HomeMy WebLinkAbout04/28/1997 - REVISED
TENTATIVE AGENDA
SPECIAL SESSION SHAKOPEE, MINNESOTA APRIL 28, 1997
LOCATION: 129 Holmes Street South
ECONOMIC DEVELOPMENT AUTHORITY
President R. O. Sweeney presiding
}
1. Roll Call at 4:00 P.M.
2. Accept Special Call
3. Demolition of Blocks 3 & 4 - discussion of proceeding with backfill alternative
4. Other Business
5. Adjourn
CITY COUNCIL
Mayor Jeff Henderson presiding
1. Roll Call following the EDA meeting at 4:00 P.M.
2. Accept Special Call
3. Discussion Items:
a. Blocks 3 & 4 Backfill Action
b. Library Facilities
c. Tennis Courts
4. Other business:
5. Adjourn
.1111
SHAKOPEE
April 23, 1997
Shakopee City Council
Shakopee EDA
129 Holmes Street South
Shakopee, MN 55379
Dear Councilmembers and EDA Commissioners:
Mayor Henderson has notified me, Judith S. Cox, City Clerk of the City of
Shakopee, that a special session of the City Council will be held on Monday, April 28,
1997 at 4:00 P.M. for the purpose of: 1) determining whether to call for a public hearing
for May 28 or 29 to consider modifications to the City's TIF Plan, 2) recessing for an
executive session to discuss matters permitted under attorney-client privilege, and 3) any
other business which may come before the City Council.
Mr. Mark McNeill, Executive Director, Shakopee EDA, has notified me, Judith S.
Cox, Secretary of the Shakopee EDA, that a special session of the EDA will be held on
Monday, April 28, 1997 at 4:00 P.M. for the purpose of discussing the backfill alternative
for the demolition of Blocks 3 & 4 and any other business which may come before the
EDA.
Sincerely,
2,(AoLa-L fl/L
Judith S. Cox
(}akopee City Clerk
Secretary, EDA
COMMUNITY PRIDE SINCE 1857
129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 • FAX 612-445-6718
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill. City Administrator
SUBJECT: Background Information- Special.Meeting -April 28th
DATE: April 24, 1997
You earlier received an agenda for a special meeting to be held Monday, April 28th.
The main reason for convening at that time is to have the EDA make a decision on whether to
backfill Blocks 3 &4 site. As long as we are meeting,there are a couple of other issues which 1
had originally scheduled for your consideration.
1. Modification of TIF Plan - (DELETED) - at the time that the agenda was put out, there
was a concern by staff that a new law change which may take effect June 1 would impact
the City's ability to use tax increment for park and recreation purposes. Late Wednesday,
April 23rd, Gregg Voxland and I met with Steve Bubol to review the existing tax
increment plan.
After reviewing the plan, it does not appear that any action will need to be taken at this
time, as existing plan covers all the contingencies. There is a chance, however, that if a
version of the House Bill on tax increment is adopted by the full Legislature, an action
would need to be taken by the Council at the May 20th meeting. The Council may need
to pass a motion approving"as final"the existing TIF plan.
We will not know whether this action will be needed until late in the legislative session.
2. Attorney Client Privilege- (DELETED)-New information recently received from the
contracted City Attorney,make it evident that there is no need to discuss settlement on
the current suit with Ryan Contracting;we will go to trial April 30th.
3. Follow up on EDA action - (NEW) -If a decision of the EDA is to do anything other
than backfill, Council should concur on that action.
4. Discussion of library facilities - Councilor Dubois has asked me to investigate the
possibility of acquiring the former Park Nicollet Medical Clinic building, located at the
northwest quadrant of 10th and Marschall Road. We have some general ideas as to what
might be needed as far as purchase price on that. Part of the funding source for that could
be proceeds from the excess fire station site land sale.
I've asked County Library Director Janet Williams to give us information regarding any
change in location of the facility. It is unlikely that that information, and information on
finding possibilities, will be available much earlier than the meeting on Monday.
5. Tennis Court Discussion - (NEW) - Councilor Link has been meeting with
representatives of the School District to discuss tennis court expansion for the City. He
has asked for an opportunity to discuss this in a workshop setting.
4Ak-
Mark McNeill
City Administrator
MM:tw
(h:\marklspecial.doc]
CITY OF SHAKOPEE 3
Memorandum
TO: EDA
FROM: Mark McNeill,Executive Director
SUBJECT: Update -Blocks 3 & 4
DATE: April 24, 1997
As you consider the Blocks 3 & 4 backfill question,I know one of the concerns will be how long
the property would stand empty.
