HomeMy WebLinkAbout08/21/1997 TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA AUGUST 21, 1997
LOCATION: 129 Holmes Street South
Mayor Jeff Henderson presiding
1] Roll Call at 4:00 P.M.
2] Approval of Agenda
3] Revisions to Shenadoah Place Final Plat-Resolution No. 4726
4] Other Business
5] Adjourn
e C,143
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Revisions to Shenandoah Place Final Plat
MEETING DATE: August 21, 1997
Introduction:
The final plat resolution requires filing of Common Interest Community Declarations with
the final plat. This requirement causes problems for a pending closing, and the developer
has asked that that be changed. Staff has reviewed the request and believes that the
change can be made and the public policy concern for assuring maintenance of common
areas addressed.
The City Attorney has also suggested a change be made to the final plat resolution relative
to the method of payment of storm trunk sewer charges. The proposed change would
provide a method of payment consistent with the adopted policy.
The attached resolution incorporates the proposed changes, and would supersede the
current final plat resolution.
Alternatives:
1. Approve the revised final plat resolution as presented
2. Approve the final plat resolution with additional revisions.
3. Do not approve the final plat resolution.
Staff Recommendation:
Staff recommends alternative 1.
Action Requested:
Offer and pass the attached resolution approving the final plat of Shenandoah Place with
revisions.
/ o
R. Michael Leek
Community Development Director
FPREVSHP.DOC/RML 1
RESOLUTION NO. 4726
A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING
THE FINAL PLAT FOR SHENANDOAH PLACE
WHEREAS,the Planning Commission of the City of Shakopee did review the Final
Plat for Shenandoah Place on July 10, 1997, and has recommended its approval; and
WHEREAS, the property upon which the request is being made is legally
described as:
The Southeast Quarter of the Southwest Quarter, except the North 2 rods thereof and
except the south 72 feet to the East 66 feet of the North 105 feet thereof all in Section 5,
Township 115, Range 22, Scott County, Minnesota and the East 2 rods of the Southwest
Quarter of the Southwest Quarter except the North 2 rods thereof Section 5, Township
115, Range 22, Scott County, Minnesota; and
WHEREAS,all notices of the public hearing for the Preliminary Plat were duly sent
and posted and all persons appearing at the hearing have been given an opportunity to be heard
thereon.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF l'HE
CITY OF SHAKOPEE,MINNESOTA,as follows:
That the Final Plat for Shenandoah Place is hereby approved subject to the following
conditions:
A. The following procedural actions must be completed prior to the
recording of the Final Plat:
1. Approval of title by the City Attorney.
2. Execution of a Developers Agreement for construction of required
public improvements:
a) Street lighting to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
c) Water system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems, and
construction of streets in accordance with the requirements
of the Design Criteria and Standard specifications of the
City of Shakopee.
e) The applicant shall enter into an agreement regarding Park
Dedication payments. Payment of$282.72 per residential
lot shall be required.
f) Street signs shall be constructed and installed by the City of
Shakopee at a cost to the developer of$270.00 per sign
pole.
g) The City Engineer will reapportion the existing special
assessments against the lots and the developer shall waive
the right to appeal the reapportionment.
h) The developer shall be responsible for payment of security
for the public improvements, engineering review fees, and
other fees as required by the City's 1997 Fee Schedule.
3. The Final Construction Plans and Specifications must be approved
by the City Engineer and Shakopee Public Utilities.
4. The perpetual maintenance and ownership of all open space/outlot
areas and private streets/driveways shall be provided for by a
Homeowners Association, in a form approved by the City Attorney.
5. The developer shall provide drainage and utility easements as
required by the City's design standards.
6. All existing easement areas must be shown on the plat drawings.
7. The drawings shall be revised to identify"Eastway Avenue" rather
than"Eastway Drive".
8. A variation in the maximum cul-de-sac length is granted to allow
the construction of Alysheba Road to the southern boundary of the
plat.
B. The Common Interest Community(CIC) declarations shall be filed with the
CIC Plat.
C. The trunk storm water charges shall be deferred over a three year period,
consistent with Resolution No. 4505. The developer shall be required to
provide an irrevocable letter of credit or bond, in a form acceptable to the
City Attorney, for the principal and interest of the trunk storm water
charges.
BE IT FURTHER RESOLVED,that this resolution shall supersede Resolution No. 4711
originally approving the final plat of Shenandoah Place in it's entirety.
BE IT FURTHER RESOLVED,that the Mayor and City Clerk are hereby authorized and
directed to execute said Plat and Developer's Agreement.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held the day of , 1997.
Mayor of the City of Shakopee
ATTEST:
City Clerk
PREPARED BY:
City of Shakopee
129 South Holmes Street
TENTATIVE AGENDA
ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF
SHAKOPEE,MINNESOTA
Adjourned Regular Meeting Thursday, 21, 1991
1. Roll Call at 4:00 p.m
2. Approval of the agenda
3. CPA R iawa-Blcck t a*4
4.
Other ` , .
5. Adjourn (-1a 215 7
edlqptida.doc
CITY OF SHAKOPEE
Memorandum
TO: EDA
FROM: Mark McNeill, Executive Director
SUBJECT: CPA Reviews -Blocks 3/4
DATE: August 21, 1997
We contacted several firms, asking if they were interested in reviewing the proposal for Blocks 3
and 4, especially concerning the following issues:
1. Review of bond projections.
2. Housing projections.
3. Retail projections.
4. Feasibility of the project.
5. Element of risk to the City.
Since the directive from the City Council Tuesday evening,we have made the following contacts
regarding doing a review of the Blocks 3 & 4 proposal:
1. Friend,Furrie, and Gerold- Shakopee
I spoke with Al Furrie. He declined,but did give me a contact at the State Board of
Accountants who might have some other contacts.
2. Deloitte and Touche
This is the firm that does the City's audit. They declined, citing concerns about liability
in making observations on areas with which they did not normally deal.
3. Malloy,Montague, Karnowski,Radosevich and Company
I'm familiar with this firm,having used them in Savage on development issues. They
declined, stating that their new company structure no longer had a public sector in it. Ken.
Malloy said they, and the firm of Leventhal,were at one time the two largest companies
in the Twin Cities that did this sort of work. Leventhal closed five years ago.
4. Ehlers and Associates
This is not a CPA firm,but rather, a public finance advisor, similar to Springsted. Mark
Ruff is apparently known through the development circles as being knowledgeable about
these sorts of issues. He said that what was posed to him would probably involve four or
five hours of their time (at$120 per hour). He said that he would look at whether it made
sense from a general standpoint. He would look at what was in the leases to provide
security for the City. However, before he would give us a firm commitment on cost, he
would have to look at the numbers. Those will be provided to him, if authorized by
Council.
Note that he is not a CPA,which is not in compliance with what the Council's desires
were; however, it appears that he should be able to do the job as I understand it.
Mark McNeill
Executive Director
MM:tw
1
I
TENTATIVE AGENDA
CITY OF SHAKOPEE
SHAKOPEE CITY COUNCIL
WORKSESSION
AUGUST 21, 1997
LOCATION: 129 Holmes Street South
Mayor Jeff Henderson presiding
1] Call to Order
2] Roll Call at 4:00 P.M.
3] Old Business - Review of FY 98 Operating Budget
A. Fire Department(Link)
1. Station 1.1 Property Update
B. Parks and Recreation (McQuillan)
C. Community Development(Leek)
D. City Clerk(Cox)
E. Finance(Voxland)
F. Administration. Legal, General Govt. Bldgs. (McNeilllVoxland)
4] Discussion with Louisville and Jackson Township Officials regarding
contracted services
5] Other Business
6] Adjourn
NOTE: The township discussion will begin at 5:00 P.M. Budget items not covered prior to that
portion of the meeting will be deferred until later in the meeting, or discussed at a workshop on
August 28th.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Personnel Changes -FY 98
DATE: August 19, 1997
There have been several requests for changes in personnel from departments in the FY 98
budget. This memo summarizes those from the individual departments:
1. Fire Department
A. Two additional positions - Chief Terry Link is requesting increasing the number
of volunteer fire fighters from the current 44,to 46 in 1998. See attachment A.
B. Fire Department wage increase -proposes to increase hourly wage by $.50 per
hour,to $8.00 per hour. This is included the proposed wage amounts in the
"Salaries" line items. See attachment B.
2. New Positions
Community Development proposes two positions to help deal with Shakopee's growth.
A. Building Clerk Typist- see attachment C. This position would assist the Building
Secretary in processing building permits, and would help in implementing a
computerized permit tracking system. Total cost(including wage and benefits)
$30,396.
B. Planning Technician- see attachment D. Would be used for special
studies, and implementing GIS (Geographic Information Systems). Total cost
(including wage and benefits) $34,055.
3. Position Upgrades
Total salary impacts for FY 98 - $15,000 (including PERA and FICA).
Attachment E shows the positions which have been requested by departments for
upgrades this year. In some cases,the individual holding the position has grown in skills,
and the added responsibilities should be compensated. In other cases, a salary increase is
sought to make the position pay more comparable to other positions throughout the area.
For the case of comparison, attachment E shows FY 97 pay. FY 98 should add 2.5%to
reflect true cost.
1
See attachments F, G, and H. In most cases, the increase is to the next substantive step in
the grade higher-if the move to the next immediate step higher is a relatively small
amount of dollars, another full step has been increased. One exception to this is the
request for the Deputy Police Chief, who is shown going up two full steps; the Sergeants,
whom he supervises, will likely be in the $56,000 range with overtime next year. The
request is to move the Deputy Chief to the next step higher than that.
Also, we have included approximately $1700 for some consideration for longer term
Secretaries in Building and Engineering. The new pay plan only has Secretary and
Executive Secretary; some consideration for a"Senior Secretary"who has more years of
experience and responsibility,but doesn't have the confidentiality issues of an Executive
Secretary, should be made. However,there is no grade between the two; this will need to
be reviewed and a resolution determined later.
It should be noted that by making increases to the next higher grades,the impact for the
FY 98 is the one or two steps. It does have longer term impacts,where there are
additional steps to advance to in succeeding years.
Note that no recommendations are being made at this time regarding the validity of
such requests. This is simply to provide money in the FY 98 budget,should such
upgrades prove to be of merit next year.
1A&IA4ALIJ
Mark McNeill
City Administrator
MM:tw
Attachment A
CITY OF SHAKOPEE
Memorandum
To: Mark McNeil, City Administrator
FROM: Terry Link, acting Fire Chief
SUBJECT: 1998 Personnel additions
DATE: 6/30/97
INTRODUCTION:
To provide adequate response out of both Shakopee Fire Stations and to maintain minimal
staffing in anticipation of potential retirements, we are asking to increase our staffing level for
1998 to 46 firefighters.
DISCUSSION:
We will be responding out of two fire stations in 1998. In doing this we are effectively splitting
our territories and staffing. We will need to add staff to maintain a reasonable response level out
of both stations as personnel periodically retire or resign from the department. This will also help
maintain an excellent daytime fire response and provides better ability to work around vacation
and weekend schedules. It is helpful to gradually build qualified staff rather than have large
sweeping changes in personnel and the associated loss of valuable skills and training.
