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HomeMy WebLinkAbout07/06/1999 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA JULY 6, 1999 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7.00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayor's Report 5] Approval of Consent Business - (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS - (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) *7] Approval of Minutes of April 20 and April 29, 1999 *8] Approve Bills in the Amount of$323,645.45 9] Communications: 10} Public Hearing on the proposed improvements to 11th Avenue from CSAH 17 to Merrifield Street and to the alley south of the senior citizen high-rise located on 1st Avenue, Project NO. 1999-6 -Res. No. 5179 11] 7:30 p.m. - Consider Action Regarding Alleged Liquor Violations 12] Liaison Reports from Councilmembers 13] Recess for an Economic Development Authority Meeting 14] Re-convene TENTATIVE AGENDA July 6, 1999 Page -2- 15] Recommendations from Boards and Commissions: A] Final Plat of Dublin Square 1st Addition, located north of 17th Avenue and Sun Path Elementary School -Res. No. 5177 B] Amendment to Stonebrooke Planned Unit Development-Res. No. 5166 C] Final Plat of Stonebrooke 4th Addition, located east of CR 79 and south of Fairhaven Drive extended -Res. No. 5167 -tabled 6/15 *D] Amendment to Krystal's Planned Unit Development -Res. No. 5180 *E] Final Plat of Krystal's 2nd Addition, located east of Lewis St. and north of Appleblossom Lane -Res. No. 5181 *F] Final Plat of Dominion Hills 2nd Addition, located east of Marschall Road and north of Peace Avenue-Res. No. 5178 *G] Revision to the Retail Center Planned Unit Development Ordinance - Ord. No. 554 *H] Rezoning from Heavy Industrial (I-2) to Business Park(BP) for property located east of CSAH 83, north of 169, and south of 12th Avenue - Ord. No. 555 16] General Business A] Parks and Recreation 1. Joe Schleper Baseball Stadium Improvements 2. Memorial Park Burial Mounds B] Community Development *1. Release from Development Agreement for PUD to be known as Shakopee Valley Square First Addition, located north of 1st Avenue and east of Marschall Road *2. Set Public Hearing on Vacation of Shawmut and Adjacent Alley-Res. No. 5182 *3. Set Public Hearing on Vacation of Alley in Block 73, Old Shakopee - Res. No. 5183 *4. Renaming a Street within Southbridge 1st Addition- Ord. No. 553 5. Design Contract with LSA for Park and Ride Site at CSAH 83 and STH 169 *6. Time Extension to Record the Final Plat for Bergs Hilltop Addition C] Public Works and Engineering 1. Noise Mitigation Study for Hauer's 4th Addition Along STH 169 *2. Completion of Probationary Period - Scott Smith 3. Oak Wilt Grant 4. Award Bid for 1999 Trail/Sidewalk Improvements, 1999-4, Res. 5184 - memo on table -2-P 5. Award Bid for Sarazin Street Improvements, 1999-3, Res. 5185 - memo on table TENTATIVE AGENDA July 6, 1999 Page -3- 16] General Business continued: D] Police and Fire *1. Authorization to Hire Police Officers E] General Administration 1. Derby Days a. Street/Parking Lot Closures b. Temporary 3.2 Percent Beer License - Shakopee Jaycees *2. Rotary Club Donation *3. Premises Permit Renewals for Shakopee Rotary Club -Res. No. 5176 *4. Deleted *5. 1999/2000 Insurance Renewals *6. Surplus Vehicles *7. Designating Polling Places -Res. No. 5188 *8. Amendment to 1999 Budget -Res. No. 5175 *9. Sentence to Service Participation 17] Other Business cQ 18] Recess for executive session to discuss labor negotiations 19] Re-convene 20] Adjourn to Tuesday, July 20, 1999 TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE,MINNESOTA Regular Meeting July 6, 1999 1. Roll Call at 7:00 p.m. 2. Approval of the Agenda 3. Approval of Consent Business-(All items noted by an 4 are anticipated to be routine. discussion by the President,there will be an opportunitymemAfter a from the consent agenda for individual discussi .Those items removed will be consiiers of the EDA to deredin theirove a normal sequence on the agenda.Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 4. 4 Approval of Minutes: April 20, 1999 and May 4, 1999 5. Financial 9 A.)Approval of Bills 6. Northco Request for Tax Increment Financing Assistance 7. Other Business: 8. Adjourn to July 20, 1999 • edagenda.doc OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE, MINNESOTA ADJOURNED REGULAR SESSION APRIL 20, 1999 Members Present: Brekke, DuBois, Sweeney, Link, and President Amundson Members Absent: None Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; and Paul Snook, EDA Coordinator Others Present: Bruce Loney, Public Works Director/City Engineer; Judith S. Cox, City Clerk; and Karen Cole, City Attorney I. Roll Call President Amundson called the meeting to order at 10:30 P.M. Roll was taken as noted above. H. Approval of Agenda Sweeney/DuBois moved to approve the agenda as presented. Motion carried unanimously. M. Approval of Consent Business Sweeney/Link moved to approve the Consent Business as presented. Motion carried unanimously. IV. Approval of Minutes Sweeney/Link moved to approve the minutes of February 16, March 2, and March 16, 1999. (Motion carried under the Consent Agenda.) V. Financial A. Approval of Bills Sweeney/Link moved to approve bills in the amount of $1,975.67 for the E.D.A.. General Fund. (Motion carried under the Consent Agenda.) VI. Summary of Vision Shakopee! Downtown Strategic Planning Conference Mark McNeill reported that there was a great deal of interest in committee participation and that the next general meeting will be May 13, 1999. This will be held at the River City Centre. A discussion ensued regarding the municipal parking lot east of Fuller Street and north of 1st Avenue and whether or not to sell the property. Southwest Publishing has asked the City if they could purchase the property. There was a consensus to table discussion to the next meeting. Official Proceedings of the April 20, 1999 Shakopee Economic Development Director Page -2- VII. Other Business None. VIII. Adjournment Link/Sweeney moved to adjourn to May 4, 1999. Motion carried unanimously. The meeting was adjourned at 10:41 p.m. 1 . 1! dith S. Co .D.A. Secretary Esther TenEyck Recording Secretary OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE, MINNESOTA REGULAR SESSION May 4, 1999 Members Present: Brekke, DuBois, Sweeney, Link, and President Amundson Members Absent: None Staff Present: Mark McNeill, City Administrator;R. Michael Leek, Community Development Director Others Present: Bruce Loney, Public Works Director/City Engineer; Judith S. Cox, City Clerk; and Jim Thomson, City Attorney L Roll Call President Amundson called the meeting to order at 8:29 p.m. Roll was taken as noted above. H. Approval of Agenda Link/Sweeney moved to approve the agenda as presented. Motion carried unanimously. M. Consent Business Brekke/DuBois moved to approve the Consent Business. Motion carried unanimously. IV. Minutes None V. Financial A. Approval of Bills Brekke/DuBois moved to approve bills in the amount of$5,167.80 for the EDA General Fund and $125 for Seagate. (Motion carried under the Consent Business.) VI. Other Business None. VII. Adjournment Link/Sweeney moved to adjourn to May 18, 1999. Motion carried unanimously. The meeting was adjourned at 8:31 p.m. a► . k. e) .a ?( ��ith S. Cox, E.D.A. Secretary Esther TenEyck, Recording Secretary -4#S CITY OF SHAKOPEE r Memorandum TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: July 1, 1999 Introduction Attached is a listing of bills for the EDA and Seagate fund for the period 6/11/99 to 06/30/99 . Action Requested Move to approve bills in the amount of $2,434 .44 for the EDA General Fund and $0 . 00 for Seagate. H 0 0 0 0 0 0 0 0 0 o O II H 0 0 0 0 0 0 0 0 0 0 0 II O . . . . . . . . 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HHHHHHH H H * * e, D.P. *CO CITY OF SHAKOPEE Memorandum TO: Economic Development Authority Mark McNeill, Executive Director FROM: Paul Snook, Economic Development Coordinator SUBJECT: Northco Request for Tax Increment Financing Assistance MEETING DATE: July 6, 1999 Introduction & Background: Northco Real Estate Services is requesting Tax Increment Financing assistance to fund various development costs of a 112 acre site located east and west of Shenandoah Drive and south of highway 101. The development costs include a sanitary sewer lift station, storm water lift station, added costs related to bedrock conditions in connection with laterals, footings and foundations and site utilities, and acquisition and relocation costs associated with an existing house. Northco has been marketing this site for some time but has not been successful due to the development constraints as mentioned above. There is no specific end-user project identified for this site. Northco's request, Exhibit A, is attached to this memo. Discussion/Considerations: Origin and Nature of Request This proposal is different from other TIF requests brought before the EDA / Council in that the entity requesting the assistance is a developer rather than an end user, and that the "project" being proposed consists of improvements to property in order to make said property more attractive for development vs. a typical end user project (i.e. the Seagate Technology TIF project). In other words, since there is no end user project, there is no estimate of what increment might be generated to repay up front TIF-eligible expenditures. Bedrock Conditions The EDA should consider a number of other issues in evaluating Northco's request. First, there is the policy question of whether to provide TIF for bedrock conditions. The EDA/ Council has been reluctant to provide TIF for bedrock conditions due to there being many other sites throughout the river valley area of town that also feature high bedrock. In addition, there are many other TIF issues such as type of district, size of district, timing, etc. that should be contemplated; these issues are outlined in city attorney Steve Bubul's detailed analysis of Northco's proposal (attached as Exhibit B). northco 1.doc Options: l.a. As a TIF policy matter, agree to make TIF assistance available for overcoming development constraints related to bedrock conditions. 2.a. Keep with recent TIF policy decisions, and do not make TIF assistance available for overcoming development constraints related to bedrock conditions. Depending upon the option selected above... 1.b. Agree in concept to use pay-as-you-go TIF assistance for the Northco site for the above-mentioned reasons,with ultimate approval of any TIF assistance contingent upon Northco securing an EDA/Council -approved end user development. 2.b. Do not approve use of TIF assistance for the Northco site 3. Table the matter and request additional information Action Requested: Offer and pass a motion to direct staff according to the Council's preferred option. northco1.doc a r NOR HC• REAL ESTATE SERVICES EXHIBIT A A Ca3E Network Partner April 23, 1999 Mr. Mark McNeill Executive Director Shakopee Economic Development Authority 129 Holmes Street South Shakopee, MN 55379 Dear Mr. McNeill: We are interested in proceeding with the phased development of 112.5 acres of industrial property located east and west of Shenandoah Drive and north of Fourth Avenue. We have met with City staff on numerous occasions over the last two years and have concluded that the property can only be economically developed if the City becomes a participant in the engineering solution for sanitary sewer and storm sewer management for this property and provides tax increment financing for eligible project costs. Our overall objective is to put us in a position where we can compete in the market at a land price and a cost to develop that is equal to other land sellers. Included with this letter is our grading and utility plan which was prepared consistent with the direction we received from City staff on April 2, 1999. Site Constraints The bedrock conditions are severe. Using a backhoe we conducted a field investigation of the depth of the bedrock from surface elevation at 29 locations within the property. Our report from Braun Intertec is enclosed. The bedrock is generally within 1 to 4 feet of the surface elevation. The exception is an area on the easterly portion of the site, which we concluded is the preferred location for a storm water pond. The site is also flat and unserved with storm sewer. It is our understanding that to date there is no municipal drainage system in place for part of MR5 and all of MR6 per the 1994 OSM feasibility study. The 27" sanitary sewer line on our easterly property line was not constructed to a sufficient depth to serve this land by gravity flow without major filling, i.e., 7 to 8 feet. 4900 VIKING DRIVE MINNEAPOLIS,MN 55435-5314 TEL:612.820.1600 FAX:612.820.1620 http://www.northco.corn Letter to Mr. Mark McNeill April 23, 1999 Page Two Options We have examined the option of filling and regrading the land versus minimizing the need to fill and providing sanitary sewer and storm sewer via lift stations. Our engineer's most recent analysis is enclosed. In general, the conclusions are: • The area east of Shenandoah can be feasibly developed with public improvements if the City will agree to one sanitary sewer lift station and one storm sewer lift station and participate with the use of tax increment financing. Fill required is 41,000 cubic yards. • The area west of Shenandoah requires additionalro e p p rty owners as part of the regional solution and more direct participation by the City in arriving at the preferred engineering solution. Tax increment financing is also required. Fill required is 264,000 cubic yards. East Area We have designed the sanitary sewer to serve this land via a lift station. Since the City's system was not installed to a depth to allow gravity flow without significant filling, the only feasible solution is a lift station. The storm sewer requirements pose a similar problem. The design recommended is in conformance to rate control established by the City in earlier studies. However, an economical pipe solution to take the water from the site does not exist. Therefore, we have sized the pond to provide rate and quality control to the City's design discharge rate. To accomplish this we also require a lift station and have provided an overflow ditch in case of a pump failure. West Area The sanitary sewer solution is the"East Area" solution which is the lift station. Therefore, the lift station and the laterals on the east must be sized to accommodate this expansion of capacity. The most cost effective approach to providing storm sewer is harder to define, other than we know other land owners must be involved in the solution. We have assumed that we discharge storm water to the ditch system, requiring major filling of the land, and that water quality control is provided off-site in a City regional pond constructed in the public right of way. Rate control, if required, would be provided by the individual land owners or by the City in a regional pond. The City engineer's involvement is critical to any design solution for the land west of Shehandoah. Letter to Mr. Mark McNeill April 23, 1999 Page Three Platting We wish to plat the property and currently are planning on platting the land into two lots, the land east of Shenandoah and the land west of Shenandoah. We envision that the property will generally be most appealing to users of large acreage and future divisions of the land can be managed through city administrative action. City Participation When we met with the City staff on April 2, 1999, staff recommended that we proceed to the EDA in order to resolve the engineering issues and our request for tax increment assistance prior to submitting a plat. Specifically, we request: 1. City support for a municipal lift station and sanitary sewer laterals to serve the land east of Shenandoah Drive with design capacity to extend sanitary sewer to serve the property west of Shenandoah Drive. These improvements could be constructed by us to your specifications. Maintenance would be by the City. 2. City support for our storm water pond (East Area) which would be controlled by a storm water lift station. This pond and lift station would be maintained by the City. We would construct the improvements(i.e., excavate the pond) and deed the land to the City. 3. City support for the acquisition and removal of the house located on Fourth Avenue. 4. City support (i.e., preliminary feasibility study) for developing a storm water solution for the land west of Shenandoah to include property currently not under our control. 5. City staff approval, subject to submittal requirements, of a grading and filling plan for the land east and west of Shenandoah Drive with priority to filling the land east of Shenandoah Drive using material from the proposed storm water pond and importing other material per our plan(approximately 41,000 cubic yards). 6. City support (from the fire marshal) to allow mitigation of the water looping requirement around buildings (due to the depth of the bedrock) in favor of a requirement for masonry construction and fire sprinklering in all new buildings. 7. City support for the use of tax increment financing to fund land acquisition of the house on Fourth Avenue, pay relocation benefits, and to fund the extraordinary costs of development of the property to include the sanitary sewer lift station and appurtenances, the storm water lift station and rock excavation premiums for laterals, footing and foundations, and site utilities. Sale F .4 Industrial Land .,....„,.. ...... . , , _,,.. ,_ .. , r ,,, '''Vt.'''''‘-'-",-'•-',-.,..._ P . . ,.., r 4 �'"` � i ... �'�� `�'p Eley_ s.�-"�. � _ a :.,:r1 i,i's, :4-:''-',,-, ':1,-,?i,''' :, --. '57-----;—''' ------ So _ , .,,,---,.., ,, ' '''''',--„,t;., ,_ _ 3 f'zn P b tP _ Y A. ,, , .,, ,. , , ,,%.2.,‘„, ,.-1...:4,1:0.,,,,.,.. , ;., ., tli 1 \ _ ._•,,,,v4,1-r„.„.„ O ,. .",�. ' ma ..s. a,.. - ,,,�.. '''?-..Z.,\,-;'.' 'c 4 'P •F - kp` z^§ jz ,r .� ♦<rk v WA � 0 �� ^,, �� w.f." ..y. ^��+P Contact: SHAKOPEE INDUSTRIAL LAND Tom Immen Highway 101 and Shenandoah Drive Shakopee, MN 55379 at Northco Real Estate Services •Up to 119 acres of prime industrial land 612.820.1600 •Great location on County Highway 101 with convenient access to Highway e 169 •Rail access availabl •Zoned: Light industrial NOIZTHCO REAL ESTATE SERVICES Aerial Photo ,.,Bloomington-Ferry � ..__ _ �.==� ._ ,,` Bridge. z, _ _� `� - .,mss , 1a '�. `�-�:to eta" y -, _ • y1 }�7�T� _ ..d` b� m ,T^--:.1.'^�4�v.'•.s�. I` „'um ,. f 'T•,lr..t +w'- 7 '' _ mss^ ar~ c t -- — „, ,,../7 - .f..17/: : "i i i':' ':il '.'. '' ..., '---.•-i. i'..:- '. ,V-,s'--",-"..- _ -.‹-e-,7—i - _ / _ �.. -4 - tom-----4i-7-77..,/-....,,', n , „, ....„,,,7.-47.7._:,.7,7...„6.3.,..::,\;;;:;_:;,--4 , -5'4:- \-,1"-"ra--'..:7'7,i--s....-- ---:' „-if-, _... -s.,--.41ta..^..„\?;-- ,,,,,,„:„. ; ' : .-7.-,..,:27s,,...,.._ per. .,--1.4E'-V'''-',:',."7.--''''''''q.' Vt-4, .'--:-.4,-,-,--7-------7 "01;:-:-.;',;.=;:]':,,--''',7''-‘ ---...: -. .-..--.-- -:-.5i- ,;-- -,--7. r• U * Ty II i .:. L,t • l �* a }fir ,i SiH. _CTmy i�Yd4 • ' �` ... "i ! •� a•� fes .. tp, �, " c ess- K N ,� ., _ .e.o \ .3.11„m,- r • i �`.. ? NOIz.THC<) Rene. ESTATE SERVICES 4900 VIKING DRIVE EDINA,MN 55435-5314 TEL 612.820.1600 fn(nrmation contained herein has been obtained from the owner o(rhe property or from other sources judged to be reliable,how,;ti.n representation is made to its accuracy or completeness.Property is subject to price'change,prior sale or lease and withdrawal iron:•....rEtr.warranty allwithout FAX'6 12 .820.1(120 nonce Letter to Mr. Mark McNeill April 23, 1999 Page Four We are anxious to proceed with the sale of land east of Shenandoah Drive and to arrive at a master plan to serve the land west of Shenandoah to include other property not served by public utilities to include storm sewer. We would like to meet with the EDA in order to discuss immediate service to the property east of Shenandoah. Second, we request that our land west of Shenandoah be included in a city funded study of the wider area that is currently not served by sanitary sewer and storm sewer to allow development of the land west of Shenandoah to proceed in the near future. Please contact me if you have any questions. We look forward to meeting with you soon. Sincerely, De Zylla Vice President • DZ/jf Enclosure 470 Pillsbury Center Kennedy 200 South Sixth Street • Minneapolis MN 55402 EXHIBIT B (612)337-9300 telephone Graven (612)337-9310 fax CHAR TER ED http://www.kennedy-graven.com STEPHEN J.BUBUL Attorney at Law Direct Dial(612)337-9228 email:sbubul@kennedy-graven.com May 10, 1999 Paul Snook City of Shakopee 129 Holmes Street South Shakopee,MN 55379-1376 Re: Northco Proposal Dear Paul: You asked me to comment on a proposal by Northco Real Estate Services for development of approximately 112 acres of industrial property located east and west of Shenandoah Drive and north of Fourth Avenue. Specifically, Northco has request tax increment financing assistance to fund acquisition of an existing house, and other development costs including a sanitary sewer lift station, storm water lift station, and added costs related to•bedrock conditions in connection with laterals, footings and foundations and site utilities. The City and EDA will need to consider a number of issues in evaluating this proposal: 1. Type of District. If the City were to provide tax increment assistance, the only possible district is an economic development district. An economic development district has two alternative limitations: Manufacturing/Warehouse Option: Under this option, tax increment assistance may not be used to provide assistance of any kind to developments consisting of facilities in which more than 15% of the square footage is used for a purpose other than: (1) manufacturing; (2) warehousing, storage and distribution of tangible personal property; (3) research and development related to manufacturing or warehouse, storage and distribution; (4) telemarketing, if that activity is the exclusive use of the property, or (5) space necessary for and related to the activities described above. (Certain other uses are not relevant in Scott County; additional limitations would apply if the property had been eligible for green acres tax treatment within the last five years, which I assume is not the case for this site.) If all future developments in the TIF district are limited to these uses, the City could use tax increment to finance any typical tax-increment eligible cost, including utilities, site improvements and land acquisition. Bedrock Option: Under this option,there are no limitations on the type of developments that may be assisted. However, the City must find (1) that bedrock is present in more than 80% of the acreage of the district; and (2) that the cost of physical preparation of the site exceeds the SJB-162567 SH235-1 May 10, 1999 Page 2 of 3 fair market value of the site. Further, all tax increment must be used for the additional site preparation and public improvement costs caused by the unstable soils and the bedrock conditions. If the City finds that these conditions are met, the district could be created for any type of developments, including office buildings. Some of the items requested by Northco for TIF financing would not be eligible (such as the acquisition of the house), and analysis would be needed to determine how much of public improvement costs are attributable to bedrock and soil problems. If the City intends to limit uses in this area to manufacturing/warehousing, that option is.,, preferable, if only because it avoids the need for detailed analysis of every increment expenditure as a qualified bedrock/soil correction cost. 2. Size, Timing. An economic development district has a maximum duration of 11 years after the date of plan approval. The City would need to analyze the timing of development and production of tax increment with this limitation in mind. The basic question is whether it is necessary and desirable to create a very large district at the outset, or a series of districts over time as development proposals come forward. In my view, it is in the City's interest to create the smallest district possible that will finance the necessary development costs. If the City desires to move forward on the proposal, I suggest that Springsted and our firm be directed to work with staff and the developer to analyze the options. 3. Type of Financing. The City would most likely undertake this type of project only on a pay as you go basis. Essentially, the developer's role in this project would be to install the infrastructure and prepare the site for development. That work, alone, would create some market value, but of course significant tax increment would be created only when developments are constructed. If the developer is willing to take a tax increment note in exchange for initially financing the infrastructure costs, the developer bears the financial risk that development may not occur in a timely fashion. 4. Local Contribution. In order to avoid state aid loss, the City would be required to make a local contribution to project costs in the amount of at least 10% of the annual tax increment. The contribution must be paid with unrestricted city funds, and not tax increment or payments from the developer. The contribution may be made "up front," for example by city financing of public improvements that are not assessed to the developer. The amount and possible sources of local match should be considered when deliberating on the request for tax increment assistance. 5. "But for Finding." The City must also be prepared to find that the proposed development would not reasonably be expected to occur without tax increment assistance in the reasonably foreseeable future, and that no other development is reasonably likely to occur that would create a greater increase in market value than the proposed development (after subtracting May 10, 1999 Page 3 of 3 the present value of the tax increment.) If the area is undevelopable because of bedrock problems, these findings should be straightforward, but will need a factual basis. 6. Abatement Alternative. The City may wish to consider the alternative of property tax abatement under Minnesota Statutes, Sections 469.1812 to 469.1815. This statute allows each taxing jurisdiction (city, county and school district) to rebate their share of taxes for up to ten years. The process requires only a public hearing and a resolution making certain public purpose findings. The advantage of this alternative is its simplicity and the lack of local match requirement; the disadvantage is that separate approval must be obtained from the county and school district to achieve the same amount of revenue as tax increment. a TIF district would permit collection of only.,nine years of increment, while(Note,an anaba!eallows ten years.) Pending legislation may correct some technical difficulties in this statute as well (such as removing a requirement that school districts approve the abatement annually). I suspect that the City's share of taxes alone would be insufficient to finance the infrastructure costs for this area, but the City should at least be aware that this option exists. 7. Job and Wage Goals. Whether assistance is provided through tax increment or abatement, the City must set job and wage goals for the project. Even though Northco would only prepare the site for sale to ultimate commercial users, Northco (or an entity it creates)would receive financial assistance and therefore be subject to job and wage covenants. The developer would be responsible to ensure that the jobs are created, even if they are employees of an ultimate user. If the goals are not met, the developer would be required to repay any tax increment assistance received. The City has complete discretion to set the number of net jobs and required wage levels. These requirements are imposed under the "corporate subsidy" statute, Minnesota Statutes, Section 116J.991. Pending legislation would expand on and revise this statute, but the basic requirement described here would remain. I hope this letter provides some general guidance in responding to the Northco proposal. ii you have further questions,please let me know. Very truly yours, Stephen J. 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L� �I li I , • \ - 1 , 1110111 11 %\ I 6 1 /1! 1,1 111 I 1 L,, �I i . ��1 II pppp, �L��-(�-_ �� 1.,- ' 11 1 :p 3;, Ir, I �I I� '1 O 1 I, \ r 1 ,_ 11111 1 1' 41 �I ~ _ C--ii- 1 0I X11' ,.w ill r,I'u 1 IFS 1 r__ qq r ill 0 41:1i''''' ,Ii ,• / _ lI! it • ;t'NH t C l{ ,� Q I , ' i 1 r1'1 f D is I4 '` II'.' �,�� � ��1 \ �^1'� \ -1 far ll r � \ ' tel 1 ,�' - ,y(7[l ___� 1 N 111 'r I 1 ,R ._ —, e , '1 :134' I 11 A/ z n III e NORTHCO CORPORATION 06-Jul-99 Shakopee Land- Estimated Extraordinary Development Costs for Bedrock 8 LOTS FOR DEVELOPMENT Total Site Acres SF 8 Lots Averaging 12.83 Acres per Lot 102.60 4,469,256 Plus: Outlot A(Pond) Total 8.92 388,555 111.52 4857811 EXTRAORDINARY CONSTRUCTION COSTS-SUNDE ENGINEERING ESTIMATES(4/15/99) Cul-de-sac 0 0.00 Watermain Bedrock Excavation 411,390 0.09 Sanitary Sewer Bedrock Excavation/Lift Station 543,760 0.12 Storm Sewer Bedrock Excavation/Lift Station 176,200 0.04 Sitework Fill and Bedrock Excavation 2,211,250 0.49 Subtotal Extraordinay Construction Costs 3,342,600 0.75 SOFT COSTS Mobilization Contingencies 120,334 0.03 Construction Inspection 346,293 0.05 242,405 08 Legal,Administrative,and Engineering 346,293 0.08 Subtotal Soft Costs For Extraordinary Construction Costs 1,055,326 0.24 Total Extraordinary Costs Of Construction 4,397,926 0.98 EXTRAORDINARY CHARGES FOR INDIVIDUAL SITE DEVELOPMENT Foundation Sanitary 0 0.00 Storm Water Bedrock Excavation 163,530 0.04 Bedrock Excavation 555,930 0.12 Water Main-direct Bedrock Excavation 149,850 0.03 Water Main-looping(Assumes NO Site Looping Required) 0 0.00 House Taking 140,162 0.03 Subtotal Extraordinary Costs for Site Development 1,009,472 0.23 SOFT COSTS Estimate of Soft Costs(20%) 201,894 0.05 Total Extraordinary Costs for Individual Site Development 1,211,367 0.27 TOTAL ESTIMATED EXTRAORDINARY DEVELOPMENT COSTS 5,609,292 1.26 Buildable Acreage Estimated Coverage 102.60 25% Total SF of Building 314 Total Extraordinary Costs 1,117,314 5,609,292 Extraordinary Costs/SF Building 5.02 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 20, 1999 Mayor Brekke called the meeting to order at 7:00 p.m. with Councilmembers Amundson, Link, DuBois and Sweeney present. Also present: Mark McNeill, City Administrator; Bruce Loney, Public Works Director/City Engineer; R. Michael Leek, Community Development Director; Gregg Voxland, Finance Director; Judith S. Cox, City Clerk; Paul Snook, Economic Development Authority Coordinator; and Karen Cole, City Attorney. The pledge of allegiance was recited. The following item was added to the agenda: 15.E.5. Establish a date and time for a joint meeting between the City Council and School Board of ISD #720. Sweeney/Link moved to approve the agenda as modified. Motion carried unanimously. Mayor Brekke gave the Mayor's Report. The following item was removed from the Consent Agenda: 7. Approval of Minutes of February 16, 1999, and 15.C.4. Set Public Hearing on Vacation of Dalles Drive East of Country Inn - Resolution No. 5119. Link/DuBois moved to approve the Consent Agenda as modified. Motion carried unanimously. Mayor Brekke asked if there were any interested citizens in the audience who wished to address the City Council on any item not on the agenda. Robert Dorn, 200 Levee Drive, approached the podium and asked that staff investigate the condition of the alley between 1st Avenue and Levee Drive. Cncl. DuBois stated that she would be abstaining from the approval of the Minutes of February 16, 1999, as she was absent. She also noted that she did not second the motion on page 6 of those minutes. Sweeney/Amundson moved to approve the Minutes of February 16, 1999. Sweeney/Amundson moved to correct the minutes of February 16, 1999, to reflect that Cncl. DuBois did not second a motion on page 7. Motion carried unanimously. Staff was directed to insert the proper name of the seconder of that motion. Motion carried on the main motion as amended with Cncl. DuBois abstaining. Official Proceedings of the April 20, 1999 Shakopee City Council Page -2- Link/DuBois moved to approve bills in the amount of $607,438.61. (Motion carried under the Consent Agenda). Greg and Renee Pass would like to construct a 4' high fence that would be closer to the property line than the Code allows. Michael Leek recommended the Conditional Use Permit (CUP) process to make this request. He said that staff will be reviewing the requirements on double fronted lots and corner lots as they relate to fencing, as a result of the number of requests of this type. He recommended that the City Council direct the Pass's to submit an application for a conditional use permit for consideration by the Board of Adjustments and Appeals. Greg Pass approached the podium and stated that there are other chain link fences along Vierling Drive that are 4' high. He said that while he has what is considered to be two front yards, he said that he does not have access from Vierling Drive. He said the setback requirements would place his fence 50' in, leaving a 30' backyard. He said he wants the fence for safety reasons for his daughter. As for the CUP, he said the labels could cost up to $25-30 per label. He estimates the cost to be approximately $500 just to begin the process. He also discussed speed issues on Vierling Drive. A discussion ensued relating to text amendments, City Code requirements, and the CUP process. Text amendments were also discussed. Michael Leek stated that he did not anticipate more stringent requirements. Butch Notermann approached the podium and stated that the problem is with front yard, front yard setbacks on corner lots. DuBois/Link moved to direct staff to work on drafting a text amendment for the fence ordinance for residential areas. Motion carried unanimously. Sweeney/DuBois moved to receive and file the letter from Greg and Renee Pass. Motion carried unanimously. The Council previously directed staff and the City's consultant, WSB, to prepare an overall study of traffic for Marschall Road and the STH 169 Intersection. Michael Leek explained that staff's recommendation to the Planning Commission will be to continue those items under consideration until the completed study is available. No action was taken. Mayor Brekke opened the public hearing on the proposed vacation of an easement within Lot 7, Block 1, Marymark Addition. Michael Leek explained that Scott County submitted a request to consider a partial vacation of a blanket easement in the Marymark Addition (760 7th Avenue West). The blanket easement was granted to the City of Shakopee for the general placement of electrical transmission lines and Official Proceedings of the April 20, 1999 Shakopee City Council Page -3- structures where needed. Shakopee Public Utilities (SPUC) has determined that because their transmission lines are located along the southerly lot line the entire blanket easement is no longer needed. However, SPUC is requesting the city retain the south five (5) feet of this easement along the property line. The Planning Commission reviewed this request and recommended approval of the requested vacation. Michael Leek reported receiving no other adverse comments to this request. Mayor Brekke asked if there was anyone present in the audience who wished to address the City Council on this matter. There was no response and Mayor Brekke closed the public hearing. A discussion ensued regarding the legal description. Link/Amundson moved to approve Resolution No. 5117, A Resolution of the City of Shakopee Vacating a Portion of a Blanket Easement Located in Marymark Addition, City of Shakopee, Scott County, Minnesota, and moved its adoption. Motion carried unanimously. Mayor Brekke opened the public hearing on the proposed improvements to McGuire Circle, McGuire Court and Muhlenhardt Road between CR 16 and Horizon Drive. Bruce Loney explained that a feasibility report has been prepared for McGuire Circle and McGuire Court improvements within the plat of Riverview Estates. Alternatives for improving Muhlenhardt Road were also included in the report. The preferred alternative by many of the residents is Alternative No. 3, paving Muhlenhardt Road from CR 16 to Horizon Drive. This is based on the City paying 50% of the costs. The paving improvement for McGuire Circle and McGuire Court was initiated by a petition from residents living on those streets. The reconstruction of existing bituminous pavements on McGuire Court and McGuire Circle would be assessed at 25% to benefiting properties and 75% paid for by City general tax levy. It is staff's position that due to the high maintenance costs associated with the gravel surface of Muhlenhardt Road and the fact that Muhlenhardt Road is the only access road to McGuire Circle and McGuire Court, that Muhlenhardt Road should be upgraded with the upgrading of McGuire Court and McGuire Circle. As far as assessments, staff recommends the City pay for 50% of the improvements on Muhlenhardt Road, due to the fact that double fronted lots exist on one side and there is considerable maintenance cost savings by upgrading Muhlenhardt Road. Official Proceedings of the April 20, 1999 Shakopee City Council Page -4- Mr. Loney explained that the main issue is whether to reconstruct McGuire Circle and McGuire Court as a separate project or to include Muhlenhardt Road, and also whether the Council agrees with staff's determination of assessed cost and City cost participation for the Muhlenhardt Road project costs. Also at issue is whether the City should do a benefit appraisal to support the proposed assessments. The cost of a benefit appraisal would be $6,000 and could not be done very quickly. Staff recommends not ordering a benefit appraisal for this project. Another issue is when to conduct the assessment hearing for this project. Typically, the City assesses a project after the final costs are determined and identified. If at this public hearing, there is a majority of support for the project, staff would recommend assessing the project using final construction costs. This is the most fair method and is the preferred method by the public since it is the most accurate. In response to a question as to whether a waiver of assessment appeals would be a viable option in this situation, Bruce Loney stated that this would be an option. Mayor Brekke asked if there was anyone present in the audience who wished to address the City Council on this matter. Terry Kanitz, 8563, McGuire Circle, approached the podium and stated that he was in favor of Alternatives No. 1 (from CR 16 to McGuire Circle) and/or 3 (CR 16 to Horizon Drive), to improve Muhlenhardt Road as well as McGuire Court and McGuire Circle. He also said he would be in favor of an assessment waiver. Gretchen Theis, 2134 Muhlenhardt Road, approached the podium and stated that she was in favor of Alternative of No. 3 for Muhlenhardt Road. She said that tarring Muhlenhardt is the best alternative in the long run. Robert Wetherille, 8583 McGuire Court, approached the podium and thanked Bruce Loney for his cooperation in working with the residents involved. He said that Mr. Kanitz summarized the feelings of the residents in the area nicely, stating that the majority of them were in favor of Alternative No. 1 (as petitioned) for McGuire Court and McGuire Circle, as well as doing something for Muhlenhardt Road. He also agreed that paving Muhlenhardt, Alternative #3, was the best alternative in the long run. Dennis Vix, 8575 McGuire Circle, approached the podium and stated that there is a measure of civic pride in having Muhlenhardt Road paved. He said he attended many meetings many over the years regarding Muhlenhardt Road and that the Council had felt that no one stated they wanted Muhlenhardt Road improved. He said this feeling has changed at this time and that it is the financial responsibility of the residents to take care of this now. John Mikkonen, 8673 McGuire Court, approached the podium and stated he was in favor of Alternative No. 3 for Muhlenhardt Road. He said he would like to see the job done. Official Proceedings of the April 20, 1999 Shakopee City Council Page -5- Tommy Johnson, 8621 McGuire Court, approached the podium and stated he was in favor of Alternative No. 1 for McGuire Court and McGuire Circle. He also stated his support for Alternative No. 3 for Muhlenhardt Road. Sean Simondet, 8550 McGuire Circle, approached the podium and stated that there is a significant amount of dumping in the area and he hoped that the improvements would help alleviate this problem. He is in favor of the improvements. Dave Marrone, 8574 McGuire Court, approached the podium and stated he was in favor of Alternative No. 3 for Muhlenhardt Road. Brad Shrader, 8711 McGuire Court, approached the podium and stated that he was in favor of Alternative No. 3 for Muhlenhardt Road.. Paris Solberg, 8569 McGuire Circle, approached the podium and stated that she was in favor of Alternative No. 3 for Muhlenhardt Road. Steve Muhlenhardt, 7556 Eagle Creek Blvd., approached the podium and stated that he is being assessed for two lots and that he already has access. He said he would be in favor of the improvement if he could see that his property value would increase by the