We had hoped to have a development agreement for you to consider at the May 6th EDA
meeting. An initial draft has been negotiated, but a final version should wait to be considered
until a master tenant is committed. According to the Scott County LIRA,they have narrowed ten
prospects down to one, and they are negotiating with that company seriously. however,the
numbers have not been finalized, and it is unlikely that this will be completed in time to have a
development agreement for EDA to consider on May 6th.
The sequence of events should be to establish the master tenant first, finalize construction
numbers, and incorporate those into a development agreement. Construction numbers are being
worked on by Dunbar Development.
Frank Dunbar has requested that the EDA not backfill, as that will add excavation costs to his
numbers, which are already very tight. At this point, it is safe to say that the desired mid-May
transfer will not take place,but Dunbar does feel that a June construction start(probably late
June) is still possible.
I remind you that we will have to call for a public hearing on the transfer of land not more than
20 days prior to the transfer actually taking place.
For your information.
14i2& °
Mark McNeill
City Administrator
MM:tw
CC: Paul Snook
CITY OF SHAKOPEE
Memorandum
TO: Economic Development Authority/Mayor and City Council
FROM: Paul Snook,Economic Development Coordinator
SUBJECT: Backfill of Blocks 3 &4 site
DATE: April 24, 1997
Introduction:
Dunbar Development, the developer for the Blocks 3 & 4 project, is requesting the
demolition site be left open without backfill. Dulas Excavating is scheduled to backfill
the week of April 28-May 2. A filled site would add excavation cost to the new
development. The EDA and City Council are asked to consider whether to delete the
backfill alternate of the demolition contract for Blocks 3 & 4.
Background:
At the March 12 EDA and City Council meetings, both bodies passed Resolutions 97-5
and 4635, respectively, directing the EDA and the City of Shakopee to enter into contract
with Dulas Excavating, Inc. in the amount of$139,958 for the demolition of Blocks
3 & 4 according to approved plans and specifications. The plans, specs, and contract
include a provision for backfilling the site. The itemized cost of the backfilling is
$12,400.
TKDA, the contractor coordinating the demolition, recommended the backfill as a cost
savings, in case there was a delay in the new mixed-use development. Please refer to the
attached memo, dated March 12, 1997.
Discussion:
This issue revolves around when construction for the new mixed-use development is to
begin. Dunbar Development estimates a late June start. The progress of the new project
depends upon the following items occurring in sequence:
1.) The securing of a master tenant. Dunbar is currently in serious negotiations
with a prospective master tenant.
2.)Arriving at final construction numbers. Dunbar is currently working on.
34filmmo.doc
3.)A development agreement for consideration by the EDA and City Council. An initial
draft has been produced,with a final version dependent upon securing a master
tenant.
4.)Transfer of land from the EDA to Scott County HRA.
Budget Impact:
Dulas Excavating has indicated the city would receive a $10,000.00 credit on the backfill
if it were to be deleted from the demolition contract. (See attached letter).
Alternatives:
1. Direct staff to delete the backfill alternate of the demolition contract for Blocks 3 &4.
2. Do not direct staff to delete the backfill alternate of the demolition contract for
Blocks 3 & 4.
delP,
Paul Snook
Economic Development Coordinator
34filmmo.doc
U4'4Y, 127( OO.JQ rkun VULN] en4NVHi1Na 1N. TO 16124456718 •
P.02 _
Box 207 DULAS
Highway 109 East , Phone:507-553-3938
Wells, Minnesota 56097 EXCAVATING INC. FAX:507-553-6272
•
April 24, 1997
City of Shakopee
Attn:Paul Snook
129 Holmes St. South
Shakopee,MN 55379
RE: Deduct of Demolition Project of Blocks 3&4
Dear Paul Snook:
This is to confirm in writing as per our conversation today on the phone. The deduct
•
amount on the above project for not filling the basements in with fill is$ 10,000.00.
As 1 expressed to you on the phone, we will need an answer very soon on you decision of
what you plan to do. We will soon be to that stage of the project.
If you have any questions,please call.
Sincerely, Le
9-IA*"
Jerry Dulas
•
• Land Clearing • Etoavaling • Demolition • Sewer&Water • Site Preparation
• Agri lime • Black Dirt&HU • Crushed Rock • Sand&Gravel
TOTAL P.02
CITY OF SHAKOPEE
Memorandum
TO: Economic Development Authority/City Council -
FROM: Paul Snook,Economic Development Coordinator --
SUBJECT: Resolutions accepting bids on the demolition of Blocks 3 &4
DATE: March 12, 1997
Introduction:
The Economic Development Authority and City Council are asked to adopt Resolution
97-5, and Resolution 4635, respectively, directing the EDA and the City Council to enter
into contract with Dulas Excavating of Wells, Minnesota for the demolition of Blocks 3
& 4 according to approved plans and specifications. In addition, the EDA and City
Council are asked to approve a contingency of 10% over and above the contract amount
for unforeseen additional cost items.
