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Home My WebLink About08/03/1999 TENTATIVE AGENDA August 3, 1999 Page -2- 14] Recommendations from Boards and Commissions: *A] Final Plat of EverGreen Heights, located south of Vierling Drive and east of Fire Station No. 51 - Res. No. 5201 15] General Business A] Public Works and Engineering 1. Accept Report and Set Hearing for CSAH 17, 17th Avenue and Sarazin Streets, Project No. 1999-7 - Res. No. 5202 2. Award of Contract for McGuire Circle, McGuire Court and Muhlenhardt Road Improvements, Project No. 1999-2 - Res. No. 5203 a. Correspondence from Charlotte Post regarding Project 1999-2 3. Prior Lake/Spring Lake Watershed District and City of Shakopee Agreement for a Feasibility Report for the Prior Lake Outlet Channel Improvement Project *4. Dean Lake Base Line Water Quality Study Grant B] Police and Fire *1. Mutual Aid Agreements *2. Completion of Probation - Jeff Tate and Matt Conway C] Parks and Recreation D] Community Development 1. SuperAmerica Appeal of Board of Adjustment & Appeals Decision Regarding a Sign Variance *2. Oppidan Sign Variance Appeal - Res. No. 5205 *3. Exemption from the Uniform Municipal Contracting Law for Y2K Issues -Res. 5206 4. Discussion of Transit Issues E] General Administration 1. Massage Center and Massage Therapist Licensing 2. Waste Management - update 3. Small Cities Development Program Administrative Contract 4. Five Year Equipment List *5. NSP Peaking Plant Noise Issue *6. Apportioning Special Assessments for Prairie Village 4th - Res. No. 5204 *7. Tobacco License - MoneyXchange 16] Other Business 17] Adjourn to Tuesday, August 10, 1999, at 4:30 p.m. TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 3, 1999 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7.00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayor's Report 5] Approval of Consent Business - (All items noted by an * are anticipated to be routine. After a discussion by the Mayor,there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS - (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) *7] Approval of Minutes - none *8] Approve Bills in the Amount of$331,738.24 9] Communications: 10] 7:00 p.m. Public Hearings: A] Proposed vacation of a portion of Shawmut Street between 2nd Avenue and 3rd Avenue and easterly adjacent alley-Res.No. 5200 B] Proposed vacation of a portion of the alley in Block 73, OSP, located between 5th and 6th Avenues and between Holmes and Fuller Streets- Res.No. 5199 11] Liaison Reports from Councilmembers 12] Recess for an Economic Development Authority Meeting 13] Re-convene TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting August 3, 1999 1. Roll Call at 7:00 p.m. 2. Approval of the Agenda 3. Approval of Consent Business-(All items noted by an 4 are anticipated to be routine.After a discussion by the President,there will be an opportunity for members of the EDA to remove items from the consent agenda for individual discussion. Those items removed will be consideredin their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 4. 4 Approval of Minutes: 5. Financial A.)Approval of Bills 6. Other Business: 7. Adjourn edagenda.doc CITY OF SHAKOPEE Cf iNSENT Memorandum 8� TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE : July 29, 1999 Introduction Attached is a listing of bills for the EDA and Seagate fund for the period 07/16/99 to 07/29/99 . Action Requested Move to approve bills in the amount of $73 , 739 . 02 for the EDA General Fund and $0 . 00 for Seagate . L-1 0 0 0 0 0 0 0 II H 0 0 0 0 0 0 0 II O . . • . II W 0 0 0 0 0 0 0 II a U N V' 10 N N N N (.0 d1 01 0 0 0 0 ‘33N 0\ 01 01 01 H H a> N M M M M H N M N N N r W CO 1f1 M M M Cl O N W N N N S H II (T) Ul II U Cl) II O H H r1 'r U) u1 Et w rnH W O H HLA o00 U] H U) W H H H X ax a O W W W pf� E-i Ul W z zr• •CH H O U1 H O W P' W H H UZZ O q rn z z 14XX I:4• CAH• 00o O w NI-1a p o p; x H H co O 0 H H 0 W Z 4-4 qU Uq 1-1 q U] FC FC H (u H O RS 0 Q M N N z w W N d d N N N 01 M M w O to d' d' W N N N O z 0 0 t0D 0 01 01 01 01 01 01 al 01 01 H H H N H H H "-N q o 0 0 4' H U) 01 01 H 44 H H H K o 1' 4' 0 0 U) AMM H a w C O N v' d' 0 H H try vt1 p; H 0 H O .-IH H a A W w o o o O 0 6 H 01 01 O1 W W 0 0 Q H H H 0 k Q Lfl If1 u1 H El H H H 0 0 CITY OF SHAKOPEE elevirreakonl I a I Memorandum TO: Economic Development Authority FROM: Gregg Voxland, Finance Director SUBJ: TIF Reports DATE : July 29, 1999 Enclosed are copies of the Tax Increment Reporting forms for 1998 that are sent to the State Auditors Office, County Auditor, County Board and School Board. Also enclosed is a copy of the published notice (8/5/99) regarding TIF. S CD Cn a) In 0) O) I[) ,- CO- CQ CO N O `) a) Lo 0 c (r) co- L 'a to CU T 0U V) - _0 0 0 �. N O O O M cei N , Op I , I, I ao m o c4 ', O ..C fV LU N C 0To on41) U 0 ,�' a m O "N ` " E (C ifs m co w o U .co C U w N O CO c0 C V 'N C 0 co CD co. C) Q) 7 a) .II L ••- (U � 2 cow toL mma) -5U aiM Q, E UM L CR X o :7, 0) "'' a C4 a t0 �, c fn L L a) .-. a) O N (OD CSD CO CSD O. O N 2 01 U N- N� m O .,... CO. CO- CO- a� •` L M "' W N etct O as N .N EA �- co Cn co O `- as 'O c E C -c,„ 0) vi a) aT a) c6 7 U Op 0 c p M c U 2 co C a M C Cb r (T �- CO .0 c a) a Q) IA 3 CO COa O co co 0o CD I X Co O. 1- N: E c cu ., : 0 v_ Cr , an O 0) O , to ;II C 0 a) CC7 O E '` .II C M c M ,- N 00 co- co- co- •0 (Cr Y .L.., r- 'a' O y E E O N N M N a) 0 E _c " 0 y ❑ U E p E E w GIG" 0 vs a) d C C U C o .�>S X c C O X d' N M C) d• C +•� U 0., O C4 U E a) CII M et Cf) .- co O M c E 0 x '.cis N O O N CD CO LO 1 . CA L In CC -t CC LL O W y r .- Cn M rn C) ti ,_ — a) C ` 2 r- M N N 1- CO Cn 0 C c° C p_ 0 ,- N CO N� •-- i L p O X CO Y O co 0) C6 .- CU CO O .0 69 N `- 0 U 0- a) c W F- >- Cr) o c a Q o o O. w O U as C6 C O N a L •C .0 -C L O co C6 Y 0 O N U) (n 0) It 2 a) CC L1.. < 'O N L N 0 O •c -0 U 'c-, L to C .,-., C 'C7 C C o N C) O _c n.+_' C > > a) co C p E (Ts >, a) X 0 ,-,m 2 a N- CO N a C :0 a) c a U i C a) 0 a) vi " j > -co c0 h U w cn E a) a o • h 5 -0 c .E c Q 0 O O L .L O CT j ❑�- O to a L C O .>' C C L O = c E "- 0 •U CT.N (C O •� «J U -0,_ '- >, E '. '- 0 X C C .r= E. C" c c a cv 0 c 0 > •'o ' ,cX., `"-• c •'5 c ~ c •= a) c� W •C U X C '0 0 a > C 4O t ` c c0 a) .- U �. CD CO C4 a) E IL 7 IC- co - X CC o .0 E •a) a) a 1.- •- a) cn v a ...' ca 'r c a) (A .- ca a.- o .- • .- � - - U 0 Cn ma E .- c > ❑ N N 0 co ` 0:10 - a) c co- o w n c c)-p a o E a) a s �, o m E X a) 0 o O c .0 • c ` c c c c c 'v o c E o - W C o m e a) a) a) m a) a) C E a) Z 0 CD co c CU L E •> E E E c'nu CD cXv U c E E m a �n c o E •� E E E 2 o a) .-c cTi X X o ZZI- O U O ❑ c �II c c c c n }-- C 01 CII - - - - * — F- as J X U U) 2 Tax•Increment Financing Authority Report . For The Year Ended December 31, 1998 TIF Authority Report Label TIF 1 K-MART 501 Tax Increment Financing District Name TIF District Name County's District# TIF Authority SHAKOPEE SHAKOPEE TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Where TIF District is Located County Where TIF District is Located TIF Authority's Authorized Representative GREGG VOXLAND, FIN DIR (612)445-3650 TIF Authority's Authorized Representative Telephone Employer of Authorized Representative(if different from TIF autli CITY OF SHAKOPEE Address TIF form mailing 129 HOLMES ST S address: SHAKOPEE,MN 55379 City . State _ Zip Code Tax Capacity Not Applicable El Value 1. Current net tax capacity + (31-13 7o7 2. Original net tax capacity - // 7 73 3. Captured net tax capacity = q31 931 4. Fiscal disparity deduction, if applicable - — 5. Captured net tax capacity shared with other taxing jurisdictions - — 6. Captured net tax capacity retained by TIF authority = _ 6)3/, g34/ 7. Is this TIF district located in a fiscal disparities area and is it under option A9 Yes Ej No 8. If yes, indicate the amount of total tax increase from the Commissioner of Revenue Fiscal Disparities Contribution Statement $ /s2, 93 8 Tax Increment Rebates or Payments (Direct or Indirect) Not Applicable El Accounted for 1998 in Prior Years Amount 9. To property owners 10. To developers — — 11. To governmental units other than the municipality _ / 7ss 97(0 /2.331Si_ 12. Value of in-kind benefits provided to other governmental units(describe) — — A. B. • — — 13. For activities and improvements outside TIF district 2-3� 353 (,(oo /. 2.2 9, OZ. 14. Total Real Estate Transactions Not Applicable Q Cost to TIF Price Paid Property Sold to Developer from Beginning of TIF District Authority by Developer 15. A. 1,11/04,—r S %P - lr/ gr_H408" 1(139 N6ff B. Sources and Uses of Funds A. B. C. D. Original Cumulative Accounted TIF-Plan Modified TIF- for in 1998 Budget Plan Budget Prior Years Amount Sources of Funds Amount Amount Amount 16. Tax increment revenue • i ,o o �-; 3/,-/5-2 2-$ 572, 37/ 1, 3)s 83 17. Interest on invested funds 7 l000'0,3 s" t , 7t k-/3 o gas` 3)3 18. Bond proceeds 31(050,, Doo 29, /78/ q.32 1.9 /7_r_flj ___ _ 19. Loan proceeds .5"vo 0 or ...5-00‘ oo o 20. Real estate sales // I 0 o/ 0 0� /,139/ 1/4g // /3 y! y6$ 21. Special assessments 228, 97$ _ 2-2f3' 97g 22. Rent/lease revenue e/d,2-52- "7y 2Sz 23. Grants 24. Other(describe) A. S T 4,2 1, 76-(0/2g1 17540 2q/ B. tscro,,j e•c rarnje cl (0,72 v C. 25.Transfers in(from line 49) kit //At c/33 3 3s/r(o(n/p 1/27I /2 I 631 26. Total Sources of Funds $ J-/oo,ooc, 77 ol?-S F/3,C; 72,7.x2-/7$3 /,7 339 Uses of Funds - 27. Land/building acquisition /,/00, ' 'o 2, 931, 7/3 _ a, &Fa 72.3 _ -s0? /1.7 28. Site improvements/ — — — preparation costs / /2..0, o d 1�777 (oy(v 1/ 7771 (Dye 29. Installation of public utilities 2t 04-0 oo c /0 /(D2, 2 u' 5.27 72-72-1 30. Parking facilities 31. Streets and sidewalks 918%.,1190 9,gq(ot N90 32. Public park facilities 3$a oc e 33. Social, recreational, conference facilities or similar public improvements s 78 9, 36P 7 s Co 99/-307 //S,3 2.-.5" 34.Interest reduction payments 35. Bond principal payments -3 (9s0, oxo 2 7, 1/-C 000 2.S N2-0 000 I, 013-0/ c 0 0 36. Bond interest payments // /s3 37S / / /O 707 9SS _ /.5."3 4:47 37. Loan principal payments _ Soat o 0o 82/ dao _ t11�/06 --� 38. Loan/note interest payments _48 /�/7 2.S /o 9____, 1.3/ 031_ —— r 39. Administrative expenses ss odd 12.72 s"s3 2 s 9c.3",5 211 t _3 .— 40. Other(describe) A. �'S ,C3 72-0 2-t0?2, 0/ 2.. / 7-S 7/v /23 s� B. Re,loa,oT,'o.& 3g5 907 ,38s, 9o7 C. 41. Transfers out(from line 55) 2. Nom/ 3o i. 2/ y,5/, 302- / , 42. Total Uses of Funds 7 975, 060 77 92-S gag 76 C‘74, (pH 9 /, g3, 2.3 I 43. TIF District Balance(Deficiency) Nes coo — /t 332/ /31/ 1, 229, 3o2.- TIF District Name: / 11'0MAr' 1998 TIF Authority Report-Page 2 Transfers - Identify TIF District or Fund Not Applicable 0 Accounted for 1998 in Prior Years Amount From Other TIF Districts or Funds 44. 6-e v ei-A 1 Fu a) 7Z rTf�l L1'1/�l^c/P.Na.,�� _l0� (Glv�--- 45. _14Pd a riF 3%/0/(o o/ — - mt__.7__T/ r — 30 92-7--- 2-8',P&/ 46. 'F 4 t. *2-,2y, to G, -- (p ii - 222 i_7 47. '7 % • ql, '.Ii, y3rN/o y--- 48. l 9 .) .5 /99 �ssr988 49. Total Transfers In(to line 25) _ -Si 3s/. (o(o/v H2 7 s-3 3 To Other TIF Districts or Funds 50. 11 Pf T l r 273.54, s2-lo 51. 41- (p T/c qH -77(0 52. 53. 54. 55. Total Transfers Out(to line 41) Z, i-is/1.302.- Interest and Investment Earnings Not Applicable 0 • On or Before 7/1/97 On or After 7/2/97 56. Interest/investment earnings received 7� 3(c?. 51 / ct31(�3y Property Sales/Leases and Advance/Loan Repayments Not Applicable On or Before 6/30/97 On or After 7/1/97 57. Proceeds from sale or lease of property // / $3, 72 D _ 58. Repayment of advances and loans(exclude interest) ..5-t)0, Do a Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable tz General Obligation Revenue Total 59. Original issue amount (Q S-73', 000 (e, ,5-7,5, o o v 60. Outstanding 12/31/97 3 („q3' o 0 0 3 to 5'5' c n c 61. Issued in 1998 — 62. Principal paid in 1998 // O 8- oe�c, /; .DSV c'oc' _ 63. Outstanding 12/31/98 .2.t 1p/.s' 0 0 0 21 & I s o Do 64. Interest paid in 1998 /s3 Co S 7 /s3 &5-7 65. Principal due in 1999 SQ. 000 — _ -s s; poo — 66. Interest due in 1999 11S 5/2- //._ s/2. TIF District Name: .4 / l'{MAr ) 1998 TIF Authority Report-Page 3 toi /. t—uiwu..l v1 .an Mk,'CILIUM nem mat 1S UCUIe stcu LU U1C payment or non-pootea lir oonus 68. Is amount on line 67 held in an escrow account? ❑ Yes IZI No 69. Is pay-as-you-go financing being used? ❑ Yes ❑ No 70. If yes, list amount of documented developer costs incurred to date $ Other Non-Pooled Financial Obligations Not Applicable ❑ Amount of Original 1998 Principal 1998 Interest Outstanding Description of Obligation Obligation Payments Payments 12/31/98 71. CIF LoAn) Svo, 0et,) I-1/7/ /oo 13/ 03 2 72. 73. 74. 75. 76. Total ,Soc.; o00 x117, /oo /3 o3 7 77. Have you included a copy of the annual disclosure statement that Minn.Stat.§469.175,subd.5,para.(b) requires the TIF authority to publish? (TIF reports are incomplete if the annual disclosure statement is not submitted.) ® Yes ❑ No —tc; F/4ANc.e la_rec/or- (!e/1 ) •996i/ Name of Pres er(print or type) Title Phone Number • G T� c SA a f�o�_ Employer of Preparer/ (print or type) �re99 Uo,C/An12 �i1ANce_ ��rc-%� (e0lr) l/9(.�"ciGo �/ Name of TIP/Authority's Authorized Representative(print or type) Title Phone Number c; o� c%Axc Employer/of TIF Authority's Authorized Representative(print or type) v 7/2- /9 Signature of TIF thority's Authorized Representative Date Vox/,4 J �'�l� is, r� b Email Address of TIF Auttfority's Atithorized Representative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Avenue W St. Paul, MN 55104 TIF District Name: / !�/t/f,qrT 1998 TIF Authority Report-Page 4 Tax Increment Financing Municipality Report For The Year Ended December 31, 1998 Municipality Report Label TIF 1 K-MART 501 Tax Increment Financing District Name TIF District Name County's District# TIF Authority SHAKOPEE SHAKOPEE TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Whete TIF District is Located County Where TIF District is Located Municipality's Authorized Representative GREGG VOXLAND, FIN DIR (612)445-3650 Municipality's Authorized Representative Telephone Employer of Authorized Representative(if different from municipality th CITY k)F SHAKOPEE TIF form mailing 129 HOLMES ST S Address address: SH.AKOPEE,MN 55379 • MN City State Zip Code I. TIF District type(check one): 171 Pre-1979 0 Mined Underground Space El Renewal and Renovation 0 Housing 0 Economic Development 0 Uncodified Law E Redevelopment 0 Soils Condition Specify:__P fY: 2. Is this a"Qualified Housing District"as defined in Minn. Stat. §273.1399? El Yes ® No MM / DD / YY 3. Original TIF plan approval date / / L 3 / 72 4. Certification request dates* A.Original Z / /1-/ / .7 B.Geographic enlargement(s) 7 / / g/ 7 9 / / / / C.Hazardous substance subdistrict / / N,4_ Note: *The certification request date is the date the TIF authority requested the county auditor to certify the original net tax capacity of the TIF district. It is NOT the date of the adoption of the TIF plan or the date the county auditor actually certified the original net tax capacity of the TIF district. For a request mailed to the county auditor,it is the postmark date on the mailing envelope. For a request hand delivered to the county auditor, it is the delivery date. This date is critical in the application of various TIF laws,therefore it should agree with the county auditor's records. 5. Certification date 2 / z o / 7 6. Date of most recent modification of TIF-plan budget(if any) • /Z / /3/ 9g 7. Date of required decertification /2- / 3 / /U 2 8. Year first tax increment payment received(actual or anticipated) / q&o 9. If the TIF district has special legislation,please specify the year,chapter,article,and section of the law. . Year Chapter Article Section /-{ 10. Tax increment revenue to be received in 1999 $ 1 O 9 7 (09 0 , ' 11. Tax increment paid by the TIF authority in 1998 to governmental units other than the municipality. Amount paid Name of governmental unit(s) $ 1Z3 y3'/ 12. Value of in-kind benefits financed with tax increment provided by the TIF authority in 1998 to a governmental unit other than the municipality. Value Describe in-kind transaction(s) $ NA- 13. Does the TIF plan or other governing document permit tax increment to be expended: A. to pay bonds,the proceeds of which were or may be expended on activities located outside the TIF district? Yes [J No B. for deposit into a common fund that may expend money on activities located outside the TIF district? El Yes No C. to otherwise finance activities located outside the TIF district? [J Yes Ei No Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable fl General Obligation Revenue Total 14. Original issue amount (o ,S 7,� o n (p .s'2.s o n a 15. Outstanding 12/31/97 3 4,9.3; o av 5.6 90 16. Issued in 1998 _ 17. Principal paid in 1998 /i o$O o 0 O —/ 09-0 c°cco 18. Outstanding 12/31/98 2, (o/5 cion 2 Co/-5" 600 19. Interest paid in 1998 /s'3. (pg7 /5,3, (off 7 20. Principal due in 1999 -5-y‘ oao _55-5- 000 21. Interest due in 1999 I/--4; 572 _ 22. Has the municipality created a special taxing district for this TIF district? Yes Q No bre Cg (4 /.4n0C F./IV/Wee. �C/ir - for ---- Qv/L) y/56 4, 7/ Name of Prepafer(print or type) Title Phone Number �i'7`/ o # SAA Employer/of Preparer(print or Jtyp6) G re-9q� V!9X/.4-Aid Fi'.JANc (k/9b) 41 0 96 7/ Name of Mdnfcipality's Authorized Representative(print or type) Title Phone Number G; T/ of SAA4'o,/7e Employer of Municipals 's Auth6rized Representative(print or type) -- _7/ 3/� Signature of Mu ipality's Authorized Representative Date e)le)V1AnJ,1 LOCtS Orq Email Address of Municipality's Auth6rized Representative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre • 1600 University Ave W St.Paul,MN 55104 TIF District Name: / r/`I Ar- i 1998 Municipality Report-Page 2 Tax Increment Financing Authority Report For The Year Ended December 31, 1998 TIF Authority Report Label Tax Increment Financing District Name TIF 3 DOWNTOWN 503 TIF District Name County's District# TIF Authority SHAKOPEE SHAKOPEE TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Where TIF District is Located County Where TIF District is Located TIF Authority's Authorized Representative GREGG VOXLAND,FIN DIR (612)445-3650 TIE Authority's Authorized Representative Telephone Employer of Authorized Representative(if different from TIF autli CITY OF SHAKOPEE Address TIF form mailing 129 HOLMES ST S address: SHAKOPEE, MN 55379 City _State ` _Zip Code Tax Capacity Not Applicable ❑ Value 1. Current net tax capacity + ___k_0_, 1,4_-3 d _-_ 2. Original net tax capacity _ /- $ N b"2_ 3. Captured net tax capacity = 1/ y8 4. Fiscal disparity deduction, if applicable - 5. Captured net tax capacity shared with other taxing jurisdictions - — 6. Captured net tax capacity retained by TIF authority = 2 oNg 7. Is this TIF district located in a fiscal disparities area and is it under option A? Q Yes [J No 8. If yes, indicate the amount of total tax increase from the Commissioner of Revenue Fiscal Disparities Contribution Statement $ 3 7 9 3 Tax Increment Rebates or Payments (Direct or Indirect) Not Applicable El Accounted for 1998 in Prior Years Amount 9. To property owners _ 10. To developers _ 11. To governmental units other than the municipality _ -- N9,3 2.4-_. _ y7 0_8_ 12. Value of in-kind benefits provided to other governmental units(describe) — —— A. — — B. • -- — 13. For activities and improvements outside TIF district 3 c/ 739 z 8 0$/ 14. Total $y 0-6y 30� 9$9 Real Estate Transactions Not Applicable 0 Cost to TIF Price Paid Property Sold to Developer from Beginning of TIF District Authority by Developer . 15. A. Sources and Uses of Funds A. B. C. D. Original Cumulative Accounted TIF-Plan Modified TIF- for in 1998 Budget Plan Budget Prior Years Amount Sources of Funds Amount Amount Amount 16.Tax increment revenue 2 Z9. o g 7 y,.3 Sso. N? =30 y 89 17. Interest on invested funds 18.Bond proceeds 23 a boo /-5-9 /VP Co 19.Loan proceeds 20. Real estate sales 21. Special assessments 22. Rent/lease revenue 23. Grants 24.Other(describe) A. B. C. 25.Transfers in(from line 49) 26. Total Sources of Funds L1 S`i oc 7 csoil N(o y 7091433 30989 Uses of Funds 27. Land/building acquisition __ _ 28. Site improvements/ preparation costs 29. Installation of public utilities 30. Parking facilities /v o/pod 31. Streets and sidewalks 2.s.1.3, 1] 2.N33 qN1 32. Public park facilities 33. Social,recreational, conference facilities or similar public improvements 34.Interest reduction payments 35.Bond principal payments 2-3o� acaa 36.Bond interest payments So 76 7 37. Loan principal payments 38. Loan/note interest payments 39. Administrative expenses Z$ 306 ,5y ayo �,�l2_810 40. Other(describe) A. T.S O 72 0 sloe I-0_-32 5" Z r908 ---- B. / AAO LaAA1s .S O oc) C. 41. Transfers out(from line 55) NN7 5 2 0 3(01, q2_-7 42. Total Uses of Funds )4s9/ o 8 7 SoZ 7o 9 41 3 3 30 9 B'g 43. TIF District Balance(Deficiency) — N-- TIF -TIF District Name: /1 3 Qoya.VI c��,� 1998 TIF Authority Report-Page 2 Transfers - Identify TIF District or Fund Not Applicable J Accounted for 1998 in Prior Years Amount From Other TIF Districts or Funds 44. 45. 46. 47. --- 48. 49. Total Transfers In (to line 25) To Other TIF Districts or Funds 50. / KMAr-r- 310/ g2-7 _ 51. 1/ /dt 6I Se-v,`‘..-e- _- 22 081 52. 53. 54. 55. Total Transfers Out(to line 41) _3(04 92_7 Zg a g/ Interest and Investment Earnings Not Applicable On or Before 7/1/97 On or After 7/2/97 56. Interest/investment earnings received Property Sales/Leases and Advance/Loan Repayments Not Applicable El On or Before 6/30/97 On or After 7/1/97 57. Proceeds from sale or lease of property 58. Repayment of advances and loans(exclude interest) Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable LLQ General Obligation Revenue Total 59. Original issue amount 60. Outstanding 12/31/97 61. Issued in 1998 62. Principal paid in 1998 63. Outstanding 12/31/98 64. Interest paid in 1998 65. Principal due in 1999 66. Interest due in 1999 TIF District Name: 3 1998 TIF Authority Report-Page 3 so •• •-••••• -- •—••• •••......a...m 10.1%.1 waa Lao..ray 1116111 Vl IWl!-l)uU1CU 111' UVIIVJ . 68. Is amount on line 67 held in an escrow account? ❑ Yes © No 69. Is pay-as-you-go financing being used9 ❑ Yes ❑ No 70. If yes, list amount of documented developer costs incurred to date $ NA Other Non-Pooled Financial Obligations Not Applicable Eg Amount of Original 1998 Principal 1998 Interest Outstanding Description of Obligation Obligation Payments Payments 12/31/98 71. 72. 73. 74. 75. 76. Total 77. Have you included a copy ofthe annual disclosure statementthat Minn.Stat.§469.175,subd.5,para.(b) requires the TIF authority to publish? (TIF reports are incomplete ifthe annual disclosure statement is not submitted.) Yes ❑ No — t r-e, - y F/niAAlc e �_rec toy- (!Qix )</96 94 i/ Name of Prc er(print rint or type) Title Phone Number G;7j csr ShAfroP Employer of Preparer(print or type) e2J9 lioK/AAI2 f;',44/4ce- /9�'/a r'�� (b/2) s196-9Co -7/ Name of TYfi/Authority's Authorized Representative(print or type) Title Phone Number c%AAic a Employer%of TIF Authority's Authorized Representative(print or type) ./q/ e 7/23/1, Signature of TIF Au ••rity's Authorized Representative Date 9 oox1,4A4 e Email Address of TIF Autlfority's Atifhorized Representative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Avenue W St. Paul, MN 55104 TIF District Name: 3 6Ow.,,7 a' J 1998 TIF Authority Report-Page 4 Tax Increment Financing Municipality Report For The Year Ended December 31, 1998 Municipality Report Label r TIF 3 DOWNTOWN 503 Tax Increment Financing District Name TIF District Name County's District# TIF Authority SHAKOPEE SHAKOPEE TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Where TIF District is Located County Where TIF District is Located Municipality's Authorized Representative GREGG VOXLAND,FIN DIR (612)445-3650 Municipality's Authorized Representative Telephone Employer of Authorized Representative(if different from municipality tt CITY OF SHAKOPEE TIF form mailing 129 HOLMES ST S • address: Address SHAKOPEE,MN 55379 MN City . State Zip Code 1. TIF District type(check one): • Pre-1979 El Mined Underground Space El Renewal and Renovation O Housing 0 Economic Development D Uncodified Law ® Redevelopment E3 Soils Condition Specify: 2. Is this a"Qualified Housing District"as defined in Minn.Stat. §273.1399? 0 Yes El No MM / DD / YY 3. Original TIF plan approval date (, / 2 c7 / g 7- 4. 4. Certification request dates* A. Original /a / 20 / q2 B.Geographic enlargement(s) / / / / / / C.Hazardous substance subdistrict / / Note: *The certification request date is the date the TIF authority requested the county auditor to certify the original net tax capacity of the TIF district. It is NOT the date of the adoption of the TIF plan or the date the county auditor actually certified the original net tax capacity of the TIF district. For a request mailed to the county auditor,it is the postmark date on the mailing envelope. For a request hand delivered to the county auditor,it is the delivery date. This date is critical in the application of various TIF laws,therefore it should agree with the county auditor's records. 5. Certification date /p / 2 7 / g2- 6. Z6. Date of most recent modification of TIF-plan budget(if any) /2- / /S / 98 7. Date of required decertification / . / 31 / o 2 8. Year first tax increment payment received(actual or anticipated) /9g3 9. If the TIF district has special legislation,please specify the year,chapter,article,and section of the law. Year Chapter Article Section 10. Tax increment revenue to be received in 1999 $ 3 0/$ •11. Tax increment paid by the TIF authority in 1998 to governmental units other than the municipality. Amount paid Name of governmental unit(s) S 00 7 . 0 S 2- 9 b g 12. Value of in-kind benefits financed with tax increment provided by the TIF authority in 1998 to a governmental unit other than the municipality. Value Describe in-kind transaction(s) S N4- 13. Does the 111• plan or other governing document permit tax increment to be expended: A. to pay bonds,the proceeds of which were or may be expended on activities located outside the TIF district? ® Yes [J No B. for deposit into a common fund that may expend money on activities located,outside the TIF district? ® Yes Ei No C. to otherwise finance activities located outside the TIF district? © Yes [J No Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable El General Obligation Revenue Total 14. Original issue amount 15. Outstanding 12/31/97 16. Issued in 1998 17. Principal paid in 1998 18. Outstanding 12/31/98 19. Interest paid in 1998 20. Principal due in 1999 21. Interest due in 1999 22. Has the municipality created a special taxing district for this TIF district? [J Yes ® No 6-re-c; Vox/Anf e �,'r��%r ((viz)NS(, cilo 7/ Name of Pr6pifrer(print or type) Title Phone Number Ci 7, s/ /<'b t, Employer 6f Preparer(print or typeP 6-re9 Vcixli4r3r'nl4hlce. /Jrre .- (( 12-)N46-967/ Name of M rficipality's Authorized Representative(print or type) Title Phone Number G,Tv O-C S/i An k.e Employer of Municipality's •uthorited Representative(print or type) 76—/91 Signature of Municipality's Authorized Representative Date (� UBXIANc/ 1-0rs , orc Email Add?'ess of Municipality's Atfthorized Rb iresentative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Ave W St.Paul,MN 55104 TIF District Name: / ,(1r,U;,4f ncc;.J 1998 Municipality Report-Page 2 Tax Increment Financing Authority Report For The Year Ended December 31, 1998 TIF Authority Report Label TIF 7 MEBCO 506 _ I IF District Name County's District# Tax Increment Financing District Name SHAKOPEE SHAKOPEE TIF Authority TIF Authority Municipality That Approved TIF District SHAKOPEE SCOTT City/Town Where TIF District is Located City/Town Where TIF District is Located County Where TIF District is Located TIF Authority's Authorized Representative GREGG VOXLAND, FIN DIR (612)445-3650 TIF Authority's Authorized Representative Telephone Employer of Authorized Representative(if different from TIF autll CITY OF SHAKOPEE TIF form mailing 129 HOLMES ST S Address address: SHAKOPEE,MN 55379 City _ State Zip Code _ Tax Capacity Not Applicable El Value 1. Current net tax capacity + (oi 58J 2. Original net tax capacity _ - 2 o K 22- 3. Captured net tax capacity = N/ /6,0 4. Fiscal disparity deduction, if applicable - /q/ 076 5. Captured net tax capacity shared with other taxing jurisdictions - 6. Captured net tax capacity retained by TIF authority = 2_2 o$Z 7. Is this TIF district located in a fiscal disparities area and is it under option A? El Yes ® No 8. If yes, indicate the amount of total tax increase from the Commissioner of Revenue Fiscal Disparities Contribution Statement $ _/04 Tax Increment Rebates or Payments (Direct or Indirect) Not Applicable El Accounted for 1998 in Prior Years Amount 9. To property owners _ 10. To developers ----- I 1 ___11. To governmental units other than the municipality 2-(01 $N 7______ 12. Value of in-kind benefits provided to other governmental units(describe) A. B. 13. For activities and improvements outside TIF district 1413/ '19 6' 43,N(,11 14. Total 2-70� '3'13 t13, L/4o Real Estate Transactions Not Applicable Cost to TIF Price Paid Property Sold to Developer from Beginning of TIF District Authority by Developer 15. A. B. • Sources and Uses of Funds A. B. C. D. Original Cumulative Accounted TIF-Plan Modified TIF- for in 1998 Budget Plan Budget Prior Years Amount Sources of Funds Amount Amount Amount 16.Tax increment revenue 2 o2, 000 .3/.2- 003$ 270 3'/3 H-3/__Y411-1 17. Interest on invested funds s 90 6 903 _ 18. Bond proceeds 19.Loan proceeds /57/ 98y �_S y 9$y — 20.Real estate sales 21. Special assessments 22.Rent/lease revenue 23. Grants 24.Other(describe) A. B. C. 25.Transfers in(from line 49) 26. Total Sources of Funds 2-02- 000 i/7S oj3 6, '/34// 2-30 y3 H!o y Uses of Funds 27. Land/building acquisition /83 Co i(o pa (082 /y &V _� 28. Site improvements/ preparation costs 29. Installation of public utilities 30.Parking facilities 31. Streets and sidewalks 32. Public park facilities 33. Social,recreational, conference facilities or similar public • improvements 34.Interest reduction payments 35.Bond principal payments 36. Bond interest payments • 37. Loan principal payments /57 9V./ _ J3"7 9$Y_ 38. Loan/note interest payments 39. Administrative expenses /8 3s'7' /s 303 / 303 40.Other(describe) _ A. ss © 72-c_, 2-40, �y 7 B. C. 41. Transfers out(from line 55) /33 /y-o 07'/, //•S H33/way 42. Total Uses of Funds 2_02, 0 0 0 K7s 93 eyo i-/3N 23 o I-I 3, 43. TIF District Balance(Deficiency) — — — TIF District Name: 7 M c A c- o 1998 TIF Authority Report-Page 2 . Transfers -Identify TIF District or Fund Not Applicable El Accounted for 1998 in Prior Years Amount From Other TIF Districts or Funds 44. 45. 46. 47. 48. 49. Total Transfers In (to line 25) To Other TIF Districts or Funds 50. 4- / K/viAr r q 51. // Qe.AT SHrv; - y/3hiloy 52. 53. 54. 55. Total Transfers Out(to line 41) 91, A-ll S h13,I/to Interest and Investment Earnings Not Applicable On or Before 7/1/97 On or After 7/2/97 56. Interest/investment earnings received S, 903 — Property Sales/Leases and Advance/Loan Repayments Not Applicable 11 On or Before 6/30/97 On or After 7/1/97 57. Proceeds from sale or lease of property 58. Repayment of advances and loans(exclude interest) /67/ 98''/ — Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable a General Obligation Revenue Total 59. Original issue amount 60. Outstanding 12/31/97 61. Issued in 1998 62. Principal paid in 1998 63. Outstanding 12/31/98 64. Interest paid in 1998 65. Principal due in 1999 66. Interest due in 1999 TIF District Name: 3/ 7 M�.g c-" 1998 TIF Authority Report-Page 3 U I. rUILUUlll VI L4X IIII:IGII1Glll IICIU uldl ucull.aLcu w ulc lJG)'111GIll UI IIUII-pUUIGU I it UU1luJ .D riff 68. Is amount on line 67 held in an escrow account? ❑ Yes a No 69. Is pay-as-you-go financing being used? ❑ Yes ® No 70. If yes, list amount of documented developer costs incurred to date $ Other Non-Pooled Financial Obligations Not Applicable Amount of Original 1998 Principal 1998 Interest Outstanding Description of Obligation Obligation Payments Payments 12/31/98 71. 72. 73. 74. 75. 76. Total 77. Have you included a copy ofthe annual disclosure statement that Minn.Stat.§469.175,subd.5,para.(b) requires the TIF authority to publish? (TIF reports are incomplete if the annual disclosure statement is not submitted.) ® Yes ❑ No rte. F'NANc-e /a_rec moor- (!a/?- )1/9% 96 7/ Name of Pref er(print or type) Title Phone Number G/7/ c-c �SA,a Is'c, e- Employer of Preparcr(print or type) e c)q UOX IA Al 1'SANGe. �I'rc i c,— ((o/z) ,/96 y 71 Name of UV/Authority's Authorized Representative(print or type) Title Phone Number C;y �� ShAK� Employer of TIF Authority's Authorized Representative(print or type) Signature of TIF Authority's Authorized Representative Date EmailVoylAA'cl e L-(�`is ,br Address of TIF Autlfority's Aorized Representative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Avenue W St.Paul,MN 55104 TIF District Name: 41 7 M t Ric o 1998 TIF Authority Report-Page 4 Tax Increment Financing Municipality Report For The Year Ended December 31, 1998 Municipality Report Label TIF 7 MEBCO 506 TIF District Name County's District# Tax Increment Financing District Name SHAKOPEE SHAKOPEE TIF Authority TIF Authority Municipality That Approved TIF Distri'-t SHAKOPEE SCOTT City/Town Where TIF District is Located Cit//Town Where TIF'District is Located Couity Where TIF District is t.oca,ed GREGG VOXLAND, FIN DIR (612)445-3650 Municipality's Authorized Representative Municipality's Authorized Representative Telephone CITY OF SHAKOPEE Employer of Authorized Representative(if different from municipality thi TIF form mailing 129 HOLMES ST S address: SHAKOPEE,MN 55379 Address MN City State Zip Code 1. TIF District type(check one): O Pre-1979 0 Mined Underground Space 0 Renewal and Renovation O Housing Ezi Economic Development 0 Uncodified Law O Redevelopment J Soils Condition Specify: 2. Is this a"Qualified Housing District"as defined in Minn.Stat. §273.13999 El Yes ® No MM / DD / YY 3. Original TIF plan approval date .3 / j!o / 81 4. Certification request dates* • A.Original / 2-2. / q 0 B.Geographic enlargement(s) / / / / / / N 4 C.Hazardous substance subdistrict / / Ng Note: *The certification request date is the date the TIF authority requested the county auditor to certify the original net tax capacity of the TIF district. It is NOT the date of the adoption of the TIF plan or the date the county auditor actually certified the original net tax capacity of the TIF district. For a request mailed to the county auditor,it is the postmark date on the mailing envelope. For a request hand delivered to the county auditor,it is the delivery date. This date is critical in the application of various TIF laws,therefore it should agree with the county auditor's records. 5. Certification date 2 / / !o / 9 0 6. Date of most recent modification of TIF-plan budget(if any) /L / /s / 9$ 7. Date of required decertification S' / /to / 99 8. Year first tax increment payment received(actual or anticipated) / 9 q 9. If the TIF district has special legislation,please specify the year,chapter,article,and section of the law. Year Chapter Article Section 10. Tax increment revenue to be received in 1999 $ f 1. Tax increment paid by the TIF authority in 1998 to governmental units other than the municipality. Amount paid Name of governmental unit(s) S N 4 12. Value of in-kind benefits financed with tax increment provided by the TIF authority in 1998 to a governmental unit other than the municipality. Value Describe in-kind transaction(s) A A 13. Does the TIF plan or other governing document permit tax increment to be expended: A. to pay bonds,the proceeds of which were or may be expended on activities located outside the TIF district? Q Yes D No B. for deposit into a common fund that may expend money on activities located.outside the TIF district? 2 Yes 0 No C. to otherwise finance activities located outside the TIF district? a Yes [J No Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable Ej General Obligation Revenue Total 14. Original issue amount 15. Outstanding 12/31/97 16. Issued in 1998 17. Principal paid in 1998 • 18. Outstanding 12/31/98 19. Interest paid in 1998 20. Principal due in 1999 21. Interest due in 1999 22. Has the municipality created a special taxing district for this TIF district? Ej Yes © No Vox/.4,J h'AJAnic e /�,'re�%r _-- ((ois)NS6 y!o�/ Name of PrepIrer(print or type) Title Phone Number o� AKo ee Employer 6f Preparer(print or type) �-re99 Vcx/A,J I rinbelOk e /Jrrec r ((ass-)A10-967/ Name of M ruicipality's Authorized Representative(print or type) Title Phone Number 6-,Ty o-' SiAAjn pry.e- Employer of Municipality's uthorited Representative(print or type) 3/9 9 Signature of Municip ity's Authorized Representative Date Vox IANc' 0L0LsOrc Email Add?ss of Municipality's At(thorized Rbiresentative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Ave W St.Paul,MN 55104 TIF District Name: 7 M Era£_0 1998 Municipality Report-Page 2 Tax Increment Financing Authority Report For The Year Ended December 31, 1998 TIF Authority Report Label Tax Increment Financing District Name TIF 9 FMG 507 TIE District Name County's District# TIF Authority SHAKOPEE SHAKOPEE TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Where TIF District is Located County Where TIF District is Located TIF Authority's Authorized Representative GREGG VOXLAND, FIN DIR (612)445-3650 TIF Authority's Authorized Representative Telephone Employer of Authorized Representative(if different from TIF authe CITY OF SHAKOPEE Address TIF form mailing 129 HOLMES ST S address: SHAKOPEE,MN 55379 Ci State Zi• Code Tax Capacity Not Applicable El Value 1. Current net tax capacity — + 1193 6982. 2. Original net tax capacity - slo 3. Captured net tax capacity = 33 7 o 2. 0 4. Fiscal disparity deduction, if applicable - /S(o/ /t,8" 5. Captured net tax capacity shared with other taxing jurisdictions - — 6. Captured net tax capacity retained by TIF authority /gO gam-2- 7. Is this TIF district located in a fiscal disparities area and is it under option A? Yes El No 8. If yes, indicate the amount of total tax increase from the Commissioner of Revenue Fiscal Disparities Contribution Statement $ '-- Tax Increment Rebates or Payments (Direct or Indirect) Not Applicable El Accounted for 1998 in Prior Years Amount 9. To property owners / $3% 337 10. To developers 11. To governmental units other than the municipality 2_13.0 7o 3 12. Value of in-kind benefits provided to other governmental units(describe) — A. _ B. • — --- 13. For activities and improvements outside TIF district 3 9 g g 14. Total 2. 111 :oNO 3 ss J8E Real Estate Transactions Not Applicable El Cost to TIF Price Paid Property Sold to Developer from Beginning of TIF District Authority by Developer 15. A. B. Sources and Uses of Funds A. B. C. D. Original Cumulative Accounted TIF-Plan Modified TIF- for in 1998 Budget Plan Budget Prior Years Amount Sources of Funds Amount Amount Amount 16.Tax increment revenue j q 92/ 3 5(o Z g .3,.3 -&8 2170 q 17.Interest on invested funds 3; 2_6,6) S, 2-00 18. Bond proceeds 19.Loan proceeds 20. Real estate sales 21. Special assessments 22. Rent/lease revenue 23. Grants 24.Other(describe) A. B. C. 25.Transfers in(from line 49) 26. Total Sources of Funds 1 92. 39 6' 2- 59, 0 kg 2- 174', /2-0 3.s 9 S f- Uses of Funds 27. Land/building acquisition 99D, On B II o..6-3 63 y ] o[„y a 5_g 28. Site improvements/ preparation costs 7o6f 39 ea / 7 293 !O 22 g 29. Installation of public utilities 30. Parking facilities 31. Streets and sidewalks 2-3(e), 004 32. Public park facilities 33. Social, recreational, conference facilities or similar public • improvements 34. Interest reduction payments 35. Bond principal payments 36.Bond interest payments • 37. Loan principal payments 38. Loan/note interest payments .200 of 0 76,0, 0) O 39. Administrative expenses t.oo o 0 0 �`1 ��/ s'j ?g_/ _ 40. Other(describe) A. 1S .O 72.0 2 'LC._21_17_5/3 2- 5-°/-7Q. - ---- B. C. 41. Transfers out(from line 55) to Si31 /6n7 s / 5 9 3.5"S" 981' 42. Total Uses of Funds /poi "12� 39 2 4' sy 0�S . 2 / 7LP / 2-0 34-4-1888 43. TIF District Balance(Deficiency) - - TIF District Name: 44tq FIM Cs 1998 TIF Authority Report-Page 2 . Transfers - Identify TIF District or Fund Not Applicable U Accounted for 1998 in Prior Years Amount From Other TIF Districts or Funds 44. 45. 46. 47. 48. 49. Total Transfers In (to line 25) To Other TIF Districts or Funds 50. 11 / f( v7 -7— _ 37 9 '7 51. °' Q�.4% 5et.rJ 52. 3sS9gir 53. 54. 55. Total Transfers Out(to line 41) _ S / 9 9 355 98' Interest and Investment Earnings Not Applicable ❑ On or Before 7/1/97 On or After 7/2/97 56. Interest/investment earnings received Property Sales/Leases and Advance/Loan Repayments Not Applicable On or Before 6/30/97 On or After 7/1/97 57. Proceeds from sale or lease of property 58. Repayment of advances and loans(exclude interest) Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable General Obligation Revenue Total 59. Original issue amount 60. Outstanding 12/31/97 61. Issued in 1998 62. Principal paid in 1998 63. Outstanding 12/31/98 64. Interest paid in 1998 65. Principal due in 1999 66. Interest due in 1999 TIF District Name: 44 9 F /4& 1998 TIF Authority Report-Page 3 t)/. Amount or tax increment held that is dedicated to the payment of non-pooled TIF bonds S n1A 68. Is amount on line 67 held in an escrow account? [1 Yes [] No 69. Is pay-as-you-go financing being used? © Yes [J No 70. If yes, list amount of documented developer costs incurred to date $ //2 ik / g-g3 Other Non-Pooled Financial Obligations Not Applicable El Amount of Original 1998 Principal 1998 Interest Outstanding Description of Obligation Obligation Payments Payments 12/31/98 71. - 72. 73. 74. 75. 76. Total — — 77. Have you included a copy ofthe annual disclosure statement that Minn.Stat.§469.175,subd.5,para.(b) requires the TIF authority to publish? (TIF reports are incomplete ifthe annual disclosure statement is not submitted.) ® Yes [] No FIAlANce /at-cc-Tor- /x )1/94 9� i/ Name of Pref erer(p�pe) Title Phone Number • GiT./ c-c ShAho/_,e Employer/of Preparcr(print or type) U / c y UoX iAnl e- /0//c, r'o,-- (f0/2) i/y6"y Co 71 Name of TI'1='//Authority's Authorized Representative(print or type) Title Phone Number 6./Ty -4" .ShAKc Employer of TIF Authority's Authorized Representative(print or type) 4—ri 7/2-3/9 9 Signature of TIF A ority's Authorized Representative Date Emailoox/A.4 ee_O,y1$,bt^ Address of TIF AutHority's A�orized Representative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Avenue W St. Paul, MN 55104 TIF District Name: l r /14 G 1998 TIF Authority Report-Page 4 Tax Increment Financing Municipality Report For The Year Ended December 31, 1998 Municipality Report Label TIF 9 FMG 507 Tax Increment Financing District Name TIF District Name County's District# SHAKOPEE SHAKOPEE TIF Authority TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Where TIF District is Located County Where TIF District is Located Municipality's Authorized Representative GREGG VOXLAND,FIN DIR (612)445-3650 Municipality's Authorized Representative Telephone Employer of Authorized Representative(if different from municipality th CITY OF SHAKOPEE TIF form mailing 129 HOLMES ST S address: Address SHAKOPEE,MN 55379 MN • City State Zip Code 1. TIF District type(check one): JPre-1979 G Mined Underground Space 0 Renewal and Renovation 0 Housing ® Economic Development J Uncodified Law El Redevelopment El Soils Condition Specify: 2. Is this a"Qualified Housing District"as defined in Minn.Stat. §273.1399? El Yes ® No MM / DD / YY 3. Original TIF plan approval date / / /Go / 9 o 4. Certification request dates* A.Original 2- / / 3 / g © B.Geographic enlargement(s) / / / / / / ,j, C.Hazardous substance subdistrict / / ail Note: *The certification request date is the date the TIF authority requested the county auditor to certify the original net tax capacity of the TIF district. It is NOT the date of the adoption of the TIF plan or the date the county auditor actually certified the original net tax capacity of the TIF district. For a request mailed to the county auditor,it is the postmark date on the mailing envelope. For a request hand delivered to the county auditor, it is the delivery date. This date is critical in the application of various TIF laws,therefore it should agree with the county auditor's records. 5. Certification date 3 / 2 cc / 9 0 6. Date of most recent modification of TIF-plan budget(if any) / 2- / /.S- / 9 0 7. Date of required decertification /2- / 3 / / 99 8. Year first tax increment payment received(actual or anticipated) / 9 9 Z- 9. 9. If the TIF district has special legislation,please specify the year,chapter,article,and section of the law. Year Chapter Article Section 10. Tax increment revenue to be received in 1999 $ ' 3 2 (v 1/ . Ii. Tax increment paid by the TIF authority in 1998 to governmental units other than the municipality. Amount paid Name of governmental unit(s) 12. Value of in-kind benefits financed with tax increment provided by the TIF authority in 1998 to a governmental unit other than the municipality. Value Describe in-kind transaction(s) S N 4 13. Does the TIF plan or other governing document permit tax increment to be expended: A. to pay bonds,the proceeds of which were or may be expended on activities located outside the TIF district? © Yes [J No B. for deposit into a common fund that may expend money on activities located.outside the TIF district? ® Yes ED No C. to otherwise finance activities located outside the TIF district? Q Yes El No Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable 12 General Obligation Revenue Total 14. Original issue amount 15. Outstanding 12/31/97 16. Issued in 1998 17. Principal paid in 1998 18. Outstanding 12/31/98 19. Interest paid in 1998 20. Principal due in 1999 21. Interest due in 1999 • 22. Has the municipality created a special taxing district for this TIF districts [J Yesim No 6-r&9°/ Vox/An) f ''n1ANce area%r (4,/2-)166-'7/ Name of Pr6pdrer(print or type) Title Phone Number /14k e-P. Employer 6f Preparer(print or type) 1 (-re9� 1/CX/AA 6111.41(e- /.Jirea r- (Cols-)N46-q6_7/ Name of Mdrficipality's Authorized Representative(print or type) Title Phone Number 6,-Ty 0" SSAAnn/lt.e- Employer of Municipality's Authorited Representative(print or type) • Signature of Municip.4 ity's Authorized Representative Date 1'oXIANc! LD isOrc Email Add?'ess of Municipality's Atfthorized Rbiresentative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Ave W St.Paul,MN 55104 TIF District Name: ' Cl' F/16- 1998 Municipality Report-Page 2 Lax Increment financing Authority xeporl 1 For The Year Ended December 31, 1998 TIF Authority Report Label i TIF 10-BLOCKS 3&4 508 TIF District Name County's District# Tax Increment Financing District Name SHAKOPEE SHAKOPEE TIF Authority TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Where TIF District is Located County Where TIF District is Located TIF Authority's Authorized Representative GREGG VOXLAND, FIN DIR (612)445-3650 TIF Authority's Authorized Rep.esentative Telephone Employer of Authorized Representative(if different from TIF auto CITY OF SHAKOPEE TIF form mailing 129 HOLMES ST S Address address: SHAKOPEE, MN 55379 CityState _ Zip Code .. Tax Capacity Not Applicable Ej Value 1. Current net tax capacity 7-Ax axe..-, ,i— -roc ca + - — -- 2. Original net tax capacity — -- - z, 2-05- 3. Captured net tax capacity 4. Fiscal disparity deduction, if applicable - — 5. Captured net tax capacity shared with other taxing jurisdictions - -- 6. 6. Captured net tax capacity retained by TIF authority = - 7. Is this TIF district located in a fiscal disparities area and is it under option A? El Yes a No 8. If yes, indicate the amount of total tax increase from the Commissioner of Revenue Fiscal Disparities Contribution Statement $ _ _ Tax Tax Increment Rebates or Payments (Direct or Indirect) Not Applicable Accounted for 1998 in Prior Years Amount 9. To property owners ------ -- 10. To developers — 11. To governmental units other than the municipality __-.___..._ _ — _-- 12. Value of in-kind benefits provided to other governmental units(describe) __ _—._ A. • B. 13. For activities and improvements outside TIF district 14. Total Real Estate Transactions Not Applicable El Cost to TIF Price Paid Property Sold to Developer from Beginning of TIF District Authority by Developer 15. A. — B. .. Sources and Uses of Funds A. B. C. D. Original Cumulative Accounted TIF-Plan Modified TIF- for in 1998 Budget Plan Budget Prior Years Amount Sources of Funds Amount Amount Amount _ _ 16. Tax increment revenue 21 /o lo, //- c1451, goo - 17. Interest on invested funds 4/601 22-C) ZW, 021 -- 4171 i S i_l _ 18. Bond proceeds - . I I S- toed 2 1/S o 0 0 __ ___ - 19. Loan proceeds - - - `di 7y8 20. Real estate sales - -- 21. Special assessments - -- -- - -________ 22. Rent/lease revenue 2-, i/g/ 766' 23. Grants 24. Other(describe) A. - B. C. 25.Transfers in(from line 49) 2-1$. 68' , 26. Total Sources of Funds 2-f.32-5- o o d --r C07,/, 8 1, 9. 2435 e'21 .SS q 3 7- Uses of Funds -_ _-- - - - - 27. Land/building acquisition l 1-/o0 o4,c' 11373, 373- __3.2-53-Ace.9 5_- / °"/'q 2-7-3 28. Site improvements/ preparation costs Zso,o c0 29. Installation of public utilities 30. Parking facilities /Co, a o c) 2C,tor, Dov 2-Co `/o`' 31. Streets and sidewalks i Z/ g i 9 2_2 go/ 32. Public park facilities 33. Social, recreational, conference facilities or similar public • improvements 34. Interest reduction payments 35. Bond principal payments 2t I!-S">) 36. Bond interest payments • 1 t S 7.f I i1�1 i/o____ 37. Loan principal payments - - --- -- - --- - 38. Loan/note interest payments - - - - - - - 39. Administrative expenses / 7.S oNU 2_6, D /(Di/ _-_9�95.3 , ,33 _73 7_ . _ 40. Other(describe) --- -- - -- -A. ,ge 1oe-ei •:1) Z 5-e ov b - -- - -B. •,,,Pa :v,.) /S of o`'`, C. 41. Transfers out(from line 55) 42. Total Uses of Funds 2.4 32-5 oo O - poi I-12.111� ' 1 ///6,t/' &,3s• 43. TIF District Balance (Deficiency) - /,.PY, 37 ) _ _les- (2 / • TIF District Name: 10 ,(36,...K .3-,-/ 1998 TIF Authority Report-Page 2 Transfers -Identify TIF District or Fund Not Applicable Accounted for 1998 in Prior Years Amount From Other TIF Districts or Funds 44. G zNcr4-/ Fad cL LrcA j Go,J-7;n• --- 45. 