BACKGROUND:
We will be hiring 7 new firefighters in 1997. This will bring our staffing level to 44.
Over the last several years we have been gradually increasing our staff by 2 firefighters per year in
anticipation of two station operation in 1998. We have also learned to anticipate staff changes
through retirements and resignations. Firefighter availability varies widely with time of day,
weekends and holidays. We need to maintain a workable staffing level at all times.
RECOMMENDATION:
We recommend increasing our staffing for 1998 to 46 firefighters.
ACTION REQUIRED:
Authorization for the 1998 budget to account for 46 firefighters, their gear and training.
Attachment B
CITY OF SHAKOPEE
Memorandum
To: Mark McNeil, City Administrator
FROM: Terry Link, acting Fire Chief
SUBJECT: Fire Department wage increase
DATE: 6/30/97
INTRODUCTION:
This memo is a request to increase the Shakopee Fire Department hourly wage from $7.50 per
hour to $8.00 per hour.
DISCUSSION:
Retention of experienced firefighters is an important issue. As volunteer firefighters we respond at
all times of day or night. Family activities and work are continuously interrupted or missed due to
fire/rescue calls and the heavy training schedule. Much of what keeps firefighters active on a
Volunteer/Paid per call department is the camaraderie, pride and a sense of accomplishment in
the tasks performed daily on the department and a sense of ownership of these accomplishments.
There is a financial element to the fire department which does contribute to the retention of
firefighters over a long period of time. Especially during daytime fire/rescue calls, many of the
firefighters are clocking out of much higher paying jobs to respond to the call. Raising the hourly
wage of the firefighters will help bring us to a more acceptable level of compensation for the time
and wages.
BACKGROUND:
There are two financial compensation elements for the Shakopee Fire Department. The first is a
lump-sum pension of$2,498 per year of service(1997). The second element is an hourly wage
for actual fire/rescue calls and formal training time. The pension presently follows the Stanton
Survey of like sized cities. The hourly wage has been at $7.50 per hour since 1987. An increase
to $8.00 per hour will help offset the above mentioned time and wages. This amounts to
approximately a 0.65% increase per year.
RECOMMENDATION:
We recommend increasing the Shakopee Fire Department hourly wage from $7.50 to $8.00.
ACTION REQUIRED:
The 1998 budget needs to reflect the hourly wage increase.
Attachment C
CITY OF SHAKOPEE
Memorandum
TO: 1.11.1111Mnalleor
Gregg Voxland, Finance Director
FROM: R. Michael Leek, Community Development Director
SUBJECT: 1998 Budget Addition of Building Clerk Typist
DATE: July 22, 1997
In accordance with the directions contained in the 1998 Budget Packet, this memo will let
you know of my intention to request the addition of one, full-time clerical position to the
Building staff. It is my belief that this position is necessary 1)to assist the Building
Secretary in managing the flow of building permits as the result of substantially increased
activity in the last 2 years at least, and 2)to assist in making the transition to, and
management of, a computerized permit tracking system. It is my present intention that the
person filling this position would participate in the relief rotation for the Customer Service
Representative. This position would be as follows;
Title: Clerk Typist I
Salary $22,834 (1997 Step 1 of Grade G, plus 2.2%)
PERA 1,183
FICA 1,747
Health and Life 4,632
TOTAL $30,396
Plan check fee revenues as of 6/30/1997 were already at the level projected for 1997, and
it is anticipated that the position would be funded from additional revenues.
REQUESTS.DOC/RML 1
Attachment D
CITY OF SHAKOPEE
Memorandum
TO: Mark McNeill, City Administrator
Gregg Voxland, Finance Director
FROM: R. Michael Leek, Community Development Director
SUBJECT: 1998 Budget Addition of New Position, Planning Technician
DATE: July 23, 1997
In accordance with the directions contained in the 1998 Budget Packet, this memo will let
you know of my intention to request the addition of one, full-time, technical position to
the Planning staff. It is my belief that this position is necessary 1)to assist the professional
planning staff in carrying out special studies related to zoning and land use which are often
sacrificed to address current applications, and 2)to assist in making the transition to, and
management of, a GIS system. The 1997 Community Development budget contains
$148,500 for professional services, $100,000 of that under CDC which is a defunct
program. My intention would be to reduce that below $100,000.
A classification does not currently exist in the pay plan for such a position. It is my
thought that the appropriate pay grade would be"H". This position would be as follows;
Title: Planning Technician
Salary $26,077 (1997 Step 1 of Grade H, plus 2.2%)
PERA 1,351
FICA 1,995
Health and Life 4,632
TOTAL $34,055
REQUEST.DOC/DK 1
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Attachment F
CITY OF SHAKOPEE
Memorandum
TO: Mark McNeill, City Administrator
Gregg Voxland, Finance Director
FROM: R. Michael Leek, Community Development Director
SUBJECT: Proposed 1998 Reclassifications
DATE: July 24, 1997
I am requesting that the following positions within the building division of the department
be considered for re-classification for the 1998 budget year;
Secretary (grade H, step 8) to Exec. Secretary (grade I, step 5)
This position will have increased responsibility with the implementation of a new,
computerized permit tracking system, as well as some supervisory responsibility if a Clerk-
Typist I is approved for addition to the division.
Building Official (grade k, step 8) to grade I, step 7
I anticipate, and intend, to re-structure the activities of the division so that the Building
Official will have greater responsibility for 1) monitoring the work of the inspectors, and
2) identifying other activities which the division should be engaged in. This will
necessitate that a greater portion of the on-site inspection activities be shared with the
other inspectors.
Building Inspector(grade j, step 8) to Plans Examiner/Building Inspector(grade k,
step 7)
This position is responsible for the review and inspection of the most complex commercial,
industrial and institutional projects reviewed by the building division.
REQUEST2.DOC/RML 1
Attachment G
CITY OF SHAKOPEE
Memorandum
TO: Gregg Voxland, Finance Director
FROM: Mark McNeill, City Administrator
SUBJECT: Position Reclassification- Custodian
DATE: July 25, 1997
One of the positions that should be considered for reclassification in 1998 budget is the
job held by Charlie Fuller. Charlie is classified as custodian,but he actually does little
cleaning - almost all of that is done by contracts, which he oversees(the only thing that
Charlie would do is on a spot or emergency basis).
Almost all of his time is now spent doing mechanical/equipment maintenance. With the
opening of the community center, he is spending a considerable amount of time there.
The Stanton Survey does not have anything comparable to what I would describe his job
as being. Even if it was to stay Custodian, Shakopee is at the very bottom in terms of the
minimum and maximum pay range for that position.
I would suggest that the position be reevaluated. The new position might be moved up
from Grade E to Grade F, with the pay range being$20,800 to $24,469. ($2917 higher at
the top end of that,vs. current scale.)
Mark McNeill, City Administrator
MM\tiv
Attachment H
CITY OF SHAKOPEE
Memorandum
TO: Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Proposed 1998 Employee Reclassification
DATE: July 24, 1997
I am requesting the position of Accountant be considered for
reclassification for the 1998 budget year. This was
discussed last year for the 1997 budget but not included in
the Finance budget because I understood you would be
addressing several reclassifications at once and the cost
charged to Admin. I am not aware that action has been taken
on reclassification of this position as of this date .
The Accountant position is compared to the current Stanton
Accountant II . Stanton has two accountant positions above
the level II, one of which involves supervision which is not
a current duty in Shakopee. The request is for
consideration of reclassification to Ass' t Finance Director
or a higher level of accountant, whichever is indicated by
the evaluation.
WILLA! --0/\04_
SHAKOPEE
August 12, 1997
Jim Theis Rose Menke
Louisville Township Board Jackson Township Board
956 West 150th Street 920 Rosewood Cir.
Shakopee, MN 55379 Shakopee, MN 55379
Dear Town Board Members,
Enclosed is the Fire Department budget request for 1998 in detail. Also
enclosed is the 5 year equipment list for the Fire Department. Readers are
reminded that there is a separate internal service fund that buys and "owns"
the equipment and rents the equipment to operating departments. This
eliminates the large truck purchases from the Fire Dept. budget and smoothes
out the budget and township fees. This rental arrangement is effective for
trucks bought in 1994 and later in terms of calculating the township fees.
The site acquisition and second fire station construction is not included in
the Fire Dept. budget. There is an estimate of operating costs for the second
station included.
Site acquisition for fire station 1.1 has begun. Council and the Township
Boards have not discussed how the cost for the future station will impact fire
service fees.
If there are any questions of concerns the Town Boards wish to address they may
contact Mark McNeill or myself.
Sincerely,
Gre g an
Finance Director
COMMUNITY PRIDE SINCE 1857
129 Holmes Street South• Shakopee,Minnesota• 55379-1351 612-445-3650 • FAX 612-445-6718
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: FIRE
ACTIVITY:
Activity includes fire prevention, inspection, training, fire fighting
hazardous material response and water and high level rescue. Maintenance ,
of station and equipment on a 24-hour basis in order to insure the safety
and protection of the City of Shakopee and Jackson and Louisville
Townships.
OBJECT DESCRIPTION: Description of lines items:
Salaries - Temp
44 Fire Fighters.
Supplies:
Minor increase over 1997 for basic supplies. Increase includes Fire
Fighting foam, radios $4,000, hose $3,000, high angle rescue equipment
$1500 and fire fighter protective clothing $5,000, SCBA bottle
replacement (expiration) $10,000, Multigas meter $4,000. Station 2
additional equipment includes basic supplies for the station plus fire
fighter protective clothing $5,000.
Building Maintenance:
Increased maintenance for station #2 $4,000
Equip. Maintenance:
Increased by $5,000 to provide maintenance on aging SCBA (air Parks) ,
Tires $3,000.
Telephone:
Increased by $2,500 for lines and service for station #2.
Insurance:
Increased by $5,200 for station #2.
Utilities:
Increased by $15,000 for station #2.
Rentals:
Equipment Rental constant at $146,400.
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1998 BUDGET FIRE DEPARTMENT Page 1
OBJECT DESCRIPTION PROGRAM PROGRAM TOTAL
321 324
MGT FIRE STA#2
4101 SALARIES FT $ 2,210 $ 2,210
4102 SALARIES-OVERTIME 2,080 2,080
4110 SALARIES TEMP 122,720 14,000 * 136,720
4121 PERA 190 190
4122 FICA 2,340 2,340
4124 FIRE PENSION 12,120 12,120
4151 WORKCOMP 6,760 6,760
**TOTAL PERSONAL SERVICES 148,420 - 14,000 162,420
4210 SUPPLIES 37,500 9,000 46,500
4222 MOTOR FUEL& OIL 4,560 4,560
4230 BUILDING MAINTENANCE 6,000 4,000 10,000
4240 EQUIP. MAINT. 24,000 24,000
4310 PROFESSIONAL SERVICES 5,120 5,120
4320 POSTAGE 110 110
4321 TELEPHONE 2,770 2,500 5,270
4330 TRAVEL& SUBSISTENCE 11,160 11,160
4350 PRINTING & REPRO 980980
4360 INSURANCE 22,880 5,200 28,080
4380 UTILITIES 13,000 15,000 28,000
4390 CONFERENCES &SCHOOLS 5,400 5,400
4410 RENTALS 146,400 146,400
4433 DUES &SUBSCR. 1,040 1,040
4435 SUBSCRIPTIONS/PUBLICATIONS 520 520
**TOTAL SUPPLIES/SERVICES 281,440 35,700 317,140
4550 CAPITAL EQUIPMENT 0 0
**TOTAL CAPITAL 0- 0 0
****DIVISION TOTAL $ 429,860 $ $ 49,700 $ 479,560
*INCREASE REPRESENTS HOURLY WAGE INCREASE FROM $7.50 TO$8.00/HR
1998 1999 2000 2001 2002
Police
Marked Patrol Cars 25,770 53,280 55,100 28,500 29,500
Automobiles (unmarked) 14,400 16,200
Fire
Truck- Pumper 650,000 380,000
Utility/Personnel Vehicle 40,000
Truck-Telesquirt 450,000
Hover Craft 25,000
Mobile Breathing Air Unit 40,000
Fire
1998 : Truck - pumper ($300, 000) . This is an addition to station 2
due to area growth and demand. The estimated cost of this
unit has been increased from $260, 000 to $300, 000 this year
to reflect cost increases. It is intended to purchase this
unit late in the year and purchase the new pumper scheduled
in 1998 together. This should reduce cost and give staff a
truck with similar operating controls and maintenance parts .