assessment of$5,000. Tom Brodersen, 2325 Horizon Circle, approached the podium and stated that he was not notified of the initial meeting and thanked Bruce Loney for extending his regrets. He said that paving Muhlenhardt Road is good for those on McGuire Court and McGuire Circle because their assessment decreases by having those on Horizon Circle assessed for part of Muhlenhardt Road. He said that those on Horizon Circle were assessed when it was paved, and they could be double assessed with this improvement. However, he said he supports the improvements because he understands what they are going through. He said that having Muhlenhardt Road as an access for the fire department is a good idea only in theory. Mr. Brodersen said that he had spoken with a realtor, professional landscaper and a professional appraiser, and it is their collective opinions that paving Muhlenhardt Road would improve the egress from Horizon Drive, that it will not increase the value of his property because the most desired entrance is from Horizon Circle, and that because there is no access from his property to the gravel road, it does not affect the overall market value of the property. In terms of vehicle activity on Muhlenhardt Road, he said he conducted a survey of his own on various days and times, and determined that only 24 cars used this road. He said that blacktopping the north section of Muhlenhardt Road from CR 16 McGuire Circle makes sense as well as top sealing from McGuire Circle to Horizon Drive would keep the cost down. Official Proceedings of the April 20, 1999 Shakopee City Council Page -6- Greg Hanninen, 2263 Horizon Circle, approached the podium and explained that his back yard extends from Horizon Drive to Muhlenhardt Road, and that he uses the paved accesses from Foothill Trail and Horizon Drive and said he did not feel that the improvement would increase the value of his property. Doug Theis, 2134 Muhlenhardt Road, approached the podium and stated that he understands the feelings of those on Horizon Circle, but said this is a safety issue for him, and that the area looks trashy. He said he was in favor of any improvement. Carol Kanitz, 8563 McGuire Circle, approached the podium and stated she was in favor of paving McGuire Circle and McGuire Court as well as Muhlenhardt Road from CR 16 to Horizon Drive. She said this is a very steep grade and when it rains it runs down Muhlenhardt Road and feels that the chip sealing would not last. Stacy Shrader, 8711 McGuire Court, approached the podium and stated that she would like to see all of McGuire Court, McGuire Circle paved as well as Muhlenhardt Road from CR 16 to Horizon Drive. Mayor Brekke asked if there was anyone else present in the audience who wished to address the City Council on this matter. There was no response and Mayor Brekke closed the public hearing. A discussion ensued relating to seal coating versus paving Muhlenhardt Road and who would be assessed under Alternative No. 3, improvements from CR 16 to Horizon Drive. Sweeney/Amundson moved to approve Alternative No. 1 for McGuire Circle and McGuire Court. Motion carried unanimously. A discussion ensued regarding cost benefit, assessments and the City's cost participation for Muhlenhardt Road. Sweeney/DuBois moved to approve Alternative No. 3 for Muhlenhardt Road, CR 16 to Horizon Drive. Motion carried unanimously. Sweeney/Link moved to approve the amendment to the feasibility study, adding properties located in Horizon Heights. Motion carried unanimously. Sweeney/Amundson moved to allow Bruce Loney to add a "not-to-exceed" figure in the waiver release to be signed by the property owners using the numbers and properties presented to the City Council in the amendment to the feasibility study. Motion carried unanimously. DuBois/Sweeney moved to authorize staff to enter into an extension agreement with WSB & Associates to perform a preliminary survey. Motion carried unanimously. Official Proceedings of the April 20, 1999 Shakopee City Council Page -7- DuBois/Amundson moved to amend Resolution No. 5118 by inserting "and Muhlenhardt Road between CR 16 and Horizon Drive, Project 1999-2." Motion carried unanimously. Tom Brodersen approached the podium and said his assessment is $5,400 with a property value of$20,000. This equals a 25% assessment. He asked if there was a state law that he could only be assessed so much. Karen Cole, City Attorney, stated that there is no cap on assessments except that an assessment cannot be imposed that is greater than the amount of benefit to the property. Specifically, the assessment cannot exceed the amount that the market value increases as a result of the improvement. DuBois/Amundson offered Resolution No. 5118, A Resolution Ordering An Improvement and Preparation of Plans and Specifications for McGuire Circle, McGuire Court and Muhlenhardt Road, Between County Road 16 and Horizon Drive, Project No. 1999-2, as amended, and moved its adoption. Motion carried unanimously. A recess was taken at 8:53 p.m. The meeting re-convened at 9:06 p.m. Judith Cox, City Clerk, explained that the new Shakopee Coyotes baseball club has asked the Shakopee Jaycees to sell beer during their home games at Tahpah Park. Ten games are scheduled. The City Code limits the number of temporary licenses that can be issued to 10. Should a game be rained out there would not be enough time to allow for the application for an additional temporary license. Therefore, the Jaycees have decided to request a regular license which would allow them to sell beer at the baseball field for all the games no matter when they occur. Judith Cox stated that Chief Hughes has advised her that there is no reason that the license should not be issued. The license would be confined to the fenced in baseball field. A discussion ensued regarding a liquor sales tax within the stadium to off set the investments to the Joe Schleper Stadium. The City Clerk explained that this license would only go through the end of June and suggested that this could be viewed as a test period. The City Attorney said this would need to be researched. Jack McGovern, Jaycees, approached the podium and stated that a map of the area and proof of insurance have been provided. He has also discussed security issues with the Police Chief. Gary Hartmann, Shakopee Coyotes General Manager, approached the podium and explained that the beer sales are a temporary situation until they know how much money is available. He also said he was open to the tax. Official Proceedings of the April 20, 1999 Shakopee City Council Page -8- Amundson/Link moved to approve the application and grant an on sale 3.2 percent malt liquor license to the Shakopee Jaycees, Inc., within the Joe Schleper Baseball Stadium at Tahpah Park, upon submission of the required evidence of insurance, effective May 2, 1999. Motion carried unanimously. Michael Leek explained that the Planning Commission reviewed the Preliminary plat of Vierling Plaza and recommended approval subject to conditions. He noted that the proposed design of the intersection has raised some concern and recommended tabling this item to May 4 as the applicant has appealed to the City Council for a clarification of the concerns from the Board of Adjustments and Appeals in the Conditional Use Permit. This appeal will also come before the Council on May 4. A discussion ensued regarding turn lanes on Marschall Road. Cncl. Sweeney moved to table Resolution No. 5110 to May 4. Motion died for lack of second. Greg Soule approached the podium, on behalf of the applicant, and stated that he attended a productive meeting regarding traffic design. However, he said that he had nothing specific to bring forward at this time, that they are still working on traffic design and asked Council to table the preliminary plat until May 4. Susan Reed, 1812 Granite Drive, approached the podium and stated concerns about safety for children. Dave Benson, 1852 E Vierling Drive, approached the podium and stated he had concerns with where the building is with respect to looking out his windows. He said there appears to be only minor screening. DuBois/Link moved to table the preliminary plat of Vierling Plaza to May 4, 1999. Motion carried unanimously. Michael Leek explained that Tollefson Development is requesting approval of a Preliminary Plat of Brittany Village. The Planning Commission recommended approval of the Preliminary Plat, subject to conditions. He stated that there is an issue regarding the easements and 33 foot strip which requires further discussion between the City Attorney and the applicant's attorney. A discussion ensued regarding berms along Sarazin Street. Michael Leek explained that berms are not required by the City Code or design standards. He said that the PUD plans have already been approved and any additional requirements would require an amendment to that PUD. Official Proceedings of the April 20, 1999 Shakopee City Council Page-9- Mr. Leek explained that the 33 foot strip of land was acquired by the City when property was annexed from the township. He said there are no plans to use this for any roadway purpose, and there is no inherent value to be gained in trying to sell it. Gary Wollschlager, on behalf of the applicant, approached the podium and stated that they are working with the Attorney to clarify issues relating to the 33 foot strip and an 8 foot easement. Mr. Wollschlager said it was his understanding that the City Attorney was going to recommend that the land be conveyed to them for $1.00. A discussion ensued as to what the City gets in return for the PUD. Michael Leek explained that the front yard set back is from a public street right-of-way so there is green space within the 60 foot right-of-way easement in addition to the 25 foot setback. Amundson/DuBois offered Resolution No. 5112, A Resolution of the City of Shakopee, Minnesota, Approving the Preliminary Plat of Brittany Village, and moved its adoption. Motion carried unanimously. Sweeney/DuBois offered Resolution No. 5113, A Resolution of the City of Shakopee, Minnesota, Approving the Final Plat of Southbridge Cove, and moved its adoption. Motion carried unanimously. Link/DuBois offered Resolution No. 5115, a Resolution of the City of Shakopee, Minnesota, Approving the Final Plat of Classics at Southbridge, and moved its adoption. (Motion carried under the Consent Agenda.) Link/DuBois offered Resolution No 5116, A Resolution of the City of Shakopee, Minnesota, Approving the Final Plat of Longmeadow 2nd Addition, and moved its adoption. (Motion carried under the Consent Agenda.) Michael Leek explained that Sand Companies, Inc. has submitted an application for approval of a proposed Planned Unit Development (PUD) titled `Boulder Ridge Townhomes." The PUD proposes to develop 52 townhome units and a private street. Michael Leek reported that all but a few of the neighborhood concerns will be part of the project. The revised PUD plan includes a lower density and larger setbacks from the roadway than the previous plan. The Planning Commission also recommended approval, subject to conditions. A discussion ensued regarding traffic and the entrance across from Crossroads. Bruce Loney stated that the second entrance into Cub Foods may warrant a traffic signal in the future. Speed bumps were also discussed and Bruce Loney explained that speed bumps are 3-6 inches high and Official Proceedings of the April 20, 1999 Shakopee City Council Page -10- intended to slow traffic as opposed to a speed hump, which is more gradual with the intent to slow traffic as well. He said they do reduce speeds but can impact large trucks. Leo Sand, Sand Companies, approached the podium and reported that he had attended several meetings with the neighbors regarding speed bumps. The neighbors requested five speed bumps, no parking on the private streets and additional berming. Additional parking spots were also added. The development has been reduced from 88 units to 54 units. Other concerns of the neighbors involved exterior design such as color selection and shutters. A discussion ensued regarding speed bumps. Link/Sweeney offered Resolution No. 5111, A Resolution of the City of Shakopee, Minnesota, Approving Planned Unit Development Overlay District No. 16, Boulder Ridge Townhomes, and moved its adoption. Sweeney/Amundson moved to amend Resolution No. 5111 by adding a condition that no speed bumps or humps are permitted on private streets. Motion carried unanimously. Motion carried unanimously on Resolution No. 5111, as amended. Link/DuBois offered Ordinance No. 546, Fourth Series An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 11, Zoning, and moved its adoption. (This amendment pertains to rental car facilities). (Motion carried under the Consent Agenda.) Mark McNeill reported that Paragon Cable has notified the City that it would like to renegotiate its cable franchise with the City. As a result the Cable Commission interviewed two law firms who specialize in this area of law. Their recommendation is to hire Adrian Herbst of Baller- Herbst Law Group for consulting services. Mr. Herbst's rates are $180.00 per hour. His associate attorney is at $160.00 per hour. Because of the method of payment a contract between the City and the Cable Commission and Shakopee Cable Access Corporation will be needed. The monthly fees are go to the Cable Access Corporation and an agreement between the three parties is necessary to pay for the franchise renewal negotiations. This is estimated from $10,000 to 25,000. Sweeney/DuBois moved to approve the hiring of Adrian Herbst of Baller-Herbst Law Group as cable television attorney, to assist the Cable Commission in its franchise renegotiation, and subsequent attendant questions. Motion carried unanimously. Sweeney/Amundson moved to negotiate an implementation agreement with the Community Access Corporation. Motion carried unanimously. Official Proceedings of the April 20, 1999 Shakopee City Council Page -11- Michael Leek stated that Amcon is requesting a partial vacation of Dalles Drive, between Ramsey Street and Swift Circle. Amcon was granted a 45 foot variance (from the 75 foot side/rear yard set-back) by the Board of Adjustment and Appeals in January, 1999, to construct a 5-unit office building. They are now proposing to convert the 5-unit office to include a daycare center, and add a new building to the north. Cncl. DuBois stated that she would be abstaining from the discussion and voting on this item. Michael Leek explained that staff has tried to discourage this at this time, without success. Sweeney/Link offered Resolution No. 5119, A Resolution Setting a Public Hearing Date to Consider the Partial Vacation of Dalles Drive Right-of-Way Between Ramsey Street and Swift Circle, City of Shakopee, Minnesota, and moved its adoption. Motion failed unanimously with Cncl. DuBois abstaining. Link/DuBois offered Resolution No. 5114, A Resolution Setting the Public Hearing Date to Consider the Vacation of Easement Within Boulder Ridge, and moved its adoption. (Motion carried under the Consent Agenda.) Link/DuBois offered Resolution No. 5120, A Resolution of the City of Shakopee, Minnesota, Granting an Appeal to Conditional Use Permit Nos. PC 98-44 and PC 98-45, Specifically Condition No. 1, for a Public School Expansion & Addition in the Urban Residential (R-1B) Zone, and moved its adoption. (Motion carried under the Consent Agenda.) Link/DuBois offered Resolution No. 5122, A Resolution Setting the Public Hearing Date to consider the Vacation of Part of an Alley Within Block 36, Original Shakopee City Plat, and moved its adoption. (Motion carried under the Consent Agenda.) Link/DuBois moved to approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, as requested by Centex Homes, as per their letter dated March 31, 1999 and direct staff to publish notice of the suspension terms with the conditions as recommended by staff. Suspension on the hours are as follows: Saturdays from 7:00 a.m. to 5:30 p.m., from May 1, 1999, to July 1, 1999, in Longmeadow Addition; and 7:00 a.m. to 5:30 p.m. from May 1, 1999, to August 31, 1999, in Classics in Southbridge Addition. Approval is contingent upon minimizing noise exposure near residential areas, if excessive residential complaints are received by the City, the suspension can be revoked at the discretion of the Public Works Director, and blasting activities, if any, must be done from 8:00 a.m. to 5:00 p.m. (Motion carried under the Consent Agenda.) Official Proceedings of the April 20, 1999 Shakopee City Council Page -12- Link/DuBois offered Resolution No. 5124, A Resolution Approving a Wetland Replacement Plan for Valley Green Business Park Limited Partnership, and moved its adoption. (Motion carried under the Consent Agenda.) Link/DuBois offered Resolution No. 5123, A Resolution Appointing Judges of Election and Establishing Compensation, and moved its adoption. (Motion carried under the Consent Agenda.) Link/DuBois offered Resolution No. 5109, A Resolution Amending the 1999 Fee Schedule, and moved its adoption. (Motion carried under the Consent Agenda.) Link/DuBois moved to abate the code 27107 pay 1999 assessments on the following parcels: 27- 201002-0 6315.90 and 27-201001-0 6315.90. (Motion carried under the Consent Agenda.) The joint meeting between the School Board and the Council was scheduled for May 10 at 4:30 p.m. COPS grant participation for an officer in the high school, tennis courts, parking lots and an acquisition schedule for parks adjacent to Sun Path School are among the items to be discussed. In a liaison report, Cncl. DuBois reported that the Chamber of Commerce declined to do Derby Days this year. A recess was taken at 10:30 p.m. for the purpose of conducting the Economic Development Authority meeting. The meeting re-convened at 10:41 p.m. Sweeney/DuBois moved to adjourn to Thursday, April 29, 1999, at 5:00 p.m. Motion carried unanimously. The meeting was adjourned at 10:41 p.m. ,c)• eix, J ith S. Cox ity Clerk Esther TenEyck Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 29, 1999 Mayor Brekke called the meeting to order at 5:02 p.m. with Councilmembers Deb Amundson, Jane DuBois, Cletus Link and Bob Sweeney present. Those absent: None. Also present were Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Paul Snook, Economic Development Director and Bruce Loney, Public Works Director. Link/Amundson moved to approve the agenda. Motion carried unanimously. The Council entered the Work Session regarding the housing moratorium. The following members of the Planning Commission were present: William Mars, Larry Meilleur, Mary Romansky and Michael Willard. Jon Albinson and John Schmitt were also present. Mayor Brekke reviewed the agenda. He explained that the first item would be a general brainstorming session followed by splitting into smaller groups to discuss ideas. After the small group discussions, the Council and Planning Commission would regroup and discuss identified issues and concerns. Mayor Brekke stated that the main topic of discussion was to be land use. Members of the group were asked to brainstorm and submit ideas of what qualities were present in the best neighborhoods they had lived in. The following ideas were given: appearance, sidewalks, trees, a sense of belonging, community involvement, open space, well maintained yards, recreation/playgrounds, vehicle clutter absent, parks, trails and well-planned neighborhoods. Bob Sweeney noted that not all neighborhoods were the same as were being described. The brainstorming session continued with the following additional ideas: commercial/convenience store variety, a variety of houses and affordability. Jane DuBois noted that the City is not going to be the same as it was 30-40 years ago and is going to be a mixed population. John Schmitt stated that he had read an article that the City has 21% of its children receiving subsidized meals which is the highest percentage in the Twin Cities. The group split into three smaller groups to discuss land use, transportation and other concerns at 5:32 p.m. The Work Session re-convened at 6:44 p.m. Official Proceedings of the April 29, 1999 Shakopee City Council Page -2- The following ideas were presented as the main concerns/issues of land use in the City. Group 1 defined its main concerns as follows: Have more open spaces; Have an R2 single family buffer; Include small neighborhood convenience centers; Rezoning definitions; Overlay the land use with the transit plan; Perform a land use study; Require a Disclosure Statement of the developer's plan for the land; and Construct sidewalks or trails before homes are occupied to avoid gaps and maintain consistency. Group 2 identified the following concerns/issues: Buffering such as trees, green space and trails; Downsize the density; Blend neighborhoods; City should have more control of PUD's; Less focus on density and more on appearance; Signage should be posted regarding proposed land use; and Change the expectations of residents. Group 3 identified the following concerns/issues; Scatter mixed housing by increasing density to give the developers an incentive; More open space; Look at the raw features of the land to ensure mixed uses; Code enforcement; Drafting of a mission statement; and Keeping PUD's as control mechanisms. The concerns/issues were then reduced to five main concerns/issues: 1) Single Family Transition including buffering and neighborhood commercial; 2) More PUD control; 3) Drafting a disclosure statement and using signage; 4) Mixed use; and 5) Open spaces. Staff was directed to prioritize the rest of the ideas. Regarding transportation, Group 1 identified the following issues/concerns: Creating more realistic rights of way for better traffic flow; Have design criteria for streets; Require consistent trails and sidewalks; Install frontage roads; and Have a precise Valley View road plan with County Road 17. Group 2 identified the following issues/concerns: Install a pedestrian bridge on 169; Add another community trail; Have speed limits on main collector streets; and Have a commuter station perhaps in partnership with another city. Group 3 identified the following issues/concerns: Have design criteria for streets; Install a pedestrian trail; Build a commuter station and make the transportation plan land use appropriate. The concerns/issues were then reduced to three main concerns/issues: 1) Design Criteria; 2) Pedestrian/trail issues; 3) Building a commuter station. Staff was again directed to prioritize the rest of the ideas. Other issues/concerns that were brought up included: Using Huber Park as a community draw; Create more involvement via a neighborhood representative and Downtown redevelopment. Official Proceedings of the April 29, 1999 Shakopee City Council Page -2- Amundson/Link moved to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 7:57 p.m. Respectfully submitted, • . •• �. pith S. Cox ty Clerk Janet Vogel Freeman Recording Secretary 41-8 CITY OF SHAKOPEE CONSENT Memorandum,Memorandum � _ TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: July 1, 1999 Introduction and Background Attached is a print out showing the division budget status for 1999 based on data entered as of 06/30/99 . Also attached is a regular council bill list for invoices processed to date for council approval . Included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191) and Seagate (codes 6654 & 9450 including Canterbury Drive) in the amount of $2,434 .44 . Also included in the check list but under the control of the S.W. Metro Drug Task Force (code 9825) are checks in the amount of $36, 022 . 38 . Action Requested Move to approve the bills in the amount of $323, 645 .45 . • • CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 06/30/99 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 11 MAYOR & COUNCIL 74,080 2,687 12 CITY ADMINISTRATOR 28,57539 219,200 13,066 86,648 40 13 CITY CLERK 201,220 12,439 15 FINANCE 85,141 42 348,770 73,669 190,672 55 16 LEGAL COUNSEL 269,000 29,421 17 COMMUNITY DEVELOPMENT 186,597 69 751,720 48,541 223,655 30 18 GENERAL GOVERNMENT BUILDINGS 232,230 17,826 86,017 31 POLICE 1,930,119 134,896 847,943 44 32 FIRE 44 618,420 13,137 211,965 34 33 INSPECTION-BLDG-PLMBG-HTG 326,710 27,011 41 ENGINEERING 140,005 43 507,620 46,661 223,847 44 42 STREET MAINTENANCE 827,730 32,855 44 SHOP 291,305 35 145,330 14,061 66,033 45 46 PARK MAINTENANCE 487,090 33,543 91 UNALLOCATED 187,242 38 594,550 -13,378 40,741 7 TOTAL GENERAL FUND 7,533,789 486,435 2,896,389 38 17 COMMUNITY DEVELOPMENT 500,630 49,173 334,365 67 TOTAL TRANSIT 500,630 49,173 . 334,365 67 19 EDA 403,170 7,301 41,395 10 TOTAL EDA 403,170 7,301 41,395 10 • H . a) . tri LS a At a a a as a a awa a as a a a as a a a 0 H H H H H H H H H H H H H H H H H H H H H H i to H x Cil 01 0 ca o, a Z 01 p H z hz o w rrr to m U 1.0 to VD m H d' a, LII U1 L.0 0 O O L''CO a, 0 H N M .4. 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CI. /15, CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider Ordering an Improvement and Preparation of Plans for the 1999 Street Overlay and Alley Reconstruction, Project No. 1999-6 DATE: July 6, 1999 INTRODUCTION: Attached is Resolution No. 5179, a resolution ordering the preparation of plans and specifications on improvements to 11th Avenue, from County State Aid Highway (CSAH) 17 to Merrifield Street and Block 6 Alley Reconstruction. BACKGROUND: On May 18, 1999, Resolution No. 5153 was adopted and ordered the preparation of a feasibility report for 11th Avenue, from CSAH 17 to Merrifield Street and Block 6 Alley improvements. On June 1, 1999, Resolution No. 5157 was adopted accepting the feasibility report and setting a public hearing date for July 6, 1999. The 11th Avenue bituminous overlay improvement was initiated by staff as part of the City's Pavement Preservation Program and Block 6 alley reconstruction was initiated from a request from Levee Drive apartment residents. The public hearing will allow the property owners adjacent to the project area and the general public an opportunity to address the City Council on this project. Staff will make a full presentation at the July 6, 1999 Council meeting on the feasibility report for the public and the Council at the public hearing. The bituminous overlay on 11th Avenue will complete the pavement preservation work in this area from the 1997 Street Overlay Project. This street is for access to the Shakopee Junior High School. Block 6 alley is severely deteriorated and warrants reconstruction of the existing pavement. Both the bituminous overlay and alley reconstruction improvements are proposed to be assessed 25% to benefitting properties and 75% of the cost paid by the City using Pavement Preservation Funds. ALTERNATIVES: 1. Adopt Resolution No. 5179, which orders plans and specifications for 11th Avenue, from CSAH 17 to Merrifield Street and Block 6 alley reconstruction as recommended by the feasibility report. 2. Determine that this project should not be constructed at this time and deny Resolution No. 5179 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 5179, to reconstruct Block 6 alley and improve 11th Avenue, from CSAH 17 to Merrifield Street by bituminous overlay as described in the feasibility report. ACTION REQUESTED: Offer Resolution No. 5179, A Resolution Ordering an Improvement and Preparation of Plans and Specifications for the 1999 Street Overlay (11th Avenue, from County State Aid Highway 17 to Merrifield Street) and Block 6 Alley Reconstruction, Project No. 1999-6 and move its adoption. 1 ,/j/���r"lY ruce Loney Public Works Director BL/pmp MEM5179 RESOLUTION NO. 5179 A Resolution Ordering An Improvement And Preparation Of Plans And Specifications For The 1999 Street Overlay (11th Avenue, From County State Aid Highway 17 to Merrifield Street) And Block 6 Alley Reconstruction Project No. 1999-6 WHEREAS, Resolution No. 5157 adopted on June 1, 1999, fixed a date for Council hearing on the proposed improvement to 11th Avenue, from County State Aid Highway 17 to Merrifield Street by bituminous overlay and to improve Block 6 Alley by reconstruction of existing bituminous pavement and any appurtenant work as described in the feasibility report; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 6th day of July, 1999, at which all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That the improvement is necessary, cost effective and feasible and is ordered as hereinafter described: 11th Avenue, from County State Aid Highway 17 to Merrifield Street by bituminous overlay and to improve Block 6 alley by reconstruction of existing bituminous pavement and any appurtenant work as described in the feasibility report. 2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 1999-6 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk Ii MEMORANDUM TO: Mayor and City Council, City of Shakopee,Minnesota FROM: Jim Thomson, City Attorney DATE: July 2, 1999 RE: Liquor License Hearings Attached are copies of the notices that have been sent to the three liquor licensees concerning the alleged violations of selling alcoholic products to persons under the age of 21. The alleged violations took place on or about April 9, 1999. The purpose of these notices is to inform the licensees that the City Council will consider this issue at its July 6, 1999 meeting at 7:30 p.m. The maximum penalty that the City Council can impose for violation of its liquor regulations is a penalty of up to $2,000, a suspension of the liquor license for up to 60 days, a revocation of the liquor license, or any combination of these penalties. If the City Council is considering imposing a suspension or revocation, the licensee must be given the opportunity for a hearing by an independent hearing officer. The purpose of this agenda item is to allow the licensees to appear before the Council and either admit or deny the violation. If they admit the violation, there is no need for a hearing. If, however, a licensee denies the violation, a hearing before an independent hearing officer will need to be scheduled if the City Council is considering suspension or revocation of the license. My recommendation as to how to proceed is as follows: 1. Either the Mayor or I can give a brief summary of the background and purpose for the agenda item. 2. The Mayor would then call each case and the licensee will have an opportunity to admit or deny the violation and to give any extenuating circumstances they feel are relevant. If the licensee admits the violation, the City Council can impose the penalty immediately. If the licensee denies the violation,we will need to schedule a hearing. JJT-165365 SH155-23 CITY OF SHAKOPEE NOTICE REGARDING VIOLATION OF LIQUOR REGULATIONS Certified Mail TO: Please take notice that the City Council of the City of Shakopee in the City Council Chambers, Shakopee City Hall, 129 South Holmes Street, Shakopee, Minnesota at 7:30 p.m. on July 6, 1999 will consider whether action should be taken against your license as a result of an alleged violation occurring on or about , 1999 regarding sales of alcoholic products to a person under the age of 21. The maximum penalty that may be imposed for violation of the City's regulations is revocation of your liquor license, suspension of your liquor license for up to 60 days, a civil penalty of$2,000 for each violation, or any combination of these penalties. Prior to any suspension or revocation taking effect, you have the opportunity for a hearing by an independent hearing officer. If you request such a hearing, it will be conducted in accordance with the procedures in the Minnesota Administrative Procedures Act, Minnesota Statutes, Section 14.57 to 14.69. You are notified that you have the right to appear at the Council meeting on July 6, 1999. At the meeting you will be provided with the opportunity to either admit to the violation or to request a hearing before an independent hearing officer. If you request a hearing, it will be conducted at a later date. If you do not appear at the July 6, 1999 meeting, the City Council may impose a fine of up to $2,000 or schedule a hearing to determine if a suspension or revocation of your license is warranted. Dated: , 1999. By Order of the Shakopee City Council Judith S. Cox, City Clerk 129 South Holmes Street JJT-164483 SH155-23 • CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Final Plat of Dublin Square 1st Addition DATE: July 6, 1999 Discussion Dublin Square, LLC is requesting Final Plat approval of Dublin Square 1st Addition. The subject site is generally located north of 17th Avenue and east of County Road 17. A copy of the June 17, 1999, Planning Commission staff memo is attached for your reference. Jim Allen is expected to appear before the Council to request that he be allowed to revise the final plat to provide a marginally smaller setback to accommodate standard size garages. Should the Council decide to allow revision of the final plat, it should add a condition allowing revision of the plat drawing prior to recording of the final plat. Alternatives 1. Approve the Final Plat of Dublin Square 1st Addition, subject to conditions recommended by the Planning Commission and staff. 2. Revise the conditions of approval for the Final Plat of Dublin Square 1st Addition, and approve subject to the revised conditions. 3. Do not approve the Final Plat of Dublin Square 1st Addition. 4. Table action on this item and request additional information from the applicant and/or staff. Planning Commission Recommendation The Planning Commission recommended the approval of the Final Plat of Dublin Square 1st Addition, subject to conditions(Alternative No. 1). Action Requested Offer Resolution No. 5177, a Resolution Approving the Final Plat of Dublin Square 1st Addition, subject to conditions, and move its approval. In the alternative the Council may approve the final plat with the revisions anticipated to be requested by Jim Allen, and direct staff to revise the resolution of approval to require revision of the plat drawing prior to recording of the plat. Julie Klima Planner II i:\commdev\cc\1999\cc0706\fpdubsql.doc RESOLUTION NO. 5177 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING 1H.E FINAL PLAT OF DUBLIN SQUARE 1ST ADDITION WHEREAS,Dublin Square, LLC is the applicant and owners of said property. WHEREAS, the property upon which the request is being made is legally described as follows: That part of the North Half of the Northeast Quarter of the Northwest Quarter of Section 17, Township 115, Range 22, Scott County, Minnesota, lying northerly of the south 50.00 feet and southerly of the north 33.00 feet. WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat of Dublin Square 1st Addition on June 17, 1999, and has recommended its approval. WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF 1'HE CITY OF SHAKOPEE,MINNESOTA, as follows: That the Final Plat of Dublin Square 1st Addition is hereby approved subject to the following conditions: The following procedural actions must be completed prior to the recording of the Final Plat: A. Approval of title by the City Attorney. B. Execution of a Developers Agreement for construction of required public improvements: 1. Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 2. Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 3. Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 4. Installation of sanitary sewer and storm sewer systems, and construction of streets (both public and private) in accordance with the requirements of the Design Criteria and standard specifications of the City of Shakopee. 5. 6. Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. 7. The developer shall be responsible for payment of Trunk Storm Water Charges, Sanitary Sewer Trunk Charges, security for the public improvements, engineering review fees, and other fees as required by the City's adopted Fee Schedule. C. The applicant shall provide the City with names for the private streets to ensure compliance with city street naming policies. D. The Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities. E. A Common Interest Community (CIC) plat shall be filed for this project. F. The developer shall install a trail or sidewalk per City Staff's discretion and approval along one side of Dublin Lane. G. All necessary easements, including drainage and utility easements, trail easement, ponding easement and access easements to ponding areas, shall be indicated and dedicated in the revised site plan and plat as required by City Code and according to the City Engineer. H. The City shall require the submission of a landscaping bond in the amount equal to 115% of the value of the landscaping materials to ensure compliance and completion of plantings. I. Approval by the City Attorney and staff of the Homeowners Documents pertaining to parking and access and parking enforcement on Outlot A. J. The applicant is required to conduct a noise impact study. If sound levels exceed 70dB, the developer shall mitigate said noises and provide buffering to the development. II. The following conditions shall apply after the filing/recording of the Final Plat: A. Park dedication fees are due at $1,000/unit, and may be deferred until issuance of building permits. If deferred, fees will be adjusted to reflect the current City's adopted Fee Schedule at time of building permit application. B. Grading/Erosion Control/Storm Sewer plans and specifications must conform to City requirements and are subject to approval by City Engineer. C. Building construction, sewer and water services, fire protection and access shall be reviewed for code compliance at time of building permit application. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk s CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Final Plat of Dublin Square 1st Addition MEETING DATE: June 17, 1999 REVIEW PERIOD: May 21 - July 20, 1999 Site Information Applicant: Dublin Square, LLC Property Owner: Dublin Square, LLC Location: East of CR 17 and north of 17th Avenue Current Zoning: Medium Density Residential (R2) Adjacent Zoning: North: Agricultural Preservation(AG)Zone South: Agricultural Preservation(AG)Zone East: High Density Residential (R3)Zone West: Agricultural Preservation(AG)Zone 1995 Comp. Plan: Medium Density Residential Area: 17.68 acres MUSA: The site is within the MUSA boundary. Attachments: Exhibit A: Zoning/Location Map Exhibit B: Dublin Square 1st Addition Final Plat Introduction Dublin Square, LLC is requesting approval of the Final Plat for Dublin Square 1st Addition. This development is generally located east of CR 17 and north of 17th Avenue (Exhibit A). This Final Plat (Exhibit B) is in substantial conformance with the approved preliminary plat. Staff is proposing that the following conditions be included in the approval of this development: 1. The following procedural action must be completed prior to review by the City Council: a) The applicant is required to conduct a noise impact study. If sound levels exceed 70dB, the developer shall mitigate said noises and provide buffering to the development. 2. The following procedural actions must be completed prior to the recording of the Final Plat: a) Approval of title by the City Attorney. b) Execution of a Developers Agreement for construction of required public improvements: i) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. ii) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. iii) Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. iv) Installation of sanitary sewer and storm sewer systems, and construction of streets (both public and private) in accordance with the requirements of the Design Criteria and standard specifications of the City of Shakopee. v) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. vi) The developer shall be responsible for payment of Trunk Storm Water Charges, Sanitary Sewer Trunk Charges, security for the public improvements, engineering review fees, and other fees as required by the City's adopted Fee Schedule. c) The applicant shall provide the City with names for the private streets to ensure compliance with city street naming policies. d) The Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities. e) A Common Interest Community (CIC) plat shall be filed for this project. f) The developer shall install a trail or sidewalk per City Staff's discretion and approval along one side of Dublin Lane. g) All necessary easements, including drainage and utility easements, trail easement, ponding easement and access easements to ponding areas, shall be indicated and dedicated in the revised site plan and plat as required by City Code and according to the City Engineer. h) The City shall require the submission of a landscaping bond in the amount equal to 115% of the value of the landscaping materials to ensure compliance and completion of plantings. i) Approval by the City Attorney and staff of the Homeowners Documents pertaining to parking and access and parking enforcement on Outlot A. 3. The following conditions shall apply after the filing/recording of the Final Plat: a) Park dedication fees are due at $1,000/unit, and may be deferred until issuance of building permits. If deferred, fees will be adjusted to reflect the current City's adopted Fee Schedule at time of building permit application. b) Grading/Erosion Control/Storm Sewer plans and specifications must conform to City requirements and are subject to approval by City Engineer. c) Building construction, sewer and water services, fire protection and access shall be reviewed for code compliance at time of building permit application. Alternatives 1. Recommend to the City Council approval of the Final Plat of Dublin Square 1st Addition, subject to the conditions. 