HomeMy WebLinkAboutJune 06, 2017 Shakopee City Council
P"tj June 6,2017
HAKE 7:00 PM
City Hall 129 Holmes St.
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past,promising future, and small town atmosphere within a metropolitan setting.
A.Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B.Positively manage the challenges and opportunities presented by growth,development and change.
C.Maintain the City's strong financial health.
D.Maintain,improve and create strong partnerships with other public and private sector entities.
E.Deliver effective and efficient public services by a staff of well-trained,caring and professional employees.
E Housekeeping item.
Mayor Bill Mars presiding
1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Planning and Development
4. A.1. *Canterbury Commons EAW
B. Public Works and Engineering
4. B.1. *Accept Final Work for the 2014 Bituminous Trail projects
4. B.2. *No Parl6ng Resolution and Plan Approval for County State Aid Highway
83
4. B.3. *CR 83 Overhead Powerline Relocation
C. Parks and Recreation
4. C.1. *Recreation Facilities Cleaning Contract
4. C.2. *Shakopee Diversity Alliance Requests
D. General Administration
4. D.1. *City Council Minutes
Page 1 of 161
4. D.2. *Approval of Taproom, Sunday On-Sale and Small Brewery License for the
Shakopee Brew Hall
4. D.3. *Approval of On-Sale and Sunday On-Sale Liquor License for Sapporos
4. D.4. *Approval of 2017-2018 Liquor License Renewals
4. D.S. *Policy Statement Supporting Local Decision Making Authority
4. D.6. *Shakopee Chamber of Commerce request for Rhythm on the Rails Event
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. General Business
A. Planning and Development
7. A.1. Authorize Solicitation of Bids for Downtown Improvements
7. A.2. Final Plat for Lennar Homes of Ridge Creek First Addition
B. Personnel
7. B.1. Reclassification of City Engineer/Public Works Director
C. General Administration
7. C.1. Employment of City Engineer and Director of Public Works
8. Reports
8.A. Liaison and Administration
8.13. City Bill List
9. Other Business
10. Adjournment to June 20, 2017 at 7:00 p.m.
Page 2 of 161
4.A.1.
ST-TAKOPF.F.
Shakopee City Council
June 6, 2017
FROM: Mark Noble, Senior Planner
TO: Mayor and Council Members
Subject:
Canterbury Commons EAW
Policy/Action Requested:
Authorize distribution of the Canterbury Commons EAW to the review agencies to start the
30-day comment period.
Recommendation:
Approve the policy/action requested.
Discussion:
The Canterbury Commons project involves the development of 856 residential units (700
apartment units and 156 townhomes), 93,000 square feet of commercial uses, and a 120-
room hotel. Per the Minnesota Environmental Policy Act (Minn. Rules 4410.4300 Subpart
19d and Subpart 32 for residential and mixed use development), the completion of an
Environmental Assessment Worksheet (EAW) is required. The City of Shakopee is the
Responsible Government Unit (RGU) pursuant to Minn. Rules 4410 to complete the EAW
for this project.
The purpose of an EAW is to identify potential environmental impacts associated with the
project and determine whether or not an Environmental Impact Statement (EIS) is needed.
The EAW analyzes a variety of topics including land use, geology, stormwater, wildlife
habitat, traffic, water use, wastewater generation, cultural resources, and noise. Analysis is
based on guidance provided by the Environmental Quality Board, who oversees the
Minnesota Environmental Review program. An overview of some of the information in the
EAW is summarized below:
• Stormwater will be managed in conformance with city and state regulations.
• The area is highly susceptible to groundwater contamination and is within the city's
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Drinking Water Supply Management Area. Therefore, infiltration is not anticipated to be
used to treat stormwater for the area.
• Wastewater will be directed to the Blue Lake Wastewater Treatment Plant. There is
capacity to accommodate the additional wastewater from the project.
• Two rare features — the loggerhead shrike (an endangered bird) and the gopher snake were
identified by the DNR to be known in the area. The project will need to take mitigation
measures into account during development of the project to address threatened and
endangered species.
• The project will generate additional traffic in the area. Mitigation measures to address the
increased traffic have been identified in the EAW.
The developer and City Staff have worked together to complete the EAW. The next step is
for the EAW to be submitted to the review agencies and public for a 30-day comment period.
Once the comment period is complete, the City will develop responses to comments and
determine if an EIS is needed.
The item for the City Council is to authorize distribution of the EAW to the review agencies
to start the 30-day comment period. If authorized, the EAW will be submitted for public
comment June 19-July 19, 2017. This can be authorized via a motion to authorize distribution
of the EAW for public comment.
Budget Impact•
No budget impact.
ATTACEMENTS:
a Figure 3 - EAW Site Plan
a EAW Document
Page 4 of 161
FIGURE 3
a ,
SHENENDOAH DRIVE
' EXTENSION
i
MULTI-FAMILY
RESIDENTIAL(60 UNITS)
MULTI-FAMILY
a> _- /
j lam" ��, APARTMENTS(700 UNITS)
ii
IT MULTI-FAMILY
RESIDENTIAL(96 UNITS)
COMMERCIALAREA
93,000 SF
�. RETAIL,RESTAURANT,
�4b / ENTERTAINMENT,
• 120 KEY HOTEL
CONCEPT PLAN A
Canterbury Commons I
Shakopee, MN
Page 5 of 161
Canterbury Park
Shakopee, MN
Environmental Assessment Worksheet
TABLE OF CONTENTS
1. Project title...............................................................................................................................................................1
2. Proposer...................................................................................................................................................................1
3. RGU.........................................................................................................................................................................1
4. Reason for EAW Preparation ..................................................................................................................................1
5. Project Location.......................................................................................................................................................1
6. Project Description...................................................................................................................................................2
7. Cover types .............................................................................................................................................................4
8. Permits and approvals required...............................................................................................................................4
9. Land use ..................................................................................................................................................................5
10. Geology,soils and topography/land forms .............................................................................................................6
11. Water resources........................................................................................................................................................7
12. Contamination/Hazardous Materials/Wastes.........................................................................................................13
13. Fish,wildlife,plant communities,and sensitive ecological resources .................................................................14
14. Historic properties .................................................................................................................................................15
15. Visual ....................................................................................................................................................................15
16. Air .........................................................................................................................................................................16
17. Noise......................................................................................................................................................................17
18. Transportation........................................................................................................................................................17
19. Cumulative potential effects .................................................................................................................................20
20. Other potential environmental effects....................................................................................................................21
Appendix A:Figures
Appendix B:Agency Correspondence
Appendix C:Geotechnical Report
Appendix D:Phase I Report
Appendix E:Traffic Report
Page 6 of 161
July 2013 version
ENVIRONMENTAL ASSESSMENT WORKSHEET
This Environmental Assessment Worksheet(EAW)form and EAW Guidelines are available at the
Environmental Quality Board's website at:
http://www.ecib.state.mn.us/EnvRevGuidanceDocuments.htm. The EAW form provides information
about a project that may have the potential for significant environmental effects. The EAW Guidelines
provide additional detail and resources for completing the EAW form.
Cumulative potential effects can either be addressed under each applicable EAW Item,or can be
addresses collectively under EAW Item 19.
Note to reviewers: Comments must be submitted to the RGU during the 30-day comment period
following notice of the EAW in the EQB Monitor. Comments should address the accuracy and
completeness of information,potential impacts that warrant further investigation and the need for an EIS.
1. Project title: Canterbury Commons
2. Proposer: Canterbury Development,LLC. 3. RGU: City of Shakopee
Contact person: Melissa Duce Contact person: Mark Noble
Title: Vice President of Development Title: Senior Planner
Address: 7803 Glenroy Road, Suite 200 Address: 129 Holmes Street South
City, State,ZIP: Bloomington,MN 55439 City, State,ZIP: Shakopee,MN 55379
Phone: 952-288-2086 Phone: 952-233-9348
Fax: Fax:
Email Melissa.duce@dorancompanies.com Email: mnoble@shakopeemn.gov
4. Reason for EAW Preparation: (check one)
Required: Discretionary:
❑ EIS Scoping ❑ Citizen petition
Z Mandatory EAW ❑ RGU discretion
❑ Proposer initiated
If EAW or EIS is mandatory give EQB rule category subpart number(s)and name(s): 4410.4300;
Subpart 19(d)Residential development and Subpart 32 Mixed residential and industrial-commercial
projects
5. Project Location:
County: Scott
City/Township: Shakopee
PLS Location('/4, '/4, Section,Township,Range):NE '/4 S8,TI 15N,R22W and SW '/4, SE '/4 S5,
TI 15N,R22W
Watershed(81 major watershed scale): Lower Minnesota River
GPS Coordinates:
Tax Parcel Number: 274500100,274500050,274500090,274500010,279080681, 279080411
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At a minimum attach each of the following to the EAW:
• County map(Figure 1) showing the general location of the project;
• U.S. Geological Survey 7.5 minute(Figure 2), 1:24,000 scale map indicating project boundaries
(photocopy acceptable); and
• Site plans(Figure 3) showing all significant project and natural features.Pre-construction site
plan and post-construction site plan.