This unit will replace the 1973 Mack pumper.
Truck - Telesquirt ($350, 000) . This truck was on the 1996
budget but cannot be delivered until 1997.
Hover craft ($25, 000) . This will replace our present unit
that will be 14 years old. We have experienced catastrophic
failures during use of this apparatus in the last year.
Improvements in hover craft design are available in modern
units . This will make the new unit more versatile,
maneuverable, usable and safer to operate. The estimated
cost of this unit has been increased from $22, 000 to $25, 000
to reflect cost increases .
Mobile Breathing Air Unit ($ 40, 000 ) . This is to replace
our Air One Unit which has been in service since 1982 and is
on a 1968 chassis . The compressor on the system is worn
badly and unreliable. The truck is in poor condition and
very difficult to maintain. This unit is used to provide an
on-scene constant supply of breathing air for our SCBA (air
packs) during any fire fighting situation.
1999 : Truck - Telesquirt ($450, 000) . This is the pumper which was
in the plan for 1998 . We are moving this out to 1999 and
adding Telesquirt capability . This has increased to
$450, 000 from $300, 000 due to the Telesquirt functionality
and cost increases.
2000 : Utility /Personnel Vehicle ($40, 000) . This unit will be
used for personnel transportation (fires, training, meetings
etc . ) and also used to transport equipment and maintenance
items between stations . In severe weather or other
emergencies it will be used as a officer/command vehicle.
2001 : Heavy Rescue ($325, 000) . This unit will be used to carry
manpower and large amounts of equipment to fire rescue and
medical scenes. This will replace the current 9510 heavy
rescue.
2002 : Truck-Pumper ($380, 000) . This unit will replace the current
1985 Hendrickson Pumper. This pumper also acts as our large
capacity foam system for hazardous materials / flammable
liquid fires .
CITY OF SHAKOPEE
Memorandum
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan, Parks and Recreation Director
Re: 1998 Parks and Recreation Budget Proposal
Date: July 25, 1997
INTRODUCTION
Attached to this memo is the Parks and Recreation Department's 1997 Budget Proposal.
BACKGROUND
SECTION A -The Activity/Discription Sheet:
Page 1 Actvity Discription of the Parks and Recreation Division
SECTION B -A narative report of the budget:
Page 2. Explanation of Program Numbers
Page 3. Charts time spent profile of full-time staff and proposed wages
Page 4-5. Explanation of revenues and expenses.
SECTION C- Budget Worksheets:
Page 6. Performa Operating Statement
Page 7. Recreation Fund- Cash
Page 8. 1998 Proposed Operating Budget
Page 9 Projected Cost Analysis (shows projected revenues, expenditures,
net cash flow and cost recovery rate).
Page 10. Full-time staffing
Page 11 . 1997 Operating Budget
(71/(441/ - V4' jf,--g----
Markj
Quillan
Parks and Recreation Director
SECTION A
Activity/Discrpition Sheet
CITY OF SHAKOPEE
1998 Enterprise Fund Budget
DIVISION: PARKS AND RECREATION
ACTIVITY:
Activity includes the administration of a year round comprehensive recreation,parks and leisure
services program.The operations include the management of youth and adult activities, special
events,public relations,volunteers,parks,trails and special facilities such as the outdoor pool,
cummunity center,communty youth building and athletic complexes.
OBJECT DISCRIPTION: Discription of line items:
Salaries-FT:
Director,Facility Manager/Asst. Director,Recreation/Arts Supervisor,Customer Service and
Facility Scheduler.
Salaries-PT/Temp:
Pool(35 ),Instructors(10),Actvity Leaders(15 ),Building Coordinators(13 ), Rinks Attendants
(12).
Supplies:
Recreation supplies,office supplies,cleaning supplies,flowers,propane for ice resurfacer,&
miscellaneous equipment.
Professional services:
Computer services, entertainers for playground events and band concerts and park consultants.
Building Maintenance:
Cleaning contracts,maintenance contracts for heating and cooling systems.
Utilities:
Ice arena,Civic Center and Pool.
Printing/Publishing:
Publication of three brochures with Community Education.
Capital Equipment:
Computer hardware and exercise equipment for fitness center.
Music in the Parks:
Five summer band concerts in the parks.
SECTION B
Program Numbers
The Budget shows four Program Divisions. They are: Bennefits(0750), General
Recreation(0751), Pool (0752), Ice Arena(0753) , Civic Center(0754) and Parks and
Recreation Administration(0755).
Below is a general definition of each Program Division.
Program Definitions
* 750-Benefits
Includes Health and Life Insurance,Workman's Compensation and Compensated Absences.
* 755 -Park&Rec Administration
Is the management of the department which includes: park planning and development,
Community Center,Recreation Programs,preparation and supervision of the budget,public
relations,providing professional advice to the Parks and Recreation Advisory Board and City
Council, inter-departmental communications and committees,and staff training. (Many of these
functions were handled by the former Community Services Director.)
* 751 -General Recreation
Includes the planning,organizing,staffing,directing and controlling a year round recreation
program.This includes youth and adult sports,playgrounds activities,trips and tours and special
events. Activities within this program budget are generally not held at the community center.
* 752-Pool
Include the functions and operations at the outdoor municipal pool.The pool includes two
waterslides,concession stand, shelter,bathhouse and pump house. Lessons are included in this
budget.
* 753 -Community Center Ice Arena
Includes the functions and operations in the Community Center's ice arena.This budget includes
ice rental,skating lessons, special events and part-time personnel.
* 754-Community Center Civic Center
Includes the functions and operations in the Community Center's civic center area.This would
include all activities occurring in the gymnasium,walking track,gymnastics/aerobics room,
locker rooms,cardiovascular and strength equipment areas,wrestling/multi-purpose room,
Rotary Meeting room,office area and leased areas such as the Family Net and Cable Access
Studio and part-time staff personnel.
Time Spent Profile of fulltime employees according to Program Budget
Below is an estimated breakdown of staff's time in the various program divisions. The 1998
Budget will reflect the total percentage of time fulltime staff spends with each program.The
totals are shown at the bottom of the table.
TIME SPENT BREAKDOWN
ACCORDING TO PROGRAM BUDGET
Park Adm. Gen.Rec. Pool Ice Arena Civic Center Benefit
Salaries: 755 751 752 753 754 750
MARK 65% 20% 05% 05% 05% ----
RON 05% 15% 40% 40% ----
SHERRY 75% 05% --- 20% ----
JUDY 40% 10% 25% 25% ----
BARB 50% 10% 10% 30% ----
BUDGET%: 15% 40% 05% 15% 25%
(Percentages are shown on the Operating Expenses line)
Proposed wages for fulltime employees:
98 pay with 7.65% 5.18% $386
1998 2.2%
Payplart Title/Descript step COL inc, FICA PERA H&L
ice.
Non-union Director 4 McQuillan, Mark $ 47,518 $ 3,635 $ 2,461 $ 4,632
Non-union Facility 6 Stellmaker, Ron 44,363 3,394 2,298 4,632
Manager/Assi
st.
Non-union Rec/Arts 6 Dvorak, Sherry 3,048 2,064 4,632
Supervisor 39,841
Non-union Clerk Typist I 7 Techam,Judy 27,634 4,632
2,114 1,431
Non-union Clerk Typist I 7 Potthier,Barb 2,075 4,632
27,125 1,405
charge in park maint. charge in park maint. 559
7,310 379
Charge in Govt.Bldgs Charge in Govt.Bldgs 425
5,550 287
Charge in Charge in Admin. - -
Admin.
Total-REC.FUND $ $ 15,250 $ 10,326 $ 23,160
199,341
Monthly Yearly FICA Total H&L
H&L REIMBURSEMENT 364.32 4,371.84 334.45 $ 23,490
rale 3
Projected Revenues
DEPARTMENT REVENUES
In 1998, staff anticipates revenues for the Parks and Recreation Department to increase
by $39,950 over 1997's budgeted amount of$501790 to $541,740. That represents
about a 9% increase. Ice rentals will account for 38%or$15,000 of the increase. On July
1, 1997,the prime time ice rental fee was increased from$110,000 to $120,000. On
September 1, 1997, the daily admission fee for youth and adults will also be increased by
$1. These fee increases were adopted by Council last December.
Staff also expects an increase in participation for all recreation programs including most
on and off campus programs. The growth in population is a major factor for the increase
in participation. Most of the growth will occur at the youth level.
Major Expenses
Total budgetary expenses will increase from $692,930 to $696,420 or by $3,490. The
anticipated cost recovery rate for the Recreation Enterprise Budget is about 78%. On page
8 is breakdown of the net subsidy for each major program. The City will spend
approximately $10.66 for each resident in the community for recreation services. Though,
this does not include capital improvements to parks and trails or maintenance to the park
system.
SUPPLIES
Staff is recommending the supply budget be increased from $15,000 to $26,000. The
$11,000 increase will be for the purchase of new software for parks and recreation.
In 1983, Shakopee Community Services piloted a systems management software
program called the Community Education Management System(CEMS). The system
was developed to computerize registrations, facility scheduling,billing and reports for
community education and recreation programs. The system is still being used today by
the Parks and Recreation Department.
We were recently informed by the Shakopee School District that CEMS is no-longer
being supported by the TIES organization who developed the program. Therefore, TIES
will no-longer provide technical support or upgrades for the CEMS program. To
compound the problem, the CEMS program will be unable to process dates correctly due
to some complication with the binary system.
In our search for a new software, we have come across two programs which would
adequately replace the CEMS Program. They are: Rec Ware and Class for Windows.
Both software programs are designed specifically for parks and recreation agencies. The
software systems will initially cost about $11,000 which includes technical support and
training. We will also have to upgrade our file server and PCs which will cost about
$8,000.
rEr
UTILITIES
Staff is recommending the utility account be increase by $3,000 in 1998.
PROFESSIONAL SERVICES
Staff recommends Professional Services be established at $1,000.
