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Home My WebLink About08/19/1999 TENTATIVE AGENDA ADJ. REG. SESSION SHAKOPEE, MINNESOTA AUGUST 19, 1999 - Thursday- LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 4:30 p.m. 2] Approval of Agenda 3] Other Business 4] 2000 Budget Work Session with the Townships A] Fire Department Budget B] Park and Recreation Department Budget 5] Adjourn to Thursday, August 26, 1999, at 4:30 p.m. CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator Jackson Town Board Louisville Town Board FROM: Gregg Voxland, Finance Director SUBJ: Fire Department and Recreation Budgets DATE: August 11, 1999 The City and Townships have been meeting annually to review the budget requests for the Fire Department and the Parks and Recreation Department . Attached are the budget requests for 2000 . The meeting is set for August 19 at 4 :30 PM in the City Council chamber. CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: FIRE MISSION STATEMENT: ACTIVITY: Activity includes fire prevention, inspection, training, fire fighting hazardous material response and water and high level rescue. Maintenance of station and equipment on a 24-hour basis in order to insure the safety and protection of the City of Shakopee and Jackson and Louisville Townships. GOALS: MEASUREMENT OF GOALS: OBJECT DESCRIPTION: Description of lines items: Salaries - Temp 47 Fire Fighters. Supplies: Minor increase over 1999 for basic supplies. Increase includes Fire Fighting foam $2,000, upgrading radios/pagers $4,000, large diameter hose $10,000, SCBA bottle replacement (expiration) $10,000, Rescue/ventilation saws $2,000, and firefighter protective clothing $15,000, High Output Ventilation fans $2,000. Building Maintenance: Replace lighting in upper bays and carpeting in locker room $6,000. Equip. Maintenance: Repair motor on pumper/ 9522 $3,000, maintenance on SCBA (Air Packs) $5,000. Telephone: Increased by $530 to reflect actual costs. Insurance: Increased by $880. Training: Rental of live burn training facilities $2,000. Rentals: Equipment Rental $206,890 and building rental of $58,670. Equipment: Four SCBA packs $20,000, Gas Monitor $3,000, portable computer for training department $2,000. 46 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 32 - FIRE 4101 WAGES FT REG 870 443 1,000 0 1,000 1,000 4102 OVERTIME-FT 2,149 2,142 2,200 420 2,000 2,000 4110 WAGES - TEMP 87,864 109,408 131,820 27,802 140,000 140,000 4121 PERA 135 134 190 22 180 180 4122 FICA 1,496 1,774 2,220 430 2,230 2,230 4124 FIRE PENSION 39,854 12,224 0 0 52,000 52,000 4151 WORKERS COMPENSATION 4,725 3,634 5,000 4,282 7,500 7,500 PERSONNEL SERVICES 137,094 129,758 142,430 32,956 204,910 204,910 4210 OPERATING SUPPLIES 36,733 49,381 46,950 30,661 60,000 60,000 4222 MOTOR FUELS & LUBRICANTS 4,201 4,055 5,000 2,414 5,000 5,000 4230 BUILDING MAINT 16,053 12,531 28,000 1,953 16,000 16,000 4240 EQUIPMENT MAINTENANCE 30,852 31,217 25,000 13,031 28,000 28,000 4310 PROFESSIONAL SERVICES 10,010 6,188 6,200 964 8,200 8,200 4320 POSTAGE 64 93 120 77 120 120 4321 TELEPHONE 1,749 4,127 3,270 1,914 4,000 4,000 4330 TRAVEL/SUBSISTENCE 6,510 9,465 10,000 1,870 10,000 10,000 4350 PRINTING/PUBLISHING 1,127 1,067 1,000 421 1,000 1,000 4360 INSURANCE 20,336 24,593 22,000 0 22,880 22,880 4380 UTILITY SERVICE 10,907 21,832 32,000 12,709 28,000 28,000 4390 CONFERENCE/SCHOOL/TRAINING 8,097 10,264 7,700 1,423 10,700 10,700 4410 RENTALS 146,100 146,858 259,190 129,966 265,550 265,550 4433 DUES 485 350 1,040 435 1,040 1,040 4435 SUBSCRIPTIONS/PUBLICATIONS 25 212 520 49 520 520 SUPPLIES & SERVICES 2-93,249 3-22,233 447,990 197,888 461,010 461,010 4550 EQUIPMENT 3,608 1,585 28,000 0 25,000 25,000 CAPITAL EXPENDITURES - 3,608 - 1,585 28,000 0 25,000 25,000 TOTAL FIRE DIVISION 433,951 453,576 618,420 230,844 690,920 690,920 47 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM 321 323 324 MGT FIRE CUSTODIAN FIRE STATION NO. 2 TOTAL an. FIRE 4101 WAGES FT REG 0 1,000 0 1,000 4102 OVERTIME-FT 2,000 0 0 2,000 4110 WAGES - TEMP 130,000 0 10,000 140,000 4121 PERA 120 60 0 180 4122 FICA 2,000 80 150 2,230 4124 FIRE PENSION 52,000 0 0 52,000 4151 WORKERS COMPENSATION 7,500 0 0 7,500 Total PERSONNEL SERVICES $193,620 $1,140 $10,150 $204,910 4210 OPERATING SUPPLIES 50,000 0 10,000 60,000 4222 MOTOR FUELS & LUBRICANTS 5,000 0 0 5,000 4230 BUILDING MAINT 9,000 0 7,000 16,000 4240 EQUIPMENT MAINTENANCE 28,000 0 0 28,000 4310 PROFESSIONAL SERVICES 8,200 0 0 8,200 4320 POSTAGE 120 0 0 120 4321 TELEPHONE 2,000 0 2,000 4,000 4330 TRAVEL/SUBSISTENCE 10,000 0 0 10,000 4350 PRINTING/PUBLISHING 1,000 0 0 1,000 4360 INSURANCE 16,740 0 6,140 22,880 4380 UTILITY SERVICE 10,000 0 18,000 28,000 4390 CONFERENCE/SCHOOL/TRAINING 9,700 