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Home My WebLink About07/21/1998 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JULY 21, 1998 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Approval of Consent Business-(All items noted by an* are anticipated to be routine. After a discussion by the Mayor,there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 5] Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Recess for an Economic Development Authority Meeting-no business to conduct at this time 9] Re-convene *10] Approval of Minutes: None *11] Approve Bills in the Amount of$1,808,511.57 12] Communications: 13] Public Hearings: None 14] Recommendations from Boards and Commissions: *A] Final Plat of Boulder Ridge 2nd,located West of Marschall Road and North of Vierling Drive-Res.No. 4948 *B] Final Plat of Longmeadow Addition, located East of Sarazin Street extended and North of 17th Avenue extended-Res.No. 4949 C] Minnesota Valley Health Campus Planned Unit Development Amendment-Res. No. 4947 TENTATIVE AGENDA July 21, 1998 Page -2- 15] General Business A] Public Works and Engineering 1. Award Contract for Vierling Drive Project from Sage Lane to Miller Street, Project No. 1998-2-Res.No. 4940-tabled 7/21 2. Resolution of Appreciation to Citizen's State Bank-Res.No.4950 3. 1998 Street Reconstruction Project- Sidewalk Removal *4. Purchase of Bucket Truck for Public Works Department *5. Approve Plans and Order Ad for Bids on Southbridge Parkway Landscaping, Lighting,Irrigation and Restoration,Project No. 1997-4A-Res.No. 4951 6. Murphy's Landing Shooting Range B] Police and Fire *1. Fire Station Change Order No. 4 2. Resolution of Appreciation to Detective Russ Lawrence-Res.No. 4953 *3. Community Oriented Policing(COPS) Overtime Grant *4. Bureau of Justice Assistance(BJA)Local Law Enforcement Block Grant *5. Automatic External Difibrillators C] Parks and Recreation D] Community Development 1. Storm Damage Building Permits 2. Planned Unit Developments(PUD's)- Ord.No. 521 E] General Administration *1. Fifteen Minute Parking Restrictions at the Courthouse 2. National Conference Attendance-Non-Department Heads 3. Police Pistol Range Clean-up *4. Wine License- Sabroso,Inc. *5. Temporary Liquor License- St.Mark's Church *6. Appointment of Planning Commissioner *7. Tobacco Licenses-Tobacco Warehouse and Murphy's Landing *8. Ordinance Waiver- Seagate Concrete Contractor 16] Other Business 17] Adjourn r CITY OF SHAKOPEE CONSENT Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: July 16, 1998 Introduction and Background Attached is a print out showing the division budget status for 1998 based on data entered as of 07/16/98 . Also attached is a regular council bill list for invoices processed to date for council approval. Included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191) , Blocks 3&4 (codes 9439 & 9447) and Seagate (code 9450 including Canterbury Drive) in the amount of $22 . 91. Action Requested Move to approve the bills in the amount of $1, 808, 511 .57. CITY OF SHAKOPEE • EXPENSES BY DEPARTMENT 07/16/98 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 00 N/A 0 0 -0 0 11 MAYOR & COUNCIL 65,330 107 23,727 36 12 CITY ADMINISTRATOR 225,000 5,620 86,010 38 13 CITY CLERK 182,430 6,481 80,734 44 15 FINANCE 326,090 9,209 179,479 55 16 LEGAL COUNSEL 253,500 45,360 162,666 64 17 COMMUNITY DEVELOPMENT 474,700 13,780 214,635 45 18 GENERAL GOVERNMENT BUILDINGS 153,890 5,733 49,685 32 31 POLICE 1,786,920 55,864 878,316 49 32 FIRE482,560 38,841 215,035 45 33 INSPECTION-BLDG-PLMBG-HTG 261,400 9,304 111,008 42 41 ENGINEERING 442,010 15,671 189,175 43 42 STREET MAINTENANCE 828,580 225,197 529,958 64 44 SHOP 125,890, 7,461 52,184 41 46 PARK MAINTENANCE 373,940 18,803 173,561 46 91 UNALLOCATED 635,480 -360 365,957 58 TOTAL GENERAL FUND 6,617,720 457,072 3,312,128 50 17 COMMUNITY DEVELOPMENT 485,570 993 186,811 38 TOTAL TRANSIT 485,570 993 186,811 38 19 EDA 156,600 1,842 29,173 19 TOTAL EDA 156,600 1,842 29,173 19 H m ' 01 0 04 ---------- a a a aaa a a a a a a xx x x x x x x x H H H H H H H H H H H O O 0 0 0 0 0 0 O z Cd w 0w aZ M z 0 z a, HHH W M 01 0101 CO U U) rnrnrn C O M M V. t0 r- t0 U) N H COILACI X0-1 H.0.1 0 t0 er er 0 er 0 N C) d' O1 Co t0 N N er N N W W N W zO U) H H H M N M U) M M U)U) U) in N V' U) U) U) H 2 0 O {Ya p.,W co M H U) 00 M O co M M O O H 01 0 0 CO H CO M O O O O H V'U)CO CO U) M H CO co H H O O O O H N H E V' c0 co CO CO N CO CO CO N N N N H H H H N N N Za 10 H HHH H M H H H H M M M M N N V' er M W H N N N N N V' N N N N V'er V' V' er V' M M V' 0 Ca 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 U E 0 N N N N N H N N N N H H M er N H N U) H U M co H HHH H H H H H i-4 N H N U) U) CO U) O N 4z 01 0 000 0 N 0 0 0 0 00 0 0 N H N N 0 H H 0 N al 03 Z z a. 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A copy of the July 9, 1998, Planning Commission staff memo has been attached for your reference. Alternatives 1. Approve the Final Plat of Boulder Ridge 2nd Addition, subject to conditions recommended by the Planning Commission and staff. 2. Revise the conditions of approval for the Final Plat of Boulder Ridge 2nd Addition, and approve subject to the revised conditions. 3. Do not approve the Final Plat of Boulder Ridge 2nd Addition. 4. Table action on this item and request additional information from the applicant and/or staff. Planning Commission Recommendation The Planning Commission recommended the approval of the Final Plat of Boulder Ridge 2nd Addition, subject to the amended conditions (Alternative No. 1). The Planning Commission has recommended that Condition No. 4 (Private Street Requirements) be added to the conditions of approval. Action Requested Offer Resolution No. 4948, A Resolution Approving the Final Plat of Boulder Ridge 2nd Addition, subject to conditions, and move its approval. ulie Klima Planner II i:\commdevkc\1 998\cc0721 Upbld rg2.doc RESOLUTION NO.4948 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING THE FINAL PLAT OF BOULDER RIDGE 2ND ADDITION WHEREAS,the Planning Commission of the City of Shakopee did review the Final Plat for Boulder Ridge 2nd Addition on July 9, 1998, and has recommended its approval; and WHEREAS,the property upon which the request is being made is legally described as Outlot A, Boulder Ridge, Scott County, Minnesota; and WHEREAS,all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF 1 HI CITY OF SHAKOPEE,MINNESOTA,as follows: That the Final Plat for Boulder Ridge 2nd Addition is hereby approved subject to the following conditions: A. The following procedural actions must be completed prior to the recording of the Final Plat: 1. Approval of title by the City Attorney. 2. Execution of a Developers Agreement for construction of required public improvements: a) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c) Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. d) Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. e) The developer shall be responsible for payment of Trunk Storm Water Charges, security for the public improvements (including the improvements to Vierling Drive), engineering review fees, and other fees as required by the City's 1997 Fee Schedule. 3. The Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities prior to the commencement of construction. 4. The following design criteria will be used for the private streets within the development: Private Driveway. Defined as a "no outlet" access, with the primary purpose of serving more than two units. If over 150' long then a turn- a-round is required (cul de sac, hammerhead, etc.) Minimum width 28' with parking on one side; or 32' with parking on both sides. Must be less than 500' long. Minimum setback from back of curb is 20'. Will not be turned over to the City in the future. Private Street. Defined as an access for units with more than one access. Minimum width 28' with parking on one side; or 32' with parking on both sides. Minimum setback from back of curb is 20'. Minimum 7 ton design. Will not be turned over to the City in the future. Private Street Jogs. Private street jogs (intersections less than 150') are not allowed for private street/driveway connections to the public street. BE IT FURTHER RESOLVED,that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1998. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 CONSENT CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner U SUBJECT: Final Plat of Boulder Ridge 2nd Addition DATE: July 9, 1998 Site Information: Applicant: BDM, LLC Location: North of Vierling Drive and West of County Road 17 Current Zoning: Medium Density Residential and Highway Business(R2 and B1) Adjacent Zoning: North: Urban Residential (R-1B) South: Highway Business (B1) East: Highway Business (B1) West: Urban Residential/Medium Density Residential (R-1B/R2) (B1) Comp.Plan: 1995: Medium Density Residential and Commercial Area: 1.81 Acres MUSA: The site is within the MUSA. Introduction BDM,LLC is requesting approval of the Final Plat for Boulder Ridge 2nd Addition. The subject site is located north of Vierling Drive and west of County Road 17 (Please see Exhibit A). Considerations The Preliminary Plat for Boulder Ridge was approved by the City Council on August 5, 1997. The Final Plat, as proposed, is in substantial conformance with the approved Preliminary Plat (Please see hprivate street area was platted as 1st Addition, t e Exhibit B). With the final plat of BoulderRidge Outlot A. With the final plat of Boulder Ridge 2nd Addition, the private street area is proposed to be split into two (2) outlot areas. This will allow for a seperation of the legal description for the private 1 street area between the Medium Density Residential (R2) and Highway Business (B1) zoned properties. Staff has distributed review/comment sheets to other city departments and outside agencies, and has not received any objection to this request. Alternatives 1. Recommend to the City Council approval of the Final Plat of Boulder Ridge 2nd Addition, subject to conditions. 2. Modify the recommended conditions, and recommend to the City Council approval of the Final Plat, subject to the revised conditions. 3. Recommend to the City Council the denial of the Final Plat, stating the reasons for denial. 4. Table the decision to allow staff and/or the applicant to provide additional information. Staff Recommendation Staff recommends Alternative No. 1, to recommend to the City Council approval of the Final Plat of Boulder Ridge 2nd Addition, subject to the following conditions: a) The following procedural actions must be completed prior to the recording of the Final Plat: i) Approval of title by the City Attorney. ii) Execution of a Developers Agreement for construction of required public improvements: a) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c) Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. d) Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. e) The developer shall be responsible for payment of Trunk Storm Water Charges, security for the public improvements (including the improvements to Vierling Drive), engineering review fees, and other fees as required by the City's 1997 Fee Schedule. iii) The Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities prior to the commencement of construction. Action Requested Offer a motion to recommend to the City Council the approval of the Final Plat for Boulder Ridge 2nd Addition, subject to conditions and move its approval. 2 li 'h »k r s,_,. - c ;�'�.�Y�4�► - 40„....*** _ .n,N' "=_4-2 - ,,,, 5_ r�".� A_: wily_ � 6.111" 111'..#4'.. .. -- #._. =r' , :..... .- .. � a- :.a ;�5 I EXHIBIT A �j Ell 111111111111 MN MOWS ini - NA _22 . , aliadri ER Citil' KM KUM irmati,46- 4, . - r 7-- • 7 7' 7: . '' b IrI40,4ut #4,4, , ., .., r ®'. 111111111111 WM MUMMal i;i • . 4 sa P'1 . 3 �se Mail MEW 11111:1111FT MIMI Ili • se =up am 1110111111E. 1.12 rim , ligs 7 ..1 , , a ti--. , ....i, ,„,k.• i. , AUL illikillibito' , . . : c i .-2-2-2- . . r Iiw a NM Li giV Esior . 132 . . , za. Inigrilignilik IITILW -vp. S� oltp�1, ► D-ice.®=kir 1©� - . . 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I {RR I Rural Residential IR1A{ Law Density Residential {R18( Urban Residential R.1 C I Ole Snakooee Residential GRAPHIC SCALE { R2 ( Medium Density Residential I R3 I Multiple Family Residential 800 0400 800 1600 - • 1 =:1 Highway Business ( 82 ( 0ffice Business { I 83 I Central Business ( IN FEET ) ( Ii I Light Industrial 1 inch = 800 ft. 112 I Heavy Industrial { MR I Major Recreation • Overlay Zones F-S-aShoreland - {—F- Flocaplc n District k r "•-- ___-.- ... y`-�,. f li0 Overlay I • • • • E"1 0-1 W . dill • 1:1 iv � ti �` :• I1-1 ,i,....iOa =le • • t J: , s I..,f IS .5 ; e pi o e a 0 c iI. i A. r �p., • •e-. - v • ] �5 M 6, ' 0 T. a v E k Y Ri J{ o•o 3 •_ o `-r 0 0 - 1,J t � .t O ct' N -0.4•00 ., 'tt L ! �+ o z au 0 • o n • 0 y {i: 15 ¢y w In i►«isw. 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The subject site is located northeast of St. Francis Medical Center campus, or the northeast corner of 17th Avenue and Sarazin Street(extended). This plat was originally submitted as"Bernhagen Addition," revised to "Roman Place Carriage Homes Addition," and subsequently renamed by the applicant to "Longmeadow." A copy of the July 9, 1998, Planning Commission staff memo has been attached for your reference. Alternatives 1. Approve the Final Plat of Longmeadow, subject to conditions recommended by the Planning Commission and staff. 2. Revise the conditions of approval for the Final Plat of Longmeadow, and approve subject to the revised conditions. 3. Do not approve the Final Plat of Longmeadow. 4. Table action on this item and request additional information from the applicant and/or staff. Planning Commission Recommendation The Planning Commission recommended the approval of the Final Plat of Longmeadow, subject to conditions(Alternative No. 1). Action Requested Offer Resolution No. 4949, a Resolution Approving the Final Plat of Longmeadow, subject to conditions, and move its approval. i:\commdev\cc\1998\cc0721\fplongmd.doc RESOLUTION NO. 4949 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING THE FINAL PLAT OF LONGMEADOW WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat for Longmeadow on July 9, 1998, and has recommended its approval; and WHEREAS, the property upon which the request is being made is legally described as follows: The North One-half (1/2) of the Northwest Quarter (1/4) of the Northwest Quarter(1/4) of Section 17, Township 115, Range 22, Scott County, Minnesota, EXCEPTING therefrom the North 8.00 feet thereof WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,as follows: That the Final Plat for Longmeadow is hereby approved subject to the following conditions: A. The following procedural actions must be completed prior to the recording of the Final Plat: 1. Approval of title by the City Attorney. 2. Execution of a Developers Agreement for construction of required public improvements: a) Street lighting, electrical systems, and water systems to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Installation of sanitary sewer and storm sewer systems, and construction of streets (both public and private) in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. c) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. d) The developer shall be responsible for payment of Trunk Storm Water Charges, Sanitary Sewer Trunk Charges, security for the public improvements, engineering review fees, and other fees as required by the City's adopted Fee Schedule. 3. Park Dedication Fees shall apply to the development in amounts consistent with the City's adopted Fee Schedule. The payment of Park Dedication Fees can be deferred to the issuance of building permits for each unit and/or building. 4. The development is subject to review and approval of a detailed water main and hydrant plan by the City Fire Department. 5. The Common Interest Community (CIC) declarations shall be filed with the Final Plat. 6. The Final Construction Plans and Specifications (including all streets and roadways) must be reviewed and approved by the City Engineer and/or Shakopee Public Utilities Manager prior to the commencement of construction. 7. The Final Construction Plans and Specifications for 17th Avenue must be reviewed and approved by Scott County Engineer. 8. Lots abutting private streets must be within the Common Interest Community plat. 9. The following design criteria will be used for the private streets within the development: Private Driveway. Defined as a "no outlet" access, with the primary purpose of serving more than two units. If over 150' long then a turn-a-round is required (cul de sac, hammerhead, etc.) Minimum width 28' with parking on one side; or 32' with parking on both sides. Must be less than 500' long. Minimum setback from back of curb is 20'. Will not be turned over to the City in the future. Private Street. Defined as an access for units with more than one access. Minimum width 28' with parking on one side; or 32' with parking on both sides. Minimum setback from back of curb is 20'. Minimum 7 ton design. Will not be turned over to the City in the future. Private Street Jogs. Private street jogs (intersections less than 150') are not allowed for private street/driveway connections to the public street. 10. 17th Avenue shall be constructed with a minimum street width of 50' (curb face to curb face), and with sidewalk and trail consistent with City policy. Per city policy for residential developments, the developer is responsible for paying the cost of the local street equivalent (36' wide curb face to curb face). The developer will be required to sign a petition and waiver for the 17th Avenue improvement. 11. Sarazin Street shall be constructed with a minimum street width of 44' (curb face to curb face), and with sidewalk and trail consistent with City policy. Per city policy for residential developments, the developer is responsible for paying the cost of the local street equivalent (36' wide curb face to curb face). The developer will be required to sign a petition and waiver for the Sarazin Street improvements or have it constructed as part of the developer's agreement. 12. A fifteen (15) foot drainage and utility easement for trunk storm sewer shall be dedicated along the eastern edge and northern edge of the final plat. 13. The developer shall provide necessary easements, as required by City Code. 14. The developer shall install all subdivision monumentation within one year from the date of recording the plat. At the end of the one year period from recording of the Plat, the developer shall submit to the City Engineer written verification by a registered land surveyor that the required monuments have been installed throughout the plat. Monumentation may only be installed on a per lot basis at the time of building permit issuance with prior approval of the City Engineer. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1998. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 * CONSENT * CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Tim Benetti, Planner I SUBJECT: Final Plat of Longmeadow (f/Ida Bernhagen Addition&Roman Place Carriage Homes) • MEETING DATE: July 9, 1998 Site Information: Applicant & Owner: Centex Real Estate Corporation Location: Northeast corner of 17th Avenue and Sarazin Street(extended) Current Zoning: Multiple Family Residential (R-3) Adjacent Zoning: North: Multiple Family Residential(R-3) South: Medium Residential(R-2)/Urban Residential (R-1B) East: Agriculture(AG) West: Highway Business(B-1) 1995 Comp. Plan: High Density Residential Area: 19.8±Acres MUSA: The site is within the MUSA boundary. Attachments: Exhibit A: Zoning Area Map Exhibit B: Longmeadow Final Plat Map Introduction: Centex Real Estate Corporation is requesting Final Plat approval of Longmeadow. This plat was initially submitted as "Bernhagen Addition." The preliminary plat was subsequently approved as "Roman Place Carriage Homes Addition." The applicant is now requesting final plat approval under the renamed Longmeadow. The subject plat is located at the northeast corner of 17th Avenue and Sarazin Street extended(see Exhibit A). Considerations: 1. The Preliminary Plat for Longmeadow (Roman Place Carriage Homes Addition) was recommended for approval by the Planning Commission on April 23rd, 1998, and approved by the City Council on May 5th, 1998. The Final Plat, as submitted, is in substantial conformance with the approved Preliminary Plat. 2. The Final Plat (see Exhibit B) illustrates the applicant's desire to develop only that portion of the site located east of Brittany Drive. The Final Plat also illustrates the applicant's dedication of the east one-half of future Sarazin Street, north one-half of 17th Avenue, and the entire right-of-way of Brittany Drive within this development. 3. The attached Final Plat drawing identifies Outlot A as a drainage and utility easement. The applicant is proposing to bring water service to this first phase across Outlot A, from Sarazin Street. At time of future final platting of this outlot, the applicant will need to vacate and rededicate (a costly and time consuming process) new drainage and utility easements within this Outlot. Staff advised the applicant to eliminate the labeling of the entire Outlot as a drainage and utility easement, and dedicate only the easement necessary for this water service line. This easement will eventually become part of the proposed private street/drainage and utility easement outlot system already approved in the Preliminary Plat site plan. The applicant will be required to submit a corrected final plat drawing prior to City Council review and approval. 4. The City Engineering Department has reviewed this request and has provided comments. Staff has incorporated these recommendations into the conditions of approval for the Final Plat. 5. The Scott County Engineering Department has reviewed this request and has provided comments. Staff has incorporated these recommendations into the conditions of approval for the Final Plat. 6. The Landscape Plan has been reviewed by staff and meets the requirements of the City Code. The Landscape Plan shall be considered approved by the Community Development Director. 7. Per the Planning Commission's recommendation, all private streets identified in the Preliminary Plat site plan must be constructed to 28 feet wide, face to face. 8. The Building Official has commented that building construction, sewer and water services, fire protection and access shall be reviewed for code compliance at time of building permit application. 9. The Finance Department has indicated the subject site has a 1995-2 Deferred Assessment for St. Francis Water (green acre assessment) in the amount of$26,260.03. This assessment is required to be paid prior to the recording of the Final Plat. 10. The applicant has indicated to staff an intent to file a Common Interest Community (CIC) plat for this development, and all CIC documents must be filed and recorded with the final plat. i:\commdev\boas-po\1998\07091fplongmd.doc Alternatives: 1. Recommend to the City Council the approval of the request for approval of the Final Plat of Longmeadow, subject to the following conditions; a) Prior to City Council review of the Final Plat: i) The applicant shall provide the City with names for the private streets to ensure compliance with city street naming policies. ii) The applicant shall provide the City with a corrected copy of a Final Plat drawing. b) The following procedural actions must be completed prior to the recording of the Final Plat: i) Approval of title by the City Attorney. ii) Execution of a Developers Agreement for construction of required public improvements: a) Street lighting, electrical systems, and water systems to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Installation of sanitary sewer and storm sewer systems, and construction of streets (both public and private) in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. c) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. d) The developer shall be responsible for payment of Trunk Storm Water Charges, Sanitary Sewer Trunk Charges, security for the public improvements, engineering review fees, and other fees as required by the City's adopted Fee Schedule. iii) Park Dedication Fees shall apply to the development in amounts consistent with the City's adopted Fee Schedule. The payment of Park Dedication Fees can be deferred to the issuance of building permits for each unit and/or building. iv) The development is subject to review and approval of a detailed water main and hydrant plan by the City Fire Department. v) The Common Interest Community(CIC) declarations shall be filed with the Final Plat. vi) The Final Construction Plans and Specifications (including all streets and roadways) must be reviewed and approved by the City Engineer and/or Shakopee Public Utilities. vii) The Final Construction Plans and Specifications for 17th Avenue must be reviewed and approved by Scott County Engineer. viii) Lots abutting private streets must be within the Common Interest Community plat. ix) The following design criteria will be used for the private streets within the development: Private Driveway. Defined as a"no outlet" access, with the primary purpose of serving more than two units. If over 150' long then a turn-a- i:\commdev\boas-pc\1998\0709\fplongnd.doc round is required (cul de sac, hammerhead, etc.) Minimum width 28' with parking on one side; or 32' with parking on both sides. Must be less than 500' long. Minimum setback from back of curb is 20'. Will not be turned over to the City in the future. Private Street. Defined as an access for units with more than one access. Minimum width 28' with parking on one side; or 32' with parking on both sides. Minimum setback from back of curb is 20'. Minimum 7 ton design. Will not be turned over to the City in the future. Private Street Jogs. Private street jogs (intersections less than 150') are not allowed for private street/driveway connections to the public street. x) 17th Avenue shall be constructed with a minimum street width of 50' (curb face to curb face). Per city policy for residential developments, the developer is responsible for paying the cost of the local street equivalent (36' wide curb face to curb face). The developer will be required to sign a petition and waiver for the 17th Avenue improvement. xi) Sarazin Street shall be constructed with a minimum street width of 44' (curb face to curb face). Per city policy for residential developments, the developer is responsible for paying the cost of the local street equivalent (36' wide curb face to curb face). The developer will be required to sign a petition and waiver for the Sarazin Street improvements or have it constructed as part of the developer's agreement. xii) A fifteen (15) foot drainage and utility easement for trunk storm sewer shall be dedicated along the eastern edge and northern edge of the final plat. xiii) The developer shall provide necessary easements, as required by City Code. xiv) The deferred Green Acre assessment of$26,260.03 must be paid. 2. Recommend to the City Council approval of the Final Plat of Longmeadow with revised conditions. 