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November 21, 2017
Government Auditing Standards Certified Public Accountants & Consultants RESOLUTION NO. 7950 A RESOLUTION ORDERING CERTIFICATION OF UNPAID UTILITY CHARGES PURSUANT TO MINNESOTA STATUTES, § 444.075, SUBD. 3 & 3e FOR COLLECTION WITH PAYABLE 2018 PROPERTY TAXES WHEREAS, City staff sent out written notice on October 25, 2017 to approximately 153 property owners with unpaid sewer system utility charges and unpaid storm water utility charges totaling approximately $5,373.00, and WHEREAS , said written notice requested that the property owners pay their delinquent utility accounts in full, or make arrangements for payment by November 21, 2017, and, WHEREAS , as of November 15, 2017, the unpaid balance has been reduced to 95 property owners totaling $3,707.55, and WHEREAS, Minnesota Statutes, Section 444.075, Subd. 3 & 3e provides, with respect to municipal water, sanitary sewer and storm sewer charges, that “\[t\]he governing body may make the charges a charge against the owner, lessee, occupant or all of them and may provide and covenant for certifying unpaid charges to the county auditor with taxes against the property served for collection as other taxes are collected.” NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SHAKOPEE, MINNESOTA, AS FOLLOWS: 1. The unpaid utility charges, as set forth in the attached list, less any collections between November 15 and the certification date are hereby approved to be certified to the Scott County Auditor for collection as other property taxes are collected. That there will be added to the delinquent amount a $25.00 administrative fee if the delinquent amount is not paid to the City on or before November 21, 2017. 3. Such unpaid utility charges bearing an interest rate of 5% shall be collected by the Scott County Auditor with the payable 2018 property taxes. The owner of any property so charged may, at any time prior to December 21, 2017, avoid certification of the charges with full payment of the charges on such property paid to the City. 4. 36 delinquent accounts totaling $123.03 are written off as uncollectible. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2017. Mayor of the City of Shakopee ATTEST: City Clerk 2016DELINQUENTACCOUNTS PIDSewerStormGrandTotal ЋАЉЉЊЊБВЉЋЉ͵ЌЎЋ͵ЉЏЋЋ͵ЍЊ ЋАЉЉЊЊВБЉЌЉ͵ЌЎЎЎ͵ЎЋБЎ͵БА ЋАЉЉЊЋВВЉБВ͵ЎЋЋЉ͵ЍЌЊЉВ͵ВЎ ЋАЉЉЊЌЏЋЉЍЎ͵ЋБВ͵ЏБЎЍ͵ВЏ ЋАЉЉЊЍЊАЉЎЏ͵ЍЉЏ͵БЊЏЌ͵ЋЊ ЋАЉЉЊЍЍЊЉАЏ͵ЋЍЌ͵ВВБЉ͵ЋЌ ЋАЉЉЊЍБЊЊЊВ͵ЉЏЊВ͵ЉЏ ЋАЉЉЊАЊЋЉЎВ͵ЍВЋ͵ЊЎЏЊ͵ЏЍ ЋАЉЉЊАЋБЉЋЋ͵АЉЋЋ͵АЉ ЋАЉЉЌЉЊЍЉЍБ͵ЊЋА͵ЏЋЎЎ͵АЍ ЋАЉЉЍЉЉБЉЋЏ͵ЋЊВ͵ЉБЌЎ͵ЋВ ЋАЉЉЍЉЍАЋЋЌ͵ЏЉЋЌ͵ЏЉ ЋАЉЉЍЊЌЊЉЋВ͵ЉЍЋВ͵ЉЍ ЋАЉЉЍЊЌЋЉЊБ͵ЌБЊБ͵ЌБ ЋАЉЉЏЉЉЊЉЊЌ͵ЊЍЊЌ͵ЊЍ ЋАЉЉЏЉЊЎЉЌЋ͵АВЌЋ͵АВ ЋАЉЉАЉЉВЉЍБ͵ЋЊЊЋ͵БЎЏЊ͵ЉЏ ЋАЉЉБЉЉЎЉЍЊ͵ЉЎЍ͵ЎЍЍЎ͵ЎВ ЋАЉЉБЉЎВЉЍА͵ЊЋА͵АЊЎЍ͵БЌ ЋАЉЊБЉЊЌЉЍЎ͵ЏЉЎ͵ЊЍЎЉ͵АЍ ЋАЉЊБЉЊЍЉБА͵ЎЋЊЎ͵ЍЋЊЉЋ͵ВЍ ЋАЉВЋЉЋЉЉЎ͵ЉЉЋ͵ЋАА͵ЋА ЋАЉВАЉЋЊЉАЊ͵АЎВ͵ЉББЉ͵БЌ ЋАЊЊЎЉЉЌЉВВ͵ЊЊЊЎ͵ЊЋЊЊЍ͵ЋЌ ЋАЊВВЉЎЎЉЏ͵БЊЏ͵БЊ ЋАЊВВЊЋЏЉЊЏ͵АВЊЏ͵АВ ЋАЊВВЋЋЋЉЊЉ͵ЋБЊЉ͵ЋБ ЋАЊВВЋЋЍЉЎ͵ЊЍЎ͵ЊЍ ЋАЋЉЊЉЉЌЉЊА͵ЌВЊА͵ЌВ ЋАЋЉАЉЋВЉЊЊ͵ЏЎЊЊ͵ЏЎ ЋАЋЋЋЉЊЉЉВ͵ЊЍЋ͵ЋАЊЊ͵ЍЊ ЋАЋЋАЉЌЏЉЊЊ͵ЎВЋ͵ЎАЊЍ͵ЊЏ ЋАЋЌЍЉЌЍЉЏЌ͵ЏЉЊЌ͵ЊЍАЏ͵АЍ ЋАЋЎБЊЉАЉЎ͵ЊЍЎ͵ЊЍ ЋАЋЎБЊЌБЉЊЊ͵ЉБЊЊ͵ЉБ ЋАЋЏЌЉЌЎЉЋБ͵ЏЌЍ͵ЎЍЌЌ͵ЊА ЋАЋЏЏЉЊЋЉЊЎА͵ВЎЋЊ͵ВЌЊАВ͵ББ ЋАЋАЋЉЌЌЉА͵АЊА͵АЊ ЋАЋАЋЉБЏЉЎ͵ЊЍЎ͵ЊЍ ЋАЋАЋЉВЉЉА͵АЌА͵АЌ ЋАЋАЌЉЊЊЉЏ͵ЋЋЍ͵ЎЍЊЉ͵АЏ ЋАЋАВЉЎБЉЏ͵БЊЏ͵БЊ ЋАЋАВЊАЊЉА͵АЊА͵АЊ ЋАЋАВЋЉБЉЊЌ͵ЏЋЊЌ͵ЏЋ PIDSewerStormGrandTotal ЋАЋБЋЉЉЋЉЊЎ͵ЍБЊЎ͵ЍБ ЋАЋБЏЉЌБЉЋВ͵ВЋЎ͵ЊЍЌЎ͵ЉЏ ЋАЋБАЉЉЊЉЍЊ͵ВЋЍЊ͵ВЋ ЋАЋБАЉЉЋЉЋБ͵ЍЍЋБ͵ЍЍ ЋАЋВЍЉЊАЉЏ͵ЉЉЋ͵ЎАБ͵ЎА ЋАЌЉАЉБЊЉЎ͵ЊЍЎ͵ЊЍ ЋАЌЊЌЉЊЏЉЎЏ͵ЍЉЏ͵БЊЏЌ͵ЋЊ ЋАЌЊЍЉЌЉЉЏЏ͵АЎЏ͵БЊАЌ͵ЎЏ ЋАЌЌЉЉЏЎЉЊЋ͵АЋЋ͵ЎАЊЎ͵ЋВ ЋАЌЌЉЊЉЏЉЌЋ͵ЊЏЎ͵ЊЍЌА͵ЌЉ ЋАЌЌЍЉЉЋЉБЏ͵БЍЏ͵ЉЋВЋ͵БЏ ЋАЌЍЉЋЉЉЉЊЌ͵ЏЋЊЌ͵ЏЋ ЋАЌЍЉЋЉБЉЏ͵БЊЏ͵БЊ ЋАЌЍЉЋЋАЉЋЌ͵ЌЉЋЌ͵ЌЉ ЋАЌЍЉЋЎЏЉЎ͵ЊЍЎ͵ЊЍ ЋАЌЍЉЋАЍЉЊЊ͵ЌЎЊЊ͵ЌЎ ЋАЌЍЉЌЋЍЉЏ͵БЊЏ͵БЊ ЋАЌЍЉЌЌАЉЊЋ͵БЎЊЋ͵БЎ ЋАЌЎЉЉЋЏЉЋЏ͵ЎЏЍ͵ЎЍЌЊ͵ЊЉ ЋАЌЎЉЉЌЉЉЎЌ͵БЍА͵АЊЏЊ͵ЎЎ ЋАЌЎЋЊЉЋЉЌБ͵ЊЏА͵АЊЍЎ͵БА ЋАЌЎЏЉЏЋЉЍЌ͵ВБЏ͵БЊЎЉ͵АВ ЋАЌЏЋЉЋВЉЊЎБ͵БЌЊЎБ͵БЌ ЋАЌЏЎЉЉЊЉЌЎ͵АЉЏ͵БЊЍЋ͵ЎЊ ЋАЌАЉЉЎЌЉАЌ͵ЋВЊЋ͵ЏЌБЎ͵ВЋ ЋАЌАЊЊЍЏЉЋБ͵ЋБВ͵ЉБЌА͵ЌЏ ЋАЌАЊЋЎЊЉАЊ͵АЏА͵АЊАВ͵ЍА ЋАЌАЊЋААЉЏЎ͵ЎЍВ͵ЉБАЍ͵ЏЋ ЋАЌАЊЋБЉЉЏ͵ЉЉЋ͵ЎАБ͵ЎА ЋАЌАЋЉЋВЉЍЋ͵ЋЍА͵АЊЍВ͵ВЎ ЋАЌАЋЉЎЏЉВ͵ЍЋЎ͵ЊЍЊЍ͵ЎЏ ЋАЌАЋЊЎЏЉЌБ͵ББЎ͵ЊЍЍЍ͵ЉЋ ЋАЌАЋЊЎБЉЎБ͵ЌЋА͵АЊЏЏ͵ЉЌ ЋАЌАЋЊЏЍЉА͵ЉАЋ͵ЋАВ͵ЌЍ ЋАЌАЋЊЏЎЉЎЊ͵ЏЉА͵АЊЎВ͵ЌЊ ЋАЌАЍЉЉЏЉЎ͵ВАЎ͵ВА ЋАЌАЏЉЋЌЉЋЍ͵ВАЋЍ͵ВА ЋАЌБЏЉЉЎЉЋЉ͵ВЏЎ͵ЊЍЋЏ͵ЊЉ ЋАЌБЏЉЎЌЉВБ͵ББЋЍ͵ЋЉЊЋЌ͵ЉБ ЋАЌБАЉЉБЉЎА͵ЎЋЋ͵ЎАЏЉ͵ЉВ ЋАЌВЉЋЋБЉЍЍ͵ЌЎЊЊ͵ЌЎЎЎ͵АЉ ЋАЍЊЊЉЉЍЉЌЌ͵ЏБА͵АЊЍЊ͵ЌВ ЋАЍЊЊЉЉАЉА͵АЊА͵АЊ ЋАЍЊЊЉЉВЉЊЉ͵ЋБЊЉ͵ЋБ ЋАЍЊЊЉЋЍЉЎЎ͵ЌЏЊЉ͵ЋБЏЎ͵ЏЍ ЋАЍЊЊЉЍЉЉЊЍ͵ЋЍЎ͵ЊЍЊВ͵ЌБ PIDSewerStormGrandTotal ЋАЍЊЊЉЍЋЉЊЉ͵ЉЉЏ͵БЊЊЏ͵БЊ ЋАБЉЊЉЊЍЉЋЋ͵ЍЋЋ͵ЌЍЋЍ͵АЏ ЋАВЉЏЉЊАЉЎ͵ЋЍЎ͵ЋЍ ЋАВЉЏЉЋЉЉЊЋ͵ЋВЊЋ͵ЋВ ЋАВЉЏЉЋЊЉБА͵ЉЊБА͵ЉЊ Total2,632.121,075.433,707.55 RESOLUTION 7949 A Resolution Adopting Assessments For The 2017 Street Reconstruction Project 2017-1 WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Shakopee met and heard and passed upon all objections to the proposed assessments of: Properties adjacent to Shakopee Avenue from CSAH 17 to 11th Avenue and Dakota Street from County Highway 101 to 2nd Avenue. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. Such assessments together with any amendments thereof, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessments against the lands named herein and each tract therein included is hereby found to be benefitted by the proposed improvements in the amount of the assessment levied against it. 2. Such assessments shall be payable over a period of ten years, the first installment to be payable on or before the first Monday in January, 2018, and shall bear interest at the rate of 5.00 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added the interest on the entire assessment from the date of this resolution until December 31, 2018 and to each subsequent installment when due shall be added the interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of this resolution; the owner may thereafter pay to the County Treasurer the installment and interest in process of collection on the current tax list, and may pay the remaining principal balance of the assessment to the City Treasurer. 4. The City Clerk shall file the assessment rolls pertaining to this assessment in her office and shall certify annually to the County Auditor on or before November 30th of each year the total amount of installments and interest on assessments on each parcel of land which are to become due in the following year. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2017. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2017-PROJECTS/2017-STREET-RECONSTRUCTION/WORD/RES7949-ADOPT-ASSESSMENTS FINAL-ASSESSMENT ROLL 2017 Street Reconstruction - Project 2017-1 STREET PIDPROPERTY OWNERPROPERTY ADDRESSLEGAL DESCRIPTIONRESIDENTIAL UNIT ASSESSMENT CEM PROPERTIES LLC SubdivisionName EAST SHAKOPEE Lot 001 Block 010 828 1 AVE E810 1 AVE E 2700406505 $ 20,330.00 SubdivisionCd 27004 SHAKOPEE, MN 55379SHAKOPEE MN 55379 HENSEN ROGER T SubdivisionName EAST SHAKOPEE Lot 001 Block 015 915 2 AVE E139 DAKOTA ST S 2700409800.5 $ 2,033.00 SubdivisionCd 27004 SHAKOPEE, MN 55379SHAKOPEE MN 55379 KUZNETSOV VALERIY SubdivisionName EAST SHAKOPEE Lot 010 Block 015 210 MAGNOLIA LN N906 1 AVE E 2700410401 $ 4,066.00 SubdivisionCd 27004 MINNEAPOLIS, MN 55441SHAKOPEE MN 55379 JOHNSON ROBERT M & LENORE K SubdivisionName SCENIC HEIGHTS 1ST ADDN Lot 001 905 SIBLEY ST S905 SIBLEY ST S 2702700400.5 $ 2,033.00 Block 002 SubdivisionCd 27027 SHAKOPEE, MN 55379SHAKOPEE MN 55379 COLLER JOANN M SubdivisionName SCENIC HEIGHTS 1ST ADDN Lot 014 906 RAMSEY ST S906 RAMSEY ST S 2702701700.5 $ 2,033.00 Block 002 SubdivisionCd 27027 SHAKOPEE, MN 55379SHAKOPEE MN 55379 PHILLIPS RAYMOND J & BARBARA SubdivisionName SCENIC HEIGHTS 1ST ADDN Lot 001 907 RAMSEY ST S907 RAMSEY ST S 2702701800.5 $ 2,033.00 Block 003 SubdivisionCd 27027 SHAKOPEE, MN 55379SHAKOPEE MN 55379 MAR-KEL I SubdivisionName HESSE'S 1ST ADDN Lot 001 Block 001 PO BOX 3855251409 SHAKOPEE AVE E 2703000102.5 $ 10,165.00 SubdivisionCd 27030 MINNEAPOLIS, MN 55438SHAKOPEE MN 55379 HAGEDORN JOHN C SubdivisionName HESSE'S 1ST ADDN Lot 002 Block 001 1145 HOLLY LN1415 SHAKOPEE AVE E 2703000201 $ 4,066.00 SubdivisionCd 27030 CHANHASSEN, MN 55317SHAKOPEE MN 55379 DELPHI INC SubdivisionName HESSE'S 1ST ADDN Lot 002 Block 001 1411 SHAKOPEE AVE E1411 SHAKOPEE AVE E 2703000301 $ 4,066.00 SubdivisionCd 27030 SHAKOPEE, MN 55379SHAKOPEE MN 55379 WENDEL LEE SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001 1632 SHAKOPEE AVE E1632 SHAKOPEE AVE E 2703100100.5 $ 2,033.00 Block 001 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 ORTIZ-GARCIA ARSENIO SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001 1710 SHAKOPEE AVE E1710 SHAKOPEE AVE E 2703100700.5 $ 2,033.00 Block 002 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 BARTZ RANDY D & CHERIE L SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 009 1732 SHAKOPEE AVE E1732 SHAKOPEE AVE E 2703101500.5 $ 2,033.00 Block 002 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 HOEN ALLAN G & SUSAN M SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001 1762 SHAKOPEE AVE E1762 SHAKOPEE AVE E 2703101600.5 $ 2,033.00 Block 003 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 ANDERSON DARIN SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001 PO BOX 2491691 SHAKOPEE AVE E 2703101901 $ 4,066.00 Block 004 SubdivisionCd 27031 CHANHASSEN, MN 55317SHAKOPEE MN 55379 FINAL-ASSESSMENT ROLL 2017 Street Reconstruction - Project 2017-1 STREET PIDPROPERTY OWNERPROPERTY ADDRESSLEGAL DESCRIPTIONRESIDENTIAL UNIT ASSESSMENT LEE JANE M SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 002 1701 SHAKOPEE AVE E1701 SHAKOPEE AVE E 2703102101 $ 4,066.00 Block 004 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 ROEPKE CAMERON B SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 004 1721 SHAKOPEE AVE E1721 SHAKOPEE AVE E 2703102301 $ 4,066.00 Block 004 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 LARSEN DONALD L & ALICE D SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 005 1731 SHAKOPEE AVE E1731 SHAKOPEE AVE E 2703102401 $ 4,066.00 Block 004 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 KELLY JAY T & JUDY C SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 006 1749 SHAKOPEE AVE E1749 SHAKOPEE AVE E 2703102501 $ 4,066.00 Block 004 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 SALISBURY MARSHALL SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 007 1751 SHAKOPEE AVE E1751 SHAKOPEE AVE E 2703102601 $ 4,066.00 Block 004 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 MAR-KEL II LLC SubdivisionName HESSE'S 2ND ADDN Lot 001 Block 001 PO BOX 3855251427 SHAKOPEE AVE E 2703500101 $ 4,066.00 SubdivisionCd 27035 MINNEAPOLIS, MN 55438SHAKOPEE MN 55379 WIGGINS GREGORY A & CAROLINE E SubdivisionName HESSE'S 2ND ADDN Lot 002 Block 001 15860 MARKET AVE1453 SHAKOPEE AVE E 2703500201 $ 4,066.00 SubdivisionCd 27035 CARVER, MN 55315SHAKOPEE MN 55379 KEOGH MARY SubdivisionName HESSE'S 2ND ADDN Lot 003 Block 001 1491 SHAKOPEE AVE E1491 SHAKOPEE AVE E 2703500301 $ 4,066.00 SubdivisionCd 27035 SHAKOPEE, MN 55379SHAKOPEE MN 55379 BRUCE R AND LEANN C KUGATH REV SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 001 1501 SHAKOPEE AVE E1501 SHAKOPEE AVE E 2703900101 $ 4,066.00 Block 001 SubdivisionCd 27039 SHAKOPEE, MN 55379SHAKOPEE MN 55379 EWERT DANIEL S SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 002 2465 CAMBRIDGE WAY1511 SHAKOPEE AVE E 2703900201 $ 4,066.00 Block 001 SubdivisionCd 27039 SHAKOPEE, MN 55379SHAKOPEE MN 55379 THOMPSON LEANN CHRISTINE SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 003 1521 SHAKOPEE AVE E1521 SHAKOPEE AVE E 2703900301 $ 4,066.00 Block 001 SubdivisionCd 27039 SHAKOPEE, MN 55379SHAKOPEE MN 55379 HOEN ARLEN & BRENDA SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 004 1531 SHAKOPEE AVE E1531 SHAKOPEE AVE E 2703900401 $ 4,066.00 Block 001 SubdivisionCd 27039 SHAKOPEE, MN 55379SHAKOPEE MN 55379 NELSON ALEXANDER SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 001 1601 SHAKOPEE AVE E1601 SHAKOPEE AVE E 2703900501 $ 4,066.00 Block 002 SubdivisionCd 27039 SHAKOPEE, MN 55379SHAKOPEE MN 55379 COSTER RONALD P & MARY JO SubdivisionName JEJ ADDN Lot 001 Block 001 SubdivisionCd 2026 COLBURN DR1812 SHAKOPEE AVE E 2705200101 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 FINAL-ASSESSMENT ROLL 2017 Street Reconstruction - Project 2017-1 STREET PIDPROPERTY OWNERPROPERTY ADDRESSLEGAL DESCRIPTIONRESIDENTIAL UNIT ASSESSMENT PENNINGTON KARI LYNN SubdivisionName JEJ ADDN Lot 003 Block 001 SubdivisionCd 1833 10 AVE E1833 10 AVE E 2705200300.5 $ 2,033.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 ROGERS PHILLIP J SubdivisionName JEJ ADDN Lot 002 Block 003 SubdivisionCd 1836 10 AVE E1836 10 AVE E 2705201200.5 $ 2,033.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 HINTZ TERRY R & MELISSA A SubdivisionName JEJ ADDN Lot 003 Block 003 SubdivisionCd 1004 MERRITT ST1004 MERRITT ST 2705201300.5 $ 2,033.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 LAWRENCE ELSA SubdivisionName JEJ ADDN Lot 001 Block 004 SubdivisionCd 1928 SHAKOPEE AVE E1928 SHAKOPEE AVE E 2705202600.5 $ 2,033.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 JACOBS TODD G & JULIE A SubdivisionName JEJ ADDN Lot 002 Block 004 SubdivisionCd 1940 SHAKOPEE AVE E1940 SHAKOPEE AVE E 2705202711 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 BUDDENSIEK GARY D & VIRGINIA SubdivisionName JEJ ADDN Lot 003 Block 004 SubdivisionCd 1952 SHAKOPEE AVE E1952 SHAKOPEE AVE E 2705202801 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 KAROW DAVID R SubdivisionName JEJ ADDN Lot 004 Block 004 SubdivisionCd 1964 SHAKOPEE AVE E1964 SHAKOPEE AVE E 2705202901 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 WALLER GARY G & KATHLEEN E SubdivisionName JEJ ADDN Lot 005 Block 004 SubdivisionCd 1949 11 AVE E1949 11 AVE E 2705203000.5 $ 2,033.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 LEMKE JAMES P & ANGELA J SubdivisionName JEJ ADDN Lot 001 Block 005 SubdivisionCd 1771 SHAKOPEE AVE E1771 SHAKOPEE AVE E 2705203701 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 WILKIE BRIDGET SubdivisionName JEJ ADDN Lot 002 Block 005 SubdivisionCd 1813 SHAKOPEE AVE E1813 SHAKOPEE AVE E 2705203801 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 WELCH KEVIN C & CONNIE A SubdivisionName JEJ ADDN Lot 003 Block 005 SubdivisionCd 1825 SHAKOPEE AVE E1825 SHAKOPEE AVE E 2705203901 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 MEYER JACOB Z SubdivisionName JEJ ADDN Lot 004 Block 005 SubdivisionCd 1837 SHAKOPEE AVE E1837 SHAKOPEE AVE E 2705204001 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 TOUTGES ROBERTA SubdivisionName JEJ ADDN Lot 005 Block 005 SubdivisionCd 1849 SHAKOPEE AVE E1849 SHAKOPEE AVE E 2705204101 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 GULLEY BLANCHE E SubdivisionName JEJ ADDN Lot 006 Block 005 SubdivisionCd 1861 SHAKOPEE AVE E1861 SHAKOPEE AVE E 2705204201 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 FINAL-ASSESSMENT ROLL 2017 Street Reconstruction - Project 2017-1 STREET PIDPROPERTY OWNERPROPERTY ADDRESSLEGAL DESCRIPTIONRESIDENTIAL UNIT ASSESSMENT ZONDLO ROBERT A & PHYLLIS M SubdivisionName JEJ ADDN Lot 007 Block 005 SubdivisionCd 1873 SHAKOPEE AVE E1873 SHAKOPEE AVE E 2705204301 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 DUVERNAY PATRICK SubdivisionName JEJ ADDN Lot 008 Block 005 SubdivisionCd 1885 SHAKOPEE AVE E1885 SHAKOPEE AVE E 2705204401 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 GREENTREE DEVELOPMENT CORP SubdivisionName JEJ ADDN Lot 009 Block 005 SubdivisionCd 323 NAUMKEAG ST S1891 SHAKOPEE AVE E 2705204501 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 WROBLESKI DAVID J SubdivisionName JEJ ADDN Lot 010 Block 005 SubdivisionCd 1909 SHAKOPEE AVE E1909 SHAKOPEE AVE E 2705204601 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 HANEL MICHAEL & LINDA MARIE SubdivisionName JEJ ADDN Lot 011 Block 005 SubdivisionCd 1921 SHAKOPEE AVE E1921 SHAKOPEE AVE E 2705204701 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 LLOYD WILLIAM D & KAREN A SubdivisionName JEJ ADDN Lot 012 Block 005 SubdivisionCd 1939 SHAKOPEE AVE E1939 SHAKOPEE AVE E 2705204801 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 HENNING THOMAS V & ELAINE SubdivisionName JEJ ADDN Lot 013 Block 005 SubdivisionCd 1945 SHAKOPEE AVE E1945 SHAKOPEE AVE E 2705204901 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 ROLLINS STEVEN A SubdivisionName JEJ ADDN Lot 014 Block 005 SubdivisionCd 1957 SHAKOPEE AVE E1957 SHAKOPEE AVE E 2705205001 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 PHERSON JONATHON M SubdivisionName JEJ ADDN Lot 015 Block 005 SubdivisionCd 1969 SHAKOPEE AVE E1969 SHAKOPEE AVE E 2705205101 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 STARLING JOHN T SubdivisionName JEJ ADDN Lot 016 Block 005 SubdivisionCd 1981 SHAKOPEE AVE E1981 SHAKOPEE AVE E 2705205201 $ 4,066.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 NIELSEN THOMAS D SubdivisionName JEJ ADDN Lot 017 Block 005 SubdivisionCd 1999 SHAKOPEE AVE E1999 SHAKOPEE AVE E 2705205300.5 $ 2,033.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 KARR WILLIAM J & BARBARA A SubdivisionName JEJ ADDN Lot 017 Block 005 SubdivisionCd 1993 SHAKOPEE AVE E1993 SHAKOPEE AVE E 2705205310.5 $ 2,033.00 27052 SHAKOPEE, MN 55379SHAKOPEE MN 55379 DIANNE L LENZMEIER TRUST SubdivisionName SAMANTHA WOODS Lot O-L Block 00A 1761 SHAKOPEE AVE E1761 SHAKOPEE AVE E 2780100701 $ 4,066.00 SubdivisionCd 27223 SHAKOPEE, MN 55379SHAKOPEE MN 55379 WOLFE LOREN D & MARY E SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot 002 1611 SHAKOPEE AVE E1611 SHAKOPEE AVE E 2780100801 $ 4,066.00 Block 002 SubdivisionCd 27039 SHAKOPEE, MN 55379SHAKOPEE MN 55379 FINAL-ASSESSMENT ROLL 2017 Street Reconstruction - Project 2017-1 STREET PIDPROPERTY OWNERPROPERTY ADDRESSLEGAL DESCRIPTIONRESIDENTIAL UNIT ASSESSMENT ANDERSON RICHARD G & SHELLEY A SubdivisionName SCENIC HEIGHTS 2ND ADDN Lot 001 1621 SHAKOPEE AVE E1621 SHAKOPEE AVE E 2780100901 $ 4,066.00 Block 004 SubdivisionCd 27031 SHAKOPEE, MN 55379SHAKOPEE MN 55379 SIEBENALER THOMAS E & LINDA E SubdivisionName SCENIC HEIGHTS 4TH ADDN Lot O-L 1711 SHAKOPEE AVE E1711 SHAKOPEE AVE E 2780101501 $ 4,066.00 Block 00D SubdivisionCd 27039 SHAKOPEE, MN 55379SHAKOPEE MN 55379 FIRST PRESBYTERIAN CHURCH 909 MARSCHALL RD S909 MARSCHALL RD S 2790701706 $ 24,396.00 Section 07 Township 115 Range 022 SHAKOPEE, MN 55379SHAKOPEE MN 55379 ЏЋЋЎЋͲЉВЋ͵ЉЉυ 2017 Street Reconstruction PUBLIC HEARING FOR SPECIAL ASSESSMENTS 2017 Street Reconstruction Project Location • Shakopee Avenue (Marschall Rd to 11th Ave) • Dakota Street (1st Ave to 2nd Ave) 2017 Street Reconstruction Project Timeline • Received Feasibility Report (January 17, 2017 Resolution 7826) • Public Hearing & Order Project(February 21, 2017 Resolution 7834) • Award Contract to Kuechle Underground Inc(April 18, 2017 -Resolution 7860) • Street and utility construction is completed(September 29, 2017) • Public Hearing & Adopt Assessments(November 21, 2017 Resolution 7949) 2017 Street Reconstruction Project Photos Shakopee Avenue Before ConstructionShakopee Avenue After Construction 2017 Street Reconstruction Special Assessments 30% of the project costs for the street improvements are proposed to be assessed to the benefiting properties adjacent to the project area. The remaining costs associated with the proposed street improvements, will be paid with Capital Improvement Funds. • Single family residentialassessed 1 unit • Corner lots assessed 0.5 units • Non single family residential assessed 0.5 units per unit • Non residential uses along Dakota Street assessed 1 unit per 60-feet front footage • Non residential uses along Shakopee Avenue assessed 1 unit per 85-feet front footage 2017 Street Reconstruction Project Costs ActualFeasibility Construction$1,564,309.30$2,089,000 Eng/Admin/Legal/Misc$ 220,229.54$ 430,000 3% Contingency$ 0.00$ 63,000 Total Costs $ 1,784,538.84 $ 2,582,000 Funding Sources ActualFeasibility Assessments$ 252,092.00*$ 384,000 *An adjustment to the assessable units has been made for 1409 Shakopee Avenue East. Sanitary Sewer Fund$ 250,674.20$ 410,000 The property was originally calculated as 3 assessment units, and corrected to 2.5 units to Storm Sewer Fund$ 149,893.97$ 338,000 represent actual non single family residential Shakopee Public Utilities$ 497,406.95$ 554,000 units. The $2,033 difference will be funded by CIF, not Assessments. CIF $ 634,471.72*$ 896,000 Total Funding $ 1,784,538.84 $ 2,582,000 2017 Street Reconstruction Special Assessments ActualFeasibility Proposed Assessment Rate$4,066 / Lot $6,144 / Lot The proposed payback period is 10 years. The proposed interest rate is 5.00% 2017 Street Reconstruction Payment Options • Pay in full or partial amount with NO interest by December 21, 2017 to Finance Department at Shakopee City Hall. A notice will be mailed to residents. • Assessment certified to County property taxes and paid over a 10 year period, subject to interest rate of 5% annum from the date the assessments are adopted. • Pay off remaining special assessment any time during 10 year repayment period to City of Shakopee Finance Department. 2017 Street Reconstruction Assessment Appeal Procedure Property owners wishing to preserve their right to appeal their assessment must file a written objection to the assessment prior to the close of the public hearing. 2017 Street Reconstruction Assessment Appeal Procedure Minnesota Statute Chapter 429 429.061 APPEAL TO CITY COUNCIL No appeal may be taken as to the amount of any assessment adopted under this section unless written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All objections to the assessments not received at the assessment hearing in the manner prescribed by this subdivision are waived, unless the failure to object at the assessment hearing is due to a reasonable cause. 429.081 APPEAL TO DISTRICT COURT Within 30 daysafter the adoption of the assessment, any person aggrieved, who is not precluded by failure to object prior to or at the assessment hearing, or whose failure to so object is due to a reasonable cause, may appeal to the district court by serving a notice upon the mayor or clerk of the municipality. The notice shall be filed with the court administrator of the district court within ten days after its service. 2017 Street Reconstruction Recommendation Adopt Resolution 7949, a resolution adopting assessments for the 2017 Street Reconstruction Project 2017-1. CITY OF SHAKOPEE Monthly Financial Report Di YTDOctoberYTDBudget Oct YTD vis 201720172017Balance Percent 2016 io BudgetActualActualRemainingUsedActual n 01000 - GENERAL FUND REVENUES: * - TAXES(16,568,400)(38,006)(8,592,609)(7,975,791)52%(9,113,071) * - SPECIAL ASSESSMENTS(12,000)(1,024)5,139(17,139)(43)%3,853 * - LICENSES AND PERMITS(1,683,400)(398,006)(2,502,025)818,625149%(2,283,989) * - INTERGOVERNMENTAL(1,287,100)0(1,293,553)6,453101%(1,188,868) * - CHARGES FOR SERVICES(4,937,400)(374,694)(4,507,216)(430,184)91%(3,804,065) * - FINES AND FORFEITS(1,500)(200)(2,419)919161%(5,177) * - MISCELLANEOUS(213,400)(18,246)(198,015)(15,385)93%(186,330) TOTAL REVENUES(24,703,200)(830,175)(17,090,699)(7,612,501)69%(16,577,649) EXPENDITURES: 11 - MAYOR & COUNCIL197,9006,993158,71339,18780%156,335 12 - ADMINISTRATION1,707,000181,9931,334,769372,23178%1,105,159 13 - CITY CLERK318,00030,598246,59071,41078%245,937 15 - FINANCE1,207,90094,4541,047,361160,53987%1,001,633 17 - COMMUNITY DEVELOPMENT586,80081,293532,66954,13191%375,837 18 - FACILITIES384,80042,128324,79760,00384%286,590 31 - POLICE DEPARTMENT7,980,000874,6656,529,1651,450,83582%6,383,025 32 - FIRE2,160,400414,1361,800,840359,56083%1,741,416 33 - INSPECTION-BLDG-PLMBG-HTG796,20084,109685,753110,44786%556,135 41 - ENGINEERING786,20071,698526,480259,72067%524,927 42 - STREET MAINTENANCE2,151,100113,8231,844,211306,88986%1,584,442 44 - FLEET435,00061,942347,07787,92380%348,432 46 - PARK MAINTENANCE1,936,300206,7181,570,044366,25681%1,315,862 66 - NATURAL RESOURCES198,0008,490152,93245,06877%129,535 67 - RECREATION3,190,000314,7662,587,140602,86081%1,963,025 91 - UNALLOCATED217,60019,69532,477185,12315%20,090 TOTAL EXPENDITURES24,253,2002,607,50119,721,0184,532,18281%17,738,380 OTHER FINANCING # * - TRANSFERS IN(250,000)0(250,000)0100%(250,000) # * - TRANSFERS OUT700,0000700,0000100%2,100,000 # OTHER FINANCING TOTAL450,0000450,0000100%1,850,000 # FUND TOTAL01,777,3263,080,319(3,080,319)3,010,731 # Key Varies more than 10% than budget positively Varies more than 10% than budget negatively Within 10% of budget 11/14/2017 1:37:20 PMPage 1 of 1 City of Shakopee, Minnesota Shakopee, Minnesota Shakopee, Minnesota t f 2018 Budget 2018 Budget 2018 Budget a r D t f a r D TABLE OF CONTENTS Introduction: Mission Statement .............................................................................................................. 1 City Map ............................................................................................................................ 2 Organization Structure ....................................................................................................... 3 City Officials ...................................................................................................................... 4 Shakopee Profile ................................................................................................................ 5 Budget Overview: Finance Director’s Budget Message .................................................................................. 6 Employees by Function.................................................................................................... 16 Budget Resolutions .......................................................................................................... 19 Budget Resolutions .......................................................................................................... 19 Combined Budget: Summary .......................................................................................................................... 24 Summary .......................................................................................................................Summary ................................................................ ....................................................... General Fund: Summary .......................................................................................................................... 27 Summary .......................................................................................................................Summary ................................................................ ....................................................... General Fund Revenue and Expenditures ........................................................................ 29 General Fund Revenue and Expenditures ........................................................................ 29 General Fund Revenue and Expenditures ............................................... ......................... 29 t General Fund Expenditures by Division: General Fund Expenditures by Division: Summary .................................................................................................................... 34 Summary .................................................................................................................... 34Summary ................................................................ .................................................... 34 f General Government .................................................................................................. 35 General Government .................................................................................................. 35 General Government ........................................................... ....................................... 35 Mayor & Council ................................................................................................. 36 Mayor & Council ................................................................................................. 36 Mayor & Council .................................................................. ............................... 36 Administration ..................................................................................................... 40 Administration ..................................................................................................... 