2. Recommend to the City Council approval of the Final Plat of Dublin Square 1st Addition with revised conditions. 3. Recommend to the City Council the denial of the request for approval of Dublin Square 1st Addition. 4. Table a decision in order to allow time for the applicant and/or staff to submit additional information or make any necessary revisions. Staff Recommendation Staff recommends Alternative No. 1, to recommend to the City Council approval of the Final Plat of Dublin Square 1st Addition, subject to conditions. Action Requested Offer a motion recommending to the City Council the approval of the Final Plat of Dublin Square 1st Addition with conditions. la. Ktcm.A__(______, ie Klima ula Planner II is\commdev\cc\1999\cc0615\fpdubsq 1.doc y - -- __.......----------- WI 110 -1s1.H. 169 , ,------- R3 a B1 O GE a 4 R3 @%WI ,f,�� �� ., 17th A e--E. ,,�`�,,,,,,� *, \ \:. R3��0 EL. Ai Cmiiiiii .kC ❑ ❑ ❑ a B2 1 1111 III 1 AG iht Or 400 d AG ► jIII,, " uI ii' ,:, a; L _. 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I I$ I I• $ I g I — — -- •1)N roop god 1uow0vo3 Amin '11 0'Ol� I Z I — __- -J z ►z L _ --_ _J — I f' $ i7 l'8LS w,,.,, I M„6b,S0.00N ZZ-SII-LI it/1 •M•N •f/1 '3'N 041 JO 011,, 10OM I II CC £f I 09 05 i I S lb r a 1 Is . 161 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Stonebrooke 4th PUD DATE: July 1, 1999 INTRODUCTION: At the July 6th meeting,the Council will be asked to rescind action regarding the Stonebrooke 4th PUD which failed on a tie vote at the June 15th City Council meeting. If that action takes place,the Council will be asked to consider other action relating to this PUD. BACKGROUND: As described in the attached memorandum from Mayor Brekke,rescinding of a previous action may take place following a motion being made by any member of the City Council. If such a motion is approved,this PUD will be brought forward for consideration. The Council should be aware that staff has met with applicant Gary Laurent regarding the PUD. There appear to be two issues that the Council needs to resolve as a result of the June 15th Council consideration: 1. Public vs. Private Street-After considering the various options,Mr. Laurent has indicated his intent to make application for Cambridge Court as a public street, but to be constructed to the standards that were previously proposed. This will necessitate several variances. However,the City will have control over a public street that it wouldn't have over a private street status. 2. Septic Systems - Stonebrooke has a Homeowners' Association which is required to annually inspect septic systems;this is more stringent than any other private development in the community. There also appears to be an issue with some of the lots on the west side of Fairhaven having their alternate septic sites located on easements in the adjacent Stonebrooke Golf Course. It was pointed out that these are easements which will stay with the residential property,regardless of ownership of the Golf Course. It should be noted that these particular lots are on Fairhaven,which has always been proposed to be a public street. Therefore,the"private street/septic system" situation is not applicable here;the lots on Cambridge Court are sufficiently sized to contain both the primary and secondary drainfield locations. Elsewhere on the agenda,the final plat approval for Stonebrooke 4th will need to be taken off the table and acted upon. RECOMMENDATION: If the Council is comfortable with the solutions to the public vs.private street, and septic system questions, it is recommended that the PUD be approved, utilizing a resolution which incorporates the needed variances. That resolution, if not included in this packet, will be available on the table at July 6th meeting. ACTION REQUIRED: If the Council concurs, it should,by motion,adopt a resolution incorporating the necessary variances to allow Cambridge Court to be constructed as a public street, utilizing the construction specifications previously submitted. Mark McNeill City Administrator MM:tw CITY OF SIIAKOPEE Memorandum TO: City Council-Activity Report FROM: Jon Brekke, Mayor SUBJECT: Stonebrooke 4th PUD DATE: June 24, 1999 Because of the tie vote regarding the discussion at the June 15th meeting on the above subject, I am directing that an agenda item be placed on the July 6th City Council agenda for consideration of rescinding that action. Rescinding(voiding)the earlier vote will permit discussion to take place with all five members present. According to the City Attorney, a motion to rescind may be made by anyone on the City Council at any time. (The motion by a member of the majority side on a vote is applicable for only actions where reconsideration is needed.) Jon Brekke Mayor JB:tw CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Amendment to the Stonebrooke Planned Unit Development DATE: June 15, 1999 INTRODUCTION Laurent Builders,Inc. has submitted an application for an Amendment to the Stonebrooke Planned Unit Development(PUD). The applicant is requesting the following amendments to the PUD: • Cambridge Court be allowed to be constructed as a private street; • 10 foot side yard setbacks (rather than the 20 feet required by City Code); and • Lot width reduction for Lot 6, Block 2 (This lot proposes a width of approximately 30 feet at the front yard setback line. The City Code requires 150 feet of lot width in this zoning district). A copy of the April 22, 1999, Planning Commission staff memo has been attached for your reference. PLANNING COMMISSION RECOMMENDATION The Planning Commission has recommended the approval of the Amendment to the Stonebrooke PUD to allow the following: 1. Cambridge Court shall be allowed to be constructed as a private street at a width of 28 feet from curb face to curb face with parking allowed on one side only. 2. Ten(10) foot side yard setbacks shall be allowed. 3. Lot 6, Block 2, shall be allowed a lot width as depicted on drawings received by the City on March 22, 1999. ALTERNATIVES 1. Approve the amendment to the Stonebrooke PUD, subject to the conditions recommended by the Planning Commission. 2. Approve the amendment to the Stonebrooke PUD, subject to revised conditions. 3. Do not approve the amendment to the Stonebrooke PUD. 4. Table the decision, and request additional information from the applicant and/or staff. ACTION REQUESTED Offer a motion to approve Resolution No. 5166, A Resolution Approving An Amendment to the Stonebrooke PUD (Alternative No. 1), and move its adoption. Julie Klima Planner II is\commdev\cc\1999\cc0615\pudastbr.doc RESOLUTION NO. 5166 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING AN AMENDMENT TO THE STONEBROOKE PLANNED UNIT DEVELOPMENT(PUD) WHEREAS, on July 14, 1987, the City Council approved Resolution No. 2749, Approving the Stonebrooke Planned Unit Development; and WHEREAS, Laurent Builders, Inc., applicant and property owners has made application to amend the development plans to allow the construction of a private street and variations to setback and lot width; and WHEREAS, the property upon which the request is being made is legally described as: Outlot G, Stonebrooke First Addition, according to the plat thereof on file and of record in the Office of the County Recorder, Scott County, Minnesota and Outlot B, Stonebrooke Second Addition, according to the plat thereof on file and of record in the Office of the County Recorder, Scott County, Minnesota; and WHEREAS, all notices of the public hearing for the Amendment to the Planned Unit Development have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; WHEREAS, the Planning Commission did review the Amendment to the Planned Unit Development on April 22, 1999 and has recommended its approval. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Stonebrooke Planned Unit Development is hereby amended to allow the following: 1. Cambridge Court shall be allowed to be constructed as a private street at a width of 28 feet from curb face to curb face with parking allowed on one side only. 2. Ten(10) foot side yard setbacks shall be allowed. 3. Lot 6, Block 2, shall be allowed a lot width as depicted on drawings received by the City on March 22, 1999. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1999. Mayor of the City of Shakopee Attest: City Clerk Prepared By: City of Shakopee 129 Holmes Street South Shakopee, MN 55379 i:\commdev\c61999\cc0615\pudastbr.doc \ • _ CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Amendment to the Stonebrooke Planned Unit Development(PUD) DATE: April 22, 1999 REVIEW PERIOD: February 5, 1999 -June 5, 1999 DISCUSSION Laurent Builders, Inc. has submitted an application for an amendment to the Stonebrooke Planned Unit Development (PUD). The Stonebrooke development is generally located east of County Road 79 and south of County Road 78 (See Exhibit A). The original Stonebrooke PUD was approved by the City Council in 1987. Laurent Builders, Inc. has now made application for an amendment to the PUD, as part of the proposed 4th Addition of Stonebrooke. Specifically, the applicant is requesting the following amendments to the PUD: • Cambridge Court be allowed to be constructed as a private street; • 10 foot side yard setbacks (rather than the 20 feet required by City Code); and • Lot width reduction for Lot 6, Block 2 (This lot proposes a width of approximately 30 feet at the front yard setback line. The City Code requires 150 feet of lot width in this zoning district). Please see Exhibit B, written communication from the applicant, for further information on these requests. The area proposed for development is in substantial conformance with the original PUD with respect to lot size, configuration, etc. (with the exception of the aforementioned requests for amendment). A full size copy of the entire PUD is available for viewing at City Hall and will be made available at the meeting on April 22. Francis and Bonnie Menden own property that is included within the original Stonebrooke PUD and consented to the original development plans (as evidenced by their signatures on development documentation). The property owned by the Mendens is located directly south of the property proposed for development by Laurent Builders, Inc. Mr. and Mrs. Menden have communicated their concerns about the development to City staff in a letter dated February 23, 1999. Staff responded to their comments by letter(dated March 2, 1999). Staff has been informed that the Mendens did meet with Gary Laurent to discuss outstanding concerns. Following that meeting, staff received a letter from the Mendens outlining concerns that they felt had yet to be addressed. These communications (Exhibit C) have been attached for the Commission's reference. Please find attached as Exhibit D a copy of the proposed site plan. Lots 1 -6,Block 1 and Lots 1 - 9, Block 2 are comprised of property owned by Laurent Builders, Inc. The Mendens are the owners of the property south of Laurent Builders property(identified as Lots 1 -8). The PUD amendment, as applied for, specifically addresses Outlot G, Stonebrooke 1st Addition and Outlot B, Stonebrooke 2nd Addition(these properties are owned by Laurent Builders, Inc.). Therefore, if the amendment were to be ultimately approved by the City, the Mendens would retain the development rights granted to them with the approval of the original PUD. If and when the Mendens wish to develop their property, they would be either held to the original development plan or they could pursue a PUD amendment to propose an alternative development pattern. The Mendens are not bound by the illustrated development pattern shown on Exhibit D. The design of their property has been provided in order to show that the property is able, in some fashion, to be developed in a manner which is consistent with other phases of Stonebrooke. Scott County Environmental Health has recommended denial of the PUD amendment. Comments from Allen Freschette, Environmental Health Manager, have been attached as Exhibit E. Staff is proposing that prior to City Council review of the PUD amendment, that Mr. Freschette and City staff be provided with documentation on ISTS availability for the proposed lots, as well as, results of percolation tests on existing similar septic systems. ALTERNATIVES 1. Recommend approval of the PUD amendment to City Council, subject to conditions, as recommended by staff. 2. Recommend approval of the PUD amendment to City Council, subject to revised conditions. 3. Recommend denial of the PUD amendment to the City Council. 4. Table a decision in order to allow staff and/or the applicant time to provide additional information. STAFF RECOMMENDATION Staff recommends that the Planning Commission recommend approval of the PUD amendment to the City Council, subject to the following conditions(Alternative No. 1): 1. Prior to City Council review of the PUD amendment, Scott County Environmental Health and the City be provided with documentation regarding ISTS availability for the proposed lots that comply with the requirements of the Scott County ISTS Ordinance and percolation tests on existing septic systems. 2. Prior to City Council review of the PUD amendment, the applicant shall submit verification that the wetland impacts resulting from the PUD amendment will not exceed those previously approved by both the City and the Army Corps of Engineers. 3. Cambridge Court shall be allowed to be constructed as a private street at a width of 28 feet from curb face to curb face with parking allowed on one side only. 4. Ten(10) foot side yard setbacks shall be allowed. 5. Lot 6, Block 2, shall be allowed a lot width as depicted on drawings received by the City on March 22, 1999. . x ACTION REOUESTED Offer a motion to recommend to the City Council the approval of the PUD amendment, subject to the conditions, as listed, and move its approval. 'e Klima Planner II i:\commdev\boaa-pc\1999\0422\pudamstb.doc -r r - v- £XfH3rr3A ,,..,•„:.,_ , •..N.,......., . • - c.:7:4w CO.RD. NO. 79 TOWNLINE AVE. o — 4 i.47ti r U) 39aI °Pk SWVO(....„..., e .� �� ilbx 704 go lur Ai Z fil 40 .- E-3 e ilt.v. 4 ez Amai � m / p=7,1 ... ,....._ dee _'\ N--i 0 di 4 6f-:-) 0 �4 7C P in .‘1,fm x \ n 0 ,, ,,. 1 iR. . \ i \ P 110 z \ rrl 1 rallEit_. 0 CO 9 D HER����•�lQ •+ '� — 11 NO. Al *,,;,, crilsri 23 aril viLtsiall . idor. IP D O ro.4 DJ Ng Ick. . •..: �• ir ,,, › ,.. L. ... .. 4 A vs,. a dLo . G7 H a ENSTEIN CT. r� - :11-7.,,, �� gil lilt l 1341 CI W RI ?3- ill iils d a c� 4 ACES a =o m' CIR LE • . .1 C7 0 i e MALE TR. z 2 A /I'N -• n E E T T ..., 0 _ ____. L 1 0 N— �HH7. u N W D73 ° C C o o c �c m � c c_ m a a fr*1 O 2 13 0 o IT a $) T C f v a to 0 v o c < O O • 3 Cc Za rut iUH J I�N N_ • _ G T O N N fD .Zl -• D O Al (Tl N N 3 y T. N ` VI d 3 X, 3 NO D _. o C! S O •t Ex1- ir mitis. -r.,..'' v :,:-3..,..--.4::,t- .r � - 'YT . .yq�si} . .; r ;---1•:•:;a 1...,-'1, �11, } ; { 1-114:‘, v� ... A�� 4. .... i_f w» .,a:,. ,Ry„r 4��7�:�?` . t Y-. .. •RJ ;i `� .. - z t ..CV `The r-r � M�ing _ •� ,.... rporate^Office 100 South Ener Street,Suite 200 LAU R E N T (612)44• 5-6745 Shopee N 55379 Bt L D E R S,Ai N C. Fac (612)445-9727 r::e«,,ea,u,,r.". , ,February 4, 1999 _ _ :111...i.*:'n.1:. ,5>. A''. - f. _,.: . ,,.c.: ::. City of Shakopee : - Planning Department 'i29 South Holmes Street i Shakopee,MN 55379 Attn: Julie Klima . RE: P. U. D. Amendment and Final Plat Application, Stonebrooke 4th Addition, Shakopee,MN Dear Julie, Enclosed please find application for a P. U. D. amendment and Final Plat of Stonebrooke 4th Addition. We feel that the platting of this phase of Stonebrooke substantially conforms to the approved overall P. U. D. The number of lots and general street layout is unchanged. However, an amendment to the P. U.D. is requested so that adjustments can be made and an improved development may result. The requested variations are generally for the purpose of maximizing preservation of existing trees and topography, and are as follows: No. Description Reason for Request 1. Private Road(Cambridge Court) In an effort to better match existing topography, the City maximum street grade standard will be exceeded(8%). The steeper street allows for less grading and impacts to the many trees and vegetation in this area. In addition, a private road will reduce right-of-way and front setbacks,which further minimize the extents of disturbed land on the lot. 2. 10' Side Setbacks Reducing the side setbacks will allow much greater (From 20') flexibility in house placement on each lot. This flexibility will allow for fewer tree impacts and less grading. 3. Lot 6,Block 2 The building sites for Lot 6 and adjacent Lot 5 will Reduction in Lot Width at Setback best fit the existing topography with the layout as shown,resulting in fewer impacts to the surrounding topography and trees. BUILDERS• DEVELOPERS B.L.#0001742 . - P U5•D Amen...ent r , tn y� .«vk �a y- .. �a TM` Stonebrooke 4th Addition •t .c 'r .�µ▪ 6 ;' i,� �, l 'Y'•iI�+q!+"pGLY;� $h .C�i 'Y l 2 _ s • t !r. *:.+^ck.7'�.';F^ tv - "�?k ^^� W? req, S + yr t ,�.' a •.•t • "d•yy. -k' -.a, '� , s '' I- •(., tri a:.R',r ▪ '17.1424a4..."-Jr*- + ' • F I fY v.•_ a'`�, • tom'.1" y"" s "� -• •-. ;t - y^' 'r' 'x'kxa'`' •'•* t t be sere °` meter sn r ban distu u• tton.and individual ti •▪ ='This phase of Stonebroo"ke .y l k P - , aseptic treatment systems as :ve revs us - additio a stormwa yon r a. 'moi%+}%t • acce t run-off frothe ajority of. ace- om p fthe P.UD d a r m this area have been complete un et •revious er,mi (2,rid•Ad tion).wrth no forth pagts „ f proposed. Construction ofthess veme wilt follow this spring summer,pending the required City approvals_ G � {y : r _ x�' wµ s y,�• .mars tree-c s s „� 9 x y, ....�" C ' - `' -}rii x'17GRw�pe '' s' ,` ^We v y - In conclusion,we propose these variations m the approved StonebrookelPlanned Unit Development. These variations will provide anopportunity for better preservation of the existing topographical features on this part of the Stonebrooke site consistent with the goals of the P.U.D. ordinance. Respectfully Submitted, • LAURENT BUILDERS,INC. • • /-61144,uj--- • . . . Randy R. Laurent Vice President enclosures • • • .,. .L _. - - —• .,t,a'-ate w�v+ sy. s 'i- .tc 7-+b'�sas'i+�i'�'n +pi• 7';'s'�L'��,!r tfii�3..r`,s tis. e"•.,r-a'- �e ',� E)(i-11115 `4. iThr7 E% February 23, 1999 • Francis and Bonnie Menden 2544 Lakeview Dr. Shakopee,MN 55379 V City of Shakopee 129 S.Holmes Shakopee,MN 55379 RE: Stonebrooke Development,PUD Agreement and its affects on our property. Ladies and Gentlemen: As land owners,we have several would like tostions dconcerns re request written involving ponses to the andfollowing Stonebrooke Development. We q questions and concerns: Our property was included in the original Stonebrooke Development plan,however the Fourth Addition currently proposed does not include our property. Therefore, as land owners can we or the current property owner,whichever it may be at the time of development, develop our property as a union ofthe Stonebrooke Development?re adion of the Stonebrooke If so,is there a time interval for the cone As developer and landowner of a future addition to Stonebrooke Development,would we have access to Fairhaven Drive? (We do not own property connecting our land to Lakeview Drive.) On the original plan Lakeview Drive continued through our land. Do we or will we have access to all utilities(gas, electric, etc.)through Stonebrooke Development? Does our property maintain the original sewer easements as stated in the PUD agreement? Is the well access for water from the Stonebrooke Association allowed as to continue through the fifth or future addition(which Development? Are there any involves further agreeme nts is oncosts on tohe PUD)to Stonebrooke De p us for these services and/or utilities? 1: Is the City of Shakopee aware that the development plan for the Stonebrooke PUD fouth 'Addition is including a drive for emergency vehicle access at the end of Fairhaven Drive? -. property? T. ,Does the City of Shakopee realize the access would cross through our private t 4. '' ill the various emergency vehicles and personnel cross private property. operty owners we do not agree to the emergency access crossing our personal property.-___ ', • } •!` r �L$wf21- 0.µ. ♦ .,�... • -• ; p'-',.... .t"Tr..•' - tz '4--,...,-Wrs-"7 -.•• i" •e•31‘.•Z- .4.- 'It" .4,3:Ti-1.•"-We,.Z "-ARM!' •'.7, :" ''4,-. _ , ' :;",, •••,,- law"" -• • 1 " - • • .1".." "'" ' 't, .1144•.ttt41,--r•-•-• • • -,•:L -.- A ....•,• . ....-----, - ,'. .- ••., - ,, - -- • 7 . - .. • • ••• -_ ' ,,,,?.-1,-.,.-.---elf-- .z.,•-•-•=:t--.:',---,----" ,-..-. ' , • . .. - — " ••••,,,-.•.•kr•it.1,r,.•••.,4-`-.-rr.. '' - , e... ' • ,- - ' • '',1•• ,a4.i.tr.,.-1.NI A—,," , , '` -`4°. 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' - ' ' .4-..- --•.- . 6)(ifiFrr SCOTT COUNTY PUBLIC WORKS AND LANDS DIVISION ENVIRONMENTAL HEALTH DEPARTMENT fT COURTHOUSE A102 428 HOLMES STREET SOUTH SHAKOPEE,MN 55379-1393 (612)496-8177 Fax:(612)496-8496 MEMORANDUM TO: Julie Klima,Project Manager, Shakopee Planning Dept. FROM: sly • en Frechette,Env. Health Manager DATE February 18, 1999 SUBJECT PUD Amendment- Stonebrooke We recommend that primary and secondary individual sewage treatment systems(ISTS)be located within the residential lots. We note several lots where the alternative site is being proposed for golf course areas. We understand that the previous additions to this development were allowed to have the alternative septic system sites located within the golf course. We suggest that the percolation tests be performed on those previously approved alternative drainfield sites within the existing golf course areas to demonstrate that fairway traffic is not damaging those alternative sites before this practice is allowed to continue. Testing should be done in areas which appear to be impacted the most and which are likely to be where an alternative ISTS would be placed if needed. Considering the soil conditions in this area,most of the ISTSs would likely be mound systems. Locating mounds on golf course areas may not be desirable for the ISTS or golf course operation. Large grass cutting equipment would not be advisable over the top of mounds. Several of the lots show odd configuration of ISTS sites, and all are less than half the size required by the Scott County ISTS Ordinance(5000 square feet each) and are likely not realistic for construction of a mound type system. A site inspection should be conducted with soils information provided prior to approval of any lot. Scott County's ISTS Ordinance,which is effective throughout Scott County, including Shakopee, requires that all proposed lots within a proposed plat be inspected after soils testing has been provided to demonstrate that proposed house pad and ISTS locations are indeed feasible in size and location. It is likely we would not approve most of the proposed lots based on the plans submitted for our review. The lots within the Preserve addition to Stonebrooke which are located within Jackson Township were required to demonstrate two 5000 square foot drainfield locations within each lot that would not be disturbed by golf course,road or house construction activities and which were oriented properly for drainage and design considerations. This appears not to be the case with the plans provided for this amendment. An Equal Opportunity/Safety Aware Employer . . ..._._..:,. -..: ts....,.s. ..,.,,s, ,•,.• ,•• say ;r ifs Vii. • err. y .$,tom i7'FA'G_ Y .40 • SHAKOPEE March 2, 1999 Francis and Bonnie Menden 2544 Lakeview Drive Shakopee,MN 55379 RE: Stonebrooke Development Dear Mr. and Mrs. Menden: In response to your letter dated February 23, 1999, I hope that you will find the following information useful. When the Stonebrooke Planned Unit Development(PUD)was approved by the City, your property was included in the overall development plan. Therefore, should you decide at some point in the future to develop your property, it can be developed as a future addition to Stonebrooke. There is not a date by which Stonebrooke must be developed in its entirety. However, in order for the Preliminary Plat approval to remain valid,the City Council must grant an annual extension to the approval period. Therefore, if the Final Plat of Stonebrooke 4th Addition is ultimately approved by the City, the Preliminary Plat would remain valid for 12 months from the date of approval of the 4th Addition. During that 12 month period you would be able to develop your property in a matter which substantially conforms to the Preliminary Plat. At the end of the 12 month period,you(or any other property owner within Stonebrooke)would need to request that the City Council extend the preliminary plat approval process for an additional 12 months if you wish the preliminay plat(and its inherent development rights) to remain intact. Such requests should be made via written communication. If, for some reason, the City Council were to deny the request to extend you would then be faced with the decision of developing the property in conformance with the preliminary plat or letting the preliminary plat approval terminate without development of the property. Fairhaven Drive is a public roadway, therefore, if Fairhaven Drive is constructed to your property line you would be allowed to continue Fairhaven Drive through your property, as depicted in the original development plan. Utilities (gas, eletric, etc.) would be installed as part of the development process. Costs -• � ::�, associated with the installations of these utilities are addressed between the developer and ` - - :., the utilities companies at the time of development. Stonebrooke is serviced by a private COMUNI TY PRIDE SINCE 1857 5 •limes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 : FAX 612-445.6718 t S ,..._,i,,141,-,".. „d�` Y M�`-i---,1l f-te 'W' w-,- -., t s - i yr _. •�d;,dy`.,„g' C^�'^t j-3' t t ''''''`;41.1'1.'r ell em,th of - the city is not to agreements can not answer questi•ons regarding water seMce, anyassociated4 agreements r< L , I r _y r3',y ., f•xw- ` iX f.-3Y '.` i "'{_� yr. ff.--4,-,--t- y,'iy t- .- r ; #'N 'y The Final Plat of Stonebrooke st dipon .oes not appear to� maee sewer easements - • , ,t, a ;,.+�.q�,�f�i�'''� :� e,..�t-.1w'r„�",� s�.ss�d4"�� •���.'r ..� e sins Have been recorded by crate document with Scott :-L ,,•~ . ,� a However2 these easem f '°`b. ., -. ;' �t ;.;.ax;�' " �i* k 'j.,' f es;' d .� County. :.--•-••• •••:, . d}s.,. . c \ .." y,,fs,-,{ "'--i ,.:N-7,,..,. ,'. ,{, . ,r �'+.^u 1` ,.. '':a � f' The City will review the emergency vehicle access that has been proposed as part of the 4th Addition. At this time it is expected that city staff will recommend that the emergency vehicle access be eliminated ri . If you have any additional concerns or comments, please feel free to contact me at 445.3650. • Sincerely, - - /J..- /66m/biL J lie Klima Planner II • h\julie\piafltrs\stbr4.doc T .S r'aGry!"ri94Yi�G•cf '�'" _.....1ER..'' 4; r d r.'i7^= ' South-Shakopee.Minnesota•55379-1351 x612.445-3655 0 • FAX 612-445-6718 y • t - .i.........1 { ` $° >rt,,t t.zra ibis,, ,. 7 ._ _ . — . . .ems• ., .. y - ''{.Y"_4 Y�...) Y��• ,� .Y .-1.f,..T'•LY Y,1.{.4.st S"ipc.r:,.#15.~')f4i i" 3dc.. l �"3' • — { C.•}' T�" _ _ - KZ .,Om.'3�i.{.+'• - ` 'e April 2, 1999 Francis(Fritz) and Bonnie Menden 2544 Lakeview Dr. Shakopee,MN 55379 Ms. Julie Klima Planner City of Shakopee 129 S. Holmes Shakopee,Mn 55379 RE: Stonebrooke 4th Addition and the PUD Amendment Exhibit Dear Ms. Klima: As owners of property in the Stonebrooke PUD agreement, as recorded, we have several concerns and questions relating to the numerous changes on the PUD Amendment exhibit that has recently been proposed to the City of Shakopee. Initially, our personal residence is not located on the drawing. The location of the lots are drawn ignoring our constructed house,which seems to indicate to us our existing home would be utilizing two of the lots. As a change from the original PUD, the amendment indicates one less lot on our property, further reducing our available lots. The sewage easements to our property are not included on the exhibit as they were on the original PUD agreement. If these easements are not included, are proposed lots 6, 7, and 8 in compliance with the City of Shakopee building lot size requirements? Why are sewer easements for our lots not drawn on this exhibit? What is the City of Shakopee's plan for the current and final location of Fairhaven Drive? Who is responsible for the construction and cost of Fairhaven Drive through our property as the amendment is proposing? Is there a reason this road must go through our property now or in the future? Is Fairhaven Drive a thoroughfare that will extend to Lakeview Drive(as the original PUD plan indicated)? Will Fairhaven Drive be a dead end street as the amendment suggests? What is the purpose of Outlot 0 and B on the amendment? How were these included in the original, approved PUD? What is the situation for the Stonebrook Association community well to continue throughout the lots proposed on our property? ,r i � cr`c^'Ia r rM s�� • 1•744 "�cra .Ja ?d -` rn• f+" As our land is not currently included in, 'e 4 addition of Stonebrook,we will not allow a yaprivate property. drive for emergency vehicle access on ortmo our, Please consider our above concerns and the following changes we are aware of involving the proposed 4th addition to Stonebrook Development and Its amendment exhibit: The road has been altered,cul de sacs have been eliminated,block and lot numbers are different, a thoroughfare has not been completed,Lots have been eliminated, 'street names have changed, sewage easements are not accounted for,and an emergency access has not been determined. We feel these changes negatively affect our property now and in the future Please consider the impact these alterations may have on our land. We would appreciate your assistance with answering our questions and concerns. Sincerely yours, Fritz Menden Bonnie Menden P- 1 • 4-1 • s i , , �•-E zo��x i0 t ,,, Cg w IN x o v e 4 . . .,., � ;W; 0 1 .„.....0: 0 ' Z' , i . ... .00: O — — —7——- •� iw,I ; SLI i \, 4t> 1 lei"f aq I V1 •I ' 1N3113 SY3 ' 00 I3MOd 'd'S 't4 •` • 4i. , ,t. { {• 1 ✓ ,,r' Q t l t,, Y,,,,,,%,,,,N,..s 0 / • • I 3i � .;:i1.! Ffe 1 1 7 % \ ' 7 , : . ..... ,#41 , OOY SSS ! ' I` ! l / ' -•• ••..._...... ) ''- �MOOtl83N015101V101 \, )11 N 0 1 0 O�B �� 1,i/�I// 3 ),0 0 �8 3 N 0 1 S N 1 0 1 1 j1A------------ -- I *r"—'‘'''''' - lIJ /ki, 7--��r -ate-"'_ ._...r` ) ; \--\r .. \ t - --•-- \\ ,1 / ',+ I ✓ ' i 1 `r' / fi ��y I I z � I \ / • \ �._,,.�-- io,�tp9t ►;,j ,/ ,�.- \iqI i I i ••\ ---- ,/ I 0 �:-- -----� r • ' '/ .f l i' 'L egz �I 1 ¢L9i£_C,---1 /' ' ' , �.� p z \ \ 4"%\.--'''.- ,.A.,,,,2,1��.t' - i`y / \, --- =,--1. 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I/ 1 Y. ,, 1 / (DA ‘ , 4 - ,, -/•-..,, -,_..--, , \\\‘:-._.-4,,,, , , ,s I. I,r• 1 /1 - % , , ill f /- i- 1 • AC% - ",,-.T —.--._..._... w 7.--rT +r�%'►�-- ---- -di60'60t--------�3 .6Z,L1.68 N- --) --- 6K I f � g11P • • t. I 1 07-09-99 10:53 From—KENNEDY & GRAVEN +6123379310 T-401 P.01/04 F-219 KENNEDY& GRAVEN,CHARTERED 470 PILLSBURY CENTER MINNEAPOLIS,MN 55402 (612)337-9300 FAX#(612)337-9310 Date: July 9, 1999 Our File No.: SH155-23 TO: Judy Cox FAX#: 445-6718 FROM: Jim Thomson Direct Dial#: (612) 337-9209 COMMENTS: Number of pages including cover sheet: 4 11 a problem arises, call Lucy Hadler at(612)337-9280. NOTICE OF CONFIDENTIAL INFORMATION: This fax contains confidential information which is legally privileged. The information is for the sole use of the intended recipient(s) listed above. Distribution or disclosure to any individuals not so listed is strictly prohibited. Is . b, RESOLUTION NO. 5166 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING AN AMENDMENT TO THE STONEBROOKE PLANNED UNIT DEVELOPMENT (PUD) WHEREAS, on July 14, 1987, the City Council approved Resolution No. 2749, Approving the Stonebrooke Planned Unit Development; and WHEREAS,Laurent Builders, Inc., applicant and property owners has made application to amend the development plans to allow the construction of a private street and variations to setback and lot width; and WHEREAS, the property upon which the request is being made is legally described as: Outlot G, Stonebrooke First Addition, according to the plat thereof on file and of record in the Office of the County Recorder, Scott County, Minnesota and Outlot B, Stonebrooke Second Addition, according to the plat thereof on file and of record in the Office of the County Recorder, Scott County, Minnesota; and WHEREAS, all notices of the public hearing for the Amendment to the Planned Unit Development have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; WHEREAS,the Planning Commission did review the Amendment to the Planned Unit Development on April 22, 1999 and has recommended its approval. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Stonebrooke Planned Unit Development is hereby amended to allow the following: 1. Cambridge Court shall be allowed to be constructed as a public street with a right of way width of 50 feet and a street width of 28 feet from curb face to curb face with parking allowed on one side only. 2. Lots fronting on Cambridge Court shall be allowed a front yard setback of 15 feet or greater 3. Ten (10) foot side yard setbacks shall be allowed. 4. Lot 6, Block 2, shall be allowed a lot width as depicted on drawings received by the City on March 22, 1999. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1999. Mayor of the City of Shakopee Attest: City Clerk Prepared By: City of Shakopee 129 Holmes Street South Shakopee, MN 55379 i:\commdev\c61999\cc0615\pudastbr.doc CITY OF SHAKOPEE /5 -C . Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Final Plat of Stonebrooke 4th Addition DATE: July 6, 1999 Discussion Laurent Builders, Inc. is requesting Final Plat approval of Stonebrooke 4th Addition. The subject site is generally located south of County Road 78 and east of County Road 79. A copy of the April 22, 1999,Planning Commission staff memo is attached for your reference. Alternatives 1. Approve the Final Plat of Stonebrooke 4th Addition, subject to conditions recommended by the Planning Commission and staff 2. Revise the conditions of approval for the Final Plat of Stonebrooke 4th Addition, and approve subject to the revised conditions. 3. Do not approve the Final Plat of Stonebrooke 4th Addition. 4. Table action on this item and request additional information from the applicant and/or staff. Planning Commission Recommendation The Planning Commission recommended the approval of the Final Plat of Stonebrooke 4th Addition, subject to conditions(Alternative No. 1). Action Requested Offer Resolution No. 5167, a Resolution Approving the Final Plat of Stonebrooke 4th Addition, subject to conditions, and move its approval. Julie Klima Planner II i:\commdev\c61999\cc0615\fpstbr4.doc RESOLUTION NO. 5167 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING THE FINAL PLAT OF STONEBROOKE 4TH ADDITION WHEREAS,Laurent Builders, Inc., is the applicant and owners of said property. WHEREAS, the property upon which the request is being made is legally described as follows: Outlot B, Stonebrooke Second Addition according to the recorded plat thereof and situate in Scott County, Minnesota and Outlot G, Stonebrooke First Addition according to the recorded plat thereof and situate in Scott County,Minnesota. WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat of Stonebrooke 4th Addition on April 22, 1999, and has recommended its approval. WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, as follows: That the Final Plat of Stonebrooke 4th Addition is hereby approved subject to the following conditions: A. The following procedural actions must be completed prior to the recording of the Final Plat: 1. Approval of title by the City Attorney. 2. Execution of a Developers Agreement for construction of required public improvements: a) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c) Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard specifications of the City of Shakopee. d) The applicant shall enter into an agreement regarding Park Dedication payments. Payment of$1200.00 per dwelling unit shall be required. Payment of park dedication fees shall be deferred to the issuance of building permit. Park dedication fees shall be collected in an amount consistent with the approved City Fee Schedule in place at the time of building permit issuance. e) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. 3. The Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities. 4. The private water system must comply with the requirements established by the Shakopee Public Utilities Commission. The private water system can only serve properties within the PUD. 5. The perpetual maintenance of all open space/outlot/private street areas shall be provided for by a Homeowners Association, in a form approved by the City Attorney. 6. Separate easements shall be provided for all off-site septic systems prior to the recording of the Final Plat. Documentation verifying the locations of these sewer easements shall also be provided to the City prior to their recording. 7. The applicant shall submit verification that the United States Army Corps of Engineers has approved the necessary permits for the proposed subdivision prior to the recording of the Final Plat. 8. The applicant shall submit verification the Minnesota Pollution Control Agency has approved the stormwater permit for the proposed subdivision prior to the recording of the Final Plat. 9. Individual sewage treatment sites must be protected during grading and utility construction. 10. The Final Plat shall comply with the requirements of the Planned Unit Development for Stonebrooke. 11. All proposed easements, as required by the subdivision ordinance shall be added to the drawings. 12. Outlot C, Stonebrooke 2nd Addition shall be deeded to the City as right- of-way. 13. Outlots 0 and B shall be dedicated to the City. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima,Planner II SUBJECT: Final Plat of Stonebrooke 4th Addition MEETING DATE: April 22, 1999 REVIEW PERIOD: February 5 -June 5, 1999 Site Information: Applicant: Laurent Land Development,Inc. Location: East of County Road 79 and South of County Road 78 (See Exhibit A) Current Zoning: Rural Residential/PUD Overlay Adjacent Zoning: North: Rural Residential (RR) South: Rural Residential/Agricultural Preservation(RR/AG) East: Agricultural Preservation (AG) West: Jackson Township Comp.Plan: 1995: Single Family Residential Area: 18.63 Acres MUSA: The site is not within the MUSA boundary. Introduction Laurent Land Development, Inc. is requesting approval of the Final Plat for Stonebrooke 4th Addition (Please see Exhibit B). The subject site is located east of County Road 79 and south of County Road 78. Considerations The Stonebrooke development has received Planned Unit Development (PUD) and Preliminary Plat approval by the Shakopee City Council. The applicant has also submitted an application for an amendment to the PUD. The final plat, as submitted, is in substantial conformance with the proposed PUD. J The Building Official has commented that and private water system construction will require permit and inspection by the City of Shakopee Building Department. Scott County Environmental Health has commented on the availability of ISTS sites and the need to perform percolation tests on existing septic systems. Staff is recommending a condition which requires resolution of these issues prior to City Council review of the Final Plat. Alternatives 1. Recommend to the City Council approval of the Final Plat of Stonebrooke 4th Addition, subject to conditions. 2. Modify the recommended conditions, and recommend to the City Council approval of the Final Plat,subject to the revised conditions. 3. Recommend to the City Council the denial of the Final Plat, stating the reasons for denial. 4. Table the decision to allow staff and/or the applicant to provide additional information. Staff Recommendation Staff recommends Alternative No. 1, recommend to the City Council approval of the Final Plat of Stonebrooke 4th Addition, subject to the following conditions: A. The following procedural actions must be completed prior to City Council review of the Final Plat: 1. Scott County Environmental Health and the City be provided with documentation regarding ISTS availability for the proposed lots that comply with the requirements of the Scott County ISTS Ordinance and percolation tests on existing septic systems. 2. The applicant shall submit verification that the wetland impacts resulting from the PUD amendment will not exceed those previously approved by both the City and the Army Corps of Engineers. B. The following procedural actions must be completed prior to the recording of the Final Plat: 1. Approval of title by the City Attorney. 2. Execution of a Developers Agreement for construction of required public improvements: a) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c) Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard specifications of the City of Shakopee. d) The applicant shall enter into an agreement regarding Park Dedication payments. Payment of$1200.00 per dwelling unit shall 2 be required. Park dedication fees shall be paid in full at the time of the recording of the Final Plat. e) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. 