Background:
At the February 12, 1997 Regular Meeting,the Economic Development Authority passed
Resolution 97-1, approving plans and specifications and ordering advertisement for bids
for the demolition of Blocks 3 & 4. Eleven bids were received on March 4, 1997. TKDA,
the firm retained to draw plans and specifications for the demolition, has recommended
the retention of Dulas Excavating, Inc. as the demolition contractor. Dulas' bid was for
$127,558.00.
TKDA also recommends that the alternate bid of$12,400.00 for backfill be accepted in
case there is a delay in the project. Backfilling the site is most cost effective during debris
removal in that trucks returning to the site can be used to back-haul fill material. Backfill
at a later time would be an added cost. Furthermore, if the alternate bid for backfill is
deleted later, there is the possibility of the contractor crediting/refunding to the city only
part(estimate: 50%) of this cost.
Budget Impact:
The eleven bid figures were very favorable for the city since the original demolition
estimate from TKDA was $550,000, which included costs for asbestos abatement and
removal. Should environmental problems (abandoned underground fuel storage tanks,
uncapped wells, etc.) be discovered during excavation, remediation costs would need to
be covered either as change orders with the demolition contractor, or as quotes to be
taken for a separate contractor to handle.
34bidmmo.doc
Recommendation:
The Economic Development Authority and City Council adopt Resolution 97-5; and
Resolution 4635, respectively, directing the EDA and the City of Shakopee to enter into
contract with Dulas Excavating, Inc. in the amount of$139,958.00 for the demolition of
Blocks 3 & 4 according to approved plans and specifications. In addition, it is
recommended that the EDA and City Council approve a contingency of 10%
($13,995.00)over and above the contract amount for unforeseen additional cost items.
Recommended Action:
EDA:
1. Offer Resolution No. 97-5,A Resolution Accepting Bids on the Demolition in
Blocks 3 and 4, and move its adoption.
2. Authorize contingency of 10%($13,995.00)over and above the contract amount
for unforeseen additional cost items.
CITY COUNCIL:
1. Offer Resolution No. 4635,A Resolution Accepting Bids on the Demolition in
Blocks 3 and 4., and move its adoption.
2. Authorize contingency of 10%($13,995.00) over and above the contract amount
for unforeseen additional cost items.
011"4"40
Paul Snook
Economic Development Coordinator
34bidmmo.doc
• RESOLUTION NO. 97-5
A Resolution Accepting Bids On
The Demolition
In Blocks 3 and 4
WHEREAS, pursuant to an advertisement for bids for the
demolition of buildings within Blocks 3 and 4, bids were received,
opened and tabulated according to law, and the following bids were
received complying with the advertisement:
BASE BID ALTERNATE #1
Dulas Excavating, Inc. $127, 558 .00 $12,400 . 00
Max Steininger, Inc $144, 900 . 00 $ 7, 500 . 00
Kevitt Excavating, Inc. $148, 053 . 00 $19, 800 . 00
Hoist Excavating, Inc. $165, 000 . 00 $24, 000 . 00
Schreiner' s Trucking, Inc. $186, 700 . 00 $ 8, 500 . 00
Carl Bolander & Sons Co. $198, 167. 00 $24, 618 . 00
Lloyd' s Const. Serv. , Inc. $211, 840 . 00 $38, 000 . 00
Veit & Company, Inc. $213, 069 .00 $15, 712 . 00
DKH Excavating, Inc. $223, 148 .00 $58, 500 . 00
lAiickenhauser Excavating, Inc. $228, 800 . 00 $14, 000 . 00
Landwehr Construction, Inc. $258, 000 .00 $29, 000 . 00
AND WHEREAS, it appears that Dulas Excavating, Inc. , P. O. Box
207, Wells, MN 56097, is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT
AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS:
1. That the appropriate Economic Development Authority
officials are hereby authorized and directed to enter into a
contract with Dulas Excavating, Inc. , in the name of the Shakopee
EDA for the demolition in Blocks 3 and 4 according to the plans and
specifications therefore approved by the Economic Development
Authority and on file in the office of the City Clerk.
2 . The City Clerk is hereby authorized and directed to
return forthwith to all bidders the deposits made with their bids,
except the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
Adopted in session of the Economic
Development Authority for the City of Shakopee, Minnesota, held
this day of , 1997.
