HomeMy WebLinkAbout04/28/1998 TENTATIVE AGENDA
SHAKOPEE, MINNESOTA
April 28, 1998
CITY COUNCIL WORK SESSION
LOCATION: City Hall, 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call at 4:30 p.m.
2] Goals for 1999 and Beyond
3] Other Business
4] Adjourn at 8:00 p.m.
[1:\clerk\judy\cca8enda\04-28-981
Z46
CITY OF SHAKOPEE
Memorandum
TO:
Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Goal Setting Session
DATE: April 24,1998
Attached is information relating to the April 28th workshop
for goal setting purposes.
start the"visioning"portion at 4:30 p•m-
Following
owing logistics,general
facilitator Peter Cotton will followed by the more specific
visioning,there will be a box lunch,
Following the b 8:00 p.m-
goals discussion. I anticipate adjourning Y been invited,but he is uncertain
SPUC Director Lou Van Hout has department heads plan to be
Regarding attendees, all other dep
as to whether he will be able to attend. Otherwise,
there;Economic Development Coordinator Paul Snook has a conflict, and therefore '
ll
not be in attendance. However,I will review his memo (enclosed)with you at that time.
that were set by staff at a
I have enclosed some background information,including goals
oals that former Mayor Jeff Henderson had established for 1997.
1997 retreat, and the g t to me
a couple of issues I have had brought I have also enclosed r�s tlirmaus�for discus son at this time:
from Councilmemb
1. Re-establishment of a quarterly city newsletter.
ent of the Community Development Commission, or something
2. Re-estabhshm
similar.
' or anything for which I could do research prior to the meeting,
If you have questions,
please contact me. n
VVI ," \ 21:11
Mark McNeill,Cit'Administrator
cc: Peter Cotton
MM/tiv
SHAKOPEE ECONOMIC DEVELOPMENT AUTHORITY (E )
MISSION STATEMENT,
1997 EDA WORK PR AND
1997 -2001PROGRAM,
ROG
MISSION STATEMENT:
e
The Shakopee EDA iis committed to the maintenance and expansion of h elocal economy,
of wthe
commuenhancementnity
ity f existing
community and economic resources, and the development
envisioned
uni and economic resources which are consistent �i�,exist ngth the sting resources are;
comm tY
character of the City of Shakopee. Chief among th
• A historic and still vital downtown; Park, and
• It's location on the Minnesota riverfront;
air
• An unparalleled aralleled tourism/entertainment attraction
Mystic eyF Cas oterbury
the nearby Minnesota Renaissance Festival andY
• A strong diversity of commercial and industrial businesses;
• A strong diversity of available housing.
accomplish its goals,the Shakopee EDA may
make use of any and all powers granted
In order to accomp
it under Minnesota Statutes and the City's enabling resolution.
97wkplan.doc
1997 WORK PROGRAM
Downtown Target Date
Blocks 3 &4: Property acquisition by the City 2/1/974/1/97
Demolition 97
Development of Building/Financing plans 4/1/4/1/
Construction 1998
Courthouse: Continue to work with Scott County on justice center Ongoing
Rehab 2/1/97
Program: Develop expanded program for TH 101 and CR 17
purpose and concept plan for entry signage into city 3/4/97
Entry Signage:Develop 6/1/97
Solicit proposals with signage designs 6/1/97
Select signage design and oversee construction of signage
Riverfront
Plan: Review existing riverfront plan,modify as needed
3/1/97
Historic: Work with Chamber/CVB and Murphy's Landing on ferry project 1/1/97
Assist Murphy's Landing with Mill and other historical projects 1/1/98
Marina: Explore potential for marina/harbor/boat launching on the river 1/1/981/1/97
Explore potential for a riverboat on the Minnesota River
Promotion
2/1/97
Develop information package
Incentive Program
1/1/97
Adopt Policy
Historic Preservation
2/1/97
Develop Community-wide inventory
Bluff Avenue: Develop Revitalization Plan
Blocks 3 &4: Review building analysis with consideration of hist. pres. issues
First Avenue: Develop plan for historical structures along First Avenue
Develop programs to guide historical preservation plan
97wkplan.doc
Mall Expansion
Centres Group: Work with Centres Group in parcel acquisition
onnefor all eexpansion 1/1/97 1 98
Assist with mall expansion project on an
Community
Blighted Parcels: Develop policy/plan to deal with the removal of blighted structures
to improve the tax base and aesthetics of the city
97wkplan.doc
COMMENTS ON THE 1997 -2001 EDA WORK PROGRAM
(Items that should be carried over into current economic development initiatives)
Mj sinn Statement
A new mission statement should be drafted to better reflect more grefiic pned economic process
development efforts. This, along with should be the very first tasksng of a ttof a new economic
focusing on economic development
development advisory board.