3. Recommend to the City Council the denial of the request for approval of the Final Plat of Longmeadow. 4. Table a decision in order to allow time for the applicant and/or staff to submit additional information or make any necessary revisions. Staff Recommendation: Staff recommends Alternative No. 1, the approval of the Final Plat of Longmeadow, subject to the above conditions. Action Requested: Offer a motion recommending to the City Council the approval of the Final Plat of Longmeadow. i:\commdev\boaa-pc\1998\0709Vplongmd.doc ilir 11111111 I, - _ i 14 Y:". 1 ,Irft .:1.-- ..-f" : 1 te • AG jT -4 '- • • All, ' I:6 •:. ' ::-.1e-w.-;;14, . - 1.............. • -. /if- - . .• ,• •::,...... SG AG AG .0_, CM '4 Wry vm.a AG �A,C II AG RR RR AG 4C-4,144.. LAnc • • u. =Of 103 LOC R 4 .-La ... `. _ '::e. �L ' RR : ~ ::::414:4-t-,.. #111........----7---": lifil LEGEND AG Unceryinc Zones 1010,4401r: =ashu.a ( AGI Agriculture Q'DQWD _ 1111 r---1 Rural Residential iIR I A( Low Density Residential I. AG - RR ; fP181 Urban Residential illikr i (R C( Old Shakopee Residential • 7.71 Medium Density Residential LAKE ( ?� I Multiple Family R P y esidenticl • Y s i ( e' I Highway Business i f S2 I Office Business • RR - �- a� I Central Business 'R �-- I I i ( Light Industrial AG f 12 ( Heavy Industricl 04. et LT Overlay Zones caw • • F R Shorei cnd s (•-•F=FIocdptcin District _ 4 _JII .t �i ._-:r-A -• --- -- E///i;Mining Overlay ,-\`• NI c„.„ 4 - .: PUD Overlay EXHIBIT A °i i s... , .........1 z. ... ._-• tu 1, • ...1 „........ = I,PUI —› .. , t k ki• 4 t • '-'4 Col l 0,:t. 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CTR ID'6124033920 N0, 7824 P. 2/3E 2/3 St.FrancisRegional Medical Center '°'"rF�syonrorcd ty die Bomdeune end,gU,ndhpbh npxnc 1455 Sr.Francis Avenue Shako,MN 55379.3380 612.403-3000 July 6, 1998 • Lee;Johnson Mike Stearns Orrin Thompson Homes 8421 Wayzata Blvd., Suite 30 Golden Valley MN 55426 Dear Lee and Mike: I ani writing in follow-up to our discussion that Terry Anderson from BWBR and I had with you on Friday,June 26. When we met we talked about your questions and potential issues with the SouthValley Health Campus expansion plan,and my purpose in writing to youis to list the modifications and commitments that we can make about the design and stricture of the parking ramp and its use. , • , . e 'a m We talked about terracing the upper level of the parking ramp. We will commit to terracing the top two levels of the parking ramp,setting the top level back an additional thirty feet(this would be sixty feet in all from the property line)with the second level terraced fifteen feet back(45 feet in total from the property line). On the first level above grade we will reduce the opening on the east end in order to reduce both night light disturbance and noise. in addition we will use planting on the east end to soften the exterior and improve the building appearance. We continue to plan to use construction of an open and attractive variety and of building materials commensurate with the standards of the rest of the campus. Landscaag We will provide additional landscaping on the SouthValley Health Campus side of Sarazin Avenue including berms and trees at a height that will be appropriate to reducing the visual impact of the east end of the parking ramp. If at the time of the ramp construction in our discussion with Orrin Thompson and with neighbors it would be appropriate to do so,we would be willing to move some of this landscaping to the opposite side of the street in order increase its screening value. ,e.anlrndtoav RECEIVED TIMEJUL. 8. 4:20PM JUL, 9, 1998 8: 17AM"""`FRAUENSHUH COMPANIES CTR 10:6124033820 M0. 7824 P, 3/4/ 3,3 Lee Johnson Mike Stearns • Page 2 • • j_raffic_Fjgw and Vse of the Ramp We,discussed your concern that traffic flow to the ramp be directed as much as possible from St.Francis Avenue across the front part of the St.Francis campus rather than from Sarazin. We will plan to direct visitor traffic from front portion oi'the campus to the ramp and to ensure the way-finding system accomplishes this. Employees are currently used to entering the Sarazin entrance and probably would continue to do so in the future. We understand you are concerned about light and noise in the late evening from the ramp. We anticipate the ramp usage in the later hours would be limited,and we will work to ensure that the usage is concentrated in the west end,away from Sarazin Street. As identified above,we will also reduce the opening on the ea;t end on the first level above grade to reduce both light and noise disturbance. TeewAcres Acro s am S nciis Avenge We talked briefly about the intended use for this parcel of land and understand that you of desirous of our keeping the three story buildings away from Sarazin and providing as much setback to the property as possible. At this juncture, plans for this property are too fluid to be very specific here. We will sit down with you when we have more details and will work with you to try to ensure the development of this property works as well as is possible for your development also. 'blank you for meeting with us and for your interest in finding solutions that can work well;for all. We look forward to continuing to be good neighbors as Shakopee, particularly this part of Shakopee,grows and develops for the benefit of the community. Sincerely, Venetia Kudrle President kt RECEIVED TIMEJUL, 8. 4:20PM ly. c CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Amendment to the Minnesota Valley Health Campus DATE: July 21, 1998 INTRODUCTION St. Francis Regional Medical Center has submitted an application for an Amendment to the Minnesota Valley Health Campus Planned Unit Development (PUD). The applicant is requesting approval for the construction of a five (5) level parking ramp and the designation of uses that would be allowed to locate in the currently undeveloped portions of the site. Copies of the June 18 and July 9, 199, Planning Commission staff memos have been attached for your reference. Also attached for your reference, is a copy of the Master Plan Expansion/Parking Calculations that has been provided by the applicant. ALTERNATIVES 1. Approve Resolution No. 4947. 2. Do not approve the approve Resolution 4947, stating the reasons for denial. 3. Table the decision, and request additional information from the applicant and/or staff PLANNING COMMISSION RECOMMENDATION The Planning Commission has recommended the approval of the Amendment to the Minnesota Valley Health Campus Planned Unit Development (Alternative No. 1)to allow the construction of a five (5) level parking ramp and the approval of the proposed uses for those areas of the PUD which are currently undeveloped, subject to the original conditions of approval, in addition to the following conditions: (please note that Condition Nos. 7, 8, and 9 are conditions that have been added as a part of the Planning Commission's recommendation) 1. The applicant shall be required to provide additional landscaping units on the PUD site for the construction of the parking ramp, subject to the requirements of Section 11.60, Subd. 8 of the Shakopee City Code. Any future expansions on the PUD site will be required to comply with the requirements of Section 11.60, Subd. 8 of the Shakopee City Code. 2. Any signage for the parking ramp shall comply with Section 11.70 of the City Code. 3. The parking ramp shall comply with all design criteria/performance standards of the City Code. 4. Access to Zones A and B shall be required off of the internal street system. No access shall be allowed off of County Road 17(Marschall Road). 5. At such time as Zone B develops, 20% of the site (3.46 acres) of the site shall be designated as open space to comply with the PUD requirements. 6. Any development in Zones A and B shall be required to comply with the design standards of the Office Business (B2) zone and all other applicable standards outlined in the City Code. 7. All sides of the parking ramp structure shall be constructed of brick. 8. Thirty(30)percent of the required landscaping units shall be sized at a minimum of 4 inch diameter and 20 feet tall. 9. Ten (10) percent of the required landscaping units or the maximum that can be accommodated, whichever is greater, shall be located on the terraces of the parking ramp structure. ACTION REQUESTED Offer Resolution No. 4947, and move its adoption. ,7! /1:f4' ulie Kh a Planner II i:\commdevkc\1998\cc0721\pudamstEdoc RESOLUTION NO. 4947 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA, APPROVING AN AMENDMENT TO THE MINNESOTA VALLEY HEALTH CAMPUS PLANNED UNIT DEVELOPMENT WHEREAS, on November 15, 1994, the City Council approved Resolution No. 412, Approving the Preliminary and Final Development Plans for the Minnesota Valley Health Campus; and WHEREAS, the owners of the property have made application to amend the development plans to include the construction of a parking ramp and designate allowable uses for those portions of the property which are currently undeveloped; and WHEREAS,the property upon which the request is being made is legally described as follows: The Southeast Quarter(SEI/4) of the Northeast(NEI/4): The North 21.15 feet of the Northeast Quarter (NEI/4) of the Southeast Quarter(SEI/4) and the South Half(S1/2) of the Northeast Quarter (NEI/4) of the Northeast Quarter (NEI/4), Section 18, Township 115, Range 22, Scott County, Minnesota; and WHEREAS, all notices of the public hearing for the Amendment to the Planned Unit Development have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; WHEREAS,the Planning Commission did review the Amendment to the Planned Unit Development on June 18 and July 9, 1998 and has recommended its approval. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Minnesota Valley Health Campus Planned Unit Development is hereby amended to allow the construction of a five (5) level parking ramp and the uses designated on the undeveloped portions of the site are approved, subject to the following conditions: 1. The applicant shall be required to provide additional landscaping units on the PUD site for the construction of the parking ramp, subject to the requirements of Section 11.60, Subd. 8 of the Shakopee City Code. Any future expansions on the PUD site will be required to comply with the requirements of Section 11.60, Subd. 8 of the Shakopee City Code. 2. Any signage for the parking ramp shall comply with Section 11.70 of the City Code. 3. The parking ramp shall comply with all design criteria/performance standards of the City Code. 4. Access to Zones A and B shall be required off of the internal street system. No access shall be allowed off of County Road 17(Marschall Road). 5. At such time as Zone B develops, 20% of the site (3.46 acres) of the site shall be designated as open space to comply with the PUD requirements. 6. Any development in Zones A and B shall be required to comply with the design standards of the Office Business (B2) zone and all other applicable standards outlined in the City Code. 7. All sides of the parking ramp structure shall be constructed of brick. 8. Thirty(30)percent of the required landscaping units shall be sized at a minimum of 4 inch diameter and 20 feet tall. 9. Ten (10) percent of the required landscaping units or the maximum that can be accommodated,whichever is greater, shall be located on the terraces of the parking ramp structure. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1998. Mayor of the City of Shakopee Attest: City Clerk Prepared By: City of Shakopee 129 Holmes Street South Shakopee, MN 55379 9116%, SOUTH VALLEY HEALTH CAMPUS BWBR COMMISSION NO.97132.00 BWBR ARCHITECTS May 18,1998 • MASTER PLAN EXPANSION/PARKING CALCULATIONS St. Gertrudes 53,000 s.f.@ 4+ 1/500 108 Spaces (33,000 s.f. existing+20,000 s.f. new) PNMC 37,000 s.f.@ 1/200 s.f. 185 Spaces (22,000 s.f. existing+ 15,000 s.f.new) 2 Levels MOB 1 80,000 s.f.@ 1/200 s.f. 400 Spaces (22,000 s.f.existing+58,000 s.f. new) 4 Levels MOB 2 80,000 s.f. @ 1/200 s.f. 400 Spaces (4 Levels) MRO 7,800 s.f. @ 1/200 s.f. 39 Spaces (5,400 s.f.existing+2,400 s.f. new) SFRMC First Floor 111,600 s.f. (61,000 s.f.existing+50,600 s.f.new) 369,400 s.f. Second &Third Floors - Existing 2"d Floor 40 Beds 24,000 s.f. - New.3rd Floor 31 Beds 24,000 s.f. - New No. 2nd Floor 30 Beds 20,000 s.f. - New No. 3`d Floor 30 Beds 20.000 s.f. 457,400 s.f. • Diag./Outpatient 60% 67,000 sf @ 1/200 s.f. 335 Spaces • Support 20% 22,300 s.f.@ 1/500 s.f. 45 Spaces • Admin. 20% 22,300 s.f.@ 1/250 s.f. 89 Spaces • Beds* 131 Beds @ 1/2 Beds 66 Spaces Subtotal 1,667 Spaces ZONE 'A' 60.000 s.f. n 1/250 s.f. 240 Spaces (274,200 or 243,200 s.f. +) 517,100 s.f. Subtotal 1,907 Spaces NOTES: 1,470 Spaces(Surface)Available[280 spaces in Zone`A']eiti. u 1,990 Spaces Available with 5 Level Ramp I+n 1Y 2 2 1998 BWBR Architects,Inc. calculations.doc CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Amendment to the South Valley Health Campus Planned Unit Development DATE: July 9, 1998 INTRODUCTION At its June 18, 1998, meeting, the Planning Commission opened a public hearing to consider a request to amend the Planned Unit Development(PUD)for St.Francis Regional Medical Center. After taking considerable public testimony, the Commission decided to continue the public hearing to this evenings meeting,to allow time to reflect upon the information provided. Please find attached, a copy of the June 18, 1998, staff report for this item, for reference purposes. ALTERNATIVES 1. Recommend to the City Council the approval of an amendment to the development plans of the Minnesota Valley Health Campus to allow the construction of a five(5)level parking ramp and the approval of the proposed uses for those areas of the PUD which are currently undeveloped, subject to the current conditions, as well as the original conditions of approval. 2. Recommend to the City Council the denial of the an amendment to the development plans of the Minnesota Valley Health Campus to allow the construction of a five(5) level parking ramp and the approval of the proposed uses for those areas of the PUD which are currently undeveloped, subject to the current conditions, as well as the original conditions of approval. 3. Continue the public hearing and request additional information from the applicant and/or staff. STAFF RECOMMENDATION Staff recommends the approval of the request for an amendment to the development plans of the Minnesota Valley Health Campus to allow the construction of a five (5) level parking ramp and the approval of the proposed uses for those areas of the PUD which are currently undeveloped, subject to the following conditions of approval, as well as the original conditions of approval. 1. Prior to City Council review of the amendment to the PUD, the applicant shall provide the City with documentation that the outstanding issues with Shakopee Public Utilities Commission(SPUC)have been resolved. 2. The applicant shall be required to provide additional landscaping units on the PUD site for the construction of the parking ramp, subject to the requirements of Section 11.60, Subd. 8 1 of the Shakopee City Code. Any future expansions on the PUD site will be required to comply with the requirements of Section 11.60, Subd. 8 of the Shakopee City Code. 3. Any signage for the parking ramp shall comply with Section 11.70 of the City Code. 4. The parking ramp shall comply with all design criteria/performance standards of the City Code. 5. Access to Zones A and B shall be required off of the internal street system. No access shall be allowed off of County Road 17(Marschall Road). 6. At such time as Zone B develops, 20% of the site (3.46 acres) of the site shall be designated as open space to comply with the PUD requirements. 7. Any development in Zones A and B shall be required to comply with the design standards of the Office Business (B2) zone and all other applicable standards outlined in the City Code. ACTION REQUESTED Offer a motion to recommend to the City Council, the approval of an amendment to the development plans of the Minnesota Valley Health Campus to allow the construction of a five (5) level parking ramp and the approval of the proposed uses for those areas of the PUD which are currently undeveloped, subject to the current conditions, as well as the original conditions of approval, and move its approval. itA4ierna Kl nner II i:\commdev\boas-pc\1998\070 9\pudamstf.doc 2 CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Amendment to the South Valley Health Campus Planned Unit Development DATE: June 18, 1998 INTRODUCTION Resolution No. 4120 approving the preliminary and final development plans for Minnesota Valley Health Campus Planned Unit Development (PUD) was approved by the City Council on November 15, 1994 and Ordinance No. 433, approving amendment No. 1 to the Minnesota Valley Health Campus PUD was approved by the City Council on November 21, 1995 (Exhibits A and B). Amendment No. 2 to this PUD was approved on May 21, 1996, with the passage of Ordinance No. 452 (Exhibit C). The applicant is currently requesting Amendment No. 3 to PUD to allow the construction of a five(5) level, 520 car parking ramp, as well as designating proposed uses for currently undeveloped portions of the PUD. The medical campus is located east of County Road 17 and south of 17th Avenue (Exhibit D). The applicant has submitted a cover letter discussing this request. This cover letter has been attached as Exhibit E. DISCUSSION The proposed development plans for this amendment are attached as Exhibit F. Access would be obtained to the parking ramp via Sarazin Street. The original PUD proposed a parking lot for the area of the PUD that is now proposed for the parking ramp location. The proposed parking ramp would add approximately 378 parking spaces to the parking plan approved with the original PUD request. The parking ramp is proposed to be constructed as a five(5)level structure with half of a level located below ground. Therefore, the parking structure would be 4.5 levels above ground for a total height of 38 feet above grade. The Office Business(B2)zone allows a maximum height of 55 feet. The applicant has divided the currently undeveloped portions of the PUD into two"zones". Zone A is located north of the existing facilities and Zone B is located south of St. Francis Avenue. The applicant is proposing that the following uses be allowed to locate in these respective zones. Zone A Zone B Health Related Retail Health Related Retail Health Related Office Health Related Office Health Fitness Center Child Care 1 Child Care Health Fitness Center Medical Ambulatory Care Assisted Living/Senior Housing Guest Housing Conference Center/Education Medical Ambulatory Care If the PUD amendment were ultimately approved to allow these uses, at the time of any construction, development plans would be required to comply with the design standards of the Office Business (B2) zoning district, as well as any applicable performance standards (landscaping requirements, building materials, etc.). The landscaping requirements of the original development plans do not take into account the proposed addition. Due to this, a condition has been added requiring the applicant to provide additional landscaping to comply with the requirements of the City Code. When the original PUD was approved, open space requirements were met for the portion of the PUD that is located north of St. Francis Avenue. Therefore, at the time that the property south of St. Francis Avenue develops, twenty (20) percent of that property (3.46 acres) shall be required to be designated as open space. Because there have not been any variations requested along with this amendment request, the proposed parking ramp, if constructed, would be required to meet all design criteria of the City Code. Such design criteria include, but are not limited to, setback and height requirements for the Office Business (B2)zone, and performance standards, such as building materials. Any signage related to the proposed parking ramp must comply with Section 11.70 of the Shakopee City Code. Signage shall require an approved sign permit, if applicable. Shakopee Public Utilities (SPUC) has commented that the proposed parking ramp conflicts with existing underground power cables and that the connecting link conflicts with existing watermain. Staff is recommending that prior to City Council review of the Amendment to the PUD, the applicant provide the City with documentation that these issues have been resolved with the Public Utility Commission. The Scott County Highway Department has commented that any access to Zones A and B should be from the internal street system and not from County Road 17. The County Highway Department has also provided these general comments: • No ponding, signing, berming, or landscaping will be allowed within the County right-of-way; • Any grading or utility work within the County right-of-way will require a permit prior to the work commencing; • Provide drainage calculations for any drainage for entering the County right-of- way. This should include existing and proposed conditions and a summary denoting any change; 2 • The County requests the opportunity to comment on the site plans and construction plans for this project that impact the current or future County roadway system. These general comments are issues that will be addressed when specific construction plans are available for Zones A and B. ALTERNATIVES 1. Recommend to the City Council the approval of an ame' - • - •evelopment plans of the Minnesota Valley Health Campus to allow the constructi% of a four(4;1- el parking ramp and the approval of the proposed uses for those areas of the PUD : - •• - i rrently undeveloped, subject to the current conditions, as well as the original conditions of approval. 2. Recommend to the City Council the denial of the an amendment • • •-velopment plans of the Minnesota Valley Health Campus to allow the constructio 4,4 a four(4 leve •arking ramp and the approval of the proposed uses for those areas of the PUD whic - urrently undeveloped, subject to the current conditions, as well as the original conditions of approval. 3. Continue the public hearing and request additional information from the applicant and/or staff STAFF RECOMMENDATION Staff recommends the approval of the request for an amendi,;1,.,Srihhr evelopment plans of the Minnesota Valley Health Campus to allow the construction • a four (4) lev,, parking ramp and the approval of the proposed uses for those areas of the PUD whic :. -- - y undeveloped, subject to the following conditions of approval, as well as the original conditions of approval. 1. Prior to City Council review of the amendment to the PUD, the applicant shall provide the City with documentation that the outstanding issues with Shakopee Public Utilities Commission(SPUC) have been resolved. 2. The applicant shall be required to provide additional landscaping units on the PUD site for the construction of the parking ramp, subject to the requirements of Section 11.60, Subd. 8 of the Shakopee City Code. Any future expansions on the PUD site will be required to comply with the requirements of Section 11.60, Subd. 8 of the Shakopee City Code. 3. Any signage for the parking ramp shall comply with Section 11.70 of the City Code. 4. The parking ramp shall comply with all design criteria/performance standards of the City Code. 5. Access to Zones A and B shall be required off of the internal street system. No access shall be allowed off of County Road 17(Marschall Road). 6. At such time as Zone B develops, 20% of the site (3.46 acres) of the site shall be designated as open space to comply with the PUD requirements. 7. Any development in Zones A and B shall be required to comply with the design standards of the Office Business (B2) zone and all other applicable standards outlined in the City Code. 3 ACTION REQUESTED Offer a motion to recommend to the City Council, the approval of an amendment to the development plans of the Minnesota Valley Health Campus to allow the construction of a four (4) level parking ramp and the approval of the proposed uses for those areas of the PUD which are currently undeveloped, subject to the current conditions, as well as the original conditions of approval, and move its approval. ......