0 1,000 10,700 4410 RENTALS 210,960 0 54,590 265,550 4433 DUES 1,040 0 0 1,040 4435 SUBSCRIPTIONS/PUBLICATIONS 520 0 0 520 Total SUPPLIES & SERVICES $362,280 SO $98,730 $461,010 4550 EQUIPMENT 25,000 0 0 25,000 Total CAPITAL EXPENDITURES $25,000 $0 $0 $25,000 TOTAL FIRE $580,900 $1,140 $108,880 $690,920 48 RECREATION FUND 2000 BUDGET MISSION STATEMENT: Provide parks, trails and recreation opportunities to enhance the quality of life in our community. ACTIVITY: Activity includes the administration of a year round comprehensive recreation, parks and leisure services program. The operations include the management of youth and adult activities, special events, public relations, volunteers, parks, trails and special facilities such as the outdoor pool, community center, community youth building and athletic complexes. GOALS: 1. Allot 6t of available ice time for open skating and non-hockey activities. 2. Offer a wide range of programs to serve all citizens. 3. Provide recreation services in a cost effective manner by keeping the cost per capita of operating expenses less than $20 per resident. See Chart on the following pages. MEASUREMENT OF GOALS: 1. Ice time scheduled for non-hockey events. Projected 1998 1999 Total ice hours 1350 1800 +33 Open skating hours 100 118 +18 Misc. activities Ice Hockey 1250 1682 +34 2. Number of recreations activities serving various populations. Projected 1998 1999 Total # activities 99 150 + 50 Youth 67 92 + 37 Teens 7 16 + 140 Adults 13 18 + 38 Seniors 2 12 + 500 Families 10 12 + 20 OBJECT DESCRIPTION: Description of lines items: Salaries: Director, Facility Manager/Asst. Director, 2 Recreation Supervisors, 1 Customer Service Rep., 1 Office Service Worker, and a Maintenance Operations Manager. Salaries - PT Temp: Pool (35), Instructors (10) , Activity Leaders (15), Building Coordinators (13) , Rink Attendants (12). Supplies: Recreation supplies, office supplies, cleaning supplies, flowers, blades and propane for ice resurfacer, & miscellaneous equipment. Professional Services: Professional Services: transportation for trips and tours, entertainers for playground events ($4000), Music in the Parks band concerts ($4,700), and Huber Park Master Plan revision ($2,000) . Building Maintenance: Cleaning contracts ($20,000) , maintenance contracts for heating and cooling equipment ($3,000), Gel-coat Waterslide ($25,000), Tile Bath House and Shower Area ($10,000) . Utilities: Ice arena, Civic Center and Pool. Printing/Publishing: Publication of three brochures with Community Education and newspaper advertising ($6,000) and City Guide & newspaper ($1,700) . Conferences/School/Training: Pool training for lifeguards and WSIs ($1,000), Facility Manager attending regional training in Michigan ($600), and MRPA State Conference for three park and recreation personnel ( $1,500) Rentals: LOGIS computer service ($10,000), Postage meter rental ($500) Ice Resurfacer ($6,550) , Building rental ($110,000) . Capital Equipment: New copy machine to replace 14 year old machine ($15,000), Two treadmills ($10,000) , Upgrade phone system ($5,000) . CITY OF SHAKOPEE, MINNESOTA PROFORMA OPERATING STATEMENT-RECREATION FUND For the Year Ending December 31,2000 1997 1998 1999 Y-T-D 2000 Actual Actual Budget 6-30-99 Est. Operating Revenue Memberships&Admissions 114,743 135,241 140,000 51,931 140,000 Activities 121,886 119,748 155,560 84,935 162,000 Concessions 27,503 29,894 35,040 7,735 35,540 Rentals 159,895 195,919 239,700 134,083 240,500 Fees 21,277 9,408 18,500 7,032 15,500 Miscellaneous 500 2,993 1,019 5,000 Contributions 2,276 2,000 10,000 2,825 8.000 Total Operating Revenue 448,080 495,203 598,800 289,560 606,540 Operating Expense 4101 FT Salaries 187,089 212,652 264,720 113,977 282,330 4102Wages-Overtime 376 740 1,000 1,129 1,000 4110 PT Salaries 137,423 138,302 167,000 49,516 178,000 4121 PERA 9,057 11,601 13,770 6,295 14,680 4122 FICA 21,844 23,658 33,110 12,374 36,130 4131 Health&Life 17,184 18,462 33,740 15,184 33,820 4142 Unemployment 145 500 - 4151 Workcomp 9,867 7,421 7,500 6,571 7,500 4170 Compensated Absences 4,823 3,501 5,000 5,000 4210 Supplies 34,597 35,683 40,500 21,527 50,500 4230 Bldg. Maint. 30,970 33,537 30,000 18,149 65,000 4240 Equip. Maint. 