Rehab rant Program
This is currently in moratorium. The DT/First Ave Revitalization ttee is working
The next step
on a very-much improved replacement; a low interestpool program.
for the committee is to contact Shakopee's financial institutions to solicit their
participation. The program is targeted for use in the downtown area and the older parts of
First Avenue adjacent to downtown, specifically the buildings characterized by late 19th
and early 20th century design.
LulaSignage
This should be addressed within a comprehensive coComc development marketing
strategy,possibly in partnership with the Chamber
of Riverfront Development
This will be a major issue when the Downtown/First Avenue Revitalization Committee
leads the community through the visioning/strategic planning process for DT/First Ave
revitalization(preliminary planning for the visioning/strategic planning process for
DT/First Ave revitalization is currently underway)
Promotion
The City currently has an information packet which needs
economic e updated
and improved.
. This packet should be part of a comprehensive,targeted
opment
marketing plan.
IncentiveProgram
The City has its TIF program which has been used rather effectively recently (Seagate).
The low interest loan pool program is under development by the Downtown s /First
ties are
Avenue Revitalization Committee
ro rams from DTED SBA s).etc. There is opportunity for
marketed with other finang p g
the City and area financial institutions to develop other low interest loan-type programs,
specifically targeted to small manufacturing entities.
98goalmo.doc
Historic Preservation
Historic Preservation is an economic development tool. The Downtown/First Avenue
Revitalization Committee recognizes this and has drafted a comprehensive historic
preservation strategy for incorporation into the 1998 Comprehensive Plan as the historic
preservation element. The Community Development Department is currently reviewing
this.
Mall Expansion
• With the situation of County Market closing when Cub Foods opens,the to become better Cnformed as to
keep in close contact with the property owner(Carlson)
o
what their vision is for the mall's future. Will it continue to develop as a sub-regional
mall or will it evolve into something else?Is a high-end outlet mall a possibility (similar
to Woodbury,Medford, etc.)?
Blighted Parcels
The majority of Shakopee's blighted parcels are located in and near the central business
district(Downtown and First Avenue). Like riverfront development,this will be a major
issue when the Downtown/First Avenue Revitalization Committee leads the community
through the visioning/ strategic planning process for DT/First Ave revitalization. Since
there are also blighted properties outside of the CBD,
this would also be an area of
involvement for a new economic development advisory board and the EDA, especially in
light of the EDA's powers related to slum and blight.
98goalmo.doc
r'
CITY OF SHAKOPEE
�lemr
oandian
TO:
Mayor and City Council-Activity Report
FROM: Mark McNeill,City Administrator
SUBJECT: April 28th Goal Setting Session
DATE: April 16, 1998
A reminder that the City Council and staff are invited to participate in a Goal Setting workshop,
to be held Tuesday,
Aril 28th. The workshop will begin at 4:30 PM, and is expected to end by
p
8:00 PM. A meal will be served.
er
ity
The workshop w
ill be facilitated by Peter Cotton. Mr. Cotton is a formnd Hopkinsn aiCnesota.
Colmcilmember,who has also served as a City Administrator in Io
He facilitated a staff goal setting session in 1997. and also a discussion of the transit users group
for the City earlier this year.
Dais that I have heard from
My discussions with him have relayed a couple of short term g goals,he feels
iscussion of re-establishment of a quarterly City newslet
termte , and Community
Development
me C s (d However.in order to establish effective
short
ommission)• discussion should take place first.
that a"big picture" or visioning
We would anticipate the format of the meeting to be as follows:
I "Visioning"Portion
Community Development Director Michael Leek will do a 15 minute presentation
A. Com Yty over 20years. (Portions of this
on growth and direction for the Ciconsidered for update ithe City's
subject matter are currently being
comprehensive plan.)
Each Councilmember will be asked to comment on their thoughts on where they
B. in the next 15 to 20 years.
would like to see the City
h De artment Head will comment on where they see their department in 15 to
C. Eac p
20 years.