_ lie Klima Planner II i:\commdev\boaa-pc\1998\06I 8\pudamstf.doc 4 r EXHIBIT A RESOLUTION NO. 4120 _ A RESOLUTION OF TSA TY OF D FZYAL DEVELOPlY1EOPEE, �PLANS FOR SOTA, THE G THE PRELLMLNARY MINNESOTA VALLEY HEALTH CAMPUS PLANNED UNIT DEVELOPMENT. WHEREAS,the Planning Commission of the City of Shakopee did review the Preliminary Development Plan for the Minnesota Valley Health aits approval;land ed Unit Development on October 8th and October 20th, 1994, andhas recommended WHEREAS, the Planning Commission of the City of Shakopee did review the Final Development Plan for the Minnesota Valley Health Campus Planned Unit Development on November 3, 1994, and has recommended its approval; and WHEREAS, all notices of the public hearing for the Preliminary Development Plan have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SH.AKOPEE, MLNNESOTA, as follows: •• That the Preliminary and Final Development Plans for the Minnesota Valley Health Campus Planned Unit Development described as: The Southeast Quarter (SE 1i4) of the Northeast Quarter(VE1/4): The North 21.15 feet of the Northeast Quarter (VE1/4) of the Southeast Quarter SE 1/4) and the South Half(51/2) of the Northeast Quarter (NE 1/4) of the Northeast Quarter (VEI.4), Section 18, Township 115, Range 22, Scott County, Minnesota,- is hereby approved, subject to the following conditions: 1. The following variances are approved: A. (3) Section 11.23, Subd. 5.A, regarding Front Yard Setback oF50 Feet: A 50 foot variance to the 50 foot front yard setback requirement is approved for the proposed principal structure on Lot 1, Block 1, so that the St. Francis Regional Medical Center maybe attached to the Park Nicollet Medical Center (zero setback). A 10 foot variance to the 50 foot front yard setback requirement is approved for the proposed accessory structure on Lot 1, Block 1, so that the maintenance garage may be constructed 40 feet from the east lot line. A 50 foot variance to the 50 foot front yard setback requirement is approved for Lot 5, Block 1, so that the Medical Office Building may be constructed with a zero setback from the interior front lot line. B (3) Section 11.28, Subd. 5.A, regarding Rear Yard Setback of 40 Feet. A 40 foot variance to the 40 foot rear yard setback requirement is approved for the structure on Lot 6,Block 1, so that the Park Nicollet Medical Center may be attached to the St. Francis Regional Medical Center (zero setback). A 40 {20} foot variance to the 40 foot rear yard setback requirement is approved for the structure on Lot 3, Block 1, so that the Long Term Care facility may be connected to St. Francis Regional Medical Center (zero setback) {located 25 feet from the rear lot line). A 40 foot variance to the 40 foot rear yard setback requirement is approved for the structure on Lot 5, Block 1, so that the "Medical Office Building" may be attached to the St. Francis Regional Medical Center (zero setback). C. (4{3}) Section 11.28, Subd. 5.A, regarding the Side Yard Setback of 15 Feet. Three 15 foot variances to the 15 foot side yard setback requirement are approved for Lots 1, 3, 5, and 6, Block 1, so that the Park Nicollet Medical Center, the Medical Office Building., and the Long Term Care Center may be attached to the St. Francis Regional Medical Center (zero setback). A 15 foot variance to the 15 foot side yard setback requirement is approved for Lot 5, Block 1, so that the Medical Office Building may be constructed with a zero setback from the interior side lot lines. D. (1) Section 4.30, Subd. 4, regarding Signage Allowed within the Multi-family Residential (R-4) Zone. A variance to this portion of the Sign Ordinance to allow compliance with the "Site Signage Plan", as proposed with the Final Development Plan for the Planned Unit Development. E. (1) Section 11.03, Subd. 3.A,Item 1, regarding required frontage on a public right-of-way. A variance to this portion of the Zoning Ordinance is approved for Lot 5, Block 1, so that the Medical Office Building may be constructed with a zero setback from the interior front, rear, and side lot lines. 2. The following requirements regarding right-of-way and street construction shall be required: A. The applicants shall submit a petition for public improvements for the north, south and east street projects. • 3. The following requirements regarding landscaping and wetlands shall be required: A. The PUD shall comply with the Landscape Plan submitted as part of the Final Development Plan,which conforms to Section 11.60, Performance Standards, Subd. 8, of the Zoning Ordinance adopted by the City Council on June 7, 1994, for Landscaping Requirements, including: 1) Fifteen percent(15%)of the lot must be landscaped. The landscaping shall be concentrated between the principal structure and any adjacent street right-of-way, or other areas which are visible from the street; 2) A minimum of five units of landscaping are required for each 1,000 square feet or fraction thereof of gross building area up to 10,000 square feet. An additional three units of landscaping shall be required for each 1,000 square feet or fraction thereof of gross building area over 10,000 square feet and up to 50,000 square feet. An additional unit of landscaping shall be required for each 1,000 square feet or fraction thereof of Gross building area over 50,000 and up to 100,000 square feet. An additional one unit of landscaping shall be required for each 5,000 square feet or fraction thereof of Gross building area over 100,000 square feet. Using these requirements, the applicant would be required to plant a minimum of 252 units on the PUD site. 3) Landscaping materials must meet the following minimum size requirements. Each constitutes one unit of landscaping. Not more than 50 percent of the landscaping units shall be composed of shrubbery. a) Overstory Deciduous Trees 2 inch diameter b) Ornamental Trees 1-1/2 inch diameter c) Coniferous Trees 6 feet d) Shrubbery 5 gallons 4) If healthy landscaping of acceptable species exists on a site prior to development, the Zoning Administrator may allow credit if it is left in good condition. One unit of mature existing landscaping may be credited as two units of new landscaping. Each existing mature be asthree units. hardwood tree may credited ��,� 5) All landscaping shall be properly maintained and any dead or diseased material shall be removed and replaced with material meeting these requirements. The City shall require submission of a landscaping bond in an amount equal to 115 percent of the value of the landscaping to ensure compliance with this section during the first year after planting. 4. The following requirements regarding easements and operational agreements shall be required: A. Each lot shall have its own water service, and sanitary and storm sewer services. B All private utility easements shall be shown on a recorded easement. This easement document must be approved by the City Attorney prior to recording by the Scott County Recorder. C. The stormwater detention pond shall be covered -by a public drainage easement. D. An access easement shall be required to allow access to Lot 5, Block 1. This access easement shall be reviewed and approved by the City Attorney prior to recording by the Scott County Recorder. E. An operational agreement for the maintenance, parking., landscaping, and other Zoning Ordinance requirements shall be required. This operational agreement shall be reviewed and approved by the City Attorney prior to recording by the Scott County Recorder. 5. The following procedural actions must be taken: A. A Development Agreement stating the conditions of approval of the PUD must be filed with the Scott County Recorder. B Approval of the Final Development Plan is contingent upon the approval of the following by the City Engineer: 1) The Preliminary Grading and Drainage Plan; 2) The Erosion Control Plan; 3) The Stormwater Management Plan, including the stormwater calculations; and 4) The Final Construction Plans for all public improvements. C. Approval of the Final Development Plan is contingent upon the approval of the following Utility Plans by Shakopee Public Utilities: 1) Utility Plan, Phase 1 Initial Buildout; and 2) Utility Plan, Phase 2 Expansion. 6. Unless otherwise noted in the conditions of approval, or modified to get approvals under Paragraph 5 above, the Planned Unit Development shall comply with the Preliminary and Final Development Plans attached as Exhibit A, labeled, "Site Plan: Phase 1 Initial Buildout"; Exhibit B, labeled, "Site Plan: Phase 2 Expansion; Exhibit C, labeled, "Open Space Plan"; Exhibit D, labeled, "First Floor Reference Plan"; Exhibit E, labeled, "Second Floor Reference Plan"; Exhibit F, labeled, "Exterior Elevations"; Exhibit G, labeled, "Lighting Plan: Phase 2 Expansion Buildout"; Exhibit H, labeled, "Site Signage Plan: Phase 2 Expansion"; Exhibit I, labeled, "Landscape Plan: Phase I Initial Buildout"; and Exhibit J, labeled, "Landscape Plan: Phase 2 Expansion". BE if FURTHER RESOLVED,that the Mayor and City Clerk are hereby authorized and directed to execute said Development Agreement for the Final Development Plan for the Planned Unit Development. Passed in ak ' n session of the City Council of the City of Shakopee, Minnesota, T , � r held this /5' _day of N fn,ilAN12/1) , 1994. Mayorett tie City of Shakopee Attest: LThJ4 f C/ 6 City Clerk Approved as to form: - City Attorney EXHIBIT B ORDINANCE NO. 433 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING. THE ZONING MAP ADOPTED IN CITY CODE SEC. 11.03 BY REZONING LAND COMMONLY KNOWN AS THE MINNESOTA VALLEY HEALTH CAMPUS FROM B-2 TO PLANNED UNIT DEVELOPMENT OVERLAY ZONE NO. 6 . • WHEREAS, the owners of the land described on Exhibit A, commonly known as the Minnesh ota submitted an application requetng ��zoningfrmB2toPannedUit Development; and W -� notices were duly sent and posted, and a public hearingg was held on November 3 , 19919�jnda�m�Gdheotswh�csipublic at a public hearing on November 9, hearing all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission voted to recommend approval of the rezoning request to the City Council . THE CITY CODICIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section_ 1 - That the zoning map adopted in City Code Sec . is hereb amended by rezoning land described on Exhibit A, 11 . 03oy commonly known as the Minnesota Valley ZoneyNoea6th Campus, from B- to planned Unit Development That all provisions of Cloy Code Chap�-er' 11, Section 2 - this except as modified below. Zoning,• shall aooly to this zone, _ i . The following variances are approved: A. Variances from City Code Sec . 11.38, Subd. S .C, regarding front yard setback of 30 feet : A 30-foot variance to the 30-foot front yard setback requirement is approved for the proposed principal structure on Lot 1, Block 1, so that the St . Francis Regional Medical Center may be attached to the Park Nicollet Medical Center (zero setback) . A 30-foot variance to the 30-foot front yard setback requirement is approved for Lot 5, Block 1, so that the Medical Office Building may be constructed with a zero setback from the interior front lot line . B . Variances from City Code Sec . 11.38, Subd. 5 .C, regarding rear yard setback of 30 feet : A 30-foot variance to the 30-foot rear yard setback requirement is approved for the structure on Lot 6, Block 1, so that the Park Nicollet Medical Center may be attached to the St . Francis Regional Medical Center (zero setback) . A 30-foot variance to the 30-foot rear yard setback requirement is approved for the structure on Lot 3 , Block 1, so that the Long Term Care Facility may be connected to St . Francis Regional Medical Center (zero setback) . A 30-foot variance to the 30-foot rear yard setback requirement is approved for the structure on Lot 5, Office may Block hed to the tSt . Francis the Regional Building RegionalMedicaCenter aattic (zero setback) . C. Variances from City Code Sec. 11.38, Subd. S .C, regarding the side yard setback of 20 feet : Three 20-foot variances to the 20-foot side yard setback recuirements are approved for Lots 1, 3 , 5 , and 6 , Block 1, so that the Park Nicollet Medical Center, the Medical Ofice Building, and the Long Term Care Center may be attached to the St . Francis Regional Medical Center (zero setback) . A 20-foot variance to the 20-foot side yard setback requirement is approved for Lot 5, Block 1, so that the Medical Office Building may be constructed with a zero setback from the interior side lot lines . D. A variance to City Code Sec. 11 .70 ,. Subd. 10, regarding signage allowed within the highway business, office business, and major recreation zones to allow w compliance with the Site Signage Plan as proposed with the Final Development Plan for the Planned Unit Development . E. A variance to City Code Sec . 11.81, Subd. 13 .A, regarding required frontage on a public right-of-way, to allow the Medical Office Building on Lot 5 , Block 1 to be constructed with a zero setback from the interior front, rear, and side lot lines . 2 . The following requirements regarding right-of-way and street construction shall be required: A. The applicants shall submit a petition for public improvements for the north, south, and east street projects . 2 . � 3 . The following requirements regarding landscaping and wetlands shall be required: A. The PUD shall comply with the Landscape Plan submitted as part of the Final Development Plan, which conforms to Section 11 .60 , Performance Standards, Subd. 8 . Using the minimum landscaping requirements, the applicant would be required to plant a minimum of 252 units on the PUD site. A . The following requirements regarding easements and operational agreements shall be required: A. Each lot shall have its own water service, and sanitary and storm sewer services . B. All private utility easements shall be shown on a recorded easement . This easement document must be approved by the City Attorney prior to recording by the Scott County Recorder. C. The stormwater detention pond shall be covered by a public drainage easement . D . pn access easement shall be required to allow access to Lot 5 , Block 1 . This access easement shall be reviewed and approved by the City Attorney prior to recording by the Scott County Recorder. - g E. An operational agreement for the maintenance, P �cln , landscaping, and other Zoning Ordinance requirements hall be recuired. This operational agreement shall be reviewed and approved by the City ,Attorney prior to recording by the Scott County Recorder. 5 . The following procedural actions must be taken: A. A Development Agreement stating the conditions of approval of the PUD must be filed with the Scott County Recorder. B . Approval of the Final Development Plan is contingent upon the approval of the following by the City Engineer: 1. The Preliminary Grading and Drainage Plan; 2 . The Erosion Control Plan; 3 . The Stormwater Management Plan, including the stormwater calculations; and 3 . .rj 4. The Final Construction Plans for all public _. _... .. .w._.. improvements . C. Approval of the Final Development Plan is contingent upon the approval of the following Utility Plans by Shakopee Public Utilities; 1. Utility Plan, Phase 1 Initial Buildout; and 2 . Utility Plan, Phase 2 Expansion. 6 . Unless otherwise noted in the conditions of approval, or modified to get approvals under paragraph 5 above, the planned Unit Development shall comply with the Preliminary and Final Development Plans attached to Resolution No . 4120 as Exhibit A, labeled, "Site Plan: Phase 1 Initial Buildout" ; Exhibit B, labeled, "Site Plan: Phase 2 Expansion_; Exhibit C, labeled, "Open Space Plan" ; Exhibit D, labeled, "First Floor Reference Plan" ; Exhibit E, labeled, "Second Floor Reference Plan" ; Exhibit F, labeled, "Exterior Elevations" ; Exhibit G, labeled, "Lighting Plan: Phase 2 Expansion_ Buildout" ; Exhibit H, labeled, "Site Signage Plan: Phase 2 Expansion" ; Exhibit I, labeled, "Landscape Plan" Phase 1 Initial Buildout" ; and Exhibit J, labeled, "Landscape Plan : Phase 2 Expansion" . However, to the extent that Exhibit C to this ordinance is inconsistent with those listed in this paragraph, Exhibit C to this ordinance shall control . 7 . The Mayor and City Clerk are hereby authorized and directed to execute the Development Agreement for the Final Development Plan for the Planned Unit Development . Section 3 - Effective Date . This ordinance becomes effective from and after its passage and publication. Passed in amA . NA- . session of the City Council of the City of Shako, ee,cUMinnesota, held this d/, - day of ____ __,L..4_, 1995 . Mayor of . ' \ i ty of Shakopee City Clerk Attes v_4, 7 , 0' � CityAttorney Approv s to form: -�� L�, I/ / r Publis in the ShakopeeValley N�ws on the ,� day of [21CCL] 4 EXHIBIT A The Southeast Quarter(SE 1/4) of the Northeast Quarter(NE 1/4): The North 21.15 feet of the Northeast Quarter(NE 1/4) of the Southeast Quarter(SE 1/4) and the South Half (S 1/2) of the Northeast Quarter(NE 1/4) of the Northeast Quarter(NE 1/4), Section 18, Township 115,Range 22, Scott County,Minnesota. EXHIBIT C ORDINANCE NO. 452, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING ORDINANCE NO. 433 , CREATING PLANNED UNIT DEVELOPMENT OVERLAY ZONE NO. 6, BY AMENDING THE DEVELOPMENT PLAN. WHEREAS, on November 21, 1995, the City Council approved Ordinance No. 433 , rezoning the Minnesota Valley Health Campus from B-2 to Planned Unit Development Overlay Zone No . 6; and WHEREAS, the owners of the land described on Exhibit A, now desire to construct a radiation therapy and oncology center, with related signage and parking; and WHEREAS, the original development plan does not specifically allow these changes; and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on May 9, 1996, at which time all persons present were given an opcortunity to be heard; and WHEREAS, the Planning Commission voted to recommend approval of the rezoning request to the City Council . THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That Planned Unit Development Overlay Zone No . 6 is hereby amended as follows : 1 . A radiation therapy and oncology center may be constructed adjacent to the northwest end of the hospital . 2 . An additional 30 landscaping units shall be installed within Planned Unit Development Overlay Zone No. 6 for this center. 3 . • Signage limitations are amended to allow up to two signs on the west side of the hospital, not to exceed a combined total of 200 square feet in area . a . Additional expansion of the structures within Planned Unit Development Overlay Zone No. 6 is permitted, subject to strict compliance with the requirements of City Code Sec . 11 . 60 , Subd. 8, and general compliance with the Preliminary and Final Development Plans adopted with Resolution No. 4120 . In no event may expansions exceed the parameters specified in the Square_ Footage and Parking Summary Table . The general 3 character, uses, intent, and design of any expansion must match the character and palette of materials used on the currently existing structures. 5 . All provisions of City Code Chapter 11, Zoning, shall apply to this zone, except as modified above, in Ordinance No. 433 , or in Resolution No. 4120 . Section 2 - The Mayor and City Clerk are hereby authorized and directed to execute an amendment to the Development Agreement for the Planned Unit Development. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in 0 L MA ' session of the City Council of till.? City of Shakotee, &nnesota, held this ,2/4) day of )41/ , 1996 . Mthe City of Shakopee • l 0./‹. City Clerk Attest : r)'‘,L(.14-4f Approved as to form: -c:� .. �, City Attorney Publishe in the Shakopee Valley News on the day of � 11�P , 1996 . [16MEMO] 2. • • y EXHIBIT A The Southeast Quarter (SE1/4) of the Northeast Quarter SE114)th and the feet of the Northeast Quarter (NE1/4) of the Southeast South Half(S1/2) of the Northeast Quarter (NE1/4) of the Northeast Quarter (NE1/4), Section 18, Township 115, Range 22, Scott County, Minnesota. 7 4 , , -..- - . ., . ; ',�,�== •_,.,00D ""` ♦`ii•!� EXHIBIT D - . igi - " i'• 4 T 4 ,:'.-..x..-.-.7- 51[IDEE It I I-QLD ►r�i��►��i�.f. iiiiir� -] :u a_b_i, at �o ,4 ►i�iiiii V1 2110 t"lam 4 Nr.40/ ALS,��+J♦I► ws a �� B1 0.q „dog..,._ - t.• ..., i . cr- .. ,. . i. puritgarDr, _. !Ia. Q B1 ':'.1kiTci4 i” e' .. - ' ! i , 144 4 : .;""irl .....11, Mai ..miwiggillillille_ . �. �.�.I �f w resat 1 . v ..,.,44: .. . er ...rt 1 AG 40 AG 1 R: 4 A cAppoACZ . 4 a f • V/LCV VE4 m LEGEND _n.uer;y o Zones • =G • Agr c..iture. ",i • __ . �rcl Resideritiei I t i ?C�1 Old S:ckopee Resider�tici a` s` `� "a` ,°. 'rte Medi. • Cees;y Resid_n; c iC-- RR - r mit _�-- , 3•3 I Mui,.rle Fcrnil Resdentic. s, RRA► t _ y 1 '' II Hig-.vcy air.ess 'II' L 7 Druce Business AG ( 3 I Cer trcl �usir:ess ; i� v ;1- ', AG RR ____ry-11 ' • : :. Zres L'''-,:::7 LAKE =A, C r✓ i ,tit :::=;'—:::::::::::: r. . s:•'c: R R I , RR ...„.......-r. - i AG ' ,. AG .1 -.,, .:r.g OLe-cy '�� '\ :s-.-._ %.12 .-:--.-.i- - x.77• -- . t--- A. . EXHIBIT E MAT 2.2 1;.18 May 20, 1998 FRAUENSHUH COMPANIES Ms. Julie KlimaCOMMERCIAL REAL ESTATE ADVISORS CITY OF SHAKOPEE 129 South Holmes Street Shakopee, MN 55379 Dear Ms. IQima: On behalf of the SouthValley Health Campus members, I am submitting the enclosed application for an Amendment to the Planned Unit Development for SouthValley Health Campus. As this submission contemplates the future of healthcare for Shakopee and the surrounding regional area, I think it would be appropriate to review the history of the SouthValley Health Campus. In the early 1990's, St. Francis Regional Medical Center began to evaluate the future of healthcare. This review yielded two significant findings: 1) The future would hold a new model for healthcare delivery and 2) the old Shakopee hospital site would not lend itself to this expanded healthcare model. In order to prepare itself for the future, St. Francis Regional Medical Center embarked on two parallel paths. The first path was one of designing a new model for healthcare delivery. The second path was a search for a site which could house the new model. After a great deal of searching and with the assistance of Shakopee City Officials, Shakopee City Planning Staff, Scott County and MnDot, a new site was identified which was deemed ideal for a regional healthcare facility due to its expansion capabilities, location and forthcoming infrastructure. In 1993, St. Francis Regional Medical Center made a tremendous investment towards the future by purchasing the current SouthValley site and with the help of the City, St. Francis Regional Medical Center had the Metropolitan Urban Service Area expanded to include the site. With a new site and new healthcare delivery model in hand, St. Francis Regional Medical Center, Park Nicollet Clinic, Health Dimensions, Inc. and Frauenshuh Companies commenced with the design of a new healthcare campus. Once again, with the help of the City Planning Staff, SouthValley members created a new campus and Planned Unit Development. At the direction of the City Planning Staff, SouthValley Health Campus did not include unknown or highly speculative building components in the original PUD. The City Planning Staff indicated that as long as future phases fell within zoning ordinances and guidelines and did not violate the green space requirements, future expansion would not be an issue. MINNESOTA CENTER STE.210 7760 FRANCE AVE.SO. - BLOOMINGTON,MN 55435-5802 1 (612)896-2322 2 FAX:(612)896-2311 Equal Opportunity Employer r .y 20, 1998 ,ds. Julie Klima Page Two Since the creation of South Valley Health Campus, many health services have been brought to the community. Some of these include pediatrics, acute and chronic dialysis, radiation therapy, sub-acute nursing home care, cardiology, pulmonology and dermatology. More new services are being planned. With the benefit of a few years of operating history, SouthValley Health Campus members now have a much more lucid understanding of what the campus will require long term to serve Shakopee and the surrounding area. While the SouthValley Health Campus wants to be a good neighbor, it must also oblige the operating mandate which has been in place since the original search for a new site. This mandate is to simply provide high quality, accessible healthcare to the regional area. The SouthValley members firmly believe that the enclosed PUD Amendment strikes a balance with all of the variables influencing the future of the campus. In preparation for this submittal, the SouthValley members hosted an open house and tour of the campus for the surrounding neighborhoods. The neighbors who attended indicated that they view the campus as a vital amenity for their families and friends. In addition to the open house, the SouthValley members also invited all of the surrounding neighbors to an open forum planning session at the Shakopee Community Center, whereby future plans for the campus could be discussed and concerns could be heard. I believe it is important to note that the enclosed PUD plan works within the zoning ordinances which govern this site. The plan complies with all setback requirements, height restrictions and densities; no exceptions are being requested. With this in mind,we hope that Planning Commission will strongly consider the needs of the community as a whole and approve our request for an amended PUD. Thank you for your consideration on this matter. Please feel free to contact me with any questions at 896-2322. Sincerely, FRAUEN HUH CO PANIES %chard Wicka Enclosures cc: Osborne Strickland RVW:nkg G:\DATA\1460\R V W\KLIMA.i98 1 i 1 , ..a \.t :,.. ;T., LAI .0 .._, .... 