PART-TIME PERSONNEL
Staff is recommending an increase of$5,000 under part-time wages (0754) for a third
building coordinator/janitor to help supervise and clean the civic center during peak
operating hours. We currently have two building coordinators on duty weekday nights
and weekends for the civic center area of the building (gym).
CAPITAL EXPENDITURES
The $18,000 for capital expenditures will include the upgrading of computer's file server
and three Pcs ($8,000) and the cardiovascular excercise machines and strength equipment
($10,000).
During the 1997 budget process, the City Council decided not to purchase new fitness
equipment for the community center until it could be shown that the fitness area would be
used enough to justify the additional equipment. In staffs 1996 Community Center
Report, it noted the fitness area was indeed a busy place and the primarily users were the
adult members. In order to sustain and expand the adult membership base, the community
center needs to have more equipment than what it has now. Staff recommends the
following equipment:
Cardiovascular Equipment
• Stairmaster Spinnaker Recumbent Bike. Est. Cost. $2,500
• Stairmaster Free Climber. Est. Cost$2,500
Benefit:
An expanding membership base will have a tremendous impact on existing
cardiovascular equipment. In order to reduse the waiting time during peak hours, staff is
recommending two more pieces of equipment. The cardiovascular equipment being
recommended are:
Cybex Strength Equipment
• Fly Machine Est Cost $2,800
• Multi-Hip Est. Cost $2,500
Benefit:
The Community Center has a basic strength circuit arrangment. Body toning and
improved strengthing are motivating factors for improving personal fitness Adding new
fitness machines can have a positive impact on adult membership sales. Fitness programs
are generally targeted mainly to adults.
�z�e �
CITY OF SHAKOPEE, MINNESOTA
PROFORMA OPERATING STATEMENT- RECREATION FUND
For the Year Ending December 31, 1998
1996 1997 1998
Actual Est. Est.
Operating Revenue
Memberships &Admissions 93,131 90,000 108,000
Activities 111,584 131,000 136,000
Concessions 23,050 27,040 32,040
Rentals 185,100 228,400 239,700
Fees 14,167 19,000 18,000
Miscellaneous 1,504
• Contributions 1,544 6.350 8.000
Total Operating Revenue 430,080 501,790 541,740
Operating Expense
4101 FT Salaries 182,421 187,800 199,070
4102 Wages - Overtime 2,194 1,000
4110 PT Salaries 126,225 157,920 156,760
4140 PERA 8,621 8,410 10,320
4141 FICA 21,094 26,450 27,300
4131 Health & Life 15,662 22,300 23,490
4142 Unemployment 40 1,000
4151 Workcomp 8,747 12,000 10,200
4170 Compensated Absences 4,399 7,000 8,000
4210 Supplies 31,941 32,250 38,500
4222 Motor Fuels & Lub. 9,000
4230 Bldg. Maint. 3,523 32,750
4240 Equip. Maint. 2,559 8,500 4,500
4250 Merchandise 4,866 6,000 6,000
4310 Professional Serv. 23,899 40,500 1,000
4320 Postage 1,920 3,250 3,100
4321 Telephone 9,595 6,000 4,100
4330 Travel/Subsistence 855 1,400 2,150
4340 Advertising 1,306 1,100 1,300
4350 Printing & Repro 4,318 6,500 6,000
4360 Insurance 25,660 22,150 22,150
4380 Utilities 115,589 106,000 109,000
4390 Conference/School/Train 877 1,900 1,900
4410 Rents 6,894 7,150 7,200
4420 Depreciation 117,441 120,000 133,000 .
4433 Dues 746 850 750
Music in the Parks 3,000 3,500
4435 Subscriptions/Publication 268 400 400
4438 Sales Tax 10,441 3,000 3,000
Total Expense 732,101 800,830 817,440
Operating Income (302,021) (299,040) (275,700)
Interest Income 11,398
Transfer In General Fund 251,340 301,140 293,700
Net Income (39,283) 2,100 18,000
•
rl
•
Recreation Fund - Cash
For the Year Ending December 31, 1998
1996 1997 1998
Actual Est. Est.
Operating Receipts
Service Charges 430,080 501,790 541,740
Transfers In 301,140 293,700
430,080 802,930 835,440
Operating Expense
4100 FT Salaries 182,421 187,800 199,070
4102 FT Overtime 2,194 1,000
4110 PT Salaries 126,225 157,920 156,760
4140 PERA 8,621 8,410 10,320
4141 FICA 21,094 26,450 27,300
4131 Health & Life 15,662 22,300 23,490
4142 Unemployment 40 1,000
4151 Workcomp 8,747 12,000 10,200
4170 Compensated Absences 4,399 7,000 8,000
4210 Supplies 31,941 32,250 38,500
4222 Motor Fuels & Lub. 9,000 .
4230 Bldg. Maint. 32,750
4232 Equip. Maint. 2,559 8,500 4,500
4250 Merchandise 4,866 6,000 6,000
4310 Professional Serv. 23,899 40,500 1,000
4320 Postage 1,920 3,250 3,100
4321 Telephone 9,595 6,000 4,100
4330 Travel/Subsistence 855 1,400 2,150
4340 Advertising 1,306 1,100 1,300
4350 Printing & Repro 4,318 6,500 6,000
4360 Insurance 25,660 22,150 22,150
4380 Utilities 115,589 106,000 109,000
4390 Conference/School/Train 877 1,900 1,900
4410 Rents 6,894 7,150 7,200
4433 Dues - 746 850 750
Music in the Parks 3,000 3,500
4435 Subscriptions/Publication 268 400 400
4438 Sales Tax 3,000 3,000
4550 Capital Equipment 10,441 2,100 18,000
Total Disbursements $611,137 $682,930 $702,440
Net Cash Flow ($181,057) $120,000 $133,000
Cash Balance 74,358 194,358 327,358
•
Paul
• Program Program Program Program Program Program
750 751 752 753 754 755
Objec Description Benefits Gen. Rec. Pool Ice Arena Civ Cntr Pk Admin. Total
Operating Revenue
3470 Memberships - 30,000 25,000 55,000
3471 Daily Admissions - 28,000 25,000 53,000
3472 Lessons - 15,000 1,000 16,000
3474 Ice Rental - Prime - 220,000 220,000
3481 Non-resident Fee 3,000 3,000
3477 Youth Activities - 43,000 21,000 64,000
3478 Aerobics - 11,000 11,000
3478 Adult Activities - 42,000 3,000 45,000
3479 Concession Stand - 10,000 8,000 18,000
3480 Vending Contract - 2,770 2,770 5,540
3480 Vending Machines - 2,500 3,000 3,000 8,500
3489 Township Contributions - 5,000 5,000
3490 Other Rec. Fees - 3,000 3,000
3491 Arena Advertising - 9,000 9,000
3620 Skate Sharpening - 2,000 . 2,000
3620 Pay Phones - 500 500 1,000
3622 Cable Access Rental - 7,200 7,200
3622 Rentals - 4,000 5,000 3,000 12,000
3622 Meeting Room Rental - 500 500
3623 Contributions - 3,000 3,000
Total Operating Revenue - 103,000 88,270 248,500 101,970 - 541,740
Operating Expenses 0.4 0.05 0.15 0.25 0.15
4101 Wages FT- Reg. - 79,630 9,950 29,860 49,770 29,860 199,070
4102 Wages FT - OT 1,000 1,000
4110 Wages - Temporary - 17,000 50,000 24,760 65,000 156,760
4121 PERA - 4,120 520 1,550 2,580 1,550 10,320
4122 FICA - 7,470 4,590 4,180 8,780 2,280 27,300
4131 Health & Life 23,490 23,490
4142 Unemployment 1,000 1,000
4151 Workers Comp 10,200 10,200
4170 Compensated Absences 8,000 8,000
Total Personnel 42,690 109,220 65,060 60,350 126,130 33,690 437,140
4210 Operating Supplies - 26,000 6,000 6,000 500 38,500
4230 Building Maintenance 2000 5000 750 25000 32,750
4240 Equipment Maintenance - 500 3,000 1,000 4,500
4250 Merchandise - 5,000 500 500 6,000
4310 Professional Services - 500 500 1,000
4320 Postage - 3,000 100 3,100
4321 Telephone - 1,500 600 2,000 4,100
4330 Travel/Subsistence - 400 150 400 400 800 2,150
4340 Advertising - 200 500 500 100 1,300
4350 Printing/Publishing - 5,000 1,000 6,000
4360 Insurance - 10,500 2,500 150 9,000 22,150
4380 Utilities 13,000 62,000 34,000 109,000
4390 Conference/School/Train' - . . 400 300 400 200 600 1,900
4410 Rentals - 200 7,000 7,200
4433 Dues - 150 100 200 300 750
Music in the Parks 3500 3,500
4435 Subscriptions/Publication - 200 200 400
4438 Sales Tax 1,000 2,000 3,000
Total Supplies & Servic - 53,550 28,050 76,000 87,300 2,400 247,300
4550 Capital Expenditures - 8,000 10,000 18.000
Total Park & Rec. 42,690 170,770 93,110 136,350 223,430 36,090 702,440
' Projected population 199 15,000
•
1998 1998 Net Percentage Subsidy
Budgeted Budgeted Revenues/ of Expense per
program Expenses Revenues Expenses Earned capita
Benefits 42,690 (42.690) 2.85
Gen. Rec. 170,450 103.000 (67,450) 60.4% 4.50
Pool 93,060 88,270 (4,790) 94.9% 0.32
Ice Arena 136,220 248.500 112.280 182.4% (7.49)
Civ Cntr 223,220 101,970 (121,250) 45.7% 8.08
Pk Admin. 35,970 (35,970) 2.40
Net Subsid 10.66
250,000
x-
_ I
200,000
2
150.000 •
®Expenses
1■Revenues'i
100,000
i
•S
•
50,000 i
1
• i' r! _ {. "ems
Benefits Gen. Rec. Pool Ice Arena Civ Cntr Pk Admin.
CL`/ 7
Recreation Department 1998 Budget Page 2
98 pay with 7.65% 5.18% $386
1998 2.2%
Title/Description step COL inc, FICA PSA HAL
L
Director 4 $ 47,845 $ 3,660 $ 2,478 $ 4,632
Facility Manager/As 6 44,670 3,417 2,314 4,632
Rec./Arts Superviso 6 40,112 3,069 2,078 4,632
ClerkTypistl 7 27,822 2,128 1,441 4,632
Clerk Typist I 7 27,311 2,089 1,415 4,632
charge in park maint 7,310 559 379
Charge in Govt. Bldgs 4,000 306 207
Charge in Admin. - -
$ 199,070 $ 15,229 $ 10,312 $ 23,160
Peke / 0
r • g -.