13,675 6,501 4,500 2,415 6,000 4250 Merchandise 3,374 4,636 5,000 5,000 4310 Professional Serv. 10,295 16,265 17,000 10,223 12,000 4320 Postage 1,713 3,049 2,500 1,267 3,250 4321 Telephone 9,631 9,817 7,100 4,487 11,100 4330 Travel/Subsistence 1,271 890 1,550 538 1,550 4340 Advertising 875 883 1,300 779 1,300 4350 Printing&Repro 3,427 8,138 6,500 3,248 8,700 4360 Insurance 22,242 21,023 23,500 21,100 4380 Utilities 121,790 127,110 122,000 59,773 129,000 4390 Conference/School/Train 989 1,103 2,100 741 3,100 4410 Rents 6,552 12,742 120,730 64,338 131,540 4420 Depreciation 134,286 134,818 24,000 24,000 4433 Dues 759 824 750 828 1,100 4435 Subscriptions/Publication 321 437 400 393 650 Total Expense 784,430 833,938 935,770 393,752 1,033,350 Operating Income (336,350) (338,735) (336,970) (104,192) (426,810) Interest Income 11,159 9,806 10,000 Transfer In General Fund 301,140 332,690 336,970 346,810 Net Income (24,051) 3,761 - (104,192) (70,000) Recreation Fund-Cash For the Year Ending December 31, 2000 1997 1998 1999 Y-T-D 2000 Actual Actual Budget 6-30-99 Est. Operating Receipts Service Charges 448,080 495,203 598,800 289,560 606,540 Transfers In 301,140 332,690 336,970 346,810 749,220 827,893 935,770 289,560 953,350 Operating Expense 4100 FT Salaries 187,089 212,652 264,720 113,977 282,330 4102 FT Overtime 376 740 1,000 1,129 1,000 4110 PT Salaries 137,423 138,302 167,000 49,516 178,000 4140 PERA 9,057 11,601 13,770 6,295 14,680 4141 FICA 21,844 23,658 33,110 12,374 36,130 4131 Health &Life 17,184 18,462 33,740 15,184 33,820 4142 Unemployment 145 500 4151 Workcomp 9,867 7,421 7,500 6,571 7,500 4170 Compensated Absences 4,823 3,501 5,000 5,000 4210 Supplies 34,597 35,683 40,500 21,527 50,500 4230 Bldg. Maint. 30,970 33,537 30,000 18,149 65,000 4232 Equip. Maint. 13,675 6,501 4,500 2,415 6,000 4250 Merchandise 3,374 4,636 5,000 5,000 4310 Professional Serv. 10,295 16,265 17,000 10,223 12,000 4320 Postage 1,713 3,049 2,500 1,267 3,250 4321 Telephone 9,631 9,817 7,100 4,487 11,100 4330 Travel/Subsistence 1,271 890 1,550 538 1,550 4340 Advertising 875 883 1,300 779 1,300 4350 Printing & Repro 3,427 8,138 6,500 3,248 8,700 4360 Insurance 22,242 21,023 23,500 21,100 4380 Utilities 121,790 127,110 122,000 59,773 129,000 4390 Conference/School/Train 989 1,103 2,100 741 3,100 4410 Rents 6,552 12,742 120,730 64,338 131,540 4433 Dues 759 824 750 828 1,100 4435 Subscriptions/Publication 321 437 400 393 650 4550 Capital Equipment 2,661 44 2,500 30,000 Total Disbursements $652,805 $699,164 $914,270 $393,752 $1,039,350 Net Cash Flow $96,415 $128,729 $21,500 ($104,192) ($86,000) Cash Balance 196,299 327,989 349,489 241,989 Accumulated Depreciation (416,772) (551,590) (573,772) (597,772) Operating Cash (220,473) (223,601) (224,283) - (355,783) Program Program Program Program Program Program 750 751 752 753 754 755 Objec Description Benefits Gen. Rec. Pool Ice Arena Civ Cntr Pk Admin. Total Operating Revenue 3470 Memberships 35,000 30,000 65,000 3471 Daily Admissions 40,000 35,000 75,000 3472 Lessons 15,000 1,000 16,000 3474 Ice Rental-Prime 225,000 225,000 3481 Non-resident Fee 5,000 5,000 3477 Youth Activities 75,000 22,000 97,000 3478 Aerobics 11,000 11,000 3478 Adult Activities 35,000 3,000 38,000 3479 Concession Stand 12,000 9,000 21,000 3480 Vending Contract 2,770 2,770 5,540 3480 Vending Machines 3,000 3,000 3,000 9,000 3489 Township Contributions 7,000 7,000 3490 Other Rec. Fees 1,000 1,000 3491 Arena Advertising 5,000 5,000 3620 Skate Sharpening 2,000 2,000 3620 Pay Phones 500 500 3622 Cable Access Rental 12,000 12,000 3622 Rentals 2,000 2,000 3622 Meeting Room Rental 1,500 1,500 3623 Contributions 8,000 8,000 Total Operating Revenue - 131,000 107,770 245,500 122,270 - 606,540 Operating Expenses 4101 Wages FT-Reg. 30,000 100,330 13,000 32,000 64,000 43,000 282,330 4102 Wages FT-OT 1,000 1,000 4110 Wages-Temporary 40,000 48,000 23,000 67,000 178,000 4121 PERA 1,550 5,250 670 1,660 3,320 2,230 14,680 4122 FICA 2,300 10,810 5,080 4,920 10,150 2,870 36,130 4131 Health&Life 33,820 33,820 4142 Unemployment 4151 Workers Comp 7,500 7,500 4170 Compensated Absences 5,000 5,000 Total Personnel 80,170 157,390 66,750 61,580 144,470 48,100 558,460 4210 Operating Supplies 31,500 7,000 6,000 6,000 50,500 4230 Building Maintenance 40,000 5,000 20,000 65,000 4240 Equipment Maintenance 3,000 3,000 6,000 4250 Merchandise 5,000 5,000 4310 Professional Services 10,000 2,000 12,000 4320 Postage 2,500 750 3,250 4321 Telephone 1,500 700 2,000 6,500 400 11,100 4330 Travel/Subsistence 600 150 200 600 1,550 4340 Advertising 500 800 1,300 4350 Printing/Publishing 6,000 700 2,000 8,700 4360 Insurance 2,300 4,900 1,200 12,700 21,100 4380 Utilities 14,000 75,000 40,000 129,000 4390 Conference/School/Training 1,000 600 1,500 3,100 4410 Rentals 10,000 5,810 50,220 65,510 131,540 4433 Dues 500 100 200 300 1,100 Music in the Parks - 4435 Subscriptions/Publications 300 200 150 650 4438 Sales Tax - Total Supplies&Services - 65,200 79,760 142,920 158,210 4,800 450,890 4550 Capital Expenditures - 15,000 15,000 30,000 Total Park&Rec. 80,170 237,590 146,510 204,500 317,680 52,900 1,039,350 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA Park&Rec Director 4 $ 54,082 $ 4,137 $ 2,801 Facility Manager 8 50,164 3,838 2,598 Rec Supervisor II 6 45,372 3,471 2,350 Rec Supervisor I 3 33,380 2,554 1,729 Office Service Worker 7 31,520 2,411 1,633 Customer Srvc Rep 8 30,369 2,323 1,573 Facility Maint Worker 2 24,946 1,908 1,292 Charge in Park Maint N/A 8,000 612 414 Charge in Govt Buildings N/A 4,500 344 233 Total Rec Fund (General) $ 282,333 $ 21,598 $ 14,623 Iw Projected population 1999 18,015 2000 2000 Net Percentage Subsidy Budgeted Budgeted Revenues/ of Expense per Program Expenses Revenues Expenses Earned capita Benefits 80,170 (80,170) 4.45 Gen. 