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BACKGROUND: On May 19, 1998, the City Council ordered the advertisement for bids on Vierling Drive, from Sage Lane to Miller Street, Project No. 1998-2. The project consisted of widening Vierling Drive to accommodate turn lanes for the commercial developments and for a control signal at County State Aid Highway(CSAH) 17 and Vierling Drive. The funding of this street project is a combination of Assessments, City Capital Improvements Funds and Scott County Funds. On July 7, 1998 sealed bids were received and publicly opened for this project. A total of three bids were received and are summarized in the attached resolution. The low bid was submitted by S.M. Hentges & Sons, Inc. of Jordan, MN in the amount of$479,250.40. The Engineer's estimate for this project was approximately $390,000.00. Staff has estimated that the assessments for this project will be approximately 18%/than the feasibility report. At the July 7, 1998 City Council meeting, Council directed staff to obtain written confirmation of the property owner's knowledge of the increased assessments and desire to still proceed with the project. Staff sent out letters to all property owners who may be included in a future assessment and asked for a letter confirming the higher costs and request for the project to proceed. As of July 16, 1998, one letter has been received by staff which is attached from the developer of Crossroads Center. A letter from the developer of Boulder Ridge is expected by Tuesday's Council meeting and would be placed on the table. The City has petitions from these developers for the Vierling Drive improvement project At this time, the Cub Foods store is planning for an October 9, 1998 opening and a grand opening for October 11, 1998. Also there are other buildings being constructed at this time for other commercial uses that generate a significant amount of traffic. In proceeding with this project, there are essentially two options as follows: 1. Award the entire contract to S.M. Hentges & Sons, Inc. 2. Reject all bids and have the County bid the signal this fall and the City rebid the road widening and turn lanes for next spring. Option No. 1 has the advantage that one contractor is responsible for the condition of the road work and signal. Staff has contacted the low bid contractor and they have provided a letter stating that they can meet the contract schedule, weather permitting, and barring any material delivery delays. WSB & Associates, Inc. has reviewed the bids in further detail and provided the attached analysis on the extra costs, particularly the costs of traffic control signal work. The conclusion is that there are additional costs for the materials recently and labor and "potential" cost savings by rebidding may not be realized. Another variation of Option No. 1 is for the City to award a contract to S. M. Hentges and then delete the traffic control signal bid items and have the County rebid this work. Although the City may be able to delete this work through a change order, it is very likely the contractor will contest this deletion and request additional compensation due to the large amount of work being deleted. The low bidder has indicated that they would not be interested in doing the work if the City proceeded in this fashion. On Option No. 2, rebidding of the work, the construction of the improvements on Vierling Drive and Marschall Road and the traffic control signal could not be constructed this year. The work could be rebid over the winter and "potential" cost savings could be realized. However, these savings could be offset by the additional traffic a contractor would have to contend with due to the Cub Foods store opening and there could be yearly cost increases in 1999. After review of the options available and the analysis from WSB & Associates, Inc., staff has concluded that although the bid cost is higher than anticipated, the developers who signed the petitions have or will provide letters acknowledging the increased costs and assessments and have indicated a desire for the project to proceed. Awarding the contract to S.M. Hentges is the best option due to the traffic that will soon be generated with the Cub Foods opening. In addition to awarding the contract to the low bidder, S.M. Hentges & Sons, Inc., City staff will need to authorize consultant engineering services to provide construction surveying and administration services as necessary for this project. Attached to this memo is an extension agreement with WSB & Associates, Inc., to perform the surveying services and administration services as needed to complete this project. If the Council awards this project, staff is also requesting that City Council authorize a contingency amount equal to 5% of the contract to cover minor change orders or quantity adjustments that may occur on the project. ALTERNATIVES: 1. Accept the low bid of $479,250.40 and adopt Resolution No. 4940, awarding the contract to S.M. Hentges & Sons, Inc. 2. Reject the low bid and award the bid to another bidder. 3. Reject all bids and rebid. 4. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide consultant services on this project for the City of Shakopee. 5. Authorize a 5% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustment on this project. RECOMMENDATION: Staff recommends Alternative No.'s 1, 4 and 5. ACTION REQUESTED: 1. Offer Resolution No. 4940, A Resolution Accepting Bids on Vierling Drive, from Sage Lane to Miller Street, Project No. 1998-2 and move its adoption. 2. Authorize the appropriate City officials to execute an extension agreement with WSB &Associates, Inc., to provide consultant services for the City of Shakopee. 3. Authorize a 5% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments on this project.Ate Bruce Loney v Public Works Director BL/pmp M4940 RESOLUTION NO. 4940 A Resolution Accepting Bids For Vierling Drive, From Sage Lane To Miller Street Project No. 1998-2 WHEREAS, pursuant to an advertisement for bids for Vierling Drive, from Sage Lane to Miller Street, Project No. 1998-2, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: S.M.Hentges & Sons,Inc. $ 479,250.40 B.H.Heselton Co. $ 492,012.35 Midwest Asphalt Corporation $ 585,768.50 AND WHEREAS, it appears that S.M. Hentges & Sons, Inc., Box 69, Jordan, MN 55352 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with S.M. Hentges & Sons, Inc. in the name of the City of Shakopee for Vierling Drive, from Sage Lane to Miller Street Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1998. Mayor of the City of Shakopee ATTEST: City Clerk 111111 OPP1DAN Builder of towns.Creator of value. 420 INTERNATIONAL CENTRE •900 SECOND AVENUE SOUTH • MINNEAPOLIS;MN 55402 •612/338-84:5 • FAX: 612/338-8495 Ice July 14, 1998 (� Mr. Bruce Loney ✓jJ( Public Works Director—City of Shakopee 'Jr �.i,, 129 Holmes St. South Clr}' Shakopee, MN 55379 FS/5/q /COAF Re: Vierling Drive Improvements Dear Bruce, We have received your letter dated July 9, 1998 regarding the revised cost of the Plan B improvement proposal for Vierling Dr. It is our understanding that the bid results obtained by the City reflect a 20%increase above the amended feasibility study assessment estimate. Based on the Development Agreement executed between Oppidan Investment and the City of Shakopee this revised estimate will result in a cost obligation by Oppidan Investment of approximately $300,000 for both the hard cost of construction and the City Engineer and Administration costs. Please be advised, as the fee owner of the Crossroads Center development we hereby acknowledge this increase cost outlined in your letter dated 7/9/98 and hereby approve and assume this additional cost as stated. Furthermore it should be understood that as seller of the outlot parcels to Super America,Norwest, and Edina Realty, we assume obligation of all the special assessment cost for the Vierling Dr. improvements. • More important than the cost of this project is the scheduled completion date of the Vierling Dr. improvements. At this time we are on track for a completion of the - Crossroads Center site improvements and tenant improvements for an Oct. 9, 1998 Grand Opening. It is crucial that the Vierling Dr. improvements be completed so as not to interrupt this grand opening. If you have any questions regarding this issue please feel free to contact me at 359-1186. Sincerely, C4.12(0.01 ,. Dennis Crowe Oppidan Investment Company Cc:Joe Ryan JUL-16-1999 10 56 LiSB 8. ASSOCIATES INC. 6125411700 P.01102 350 Westwood Lake Office B.A.Micaelsrcadt,P.E.BrerA.Weiss,P.E. Jlf 8441 Wayzata Boulevard Peter R Willenbring,P.E Minneapolis, MN 55426 Donald W.Sterna,P.E. Ronald B.Bray,P.E. 612-541-4800 &Associates,Inc. FAX 541-1700 Memorandum To: Bruce Loney City of Shakopee From: Charles Rickart WSB &Associates Date: July 15, 1998 Re: City Project No. 1998-2,SAP. 166-104-05 Vierling Drive,Sage Lane to Miller Sheet Bid Award WSB Project No. 2011.00 The purpose of this memorandum is to review the bid alternatives for the award of the Vierling Drive Widening Improvement Project. It appears there are three alternatives in awarding this contract. 1. Remove Traffic Signal System from Contract and Award Roadway Widening to S.M. Hentges. This alternative would provide the opportunity to re-bid the traffic signal system either with Scott County yet this year, or under another project in the spring of 1999. Scott County is currently putting together a bid for another traffic signal system in the City of Savage and the CSAR 17 intersection could be included with that bid package. The advantage of this alternative would be that a potential reduction in the traffic signal cost may be realized, however, this would not be a guarantee by rebidding. The disadvantages of removing the traffic signal from the bid award would be the lack of coordination between contractors;and, the time and effort involved in rebidding this portion of the project. Even though some savings would probably be made by rebidding the traffic signal system, these savings are potentially small. Based on conversations with electrical contractors,the reasoning for the additional costs associated with the traffic signal system are the result of higher material costs for the traffic signal poles and mast arms, as well as additional labor costs as a result of electrical contractors being busy at this time of year. Infrastructure ,Engineers Planners P:\W PW iNN201 I.00\071598-b L wpd EQUAL OPPORTUNITY EMPLOYER JUL-16-1998 10:56 WSB & ASSOCIATES INC. 6125411700 P.O2/02 July 15, 1998 Page 2 2. Rebid Entire Project Including Traffic Signal and Widening in the Spring of 1999. This alternative would provide for rebidding the entire project next year hoping that the early spring bid would produce better bid prices. Similar to Alternative 1 above,this would be a gamble not knowing exactly what bid prices may be received. The other issue associated with this alternative is Cub Foods would be open and traffic from the store would be on the roadway next spring,therefore,building this road under traffic would become more difficult and could potentially increase construction costs. 3. Awarding the Bid as Submitted. This alternative would award the bid as submitted by S.M. Hentges as low bidder. All the adjacent property owners have been contacted and it appears the majority of them are willing to provide additional funding in the form of assessments to accommodate the additional costs associated with the roadway widening. The traffic signal system additional costs would be split between Scott County and the City of Shakopee. In addition, Hentges has agreed to meet the schedule even with the two week delay in bid award. Based on the three alternatives discussed above it is my recommendation that Alternative 3 be pursued. Although this has the additional costs associated with the traffic signal system and roadway widening,there would be no guarantee by rebidding the project that these costs would be reduced. The more prevalent factor involved in this is that the timing and coordination of the project would be compromised. This would require additional effort for City Staff in rebidding the project and the coordinating of potentially two general contractors. sm/ly TOTAL P.O2 07-15-1998 03:54PM FROM S.M. Hentges & Sons, Inc. TO 4456718 P.01 7�tE DkYkt'UY't�fAl i S.M.Hentges P.O. Box 69 Jordan. MN 55352-0069 SCUM Inc. JORDAN. NN,49475761.1. Phone: (612) 492-5700 Fax: (612) 492-5705 TFVC ' • July 15, 1998 Bruce Loney City of Shakopee Engineering Department j • 129 S Holmes St Shakopee MN 55379 RE: Vierling Drive City Project #1998-2 Dear Mr. Loney: • S.M. Hentges& Sons, ln>r, will honor the traffic signal system completion of October 9, 1998 and final completion of October 23, 1998, if the project is awarded July 21, 1998:in its entirety only. This is contingent on the timely delivery of the traffic system and weather. We would be able to mobilize for a Monday, July 27, 1998 start, if contracts and the pre- construction meeting are done. Please notify me on your decision as soon as possible. We are looking forward to working with you. Sincerely, Gary Zajac Project Manager FAWP601StIE\LETTERS\GARYZIONEY3.WPD An Equal Opportunity Employer TOTAL P.01 - 350 Westwood Lake Office B.A.Mittelsteadt,P.E.Bret A.Weiss,P.E. J4( 17 8441 Wayzata Boulevard Minneapolis, MN 55426 Peter R.Willenbring,P.E. Donald W.Sterna,P.E. Ronald B.Bray,P.E. 612-541-4800 &Associates,Inc. FAX 541-1700 July 7, 1998 Mr.Bruce Loney,P.E. Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee,MN 55379-1376 Re: Estimate of Cost to Provide Construction Administration and Surveying Services Vierling Drive Widening- 1998-2 Sage Street to Miller Street WSB Project No. 2011.00 Dear Mr.Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2(Major Projects), this extension agreement is written to provide for construction administration and surveying services for the above-referenced project. The surveying needs for this project will include computations to complete a radial stake-out,establishment of horizontal and vertical control,grade staking, storm sewer staking,utility staking and development of cut sheets and computations by the party chief. We are proposing to complete this work on a cost-reimbursable basis according to our fee schedule for a two-person crew. As you are aware,construction staking is somewhat variable depending on the contractor and the actual field conditions. Consequently, it is anticipated that the actual survey cost could vary between 2%-4% of the construction cost, and will be determined according to the actual hours necessary to stake the project. We are available to begin developing the control for this project as soon as it is approved and look forward to the opportunity to serve you. The City of Shakopee agrees to reimburse WSB for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval,please sign below and return one copy to our office. Sincerely, WSB &Associat s,Inc. &IA Bret A. Weiss,P.E. Vice President City Administrator City Clerk Mayor Date F:l W P W IM2011.00107079&bl.wpd Infrastructure Engineers Planners EQUAL OPPORTUNITY EMPLOYER JUL. -21' 98 (TUE) 07:37 CARISCH, INC. TEL:612 476 7293 P. OOI BDM LLC 0�/� / 641 East Lake Street,Suite 208 Wayzata,Minnesota 55391 (612)476 4036 Monday,July 20, 1998 Mr. Bruce Loney,P.E. Public Works Director City of Shakopee 129 Holmes Street South Shakopee,Minnesota RE: Vierling Drive Improvement Project, from Sage Lane to Miller Street Dear Mr. Loney, This letter confirms our understanding that the improvement project described in the developer's agreement dated December 19, 1997 has a higher project cost of approximately 20%above the amended feasibility study assessment estimate. With that understanding, we request that the project proceed and that the City award the contract to the low bidder received on July 7, 1998. Very truly yours, George Daniels Partner /4 2-d, CITY OF SHAKOPEE Memorandum - TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Resolution of Appreciation to Citizen's State Bank of Shakopee, Century Plaza Partnership and Mr. Brian Norris DATE: July 21, 1998 INTRODUCTION/BACKGROUND: On May 30, 1998, the City of Shakopee experienced a severe storm with straight line winds that caused considerable damage to property particularly with damaged trees. The tree loss was extensive and required a massive cleanup effort by the Public Works Department. The Public Works Department utilized the vacant lot across for the Public Works building in order to stockpile downed trees and to grind the trees into wood mulch. The use of this property was provided to the City at no cost by Mr. Brain Norris, President of Citizen's State Bank of Shakopee. Use of this property was instrumental in the cleanup operation of the tree debris and for cost effectiveness in completing the removal and disposal of tree debris in a timely fashion. Staff is recommending a Resolution of Appreciation be presented to Mr. Brian Norris and Citizen's State Bank of Shakopee and Century Plaza Partnership for their generosity in the storm damage cleanup efforts on behalf of the City of Shakopee. Mr. Norris will be in attendance to receive this resolution. ACTION REQUESTED: Offer Resolution No. 4950, A Resolution of Appreciation to Citizen's State Bank of Shakopee, Century Plaza Partnership and Mr. Brian Norris for their assistance in completing the storm damage cleanup from the May 30, 1998 storm and move its adoption. truce Lone Public Works Director RESOLUTION NO. 4950 A RESOLUTION OF APPRECIATION TO CITIZEN'S STATE BANK OF SHAKOPEE, CENTURY PLAZA PARTNERSHIP AND MR. BRIAN NORRIS WHEREAS, on May 30, 1998, the City of Shakopee experienced a severe storm with straight line winds which caused considerable damage throughout the City; and WHEREAS, several trees were uprooted and damaged and a massive cleanup effort was necessary in order to effectively remove the tree debris in the City; and WHEREAS, a disposal site for tree debris was needed to assist the City in its cleanup effort; WHEREAS, permission was granted by Mr. Brian Norris of Citizen's State Bank of Shakopee on behalf of Century Plaza Partnership and Citizen's State Bank of Shakopee for use of vacant property as the disposal site for the storm damage cleanup; and WHEREAS, without the use of this property the cleanup operation of the storm damage would have taken longer and would not have been as cost effective to the citizens of Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: That the City Council of Shakopee hereby recognizes and commends Citizen's State Bank of Shakopee, Century Plaza Partnership and Mr. Brian Norris for their assistance in allowing the City to utilize its property for the May 30, 1998 storm damage removal and disposal. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1998. Mayor of the City of Shakopee ATTEST: City Clerk /43• CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: 1998 Street Reconstruction Project- Sidewalk Removal DATE: July 21, 1998 INTRODUCTION: Staff has been contacted by Mr. Don Bisek, in regard to the removal of the existing sidewalk on Sommerville Street, from 6th Avenue to 5th Avenue. Mr. Bisek has requested that the sidewalk remain and would like to address the City Council. BACKGROUND: On February 17, 1998, City Council considered the 1998 Street Reconstruction Project at the public hearing and ordered the improvement. On May 5, 1998 Council approved the plans and also reviewed the issue with partially completed sidewalks along the streets to be reconstructed. At this meeting, Council approved the plans which included the removal of sidewalk at the location of Sommerville Street. Plans were completed and the project is being constructed. The contractor is scheduled to remove the concrete sidewalk in this area shortly. Staff was contacted by Mr. Bisek, who owns the property on the southeast corner of Sommerville Street and 6th Avenue and requested that the sidewalk remain in this area. Attached to this memo is a drawing showing Mr. Bisek's property and sidewalk along Sommerville Street adjacent to his property. The sidewalk route along the east side of Sommerville Street was not considered a desired route by the Community Development Department. Thus, the recommendation was that existing sidewalk be removed instead of constructing the sidewalk along the entire block. The main reason to remove partially completed sidewalk along streets, is to reduce the City's liability and maintenance obligations for concrete sidewalks constructed in public right-of-way. ALTERNATIVES: 1. Direct staff to remove the existing sidewalk and not replace the sidewalk on the east side of Sommerville Street, from 6th Avenue to 5th Avenue. 2. Direct staff to leave the existing sidewalk along the east side of Sommerville Street, from 6th Avenue to 5th Avenue. 3. Table for additional information. RECOMMENDATION: Staff did recommend Alternative No. 1, at the May 5, 1998 City Council meeting, which would eliminate the existing sidewalk along the east side of Sommerville Street, from 6th Avenue to 5th Avenue. This is a Council policy decision o whether or not to allow the existing sidewalk to remain at the property owner's request. ACTION REQUESTED: Move to direct staff to remove the existing sidewalk and not replace the sidewalk or to leave the existing sidewalk on the east side of Sommerville Street, from 6th Avenue to 5th Avenue. / :nice Loney Public Works Director BL/pmp SIDEWALK July 15, 1998 TO: Bruce Loney, City Engineer Honorable Mayor City Council Members FROM: Don Bisek 2028 Eaglewood Lane Shakopee, MN 55379 445-4630 SUBJECT: 1998 STREET RECONSTRUCTION PROJECT Reference the above subject, I have been told by City Inspector, Mr. Tom Voll, that the sidewalk on Sommerville Street at 505 Sommerville, will be removed. This property was owned by my parents for approximately 60 years. I am now 55 years old and remember that sidewalk as a young child. My father had always maintained this sidewalk and replaced walk pads that heaved from tree roots, always concerned for people's safety. This sidewalk has served many functions over these many years. From a safety standpoint, school children from St. Mary's School across the street have both gone to school and returned home from school using this sidewalk. In fact, my parents allowed school children to leave their bicycles at our house when they went to school always using this sidewalk. To this day, it is still used by these school children. From a functional standpoint, this property is at the bottom of a downgrade from 6th Avenue to 5th Avenue. The boulevard also slopes into the property from Sommerville Street. When we experience heavy rains, the sidewalk serves as automatic drainage. If this sidewalk were to be removed, I believe water runoff would saturate the ground and water seepage could occur in this 135 year old house. This property's garage is detached and this sidewalk has always served as access from the garage to the house. I would at this time request the Mayor and City Council to allow this sidewalk to remain in place and permit its continued useage. Thank you for your attention in this matter. If you have any further questions, please feel free to contact me. H <X (nZ D • r� 2X, .c' 0lmil� . , �� DG (nNG�Z �� I +_ `L Zm -1ND.- VD H �m DI.- > c0. O C m� �jorX D<ID� O�. Rl N N• _.:D mz +SPDG-= N,O). , 1.. Z p fT1O. coo, �y• " U) I. 1 - Zi ' z xZ _ j O M 4) ®ime1 m o � �'ii ��ia 6,TH , i ii®11 -ate. . �.rmr. .� .,... rn rn '. 1 mik, o c-i' a 0' p+1` 013 j � ' iv O•' N )Z2 co Ian ,• -Y.. 'C)C) CiiA ' rb+i', R.-J.- J K .- <A mo 0�m :.p)N � , I; " •ml ? RsO . a .�� i 11. �. 0) ,DY Z o O ..'rw-Ini , , ,- �. inm O .O - �» I '. N';r0- 0zA)c (n7o cnm ��Cyy; F. gm .® + 1 m0 .<r9 _:00A me .rnm ' ' 'GO u=rno �� °o g 1 O O?��W mX c� in D ' c D m-I (70 ;0� 1 -I z-: 1 r 00XD Z rm- ;. o �;� a 0��o.e. I j �C�m pm --1- Pi I, • • (TI Il -mxo �U' I � Z A.) I�r� o_cn mvl mu) 1,.1,11'1 1 -X) Q Ey..., a o m x i.- i• Doi. D .S;;,"2", p-�mN yN�J —I r tv a.) "m i f - x o O - pry r, -0 m I i IA N., IIx- os 0 f l �' V S v I fTl ry Iof ° o -\ It wl 1 fTl m ��ii^ 1+ • D A i ( r 110 II o L i i o o I ��i� ° —.g..lA � i1 o IN -" `2'6:+..F. d❑- '+ — -i — — — — «_.u 0 •– ( 5TH AVE. 0 I 1 03X1 ' ° J C_m I--0k"" o_x lily) I Z Ui 0 v ' O !I _ , /5: i/ CITY OF SHAKOPEE Memorandum TO: Mayor& City Council CONSENT Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Purchase of a Bucket Truck for Public Works Department DATE: July 21, 1998 INTRODUCTION: Attached to this memo is a proposal from Aspen Equipment Company for a used aerial lift device and truck for use by the Public Works Department. BACKGROUND: In the 1998 City of Shakopee Budget, under the Capital Equipment List, a bucket truck was identified for 1998. Staff has researched the options for purchase of a bucket truck for the purposes of trimming trees in the park and street areas, as well as for installation and replacement of signs in the City. Staff did consider the following options: • Purchase a brand new truck with aerial lift device. • Purchase a used truck with aerial lift device. • Utilization/purchase of a aerial lift device and truck from Shakopee Public Utilities Commission(SPUC). Staff has been working with various equipment suppliers in locating used trucks with aerial lift devices and has identified a used truck from Aspen Equipment Company that would meet the Public Works Department's needs. The aerial lift truck from Aspen Equipment is a 1990 versalift and has a working height of 41 feet. The SPUC truck that the City may be able to purchase in a year or two has a working height of 27 feet. In review of the different vehicles available as an aerial lift device and the needs for tree trimming by the Public Works Department, it was concluded that the higher working height aerial lift device from Aspen Equipment Company is the preferred option. Also, the value of the used equipment reviewed was essentially the same cost. In the 1998 Budget, staff had budgeted $40,000.00 for the purchase of a new bucket truck for use by the Public Works Department in tree trimming, removal of damaged tree limbs and for use as a sign installation truck. The City's mechanic, Gene Jeurissen, has inspected the various options for a bucket truck and is recommending Aspen Equipment Company's bucket truck. The cost of the Aspen Equipment used bucket truck is $23,900.00. ALTERNATIVES: 1. Authorize staff to purchase the used aerial lift device and chassis from Aspen Equipment Company at a purchase price of$23,900.00,plus applicable sales tax. 2. Do no authorize staff to purchase the used aerial lift device and chassis from Aspen Equipment Company. 3. Direct staff to purchase another option. 4. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, to purchase the used aerial lift device and chassis from Aspen Equipment Company, as recommended by the Public Works Supervisor and Public Works Mechanic. ACTION REQUESTED: Approve a motion to authorize the purchase of a used aerial lift device and chassis from Aspen Equipment Company at a cost of$23,900.00, plus applicable sales tax from the Internal Service Fund. tiruce Loney Public Works Department BL/pmp BTRUCK r:t = PHONE (612)698-2575 „:''' WATS: (800)888-797f 14, � FAX' (812J BB8-8f0.i .7t 'F. ASPEN qCo. :. CORPORATE HEADQUARTERS•9150 Pillsbury Avenue South•Bloomington,MN 55420-3686 , Proposal, ��,,°.f� Friday,July 10, 1998 Gene Jeunssen r. ;' City Of Shakopee Public Works `l.. 500 Gorman Street Shakopee,MN 55379 :: Aspen Equipment is pleased to submit the following proposal for your consideration. F Furnish and deliver used aerial lift device and chassis including, but not limited to the following. *'.'