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Home My WebLink About07/28/1998 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL CITY OF SHAKOPEE ADJ.REG.SESSION SHAKOPEE, MINNESOTA JULY 28, 1998 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 4:30 p.m. 2] Approval of Agenda 3] Dial-A-Ride Services 4] Other Business: a. 1998/99 Insurance Renewals b. c. 5] Adjourn 3 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Workshop on Dial A Ride Services MEETING DATE: July 28, 1998 INTRODUCTION: At its regular meeting of July 21, 1998 the Council requested a work session to discuss 1) Shakopee Services interest in providing child-only dial a ride or normal dial a ride service, and 2)response to recent complaints regarding dial a ride service. Shakopee Services is interested in submitting a proposal, and has indicated they will try to put together a tentative proposal for the table on Tuesday evening. George Bentley will be at the meeting to discuss the complaints and actions that have been or will be taken to address them. ACTION REQUESTED: No specific action is requested at this time. CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: 1998/99 Insurance Renewals DATE: July 22, 1998 Introduction Council is requested to approve of the renewal of property and liability insurance coverage from the League of Minnesota Cities. Background Attached is a list of property/liability insurance premiums for the renewal of the present coverage with the League of Minnesota Cities insurance Trust (LMCIT) . The policy period is August 1, 1998 to July 31, 1999 . Basic Policy The policies proposed are basically the same as current coverage. There are included several enhancements that benefit the city such as replacement cost coverage for buildings and equipment, blanket coverage for equipment costing under $25, 000 etc. . The premiums are slightly larger than last year but more items and value are covered. Please see attachment A. The total deposit premium has increased from $193, 817 to $206, 531 covering the City, SPUC and EDA. The primary reasons for the increase are an unfavorable loss experience (partly Ryan and Knutson lawsuits) , increased expenditure basis and rate changes. Attachment B also shows the dividend history and the loss history for recent years. The LMCIT has been an exceptional value to the city over the last 12 years (through 1996) as evidenced by the following figures; Premiums paid into the program $1, 731, 381 less dividends paid to city 452, 437 Net premium 1, 278, 944 Claims paid 1, 204, 270 Net program cost 74, 674 Administrative cost vs premium 4 .3% All of the coverages are from the League of Minnesota Cities Insurance Trust. The policies of course are not prepared, but there is more detail available on the proposals for any Council member that desires it. Optional Coverage Quotations were not requested for the following coverages (same as last year) ; Glass Signs Computer data Flood Earthquake Off premise power failure Garage keepers Volunteer accident Property belonging to others (this coverage was added for the civic center at a $75, 000 limit) Asbestos removal liability (in excess of basic coverage of $200, 000 Open meeting law defense Petro fund coverage Fire works Utility poles and lines Umbrella Policy Council did not budget for an umbrella liability policy nor has there been a recent request for or discussion of getting another umbrella policy. The city has not had an umbrella policy for about 11 years. The League reports that about 25% of the cities insured have an umbrella policy. There is some exposure that may not be not covered by immunity, particularly in the area of federal legislation such as civil rights and discrimination. LMCIT has increased coverage to match the immunity limits increased by the Legislature. Limits went from $600, 000 to $750, 000 on 1/1/98 . Council must decide whether or not to waive the statutory tort limits. Attachment C explains the two options. Waiving the limits is recommended to be consistent with prior years coverage and to provide more available coverage to single claimants. The city' s agent also recommended the waiver. The budget contains $161, 120 for insurance (not counting employee group or work comp. insurance) and deductibles across all funds, excluding SPUC. SPUC shares in the cost of the insurance but their share for this year has not been calculated yet, last year it was $64,430 . Action Requested 1 . ) Move to accept the property/liability insurance renewals from the League of Minnesota Cities Insurance Trust with a deposit premium of $206, 531. 