' - By all participants to determine the types of project/activities needed
II. Brainstormin g'
to take the City to the 15 to 20 year vision concept.
III. "Prioritization" -of the issues identified in Section II. (This is where short term goals
and objectives for the next year or two will be formulated.)
r
IV. (If time permits)
Roles of individuals needed to carryout items identified earlier.
Mayor
Councilmembers(both individually and as a group)
Staff
what is anticipated. If you have other thoughts on format ible r comments of issues that you
This is lease contact me as soon as posy
would like to see discussed,p
Mark McNeill
City Administrator
MM:tw
CC: Department Heads
Peter Cotton
TOP PRIORITIES AS DETERMINED BY CITY DEPARTMENT HEADS (RETREAT
JANUARY 10TH)
1. Update Subdivision Ordinance(and related dstandards) -With
tthn continued
d interest
City
in Shakopee for residential development,the C yars
subdivisions are developed according to standarmder review by a o nm t e made lupeof
to come. The Subdivision Ordinance has been
developers, citizens, and staff for over a year. Their recommendations need to be
implemented.
2. Perform Bypass Land Use Study -to assure that development along the bypass,
especially at its interchanges, is something that will provide a good tax base, and be
consistent with good development practices.
ent
3.
Assure an Adequate Water Supply-The Metropolitan S Water and
nd the Dopa mfectof
Natural Resources have expressed concern that Shakope
ng
other areas which recharge from the Jordan Aquifer. This would include natural
resources such as the Savage Fen.
The City and SPUC will need to work with the State awater for eurrengencito rt and future users.
to resolve their
concerns,yet assure Shakopee will have adequate
4. Staff Training- As revenue sources become smaller, City
staff
Holt jot grow as quickly
as the demands for services. Therefore, staff must work
Training of skills development is critical. There is also a eed to develop up rveopleisorto be
manaorgement promoted from within the organization, so that whenge
vacancies occur, experienced people from within are qualified to be considered.
5. Expand the Five Year CIP - The CIP is a capital imp ov beyond. Iments t a plhic in g ch notes
the big ticket improvements for the City for five years
document as much as a financing tool.
With the coming growth, a more definitive'`road map"must be identified to assure that
future needs are tied to realistic sources of funding.
6. Improve Management Information Systems - Computerization, ingcluding the
one of
wide area networks,local area networks,
globally (using a home page on the worldwide web);regionally.utilizing expanded e-
mail; and locally,using geographic information systems need to happen in Shakopee.
MIDDLE PRIORITIES, AS TIME PERMITS
7. Work to Improve City/Shakopee Public Utilities Com tmhssion Resame. SPUC and the Citynd
use of the system-whether a taxpayer or a rate payer
- isneed to work to assure that their relationship provides for the most efficient use of the
public's dollar.
fs
8. Park Dedication Fees -The City needs to be certain
park
minimum;there will be acollected
from developers are sufficient to pay for land acquisition at
continued need to seek out other sources of funding,whether through tax dollars or
grants,to assure future development.
comprehensive
9. Long Range Park.Planning-one of severalcomponents e parkeplan for the CityplWith
an
which needs to be looked at,there is no currentlong range
approximately 30 square miles, a comprehensive,tunified park pss and parks lan is criticalwherhver e ity
also needs to work with ISD 720 to assure joint s g of aro
possible.
10. Begin Planning for Police/Public Works Expansions SPDC headquarters,teron departments currently
nan Street.
headquarter out of a single building south of th
Both are nearing capacity. The City needs to begin planning
s to
to be expandednes -will one
move to a separate site, or will both remain at the existing facility
y
additions?
11. Keep Goals and Objectives Up to Date - Staff will look to critique, analyze, and update
goals and objectives every six months to one year.
GOALS AND OBJECTIVES - 1997. (MAYOR)
1. Work with County on expansion of County Courthouse facility.
2. Begin construction of fire station.
3. Work to begin Centres Development Project(Intersection of Bypass/Old 169)
4. Expand industrial base- ADC
5. South Valley Health Center Cancer Center
6. Downtown Redevelopment,especially Blks. 3 &4
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: City Newsletter
DATE: February 26, 1998
INTRODUCTION:
- The Council is asked to discuss the desirability of resurrecting the City newsletter.
