HomeMy WebLinkAbout08/10/1999 TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE,MINNESOTA AUGUST 10, 1999
LOCATION: 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call at 4:30 p.m.
2] Approval of Agenda
3] Discussion of FY 2000 Budget
A. Overview(Voxland)
B. Five Year Equipment List(Voxland)
C. Public Works(Loney)
D. Police (Hughes)(If time permits)
4] Other Business
5] Adjourn to Tuesday,August 17, 1999,at 7:00 p.m.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City.Council
Dave Thompson, SPUC
Jeff Kaley, Park and Rec Board
Larry Meilleur, Planning Commission
FROM: Mark McNeill, City Administrator
SUBJECT: Budget Workshop
DATE: August 5, 1999
The first of the four scheduled budget workshops to review the FY 2000 City Budget is
scheduled for 4:30 PM Tuesday,August 10th.
I will be on vacation that week, and,as such, Gregg Voxland will be acting in my place.
He will review very generally the budget instructions that went out to department heads.
Department heads having items in the Five Year Equipment budget will be in attendance
to review with you their equipment needs, especially for those scheduled in Year 2000 for
acquisition. Following that,I anticipate enough time to go through the Public Works
budget with Bruce Loney; if time permits,the Police budget will be looked at as well.
We specifically will hold off on discussion of the Fire Department and Park and
Recreation budget until August 19th,when the representatives from the Louisville and
Jackson Town Boards will be attendance.
Please note that at this time,we have only been able to make an initial review of the
budget requests with the department heads. We do not at this time have any information
on what the tax base growth has been. Therefore,only a few cuts have been made at the
staff review level. I also feel that it is important for the department heads to be able to
explain their rationale for anyincreases to you,before any cuts are made. At this time it
does not look like the levy limit imposed by the State will have an impact,we know that
in the end,any increases should be kept to the absolute minimum.
If you have questions about this,please contact Mr.Voxland.
Mark McNeill
City Administrator
dg e v;5,d g.y.y9
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Greg Sticha, Accountant III
SUBJ: Five Year Equipment List
DATE: July 27, 1999
Introduction
Council is asked to discuss the Five Year Equipment List
which is part of the 2000 budget.
Background
Enclosed you will find a copy of the Equipment Fund
requested expenditures from the various department heads for
the years covering 2000-2004. This is an annual event as
part of the budget process.
The equipment list is basically the budget for the Capital
Equipment Internal Service Fund. A projected list of the
anticipated purchase of mobile equipment costing $10,000 or
more is included as well as the narrative to justify the
purchase.
Portrayed is a five year projection of the activity of the
equipment fund and the available fund balance if all assets
requested are approved for purchase. Particular attention
should be paid to the 2000 items, they will comprise the
direction for staff to proceed and plan to acquire the
related assets in 2000. Also included for your review are
the vehicle evaluations prepared by the City's mechanic.
Council may want to special attention to the items listed
below:
- Request for purchase of Sewer 1Ton truck even though
mechanic noted that the vehicle is in fair to good
condition.
- Request for purchase of K-9 unit would be an
addition. At this time there is currently not a K-9
program at the City's police department.
- Request for purchase of a Backhoe. The history of
rental expenditures for this piece of equipment does
not warrant the purchase of a new Backhoe unless other
factors over ride the cost issue.
- Additional vehicles which increase the fleet.
Council should note that the justifications/explanations
refer to the replacement guidelines. These guidelines are
based on the number of years or miles/hours over which
depreciation is calculated for accounting purposes, and does
not factor in the actual condition of the vehicle.
Action
Discuss and give staff direction.
)12:9 ‘
Greg Sticha
Accountant III
EQUIPMENT FUND
2000 BUDGET
ACTIVITY:
This fund finances the Five-Year Equipment Plan. Financing to purchase
equipment is provided by "lease" payments from the operating departments at
rates established annually by the Finance Department as part of the budget
process. The Equipment Fund shall "own" and acquire larger pieces of
equipment including but not limited to cars, trucks, graders, loaders,
tractors and larger mowers or items generally costing $10,000 or more.
This fund serves to segregate funds for the acquisition of equipment to
avoid budget problems caused by large purchases in a single year. The
Equipment Fund was established by Resolution #4077 in 1994.
Note: The City loaned $875,000 from this fund to the blocks 3 & 4 project
in 1997. The bonds mature in 2000 through 2014, at an interest rate of
6.75%.
CITY OF SHAKOPEE, MINNESOTA
2000 BUDGET
INTERNAL SERVICE EQUIPMENT FUND BUDGET SUMMARY
1997 1998 1999 2000
Actual Actual Budget Proposed
Revenue
Miscellaneous
Rentals $ 387,720 $ 407,760 $ 484,177 $ 510,000
Sale of Assets 812 9,362 8,000 8,000
Interest 124,169 126,350 95,340 51,870
Total Revenue 512,701 543,472 587,517 569,870
Expenditures
Capital Equipment 258,810 873,712 399,000 1,077,000
Total Expenditures 258,810 873,712 399,000 1,077,000
Excess(deficiency) of
Revenues over Expenditures $ 253,891 $ (330,240) $ 188,517 $ (507,130)
Cash Balance December 31 $ 1,604,986 $ 1,225,386 $ 1,413,903 $ 906,773
CITY OF SHAKOPEE
EQUIPMENT LIST
2000 2001 2002 2003 2004
EQUIPMENT FUND
Projected Cash Balance 1/1/00 $ 1,413,903 $ $ $ $
Rentals 510,000 550,290 593,763 640,670 691,283
Sale of Assets 8,000 10,000 10,000 10,000 10,000
Interest 51,870 49,870 33,700 28,450 46,220
Total Revenue 569,870 610,160 637,463 679,120 747,503
Expenditures per List 1,077,000 904,200 733,000 356,000 139,000
Excess(Deficiency) (507,130) (294,040) (95,537) 323,120 608,503
Cash Balance Available 12/31 $906,773 $612,733 $517,196 $840,316 $1,448,819
Cash Loan to Blocks 3 &4 875,000 875,000 875,000 875,000 875,000
Fund Balance 12/31 1,781,773 1,487,733 1,392,196 1,715,316 2,323,819
Accumulated depreciation 12/31 1,500,271 1,740,314 2,018,765 2,341,767 2,716,450
Interest is calculated @5.5% of previous years ending balance.
Estimated Rental Rates for years beyond 1999 are based on a weighted average
of actual rental rate increases from prior years. (7.90%)
Estimated Accumulated Depreciation is based on a weighted average of actual increases
in Accumulated Depreciation from prior years. (16.0%)
The rental rates for 2000 are based on already calculated rental rates for that year.
2000 2001 2002 2003 2004
Police
Marked Patrol Cars $ 90,000 $ 60,000 $ 30,000 $ 60,000 $ 90,000
Marked Patrol Cars/K-9 Unit 30,000
Automobiles(unmarked) 16,200
Fire
Truck-Pumper 400,000
Assistant Chief/Utility Small Trk 25,000
2 Medium Rescues 425,000
Truck-Telesquirt 475,000
Utility/Personnel Vehicle 42,000
One Ton 4x4 With Grass Pak 50,000
Engineering
Pickup Truck 4X4 18,000 18,000 19,000 19,000
Street
Single Axle Dump Truck/equip 95,000 95,000 100,000 100,000
Brush Chipper 25,000
1 Ton Pick-up 4x4/plow 30,000
Tractor/Eqpt 4x4 50 h.p. 20,000
Snow Blower/Loader 60,000
Tanker 85,000
Park
Small Mower/Equipment 25,000
Skid Steer Loader 35,000
Large Mower 10.5 Ft. cut 70,000
1-Ton Truck 25,000
Small Tractor 25,000
Large Mower 85,000
Small Tractor 30,000
Sewer Fund
1 Ton Truck Box/Hoist 4X4 45,000
Eductor 45,000
Storm Drainage Fund
Tractor/Backhoe 85,000
Street Sweeper 110,000
Leaf Collection System 25,000
Recreation Fund '
Showmobile 85,000
Mini-Van 25,000
Building
Inspector Truck 17,000
$ 1,077,000 $ 904,200 $ 733,000 $ 356,000 $ 139,000
J
Police
2000: 3 Patrol Cars ($90,000) . Replace two patrol cars purchased in
1996, and add one additional car.
Mechanics Comments: Both vehicles to be replaced meet the
replacement guidelines. Each vehicle has good body condition,
engine, and drive train.
1 Patrol Car/K-9 Unit ($30,000) . Add one K-9 patrol unit.
2001: 2 Patrol Cars (60,000) . Replace one patrol car purchased in
1997. Increase squad car fleet with one additional squad.
Unmarked Car ($16,200) . Unmarked Administrative Vehicle.
2002: 1 Patrol Car ($30,000) . Replace one patrol car purchased in
1998.
2003: 2 Patrol Cars ($60,000) . Replace two patrol cars purchased
in 1999.
2004: 3 Patrol Cars ($90,000) . Replace three patrol cars purchased
in 2000.
Fire
2000: Truck-Pumper ($400,000) . This unit will replace the current
1974 Mack Fire Truck. This pumper also acts as our large
capacity foam system for hazardous materials / flammable
liquid fires. This has increased to $400, 000 from $380,000
due to cost increases.
Mechanics Comments: Transmission, brakes and clutch needs
work. It is difficult to get parts for the water pumping
system due to its age. Truck is out of date and needs to be
replaced.
Assistant Chief/Utility Small Truck ($25,000) . This would
be an addition to the Fire department fleet. Three S.F.D.
Officers respond directly to fire scenes to evaluate the
incidents, and initiate and manage the appropriate tactics
for incoming fire apparatus. The fire officer needs to be
able to respond quickly and safely through the ever
increasing traffic in the City. Currently this officer is
responding with his own personal vehicle.
2001: 2-Medium Rescues ($425,000) . These units would replace the
1986 Spartan (heavy rescue #9510) and the 1993 Chevrolet
Step Van (light equipment #9511) . These units will be used
to carry manpower and large amounts of equipment to fire
rescue and medical scenes. With two stations and a third
station imminent, we need to start to spread equipment, and
also begin to ramp up to capability to provide service with
selective station paging.
2002: Truck - Telesquirt ($475,000) . This is the pumper which was
in the plan for 1999. We are moving this out to 2002 and
adding Telesquirt capability . This has increased the cost
to $475,000. It will replace the 1985 Hendrickson Pumper.
k
2003 : Utility/Personnel Vehicle ($42,000) . This unit will replace
the current 1994 Chevrolet 3/4 ton Suburban which is used
for officers' response to incidents, personnel
transportation (fires, training, meetings, etc. )
One Ton 4x4 Pick-up with Grass Pak ($50,000) This unit will
replace the current 1990 Ford 4x4 pick-up with grass pak.
This is used for fighting grass fires, towing the rescue
boat, and hauling hoses and equipment.
Engineering
2001: Truck ($18,000) . This would replace the 1991 inspectors
vehicle (PW# 3302, 1991 Chev S10) . It is anticipated that
due to the mileage and maintenance costs, this vehicle will
need replacing by then. The department will continue to
monitor this situation annually and adjust the equipment
list accordingly. Replacement of this vehicle is for a 4-
wheel drive extended cab pick-up truck.
Currently, the City is using 2-wheel drive small pick-up
trucks, and these vehicles have difficulties accessing and
traveling on development job sites. Many times staff
inspectors have to walk considerable distances to observe
the construction work being done. Staff believes that this
is not a cost effective use of time, particularly when the
engineering inspectors are assigned several project sites.
To meet the inspection needs of the department, a third 4-
wheel drive vehicle is being requested for the Project
Coordinator, who must access all jobs while coordinating the
inspection programs for the City.
This request is being made due to the amount of construction
activity in the MUSA area south of T.H. 169. The
Engineering Department does the inspecting and grading of
utilities and streets before a gravel street is constructed.
It is imperative that good vehicles be provided in order for
the City to inspect the number of projects and developments
that are occurring. In last year's bid, the extra cost for
a 4-wheel drive vehicle was $1,374.00, and staff believes
this cost is reasonable and holds its value for resale.
2002 : Truck ($18,000) . See comments under 2001. This truck would
also replace an existing truck that will be 10 years old
(PW# 3300, 1992 GMC Sonoma) . It is anticipated that due to
age, mileage, and maintenance costs, this vehicle will need
to be replaced. The department will continue to monitor
this situation annually and adjust the equipment list
accordingly. Replacement of this vehicle is for a 4-wheel
drive extended cab pick-up truck.
2003 : Truck ($19,000) . See comments under 2001 replacement truck.
This truck would be a new truck for an additional Project
Inspector.
2004 : Truck ($19, 000) . See comments under 2001 replacement truck.
This truck would also replace an existing truck that will be
10 years old (PW# 304, 1994 Chev S10) .
Street
2000: Single Axle Dump Truck/Equipment ($95,000) . This will be an
addition to our fleet. Due to increase in road miles, the
Public Works Department is requesting to add another plow
truck to our fleet in order to maintain a reasonable level
of service (8 to 10 hours per snowfall event) . The Cab &
Chassis was ordered in 1999 due to delays in receiving the
equipment.
Brush Chipper ($25,000) . The Public Works Department
currently has a 1978 Lindig brush chipper. With advanced
technology and a greater concern for safety, we are
requesting to replace this with a self-feeding model.
Mechanics Comments: Records are not complete, total costs
on repairs not available. Unit is in fair to poor
condition.
1 Ton Pick-up Truck 4X4/Plow ($30,000) This is an
additional pick-up truck to be used by the street leadperson
for every day operations. This truck will also be used for
snow removal.
Tractor/Equipment 4X4 50 H.P. ($20,000) The Public Works
Department would like to replace the Ford 1710, #131 which
is too small to run the attachments we currently have for
our alley maintenance, mowing, seeding, top dressing,
fertilizing, etc. We would like to replace this tractor
with a larger model in the 50 horsepower range.
Mechanics Comments: Tractor is in good shape but is too
small for intended purpose.
2001: Single Axle Dump Truck/Equipment ($95,000) . This will
replace existing Truck #101 (1991 IHC 2554 Dump Truck) if we
find the condition of this truck warrants replacement prior
to the guideline replacement period.
Snow Blower/Loader ($60,000) . This will replace the
existing 1987 Root snow blower which will be beyond the
guidelines for replacement. This blower is used to load
snow from downtown as well as other areas.
2002 : Single Axle Dump Truck/Equipment ($100,000) . This will
replace existing Truck #108 (1992 Ford LN 8000 Dump Truck)
if we find the condition of this truck warrants replacement
prior to the guideline replacement period.
Tanker ($85,000) This will replace vehicle #115 (1986 GMC
TB 700 Tanker) . The tanker is used by the Street, Park,
Sanitary and Storm Sewer divisions.
2003: Single Axle Dump Truck/Equipment ($100,000) . This will
replace Truck #103 (1993 IHC 2552 Dump Truck) which meets
the Guideline Replacement Standard.
Park Maintenance
2000: Small Mower/Equipment ($25,000) . This would replace the
existing 1990 Toro 220D mower, which will be 10 years old at
this time. Attachments besides mower, include snow blower
and cab for snow removal.
Mechanics Comments: Engine is in fair to poor condition and
will need work. Drive train and body are in fair to good
condition. Vehicle does meet replacement guidelines.
Skid Steer Loader ($35,000) . This will replace the existing
1990 Melroe Bobcat 743, which will be 10 years old at this
time.
Mechanics Comments: This vehicle does meet replacement
guidelines but body engine and drive train are in good
condition.
Large Mower/Equipment ($70,000) . The Park division would
like to trade-in the 1993 GM455D Toro with a 10.5 foot
cutting width for a Toro 580D which has a 16 foot cutting
width, in order to provide a reasonable service level in
mowing the growing park system.
Mechanics Comments: This vehicle does not meet the
replacement guidelines. Engine and drive train are
questionable, have had to do a lot of repairs.
2001: 1 Ton Pick-up ($25,000) . Due to the increase in seasonal
employees, the Park division is requesting an additional
pick-up.
2002: Small Tractor ($25,000) . Due to the increase in athletic
fields, the Park division is requesting an additional
tractor.
2003 : Large Mower ($85,000) . Due to continued growth, the Parks
division may need an additional mower at this time.
2004: Small Tractor ($30,000) . Replace tractor #134 (1994 JD
Tractor 1070) , this tractor will meet the replacement
guidelines at this time.
Sewer Fund
2000: 1-Ton Truck Box/Hoist 4x4 14,000 Lbs. ($45,000) . This
will replace Truck #125 (1990 Chev 3500 Dump Truck) , which
will meet the Guideline Replacement Standard.
Mechanics Comments: This vehicle does meet the replacement
guidelines. Body, engine, and drive train are in good to
fair condition and vehicle has only 50, 000 miles.
2001: Enductor ($45,000) . This will replace the 1984 IME Enductor
cleaner.
Storm Drainage Fund
2000: Tractor Backhoe/Loader ($85,000) . Due to numerous ponds and
ditches constructed the past few years, additional
maintenance items such as pond cleaning and ditch
cleaning/regrading are needed. Other uses are storm sewer
repair, sanitary sewer adjustment, etc. The majority of use
would be in maintaining the storm water system, therefore,
the equipment should be funded by the Storm Drainage Fund.
2001: Street Sweeper ($110,000) . Due to growth and extensive use
of our existing sweeper it is time to acquire an additional
sweeper and/or lower the expected life of our existing
sweeper PW# 151, 1995 Street Sweeper.
Leaf Collection System ($25,000) . This is a trailer unit
used to vacuum the large amount of leaf debris in fall
sweeping operations. Our department believes this equipment
will reduce the amount of hours and maintenance needed on
the 1995 Elgin street sweeper.
Park and Recreation
2000: Showmobile ($85,000) . The City is programming a series of
summer band concerts, but we have no ideal place to conduct
the concerts. This equipment can be moved to all parks and
serve more residents. This will be a self contained mobile
unit with hydraulic equipment.
2001: Mini-Van ($25,000) . Recreation supervisors are required to
haul recreation supplies to the schools and various park
sites. Therefore, the employees use their personal vehicles
to perform these duties. The employees are paid for the
mileage they accumulate, however the wear and tear of hauling
the equipment is not covered by the gas allowance they are
paid. In addition the employee vehicles are sometimes not
practical for hauling larger recreation supplies.
Building
2000: Inspectors Truck (17,000) . This would be a new vehicle to
insure availability of a vehicle for the new Building
Inspector position.
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VEHICLE EVALUATION FORM
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VEHICLE EVALUATION FORM
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VEHICLE EVALUATION FORM
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VEHICLE EVALUATION FORM
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VEHICLE EVALUATION FORM
Public Works Department-Equipment Maintenance Section
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Estimated Average Life years/hours/miles
•
ANALYSIS OF UNIT
YEAR I _ I 1
Annual Operating Costs 17, ,RQ
Cumulative Operating Costs ��56, 61
Annual CPM or CPH
Life-To-Date CPM or CPH
Average CPM or CPH for
vehicle class a?, in
Downtime-Annually
% Downtime-Cumulative
%Downtime by Class
Body, mechanics and/or chassis condition comments:
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cQ
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Prepared byi UI(/SS E-A) Reviewed by
7
VEHICLE EVALUATION FORM
Public Works Department- Equipment Maintenance Section
Unit# /,Z 9 Serial# 3 /2. Department g k
Year 1,313 Make 7L010Model /..4SS
Vehicle Description toe 0 l0 1 t T '755 /Powe'
Special Eqpt/Attachments oreoc;oL g
Primary Use C u-j- j,u 5R ASS
Current Mileage Hour
o
Last Year Miles Hour
s / 918, 0 7/93
Avg.Annual Miles Hour
s
Purchase Price (includes special equipment)
Estimated Replacement Cost (includes special equipment)
Estimated Average Life years/hours/miles
ANALYSIS OF UNIT
YEAR
Annual Operating Costs /2 dire4.S5 -
Cumulative Operating Costs /32 S'1/
Annual CPM or CPH
Life-To-Date CPM or CPH
Average CPM or CPH for is,^3
vehicle class
Downtime-Annually
% Downtime-Cumulative
%Downtime by Class
Body, mechanics and/or chassis condition comments:
0(0 Cc:NdQt t, c4/
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our: Ha +0 026 fl,(ot of ({E153'diFS, 1
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Prepared by 66,u6: je•ci ssE'itJ Reviewed by
7
•
VEHICLE EVALUATION FORM
Public Works Department- Equipment Maintenance Section
Unit# /c5 Serial#/6&It3 91k3LEZDODepartment .S w
Year l i 90 Make Che U Model 33-00
Vehicle Description I Rio [1 Ev 135-00 viv wpmoX
Special Eqpt/Attachments Du M p ,8d Xl ,, 64)Du% f/tICO
Primary Use ThwiN� c5/UOLL J h'4 tl. iN. 1341c
4..Tap ETC,
Current Mil
e q791/1,o S our
Last Year Ml s Hour
S/?? I/7 5110.