3. The Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities. 4. The private water system must comply with the requirements established by the Shakopee Public Utilities Commission. The private water system can only serve properties within the PUD. 5. The perpetual maintenance of all open space/outlot/private street areas shall be provided for by a Homeowners Association, in a form approved by the City Attorney. 6. Separate easements shall be provided for all off-site septic systems prior to the recording of the Final Plat. Documentation verifying the locations of these sewer easements shall also be provided to the City prior to their recording. 7. The applicant shall submit verification that the United States Army Corps of Engineers has approved the necessary permits for the proposed subdivision prior to the recording of the Final Plat. 8. The applicant shall submit verification the Minnesota Pollution Control Agency has approved the stormwater permit for the proposed subdivision prior to the recording of the Final Plat. 9. Individual sewage treatment sites must be protected during grading and utility construction. 10. The Final Plat shall comply with the requirements of the Planned Unit Development for Stonebrooke. 11. All proposed easements, as required by the subdivision ordinance shall be added to the drawings. 12. Outlot C, Stonebrooke 2nd Addition shall be deeded to the City as right- of-way. Action Requested Offer a motion to recommend to the City Council the approval of the Final Plat for Stonebrooke 4th Addition, subject to conditions and move its approval. 4e1/1- Klima Planner II i:'commdev\boaa-pc11999\0422\fpstbr4.doc 3 . .. E.Xi-H&IA . C-7 , N.............., CORD. NO. 79 TOWNLINE AVE. 111164/1 V;C ^ 1kX 0 • V? 39QI21SWdO (,,,i7, r€ • �`�� tiI))! hA — < O�� _ / 14„ri e411110 rTI -� li IffiM q ; ....4 / ,-- ,t. . 'WSW NEN 0 arn d :6:) ..,cf E Cro cm z 73 iffi MO t=s Ilirriacir 11 _ D ❑ .�� E� CO ppm c� V .:.... D > A il, 7:- 0 _ L'741 ,10-401111A111 ' HER itri ��a Aar ::„-. SA .Vraig alk OA _ D OEl 2 N �• AL < N , C 7.- VI . Iv 0 is (., .e -P 7 Hp ENSTEIN CT. r��: / JI No/ 0oVIII it* . c__ _Th sa p__, Tie, a �4 RIII S c Ng alu �� +„ � � RC2~ — iii CIR L1II y • CI V MALE TR. / E E T T K _ _ I-_ aa 11 -; m 72 1.L j.1 N N W N 0055_ 0 F. 7 (1, r 2 r n O 2 M M O C r' D a v ' c. 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F {0 '.g ... �� 11as. 1 eta j c '^,< gip.. 05.W• o I": " a� 1a• .,> ,t N6M9• 642.53 r + j IaN '3'� 1k < t ,• fru 1 ;18 � 'Y;.;.'1,1 W • > 3 t { ii f f4.f ; +'.- O t[ �m( Z '-g1,<��8 il <f 44 (y'I, . t I a , J 8 i o IciRr 10 .a'�2 ci o r, 11 ,• —i—i_J c i g 5 g z — —a o Z0 0 - i , ' 'LJ , 00.09 • —.r.+ 34a o z T 1 fit -\ 1 i ., /in-, •1 .�'t` d !' I �Z.1 ca�1tTAfi 1 u ron l 0,00 'off • e I ' ,'',7,,t ',I' t't � ,t.,:,r f irJtt Jit,:� yaFt�- 4i" �..,��,'f i, �t��l 1 � rt• � ..1� 1��IX 5's I + �� ,f'• t ,t+ •�r,.1: .rl \�� 4i •).0„'r +t7hY." ,,t4 ,,,', .' 4.E1c M ( 1 .i,, l5. RESOLUTION NO. 5167 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING'Inc FINAL PLAT OF STONEBROOKE 4TH ADDITION WHEREAS,Laurent Builders, Inc., is the applicant and owners of said property. WHEREAS, the property upon which the request is being made is legally described as follows: Outlot B, Stonebrooke Second Addition according to the recorded plat thereof and situate in Scott County,Minnesota and Outlot G, Stonebrooke First Addition according to the recorded plat thereof and situate in Scott County,Minnesota. WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat of Stonebrooke 4th Addition on April 22, 1999, and has recommended its approval. WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY I'HE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,as follows: That the Final Plat of Stonebrooke 4th Addition is hereby approved subject to the following conditions: A. The following procedural actions must be completed prior to the recording of the Final Plat: 1. Approval of title by the City Attorney. 2. The final plat drawing shall be revised to reflect the revised configuration of Cambridge Court. 3. Execution of a Developers Agreement for construction of required public improvements: a) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b) Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c) Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard specifications of the City of Shakopee. d) The applicant shall enter into an agreement regarding Park Dedication payments. Payment of$1200.00 per dwelling unit shall be required. Payment of park dedication fees shall be deferred to the issuance of building permit. Park dedication fees shall be collected in an amount consistent with the approved City Fee Schedule in place at the time of building permit issuance. e) Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. 4. The Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities. 5. The private water system must comply with the requirements established by the Shakopee Public Utilities Commission. The private water system can only serve properties within the PUD. 6. The perpetual maintenance of all open space/outlot/private street areas shall be provided for by a Homeowners Association, in a form approved by the City Attorney. 7. Separate easements shall be provided for all off-site septic systems prior to the recording of the Final Plat. Documentation verifying the locations of these sewer easements shall also be provided to the City prior to their recording. 8. The applicant shall submit verification that the United States Army Corps of Engineers has approved the necessary permits for the proposed subdivision prior to the recording of the Final Plat. 9. The applicant shall submit verification the Minnesota Pollution Control Agency has approved the stormwater permit for the proposed subdivision prior to the recording of the Final Plat. 10. Individual sewage treatment sites must be protected during grading and utility construction. 11. The Final Plat shall comply with the requirements of the Planned Unit Development for Stonebrooke, and the amendments adopted in Resolution No. 5166. 12. All proposed easements, as required by the subdivision ordinance shall be added to the drawings. 13. Outlot C, Stonebrooke 2nd Addition shall be deeded to the City as right- of-way. 14. Outlots 0 and B shall be dedicated to the City. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared Andrews, Planner I SUBJECT: Amendment to the Theis Planned Unit Development(Krystal's Addition) DATE: July 6, 1999 INTRODUCTION Keith Traxler has submitted an application for an Amendment to the Theis (Krystal's Addition)Planned Unit Development (PUD). The applicant is requesting approval of variations for front and rear yard setbacks in order to construct an additional single unit. A copy of the June 17, 1999, Planning Commission staff memo has been attached for your reference. PLANNING COMMISSION RECOMMENDATION The Planning Commission has recommended the approval of the PUD Amendment with the following conditions: 1. The City Council must approve cutting into Appleblossom Lane in order to install the sewer and water services, since the street is less than 5 years old. 2. The perpetual maintenance of all open space and outlot areas shall be provided for by a homeowners association, in a form approved by the City Attorney. 3. The Planned Unit Development shall provide a minimum of 20 % open space. 4. A development agreement stating the conditions of approval of the PUD must be filed with the Scott County Recorder. The Mayor and City Clerk are hereby authorized and directed to execute the Development Agreement for the Planned Unit Development. 5. A one year maintenance bond shall be required for the sewer and water service installation, including restoration work in the right-of-way. This bond shall be provided upon completion and acceptance by the City of the service installation and restoration work. No certificates of occupancy shall be issued until this condition is met. ALTERNATIVES 1. Approve the PUD Amendment, subject to the conditions recommended by the Planning Commission. 2. Approve the PUD Amendment, subject to revised conditions. 3. Do not approve the PUD amendment request. 4. Table the decision, and request additional information from the applicant and/or staff ACTION REQUESTED 1. Offer a motion to approve the cutting of Appleblossom lane in order to install services for the proposed new single family lot. 2. Offer a motion to approve Resolution No. 5180, a resolution approving the PUD Amendment and move its adoption. Jared Andrews Planner I RESOLUTION NO. 5180 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING AN AMENDMENT TO PLANNED UNIT DEVELOPMENT OVERLAY ZONE NO.7. (THEIS PUD FOR KRYSTAL'S ADDITION) WHEREAS, on October 1, 1996, the City Council approved Ordinance No. 466, approving said Planned Unit Development; and WHEREAS,Keith Traxler and James Farrington, owners, have made application to amend the development plans to allow for the addition of one single family unit lot with a 5 foot variation to the front yard setback and a 12 foot variation to the rear yard setback; and WHEREAS, the property upon which the request is being made is legally described as: Outlot C Krystal's 1st Addition, according to the recorded plat thereof, on file with the Scott County Recorders Office; and WHEREAS, all notices of the public hearing for the Amendment to the Planned Unit Development have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; WHEREAS, the Planning Commission did review the Amendment to the Planned Unit Development on June 17, 1999 and has recommended its approval. WHEREAS, the City Council has approved the cutting of Appleblossom Lane for the purpose of installing sewer and water service to the additional proposed lot. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Planned Unit Development No. 7 is hereby amended to allow an additional single family dwelling lot with a 5 foot variance to the 30 foot front yard setback and a 12 foot variance to the 30 foot rear yard setback subject to the following conditions: 1. The perpetual maintenance of all open space and outlot areas shall be provided for by a homeowners association, in a form approved by the City Attorney. 2. The Planned Unit Development shall provide a minimum of 20 % open space. 3. A development agreement stating the conditions of approval of the PUD must be filed with the Scott County Recorder. The Mayor and City Clerk are hereby authorized and directed to execute the Development Agreement for the Planned Unit Development. 4. A one year maintenance bond shall be required for the sewer and water service installation, including restoration work in the right-of-way. This bond shall be provided upon completion and acceptance by the City of the service installation and restoration work. No certificates of occupancy shall be issued until this condition is met. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1999. Mayor of the City of Shakopee Attest: City Clerk Prepared By: City of Shakopee 129 Holmes Street South Shakopee, MN 55379 T' CITY OF SHAKOPEE Memorandum TO: Planning Commission FROM: Jared D. Andrews, Planner I SUBJECT: Planned Unit Development Amendment for Krystal's Addition MEETING DATE: June 17, 1999 CURRENT REVIEW PERIOD: May 21, 1999 -July 20, 1999 Site Information Applicant: Keith Traxler, CCR Homes Location: North of the Bypass;West of County Road 79 Current Zoning: Urban Residential (R-1B)Planned Unit Development(PUD) Adjacent Zoning: North Urban Residential (R-1B) East Medium Density Residential (R2) West Medium Density Residential (R2) South Agriculture (AG) (HWY 169) Attachment: Exhibit A: Location Map Exhibit B: PUD Plan Amendment Introduction: Keith Traxler has submitted an application for an amendment to the Krystal's Addition Planned Unit Development (PUD). The proposed amendment consists of adding one single family dwelling to the development. Currently, there are 35 attached townhome units consisting of 8 buildings of 2, 3, 4, 6, and 8 units each and one single family lot on the west side of the development. The total site area is 7.73 acres. Considerations: By adding the additional single family unit, the total density would be 4.66 units per acre or an increase of about .13 dwellings per acre from the previous PUD approval. The open space was calculated at 48% under the original PUD approval. Subtracting out the entire 9,376 square foot lot, would still leave approximately 43% open space, well over the 20% required. i KRYSPUDA.DOC/JA Due to the narrowness of the development and the width of the public street cul de sac, the applicant is requesting the following variances: 1.) A 5 foot variance to the 30 foot front yard resulting in a 25 foot setback. 2.) A 12 foot variance to the 30 foot rear yard resulting in an 18 foot setback. Staff notes that the adjacent townhome building to the east is setback 10 feet from the north property line since it is considered a side yard setback. It is also setback 30 feet from the road right of way. Park dedication for the development has been deferred to the time of the building permit. The current rate will apply at the time the fee is paid. Alternatives: 1. Recommend approval of the PUD amendment to City Council, subject to conditions, as recommended by staff. 2. Recommend approval of the PUD amendment to City Council, subject to revised conditions. 3. Recommend denial of the PUD amendment to the City Council. 4. Table a decision in order to allow staff and/ or the applicant time to provide additional information. Staff Recommendation: Staff recommends Alternative 1, approval of the Planned Unit Development , subject to the following conditions: 1. The perpetual maintenance of all open space and outlot areas shall be provided for by a homeowners association, in a form approved by the City Attorney. 2. The Planned Unit Development shall provide a minimum of 20% open space. 3. A development agreement stating the conditions of approval of the PUD must be filed with the Scott County Recorder. The Mayor and City Clerk are hereby authorized and directed to execute the Development Agreement for the Planned Unit Development. 4. The following variances to the single family lot to be known as Lot 1, Block 1, Krystal's 2nd Addition are hereby granted as shown on the plan provided May 21, 1999: A: A 5 foot variance to the 30 foot front yard resulting in a 25 foot setback. B: A 12 foot variance to the 30 foot rear yard resulting in an 18 foot setback. 5. Council must approve cutting into the street to install the sewer and water services, since the street is less than 5 years old. 6. A one year maintenance bond shall be required for the sewer and water service installation, including restoration work in the right-of-way. This bond shall be provided upon the completion and acceptance by the City of the service installation and restoration work. No certificate of occupancy shall be issued until this condition is met. 2 KRYSPUDA.DOC/JA Action Requested: A motion and vote to recommend approval of the PUD plan amendment to the City Council. i:\commdev\boas-pc\1999\0617\kryspuda.doc KRYSPUDA.DOC/JA 3 __ nt .:: :: 'Gilt =_ nml►� 1 Exhibit A _..... 2.. ..... ■_ -- I. �� i_ an 11111 • 11 111/ iui 111111iii: ■111111 111111 ■e6.. �-- Mrs __ -- .1.11111111111111111 ■11111111CS :� • In X1--6 __ _�.. CMI MN= == == pO :: .. in - MXLi — -- —;— _— -1= =— == --i� =I■■ a; R1 C - IDI. 1. . mini =m _I_ l m .i. niZ' �o �� 1LI - �7 �,� �� �i� �� X11111 iii... iii... �� �u ■�� �� ___ - � �� � \ — 1. ,ag'_�' .II !_' 1• mu =I— ai� min on mi= . .. .L. _NM MOM NM _ — — — �� .■■ A''� ii CSC- �'� -- =�11111 =MIMI =11•1 MEM MIMINN � 1 — — cilium ow= Imo MI IIMM MI Mi. la: 11211 AG .1111111 it♦O♦��1 • 7: 'I111■1■1r;! az ■■ uirg x: VIII viz ■■1111■■ ■►44 ��� a� �� X11■1, ;��� ♦ � R1 B •N tad Num■ ■1111■ ' m . 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I:r = j' � L. r is I° a , c, 1 �, s Ifitrilli 8. fl SEE % ‘ C I / 1%11 I . E ). a �' " t$ia h cr) _ � iE r' :El. 1 (,1 _____\., :-...-----z ° mt4 C 0 \___ ------ 1 C3 4 'sir 1 011 el kr CD \''.'..`ii• CO ,]"'. t jUi ......"•iili ..............i .+ %1 r,iif � :,!t .:lam MAY 2 11999 CITY OF SHAKOPEE Memorandum G®'v6 , ! T TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared D. Andrews, Planner I SUBJECT: Final Plat of Krystal's 2nd Addition DATE: July 6, 1999 Discussion Keith Traxler is requesting Final Plat approval of Krystal's 2nd Addition. A copy of the June 17, 1999, Planning Commission staff memo is attached for your reference. Alternatives 1. Approve the Final Plat of Krystal's 2nd Addition, subject to conditions recommended by the Planning Commission and staff. 2. Revise the conditions of approval for the Final Plat of Krystal's 2nd Addition, and approve subject to the revised conditions. 3. Do not approve the Final Plat of Krystal's 2nd Addition. 4. Table action on this item and request additional information from the applicant and/or staff. Planning Commission Recommendation The Planning Commission recommended the approval of the Final Plat of Krystal's 2nd Addition, subject to conditions(Alternative No. 1). Action Requested Offer Resolution No. 5181, a Resolution Approving the Final Plat of Krystal's 2nd Addition, subject to conditions, and move its approval. Jared Andrews Planner I i:\commdev\cc\1999\cc0706\fpkrystl.doc RESOLUTION NO.5181 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING THE FINAL PLAT OF KRYSTAL'S 2ND ADDITION WHEREAS, Keith Traxler and James Farrington are the applicants and owners of said property. WHEREAS, the property upon which the request is being made is legally described in Resolution No. 5181 Exhibit A. (attached) WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat of Dublin Square 1st Addition on June 17, 1999, and has recommended its approval. WHEREAS, all notices of the public hearing for the Plat Unit Development Amendment were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, 'THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF '1'HE CITY OF SHAKOPEE,MINNESOTA, as follows: That the Final Plat of Krystal's 2nd Addition is hereby approved subject to the following conditions: 1. Approval of title by the City Attorney. 2. The dedication language shall be changed from "streets and alleys" to "lane" prior to recording. 3. A one year maintenance bond shall be required for the sewer and water service installation, including restoration work in the right-of-way. This bond shall be provided upon the completion and acceptance by the City of the service installation and restoration work. No certificate of occupancy shall be issued until this condition is met. 4. The applicant shall enter into an agreement regarding Park Dedication payments. These payments shall be deferred to the issuance of a building permit for the lot. The current fee shall apply at that time in accordance with the approved City Fee Schedule. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk RESOLUTION NO. 5181 EXHIBIT A 11i�f rtDD17ION.-which Ices between the following described line A� and ?sat part of Outlo! C. 1'RY5'I'�' in ' of lot 3, 'Bloat 5, said addition, and its northwesterly line Ir. line 'a. is described as ths.e�,te:�''le - ,and soathea'tarly mons.-line. 3" ta.descrlbed its-beginning et the intersection of thenortberly line • an .wed ng of h d6- degrees 05 minutes 00 seconds Vert) and a line of said Outlet C (�a�g � Itae cif• .hot 1. Bloct a said addition; nae thnaater�! drawn. parallel with and 10:00 lest aartJsf ; t •_ thence South 71 degrees 34 minutes 16 iec�aads Vest, aloes said parallel line, to its iaterssotton with a line bearing North 36 degrees 20 minutes 24 ponds East from the center of the 60.00 foot radius circle the eesterb, termination of Ippleblossom Lane as dedicated on said addition; thence southwesterly, along said radial line, to the northerly circumference of said circle and there terminating. CITY OF SHAKOPEE Memorandum TO: City of Shakopee Planning Commission FROM: Jared D. Andrews, Planner I SUBJECT: Final Plat of Krystal's 2nd Addition DATE: June 17, 1999 Site Information: Applicant Keith Traxler Location: West of County Road 79 and north of the Shakopee Bypass Current Zoning: R-1B PUD Adjacent Zoning: North: Urban Residential(R-1B) South: Shakopee Bypass East: Medium Density Residential(R-2) West: Medium Density Residential R-2) Comp. Plan: 1995: Single Family Residential Area: 7.73 Acres MUSA: The site is within the MUSA boundary. Introduction: Mr. Keith Traxler is requesting approval of the final plat for Krystal's Second Addition. The proposed plat conforms to the PUD Amendment request that is pending approval. The plat consists of one lot that is intended for one single family home. The owner/developer will be responsible for utility and service access as well as fees associated with the newly created lot and dwelling unit. Alternatives: 1. Recommend to the City Council approval of the Final Plat of Krystal's 2nd Addition, subject to conditions. 2. Modify the recommended conditions, and recommend to the City Council approval of the Final Plat, subject to the revised conditions. 3. Recommend to the City Council the denial of the Final Plat, stating the reasons for denial. 4. Table the decision to allow staff and/or the applicant to provide additional information. Staff Recommendation: Pending the outcome of the proposed PUD amendment, staff recommends Alternative No. 1, to recommend to the City Council approval of the Final Plat of Krystal's 2nd Addition, subject to the following conditions: 1. Approval of title by the City Attorney. 2. The dedication language shall be changed from"streets and alleys" to "lane. 3. Council must approve cutting into the street to install the sewer and water services, since the street is less than 5 years old. 4. A one year maintenance bond shall be required for the sewer and water service installation, including restoration work in the right-of-way. This bond shall be provided upon the completion and acceptance by the City of the service installation and restoration work. No certificate of occupancy shall be issued until this condition is met. 5. The applicant shall enter into an agreement regarding Park Dedication payments. These payments shall be deferred to the issuance of a building permit for the lot. The current fee shall apply at that time in accordance with the approved City Fee Schedule. Action Requested: Offer a motion to recommend approval of the Final Plat of Krystal's Second Addition, subject to conditions, to the City Council, and move its approval. Jared Andrews Planner I i:\corrandev\boaa-p61999\06171fpkrystl.doc 2 � � i !ill 14 61 o a 1 1 ii i: I c 1 les p ; es 11 ; E"* 4 Noy Z„us- i a -I -' 21 1121 iii .$ .$ „I �i -�chi q414d i- ii I caI i i wl ill li IH I of LZi; j tl 1 cAR is i II i 41 s 1 it E•,l c� i` p lb ! i ' � -: 111 i icn ES i' \ PIRI �c It . E3 1 r I \ 1 �/ cC I a � I "N\�so / I � � ‘' I ico / r tiI wi / i \s f 1. 5 I Ift I I ' N, \ \ I ce�o ti fi iii liel I :• '0-.)' 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IizRi 1 Ii \� -lie I lia it 1 pq -� �:; i# 11111100 l \ , ` �' e= iii i2 o 0Ijs i s . $ li °V% I \�`--, i -1127.29j/1 \ j/1 I a 11.1 N08'2961"/ t _ /Ply E 14 Ili3I 24 %�rII 13 v11ita = a p 0 { (;) iii 1;: ofRif sal J ' fI 1 i s4111111 le - - - - l F. 4 _D -- 1 1 if iiisili ii I 0 1 1 IS; Pi r CITY OF SHAKOPEE `N "'`"` T Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Final Plat of Dominion Hills 2nd Addition DATE: July 6, 1999 Discussion C.E. Coulter and Associates, on behalf of Dave Brown and Gary Bergquist, is requesting Final Plat approval of Dominion Hills 2nd Addition. The subject site is generally located east of County Road 17 and adjacent to Dominion Avenue and Peace Avenue. A copy of the June 17, 1999, Planning Commission staff memo is attached for your reference. Alternatives I. Approve the Final Plat of Dominion Hills 2nd Addition, subject to conditions recommended by the Planning Commission and staff. 2. Revise the conditions of approval for the Final Plat of Dominion Hills 2nd Addition, and approve subject to the revised conditions. 3. Do not approve the Final Plat of Dominion Hills 2nd Addition. 4. Table action on this item and request additional information from the applicant and/or staff. Planning Commission Recommendation The Planning Commission recommended the approval of the Final Plat of Dominion Hills 2nd Addition, subject to conditions(Alternative No. 1). Action Requested Offer Resolution No. 5178, a Resolution Approving the Final Plat of Dominion Hills 2nd Addition, subject to conditions, and move its approval. A"' 1 7- I ((-L \'\_,it ii C(___ Julie Klima Planner II i:\commdev\cc\1999\cc0706\fpdomhl2.doc RESOLUTION NO.5178 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING THE FINAL PLAT OF DOMINION HILLS 2ND ADDITION WHEREAS, C.E. Coulter and Associates is the applicant and David and Kinga Brown and Gary and Dianna Bergquist are owners of said property; and WHEREAS, the property upon which the request is being made is legally described as follows: Outlots A, B, C, and D, Dominion Hills, Scott County, Minnesota; and that part of Peace Avenue as platted in Dominion Hills, Scott County, Minnesota, lying North of the following described line: commencing at the Southeast corner of Outlot C of said Dominion Hills; thence South 89 degrees 03 minutes 15 seconds West, assumed bearing, along the South line of said Outlot C, a distance of 640.25 feet to the actual point of beginning of the line to be described; thence South 89 degrees 03 minutes 15 seconds West a distance of 120.00 feet and said line there terminating. WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat of Dominion Hills 2nd Addition on June 17, 1999, and has recommended its approval. WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, as follows: That the Final Plat of Dominion Hills 2nd Addition is hereby approved subject to the following conditions: The following procedural actions must be completed prior to the recording of the Final Plat: a) Approval of title by the City Attorney. b) Execution of a Developers Agreement for construction of required public improvements: i. Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. ii. Installation of storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. iii. Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. iv. The developer shall be responsible for payment of security for the public improvements, engineering review fees, and other fees as required by the City's adopted Fee Schedule. v. For those portions of Dominion Avenue and Peace Avenue which are to be constructed in the future, when the property to the east develops, the developer shall provide the City now with the necessary funds to cover the cost of these future extensions. vi. Easements shall be added to the plat, for all public improvements, and as required by City Code vii. Park dedication fees shall be deferred to the issuance of building permit. Park dedication fees shall be paid consistent with the amount specified in the City's Fee Schedule in place at the time of building permit issuance. A. Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities, prior to the commencement of construction. B. Grading/Erosion Control/Storm Sewer plans and specifications must conform to City requirements and are subject to approval by City Engineer. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk 9, CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner II SUBJECT: Final Plat of Dominion Hills 2nd Addition MEETING DATE: June 17, 1999 REVIEW PERIOD: May 21 - July 20, 1999 Site Information Applicant: C.E. Coulter& Associates,Inc. Property Owners: Gary& Dianna Bergquist and David&Kinga Brown Location: East of CR 17 and adjacent to Dominion Avenue and Peace Avenue Current Zoning: Rural Residential (RR) Adjacent Zoning: North: Rural Residential(RR)Zone South: Rural Residential (RR)Zone East: Rural Residential (RR)Zone West: CR 17/Agricultural Preservation(AG)Zone 1995 Comp. Plan: Single Family Residential Area: 43.447 acres MUSA: The site is NOT within the MUSA boundary. Attachments: Exhibit A: Zoning/Location Map Exhibit B: Dominion Hills 2nd Addition Final Plat Introduction C.E. Coulter & Associates, on behalf of Gary & Dianna Bergquist and David & Kinga Brown, is requesting approval of the Final Plat for Dominion Hills 2nd Addition. This development is generally located east of CR 17 and adjacent to Dominion and Peace Avenue (Exhibit A). This Final Plat (Exhibit B) is in substantial conformance with the approved preliminary plat. Considerations 1. The Engineering Department has reviewed the submittal materials and has provided comment. Staff has incorporated these recommendations into the conditions of approval. 2. Building site plans, setbacks, and materials will be reviewed by the Building Official, City Planner, and City Engineer at time of individual building permit application. 3. Designated, approved locations for Individual Septic Treatment Systems are required and shall be protected from vehicular traffic. 4. The Building Official has commented that a grading permit shall be required if the existing grades are modified. Alternatives 1. Recommend to the City Council approval of the Final Plat of Dominion Hills 2nd Addition, subject to the following conditions: The following procedural actions must be completed prior to the recording of the Final Plat: a) Approval of title by the City Attorney. b) Execution of a Developers Agreement for construction of required public improvements: i. Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. ii. Installation of storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. iii. Street signs shall be constructed and installed by the City of Shakopee at a cost to the developer of$270.00 per sign pole. iv. The developer shall be responsible for payment of security for the public improvements, engineering review fees, and other fees as required by the City's adopted Fee Schedule. v. For those portions of Dominion Avenue and Peace Avenue which are to be constructed in the future, when the property to the east develops, the developer shall provide the City now with the necessary funds to cover the cost of these future extensions. vi. Easements shall be added to the plat, for all public improvements, and as required by City Code vii. Park dedication fees shall be deferred to the issuance of building permit. Park dedication fees shall be paid consistent with the amount specified in the City's Fee Schedule in place at the time of building permit issuance. A. Final Construction Plans and Specifications must be approved by the City Engineer and Shakopee Public Utilities, prior to the commencement of construction. B. Grading/Erosion Control/Storm Sewer plans and specifications must conform to City requirements and are subject to approval by City Engineer. 2. Recommend to the City Council approval of the Final Plat of Dominion Hills 2nd Addition with revised conditions. 3. Recommend to the City Council the denial of the request for approval of Dominion Hills 2nd Addition. 4. Table a decision in order to allow time for the applicant and/or staff to submit additional information or make any necessary revisions. - Staff Recommendation Staff recommends Alternative No. 1, to recommend to the City Council approval of the Final Plat of Dominion Hails 2nd Addition, subject to conditions. Action Requested Offer a motion recommending to the City Council the approval of the Final Plat of Dominion Hills 2nd Addition with conditions. lie Klima 'tanner II is\commdev\boaa-pc\1999\0617\fpdmhls2.doc E�l.P .m6.14 1$1T �` l ' ' � � � ,4% t X11 • AG • IIIA 0 i AG 111111: o / R1 z AG Val 111 IMO wiry •u rr,/. -c-c- iftg go ti iplI?A I I a 3 - RR , AG Plm:se4, 1 AG elf IIP \ Peace A e. R ACS 1 R 1111 R / -� rIII III I irtil ii I WILLA' ,Ak SHAKOEPEE N CObQv UNfl PRIDE SINCE 1857 Dominion Hills Second Addition Final Plat Parcels.shp I I Zoning.shp 05/24/99 • • ...;: ch c.r. ..' 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LTI>CU a g u, .....• I , , , .... • >, , I 9,1 0 4-• . % '••••., •,' • , ..•••••, I •," 0(f) es•„ (.....) _-,.— &ad Now 0, I I .e_ • ••.• s 0 _ I •> •1_,.4 Li.j Z • 5 4-ke- I I Li 5 , • , , ,• 1 °C. 9C I /3, & CITY OF SHAKOPEE Memorandum CC; T TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima,Planner II SUBJECT: Revision to Ordinance No. 548 DATE: July 6, 1999 INTRODUCTION&DISCUSSION On May 18, 1999,the City Council adopted Ordinance No. 548. This ordinance enacted a text amendment which eliminated retail centers as Conditional Uses and required retail centers to be reviewed as a Planned Unit Development(PUD). At the time the Planning Commission reviewed the proposed text amendment it recommended that the following condition, as well as those recommended by staff,be forwarded to the City Council for review. "Staff shall verb that the retail center is in compliance with its requirements prior to the issuance of any Certificate of Occupancy within the retail center." When the ordinance was prepared for City Council review and subsequently published, this recommended condition was inadvertently omitted. Staff has prepared Ordinance No. 554, which is attached for your review. Ordinance No. 554 includes the original conditions, as recommended by staff, as well as the condition recommended by the Planning Commission. This ordinance, if adopted, would supersede Ordinance No. 548. ALTERNATIVES 1. Approve Ordinance No. 554. 2. Do not approve Ordinance No. 554. 3. Table the matter for further information. STAFF RECOMMENDATION Staff recommends the approval of Ordinance No. 554(Alternative No. 1). ACTION REQUESTED Offer a motion to approve Ordinance No. 554, and move its adoption. J lie Klima lanner II i:\commdev\cc\1999\cc0706\rticrpud.doc ORDINANCE NO. 554,FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE,MINNESOTA, AMENDING ORDINANCE NO. 548 RELATING TO RETAIL CENTERS THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, ORDAINS: Section 1 -That City Code Chapter 11,Zoning, is hereby amended by adding the language that is underlined and deleting the language that is struckgh: Section 11.02(Definitions),No. 113: Retail Center-a commercial area containing multiple one or more retail businesses establishment(s)with a total building area in excess of 50,000 square feet. Section 11.36 Highway Business Zone, Subd. 3.Conditional Uses V. Retail-Centers; Section 11.36 Highway Business Zone, Subd. 4 Planned Unit Development Uses A. Retail Centers. (All subsequent subdivisions shall be renumbered). Section 11.50 Planned Unit Development District, Subd. 4 Retail Centers. (All subsequent subdivisions shall be renumbered). A. Shall not be subject to a minimum or maximum project size. B. Shall not have a public address system from any part of the facility which is audible from any residential property. C. Shall maintain a landscaped buffer 100 feet wide from any residential zone. D. Shall submit a lighting plan for the project area to verify that on site lighting is not spilling over to adjacent properties and is in compliance with the lighting requirements of the City Code. E. Shall provide berming and landscaping consistent with the requirements of the City Code and/or as deemed necessary by the City Council to provide screening and/or transition areas between the site and adjoining uses. F. All mechanical components, including, but not limited to, rooftop components, on site shall be screened. Said screening can be accomplished through painting, paneling or other material as deemed acceptable by the Zoning Administrator. G. Trash compactors shall be fully screened from view. Other trash receptacles, including but not limited to dumpsters, shall be stored in fully enclosed areas, including the top. H. Building materials used on the sides and rear of the building(s) shall be of the same or similar materials and colors as the front to the building(s). I. Signage shall be limited to the size and height requirements of the City Code. However, free standing signage along City streets shall be limited to a monument type design and shall be constructed of face brick, stone, decorative block, painted block or other similar materials. If multiple retail establishments exist within the retail center, only one free standing business complex sign shall be allowed per street frontage. J. Shall provide an internal pedestrian access system. K. Outdoor storage or display of goods for sale shall require specific approval by the City Council. L. Shall provide access points in locations approved by the City Engineer to ensure proper ingress/egress to the site. M. Shall allow lots without public street frontage, if proper cross easements are provided to ensure accessibility. N. Uses listed as conditional uses in the underlying zoning district may be allowed within a Retail Center PUD upon approval by the City Council. Such uses shall be held to standards outlined in Section 11.87(Conditional Use Permit Standards for Business Zones), unless otherwise modified by the City Council. A separate CUP review process shall not be required when these uses are incorporated into the retail center PUD review. O. Staff shall verify that the retail center is in compliance with its requirements prior to the issuance of any Certificate of Occupancy within the retail center. Section 11.50 Planned Unit Development District. Subd.-5. Design Standards. Item D. Design standard variations, including,but not limited to, lot size and setbacks, shall be allowed with a PUD designated for commercial and/or industrial development,when the City Council deems such variations are necessary to implement community goals for development as outlined in the Comprehensive Plan. Section 11.87. Conditional Use Permit Standards for Business Zones. Subd. 2. Specific Standards for Business Zones. Item GG etail-centers: ll-have-driveways-a-minimum-ef 200 feet-apartTand-a-ni-nirnurn-ef 200 feet from any street-interseetien,-unless-thc City-Engineer approves-a-dif rent locationorder-te improve-traffic safety; shallbe li sited-to-twe-driveways nd 3. if a lot within-a-retail-eenter-dedieates-all-it-s-street access-rights to-thc City,-and gains-its access from-a-recorded casement-through-an-adjacent-let hen-the-minimum-let-size may be-reduced-to 20,000-square feet: (All subsequent entries to be relettered.) Section 2 --Effective Date. This ordinance becomes effective from and after its passage and publication. This ordinance shall supersede Ordinance No. 548. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the day of , 1999. CITY OF SHAKOPEE Memorandum 'u i �N� TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Amendment to the Zoning Map-Rezone property from Heavy Industrial (I-2)to Business Park(BP) MEETING DATE: July 6, 1999 INTRODUCTION: The applicant is requesting that the City amend the Official Zoning Map by rezoning 4 parcels currently zoned Heavy Industry(1-2)to Business Park(BP). A copy of the memorandum from the June 17, 1999 Planning Commission agenda is included for the Council's information. DISCUSSION: The Planning Commission reviewed this request at its meeting of June 17th, and proposed the following findings: Finding#1 The original Zoning Ordinance is not in error. Finding#2 Significant changes in community goals and policies have taken place. With the opening of STH 169 in 1996, Shakopee has become a desirable location high-quality, mixed use industrial development. The community is desirous of encouraging such development. The changes in community goals and policies are evidenced by the recent adoption of a Business Park zone. Finding#3 Significant changes in Citywide or neighborhood development patterns have occurred Specifically, the opening of STH 169 has made the subject properties, as well as other properties along the highway, desirable locations for high quality, mixed industrial development. The City has a vested interest in maintaining a positive image along the highway development corridor. Finding#4 The Comprehensive Plan has identified this area for Heavy Industry use. The request is generally in compliance with the land use plan in the 1995 Comprehensive Plan. ALTERNATIVES: 1. Approve the request to rezone the subject property from Heavy Industry(1-2)to Business Park (BP). 2. Deny the request to rezone the subject property from Heavy Industry(I-2)to Business Park (BP). 3. Table the matter for additional information from the applicant or staff. PLANNING COMMISSION RECOMMENDATION: The Planning Commission reviewed the request at its June 17, 1999 meeting, and unanimously recommended approval of the requested rezoning. ACTION REQUESTED: Offer a motion to approve Ordinance No. 555, rezoning the subject property from Heavy Industry (I-2)to Business Park(BP). R. Michael Leek Community Development Director 2 ORDINANCE NO. 555, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 11.03 BY REZONING LAND GENERALLY LOCATED NORTH OF US 169, AND EAST OF CSAH 83, from HEAVY INDUSTRIAL(I-2)TO BUSINESS PARK(BP) WHEREAS, Valley Green Business Park as the Applicant and the property owner has requested the rezoning of land from Heavy Industrial (I-2)to Business Park(BP), and legally described as follows: Lot 1, Block 2, Valley Park Twelfth Addition, lying within the SE quarter of the NE quarter of Section 9, Township 115, Range 22, Scott County, MN. West 290 feet of Lot 3, Block 2, Valley Park Twelfth Addition. That part of Lot 3, Block 2, Valley Park Twelfth Addition, according to the recorded plat thereof, Scott County, MN, lying easterly of the westerly 603.00 feet thereof. That part of Lot 1, Block 3, Valley Park Thirteenth Addition, Scott County, MN, lying westerly of the following described line: Commencing at the SW corner of Lot 1, Block 3, Valley Park Thirteenth Addition, Scott County, MN; thence north 89 degrees, 16 minutes, 17 seconds East, an assumed bearing along the southerly line of said Lot 1, a distance of 398.90 feet; thence north 89 degrees, 22 minutes, 52 seconds east, along the southerly line of said Lot 1, a distance of 1,296.86 feet to the point of beginning of the line to be described; thence north 00 degrees, 37 minutes, 40 seconds west a distance of 486.04 feet, more or less, the north line of said Lot 1, and said line there terminating. WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on June 17, 1999, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission voted to recommend approval of the rezoning of the property from Heavy Industrial (I-2)to Business Park(BP)to the City Council. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That the zoning map adopted in City Code Sec. 11.03 is hereby amended by rezoning land referenced herein, from from Heavy Industrial (I-2)to Business Park(BP). Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. 3 Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1999. Mayor of the City of Shakopee Attest: , Judith S. Cox, City Clerk Published in the Shakopee Valley News on the day of , 1998. 4 CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: R. Michael Leek, Community Development Director SUBJECT: Amendment to the Zoning Map-Rezone property from Heavy Industrial (I-2) to Business Park(BP) MEETING DATE: June 17, 1999 Site Information: Applicant: Valley Green Business Park Property Owner: Valley Green Business Park Location: North of State Trunk Highway 169; West of CSAH 83 Current Zoning: Heavy Industrial (I-2) Adjacent Zoning: North: Heavy Industrial (I-2) South: STH 169 East: Light Industrial (I-1) West: Highway Business(B-1) 1995 Comprehensive Plan: Heavy Industrial Area: 42.606 Acres MUSA: The site is within the MUSA boundary. Attachments: Exhibit A: Zoning Area Map Exhibit B: 1995 Comprehensive Land Use Map Exhibit C: City Code Section 11.46 Heavy Industry(I-2)Regulations Exhibit E: City Code Section 11.32 Business Park(BP)Regulations INTRODUCTION: The applicant is requesting that the City amend the Official Zoning Map by rezoning 4 parcels currently zoned Heavy Industry(I-2) to Business Park(BP). Please see Exhibit A for the location of the subject site. CONSIDERATIONS: 1. The Comprehensive Plan (Exhibit C) has set basic policies to guide the development of the City. The purpose of designating different areas for residential, commercial, and industrial land uses is to promote the location of compatible land uses, as well as to prevent incompatible land uses from being located in close proximity to one another. The Zoning Ordinance is one of the legal means by which the City implements the Comprehensive Plan. Exhibits D and E provide a listing of the uses, both permitted and conditional, that are allowed in the Heavy Industry(I- 2) and Business Park(BP)zones. 2. The Land Use Chapter of the 1995 Comprehensive Plan designated this area as"Heavy Industrial". The Business Park district is a new one. The uses allowed in the district are consistent or compatible with the uses permitted in the Heavy Industry zone. For that reason, the rezoning of the site as requested by the applicant would be in conformance with the 1995 Comprehensive Plan. PROPOSED FINDINGS: The criteria required for the granting of a Zoning Ordinance Amendment are listed below with findings as proposed by staff Criteria#1 That the original Zoning Ordinance is in error; Finding#1 The original Zoning Ordinance is not in error. Criteria#2 That significant changes in community goals and policies have taken place; Finding#2 Significant changes in community goals and policies hcrve taken place. With the opening of STH 169 in 1996, Shakopee has become a desirable location high-quality, mixed use industrial development. The community is desirous of encouraging such development. The changes in community goals and policies are evidenced by the recent adoption of a Business Park zone. Criteria#3 That significant changes in City-wide or neighborhood development patterns have occurred; or Finding#3 Significant changes in Citywide or neighborhood development patterns have occurred. Specifically, the opening of STH 169 has made the subject properties, as well as other properties along the highway, desirable locations for high quality, mixed industrial development. The City has a vested interest in maintaining a positive image along the highway development corridor. Criteria#4 That the comprehensive plan requires a different provision. 2 Finding#4 The Comprehensive Plan has identified this area for Heavy Industry use. The request is generally in compliance with the land use plan in the 1995 Comprehensive Plan. ALTERNATIVES: 1. Recommend to the City Council the approval of the request to rezone the subject property from Heavy Industry(I-2)to Business Park(BP). 2. Recommend to the City Council the denial of the request to rezone the subject property from Heavy Industry(I-2)to Business Park(BP). 3. Continue the public hearing and request additional information from the applicant or staff STAFF RECOMMENDATION: Staff recommends Alternative No. 1, approval of the request to rezone the subject property from Heavy Industry(I-2)to Business Park(BP). ACTION REQUESTED: Offer a motion to recommend to the City Council the approval of the request to rezone the subject property from Heavy Industry(I-2) to Business Park(BP). R. Michael Leek Community Development Director 3 ill....., f---- 111P11/4 In _ 12 iiiii*ittiai -41w ,_..... 12 co iM ci M RZ 1'th Ave. E. _ a q! L OL= y 1 th Ave. E. , ���� ___, 11ii B1 ' ,w.-,w-w- w.w:„ ww,„„,„„„‘„ S1 169 al �- ST R 1 ':°°my0 B1 &a AG 11 •,,.. R 1 II�� <-\_. _ •\ ilibilll SHAKOPEE COMMUNrrr PRIDE SINCE 1857 N Proposed VGBP Rezoning Parcels.shp [� Zoning.shp 05/24/99 EXHc(3t.r A §11.46 SEC. 11.46. HEAVY INDUSTRY ZONE (1-2). Subd. 1. Purpose. The purpose of the heavy industry zone is to provide an area for industrial uses in locations remote from residential uses and in which urban services and adequate • transportation exist. Subd. 2. Permitted Uses. Within the heavy industry zone, no structure or land shall be used except for one or more of the following uses: A. motor freight terminals; B. manufacturing,fabrication, processing,assembly and storage operations,except those involving a project that fits within one of the Mandatory EIS Categories under Minn. Rules 4410.4400; C. warehousing and wholesaling; D. commercial vehicle rental facilities; E. research laboratories, except those involving a project that fits within one of the Mandatory EIS Categories under Minn. Rules 4410.4400; F. contractors' supply yards; G. retail sales of heavy industrial, manufacturing, or construction machinery or equipment; H. agricultural uses, but limited to the growing of field crops; I, utility services; J. utility service structures; K. landscaping services and contractors; L. establishments supplying goods or services to industrial users; or M. public buildings. Subd. 3. Conditional Uses. Within the heavy industry zone, no structure or land shall oe used for the following uses except by conditional use permit: A. manufacturing, fabrication, processing, assembly, and storage operations, and research laboratories, that fit within one of the Mandatory EIS Categories under Minn. Rules 4410.4400; B. retail sales of products manufactured, fabricated, assembled, or stored on site; C. concrete or asphalt plants; page revised in 1997 1241 XHii3 1 c §11.46 D. airports and heliports; E. grain elevators; F. junkyards; G. residences for security personnel; H. vehicle repair, 1. restaurants, class I or class II, contained within a principal structure and oriented toward serving employees or those working in the immediate area; J. recycling or composting facilities; K. exterior storage; L. structures over 45 feet in height; M. developments containing more than one principal structure per lot; N. offices occupying more than 35 percent of the principal structure and directly associated with a permitted use. (Ord. 488, July 10, 1997); O. communication service towers as conditional uses, subject to the following conditions: 1. shall be a monopole structure; 2. the location of the tower shall comply with the minimum setback requirements of the zone in which it is to be located. Towers located closer to a property line than a distance equal to the height of the tower shall be designed and engineered to collapse within the distance between the tower and the property line supporting documentation shall be provided to prove this by a professional engineer; 3. shall not exceed 175 feet in total height (including the extension of any antenna); 4. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 5. shall be protected with corrosive resistant material; • 6. signage shall not be allowed on the tower other than danger or warning type signs; 7. must provide proof from a professional engineer that the equipment is not able to be co-located on any existing or approved towers and prove that the planned tower will not interfere with existing communications for public safety purposes; 8. must be built to accommodate antennas being placed at varying heights on the tower; page revised in 1997 1242 §11.46 9. existing vegetation on the site shall be preserved to the maximum extent possible; 10. shall be surrounded by a security fence six feet in height with a lockable gate; 11. shall be located and have an exterior finish that minimizes visibility off-site to the greatest extent possible; 12. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted, shall be complied with; 13. equipment and buildings shall be screened from view by suitable landscaping, except where a design of non-vegetative screening better reflects and compliments the architectural character of the surrounding neighborhood; 14. no tower shall be permitted unless the equipment planned for the proposed tower cannot be accommodated on an existing or approved tower or building within one-half (1/2) mile search radius of the proposed tower for any of the following reasons: • the necessary equipment would exceed the structural capacity of the existing or approved tower or building and the existing or approved tower cannot be reinforced, modified, or replaced to accommodate planned or equivalent equipment at a reasonable cost, as certified by a qualified, licensed professional engineer; • the necessary equipment would cause interference as to significantly impact the usability of other existing or planned equipment at the tower, structure or building and the interference cannot be prevented at a reasonable cost, as certified by a qualified, licensed structural engineer; • existing or approved towers and buildings within the 1/2 mile search radius cannot or will not accommodate the planned equipment at a height necessary to function reasonably, as certified by a qualified licensed professional engineer; • the applicant, after a good faith effort, is unable to lease space on an ex siing. of approved io'rvci Jf Guiiu ily, 15. all obsolete or unused towers and accompanying accessory facilities shall be removed within 12 months of the cessation of operations at the site unless a time extension is approved by the City. After the facilities are removed, the site shall be restored to its original or an improved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and the restoration of the site. 16. the applicant shall submit a plan illustrating anticipated sites for future location for communication towers and/or communication device(s)/apparatus; 17. when towers are to be located in City parks, no towers should be located in designated conservation areas such as forest areas, marsh lands, wildlife preserves, nature center parks, picnic areas, near historical structures, scenic pays revised in 1997 1243 §11.46 open space areas, and areas of intense recreational play for children (playfields, swimming pools, playground equipment); 18. wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: • City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; • commercial recreation areas and major playfields used primarily by adults; 19. all revenue generated through the lease of a City park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund; or (Ord. 479, March 13, 1997) P. other uses similar to those permitted in this subdivision, as determined by the Board of Adjustment and Appeals. (Ord. 488, June 17, 1997) Subd. 4. Permitted Accessory Uses. Within the heavy industry zone the following uses shall be permitted accessory uses: A. parking and loading spaces; B. temporary construction buildings; C. decorative landscape features; D. offices occupying up to 35 percent of the principal structure and directly associated with a permitted use; (Ord. 488, July 10, 1997) E. communication service apparatus/devices(s) as permitted accessory uses, subject to the following conditions: 1. shall be co-located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height (including the extension of any communication service device(s) apparatus); 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4. signage shall not be allowed on the communication service device(s)/apparatus other than danger or warning type signs; 5. must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6. shall be located and have an exterior finish that minimizes visibility off-site to the maximum extent possible; page revised in 1997 1244 §11.46 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted, shall be complied with; 8. all obsolete or unused towers and accompanying accessory facilities shall be removed within 12 months of the cessation of operations at the site unless a • time extension is approved by the City. After the facilities are removed, the site shall be restored to its original or an approved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9. the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices(s)/apparatus; 10. wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: • City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; • commercial recreation areas and major playfields used primarily by adults; 11. all revenue generated through the lease of a City park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund; or (Ord. 479, March 13, 1997) F. other accessory uses customarily appurtenant to a permitted use, as determined by the Zoning Administrator. Subd. 5. Design Standards. Within the heavy industry zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following minimum requirements: A. Density: minimum lot area: 1 acre B. Maximum impervious surface percentage: 85% C. Lot specifications: minimum lot width: 100 feet minimum front yard setback: 30 feet minimum side yard setback: 15 feet minimum rear yard setback: 30 feet minimum side or rear yard setback from residential zones: 100 feet minimum side or rear yard setback from railroad right-of-way: 0 feet papa revised in 1997 1245 §11.46 D. Maximum height 45 feet without a conditional use permit. (Ord. 31, October 25, 1979; Ord. 59, May 14, 1981; Ord. 96, November 11, 1982; Ord. 138, November 24, 1983; Ord. 158, January 31, 1985; Ord 203, July 10, 1986; Ord. 246, June 17, 1988; Ord. 264, May 26, 1989; Ord. 279, December 1, 1989; Ord. 334, May 21, 1992; Ord. 377, July 7, 1994; Ord. 429, November 2, 1995) §11.47 SECTIONS 11.47 - 11.49. Reserved. (The next page is 1261.) page revised in 1997 1246 ORDINANCE NO. 547, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 11, ZONING, BY CREATING A BUSINESS PARK (PB) ZONE THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 11, Zoning, is hereby amended by adding the following language: SEC. 11.47. BUSINESS PARK ZONE (BP) Suhd. 1. Purpose. The purpose of the Business Park zone is to provide areas for the development of office,business and light industrial uses meeting high standards of design and construction and having close proximity to major transportation corridors and/or other industrial zones. Suhd. 2. Permitted Uses. Within the Business Park zone, no structure or land shall be used except for one or more of the following uses: A. offices and office buildings; B. research laboratories conducted entirely within an enclosed building; except those involving a project that fits within one of the Mandatory EIS Categories under Minnesota Rules 4410.4400; C. manufacturing, fabrication, processing,and assembly operations conducted entirely within an enclosed building, except those involving a project that fits within one the Mandatory EIS Categories under Minnesota Rules 4410.4400; D. warehousing and wholesaling operations conducted entirely within an enclosed building,except those involving a project that fits within one of the Mandatory EIS Categories under Minnesota Rules 4310.4400; E. office-warehouse and office-showroom facilities; F. medical or dental clinics; G. agricultural uses, but limited to the growing of field crops; H. utility services; and I. public buildings. Suhd. 3. Conditional Uses. Within the Business Park zone, no structure or land shall be used for any of the following uses except by conditional use permit: A. health and athletic club facilities; B. commercial vehicle rental facilities; X-4( 3rr 7 C. industrial or technical training schools; D. restaurants, class I or class II, contained within a principal structure, oriented toward serving employees, and not exceeding 10%of the gross floor area of the building; E. manufacturing,fabrication, processing,and assembly operations; warehousing and wholesaling operations; and research laboratories,that fit within one of the Mandatory EIS Categories under Minnesota Rules 4410.4400; F. retail establishments not exceeding 10%of the gross floor area of the building; G. developments containing more than one principal structure per lot; H. hotels; heliports; J. communication service towers, subject to the following conditions: 1. shall be a monopole structure; 2. the location of the tower shall comply with the minimum setback requirements of the zone in which it is to be located. Towers located closer to a property line than a distance equal to the height of the tower shall be designed and engineered to collapse within the distance between the tower and the property line and supporting documentation shall be provided to prove this by a professional engineer; 3. shall not exceed 175 feet in total height(including the extension of any antenna); 4. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 5. shall be protected with corrosive resistant material; 6. signage shall not be allowed on the tower other than danger or warning type signs; 7. must provide proof from a professional engineer that the equipment is not able to be co-located on any existing or approved towers and prove that the planned tower will not interfere with existing communications for public safety purposes; R mast he built to accommodate antennas being placed at varying heights on the tower; 9. existing vegetation on the site shall be preserved to the maximum extent possible; 10. shall be surrounded by a security fence 6 feet in height with a lockable gate; 11. shall be located and have an exterior finish that minimizes visibility off-site to the greatest extent possible; 12. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted,shall be complied with; 13. equipment and buildings shall be screened from view by suitable landscaping, except where a design of non-vegetative screening better reflects and compliments the architectural character of the surrounding neighborhood; 14. no tower shall be permitted unless the equipment planned for the proposed tower cannot be accommodated on an existing or approved tower or building within one- half(1/2) mile search radius of the proposed tower for any of the following reasons: • the necessary equipment would exceed the structural capacity of the existing or approved tower or building and the existing or approved tower cannot be reinforced, modified,or replaced to accommodate planned or equivalent equipment at a reasonable cost,as certified by a qualified, licensed professional engineer. • the necessary equipment would cause interference as to significantly impact the usability of other existing or planned equipment at the tower, structure or building and the interference cannot be prevented at a reasonable cost, as certified by a qualified, licensed structural engineer. • existing or approved towers and buildings within the 1/2 mile search radius cannot or will not accommodate the planned equipment at a height necessary to function reasonably, as certified by a qualified, licensed professional engineer. • the applicant, after a good faith effort, is unable to lease space on an existing or approved tower or building. 15. all obsolete or unused towers and accompanying accessory facilities shall be removed within 12 months of the cessation of operations at the site unless a time extension is approved by the city. After the facilities are removed, the site shall be restored to its original or an improved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site. 16. The applicant shall submit a plan illustrating anticipated sites for future location for communication towers and/or communication device(s)/apparatus. 17. When towers are to be located in city parks, no towers should be located in designated conservation areas such as forest areas, marsh lands, wildlife preserves, nature center parks, picnic area, near historical stnictures, scenic open space areas, and areas of intense recreational play for children(playfields, swimming pool, playground,yU:p:L ..,.,) . 18. Wireless telecommunication towers and antennas will only be considered for city parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: • City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; • Commercial recreation areas and major playfields used primarily by adults. 19. All revenue generated through the lease of a city park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund. K. structures over 45 feet in height;and L. other uses similar to those in this subdivision,upon a determination by the Board of Adjustment and Appeals may be allowed upon the issuance of a Conditional Use Permit. Suhd. 4. Permitted Accessory Uses. A. parking and loading spaces; B. temporary construction buildings; C. decorative landscape features; D. communication tower service apparatus/devices subject to the following conditions: 1. shall be co-located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height(including the extension of any communication service device(s)/apparatus; 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4. signage shall not be allowed on the communication service device(s)/apparatus other than danger or warning type signs; 5. must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6. shall be located and have an exterior finish that minimizes visibility off-site to the maximum extent possible; 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted, shall be complied with: 8. all obsolete or unused towers and accompanying accessory facilities shall be removed within 12 months of the cessation of operations at the site unless a time extension is approved by the city. After the facilities are removed, the site shall be restored to its original or an improved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9. the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices(s)/apparatus. 10. Wireless telecommunication towers and antennas will only be considered for city parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: • City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; • Commercial recreation areas and major playfields used primarily by adults. 11. All revenue generated through the lease of a city park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund. E. other accessory uses customarily appurtenant to a permitted or conditional use,as detennined by the Zoning Administrator. Suhd.5. Design Standards. A. Minimum lot area: 1 acre B. Maximum impervious surface coverage: 80% C. Lot specifications: Minimum lot width: 100 feet Building setbacks: minimum front yard setback: 50 feet minimum side yard setback: 20 feet minimum rear yard setback: 30 feet minimum side or rear yard setback from residential zone: 100 feet D. Dumpsters, trash handling equipment, and recycling equipment shall be stored within the principal structure, or within an accessory structure constructed of the same materials as the principal structure. E. Lighting fixtures shall be of downcast, cutoff type parking or drive aisle setbacks: minimum front yard setback: 50 feet minimum side yard setback: 20 feet minimum rear yard setback: 10 feet minimum side or rear yard setback from residential zone: 100 feet D. Maximum height: 45 feet without a conditional use permit Subd. 6. Construction Materials. In the business park zone only the following materials may be used for the exterior finis!, of pr':,Cipa! or'1r^"eery fire prick, stone, glace decorative concrete block,architecturally treated concrete,cast in place or precast concrete,stucco,and materials substantially similar to these as determined by the Board of Adjustment and Appeals. Steel, aluminum, copper, or other high quality, durable metal, and wood may be used, but only as an accent. trim or frame,and not as siding for a substantial portion of any building facade. Section 2 - - Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the day of , 1999. o I. a) -p c o 1 m o 0 La 2 1 YY h^1 r Q- C y re .; N o I W LA-1 N o o Q U } ` 0(1) °' a.) 2 >, i -c e o >. U d e a N > I N g y o y o d °a c T v a i v. }� z Q' E v c oo. E O > Q U 1 O c d ten a W p V c C 'tr, C ' m L tL r �j. I Q -Y CD O .-1 o E O w E y+ .c+ c t E o a c w O r. , .,. 1 z -c Yc) 1 �1 2 v E > c " y y ' O c ? Z ;U (!) N B. Y' . o E' A fin' `. n c 3 in 2 x O o J x a 0 w w m ca. in P U C..5 1 5 c1 d ,v —� r �s�x°3 1 11 1r � CQ w 74 �� eM.'.f'.' 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CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Parks and Recreation Director Subject: Joe Schleper baseball Stadium Improvements Date: July 1, 1999 INTRODUCTION At its June 23, 1999 meeting, the City Council directed staff to seek an independent review of the base bid (concession stand, restrooms&pressbox) for the Joe Schleper Baseball Stadium Improvement Project. The purpose of the review is to determine if the lone bid by submitted by Greystone Construction was a reasonable bid. BACKGROUND Staff contacted representatives from the Stahl Construction Company to see if they would be willing to evaluate the bid from Greystone. They graciously agreed to a cursory review of the project at no cost. The Stahl Construction Company is headquartered in Minnetonka, Minnesota and does construction management, design/build and preconstruction services and general contracting. The analysis was done on the base bid which included the concession stand, restrooms and pressbox). According to their review of the design specifications for the base bid, Stahl Construction Company believes the bid is "indeed reasonably priced." Refer to letter on Attachment A. In addition, staff contacted the City of Eagan which recently constructed two restroom facilities at a softball complex. The cost of the two facilities was $356,110.00 or $178,055.00 each. The sewer and water line connections to these buildings were only 12 feet away from the buildings. There is a photo of one of the facilities in Attachment B. With the Shakopee project, the distance to the sewer connection is 600 feet away and the water connection is 275 feet away. In order to construct the sewer and water lines, 225 feet of asphalt will need to be dug up and replaced. The pressbox is approximately 2 stories high which is also included in the base bid. RECOMMENDATION See Attachment C At its June 28, 1999 meeting, the Parks and Recreation Advisory Board concurred with the Park and Recreation Director's recommendation to do the components identified in the base bid and bid alternates#1 and #2 for total project cost of$477,431.00 ACTION REQUESTED 1. Move to award the Joe Schleper Baseball Stadium Improvement Project to Greystone Construction Company for the base bid of$326,313.00 and bid alternate one of $77,500 and bid alternate two of$73,600 for a total project cost of$477,413.00. 2. Move to allocated $380,000 of TIF Funds and $97,413.00 in Park Reserve Funds for the Joe Schleper Baseball Stadium Improvement Project. 4► 7 � � . ' � � Abroadi Mark J. ' cQuillan Parks and Recreation Director 07/01/99 09:15 STAHL CONSTRUCTION -> 445 0172 N0.569 P001/001 ATTACHMENT A STAHL Stahl Construction company•roof)Rowland Road•Minnclanka,Mi c',uta.614 1•012-9 sl Qiott•Ix(612 qal•'►'+4l �u�:nrruu.�un July 1, 1999 cur.Struc.o ur de:r. iii h: l l Mr. Mark J. McQuillan ,r�:c G,n Director Parks and Recreation Dr:. Shakopee Community Recreation 1255 Fuller Street a�:�,�;r,t Shakopee, MN 55379 cmr"c' Re: improvements to Joe Schleper Baseball Stadium Dear Mark: Thank you for your request to review the plans and bids received for the improvements to Joe Schleper Baseball Stadium. After a cursory review by one of the principals at Stahl, it appeals that the bid is indeed reasonably priced. If you have any further questions,please feel free to give me a call. Good luck on your project! Sincerely, STAHL CONSTRUCTION COMPANY Cgirriki-t -c-CIAAAA)..„ca— Cathy M. Schmidt Director of Marketing The Difference is Measured In Performance • ATTACHMENT B -I • , L...... 1 ll .....__ • 1 . {--' . -- ia1 i - .r^�" Eli - _ - .....ter ,,. ,�.,.a ' y_ . T 110-1j1111111111111' -. ATTACHMENT B -IL city of eagan TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: KEN VRAA,DIRECTOR OF PARKS AND RECREATION DATE: MAY 5, 1998 SUBJECT: LEXINGTON-DIFFLEY ATHLETIC FIELD SERVICE BUILDINGS CITY PROJECT NO.98-01 BID PACKAGES 1,2,3,4 Four bid packages for the project were open on April 281 by the Construction Manager and have been reviewed with staff. The following is a tabular summarization. • Bid Package#1 Concrete/Masonry/Excavation and Related work Contractor Base Bid Kellington Construction Inc. $92,500 Jesco Construction $99,700 Ml-In Concrete $100,000 Northland Concrete $110,000 • Bid Package#2 Carpentry/Shingles/Fascia/Doors Windows and Related work Contractor Base Bid Meisinger Construction Co.Inc. $173,900 Kellington Construction Inc. $189,900 • Bid Package#3 Mechanical work Contractor Base Bid McGuire Mechanical a $51,610 Midway Mechanical $51,750 Ryan Plumbing&Heating $59,700 Newman Mechanical $64,000 Sun Mechanical $65,665 Swanson $69,500 Northland Mechanical $78,700 ATTACHMENT B-nt • Bid Package#4 Electrical work Contractor Base Bid Tec Electric $44,900 L &R Electric $48,120 Burnsville Electric $49,442 Honda Electric $58,500 Based upon the bids received and after consultation with the Construction Manager, staff recommends awarding contracts with deducts to the low bidder on each of the four bid packages. Bid Package Contractor Base Bid Deducts Final Amount #1 Kellington Construction $92,500 (-)$3,700 $ 88,800 #2 Meisinger Construction $173,900 (-)$1,100 $172,800 #3 McGuire Mechanical $ 51,610 (-)$2,000 $ 49,610 #4 Tec Electric $44.900 -0- $ 44.900 TOTAL CONSTRUCTION$362,910 (-)$6,800 $356,110 Original Construction Cost Estimate= $350,000(*) r` Construction Cost with Deducts= $356,110 Difference= $ 6,110(1.7%) (*) The original estimate was developed in 1995/96 as part of the Park Capital Improvement Program. Staff feels that the bids received for packages#1,#3 and#4 were very favorable. Only bid package #2 exceeded expectations. The higher than expected cost can be attributed to a less than favorable bidding climate for carpentry work created by the large number of ongoing residential developments. This is reflected by the low number of bidders on package #2. In addition the lumber market has become volatile and prices have escalated above the original estimates. a I:\34b\lex diffley athletic site ATTACHMENT B--- 6124018919 D9:27 6124018919 DIMENSION ARCHITECT PAGE 09 , 0 les --(0 , .., Ss t it _ __ _ _ _ _ _5. __ — —___ _ 1A • ( io•-.... .___ . __ _./.e,_ . _ 14=o" ..._ )1 I Ti I i . • I 0 ....., ___ 4 ...... 0*., Illit • .4, ft •--.—74,,,. I- ,ON. %I • ....,,...i, !s'.... ,---. I 1 I —Iv' Ilk I i. .,,iiii&-z, 7 ---• r-=- f % C.). . is- z O. 6, . 5' ......, r ::1' 1 r -tf 1"V.Ot 4::..ge_i_ i i 1 li '• 4- --x 3 4.., -- -- l iPM. t i 7C".- . W.1.- =— . r —1 71- I 1 I .. "L rt. N r la . II I 1 1 1::.. 1 i...-,..,.. 111 — -J i/.11-1-1\--w , VA s. •. ....._ ____ _ ' _ 1 I .i,-:, iii i 1,41111 1 •,, Lie v. .. , 74_ rNti go I Iti. _ I L :" k•-1-) t.:. -...--\\ ' I, 1 ..... 1 1 4. .. "... .....\ •- - - I ' I - ) k,._/ . 1, — — - `.. / \ _/ I It , rkl...1 611 - . -,...... --- ......._ T 4-, -x.. __41,7... ._ x 4'?!2 (. . sy .. 6124018919 ji9:27 6124018919 DIMENSION ARCHITECT ATTACHMENT B -- JIIIIIIIIIIIIIIIII —_ ---- 43 S ‹, .t. N 41 1s c w i cc' c--- I il .1 c . I C i._ •T4 .‘ • r—,C k 4) C)\;11 0 - �. Y.�=\y. - ^reamtea_- I i .i' j- , , ......... ,. „I � a. __ _ _, ,1,,I , , • _ ,tat , MIS 70 I-- —— 1 7% 1 -1.<t> I. I 1-- — 1 % , I ■ 6124018919 DIMENSION ARCHITECT PAGE- 04 1.4 N � 3 4 4- ATTACHMENT B -I a 1 \ I _ 04c. t7„! • Li) 4. II 1 , , CITY OF SHAKOPEE ATTACHMENT C -L MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Parks and Recreation Director Subject: Joe Schleper Baseball Stadium Improvement Project Date: June 10, 1999 INTRODUCTION Council is to discuss the bidding results for the Joe Schleper Baseball Stadium Improvement Project. BACKGROUND _Bids were opened on June 10 for the Joe Schleper Baseball Stadium Improvement Project. The bid specifications include a base bid and four bid alternates. The base bid includes a concession stand, restrooms and pressbox. Bid Alternate 1 includes a sun roof over the grandstand; Bid Alternate 2 includes storage rooms under the grandstand; Bid Alternate 3 includes landscaping and Bid Alternate 4 includes dugout additions. BID RESULTS Greystone Construction was the only bidder. Greystone Construction's bid was recorded as follows: Base bid (Concession, Restrooms, Pressbox) $326,313 Alternative 1 (Sunroof over grandstand) $ 77,500 Alternative 2 (Storage under grandstand) $ 73,600 Alternative 3 (Landscaping) $ 20,000 Alternative 4 (Dugout additions) $ 28,000 Total $525,413 FUNDING In prior discussions, Council indicated using TIF Funds for this project. There is $380,000 of TIF funds from the older pooled TIF districts. These funds must be allocated or under contract for this project by no later than December 31, 1999 or used for other qaulifying projects. The total bid package of$525,413 exceeds the available TIF budget for this project of$380,000. Unless other funding sources are used, only the base bid (concession stand, restrooms and pressbox)would be pursued. Some Council members have stated they prefer to have the project"phased" over a period of years. If this is Council's wishes, then it should proceed with the construction of the first phase which includes the concession stand, restrooms and pressbox (base bid of $326,313.00 + $15,000 for architectural services). The remaining balance of the TIF Budget for this project will be $38,687.00. ATTACHMENT C -T!' ALTERNATIVES 1. Proceed with the construction of the concession stand, restrooms, pressbox, sunroof over the grandstand, storage area under the grandstand, dugout additions and landscaping for a total of$525,413.00. 2. Proceed with the construction of the concession stand, restrooms, pressbox, sunroof over the grandstand, storage area under the grandstand and dugout additions for a total of$505,413.00. 3. Proceed with the construction of the concession stand, restrooms, pressbox, sunroof over the grandstand and storage area under the grandstand for a total of$477,413.00. 4. Proceed with the construction of the concession stand, restrooms, pressbox, sunroof over the grandstand for a total of$403,813.00. 5. Proceed with the construction of the concession stand, restrooms, pressbox, and storage area under the grandstand for a total of$399,913.00. 6. Proceed with the construction of the concession stand, restrooms and pressbox for a base bid total of$326,313.00. 7. Re-bid the project. 8. Do nothing. PARK AND RECREATION DIRECTOR'S RECOMMENDATION Alternative#3. Rationale: Alternative No. 3 nearly completes the project except for the landscaping and additions to the dugouts. With alternatives 1,2,4,5, and 6, portions of the project will be"phased" in over a period of years. Keep in mind, the cost of"phasing"this project may be more expensive than if it were done all at once. It is not likely material and labor costs to go down. Therefore, with each subsequent phase, the project gets more costly and more staff time is required to administer the project (bidding process and construction). If Council agrees with staff's recommendation, Park Reserve Funds could be used to fund the difference of$477,413 in project costs and $380,000 of available TIF Funds. Staff recommends allocating $97,413 from Park Reserve Funds to complete the project. The extension of the dugouts and landscaping ($48,000) are aspects of the project that could be privately funded, and I would encourage the baseball community to consider that option. The Parks and Recreation Advisory Board has not met to discuss this bid because their regular monthly meeting is June 28. ACTION REQUESTED Discuss the scope of the project and whether or not you wish to fund it. Mark J/ c i uillan Parks and Recreation Director /x . 6. 2 CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeall, City Adminsitrator From: Mark J. McQuillan, Parks and Recreation Director Subject: Memorial Park Burial Mounds Date: June 22, 1999 INTRODUCTION The City Council is asked to review and discuss the Indian Burial Mound Proposal for Memorial Park. BACKGROUND Last Fall, the City of Shakopee, Shakopee VFW, American Legion Post 2 and Shakopee Mdewakanton Sioux(Dakotah) Community SMS(D)C worked cooperatively to remove the War Memorial Flagepole and Monument off Indian Burial Mound 21 in Memorial Park. The flagpole/monument was relocated 50 meters west of the original site. Since then, City of Shakopee, MnDNR and SMS(D)C staff have been meeting to develop appropriate plans to protect the Indian Burial Mounds in Memorial Park. See attached proposal. Minnesota Statute (307.08) requires political subdivisions to post signs identifying the burial mounds. Though not required, the fencing will help discourage park users from walking on the mounds. Tribal Administrator Bill Rudnicki and Tribal Archivist James Warren will be attending the July 6, 1999 City Council Meeting to explain in more detail the plan to protect the Indian Burial Mounds in Memorial Park. I believe the proposal submitted by the SMS(D)C is a reasonable plan and one that should be acceptable to all parties involved. The Parks and Recreation Advisory Board reviewed the plan at their June 28, 1999 meeting and recommended that it be approved by the City Council. ALTERNATIVES 1. Approve Shakopee Mdewakanton Sioux(Dakotah) Community's plan to preserve the Indian Burial Mounds in Memorial Park and, whereby, the Shakopee Mdewakanton Sioux(Dakotah) Community has agreed to pay all costs associated with improvements. 2. Approve Shakopee Mdewakanton Sioux(Dakotah) Community's plan to preserve the Indian Burial Mounds in Memorial Park with some modifications and, whereby, the Shakopee Mdewakanton Sioux(Dakotah) Community has agreed to pay all costs associated with improvements. 3. Table for further information from staff. 4. Do nothing. RECOMMENDATION Aternative#1 ACTION REQUESTED If Council concurs with the Parks and Recreation Advisory Board recommendation, it should, by motion, move to approve Shakopee Mdewakanton Sioux(Dakotah) Community's plans to preserve the Indian Burial Mounds in Memorial Park and, whereby, the Shakopee Mdewakanton Sioux(Dakotah) Community has agreed to pay all costs associated with the improvements. /L.... � Mark J. 1 Quillan Parks and Recreation Director 0 Shakopee Mdewakanton 30TH • <9 • J3 ���'" Sioux Conimumty i% OFFICERS Stanley R.Crooks Chairman 16 2330 SIOUX TRAIL NW•PRIOR LAKE,MINNESOTA 55372 Glynn A.Crooks TRIBAL OFFICE:612.445-8900 • FAX:612•445-8906 Vice Chairman Susan Totenhagen Secretary/Treasurer June 10, 1999 City of Shakopee Mayor Jon Brekke Shakopee City Hall 129 Holmes Street South Shakopee, MN 55379 Subject: Burial Mounds (21SC22-Pond Mounds) at Shakopee Memorial Park Dear Honorable Mayor Brekke: First of all the SMS(D)C would like to thank the City of Shakopee for the pledge made last October at the monument removal ceremony, and again in the State of the City address this past January,to work with the SMS(D)C in protecting the Burial Mounds at Shakopee Memorial Park. The SMS(D)C appreciates the spirit of cooperation that has been shown thus far on this project. The SMS(D)C has consulted with the MN-DNR, State Archaeologist's Office, and the MN Indian Affairs Council regarding the plans for the Burial Mounds at Shakopee Memorial Park. After very deliberate research and consultation, the Shakopee Mdewakanton Sioux(Dakota)Community Business Council is pleased to announce a plan for the Burial Mounds at Shakopee Memorial Park. PHASE I The enclosed park map outlines the protective fencing plan approved by the SMS(D)C Business Council. Also enclosed are some photographs of the type of fencing that is being proposed. The proposed fencing is a cedar split rail "floating fence". The fencing is installed at grade level in concrete filled sono-tubes, and then the post footings are covered with dirt and graded to match the surrounding area. This type of installation is ideal in that there is no further disturbance to the Burial Mounds. This type of fencing is recommended by the MN-DNR. Please note that the SMS(D)C has designed the fence plan so that the current pathways will not be disrupted. The Community wishes to use this project as a way to educate people regarding the mounds and also the cultures that inhabited this area for thousands of years. Celebrating 30 Years as a Tribal Government • Mayor Jon Brekke June 10, 1999 Page 2 of 2 PHASE II The second phase of the mound restoration proposal is to return the mounds to their native oak-savanna state. The proposed revegitation plan would have the SMS(D)C remove the existing turf on the mounds and have the fenced in mound areas seeded with native oak savanna vegetation. Thereafter the City in perhaps in a cooperative agreement with the MN DNR would manage the mound areas with controlled burns every few years, once the oak-savanna grasses are established. Other than these controlled bums, the mounds will require no additional management. 