President
ATTEST:
Secretary
[RES-EDA]
RESOLUTION NO. 4635
A Resolution Accepting Bids On
The Demolition
In Blocks 3 and 4
WHEREAS, pursuant to an advertisement for bids for the
demolition of buildings within Blocks 3 and 4, bids were received,
opened and tabulated according to law, and the following bids were
received complying with the advertisement:
BASE BID ALTERNT TE #1
Dulas Excavating, Inc. $127, 558 .00 $12, 400 . 00
Max Steininger, Inc $144, 900 . 00 $ 7, 500 . 00
Kevitt Excavating, Inc. $148, 053 . 00 $19, 800 . 00
Hoist Excavating, Inc. $165, 000 . 00 $24, 000 . 00
Schreiner' s Trucking, Inc. $186, 700 . 00 $ 8, 500 . 00
Carl Bolander & Sons Co. $198, 167 .00 $24, 618 . 00
Lloyd' s Const . Serv. , Inc. $211, 840 . 00 $38, 000 .00
Veit & Company, Inc. $213, 069. 00 $15, 712 . 00
DKH Excavating, Inc. $223, 148 . 00 $58, 500 . 00
Wickenhauser Excavating, Inc. $228, 800 .00 $14, 000 . 00
Landwehr Construction, Inc. $258, 000 .00 $29, 000 . 00
AND WHEREAS, it appears that Dulas Excavating, Inc. , P. 0. Box
207, Wells, MN 56097, is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, AS FOLLOWS:
1. The appropriate ' y officials a - ereby author' and
directed to enter into - contract with las Excavatin_ , Inc. , in
the name of the City - Shakopee for - e demolition ' Blocks 3 and
4 according to th= plans and spe ications the - ore approved by
the City Counc' and on file the office o he City Clerk.
2 . he City Cle is hereby horized and directed to
return -orthwith to bidders the •eposits made with their bids,
excep the deposits of the succ- =sful bidder and the next lowest
bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
, 1997 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
(RES-EDA]
Vag VV../J I .VG/✓JJ
•
TKDA TOLTZ.KING. INCORPORATED
.ANDERSON
AND ASSOCIATES.IN
ENGINEERS•ARCHITECTS•PLANNERS 1500PIPER JAFFRAYPLAZA
444 CEDAR STREET
SAINT PAUL.MINNESOTA 55101-2140
P140NE:812/292.<400 FA%:612/292.0083
March 13, 1997
Mr.Paul Snook
City of Shakopee
129 Holmes Street South
Shakopee,Minnesota 55379
Re: Demolition of Blocks 3 and 4.
Commission No. 11244
Dear Mr. Snook:
Bids were received for the above referenced project on March 4, 1997. Eleven bids were
received and a bid tabulation is attached to this letter. The low bidder on this project is Dulas
Excavating Inc.with a bid of$127,558 for the base bid and$12,400 for the alternate bid. Dulas
remains the low bidder regardless of the selection of the alternate bid. We have talked with
representatives of Dulas as well as with references they have furnished and it is our
recommendation the Dulas Excavating be awarded this contract. We also recommend the
acceptance of the Alternate Bid. If backfilling of the excavations is not required,a credit for the
alternate can be negotiated at a later date.
V• \tru\\yours,
William E. Deitner P.E.
Project Manager
Attachment
•
An Equal Opportunity Employer
TIcy DA TOLTZ,KIND, ,ANDERSON
AND ASSOCIATES.ES.INCORPORATED
ENGINEERS•ARCHITECTS•PLANNERS 1500 PIPER JA/TRAY PLAZA
444 CEDAR STREET
SAINT PAUL.MINNESQTA 55101.2140
PHONE:612J292.4400 FAX.6121292.0053
BID TAB SHEET
BLOCKS 3 & 4 DEMOLITION
CITY OF SHAKOPEE, MINNESOTA
TKDA Commission No. 11244
Bid Opening March 4, 1997
Illti 4iS.0174rt�f S45711;%����h4C'L:, �k�,fMyyq,+�m f1�1 iifi:r rar n 6'4
1 Carl Bolander& 5% 198,167 24,618 222,785
Sons Co.
2 DKH,Inc. 5% 222,148 58,500 280,648
3 Dulas Excavating, 5% 127,558 • 12,400 139,958
Inc.
4 Hoist Excavating 5% 165,000 24,000 189,000
Inc.
5 Kevitt Excavating, 5% 148,053 19,800 167,853
Inc.
6 Landwehr Const. 5% 258,000 29,000 287,000
Inc.
7 Lloyds Constr. Cashier's Check r 211,840 38,000 271.024
Services,Inc.
8 Schreiner Trucking 5% 186,700 8,500 195,200
9 Max Steininger,Inc. 5% 144,900 7,500 152,400
10 VEIT &Company, 5% 213,069 15,712 228,781
Inc.
