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Home My WebLink About12/07/1998 TENTATIVE AGENDA ADJ. REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 7, 1998 - Monday - LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7:00 p.m. 2] Public hearing on the 1998/1999 tax levy and budget 3] Other business 4] Adjourn to Wednesday, December 9, 1998 at 4:00 p.m. CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Tax levy and Budget Hearing DATE: December 3 , 1998 Introduction and Background 1998 tax levy and budget is The public hearing on the pay set for December 7, 1998 at 7 : 00 PM. Councilor Sweeney will be making the presentation. Action 1 . Open, hold the public hearing, close the hearing. 2 . The Mayor announces that the tax levy and budget will be adopted at a public hearing on December 15, 1998 at 7 : 00 PM at City Hall . (Assuming that the 12/7 hearing is not continued to 12/14 . ) (')U Gregg Voxland Finance Director CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Tax levy and Budget Hearing DATE: December 3, 1998 Introduction and Background Attached are the charts that will be used at the tax hearing on December 7th. Also attached for Council ' s information are the draft resolutions that need to be adopted at the December 15th meeting. ,jL! Gregg Voxland Finance Director 1999 Property Taxes City of Shakopee Your Proposed Property Tax for 1999 �•, SCOTT COUNTY ' -This is Nota Bill • Da Not Pay- -,.- , 428 Holms St. S. " Shakopee, MN 55379 IMPORTANT INFORMATION IS PRINTED ON THE BACK OF THIS FORM. 11:0111:-,. ._. Property ID: 270015620 Pr.•- . = ••ress: 506 HOLMES ST S SHAKOPEE ITY OF SHAKOPEE LOT-006 BLOCK-073 &LOT 7(EX S 67'OF LOTS) j,','„ ,j,,,ll, ,,,iI,l,,,,,jj„jj,,,II„j„jlI,,,,jj,,,Lill le laxab - market values shown below are final and are not a subject for the upcoming budget hearings. ROBERT 0 & JUANITA SWEENEY ) They were discussed at the local board of review and 506 HOLMES ST the county board of equalization hearings held earlier SHAKOPEE, MN 55379-1334 241 this year. The final taxable market values may reflect a reduction under the limited market value law. If the above property is a qualifying homestead, the final taxable market values may exclude improvements you made to the property. = •--•• Class(es): ''i.Ca-$o c_t- . ` 1 Zb LA, 3 0 RES HOMESTEAD S. 6 X Taxable Market Value for 1998 Taxes: 102,800c '1,--)c- Taxable Market Valuefor� 1999 Taxes: 108,700 S•�� "T'-Pr C�Cfi_c L51 r{-+ !3 2 2.4'C ri--r c (1) (2) (3) (`t) Addresses for Budget Hearing 1998 Increase or Increase or Proposed 1999 Correspondence Dates and Locations p Property Tax Decrease Due to Decrease Due to Property Tax Spending Other Factors SCOTT COUNTY GOVT,CENTER $ 514.46 $ 19.34 $ z X13 84 $ "4:•.-Y519.96 " DEC 3,1998 7 OOPM 200 4 AVE W ,.."','...(:-:*-":2-. ..-7,--..,',,,,....,,, ' - . ••' •:.t. -.,',,-'-',---`,., , .-, :,;:i - COUNTY BOARD ROOM SHAKOPEE MN 55379 I'G? '` SHAKOPEE MN 496-8167 1 i,SHAKOPEE CITY-CITY HALL ' ° ` ,I;;*'.;?'- l''''.' '''':--°*:''',:;'-'''' ' DEC 1'1098 7 OO PM The transit tax is now part of the city tax.'A similar =3-,,,-;:.,..,.'...7., ` � 12s HOLMEs sr-s� �` T - cour�cic cHAMeER`s� amount has been deducted from the Metro Spec.Tax Dists. " SHAKOPEE MN 55379 SHAKOPEE MN 496-9671 - REGULAR CITY TAX: 300.33 43.45 17.90- 325.88: I � L' 6f `� TRANSIT TAX: ! 0.00 24.34 0.00 24.34 % School DistnCt:0720 NOV 30,1998 6:30 PM b(75 I IOLMES STS DISTRICT OFFICES SHAKOPEE MN 55379 SHAKOPEE MN" r State determined levy; 301.95 0.00 156.83- 145.12 Voter approved levies: 418.47 48.52 65.09- 401.90 Other local levies- 66.42 0.11- 15.88- 50.43 SPECIAL TAXING DISTRICTS ' _ e ` • METRO.SPECIAL TAX DISTs:. 58.14 - 21.11- X138 35 65 6:00 PM DECEMBER 2, 1998 MEARS PARK CENTRE MEARS PARK CENTRE 230 EAST FIFTH STREET 230 EAST FIFTH STRtt I ST.PAUL, MN 55101 ST.PAUL, MN 55101 Other Spec.Tax Districts: - 21.85 - ; 4.34 0.79-; 15.12 :, NO ME-LING REQUIRED - Tax IncrementTa,c. .