.: .' Chassis r: " * 1990 Ford Super Duty Chassis ', * Four wheel drive s. : * 14,500 GVWR :',1,/..,' * Diesel engine tit *84"CA tie,: ' AM/FM radio ' Roof mounted spotlights C'._: * Mico brake lock *158,000 miles raw: * Fiberglass service body with extra storage boxes *T75 pintle hook 'I *VIN 2FDLF747M4LCA94713 Aerial Lift <s * 1990 Versalift VSH36-Pl e.x.r. *Overcenter configuration ., .- * 36'to bottom of basket,41'working height .;. * 210 degree articulation on upper boom r6: * 350 lbs.single man basket *Single stick basket mounted control with lower controls override r i *Single set of outriggers with outrigger pads and holders *Hydraulic tool outlet at basket f *300 lbs.capacity jib at basket � : * Unit Di-Electric Tested and Certified within last 12 months ca. • SIN 139050 ; :` Inclusive of unit viewed 07-09-98 • :'�•. Your Total Investment $23,900.00 AL :. . " :" Prices include no applicable taxes %`. OftehaikAWmiddimiintsmknot ,....../0........A. ....1.•. 1.... . :: ?0'd 9T6z 888 ZT9 1N3Wdif103 HJd3d/N3dSti 62:171 866T-OT-lfr JUL-10-1998 14 40 ASPEN/REACH EQUIPMENT 612 888 2916 P.03 ra �M1t FOB Shakopee, MN Thank you for the opportunity to work with you on your equipment needs. If we can be or further •,42.1 assistance in any way, please feel free to call on us. Sincerely, Mark Lundeen ' Territory Manager rile R.. :1?,� Y.[. • Nt TOTAL P.03 c. CITY OF SHAKOPEE is-. 6. Memorandum r PNSENT TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Southbridge Parkway Landscaping, Lighting, Irrigation and Restoration, Project No. 1997-4A DATE: July 21, 1998 INTRODUCTION: Attached is Resolution No. 4951, which approves the plans and specifications and authorizes staff to advertise for bids for Southbridge Parkway Landscaping, Lighting, Irrigation and Restoration,Project No. 1997-4A. BACKGROUND: A public hearing was held on November 5, 1997 and Council adopted Resolution No. 4785 ordering the improvement and preparation of plans for Southbridge Parkway. The plans have been completed by WSB & Associates, Inc. for the landscaping, lighting irrigation and restoration. These improvements were separated from the street and utility contract in order for the landscaping and lighting plans to be completed at a later date and not delay the street and utility construction. These improvements were included in the feasibility report and will be assessed to the benefiting property owners. The developers of Southbridge Addtion will be required to provide a 75% Letter of Credit for the assessments for this project, prior to award of contract. ALTERNATIVES: 1. Adopt Resolution No. 4951. 2. Deny Resolution No. 4951. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, to approve plans and specifications in order to proceed with the second phase of Southbridge Parkway improvements in order to complete the streetscape of Southbridge Parkway. ACTION REQUESTED: Offer Resolution No. 4951, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Southbridge Parkway Collector Street Landscaping, Lighting, Irrigation and Restoration,Project No. 1997-4A and move its adoption. Ala Bruce Loney Public Works •irector BL/pmp MEM4951 RESOLUTION NO. 4951 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Southbridge Parkway Collector Street Landscaping, Lighting, Irrigation and Restoration Improvements Project No. 1997-4A WHEREAS, pursuant to Resolution No. 4785 adopted by City Council on November 5, 1998, Bruce Loney, Public Works Director has prepared plans and specifications for Southbridge Parkway Collector Street within the East Dean Lake P.U.D. for landscaping, lighting, irrigation, restoration improvements, and any appurtenant work, Project No. 1997-4A and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1998. Mayor of the City of Shakopee ATTEST: City Clerk )'••„S 6 •6 . CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Murphy's Landing Shooting Range DATE: July 21, 1998 INTRODUCTION: This item is for Council authorization to approve a grading permit to construct a shooting range in Murphy's Landing for a black powder shooting by Murphy's Landing and a pistol practice shooting by the Shakopee Police Department. BACKGROUND: Previously, the Council was informed of the desire to construct a shooting range for the black power shootings in Murphy's Landing and for practice pistol shooting by the Police Department. Excess material is available from the fire station property that is being graded by Valley Green in conjunction with the Seagate development site. Valley Green needs to dispose of several yards of material and is willing to place the material at no cost to the City or Murphy's Landing. The only cost to the City and Murphy's Landing for this proposal is for the engineering/surveying of the shooting range, seed, mulch and disposal of the cleared trees for the shooting range. Dennis Kelly, the new Executive Director of Murphy's Landing, has been the Project Manager for this shooting range and has been meeting with the various agencies to obtain comments on the proposal. Mr. Kelly has met with the Minnesota Historical Society, Department of Natural Resources (DNR), Lower Minnesota River Watershed (LMRWD) and Northern States Power Company (NSP) to coordinate concerns with this project. The Historical Society was contacted to check for possible for historical areas that may be disturbed and they have indicated that there are none in the proposed shooting range. The DNR reviewed the project for possible conflicts with its future DNR trail near the Minnesota River and on the filling in the Minnesota River Floodplain. They have indicated that there are no problems with this proposal. Also, the LMRWD has reviewed this proposal in regard to the filling in the floodplain and has approved the project. NSP is reviewing the drawings in order to assure that clearances are met from the construction of the facility near its overhead power lines. As mentioned before, Valley Green will clear and grub the area, place silt fence, place and grade the fill,place topsoil, seed and mulch and also install the drainage culvert. The City Public Works Department will contribute to the project by disposing of the trees that are cleared from the site. The cost to Murphy's Landing and the City are as follows: • Engineering/Surveying $2,000.00 • Seeding &Mulch $1,500.00 • Disposal of Trees $ 400.00 (Staff time and equipment from Public Works) Dennis Kelly of Murphy's Landing has indicated that they can contribute $1,000.00 towards this project. The Police Chief has indicated that the City's Police Department would fund the remainder, with the Public Works Department contributing by disposing of the trees with its staff and equipment. The City of Shakopee owns the land and thus, per the City Code, a grading permit is required. Approximately 20,000 yards of material will be placed by Valley Green and its contractor. Staff is requesting Council approval on the grading permit and to participate financially as outlined in the memo. This proposal was also reviewed by the Community Development Department and they have indicated that this grading is permitted under the Zoning Ordinance and no approvals are needed in order to construct the work. Staff would also like to point out that sufficient funds are available from the Police Department, Murphy's Landing and staff time and equipment within the budget to complete this project. ALTERNATIVES: 1. Approve a motion directing staff to execute a grading permit for construction of a shooting range in Murphy's Landing. 2. Deny a motion directing staff to execute a grading permit. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, as the City would be able to construct a facility at a very small cost, utilizing the material from the excess fire station property on another City project. ACTION REQUESTED: Approve a motion directing staff to execute a grading permit for construction of a shooting range in Murphy's Landing. Bruce Loney Public Works Director BL/pmp RANGE .--1/ 'II zlii ii z1=i prol ii II!= ii B i k 9 is Q I . 8 a R 1 i .41 la! ! 11 •lig s y i, • 5.:, a 1 .. :5 ....1 --__ ( 4 EZ /J' 11 i r I' I r, .rr 1 xm a I \,r� ik i 1 ��•' uura v isa 1 Y N / V \j � • i ' {% \ - t `k' ( /_: . v, 'N. I/::::°:4' r 1,/ \ \ A. \I \i .)e ( ‘ I‘ 0 -opt,..•,/ lip ,t i * , '\,(cae? ,,.''''7:14/1.,,,,,/;.\,.. - ,.;:'e/ ipIt's: N rly•/ f i 7 It\ \ \% ii N. \,...,',\":, ... / j, / , ''''\.' //A /i j/:/.I '''‘;\ I '''''%1 I/ ‘-'•.E -•'' ''''4. -- -- 1/ 4. NN.N 1 t' \ I ''t .� � 34' 114141 o 8_ ;ill silisi / Z-.0Q N @ iRE:ji R a 11311 E '%•. y . #111 / R_S nihil 4 E g ; WOW IFII ii lliii '11 11 1 ig t iiiiiEith E(l i . . ..o :oma#Ts.": -za •'.„ Olds 2 III CITY OF SHAKOPEE JS. 6, / Memorandum CONSENT TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Fire Station Final Change Order DATE: July 14, 1998 INTRODUCTION: The Council is asked to approve Change Order No. 4 for the new fire station. This is the final. project change order. BACKGROUND: Attached is Change Order No. 4, as prepared by Architect BKPV. The items are relatively minor, mostly plumbing and mechanical issues. BUDGET IMPACT: The total amount of the addition is $22,263. With this addition,the amount of the total original. contract has increased by 2.74%, to $2,522,541. This is below the amount of the budgeted amount, when the contingency is factored in. RECOMMENDATION: We recommend that the change order be approved. ACTION REQUIRED: If the Council concurs, it should, by motion, approve Change Order No. 4, in the amount of $22,263, in favor of James Steele Construction Company. f'1AA0i1AMILL6 Mark McNeill City Administrator MM:tw FIRE.DOC CHANGE Distribution to: ORDER OWNER ARCHITECT FIELD OTHER AIA DOCUMENT G701 PROJECT: CHANGE ORDER NO.: FOUR (4) Shakopee Fire Station#2 Veining Drive. (Final Project Change Order) Shakopee, MN 55379 TO: INITIATION DATE: July 1, 1998 James Steele Construction Co. 1410 Sylvan St. ARCHITECT'S PROJECT NO.: 1087.05 t. Paul, MN 55117 CONTRACT FOR: Complete Construction CONTRACT DATED:April 20, 1997 You are directed to make the following changes in this Contract: 1. Proposal Request#6 Provide 110v power to water softening system $ 150.00 (Owner Requested) 2. Proposal Request#9 Provide enhance pressurized air distribution system, and all associated $ 4,146.00 drops, valves, connectors, etc., -to serve the 10 drops for vehicle air brakes of parked equipment, plus two air hose reels, and future take offs. (Owner Requested) 3 Proposal request#11 Provide brackets &conduits for radio antennas $ 1,344.00 (Owner requested) 4. Proposal request#12 Provide a steel. beam lintel at int. frame#8, at Corridor#115, $ 2,181.00 and add a water wash on both sides of frame. (Code Issue) 5. Proposal request#13 Provide a 4" high conc. house keeping pad under the extractor&dryer, $ 606.00 and revise equipment specs. (Owner requested) 6. Proposal request#16 Add a smoke vent & associated ductwork and accessories to the elevator shaft VOID/Not Accepted ( Code Requested) 7. Proposal request# 19 Addition of a telephone outlet& rough-in conduit raceway in vestibule entry#100 $ 212.00 ( Owner Requested) 8. Proposal request#20 Revise water meters and related piping serving domestic,truck fill lawn Irrigation $ 3,992.00 (Owner requested) • 9. Proposal Request#22 1. Replace Type"S"fixtures in#017 wash room with Guth#K1-142F-232F-6AP3-EB. $ 1,823.00 2. Connect fixture at elev. landing to Night Light circuit. 3. Add a surface mtd. receptacle in 009A&009B. 4. Delete 3'-0"from each of the center three rows of"B-1"fixtures in Training room#106. 5. Add 4 down can lights in training room#106. Connect to dimming system. 6. Add a duplex outlet, centered on the wall by the training room close, in# 106. 7. Credit to go from Steel City#665 box to a Steel City#664 series box. 8. Add two floor boxes in room#106, (adjacent to existing floor box locations.) 9. Add a ceiling mounted receptacle to serve the projection screen. (Owner Requested) 10. Proposal Request#23 1. Add Fireman's service controls, providing phase 2 operation of elevator. $ 3,748.00 2. Add 1/4"clear tempered smoke draft curtains in main &LL. elev. lobbies. (Owner/Engineer requested) 11. Additional costs relative to electrical work required for the owner supplied air compressor&dryer. $ 1,072.00 (Field Condition) 12. Additional mechanical costs associated with piping the Owner supplied air compressor,while $ 939.00 leaving the Apparatus Bay ductwork in place,-as agreed to by BKPV, James Steele, Kluver Mechanical, and Mary Athman. (Owner Requested) 10. Proposal Request#24 Furnish & install a Pella wood folding door at the pass thur between the Kitchen $ 2,050.00 and the training room. (Owner requested) Total of C.O.#4, including all Overhead & Profit $22,263.00 Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original Contract Sum was $ 2,455,325.00 Net change by previously authorized Change Orders $ 44,953.00 The Contract Sum prior to this Change Order was $ 2,500,278.00 The Contract Sum will be increased by this Change Order $ 22,263.00 The new Contract Sum including this Change Order will be $ 2,522,541.00 The Contract Time will not be changed Authorized: Boarman Kroos Pfister Vogel &Assoc. James Steele Construction Co.. City of Shakopee. 222 N. 2nd Street 1410 Sylvan Street 129 Holmes Street Minneapolis, MN 55401 St. Paul, MN 55117 Shakopee, MN 55379 ARCHITECT CONTRACTOR OWNER BY 4BY BY Date 7' / . Date Date AIA DOCUMENT C701 * CHANGE ORDER * APRIL 1978 EDITION * AIA * 1978 THE AMERICAN INSTITUTE OF ARCHITECT, 1735 NEW YORK AVE., N.W.,WASHINGTON, D.C. 20006 2 lam ' 0 RESOLUTION NO. 4953 A RESOLUTION OF APPRECIATION TO RUSSELL LAWRENCE WHEREAS, Russell Lawrence was hired June 1, 1974, as a police officer and appointed to Investigator in August of 1988; and WHEREAS, Investigator Lawrence has enthusiastically performed his duties in a well-planned conscientious manner; and WHEREAS, Investigator Lawrence provided and shared valuable crime fighting information by his active participation and membership in the Minnesota Sex Crimes Investigators Association, Tri-County Investigators Association, Mid-States Organized Crimes Information Center, Scott-Dakota County Investigators Association; and WHEREAS, Investigator Lawrence also diligently performed specialized tasks as the department's forgery/fraud investigator, property and evidence room officer, forfeitures officer, and hostage negotiator; and WHEREAS, Detective Russell Lawrence has resigned his position with the City of Shakopee Police Department effective July 12, 1998. NOW THEREFORE, BE IT RESOLVED by the Shakopee City Council on behalf of the residents of Shakopee and on behalf of the Shakopee Police Department and City staff, that the Shakopee City Council does hereby extend to Russell Lawrence the deep appreciation of the City for his twenty-four years of professional and dedicated service to the community. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this 21st day of July. 1998. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Memorandum CONSENT To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police lage Date: July 15, 1998 Subject: Community Oriented Policing (COPS) Overtime Grant Introduction: The Police Department is seeking authorization to make application to the Minnesota Department of Public Safety(MDPS) COPS overtime grant. Background: The MDPS is currently accepting grant applications for the $1,102,000 in funds made available by the State Omnibus Crime Prevention Act of 1997. The purpose of the grant funds is to enable local law enforcement agencies to pay costs of assigning overtime officers to high crime areas within their jurisdiction. Budget Impact: The COPS overtime grant does not require local matching funds. Action Requested: If Council concurs, they should, by motion, authorize the Police Department to make application to the MDPS for a COPS overtime grant. n ughes Chief of Police is. , CITY OF SHAKOPEE CONSENT Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police Date: July 15, 1998 Subject: Bureau of Justice Assistance(BJA)Local Law Enforcement Block Grant Introduction: The Police Department is seeking authorization to make application for a $10,896 BJA Local Law Enforcement Block Grant. Background: The United States Department of Justice Bureau of Justice Assistance (BJA) notified the Police Department in late June that our jurisdiction is eligible to apply for direct funding. Our funding level was predetermined by the BJA to be $10,896. The funds made available through this grant opportunity are to be used by local jurisdictions in seven broad purpose areas identified by the BJA as; 1) law enforcement support for hiring, training and employing new, additional police officers, paying overtime to currently employed officers, or the purchase of equipment, technology and other material directly related to the law enforcement function, 2) enhancing security measures in and around schools or any other facility the local unit of government considers a special risk, 3) establishing or supporting drug courts, 4) enhancing the adjudication of cases involving violent offenders, 5) establishing a multijurisdictional task force, 6) establishing crime prevention programs, and 7) defraying the cost of indemnification insurance for law enforcement. Budget Impact: The BJA does require local matching dollars of$1,211. These funds currently exist in the Police Department's budget or are available through forfeiture funds. Action Requested: If Council concurs, they should, by motion, authorize the Police Department to make application for a $10,896 BJA Local Law Enforcement Block Grant. •an'ughes Chief of Police /S .S &ONSENT CITY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police /4,r, Date: July 15, 1998 Subject: Automatic External Defibrillators Grant Introduction: The Police Department is seeking authorization to make application to the Minnesota Department of Public Safety (MDPS) for Automatic External Defibrillators (AED). Background: The AED is a portable heart shocking device used by trained First Responders at the scene of a medical emergency to restart the victim's heart or bring the heart back into normal rhythm. The Police Department was fortunate to receive 4 AEDs over the past several months through the generosity of the American Legion, Toro and the St. Francis Hospital Foundation. We would like to obtain one AED for every marked squad in our fleet. In order to accomplish this we need 3 additional AEDs. The cost of each AED is in the neighborhood of$3000. The Minnesota Department of Public Safety received $450,000 from the 1998 legislative session to be used to purchase AEDs which will be awarded to local law enforcement. MDPS is now accepting grant application for AEDs from local law enforcement agencies. Budget Impact: The grant does not require local matching funds. Action Requested: If Council concurs, they should, by motion, authorize the Police Department to make application to the Minnesota Department of Public Safety for an award of automatic extern. . -fibrillators. 40 t, li an Hughes Chief of Police CITY OF SHAKOPEE /5 D. 1 , Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Storm Damage Building Permits DATE: July 13, 1998 INTRODUCTION: The Council is asked to discuss a request to waive building permit fees for the repair or replacement of storm damaged construction. BACKGROUND: Councilor DuBois has asked that staff research the feasibility of waiving building permit fees for people who have reconstruction necessitated by the storm of May 30th. Staff surveyed other cities which had been hit by storms this year. The results of that survey are in the attached memo, dated July 6th. As shown, Eagan is the only city which has completely waived storm permits, and that is limited to residential. In contacting them,the precedent was set two years ago.when a smaller storm went through; at that time,the Council decided that in an effort to facilitate repair work, no fees would be charged for building permits. However, full inspection was done. The May 30th storm that went through was much larger- over 600 homes sustained substantial damage. There was concern that to be consistent,the Eagan City Council should waive the fees for this storm as well, and it did. The only exceptions are for the 13 homes which were rendered uninhabitable by the storm. They need to have full permits taken out. Savage did not waive or discount fees,but they did allow that plan reviews would not be. Plan reviews are an additional fee,usually 60%of the building permit fee. However,the only time plan reviews are being required in Savage is when there is a structural question-the majority of their damage necessitated other types of construction-new siding,new roofing, etc. Savage had 360 storm permits alone in June, and are on the same amount for July-the vast majority of those are for reroofing. Because of the inability for most people to find contractors, construction permits are now just starting. The Savage Building Official did note that they had done research on this issue as well, right after the storm. The vast majority of Building Officials reported no change in building permit practices as a result of the storm. STORMPER.DOC DISCUSSION: We have had several permits that have been taken out for storm damage. From staff's standpoint,there are some control issues - for example,we normally do not check a roof to ascertain whether it is being replaced due to a storm, or normal wear and tear from age. A bigger issue would be that of financial impact- in almost every case, damage sufficient to warrant a building permit should be reimbursed by insurance. Should the City taxpayers as a whole subsidize building division activities (inspections would still need to be done),when revenues are available from insurance reimbursement? Approximately 15 permits have been taken out and paid for since the May 30th storm. (Shakopee does not normally require a permit for reshingling, unless the job required replacing boards.) Some decision would need to be made as to how to deal with those permits already paid. The Building Division expects another 15 permits to be taken out. RECOMMENDATION: We recommend that the City not waive or discount building permit fees for storm-related damage. ACTION REQUIRED: If the Council concurs,no action is needed. If the Council wishes to change policy, it should, by motion direct that staff determine criteria for what constitutes eligible damage, and further determine how do deal with refunds of those permits already paid. WS.PA p Mark McNeill City Administrator MM:tw ST()RMPER.DOC CITY OF SHAKOPEE Memorandum TO: Mark McNeill, City Administrator R. Michael Leek, Community Development Director FROM: Shelly Bilotta SUBJECT: Storm Damage Permit Fees DATE: July 6, 1998 On July 6, 1998, as requested by Michael Leek, I contacted the Building Departments in the following cities to find out if they are offering discounted permit fees or waiving permit fees for storm damage. I received the following responses: Savage Savage is not waiving permit fees since (according to the Savage Building Official) most insurance companies are figuring in the cost of the fees to the monetary settlements people are receiving. If the storm damage is being replaced with NO changes there is no plan review fee which "discounts" the total fee cost. Burnsville Burnsville is not discounting or waiving storm damage permit fees. Eden Prairie Eden Prairie is not discounting or waiving storm damage permit fees. Woodbury Woodbury is not discounting or waiving storm damage permit fees. Eagan At a special City Council meeting on June 30, 1998, it was decided that all RESIDENTIAL storm damage permits would be free. Prior Lake If only reroofing a portion of a roof, no permit is needed. If replacing all of the roof, a flat fee of$76 is charged. Lakeville No permit needed if only replacing one side of siding on a house; or reroofing less than three squares. i:\commdev\misc\bldg.doc CITY OF SHAKOPEE Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Planned Unit Developments(PUD's) MEETING DATE: July 21, 1998 INTRODUCTION: At its May 19th meeting the Council reviewed a proposed amendment to the City's PUD ordinance. The item was tabled after a request to staff to provide the Council with a discussion of the alternatives for PUD ordinances. DISCUSSION: The reason for the existence of PUD ordinances generally is well stated in the purpose section of the proposed ordinance, which states; It is the purpose of the planned unit development overlay district (PUD)to encourage innovation, variety, and creativity in site planning and architectural design; to promote flexibility in land development and redevelopment;to maximize development compatibility; to encourage the planning of large parcels of land as a unit; to provide for greater efficiency in the use of land, streets, and energy; to preserve and protect environmentally sensitive site features and historically significant features; to preserve open space; and to provide quality living, working shopping and recreating environments for residents and visitors. It is certainly not mandatory that communities have a PUD ordinance, although since the 1970's such ordinances have been very common throughout the country and the Twin Cities Metropolitan Area. PUD ordinances are intended to allow a community the flexibility to work with developers to produce attractive and unique projects that would otherwise not be possible. The risk inherent in PUD ordinances is that some developers may view them instead as a way around code requirements, rather than as a way to improve the quality of development in the community. If no PUD ordinance exists, the opportunity