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HomeMy WebLinkAbout08/07/1997 TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE, MINNESOTA AUGUST 7, 1997 LOCATION: 129 Holmes Street South Mayor Jeff Henderson presiding 1] Roll Call at 4:00 P.M. 2] Approval of Agenda 3] Appeal of the Denial of Variances for Perry Dental Office 4] Other Business 5] Adjourn to Tuesday, August 19, 1997, at 7:00 P.M. 1 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Appeal of the Denial of Variances for Perry Dental Office MEETING DATE: August 7, 1997 INTRODUCTION: At it's August 5th meeting, the City Council directed staff to prepare a resolution supporting the appeal of Perry Dental Office of the Board of Adjustments and Appeals denial of setback and parking variances. The draft resolution containing specific findings is attached for the Council's consideration. ALTERNATIVES: 1. Approve Resolution No. 4718 as presented, approving Perry Dental Office's appeal and granting an 8 foot rear yard setback variance, a 5 foot parking setback variance and a 2 space variance from the parking requirements. 2. Approve Resolution No. 4718 with revised findings. ACTION REQUESTED: Offer and approve a motion relative to Resolution No. 4718. Res.4718, 1997 1 P RESOLUTION NO. 4718 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING PERRY DENTAL OFFICE'S APPEAL OF THE BOARD OF ADJUSTMENTS AND APPEALS DENIAL OF REQUESTED VARIANCES, AND APPROVING; 1) AN 8 FOOT VARIANCE TO THE REQUIRED 30 FOOT REAR YARD SETBACK TO PERMIT A REAR YARD SETBACK OF 22 FEET, 2) A 5 FOOT VARIANCE TO THE REQUIRED 5 FOOT PARKING SETBACK TO ALLOW A 0 FOOT SETBACK, AND 3)A 2 PARKING SPACE VARIANCE TO THE REQUIRED 40 PARKING SPACES TO ALLOW 38 PARKING SPACES. WHEREAS, Wallace Perry, Owner, filed an application dated June 27, 1997, for a variance under the provisions of Chapter 11, Land Use Regulation (Zoning), of the City of Shakopee City Code, Section 11.36, Subd. 5.C. for an 8 foot variance from the 30 foot rear yard setback in the Highway Business (B-1)Zone; and WHEREAS, the subject property is presently zoned Highway Business (B-1); and WHEREAS,the property upon which the request is being made is legally described as: Lot 1, Block 1, Shakopee, according to the record plat thereof on file and of record in the Office of the County Recorder in and for Scott County, Minnesota and that part of the East Half of Spencer Street lying southerly of the westerly extension of the northerly line of Lot 1, Block !, City of Shakopee as on file and of record in the Office of the County Recorder and northerly of a line distant 43.00 feet northerly and radial of the center line of CSAH NO. 101.; and WHEREAS, notice was provided and on July 24, 1997, the Board of Adjustments and Appeals conducted a public hearing regarding this application, at which it heard from the Community Development Director and invited members of the public to comment. WHEREAS, the Board of Adjustments and Appeals denied the requested variances; WHEREAS, the applicant timely appealed the determination of the Board, and the City Council reviewed the appeal at it's meeting of August 5, 1997; and WHEREAS, the Council found the Board's findings 1.A, 1.B, 1.E, and 2 to be in error. Res.4718,1997 2 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the Perry Dental Office's appeal of the Board's denial of the requested variances is upheld based on the following findings with respect to City Code Section 11.89, Subd. 2, "Criteria for Granting Variances;" Finding I.A. The property cannot be put to a reasonable use if the addition was forced to comply with building setbacks, number of parking spaces required, and parking setbacks. The subject property and surrounding area were developed prior to the current ordinance requirements, and in a fashion similar to the Downtown District(to which it is adjacent), which resulted in small lots and setbacks. The size of the subject property and similar lots preclude reasonable use of the property for the applicant's dental practice, or other similar,permitted uses, without expansion. The size of the project as proposed represents the smallest expansion that would accommodate