Avg. Annual Miles Hour
Purchase Price (includes special equipment)
Estimated Replacement Cost (includes special equipment)
Estimated Average Life years/hours/miles
ANALYSIS OF UNIT
YEAR
Annual Operating Costs qp.5,3
Cumulative Operating Costs gri
70,�(
Annual CPM or CPH
Life-To-Date CPM or CPH
Average CPM or CPH for
vehicle class 0, I?
% Downtime-Annually
% Downtime-Cumulative
%Downtime by Class
Body, mechanics and/or chassis�lcondition comments:
Oc° FP'®• -to G+ o thY e oNcP,f;cN
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Prepared byGE/46 ,feu R►'sse) Reviewed by
g-6.9g
DRAFT COPY
GENERAL FUND
The General Fund is used to account for revenues and expenditures necessary
to carry out the basic functions of city government. These basic functions
include police and fire protection, planning, administration, etc.
Appropriations are made from this fund annually.
Revenues are recorded by source, i.e. taxes, intergovernmental, charges for
services, etc. Expenditures are recorded by object and are primarily for
day-to-day operating expenses and equipment. Capital expenditures for
large scale public improvements are accounted for within the Capital
Projects Funds.
1
4 i
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET SUMMARY
1994 1995 1996 1997 1998
Actual Actual Actual Actual Actual
Revenue
Taxes $2,951,832 $2,950,583 $2,873,265 $3,093,665
Special Assessments 0 0 $3,102,353
0 0 0
Licenses and Permits 410,992 589,104 711,190 746,705 1,182,851
Intergovernmental 831,072 779,276 876,219 955,070 1,368,529
Charges for Service 781,002 935,196 1,075,570 1,045,053 1,294,739
Fines and Forfeits 64,914 80,083 95,865 84,708 99,140
Miscellaneous 199,290 323,187 318,053 438,044 413,991
Total Revenue 5,239,102 5,657,429 5,950,162 6,363,245 7,461,603
Expenditures
General Government 1,291,772 1,451,119 1,451,119 1,502,375 1,605,783
Public Safety 2,389,753 2,050,871 2,050,871 2,394,648 2,396,551
Public Works 1,017,678 1,123,556 1,123,556 1,222,062 1,549,421
Recreation 641,707 610,584 610,584 315,551 390,557
Miscellaneous 29,150 33,780 33,780 90,936 413,064
Total Expenditures 5,370,060 5,269,910 5,269,910 5,525,572 6,355,376
Excess (deficiency) Revenues
over Expenditures (130,958) 387,519 680,252 837,673 1,106,227
Other Sources 1,035,558 759,832 759,832 1,066,545 876,328
Other Uses (242,654) (96,971) (96,971) (2,321,602) (1,791,309)
Excess (deficiency) Revenues
& Other Sources Over
Expenditures&Other Uses $661,946 $1,050,380 $1,343,113 ($417,384) $191,246
Residual Equity Transfer
Fund Balance December 31 $2,227,746 $3,278,126 $4,245,885 $3,828,501 $4,019,747
Expenditure projections for 2001 through 2004 assumes a 4%increase each year.
Revenues and Expenditures for the Pool and Park&Rec.divisions are budgeted in the Recreation(Enterprise)Fund starting in 1996.
2
1999 2000 2001 2002 2003 2004
Estimate Estimate Estimate Estimate Estimate Estimate
$3,213,008 $3,499,038 $3,683,428 $3,897,172 $4,123,620 $4,363,164
0 0 0 0 0 0
738,900 1,116,250 1,145,250 1,174,250 1,203,250 1,232,250
929,700 1,033,054 927,440 927,440 927,440 927,440
1,085,780 1,095,450 1,108,760 1,122,320 1,136,140 1,150,260
90,000 95,000 97,000 99,000 101,000 103,000
320,000 355,000 340,000 340,000 340,000 340,000
6,377,388 7,193,792 7,301,878 7,560,182 7,831,450 8,116,114
2,096,220 2,061,610 2,144,074 2,229,837 2,229,837 2,319,031
2,876,460 3,294,660 3,426,446 3,563,504 3,563,504 3,706,044
1,480,680 1,600,690 1,664,718 1,731,306 1,731,306 1,800,559
487,090 517,530 538,231 559,760 559,760 582,151
257,580 222,580 231,483 240,743 240,743 250,372
7,198,030 7,697,070 8,004,953 8,325,151 8,325,151 8,658,157
(820,642) (503,278)
925,000 850,000
(703,074) (764,969) (493,700) (542,043)
875,500 901,765 928,818 956,682
(336,970) (347,110) (360,994) (375,434) (375,434) (390,452)
($232,612) ($388) ($188,569) ($238,638) $59,683 $24,188
$3,787,135 $3,786,747 $3,598,178 $3,359,540 $3,657,862 $3,383,728
3
2000 GENERAL FUND BUDGET-REVENUES
,
1994 1995 1996 1997 1998 1999
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD (6-30-99)
Taxes
Current Ad Valorem $ 2,532,961 $ 2,559,150 $ 2,480,420 $ 2,620,138 $ 2,601,008 $ 1,464,431
Tax Increment 31,605 511 9,894
Moblie Home
Fiscal Disparities 319,487 276,001 272,708 317,008 333,345 143,605
Aggregate Tax 26,160 10,965
Lodging Tax 99,384 115,432 120,137 124,553 141,329 55,900
Total Taxes 2,951,832 2,950,583 2,873,265 3,093,304 3,102,353 1,684,795
Special Assessment 80
Licenses&Permits
Cable Franchise 40,680 51,568 42,852
Track Franchise - 13,888 10,663 8,503 8,652
Liquor Licenses 60,545 66,847 80,094 81,603 93,491 89,415
Beer Licenses 9,077 3,806 644 1,803 1,933 2,227
Cigarette licenses 645 2,590 3,342 2,300 6,242 292
Misc. Business Permits 5,108 3,326 5,443 3,690 3,579 1,078
Building Permits 201,983 323,876 428,871 431,498 722,665 415,804
Plumbing Permits 31,123 41,789 50,097 71,590 113,047 57,115
Mechanical Permits 26,372 36,159 28,839 70,337 126,237 32,323
Electric Permits 24,374 33,510 43,354 58,261 75,291 45,919
Fire Permit Rev
Septic Permits 1,500 1,802 1,550 1,450 1,800 560
Sewer Permits 5,253 5,981 8,232 9,067 20,774 7,344
Street Opening Permits 3,725 3,500 6,650 5,880 8,330 2,380
Dog Licenses 286 458 559 724 770 446
Misc. Non-Bus. Lic. 321 4 40 60
Total Lic. & Permits 410,992 589,104 711,190 746,706 1,182,851 654,963
Intergovernmental
Grants- Fed 13,306 23,332 47,016 287,668 62,759
State Grants&Aids 158,842 150,866 281,213 9,708
Local Government Aid 158,842 150,866 177,612 194,793 203,588
HACA 450,363 456,586 433,665 443,694 443,531
Mobile Home 593 1,070 928 361 -
Local Performance Aid 15,506 18,943
PERA Aid 9,085 18,170
Police Training 5,911 6,168 6,449 5,406 -
State Hwy Maint Aid 101,085 33,303 101,795 119,473 -
Police State Aid 98,471 96,680 111,412 103,185 115,416
County Grants/Aid 98,471 96,680 - - -
Aggregate Tax 15,807 12,497 21,026 16,912
Total Intergovernmental 1,088,385 1,018,022 876,219 955,431 1,368,529 72,467
Charges for Service
Administrative Fee 29,582 61,048 41,863 51,005 115,971 17,076
Plan Check 108,917 177,691 252,211 241,577 400,918 239,031
Sale of Documents 9,354 10,601 9,511 9,750 11,294 4,122
Assessment Search 4,010 4,453 4,431 4,834 9,685 3,200
Release of Dev. Agreem 490 583 411 420 613 285
Comprehensive Plan Fee 2,470 194 87 175
Land Division Administrat 18,754 5,877 11,960 13,627 18,343 9,015
4
2000 GENERAL FUND BUDGET-REVENUES
r
1999 2000 2001 2002 2003 2004
Budget EST. EST. EST. EST. EST.
Taxes
Current Ad Valorem $ 2,749,213 $ 3,014,838 $ 3,195,728 $ 3,387,472 $ 3,590,720 $ 3,806,164
Tax Increment - - - - -
Moblie Home 700 400 400
Fiscal Disparities 315,095 330,800 347,300 364,700 382,900 402,000
Aggregate Tax 18,000 18,000
Lodging Tax 130,000 135,000 140,000 145,000 150,000 155,000
Total Taxes 3,213,008 3,499,038 3,683,428 3,897,172 4,123,620 4,363,164
Special Assessment
Licenses& Permits
Cable Franchise - - -
Track Franchise 10,000 9,000 9,000 9,000 9,000 9,000
Liquor Licenses 80,000 90,000 90,000 90,000 90,000 90,000
Beer Licenses 2,000 3,000 3,000 3,000 3,000 3,000
Cigarette licenses 3,300 5,500 5,500 5,500 5,500 5,500
Misc. Business Permits 4,000 3,500 3,500 3,500 3,500 3,500
Building Permits 450,000 750,000 770,000 790,000 810,000 830,000
Plumbing Permits 70,000 100,000 105,000 110,000 115,000 120,000
Mechanical Permits 40,000 50,000 52,000 54,000 56,000 58,000
Electric Permits 45,000 65,000 65,000 65,000 65,000 65,000
Fire Permit Rev 20,000 20,000 22,000 24,000 26,000 28,000
Septic Permits 1,000 1,500 1,500 1,500 1,500 1,500
Sewer Permits 7,000 12,000 12,000 12,000 12,000 12,000
Street Opening Permits 6,000 6,000 6,000 6,000 6,000 6,000
Dog Licenses 600 750 750 750 750 750
Misc. Non-Bus. Lic. - - - - - -
Total Lic. & Permits 738,900 1,116,250 1,145,250 1,174,250 1,203,250 1,232,250
Intergovernmental
Grants- Fed 89,500 193,304 100,000 100,000 100,000 100,000
State Grants&Aids 5,600 32,310 20,000 20,000 20,000 20,000
Local Government Aid 213,625 219,200 219,200 219,200 219,200 219,200
HACA 442,945 458,740 458,740 458,740 458,740 458,740
Mobile Home
Local Performance Aid 16,600 -
PERA Aid 11,930 13,500 13,500 13,500 13,500 13,500
Police Training 6,000 6,000 6,000 6,000 6,000 6,000
State Hwy Maint Aid - - - - - -
Police State Aid 105,000 110,000 110,000 110,000 110,000 110,000
County Grants/Aid 38,500 - - - - -
Aggregate Tax - - - - -
Total Intergovernmental 929,700 1,033,054 927,440 927,440 927,440 927,440
Charges for Service
Administrative Fee 45,000 50,000 50,000 50,000 50,000 50,000
Plan Check 290,000 350,000 355,000 360,000 365,000 370,000
Sale of Documents 10,000 10,000 10,000 10,000 10,000 10,000
Assessment Search 5,000 5,000 5,000 5,000 5,000 5,000
Release of Dev. Agreem 400 450 450 450 450 450
Comprehensive Plan Fee 100 - - - -
Land Division Administrat 14,420 17,000 17,510 18,040 18,580 19,140
, 5
I
2000 GENERAL FUND BUDGET-REVENUES
a
1994 1995 1996 1997 1998 1999
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD (6-30-99)
Land Use Administration 7,036 26,963 27,539 49,523 22,300 13,652
Radon Kit Sales 1,000 -
Misc. Police Services 4,734 11,241 18,488 27,818 36,707 52,898
Fire Calls&Contracts 29,748 32,973 27,172 39,881 35,449 19,496
Pound Fines& Fees 2,998 2,190 3,260 3,100 3,605 1,210
Valleyfair 13,570 14,927 16,420 18,062 19,868 21,855
Snow Removal 6,228 3,943 5,712 8,737 -
Street Repair 875 - - - -
Public Works Rentals 803 - - -
Misc. Public Works 8,194 10,401 30,618 19,455 29,039 13,254
Engineering Services 375,527 394,976 546,920 502,118 517,935 308,136
Engineering Grade Fee 2,850 2,401 78,967 53,970 73,012 57,143
Weed Removal 570 - - -
Total Charges for Svs. 781,002 935,196 1,075,570 1,045,052 1,294,739 760,373
Fines and Forfeits
Court Fines 64,914 80,083 95,865 84,708 99,140 54,583
Miscellaneous
Miscellaneous 52,267 70,906 57,559 115,161 81,439 106,675
Interest 129,718 219,412 235,918 296,330 317,277
Rent 15,670 29,673 24,576 21,202 15,196 7,052
Contributions 1,635 3,196 - 5,350 -
Total Miscellaneous 199,290 323,187 318,053 438,043 413,912 113,727
Total Revenues 5,496,415 5,896,175 5,950,162 6,363,244 7,461,604 3,340,908
Other Sources
Sale Of Assets 2,059 342 2,462 75,000 400
Operating Transfers 218,885 -
Capital Equipment 747,302 - -
SPUC Contribution 286,197 759,489 789,232 772,660 875,927 360,000
Total Other Sources 1,035,558 759,831 791,694 1,066,545 876,327 360,000
Grand Total $6,531,973 $6,656,006 $6,741,856 $7,429,789 $8,337,931 $3,700,908
6
2000 GENERAL FUND BUDGET-REVENUES
1999 2000 2001 2002 2003 2004
Budget EST. EST. EST. EST. EST.
Land Use Administration 41,000 30,000 30,500 31,000 31,500 32,000
Radon Kit Sales - - - - - -
Misc. Police Services 10,000 17,000 17,000 17,000 17,000 17,000
Fire Calls&Contracts 35,000 35,000 35,000 35,000 35,000 35,000
Pound Fines& Fees 3,000 3,000 3,000 3,000 3,000 3,000
Valleyfair 21,860 23,000 25,300 27,830 30,610 33,670
Snow Removal - - - - - -
Street Repair - - - - - -
Public Works Rentals - - - - - -
Misc. Public Works 20,000 25,000 25,000 25,000 25,000 25,000
Engineering Services 525,000 480,000 485,000 490,000 495,000 500,000
Engineering Grade Fee 65,000 50,000 50,000 50,000 50,000 50,000
Weed Removal - -
Total Charges for Svs. 1,085,780 1,095,450 1,108,760 1,122,320 1,136,140 1,150,260
Fines and Forfeits
Court Fines 90,000 95,000 97,000 99,000 101,000 103,000
Miscellaneous
Miscellaneous 60,000 70,000 70,000 70,000 70,000 70,000
Interest 245,000 245,000 245,000 245,000 245,000 245,000
Rent 15,000 15,000 15,000 15,000 15,000 15,000
Contributions - 25,000 10,000 10,000 10,000 10,000
Total Miscellaneous 320,000 355,000 340,000 340,000 340,000 340,000
Total Revenues 6,377,388 7,193,792 7,301,878 7,560,182 7,831,450 8,116,114
Other Sources
Sale Of Assets -
Operating Transfers -
Capital Equipment
SPUC Contribution 925,000 850,000 875,500 901,765 928,818 956,682
Total Other Sources 925,000 850,000 875,500 901,765 928,818 956,682
Grand Total $7,302,388 $8,043,792 $8,177,378 $8,461,947 $8,760,268 $9,072,796
m 7
1 3
General Fund
Budget Summary by Division
1996 1997 1998 Y-T-D DEPARTMENT PROPOSED
Division ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
001 -GENERAL FUND
DIVISION 00 - N/A
420 SUPPLIES & SERVICES 0 -0 0 0 0 0
TOTAL N/A DIVISION 0 -0 0 0 0 0
DIVISION 11 - MAYOR & COUNCIL
410 PERSONNEL SERVICES 31,486 31,999 33,880 13,442 36,200 36,200
420 SUPPLIES & SERVICES 20,501 35,525 40,200 12,445 44,230 44,230
TOTAL MAYOR & COUNCIL DIVISION 51,987 67,524 74,080 25,887 80,430 80,430
DIVISION 12 - CITY ADMINISTRATOR
410 PERSONNEL SERVICES 142,480 153,136 183,690 61,106 214,430 214,430
420 SUPPLIES & SERVICES 34,219 23,170 35,510 12,476 35,670 35,670
TOTAL CITY ADMINISTRATOR DIVISION 176,700 176,306 219,200 73,582 250,100 250,100
DIVISION 13 - CITY CLERK
410 PERSONNEL SERVICES 128,656 148,026 163,670 56,858 178,600 178,600
420 SUPPLIES & SERVICES 34,546 29,943 40,550 15,845 43,690 43,690
450 CAPITAL EXPENDITURES 0 2,631 0 0 0 0
480 EXPENSE CHARGED TO OTHER ACT -3,000 -3,000 -3,000 0 -3,000 -3,000
TOTAL CITY CLERK DIVISION 160,202 177,600 201,220 72,703 219,290 219,290
DIVISION 15 - FINANCE
410 PERSONNEL SERVICES 202,930 196,998 216,810 83,600 227,520 227,520
420 SUPPLIES & SERVICES 106,821 118,062 139,960 33,028 190,900 190,900
461 DEBT SERV INT & FISCAL AGENT 0 0 0 375 0 0
480 EXPENSE CHARGED TO OTHER ACT -8,000 -8,000 -8,000 0 -8,000 -8,000
TOTAL FINANCE DIVISION 301,751 307,060 348,770 117,003 410,420 410,420
DIVISION 16 - LEGAL COUNSEL
420 SUPPLIES & SERVICES 246,612 244,918 269,000 157,177 299,500 299,500
TOTAL LEGAL COUNSEL DIVISION 246,612 244,918 269,000 157,177 299,500 299,500
DIVISION 17 - COMMUNITY DEVELOPMENT
410 PERSONNEL SERVICES 235,594 278,111 328,308 118,996 279,450 279,450
420 SUPPLIES & SERVICES 178,168 242,269 365,160 56,118 301,330 301,330
450 CAPITAL EXPENDITURES 6,844 6,237 50,000 0 0 0
480 EXPENSE CHARGED TO OTHER ACT -5,000 -6,000 -6,000 0 -6,000 -6,000
TOTAL COMMUNITY DEVELOPMENT DIVISION 415,605 520,617 737,468 175,113 574,780 574,780
DIVISION 18 - GENERAL GOVERNMENT BUILDINGS
410 PERSONNEL SERVICES 23,695 22,854 31,360 9,994 32,290 32,290
420 SUPPLIES & SERVICES 126,038 85,970 200,870 58,197 194,800 194,800
450 CAPITAL EXPENDITURES 0 2,934 0 0 0 0
TOTAL GENERAL GOVERNMENT BUILDINGS DIVISION 149,733 111,758 232,230 68,191 227,090 227,090
DIVISION 31 - POLICE
410 PERSONNEL SERVICES 1,469,212 1,414,158 1,581,280 572,922 1,830,350 1,830,350
420 SUPPLIES & SERVICES 239,939 259,384 279,839 101,989 307,020 307,020
450 CAPITAL EXPENDITURES 1,728 15,968 69,000 36,925 41,400 41,400
470 TRANSFERS OUT 0 0 0 1,211 0 0
S
, 1
General Fund
Budget Summary by Division
1996 1997 1998 Y-T-D DEPARTMENT PROPOSED
Division ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
TOTAL POLICE DIVISION 1,710,879 1,689,510 1,930,119 713,047 2,178,770 2,178,770
DIVISION 32 - FIRE
410 PERSONNEL SERVICES 137,094 129,758 142,430 30,913 204,910 204,910
420 SUPPLIES & SERVICES 293,249 322,233 447,990 167,916 461,010 461,010
450 CAPITAL EXPENDITURES 3,608 1,585 28,000 0 25,000 25,000
TOTAL FIRE DIVISION 433,951 453,576 618,420 198,828 690,920 690,920
DIVISION 33 - INSPECTION-BLDG-PLMBG-HTG
410 PERSONNEL SERVICES 191,718 178,373 261,602 85,128 344,730 344,730
420 SUPPLIES & SERVICES 58,101 75,092 79,360 27,866 80,240 80,240
TOTAL INSPECTION-BLDG-PLMBG-HTG DIVISION 249,818 253,465 340,962 112,994 424,970 424,970
DIVISION 41 - ENGINEERING
410 PERSONNEL SERVICES 344,484 372,460 447,070 156,608 472,550 472,550
420 SUPPLIES & SERVICES 43,123 42,256 68,550 20,578 73,000 73,000
450 CAPITAL EXPENDITURES 3,104 681 0 0 6,000 6,000
480 EXPENSE CHARGED TO OTHER ACT -8,000 -7,000 -8,000 0 -8,000 -8,000
TOTAL ENGINEERING DIVISION 382,711 408,397 507,620 177,186 543,550 543,550
DIVISION 42 - STREET MAINTENANCE
410 PERSONNEL SERVICES 285,406 276,756 296,780 126,277 346,500 346,500
420 SUPPLIES & SERVICES 427,394 747,975 530,950 132,173 552,850 552,850
450 CAPITAL EXPENDITURES 2,309 2,637 0 0 6,000 6,000
TOTAL STREET MAINTENANCE DIVISION 715,109 1,027,368 827,730 258,451 905,350 905,350
DIVISION 44 - SHOP
410 PERSONNEL SERVICES 88,918 91,107 106,570 39,455 112,940 112,940
420 SUPPLIES & SERVICES 35,324 19,682 35,260 12,518 35,350 35,350
450 CAPITAL EXPENDITURES 0 2,867 3,500 0 3,500 3,500
TOTAL SHOP DIVISION 124,242 113,656 145,330 51,973 151,790 151,790
DIVISION 46 - PARK MAINTENANCE
410 PERSONNEL SERVICES 186,995 235,506 242,530 94,352 275,580 275,580
420 SUPPLIES & SERVICES 128,555 155,052 210,060 57,145 241,950 241,950
450 CAPITAL EXPENDITURES 0 0 39,500 2,202 0 0
TOTAL PARK MAINTENANCE DIVISION 315,551 390,557 492,090 153,699 517,530 517,530
DIVISION 91 - UNALLOCATED
000 N/A 0 0 0 33 0 0
410 PERSONNEL SERVICES 0 0 0 2,328 0 0
420 SUPPLIES & SERVICES 90,722 413,065 252,580 51,758 222,580 222,580
470 TRANSFERS OUT 2,321,602 1,791,309 336,970 0 347,110 347,110
TOTAL UNALLOCATED DIVISION 2,412,324 2,204,374 589,550 54,119 569,690 569,690
TOTAL GENERAL FUND 7,847,174 8,146,685 7,533,789 2,409,953 8,044,180 8,044,180
c
9
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: MAYOR & COUNCIL
MISSION STATEMENT:
Through its legislative authority, the mission of the Mayor and City
Council is to set policy, establish service levels, and set a rate of
taxation for Shakopee property owners.