2 . ) Move to waive the statutory tort limits. Greg o land Finance Director is\finance\docs\insure\prplia98 /1 CITY OF SHAKOPEE -7- D M P A N Y PREM I U M C O M P A R I S O N SUMMARY : 1997-1998* 1998-1999* PROPERTY $ 22 , 241 $ 26 , 789 INLAND MARINE $ 3 , 626 $ 3 , 647 CRIME $ 1 , 554 $ 1 , 367 *MUNICIPAL LIABILITY $127 , 168 $131 , 251 ERRORS & OMISSIONS INCLUDED INCLUDED AUTOMOBILE $ 35 , 955 $ 39 , 756 BOILER & MACHINERY $ 3 , 273 $ 3 , 721 TOTAL PREMUIM $193 , 817 $206 , 531 *Premiums at Inception of Policy & Does Not Include Interim Endorsements or Updates i3 CITY OF SHAKOPEE LOSS HISTORY: Year # of Total Incurred Claims Loss 6-30-87/88 7 $ 6 , 749 6-30-88/89 10 $ 18 , 734 6-30-89/90 13 $ 39 , 576 6-30-90/91 10 $ 14, 048 6-30-91/92 21 $ 43 , 552 6-30-92/93 17 $ 28 , 942 6-30-93/94 19 $ 39 , 991 6-30-94/95 6 $ 2 , 318 6-30-95/96 10 $139 , 113 6-30-96/97 14 $ 58 , 142 6-30-97/98 15 $ 40 , 553 Dividend History : 1990 - $38 , 509 1991 - $61 , 144 1992 - $48 , 464 1993 - $44, 342 1994 - $51 , 983 1995 - $56 , 431 1996 - $78 , 290 1997 - $74, 070 C LMCIT LIABILITY COVERAGE-WAIVER FORM Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: _ •s • If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than$300,000 on any claim to which the statutory tort limits apply. The total which-all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would_belimited to $750,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. • If the city waives the statutory tort limits and does not purchase excess liability coverage,a single claimant could potentially recover up to$750,000 on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $750,000,regardless of the number of claimants. • If the city waives the statutory tort limits and purchases excess liability coverage,a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased,regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. The City of accepts liability coverage limits of$ from the League of Minnesota Cities Insurance Trust(LMCIT). Check one: The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04,to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting Signature Position Return this completed form to LMCIT, 145 University Ave. W., St. Paul, MN. 55103-2044 Page 1 of 1 )---/ 8, CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Authorization of Street Cut for Shakopee Public Utilities on 6th Avenue & Spencer Street DATE: August 4, 1998 INTRODUCTION: Attached is a letter from Pete Malamen of HDR Engineering, the consultant working for Shakopee Public Utilities Commission (SPUC), is requesting a curb cut for a new conduit installation on Spencer Street by 6th Avenue. This agenda item is for Council authorization for this street cut off of Spencer Street,which is less than five years old. BACKGROUND: In the 1993 Street Reconstruction Project, Spencer Street, from 4th Avenue to Shakopee Avenue was reconstructed as part of this project. The City adopted a policy in 1986 which required City Council authorization for any street cut permit on streets that have pavements that are five years old or less. This conduit installation was not foreseen in 1993-1994 and cutting the street pavement is necessary to properly install the conduit under an existing U.S. West's conduit. This work is scheduled to begin shortly if Council authorizes the street permit and is necessary to keep the 1998 Reconstruction Project on schedule. ALTERNATIVES: 1. Authorize staff to execute the street cut permit for Shakopee Public Utilities on Spencer Street by 6th Avenue. 2. Do not approve the street cut permit at this time. 3. Table for additional information. 