6. Project Description:
a. Provide the brief project summary to be published in the EQB Monitor,(approximately 50
words).
The project proposes the development of residential and commercial oriented uses adjacent to
Canterbury Park along with public street and utility improvements in the City of Shakopee. The
project includes development of approximately 856 residential units(700 apartments and 156
townhomes), 93,000 square feet of commercial uses(retail,restaurant and entertainment),and a 120
room hotel.
b. Give a complete description of the proposed project and related new construction,including
infrastructure needs. If the project is an expansion include a description of the existing facility.
Emphasize: 1)construction, operation methods and features that will cause physical
manipulation of the environment or will produce wastes,2)modifications to existing equipment
or industrial processes, 3)significant demolition,removal or remodeling of existing structures,
and 4)timing and duration of construction activities.
The project proposes the development of residential and commercial oriented uses and public street
and utility improvements in the City of Shakopee. The project site is located on the north side of
Eagle Creek Boulevard,west of County Highway 83,adjacent to Canterbury Park. The project
includes development of approximately 856 residential units(700 apartments and 156 townhomes),
93,000 square feet of commercial uses(retail,restaurant and entertainment),and a 120 room hotel.
Refer to Figure 3 in Appendix A.
As part of this project, Shenandoah Drive is proposed to be extended from its current terminus at
Eastway AvenueBarenscheer Boulevard to the intersection of Vierling Drive and 121' Avenue East.
The two lane extension will include access to the proposed residential and commercial development
using roundabouts and minor-street stop controls. The road extension will include a pathway that will
provide connections to existing pedestrian trail networks.
The development is planned to be constructed in multiple phases with Phase I consisting of all
Shenandoah Drive improvements and a 350 unit apartment complex with a target opening year of
2020. The apartment complex will consist of two, three-story buildings connected by a central
clubhouse with pool. All other development components would be completed as part of future phases
with a target completion year of 2025.
The majority of the project site is vacant and undeveloped,but is utilized annually for Sever's Fall
Festival and Corn Maze which will be relocated to an offsite location. The southwest corner of the
project site is in use as a farmstead and is not owned or operated by the project proposer.Any
development on this portion of the site would be dependent on future property ownership.
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Development on this portion of the site is included in this EAW to assess all potential environmental
impacts of full project buildout for the purpose of making future planning decisions.
Construction of the project will result in land disturbance totaling approximately 68.5 acres and will
create approximately 35 acres of new impervious surfaces. Construction of the proposed project is
anticipated to include:
• Site preparation for building pads and pavement including excavation and grading.
• Excavation for footing,utilities and stormwater retention basins.
• Paving of roadways, sidewalks,and parking areas.
c. Project magnitude:
Total Project Acreage 68.5
Linear projectlength -
Number and type of residential units 856
(700 apartments
156 townhomes)
Commercial building area(insquare feet) 93,000
Industrial building area(insquare feet) -
Institutional building area(insquare feet) -
Other uses—specify (insquare feet) 120-room hotel
Structure height(s) 3 stories
d. Explain the project purpose;if the project will be carried out by a governmental unit, explain the
need for the project and identify its beneficiaries.
The purpose of the project is to provide housing and commercial oriented services to accommodate an
increasing population in the City of Shakopee as well as persons visiting the area. The project will
benefit future and current city residents and visitors.
e. Are future stages of this development including development on any other property planned or
likely to happen? ❑ Yes 0 No
If yes,briefly describe future stages,relationship to present project,timeline and plans for
environmental review.
Continued redevelopment of the Canterbury Park site is always a possibility,but any such changes in
land use on the adjacent site would be reviewed as required by the City of Shakopee,and if necessary,
a separate environmental review may be required to be completed as a part of a future redevelopment
project.
£ Is this project a subsequent stage of an earlier project? ❑ Yes 0 No
If yes,briefly describe the past development,timeline and any past environmental review.
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7. Cover types: Estimate the acreage of the site with each of the following cover types before and after
development:
Before After Before After
Wetlands 0.38 0 Lawn/landscaping Lawn/landscaping38.51 20.67
Deep 0 0 Impervious 6.56 41.98
water/streams surface
Wooded/forest 6.33 0 Stormwater Pond 0 3.78
Brush/Grassland 1.36 0 Drainageway 2.07 2.07
Cropland 13.29 0
TOTAL 68.5 68.5
8. Permits and approvals required: List all known local, state and federal permits,approvals,
certifications and financial assistance for the project. Include modifications of any existing permits,
governmental review of plans and all direct and indirect forms of public financial assistance including
bond guarantees,Tax Increment Financing and infrastructure. All of these final decisions are
prohibited until all appropriate environmental review has been completed. See Minnesota Rules,
Chapter 4410.3100.
Unit of Government Type of Application Status
FEDERAL
US Army Corps of Engineers . Section 404 Permit To be determined
STATE
Minnesota Pollution Control • Stormwater Pollution Prevention Plan(SWPPP) To be obtained
Agency(MPCA) . NPDES/SDS Construction Stormwater(CSW)
General Permit
• Sanitary Sewer Extension
DNR • MN Natural Heritage Database Review Complete
• Water Appropriation Permit To be obtained,if
necess
ary
State Historic Preservation . Archeological/Historic Sites Review Complete
Office
MN Dept.of Health . Watermain Extension To be obtained,if
• Abandonment of Water Wells
necessary
LOCAL
City of Shakopee . Preliminary Plat To be obtained
• Final Plat
• Planned Unit Development Overlay
• Site/Building Plan Review
• Building Permit
• Wetland Conservation Act approval
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Cumulative potential effects may be considered and addressed in response to individual EAW Item
Nos.9-18, or the RGU can address all cumulative potential effects in response to EAW Item No. 19.
If addressing cumulative effect under individual items, make sure to include information requested
in EAW Item No. 19
9. Land use:
a. Describe:
i. Existing land use of the site as well as areas adjacent to and near the site,including parks,
trails,prime or unique farmlands.
The majority of the project site is vacant with a vegetative land cover that is utilized annually for
Sever's Fall Festival and Corn Maze. Small wooden carnival structures consisting of food and
beverage sale booths,carnival games,and performance stages remain onsite throughout the year.The
northern portion of the site contains gravel parking and drive areas that are used occasionally during
concerts and other events at Canterbury Park. The southeast portion of the site is currently being used
as a staging area for the adjacent power plant construction. The area consists of a gravel parking lot
that is being used to stage equipment and a job trailer until construction activities are complete.The
southwest corner of the project site is in use as a farmstead, and is not owned or operated by the
project proposer.
High density residential development is located directly west and adjacent to the project site.
Canterbury Park,an entertainment venue that offers a casino,horse-racing events,and host concerts
and other activities throughout the year,is located adjacent and east of the project site.The Upper
Valley Drainageway System is located against and to the west of the site (refer to Figure 4 in
Appendix A).A power plant is currently under construction in southeast quadrant of the intersection
of Eagle Creek Boulevard and Veirling Drive.
No unique resources or corridors are located on the project site. Pedestrian trails are located adjacent
to the project site along Eagle Creek Boulevard,Alysheba Road,and Shenandoah Drive. The site is
less than a mile south of the Minnesota River and the Minnesota Valley State Trail. The Minnesota
River corridor provides recreation opportunities with pedestrian and bicycle trails and water access
points.
ii. Plans. Describe planned land use as identified in comprehensive plan (if available) and any
other applicable plan for land use,water,or resources management by a local,regional,
state,or federal agency.