the applicant's dental practice. Finding I.B. The plight of the landowner is due to circumstances unique to the property. Use of the property is constrained by the proximity of County Road 69, utility and trail easements, as well as the placement of the existing building on the lot. The existing building was developed prior to the current zoning requirements, and it's location limits expansion options on the site. Finding 1.E The problems extend beyond economic considerations, in that the configuration of the subject property and existing building limit the applicant's ability to expand and make reasonable use of the property. Specific limitations include the proximity of trail and utility easements to the existing building. Finding 2 The variance as requested would be in keeping with the spirit and intent of Chapter 11. The project as proposed by the applicant maximizes the property's compliance with the setbacks and standards of the B-1 (Highway Business) district to the extent feasible. The property would provide 38 of the required 40 parking spaces and would maintain a substantial, 22 foot rear yard setback. BE IT FURTHER RESOLVED, that the requested variances are hereby granted subject to the following conditions; Res.4718, 1997 3 1. That the owner repair and/or replace any portion of the trail that is damaged during construction. 2. That the owner comply with any special fire protection and flood proofing which may be required if necessary. 3. That the owner obtain any permits necessary from the Minnesota Department of Transportation or Scott County for work within the rights-of- way. 4. That the ground floor elevation must be at or above 723 feet. This figure should be indicated at the time of building permit application. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee, MN 55379 Res.4718,1997 4 AFFIDAVIT STATE OF MINNESOTA ) ) ss. OFFICE OF CITY CLERK COUNTY OF SCOTT ) I, Judith S. Cox, City Clerk for the City of Shakopee, do hereby certify that I have compared the attached copy of Resolution No. 4718 with the original record thereof preserved in my office, and have found the same to be a correct and true copy. IN TESTIMONY THEREOF, I have hereunto subscribed my hand at the City of Shakopee, Minnesota, in the County of Scott on the day of , 19 . Judith S. Cox, City Clerk Prepared by: THE CITY OF SHAKOPEE 129 South Holmes Street Shakopee, MN 55379 Res.4718, 1997 5 Agenda for Special Council Workshop Thursday, August 7th 4:00 PM City Council Chambers 1. Call to order 2. Roll call 3. Discussion of FY 98 Budget Requests a. General Overview- Gregg Voxland b. Public Works Department- Bruce Loney c. Police Department- Tom Steininger d. Enterprise Funds (if time permits)-Gregg Voxland 4. Other Business 5. Adjourn TO: Mayor and City Council FROM: Mark McNeill, City Administrator RE: August 7th Budget Review DATE: August 1, 1997 The first of three scheduled City budget reviews will be held Thursday, August 7th. The other two scheduled are also Thursdays, August 21st and 28th. • In May,the City Council decided that these would begin at 4:30 PM. However, on August 7th, the Council Chambers are scheduled for a public meeting to discuss changes to the Comprehensive Plan. This will begin at 6:00 PM. Therefore, after discussions with the Mayor, we are moving the start of the August 7th meeting to 4:00 PM. The issues to be discussed are shown on the attached agenda. We will have draft copies of the August 7th discussion items available for distribution at the August 5th City Council meeting. Please advise if you have any questions. We will not be televising this, unless otherwise directed. VLO /"lc Witi Mark McNeill City Administrator MM:tw Agenda for Special Council Workshop Thursday, August 7th 4:00 PM City Council Chambers 1. Call to order 2. Roll call 3. Discussion of FY 98 Budget Requests a. General Overview- Gregg Voxland b. Public Works Department- Bruce Loney c. Police Department- Tom Steininger d. Enterprise Funds (if time permits)- Gregg Voxland 4. Other Business 5. Adjourn CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: 1998 Operating Budget DATE: August 5, 1997 Introduction Enclosed is material