4 RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Make a motion authorizing staff to execute a permit for work in the public right-of-way on Spencer Street by 6th Av.enue to Shakopee Public Utilities Commission. CLQ 471-116 Bruce Loney Public Works Director BL/pmp PERMIT • July 24, 1998 Mr.Bruce Loney,PE City Engineer City of Shakopee 129 Holmes Street South Shakopee, Minnesota 55379 Re: Spencer Street Crossing Dear Bruce: HDR Engineering has been retained by SPUC to design a tie between Feeders#8 and#9 out of the Shakopee Substation. The tie is needed to shift load from Feeder#8 to Feeder #9. This is being done due to the increase in electrical load on Feeder#8. The proposed design includes four blocks of underground conduit, to be installed in conjunction with the 6�'Ave. Reconstruction Project. In general the conduit is going to be placed under the sidewalk and streets from Fuller to Spencer. In order for the tie to connect to an existing overhead feeder circuit, it must cross Spencer St. HDR proposes to open cut a 4' wide strip across Spencer St, as shown in the attached drawing, in order to bury that portion of the feeder. We investigated the possibility of' directionally boring the conduits under Spencer and determined it was not feasible, due to the existing water main, sewers and telephone duct bank under the street. Because a need for this tie could not be foreseen when Spencer was resurfaced in 1994, no provisions for an underground crossing were made. Therefore,we are requesting to open cut Spencer Street at 6th Ave. at this time. An alternate route, employing an overhead crossing of Spencer St,has been examined. This route would involve installing underground south along Sommerville St. from 6th Ave. for '/2 a block, and east to Spencer through an alley. The existing overhead crossing over Spencer Street would be then rebuilt. As outlined below,the alternate route is more expensive: HDR Engineering,Inc. 300 Parkdale 1 Bldg. Telephone 5401 Gamble Drive 612 591-5400 Suite 300 Fax Minneapolis, MN 612 591-5413 Employee-owned 55416-1518 Alternate Route(extra costs) Extra Underground Cable(1/2 bik) $1,800 Extra Trenching and Conduit $2,700 Extra OH line work $1,500 TOTAL $6,000 6TH Ave Route (extra costs) Street Repair $ 500 DIFFERENCE = $5,500 SPUC would like to avoid this extra cost and use the more direct route. It is understood City Counsel approval is required to open cut the recently resurfaced Spencer Street. Please give me a call if you have any questions. Sincerely, HDR Engineering, Inc. For Shakopee Public Utilities Commission Pete Malamen, PE Project Manager Attachment cc: file (3650-018-164) Joe Adams, SPUC Lou VanHout, SPUC 3 I 2 i 1 r OA I �� 8LK 74 N In e3 I .i 27-0,0-.567 I ! i, ISD 720 i� I�G - Iw 5C5 ICLMES j it I (� �� f' LCT P. p i I '�+ ;� II i 30 0 30 60 f i jiv • C aliZI I�I 'I j • SCALE: 1•=30• I I III f ,I`— I i CROSS COSTING GAS UNE i • ' 'U ■ i ! I THIS UNE S ONE INCH WHEN PVC CONCURS SLOPE DOWN \ !I ONE x101,SCALE ACCORDINGLY. L.) \ 1 y I Z w 0 Iv 13 C O 14 MIN 30.BELOW , c=.) _ > �� , 5 Q NISHED=CTLI�OE ••.... Q 1 r`►'' i I j i • 1T N I I"k� t- CMS c "1I j! of ;''} 1;;'f, . 7. Al 1.STANDARD 2.RADIUS.9Q SWEEPS =_ / USED AT POLES AND CORNERS. 1-,.....\;\:\ \ 'n - - ----- - --'---= _-`".- "R� ILLI r 17 — 2. OTHER BENDS DISTRIBUTED THROUGH // r , i CONDUIT LENGTH. 3.SLOPES INDICATED ARE APPROXIMATIONS • BASED ON STREET SURVEY ELEVATIONS. C I LSE j i v ''i : ACTUAL.INSTALLED SLOPES MAY VARY. .a^ �� CONDUIT TO BE SLOPED SUFFICIENTLY II . —T TO ALLOW DRAINAGE(MAN. 4"PER 100') I '7--0 25-0; 27-00'524-0 L 52.33-0 _- 27-001520-o _=_\S DAV' SouA 5J.. 2.72:•:-..52-.E.,'• 0xI 4.PULLING LME TO BE INSERTED '06 6 2 5-- -, c 67- I THROUGHOUT CONOUIT BY CONTRACTOR I _ & W V 2 '_0- 5 & - INS INSTALLATION).COULD AFFECT PNEUMATIC k _ 3 E S C T ) 5.CONDUIT INSTALLATION IN THIS AREA SHALL BE COORDINATED WITH SPDC • FOR CABLE PULLING PURPOSES. _—..—-—_—-—-—- - LU 6.BITUMINOUS AND SIDEWALK REMOVAL W REPLACEMENT ON SPENCER STREET TO BE - -— —-—-—-—-—-—--- - DONE BY THE CONTRACTOR. OTHER STREETS AND SIDEWALKS TO BE REMOVED AND ;I - REPLACED BY OTHERS. • TO BE ABANDONED 7.STREETS WHICH ARE OPEN CUT TO HAVE A - TRENCH COMPACTED AND NEW MATERIAL K 76 - -, ADDED TO MATCH EXISTING TOP 2 OF � EXCAVATION MID BITUMINOUS. THE CITY '• w' - OF SHAKOPEE TO APPROVE WORK. -,, j L7-20'57'-0 8.GAS CROSSING TO BE COORDINATED WITH v - 27-00572-0 . 