46. 47. 48. 49. Total Transfers In (to line 25) Z/$ ${-c To Other TIF Districts or Funds 50. (er►e",a I f unvui gevei/..SQ f Lvc.rll C-0irir:Au o"; 2 1g 213 _ 51. _ 52. Ne.Ted o 99 -- 53. 54. 55. Total Transfers Out(to line 411 2 i , Interest and Investment Earnings Not Applicable ❑ On or Before 7/1/97 On or After 7/2/97 56. Interest/investment earnings received _ Co3, $y/ Property Sales/Leases and Advance/Loan Repayments Not Applicable On or Before 6/30/97 On or After 7/1/97 57. Proceeds from sale or lease of property - 58. Repayment of advances and loans(exclude interest) Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable General Obligation Revenue Total 59. Original issue amount 2, I/ 0 c) —_ 2 11'/S�o.e'J 60. Outstanding 12/31/97 2 //-rco u __—_ _. /. // 5 .yo1>__ _ _ 61. Issued in 1998 ___________ 62.62. Principal paid in 1998 -- — 63. Outstanding 12/31/98 2 1/S,©" — 2, i o c 64. Interest paid in 1998 //o, <hp3 //O, ,44,3 65. Principal due in 1999 66. Interest due in 1999 /3 2., 5.cs _ j3 2, _5"..5-C TIF District Name: 11/0 6%0c. K 3'+ 1998 TIF Authority Report-Page 3 6 7. Amount of tax increment held that is dedicated to the payment of non-pooled TIF bonds $ 2S3 St,/ ,Nd Reno -t,e 6& Is amount on line 67 held in an escrow account? a Yes El No 69. Is pay-as-you-go financing being used? El Yes a No 70. If yes, list amount of documented developer costs incurred to date $ Other Non-Pooled Financial Obligations Not Applicable Amount of Original 1998 Principal 1998 Interest Outstanding Description of Obligation Obligation Payments Payments 12/31/98 71. 72. 73. 74. 75. 76. Total 77. Have you included a copy ofthe annual disclosure statement that Minn.Stat.§469.175,subd.5,para.(b) requires the TIF authority to publish? (TIF reports are incomplete ifthe annual disclosure statement is not submitted.) a Yes fl No F,d\IA NC-a- �//ec?c% (0/2-) 0/6"--3(e, Name of Preparer(print or type) Tide Phone Number C T of SAAko Employer of Preparer(print or typf) 6-rrr// 0 /Ari I I'NAAc e SCJ/fac ter" (ccla)NHS 36- cc' Name of TIFF Authority's Authorized Representative(print or type) Title Phone Number C.Ty of- sh,koe--- Employer of TIF Authority's Authorized Representative(print or type) \/4.� / 7/1-7/99 Signature of TIority's uthorized Representative Date Ve x r'si,►c Lous:sL Or Email Address of TIF Authority s AuthoriYed Representative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Avenue W St. Paul, MN 55104 TIF District Name: II" /0 4/0 JK 3d y 1998 TIF Authority Report-Page 4 I -^�---- ---�- aaaNY VaYG .& aYYaaraYNY a, a\VUVL I —_ For The Year Ended December 31, 1998+ j Municipality Report Label TIF 10-BLOCKS 3&4 508 Tax Increment Financing District Name TIF District Name • County's District# SHAKOPEE SHAKOPEE TIF Authority TIF Authority Municipality That Approved TIF District SHP:KOPEE SCOTT City/Town Where TIF District is Located City/Town Where TIF Disuict is Located County Wli.e.TIF Dibtr.ct is Located Municipality's Authorized Representative GREGG VOXLAND,FIN DIR '612)445-365C Municipality's Authorized Representa':,ve Telephone Employer of Authorized Representative(if different from municipality ti CITY OF SHAKOPEE TIF form mailing address: 129 HOLMES ST S Address SHAKOPEE,MN 55379 • MN City State Zip Code • 1. TIF District type(check one): 0 Pre-1979 El Mined Underground Space j Renewal and Renovation 0 Housing El Economic Development J Uncodified Law ® Redevelopment D Soils Condition Specify: 2. Is this a"Qualified Housing District"as defined in Minn. Stat. §273.13999 El Yes [J No MM / DD / YY 3. Original TIF plan approval date // / / Fs"- 4. s4. Certification request dates* A.Original Lj / / 9 / 9 67 B.Geographic enlargement(s) / / / / / / N4 C.Hazardous substance subdistrict / / N� Note: *The certification request date is the date the TIF authority requested the county auditor to certify the original net tax capacity of the TIF district. It is NOT the date of the adoption of the TIF plan or the date the county auditor actually certified the original net tax capacity of the TIF district. For a request mailed to the county auditor,it is the postmark date on the mailing envelope. For a request hand delivered to the county auditor, it is the delivery date. This date is critical in the application of various TIF laws,therefore it should agree with the county auditor's records. 5. Certification date / 7 / ylo--- 6. Date of most recent modification of TIF-plan budget(if any) g / g- I 98' 7. Date of required decertification /Z / 3/ / Z� 8. Year first tax increment payment received(actual or anticipated) /g 9 9. If the TIF district has special legislation,please specify the year,chapter,article,and section of the law. Year Chapter Article Section 10. Tax increment revenue to be received in 1999 S 1#: Tax increment paid by the TIF authority in 1998 to governmental units other than the municipality. Amount paid Name of governmental unit(s) 12. Value of in-kind benefits financed with tax increment provided by the TIF authority in 1998 to a governmental unit other than the municipality. Value Describe in-kind transaction(s) S N A- 13. Does the TIF plan or other governing document permit tax increment to be expended: A. to pay bonds,the proceeds of which were or may be expended on activities located outside the TIF district? Yes a No B. for deposit into a common fund that may expend money on activities located_outside the TIF district? ED Yes [J No C. to otherwise finance activities located outside the TIF district? Yes a No Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable General Obligation Revenue Total 14. Original issue amount Z h//S i o o V 2/ //S- o o o 15. Outstanding 12/31/97 o o v Zt //-5; D o o 16. Issued in 1998 17. Principal paid in 1998 — — _ 18. Outstanding 12/31/98 2 0.17 o c(, � /I.�o _ 19. Interest paid in 1998 //d L/(03 — 4/0 x/(03 20. Principal due in 1999 — 21. Interest due in 1999 /3 2-, 5.5"-) /3.2r 5 ,$ 22. Has the municipality created a special taxing district for this TIF district? El Yes © No 6-e e.ei VciA14n1 fi',.rAAJc-� ;'r+�.-i�_r_ (we-) NtiS--34:- V Name of Prepai'er/(print or type) y( Title Phone Number C i? , n� SAAt< - Employer of Preparer(print or type /) 6-re9.90-.< IAA) �'.nlBAlee 4'rec-ig)�' (p/2) 01-5. 360-360 Name of Munici fiVality's Authorized Representative(print or type) Title Phone Number G;T` o SAA Ajo ze Employer of Municipality's Authorized Representative(print or type) Signature of Mu' • pality's Authorized Representative Date �c'x IANd e Luis ,0r AdOrcy Email ess of Municipality's Authorized Representative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Ave W St.Paul,MN 55104 TIF District Name: 14/0 4/0X 3¢"/ 1998 Municipality Report-Page 2 • Tax Increment Financing Authority Report For The Year Ended December 31, 1998 ; TIF Authority Report Label TIF 11 SEAGATE TECHNOLOGY Tax Increment Financing District Name TIF District Name County's District# SHAKOPEE SHAKOPEE TIF Authority TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Where TIF District is Located County Where TIF District is Located TIF Authority's Authorized Representative GREGG VOXLAND,FIN DIR (612)445-3650 TIF Authority's Authorized Representative Telephone Employer of Authorized Representative(if different from TIF autli . CITY OF SHAKOPEE TIF form mailing 129 HOLMES ST S Address address: SHAKOPEE,MN 55379 City -... State Zip Code Tax Capacity Not Applicable 0 Value 1. Current net tax capacity + 2. Original net tax capacity __ - 2,s 3 s Co 3. Captured net tax capacity = — 4. Fiscal disparity deduction, if applicable - — 5. Captured net tax capacity shared with other taxing jurisdictions - 6. Captured net tax capacity retained by TIF authority = 7. Is this TIF district located in a fiscal disparities area and is it under option A? 0 Yes © No 8. If yes, indicate the amount of total tax increase from the Commissioner of Revenue Fiscal Disparities Contribution Statement $ LSA Tax Increment Rebates or Payments (Direct or Indirect) Not Applicable Accounted for 1998 in Prior Years Amount 9_ To property owners _ _ _ 10. To developers 11. To governmental units other than the municipality 12. Value of in-kind benefits provided to other governmental units(describe)_ _ --- A. _A. B. • 13. For activities and improvements outside TIF district 14. Total `- Real Estate Transactions Not Applicable Cost to TIF Price Paid Property Sold to Developer from Beginning of TIF District Authority by Developer 15. A. B. Sources and Uses of Funds A. B. C. D. Original Cumulative Accounted TIF-Plan Modified TIF- for in 1998 Budget Plan Budget Prior Years Amount Sources of Funds Amount Amount Amount 16. Tax increment revenue ( 0o 00 o .-/ loco a 0e, _ 17. Interest on invested funds 18. Bond proceeds 19. Loan proceeds /,Z s'/ g".5 0/ _ 20. Real estate sales 21. Special assessments 22.Rent/lease revenue 23. Grants 24. Other(describe) A. B. C. 25.Transfers in(from line 49) 26. Total Sources of Funds 14,, (pot?0 0c loco/ 000 //2-5-9 Uses of Funds - 27. Land/building acquisition 1./ i./oo, v o v 3 loo, 000 28. Site improvements/ preparation costs 330 Coo 29. Installation of public utilities 20o voce 30.Parking facilities 2.0 0, o0 J 31. Streets and sidewalks 20o,oo D 20, 00 0 32.Public park facilities 33. Social, recreational, conference facilities or similar public improvements 34.Interest reduction payments 35. Bond principal payments 36.Bond interest payments • 37.Loan principal payments 38. Loan/note interest payments 39. Administrative expenses 20 ,o /iys y_ 40.Other(describe) — — — — — —A. B. C. 41. Transfers out(from line 55) 42. Total Uses of Funds `l food oo' 6,00,0°0 $�s't� 43. TIF District Balance(Deficiency) TIF District Name: I, S c'ASATe- 1998 TIF Authority Report-Page 2 Transfers - Identify TIF District or Fund Not Applicable Accounted for 1998 in Prior Years Amount From Other TIF Districts or Funds 44. — — --- 45. 46. — --- --47. . -- —48. 49. Total Transfers In (to line 25) To Other TIF Districts or Funds 50. —51. 52. 53. _ 54. 55. Total Transfers Out(to line 41) Interest and Investment Earnings Not Applicable On or Before 7/1/97 On or After 7/2/97 56. Interest/investment earnings received Property Sales/Leases and Advance/Loan Repayments Not Applicable 0 On or Before 6/30/97 On or After 7/1/97 57. Proceeds from sale or lease of property 58. Repayment of advances and loans(exclude interest) Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable El General Obligation Revenue Total 59. Original issue amount 60. Outstanding 12/31/97 61. Issued in 1998 _ __- 62. Principal paid in 1998 63. Outstanding 12/31/98 64. Interest paid in 1998 65. Principal due in 1999 ____ ------ 66. Interest due in 1999 TIF District Name: // Se.A0ATP_ 1998 TIF Authority Report-Page 3 _..• • WA Mill all/01 wuuu.ucw WAIL la ucu,catcu Lu inc payment or non-pooleo 112' Dons m 68. Is amount on line 67 held in an escrow account? ❑ Yes © No 69. Is pay-as-you-go financing being used? © Yes ❑ No 70. If yes, list amount of documented developer costs incurred to date $ 3 606) 3 72_ Other Non-Pooled Financial Obligations Not Applicable ❑ Amount of Original 1998 Principal 1998 Interest • Outstanding Description of Obligation Obligation Payments Payments 12/31/98 71. T.exab/e 7"i/=Ae4e4.44.e 1ui-e Via 3 S9// /9 — — Sql, /95- 72. 73. 74. • 75. , 76. Total .3 3-9/, 0.3"... -- — 3/5-9/, /9,s- 77. 77. Have you included a copy ofthe annual disclosure statement that Minn.Stat.§469.175,subd.5,para.(b) requires the TIF authority to publish? (TIF reports are incomplete if the annual disclosure statement is not submitted.) ® Yes ❑ No • 6-r_, F;,ANc-e /✓,Yec/vk--- /x )1/96 '947/ Name of Pre er(print or type) Title Phone Number • G;'T/ c-c SAA1rcPe.e- Employer of Preparer(print or type) re 9,3 tiodAdd 1,4414« ,0,'i (cc9— (to/2) 4 -96,-7/ Name of Ti Authority's Authorized Representative(print or type) Title Phone Number 6i Tv 0-1 _CAA ko a Employer/of TIF Authority's Authorized Representative(print or type) 'U� 2/Z2-199Signature of Auth rity's Authorized Representative Date EmailVex/A' G i.- iS,br Address of TIF Authority's Atorized Representative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Avenue W St. Paul, MN 55104 ' TIF District Name: d l I Seo-j,,l i e- 1998 TIF Authority Report-Page 4 ale. t•tuallt.lilg JTllllllt:lpslllty KepOrt , • I For The Year Ended December 31, 1998 Municipality Report Label p Y p 0 __ TIF 11 SEAGATE TECHNOLOGY Tax Increment Financing District Name TIF District Name County's District# SHAKOPEE SHAKOPEE TIF Authority TIF Authority Municipality That Approved TIF District City/Town Where TIF District is Located SHAKOPEE SCOTT City/Town Where TIF District is Located County Where TIF District is Located Municipality's Authorized Representative GREGG VOXLAND,FIN DIR (612)445-3650 Municipality's Authorized Representative Telephone Employer of Authorized Representative(if different from municipality th. CITY OF SHAKOPEE TIF form mailing 129 HOLMES ST S address: Address SHAKOPEE,MN 55379 • MN City State Zip Code 1. TIF District type(check one): ElPre-1979 J Mined Underground Space ED Renewal and Renovation 0 Housing 0 Economic Development 0 Uncodified Law Ei Redevelopment 0 Soils Condition Specify: 2. Is this a"Qualified Housing District"as defined in Minn.Stat. §273.13999 El Yes El No MM / DD / YY 3. Original TIF plan approval date Z / 3 / 47 S. 4. Certification request dates* A.Original .. .5— / /8" / F$ B.Geographic enlargement(s) / / / / / / NA C.Hazardous substance subdistrict / I N A Note: *The certification request date is the date the TIF authority requested the county auditor to certify the original net tax capacity of the TIF district. It is NOT the date of the adoption of the TIF plan or the date the county auditor actually certified the original net tax capacity of the TIF district. For a request mailed to the county auditor,it is the postmark date on the mailing envelope. For a request hand delivered to the county auditor, it is the delivery date. This date is critical in the application of various TIF laws,therefore it should agree with the county auditor's records. 5. Certification date S / /S / 9 g 6. Date of most recent modification of TIF-plan budget(if any) 11 / 21 I f i' 7. Date of required decertification (o / s / o 7 8. Year first tax increment payment received(actual or anticipated) / 0 g 9 9. If the TIF district has special legislation,please specify the year,chapter,article,and section of the law. Year Chapter Article Section pi A - __ 10. Tax increment revenue to be received in 1999 $_ • S t,y3 l,l. Tax increment paid by the TIF authority in 1998 to governmental units other than the municipality. Amount paid _ Name of governmental unit(s) S — rl 12. Value of in-kind benefits financed with tax increment provided by the TIF authority in 1998 to a governmental unit other than the municipality. Value Describe in-kind transaction(s) S 13. Does the TIF plan or other governing document permit tax increment to be expended: A. to pay bonds,the proceeds of which were or may be expended on activities located outside the TIF district? Yes El No B. for deposit into a common fund that may expend money on activities located,outside the TIF district? El Yes El No C. to otherwise finance activities located outside the TIF district? [J Yes ® No Outstanding Non-Pooled Bonds to Which Increment is Pledged Not Applicable 0 General Obligation Revenue Total 14. Original issue amount 15. Outstanding 12/31/97 16. Issued in 1998 • 17. Principal paid in 1998 18. Outstanding 12/31/98 19. Interest paid in 1998 20. Principal due in 1999 21. Interest due in 1999 • • 22. Has the municipality created a special taxing district for this TIF district', El Yes ® No C�rec>>°°/, Vox/A d l'i'nJANc e 4/re,.%t- ((on-)i./16-4 7/ Name of Prdpdrer(print or type) Title Phone Number C;'Tyy osSS�IAko,p e P. Employer 6f Preparer(print or typC) 6-rP9y Vcix/A44 rin1A,Ake 7Ye r (40X),1 ,-96_7/ Name of Mdtficipality's Authorized Representative(print or type) Title Phone Number 6,Tv o-C SAA 4 e- Employer of Municipality's Authorited Representative(print or type) 7/2- . Signature of Munici ality's Authorized Representative Date QJ UOv/ANci LD is . Orc Email Address of Municipality's Authorized Rbfiresentative Please complete and return by August 1 to: Office of the State Auditor Phone: (651)642-0767 Tax Increment Financing Division Fax: (651)642-0769 505 Spruce Tree Centre 1600 University Ave W St.Paul,MN 55104 TIF District Name: /I 1998 Municipality Report-Page 2 U CITY OF SHAKOPEE 'CONSENT Memorandum _.._...__- TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: July 29, 1999 Introduction and Background Attached is a print out showing the division budget status for 1999 based on data entered as of 07/29/99 . Also attached is a regular council bill list for invoices processed to date for council approval . Included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191) and Seagate (codes 6654 & 9450 including Canterbury Drive) in the amount of $73, 739 . 02 . Also included in the check list but under the control of the S.W. Metro Drug Task Force (code 9825) are checks in the amount of $14, 852 . 33 . Action Requested Move to approve the bills in the amount of $331, 738 .24 . CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 07/29/99 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 11 MAYOR & COUNCIL 74,080 2,643 31,217 42 12 CITY ADMINISTRATOR 219,200 20,853 107,560 49 13 CITY CLERK 201,220 15,572 100,694 50 15 FINANCE 348,770 20,632 211,455 61 16 LEGAL COUNSEL 269,000 50,520 237,117 88 17 COMMUNITY DEVELOPMENT 751,720 64,198 288,024 38 18 GENERAL GOVERNMENT BUILDINGS 232,230 7,587 99,484 43 31 POLICE 1,930,119 123,310 976,939 51 32 FIRE 618,420 34,436 265,280 43 33 INSPECTION-BLDG-PLMBG-HTG 326,710 30,121 170,630 52 41 ENGINEERING 507,620 51,133 275,921 54 42 STREET MAINTENANCE 827,730 32,233 335,599 41 44 SHOP 145,330 14,486 79,797 55 46 PARK MAINTENANCE 487,090 34,923 226,295 46 91 UNALLOCATED 594,550 878 41,036 7 TOTAL GENERAL FUND 7,533,789 503,525 3,447,050 46 17 COMMUNITY DEVELOPMENT 500,630 50,978 385,343 77 TOTAL TRANSIT 500,630 50,978 385,343 77 19 EDA 403,170 78,176 119,591 30 TOTAL EDA 403,170 78,176 119,591 30 a1 rn RI a a _ FC as U aaa a as a a a a Z ZZ xxxx Z Z Z Z 0 HH H HHH H HH H H H H 0 0 0 0 0 0 0 0 0 0 0 M X co O a w 01 0U) m a m H Z h 0 01 1 000 01 01 W NNN N H ya N H H H 0001 0 H H HHHH 0 l0 N co O El N NNN rN 0 co Ul 0100 MMMM M 01 01 01 }(Z 01 0101 CA CA ',7 lO ul m M m m M N N N E+.7 in NNN dr mm ul u1 W d' 0 in NNNN N N l- l- H H O 0 n o n N 0 0 O 0 N N NN 0000 O O O o UU o 4..11.4a v' 00 O O v' v' FC NN 0000 O 0 O O 00 C` In v'00 OD HH M 0 O CO 0 00 HHHH H 0 N O El m m N 000000 N mm 00 N N N H MM N N N N N ri N v' ZP4 W v H HHH H HH H l0 H H V NN MMMM M N v' N W W W N N N N N NN N m N N v' d'W v'v'W v' V V m v' OPO 11 1 1 1 1 1 I I I I 1 I 1 1 1 1 1 1 1 1 l 1 UX HH M NNN N NN N H N N v' HH HHHH v' H N H U'F7 01 al H HHH H HH H 0 H H o VV N N M r-I N Ln Ln H KZ HH 01 01010) 01 0101 01 O Ol 01 H VV H M m m M C` N M 00 O 000 O 00 0 01 0 0 0 00 0000 0 0 0 0 Cl) H H 0 0 zW W W R 0 Cl) rt ai H Fi H U W W pa+ 'Z UFIX 04g P4 400 oo 0 WW X W CiaW HHa COO 7Z g HH 0000 W 0 H O 11aH OZ al a) FG IXn 'ZZZ'Z `Z Z Z W FC W W a1 d'oD 0 0 CA U] 0000 0 H mW Z N q� CON o a 0 a xxxx Z H Z X 00 to Z•r( Na) w lI aaaa a FC 0 a FC H M 0 W CO l0 0,1 0 U 01 v' H U U WWWW W 1=4 U] H U Ul N Cq a ll l0 HH N Ul 0 v' Z v41:4 0000 a W Ul P OW Ln HW M 00 m H M M W WW WWWW W a W 01 0C] m ZOO Ti.. 00 N X N N a XX HHRH H O 0 W HH Tr Z Z Z ell W ell ell Z 0 0 0 0 H ZZ H ZZ UU DD>> H 00 000 Ul >4ya P4 a P4 PG FC HH ZZ'Z. 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W cn a) x a) w U H H U W 4 x A a) H H FC 01Z a) KC 0 H W W Z A 3 a) ' ^.4 0 A H WH H H W H A H O) Cl) x x H 10 cn W U W Z H Cl d' Ln N N W a0 a\ H N 0 0 0 0 0 H Ln O O 0 H H H Cl d' V' d' d' Ln Ln H Cl d' Lf) OD 0D N d' 0 H H H d' d' V' d' d' d' d' N N N N N N co a0 a H 7t it it *k 3t it irk it in it irk it it it it it it it 3t 0 Z A AA A A A A A A A A A A A A A A a Z z Z Z Z z z zZ Z Z Z zz Z z Z z zZ Z o A a A A a a A a A A A A o c.. Gc. G. G. G. G G. W Ci. Cc. G. [x. GL. Cs. G. G. G. W lx. CITY OF SHAKOPEE jo ./3 Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared D. Andrews, Planner I SUBJECT: Partial Vacation of Shawmut Street and Alley in Block 34, East Shakopee Plat APPLICANT: Mr. Mark Cemenski DATE: August 3, 1999 Introduction The City Council received a request from Mr. Cemenski to consider the partial vacation of Shawmut Street and remainder of the alley located in Block 34, East Shakopee Plat, on June 11, 1999. On July 6, 1999 the City Council set the public hearing for August 3, 1999. On July 8, 1999 the Planning Commission recommended approval of the request. Discussion Attached is a copy of a map showing the proposed vacation(Exhibit A)as well as a location map of the request(Exhibit B). The applicant is proposing to vacate the 142 feet of Shawmut Street adjacent to lot 1 Block 34,East Shakopee Plat and Lot 5 Block 29,East Shakopee Plat. The request also proposes to vacate all of the remaining Alley right-of-way in Block 34. Staff notes that the proposed area to be vacated has not been opened. The Planning Commission has recommended approval of the request subject to the retention of utility easements. Other agencies, city departments and utilities have been notified of the proposed vacation. Due to the presence of existing utilities, the vacation will be subject to the retention of an easement over the entire area to be vacated. No other comments adverse to this request have been received. This easement should be recorded prior to the recording of the vacation. Resolution No. 5200 has been attached for the City Council's consideration. Alternatives 1. Approve Resolution No. 5200, approving the requested vacation and move its adoption. 2. Deny the request to vacate the subject easement. 3. Table the decision to allow staff or the applicant time to provide additional information. Planning Commission Recommendation The Planning Commission recommended Alternative 1, approval of the partial vacation request. Action Requested Offer and approve Resolution No. 5200. i:\commdev\cc\1999\cc0803\vac-bk34.doc RESOLUTION NO. 5200 A RESOLUTION OF THE CITY OF SHAKOPEE VACATING PART OF SHAWMUT STREET AND ALLEY RIGHT OF WAY IN BLOCK 34, ORIGINAL SHAKOPEE CITY PLAT, CITY OF SHAKOPEE, SCOTT COUNTY, MINNESOTA WHEREAS, it has been made to appear to the Shakopee City Council that part of Shawmut Street and alley in Block 34, dedicated in the East Shakopee Plat, City of Shakopee, County of Scott, State of Minnesota, serves no public use or interest; and WHEREAS, the public hearing to consider the action to vacate was held in the Council Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 3rd day of August, 1999; and WHEREAS, two weeks published notice has been given in the SHAKOPEE VALLEY NEWS and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall; and WHEREAS, all persons desiring to be heard on the matter were given an opportunity to be heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That it finds and determines that the vacation hereinafter described is in the public interest; and 2. That the following right-of-way in East Shakopee Plat, County of Scott, State of Minnesota, serves no further public need for alley purposes: That part of Shawmut Street that is adjacent to Lot 1, Block 34, East Shakopee Plat and remaining alley right of way in Block 34,East Shakopee Plat. 3. That the right-of-way described above is hereby vacated subject to the following condition; That the City reserves to itself, its licensees, and franchise holders a perpetual drainage and utility easement on, under, and over the entire said area to be vacated for utilities, with the right to install, maintain, repair, lay and relay utilities by the City, its licensees and franchise holders. 4. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. RESOLUTION NO.5200 Page 2 of 2 Adopted in session of the City Council of the City of Shakopee, Minnesota, Held the day of , 1999. Jon P. Brekke, Mayor of the City of Shakopee ATTEST: Judith S. Cox, City Clerk PREPARED BY: City of Shakopee 129 Holmes Street South Shakopee,MN 55379 I CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission 9 FROM: Jared Andrews, Planner I SUBJECT: Vacation of the south half of Shawmut Street between 2nd and 3rd Avenue and easterly adjacent alley. MEETING DATE: July 8, 1999 Site Information Applicant: Mr. Mark Cemenski Site Location: 1200 Block,East 3rd Avenue Current Zoning: Old Shakopee Residential(R-1C)Zone Adjacent Zoning: North: Highway Business(B-1)Zone South: Old Shakopee Residential(R-1C)Zone East: Old Shakopee Residential(R-1C)Zone West: Old Shakopee Residential(R-1C)Zone 1995 Comp. Plan: Medium Density Residential to east, Commercial to west(of Shawmut) MUSA: The site is within the MUSA boundary Attachments: EXHIBIT A: Area to be vacated EXHIBIT B: Location of interested par01 Introduction The City Council received a request from Mark Cemenski to consider the vacation of the south half of Shawmut Street between 2nd and 3rd Avenue and easterly adjacent alley in Block 34, East Shakopee Plat. Staff is of the understanding that Mr. Cemenski plans on locating a duplex on the lot east of the proposed vacation and use the area for setback requirements. (Exhibit B) Discussion The proposed vacation is for a portion of Shawmut Street and easterly adjacent alley way which is closed. Staff finds that this area serves no public purpose other than for utilities. The northerly portion of Shawmut Street, (between the south line of the alley and 2nd Avenue) is not proposed to be vacated, so it may serve as an exit/entrance to the alley for the block to the west. An easement should be reserved over the entire vacated right of way for utilities. 0 The City Council will hold a public hearing on August 3, 1999, to consider this vacation request. A recommendation from the Planning Commission is needed for the vacation process. Other agencies, city departments and utilities have been notified of the proposed vacation, and no comments adverse to this request have been received. Exhibit A indicating the location of the proposed vacation is attached for your review. Alternatives: 1. Recommend to the City Council the vacation as proposed. 2. Recommend to the City Council denial of the request. 3. Table the decision to allow staff or the applicant time to provide additional information. Staff Recommendation: Staff recommends Alternative No. 1, the City Council approval of the vacation subject to the recording of a drainage and utility easement over the entire vacated area. Action Requested: Offer and pass a motion recommending approval of the vacation subject to the recording of a drainage and utility easement over the entire vacated area. J ed Andrews Planner I is\commdev\boaa-pc\1999\0708\vaccemen.doc JUN-11-99 07 :52 PM MARK CEMENSKY 6516839724 P. 02 0 • EXHIBIT A R/R i ni e,s ♦4 —� /03.0 pd , 25. 'S ; ' 4 '`;� 1 r� 41 A; *i tot Li . , Il z ,5.:4.4 is, ) V _ —........ lifh lki j111(''.....Tir.r.`4‘"'!I.1146'. ayI tt I d i A (0it 1.,... ri, i, ,'.•, 1 1 -----! t .._ __. t� -4 !10:1 e i,; .. sk \ 1/1// •y d4 ,.x 1it% ) 1.•\,-.4. i • ( Vi '` ' l ` ,,/ X ifin ...11 St \ C N.,,, tit keno �= .xr2 . — - r,.. . ft ! ( goP SH. P-- .77p r A lv L 1 J _ • �_ - _ — EXHIBIT B 1 illI : 1 111131 2nd Ave E cp SIM flit 1O1.111 .ateiVro -.411 III neat 1 111 1111111SW I. IA I I 1D 3rd Ave E �f� �I c 61 0 B 011ohal A SHAKOPEE CommuNny PRIDE SiNcE 1857 Proposed Mark Cemensky Vacation 0 Zoning.shp LParcels.shp 06/17/99 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared D. Andrews, Planner I SUBJECT: Partial Vacation of Alley in Block 73, OSP APPLICANT: Ms. Susan Stolarcek DATE: August 3, 1999 Introduction The City Council received a request from Ms. Stolarcek to consider the partial vacation of the alley located in Block 73, Original Shakopee City Plat, on June 21, 1999. On July 6, 1999 the City Council set the public hearing for August 3, 1999. On July 22, 1999 the Planning Commission recommended approval of the request. Discussion Attached is a copy of the Applicant's information(Exhibit A) as well as a location map of the request (Exhibit B). The applicant is proposing to vacate the north eight feet of the east 120 feet of alley adjoining the Stolarcek property to the north The Planning Commission has recommended approval of the request subject to the retention of utility easements. Other agencies, city departments and utilities have been notified of the proposed vacation. Due to the presence of existing utilities, the vacation will be subject to the retention of an easement over the south 4 feet of the north half of said portion of alley. No other comments adverse to this request have been received. This easement should be recorded prior to the recording of the vacation. Resolution No. 5199 has been attached for the City Council's consideration. Alternatives 1. Approve Resolution No. 5199, approving the requested vacation and move its adoption. 2. Deny the request to vacate the subject easement. 3. Table the decision to allow staff or the applicant time to provide additional information. Planning Commission Recommendation The Planning Commission recommended Alternative 1, approval of the partial vacation request. Action Requested Offer and approve Resolution No. 5199. i:\commdev\cc\19994x0803\vac-bk73.doc RESOLUTION NO. 5199 A RESOLUTION OF THE CITY OF SHAKOPEE VACATING PART OF ALLEY IN BLOCK 73, ORIGINAL SHAKOPEE CITY PLAT, CITY OF SHAKOPEE, SCOTT COUNTY, MINNESOTA WHEREAS, it has been made to appear to the Shakopee City Council that part of an alley dedicated in Block 73, Original Shakopee City Plat, City of Shakopee, County of Scott, State of Minnesota, serves no public use or interest; and WHEREAS, the public hearing to consider the action to vacate was held in the Council Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 3rd day of August, 1999; and WHEREAS, two weeks published notice has been given in the SHAKOPEE VALLEY NEWS and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall; and WHEREAS, all persons desiring to be heard on the matter were given an opportunity to be heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That it finds and determines that the vacation hereinafter described is in the public interest; and 2. That the following alley right-of-way in Original Shakopee City Plat, County of Scott, State of Minnesota, serves no further public need for alley purposes: The north half of the east 120 feet of alley right-of-way in Block 73, Original Shakopee City Plat, County of Scott, State of Minnesota. 3. That the right-of-way described above is hereby vacated subject to the following condition; That the City reserves to itself, its licensees, and franchise holders a perpetual drainage and utility easement on, under, and over the South 4 feet of the said north half of the east 120 feet of vacated right-of-way for utilities, with the right to install, maintain, repair, lay and relay utilities by the City, its licensees and franchise holders. 4. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. RESOLUTION NO.5199 Page 2 of 2 in session of the CityCouncil of the Cityof Shakopee, Adopted P Minnesota, Held the day of , 1999. Jon P. Brekke, Mayor of the City of Shakopee ATTEST: Judith S. Cox, City Clerk PREPARED BY: City of Shakopee 129 Holmes Street South Shakopee,MN 55379 • • CITY OF SHAKOPEE Memorandum TO: Board of Adjustments and Appeals FROM: Jared D. Andrews, Planner I SUBJECT: Alley Vacation for Susan Stolarcek MEETING DATE: July 22,1999 Site Information: Applicant: Ms. Susan M. Stolarcek Site Location: Alley in Block 73, CITY OF SHAKOPEE PLAT Current Zoning: Old Shakopee Residential(R-1C)Zone Adjacent Zoning: North: Old Shakopee Residential(R-1C)Zone South: Old Shakopee Residential(R-1C)Zone East: Old Shakopee Residential(R-1C)Zone West: Old Shakopee Residential (R-1C)Zone Comp.Plan: Single Family Residential Attachments: Exhibit A,Letter of Intent Exhibit B,Location Map Introduction: The City Council received a request from Ms. Susan Stolarcek for the vacation of an eight foot portion of the alley adjacent to her property at 514 Holmes Street South. Currently there is a two stall garage that encroaches that alley right-of-way. Staff notes that the entire alley in Block 73 is closed, however there are utilities located there. (See Exhibit A) Discussion: The alley appears to serve no public roadway/alleyway purpose. An easement should be reserved for the utilities. This easement should be approved by Shakopee Public Utilities and any other appropriate utility and recorded prior to the recording of the vacation. The City Council will hold a public hearing on August 3, 1999, to consider this vacation request. A recommendation from the Planning Commission is needed for the vacation process. Alternatives: 1. Recommend to the City Council the vacation as proposed. 2. Recommend to the City Council denial of the request. 3. Table the decision to allow staff or the applicant time to provide additional information. • • Recommendation: Staff recommends Alternative I., recommending to the City Council approval of the vacation subject to the recording of a drainage and utility easement over the necessary area as determined by Shakopee Public Utilities and any other appropriate utility. Action Requested: Offer and pass a motion recommending to the City Council approval of the vacation subject to the recording of a drainage and utility easement over the necessary area as determined by the appropriate drainage and utility agencies. 9t� red D. Andrews Planner I EXHIBIT A EXHIBIT "A" 18. The Applicant purchased the subject property from the Estate of Gordon Gelhaye. Mr. Gelhaye's historical legal description for his parcel included the N 1/2 of the alley adjoining the South 67 feet of Lots 6 and 7, Block 73, City of Shakopee. (See #1). The alley has never been opened, so there is no use of the alley for a public purpose. The N 1/2 of the alley adjoining Lots 6 and 7 has never been vacated. The garage located on the parcel is built on the alley right of way. The garage is a two stall garage that was built about 40 years ago. In addition, the cement driveway, which goes back to the garage from Holmes Street, is also located in the alley right of way. A drawing of the parcel is attached to this application that shows the location of the house and garage on the parcel. A utility overhead power line is located in the alley right of way. A power pole sits about two feet from the northerly corner of the garage. Applicant requests that the N 1/2 of the alley adjoining the South 67 feet of Lots 6 and 7, Block 73, be vacated. The vacation will remove her title problem to her parcel as well as removing her garage and driveway from being an issue. The alley has never been opened. There are no public use issues involved in applicant's request. III 0 LEGAL DESCRIPTION ph Ld+S to'>'•°7, i&k �3 c►�y Sj�ko1" - 1 i • • , , 1/i I I I 01 I I I I .' ; 1i , . H ... 1 . ,i _. H i 1 , . . 1 . 1I • I . ill , j I • 1 - , ,__.„` I,; 1 1 I � � IiiI 1 I : 1 . , -I I ti li \ ,1_ 1 I 1 o: , i1 1i , , , ; 4ii . I 1 ' i i , . , I e = , � i , i I ii I I , i‘Vrc;:cif : 1 1 ''' I i , : L T T t i ice., i 30 } ` E i• I 0it fii4 Ip ' Iil i i ; i I ; , f 1 � II 1 1 ' j I I 1 ! I i 1 rIII 11 I �� I � i I + H -' HT4±7 J I 1 ii i T . 1 6 .0 11 + i I �'.1( r%Ii �. 7-I i i 1 I ---� 11 1 , ' [L-- i' fy‘ ; j i ti I ` i t i + , I ' � �— I I I I ( 1 1 ' i 1 I J fi ( i II I , � _ 1iij 1 IIi , i j Oji i i 1 j t i 1 I• 1 1I 1 , _i I 1 [ I I 1 i ' I I 1 t ! l 1 i ' - i i i I { j li 1-- 1 ; i1 , j I 1 T - i ' � • '1 � ; ' i � li i i ► 1 � 1i 1i The information relating to the dimensions shown on this exhibit are based upon the recorded plat or map in the county records. The location of improve- ments is based on an inspection of the property and is not based on measurements. 3 \:113" ag I ., \______, XHIBIT B I 7. 1 ow 01 yn-ii -n till 10 ft gia *AO \-\--i-L-L-R1 I VI ARO ri Pkv e \AI min 0 g'i-i is i ill so cot c.utst og overn e VW 61 BZSN Ave W �-r-- - 3 la sato v311 10 a tt SO to saw el oat .t Ave w ... 00 '0 EID M13] „so. aailsol Itr \D-13=NR-**- vie *nu 0 sa 0114 otistiotto ras , 10 Is' WA II% go 10 00 gDinit v3-0 •• \ Ill ,vp, li a* 0 ore s,_, , ,,n, •. .. oti. . • _ 0 pbaLAI SHAKOPEE W Proposed Stolarcek Vacation 0 Zoning.shp Parcels.shp ✓ 06/29/99 /V. I}. NSENT CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Final Plat of EverGreen Heights DATE: August 3, 1999 Discussion EverGreen Real Estate is requesting Final Plat approval of EverGreen Heights. The subject site is generally located south of Vierling Drive and west of County Road 16. A copy of the July 20, 1999, Planning Commission staff memo is attached for your reference. Alternatives 1. Approve the Final Plat of EverGreen Heights, subject to conditions recommended by the Planning Commission and staff. 2. Revise the conditions of approval for the Final Plat of EverGreen Heights, and approve subject to the revised conditions. 3. Do not approve the Final Plat of EverGreen Heights. 4. Table action on this item and request additional information from the applicant and/or staff Planning Commission Recommendation The Planning Commission recommended the approval of the Final Plat of EverGreen Heights, subject to conditions(Alternative No. 1). Action Requested Offer Resolution No. 5201, a Resolution Approving the Final Plat of EverGreen Heights, subject to conditions, and move its approval. • Julie Klima Planner II is\commdev\ec\1999\cc0803Upevghls.doc RESOLUTION NO. 5201 A RESOLUTION OF THE CITY OF SHA.KOPEE, MINNESOTA, APPROVING THE FINAL PLAT OF EVERGREEN HEIGHTS WHEREAS, EverGreen Real Estate Company is the applicant and the City of Shakopee is the owner of said property; and WHEREAS, the property upon which the request is being made is legally described as attached on Exhibit A; and WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat of EverGreen Heights on July 20, 1999, and has recommended its approval. WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY TME CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Final Plat of EverGreen Heights is hereby approved subject to the following conditions: a) The following procedural actions must be completed prior to the recording of the Final Plat: i) Approval of title by the City Attorney. ii) Execution of the Developers Agreement for construction of required public improvements: a) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c) Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. d) Installation of sanitary sewer and storm sewer systems in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. e) Park dedication shall be assessed at the rate established in the City's Fee Schedule, and shall be payable by the developer at the time of building permit application. Park dedication shall not be assessed against the fire station site. iii) The Final Construction Plans and Specifications must be approved by the City Engineer and the Shakopee Public Utilities Commission prior to construction. • iv) The developer shall provide easements, as required by City Code. v) The developer shall be responsible for payment of Trunk Storm Water charges, Trunk Sanitary Sewer charges, engineering review fees, and other fees as required by the City's adopted Fee Schedule. vi) The developer shall install all subdivision monumentation within one year from the date of recording the plat. At the end of the one-year period from recording of the Plat, the developer shall submit to the City Engineer written verification by a registered land surveyor that the required monuments have been installed throughout the plat. Monumentation may only be installed on a per lot basis at the time of building permit issuance with prior approval of the City Engineer. vii) Existing levied special assessments shall be paid per the purchase agreement for the site. viii) Installation or payment of the costs of any necessary future noise mitigation shall not be the responsibility of the City of Shakopee. viv) The developer shall provide a name for the private street which must be approved by the Planning Department. x) The developer and Scott County HRA shall enter into an agreement which allows access to the units owned by the Scott County HRA. xi) The development shall be subject to Minnegasco's blanket easement (Document No. 23711). xii) In order to meet the City's noise ordinance limitations, a fence approximately 5 feet in height shall be constructed on top of the proposed berm and year round climate controls shall be provided in the dwelling units. The aforementioned fence shall be subject to building permit review. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk EXHIBIT A LEGAL DESCRIPTION FOR RESOLUTION NO. 5201 PARCEL A That part of the Northeast Quarter of the Southeast Quarter and the Southeast Quarter of the Northeast Quarter of Section 8, Township 115, Range 22, Scott County, Minnesota, lying northerly of the north right-of-way line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO. 70-7 and southeasterly of the plat of Hauer's 4th Addition, as on file and of record in the office of the County Recorder in said County, and which lies westerly of the following described line: Commencing at the intersection of the west line of said Northeast Quarter of the Southeast Quarter and said north right-of-way line; thence easterly, along said north right-of-way line, a distance of 569.80 feet to the point of beginning of said line to the hereinafter described; thence northerly, deflecting to the left, 101 degrees 32 minutes 56 seconds, a distance of 412.21 feet to the southeasterly right-of-way line of 13th Avenue, as dedicated in said plat of Hauer's 4th Addition and said line there terminating. PARCEL B That part of the Northeast Quarter of the Southeast Quarter and the Southeast Quarter of the Northeast Quarter of Section 8, Township 115, Range 22, Scott County, Minnesota, lying Northerly of the North right-of-way line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO. 70-7 and Southeasterly of the plat of Hauer's 4th Addition, as on file and of record in the Office of the County Recorder in said County and which lies Southwesterly of the centerline of County Road No. 16 (Eagle Creek Boulevard), and which lies Easterly of the following described line: Commencing at the intersection of the West line of said Northeast Quarter of the Southeast Quarter and said North right-of-way line; thence Easterly, along said North right-of-way line, a distance of 569.80 feet to the point of beginning of said line to be hereinafter described; thence Northerly, deflecting to the left, 101 degrees 32 minutes 56 seconds, a distance of 412.21 feet to the Southeasterly right-of-way line of 13th Avenue, as dedicated in said plat of Hauer's 4th Addition and said line there terminating. Excepting therefrom the following described property lying Westerly and Northerly of the following described line: Commencing at the most Easterly corner of Hauer's 4th Addition; thence North 29 degrees 24 minutes 30 seconds East (assumed bearing) along the Easterly line of Hauer's 3rd Addition to the centerline of County Road No. 16 a distance of 50.00 feet; thence South 60 degrees 35 minutes 30 seconds East along said centerline of County Road No. 16 a distance of 181.98 feet to the point of beginning of said line; thence South 37 degrees 21 minutes 00 seconds West a distance of 50.48 feet to the Southerly right-of-way of said County Road No. 16, distant 175.00 feet Southeasterly of said most Easterly corner of Hauers 4th Addition; thence continuing south 37 degrees 21 minutes 00 seconds West a distance of 268.47 feet; thence North 60 degrees 35 minutes 30 seconds West a distance of 175.00 feet to the Easterly line of said Hauer's 4th Addition and there terminating. CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Final Plat of Ever Green Heights MEETING DATE: July 22, 1999 APPLICATION DATE: June 25, 1999 REVIEW DEADLINE: August 24, 1999 Site Information Applicant: EverGreen Real Estate Corp. Location: South corner of Vierling Drive East and County Road 16 Current Zoning: Medium Density Residential(R2)Zone Adjacent Zoning: North: Urban Residential(R-1B)Zone South: US Hwy. 169 Right-of-Way East: Medium Density Residential(R2)Zone West: Medium Density Residential(R2)Zone 1995 Comp. Plan: Medium Density Residential MUSA: The site is within the MUSA boundary. Attachments: Exhibit A: Location/Zoning Map Exhibit B: EverGreen Heights Final Plat Exhibit C: Approved CUP Site Plan Discussion EverGreen Real Estate Corp. is requesting approval of the Final Plat for EverGreen Heights. This development is generally located at the south corner of Vierling Drive East and County Road 16 (Exhibit A). The preliminary plat for EverGreen Heights was approved in March 1998. This Final Plat (Exhibit B) is in substantial conformance with the approved preliminary plat. On June 17, 1999, the Board of Adjustment and Appeals (BOAA) approved a Conditional Use Permit for this site to allow the construction of multiple structures per lot and dwelling units containing up to 6 units. As a part of this process, a specific site plan was referenced, reviewed and approved. This site plan is attached as Exhibit C. Lots 3, 4, 6, and 7 are proposed to house the Holtman units that are a part of this project. The Hollman units are platted as separate lots to accommodate the difference in ownership required by the funding received for this development. Alternatives 1. Recommend approval of the Final Plat of EverGreen Heights subject to conditions as set forth below: a) The following procedural actions must be completed prior to the recording of the Final Plat: i) Approval of title by the City Attorney. ii) Execution of the Developers Agreement for construction of required public improvements: a) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c) Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. d) Installation of sanitary sewer and storm sewer systems in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. e) Park dedication shall be assessed at the rate established in the City's Fee Schedule, and shall be payable by the developer at the time of building permit application. Park dedication shall not be assessed against the fire station site. iii) The Final Construction Plans and Specifications must be approved by the City Engineer and the Shakopee Public Utilities Commission prior to construction. iv) The developer shall provide easements, as required by City Code. v) The developer shall be responsible for payment of Trunk Storm Water charges, Trunk Sanitary Sewer charges, engineering review fees, and other fees as required by the City's adopted Fee Schedule. vi) The developer shall install all subdivision monumentation within one year from the date of recording the plat. At the end of the one-year period from recording of the Plat, the developer shall submit to the City Engineer written verification by a registered land surveyor that the required monuments have been installed throughout the plat. Monumentation may only be installed on a per lot basis at the time of building permit issuance with prior approval of the City Engineer. vii) The developer shall pay existing levied special assessments. viii) Any necessary future noise mitigation shall be the responsibility of the developer. viv) The developer shall provide a name for the private street which must be approved by the Planning Department. x) The developer and Scott County HRA shall enter into an agreement which allows access to the units owned by the Scott County HRA. xi) The development shall be subject to Minnegasco's blanket easement (Document No. 23711). 2. Recommend approval of the Final Plat of EverGreen Heights subject to revised conditions. 3. Do not recommend approval of the Final Plat of EverGreen Heights. 4. Table action on this item and request additional information. Staff Recommendation Staff recommends Alternative No. 1, the Planning Commission recommending approval of the Final Plat of EverGreen Heights, subject to conditions,to the City Council. Action Requested Offer and pass a motion to recommend approval of the Final Plat of EverGreen Heights, subject to conditions,to the City Council. Jul e Klima Planner II is\commdev\boaa-pc\1999\0722\fpevgrht.doc VX.NIBITA I _ J • R3 12 MR 41, -, xiN....= • �Iii ....e..• , I� m R uniatillibi 00 i u Ve,kig. al _g: j it P4 WO'oar Ift. 1106 St 04.0"il 14 ibitik i irB 1 . 4441%4 �.u....... to �� 11114..-w4 ♦ in Ii UMW 1471. au is lepin %� mitmei C EG6 1: law ( ill l ++�7i �� timil., ____ ®®®®®® R2prittiirii 11 .4i, .' �1 I S.T.H. 16 . �� willrilil.� ■ h! 76 • AM �1 IN R B1 IIIIII FRAG R 0E AG 00 M®® WILLA! 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N1\ 5---rim-- �=1.; , i �� \ 1 ` Z � � 1 rt-�1„ \ J )1\ / oE t \ / � 4tit\ g 1 .