The City of Shakopee Comprehensive Plan designates the project site as Entertainment(E). The City
of Shakopee conducts the surface water quality permitting activities on behalf of the Lower
Minnesota River Watershed District within the city.
iii. Zoning,including special districts or overlays such as shoreland,floodplain,wild and
scenic rivers,critical area, agricultural preserves,etc.
The project site is currently zoned Major Recreation(MR).The purpose of the MR zone is to create
opportunity for large amusement and recreation attractions with a regional draw,with land use
compatibility and street efficiency. There are no shoreland or floodplain overlays.
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b. Discuss the project's compatibility with nearby land uses,zoning,and plans listed in Item 9a
above,concentrating on implications for environmental effects.
The proposed residential components would be consistent with the residential land uses located
adjacent and west of the project site.The Shenandoah Drive extension will provide a buffer between
the new residential uses and Canterbury Park. Eagle Creek Boulevard will serve as a buffer between
existing residential uses to the south and the proposed hotel,restaurant,and retail uses.
Restaurants are a permitted,conditional,and Planned Unit Development(PUD)use allowed under the
Major Recreation zoning.Hotel and retail are conditional and PUD uses under the Major Recreation
zoning.A Planned Unit Development(PUD)overlay does allow for single use and mixed use
residential development in this zone. The majority of the project site does not lie within the approved
PUD for Canterbury Park.A new PUD for the 700-unit apartment project is anticipated to be
submitted to the City concurrently with the EAW,the remainder of the development will be
submitted to the City at a future date as needed.
The Comprehensive Plan states that the area of land adjacent to Canterbury Park has been reserved
for expansion and spin-off uses. The Comprehensive Plan goes on to state that the intent of the Major
Recreation zone is to accommodate recreation and associated uses. The Comprehensive Plan does not
exclude any of the uses proposed for the project and the project does not require a Comprehensive
Plan Amendment.
c. Identify measures incorporated into the proposed project to mitigate any potential incompatibility
as discussed in Item 9b above.
The project will incorporate landscaping and setbacks to provide buffers between uses as needed. The
proposed uses are compatible with existing zoning as permitted,conditional, and PUD uses as noted
above. A PUD will be submitted to the City for approval.
10. Geology,soils and topography/land forms:
a. Geology- Describe the geology underlying the project area and identify and map any susceptible
geologic features such as sinkholes, shallow limestone formations,unconfined/shallow aquifers,
or karst conditions. Discuss any limitations of these features for the project and any effects the
project could have on these features. Identify any project designs or mitigation measures to
address effects to geologic features.
Surficial geologic deposits are classified as grey Cloud terrace.Bedrock beneath the site consists of
the Prairie du Chien Group limestone formation which is predominantly dolomitic limestone and
dolomite.A geotechnical evaluation was prepared in February 2017 for the portion of the site where
the apartments for Phase I will be developed and is included in Appendix C. The results of this report
are assumed to generally represent the entirety of the site for the purposes of this EAW,however,
additional geotechnical investigations can be completed for future development phases if deemed
needed by the City. The study characterizes subsurface conditions for the purposes of underground
utility siting and subgrade preparation requirements for foundations,floor slabs,exterior slabs,and
pavements. Soil borings and test pits were conducted onsite. Topsoil onsite ranges in thickness from
half a foot to three and a half feet.Bedrock deposits were found within 2 feet of the surface.
Recommendations from this report will be incorporated into engineering and design as needed.
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A SWPPP will be implemented during construction as part of the NPDES permit requirements for the
project. The SWPPP will list all best management practices that will be utilized to minimize impacts
to groundwater from project development.
b. Soils and topography-Describe the soils on the site,giving NRCS(SCS)classifications and
descriptions,including limitations of soils. Describe topography,any special site conditions
relating to erosion potential, soil stability or other soils limitations, such as steep slopes,highly
permeable soils. Provide estimated volume and acreage of soil excavation and/or grading.
Discuss impacts from project activities(distinguish between construction and operational
activities)related to soils and topography. Identify measures during and after project construction
to address soil limitations including stabilization, soil corrections or other measures.
Erosion/sedimentation control related to stormwater runoff should be addressed in response to
Item I I.b.ii.
The project site is level or gently sloping and does not contain any hydric soils as shown in the soil
characteristics table below. Refer to Figure 5 in Appendix A.
Map Unit Soil Name Slope % Hydric
CdA Co aston silt loam 0-2 No
DaA Dakota loam 0-2 No
DbA Dickman sandy loam 0-2 No
HdA Sparta fine sand 0-2 No
HdB Sparta fine sand 2-6 No
Sc Stony land - No
TcB Terril loam 2-6 No
A SWPPP will be implemented during construction as part of the NPDES permit requirements for the
project. The SWPPP will list all best management practices that will be utilized to minimize erosion
and sedimentation from the site during construction.
11. Water resources:
a. Describe surface water and groundwater features on or near the site in a.i. and a.ii.below.
i. Surface water-lakes, streams,wetlands,intermittent channels, and county/judicial ditches.
Include any special designations such as public waters,trout stream/lake,wildlife lakes,
migratory waterfowl feeding/resting lake, and outstanding resource value water. Include
water quality impairments or special designations listed on the current MPCA 303d Impaired
Waters List that are within 1 mile of the project. Include DNR Public Waters Inventory
number(s),if any.
There is one potential wetland within the project site that has been identified through an aerial photo
review and will need to be field verified in the future. It is located in a depression towards the
southeast end of the site.There is a 24-inch pipe,whose invert is approximately 18 inches higher than
the basin low point,which exits to the northeast.This basin is charged through overland flow. This
potential wetland is identified on NWI mapping as a PEM1A(Palustrine,Emergent,Persistent,
Temporarily flooded)wetland. Refer to Figure 6 in Appendix A.No DNR public waters are located
on or adjacent to the project site (refer to Figure 7 in Appendix A).
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There is a wooded depression along the northwest edge of the site which is currently used for
stormwater storage. There is a 30-inch pipe,whose invert is approximately 36"higher than the basin
low point,which exits to the east. This basin is charged through overland flow.
A drainage feature called the Upper Valley Drainageway System(shown in Figure 4)is located near
the western edge of the project site. It enters the site from the south via culvert beneath Eagle Creek
Boulevard and travels north until it reaches about the midpoint of the site,on the west side,where it
then turns to the northwest and continues offsite. This ditch system drains numerous portions of the
City of Shakopee and directs flow towards a pretreatment area and eventually to the Minnesota River.
The Minnesota River lies within a mile of the Project Site and has been listed by the MPCA as an
impaired waterbody. The river is impaired for mercury in fish tissue,mercury in the water column,
polychlorinated biphenyls(PCBs)in fish tissue,and turbidity.
ii. Groundwater—aquifers, springs, seeps. Include: 1)depth to groundwater;2)if project is
within a MDH wellhead protection area; 3)identification of any onsite and/or nearby wells,
including unique numbers and well logs if available. If there are no wells known on site or
nearby,explain the methodology used to determine this.
Groundwater was not encountered during the soil borings and test pits conducted for the geotechnical
evaluation included in Appendix C. The project site is located within the wellhead protection area and
the Drinking Water Supply Management Area(DWSMA)for the City of Shakopee. Do to the
proximity and type of bedrock,groundwater is highly vulnerable to contamination from land use
activities. Karst conditions are possible and infiltration is not recommended or proposed to manage
stormwater from the site.The MDH County Well Index did not identify any wells on the project site.
If any wells are encountered they will be sealed in accordance with MDH requirements.
b. Describe effects from project activities on water resources and measures to minimize or mitigate
the effects in Item b.i.through Item b.iv.below.
i. Wastewater-For each of the following,describe the sources, quantities and composition
of all sanitary,municipal/domestic and industrial wastewater produced or treated at the
site.
1) If the wastewater discharge is to a publicly owned treatment facility,identify any
pretreatment measures and the ability of the facility to handle the added water and
waste loadings,including any effects on,or required expansion of,municipal
wastewater infrastructure.
The proposed development will generate wastewater typically associated with residential households
as well as commercial type facilities such as retail shopping and restaurants.Wastewater will be
conveyed to the Blue Lake Wastewater Treatment Plant(WWTP)via the City of Shakopee sanitary
sewer system.