- 0.00 ..0.00 " 0.00 0.00 NO MEETING REQUIRED Fiscal Disparity Tax: 0.00 0.00 0.00 0.00 NO ME I ING REQUIRED Total: ,$ 1,681.62 $ 110.09 $ 271.71-$ 1,5 0 Percent change(proposed 1999 total tax over 1998 total tax): 1 9.6-% 11 --This is Not a Dill • DO Not Pay-- 2 Determination of Property Taxes • Assessor - Est. Market Value • State Legislature - Tax Capacity • City Council - Tax levy • County - Spreads Levy • County Treasurer - Collects Taxes Estimate Market Value Assessor 1999 $ 108 , 700 Tax Capacity Legislature 75 , 000 X 1 . 0% = 750 . 00 33 , 700 X1 . 7% =572 . 90 1 , 322 . 90 Tax Capacity Rate Set by council when it sets levy . 1 , 322 . 9 X . 21735 =$287 . 55 mow SCOTT COUNTY .L Your Proposed Property Tax for 1999 ill 428 yolms St. S. -This is Not a Bill • Do Not Pay- Shakopee, MN 55379 IMPORTANT INFORMATION IS PRINTED ON THE BACK OF THIS FORM. SCOTT ,-' Property ID: 270015620 Pr erty Ad ress: 506 HOLMES ST S SHAKOPEE ITY OF SHAKOPEE LOT-006 BLOCK-073 &LOT 7(EX S 67'OF LOTS) j,j,j„j,j,,,jj,j,,,jj,j,,,„jj„jj,,,jj„j„iji,,,,lj,,,1„11 Ttie tdxdb market values shown below are final and are not a subject for the upcoming budget hearings. � ROBERT 0 & JUANITA SWEENEY were discussed at the local board of review and 506 HOLMES ST the county board of equalization hearings held earlier SHAKOPEE, MN 55379-1334 241 this year. The final taxable market values may reflect a reduction under the limited market value law. If the above property is a qualifying homestead, the final taxable market values may exclude improvements you made to the property. = ••-•• Class(es): 'cy.Ces_i,a•-c_s--`4-� 1 Z .-t• 3 D RES HOMESTEAD S. 4 Taxable Market Value for 1998 Taxes: 102,800 c 't- c- Taxable Market Value for 1999 Taxes: 108,700 'S• �` Y � C9 (11c r322.cTo ,;mac i Addresses for (1) (2) (3) (4) Budget Hearing 1998 Increase or Increase or Proposed 1999 Dates and Locations Correspondence Property Tax Decrease Due to Decrease Due to Property Tax Spending Other Factors j SCOTT COUNTYGOVT CENTER $ 514.46 $ 19.34 $ i8 84 ., 519 96 DEC 3,'1998 7 00PM '" & ,� 200 4 AVE W �," � ,� couc,rr soARD•i�bor�+ SHAKOPEE MN 55379 % It) SHAKOPEE MN 496-8167 SHAKdPEE CrrY-CITE( = '"' tr "' ,`:" " � DEC"T,1998 7 fl0 PM 'SH H0'--L-STS �7 �� v 'The transit tax is now Pert'of the city%aicc A sit. Car! ng. I. COUNCIL CHAMBERS amount has been deducted-frornthe Heim Spec Tax Drits: M SHAKOPEEti MN'55379 ,. - "- . SHHAKOPEEMN 496-9671 t(.4+5.1 S/ REGULAR CITY TAX: 300.33 43.45 17.90- 325.88: TRANSIT TAX: 0.00 24.34 0.00 24.34 cp Flo 5choo!Distract:072c _ z�" ..505 HOLMES ST S . NOV 30,1998 6.30 PM SHAKOPEE MN 55379 i r'� . {;' tDISTRiCT OFFICES SHAKOPEE MN 48e-c0I1 State determined levy; 301.95 0.00 156.83- 145.12 Voter approved levies: 418.47 48.52 65.09- 401.90 Other local levies: 66.42 0.11- 15.88- 50.43 SF!-CIAL TAXING D'STRiCTS i x �' � S x ✓ �� z METRv.SPECIAL TAX DIbTS:'.`' �, • 58.14 21.11 ' 1�$ `a"35 65 6.00'13M DEOEMBER 2, 1998 MEARS PARK CEYTRE' '' MEARS PARK CENTRE 230 EAST FIFTH STREc I 230 EAST FIFTH STRE? ST.PAUL,MN 55101 ST. PAUL, MN 55101 Other Spee Tax Districts. 21.85 '3 4.,ih NO MEETINGREQUIRED Tax Increment Tax: 0.00 0.00 - 0 00 0.00 NO MEETING REQUIRE `0.00 0.00 =0.00 0.00 NO MEETING REQUIRED Fiscal Disparity Tax: - Total: $ 1,681.62 $ 110.09 $ 271.71-$ 1,5 I 10 I Percent change(proposed 1999 0 9.6-/a 1 total tax over 1998 total tax): i --This is Not a Bill • Do Not Pay-- 1 Tax Capacity Rate Parts Pay '98 Pay '99 City General Levy .21197 .21735 Transit None .01840 EDA - City levy None .00505 Fire Station (EMV) .0003238 .0002911 TCR X Tax Capacity City .21197 x 1264 $268.00 City .22240 x 1322.9 $294.24 Transit .01453 x 1264 None Transit .01840 X 1322.9 24.34 Fire Station .0003238 x 102800 33.29 Fire Station .0002911 X 108700 31 .64 301 .29 350.22 Residential Levy Impact - General Fund 700 - sou ' • 500 - 187700 400 400 - - -177100 -A- 109300 300 - --93850 200 100 0 1995 1996 1997 1998 1999 in Changes Market Value 95 to 99 �.t I 200000 180000 160000 Apm 140000 120000 100000 rµv h±ry 80000 S/ . 