to start the 1998 operating budget discussions . Background Enclosed for Council review is the first round of General Fund revenue projections, the Police Division and the Engineering, Street, Shop and Park Maintenance divisions budget proposals . Also included is the original version budget booklet for the Police Division for greater detail and explanation. Council has not yet reviewed the 5 year Equipment List and the Equipment Fund budgets . Changes in the equipment list may impact the operating budget in 1998 . The file pockets may make it easier for Council to keep the budget material together and bring the folder back to future budget discussions. Action Discuss and give staff direction. 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PERSONAL SERVICES 1997 1998 INCREASE Full time salaries $1,130,260 $1,158,480 $28,220 Overtime $33,000 $34,500 $1,500 Premium Pay $3,000 $4,500 $1,500 Wages-Temp $9,000 $9,650 $650 PERA $125,720 $131,030 $5,310 FICA $17,890 $19,840 $1,950 H&L $109,500 $120,430 $10,930 Work Comp $33,000 $33,300 $300 Comp Absence $5,000 $15,000 $10,000 Subtotals $1,466,370_ $1,526,730 $60,360 COPS FAST ($50,000) ($50,000) $0 Dare Tax ($15,777) ($16,520) ($743) TOTALS $1,400,593 $1,460,210 $59,617 2. OPERATING SUPPLIES $43,390 $34,290 ($9,100) Supplies under$500 $22,100 $22,100 $0 Portable Radios $6,900 $0 ($6,900) Computer System $8,600 $0 ($8,600) MDT/RMS Project $2,000 $0 ($2,000) Portable Breath Testers $2,000 $0 ($2,000) 3. MOTOR FUEL& LUB $14,000 $14,500 $500 4. BUILDING MAINT $17,260 $19,050 $1,790 5. EQUIPMENT MAINT $19,850 $20,500 $650 6. PROFESSIONAL SERV $19,200 $19,200 $0 7. POSTAGE $1,250 $1,450 $200 8. TELEPHONE $12,000 $14,220 $2,220 9. TRAVEL& SUBSISTENCE $2,000 $2,000 $0 Page 1 Sheet1 10. PRINTING & REPRO $2,200 $2,500 $300 11. INSURANCE $23,000 $26,000 $3,000 12. UTILITIES $11,500 $12,000 $500 13. CONFRNCS &SCHOOLS $8,000 $9,000 $1,000 14. RENTALS $53,160 $57,530 $4,370 Access Fees _ $1,560 $1,560 $0 Vehicles $42,135 $48,886 $6,751 MDT's $7,775 $7,775 $0 Copier $1,690 $1,690 $0 15. MISC (Task Force) $8,400 $8,400 $0 16. DUES $1,010 $1,000 ($10) 17. SUBSCRIPT/PUBLICATIONS $550 $550 $0 TOTALS $236,770 $242,190 $5,420 18. CAPITAL EQUIPMENT Civil Defense Siren $ 18,000 $ 18,000 TOTAL BUDGET $1,637,363 $1,720,400 $ 83,037 Page 2 , Al • B I C I D I B IFI 0 J H III. J I IC 1 City of Shakopee 8/7/97 a Pay 98 tax levy 3 4 95/96 97/98 Change 5 General Fund Tax Levy 2,907,742 , 2,907,742 6 Est.Value growth 0 139560 7 Total General Fund 2,907,742 2,907,742 0 0.0% 8 Debt Service 5 1990A Imp CNX 134340 CNX 134940 l0 1991A Imp 41,018 41,615 11 1992A Imp CNX 26723 CNX 22825 122 1993B Imp 21,410 CNX 22998 3.3 1995A Imp 65,943 61,816 14 1995B Storm Revenue CNX 156219 CNX 157217 15 1996A Imp 65,000 59,511 'Ti' 1997B Imp 40,000 17 Fire Referendum 295,115 250569 18 Total Debt Service 193,371 202,942 9,571 19 Changes 20 Levy cut 21 Levy cut (To keep average house at no change without referendum) 0 22 Cuts 0 0 23 Total Levy 3,101,113 3,110,684 9,571 0.3% 24 25 Fiscal Disp Dist (291,693) (300,000) (8,307) 26 Net Levy to spread 2,809,420 2,810,684 1,264 0.0% 27 28 Allowance for Uncoil. (62,022) (62,214) (191) 29 Budget Amount 2,747,398 2,748,470 1,073 0.0% 30 31 General Fund 2,554,027 2,545,528 (8,498) -0.3% 32 Debt Service Replacement 193,371 202,942 9,571 5% 33 34 35 SUMMARY GENERAL FUND 36 1997 AN 37 GF Total Revenue(draft pus above) 6,175,904 6,700,827 524,923 38 Liquor Licenses revenue increase 12,000 0 39 Land division Administration revenue increase 5,000 0 a o PW Services revenue increase 5,000 0 41 Engineering fees revenue increase 50,000 0 42 Engineering grade fee revenue increase 20,000 0 43 Fine revenue increase 8,000 0 44 Other Expenditure adjustments 4,950 0 45 Block 3&4 transfer cut 18,500 0 4 6 Rec transfer cut for equipment deleted (2,100) 0 47 Admin position study expenditure increase (20,000) 0 48 Rec transfer for Depreciation increased (120,000) 0 49 GF Expend(draft) (6,230,220) (6,538,480) (308,260) 50 Net surplus(deficit)shown (72,966) , 162,347 51 52 DS Levy to replace transfer (193,371) (202,942) 53 Net surplus(deficit) (266,337) (40,595) 54 Equip Fund Designated Fund Balance draw down 162,500 162,500 55 1996 to 1998 56 Net surplus(deficit) (103,837) 121,905 57 Underspend/overbudget factor 100,000 100,000 58 Net surplus(deficit) (3,837) 221,905 59 60 Subsidy for Recreation Fund 301,140 287,680 (13,460) 61 62 Under spent factor for past 3 years average has been about 7%. 