11 Wickenhauser 5% 228,800 14,000 242,800
Excavating,Inc.
1
An Equal Opportunity Employer
TOTAL P.03
. 1-3,
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Library Information
DATE: April 28, 1997
Attached is information which was received from Janet Williams regarding library operation.
This is in reference to an item on the agenda this afternoon.
I was also advised by Gregg Voxland that the City Attorney got back to him regarding for what
purpose proceeds from the fire station excess property could be used. You will recall that we are
using a bond sale to reimburse the proceeds of the CIF,which have funded the original purchase.
There are two options that we have:
1. Reduce the size of the bond sale from $3.4 million. (This decision would have to be
made tonight, and would lock us in to getting that anticipated amount from the proceeds).
2. Apply it towards items for which we would otherwise sell bonds. This year,we are
anticipating a bond sale to fund the construction of Maras Street, and Vierling Drive.
Other possible alternatives would be to buy a new fire truck, or other fire equipment, or
apply it towards the construction or remodeling of the library. However,that would also
necessitate a bond sale,which, as I look at it,would require a referendum to be approved
by voters for anything in excess of what couldn't be funded from the fire station proceeds
or in-house cash.
\i‘A.Q_ AAlvitibiti
Mark McNeill
City Administrator
MM:tw
APR-25-97 FRI 11 :49 AM SCOTTNassimmig 4968583 P. 02
• SCOTT COUNTY
LIBRARY SYSTEM
COURTHOUSE
428 HOLMES STREET SOUTH
SHAKOPEE,MN 55379-1395
(612)496-8330 Fax:(612)496-8583
JANETWILLIAMS Internet Janet @a Scott.lib.mn-us
LIBRARY
DIRECTOR
DIRECTOR
DATE: April 25, 1997
TO: Mark McNiell,
Shakopee City Administrator
FROM: Janet Williams, Director
RE: Shakopee Library
I am writing in response to your recent inquiry of the operation of the Shakopee
Library and the feasibility of or just how a city goes about operating a city library.
First, let me provide some history.
In 1969 when the Scott County Library System was established, the city of
Shakopee chose to operate a city library under the county's auspices. Per the
contract between the two entities, the city provides the building, maintains the
building and pays the utilities. The county provides the staff, library materials
and furnishes the building. in 1969 the city rented space in the current library at
235 S. Lewis Street to the county for their administrative office. The office
remained there until 1978, when it moved to the Goodspeed House by the
courthouse. Later the office moved to the courthouse square, where it is currently
housed. While the administrative office was located at the library, the Shakopee
Library was considered a Headquarters branch. With that designation it served as
a back-up for the other six branch libraries in the county. When the administrative
office moved, Shakopee was designated as a branch library but remained the main
reference center.
In 1978, the building was tripled in size with substantial dollars being expended by
the county to furnish the building. The city raised funds for the expansion without
tax payer dollars. In 1994 the city and the county expended dollars to update the
library. The city painted, wallpapered, installed new carpeting and improved the
parking lot. The county replaced furnishings, added computers and library
materials. The library is currently open 57 hours per week, seven days per week
and averages 200 people through the doors daily. From the county's perspective,
the size and location of the library meets current needs and is ADA compliant.
Upgrades or changes would not be anticipated until sometime around 2005.
An Equal Opportunity/Affirmative Action Employer
APR-25-97 FRI 11 :"@ AM SCOTT
R 49685$3 P. 03
yed more
During the past 28 years of library service the city �eference
service than any of the other cities in the county because they had the
materials, a larger general collection and more hours.
The operation of city and county libraries Is defined in Minnesota Statutes Chapter
134. To operate an independent city library the city of Shakopee would have to
appoint a city library board who would then be responsible for developing the
policies of the city library. Staff would be city employees and would need to be
hired by the city. (Annual salaries for the staff at the Shakopee Library are
$63,844 plus benefits.) The city would issue their own library cards, purchase
their own library materials and process
�the circulation system.em, and 're. or Ag�eements would
ntract for a
computer to operate a catalog
have to be worked out for participation with other libraries for reciprocal borrowing
(the ability to use other libraries) and interlibrary loan. An independent city library
is not eligible for State of Federal funds and must be a member of a region to
receive such dollars. Because the Women's Correctional Facility is located within
the city limits, those residents are considered residents of the city so service
would need to be provided to them by the city. Currently this service is provided
by the county library system.
The 1996 per capita expenditure for library service on the county level was
511.35 or 2% of the total county budget. Any area that is not part of county
library participation would not be taxed by the county for that service. Total
taxing for the operation of a city library would rest with the city levy. It is not
unprecedented to have independent city libraries within the metropolitan area.