�y . i i \ /// . I... CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: CSAH 17/17th Avenue Feasibility Report DATE: July 30, 1999 INTRODUCTION: The Council is asked to give direction on whether it wishes to hold a formal public hearing on September 7th,or proceed with an accelerated schedule regarding the above intersection improvements. BACKGROUND: On the agenda Tuesday,August 3rd is a request from Bruce Loney to receive the feasibility report for the improvements to the above intersection,and to call for a public hearing to be held on September 7th. Paul Tucci of Oppidan, called Friday and expressed concern about the delay to September 7th. Because this is a petitioned improvement,there is no legal obligation for the City to hold a public hearing. However, staff feels that because of the impact on the residential property south and west of the intersection,that a public hearing is desirable before proceeding with the project. Mr. Tucci reports that Target will not close on the property until the intersection improvements are approved. That will affect Target's and City's construction schedule. He is therefore concerned about waiting until September 7th. Because there is no legal obligation to hold this public hearing,Mr. Tucci has asked that, if the Council is not willing to proceed with ordering the project at the August 3rd meeting,could the neighbors be notified by official means(registered letter,etc.)that this would be considered at the August 17th meeting, so that if it is determined that the project will proceed,that three weeks will be saved. Because this would not be an official public hearing,the publication notice and other formalities would not take place. However,as Mr. Tucci points out,the affected property owners would still be given an additional opportunity to provide input on the project; a neighborhood meeting was scheduled by Bruce Loney on Monday,July 26th,but none of the property owners were in attendance. ACTION REQUIRED: If the Council wishes to proceed with this concept, and not a formal public hearing on September 7th, it should by motion, direct staff to notify the affected property owners. LQ Wwa Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider Accepting Feasibility Report for CSAH 17/17th Avenue and Sarazin Street Improvement, Project No. 1999-7 DATE: August 3, 1999 INTRODUCTION: Attached is Resolution No. 5202, a resolution receiving a report and calling a hearing on improvements to CSAR 17, from T.H. 169 to St. Francis Avenue; 17th Avenue, from CSAH 17 to Sarazin Street; and Sarazin Street, from 17th Avenue to the north plat line of Brittany Village. BACKGROUND: On May 18, 1999, Resolution No. 5152 was adopted by the City Council ordering the preparation of a feasibility report for the above referenced project. This feasibility report was ordered based on the request of Oppidan, the developer for the Shakopee Valley Market Place plat and proposed Target development for the transportation improvements needed to serve the commercial property. Also, the improvements included in the feasibility report were based on the traffic study completed by WSB & Associates for the CSAH 17 corridor, from Vierling Drive to St. Francis Avenue. The proposed improvements are for widening of CSAH 17 to a four lane divided roadway with dual left turn lanes at CSAH 17 and 17th Avenue intersection with a traffic control signal at that intersection. The feasibility report did look at two alternatives for CSAH 17 with Alternative No. 1 being the improvements for CSAH 17, from T.H. 169 to south of 17th Avenue and Alternative No. 2 being the improvements from T.H. 169 to south of St. Francis Avenue. The additional cost for the left turn lane to St. Francis Avenue would be an assessed cost to the St. Francis Regional Medical site and indications from St. Francis is that they are not willing to participate in these costs at this time. The improvements to 17th Avenue include widening of 17th Avenue to incorporate a concrete median and left turn lane along 17th Avenue into the commercial development site as well as a traffic control signal at Sarazin Street and 17th Avenue. The traffic control signal at 17th Avenue and Sarazin Street would be a City signal and it is proposed that the City participate in one leg or 25% of the initial cost of the signal. The developer has indicated that they would be willing to pay up to $300.00 a month in operation and maintenance costs for that signal within their commercial association. An agreement would need to be prepared by the City Attorney between the City and the commercial association for that cost. It is staffs opinion that this cost sharing arrangement is an acceptable proposal for the City. The proposed improvements to Sarazin Street improvements are for a 44 foot wide roadway with a bituminous trail on the east side and will provide a public roadway access into the Shakopee Valley Market Place commercial development as well as the Brittany Village residential development. The construction of Sarazin Street would provide an additional access to the Brittany Village development and for property north of Brittany Village. The feasibility report is completed and attached for Council acceptance and to set a public hearing date for this project, since there are assessments involved in the funding of this project. The attached resolution sets a date for the public hearing for this project for September 7, 1999. The approval of Resolution No. 5202 does not order the project nor does it commit the Council to construct any improvements. The intent of this resolution is to accept the feasibility report and set the public hearing date. The public hearing will allow the property owners adjacent to the project area and the general public an opportunity to address the City Council on this project. Staff would make a full presentation at the September 7, 1999 Council meeting on the feasibility report and will make a general presentation at the August 3, 1999 Council meeting. The main issues with this improvement project are the City costs associated with this project and the widening of C.R. 17 adjacent to residential properties south of 17th Avenue and west of C.R. 17. On Issue No. 1 on the City cost for this project, the City would be participating in this project based on the Scott County Cost Participation Policy and Scott Count Advanced Funding Policy for the widening of C.R. 17 and the traffic control signal at the intersection of C.R. 17 and 17th Avenue. The other City cost is as mentioned previously, 25% of the traffic control signal at Sarazin Street and 17th Avenue. With the improvements of C.R. 17, the widening of the roadway to a four lane urban roadway would be City/County cost with the widening of the roadway for turn lanes would be an assessed cost to the commercial properties along C.R. 17 and 17th Avenue. The traffic control signal would be a City/County cost as the need for this signal would meet County policy. The Advanced Funding Policy of the County, the City is responsible for any right-of-way costs, design costs, construction and inspection costs and 25% of the County costs for the widening of C.R. 17. The County would reimburse the City its share of the costs in the year that the project would be programmed and it has been indicated that this project would be programmed in 5 to 10 years from 1999. The County would pay for the traffic control signal costs in this year's budget. A Cooperative Agreement with the County would be needed if this project moves forward. Issue No. 2, the widening of C.R. 17 to a four lane divided urban roadway with dual left turn lanes can be done in the existing right-of-way provided along C.R. 17. However, the edge of roadways will be closer to existing residents properties along the west side of C.R. 17 and south of 17th Avenue. Also, these residents will no longer have a full movement driveway access to C.R. 17 but will have a restricted right in right out into their property. The City Council may want to discuss the future of these properties as they relate to this roadway and the impact of this roadway to these properties. City staff did conduct an informational meeting on July 26, 1999, in which all property owners adjacent to these improvements were notified whether they were assessed or not. At this meeting, all the commercial property owners affected by the project were present and the developer of Longmeadow adjacent to Sarazin Street. At this meeting the consensus was for support for the project to move forward by the commercial property owners, and an indication that they would be willing to sign petitions and waiver of assessment appeals for this project. The City currently does have waivers of assessment hearing from Longmeadow and Brittany Village as required from their plat approval resolution and will be receiving petitions from Shakopee Valley Market Place as a requirement of their plat approval. At this meeting, none of the residents along C.R. 17 were present to voice any opinion on the proposed improvements. ALTERNATIVES: 1. Adopt Resolution No. 5202, this action will receive the feasibility report and set the date for the public hearing for September 7, 1999. 2. Deny Resolution No. 5202, this action will halt the project until such time as the City Council reconsiders the resolution. 3. Table Resolution No. 5202, to allow time for staff to prepare additional information as directed by the City Council. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 5202, as this will allow a public hearing and public input to take place on the proposed improvements. Staff would like to point out that if waivers of assessment appeal are obtained by all parties involved to be assessed, this item could be brought back to the next Council meeting for Council consideration to order the project without a public hearing. Council may want to have a public hearing on the project due to City/County cost participation and the impacts to residential property. ACTION REQUESTED: Offer Resolution No. 5202, A Resolution Receiving a Report and Calling a Hearing on an Improvement to County State Aid Highway 17, from Trunk Highway 169 to St. Francis Avenue; 17th Avenue, from County State Aid Highway 17 to Sarazin Street; and Sarazin Street, from 17th Avenue to the North Plat Line of Brittany Village, Project No. 1999-7 and move its adoption. 624/0_.NW I 'Bruce Loney Public Works Direct BL/pmp MEM5202 RESOLUTION NO. 5202 A Resolution Receiving A Report And Calling A Hearing On An Improvement For County State Aid Highway 17 (Marschall Road), From Trunk Highway 169 To St. Francis Avenue; 17th Avenue, From County State Aid Highway 17 To Sarazin Street; And Sarazin Street, From 17th Avenue To The North Plat Line Of Brittany Village Project No. 1999-7 WHEREAS,pursuant to Resolution No. 5152 of the City Council adopted May 18, 1999, a report has been prepared by the City Engineer, with reference to the improvement of County State Aid Highway (CSAH) 17, from Trunk Highway (T.H.) 169 to St. Francis Avenue; 17th Avenue, from CSAH 17 to Sarazin Street; and Sarazin Street, from 17th Avenue to the north plat line of Brittany Village by sanitary sewer, watermain, storm sewer, street widening, turn lanes, concrete median, concrete curb & gutter, concrete sidewalk, bituminous trail, street lighting and any appurtenant work and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 and this report was received by the Council on August 3, 1999. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The Council will consider the improvement of County State Aid Highway (CSAH) 17, from Trunk Highway (T.H.) 169 to St. Francis Avenue; 17th Avenue, from CSAH 17 to Sarazin Street; and Sarazin Street, from 17th Avenue to the north plat line of Brittany Village by sanitary sewer, watermain, storm sewer, street widening, turn lanes, concrete median, concrete curb & gutter, concrete sidewalk, bituminous trail, street lighting and any appurtenant work, in acccordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$1,586,502.00. 2. A public hearing shall be held on such proposed improvements on the 7th day of September, 1999, at 7:00 P.M. or thereafter, in the Council Chambers of City Hall, at 129 South Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1999-7 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk /5A-41., CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: CSAH 17/17th Avenue Feasibility Report DATE: July 30, 1999 INTRODUCTION: The Council is asked to give direction on whether it wishes to hold a formal public hearing on September 7th, or proceed with an accelerated schedule regarding the above intersection improvements. BACKGROUND: On the agenda Tuesday,August 3rd is a request from Bruce Loney to receive the feasibility report for the improvements to the above intersection, and to call for a public hearing to be held on September 7th. Paul Tucci of Oppidan, called Friday and expressed concern about the delay to September 7th. Because this is a petitioned improvement,there is no legal obligation for the City to hold a public hearing. However, staff feels that because of the impact on the residential property south and west of the intersection,that a public hearing is desirable before proceeding with the project. Mr. Tucci reports that Target will not close on the property until the intersection improvements are approved. That will affect Target's and City's construction schedule. He is therefore concerned about waiting until September 7th. Because there is no legal obligation to hold this public hearing, Mr. Tucci has asked that, if the Council is not willing to proceed with ordering the project at the August 3rd meeting,could the neighbors be notified by official means(registered letter,etc.)that this would be considered at the August 17th meeting, so that if it is determined that the project will proceed,that three weeks will be saved. Because this would not be an official public hearing,the publication notice and other formalities would not take place. However, as Mr. Tucci points out,the affected property owners would still be given an additional opportunity to provide input on the project; a neighborhood meeting was scheduled by Bruce Loney on Monday, July 26th, but none of the property owners were in attendance. ACTION REQUIRED: If the Council wishes to proceed with this concept, and not a formal public hearing on September 7th, it should by motion,direct staff to notify the affected property owners. Mark McNeill City Administrator MM:tw 1 II- CSAH 17 / 17th AVENUE Ce / SARAZIN STREET 0 IMPROVEMENTS CI- C.P. 1999-7 WI Ce >1.1 SHAKOPEE ma City of SHAKOPEE, SCOTT Ca COUNTY, MINNESOTA Submitted to: Ci) August 3, 1999 , 11141 liiPIIIIIIgldll City of Shakopee 129 Holmes Street South Shakopee , Minnesota 55379 Um. SHAKOPEE WSB Project No. 1175.00 IA B.A.Mittelsteadt,P.E. 350 Westwood Lake Office Bret A.Weiss,P.E. Jlf$ 9 8441 Wayzata Boulevard Peter R.Willenbring,P.E.W.Minneapolis, MN 55426 Donald Sterna,P.E. ' Ronald B.Bray,P.E. 612-541-4800 &Associates, Inc. FAX 541-1700 IAugust 3, 1999 1 Honorable Mayor and City Council City of Shakopee I 129 Holmes Street South Shakopee, MN 55379-1376 Re: Feasibility Report CSAH 17/17`'' Avenue/Sarazin Street Improvements City of Shakopee, MN ' WSB Project No. 1175.00 Dear Mayor and Council Members: 1 Transmitted herewith is a feasibilityreportroadway improvements which addresses im rovements to CSAH 17 (TH 169 to St. Francis Avenue), 17`h Avenue (CSAH 17 to Sarazin Street), and Sarazin Street(17`h ' Avenue to 890 feet north). These improvements are being proposed to accommodate the proposed commercial development in this area south of TH 169 adjacent to CSAH 17. Currently, the Oppidan proposal (Target) has had final plat approval and will be starting to grade their site in the near future. We would be happy to discuss this report with you at your convenience. Please don't hesitate to contact me at(612) 277-5783 if you have any questions regarding this report. Sincerely, IWSB &Associates, Inc. I Nejcz 7--,C„..j.,- ,j___,, Charles T. Rickart, P.E. I Project Manager Encl. II c: Bruce Loney, Public Works Director, Cityof Shakopee Y IBret Weiss, WSB & Associates, Inc. kd I I F\WPWIMI 175 0 Teas Rpt hmc wpd Minneapolis • St . Cloud I Infrastructure Engineers Planners EQUAL OPPORTUNITY EMPLOYER ' FEASIBILITY REPORT ' CSAH 17 TH 169 TO ST. FRANCIS AVENUE ' 17'AVENUE CSAH 17 TO SARAZIN STREET ' SARAZIN STREET 17TH AVENUE TO 890 FEET NORTH August 3, 1999 1 Prepared by: WSB &Associates, Inc. 350 Westwood Lake Office 8441 Wayzata Boulevard Minneapolis, MN 55426 ' (612) 541-4800 (612) 541-1700 (Fax) ' City of Shakopee ,�/,- Feasibility Report WSB CSAH 17/17h Avenue/Sarazin Street WSB Project No. 1175.00 I I CERTIFICATION I I I hereby certify that this plan, specification or report was prepared I by me or under my direct supervision and that I am a duly registered professional engineer under the laws of the State of Minnesota. I oj,,i,,j_ _7.-- gyLci,_.) IIICharles T. Rickart, P.E. Date: August 3, 1999 Reg. No. 26082 I I I I I I I I I I City of Shakopee A Feasibility Report WSB CSAH 17/17'AvenuelSarazin Street -- WSB Project No. 1175.00 &Assnclates,!,, TABLE OF CONTENTS ' TRANSMITTAL LETTER TITLE SHEET CERTIFICATION 1 I. INTRODUCTION Page 1 II. BACKGROUND Page 2 III. PROPOSED IMPROVEMENTS ' 1. CSAH 17- TH 169 to St. Francis Avenue Page 3Page 3 2. 17th Avenue- CSAH 17 to Sarazin Street Page 4 3. Sarazin Street- 17th Avenue to 890 Feet North Page 5 IV. ASSESSMENTS Page 7 V. PROJECT COST Page 9 VL SCHEDULE Page 11 ' VII. CONCLUSIONS AND RECOMMENDATIONS Page 12 APPENDIX Page 13 Cost Estimate Proposed Assessments Location Map Zoning Map Assessment Map Public Meeting Notice and Mailing List ' Scott County Advance Funding Policy Proposed Improvements 1 City of Shakopee Feasibility Report CSAH 17/17"Avenue/Sarazin Street WSB Project No. 1175.00 INTRODUCTION On May 18, 1999, WSB & Associates, Inc., was authorized through Shakopee Resolution ' No. 5152 to prepare an engineering feasibility report dealing with necessary public improvements to complete construction on: ' CSAH 17 - TH 169 to St. Francis Avenue 17t Avenue - CSAH 17 to Sarazin Street Sarazin Street- 17`h Avenue to 890 feet north This authorization was in response to a plat proposed by Oppidan Development for the proposed Shakopee Valley Marketplace development located north of 17`h Avenue between CSAH 17 and Sarazin Street. This feasibility report addresses the development of roadway improvements on CSAH 17, Ii 7th Avenue, and Sarazin Street, including widening of existing roadway surfaces, construction of concrete medians for traffic control purposes, turn lane construction, installation of pedestrian sidewalks and bituminous paths, storm sewer improvements, the extension of Sarazin Street on new alignment north of 17`h Avenue, and traffic signal systems at CSAH 17 at 17`h Avenue and 17th Avenue at Sarazin Street. 1 1 1 City of Shakopee Feasibility Report CSAH 17/17"Avenue/Sarazin Street WSB Project No. 1175.00 Page 1 II. BACKGROUND This project is a result of the proposed commercial development(Shakopee Valley ' Marketplace) located north of 17`h Avenue between CSAH 17 and Sarazin Street. 17t Avenue west of CSAH 17 was constructed in 1998 to accommodate future growth in the ' area. That improvement included construction of a four-lane roadway, left turn lanes, raised concrete median, and pedestrian accommodations. Ii 7th Avenue east of CSAR 17 was improved from CSAH 17 to Sarazin Street in 1996, including a four-lane section with a left turn lane at CSAH 17, raised concrete median to a point approximately 470 feet east of CSAH 17, and pedestrian accommodations on the north side of 17th Avenue. 17`h Avenue from Sarazin Street to the east was constructed in 1998 and is being completed in 1999 to include a four-lane undivided section with pedestrian accommodations on the north side of 17th Avenue. WSB & Associates prepared a traffic impact study for the CSAH 17 (Marschall Road) corridor from Vierling Drive to St. Francis Avenue. The traffic study recommended roadway ' improvements in the area to accommodate the expected traffic generation from the surrounding impacted area, as well as anticipated increase of traffic volumes from through traffic north and south of TH 169. A public information meeting was held on July 26, 1999, with the impacted properties adjacent to CSAH 17, 17th Avenue, and Sarazin Street. All properties were invited, including the residential properties south of CSAR 17, although they will not be assessed for any part of the project. The attendees at that meeting gave favorable support to the project. 1 I I ' City of Shakopee Feasibility Report CSAH 17/17"`Avenue/Sarazin Street WSB Project No. 1175.00 Page 2 III. PROPOSED IMPROVEMENTS ' 1. CSAH 17- TH 169 to St. FrancisAvenue enue A. Streets ' CSAH 17 is proposed to be widened from TH 169 to St. Francis Avenue to accommodate a four lane section and left turn channelization. As noted in the traffic study, the following improvements are proposed: 1 1. Widen CSAH 17 from TH 169 south ramp intersection to just south of 17th Avenue to four lanes (two lanes in each direction) with a raised concrete median. 2. Construct dual left turn lanes and right turn lanes for northbound and southbound CSAH 17 at 17th Avenue. The existing rural sections on CSAH 17 will be removed and replaced with ' curb and gutter and a storm sewer system to accomplish the proposed widening. The existing pavement surface will remain in place, and a 2-inch overlay will be installed over the entire roadway, including the widened areas. ' A second alternative (Alternative 2) is also being considered. This would extend the four-lane section with medians to south of St. Francis Avenue. This alternative would include development of a left turn lane at St. Francis Avenue. ' B. Storm Sewer ' Storm sewer construction will be required in order to accommodate the proposed four-lane urban section through the improvements. An existing storm sewer system is in place on the east side of CSAH 17 which was built to accommodate capacity from CSAH 17. Catch basins and storm sewer leads will be constructed and connected to this existing storm sewer system. C. Pedestrian Facilities As part of the roadway improvement project, an 8-foot bituminous path will be constructed on the east side of CSAH 17 from TH 169 south to 17th Avenue. The City will work with the Minnesota Department of Transportation(MnDOT) for construction of the path on their right-of-way. The bridge over TH 169 will be required to be widened in the future in order to make the trail connection north and south of TH 169. If the improvement project is extended south of St. Francis Avenue, the bituminous path would ' then be extended to St. Francis Avenue. City of Shakopee Feasibility Report CSAH 17/17h AvenuelSarazin Street WSB Project No. 1175.00 Page 3 D. Right-of-Way Right-of-way was provided with the platting process of the commercial ' property east of CSAH 17 to accommodate the proposed widening. This included acquisition of an additional 15 feet from the end of the existing MnDOT right-of-way to 17`h Avenue. Provide for 75 feet from existing centerline. A 15-foot drainage, utility, and trail easement will be located outside the proposed right-of-way line from 17th Avenue to the MnDOT right- of-way. ' E. Traffic Signal System A fully actuated traffic control signal system will be constructed at the intersection of CSAH 17 and 17`h Avenue. This will include pedestrian accommodations and Emergency Vehicle Preemption (EVP) capabilities. The signal system will be maintained by Scott County, with the power paid by the City of Shakopee. An agreement will be required between the City and County for the signal system. In addition, the traffic signal system would be interconnected with the existing signal system at TH 169. 2. 17'Avenue- CSAH 17 to Sarazin Street A. Streets 1 17t Avenue is proposed to be widened to accommodate the left turn channelization between CSAH 17 and Sarazin Street. As noted in the traffic study, the following improvements are proposed: 1. Provide for a 3/4 access intersection at the first access into the Target development east of CSAH 17 on 17th Avenue. 2. Provide a full movement access to the Target site at Sarazin Street with left turn channelization on 17`h Avenue. 3. Construct a concrete median from east of CSAH 17 through Sarazin ' Street to delineate eastbound and westbound traffic. 4. Construction of a right turn lane approaching CSAH 17 from 17th Avenue. The existing curb and gutter and bituminous path on the north side of 17t Avenue will be removed and replaced to accomplish the widening. The existing pavement surface will remain in place and patched as needed, ' City of Shakopee Feasibility Report CSAH 17/17"Avenue/Sarazin Street WSB Project No. 1175.00 Page 4 I B. Storm Sewer 111 Minimal storm sewer construction will be required to adjust the location of I existing storm sewer facilities to accommodate the widening of 17`h Avenue. C. Pedestrian Facilities IAs part of the roadway improvement project, the existing 8-foot bituminous path will be relocated on the north side of 17`h Avenue from CSAH 17 to the i east. D. Right-of-Way 1 Right-of-way(ROW) was provided with the platting process of the commercial property north of 17`h Avenue to accommodate the proposed I widening. It included dedication of 10 additional feet from CSAH 17 to approximately the first site entrance. A 10-foot drainage and utility easement was located outside the proposed right-of-way line. No additional ROW will Ibe required to accommodate the proposed improvements. E. Traffic Signal System I A fully actuated traffic control Y signal system will be constructed at the g intersection of 17`h Avenue and Sarazin Street. The signal system will include Ipedestrian accommodations and Emergency Vehicle Preemption (EVP) capabilities. The City will be responsible for all maintenance of the signal I system. However, the Oppidan Development (Shakopee Valley Marketplace) has indicated the willingness to participate in the maintenance costs. I 3. Sarazin Street-17th Avenue to 890 Feet North A. Streets ISarazin Street is proposed to be extended from 17th Avenue to a point 890 feet 1 north of 17`h Avenue. This will be a new roadway on new alignment. The I improvement will include a 44-foot wide roadway with a center left turn lane and one through lane in each direction from 17t Avenue to the north driveway to Shakopee Valley Marketplace. A 36-foot wide street will be extended north Ito the Brittany Village north plat line. Curb and gutter will also be provided on both sides of the roadway. I I ' City of Shakopee Feasibility Report CSAR 17/17 Avenue/Sarazin Street WSB Project No. 1175.00 Page 5 I B. Storm Sewer A storm sewer system will be constructed as part of the roadway ' improvements. This will include coordination with the proposed Oppidan Development (Shakopee Valley Marketplace) storm sewer system. C. Pedestrian Facilities An 8-foot bituminous path will be constructed on the east side of Sarazin Street from 17th Avenue to the driveway access approximately 640 feet north of the intersection. D. Right-of-Way Right-of-way for the roadway improvement was provided one-half by the developers to the east of Sarazin Street (Brittany Village and Longmeadow) and one-half by the Oppidan Development (Shakopee Valley Marketplace). The roadway dedication included a total 80-foot right-of-way corridor from 17th Avenue to the north. A 10-foot drainage and utility easement is located outside the proposed right-of-way line. E. Watermain Currently, a fire hydrant and watermain is located east of the proposed Sarazin Street north of 17th Avenue. This watermain may be raised with a new fire hydrant located within the project. This will be completed with the grading of tthe street by Oppidan Development. I I I City of Shakopee Feasibility Report CSAH 17/17"Avenue/Sarazin Street WSB Project No. 1175.00 Page 6 r 1 1 1 1 1 1 1 i 1 1 1 1 1 1 1 I 1 I IV. ASSESSMENTS IThe assessable cost associated with the construction of the proposed CSAH 17, 17th Avenue, and Sarazin Street improvements will be distributed as follows: I CSAH 17 - Assess uniformlyto benefitted commercial properties on an area basis. The P P I following is a breakdown of areas of benefitting properties: : eg i1 escili/vn _ Acreage ICalvin Chadwick Section 7,Twp 115, Range 22, 19.27 13755 Crest Avenue NE SW 1/4, SE 1/4; (32.0%) Prior Lake, MN 55372 Section 18,Twp 115, Range 22, ' NW 1/4,NW 1/4,NE 1/4 Eldon Greenwood Lot 1, Block 1, Weston Ponds 7.82 I 1674 Marschall Road S (13.0%) Shakopee, MN 55379 Eugene F. Hauer Section 8, Twp 115, Range 22, 13.90 II 523 Timer Court SW 1/4, SW 1/4 (23.1%) Shakopee, MN 55379 I Sharon Bernhagen Section 18, Twp 115, Range 22, 19.22 2173 Eastling Avenue N 1/2,NE 1/4,NE 1/4,NE 1/4 (31.9%) Shakopee, MN 55379 IEileen Kerkow Section 18, Twp 115, Range 22,NE 1/4; .46 605 S Sommerville Section 7, Twp 115, Range 22, SE 1/4 (0%) I Shakopee, MN 55379 (George Schmitt) I 17t Avenue - Assess 100%to the Oppidan Development parcels. I I I I I ' City of Shakopee Feasibility Report CSAH 17/17h Avenue/Sarazin Street WSB Project No. 1175.00 Page 7 I I Sarazin Street- Assess the abutting properties for a 36-foot wide equivalent street section by the front foot basis. The remaining 8 feet of street section and bituminous trail will be assessed 100%to Oppidan Development parcels. These costs assume grading of Sarazin Street to the subgrade elevations by the Oppidan Development. Front r mer al-Description Footage (Foot) Eugene Hauer Section 8, Twp 115, Range 22, 349 523 Timer Court SW 1/4, SW 1/4 Shakopee, MN 55379 Sharon Bernhagen Section 18, Twp 115, Range 22, 526 2173 Eastling Avenue N 1/2,NE 1/4,NE 1/4,NE 1/4 Shakopee, MN 55379 Ellen Kerkow Section 18, Twp 115, Range 22,NE 1/4 16 605 S Sommerville Section 7, Twp 115, Range 22, SE 1/4 Shakopee, MN 55379 (George Schmitt) Brittany Village Section 8, Twp 115, Range 22 244 Tollefson Development Corporation 900 128th Street West, #107 Burnsville, MN 55337 Centex Development Longmeadow 151 Addition 647 12400 Whitewater Drive, #120 Minnetonka, MN 55343 I 1 I I City of Shakopee Feasibility Report CSAH 17/17"Avenue/Sarazin Street WSB Project No. 1175.00 Page R r V. PROJECT COST A detailed opinion of probable cost for each project can be found in the appendix of this report. The opinion of probable cost includes a 10% contingency factor and a 25% indirect cost factor. The indirect cost assumes that the project will be assessed in the year 2000 and does not account for extended interest holding cost if the project is not assessed in 2000. The indirect cost includes legal, engineering, administrative, and fiscal items. The following is a breakdown of project costs that are proposed to be assessed as well as the City and Scott County's cost of the project. The Scott County cost of the project will be paid by the City based on Scott County's advanced funding policy, with Scott County reimbursing the City when the roadway is programmed in their capital improvement plan. The County's advanced funding policy is attached in the appendix. CSAH 17- TH 169 to South of 17'Avenue Alternate 1 City Cost(signal/path) $90,600.00 City Cost(25% County Cost) $44,692.00 ' County Cost $134,075.00 Assessable Cost $607,520.00 TOTAL $876,887.00 CSAH 17-South of 17th Avenue to South of St. Francis Avenue Alternate 2 City Cost (path) $7,700.00 City Cost(25% County Cost) $10,083.00 County Cost $30,247.00 Assessable Cost $169,574.00 TOTAL $217,604.00 The City cost associated with the proposed CSAH 17 improvement will include those items as outlined in the County's cost participation policy. Based on this policy, the City will be responsible for 50% of the cost for the roadway (non-median) curb and gutter, 50% of the cost for the traffic signal system at 17th Avenue, the City's portion of the storm sewer contributing flow, 100% of the cost for the bituminous trail on the east side of the roadway, City of Shakopee Feasibility Report CSAH 17/17h Avenue/Sarazin Street WSB Project No. 1175.00 Page 9 I I and 100% of the Emergency Vehicle Preemption(EVP) system. With the advanced funding policy, the City will also be responsible for 25% of the County's cost, design cost, right-of- way acquisition, and construction administration. IThe Scott County cost associated with the CSAH 17 improvement will be the cost for providing a four lane roadway (without turn lanes), roadway(non-median) curb and gutter, I 50% of the traffic signal system cost, and the County's portion of the contributing flow to the storm sewer system. 17th Avenue- CSAH 17 to Sarazin Street ICity Cost $32,000.00 Assessable Cost $294,178.00 ITOTAL $326,178.00 I The City cost associated with the 17th Avenue improvements will include 25% of the traffic signal system at the Sarazin Street intersection. Oppidan Development (Shakopee Valley Marketplace) has indicated a willingness to pay up to $300.00 per month as long as required I for maintenance and energy costs for the signal system. In exchange, the City will pay the initial 25% for the signal system construction, equivalent to one leg of the intersection. ISarazin Street- 17th Avenue to 890 Feet North Assessable Cost $165,833.00 ITOTAL $165,833.00 I The Sarazin Street cost assumes that Oppidan Development(Shakopee Valley Marketplace) will complete the grading of the roadway to the subgrade street elevation. I Cost Summary (Total) ICity Cost (signal, path) $130,300.00 City Cost(25% County Cost) $54,775.00 ICounty Cost $164,322.00 I Assessable Cost $1,237,105.00 TOTAL $1,586,502.00 I I City of Shakopee Feasibility Report CSAH 17/17h Avenue/Sarazin Street IVSB Project No. 1175.00 Page 10 VL SCHEDULE ' A tentativero'ect schedule for the improvement is as follows: P J ' Informational Meeting July 26, 1999 Receive Feasibility Report/Order Public Hearing August 3, 1999 Public Hearing/Project Approval and Ordering Preparation ' of Plans and Specifications September 7, 1999 Plan Approval December 21, 1999 Bid Opening January 14, 2000 Council Award of Final Bid January 18, 2000 Construction Starts Spring 2000 ' Council Orders Cost to be Assessed and Establishes Assessment Hearing Date Based on Project Cost Spring 2000 Project Final Completion Summer 2000 Assessment Hearing Based on Project Cost Fall 2000 I • I I I I City of Shakopee Feasibility Report CSAH 17/1 7th Avenue/Sarazin Street WSB Project No. 1175.00 Page 11 1 I IVII. CONCLUSIONS AND RECOMMENDATIONS This report finds that the improvements of CSAH 17 from TH 169 to St. Francis Avenue, 17th I Avenue from CSAH 17 to Sarazin Street, and Sarazin Street from 17`h Avenue to 650 feet north, will improve the safety and traffic operation of the project area now and in the future. I It is the recommendation of WSB &Associates that the project is feasible, necessary, and cost effective from an engineering standpoint. We recommend construction of the proposed improvement as detailed in this report. I I I I I 1 I I I II I I I City of Shakopee Feasibility Report CSAH 17/17'Avenue/Sarazin Street WSB Project No. 1175.00 Page 12 I I I 1 I I I IAPPENDIX I I I I I I I I I City of Shakopee Feasibility Report CSAH 17/17"Avenue/Sarazin Street WSB Project No. 1175.00 Page 13 1 Preliminary Schedule I WSB Project:CSAH 1 /I-th Avenue/Sara-in Street Design By: JBB Project Location:City of Shakopee Checked By: CTR IVSB Project No:11-5.00 Dale: 29-Jul-99 IEngineers Opinion of Probable Cost CSAH 17- TH 169 to South of 17th Avenue I Project Total C.P.1999-7 Line Item Unit Estimated Estimated No. Number Description Unit Price Quantity Cost I _ 1 2021.501 'MOBILIZATION LS 25000.00 1.00 25000.00 2 2102.502 :PAVEMENT MARKING REMOVAL LF __-- 0.50 __.-- 6000.00 3000.00 I3 2104.501 REMOVE CURB AND GUTTER LF 2.60 240040 6240.00 _ 4 2104.509 REMOVE DRAINAGE STRUCTURE EACH 200.00 6.00 1200.00 '.. 5 2104.503 :SAWING BIT PAVEMENT(FULL DEPTH) LF 2.90 4200.00 12180.00 II� � II 6 I 2105.501 COMMON EXCAVATION CY 1.55 9050.00 14027.50 7 2105.507 SUBGRADE EXCAVATION CY 1.55 3686.00 5713.30 II 8 2105.521 GRANULAR BORROW(CV) _ CY 8.00 1625.00 13000.00 9 2105.522 .SELECT GRANULAR BORROW(CV) CY 9.15 2816.00 25766.40 10 2123.610 STREET SWEEPER(WITH PICKUP BROOM) HOUR 75.00 12.00 900.00 II I 2211.503 AGGREGATE BASE CLASS 5 TON 8.00 5100.00 4080040 SII 12 2340.508 TYPE 41 WEARING COURSE MIXTURE(WIDENIN TON 29.50 845.00 24927.50 I 13 2340.508 TYPE 41 WEARING COURSE MIXTURE(OVERLAY TON 29.50 1630.00 48085.00 14 2340.510 TYPE 31 BINDER COURSE MIXTURE TON 26.30 450.00 11835.00 15 2340.514 TYPE 31 BASE COURSE MIXTURE TON 29.00 1141.00 33089.00 I16 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 030 620.00 186.00 17 2503.541 -I8"RC PIPE SEWER DESIGN 3006 CL IV LF 25.00 950.00 23750.00 I18 2503.541 21"RC PIPE SEWER DESIGN 3006 CL V LF --_ 20.00 800.00 16000.00 I I I I I I En_¢ineer's Eistimate 1 I Preliminary Schedule I WSB Project:CSAR 1%1-th Avenue/Sara_in Street Design Bi JBB Project Location:City of Shakopee Checked B_.. CTR WSB Project No:11-5.00 Date: 29-Jul-99 IEngineers Opinion of Probable Cost 19 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH 700.00 12.00. 8400.00 I 20 2506.503 RECONSTRUCT DRAINAGE STUCTURELF 200.00 45 00 9000.00 21 2506.516 'CASTING ASSEMBLY EACH 510.00 12.00 6120.00 22 2506.522 ADJUST FRAME AND RING CASTINGS EACH 150.00 4.00 600.00 1 23 2521.511 3"BITUMINOUS WALK SF 1.10 6000.00. 6600.00 24 2531.501 CONCRETE CURB&GUTTER DESIGN 8618 LF 7.00 520000. 3640000 I 25 2531.503 CONCRETE MEDIANSY 16.00 2866.00 45856.00 26 2563.601 'TRAFFIC CONTROL LS 15000.00' 100, 1500000 I27 2564.531 :SIGN PANELS TYPE C SF2 1.00 240.00. 5040.00 28 --- 2564.602 :PAVEMENT MESSAGE(LT ARROW)POLY PREFOI EACH 360.00 -- --- 6.00. 2160.00 29 2564.602 PAVEMENT MESSAGE(RT ARROW)POLY PREFOI EACH 360.00 6.00 2160.00 I 30-_-._ 2564.603 '4"SOLID LINE WHITE-EPDXY LF 1.40- -. - - 5000.00 7000.00 31 2564.603 ',4'BROKEN LINE WHITE-EPDXY LF 1.40 2400.00, 3360.00 32 2564.603 4"SOLID LINE YELLOW-EPDXY LF L40-- 5000.00: 7000.00 I 33 2565.601 (FULL TRAF ACT TRAF CONTROL SIG SYSTEM j SYSTEM 140000.00 100 140000.00 34 2565.602 �1 EMERGENCY VEHICLE PREEMPTION SYSTEM LS 8000.00 100 8000.00 35 2565.602 TRAFFIC SIGNAL INTERCONNECT LS 12000.00 1.00 12000.00 I 36 2575.505 SODDING TYPE LAWN SY 2.10 7900.00 16590.00 37 2575.532 :COMMERCIAL FERT ANALYSIS 20-20-10 LB 5.00 150.00. 750.00 ITOTAL CONSTRUCTION $ 637,736 10%CONTINGENCY $63,774 I SUBTOTAL $ 701,509 25%LEGAL,ENGINEERING,ADMINISTRATION $175,377 TOTAL COST-CSAH 17,TH 169 to South of 17th Avenue $ 876,887 I I I I I I Engineers Estimate 2 IPreliminary Schedule le I IVSB Project:CSAH 1%I-th Avenue Sara=in Street Design By: JBB Project Location:City of Shakopee Checked By: CTR WSB Project No:11-5.00 Date: 29-Jul-99 IEngineers Opinion of Probable Cost CSAH 17-South of 17th Avenue to South of St Francis Avenue Project Total C.P.1999-7 Line Item Unit 1 Estimated Estimated No. Number Description Unit Price - Quantity Cost 1 2102.502 PAVEMENT MARKING REMOVAL LF 050 2800.001 1400.00 2 2104.509 REMOVE DRAINAGE STRUCTURE EACH _-- 200.00 2.00 400.00 3 2104.503 SAWING BIT PAVEMENT FULL DEPTH) LF 2.90 1400.00 4060.00 4 2105.501 COMMON EXCAVATION CY -_-_- 1.55 2500.00 3875.00 GRADE 1.55 I 5 2105.507 6 .2105.521 G BRANULARBORROW EXCAVATION _.. CY --- --- 8.00 _-- 1500.0011 1937.50 ( ) 4000.00 7 2105.522 SELECT GRANULAR BORROW(CV) CY 9.15 1300.00 11895.00 ' O --- -- 8 2211.503 AGGREGATE BASE CLASS 5 TON 8.00 1300.00' 10400.00 9 2340.508 TYPE 41 WEARING COURSE MIXTURE(WIDENIN', TON 29.50 255.001 7522.50 10 2340.508 TYPE 41 WEARING COURSE MIXTURE(OVERLAY TON 29.50470.001 13865.00 I II 2340.510 TYPE 31 BINDER COURSE MIXTURE TON 26.30 36.00 _ 946.80 12 2340.514 TYPE 31 BASE COURSE MIXTURE TON 29.00 328.001 9512.00 I I 45.00 13 2357.502 BITUMINOUS MATERIAL FOR TACK COAT Gal 0.30 150.00 i 14 2503.541 I S"RC PIPE SEWER DESIGN 3006 CL 1\' LF 25.00 700.00 17500.00 t 15 2503.541 21"RC PIPE SEWER DESIGN 3006 CL V LF 20.00 350.00 7000.00 I 16 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH 900.00 4.00 3600.00 17 2506.516 CASTING ASSEMBLY 510.00 4.00 2040.00 Itt 2521.511 3"BITUMINOUS WALK _ SF 1.10 7000.00 7700.00 19 2531.501 CONCRETE CURB&GUTTER DESIGN B618 FT 7.00 2800.00 19600.00 20 2531.503 CONCRETE MEDIAN SY 16.00 750.00 12000.00 I I I 1 I I Engineers Estimate 3 . 1 PreliminarySchedule edule I Il li SB Project(S-I H I-,I'eh Avenue Sara_m Street Design 8t JBB Project Location:City of Shakopee Checked Br: CTR WSB Project No:11-5.00 Date: 29-Jul-99 IEngineers Opinion of Probable Cost 21 2563.601 I TRAFFIC CONTROL LS 5000.00 100 5000.001 I22 2564.531 11 SIGN PANELS TYPE C SF 21.00 Pr 1512.00 23 2564.602 1PAVEMENT MESSAGE(LT ARROW)POLY PREFO EACH 360.00 2 di 72000 24 2564.602 PAVEMENT MESSAGE(RT ARROW)POLY PREFO EACH 360.00 _Co: 720.00 I 25 2564.603 !4"SOLID LINE WHITE-EPDXY LF 1.40 14:03 i": 1960.00 26 2564-603 '.4'BROKEN LINE WHITE-EPDXY LF IAO •C+ 49000 27 2564603 4"SOLID LINE YELLOW-EPDXY LF 1.40 141..3 0.3 196000 28 j 2564.603 14"DOUBLE SOLID LINE YELLOW-EPDXY LF 2.90 _= 580.00 I29 2564.603 24"SOLID LINE YELLOW-EPDXY LF 6.10 s;p... 244.00 30 2575.505 SODDING TYPE LAWN SY 2.10 2633 x 552300 31 2575.532 COMMERCIAL FERT ANALYSIS 20-20-10 LB 5.00 5-Z,0? 25000 TOTAL CONSTRUCTION S 158,258; 10%CONTINGENCY S15,826 ISUBTOTALS 174,084 25%LEGAL,ENGINEERING,ADMINISTRATION S43.521' I TOTAL COST-CSAH 17, South of 17th Avenue to South of St. Francies S 217,604; I I I II I I 1 I I Engineer's Estimate 4 Preliminary Schedule I IISB Project:CSAH 1 /1 dt Avenue enueSara in Street 0..-',- Design By: JBB Project Location:City of Shakopee Checked By: CTR WSB Project No:11-5.00 Date: 29-Jul-99 IEngineers Opinion of Probable Cost 17th Avenue- CSAH 17 to Sarazin Street I Project Total C.P.1999-7 Line Item Unit Estimated Estimated No. Number Description Unit Price Quantity Cost 1 2021.501 MOBILIZATION LS 500000 I.00 5000.00 2 2102.502 PAVEMENT MARKING REMOVAL LF 0.50 I700.00 850.00 3 2104.501 iREMOVE CURB AND GUTTER LF --_. 2.60 --_-�-- 1700.00 4420.00 4 2104.503 'REMOVE BIT PATH LF 0.50 1000.00 500.00 I5 2104.509REMO�'E DRAINAGE STRUCTURE EACH 200.00 3.00 600.00 6 2104.503 SAWING BIT PAVEMENT(FULL DEPTH) LF 2.90 1700.00 4930.00 7 2105.501 COMMON EXCAVATION CY 1.55 350.00 54250 8 2105.507 SUBGRADE EXCAVATION CY 1.55 350.00 542.50 I 9 2105.521 GRANULAR BORROW(CV) CY 8.00 350.00 2800.00 10 2105.522 SELECT GRANULAR BORROW(CV) CY 9.15 280.00 2562.00 III 2123.610 ,STREET SWEEPER(WITH PICKUP BROOM) HOUR 75.00 4.00 300.00 12 221 1.503 I AGGREGATE BASE CLASS 5 TON 8.00 950.00 7600.00 I _ 2232.501 !MILL BITUMINOUS SURFACE(2") SY 2.00 1300.00 2600,00 13 2340.508 j TYPE 41 WEARING COURSE MIXTURE(N'IDENIN. TON 29.50 190.00 5605.00 16 2340.514 1TYPE 31 BASE COURSE MIXTURE TON 29.00 225.00 6525.00 I 1 17 2357.502 BITUMINOUS MATERIAL FOR TACK COAT Gal 0.30 150.00 45 00 18 2503.541 18"RC PIPE SEWER DESIGN 3006 CL IV LF 33.00 60.00 1980.00 I 19 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH 900.00 3.00 2700.00 20 2506.516 CASTING ASSEMBLY EACH 510.00 3.00 1530.00 I I 1I I I I Engineers Estimate 5 111 Preliminary Schedule I I f WSB Project:CS.AH I 71-th.I ti•enue/Sara=in Street Design By: JBB Project Location:City of-Shakopee Checked By: CTR WSB Project No:11-5.00 Date: 29-Jul-99 IEngineers Opinion of Probable Cost 21 2521.501 10"CONCRETE WALK SF _---4.70 90.00!, 423.00 22 2521.511 3"BITUMINOUS WALK _---�- - SF _.-_--- 1.10_--- 1700.00'. 1870.00 I23 2531.501 :CONCRETE CURB&GUTTER DESIGN 8618 FT 7.00 1700.001 11900.00 24 2531.503 CONCRETE MEDIAN SY 16.00 1100.00! 17600.00 I 300000. I.003000.00 25 2563.601 TRAFFIC CONTROL LS 1 - - 26 2564.531 SIGN PANELS TYPE C SF 21.00 60.001 1260.00 27 2564.602 !PAVEMENT MESSAGE(LT ARROW)POLY PREFO EACH 360.00 6.00! 2160.00 I 28 2564.602 PAVEMENT MESSAGE(RT ARROW)POLY PREFO EACH 360.00 2.00 720.00 29 2564.603 '4"SOLID LINE WHITE-EPDXY LF 1.40 3400.00 4760.00 30 2564.603 4'BROKEN LINE WHITE-EPDXY LF 1.40 1500.00! 2100.00 31 2564.603 4"SOLID LINE YELLOW-EPDXY LF 1.40 1700.001 --- 2380.00 I 32 2564.603 I',4"DOUBLE SOLID LINE YELLOW-EPDXY LF 2.90 -_-- 600.00 1740.00 33 2564.603 124"SOLID LINE YELLOW-EPDXY LF 6.10 800.001 4880.00: I 34 2565.601 FULL TRAF ACT TRAF CONTROL SIG SYSTEM SYSTEM 120000.00 1.00! 120000.00 35 2565.602 EMERGENCY VEHICLE PREEMPTION SYSTEM LS 8000.00 1.001 8000.00 36 2575.505 SODDING TYPE LAWN SY 2.10 1200.00 2520.00 I37 2575.532 COMMERCIAL FERT ANALYSIS 20-20-10 LB 5.00 55.001 275.00 TOTAL CONSTRUCTION $ 237,220 10%CONTINGENCY $23,722 I SUBTOTAL $ 260,942 25%LEGAL,ENGINEERING,ADMINISTRATION �'' $65,236 TOTAL COST-17th AVENUE S 326,178 I I I I I I I I , I Engineers Estimate Preliminary Schedule I I [VSB Project:CSAH 171-1h Avenue/Sara:in Street Design Bv: JBB Project Location:City of Shakopee Checked BI: CTR WSB Project No:11-'5.00 Date: 29-Jul-99 IEngineers Opinion of Probable Cost Sarazin Street-North of 17th Avenue I Project Total C.P.1999-7 Line Item Unit Estimated Estimated No. Number Description Unit Price Quantity Cost 1 2021.501 MOBILIZATION LS 50(,0 00 100'. 5000.00 , -- __ --- i-.---__ --- 2 2105.501 COMMON EXCAVATION CY ' 1.55 1825.00 2828 75 N CY 1 55 480 00, 4 2105.521 GRAGNULAR BORROW(COV) CY 3.00 1280 00' 2294.00 I - ---- - 2240.00 3 2105.507 5 2105.522 SELECT GRANULAR BORROW(CV) CY 9.15 625.00 5718.75 I6 2211.503 AGGREGATE BASE CLASS 5 TON 3.00 2285.00 I 18280.00 7 2340.508 TYPE 41 WEARING COURSE MIXTURE TON _9.50 455.00' 13422.50 8 2340.514 TYPE 31 BASE COURSE MIXTURE TON _900 535.00 15515.00 I 9 2357.502 BITUMINOUS MATERIAL FOR TACK COAT Gal 0.30 180.00 54,00 10 2503.541 18"RC PIPE SEWER DESIGN 3006 CL IV LF 13200.00 ».00 400 00 1 11 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH I 1 900.00 4.00, 3600 00 - - __..-- -- ---- 12 2506.516 CASTING ASSEMBLY EACH 51000 4.00 2040.00 �. -- --- 1 10 5090 00 I 13 2521.501 10"CONCRETE WALK 423.00 SF i— -- -- - 3 70 90 00 14 2521.511 3"BITUMINOUS WALK SF L 5500.00 I 15 2531.501 CONCRETE CURB&GUTTER DESIGN B618 FT H 11375.00 --- 1625.00 I I I I I I I Engineer's Estimate 7 111 Preliminary Schedule I WSB Project:CSAH 1 /1-th Avenue/Sara=in Street Design By: JBB Project Location:City of Shakopee Checked By: CTR WSB Project No:11-5.00 Date: 29-Jul-99 I Engineers Opinion of Probable Cost 16 • 2563.601 TRAFFIC CONTROL ----i - LS ! 2500.001 1.00 2500.00 I 17 64.531SIGN PANELS TYPE C SF - 21.00 90.00 1890.00 _ - -._.. 18 2564602 PAVEMENT MESSAGE(LT ARROW)POLY PREFO;i EACH 360.00 8.00 2880.00 19 2564.603 4"SOLID LINE WHITE-EPDXY • LF 1.40 1500.00 2100.00 I 64.603 4'BROKEN LINE LF 1.40 0 25 21 264.603 4"SOLID LINE YELLOW-EPDXY Y LF --- 1.401— 40 -— 50.00 1100.00 1500.00 2100.00 22 2564.603 4"DOUBLE SOLID LINE YELLOW-EPDXY LF 2.90 400.00 1160.00 23 2564.603 24"SOLID LINE YELLOW-EPDXY LF 6.10— _-_--_-- 80.00 488.00 24 2575.505 SODDING TYPE LAWN SY 2.10 2070.00 4347.00 25 2575.532 COMMERCIAL FERT ANALYSIS 20-20-10 LB 5.00 92.00 460.00 TOTAL CONSTRUCTION $ 120,606 10%CONTINGENCY $12,061 SUBTOTAL $ 132,667 I 25%LEGAL,ENGINEERING,ADMINISTRATION $33,167 TOTAL COST-SARAZIN STREET $ 165,833 1 COST SUMMARY CSAH 17 North of 17th Avenue $ 876,887 I CSAH 17 South of 17th Avenue _ $ 217,604 17th Avenue $ 326,178 1 SARAZIN Street $ 165,833 IGRAND TOTAL COST $ 1,586,502 I I I I I I Engineer's Estimate 3 I ti tiE v y a h a.. 00 O O, r-- 0o M ,r, C a) t7 ON Y1 O, 000 611 N v1 O C 06 irc ON- CA M 'd' 69 eti 69Ch 69 N r„ 69 69 69 69 en C' 69 69 69 00 61 Vl 000 b b9 enM -;7.4of cos en M 00 61 N 00 IIC: ON 06, en EA CSII O 00ER 409 -- CO r` Y N ^ h !. 69 69 69 Itottot 04 0 0 'A 6094A fA EA 49 69 r n 0 0. �, 69 69 v I ' I O [�aL M O, 6A 69 69 ! 69 0 co tre Lo r. \:, CA i CA 69 1 69 d L" G3 t W I _ I tn a W r. c � N Z •' ? 3 b d.CC L. p N N L, 0 N N W N N N c 0 Lt. Cj N N .�„ a N y Z y N N c I c. 04�. Noc 0.0 b�0� b.0 g b4 -0- a IN V ^4 a33 'a a 3 3^ 3 n Cl. p m I z o �n W H � v CO H HZ Ff3 H al 00 o0 0o c - N .r 00 c- N 00 0q V, C! � a3 0 � 3 1 0s i 0 0 0 l cII) Z . I a cn Z cn cn .a .] E. L O c I p I 1 U p ON U U x M 0 a I 1CLI LI W M Cn N N N N COC 0 M C f=":„1-1 l - N ,1 -61 en fn -i" G M > Op v1 d '^ Opq Q '� '^ v ° V' R.is ° ¢ v'�1 ' U a n c W a cn a >5 ° cv > x 3 ° c a N •> v1 p ° F. D ° M Y p y V] O O "' y �C p O c M .1L O n O cd 0A M c� cd ?? WI N .' 0 O L C 7 C v"� cd Q Cn O U - a` W - rn W 'elcCsi cnn CCnNCn alor,)i _ CO F- o 0 -' 4 cnn - vxi 't`i E y -' o - o 0 0 0 0 0 0 3ait, o y o d 0 a aQ �t H. 0 0 as Moo r- O cos ../. M O Y • 0 O 0 O O O O O O y O b v , N 00 'D 00 00 00 00 N 00 I . .L.t '1 0 0 — O co E O' � O, L. O Ce ON O, N O, Oi U O, O' U 00 '. .p 0„ I N N N N N N N N N N V�i ... vj I SNA'KOP Eu1fl^ AVE Y1 44 0,/, score _ I Iv PEMI1111611 tioLgirk ,,,\. 16 /-4 _ ___._ ___, _ _ _ _• ___ ___ ___ __ -- -.._-_-_- / . .war. RIF i i crl it]I I IWI lirkli g i K,-- 11 41. 49Y 1 t• �.a ti i DAVISg�a 1- � < 5 OiP OCF fro. 1.o <4 9 S '4, i c~i g C. NPUFRS Q ' . . .r '�KSP( % 2. 4 I Ti. 440 2LING �__` c C, Cr a , N g, ::.0 _ - nut, ` •' I - p 1 Aq,V� * J y� I OALVF S j GRANITE_tv� (��X _ `y JAOCIR \V' i61.Ci. �G c �X ` ' r �}BY> O9 !y y IR. !per P• -- � -c._ ~ c_ - : -.DRi c 3 � ..,-.4, J 0-.•"•c, to � viERLiNc,- Ip�i -�VIERLIN �V > ST r .. N -- - `t ST. �p gip• lit: t i •• C ns n9 ka �. 1. MINNESOTA CT. 17th Avenue ,�;,•y. 2. SUNFLOWER CIR. 'CV. 3. PIONEER CT. F 4. TUMBLEWEED CIR. I 5. AUSTIN CT. z 6.MILWAUKEE CT. qAY•. �i ST.FRANCIS , F� T. MILWAUKEE RD. . AVE. PI -' Project Location 111 17 �1 COON ry ith _ .ILLW000 pt. \e�OTOK Vq Y 0 '00 I y CARRIAGE CT. C-'‘` flb CORTL / 22nd CT. AVE. • VIEW RD. K/9-4- I ' CP"UISE PV / AVE. / 1N 4C AVE. IT WIN DUCK TR. ;"...1.--`il.%- / ; Wliti I X.111E73.. TR. •- ' O STBQ K / ClAr LOONNDO04 { I ICSAH 17 / 17th Avenue / Sarazin Street 80 17500 0.ta:J*1999 IC.P. 1999-7 Shakopee, Scott County, Minnesota Project Location Map J ' t:\1175.00\feas\Ioc-mop.dgn o U CpVANAuM1 u J W w N ~ PCAC\�_� W N a �� ®�►�� AVE' z J� clj �_'�� ®a� a Y \\N\ h--®moo �C� E N Ea V1.101.--- _,AQ ®- , IIP -2: �� a I g1-31133 . a W N w lam" ® 1 G� F-- U N ~' 0 N ®� 4 `L p N GR Q N Z 0111 oo 7.a Z j Qii--._ FNWAY AVE f/)5 WOOD DR. w AVE. zII 'I/Si- 0 v= ��D N g z o c�WAY AVE. `.:-- ---\00 VE. f o N v� 4Q� hhD hG1°QRpFN �Q �. I �� Q AVE. CIS 44 o FQC<F �P 9� AVE. o Q` G'1'iy E. KOP EE EL N AVE.-, \ _6,4- a CI I flh ,_, cr ,„ lOthn AVE. \® N �yq�•COF ` .v QFFK 1\ F IL. y w /� 79 x 1 UJ r ( w N U- -J >, • z 00 W Q IL N 0 1-- Y Z G J w a w hIL i-, N o_ E. 0Q n. 11th a o N 0 Ag6,k N0 a � a o R 1 u �5-s. J 4 Pesti In •DAVISQ o 5 Oq lOcF 84 fro. gyp/ CT. PUF / �ZNG > o C�3. c� E• E. 0,,t1 --6„s R S T Lal z a o x L D RV R, ci z w 1- �'' o a 2. �q 17 6E Off' <q /VIERLING f( CT. N - MURPHY0AVE. do o ONY O (� /� pR. N h Q 5 d� IGRANITE_ �J 2 JADE °N �o� � Q DAL�i �/ Lug OR. Q CIR. yfCkOR� ER MINT��-r, V LA. DR r RU@Y J\\ U OQ �p z a v XG 1, IR. <G,o P• OL'' van . , , C w W. o 0 • w� <OVE } G�• N ./ �0 & ,L ._! lh.' a DR. _744. <q p� U1 ��F PR1 NQ' 0„:70c‹. w VIERLING z zQ 1-- ' N T p 3 J d cc w LJJ_'-j :AVE. z a x w N N " = 61 v10UND N ST 3 w r O -it, {� p S ® \IN ti� 1 i. - Z ,J LA. J rN R3 AG 1-.1 B1 B1 Q (� Z --7-12 LL, A 7" 17th AVE. ' ' ,z 17th Avenue w `�pCHELLk 0 1 in R3 �1c\'. nim z j FRENCH 447 CURVE z AGII °" B 2 ~n ry Z'' . r or P/ AG .FRANCIS / 17AVE. _z , Q I �OUN"Y N 79 isi I CC Q sI / N R 1 B 7 126th HILLWOODDR. A G I ' ST.W. a / i7l)y4NNON DR. 1 f'-'--- .aCTON < FgCC Fv WSB Project*. 