BACKGROUND:
Brekke and Councilor Amundson have contacted me requesting hend of discussion
the
City
Both Mayorin 1994, and
Council for renewing the City newsletter. Beginning and mailed to all residences in
provided for a newsletter which was published quarterly,
C
Shakopee. The editor for the newsletter was the former Assistant to ityx ages in length who was
responsible for all news writing and editing. It was typically four
However, after he left the City,the newsletter ceased publication; last year's Council did not see
the newsletter as a high priority.
DISCUSSION:
opportunityto inform Shakopee residents on stories
The quarterly newsletter would prof al new sourcesde an -the Shakopee Valley News, or cable
which might not be covered by typ Mayor Brekke
television. Quarterly recreation bulletins couldalso
around theincluded
activities foreand projects in the
suggests that a possible initial issue could c
downtown area-Blocks 3 & 4, of the Ad Hoc Downtown Study Committee, etc.
alternative that has been researched is the possibility of combining a quarterly newsletter
One wgoes out three times per year.
with the Park and Recreation program
with Co munity Education's program. A concern has
That is currently published in coni
expressed that the bulletin as published is marginally too large for people to follow easily.
been pages were Community
Of the 72 pages in the most recent bulletin between 50 and 55 of those na Recreation programs;
Education. It is difficult now to distinguish com compound that problem.Community
adding additional information wouldp
forpublication of the joint recreation bulletin,plus postage
The City contributes$5,000 per year P
costs of$3,000 per year. It is mailed to everyone in the School District.
BUDGET:
One concern about doing the newsletter publication on a regular basis this year would be cost-in
1997, $13,000 was allocated for publishing, including$1,000 for mailing. That money was not
provided in the 1998 Operating Budget.
The other concern at this time is that there is not a position currently on staff who would
logically take over editor and production responsibilities. An intern position is currently
budgeted, but has not been filled. For continuity, publishing responsibilities should be those of a
full-time individual. It may be recommended later this year that the intern funded position
instead be some type of a full-time assistant.
Mayor Brekke has suggested that perhaps this be done as a"pilot"project,meaning that a one
time publication could be made. If that is the case, it is possible that a contract writer/editor
could be found, or existing staff could do it on a short term basis.
RECOMMENDATION:
If the Council wishes to do a City newsletter on a pilot project basis, funding for that
(approximately $5,000) should be approved, and staff be directed to research alternatives for
writing/publication.
An alternative to production in 1998, when it is not provided for in the budget, would be to direct
staff to research costs, and place this in the proposed 1999 Operating Budget, for production to
begin after January 1.
ACTION REQUIRED:
Council should give direction as to its desires regarding reimplementation of a quarterly City
newsletter.
Mark McNeill
City Administrator
MM:tw
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: City of Savage Newsletter
DATE: March 11, 1998
INTRODUCTION:
In doing research on the newsletter issue, I spoke with the City of Savage.
Last year, as a method of getting out information on their downtown project,they started
publishing a newsletter,which is anticipated to continue on a quarterly basis. They have since
done three.
In Savage, the Assistant City Administrator is in charge of the editing and production. Savage
tries to focus each newsletter on a single issue-truth and
d taxation,ad ascommercial development, etc.
Other articles from the various other City departments
llers.
Contrary to what was done in Shakopee, the Savage staff person does it on a desktop publishing
system. It is then printed locally.
Regarding the amount of time and resources, I was informed that it can take anywhere
from three
toto two weeks for a single person to do it
in its entirety. dgeted
ull days, up
$20,000 for this year;they are on track to spend perhaps$8,400including
staff time). It appears that part of the savings are due to
the
desktop publishing and doing it in
house,versus an outside consultant.
One decision that will need to be made is the content of eace publication. Tecus ns
that would not be covered in sufficient detail in the local newspaper. There are concerns
ich
as to what is "need to know"information,versus information
o t h mightObbe perceive
t is byortt
people on various sides of a debate as to being"political"
to present factual and unbiased information. f`
ktk' JZ{
Mark McNeill
City Administrator
MM\tiv
3-17MEMO
Southwest Suburban publishing
Phone(612)445-3333 327 Marschall Road Shakopee,MN 55379
March 18, 1998
TO: Deb Amundson,City of Shakopee
FROM: Paul TenEyck, Shakopee Valley News
RE: City Newsletter
Attached is a review of the program we discussed. The advantages of such a program include:
1. Reach: You would reach the residents of Shakopee throughrthe
communities two
most widely read publications(see enclosedtimes etc. 10 days before
2. Timely Information: We would make final changes on dates,
3. Support: A staff writer would work directly with the city Ve this project and maintain files
4. Cost: Less than thirty cents per household printed and delivered
This project could be started at any time and could use other paper sizes and color configurations. If weus with the
agree on a format we would then need to meet with the persons responsible for us on disk from which our writers would edit.
information. The information must be provided to
The following page outlines the program. Please review these and call with any questions you may have.