ACTIVITY:
Includes ceremonial functions performed by the Mayor, who is elected as
Mayor and Chief Executive Officer of the City. The Mayor is Chairman of
the Council and is a voting member of the Council. The Mayor has no power
of veto.
Council activity includes legislative and policy making functions not
otherwise provided for or prohibited by State and Federal governments,
adopting the City's operating and capital budgets, and affirming the hiring
and firing of City employees. The Council also provides liaison
relationships on numerous boards and commissions. The Mayor and four
Council Members are elected at-large for terms of two and four years,
respectively.
GOALS:
1. Provide for certain cost of service levels commensurate with population
growth.
2. Provide for a delivery of quarterly City newsletter to each household in
Shakopee.
MEASUREMENT OF GOALS:
1. Cost to provide City services as measured on a per capita basis:
Actual Actual Budgeted
1997 1998 1999
Population 16,200 17,107 18,015
General Fund Exp-$/Capita $341 $372 $418
2. Provide for the cost effective production and delivery of the quarterly
City newsletter:
Actual Budgeted
1998 1999
Printing and Delivery Costs* $4,630# $9,300
Copies Delivered/run (average) 10,475 8,900
Cost per Issue Delivered 22.1 26.0
* excludes City staff time
# 2 issues
10
� r
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Mayor's salary @ $6,588 and Council @ $5,500 per year, and the Recording
Secretary @ $3,500.
PERA:
PERA for Mayor and all Council Members @ 5.18%.
FICA:
FICA for all members @ 7.65%.
Professional Service:
Provides for production of 9400 issues of the City Newsletter on a
quarterly basis $10,000; and $6,000 in undesignated projects.
Postage:
Delivery of City Newsletter in Mint Advertiser on a quarterly basis
$2,800, plus $1000 general postage.
Printing/Publishing:
Printing ordinances for code books $3,500, plus printing.
Conference/School/Training:
LMC conference, one national conference for Mayor or Councilmember.
Dues:
AMM dues $4,330, League dues $8,300, SRA $1,300, , misc. $600.
Miscellaneous:
Volunteer/employee appreciation picnic and retirement/appreciation
plaques.
11
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 11 - MAYOR & COUNCIL
4110 WAGES - TEMP 28,017 28,493 30,020 14,197 32,070 32,070
4121 PERA 1,326 1,326 1,560 663 1,670 1,670
4122 FICA 2,143 2,180 2,300 1,086 2,460 2,460
PERSONNEL SERVICES 31,486 31,999 33,880 15,946 36,200 36,200
4210 OPERATING SUPPLIES 766 816 800 297 800 800
4310 PROFESSIONAL SERVICES 3,574 11,680 12,500 1,680 16,000 16,000
4320 POSTAGE 0 0 3,800 0 3,800 3,800
4321 TELEPHONE 280 272 300 105 300 300
4330 TRAVEL/SUBSISTENCE 530 698 400 106 700 700
4350 PRINTING/PUBLISHING 0 4,640 3,500 5,193 5,000 5,000
4360 INSURANCE 836 522 800 0 800 800
4390 CONFERENCE/SCHOOL/TRAINING 180 488 1,500 0 1,500 1,500
4430 DESIGNATED MISCELLANEOUS 1,107 642 800 0 800 800
4433 DUES 13,228 15,767 15,800 5,247 14,530 14,530
SUPPLIES & SERVICES 20,501 35,525 40,200 12,629 44,230 44,230
TOTAL MAYOR & COUNCIL DIVISION 51,987 67,524 74,080 28,575 80,430 80,430
12
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM
111
MGT TOTAL
MAYOR & COUNCIL
4110 WAGES - TEMP 32,070 32,070
4121 PERA
1,670 1,670
2,460
4122 FICA 2,460
Total PERSONNEL SERVICES $36,200 $36,200
4210 OPERATING SUPPLIES 800 800
4310 PROFESSIONAL SERVICES 16,000 16,000
4320 POSTAGE 3,800 3,800
4321 TELEPHONE 300 300
4330 TRAVEL/SUBSISTENCE 700 700
4350 PRINTING/PUBLISHING 5,000 5,000
4360 INSURANCE 800 800
4390 CONFERENCE/SCHOOL/TRAINING 1,500 1,500
4430 DESIGNATED MISCELLANEOUS 800 800
4433 DUES 14,530 14,530
Total SUPPLIES & SERVICES $44,230 $44,230
TOTAL MAYOR & COUNCIL $80,430 $80,430
13
4
2000 BUDGET
2000
Title/Description Step 2000 Pay FICA PERA
Mayor N/A $ 6,588 $ 504 $ 341
Council Member N/A 5,496 420 285
Council Member N/A 5,496 420 285
Council Member N/A 5,496 420 285
Council Member N/A 5,496 420 285
Recording Secretary N/A 3,500 268 181
Total Mayor&Council $ 32,072 $ 2,452 $ 1,662
-, 14
C F
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: ADMINISTRATION
MISSION STATEMENT:
The mission of the City Administrator's office is to provide for the day to
day operation of the City government of Shakopee, in accordance with the
policies and directives of the Mayor and City Council.
ACTIVITY:
The City Administrator's activities include directions and coordination of
all city departments in carrying out the policies established by City
Council, preparation of the annual budget, making recommendations to the
City Council concerning existing and new programs for the city, and
advising the City Council on personnel matters. The City Administrator is
appointed by City Council.
GOALS:
1. Keep departmential expenditures commensurate with increase in number of
households for the City.
2. Provide for compilation of bi-weekly City Council budget packet in a
cost effective manner.
MEASUREMENT OF GOALS:
1. Departmental expenditures based on a per household cost.
Budgeted
1997 1998 1999
Department Expenditures $176,700 $176,306 $219,200
City Households 5,755 6,110 6,434
Cost Per Households $ 30.70 $ 28.85 $ 34.07
2. Average cost to prepare bi-weekly City Council packet (20 copies, not
including research time) .
Estimated Budgeted
1998 1999
Labor Cost $ 178.80 $ 184.33
Average Printing Cost $ 72.75 S 75.00
Average Cost to Produce
Meeting Agenda Packet $ 251.55 $ 259.33
OBJECT DESCRIPTION: Description of lines items:
Salaries:
City Administrator, Administrative Aide, Secretary, and Payroll/Benefits
Coordinator (40%) .
Professional Service:
LMC Labor Relations $3,500, Negotiations $2,000, miscellaneous personnel
studies $5,000, Sentence to Serve $2,500.
l5
Conference/School/Training:
State Managers Conference $500, State Managers Conference for Assistants
$500, National ICMA $1,500, other training $300. General department head
training $5,000.
Rentals:
1988 Pontiac Grand Am $1,350
Dues:
ICMA $800, MN Managers Association $75, Chamber of Commerce $80, Rotary
$110, MAUMA $100, miscellaneous $400.
Subscriptions/Publication
Miscellaneous $400.
16
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 12 - CITY ADMINISTRATOR
4101 WAGES FT REG 118,722 128,579 149,710 59,237 173,170 173,170
4110 WAGES - TEMP 465 349 650 197 0 0
4121 PERA 2,004 2,516 3,800 1,164 8,790 8,790
4122 FICA 8,605 9,250 11,450 4,759 12,970 12,970
4123 ICMA 3,204 3,804 4,020 1,945 0 0
4131 HEALTH 4,458 4,489 9,600 4,586 14,500 14,500
4132 LIFE/LTD 0 0 0 288 0 0
4151 WORKERS COMPENSATION 466 457 460 648 1,000 1,000
4170 COMPENSATED ABSENCES 4,556 3,692 4,000 0 4,000 4,000
PERSONNEL SERVICES 142,480 153,136 183,690 72,824 214,430 214,430
4210 OPERATING SUPPLIES 1,836 2,916 2,000 397 2,000 2,000
4222 MOTOR FUELS & LUBRICANTS 68 24 200 27 0 0
4240 EQUIPMENT MAINTENANCE 322 275 600 57 0 0
4310 PROFESSIONAL SERVICES 15,918 10,020 15,500 9,040 13,500 13,500
4321 TELEPHONE 1,107 1,036 1,400 713 1,900 1,900
4330 TRAVEL/SUBSISTENCE 2,081 1,081 1,500 492 1,500 1,500
4350 PRINTING/PUBLISHING 3,846 3,516 4,200 1,521 4,200 4,200
4360 INSURANCE 2,337 2,049 2,500 0 2,500 2,500
4390 CONFERENCE/SCHOOL/TRAINING 1,059 480 4,300 805 7,800 7,800
4410 RENTALS 1,356 540 1,350 270 200 200
4430 DESIGNATED MISCELLANEOUS 0 0 0 40 100 100
4433 DUES 3,949 1,104 1,360 403 1,570 1,570
4435 SUBSCRIPTIONS/PUBLICATIONS 340 130 600 119 400 400
SUPPLIES & SERVICES 34,219 23,170 35,510 13,883 35,670 35,670
TOTAL CITY ADMINISTRATOR DIVISION 176,700 176,306 219,200 86,707 250,100 250,100
17
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM
120 121 123 125
BENEFITS MGT PERSONNEL CABLE TOTAL
CITY ADMINISTRATOR
4101 WAGES FT REG 23,600 132,570 15,000 2,000 173,170
4121 PERA 1,040 6,870 780 100 8,790
4122 FICA 1,530 10,140 1,150 150 12,970
4131 HEALTH 14,500 0 0 0 14,500
4151 WORKERS COMPENSATION 1,000 0 0 0 1,000
4170 COMPENSATED ABSENCES 4,000 0 0 0 4,000
Total PERSONNEL SERVICES $45,670 $149,580 $16,930 $2,250 $214,430
4210 OPERATING SUPPLIES 0 1,400 500 100 2,000
4310 PROFESSIONAL SERVICES 0 2,500 10,500 500 13,500
4321 TELEPHONE 0 1,900 0 0 1,900
4330 TRAVEL/SUBSISTENCE 0 1,400 100 0 1,500
4350 PRINTING/PUBLISHING 0 4,100 0 100 4,200
4360 INSURANCE 0 2,500 0 0 2,500
4390 CONFERENCE/SCHOOL/TRAINING 0 7,700 100 0 7,800
4410 RENTALS 0 200 0 0 200
4430 DESIGNATED MISCELLANEOUS 0 100 0 0 100
4433 DUES 0 1,430 140 0 1,570
4435 SUBSCRIPTIONS/PUBLICATIONS 0 400 0 0 400
Total SUPPLIES & SERVICES SO $23,630 $11,340 $700 $35,670
TOTAL CITY ADMINISTRATOR 545,670 $173,210 $28,270 $2,950 $250,100
18
i
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3% COL Inc FICA PERA
City Administrator N/A $ 77,340 $ 5,916 $ -
Administrative Aide 1 34,700 2,655 1,797
Executive Secretary 8 39,491 3,021 2,046
Car Allowance 3,600
Charge in Personnel N/A 18,040 1,380 934
Total Administration $ 173,171 $ 12,972 $ 4,777
19
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: CITY CLERK
MISSION STATEMENT:
Provide Information and services to the public and staff in a timely,
professional and efficient manner.
ACTIVITY:
The City Clerk's office is responsible for administering elections,
issuance of licenses, preparation of Council minutes, and assistance in the
preparation of agendas, maintenance of official records, publication of
legal notices, preparation and monitoring of developer's agreements and
securities there of, and providing customer service to telephone callers an
walk in traffic.
GOALS:
1. Provide a positive experience for eligible voters during state and city
elections in an efficient and cost effective manner.
2. Work with applicants in obtaining and renewing licenses in a positive
and efficient manner.
MEASUREMENT OF GOALS:
1. Cost Per Capita of departments expenditures:
Budgeted
1998 1999
Total City Clerk Expenditures $177,600 $201,220
City Population 17,107 18,015
Cost per Capita $ 10.38 11.17
OBJECT DESCRIPTION: Description of lines items:
Salaries:
City Clerk, Secretary, Customer Service Representative, and one half of a
Office Service Worker position shared with the Planning Department.
Salaries - Temp:
Election Judges $6.50/hr for regular judges and $7.50/hr for chair
judges.
Supplies:
Voting booths for presidential election $4,000.
Postage:
City Hall mailing machine.
Printing and Publication:
Legal printing, copies
20
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 13 - CITY CLERK
4101 WAGES FT REG 105,426 111,367 126,300 51,262 131,470 131,470
4110 WAGES - TEMP 1,437 6,995 4,000 2,429 10,000 10,000
4121 PERA 4,527 5,476 6,550 2,655 6,810 6,810
4122 FICA 7,999 8,210 9,970 4,007 10,820 10,820
4131 HEALTH 8,555 9,055 14,250 6,879 14,500 14,500
4132 LIFE/LTD 0 0 0 317 0 0
4151 WORKERS COMPENSATION 419 378 600 509 1,000 1,000
4170 COMPENSATED ABSENCES 292 6,546 2,000 0 4,000 4,000
PERSONNEL SERVICES 128,656 148,026 163,670 68,058 178,600 178,600
4210 OPERATING SUPPLIES 1,262 2,673 3,200 526 7,000 7,000
4240 EQUIPMENT MAINTENANCE 0 307 250 0 250 250
4310 PROFESSIONAL SERVICES 674 91 1,350 913 300 300
4316 FILING FEES 1,106 638 1,000 164 1,000 1,000
4320 POSTAGE 9,140 10,005 11,000 5,675 12,000 12,000
4321 TELEPHONE 850 833 900 318 1,200 1,200
4330 TRAVEL/SUBSISTENCE 58 0 150 29 150 150
4350 PRINTING/PUBLISHING 18,455 13,037 18,600 8,403 18,000 18,000
4360 INSURANCE 1,759 1,822 1,810 363 1,880 1,880
4390 CONFERENCE/SCHOOL/TRAINING 416 80 1,500 439 1,060 1,060
4410 RENTALS 567 337 650 30 650 650
4433 DUES 40 120 140 205 200 200
4435 SUBSCRIPTIONS/PUBLICATIONS 220 0 0 0 0 0
SUPPLIES & SERVICES 34,546 29,943 40,550 17,065 43,690 43,690
4550 EQUIPMENT
0 2,631 0 0 0 0
CAPITAL EXPENDITURES
0 2,631 0 0 0 0
4800 EXPENSE CHARGED BACK -3,000 -3,000 -3,000 0 -3,000 -3,000
EXPENSE CHARGED TO OTHER ACT -3,000 -3,000 -3,000 0 -3,000 -3,000
TOTAL CITY CLERK DIVISION 160,202 177,600 201,220 85,123 219,290 219,290
h 21.