'f /Y. 60000 .F.:.... ■ ■ lr ■ , . �i' F 40000 ;....> f : {{{: 20000 ,:. 0 1995 1996 1997 1998 1999 187700 0 117100 0 109300 ■ 93850 Tax Capacity Rate Parts - Residential Pay '98 Pay '99 City General Levy .21197 .21735 Transit None .01840 EDA - City levy None .00505 Fire Station (EMV) .0003238 .0002911 TCR X Tax Capacity City .21197 x 3525 $747. 19 City .22240 x 3300 $733.92 Transit .01453 x 3525 None Transit .01840 X 3300 60.72 Fire Station .0003238 x 225000 72.86 Fire Station .0002911 X 225000 65.50 820.05 860. 14 11 Tax Capacity Rate Parts - Commercial .. '. .. .. .. ::, .......:.... :-.' ..n...i.AVS.\ ~....Ti.-. ..,.....". :. Pay '98 Pay '99 City General Levy .21197 .21735 Transit None .01840 EDA - City levy None .00505 Fire Station (EMV) .0003238 .0002911 TCR X Tax Capacity City .21197 x 7050 1 492.27 C ty � , City .22240 x 6300 $1 ,401 . 12 Transit .01453 x 7050 None Transit .01840 X 6300 115.92 Fire Station .0003238 x 225000 72.86 Fire Station .0002911 X 225000 65.50 1 ,565. 13 1 ,582.54 12 C-I Tax Capacity Multiplier Pay '98 Pay '99 150,000 .0270 .0245 Balance .0400 .0350 Gross Tax Capacity 15,890,024 17.602,482 Net Tax Capacity 11 ,281 ,442 13,607,909 Net of TIF & Fiscal Disp % of CI Tax Capacity 51 .2% % of Homested Tax 35.3% Capacity % of Multiple Residence 6.2% Tax Capacity 1999 Budget City of Shakopee Use Of 1999 City Dollar Fire Ref. Debt 7% Debt Service 70/0 Operations 85% 14 City Dollar Use 1999 Recreation 11% Eng., Street, Other Shop 3% 20% Gen Govt - Council, r i Ad minist at o n ......................... Clerk, Finance, Legal, Planning, Police, Fire, General Gov't Insp. Buildings 38% 28% 15 General Fund Expenditures „,_,,, ...... , .... .,.......:::::::::::::::::::......„.„,...._... Safety 3000000—" .:.:•:A "syf w,:i AT ).A1 2500000-7 Gen (..a... 4.4 ,..4.A ::?..,••4 siP 2000000 x.i'o .2i,,A iii:k41 4:so •IN Pi imI P Works ...77 1500000-(" Nk4i ...:::iie ......„ ...,,, •,..z... mg ........: ........, ..... ........, ..... .4:0 .:::M. .............. R ec 1000000-7 ON ....... ...... ....... ...... ....... .........• ..... ‘....., uti' .... ..... ...., 7..., .... .0.: 40 :vex ...1. „.....• •••••••••• viv, ....: ........• •••••••••• ..... ..... ••••••••, ••••-••••• ..,„: Ottre-r-- .,•'::::::::::..: 500000-7 „4.::: • e. ..... ..... ......... ..... ::::.•••.•:.•••.•::::::::. ..... ..... ‘... .....,..., „:•:•:•:. ..........„ ••••••• ....... :.••: ,.: 4;.*,i ....... ....... m .,..i.:'i:.:.:.,................... ....... ....... .............. ........, ..,,,,,, SI 4 ..,,,i,iiii , . ..: fti '.'. :i:." Av j it;::::::01 : ,f::::::g:::::H 'NM ,•?!.rd3i]i]i ::i!:!•'Av- ...., .• 111998 1999 16 CITY OF SHAKOPEE 1999 GENERAL FUND BUDGET SUMMARY 1998 1999 Revenue Estimate Estimate Taxes $2,962,087 $3,294,308 Licenses and Permits 638,300 738,900 Intergovernmental 863,517 948,400 Charges for Service 910,520 1 ,085,780 Fines and Forfeits 85,000 90,000 Miscellaneous 190,000 320,000 Total Revenue 5,649,424 6,477,388 Expenditures General Government 1 ,680,940 2,096,220 Public Safety 2,530,880 2,876,460 Public Works 1 ,396,480 1 ,480,680 Recreation 373,940 487,090 Miscellaneous 302,790 257,580 Total Expenditures 6,285,030 7, 198,030 Excess (deficiency) Revenues over Expenditures (635,606) (720,642) Other Sources 848,720 825,000 Other Uses (332,690) (336,970) Excess (deficiency) Revenues 17 & Other Sources Over I=vr.nrirlifuirnc 2. flfhnr I leve (1 10 c7R1 (`)'2`) R1 ')1 Productivity 1 for General Fund Operations .,:..,:::. ..:::::: ::::::._:,,,:,:,:„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„,„„„:„:„,,,....,,-,„„„,:th:,:,::_„,„„„„„„„,„„„„:.; :,::,,,,,,,,,,,,,,,,,,,,,,,,:,,,,,,,,,,,,:. .,:,:,,,,,,,,,,,,,,,,,,,,,,,,,,,:,,,:,,,,„,„.,,,,,:,:,:„.,:,:,:,:,:,,,,,,,::::,:::::::,:.:::::. 