I may be reached at 445-3333.
Looking forward to working with you and the city on this project.
CHASKA HERALD-EDEN PRAIRIE NEWS-SHAKOPEE VALLEY
EWS- rCELSI BAY TIMES GER
SAVAGE PACER-JORDAN INDEPENDENT-PRIOR LAKE AMERICAN
March 18, 1998
Program and Agreement:
We would set, print and distribute a publication that could 5 m�as a city facies,Newsletter
t color(Similar photos, ande
attached Chaska Today). •Page One would be titled with J
one or two bar graphs or pie charts as needed. This page would inform the communityevents
or more
e of f one e programs
important items. •Page Two would be used to inform the commmunity of upcoming
with dates,times and places. Some black and white photos may be used as needed.
This would be a per publication agreement, during which we would publish a two page publication,
13" x 21" impression area, 50#white paper,four color on one side and black plus one color on the
opposite side, providing one final proof.
The publication would be printed and distributed with copies oft fo Shakopee Saturday. A total of Thursday
(4,500 copies), and with the Shakopee Mint(8,125 copies) on the8
2,625
copies delivered to hmes, plus another 200 copies would be provided to the city for distribution.
Cost: The basic cost for the above would be$2,450.00 per publication. Additional charges and options
would include:
Additional printing ... $48.00 per 1,000
Delivery into other Southwest Suburban Markets ... $51.00 per 1,000
4 Color on second side of publication ... $290.00
Graphics ... $50.00 per hour, minimum of$25.00
For special effects, late copy, large proof changes,
and other items which would be considered beyond
the norm, graphic charges would be applied after
consulting with you.
Web Page ... We do have access to Channel 4000 and may be able to work your page
into this program
Deadlines: Front page features ... Four weeks prior to date of publication
All other information ... Three weeks prior to date of publication
Final proof changes ... 10 days prior to date of publication
General Content of Publication: The intention of the publication shall be to promote the
city of Shakopee and its actitivities. Should not be used to include ads, legals,
help wanted, outside advertising or promoting of businesses or of promotions
by businesses.
Contacts: News ... LaVonne Barac-448-6242
General Information and Questions ... Paul TenEyck-445-3333
Web Page ... Stan Rolfsrud ... 445-3333
CITY OF SHAKOPEE
yfmor
TO: Mayor and City Council
Economic Development Authority
FROM: Paul Snook,Economic Development Coordinator
SUBJECT: April 28th Goal Setting Session
DATE: April 22, 1998
Since I will not be at the April 28th goal setting session,I ame providing
development efforts.
attached material regarding the future direction of the
City's
In general,the practice of economic development encompasses em employment opportunities,ife
within a geographic area through the generation of productivem loymtion there are many
and the expansion of the economic base.Within this very general
strategies that an economic development organizationenhancan undertaket eeored.erate the
employment opportunities and economic base
Economic Development Vision
For the next 15 to 20 years,the City's economic development function will be a
comprehensive,balanced effort comprised of retention and
attraction of existing businesses,
new business/entrepreneurial development,and business
Issues,Goals
There are two issues and related goals that should take precedent over others. They are as
follows:
Thereneedsto be more time devoted to economic development strategy development,with
input from the community in the form of an advisory body.
E tablish an"Economic Development Advisory Board/Committee".This would involve
more community input in economic development,aion task wofrkaAn advisory committee would
lly in the areas of issue
identification, strategy development,and
also help since the EDA/City Council is limited in the tiud not have the legal powers of ane it can spend on these areas. e
advisory committee would not replace the EDA and
EDA,but would simply make recommendations to the EDA and City Council regarding
economic development issues.
1
98goalmo.doc
I sem•=
Economic development efforts need to be more comprehensive and proactive.