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P,� '::::}}::�.�:}:•}::: :::.::::.Vin.., �. Benefits Gen.Rec. Pool Ice Arena Civ Cntr Pk Admin. CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: 8/10/99 Budget Worksession Follow-up DATE: August 11, 1999 Council has requested a memo showing the major impacts on the 1999/00 levy as cited at the worksession. This is just for the "General Fund" portion of the levy. It does not include changes for the EDA/HRA levy, the transit levy or the Fire Station bond levy. The items cited were: Increase in debt service needs 3 . 3% Decrease in SPUC contribution 3 . 6% Increase for new employees 3 . 0% Building rent 5 .5% 15 .4% The figures above are percentages of the pay 1999 levy. This does not ectuate to a 15 .4% increase for the pay 2000 levy due to changes in other revenue sources, changes in expenditures and the use of fund balance. CITY OF SHAKOPEE Memorandum To: Mark McNeill, City Administrator Gregg Voxland, Finance Director From: Dan Hughes, Chief of Police j Date: July 8, 1999 Subject: Budget Request for Additional Human Resources Introduction The Police Department is requesting authorization to increase our Records Technician staff from 3.5 positions to 4 positions, increase our Police Officer compliment from 23 to 25 as a result of the school resource officer grant, and retain our Community Service Officer positions should the grant support end in mid-year 2000. Background Records Technician The Police Department has experienced a number of personnel changes over the past year. As the year 2000 approaches we will soon reach a full compliment of sworn officers. The need to support the activity of the officers increases proportionately. The conversion to New World Systems(NWS)has proven to be labor intensive. NWS will provide a significant amount of information to police departments for use in strategic planning. However, the information must be entered before it can be extracted and utilized. The input of information and the ongoing maintenance of the system is proving to be a larger task than anticipated when coupled with system upgrades and changes. The Police Department continues to expand it's community policing efforts. A key ingredient of community policing is the effective use of timely and accurate information. The information is critical to meet community needs, expectations and the allocation of resources. We are beginning to fall slowly behind with support tasks which are important to the overall benefit of the community and the organization. This, in turn, has a negative impact on agencies which depend upon our information to function efficiently. ie; the prosecutors and the court. We are unable to use the information generated by citizen contacts in a timely and accurate manner for the purposes of planning or scheduling our resources efficiently and effectively. CITY OF SHAKOPEE Memorandum TO: Gregg Voxland,Finance Director Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: 2000 Budget Staffing for Public Works and Engineering Departments DATE: July 26, 1999 As per the 2000 Budget packet instructions, this memorandum is in regard to additional staffing needs being requested for the Public Works and Engineering Departments for the year 2000. The following staffing addition is being proposed for the following departments: Engineering At this time,no additional Engineering staff is being proposed for the year 2000. In order for the Engineering Department to meet its obligations and responsibilities, the overtime budget will be increased slightly and the Engineering Department will be budgeting for three interns during the year 2000. The Engineering Department will have consultant firms, in which the City can contract with, in order to meet the Engineering work that the City's Engineering Department cannot meet. Also, by adding another full time employee to the Engineering Department, there is no room in the current level at City Hall in order to accommodate this employee, and waiting another year to perhaps add another Engineering Technician is appropriate once a space needs study has been completed for the entire City. Public Works Department The Public Works Department is requesting two additional maintenance worker positions, one being added to the Parks Division and one added to the Street Division for the year 2000. Attached to this memorandum are a series of graphs to justify the staffing positions. In summary, these graphs would support the justification of these positions as follows: 1. The City of Shakopee populations has grown from 1980 to 2000 projected by 8,000. The majority of this growth has occurred since 1995. 