40 Administration ................................................................ ..................................... 40 a City Clerk ............................................................................................................. 44 City Clerk ............................................................................................................. 44 City Clerk ................................................................ ............................................. 44 Finance ................................................................................................................. 48 Finance ................................................................................................................. 48 Finance .................................................................. ............................................... 48 Planning & Development ..................................................................................... 52 r Planning & Development ..................................................................................... 52 Planning & Development ................................................................ ..................... 52 Facilities ............................................................................................................... 56 Facilities ............................................................................................................... 56 Facilities .............................................................. ................................................. 56 Public Safety .............................................................................................................. 61 Public Safety .............................................................................................................. 61 Public Safety ......................................................... ..................................................... 61 Police.................................................................................................................... 62 Police.................................................................................................................... 62 Police................................................................... ................................................. 62 Fire ....................................................................................................................... 66 Fire ....................................................................................................................... 66Fire ................................................................... .................................................... 66 Building Inspection .............................................................................................. 70 D Public Works .............................................................................................................. 75 Engineering .......................................................................................................... 76 Street Maintenance ............................................................................................... 80 Fleet...................................................................................................................... 84 Recreation .................................................................................................................. 89 Park Maintenance ................................................................................................. 90 Natural Resources ................................................................................................ 94 Recreation ............................................................................................................ 98 Miscellaneous .......................................................................................................... 103 Unallocated ........................................................................................................ 104 Special Revenue Funds: Summary ........................................................................................................................ 107 Economic Development Authority (EDA) .................................................................... 110 Debt Service Funds: Summary ........................................................................................................................ 115 Capital Projects Funds: Summary ........................................................................................................................ 120 Park Reserve ................................................................................................................. 122 Capital Improvement .................................................................................................... 124 Enterprise Funds: Summary ........................................................................................................................ 127 Summary ....................................................................................................................... Sanitary Sewer .............................................................................................................. 128 Sanitary Sewer .............................................................................................................. 128 Sanitary Sewer .............................................................................................................. 128 Surface Water ................................................................................................................. 132 Surface Water .................................................................................................................Surface Water .......................................................... ....................................................... Refuse ............................................................................................................................ 136 Refuse ........................................................................................................................Refuse ................................................................. ....................................................... Internal Service Funds: Summary ........................................................................................................................ 138 Summary .......................................................................................................................Summary ................................................................ ....................................................... Equipment .....................................................................................................................t. 140 Equipment .....................................................................................................................Equipment .............................................................. ....................................................... Park and Recreation Asset ............................................................................................. 142 Park and Recreation Asset ............................................................................................. 142 Park and Recreation Asset ................................................. ............................................ 142 Information Technology ................................................................................................ 144 Information Technology ................................................................................................ 144 Information Technology .................................................... ............................................ 144 f Governmental Building Asset ........................................................................................ 146 Governmental Building Asset ........................................................................................ 146 Governmental Building Asset .................................................. ...................................... 146 Self-Insurance ................................................................................................................ 148 Self-Insurance ................................................................................................................Self-Insurance ......................................................... ....................................................... a r D Shakopee Mission Statement The Mission of the City of Shakopee is to provide the The Mission of the City of Shakopee is to provide the The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a opportunity to live, work and play in a community with a opportunity to live, work and play in a community with a t proud past, promising future, and small-town proud past, promising future, and small-town proud past, promising future, and small-town atmosphere within a metropolitan setting. atmosphere within a metropolitan setting. atmosphere within a metropolitan setting. f a r D Electorate City Council Planning Commission & Board of Park and Recreation Advisory Board Adjustment & Appeals Shakopee Public Utilities Police Civil Service Commission Commission Economic Development Advisory Economic Development Advisory Environmental Advisory Committee Committee Committee City Administrator tttttttttttttttttttttttttttt Parks & PoliceFireFinance Engineering & Department of Engineering & Department of ffffffffffffffffffffffffffff Recreation DepartmentDepartmentDepartment Department of Public Works Planning & Public Works Administration Administration Department Department Development Department Human Human Resources aaaaaaaaaaaaaaaaaaaaaaaaaaaa Resources Planning & Development Information Information rrrrrrrrrrrrrrrrrrrrrrrrrrrr Technology Technology Building City ClerkInspection City Clerk Facility Economic Maintenance DDDDDDDDDDDDDDDDDDDDDDDDDDDD Development City Officials Elected MayorWilliam Mars Councilor Matthew Lehman Councilor Kathleen Mocol Councilor Michael Luce Councilor Jay Whiting Appointed Appointed Appointed City Administrator William H. Reynolds City Administrator William H. Reynolds City Administrator William H. Reynolds Assistant Administrator Nathan Burkett Assistant Administrator Nathan Burkett Assistant Administrator Nathan Burkett Finance Director Darin Nelson Finance Director Darin Nelson Finance Director Darin Nelson Police Chief Jeff Tate t Police Chief Jeff Tate Police Chief Jeff Tate Fire Chief Rick Coleman Fire Chief Rick Coleman Fire Chief Rick Coleman Engineering/Public Works Director Steve Lillehaug Engineering/Public Works Director Steve Lillehaug Engineering/Public Works Director Steve Lillehaug f Planning and Development Director Michael Kerski Planning and Development Director Michael Kerski Director Michael Kerski Park and Recreation Director Jamie Polley Park and Recreation Director Jamie Polley Park and Recreation Director Jamie Polley a r D Profile of the Government The City of Shakopee was incorporated initially in 1857 and for the second time in 1870 and is located about 25 miles southwest of Minneapolis. Bounded by the Minnesota River on the north, Shakopee is in the northern part of Scott County and is the county seat. The City is one of the most rapidly growing communities of the state. The 2010 population of the City was 37,076 as of the 2010 census and the land area covered is approximately 29.4 square miles. The 2018 estimated population is about 41,143. The City is empowered to levy a property tax on both real and personal property located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which occurs periodically. Shakopee is organized in Minnesota under Plan A, which includes a City Administrator, but the City Council retains most decision making authority such as policy setting, adopting ordinances and budget and staffing. The City Council has four members who serve staggered terms of four years plus the Mayor who serves a two-year term. All council positions are non-partisan, part-time and members are elected at large. The City provides the normal municipal services such as police and fire protection, street and infrastructure protection, street and infrastructure construction and maintenance, parks and recreation, planning and zoning. Also provided are sewer and storm construction and maintenance, parks and recreation, planning and zoning. Also provided are sewer and storm drainage utilities, and organized refuse collection and recycling. Electric and water utilities are operated by ecycling. Electric and water utilities are operated by ecycling. Electric and water utilities are operated by Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic development Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic development Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic development and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority is comprised and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority is comprised and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority is comprised of City Council members and is included as an integral part of the City’s budget. of City Council members and is included as an integral part of the City’s budget. of City Council members and is included as an integral part of the City’s budget. Date of Incorporation 1870 Date of Incorporation 1870 Date of Incorporation 1870 Form of Government Council/Mayor Form of Government Council/Mayor Form of Government Council/Mayor t Fiscal Year Calendar Fiscal Year Calendar Fiscal Year Calendar Area of City 29.4 Square Miles Area of City 29.4 Square Miles Area of City 29.4 Square Miles f Population 41,143 Population 41,143 Population 41,143 Average Home Market Value 243,000 (Scott County) Average Home Market Value 243,000 Average Home Market Value 243,000 Total Taxable Market Value 4,356,676,900 Total Taxable Market Value 4,356,676,900 Total Taxable Market Value 4,356,676,900 (Scott County) a Miles of Roadway 158 Miles of Roadway 158 Miles of Roadway 158 r Fire Stations 2 Fire Stations 2 Fire Stations 2 Number of Full-Time Employees 8 Number of Full-Time Employees 8 Number of Full-Time Employees 8 Paid on Call Firefighters 46 Paid on Call Firefighters 46 Paid on Call Firefighters 46 Police Stations 1 Police Stations 1 Police Stations 1 Sworn Officers 50 Sworn Officers 50 Sworn Officers 50 Civilian Employees 13 Civilian Employees 13 Civilian Employees 13 D Recreation Seasonal Employees 70 Municipal Pools 2 Ice Arena 1 Employees Full Time 157 Part Time 150 To: Mayor and Council Members From: , Date: November 21, 2017 Re: Draft Budget Workshop November 21, 2017 Background Each year the City must prepare a budget and property tax levy for the following year. Staff has Each year the City must prepare a budget and property tax levy for the following year. Staff has Each year the City must prepare a budget and property tax levy for the following year. Staff has been analyzing revenues, expenditure information and initiatives to prepare a draft budget and been analyzing revenues, expenditure information and initiatives been analyzing revenues, expenditure information and initiatives toto prepare a levy for your consideration. For the second consecutive year, staff is proposing a budget with no impact to residents absent ve year, staff is proposing a budget ve year, staff is proposing a budget with impact to residentsimpact to residents no with increases in their property valuation for which the city has no control. The draft budget for which the city has no controlfor which the city has no control. The tt decreases our current city tax rate, lowering it from 38.521 percent to 37.120 percent. Even by , lowering it from 38.521 percent to 37., lowering it from 38.521 percent to 37. adding a dedicated Economic Development Authority (EDA) levy, the tax rate is still below the uthorityuthority velopmenlevy, the levy, the A(EDA)(EDA) t ff prior year at an estimated 37.877 percent. percent . More importantly, we are focusing on right-sizing our organization in several key areas to fit our More importantly, we are focusing on rightMore importantly, we are focusing on rightsizing our organization in several key areas to fit our sizing our organization in several key areas to fit our -- growing city of over 41,000. From a public safety aspect, we are asking to add two police officers aa growing city of over 41,000. From a public safety aspect, we From a public safety aspect, we growing city of over 41,000. to concentrate on keeping our streets safe, an assistant fire chief responsible for training our fire to concentrate on keeping our streets safe, an to concentrate on keeping our streets safe, an ssistant ssistant a forces, and a code compliance o. rr ompliance ompliance o Within our Department of Planning and Development, we are seeking to add a junior planner to our Department of Planning and lanning and evelopmentevelopment DD ensure our growth is properly mapped for the future and an economic development specialist mapped for the futuremapped for the future ensure our growth is properly that will focus on business retention. on business retention.on business retention. DD Our 2018 Budget should be the final one of a three-year transformative budget process, and will w taxes, financial stability and a stable tax rate. The foundation established by this process will keep those goals in play for the foreseeable future absent a major recessionary period. Upon City Administrator Reynolds arrival, he explained the need to retool our budget and budget process over a three-year period in order: 1)to establish true fiscal transparency (which included defining our revenues), and 2)to ensure that our budgets accurately reflect how we spend tax dollars (including the reduction of variances). impact upon our financial future. The last few years has been more than just a time of change in our budget process. During the first two years of this budgetary transformation, we have had to address multiple challenges that in and of themselves could be considered noteworthy. This included successfully inculcating the Community Center debt bond payment, establishment of a franchise fee, realignment of our liability insurance premiums and separation of our insurance from SPUC, creation of a fund to pave the way for future self-insurance, and adjustment of internal service fund rent shortfalls. Staff also reviewed with City Council this past spring the long-term financial position of the Sanitary Sewer and Surface Water enterprise funds. This review was done to determine appropriate cash balances for each respective fund and to ensure rates are maintained at a satisfactory level to ensure long-term viability. Through all this change and challenge we still had our bond rating upgraded a remarkable this change and challenge we still had our bond rating upgraded achievement as well. produced and the City Council approved a tax rate that and the City Council approved a tax rate that and the City Council approved a tax rate that produced had 0% impact to residents at the average home value (absent home valuation increases). average home value (absent home valuation increases). average home value (absent home valuation increases). 2017 was our first year really tightening the budgets at the department level to offset the 2017 was our first year really tightening the budgets at the department level to offset the 2017 was our first year really tightening the budgets at the department level to offset the t previous philosophy of never coming before council to request adjustments. As Administrator previous philosophy of never coming before council to request adjustments. As Administrator previous philosophy of never coming before council to request adjustments. As Administrator Reynolds stated last year, not wanting to come before council had the effect of encouraging a last year, not wanting to come before council had the effect of encouraging a last year, not wanting to come before council had the effect of encouraging a f padding of the budget at the departmental level. It is important that we budget as best we can padding of the budget at the departmental level. It is important that we budget as best we can padding of the budget at the departmental level. It is important that we budget as best we can based upon actual revenue and expense estimates. based upon actual revenue and expense estimates. based upon actual revenue and expense estimates. a Again, as a reminder, staff does not have a crystal ball to fully determine what will be needed in Again, as a reminder, staff does Again, as a reminder, staff does not have a crystal ball to fully determine what will be needed in not have a crystal ball to fully determine what will be needed in all cases. Snowfall greater than average is a perfect case in point. If we do miss a projection, we all cases. Snowfall greater than average is a perfect case in point. If we do miss a projection, we all cases. Snowfall greater than average is a perfect case in point. If we do miss a projection, we r bring that to council and explain the situation and then request a budget amendment. All of bring that to council and explain the situation and then request a budget amendment. All obring that to council and explain the situation and then request a budget amendment. All o which is publicly documented (again transparency). Council also needs to remember that if which is publicly documented (again transparency). Council also needs to remember that which is publicly documented (again transparency). Council also needs to remember that something arises that is outside of this change in budgeting philosophy, it is not a failure on something arises that is outside of something arises that is outside of this change in budgeting philosophythis change in budgeting philosophy D We are in year three of our transition, and we have several challenges that if successfully addressed will cement our future financial stability. This third year will have some more internal -organization for growth. We continue to have a lot to be thankful for. Our efforts renegotiating the Jackson Township Orderly Annexation Agreement were successful which ensures we have land available for growth. In addition, we have adjusted our community center revenue projections (in a positive way!) based upon our initial 2017 numbers. nd Our challenges compared to last year seem minimal. We do need to include the 2 installment budget due to be met with little difficulty. In this budget, we continue our efforts with transparency by breaking the EDA levy out of our General Fund and establishing it as a stand-alone levy. We did the same last year with abatements and the Capital Improvement Fund to make them easily identifiable and to ensure greater transparency. e have some stability in year three of our budget change process. Administrator Reynolds remains confident that at the end of it, we will be a better organization with great transparency and greater fiscal controls. And in the end, we will continue to be one of the lowest taxed communities in the metro area. Schedule for budget and property tax levy development Schedule for budget and property tax levy development Date Who What July 18, 2017 Council/Staff Review Preliminary Capital Review Preliminary Capital Review Preliminary Capital Improvement Plan (CIP) Improvement Plan (CIP)Improvement Plan (CIP) August 29, 2017 Council/Staff Review Maximum Levy, Review Maximum Levy, Review Maximum Levy, Council/Staff review initiatives and review initiatives and review initiatives and tttttttttttttttttttttttttttttt requests requestsrequests September 19, 2017 Council Adopt proposed maximum CouncilAdopt proposed maximum Adopt proposed maximum ffffffffffffffffffffffffffffff tax levy for City and EDA. Adopt final 2018-2022 CIP October 2, 2017 Staff Certify maximum tax levy to StaffStaff aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa the County which will be used for proposed property rrrrrrrrrrrrrrrrrrrrrrrrrrrrrr tax notices November County Proposed tax notices sent to County County owners November 21, 2017 Council/Staff Work session to review Council/StaffCouncil/Staff budget document DDDDDDDDDDDDDDDDDDDDDDDDDDDDDD December 5, 2017 Council Hold public meeting to discuss levy and budget. Review and approve utility rates for 2018. December 19, 2017 Council Adopt final tax levy and budget December 29, 2017 Staff Certify final tax levy and budget to County and State Budget Impact Issues Wages and benefits All three union contracts went into effect on January 1, 2017. All contracts negotiated three percent cost of living adjustments for 2017, 2018 and 2019. The draft budget has been built with a 3 percent increase in all wages. The General Fund impact of a 3 percent COLA is approximately $411,000. After initially budgeting for a 15 percent increase in health insurance rates. Actual renewal rates came in at 29 percent. Staff took proactive steps to reduce this increase to something more manageable by first requesting new proposals even though the city is still under contract with our current provider. Unfortunately, with limited number of carriers in the market, the city did not receive any new proposals. The next action step in reducing the health insurance costs was reviewing plan options. The next action step in reducing the health insurance costs was reviewing Administration began surveying and meeting with employees to better understand their needs nd meeting with employees to better understand nd meeting with employees to better understand and what health care changes would be viable, knowing that the employee and employer share changes would be viable, knowing that the employee and employer share changes would be viable, knowing that the employee and employer share of premiums would be increasing. As a result of these meetings and surveys, new Accountable of premiums would be increasing. As a result of these meetings and surveys, new Accountable of premiums would be increasing. As a result of these meetings and surveys, new Accountable Care Organization (ACO) plans were approved by the City Council on November 7. ACO plans tion (ACO) plans were approved by the City Council on November 7. ACO plans tion (ACO) plans were approved by the City Council on November 7. ACO plans limit in-network coverage to specific providers such as Park Nicollet and Ridgeview. network coverage to specific providers such as Park Nicollet and Ridgeview. network coverage to specific providers such as Park Nicollet and Ridgeview. t to about 19 percent. A 19 percent increase in health insurance amounts to approximately to about 19 percent. A 19 percent increase in health insurance amounts to approximately to about 19 percent. A 19 percent increase in health insurance amounts to approximately f been on a rollercoaster for the past several been on a rollercoaster for the past several been on a rollercoaster for the past several years. Even though the city is experiencing a large increase for 2018, years. Even though the city is experiencing a large increase for 2018,years. Even though the city is experiencing a large increase for 2018, only moderately increased from 2014 through 2017, with an average increase of 2.7 percent. a only moderately increased from 2014 through 2017, with an average increase of 2.7 percent.only moderately increased from 2014 through 2017, with an average increase of 2.7 percent. Administration undertook a class and compensation study earlier this year that was anticipated Administration undertook a class and compensation study earlier this year that Administration undertook a class and compensation study earlier this year that r to have a financial impact of approximately $100,000. The actual impact amounted to about $100,000 to have a financial impactof approximately of approximately $35,000. The preliminary budget included $100,000 as a placeholder until actual results were $35,000. The preliminary budget included $100,000 as a placeholder until actual results were $35,000. The preliminary budget