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'':isi;: li:::,..; ...%;.:•:''',,:i.,;5.;;• .,...,;•';.:;; ;.,.?1, ....1:7-:..,-;.,..*„.e):„ :;.,:::.......;:,•, ;;;;;:5:',", '....'•;:i:';'''''Assi•'-''.."''- ',w§f.iN'Ai..i.i,i;%:>,..; .....".44::i.is.(0.......,•.:.:•:..,..., .' .k...:1:.:'::.00.i.::.:i:::.,:r,/,,,,:!,.....,....".:,::..........• P".:'%1:1:1?:;i'Iiiiii...::.?:;:;•:,,...' '- .S1,..t1' (.5.,11L ,_-' -.--'. :. .1'L.5 c.. 1\1.14 .,:.•'• .. . . ,• 1..i: DISCHARGE OF FIREARMS. I'E NALTY. ;u!)d;•.i• i.,!. i_vcr p••n.i1:. u•hu shall wilfulldestroy. mutilate. 'ntur: rt. or rcu•vt• : t.'n u1.- tombse• •e. monument, or structure placed 1n :my public- or private crmeterer v r au- thenticated and identified Indian burial ground . Or any fence. railing. t or other work erected for protection or ornament. or any tree. shrub. i or plant within the hrruts thereof. and every person who. without au- 1 thority from the trustees or owner. shall drscharee any firearms upon . or over the grounds of any p_tiblrc or private cemetery or authenticated •1. • and identified Indian burial ground . shall be guilty of a misdemeanor. . - _ Subd. 2. F� ne- authenticated and identified Indian burial ground • shall he posted every 75 feet around its pe rin]eter with signs lusting the 1 act>_'_isies prohibited by subdivision 1 and the penalty for.violation. i Subd. 3. The state archaeologist and the Indian affairs board shall authenticate and identify indtan burial grounds when requested bv the -I political subdivision which h1's title t•' Indian burial grounds. t' • Cuhd. 4. The cost of authentication and identification shall he the E, un responsibility of the political subdivision reauestt; said identification and authentication. i Staid. 5. The sij description and information on the sign must he 1: approved by the Minnesota state historical snctety. The political suhdi- f vision which has title to the Indian burial ground must supply the P signs and provide for their installation. I i Subd. 6. The Indian affairs hoard must approve am• request to re- l - locate an authenticated and identified Indian burial ground. • Approved March 19, 1976. • CHAPTER 49—H.F.No.1999 . •1n act rriarm r• _arae• and fish. lu.nrdrni: rrfnt,.,1.sr per.... :. • h.rndr• rank., tuners. .unene::n•• 1Lnne:ot.e 5r:uurei-. 1117:, '.ulgdrmr: ",tent► as 4'. Juhdm.sion ' BE IT ENACT• •Y THE LEGISLATURE •- 11E STATE OF MIN- NESOTA: • Section 1. Minnesota tel :-, 1975 Supplement, Section 9S.48. • , Subdivision 12, is amended to - , Subd. 12. GANFISH; TET 'ORARY OR PERMANENT PERMITS FOR 1-l'Jth1CAPPED HUNTERS. e commissioner may is- ' - sue special pe Cs, without fee. to shoot or htun om a standing vehi- cle, to li ed hunters who are physically unable , walk with or Ch. ges or additions indicated by undfrime• deleuions b% . --..1.44... TELEPHONE AREA CODE 612 725-2037 RICHA•' • L. M AUGHLIN �� Sf ,}r'dvi<xj•� 0 ICER-1..-CHARGE �...aelec zr J P t1)S t` 5 . .c de • '. 0 . • - 4.FIELD OFFICE \ !� �� i L�` '�1 Cjr cl U. S. B '-EAU OF i •IAN AFFAIRS ' '1- 831 SECO AVENUE SOUTH MIN EAPOLIS, MN. 55402 6c< LeC1G'�-c - – ��R t)afO' l� - 1. 7 is c-YIf( 1.•4..'.' •k.1';'i !L.414i h i ip' ii:JE'.h.t.t.t'11 il‘.1.!'1;'..'i''.4!il.'ll'i•;;,..:-4...,'"!ii.ili..!!'ici.N"..fi..,..4.:\i'l.:11;i''4.1. 3uP''''-zeie4(;k1'.4'I.i.'.44..i.*:.".11,,,..1.?,'4'.k:',1‘..'4)4711i'lkill4ii ' 1 "1%1'.:it'Itii's'..t01;11.•,•,:'''"'i. ' . i ,•,, i: ie..p,, ,,,,ti,1 :;'1.il. 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Michael Leek, Community Development Director SUBJECT: Release of Developers Agreement for Shakopee Valley Square First Addition Planned Unit Development DATE: July 6, 1999 INTRODUCTION: Recently,the Council approved a waiver of the criteria forland to Valleydivision and a Ha en,L.L.Pmthe owner of the subdivision in connection with the proposed sale of a 50 foot strip ofver Valley Haven Mobile Home Community. Several of the homess situation. lIIn preparing for ley Haven were phe c oso�ing of e property line, and the proposed transaction will correct t this sale, it was discovered that the 50 foot strip is encumbered agreemenb�elate above-captioned the development of agreement,which is originally dated December 1, a recreational facility that has never occurred. Valley Hland transaction.requesting copy of the tette of release this developers agreement to allow the conclusion of this request, developers agreement, and amendment to the o e the developers agreement at this treement are attached for ime. Council's information. It appears to be appropriate release ALTERNATIVES: 1. Authorize the appropriate City officials to execute the release of the developers agreement for Shakopee Valley Square First Addition. 2. Do not Authorize the appropriate City officials to execute the release of the developers agreement for Shakopee Valley Square First Addition. 3. Table action on this item for additional information from the applicant and/or staff. STAFF RECOMMENDATION: Staff recommends alternative 1. iAcommdev\c61999\cc0706\devkrel.doc ACTION REQUESTED: Offer and pass a motion authorizing the appropriate C styt Additals s to execute the release of the developers agreement for Shakopee Valley Square n. R. Michael Leek Community Development Director i:\commdev\c61999\cc0706\devkrel.doc 07/02/99 FRI 07:51 FAX 6123441414 MALKERSON GILLILAND 002 • Due to the volume of the Developers Agreement it has been omitted. There is a copy in the City Administrator's office for your review. RELEASE OF LAND FROM DEVELOPER'S AGREEMENT The City of Shakopee,a public body politic and corporate,hereby forever and fully releases and discharges the real property located in Scott County,Minnesota legally described on Exhibit A attached hereto and made a part hereof from any and all obligations or other matters contained in that certain Developer's Agreement dated December 1, 1987, filed April 19, 1988,as Document N o. 25,amede9520na1 by file with Amendment to Developer's Agreement dated Recorder in and for Scott County,State January 1989,filed June 14, 1989,as Document No. Minnesota. IN WITNESS WHEREOF,the undersigned makes this Release of Land from Developer's Agreement effective as of July 1999. CITY OF SHAKOPEE By its Mayor (SEAL) By Its Administrator By Its City Clerk STATE OF MINNESOTA ) ) SS. COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me on July_, 1999,by Jon Brekke,the Mayor,Mark McNeill,the Administrator,and Judith S. Cox,the City Clerk,of the City of Shakopee,a public body politic and corporate, on behalf of the corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: MALKERSON GILLILAND MARTIN LLP Suite 1500 AT&T Tower 901 Marquette Avenue Minneapolis,MN 55402 (512)344-1111 (CLB) Release (27909,DOC:1) 07/02/99 FRI 07:51 FAX 6123441414 MALKERSON GILLILAND 0:1003 r EXHIBIT A A 50 foot strip of land lying within Gov't Lot 5, Section 6,Township 115,Range 22. The southerly line of said 50 foot strip being northerly of and adjacent to the northerly line of Parcel A described hereafter,the easterly line of said 50 foot strip being the northerly extension of the most easterly line of said Parcel A and the westerly line of said 50 foot strip being the northerly extension of the most easterly line of Lot 4,Block 1,Halo Second Addition. Parcel A: All that part of Government Lot 5, Section 6,Township 115,Range 22, Scott County,Minnesota,described as follows: Beginning at a point 1610 feet easterly of the east line of Naumkeag Street as measured along the centerline of State Trunk Highway No. 101 and 75 feet northwesterly as measured at right angles from said centerline;thence westerly along the northerly line of State Trunk Highway No. 101 to the Southeast corner of Halo Second Addition,according to the recorded plat thereof, Scott County,Minnesota; thence northerly,along the east line of said Halo Second Addition,a distance of 250 feet;thence easterly along the south line of said Halo Second Addition,a distance of 31.21 feet;thence northerly along the east line of said Halo Second Addition,a distance of 60 feet to a point 310 feet northerly of the northerly line of said State Trunk Highway No. 101 as measured along a line drawn parallel with the east line of Naumkeag Street;thence easterly parallel with the northerly line of said State Trunk Highway No. 101 a distance of 460.48 feet;thence southerly to a point 251.4 feet easterly,as measured along a line drawn parallel with the northerly line of said State Trunk Highway No. 101,from a point 160 feet northerly as measured along a line drawn parallel with the east line of Naumkeag Street,from a point of beginning; thence westerly,parallel with the northerly line of said State Trunk Highway No. 101,a distance of 251.40 feet;thence southerly,parallel with the east line of said Naumkeag Street a distance of 160.00 feet to the point of beginning. Release (27909,DOC;1) 06/09/99 WED 08:51 FAX 6123441366 MALKERSON GILLILAND fm 002 MALKERSON GILLILAND MARTIN LLP SUITE 1500 AT&T TOWER 901 MAROUETTE AVENUE MINNEAPOLIS, MINN ESOTA 55402-3205 TELEPHONE 6I2-344-IIII F'AC S I M IL E 612-344-1414 June 9, 1999 Carrie L.Bazella Direct Dial No.612-344-1997 Mark McNeil,City Administrator Via Facsimile and U.S. Mail City of Shakopee 129 Holmes Street South Shakopee,MN 55379 Re: Valley Haven Mobile Home Community Our File No. 7524.8 Dear Mr. McNeil: by the adoption of Resolution No. 5131, approved an The City of Shakopee, Our client,Valley administrative subdivision of land for a 50-foot strip of property(the "Land"). Haven,LLP, ("Valley Haven") is the owner of the Valley Haven Mo e ile Home (the "Community"). Valley Haven is purchasing the Land,from Shakopee Valley Square A recent title commitment the current owner of the recreationalis subject to a Devnext to the eloper's Agreement dated December (see copy enclosed)reveals that the 1, 1987, as amended by First Amendment dated January 17, 1989 (collectively,the "Developer's Agreement"),pertaining to the development of the recreational facility. We are seeking to have the Land released from the provisions of the Developer' Agreement, gem art of�e since �nal Facie Land lity.ll be owned and operated as a part of the Community and notp We are hoping that the information herein and that presented ithe Council noC packet(see copy enclosed)when Resolution No. 5131 was ad pts In u ir information action topermit the release of the Land from the Developer's Agreement. If,however,you or the requestDeveloper'sAgreement City Attorney believes that the Council must act on thette on the forext Council Ageri� release,we respectfully request that you place the m Lcck 27156 EZ1 06/09/99 WED 08:51 FAX 6123441366 MALRERSON GILLILAND 003 Mark McNeil, City Ad niSt for June 9, 1999 Page Two Thank you for your assistance. Should you have any comments or questions or require any additional information regarding this matter,please do not hesitate to contact me. 'Very truly yours, Carrie L. Bazella Legal Assistant Enclosures cc: Mr.Philip Johnson John F. Bonner, III Leek 27156 (7• • Xi • CITY OF SHAKOPEE C® � �, Memorandum TO: Mayor and City Council r� Mark McNeill, City Administrator FROM: Jared Andrews, Planner I SUBJECT: Initiating the Vacation of street and alley way DATE: July 6, 1999 Introduction attached Resolution No. 5182 sets a public hearing date to consider the vacation of Shawmut The eeyyportion of Shawmut Street. The Street between 2nd and 3rd Avenue the stand reet and alley which isnot open,but which contains utilities. requested vacation is for a portion of Discussion received a petition for the vacation of the right of way from Mr.the property mstd.adjaStaff is the The City the understanding that Mr. Cemens on for setbackswishes to . Theattached resolution sets a public hearings for right of way and use the vacated port August 3, 1999. On that date, comments from ba resentedst andthutilities, as well Council for your recommendation from the Planning Commission, willp consideration. Action Reauested Offer Resolution No. 5182, A Resolution Setting the Public Hearing Date to Consider the Vacation of a portion of Shawmut Street and adjacent alley, and move its adoption. Jared Andrews Planner I i:\commdev\cc\1999\cc0706\vaccemer►.doc RESOLUTION NO. 5182 THE A VACATIORESOLUTION SETTINEG'THIN:PUBLBEEAE INDA T3 CAE AND N OF SHAWMUT S�ADJACENT ALLEY WHEREAS, it has been made to appear to the Shakopee City Council that the portion of Shawmut Street between 2nd Avenue and 3rd Avenue and easterly adjacent alley, City of Shakopee, County of Scott, State of Minnesota, serve no public use or interest; and WHEREAS, a public hearing must be held before an action to vacate can be taken and two weeks published and posted notice thereof must be given. WHEREAS,two weeks published notice will be given in the SHAKOPEE VALLEY NEWS and posted notice will be given by posting such notice on Posthe Officeetin the bulletin letin boar the atit e floor Shakopee of the Scott County Courthouse,the bulletin board at the U.S Public Library, and the bulletin board in the Shakopee City Hall. NOW, THEREFORE, BE IT RESOLVED BYd 1TH n e CITY Cl OUNCIL Ors on he HE CITY OF SHAKOPEE, MINNESOTA,that a hearing be y of August, 1999, at 7:00 P.M. or thereafter, on the matter of vacating a portion of Shawmut Street between 2nd and 3rd Avenue and easterly adjacent alley, City of Shakopee, County of Scott, State of MVIinnesota. Adopted in_session of the City Council of the City of Shakopee, Minnesota, held the day of 1999. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 ljJ , 5 # CITY OF SHAKOPEE , f ,, I. 1 Memorandum CCI � i' TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared Andrews, Planner I SUBJECT: Initiating the Vacation of alley way Block 73, Old Shakopee Plat DATE: July 6, 1999 Introduction The attached Resolution No. 5183 sets a public hearing date to consider the vacation of alley right of way in Block 73, Old Shakopee Plat. The requested vacation is for an alley which is not open, but which contains utilities. Discussion The City received a petition for the vacation of the alley right of way from Susan Stolarcek. The attached resolution sets a public hearing for August 3, 1999. On that date, comments from staff members and utilities, as well as a recommendation from the Planning Commission, will be presented to the City Council for your consideration. Action Requested Offer Resolution No. 5183, A Resolution Setting the Public Hearing Date to Consider the Vacation of Alley Right of Way in Block 73, Old Shakopee Plat, and move its adoption. Jared Andrews Planner I Ocommdev\c61999\cc0706\vacstolarcek.doc RESOLUTION NO.5183 A RESOLUTION SETTING 1H.E PUBLIC HEARING DATE TO CONSIDER TILE VACATION OF ALLEY RIGHT OF WAY IN BLOCK 73,OLD SHAKOPEE PLAT WHEREAS, it has been made to appear to the Shakopee City Council that the alley right of way in Block 73, Old Shakopee Plat, City of Shakopee, County of Scott, State of Minnesota, serve no public use or interest; and WHEREAS, a public hearing must be held before an action to vacate can be taken and two weeks published and posted notice thereof must be given. WHEREAS,two weeks published notice will be given in the SHAKOPEE VALLEY NEWS and posted notice will be given bposting tthe btin ulletin letin board d on he th main at Shakopee Scott County Courthouse,the bulletin board at the U.S Post Office, Public Library, and the bulletin board in the Shakopee City Hall. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chambers on the 3rd day of August, 1999, at 7:00 P.M. or thereafter, on the matter of vacating alley right of way in Block 73, Old Shakopee Plat, City of Shakopee, County of Scott, State of Minnesota. Adopted in session of the City Council of the City of Shakopee,Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 J(D (3F /I CITY OF SHAKOPEE Memorandum TO: Mayor and City Council CONSEND Mark McNeill, City Administrator FROM: Beth Handrich, Planning Technician SUBJECT: Renaming of a Street within Southbridge 1st Addition DATE: July 6, 1999 INTRODUCTION: The Final Plat of Southbridge 1st Addition was approved by the City Council on April 1, 1998. All street names for this development were approved at that time. The Final Plat drawing reviewed by staff and recorded by the County labeled one of the street names as Carlise Curve. DISCUSSION: Shortly after the platting process ceased, it became apparent to staff that there were a number of different spellings of the aforementioned street name in circulation. Staff did contact the developer to verify the spelling and it was the intent of the developer to name the street Carlisle Curve. Being that it was a misspelling, staff continued on with the corrected spelling. All street signs and addresses reflect the corrected spelling. ALTERNATIVES: 1. Approve Ordinance No. 553, an ordinance renaming the street name of Carlise Curve to Carlisle Curve. 2. Do not approve Ordinance No. 553, an ordinance renaming the street name of Carlise Curve to Carlisle Curve. ACTION REQUESTED: Offer a motion approving Ordinance No. 553 and move its approval. jai eth H. s rich Planning Technician i:\commdev\c61999\cc0706\carlisle.doc ORDINANCE NO. 553, FOURTH SERIES AN ORDINANCE OF THE CITY OF OPEE, MINNESOTA,TO CARLISLE CURVE WI gIN G THE RENAMING OF CARLISE CURVE SOUTHBRIDGE 1ST ADDITION Section 1 - Carlise Curve described below is hereby renamed Carlisle Curve: All of Carlise Curve lying within Southbridge 1st Section 2 - Effective Date. This Ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1999. Mayor of the City of Shakopee Attest: , City Clerk Published in the Shakopee Valley News on the day of , 1999. Prepared by: City of Shakopee 129 Holmes St. S. Shakopee, MN 55379 /4. 8.5°' CITY OF SHAKOPEE Memorandum TO• Mayor and City Council • Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director ineering d SUBJECT: Retention of LSA construction management for a park and ride, Inc. for design, site at CSAH 83 and STH 169 MEETING DATE: July 6, 1999 INTRODUCTION/DISCUSSION: Some time ago the City applied for, and was awarded up to $110,000.00 in regional transit funds for the development of a park and ride site. The originally proposed site was at the southwest corner of Vierling Drive and CSAH 17. That site is now Crossroads Center. Because of that development, and because of other developments at CSAH 83, staff proposed to Metropolitan Council staff that the park and ride site be relocated to the property that the City acquired in connection with the Seagate project. On the City's behalf George Bentley contacted LSA Design, Inc. to obtain an estimate for the construction of the park and ride site at the new location. The estimated cost of construction is $91,095.00. Mr. Bentley's memorandum of June 18, 1999, and LSA Design, Inc.'s June 17, 1999 are attached for the Council's information. The proposed construction management fees of$2,621.00 are not covered under the RTC funding. If the project is constructed for less that the estimate, some portion of the design, engineering and bid management fees may also not be covered. However, Mr. Bentley indicates that these costs can be covered by transit budget carryover funds. Mr. Bentley, and staff, are seeking Council approval to retain LSA Design, Inc. to proceed with design and construction of the park and ride site this year. ALTERNATIVES: 1. Authorize the appropriate City officials to retain LSA Design, Inc. for design, engineering, and construction management services in connection with the construction of a park and ride facility on property owned by the City at the northwest corner of STH 169 and CSAH 83. 2. Do not authorize the retention of LSA Design, Inc. for design, engineering, and construction management s the City n connection the northwest ornerconstruction of STH p69 and ark and ride facility on property ownedby CSAH 83. 3. Table the matter for additional information. ACTION REQUESTED: Offer and pass a motion authorizing the appropriate City officials to retain LSA Design, Inc. for design, engineering, and construction management services in connection with the construction of a park and ride facility on property owned by the City at the northwest corner of STH 169 and CSAH 83. R. Michael Leek Community Development Director CITY OF SHAKOPEE Memorandum TO: Mark McNeill, City Administrator CC. Gregg Voxland, Finance Director f { 4t F FROM: R. Michael Leek, Community Development Director SUBJECT: Park and Ride Site at Seagate Facility DATE: June 23, 1999 Attached is a memo from George Bentley on this issue, as well as the estimate from Stuart Krahn of LSA Design, Inc. It appears the total cost estimate is $91,095.00, of which only the $2,621.00 construction management fees would not be covered by the RTC funding that was awarded the City. I am assuming that this item should be placed on the Council agenda for approval, perhaps July 6th, in order to retain LSA to proceed with design and engineering, bid management and construction management. Please let me know if see any other issues that need to be addressed before Council reviews the item. G.C. BENTLEY ASSOC., INC. 14292 Golf View Drive Transportation and Transit Consulting Eden Prairie,MN 55346 Phone (612)937-3502 Fax (612)937-3504 June 18, 1999 MEMO TO: Michael Leek, City of Shakopee ; 2 1 1999 FROM: George Bentley IZ4 SUBJECT: Cost Estimate for Park&Ride Lot Stuart Krahn from LSA Design, Inc. has completed a cost estimate for construction of a Park&Ride facility on the City of Shakopee owned site at the south end of the Seagate property. Attached is a copy of that cost estimate. As you may recall, the original request for RTC funding was $110,000.00 to build the proposed P&R lot at CR 17&TH 169. The attached proposal for the relocated P&R lot at CR 83 &TH 169 identifies construction costs of$70,946.00, a 20%contingency of$14,189.00, and design/engineering and bid management costs of$5,959.00 for a total of$91,095.00. In addition, as the cover letter indicates, Stuart proposes a construction management fee of$2,621.00. This proposal envisions a very nice passenger shelter($25,000.00), a trash receptacle, a bench and signage. The shelter would be heated with an infrared radiant heater and would be lighted. Two additional lights would be installed to light the immediate shelter and bus waiting area. Appropriate landscaping would be added to make the site attractive. One challenge Stuart had in preparing this proposal was knowledge of the availability of electrical service. Apparently 100 amp service is required for the shelter heater and supplemental lighting, and he does not know if that level of service is provided to the nearest existing parking lot light. Since he was not yet sure of where 100 amp service was, he built in$9,000.00 for 600 feet of electrical trenching plus additional contingency funds. If the nearest existing parking lot light has 100 amp service the total project cost would drop by an amount between$10,000.00 and$15,000.00. Under the RTC funding rules a maximum of 7% of the total RTC funding may be used toward non- bricks and mortar items such as design/engineering, bid management and construction management. The cost estimate amount of$5,959.00 for design/engineering and bid management would be covered under RTC funding if the fmal project cost was $91,095.00 as estimated. If the fmal project cost comes in under than the estimated amount some portion of the design/engineering and bid management may not be covered under RTC funding. The construction management fees of$2,621.00 are not covered by RTC funding in this cost estimate. • Michael Leek Park& Ride Lot Cost Estimate Page 2 Shakopee can fund the construction management fees and the excess design/engineering and bid management fees(if any)through the use of existing transit Budget Carryover Funds(BCF). I have updated the BCF Analysis for Shakopee Area Transit (attached) and my figures show an existing BCF balance of$100,740.00. This figure will probably vary somewhat from the Metropolitan Council figure due to differences in how Available Local Transit Funds are arrived at, but the differences should not be dramatic. I have asked Paul Colton for an updated BCF analysis for Shakopee. In any event, more than adequate funding should exist in Shakopee Area Transit BCF to cover any excess expenses for this project. We should move rapidly on this project to take advantage of the Metropolitan Council's largess and to complete construction this year. With this in mind, the following steps are recommended: • Provide the Metropolitan Council with the updated project cost estimate and request approval to proceed. • Retain LSA Design, Inc. to provide design/engineering, bid management and construction management for the project. • Proceed with internal approvals for this project based on the attached preliminary cost estimate and attached cover letter from Stuart Krahn. At your direction I can prepare the request to the Metropolitan Council, if you would like. LSA Design can be retained by a letter sent from the City of Shakopee and signed by you. I am available to assist you in any way you require in obtaining internal approvals. Once these steps have been completed we can move forward with construction bids, bid approvals and permits. Please advise me at your earliest convenience how you would like to proceed. k iii $ qq $ $ R CO o $ g G R OD q R a NrCNIq - 0).. 1' N- 00 0 0Tit 10ICV2 0 V) e- V. CO6969. mEA¥ m I M o0) o $ 3 COch a) � � � � co V) c6 cS 10 � � � 0 0 U) m4EAEA */* # EA . . . . . () / k Q co 7 m• cis ® 10 I Ck 64 69. 696969 , # 2 CD CD CD 0 9 UJ co � a c%1 - % o CO 2 �� f mU, 69. Eft mEA s 2 C fr O 0CP 00 . o U $ kc � � � k % 2 0Gg2 o § 0 W ® ® - -5 0 0 ¥ttotototo t 2 _CI E g o 2 0 . 2 2 o CO � � � � k � ,- 20 . a) > g N q $ N q as ■ g EAU' EEAU)EA E CO 22 g goq q (6 c © I n - 4ad � ' d v ( k 4 � � � c 23 Ac LI- ai cci of� � © � n O 1 � (X EAmEA. EA. Eft EA. m 0 m 0 Q 0 > UJ 0 111 ris. ¥ o. � 2 m < / f e o ■ @ Q k � 7 � k \ / Cl) IL. -co- 7k 4) / Ui.7 co Z O - I- _i § g - CO82 Q o ° -I / / k CO b a $ @ e :— m � � co > § / I.L. 2 § S I- $ m 0- = « ODma0 0 0 @@ Sent By: LSA Design, Inc. ; 612 339 7433; Jun-17-99 16:28; Page 1/2 L, S A D E S G Fax Memorandum Date June 17, 1999 To George Bentley,G.C.Bentley Assoc.,Inc. Fax: 612-937-3504 From Stuart M. Krahn Project Shakopee-Seagate Park and Ride Pages 2 including cover page Subject Preliminary Cost Estimate George: The following is a preliminary cost estimate for the Shakopee-Seagate Park and Ride.As I indicated on the phone,without speaking to the electrical engineer for the Seagate facility,the electrical cost estimate is necessarily indefinite at this point. I have represented what I believe is the worst case scenario. Also,as we discussed,7% of construction costs as a basis for professional services fees is not feasible for smaller projects such as this. What 1 propose is that LSA Design complete the design,engineering, cost estimating and bid management for the$5959, I am assuming that the City or Seagate could provide us with an electronic drawing file suitable for a base drawing and that we would not need to order a site survey. We would then propose to complete the construction contract administration on an hourly basis(periodic site visits,drawing clarifications, shop drawing review,pay application review and project closeout). I estimate those services would cost approximately $2621. Please let me know whether you think this would be an acceptable arrangement. Best regards, Stuart Krahn cc: File(D:\9907119990617GB.fax.doc) LSA Design,Inc. 126 Third Street North Minneapolis,MN 55401 612.339.8729/339.7433 Fax Sent By: LSA Design, Inc. ; 612 339 7433; Jun-17.99 16:29; Page 2/2 Shakopee-Seagate Park and Ride Preliminary Cost Estimate(6/11199) CATEGORY ITEM QUANTITY UNIT $!UNIT EXTENSION Construction Survey and Testing 1500 LS 1 1500 Construction Fencing,Erosion/Traffic Control 1000 LS 1 1000 Transplant Tree 1 LS 200 200 Remove Rock 2.5 CY 100 250 Curt~Ramps to Parking Lot(Incl curb removals) 2 LS 500 1000 Boarding/Transfer Area Paving 480 SF 10 4800 Alighting Area Paving 240 SF 5 1200 Passenger Shelter 1 EA 2500C 25000 Trash Receptacle 1 EA 1000 1000 Bench 1 EA 800 800 Signs 1 LS 1500 1500 Construction Subtotal 38250 Electrical Area/Street Lighting 2 EA 4000 8000 Shelter Heat and Light LS 2000 2000 Trenching Electrical Cable 600 IF 15 9000 Transformer 1 LS 2000 2000 Electrical Service Cabinet/Photocell/Timeciock 1 EA 9000 9000 Electrical Subtotal 30000 Planting Trees 3 EA 352 1058 Perennials 80 EA 18 960 Restore Native Grass Seeding(Ind finish gradi 1 LS 500 500 Mulch30 SY 6 180 Planting Subtotal 2696 Construction/Electrical/Planting Combiner b Combined Su-.... 0 i 70946 Contingency(20%) 14189 ConstructionlElectrlcatIPtanting Total 85135 1)usigniFngineering(7%) 5969_ Professional Services Subtotal 5959 Preliminary Project Cost Estimate Total X1055 r /6 . 6 ' 6 , CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Request for Time Extension to Record the Final Plat for Bergs Hilltop Addition DATE: July 6, 1999 INTRODUCTION&BACKGROUND The City has received a request from Robert Bergs(Please see Exhibit A) to extend the 180 day time period for filing of a Final Plat after approval of the plat by the City Council. The applicant is requesting a one year extension to allow additional time for recording of the Final Plat. If approved, this extension would require that the plat be recorded by July 6, 2000,if a further extension is not granted. On October 20, 1998, the City Council approved the Final Plat for Bergs Hilltop Addition. City Code Section 12.03, Subd. 4.F states, `If the plat is not filed within 180 days after approval by the Council, the Council may rescind its approval and shall notify the Scott County Recorder/Register of Titles". The City Code does not list criteria for determining whether the time period for recording of a plat should or should not be extended. In the past, the City has made the determination on the basis of changes that have occurred relating to the plat which may necessitate the City reviewing the plat again. There are no changes being made to the Final Plat itself. ALTERNATIVES 1. Offer and pass a motion extending the 180 day time period for recording the Final Plat for Bergs Hilltop Addition by one year. 2. Offer and pass a motion extending the 180 day time period for recording the Final Plat for Bergs Hilltop Addition by a different period of time. 3. Offer and pass a motion denying the request to extend the 180 day time period for the developer to file the Final Plat for Bergs Hilltop Addition, and require the developer to resubmit the plat for approval by the City. STAFF RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Offer a motion granting the developer of Bergs Hilltop Addition an additional one year in which to file the Final Plat with the Scott County Recorder's Office, and move its approval. ;: ude cc\199vco7o6\e .dOC EXE I IT A 1 _d 1999 June 17, 1999 Mayor of the City of Shakopee Members of the City Council At your October 20, 1998 City Council meeting, you approved the Preliminary/Final Plat for Bergs Hilltop Addition, subject to conditions of Resolution No. 5003. Due to the late October date and large amount of construction this spring we are having a hard time getting estimates for work required. We would like to request an extension of one year for filing the Final Plat. S' ely, (_.,,• '1,-1)-e,z,)--,c0• .617,9 Robert I. Bergs Ib. C. I • CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Authorize Noise Mitigation Study for Hauer's 4th Addition Along T.H. 169 DATE: July 6, 1999 INTRODUCTION: Attached is a proposal from David Braslau Associates, Inc. to prepare a noise mitigation study for property in Hauer's 4th Addition along T.H. 169. BACKGROUND: At the June 1, 1999 City Council meeting, a petition was received from residents who reside in developments near Trunk Highway (T.H.) 169 and east of County State Aid Highway (CSAH) 17. The petition request is for the City to construct noise reduction measures to reduce the noise for the T.H. 169 traffic. In order to proceed with any project to construct noise mitigation measures, the cost effectiveness of any mitigation measure needs to be qualified. Staff has met with David Braslau who is a consultant that specializes in noise mitigation studies. It is being proposed to conduct a noise mitigation study to monitor the existing noise levels, evaluate the noise mitigation alternatives and the cost/benefit of various alternatives and prepare a report of findings. Attached to this memo is the proposal from David Braslau Associates, Inc. for a noise mitigation study and a summary of qualifications in acoustics and noise control of the consultant. The proposed cost is estimated at $4,420.00 and proposed to be funded from the City Council budget as an unexpected expenditures. ALTERNATIVES: 1. Move to authorize the appropriate City officials to execute the proposal with David Braslau Associates for the noise mitigation study for Hauer's 4th Addition along T.H. 169 at a cost not-to-exceed$4,420.00. 2. Deny the proposal and do not execute the agreement with David Braslau, Inc. 3. Table for more information. RECOMMENDATION: In order to proceed with the petition received for noise mitigation, staff recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the appropriate City officials to execute an agreement with David Braslau Associates, Inc. for the noise mitigation study for Hauer's 4th Addition along T.H. 169. // nice Loney Public Works i erector BL/pmp NOISE JUN 22 1999 13 56 FR D BRASLAU ASSOC 6123314572 TO 4456718 P.02/83 dsvld braelou .Mooiataa.lnoorporat d 1313 5th street e.e. • suite 322 • minneapofe.mn 55414 telephone:612-331-4571 • fax:812-3314572 21 June 1999 Bruce A.Loney,P.E. City of Shakopee 129 Holmes Street S. Shakopee,MN 55379 RE: Hauer Development-Noise Mitigation Study Dear Bruce: Based upon our meeting and discussion last week,I have put together a work scope for establishing existing sound levels at the Hauer development and evaluating a berm or berm/wall combination that could reduce noise levels. The work tasks are outlined in the attached table showing estimated level of effort by task and cost of the study. This incorporates some of the noise monitoring proposal that was submitted to you last year. A visit to the site,perhaps along with you,would help identify the problems,possible locations for the berm and noise wall,and identify monitoring and receptor sites. Monitoring would be performed during the 6-7 am period and the peak pm period. We might also be able to identify noise levels from the adjacent bridge that you mentioned. The data would be downloaded and analyzed and levels compared with the City of Shakopee 70 dBA limit as well as state noise standards. Alternative berm or berm and wall heights would be evaluated with the benefits and costs identified. The benefits would be compared with the absolute standards as well as relative reductions in noise level and with potential annoyance if appropriate. A report will be prepared to present the findings and recommendation for the most cost-effective mitigation. Please let me know if you have any questions and we look forward to assisting you and the City of Shakopee on this problem. Sincerely, David Braslau President Attachment lone0612-let.doc 99048 JUN 22 1999 13:56 FR D BRASLAU ASSOC 6123314572 TO 4456718 P.03/03 PROPOSED WORK SCOPE Hauer Development-Noise Mitigation Study David Braslau Associates, Inc. Principals Data Asst TASK DESCRIPTION Hours Hours 1 Site visit 2 2 Noise monitoring (TH 169/other roadway) 5 1 3 Data analysis 3 4 Evaluate berm/wall alternatives 8 3 5 Identify benefits/costs of noise reduction 4 6 Review recommendations with City 2 7 Prepare report of findings 5 4 STAFF HOURS 29 8 Hourly Rates $120 $55 Subtotals $3,480 $440 Direct expenses(computer,FAX, materials,etc.) $500 Total estimated cost $4,420 • 6/22/99-1:43 PM-shakberm.XLS ** TOTAL PAGE.03 ** FEB 12 ' S8 13: 28 FROM DRUID BRASLAU ASSOC PAGE . 003 • PROFESSIONAL SERVICES IN ARCHITECTURAL ACOUSTICS ENVIRONMENTAL NOISE VIBRATION DAVID BRASLAU ASSOCIATES, INC. University Technology Center 1313 5th St S.E.Suite 322 Minneapolis,MN 55414 TEL:(612)331-4571 FAX:(612)331-4572 FEB 12 ' 98 13: 28 FROM DAUID BRASLAU ASSOC PAGE . 2124 FIRM OVERVIEW DAVID BRASLAU ASSOCIATES, INCORPORATED was established in 1971 in response to the growing needs of clients in both the public and private sector for comprehensive planning.analysis and design in acoustics and noise control. The objective of the firm is to provide the highest quality service`possible to assist clients in implementing plans and projects which are compatible with the human and natural environment,and which at the same time function effectively according to established requirements. The firm,through its staff and associates,offers a variety of services and represents a broad background in education and experience in engineering,planning and technical analysis. Associate scientists and en- gineers represent a broad spectrum of fields to ensure a multidisciplinary approach to the planning process when required. The firm is located in the University Technology Center near the.University of Minnesota. The extensive libraries, research facilities,and computer facilities of University provide support for the firm. The firm is a member of the National Association of Acoustical Consultants and the Amr rican:Consutt- ing Engineers Council. David Breslau Associates, Inc. is a foundingsponsor of the Concert Hall Research Group which was founded several years ago to compare the acoustics of concert halls around the United States and the rest of the world. OR. DAVID BRASLAU. PRESIDENT,holds a B.Sc.:in Civil Engineering from the Massachusetts:Institute of Technology,and an M.Sc.and Ph.D.in Engineering from the University of California at Berkeley. He has worked in industry,taught at the University of Minnesota,and has served as president of the firm. His experience includes work in engineering, physics,acoustics.dynamic behavior of structures and materials,and geophysics. Dr.Braslau is currently Member-at-large of the Upper Midwest Chapter of the Acoustical Society of America and member of the Architectural Acoustics Committee of the Acoustical Society of America. Pagel David Braslau Associates, Inc. FEB 12 ' 98 13 29 FROM DAVID BRASLAU ASSOC PAGE . 005 DESCRIPTION OF SERVICES Services in Architectural Acoustics/Building Noise Control Design of architectural spaces to meet appropriate needs Building and room acoustics for enhancement,masking,and isolation Noise control for internal and external mechanical equipment or other sources forindustrial,commercial, residential,and transportation modes Impact isolation of building systems Vibration analysis and isolation for buildings and foundations Laboratory tests in acoustics and vibration.(in conjunction with other laboratories) Services in Environmental Nolse/Mitigation/Planning Research on sources, propagation paths,and receptors Prediction and monitoring of noise sources Mitigative measures including design,engineering controls,operation,management,and appropriate plan- ning Mitigative building layout/design for noise impacted environments Compatible land use planning Services in Industrial and Product Noise Control In-plant noise monitoring and exposure studies Design of enclosures and other noise control measures Sound level analysis of equipment and noise control.design Cost-effectiveness studies for noise control Page 2 David Braslau Associates, Inc. FEB 12 ' 98 13: 29 FROM DRUID BRASLAU ASSOC PAGE . 