The counties of Anoka, Dakota and Washington each have at least one. However,
in each of those instances, the per capita expenditure by those cities to operate is
larger than the per capita expenditures for the counties to operate them. Certainly
an advantage would be that the city would have local control over the operation of
their library.
If more information is desired, please contact me.
JW/dlk
cc: Ery Deering, President, Scott County Library Board
Barb Hegfors, Shakopee Librarian, Scott County Library System
April 28,1997
TO: Mayor Henderson
Councilors Link,Zorn and Sweeney
FROM: Councilor DuBois
The intent of this memorandum is to help put some of my ideas in writing as to my
proposal regarding the old Park Nicollet building as a future city library. This property
has been sitting vacant for some time. The current list price is $600,000 and has been for
some time. I feel the market has been sufficiently tested and in view of that, I feel the city
could purchase at an attractive price.
I have spoken with the marketing agent for Fraunshuh Properties, Joe Sullivan, about the
possibility of the Seller taking a lower offer with the incentive of a capital gains tax credit
and he indicated that was a strong possibility.
Some of the data on the property is as follows:
Land size: 3 acres �Sr20
Main Floor Stler_.: L � /Or
Lower Level: approx.
Detached bldg.(old Pharmacy)40008F
//90
I also discussed with Joe Sullivan the Brokerage fee that would customarily be paid to the
selling Broker be put in a newly created "Shakopee Library Endowment Fund", thereby
creating an ongoing library fund . Specifics would be decided later.
After speaking with several active community leaders and receiving an excellent response,
I feel this is an opportunity that the City Council should pursue.
I welcome your comments.
10th Avenue East
SALIENT!FACTS
PID Number: 27-907-0200
Size of Land Parcel: 121,532 Square Feet or 2.79 Acres
Building Size: Main Level 8,120 s.f.
Basement 3,225 s.f.
Main Level (detached) 1,190 s.f.
Total: 12,535 s.f.
Year Built: 1973
Parking: 62 Stalls
Construction: Masonry exterior walls, face Brick, Steel joists and
concrete floor over basement. Roof system contains
wood trusses with asphalt shingles.
Heating: Entire building is heated and air-conditioned.
Furnace and air-conditioning systems are located in
the basement.
Sale Price: $600,000
Leased Rate: Determined on a case by case basis:
Tax Market Value (1996): $622,300
Property Tax(1996): $37,922
Special Assessments: None
Zonin : R-3 Multi-Family Residential
Owner: Medivest Partnership
Prepared by Frauenshuh Companies
Mel Lebens
538 Fourth Ave West
Shakopee, MN 55379-1112
March 6, 1997
Mr Maurice H. Stans
211 South Orange Grove Blvd. #12
Pasedena, CA 91105
Dear Maury:
My sincere hope that this finds you in good health and fine
spirits, as you approach your eighty-ninth birthday. Please
accept my heartiest congratulations. -
Once we were neighbors; our dads were both musicians and
inseparable friends; you were the first valedictorian named
by Mr Sweeney in 1925, and I was the last in 1936; I wrote
your dear mother from the Alleutian Islands when your dad
passed away, and I still have the thank you letter you sent
back to me. You have been my idol all my life it seems, as
evidenced by the following paragraph that I wrote about you
just a few years ago:
"Through all the fabric of legend and history, mankind has
always revered the accomplishments of great men as a kind of
vicarious exemplification of its ' cherished ideals.
Shakopee will always be proud to relate itself to Mr Stans,
whose outstanding achievements present at once a legacy of
hopeful inspiration and challenge for its young people, as
well as a significant point of community pride for the
entire citizenry.
The poet Elizabeth Welch summed it up beautifully:
'and from this valley come
those who would climb mountain heights
and bring their honors home. ' " .
And perhaps because both friends and detractors know only
too well that I am a staunch supporter of yours, I have been
asked to write this letter to invite your participation in
up-grading STANS PARK on Fuller Street. Bert Notermann and
Cletus Link are co-chairing the drive to raise $120,000 to
construct eight new tennis courts along the lovely shade
trees that extend almost to our new Community Center on
Fuller Street. Your contact person would be:
Bert A. Notermann
812 East Co. Rd. 78
Shakopee, MN 55379
Tel. 612 .496 . 2929
Best personal regards,
ANDERSON JOHNSON
ASSOCIATES,
April 8, 1997
INC.