It is estimated that the proposed development will generate an average of 309,615 gallons per day
(GPD). This estimate is based on equivalent Sewer Availability Charge (SAC)values, and unit
parameters,taken from Met Council SAC Procedure Manual(2017) and illustrated in the table below.
Wastewater from the proposed development will be conveyed via new sanitary sewer pipe,installed
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and connected as part of the development,to the existing public sanitary sewer main line located at
the east property line.
Establishment Unit Value Unit #of Discharge,
(Gal/Da /Unit) Type Units GPD
Residential Multi-Family Apartments 274.0 Residence 700.0 191,800.0
Residential Townhomes 274.0 Residence 156.0 42,744.0
Food&Drink- Restaurants,Full Service 27.4 Seat 1840.0 50,416.0
Hotels/Motels 137.0 Room 120.0 16,440.0
Office-General Office(deduct mech, 274.0 /2,400 sf 10.0 2,740.0
stairwells, storage, etc...)
Residential Parking Garage 274.0 /274 stalls 2.2 611.0
Retail-(deduct mech, stairwells, storage, 274.0 /3,000 sf 10.5 2,877.0
etc...)
Swimming Pool 274.0 /900 SF 7.3 1,986.5
Average Daily Flow(GPD) 309,614.5
Peaking Factor 3.6
Peak Daily Flow(GPD) 1,114,612.3
The Blue Lake WWTP has an average wastewater design flow of capacity of 42 million GPD and has
seen an average inflow value of 26.73 million GPD over a recent 12 month period(Metropolitan
Council Inflow Summary Report dated January 2017).
The City of Shakopee has indicated that the existing sanitary sewer system was designed and
constructed to include wastewater flows generated by future developments within the area of the
proposed development. Wastewater generated by the proposed development will not require
modification of the existing wastewater infrastructure or treatment plant.
2) If the wastewater discharge is to a subsurface sewage treatment systems(SSTS),
describe the system used,the design flow,and suitability of site conditions for such a
system.
No wastewater will be discharged to a subsurface sewage treatment system(SSTS).All wastewater
generated by the proposed development will be conveyed to the Blue Lake WWTP.
3) If the wastewater discharge is to surface water,identify the wastewater treatment
methods and identify discharge points and proposed effluent limitations to mitigate
impacts. Discuss any effects to surface or groundwater from wastewater discharges.
Wastewater from the proposed development will be treated at the Blue Lake WWTP. The plant
provides mechanical,biological,and chemical treatment to the wastewater before discharging it into
the Minnesota River. There are no groundwater or surface water impacts anticipated from the
wastewater produced by the proposed development.
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ii. Stormwater-Describe the quantity and quality of stormwater runoff at the site prior to
and post construction. Include the routes and receiving water bodies for runoff from the
site (major downstream water bodies as well as the immediate receiving waters). Discuss
any environmental effects from stormwater discharges. Describe stormwater pollution
prevention plans including temporary and permanent runoff controls and potential BMP
site locations to manage or treat stormwater runoff. Identify specific erosion control,
sedimentation control or stabilization measures to address soil limitations during and
after project construction.
The proposed project site is tributary to the Minnesota River and lies within two sub-watersheds,Mill
Pond and Blue Lake, of the City of Shakopee's Sub-watershed Delineation Map(Figure III-4)of the
Comprehensive Water Resource Management Plan (January 2012).
The City of Shakopee Water Resource Management Plan(WRMP)applies Nationwide Urban Run-
off Program(NURP) Standards for the design of new stormwater management ponds and the use of
the Minnesota Pollution Control Agency's Best Management Practices(BMPs)for all proposed
developments to reduce non-point source pollution associated with stormwater run-off.
The majority of existing site runoff would be from the current farmstead and previously farmed areas
with the exception of a small northerly portion of the site which is currently a paved and/or gravel
parking lot, and the southeast portion of the project site which has most recently been used a gravel
lay down area for staging purposes related to the offsite construction of the new power plant to the
west.
The type of run-off generated by the existing farmstead, and previous agricultural area,is typical
pasture and previously farmed land(i.e.residual fertilizer,herbicide,pesticide, sediment from tilling
and planting,etc).The stormwater run-off generated by this area is directed to a large centrally
located depression where it is infiltrated.
The existing parking areas to the north,and the gravel construction staging area at the southeast, drain
to a subsurface storm sewer system which leads to an existing stormwater management system
located on the adjacent Canterbury Park property where it is treated prior to discharge via an existing
42" storm sewer pipe to the Upper Valley Drainage Way System which drains northwest to the
Minnesota River approximately 1.5-miles away.
The proposed development must provide a stormwater management system which provides water
quality treatment,as well as water quantity and rate control,in compliance with the City's WRMP.
Water quality treatment must meet NURP guidelines; however,the City will accept other treatment
methods on a case-by-case basis. Due to excavation difficulties inherent with the existing shallow
bedrock found throughout the project site,the proposed development will consist of a series of wet
ponds and dry ponds which shall meet or exceed the required water quality treatment through wet
detention in accordance with City standards and/or filtration in accordance with accepted practices
such as media and vegetative filters as specified in the Minnesota Stormwater Manual.
Attempts to reduce the quantity of stormwater runoff in accordance with the City's WRMP,as well as
the MPCA General Permit,through the use of infiltration is prohibited due to the presence of shallow
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bedrock,potential karst soils,and the identification of a majority of the site being located within the
City's Drinking Water Supply Management Area.
Rate control will be provided in accordance with the City's WRMP which allows a maximum
discharge rate of 1/3 CFS per acre of newly developed land for areas of land tributary to the
Minnesota River via within the Mill Pond Subcatchment Area,and 1/10 CFS per acre of newly
developed land for areas within the Blue Lake Subcatchment Area.However,the City's WRMP
allows the maximum peak discharge rate to be waived to the extents necessary to be limited to no less
than the area of an 8-inch opening,and/or allow the outlet to be sized to allow the detention area to
draw down to within one foot of the normal run-out elevation within the 72-hour following the onset
of a 100-year rainfall event.
The proposed project site will require approximately 17.6 AC-FT of storage to meet the allowable
discharge rate requirements of the City's WRMP for the portion of the project tributary to Mill Pond
Subcatchment and approximately 3.0 AC-FT of storage to meet the allowable discharge rate
requirements of the City's WRMP for the portion of the project tributary to the Blue Lake
Subcatchment which will be included as part the stormwater management designs for development
plan approval.Future phases will require additional assessment of surface water management system
needs and will comply with all applicable rules and regulations.
Permanent Erosion and Sedimentation Control
Stormwater will be treated prior to discharge according to the MPCA requirements for Permanent
Stormwater Management System in the NPDES Construction Permit and the Lower Minnesota River
Watershed District and City of Shakopee WRMP for stormwater treatment and rate control. It is
anticipated that stormwater treatment will include the construction of wet ponds and filtration basins
to remove suspended solids from the runoff prior to its discharge from the site. Stormwater treatment
facilities,and outlet control structures,will be designed and constructed to minimize sediment
transport. The proposed stormwater treatment systems will be designed to have adequate capacity to
provide storage and sediment control for stormwater runoff after construction of the development.
Permanent BMPs will also include seeding,mulching and sodding.
Temporary Erosion and Sedimentation Control
The project will require a National Pollutant Discharge Elimination System(NPDES) construction
permit through the Minnesota Pollution Control Agency(MPCA). Temporary erosion and sediment
control measures will be implemented throughout the construction activities to protect drainage areas
consistent with NPDES and impaired waters requirements.
Erosion control measures during construction will include BMPs as required by the City of Shakopee,
the Lower Minnesota River Watershed District, and the NPDES requirements. Temporary erosion
control measures may include:
• Rock entrances
• Silt fence
• Biorolls
• Erosion control mats and wood fiber blankets(as required)
• Inlet Protection
• Rock check dams
• Temporary seeding and mulching
• Temporary sedimentation basins(as required)
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iii. Water appropriation-Describe if the project proposes to appropriate surface or
groundwater(including dewatering). Describe the source,quantity,duration,use and
purpose of the water use and if a DNR water appropriation permit is required. Describe
any well abandonment. If connecting to an existing municipal water supply,identify the
wells to be used as a water source and any effects on,or required expansion of,municipal
water infrastructure. Discuss environmental effects from water appropriation,including
an assessment of the water resources available for appropriation. Identify any measures to
avoid,minimize,or mitigate environmental effects from the water appropriation.