1996 1997 1998 1999 Population * 14,952 15,200 16,400 17,200 Households * 5, 111 5,500 6,000 6,400 FT Employees 63 66 69 74 ** Pop. per Emp 220 231 238 232 Households 78 82 87 86 per Empoyee Budget $/pop. 377 393 405 418 Budget $/househld 1 , 104 1 ,085 1 , 107 1 , 125 * Estimates **Assumes all budgeted positions are filled . General Revenues '4"iv.K•v':�Y';::�'r iTiiiii:}:iii:?. ........... ..v.. :::f¢::: :::4i:i:•i:•i{ii$ii:ter: .....v.s.r..................... .............. .ti..v.n.r.....r..r.....r.....r:.SAS�::.............................. IONMONStatig 35000001 Taxes 3000000-Z 2500000 2000000 15000001 Fees Other Govt. 10000001 I icenses Fines 500000-Y1,0 `3ry 0 1998 ■ 1999 19 General F 1999 Revenues :,,,,,,,,,„ Fines Other 1% 16% Fees t 15°/ ..{.. :� Intergov't 13% e. hg+ „ Taxes Licenses 45% 10% CITY OF SHAKOPEE 1999 GENERAL FUND BUDGET SUMMARY 1998 1999 Revenue Estimate Estimate Taxes $2,962,087 $3,294,308 Licenses and Permits 638,300 738,900 Intergovernmental 863,517 948,400 Charges for Service 910,520 1 ,085,780 Fines and Forfeits 85,000 90,000 Miscellaneous 190,000 320,000 Total Revenue 5,649,424 6,477,388 Expenditures General Government 1 ,680,940 2,096,220 Public Safety 2,530,880 2,876,460 Public Works 1 ,396,480 1 ,480,680 Recreation 373,940 487,090 Miscellaneous 302,790 257,580 Total Expenditures 6,285,030 7, 198,030 Excess (deficiency) Revenues over Expenditures (635,606) (720,642) Other Sources 848,720 825,000 Other Uses (332,690) (336,970) Excess (deficiency) Revenues Tax Levy Dollars 1998 Tax Levy 1999 Tax Levy General Levy $2,911 ,3136 $3,228,886 EDA - General None 75,000 Transit Levy Special 354,615 Fire Referendum 250,569 261 ,235 Total $3, 161 ,882 $3,919,736 1999 Combined Summary ...,_ . ,. . . . .... ..._ ___ Special Debt Capital Total General Revenue Service Projects Governmental Fund Funds Funds Funds Funds Revenues Taxes $3,294,308 $463,185 $2,214,184 $7,076,419 $13,048,096 Licenses And Permits 738,900 145,000 883,900 Intergovernmental 0 Federal 89,500 89,500 State 858,900 76,015 304,000 1,238,915 Local 195,400 195,400 Charges For Service 1,085,780 70,000 1,226,930 Fines And Forfiets 90,000 90,000 Miscellaneous Revenue 75,000 40,000 115,000 Interest Earnings 245,000 24,200 187,000 162,380 618,580 TOTAL Revenue 6,477,388 828,800 2,401,184 7,727,799 17,506,321 Expenditures General Government 2,096,220 403,170 2,499,390 Public Safety 2,876,460 2,876,460 Public Works 1,480,680 500,630 5,500,000 7,481,310 Recreation 487,090 500,000 987,090 Debt Service 3,387,291 3,387,291 Public Buildings 0 Miscellaneous 257,580 177,609 435,189 Total Expenditures 7,198,030 903,800 3,387,291 6,177,609 17,666,730 Excess(Deficiency)of Revenues over Expenditures (720,642) (75,000) (986,107) 1,550,190 (160,409) Other Financing Sources And(Uses) Bond Proceeds 269,250 269,250 Interfund Transfers In 825,000 75,000 1,174,000 406,836 2,480,836 Interfund Transfers (Out) (336,970) - (406,836) (743,806) Excess(Deficiency)of Revenues and Other Sources Over Expenditures and Other Uses ($232,612) $0 $187,893 $1,819,440 $1,845,871 Property Tax Levy Required to Support This Budget $ 3,228,886 $463,185 $ 261,235 $3,953,306 d B d t Combined it Summary . . , .. . . . . , .. , . , Special Debt Capital Total General Revenue Service Projects Governmental Fund Funds Funds Funds Funds Revenues Taxes $2,962,087 $101,701 $1,144,365 $7,518,000 $11,726,153 Licenses And Permits 638,300 140,000 778,300 Intergovernmental Federal 50,000 50,000 State 813,517 445,759 679,000 1,938,276 Local Charges For Service 910,520 71,150 981,670 Fines And Forflets 85,000 85,000 Miscellaneous Revenue 50,000 50,000 Interest Earnings 140,000 18,000 $56,500 123,570 338,070 TOTAL Revenue 5,649,424 636,610 1,200,865 8,460,570 15,947,469 Expenditures General Government 1,680,940 156,600 1,837,540 Public Safety 2,530,880 Public Works 1,396,480 511,530 7 482,530,880 7,720,117 9,628,127 Recreation 373,940 439,000 812,940 Debt Service 3,103,640 3,103,640 Public Buildings 1,146,607 1,146,607 Miscellaneous 302,790 273,900 576,690 Total Expenditures 6,285,030 668,130 3,103,640 9,579,624 19,636,424 Excess(Deficiency)of Revenues over