27-00.572- CONDUIT,ORAN IN LOW MINNEGASCO(ALU DENNISOVA 321-5077) ��-I�EiL`__= 3 0 :L7 -- -A R '-- ',W POINT OF CONDUIT RUN ' _ AND ON-SITE GAS CONTRACTOR (GARY "_0-S n O NJJSON 707-1372. MOBILE 910-1360, (n PAGER 530-4666).GAS UNE TO BE EXPOSED AT ALL - ',1, CROSSINGS. AND , , ' LINES CONTRACTOR TO ' • SLOPE DOWN 9.CONSTRUCTION TO BE COORDINATED WITH REMOVE AHO REP "EX -, •/ CITY Of SHAKOPEE INSPECTOR,TOM VOLL STiNG SIDEWALK at! 4100 445-3650. —L — — / - / - SEE NOTE 5 SLOPE Dow T�SCOP[!OOWN -7 --r---?!:--' - —-— , _ DEADEND: NC 47100' .,-19/100 [ E< \--4---1 ; TM'L�,. - � rti'CL-6TH-AVENUE- -, AL'=_ 'I i 11; ...-:Ni.— • E 0.vt.AICER-'STREET . \ 'POINT - . I -\ / HIGH - - _G_ _LC - 2 - _ITMIN 30'BELOW -, - - ,;:j_ -4,- — — —FINISHED GRADE 0 I V ..:,--J,.... r j F I• .. i / -. -- ;4: C NT TOR-1O'RE1ACI 'Ni0 REPLACE- \:•.k_-___5_:_;-;___.,___,_-, / --—_—- ,1 "' 4'WIDE STRIP OF BITUMINOUS 7...;i\.--, x — — - j j (EXACT ROUTE TO BE DETERMfNEO IN FIELD). . i A Women I.' CITY OF SHAKOPEE 1998 6th Ave. Underground "-"" PUBLIC UTILITIES COMMISION 125KV Conduit System --1,...... SHAKOPEE, MINNESOTA ; July 96 I E12-01 -B „...,„ 03550-018-164-01 R Wegner j I See Bar Sccle 3 I 2 1 From:Jean Marschall Fax:(612)445-7036 To:Tim Benetti at:City of Shakopee/Planning Page 2 of 2 Tuesday,July 28,1998 12:54:23 PM Shakopee Services, Inc. 730 West Third Ave. Shakopee, MN 55379 (612)445-1166 July 27, 1998 City of Shakopee 129 S. Holmes St. Shakopee, MN 55379 Dear Mayor and Council members; Let me begin by thanking you for the honor of considering Shakopee Services, Inc. as a contractor for Dial-A-Ride services. May I also commend you for addressing the needs of the Dial-A-Ride users, as well as the best interests of the entire community. As a school bus contractor in ISD 720 for over 30 years, we see Dial-A-Ride services as a viable diversification of our business, however, we are not prepared to offer a proposal at this time. We would ask to be notified when the current contract expires and would appreciate your consideration for a bid submitted at that time. We offer our sincere gratitude for your interest in Shakopee Services and will gladly answer any questions or address any concerns you may have. Respectfully yours, Jean Marschall Shakopee Services, Inc. Family owned and operated since 1962 JUL-27-98 03 :00 PM LTS 11098 EDEN PRAIRIE 5129498302 P. 02 SHAKOPEE AREA TRANSIT CUSTOMER REPORT Today's Date: Date of Incident: Customer Name: Phone Number: Address: SMTC Rep.: Provider: Laidlaw Metro Transit Route Number: Start Time: Start Location: Incident: Who Was Notified: Response: Response Date: SHAKOPEE AREA TRANSIT ' Dial-A-Ride Monitoring Issue: Complaints seem to be increasing Initial Approach: Establish a more precise complaint reporting system • Effective 7/28/98 each complaint will be listed on a customer report form • Responses directed to be more proactive • Follow-ups to the complaint will be identified on the form • Monthly meetings will be held with Laidlaw to review/discuss complaints and responses Issue: Number of vehicles not adequate during peak hours Initial Approach: Add third vehicle from 7:00 a.m. to 9:00 a.m., and from 3:00 p.m. to 6:00 p.m. • Laidlaw will have to hire additional driver(s) • Need for peak hour vehicles will increase once school begins in September • Goal is to add vehicle before 9/1/98 Issue: Trip denials seem to be increasing Initial Approach: Add additional peak hour vehicle • Most trip denials tend to be during peak hours • There are more standing orders during peak hours, so fewer demand seats available • Current denial rate is about 3%; SMTC denial rate is about 8% • Future: Review standing orders policy, work to increase demand seats Issue: Buses not waiting a reasonable time during the pick-up before departing if no one comes out to board the vehicle. Initial Approach: Drivers to be immediately instructed to wait at least three minutes for pick-ups • Charging two fares if driver has to come back for pickup is suspended for now • Future: Review policy on pickup window