Historically,economic development efforts in Shakopee
efforts seem to have been focused
have not been comprehensive and
have been somewhat reactive rather than proactive
on attraction of manufacturers and downtowns economy,they are onlythese part of aivities are
critical to the overall development of Shakopee'
comprehensive economic development program.
seen in
e way
t
An example of a reactive approach to economic ace. Although great things havehtaken placse for
downtown revitalization efforts have taken
the revitalization of downtown(streetscape;Blocks 3 &4),they have occurred in piecemeal
fashion and in reaction to certain conditions rather
related glng as part oats and st�ategiesf an gTheed,
proactive effort based on overall issues, concerns and
primary reason for the lack of comprehensiveness and the use of a reactive approach is the
absence of economic development strategic planning,which is very common among
communities(like Shakopee)that are fairly new to the practice of economic development.
Also,two time-consuming projects within the last year(Blocks 3 &4,and Seagate
Technology)have pushed economic development pa sni glto a on itsecond way tors comprthough the
Downtown/First Avenue Revitalization Committee
sive,
proactive approach to their work.
oat:
Make the economic development program more comprehensive and proactive through:
1.Implementing strategies within all major areas of economic development, including:
•
• Retention and Expansion of Existing Businesses
• Business Attraction/Target Marketing
• New Business/Entrepreneurial Development
• Downtown/Central Business District Development/Redevelopment
• Tourism Development
• Product/Community Development
2.Undertaking the strategic planning process specific to economic development.
ich the
can
Strategic planning for economic development to the economichdevelopment chat enges
take a proactive rather than reactive approach
that face it.Through strategic planning, a community can identify what it wants to
2
98goalmo.doc
become, can influence the course of its future economy,and take some measure of control
over its economic destiny.A well-designed strategic
realisticall lan not
beonly
outline
creation
desired,but also defines the limits of what can Y
of a strategic plan for economic development would be an excellent initial task for the
economic development advisory committee. Strategic planning consists of the following
elements:
• Mission/Vision Statement
• Situation Audit
• Strategic Analysis(Strengths,Weaknesses,Opportunities and Threats)
• Identify Priority Issues
• Develop Goals,Objectives, Strategies an Action Steps
• Implement,Monitor and Revise
Once an economic development advisory committee is created and the strategic
planning process is underway,there will be a more refined and comprehensive
approach to economic development,focusing on priority issues and related goals,
strategies,and action steps.
•
3
98goalmo.doc
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Fire Station Dedication Plaque
DATE: April 28, 1998
The architect for the Fire Station has asked us to make final the plans for the dedication
plaque,which will be mounted in the Fire Station. Mary Athmann, Chair of the Fire
Station Building Committee, consulted me on this some time ago.
know
The main question is whether the plaque should acknowledgeelectednity eef�r. That eluded up
there was some question regarding the plaque at the
having Mayor and Council listed.
proposed language that the station committee has agreed to is attached. As shown,it
The prop
shows no separate elected or appointed officials.
de
Is this is something that the Council wishes to review? If i
t and es want
to inclunr Zorn elected
officials, it should probably include former Mayor Henderson
s
An example of a transition elected body can be seen at the Pearson School
participants. the preparation and construction were listed.
plaque,where all elected officials during P eP
We need to make comments on this soon. Please advise.
VACI
&hi
Mark McNeill, City Administrator
MM\tiv-plaque
STATION 51 RI TIT DING DFDTC:ATTON SIGN
ERECTED IN THE YEAR 1998
THROUGH THE EFFORTS OF THE
CTTT7.FNS OF SHAKOPFF
BUILDING COMMITTEE MEMBERS
MARVIN ATHMANN
RICK COT,FMAN
TOM PITCHSNIEDER
TODD SCHWARTZ
VAT,TT-TTRS
DAN LEADSTROM
CLETE LINK.COUNCIL LIASON Q�,
BOARMAN,KROOS,ARCHITECT G
JAMES STEEL,CONTRACTOR
Shakopee Fire Department
Station#2
Bellstand Wording
Dedicated to all Shakopee Firefighters who have
deserved,
with special recognition of our fallen co
1998
• ►
CITY OF SHAKOPEE
Memorandum
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM• R.Michael Leek, Community Development Director
SUBJECT: Goals for 1999 and Beyond
MEETING DATE: April 27, 1998
INTRODUCTION:
As part of the"visioning" process, I have been asked to address growth and direction for the City
for the next 15—20 years. In doing so I will be referring to status of current development trends,
likely new directions, and challenges or obstacles.