SECTION C Program Program Program Program Program Program
750 751 752 753 754 755
Other Objec Description Benefits General Rec Pool Ice Arena Civic Center Park Admin. Total
Progr Operating Revenue
3470 Memberships - 25,000 12,500 12,500 50.00:
3471 Daily Admissions - 20,000 15,000 35.000
3471 Punch Card Purchases 5,000 5,000
3472 Lessons 15,000 1,000 16,000
3474 Ice Rental- Prime - 205,000 205,000
Non-resident Fee 3,0003,000
3477 Youth Activities - 40,000 21000- 61,00C
7800 3478 Aerobics - 10,000 10,00C
7858 3478 Adult Activities - 41,000 3,000. 44,000
7854 3479 Concession Stand - 9,000 7,500 16,500
7855 3480 Vending Contract - 2,770 2,770 5,540
7850 3480 Vending Machines - 2,500 2,500 5,000
3489 Township Contributions - 4,350 4,350
3490 Other Rec. Fees - 8,500 8,500
3491 Arena Advertising - 5,000 5,00C
3620 Skate Sharpening - 1,500 1,500
3620 Pay Phones - 500 500 1,000
3622 Cable Access Rental - 7,200 7,200
3622 Rentals - 2,700 10,000 3,000 15,700
3622 Meeting Room Rental - 500 500
3623 Contributions , - 2,000 2.000
Total Operating Revenue - 102,050 74,270 248,270 77,200 - 501,790
Operating Expenses 0.4 0.05 0.15 0.25 0.15
4101 Wages FT- Reg. - 75,120 9,390 28,170 46,950 28,170 187,800
4102 Wages FT-OT
4110 Wages-Temporary - 15,000 58,600 24,760 59,560 • 157,920
4121 PERA - 3,370 420 1,260 2,100 1,260 8,410
4122 FICA - 6,890 5,200 4,050 8,150 2,160 26,450
4131 Health &Life 22,300 - 22,300
4151 Workers Comp 12,000 12,000
4170 Compensated Absences 7,000 7,000
Total Personnel $ 41,300 $ 100,380 $ 73,610 $ 58,240 3 116,760 $ 31,590 $ 421,880
) 4210 Operating Supplies - 15,000 7,250' 6,000 4,000 32,250
4222 Motor Fuels &Lub. 1,500 -7,500 9,000
4240 Equipment Maintenance - 500 4,000 3,000 )t1,000 8,500
4250 Merchandise - 5,000 500 500 6,000
4310 Professional Services 7,000 2,500 1,000 ,25,-000- 5,000 40,500
\ 4320 Postage 3,000 250 3,250
4321 Telephone - 1,500 500 2,000 2,000 6,000
t4330 TraveVSubsistence 1,050 150 100 100 1,400
4340 Advertising - 100 1,000 1,100
4350 Printing/Publishing 5,000 1.500 6,500
4360 Insurance - 10.500 2,500 150 9,000 22,150
4380 Utilities 10,000 62,000 34,000 106,000
4390 Conference/School/Traini - 1,100 300 500 1,900
4410 Rentals - 300 6,850 _ 7,150
4433 Dues - 750 100 850
Music in the Parks 3000 3,000
4435 Subscriptions/Publication - 200 200 400
4438 Sales Tax
1,000 2,000 3,000
Total Supplies&Servic $ • $ 48,900 $ 34,800 $ 90,650 $ 79,600 $ 5,000 $ 258,950
. 4550 Capital Expenditures - - 2,100 10,000 12,100
F t L Total Park & Rec. $ 41,300 $ 149.280 3108.410 $ 150,990 $ 206,360 $ 36.590 $ 692,930
1
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: FIRE
ACTIVITY:
Activity includes fire prevention, inspection, training, fire fighting
hazardous material response and water and high level rescue. Maintenance
of station and equipment on a 24-hour basis in order to insure the safety
and protection of the City of Shakopee and Jackson and Louisville
Townships.
OBJECT DESCRIPTION: Description of lines items:
Salaries - Temp
44 Fire Fighters.
Supplies:
Minor increase over 1997 for basic supplies. Increase includes Fire
Fighting foam, radios $4,000, hose $3,000, high angle rescue equipment
$1500 and fire fighter protective clothing $5,000, SCBA bottle
replacement (expiration) $10,000, Multigas meter $4,000. Station 2
additional equipment includes basic supplies for the station plus fire
fighter protective clothing $5,000.
Building Maintenance:
Increased maintenance for station #2 $4,000
Equip. Maintenance:
Increased by $5,000 to provide maintenance on aging SCBA (air Parks) ,
Tires $3,000.
Telephone:
Increased by $2,500 for lines and service for station #2.
Insurance:
Increased by $5,200 for station #2, $3,000 for Firefighter's accident
policy (3 years) .
Utilities:
Increased by $15,000 for station #2.
Rentals:
Equipment Rental constant at $146,400.
1998 BUDGET FIRE DEPARTMENT Page 1
OBJECT DESCRIPTION PROGRAM PROGRAM TOTAL
321 324
MGT FIRE STA#2
4101 SALARIES FT $ 2,210 $ 2,210
4102 SALARIES-OVERTIME 2,080 2,080
4110 SALARIES TEMP 122,720 14,000 * 136,720
4121 PERA 190 190
4122 FICA 2,340 2,340
4124 FIRE PENSION 12,120 12,120
4151 WORKCOMP 6,760 6,760
**TOTAL PERSONAL SERVICES 148,420 14,000 162,420
4210 SUPPLIES 37,500 9,000 46,500
4222 MOTOR FUEL&OIL 4,560 4,560
4230 BUILDING MAINTENANCE 6,000 4,000 10,000
4240 EQUIP. MAINT. 24,000 24,000
4310 PROFESSIONAL SERVICES 5,120 5,120
4320 POSTAGE 110 110
4321 TELEPHONE 2,770 2,500 5,270
4330 TRAVEL&SUBSISTENCE 11,160 11,160
4350 PRINTING & REPRO 980 980
4360 INSURANCE 25,880 5,200 31,080
4380 UTILITIES 13,000 15,000 28,000
4390 CONFERENCES & SCHOOLS 5,400 5,400
4410 RENTALS 146,400 146,400
4433 DUES &SUBSCR. 1,040 1,040
4435 SUBSCRIPTIONS/PUBLICATIONS 520 520
**TOTAL SUPPLIES/SERVICES 284,440 35,700 320,140
4550 CAPITAL EQUIPMENT 0 0
**TOTAL CAPITAL 0 0 0
****DIVISION TOTAL $ 432,860 $ $ 49,700 $ 482,560
* INCREASE REPRESENTS HOURLY WAGE INCREASE FROM $7.50 TO$8.00/HR
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Fire
1998 : Truck - pumper ($300,000) . This is an addition to station 2
due to area growth and demand. The estimated cost of this
unit has been increased from $260, 000 to $300, 000 this year
to reflect cost increases. It is intended to purchase this
unit late in the year and purchase the new pumper scheduled
in 1998 together. This should reduce cost and give staff a
truck with similar operating controls and maintenance parts.
This unit will replace the 1973 Mack pumper.
Truck - Telesquirt ($350,000) . This truck was on the 1996
budget but cannot be delivered until 1997 .
Hover craft ($25, 000) . This will replace our present unit
that will be 14 years old. We have experienced catastrophic
failures during use of this apparatus in the last year.
Improvements in hover craft design are available in modern
units . This will make the new unit more versatile,
maneuverable, usable and safer to operate. The estimated
cost of this unit has been increased from $22, 000 to $25, 000
to reflect cost increases .
Mobile Breathing Air Unit ($ 40, 000 ) . This is to replace
our Air One Unit which has been in service since 1982 and is
on a 1968 chassis. The compressor on the system is worn
badly and unreliable. The truck is in poor condition and
very difficult to maintain. This unit is used to provide an
on-scene constant supply of breathing air for our SCBA (air
packs) during any fire fighting situation.
1999 : Truck - Telesquirt ($450, 000) . This is the pumper which was
in the plan for 1998 . We are moving this out to 1999 and
adding Telesquirt capability . This has increased to
$450, 000 from $300, 000 due to the Telesquirt functionality
and cost increases .
II
3. r
2000 : Utility /Personnel Vehicle ($40, 000) . This unit will be
used for personnel transportation (fires, training, meetings
etc. ) and also used to transport equipment and maintenance
items between stations. In severe weather or other
emergencies it will be used as a officer/command vehicle.
2001 : Heavy Rescue ($325, 000) . This unit will be used to carry
manpower and large amounts of equipment to fire rescue and
medical scenes . This will replace the current 9510 heavy
rescue .
2002 : Truck-Pumper ($380, 000) . This unit will replace the current
1985 Hendrickson Pumper. This pumper also acts as our large
capacity foam system for hazardous materials / flammable
liquid fires.
3. / I
1998 1999 2000 2001 2002
Fire
Truck- Pumper 650,000 380,000
Utility/Personnel Vehicle 40,000
Truck-Telesquirt 450,000
Hover Craft 25,000
Mobile Breathing Air Unit 40,000
3. 2
City of Shakopee
Equipment List
1998 1999 2000 2001 2002
EQUIPMENT FUND
Projected Fund Balance 1/1/98 $2,368,989 $ $ $ $
Rentals 418,150 514,170 540,000 533,720 543,990
Sale of Assets 5,000 8,000 8,000 8,000 8,000
Interest 130,290 109,990 106,740 129,540 136,500
Total Revenue 553,440 632,160 654,740 671,260 688,490
Expenditures per List 922,670 691,280 240,100 544,700 585,500
Excess (Deficiency) (369,230) (59,120) 414,640 126,560 102,990
Balance Available 12/31 $1,999,759 $1,940,639 $2,355,279 $2,481,839 $2,584,829
Accumulated depreciation 12/31 1,326,316 1,586,457 1,631,297 1,881,809 2,114,376
3 . 3
RECREATION FUND
1998 BUDGET
ACTIVITY:
Activity includes the administration of a year round comprehensive
recreation, parks and leisure services program. The operations include the
management of youth and adult activities, special events, public relations,
volunteers, parks, trails and special facilities such as the outdoor pool,
community center, community youth building and athletic complexes.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Director, Facility Manager/Asst. Director, Recreation/Arts Supervisor,
Customer Service, and Clerk Typist I.
Salaries - PT Temp:
Pool (35) , Instructors (10) , Activity Leaders (15) , Building
Coordinators (13) , Rink Attendants (12) .
Supplies:
Recreation supplies, office supplies, cleaning supplies, flowers,
transportation for trips and tours, blades and propane for ice
resurfaces, & miscellaneous equipment.
Professional Services:
Computer services, entertainers for playground events, band concerts,
and park consultant.
Building Maintenance:
Cleaning contracts, maintenance contracts for heating and cooling
equipment.
Utilities:
Ice arena, Civic Center and Pool.
Printing/Publishing:
Publication of three brochures with Community Education.
Capital Equipment:
Computer hardware upgrade to support new recreation management system.
Music in the Parks:
Five summer band concerts in the parks.
H
CITY OF SHAKOPEE, MINNESOTA
PROFORMA OPERATING STATEMENT- RECREATION FUND
For the Year Ending December 31, 1998
1996 1997 1998
Actual Est. Est.