to inject creativity and innovation into project design can be diminished or lost. Alternatively, the City could find itself faced with multiple variance requests for otherwise standard subdivisions. Ordinances, including Shakopee's, have taken 2 basic approaches to PUD district designation. PUD districts can be established by ordinance as separate zoning classifications, which was previously the case in Shakopee. PUD districts can also be established as "overlay" zones; i.e. the provisions of the PUD are laid over the requirements of the existing zoning classification. Last year the City's PUD ordinance was revised so that it now takes this approach. The advantage of this approach is that it may be easier to preserve the intent of the underlying zoning and avoid possible oversight of issues when reviewing the PUD. There are also 2 basic; philosophical differences in the approaches taken by PUD ordinances. The first approach provides broadly stated flexibility. The effect of this type of approach is that each final PUD plan becomes almost purely a matter of negotiation between the City and the applicant. With the exception of the open space requirement, the City of Shakopee's current ordinance takes this general approach. The second approach sets very specific limitations on the extent to which variations from the provisions of the zoning code will be granted. An example of this approach is the code adopted by the City of St. Louis Park. A very similar code is under consideration by the neighboring City of Prior Lake. Many PUD ordinances combine elements of both of these approaches. The draft ordinance presented to the Council on May 19, 1998 moves in the latter direction, largely because of concerns expressed by the Council and Planning Commission about consistency of application and approach to individual PUD applications. REQUESTED ACTION: Direction from the Council regarding 1) amendments to the ordinance proposed 2) an alternative approach the Council wishes to take. CITY OF SHAKOPEE Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Ord. No. 516; Text Amendment Regarding Planned Unit Developments(PUD's) MEETING DATE: May 19, 1998 INTRODUCTION: At its December 4, 1997, and January 8, 1998, meeting, the Planning Commission reviewed a proposed text amendment to the section of the Shakopee City Code that addresses Planned Unit Developments (PUD's). On January 20, 1998, the City Council reviewed the proposed text amendment and directed staff to further review the issue of allowing density increases. Staff is suggesting the language found in Subd. 4.A regarding that issue. The proposed language would allow density increases to occur if the development provides 30% or more of the gross project area as open space or if the development site is restricted by geologic and/or topographic features on 30% or more of the site. Section 11.83, Subd. 2 of the City Code states "the City Council may grant a zoning ordinance amendment when it finds that one or more of the following criteria exist." Based on these criteria, staff has prepared the following draft findings. Criteria#1: That the original zoning ordinance is in error. Finding#1: The original zoning ordinance is not in error. Criteria#2: That significant changes in community goals and policies have taken place. Finding#2: Changes in community goals and policies have taken place in regard to Planned Unit Developments. Revisions to the PUD ordinance are necessary to implement the policies and community goals that have been adopted/expressed Criteria#3: That significant changes in City-wide or neighborhood development patterns have occurred; or Finding#3: Development patterns within the City have changed with the recent MUSA extensions. As the community continues to grow, the growth necessitates that this issue is addressed in the Code. Criteria#4: That the comprehensive plan requires a different provision. Finding#4: The proposed amendment is not in conflict with the comprehensive plan. ALTERNATIVES: 1. Approve Ord. No. 516 as presented. 2. Approve Ord. No. 516 with revisions. 3. Do not approve Ord. No. 516. 4. Table a decision and request additional information from staff. ACTION REQUESTED: Offer and approve Ordinance No. 516. ti Julie Klim. Planner II i:\commdevkx\1998\cc0519\pudordta.doc s1 ORDINANCE NO.$, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 11,ZONING, SEC. 11.50, PLANNED UNIT DEVELOPMENT DISTRICT BY REPLACING IT IN ITS ENTIRETY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, ORDAINS: Section 1 -That City Code Chapter 11, Zoning, Section 11.50, Planned Unit Development District, is hereby amended by replacing it in its entirety with the following; Subd. 1. Purpose. It is the purpose of the planned unit development overlay district(PUD)to encourage innovation, variety, and creativity in site planning and architectural design; to promote flexibility in land development and redevelopment;to maximize development compatibility;to encourage the planning of large parcels of land as a unit; to provide for greater efficiency in the use of land, streets, and energy; to preserve and protect environmentally sensitive site features and historically significant features; to preserve open space; and to provide quality living, working shopping and recreating environments for residents and visitors. It is not the intent of this section to establish a separate zoning classification. Subd. 2. Areas Covered. A. The planned unit development overlay district may be applied within any zone. B. Any or all contiguous land owned by the applicant shall be included in a planned unit development when necessary to meet the purpose of this district. Subd. 3. Permitted, Conditional, and Accessory Uses. A. Uses allowed in a single use planned unit development shall be limited to the permitted, conditional, and accessory uses allowed in the underlying zone. A single use planned unit development is a development consisting solely of one of the following use categories: residential, commercial, or industrial. /)1 B. Uses allowed in a mixed use planned unit development may consist of consistent with those uses permitted, conditional, and accessory allowed in the underlying zoning district and/or a similar use zoning district. The City may place more restrictive conditions on the mixture of uses within a planned unit development to ensure preservation of the public health, safety, and welfare, compliance with the intent of this Chapter, and that land uses occurring within the planned unit development, and between the planned unit development and the surrounding land uses, do not conflict. A mixed-use planned unit development is a development consisting of any combination of residential, commercial or industrial uses. Subd. 4. Design Standards. A. Density shall be as specified in the underlying zone. Public right-of-way and private street area from back of curb to back of curb shall be excluded in calculating acreage, for the purposes of calculating density. Increases in density beyond that allowed in the underlying zone shall only be allowed when the following criteria are met: 1. Open space provided in the PUD is equal to or exceeds 30% of the project area; or 2. Geologic and/or topographic features unduly restrict development opportunities on 30% or more of the gross project area. B. Open space: a planned unit development, which includes dwellings, shall provide at least fifteen (15) percent of the project area as open space. If the planned unit development is to be developed in phases, the applicant must include the entire site in the plat of the first phase of development and designate public open space. Open space is a landscaped area or areas available for the common use of and is accessible by all residents or occupants of the buildings within the planned unit development. Open space shall be calculated on a net basis which excludes private yards, private streets from back of curb to back of curb, public rights-of-way, any areas within an easement or any other non- recreational impervious surface area. Dedicated parkland shall not be used in calculating open space for a development. The applicant shall be required to submit, along with the PUD site plan, an open space plan illustrating the use and/or function of the open space area or areas. The open space plan shall include any proposed improvements and/or design of the open space area. Private yards shall be defined as that portion of a lot not occupied by a structure and under the ownership and/or control of the individual property owner or those areas adjacent to the residential units which are typically viewed and/or utilized by the occupants of the residential units as an extension of their dwelling unit. There shall not be any credit given to the open space requirements. C. Minimum street yard setback for private streets located entirely within the residential area(s) of the planned unit development: twenty(20) feet from the back of the curb line. D. Those areas within a PUD that are designated for residential development shall be allowed variations to the lot width and front yard setback requirements of the underlying zone. Variations shall only be allowed when the following criteria are met: 1. environmental features exist on the site and the variations are necessary to preserve these natural features; or/and 2. unique architectural design(s)/housing products are proposed for the development. Those areas within a PUD that are designated for commercial and/or industrial development shall be allowed to vary from the lot size standard of the underlying zone. Variations shall only be allowed when the following criteria are met: 1. environmental features exist on the site and the variations are necessary to preserve these natural features; or/and 2. unique architectural design(s) are proposed for the development. Environmental features shall be defined as any one or a combination of the following characteristics: 1. slopes in excess of 4:1; 2. tree cover measuring six(6) inches in diameter and/or six (6) feet in height covering 20% of more of the gross project site; 3. the existence of wetlands, lakes, marshes, streams, springs or other natural water bodies. Unique architectural design(s) shall be defined as those designs and/or products which enhance and/or compliment existing architectural designs or provide as a(n) element(s) of design features which contribute to the overall preservation of environmental features. The front yard setback and lot width may be reduced ten (10) feet from the requirement of the underlying zone. The lot width may only be reduced, from the underlying zone requirement, along streets, which are constructed at a width determined to be sufficient to provide for on-street parking. Public street and right-of wa width variations may also be allowed in a PUD. Public streets shall be a minimum of 32 feet in width measured from curb face to curb face and right-of-way width shall be a minimum of 55 feet. No other variations to the design standards of the underlying zone shall be allowed in the PUD approval process. E. The proposed planned unit development shall be comprised of at least ten (10) acres of contiguous land. PUD's of five(5)to ten (10) acres in size shall be allowed if the following criteria area met: 1. regional easements cover 30% or more of the project area; or/and 2. environmental features exist on the site which will be preserved through the PUD development process; or/and 3. The subject site is adjacent to an existing PUD and the PUD process will provide additional compatibility between the PUD's. F. The parcels of land, which are the subject of the PUD application, shall be under the applicant's control at the time of application. The development plan shall provide for the development of all of the parcel(s) included in the application. In addition, the development plan must include provisions for the preservation of natural amenities. G. The total coverage of residential buildings shall not exceed twenty(20) percent of the total residential area in the PUD. H. All PUD's shall have municipal sewer and water service available. I. No design standards shall be modified in any way, which violates or compromises the fire and safety codes of the City. J. More than one building may be placed on one platted lot in a PUD district. K. Any PUD plan proposed to be constructed in stages shall include full details relating to staging and the City Council may approve or modify, where necessary, any such proposals. L. The staging shall include the time for beginning and completion of each stage. Such timing may be subsequently modified by the City Council on the showing of good cause by the developer. Subd. 5. Special Provisions for Planned Unit Developments. A. Criteria for Granting a Planned Unit Development Application. The City Council shall base its decision to grant or deny an application for a planned unit development upon the following factors: 1. whether the proposed development is consistent in all respects with the comprehensive plan and with this ordinance; 2. whether the proposed development, including deviations from design standards of the underlying zones, is compatible with surrounding land uses; 3. whether the proposed development, including deviations from development standards of the underlying zone, provides adequate open space, circulation, parking, recreation, screening, and landscaping. 4. whether the primary function of the PUD is to encourage development which will preserve and enhance the worthwhile, natural terrain characteristics and not force intense development to utilize all portions of a given site in order to arrive at the maximum density allowed. In evaluating each individual proposal, the recognition of this objective will be a basic consideration in granting approval or denial. 5. whether there exists an overall appearance and compatibility of individual buildings to other site elements or to surrounding development. However, the architectural style of buildings shall not solely be a basis for denial or approval of a plan. Subd. 6. Planned Unit Development Overlay District Application Process. A. An application for a Planned Unit Development Overlay District shall be submitted to the Zoning Administrator on forms provided by the City. The application shall be accompanied by the following: 1. a map or plat of the property and the land within 350 feet thereof; 2. a list of the names and addresses of the owners of all properties located wholly or partially within 350 feet of the property as such appear on the records of the Scott County Recorder prepared by a Certified Abstract Firm; 3. evidence of ownership or an interest in the property, applications must include the assent of the property fee owner; 4. in addition to the fee, when the request is for the addition or deletion of an overlay district, the Zoning Administrator may request that the applicant deposit an additional amount up to $1,000.00 for planning, engineering, administrative, and legal expenses incurred by the City for the review and processing of the application, if the Zoning Administrator anticipates that the application will cause the City to incur such expenses. Any portion of the supplemental deposit which is not used to reimburse the City will be refunded to the applicant; 5. if the request is inconsistent with the comprehensive plan, the application must be accompanied by an application for an amendment to the comprehensive plan; 6. a development plan which provides substantial conformance with the concept plan approved by the Planning Commission; and 7. such other information as may be required by the Zoning Administrator. 8. All plans and maps shall be prepared at the same scale unless otherwise approved by the Zoning Administrator. B. Concept Plan Review. A concept plan is designed to provide a general overview of the proposed development. The Planning Commission shall review the concept plan to determine whether the proposal generally fits the desired development patterns of the City. A concept plan shall include the following: 1. the application and paid fee; 2. a meeting shall be held with the residents within a 350 foot radius of the proposed PUD prior to the City scheduling a concept review. Documentation, outcomes, etc. of this meeting shall be submitted with the application information. 3. a cover letter describing the project, any anticipated variations, and how the project complies with the City's comprehensive plan; 4. a sketch of the project area, including approximate site size, proposed land uses and their approximate location within the site; surrounding land uses; existing and proposed public right-of-way; and unique, problematic, or desirable features of the site, such as wetlands or forests; 5. ownership of the property and identity of developer; 6. a general description of how adverse impacts on other property will be mitigated; and 7. any other information that the Zoning Administrator determines will be helpful in reviewing the proposal; C. Development Plan Review. The submittal information shall include the following: (1) a survey of the site prepared by a registered surveyor, showing site size, property lines, and legal description; (2) a map showing existing improvements and land ownership on and within 200 feet of the site, including the following: (a) the location and width of all streets and easements; (b) the location and size of all existing utilities, including sewers, manholes, watermains, hydrants, and culverts; (c) the location and size of all structures; (d) existing zoning; and (e) school district boundary lines. (3) a map showing natural conditions on and within 200 feet of the site, including the following: (a) contour lines at two (2) foot intervals; (b) soil types and their locations; (c) water features and drainage patterns; (d) vegetation, including a list of tree species; (4) a development plan showing the following information: (a) proposed uses of land, acreage for each use, recreation and open space areas, a tabulation of density or building square footage, impervious surface percentage, and project phasing and development timing; (b) information on proposed lots, including location, number, square footage, outer dimensions, and dimensions at setbacks; (c) proposed street information, including right-of-way and pavement widths, names, and layout; (d) information on structures, including location and dimensions of both existing and proposed structures; (e) proposed parking, driveway, and loading information, including location and dimensions of all driveways, off-street parking facilities, and loading facilities; (f) proposed and existing sidewalks and trails, including location and dimensions; (g) areas proposed to be dedicated to the public, including location, dimensions, and acreage; and (h) open space areas, including location, dimensions, acreage, and detailed information about any amenities; (i) an information table showing density per acre, open space area requirements; (5) a utility plan showing the following: (a) proposed location and size of sanitary sewer, watermains, storm sewers, and the gradient of each; (b) proposed point of discharge or connection to existing utilities; (c) location and dimensions of proposed and existing easements; (6) a stormwater management plan showing the following: (a) site grading at two foot contour intervals; (b) proposed stormwater management improvements and techniques; and (c) preliminary stormwater calculations; (7) a landscape plan prepared by or under the supervision of a landscape architect showing the following: (a) location, size, number, and spacing of all proposed plantings, including common and botanical names; (b) planting schedule by species name and size; (c) any berms, entry monuments, or other landscaping elements; and (d) lighting and signage information, showing the type, height, and location of all exterior lighting and signs; (8) a phasing plan showing the timeframe for construction of all improvements, including starting and completion dates; (9) preliminary architectural drawings illustrating schematic floor plans, building massing, elevations, structure heights, exterior construction materials, and the typical design and dimension of private yards; (10) a traffic analysis prepared by a professional engineer; and (11) any other information that the Zoning Administrator determines will be helpful in reviewing the proposal . D. City Council Action. 1. An application for a planned unit development overlay district may be approved, approved with conditions, or disapproved by a majority vote of the City Council. The City may impose such conditions as part of the approval of a development plan as it deems necessary in order to ensure consistency with the comprehensive plan and this ordinance. The Zoning Administrator shall maintain a record of all approved plans, amendments, and development agreements. E. Amendment. The Planning Commission may approve minor changes to an approved plan upon such hearing and notice, if any, as it deems appropriate. Minor changes are those changes listed below, when these changes do not significantly alter the original overall design, uses, or intent of the development: 1. changes in building location or size, which do not affect more than 10% of the site and/or floor space, not to exceed 10,000 square feet; 2. changes in landscaping, streets, parking, driveways, or site improvements which do not affect more than 10% of the site area, not to exceed 10,000 square feet; or 3. changes in dwelling units, which do not result in the number of housing units changing by more than 10%. Section 2 -Effective Date. This ordinance becomes effective from and after its passage and publication. _ Adopted in session of the City Council of the City of Shakopee, Minnesota held the day of , 1998. Mayor of the City of Shakopee AI'ThST: City Clerk Published in the Shakopee Valley News on the day of , 1998. PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee, MN 55379 8. CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Text Amendment Regarding Planned Unit Developments (PUD's) DATE: January 8, 1998 INTRODUCTION At its December 4, 1997, meeting, the Planning Commission reviewed a proposed text amendment to the section of the Shakopee City Code that addresses Planned Unit Developments (PUD's). At that meeting, the Commission provided comment and direction to staff regarding the text amendment and continued the public hearing to January 8, 1998. DISCUSSION Staff has incorporated the comments made by the Planning Commission into the draft text amendment whichis attached as Exhibit A. Please note that information which is underlined is language proposed to be added and that information which is struck through is existing language that is proposed to be deleted. During the discussion on December 4, 1997, the Commission discussed density transfers. Upon further review by staff, it became apparent that in allowing density transfers, the net effect would be the allowance of density increases (which is an element that the draft PUD ordinance proposes to delete). Therefore, staff has not incorporated any language into Exhibit A which would allow density transfers. This is an issue that may warrant further discussion by the Commission. Section 11.83, Subd. 2 of the City Code states "the City Council may grant a zoning ordinance amendment when it finds that one or more of the following criteria exist." Based on these criteria, staff has prepared the following draft findings. Criteria#1: That the original zoning ordinance is in error. Finding#I: The original zoning ordinance is not in error. Criteria #2: That significant changes in community goals and policies have taken place. Finding#2: Changes in community goals and policies have taken place in regard to Planned Unit Developments. Revisions to the PUD ordinance are necessary to implement the policies and community goals that have been adopted/expressed. Criteria#3: That significant changes in City-wide or neighborhood development patterns have occurred; or Finding #3: Development patterns within the City have changed with the recent MUSA extensions. As the community continues to grow, the growth necessitates that this issue be addressed in the Code. Criteria#4: That the comprehensive plan requires a different provision. Finding#4: The proposed amendment is not in conflict with the comprehensive plan. ALTERNATIVES 1. Recommend to the City Council the approval of the text amendment, as presented. 2. Recommend to the City Council the approval of the text amendment with revisions. 3. Do not recommend the proposed amendment to the City Council 4. Table a decision and request additional information from staff. ACTION REQUESTED Offer and approve a motion providing staff with direction on how to proceed with the proposed text amendment. 