Landscape Architecture•Site Planning•Civil Engineering
Mr. R. Scott McQueen
Wold Architects&Engineers
6 West 5th Street
St. Paul,MN 55102
RE: Shakopee High School Tennis Court Construction
Shakopee,Minnesota •
AJA Comm.No. 97074
Dear Mr. McQueen:
Please find attached our Opinion of Probable Construction Cost analysis for the two tennis court schemes
attached hereto. The cost break-down for each option is preliminary due to the phase of design(Schematic
Design Phase)and the lack of accurate survey information:
OPTION NO. 1: FOUR(4)TENNIS COURTS
Mobilization/Staking $8,000.
Removals, including selective clearing,concrete walk
and related site features. $4,000.
Earthwork, including rough grading(cut&fill),
disposal of excess material(haul off site),soil
correction(import sand). $75,000.
Drainage, including catch basins,manholes,drain tile,
and connection to City storm sewer. $12,000.
Paving, including concrete maintenance strip,concrete
walks,tennis court paving and color coating $35,000.
Fencing, including tennis court perimeter fencing, gates,and
net posts. $24,000.
Landscaping, including sod restoration. $7,000.
SUBTOTAL: $165,000
Contingency(5%): $8,250
TOTAL SITE WORK(Option No. 1): $173,250
VALLEY SQUARE OFFICE CENTER • SUITE 200 • 7575 GOLDEN VALLEY ROAD • MINNEAPOLIS,MN 55427
PH(612)544-7129 • FAX(612)544-0531
Shakopee High School Tennis Court Construction
Shakopee, Minnesota
AJA Comm.No. 97074
Page 2
OPTION NO.2: EIGHT(8)TENNIS COURTS
Mobilization/Staking $10,000.
Removals, including selective clearing,concrete walk
and related site features. $6,000.
Earthwork, including rough grading(cut& fill),
disposal of excess/unsuitable material(haul off site), soil
correction(import sand)and pavement preparation. $150,000.
Drainage, including catch basins,manholes,drain tile,
and connection to City storm sewer. $15,000.
Paving, including concrete maintenance strip,concrete
walks,tennis court paving and color coating $70,000.
Fencing, including tennis court perimeter fencing,gates, and
net posts. $48,000.
Landscaping, including sod restoration. $12,000.
SUBTOTAL: $311,000
Contingency(5%): $15.550
TOTAL SITE WORK(Option No.2): $326,550
Please note,Options 1 &2 were based on subcutting approximately 5 feet of unsuitable(frost susceptible)
soil,removing it from the site and replacing it with clean sand. The 5 foot depth of subcut could be reduced
to a mmotthOrognhe wt b
movement iniof um thef 3 pavementfee ,however surface e duewner to frostmust heaving.ecize The
tcostatthersavings realiouldmoszed by this e reductionsome differential of 5 feet
to 3 feet would be approximately$30,000 and $60,000 for Option 1 and 2 respectively.
Shakopee High School Tennis Court Construction
Shakopee, Minnesota
AJA Comm.No. 97074
Page 3
This breakdown is based on a preliminary set of plans(Schematic Design Phase)and our review of recently
procured soil boring information. A current survey was not available at the time of this analysis. We wish
to emphasize that this Opinion of Probable Construction Cost is based on our understanding of the project
to date and may not be indicative of the upcoming bidding climate.
If you have questions or comments at any time,please don't hesitate to call.
Sincerely,
ANDERSON-JOHNSON ASSOCI TES,INC.
Daniel L.Johnson,P.E.
DLJ/cj
Attachments:
Schematic Site Plan
Soil Boring Logs
Typical Details of Construction
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ST. PAUL ACADEMY
ST. PAUL, MINNESOTA
PROJECT SIZE: 4 ACRES
PROJECT SCOPE: TENNIS COURTS/PARKING LOT/UTILITIES/LANDSCAPING
ANDERSON-JOHNSON ASSOCIATES,INC. 7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOUS,MINNESOTA 55427 (612)544-7129,FAX 544-0531
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ROSEVILLE AREA MIDDLE SCHOOL
ROSEVILLE, MINNESOTA
PROJECT SIZE: 8 ACRES
PROJECT SCOPE: TENNIS COURTS, UTILITIES, PARKING LOTS, LANDSCAPING
ANDERSON-JOHNSON ASSOCIATES,INC. 7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOLIS,MINNESOTA 55427 (612)544-7129,FAX 544-0531
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Size Reduction of 1997A GO Building Bonds
DATE: April 28, 1997
Introduction
Council action is needed to reduce the size of the building
bonds for 1997 .
Background
The building bonds being sold will finance the new fire
station project . Because the Council' s intent is to now
sell off 10 .25 acres and keep only 4 . 27 for the fire
station, bond counsel' s advice is to reduce the size of the
bond sale by the proportionate share of the cost of the
acres to be sold.
The other option is to put the difference toward another
bondable project but according to bond counsel, the option
above is much cleaner.