Operating Revenue
Memberships & Admissions 93,131 90,000 108,000
Activities 111,584 131,000 136,000
Concessions 23,050 27,040 32,040
Rentals 185,100 228,400 239,700
Fees 14,167 19,000 18,000
Miscellaneous 1,504
Contributions 1,544 6.350 8.000
Total Operating Revenue 430,080 501,790 541,740
Operating Expense
4101 FT Salaries 182,421 187,800 199,070
4102 Wages- Overtime 2,194 1,000
4110 PT Salaries 126,225 157,920 156,760
4140 PERA 8,621 8,410 10,320
4141 FICA 21,094 26,450 27,300
4131 Health & Life 15,662 22,300 23,490
4142 Unemployment 40 1,000
4151 Workcomp 8,747 12,000 10,200
4170 Compensated Absences 4,399 7,000 8,000
4210 Supplies 31,941 32,250 38,500
4222 Motor Fuels & Lub. 9,000
4230 Bldg. Maint. 3,523 32,750
4240 Equip. Maint. 2,559 8,500 4,500
4250 Merchandise 4,866 6,000 6,000
4310 Professional Serv. 23,899 40,500 1,000
4320 Postage 1,920 3,250 3,100
4321 Telephone 9,595 6,000 4,100
4330 Travel/Subsistence 855 1,400 2,150
4340 Advertising 1,306 1,100 1,300
4350 Printing & Repro 4,318 6,500 6,000
4360 Insurance 25,660 22,150 22,150
4380 Utilities 115,589 106,000 109,000
4390 Conference/School/Train 877 1,900 1,900
4410 Rents 6,894 7,150 7,200
4420 Depreciation 117,441 120,000 133,000
4433 Dues 746 850 750
Music in the Parks 3,000 3,500
4435 Subscriptions/Publication 268 400 400
4438 Sales Tax 10,441 3,000 3,000
Total Expense 732,101 800,830 817,440
Operating Income (302,021) (299,040) (275,700)
•
Interest Income 11,398
Transfer In General Fund 251,340 301,140 293,700
Net Income (39,283) 2,100 18,000
S
Recreation Fund - Cash
For the Year Ending December 31, 1998
1996 1997 1998
Actual Est. Est.
Operating Receipts
Service Charges 430,080 501,790 541,740
Transfers In 301,140 293,700
430,080 802,930 835,440
Operating Expense
4100 FT Salaries 182,421 187,800 199,070
4102 FT Overtime 2,194 1,000
4110 PT Salaries 126,225 157,920 156,760
4140 PERA 8,621 8,410 10,320
4141 FICA 21,094 26,450 27,300
4131 Health & Life 15,662 22,300 23,490
4142 Unemployment 40 1,000
4151 Workcomp 8,747 12,000 10,200
4170 Compensated Absences 4,399 7,000 8,000
4210 Supplies 31,941 32,250 38,500
4222 Motor Fuels & Lub. 9,000
4230 Bldg. Maint. 32,750
4232 Equip. Maint. 2,559 8,500 4,500
4250 Merchandise 4,866 6,000 6,000
4310 Professional Serv. 23,899 40,500 1,000
4320 Postage 1,920 3,250 3,100
4321 Telephone 9,595 6,000 4,100
4330 Travel/Subsistence 855 1,400 2,150
4340 Advertising 1,306 1,100 1,300
4350 Printing & Repro 4,318 6,500 6,000
4360 Insurance 25,660 22,150 22,150
4380 Utilities 115,589 106,000 109,000
4390 Conference/School/Train 877 1,900 1,900
4410 Rents 6,894 7,150 7,200
4433 Dues 746 850 750
Music in the Parks 3,000 3,500
4435 Subscriptions/Publication 268 400 400
4438 Sales Tax 3,000 3,000
4550 Capital Equipment 10,441 2,100 18,000
Total Disbursements $611,137 $682,930 $702,440
Net Cash Flow ($181,057) $120,000 $133,000_
Cash Balance 74,358 194,358 327,358
•
(O
Program Program Program Program Program Program
750 751 752 753 754 755
Objec Description Benefits Gen. Rec. Pool Ice Arena Civ Cntr Pk Admin. Total
Operating Revenue
3470 Memberships - 30,000 25,000 55,000
3471 Daily Admissions - 28,000 25,000 53,000
3472 Lessons - 15,000 1,000 16,000
3474 Ice Rental- Prime - 220,000 220,000
3481 Non-resident Fee 3,000 3,000
3477 Youth Activities - 43,000 21,000 64,000
3478 Aerobics - 11,000 11,000
3478 Adult Activities - 42,000 3,000 45,000
3479 Concession Stand - 10,000 8,000 18,000
3480 Vending Contract - 2,770 2,770 5,540
3480 Vending Machines - 2,500 3,000 3,000 8,500
3489 Township Contributions - 5,000 5,000
3490 Other Rec. Fees - 3,000 3,000
3491 Arena Advertising - 9,000 9,000
3620 Skate Sharpening - 2,000 2,000
3620 Pay Phones - 500 500 1,000
3622 Cable Access Rental - 7,200 7,200
3622 Rentals - 4,000 5,000 3,000 12,000
3622 Meeting Room Rental - 500 500
3623 Contributions - 3,000 3,000
Total Operating Revenue - 103,000 88,270 248,500 101,970 - 541,740
Operating Expenses 0.4 0.05 0.15 0.25 0.15
4101 Wages FT- Reg. - 79,630 9,950 29,860 49,770 29,860 199,070
4102 Wages FT- OT 1,000 1,000
4110 Wages- Temporary - 17,000 50,000 24,760 65,000 156,760
4121 PERA - 4,120 520 1,550 2,580 1,550 10,320
4122 FICA - 7,470 4,590 4,180 8,780 2,280 27,300
4131 Health & Life 23,490 23,490
4142 Unemployment 1,000 1,000
4151 Workers Comp 10,200 10,200
4170 Compensated Absences 8,000 8,000
Total Personnel 42,690 109,220 65,060 60,350 126,130 33,690 437,140
4210 Operating Supplies - 26,000 6,000 6,000 500 38,500
4230 Building Maintenance 2000 5000 750 25000 32,750
4240 Equipment Maintenance - 500 3,000 1,000 4,500
4250 Merchandise - 5,000 500 500 6,000
4310 Professional Services - 500 500 1,000
4320 Postage - 3,000 100 3,100
4321 Telephone - 1,500 600 2,000 4,100
4330 Travel/Subsistence - 400 150 400 400 800 2,150
4340 Advertising - 200 500 500 100 1,300
4350 Printing/Publishing - 5,000 1,000 6,000
4360 Insurance - 10,500 2,500 150 9,000 22,150
4380 Utilities 13,000 62,000 34,000 109,000
4390 Conference/School/Traini - • 400 300 400 200 600 1,900
4410 Rentals - 200 7,000 7,200
4433 Dues - 150 100 200 300 750
Music in the Parks 3500 3,500
4435 Subscriptions/Publication - 200 200 400
4438 Sales Tax 1,000 2,000 3,000
Total Supplies & Servic - 53,550 28,050 76,000 87,300 2,400 247,300
4550 Capital Expenditures - 8,000 10,000 18,000
Total Park & Rec. 42,690 170,770 93,110 136,350 223,430 36,090 702,440
7
Recreation Department 1998 Budget Page 2
98 pay with 7.65% 5.18% $386
1998 2.2%
Title/Description step COL inc. FICA PERA H & L
Director 4 $ 47,845 $ 3,660 $ 2,478 $ 4,632
Facility Manager/As 6 44,670 3,417 2,314 4,632
Rec/Arts Superviso 6 40,112 3,069 2,078 4,632
Clerk Typist I 7 27,822 2,128 1,441 4,632
Clerk Typist I 7 27,311 2,089 1,415 4,632
charge in park maint. 7,310 559 379
Charge in Govt. Bldgs 4,000 306 207
Charge in Admin. - -
$ 199,070 $ 15,229 $ 10,312 $ 23,160
Projected population 199 15,000
1998 1998 Net Percentage Subsidy
Budgeted Budgeted Revenues/ of Expense per
Program Expenses Revenues Expenses Earned capita
Benefits 42,690 (42,690) 2.85
Gen. Rec. 170,450 103,000 (67,450) 60.4% 4.50
Pool 93,060 88,270 (4,790) 94.9% 0.32
Ice Arena 136,220 248,500 112,280 182.4% (7.49)
Civ Cntr 223,220 101,970 (121,250) 45.7% 8.08
Pk Admin. 35,970 (35,970) 2.40
Net Subsid 10.66
250,000
, c
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d�
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7,
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®Expenses
■Revenues
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II
50,000
0
Benefits Gen.Rec. Pool Ice Arena Civ Cntr Pk Admin.
q
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION:COMMUNITY DEVELOPMENT
ACTIVITY:
The Community Development Department is responsible for the physical and
economic development of the City. The department conducts both current and
long-range planning functions, economic development and Information
Services. Information Services funds all of the
operations/maintenance/replacement of the City's computer systems in City
Hall, Police, Public Works and Fire (Recreation Dept. computers are now
funded in the Recreation budget.) Individual dept. budgets fund new
equipment/significant upgrades/specialized applications. MIS funds system
resources (including printers) , operating systems, equipment replacement,
word processing, spreadsheet, database, presentation graphics and other
"general use" applications.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Community Development Director, Planner II, 2 Planner I's, Secretary.
(Economic Development Coordinator position is funded by the Economic
Development Authority.)
Salaries - Temp:
Up to $1,200/year for seven commission members, $8,400. Planning Intern
$13,150.
Supplies:
Software ($5, 000) GIS
Professional Services:
New technology outreach (Internet etc.) projects per City Council
direction ($10,000) . MIS services ($30,000) . Proceeds from the lodging
tax is used to support the Convention and Visitor's Bureau ($104,000) .
Use of funds are not under the control of the Community Development
Department.
Printing/Publishing:
Comprehensive Plan publication, brochures, Zoning Ordinances, zoning maps,
etc.
Conference/School/Training:
GIS and new staff.
/0
Community Development 1998 Budget Page 1
0.21 0.55 0.24 0 193,183
Program Program Program Program Program Program
170 171 172 174 175 176
Object# Description Benefits Management MIS Current Long Range Lodg Tax Total
4101 Wages FT-Reg. - 40,570 106,250 46,360 - 193,180
4102 Overtime-Reg. - 2,500 2,500
4110 Wages-Temporary - 6,590 6,590 13,180
4111 Overtime-Temporary - -
4121 PERA - 2,100 - 5,970 2,740 - 10,810
4122 FICA - 3,100 - 8,820 4,050 - 15,970
4131 Health & Life 23,660 - - - - - 23,660
4151 Workers Comp 2,000 - - 2,000
4170 Compensated Absences 3,000 3,000
4171 Retirement Benefit - - - - - -
Total Personnel $ 28,660 $ 45,770 $ - $ 130,130 $ 59,740 $ - $264,300
4210 Operating Supplies - 10,000 14,000 - - 24,000
4222 Motor Fuels & Lubricants - 100 - - - 100
4240 Equipment Maintenance - 600 6,000 - - 6,600
4310 Professional Services - 2,500 40,000 - 18,000 104,000 164,500
4320 Postage - - - - -
4321 Telephone - 1,400 100 - - 1,500
4330 Travel/Subsistence - 1,400 - - - 1,400
4350 Printing/Publishing - - - - 1,000 1,000
4360 Insurance - 4,200 - - 4,200
4390 Conference/School/Training - 4,000 2,000 - - 6,000
4410 Rentals - 2,000 1,500 - - 3,500
4430 Miscellaneous - - - - -
4433 Dues - 3,000 - - - 3,000
4435 Subscriptions/Publications - 600 - - - 600
Total Supplies & Services $ - $ 29,800 $ 63,600 $ - $ 19,000 $104,000 $216,400
4550 Capital Expenditures - -
4800 Expenses Charged Back - (6,000) (6,000)
Total Community Dev. $ 28,660 $ 69,570 $ 63,600 $ 130,130 $ 78,740 $104,000 $474,700
II
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Community Developement 1997 Budget
98 pay with 7.65% 5.18% $386
1998 2.2%
TitielDescriptio step COL inc. FICA PERA H & L
CD Director 6 $ 58,007 $ 4,438 $ 3,005 $ 4,632
Planner I 3 35,692 2,730 1,849 4,632
Secretary 8 31,950 2,444 1,655 4,632
Planner II 2 40,098 3,068 2,077 4,632
Planner I 3 35,696 2,731 1,849 4,632
Charge In admin -CDC - -
Charge out Transit (2,000) (153) (104)
Charge out EDA (6,260) (479) (324)
$ 193,183 $ 14,779 $ 10,007 $ 23,160
•
l3
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: INSPECTION BUILDING-PLUMBING-HEATING
ACTIVITY:
Enforcing all building codes and rules for both State and City for safety
and code compliance of uniform building codes.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Building Official, 2 Building Inspectors, and Secretary.