1175.00 Dom:J�i�r 1999 CSAH 17 / 17th Avenue / Sarazin Street C.P. 1999-7 Shakopee, Scott County, Minnesota Zoning Map It:\1175.00\fens\zone.dgn r ` 'uV� CpVpNpuU1 tt- ,Di --.........______2___---3%-:n U w w r a r r N O� ::::17 -2i 0 � .�� w o �„�• AVE z 4 „,...011 a .� 115 _ > o �a� , NI pV N I E a 16 u, IIIPIw�� o 301 � 1--‹ T a z N G- NWAY AVP. ix, PINEWOOD DR. ? CA*011wq�SovNAVE. H1111 o SWAY AVE. I �❑ 7th •VE E 4D %o ti -P 4Q� L ��❑® EA Fq ��Q �iyq� �001,111r• 1 a AVE. l� Cq 7*, SCF AVE. o a G1�y � a FC • , • KOP EE Q o_ N AVE. IR I flhi z E a �® N®® 10th AVE �F w a a w w r w u_ w~- q/<<, 0 U 79 ��® o ~ a 3 N m < 3 J � z a� 0 a a N a 11th N a N 0 LLI s Oq/a N N 1. zN �I�� •DAVIa o 5 �RIOC� BC VO c_ S, GQQ 4• Q CT. U I 0 \NG > o <� 'F'oo (a3E DFt. E. �G V\P FRSw ., ?\,%,,>. 17 gE o z w� dv o LQR-PUR a 2. LA MURPHY AVE. �(� <q • VIERLING m > Cr• N w ; pNY: o Q4 �pDE I -°°41.0V10 °R a w �5 a i = 'AGR—ANITE_ cuJ 1/ I DR. o CIFi. ,<-(1/\-_,;-7-\ NpVI��o' ,.,,,S'-' DAL�j a�\ Oe\/� z wJ� ) Q� �KORI MINTn . \F LA. co DR: co RU@Y, U ��o w o COVE }Pve 1- CI. <G,o \1=" ��(-,) s cc C� a-� .1-4. c`� cy�e�� P cj 9c' w VIERLING = z o a NT N � = J 16' AVE. • z o z w o- N v10UND ~n ST. 3 ~ VO N S p r` ) INol I r,, ��/ i Assessment Area LA. w 0 I __ w 27-907012-0 I`•�♦�♦�♦�,, PIN a 27-918001-2 I•�♦♦•��,r 27-908036-0 w - �.Ti � Z, 27-246001 0 = LONG MEADOW I w 17th Avenue 1 oCH N Q 1CV' ��m 5'� wz, ^ FRENCH 44, CURVE J • 41 I PID ua . . . ~ • cT WAY 0P �� 27-908039-0 \ o P 27-918008-0 AVE. z a O29-918007-0 a PID: 19 27-918019-0 a 27-194001-0 SFI 27-908040-0 ASSES: (� -CSAH17(ALT1) HILLWOOD DR. - -G$pl{17 T -1781 AVENUE <, ST.W. ' U ® -SARAZINSTREET ygNNON DR. % c" 1r-- - ,ACTON FQCLFv I h Avenue / Sarazin Street 1175.00 oa��yls� CSAHSAH17 / 1 t C.P. 1999-7 Shakopee, Scott County, Minnesota Assessment Map ' t\1175.00\feas\area-map.dgn I I I I I I I I I I I I 1 I I I I I I I I SHAKOPEE July 20, 1999 Dear Property Owners: Please find a notice for a public informational meeting on the draft feasibility report for the CSAH 17, 17th Avenue and Sarazin Street improvements. On May 18, 1999 the City Council of Shakopee adopted Resolution No. 5152 ordering the preparation of a ' feasibility report for the following project: 1. CSAII 17, from T.H. 169 to St. Francis Avenue 2. 17th Avenue, from CSAH 17 to Sarazin Street 3. Sarazin Street, from 17th Avenue to the North Plant Line of Brittany Village If you have any questions on this letter or attachment, please feel free to contact me at Shakopee City Hall. Sincerely, - 7.1,74-/ Bruce Loney, P. Public Works Director BL/pmp MEETING I I i I 1 COMMUNITY PRIDE SINCE 1857 129 Holine,Si7e,t South Shakopee,Minnesota 53379-1351 612-445-3650 FAX 612-145-6716 1 PUBLIC INFORMATION MEETING JULY 26, 1999 (5:30 P.M. - 6:30 P.M.) CITY HALL CITY OF SHAKOPEE CSAH 17 (MARSCHALL ROAD) / 17'$AVENUE/SARAZIN STREET IMPROVEMENTS CITY OF SHAKOPEE, SCOTT COUNTY,MINNESOTA The City of Shakopee is planning to improve the following: CSAH 17 (Marschall Road) - TH 169 to St. Francis Avenue ' 17th Avenue - CSAH 17 to Sarazin Street Sarazin Street- 17th Avenue to 350 feet north The proposed improvements on CSAH 17, 17`'Avenue, and Sarazin Street include widening of existing roadway surfaces, construction of concrete medians for traffic control purposes, left turn ' lane construction, installation of pedestrian sidewalks and bituminous paths, storm sewer improvements, and the extension of Sarazin Street on a new alignment north of 17t Avenue. The improvements are being completed to address commercial growth and overall traffic growth on CSAH 17. The City of Shakopee is currently in the feasibility report phase of this project. The feasibility report will be completed and presented to City Council at their August 3, 1999, meeting. The portion of the projects that are assessable will be assessed to the adjacent benefitting commercial properties. The residential properties will not be assessed. If required, a public hearing would be held on September 7, 1999. A public information meeting will be held f o 5:30 p.m. to 6:30 p.m. on Mortda July 26_1999,at the Shakopee City Hall. The purpose of this public information meeting is to present the proposed project to the impacted commercial and residential properties in the corridor. The City will use this information to determine if additional concepts will be developed. The public is invited to attend anytime during this period. Personnel from the City of Shakopee and WSB &Associates, Inc., will be available to answer questions and explain in more detail the project. If you have any questions on this project or would like to have an opportunity to comment on the project and are not able to attend this meeting, please contact Mr. Bruce Loney, City of Shakopee, 129 Holmes Street South, Shakopee, MN 55379-1376, (612)445-3650, or Mr. Charles Rickart, WSB &Associates, Inc., 350 Westwood Lake Office, 8441 Wayzata Boulevard, Minneapolis, MN 55426, (612) 541-4800. 1 I I 11 OPPIDAN CENTEX HOMES PULTE HOMES/SUITE 300 5125 COUNTY RD. 101,#100 12400 WHITEWATER DR.#120 1355 MENDOTA HEIGHTS RD. INNETONKA, MN 55345 MINNETONKA, MN 55343Ir MENDOTA HEIGHTS, MN 55120 TTN: PAUL TUCCI ATTN: STEVE ACH ATTN: DENNIS GRISWOLD ILT FRANCIS REGIONAL MED CTR CALVIN R CHADWICK EUGENE HAUER PID# 27-194001-0 PID# 27-907012-0 523 TIMBER CT. 1455 ST FRANCIS AV 13755 CREST AVE NE SHAKOPEE, MN 55379 ItHAKOPEE ,MN 55379 PRIOR LAKE ,MN 55372 ILALVIN R CHADWICK JEFFREY W & KAREN L COOK ANTHONY & SHAUNTANE KERVINA PID# 27-918001-1 PID# 27-918002-0 PID# 27-918003-0 13755 CREST AVE NE 1772 MARSCHALL ROAD 1752 MARSCHALL RD PRIOR LAKE ,MN 55372 SHAKOPEE ,MN 55379 SHAKOPEE ,MN 55379 1 LANCE M & JANET L NEMANIC DONALD E & GAIL E HALL ELDON GREENWOOD IlliPID# 27-918004-0 PID# 27-918005-0 1674 S. MARSCHALL RD. 712 MARSCHALL RD S 1732 MARSCHALL RD SHAKOPEE, MN 55379 SHAKOPEE ,MN 55379 SHAKOPEE ,MN 55379 II SHARRON C BERNHAGEN BETASEED INC ROBERT L & LOYOLA A MARSHALL PID# 27-918008-0 PID# 27-918011-4 PID# 27-918012-0 1[173 EASTWAY AVE 1788 MARSCHALL ROAD 1766 MARSCHALL RD S HAKOPEE ,MN 55372 SHAKOPEE ,MN 55379 SHAKOPEE ,MN 55379 ILEEN KERKOW PID# 27-918019-0 605 S SOMMERVILLE ItHAKOPEE ,MN 55379 1 II II r . 1 II II I I ' SCOTT COUNTY I Advanced Funding Policy Highway Projects IScott County has a 5-year Highway Construction Program that is updated yearly. The Construction Program process is to identify and prioritize highway-related I projects based on need (safety, capacity, structural condition), staffing capabilities, and anticipated funding. I It has been the ongoing experience of Scott County that the needs far exceed the anticipated funding. The assessment is that this situation will continue to occur well into the future. I In orderhelp to in addressing the funding shortfall, yet make timely improvements on County projects requested by the local agencies where possible, the following policy has been adopted: I Projects identified in the current 5-year Highway Construction Program will be considered for advancement of the construction year provided that: • Requesting agency perform the required design, R/W acquisition, construction I administration, and construction inspection unless addressed otherwise in a prior agreement between Scott County and requesting agency. • Requesting agency accepts responsibility for the costs to perform the required I design, R/W acquisition and construction administration and inspection without reimbursement from Scott County. • Requesting agency enters into an agreement with Scott County for R/W I reimbursement prior to the acquisition process commencing and that said reimbursement will not be made until the programmed year. Reimbursement I will be made based on the Scott County approved appraisal amount or agreed upon R/W estimate or actual payment, whichever is less. • Requesting agency agrees that reimbursement by Scott County for its cost I participation for roadway construction will not be made until the programmed year. Reimbursement will be made based on actual costs or programmed amount, whichever is less. Rate of participation will be based on the County's ICost Participation Policy. Scott County, in addition to the 5-year Highway Construction Program, will develop I a listing of potential projects to be considered in the next 5 to 10 year time frame, without noting a specific year. Projects identified in the 5 to 10 year project list will be considered for advanced construction provided that: • Requestipg agency perform the required design, R/W acquisition, construction administration, and construction inspection unless addressed otherwise in a prior agreement between Scott County and requesting agency. I I I 1 Advanced Funding Policy Page 2 • Requesting agency accepts responsibility for the costs to perform the required design, RAN acquisition and construction administration and inspection without ' reimbursement from Scott County. • Requesting agency enters into an agreement with Scott County for R/W reimbursement prior to the acquisition process commencing and that said reimbursement will be made in the future programmed year or later, if agreed to by both agencies. • Reimbursement will be made on the approved appraisal report, agreed upon RAN estimate or actual costs, whichever is less. • Requesting agency agrees that reimbursement by Scott County for its cost participation for roadway construction will be made in the future programmed ' year or later, as agreed to by both agencies. Reimbursement will be made based on actual costs. The requesting agency will be responsible for at least 25% of Scott County's costs above the standard rate of participation based on the County's Cost Participation Policy. • Requesting agency agrees that advanced construction of a project will not be considered in prioritizing and programming projects for the 5-year Highway rConstruction Program. • If Scott County approves the advanced construction request, the project will be programmed in the 5 to 10 year time frame. Projects not in the 5-year program or the 5 to 10 year list will not be considered by Scott County unless all associated project costs are funded by the requesting agency without County reimbursement. Scott County would maintain such project upon completion. Scott County reserves the right to approve/disapprove any project in the best interest of the County. I policy\advfund,doc rev, 4-97 I I i 1 TOTAL F.03 Ii A 1 i 1 1 1 1 1 1 1 CSAH 17 / 17th Avenue / Sarazin Street Improvements ,C.P. 1999-7. , 70,,,..„---.-------- - \ j : ItlIZI it ' = 7.::::::::::--- I ill I y ' I iiw — — — t 12 Fit , � — — ;1{ i ILI , 1 I �1! J Future Signal System Future Signal System M 1' -- - --------------- ---------- ---------- FUNI I III F ( 'j L { 1 iL lY I1i 7 $ C HI, ,O r l H i iTH 1 1 IIII I I t J 1I I I X I I I F i ; lIF I - -.� 0 - 100 200 Alternative 1 July 26, 1999 stroaula Oleo City of Shakopee, Minnesota ' 1 1 1 r I'I'1r II CSAR 17 / 17th Avenue / Sarazin Street Improvements 1 CP. 1999-7 1 ` , - i ' (7-- iii i------- it I 1li ,j• I Ivir II •► — 11 Power Pole = I. Lnminiani� ( ) 1 i ! f t Future Signal System ' , Future Signal System s IT. , i , Pd# I I r , t. I Ii'Ii I = — i ' 11 ii ,-J ; , 7 -it , ! , ,i , , , ,, ,, , , 1 �' i iir I Irit e l ti Ili I ' 1 'a! I ma wr a fume , a was I� . L I i l � 1 iI , ; Power Pole�; { J4 1 It Ii II I i• � Ii o® i � ` I Alternative 2 July 26, 1999 IMNW.etaNedmati City of Shakopee, "=" I I I liti WO Ifirmenah 0111.. I I I I I I I I I I I I II I I CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: McGuire Circle, McGuire Court and Muhlenhardt Road , Project No. 1999-2 DATE: August 3, 1999 INTRODUCTION: Attached is Resolution No. 5203, a resolution which accepts the bids and awards the contract for McGuire Circle, McGuire Court and Muhlenhardt Road,Project No. 1999-2. BACKGROUND: On March 16, 1999, Resolution No. 5079 was adopted receiving the feasibility report and calling for a public hearing on the proposed improvements. On April 20, 1999, the Council ordered the project by adopting Resolution No. 5118 and amending the resolution by including the improvements of Muhlenhardt Road, from County Road (C.R.) 16 to Horizon Drive. On June 15, 1999, the Council approved plans and ordered advertisement for bids by adopting Resolution No. 5169. The funding of this project is from assessments to benefiting property owners and City general tax levy. On July 29, 1999, four sealed bids were received and are summarized in the attached resolution. The low bid was submitted by NW Asphalt, Inc. with a bid of $165,909.85. The low bid received is lower than the Engineer's opinion of cost in the feasibility report of$175,546.25, which included a 10% contingency factor. Staff has received waivers of assessment hearing from nine properties and as shown on the attached drawing. The waivers were prepared based on the feasibility report proposed assessments, as per Council direction. Staff is recommending awarding the contract to NW Asphalt, Inc. in the amount of $165,909.85 as this bid is acceptable and the project improvements need to be done. In addition to awarding the contract to the low bidder, Council will need to authorize consultant engineering services to provide construction, surveying and administration services as necessary for this project. WSB & Assoc., Inc. did the preliminary surveying and staff is recommending an extension agreement be executed by the appropriate City officials with WSB &Associates, Inc. to provide construction engineering services. If Council awards this project, staff is also requesting that City Council authorize a contingency amount equal to 5% of the contract to cover minor change orders or quantity adjustment that may occur on the project. ALTERNATIVES: 1. Accept the low bid of $165,909.85 and adopt Resolution No. 5203, awarding the contract to NW Asphalt, Inc. 2. Reject the low bid and award the bid to another bidder. 3. Reject all bids and rebid. 4. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc., to provide consultant services on this project, for the City of Shakopee. 5. Authorize a 5% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments on this project. RECOMMENDATION: Staff recommends Alternative No.'s 1, 4 and 5. ACTION REQUESTED: 1. Offer Resolution No. 5203, A Resolution Accepting Bids for McGuire Circle, McGuire Court and Muhlenhardt Road, from County Road 16 to Horizon Drive, Project No. 1999-2 and move its adoption. 2. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide consultant services for the City of Shakopee. 3. Authorize a 5% contingency amount for use by the City Engineer in authorizing change order or quantity adjustments on this project. Bruce Loney Public Works Director BL/pmp MEM5203 --1 1 6 „. . R D , -- , ............. . •. .. . -:•:•:-•..... • ri IAA 0 I 'AV Li 1 0 I-- 0 dip, r 8 .iiiiIIIIII 1 2 Apr V OP <[ CITY PARK T •............•• •••- ••••••-••-•••••••••••• •• .••.•.•.•..•.--.....-..........•.•.•.-.•.•..-... ..... •.-.-.•.•. -................2.• ..• . . . .... . •... . .... . .... .. ... ..... ..... . . . . . ... ....... . ... .. . .. . .. .. . . . .. • • •• ....... . .. .. .. .. . .. ... . ..--.. / ,,, . .. . .. . . . . ....... . ... . ... ..... . .. . .. . . . . . ....... ...... ... .. . .... .... ..... . .. . .... .. . . \_, • .• .•.....-.-...••.•...•.........--... : .......•.•.•.•.•..•............•.•...•. . 4 ... .................. 3 HEI ,i T s.........: . . ................... ......... ... .... . .............................................. ai Ns, 2 • .--. .... ....................... 14 J .. ..................... ........................... . •1 5... ... > .:1.1..:.........................1............:..1..:.:. ....-.-...................-2.....- ...• i•-:. Cou .D .T. 1 11 ...................................... 6 \I n; ........ -..............-...•............ .. . .. ..... . ..... ......... . .... . nRiz - , n/ ( ) / ..--.. . ." .-.-... -.. •• El 1 1 .. ........ . .... 4TH •• • . ..... ......... .... .. 1 ................... . . ...... .. 9 7 ••••• ••• • , 8 _ Riz _ \ r-N WAIVER OF ASSESSMENT RIGHTS io PROPERTY OWNERS WHO HAVE SIGNED SHAKOPEE NO SCALE PROPERTY OWNERS WHO HAVEN 'T SIGNED : ...:...:. COMMUNTYPRIMSNCIIIM7 RESOLUTION NO. 5203 A Resolution Accepting Bids On McGuire Circle, McGuire Court And Muhlenhardt Road, From County Road 16 To Horizon Drive Project No. 1999-2 WHEREAS,pursuant to an advertisement for bids on McGuire Circle, McGuire Court and Muhlenhardt Road, from County Road 16 to Horizon Drive, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: NW Asphalt, Inc. $165,909.85 McNamara Contracting, Inc. $170,202.08 Hardrives, Inc. $179,796.70 Midwest Asphalt Corporation $188,713.00 AND WHEREAS, it appears that NW Asphalt, Inc., 1451 Stagecoach Road, Shakopee, MN 55379 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with NW Asphalt, Inc. in the name of the City of Shakopee for McGuire Circle, McGuire Court and Muhlenhardt Road, from C.R. 16 to Horizon Drive by installation of street, storm sewer, concrete curb & gutter and any other appurtenant work. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk it_57 /9% CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Correspondence from Charlotte Post on McGuire Circle, McGuire Court and Muhlenhardt Road Improvement Project No. 1999-2 DATE: August 3, 1999 INTRODUCTION: Please find attached to this memo a letter with attachments from Charlotte Post, a resident that lives on McGuire Circle who has concerns on the assessments for the proposed project. BACKGROUND: The City has ordered the improvement project and approved plans and advertised for bids for the above referenced project. The bid opening is scheduled for July 29, 1999 and consideration for bid award is on August 3, 1999 City Council meeting. The letter from Ms. Post is in regard to the assessments and access rationale for abutting properties and maintenance for the proposed roads to be improved. This letter is mainly addressing the assessments and the rationale used in determining the assessment amount and what the City's participation would be for those assessments. This letter is directed at the assessments and assessment methodology. Staff feels that this letter and attachments should be received, filed and addressed at the assessment hearing stage of the project, if this project proceeds with the awarding of the contract for construction. ALTERNATIVES: 1. Approve a motion to receive and file the communication from Ms. Charlotte Post. 2. Do not receive the communication from Ms. Charlotte Post at this time. 3. Table for additional information. RECOMMENDATION: Staff recommends approving a motion to receive and file this letter and attachments and to address these concerns at the assessment hearing stage of the project. Council, if they so desire, could discuss the concerns in this letter if they feel it would affect their decision in awarding a contract for the McGuire Court, McGuire Circle and Muhlenhardt Road improvement project. ACTION REQUESTED: Approve a motion to receive and file the communication from Ms. Charlotte Post. jt510'1 Bruce Loney Public Works Director BL/pmp POST To: Mayor and City Council Members 3 August 1999 Re: Assessments, Access Rational,Abutting Properties, &Maintenance of McGuire Circle&McGuire Court and 2/3rds of Muhlenhardt Road(.4 Mile) Council directed to add Lots 14, 15, 16, & 17 in Horizon Heights to the Muhlenhardt blacktopping project because the four lots abut Muhlenhardt Road and by blacktopping the road,the lots would benefit because the value of these properties/homes would rise. Is this not also the same situation of the four lots (Lots 15, 1, 2, &3)in Riverview Estates? which also abut Muhlenhardt Road? And also for the Theis property which runs the equivalent of the four lots or"1/2 the length"of Muhlenhardt Road on the west side to be blacktopped? Does not the Theis property and the four abutting lots in Riverview Estates receive greater benefit than the eight land locked lots in Riverview Estates? If the value of these properties which border Muhlenhardt Road would rise because they are on the road to be blacktopped would not then the assessments be greater? An example:the assessment of Lots 4, 5, 12, 13 in Riverview Estates (above the$1,976 assessment of McGuire Circle/Court)is $2,705 additional for Muhlenhardt Road and so it is the same for Lots 15, 1, 2,&3 in Riverview Estates. An assessment of$5,410 for the Theis property seems not quite in proportion since runs 2/10t of a mile or the same length of four lots on the east side of Muhlenhardt Road and almost equal to the four lots in Horizon Heights which are to be assessed. Looking at the whole blacktopping project of both McGuire Circle&Court and Muhlenhardt Road,the cost to any lot in Riverview Estates is a total of $4,681. ($1,975.82 +$2,705.41). The total cost to the Theis property is $5,411 which is$730 greater than any of the lots in Riverview. I believe the value of the Theis property will benefit greater than$730 over any of the lots in Riverview because it abuts Muhlenhardt Road by 1,139 feet. This almost three times Lot 3 at about 380 feet. In the 1992 Feasiblity Report,Attachment No. 11,the maintenance of Muhlenhardt Road it stated the additional costs...above and beyond... normal costs of other gravel roads were a total of$13,300 -$16,300. Normal cost was stated at$4,000 and with the average of$14,800 above and beyond cost,the cities cost per year runs at an average of$19,000 per year. But in the 1999 Feasibility Report, page A13, it states the maintenance costs at$4,742 for 1997 and$3,445 for 1998 or an average cost of$4,100 per year. The two feasibility reports contradict each other and this adds up to a 475%discrepancy with in a six year period from$19,000 average per year in 1992 to a$4,100 average per year in 1999. Bottom line in terms of maintenance to the city, it would be$15,000 less $2,000=$13,000 or 20 Years x$13,000/year=$260,000 and not the amount of$60,000 as stated on page A13. Perhaps the city has more to save than what meets the eye in the 1999 report and in turn can assume a greater role in the assessments because it is a city street used by more than just the residents of Horizon Heights and Riverview Estates.We all use a different city street to get the the street which leads to our driveways. /Sincerely, • CITY TAX LEVY $ 71 , 129 . 52 STREET ASSESSMENT $ 23 , 709 . 84 CITY ' S ASSESSMENT $ 0 . 00 PROJECT TOTAL $ 94 , 839 . 36 _ CO R� 1 - rr7 6 5 4 N 9/1. �i I, p 7 • 3Ld wO 5� Ei- 7 ► 4, ��r 4r&ef 8 zr_ 2 - ---I 4 I r 1/ rifrA . A a I At regred#04WA z 1- `I pire r 10 --, ei r loW 13 , CITY PARK = N C RD, 16 HIRI : i. 1 W HEIG TS4 ligi, 1ST 14 110 z / 1 1 6 rNH ~v~ ;6 _BIZ❑ 4TH n �W t0 EI = 17 9 7 8 =RIZ=\ -D/�I� I MAJOR ITEMS: • 28' PAVED WIDTH \Q) • 3.5" OF ASPHALT PAVEMENT • 4" OF CRUSHED ROCK C- • SOD AND SEED SHOULDERS CO, ei,,I ALTERNATIVE 1 .11111111111McGUIRE CIRCLE AND McGUIRE S NO SCALE COURT IMPROVEMENTS m"'i'"a'cz" ' ..\ --11- a ' „.' \ O O O N 01 N .. (._10 O M01 � O V' Ol N CO H01 M COv M N N ri lf) d' O N ‘ �> In r-I O Cr) \ ' ' .....\ N ri H r-I c--i O 00000 a a a a a a .k ‘' N co N N 4 4 W a) a) (1) 4-) 4-) _ \‘ U) N co U) U) N O W W W W H CI 01 d 3 3 3 3 x x co �1 -I N N , --I -r-I W a) a) a) U) .� N O• O W L4 P4 (1± R: x x 4. 'a b0 i. -.q.:". 9-1 oago � � , -1boo.0 til ta b '-I 0 0 E-I MW 0O 'Jr Gy ol\O 34 s~ a W 0 .x O c-- 0 0) 0 0 0 1O U N 0 0 0 0 0 r) O II 0\ 0 M 1n O 0 N N M l0 H H d' 0) 1n • O H H H M NH I-I 111 .:(1 N H N N 4-) • .-1 a) 1n v a N .-. r—i -' H H H N ii 4 a) 4)4-) 0 0 CO 0 0 4-4 • ff o U) U) U) U) H U) 'CA H In .0 0 .C: 4 N a) Ir) •H -H -H -H H 01 II M a) a) a) a) H 0 -,-1 a) H g x x x x 0 oa up 9CI) I a 0 0 0 0 0 0 I i0 N NNNN E+ \ b U)▪ 0 +) $-I El N Cl) 3 H t ) 0 x° Z =0 0 is o\o i MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director 2 SUBJECT: Muhlenhardt Road DATE: February 5 , 1992 INTRODUCTION: A public hearing has been scheduled for February 18, 1992 to consider upgrading and vacating portions of Muhlenhardt Road. BACKGROUND: On September 18 , 1990 the City Council of Shakopee ordered the preparation of a feasibility report for street improvements to Muhlenhardt Road by Resolution No. 3286 . The feasibility report was initiated by staff as part of the Capital Improvements Program due to the extremely high maintenance costs associated with this road. Concurrently, the City of Shakopee received a petition from the majority of property owners to vacate a portion of this road due to safety concerns. The completed report investigates both the feasibility of upgrading this road as well as the potential for vacating portions of the road. The feasibility report has been completed and was submitted to the City Council on January 21st. This report took longer than normal to complete due to the complexity of the issues involving both upgrading and vacation. In addition, staff took additional steps during the preparation of the report that are not normally part of the process such as obtaining a Planning Commission recommendation and holding a neighborhood meeting to solicit input. A public hearing has been scheduled for February 18, 1992 . The public hearing will be both to consider an improvement and to consider possible vacation of public right-of-way. , The legal notices that were sent out included a cover letter explaining the dual purpose of the public hearing. Staff will give a presentation on the feasibility report and various alternatives at the public hearing. PLEASE BRING YOUR FEASIBILITY REPORT FROM THE JANUARY 21, 1992 AGENDA PACKET. In addition to the information presented in the feasibility report, staff would like to present additional information and alternatives that have been developed as the result of the Planning Commission meeting and neighborhood input. My ATTACHMENT NO . 11 // q . MUHLENHARDT ROAD :,#, MAINTENANCE COSTS . ',. _ `'� t -4 "` x x`"41, a, The following are the additional costs associated with �, v nd the normal .' maintaining Muhlenhardt Road, 4 Y maintenance of other gravel roa `'3,= `_ `" Grading and Graveling $8,000 - $10,400 Dust Control 500 Cleaning 3,100 Sanding 1,700 - 2,300 Total $13,300 - $16,300 Note 1. The amount of additional grading is largely dependent on the amount of rain received. Note 2. The amount of additional sanding is largely dependent on the severity of winter. / lj r f _ _ _ _ _ __ _ _ _ _ _ __ __ _ City drops proposal to fix Muhlenhardt Road Q: hav But access to Co. Rd. 18 to be changed acc the After a long public hearing that year to maintain Muhlenhardt than a in drew a standing-room-only crowd to typical city gravel road,which costs ( the Shakopee City Council chambers, about$4,000 per year. A: t'. a proposal to make improvements to During the public hearing,Hutton de. Muhlenhardt Road was shelved last discussed several proposals,ranging mo week due to opposition by neighbor- from paving the road from County cle. hood residents. Road 16 to County Road 18,to clos- However,the council did approve ing the middle section of the road wa a recommendation from Public Works while improving the remainder. acc' Director David Hutton to realign an The majority of the residents who mo ` outlet road on the south side of spoke favored not making the im- unt Muhlenhardt for safety reasons. provements,citing high assessments ban! Hutton had recommended the road and opposition to closing the middle yo improvements due to the high cost of section of the road.Many said that if im maintaining the gravel road, which the city were to pave the road,the city , runs north and south.Its north outlet should participate in the costs. C is at County Road 16, just west of Among those opposing the aban- County Road 18,and runs in a straight donment of the middle section of road E i line southward until county road 18 were the Shakopee Fire Department angles to meet it. Vehicles exiting and a company that provides school Muhlenhardt from the south can vir- bus service to the area. Both cited 1 tually drive straight to get on County difficulties in maneuvering their Road 18,while vehicles on County vehicles if the section were closed. , Road 18 can drive north onto Muhlen- Staff also suggested various meth- hardt without braking if there is no ods of determining assessments for opposing traffic. The outlet has the project. ; brought complaints about speeds on Councilor Bob Sweeney, after Muhlenhardt and the danger of colli- about 90 minutes of hearing testi- sions with County Road 18 traffic. mony,said that no one in the Muhlen- The straightaway intersection hardt Road area wants the improve- with County Road 18 will now be ments,so the idea shouldbe dropped. , i eliminated, and the road will angle The outlet to County Road 18 should i eastward, so that motorists exiting be installed using the letter of credit Muhlenhardt will face a"T"intersec- on file for that purpose submitted by tion. Traffic entering Muhlenhardt the developer of the area,he added. Cat from the south on County Road 18 He also suggested that the city bece l will be required to turn left, which consider establishing a maximum insu could cause sight problems for traffic budget for the maintenance of each retir }, from the rear due to the curvy road. gravel road in the city. Sweeney's The city will contact Scott County eventual motion called for the road about adding a turn lane,Hutton said. outlet work only. The City Council in September Councilor Joan Lynch said that authorized a feasibility study on the with the motion's approval,"the prob- proposal to improve Muhlenhardt on lems will not go away.It's only goingan `) a request by city staff.The city had to get worse, not better." But she • 0, also received a petition from a major- added that she didn't hear anyone in c ity of residents on the road asking that the audience say they wanted the road 4 ; a portion of the road be vacated due to paved. .r safety concerns. With that, the motion was ap- d Hutton estimated that the city proved 5-0. of spends$13,000 to$16,000 more per 1 ENGINEERING COST ANALYSIS FOR MAINTENANCE COSTS ON MUHLENHARDT ROAD Maintenance costs have been determined by the Public Works Supervisor as follows: 1997 $4,742.00 1998 $ 3,445.50o 1999 $ 7.500.00 Average $ 5,229.16/Year Most of the maintenance cost on Mulhenhardt Road is from McGuire Circle to County� r �� 01 tt *D� ! � � Road 16. If Muhlenhardt Road is paved, the cost savings to the Public Works 07. G� La,� Department is projected as follows: r;s • Using a 10 year period and an annual maintenance cost of$5,000.00/year and an inflation rate of 3%the projected maintenance cost in today's dollars is: r G ;- /S re--0 CG,C"' `1��,., 77.1-1/The r'Le`"" $5,600.00 (8.53) P/A=Present Sum of$42,650.00 Alternative No 1, paving of Muhlenhardt Road has an estimated cost of$75,000.00. It is proposed for the City to pay 50% of this cost of$37,500.00 due to maintenance costs savings. Comparing the maintenance costs for Muhlenhardt Road from County Road 16 to Horizon Drive as an aggregate surfaced street versus a bituminous surfaced street would be as follows: • Bituminous Pavement Maintenance for 20 years • Street Length 2,200 Feet • Street Pavement Width - 28 Feet • 3%Per Year Inflation Rate Year 7 - Seal Coat @ $3,136.00 Year 14 - Seal Coat @$3,857.00 Year 20 - Bituminous Overlay @ $36,122.00 Annual Cost for 20 Years of Bituminous Pavement Maintenance in Present Worth = $1,978.00 Aggregate Surface (1999 Dollars)-Bituminous Surface (1999 Dollars) $5,000.00 - $2,000.00 = $3,000.00/Year ; Ji ;„ L� 20 Years x$3,000.00/Year = $60,000.00 ' (Maintenance Cost Savings by Paving Muhlenhardt Road) • A 13 (-,, `4, n t i ) 4 �q ,I� !1 � '� 1� � �cam• MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Muhlenhardt Road _ • DATE: January 14 , 1992 INTRODUCTION: Staff is requesting that the City Council set a public hearing to consider improvements to Muhlenhardt Road by adopting Resolution No. 3528 . BACKGROUND: On September 18 , 1990 t,- of Shakopee ordered the preparation of- "a.----feasibility report for str- - ---improvements to Muhlenhardt Road by Resolution No. 3286 . The feasibility report was initiated by staff as part of ' •e Capital Improvements Program due to the extremely high maintenanc- costs associated with this road. Concurrently, the City of ' ' mn_. from the majority of property • • ers to vacate a portion of is = - - - - - erns. The completed report investigates both the feasibility of upgrading this road as well as the potential for vacating portions of the road. The feasibility report has been completed and is attached. This ' report took longer than normal to complete due to the complexity of the issues involving both upgrading and vacations . In addition, . staff took additional steps during the preparation of the report that are not normall_, part of the process such as obtaining a Planning Commission recommendation and holding a neighborhood meeting to solicit input. In addition to the recommendations in the additional alternatives were developed as the result of the neighborhood input. Attached are the maps showing the various alternatives that will be presented at the public hearing. Staff will give a presentation at the public hearing on the feasibility report and the various alternatives. Staff is requesting that a public hearing be set by adopting the attached Resolution. The public hearing will be both to consider an improvement and to consider possible vacation of public of-way.. The legala1 notices that will be sent out will ins, cover letter explaining the dual purpose of the public hear:: ;. Staff is proposing to hold this public hearing on Februar_ , 1992 . Another public hearing has already been set for meeting, namely the assessment hearing for the Jackson/'r_::_. street hearing. For that hearing, 44 notices will be sent oun �-':d „ ik - , R7-CEiVr-ri ,.. PETITION FOR STREET OR ALLEY VACATION Viik - 8 1990 CITY OF: SHKOF DATE We the undersigned , owners of the following described real property , abutting on the street or alley in question , hereby petition the City Council of the City of Shakopee to vacate the following ( Street ) (Alley) : A ,-. !—,Lz \, #.4, 7 12L,—,- - 7--; . -- .' :-/. 74_ lying between J._-_,-i7 ,,. / ::_. ,:•i .s.-.' _--; -- S . /Ave . , and between . - . c.:. / . ,-::-... ,-. ,-..,...., , ...-, ,. ,.._ • "-' /I-.,./.: -- /- , x -' • - --;,----- - e•,-- c.7-..:,-,:„. ..-47 St • I-Av-c • PETITIONER LOT BLOCK -71__,.../.._.i cz I--,:- I(LIL L., •- ./.3-,.—: -,,t___ . / --, IL./. 2 . ---, .. _ _ ._ .. __.____ _ _ — /6/1'7--_ --••• -,-47-- (-1 / - /(”' 7 ii) '/— /47 1,- -- 4-7---4-- - 24004 71) °• , y L....- ...) . , Y G . . . : . I hereby verify that I circulated the above petition and that the above signatures of the property owners and petitioners were affixed in my presence . 7 .LJ de-a-4_ Circulator - /AN", Approved thi day of , 19 . City Attorney "---, iiikk CITY OF SHAKOPEE -. � INCORPORATED 1870 Oti t 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 7i .47 # s April 13 , 1992 Ms. Charlotte Post 8579 McGuire Circle Shakopee, MN 55379 Dear Ms. Post: As there is apparently some misunderstanding over some of the statements I made at the April 7 , 1992 City Council meeting, I feel obligated to write to you to clarify this issue and also to further explain the legal process that must be followed by the City on any public improvement project. At the City Council meeting, I believe that I had stated to the City Council that the petition that was submitted may or may not be a valid petition, but that I had not had time to adequately review the petition to see if it met the legal requirements, nor had I had a chance to discuss the petition with our City Attorney. I did not state that the petition was invalid, but merely that it had not been reviewed and approved by staff. Unfortunately it appears that •% several members of the audience felt that I had stated the petition was invalid. This in incorrect. I would like to explain the process that must be followed when any petition comes in. All petitions received by the City must be reviewed and approved by both the City Engineer and the City Attorney, prior to taking the petition to the,__ity COunc' _ h following items need to be verified: - ,1 1. That at least 35% of"the abu ing, fronting property owners have signed the petition. his is calculated by using the wont footages on the roAd in question. 2 . That all signees of the petition are the legal owners of the property in question as certified by the County Recorders property identification book. 3 . That the petition is legal and meets all legal requirements. Once all three of those items are confirmed, the City Engineer and City Attorney will take this petition to the City Council in a memo for further action. Normally, there is at least a one to two week period necessary for City staff review prior to any petition going to City Council. The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER Unfortunately this did not happen in this case. Your petition came to my attention late Thursday afternoon and the City Council packets were mailed out Friday afternoon. I had absolutely no time to review either the percentage of signers or the property ownership question of any of the signees of the petition. I had no chance to discuss this petition with the City Attorney to find out if it was a legal petition. One of the items on the petition that raised the question of legality in my opinion was the qualifying statement that the signees of the petition only agreed to be assessed for 25% of the project costs. This statement is not on our normal petition forms, which indicate that the petitioners are willing to pay 100% of the project costs. Because of this qualifying statement on your petition, I had some serious reservations about the legality of it, but unfortunately did not have a chance to talk to the City Attorney prior to this going to the City Council. Therefore, I felt I should bring it to City Council 's attention that staff had not had adequate time to review this petition and that the City Council should not act on it until such time. Since the City Council meeting, I have had time to review this petition and discuss it with the City Attorney. The following facts and statements apply to our review of this petition: 1. There were four signatures on the petition of property that actually abuts Muhlenhardt Road. These four include the Theis property on the west side of the road and Lots 2, 3 and 15 on the east side of the road. The frontage of these four properties that signed the petition equals 1, 931 feet. The total frontage of Muhlenhardt Road from County Road 16 to Horizon Drive is 4, 175 feet. Therefore the four signees of the petition that abut the road represent 46% of the total length of the road. All other signatures on the petition that do not abut Muhlenhardt Road do not add anything further to the percentage of signees. Therefore, this petition does meet the legal requirement for percentage of property owners. 2 . We have verified that the signers of the petition are indeed the legal property owners of the properties abutting the road. 3 . I have discussed this petition with our City Attorney, Karen Marty, and she has indicated that even though it is not on our normal petition form, it is a legal petition. Both Karen and I agreed though that due to the qualifier on the petition which indicates that the signers are only willing to fund 25% of the costs of this road, that if the City Council does not accept this qualifier then the petition is invalid and must be recirculated using the 100% assessment figure (if that is what the Council selects) . The reasoning behind this is there may be some people who signed the petition based on a 25% assessment that would be unwilling to sign the petition if it were 100% assessed. Therefore the issue of how much of this road will be assessed is crucial to the legality of this petition. Since the City Council has not yet discussed their assessment policies as it applies to this petition, City staff will not be submitting this petition back to the City Council until they have met and discussed this item. As indicated at the Council meeting, they are going to be doing this at one of their upcoming Committee of the Whole meetings in late April. Just a little discussion on the Committee of the Whole meetings. At a Committee of the Whole meeting, the City Council cannot take any action on any item. These meetings are set aside for them to get into more lengthy discussions on controversial subjects. They still have to take any issues at the Committee of the Whole meeting back to a regular Council meeting which are held at night if they wish to take formal action on it. Therefore, whatever discussions they have on the assessment policy at the Committee of the Whole meeting will still need to brought back at a later City Council meeting. Therefore in my opinion it is not necessary for your neighborhood group to attend the Committee of the Whole meeting since you will have that opportunity at a regular City Council meeting. The Committee of the Whole meetings are of course open and if you choose to come to them your are of course welcome. I also believe there is some misunderstanding of what the formal process for this project would be and I would like to go through the steps mandated by State law on road projects. The following steps are required by State law to do any projects where property owners will be assessed (State Statute Chapter 429) : 1. A petition is received by City Council and they accept the petition and order a feasibility report prepared on the requested improvements. 2 . A feasibility report is prepared and submitted to the City Council. 3 . A public hearing is scheduled on the proposed improvements. 4 . At the conclusion of the public hearing the City Council may elect to proceed with the project or they may deny the request. All of the steps must be followed for all projects. Since we have received a petition from your group on this project, we are still on Step 1 of this process. Step 2 , the preparation of the feasibility report, is completed so we do not have to do that step again. Step 3 , the public hearing will still be required. Once the City Council has decided to act on your petition, they must set the public hearing before this project goes any further. Any property owners that is proposed to be included in the assessments would be notified of the public hearing as well as a legal notice put in the paper. I wanted to go through this process, because I was not sure what the expectations of the neighborhood group was at the Council meeting the other night, but the only thing the City Council could have done that night was to set a date for the public hearing. They cannot order a project without holding that public hearing. City staff will be proceeding in these steps as outlined above in the memo. We have reviewed the petition and have found that it is a legal petition. We will be taking this back to City Council and discussing whether or not to set a public hearing for the project. Prior to doing that we will be waiting to see what the outcome of the City Council discussion is relative to any special assessments on this project. If the City Council does not revise their assessments and keep them at 100% assessed, staff will not take this petition to Council in its present form but rather request that it be recirculated with the understanding that the project will be 100% assessed. If the City Council agrees with the 25% assessment rate, there is a great likelihood that the City Council will then set a public hearing to consider the improvements. This action is going to be taken automatically by staff and there is no need for your neighborhood group to make any additional requests in this regard or to take any further action regarding this project. Charlotte, I hope this clarifies this situation and describes the process that is going to be followed. Since you appear to be the neighborhood spokesperson on this project, I trust that you will pass on these comments to the rest of the group. If you have any questions at all or wish for me to meet with the neighborhood I will be more than happy to do so. Sincerely, David E. Hutton, P.E. Public Works Director yp� CITY OF SHAKOPEE INCORPORATED 1870 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 � 1` � • April 13, 1993 Ms. Charlotte Post 8579 McGuire Circle Shakopee, MN 55379 RE: Muhlenhardt Road Dear Charlotte: Last summer, you submitted a petition to the City Council requesting that Muhlenhardt Road be paved. This petition was signed by a majority of the residents on McGuire Circle/Court and indicated that the neighborhood would agree to be assessed for 25% of the project costs. At that time, the City's Special Assessment Policy required 100% assessments on paving gravel roads, but the City Council had directed staff to revise the policy. The Council tabled any action on your petition until the Special Assessment Policy was revised. In January, 1993 the City Council adopted the new Special Assessment Policy. Basically, the new policy states that for rural gravel roads, only the new improvements would be assessed. In other words, only the new pavement would be assessed, not replacement costs for the existing gravel street. - While this policy results in an assessment rate of less than 100%, the assessments would greater than the 25% listed in your petition. In order to compute the exact amount of assessments, the cost estimate and feasibility report would need to be revised. But it is estima that the assessments would be in the 30-50% range. Because the new policy exceeds the 25% listed in the petition, the City Council has denied y petition. If your neighborhood wishes to pursue this project any further, a new petition should be circulated and resubmitted to the City Council. The petition should be signed by at least 35% of the affected property owners and the signers should agree to all assessments per the new Special Assessment Policy. The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER • • Upon receipt of the petition and approved by the City Council, staff would be directed to prepare a new feasibility report addressing the estimated costs and proposed assessments. Once the report has been completed, another public hearing will be scheduled. If you have any questions, please do not hesitate to contact me at 445-3650. Sincerely, David E. Hutton, P.E. Public Works Director DEH/pmp POST OFFICE OF CITY CLERK 129 EAST FIRST AVENUE SHAKOPEE , MINNESOTA 55379 Assessments were levied against your property covering improve- ments constructed in the calendar your. 1975, all such assess- ments being levied pursuant to law. 1 NAME Larry Post ADDRESS 2601 Garfield Avenue South , Minneapnli , 55408 PROPERTY DESCRIPTION Riverview Estates . Lot 5 , Rlnr-k 1 9/i - 1 . Curb, gutter, bituminous surfacing 401 tii 2 . Bituminous surfacing 1 ,374 . 90 i V 3 . Storm sewer 4. Watermain 5 . Sidewalk 6 . Bituminous surfacing, regrading and drainage control The total assessment of $ 1 374 . 90 may be paid at the Office of the City Clerk on or before Apr2 il 9 , 1976 without interest. Assess- ments not paid by that date will be payable in equal annual installments extending over a period of 10 years and will be subject to interest at the rate of 8% per annum. Each year, all annual installments , plus interest, will be certified to the County Auditor for collection along with the real estate taxes . No annual installments will be accepted at City Hall . , However, the total remaining balance may be paid at any time at the Office of e City Clerk . ,1/4; k41 City !reazurer ss/William E. Fahey Sillacpee,, tv'firl. seta City Clerk PM)44- 4- J19 ;- /s , CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Authorize Reimbursement Agreement between Prior Lake - Spring Lake Watershed District and the City of Shakopee on the Feasibility Report for the Prior Lake Outlet Channel Improvement Project DATE: August 3, 1999 INTRODUCTION: Attached to the memorandum is a scope of work proposal associated with the preparation of a feasibility report to the Prior Lake Outlet Channel and Blue Lake Drainage District, between the City of Shakopee and the Prior Lake - Spring Lake Watershed District (PLSLWD). Also attached is a reimbursement agreement between the City of Shakopee and the PLSLWD for the feasibility report preparation and cost sharing. BACKGROUND: The City of Shakopee's staff and PLSLWD's staff have been meeting for over a year to address the future channel improvements of the Prior Lake Outlet Channel and Blue Lake Drainage District for both PLSLWD needs and the City of Shakopee needs. These meetings have occurred with the distinct purpose to revise the Joint Powers Agreement between the Watershed District and the City to accommodate future drainage needs of both entities and to address future payment of the construction and maintenance of this drainage facility. In order to revise the Joint Powers Agreement, it was felt by both staffs that a feasibility report be done to identify future costs of alternate designs and prepare alternatives for consideration for the Watershed District and the City to consider for revising the Joint Powers Agreement. The scope of work associated with the preparation of a feasibility report for an upgraded Prior Lake Outlet Channel to serve the City of Shakopee and the PLSLWD has seven tasks associated with this report, with a cost not-to-exceed $61,505.00. Essentially this report would be compiling data both from existing documents and surveying information in order to define parameters and create alternatives with cost estimates for potential cost split formulas for the City and the Watershed District to review and consider. r It is proposed that the PLSLWD would enter into a contract with Montgomery Watson, who is the Watershed's engineer, and the City of Shakopee would also contract with WSB & Associates to assist in the preparation of this report who is the City of Shakopee's hydraulic engineer. It is also proposed to enter into a reimbursement agreement with the PLSLWD for cost sharing of the feasibility report. It is being proposed to split this report at a 50%/50% share to each entity since the work associated with each consultant is approximately half of the cost to prepare the report. Thus the City of Shakopee's share for the feasibility report preparation is $30,752.50, with the City's contract at a cost not-to-exceed $40,900.00. In essence, the PLSLWD will need to reimburse the City $10,147.50. The reimbursement agreement will be similar to the agreement previously done between the City of Shakopee, Lower Minnesota River Watershed District and PLSLWD for the Dean Lake Bypass Channel improvements. Attached also with this item for Council review is a map showing the Prior Lake Outlet Channel from Lower Prior Lake to Blue Lake and also a map showing the Blue Lake Watershed area in the City of Shakopee that is contributory to the Prior Lake Outlet Channel. Staff feels this feasibility report is necessary in order to revise the Joint Powers Agreement and to develop cost sharing formulas for future channel improvements as well as maintenance and operation costs as needed by both the City of Shakopee and the PLSLWD. This feasibility report will provide preliminary design options for consideration and assist staff in future development for reserving the appropriate right- of-way corridor for the ultimate channel capacity. Payment of this feasibility report would come from the Trunk Storm Water Account with future development reimbursing the Trunk Storm Water Account. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the reimbursement agreement with the City of Shakopee and the PLSLWD for the feasibility report preparation, for the Prior Lake Outlet Channel Improvement Project. 2. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. at a cost not-to-exceed $40,900.00 for the feasibility report preparation on the Prior Lake Outlet Channel Improvement Project. 3. Do not execute the reimbursement agreement. 4. Table for additional information. RECOMMENDATION: In order to revise the Joint Powers Agreement for future capacity of the Prior Lake Outlet Channel and the use of this channel by the City of Shakopee and the PLSLWD, the reimbursement agreement for a feasibility report needs to be done to identify the costs of the improved channel and potential cost split formulas between the two entities for this channel improvement. Staff recommends that Alternatives No. 1 and No. 2 be approved in order to begin the preparation of this feasibility report. ACTION REQUESTED: 1. Authorize the appropriate City officials to execute the reimbursement agreement between the City of Shakopee and Prior Lake - Spring Lake Watershed District for the feasibility report preparation for the Prior Lake Outlet Channel Improvement Project. 2. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. at a cost not-to-exceed $40,900.00 for the feasibility report preparation on the Prior Lake Outlet Channel Improvement Project. t f 2tite 35-la Bruce Loney Public Works Dire or BL/pmp AGREEMENT MEMORANDUM MONTGOMERY WATSON To: The Prior Lake/Spring Lake Watershed District Date: July 13, 1999 and the City of Shakopee From: Pete Willenbring, P.E., WSB & Associates, Inc. Reference: Ed Matthiesen, P.E., Montgomery Watson Subject: Scope of Work Associated with Preparation of a Feasibility Report for the Prior Lake Outlet Channel Improvement Project As requested Montgomery Watson and WSB & Associates have prepared a work plan associated with preparation of a feasibility report that would address issues associated with the Prior Lake- Spring Lake Outlet Channel improvements. The purpose of this feasibility study is to quantify within a budgetary range of+/- 30% construction costs for several outlet channel options. Please find outlined below a listing of the tasks that we feel need to be investigated in order to complete a feasibility study. For ease of contract management and cost sharing, Montgomery Watson will contract directly with the Prior Lake-Spring Lake Watershed District and WSB & Associates with the City of Shakopee. The division of labor is such that the cost share will be approximately equal. Montgomery Watson will be responsible for identifying the Prior Lake discharges, stormwater and hydraulic modeling, co-defining alternative designs, compilation of hydrology, and co-assessor of alternatives. WSB & Associates will be responsible for completing surveying, cost estimating,co-alternatives analysis, and computation. Task 1 - Inventory Background Information As part of this activity, available background information on the drainage system and the area tributary to it will be collected, and new information will be developed. Specifically, the following information will be collected: • Previously developed survey information • Existing Joint Powers Agreement • Hydrologic modeling information developed by the City of Prior Lake, the Prior Lake-Spring Lake Watershed District, City of Shakopee, or the Lower Minnesota River Watershed District • Stormwater Management Plans that are available for the upstream tributary drainage areas • Background information on Dean's Lake S/2'd SL66 E6S ET9 NOSIbM AeJEW091NOW Wd60:80 66. LZ lflf • Preliminary survey data for the channel to identify elevation locations of culverts, roads, significant trees, slopes, or improvements adjacent to the existing corridor that would have an effect on the final design The following questions will be addressed under Task 1: 1. What is the mean discharge rate from the Prior Lake outlet? 2. How frequently does the lake outlet get used? 3. At what elevation are roads and driveway crossings overtopped? 4. How frequently will Prior Lake discharge in the future? 5. What inflows are expected from cities of Prior Lake and Shakopee? Task 2- Define Design Parameters As part of this task, a review and analysis of the various design parameters will be undertaken. Upon completion of this task, a set of draft general design parameters will be reviewed with the Outlet Channel Technical Advisory Committee for concurrence prior to moving into an analysis of design alternatives, The channel capacity and flooding analysis will be completed using hand calculations and the existing XP-SWMM model. Specifically, the design parameters that will be finalized will include the following: • Anticipated design flows from upstream drainage areas • Alternative channel alignments, if any • Required base flow capacity • Required high flow capacity • Hydrology design standards specifying return frequency storm and land use assumptions • Needs for additional right-of-way to accommodate potential trail,greenway, etc. • Determine if plan should attempt to secure restoration credits for wetlands • Determine which design standards should be analyzed relative to the outflow from Prior Lake (50/100/150 cfs?) • Define goals regarding maintenance • Define alternatives to be considered, with potential options including open channel, enclosed conduit with open channel, or open channel greenway, or no-build alternative a Define property acquisition requirements for various alternatives • Define design parameters for County State Aid Highway (CSAH) 21 extension across the East Dean's Lake floodplain All of these factors will be utilized to develop alternatives and address the following questions: 1, What is the approximate cost of pipe versus natural channel versus armored channel conveyance? 2. How will "base flow" and "design flow" be quantified? 3. What are the existing easement widths? 4. What right-of-way would be needed for the various conveyance options with and without greenway establishment? -2- S/E'd SLE6 EES 2T9 NOS1dM A63W091NOW WdOT :90 66, zz nnf Task 3 - Complete Analysis of Design Alternatives As part of this activity, up to five design alternatives will be evaluated. This evaluation will `—' include estimating the cost associated with constructing the alternative. Specifically, the alternatives that will be evaluated will include: • No change over existing conditions • An improvement consisting of an open channel utilizing the current channel cross section • An armored open channel with an expanded cross section • An open channel that is expanded and armored with provisions included for a greenway and trail • An improved open channel which would include a low flow pipe or channel to accommodate base flows and utilize a stabilized open channel to accommodate peak discharge rates. Task 4 -Develop Cost Estimates for Alternatives As part of this task, cost estimates for the above referenced alternatives will be prepared. This section will also address the following question: 1. What are the intentions of the Scott County Highway Department related to acquisition in or adjacent to the outlet corridor? Task 5 -Develop Potential Cost Split Formulas for the Project Formulas will be developed that take into consideration base flow, high flow, drainage area, runoff volume, timing of flow, and/or a combination of these options. It is anticipated up to three cost split formulas could be developed and presented as part of this activity, along with a recommended cost split formula. Task 6 -Prepare Draft Feasibility Report A feasibility report will be prepared presenting the information developed in the following outline: I. Introduction/Background U. Design Considerations M. Design Alternatives IV. Cost Estimates V. Cost Share Alternatives/Financing VL Recommended Alternative and Cost Share Formula Task 7 = Review Draft Report with Interested Parties/Receive Comments The draft feasibility study will be reviewed with interested parties and comments concerning the report will be received. Comments will be reviewed for issues and a scope of work prepared for addressing issues and selecting a final project approach. -3- Sib'd SL66 LBS 2T9 NOS1dM J.�l31AJOJ1NOW WOOT :80 66, LZ l(lf Schedule/Cost We anticipate this report can be completed within eight months from the date of notice to Proceed. The cost associated with the preparation of this reportort is estimated to range from $56,505 to$61,505 (see attached breakdown of hours). It is requested you review this work plan and let us know of any comments or observations you may have regarding its content. If you have any questions, please do not hesitate to contact Ed Matthiesen, Montgomery Watson, at 595-5265, or Pete Willenbring, WSB & Associates, at 277-5788. -4- S/S'd SL66 E6S 2T9 NOS1dM A233W091NOW Wdati :80 66, L2 lflf JUL 29 '99 04:22PM HUEMOELLER & BATES P.2/3 REIMBURSEMENT AGREEMENT This agreement is made to be effective on 'August 1, pTERS�IED DISTRICT 9, by the CITY OF SHAKOPEE(the City)and the PRIOR LAKE-SPRING (the District). RECITALS A. The City and the District are parties to a Joint Powers Agreement, dated June 2, 1981 (the Joint Powers Agreement) for the use and management of a drainage channel that traverses through the City to the Minnesota River (the Channel). B. In connection with efforts to expand the capacity and reduce the operational and maintenance costs of the Channel, the City and the District have obtained from Montgomery Watson and WSB &Associates, Inc., the attached Scope of Work, dated July 8, 1999 (the Scope of Work), for the preparation of a feasibility report on possible improvements to increase the capacity and reduce the cost to operate and maintain the Channel (or Feasibility Report). C. The City and the District desire to proceed with the Feasibility Report on the basis of the Scope of Work and contribute to the cost thereof as provided in this agreement. AGREEMENT In consideration of the mutual covenants herein, the parties hereto agree as follows: 1. RECITALS. The foregoing recitals are true and correct and incorporated herein by this reference. 2. FEASIBILITY REPORT. The City shall contract with WSB&Associates, Inc., and the District shall contract with Montgomery Watson, to obtain the Feasibility Report in accordance with the provisions of the Scope of Work within 8 months from the issuance to the engineers of a joint authorization to proceed. 3. CONTRIBUTION. (a) The Scope of Work estimates the cost to obtain the Feasibility Report is a range of$56,505 to $61,505. The cost of the Feasibility Report shall not exceed $61,505 without the prior authorization of both the City and the District. (b) The City and the District shall each pay one-half of the aggregate cost invoiced by WSB & Associates, Inc., and Montgomery Watson to prepare the Feasibility Report. In the event that either of the parties pays more than one-half of such aggregate 072999 1 JUL 29 '99 04:22PM HUEMOELLER & BATES P.3/3 cost, it shall be entitled to be reimbursed by the other so that the cost of the Feasibility Report is equally shared by the City and the District. (c) Any reimbursement shall be payable within 30 days after written demand for payment, accompanied by invoices or other documentation verifying the costs incurred. 4. MISCELLANEOUS. (a) This agreement shall bind the parties hereto and their respective, successors and assigns. (b) This agreement shall be governed by the laws of Minnesota. (c)The invalidity or unenforceability of any provision on this agreement shall not in any way affect the validity or enforceability of any other provision, and this agreement shall be construed in all respects as if such invalid or unenforceable provision had never been in the agreement. (d) If a dispute arises out of or relates to this agreement, the parties shall first try in good faith to resolve the dispute by mediation under the Commercial Mediation Rules of the American Arbitration Association (the AAA). Thereafter, any or the brbroach unresolved controversy or claim arising out of or related to agreement ach thereof shall be resolved by binding arbitration under the Commercial Arbitration Rules of the AAA. The arbitration award may be enforced in any court having jurisdiction thereon. (e) This agreement constitutes the entire contract between the parties concerning the preparation of the Feasibility Report, and unless otherwise provided inw is agreement, any other agreements or understandings, oral or written, or anynature th respect to such matters are hereby superseded and revoked. (f) This agreement shall not be modified or amended except by a writing signed by each party. CITY OF SHAKOPEE PRIOR LAKE-SPRING LAKE WATERSHED DISTRICT BY BY Its Mayor Its President AND AND Its City Administrator Its Secretary AND - Its City Clerk 2 JUL-30-1999 09 46 LJSB & ASSOCIATES INC. 6125411700 P.02/02 - BA Mittelaeadt,P.E. 350 Westwood Lake Office Bret A.Weiss,P.E. WSJ? 8441 Wayzata Boulevard Peter R.Willenbring,P.E. Minneapolis, MN 55426 Donald W.Sterna,P.E. Ronald B.Bray,P.E. 612-541-4800 &Associates, Inc. FAX 541-1700 July 30, 1999 Mr. Bruce Loney, P.E. Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Extension Agreement to Provide Engineering Services for Completion of a Feasibility Study on Improvements to the Prior Lake/Deans Lake Outlet Channel Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with a method to reimburse engineering services for the above-referenced project. WSB's Scope of Work for this project is described in a memorandum on Montgomery Watson letterhead dated July 13, 1999. We are proposing to complete the work on a cost-reimbursable basis as necessary in accordance with our attached current fee schedule, with a maximum not-to-exceed cost of$40,900. The City of Shakopee agrees to reimburse WSB &Associates for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Thanks for the opportunity. Sincerely, WSB &Associates,Inc. Peter R. Willenbring, P.E. Vice President City Administrator kd City Clerk Mayor Date Minneapolis • St . Cloud Infrastructure Engineers Planners TOTAL P.02 JUL 28 '99 01.27PM MONTGOMERY WATSON 612 593 9975 P.2/2 , ., A G„ `I 9 r— •�-OXO p / m!!a Grass � Lake �� .-3,c, ,, r--- mop (ter .-,j M1C\neso Blue 169 I" Lao y••-•�� ` o _- _- kFisher _ Lake I� \ ``----.. - 101 _ \_,,,..., .� •' ~4"d R- e --- • \ice Lake 1: ; Cii _ tO/d/A.&, -N4 '---- -- ,—...-- ecns r-f---77- , .7r" ________________ 0/ ‹ ‘, `..� F L.ke o - p or 44.d, ....,, ..."... , ... r \__ / ,.., , e--- -- ,s._.-)Atatar, -k Pre-iorz --h., �/ 4. otir�&.T tY-:. oNt�� ..... - 1 i . ..: .• CD s ....- - Pike Lake t. I 1 Z Q ; -,--- .1, --, 1 , r— C-/-- , 1 Mystic l^�, 1 '� --,,,,/ 5 o l � Jeffers Lake _/ Pond I .,` v' C-- ! -- ti ,- -6),.. -‘. P_.._.,�_.___.iss , micsi .,„ -3.„-- 7——1 % 41P!7 4'\174 1 1 1`: r--! ! ---"'-"--.1- PRIOR LAKE AND SPRING LAKE _c ...• ..••--.-•_- h ) WATERSHED DISTRICT "(c Upper Prior!___-; /+� ',�r-�' Lake SII 1 W 64 W U0 4a) 1 0 ;41) t 11'71 1 — ii E. ; -g ; .c....5 g U w � � � � � � saaa p � a � .. e � o U - i o / \ \` F, ,f ` 14, �� ,1 V Flu tv' '•^4'040,4, li ip -- / ip / \ e`er 1 :11141 N Mila / Ms. • \ I\ ill, n,.... is. IN' IFOU )!.47 ° 104 so;.. ir4vo ar . ii p . f 11 a1 uv I. I ./ ISE \\\Vil %'1‘04 Ali km,i 0, ,`\ . II \\ �,it' 'OFA- it �p r _1_ ___,i v ..,, 1 1\' t \MR;R I I. I1 te r . r lGG1�11 / 4 ,:\1:.-;14 Y am } AltiiGytitX14{,,\, e .. eIrtfl' 01 il'd �0 _ .vim v ,y I �, ' .Vit',.**°Ell i "Nlideuthi, :11 visg.ttLe 4E1,4111 - -t -4. ...;:sr:Ir;Liel:iso yy �[\ b V _Arm $ k yi'�' \ �` rW a Qv�af CImplow ''`i > IIS 3`J f /wkly --'T ' 6 I i , \ NI" 5 11 �r - - '9 03:30PM HUEMOELLER & BATES P.1/3 • • A . 3 FAX TRANsMIssIoN HUEMOELLER&B14,TES 16670 Franklin TrriI Prior Lake, MN 55372 (612)447-2131 Fax: (612)447-5628 To: Bruce Loney Date: July 29, 1999 Fax#: 445-6718 Pages: 1 of 3 From: Bryce D. Huemoeller Subject: Outlet Channel Reimbursement Agreement CONFIDENTIALITY NOTICE: The document(s)accompanying this fox contain confidential information which is legally privileged. The information it intended only for the use of the intended recipient. Il you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the conterus of the telecopied information except its direct delivery to the intended recipient named above is strictly prohibited. If you have received this fax in error,please notify us immediately by telephone to arrange for return of the original docwnents to us. COMMENTS: A revised Reimbursement Agreement is attached. cc: Jim Thomson, Esq. (337-9310) Craig Gontarek Paul Nelson (447-4167) AUG 02 '99 03:30PM HUEMOELLER & BATES P.2/3 • REIMBURSEMENT AGREEMENT This agreement is made to be effective on August 1, 1999, by the CITY OF SHAKOPEE(the City)and the PRIOR LAKE-SPRING LAKE WATERSHED DISTRICT (the District). RECITALS A. The City and the District are parties to a Joint Powers Agreement, dated June 2, 1981 (the Joint Powers Agreement) for the use and management of a drainage channel that traverses through the City to the Minnesota River (the Channel). B. In connection with efforts to expand the capacity and reduce the operational and maintenance costs of the Channel, the City and the District have obtained from Montgomery Watson and WSB&Associates, Inc., the attached Scope of Work, dated July 8, 1999 (the Scope of Work), for the preparation of a feasibility report on possible improvements to increase the capacity and reduce the cost to operate and maintain the Channel (the Feasibility Report). C. The City and the District desire to proceed with the Feasibility Report on the basis of the Scope of Work and contribute to the cost thereof as provided in this agreement. AGREEMENT In consideration of the mutual covenants herein, the parties hereto agree as follows: 1. RECITALS. The foregoing recitals are true and correct and incorporated herein by this reference. 2. FEASIBILITY REPORT. The District shall contract with Montgomery Watson (Montgomery), to obtain the Feasibility Report in accordance with the provisions of the Scope of Work within 8 months from the issuance.by the District to Montgomery of an authorization to proceed. Montgomery is authorized to subcontract portions of the Feasibility Study to WSB & Associates, Inc. (WSB). Neither Montgomery nor WSB may further subcontract any of the study without the prior authorization of the City and the District. 3. CONTRIBUTION. (a) The Scope of Work estimates the cost to obtain the Feasibility Report is a range of$56,505 to $61,505. The cost of the Feasibility Report shall not exceed $61,505 without the prior authorization of both the City and the District. 080299 1 AUG 02 '99 03:30PM HUEMOELLER & BATES • P.3/3 (b) The City shall reimburse the District for one-half of the aggregate cost the District is invoiced by Montgomery Watson to prepare the Feasibility Report. (c)The reimbursement amount shall be payable within 30 days after written demand for payment, accompanied by invoices or other documentation verifying the costs incurred by the District. 4. MISCELLANEOUS. (a) This agreement shall bind the parties hereto and their respective, successors and assigns. (b) This agreement shall be governed by the laws of Minnesota. (c)The invalidity or unenforceability of any provision on this agreement shall not in any way affect the validity or enforceability of any other provision, and this agreement shall be construed in all respects as if such invalid or unenforceable provision had never been in the agreement. (d) If a dispute arises out of or relates to this agreement, the parties shall first try in good faith to resolve the dispute by mediation under the Commercial Mediation Rules of the American Arbitration Association (the; AAA). Thereafter, any remaining unresolved controversy or claim arising out of or related to this agreement or the breach thereof shall be resolved by binding arbitration under the Commercial Arbitration Rules of the AAA. The arbitration award may be enforced in any court having jurisdiction thereon. (e) This agreement constitutes the entire contract between the parties concerning the preparation of the Feasibility Report,.and unless otherwise provided in this agreement, any other agreements or understandings, oral or written, or any nature with respect to such matters are hereby superseded and revoked. (f) This agreement shall not be modified or amended except by a writing signed by each party. CITY OF SHAKOPEE PRIOR LAKE-SPRING LAKE WATERSHED DISTRICT BY BY Its Mayor Its President AND • Its City Administrator AND Its Secretary AND Its City Clerk 2 15: Y. CITY OF SHAKOPEE �; Memorandum ''`�-`e3'ANT; TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Authorize Participation in Dean Lake Base Line Water Quality Study Grant with Metropolitan Council DATE: August 3, 1999 INTRODUCTION: In May of this year, the Engineering staff applied for two applications of a local water resource management plan grant with the Metropolitan Council. Staff has been informed that one of our grants has been approved which is the Dean Lake Baseline Water Quality Study proposal. The purpose of this agenda item is to authorize participation in this grant in order to utilize the grant and move forward with this project. BACKGROUND: The City of Shakopee has completed the Local Water Stormwater Management Plan and part of the plan implementation is to study water quality of lakes and streams in order to determine if these management practices are effective. In May of this year, staff applied for two grants, one is the Dean Lake Baseline Water Quality Study and the other application was for a pilot project for treatment of direct stormwater discharges to the Minnesota River and sites in downtown Shakopee. The Dean Lake Baseline Water Quality Study grant was approved, and the pilot project may qualify with the new grant program at the Council under a Metro Environment Partnership Grant Program. Attached to this memorandum is a letter from the Metropolitan Council staff notifying the City of the grant approval for the lake study project. Also attached is the grant applications for the Dean Lake Baseline Water Quality Study, as submitted to Metropolitan Council. The estimated cost of the lake study project is approximately $12,000 and the grant has been approved for $6,000. The remaining $6,000 to fund the project would come from the Stormwater Drainage Fund, Professional Services Account. Staff is asking for Council authorization to participate in this study grant, which will help manage its major water resources and protect these resources as the City develops. ALTERNATIVES: 1. Approve a motion authorizing staff to proceed with the Dean Lake Baseline Water Quality Study grant. 2. Do not authorize staff to proceed with the Dean Lake Baseline Water Quality Study grant. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Approve a motion authorizing staff to accept the Dean Lake Baseline Water Quality Study grant from the Metropolitan Council and to proceed with this study. rac400 y � e Loney Public Works Director BL/pmp GRANT Metropolitan Council Working for the Region, Planning for the Future Environmental Services June 9, 1999 Mr. Bruce Loney City Engineer—Public Works Director City of Shakopee 129 Holmes Street South Shakopee,Minnesota 55379 Dear Mr. Loney: Metropolitan Council staff have reviewed your Local Water Resources Management Plan Grant Applications. We are pleased to inform you that we can offer the city a$6,000 grant for the Deans Lake Baseline Water Quality Study. The second grant application did not get a high enough ranking in order to be funded at this time. The Pilot Project may qualify for a new grant program at the Council, the MetroEnvironment Partnership grant program. The grant criteria for this program and application information on that program will be available later this year. In order to start the grant initiation process for the lake study project, I need a written response from the city that indicates the city is still interested in receiving the $6,000 grant. Once I have the confirmation from you, I can begin the grant initiation process. I already have a copy of the project work program and budget, so it should be a relatively simple process to get a contract drawn up and sent out to you for signature. Thank you for your interest in our grant program. If you have any questions about the process or the next steps,please call me at 651-602-1156. Sincerely, )A-'3'D ---- --1-- .1)---s- Judy Sventek Watershed Coordinator 230 East Fifth Street St. Paul,Minnesota 55101-1626 (651)602-1005 Fax 602-1183 TDD/TTY 229-3760 An Equal Opportunity Employer I'IHI—�4—lyyy 15•JVJ Wbb 2S H55ULLHIt5 1NL. b14411(bb H.td /bb WI*Al SHAKOPEE May 24, 1999 Judy Sventek, Watershed Coordinator Metropolitan Council 230 East 5th Street St. Paul, MN 55101 Re: City of Shakopee 1999 Local Water Resource Management Plant Grant Applications Dear Ms. Sventek: Attached please find two applications for the Metropolitan Council 1999 Local Water Resource Management Plan Grant. Should you have any questions regarding our Grant Applications please do not hesitate to contact me at 612-445-3650. Sincerely, lgeeR `I Bruce Loney City Engineer-Public Works Director JW COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 • FAX 612-445-6718 FAWPW W11014.61%0524001S.rpd MAY-24-1999 15 50 USE 8. ASSOCIATES INC. 6125411700 P.03/06 1999 LOCAL WATER RESOURCES MANAGEMENT PLAN GRANT APPLICATION FOR THE DEANS LAKE BASELINE WATER QUALITY STUDY Legal Name of Grant Applicant: City of Shakopee Designated Contact Person: Bruce A.Loney.P.E.,for the City of Shakopee Mailing Address and Telephone Number of Grant Applicant: Bruce A.Loney,P.E.,Director of Public Works City otShakopee 129 Holmes Street South Shakopee,MN 55379-1351 (6121445-3650 Grant Request Amount: $6,000.00 Scope of Management Program: (Include a brief description of proposed project) The purpose of Deans Lake Baseline Water Quality Study is to develop baseline criteria for Deans Lake. The drainage area tributary to Deans Lake is predominantly undeveloped and agricultural; however,the City anticipates that the area is going to rapidly develop and change land use within the next few years. Therefore,the City desires to track Deans Lake water quality trends to determine if Best Management Practices implemented in the watershed are effective in protecting Deans Lake water quality. The Deans Lake Water Quality Study consists of the following tasks: 1. In-Lake Monitoring Grab samples will be collected from the deepest location in Deans Lake at one meter from the lake surface and at one meter from the lake bottom. This will occur twice monthly from May to September for a total of 10 samples. Water quality monitoring consists of the following: A. Dissolved oxygen and temperature profile B. Secchi depth transparency C. Grab samples from the surface of the lake will be collected and analyzed for: 1. Total Phosphorus 3. Chlorophyll-a 2. Ortho-Phosphorus 4. Total Suspended Solids y Page 1 of 2 F:SWPWIM101461%DhiWSLMCEG a.N1.wPD MAY-24-1999 15 50 WSB & ASSOCIATES INC. 6125411700 P.04/06 D. Grab samples from the bottom of the lake will be collected and analyzed for: 1. Total Phosphorus 2. Ortho Phosphorus H. Grab Sampling As part of this task,grab samples will be collected from the inlet and outlet of Deans Lake,twice monthly from May to September,for a total of 10 samples. The samples will be analyzed for the following water quality parameters: A. Total Phosphorus C. Chlorophyll-a B. Ortho-Phosphorus D. Total Suspended Solids III. Prepare Water Quality Report A water quality report will be completed that details the results of the May through September water quality monitoring. This will involve reviewing the water quality results and preparing an initial findings report on the current water quality of Deans Lake. By comparing monitoring results after upstream development against the baseline criteria that will be developed, the City will be able to evaluate the effectiveness of the Best Management Practices implemented within the Deans Lake watershed. Work Program: (Include proposed activities and timeline for completion of activities) Water quality sampling will begin in July of 1999 and continue through June of 2000. The Water Quality Report will be completed by the end of September 2000. Budget: (Include budget for proposed activities) The estimated costs associated with this project are as follows: Project Management S 1,500.00 Water Quality Monitoring (labor,lab analysis,equipment) $ 7,500.00 Water Quality Report $ 3.000.00 $12,000.00 Other: The local government does have an approved local water management plan that was approved by a motion on November 17, 1998. As per the approved plan for the City of Shakopee, Section 1V.B.3 indicates that the City will conform to the nine point directive of the Metropolitan Council. 5/24A9 Page 2 of 2 F:\W?WlN110146I\DEANSLAKEGRA 4T WFD MAY-24-1999 15:50 DISH & ASSOCIATES INC. 6125411700 P.05/06 1999 LOCAL WATER RESOURCES MANAGEMENT PLAN GRANT APPLICATION FOR THE TREATMENT OF DIRECT STORMWATER DISCHARGES TO TILE MINNESOTA RIVER Legal Name of Grant Applicant: City of Shakopee Designated Contact Person: Bruce A.Lonev,P.E..for the City Engineer/ Director of Public Works Mailing Address and Telephone Number of Grant Applicant: Bruce A.Loney,P.L.. Director of Public Works City of Shakopee 129 Holmes Stree South Shakopee.MN 55379-1351 (612)445-3650 Grant Request Amount: $20,000.00 Scope of Management Program: (Include a brief description of proposed project) The City of Shakopee proposes to complete a Pilot Project for the treatment of direct stormwater discharges to the Minnesota River by monitoring the stormwater system at two sites in downtown Shakopee before and after the installation of inline sediment chambers (Le., stormceptor,V'2b',etc.). Event-based water quality monitoring will be completed for 10 storms prior to inline sediment chamber installation and for 10 storms following installation. The stormwater will be sampled at each of the two sites for TSS(total suspended solids)and TP(total phosphorus)for a total of 20 samples. This study will assess the performance of these systems and their ability to assist the City in reducing pollutant loads by 40% from the City's fully-developed downtown areas. Work Program: (Include proposed activities and timeline for completion of activities) Pre-installation water quality monitoring will be undertaken from July to October of 1999. The inline sediment chambers will be installed in November 1999 and post- installation monitoring will take place from May to August 2000. Upon completion of monitoring,a report evaluating the effectiveness of these systems and their ability to meet the City and Metropolitan Council's goals of reducing pollutant loads to the Minnesota River will be prepared. 544/99 Page 1 of 2 F:IWPWRIMM4.61WAtNWADISCNXRMmumo MAY-24-1999 15:51 WSB 8 ASSOCIATES INC. 6125411700 P.06/06 Budget: (Include budget for proposed activities) The estimated costs associated with this project are as follows: Project Management $ 2,000.00 Installation of Sediment Chambers $24,000.00 Water Quality Monitoring (labor,equipment,lab analysis) $12,400.00 Report of Findings S 2,400.00 $40,800.00 Other: The local government does have an approved local water management plan that was approved by a motion on November 17, 1998. As per the approved plan for the City of Shakopee, Section IV.B.3 indicates that the City will conform to the nine point directive of the Metropolitan Council. s Pale 2 of 7. - TOTAL P.06 / 5 1. , CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Approval to Participate in Federal Aid Preservation Project on Scott County Signals in Shakopee DATE: August 3, 1999 INTRODUCTION: Attached is a fax from Scott County Public Works on the Federal Aid Preservation Funding for Light Emitting Diode (LED) red signal light improvements to various signals in Scott County. The County is asking for a letter agreeing to pay the City's participating amount for these improvements. BACKGROUND: Previously, on February 16, 1999, a memo was presented to the City Council for the Federal Aid Program on different categories in which Federal Funds were being applied for by Scott County. Scott County was applying for Federal Aid Preservation applications for light emitting diodes, LED red signal lights and emergency vehicle preemptions (EVP). The Federal Funds were not obtained for the EVP project, however were obtained for the LED red signal lights. In summary, the amount of funding from the Federal Government was less than applied for, and in order to install LED improvements to the eleven signals in Shakopee, the City would need to participate in an amount of$4,890.00. Previously, it was estimated that the City would pay $3,170.00. Scott County is also willing to increase its participation share from $5,270.00 to $8,130.00. The pay back from the power signals from the LED's would be approximately two to three years, based on the amount estimated by Scott County in the number of signals that would receive LED's. Staff is in favor of proceeding with this project, as the pay back is a short time period and there would be future energy savings for the City of Shakopee on its traffic control signals. ALTERNATIVES: 1. Direct staff to write a letter agreeing to pay the City's costs, as outlined in the August 2, 1999 letter from Scott County, in the Federal Aid Preservation application for LED red signal lights. 2. Do not direct staff to write a letter of support to Scott County. 3. Direct the Finance Director to prepare a budget amendment for this expenditure. 4. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1 and No. 3, as the benefits received by replacing the red signal lights with LED's is much greater than the cost to the City of Shakopee and to prepare a budget amendment for this expenditure. Payment for this improvement will be from the Street Division, Street Maintenance Program-Utility Service. ACTION REQUESTED: 1. Direct staff to write a letter agreeing to participate in the Scott County Federal Aid Preservation application for LED red signal lights, and pay the City's costs as outlined in the August 2, 1999 letter. 2. Direct the Finance Director to prepare a budget amendment for this expenditure to be paid out of the Street Division Budget. nice Loney Public Works Director BL/pmp LED 08./02/1999 MON 10:36 FAX 6124968365 SCOTT CTY. PUBLIC WORKS Fj002 SCOTT COUNTY PUBLIC WORKS AND LANDS DIVISION HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN,MN 55352-9339 (612)496-8346 BRADLEY J.LARSON Fax: (612) 496-8365 ASSOCIATE ADMINISTRATOR August 2, 1999 Bruce Loney Public Works Director City of Shakopee 129 Holmes St. S. Shakopee, MN 55379 SUBJECT: Federal Preservation Funding—LED Signal Project SP 70-030-02 Dear Bruce: Earlier this year Scott County applied for Federal Preservation Funding through Mn/DOT's Office of State Aid for LED improvements to various signals throughout Scott County. In all, the County applied for $61,280 in federal funding for LED improvements. The result of the application was that$50,200 in federal money was allocated for all LED improvements throughout the County. This means that either fewer signals may be improved, or that local funding must now make up the difference. In February, the City agreed to participate in LED improvements to 11 signals in the City.of Shakopee. At that time, the estimated amount the City agreed to pay was $3170, based on the County's Signal Cost Participation Policy. If the City were still inclined to improve all 11 signals, the new estimated participation would be $4890. The County would then be willing to increase its participation from $5270 to $8130. Please let me know as soon as possible how the City would like to proceed. The State is in the process of preparing the project memorandums for the federal preservation projects now. In either case, we will notify you of the actual costs when the bid for this project is received. If you have any questions regarding this project, please don't hesitate to call me at (612)496-8060. Sincerely, :nan K. Sore s P.E. Transportation Engineer Encl. Email: Brad Larson, County Engineer W:\word\traffic\fedfunSH.doc An Equal Opportunity/Safety Aware Employer 08/02/1999 NON 10:37 FAX 6124968365 SCOTT CTY. PUBLIC WORKS 1 003 ,n N 1 O!fI in n S a M T- N ml N (- M:I: {7 n C ? r, 111 CD n CO 1D 01 CD 1Q * CO V z• F3 2 8 O v PN O r gi N O ia ? Nr N N N CD 1n CO in N LL .i. 1, CA 0 C0 0 N N N N N 0 M CD' !;IGS LL N !S;ili ; I Q T. 7, SOOpOOOOOOOON , I j' V N~ p N O § OdVNNVCO � O▪ft 20 qI44 O O pO O OOOO _ 0 N N N N N N , (J :� O. .Fr P T.S IX 3 a 10 e- N N m co N N O ' .1 IX W C4 Cr) W C C a e 4 . 0 rc3 N1 o QI a7 ...1 " N V. CO CD co Co Co Co N O N Q▪ V a e J C a 14.1 .a mo u Q W /.>t N , Co N V' m O N N N O O O M 1 f.1 r W � d ;G', LL. > C ,!; I 5d, 14. CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Section 7.08 of City Code - Obstructions, Fire, Dumping, Signs and Other Structures DATE: August 3, 1999 INTRODUCTION: The use of roll off dumpsters on public streets has been brought to staff's attention with two recent downtown building renovation projects. Council is asked to consider on whether or not to grant permits for obstructions, such as dumpsters in the public streets. BACKGROUND: Two downtown building renovation projects have started recently, being Turtle's and Gregorio's on Lewis Street and Holmes Street, respectively. The business district has zero setbacks and certain properties may not have any room to place a dumpster for construction material disposal. Past practices, or policy of the City, has been not to allow any roll off dumpsters on public streets. Staff did research this issue and could not find any previous record of a City Council decision of roll off dumpsters. Under Section 7.08 of the City Code, "it is unlawful for any person to place, deposit, display or offer for sale any fence, goods or other obstruction upon, over, across or under any street or other public property,without first having obtained a written permit from the Council." The question for the Council is whether to allow a permit for roll off dumpsters in the public street and under what conditions. The main concerns in allowing roll off dumpsters in public streets is the potential damage to the street, potential public hazard and the use of public parking spaces in the downtown area. Staff believes the use of the public street for roll off dumpsters should only be allowed as a last resort. If allowed, at a minimum the applicant shall be required to obtain a Work in w Public Right-f-Way Permit and provide the City Clerk with the necessary insurance, protecting the City. Also, the roll off should be placed on wood blocks and of sufficient number to protect the street pavement, with flashers and barricades around dumpster if left overnight, and notify the Police Department on how long the obstruction will be in the public right-of-way. Other alternatives for roll off dumpsters would be the use of a licensed dump truck to collect the debris. ALTERNATIVES: 1. Approve a motion approving for roll off dumpsters for Gregorio's and Turtle's building projects,with conditions as determined by the City Engineer. 2. Do not allow dumpsters on public streets for these projects. 3. Table for additional information. RECOMMENDATION Staff's practice has been to not allow roll off dumpsters in the public street unless approved by City Council. If Council feels a permit should be issued, a permit with conditions can be approved. Staff believes this should be a last resort, due to the potential of damage and liability to the City. ACTION REOUESTED: Make a motion to allow or disallow a permit for roll off dumpsters on public streets for Gregorio's and Turtle's building projects on Holmes Street and Lewis Street, respectively. 61/till- Bruce Loney Public Works Director BL/pmp CODE is /3. /, CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Fire Department Mutual Aid Agreements DATE: July 20, 1999 INTRODUCTION: The Council is asked to enter into a mutual aid agreement for fire service assistance with the pther Scott County cities, and Lakeville. BACKGROUND: Within the past couple of months, a discussion was held between several Scott County cities regarding the status of"mutual aid"agreements for fire services. Several of them are out of date, and the interrelationship of cities made it apparent that a new updated agreement needed to be put in place. With the assistance of the League of Minnesota Cities, and League of Minnesota Cities Insurance Trust, a document was put together by the City of Prior Lake. It covers seven Scott County cities, as well as Lakeville. The recommendation is that all current participating cities enter into this agreement. The agreement outlines process, indemnification costs,etc. This has been reviewed by the Shakopee City Attorney,who indicates that it is in the proper format to execute. Fire Chief Athmann notes that the City of Shakopee also has mutual aid agreements with the cities of Carver, Chaska, Chanhassen,Eden Prairie, and Bloomington. Several of those Agreements are out of date, and will need to be updated in the future. RECOMMENDATION: We recommend that the master Mutual Aid Agreement be authorized for execution. ACTION REQUIRED: If the Council concurs, it should,by motion,authorize that the City of Shakopee enter into the Mutual Aid Agreement for Fire Service Assistance with the cities of Prior Lake, Jordan, Savage, Belle Plaine,New Prague,New Market, and Lakeville. AAA Mark McNeill City Administrator MM:tw O. PRIOo N /1 Q tl,\\40.00/ r ,/.INNEgO July 9, 1999 Mr. Mark McNeil Via Fax#445-6718 CITY OF SHAKOPEE 129 Holmes St. South Shakopee, MN 55379-1376 Re: Mutual Aid Agreement for Fire Service Assistance Dear Mr. McNeil: The City of Prior Lake is in the process of reviewing its Mutual Aid Agreements for Fire Service Assistance with neighboring municipalities. This is a housekeeping effort. We found that the Mutual Aid Agreements we are operating under are old and executed in many counterparts. In some cases we have not been able to locate the original agreements. To update our records, we have redrafted a Mutual Aid Agreement that lists (8) eight cities who are a party to our current cooperative agreement (Prior Lake, Jordan, Savage, Shakopee, Belle Plaine, New Prague, New Market, and Lakeville) which I am attaching for your review. We are asking each city to review the Agreement with their Fire Chief and advise us by July 23, 1999 if the Agreement is satisfactory for consideration by your Council. If all participating cities find the Agreement acceptable, we ask that the item be placed on your Council agenda for approval by Resolution on or before August 31, 1999. I will advise you of any suggested amendments that come from the review by each city by July 30th so that we will have a final version of the Agreement for consideration by each of the eight cities. In anticipation of some of the concerns that may be raised by each of the cities regarding issues such as: insurance applicability, indemnification, etc., we had the Agreement reviewed by our city attorney as well as Ellen Longfellow and Peter Tritz of the LMCIT. They believe the Agreement contains both the proper structure as well as the language necessary for our Mutual Aid efforts. In fact they are encouraging these types of Agreements as opposed to all of the individual Agreements. Please note that the Agreement is not exclusive. Section 1: Purpose states that this agreement shall be read in conjunction with, and shall not invalidate any other Mutual Aid or Cooperative Agreement the Cities are or will be a party to. Upon receipt of each City's signed Agreement, I will mail a fully executed original Agreement containing all of the appropriate signatures to each City. To facilitate this process, each City will need to execute eight (8) originals (signature pages) upon Council adoption. Thank you in advance for your prompt assistance in this matter. If you have any questions, please feel free to call me at 447-9802. Sincerely �,,-- /// Bret Woodson,Assistant City Manager CITY OF PRIOR LAKE 162 , gkreek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax(612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MUTUAL AID AGREEMENT Joint and Cooperative Agreement for Use of Fire Personnel and Equipment THIS MUTUAL AID AGREEMENT is made and entered into as of this day of 1999 ("Agreement") between the CITY OF JORDAN, a Minnesota municipal corporation; the CITY OF PRIOR LAKE, a Minnesota municipal corporation; the CITY OF SAVAGE, a Minnesota municipal corporation; the CITY OF SHAKOPEE, a Minnesota municipal corporation; the CITY OF BELLE PLAINE, a Minnesota municipal corporation; the CITY OF NEW PRAGUE, a Minnesota municipal corporation; the CITY OF NEW MARKET, a Minnesota municipal corporation; and the CITY OF LAKEVILLE, a Minnesota municipal corporation (hereinafter collectively referred to as the "Cities"). Section 1: Purpose Pursuant to Minnesota Statutes *471.59 which authorizes the joint and cooperative exercise of powers common to contracting parties, the Cities wish to enter into this Agreement in order to provide equipment, personnel and facilities for protection of all or part of each others jurisdictions when necessary, and in return to receive similar services when necessary due to service demands or resources. This Agreement is intended to give each jurisdiction the authority to send its equipment and personnel into the contracting jurisdiction. This Agreement shall be read in conjunction with, and shall not invalidate any other Mutual Aid or Cooperative Agreement the Cities are or will be a party to. Section 2: Definitions of Terms For the purpose of this Agreement, the terms defined in this section shall have the meanings given them below: Assistance includes but is not limited to fire fighting and/or other emergency services rendered by personnel attached to a City's Fire Department including equipment, fire investigators, fire inspectors, fire instructors, training personnel and associated equipment and facilities. City means a Minnesota municipal corporation named herein and has appropriately executed this Agreement. Emergency means a sudden and unforeseen situation requiring immediate action. Requesting Party means a City which requests assistance from another City. Responding Party means a City which provides assistance to a Requesting Party. Specialized activities means non-emergency assistance including, but not limited to, fire investigation, fire instruction, training and associated equipment and facilities. Mutual Aid Agreement for Fire Services Section 3: Execution and Termination Upon the adoption of a resolution by its governing body authorizing participation in this Agreement, an executed copy of this Agreement shall be forwarded to each City participating in this Agreement. The Agreement shall be effective at such time that the Agreement is executed and a resolution is adopted by all Cities (hereinafter "effective date"). This Agreement shall be automatically renewed on the anniversary date of the Effective Date each year. If an individual City wants to be removed from the Agreement, said City must provide sixty days written notice to all of the other Cities of its intent to be removed from the Agreement. The original Agreement will continue under the same terms with the remaining Cities. Section 4: Procedure Whenever a City receives a call for assistance from another City, the Responding Party shall respond to the call and make the necessary assistance available without undue delay. However, the extent of assistance provided by the Responding Party shall be determined solely by the appropriate official of the Responding Party. The Requesting Party's fire officials shall be in command of the emergency scene, and the personnel and equipment of the Responding Party shall remain under the direction and control of the Responding Party. Each City shall continue to be responsible for its own personnel, equipment, and for injuries or death to any such personnel or damage to any such equipment. Each City's personnel shall be deemed to be performing their regular duties for that City. Insurance coverage and any financial compensation shall be the responsibility of each City for its own personnel and equipment. Each City waives the right to sue another participating City for any workers compensation benefits paid to its own employee or volunteer even if the injuries were caused wholly or partially by the