included $100,000 as a placeholder until actual results were received. The draft budget reflects the actual costs. received. The draft budget reflects the actual costs. received. The draft budget reflects the actual costs. No other benefit changes are anticipated or legislated for the upcoming year. No other benefit changes are anticipated or legislated for No other benefit changes are anticipated or legislated for D As mentioned earlier, six full-time staff positions are being requested for 2018 along with additional part-time staffing. The Fire Department is requesting an assistant fire chief, the Police Department is requesting two police officers and a code compliance officer, and lastly Planning and Development is requesting a junior planner and an economic development specialist. The economic development specialist will be funded 75 percent through the EDA and 25 percent through the Planning and Development Department. Recreation is requesting an additional $133,200 for part-time salaries related specifically to staffing needs at the community center pool. Below is breakdown of the 2018 budget impact for new full-time position requests. Internal Charges Part of the budget process for 2017 was restoring internal service charges/rents that were Part of the budget process for 2017 was restoring internal service charges/rents that were reduced by 20 percent in 2014. The restoration of rents is needed to ensure long-term reduced by 20 percent in 2014. The restoration of rents is needed to ensure longreduced by 20 percent in 2014. The restoration of rents is needed to ensure long sustainability and replacement of city assets including equipment, park assets and city buildings. sustainability and replacement of city assets including equipment, psustainability and replacement of city assets including equipment, park assets and city buildings. Last year the Council directed staff to restore rent funding over a two-year span rather than Last year the Council directed staff to restore rent funding over a twoLast year the Council directed staff to restore rent funding over a twoyear span rather than year span rather than -- recovering all the rent charges in one year. The one caveat was that park assets would be recovering all the rent charges in one year. The one caveat was that park assets would be recovering all the rent charges in one year. The one caveat was that park assets would be restored to 100 percent funding in 2017. t The impact to restore the second half of internal charges to the 2018 budget is approximately The impact to restore the second half of internal charges to the 2018 budget is approximately The impact to restore the second half of internal charges to the 2018 budget is approximately $150,000. Total rent increases for 2018, which includes both the restoration of rent charges and f $150,000. Total rent increases for 2018, which includes both the restoration of rent charges and $150,000. Total rent increases for 2018, which includes both the restoration of rent charges and the replacement cost of equipment and facilities is approximately $265,700. the replacement cost of equipment and facilities is approximatelthe replacement cost of equipment and facilities is approximatel The community center and ice arena are being depreciated at 35% of the book value as of The community center and ice arena are being depreciated at 35% of the book value as of The community center and ice arena are being depreciated at 35% of the book value as of a December 31, 2016. The rationale behind the 35 percent was that the rent charge would be December 31, 2016. The rationale behind the 35 percent was that the rent charge would be December 31, 2016. The rationale behind the 35 percent was that the rent charge would be sufficient to cover any facility needs that may occur in the next 10 to 20 years, but would lessen sufficient to cover any facility needs that may occur in the next sufficient to cover any facility needs that may occur in the next r the tax burden of current tax payers that are also paying the current debt service on the the tax burden of current tax payers that are also paying the current debt service on the the tax burden of current tax payers that are also paying the current debt service on the facilities. When the debt service is fully retired, community center and ice arena rents would be facilities. When the debt service is fully retired, community center and ice arena rents would be facilities. When the debt service is fully retired, community center and ice arena rents would be expected to increase to full funding. expected to increase to full fundinexpected to increase to full fundin g. g. Other Services & Charges D A few other line items in the 2018 budget outside of personnel and rent are requiring additional funding for 2018. First, natural gas and electricity for the community center and ice arena are being increased by $103,500. Cleaning services for the police department and public works facilities is increasing by approximately $68,000. This increase is being offset by a reduction in custodial staff. Overall this change is budget neutral, but there will be a shift in expenditures fro payments to LOGIS for various applications is increasing by about $19,000. This is mainly related to the new permitting and accounts payable applications implemented in 2017. All other line percent increase for 2018. Revenues Typically, governmental revenues such as grants, charges for service and fees & permits are constant with not a lot of dramatic fluctuations from one year to the next. Obviously, the economy is typically the biggest factor in revenue fluctuations. The City been strong over the past couple years with the influx of commercial development. Those strong permits are expected to continue with the recent housing developments beginning to take shape. Building permits are anticipated to grow by 10 percent or $161,600 in 2018. The community center and ice arena revenues for 2018 are expected to increase substantially. Staff has worked diligently on estimating membership renewals for 2018 and are anticipating an additional $300,000 in revenue compared to 2017. Overall, recreation is anticipating an additional revenue of $430,000 in combined charges for services for 2018. These additional revenues aid in offsetting increased operational costs. Economic Development Authority Part of the budget discussions last year involved the implementation of a dedicated EDA levy iscussions last year involved the implementation of a dedicated EDA levy iscussions last year involved the implementation of a dedicated EDA levy 18 would be a maximum of approximately $768,500. The levy cap is a maximum levy, the EDA and City be a maximum of approximately $768,500. The levy cap is a maximum levy, the EDA and City be a maximum of approximately $768,500. The levy cap is a maximum levy, the EDA and City t Council can set the levy at any amount up to this cap. Council can set the levy at any amount up to this cap. Council can set the levy at any amount up to this cap. The EDA levy should be considered a budget neutral change. In prior years, a transfer was made The EDA levy should be considered a budget neutral change. In prior years, a transfer was made The EDA levy should be considered a budget neutral change. In prior years, a transfer was made f from the General Fund to the EDA to cover EDA operational costs, façade loan funds, and other e General Fund to the EDA to cover EDA operational costs, façade loan funds, and other e General Fund to the EDA to cover EDA operational costs, façade loan funds, and other development related activities. This EDA levy will eliminate that transfer from the General Fund, development related activities. This EDA levy will eliminate that transfer from the General Fund, development related activities. This EDA levy will eliminate that transfer from the General Fund, a The advantage of the EDA market value levy is that is applies to all taxable properties within the The advantage of the EDA markeThe advantage of the EDA market value levy is that is applies to all taxable properties within the t value levy is that is applies to all taxable properties within the r city including properties that are currently part of a tax abatement or TIF plan. The EDA levy is city including properties that are currently part of a tax abatement or TIF plan. The EDA levy is city including properties that are currently part of a tax abatement or TIF plan. The EDA levy is general property tax. Staff is recommending an EDA levy of $350,000 for 2018. property tax. Staff is recommending an EDA levy of $350,000 for 2018. property tax. Staff is recommending an EDA levy of $350,000 for 2018. Debt Service D The community center/ice arena tax abatement bonds had a substantial impact on the levy for 2017. Now that the debt service levy is in place, staff is anticipating service payments to remain stable at approximately $2.2 million annually. In addition, due to available fund balances in existing debt service funds and the structuring of the tax abatement bonds, $870,000 of debt service levies will be canceled for 2018. 2018-2022 Capital Improvement Plan (CIP) The CIP is a five-year plan to provide and maintain public facilities. The 2018-2022 CIP is the first year we have issued the CIP as a stand-alone document. This breakout once again assists in becoming more transparent and acknowledges that the CIP is actually as much a planning document as it is a budget document. Since the CIP is planning document and not an official budget document, just the 2018 CIP projects have been brought forward into the 2018 budget for official approval. Levy Request & Impact Back in September staff recommended a preliminary levy increase of 2.58 percent or $488,883 for the city levy and a preliminary EDA levy of $350,000. Since the adoption of the preliminary levy, staff has been able to reduce the city levy by over $154,000. As part of that reduction, the city levy has been reduced from 2.58 percent to 1.77 percent. A revised levy is presented below. The city experienced 8 ½ percent growth in tax capacity for taxes payable 2018. This is on top of eight percent growth from the previous year. New construction accounts for about $1.1 million of additional tax capacity, which equates to about 25% of the growth in tax capacity. In terms of levy dollars, the new construction tax capacity allows the city to increase the levy by $488,883 or 2.58 percent without having a tax impact on existing properties, outside of changes $488,883 or 2.58 percent without having a tax impact on existing properties, outside of changes in valuation. For instance, if all values stayed the same from last year to this year, an average f all values stayed the same from last year to this year, f all values stayed the same from last year to this year, value home of $243,100 would see an annual levy decrease of $30, given a city levy increase of 00 would see an annual levy decrease of $00 would see an annual levy decrease of $ 3300given , , 1.77 percent. The new EDA levy adds about $20 annually to the average value home tax liability, EDA levy adds about $20 annually to the average value home tax liabilityEDA levy adds about $20 annually to the average value home tax liability reducing that decrease from $30 to $10. Again, that is absent any changes in valuation. reducing that decrease from $30 to $10. Again, that is absent anreducing that decrease from $30 to $10. Again, that is absent an changes in valuation. changes in valuation. y The breakdown and comparison of the proposed 2018 levy is as follows: The breakdown and comparison of the proposed 2018 levy is as follows: The breakdown and comparison of the proposed 2018 levy is as follows: tttttttt City of Shakopee City of ShakopeeCity of Shakopee Preliminary Levy Analysis Preliminary Levy AnalysisPreliminary Levy Analysis ffffffff November 21, 2017 November 21, 2017November 21, 2017 Increase/ aaaaaaaa 2016 Final2017 Final2018 Proposed2018 Adjusted(Decrease) % Change 2016 Final2016 Final2017 Final2017 Final2018 Proposed City Levy General Fund$ 16,825,900$ 16,175,900$ 16,849,176$ 16,694,500$ 518,6003.21% $ $ $ 16,825,900 16,175,90016,175,900 rrrrrrrr 16,825,900 Abatements 174,915 182,400 182,400 7,4854.28% 174,915 Capital Improvement Levy 385,000 200,000 200,000 (185,000) -48.05% Debt Service 2004 B 238,027 - - - 238,027238,027 2006 B 315,390 - - - DDDDDDDD 2007 B Improve 94,992 92,471 - - 2008 A Improve - 148,800 135,448 135,448 2010 A Improve 88,500 107,145 105,940 105,940 2012 A Refunding 47,386 - - - 2016 Abatement - 1,842,110 1,942,260 1,942,260 Total Debt Service 784,295 2,190,526 2,183,648 2,183,648 (6,878)-0.31% Total City Levy$ 17,610,195$ 18,926,341$ 19,415,224$ 19,260,548$ 334,2071.77% EDA Market Value Levy$ -$ 350,000$ 350,000$ 350,000100.00% $ - Total City and EDA Levies$ 17,610,195$ 18,926,341$ 19,765,224$ 19,610,548$ 684,2073.62% Items to note with the 2018 adjusted levy include: The Capital Improvement Fund levy is reduced by $185,000 for 2018. The City will be receiving additional Municipal State Aid (MSA) dollars in 2018 along with a small shift of MSA dollars from maintenance to construction allows for the levy to be decreased in the Capital Improvement Fund. Abatement levies continued to be isolated. This practice was started in 2017. In prior years, private development abatements have been included in the General Fund levy. Isolating these abatements provides for increased transparency. Scott County has provided staff with tax impact estimates for residential homestead properties. Residential property values held virtually steady from January 1, 2015 to January 1, 2016 for taxes payable 2017. The value of an average market value home in Shakopee decreased slightly from $229,700 to $229,100. Residential values are now increasing for taxes payable 2018. The average valued home has risen from $229,100 to $243,100. In addition, approximately 80 243,100. In addition, approximately 80 properties experienced a 5 to 10 percent increase from January properties experienced a 5 to 10 percent increase from January properties experienced a 5 to 10 percent increase from January 1, 2016 to January 1, 2017. Taxes payable 2017 saw a shift in tax burden as the commercial 1, 2016 to January 1, 2017. Taxes payable 2017 saw a shift in tax burden as the commercial 1, 2016 to January 1, 2017. Taxes payable 2017 saw a shift in tax burden as the commercial values rose and residential properties were stagnant. Taxes payable 2018 will see a slight shift in values rose and residential properties were stagnant. Taxes payable 2018 will see a slight shift in values rose and residential properties were stagnant. Taxes payable 2018 will see a slight shift in tax burden as residential properties appreciate. x burden as residential properties appreciate. The chart below provides the average percentage change in value (as opposed to increase in The chart below provides the average percentage change in valuechange in value(as opposed to increase in tttttttttt (as opposed to increase in taxes) for residential properties from taxes payable 2017 to taxes payable 2018. These for residential properties from taxes payable 2017 to taxes pfor residential properties from taxes payable 2017 to taxes p ayable 2018. These ayable 2018. These percentage changes are strictly the averages within each value range. Individual properties tly the averages within each value range. Individual properties tly the averages within each value range. Individual properties ffffffffff valuations can be more or less than the averages. more or less than the averages.more or less than the averages. aaaaaaaaaa rrrrrrrrrr DDDDDDDDDD The chart below provides a comparison of the 2017 levy and the adjusted 2018 levy, including the EDA levy, for three different valued homes including the average valued home of $243,100. All of the increases are tied directly to those elements that are outside of the control of the city namely increased property valuation. Absent that increase, city taxes would decrease on average of $10 per average household. t Comparable Cities omparable cities. Just like the City of omparable cities. Just like the City of omparable cities. Just like the City of f Shakopee, these levies are preliminary and final levies may be the same or less. Shakopee, these levies are preliminary and final levies may be the same or less. Shakopee, these levies are preliminary and final levies may be the same or less. a r D Lastly, it is always interesting to see the breakdown of a property tax statement and how tax dollars are distributed. Below is chart, based on an average valued home for taxes payable in 2017 within the Shakopee School District. A good rule of thumb is that the city, county and school typically account for about a third of the total tax bill. For homes within the Shakopee CDA, Mosquito Control, Metro Transit, Met Council, Watersheds, etc. tt ff aa Summary rr Attached is a draft budget that includes the General Fund, EDA Special Revenue Fund, Debt draft budget that includes the draft budget that includes the Service Funds, Capital Project Funds, Enterprise Fund and Internal Service Funds. Capital Project FundsCapital Project Funds, Enterprise Fund and Internal Service Funds. , Enterprise Fund and Internal Service Funds. DD 2018 Annual BudgetOperating Budget Employees by Function2015201620172018 Governmental Funds General Government Administration City Administrator1111 Assistant City Administrator1111 Administrative Assistant1111 Management Intern1000 Grants & Special Projects Coordinator0111 HR Manager0111 Payroll & Benefits Specialist1100 HR Specialist1122 Communications Coordinator1111 Communications Specialist0000.6 IT Director0111 Telecomm Coordinator1000 1000 IT Coordinator1111 1111 IT Specialist2233 22332233 Technology Support Assistant0100 01000100 Total11131313.6 Total11131313.6Total11131313.6 City Clerk City Clerk0.4111 0.41110.4111 Deputy Clerk1001 10011001 tttttt Administrative Assistant0110 01100110 Records Clerk0000.5 0000.50000.5 Office Service Worker1000 10001000 ffffff City Hall Receptionist1111 11111111 Total 3.4333.5 Total 3.4333.5Total 3.4333.5 Finance aaaaaa Finance Director0.6111 0.6111 0.6111 Accounting Manager1111 geerr Mana g Accounting Clerk 1111 Clerk Clerk rrrrrr Administrative Assistant1111 Administrative AssistanAdministrative Assistan tt Total 3.6444 Total 3.6444Total 3.6444 Planning & Development Director of Planning & Development00.40.40.4 & Developmen & Developmen tt Planning Manager1100 DDDDDD Senior Planner2233 Planner1101 Administrative Assistant1111 Economic Development Specialist0000.25 Total 55.44.45.65 Facilities Facilities Supervisor1111 Maintenance Worker3111 Custodian1111 Total5333 2018 Annual BudgetOperating Budget Employees by Function2015201620172018 Public Safety Police Police Chief1111 Captain2222 Administrative Assistant1111 Sergeant8888 Investigator5555 School Resource3333 1111 Victim & Community Services Coordinator Patrol Officer29292931 Records Supervisor1111 Records Technician2222 Records Specialist2222 CSO1111 Evidence Technician0.50.50.50.5 Evidence Technician0.50.50.50.5 Crime Prevention Specialist1111 1111 Investigative Aide0011 00110011 Code Compliance Officer0001 00010001 Receptionist1111 11111111 Total58.558.559.562.5 Total58.558.559.562.5Total58.558.559.562.5 Fire Fire Chief1111 Fire Chief1111Fire Chief1111 tttttt Assistant Fire Chief0001 Assistant Fire Chief0001Assistant Fire Chief0001 Fire Marshal1111 Fire Marshal1111Fire Marshal1111 Fire Captain0001 Fire Captain0001Fire Captain0001 ffffff Office Service Worker1110 11101110 Full-Time Firefighter4444 44444444 Total7778 Total7778Total7778 aaaaaa Building Inspection Director of Planning & Development00.10.10.1 & Developmen & Developmen Director of Plannin t gg Director of Plannin Building Official1111 Official Official rrrrrr Building Inspector3222 Inspecto r Permit Coordinator0011 Administrative Assistant1211 Administrative Assistan t Total55.15.15.1 Public Works DDDDDD Engineering Public Works Director/Engineer1111 Assistant City Engineer1111 Project Engineer1111 Project Coordinator1111 Senior Engineering Technician1111 Graduate Engineer1000 Engineering Technician0111 GIS Specialist1111 Administrative Assistant0.750.7511 Total7.757.7588 2018 Annual BudgetOperating Budget Employees by Function2015201620172018 Street Public Works Superintendant1111 Street/Utility Supervisor1111 Street Foreman1111 Senior Public Works Technician1111 Maintenance Operator4444 Total8888 Fleet Lead Mechanic1111 Mechanic2222 Administrative Assistant1111 Total4444 Park and Recreation Park Maintenance Park Supervisor1111 1111 Park Lead1111 Park Lead1111Park Lead1111 Maintenance Operator7777 77777777 Total9999 Total9999Total9999 Natural Resources Natural Resource Technician1110 11101110 Water Resources/Environmental Engineer0000.2 0000.20000.2 ttttttt Total1110.2 Total1110.2Total1110.2 Recreation Park & Recreation Director1111 fffffff 11111111 Recreation Supervisor5555 55555555 Facility Manager0011 00110011 Administrative Assistant1111 1111 t Administrative Assistan aaaaaaa Lifeguard0002 0002 Arena Lead Worker0022 Arena Lead Worke r r Arena Lead Worke Building Maintenance Manager0111 Maintenance Mana Maintenance Mana ger rrrrrrr Maintenance Worker0112 Maintenance Worke r Total791215 Total791215Total791215 Economic Development EDA Fund Director of Planning & Development0000.5 & Developmen & Developmen Economic Development Coordinator1110 DDDDDDD Economic Development Specialist0000.75 Total1111.25 Enterprise Funds Sewer Fund Utility Foreman0.50.50.50.5 Maintenance Operator3333 Total3.53.53.53.5 Storm Drainage Fund Utility Foreman0.50.50.50.5 Maintenance Operator3222 Water Resources/Environmental Engineer0000.8 Total3.52.52.53.3 Total Employees143.25144.75148.00157.60 t COMBINED BUDGET SUMMARY COMBINED BUDGET SUMMARY COMBINED BUDGET SUMMARY f a r D tttttttt ffffffff aaaaaaaa rrrrrrrr DDDDDDDD tttttttt ffffffff aaaaaaaa rrrrrrrr DDDDDDDD t BLANK BLANKBLANK f a r D GENERAL FUND The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of city government. Divisions within the General Fund include general government, public safety, public works and park and recreation. These basic s and park and recreation. These basic functions include police and fire protection, planning, administration, etc. Appropriations re protection, planning, administ are made from this fund annually. Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc. intergovernmental, charges for services, etc. intergovernmental, charges for services, etc. Revenues are recorded by source, i.e. taxes, Expenditures are recorded by object and are primarily for day-to day operating expenses Expenditures are recorded by object and are primarily for day-to day operating expenses imarily for day-to day operating expenses and equipment. Capital expenditures for large scale public improvements are accounted and equipment. Capital expenditures for large scale public improvements are accounted rge scale public improvements are accounted t for within the Capital Projects Funds. for within the Capital Projects Funds. General Fund budgets tend to be consistent from year-to-year. However, there are costs General Fund budgets tend to be consistent frGeneral Fund budgets tend to be consistent from year-to-year. However, there are costs om year-to-year. However, there are costs f drivers that effect every department. Below are the 2018 General Fund cost drivers. drivers that effect every department. Below are the 2018 General Fund cost drivers. partment. Below are the 2018 General Fund cost drivers. Individual division narratives provide greater detail on variances specific to each Individual division narratives provide grIndividual division narratives provide greater detail on varianceseater detail on variances division.a Overall wages increased 3%. Overall wages increased 3%. Overall wages increased 3%. r Health insurance rates for 2017 are increasing 19%. Health insurance rates foHealth insurance rates for 2017 are increasing 19%.r 2017 are increasing 19%. Building and equipment rents are increasing by 8.5% as part of a two-year plan to Building and equipment rents Building and equipment rents fully restore rent charges. Rent charges are reflected as department costs, and are fully restore rent charges. Rent charges fully restore rent charges. Rent charges based on the useful life and asset value. 