Groundwater was not encountered during soil borings and test pits. The project is not anticipated to
encounter water during construction or operation and therefore,need for a water appropriation permit
is not anticipated.However,groundwater levels can fluctuate in response to rainfall, flooding,
irrigation, seasonal freezing and thawing,surface drainage modifications,and other factors. Project
planning will anticipate fluctuations and an appropriation permit will be obtained as needed.
iv. Surface Waters
a) Wetlands-Describe any anticipated physical effects or alterations to wetland features
such as draining,filling,permanent inundation,dredging and vegetative removal.
Discuss direct and indirect environmental effects from physical modification of
wetlands,including the anticipated effects that any proposed wetland alterations may
have to the host watershed. Identify measures to avoid(e.g.,available alternatives
that were considered),minimize,or mitigate environmental effects to wetlands.
Discuss whether any required compensatory wetland mitigation for unavoidable
wetland impacts will occur in the same minor or major watershed,and identify those
probable locations.
It is anticipated that the one wetland onsite will be removed and replaced through mitigation banking.
This wetland may have been created to assist in stormwater management and may be considered as an
incidental wetland. Its contribution to the stormwater management of the area has been accounted for
in the stormwater management plan for the site.A delineation will be completed and reviewed and
approved as applicable.Final assessment of impact and replacement of the wetland will be completed
as part of the permitting process.
b) Other surface waters-Describe any anticipated physical effects or alterations to
surface water features (lakes, streams,ponds, intermittent channels,county/judicial
ditches)such as draining,filling,permanent inundation,dredging,diking, stream
diversion,impoundment, aquatic plant removal and riparian alteration. Discuss
direct and indirect environmental effects from physical modification of water
features. Identify measures to avoid,minimize,or mitigate environmental effects to
surface water features,including in-water Best Management Practices that are
proposed to avoid or minimize turbidity/sedimentation while physically altering the
water features. Discuss how the project will change the number or type of watercraft
on any water body,including current and projected watercraft usage.
The wooded depression on the north end of the site will be removed and its stormwater management
functions will be accounted for by a stormwater pond at the north end of the site.No Federal
Emergency Management Agency(FEMA)designated floodplains are located on the site.
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The Upper Valley Drainageway System has no impacts proposed and will be avoided during future
development.
12. Contamination/Hazardous Materials/Wastes:
a. Pre-project site conditions-Describe existing contamination or potential environmental hazards
on or in close proximity to the project site such as soil or ground water contamination,abandoned
dumps,closed landfills,existing or abandoned storage tanks,and hazardous liquid or gas
pipelines. Discuss any potential environmental effects from pre-project site conditions that would
be caused or exacerbated by project construction and operation. Identify measures to avoid,
minimize or mitigate adverse effects from existing contamination or potential environmental
hazards. Include development of a Contingency Plan or Response Action Plan.
A Phase I Environmental Site Assessment(ESA)was prepared for the project site by Wenck and
Associates and is included in Appendix D. The ESA identifies environmental conditions and
historical conditions on the site related to the presence or likely presence of any hazardous substance
or petroleum product in,on or near the site,including any past release that has been addressed in
accordance with applicable requirements. The ESA included all project parcels currently owned by
the project proposer but does not include the farmstead parcels located on the southwest corner of the
project site.The ESA included records retrieval and review of records, site reconnaissance, and
interviews of people with knowledge of the site.
Historic use of the site indicates it was vacant agricultural cropland and farmstead until about 1993
after which the Corn Maze began utilizing the property. The historic uses for the majority of the
project site show no evidence of a release or material threat of a release of petroleum products or
hazardous materials. The ESA did identify that the farmstead on the project site was enrolled in the
Petroleum Brownfields Program for a non-tank related petroleum release. Contamination to
groundwater or off-site was not reported. Phase I and Phase II ESAs were prepared for the farmstead
portion of the site and the MPCA granted a regulatory closure of their investigation. Due to the lack
of groundwater and off-site contamination reported this site was determined to not be a regulatory
environmental condition for the rest of the project site.However,if this portion of the site is
developed further assessment may be required.Additionally,other nearby sites of regulatory interest
including Canterbury Park,a registered Concentrated Animal Feedlot Operation,were found to have
material threat of release to the project site.
b. Project related generation/storage of solid wastes-Describe solid wastes generated/stored during
construction and/or operation of the project. Indicate method of disposal. Discuss potential
environmental effects from solid waste handling, storage and disposal. Identify measures to
avoid,minimize or mitigate adverse effects from the generation/storage of solid waste including
source reduction and recycling.
Construction of the proposed project will result in the generation of solid waste and construction
waste material.All waste and unused building materials will be properly disposed of off-site.
During project operation,municipal solid waste will be hauled away by a local,licensed garbage
hauler and new residential and commercial tenants will be encouraged to recycle.
c. Project related use/storage of hazardous materials-Describe chemicals/hazardous materials
used/stored during construction and/or operation of the project including method of storage.
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Indicate the number,location and size of any above or below ground tanks to store petroleum or
other materials.Discuss potential environmental effects from accidental spill or release of
hazardous materials. Identify measures to avoid,minimize or mitigate adverse effects from the
use/storage of chemicals/hazardous materials including source reduction and recycling. Include
development of a spill prevention plan.
During construction and operation of the project vehicles containing gasoline will be present on site.
Minimal amounts of gasoline may be stored on site,in approved containers with secondary leak
protection. Toxic or hazardous materials present after construction will be consistent with residential
and commercial uses and may include pesticides and herbicides. The potential for contamination is
considered to be low.No above or below ground tanks are proposed to be stored onsite following
construction.
d. Project related generation/storage of hazardous wastes -Describe hazardous wastes
generated/stored during construction and/or operation of the project. Indicate method of disposal.
Discuss potential environmental effects from hazardous waste handling, storage, and disposal.
Identify measures to avoid,minimize or mitigate adverse effects from the generation/storage of
hazardous waste including source reduction and recycling.
Construction of the project will not involve the generation of significant amounts of hazardous waste.
Hazardous waste generated will be properly disposed of. The anticipated land uses proposed for the
project site will may generate or require the storage of business type hazardous waste materials onsite
and would be typical of residential,retail,and restaurant uses.
13. Fish,wildlife,plant communities, and sensitive ecological resources(rare features):
a. Describe fish and wildlife resources as well as habitats and vegetation on or in near the site.
The site is has some vegetative cover, some gravel parking areas,and some structures. The site is located
in the vicinity of the Minnesota River wildlife corridor.The surrounding area includes developed areas as
well as vacant land and land in agricultural use.
b. Describe rare features such as state-listed(endangered,threatened or special concern)species, native
plant communities,Minnesota County Biological Survey Sites of Biodiversity Significance,and other
sensitive ecological resources on or within close proximity to the site. Provide the license agreement
number(LA-___)and/or correspondence number(ERDB 20170287) from which the data were
obtained and attach the Natural Heritage letter from the DNR. Indicate if any additional habitat or
species survey work has been conducted within the site and describe the results.
No areas of biodiversity significance are located on or adjacent to the project site (refer to Figure 8 in
Appendix A). The DNR's Natural Heritage Information System was reviewed for the presence of
State-listed threatened,endangered,or special concern species within an approximate one-mile radius
of the site. The DNR identified two rare features,the loggerhead shrike and the gopher snake,in
correspondence dated March 27,2017,included in Appendix B. The loggerhead shrike is state-listed
endangered bird that was documented breeding the project area in 1994.Loggerhead shrike can be
found in native prairie,pastures,old fields and orchards,cemeteries,grassy roadsides,and farmyards.
The project site and surrounding area does contain suitable habitat so it is possible that the loggerhead
shrike could breed in the area. The gopher snake,a state-listed species of special concern,has been
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documented in the project area and could be found onsite. The gopher snake prefers dry, sandy or
bluff prairies and will nest or hibernate in old burrows.
c. Discuss how the identified fish,wildlife,plant communities,rare features and ecosystems may be
affected by the project. Include a discussion on introduction and spread of invasive species from the
project construction and operation. Separately discuss effects to known threatened and endangered
species.