63 Underspend factor for 1998 shown at$100,000 is 1.5%. 0 0 0 0 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I- 0 0 0 0 0 0 N O O • cn In O O In O O O O 0 0 0 0 0 0 O 0 0 0 O O1 N O M O O N O r-I O O rF V' m 0 N O O O M Ul 0 0 0 0 0 0 0 In M O In rl CO V' 0 O 1n O In 0 0 .. 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N FC a H V? • 0 Ii. 0 a Z H D. q OI ZN U H C•14 ...1 Ix a En HxH EA O W H W W E. a U) a44 m Di U 4 U) u) F. Z 0 0 0 0 11 N an 0 izrarar� (n I-II , I i III ie. se. 1".:11 II. II. In ..I 111 111 III II. II. (3 I I w R. II. la. En 0 ( U U) U1 U) rat E-' Cl) 111 _i H Fa C) H E' F' ()IU) F-' In /Y .-I N (.1 1J 'I. (N N N N E I E I a) E I LO 0 a1 a, 01 0 a1 0 m E-' co in in H m E. C9 CITY OF SHAKOPEE 1998 GENERAL FUND BUDGET DIVISION: POLICE ACTIVITY: The Shakopee Police Department is dedicated to protecting, serving and working with the public to promote and maintain a safe, peaceful community. Activity includes 24 hour a day, seven days per week of service to the community in rendering assistance, the protection of life and property, the preservation of public and order, the prevention and detection of crime, the apprehension of offenders, the regulation and control of traffic and the enforcement of the laws of the State of Minnesota and the City of Shakopee. OBJECT DESCRIPTION: Description of lines items: Salaries: Police Chief, Deputy Chief, Three Sergeants, Seventeen Officers, Four FTE Clerical. Supplies: Normal supplies $22,100, 2 radar sets Q $1,595 each, computer equipment, upgrades, etc. $7,000, Scott County MDT/RMS project $2,000. Building Maintenance: Cleaning contract $8,550, normal repairs $3,000, Preventive Maintenance $7,500. Rentals: Access fees to state and Federal computers $1,560, Equipment Rental $46,500, Mobile Display Terminals $7,780, Copy machine lease $1,690. Capital Equipment: Civil Defense siren south and east of St. Francis Hospital $18,000. I I . • I I I w H1 u) 41 1 O (I 1 P. p O I 1 P4 1 I 1 I • 0 0 0 0 0 0 0 0 0 o 00 0 0 0 0000 0 00 0 0 0 0 O o 0 O I N O O Ul d' N Cl) O O , LD 01 O Ul O O U1 N 0 0 0 0 0 M O O U1 01 O O Ul I V) L!1 Ul lD N ri d. 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OBJECT DESCRIPTION: Description of lines items: Salaries: 1 City Engineer (700) , 1 Assistant City Engineer, 1 Project Coordinator, 3 Engineering Technicians, 1 Secretary, 2 Engineering Interns. • Step increases and salary adjustment promotion proposed for Assistant City Engineer. • No additional full time employees proposed in 1997 unless Shakopee Public Utilities Commission requests the City to perform inspection on watermain improvements. Budget amendment would be proposed at that time. • Overtime budget was increased in anticipation of future growth. Supplies: Includes computer software $1,000, general office supplies $8,000, small tools $500, and computer upgrades $2,000. Equipment Maintenance: Plotter & digitizer repair Professional Services: Transportation assistance $6,000, pavement management software support and training $3,000, Consultant inspectors and plan review as necessary $15,000, miscellaneous services $6,000. Telephone: Additional cellular phone for Inspectors. Conferences/School/Training: Inspection certification and Auto Cadd/computer training. Rentals: Equipment Rental of Vehicles. A . w Ei mw O (9 0 O ' c4 Xa 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ri O O U) ri N O O 01 O U) O O O Ln 0 0 0 O in U) O O 0 01 ri O lD cr 0 O1 CO O a0 U1 U) O O O N. cr to to O N N m O O H E•i . . . . . . . . . . . . . . . . . Z E- U) O U) U1 m N N cr 00 m H N O cr rl U1 N lD OD a) a) O1 W (I) N ri ri H N m N H m VD I i m X w N m W H aha Ell ax C11 A r` cr U) O 00 U) U) cr O OD U) 00 O N O O N aD O1 O r- O Ln 0 0 N O O O O in PI Ln O ri O d' 0 CO to d' O O ri m to CO O D1 0 0 VD W 01 d• lf) 0- O N a1 to cr (NI U1 cr in N co m N O O N . . . . . . . . . . . . . . . . 