Supplies:
Permit software ($5,000)
Equipment Maintenance:
Three vehicles.
Professional Services:
Electrical Inspector $30,000, Consultant $2,000
Rentals:
Equipment Rentals $1,960.
Dues:
ICBG $750 (250 each)
ly
Inspection Department 1997 Budget Page 1
159,164 35% 25% 30% 10%
Program Program Program Program Program
330 331 332 333 334
Object# Description Benefits Management Plan Rev. Bldg. Insp. Plub/Htg. Total
4101 Wages FT- Reg. - 55,710 39,790 47,750 15,920 159,170
4121 PERA - 2,890 2,060 2,470 820 8,240
4122 FICA - 4,260 3,040 3,650 1,220 12,170
4131 Health & Life 19,200 - - - - 19,200
4151 Workers Comp 2,000 - - - - 2,000
4170 Compensated Absences 3,600 3,600
4171 Retirement Benefit - - - - -
Total Personnel $24,800 $ 62,860 $44,890 $ 53,870 $ 17,960 204,380
4210 Operating Supplies 10,470 10,470
4222 Motor Fuels & Lubricants 1,750 1,750
4240 Equipment Maintenance 2,000 2,000
4310 Professional Services 32,000 32,000
4321 Telephone 1,090 1,090
4330 Travel/Subsistence 700 700
4350 Printing/Publishing 1,600 1,600
4360 Insurance 3,200 3,200
4390 Conference/School/Training 1,500 1,500
4410 Rentals 1,960 1,960
4433 Dues 750 750
Total Supplies & Services $ - $ 57,020 $ - $ - $ - $ 57,020
4550 Capital Expenditures $ -
Total Inspections $24,800 $ 119,880 $44,890 $ 53,870 $ 17,960 $261,400
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CO
Community Developement 1997 Budget
98 pay with 7.65% 5.18% $386
1998 2.2%
Title/Descriptio sten COL inc. FICA PERA H & L
Inspector 8 $ 44,109 $ 3,374 $ 2,285 $ 4,632
Building Official 8 45,649 3,492 2,365 4,632
Secretary 8 32,191 2,463 1,667 4,632
Inspector 4 37,216 2,847 1,928 4,632
$ 159,164 $ 12,176 $ 8,245 $ 18,528
•
l7
Inspections
1998 : Truck ($19, 500) . The inspection staff is charged with
conducting building inspections year-round, in good weather
and bad. Often, inspection sites are located in areas of
the City, or in subdivisions with incomplete or poor, gravel
roads . The proposed truck would facilitate the inspector' s
ability to reach such sites on a timely basis year-round.
I7, /
1998 1999 2000 2001 2002
Inspections
Pickup Truck 4X4 19,500
17. 2-
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: CITY CLERK
ACTIVITY:
The City Clerk's activities involve statutory clerk's responsibilities
(except financial responsibilities) including record keeping, publications,
elections, licenses, developer's agreements; also, assist City
Administrator in agenda preparation and follow-up, research and preparation
of memos recommending changes to City Code, city policies and responding to
citizen problems/concerns.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
City Clerk, Secretary, and Customer Service Representative.
Salaries - Temp:
Election Judges
Supplies:
Voting Booths (2) - $1, 500
Capital Equipment:
Mailing Machine - $3,500
Postage:
City Hall mailing machine •
Printing and Publication:
Legal printing, copies
•
/ ?
1997 BUDGET CITY CLERK DEPARTMENT Page 1
0.09 0.88 0.03 106,829
OBJECT DESCRIPTION PROGRAM PROGRAM
130 131 132
BENEFITS MGT ELECTIONS TOTAL
4101 SALARIES FT 9,610 94,010 3,200 106,820
4110 SALARIES TEMP 6,000 6,000
4121 PERA 500 4,870 170 5,540
4122 FICA 740 7,190 700 8,630
4131 HEALTH & LIFE 14,230 14,230
4151 WORKCOMP 600 600
4170 COMPENSATED ABSENCES 2,000 2,000
4171 Retirement Benefit 0
**TOTAL PERSONAL SERVICES $ 27,680 $ 106,070 $ 10,070 $ 143,820
4210 Operating Supplies 2,000 1,500 3,500
4240 EQUIP. MAINT. 250 250
4310 PROFESSIONAL SERVICES 1,000 1,000
4316 LEGAL FILING FEES 1,000 1,000
4320 POSTAGE 10,700 10,700
4321 TELEPHONE 850 850
4330 TRAVEL & SUBSISTENCE 150 150
4350 PRINTING & REPRO 18,000 18,000
4360 INSURANCE 1,700 1,700
4390 CONFERENCES & SCHOOLS 320 320
4410 RENT 500 500
4433 DUES 140 140
**TOTAL SUPPLIES & SERVICES $ - $ 36,610 $ 1,500 $ 38,110
4550 CAPITAL EQUIPMENT 3,500 3,500
**TOTAL CAPITAL $ - $ 3,500 $ - $ 3,500
4800 EXPENSE CHARGE BACK $ (3,000) (3,000)
****DIVISION TOTAL $ 27,680 $ 143,180 $ 11,570 $ 182,430
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2a
City Clerk Department 1997 Budget Page 2
98 pay with 7.65% 5.18% $386
1998 2.5%
Title step COL inc. FICA PERA H & L
City Clerk 8 47,876 3,663 2,480 4,632
Sec. 8 32,818 2,511 1,700 4,632
Cust. Sery 8 28,735 2,198 1,488 4,632
$ 109,429 $ 8,371 $ 5,668 $ 13,896
charge $ (2,600) (199) (135)
$ 106,829 $ 8,172 $ 5,534
2�
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: FINANCE
ACTIVITY:
The major activities of the Finance Department encompass payroll, accounts
payable, cash management, accounts receivable, financial reports,
assessments, annual financial report, budget, insurance and many other of
lessor importance.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Finance Director, Accountant, Payroll/Benefits Coordinator, Acct. Clerk
Supplies:
Copier replacement $1,800
Professional Services:
Auditing services $16,350 (total = $22,570 including grant audit) ,
County TNT notices $500, Investment safe keeping fees - offset by revenue
$4,500, misc. services as needed ($1,000)and assessing contract with the
county ($44, 100) .
Rentals:
LOGIS
2.y
Finance Department 1998 Budget Page 1
0.17 0.18 0.42 0.09 0.08 0.06 179,467
Program Program Program Program Program Program
150 151 152 153 155 156
Object# Description Benefits Management Accounting Payroll Budget Assessment Total
4101 Wages FT-Reg. 30,510 32,300 75,380 16,150 14,360 10,770 179,470
4121 PERA 1,580 1,670 3,900 840 740 560 9,290
4122 FICA 2,330 2,510 5,770 1,240 1,100 820 13,770
4131 Health & Life 19,030 - - - - - 19,030
4151 Workers Comp 600 - - - - 600
4170 Compensated Absences 5,000 5,000
4171 Retirement Benefit - - - - - -
Total Personnel $ 59,050 $ 36,480 $ 85,050 $ 18,230 $ 16,200 $ 12,150 $ 227,160
4210 Operating Supplies - 5,800 50 100 500 6,450
4222 Motor Fuels & Lubricants - 50 50
4240 Equipment Maintenance - 1,300 1,300
4310 Professional Services - 50,100 22,570 1,000 73,670
4321 Telephone - 2,800 2,800
4330 Travel/Subsistence - 850 850
4350 Printing/Publishing - 1,200 170 1,370
4360 Insurance - 3,200 3,200
4390 Conference/School/Training - 1,000 1,000
4410 Rentals - 6,000 16,400 9,000 3,500 34,900
4430 Miscellaneous - -
4433 Dues - 370 370
4435 Subscriptions/Publications - -
Total Supplies & Services $ - $ 72,670 $ 38,970 $ 9,050 $ 270 $ 5,000 $ 125,960
4550 Capital Expenditures - -
4800 Expenses Charged Back - (8,000) (8,000)
Total Finance $ 59,050 $ 101,150 $ 124,020 $ 27,280 $ 16,470 $ 17,150 $ 345,120
2- 3
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Finance Department 1998 Budget Page 2
98 pax with 7.65% 5.18% $386
1998 2:2/0
Title/Description step COL inc. FICA PERA H & L
Finance Director 8 $ 64,233 $ 4,914 $3,327 $ 4,632
Accountant 6 43,041 3,293 2,230 4,632
Payroll/Benefits Coord. 8 42,675 3,265 2,211 4,632
Accounting Clerk 8 32,818 2,511 1,700 4,632
Charge out storm (1,000) (77) (52)
Charge out sewer (2,000) (153) (104)
Charge out Transit (300) (23) (16)
$ 179,467 $13,729 $9,296 $18,528
Z.
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: UNALLOCATED
ACTIVITY:
This division accounts for the ambulance service contribution, general
liability insurance not charged to other departments/funds and other costs
not readily chargeable to other departments.
OBJECT DESCRIPTION: Description of lines items:
Insurance:
General Insurance, Public Officials Liability Insurance.
Property Tax/Special Assessments:
Taxes and Special Assessments on City property. Council has elected to
pay off special assessments against city property over ten years out of
the General Fund.
Contingency:
Contingency appropriation for the General Fund.
Interfund Operating Transfers:
Operating Transfers Recreation Fund at $293,700.