negligence of any other City, its officers, employees, or volunteers. Specialized activities of a non-emergency nature may be requested and/or provided by any City participating in this Agreement. No charge shall be made to any City for assistance rendered under this Agreement except that a Responding Party shall be paid for the cost of supplies, unless the Requesting Party is reimbursed for these costs from the party or parties, responsible for the emergency, or is otherwise reimbursed by State or Federal funds allocated for this purpose. Section 5: Reciprocal Defense and Indemnification Each City agrees to indemnify and defend against any claims brought or actions filed against another City or any officers, employees, or volunteers of the other City for injury or death to any third person or persons, or damage to the property of third persons, arising out of the performance and provision of assistance pursuant to this Agreement. The intent of the indemnification requirement of this section is to impose on each City a limited duty to defend and indemnify another City for claims arising within the Requesting Party's jurisdiction subject to the limits of the liability under Minnesota Statutes Chapter 466. The purpose of creating these reciprocal duties to defend and indemnify is to simplify the defense of liability claims by eliminating conflicts among I:\FIREAGT.DOC Page 2 Mutual Aid Agreement for Fire Services defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. Under no circumstances, however, shall a City be required to pay on behalf of itself and another party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466, applicable to only one City. The limits of liability for all Cities may not be added together to determine the maximum amount of liability for any one City. Section 6: Effective Date This Agreement shall be effective upon execution by all Cities, which execution shall substantiate that the necessary resolution has been adopted by the governing body of the executing City. Dated: CITY OF JORDAN By: Its: (SEAL) By: Its: STATE OF MINNESOTA ) )ss. COUNTY OF ) Acknowledge before me this day of , 1999, by and , respectively the and of the CITY OF JORDAN, a Minnesota municipal corporation, on its behalf and through the power granted by its City Council. Notary Public I:\FIREAGT.DOC Page 3 Mutual Aid Agreement for Fire Services Dated: CITY OF SHAKOPEE By: Its: By: Its: STATE OF MINNESOTA ) )ss. COUNTY OF SCOTT ) Acknowledge before me this day of , 1999, by and respectively the and of the CITY OF SHAKOPEE, a Minnesota municipal corporation, on its behalf and through the power granted by its City Council. Notary Public Please note: To save on copying,the signature pages for the other participating cities have been omitted. is-. Q. �. CITY OF SHAKOPEE Memorandum Cec To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police Date: August 3, 1999 Subject: Successful Completion of Probation Introduction The Police Department is taking this opportunity to notify the City Council that the services of Jeff Tate and Matt Conway have been satisfactory and recommend they be retained in the position of Police Officer as authorized by Section VIII, paragraph H-4 of the Personnel Handbook. Background The City Council authorized the appointment of Jeff Tate and Matt Conway to the position of probationary police officer effective August 3, 1998. Officers Tate and Conway have performed the responsibilities of the position in a satisfactory manner over the past 12 months. Action Requested If Council concurs, they should, by motion acknowledge the satisfactory completion of probation and authorize the retention of Jeff Tate and Matt Conway as Police Officers effective • _ st 3, 1999. nHughes Chief of Police /6": . /, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared Andrews, Planner I SUBJECT: Appeal of Board of Adjustment and Appeals Decision APPLICANT: Speedway Super America LLC. DATE: August 3, 1999 ATTACHMENTS: Exhibit A, June 30, 1999 Letter from R. Michael Leek Exhibit B, Appeal letter and Application Exhibit C, Ordinance No. 545 Exhibit D, Site Drawing Exhibit E, Location Map INTRODUCTION At its March 18, 1999 meeting, the Board of Adjustment and Appeals approved a Conditional Use Permit (CUP) for a gas station and car wash to be located at the northeast corner of County Road 83 and 12th Avenue. Prior to that meeting, staff had discussed with the applicant that the signs required a sign permit and that the signs would be reviewed to meet the sign ordinance at that time, similar to the previous Super America on Marschall Road and Vierling Drive. Staff also included the sign permit requirement language in both the Staff report and condition of approval. It was not until June 15, 1999 that staff received a sign permit application showing all of the proposed signs, dimensions and locations from Geoff Michael of Lawrence Sign Company. Staff left a message with Mr. Michael later that same day, and on June 16, 1999, discussed the requirements of the sign ordinance. On July 1, 1999 an appeal was filed, appealing the determination of staff not to allow two pylon signs (the existing"Oasis" sign and an additional SA price sign) as well as one canopy sign. (see Exhibit A) On July 8, 1999, the Board determined that they would allow one additional free standing price sign along 12th Avenue with the understanding that no advertising would be placed on the canopy. On July 22, 1999, representatives for Super America addressed the Board again to discuss the proposed location, and the Board clarified that the location that Super America proposed was not considered to be along 12th Avenue as they discussed. The Board's determination has now been appealed to the Council. ACTION REQUESTED Discuss the Appeal, and make a motion to either deny the Appeal or approve the Appeal, and direct staff to draft a resolution consistent with that determination. /Jared Andrews Andrews Planner I is\commdev\cc\1999\cc0803\saapl.doc - _ EXHIBIT A SHAKOPEE June 30, 1999 Michael Cronin MICHAEL CRONIN & ASSOCIATES 8809 West Bush Lake Road Minneapolis, MN 55438 RE: Superamerica Sign at 12th Avenue and County Road 83 Dear Mr. Cronin: I have reviewed the material provided in connection with this sign request, and have also reviewed the facts of this situation with the City Attorney. Based on this review I have concluded that the freestanding sign requested is not permitted under the current code. The facts, as I understand them, are summarized below. In 1986 a gas station was built on property located at the northeast corner of CSAR 83 and 12th Avenue. In 1989, the property was subdivided into 2 parcels, with Valley Green reacquiring the vacant parcel. The freestanding sign for the gas station remained on the vacant parcel, however. Valley Green granted a "perpetual, non-exclusive easement" for the sign on the vacant parcel. The easement granted was not in the same place as the remaining sign. It appears that, like the current sign ordinance, the sign ordinances in place in 1986 and 1989 did not allow off-premises freestanding signs. Recently, Superamerica purchased the vacant parcel, and received CUP approval for a gas station/convenience store. Valley Green proposes to, or has already given the Oasis Market a new perpetual easement, and it is proposed to move the sign to that easement. At the same time Superamerica wishes to construct its own freestanding sign on the same roadway frontage. We have declined to approve a permit for their sign permit on the theory that there is already a free standing sign (i.e., the Oasis Market sign). Nothing in the material presented to me or that I reviewed suggests that the City explicitly approved the continued existence of the"Oasis" sign off-premises. Nor does it appear to me that the City is bound by Valley Green's intent to allow its continued existence by granting a perpetual easement. Absent such approval it would appear to me that the sign is an illegal sign. COMMUNITY PRIDE SINCE 1857 129 Holmes Street South Shakopee,Minnesota 55379-1351 612-445-3650 FAX 612-445-6718 Even assuming for argument that there was constructive approval of the sign's continued existence, and that it is a legal, nonconforming use, the addition of a second freestanding sign would seem to be an intensification of a non-conformity on this site. Moreover, I understood from Mr. Albinson's description of the situation that the"Oasis" sign would have to be relocated to the new easement. If that is the case, it would then lose its status as a legal non-conforming use.. As we discussed, accompanying this letter is a copy of the application for appeal of this determination by staff. If the application, along with the review fee of$100.00, is received by our office by Thursday morning, July 1, 1999 the item will be placed on the agenda for consideration by the Board of Adjustments and Appeals at its April 8, 1999 meeting. Should you have any questions, feel free to call me at 612-496-9677. Very y y'yrs, R. Michael Leek Community Development Director CC. 1999 Correspondence File DD. Jared Andrews, Planner I EE. Jon Albinson, Valley Green Business Park FF. James Thomson, City Attorney EXHIBIT B FAEGRE & BENSON LLP 2200 NORWEST CENTER, 90 SOUTH SEVENTH STREET MINNEAPOLIS,MINNESOTA .15402-3901 TELEPHONE 612-336-3000 WALTER H.ROCKENSTEIN II FACSIMILE 612-336-3026 wrockens@faegre.com 612/336-3281 July 27, 1999 Mr. R. Michael Leek BY MESSENGER Community Development Director City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Appeal Of Decision By The Board Of Adjustment And Appeals On The Application For A Sign Permit At 1195 Canterbury Road Dear Mr. Leek: We represent Speedway SuperAmerica, LLC, the owner and developer of the property located at 1195 Canterbury Road in Shakopee, Minnesota. As you know, SuperAmerica intends to develop a gas station and car wash at this site and has applied to install a freestanding sign on the property. At its meetings on July 8 and July 22, 1999, the Shakopee Board of Adjustment and Appeals determined that Speedway SuperAmerica could install such a sign but only on the 12th Avenue frontage of the property. This letter and the attached Appeal.Application constitute Speedway SuperAmerica's appeal of the Board's decision. Speedway SuperAmerica commenced the City approval process for this project in February when it applied for a Conditional Use Permit. This application included a site plan which showed a freestanding sign on the County Road 83 frontage of the property. The site plan also showed the "Oasis"business complex sign which advertises the businesses on the lot to the north. The "Oasis"business complex sign, which was erected before the Speedway SuperAmerica property was subdivided from the lot to the north, is also on the Speedway SuperAmerica property and on the County Road 83 frontage. It is this sign which has caused difficulties with the sign permit as outlined below. Sign Permit Background Speedway SuperAmerica's Conditional Use Permit and the accompanying site plan were approved by the City Council on May 4, 1999. Subsequently, a sign application was submitted to the City for the free-standing sign shown on the approved site plan. During the week of June 14, 1999, the City rejected the sign permit application. After further discussion, this rejection was confirmed in a letter from you dated June 30, 1999. You Minneapolis Denver Des Moines London Frankfurt Mr. R. Michael Leek July 27, 1999 Page 2 stated, "We have declined to approve a permit for their sign permit on the theory that there is already a freestanding sign (i.e., the Oasis Market sign)." This decision was appealed to the Board of Adjustment and Appeals. On July 8, 1999, the Board appeared to resolve the issue by determining that (1) the Oasis sign was a business complex sign, (2) the Speedway SuperAmerica sign was a freestanding sign, and (3) the Shakopee Zoning Code allows at least two signs on properties, such as this one, which have two street frontages. On July 14, 1999, SuperAmerica made application again for its sign at the location shown on the approved site plan. This application was denied by the City. The reason stated by the City staff was that the "Oasis"business complex sign already occupied the County Road 83 frontage and, therefore, Speedway SuperAmerica's freestanding sign must be located on the 12th Avenue street frontage of the property. On July 22, 1999, SuperAmerica appeared again before the Board of Appeals. The Board of Appeals reiterated its position which, as best we can reconstruct it, is as follows. The application for a Conditional Use Permit and the site plan for this development were filed prior to a change in the sign ordinance which occurred on April 15, 1999. Therefore the sign application and location are governed by the sign ordinance in effect prior to that date which allowed "one sign structure per street frontage." The Oasis building complex sign occupies the County Road 83 frontage and counts as a freestanding sign. 'Therefore, the Speedway SuperAmerica freestanding sign is permitted but only on the 12th Avenue frontage. Arguments For The Sign Location As Shown On The Approved Site Plan Speedway SuperAmerica submits that it has a right to its freestanding sign in the location shown on the approved site plan. In support of its position, SuperAmerica makes the following arguments: 1. The Oasis building complex sign is an illegal sign and, therefore, SuperAmerica is entitled to a freestanding sign at the location shown on its Site Plan. The Oasis building complex sign advertises the businesses on the lot to the north of 1195 Canterbury Road and is owned by the owner of the lot to the north. Speedway SuperAmerica does not have any ownership interest in the property to the north, the businesses in the complex to the north, or the "Oasis"business complex sign. The sign sits on an easement originally granted when the lot to the north and 1195 Canterbury Road were subdivided by Valley Green Business Park, Inc. in 1989. It does not appear that the City ever approved leaving the "Oasis"business complex sign on the Speedway SuperAmerica property when the subdivision occurred. As you observed in your June 30, 1999, letter Mr. R. Michael Leek July 27, 1999 Page 3 denying Speedway SuperAmerica's original sign permit application, Nothing in the material presented to me or that I reviewed suggest that the city explicitly approved the continued existence of the "Oasis" sign off-premises. Nor, does it appear to me that the city is bound by Valley Green's intent to allow its continued existence by granting a perpetual easement. Absent such approval, it would appear to me that the sign is an illegal sign." Presumably the sign is illegal because it violates Shakopee Zoning Code § 11.70A which reads as follows: "Free-standing signs. Free-standing signs may advertise only a business, commodity, or service which is located or performed on the lot or parcel of land where the sign is situated." If the sign is illegal, as you conclude, then it is the City's responsibility to tag the sign and force its relocation to the lot to the north. The presence of the illegal sign in no way affects the rights of Speedway SuperAmerica under the Shakopee Zoning Code. If the sign ordinance prior to April 15, 1999, applies to Speedway SuperAmerica's application, then Speedway SuperAmerica is entitled to one sign structure per street frontage. SuperAmerica has applied for one free-standing sign on County Road 83 and is therefore, entitled to that sign. If the ordinance adopted on April 15, 1999 applies to Speedway SuperAmerica's application, then Speedway SuperAmerica is entitled to "one free-standing sign per lot for a single business." Speedway SuperAmerica has applied for one free- standing sign at the location indicated on its approved site plan for its single business and is entitled to that sign. 2. If the Oasis business complex sign is a legal conforming use, SuperAmerica is entitled to a permit for the sign shown on its site location plan. The property owner to the north might be able to argue for, and present facts to support, an actual or constructive approval of the Oasis business complex sign as a legal nonconforming use. That property right, however, attaches to the lot to the north,not to Mr. R. Michael Leek July 27, 1999 Page 4 1195 Canterbury Road.' Speedway SuperAmerica as the owner of 1195 Canterbury Road still retains its legal right to the signage permitted under the Shakopee Zoning Code for its property. In other words, if the sign ordinance in effect prior to April 15, 1999, applies to Speedway SuperAmerica's application, Speedway SuperAmerica is entitled to one sign structure per street frontage. Speedway SuperAmerica has proposed one sign structure on the County Road 83 frontage as shown on its approved site plan and is entitled to a permit for that sign. If the sign ordinance in effect after April 15, 1999, applies to Speedway SuperAmerica's application, then Speedway SuperAmerica is entitled to one free-standing sign per lot for its single business regardless of street frontage. And Speedway SuperAmerica has applied for one free-standing sign at the location shown on its approved site plan for its single business and is entitled to a permit for that sign. 3. SuperAmerica has purchased property at 1195 Canterbury Road and invested money in reliance on the site plan approval by the City, and based on the doctrine of promissory estoppel is entitled to a permit for its sign. From the date of its initial Conditional Use Permit Application on February 19, 1999, the site plan has always shown the free-standing sign for Speedway SuperAmerica's facility at its current location. The City approved the site plan with the sign shown at its current location. Neither City staff nor any appointed or elected City official ever suggested that the free-standing sign could not be located as shown on the approved site plan. Based on the City's Conditional Use Permit approval, Speedway SuperAmerica purchased the property at 1195 Canterbury Road. Speedway SuperAmerica also invested in architectural plans for construction of the station and ordered materials including underground storage tanks for construction. If as part of the Conditional Use Permit process, Speedway SuperAmerica had been informed that its sign would have to be located on the 12th Street frontage, Speedway SuperAmerica would not have proceeded with the project. Speedway SuperAmerica has relied to its financial detriment on the City's Conditional Use Permit and site plan approval and is entitled to a permit for the sign at the location shown on the approved site plan. This property right also limits signage on the lot to the north. The lot to the north is allowed one business complex sign per street frontage under the current sign ordinance. The lot has one street frontage,and the"Oasis" business complex sign located on 1195 Canterbury Road is the north lot's business complex sign. No additional business complex sign can be placed on the lot to the north. Mr. R. Michael Leek July 27, 1999 Page 5 SuperAmerica appreciates the opportunity to make this appeal and looks forward to the City Council's review of this matter. Sincerely, Walter H. Rockenstein II WHR:zansa: M1:521442.01 cc: Dan D. Billmark Michael W. Cronin Return Complete Application To The Shakopee Plannin, Department APPEAL APPLICATION Part 1: APPLICANT INFORMATION CITY OF SHAKOPEE For Office Use Only: 129 South Holmes,Street Date Filed: Shakopee, MN 55379 Filing Fee: (612)445-3650 Receipt No.: Applicant/Developer: Speedway SuperAmerica, LLC 1195 Canterbury Road Street Address: City, State, Zip: Shakopee , MN Phone: FAX#: Current Property Owner: Speedway SuperAmerica, 9L/.0 c/o Dan D. Billmark Street Address: 1240 West 98th Street (612) (612) City, State, Zip: Bloomington, MN 55431 phone; 887-6102 FAX #:887-6173 Consultant/Engineer: [Not Applicable] Street Address: City, State, Zip: Phone: FAX #; Application Fees: CHECK FEE ONE Appeal Decision of City Staff to BOAA $ 100.00 Appeal Decision of BOAA to City Council $ 100.00 Submitted this 27th day of July 99 i / t/ e JUL 2 7 1 . Applicant's Signature Property Owner's Signature . ocom mdcvladm i nlappci app.doc X14 V"1 1 APPEAL APPLICATION Part II: CASE INFORMATION 1. Type of Appeal Requested: A. Appeal of the Decision of the City Staff to the Board of Adjustment and Appeals. x B. Appeal of the Decision of the Board of Adjustment and Appeals to the Shakopee City Council. 2 Request for Appeal of which portion of the Zoning Ordinance? Section: 11.70 Subdivision: 10 Page: 1364-1366 as amended on April 15, 1999 3. Current legal descriptions of all parcels involved in the appeal request: (Attach on separate sheets of 8-I/2" by I I" paper if too lengthy) Parcel A: See Attachment A Parcel B: Parcel C: Parcel D: 4. Current Property ID Numbers: 27- 27- 27- 5. Property Size: 1.859 acres 6. Present Zoning: B-i • 7. Additional Information that you feel will assist the Board of Adjustment and Appeals or the City Council in understanding and evaluating your request: See cover letter and Attachment B. 2 ' w APPEAL APPLICATION Part III: SUBMITTAL CHECKLIST Your submittal must include the following information in order to be considered an application for an Appeal of the Decision of City Staff or Board of Adjustment and Appeals. Check all boxes under the "Applicant Submitted" column indicating completion of the corresponding requirement. If the listed requirement is not applicable, please note reason(s) in the left hand margin. Applicant City Submitted Received I, Completed Appeal Application (three parts)arid.paid fee. ,_A. Application: Application for approval of the Appeal. B. Paid fie. 2- Cover letter. Describe the reasons for the request for an appeal, and what kind of appeal is requested: A) City Sta '(appeal to BOAA); or B) Board of Adjustment and Appeals (appeal to City Council). 3. Other information as required by Planning Staff. tAPI ALAP3) Revised 12/74 EXHIBIT A LEGAL DESCRIPTION SPEEDWAY SUPERAMERICA LLC 1195 CANTERBURY ROAD That part of Lot 2, Block 1, Canterbury Park Third Addition, Scott County, Minnesota, lying westerly of the southerly extension of the east line of Lot 1, Block 1, Canterbury Park Third Addition; EXCEPT that part shown as Parcel 74 on Minnesota Department of Transportation Right of Way Plat No. 70-10 on file and of record in the Office of the Registrar of Titles in and for Scott County, Minnesota. M1:521555.01 EXHIBIT B CHRONOLOGY OF EVENTS SPEEDWAY SUPERAMERICA LLC 1195 CANTERBURY ROAD February 19 Speedway SuperAmerica submits application for a Conditional Use Permit, including a site plan, for a gas station and car wash to the City. March 18 Board of Adjustment and Appeals Hearing—application and site plan are approved on conditions recommended by staff. March 26 Appeal of Board's finding on condition regarding access to 12th Avenue is filed by Speedway SuperAmerica. Discussion begins with City Engineer on alternate appropriate access at the site. April 6 City Council amends sign regulations affecting freestanding signs May 4 City Council grants appeal, approving revised access supported by the City Engineer. May 5 Speedway SuperAmerica applies for building permit. May 14 Speedway SuperAmerica purchases property. June 8 Building permit is issued by City, construction start schedule for June 21. Week of Application for sign permit for freestanding sign on approved site plan is June 14 denied by staff. Start of construction is postponed. June 25 Speedway SuperAmerica meets with City staff on circumstances for denial of application for freestanding sign. June 30 City staff concludes the SuperAmerica freestanding sign is not permitted unless the existing "Oasis" strip center freestanding sign is removed. July 1 Speedway SuperAmerica files an appeal of City staff's decision. July 8 Appeal is heard by Board of Adjustment and Appeals. The "Oasis" strip center sign is determined to be a "business complex sign". The Speedway SuperAmerica sign is determined to be a freestanding sign. The Board determines two signs are allowed because there are two street frontages. July 14 Lawrence Sign applies for a sign permit for the freestanding sign at the location on the approved site plan. City staff denies application. July 15 At a meeting with staff, Speedway SuperAmerica raises issues regarding the determination of frontage, sight triangle, intention of the Board, and the practical difficulty of alternate locations. July 20 Letter from R. Michael Leek confirming denial of freestanding trademark sign at the location on the approved site plan. July 22 Speedway SuperAmerica appears at the Board of Adjustment and Appeals. The Board confirms its intent the SuperAmerica freestanding sign be located on a frontage other than that of the " Oasis" strip center business complex sign, stating that since the "Oasis"business complex sign is on the County Road 83 frontage, the SuperAmerica freestanding sign must be on the 12th Avenue frontage. M1.521543.01 EXHIBIT C ORDINANCE NO.. 545, FOURTH SERIES AN ORDL ANCE OF itt.J; CITY OF SHAKOPEE,MINNESOTA, AMENDING CHAPTER 11,ZONING, SECTION 11.70 (SIGNS) THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 11, Zoning, Section 11.70 (SIGNS) is hereby amended by adding the language which is underlined and deleting the language which is sal gh: 11.70. SIGNS Subd. 10 Highway Business, Office Business, and Major Recreation Zone Regulations. - ' ' =- •- - B. Free standing and business complex signs. Free standing and business complex skins shall not exceed one square foot per linear foot of street frontage. Free standing and business complex signs shall not exceed 125 square feet maximum (per side for double sided signs). No free standing or business complex skin shall exceed 20 feet in height from grade. All free standing and business complex signs greater than three feet in height shall be setback 25 feet from the back of any street curb or 10 feet from property line which ever is greater. One business complex sign is allowed per street frontage. Cne free standing sign is allowed per lot for single businesses except that gas stations may be allowed an additional canopy sign not to exceed 100 square feet. All freestanding and business complex signs shall be located at least 75 feet from any residential zoned property. Section 2 - - Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in 1,_4_. session of the City Council of the City of Shakopee, Minnesota, held the 4 day of di.A.S , 1999. Mayor of the City of Shakopee ATTE T: _ .i ►, i . I. Ci Ilerk Published in the Shakopee Valley News on the I5/* day of , 1999. PREPARED BY: City of Shakopee 129 Holmes Street South Shakopee, MN 55379 ' liii! /// /////.1 ' i - .. - .J-/. 1 —I I 1 TRINNSFORMER /I I Exhibit C30,F11 ® 0 r TYP. C31,F4 ( TYP. 0 i ---7-- z0 Cm ' 45E110 1. : ILO EV • „..,)111111iiih, / Ei) r .,,,/ / TSI% t0 ;� I� , //////// 1 it A co 143 401 6'-8"treD , a ( ^° E-+ (E4)----f----. ZII fill 20'-1 j 14'-0" , ...' t ;z:, CS h j M C2 c ;- (C25) ® r------ �10'R � \ �' '� �i15 R (FS) 5'R 10, a C15 ---- ' t 1 15'-0" kC5,E6 . 0 sr‘`:\ 30,R "' UTILITY EASEMENT :�, Ea �VilVi' ` ' SIGN EASEMENT �_ o Ilar ',i N i 0 - aril 1 S88°49'38"WN .. ._,.......... 20' DRAINAGE AND UTILITY EASEMENT r r li 126'-0" 12th AVENUE t" MN 4 --* soi vat I i--- t�J 1,,,,7 (-) u z..........).dZ ‹ m U m 7) 4PAt N /� R ►�• _ poi 70 > DISC '. m DR, Sr /� � d� - D xi cc, li‘l i \ D___ . 41111111111k, C❑, RIZ 83 u�—nor ..,, \ Np '-k f� INDUST, �� < — Cl) IIII %114\11;111.111111111111111111\ PARK r t D C7 (,) I'1 jos CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Resolution No. 5205 Approving the Appeal of Oppidan Investment Company and Granting Variances for Signs MEETING DATE: August 3, 1999 ITEM NO.: Introduction: At its July 20, 1999, meeting the Council directed staff to prepare a resolution reversing the decision of the Board of Appeals and Adjustments and granting variances requested by Oppidan Investment Company for signs for the proposed Target. The attached resolution has been prepared for approval by the Council. Action Requested: The Council is asked to offer and pass Res. No. 5205, A Resolution of the City of Shakopee overturning the decision of the Board of Adjustment and Appeals and granting a 72.5 square foot variance to allow a sign area of 272.5 square feet on the south side of the proposed Target instead of the permitted 200 square feet, and a 117 square foot variance to permit a sign area of 217 square feet instead of the permitted 100 square feet on the north side(rear) of the proposed Target store. R. Michael Leek Community Development Director RESOLUTION NO. 5205 A Resolution of the City of Shakopee overturning the decision of the Board of Adjustment and Appeals and granting a 72.5 square foot variance to allow a sign area of 272.5 square feet on the south side of the proposed Target instead of the permitted 200 square feet, and a 117 square foot variance to permit a sign area of 217 square feet instead of the permitted 100 square feet on the north side (rear) of the proposed Target store. WHEREAS, the Oppidan Investment company tiled an application for variances under the provisions of Chapter II, Land Use Regulation (Zoning), of the City of Shakopee City Code, Section 11.70, Subd. I0.A. for a 72.5 square foot variance to allow a sign area of 272.5 square feet on the south side of the proposed Target instead of the permitted 200 square feet, and a 117 square foot variance to permit a sign area of 217 square feet instead of the permitted 100 square feet on the north side (rear) of the proposed Target store. ; and WHEREAS, the subject parcel of land is presently zoned Highway Business (B-1); and WHEREAS, the subject parcels of land for which the request is being made are identified by the following property identification numbers; 27-9070130, 27-9070.1-1, 27-9180080, 27-9180190; and WHEREAS, notice was provided and on July 8, 1999, the Board of Adjustments and Appeals conducted a public hearing regarding this application, at which it heard from the Community Development Director or his designee and invited members of the public to comment; and WHEREAS, the applicant timely appealed the determination of the Board of Adjustments and Appeals; and WHEREAS, the City Council reviewed the appeal of the applicant at it's meeting of July 20, 1999; and WHEREAS, the City Council's reached the following findings with respect to the requested variance and applicable ordinance criteria; Finding I.; The ordinance provisions, as•applied to the subject properly, would cause undue hardship in that the applicant would he unable to effectively sign and identify the property,for either passing motorists or persons,for whom the proposed retail store is a destination. The inability to effectively sign and identify the property makes it practically difficult for• the applicant to successfully operate on the subject site. Finding 2.; The plight of the landowner is clue to circumstances unique to the property. The location of the proposed store is distant from 17`"Avenue, and the elevation of the proposed store is substantially lower than the elevation of/7`"Avenue. In addition, the elevation of the proposed store is lower than that of adjacent STH 169, rendering it difficult to see signage from that roadway. Finding 3.; The problems relate .specifically to the characteristics of the site and adjacent STH 169 and 17`x'Avenue, and thus extend beyond economic considerations. Finding 4; The variances as requested would be in keeping with the spirit and intent of the zoning chapter, in that the applicant is not requesting to have any more signage than the City Code would permit, but instead seeks to redistribute the allowable signage area. In doing so, the applicant would,forego signage on the building side abutting a residential area. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the decision of the Board of Adjustments and Appeals is hereby overturned, and the applicant's request for a 72.5 square foot variance to allow a sign area of 272.5 square feet on the south side of the proposed Target instead of the permitted 200 square feet, and a 117 square foot variance to permit a sign area of 217 square feet instead of the permitted 100 square feet on the north side (rear) of the proposed Target store are hereby granted Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk 1 -, U. 3 CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor and City Council --''� Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: A Resolution of the City of Shakopee exempting the City from the Uniform Municipal Contracting Law MEETING DATE: August 3, 1999 ITEM NO.: Introduction: The 1999 Minnesota Legislature enacted legislation providing assistance to local units of government in addressing Year 2000 issues. One of the measures allows exemption form the Uniform Municipal Contracting Law. The City's Y2K coordinating committee has determined that a large number of PC's, as well as the software operating systems, and network server require replacement prior to September 9, 1999(one of the many sensitive dates commonly grouped in a discussion of the Year 2000 problem). In order to facilitate these replacements staff requests that the Council consider adoption of the attached resolution. Action Requested: The Council is asked to offer and pass Res. No. 5206, A Resolution of the City of Shakopee exempting the City from the Uniform Municipal Contracting Law, and direct staff to seek certification from the Department of Administration. /P)- R. Michael Leek Community Development Director RESOLUTION NO. 5206 A Resolution of the City of Shakopee exempting the City from the Uniform Municipal Contracting Law WHEREAS, the City of Shakopee recognizes the importance of Year 2000 remediation, planning, and preventative actions; and WHEREAS, the City of Shakopee has identified the following items as having, or likely to have, problems functioning or functioning properly now, in the Year 2000, or beyond due to what is commonly referred to as the Year 2000 problem; • City Hall and police department personal computers; • PC operating suites, • And City Hall server; and WHEREAS, the City of Shakopee has determined that the actual or potential failure of the items listed on the attached inventory are related to the public infrastructure or to the delivery of municipal services; and WHEREAS, the City of Shakopee has identified planning, remediation, and preventative actions for addressing the Year 2000 problems, as listed below; • Replacement of City Hall and police department personal computers, • Replacement of operating suites, • Upgrade of City Hall server; and WHEREAS, the costs of said actions would normally be subject to the Uniform Municipal Contracting Law, Minn.Stat. 471.345; and WHEREAS, the City of Shakopee has determined that there is an urgency to implementing these actions as identified in this resolution in order to prevent an impact on the infrastructure or delivery of municipal services; and WHEREAS, such urgency is heightened by the time required for installation and testing of the proposed remediation; and WHEREAS, any delay in the implementation of these actions would pose a threat to the public infrastructure and delivery of municipal services; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the planning, remediation, and preventative efforts identified in this resolution shall be exempt from the Uniform Municipal Contracting law, Minn.Stat.Sec. 471.345, pursuant to 1999 Minn. Laws Ch. 250, Art. 2, Section 6; and Be it further resolved that staff shall take all necessary and appropriate measures to implement the planning, remediation, and preventative actions for addressing the Year 2000 problems set forth above. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of 1999. Mayor of the City of Shakopee ATTEST: City Clerk /s. 0.Y CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Discussion of Transit Issues MEETING DATE: August 3, 1999 ITEM NO.: Introduction: Staff has been exploring and discussing options for the future of Shakopee's transit services, and has identified a number of options. A large number of the users of the City's dial a ride service are pre-school and school age children. For that reason, direction is sought from the Council regarding which option or options to pursue further so as to provide notice to users of the service of the possibility of changes, if that is the Council's ultimate desire, before the start of the school year. Subsequent to this evenings discussion, if it is warranted, staff would schedule a public hearing/meeting for August 17th, and notify potentially interested parties. Discussion: After the last significant changes were made in dial a ride policies, staff met with Shakopee Services to find out if they would be interested in providing dial a ride service for the systems pre-school and school age users. As the Council may recall, Shakopee Services was unable to or not sufficiently interested to provide such service. Subsequently, staff has had discussions with the Minnesota Valley Transit Authority (MVTA) and Southwest Metro Transit Commission (SMTC) about other options for providing transit services for Shakopee. What was learned in these meetings is set forth below: MVTA MVTA is a joint powers organization consisting of 6 cities. In order for the City of Shakopee to become a part of the organization, those 6 cities would have to approve an amendment to the joint powers agreement. MVTA only provides dial a ride service on a limited basis in the summer, and according to Executive Director Bev Miller, would not be interested in expanding that service. The majority of its service is commuter service. MVTA contracts with other transit providers, such as Metro Transit and Laidlaw for some of its service. SMTC Like MVTA, SMTC is a joint powers organization. For the City of Shakopee to become a part of it would require approval by the SMTC board and individual city councils. SMTC does provide dial a ride service as well as commuter service, but because dial a ride is a very expensive service, Executive Director Len Simich is considering reducing it during peak hours. Much of SMTC's service is contracted out to Laidlaw, which in fact, has an operation co-located at the Southwest transit hub. SMTC does not allow young children to ride its service alone. Options: • Continue contracting directly with Laidlaw for dial a ride and redesigned express services —Because Southwest and Laidlaw negotiated a new contract, we would need to negotiate a new contract with Laidlaw directly. • Contract directly with SMTC for dial a ride and express services - If the City were to do this, as a practical matter Laidlaw would still be providing much, if not all, of the service under their contract with SMTC. If this option were chosen, the dial a ride service provided to the City would be operated under SMTC's policies, which would limit ridership by pre-school and school age children. • Join either MVTA or SMTC - Because it would not provide dial a ride service, which has historically been the core of Shakopee's service, MVTA does not seem to be a good fit. Also, because of its larger board size, and the larger size of some of its member cities, it seems that Shakopee would have less of a voice in MVTA than in SMTC. The choice seems to boil down to whether the City is committed to maintaining the kind of dial a ride service that Shakopee residents have been accustomed to over the years as the core of its transit services, or wants to expand or change the focus of its service to place more emphasis on transit as opposed to paratransit. During last weeks tour of the City, the driver, Sierra Landrum, when asked about providing service to pre-school and school aged children observed that she thinks that it is a valuable service, but that it gets very difficult to schedule rides for these users in the desired timeframe. She suggested that it would help a great deal if some of the larger pre-school and day care service providers purchased vans for use for their programs. This is obviously not an option the City can directly implement, but the Council may want to consider whether it is an option to encourage. Consultant George Bentley and SMTC Executive Director Len Simich could be available to discuss the issues at a subsequent meeting. Action Requested: Provide staff with direction about the option or options the Council wishes to pursue further, and with direction to schedule a public meeting/hearing at which to discuss these options. a GI i - R. Michael Leek Community Development Director if CITY OF SI3AKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Massage Center and Massage Therapist Licensing DATE: July 28, 1999 INTRODUCTION: City Council is asked to give direction to staff relating to two requests to amend the City's regulations regarding licensing a massage center and a masseuse and masseur. BACKGROUND: In the attached letter from Amy Snyder, the City Council is asked to review the licensing regulations relating to licensing therapists and centers that afford massage therapy. She addresses four areas: definitions, the application, the fees, and education. In the attached letter from Larry Lambert, the City Council is asked to consider exempting licensed salons from the massage center licensing regulations. 1. Definitions - Massage therapy continues to evolve into a professional service which requires specialized training. The current definition in the City Code using "masseur" and "masseuse" is clearly outdated. Staff recommends updating the City Code by replacing the definitions with "massage therapist" . 2 . Application - Changing the City's application for a massage center license and a massage therapist license is administrative. One of the goals of the City Clerk's office is to update license applications. This will be followed up on as time permits. 3 . License Fees - When comparing the City's cumulative license fees for a massage center, massage therapist, and background investigation on the owner of the center and on the therapists, the City's fees are greater than those of neighboring communities. After consulting with the Chief of Police, staff recommends that the fees be adjusted to the following: Massage Center and Massage Therapist Licensing July 28, 1999 Page -3- Massage Center annual license - $150 from $315 (includes one therapist) Background investigation for owner of the center $150 from $345 Massage therapist $110 from $110 Massage therapist background investigation $ 55 from $ 55 4 . Education - In her letter, Ms. Snyder is proposing that the City adopt a separate license for the "professional" massage therapist whose credentials meet or exceed higher standards including the amount of formal training. This proposal is taken from currently proposed legislation which would ultimately put the licensing of massage therapy at the state level. During discussions with Ms. Snyder regarding her letter, she was advised that staff would not be considering nor recommending having two different massage therapy licenses and charging a different fee for each. Ms. Snyder's main concern is the City's fees and if they are adjusted, her main concern would be addressed. 5. Licensed Salons - In his letter, Mr. Lambert is asking that he not be required to obtain a massage center license and pay a fee since he is regulated by the State and pays their fee for his salon license. (He is not objecting the the licensing of the massage therapist. ) Upon checking with the State of Minnesota, it has been learned that they do license beauty salons for $65 for three years. They do not inspect a massage room if the business also offers this service because massage is unregulated by the State. Prior to the issuance of a license for a massage center, a City Building Inspector does inspect the premises to insure that it is in compliance with the construction and maintenance requirements in the City Code for massage centers. Staff does not recommend exempting beauty salons from the massage center licensing requirements. Of 10 Cities surveyed, four cities do require a massage center license if a salon desires to offer massage therapy services, three cities do not license massage centers only massage therapists and three cities do not regulate massage therapy at all. License massage centers: Farmington, Savage, Burnsville, St. Paul. Do not license massage centers but do license massage therapists: Prior Lake, Belle Plaine, and Lakeville. Do not regulate massage therapy (centers or therapists) : Eden Prairie, New Prague, and Jordan. Massage Center and Massage Therapist Licensing July 28, 1999 Page -3- SUMMARY: Staff recommendations include: 1. Amend definitions as proposed 2 . Update applications as time permits 3 . Adjust license fees as proposed or otherwise 4 . Retain current educational requirements 5. Retain massage center licensing for salons RECOMMENDATION: Give direction to staff on which requests of Amy Snyder and Larry Lambert City Council would like to implement and direct that the appropriate ordinance and resolution be prepared for Council consideration. 5-114.„W h: \judy\licenses\masscntr.amy ':11 6124030330 ECONO CARS PAGE 01 ti July 14, 1999 City of Shakopee Attn: Mayor and City Council 129 South Hohnes Street Shakopee, Minnesota 55379 To whom it may concern: I would lice to attend your next scheduled council meeting(July 20th)to request a review of your current massage license requirements. I would like to suggest a restructuring of the license require- ments for the "professional"massage therapist. As a massage therapist who practices therapeutic massage,I found some of the definitions,to be outdated and offensive, the application intrusive and the fees exorbitant in comparison to the surrounding areas. Under the current guidelines, I would be required to be licensed as a"mas- seuse" a term found offensive to most therapists who have received an education from an accredit- ed training program. I would be required to pay license and investigation fees both as a massage practitioner and as a sole proprietor although they are one in the same and those who currently practice out of their homes are not subject to "massage center"license requirements. The applica- tion for licensing has placed massage into a similar category as "pawnbroker"and"tattoo parlor" which both connotate a negative image or one that is considered"high risk". Massage therapy when provided by a qualif ed provider provides therapeutic value. It is also recognized as a beneficial treatment modality and is routinely prescrled by healthcare profession- als. In addition to being a therapeutic modality of treatment, it is also used extensively in well- ness/prevention ellness/prevention healthcare. With an increase in consumers utilizing services and alternative treatment modalities aimed at prevention, their will be a demand for these services and thus and increase demand for qualified providers. It is for this reason that I am asking you to consider my proposal. I understand the importance of regulating massage until such a time when it becomes 1egulated by The State of Minnesota. I am proposing that the City of Shakopee adopt a license for the "professional" massage therapist This license would be available to all massage therapists whose credentials meet or exceed*higher standards giving them the distinction they deserve and have earned by distinguishing them. These suggested "higher" standards have been taken from the currently proposed State of Minnesota regulations as well as from the National Certification Board For Therapeutic Massage And Bodywork 07/15/1999 00:11 6124030330 ECONO CARS PAGE 02 The requirements I suggest in order to be eligible are as follows: *Proof of 500 hours of formal training at an accredited school of massage and/or bodywork. The school must be state licensed or able to show that it is exempt from licensing status. *Minimum 1 year experience in a clinical/professional setting working under the direction of a licensed healthcare professional(ie. physician, chiropractor) *Valid certification in standard first aid and CPR. *50 Hours of CELTS every 4 years(on avg. 12.5 CEUs annually) These requirements clearly denote "higher standards" and an ongoing commitment by the therapist of personal and professional development. I feel strongly that therapeutic massage, under the proposed license, will continue to respectfully earn its proper place, and rightfully so should be treated as such. I also am asking the city council to consider revising the application from its current format to one that is exclusive to this industry,,reconsider the definition of What constitutes a "massage center" and the fees required for such licenses. Thank you for taking this into consideration, I look forward to meeting with you. Respectfully, ant, Amy N. Snyder 16506 Pueblo Boulevard Jordan, Minnesota 55352 C MED JUL 1 5 1999 CITY OF SHAKOPEE . P.1 JUL 20 '99 11 29 SNYDER DRUG 73 FAX. 4 2 2/5-. '- '-'-?-- /8 ' jUd - - 11,d'i / ° / 4, z eo dl, . a / e o --elliAAr:C14i -'� Li___4,____znid -G....eLez-e-d4L e /../ _ _., , .„eArc) AILE.L.ediv / a(� /4//,__.-A__A 1 a— ___ ,0 th _ ' , 1 // _,A..„4_,.-../ . i a 1 44,4114- .) 4,1t4 _ risa„.ad_elyz_ii ea-) ______4. �O e aza___ ÷___ _Aa..__ 44— Age:ed.i...k. vie4 syt -4" Am / ' Iid- /_ i I< I _ / 4V� /#z `../ _ - . . _.t /�1 J /M /0 / / 6Le64,rzerrizzi-i ' ° 1 0 i --7 -.40 &149.__6* tel- ‘--1---/ne-ele-J SCR. ....: .1_,,,t__,, - ,�_'4t - _ . ' 4 .49,,2 / i . . J /La __-e lb /_�/ 4./.4,.., � ..L./ di i. / ___ At<114., ti �Q f i 40e / , ,a;—% et 4 a , / r D JUL 20 '99 11 30 SNYDER DRUG 73 P•2 • .409 .. 64..."-e- 4/L, tC2244,-. _ - In( ./ ..../4,...., _...," e.f. m...Auf__.. e-k-a e--..., � ..L....a. .. , ., . _,.... 6‘/Le 6.41... . .1e-e-L-7-2-e -/ ,difaery7. : • . . .. . ......._______:.:.L.'.. . . a., . • • . , q ,r . . i/O T , , . ./. . / a.- ---a • !-. ,!- if " 40 ame,A. ‘,. ...... g..oet.,Z... te.) 1).‹,..{...4. 614e://14. • :: iiiiiiire _ , . 401. ' " - r . • . ..• . . ______. _ _____ _________ ____ _____________ th4,, TA,r,,,,,, ,4T,04,p,. 