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ZCEn C40 ---Z 4 U] HH w ww w Il H H U) Z Z H -1 H c4E-+ X U) CDU , X � w on U) 0 ZU) HW w EA 0 A ,Co, E-+ w .1 c4 Ua H rn .] a. H Z Z N O w rX w rX KC FC .1 E P. U) 04 0 rX .7 wH wH W oZ H U) W H w w H k. 2> '� k. U1 P. H a) (9wr0w114c) 04 X 04 wHHDOU .] ZZalP. D 0 P. . P. H n CFC > 4 > ra )-4ra0O rn POw . � ac4O � HUwa U rXZO � DKC a .0 X O ).1 14 ,'3 O 'S O 04 R. :4 3 () ra. O Z m w w a. El H w H U rX A m m Cl) w U w w E-' r) a) r al 'O 1 1 ,i N I ,l ,-1 (NI .-i rl u U N U C) O U r-1 O 0 O C) U rl in CO O U •i-, C) O U <.) , l , I N N .+1 in N , I N m V. ,-i N N m in lD al H co m m in O ,U U rl ri ri r-i ri ri ri H ri N N N Cl m m m m m m m cr cr cr cr in aD 0 q' V' cr. cr V' a' V d' cr W d' cr cr V' W cr V' V' V' d' cr d' d' cr d' V' 9 ' - Engineering Department 1998 Budget -Page-1' 0.15 0.3 0.2 0.35 275,114 Program Program Program Program 410 411 5500 5000 Object# Description Benefits Management Private Developers Public Projects Total 4101 Wages FT- Reg. 41,270 82,530 55,020 96,290 275,110 4102 Overtime- Reg. - - 5,000 5,000 10,000 4110 Wages-Temp. 5,200 5,200 5,200 15,600 4121 PERA 2,010 4,540 3,380 5,520 15,450 4122 FICA 3,160 6,710 4,990 8,150 23,010 4131 Health & Life 32,920 - - - 32,920 4151 Workers Comp 2,800 - - - 2,800 4170 Compensated Absences 4,000 4,000 4171 Retirement Benefit - - - - - Total Personnel $ 86,160 $ 98,980 $ 73,590 $ 120,160 $ 378,890 4210 Operating Supplies - 10,500 1,500 1,500 13,500 4222 Motor Fuels & Lubricants - 550 500 500 1,550 4240 Equipment Maintenance - 2,000 2,000 4310 Professional Services - 9,000 18,000 3,000 30,000 4320 Postage - - - - - 4321 Telephone - 4,000 500 500 5,000 4330 Travel/Subsistence - 750 750 4350 Printing/Publishing - 1,400 1,400 4360 Insurance - 5,600 5,600 4390 Conference/School/Training - 2,500 2,500 4410 Rentals - 6,000 6,000 4433 Dues - 750 750 4435 Subscriptions/Publications - 250 250 Total Supplies & Services $ - $ 43,300 $ 20,500 $ 5,500 $ 69,300 4550 Capital Expenditures - - 4800 Expenses Charged Back - (8,000) (8,000) Total Engineering $ 86,160 $ 134,280 $ 94,090 $ 125,660 $440,190 /(7 CITY OF SHAKOPEE 1998 GENERAL FUND BUDGET DIVISION: STREET ACTIVITY: Street Department activities include street and alley maintenance and repair, street cleaning, snow removal, storm sewer and sanitary sewer maintenance, sign maintenance and parking lot maintenance (8 lots) . OBJECT DESCRIPTION: Description of lines items: Salaries: Director (20%) , Public Works Supervisor, 1 Lead Person, 6 Maintenance Workers. Salaries - Temp: Temporary seasonal employees - (1-summer, 1-winter) . Supplies: Striping $3,500, Signs $1,500, Computer upgrades $1,800, and software for street, shop and parks operations $1,000, and various supplies. Materials: Includes $5,000 for dust coating, $8,000 for salt, $14,000 for sand and gravel, and $5,000 for bituminous mix. Building Maintenance: Replacement of one side door $1,500, miscellaneous $1,000. Equipment Maintenance Vehicle maintenance. Pavement Preservation: Crack Sealing $15, 000, Seal Coating $50,000, Patching $15, 000, Sidewalk replacement $20, 000. Professional Services: Includes Paint Striping $8,000, Gopher State One Call $1,500, Building Expansion Analysis Study $5,500, Drug Testing $1,500, Street sweeping recycling $3,000, cleaning services $2,000, stump grinding $1,500, and $4,000 miscellaneous services. Utility Service: Utilities - includes street lights $113,600 ($49,000 SPUC) . Operating costs on Traffic control signal systems on County and State Highways. Replacement of street lights in Downtown area (SPUC) $5,000. Rentals: Equipment Rental $129,770. . ii A . 01 E. mw o 0 a Q O 0 P4 CO P4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O VD O O d' N ri O O O M 0 0 0 0 0 0 0 0 0 O O O 0 O Is UI N UI 01 O Ln Ls O N U) O O O1 OD O O Ul O O O H O U1 01 0 Ut UI L- N N lD El . . . . . . . . . . . . . . . . . Z. Ei r1 co UI H CO t` 01 d' 1D ri d' N O N d' 0 co M 01 LO M 01 VP l0 co co rt r1 ri ri M N N M N N O N ri ri N 0 N E W N P H H H U1 aD as K4 03 a a D1 Q N lD ri N N 01 O O O L` a) N O 01 U1 O M O N 0 0 0 01 O CO Ul LI) O N O O O 01 ✓i GO 'd' 01 U) OD H O1 ar d' U1 01 01 O OD Ls 01 VD a) M V' l0 in L- l0 l0 N d' Ul on l0 01 Ul m Ul O N L- ri N OD 01 Ul N Ul N . . . . . . . . . . . . . . . . . . . . 