Similarly, when addressing the direction for the Community Development obstacles. I will be
addressing current status, likely new directions and challenges
EXHIBITS:
Accompanying this memorandum are the following:
• Metropolitan Council Growth Plan (1997)
• Revised Community Forecasts for the City of Shakopee (1997)
• Alternative City-Wide Land Use Plan(Draft for Discussion, 1998)
DEVELOPMENT IN THE CITY OF SHAKOPEE:
Current Development Trends:
Throughout the early 1990's until 1996, the City of Shakopee experienced a fairly regular rate of
commercial/industrial and residential development. ith e opening
of eThe newaluatiolngton of n
Ferry Bridge and STH 169 the rate of development pickedup
commercial/industrial new construction was at an all-time high in 1997. New residential units
averaged about 400 in both 1996 and 1997.
is
Based on this rate of development, and developer projections
projectsthetMUSA certainly
likely that available commercial/industrial and residential land currently with
(Metropolitan Urban Service Area) will reach full development within 10 to 15 years.commercia%industrial market are already e
number and types of sites available to serve the land use
becoming limited. For that reason, the City's planningounc 1 staff
o that would bring intois currently preparing aMUSA both
plan amendment for submittal to the Metropolitan commercial) and the
the"Shakopee Crossings" property adjacent to new CSAH 18 (guided
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h
•
entire"West Dean Lake" property (guided light industrial). In addition, with the eventual
submittal of a revised comprehensive plan later this year, it is expected that the City will ask for
additional MUSA adjustments to bring in other lands immediately adjacent to STH 169.
As the Council has probably observed, there has also been a shift in the types of
commercial/industrial and residential projects occurring in the City. The City is attracting larger
retail facilities, the CUB food store under construction at the southwest corner of Vierling Drive
and CSAH 17 being the first example. There is expressed interest in developing so-called"big
box" retail along new CSAH 18. These facilities would serve a more regional market.
With the advent of ADC Telecommunications and the proposed Seagate project, in particular,
industrial interest in Shakopee has shifted to lighter industrial uses, such as office/manufacturing
and research and development facilities.
As the Council has also observed much of the residential development in the City over the past 2
years has taken the form of townhouse-style development. Because of the demographics of this
region, it is expected that this type of development will continue to be a significant part of the
housing development in the City.
New Directions:
A unique aspect of the draft land use plan is that it proposes to retain a rural or rural residential
character along CSAH 17 to the south and in the southeastern corner of the City. This is the
result of 3 factors; 1) concerns heard from members of the public about retaining the City's
visual character as a town with a rural edge or component, 2) current development in these areas
which limit the options available for development or redevelopment, and 3)the Metropolitan
Growth Plan, which places these areas in the 2020 urban reserve.
Shakopee is, of course, bounded on the east by the City of Savage and (for the most part) on the
west by the City of Prior Lake. Thus, as the area within the City's current boundaries nears full
development, and if the Council wishes to accommodate additional growth, it will need to
actively consider the issue of annexation with Jackson and Louisville Townships.
Finally, redevelopment (something the Council) already has some experience with, will become
a more significant issue, both in the older portion of Shakopee and in those areas that developed
in the 1960's and 1970's.
Challenges/Obstacles:
Following is just a brief list of some of the challenges or obstacles that will affect both current
development trends and future directions the City might take:
• Disposition of the current SMSC fee to trust application—The potential impacts for the
City of Shakopee that would result from this 593-acre site being placed in trust are well-
documented in the City's formal objection. In short, it would seriously affect the City's
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ability to plan for and construct future infrastructure,the effectiveness of the City's land use
guiding, and the ability to pay for needed or expanded services.
• Possible future SMSC acquisitions and fee to trust applications—It seems fair to say that
if the current fee to trust application is granted it would set the stage for the SMSC to acquire
additional land adjacent to its current holdings and seek to place the additional land in trust,
thus further exacerbating the impacts described above.
• Elected Metropolitan Council—With each passing session, Rep. Myron Orfield's proposals
for an elected Metropolitan Council inch closer to passage. There are those (The Southwest
Coalition's consultant, John Boland among them)who believe that with a new governor in
place, next session may see passage of an elected Metropolitan Council bill. With the
additional authority that would bring, there would likely be a concomitant reduction in local
discretion in land use planning.