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM
130 131 132
BENEFITS MGT ELECTIONS TOTAL
CITY CLERK
4101 WAGES FT REG 18,000 109,970 3,500 131,470
4110 WAGES - TEMP 0 0 10,000 10,000
4121 PERA 930 5,700 180 6,810
4122 FICA 1,380 8,410 1,030 10,820
4131 HEALTH 14,500 0 0 14,500
4151 WORKERS COMPENSATION 1,000 0 0 1,000
4170 COMPENSATED ABSENCES 4,000 0 0 4,000
Total PERSONNEL SERVICES $39,810 $124,080 $14,710 $178,600
4210 OPERATING SUPPLIES 0 3,000 4,000 7,000
4240 EQUIPMENT MAINTENANCE 0 250 0 250
4310 PROFESSIONAL SERVICES 0 300 0 300
4316 FILING FEES 0 1,000 0 1,000
4320 POSTAGE 0 12,000 0 12,000
4321 TELEPHONE 0 1,200 0 1,200
4330 TRAVEL/SUBSISTENCE 0 150 0 150
4350 PRINTING/PUBLISHING 0 18,000 0 18,000
4360 INSURANCE 0 1,880 0 1,880
4390 CONFERENCE/SCHOOL/TRAINING 0 1,000 60 1,060
4410 RENTALS 0 650 0 650
4433 DUES 0 200 0 200
Total SUPPLIES & SERVICES SO $39,630 $4,060 $43,690
4800 EXPENSE CHARGED BACK 0 -3,000 0 -3,000
Total EXPENSE CHARGED TO OTHER ACT $0 $-3,000 $0 $-3,000
TOTAL CITY CLERK $39,810 $160,710 $18,770 $219,290
22
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3% COL Inc FICA PERA
City Clerk 8 $ 51,387 $ 3,931 $ 2,662
Secretary 8 36,469 2,790 1,889
Customer Service 8 30,369 2,323 1,573
Office Srvc Worker-Charge In 13,243 1,013 686
Total City Clerk $ 131,468 $ 10,057 $ 6,810
23
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: FINANCE
MISSION STATEMENT:
Provide current financial and statistical data to internal departments and
the City Council in a timely and accurate manner. Manage the City's
financial assets efffectively and efficiently.
ACTIVITY:
The major activities of the Finance Department encompass payroll, accounts
payable, cash management, accounts receivable, financial reports,
assessments, annual financial report, budget, insurance and many other of
lessor importance.
GOALS:
1. Provide payroll services in a timely and efficient manner.
2. Complete the preparation of the City's budget cost effectively.
3. Provide overall financial services in a cost effective manner.
MEASUREMENT OF GOALS:
1. Average cost of payroll processing per payroll check processed:
1998
Payroll Process Cost $ 26,518
Checks/Direct Deposits 3,222
Avg Cost per Check $ 8.23
2. Average cost to prepare City budget per General Fund line item:
1997 1998
Budget preparation Cost $ 13,403 $14,318
Total Gen Fund line items 519 578
Avg cost per line item $ 25.82 $ 24.77
3. Cost per capita of finance dept expenditures:
Budgeted
1998 1999
Total Finance Expenditures $ 307,060 $ 348,770
City Population 17,107 18,015
Cost Per Capita $ 17.95 $ 19.36
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Finance Director, Accountant, Payroll/Benefits Coordinator (60%) , Acc't.
Clerk
24
Professional Services:
Auditing services ($18,600) , County TNT notices ($600), Investment safe
keeping fees - ($4,500) and Cash Manager Fees ($30,600) both offset by
revenue, misc. services as needed ($1,000) and assessing contract with
the county ($59,500), county special assessment fees ($3,000) , LOGIS
conversion costs due to new software ($8,000) .
Rentals:
LOGIS
25
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 15 - FINANCE
4101 WAGES FT REG 169,797 162,069 164,340 79,527 172,860 172,860
4102 OVERTIME-FT 0 671 1,000 111 3,500 3,500
4110 WAGES - TEMP 0 0 5,000 0 5,000 5,000
4121 PERA 7,313 8,061 8,560 4,125 9,140 9,140
4122 FICA 12,879 12,046 13,030 6,013 13,890 13,890
4131 HEALTH 10,886 13,019 19,280 9,172 19,330 19,330
4132 LIFE/LTD 0 0 0 491 0 0
4151 WORKERS COMPENSATION 585 631 600 555 800 800
4170 COMPENSATED ABSENCES 1,471 501 5,000 0 3,000 3,000
PERSONNEL SERVICES 202,930 196,998 216,810 99,993 227,520 227,520
4210 OPERATING SUPPLIES 6,307 1,785 5,050 545 4,800 4,800
4222 MOTOR FUELS & LUBRICANTS 50 30 50 0 30 30
4240 EQUIPMENT MAINTENANCE 940 93 1,300 0 1,000 1,000
4310 PROFESSIONAL SERVICES 59,533 70,944 85,400 67,782 125,200 125,200
4316 FILING FEES 0 0 0 0 600 600
4321 TELEPHONE 2,430 2,402 2,800 1,078 2,800 2,800
4330 TRAVEL/SUBSISTENCE 521 645 1,000 866 1,550 1,550
4350 PRINTING/PUBLISHING 781 1,934 1,500 890 1,900 1,900
4360 INSURANCE 3,807 3,804 4,000 363 4,000 4,000
4390 CONFERENCE/SCHOOL/TRAINING 745 764 1,000 170 1,070 1,070
4410 RENTALS 31,589 35,330 37,460 18,554 47,500 47,500
4430 DESIGNATED MISCELLANEOUS 0 21 0 21 0 0
4431 CASH SHORT/OVER -7 97 0 -2 0 0
4433 DUES 125 215 400 190 450 450
SUPPLIES & SERVICES 106,821 118,062 139,960 90,455 190,900 190,900
4620 FISCAL AGENT FEES 0 0 0 375 0 0
DEBT SERV INT & FISCAL AGENT 0 0 0 375 0 0
4800 EXPENSE CHARGED BACK -8,000 -8,000 -8,000 0 -8,000 -8,000
EXPENSE CHARGED TO OTHER ACT -8,000 -8,000 -8,000 0 -8,000 -8,000
TOTAL FINANCE DIVISION 301,751 307,060 348,770 190,824 410,420 410,420
2
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
150 151 152 153 155 156
BENEFITS MGT ACCOUNTING PAYROLL BUDGET ASSESSMENT TOTAL
FINANCE
4101 WAGES FT REG 31,000 30,000 77,860 18,000 12,000 4,000 172,860
4102 OVERTIME-FT 0 0 3,000 500 0 0 3,500
4110 WAGES - TEMP 0 0 5,000 0 0 0 5,000
4121 PERA 1,610 1,550 4,190 960 620 210 9,140
4122 FICA 2,370 2,300 6,570 1,420 920 310 13,890
4131 HEALTH 19,330 0 0 0 0 0 19,330
4151 WORKERS COMPENSATION 800 0 0 0 0 0 800
4170 COMPENSATED ABSENCES 3,000 0 0 0 0 0 3,000
Total PERSONNEL SERVICES $58,110 $33,850 $96,620 $20,880 $13,540 $4,520 $227,520
4210 OPERATING SUPPLIES 0 4,000 200 300 100 200 4,800
4222 MOTOR FUELS & LUBRICANTS 0 30 0 0 0 0 30
4240 EQUIPMENT MAINTENANCE 0 1,000 0 0 0 0 1,000
4310 PROFESSIONAL SERVICES 0 95,600 26,600 0 0 3,000 125,200
4316 FILING FEES 0 0 0 0 600 0 600
4321 TELEPHONE 0 2,800 0 0 0 0 2,800
4330 TRAVEL/SUBSISTENCE 0 1,500 0 50 0 0 1,550
4350 PRINTING/PUBLISHING 0 1,200 0 0 700 0 1,900
4360 INSURANCE 0 4,000 0 0 0 0 4,000
4390 CONFERENCE/SCHOOL/TRAINING 0 1,000 0 70 0 0 1,070
4410 RENTALS 0 0 31,000 12,100 0 4,400 47,500
4433 DUES 0 450 0 0 0 0 450
Total SUPPLIES & SERVICES $0 $111,580 $57,800 $12,520 $1,400 $7,600 $190,900
4800 EXPENSE CHARGED BACK 0 -8,000 0 0 0 0 -8,000
Total EXPENSE CHARGED TO OTHER ACT $0 $-8,000 $0 $0 $0 $0 $-8,000
TOTAL FINANCE $58,110 $137,430 $154,420 $33,400 $14,940 $12,120 $410,420
27
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3% COL Inc FICA PERA -
Finance Director 8 $ 69,707 $ 5,333 $ 3,611
Accountant III 4 44,413 3,398 2,301
Payroll/Benefits Coord. 8 45,100 3,450 2,336
Accounting Clerk 8 34,683 2,653 1,797
Charge out Personnel N/A (18,040) (1,380) (934)
Charge out Storm N/A (1,000) (77) (52)
Charge out Sewer N/A (2,000) (153) (104)
Total Finance $ 172,863 $ 13,224 $ 8,955
28
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: LEGAL
MISSION STATEMENT:
To provide for competent and cost effective civil legal advice, legal
action in which the City is a plaintiff or defendant, and prosecution of
non-felony criminal matters.
ACTIVITY:
The City currently contracts for civil legal services. Scott Joint
Prosecution, a joint powers entity, provides prosecution of all non-felony
criminal matters occurring in Shakopee. Civil legal services include:
contracts, ordinance preparation, and review of departmental actions and
policies.
GOALS:
1. To provide cost effective criminal prosecution of non-felony violators
in Shakopee.
MEASUREMENT OF GOALS: Budgeted
1997 1998 1999
SJPA Cases Opened 832 804 900
Costs Paid $122,733 $134,350 $140,000
Costs Per Case Opened $148 $167 $156
OBJECT DESCRIPTION: Description of lines items:
Professional Services:
This includes $165,000 for Scott Joint Prosecution, $80,000 for general
civil work, and $50,000 for special outside consulting legal counsel.
0 9
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 16 - LEGAL COUNSEL
4210 OPERATING SUPPLIES 922 0 0 2 0 0
4310 PROFESSIONAL SERVICES 238,988 241,313 265,000 185,846 295,000 295,000
4321 TELEPHONE 0 11 0 0 0 0
4330 TRAVEL/SUBSISTENCE 0 9 0 15 0 0
4350 PRINTING/PUBLISHING 1,028 236 500 29 500 500
4360 INSURANCE 4,532 2,027 2,500 0 2,500 2,500
4435 SUBSCRIPTIONS/PUBLICATIONS 1,143 1,322 1,000 706 1,500 1,500
SUPPLIES & SERVICES 246,612 244,918 269,000 186,597 299,500 299,500
TOTAL LEGAL COUNSEL DIVISION 246,612 244,918 269,000 186,597 299,500 299,500
30
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM
161 163
CIVIL PROSECUTIONS TOTAL
r
LEGAL COUNSEL
4310 PROFESSIONAL SERVICES
4350 PRINTING/PUBLISHING
4360 INSURANCE
4435 SUBSCRIPTIONS/PUBLICATIONS
130,000 165,000 295,000
500 0 500
2,500 0 2,500
1,500 0 1,500
Total SUPPLIES & SERVICES $134,500 $165,000 $299,500
TOTAL LEGAL COUNSEL $134,500 $165,000 $299,500
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: COMMUNITY DEVELOPMENT
MISSION STATEMENT:
The mission of the Community Development Department is to provide effective
and inclusive management of the City's physical development; effective
inspection services to preserve the health, safety, and welfare of the
City's residents; quality transit services; and effective MIS services for
the administrative of the City.
ACTIVITY:
PLANNING:
The Community Development planning staff conducts both current and long-
range planning, and transit services (dial a ride, express, and van pool) .
MIS:
MIS funds all of the operations/maintenance/replacement of the City's
computer systems in City Hall, the Police department, Public Works
building, and Fire stations(Recreation Department computers are now funded
in the Recreation budget) . MIS funds system resources, operating systems,
equipment replacement, word processing, spreadsheet, database, and other
"general use" applications. The MIS budget includes funding for the MIS
Coordinator shared by the cities of Shakopee, Savage, and Prior Lake.
GOALS:
1. Provide timely review of land use applications at stable or reduced cost
to applicants.
2. Complete adoption of Revised Comprehensive Plan.
3. Work with contractors to reduce per passenger subsidy levels for transit
services.
Community Development Performance Measures:
1996 1997 1998* 1999
Thru 7-26-99
Conditional Use Permits 23 35 25 35
Variances 5 8 3 3
Preliminary Plats 8 11 6 5
Final Plats 17 10 14 21
Preliminary/Final Plat 2 2 3 1
RLS 0 0 1 0
PUD's 6 4 4 2
Rezoning 3 11 3 2
Text Amendments 10 21 7 11
Vacations 5 9 8 10
Comprehensive Plan Amendments 1 2 0 0
EAW's 0 3 3 1
TOTAL LAND USE APPLICATIONS 80 116 127 91
*Individual category totals are only to August 5, 1998
32
Cost Ratio
Program 174 : Number of Applications
$1,540:1 $1,039:1 $1,127:1 $1,264:1
OBJECT DESCRIPTION: Description of line items:
Salaries:
Community Development Director, 1 Senior Planner, 2 Associate Planners,
Planning Technician (no funding proposed for 2000), and Secretary.
Salaries - Temp:
Up to $1,200/year for seven commission members, totaling $8,400. Total
temporary salaries of $12,000.
Supplies:
GIS hardware and software ($23,030) .
Professional Services:
Current and long range planning projects totaling $25,000, MIS totaling
$41,000 (includes MIS Coordinator funding), and $10,000 for Y2K follow-
up. Proceeds from the lodging tax are used to support the Convention and
Visitor's Bureau ($123,500) . Use of the funds are not under the control
of the Community Development Department.
Printing/Publishing:
Comprehensive Plan publication, brochures, Zoning Ordinances, zoning
maps, etc.
Conference/School/Training:
On-going professional training, GIS, MIS and new staff.
Dues:
Southwest Coalition $2,200, Minnesota APA $300, Minnesota Bar Association
$300.
Rentals:
LOGIS Rentals
33
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 17 - COMMUNITY DEVELOPMENT
4101 WAGES FT REG 174,924 218,025 242,118 109,364 207,820 207,820
4102 OVERTIME-FT 704 903 1,250 958 1,700 1,700
4110 WAGES - TEMP 17,312 9,709 18,400 2,600 12,000 12,000
4111 OVERTIME-TEMP 0 62 0 0 0 0
4121 PERA 7,669 11,012 12,606 5,549 10,840 10,840
4122 FICA 14,609 16,860 20,034 8,630 16,930 16,930
4131 HEALTH 11,446 15,689 28,900 13,376 24,160 24,160
4132 LIFE/LTD 0 0 0 666 0 0
4142 UNEMPLOYMENT 1,658 0 0 0 0 0
4151 WORKERS COMPENSATION 1,873 1,505 2,000 1,102 2,000 2,000
4170 COMPENSATED ABSENCES 5,399 4,346 3,000 0 4,000 4,000
PERSONNEL SERVICES 235,594 278,111 328,308 142,245 279,450 279,450
4210 OPERATING SUPPLIES 16,968 23,114 75,000 2,216 23,030 23,030
4222 MOTOR FUELS & LUBRICANTS 0 30 0 0 0 0
4240 EQUIPMENT MAINTENANCE 8,520 1,075 6,600 784 6,570 6,570
4310 PROFESSIONAL SERVICES 142,602 185,336 247,660 56,924 198,180 198,180
4320 POSTAGE 0 0 1,400 0 1,400 1,400
4321 TELEPHONE 1,407 5,619 4,000 2,122 2,700 2,700
4330 TRAVEL/SUBSISTENCE 208 779 2,000 220 2,000 2,000
4350 PRINTING/PUBLISHING 1,737 2,384 2,000 3,683 1,000 1,000
4360 INSURANCE 4,489 4,295 4,200 0 4,400 4,400
4390 CONFERENCE/SCHOOL/TRAINING 1,715 5,716 5,500 1,449 6,000 6,000
4410 RENTALS 0 13,354 3,000 13,809 52,150 52,150
4430 DESIGNATED MISCELLANEOUS 0 0 10,000 0 0 0
4433 DUES 340 356 3,000 114 3,000 3,000
4435 SUBSCRIPTIONS/PUBLICATIONS 181 210 800 261 900 900
SUPPLIES & SERVICES 178,168 242,269 365,160 81,581 301,330 301,330
4550 EQUIPMENT 6,844 6,237 50,000 0 0 0
CAPITAL EXPENDITURES 6,844 6,237 50,000 0 0 0
4800 EXPENSE CHARGED BACK -5,000 -6,000 -6,000 0 -6,000 -6,000
EXPENSE CHARGED TO OTHER ACT -5,000 -6,000 -6,000 0 -6,000 -6,000
TOTAL COMMUNITY DEVELOPMENT DIVISION 415,605 520,617 737,468 223,826 574,780 574,780
34
1
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
170 171 172 174 175 176 178
BENEFITS MGT MIS CURRENT LONG/RNG CDC Y2K TOTAL
s- = = = ___==___ =
COMMUNITY DEVELOPMENT
4101 WAGES FT REG 28,000 32,000 2,000 130,820 13,000 0 2,000 207,820
4102 OVERTIME-FT 0 200 0 1,500 0 0 0 1,700
4110 WAGES - TEMP 0 6,000 0 6,000 0 0 0 12,000
4121 PERA 1,450 1,670 100 6,850 670 0 100 10,840
4122 FICA 2,140 2,920 150 10,580 990 0 150 16,930
4131 HEALTH 24,160 0 0 0 0 0 0 24,160
4151 WORKERS COMPENSATION 2,000 0 0 0 0 0 0 2,000
4170 COMPENSATED ABSENCES 4,000 0 0 0 0 0 0 4,000
Total PERSONNEL SERVICES $61,750 $42,790 $2,250 $155,750 $14,660 SO $2,250 $279,450
4210 OPERATING SUPPLIES 0 3,030 20,000 0 0 0 0 23,030
4240 EQUIPMENT MAINTENANCE 0 2,570 4,000 0 0 0 0 6,570
4310 PROFESSIONAL SERVICES 0 9,680 30,000 15,000 10,000 123,500 10,000 198,180
4320 POSTAGE 0 1,400 0 0 0 0 0 1,400
4321 TELEPHONE 0 1,200 1,500 0 0 0 0 2,700
4330 TRAVEL/SUBSISTENCE 0 2,000 0 0 0 0 0 2,000
4350 PRINTING/PUBLISHING 0 1,000 0 0 0 0 0 1,000
4360 INSURANCE 0 4,400 0 0 0 0 0 4,400
4390 CONFERENCE/SCHOOL/TRAINING 0 2,500 3,500 0 0 0 0 6,000
4410 RENTALS 0 3,150 49,000 0 0 0 0 52,150
4433 DUES 0 3,000 0 0 0 0 0 3,000
4435 SUBSCRIPTIONS/PUBLICATIONS 0 800 100 0 0 0 0 900
Total SUPPLIES & SERVICES $0 $34,730 $108,100 $15,000 $10,000 $123,500 $10,000 $301,330
4800 EXPENSE CHARGED BACK 0 -6,000 0 0 0 0 0 (6,000)
Total EXPENSE CHARGED TO OTHER ACT SO S-6,000 SO SO SO SO SO $(6,000)
TOTAL COMMUNITY DEVELOPMENT $61,750 $71,520 $110,350 $170,750 $24,660 $123,500 $12,250 $574,780
15
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3%COL Inc FICA PERA
CD Director 6 $ 65,638 $ 5,021 $ 3,400
Planner II 4 45,270 3,463 2,345
Planner I 5 40,268 3,081 2,086
Planner I 2 36,403 2,785 1,886
Secretary 8 36,116 2,763 1,871
Charge out Transit N/A (12,600) (964) (653)
Charge out EDA N/A (3,280) (251) (170)
Total Comm Devip $ 207,815 $ 15,898 $ 10,765
:6
1 (
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: GOVERNMENT BUILDINGS
MISSION STATEMENT:
To provide for public buildings that are clean and well maintained.
ACTIVITY:
Activity includes the operation and maintenance of City Hall, Library,
Senior Citizen Center, and assistance at Community Center.
GOAL:
To maintain all city mechanical equipment to assure peak efficency and
equipment longevity.