During construction of the project there is potential to disturb or harm the rare features identified in
the NHIS database.The loggerhead shrike may be nesting on or near the site between April and July
and removal of trees or shrubs during this time has the potential to impact this species.Additionally,
use of plastic erosion control mesh has the potential to entangle and kill a variety of small animals
including the gopher snake.
d. Identify measures that will be taken to avoid,minimize,or mitigate adverse effects to fish,
wildlife,plant communities, and sensitive ecological resources.
The DNR identified measures to be taken in their correspondence dated March 27,2017,included in
Appendix B. To minimize potential impacts to the gopher snake erosion control mesh,if used,will be
made of only wildlife friendly materials. To minimize potential impacts to the loggerhead shrike the
following mitigation measures will be implemented during construction:
• Avoid or minimize tree and shrub removal within suitable habitat during loggerhead shrike
breeding season(April through July).
• If any tree or shrub will be removed from suitable habitat suitable habitat during breeding
season,inspect the trees/shrubs for active nests prior to removal.
• Report any loggerhead shrike sightings to the DNR.
Implementation of these measures will mitigate any potential impacts to rare features located on or near
the project site.
14. Historic properties:
Describe any historic structures,archeological sites, and/or traditional cultural properties on or in
close proximity to the site. Include: 1)historic designations,2)known artifact areas,and 3)
architectural features.Attach letter received from the State Historic Preservation Office(SHPO).
Discuss any anticipated effects to historic properties during project construction and operation.
Identify measures that will be taken to avoid,minimize,or mitigate adverse effects to historic
properties.
The SHPO was contacted regarding the potential for historic, cultural, or architectural resources on
and near the site. SHPO's records,included in Appendix B,indicates there are numerous resources in
the project vicinity,but not on the project site.Offsite resources are not anticipated to be impacted by
the development of the project.Although no resources have been identified onsite, in the event that a
possible resource is encountered during project construction, all activities will cease and proper
authorities will be contacted.
15. Visual:
Describe any scenic views or vistas on or near the project site. Describe any project related visual
effects such as vapor plumes or glare from intense lights. Discuss the potential visual effects from the
project. Identify any measures to avoid,minimize,or mitigate visual effects.
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Development of the site will change the visual landscape from vacant vegetated land to an urban
landscape with buildings and streets. This will result in a change to the views on or near the site.
However,these views are consistent with surrounding land uses and anticipated land use for the site
16. Air:
a. Stationary source emissions-Describe the type, sources, quantities and compositions of any
emissions from stationary sources such as boilers or exhaust stacks. Include any hazardous air
pollutants,criteria pollutants, and any greenhouse gases. Discuss effects to air quality including
any sensitive receptors,human health or applicable regulatory criteria. Include a discussion of
any methods used assess the project's effect on air quality and the results of that assessment.
Identify pollution control equipment and other measures that will be taken to avoid,minimize,or
mitigate adverse effects from stationary source emissions.
No stationary source of air emissions is proposed as part of the project.
b. Vehicle emissions-Describe the effect of the project's traffic generation on air emissions.
Discuss the project's vehicle-related emissions effect on air quality. Identify measures(e.g. traffic
operational improvements,diesel idling minimization plan)that will be taken to minimize or
mitigate vehicle-related emissions.
Motor vehicle emissions will be associated with vehicles traveling to and from the development site
and from construction equipment necessary for the proposed construction activities. The most critical
pollutant associated with vehicular traffic in Minnesota is carbon monoxide(CO). Carbon monoxide
(CO)is one of five vehicle emission pollutants for which the US Environmental Protection Agency
has standards.CO is a colorless,odorless and tasteless toxic gas produced by the incomplete burning
of carbon in fuel.
Concentrations of carbon monoxide are typically greatest at intersections with poor levels of service
because of excessive idling or acceleration of vehicles. The existing concentration of carbon
monoxide at the project location is considered to be low because no part of Scott County has been
identified as a Carbon Monoxide Level Non-Attainment Location. The Minnesota Pollution Control
Agency has a nearby ambient air quality monitoring station in Shakopee (MPC Station SPPRC 505)
to track carbon monoxide levels.
c. Dust and odors-Describe sources,characteristics,duration,quantities, and intensity of dust and
odors generated during project construction and operation. (Fugitive dust may be discussed under
item 16a). Discuss the effect of dust and odors in the vicinity of the project including nearby
sensitive receptors and quality of life. Identify measures that will be taken to minimize or mitigate
the effects of dust and odors.
Odors generated during construction will be mitigated by maintenance of the construction equipment
to the manufacturers' specifications and by using appropriate fuel additives when necessary. Grading
and construction will temporarily generate dust.BMPs and other standard construction methods will
be used to reduce construction impacts such as intermittent applications of water to exposed soils as
needed to reduce dust during dry weather. Construction dust control is required to be in conformance
with City of Shakopee's ordinances and the NPDES Construction Stormwater permit.Following
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construction,no dust is anticipated generated. The operation of the project is not anticipated to
involve processes that would generate odors.
17. Noise
Describe sources,characteristics,duration,quantities,and intensity of noise generated during project
construction and operation. Discuss the effect of noise in the vicinity of the project including 1)
existing noise levels/sources in the area,2)nearby sensitive receptors,3)conformance to state noise
standards,and 4)quality of life.Identify measures that will be taken to minimize or mitigate the
effects of noise.
The site is located in an urban/suburban area and is surrounded by residential areas,entertainment and
commercial land uses. Existing noise sources are those typical of residential areas and consist mainly
of traffic on the area roadways.Additionally,noise from the existing Canterbury Park may include
concert noise and noise associated with racing or special event activities. The nearest sensitive
receptors are the residential uses to the west and south.Following completion of the first project
phase, sensitive receptors will be located in the apartments constructed. During construction of future
phases these receptors would be subject to construction noise.
Grading and construction will temporarily generate noise.BMPs and other standard construction
methods will be used to reduce construction impacts such as limiting hours of operation to comply
with the noise regulations in City ordinance. Construction noise will be limited to daytime hours
consistent with the City of Shakopee's construction and noise ordinances(7 am to 10 pm on
weekdays,9 am to 9 pm on weekends and holidays). Construction equipment is expected to be
dispersed on the site rather than concentrated in one limited area for extended periods of time to limit
potential impacts.
18. Transportation
a. Describe traffic-related aspects of project construction and operation. Include: 1)existing and
proposed additional parking spaces,2)estimated total average daily traffic generated, 3)
estimated maximum peak hour traffic generated and time of occurrence,4)indicate source of trip
generation rates used in the estimates, and 5) availability of transit and/or other alternative
transportation modes.
Based on the conceptual site plan,there will be a total of 2,290 parking spaces provided for the entire
mixed-use development. Following provides a breakdown of where the spaces will be allocated:
• North Townhomes— 135 parking spaces(2.25 spaces per unit)
• Multi-Family Apartments — 1,050 parking spaces (1.5 spaces per unit proposed based upon
developers experience with similar apartment projects of similar scale and unit mix.)
• South Townhomes—216 parking spaces(2.25 spaces per unit)
• West Commercial— 150 parking spaces
• East Commercial—700 parking spaces
An estimated parking needs assessment based upon the requirements of City Code is provided below.
All uses can comply with or exceed the City Code requirements,but it is anticipated the developer
will seek a reduction in the amount of required parking associated with the apartments through a PUD
application. Parking usage studies from similar developments elsewhere in the Metro can be
provided to document the real-world parking need for the proposed style and mix of units to be
proposed on this site.
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Land Use Number of Total Parking
Units Spaces
Residential -
y.��unit 856 1,926
......................................... 225.......... ......................................................................................
Hotels/Motels 1 120 120
............. der ..............................................................................
Hotels/Motels 1 per 2 employees 40 20
General
Commercial/
Retail 465
............................................. ......91.0.00.............................................
....... . ............
Total 2,531
While there are currently no transit options in the site vicinity,the project proposer is coordinating
with MetroTransit to provide a Bus Rapid Transit stop along the Shenandoah Drive extension.
b. Discuss the effect on traffic congestion on affected roads and describe any traffic improvements
necessary. The analysis must discuss the project's impact on the regional transportation system.
If the peak hour traffic generated exceeds 250 vehicles or the total daily trips exceeds 2,500, a
traffic impact study must be prepared as part of the EA W. Use the format and procedures
described in the Minnesota Department of Transportation's Access Management Manual,Chapter
5 (available at: http://www.doLstate.mn.uslaccessmanagementlresources.html)or a similar local
guidance,
c. Identify measures that will betaken to minimize or mitigate project related transportation effects.