Expenditures (635,606) (31,520) (1,902,775) (1,119,054) (3,688,955) Other Financing Sources And(Uses) Bond Proceeds 910,000 910,000 Interfund Transfers In 848,720 $211,282 494,500 1,554,502 Interfund Transfers (Out) (332,690) ($3,860) (2,068,512) (2,405,062) Excess(Deficiency)of Revenues and Other Sources Over Expenditures and Other Uses ($119,576) ($31,520) ($1,695,353) ($1,783,066) ($3,629,515) Property Tax Levy Required to Support This Budget $2,911,313 $101,701 $250,569 $3,263,583 Enterprise Funds Utility Funds income to funds is use based rates. Shakopee Public Utility Created by referendum and is independent of Council. Sanitary Sewer Fund Collects from land developers to install sewers and from users to operate and maintain. Storm Drainage Fund Collects from developers to build and from users to operate and maintain. Recreation Fund Partial utility in that Council subsidizes a portion of operations from general levy. Other Funds which function to reduce peaks and valleys in general levy. Equipment Fund Building Fund City Share of 1998 Tax Dollar Other 4% School 52% City 15% County 29% Other Taxing jurisdictions 1998 Shakopee EDA . 739 County HRA . 697 Met Council . 880 Mosquito . 281 Transit 2 . 563 Watershed . 293 w, For, I2-/ City of Shakopee Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: Hearing For The Adoption Of The 1999 Tax Levy And Budget Resolutions DATE: December 3, 1998 Introduction and Background The state requires that the tax levy and the budget be adopted at a hearing subsequent to the public hearing on the tax levy and budget which was December 7th. The Department of Revenue has indicated that the hearing may be held at a regularly scheduled council meeting. Resolution Number 5035 finally adopts the tax levy for payable 1999 . The gross tax levy for 1998/99 is $757, 854 more than for 1997/98 due to the change in the transit levy, inclusion of part of the EDA levy, small increase in the fire Station bond levy and increase in the General Fund Budget. It includes reimbursement to the General Fund for 1998/99 debt service levies transferred from the General fund in 1998 . Resolution Number 5036 adopts the 1999 Budget. The budget must be adopted after the tax levy. Action • Open the hearing and call for comments . • Offer Resolution Number 5035, A Resolution Setting the 1998 Tax Levy, collectable In 1999, and move its adoption. • Offer Resolution Number 5036, A Resolution Adopting the 1999 Budget, and move its adoption. • Close the hearing. Gregg Voxland Finance Director n:\budget\budres99 w RESOLUTION NO. 5035 A RESOLUTION SETTING 1998 TAX LEVY, COLLECTIBLE IN 1999 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following sums of money be levied as the tax levy in accordance with existing law for the current year, collectible in 1999, upon the taxable property in the City of Shakopee, for the following purposes : General Levy (net of HACA) $3, 228, 886 Plus Economic Development Authority $75, 000 Transit Levy $ 354, 615 Debt Service - Fire Referendum $ 261, 235 (Market Value) BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed ' to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota . Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of December, 1998 . Mayor of the City of Shakopee ATTEST: City Clerk i• RESOLUTION NO. 5036 A RESOLUTION ADOPTING THE 1999 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1999 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Funds as shown below is hereby adopted. Estimated Revenue Expenditures & Other Sources & Other Uses General Fund - (Personnel, Supplies & Capital Outlays) Mayor and Council $ 74, 080 Administration 219, 200 City Clerk 201,220 Finance 348, 770 Legal 269, 000 Planning 751, 720 Government Buildings 232, 230 Police 1, 931, 330 Fire 618, 420 Inspection 326, 710 Engineering 507, 620 Street 827, 730 Shop 145, 330 Park 487, 090 Unallocated 257, 580 Transfers 336, 970 Total General Fund $7, 302, 388 $7, 535, 000 Transit Fund $500, 630 $500, 630 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of December, 1998 . Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Memorandum TO: Honorable Mayor City Council Economic Development Authority FROM: Paul Snook, Economic Development Coordinator SUBJECT: Development Update DATE: December 7, 1998 This is an informational item. The City Council requested an update on development issues, specifically Shakopee Town Square and River City Centre. Shakopee Town Square Jamie Swanson, representative with Carlson Companies' real estate division provided the following update regarding the future of the center: • Negotiations are currently underway to expand the theater, from 6 to possibly 12 screens. Existing tenants will likely be shifting space to accommodate the expansion. • Supervalu still has a lease on the County Market space; the space is currently being marketed to various prospects. • The current tenants are doing well; KMart is one of that company's best performing stores in the Twin Cities market. • Carlson acknowledges the current retail / commercial shift in the community and, in keeping with their corporate philosophy, is focusing on the long term investment prospects of Town Square. Based on market projections, the company is confident that Town Square's market area will grow sufficiently in the future to support the shopping center. River City Centre Please refer to Exhibit A for a leasing update on this property. devupdat.doc River City Centre Leasing Update (Commercial) as of 12-4-98 Total square feet: 25,373 Signed: Square Feet: Tobacco Warehouse/Coffee Shop 2,133 CA Nail Salon 1,350 Country Medical 1,213 S. John Roach Law Office 1,635 SUBTOTAL 6,331 sq.ft. 25 % of total In Negotiation: Square Feet: Real Estate Office 4,009 Dental office 2,294 Music Store 1,470 Financial Services Office 1,340 Chiropractic Clinic 1,325 SUBTOTAL 10,438 sq. ft. 41 % of total TOTAL sq. ft. signed and in negotiation: 16,769 sq. ft. 66 % of total TENTATIVE AGENDA ADJ. REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 9, 1998 - Wednesday - LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 4:00 p.m. 2] Approval of Agenda 3] Work Session a. 1999 sanitary sewer utility rates b. 1999 storm sewer utility rates c. Discussion of Shakopee development issues 4] Other business 5] Adjourn to Tuesday, December 15, 1998 at 7:00 p.m. 02)}40,0 d -71 9 9W 71,“Luts,-c -1-"t} `)/7--P /vy\s_t1_,js bi,k9,Q) A 3.a � 1 . CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Utility Rates DATE: December 2, 1998 Introduction Annually, the Council has reviewed the rates charged for city utility services as part of the next years budget . Background As part of the annual budget for the enterprise funds, the rates charged for services are reviewed. Actual rates are adopted by the annual fee resolution. Following are the issues for Council consideration at this time. Sewer Fund Trunk charge should be adjusted for construction inflation. The attached schedule shows a negative cash balance through 2003 . Council may want to discuss with the Public Works Director the matter of increasing the fee by more than the construction inflation percentage. City SAC was established midyear 1996 and subsequently not adjusted since then. Originally, it was set at $400 . 00 when the MCES SAC rate was $850 . 00 . MCES rate for 1999 is $1, 050 . 00 and City SAC is currently $400 . 00 . SAC fees pay for interceptor facilities . An • inflationary increase to $410 is suggested. Rahr Malting is expected to start phasing in the operation of their own treatment plant in 1999 . An estimated SAC credit of 1, 514 units would be available to the City when the Rahr connection to the metro sewer system for production waste water is elminated. The credits would be on a one for one basis (dollars at the rate in effect at the time) . Example: 1, 514 units at 1999 rate of $1, 050 = $1, 589, 700 . It is estimated that it could take up to six years to use up the credits . Base fee - pays for operation, maintenance and replacement of the system except for the treatment charges . The base fee decreased last year from $7 . 