This resolution needs to be adopted at the April 28th
Council meeting in order to get an addendum out the bidders
on the bonds . The risk to the city of not resolving this
issue is the loss of tax exemption on the bonds .
Also, the cost of the whole parcel was $344 , 677 plus
assessments . The assessments have not been paid out of the
project fund but are being paid on a yearly basis by the
General Fund (starting in 1997) . Based on the budget for
the fire station, it appears that the intent was to pay the
assessments out of the project fund. Therefore, the
resoluton as drafted below includes the assessments .
Base Cost /w Assessments
Total 14 . 52 acres $344 , 677 $408, 903
10 . 25 acres only 243 , 307 288, 645
Action
Offer Resolution No. 4661 A Resolution Amending the of size
of the proposed $3 , 400, 000 General Obligation Building
Bonds, Series 1997A, and move its adoption.
Gregg Voxland
Finance Director
I:\finance\docs\gregg\97bonds
RESOLUTION NO. 4661
A RESOLUTION AMENDING THE SIZE OF THE $3 ,400, 000 GENERAL
OBLIGATION BUILDING BONDS SERIES 1997A
Whereas, the Shakopee City Council has set the sale of
$3 , 400, 000 G.O. Building Bonds series 1997A, and
Whereas, Shakopee City Council has now has the intent to
sell approximately 10 acres of the site purchased for the
site of the fire station to be financed by the bonds,
NOW THEREFORE BE IT RESOLVED by the City Council of the City
of Shakopee, that the size of the 1997A G.O. Building bonds
is hereby reduced from $3 , 400, 000 to $3 , 140, 000 .
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held the day of April,
1997 .
Mayor of the City of Shakopee
ATTEST: Approved as to form
City Clerk City Attorney
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: City Administrator Conference
DATE: April 24, 1997
One item on the May 6th agenda will be seeking your authorization to approve my attendance at
two conferences.
1. International City Management Association (ICMA) -The National Conference of this
will be in Vancouver, British Columbia September 14th- 17th. I can save some dollars
by making reservations now(I already have done part of this, contingent upon your
approval), and will be asking for your official approval at the May 6th meeting. If you
decide that I should not go, I will cancel.
2. Minnesota City Management Association(MCMA) - The State conference is in
Brainerd May 7th- 9th.
I've already reserved for this. After researching my employment agreement for the
National Conference, I discovered that I need to get prior approval for attendance at a
State Conference as well. As the Council meeting is only the night before I will be
leaving,that doesn't give you much time to respond. I apologize for that, but now know
what the employment agreement calls for. I will avoid putting you in a situation like this
in the future. NOTE: Bruce Loney may be attending his Public Works Director's
conference near Brainerd at the same time. If he does go, we would share a ride.
If any of you have a concern about me attending the State Conference,please advise as soon as
possible.
Al\L le_AILLO
Mark McNeill
City Administrator
MM:tw
i:lmark\conf doc]
Mel Lebens
538 Fourth Ave West
Shakopee, MN 55379-1112
March 6, 1997
Mr Maurice H. Stans
211 South Orange Grove Blvd. #12
Pasedena, CA 91105
Dear Maury:
My sincere hope that this finds you in good health and fine
spirits, as you approach your eighty-ninth birthday. Please
accept my heartiest congratulations.
Once we were neighbors; our dads were both musicians and
inseparable friends; you were the first valedictorian named
by Mr Sweeney in 1925, and I was the last in 1936; I wrote
your dear mother from the Alleutian Islands when your dad
passed away, and I still have the thank you letter you sent
back to me. You have been my idol all my life it seems, as
evidenced by the following paragraph that I wrote about you
just a few years ago:
"Through all the fabric of legend and history, mankind has
always revered the accomplishments of great men as a kind of
vicarious exemplification of its ' cherished ideals.
Shakopee will always be proud to relate itself to Mr Stans,
whose outstanding achievements present at once a legacy of
hopeful inspiration and challenge for its young people, as
well as a significant point of community pride for the
entire citizenry.
The poet Elizabeth Welch summed it up beautifully:
' and from this valley come
those who would climb mountain heights
and bring their honors home. ' " .
And perhaps because both friends and detractors know only
too well that I am a staunch supporter of yours, I have been
asked to write this letter to invite your participation in
up-grading STANS PARK on Fuller Street. Bert Notermann and
Cletus Link are co-chairing the drive to raise $120,000 to
construct eight new tennis courts along the lovely shade
trees that extend almost to our new Community Center on
Fuller Street. Your contact person would be:
Bert A. Notermann
812 East Co. Rd. 78
Shakopee, MN 55379
Tel. 612 .496.2929
Best personal regards,