A comprehensive Traffic Impact Analysis (TIA) was conducted for the project in order to determine
the project's impact on the surrounding transportation system. The TIA is included Appendix E. The
analysis considered Existing conditions, Phase 1 (2020) conditions (Background and Total) and Full-
Build(2025)conditions(Background and Total). Background growth volumes were generated for the
Phase 1 (2020) and Full-Build (2025) conditions using a two percent annual growth rate. The
following provides a general summary of forecasted trips and measures necessary to mitigate
anticipated impacts of the development on the surrounding transportation system.
Trip generation estimates for the proposed project were based on information provided in ITE's Trip
Generation 9th Edition. Reductions in the overall trip generation forecast were considered to account
for internal capture and pass-by. The following provides an explanation of these trip reductions:
• Internal Capture —Represents traffic that is generated by the proposed development that will
make a stop at another land use with the development, therefore never entering the external
roadway network. These trips are reduced from the base trip generation potential to determine
the total number of driveway trips the proposed development will generate. In this case,
internal capture trips will travel along Shenandoah Drive, but are still considered to be
"internal"for the purposes of this traffic analysis.
• Pass-By —Reflects the travel patterns of motorists who are already traveling on the adjacent
study roadways (Eagle Creek Boulevard) and stop at the site in route to another primary
destination. Based on ITE's Trip Generation Handbook, pass-by reduction can be applied to
General Commercial(0% during the AM peak and 34%during the PM peak) and Restaurants
(0%during the AM peak and 43%during the PM peak).
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The table below provides trip generation estimates for daily, AM peak hour, and PM peak hour, and
accounts for trip reductions due to internal capture and pass-by. Based on the calculation, the overall
development is anticipated to generate 13,136 net new daily trips, 771 net new AM peak hour trips,
and 632 net new PM peak hour trips. At the completion of Phase 1 (350 apartment units), the
development is anticipated to generate 2,328 net new daily trips, 179 net new AM peak hour trips,
and 217 net new PM peak hour trips. More detail information on the trip generation calculation is
provided Appendix C of the traffic study.
ITE Land Trip Generation Values
Land Use Use Code Intensity AM Total PM Total
Daily (In/Out) (In/Out)
Multi-Family 220 700 Dwelling 4,656 357 (71/286) 434 (282/152)
(Apartments) Units
Multi-Family 230 156 Dwelling 908 69(12/57) 81 (54/27)
(Townhomes) Units
Hotel 310 120 Rooms 492 64(38/26) 72(37/35)
General 62,000 Square 2,648 60(37/23) 230(110/120)
Commercial 820 Feet
Restaurants 932 31,000 Square 3,942 335 (184/151) 305 (183/122)
Feet
Total Site Generated Trips 13,136 885(342/543) 1,122 (666/456)
Internal Capture Reduction -- 110(55155) 410(205/205)
Total Driveway Trips 13,136 771 (285/486) 712(416/251)
Pass-By Reduction -- -- 80(40/40)
Total Net New Trips 13,136 771 (285/486) 632(421/211)
Based on the analysis, the following measures are necessary to minimize project related
transportation effects on the surrounding transportation system. More detailed information regarding
these measures is provided in Appendix C of the traffic study.
Phase 1 (2020) Conditions
• Shenandoah Drive—Extend Shenandoah Drive as a two-lane roadway through the proposed
development from its current terminus at Eastway AvenueBarenscheer Boulevard to the
current intersection of Vierling Drive & 121' Avenue E. As part of this, the realignment of
Barenscheer Boulevard is being considered.
• County Highway 83 & US 169 (Eastbound)—Extend the inside northbound right-turn lane to
Eagle Creek Boulevard to provide a full-length lane between the two intersections.
• County Highway 83 & Eagle Creek Boulevard— Convert the existing northbound right-turn
lane to a shared through-right lane and construct a new dedicated northbound right-turn lane.
• County Highway 83 & 121h Avenue E—Construct an additional westbound left-turn lane. This
improvement was identified in the County Highway 83 Corridor Readiness Study (Bolton &
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Menk, 2016). This improvement was included in the analysis but should be considered a
background improvement and not responsibility of the proposed mixed-use development.
• Proposed Roundabouts — Although not measures necessary to mitigate transportation
impacts,the development is considering the installation of roundabouts along the Shenandoah
Drive extension at major site driveways and the intersections of Vierling Drive & 12th
Avenue E and Vierling Drive &Eagle Creek Boulevard.
Full-Build(2025) Conditions
• County Highway 83 & US Highway 169 (WB)—Restripe the middle westbound off-ramp lane
to a shared left-turn and right-turn lane.
• County Highway 83 & Eagle Creek Boulevard—Extend the eastbound right-turn and left-turn
lanes to provide a total of 350 feet of storage.
• County Highway 83 Corridor — Evaluate and Optimize traffic signal timings from 121'
Avenue E to Eagle Creek Boulevard.
19. Cumulative potential effects: (Preparers can leave this item blank if cumulative potential effects are
addressed under the applicable EAW Items)
a. Describe the geographic scales and timeframes of the project related environmental effects that
could combine with other environmental effects resulting in cumulative potential effects.
Phase I of the project is proposed to be completed by 2020 and Phase II is anticipated to be completed by
2025.Any impacts to the environment(e.g.,wetland, stormwater)will be required to meet Federal, State,
and Local regulation and will be mitigated as required;therefore,it is not anticipated that these impacts
will combine to create a cumulative potential effect.
b. Describe any reasonably foreseeable future projects(for which a basis of expectation has been
laid)that may interact with environmental effects of the proposed project within the geographic
scales and timeframes identified above.
No known development in the immediate project vicinity is proposed. Should projects be proposed in the
vicinity of the project in the future,the impacts associated with those projects will be assessed and
mitigated as needed. It is not anticipated that future projects will combine with the impacts caused by the
proposed projects in this EAW to cause significant cumulative potential effects.
c. Discuss the nature of the cumulative potential effects and summarize any other available
information relevant to determining whether there is potential for significant environmental
effects due to these cumulative effects.
No known development is planned adjacent to the proposed project site at this time. Development of
the project is not anticipated to cause any future projects. Continued redevelopment of the Canterbury
Park site is always a possibility,but any such changes in land use on the adjacent site would be
reviewed as required by the City of Shakopee,and if necessary,a separate environmental review may
be necessary to be completed as a part of a future redevelopment project.
page 20
Page 26 of 161
20. Other potential environmental effects: If the project may cause any additional environmental
effects not addressed by items 1 to 19,describe the effects here,discuss the how the environment will
be affected,and identify measures that will be taken to minimize and mitigate these effects.
No additional environmental effects have been identified.
RGU CERTIFICATION. (The Environmental Quality Board will only accept SIGNED Environmental
Assessment Worksheets for public notice in the EQB Monitor.)
I hereby certify that:
• The information contained in this document is accurate and complete to the best of my
knowledge.
• The EAW describes the complete project;there are no other projects, stages or components other
than those described in this document,which are related to the project as connected actions or
phased actions,as defined at Minnesota Rules,parts 4410.0200, subparts 9c and 60,respectively.
• Copies of this EAW are being sent to the entire EQB distribution list.
Signature Date
Title
page 21
Page 27 of 161
4.13.1.
ST-TAKOPF.F.
Shakopee City Council
June 6, 2017
FROM: Rick Thomson, Project Coordinator
TO: Mayor and Council Members
Subject:
Accept Work on the 2014 Bituminous Trail Improvements Project No. 2014-7 and 2013-3.
Policy/Action Requested:
Approve Resolution 7893, accepting work on the 2014 Bituminous Trail Improvements for
projects 2014-7 & 2013-3.
Recommendation:
Staff recommends approving resolution 7893 which directs final payment of$32,262.76;
therefore accepting the work on the 2014 Bituminous Trail Improvements Project No. 2014-
7 & 2013-3.
Discussion:
All of the work for this project has been completed in accordance with the contract
documents. Attached is a Certificate of Completion showing the original contract amount of
$560,728.40 and the actual final costs of$511,875.25. The remaining amount left to pay is
$32,262.76.
Budget Impact•
This project is funded by a combination of County funds, SMSC Donation, Surface Water
Fund and Capital Improvement Fund.