2(0
8
Unallocated 199' Budget Page 1
Program Properties with assessments
911 1997 payments 1998 estimate
Object# Description Management Total
4210 Operating Supplies - 27-1910660 845.90
4222 Motor Fuels & Lubricants - 27-1730550 29.72
4240 Equipment Maintenance - 27-1500440 5.84
4310 Professional Services - 27-1210300 55,061.00
4320 Postage - 27-0010490 1,308.00
4321 Telephone - 27-0010501 1,212.00
4330 Travel/Subsistence - 27-9060350 483.42
4340 Advertising - 27-9061200 106.96
4350 Printing/Publishing - 27-9110250 3,135.00
4360 Insurance 15,000 15,000 27-9120270 3,135.28
4380 Utility Service - 27-9120370 192.82
4390 Conference/School/Training - 27-9120380 426.66
4410 Rentals -
4430 Miscellaneous -
4433 Dues -
4435 Subscriptions/Publications - Total 65,942.60
4437 Property Tax/Special Assess 67,880 67,880
4490 Contingency 150,000 150,000 97 projects to be assessed in 98:
Total Supplies & Services $ 232,880 $232,880 96 RECON. 96-2 364.90
4720 Interfund Operating Transfer $ 293,700 293,700 Fuller St 95-8 7,277.86
Sarazin Roundhouse 94-10 none
Total Unallocated $ 526,580 $526,580 Downtown alley 93-9 4,121.71
Street overlay 97-2
Total Princilpal on new project 11,764.47
98 principle due 1,176.45
interest on total Prin. @ 6.5% _ 764.69
Transfers: est. P&I due in 98 for new proj. 1,941.14
Rec. Fund 293,700
Pavement/Reconstruction to CIF
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CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: MAYOR & COUNCIL
ACTIVITY:
Includes ceremonial functions performed by the Mayor, who is elected as
Mayor and who is the Chief Executive Officer of the City. The Mayor serves
as Chairman of the Council and is a voting member of the Council. The
Mayor has no power of veto. Council activity includes legislative and
policy making functions as well as liaison membership on numerous boards
and commissions. The Mayor and four Council Members are elected at-large.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Mayor's salary @ $6,120 and Council @ $5,100 per year, and the Recording
Secretary @ $2,500.
PERA:
PERA for Mayor and all Council Members @ 5.18%.
FICA:
FICA for all members @ 7.65%.
Professional Service:
Southwest Coalition $2,000.
Printing/Publishing:
Printing ordinances for code books.
Conference/School/Training:
LMC conference, one national conference for Mayor.
Dues:
AMM dues $3,826, League dues $6,800, SRA $1,300, Metropolitan Municipal
League $2,500, misc. $560. Utility Coalition $1,800.
Miscellaneous:
volunteer/employee appreciation picnic and flowers, etc.
Note: Elimiates quarterly City Newsletter ($16,000) .
•
2�
Mayor Department 1998 Budget Page 1
Program
111
Object# Description Management Total
4110 Wages-Temporary 29,020 29,020
4121 PERA 1,500 1,500
4122 FICA 2,220 2,220
Total Personnel $ 32,740 32,740
4210 Operating Supplies 700 700
4310 Professional Services 8,000 8,000
4320 Postage 1,000 1,000
4321 Telephone 300 300
4330 Travel/Subsistence 1,000 1,000
4350 Printing/Publishing 4,000 4,000
4360 Insurance 800 800
4390 Conference/School/Training 1,500 1,500
4430 Miscellaneous 1,000 1,000
4433 Dues 16,790 16,790
Total Supplies & Services $ 35,090 $ 35,090
Total Mayor $ 67,830 $ 67,830
4433 AMM 3,826
4433 League 6,800
4433 SRA 1,300
4433 Met Mun. Leag. 2,500
4433 misc 560
14,986
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cS/ .
Admin. Department 1998 Budget Page 2
98 pay with 7.65% 5.18% $386
1998 2.5%
Title/Description step COL inc. FICA PERA H & L
Mayor N/A $ 6,120 $ 468 $ 317
Council Member N/A 5,100 $ 390 $ 264
Council Member N/A 5,100 $ 390 $ 264
Council Member N/A 5,100 $ 390 $ 264
Council Member N/A 5,100 $ 390 $ 264
Recording Secretary N/A 2,500 $ 191 $ 130
$ 29,020 $ 2,220 $ 1,503 $ -
3 2.
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: ADMINISTRATION
ACTIVITY:
The City Administrator's activities include direction and coordination of
all city departments in carrying out the policies established by City
Council, preparation of the annual budget, making recommendations to City
Council concerning existing and new programs for the city, and advising
City Council on personnel matters. The City administrator is appointed by
City Council.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
City Administrator, Administrative Intern, and Secretary.
Professional Service:
LMC Labor Relations $3,500, Negotiations/Comp. Worth $10,000, position
reclassification study $5,000.
Conference/School/Training:
State Managers Conference $500, National ICMA $1,000, other training
$800.
Rentals:
1988 Pontiac Grand Am $540
Dues:
ICMA $600, MN Managers Association $75, Chamber of Commerce $80,
miscellanious $400.
Subscriptions/Publication
Miscellanious $500, Personnel software $300, Fair Labor Standards
Handbook $300.
Capital Equipment:
Computer for Intern $2,500, City Imaging System $40,000.
33
Admin Department 1998 Budget Page 1
132,277 0.03 0.95 0.02
Program Program Program
120 121 125
Object# Description Benefits Management Cable Total
4101 Wages FT- Reg. 3,970 125,660 2,650 132,280
4102 Overtime - Reg. 200 200
4121 PERA 210 6,520 140 6,870
4122 FICA 300 9,630 200 10,130
4131 Health & Life 9,600 - 9,600
4151 Workers Comp 360 - - 360
4170 Compensated Absences 4,000 4,000
Total Personnel $ 18,440 $ 142,010 $ 2,990 $ 163,440
4210 Operating Supplies - 2,600 2,600
4222 Motor Fuels & Lubricants 500 500
4240 Equipment Maintenance - 1,000 1,000
4310 Professional Services - 18,500 18,500
4321 Telephone - 1,400 1,400
4330 Travel/Subsistence - 2,000 2,000
4350 Printing/Publishing - 3,000 3,000
4360 Insurance - 2,500 2,500
4390 Conference/School/Training - 2,300 2,300
4410 Rentals - 1,360 1,360
4430 Miscellaneous - -
4433 Dues - 1,360 1,360
4435 Subscriptions/Publications - 1,100 1,100
Total Supplies & Services $ - $ 37,620 $ - $ 37,620
4550 Capital Expenditures - 42,500 42,500
Total Admin $ 18,440 $ 222,130 $ 2,990 $ 243,560
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3s
Admin. Department 1998 Budget Page 2
98 pay with 7.65% 5.18% $386
1998 2.5%
Title/Description stet) COL inc. FICA PERA H & L
City Administrator ? $ 78,065 $ 5,972 $ 4,044 $ 4,632
Administrative Intern 1 16,845 $ 1,289 $ 873
Executive Secretary 8 37,367 $ 2,859 $ 1,936 $ 4,632
$ 132,277 $ 10,119 $ 6,852 $ 9,264
3Co
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: LEGAL
ACTIVITY:
The City currently contracts for civil legal services. Scott Joint
Prosecution, a joint powers entity, provides prosecution of all non-felony
criminal matters occurring in Shakopee. Civil legal services include:
contracts, ordinance preparation, and review of departmental actions and
policies.
OBJECT DESCRIPTION: Description of lines items:
Professional Services:
This includes $125,000 for Scott Joint Prosecution, $75,000 for general
civil work, and $50,000 for special outside consulting legal counsel.
This provides the same amount this year to cover expected costs of
litigation against the United States and Bureau of Indian Affairs. It
also provides for a $45,000 increase for Scott Joint Prosecution
Services, based upon a higher than expected proportionate share of usage.
(This is offset somewhat by higher fine revenues. )
•
37
Legal Department 1998 Budget Page 1
Program Program
161 163
Object# Description Management Prosecutions Total
4210 Operating Supplies -
4222 Motor Fuels& Lubricants -
4240 Equipment Maintenance - - -
4310 Professional Services 125,000 125,000 250,000
4316 Filing Fees - - -
4320 Postage - - -
4321 Telephone - - -
4330 Travel/Subsistence - - -
4340 Advertising - - -
4350 Printing/Publishing - - -
4360 Insurance 2,500 - 2,500
4390 Conference/School/Training - - -
4410 Rentals - - -
4430 Miscellaneous - - -
4433 Dues - - -
4435 Subscriptions/Publications 1,000 1,000
Total Supplies & Services $ 128,500 $ 125,000 $ 253,500
Total Legal $ 128,500 $ 125,000 $ 253,500
•
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39
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET
DIVISION: GOVERNMENT BUILDING
ACTIVITY:
Activity includes the operation and maintenance of City Hall, Library,
Eagle Creek Hall and Senior Citizen Center.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
1 Custodian (20% charged to Recreation) .
Building Maintenance:
Contracted cleaning of Sr. Hi-Rise $3,200, City Mechanical Systems
Contract $2,800 (all but City Hall and Civic Center) , Elevator
Maintenance Contract $1,500, Contracted cleaning at City Hall and Library
$12,000, Mechanical Systems Contract - City Hall only $10,800 and
undesignated miscellaneous mechanical $10,000.
Professional Services:
Pest Control $1,000
Rentals:
Sr. Hi-Rise Congregated Dining Rental.
Equipment:
Library Telephone System upgrade $5,000. City Hall Fax Server $7,000.
yo
Govt. Buildings Department 1998 Budget Page 1
18,175 0.05 0.7 0.2 0.025 0.025
Program Program Program Program Program
180 181 182 183 184
Object# Description Benefits Management Library Ec Hall Sr. Center Total
4101 Wages FT-Reg. 910 12,720 3,630 450 450 18,160
4121 PERA 50 660 190 20 20 940
4122 FICA 70 970 280 30 30 1,380
4131 Health &Life 4,630 - - - - 4,630
4151 Workers Comp 1,880 - - - - 1,880
4170 Compensated Absences 500 500
4171 Retirement Benefit - - - - - -
Total Personnel $ 8,040 $ 14,350 $ 4,100 $ 500 $ 500 27,490
4210 Operating Supplies 3,000 3,000
4230 Building Maintenance 25,100 12,000 3,200 40,300
4240 Equipment Maintenance 2,500 2,500
4310 Professional Services 2,500 2,500
4321 Telephone 3,000 3,000
4330 Travel/Subsistence 100 100
4360 Insurance 8,000 8,000
4380 Utility Service 42,000 42,000
4410 Rentals 13,000 13,000
4437 Property Tax/Special Assess - -
Total Supplies & Services $ - $ 86,200 $ 12,000 $ - $ 16,200 $ 114,400
4550 Capital Expenditures 7,000 5,000 $ 12,000
Total Gov. Bldgs. $ 8,040 $ 107,550 $ 21,100 $ 500 $ 16,700 $ 153,890
4310 Pride of Twin Cities
Assoc. Mech
MEI Elevator Contract
Pest Control
4310 Sr. Hi-Rise Cleaning
4230 Owens Service
4410 Sr. Hi-Rise Congregate Dining Rental
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Admin. Department 1998 Budget Page 2
98 pay with 7.65% 5.18% $386
1998 2.5%
Title/Description step COL inc. FICA PERA H 8 L
Custodian 8 $ 22,175 $ 1,696 $ 1,149 $ 4,632
Charge In Admin. $ - $ - $ -
Charge out Street $ - $ -
Charge out Fire $ - $ -
Charge out Civ.Ctr. (4,000) $ (306) $ (207)
Charge out Park - -
$ 18,175 $ 1,390 $ 941 $ 4,632
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