MEASUREMENT OF GOALS:
1. Average cost to change each of 90 air filters in public buildings.
Actual Budgeted
1998 1999
Cost to change filter, including
labor and materials $4.54 $4.86
OBJECT DESCRIPTION: Description of lines items:
Salaries:
1 Custodian (20% charged to Recreation) .
Building Maintenance:
Contracted cleaning of Sr. Hi-Rise $3,120, City Mechanical Systems
Contract $3,000 (all but City Hall and Community Center) , Elevator
Maintenance Contract $1,500, Contracted cleaning at City Hall and Library
$15,000, Mechanical Systems - City Hall $10,800; undesignated
miscellaneous mechanical $10,000, Misc. City Hall $2000.
Professional Services:
Pest Control $1,000
Rentals:
Sr. Hi-Rise Congregated Dining Rental $11,490 and Building Rental
Charges $78,080.
37
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 18 - GENERAL GOVERNMENT BUILDINGS
4101 WAGES FT REG 15,615 14,827 21,420 7,448 22,550 22,550
4102 OVERTIME-FT 47 96 200 146 0 0
4121 PERA 702 772 1,120 393 1,170 1,170
4122 FICA 1,169 1,107 1,640 609 1,730 1,730
4131 HEALTH 4,234 4,497 4,630 2,301 4,840 4,840
4132 LIFE/LTD 0 0 0 76 0 0
4151 WORKERS COMPENSATION 986 771 1,850 807 1,000 1,000
4170 COMPENSATED ABSENCES 943 784 500 0 1,000 1,000 '
PERSONNEL SERVICES 23,695 22,854 31,360 11,780 32,290 32,290
4210 OPERATING SUPPLIES 1,697 1,868 3,000 3,600 5,500 5,500
4230 BUILDING MAINT 62,387 27,129 65,700 19,036 48,800 48,800
4240 EQUIPMENT MAINTENANCE 1,371 526 2,500 123 1,000 1,000
4310 PROFESSIONAL SERVICES 6,821 5,527 3,500 1,527 4,720 4,720
4321 TELEPHONE 3,068 3,126 3,000 1,235 3,700 3,700
4330 TRAVEL/SUBSISTENCE 0 0 100 0 100 100
4360 INSURANCE 5,154 3,262 4,000 0 4,500 4,500
4380 UTILITY SERVICE 34,061 33,052 37,000 12,619 36,900 36,900
4410 RENTALS 11,481 11,481 82,070 41,977 89,580 89,580
SUPPLIES & SERVICES 126,038 85,970 200,870 80,117 194,800 194,800
4550 EQUIPMENT 0 2,934 0 0 0 0
CAPITAL EXPENDITURES 0 2,934 0 0 0 0
TOTAL GENERAL GOVERNMENT BUILDINGS DIVISION 149,733 111,758 232,230 91,897 227,090 227,090
38
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
180 181 182 183 184
BENEFITS CITY HALL LIBRARY EC HALL SR CENTER TOTAL
m-
GENERAL GOVERNMENT BUILDINGS
4101 WAGES FT REG 3,500 13,050 4,000 2,000 22,550
4121 PERA 180 680 210 100 1,170
4122 FICA 270 1,000 310 150 1,730
4131 HEALTH 4,840 0 0 0 4,840
0 0 0 1,000
4151 WORKERS COMPENSATION 1,000 0 1,000
4170 COMPENSATED ABSENCES 1,000 0 0
Total PERSONNEL SERVICES $10,790 $14,730 $4,520 $2,250 $32,290
4210 OPERATING SUPPLIES 0 5,000 500 0 5,500
4230 BUILDING MAINT 0 30,300 18,000 500 48,800
1,000 0 0 1,000
4240 EQUIPMENT MAINTENANCE 03,120 4,720
4310 PROFESSIONAL SERVICES 0 1,500 100
4321 TELEPHONE 0 1,700 2,000 0 3,700
4330 TRAVEL/SUBSISTENCE 0 100 0 0 100
4360 INSURANCE 0 4,000 500 0 4,500
4380 UTILITY SERVICE 0 28,000 7,500 1,400 36,900
4410 RENTALS 0 73,160 4,930 11,490 89,580
Total SUPPLIES & SERVICES $0 $144,760 $33,530 $16,510 $194,800
TOTAL GENERAL GOVERNMENT BUILDINGS $10,790 $159,490 $38,050 $18,760 $227,090
39
2000 BUDGET
2000 2000 Pay With
Title/DescriptionStep 3% COL Inc FICA PERA
Building Maint Worker 5 27,042 $ 2,069 $ 1,401
Charge outPark Rec N/A (4,500) (344) (233)
Total Gen Govt Build $ 22,542 $ 1,725 $ 1,168
•
40
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: POLICE
MISSION STATEMENT:
The Shakopee Police Department is dedicated to protecting, serving and
working with the public to promote and maintain a safe, peaceful community.
ACTIVITY:
The primary services of the Police Department are heavily focused in
safety. This includes the prevention of crime and hazards through
education and citizen involvement; the timely response to life threatening,
hazardous, suspicious or in-progress criminal activity; followed by the
investigation of these events to prevent their reoccurrence, seek
prosecution and reassure the community of its safety.
Youth is another major focus of our police function. We will have officers
directly committed to youth, two School Resource Officers and one
DARE/GREAT officer.
Community-oriented policing is the philosophical basis of all department
activities. Officer training, scheduling, and assignments are meant to
reflect the importance of transforming the police role from one of a
reactive law enforcement to that of problem solving, working in partnership
with our community, to meet or exceed their expectations.
GOALS:
1. Maintain an average or above average crime clearance rate.
2. Provide quality community service in an effective and efficient manner.
3. Maintain a reasonable core of officers based on the City's growing
population.
MEASUREMENT OF GOALS:
1. Crime clearance rate compared to metro average:
1997 1998
Crimes Reported 1,910 1,841
Crimes Cleared 783 791
Percent of Crimes Cleared 43%
Metro Avg % of Crimes Cleared 41% 39%
41
2. Cost per call of service:
Budgeted
1998 1999
Police Dept General Fund Expenditures $ 1,689,510 $ 1,930,120
Calls for service 9,979 10,506
Cost Per Call for Service $ 169.31 183.72
3. Officers per 1,000 residents:
Budgeted
1998 1999
Sworn Officers 22 23
Population 17,107 18,015
Officers per 1,000 Residents 1.29 1.28
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Police Chief, Deputy Chief, Three Sergeants, Two Investigators, fifteen
Officers, One officer assigned to the Southwest Metro Drug Task Force,
Three FTE Clerical, One 3/4 time Clerical, and two Communti Service
Officers. We are also requesting from Council two additional officers
to be School Resource Officers, and a 1/2 time clerical position. There
is approximately $192,510 in various grants and other revenues to offset
some of the salary expenses.
Supplies:
Four portable radio's $4,800, and computer equipment $5,000.
Building Maintenance:
Cleaning contract $8,550, normal repairs $3,000, Preventive Maintenance
$1,500.
Rentals:
Access fees to state and Federal computers $1,560, Equipment Rental
$58,370, Mobile Display Terminals $13,700, Copy machine lease $5,272, and
$5,560 in Building Rent.
Professional Services:
PDI and psychological exams $10,000, Animal Control $8,860, and the City
portion of county computer programmer analyst cooperative agreement
$7,500.
Capital Equipment:
Two Civil Defense sirens $35,400, and one SIRT trailer $6,000.
Designated Miscellaneous:
Participation in the Southwest Metro Drug Taskforce $8,400.
4 9
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 31 - POLICE
4101 WAGES FT REG 1,155,269 1,134,170 1,200,480 502,399 1,377,700 1,377,700
4102 OVERTIME-FT 57,245 67,514 62,000 36,111 89,250 89,250
4110 WAGES - TEMP 3,447 5,487 0 0 0 0
4111 OVERTIME-TEMP 13 75 0 0 0 0
4121 PERA 123,686 116,454 120,040 57,232 146,710 146,710
4122 FICA 18,945 19,850 29,650 9,983 30,380 30,380
4131 HEALTH 83,992 77,220 124,110 55,604 141,310 141,310
4132 LIFE/LTD 0 0 0 2,840 0 0
4151 WORKERS COMPENSATION 31,277 23,494 30,000 22,923 40,000 40,000
4170 COMPENSATED ABSENCES -12,341 -30,381 15,000 0 5,000 5,000
4171 RETIREMENT BENEFIT 7,679 275 0 0 0 0
PERSONNEL SERVICES 1,469,212 1,414,158 1,581,280 687,093 1,830,350 1,830,350
4210 OPERATING SUPPLIES 39,030 35,740 48,800 25,013 46,100 46,100
4222 MOTOR FUELS & LUBRICANTS 17,257 11,082 14,800 7,127 16,400 16,400
4230 BUILDING MAINT 12,012 12,950 13,050 5,078 12,550 12,550
4240 EQUIPMENT MAINTENANCE 23,776 20,890 20,900 10,361 20,500 20,500
4310 PROFESSIONAL SERVICES 14,762 43,611 25,889 14,383 26,360 26,360
4320 POSTAGE 1,242 1,400 1,500 714 1,600 1,600
4321 TELEPHONE 11,566 12,229 16,000 5,727 13,500 13,500
4330 TRAVEL/SUBSISTENCE 1,645 2,211 4,000 3,706 8,000 8,000
4350 PRINTING/PUBLISHING 4,682 2,468 2,750 875 2,000 2,000
4360 INSURANCE 25,424 22,308 26,250 0 26,300 26,300
4380 UTILITY SERVICE 13,507 12,820 13,300 5,581 13,100 13,100
4390 CONFERENCE/SCHOOL/TRAINING 10,314 8,432 15,000 5,607 21,950 21,950
4410 RENTALS 55,410 64,081 67,650 37,019 87,710 87,710
4430 DESIGNATED MISCELLANEOUS 8,400 8,400 8,400 6,300 8,400 8,400
4433 DUES 321 543 1,000 693 2,000 2,000
4435 SUBSCRIPTIONS/PUBLICATIONS 590 217 550 217 550 550
SUPPLIES & SERVICES 239,939 259,384 279,839 128,400 307,020 307,020
4550 EQUIPMENT 1,728 15,968 69,000 36,925 41,400 41,400
CAPITAL EXPENDITURES 1,728 15,968 69,000 36,925 41,400 41,400
4720 INTERFUND OPERATING TRANSFERS 0 0 0 1,211 0 0
TRANSFERS OUT 0 0 0 1,211 0 0
TOTAL POLICE DIVISION 1,710,879 1,689,510 1,930,119 853,629 2,178,770 2,178,770
43
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRAM
310 311 312 313 314 315 318 319 351,36 PROGRAM 316,317
BENEFTS MGT PATROL INVSTGT DARE COURT CUSTON CD ENF 363 359,360 SCH/SVS TOTAL
POLICE
4101 WAGES FT REG 275000 290000 617000 95000 15000 2000 1500 47200 0 0 35,000 1,377,700
4102 OVERTIME-FT 0 2500 40000 3000 1500 8000 0 0 1250 16,000 17,000 89,250
4121 PERA 20500 26700 74900 11170 1880 1140 80 2450 140 1,820 5,930 146,710
4122 FICA 4100 10200 9530 1420 240 150 120 3620 20 230 750 30,380
4131 HEALTH 141310 0 0 0 0 0 0 0 0 0 0 141,310
4151 WORKERS COMPENSATION 40000 0 0 0 0 0 0 0 0 0 0 40,000
4170 COMPENSATED ABSENCES 5000 0 0 0 0 0 0 0 0 0 0 5,000
Total PERSONNEL SERVICES $485910 $329400 $741430 $110590 $18620 $11290 $1700 $53270 $1410 $18,050 $58,680 $1,830,350
4210 OPERATING SUPPLIES 0 40000 0 0 1000 0 100 0 5000 0 0 46,100
4222 MOTOR FUELS & LUBRICANTS 0 800 14000 1600 0 0 0 0 0 0 0 16,400
4230 BUILDING MAINT 0 4000 0 0 0 0 8550 0 0 0 0 12,550
4240 EQUIPMENT MAINTENANCE 0 12000 7000 0 0 0 0 0 1500 0 0 20,500
4310 PROFESSIONAL SERVICES 0 17500 0 0 0 0 0 0 8860 0 0 26,360
4320 POSTAGE 0 1600 0 0 0 0 0 0 0 0 0 1,600
4321 TELEPHONE 0 13500 0 0 0 0 0 0 0 0 0 13,500
4330 TRAVEL/SUBSISTENCE 0 8000 0 0 0 0 0 0 0 0 0 8,000
4350 PRINTING/PUBLISHING 0 2000 0 0 0 0 0 0 0 0 0 2,000
4360 INSURANCE 0 26050 0 0 0 0 0 0 250 0 0 26,300
4380 UTILITY SERVICE 0 12500 0 0 0 0 0 0 600 0 0 13,100
4390 CONFERENCE/SCHOOL/TRAINING 0 20700 0 0 0 0 0 0 1250 0 0 21,950
4410 RENTALS 0 26250 58710 0 0 0 0 0 2750 0 0 87,710
4430 DESIGNATED MISCELLANEOUS 0 0 0 8400 0 0 0 0 0 0 0 8,400
4433 DUES 0 2000 0 0 0 0 0 0 0 0 0 2,000
4435 SUBSCRIPTIONS/PUBLICATIONS 0 550 0 0 0 0 0 0 0 0 0 550
Total SUPPLIES & SERVICES $0$187450 $79710 $10000 $1000 $0 $8650 SO $20210 SO $0 $307,020
4550 EQUIPMENT 0 6000 0 0 0 0 0 0 35400 0 0 41,400
Total CAPITAL EXPENDITURES $0 $6000 SO SO $0 SO SO $0 $35400 $0 $0 $41,400
TOTAL POLICE $485910 $522850 $821140 $120590 $19620 $11290 $10350 $53270 $57020 $18,050 $58,680 $2,178,770
44
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3% COL Inc FICA PERA
Pol Rec Tech 3/4 Time 3 $ 21,677 $ 1,658 $ 1,123
Police Rec Tech 8 34,683 2,653 1,797
Police Rec Tech 8 34,683 2,653 1,797
Pol Rec Tech 1/2 Time 1 13,874 1,061 719
Secretary 8 36,469 2,790 1,889
Police Chief 8 77,606 1,125 8,847
Deputy Chief 8 64,851 940 7,393
Police Investigator 4 52,504 761 5,985
Police Sergeant 3 50,058 726 5,707
Police Sergeant 8 57,060 6,505
Police Investigator 4 52,328 759 5,965 ,
Police Officer 4 50,519 5,759
Police Officer 4 52,328 759 5,965
Police Sergeant 3 50,058 726 5,707
Police Officer 4 49,552 718 5,649
Police Officer 4 49,525 718 5,646
Police Officer 4 48,292 700 5,505
Police Officer 4 48,292 700 5,505
Police Officer 4 50,040 726 5,705
Police Officer 4 48,292 700 5,505
Police Officer 3 41,281 599 4,706
Police Officer 3 41,281 599 4,706
Police Officer 3 39,602 574 4,515
Police Officer 3 39,602 574 4,515
Police Officer 2 37,997 551 4,332
Police Officer 2 37,513 544 4,276
Police Officer 2 37,513 544 4,276
Police Officer 1 36,007 522 4,105
Police Officer 1 36,007 522 4,105
Police Officer 1 36,007 522 4,105
CSO's 47,200 684 5,381
Premium Pay 5,000 73 570
Total Police $ 1,377,702 $ 27,181 $ 148,265
45
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: FIRE
MISSION STATEMENT:
ACTIVITY:
Activity includes fire prevention, inspection, training, fire fighting
hazardous material response and water and high level rescue. Maintenance
of station and equipment on a 24-hour basis in order to insure the safety
and protection of the City of Shakopee and Jackson and Louisville
Townships.
GOALS:
MEASUREMENT OF GOALS:
OBJECT DESCRIPTION: Description of lines items:
Salaries - Temp
47 Fire Fighters.
Supplies:
Minor increase over 1999 for basic supplies. Increase includes Fire
Fighting foam $2,000, upgrading radios/pagers $4,000, large diameter hose
$10,000, SCBA bottle replacement (expiration) $10,000, Rescue/ventilation
saws $2,000, and firefighter protective clothing $15,000, High Output
Ventilation fans $2,000.
Building Maintenance:
Replace lighting in upper bays and carpeting in locker room $6,000.
Equip. Maintenance:
Repair motor on pumper/ 9522 $3,000, maintenance on SCBA (Air Packs)
$5,000.
Telephone:
Increased by $530 to reflect actual costs.
Insurance:
Increased by $880.
Training:
Rental of live burn training facilities $2,000.
Rentals:
Equipment Rental $206,890 and building rental of $58,670.
Equipment:
Four SCBA packs $20,000, Gas Monitor $3,000, portable computer for
training department $2,000.
4S
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 32 - FIRE
4101 WAGES FT REG 870 443 1,000 0 1,000 1,000
4102 OVERTIME-FT 2,149 2,142 2,200 420 2,000 2,000
4110 WAGES - TEMP 87,864 109,408 131,820 27,802 140,000 140,000
4121 PERA 135 134 190 22 180 180
4122 FICA 1,496 1,774 2,220 430 2,230 2,230
4124 FIRE PENSION 39,854 12,224 0 0 52,000 52,000
4151 WORKERS COMPENSATION 4,725 3,634 5,000 4,282 7,500 7,500
PERSONNEL SERVICES 137,094 129,758 142,430 32,956 204,910 204,910
4210 OPERATING SUPPLIES 36,733 49,381 46,950 30,661 60,000 60,000
4222 MOTOR FUELS & LUBRICANTS 4,201 4,055 5,000 2,414 5,000 5,000
4230 BUILDING MAINT 16,053 12,531 28,000 1,953 16,000 16,000
4240 EQUIPMENT MAINTENANCE 30,852 31,217 25,000 13,031 28,000 28,000
4310 PROFESSIONAL SERVICES 10,010 6,188 6,200 964 8,200 8,200
4320 POSTAGE 64 93 120 77 120 120
4321 TELEPHONE 1,749 4,127 3,270 1,914 4,000 4,000
4330 TRAVEL/SUBSISTENCE 6,510 9,465 10,000 1,870 10,000 10,000
4350 PRINTING/PUBLISHING 1,127 1,067 1,000 421 1,000 1,000
4360 INSURANCE 20,336 24,593 22,000 0 22,880 22,880
4380 UTILITY SERVICE 10,907 21,832 32,000 12,709 28,000 28,000
4390 CONFERENCE/SCHOOL/TRAINING 8,097 10,264 7,700 1,423 10,700 10,700
4410 RENTALS 146,100 146,858 259,190 129,966 265,550 265,550
4433 DUES 485 350 1,040 435 1,040 1,040
4435 SUBSCRIPTIONS/PUBLICATIONS 25 212 520 49 520 520
SUPPLIES & SERVICES 293,249 322,233 447,990 197,888 461,010 461,010
4550 EQUIPMENT 3,608 1,585 28,000 0 25,000 25,000
CAPITAL EXPENDITURES 3,608 1,585 28,000 0 25,000 25,000
TOTAL FIRE DIVISION 433,951 453,576 618,420 230,844 690,920 690,920
47
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM
321 323 324
MGT FIRE CUSTODIAN FIRE STATION NO. 2 TOTAL
FIRE
4101 WAGES FT REG 0 1,000 0 1,000
4102 OVERTIME-FT 2,000 0 0 2,000
4110 WAGES - TEMP 130,000 0 10,000 140,000
4121 PERA 120 60 0 180
4122 FICA 2,000 80 150 2,230
4124 FIRE PENSION 52,000 0 0 52,000
4151 WORKERS COMPENSATION 7,500 0 0 7,500
Total PERSONNEL SERVICES $193,620 $1,140 $10,150 $204,910
4210 OPERATING SUPPLIES 50,000 0 10,000 60,000
4222 MOTOR FUELS & LUBRICANTS 5,000 0 0 5,000
4230 BUILDING MAINT 9,000 0 7,000 16,000
4240 EQUIPMENT MAINTENANCE 28,000 0 0 28,000
4310 PROFESSIONAL SERVICES 8,200 0 0 8,200
4320 POSTAGE 120 0 0 120
4321 TELEPHONE 2,000 0 2,000 4,000
4330 TRAVEL/SUBSISTENCE 10,000 0 0 10,000
4350 PRINTING/PUBLISHING 1,000 0 0 1,000
4360 INSURANCE 16,740 0 6,140 22,880
4380 UTILITY SERVICE 10,000 0 18,000 28,000
4390 CONFERENCE/SCHOOL/TRAINING 9,700 0 1,000 10,700
4410 RENTALS 210,960 0 54,590 265,550
4433 DUES 1,040 0 0 1,040
4435 SUBSCRIPTIONS/PUBLICATIONS 520 0 0 520
Total SUPPLIES & SERVICES $362,280 $0 $98,730 $461,010
4550 EQUIPMENT 25,000 0 0 25,000
Total CAPITAL EXPENDITURES $25,000 SO SO $25,000
TOTAL FIRE $580,900 $1,140 $108,880 $690,920
48
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: INSPECTION BUILDING-PLUMBING-HEATING
MISSION STATEMENT:
The mission of the Inspection Division is to provide timely and
effective inspections to the City's constituents.