50 to $7 . 00/month. The schedule shows a healthy balance compared to accumulated depreciation. However, many sewer pipes are not on the depreciation schedule and therefore the accumulated depreciation is understated. It is recommended to not change the rate for next year. Flow fee - pays for the treatment charges and the Chaska Interceptor less any TIF contribution. Final costs for the interceptor are $1, 222, 363 . Last year the fee was $1 . 62/1000 and this year it is $1 . 74/1000 . Three years ago it was $1 . 74/1000 . Infiltration from flooding is a significant cost . A suggestion is to not change the rate . It appears that there may be enough TIF money to pay off the Chaska Interceptor in two years . Flow and base fees are billed monthly for residential and metered sewer flow and quarterly for non metered commercial/industrial accounts . Residential bills are set for a year based on winter water use . Storm Fund Trunk charge should be adjusted for construction inflation. Base fee is behind the curve on the attached estimates from the CIP. This is even with a 4% increase in the rate each year. The growth in the customer base is estimated to be 3% per year. The impact of a 6% rate increase on residential property is $0 .41/quarter, up from $6 . 86/qtr. Storm is billed quarterly. Recommendation Sewer Fund Trunk charge - increase for inflation Sac charge - increase for inflation Base fee - unchanged Flow fee - unchanged Storm Fund Trunk charge - increase for inflation Base fee - increase rate by 4 to 6 percent . 2 Action Discuss and give staff direction for the rates to be included in the 1999 Fee Schedule . Gregg Voxland Finance Director N:\budget\fees Sewer System Costs/Revenues COSTS COST DRIVERS REVENUE SOURCE I Treatment I Volume I Ok Sanitary Sewer Flow Fee Charges Expansion of Trunk � Distance (Area) 1 ---1110-- Trunk Charges Based Sewer System �I on Area Sanitary Sewer Flow Fee I Interceptor Volume System Costs I Flow Based Connection Charges (SAC) • Reconstruction/ Sanitary Sewer Base Rate Maintenance/ Size of System Operation Expenses 25%Assessments of City Lines 1 CO O O O M O M CO NOOWW m U) O V O N , 00 CO U) O N CO O W W NMOON MWMMONFNC ON CO r O N M O V V M O O m N U) M IA O VCO m IA + N - O M M O W n CO CO O V V N V C CO N CO CD VO m O CD U) U) CA M CD O M CO m .- CD W U) 4n M O ,— n N m .- .- M W ,- ns ------- O U) U) - N W n N M N N N n n 6a N CR N WW .4 .1. 00M (DO) , M MN 0000 NM NO CO N O n n NW NM CO N CO n n W CD m V N WMOMW OM 10 , 4- 01 CA , O N .- WO M O O O V C) aa N M CO CO 4 W O m CO V n O l0 O W m CO m no CO N M O .70 eT W O U) U) N CO CD r V r r N U) V , CO O N U) N N N .- M CO n O N C/, CI, CA 46, 69- V V O U) m 0 .4 h U) U) - CO U) O U) O O C) too n n O n n N m w4 ai N WNMWONM ON O M O M , CO W CO V V W V O W W U) V m CO _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ n N O V W CO O O W CO N N M N M n V V CO M O CO N N CO V CO CO CO N U) n N O CO O W m OW O m M N W WW M r 1- , W U) M U) N CD M ..- N , N ...i .... 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C O X U • •a) 3 WU 2 2 C N W m C - y ❑ m d 12 w p X'OCL Ca d ❑ > U C ` f0 a FimwC R , Cj3QR) ` Q m , � QQQNV NN m C) U l .. V) y mCNU n < co Cd CCo0 m C Cj •C mN 0m 7O• 7m 2 0 m > a C > > ` C) U C •NddwMy ( C ` 7 • m Cl Z. mO Xa WX m NC) X Xm CN C) C) N a)j m 737 ' N 2 D_ U O ccO O 2 w m Z U rew m w U ctreO w m ME n H O Q O = U 707 J 1' Q '60 CITY OF SHAKOPEE, MINNESOTA SANITARY SEWER FUND Cash Budget For the Year Ending December 31, 1999 1996 1997 1998 1999 Actual Actual Est. Est. Receipts Service Charges $1,906,689 $2,061,372 $2,092,890 $2,257,410 Trunk Charges 68,666 26,701 136,580 140,690 SAC Charges 211,855 252,622 200,000 200,000 Interest Income 195,121 229,908 185,530 259,760 Other Income 536 5,073 A/R Change 66,233 (17,426) 2,449,100 2,558,250 2,615,000 2,857,860 Expenditures 4101 FT Salaries 22,524 20,088 30,060 25,000 4102 FT Overtime 971 736 530 1,000 4110 PT Salaries 204 399 210 500 4121 PERA 1,051 933 1,580 1,350 4122 FICA 1,768 1,569 2,360 2,030 4151 Workcomp 486 928 1,060 1,090 27,004 24,653 35,800 30,970 4210 Supplies 93 546 2,120 1,000 4215 Materials 1,131 1,000 4222 Motor Fuels & Lub. 974 894 850 1,000 4240 Equip. Maint. 