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N N N) O - l-N- 1 N- N CO V V ' N N C) O (0 O Cr) r' C') O O N N N N N N Cr) M M M M M M M V O _ U V d' V' V •1' V' v- rt ‘4- V' V' •I Tr •- V' ,a- R Cr 'Cr a) 0 CITY OF SHAKOPEE 1998 GENERAL FUND BUDGET - DIVISION: SHOP ACTIVITY: The City Mechanic does the technical repair of all City equipment includin5 staff cars, street and park vehicles and equipment, squad cars and SPUC vehicles and equipment. The mechanic repairs the equipment and bills the parts and labor to the respective departments. OBJECT DESCRIPTION: Description of lines items: Salaries: 1 Mechanic, 1 Assistant Mechanic, and 1 temporary employee from School Employment Program. Supplies: Computer software $1,000 for equipment maintenance and parts inventory, tools, various shop supplies. Capital Expenditures: New metal bond saw $4, 500. u it II • II II cri E-1 n O 0 a q O f: co a 000000, 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) O U) 01 M t0 O O CO O O O O O U) O U) O O M CO O N a) N N U) op N U) U1 O O cr N N M un U) t0 H . . . . . . . . . . . . . . . . . . Z H OD N M M U1 O1 N H N 0 M 10 ri H M W d' U1 W U) t0 O1 H N N Z 41 H CD H IX 01 4w a x w a H N N 0 10 01 U) 10 0 10 U) 0 M M 0 0 0 0 U) 0 0 U) 0 0 H op N N OD M 1.0 N. 01 t0 Ul rl d' U) rl M M t0 co N N N M t0 tO N U) ri M cr rl Q CO r1 H N cr N 0 M 01 d' U) 1 N N cl. 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O O F- J U N a) C) U C W o a) a N c h t a) a) E a w E N C E) �II U) E N v1 a1 Q a Eca` o aa)) 'a a_1 > > c a) o a Co co a) (a > m° W U a) ° O a) 1— O- O cr 2 c 0) 0 71.— (o O I— a.) 0 0 a_ TioC 0mw0 � = Uo 0 I - o e- N O N O o 0 0 0 0 0 0 co O Q 0 0 e- N N M Co is N e- M # e- M (0 0) co Co U) N .00 i(d CITY OF SHAKOPEE 1998 GENERAL FUND BUDGET DIVISION: PARK MAINTENANCE ACTIVITY: The care and maintenance of 12 developed parks (154 acres) and shelter buildings. The Park department also maintains the ice and hockey rinks during the winter. Murphy's Landing City maintenance is under the Parks Division. The total acreage of the park system for maintenance is 407 acres. OBJECT DESCRIPTION: Description of lines items: Salaries: Director (10%) , 1 Lead Person, 3 Maintenance Workers. Salaries - Temp: Temporary employees - (5 summer, 1 winter) . Supplies: Trees $5,000, flower planting $3,000, Murphy's Landing $1,000, playground equipment replacement $500, hockey rink replacement $800, miscellaneous $3,700. Materials: Sod $500, ballfield aggregate $3,000, fertilizer $500, weed killer $500, and miscellaneous $1,000. Building Maintenance: Painting of buildings $1,000, Holmes Park Building repairs $3,500, miscellaneous $3,500. Equipment Maintenance: Vehicle maintenance. Pavement Preservation: Trail Maintenance $5,000, Parking Lot $5,000. Professional Services: Includes satellites for ball fields $3,000, service work for Murphy's Landing $2,000, tree trimming disposal $1,000, miscellaneous $4,000, contract cleaning of Community Youth Building $3,000, and rekeying locks $1,000. Utility Service: Gas, electric, telephone for park buildings. Also Murphy's Landing utility service per agreement. Rentals: Equipment Rental $35,620, and one month rental of bucket truck $1,700 (tree trimming) . / 7 . 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ID a•c m a w m tO N C+u a C ~ T ' w ` � ` � ~ aOaUIock o2maaaDc.) xo0 H NO N O OU) NOONO 00000_ ro 0 y 0 0 r- N N M 0 NN N C•) v � N U) CO CO M ik N N N N N N CO M C') M C% C') V' V' U) co U V' V' V• V' V' V• V' V• V- V- V' V- V' V' V' V' V' V• V• V• V• V' V' V• a) iff0 1 1 11 • fl �L 1-) L L 1 L i [, n•' -{ 1 D . 