GOALS:
1. Maintain a reasonable schedule for review of individual building-
related permits.
2. Provide efficient and cost-effective permit and inspections services.
Performance Measures
Cost/Permit
1997 1998 1999 (through 6/30/1999)
$387:1 $356:1 $325:1
ACTIVITIES:
Reviews plans for new construction and inspects construction for building
code compliance; enforces applicable State and City building and safety
codes.
OBJECT DESCRIPTION: Description of line items:
Salaries:
1 Building Official, 3 Building Inspectors, 1 Fire Marshall, 1 Secretary,
and one-half of an Office Service Worker.
Supplies:
Totaling $5,500.
Equipment Maintenance:
Four vehicles.
Professional Services:
Electrical Inspector $56,000, Consultant $2,000
Dues:
ICBG $1,000 (250 each)
49
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 33 - INSPECTION-BLDG-PLMBG-HTG
4101 WAGES FT REG 160,122 151,796 210,752 76,516 261,650 261,650
4102 OVERTIME-FT 32 2,912 0 4,926 4,700 4,700
4110 WAGES - TEMP 0 0 0 0 5,000 5,000
4121 PERA 6,755 7,573 10,924 4,219 13,800 13,800
4122 FICA 12,225 11,676 16,126 6,363 20,760 20,760
4131 HEALTH 8,173 8,650 19,300 9,172 33,820 33,820
4132 LIFE/LTD 0 0 0 438 0 0
4151 WORKERS COMPENSATION 1,298 998 1,500 1,190 2,000 2,000 '
4170 COMPENSATED ABSENCES 3,112 -5,232 3,000 0 3,000 3,000
PERSONNEL SERVICES 191,718 178,373 261,602 102,824 344,730 344,730
4210 OPERATING SUPPLIES 2,472 3,858 18,000 1,927 5,500 5,500
4222 MOTOR FUELS & LUBRICANTS 1,582 1,203 1,500 759 1,500 1,500
4240 EQUIPMENT MAINTENANCE 1,046 650 2,000 465 2,000 2,000
4310 PROFESSIONAL SERVICES 42,369 56,937 44,000 30,172 59,840 59,840
4321 TELEPHONE 1,279 1,243 1,200 492 1,200 1,200
4330 TRAVEL/SUBSISTENCE 674 1,288 1,500 85 1,500 1,500
4350 PRINTING/PUBLISHING 1,283 2,427 1,500 1,218 2,000 2,000
4360 INSURANCE 3,075 3,118 3,200 0 3,200 3,200
4390 CONFERENCE/SCHOOL/TRAINING 1,597 1,494 2,000 616 2,000 2,000
4410 RENTALS 2,508 2,520 3,710 1,902 500 500
4433 DUES 215 255 750 50 1,000 1,000
4435 SUBSCRIPTIONS/PUBLICATIONS 0 100 0 0 0 0
SUPPLIES & SERVICES 58,101 75,092 79,360 37,685 80,240 80,240
TOTAL INSPECTION-BLDG-PLMBG-HTG DIVISION 249,818 253,465 340,962 140,509 424,970 424,970
50
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
330 331 332 333 334 337
BENEFITS MGT PLAN REV BLDG INSP PLUB/HTG FIRE INSP TOTAL
=xa_ = s.. a s s . =
INSPECTION-BLDG-PLMBG-HTG
4101 WAGES FT REG 26,430 106,670 40,000 31,400 22,120 35,030 261,650
4102 OVERTIME-FT 0 1,500 2,500 200 0 500 4,700
4110 WAGES - TEMP 0 5,000 0 0 0 0 5,000
4121 PERA 1,370 5,600 2,200 1,640 1,150 1,840 13,800
4122 FICA 2,020 8,660 3,250 2,420 1,690 2,720 20,760
4131 HEALTH 33,820 0 0 0 0 0 33,820
4151 WORKERS COMPENSATION 2,000 0 0 0 0 0 2,000
4170 COMPENSATED ABSENCES 3,000 0 0 0 0 0 3,000
Total PERSONNEL SERVICES $68,640 $127,430 $47,950 $35,660 $24,960 $40,090 $344,730
4210 OPERATING SUPPLIES 0 5,500 0 0 0 0 5,500
4222 MOTOR FUELS & LUBRICANTS 0 1,500 0 0 0 0 1,500
4240 EQUIPMENT MAINTENANCE 0 2,000 0 0 0 0 2,000
4310 PROFESSIONAL SERVICES 0 59,840 0 0 0 0 59,840
4321 TELEPHONE 0 1,200 0 0 0 0 1,200
4330 TRAVEL/SUBSISTENCE 0 1,500 0 0 0 0 1,500
4350 PRINTING/PUBLISHING 0 2,000 0 0 0 0 2,000
4360 INSURANCE 0 3,200 0 0 0 0 3,200
4390 CONFERENCE/SCHOOL/TRAINING 0 2,000 0 0 0 0 2,000
4410 RENTALS 0 500 0 0 0 0 500
4433 DUES 0 1,000 0 0 0 0 1,000
Total SUPPLIES & SERVICES $0 $80,240 $0 $0 $0 $0 $80,240
TOTAL INSPECTION-BLDG-PLMBG-HTG $68,640 $207,670 $47,950 $35,660 $24,960 $40,090 $424,970
5' 1
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3% COL Inc FICA PERA
Building Official 8 $ 51,387 $ 3,931 $ 2,662
Inspector 8 47,669 3,647 2,469
Inspector 4 42,156 3,225 2,184
Inspector 2 39,055 2,988 2,023
Fire Marshall 1 36,081 2,760 1,869
Secretary 4 32,054 2,452 1,660
Office Service Worker 2 26,486 2,026 1,372
Charge out City Clerk N/A (13,243) (1,013) (686)
Total Inspections $ 261,645 $ 20,016 $ 13,553
52
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: ENGINEERING
MISSION STATEMENT:
Provide prompt, efficient, and accurate information and engineering
services to citizens, elected and appointed officials, developers,
contractors, agencies, and other staff members.
ACTIVITY:
Conduct field investigations, collect engineering data and specify the
criteria for the investigations; furnish designs, drawings, specifications
and criteria for such designs; secure bids, assist in the award of
contracts, oversee and inspect construction to assure compliance with the
drawings and specifications; testing and approving all sanitary sewer,
storm sewer and roadway construction projects; prepare all reports and
studies required to preserve Municipal State Aid Funding received by the
City; review all public facilities proposed in the City, Wetland
Conservation Act administration, provide engineering assistance to Public
Works Department, review technical engineering material and provide for
City Council, City staff, City Commissions and Committees.
Goals:
1. Efficiently, but accurately, provide the services necessary to
insure public improvements are designed and installed per City
standards.
2. Keep public improvement project costs to within 20% of the cost
estimated in the feasibility report.
Measurement of Goals:
1. Compare revenues created in Engineering Division to expenditures:
Budgeted
1998 1999
Engineering & Grade Fees $590,949 $590,000
Division Expenditures ($408,397) ($543,550)
Division Gain or (Loss) $182,552 $ 46,450
OBJECT DESCRIPTION: Description of lines items:
Salaries:
1 City Engineer (70%) , 1 Assistant City engineer, 1 Project Coordinator,
4 Engineering Technicians, 1 Secretary, 3 Engineering Interns.
Supplies:
Includes computer software upgrades and licenses $3,000, General office
supplies and small tools $8,500, Laser level $1,000 and computer hardware
upgrades $2,500.
Equipment Maintenance:
Plotter & digitizer repair.
5.3
Professional Services:
Transportation assistance $5,000, Pavement management software support
and training $3,000, Consultant inspectors and plan review as necessary
$7,500, Miscellaneous services $6,000.
Telephone:
Cellular phones for Inspectors and office phones for Engineering staff.
Conferences/School/Training:
Inspection certification and Auto Cadd/computer training.
Rentals:
Equipment rental of vehicles $9,000, Scanner rental for record drawings
$1,500, Survey equipment rental $1,000.
Capital Expenditures:
New plotter for CAD drawings $6,000.
54
i ,
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 41 - ENGINEERING
4101 WAGES FT REG 270,166 293,518 331,240 144,688 348,430 348,430
4102 OVERTIME-FT 4,320 11,589 12,500 5,393 14,000 14,000
4110 WAGES - TEMP 7,573 4,334 13,000 2,399 16,500 16,500
4111 OVERTIME-TEMP 79 91 0 27 0 0
4121 PERA 11,795 14,831 17,680 7,712 18,780 18,780
4122 FICA 21,295 23,230 27,290 12,015 28,990 28,990
4131 HEALTH 21,972 22,444 38,560 17,962 38,650 38,650
4132 LIFE/LTD 0 0 0 931 0 0 •
4151 WORKERS COMPENSATION 2,704 2,115 2,800 1,636 3,200 3,200
4170 COMPENSATED ABSENCES 4,580 308 4,000 0 4,000 4,000
PERSONNEL SERVICES 344,484 372,460 447,070 192,763 472,550 472,550
4210 OPERATING SUPPLIES 5,784 8,233 16,000 4,829 15,000 15,000
4222 MOTOR FUELS & LUBRICANTS 1,396 1,633 1,850 669 1,900 1,900
4240 EQUIPMENT MAINTENANCE 1,750 4,033 4,500 892 2,500 2,500
4310 PROFESSIONAL SERVICES 17,282 8,591 20,000 14,571 22,000 22,000
4321 TELEPHONE 3,931 4,459 6,000 2,125 6,500 6,500
4330 TRAVEL/SUBSISTENCE 19 39 1,000 332 500 500
4350 PRINTING/PUBLISHING 296 716 1,000 500 1,000 1,000
4360 INSURANCE 5,528 6,796 5,700 0 7,000 7,000
4390 CONFERENCE/SCHOOL/TRAINING 912 1,008 3,500 2,440 4,000 4,000
4410 RENTALS 5,760 5,952 8,000 5,328 11,500 11,500
4433 DUES 305 480 750 340 750 750
4435 SUBSCRIPTIONS/PUBLICATIONS 160 316 250 0 350 350
SUPPLIES & SERVICES 43,123 42,256 68,550 32,025 73,000 73,000
4550 EQUIPMENT 3,104 681 0 0 6,000 6,000
CAPITAL EXPENDITURES 3,104 681 0 0 6,000 6,000
4800 EXPENSE CHARGED BACK -8,000 -7,000 -8,000 0 -8,000 -8,000
EXPENSE CHARGED TO OTHER ACT -8,000 -7,000 -8,000 0 -8,000 -8,000
TOTAL ENGINEERING DIVISION 382,711 408,397 507,620 224,789 543,550 543,550
55
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM
410 411 5500 5000
BENEFITS MGT PRIVATE DEVELOPR PUBLIC PROJECTS TOTAL
ENGINEERING
4101 WAGES FT REG 50,000 115,000 80,000 103,430 348,430
4102 OVERTIME-FT 0 0 7,000 7,000 14,000
4110 WAGES - TEMP 0 9,500 3,500 3,500 16,500
4121 PERA 2,590 5,960 4,510 5,720 18,780
4122 FICA 3,830 9,520 6,920 8,720 28,990
4131 HEALTH 38,650 0 0 0 38,650
4151 WORKERS COMPENSATION 3,200 0 0 0 3,200 '
4170 COMPENSATED ABSENCES 4,000 0 0 0 4,000
Total PERSONNEL SERVICES $102,270 $139,980 $101,930 $128,370 $472,550
4210 OPERATING SUPPLIES 0 12,000 1,500 1,500 15,000
4222 MOTOR FUELS & LUBRICANTS 0 1,900 0 0 1,900
4240 EQUIPMENT MAINTENANCE 0 2,500 0 0 2,500
4310 PROFESSIONAL SERVICES 0 14,000 6,500 1,500 22,000
4321 TELEPHONE 0 3,500 3,000 0 6,500
4330 TRAVEL/SUBSISTENCE 0 500 0 0 500
4350 PRINTING/PUBLISHING 0 1,000 0 0 1,000
4360 INSURANCE 0 7,000 0 0 7,000
4390 CONFERENCE/SCHOOL/TRAINING 0 4,000 0 0 4,000
4410 RENTALS 0 11,500 0 0 11,500
4433 DUES 0 750 0 0 750
4435 SUBSCRIPTIONS/PUBLICATIONS 0 350 0 0 350
Total SUPPLIES & SERVICES $0 $59,000 $11,000 $3,000 $73,000
4550 EQUIPMENT 0 6,000 0 0 6,000
Total CAPITAL EXPENDITURES $0 $6,000 $0 $0 $6,000
4800 EXPENSE CHARGED BACK 0 -8,000 0 0 -8,000
Total EXPENSE CHARGED TO OTHER ACT $0 $-8,000 $0 $0 $-8,000
TOTAL ENGINEERING $102,270 $196,980 $112,930 $131,370 $543,550
5.6
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3% COL Inc FICA PERA
PW Director 7 $ 73,509 $ 5,623 $ 3,808
Assist City Eng 8 58,536 4,478 3,032
Project Coordinator 8 50,775 3,884 2,630
Eng Tech IV 5 44,109 3,374 2,285
Eng Tech III 7 43,382 3,319 2,247
Eng Tech II 5 35,072 2,683 1,817
Eng Tech II 3 33,850 2,590 1,753
Secretary 8 36,292 2,776 1,880
Car Allowance N/A 2,400 184 124
Charge out Storm N/A (5,000) (383) (259)
Charge out Sewer N/A (4,500) (344) (233)
Charge out Street N/A (13,000) (995) (673)
Charge out Park Maint N/A (7,000) (536) (363)
Total Engineering $ 348,425 $ 26,653 $ 18,048
57
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: STREET
MISSION STATEMENT:
To provide public services in a professional, cost-effective manner
in order to maintain the public investment of infrastructure in streets,
alleys and public parking lots.
ACTIVITY:
Maintain bituminous and gravel roadways/alleys, traffic signs/striping,
snowplowing/ice control, street sign fabrication/installation, boulevard
tree trimming/removal, and disease tree prevention.
GOALS:
1. Provide snowplowing and ice control in a timely and cost effective
manner.
2. Provide street/alley maintenance in a cost-effective manner.
MEASUREMENT OF GOALS:
(* Does not include equipment rental rate. )
1. Average cost of snowplowing/ice control operations per capita.
Budgeted
1998 1999
Wages and materials $ 39,514 $ 79,580
Population 17,107 18,015
Cost per capita $ 2.31 $ 4.42
2. Average cost of street and alley maintenance per capita.
Budgeted
1998 1999
Wages and materials $ 217,183 $ 260,060
Population 17,107 18,015
Cost per capita $ 12.70 $ 14.44
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Director (20%) , Public Works Supervisor, 1 Lead Person, 7 Maintenance
Workers, Includes 1 new Maintenance Worker.
58
Salaries - Temp:
Temporary seasonal employees - (2-summer, 2-winter) .
Supplies:
Striping $4,000, Signs $8,000, Computer hardware and software upgrades
for street, shop and parks operations $2,000, Chainsaw $500, Lift gate
for pickup $1,800 and various supplies.
Materials:
Includes $3,000 for dust coating, $10,000 for salt, $16,000 for sand and
gravel, and $6,500 for bituminous mix.
Building Maintenance:
Door repairs $1,500, Weather stripping of doors $1,000 and Miscellaneous
$1,000.
Equipment Maintenance
Vehicle maintenance, Gas Boy fuel system repairs $1,500.
Pavement Preservation:
Crack Sealing $15,000, Seal Coating $45,000, Overlays & Patching
$45,000, Sidewalk replacement $5,000, and Pavement Management $5,000.
Telephone:
Network connection phone line to City Hall computer and cellular
phone for Public Works Supervisor and Street Lead Person.
Professional Services:
Includes paint striping $10,000, Gopher State One Call $1,500, OSHA
safety consultant services $6,000, Drug testing $1,800, Street sweeping
recycling $3,000, Cleaning services $2,500, Stump grinding $1,500, Tree
removal & disposal $1,500 and $5,000 Miscellaneous services.
Utility Service:
Utilities - includes street lights $117,000, SPUC $52,000,
Replacement of street lights in Downtown area $5,000.