6.0 „,,„A„,„ G__ �I � 4iorg b _ ________,________________ Y9 / MASSAGE CENTERS AND MASSEUR/MASSEUSE LICENSES SHAKOPEE FARMINGTON 1. Terminology: Masseur/Masseuse Massage Therapist 2. Definition: Means a male/female person who,for Means a person who practices compensation,practices massage. therapeutic massage. . Massage means the practice of rubbing, stroking, Means the method of treating the superficial kneading,tamping,or rolling of the body with the parts of the human body by rubbing,pressing, hands or any instrument,for the exclusive purpose stoking,kneeding,tapping,pounding,vibrat- or relaxation,physical fitness,or beautification, ing,or stimulating with the hands or any and for no other purpose. instrument for the exclusive purposes of relaxing,physical fitness or beautification and for no other purposes. 3. Fees: (Masseur/Masseuse) $110.00 Annual Fee $ 50.00 Annual Fee $ 55.00 Investigation Fee $200.00 Investigation Fee (Massage Center) $315.00 Annual Fee $ 50.00 Annual Fee(Includes 1 Therapist) $345.00 Investigation Fee $300.00 Investigation Fee 4. Educational Requirements: A diploma or certificate of graduation from a Must document at least 100 hours of certified school approved by the American Massage therapeutic massage training from an approved Therapist Assn. or other similar reputable school recognized by a national or State massage association; or a diploma or certificate professional therapeutic massage organization. of graduation from a school which is either accredited by a recognized educational accrediting association or agency,or is licensed by the state or local government agency having jurisdiction over the school;or current enrollment in such an approved,accredited, or licensed school and successful completion of at least 160 hours of course work that will lead to a degree within one year. Failure to obtain a degree within one year will result in revocation of the license. Each applicant shall also furnish proof at the time of application of a minimum of 100 hours of successfully completed course work in the follow- ing areas: (a)The theory and practice of massage, including,but not limited to, Swedish,Esalen, Shiatsu,and/or Foot Reflexology techniques;and (b)anatomy,including,but not limited to,skeletal and muscular structure and organ placement;and (c)hygiene. 5. Zoning: General commercial districts. B-2 and B-4 Zones Residential districts with home occupation permit. 6. Provide Massage Therapy in Licensed Beauty Salon: Would need Massage Center License and Would need a business license and a Masseur/Masseuse License. therapist license. i:jeanette/massage.far MASSAGE CENTERS AND MASSEUR/MASSEUSE LICENSES SHAKOPEE BELLE PLAINE 1. Terminology: Masseur/Masseuse Masseur/Masseuse 2. Definition: Means a male/female person who,for Means a male/female person who,for compensation,practices massage. compensation,practices massage. Massage means the practice of rubbing,stroking, Means a scientific health care or health kneading,tamping,or rolling of the body with the maintenance technique or procedure hands or any instrument,for the exclusive purpose carried out by a massage therapist involving or relaxation,physical fitness,or beautification, the massaging and kneading of human skin, and for no other purpose. muscles and tissues for the purpose of easing mental and physical tension,the breaking up of fatty tissues and muscle spasms,and the improvement of circulation through the body. 3. Fees: (Masseur/Masseuse) $110.00 Annual Fee $200.00 1st Year $ 55.00 Investigation Fee $100.00 Each succeeding year $100.00 Investigation Fee (Massage Center) $315.00 Annual Fee N/A . $345.00 Investigation Fee N/A 4. Educational Requirements: A diploma or certificate of graduation from a A diploma or certificate of graduation from a school approved by the American Massage school which is either accredited by a Therapist Assn. or other similar reputable recognized educational accrediting assn. or massage association;or a diploma or certificate agency,or is licensed by the state of local of graduation from a school which is either government agency having jurisdiction over accredited by a recognized educational the school,or a diploma or certificate of gradu- accrediting association or agency,or is ation from a school approved by the American licensed by the state or local government Massage Therapist Assn. or other similar agency having jurisdiction over the school;or reputable massage assn. current enrollment in such an approved,accredited, or licensed school and successful completion of at least 160 hours of course work that will lead to a degree within one year. Failure to obtain a degree within one year will result in revocation of the license. Each applicant shall also furnish proof at the time of application of a minimum of 100 hours of successfully completed course work in the follow- ° ing areas: (a)The theory and practice of massage, including,but not limited to, Swedish,Esalen, Shiatsu,and/or Foot Reflexology techniques;and (b)anatomy, including,but not limited to,skeletal and muscular structure and organ placement; and (c)hygiene. 5. Zoning: General commercial districts. Highway Commercial District or Residential districts with home occupation permit. Central Business District Residential districts with Special Home Occupation permit. 6. Provide Massage Therapy in Licensed Beauty Salon: Would need Massage Center License and Would need Massage Therapy License. Masseur/Masseuse License. • i:jeanette/massage.bel MASSAGE CENTERS AND MASSEUR/MASSEUSE LICENSES SHAKOPEE PRIOR LAKE 1. Terminology: Masseur/Masseuse Massage Therapist 2. Definition: Means a male/female person who,for An individual who practices massage. compensation,practices massage. Massage means the practice of rubbing, stroking, The method of treating the superficial kneading,tamping,or rolling of the body with the parts of the human body by rubbing, hands or any instrument,for the exclusive purpose pressing,stroking,kneading,tapping, or relaxation,physical fitness,or beautification, pounding,vibrating or stimulating with and for no other purpose. the hands or any instrument. 3. Fees: (Masseur/Masseuse) $110.00 Annual Fee $250.00 Annual Fee • $ 55.00 Investigation Fee $100.00 Invesitgation Fee (Massage Center) $315.00 Annual Fee N/A $345.00 Investigation Fee N/A 4. Educational Requirements: A diploma or certificate of graduation from a A diploma or certificate of graduation from a school approved by the American Massage school which: (a)is either accredited by a Therapist Assn. or other similar reputable recognized educational accrediting assn. or massage association;or a diploma or certificate agency,or is licensed by the State or local of graduation from a school which is either governmental agency having jurisdiction over accredited by a recognized educational the school;and(b)offers course work or accrediting association or agency,or is degree programs in physical therapy,anatomy, licensed by the state or local government physiology,physical culture,massage,hydro- agency having jurisdiction over the school; or therapy and hygiene;and(c)has for its current enrollment in such an approved,accredited, purpose,either wholly or in part,the teaching or licensed school and successful completion of at of the theory,method,work or profession of least 160 hours of course work that will lead to a massage;and(d)as a prerequisite of gradua- • degree within one year. Failure to obtain a degree tion,requires a resident course of study of not within one year will result in revocation of the less than seventy hours of instruction in the license. above subject in teaching. (In the event that Each applicant shall also furnish proof at the time such applicant is not a graduate of such school, of application of a minimum of 100 hours of or such course work is not a prerequisite of successfully completed course work in the follow- graduation,the applicant may present a ing areas: (a)The theory and practice of massage, transcript certified by the school showing the including,but not limited to, Swedish,Esalen, completion,with passing grades,of seventy Shiatsu,and/or Foot Reflexology techniques;and hours of instruction in the above subjects.) (b)anatomy, including,but not limited to,skeletal and muscular structure and organ placement;and (c)hygiene. 5. Zoning: General commercial districts. All zoning districts. Residential districts with home occupation permit. 6. Provide Massage Therapy in Licensed Beauty Salon: Would need Massage Center License and Would need a Massage Therapist license. Masseur/Masseuse License. i:jeanette/massagepri MASSAGE CENTERS AND MASSEUR/MASSEUSE LICENSES SHAKOPEE ST.PAUL 1. Terminology: Masseur/Masseuse Therapeutic Massage Practitioner 2. Definition: Means a male/female person who,for Means a person who practices massage as compensation,practices massage. defined herein and conducts massage services from a licensed therapeutic massage center or licensed home location pursuant to Chapter 412 of the Legislative Code. Massage means the practice of rubbing, stroking, Means any method of applying pressure on, kneading,tamping,or rolling of the body with the or friction against,or the rubbing, stroking, hands or any instrument,for the exclusive purpose kneading,tapping or rolling of the external or relaxation,physical fitness,or beautification, parts of the human body with the hands or with and for no other purpose. the aid of a mechanical or electrical apparatus, appliance or device with or without such supplemental aids as rubbing alcohol,liniment, antiseptic oil,powder,cream,lotion,ointment, or other similar preparation. 3. Fees: (Masseur/Masseuse) $110.00 Annual Fee $ 66.00 Annual Fee $ 55.00 Investigation Fee (Massage Center) $315.00 Annual Fee $164.00 Annual Fee . $345.00 Investigation Fee 4. Educational Requirements: A diploma or certificate of graduation from a Verification that the applicant has passed the school approved by the American Massage National Certification Examination in Thera- Therapist Assn. or other similar reputable peutic Massage and Bodywork within two massage association;or a diploma or certificate years prior to the date of the application; or of graduation from a school which is either successful completion of an examination accredited by a recognized educational sponsored by the City of St. Paul as to the accrediting association or agency,or is qualifications and competence of said appli- licensed by the state or local government cant for the practice of massage. Said exami- agency having jurisdiction over the school; or nation shall be given by the Environmental current enrollment in such an approved,accredited, Health Director or by such persons as he or or licensed school and successful completion of at she may designate and shall consist of a least 160 hours of course work that will lead to a written and practical examination, so as to degree within one year. Failure to obtain a degree determine whether the applicant has sufficient within one year will result in revocation of the knowledge, skill,training and experience to license. safety and competently administer massages Each applicant shall also furnish proof at the time to the general public. Such examination shall of application of a minimum of 100 hours of test the applicant's: (1)knowledge of massage successfully completed course work in the follow- and public health statutes,ordinances,rules • ing areas: (a)The theory and practice of massage, and regulations,(2)knowledge of anatomy; including,but not limited to, Swedish,Esalen, (3)knowledge of the theory of massage,and Shiatsu,and/or Foot Reflexology techniques;and (4)knowledge and ability in practical massage. (b)anatomy, including,but not limited to,skeletal The practical examination shall be graded on a and muscular structure and organ placement;and pass/fail basis. (c)hygiene. 5. Zoning: General commercial districts. OS 1 (Office Service)Zone Residential districts with home occupation permit. Residential districts with home occupation permit. 6. Provide Massage Therapy in Licensed Beauty Salon: Would need Massage Center License and Would need a Massage Center License and Masseur/Masseuse License. Therapeutic Massage Practitioner License. i:jeanette/massage.stp in MASSAGE CENTERS AND MASSEUR/MASSEUSE LICENSES SHAKOPEE BURNSVILLE 1. Terminology: Masseur/Masseuse Massage Therapist 2. Definition: Means a male/female person who,for A person who practices or administers compensation,practices massage. therapeutic massage. Massage means the practice of rubbing, stroking, The rubbing,stroking,kneading,tapping, kneading,tamping,or rolling of the body with the or rolling of the body of another with the hands or any instrument,for the exclusive purpose hands or objects for the exclusive purpose or relaxation,physical fitness,or beautification, of physical fitness,relaxation, or beautifica- and for no other purpose. tion,and for no other purpose. 3. Fees: (Masseur/Masseuse) $110.00 Annual Fee N/A $ 55.00 Investigation Fee N/A (Massage Center) $315.00 Annual Fee $ 75.00 Annual Fee $345.00 Investigation Fee $100.00 Investigation Fee 4. Educational Requirements: A diploma or certificate of graduation from a At least one hundred hours of certified school approved by the American Massage therapeutic massage training from an Therapist Assn. or other similar reputable approved school recognized by a national massage association;or a diploma or certificate or State professional therapeutic massage of graduation from a school which is either organization. accredited by a recognized educational accrediting association or agency,or is licensed by the state or local government agency having jurisdiction over the school. Current enrollment in such an approved,accredited, or licensed school and successful completion of at least 160 hours of course work that will lead to a degree within one year. Failure to obtain a degree within one year will result in revocation of the license. Each applicant shall also furnish proof at the time of application of a minimum of 100 hours of successfully completed course work in the follow- ing areas: (a)The theory and practice of massage, including,but not limited to, Swedish,Esalen, Shiatsu,and/or Foot Reflexology techniques;and (b)anatomy, including,but not limited to,skeletal . and muscular structure and organ placement;and (c)hygiene. 5. Zoning: General commercial districts. Business Zone with a CUP Residential districts with home occupation permit. Residential Zone with a CUP 6. Provide Massage Therapy in Licensed Beauty Salon: Would need Massage Center License and Would need a license but does not need Masseur/Masseuse License. a CUP i:jeanette/massage.bur MASSAGE CENTERS AND MASSEUR/MASSEUSE LICENSES SHAKOPEE SAVAGE 1. Terminology: Masseur/Masseuse Massage Therapist 2. Definition: Means a male/female person who,for Means a person who, for compensation, compensation,practices massage. practices massage. Massage means the practice of rubbing, stroking, Means rubbing, stroking,kneading, kneading,tamping,or rolling of the body with the tapping or rolling of the body with hands or any instrument,for the exclusive purpose the hands or any instrument. or relaxation,physical fitness,or beautification, and for no other purpose. 3. Fees: (Masseur/Masseuse) $110.00 Annual Fee $100.00 1st Year $ 55.00 Investigation Fee $ 50.00 Each succeeding year $100.00 Investigation Fee (Massage Center) $315.00 Annual Fee $300.00 1st Year $345.00 Investigation Fee $100.00 Each succeeding year 4. Educational Requirements: A diploma or certificate of graduation from a A diploma or certificate of graduation from a school approved by the American Massage school approved by the American Massage Therapist Assn. or other similar reputable Therapist Assn. or other similar reputable massage association; or a diploma or certificate massage association;or a diploma or certifi- of graduation from a school which is either cate of graduation from a school which is accredited by a recognized educational either accredited by a recognized educational accrediting association or agency,or is accrediting association or agency,or is licensed by the state or local government licensed by the State or local governmental agency having jurisdiction over the school;or agency having jurisdiction over the school. current enrollment in such an approved,accredited, Each applicant shall also furnish proof at the or licensed school and successful completion of at time of application of a minimum of 100 hours least 160 hours of course work that will lead to a of successfully completed course work in the . degree within one year. Failure to obtain a degree following areas: (a)The theory and practice within one year will result in revocation of the of massage,including,but not limited to, license. Swedish,Esalen, Shiatsu,and/or Foot Each applicant shall also furnish proof at the time Reflexology techniques; and(b)anatomy, of application of a minimum of 100 hours of including,but not limited to, skeletal and successfully completed course work in the follow- muscular structure and organ placement,and ing areas: (a)The theory and practice of massage, (c)hygiene. including,but not limited to, Swedish,Esalen, Shiatsu,and/or Foot Reflexology techniques; and (b)anatomy,including,but not limited to,skeletal and muscular structure and organ placement;and (c)hygiene. 5. Zoning: General commercial districts. Commercial districts. Residential districts with home occupation permit. Residential districts with home occupation permit. 6. Provide Massage Therapy in Licensed Beauty Salon: Would need Massage Center License and Would need Massage Center License and • Masseur/Masseuse License. Massage Therapist License. i jeanette/massage.sav MASSAGE CENTERS AND MASSEUR/MASSEUSE LICENSES • SHAKOPEE LAKEVILLE 1. Terminology: Masseur/Masseuse Maseur/Masseuse 2. Definition: Means a male/female person who,for A male/female person who practices compensation,practices massage. or administers a massage. Massage means the practice of rubbing, stroking, The rubbing, stroking,kneading, kneading,tamping,or rolling of the body with the tapping or rolling of the body of another hands or any instrument, for the exclusive purpose with the hands or objects for the exclusive or relaxation,physical fitness,or beautification, purpose of physical fitness,relaxation, and for no other purpose. beautification and for no other purpose. 3. Fees: (Masseur/Masseuse) $110.00 Annual Fee $ 25.00 Annual Fee $ 55.00 Investigation Fee $100.00 Investigation Fee (Massage Center) $315.00 Annual Fee N/A $345.00 Investigation Fee N/A 4. Educational Requirements: A diploma or certificate of graduation from a A diploma or certificate demonstrating that school approved by the American Massage they have completed at least 100 hours of Therapist Assn. or other similar reputable training from either a school approved by the massage association; or a diploma or certificate American Massage Therapy Assn. or of graduation from a school which is either similarly reputable massage assn.,or from a accredited by a recognized educational school which is either accredited by a accrediting association or agency,or is recognized education accrediting assn. or licensed by the state or local government agency having jurisdiction over the school, agency having jurisdiction over the school;or or a certificate from the National Certification current enrollment in such an approved,accredited, for Therapeutic Massage and Bodywork by or licensed school and successful completion of at the National Certification Board of Thera- least 160 hours of course work that will lead to a peutic Massage and Bodywork. degree within one year. Failure to obtain a degree within one year will result in revocation of the license. Each applicant shall also furnish proof at the time of application of a minimum of 100 hours of successfully completed course work in the follow- ing areas: (a)The theory and practice of massage, including,but not limited to, Swedish,Esalen, • Shiatsu,and/or Foot Reflexology techniques;and (b)anatomy,including,but not limited to,skeletal and muscular structure and organ placement;and (c)hygiene. 5. Zoning: • General commercial districts. ?? Residential districts with home occupation permit. Phone call not returned. 6. Provide Massage Therapy in Licensed Beauty Salon: Would need Massage Center License and Would need a Masseur/Masseuse License. Masseur/Masseuse License. i jeanette/massage.lak ijeanette/massage.sav CITY OF SHAKOPEE • Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Waste Management Update DATE: July 29, 1999 INTRODUCTION: At its meeting of August 3rd,the Council will hear a presentation by Ron Gersdorf, Marketing Manager for Waste Management Inc. BACKGROUND: About a year ago, in response to a request from the City Council, representatives of Waste Management,the City's designated solid waste and recycling collector, appeared before the Council. The purpose of that visit was to respond to concerns which had been expressed by members of the community who are customers of Waste Management. One of the specific reasons for that particular appearance was because of problems which were being experienced following the changeover in billing from Shakopee Public Utilities,to Waste Management. Mr. Gersdorf has requested an opportunity to appear before the Council to update the Council and residents on what Waste Management has been doing. Note that the current three year contract with Waste Management expires February 15, 2001. It is likely that there will need to be a discussion with the Council next summer to determine whether that contract will be renewed, competitive proposals sought while keeping the existing"organized"system,or whether Shakopee will choose to go to an "open" system, in which customers choose their own haulers. Each type of system has benefits and problems. ACTION REQUIRED: No action required. If there are issues for Waste Management from the Council,the August 3rd meeting will be a time in which to air them. Mark McNeill City Administrator MM:tw 15. E. 3 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Paul Snook,Economic Development Coordinator SUBJECT: Small Cities Development Program Administrative Contract MEETING DATE: August 3, 1999 Introduction: The Council is asked to approve the proposed administrative agreement(Exhibit A) between the City and Carver County Housing and Redevelopment Authority for the Authority to provide administrative services for Shakopee's Small Cities Development Program grant (SCDP), awarded by the Minnesota Department of Trade and Economic Development(DTED). Background: Staff presented a Request for Qualifications to Scott County and Carver County Housing and Redevelopment Authorities for SCDP administrative services. A written response was received by the Carver HRA (See Exhibit B). Scott HRA did not submit a written response to the RFQ since they determined they do not have the staff capacity and experience for taking on such work. The two HRA's are currently negotiating the following arrangements: • For the Carver HRA, through the Shakopee SCDP project, to train Scott HRA personnel on SCDP administration. • For the Scott HRA to provide office space to Carver HRA personnel on an as-needed basis to assist applicants/clients that are unable to travel to Carver HRA offices. Any costs associated with the above activities are strictly between the two HRA's, and will not involve the City and its SCDP grant funds. The SCDP grant funds will be used according to the Grant Agreement between the City and State (See Exhibit C) for rehab of properties and for Carver HRA's administrative services as outlined in the contract between the City and HRA. Discussion/Considerations: City Attorney Steve Bubul is reviewing the contract to determine that it provides adequate protection for the City and is appropriate for the purposes outlined. Confirmation will be provided at the August 3rd meeting. scdpmmo8.doc Budget Impact: The SCDP grant provides a total of$136,050 for administration services. Carver HRA estimates their administrative costs for this project to be $177,500; this estimate is a "high-end" or "worst case" scenario. The HRA's goal is to keep admin costs within the amount granted; the actual costs could be more or less than the amount granted depending upon the level of interest from property owners. According to the contract, the HRA cannot incur admin costs that exceed the maximum amount allowable under the Grant Agreement (between the State and City) unless there is prior approval by the City; item XIII in the contract states ".. the City agrees to reimburse the HRA dollar for dollar for its administrative and project related costs in carryng out the above activities. However, if SCDP project costs exceed the maximum amount allowable under the SCDP Grant Agreement($136,050 for admin portion), the HRA must first obtain City approval prior to incurring said costs". As to the City having to possibly provide an amount for admin over what the grant provides,and when that has to be budgeted for, it is HRA Director Julie Frick's opinion that this won't impact the '00 budget but may be a consideration for the '01 budget, again depending upon the level of participation among property owners. The level of participation and the demand for admin resources above the granted amount, if any, should be known as the SCDP project progresses during'00. Options: 1. Approve the proposed agreement between the City and Carver County HRA for the Authority to provide administrative services for Shakopee's Small Cities Development Program grant. 2. Do not approve the proposed agreement, and provide direction to staff to be brought back to the next Council meeting. Recommendation: Option 1. Approve the proposed agreement between the City and Carver County HRA for the Authority to provide administrative services for Shakopee's Small Cities Development Program grant. Action Required: Offer and pass a motion to approve the proposed agreement between the City and Carver County HRA for the Authority to provide administrative services for Shakopee's Small Cities Development Program grant. scdpmmo8.doc EXHIBIT A SMALL CITIES DEVELOPMENT PROGRAM ADMINISTRATIVE AGREEMENT Between THE CITY OF SHAKOPEE And THE CARVER COUNTY HOUSING&REDEVELOPMENT AUTHORITY THIS CONTRACT for Administrative Services is between the City of Shakopee, hereinafter referred to as the City or Grantee,the Carver County Housing& Redevelopment Authority,hereinafter referred to as the HRA,to administer a Small Cities Development Program grant, hereinafter referred to as SCDP grant: WITNESSETH,In consideration of the mutual covenants and agreements contained herein,the City and the HRA agree as follows: The term of this contract is for the period of July 12, 1999 through the end of the grant and project close-out. II. In consideration of financial reimbursement to be more specifically described below and in accordance with Department of Trade&Economic Development requirements,the HRA agrees to act as the administering agent of the City on the SCDP grant for which the City will receive funds from the State of Minnesota for the Shakopee Downtown Comprehensive Project, for an amount up to but not exceeding$177,500.00(One Hundred Seventy-Seven Thousand Five Hundred Dollars and Zero Cents). III. It is understood that the total amount of SCDP grant funds to be administered for the Shakopee Downtown Comprehensive Project, Grant Number CDAP 98-0117- 0-FY99, shall not exceed $877,800.00 (Eight Hundred Seventy-Seven Thousand Eight Hundred Dollars and Zero cents). As the administering agent,the BRA agrees to perform all the tasks enumerated below(and any other State and Federal Requirements) in a manner which meets or exceeds the terms and conditions imposed upon the City in the SCDP Grant Agreement and the Assurances, copies of which are in the approved grant application. A. Citizen Participation: Comply with all State and Federal participation requirements. B. Compliance with Federal Regulations: Ensure that the following Federal acts or regulation are complied with: 1. Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which provided that no person in the United States shall on the grounds of race, color, or national origin,be excluded from participation in,be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial aid. 2. Title VIII of the Civil Rights Act of 1968 (P.L. 90-284)known as the Fair Housing Act of 1968, which provides that it is the policy of the United States to provide,within Constitutional limitations, for fair housing,throughout the United States and prohibits any person from discrimination in the sale or rental of housing,the financing of housing, or the provision of brokerage services, including in any way making available or denying a dwelling to any person because of race, color,religion, sex, or national origin. 3. Executive Order 11063,as amended by Executive Order 12259, which prohibits discrimination because of race, color,religion (creed), sex,or national origin, in the sale, leasing, rental, or other disposition of residential property and related facilities(including land to be developed for residential use),or in the use of occupancy thereof, if such property and related facilities are among other things,provided in whole or in part with the aid of loans, advances, grants or contributions agreed to be made by the Federal Government. 4. Section 109 of the Housing and Community Development Act of 1974, as amended, which provide that no person in the United States shall, on the grounds of race,color,or national origin,be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds provided under the Act. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 or with respect to otherwise qualified handicapped individuals as provided is Section 504 of the Rehabilitation Act of 1973 shall also apply to any such program activity. 5. Title II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations (24-CFR Part 42 and 24-CFR 570.602 (a)). 6. Davis-Bacon Act, as amended, requiring payment of wages at prevailing rates, and the Contract Work Hours and Safety Standards Act. 7. The National Environmental Policy Act of 1969. 8. Section 3 of the Housing and Urban Development Act of 1968 which requires that to the greatest extent feasible, opportunities for training and employment be given to lower income persons residing within the unit of local government in which the project is located; and that contracts for work in connection with the project be awarded to eligible business owners which are located in or owned in substantial part by persons residing with the unit of local government. 9. Title IV of the Lead-Base Paint Poisoning Prevention Act, as amended (42 U.S.C. Section 4831). 10. All parts of Title I of the Housing and Community Development Act of 1974 as amended,which have not been cited previously as well as with other applicable State and Federal laws. 11. The regulations, policies,guidelines and requirements of OMB Circular A-102,revised, and OMB Circular A-87 as they relate to the application, acceptance,and use of Federal funds under this part 12. The Minnesota Government Practices Act, Chapter 13,including but not limited to Section 13.31. 13. The Grantee will not use SCDP funds to pay any person for influencing or attempting to influence an officer or employee of a federal agency, a member of Congress, an officer or employee of Congress, or any employee of a member of Congress in connection with the awarding of any federal contract,the making of a federal grant,the making of a federal loan,the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract,grant,loan or cooperative agreement. The Grantee will submit the Standard Form LLL"Disclosure Form to Report Lobbying"if non-federal funds are used to conduct aforementioned activities. 14. The regulations,reporting, and record keeping requirements as stated in the"Program Manual"as provided by the Grantor. C. Conflict of Interest: No member of the governing body of the locality or official, employee, or agent of the local government,the HRA or the City, who exercises policy, decision-making function or responsibilities in connection with the planning and implementation of the project shall directly or indirectly benefit from this program. This prohibition shall continue for one year after an individual's relationship with the City or HRA ends. Specific prohibitions are as follows: 1. Program participation: No member of the governing body of the locality of the City, no official, employee, or agent of the local unit of government,the HRA or the City, as defined above, shall accrue direct or indirect program benefits. 2. Contractual Relationships: No member of the governing body of the City, no official, employee, or agent of the City or the HRA, as defined above, shall obtain direct or indirect interest in any contract, subcontract,or agreement in any activity in this program that provides financial compensation for services. 3. Prohibition Extensions: This prohibition extends to contracts or direct benefits in which a spouse, minor child or business partner may have personal or financial interest. 4. Determination of Conflict of Interest: When questions arise or a situation is unclear an initial Opinion of Conflict of Interest shall be sought from the City Attorney. That Attorney's Opinion will outline areas that the situation is within or outside applicable Federal Regulations 24 CFR 570,Uniform Administration Requirements and State Statutes 412.311 or 471.87 through 471.89. Upon determination that a conflict exists, a disclosure and description of the nature of the conflict must be made public and together with the Attorney's Opinion shall be forwarded to DTED staff. At DTED's discretion,this may be forwarded to the Minnesota Attorney General for the State's Legal Opinion. D. Project Planning: Coordinate the preparation of maps,plan specifications, contracts,budgets and other agreements in a manner consistent with applicable State and Federal laws and regulations for all SCDP project activities. E. Implementation: The HRA will implement programs as described below and authorized under the SCDP grant,with the respective limitations of the grant monies provided and/or in accordance with HUD and State requirements. 1. The HRA will provide general administrative services and reporting requirements for the SCDP project. 2. In accordance with the federal labor standards laws and regulatory requirements,the HRA will designate a Labor Standards Officer (LSO). The LSO will be responsible for ensuring that the contractor and subcontractor(s)comply with the labor standards requirements and enforce the labor standards requirements. The LSO will also be responsible for all labor standards reporting requirements. The HRA will maintain all files and records related to labor standards until the project has been completed. At that time, the HRA will deliver all files and records to the City to retain. F. Financial Record Keeping and Control: the HRA will keep complete and accurate records of all claims and disbursements in accordance with the following procedures: 1. The HRA will prepare all payment request forms that will include the approved payments as presented by the HRA's Rehabilitation Specialist and submit to the City for approval and signature. 2. The City will reimburse the BRA for all of the costs incurred in the administration of the project up to but not exceeding$35,000.00 and the HRA will provide evidence of the cost incurred. IV. For the purposes of this contract,the HRA shall be deemed an independent contractor, and not an employee of the City. Any and all employees of the HRA or other persons while engaged in the performance of any work or services required by the HRA under this contract, shall not be considered employees of the City; any and all claims that may or might arise on behalf of said employees or other persons as consequence of any act or admission on the part of said employees or the HRA shall in no way be the obligation or responsibility of the City. V. It is further agreed that the HRA shall defend and save the City harmless from claims, demands,action, or causes of action arising out of any act or omission on the part of the HRA, its agents, servants or employees in performance of, or with relation to, any of the work or services provided to be performed or furnished by the HRA under the terms of this contract. VI. The HRA shall not assign any interest in this contract and shall not transfer any interest in the same,whether by assignment, subcontract or novation,without prior written consent of the City. VII. The BRA specifically agrees to comply with the requirement of 24-CFR 135.20 and to provide such copies of said regulations as may be necessary for the information of parties to contracts required to contain the Section III clause set forth in 24 CFR 135.20. VIII. Any alteration,variation, modification, or waiver of the provisions of this contract shall be valid only after it has been reduced in writing, duly signed by both parties, and attached to the original contract. IX. The waiver of any of the rights and/or remedies arising under the terms of this contract on any one occasion by either party hereto shall not constitute waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this contract. The rights and remedies provided or referred to under the terms of the agreement are cumulative and not mutually exclusive. X. This contract, as well as the approved grant, shall constitute the entire agreement between parties and shall supersede all prior oral or written negotiations as approved by the City. XI. The City shall maintain all files and records relating to the project. XII. In performing the provisions of this contract,the HRA agrees to comply with all Federal, State and Local laws, and all applicable rules, regulations, or standards established by any agency of such governmental units,which are now hereinafter promulgated. XIII. In consideration of the mutual covenants contained herein,the parties agree as follows: The City agrees to reimburse the HRA dollar for dollar for its administrative and project related costs in carrying out the above activities. However, if SCDP project costs exceed the maximum amount allowable under the SCDP Grant Agreement,the HRA must first obtain City approval prior to incurring said costs. Accurate records of costs shall be maintained by the HRA and submitted to the City for reimbursement. XIV. Should any of the above provisions be subsequently determined by a court of competent jurisdiction to be in violation of any Federal or State law or to be otherwise invalid, both parties agree that only those provisions so adjudged shall be invalid and that the remainder of this contract shall remain in full force and effect. XV. Antitrust: Contractor,HRA,hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVI. The City reserves the right to terminate this contract if the HRA inexcusably fails to perform any of the provisions hereof Such termination shall occur thirty(30) days after the receipt of the HRA written notice specifying the ground thereof, unless,prior to the date,the HRA has cured the alleged non-performance of the provisions of this contract. IN WITNESS THEROF,the parties hereto have caused this contract to be duly executed. City of Shakopee Attest: City of Shakopee Mayor City Clerk Carver County Housing & Redevelopment Authority EXHIBIT B AGENCY INFORMATION Carver County Housing and Redevelopment Authority 500 Pine Street, Suite 204 Chaska, MN 55318 612-448-7715 612-448-6506 Fax PRIMARY CONTACT PERSON: Julie Frick KEY PERSONNEL: See Attachment#1 STAFF CAPACITY: The Carver County HRA has sufficient staff with extensive experience to ensure the project will be completed. The only concern that may come up is the commercial rehab portion of the grant. It has been very difficult in the past to get this part of a grant off the ground without sufficient incentive. I have not had the opportunity to read the grant application so I cannot speak to this issue in detail at this time. SCDP EXPERIENCE: Since 1984, the Carver County HRA has administered several SCDP grants. I have enclosed our program experience for your review; you may contact any of the Cities that we have worked with. (See Attachment#2) We are currently administering a grant for the City of Carver flood control project and the City of Chaska housing rehab project. New Prague and Belle Plaine housing rehab programs are about finished. Costs: Our costs will include all of the administrative activities, fmancial management, detailed monthly reports to the city, semi-annual report for the city to approve and sign off on, qualifying homeowners for rehabilitation,title work and the filing of liens. Davis Bacon Wage Monitoring will need to be completed on the rental and commercial rehab portion of the grant, inspections, and the construction process. The only part the city will play is to disburse the funds to the Carver County HRA for administrative costs. We would need to work out the other details with the city for arranging the contractor payments. It is difficult to determine what the project will truly be until we have read the grant. The city can choose how involved they want to be with the whole process. • COMMERCIAL REHABILITATION: To get the commercial projects qualified, we anticipate about 20 hours per property at $40.00 an hour for processing an applicant. We are anticipating that the commercial rehab will take approximately 45 hours of the Rehabilitation Specialists' time at$60.00 per hour, this will include the Davis Bacon Wage Monitoring that will need to take place. HOUSING REHABILITATION: The housing rehab will cost from start to finish $1,500.00 per property. We will work with several homeowners before we get one to qualify. The Rehabilitation Specialist receives $1,200.00 per unit for the start to finish construction process. To process a homeowner for rehabilitation we charge a flat fee of$300.00. These fees are for the completed projects only. RENTAL REHABILITATION: The Rehabilitation Specialist anticipates that it will take approximately 15 hours per unit at a rate of$60.00 per hour for the rehabilitation process. The administrative portions of the process is the qualifying of applicants which will take approximately 15 hours per unit at a rate of$40.00 per hour. GENERAL ADMINISTRATION: General Administration will cover all of the bookkeeping time and the Directors' time to ensure compliance with the federal requirements. In summary: Commercial Rehab Administration: $12,000.00 Commercial Rehab Specialist: $40,500.00 $52,500.00 Owner Occupied Rehab Administration: $ 9,000.00 Owner Occupied Rehab Specialist: $36,000.00 $45,000.00 Rental Rehab Administration: $18,000.00 Rental Rehab Specialist: $27,000.00 $45,000.00 General Administration: $35,000.00 If Carver County HRA is chosen for the administration of the grant, I would like to sit down with the city and discuss the details of the grant. I want to stress that the federal requirements for a project like this are difficult at best to get through. The environmental review is a time consuming process and it will be difficult to get under construction yet this summer. I look forward to meeting with you to answer any questions you may have. Thank you for your time and consideration. Attachment#1 The below listed employees are the primary ones involved with the implementation of our rehabilitation programs. As you can see, we have many years-combined experiences to utilize for our programs. Julie Frick-Executive Director Frick has almost 20 years working in the housing field. For many of those years, she was the only Carver County HRA staff member to administer the rehabilitation programs that were offered. This included the applicant processing, contract awarding, oversight of the rehab work completed and the financial management of the program. Julie's experience has been beneficial in advising the new staff that has come on board at the HRA and is one of the reasons the HRA is well respected in the rehab field at both the state and federal levels. Mary Monteith-Assistant Director Monteith has been with the HRA since 1996. She came from a bank lending background, which has been crucial in the processing of our many loan programs. Her primary role at the HRA includes the over-all management of the individual grant programs;the coordination of the many different players involved to ensure program efficiency. As well as over-seeing the financial management of the program budget. Dave Schaffer-Rehabilitation Specialist Schaffer has contracted with the HRA for rehabilitation services since 1988.He has advised on numerous programs that the HRA has administered. He has knowledge in both single and multi-family rehab, as well as working extensively with Public Housing development and commercial rehabilitation. Activities include all aspects of rehabilitation from field inspections, cost estimating, work specifications and construction management. Schaffer also has a thorough understanding of Federal Labor Standards applicable to commercial and multi-family projects. He has extensive experience working with building codes, energy codes, HQS and Minnesota housing rehab standards. He is well respected in the rehab field by both the homeowners and the contractors,which is very important to ensure successful project completion. David Schluchter-Community Development Manager Schluchter has been with the HRA since 1998. Prior to that he worked at the MCDA where he administered various different first time homebuyer mortgage programs which included rehabilitation dollars. With his rehab knowledge we have utilized him on our rental rehabilitation program. He has administered $200,000 in the one year that he has been here. Schluchter is also out in the field seeking properties to acquire and rehabilitate for our Public housing program. Trying to cost-estimate the rehab costs prior to purchase is an important key in our overall success of our financial management for this program. Amanda Lundberg-Community Development Assistant Lundberg has been instrumental in the administration of two of our small cities programs that we are currently wrapping up. Her experiences with processing and maintaining client files, and assisting the applicants through the small cities process helps ensure project completion and program success. Carol Wallin-Financial Controller Wallin came to the HRA in 1996 with many years-accounting experiences. In her 3 years here, she is one of the reasons the HRA has done so well on the program audits. Her understanding of state and federal regulations enables the HRA to utilize a variety of different funding resources and accurately maintain budgets on them all. Summary All of the above employees would one way or another be involved with the implementation of your program. It takes a coordinated effort on all parts to run the program successfully and ensure project completion. Currently,we are finishing Small Cities Programs in the communities of New Prague and Belle Plaine. Both cities were given project extensions to enable more rehab dollars to be utilized. You may contact Colleen Winter at New Prague at(612) 758-4401 or Joanne Faust at Belle Plaine at(612) 873-5553 for questions on their individual programs. Carver County Housing & Redevelopment Authority Projects & Programs History City Improvements, Technical Assistance & Community Development City of Carver Comprehensive Improvement Program $1,350,000 Grant Deferred loans to 54 homeowners. $200,000 secured in repayment agreements. Acquisition, demolition and relocation of floodplain homes. Construction of municipal water source and storage system. Water& sewer assessment abatement. Home Improvement Program $371,000 Grant Rehabilitated 34 homes and secured repayment agreements until 1998. City of Hamburg Public Improvement Project $143,327 Grant New storm sewer system and extension of watermain. City of Watertown Flood Hazard Mitigation $75,000 Grant Funding from DNR to assist with acquisition of floodplain properties. City of Watertown Floodplain Redevelopment Project $576,700 Grant Acquisition, relocation& demolition of twelve structures. Acquired sites used for 20 unit elderly housing (private investment), parking lots and municipal parks. City of Hamburg Street, Curb, & Gutter Project $280,000 Loan Loan from FmHA to finance new streets, curb & gutter. City of New Germany Home Energy Check-Up Program $19,500 Grant Energy check-ups and weatherization materials. Program enabled city to get natural gas. Carver County Home Energy Check-Up Program $128,000 Grant Energy check-ups and weatherization materials to county residents. Cologne Watertower $457,000 Grant Construction of new city watertower. Funding through DTED. City of Norwood $300,000 Loan HRA secured FmHA loan to build new water tower. Cologne Wastewater Treatment Project $1.5 million project/$559,000 Grant Assisted city with securing DTED and PFA funding to expand wastewatcr treatment capacity. City of Cologne $70,000 Grant Industrial development funds used to extend city utilities to Highway 212. Partners for Environmental Progress Feasibility Study, Waconia $48,000 Grant Feasibility study will address wastewater management in Lake Waconia. Study will specifically address septic systems. Funding through Army Corps of Engineers. Flood Disaster Program 20,000 Grant 1993 funding from FEMA. City of Norwood Young America $445,000 Grant Proposed neighborhood improvement project to revitalize 20 owner occupied homes and street improvements. City of Chaska $600,000 Grant Downtown redevelopment project to improve owner-occupied single family housing, develop new homes, move and re-sell homes. Housing Development Lake Grace Apartments, Chaska $4,000,000 Bond Acquired troubled rental property of 72 units and constructed an additional 19 three bedroom units. Rents offered below market rates. • City of Cologne $1,000,000 Loan Purchased and developed 47 single-family housing lots with FmHA funding. Centennial Hill Apartments, Chanhassen $5.1 million project 65 unit senior housing building. Market rents Jonathan Acres $4.5 million project Acquired 87-unit rental property when owner opted out of HUD contract. Rents offered • at below market rates. Carver Housing Development Corporation Non-Profit The Carver Housing Development Corporation is a 501c3 entity with a Board consisting of the same members as the Carver County HRA. Edina Realty Foundation-Homeless Prevention The HRA was awarded money to be used to prevent homelessness in the Scott/Carver County areas. Project Financing Carver County Justice Center 8 million project Financing to assist Carver County with the construction of the new Justice Center. Carver County Government Center 2.5 million project Financing to assist in the remodeling of the County Government Center. Rental Assistance Section 8 Rental Assistance Ongoing Administer 250 certificates and vouchers for Carver County and suburban Hennepin County for the Metropolitan Council. MHFA Rental Assistance for Family Stabilization (RAFS) Ongoing 15 rental assistance vouchers available to county residents. MHFA Bridges Ongoing Received$65,000 grant to administer in Scott and Carver counties for persons with serious and persistent mental illness Transitional Housing Carver County HRA Transitional Housing Ongoing HRA acquired and rehabilitated properties. HRA works through different social service groups that provide case management to transitioning families. Funding through MHFA. Home Ownership Carver County First Time Home Buyer Program Ongoing As of 1996 the Carver County HRA has supplied over$15,000,000 in low interest loans to First Time Home Buyers. MHFA Full Cycle Home Ownership Program Ongoing Workshop and individual counseling on the home purchase process. Home Improvements MHFA Fix-Up & Community Fix-Up Programs Carver & Scott Counties Ongoing The HRA is an experienced community lender. Home improvement loans for qualified borrowers. MHFA Deferred & Revolving Rehabilitation Loans Carver & Scott Counties Ongoing funding Offer deferred and 5% revolving loans to qualified low/moderate income households. Carver County Home Improvement Program $292,000 Grant Rehabilitated and secured 25 repayment agreements on homes in Carver County. MHFA Home Energy Loans Ongoing Low interest rate loans for home energy improvements. Rental Rehabilitation & Projects MHFA HOME Rental Rehabilitation Carver & Scott Counties Ongoing Grants and loans to rental property owners to rehabilitate existing rental units. Minnesota 4d Tax Classification Program Ongoing Property tax reduction program for property owners that rent to persons at low/moderate incomes and reasonable rents. Housing Counse 1 ing HUD Approved Counseling Agency Ongoing Housing Counseling in the areas of pre-occupancy,pre-purchase, mortgage default and rental delinquency. MHFA Foreclosure Prevention Assistance Program Ongoing Ongoing case management, assessment, referral and deferred loans available to homeowners in jeopardy of foreclosure. STATE OF MINNESOTA EXHIBIT C DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT BUSINESS AND COMMUNITY DEVELOPMENT DIVISION Small Cities Development Program Grant Agreement CDAP-98-0117-O-FY99 This Agreement is made on March 29, 1999 between the State of Minnesota acting through the Department of Trade and Economic Development (hereinafter the Grantor) and the city of Shakopee, City Hall, 129 South Holmes Street, Shakopee, MN 55379 (hereinafter the Grantee). The State's authorized agent and contact person responsible for administration of this contract is Leona Humphrey (or successor) of the Business and Community Development Division, of the Department of Trade and Economic Development. The Grantor has been allocated funds by the United States Department of Housing and Urban Development under the Community Development Block Grant Program and is authorized to administer the funds pursuant to Minnesota Statutes 116J.401(2). The Grantee has made application to the Grantor for a portion of the allocation for the purpose of conducting the project entitled Shakopee Downtown Comprehensive in the manner described in Grantee's "APPLICATION,"which is incorporated into this agreement by reference. I msideration of mutual promises set forth below, the parties agree as follows: The Grantor shall grant to the Grantee the total sum of EIGHT HUNDRED SEVENTY-SEVEN THOUSAND EIGHT HUNDRED DOLLARS ($877,800), which shall be federal funds appropriated to the State of Minnesota under the Community Development Block Grant Program. The Grantee shall perform the activities that are proposed in the application and further are specified under special conditions during the period from March 29, 1999 through September 30, 2001, in accordance with all applicable provisions of Title 1 of the Housing and Community Development Act of 1974, as amended, its implementing regulations particularly federal statutes identified in Title 24 of the Code of Federal Regulations, Part 570, "Implementation Manual" provided by Grantor and all other applicable state and federal laws. Grantee agrees to complete the project in accordance with the approved budget and within the time frames specified in the application and agreement. Any material change in the scope of the project, the budget or the completion date must be approved in writing by the Grantor. Funds made available pursuant to this agreement shall be used only for expenses incurred in performing and accomplishing such purposes and activities during the grant period described above. Notwithstanding all other provisions of this agreement, it is understood that any reduction or termination of Housing and Urban Development funds provided to the Grantor may result in a like reduction to the Grantee. Where provisions of the Grantee's application are inconsistent with other provisions of this agreement, the other provisions of this agreement shall take precedence over the provisions of the application. 