2. Increased miles of street maintained by the City from 1982 to 1998 has grown from 55 miles to 105 miles. 3. The number of employees in the Public Works Department has not grown substantially from 1980 to 1999, in fact has only grown from 12 employees to 14 employees and one of those employees is an additional mechanic. 4. The population per Public Work's employee has consistently been on an upswing from a level of 828 persons per Public Work's employee in 1980 to 1182 persons per Public Work's employee in 1999. The addition of two Public Work's employees for the year 2000 would only lower the population to 1088 persons per Public Work's employee in 2000. 5. The amount of sanitary sewer miles has increased to 30 miles to 63 miles from 1990 to 1998. 6. The amount of storm sewer miles has increased from 23 miles to 51 miles from 1990 to 1998. 7. This amount of storm sewer miles does not include the 4.75 miles of Upper Valley Drainageway which is a high maintenance facility that drains a significant area in Shakopee and future Shakopee area in Jackson Township. In addition, the amount of storm drainage ponds were non existant in 1990 and in 1999 there are several ponds throughout the City in which the Public Works Department is responsible for maintenance. 8. In the Parks System, since 1980, approximately 157 acres of parks have been added to the system and essentially no additional employees have been added for the maintenance of these parks. 9. Since 1990 to 1991 the City has added significant sidewalk and trails in which the Public Works Department maintains for snow plowing, repair and other maintenance activities as necessary. The City Council changed the policy in which the City's Public Works Department maintains all trails and sidewalks on collector streets and through the park system. The total amount of sidewalk that the City maintains is approximately 20 miles and the amount of bituminous trail is approximately 15 1/2 miles. In 1999, the Public Works Department did request for an additional maintenance worker position for the Parks Department due to the addition of Meadows Park, Prairie Bend Park and Timber Trails Park which have been developed and require more regular maintenance. In the 1999 Budget the Public Work's request was denied, due to staffing increases in other departments and the limit of the budget. Staff has also received an E- mail from the Mayor in which he is requesting improved park maintenance for next year and in order to accommodate this additional work, additional staffing will be needed. In summary, the Public Works Department is requesting additional staffing due to the following reasons: 1. The increased number of miles of street, sanitary sewer, storm sewer, sidewalk, trail and acres of park that have been added to the City's infrastructure and acres of park that have been added to the City's infrastructure maintenance responsibilities since 1995. 2. To increase the level of service in the Parks Division as well as in the Street and Sanitary Sewer Division and Storm Drainage Utilities. 3. To catch up on the maintenance staffing level from previous years in which a slight increase of staff was done during a period of growth in the City of Shakopee. This concludes my memo on additional staffing for the Public Works and Engineering Departments and if you have any questions in regard to this memo, please contact me in my office. :rice Loney Public Works Director B/L/pmp STAFFING cc: Michael Hullander, Public Works Supervisor #of people i i i i i N O O O O 0 O O O O 0 i O O O 0 0 0 0 O 0 O O v O CO CO O i 0 m "0 w Qt • O CD C) O rt 0 Cnto 0 i 1 O CD C7i — D 0 p CLc 0 - CT N O O O N O N Ui Miles of street — 0 8 $ 8 8 8 23 • cD CD CT O rt _ tD O 0 0 0 0 0 0 coo # • I N aII r 0 - a CO .1%. C) \1O 3 CO _ co N \* O O Q tD rt CO _ 0 0o CD rt CD p �. N• i CCD rt co a« ' N co - 0 i = N I a2 \!1/ -a.O O 0 CD CD G. -' 01 coo _ 0 a i ; Z 3 B0 CD -I I CT co 1 .< C .. O CD ..< 0 CD CA C') 7 "1:ISc Km C cp CDcn -. m u) o 0 i O N N m O 3 0 0 =s 0 0 -0 CD CO CD CD CO CO CD O CO CO CO CO 0 CO CO CO CO CO CO CO CD CD -+ 03000003 CO000000CDCDCDCDCOCDCDCOCO a3 0 a a W 2 * 0 -+ N Ca) � CJ1d) ,IO00 -s• NCi3AGi0) V OOH c<C) O vs p CD CD CD d 7 to 3 N FL y m .