006 • TYPICAL PROJECTS COMPLETED ARCHITECTURAL ACOUSTICS AND NOISE Winona State University-Life Sciences Lecture Hall Acoustics design CONTROL Trinity Lutheran Church, Stillwater, Minnesota- Multiple Use Spaces-Wall/floor/ceiling treatment Acoustical evaluation and recommendations for to provide appropriate noise environmentsfor sanctuary treatment,as well as overall acoustics each type of use. and noise control. Offices/Schools-Evaluation of wall and floor parti- • Sunburst Academy,Neilsville,Wisconsin- tions for.maximum privacy and sound isolation. Acoustical design of multiuse space for meetings, Acoustical Material Absorption Research-Evalua- theatre,music and athletics tion of new methods for measuring:and predicting St.Paul's Church.Anoka, Minnesota-Acoustical the behavior of acoustical materials,especially in evaluation and recommendations for design an.open office environment. modifications,structural material,and noise con- trol. Interior noise environment prediction and'control.in battle command controlcapsule carried in C-130 . Pax Christi Church, Eden Prairie,Minnesota- aircraft,. Acoustical evaluation and recommendations. • Living Word Christian Centec,•Brooklyn.Center, St.Dominic's Church, Northfield,Minnesota- .Mfinesota acoustical design:of spaces including Acoustical and preliminary sound system.design. paces sounr d3ystern tfesignr forlalurpose spades with . Richfield Senior Citizens Housing-Mitigative associated audio firm. layout and design to minimize impacts from high- way and aircraft noise. Veterans Administration Complex-Overall noise ' INDUSTRIAL AND SOURCE NOISE CONTROL evaluation and recommended design to minimize Review of ground.run-up noise suippresstan equip- effects of noise from adjacent air carrier airport. ment for civil aircraft:for the Federal Aviation Ad- Regency Condominiums-Review of design to im- Ministration. prove sound isolation and privacy for internal as well as external sources. Blower noise control measures--various sewage treatment plants. Impact Isolation of Floor Systems-Evaluation of Evaluation and rreco ammende casting for industriat various floor systems for impact and sound trans- blower Poise o Y. mission characteristics,and comparison of effeo- Evaluation and recommended control i<or.con- tiveness. tinouspump noise On resideftial oreas',in rural and Chisago County Government Center-Courtroom suburban areas. ' . acoustical design :page 3 David Breslau Associates, Inc. FEB 12 ' 9@ 13: 30 FROM DRUID BRASLAU ASSOC PAGE . 007 Mitigative design for coal unloading facility at Airports-Prediction and.measurement of noise major coke plant. from ground and air operations,and development of noise abatement proceduresandcontrol Potential construction and operational noise im- measures, pacts on a large turkey farm. Motorboats-Evaluation of motorboat nose levels Malt-O-Meal.Northfield: Noise control design for on shore property and assistance in development existing and proposed puffing gun and cyclone of regulations and other methods for controlling this noise. separator. Evaluation and noise control recommendations for Recreatiiooaln V hinoise -Prrecreonon of long distance iCles industrial,construction and main power plant and development of methods for m;n'unizing noise equipment at the Olin Army Ammunition Plant impacts in rural and wilderness areas. Mitigative design for Oakdale Gun Club.Oakdale, Minnesota. Cooling tower impact characterization and recom- PLANNING FOR.MINIMAL NOISE IMPACT mended mitigative actions. Burlington Northern Midway HUB Noise Study in- Mitigative design of municipal golf courseadjacent eluding measurement, prediction and mitigation of to Minneapolis-St.Paul international:Airport to protect employees and minimize noise exposure noise associated with the facility. for players. Blandin Paper Company plant noise inventory (environmental)and recommendations for mitigat- Evaluation and recommended layout of new town and planned urban developments to minimize Ing noise levels. noise impacts from transpoitatlorl:and;other. American Iron Kondiirator(Metal Shredding. sources. Machine)Noise Monitoring,Prediction and Evaluation of boat marina/restaurant in sensitive Analysis(in process). neighborhood with recommendations for mitiga- tion measures and operational procE'dures to mini- .Chicago Northwestern So.St.Paul Yard.Doan- mize noise impacts. sion Noise Study. Evaluation of horse race tracks,auto race tracks, sports facilities,and amphitheatres With respect to TINOISE PREDIC- various sound sources(autos,speakers,cro`"rds). TION/CONTROLRTATION in terms:of their impact on surrounding Com- Highways o on of mend ons for Highways-Prediction and measurement of noise noise levels thrmunitiet and r gh d�si�n and operation. from all types of roadways and recommendation for control through operations,barriers,and struo- Compatible land use pinning around airports,sur- tura)retrofit. face transportation corridors and industrial Railroads-Prediction and measurement of noise facilities. from heavily traveled rail lines and yards and - Evaluation of truck driver training favity'on recommended control measures. ad- jacent residential.properties. Page 4 David Breslau Associates, Inc. FEB 12 ' 88 13: 30 FROM DRUID BRASLAU ASSOC PAGE . 008 • Potential vibration impacts and isolation of Development of operating rule for ground main- acoustical test facility. tenance run-ups at Minneapolis-St. Paul Interna- proposed tional Airport to meet noise standards and mini- Measurement and analysis of vibrations,from mini- mize off-airport noise impacts. industrial equipment on residential properties. Evaluation of noise and other sensory impacts from off-road vehicles and snowmobiles,and recommended trail layout to minimize user and non-user conflicts. Evaluation of shooting ranges for public and private groups and development of noise control designs to minimize off-site impacts. Evaluation of mine blasting impacts and design of blast sequences to minimize air and ground shock. Evaluation of the impact of low level(Snoopy) overflights on recreational activities in wilderness areas. VIBRATION IMPACT AND CONTROL Effect on surface structures from deep mine blasts—perception,annoyance,and damage. Effect of adjacent rail movements on structural vibrations and vibration excited noise. Predicted vibration impact on office space of trucks on adjacent roadway and mitigative tech- niques applied to roadway foundation,surface, and intervening materials. Measurement of vibrations from large punch presses and recommended alternatives for impact and vibration isolation. Review of potential seismic risk in low seismicity areas such as Minnesota. Evaluation of the impact of quarry operations on a scenic rock face along the Mississippi River. Page 5 David Breslau Associates, Inc. FEB 12 ' 98 13: 31 FROM DRUID BRASLAU ASSOC PAGE . 009 DR. DAVID BRASLAU, P.E. FEB 12 ' 88 13: 31 FROM DRUID BRASLAU ASSOC PAGE . 010 DAVID BRASLAU, P.E. Education University of California Berkeley President, Ph.D: Engineering—1965 David Breslau Associates, Inc. M.Sc.Civil Engineering— 1960 Massachusetts Institute of Technology B.Sc.:Civil Engineering --1956 Qualifications in Environmental Noise and Land use;Compatibility Background Dr.David Breslau, President, David Breslau Associates, Inc.received his B.Sc..Degree in Civil Engineeringaddsi from the Massachusetts ison the effects of last loading o structures.specialized expanded his work to and design and completed a the linear and non-linear acoustics during his masters and doctoral studies at the University of California Berkeley. Following employment in the aerospace Breslaund rAss�ociates,Inc. in 9ing industry and 71a to'add tress nvironmental noise, Min- nesota,he established the firm of David acoustics and vibration problems. Selected Projects Directed by dr. Braslau• - Assist in development of Minnesota Noise - Complete noise monitoring and exposure studies in industrial facilities Standards Prepare noise control plans for industrial - Develop and review community noise or- - dinances plants - Test and validate highway noise models - Complete blast and vibration:studies and mitigative design- Evaluate various descriptors for aircraft - Prepare designs to.[nitlgate noise from noise outdoor concerts - Evaluate and design numerous highway - Evaluate,impact on aircraft noise on noise barriers thoroughbred racing - Develop land use compatibility plans - Measure and assess highway,rail and - Determine compliance with federal,state aircraft noise and local noise guidelines - Prepare nurrterous building noise control - Establish noise run-up rules for Minneapolis- studies St.Paul Intl.Airport - Prepare Builder1Guide-to mer+t.aircraft noise guidelines FEB 12 ' 98 13: 31 FROM DRUID BRASLAU ASSOC PAGE . 011 a Professional Engineering Registration Minnesota Registration 9725 Professional Activities Member,Acoustical Society of America Past President,Upper Midwest Chapter Member-at-Large, Upper Midwest Chapter Technical Program Chairman, 1984 National Acoustical Society of America Meeting in Minneapolis, Minnesota Member.Architectural Acoustics Committee,Acoustical Society,of America - Organized session on Sound Attenuation of Exterior Building Facades for December 1986 National Meeting in Anaheim,California - Presented paper at Anaheim Meeting entitled:Community Aircraft Noise Ordinance-Sound Transmission Considerations Organized session on Computer Applications in Architectural Acoustics for June 1987 National Meeting in Indianapolis, Indiana - Organizied session on computer modelling in room acoustics for 1992 National meeting in New Orleans Session chair for Sabine Centennial Symposium 1994 Member, Institute of Noise Control Engineers Member,Committee on Transportation Noise,Transportation Research Board Member,Catgut Acoustical Society Chairman,Environmental Impact Subcommittee,.High Speed:Rail Association Firm Representative, National Council of Acoustical Consultants .. . Page 2 Dr.David Brasiau,P.E. . ** TOTAL PAGE . 011 ** /L. C. 2- CITY OF SHAKOPEE Memorandum TO: Mayor& City Council �.•� Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Termination of Probationary Status for Scott Smith DATE: July 6, 1999 INTRODUCTION: Staff is recommending that Mr. Smith's probationary status be terminated. BACKGROUND: The Council authorized the hiring of Scott Smith to fill the Engineering Technician IV position that was vacated in 1998. Mr. Smith has completed his six month probationary period satisfactorily. Staff is recommending the termination of Mr. Smith's probation period. ALTERNATIVES: 1. Move to terminate Scott Smith's probationary status. 2. Extend probationary status for another six months. 3. Table action pending further information from staff. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to terminate Scott Smith's probationary status. B ce Loney Public Works Director BL/pmp TECHIV / ,. C. 3, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Oak Wilt Grant DATE: July 2, 1999 INTRODUCTION: The Council is asked to authorize staff to submit an application to the Minnesota Releaf Community Forest Grant Program,to assist in an oak wilt treatment program. BACKGROUND: Several weeks ago, staff was approached by Kunde Company Inc. regarding any interest the City might have in establishing an oak wilt program. Kunde does oak wilt control programs for several metropolitan cities,and has noticed pockets of oak wilt in Shakopee, primarily in areas of east Shakopee, and along the U.S. 169 Bypass. They have provided us with information regarding a grant program from the Minnesota Releaf Community Forest Health Grant Program. That program allows for cities to apply for up to $7500 in grant monies to do a survey, and up to $20,000 to establish a community oak wilt control program. Kunde Company has offered to do an aerial fly over of the City, and would provide a GIS compatible printout showing the problem areas. The grant would provide funding of up to 50%of the cost of oak wilt control. In exchange for the inventory to be provided by Kunde at no cost,the City would contract with Kunde to do the control work. In order to qualify for volume rates, we recommend that while tree owners could also contract with anyone else,they would not be eligible for the 50%match. bd. that does require the owner of an infected shade tree to abate the Ordinance 10.70 Su 7 q problem. Obviously, a successful grant would reduce by 50%the cost of that. It is recommended that grant applications be made as soon as possible following the July 1, 1999 availability of funds; first,to insure that funds are available and second,to allow for the root grafting to be done at its optimum time(mid to late summer). Staff is proposing that the 50%non-grant cost of abating the oak wilt(done primarily through the cutting and grafting of tree roots with a vibratory plow)be borne by the tree owner. If any oak wilt problems are found on City owned property, (for example Memorial Park or Murphy's Landing),the City would have to pick up the cost of that. It should be noted in other cities that the treatment of the unfunded 50%share varies - some cities pick up the total non-grant cost through the General Levy, and some split the cost with the private property owner, so that the tree owner and the City each contribute 25%of the cost. Staff's recommendation is that the tree owner pay for the unfunded share. BUDGET IMPACT: The City should initially apply for a$7,500 grant to establish the Oak Wilt Control Program. While smaller than the $20,000 maximum, it will also allow staff to address the most pressing areas,once the survey information is received. Funding of the matching $7,500 would be through the Public Works tree replacement line item. There is $14,000 remaining in that budget for 1999. Property owners would be billed, and the fund reimbursed. RECOMMENDATION: We recommend that the City Council authorize staff to submit a grant application for an Oak Wilt Control Program in the amount of$7500. ACTION REQUIRED: If the Council concurs, it should,by motion,direct staff to apply for a$7500 grant from the 1999-2001 Minnesota Releaf Community Forest Health Grant Program. 'VAS_ Pl\alUAltS Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum TO: Mayor and City Council -Activity Report FROM: Mark McNeill, City Administrator SUBJECT: Oak Wilt Program DATE: May 27, 1999 INTRODUCTION: On May 26th,Bruce Loney,Pinky Hullander,and I met with representatives of Kunde Co., a professional forestry consultant. This is in response to an earlier letter from them (attached). For the past 20 years, Kunde has been employed by other cities in the Metro area(such as Savage,Burnsville, Edina,North Oaks, and Oakdale)to assist cities in dealing with oak wilt and Dutch elm problems. They approached Shakopee because,when doing survelliance flights over Savage,they noted several infestations of oak wilt in the eastern portion of Shakopee. In driving through the community,they have noted other areas which appear to be at risk-old growth oak stands along the U.S. 169 Bypass, and in the O'Dowd Lake Park area. Kunde notes that it will be especially important to be considering treatment this year, as the May 30th storm of last year created many wounds in the trees which will make them susceptible to the spores that cause oak wilt. The spread of oak wilt is borne either by spores, which may travel as far as 700 feet from the area of infection, or by infected tree roots touching healthy ones. Treatment is usually done by severing the roots of trees that are infected, with a vibratory plow. The attached letter explains a program which will be available for the next two years which will allow for 50%Federal funding of any oak wilt surveying and treatment program. Kunde indicates that in other cities,the payment for the balance comes from a variety of sources- some cities fund it entirely themselves, others refer notices of problem areas to individual homeowners for their own treatment requirements, and some q split the cost of treatment between the City and property owner. (Shakopee does have a section in the City Code which requires treatment or abatements of oak wilt problems within 30 days of notice,by the property owner. That has not been recently enforced, however.) What Kunde is proposing to do is to do an aerial photo survey of the community,which would then be provided to the City on a G.I.S. -compatible format. From that, areas of oak wilt which need to be treated will be identified. They are willing to do this survey at no cost,providing that the City would then allow them to do the treatment program. Because this is a professional service,there is no requirement for competitive bidding. Kunde will also provide the City with the forms to apply for the Forest Health Grant. They suggest that initially,the City might apply for a modest portion of the available $300,000 (perhaps $6,000 - $8,000, which could be used the first year to treat any infestation on public property). Subsequent grant requests may be made,which might in the future be used to totally or partially off-set the cost of treating infestations on private property. Grant applications may be submitted at any time,but monies are not released until after July 1st. That coincides with the time the aerial photography is optimum, as any infestations of oak wilt will be visibly evident by mid-summer. If you have questions or concerns about this,please contact me. Mark McNeill City Administrator MM:tw 09:48 PM KUNDE CO. INC. 612 4840114 P. 02 4 Esa V. � r RE ' LEAF 1999-2001 MINNESOTA RELEA PROGRAM COMMUNITY FOREST HEALTH GRANT APPLICATION PACKS CONTENTS Application Guidelines & Forms ► Application Guidelines (blue) ► Community Forest Health Project Selection Guidelines (ivory) • Forest Health Application Form ▪ Forest Health Needs Determination Form (ivory) - to be completed by DNR Area Forester ► Timeline for Projects (pink) Publications to Assist in Preparing Applications • MN DNR "Directory of Community Forestry Program Leaders" (tan) (gray) Fo ► MN DNR "Directory of CommuntiY Forest Health Unit-Regional Specialists" ra ► "Examples of Projects that can be (yellow) ► Completed Sample Applications: • Forest Tent Catepillar Project • Community Oak Wilt Control Project • County-wide Oak Wilt Control Project • "Oak Wilt in Minnesota" - MN Extention Service ► "How to Collect Field Samples and Identify the Oak Wilt Fungus" - US Forest Service Attention applicants: The local DNR Forestry Area Office must sign-off on a Needs Determination before a project is considerer. You are encouraged to contact your DNR Forestry Area office early in your project planning process. FOR MORE INFORMATION: Please contact your Area or Regional DNR Forestry office. For the location of your closest DNR Forestry office, call the DNR Information Center at 1-888-MINNDNR (646-6367). Additional copies of the Grant Application may be obtained by calling(651)772-7925, the regional offices, or visit the DNR website at www.dnr.state.mn.us/forestry/releaf.html. 99 09 :48 PM KUNDE CO. INC. - C4 ES, 1999-2001 MINNESOTA ReLEAF l.. Community Forest Inventory, Tree Planting & Forest Health Programs APPLICATION GUIDELINES PURPOSE The Minnesota Department of Natural Resources-Division of Forestry(DNR)now has matching funds available for local communities and non-profit organizations through Minnesota ReLeaf. The Minnesota Legislature(including LCMR-the Legislative Commission on Minnesota Resources)has approved$852,000 for local projects to inventory community forests, plant trees and address community forest health problems. All projects funded must be completed by Junc 10,2001. ■ The Community Forest Inventory Program is to provide matching funds to assess the extend and condition of your trees as the first step toward integrating management of natural resources into public infrastructure,zoning and comprehensive planning processes. is The Community Tree Planting Program is to provide matching funds to plant predominantly native trees on public or private property within Minnesota communities. • The Community Forest Health Program is to provide matching funds to increase or maintain the health of the forest ecosystem within Minnesota communities and develop related public education programs. GRANT AMOUNT The maximum grant per project is$7,500 for Community Forest Inventory OR Community Tree Planting projects,$20,000 for Community Oak Wilt Control projects,and$10,000 for all other Community Forest Health projects. An applicant may receive more than one grant. NON-STATE MATCH Applicants must contribute at least 50%of the total project cost either in cash or in-kind contributions. ELIGIBLE APPLICANTS Applications will be accepted from local units of government(municipality, township,county,school distnct,Soil and Water Conservation District,tribal council,or other legal entity of local government)and non-profit organizations (with 501(c)(3) status). Community organizations without 501(c)(3)status arc encouraged to apply by working with their city or another non-profit who has 501(c)(3)status as their fiscal agent. PROJECT LOCATIONS within communities of place(cities, Generally,these grants arc intended for urban and community forestry(U&CF)projects towns,neighborhoods,subdivisions,and places of human habitation)rather than rural forests. Work funded through these grants may be done on public or private land as long as it serves a public purpose. PROJECT SELECTION & NOTIFICATION preparation or All projects to be funded will have an on-site field check(Needs Determination)by DNR Forestry during pre p review of the application. Early contact with your DNR Area Forester is strongly encouraged. Funding will be awarded to the highest rated proposals within each DNR Region (see enclosed Project Selection Guidelines). Decisions on projects to be funded within each Region will be made by a Regional Steering Committee comprised of non-DNR representatives and chaired by the DNR Regional U&CF Program Leader. Some applicants may be asked to make changes to their project in order to receive funding. Applicants will be notified if their project has been approved to receive funding. GRANT AGREEMENTS, & PAYMENT A gam agreement must be signed by the applicant and required state offices before any work on the project may begin. Generally,payment will be made on a reimbursement basis(i.e. after the project is completed). However,the applicant may submit an invoice to receive a partial payment of up to 75%of their allocated funding as necessary for approved costs. In no cases can a project extend beyond June 2001. The final project report form should be submitted as soon as the project is completed,but no later than June 10,2001. Upon receiving a final project report form,a Compliance Check will be conducted by DNR.and final payment will be authorised. 612 4840114 P- 194 99 09 :49 PM KUNDE CO. INC- • , LICATION FORM the attached application fonn(s)to apply for a grant. For projects whose implementation is dependent on cooperation with organizations or individuals other than the applicant,letters of support should be attached. No other attachments will be considered during review and selection of proposals. The application must be signed by the local government official (mayor, manager,board chairperson.etc.)or organization official(president, CEO,etc.) authorized to enter into such agreements. Upon request, this application form can be provided electronically via e-mail. Applications forms & information are also available on the DNR Website at www.dnr.state.mn.us/forestry/relcaf.html. Please contact your Area or Regional DNR Forestry office if you need assistance in completing the application form. APPLICATION PROCEDURES (also refer to Projects Timeline tables for details) An original and five copies of the completed application form must be received at the DNR Forestry office for the Region (listed and shown below) in which the project will be done. Inventory or Planting Grant applications must be received.by the appropriate Regional DNR office by 4:30 pm on Monday,November 1, 1999, Forest Health Grant applications may be submitted any time. Forest Health grants will be awarded on four dates: July 15, 1999;November 1, 1999; June 1,2000;and November 1,2000, FAX's will NOT be accepted. For proper processing,please write on the outside of the grant application envelop: Minnesota ReLeaf Grant Application. REGIONAL DNR FORESTRY OFFICES WITH U&CF PROGRAM LEADERS Region 1 (Northwest) Jeff Edmonds DNR Forestry 6603 Bemidji Ave. No. Bemidji,MN 56601 (218)755-2894 Region 2 (Northeas,) d Mike Albers DNR Forestry 1201 East Hwy 2 Grand Rapids, MN 55744 (218)327-4115 Region 3 (Central)11,111111161 l Jana Albers DNR Forestry /lb 1201 East Hwy 2 � Grand Rapids,MN 55744 'A (218)327-4234 , � r Region 4/5 (Southwest/Southeast Ed Hayes DNR Forestry 2300 Silver Creek Rd NE Rochester,MN 55906 FOR MORE INFORMATION (507)285-7431 Please contact your Area or Regional DNR Forestry office. )kegion 61Metro) Additional copies of the Grant Application may be obtained by Don Mueller calling (651)772-7925, or the Regional offices listed here or on the DNR Forestry DNR Website at www.dnr.state.mn.us/forestry/relestf.html. 1200 Warner Road St.Paul,MN 55106 (651)712.6148 2 - - 99 09 :50 PM KUNDE CO. INC. 612 4840114 P. 05 h W 0 •' A miC o 7, N 0 VO O 4 N .-. 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INC. 612 4840114 P. 09 • GOAL#3: Control of oak wilt Project Components • Develop an approved multi-year(preferably at Ieast 5 years) oak wilt disease plan to include: A. Shade tree professional (on staff or contracted)to coordinate and run the program. The professional must have a MN Department of Agriculture Tree Inspector's certificate. B. Budget for program. C. Itemized estimate of oak wilt expenditures. D. Designation of oak wilt control zone where control efforts will focus the first year—expand control zone to cover the entire community within the life of the plan, or as approved. E. Plan for notification of neighboring communities to control oak wilt along common borders. F. Plan for community to work with and educate developers to prevent injury to oaks during construction. Since construction activity is often the cause of new oak wilt sites, communities should be encouraged to work closely with developers and builders to prevent these new disease sites. Development and Building Recommendations I. As a condition of plan approval, all development within the community are required to have a disease inspection by the community tree inspector and an approved work plan for oak wilt control and prevention formulated and followed. 2. Prior to new construction, all building sites within the community are required to have a disease inspection and oak wilt control work plan approved by community tree inspector as a condition of the building permit (preliminary plan). 3. Work with community to prevent injury to oaks during all phases of construction. • Conduct an annual survey and detection to include: A. Inspection of control area at least once per year (between June 15th and September 15t) to identify and mark newly wilting oaks. B. Evaluate spore producing potential oaks wilting in previous year, and identify and treat infectious red oaks by April 15th. C. Removal and treatment of potential spore producing trees within the control area by April IS'''. • Adopt control ordinances in compliance with State Statues Chapter 18.023 and Rule 1505. MnRL Forest Health Selection Guidelines 5 612 4840114 r- _'P %y 09 :51 PM KUNDE CO. INC. • • Control- Although other possible control methods are being examined, presently there are two basics approved control measures for oak wilt disease. A. Suppression of Infection Centers Through Root Graft Disruption. The purpose of this practice is to enhance the environment by protecting oak trees adjacent to an existing infection pocket and thereby conserving energy, preserving aesthetic and property values, habitat, tax base, and product values. Practice Specificatons 1. Root graft barriers must be completed using a vibratory plow with a blade that penetrates the ground to a working depth of no less than 54". The tractor or machine with the vibratory plow must be powerful enough to pull the blade through most soils in a consistent and thorough manner. 2. Treatment must be essentially continuous around the perimeter of the pocket. Gaps are permissible where transmitting oak root grafts are not likely to exist. 3. All guidelines pertaining to the preservation of Threatened and Endangered Species or HistoricaUCultural resources will be strictly followed. Approved for cost sharia 1, Location and marking currently wilting trees within the boundaries of a communities' control zone or area (Inspection). 2. Location of infection center perimeter. 3 Location of root graft barriers including evaluation of Threatened and Endangered Species. 4. Installation of root graft barriers. 5. Post-treatment monitoring of treatment efficacy. NOT approved for cost sharing 1. Areas where no further spread is expected such as where natural barriers occur. 2: Survey work to generally locate infection centers (aerial survey and/or photography). 3. Contacts with landowners to inform and educate about oak wilt or suppression. 4. Any chemical use. Use of a trenchin machine Where use of a vibratory plow is not possible, root graft disruption can be completed with the use of a trencher when all of the following criteria have been met: 1. Root graft barriers with a trencher must be to a depth no less than 48" and no more than 6" wide. 2. The developed nature of the site and trees preclude the use of the vibratory plow due to reasons of its size and maneuverability or where there is a concern for possible damage to building foundations due to the ground shaking by the vibratory plow. 3. The area to be treated is an "Urban Vegetation Complex" and does not contain any Threatened or Endangered species or valuable native habitat. 4. The landowner has been informed of MnRL Forest I leolth Selection Guidelines 6 /99 09:52 PM KUNDE CO. INC. 612 4840114 P. 11 . i a. Lower efficacy of the 48" trench, b. Ground disruption associated with trenching, and c. Agrees to be responsible for refilling the trench. S. The landowner must sign a statement concerning these issues which will be retained by the Cooperating Community. B. Treatment of Potential Spore Producing Trees (PSPTs). The purpose of this practice is to enhance the environment by protecting oak trees adjacent to an existing infection pocket and thereby conserving energy, preserving aesthetic and property values, habitat, tax base, and product values. Practice Specifications 1. Trees must be cut low to the ground (4" stump) or covered with soil. 2. Treatment must be essentially continuous within the infection pocket. 3. Treatment will be undertaken in a mariner that will prevent wounding and possible reinfection of residual trees. This will normally confine treatment to the period of July 1 through April 1 of the following year. 4. All guidelines pertaining to the preservation of Threatened and Endangered Species or Historical/Cultural Resources will be strictly followed. 5. This practice can only be engaged where practice of root graft disruption has been recently completed, still appears to be effective, and/or is not currently recommended because it would no longer be effective in the oak wilt site. 6. This practice must be completed by April 1 of the year following death of the trees. This must include the spore prevention treatment of PSPTs. 7. This practice cannot be applied within 1/4 mile of an eagle nest. Approved for cost sharing 1. Locating and marking Potential Spore Producing Trees (PSPTs) 2. Felling of PSPTs 3. Treatment of PSPTs to include: a. Loading and hauling to an approved Diseased Tree Disposal Site (including tipping fees) b. On site treatment to prevent sporulation e.g., chipping, burning, debarking, covering with black plastic of 4 mil thickness, milling, etc. 4. Monitoring of treatment efficacy. NOT approved for cox sharing 1. Treatment of trees dead more than one year. 2. Contacts with landowners to inform and educate about oak wilt or suppression. 3. Any chemical use. • Evaluate treated infection centers annually and document results of any treatments that have occurred within the current biennium. • Report treatment efforts and results to MN DNR. MnRJ Forest Health Selection Guidelines 7 16 , c . y CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: 1999 Sidewalk/Trail Improvements Project No. 1999-4 DATE: July 6, 1999 INTRODUCTION: Attached is Resolution No. 5184„ a resolution which accepts the bids and awards the contract for the 1999 Sidewalk/Trail Improvements,Project No. 1999-4. BACKGROUND: On May 4, 1999, the City Council adopted Resolution No. 5133, approving the plans and specifications and ordered the advertisement of bids for the 1999 Sidewalk/Trail Improvements. This project consists of installing storm sewer, watermain, retaining wall, concrete sidewalk,bituminous trail and any other appurtenant work. The funding of this project is from the City's Capital Improvement Fund and Storm Drainage Fund. On July 2, 1999, four sealed bids were received and are summarized in the attached resolution. The low bid was submitted by K.A. Witt Construction with a bid of$117,057.50. The low bid received is higher than the Engineer's opinion of cost at the time of bidding of $107,330.00. The total opinion of construction costs at the time the City Council approved Resolution No. 5133 was $96,525.00. Staff estimates the reason for the increase is due to increase in material costs and the wet weather pattern which is causing water to continuously flow down the Upper Valley Drainageway. Thus, contractors are expressing concerns over potential problematic soils due to high moisture. Also, the bidding climate due to robust economy contributes to higher bids than anticipated. Staff is recommending awarding the contract to K.A. Witt Construction in the amount of $117,057.50 as this bid was $12,000.00 lower than the second low bid received and is a project that is needed to facilitate pedestrians/bicyclists in the City. This project is being funded through a combination of Capital Improvement Funds and Storm Drainage Funds. Based on the bids, the funding summary of construction costs is $23,682.50 - Storm Drainage Funds and$93,375.00 - Capital Improvement Funds. In addition to awarding the contract to the low bidder, Council will need to authorize consultant engineering services to provide construction surveying inspection and administration services as necessary for this project. Bolton & Menk, Inc. did the preliminary surveying and staff is recommending an extension agreement be executed by the appropriate City officials with Bolton & Menk, Inc. to provide construction engineering services. If Council awards this project, staff is also requesting that City council authorize a contingency amount equal to 5% of the contract to cover minor change orders or quantity adjustment that may occur on the project. ALTERNATIVES: 1. Accept the low bid of $117,057.50 and adopt Resolution No. 5184, awarding the contract to K.A. Witt Construction. 2. Reject the low bid and award the bid to another bidder. 3. Reject all bids and rebid. 4. Authorize the appropriate City officials to execute an extension agreement with Bolton & Menk, Inc., to provide consultant services on this project, for the City of Shakopee. 5. Authorize a 5% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments on this project. RECOMMENDATION: Staff recommends Alternative No.'s 1, 4 and 5. ACTION REQUESTED: 1. Offer Resolution No. 5184, A Resolution Accepting Bids for the 1999 Sidewalk and Trail Improvements,Project No. 1999-4 and move its adoption. 2. Authorize the appropriate City officials to execute an extension agreement with Bolton & Menk, Inc. to provide consultant services for the City of Shakopee. 3. Authorize a 5% contingency amount for use by the City Engineer in authorizing change order or quantity adjustments on this project. (/fri'AV r /1 �. Bruce Loney L,' Public Works Director BL/pmp MEM5184 RESOLUTION NO. 5184 A Resolution Accepting Bids On The 1999 Sidewalk and Trail Improvements Project No. 1999-4 WHEREAS, pursuant to an advertisement for bids on the 1999 Sidewalk/ Trail Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: K.A. Witt Construction $117,057.50 S.M.Hentges & Sons,Inc. $129,577.08 Jay Brothers, Inc. $144,465.90 Ryan Contracting,Inc. $145,645.00 AND WHEREAS,it appears that K.A. Witt Construction, P.O. Box 86,New Prague, MN 56071 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with K.A. Witt Construction in the name of the City of Shakopee for the 1999 Sidewalk and Trail Improvements by installation of watermain, storm sewer, retaining wall, concrete sidewalk,bituminous trail and any other appurtenant work. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk lé, Dnl . CITY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police I �/ Date: July 3, 1999 Subject: Authorization to Hire Police Officers INTRODUCTION: The Police Department is requesting Council approval to fill two vacant police officer positions. BACKGROUND: The Police Department experienced six voluntary terminations between November of 1997 and October of 1998. The City Council authorized five of the vacant positions to be filled as of January, 1999. Officers Tate, Conway, Johnson, Arras, Drowns and Horner were hired in response to the Council's direction. Officer Drowns terminated her employment with the City on June 2, 1999. The 1999 Police Department Budget included an increase in the number of sworn officers by one officer. This increase was the result of an experienced Shakopee Police officer being assigned to the Southwest Metro Drug Task Force. The Police Department currently has two vacant police officer positions. Minnesota State Statute Chapter 419 requires the Police Civil Service Commission to submit the top three names listed on the eligible register to the Appointing Authority(City Council)to fill any vacancy. In order for the Council and the Commission to meet the statutory requirements of Chapter 419 a series of motions will be required to hire two officers. The Police Civil Service Commission conducted the appropriate testing and established an eligible register on April 16, 1999. The following names remain on the eligible register: Julio Baez Scott Wellsted Erron Balfanz David Randall Evan Smith Tyler Maas Satisfactory background investigations have been completed on Erron Balfanz and David Randall. BUDGET IMPACT: The vacant positions were budgeted for in the 1999 Police Department Budget. ACTION REQUESTED: If Council concurs, they should, by the following motions authorize the hiring of named individuals to fill existing police officer vacancies in the Police Department. The Chief of Police is recommending the candidates authorized to be hired by the following motions. Motion 1 Authorize the hiring of Erron Balfanz as a probationary police officer with the Shakopee Police Department at Step 1 of the 1999 Police Officer Pay Plan subject to the satisfactory completion of a pre-employment medical and psychological examinations from the eligible candidates listed below. Julio Baez Scott Wellsted Erron Balfanz Motion 2 Authorize the hiring of David Randall as a probationary police officer with the Shakopee Police Department at Step 1 of the 1999 Police Officer Pay Plan subject to the satisfactory completion of a pre-employment medical and psychological examinations from the eligible candidates listed below. Julio Baez Scott Wellsted David Randall a •-•-.‘an Chief of Police IE1 I . a , CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Derby Days Street/Parking Lot Closings DATE: July 1, 1999 INTRODUCTION: The Council is asked to approve a request from the Derby Days Committee regarding street and parking lot closures. BACKGROUND: Derby Days will be held this year from Thursday,August 5th- Sunday,August 8th. Events similar to those in previous years,including the Taste of Shakopee on Thursday, beer tent and dance on Friday and Saturday,and a parade on Saturday will again be held. New this year is a classic car cruise and show in the downtown on Friday. Derby Days Co-Chair Jack McGovern has submitted a letter showing the requested street closures,parking lot closures, and other restrictions. This is being reviewed by the Police Department. Mr. McGovern informs me that he has advised, or will advise the major users of the parking lots of the times for closure. If there are issues of concern for the Police Department,they will indicate prior to the Council meeting. Mr. McGovern will be in attendance at the July 6th meeting to answer any questions. RECOMMENDATION: We recommend that the following traffic and parking related requests be approved, subject to any modifications recommended by the Police Department: 1. Closing of parking lot at Second and Lewis-Beginning at 8 AM Thursday through Sunday 2. ClosingFrom of First AvenuePM between9PM Thursday Sommerville and Holmes Street- 1 to 3. Closing of Second Avenue Parking Lot between Holmes and Lewis St- From 4 PM to Midnight Friday 4. Closing of Lewis St. from First to Third Ave., and First Ave. from Holmes to Sommerville Street from 4 PM to Midnight Friday 5. Closing of parade route to regular traffic from 9:45 AM to Noon Saturday 6. Authorize sidewalk sales by downtown merchants-Thursday through Saturday 7. Authorize the assistance of Public Works for set up of picnic tables,benches, and clean up as needed. ACTION REQUIRED: If the Council concurs, it should,by motion, approve the listed parking and traffic related issues relating to Derby Days,August 5th- 8th. Mark McNeill City Administrator MM:tw CC: Judy Cox Dan Hughes Public Works May 27, 1999 RECEIVED Y} 011999 Mark McNeill Shakopee City Hall CITY OF SHAKOPEE 129 Holmes St. S, Shakopee MN. 55379 Dear Mark Hello. Here is a list of requests for your assistance with 1999 Derby Days,scheduled for August 5 to August 8. Please note the work needed for sand volleyball courts,it is listed under Friday,August 6 but may be completed sooner. For Wednesday August 4th block off part of the parking lot for tents to be set up. For Thursday August 5 By 9:00 a.m. Cones Please place 10 pylons cones in front of Bill's Toggery By 1:00 p.m. Picnic Tables and Renaissance Benches Please place 40 in parking lot by tent 20 at intersection of 1st Ave.and Lewis Street Garbage Receptacles Please place 20 at intersection of 1st Ave and Lewis Street 25 in parking lot by tent Barriers Please place On 1st Ave @ east edge of intersection with Lewis On 1st Ave @ east edge of intersection with Holmes On Lewis,north edge of intersection with 2nd Ave On 2nd Ave west edge of intersection on Sommerville just east of entrance to the Performance Shop Tents(2) Please place 1 tent @ 2nd and Lewis and l st and Lewis For Your Information Derby Days Crew will: post notice parking restrictions by 8:00.A.M.Wednesday morning set-up for the Taste of Shakopee starting @ 1:0(1 P.M. resituate picnic tables for use during Friday's Street Dance For Friday, August 6th early a.m. Garbage Removal Please empty garbage cans Please street sweep parking lot,Lewis and First Ave. Anytime Friday Picnic Tables(preferably with attached benches) Please deliver Public Utilities Parade Registrars,see Lee Von Hout. They should be placed in side garage area. Barriers Please place: As needed along Parade Route 13 as indicated on enclosed map and description page Keg Container Please deliver to Library and place next to water fountain on N face. by 3:00 p.m. Garbage Receptacles Please place: 20 near large tent 100 along parade route, 2 on opposite corners of each intersection, and 1 on every block of route. 