1 GENERAL CONDITIONS counting. For all expenditures of funds made pursuant to this agreement, Grantee shall keep financial ecords, including invoices, contracts, receipts, vouchers, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditure. Accounting methods shall be in accordance with the Common Rule, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, published in the Federal Register on March 11, 1988, Volume 53, Number 48. Reporting. Grantee shall submit reports to Grantor in accordance with the reporting requirements set forth in Minnesota Rule 4300.3200. Grantee shall use the forms found in the Implementation Manual provided by the Grantor. Payment/Disbursement Schedule. Grantor shall disburse funds to the Grantee pursuant to this agreement, based upon a payment request submitted by the Grantee and reviewed and approved by the Grantor. Payment requests shall be reviewed and processed on a weekly basis. The amount of grant funds requested by the Grantee must be equal to the amount of unpaid obligations minus any program income in the Grantee's possession at the time the payment request is submitted to the Grantor. Program Income. When program income derived from SCDP funds exceeds $25,000 per report year, the entire amount must be used only for DIED approved activities, be reduced from draws, or returned to the State of Minnesota. Provision for Contracts and Subcontracts. Grantee shall include in any contract or subcontract, in addition to the provisions to define a sound and complete agreement, such provisions as to assure contractor and subcontractor compliance with applicable state and federal laws. .,rirmative Action. A municipality that receives State money for any reason is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the disabled and submit the plan to the Commissioner of Human Rights. Antitrust. The Grantee hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. Termination and Cancellation. This Grant may be canceled by the Grantor at any time, upon thirty (30) days written notice to the Grantee. In the event of such cancellation, Grantee shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. If the Grantor finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, the Grantor may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. Audit and Inspection. The Grantee shall comply with the requirements of the Single Audit Act Amendments of 1996 (P.L. 104-156). Accounts and records related to the funds provided under this agreement shall be accessible to authorized representatives of the Grantor for purposes of examination and audit. In addition, Grantee will give the US. 'neral Accounting Office, the U.S. Department of Housing and Urban Development, State of Minnesota, _partment of Trade and Economic Development, the Legislative Auditor, and State Auditor's Office, through any authorized representatives, access to and the right to examine all records, books, papers, and documents 2 related to the grant. iendments. Any amendment to this agreement shall be in writing, and shall be executed by either the same parsons who executed the original agreement, their successors in office, or by those persons authorized by the Grantee through a formal resolution of its governing body. Liability. Grantee agrees to indemnify and save and hold Grantor, its agents and employees harmless from any and all claims or causes of action arising from the performance of the Grant by Grantee or Grantee's agents or employees. This clause shall not be construed to bar any legal remedies.Grantee may have for the Grantor's failure to fulfill its obligations pursuant to this Agreement. Other Provisions. The Grantee shall comply with the Minnesota Government Data Practices Act, Chapter 13 and the Conflict of Interest provisions of Minnesota Statutes Sections 471.87-471.88. Successors and Assignees. This agreement shall be binding upon any successors or assignees of the parties. 3 loan, or cooperative agreement. If the Grantee uses non-federal funds to conduct any of the aforementioned activities, the Grantee must complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying." Further the Grantee must include the language of this provision in all contracts and subcontracts and all contractors and subcontractors must comply accordingly. 8. Grantee must submit construction activity detail, cost estimates and source of funds with the Request for Wage Determination for each commercial rehabilitation project. 9. Owner-occupied housing rehabilitation administration has been awarded $40,300 to accomplish 30 units. If the number of rehabilitation units accomplished is less than the unit goal, there may be a corresponding decrease in the amount allowed for project administration. 10. Rental housing rehabilitation administration has been awarded $40,100 to accomplish 30 units. If the number of rehabilitation units accomplished is less than the unit goal, there may be a corresponding decrease in the amount allowed for project administration. 11. Commercial rehabilitation administration has been awarded $20,650 to accomplish 15 units. If the number of rehabilitation units accomplished is less than the unit goal, there may be a corresponding decrease in the amount allowed for project administration. 12. The Grantee must provide a drug-free workplace by notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the Grantee's workplace and specifying actions that will be taken against employees for violation of such prohibition. The Grantee must also establish a drug-free workplace awareness program to inform employees about the dangers of drug abuse, the availability of drug counseling and penalties for violations of the drug-free workplace policy. 13. The Grantee must adopt and enforce a policy to prohibit the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations (P.L. 101-144, Section 519). 14. The Grantee must adopt, make public and certify that it is following a "residential antidisplacement and relocation assistance plan" in accordance with Section 104(d) of the Housing and Community Development Act of 1974, as amended, including a displacement minimization policy. 15. Grantee must submit the Community FHEO Summary Sheet, the Grantee Summary Information Sheet (GSIS), HUD Form 2880 (Disclosure) and a Fair Housing Plan of Action prior to undertaking grant activities. 16. Prior to beginning rehabilitation activities, Grantee must submit policies and procedures and forms to the Grantor for approval for owner-occupied housing rehabilitation. 17. Prior to beginning rehabilitation activities, Grantee must submit policies and procedures and forms to the Grantor for approval for rental rehabilitation. 18. Prior to beginning rehabilitation activities, Grantee must submit policies and procedures and forms to the Grantor for approval for commercial rehabilitation. Prior to beginning rehabilitation activities, Grantee must submit inspection reports, work write-ups and cost estimates for the first owner occupied, rental and commercial projects. 5 20. The Grantee must submit a copy of the administrative contract between the Grantee and implementing agency for rehabilitation administration. Grantee must submit a plan for the use of program income earned from the rehabilitation activity. 6 Grant Number: CDAP-98-0117-0-FY99 Grantee Name: City of Shakopee The Grantor and Grantee acknowledge their assent to this agreement and agree to be bound by its terms through their signatures entered below. GSE: We have read and we agree to all of the above provisions of this agreement. STATE OF MINNESOTA by and through the Department of Trade an• Economic Development. By 1111 A --8te,i4_ 1 By 1idai,d / / Title — a-�t�, i Title f COMMISSIONER Date -/ i -__=_L1______" 1:' `J�- Date -7-• -- 5 LILIZ__________________-cth ., j , ENCUMBERED: Title i n2,;�� Department of Trade and Economic Development Date C i� 9, By L _4/ V/�. Date Encumbered [Individual signing certifies that funds have been encumbered as required by Minnesota Statute 16A] contract2p.con 7 /3'1 f , • CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Greg Sticha, Accountant III SUBJ: Five Year Equipment List DATE: July 27, 1999 Introduction Council is asked to discuss the Five Year Equipment List which is part of the 2000 budget. Background Enclosed you will find a copy of the Equipment Fund requested expenditures from the various department heads for the years covering 2000-2004. This is an annual event as part of the budget process. The equipment list is basically the budget for the Capital Equipment Internal Service Fund. A projected list of the anticipated purchase of mobile equipment costing $10, 000 or more is included as well as the narrative to justify the purchase. Portrayed is a five year projection of the activity of the equipment fund and the available fund balance if all assets requested are approved for purchase. Particular attention should be paid to the 2000 items, they will comprise the direction for staff to proceed and plan to acquire the related assets in 2000. Also included for your review are the vehicle evaluations prepared by the City's mechanic. Council may want to special attention to the items listed below: - Request for purchase of Sewer 1Ton truck even though mechanic noted that the vehicle is in fair to good condition. - Request for purchase of K-9 unit would be an addition. At this time there is currently not a K-9 program at the City's police department. - Request for purchase of a Backhoe. The history of rental expenditures for this piece of equipment does not warrant the purchase of a new Backhoe unless other factors over ride the cost issue. - Additional vehicles which increase the fleet. Council should note that the justifications/explanations refer to the replacement guidelines. These guidelines are based on the number of years or miles/hours over which depreciation is calculated for accounting purposes, and does not factor in the actual condition of the vehicle. Action Discuss and give staff direction. /4a, Greg Sticha Accountant III • EQUIPMENT FUND 2000 BUDGET ACTIVITY: This fund finances the Five-Year Equipment Plan. Financing to purchase equipment is provided by "lease" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing $10,000 or more. This fund serves to segregate funds for the acquisition of equipment to avoid budget problems caused by large purchases in a single year. The Equipment Fund was established by Resolution #4077 in 1994. Note: The City loaned $875,000 from this fund to the blocks 3 & 4 project in 1997. The bonds mature in 2000 through 2014, at an interest rate of 6.75%. CITY OF SHAKOPEE, MINNESOTA 2000 BUDGET INTERNAL SERVICE EQUIPMENT FUND BUDGET SUMMARY 1997 1998 1999 2000 Actual Actual Budget Proposed Revenue Miscellaneous Rentals $ 387,720 $ 407,760 $ 484,177 $ 510,000 Sale of Assets 812 9,362 8,000 8,000 Interest 124,169 126,350 95,340 51,870 Total Revenue 512,701 543,472 587,517 569,870 , Expenditures Capital Equipment 258,810 873,712 399,000 1,067,000 Total Expenditures 258,810 873,712 399,000 1,067,000 Excess (deficiency) of Revenues over Expenditures $ 253,891 $ (330,240) $ 188,517 $ (497,130) Cash Balance December 31 $ 1,604,986 $ 1,225,386 $ 1,413,903 $ 916,773 CITY OF SHAKOPEE EQUIPMENT LIST 2000 2001 2002 2003 2004 EQUIPMENT FUND Projected Cash Balance 1/1/00 $ 1,413,903 $ $ $ $ Rentals 510,000 550,290 593,763 640,670 691,283 Sale of Assets 8,000 10,000 10,000 10,000 10,000 Interest 51,870 50,420 34,280 29,060 46,860 Total Revenue 569,870 610,710 638,043 679,730 748,143 Expenditures per List 1,067,000 904,200 733,000 356,000 169,000 Excess(Deficiency) (497,130) (293,490) (94,957) 323,730 579,143 Cash Balance Available 12/31 $916,773 $623,283 $528,326 $852,056 $1,431,199 Cash Loan to Blocks 3 &4 875,000 875,000 875,000 875,000 875,000 Fund Balance 12/31 1,791,773 1,498,283 1,403,326 1,727,056 2,306,199 Accumulated depreciation 12/31 1,500,271 1,740,314 2,018,765 2,341,767 2,716,450 Interest is calculated @5.5% of previous years ending balance. Estimated Rental Rates for years beyond 1999 are based on a weighted average of actual rental rate increases from prior years. (7.90%) Estimated Accumulated Depreciation is based on a weighted average of actual increases in Accumulated Depreciation from prior years. (16.0%) The rental rates for 2000 are based on already calculated rental rates for that year. 2000 2001 2002 2003 2004 Police Marked Patrol Cars $ 90,000 $ 60,000 $ 30,000 $ 60,000 $ 90,000 Marked Patrol Cars/K-9 Unit 30,000 30,000 Automobiles(unmarked) 16,200 Fire Truck-Pumper 400,000 Assistant Chief/Utility Small Trk 25,000 2 Medium Rescues 425,000 Truck-Telesquirt 475,000 Utility/Personnel Vehicle 42,000 One Ton 4x4 With Grass Pak 50,000 Engineering Pickup Truck 4X4 18,000 18,000 19,000 19,000 Street Single Axle Dump Truck/equip 95,000 95,000 100,000 100,000 Brush Chipper 25,000 1 Ton Pick-up 4x4/plow 30,000 Tractor/Eqpt 4x4 50 h.p. 20,000 Snow Blower/Loader 60,000 Tanker 85,000 Park Small Mower/Equipment 25,000 Skid Steer Loader 35,000 Large Mower 10.5 Ft. cut 70,000 1-Ton Truck 25,000 Small Tractor 25,000 Large Mower 85,000 Small Tractor 30,000 Sewer Fund 1 Ton Truck Box/Hoist 4X4 35,000 Eductor 45,000 Storm Drainage Fund Tractor/Backhoe 85,000 Street Sweeper 110,000 Leaf Collection System 25,000 Recreation Fund Showmobile 85,000 Mini-Van 25,000 Building Inspector Truck 17,000 $ 1,067,000 $ 904,200 $ 733,000 $ 356,000 $ 169,000 Police • 2000: 3 Patrol Cars ($90,000) . Replace two patrol cars purchased in 1996, and add one additional car. Mechanics Comments: Both vehicles to be replaced meet the replacement guidelines. Each vehicle has good body condition, engine, and drive train. 1 Patrol Car/K-9 Unit ($30,000) . Add one K-9 patrol unit. 2001: 2 Patrol Cars (60,000) . Replace one patrol car purchased in 1997. Increase squad car fleet with one additional squad. Unmarked Car ($16,200) . Unmarked Administrative Vehicle. 2002: 1 Patrol Car ($30,000) . Replace one patrol car purchased in 1998. 2003: 2 Patrol Cars ($60,000) . Replace two patrol cars purchased in 1999. 2004: 3 Patrol Cars ($90,000) . Replace three patrol cars purchased in 2000. 1 Patrol Car/K-9 Unit ($30,000) . Replace K-9 patrol unit. Fire 2000: Truck-Pumper ($400,000) . This unit will replace the current 1974 Mack Fire Truck. This pumper also acts as our large capacity foam system for hazardous materials / flammable liquid fires. This has increased to $400, 000 from $380, 000 due to cost increases. Mechanics Comments: Transmission, brakes and clutch needs work. It is difficult to get parts for the water pumping system due to its age. Truck is out of date and needs to be replaced. Assistant Chief/Utility Small Truck ($25, 000) . This would be an addition to the Fire department fleet. Three S.F.D. Officers respond directly to fire scenes to evaluate the incidents, and initiate and manage the appropriate tactics for incoming fire apparatus. The fire officer needs to be able to respond quickly and safely through the ever increasing traffic in the City. Currently this officer is responding with his own personal vehicle. 2001: 2-Medium Rescues ($425,000) . These units would replace the 1986 Spartan (heavy rescue #9510) and the 1993 Chevrolet Step Van (light equipment #9511) . These units will be used to carry manpower and large amounts of equipment to fire rescue and medical scenes. With two stations and a third station imminent, we need to start to spread equipment, and also begin to ramp up to capability to provide service with selective station paging. 2002 : Truck - Telesquirt ($475,000) . This is the pumper which was in the plan for 1999. We are moving this out to 2002 and adding Telesquirt capability . This has increased the cost to $475, 000. It will replace the 1985 Hendrickson Pumper. 2003 : Utility/Personnel Vehicle ($42, 000) . This unit will replace • the current 1994 Chevrolet 3/4 ton Suburban which is used for officers ' response to incidents, personnel transportation (fires, training, meetings, etc. ) One Ton 4x4 Pick-up with Grass Pak ($50,000) This unit will replace the current 1990 Ford 4x4 pick-up with grass pak. This is used for fighting grass fires, towing the rescue boat, and hauling hoses and equipment. Engineering 2001: Truck ($18,000) . This would replace the 1991 inspectors vehicle (PW# 3302, 1991 Chev S10) . It is anticipated that due to the mileage and maintenance costs, this vehicle will need replacing by then. The department will continue to monitor this situation annually and adjust the equipment list accordingly. Replacement of this vehicle is for a 4- wheel drive extended cab pick-up truck. Currently, the City is using 2-wheel drive small pick-up trucks, and these vehicles have difficulties accessing and traveling on development job sites. Many times staff inspectors have to walk considerable distances to observe the construction work being done. Staff believes that this is not a cost effective use of time, particularly when the engineering inspectors are assigned several project sites. To meet the inspection needs of the department, a third 4- wheel drive vehicle is being requested for the Project Coordinator, who must access all jobs while coordinating the inspection programs for the City. This request is being made due to the amount of construction activity in the MUSA area south of T.H. 169. The Engineering Department does the inspecting and grading of utilities and streets before a gravel street is constructed. It is imperative that good vehicles be provided in order for the City to inspect the number of projects and developments that are occurring. In last year's bid, the extra cost for a 4-wheel drive vehicle was $1,374.00, and staff believes this cost is reasonable and holds its value for resale. 2002 : Truck ($18, 000) . See comments under 2001. This truck would also replace an existing truck that will be 10 years old (PW# 3300, 1992 GMC Sonoma) . It is anticipated that due to age, mileage, and maintenance costs, this vehicle will need to be replaced. The department will continue to monitor this situation annually and adjust the equipment list accordingly. Replacement of this vehicle is for a 4-wheel drive extended cab pick-up truck. 2003: Truck ($19, 000) . See comments under 2001 replacement truck. This truck would be a new truck for an additional Project Inspector. 2004: Truck ($19, 000) . See comments under 2001 replacement truck. This truck would also replace an existing truck that will be 10 years old (PW# 304, 1994 Chev S10) . • Street 2000: Single Axle Dump Truck/Equipment ($95,000) . This will be an addition to our fleet. Due to increase in road miles, the Public Works Department is requesting to add another plow truck to our fleet in order to maintain a reasonable level of service (8 to 10 hours per snowfall event) . The Cab & Chassis was ordered in 1999 due to delays in receiving the equipment. Brush Chipper ($25,000) . The Public Works Department currently has a 1978 Lindig brush chipper. With advanced technology and a greater concern for safety, we are requesting to replace this with a self-feeding model. Mechanics Comments: Records are not complete, total costs on repairs not available. Unit is in fair to poor condition. 1 Ton Pick-up Truck 4X4/Plow ($30,000) This is an additional pick-up truck to be used by the street leadperson for every day operations. This truck will also be used for snow removal. Tractor/Equipment 4X4 50 H.P. ($20,000) The Public Works Department would like to replace the Ford 1710, #131 which is too small to run the attachments we currently have for our alley maintenance, mowing, seeding, top dressing, fertilizing, etc. We would like to replace this tractor with a larger model in the 50 horsepower range. Mechanics Comments: Tractor is in good shape but is too small for intended purpose. 2001: Single Axle Dump Truck/Equipment ($95, 000) . This will replace existing Truck #101 (1991 IHC 2554 Dump Truck) if we find the condition of this truck warrants replacement prior to the guideline replacement period. Snow Blower/Loader ($60,000) . This will replace the existing 1987 Root snow blower which will be beyond the guidelines for replacement. This blower is used to load snow from downtown as well as other areas. 2002: Single Axle Dump Truck/Equipment ($100, 000) . This will replace existing Truck #108 (1992 Ford LN 8000 Dump Truck) if we find the condition of this truck warrants replacement prior to the guideline replacement period. Tanker ($85,000) This will replace vehicle #115 (1986 GMC TB 700 Tanker) . The tanker is used by the Street, Park, Sanitary and Storm Sewer divisions. 2003 : Single Axle Dump Truck/Equipment ($100,000) . This will replace Truck #103 (1993 IHC 2552 Dump Truck) which meets the Guideline Replacement Standard. Park Maintenance 2000: Small Mower/Equipment ($25,000) . This would replace the existing 1990 Toro 220D mower, which will be 10 years old at this time. Attachments besides mower, include snow blower and cab for snow removal. Mechanics Comments: Engine is in fair to poor condition and will need work. Drive train and body are in fair to good condition. Vehicle does meet replacement guidelines. Skid Steer Loader ($35,000) . This will replace the existing 1990 Melroe Bobcat 743, which will be 10 years old at this time. Mechanics Comments: This vehicle does meet replacement guidelines but body engine and drive train are in good condition. Large Mower/Equipment ($70,000) . The Park division would like to trade-in the 1993 GM455D Toro with a 10.5 foot cutting width for a Toro 580D which has a 16 foot cutting width, in order to provide a reasonable service level in mowing the growing park system. Mechanics Comments: This vehicle does not meet the replacement guidelines. Engine and drive train are questionable, have had to do a lot of repairs. 2001: 1 Ton Pick-up ($25,000) . Due to the increase in seasonal employees, the Park division is requesting an additional pick-up. 2002 : Small Tractor ($25, 000) . Due to the increase in athletic fields, the Park division is requesting an additional tractor. 2003 : Large Mower ($85, 000) . Due to continued growth, the Parks division may need an additional mower at this time. 2004: Small Tractor ($30,000) . Replace tractor #134 (1994 JD Tractor 1070) , this tractor will meet the replacement guidelines at this time. Sewer Fund 2000: 1-Ton Truck Box/Hoist 4x4 14,000 Lbs. ($35,000) . This will replace Truck #125 (1990 Chev 3500 Dump Truck) , which will meet the Guideline Replacement Standard. Mechanics Comments: This vehicle does meet the replacement guidelines. Body, engine, and drive train are in good to fair condition and vehicle has only 50, 000 miles. 2001: Enductor ($45, 000) . This will replace the 1984 IME Enductor cleaner. Storm Drainage Fund 2000: Tractor Backhoe/Loader ($85,000) . Due to numerous ponds and ditches constructed the past few years, additional maintenance items such as pond cleaning and ditch cleaning/regrading are needed. Other uses are storm sewer repair, sanitary sewer adjustment, etc. The majority of use would be in maintaining the storm water system, therefore, the equipment should be funded by the Storm Drainage Fund. 2001: Street Sweeper ($110,000) . Due to growth and extensive use of our existing sweeper it is time to acquire an additional sweeper and/or lower the expected life of our existing sweeper PW# 151, 1995 Street Sweeper. Leaf Collection System ($25,000) . This is a trailer unit used to vacuum the large amount of leaf debris in fall sweeping operations. Our department believes this equipment will reduce the amount of hours and maintenance needed on the 1995 Elgin street sweeper. Park and Recreation 2000: Showmobile ($85,000) . The City is programming a series of summer band concerts, but we have no ideal place to conduct the concerts. This equipment can be moved to all parks and serve more residents. This will be a self contained mobile unit with hydraulic equipment. 2001: Mini-Van ($25,000) . Recreation supervisors are required to haul recreation supplies to the schools and various park sites. Therefore, the employees use their personal vehicles to perform these duties. The employees are paid for the mileage they accumulate, however the wear and tear of hauling the equipment is not covered by the gas allowance they are paid. In addition the employee vehicles are sometimes not practical for hauling larger recreation supplies. Building 2000: Inspectors Truck (17,000) . This would be a new vehicle to insure availability of a vehicle for the new Building Inspector position. • VEHICLE EVALUATION FORM Public Works Department-Equipment Maintenance Section Unit# ?6,2 Serial# 2 P UJ(7//818, Department Pas is Year i CI CH, Make po cQ Model 'tfO LQ J OiC tO rrif Vehicle Description \Aa A& eg Special Eqpt/Attachment-4) Primary Use A-rfrOL Current Mp)11ga7e Hour /31z.° Last Year Miles Hour r7lgy 6-1.45-Oo.b Avg. Annual Miles Hour /3 a o, t- s Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT YEAR Annual Operating Costs /1 Vs-oo Cumulative Operating Costs yo0 ?so : 3,S.y&s. Annual CPM or CPH Life-To-Date CPM or CPH Average CPM or CPH for vehicle class •Ott? % Downtime-Annually f` % Downtime -Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: 01 6,4_ GOo P e d;t-;oN E Ng;A)E - 600,? ,DgiUE VAW•- G Ood Prepared by6 i „7-6--aN36/0 Reviewed by 7 VEHICLE EVALUATION FORM Public Works Department- Equipment Maintenance Section Unit# 74 a Serial#s2,f,L197/4047-x ill W. Department gi rC�— Year ti? Make TOAD Model rRotsurU ‘C.rati Vehicle Description Sc uAcb fir Special Egpt/Attachment Primary Use gq--/e/... Current Mileage Hour 7/i? ,5 7Voo, o S Last Year Miles Hour ?( ?8 /It OD: s Avg. Annual Miles Hour /660o. -t Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT YEAR Annual Operating Costs 9'Z 23 j Cumulative Operating Costs SJ,ia:S 3•S yes. Annual CPM or CPH Life-To-Date CPM or CPH Average CPM or CPH for vehicle class •057 % Downtime-Annually cc% % Downtime-Cumulative %Downtime by Class r� 4 Body, mechanics and/or chassis condition comments: 7/l? &'d_ 6D o cO C ONChj 1L/exi Ackip 6000 Qidc 7tAixr -300(P •. Prepared by ivj ", �; ) Reviewed by 7 VEHICLE EVALUATION FORM Public Works Department- Equipment Maintenance Section Unit T ?5.:2 / Serial# CF (8 /3-8g Department /W6,- Year t L �T Make , ,4 Model Vehicle Description / ige mec < No. 1 q Special Eqpt/Attachments PUIt/ C/f Primary Use F�4RL Se l/9/e SS/O� Current h1iiea5e3 ) / l S-, O Hour /.3 Y/ l s Last Year Miles •• • Hour s Avg. Annual Miles Hour t2 '7 © s Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT / , OE Evo R67-c c,d?S o-V TA 11.5 1.16:I'i c(c YEAR I I I I Annual Operating Costs I I I II Cumulative Operating Costs I 1 Annual CPM or CPH Life-To-Date CPM or CPH I I Average CPM or CPH for vehicle class % Downtime-Annually - % Downtime-Cumulative %Downtime by Class I Body, mechanics and/or chassis condition comments: Ff}rR f o. ooh im .- 3 ood Just rt,+ s 04F REP///`/IS ,&b 2 t/E A)- (n1ntiKh• t'iN;-Naze-a' woRK "iced woic - e (u fa pie ds to GL-�UL .jeuR ssCN Prepared by Reviewed by �ULLfc f �l i/UA se 72-M -, �mw,//c;%� wf}s C��¢c.�c'� t e L ldc CP AU 7�c.<<►'�? i• R Pa At P1415 w R TE4 h w F RK .S'PO t, C_° guy 011e /V0441 cO b e- ft' fr Pmc d), 7-,duck- o c.cr- ©P UR rc E'-S 70 he 4-,/ncece. VEHICLE EVALUATION FORM Public Works Department-Equipment Maintenance Section Unit# /30 Serial# d° 41/”/ Department p,,,ek Year 075, Make ;Aid k Model pPeGC Vehicle Description Irv! to& Special Eqpt/Attachments Primary Use ` cl,lr ,D ANC AS Af714W mity. 7` e- s Current Mileage Hour ©O Last Year Miles Hour '7D© Avg.Annual Miles Hour •s Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT YEAR Annual Operating Costs Cumulative Operating Costs /5/5 ?s-- Annual CPM or CPH. Life-To-Date CPM or CPH Average CPM or CPH for vehicle class % Downtime-Annually % Downtime-Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: 5DcAL pboe to 7Pi/,' ( coiccos Not eo n//-744- �NJOUE FAIR Ter c oS TTS -- ret �Lo7' f.t ck;rpt sctkr — FAIR • Prepared byGEta Jett ,$5 ) Reviewed by • 7 VEHICLE EVALUATION FORM Public Works Department-Equipment Maintenance Section Unit# f 3 / Serial# i L o g&fib Department 193 Year 14(sirs- Make 7-044 Model ri/D Vehicle Description foRcQ /7/0 7 f9.0t. �4 Special Eqpt/Attachments 3 P i',vf U y.c4 j Primary Use lf5Ecp W ltti aO�{fE,CG'Nf l/�1 = �itJfs — /AotveRs E . . Current Mileage Hour // 75, x) Last Year Miles Hour s /07S-, r Avg.Annual Miles Hour •s Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT • YEAR Annual Operating Costs /7z Cumulative Operating Costs j y3 (8 Annual CPM or CPH Life-To-Date CPM or CPH Average CPM or CPH for vehicle class 1,0 % Downtime-Annually % Downtime-Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: Sba - 5 o0 GQ CoV Qi+1 'A) Tgf}ctoft 1'5 r•FJ oocQ sMP� ood PRobibi� w/)I 5Et c/cse fo whit give t21��-gooJ? ` ` wC }�ai� ,,o, i+.wi,ER) New. Prepared by 6EAJL JEU,Ri,sS6-A) Reviewed by 7 [. • • • • VEHICLE EVALUATION FORM Public Works Department-Equipment Maintenance Section G 33 Serial* 3© 7 I V-004y Unit Department '8?g Year /990 Make togo Model AR0 p Vehicle Description fpRo „,v0,0 (tea i Nc ti /P0 Ct3E R Special Eqpt/Attachments I`(,0 were p^C l� Primary Use C iivg Current Mileage Hour /2gao Last Year Miles . Hour f/ 3Z, o Avg.Annual Miles Hour s Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT YEAR Annual Operating Costs Y66,63 Cumulative Operating Costs i.,/q2 7./.3 Annual CPM or CPH Life-To-Date CPM or CPH Average CPM or CPH for vehicle class 3.57 % Downtime-Annually % Downtime-Cumulative %Downtime by Class • Body, mechanics and/or chassis condition comments: B0 ,.5- fftoncQ CwticQt'fioN f/V31A;E Poor to Alet/`R — woiCk A9/06- eotvoglit/o4., Prepared by 6E,vC afugasse.x/ Reviewed by 7 ti • VEHICLE EVALUATION FORM Public Works Department- Equipment Maintenance Section Unit# it/7 Serial# 5O/?6 OS- Department Year Make FA)�� 19 4 0 Mkmit-/KD E ,l3obcwt Model 7 ('3 Vehicle Description Special Eqpt/Attachments Su(C A-�-ch Primary Use i�/c=6e41LCSES w/Dr'ffE.er vt n7f,4c4 , ,vts • Current Mileage Hour A ?OD 0 Last Year Miles • Hour O 7) Avg. Annual Miles Hour s Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT YEAR Annual Operating Costs 700.20 Cumulative Operating Costs 6“-(0,6 Annual CPM or CPH Life-To-Date CPM or CPH Average CPM or CPH for vehicle class aZ L/17 % Downtime-Annually % Downtime-Cumulative %Downtime by Class • Body, mechanics and/or chassis condition comments: ,Bode - gOod Al,f2a.5 fRi& +. Prepared by64•72, 76teiss EA) Reviewed by 7 VEHICLE EVALUATION FORM Public Works Department-Equipment Maintenance Section Unit# /g Serial# 3 ©,g/Z Department ..p/9 SSVehYear i i 43 Make f0410 Model /453— Vehicle icle Description folio /OzfT yss- /JYocur',� Special Eqpt/Attachments dwo R pC C, Primary Use C --fiNfn 5R pt Current Mileage Hour /59.30 pf Last Year Miles Hour s /. T8, 0 7193 Avg. Annual Miles Hour s Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT YEAR Annual Operating Costs /,?diQ ej - Cumulative Operating Costs 832 S V/ Annual CPM or CPH Life-To-Date CPM or CPH Average CPM or CPH for ,Orsi 23 vehicle class % Downtime-Annually % Downtime-Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: ,l3(4y— 0 odd Cc,vc0 t,..,41 i�U f,$�%t, fo S o� �(tc) %�) R cQ PrI�(-' Te Rill) aP.t Ut:s(rcwAblE EN9 oue UAGQ +0 cpo 19A0t or 6EQAiRsp ,ogiV6 Po o!e Prepared by6ENr .Ji.:-cIRjSSE/v Reviewed by 7 1 • • VEHICLE EVALUATION FORM Public Works Department- Equipment Maintenance Section Unit# /c3 Serial#/ly/aJA3 9fk3LQ55BDepartment S'Eto .4 Year tel Make C h t U Model 3500 Vehicle Description J44c' CIS Ev 3, -00 y/( w/1200 t, ,BoK Special Eqpt/Attachments Du M, , Xl d let $t't' t.: '1l'Lv Primary Use Thu)iAJ� � i,V /3/,,ckT e etc, Current face q791/1,c, Hour s Last Year Miles Hour 8/ I/1510, o S Avg.Annual Miles _ Hour Purchase Price (includes special equipment) Estimated Replacement Cost (includes special equipment) Estimated Average Life years/hours/miles ANALYSIS OF UNIT YEAR Annual Operating Costs 7 5;3 Cumulative Operating Costs 3q ?0 r Annual CPM or CPH Life-To-Date CPM or CPH Average CPM or CPH for vehicle class 0./EL % Downtime-Annually rte_ % Downtime-Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: Born - ;?. to <bo e oNds't�ev F,v&juE- goak Niue TRRo„- i-ftiR. 4o Goon Prepared by'6 )5 "Tett RCS 56.1) Reviewed by 7 CITY OF SHAKOPEE Memorandum C 7,," .R TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: NSP Peaking Plant Noise Issue DATE: July 29, 1999 INTRODUCTION: The Council is asked to authorize staff to send a letter to Northern States Power Company requesting that the Blue Lake electric generating plant be outfitted with a stack silencer on an accelerated schedule. BACKGROUND: In 1969,Northern States Power built a diesel fuel fired electrical generating plant in eastern Shakopee. The plant has been used to augment normal electrical generating sources during periods of peak demands. As this has been in an industrial area, it has operated relatively unanimously. However, with the changes in land uses around the Blue Lake Plant,most notably the rezoning of the former agricultural property into what is now the Southbridge Development,the noise generated by the turbines are noticeable to many more people from quite a distance. According to the Superintendent at the Plant,as this is a diesel-fired,as compared to a natural gas-fired plant, Blue Lake is one of the last of the NSP augmenting plants to be put into use during demand times. The Superintendent did note that with the increasing demand for electricity, it is not uncommon for the plant to be utilized 20 to 30 days per year,primarily in hot weather, and from generally 3:00 PM to 8:00 PM. However, in severe electrical loading periods,NSP peaking plants have been known to operate from 9 a.m. until past midnight. He acknowledged that the noise at the plant could be significant. He said that NSP has in its plans to add a"stack silencer",a type of muffler,which should significantly reduce the noise. However,this is not scheduled until 2001. He stated that it is possible that that project could be moved ahead to next year, and that a written request from the City would be of assistance. For that reason, staff is requesting that Council direct that the attached letter be sent to NSP asking for a stack silencer to be installed as soon as possible. As an aside,the Plant Superintendent also said that there are plans to convert the fuel source to natural gas,which will result in fewer emissions. RECOMMENDATION: We recommend that the attached letter be sent to NSP. ACTION REQUIRED: If the Council concurs, it should,by motion, authorize the Mayor to send the attached letter to Northern States Power,requesting that the stack silencer for the Blue Lake Generating Plant be installed as soon as possible,rather than waiting until 2001. Mark McNeill City Administrator MM:tw SHAKOPEE August 4, 1999 Steve Chapman Plant Superintendent 3185 117th Street Inver Grove Heights,MN 55077 Dear Mr. Chapman: The rezoning of the formerly agricultural land to residential in the area now known as "Southbridge"in Shakopee will soon place as many as 880 families in an area quite near the Blue Lake Electrical Generating Plant. This is the land immediately across U.S. 169 from the Plant. As you are aware,the noise from the plant when it is operating can be significant;this noise is plainly audible from many of these new, as well as previously existing residences in Shakopee. It is our understanding that Northern States Power has scheduled the installation of a "stack silencer"at the Plant in 2001. For the benefit of the residential neighbors of the plant, we ask that NSP install the stack silencers as soon as possible,preferably in advance of the 2000 cooling season. Please advise as to the status of this project,and if an accelerated schedule is possible. Your consideration will be greatly appreciated. Sincerely, Jon Brekke Mayor JB:tw COMMUNITY TY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota. 55379-1351 • 612-445-3650 • FAX 612-445-6718 IS: 6. 6. MEMORANDUM TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk CONQPNT SUBJECT: Apportionment of Special Assessments for Prairie Village 4th Addition DATE: July 29, 1999 INTRODUCTION: City Council is asked to consider adopting the attached Resolution No. 5204 which apportions existing special assessments against newly created lots located within the plat of Prairie Village 4th Addition. BACKGROUND: Prior to the platting of Prairie Village 4th, there were existing special assessments against it for the 1996-1 Public Improvement Project for 17th Avenue from County State Aid Highway 17 to Sarazin Street and Sarazin Street from St. Francis Avenue to 17th Avenue. Now that the parcel has been subdivided into smaller lots as a result of platting, it is necessary to apportion these assessments against each of the new lots. Resolution No. 5204 apportions the existing special assessments against the newly created lots within the plat. The developer has agreed to the apportionment in the developers agreement for this subdivision. RECOMMENDED ACTION: • Offer Resolution No. 5204, A Resolution Apportioning Assessments Among New Parcels Created As A Result of the Platting of Prairie Village 4th Addition, and move its adoption. City Clerk is\clerk\jeanette\app-spec\memo RESOLUTION NO. 5204 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF PRAIRIE VILLAGE 4TH ADDITION WHEREAS, on October 15, 1996, Resolution No. 4541 adopted by the City Council levied assessments against properties benefited by the 1996-1 Public Improvement Project for 17th Avenue from County State Aid Highway 17 to Sarazin Street and Sarazin Street from St . Francis Avenue to 17th Avenue; and WHEREAS, on January 7, 1997, Resolution No. 4600 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Prairie Village 1st Addition; and WHEREAS, on January 6, 1998, Resolution No. 4824 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Prairie Village 2nd Addition; and WHEREAS, on December 1, 1998, Resolution No. 5028 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Prairie Village 3rd Addition; and WHEREAS, Outlot C, Prairie Village 3rd Addition has been subdivided into the plat of Prairie Village 4th Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against Outlot C, Prairie Village 3rd Addition because of the platting of Prairie Village 4th Addition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1999 payable remaining balance of assessments to parcel 27-260032-0 for the 1996-1 Public Improvement Project is hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof. BE IT FURTHER RESOLVED, that all other parts of Resolution Numbers 4541, 4600, 4824, and 5028 shall continue in effect . Resolution No. 5204 Page Two Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 3rd day of August, 1999 . Mayor City Clerk is\Clerk\jeanette\app-spec\app-pv4 EXHIBIT A Levied Amount Amount to Enter Pending Amount s/a 27102B s/a 27117 Parent Parcel=27-260032-0(Prairie Village 3rd Addition) Total $ 27538.33 $ 85,431.19 Outlot A 17.52 50% $ 13,769.28 $ 42,715.68 Remainder 17.41 50% $ 13,769.05 $ 42,715.51 27-280001-0 U S HOME CORPORATION LOT 1,BLK 1 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280002-0 U S HOME CORPORATION LOT 2,BLK 1 $ 327.84 $ 374.67 $ 1,017.04 \ 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280003-0 U S HOME CORPORATION LOT 1,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280004-0 U S HOME CORPORATION LOT 2,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280005-0 U S HOME CORPORATION LOT 3,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280006-0 U S HOME CORPORATION LOT 4,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280007-0 U S HOME CORPORATION LOT 5,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280008-0 U S HOME CORPORATION LOT 6,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280009-0 U S HOME CORPORATION LOT 7,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280010-0 U S HOME CORPORATION LOT 8,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280011-0 U S HOME CORPORATION LOT 9,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280012-0 U S HOME CORPORATION LOT 10,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280013-0 U S HOME CORPORATION LOT 11,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280014-0 U S HOME CORPORATION LOT 12,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280015-0 U S HOME CORPORATION LOT 13,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION Page 1 27-280016-0 U S HOME CORPORATION LOT 14,BLK 2 $ 327.84 $ 374.87 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280017-0 U S HOME CORPORATION LOT 15,BLK 2 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280018-0 U S HOME CORPORATION LOT 1,BLK 3 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280019-0 U S HOME CORPORATION LOT 2,BLK 3 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280020-0 U S HOME CORPORATION LOT 3,BLK 3 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280021-0 U S HOME CORPORATION LOT 4,BLK 3 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280022-0 U S HOME CORPORATION LOT 5,BLK 3 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280023-0 U S HOME CORPORATION LOT 6,BLK 3 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280024-0 U S HOME CORPORATION LOT 7,BLK 3 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280025-0 U S HOME CORPORATION LOT 1,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280026-0 U S HOME CORPORATION LOT 2,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280027-0 U S HOME CORPORATION LOT 3,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280028-0 U S HOME CORPORATION LOT 4,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280029-0 U S HOME CORPORATION LOT 5,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280030-0 U S HOME CORPORATION LOT 6,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280031-0 U S HOME CORPORATION LOT 7,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280032-0 U S HOME CORPORATION LOT 8,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280033-0 U S HOME CORPORATION LOT 9,BLK 4 $ 327.84 $ 374.67 $ 1,017.04 ! 8421 WAYZATA BLVD PRAIRIE VILLAGE 1 GOLDEN VALLEY,MN 55426 4TH ADDITION Page 2 27-280034-0 U S HOME CORPORATION LOT 1,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280035-0 U S HOME CORPORATION LOT 2,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280036-0 U S HOME CORPORATION LOT 3,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280037-0 U S HOME CORPORATION LOT 4,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280038-0 U S HOME CORPORATION LOT 5,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280039-0 U S HOME CORPORATION LOT 6,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280040-0 U S HOME CORPORATION LOT 7,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280041-0 U S HOME CORPORATION LOT 8,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280042-0 U S HOME CORPORATION LOT 9,BLK 5 $ 327.84 $ 374.67 $ 1,017.04 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280043-0 U S HOME CORPORATION OUTLOT A $ 13,769.05 $ 15,736.06 $ 42,715.51 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION 27-280044-0 U S HOME CORPORATION OUTLOT B $ - $ - $ - 8421 WAYZATA BLVD PRAIRIE VILLAGE GOLDEN VALLEY,MN 55426 4TH ADDITION TOTAL $ 27,538.33 $ 85,431.19 Page 3 1iE7 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Tobacco License - MoneyXchange DATE: July 29, 1999 INTRODUCTION AND BACKGROUND: The City has received an application from Madison Financial Companies, DBA MoneyXchange, 1147 Canterbury Road, for a tobacco license. For training purposes, they have advised that they plan on using the training materials provided by Minnesota ASSIST, Minnesota Department of Health and the American Cancer Society. During the customary background investigation, the Police Department has learned of nothing that would prevent the issuance of the tobacco license. RECOMMENDED ACTION: Approve the application and grant a tobacco license to Madison Financial Companies, DBA MoneyXchange, 1147 Canterbury Road. F-1610iff1C� i:jeanette/license/tobacco.mem