4,10141te Julie Klima Planner II is\commdev\bona-pc\1998\pc0108\mixpud.doc • 2 EXHIBIT A SEC. 11.50. PLANNED UNIT DEVELOPMENT DISTRICT(PUD). Subd. 1. Purpose. It is the purpose of the planned unit development overlay district(PUD) to encourage innovation, variety, and creativity in site planning and architectural design; to promote flexibility in land development and redevelopment; to maximize development compatibility;to encourage the planning of large parcels of land as a unit; to provide for greater efficiency in the use of land, streets, and energy; to preserve and protect environmentally sensitive site features and historically significant features; to protect •- .:- . . . . . -_ . . . . . . . -. . - ; to preserve open space; and to provide quality living, working shopping and recreating environments for residents and visitors. It is not the intent of this section to establish a separate zoning classification. Subd. 2. Areas Covered. A. The planned unit development overlay district may be applied within any zone. B. The Planning Comniission may Fequir-e-that any or all contiguous land owned by the applicant shall be included in a planned unit development when necessary to meet the purpose of this district. Subd. 3. Permitted. Conditional, and Accessory Uses. A. Uses permitted allowed in a single use planned unit development shall be limited to the permitted, conditional, and accessory uses allowed in the underlying zone, except as specifically authorized in the development plan. A single use planned unit development is a development consisting solely of one of the following use categories: residential, commercial, or industrial. B. Uses permitted allowed in a mixed use planned unit development may consist of one or a mixture of uses consistent with those uses permitted, conditional, and accessory allowed in the underlying zoning district and/or a similar use zoning district as designated on the approved development plan. The City may place more restrictive conditions on the mixture of uses within a planned unit development to ensure preservation of the public health, safety, and welfare, compliance with the intent of this Chapter, and that land uses occurring within the planned unit development, and between the planned unit development and the surrounding land uses, do not conflict. A mixed use planned unit development is a development consisting of any combination of residential, commercial of industrial uses. 3 Subd. 4. Design Standards. A. Density shall be as specified in the underlying zone, unless modified in the within the metropolitan urban service area. Public right-of-way and private street area from back of curb to back of curb shall be excluded in calculating acreage, for the purposes of calculating density. B. Open space: a planned unit development which includes dwellings shall provide at least twenty(20)fifteen (15) percent of the project area as open space. If the planned unit development is to be developed in phases, the applicant must provide the required open space proportional to land area in each phase commit all designated open space areas with the first phase of development. Open space is a landscaped area or areas available for the common use of and is accessible by all residents or occupants of the buildings within the planned unit development. Open space docs not include any impervious the underlying zoning district. Open space shall be calculated on a net basis which excludes private yards, private streets from back of curb to back of curb, public rights-of-way, any areas within an easement or any other non-recreational impervious surface area. Dedicated parkland shall not be used in calculating open space for a development. The developer applicant shall be required to submit, along with the PUD site plan, an open space plan illustrating the use and/or function of the open space area or areas. The open space plan shall include any proposed improvements and/or design of the open space area. Private yards shall be defined as that portion of a lot not occupied by a structure but under the ownership and/or control of individual(s) other than the entity (such as a homeowners association or the project developer) which owns/controls the common open space within the PUD. The City may grant credits up to 75% against the open space requirement bascd on proposed amenities. The credits may be granted for any of the following amenities: 1. improvements in the open space for park or rccr ation purposes, when such spacc is to be privately owned and maintained; other clear benefit to the public health, safety, or welfare. 4 There shall not be any credit given to the open space requirements. C. Minimum street yard setback for private streets located entirely within the planned unit development: fifteen(15)twenty(20) feet from the back of the curb line. D. Residential PUD's shall be allowed variations to the lot width and front yard setback requirements of the underlying zone. Variations shall only be allowed when the following criteria are met: 1. environmental features exist on the site and the variations are necessary to preserve these natural features: or/and 2. unique architectural designs)/housing products are proposed for the development. Environmental features shall be defined as any one or a combination of the following characteristics: 1. slopes in excess of 4:1; 2. tree cover measuring six 16) inches in diameter and/or six (6) feet in height covering 20% of more of the gross project site; 3. the existence of wetlands, lakes, marshes, streams, springs or other natural water bodies. Unique architectural design(s) shall be defined as those designs and/or products which enhance and/or compliment existing architectural designs or provide as a(n) element(s) of design features which contribute to the overall preservation of environmental features. The front yard setback and lot width may be reduced ten (10) feet from the requirement of the underlying zone. The lot width may only be reduced, from the underlying zone requirement, along streets which are constructed at a width determined to be sufficient to provide for on-street parking. Public street and right-of-way width variations may also be allowed in a PUD. Public streets shall be a minimum of 32 feet in width measured from curb face to curb face and right-of-way width shall be a minimum of 55 feet. No other variations to the design standards of the underlying zone shall be allowed in the PUD approval process. E. The proposed planned unit development shall be comprised of at least ten f 10) acres of contiguous land. PUD's of five (5) to ten (10) acres in size shall be allowed if the following criteria area met: 1. regional easements cover 30% or more of the project area; or/and 5 ...... . . .......... 2. environmental features exist on the site which will be preserved through the PUD development process: or/and 3. the subject site is adjacent to an existing PUD and the PUD process will provide additional compatibility between the PUD's. F. The parcels of land which are the subject of the PUD application shall be under the applicant's control at the time of application. The development plan shall provide for the development of all of the parcel(s) included in the application. In addition, the development plan must include provisions for the preservation of natural amenities; G. The total coverage of residential buildings shall not exceed twenty(20) percent of the total residential area in the PUD. H. All PUD's shall have municipal sewer and water service available. I. No design standards shall be modified in any way which violates or compromises the fire and safety codes of the City. J. More than one building may be placed on one platted lot in a PUD district. K. Any PUD plan proposed to be constructed in stages shall include full details relating to staging and the City Council may approve or modify, where necessary, any such proposals. L. The staging shall include the time for beginning and completion of each stage. Such timing may be subsequently modified by the City Council on the showing of good cause by the developer. below. Minimum setbacks: as specified in the underlying zone, except as modified in the development plan. development plan. 6 conditions: 1. each lot shall be a minimum of one half acre and shall have two septic sites identified; 2. eazements shall-be required over abutting open space with one acre of.,itc area for each residence. to use alternative systems such as.—o-.. o-ordoub=e tanking; 3. the planned unit development district association shall require annual inspection of all septic systems and corrective • - _ - - • - (Ord. 180, April 24, 1997) modified in the development plan. No deviation shall be negotiated from the off street parking requirements. Subd. 5. Special Provisions for Planned Unit Developments. A. Criteria for Granting a Planned Unit Development Application. The City Council shall base its decision to grant or deny an application for a planned unit development upon the following factors: 1. whether the proposed development is consistent in all respects with the comprehensive plan and with this ordinance; 2. whether the proposed development, including deviations from design standards of the underlying zones, is compatible with surrounding land uses; 3. whether the proposed development, including deviations from development standards of the underlying zone, provides adequate open space, circulation, parking, recreation, screening, and landscaping. 4. whether the primary function of the PUD is to encourage development which will preserve and enhance the worthwhile, natural terrain characteristics and not force intense development to utilize all portions of a given site in order to arrive at the maximum density allowed. In 7 evaluating each individual proposal, the recognition of this objective will be a basic consideration in granting approval or denial. 5. whether there exists an overall appearance and compatibility of individual buildings to other site elements or to surrounding development. However, the architectural style of buildings shall not solely be a basis for denial or approval of a plan. Subd. 6. Planned Unit Development Overlay District Application Process. A. An application for a Planned Unit Development Overlay District shall be submitted to the Zoning Administrator on forms provided by the City. The application shall be accompanied by the following: 1. a map or plat of the property and the land within 350 feet thereof; 2. a list of the names and addresses of the owners of all properties located wholly or partially within 350 feet of the property as such appear on the records of the Scott County Recorder prepared by a Certified Abstract Firm; 3. evidence of ownership or an interest in the property, applications must include the assent of the property fee owner; 4. in addition to the fee, when the request is for the addition or deletion of an overlay district, the Zoning Administrator may request that the applicant deposit an additional amount up to $1,000.00 for planning, engineering, administrative, and legal expenses incurred by the City for the review and processing of the application, if the Zoning Administrator anticipates that the application will cause the City to incur such expenses. Any portion of the supplemental deposit which is not used to reimburse the City will be refunded to the applicant; 5. if the request is inconsistent with the comprehensive plan, the application must be accompanied by an application for an amendment to the comprehensive plan; 6. a development plan which provides substantial conformance with the concept plan approved by the Planning Commission; and 8 =11=11MMIMIMIMI=N=IIMINnI 7. such other information as may be required by the Zoning Administrator. 8. All plans and maps shall be prepared at the same scale unless otherwise approved by the Zoning Administrator. B. Concept Plan Review. A concept plan is designed to provide a general overview of the proposed development. The Planning Commission shall review the concept plan to determine whether the proposal generally fits the desired development patterns of the City. A concept plan shall include the following: 1. the application and paid fee; 2. a meeting shall be held with the adjacent neighborhood residents of the proposed PUD prior to the City scheduling a concept review. Documentation, outcomes, etc. of this meeting shall be submitted with the application information. 3. a cover letter describing the project, any anticipated variances needed variations, and how the project complies with the City's comprehensive plan; 4. a sketch of the project area, including approximate site size, proposed land uses and their approximate location within the site; surrounding land uses; existing and proposed public right-of-way; and unique, problematic, or desirable features of the site, such as wetlands or forests; 5. ownership of the property and identity of developer; 6. a general description of how adverse impacts on other property will be mitigated; and 7. any other information that the Zoning Administrator determines will be helpful in reviewing the proposal; C. Development Plan Review. The development plan submittal information shall include the following: (1) a survey of the site prepared by a registered surveyor, showing site size, property lines, and legal description; 9 (2) a map showing existing improvements and land ownership on and within 200 feet of the site, including the following: (a) the location and width of all streets and easements; (b) the location and size of all existing utilities, including sewers, manholes, watermains, hydrants, and culverts; (c) the location and size of all structures; (d) existing zoning; and (e) school district boundary lines. (3) a map showing natural conditions on and within 200 feet of the site, including the following: (a) contour lines at two (2) foot intervals; (b) soil types and their locations; (c) water features and drainage patterns; (d) vegetation, including a list of tree species; (4) a development plan showing the following information: (a) proposed uses of land, acreage for each use, recreation and open space areas, a tabulation of density or building square footage, impervious surface percentage, and project phasing and development timing; (b) information on proposed lots, including location, number, square footage, outer dimensions, and dimensions at setbacks; (c) proposed street information, including right- of-way and pavement widths, names, and layout; 10 (d) information on structures, including location and dimensions of both existing and proposed structures; (e) proposed parking, driveway, and loading information, including location and dimensions of all driveways, off-street parking facilities, and loading facilities; (f) proposed and existing sidewalks and trails, including location and dimensions; (g) areas proposed to be dedicated to the public, including location, dimensions, and acreage; and (h) open space areas, and amenities designed to obtain open space credits, including location, dimensions, acreage, and detailed information about any amenities; (1) an information table showing density per acre, open space area requirements, estimated open space credits; (5) a utility plan showing the following: (a) proposed location and size of sanitary sewer, watermains, storm sewers, and the gradient of each; (b) proposed point of discharge or connection to existing utilities; (c) location and dimensions of proposed and existing easements, (d) in the rural service arca, the location of all proposed or existing wells, a minimum of two septic sites per lot, soil percolation tests, and soil boring tests; (6) a stormwater management plan showing the following: 11 l (a) site grading at two foot contour intervals; (b) proposed stormwater management improvements and techniques; and (c) preliminary stormwater calculations; (7) a landscape plan prepared by or under the supervision of a landscape architect showing the following: (a) location, size, number, and spacing of all proposed plantings, including common and botanical names; (b) planting schedule by species name and size; (c) any berms, entry monuments, or other landscaping elements; and (d) lighting and signage information, showing the type, height, and location of all exterior lighting and signs; (8) a phasing plan showing the timeframe for construction of all improvements, including starting and completion dates; (9) preliminary architectural drawings illustrating schematic floor plans, building massing, elevations, structure heights, exterior construction materials, and the typical design and dimension of private yards; (10) a traffic analysis prepared by a professional engineer; and (11) any other information that the Zoning Administrator determines will be helpful in reviewing the proposal require. D. City Council Action. 12 1. An application for a planned unit development overlay district may be approved, approved with conditions, or disapproved by a majority vote of the City Council. The City may impose such conditions as part of the approval of a development plan as it deems necessary in order to ensure consistency with the comprehensive plan and this section ordinance. The Zoning Administrator shall maintain a record of all approved plans, amendments, and development agreements. 2. To the extent necessary to protect the City's interest,_foreach development agreement with the developer. The agreement shall recordable fer-m. No planned unit development involving a development agreement shall be considered approved until the developer. E. Amendment. The Planning Commission may approve minor changes to an approved plan upon such hearing and notice, if any, as it deems appropriate. Minor changes are those changes listed below, when these changes do not significantly alter the original overall design, uses, or intent of the development: 1. changes in building location or size which do not affect more than 10% of the site and/or floor space, not to exceed 10,000 square feet; 2. changes in landscaping, streets, parking, driveways, or site improvements which do not affect more than 10% of the site area, not to exceed 10,000 square feet; or 3. changes in dwelling units which do not result in the number of housing units changing by more than 10%. 13 CITY OF SHAKOPEE ) • E. 1, Memorandum TO: Mayor and City Council CONSENT FROM: Mark McNeill, City Administrator SUBJECT: 15 Minute Parking Restrictions DATE: July 13, 1998 INTRODUCTION: The City Council is asked to consider enacting 15 minute parking restrictions in the 200 block of 4th Avenue (between Holmes and Fuller Street), on the south side of the street adjacent to the Scott County Courthouse. BACKGROUND: Recently, 15 minute restricted parking signs were placed on the west side of the 400 block of South Holmes Street. That facilitated parking for customers of the Courthouse, who many times had to walk considerable distances, as the parking adjacent to the Courthouse was usually taken by employees arriving early in the day. The County has requested that those same 15 minute restrictions be extended on the north side of the current courthouse, so as to facilitate additional short term parking. The County will determine whether there is a need for additional restricted spaces adjacent to the new Justice Center, after that facility opens. Enforcement would be done by Shakopee Police Department. RECOMMENDATION: We recommend that the County's request be honored, and that 15 minute parking restriction signs be placed on the south side of the 200 block of 4th Avenue. ACTION REQUIRED: If the Council concurs, it should,by motion, direct that the posting be made as recommended. f/Vaihtli-0 Mark McNeill City Administrator MM:tw CC: Michael Hullander, Public Works Bruce Loney, P.W. Director Dan Hughes, Police Chief Dave Unmacht, County Administrator PARK2.DOC 15 , e. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: National Conference Attendance -Non-department Heads DATE: July 15, 1998 INTRODUCTION: The Council is asked to consider a policy regarding attendance at national conferences by non- department heads. BACKGROUND: A request has been made by Building Inspector Jim Grampre to attend the International Conference of Building Officials (ICBO)National Conference in San Diego, California, from September 6th- 11th. Previously, with only rare exception, attendance at national conferences has been limited to department heads, and those are one per year per department head. While some police personnel have attended training out of state,nothing has been established for non-department head employees, other than item IV.C.1 of the Personnel Policy which states: a. In General. The City may pay for conferences and seminars which the employee's department head determines will contribute to the better performance of the employee's job and the City's business. To qualify for payment,the employee must secure the prior approval of the department head, who should verify that the expenditure is budgeted. A conference or seminar is a course which occurs in one continuous block of time. Obviously, if this is a trend, it would need to be with some stipulations-the attendance should be rotated throughout the department on a basis so that all interested employees who would benefit from such attendance could travel. First and foremost, however, money should be available and budgeted. BUDGET IMPACT: The total cost for the ICBO conference(including registration, lodging, meals and travel) is $1564; this exceeds the amount available in the Building Division training budget by $159. That would have to be made up elsewhere in the division budget. NATIONAL.DOC The Community Development Director does indicate a benefit for Mr. Grampre to attend this conference, if Council gives approval. RECOMMENDATION: We recommend that Jim Grampre be allowed to attend the International Congress of Building Officials (ICBO) Conference in San Diego, September 6th- 11th. We further recommend that the Personnel policy be amended, to provide for non-department heads attendance at national conference, incorporating the following criteria: 1. That sufficient money be available and budgeted in the departmental line item for travel and subsistence; 2. That the department head make a recommendation that there will be a benefit to the City for the attendance by the employee at the conference; 3. That in the case of non-exempt employees, that no overtime compensation will paid for the absence away from the City- only straight time for the work days while attending the conference; 4. That appropriate receipts be kept, and all other travel expenses be documented as outlined in existing City policy; 5. That attendance by non-department heads be rotated amongst eligible and interested employees within a division/department,provided that no non-department head employee attend a national conference more frequently than one time every four years. 6. That rather than attending a national conference,that the employee first explore and attend state or local conferences that might be able to provide the same information or training. ACTION REQUIRED: If the Council concurs, it should, by motion, direct the following: 1. That Jim Grampre be allowed to attend the International Congress of Building Officials Conference in San Diego, September 6th- 11th; 2. That City Administrator be directed to amend the Personnel Policy regarding attendance at national conferences by non-department head employee using the criteria outlined above. Mark McNeill City Administrator NATIONAL,.DOC Suspended employees and employees on a short leave of absence without pay shall receive insurance benefits as if they were not suspended or on leave. Employees on a long leave of absence without pay shall receive insurance benefits in accordance with the insurance policy only if the employee pays the full cost of the insurance. Employees or dependents may elect to continue life, hospital or medical insurance coverage beyond the date that it would otherwise terminate as provided by federal or state law. C. Continuing Education. 1. Conferences and Seminars. a. In General. The City may pay for conferences and seminars which the employee' s department head determines will contribute to the better performance of the employee ' s job and the City' s business. To qualify for payment, the employee must secure the prior approval of the department head, who should verify that the expenditure is budgeted. A conference or seminar is a course which occurs in one continuous block of time. b. Meals. Meal expenses will be reimbursed upon submission of receipts up to $35 per day for conferences and other City business, unless a different rate is approved by the City Administrator. The City Administrator may waive the requirement of a receipt. c. Travel and Lodging. Travel and parking expenses may be paid or reimbursed by the City. Travel time will not be paid or reimbursed if the destination is within the seven county metro area. Regardless of the number of hours spent at a conference, the City will reimburse only a regular work shift 9 per day. The City will pay for coach airfare when it is estimated that flying is cheaper than driving. This comparison shall include the employee' s travel time. The City will pay the single room rate for overnight stays at conferences. If there is not a designated hotel for the conference, the employee should use reasonable judgment in selecting lodging based on cost, location and quality. Employees should seek a government discount. d. Excluded Expenditures. The City will not pay for alcoholic beverages, entertainment, personal telephone calls (other than one of no more than five minutes to home per day for overnight stays) , and other personal items not specifically designed to benefit the City. Absences for longer than two weeks may have additional telephone calls authorized by the City Administrator. 