< *k (D o .0 (SOD - CaD CA Cn (D co • @ 3 NNNNNNNNNNN -+ -L44oaGJC�D4, AA - n O so gS. m 0. CD Cn #of people per employee o ti t5 Z S 1- cOcDcDcOcocococD CO CD CO CO CO CO CO co 0 0001 O VCOCD -s § n O Q _ — 'a y CNDCCOvCOO CO WN —s CD �G O CSD 304 3 N O d d N O ti COD O 0 • 0 0 0 0 0 0 0 0 0 0 O o o O o c0J V CP i CO _ CD j 0 - (0 CP 1 71 0 C1 O - CD m a a CDet P 9, cD a cD CD o ,0 m C j Cr cn O -T N 113 cD CD o i O - • O Z — NN -< NN 1-‹ O 0 0COCO0as — CDCO 0coas 03CO (00CCOCOtCOCCO D0ID "0 c? cOO •+ -, OOCn0) ,I0) CO0 -• -s CD >ca. 0 _° a 'a a O O N -.a. C3. C DO . a • n c I D) N ". 0 - M a 0 a 0, 0 _ _ 0. N CO N c0 cco W 0) A (00 0 0 CDS N CO CO V COCA -LN) . 0 CD O (D CD CD i —• J O • 'd 'ti 0 O 0 -11 CO N COO ? N O CCD OD CD COD N CD N . Amount • 0 c rt • N �D rE3 Amount 8 t0 - 8 0 w 0 N O E - N fD 3 • • W • v co Parks Maintained by the City of Shakopee High Maintenance Parks: All are mowed by Public Works. Park Area (acres) Equipment to Maintain/Description of Park playground, horseshoe pits,warminghouse/picnic Holmes Park 2.61 shelter/restrooms, basketball court, open skating rink Stans Park 2.73 playground,tennis courts two picnic shelters, restrooms, playground, horseshoe pits, sand volleyball court, tennis courts, archery range, trails, frisbee golf, swimming pool, warminghouse/restrooms,two hockey rinks, open skating Lions Park 44.4 rink, youth building one baseball field, nine softball fields, one permanent football field,four seasonal football fields, playground, trails, picnic shelter/restrooms/concession stand, Tahpah Park* 41.6 bleachers Huber Park** 10 undeveloped, boat landing, restrooms, trails Riverview Park 2.24 baseball field Timber Trails Park*** 2.2 playground, basketball court Killamey Park 3.44 undeveloped but mowed playground, open skating rink, 1.5 basketball courts, Hiawatha Park 1.77 picnic shelter,warminghouse, informal youth ballfield two picnic shelters, restrooms, playground, horseshoe pits, trails, restrooms, walking bridge, three wells, septic Memorial Park 23.2 system trail, playground, one hockey rink, one open skating rink, basketball court, sand volleyball court, horseshoe pits, Scenic Heights Park 11 warminghouse/picnic shelter/restrooms Emerald Tot Lot 0.28 playground Meadows Park 5.04 playground,trail, basketball court playground, sand volleyball court, basketball court, Prairie Bend Park 4.3 horseshoe pits, informal youth ballfield, trails, benches trails,three bailfields, maintain community center George Muenchow Fields 30.3 grounds City/School Complex 30 undeveloped approximately 30 mowable acres, 2 septic systems, 3 Murphy's Landing 58 wells, gravel roads Since 1980: *three softball, one baseball, and one football field were Note: Parks highlighted have been added added.became undeveloped. since 1980. Total amount of added park is: ***was undeveloped in 1980. 156.92 acres. Total amount of mowed park: 273.11 acres Low Maintenance Parks Park Area (acres) Types of Maintenance O'Dowd Park 18 trails, fishing pier, (undeveloped) Southbridge Development 50 acres planned Eaglewood Park 21.65 wetland (undeveloped) Horizon Heights Park 12.1 ravine(undeveloped) Deerview Acres Park 6.9 1 acre mowable, 5.9 acres wetland (undeveloped) Note: Parks hiahliahted have been added since 1980. Total amount of added park is: 156.92 acres. 'Total amount of low maintenance park: 58.65 acres Total amount of park in: 1999 = 331.76 acres 1980 = 174.84 acres Amount(acres) -. -+ N N W W 01 o 01 0 0 0 w - 0 0 0 0 0 0 0 0 CD . 0▪1 I , CO 02 i D CD N m • O w 0 d \ -c a • m Cn CD O co 0 co co 1m CD c000m I •D \ . o • m cn W ? _ 0 COt0 (Ji \ . • g4 N ' o 0 Amount(acres) _. N N O U1 O ul O tl1 CO 01 f r CO • CO CO 0 oCO � • D' A ) \ , CD N coo 1 n 011 � W m •j CD ID I I I o \ .�+ 1 CO v in CP 1 i i I I \ ]..I i I N 0 0 Sidewalk and Trail in the City of Shakopee Note ighh hted areas are the sidewalk nd, rail that Public Works Main r ins. Map Code Street Sidewalk (ft) Trail (ft) 1st Ave. St.to Fuller St. 40. 1.brwcii:.,i_44466yencer St.to just past CSAHt7, AS_=.3185 ' , ,tc' :STH 101 fo just past CSAH77 '= '"- t —X3561. maintained)+ 50 s ` a_ : , . STH 101 to Apgar St. .