2,615 997 2,650 2,500 4245 Utility Sys. Maint. 1,213 8,490 1,500 4310 Professional Serv. 30,090 39,719 41,500 42,000 4330 Travel/Subsistence 14 4350 Printing &Repro 145 106 150 4360 Insurance 5,073 4,505 4,240 5,000 4385 MCES 1,260,000 1,461,038 1,630,351 1,636,200 4390 Conferences 400 800 500 800 4410 Rents 22,788 22,790 22,790 22,790 4550 Capital Equip 20,000 4610 Debt Service Principal & Interest 133,936 112,500 112,500 4800 Expense Charged Back 12,000 12,000 12,000 12,000 A/P changes 53,084 (242,754) 1,388,475 1,435,722 1,857,991 1,838,440 1630 Improvements (155,235) Court House Utility Relocation Mini By-Pass 154,314 Rahr 1,050 Area SS-H & D Trunk Sewer 25,144 169,554 275,000 Street Reconstruction 147,206 125,000 River District Sewer Rehabilitation 300,000 East Dean's Lake Collector 141,400 Area SS-F Trunk Sewer 100,000 100,000 Area SS-KTrunk Sewer 172,479 169,554 366,400 675,000 Total Disbursements 1,587,958 1,629,929 2,260,191 2,544,410 Net Cash Flow $861,142 $928,321 $354,809 $313,450 Cash Balance $3,845,590 $4,773,911 $5,128,720 $5,442,170 (I- co r-- go O m 0) 0) 0) 0) 0) 0) LO (.00) CO 0) (66 45 U • 0) 0) 0) 0 a, v cp- O) O) D) O) O C C C C 1 + fi4 II kmO - O Z - v - 0 O -J LL � I W — CO U) W U 2 y C I I - m I � a - 2 - LL ea 0 0 0 0 0 0 c o 0 0 0 0 N 0 CO CO V N 7 o) i N 3 L I o LL > U = 2 LL 3,- T a) Q) I CO I Im I .n . 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O OQO W WCC CO 03 � DOQ i E A o CK Q 0 0 I- CO H Q ii CITY OF SHAKOPEE, MINNESOTA STORM DRAINAGE FUND Cash Budget For the Year Ending December 31, 1999 1996 1997 1998 1999 Actual Actual Est. Est. Revenues User Fee $495,231 $546,918 $595,320 $671,000 Trunk Charges 43,037 202,040 300,000 300,000 Interest Income 104,644 110,005 50,000 79,750 Contributions 25,000 642,912 858,963 945,320 1,075,750 Expenses 4100 FT Salaries 38,957 53,611 45,080 55,000 4102 FT Overtime 1,503 138 440 1,000 4110 PT Salaries 847 485 1,000 4111 PT Overtime 20 4121 PERA 1,813 2,408 2,360 2,900 4122 FICA 3,053 4,006 3,480 4,280 4151 Workcomp 1,012 1,492 880 920 Personnel 47,185 62,160 52,240 65,100 4210 Supplies 3,767 279 1,100 1,500 4222 Motor Fuels& Lub. 892 1,594 1,540 1,620 4240 Equip. Maint. 9,311 9,628 2,210 10,000 4245 Utility Sys. Maint. 516 8,809 2,210 9,000 4310 Professional Serv. 70,585 49,404 50,000 60,000 4320 Postage 21 4321 Telephone 5 4350 Printing & Repro 178 106 200 4360 Insurance 948 5,896 1,650 6,000 4410 Rents 13,194 28,311 24,250 30,000 4435 Subscriptions/Publications 1,100 4437 Property Tax/Special Assess 2,241 2,240 2,300 4550 Capital Equip 3,500 3,500 4610 Debt Service Principal & Interest 30,338 130,340 147,000 148,000 4800 Expenses Charged Back 12,000 12,000 12,000 12,000 Supplies/Services 141,750 248,613 248,800 284,120 Accounts Payable Change 67,346 1630 Improvements (330,838) Bypass Payment 400,000 Millpond Treatment 113,144 St. Francis 71,767 Ditch/Pond 96 Costs 6,994 Annual Reconstruction 57,747 447,486 Valley Park 13th 107,844 Maras Street 332,333 Dean's Lake Outlet 200,000 125,000 East Dean's Lake Collector 185,324 17th Ave. Extension 75,000 Vierling(CR 15-CR 77) 168,000 Annual Storm Water 100,000 101 ROW 10th Ave. Laterals 131,058 7,309 Northern Shakopee Outlet 500,000 380,710 631,480 860,324 893,000 Total Disbursements 569,645 942,253 1,161,364 1,242,220 Net Cash Flow $73,267 ($83,290) ($216,044) ($166,470) Cash Balance $1,894,342 $1,811,052 $1,595,008 $1,428,538 / Z N N ' (0 N X m W N s d. lQ 0 LII.xid, ii0 (:c f< 0) 0) 0) P (= I 4.4.41,'"_rs €. 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