4J I O . U 1 a r . U 1 August 7, 1997 To: Jeff Henderson, Mayor 129 S. Holmes St., Shakopee,MN 55379 1;,74(1 From; Don McNeil, Chairperson Cable Access Corporation 11 ys--kyr Chairperson, Cable Access Advisory Commission Mayor Henderson: Please accept for the total City Council's consideration the following statement regarding your proposed"rescinding"of my appointment. There has to be a process fbr this action to be considered valid. The grievance has to be heard by the Shakopee Community Access Advisory Commission and then the Shakopee Cable Access Corporation. I'm sure you can appreciate the value of due process since your campaign revolved Around open communication. The corporation by-laws, as amended,also support this process. The overview of our communication which you presented to the City Council was not totally accurate. The efforts that you made to meet with me gave rile no indication as to the purpose of the requested meeting, I was simply issued a mandatory du ective by Mr. McNeill to attend. Ts this how you routinely schedule your meetings with staff and commissioners?: Both requests also came rapidly on the heels of my overhearing the public broadcast of a private conversation between Councilman Sweeney,Councilman Zorn and Mark McNeill in which they were plotting how to"blind side" me at the cable mooting scheduled for that evening. Shortly after having viewed this conversation,I received a call from Councilman Zo211 thanking me for support in an effbrt of his and acting surprised and unknowledgeable about the upcoming meeting which 1 knew he was planning to attend. Based on these thcts, I feel I had every reason to be apprehensive about meeting with anyone representing the City at that point. I feel that these activities were not representative of toast building or problem solving but rather were underhanded and devious on the part of Mr. Sweeney,Mr. Zorn and Mr. McNeil. I have to believe that}jou were knowledgeable and were condoning these methods of problem resolution. I would have been more than happy to meet with you upon your first request had you shared with me the information that you later gave me In your response letter. Upon receipt of this response letter I Indicated to you in writing my desire and willingness to meet and discuss with you the Issues that you made reference to I believe your hands were far from tied in dealing with this situation. My understanding is that there is a process for airing a grievance which I have as en option. You initiated a public charge of"non perfbrmance" against me. I feel this charge has no merit and is discriminatory. I have brought many vital issues forward during my tenure. Mr Sweeney has served on the City Council for a number of terms, The financial concerns and TRS non- compliance was not new issue. These problems had been escalating since 1988. Where was Mr. Sweeney then? Early in my tenure I ran across Mr. Sweeney working out in his yard and stopped to visit with him. I brought up my concerns about the vague account`,ing methods and _ J _ _ __ _ .. i.� 1 v . . .. lack of accountability for public funds. At this time Mr. Sweeney began taking an active interest in the Commission/Board which resulted in the liaison position which he now holds although never making public reports regarding sctivitics/conccrns of the Commission. His only"report" after months of service was that ono of my non-performance. How irdnic!II My disagreements with the Studio Coordinator have tbcused mainly on programming and conflict of interest issues regarding private business versus public domain. As a result, programming schedules are now appearing in the Shakopee Valley News. We are now taping the local school board meetings on a regular basis and I have been working diligently on developing better communication with the school district. (I might add that I recently had a conversation with an official from the school district who happens to be a former city council member who stated that the district had given up on trying to work with Cable Access since it was so obviously a private business run from a public fhcllity). There is more diversity in the programming schedule....more than just Shakopee High School Videos which were the predominant program theme at the beginning of my tenure, and the studio is now open on Saturday mornings to Accommodate the public....And all of this constitutes, in your opinion,non-performance. You servo eS an elected official....I do nut. There is a procedure that is not tiling followed;either through lack of knowledge or by choice to ignore thinking the accused might