Rentals:
Equipment Rental
Capital Expenditure:
Truck Plow $6,000
59
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 42 - STREET MAINTENANCE
4101 WAGES FT REG 211,492 199,271 179,560 100,203 221,360 221,360
4102 OVERTIME-FT 9,822 22,759 22,000 8,235 22,000 22,000
4110 WAGES - TEMP 6,730 777 10,500 1,824 12,500 12,500
4111 OVERTIME-TEMP 71 634 0 0 0 0
4121 PERA 9,086 10,839 10,440 5,617 12,590 12,590
4122 FICA 16,551 15,980 16,220 8,016 19,560 19,560
4131 HEALTH 27,384 24,777 38,560 16,051 43,490 43,490
4132 LIFE/LTD 0 0 0 676 0 0 '
4142 UNEMPLOYMENT 122 231 0 0 0 0
4151 WORKERS COMPENSATION 8,894 7,471 9,500 5,994 11,000 11,000
4170 COMPENSATED ABSENCES -4,747 -5,982 4,000 0 4,000 4,000
4171 RETIREMENT BENEFIT 0 0 6,000 0 0 0
PERSONNEL SERVICES 285,406 276,756 296,780 146,617 346,500 346,500
4210 OPERATING SUPPLIES 21,129 25,427 26,300 14,229 29,500 29,500
4215 MATERIALS 29,558 21,726 33,000 12,948 35,500 35,500
4222 MOTOR FUELS & LUBRICANTS 16,437 14,368 20,000 7,913 20,000 20,000
4230 BUILDING MAINT 4,436 8,315 3,000 2,237 3,000 3,000
4240 EQUIPMENT MAINTENANCE 22,600 31,322 31,000 5,770 27,500 27,500
4242 PAVEMENT PRESERVATION 67,632 77,670 110,000 14,753 115,000 115,000
4310 PROFESSIONAL SERVICES 28,017 280,632 23,500 7,122 32,500 32,500
4320 POSTAGE 0 963 500 0 250 250
4321 TELEPHONE 2,816 2,831 4,250 2,262 4,750 4,750
4330 TRAVEL/SUBSISTENCE 0 7 250 0 250 250
4350 PRINTING/PUBLISHING 0 902 300 312 350 350
4360 INSURANCE 21,054 23,239 21,700 0 24,000 24,000
4380 UTILITY SERVICE 104,413 109,144 122,000 22,295 122,000 122,000
4390 CONFERENCE/SCHOOL/TRAINING 467 554 3,000 0 3,000 3,000
4410 RENTALS 108,007 150,149 131,100 66,312 134,200 134,200
4433 DUES 585 468 750 493 750 750
4435 SUBSCRIPTIONS/PUBLICATIONS 246 258 300 104 300 300
SUPPLIES & SERVICES 427,394 747,975 530,950 156,749 552,850 552,850
4550 EQUIPMENT 2,309 2,637 0 0 6,000 6,000
CAPITAL EXPENDITURES 2,309 2,637 0 0 6,000 6,000
TOTAL STREET MAINTENANCE DIVISION 715,109 1,027,368 827,730 303,366 905,350 905,350
60
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRM
420 421 422 423 424 426 427 428 429
BENEFITS MGT TR/WD P STRPNG SNW & SN EQP MNT STRT MNT SEAL CT CUSTDN TOTAL
STREET MAINTENANCE
4101 WAGES FT REG 45,000 42,660 18,000 18,000 50,000 1,500 42,000 2,000 2,200 221,360
4102 OVERTIME-FT 0 2,000 0 0 13,000 0 7,000 0 0 22,000
4110 WAGES - TEMP 0 4,000 1,000 1,000 4,000 0 2,500 0 0 12,500
4121 PERA 2,330 2,310 930 930 3,260 80 2,540 100 110 12,590
4122 FICA 3,440 3,720 1,450 1,450 5,130 110 3,940 150 170 19,560
4131 HEALTH 43,490 0 0 0 0 0 0 0 0 43,490
4151 WORKERS COMPENSATION 11,000 0 0 0 0 0 0 0 0 11,000
4170 COMPENSATED ABSENCES 4,000 0 0 0 0 0 0 0 0 4,000
Total PERSONNEL SERVICES $109,260 $54,690 $21,380 $21,380 $75,390 $1,690 $57,980 $2,250 $2,480 $346,500
4210 OPERATING SUPPLIES 0 9,000 1,500 13,000 500 500 4,500 0 500 29,500
4215 MATERIALS 0 0 0 0 26,000 0 9,500 0 0 35,500
4222 MOTOR FUELS & LUBRICANTS 0 20,000 0 0 0 0 0 0 0 20,000
4230 BUILDING MAINT 0 3,000 0 0 0 0 0 0 0 3,000
4240 EQUIPMENT MAINTENANCE 0 0 0 0 0 27,500 0 0 0 27,500
4242 PAVEMENT PRESERVATION 0 5,000 0 0 0 0 50,000 60,000 0 115,000
4310 PROFESSIONAL SERVICES 0 13,500 3,000 10,500 0 0 3,000 0 2,500 32,500
4320 POSTAGE 0 250 0 0 0 0 0 0 0 250
4321 TELEPHONE 0 4,750 0 0 0 0 0 0 0 4,750
4330 TRAVEL/SUBSISTENCE 0 250 0 0 0 0 0 0 0 250
4350 PRINTING/PUBLISHING 0 350 0 0 0 0 0 0 0 350
4360 INSURANCE 0 24,000 0 0 0 0 0 0 0 24,000
4380 UTILITY SERVICE 0 34,000 0 0 0 0 88,000 0 0 122,000
4390 CONFERENCE/SCHOOL/TRAINING 0 3,000 0 0 0 0 0 0 0 3,000
4410 RENTALS 0 134,200 0 0 0 0 0 0 0 134,200
4433 DUES 0 750 0 0 0 0 0 0 0 750
4435 SUBSCRIPTIONS/PUBLICATIONS 0 300 0 0 0 0 0 0 0 300
Total SUPPLIES & SERVICES $0 $252,350 $4,500 $23,500 $26,500 $28,000 $155,000 $60,000 $3,000 $552,850
4550 EQUIPMENT 0 0 0 0 6,000 0 0 0 0 6,000
Total CAPITAL EXPENDITURES $0 $0 $0 $0 $6,000 $0 $0 $0 $0 $6,000
TOTAL STREET MAINTENANCE $109,260 $307,040 $25,880 $44,880 $107,890 $29,690 $212,980 $62,250 $5,480 $905,350
61
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3% COL Inc FICA PERA
PW Supervisor 3 $ 43,924 $ 3,360 $ 2,275
Street Leadperson 8 39,491 3,021 2,046
Maintenance Worker 8 37,087 2,837 1,921
Maintenance Worker 8 37,087 2,837 1,921
Maintenance Worker 6 33,996 2,601 1,761
Maintenance Worker 3 30,818 2,358 1,596
Maintenance Worker 3 30,818 2,358 1,596
Maintenance Worker 2 30,465 2,331 1,578
Maintenance Worker 1 29,670 2,270 1,537
Charge out Storm N/A (60,000) (4,590) (3,108)
Charge out Sewer N/A (30,000) (2,295) (1,554) .
Charge out Park Maint N/A (25,000) (1,913) (1,295)
Charge in Park Maint N/A 10,000 765 518
Charge in Engineering N/A 13,000 995 673
Total Street $ 221,356 $ 16,935 $ 11,465
62
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: SHOP
MISSION STATEMENT:
To provide services in a professional, cost-effective manner in order to
maintain the public investment of infrastructure and equipment in streets,
parks and public grounds.
ACTIVITY:
Maintain vehicles/equipment in streets, park, administration, police,
S.P.U.C., fabrication of new and existing equipment, prepare vehicle
evaluation reports for all departments. Mechanic repairs for equipment is
billed to the respective departments.
GOAL:
To provide quality maintenance to all departments in a cost-effective
manner.
MEASUREMENT OF GOALS:
1. Average cost per vehicle/equipment maintained
Budgeted
1998 1999
Overall shop wages $ 91,107 $ 106,570
Number of vehicles/equipment 118 120
Avg cost per vehicles/equipment $ 772 $ 888
2. Average cost per police vehicle maintained
Budgeted
1998 1999
Wages on police vehicle maint $ 6,283 $ 8,970
Number of police vehicles 14 14
Avg cost per police vehicle $ 449 $ 641
OBJECT DESCRIPTION: Description of lines items:
Salaries:
2 Mechanics and 1 temporary employee from School Employment Program and
1 summer seasonal employee.
Supplies:
Various shop supplies and upgrade for computerized equipment.
Capital Expenditures:
Wire feed welder $4,500 and Metal punch/cutter $3,000.
Professional Services:
Upgrading of scanner service $500 and miscellaneous as needed.
Rentals:
Building Rental $11,150.
63
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 44 - SHOP
4101 WAGES FT REG 65,233 65,851 73,210 32,434 77,480 77,480
4102 OVERTIME-FT 481 973 2,000 887 2,000 2,000
4110 WAGES - TEMP 3,159 3,212 7,500 2,514 7,500 7,500
4111 OVERTIME-TEMP 10 0 0 0 0 0
4121 PERA 2,944 3,458 3,900 1,726 4,110 4,110
4122 FICA 5,050 5,147 6,320 2,658 6,680 6,680
4131 HEALTH 8,592 9,092 9,640 4,586 9,670 9,670
4132 LIFE/LTD 0 0 0 205 0 0
4151 WORKERS COMPENSATION 2,443 1,910 2,500 1,898 4,000 4,000
4170 COMPENSATED ABSENCES 1,006 1,466 1,500 0 1,500 1,500
PERSONNEL SERVICES 88,918 91,107 1-06,570 46,908 112,940 112,940
4210 OPERATING SUPPLIES 10,193 13,463 12,000 6,145 12,500 12,500
4230 BUILDING MAINT 16,105 1,733 3,000 1,049 1,500 1,500
4240 EQUIPMENT MAINTENANCE 7,186 4,179 8,000 311 6,500 6,500
4250 MERCHANDISE 0 -1,617 0 7,479 0 0
4310 PROFESSIONAL SERVICES 143 75 1,500 249 1,000 1,000
4360 INSURANCE 1,283 1,754 1,350 0 1,850 1,850
4380 UTILITY SERVICE 100 50 100 50 100 100
4390 CONFERENCE/SCHOOL/TRAINING 315 45 750 300 750 750
4410 RENTALS 0 0 8,460 2,820 11,150 11,150
4433 DUES 0 0 100 0 0 0
SUPPLIES & SERVICES 35,324 19,682 -35,260 18,403 35,350 35,350
4550 EQUIPMENT 0 2,867 3,500 0 3,500 3,500
CAPITAL EXPENDITURES 0 2,867 - 3,500 0 3,500 3,500
TOTAL SHOP DIVISION 124,242 113,656 145,330 65,311 151,790 151,790
64
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
440 441 443 444 445 446 447
BENEFITS MGT STREET PARK POLICE ADMIN SPUC TOTAL
SHOP
4101 WAGES FT REG 10,000 6,000 35,500 12,980 8,500 3,500 1,000 77,480
4102 OVERTIME-FT 0 0 1,000 1,000 0 0 0 2,000
4110 WAGES - TEMP 0 3,500 2,000 1,000 1,000 0 0 7,500
4121 PERA 520 310 1,890 720 440 180 50 4,110
4122 FICA 770 730 2,950 1,150 730 270 80 6,680
4131 HEALTH 9,670 0 0 0 0 0 0 9,670
4151 WORKERS COMPENSATION 4,000 0 0 0 0 0 0 4,000 '
4170 COMPENSATED ABSENCES 1,500 0 0 0 0 0 0 1,500
Total PERSONNEL SERVICES $26,460 $10,540 $43,340 $16,850 $10,670 $3,950 $1,130 $112,940
4210 OPERATING SUPPLIES 0 12,500 0 0 0 0 0 12,500
4230 BUILDING MAINT 0 1,500 0 0 0 0 0 1,500
4240 EQUIPMENT MAINTENANCE 0 6,500 0 0 0 0 0 6,500
4310 PROFESSIONAL SERVICES 0 1,000 0 0 0 0 0 1,000
4360 INSURANCE 0 1,850 0 0 0 0 0 1,850
4380 UTILITY SERVICE 0 100 0 0 0 0 0 100
4390 CONFERENCE/SCHOOL/TRAINING 0 750 0 0 0 0 0 750
4410 RENTALS 0 11,150 0 0 0 0 0 11,150
Total SUPPLIES & SERVICES $0 $35,350 $0 $0 $0 SO $0 $35,350
4550 EQUIPMENT 0 3,500 0 0 0 0 0 3,500
Total CAPITAL EXPENDITURES $0 $3,500 SO SO SO $0 $0 $3,500
TOTAL SHOP $26,460 $49,390 $43,340 $16,850 $10,670 $3,950 $1,130 $151,790
65
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3% COL Inc FICA PERA
Mechanic 8 $ 39,491 $ 3,021 $ 2,046
Mechanic 7 37,988 2,906 1,968
Total Shop $ 77,479 $ 5,927 $ 4,014
66
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: PARK MAINTENANCE
MISSION STATEMENT:
To provide public services in a professional, cost-effective manner in
order to maintain the public investment of infrastructure in parks and
public grounds.
ACTIVITY:
Maintain athletic fields, rinks, trails, sidewalks, parking lots,
playgrounds, park building/restrooms/shelters, public grounds, Murphy's
Landing, downtown streetscape, trees trimming/planting.
GOALS:
1. Provide quality in maintaining athletic fields in a cost-effective
manner.
2. Mow and trim parks and public grounds cost effectively.
MEASUREMENT OF GOALS:
(* Does not include equipment rental rate. )
1. Cost to maintain athletic fields per capita.
Budgeted
1998 1999
Wages and materials $ 44,812 $ 50,470
Population 17,107 18,015
Cost per capita $ 2.62 $ 2.80
2. Mowing and trimming per acre.
Budgeted
1998 1999
Wages and supplies $ 19,115 $ 19,440
Acres of land mowed and trimmed 273.11 273.11
Cost of mowing and trimming per acre $ 70.00 $ 71.18
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Director (10%), 1 Lead Person, 4 Maintenance Workers.
Salaries - Temp:
Temporary employees - (5 summer, 1 winter).
Supplies:
Flower planting $3,000, Murphy's Landing $1,000, Hockey rink replacement
$500, Sprinkler head repairs $2,000, Ballfield bases $2,000, Garbage
cans by shelter $2,000, Concrete saw $1,200, Soccer goals $2,500 and
Miscellaneous $3,000, Bleachers $6,000.
67
,
Materials:
Trees $5,000, Sod $500, Ballfield aggregate $3,000, Fertilizer $1,500,
Weed killer $1,500, Concrete $1,500 and Retaining wall $2,000.
Building Maintenance:
Painting of buildings $1,000, Ventilation of Old Bubble building $3,000,
Lion's Park building rest room repairs $4,000, Miscellaneous $3,500.
Equipment Maintenance:
Vehicle maintenance.
Pavement Preservation:
Trail maintenance $5,000, Parking Lot $5,000, Trail connection,
from Vierling Drive to Tahpah Park $10,000.
Professional Services:
Includes satellites for ball fields $3,500, Ball field fence replacement
$6,000, Oak Wilt Grant Program $7,500, Service work for Murphy's Landing
$2,000, Tree trimming and disposal $1,000, Contract cleaning of
Community Youth Building, Memorial and Tahpah Park buildings $5,000,
Rekeying locks $500, Lions Park Tennis Courts $4,000, and Miscellaneous
$4,000.
Utility Service:
Gas, electric, telephone for park buildings. Also Murphy's Landing
utility service per agreement.
Rentals:
Equipment Rental $47,000.
68
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 46 - PARK MAINTENANCE
4101 WAGES FT REG 128,556 167,687 165,600 78,961 185,860 185,860
4102 OVERTIME-FT 3,090 5,353 7,000 1,920 6,000 6,000
4110 WAGES - TEMP 17,114 19,395 21,000 7,502 25,500 25,500
4111 OVERTIME-TEMP 61 836 0 87 0 0
4121 PERA 5,661 8,706 8,930 3,680 9,930 9,930
4122 FICA 10,234 12,746 14,820 6,303 16,630 16,630
4131 HEALTH 12,043 17,808 19,280 11,083 24,160 24,160
4132 LIFE/LTD 0 0 0 460 0 0 "
4151 WORKERS COMPENSATION 3,159 2,962 3,400 3,626 5,000 5,000
4170 COMPENSATED ABSENCES 1,351 -54 2,500 0 2,500 2,500
4171 RETIREMENT BENEFIT 5,726 67 0 0 0 0
PERSONNEL SERVICES 186,995 235,506 242,530 113,621 275,580 275,580
4210 OPERATING SUPPLIES 14,223 15,472 11,800 14,345 24,500 24,500
4215 MATERIALS 2,271 2,320 25,500 1,456 15,000 15,000
4222 MOTOR FUELS & LUBRICANTS 4,192 3,498 5,000 1,365 5,000 5,000
4230 BUILDING MAINT 6,141 9,690 15,000 16,080 11,500 11,500
4240 EQUIPMENT MAINTENANCE 17,774 15,221 22,000 6,001 19,500 19,500
4242 PAVEMENT PRESERVATION 0 9,980 10,000 0 20,000 20,000
4310 PROFESSIONAL SERVICES 2,732 6,090 16,000 1,579 33,500 33,500
4321 TELEPHONE 521 309 600 188 950 950
4330 TRAVEL/SUBSISTENCE 0 0 0 4 0 0
4350 PRINTING/PUBLISHING 0 170 0 65 100 100
4360 INSURANCE 7,763 15,502 15,500 0 16,000 16,000
4380 UTILITY SERVICE 43,403 39,653 45,000 12,077 46,850 46,850
4390 CONFERENCE/SCHOOL/TRAINING 0 854 1,700 1,027 1,800 1,800
4410 RENTALS 29,527 36,163 41,810 21,150 47,000 47,000
4433 DUES 10 131 150 213 250 250
SUPPLIES & SERVICES 128,555 155,052 210,060 75,549 241,950 241,950
4550 EQUIPMENT 0 0 39,500 2,202 0 0
CAPITAL EXPENDITURES 0 0 39,500 2,202 0 0
TOTAL PARK MAINTENANCE DIVISION 315,551 390,557 492,090 191,372 517,530 517,530
69
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRM PROGRAM PROGRM PROGRN PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM
620 621 622 623 624 625 626 627 628 629 630 631
BENFTS MGT MAINT MW/TRM ATH FL EQP/VH RINKS SNOW BLD/PP TR/SCP CUSTDN MRPHY' TOTAL
PARK MAINTENANCE
4101 WAGES FT REG 40000 26860 35000 12000 20000 2000 8000 8000 25000 5000 2000 2000 185,860
4102 OVERTIME-FT 0 0 1000 1000 1000 0 1000 1500 0 0 0 500 6,000
4110 WAGES - TEMP 0 1000 3500 7500 5000 500 0 2500 1500 1000 0 3000 25,500
4121 PERA 2070 1390 1860 670 1090 100 470 490 1300 260 100 130 9,930
4122 FICA 3060 2130 3020 1570 1990 190 690 920 2030 460 150 420 16,630
4131 HEALTH 24160 0 0 0 0 0 0 0 0 0 0 0 24,160
4151 WORKERS COMPENSATION 5000 0 0 0 0 0 0 0 0 • 0 0 0 5,000
4170 COMPENSATED ABSENCES 2500 0 0 0 0 0 0 0 0 0 0 0 2,500
Total PERSONNEL SERVICES $76790 $31380 $44380 $22740 $29080 $2790 $10160 $13410 $29830 $6720 $2250 $6050 $275,580
4210 OPERATING SUPPLIES 0 4500 9500 500 6500 0 500 0 1200 800 0 1000 24,500
4215 MATERIALS 0 0 3000 0 6500 0 0 0 0 5500 0 0 15,000
4222 MOTOR FUELS & LUBRICANTS 0 5000 0 0 0 0 0 0 0 0 0 0 5,000
4230 BUILDING MAINT 0 500 1000 0 0 0 0 0 8000 0 2000 0 11,500
4240 EQUIPMENT MAINTENANCE 0 0 4500 0 0 12000 0 0 2000 0 0 1000 19,500
4242 PAVEMENT PRESERVATION 0 20000 0 0 0 0 0 0 0 0 0 0 20,000
4310 PROFESSIONAL SERVICES 0 8000 0 0 10000 0 0 0 0 8500 5000 2000 33,500
4321 TELEPHONE 0 950 0 0 0 0 0 0 0 0 0 0 950
4350 PRINTING/PUBLISHING 0 100 0 0 0 0 0 0 0 0 0 0 100
4360 INSURANCE 0 16000 0 0 0 0 0 0 0 0 0 0 16,000
4380 UTILITY SERVICE 0 4500 0 3350 0 0 0 33000 0 0 6000 0 46,850
4390 CONFERENCE/SCHOOL/TRAINING 0 1800 0 0 0 0 0 0 0 0 0 0 1,800
4410 RENTALS 0 47000 0 0 0 0 0 0 0 0 0 0 47,000
4433 DUES 0 250 0 0 0 0 0 0 0 0 0 0 250
Total SUPPLIES & SERVICES $0 $108600 $18000 $3850 $23000 $12000 $500 $33000 $11200 $14800 $13000 $4000 $241,950
TOTAL PARK MAINTENANCE $76790 $139980 $62380 $26590 $52080 $14790 $10660 $46410$41030 $21520 $15250 $10050 $517,530
70
2000 BUDGET
2000 2000 Pay With
Title/Description Step 3%COL Inc FICA PERA
Park Leadperson 8 $ 39,491 $ 3,021 $ 2,046
Maintenance Worker 8 37,087 2,837 1,921
Maintenance Worker 5 33,555 2,567 1,738
Maintenance Worker 4 32,054 2,452 1,660
Maintenance Worker 1 29,670 2,270 1,537
Charge out Pool N/A (8,000) (612) (414)
Charge out Street N/A (10,000) (765) (518)
Charge in Street N/A 25,000 1,913 1,295
Charge in Engineering N/A 7,000 536 363
Total Park Maintenance $ 185,857 $ 14,219 $ 9,628
71
4 c 1
CITY OF SHAKOPEE
2000 GENERAL FUND BUDGET
DIVISION: UNALLOCATED
ACTIVITY:
This division accounts for general liability insurance not charged to other
departments/funds and other costs not readily chargeable to other
departments, and transfers to other funds.