2018 is the second year of the two-year based on the useful life and asset value. based on the useful life and asset value. D plan. tttttttttt ffffffffff aaaaaaaaaa rrrrrrrrrr DDDDDDDDDD tttt ffff aaaa rrrr DDDD t f a r D tttttttt ffffffff aaaaaaaa rrrrrrrr DDDDDDDD t f a r D ttttttttttt fffffffffff aaaaaaaaaaa rrrrrrrrrrr DDDDDDDDDDD ttt fff aaa rrr DDD Operating Budget 2018 Annual Budge t General Government Expenditures as % of General Fund Divisions: The main divisions under General Government consist of the following: Mayor and Council Administration Clerk Finance Planning & Development General Facilities Government 18.5% Administrative Assistant Communications Communications CoordinatorSpecialist tttttttttt HR ManagerHR Specialist ffffffffff IT Coordinator IT Director IT Specialist aaaaaaaaaa Deputy City Clerk Assistant City Administrator rrrrrrrrrr City ClerkRecords Clerk Grants & Special City AdministratorCity Hall Receptionist Projects Coordinator DDDDDDDDDD Maintenance Worker Facilities Maintenance Supervisor Custodian Accounting Manager Finance DirectorAccounting Clerk Administrative Assistant Senior Planner Planner Director of Planning & Development Administrative Assistant Economic Development Specialist 2018 Annual Budget Mayor & Council Division: Category:General Government Description of Services: As the elected policy-making body for the City of Shakopee, the mayor and City Council are here for you, the residents of Shakopee. The mayor and City Council are regularly asked to make difficult decisions based on information and recommendations provided to them by staff, as well as input from the community. The job is not always easy, but they are public servants who accept the responsibility to do all they can to make Shakopee an even better place to live, work and play. The mayor and council are responsible for adopting ordinances, setting policy, adopting budgets and reviewing certain projects, as well as providing oversight to the administration. They typically meet as a group on the first and third Tuesdays of every month, but due to the nature of city business, may be called in for special meetings or workshops. In addition to regular meetings as a council, they are assigned committees to serve on; this helps them maintain relationships with community, regional, state-wide and national-level groups to ensure that Shakopee’s voice is heard. community, regional, state-wide and national-level groups to ensure that Shakopee’s voice is heard. The mayor and City Council members are elected for staggered four-year terms. The mayor serves as chief executive The mayor and City Council members are elected for staggered four-year terms. The mayor serves as chief executive The mayor and City Council members are elected for staggered four-year terms. The mayor serves as chief executive officer of the city and chairman of the City Council. The mayor attends many events throughout the year as ambassador of officer of the city and chairman of the City Council. The mayor attends many events throughout the year as ambassador of officer of the city and chairman of the City Council. The mayor attends many events throughout the year as ambassador of the city. The mayor is a voting member of the City Council but has no veto power. the city. The mayor is a voting member of the City Council but has no veto power.the city. The mayor is a voting member of the City Council but has no veto power. Budget: ttttttttttttt ActualActualOriginal BudgetRevised BudgetBudget ActualActualOriginal BudgetRevised BudgetBudgetActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 2015201620172017201820152016201720172018 Personnel51,457$ 56,447$ 77,100$ 68,100$ 59,400$ $ 56,447$ 56,447 $ 56,447$ 77,100$ 77,100$ 77,100$ 77,100 Personnel51,457 fffffffffffff Supplies and Services132,615 105,342 110,800 111,570 109,900 Supplies and Services132,615 Supplies and Services132,615 105,342 105,342 Miscellaneous24,777 10,088 Miscellaneous24,777 10,088 Miscellaneous24,777 10,000 - - Totals$ 208,849$ 171,877$ 197,900$ 179,670$ 169,300 $ $ $ $ 208,849208,849171,877 171,877 aaaaaaaaaaaaa Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue rrrrrrrrrrrrr $250,000 $200,000 DDDDDDDDDDDDD $150,000 Miscellaneous Supplies and Services $100,000 Personnel $50,000 $- Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 Council Meetings & Work Sessions303127TBD Budget Impact: The 2018 Mayor and City Council budget is similar to previous years with only minor changes. Part-time wages for the transcribing of meeting minutes were moved to the city clerk’s budget, while designated miscellaneous funding was removed to ensure our budgets are as accurate and transparent as possible. The largest portion of the mayor and council budget are membership dues to various organizations. Membership provides value to the city in terms of connection with other agencies and opportunity for collaboration. Among the organizations we actively engage with are the Scott County Association for Leadership and Efficiency (SCALE), the League of Minnesota Cities and the Association of Metropolitan Municipalities. Each relationship helps the mayor, City Council and city staff improve efficiency, stay atop of issues at the state and federal level and ensure that Shakopee’s voice is heard on important issues outside the city limits. EMPLOYEESPERCENT OF GENERAL FUND EXPENDITURES 5555 Mayor & Council 0.6% ttttt 1379 Mayor and Council Members fffff aaaaa rrrrr DDDDD t BLANK BLANKBLANK f a r D tttttt ffffff aaaaaa rrrrrr DDDDDD 2018 Annual Budget Administration Division: Category:General Government Description of Services: The Department of Administration is responsible for the direction and coordination of all city departments in carrying out the policies established by the City Council, preparation of the annual budget and recommendations to the council regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including payroll and benefits; communications activities, such as the city’s website and newsletter; and telecommunications functions, including operation of the Government Access Channel. Information Technology and Facilities Maintenance are also part of the Department of Administration, but facilities maintenance is funded through individual divisions elsewhere Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 20152016201720172018 Personnel826,648$ 1,126,218$ 1,393,000$ 1,379,000$ 1,525,500$ $ 1,393,000 Supplies and Services266,870 301,317 309,000 294,480 306,300 309,000 309,000 Miscellaneous3,397 2,750 3,500 3,500 555,,,000000000 Totals$ 1,096,915$ 1,430,285$ 1,707,000$ 1,676,980$ 1,835,300 $ 1,707,0001,707,000 $ 1,430,285 $ Dedicated Revenues$ 389,025$ 414,520$ 392,000$ 406,500$ 419,000 $ $ $ $ 414,520392,000392,000 tttttttttttt Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $2,000,000 ffffffffffff $1,800,000 $1,600,000 aaaaaaaaaaaa $1,400,000 Miscellaneous $1,200,000 Supplies and Services $1,000,000 rrrrrrrrrrrr Personnel $800,000 Dedicated Revenues $600,000 $400,000 $200,000 DDDDDDDDDDDD $- Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 New Hires (Full & Part Time, Election Judges, Seasonal)9712173Not Available Computers and Equipment Supported by IT512512625653 Help desk tickets1,1001,1001,6001,800 Software Apps Supported56567882 Website Visits267,998280,438282,000290,000 Facebook Likes9,15914,65518,00021,600 Twitter Followers6,4558,5009,00010,800 Shakopee Government TV Programs173155156160 Hometown Messenger and Email Newsletters64757682 Budget Impact: The Department of Administration serves those who serve you. Much of our work is ensuring staff in other departments can serve you as efficiently and effectively as possible. We strive to provide an example of excellence in customer service throughout our organization. In 2018, we plan to start measuring our effectiveness in delivering customer service to our internal customers. In the past two years, the number of technology devices and software apps supportedbyour IT teamhas increased by more than 25 percent. These devicesand apps, such as body cameras for police andsoftware tools to improve efficiency in permitting,help our organization work smarter. In 2018, ourITteamstreamlinthe process weuse to prioritize technology implementation projects. Our Human Resources team supports management and our employees to ensure we have a workforce that is engaged and trained. In 2017, we took steps to ensure our compensation was aligned with the market, updated policies, revamped our employee health insurance plans and laid the groundwork for a robust performance management system across the city. In 2018, Human Resources will be focusing on improving employee engagement, training and stabilizing our employee health engagement, training and stabilizing our employee health insurance plan offerings. In today’s world, communication is becoming increasingly important. You expect to have information available at your tant. You expect to have intant. You expect to have in fingertips when you come to our website or look at social media. In 2018, we are adding a part-time communications media. In 2018, we are adding a part-time communications media. In 2018, we are adding a part-time communications specialist to provide even more information to you. We plan to offer more proactive and engaging information so that you to offer more proactive and engaging information so that you to offer more proactive and engaging information so that you can stay up to date with what is going on in your city. ttttttttt EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES fffffffff 13.6 1313 11 Administration 6.9% aaaaaaaaa rrrrrrrrr Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 Number of Employees (FTEs) DDDDDDDDD t BLANK LANKLANK B f a r D ttttt fffff aaaaa rrrrr DDDDD 2018 Annual Budget City Clerk Division: Category:General Government Description of Services: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, as well as a consistent standard of providing customer service to the public. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel246,717$ 274,743$ 240,700$ 241,200$ 320,400$ Supplies and Services137,848 52,492 77,300 63,950 85,000 Miscellaneous(52) - - - - Totals384,513$ 327,235$ 318,000$ 305,150$ 405,400$ $ 318,000 Dedicated Revenues166,498$ 162,409$ 149,600$ 158,500$ 183,200$ $ 149,600$ 149,600$ 149,600 $ 149,600 $ 149,600 $ 158,500 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $450,000 tttttttttttttttt $400,000 $350,000 ffffffffffffffff $300,000 Miscellaneous $250,000 Supplies and Services aaaaaaaaaaaaaaaa $200,000 Personnel Dedicated Revenues $150,000 rrrrrrrrrrrrrrrr $100,000 $50,000 $- Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 DDDDDDDDDDDDDDDD Key Measures: ActualActualProjectedProjected 2015201620172018 Number of licenses issued241200280280 Registered Voters20,32021,383No Elections22,000 Voter Turnout4,47319,230No Elections20,000 Election Judges80175No Elections175 Budget Impact: Amongthe primary objectives ofthe cityare to provide excellent customer service to you and to work as efficiently as possible. The City Clerk’s office is a major both objective, as it serves as a hub forinformation throughout the city. When you walk in the door at the city hall or call city hall’s general phone number, typically the person you see or speak to first is from the city clerk’s office. Our customer service staff is the helpful person who greets you and gets you where you need to go, but so much more is going on in the background. Our staff is also taking payments, scanning and filing documents into our electronic repository and transcribing meeting minutes. In 2018, we are adding a half-time staff person to help improve our customer service to you. This addition will help ensure consistency in the customer service you receive when you come to city hall. We also plan to use lessons learned in customer service to help train our customer service staff throughout the organization. EMPLOYEESPERCENT OF GENERAL FUND EXPENDITURES 3.5 3.4 City Clerk 33 1.5% ttttt Actual 2015Actual 2016Budget 2017Budget 2018 Number of Employees (FTEs) fffff aaaaa rrrrr DDDDD t BLANK LANKLANK B f a r D ttttt fffff aaaaa rrrrr DDDDD 2018 Annual Budget Finance Division: Category:General Government Description of Services: The major activities of the Finance Department encompass accounts payable, cash management, accounts receivable, financial reports, special assessments, debt service management and oversight, annual financial report, budget preparation, insurance and many other work tasks of importance. As the economic development of the area continues to expand, the coordination of the potential projects, requests for business subsidies, review and impact of tax increment financing and tax abatement concerns also flow through this department. The oversight and review of the Internal Service funds allows for a consistent funding source to meet the needs of a growing staff and community. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 2017 Personnel$ 251,958$ 411,669$ 436,600$ 443,500$ 464,400 436,600 Supplies and Services 871,646 782,842 771,300 772,170 801,300 771,300 771,300 Miscellaneous (20) (26) -- - - Totals$ 1,123,584$ 1,194,485$ 1,207,900$ 1,215,670$ 1,265,700 $ 1,207,9001,207,900 $ 1,194,485 $ Dedicated Revenues$ 356,324$ 390,892$ 352,800$ 352,800$ 372,800 $ $ $ $ 390,892352,800352,800 tttttttttttt Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $1,400,000 ffffffffffff $1,200,000 $1,000,000 aaaaaaaaaaaa Miscellaneous $800,000 Supplies and Services rrrrrrrrrrrr $600,000 Personnel Dedicated Revenues $400,000 $200,000 DDDDDDDDDDDD $- Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 3,4063,6784,0504,100 Number of Checks Issued Rate of Return on Pooled Cash/ Investments1.38%1.56%1.60%1.75% Amount of Pcards Processed$201,392$271,781$298,399$320,000 Average Days to Process Invoices21.820.218.315.0 Budget Impact: The Finance Department has been active the past two years implementing several initiatives to increase financial transparency and solidify the financial position of city funds. In 2016, the City Council implemented franchise fees for gas and electric utilities with revenues dedicated to capital improvement projects. For 2018, staff recommended a separate Economic Development Authority levy dedicated to economic development activities. Previously, these funds were supported by a transfer from the general fund. Now they have dedicated and transparent funding sources. Another initiative to increase transparency is revamping the budget document. A stand-alone Capital Improvement Plan (CIP) was adopted by the City Council for the first time in 2017. The operating budget is also changing with the goal of becoming a shorter and more understandable document for all users. For example, the budget document is no longer just about numbers; it is now more about telling a story through key measures, narratives and other budget indicators. In addition to implementing CIP software, the department implemented a paperless accounts payable system in 2017 with the goal of increasing internal controls and reducing the number of days to process invoices. The 2018 budget includes ongoing maintenance costs of $3,100. EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES EXPENDITURES 444 3.6 Finance 4.8% tttttt ffffff Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 Number of Employees (FTEs) aaaaaa Number of Employees (FTEs) rrrrrr DDDDDD t BLANK LANKLANK B f a r D ttt fff aaa rrr DDD 2018 Annual Budget Planning & Development Division: Category:General Government Description of Services: Provide effective and inclusive planning and management for the City’s ongoing development in cooperation with the City Council and various boards and commissions. This includes providing land use, zoning, and related information to the City’s residents, businesses, and other units of government, and other City lients. Also prepares the City’s Comprehensive Plan, as well as other long range and special planning studies. Planning Department staff also serves as liaisons to the City Council, Planning Commission (PC) and Board of Adjustment and Appeals (BOAA). Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel$ 351,846$ 388,316$ 443,700$ 484,400$ 588,100 Supplies and Services 123,607 75,904 143,100 140,770 260,300 143,100 Miscellaneous 6,274 - - - - Totals$ 475,453$ 470,494$ 586,800$ 625,170$ 848,400 $ $ 586,800586,800 Dedicated Revenues$ 102,102$ 58,044$ 65,600$ 63,700$ 215,900 $ $ $ 58,04465,60065,600 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue tttttttttttt $900,000 ffffffffffff $800,000 $700,000 $600,000 aaaaaaaaaaaa Miscellaneous $500,000 Supplies and Services $400,000 Personnel rrrrrrrrrrrr Dedicated Revenues $300,000 $200,000 $100,000 $- DDDDDDDDDDDD Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 Number of Case Files754963Not Available Number of Plats11712Not Available Budget Impact: An important responsibility ofthe Planning Division isto set the stage for the future development ofthe community. Envision Shakopee is a year-longprocess usingcommunity’sinput through online surveys, workshops and communitygatheringsto set the city’s prioritiesfor2040. This includes evaluating transportation networksand future infrastructurerequirements.The Envision Shakopee Comprehensive Planshould be completed by June2018 and submitted to the Metropolitan Council by December 2018. The City of Shakopee is projected to grow to more than 56,000 residents by 2040, with much of that growth occurring in the Jackson Township area. In 2017, the city adopted an orderly annexation agreement with the township that allows 250 acres each year to be annexed by the city and additional land at the property owner’s request. The township has been divided up into six areas to allow for delivery of city services in a timely fashion. The Planning Division also acts as the case managers for major development projects, providing a single point of contact for major subdivisions and developments. This allows one person to stay with the project from conception until final certificate of occupancy. The planners answer hundreds of questions each week on everything from setbacks to zoning, certificate of occupancy. The planners answer hundreds of questions each week on everything from setbacks to zoning, from residents, realtors, lenders and builders. In 2018, we will be adding another planner to help answer common planning and zoning questions and to expedite smaller In 2018, we will be adding another planner to help answer common planning and zIn 2018, we will be adding another planner to help answer common planning and zoning questions and to expedite smaller oning questions and to expedite smaller building permits for decks, additions and single-family homes. This should reduce turnaround times and allow our senior es. This should reduce turnaround es. This should reduce turnaround planners to work on updating various parts of the land development code to make it easier to understand, including the s of the land development code to makes of the land development code to make it easier to understand, including the it easier to understand, including the portions related to signs and landscaping. ttttttttt We will also be going entirely paperless in 2018. All planning applications can be submitted online, including plats, We will also be going entirely paperless in 2018. All planning applications can be submitted online, including plats, ng applications can be submitted online, including plats, variances and concept plans. This will decrease processing times from 45 to 30 days, improving our overall customer variances and concept plans. This will decrease processing times from 45 to 30 days, improving our overall customer times from 45 to 30 days, improving our overall customer fffffffff service. EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES aaaaaaaaa 5.65 5.65 5.4 5 Planning & 4.4 4.4 Development rrrrrrrrr 3.2% Actual 2015Actual 2016Budget 2017Budget 2018 DDDDDDDDD Number of Employees (FTEs) t BLANK LANKLANK B f a r D tt ff aa rr DD 2018 Annual Budget Facilities Division: Category:General Government Description of Services: The Facilities Division budget provides for the operation and maintenance of City Hall and the Library. In addition, staffing provided through the Facilities budget also provides for maintenance of the Fire Stations, Police Station, Public Works Buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel$ 109,812$ 100,550$ 111,500$ 104,800$ 97,000 Supplies and Services 268,260 270,191 273,300 267,920 301,800 Totals$ 378,072$ 370,741$ 384,800$ 372,720$ 398,800 384,800 Dedicated Revenues$ 354$ 356$-$-$ - $$ - Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $450,000 ttttttt $400,000 $350,000 fffffff $300,000 Supplies and Services $250,000 Personnel aaaaaaa $200,000 Dedicated Revenues $150,000 rrrrrrr $100,000 $50,000 $- Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 DDDDDDD Key Measures: ActualActualProjectedProjected 2015201620172018 Square Feet Maintained46,92246,92250,94050,940 Budget Impact: With the opening of our new city hall, there are many new challenges and things to learn in facilities. Our facilities staff is well trained and capable in the management of facilities, but as with every new building, new pieces of equipment operate differently. In 2018, we will continue working through those challenges. In addition to learning the intricacies of the new building, we have two other major projects for 2018. First, we are looking at options to automate our work order process, so we can more efficiently resolve issues, track and report our progress. Second, we will evaluate options to more effectively track work on each piece of equipment, so we can more quickly learn when a piece of equipment is nearing the end of its useful life. For 2018, we have reduced funding by one full-time employee and have contracted with an outside vendor to provide cleaning services. Contracting for cleaning services saves us approximately $27,000 per year and allows our maintenance team to focus on higher level maintenance issues that need to be resolved. EMPLOYEESPERCENT OF GENERAL FUND EXPENDITURES 5 Facilities 1.5% 333 tttttt Actual 2015Actual 2016Budget 2017Budget 2018 ffffff Number of Employees (FTEs) aaaaaa rrrrrr DDDDDD t BLANK LANKLANK B f a r D tttt ffff aaaa rrrr DDDD t BLANK BLANKBLANK f a r D Operating Budget 2018 Annual Budge t Public Safety Expenditures as % of General Fund Divisions: The main divisions under Public Safety consist of the following: Police Fire Building Inspections Public Safety 45.0% Building Inspector Director of Planning & Building OfficialPermit Coordinator Development Administrative tttttttttt Assistant Records Technician ffffffffff Records SupervisorRecords Specialist Receptionist aaaaaaaaaa Task Force SergeantTask Force Officer Services Division Captain rrrrrrrrrr Investigator Administrative Assistant Investigative Aide/Crime Analyst Investigation SergeantEvidence Technician City Administrator DDDDDDDDDD Crime Prevention Specialist Police Chief Victim/Community Services Coordinator CSO Administrative Sergeant Code Compliance Officer Beat One SergeantPatrol Officer Operations Division Captain Beat Two SergeantPatrol Officer Beat Three SergeantPatrol Officer Fire Marshal Fire ChiefAssistant Fire ChiefFire Captain Full-Time Firefighter 2018 Annual Budget Police Department Division: Category:Public Safety Description of Services: It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of Shakopee. The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 20152016201720172018 Personnel6,329,545$ 6,644,984$ 6,778,000$ 6,947,000$ 7,491,600$ $ 6,778,000 Supplies and Services1,121,501 1,110,564 1,202,000 1,177,000 1,202,800 1,202,000 1,202,000 Miscellaneous(392) 2,500 -- - - Capital Outlay 76,875 37,423 37,423 ---111000000,,,000000000 - Totals$ 7,527,529$ 7,795,471$ 7,980,000$ 8,224,000$ 8,694,400 $ $ $ 7,980,0007,980,000 7,795,471 Dedicated Revenues$ 940,538$ 1,096,132$ 956,400$ 1,073,200$ 1,153,700 $ $ $ $ 956,400 1,096,132956,400 ttttttttttt Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue fffffffffff $10,000,000 $9,000,000 $8,000,000 aaaaaaaaaaa $7,000,000 Capital Outlay $6,000,000 rrrrrrrrrrr Miscellaneous $5,000,000 Supplies and Services $4,000,000 Personnel $3,000,000 Dedicated Revenues $2,000,000 DDDDDDDDDDD $1,000,000 $- Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 Calls for Services19,35721,117 TBD TBD Crimes1,592873 TBD TBD Shakopee Crime Rate (Per 100,000 people)6.4%6.25% TBD TBD DWI Arrests171195 TBD TBD Ordinance Calls847524 TBD TBD Percent of Crimes Cleared55%54% TBD TBD Metro Average % of Crimes Cleared44%44% TBD TBD Sworn Officers (budgeted)48484850 Budget Impact: It’s easy to say our goal is to keep people in Shakopee safe. While certainly true, our goal is also to exceed your expectations and be known as the best police department in Minnesota. To do that, we must put together a budget that provides the staffing, training and equipment necessary to reach these goals. This budget does just that. Our department consistently trains well-beyond industry minimums. Couple that with our commitment to unparalleled customer service and you can see why our department has been recognized with several state and national awards. Our department has recently received multiple awards for innovation from both MADD and the Humphrey School of Public Affairs. While our population and calls for service continue to increase, our last five years have been the lowest crime rates in our city’s history. To maintain that trend and keep up with growth, we are increasing our staff by three full-time positions, which will help address several concerns you, our customers, shared in the most recent citizen survey. Our first isa new, full-time code compliance officer. This will be a non-sworn position to help increase our efficiency and compliance with citycode. The citizen surveyindicated a desire to see more compliance with code-related re to see more compliance with code-related issues. Thispositionwill allow usto increase the number of complaints wecan address as well asallow for more address cancan proactive activity. The remaining two positions are sworn police officers to start in October 2018. Once trained, these positions will allow us in October 2018. Once trained, these positions will allow us in October 2018. Once trained, these positions will allow us to have our street crimes unit year-round. This unit proactively addresses trends such as vandalisms and thefts. The unit This unit proactively addresses trends This unit proactively addresses trends such as vandalisms such as vandalisms also focuses on our most frequent, repeat offenders and can assist in proactively addressing drug issues on the street. The , repeat offenders and can assist in proactiv, repeat offenders and can assist in proactively addressing drug issues on the street. The ely addressing drug issues on the street. The above-mentioned areas were raised in the citizen survey. These two officers will allow us to put the necessary resources in above-mentioned areas were raised in the citizen survey. These two officers will allow us to put the necessary resources in e two officers will allow us to put the necessary resources in ttttttt place to proactively address your concerns. fffffff EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES 62.5 62.5 59.5 58.558.5 aaaaaaa rrrrrrr Police Department 32.7% Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 DDDDDDD Number of Employees (FTEs) t BLANK BLANKBLANK f a r D t f a r D 2018 Annual Budget Fire Division: Category:Public Safety Description of Services: Provide fire suppression, emergency medical care, technical rescue, fire prevention education, fire and life safety inspections, and training. Maintain the fire stations and equipment on a 24-hour basis to insure the safety and protection for the City of Shakopee, Jackson Township, and Louisville Township. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel1,093,337$ 1,108,334$ 1,107,700$ 1,109,500$ 1,319,600$ Supplies and Services755,559 756,939 811,100 809,300 893,800 Miscellaneous247,626 246,911 241,600 250,300 253,800 Totals2,096,522$ 2,112,184$ 2,160,400$ 2,169,100$ 2,467,200$ $ 2,160,400 Dedicated Revenues574,662$ 491,913$ 479,700$ 496,500$ 500,900$ $ 479,700$ 479,700$ 479,700 $ 479,700 $ 479,700 $ 496,500 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $3,000,000 ttttttttttttt $2,500,000 fffffffffffff $2,000,000 Miscellaneous Supplies and Services $1,500,000 aaaaaaaaaaaaa Personnel Dedicated Revenues $1,000,000 rrrrrrrrrrrrr $500,000 $- Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 DDDDDDDDDDDDD Key Measures: ActualActualProjectedProjected 2015201620172018 Fire District Population43,15143,56143,94044,370 Fire Calls8492102105 Rescue/Medical Calls198239250253 Hazard Calls11087114117 Public Assistance Calls333374334335 Total Number of Calls725792800810 Miles to Furthest City Dwelling6666 Budget Impact: The fire service industry is constantly evolving, and firefighters must stay up to date with the latest processes and standards to be as safe as possible. The way we fight fires has changed because today’s materials have changed. We don’t see sofas made from cotton batting and heavy wood anymore. We see modern couches made from petroleum-based poly fibers and plastic, which burn hotter and faster than ever before. And when they burn, they give off carcinogens that can be inhaled and/or absorbed through the skin unless properly protected. Fighting fires isn’t what it used to be. Today, we respond to more than just fire calls. We respond to any and all hazards, and it takes dedicated firefighters with the proper training to handle these calls. That’s why the Shakopee Fire Department has always been a strong believer in continuing education for our personnel. Unfortunately, we consistently fall short of our goals internally and by national standards. To correct the problem, the 2018 budget includes funds for a full-time assistant fire chief. This position will develop training programs, schedule, supervise and administer a comprehensive fire training program and tracking that meets national standards. The assistant fire chief will also be responsible for the department in the absence of the fire chief and will assist the chief with preparing budgets and managing personnel. The budget also includes the full-year salary and benefits for our administration captain, which restructured from the for our administration captain, which restructured from the for our administration captain, which restructured from the former office assistant position mid-2017. This position has enabled us to maintain better records, provide faster more d us to maintain better records, provide faster more d us to maintain better records, provide faster more effective customer service and maintain organization within the department. organization within the department. organization within the department. The 2018 budget also provides funding to maintain our current level of services, such as firefighter training, vehicle and The 2018 budget also provides funding to maintain our current level of services, such as firevel of services, such as firefighter training, vehicle and fighter training, vehicle and equipment maintenance, emergency medical services, technical rescue, fire prevention education, plan reviews and cal rescue, fire prevention ecal rescue, fire prevention education, plan reviews and ducation, plan reviews and equipment maintenance, emergency medical services, techni inspections – all of which are vitally important to our consistently high ratings in citizen surveys. In addition, we must inspections – all of which are vitally important to our consistently high ratings in citizen surveys. In addition, we must ntly high ratings in citizen surveys. In addition, we must t continually update our equipment to meet new parameters for replacement. For example, new requirements by the National new parameters for replacement. For ex new parameters for replacement. For example, new requirements by the National ample, new requirements by the National Fire Protection Association are making drastic changes to the new Self Contained Breathing Apparatus (SCBA) that Fire Protection Association are making drastic changes to the new Self Contained Breat the new Self Contained Breat f firefighters use at every fire scene. We will work toward meeting these standards by replacing some aging SCBA’s yearly firefighters use at every fire scene. We will work toward mfirefighters use at every fire scene. We will work toward meeting these standards by replacing some aging SCBA’s yearly firefighters use at every fire scene. We will work toward mfirefighters use at every fire scene. We will work toward meeting these standards by replacing some aging SCBA’s yearly firefighters use at every fire scene. We will work toward m and spreading the cost over several budget cycles. and spreading the cost over several budget cycles. The fire department continually seeks grants and donations to support our budget. In 2017, we received approximately The fire department continually seeks grants and donationsThe fire department continually seeks grants and donations to support our budget. In 2017, we received approximately to support our budget. In 2017, we received approximately a $40,000 for training reimbursement from the Minnesota Board of Firefighter Training and Education and a $10,000 $40,000 for training reimbursement from$40,000 for training reimbursement from $40,000 for training reimbursement from the Minnesota Board of Firefighte the Minnesota Board of Firefighte donation from the Rahr Malting Corp. towards the purchase of new rescue tools to allow for faster rescue times. We seek donation from the Rahr Malting Corp. towards the purchase of new donation from the Rahr Malting Corp. towards the purchase of new r grants in an effort to preserve fiscal accountability. grants in an effort to preserve fiscal accountability.grants in an effort to preserve fiscal accountability. Since 2012, the Shakopee Fire Department Relief Association has not required any monetary support from the city toward Since 2012, the Shakopee Fire Department Since 2012, the Shakopee Fire Department Relief Association has not Relief Association has not the paid-on-call firefighter pension fund. We anticipate this to continue with the recent bylaw changes that were approved the paid-on-call firefighter pension fund. We anticipate this tothe paid-on-call firefighter pension fund. We anticipate this to by council in 2017. D EMPLOYEESPERCENT OF GENERAL FUND EXPENDITURES 46464646 Fire 9.3% 8 777 Actual 2015Actual 2016Budget 2017Budget 2018 Number of Employees (FTEs) Paid On Call Firefighters t BLANK BLANKBLANK f a r D t f a r D 2018 Annual Budget Building Inspections Division: Category:Public Safety Description of Services: Provide effective and timely review of building permit and other building related applications and inspections to the City’s constituents and outside parties. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel450,019$ 468,591$ 555,800$ 586,100$ 584,600$ Supplies and Services189,588 241,054 234,300 226,740 226,000 Miscellaneous6,112 6,022 6,100 - - Totals645,719$ 715,667$ 796,200$ 812,840$ 810,600$ $ 796,200 Dedicated Revenues1,301,771$ 1,802,282$ 943,700$ 1,183,900$ 1,063,000$ $ 943,700 $ 943,700 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $2,000,000 $1,800,000 tttttttttt $1,600,000 $1,400,000 ffffffffff Miscellaneous $1,200,000 Supplies and Services $1,000,000 Personnel $800,000 aaaaaaaaaa Dedicated Revenues $600,000 $400,000 rrrrrrrrrr $200,000 $- Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: DDDDDDDDDD ActualActualProjectedProjected 2015201620172018 6,8725,1304,9227,000 Number of Inspections Number of Permits3,6532,8453,0483,500 1,3751,2831,9692,800 Average Inspection/Employee Budget Impact: The Building Inspection Division’s priority is to ensure that customers, whether homeowners or developers, receive a project that meets industry standards and provides a safe environment to live, work or shop in. This includes inspecting everything from a million-square-foot warehouse to a backyard deck. Inspections require a lot of time in the field, and like the mailman, we deliver that service in heat, rain, sleet or snow. With more than 3,300 permits in 2017, inspectors carried out more than 5,500 inspections. As construction and codes get more complicated, the city has been looking at ways to give inspectors more time in the field and allow customers the ability to apply for permits at any time. This past year, we implemented ProjectDox and ePermits. These programs allow applicants to apply and pay for a permit online and to submit drawings electronically 24 hours a day. In 2017, we created a new permit coordinator position, which processed more than 1,700 ePermits and served as customers’ single point of contact for permit information. This software also allows permit status and comments to be available in real time to applicants, reducing permit review times and allowing applicants to make any necessary changes and resubmit for a faster turnaround. changes and resubmit for a faster turnaround. In late 2017, the building inspectors also began inspecting landscaping on development projects. This is to make sure that caping on development projects. This is to make sure that caping on development projects. This is to make sure that plant materials are properly placed and planted and that damaged or dead materials are replaced prior to the warranty anted and that damaged or dead materianted and that damaged or dead materials are replaced prior to the warranty als are replaced prior to the warranty period. In 2018, we will be implementing online inspections and electronic field inspections. This will allow inspectors to access In 2018, we will be implementing online inspections and electIn 2018, we will be implementing online inspections and electronic field inspections. This will allow inspectors to access ronic field inspections. This will allow inspectors to access electronic drawings in the field along with notes and comments. City staff will be able to complete inspections in real time, electronic drawings in the field along with notes and comments. City staff will beelectronic drawings in the field along with notes and comments. City staff will be able to complete inspections in real time, able to complete inspections in real time, tttttttt allowing more time in the field. We will also be implementing a completely paperless application system. Customers at the allowing more time in the field. We will also be implementing a completely paperless application system. Customers at the g a completely paperless application system. Customers at the city hall counter will be able to enter permits directly into our system. city hall counter will be able to enter permits directly into our system. city hall counter will be able to enter permits directly into our system. ffffffff EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES aaaaaaaa 5.15.15.1 5 5.15.15.15.15.15.1 Building 5.15.15.1 Inspections rrrrrrrr 3.0% Actual 2015Actual 2016Budget 2017Budget 2018 DDDDDDDD Number of Employees (FTEs) t BLANK BLANKBLANK f a r D tttt ffff aaaa rrrr DDDD t BLANK BLANKBLANK f a r D Operating Budget 2018 Annual Budge t Public Works Expenditures as % of General Fund Divisions: The main divisions under Public Works consist of the following: Engineering Street Fleet Public Works 13.1% tttttttttt Project Coordinator Senior Engineering Technician ffffffffff Assistant City Engineering EngineerTechnician Administrative aaaaaaaaaa GIS Specialist Assistant Project Engineer Public Works rrrrrrrrrr City Administrator Director/Engineer Maintenance Street Foreman Operator Street/Utility Supervisor Senior Public Works Technician Public Works Administrative SuperintendentAssistant DDDDDDDDDD Lead MechanicMechanic 2018 Annual Budget Engineering Division: Category:Public Works Description of Services: Conduct field investigations, collect engineering data and specify the criteria for the investigations. Furnish designs, drawings, specifications and criteria. Secure bids, assist with contract rewards, and oversee and inspect construction. Testing and approving all sanitary sewer, storm sewer and roadway construction projects. Prepare all reports and studies required to preserve Municipal State Aid Funding received by the City. Review all public facilities proposed in the City, Wetland Conservation Act administration, review of building permits, Right of Way Management and Permitting, providing engineering assistance to other Departments, review technical engineering material and provide for City Council, City staff, City Commissions and Committees. Budget: ActualActualOriginal BudgetRevised BudgetBudget ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 20152016201720172018 Personnel559,065$ 518,217$ 664,800$ 643,600$ 689,600$ $ 664,800 $ 664,800 Supplies and Services83,900 89,743 121,400 126,850 128,000 121,400 121,400 Miscellaneous(22) (26) - - - (26) (26) - Totals642,943$ 607,934$ 786,200$ 770,450$ 817,600$ $ 607,934$ 786,200$ 786,200$ 786,200$ 786,200$ 786,200$ 770,450$ 770,450$ 770,450 $ 770,450 Dedicated Revenues538,983$ 663,355$ 581,000$ 690,300$ 666,000$ $ 663,355$ 581,000$ 581,000$ 581,000$ 581,000$ 690,300$ 690,300$ 690,300$ 690,300$ 690,300 tttttttttttttt Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue ffffffffffffff $900,000 $800,000 aaaaaaaaaaaaaa $700,000 $600,000 Miscellaneous rrrrrrrrrrrrrr $500,000 Supplies and Services $400,000 Personnel Dedicated Revenues $300,000 $200,000 DDDDDDDDDDDDDD $100,000 $- Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 Number of Projects961510 Value of Projects$4,300,000$2,451,000$10,421,000$7,870,000 Number of Private Subdivision Permits Issued2234 Number of Private Grading Permits Issued 11121111 Number of ROW Permits Issued720670650650 Budget Impact: If your patience survived a city’s reconstruction projects in your neighborhood, CONGRATULATIONS! Road and utility construction projects equate to one big nuisance: roads closed, detours, access issues, noise, dust, periodic loss of water service, etc. How more disrupting can we be to your everyday life for a summer? Keeping the city’s infrastructure maintained to a sustainable level keeps a community viable. The Engineering Division carries out the strategic infrastructure planning to do so from concept to design, from construction management to asset management. Engineering staff are consistently challenged with being experts in a wide range of infrastructure management and design, traffic safety, transportation planning, materials testing, project management, natural resources, contract management, underground utilities, surveying, private development and the many different multi-jurisdictional layers of laws, rules and regulations that the city must abide by. Our department consistently seeks the continuing education to ensure we stay sharp in our expertise and all the latest and greatest technologies. Thank you in advance for your patience in all that we do. With a new building and recent staff changes, our division is looking forward to improving our system service and internal ooking forward to improving our system service and internal ooking forward to improving our system service and internal systems in 2018. We anticipate this will be a year of improvements in how we do business internally and in our partnership ents in how we do business internally and in our partnership ents in how we do business internally and in our partnership with other city departments, particularly the Department of Planning and Development. nning and Development.nning and Development. EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES EXPENDITURES tttttt 88 7.757.75 Engineering 3.1% ffffff aaaaaa Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 rrrrrr Number of Employees (FTEs) Number of Employees (FTEs) DDDDDD t BLANK BLANKBLANK f a r D ttttt fffff aaaaa rrrrr DDDDD 2018 Annual Budget Street Maintenance Division: Category:Public Works Description of Services: Maintain bituminous and gravel roadways/alleys, traffic signs/striping, snowplowing/ice control, street sign fabrication/installation, boulevard tree trimming/removal, and disease tree prevention. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel720,142$ 811,531$ 868,400$ 856,900$ 868,500$ Supplies and Services1,281,173 1,190,884 1,282,700 1,260,260 1,333,200 Miscellaneous(26) 2,500 - 1,800 - Totals2,001,289$ 2,004,915$ 2,151,100$ 2,118,960$ 2,201,700$ $ 2,151,100 Dedicated Revenues717,836$ 580,075$ 568,600$ 594,300$ 471,900$ $ 568,600 $ 568,600 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $2,500,000 tttttttttttttt $2,000,000 ffffffffffffff Miscellaneous $1,500,000 Supplies and Services Personnel $1,000,000 aaaaaaaaaaaaaa Dedicated Revenues $500,000 rrrrrrrrrrrrrr $- Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: DDDDDDDDDDDDDD ActualActualProjectedProjected 2015201620172018 Street Miles 153.8 154.3156.1158.3 Streets Sealcoated (in CL-Miles)13.810.313.312.0 Alley Miles 10.3 10.3 10.3 10.3 Alleys Paved (Miles) Not Available 1.902.012.28 Number of Street Lights Not Available 2,3482,3482,400 Number of Street lights replaced (Poles/Light Fixtures/Lights Repaired) 15/18/6 14/12/13 8/9/6 10/1,000/10 Number of Signs Not Available 4,2224,3124,300 Number of Signs replaced Not Available 372230300 Snowplowing Occurrences15111515 Budget Impact: If there is a pothole in the street, who do you call? Tree that blew down across the road? Sign knocked down by an errant vehicle? Mailbox knocked over by a snowplow? Another pass by the snowplow that filled in your driveway again (insert expletive here)? Old mattress and garbage dumped on city property? Yep, most of these issues are addressed by the Streets Maintenance Division. The city has 11 crews assigned to the Streets Maintenance Division, Sewer and Surface Water Divisions that maintain the 156 miles of city streets and utilities. Thanks to strategic planning by the city, the condition of Shakopee’s streets is among the top cities throughout the metro and state. When it comes to snow and ice control events, it is “all hands-on deck.” In addition to the streets crews, the parks crews and mechanics also jump in the equipment to plow more than 250 miles of streets, alleys, trails and sidewalks in addition to the many city facility parking lots. Although it doesn’t snow like it did back in the day, stay tuned. We’re bound to get a lunker snow storm every now and again. EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES EXPENDITURES 8888 Street Maintenance 8.3% tttttt ffffff Actual 2015Actual 2016Budget 2017Budget 2018 Number of Employees (FTEs) Number of Employees (FTEs) aaaaaa rrrrrr DDDDDD t BLANK BLANKBLANK f a r D t f a r D 2018 Annual Budget Fleet Division: Category:Public Works Description of Services: Maintain vehicles/equipment in streets, park, administration, police, fire and other fleet areas, by preparing vehicle evaluation reports for all departments. Repairs for vehicles and equipment are billed to the respective departments. The Fleet area also operate a car and truck wash for government vehicles and operate fueling stations for city, county, school district and SPUC vehicles. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel301,799$ 346,370$ 353,200$ 354,300$ 375,500$ Supplies and Services90,254 101,954 81,800 89,760 88,700 Totals392,053$ 448,324$ 435,000$ 444,060$ 464,200$ $ 435,000 Dedicated Revenues16,873$ 9,683$ 12,000$ 10,500$ 9,500$ $ 12,000$ 12,000$ 12,000$ 12,000 $ 12,000 $ 10,500 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $500,000 tttttttt $450,000 $400,000 ffffffff $350,000 $300,000 Supplies and Services $250,000 Personnel aaaaaaaa $200,000 Dedicated Revenues $150,000 rrrrrrrr $100,000 $50,000 $- Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 DDDDDDDD Key Measures: ActualActualProjectedProjected 2015201620172018 Number of Vehicles/Pieces of Equipment367369373364 Gallons of Diesel Used36,00738,60938,32138,500 Gallons of Unleaded Used53,71255,86855,62756,000 Car/Truck Washes1,4361,5411,5781,600 Budget Impact: Police squads. Fire trucks. Lawn mowers. Gas weed whips. Staff vehicles. Street sweepers. Loaders. Snowplow trucks. Snow Blowers. The city has nearly 400 pieces of equipment and vehicles in its inventory. It takes a lot of equipment to support the many functions of the city. To some people’s surprise, only three mechanics at the city’s full-service garage maintain this very diverse vehicle and equipment inventory, keeping a very high standard of maintenance. In addition to thousands of maintenance and repair services throughout the year, the city’s garage runs a fuel dispensary system that provides fuel to the city’s fleet, as well as Scott County, the Shakopee School District and Shakopee Public Utilities vehicles. About 95,000 gallons of fuel is dispensed annually. If you see a city vehicle that is dirty, we hope it is headed to the city’s car wash. The city has an automatic car wash, with a count of almost 1,600 washes in 2017. In addition to the car wash, the city operates an automatic truck wash. After every snow and ice-control event, the trucks head through the truck wash to wash off the salt and grime, helping to extend the service life of the city’s trucks. We all know what salt does to our vehicles in Minnesota. EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES EXPENDITURES 4444 Fleet 1.7% tttttt ffffff Actual 2015Actual 2016Budget 2017Budget 2018 Number of Employees (FTEs) Number of Employees (FTEs) aaaaaa rrrrrr DDDDDD t BLANK BLANKBLANK f a r D ttttt fffff aaaaa rrrrr DDDDD t BLANK BLANKBLANK f a r D Operating Budget 2018 Annual Budge t Park and Recreation Expenditures as % of General Fund Divisions: The main divisions under Park and Recreation consist of the following: Park Maintenance Natural Resources Recreation Park and Recreation 22.5% tttttttttttt Public Works Park SupervisorPark LeadMaintenance Operator Superintendent Public Works Director/Engineer Water Resources/ ffffffffffff Environmental Engineer Administrative Assistant City Administrator aaaaaaaaaaaa Recreation Supervisor Facilities Manager rrrrrrrrrrrr Parks and Recreation Director Arena Lead Worker Lifeguard Building Maintenance DDDDDDDDDDDD Maintenance Worker Manager 2018 Annual Budget Park Maintenance Division: Category:Park and Recreation Description of Services: Provide public services to maintain the investment of infrastructure in parks and public grounds. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel864,422$ 849,495$ 868,100$ 894,200$ 933,400$ Supplies and Services707,792 751,895 1,068,200 1,040,520 1,126,900 Totals1,572,214$ 1,601,390$ 1,936,300$ 1,934,720$ 2,060,300$ Dedicated Revenues11,247$ 43,806$ 21,000$ 18,000$ 20,000$ Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $2,500,000 $2,000,000 ttttttttttttt $1,500,000 Supplies and Services fffffffffffff Personnel $1,000,000 Dedicated Revenues $500,000 aaaaaaaaaaaaa $- rrrrrrrrrrrrr Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected DDDDDDDDDDDDD 2015201620172018 Acres of Land Mowed194194194197 Playgrounds27272727 Outdoor Ice Rinks Maintained10101212 Sports Fields Maintained93939394 Park Facility Restrooms Maintained14141414 Budget Impact: It takes a lot to maintain the facilities and grounds for one of the largest property owners in Shakopee – the city. How do you maintain 662.4 acres of parks/open space land with 43 parks, 27 playgrounds, 93 sports fields and 194 acres to be mowed. With great and efficient staff! The Parks Maintenance Division consists of nine full-time and 14 seasonal staff that do it all. In addition to the routine mowing, field preparation, park shelter maintenance, skating/hockey rink maintenance, snow plowing of trails, etc., the park maintenance staff oversaw several projects in 2017, including the painting of Schleper Stadium, replacement of playground equipment at Emerald Lane and Hiawatha parks, roof replacement and painting of the gazebo on Levee Drive, construction of the Shakopee Fun For All, ADA-compliant playground in Lions Park and reconstruction of the pedestrian trail at Muenchow Fields. Using our own equipment and crews, city staff also reconfigured ball field #8 at Tahpah Park so it can support sanctioned tournaments, reconfigured ball field #1 in Muenchow Fields to support its usage and constructed a new 120-foot-by-240-foot football/soccer playfield in Tahpah Park to mention a few. Expect more of the same in 2018. With such an expansive, heavy workload and with the goal of maintaining top-notch facilities to serve our residents’ of maintaining top-notch facilities to serve our residents’ of maintaining top-notch facilities to serve our residents’ sporting, recreation and active living events, it takes a dedicated, well-experienced crew. Next time you see parks crews cated, well-experienced crew. Necated, well-experienced crew. Ne mowing the ball fields or plowing the snow off a trail, give them a wave. snow off a trail, give them a wave.snow off a trail, give them a wave. EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES EXPENDITURES tttttt 9999 Park Maintenance ffffff 7.7% aaaaaa Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 rrrrrr Number of Employees (FTEs) Number of Employees (FTEs) DDDDDD t BLANK BLANKBLANK f a r D t f a r D 2018 Annual Budget Natural Resources Division: Category:Park and Recreation Description of Services: Identify, recommend, develop, and coordinate ecologically sound development and management practices. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel70,858$ 62,245$ 83,400$ 56,000$ 21,400$ Supplies and Services35,600 116,024 114,600 107,840 104,800 Totals106,458$ 178,269$ 198,000$ 163,840$ 126,200$ Dedicated Revenues4,424$ 9,939$ 2,600$ 2,300$ 1,200$ Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $200,000 $180,000 $160,000 $140,000 ttttttttttttt $120,000 Supplies and Services $100,000 fffffffffffff Personnel $80,000 Dedicated Revenues $60,000 $40,000 aaaaaaaaaaaaa $20,000 $- rrrrrrrrrrrrr Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected DDDDDDDDDDDDD 2015201620172018 Trees Pruned500701809700 Ash Trees Treated0210185170 Trees Planted270306301339 Trees Sold at Tree Sale97136121150 Acres Stormwater Pond Buffer Managed10151515 Budget Impact: Nature can be destroyed in a matter of seconds but can take years and decades to restore. A key initiative to avoid this destruction was to create the Natural Resources Division. This division is tasked with implementing initiatives to preserve and protect the city’s urban forest, wetlands, plantings in open spaces, buffers around water bodies, invasive plant management and public education to develop natural resource/environmental outreach programs with conservation in mind. The city’s tree stock is such a significant and valuable resource. Trees give us oxygen, absorb storm water and carbon dioxide, store carbon, stabilize the soil, absorb pollutants, prevent flooding and soil erosion, provide shade from solar radiation, reduce noise and wind speed, lower stress and blood pressure, increase property values and so much more. Maintaining safe, healthy trees takes significant efforts, and the city is dedicated to these efforts. Shakopee has received the “Tree City USA” designation for the past nine years for the city’s efforts and commitment to its urban forest management. Contact the Public Works Department for information about purchasing a tree at our annual spring tree sale. In 2018, the city is adding a new full-time water resources/environmental engineer to assist in a variety of environmental projects, including natural resources. This position will continue to ensure we are good stewards of our community’s great to ensure we are good stewards of our community’s great resources. EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND EXPENDITURES EXPENDITURES Natural Resources 0.5% ttttttt 111 fffffff 0.2 Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 aaaaaaa Number of Employees (FTEs) Number of Employees (FTEs) rrrrrrr DDDDDDD t BLANK BLANKBLANK f a r D tttt ffff aaaa rrrr DDDD 2018 Annual Budget Recreation Division: Category:Park and Recreation Description of Services: Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and park design and construction administration. This includes the coordination and scheduling of park and athletic field use; coordinating preschool, youth, teen, adult, and senior programs and special event activities; managing the operation of the Community Center, Ice Arena, Aquatic Park, and Youth Building; and conducting park land acquisition and development. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel1,250,136$ 1,379,793$ 1,791,100$ 1,861,285$ 2,209,100$ $ 1,791,100 Supplies and Services941,976 1,053,766 1,377,900 1,353,735 1,560,050 1,377,900 Miscellaneous18,295 18,948 21,000 23,150 23,150 21,000 21,000 Capital Outlay27,991 - - - - - Debt Service- - - 16,600 22,200 - - Totals2,238,398$ 2,452,507$ 3,190,000$ 3,254,770$ 3,814,500$ $ 2,452,507$ 3,190,000$ 3,190,000$ 3,190,000$ 3,190,000$ 3,190,000$ 3,254,770$ 3,254,770$ 3,254,770 $ 3,254,770 Dedicated Revenues1,077,310$ 1,157,746$ 1,672,100$ 1,669,750$ 2,098,500$ $ 1,157,746$ 1,672,100$ 1,672,100$ 1,672,100$ 1,672,100$ 1,669,750$ 1,669,750$ 1,669,750$ 1,669,750$ 1,669,750 ttttttttttttttt Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue fffffffffffffff $4,500,000 $4,000,000 $3,500,000 aaaaaaaaaaaaaaa Debt Service $3,000,000 Capital Outlay rrrrrrrrrrrrrrr $2,500,000 Miscellaneous $2,000,000 Supplies and Services Personnel $1,500,000 Dedicated Revenues $1,000,000 $500,000 DDDDDDDDDDDDDDD $- Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 # of Members2,0602,4924,6125,458 # of Memberships8859971,7481,961 Daily Admissions to CC113,772114,158130,000210,000 Program Participation19,78823,70025,00027,000 SandVenture Membership138117160160 SandVenture Admissions25,98025,10423,149*26,000 Ice Rental Hours1,5991,7343,0283,215+ * 2017 had quite a few cold and rainy days for the outdoor pool. Budget Impact: The Parks and Recreation Department is a major contributor to providing residents with a high quality of life. The recreation and parks that we offer help lower health care costs, reduce stress, enhance social relationships and give residents a sense of belonging and pride in the city they live in. In recent years, the city has made a major investment in the construction of the Ice Arena and renovations to the Community Center. The 2018 budget reflects the changes needed to ensure the facilities are successful and that the residents are well served with these great amenities. The reaction to and support of the Community Center/Ice Arena is reflected in the 219-percent membership increase. We project revenues to increase by 209 percent in 2018 over 2017. To continue to provide excellent customer service to our growing members and users, we have increased staffing with three full-time positions. These positions include a maintenance worker and two full-time lifeguards. Having new facilities also requires allocations for increased electric and gas utilities, fitness equipment capital leases and a landscaping maintenance contract. In 2017, our department was recognized by several local and state agencies with awards and other recognitions. The Community Center and Ice Arena were featured in Rink Magazine, Athletic Business and Minnesota Recreation and Parks siness and Minne gazine, Athletic Bu Magazine. The Shakopee Fun For All Inclusive Playground was featured in the Minnesota Recreation and Parks Magazine eatured in the Minnesota R and given the Award of Excellence by the Minnesota Recreation and Parks Association. nd Parks Association.nd Parks Association. Our department is also successful thanks to the amazing partnerships and sponsorships that help us provide programs and partnerships and sponsorships thatpartnerships and sponsorships that help us provide programs and partnerships and sponsorships that help us provide programs and facilities to our residents. We received more than $2,000 and hundreds of prizes for our special events and programs. The hundreds of prizes for our special events and programs. The hundreds of prizes for our special events and programs. The Shakopee School District and Shakopee Youth Baseball Association contributed $225,000 to Tahpah West ballfield. We Youth Baseball Association contributed $225,000 to TaYouth Baseball Association contributed $225,000 to Ta also secured another $150,000 in grants for park projects. grants for park projects. tttttttt EMPLOYEESPERCENT OF GENERAL FUND PERCENT OF GENERAL FUND ffffffff EXPENDITURES 15 12 aaaaaaaa 9 Recreation 7 14.3% rrrrrrrr Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 Number of Employees (FTEs) DDDDDDDD t BLANK BLANKBLANK f a r D t f a r D t BLANK BLANKBLANK f a r D Operating Budget 2018 Annual Budge t Miscellaneous Expenditures as % of General Fund Divisions: The main divisions under Miscellaneous consist of the following: Provision for unfunded liability costs Contingency as needed for community projects or unanticipated needs Miscellaneous 0.8% ttt fff aaa rrr DDD 2018 Annual Budget Unallocated Division: Category:Miscellaneous Description of Services: This division accounts for costs not readily chargeable to other departments, and transfers to other funds. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel343$ 351$ -$ -$ -$ Supplies and Services7,682 7,580 7,600 6,250 6,300 Miscellaneous143,421 26,904 210,000 210,000 210,000 Capital Outlay21,800 - - - - Totals173,246$ 34,835$ 217,600$ 216,250$ 216,300$ Dedicated Revenues1,781$ -$ -$ -$ -$ $ - $ - Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue $250,000 ttttttttt $200,000 Capital Outlay fffffffff $150,000 Miscellaneous Supplies and Services $100,000 Personnel aaaaaaaaa Dedicated Revenues $50,000 rrrrrrrrr $- Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2015Actual 2016Budget 2017Budget 2018 Budget Impact: DDDDDDDDD Unallocated provides for projects that will be presented to City Council for consideration that could not have been added to the specific areas of the budget, but are deemed necessary to the effective functioning of the City. Decision to utilize these funds are discussed and approved by City Council. tttttttttttt ffffffffffff aaaaaaaaaaaa rrrrrrrrrrrr DDDDDDDDDDDD t BLANK BLANKBLANK f a r D SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources for the proceeds of specific revenue sources for the proceeds of specific revenue sources designed to finance particular activities as required by law or administrative regulations. activities as required by law activities as required by law or administrative regulations. or administrative regulations. Economic Development Authority (EDA) Fund (2190) accounts for the activities of Economic Development Authority (EDA) Fund (2190) accounts for the activities of (2190) accounts for the activities of EDA, which is comprised of the five members of the City Council. tt EDA, which is comprised of the five members of the City Council. members of the City Council. ff aa rr DD t BLANK BLANKBLANK f a r D ttttttt fffffff aaaaaaa rrrrrrr DDDDDDD 2018 Annual Budget Economic Development Authority Fund: Description of Services: The EDA does not currently constitute a separate department, but instead represents a number of services offered by the City related to economic development. These services are overseen by the Planning and Development Director with the help of other staff as required. The EDA is comprised of the City Council Members. The City Administrator is also the Executive Director of the EDA. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel102,414$ 113,784$ 146,800$ 60,100$ 144,000$ Supplies and Services267,271 233,037 127,290 185,400 47,300 Miscellaneous 1,000,000 1,025,000 960,000 475,000 25,000 960,000 Capital Outlay 250,312 999,500 1,500,000 999,500 - - 999,500 Totals$ 1,619,997$ 1,371,821$ 2,153,600$ 2,162,390$ 354,400 $ $ 2,153,6002,153,600 Dedicated Revenues$ 1,033,338$ 1,300,829$ 951,000$ 486,500$ 361,000 $ $ $ 951,000951,000 1,300,829 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue tttttttttttt $2,500,000 ffffffffffff $2,000,000 Capital Outlay aaaaaaaaaaaa $1,500,000 Miscellaneous Supplies and Services rrrrrrrrrrrr $1,000,000 Personnel Dedicated Revenues $500,000 $- DDDDDDDDDDDD Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 Number of Employees (FTEs) 1111.25 Value of Façade Loans $812,834$46,764$514,105$400,000 # of Façade Loans7165 Grants Received for Economic Development$1,000,000$1,029,810$450,000TBD Budget Impact: One of the most common things we’ve heard through the Envision Shakopee process is that people want to be able to live and work in Shakopee. They want housing choices – to start out in an apartment, move to a townhouse as their family grows and then to a single-family home. Currently only about 20 percent of Shakopee residents work and live in the community. Thus, one of the largest issues to be faced is how to attract and train our workforce. As Shakopee continues to grow and jobs become more technical and complex, training will be a critical element to retain and grow our companies. The Economic Development Authority (EDA) is striving to attract higher paying jobs to the community to employ more of our residents. Companies like EntrustData Card, Emerson and Seagate are some of our benchmarks. These companies offer higher wage jobs and their products are also high value. Also, newer companies like Shutterfly have recently diversified their business and are hiring more technical and higher paying positions. More than 60 percent ofall job growth comes from existing companies.In 2018, the EDA is puttinga stronger emphasis on businessretention and expansion. We want our Shakopeecompaniesto expand locally. We will be restrto create a newposition to concentrate on a business retention and expansion program, while identifying companies that ansion program, would benefit from locatingin Shakopee near our key employers. This “clustering” of businesses is a proven strategyto stering” clu stering” retain and expand companies. A common thread through our Envision Shakopee feedback has been community interest in the revitalization of downtown. een community interest in theen community interest in th A common thread through our Envision Shakopee feedback has b In recent year, the City Council committed $2 million in public improvements that will reconnect the community to its improvements that will reconnect the community to its improvements that will reconnect the community to its In recent year, the City Council committed $2 million in public historic roots. The EDA is currently seeking proposals for two city-owned sites: the former city hall and a key location eeking proposals for two city-owned sites: eeking proposals for two city-owned sites: the former city hall and a key location the former city hall and a key location along the Minnesota River. Proposals will be returned in 2018 and the EDA and City Council will be discussing plans along the Minnesota River. Proposals will be returned in 2018 and the EDA and City Council will be discussing plans along the Minnesota River. Proposals will be returned in 2018 and the EDA and City Council will be discussing plans tttt throughout 2018. Our goal is to make downtown a 24-hour area for residents, visitors and businesses. 24-hour area for residents, 24-hour area for residents, visitors and businesses.visitors and businesses. ffff The EDA has also heard from the community its desire for more diversity in restaurant selection and local establishments. The EDA has also heard from the community its desire for moreThe EDA has also heard from the community its desire for more diversity in restaurant selection and local establishments. diversity in restaurant selection and local establishments. The EDA will be working on getting the Shakopee story out to entrepreneurs and small businesses throughout the year to The EDA will be working on getting the Shakopee story out to The EDA will be working on getting the Shakopee story out to entrepreneurs and small businesses throughout the year to entrepreneurs and small businesses throughout the year to attract them to areas throughout the community. throughout the community. throughout the community. aaaa Organization Chart: rrrr Economic Director of Planning City Administrator Development & Development Specialist DDDD tttttttttt ffffffffff aaaaaaaaaa rrrrrrrrrr DDDDDDDDDD tttttt ffffff aaaaaa rrrrrr DDDDDD t BLANK BLANKBLANK f a r D DEBT SERVICE FUNDS Debt Service Funds are established to account for the activity of servicing general obligation debt, paid for by tax levy and special assessments. Any residual balances in debt service funds are transferred to the Capital Improvement Fund. Debt Service Prepayments from special assessments and the use of existing cash position have allowed for reductions in previous and current year levies. Future budgets will require increased vies. Future budgets will require increased debt service levies to meet future payment obligations. future payment obligations. future payment obligations. G.O. Improvement Bonds, Series 2007B (3040) was issued for $1,445,000 and matures G.O. Improvement Bonds, Series 2007B (3040) was issued for $1,445,000 and matures G.O. Improvement Bonds, Series 2007B (3040) was issued for $1,445,000 and matures on February 01, 2018. The bond was issued to fund the following construction projects: on February 01, 2018. The bond was issued to fund the following construction projects: fund the following construction projects: 2007 Reconstruction & Pike Lake Road. 2007 Reconstruction & Pike Lake Road. tttt G.O. Improvement Bonds, Series 2008A (3041) was issued for $2,170,000 and matures G.O. Improvement Bonds, Series 2008A (3041) was issued for $2,170,000 and matures G.O. Improvement Bonds, Series 2008A (3041) was issued for $2,170,000 and matures on February 01, 2019. The bond was issued to fund the following construction projects: on February 01, 2019. The bond was issued to on February 01, 2019. The bond was issued to fund the following construction projects: fund the following construction projects: ffff Reconstruction, Overlay and Beckrich Project. nd Beckrich Project. nd Beckrich Project. G.O. Improvement Bonds, Series 2010A (3042) was issued for $1,555,000 and matures G.O. Improvement Bonds, Series 2010A (3042) was issued for $1,555,000 and matures G.O. Improvement Bonds, Series 2010A (3042) was issued for $1,555,000 and matures on February 01, 2021. The bond was issued to fund the following construction projects: aaaa on February 01, 2021. The bond was issued to on February 01, 2021. The bond was issued to fund the following construction projects: 2009 Reconstruction, 2010 Reconstruction, Bituminous Overlay and church addition 2009 Reconstruction, 2010 Reconstruction, Bi2009 Reconstruction, 2010 Reconstruction, Bi road. rrrr G.O. Improvement Refunding Bonds, Series 2012A (3043) was issued for $4,865,000 G.O. Improvement Refunding Bonds, Series 2012A (3043) was issued for $4,865,000 G.O. Improvement Refunding Bonds, Series 2012A (3043) was issued for $4,865,000 and matures on February 01, 2025. The bond was issued to Refund 2004A & 2004D and matures on February 01, 2025. The bond was issued to Refund 2004A & 2004D and matures on February 01, 2025. The bond was issued to Refund 2004A & 2004D 2004A was issued to fund the following construction projects: West Dean Lake, 2004A was issued to fund the following c2004A was issued to fund the following c DDDD Vierling/CR 15 & Valley View, 2004D was issued to fund the following construction project: PW building construction. G.O. Tax Abatement Bonds, Series 2016A (3044) was issued for $29,500,000 and matures on February 01, 2036. The bond was issued to fund the following construction projects: Community/Ice Arena Construction. CITY OF SHAKOPEE, MINNESOTA 2018 ANNUAL BUDGET DEBT SERVICE FUNDS 2007B2008A2010A ImproveImproveImprove 304030413042 Original Issuance1,445,0001,555,000 2 ,170,000 Maturity Date of Debt2/1/20182/1/20192/1/2021 Estimated Cash Balance at 12/31/17169,457279,660199,470 Estimated Deferred Revenue for SA 12/31/17 41,011-45,216 - Estimated (Current & Future) Available Funds169,457320,671244,686 Estimated (Current & Future) Available Funds169,457 Estimated (Current & Future) Available Funds169,457 Principal Payments Remaining155,000425,000505,000 155,000155,000425,000 Interest Remaining6,20025,60032,910 6,2006,200 25,600 25,600 Levy 2016 Collected 2017 ttttt Debt Levy Per Debt Issuance92,471148,800107,145 92,47192,471 Debt Levy Cancellation fffff Staff Recommendation for 2016 Levy92,471148,800107,145 92,47192,471 Staff Recommendation for 2016 Levy General Fund Levy- Through Building Rent--- General Fund Levy- Through Building Rent General Fund Levy- Through Building Rent aaaaa Levy 2017 Collected 2018 Levy 2017 Collected 2018 Debt Levy Per Debt Issuance 149,448-105,940 Debt Levy Per Debt IssuanceDebt Levy Per Debt Issuance rrrrr Debt Levy Cancellation14,000 Staff Recommendation for 2016 Levy 135,448-105,940 Staff Recommendation for 2016 LevyStaff Recommendation for 2016 Levy General Fund Levy- Through Building Rent--- General Fund Levy- Through Building RentGeneral Fund Levy- Through Building Rent Levy 2018 Collected 2019 DDDDD Debt Levy Per Debt Issuance- 114,951- 2012A2016 RefundingAbatementTotal 30433044 29,500,0004,865,000 46,620,000 2/1/20252/1/2036 1,297,2581,682,892 3,628,737 -1,061,539 1,147,766 1,297,2582,744,431 4,776,503 29,500,0003,760,000 34,345,000 10,453,903308,700 10,827,313 tttttt 2,237,110557,340 3,142,866 3,142,866 395,000557,340 952,340 952,340 ffffff 1,842,110- 2,190,526 2,190,526 2,190,526 -340,000 340,000 340,000 340,000 aaaaaa 2,240,260558,285 3,053,933 2,240,260 2,240,260 3,053,933 3,053,933 rrrrrr 298,000558,285 870,285 298,000 870,285 870,285 1,942,260- 2,183,648 1,942,260 2,183,648 2,183,648 -300,000 300,000 300,000 300,000 DDDDDD 2,240,523538,020 2,893,494 tttt ffff aaaa rrrr DDDD t f a r D CAPITAL PROJECT FUNDS Capital Project Funds are established to account for the construction of major capital ount for the construction of major capital facilities. Projects resources are a combination of several revenue sources such as bond tion of several revenue sources such as bond tion of several revenue sources such as bond proceeds, inter-fund transfers, intergovernmental revenue, grants, etc. These funds intergovernmental revenue, grants, etc. These funds intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately tors to ensure that designators to ensure that designated revenues are appropriately ted revenues are appropriately utilized. Park Reserve Fund (4020) is for park acquisition and improvements. Park Reserve Fund (4020) is for park acquisition and improvements. Park Reserve Fund (4020) is for park acquisition and improvements. t Capital Improvement Fund (4021) is for various infrastructure projects in the City. Capital Improvement Fund (4021) is for variousCapital Improvement Fund (4021) is for various infrastructure projects in the City. infrastructure projects in the City. f Individual project sheets for both Park Reserve and Capital Improvement Funds are Individual project sheets for both Park Individual project sheets for both Park Reserve and Capital Improvement Funds are Reserve and Capital Improvement Funds are included. These sheets provide a summary of each project, location, description, source included. These sheets provide a summary ofincluded. These sheets provide a summary ofincluded. These sheets provide a summary of each project, location, description, source a of funds and use of funds. They are located at the end of the budget book, under the tab of funds and use of funds. of funds and use of funds. They are located at the e They are located at the e “Capital Improvement Programs”. “Capital Improvement Programs”. “Capital Improvement Programs”. r D 2018 BUDGET CAPITAL PROJECTS FUNDS BUDGET SUMMARY Park Res.CIF FundFundTotal Sources Taxes-$ 200,000$$200,000 Tax Increment Financing - - - Franchise Fees750,000 -750,000 Special Assessments404,218 -404,218 Licenses & Permits600,000 -600,000 Intergovernmental150,0002,565,0002,715,000 Miscellaneous110,000640,000750,000 Interest10,00030,00040,000 Total Revenue870,0004,589,2185,459,218 870,0004,589,218 870,000 4,589,218 Uses Street and Highway7,270,000 ---777,,,222777000,,,000000000 Recreation1,750,000 1,750,000 -1,750,000 ttttttttt Total Expenditures1,750,0007,270,0009,020,000 1,750,0001,750,0007,270,0007,270,000 fffffffff Transfers in955,000 ---999555555,,,000000000 Transfers out --- - - aaaaaaaaa Excess (deficiency) of Sources Excess (deficiency) of Sources Excess (deficiency) of Sources over Uses and Transfers $(880,000)$(1,725,782)$(2,605,782) $$ (880,000)(880,000) over Uses and Transfersover Uses and Transfers rrrrrrrrr Cash Balance $721,537$3,927,157$4,648,694 $ DDDDDDDDD 2018 Annual Budget Park Reserve Fund Fund: Description of Services: The park reserve provides for the acquisition and improvements on City Parks. These services are overseen by the Park and Recreation Director with the help of other staff as required. Key Measures: ActualActualProjectedProjected 2015201620172018 Number of Projects4112 Park Dedication Collected$934,456$549,594$880,900$600,000 Number of Park Facilities34343435 Budget Impact: The City of Shakopee has 35 unique parks that are part of more than 600 acres of park and open space within the city. As The City of Shakopee has 35 unique parks that are part of more than 600 acres of park and open space within the city. As The City of Shakopee has 35 unique parks that are part of more than 600 acres of park and open space within the city. As we grow, we continue to build out our amazing park system with park dedication fees received from developers, grants and we grow, we continue to build out our amazing park system with park dedication fees received from developers, grants and we grow, we continue to build out our amazing park system with park dedication fees received from developers, grants and donations. Over the years our youth sports associations have contributed more than $400,000 to enhance our park system, donations. Over the years our youth sports associations have contributed more than $400,000 to enhance our park system, donations. Over the years our youth sports associations have contributed more than $400,000 to enhance our park system, and again in 2017, the Shakopee Youth Baseball Association contributed $75,000 to complete the Tahpah West ballfield. and again in 2017, the Shakopee Youth Baseball Association contributed $75,000 to complete the Tahpah West ballfield.and again in 2017, the Shakopee Youth Baseball Association contributed $75,000 to complete the Tahpah West ballfield. tt Our parks range from tot lots to large community parks. A large, unique and amazing opportunity that we have had is to Our parks range from tot lots to large community parks. A large, unique and amazing opportunity that we have had is to Our parks range from tot lots to large community parks. A large, unique and amazing opportunity that we have had is to reclaim a retired quarry and turn it into a regional destination. Phase I of Quarry Lake Park was completed in 2017 laying reclaim a retired quarry and turn it into a regional destination. Phase I of Quarry Lake Park was completed in 2017 laying reclaim a retired quarry and turn it into a regional destination. Phase I of Quarry Lake Park was completed in 2017 laying the ground work for the remaining park to be developed. The park is 111 acres, so developing it takes time. Phase II of the the ground work for the remaining park to be developed. The park is 111 acres, so developing it takes time. Phase II of the the ground work for the remaining park to be developed. The park is 111 acres, so developing it takes time. Phase II of the ff park is currently planned for 2018, contingent on funding. Phase II will add 3 miles of trails for our residents to utilize park is currently planned for 2018, contingent on funding. Phase II will add 3 miles of trails for our residents to utilize park is currently planned for 2018, contingent on funding. Phase II will add 3 miles of trails for our residents to utilize whether they are exercising or just enjoying the natural beauty of the area. whether they are exercising or just enjoying the natural beauty of the area.whether they are exercising or just enjoying the natural beauty of the area. aa Other ways we can develop parks is to work with the developers one on one to build a park during the development Other ways we can develop parks is to work with the developers one on one to build a park during the development Other ways we can develop parks is to work with the developers one on one to build a park during the development process. This is the goal of the park to be developed on Jennifer Lane. The developer is building this area out in phases and process. This is the goal of the park to be developed on Jennifer Lane. The developer is building this area out in phases and process. This is the goal of the park to be developed on Jennifer Lane. The developer is building this area out in phases and has dedicated park land during the first phase. During the second phase, the developer will build a portion of the park with rr has dedicated park land during the first phase. During the second phase, the developer will build a portion of the park with has dedicated park land during the first phase. During the second phase, the developer will build a portion of the park with the park dedication fees owed for that phase. We will work with the developer on the design and amenities desired by the the park dedication fees owed for that phase. We will work with the developer on the design and amenities desired by the the park dedication fees owed for that phase. We will work with the developer on the design and amenities desired by the community. The Park Reserve Fund changes each year as new developments come in and as parks get developed. The Park Reserve Fund changes each year as new developments come in and as parks get developed.The Park Reserve Fund changes each year as new developments come in and as parks get developed. DD 2018 BUDGET PARK RESERVE FUND 20172017 20152016OriginalRevised2018 ActualActualBudgetBudgetBudget Revenue Licenses & Permits Park Dedication Fee$934,456$549,594$1,500,000$880,900$600,000 Federal Grant--- 150,000- Miscellaneous3,4302,730-200- Interest24,70815,674-10,00010,000 Contributions-90,000610,000288,100110,000 Total Revenues962,594657,9982,110,0001,179,200870,000 Expenditures Riverside Fields/Bluffs31- - - - Huber Park71,605- - - - Quarry Lake Phase 1 (Park)303,2241,359,795 - - - Quarry Lake Phase 2 (Trails)--2,000,000 1,500,000- Southbridge Community Park170,9832,081--- Jennifer Lane Neighborhood Park-- 250,000- - Tahpah Park Improvements300,5206,955375,000400,000 375,000 375,000 - Ridgecreek Trail & Park-- -- - - - Total Expenditures846,3631,368,8312,375,000400,0001,750,000 2,375,0002,375,000 1,368,8311,368,831 Transfer In150,000-- --- - - Transfer Out(513,995)(20,261) (20,261)(20,261) -- - - Other Financing Sources (Uses)(363,995)(20,261) (20,261) tttttttttttttttt -- - - (20,261) Excess (deficiency) of Sources over Uses $(247,764)$(731,094)$(265,000)$779,200$(880,000) $$$ (731,094)(731,094) (247,764)ffffffffffffffff(265,000) $ Reserved for Delayed Projects -(75,000) (75,000)(75,000) -- - - - aaaaaaaaaaaaaaaa Fund Balance- January 1 $1,628,431$1,628,431$822,337$822,337$1,601,537 $$ 1,628,4311,628,431 1,628,4311,628,431 rrrrrrrrrrrrrrrr Fund Balance December 31 $1,380,667$822,337$557,337$1,601,537$721,537 $ $ 1,380,6671,380,667 $ Delayed Projects: Riverview Park75,000 DDDDDDDDDDDDDDDD 2018 Annual Budget Capital Improvement Fund Fund: Description of Services: The Capital Improvement Fund is for various infrastructure projects in the City. These services are overseen by the Public Works Director/City Engineer with the help of other staff as required. Key Measures: ActualActualProjectedProjected 2015201620172018 Number of Projects7776 Total Overlay Projects$817,615$918,112$1,200,000$1,310,000 Total Reconstruction Projects$1,331,733$3,293,697$900,000$2,740,000 Budget Impact: Strategic long-term planning results in a viable, sustainable infrastructure. The five-year capital improvement plan is the Strategic long-term planning results in a viable, sustainable infrastructure. The five-year capital improvement plan is the Strategic long-term planning results in a viable, sustainable infrastructure. The five-year capital improvement plan is the workhorse for this planning. Under the plan, projects are developed, planned and initiated. Why is this important? Without workhorse for this planning. Under the plan, projects are developed, planned and initiated. Why is this important? Without workhorse for this planning. Under the plan, projects are developed, planned and initiated. Why is this important? Without it, the city’s infrastructure would begin to fail beyond a point of no return, which could basically bankrupt a city. it, the city’s infrastructure would begin to fail beyond a point of no return, which could basically bankrupt a city.it, the city’s infrastructure would begin to fail beyond a point of no return, which could basically bankrupt a city. In 2017, the city milled and overlaid 7.9 miles of streets, reconstructed 0.7 miles of utilities and streets, rehabilitated the In 2017, the city milled and overlaid 7.9 miles of streets, reconstructed 0.7 miles of utilities and streets, rehabilitated the In 2017, the city milled and overlaid 7.9 miles of streets, reconstructed 0.7 miles of utilities and streets, rehabilitated the tt trail along a portion of Vierling Drive, partnered with Scott County to construct a new trail along County Highways 78 and trail along a portion of Vierling Drive, partnered with Scott County to construct a new trail along County Highways 78 and trail along a portion of Vierling Drive, partnered with Scott County to construct a new trail along County Highways 78 and 79 and reconstructed the downtown parking lot and adjacent alley. Expect more of the same in 2018 with a similar mill and 79 and reconstructed the downtown parking lot and adjacent alley. Expect more of the same in 2018 with a similar mill and 79 and reconstructed the downtown parking lot and adjacent alley. Expect more of the same in 2018 with a similar mill and overlay project, the reconstruction of Shakopee Avenue west of County Highway 17, more downtown alley reconstruction overlay project, the reconstruction of Shakopee Avenue west of County Highway 17, more downtown alley reconstruction overlay project, the reconstruction of Shakopee Avenue west of County Highway 17, more downtown alley reconstruction ff and other storm sewer, sanitary sewer and trail projects. The city has a well-rounded and skilled staff in place to deliver and other storm sewer, sanitary sewer and trail projects. The city has a well-rounded and skilled staff in place to deliver and other storm sewer, sanitary sewer and trail projects. The city has a well-rounded and skilled staff in place to deliver many of these projects internally, while relying on outside consultants as needed. many of these projects internally, while relying on outside consultants as needed.many of these projects internally, while relying on outside consultants as needed. aa If you see a roadway with potholes, you can call public works and may find that rehabbing that roadway is in our long-term If you see a roadway with potholes, you can call public works and may find that rehabbing that roadway is in our long-term If you see a roadway with potholes, you can call public works and may find that rehabbing that roadway is in our long-term strategic plan. If not, we need to get it in there. strategic plan. If not, we need to get it in there.strategic plan. If not, we need to get it in there. rr DD 2018 BUDGET CAPITAL IMPROVEMENT FUND 20172017 20152016OriginalFinal2018 ActualActualBudgetBudgetBudget Revenue y$-$-$385,000$385,000$ 200,000 Capital Improvement Fund Lev Tax Increment Financing--255,600-- Franchise Fees--750,000750,000750,000 Special Assessments635,055830,7012,425,000622,000404,218 Federal Grants--1,200,000 - - State Aid Construction1,070,3971,039,3291,025,0001,072,2001,365,000 Interest83,13761,37761,30080,00030,000 Miscellaneous/Donations27,21047,000580,00010,000640,000 Total Revenues1,815,7991,978,4075,481,9002,919,2004,589,218 Expenditures Trail Rehabilitation- 80,000-80,000100,000 CR 101 Trail ext.