� S=1200 le Fuller St. to Spencer St. S=1313 1f Fuller St. to Spencer St. N=810 2nd Ave. 2a Dakota St.to Atwood St. N=3260 2b Apgar St. to Naumkeag St. S=4610 3rd Ave. 3a Naumkeag St.to CSAH 17 N=440, S=273 3b Shumway St. to Minnesota St. N=3575, S=3100 4th Ave. 4a Pierce St. to Shumway St. N=294 4b Shumway St.to Apgar St. N=90 4c Apgar St. to Scott St. N=325, S=20 4d Scott St.to Fuller St. N=665, S=665 4e • :... Fuller St.to CSAH 17 N=4461, S=4622 5th Ave. 5a Webster St. to Cass St. N=340, S=340 5b Cass St.to Clay St. N=90, S=76 5c Clay St. to Shumway St. S=660 5d Shumway St.to Apgar St. N=330, S=180 5e Apgar St. to Spencer St. N=2356, S=2356 6th Ave. 6a Cass St. to Clay St. N=94 6b St. Marks Rd.to Pierce St. S=280 6c Pierce St. to Shumway St. N=53, S=243 6d Scott St.to Spencer St. N=1981, S=1981 7th Ave. 7a St. Marks Rd.to Pierce St. N=490, S=490 7b Scott St. to Atwood St. N=335 7c Atwood St. to Holmes St. N=670, S=580 7d Sommerville St. to Spencer St. N=215 8th Ave. 8a Atwood St. to Holmes St. N=670, S=670 Map Code Street Sidewalk(ft) Trail (ft) (8th Ave continued) 8b Holmes St. to Lewis St. S=330 8c Sommerville St. to Main St. N=290 10th Ave. it*ANI t044111terftliticet square to Marshall Rd.-WW-4S0-' :4V(-N=1968 S=10727 -'4,• 11th Ave. 11 Legion St. to Maniefield Ct. S=1650 12th Ave. 12 Vierling Dr. to Co. Rd. 83 S=2630 Adams St./CSAH 15 Vierling Dr.to 6th Ave 4,4*. W=3000, E=3000 -• Atwood St. 14a 8th Ave. to 7th Ave. E=85 14b 7th Ave. to 6th Ave. W=155, E=325 14c 6th Ave.to Levee Dr. W=1797, E=1610 Dakota St. 15 7th Ave.to 4th Ave. E=950 Filmore St. 16 2nd Ave.to 1st Ave. W=145, E=306 Fuller St. 18a 8th Ave.to 7th Ave. W=80, E=150 18b 7th Ave. to 6th Ave. W=242 --18c • 4th Ave.to ist Ave. W=970, E=970 Holmes St. 19 Shakopee Ave. to 1st Ave. W=2560, E=2675 Levee Dr. 20 Fuller St.to Huber Park S=1070 Lewis St. 21 10th Ave.to 1st Ave. E=2718 W=2647 Main St. 22 3rd Ave. to 2nd Ave. W=161 Market St. 23 7th Ave. to Bluff Ave. E=2470 Minnesota St. 24a Cul-de-sac to 4th Ave. W=575 24b 2nd Ave. to 1st Ave. W=303, E=303 Sarazin St. North 25a •- 4th St.to CSAH 16 • E=1985 W=1985 Scott St. 26a 5th Ave. to 2nd Ave. W=166, E=974 • Map Code Street Sidewalk (ft) Trail (ft) (Scott St. Continued) 26b 2nd Ave. to 1st Ave. E=155 Shakopee Ave. 27a Lewis St. to Sommerville St. S=165 27b Dakota St. to CSAH 17 S=1780 Sommerville St. 28a 8th Ave. to 7th Ave. W=80 28b 7th Ave. to 1st Ave. W=1861, E=1600 Spencer St. 29 10th Ave. to 1st Ave. W=2877, E=2877 Vierling Dr. 30a Taylor St. to CSAH 15 N-3857 S-1285 S=2764 30b Fuller St./Co. Rd. 77 to Co. Rd.79 N=2850 S=2616 30c Co. Rd. 79 to CSAH 17 N=3579 S=1361 30d CSAH 17 to CSAH 16 N-5701 30e CSAH 16 to 12th Ave. N=567 S=567 CSAH 16 31 Marshall Rd. to Co. Rd. 83 S=7323 N=10955 CSAH 17 32 Vierling Dr. to 1st Ave. W=4836, E=7527 Co. Rd. 77/Fuller St. 33 From 10th Ave. to Vierling Dr. W=3263 E=3220 Sidewalk South of 10th Ave, between Streets: 34a Minnesota and Dakota 365 34b Naumkeag and Shawmut 360 34c Shawmut and Legion 400 34d Austin St. to Park Ridge Drive 151 New Developments and Additions (Continually Changing) South Bridge Development South Bridge Parkway S1 Future CSAH 21 to Co. Rd. 18 N/W=6255 S/E=7760 Windsor Dr. South S2 Dead end to South Bridge Parkway W=510 Windsor Dr. North S3 South Bridge Parkway to dead end E=545 W=545 Berkshire Ct. S4 Windsor Dr. South to cul-de-sac N=91 Berkshire Ln. S5 Cambridge Rd. to Windsor Dr. South N=925 Map Code Street Sidewalk(ft) Trail (ft) Berkshire Cir. S6 Cul-de-sac to Berkshire Ln. E=95 Cambridge Rd. S7 Dead end to Windsor Dr. South N=935 Hartley Blvd. North S8 South Bridge Parkway to dead end W=600 Carlisle Curve S9 Dead end to Hartley Blvd. N=907 Ashton Cir. S10 Carlisle Curve to Carlisle Curve S=355 Oxford Rd.South S11 Dead end to South Bridge Parkway S=1870 Ashbourne Cir. S12 Oxford Rd. South to cul-de-sac W=435 Development by new Hospital 17th Ave. R1 Dead end to CSAH 17 (west side) S=1166 N=1158 R2 CSAH 17 to Dead end (east side) S=3740 N=3740 - Sarazin St.South R3 From 17th Ave. W=1154 E=1201 Upper Valley Drainage Ditch Trail and Break-offs Main Trail Length (ft) A Tahpah Park to CSAH 15 1040 C Co. Rd. 77 to Vierling Dr. 1740 D Vierling Dr.to Co. Rd. 79 1291 E Co. Rd. 79 to Vierling Dr. 1550 F Vierling Dr.to CSAH 17 2695 G Under CSAH 17 331 H CSAH 17 to Hauer's Trail 3915 Break-offs from main trail a 345 b 258 c 1225 dl 1672 d2 1030 e 135 f1 1190 f2 706 9 140 (Break-offs Continued) Length (ft) h - - 28 - , - . •-• - 145 -350 :17i$4fL-: - 431364§1UtilOAMNI-141i 160 k - 220 itOW4I:**Ni 230_44re, m2 795 - - - r• 300 Sidewalk and Trail under 1st Ave to Levee Dr Length (ft) Area(ft^2) T Sidewalk that goes down to tunnel 387 U Stairs going down 51 816 V Brick between stairs and tunnel 26 506 W Tunnel 131 4323 X Trail (on the north side of the trail) 45 540 Trail and sidewalk from the Minnesota Valley Trail Sidewalk Trail Y Along Fuller St. to 1st Ave. 332 Z . - Trail through l-tuber Park to 1st Ave. - = - 570 _ . Trail through Memorial Park Trail (total) MP - I - 6740 • Trail through the O'Dowd Lake Park Area Trail Oa 385 Ob 66 Cc 700 Cd 650 Oe 1790 Trail through Meadows Park Trail I I 680 Trail by Sarazin St. North Trail . . _ _ - - - From 4th Ave.to Sarazin St. 1695 From Sarazin St.to dead end - - 1830 Break-off - 133 