OBJECT DESCRIPTION: Description of lines items:
Insurance:
General Insurance $10,000
Property Tax/Special Assessments:
Taxes and Special Assessments on City property. Council has elected to
pay off special assessments against city property over ten years out of
the General Fund. $105,580
Contingency:
Contingency appropriation for the General Fund $50,000.
Designated Miscellaneous:
ADC tax payment - Local Effort "TIF" $57,000
Interfund Operating Transfers:
Operating Transfers Recreation Fund $347,110.
72
CITY OF SHAKOPEE
2000 BUDGET
4 ,
Division Budget
Objectµ
12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
DIVISION 91 - UNALLOCATED
2189 AIRTOUCH CELLULAR 0 0 0 33 0 0
N/A 0 0 0 33 0 0
4151 WORKERS COMPENSATION 0 0 0 2,328 0 0
PERSONNEL SERVICES 0 0 0 2,328 0 0
4210 OPERATING SUPPLIES -107 0 0 1,851 0 0
4310 PROFESSIONAL SERVICES 0 7,762 0 0 0 0
4350 PRINTING/PUBLISHING -107 0 0 -1,040 0 0
4360 INSURANCE 900 2,007 15,000 0 10,000 10,000
4430 DESIGNATED MISCELLANEOUS 0 250,000 75,000 0 57,000 57,000
4431 CASH SHORT/OVER 1 0 0 0 0 0
4437 PROPERTY TAX/SPECIAL ASSESS 65,943 103,768 105,580 51,198 105,580 105,580
4490 CONTINGENCY 24,093 49,528 45,000 -14,212 50,000 50,000
4491 CONTINGENCY - DESIGNATED 0 0 12,000 0 0 0
SUPPLIES & SERVICES 90,722 413,065 252,580 37,797 222,580 222,580
4720 INTERFUND OPERATING TRANSFERS 301,140 332,690 336,970 0 347,110 347,110
4721 OPERATING TRANSFER/DEBT SERV 300,989 258,619 0 0 0 0
4722 OPERATING TRANSFER/CAPITAL FD 1,719,473 1,200,000 0 0 0 0
TRANSFERS OUT 2,321,602 1,791,309 336,970 0 347,110 347,110
TOTAL UNALLOCATED DIVISION 2,412,324 2,204,374 589,550 40,158 569,690 569,690
•
73
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM
911
MGT TOTAL
L�33 S SQL
==== = ===== === Z 5
UNALLOCATED
4360 INSURANCE 10,000 10,000
4430 DESIGNATED MISCELLANEOUS 57,000 57,000
4437 PROPERTY TAX/SPECIAL ASSESS 105,580 105,580
4490 CONTINGENCY 50,000 50,000
Total SUPPLIES & SERVICES $222,580 $222,580
4720 INTERFUND OPERATING TRANSFERS 1 347,110 347,110
Total TRANSFERS OUT $347,110 $347,110
TOTAL UNALLOCATED $569,690 $569,690
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AND and recreation professionals expands, • Programming—How does the stage
they are expected to present more so- enhance your programming?
phisticated programs,more often,and in • Marketing—In what ways does the
SPEC l AI. more locations.Special events are begin- stage complement your overall mar-
ning to make up a large segment of keting efforts?
recreation programming. And as they • Financing—What is the financial
EVENTS continue to grow in popularity,many de impact of purchasing a mobile stage?
partments are beginning to use mobile Is it affordable?
stages in the planning and execution of
Br TERRY'FORSBERG, Programming: Increase
those events.
Flexibility
ublic opinion research shows that Investing in mobile stages can be a ma-
Americans value connections with jor financial undertaking.However,eval- The most obvious benefit of a mobile
family, friends and community.They uating whether your recreation depart- stage is mobility and increased program-
also place a high value on leisure time ment is ready to make the move can be ming flexibility.Instead of a fixed-location
and entertainment.As the role of parks broken down into three areas: venue like a band shell or amphitheater,
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:_- a ---,w--,,,..,-- - spectrum of special events—from small,
mac. community events like dedications,
'---.1,..z...- >""' award ceremonies or children's concerts
to sizable weekend music festivals at-
------------------------- tracting thousands of people.
`---_______ "We recently used our mobile stage for
performances of La Boheme by New
"- -- v - York's Grand Opera,"says Ben Schaffer,
a +•m« I1 / special events coordinator with Essex
t \
-in ,1 County Parks and Recreation Depart
-;' ,' r \ \\k r-
I j ment in New Jersey."This was a full-scale
•1 ,- 1-• y; production—complete with scenery, o
t} �� chestra and lighting. It was even better
y `` I than being at Lincoln Center!"The aver-
�
I 1 I ` �� ' ?; age attendance each Friday night ex-
ceeded'20000.
Today, because of improvements in
{ _` 4 acoustics and stage design, larger audi
' 1`3' ences can enjoy mobile stage perfor-
mances.it. These enhancements should
give park and recreation professionals
mobile stages enable the show to visit a confidence for staging larger,more corn-
.
° '` _ -',�- virtually unlimited number of venues. plicated events.
,- "Permanent band shells are expensive to Acoustic and design improvements
....4k-4..'i., maintain,and they're not used all the time have helped to create mobile stages that
Sr'
}� anyway," says Joanne Larson, special look more like the acoustical shells used
(p ______________
events supervisor with the City of Fort in symphony halls behind the orchestra,
"' Lauderdale,Florida."Our mobile stages and less like cutaway mobile homes.
xi: Dr ; enable us to copy the band shell concept These technical improvements help to di-
in various areas throughout our commu- rect and diffuse sound toward the audi-
nity." ence,greatly reducing the tendency for
Mobile stages are
Because of their flexibility, mobile sound energy to reverberate inside the
flexible enough to
stages also free up valuable park space for stage and bounce off the roof and canopy
adapt to a wide range
other events. "After the event, the site into the ground.
of special events,
such as band quickly returns to normal because the "The ceiling height above the stage is
stage simply closes up and is moved also an important factor to consider,"
concerts or dramatic
away,"adds Larson. notes Schaffer. "Low clearance restricts
productions.
And what venues can a mobile stage certain types of performances,including
reach?"You name it—our mobile stages musicians on risers, theater with tall
have been there,"says Franklin Fischer, scenery or acrobatic dancers."
who schedules special events for the The ceiling height also impacts the
Ocean County Parks and Recreation De- quality of stage lighting when lights are
V
partment in New Jersey. "We have as mounted in the canopy. If lights are too
many as 45 summer concerts, spread close to the stage and not given adequate
across our long,narrow county—in park- throw distance,they can not provide op-
ing lots, nature centers, church yards, timal coverage of performers.The audi-
nursing homes and even on the board- ence may then find it difficult to see.Ad-
walk with the ocean in the background." equate ceiling height will ensure proper
Because a mobile stage can be trans- throw distances,and avoids the time and
ported to a number of different places,it expense that would be necessary to erect
can serve as the focal point for the full separate light poles.
4 2 * P & R NOVEMBER 1 9 9 5
f
riiisceof
•
Today's more complex performances draulic leveling, optional lighting pack- help make them more willing to help un-
often require a full-size stage comparable ages and sound systems, and electric derwrite special events in exchange for
to those found at indoor arenas. If a mo- wheelchair lifts. recognition, such as signs and banners
bile stage features a recessed perfor- on site,and mention in programs and oth-
Marketing: Improve Visibility
mance area, the stage width can be en- er promotional materials.
larged in one direction—toward the au- What if the stage and performers are "Our local paper, The Thousand Oaks
dience. ready, but there's no audience? Special Star, has produced our Concerts in the
"If necessary,we can double the depth events fizzle without attendees,and mo- Park series for the past six years," says
of the main 16 ft.x 32 ft.stage,"says Art bile stages help ensure success by im- Steve Wiley, recreation services manag-
Turman,grounds maintenance manager proving event visibility and complement- er with the Conejo Recreation and Park
for the City of San Diego Parks and Recre- ing marketing efforts. District in Thousand Oaks,California."In
ation Department. "To accommodate "Our mobile stage immediately identi- exchange for free display ads and finan-
larger events,we add a lower tier of plat- fies the city's involvement in the special cial support, the paper's name is promi-
forms in front." event," says Larson. "Organizations or nently displayed on stage.This partner-
Some mobile stages feature a thrust- companies usually don't have their own ship has generated a tremendous amount
style stage that provides the option of mobile stage.It's unique and distinctive— of goodwill for the paper,and has been a
both widening and deepening the stage providing much greater visibility and on- big marketing boost for us."
by adding platforms to the front and sides site marketing than banners,balloons or In addition to local newspapers,Wiley
in a fan-shaped pattern. signs. Ours has very colorful graphics also recommends that parks and recre-
For maximum flexibility with either and lettering,including the city logo." ation departments enlist the help of radio
style stage, it is important to select ex- Iarson notes that festivals bring a great and TV stations."TV weather forecasters
tension platforms that can be easily added number of people together and offer a lot have a great deal of flexibility in their
to the mobile stage for large events,or set of bang for the buck.The City of Ft.laud- broadcasting,"adds Wiley."It's a tremen-
up alone for smaller events when a mobile erdale grosses$1 million each year from dous marketing tool to them to broadcast
stage alone would still be excessive.This festivals,with an average weekend atten- live from your event."
flexibility simplifies handling and reduces dance of 30,000. TV stations are often looking to in-
required storage space. Manufacturers "Our newspaper ads and programs list crease their presence in the community,
are working to ensure their mobile stages every concert during our season, and while adding variety and interest to their
meet these criteria. people follow the stage around," notes newscasts.It's a good idea to send a pro-
Material improvements have made mo- Fischer. "They're sitting in their lawn gram schedule with your key events high-
bile stages easier to handle by reducing chairs before it arrives,and they even ap- lighted to the station's assignment editor.
the weight of these platforms by more plaud when it's set up." who handles staff scheduling.
than half.Twenty years ago,a 4 ft.x 8 ft. To market a special event effectively,
platform weighed 220 pounds and re- it's vital to work with each sponsoring Financing: Focus on Value and
quired three to four people to lift. In the be Creative
p p group to help them organize their events.
1990s.the same size platform weighs just "They're the ones who will be able to By necessity, the financial aspect of a
over 100 pounds and can be easily lifted draw people,"says Schaffer.Essex Coun- large expenditure like a mobile stage is
by two people. ty is the most densely populated county critical.In an era of budget tightening,all
In recent years. mobile stage options in the country,with many different ethnic equipment must deliver long-term value.
have increased significantly.When Hen- events happening each week. A mobile stage can produce substantial
ry Ford introduced his Model T, cus- To break through this clutter and en- cost savings over time when compared
tomers could buy it in any color—as long sure each event is covered by the media, to the alternatives, making it an invest-
as it was black.Just as the automotive in- Schaffer's department and the sponsor- ment that pays for itself in two important
dustry changed to meet customer pref- ing organization each send out press re- ways: decreased labor costs and in-
erence,stage manufacturers today offer leases independently about the events. creased revenues.
many options, giving parks and recre- This ensures coverage.Schaffer also calls "If we didn't have our new mobile
ation departments the flexibility to select the media to follow up on the release and stage," says Larson, "We'd have to hire
the features and capabilities they want. answer questions.This personal touch is production companies to handle staging
Some of the many options now include important. and sound.That money adds up quickly."
custom graphic treatments, upgraded Corporate sponsors are attracted by In fact,when compared to the expense
electrical systems,remote-controlled hy- the mobile stage's visibility. This may of repeatedly erecting scaffolding-style
PSR NOVEMBER 1 9 9 5 s 43
11111111M01° IIIIMOSV 11111111110e 111111W1° - EL
�,.. Y
�;�• -4- • '�• .,.., ing lights built into our mobile stage's
='• - ' . . f roof canopy is a labor-saving asset,too,"
t►� ti '' __. notes Fischer. "We don't need to erect
. -•"""` separate light poles—it's easier and more
t t. 14-- ".= compact.,.
•; C . h In addition to cost savings, many de-
1 e'' --,-,,,',..7.-....:11.--2:
„ i'.::1-,... K`. -�r pat tments find that income from renting
•:`' ► �{ out their mobile stage can help offset pur
"l'7. -m chasing, operating and maintenance
.,.,���� in j,,-,iA,�.. s r costs. However, most agree that mobile
y:� "r %11z `!` . + x..44 . 0 stages should not be considered a major
r t x' • a
1.4 � 4 T • _ • 8".•-. �• / profit center.
"',, ,- ► - - fit' '"• a 'f ,,,�• \ "The rental fee set by our board is
tri- .!-, '1 -7-L
p', , a:� , „•" �� — meant to facilitate community use, not
- , -7r.4. .. jr4
MEM _ ` + make a profit per se,"says Wiley."Tile fee
, ,, * ! covers rental,setup.tear down and mile
_ age."Wiley's district uses its mobile stage
iIto ' , �mv 4 ,. ,, *" 1A,;-, approximately every other week in the
4"..'-'7' ---,--e- summer and sporadically throughout the
. i. ,i. ••
`4.r....... .- �� v i rest of year.
"Renting covers some costs,but we pri-
;,.4> . • •41111.1.', 1 stages for different events,a mobile stage manly bought it for our own use," ex-
,';!. "41` .%; can pay for itself in as few as two years, plains Larson. "All three of our mobile
< .,.�;;�1,431 �,` ^ ,, , • depending on the department's level of stages are kept pretty busy." In Ocean
r4",:..% . �� activity. County, the mobile stage is too busy to
`. %- .•• '' •�k
- ' ,' lam. '. And while mobile stages still require rent."The 33 communities in our county
-i,. • - ' j;X' ,4 fi, setup,recent innovations have made that are all asking to use it, says Fischer.
r, I. ". �'_'•t�"1 process faster and less labor-intensive. Although cost savings and rental in-
t
Labor costs can add up quickly,particu- come can be significant,parks and recre-
- - a.
larly because most work crews at special ation departments often find it difficult to
Special events can events earn overtime. afford a mobile stage,which can cost be-
be seen and heard by Hydraulic leveling is an innovation that tween$50,000 and$70,000. One innova-
largeaudiences,due saves time and money — the simplest tive option that is gaining popularity
to innovations like a mobile stage now can be set up by two among parks and recreation departments
cantilevered canopy people in less than five minutes.To add is a joint purchase with a nonprofit orga-
that improves enough stage extensions to double the nization, such as an arts foundation or
acoustics and stage size,setup would take 30 minutes. performing arts association.
sightlines. This compares to several hour's time and The City of Ft. Lauderdale used this
four people with older mobile stages,or same strategy and recruited a local foun-
even more time and people for platform dation for the arts who funded 50 percent. ;
or scaffolding systems. • "The cooperative effort benefits every-
"Our new stage is lighter and much one,"explains Larson.'This mobile stage
easier to handle," adds Fischer. "Set up enables the arts to go into the communi-
now requires only two people,when our ty—out of the band shell,performing arts
old one required four. Less manpower center or auditorium."
saves money,and this savings was a key Fischer sees a growing spirit of coop-
selling point to get approval to buy it," eration between the parks and recreation
says Fischer. field and other civic-minded organiza-
Built-in sound or lighting systems are tions,such as arts foundations or tourism
also designed to save parks and recre- departments.His 22-year tenure with the
ation departments time and money."Hav- New Jersey State Council on the Arts
4 4 - P & R NOVEMBER 1 9 9 5
illifog Isie 'ftinegie IftsoW 14112.11.11" ,
gives him a unique perspective,and he's .p.„. $/•-‘.,. ,
seen changes over the years. +: .'•' ti° = `
"Not too long ago, arts organizations `�' `�.„y ,� Lr :*144”,•..
would never think about partnering with r t' :' ; 'l�. ='
fir
parks and recreation, and vice versa," -, _ ,,t-fx•,
says Fischer. "I think parks and recre u ,{ 'r ""
ation used to consider any arts activity, . ',1e:,'.'
R' n*•. *f -'
L >: A
like listening to a concert,a waste of time � .; ,_' _
Mn,
because it wasn't athletic."
"But communities are realizing that NJ - 'r -
. combining assets can benefit everyone. J•� 'r_- .� ' ''�� - -
This is also true with tourism,"continues
Fischer."Without our cultural attractions, -
i
all we have is the beach.With our mobile rt%- _/C,, �-- -
stage,this beach is the site of a sympho ,� �� ,-
ny orchestra concert every Wednesday - / ' i
evening in the summer, attracting thou- :4.; '4P = K;, _ - . ~
sands of people." tom:
a r?;P3
If partnering with a nonprofit is not ,* - k � 1,�"+
possible,there are other creative options ;;.`"Sin..,r re, :, hx - v .4 , o- *, •GAaf.a +-, , _ td»Gb . fiSatLt �rEr. '
•
The City of Hollywood, Florida recently
found a unique way to purchase its new school groups and hundreds of individu-
mobile stage. The city's police depart- als contributed," notes Anderson. "The ' OCEAN COUNTY
ment has a Iaw Enforcement Forfeiture programming was very popular and ben-
-, DEPARTMENT OF PARKS
Fund (LEFF),which collects money con- efited a wide range of organizations—it I .,
AND RECREATION
fiscated in illegal activities and invests it was gratifying to have such an outpouring I 466.14111.1
back into the community. LEFF funds of support."The effort began in the fall .
- —
were designated for a new mobile stage, and was completed by summer;a perma- • _
to be used for a wide range of city activi- neat sign behind the stage lists all con ........„,..r....
ties,including music,dance,theater and tributors. - . . ',.,--a" -
crime prevention programs. "Our old stage is now a permanent Above:When today's Below:A mobile
"It takes creative thinking and a good venue at our county fairgrounds and we bigger events require stage can provide
working relationship among city depart- receive free indoor storage of our new larger stage areas, eye-catching
ments,"explains Dr.Ellen Manning,Hol- unit for 10 years in exchange for our do additional platforms visibility and on-site
lywood's superintendent of cultural af- nation,"adds Anderson. can be added to the marketingidentifying
fairs and special events."Additional LEFF Manufacturers are also willing to work front and sides of the a park and recreation
and Community Redevelopment Agency with parks and recreation departments mobile stage. department s involve-
funds enabled us to add enhancements to develop creative financing programs. ment in a special
like a sound system and lighting up- Many offer lease/purchase programs event.
grade." that lower annual payments to less than
"Getting our new stage took a real $8,000 and allow old mobile stages to be
grass roots effort."says Wendell Ander- traded in toward the purchase of newer
son, manager of cultural services for models.
Racine Parks. Recreation and Cultural For parks and recreation profession-
Services in Racine. Wisconsin. Ander- als,the growth in special events shows no
son is a member of the Tuesday Optimist sign of slowing. The public's value of Terry Forsberg is a sales
vs
Club of Racine. which formed a citizens leisure time will only increase the de- manager for the Wenger
Corp.in Owatonna.Minn.
committee to raise funds to replace the mand for special events and activities.A Wenger supplies equipment
city's 23-year-old mobile stage several mobile stage can be a valuable asset to ef- ''' and furniture for the
years ago. fectively and creatively meet these chal performing arts to parks
and recreation customers
"Local businesses, service clubs, lenges today—and in the future.■ ,yr across North America.
P & R NOVEMBER 1Q05 _ 45
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