• Scott County—The County has in the past expressed serious interest in acquiring approval
authority over developments in the cities. In the past, they have referred to the model of a
smaller scale Metropolitan Council. There is reason to believe that there is some rekindled
interest in that concept at the County. This would have clear implications as well for local
planning discretion.
• Transportation —Current studies involving commuter and light rail do not include any
corridors to provide service to the City of Shakopee. Yet, the City's job base and growing
population almost mandate that consideration be given to linking those services to and
through the City of Shakopee. It will be important for the City to play a larger role in the
discussion of these issues in the coming years.
• Environmental Controls—As the experience of the last 2 years suggests, the City will face
increasingly stringent controls, especially as they relate to groundwater issues. Since SPUC
is responsible for the City's water supply, continued close coordination between the City and
SPUC will be necessary to deal effectively with the issues related to groundwater.
COMMUNITY DEVELOPMENT DEPARTMENT
Introduction:
The Community Development Department currently includes the following service areas(not
necessarily in order of importance):
• Current and long-range planning,
• Building Inspections,
• Transit planning and administration
• Management Information Systems(MIS)
Current staffing for those service areas is as follows
• Current and long-range planning, - Community Development Director
Transit planning and administration, Planner II (1)
MIS Planner I (2)
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Planning Technician (1)
Secretary (1)
MIS Coordinator (.33 FTE)
TOTAL 6.33 FTE
• Building Inspection Building Official (1)
Building Inspector (2)
Secretary (1)
TOTAL 4 FTE
Current Trends/New Directions:
Planning:
The majority of activity for the planning staff for the next several years will continue to consist
of review of new development proposals (PUDs, subdivision and CUPs).
In addition, with the upcoming revision to the City's comprehensive plan, and the requirement
that zoning ordinances comply with the plan, a significant effort will need to be undertaken to
update the zoning code. Over the course of a 10- 15-year period I expect that the City's
comprehensive plan, zoning ordinance, subdivision ordinance and any other land use controls
will be the subject of at least 1 additional significant revision, not to mention myriad minor
revisions.
Transit Planning/Administration:
The City is currently an alternative transit provider. As the City grows over the next 15 to 20
years, and the demand for more transit services (commuter rail, light rail and bus)that connect
more seamlessly across the Metropolitan Area, the City may want to consider other alternatives
for providing services. These might include 1)joining an existing, alternative provider such as
SWMTC or MVTA, 2) establishing a separate staff position(s)to administer transit services.
MIS:
The City has just recently embarked on a joint venture with the cities of Prior Lake and Savage
to share a MIS Coordinator. As the City grows, and information systems and applications
expand, it is expected that the City will require more MIS services. Options may include 1)
hiring additional personnel within the joint venture, 3)establishing a separate MIS function of
the City.
Building Inspection:
The focus of the building division has been the inspection of new construction. This will
continue to be the case for the next several years. However, with the City's existing stock of
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older housing there seems to be increasing pressure to provide additional housing and other
environmental inspections.
Challenges/Obstacles:
Following is just a brief list of some of the challenges or obstacles that may affect the
organization and mission of the Community Development Department.
• Increasing Demand/Cost for Service in the Face of Restricted Resources—As the City
grows there are more people to serve, as well as an increased expectation of service. This
occurs in the context of legislatively imposed levy limits, compressed property tax rates and
other restrictions on local government spending. Providing the types of services identified
above in a cost-effective manner will be a continuing challenge.
• Elected Metropolitan Council—With each passing session,Rep. Myron Orfield's proposals
for an elected Metropolitan Council inch closer to passage. There are those (The Southwest
Coalition's consultant, John Boland among them) who believe that with a new governor in
place, next session may see passage of an elected Metropolitan Council bill. With the
additional authority that would bring, there would likely be a concomitant reduction in local
discretion or centralization of some land use planning. This, in turn, could have a direct
impact on the size of the City's planning staff.
• Redevelopment—Planning and executing redevelopment projects requires a different skill
set than does"green fields" planning. Thus, as the City develops out and areas for
redevelopment are identified additional planning staff time may be spent on activities like 1)
property acquisitions, 2) environmental remediation, and 3)historic preservation.
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