Trail through Prairie Bend Park Trail Pa 265 - Pb • 440 • Pc - Pd 650 !Total amount of: Sidewalk Trail In feet 173633 83272 In miles 32.89 I 15.77 Total amount maintained by the city: Sidewalk Trail In feet 1 98759 67658 In miles °, 18.70 12.81 CITY OF SHAKOPEE Memorandum TO: Mark McNeill, City Administrator Gregg Voxland, Finance Director Greg Sticha, Assistant Finance Director CC. Shakopee Building Staff FROM: R. Michael Leek, Community Development Director SUBJECT: Supplemental Memorandum—Building Division Staffing and Budget DATE: July 28, 1999 As you know, we are in the process of recruiting an additional building inspector, which will increase the number of inspectors from 3 to 4. At the same time, the number of permits processed by the City has regularly increased over the last few years. The number of permits processed in 1998 increased 13% over 1997;to date in 1999, the number of permits being processed is running 11% ahead of the 1998 rate. That means that, while there will be more staff available to review building plans and conduct inspections, the administrative aspects of this increasing workload will still largely be funneled through one secretary. Since that person handles about 50 phone calls a day (not including requests for property identification information) as well as the counter, in addition to processing more and more permits, the possibility exists that the workload could become overwhelming and bottlenecked. Since we just recently added the shared office service worker and a building inspector position, at this time I am not comfortable recommending the addition of another clerical position in the building division in 2000. However, because of the Council's strong interest in reducing the processing time for building permits in the City, it may wish to discuss this alternative. Should the Council wish to discuss this as a viable option, I would point out that the addition could be made with no, or virtually no, impact on the overall Community Development department budget (exclusive of transit), since the proposed 2000 budget is less than the 1999 budget by$44,705. If the Council positively considers this option, thereby further increasing the size of the staff, I would strongly consider one of two additional options. First, because of the specialized nature of the division's work, I would suggest that the Council consider creating a supervisory position within the division (analogous to maintenance supervisor). Alternatively, the Council should evaluate the efficacy of setting up the division as a separate department with a supervisory building official. Please let me know if you have any questions regarding this memorandum, or related issues. CITY OF SHAKOPEE Memorandum TO: Mark McNeill, City Administrator Gregg Voxland,Finance Director FROM: R. Michael Leek, Community Development Director SUBJECT: 2000 Budget: Personnel Changes DATE: July 12, 1999 I will be proposing the following personnel changes in the Community Development Department: COMMUNITY DEVELOPMENT DIVISION The current personnel complement is as follows: Community Development Director - 1 Planner II - 1 Planner I - 2 Planning Technician - 1 Secretary - 1 TOTAL - 6 The proposed, revised complement would be as follows: Community Development Director - 1 Planner II - 1 Planner I - 2 Planning Technician - 0 Secretary - 1 TOTAL - 5 I would proposed to effect the change by: 1) promotion of the current Planning Technician to the Planner I position vacated by Timothy Benetti, 2) not budgeting any funds to fill the Planning Technician position, and 3) allocating the funds that would have been expended for a Planning Technician to the new position created this year in the Building Division. I actually propose to accomplish 1 and 3 before the end of this fiscal year. At the same time I would like to propose changes in position title from Planner II to Senior Planner, . � r and Planner 1 to Planner or Associate Planner. I believe these titles would be more descriptive. BUILDING DIVISION The current personnel complement is as follows: Building Official - 1 Building Inspector - 2 Secretary - 1 Office Service Worker - .5 FTE TOTAL - 4.5 • The proposed, revised complement would be as follows: 1�4� Building Official - 1 ��Pr Building Inspector - 3 f1L Secretary 1 k 1' Office Service Worker - .5 FTE TOTAL - 5.5 As mentioned above, the additional wage and benefit costs for the new inspector position (which was de facto created by the City Council this year) would be largely offset by the cost savings in the Community Development Division. The only additional major cost would be for an additional vehicle for the new building inspector. Please let me know if you have questions.