-759- - - Quarry Lake Trail1,600959- - - Bituminous Overlay817,615918,1122,020,0001,200,0001,310,000 Reconstruction Project1,255,76434,1702,400,000900,0002,740,000 2,400,000 - CSAH 16 Reconstruction-306,399- - 3rd Avenue Reconstruction-1,075,420- 1,075,420 1,075,420 -- - 4th Avenue Reconstruction75,9691,877,708- 1,877,7081,877,708 -- - Reclamation5,083317,068- 317,068317,068 --- - Concrete Alleys--420,000 --- --- 17th Avenue Extension West of CR 15- 625,000-625,000 625,000 625,000625,000 - - CSAH 17/Vierling Inter. Improv.6,58883- 8383 -- - 6,588 CSAH 78/79 Trail Extension--120,000120,000- 120,000120,000 -- ttt --1,200,000 Eagle Creek Blvd - Vierling Dr Round-a-b - -- --- Flashing Yellow Lights-County- 105,000-105,000 105,000 105,000 --- - Lewis Street Alley & Parking Lot- 1,260,575-960,575 1,260,575 1,260,575 --- - Shenandoah Bus. Park. Improv.63,959 fff- 63,959 63,959 -- - - 65,126524- Southbridge Traffic Signal Modification 65,12665,126524 524 - - Street Lighting-12,415- 12,41512,415 -- - - Valley View Road(47,095)- (47,095)(47,095) -- - - Vierling Drive - C.R. 69 to Taylor St.- 1,500,000--1,500,000 Vierling Drive - C.R. 69 to Taylor St.Vierling Drive - C.R. 69 to Taylor St.aaa - Vierling Drive Pavement Rehab2,231- 2,2312,231 Vierling Drive Pavement Rehab - - - Vierling Drive Pavement Rehab Miscellaneous144,68320,708--- 144,683144,683 Total Expenditures2,391,5234,564,3258,110,5753,990,5757,270,000 2,391,5232,391,523 rrr Transfers In General Fund1,396,8221,200,000- 1,396,8221,396,822 - - Amazon TIF Fund- 1,892,029- - - Debt Service Funds- - -4 ,934 - EDA Fund- 455,575-455,575 - Tree Replacement Fund-25,000 DDD -25,000 - Sewer- 270,000--420,000 Storm--490,000-535,000 Transfers Out(321,082)- - - - Other Financing Sources (Uses)1,075,7401,200,0001,240,5752,377,538955,000 Excess (deficiency) of 1,725,782) Sources over Uses500,016(1,385,918)(1,388,100)1,306,163( Reserved for Delayed Projects(80,000)(317,500)-- - Fund Balance January 15,630,1786,050,1944,346,7764,346,7765,652,939 Fund Balance 12/31$6,050,194$4,346,776$2,958,676$5,652,939$ 3,927,157 Reserved for Delayed Projects Trail Rehabilitation80,00080,000 Street Lighting237,500 Total Delayed Projects80,000317,500-- - t BLANK BLANKBLANK f a r D ENTERPRISE FUNDS The Enterprise Funds are maintained to account for the operation of the sanitary sewer, t for the operation of the sanitary sewer, t for the operation of the sanitary sewer, storm drainage systems and refuse. Since the operation of these systems is financed by user charges and are self-supporting, stems is financed by user stems is financed by user charges and are self-supporting, charges and are self-supporting, they are accounted for in a manner similar to private business. The Storm Drainage Fund they are accounted for in a manner similar to private business. The Storm Drainage Fund private business. The Storm Drainage Fund was established by Ordinance 176 in 1985. was established by Ordinance 176 in 1985. t The intent of the City Council is to have a cash balance to at least equal accumulated The intent of the City Council is to have a cash balance to at least equal accumulated a cash balance to at least equal accumulated depreciation. This follows the City Auditor’s recommendation. Accumulated f depreciation. This follows the City Auditor’s recommendation. Accumulated Auditor’s recommendation. Accumulated depreciation is a reflection of historical costs of depreciable assets. Replacement cost is depreciation is a reflection of historical costdepreciation is a reflection of historical costs of depreciable assets. Replacement cost is s of depreciable assets. Replacement cost is expected to be two to two and one half times as much as historical costs. Cash balance is expected to be two to two and one half times asexpected to be two to two and one half times as much as historical costs. Cash balance is much as historical costs. Cash balance is a also expected to have approximately 4 months of operating expenditures for cash flow also expected to have approximately 4 malso expected to have approximately 4 months of operating expeonths of operating expe purposes. The City reviews fees annually to determine appropriate revenue levels. purposes. The City reviews fees annually to determine appropriate revenue levels. purposes. The City reviews fees annually to determine appropriate revenue levels. r D 2018 Annual Budget Sewer Fund Fund: Description of Services: Activity in this fund reflects the operations of the Municipal Sanitary Sewer System. This includes repair and maintain current sewer lines, manhole rehabilitation/replacement, repairing lines, GIS/GPS hardware. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel282,682$ 302,773$ 307,400$ 335,400$ 348,200$ Supplies and Services2,787,785 2,807,536 3,021,300 2,865,490 2,945,800 Capital Outlay5,255 16,384 1,720,000 1,951,000 1,269,000 Depreciation770,616 812,027 - - - Totals$ 3,846,338$ 3,938,720$ 5,048,700$ 5,151,890$ 4,563,000 5,048,700 Dedicated Revenues$ 3,064,374$ 3,590,043$ 3,510,800$ 3,437,100$ 3,830,499 $ $ 3,510,8003,510,800 Cash Balances$11,167,716$ 9,176,744$ 7,243,844$ 7,566,172$ 6,288,671 $ $ $ 7,243,8447,243,844 9,176,744 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue ttttttttttt $6,000,000 fffffffffff $5,000,000 $4,000,000 Depreciation aaaaaaaaaaa Capital Outlay $3,000,000 Supplies and Services rrrrrrrrrrr Personnel $2,000,000 Dedicated Revenues $1,000,000 $- DDDDDDDDDDD Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 Number of Employees (FTEs) 3.53.53.53.5 Manholes RepairedNot Available462020 Jetted (LF)235,573208,834197,100202,000 Miles of SewerNot Available125.7127.8129.5 # of Lift StationsNot Available221 MCES Treatment Cost (% of budget) *Not Available75%77%78% Budget Impact: Nothing unnoticed than what happens behind the scenes to keep the sewer flowing when you flushyour toilet in the morning. The city’s sanitary sewer system consistsof127.2miles of underground pipe. Mostofthe sewer systemis gravity, flowing downhill towardsthe Minnesota River where the city hasa pumping station. The sewer isthen pumped east toward the Metropolitan Council Environmental Service’s (MCES)Blue Lake Wastewater Treatment Plant. northeast ofthecity. Of Shakopee’s approximate $5 million sanitary sewer budget, $ million goes directlyto MCES for payment ofthe regionaltreatment fees. Pipes often become clogged with grease buildup and debris that shouldn’t have been flushed down the toilet. City crews systematically clean the sewer conveyance system to minimize blockages and backups, and crews perform other general inspections to ensure all is flowing clean and unrestricted. Additionally, the pumping station is monitored 24-7 by a telemetry system that alarms city crews with any issues. In 2018, the city plans to improve its telemetry system to better safeguard against potential blockages. Remember: Help keep the sewer flowing; do not flush foreign substances/items down the toilet! flush foreign substances/items down the toilet! flush foreign substances/items down the toilet! Organization Chart: tttt Public Works Public Works Maintenance City AdministratorUtility Foreman Director/EngineerSuperintendentOperator ffff aaaa rrrr DDDD tttttttttttttt ffffffffffffff aaaaaaaaaaaaaa rrrrrrrrrrrrrr DDDDDDDDDDDDDD ttttt fffff aaaaa rrrrr DDDDD 2018 Annual Budget Surface Water Fund Fund: Description of Services: The Public Works Department operates and maintains the surface water system for the City of Shakopee which includes 132 miles of storm sewer and 219 ponds. Participate in erosion control projects and implementation of the City’s Water Resource Management Plan. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Personnel558,318$ 524,343$ 529,100$ 491,600$ 577,700$ Supplies and Services379,728 432,159 337,500 339,120 341,200 Miscellaneous1,236 666 - - - Capital Outlay31,467 128,062 610,000 1,180,000 856,600 610,000 Depreciation777,711 803,609 - - - Totals1,748,460$ 1,888,839$ 1,476,600$ 2,010,720$ 1,775,500$ $ 1,476,600$ 1,476,600$ 1,476,600$ 1,476,600 $ 1,476,600 $ 2,010,720 Dedicated Revenues2,124,560$ 1,791,652$ 1,430,000$ 1,872,000$ 1,334,560$ $ 1,430,000$ 1,430,000 $ 1,791,652$ 1,430,000$ 1,430,000$ 1,430,000$ 1,872,000$ 1,872,000 $ 1,872,000 $ 1,872,000 Cash Balances$15,371,971$13,595,766$ 12,934,166$ 13,464,755$12,363,815 $ $ $ $ 13,595,76612,934,16612,934,166 ttttttttttttt Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue fffffffffffff $2,500,000 $2,000,000 aaaaaaaaaaaaa Depreciation Capital Outlay $1,500,000 rrrrrrrrrrrrr Miscellaneous Supplies and Services $1,000,000 Personnel Dedicated Revenues $500,000 DDDDDDDDDDDDD $- Actual 2015Actual 2016Budget 2017Budget 2018 Key Measures: ActualActualProjectedProjected 2015201620172018 Number of Employees (FTEs) 3.52.52.53.3 Sweeping Annual Cost147,021141,185140,000140,000 Catch Basins RepairedNot Available164830 Ponds Inspected71584545 Number of PondsNot Available207219230 Acres of WetlandsNot Available479479479 Budget Impact: When it rains, water flows downhill. Sometimes too fast, sometimes not fast enough. Surface water can be challenging to manage, especially with the many unfunded mandates of the Clean Water and Wetland Conservation Acts and the many overlapping jurisdictional authorities from three different watershed districts within the city, Minnesota Board of Water and Soils Resources, Army Corps of Engineers, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency (MPCA), Scott County and the Minnesota Department of Transportation. The city obtains a permit through the MPCA’s National Pollution Discharge and Elimination System to discharge water from the city into downstream water bodies (e.g., the Minnesota River). The permit requires the city to establish a comprehensive storm water management program that includes education and outreach, public participation and involvement, illicit discharge detection and elimination, construction site runoff control, post-construction management, and pollution prevention/good housekeeping. In 2018, the city is adding a new full-time position to assist in storm water management. A water resources/environmental engineer will spearhead and manage this sometimes daunting, yet very important work for the city. The position is g, yet very important work for the city. The position is anticipated to be a cost savings for the city, since our Engineering team will have to rely less on outside consultants. gineering team will have to rely less on outside consultants. gineering team will have to rely less on outside consultants. Organization Chart: Maintenance Utility Foreman Operator Public Works Public Works ttttt City Administrator Director/EngineerSuperintendent Water Resources/ Environmental Engineer fffff aaaaa rrrrr DDDDD tttttttttttt ffffffffffff aaaaaaaaaaaa rrrrrrrrrrrr DDDDDDDDDDDD tttttttttt ffffffffff aaaaaaaaaa rrrrrrrrrr DDDDDDDDDD 2018 Annual Budget Refuse Fund Fund: Description of Services: The City provides refuse and recycling carts to Shakopee residents. The cart ownership is the resonsibility of the hauler. The hauler must manage the inventory, delivery and maintain the refuse and recycling carts. Budget: ActualActualOriginal BudgetRevised BudgetBudget Expenditures by Category 20152016201720172018 Debt Service10,670 9,603 8,500 8,500 7,400 Depreciation117,111 117,431 - 117,000 117,000 Totals127,781$ 127,034$ 8,500$ 125,500$ 124,400$ Dedicated Revenues102,710$ 104,206$ 106,000$ 123,600$ 113,400$ $ 106,000 Expenditures by Category and Dedicated Revenue Expenditures by Category and Dedicated Revenue 140,000 120,000 ttttttttttt 100,000 80,000 fffffffffff Depreciation Debt Service 60,000 Dedicated Revenues aaaaaaaaaaa 40,000 20,000 rrrrrrrrrrr - Actual 2015Actual 2016Budget 2017Budget 2018 Actual 2016 Key Measures: DDDDDDDDDDD ActualActualProjectedProjected 2015201620172018 Number of Garbage Carts Owned26,70526,70526,70526,705 Number of Garbage Carts Used22,40522,52122,493TBD Budget Impact: The City will continue receiving cart fee revenue under the current contract with Republic Services Inc. This revenue helps to pay down of the interfund loan with the Sewer Fund. ttttttt fffffff aaaaaaa rrrrrrr DDDDDDD INTERNAL SERVICE FUNDS The Internal Service Funds are used to account for the financing of major mobile equipment, major buildings (Governmental and Park/Recreation), park assets, jor buildings (Governmental and Park/Recreation), park assets, Information Technology items and insurance. Equipment Park and Recreation Asset Information Technology Government Building Asset t Self-Insurance f a r D 2018 Annual Budget Internal Service Funds Budget Summary Park &GovernmentalGovernmental RecreationInformationBuildingSelf EquipmentAssetTechnologyAssetInsuranceTotal Sources Charges for Services889,100$ $ 781,200$ 400,900$ 579,400$ 840,000$ 3,490,600 Cost Sharing - 50,000 - - - 50,000 Grants - 300,000 - - - 300,000 Interest 42,000 25,000 6,000 25,000 6,000 104,000 Sale of Assets 15,000 - - - - 15,000 Donations - 10,000 - - - 10,000 Miscellaneous - - - - 56,000 56,000 Total Revenue 946,100 1,166,200 406,900 604,400 902,000 4,025,600 Uses Insurance Payments - - - - 725,000 725,000 IT Supplies/services - - 155,000 - - 155,000 Capital Expenditures 1,661,850 1,400,000 111100,,000000 333222666,,,000000000 - 3,497,850 Total Expenditures 1,661,850 1,400,000 222666555,,,000000000 333222666,,,000000000 725,000 4,377,850 Interfund Loan - - -- --- - - Transfers (510,000) - - ---(((555111000,,,000000000))) - ttttttttttttt Excess (deficiency) of Sources over Uses $ (715,750)$ (233,800)$ 141,900$ (231,600)$ 177,000$ (862,250) $ $ $ (233,800)141,900141,900(231,600)(231,600) fffffffffffff aaaaaaaaaaaaa rrrrrrrrrrrrr DDDDDDDDDDDDD 2018 Annual Budget Fund:Equipment Internal Service Fund Description of Services: This fund finances the multi-year Equipment Plan. Financing to purchase equipment is provided by "rent" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. Equipment for the Sewer and Storm Drainage enterprise funds is not included. The Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing $20,000 or more. Key Measures: ActualActualBudgetedBudgeted 2015201620172018 2015201620172018 Cost of vehicles added/replaced$2,406,772$1,681,675$1,109,500$1,616,850 Cost of vehicles added/replaced$2,406,772$1,681,675$1,109,500$1,616,850 # Vehicles added/replaced22291918 # Vehicles added/replaced22291918# Vehicles added/replaced22291918 Vehicles and Machinery in Service136167166171 Vehicles and Machinery in Service136167166171Vehicles and Machinery in Service136167166171 Establishment: The Equipment Fund was established by Resolution #4077 in 1994. ttt The Equipment Fund was established by Resolution #4077 in 1994. The Equipment Fund was established by Resolution #4077 in 1994. Budget Impact: fff With nearly 400 pieces of equipment and vehicles, it is important to have a well-planned vehicle With nearly 400 pieces of equipment and vehicles, it is important to have a well-planned vehicle With nearly 400 pieces of equipment and vehicles, it is important to have a well-planned vehicle replacement program. For the larger, more expensive vehicles (e.g., cars, trucks, police squads, fire engines, aaa replacement program. For the larger, more expensive vehicles (e.g., cars, trucks, police squads, fire engines, replacement program. For the larger, more expensive vehicles (e.g., cars, trucks, police squads, fire engines, etc.), the city charges city departments rent for the replacement of the vehicles. Yes, the city charges the city. etc.), the city charges city departments rent for the replacement of the vehicles. Yes, the city charges the city. etc.), the city charges city departments rent for the replacement of the vehicles. Yes, the city charges the city. The home department/division for the vehicle contributes a rent amount to the Equipment Internal Service The home department/division for the vehicle contributes a rent amount to the Equipment Internal Service The home department/division for the vehicle contributes a rent amount to the Equipment Internal Service rrr Fund to ensure adequate funds are in place for the purchase of the vehicle at time of replacement. Fund to ensure adequate funds are in place for the purchase of the vehicle at time of replacement.Fund to ensure adequate funds are in place for the purchase of the vehicle at time of replacement. Unlike most consumers who wish they had saved in advance, this is what the city does to avoid borrowing Unlike most consumers who wish they had saved in advance, this is what the city does to avoid borrowing Unlike most consumers who wish they had saved in advance, this is what the city does to avoid borrowing money. Prudent planning with a smart strategic replacement plan ensures vehicles are replaced at the right money. Prudent planning with a smart strategic replacement plan ensures vehicles are replaced at the right money. Prudent planning with a smart strategic replacement plan ensures vehicles are replaced at the right time. The Finance and Public Works Departments work closely with the city’s vehicle users to ensure we DDD meet all the city’s vehicle needs. This year brings us to a sad moment when one of our old police squads, which was being used as a public works staff car (the last of our old “Crown Vics”), was determined to be at the end of its useful life. We decided it was time to sell the old goat. It will be replaced by another hand-me-down police Ford Interceptor, retired from the police department. 2018 Annual Budget Equipment Internal Service Fund 201720172018 20152016OriginalFinalProposed ActualActualBudgetBudgetBudget Sources Miscellaneous Rentals464,384$ 612,868$ 787,800$ 787,800$ 889,100$ Sale of Assets85,405 133,994 --15,000 Interest63,77851,19260,00060,00042,000 Notes Receivable----- Total Revenue613,567798,054847,800847,800946,100 Uses Police165,022328,204293,000293,000100,000 293,000 Fire945,681134,20746,00045,0001,250,000 46,000 46,000 Building Inspection----- - - Facilities38,75849,94815,0006,000- 15,00015,000 49,948 Engineering74,792---- --- Natural Resources----- -- ttttttttttttt Street Maintenance706,500308,318254,500266,50049,500 308,318308,318254,500254,500 Park Maintenance260,077266,317371,000368,000227,350 266,317266,317 371,000371,000 260,077 fffffffffffff Recreation-179,727130,000-35,000 -179,727-179,727130,000130,000 Total Expenditures2,190,8301,266,7211,109,500978,5001,661,850 1,266,7211,266,721 2,190,830 aaaaaaaaaaaaa Reserved for Delayed Projects Street Maintenance250,000 250,000250,000 rrrrrrrrrrrrr Net $ (718,667)(1,577,263)$$(261,700)$(130,700)$(715,750) $ (718,667)$ (718,667)$ (718,667)$ (718,667) (1,577,263)(1,577,263)$ (718,667) Cash Balance December 314,900,827$$4,510,751$4,249,051$4,380,051$3,664,301 Cash Balance December 314,900,827Cash Balance December 314,900,827 DDDDDDDDDDDDD 2018 Annual Budget Fund:Park and Recreation Asset Internal Service Fund Description of Services: This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental" payments from the park maintenance division at rates established annually by the Finance Department as part of the budget process. Key Measures: ActualActualBudgetedBudgeted 2015201620172018 # Park Projects710914 Establishment: The Fund was established in 2007. tt ff aa rr DD 2018 Annual Budget Park and Recreation Asset Internal Service Fund 201720172018 20152016OriginalFinalProposed ActualActualBudgetBudgetBudget Sources Miscellaneous Rentals374,660$ 385,900$ 657,600$ 657,600$ 781,200$ Cost Sharing- - - - 50,000 Grants- - - - 300,000 Donations- 366,622 10,000 250,000 10,000 Miscellaneous9,280 - - - - Interest26,248 24,578 25,000 25,000 25,000 Total Revenue410,188 777,100 692,600 932,600 1,166,200 Uses Capital Backstops- - 30,000 30,000 - Benches- - - - 20,000 Bleachers- - - - 15,000 CC Back Parking Lot- - - - 55,000 Community Center Bathroom Counters- - 100,000 100,000 - 100,000 100,000 Community Center Building Waterproofing- 68,840 - - - 68,840 68,840 68,840 68,840 - Community Center Men Showers/Tile- - - - 80,000 - - - Community Center Parking Lot- - 200,000 200,000 - 200,000 200,000 - - - Community Center Study40,650 - - - - - - Courts- - - 30,000- -- Fence Replacement - - - 15,000- t -- - Gazebo Levy Drive - 20,000- 20,000 - 20,000 20,000 --- Lions Park Bathroom - - - 80,000- -- Lions Park Improvements 12,652 - - - - 12,652 f - Lions Park Fun For All Playground 373,471- - - - 373,471 373,471 - Lions Park Rink and Lights - 180,000- 270,000- ---- Lions Park Warming House 53,873- - 10,000- 53,873 - a Maps 453 - - - - 453453 Memorial Park Bridge 34,994- - 660,000- 34,994 34,994 -- Playground Equipment - 50,000- 50,000 - -- r Playground Equipment- Emerald Lane 35,812- - - - Playground Equipment- Emerald LanePlayground Equipment- Emerald Lane -- Playground Equipment- Hiawatha 63,518- - - - -- Riverview Fence - - - 25,000- - Scenic Heights Park Building 24,039 1,617 - - - 24,03924,039 Scenic Heights Rink - - - 30,000- Schleper field lights/roof 284,980 ---- D Schleper Painting - 125,000- 125,000 - Softball/Baseball Concession Stand Upgrade 19,145- - - - Skate Park 214,754- - - - Stans Park Playground 80,477- - - - Sand Venture- Pool Diving Well - 35,000- 35,000 - Tahpah fence extension 162,507 - - - - Tahpah Field Improvements 52,531- - - - Tahpah Lighting 154,697 2,280 - - - Trail Overlay 65,297- 60,000 60,000 60,000 Westminster Hockey Rink 32,653 - - - - Youth Building Interior Chinking - - - 50,000- Total Expenditures 712,630 1,066,609 800,000 620,000 1,400,000 Reserved for Delayed Projects: 668,000- - - - Net $ (302,442)$ (957,509)$ (107,400)$ 312,600$ (233,800) Cash Balance December 31$ 2,081,738$ 1,086,707$ 979,307$ 1,399,307$ 1,165,507 2018 Annual Budget Fund:Information Technology Internal Service Fund Description of Services: This fund finances the replacement and acquisition of information technology including computers, printers, copiers and network items. Financing to accomplish this is provided by charges to benefitting divisions at rates established annually by the Finance Department as part of the budget process. Key Measures: ActualActualBudgetedBudgeted 2015201620172018 Deployed Computers152152190200 Establishment: The fund was established in 2010 by Resolution No. 7001. tt ff aa rr DD 2018 Annual Budget Information Technology Internal Service Fund 201720172018 20152016OriginalFinalProposed ActualActualBudgetBudgetBudget Sources Rentals358,600$ 365,200$ 381,800$ 381,800$ 400,900$ Federal Grants- - 20,000 20,000 - Interest5,122 6,895 6,000 9,000 6,000 Miscellanous- - - - - Total Revenue363,722 372,095 407,800 410,800 406,900 Uses Supplies84,023 66,180 30,000 65,000 - Services83,903 27,393 25,000 20,000 - Software210,845 181,870 210,000 180,000 - 210,000 Capital47,470 42,146 295,700 295,700 - 295,700 295,700 42,146 42,146 Computer Replacement- - - - 50,000 - Data Center UPS Replacement- - - - 35,000 - - - Microsoft Licensing Renewal- - - - 65,000 - - - Printer Reduction & Replacement- - - - 25,000 - - Yearly Software Maintenance- - - - 90,000 ttttttttttttt - Yearly Software Maintenance- Total Expenditures426,241 317,589 560,700 560,700 265,000 Total Expenditures426,241 317,589 317,589 560,700 560,700 Total Expenditures426,241 fffffffffffff Excess (deficiency) of Sources over Uses 54,506(62,519)(152,900)(149,900)141,900 (62,519)(62,519)(62,519)(62,519) 54,506 54,506 aaaaaaaaaaaaa Transfer In150,000---- 150,000150,000 Net $87,481$54,506$(152,900)$(149,900)$141,900 $$ 87,48187,481 rrrrrrrrrrrrr Cash Balance December 31$622,143$679,861$526,961$529,961$671,861 $$ 622,143 622,143 DDDDDDDDDDDDD 2018 Annual Budget Fund:Governmental Building Asset Internal Service Fund Description of Services: This fund finances the future purchase, major reconstruction, and additions to City owned buildings including City Hall, Library, Public Works, Police, and Fire Stations. Financing to accomplish this is provided by "rental" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Building Fund shall "own" and acquire these buildings. Key Measures: ActualActualBudgetedBudgeted 2015201620172018 2015201620172018 # Projects62710 # Projects62710 Establishment: Council established the Building Fund in 1998. The scope of the fund was expanded in 2000 to include Council established the Building Fund in 1998. The scope of the fund was expanded in 2000 to include Council established the Building Fund in 1998. The scope of the fund was expanded in 2000 to include major repairs defined as those without which the building would be unusable for its intended purpose. It major repairs defined as those without which the building would be unusable for its intended purpose. It major repairs defined as those without which the building would be unusable for its intended purpose. It tt was further expanded in 2008 to include energy savings or green initiatives such as lighting upgrades, boiler was further expanded in 2008 to include energy savings or green initiatives such as lighting upgrades, boiler was further expanded in 2008 to include energy savings or green initiatives such as lighting upgrades, boiler modifications, etc. ff aa rr DD 2018 Annual Budget Governmental Building Asset Internal Service Fund 201720172018 20152016OriginalFinalProposed ActualActualBudgetBudgetBudget Sources Rentals517,910$ 533,450$ 558,400$ 558,400$ 579,400$ Interest72,654 63,764 25,000 45,000 25,000 (153) Miscellaneous 654 - - - Total Revenue 591,218 597,061 583,400 603,400 604,400 Uses Capital Construction Police Station Carpeting -80,305 - - - Police Station Roof - - - -20,000 Library Exterior Restoration 90,900 - - - - Engineering Building Roof 25,000 - ---222555,,,000000000 - a 6,000 Engineering Building Sign Shop Are - - - - Public Works Interior Lighting System - - --- -20,000 Public Works Storage Shed 110,661 - -- - - Fire Station 1 Parking Lot 160,000 - -----111116666600000,,,,,000000000000000 - Fire Station 1 Boilers - -- -- -130,000 Fire Station 1 AC - -- -- -100,000 Fire Station 1 Vierling East Roof 6,600 6,600 ttt 6,600 - -- - - Fire Station 1 Rooftop Unit - -- --- - - Fire Station 1 Window Replacment 100,000 -- -----111110000000000,,,,,000000000000000 - fff Fire Station 2 Concrete Pavement79,820 Fire Station 2 Concrete Pavement79,820 --- - - - Fire Station 2 Roof 32,515 32,515 --- - - - City Hall/PD Landscaping -- -- - -50,000 City Hall Study 7,165 7,1657,165 aaa -- - - - City Hall Technology & Security** City Hall Technology & Security** City Hall Technology & Security** -- --113388,,000000 - - City Hall Low Voltage** -- -130,000 - - rrr City Hall Furniture & Fixtures** City Hall Furniture & Fixtures** -- -233,000 - - City Hall Contingency** -- -400,000 - - Building Furnishings 5,700 5,7005,700 - - - - Total Expenditures 326,761 86,9051,186,000 285,000 326,000 326,761326,761 Excess (deficiency) of DDD Sources over Uses 264,457 510,156 318,400 278,400 (602,600) Interfund Loan* 50,000 -50,000 - - Transfer Out City Hall Construction (1,071,000) - (2,040,000) (120,000) (170,000) Transfer Out Debt Service (466,680) (346,680) (340,000) (340,000) (340,000) Net $ (152,223)$ (1,876,524)$ (1,092,600)(1,012,600)$$ (231,600) Cash Balance December 31$ 5,701,935$ 5,701,935$ 4,689,335$ 4,609,335$ 4,377,735 *Interfund loan payback became a funding source of the City Hall construction. The payments received on the interfund loan are transferred to the City Hall Fund as received. ** Moved to transfer out to city hall construction as entire city hall project was paid for in the city hall fund. 2018 Annual Budget Fund:Self Insurance Internal Service Fund Description of Services: This fund pays the costs related to the City's workers' compensation and property/casualty insurance policies through charges received from city departments and divisions. Coverage is maintained through the League of Minnesota Cities Insurance Trust (LMCIT). Key Measures: ActualActualBudgetedBudgeted 2015201620172018 Workers Compensation: Deductible$1,000$500$10,000$10,000 Deductible$1,000$500$10,000$10,000 Amount Paid$6,636$7,183$13,887NA $6,636$7,183$13,887NA Experience Modification (less than 1.0 is good)1.12*1.05*0.70NA 1.12*1.05*0.70NA 1.12*1.05*0.70NA General Liability: Deductible$2,500$50,000$50,000$50,000 Deductible$2,500$50,000$50,000$50,000Deductible$2,500$50,000$50,000$50,000 Amount Paid$14,562$10,620$19,650NA $14,562$10,620$19,650NA$14,562$10,620$19,650NA Liability Rating (less than 1.0 is good) 0.821* 0.799* 0.878 NA 0.821* 0.799* 0.878 NA 0.821* 0.799* 0.878 NA ttt * City of Shakopee and Shakopee Public Utility Commission were in a combined pool for insurance. * City of Shakopee and Shakopee Public Utility Commission were in a combined pool for insurance.