not know any better. I look forward to your comments. Sincere /(jer___ Don McNeil Chairperson,Cable Access Corporation/Cable Access Advisory Commission C `:" � C marcs•ai -e-+-n-C4:--s-� VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit# 112 Serial # 1 GTGC34K5JE530360 Dept. Park Year 1988 Make Chevrolet Model 3500 2 x 4 Vehicle Description 1988 Chevrolet 1-Ton Pickup Special Eqpt/Attachments Primary Use Transportation (Spraying TRK, Towing Trailors) Current Mileage 65,000 Hours: Last year Miles 60,000 Hours: Avg. Annual Miles 6,500 Hours: Purchase Price $9,930 (includes special equip.) Est. Replacement (includes special equip.) Cost Estimated Avg. Life 10 Years ANALYSIS OF UNIT YEAR Annual Operating Costs 406.12 Cumulative Operating Costs 4061.21 Annual CPM or CPH Life to Date CPM or CPH Avg. CPM/CPH for Vehicle Class 0.0624 % Downtime -Annually %Downtime - Cumulative _ %Downtime by Class Body, mechanics and/or chassis condition comments: Body Fair to Good Condition. This has been a very good truck mechanicaly. Engine was replaced under warranty at about 30,000 miles. Low cost vehicle. Engine & drive train in good shape. Propane fuel. Prepared by: Gene Jeurissen Reviewed by: evalform VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit# 110 Serial # 1 GTGK34K7JE533277 Dept. Street Year 1988 Make GMC Model 3500 4 x 4 Vehicle Description 1988 GMC 1-Ton Pickup Special Eqpt/Attachments 8 1/2 Ft. Plow& Hitch Primary Use Transportation, Plowing Parking Lots, Etc. Current Mileage 75,000 Hours: Last year Miles 68,000 Hours: Avg. Annual Miles 7,500 Hours: Purchase Price $13,734 (includes special equip.) Est. Replacement (includes special equip.) Cost Estimated Avg. Life 10 Years ANALYSIS OF UNIT YEAR Annual Operating Costs 820.89 Cumulative Operating Costs 8208.94 Annual CPM or CPH Life to Date CPM or CPH Avg. CPM/CPH for Vehicle Class 0.1094 % Downtime -Annually %Downtime - Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: Body - Poor to Fair Condition. Engine - Good Condition. Trans & Drive Line - Fair to Good Condition. #110 has been a good truck but has had alot of heavy use. Propane fuel. Prepared by: Gene Jeurissen Reviewed by: evalform VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit# 9520 Serial # 76-12625 Dept. Fire Year 1976 Make Hendrickson Model 1871-C Vehicle Description Fire Truck Special Eqpt/Attachments Pumper Primary Use Current Mileage 32,091 Hours: Last year Miles Hours: Avg. Annual Miles Hours: Purchase Price (includes special equip.) Est. Replacement (includes special equip.) Cost Estimated Avg. Life ANALYSIS OF UNIT YEAR Annual Operating Costs Cumulative Operating Costs Annual CPM or CPH Life to Date CPM or CPH Avg. CPM/CPH for Vehicle Class • % Downtime -Annually • %Downtime - Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: Charging system needs work. Volt guage is stuck on high side. Body - rust holes in body & in compartments, etc. Poor Shape. Engine - sound & runs good mechanically, but major oil leak, also loud. Trans - shifts o.k. but major oil leaks, driveline has some play. Steering - play in gear & linkage. Brakes - old wedge brakes. Prepared by: Gene Jeurissen Reviewed by: evalform VEHICLE EVALUATION FORM Public Works Department - Equipment Maintenance Section Unit# 9590 Serial # CE535J157059 Dept. Fire Year 1968 Make Chevrolet Model C Series Vehicle Description Fire Truck Special Eqpt/Attachments Air Compressor Primary Use Fill Air Tanks Current Mileage 15,172 Hours: Last year Miles Hours: Avg. Annual Miles Hours: Purchase Price (includes special equip.) Est. Replacement (includes special equip.) Cost Estimated Avg. Life ANALYSIS OF UNIT YEAR Annual Operating Costs Cumulative Operating Costs Annual CPM or CPH Life to Date CPM or CPH Avg. CPM/CPH for Vehicle Class % Downtime -Annually %Downtime - Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: Body -fair condition, a little rust. Engine - has some knocking noises. Internal major repairs - is under powered for what it's pulling. Driveline - good condition - manual with 2-speed diff. Truck is overloaded. Front end needs king pins, etc. Seat needs replacement. Prepared by: Gene Jeurissen Reviewed by: evalform