6 at Public utilities parking lot 2 Sand Volleyball Courts Please: Haul and pared fine court sand Drag sand Install poles and sideline rope Deliver 2-8 foot step ladders and rakes behind library on the northeast corner. For Your Information Derby Days crew will: post notice of parking restrictions by 8:00 a.m.on Friday morning begin fencing of beer garden and utility y areas by 10:00 a.m. begin Food Vendors and Street Dance set-up by 8:00 a.m. REQUEST FOR STREET AND PARKING LOT CLOSING Request is for the Classic car cruise parking.Areas needed are as follows Parking lot between Lewis st.and Holmes st. (Pablo's lot) Lewis St.from 1st.to 3rd Ave.Also 1st.Ave.from Holmes to Sommerville St.The areas are needed from 4:00 pm to Midnight Friday,August 6th. Please place barriers on 3rd and Lewis St.,parking lot entrance on Holmes st. 1st.Ave.corner of 1st and Holmes and 1st.and Sommerville. Derby Days crew will : Post notice of parking restrictions by 8:00 am Thursday morning Supply signage For Saturday August 7th by 7:30 a.m. Garbage Removal Please empty garbage receptacles in parking lot Garbage Receptacles Please place:24 near hydrant on 2nd and Lewis 14 near large tent 8 at intersection of 2nd and Lewis 6 by volleyball court 9:30 a.m. -noon Starting at Public Utilities Building Consult with Parade Coordinators for needed street sweep behind parade horses. Anytime after noon: Pick up trash along parade routs,sweep streets of route. For Your Information Derby Days Crew will: sell pop along parade route from 9:45 to noon. cluster tables and benches,garbage cans,barricades,fencing and keg For Monday August 9 Please return Renaissance Benches Pick up picnic table and canopy from Public Utilities building Thank you for supporting 1999 Derby Days. Call me at(H)445 0937 or(W)445 5791 if you have any questions. Sincerely, Jack McGovern Derby Days Coordinator 1999 1998 DERBY DAYS PARADE ROUTE es tN t4 ti DE1,1 � Lt' ,b=• r ati 3rd a 7- Eirfri Public Utilities Building 2 i 8 WIN MET 4 z c> Coo., @ N b G c CJov-v 5 This year's parade route follows a shaded, tree-lined residential path. The route will start at the Shakopee Public Utilities Building located at 4th and Gorman and head west on 4th Street to Holmes Street, turn and go one block north to 3rd and head east on 3 rd returning to the Public Utilities Building. Watch for "Parade Staging" Signs located at major intersections to direct you to the Staging area. Parking will be provided for parade participants, whose vehicles are not a part of the parade. A drop-off and pick-up area will be designated for large groups to meet others in their unit and then proceed to their designated position. A Hospitality area will be provided serving lemonade, water and cookies to parade participants. Bathroom facilities will be available as well as a watering trough for horses or other animal units. 16. x. /• � • CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Temporary 3.2 Percent Malt Liquor License- Shakopee Jaycees DATE: July 1, 1999 INTRODUCTION: The Council is asked to take action on Derby Days beer sales. BACKGROUND: The Shakopee Jaycees have made application for a temporary on-sale 3.2 percent malt liquor license for Derby Days on August 6 and 7, 1999. The application and certificate of insurance are in order. The applicant,the Shakopee Jaycees,have requested the ability to leave the beer stand open until midnight,on Friday and Saturday,August 6th and 7th. The attached letter from Jack McGovern of the Jaycees describes their request in more detail. As shown,the band will stop playing at 11:00 PM, and sales of beer will cease at 11:30 PM. The area will be cleared by Midnight. All of these items are an hour later than previous years. Mr. McGovern has discussed this with the Police Department. The Police Chief has advised that he is not in favor of their request. See attached memo. RECOMMENDED ACTION: The temporary 3.2 percent malt liquor license should be approved. The Council should indicate further whether it will support the request to extend beer sales past 11:00 PM. ACTION REQUIRED: By motion,the Council should approve the application and grant a temporary on-sale 3.2 percent malt liquor license to the Shakopee Jaycees, Second and Lewis Street,for August 6 and 7, 1999. Council should further specify the ending time of beer sales; specifically, whether the beer garden should close at 11:00 pm, or midnight. 1AA0-)(\/\11b1-(-(,' Mark McNeill City Administrator MM:tw CC: Judy Cox Dan Hughes SHAKOPEE POLICE DEPARTMENT Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police SUBJECT: Temporary Beer Licenses DATE: July 01, 1999 INTRODUCTION: The Police Department has been involved with Shakopee Jaycees representative and events Chairperson Jack McGovern in designing appropriate safeguards for a temporary beer license that are being brought to City Council for approval. This event is the Derby Days celebration scheduled for August 4 - 8, 1999. BACKGROUND: The Shakopee Jaycees will be seeking a temporary beer license for Derby Days and the street dance which will be located in the municipal parking lot on the east side of Lewis St. at 2nd Avenue. Jack McGovern has advised me that this years beer garden will be similar to the ones held in years past. These plans include only one entrance and exit. The Jaycees have assured me that they will card people as they enter. Only individuals over 21 years old will be allowed into the beer garden. There will be a separation between the beer garden and other open spaces so that beers cannot be handed from the beer garden to an outside person. The band on Derby Days is scheduled to stop at 11:00 p.m. I have directed Jack McGovern that beer sales shall also stop at 11:00 p.m.,with a one-half hour time period where people will have to leave the area. I believe it is appropriate to close the beer garden at 11:00 p.m. to reduce the risk of problems that may be encountered with a later closing time. In my experience, the later beer gardens close, the more difficult it is to disperse individuals in a orderly manner. The Police Department will have officers assigned to both events for safety and to do extra patrol of the areas. RECOMMENDATION: The police department is satisfied with the planned precautions and recommends approval of the temporary liquor license. DH:pm [ ] Attention: Mayor Brekke, Members of the Council and Police Chief Hughes: This is a formal request of the Shakopee Jaycees and the Derby Days Committee. We are requesting permission to leave the Friday and Saturday beer stand open until midnight. The band will stop playing at 11:00 P.M.and last call will be called at 11:15 and sales will cease at 11:30 and the area cleared by midnight. I feel that the Shakopee Jaycees record speaks for itself. In the past years the Shakopee Jaycees have proven themselves time and time again, We have acquired many liquor licenses from the City of Shakopee and the events have gone off without incident. We will be willing to take any other precautions Chief Hughes or the Council recommends Thank you for your consideration. Jack McGovern Ambassador#3574 16.. E- 2 • CITY OF SHAKOPEE Memorandum U:\ISPNT1 TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Rotary Club Donation DATE: June 23, 1999 Introduction & Background The Rotary Club has issued a check to the Shakopee Police Department . The check will be deposited to the City' s account . The intention of the donation was for the purchase of an automatic external defibrillator for the Police Dept . . Council controls the use of donated gambling proceeds and has always directed the funds to where the donator requested. Action Move to authorize the acceptance of $2, 576 . 00 from the Rotary Club and authorize the purchase of an automatic external defibrillator for the Police Department and direct that a budget amendment be prepared. d)g)( regg Voxland Finance Director C:\gregg\memo\ • ie. C. 3. CITY OF SHAKOPEE CONSENT, Memorandum -u TO: Mayor and City Council Mark McNeill,City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Premises Permit Renewal - Shakopee Rotary Club DATE: June 25, 1999 INTRODUCTION &BACKGROUND: The Shakopee Rotary Club is making application to renew their premises permits for their gambling activities at Turtles Bar and Grill,Arnie's Bar, and the Pullman Club. They are in compliance with the Shakopee City Code. RECOMMENDED ACTION: Offer Resolution No. 5176,A Resolution of the City of Shakopee,Minnesota,Approving Premises Permits for the Shakopee Rotary Club, and move its adoption. (J,;4, d. r Jus S. Cox, City erk JSC/jms RESOLUTION NO. 5176 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA, APPROVING PREMISES PERMITS FOR THE SHAKOPEE ROTARY CLUB WHEREAS,the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits; and WHEREAS,the Shakopee Rotary Club is seeking renewal of their premises permits through August 31,2001,for the following locations: Turtles Bar and Grill, 132 East 1st Avenue; Arnie's Bar, 122 East 1st Avenue; and Pullman Club, 124 West 1st Avenue, Shakopee, Minnesota. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,AS FOLLOWS: That the premises permits for the Shakopee Rotary Club at the following locations are hereby approved: Turtles Bar and Grill, 132 East 1st Avenue; Arnie's Bar, 122 East 1st Avenue; and Pullman Club, 124 West 1st Avenue, Shakopee, Minnesota Adopted in regular session of the City Council of the City of Shakopee, Minnesota,held this 6th day of July, 1999. • Mayor of the City of Shakopee ATTEST: City Clerk l6- CITYMemorandum OPEE <� TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: 1999/00 Insurance Renewals DATE: June 17, 1999 Introduction & Background One of the items for the renewal of the property/liability insurance is to decide whether or not to waive the monetary limits on municipal tort liability. Last year Council decided not the waive the limits. The attached sheet describes the options. ' Alternatives 1 . Do not waive the limits 2 . Waive the limits with out excess liability coverage 3 . Waive the limits and buy excess liability coverage. Action Consistent with past Council decisions on these issues, the action would be; Move to not waive the monetary limits on tort liability established by Minnesota Statutes 466 . 04 . Gregg Voxland Finance Director I:\Finance\Docs\Insure\ LMCIT LIABILITY COVERAGE - WAIVER FORM Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: • If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $300,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $750,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. • If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $750,000 on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $750,000,regardless of the number of claimants. • If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. The City of accepts liability coverage limits of$ from the League of Minnesota Cities Insurance Trust (LMCIT). Check one: The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04,to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting Signature Position Return this completed form to LMCIT, 145 University Ave. W., St. Paul, MN. 55103-2044 Page 1 of 1 40 ' 5 ' 6 CITY OF SHAKOPEE MemorandumCONSEF TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Surplus Vehicles DATE: June 22, 1999 Introduction Council is asked to declare certain vehicles as surplus property to enable the disposal of those items. Background Various vehicles have been purchased and/or reassigned during the year. The original equipment fund budget anticipated selling several vehicles this year. The details follow for the July auction, items for the September auction will be brought forward later: Police has received a seized Blazer. It is proposed to sell it due to its condition. Police has received a new administrative car (1998 Lumina) . It is proposed to sell the 1990 Dodge Dynasty that it replaced due to the Dodge ' s condition. Sewer has a 1974 van used as a TV truck for televising sewer lines . It is no longer functional for that purpose . Recommendation Sell the vehicles as listed. Action Move to declare the following vehicles surplus property to be sold: 1990 Dodge Dynasty #1B3XC46R9LD863364 1991 Chev Blazer #1GNCT18Z7M8196675 1974 International Van #A555DHN10235 Gregg Voxland Finance Director C:\memo\gregg\9auct / , E, '7, CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Designating Polling Places DATE: June 29, 1999 INTRODUCTION: Council is asked to consider adopting the attached resolution designating the polling places for the City of Shakopee. BACKGROUND: The City has entered into a purchase agreement with Valley Green Business Park for the sale of the Eagle Creek Thrift Store located on CR 83 south of Eagle Creek Boulevard. It is anticipated that sale of this parcel will be taking place late this coming fall, if not before. The Thrift Shop also serves as the polling place for the 4th precinct for the City of Shakopee. This precinct serves the residents located east of Marschall Road, south of STH 169 and north of Eagle Creek Boulevard. Because of the upcoming sale of the Thrift Shop, it is recommended that the polling place for the 4th precinct be changed to the new fire station located on Vierling Drive. According to the Minnesota election laws, polling places must be located within the boundaries of the precinct or within 3,000 feet of one of those boundaries. Also, the designation of a new polling place shall not become effective less than 90 days prior to an election. At the invitation of the Fire Chief, staff has toured Fire Station No. 51, 2700 Vierling Drive East, and believes that it can serve the needs of a polling place for the 4th precinct both now and in the near future. The 4th precinct is one of the fastest growing precincts and will undoubtedly need to be divided into two precincts after the next census. After the designation of the new polling place, all registered voters will receive mailed notice of the location of the new polling place from the Secretary of State's Office. ALTERNATIVES: 1. Designate Fire Station No. 51 as the polling place for the 4th precinct. 2. Suggest other locations and direct staff to look into the availability of their use as a polling place. RECOMMENDATION: Staff recommends alternative #1, designate Fire Station No. 51 as the polling place for the 4th precinct. RECOMMENDED ACTION: Offer Resolution No. 5188, A Resolution Designating Seven Polling Places for all Election Precincts in the City of Shakopee, and move its adoption. i:\clerk\jeanette\election\pollfire NOiONIW00lH, 3OVAVS I :,_ �O. ���r i W 211 o G' �� ll 1004 :� .0 Q C 4-1-1 Ln 441 I 2 3>Id1 3>IId 6 H z° U am O. z �4a. z Q1 o N Q ) O w rl U VI U cd cl• W o ci., En W 1 4J >iL+vd Q 3Y1 A I a 12 'ON 'H'V'S'O o- CJ W I(13 I-1 I Y w O N 0 : . . -. io / vi c 1 1 L 0 1 8 'ON "OerOD G 1 , PI ,.._ 3 ;,...,,, a � 3No� W w I > I ZO J a - �O )-- cl c agt 'ON 'H'd'S'D Z IIAH DR. ���� ¢ z cc a 2' J� a > ail v v �ILi l7 • V" Z' O 1 t1.1 co J' U n N ZdZiy p u r O ;1 l LI 'ON •H'd'S'O i ''''' ? W O 1 a2! 11VHDSL'dW ^' Z c Oci M i� ; N Z U J ' I _� j 1I a �I U1 G 13>ieVWll = 6L 'ON 'H'V'S D d 6L 'ON •QL'CC 6 'uN 'rtN•nl >1 1 " L,i J 'and 3NIlN/1Oi i n.1\ a(} 4 ¢ d 2 7 t 1.` 711n a .\4 ):,s.\\,..> > >c��dp x 3•r c v _ LL 'ON H't+'S'D �j . G I r =' 7 CL v l a _ : b.1 • x< u o W ,r v, N _ W UCL 0 _ 01 W > SI 'ON 'H'd'S'D o• W h v rn 3 ¢ %• `r I� UQ c.) s co V < <N� W CI v I leJ 2 <N Z N I a V p " W pv Z J ` O / O a ZN Q— <=a Op J SMAS cox ¢ / '`!N � f� O NmWM�< __ �j �n�' W y J6 CD I <N 1 �-+ i ��er0 Im • , I� > n Z a ,., a a> I ,� ax a. 3 a< > 69 _1 w; �N '^N a _ 7 I-0 ->' .mr 04, , 0 z rf a n d 0 g.¢ p ,`�v f� N a �� N U > — A"l N'' 'aa MO RESOLUTION NO. 5188 A RESOLUTION DESIGNATING SEVEN POLLING PLACES FOR ALL ELECTION PRECINCTS IN THE CITY OF SHAKOPEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, that there shall be seven (7) polling places for eight election precincts in the City of Shakopee for the upcoming elections, and the polling places are hereby designated as follows: First Precinct - Fire Station No. 50 334 2nd Avenue West Second Precinct - Shakopee Public Library 235 Lewis Street South Third Precinct - Presbyterian Church 909 Marschall Road Fourth Precinct - Fire Station No. 51 2700 Vierling Drive East Fifth Precinct - Shakopee Community Youth Building 1121 11th Avenue West (Lion's Park) Sixth Precinct - Fire Station No. 51 2700 Vierling Drive East Seventh Precinct - Faith Lutheran Church 150 130th Street West Eighth Precinct - Calvary United Methodist Church 2488 Vierling Drive East BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No. 4407. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk CONSENT 6. E. CITY OF SHAKOPEE r-- Memorandum CONSENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: Greg Sticha,Accountant III SUBJECT: 1999 Budget Amendment Resolution No. 5175 DATE: June 22, 1999 Introduction and Background: There have been several situations which have occurred during 1999 that warrant a change in the 1999 budget. The changes are 1) Transfer budgeted wages for Office Service Worker from Community Development to Building Inspection, amount was incorrectly recorded in Community Development in original budget 2) Increase in budgeted revenues and expenses for Transit-Dial A Ride, for Receiving Met Council Grant for Purchase of Dial A Ride Buses 3) Public Works has requested an increase in maintenance of park buildings. This is due to additional costs of improvements on Holmes Park for bathroom and plumbing improvements to become ADA compliant. 4) Increase budgeted civil legal expenditures due to litigation with Union Pacific Railroad. Note: The contingency account shows a balance of $50,000. The total amount of legal costs relating to the Railroad Litigation is approximately$90,000 at this time. Other Civil legal costs incurred to date is around $10,000 with a total budget of $125,000. Therefore, we advise the transfer of only$40,000 of the costs related to the Railroad litigation at this time. That would leave about$75,000 available for civil legal costs for the rest of 1999. We can include another increase for civil legal costs in the budget amendment that may be needed later in 1999. Item Division Account# Amount 1. Office Srvc Worker Bldg Inspect 0331-4101 $ 12,632 Office Srvc Worker Bldg Inspect 0331-4121 $ 654 Office Srvc Worker Bldg Inspect 0331-4122 $ 966 Office Srvc Worker Comm Dvlp 0171-4101 ($ 12,632) Office Srvc Worker Comm Dvlp 0171-4121 ($ 654) Office Srvc Worker Comm Dvlp 0171-4122 ($ 966) 2. Dial A Ride Buses Transit DAR 0142-3340 $ 175,550 Dial A Ride Buses Transit DAR 0142-4550 $ 175,550 3. Holmes Park Improve Park Maint 0628-4230 $ 5,000 Holmes Park Improve Unallocated 0911-4490 ($ 5,000) 4. Railroad Legal Exp's Legal 0161-4310 $ 40,000 Railroad Legal Exp's Unallocated 0911-4490 ($ 40,000) Recommendation: Adopt the budget amending resolution as prepared. Action: Offer Resolution No. 5175 a resolution amending Resolution No. 5036 adopting the 1999 Budget and move its adoption. Greg Sticha Accountant Ill RESOLUTION No. 5175 A RESOLUTION AMENDING RESOLUTION 5036 ADOPTING THE 1999 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the 1999 General Fund budget is amended as follows; Expenditures Division Amount Building Inspection $ 14,252 Community Development (14,252) Transit(Dial-a-Ride) 175,550 Park Maintenance 5,000 Legal 40,000 Unallocated- Contingency (45,000) Revenue Transit(Dial-a-Ride) $ 175,550 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this 6th day of July , 1999. Mayor of the City of Shakopee ATTEST: City Clerk 16 • Er CJ to ) Sc0 CONSfAF CITY OF SHAKOPEE Memorandum ofr4T V3 TO: Mayor and City Council Mark McNeill, City Administrator FROM: Greg Sticha,Accountant III SUBJECT: 1999 Budget Amendment Resolution No. 5175 DATE: June 22, 1999 Introduction and Background: There have been several situations which have occurred during 1999 that warrant a change in the 1999 budget. The changes are 1) Transfer budgeted wages for Office Service Worker from Community Development to Building Inspection, amount was incorrectly recorded in Community Development in original budget 2) Increase in budgeted revenues and expenses for Transit-Dial A Ride, for Receiving Met Council Grant for Purchase of Dial A Ride Buses 3) Public Works has requested an increase in maintenance of park buildings. This is due to additional costs of improvements on Holmes Park for bathroom and plumbing improvements to become ADA compliant. Item Division Account# Amount 1. Office Srvc Worker Bldg Inspect 0331-4101 $ 12,632 Office Srvc Worker Bldg Inspect 0331-4121 $ 654 Office Srvc Worker Bldg Inspect 0331-4122 $ 966 Office Srvc Worker Comm Dvlp 0171-4101 ($ 12,632) Office Srvc Worker Comm Dvlp 0171-4121 ($ 654) Office Srvc Worker Comm Dvlp 0171-4122 ($ 966) 2. Dial A Ride Buses Transit DAR 0142-3340 $ 175,550 Dial A Ride Buses Transit DAR 0142-4550 $ 175,550 3. Holmes Park Improve Park Maint 0628-4230 $ 5,000 Holmes Park Improve Unallocated 0911-4490 ($ 5,000) Recommendation: Adopt the budget amending resolution as prepared. Action: Offer Resolution No. 5175 a resolution amending Resolution No. 5036 adopting the 1999 Budget and move its adoption. Greg Sticha Accountant III r RESOLUTION No. 5175 A RESOLUTION AMENDING RESOLUTION 5036 ADOPTING THE 1999 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the 1999 General Fund budget is amended as follows; Expenditures Division Amount Building Inspection $ 14,252 Community Development (14,252) Transit(Dial-a-Ride) 175,550 Park Maintenance 5,000 Unallocated - Contingency (5,000) Revenue Transit(Dial-a-Ride) $ 175,550 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this 6th day of July , 1999. Mayor of the City of Shakopee ATTEST: City Clerk A . E. ,o CITY OF SHAKOPEE Memorandum rr NSE TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Sentence to Service Participation DATE: July 1, 1999 INTRODUCTION: The Council is asked to approve payments for participation in the Sentence to Service Program, sponsored by Scott County. BACKGROUND: Sentence to Service is a program which is sponsored by Scott County,which allows non- violent convicted offenders to reduce their jail time by doing public service work in supervised work crews. Shakopee has participated in this for several years;the County provides quarterly reports of the type of work which is done (most of the quarterly reports for the past two years are attached). A major project not shown in the reports was one done in December, 1998,when STS crews assisted in the clean up of a large amount of discarded materials under the downtown river bridges. Costs for the program are for administrative and supervisory costs;those are divided equally amongst the participating cities in the County. Through an apparent oversight on the part of STS,no billing was submitted to any of the participating cities for years 1997 - 1999. In March, 1999, a bill for those years was sent (however,I do not have record of that being received here). A follow up copy was recently received, along with another letter dated June 18th,requesting participation by the City for the two years beginning July 1, 1999. In talking to STS,they indicate that the second bill is to be divided, so that half would be due now; and the other half payable for the year to begin July 1,2000. BUDGET IMPACT: Unfortunately,because no billing has been received since apparently 1996,this was not an amount which was built into any of line item for the City's budget in 1999. The amount for past participation for which STS is requesting payment is $4,266. In addition, if the City wishes to participate in the future,one half of the $4,896($2,448),would be payable now. Therefore,the total requested is $6,714. In speaking with the Finance Director, even though this is not in the budget,this could be handled through a budget amendment. Council will recall that the City of Shakopee fronted the clean up costs in 1998,using that year's budget, for the Police pistol range soil issues. Other entities which use that pistol range(Scott County,and the cities of Savage and Prior Lake), were recently each billed in the amount of approximately $4,800. To date, Scott County's payment has been received, and we expect payment from the other two cities. Therefore,past and future participation in the STS Program could be funded using a budget amendment,with the clean up cost revenue received as a source of the funding. RECOMMENDATION: STS is a program for which the City of Shakopee has benefited far above the cost participation, in terms of projects that would otherwise not be done, or that would have to be contracted out,or done using City crews and overtime. Often,these are projects which are difficult and unpleasant to do. I recommend continued participation, and payment of the two years in arrears, in the amount totaling $6,714. ACTION REQUIRED: If the Council concurs, it should,by motion,approve participation in the STS Program for the two years beginning July 1, 1999, and authorize payment for the first year of that agreement, and the 1997 - 99 billing received this year,totaling $6,714. Mark McNeill City Administrator MM:tw SCOTT COUNTY COURT SERVICES GOVERNMENT CENTER JC 148 200 FOURTH AVENUE WEST SHAKOPEE, MN 55379-1220 (612)496-8260 DAVID P. LOFTNESS Fax: (612)496-8469 COURT SERVICES DIRECTOR June 18, 1999 Mark McNeill City Administrator Shakopee City Hall 129 Holmes Street South Shakopee, MN 55379 RE: Sentence To Service Dear Mr. McNeill: I am writing to invite the City of Shakopee to once again participate in the Scott County Sentence to Service Program. If your city decides to participate, we will once again ask for a Joint Powers Agreement. The program will continue as it has in years past with adult and juvenile offenders working under the supervision of crew leaders. The biennial contract towards expenses has been equally shared with the participating cities. If the same cities continue in the program partnership, we anticipate the cost for each city for the two year contract to be $4,896.00. This covers the time from July 1, 1999 through June 30, 2001. We also wish to continue the practice of an annual payment schedule. If you wish to discuss this or any elements of the program, please feel to contact me. We will welcome any ideas or suggestions you may have based on past experience. We look forward to hearing from you with hope that we can continue to build on our past success. Yours ruly David P. Loftness Director DPL/th cc: David Erickson, DOC Supervisor Therese McCoy, Court Services Supervisor File An Equal Opportunity/Safety Aware Employer #11 SCOTT COUNTY COURT SERVICES GOVERNMENT CENTER JC 148 Ii4 A 200 FOURTH AVENUE WEST CI?? SHAKOPEE, MN 55379-1220 43, (612)496-8260 DAVID P. LOFTNESS Fax: (612)496-8469 COURT SERVICES DIRECTOR March 26, 1999 Mark McNeill City Administrator Shakopee City Hall 1401441111Ctiat) 129 Holmes Street South Shakopee, MN 55379 RE: Sentence to Service Joint Powers Agreement Due to in error in our invoicing files, we are billing for the full amount of the 1997-1999 Joint Powers Contract, we apologize for any inconvenience this may have caused. 1997-1999 Contract Payment $4,266.00 Please make the check payable to Scott County and directed to the attention of David P. Loftness. Thank you for your continued participation in this program and we look forward to working with you. If you have any questions, please feel free to call me at (612) 496-8260. An Equal Opportunity/Safety Aware Employer 07/01/1999 THU 10:17 FAX 612 496 8469 SCOTT COUNTY COURT SVS L OO4/008 SCOTT COUNTY `� . COURT SERVICES COURTHOUSE 207 ' 21-f1)`>- Wr � ' ' 428 H-IOLMES STREET SOUTH �. SHAKOPEE, MN 55379-1397 (612)496-8260 DAVID P.LOFTNESS Fax: (612)496-8469 COURT SERVICES DIRECTOR November 24, 1997 Mark McNeil City Administrator Shakopee City Hall 129 Holmes Street South Shakopee,MN 55379 RE: Sentence to Service Quarterly Report Dear Mr. McNeill: The following is a list of projects worked in the City of Shakopee for the period beginning Date Project Crew Size 7/15/97 Remove tree branches and debris 7 8/6/97 Prune bushes and trees 7 9/13/97 Lyons Park-demolish old hockey rink 3 9/14/97 Lyons Park-demolish old hockey rink 3 If you have any questions about these project's,please call me at 496-8260. Again, I would like to thank you and the City Council for your willingness to participate in this program. Sincerely, Dave Loftness Court Services Director DL/th cNarnSy po W eelq-tepon.aec An Equal Opportuniry/Safer Aware Employer 07/01/1999 THU 10:17 FAX 612 496 8469 SCOTT COUNTY COURT SVS al005/008 SCOTT COUNTY COURT SERVICES ter, j COURTHOUSE 207 M 1 2..,L.2 • 428 HOLMES STREET SOUTH SHAKOPEE, MN 55379-1397 (612) 496-8260 DAVID P. LOFTNESS Fax: (612)496-8469 COURT SERVICES DIRECTOR May 5, 1998 Mark McNeffi County Administrator ,Shakopee City Hall 129 Holmes Street South Shakopee,MN 55379 RE: Sentence to Service Quarterly Report Dear Mr. McNeill: The following is a list of projects worked in the City of Shakopee for the period beginning January 1, 1998 and ending March 31, 1998. Date Project Crew Size 01/26/98 Shoveled snow from around fire hydrants(A) 5 03/13/98 Graffiti removal 6 03/23/98 Cleaned up parks 2 If you have any questions about these project's,please call me at 496-8260. Again,I would lice to thank you and the City Council for your willingness to participate in this program. Sin erel` • . 7 David P. Lo Court Services Director DL/th An Equal Opportunity/Safety Aware Employer 07/01/1999 THU 10:18 FAX 612 496 8469 SCOTT COUNTY COURT SVS L1006/008 ..ro SCOTT COUNTY COURT SERVICES COURTHOUSE 207 428 HOLMES STREET SOUTH SHAKOPEE, MN 55379-1397 (612)496-8260 DAVID P. LOPTNESS Fax: (612)496-8469 COURT S6RvICES DIRECTOR May 14, 1998 Mark McNeill City Administrator Shakopee City Hall 129 Holmes Street South Shakopee, MN 55379 RE: Adult Sentence to Service Quarterly Report Dear Mr. McNeill: The following is a list of projects worked in the City of Shakopee for the period beginning annuary.l0,9981andsendui March;3li4:99& Date Project Crew Size 01/17/98 Dollar Farm 7 01/24/98 Dollar Farm 6 01/31/98 Dollar Farm- Pile up debris 6 02/13/98 Scott County Library 5 02/19/98 Scott County Library 5 02/20/98 Scott County Library 6 02/25/98 Scott County Library 4 03/15/98 Repair ball field fences 10 03/19/98 Repair ball field fences 8 03/20/98 Raise and repair sidewalk pavers 8 03/25/98 Raise and repair sidewalk pavers 5 03/26/98 Raise and repair sidewalk pavers 4 03/27/98 Raise and repair sidewalk pavers 8 If you have any questions about these project's, please call me at 496-8260. Again,I would like to thank you and the City Council for your willingness to participate in this program. Sinrelyr, ,-1 ' c " , t / �'„ ,2.l David P. Loftness 1/) Court Services Dirdefor DL/th An Equal Opporrunin/Saf ry Aware Employer 'jyvob nvatido� 07/01/1999 THU 10:18 FAX 612 496 8469 SCOTT COUNTY COURT SVS 1]007/008 SCOTT COUNTY COURT SERVICES COURTHOUSE 207 428 HOLMES STREET SOUTH SHAKOPEE, MN 55379-1397 (612) 496-8260 DAVID P. LOFTNESS Fax:(612)496-8469 cOL'RT SERVICES DIRiCTOR September 1, 1998 Mark McNeill City Administrator Shakopee City Hall 129 Holmes Street South Shakopee, MN 55379 RE: Sentence to Service Quarterly Report Dear Mr. McNeill: The following is a list of projects worked in the City of Shakopee for the period beginning vApal pla99)8Rarndeendingaltmfte3 , •,990.,. bate Project Crew Size 4/14/98 Park cleanup g 6/29/98 Trail clearing 5 6/30/98 Pruned bushes and pulled weeds 6 If you have any questions about these proejcts, please call me at 496-8260. Again, I would like to thank you and the City Council for your willingness to participate in this program. Sin erelyy ./2,2 David P. Loftness Court Services Director DL/th An Equal Opportunity/Safety Aware Employer 8jiaaowiiBetatiI: wI 8e 07/01/1999 THU 10:18 FAX 612 496 8469 SCOTT COUNTY COURT SVS 01008/008 SCOTT COUNTY COURT SERVICES , 1k. GOVERNMENT CENTER 207 '.�..�_ "" 200 FOURTH AVENUE WEST SHAKOPEE, MN 55379-1220 (612)496-8260 DAVID P. LOFTNESS Fax; (612)496-8469 COURT SERVICES DIRECTOR December 11, 1998 Mark McNeill City Administrator Shakopee City Hall 129 Holmes Street South Shakopee, MN 55379 RE: Sentence to Service Quarterly Report Dear Mr. McNeill: The following is a list of projects worked in the City of Shakopee for the period beginning . trly.:101:998.andlendi rSeg'teiirbe 3'); 998:z. Date Project Crew Size 8/7/98 Cleanup wood chip lot 6 8/8/98 Reset street pavers 5 9/12/98 Prepare area for sod work 11 9/19/98 Reset sidewalk pavers 11 If you have any questions about these projects,please call me at 496-8260. Again, I would like to thank you and the City Council for your willingness to participate in this program. Sine rel , l f Z . David P. Loftness tI Court Services Director / ((0 DL/th ����� owen�gaeport doe An Equal Opporrunir/Safety Aware Employer 07/01/1999 THU 10:17 FAX 612 496 8469 SCOTT COUNTY COURT SVS Z002/008 June 3, 1999 -</.."" 1?" Mark McNeill City Administrator Shakopee City Hall 129 Holmes Street South Shakopee, MN 55379 RE: Sentence to Service Quarterly Report Dear Mr. McNeill: The following is a list of projects worked in the City of Shakopee for the period beginning January 1, 1999 and ending March 31, 1999. Date Project Crew Size 1/07/99 Shoveling of fire hydrants 5 1/08/99 Shoveling of fire hydrants 5 1/13/99 Shoveling of fire hydrants 5 3/10/99 Painting of offices in basement of City Hall 12 3/22/99 Clean-up of parking lots 7 3/23/99 Clean-up of parking lots 9 3/24/99 Clean-up of parking lots 7 3/28/99 Raked and clean-up of parking lots 4 If you have any questions about these projects, please call me at 496-8260. Again, I would like to thank you and the City Council for your willingness to participate in this program. Sincerely, David P. Loftness Court Services Director DL/th o,konlAiyowelikrte wR doe I E. /O . CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Noise Exemption-Eagle Creek Plaza DATE: July 6, 1999 F. . INTRODUCTION: The Council is asked to grant an exemption to a section of the City Code governing noise, so as to facilitate a live band outdoors on Saturday, July 17th. BACKGROUND: On July 6th, I received a call from Tamara Borders,Assistant Manager at MGM Liquors, who is coordinating a"block party"which is being sponsored by the five businesses in Eagle Creek Plaza, 471 Marschall Road South. They have planned a"block party", which will have a tent. They will serve soft drinks and pizza, and other foods. The main issue is them wanting to have a live band from 11 AM to 3 PM. According to the City Ordinance 10.60 (A): General Prohibition It is unlawful for any person to make or cause to be made any distinctly and loudly audible noise that unreasonable annoys, disturbs, injures, or endangers the comfort,repose,health,peace, safety, or welfare of any persons or precludes their enjoyment of property or affects their property's value. This general prohibition is not limited by the specific restrictions of the following Subdivisions. In addition, (G)reads: Radios,Phonographs,Paging Systems,Etc. It is unlawful for any person to use or operate or permit the use or operation of any radio receiving set,musical instrument,phonograph,paging system, machine,or other advice for the production or reproduction of sound in a distinctly and loudly audible manner as to disturb the peace, quiet, and comfort of any person nearby. Operation of any such set, instrument,phonograph,machine or other device between the hours of 10:00 PM and 7:00 AM in such a manner as to be plainly audible at the property line of the structure or building in which it is located, in the hallway or apartment adjacent, or at a distance of 50 feet if the source is located outside a structure or building shall be prima facie evidence of a violation of this Section. With this, if any one makes a complaint, by City Ordinance, it would be responsible for reducing the noise. The applicant states that this should not be a problem-they will be able to reduce the volume(it is reportedly a small sound system), or if necessary,the band could go"acoustic". RECOMMENDATION: In order to facilitate this request, I recommend that the Council grant a waiver for the provisions of paragraphs (A) and(G)of the ordinance regarding noise. ACTION REQUIRED: If the Council concurs, it should,by motion,waive Paragraphs(A)and(G) of Section 10.60 of the Shakopee City Code, from 11 AM to 3 PM on Saturday,July 17th. /V , 114aL-61-P Mark McNeill City Administrator MM:tw § 10.60 A. General Prohibition. It is unlawful for any person to make or cause to be made any distinctly and loudly audible noise that unreasonably annoys,disturbs, injures, or endangers the comfort, repose, health, peace, safety, or welfare of any persons or precludes their enjoyment of property or affects their property's value. This general prohibition is not limited by the specific restrictions of the following Subdivisions. B. Motor Vehicles. It is unlawful for any person to operate a motor vehicle in the City in violation of the motor vehicle noise limits of the Minnesota Pollution Control Agency (NPC 4 and 6MAR par. 4. 2004). C. Horns, Audible Signaling Devices, Etc. It is unlawful for any person to sound any signaling device on any vehicle except as a warning of danger (M.S. 169.68). D. Exhaust. It is unlawful for any person to discharge the exhaust, or permit the discharge of the exhaust of any steam engine, stationary internal combustion engine, motor boat, motor vehicle, or snowmobile except through a muffler or other device that effectively prevents loud or explosive noises therefrom and complies with all applicable State laws and regulations. E. Defective Vehicles or Loads. It is unlawful for any person to use any vehicle so out of repair or so loaded as to create loud and unnecessary grating, grinding, rattling, or other noise. F. Loading, Unloading, Unpacking. It is unlawful for any person to create loud and excessive noise in loading, unloading, or unpacking any vehicle. G. Radios, Phonographs, Paging Systems, Etc. It is unlawful for any person to use or operate or permit the use or operation of any radio receiving set, musical instrument, phonograph, paging system, machine, or other device for the production or reproduction of sound in a distinctly and loudly audible manner as to disturb the peace, quiet, and comfort of any person nearby. Operation of any such set, instrument, phonograph, machine or other device between the hours of 10:00 P.M. and 7:00 A.M. in such a manner as to be plainly audible at the property line of the structure or building in which it is located, in the hallway or apartment adjacent, or at a distance of 50 feet if the source is located outside a structure or building shall be prima facie evidence of a violation of this Section. H. Participation in Noisy Parties or Gatherings. It is unlawful for any person to participate in any party or other gathering of people giving rise to noise, disturbing the peace, quiet, or repose of another person. When a police officer determines that a gathering is creating such a noise disturbance, the officer may order all persons present, other than the owner or tenant of the premises where the disturbance is occurring, to disperse immediately. No person shall refuse after being ordered by a police officer to do so. Every owner or tenant of such premises who has knowledge of the disturbance shall make every reasonable effort to see that the disturbance is stopped. Loudspeakers, Amplifiers for Advertising, Etc. It is unlawful for any person to operate or permit the use or operation of any loudspeaker, sound amplifier, or page revised in 1995 963