* City of Shakopee and Shakopee Public Utility Commission were in a combined pool for insurance. fff Establishment: aaa The Self Insurance Fund was created in 2016 as a result of savings realized from increasing deductible The Self Insurance Fund was created in 2016 as a result of savings realized from increasing deductible The Self Insurance Fund was created in 2016 as a result of savings realized from increasing deductible premiums for the property/casualty policy. General liability moved to the self insurance fund at the 7/1/16 premiums for the property/casualty policy. General liability moved to the self insurance fund at the 7/1/16 premiums for the property/casualty policy. General liability moved to the self insurance fund at the 7/1/16 rrr renewal. Workers Compensation moved to the self insurance fund at the 1/1/17 renewal. In addition, a renewal. Workers Compensation moved to the self insurance fund at the 1/1/17 renewal. In addition, a renewal. Workers Compensation moved to the self insurance fund at the 1/1/17 renewal. In addition, a 2016 transfer of $75,000 from the General Fund surplus created an inital balance suitable for covering 2016 transfer of $75,000 from the General Fund surplus created an inital balance suitable for covering 2016 transfer of $75,000 from the General Fund surplus created an inital balance suitable for covering annual deductible claims expenses. The goal of the fund is to establish an appropriate fund balance with the annual deductible claims expenses. The goal of the fund is to establish an appropriate fund balance with the annual deductible claims expenses. The goal of the fund is to establish an appropriate fund balance with the ultimategoal of moving towards a self insurance program, thus realizing the benefit of reduced premiums. towards a self insurance towards a self insurance DDD Budget Impact: The workers comp mod factor relates to the frequency and severity of an employer's workers compensation claims over a three-year period, and it is used to calculate the premium. A mod factor of 1.00 is considered average for an employer's particular industry; the lower the mod factor, the better. The liability rating is calculated using a formula that looks at the city's expected liability claim losses compared to the actual losses. Data is used over a three-year period, and it is used to calculate the premium. A liability rating of 1.00 means the city's actual losses equal the expected losses for a city of similar size and expenditures. 2018 Annual Budget Self Insurance Internal Service Fund 201720172018 20152016OriginalFinalProposed ActualActualBudgetBudgetBudget Sources Charges for Services-$ 466,950$ $ 457,500$ 800,000$ 840,000 Reimbursement 6,000 - - -14,500 Interest 4,500 6,000 - 179 - Insurance Dividends 50,000 -145,757 -50,000 Donations - - - - - Total Revenue 457,500 869,000 902,000 -612,886 Uses Capital Liability Insurance 347,500 623,400 685,000 -134,014 347,500 Claims 5,621 40,000 25,000 40,000 40,000 - Total Expenditures 387,500 648,400 725,000 387,500 387,500 -139,635 Excess (deficiency) of Sources over Uses 70,000 220,600 177,000 70,00070,000 --447733,,225511 Transfer In ttttttttttttttt ----77775555,,,,000000000000 -- - - Transfer Out - -- - - - Net $ 548,251-$ $ 70,000$ 220,600$ 177,000 $ 548,251$ $ $ 548,251$ 548,251 70,00070,000 fffffffffffffff Cash Balance December 31$ 362,791-$ $ 432,791$ 583,391$ 760,391 $ 362,791$ 362,791 $ 362,791$ $ - $ 362,791 aaaaaaaaaaaaaaa rrrrrrrrrrrrrrr DDDDDDDDDDDDDDD » City of Shakopee Preliminary Levy Analysis November 21, 2017 Increase/ 2016 Final2017 Final2018 Proposed2018 Adjusted(Decrease) % Change City Levy General Fund$ 16,825,900$ 16,175,900$ 16,849,176$ 16,694,500$ 518,6003.21% Abatements 174,915 182,400 182,400 7,4854.28% Capital Improvement Levy 385,000 200,000 200,000 (185,000) -48.05% Debt Service 2004 B 238,027 - - - 2006 B 315,390 - - - 2007 B Improve 94,992 92,471 - - 2008 A Improve - 148,800 135,448 135,448 2010 A Improve 88,500 107,145 105,940 105,940 2012 A Refunding 47,386 - - - 2016 Abatement - 1,842,110 1,942,260 1,942,260 Total Debt Service 784,295 2,190,526 2,183,648 2,183,648 (6,878)-0.31% Total City Levy$ 17,610,195$ 18,926,341$ 19,415,224$ 19,260,548$ 334,2071.77% EDA Market Value Levy$ -$ -$ 350,000$ 350,000$ 350,000100.00% Total City and EDA Levies$ 17,610,195$ 18,926,341$ 19,765,224$ 19,610,548$ 684,2073.62% Increase/ Debt Service Levy BudgetLevy(Decrease)Tax CapacityTax RateLevyTotal LevyChange % 200913,965,115 854,115 40,984,725 32.630%998,562 14,963,677 5.36% 201014,236,138 271,023 38,952,163 33.710%682,527 14,918,665 -0.30% 201114,717,438 481,300 37,680,587 34.731%120,000 14,837,438 -0.54% 201214,717,438 -35,402,744 36.655%120,000 14,837,438 0.00% 201315,333,223 615,785 32,445,035 41.996%150,000 15,483,223 4.35% 201415,793,220 459,997 34,210,957 41.437%518,959 16,312,179 5.35% 201516,138,000 344,780 38,705,002 37.862%635,267 16,773,267 2.83% 201616,825,900 687,900 40,933,710 37.902%784,295 17,610,195 4.99% 201716,735,815 (90,085)44,238,206 38.226%2,190,526 18,926,341 7.47% 201817,426,900 691,085 46,216,684 37.877%2,183,648 19,610,548 3.62% Planning and Development o o o o Economic Development Authority 2018 Budget Highlights pg. 110 Infrastructure development and sale of EDA-owned properties at 69/169 Request for Proposal evaluations for two sites Downtown and possible sale New Economic Development Specialist to assist with: Business retention visits o Business expansion o Working with DEED on special projects o Business attraction, especially for local restaurants o Business attraction for high paying jobs (average more than $19/hour) o Developing a path forward with First Stop Shop on job training o Entrepreneur development and support o ActualActualEstimatedBudgetProjected Projected Projected Projected Projected 201420152016201720182019202020212022 Gallons Disposed per MCES (in millions) 1,225.5 1,155.6 1,040.5 1,037.6 1,040.6 1,044 1,047 1,050 1,053 Custumer Count 10,500 10,627 10,650 10,650 10,650 10,750 10,825 10,875 10,925 Sewer Billings Gallons Billed (in millions) 967.4 1,020 1,020 1,027 1,033 1,036 1,040 Rate ( $ per 1,000 gallons) 2.07 2.07 2.24 2.42 - - - - - City Rate ( $ per 1,000 gallons) - - - - 0.80 0.90 1.00 1.00 1.00 MCES Rate ( $ per 1,000 gallons) - - - 2.53 2.45 2.57 2.70 2.83 2.92 Flat Rate per Household 5.00 5.00 6.00 6.50 2.75 2.75 2.85 2.85 2.85 Sanitary Sewer Utility Fund Change in Yearly Sewer Bill 2017 Rate Analysis Average 6,000 gallons per month or 72,000 gallons per year - Residential Only 2018 Rate Changes $ Change% ChangeAnnual Average Sewer Charges 2018Per YearPer Year201920202021202220232024202520262027 Residential$ 267.00$ 14.76 5.9%$ 283 $ 301 $ 310 $ 316 $ 322 $ 329 $ 336 $ 342 $ 350 ' �, f/ rs� • r. . /C - }` CANTERBURY PARK = AGENDA • Historical Overview • Canterbury's Role in the Community • Development Spurred by Canterbury Park • Redevelopment Planning at Canterbury Park • Vision of Canterbury Commons • Masterplan Overview • Next Steps / Timeline • Questions & Answers/City Council Discussion Canterbury Park Historical Overview : CANTERBURY �* . . /(. .� CANTERBURY PARK = DOWNS PAST, PRESENT & FUTURE *1•1•1•41111.204401•40.4,10******10i/.*2a* • U a EXTRA I • 4,..............•.„„...n , Shckooøe \cHq/ NewsE XT ON Stn. • ,beu - 35 RactIns;(\Min lv1•I[, voles)-I tut Sitio u , .- -II, Shakopee wins track race by nose .MEM Ilabk *ASS••••-•fl.4.. Pa Iaal I•.....Pew.- f - I.. gal N V a amara r•..r..Oa. .r.--. . �, SW"S—' .•••I••..w.r. .r.. al Po.w..•... • a illi V Sin SIMSM Om •-441 meas.V I.—Nei.ga/•rI.1w - k. a M. .'f1f•/ Do Irwr... .II'1 / , in platy lwl •I•......_/11••..•. 1 46 t oatiM. 14•41r an awns de /r. .. Ita f / - '..7; : Illa eir '. .M/.w.1 .•. gar .a.. /w Wiii ' e Oir a r t•. . lb ..r r... I.. 1 „ M/// _r• frit r :. •ga•••II••••s.w n IIa..•w.r••••••••towns ' i'l: • - / ! r ASS iis Dis sompi lama P. h••••• i.e.e I Or sane • Is 6 . ar 114 ts Ft , to 41 f' ril ga♦•S• ..• ea gee WNW.. a/w SO abar . '� •' ' .01111 p OS 11414•1/4•P•1 ind •w a Ir .•s. / ..•. . a./ Wa. _ i .f i --a.a•�.L ra 11441.1141.44.1-44 I4 WI'►.4, wA. a.....•..•••••••••amp 4 q.. . *el . now an..a—.a • "- ;ti 1 1 n..Meatslrwear.sas a40•1•••••••••••I/q a.6141001.6141001 l..•.. w.r .I• . alga •aster a , rww•.a. •••••4•44/.•.w/ l , ; i 1 ...we. • l le ea.* .w0111/011, .Ir ••••• I r . 4 • _ a1 w a-.•.•a•qty.•.••.a.. I....• fa.. ..4.4 •. *moose if One .....•.I a arms 4II....•. • e ••••••• ••••., at • . as r I 4.44.42444 14..44• I Om la ••••••• 1r.. .a•a.1 I. -...•root 1.....-..r1..w .rI a a a'Sews seine' eel too 1. lin r••••..W - - 'I lt. ` 's./ . SW 4.as . IS tor ✓ craw a•a SS/%nes. a `_ _ ' - - It's Shakopee By A Nose 1984: Ground is Broken for the Track 1985: Then `Canterbury Downs' Opens June 26, 1985 1990: Ladbroke Racing purchases Canterbury Downs 1992 : Canterbury Downs closes due to years of financial losses :�, yj� rgi XliS ys,- .. 4� f ^aii, It V •f' �� +�t`SJ� i Canterbury Park is Born i • April 4, 1994: Track purchased by ' _ g...0 Es _.,ii Minnesota horsemen Curtis - sin- rt -,.. . . : . Sampson, \ �. son, Dale Schenian & Rand f Sampson and re-opened for ti,1 ;ice . simulcast racing -o r�' RI .; . • August 1994: Canterbury Park P f; Holding Corporation goes Public Amex ECP w_y_. • • 1995: Live Racing Returns to AMERICAN Canterbury STOCK EXCIR\LI, Equities Options ETFs 23 Years Later, We're Part of the Community's Identity • Over 1 Million Annual Visitors for Racing, Card & Events N. rp....., , _ ._,......„, ,_ 1 • --: � - M �� A _ f,- A. sy, .. • f Nt:� . + r"Ai , • Building Connections `Y',r.1. \ _..�� t t _ .' ' � $4IT a a J4 '..-.. l.1 - '- t 1 ; ' .1 i {i. • 1, , . , 111111.rt-4:71:1Mer::/ : --:.. 's"----- - - • - . `} 14: wr 1, 1, „:.• ', �, • •3 {yrr.,FR i �` Y '_ t` r'Mvrod.v�...:$ r•• YA' r• T .4 t ;,` i 0 ' '`:r 7,4:Y`^`T itr ; I. -�,f1 R, ill, � i ry �r Nin —!. a f \ •r`:i 'f' f y 45 ... _, • f :l ._- , '{ tri.'''. _...a..�-, .. . • wn• qID v.E �_` '� �y �' _ ._ _.___. ._._.._-�-__ ,a ... iY� _ --- . Perimeter Public Street Improvements 4-0 New Public Streets Redevelopment Masterplan . ____ __ { 0 ConAgra Foods .awo' 4.j !! / \ 1 - t -. lit s 7� - 'Fier acLoi I I • i i IAN nark I. ,/ \ I •1' I 1 ill, Fo ce Clnllr ' �. 11 ��'"'��� �/ / omco: at ce. �;•! ._ _ ~ \\� / /�. ^ \, C \. J I I Ice_.-e ri 1 i • tech I tech I eh �, 111114 f;� � �. .� ' _______,e ' �A Ir_--orf/ :� l+_ : . "�l:i j ...... I_, ` i, It !i"_— -� ; . \ / F •� `ccm:i i '11Ji1 o.Ay� ` '\ . I .I. �Q t] a k ...,k, wrat4.graitr , - /V ' s' _ 4,.. 4, 1 1 git2 S ��cy \ \ .-T 'D v V 4 sla .pv � n' se, . • • , / -— ,.."\---- /"‘„ .\,) ,..-,;,‘ - , . / ,01,All 1 - 11., . Ic� t lE,rP t • •��Y tos • N% - -. N• * / a" .. ,, ii II t1s Vv / Via ;' , \. . / ,.;.T�,i' � ." r.:Him.' .774 i'y as..., �. \� ��� i / ' I : , • �)�e Y �i; Til r , .4„:` Cs Ae ;\ ��+\ ._„:"--:"-{,(•C - , a.•\lc, - ore ta�1r - -Ye. a rtes ' ,'r7r \ ' - �• .-. r� '".""": ':�_s . .s. — Jsth:Avi' —,.. T1144 Rendering6. — !' " t Stantec Live Racing Every Summer _ , _ , .. .. . ri, , • ... • • - - 11 qg 7.'N en/el-% NI S me .. ... - c -..., e 1," alit.ic.T. _ t,• I'ii,/ 1)...a, * -, ,- lc, pi r kt t.tie.- , 'It• t- tr" 2 , , if 6,., , , . 1..r : vtir .., i . , .1, 4101 T1 4 , .100 ‘• Vattr Si.;• ..... 4 alt r- - ar • a ,16.1--t i‘ A v alii ,* 4- g . , - • , — .... ,•• - # -241:: a •• %• " .•It s `11 I! ' it., t, 4 ,,.. -,• i •..,„.. , .„.. # • ,_s, ....„„,4 or 4 to. 1%. *Ls s . ....i. ‘ • '51111'. "-- - T, / r "t it 01,41. .- r a - .f *4 . r .rti, ,. , -,, ._, .. ,..... cr._ . . ., _ _ , 4 r - . 1_ ..1., (to tyrik A _ . 4 , 11 I I 4 ilt - _ ..r., ..,%‘_ -,.-r_. • —cat ." 3..r_, s.,_Thr,L _ J• -' a - ;-- -- -t4- . . ' ''' t - --tr.11/427--- -e' - 1::-ZS--1.- -'"'-•.-.1. • -.. ^Pt-% -=.• - . - , . ...:cr. c...--4 4 4.•,„.. ,V.1 % - .---lig171.44C, -..--r-'''''"C•ter...,i •-•-, ' .1tel> F . , ...11" ..."4: 4,_.41e z.zr• j....trrr. ..= .. t -...1.-ye,,44,1,-.Tf. :3/4- -t o ,:t:FttsCti.„.„., 4,. jtWer- . : ' -......-....;*---....ZA,'n. >sr ,,, 4.11e.I''S,..dra....2 ...., -‘?..:'''S.1".>• 14i ' 'e -:if Pr' :::. Sr--zr.<a.re- ..,.....s.Ccst 1a --' . .- r— -e.:)., --- -2 /-t-: -S c. ..".2: -4--.- .2' e.---...". s.""" t siiivir -c ae ' .1a*Ardire ... ..-f' a-_. . '2-ara.tat. 4...- ' .......&:...".. Ita . - _, z./..., - Card Casino Dealing 24/7 19 . fess Year-Round Events a e4tSt. ' rstA CANTERBURY PARK Canterbury Park's Role in the Community Employing the Community • 700+ employees year round; 1100+ each summer • 429 Shakopee residents employed between 2016 & 2017 • Employees earned nearly $3o Million in wages and benefits in 2016 s — . •I H J M I t K ! Tr/ ;Vs VI i 1;;,---4-,.. c ft g) { 4 y_ w -, v� L -, l tun\ f � - � Expanding the Community • More than i,000 horsemen return to Shakopee each summer to live, stay, work & play. rat. � .__ �,�__- ..��...,}_ • .6 0000© ... , 1I,1� ... . uu ` ••. N.NTERB lN` st ;;;E:!;;,.1:1,,,' a;� �aq., , w r;i +.i ' R`a -., -N`-- _ PARKI2 3' s: /74' , t. y i16a ; . .... d 1 w 'E / • i. fi I i. 111.11111.1.....11111 Supporting the Community • Canterbury Park is a proud ' • member of the Minnesota ' ` /�• CanterburyCaresT°' Keystone Program pledging to • Giving Back To Minnesota return 5% of pretax profits to the community annually. JI• Canterbury Park has been the `/ I Shakopee Chamber Business of . ;, ' ''B'Rv ES PARK the Year five of the past seven = arks 0 N-t-E years. Nt oL Supporting the Community Shakopee Crime Prevention Shakopee Rotary Lions Park All Inclusive Playground Shakopee Derby Days Scott County Historical Society Shakopee Area Catholic Schools Shakopee Loaves and Fishes CAP Agency Saints Healthcare Foundation Shakopee Lions Shakopee Dollars for Scholars Shakopee Community Education Huber Park Shakopee Athletic Programs Shakopee Parks and Recreation Parish of St Jochiam and Anne Shakopee Diversity Alliance Shakopee High School All Night Graduation Party Shakopee High School CAPS Program Shakopee Kids Vote Shakopee Community Center River Valley YMCA Shakopee Community Assistance Shakopee Alumni Association Shakopee Educational Endowment Foundation (SEEF) Scott County Library Esperanza Miss Shakopee Scholarship Program St. Francis Regional Medical Center Shakopee Downtown Partnership St. Gertrude's Shakopee Jaycees Shakopee Schools Project Community Connect Shakopee Chamber and More Contributing to the Community Tax Rolls Local Annual Taxes Paid by Canterbury Park o Annual Property Taxes Paid in 2017: $825,662 o Property Taxes Proposed for 2018: $936,562 o Property Taxes Paid Since 1994: $11,910,327 o Annual Admission Tax Paid in 2017: $17,594 o Admission Taxes Paid since 1994: $344,716 Th rte. . . • ► . IC - ' , CANTERBURY PARK = J Development Spurred by Canterbury Park The Community Is Growing Up Around Us • Shakopee population has grown 400% o 1985: 10,000 (approx.) o Today: 41,000 (approx.) • 169 river crossing was opened & changed the complexion of our community • Major businesses have expanded at our doorstep • Continued growth projected into the future. • All this creates demand for more places to live, stay, work, and play. . . Community Is Growing Up Mound Us ....... „, . , ,. .4 .,,,,,,,..,-,-• v ....,. ...ti.- .. • • - , , IS* -I o •. ' 'tc,_... 4-••• 7 4,-7 1 • '."--------- :' -POW 14'-"- 4.r... et . r-• 4'" • • ' al • V " • .z.7....%.i .•-...? .....- -:.z..,::—. ,..... itc5%... 1.•-13*.., :',/lik - ... '"Zi. •4.:1.444r -. ‘`44.r. 444 . . rdst. . • 2r •. ...tric:-....•••• .. ..."•Mae...;..... . P r i • .4, • • , 'li • IA = ..c.d. , . . - ime es:... : 4 . - . • • ••••-...., --:..: -._. . imili. ..•' ' e: • . . J . A ‘ . _ . 1 ;:i.--%!"444.3•••ItgallPPilik 1 2 '#-, 1.---. . 4 .-404.•64114491ela _,_, 1 pri,.i.... .1' W ' 444 Ifa1 $ .•!--411. s 4 . 4 Or "14...ir I - ' A t‘ *TM*..."Aitic, , r..-.. -• • .-4„ '•2: •,.... T - .,, t- ' ; ," t 44.4 `• - ., re cr."- ' t tigket I — - .to . s • t 4 ' . t, . , -.,• • •. -• ",.„. lit- . • 1 , tc• k -4 •" ol. } - , , ,---, ... . •! -it . I i • • - . • a. , alio" - ' ` ,•,}•• N• --s "• - . iiti - sa.,--;:, -„•e .... ‘ , .4•A. • ! 0 • ' ,. — - iV - -. • .:(4 - .....,.. • • - • ...".• 1.,,.#!.- . • 6 ' 1 *ccN. . . 4 ttralt • jt • i 3 1100 7 4 11 #'1 tf - rt.' VNS. , ' . • 4 af at. `" • • 1980 Aerial Photo Before Canterbury e Community Is Growing Up Around Us „ , - i i. a Ya /y, a� � �. S ..._ • �, `. Y. v tip` :• ; t' ': v 1. �--`' �t y . / v '{ 154°• s �. .-,... ^ 4t - . ( ,� "'� a,.� wr �,,, K\ E o A ' w /... . 1., .,} -1. xC �� `ter • Sq0 S _� . ' c ¢ , fid, ,, ;- 90%46-1,LAI i]]i Lit. „arta / : , N , : o _ ••• it •. L- _y Aril z. _ 41.1. K 1 $. • : 7 i - ri . a a • • . k • . - - P • • • : . • • - 1 III The Community Is I Growing Up Mound Us - . r r ' I r' % . .. _ _ .it tig, • x ■ M xrwsnww 8� t.i Z _pia . ..- : - a .. __. 41 i�� r _, • 11" Ll IS.•-p :^ s � 7 ' .'•t hI. A �. _ { I: -. • r.. : ' -701.17-- tvc.... • Imo! 'i4t fl,4.' ) y \ 2ate �. T .7\lits "1-41} ";f.7 s., k .,...., ;.„,,„ .._ .... _ .., .;., : _ _ . ,-,- .\, . ..,.. .., - _ . f,... ;., e. .. .,_ , . Assn,-..,1 „. . .. :,.� .y V .� "''Y�:>`. ,r• T ems.. d. — ' ' ... . 'fir;* . .. ,� y� ; »o q ." ...r .. _ ►1 �_d mss.: Hwy 169 Completed Our Backdoor is Now Our Frontfloo The Community Is Growing Up Mound Us sh Amazon ; tea_:_, ^.>,b 1,1 t Y'`"-_ Valley. YWiirirYYi i d - .� ... �. C.' k S:n Avg E �'�'� 1• ��',. ___ ,ta , iitimi ' _ 4(' [ te j ar�y�4 BNd$ la k ^I IP 1 In�� • y ; `r. • ©4 'Erin' amaion an,, ' nurse i .2 N\ r r ' f: p vv• y� 12th AveE 6140 ^�'v M r 1 _ Vrti tI4yol� f �_•• y bne .."++t _ pnF�' ]0 Shutterlly Dean Lakes BNe _ _ `. LOWES = ,. The Community Is Growing Up Mound Us I, a , ...... . , �. .. . :. s. ' � _ .a '. .. „ .. . -';7.'C'k y ', c .. 1- - — + Ala — '�- R4 ,Q} kr-,,S, Y . :I': i.;-'f,:—..t- . �I Lim- ask /pp,M,,�\ ...ST , F - "1 1'. 7 1:;„:. tit;4A1 {�f,•rs \ .! • ' . •" ikty it,.;*.,444 1 . __spa ,, _ , . i. i . . 1_. -Al"'-� 1 � ,`/ !F t`.7 ' C9 —^."��.I AIS'.' MN '. . .. 1 , CANTERBURY PARK = l 1 Redevelopment Planning at Canterbury Park A Plan Years in the Making . r :111ffilliiiiiii .,i: ___......... .,.._.:. „I, r -„--7--=-1-7-1 Thl ---- Ilin / i a_ . _ . . ----...\ ,_ , ._ - / r----%r -k, • Ili 7 - . 1 ....1 sti_ats.--._ 3..\.N\k` ,),..-- , ,;:;:- 4 4 , 111 ii i - s ar, rin tx _ __:\:-,:egoal,0 Ill t f • ks Or\ 1' - ". -"en-. -'t•:-..-=-.4-------.--- i -74..."2 tar°k• 1.1$1 k e; a •• te rc.---).*-----.4 : 1 g.) a 7 . 7.2,•...: . 4) ,, • 7 *-. i ‘ cr..--aaa 1 :- ' • ,""., ! al • 1 I .-4,-siv., - , •i, ) _ ‘ , • jc• -, •.„ 04,,,,,,,c..„.. t,.,...,........ • -,. : , , A .---- „.„..,,., ..,...),or, •r -ei --ipsnvi,i:4;.. • ' H -•-,./.„.,./Ths . ...;,.., /wi !,,„„-:- r L nit : ,-, ,,,r A . 1 1,,,, --.7. r/ .. A t‘• /: 7:( ;NIT' } gm 1 r Ili I iipiiiiiii, .(44, _ ----.......,.. , , , i ,, • . ir...., r /----,........... A Plan Years in the Making 111111gal ...et 4 St i ., - O '• re. a s, f 0 \,�, , \ ierlitrtisticr1 i /1/4 i . ma_ Ittitil Tr. ` �� -z.,,,,J,_ rte , r 40w 31,e 4 vm i FAMILY. ENTERTAINMENT ewr A ♦ ir;�' t• ximia l / 1�! i -41111 . thfr .t ,-;:.... -,...: ,,, ,.0. • l ..I ,i. • �I titl II II .' ; -;ice i(.� A Plan Years in the Making I _!', ,, 1,I "- 4 J .. I'l _ _ ...... SUMMARY Spoils(a loots) Ococes 2C0.000 / ' '.� aroma 60,000 -; Moss 67.600 / 1 �\� I - - in.thso 136.00000. • ^l % RMawO I6 p MI 64.000 � Subtotal COSMO < : �1 1 L �� —r I � � Hda!A(9'm„.,a0 rooms) 64 000 _i#/ f r �„� -�� � Baae(s•...w.,ao,wme> e.l.000 I TOTAL- ��t t® ��` coma,AA(I.75A aa) TAora .6� ice I 4 ([11111 01 . ' flrte-1lhlIs : CANTERBURY PARK = l 1 And Now, The Future of Canterbury Park ■ III III CANTERBURY COMMONS US Vision A NEW PLACE TO LIVE, STAY, WORK AND PLAY. Redevelopment Concepts First In Market Entertainment & Restaurant Options Destination Retail Opportunities New Lifestyle Housing Initiatives Distinctive Hotel Experiences & More Conceptualizing a New Place to LIVE, Stay, Work & Play rk. - Apartments by Doran Creating A New Space for _ Lifestyle Renters Upscale Townhomes - Meeting the Demands of Our Region 55+ Housing Co-Op Keeping People in our Community — CANTERBURY -- • • • COMMONS SNOIMAIOD • . r _ • ,. . .7, . or- ..--- .. _. .. , .. .,.... Q: ...... -IlilYis--. \ e At .. . --t. .,,, :Ian; I IV __,----------------- "II ." ... ... , - _! . ...- . .. - ---:_rt-sic:,..,". , PP -Id ri . .iv., ,:kali_ ri ci VCP —CI —.61 111 ri . 41111 .. . .... ilaiss......_ ____. U Emma Aq sluawliedv II Townhome Concept S _. . t . .. . , . . ,, 1 . , - . tars 4. op t E!0 I 1 ' . 1 IbIj _ ,iii IV • lorni \\ ., I 1 e ' ,:s _. �. VII + fit.........3„ , , . , ,„,,,,,. , ., as 'F -- #f .- . 4,„ . . la I. ' - .. .. .. �. /tale- '.� mqn" :nlllllll lllllllllllllllllgl�lllll�li�iP�' r*�_ I lllltllllllllll llllllll� u . ,171111111111111 R7�1111 !or It" ' CANTERBURY - COMMONS Conceptualizing a New Place to Live, STAY, Work & Play Extended Stay Hotel Full-Service Boutique ,. is', Hotel p 1 . a � iki � • e Eli Wisconsin Dells' Style , ,,•,,,`lO int' irsL I 4 : U1IIIIor f ,1 it Hotel Waterpark , ^;y�i� 1+ •,, �e.: . ,F,0 i - CANTERBURY - • • I COMMONS Conceptualizing a New Place to Live , STAY, Work & Play "= ;�1.. 4•:,;1,1' 1I - te•. `a• 3i r• red .! •< < ;fi t I, ------ - ,. —'_.l.>l 1 4 .4 s( \� 7�r.,1\r. rNI P'. ' iiy gin' ,{r !h1�1i I,r4$. r=rlir + _.�.'r1r' _ ,{ 777 •."' 44 tl Y f . '17.41" -.' Tly'✓7 ' • ,yrs •�: -I r . r��i 4 v fa I T• `• re r - CANTERBURY - U • • COMMONS Conceptualizing a New Place i • to Live, STAY, Work & Play i . \ \ ,.. ... . • AIR . - . ... . __.... . _ i . , , ..... liii 1 : 1 . _ ... • - . I- \ ' :4 isirmiobsenc Y . / Lislia. . --...,.. ,, .. . ,.. . .. ,i t _ . af, ptfli - - • ..k COURTYARD quill 1 I .... , • I 1T T ..._ - 4 • p• pit i A - . ,wasalritii letait.a ,, . , " • j11.1.0 illnle..r.J i:,.. p. 1 • L • 4. , -,-r-, i• . -.4, . .."- - - -4 r. - C!.1,. - ' , • ..-, ._--____. _____ ..., 4 • .' . . • - ---4. -----• al''.5-::- '-' • • - CANTERBURY • • • COMMONS Conceptualizing a New Place to Live, Stay, WORK & Play Office/Business Park -.- 5" ` � �' - Creating a platform _ _ 11.104.N. 1 �' -:- • to attract high-endr . a jobs and grow - ..* - — Cal I 4 7: M I � Shakopee's � � `` �:, ,, business base ,. , _al . 7 / Iila -... r `V • {v - CANTERBURY -- • • • COMMONS Conceptualizing a New Place to Live , Stay, WORK & Play q . :p ' aERBI 2 i....401010 . ' -, . .:A � � + b_hln[_I 11.1 Li Ir-,I f 1 rC _ j III ff , i i it a L111 I Jf _.: rs �7Ecf atr �F • ,; ID ri , I - CANTERBURY - '"v' • • COMMONS Conceptualizing a New Place to Live, Stay, Work & PLAY Destination Experience Concepts • New Restaurant Choices _ :; _,, t, • ` Eater'tainment Options • Specialty Retail 7, 4 • Family Entertainment Venues WELCOME TO Indoor Waterpark RiverSouth • LAND OF BIG FUN - • Community Gathering Spaces - CANTERBURY - In • • COMMONS Conceptualizing a New Place to Live, Stay, Work & PLAY 1 P1 adt MI'C;PfX.tbtejffgiiiiiiWF 1 s ���I IJIil6T• • l ii ' t' , \1 1 . .K 1 tif �}_,,, . ' .T- . �:: o,„-- Ei = I �aJ. � . �. J � 7 , ,t tI... trsSF�AIrillillis } F € E � +`rzx J °dnc' w �qLE Dls YCT 11 _- '10.11i 1 .R�- . • L - Ll� ( S9 r�- a•i yn�.w. - _.� —� ' --.._x111 i . :..Y It imFIC - CANTERBURY -- II • COMMONS 1111111111.11111!!11111111111"11111 Conceptualizing a New Place to Live , Stay, Work & PLAY _K_ - _ ___ f 1.1._ 4- i n R' _.a -- --- d n ,,, w, itor ,e. )1/4 igicE , ,. ..„...„. _ AyOg K _..0. s ...„. - OFy �1} — CANTERBURY — 1111 • • COMMONS PIIIIIIIIIIII}IIIIIIIIIIIII 1111111111 Conceptualizing a New Place to Live, Stay, Work & PLAY 44 1 ; TPt+► •I I 1 I .Rs, Gc 'eQi a �. _AP .- -_- �" 1_ ii N ��ti M ziz t�rS Itr . RI • I - CANTERBURY - -- • • • COMMONS Conceptualizing a New Place to Live , Stay, Work & PLAY ar � e- r� i j. ," a, if, / " c� FAINJ1 4 1 .. ��f cis � _ii„,_ __ Lt .- :41.0 a. < �`•% ` v .fh S - " d \ - —ter all; iss_�� `," — , . -�.s.. •: Jr— i . I 1.4 flt,..-* . as:;L:.• ; ,••• 04 ..11,11WIt- N 1� \ ti , _ til\ :Y' I " likr I. i 14k v .wall s I CO. ( �%�. ( x CANTERBURY PARK Masterplan ■ to Keys to the Redevelopment • Comp Plan Amendment • City Infrastructure Connections • Barn Relocation to Attract Coveted Tenants - CANTERBURY -- U • COMMONS A c ity Disconnected itarea1114.4..."%it................ lir "'..r.,.............................._._._ . -'NW, ' ‘'• t 1,7( q 4-,-; „ . • 4?,,,,(14r,( ' 'IT 1.3 't ..' ,k• , li • . . ) . •• •‘,1 . ,, • . ref- • di .... 4 • . ._. _ . ' 4 ...r -5-7....."'" ..; jr; . " -..--- , - Ishp ., r... . '7 - ``--.Z.--- . ----- a-, r(s:r ...;:, I I, •7 ,„";..)4. at I. I • 411) '. . .-, , 45ne,:' ;--C. es.4-< •4...'' .a. '7,41 . . ' I ' I IMI Ir• .Aggii,ippra le., --. : _ . , gal* ••• 3 .. J. 1 iiii, "14Is: 'ii . •f t- . .. ' . alts )) i 1 .. .i....... 1 .4 3 •-•• , F, •"---„_ .p. ".• --. Qr 4 11` 4, .. --- ' .‘4. I • • . ..._ -..±.-...... ..I _______J - • "toil/ .-‘& 1 ''''kt ' \4' - 'nia,..- ' — --. —is.. S ..• . — ' MOP l' **- , •—Is-.--, ,-.- - , •..... .....,-. ., L ' i . 7 ' 11' • . beltailr 74 .. - . . . '‘4 '-"I'' - ---'- - ---- ..-.---......k . . . ...- , . , .-4'.-- - SA a a: e . • . ..... , , , ...-..c.....; ‘c---, •, _ • . . Existing Public Streets The !asterIan Car. V°10),14„0„0,aM1 q,a leo.“ SunMa. O.£ .It .".• (anny Ave. r c fnenan COal,01. `I - i 1 j tat Lb ¶" tt Canterbury ., ✓• 1 14 .. f l' fork 4111142;fi F it i e,-)463 vt p'_ e( aa{!, - .7!�fe �-m�• r . ^ 14 Ifup*�.nlert :47/ y , •' • a� to eJt, C., 5'A ,/ yer - A i ♦Sies / \ u e. a4fH ! /.• .. p f .�- It 'wNY •f3•f0{ .w �,+�.•15..-y'`t .--‘ .ell MN-? Y”'"" 1E 5."." es: ;on 41.-.••. _ • \ i •f- , —r .,ear Leis.WM= Conceptual Slte Rendering: PHASE ONE • E A W AREA 4 Stantec . , re at the Front Door --- —rinnirrrntva"' 1.__....-ert,w-:4S-'' - - - ---- - - - - ..- . .. -.. . • ------- • ....- . - . . - _.. --. '" -,,,.. . • .44,e. '''"`--... : -‘'i. • at - • it.. .". ". • .a. ., ....---- , -•.--- - . 1'14, •. -.: - • ...;:1:4:t.': - 4 . . . -le t :::'.- -Oft' ._...2.:-.4r ., ...2. ..,..7-•:_-_-. . . ' A -: N. .. • • - CANTERBURY ii --- COMMONS Timeline & Next Steps • 11/21 Workshop • 12/19 - Comprehensive Plan Amendment • January 2018 - Preliminary Plat/PUD Amendment • February / March 2018 - TIF Proposal • • • COMMONS CITY OF SHAKOPEE Monthl Financial Reort yp YTDNovembeYTDBudgetNovember r Di 201720172017BalancePercentYTD vis BudgetActualActualRemainingUsed2016 io 01000 - GENERAL FUND EXPENDITURES: 11 - MAYOR & COUNCIL(197,900)(1,394)(158,762)(39,138)80%(162,743) 12 - ADMINISTRATION(1,707,000)(47,580)(1,380,453)(326,547)81%(1,233,529) 13 - CITY CLERK(318,000)(8,535)(254,743)(63,257)80%(291,775) 15 - FINANCE(1,207,900)(15,421)(1,062,309)(145,591)88%(1,045,128) 17 - COMMUNITY DEVELOPMENT(586,800)(27,544)(548,099)(38,701)93%(411,707) 18 - FACILITIES(384,800)(14,621)(328,398)(56,402)85%(313,161) 31 - POLICE DEPARTMENT(7,980,000)(256,530)(6,765,776)(1,214,224)85%(6,979,295) 32 - FIRE(2,160,400)(53,380)(1,829,133)(331,267)85%(1,868,789) 33 - INSPECTION-BLDG-PLMBG-HTG(796,200)(22,679)(705,444)(90,756)89%(620,138) 41 - ENGINEERING(786,200)(23,938)(545,502)(240,698)69%(561,379) 42 - STREET MAINTENANCE(2,151,100)(45,905)(1,869,884)(281,216)87%(1,678,046) 44 - FLEET(435,000)(7,144)(358,283)(76,717)82%(394,132) 46 - PARK MAINTENANCE(1,936,300)(49,411)(1,598,490)(337,810)83%(1,419,841) 66 - NATURAL RESOURCES(198,000)(3,688)(156,049)(41,951)79%(135,963) 67 - RECREATION(3,190,000)(139,419)(2,660,742)(529,258)83%(2,143,113) 91 - UNALLOCATED(217,600)(903)(33,034)(184,566)15%(34,935) TOTAL EXPENDITURES(24,253,200)(718,091)(20,255,100)(3,998,100)84%(19,293,674) Key Varies more than 10% than budget positively Varies more than 10% than budget negatively Within 10% of budget FundstransferredelectronicallyOctober18,2017toNovember7,2017 PAYROLL $ 279,093.22 FIT/FICA89,238.43$ STATEINCOMETAX18,446.20$ PERA87,283.38$ HEALTHCARESAVINGS8,867.15$ HEALTHSAVINGSACC T $5,917.04 NATIONWIDEDEFCOMP13,300.75$ ICMADEFERREDCOMP1,557.14$ MSRS3,560.22$ FSA5,075.26$ MNWAGELEVY$ Total512,338.79$