2 . Employee Tuition Policy. The City may reimburse a regular employee for tuition expenses under certain circumstances. There shall be no reimbursement for mileage/parking expense. Required books, lab fees, and material costs will be reimbursed. Tuition expenses are available for a course occurring in non-continuous classes over a period of time. a. Pre-Approval. Prior to starting a class or classes, the employee must obtain approval from the employee' s department head and the City Administrator that the class, certificate, degree or overall achievement is job related and that the request is worthy and would fill a need within the department . The department head should verify that the department budget can cover this expense. b. Satisfactory Completion. The employee shall provide the department head with proof of 10 CITY OF SHAKOPEE Memorandum IS; TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Police Pistol Range Clean-up DATE: July 15, 1998 INTRODUCTION: The Council is asked to award a contract for the clean-up of lead-contaminated soil at the former police pistol range. BACKGROUND: Last year, the City Council was advised that a sale was imminent of the police pistol range property, owned by Valley Green Business Park, and located immediately south of the City- owned Thrift Shop. Previous information is attached. As a summary, for many years the Shakopee Police Department and surrounding jurisdictions used an earthen embankment as a backdrop for target practice. That soil then became contaminated by the lead from the bullets. When Valley Green sought to sell the property, it was determined that the lead soil would have to be first removed and stabilized. Last year, the Council authorized American Engineering and Testing (AET)to perform an analysis of the site, and put together specifications to obtain a contractor. When it grew late in the year, and Valley Green recognized that the City would be paying a premium to have the soil cleaned up, it did concur with a request by the City to defer clean-up activities until 1998. AET obtained three competitive quotes,ranging from $24,305,to $33,293 (see attached). Note that these are estimates; the actual amount will be determined by the tonnage of soil removed and treated. The proximity of the lowest quote to the State-mandated threshold for formal competitive bids generated a call to the City Attorney. He said that, as long as the best estimate for the work to be done is less than$25,000,the competitive quotes already obtained could be utilized, even if the actual amount of material is larger, and the total would later exceed$25,000. AET also indicates that it is possible that the quantities are overestimated by 15%to 25%, meaning that it is possible that the amount will not exceed $25,000 anyway. The low quote was submitted by Glenn Rehbein Companies, of Blaine. The work to be done by Rehbein would involve excavating the contaminated soil at locations determined by test borings, done previously by AET. The lead would be stabilized by adding a proprietary dust to it. The dirt can then be safely landfilled. It will be the contractor's responsibility to develop a safety plan for clean-up. PISTOL.DOC It will be the City's responsibility to do restoration of the site(grading with clean dirt, and tree disposal and removal of the concrete pads at the location). Public Works should be able to do all of this work. BUDGET IMPACT: Originally, there was an intent to use the contingency fund, and also make application to the State for a grant for soil clean-up. After further determination, AET reports that there are likely no grant monies which would be available to assist in the clean-up, although AET will confirm that. It is probably going to be the City's entire cost. This is not an amount which was budgeted for this year; it had been anticipated to be done last year at the time the budget was being put together. Because the work must be done, and in 1998 if at all possible, we recommend that Council authorize payment to come from reserves, or from the replenished contingency fund. The Contingency fund assumes the receipt this year of Federal reimbursement of 75% of storm damage costs, which depleted the contingency fund originally. There will also be up to $5,000 in additional consulting costs that will be the responsibility of the City to pay to AET for testing of the work to be certain that all decontamination is complete. The Rehbein work is expected to take 4 to 5 days, and would begin in approximately 2 weeks. The best option for funding this work will be determined by the Finance Director, and will be recommended as a future budget amendment. RECOMMENDATION: I recommend that a contract be awarded to Glenn Rehbein Companies for the removal and treatment of lead contaminated soils at the former police pistol range, at an estimated cost of $24,300. Further,the Council should authorize AET to do monitoring and testing according to their fee schedules, at a cost not to exceed$5,000. If approved, a contract will be drafted outlining the terms and conditions as specified in the quote process. ACTION REQUIRED: If the Council concurs, it should, by motion, authorize the appropriate City officials to execute a contract with Glenn Rehbein Companies for lead-contaminated clean-up work at the police pistol range, and for monitoring to be done by AET, with funding to come from the source recommended by the Finance Director. Mark McNeill City Administrator MM:tw CC: Dan Hughes, Police Chief Jon Albinson, Valley Green PISTOL.D OC CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Police Pistol Range/Environmental Clean Up DATE: May 27, 1997 INTRODUCTION: Staff is requesting authorization from Council to retain the services of an environmental consultant to determine how much hazardous material is present at the police pistol range and process a plan for clean-up. BACKGROUND: The police pistol range is located at the intersection of CSAH 16& CSAH 83 behind the Eagle Creek Thrift Shop. A range has been located there since sometime in the 1970's. The City has leased this location from Valley Green Business Park since 1983. On March 13, 1997,Valley Green notified the police department that they will be terminating the City's lease effective June 15, 1997. According to the terms of the lease, the City must stop using this property by June 15th restore it to the condition it was in when the City took it over within a reasonable period of time thereafter. Restoration of the property includes removal of fixtures such as target holders and firing points. Restoration also includes removal of lead and other hazardous substances from the property. Extraction and removal of these hazardous substances from the property is complicated. It is not permissible, for example,to simply dig up the contaminated dirt and transport it to another active firing range where lead is accumulating and deposit it there. Instead, it is necessary to either remove the lead from the dirt on site, or transport the contaminated dirt to a hazardous material landfill. Staff believes it is necessary to seek the assistance of an environmental consultant to determine the extent and magnitude of the contamination and assist the City with the clean-up process. Chief Steininger has contacted two environmental consultants who have submitted proposals which are attached to this memo. The proposals do not include the cost of the actual clean-up,which is likely to be substantial. DISCUSSION: The two proposals show a different level of involvement; the proposal of PEER carries the project to conclusion, where that of AET provides only for the testing and initial report. Staffs analysis is that task 1 of PEER,plus their investigation report($3500) would equal $7800. This compares to AET's $4350 to complete to the same level. Assuming that contaminants found in quantities that are currently suspected, a remediation plan and follow-up would be necessary. I have asked AET to provide a price for preparation of a remediation plan and other activities comparable to PEER. A recommendation should be available at the June 3rd Council meeting. BUDGET IMPACT: This cost was not anticipated at the time of the preparation of the 1997 Budget, and therefore, will need to come from contingency. Once the analysis is completed, the City will have a better understanding of what the clean-up costs will be. Staff would then pursue any available grant funding;however, there maybe a problem concerning scheduling. Valley Green Business Park would like to have the clean-up done within a couple of months. We are aware of at least the VIC Grant Program having a November funding cycle. However, Jon Albinson, Project Director for Valley Green has stated that Valley Green will"work with the City, as much as possible" if grant funding is possible. RECOMMENDATION: A recommendation will be made at the June 3rd meeting. Based on the proposed cost, staff recommends retaining American Engineering Testing to do assessment services at the shooting range. ACTION REQUESTED: If the Council concurs, it should, by motion, authorize acceptance of the proposal recommended at the June 3rd Council meeting for environmental assessment and remediation services at the Shakopee firing range. lil�JC 1 x4: Mark McNeill City Administrator MM:tw ..•I.+� +.. Ju i� .-.s 1 I\ 1111 LI.0 I. I uI I IIVV V1L VVJ 1VIJ IU JY'7JU 11U r.A ,'fc/tic AMERICAN CONSULTANTS • GEOTECHNICAL ENGINEERING • MATERIALs • ENVIRONMENTAL TESTING, INC. July 16, 1998 City of Shakopee 129 Homes St. So. Shakopee, MN 55379-1351 Attn: Mr. Mark McNeill &Mr. Dan Hughes RE: Shakopee Firing Range Site southeast of Eagle Creek Boulevard and County Road 83 Shakopee, Minnesota AET Job No. 03-00072 Gentlemen: As requested, American Engineering Testing,Inc.has performed additional sampling and analysis at the former Shakopee firing range to better define the extent of lead impacted soil at the site. Thirty-six additional samples have been collected and analyzed for total lead. The lead impacted soils extend farther north along the east bank than we had originally estimated. Based on the additional sampling and analytical results, I estimate 250 cubic yards will need to be excavated, stabilized, transported, and disposed. I used a conversion factor of 1.35 to convert cubic yards to tons. I also applied a contingency factor of 25% which results in 420 tons of soil to be handled. Enclosed are three estimates that I solicited from local contractors to perform the lead stabilization work. The contractors include Glenn Rehbein Companies, DC Management and Environmental Services, and Superior Special Services, Inc. Two of the estimates are based on tonnage and the third is based on cubic yards. In an attempt to compare the three estimates on an equal basis, I converted the cubic yards in the Superior estimate to tons. I also used 420 tons as the weight of material to be excavated, stabilized, transported, and disposed. The estimates break down as follows: Glenn Rehbein Companies $24,305 DC Management& Env. Services $30,805 Superior Special Services, Inc. $33,293 We request that after the city selects one of the three contractors to do the work, you contact the company and request that they address the estimate directly to the city. After the city authorizes the work, the contractor can then perform the bench scale testing. After that is completed, we can 'AN AFFIRMATIVE ACTION EMPLOYER" 2102 University Ave. W.•St. Paul,MN 55114.612-659-9001•Fax 612-659-1379 Duluth•Mankato•Marshall•Rochester•Wausau JUL 10 70 14•G4 rK H1'I GINO 171 7I rHUL 01G 007 1J(7 IU 744D0(10 h'.17.5/171 Shakopee Firing Range AET Job No. 03-00072 July 16, 1998 Page 2 incorporate those results into the Response Action Plan(RAP)and submit the revised RAP to the MPCA for their review and approval. Pending their approval, the stabilization can be performed. During our recent meeting you asked what the fees for observations, confirmation sampling, etc., in conjunction with the stabilization project would be. Assuming the stabilization work takes one week or less to complete and 15 total lead and 2 TCLP lead tests are performed, we estimate a cost for our services at less than$5000. This is a preliminary estimate and I will refine it and present a written proposal to you before proceeding with that part of the work. The fees for the work we recently completed exceeded our estimate. We had estimated 20 to 25 samples would need to be analyzed. 36 samples were analyzed. And because the lead impacted soils extended farther north along the east bank than we were initially led to believe, additional trips to the site were made to collect additional samples. I will be preparing an invoice for this part of our services after we modify the RAP. Please call me after you have reviewed the attached estimates and I will provide you with names and phone numbers so you can arrange for the contractor to address the estimate to the City. I am also available to address any other questions that you may have. Sincerely, I0)LeAL ( Charles W. Bisek ESA Program Manager Attachments -. .-� •,, i u i ��,u i..+� i u../� Vim V.JJ 1.., J I V J-l�JV I J. r YJ'i,CO 47 a sO I GLENN ENBEIN { ' AAA COMPANIES 8651 NAPLES ST. N.E. • BLAINE, MN 55449 • (612) 784-0e57 24 June, 1998 Mr. Charles W. Bisek ESA Program Manager American Engineering Tooting, Inc. Via FAX (612)G5O-1370 2102 University Avenue W. et. Poul, MN JJ 1 14 RE: ESTIMATE FOR POLICE DEPARTMENT FIRING RANGE Shakopee, Minnesota Dear Mr. Bisek: Enoloccd please find our revised cost eatirnate for the above I efci el iLCJ prujeut. The cost estimate includes our understanding of the size and scope of work required based upon information cupplied from the site investigation conducted by Amerkai, Testing, Inc.., and rlisnllccinnq with you. We will provide the nececeary labor, equipment and matcrial3 to perform this project in a safe, timely, and cost-effective manner. We would like to offer a patented stabilization technology to the project. The on-site atabilizatiorl or lead impacted material would offer a Substantial cost savings by chemical fixation to a non-hazardous compound, thus permitting disposal in a sub-title D landfill, and simplifying the transportation and disposal operations. Materials can be stabilized In-situ onsite without interfering with other site operations or mitigating any air or water borne materials from its operation. It is understood that approximately 420 tons of material Will require remediation. We will use a patented chemical to stabilize the contaminated soils. The chemical will be applied to the contaminated material and mixed in-situ thoroughly with heavy power equipment. The treated materials can be stockpiled on a liner, The limits of the excavation can then be sampled for confirmatory tests. The treated material will be sampled and analyzed for proper stabilization. Analytical results will be available within 36 hours. Upon verification of proper stabilization, the treated materials are ready for load-out and disposal, LS90 DBL 9 : 'ON SNOHd S9INddWOO NIBBH3el 0 : world t d Wd2:1 866T •bZ!'Nnf .'ut- +u �u +-. �-r I I♦ r11 I LI lu I. I .-,1 I nuL 1-1.1.G uJJ 1....f.., I U 7'-14,A7(10 r.tJJ/L/Jo AET, Inc. -2- 6/24/98 The estimated costs are as follows: 'viK " •i 7 D 1 I M1e<� � ¢ F �� ,n �v n t: ' 'fi'�I •T''f!F ': t ' `•^?t'�f+«oi:w""Y}n � 1 . I �: v "' rp1,�,!11i M�t4r ku�•1 r } aI .��¢� ,o-S ' I , >yMobilization LS 1 2,400.00 2,400.00 Bench Scale LS 1 1,350.00 1,350.00 Treatability Study Treatment and Tons 420 16.75 7,035.001 Excavation Load/Haul Disposal Tons 420 31.00 13,020.00 Demobilization LS 1 500.00 — 500.001 `total: $24,305.00 .� ... Mobilization includes cost for development of a site health and safety plan. Payment terms by the ton are the best measure and would be our suggestion. It is assumed that any vegation grubbed from the clean-up area can remain on-site. This proposal does not include site restoration. If you have any questions or require further information, please call us at (612)784-0657. Thank you for the opportunity to provide AET with this proposal and we look forward to working with you on this project. Sincerely, )€31...S._ John R. Hink Project Manager kb LS90 024 zI9 : 'ON 9NOHd SSINddWOO NI;SHEN 0 : Wald E d Wd6Z:t 866t 'tZ'Nflf DC MANAGEMENT& `v Vu ENVIRONMENTAL SERVICES, INC. ESTIMATE PREPARED COST ESTIMATE FOR JULY 2, 1998 AMERICAN ENGINEERING TESTING, INC. SHAKOPEE RIFLE RANGE UNIT -- EXTENDED - DESCRIPTION PRICE UNITS I PRICE — MOB/DEMOB _ 3500 1 $ 3 500,00 TREATABILITY STUDY 2000 1 $ 2 000,00 — -- TREATMENT/LOAD 35 400 $ 14 000,00 TRANSPORTATION 7,05 400$ 2 820,00 DISPOSAL 18,2 400 $ 7 280,00 TOTAL ESTIMATED COST �— $ 29 600,00 _ 3 6, S O S- '7 IV Y Page 2 R 4(ju� 3 D l G /5 E. CITY OF SHAKOPEE CONSENT Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Wine License - Sabroso, Inc. DATE: July 15, 1998 INTRODUCTION: City Council is asked to consider an application for a wine license from Sabroso, Inc. BACKGROUND: Sabroso, Inc. has submitted an application for a wine license for 1120 East First Avenue (formerly the Happy Chef Restaurant) . The customary background investigation was conducted at the time of the application for a 3 .2 percent malt liquor license. The 3 .2 percent malt liquor license was approved by City Council at the last Council meeting. The investigation provided nothing in the applicant' s background to preclude a license from being granted. Both the application and the required liquor liability insurance are in order. The required inspection on the premises has been done. The applicant desires to sell strong beer. Strong beer may be sold when a licensee holds both a wine license and a 3 .2 percent malt liquor license. The other alternative would be to obtain a on sale liquor license, which is more costly and not necessary. ALTERNATIVES: 1. Approve the application and grant a license 2 . Deny the application 3 . Table for additional information RECOMMENDATION: Staff recommends alternative number one, approve the application. RECOMMENDED ACTION: Approve the application and grant a wine license to Sabroso, Inc. , dba Sabroso Restaurant and Market, 1120 East First Avenue. MEMORANDUM /+�r a , TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Temporary Liquor License - St . Mark' s Church DATE: July 15, 1998 INTRODUCTION AND BACKGROUND: St. Mark' s Church has made application for a temporary on- sale intoxicating liquor license for July 25 and 26 . They desire to be able to provide beer and wine coolers during their Julifest. I have been in contact with the Deputy Chief of Police. This event is something that has been going on for a number of years. There is no problem with this activity. The application and insurance certificate are in order. RECOMMENDED ACTION: Move to approve the application and grant a temporary on-sale liquor license to the Church of Saint Mark, 350 S. Atwood for July 25 and 26, 1998 . ,/?(TCity Clerk h:j udy\l icenses\stmarks CITY OF SHAKOPEE /S• E. Lo Memorandum TO: Mayor and City Council CONSENT FROM: Mark McNeill, City Administrator k_� SUBJECT: Appointment of Planning Commissioner DATE: July 17, 1998 INTRODUCTION: The Council is asked to consider the appointment of Gary Morke as Commissioner for the Shakopee Planning Commission. BACKGROUND: A vacancy was created on the Planning Commission by the untimely death of Lee Stoltzman last month. There were four candidates who had expressed an interest in the Planning Commission, but were not appointed when the Council filled the existing vacancies early this year. Rather than readvertise, the interview panel, consisting of Councilors Link and Amundson and the City Administrator, were consulted as to which of the four candidates would be their recommendation, based on those interviews. They have recommended to Mayor Brekke candidate Gary Morke. Mr. Morke's application is attached; he has a long history of community involvement. RECOMMENDATION: The committee recommends that the name of Gary Morke be placed in nomination for the vacancy on the Planning Commission and subsequently adopt Resolution No. 4946, Appointing Gary Morke to the Planning Commission and Board of Adjustment and Appeals. ACTION REQUESTED: 1. Nominate Gary Morke to the Planning Commission and Board of Adjustment and Appeals. 2. Offer Resolution No. 4946, A Resolution Appointing Gary Morke to the Planning Commission and Board of Adjustment and Appeals, and move its adoption. Mark McNeill City Administrator MM:tw MORKE.DOC RESOLUTION NO. 4946 A RESOLUTION FILLING A VACANCY ON THE BOARD OF ADJUSTMENT AND APPEALS AND ON THE PLANNING COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT THE FOLLOWING APPOINTMENT IS HEREBY MADE: Mr. Gary Morke is appointed to the Board of Adjustment and Appeals and to the Planning Commission to fill the unexpired term of Lee Stoltzman effective July 22, 1998 and ending February 28, 2001. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this 22nd day of July, 1998. Mayor ATTEST: City Clerk RESGARY.DOC • C . ono KE Address:JOyZ �eec C ♦ Name: l e ( U • � C 7127 Phone:� �L (p _ \3 5 0 (B) g4`Y II How long have you been a Shakopee Resident? 02 Occupation: to (D/L /.►dIP _ .,� e Does your work require you to travel? (Check one) A great deal Periodically liery Little None Do you have any special interests or training which you fee) a particular board or commission could use? (Use a separate sheet if necessary) Ti000 • ry —, c /7c 4 D1` `®� tit y Terz mos i i/d,us : ec 0A:,014-1. 1 e D e n e (o "Li-74 • L E (2. " .� s ‘6,1-) 1 e( -aiG \- - v ii, ,a P2/ r /S ,� �9-tom � � w� � r�sati bio, / Board or Commission in which you are interested? (If more than one, please indicate order of prere ce) � b\..) CC) 0" \AA\SIS Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application:_1N4/ 7 .,-J ,5-==./^d i N� a c.) i r P Ck uiu c) -AJ .P ��s�rP -6-6) /hamw i `�`� � � Ci N U � f� /`O • Cdnflict of intere4 is defined as the participation in any activity, recommended action, or decision from which'� the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested -__ siness, however organised, which could be constructed as a conflict of interest? No X. yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone): 1. � A vy„.SAI lci,J, /0e7 I`n i so„J c ha,ca qqS -7oQ 2. /) il/er 118 2 eeso S )1A-K-6 plo 5-- -fs,7e,6 I hereby " -- that the facts within the foregoing application are true and correct to thebest of my kno 1-4/°:„dlr.( IF SignatuT.re — .3--�� Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 i ; t1 'z CITY OF SHAKOPEE CONSENT TO: Mayor Y and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Tobacco Licenses DATE: July 17, 1998 INTRODUCTION AND BACKGROUND: The City has received licenses. One is a new an applications new licenses. in for for two downtown Shakopee. store openingptobacco the current tobacco P This applicaion is being the River City Cebecomeordinance. The new being made under for 60tobacco ordinance becor ome Murphy's effectivedays. The secondwill not the wine Landing. They wish to sellapplication iswith tasting being held on Julycigars in conjunction n the Village event . 24 duringthe Both licenses willthrough the Vineyard f the year. Murphys onlyrun law does not needs the license the balance of provide for a temporaryfor one day, but the license. The applications are in order. RECOMMENDED ACTION: 1. Approve the Eric Svensson, Tobacco Warehouse, and grant Easta tobacco license lock 1st Avenue. River City Centre, 200 Block of 2 . Minnesota Approve Vpr Ve the application lY Restoration Project,anInc. ,nt a a tobacco license to 101. 2187 East County Road Judith S. Cox, Ci'y Clerk 13-,E, S> CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Ordinance Waiver- Seagate Concrete Contractor DATE: July 15, 1998 INTRODUCTION: The Council is asked to grant a waiver from the starting time specified by City ordinance for construction activities, in response to a request by Gresser Concrete and Masonry,the concrete contractor for the Seagate project. BACKGROUND: Attached is a letter from Michael J. Gresser, President of Gresser Concrete and Masonry, dated July 13th. He is requesting a waiver from the City ordinance regarding start time for construction activities. He is referring to Section 10.60 Subd.3 (D): Construction Activities -It is unlawful for any person to engage in or permit construction activities involving the use of any kind of electric, diesel, or gas -powered machine or other power equipment except between the hours of 7:00 AM and 10:00 PM on any week day,and between the hours of 9:00 AM and 9:00 PM on any weekend or holiday. Upon timely application being made and the necessity therefore being established,the Council may suspend the operation of this Subparagraph for a specific purpose at a specific location and for a specific length of time by Council action and by giving public notice of the nature and limits of such suspension. In the letter, Gresser states that adding the extra time early in the morning will allow for a better concrete pour, and has thus requested the ability to start at 6:00 AM. It is for Monday thru Friday; only if weather presents a significant delay would there be work done on a Saturday. In that event,that work would begin at 6:00 AM as well. The fact that this site is in the industrial area, and should be sufficiently far enough away from most residential properties indicates a probability that the work can be done with no disruption to neighboring residential properties. To meet the requirements of the City Code, a report of this hour extension would have to be made in the Shakopee Valley News. GRESSER.DOC RECOMMENDATION: We recommend that the Council authorize concrete pouring operations to begin at 6:00 AM from July 24th(the first day following publication of the Shakopee Valley News),through August 31st. ACTION REQUIRED: If the Council concurs, it should,by motion, authorize Gresser Concrete and Masonry the ability to pour concrete beginning at 6:00 AM from July 24th through August 31st, as a suspension of 10.60 Subd. 3 (D) of the City Code. Mark McNeill City Administrator MM:tw CC: Jim Thomson GRESSE.R.DOC LA& G •R •E • S • S •E •R CONCRETE • MASONRY 1771 Yankee Doodle Road • Eagan, MN 55121 • 612-454-5976 • FAX 612-454-4850 July 13, 1998 Mr. Mark McNeill,City Administrator City of Shakopee 129 Holmes Street South Shakopee,MN 55379 Dear Mr. McNeill: We are the Concrete Contractor on the Seagate project in Shakopee. A project of this scope and schedule requires that slab on grade for the building floors be poured outside. Hot temperatures can create concrete volatility and other slab problems. In fact,in extreme high temperature regions of the country such as Arizona,concrete is typically poured beginning in late evening and progressing to early morning to avoid mid-day heat. For our purposes starting even one hour early will greatly increase our chances for a successful floor. We therefore ask that the City consider allowing us to begin pouring operations at 6:00 a.m. from July 15 through the end of August. As you know the project is in an industrial area avoiding disturbances to residential areas. We will make every effort to route construction traffic as far away from residential areas as possible. Obliging this request will assure that Seagate and the City of Shakopee a building that will perform to the highest standards possible. Thanks for your response in addressing this issue. Sincerely, Michael J. Gresser President/COO An Equal Opportunity Employer