ATTACHMENTS:
a Resolution 7893
a Certificate of Completion
a Location Map-Plan Cover Sheet
Page 28 of 161
RESOLUTION NO. 7893
A Resolution Accepting Work on
The 2014 Bituminous Trail Improvement
Projects No. 2013-3 & 2014-7
WHEREAS, pursuant to a written contract signed with the City of Shakopee on August 6,
2014, JTS Construction Inc. has satisfactorily completed the 2014 Bituminous Trail Improvement
Projects in accordance with such contract.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE,MINNESOTA that the work completed under said contract is hereby accepted
and approved.
BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to
issue a proper order for the final payment on such contract in the amount of$32,262.76, taking the
contractor's receipt in full.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this
6t' day of June, 2017.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2014PROJECTS/2014Bitu ou TrailImprovements/WORD/RES7893-ACCEPT-WORK
Page 29 of 161
CERTIFICATE OF COMPLETION
CONTRACT NO: 2014-7 & 2013-3 DATE: May 25,2017
PROJECT DESCRIPTION: 2014 Bituminous Trail Improvements
CONTRACTOR: JTS Construction, Inc.
PO Box 243
Lakeville, MN 55044
ORIGINAL CONTRACT AMOUNT . . . . . . . . . . . . . . . . . . . . . . . 5560,728.40
QUANTITY CHANGE AMOUNT . . . . . . . . . . . . . . . . . . . . . . . . . S -0-
CHANGE ORDER NO. THRU NO. AMOUNT S -0-
FINAL CONTRACT AMOUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . S51�5.25
LESS PREVIOUS PAYMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . S479,612.49
FINAL PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S 32,262.76
1, hereby certify that the above described work was inspected under my direct supervision and
that, to the best of my belief and knowledge, I find that the same has been fully completed in all
respects according to the contract, together with any modifications approved by City Council.
I, therefore, recommend above specified final payment be made to the above named
Contractor.
ro essional Ent
Page 30 of 161
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4.13.2.
H+ T OPEE
Shakopee City Council
June 6, 2017
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
Approval of Resolution 7894, restricting parking on County State Aid Highway 83 and
approving plans for County State Aid Highway 83 from County State Aid Highway 101 to
south of Valley Industrial Boulevard South (SAP 070-683-013).
Policy/Action Requested:
Approve Resolution 7894, a resolution restricting parking on County State-Aid Highway 83
and approving plans for improvements to County State-Aid Highway 83 from County State
Aid Highway 101 to Valley Industrial Boulevard South (SAP 070-683-013).
Recommendation:
Staff recommends to adopt Resolution 7894, as parking will not be possible. A no parking
and plan approval resolution is required for State-Aid approval.
Discussion:
Scott County is reconstructing CSAH 83 from CSAH 101 to Valley Industrial Boulevard
South. Construction will start this year and be completed by fall 2018. In order to construct
the improvements, parking restrictions are necessary on CSAH 83.
Attached is Resolution 7894, which restricts parking and approves construction plans for
CSAH 83 (SAP 070-683-013). Currently, there is no parking of vehicles on this roadway.
Staff has reviewed and commented on the construction plans for the improvements to
CSAH 83. This resolution is required by Mn/DOT for State-Aid funding for Scott County.
Scott County has provided an exhibit showing staging and traffic control during the
improvement project and a few sample sheets from the construction plans showing the
proposed layout of CSAH 83. These documents are also attached to the memo. The project
is proposing to install concrete pavement on CSAH 83 and thus the longer time frame needed
for traffic control and phasing.
Page 32 of 161
Budget Impact•
None.
ATTACHMENTS:
a Resolution 7894
a CSAH 83 Staging & Traffic Control Plan
a CSAH 83 Construction Plans (sample)
Page 33 of 161
RESOLUTION 7894
A Resolution
Approving Plans for County State Aid
Highway 83 (SAP 070-683-013)
And
Restricting Parking on County State Aid
Highway 83 (SAP 070-683-013)
WHEREAS, Scott County has planned the improvement of County State Aid Highway 83
from County State Aid Highway 101 to Valley Industrial Boulevard South in the City of Shakopee,
Minnesota; and
WHEREAS, plans for Project No. S.A.P. 070-683-013 showing proposed alignment,
profile grades and cross-sections for the reconstruction and improvement of County State Aid
Highway 83 within the limits of the City as a State Aid Project have been prepared and presented to
the City; and
WHEREAS, this improvement does not provide adequate width for parking on both sides
of the street; and approval of the proposed construction as a County State Aid Street project must
therefore be conditioned upon certain parking restrictions.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE,MINNESOTA:
1. Such plans, a copy of which is on file and of record in the Office of the Scott County
Engineer, are hereby approved.
2. The City of Shakopee shall prohibit the parking of motor vehicles on both sides of
County State Aid Highway 83 at all times.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota,
held this & day of June, 2017.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2017-PROJECT/COUNTY-PROJECTS//RES7894-CSAH83-NOPARK-APPROVE-PLANS
Page 34 of 161
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4.13.3.
H+ T OPEE
Shakopee City Council
June 6, 2017
FROM: Bruce Loney, Public Works Director
TO: Mayor & Council Members
Subject:
CR 83 Overhead Powerline Relocation.
Policy/Action Requested:
Approve the undergrounding of electrical powerlines along CSAH 83 from CSAH 101 to
Valley Industrial Boulevard South
Recommendation:
As per the attached Shakopee Public Utilities (SPU) memo, the overhead powerlines need to
be relocated along CSAH 83 from CSAH 101 to Valley Industrial Boulevard South. Staff is
recommending to relocate the powerlines overhead as this area is primarily an industrial zone.
Discussion:
Associated with the CSAH 83 project, relocation of approximately 1020 feet of overhead
powerlines needs to be done. SPU has received the costs and accepted the cost of
undergrounding or relocating overhead and to move this item forward to the City Council.
Staff has reviewed this item with the C SAH 83 plans and relocating overhead is acceptable.
Previously the overhead powerlines along 4th Avenue from Shenandoah Drive to CSAH 83
were left overhead.
Budget Impact•
The cost of relocating overhead is estimated at an additional amount of$50,253 which is a
cost to be borne by SPU or Scott County.
ATTACHMENT S:
D SPU Memo
Page 41 of 161
9b
SHAKOPEE PUBLIC UTILITIES
MEMORANDUM
TO: John Crooks,Utilities Manager
FROM: Joseph D. Adams, Planning& ngineering Director Oaxt.�-��
CR 83 Overhead Facilities Relocation
DATE: February 16, 2017
ISSUE
Scott County is re-constructing CR 83 from CR 101 to Valley Industrial Boulevard South(VIBS)
during 2017-18. The planned improvements to this section of the roadway will require the relocation
of approximately 1,020 feet of the overhead three phase electric utility feeder line designated DL-41.
BACKGROUND
DL-41 runs along the west side of CR 83 in the project area, extending west from CR 83 along the
south side of 4a'Avenue and east from CR 83 along the south side of VIBS.
DISCUSSION
Staff has reviewed the preliminary construction plans for the right of way improvements and has
determined:
This section of DL-41 must be relocated due to the planned road improvements. The estimated cost to
construct replacement overhead facilities and to remove the existing lines and power poles that have to
be relocated is $50,253, which includes $4,400 for removal.
The cost for construction of new overhead facilities plus removal and retirement of the existing y
overhead facilities that have to be relocated would normally be absorbed as an operating expense.
However,in this case an easement for the electric facilities was obtained when they were initially
constructed. The CR 83 road right of way at the time of electric line construction was only 33 feet
west of the centerline. Consequently, a 17 foot electric easement was granted by the adjacent property
owners Joseph and Muriel Koskovich on April 2nd, 1980 to the City of Shakopee and the Commission.
Scott County has indicated that utilities have the right to request cost reimbursement when relocating
their facilities the first time in these situations.
FF82110D
Page 42 of 161 �Ah
J
The estimated cost to relocate this section of DL-41 underground would be approximately$106,471,
which includes $4,400 for removal. The removal cost would normally be absorbed as an operating
expense,but for the easement situation described above. Should the City Council, under their right of
way management authority, order the relocated facilities be placed underground the additional cost of
$55,818 ($106,071-$50,253),would normally,per Commission policy,be funded out of the
Underground Relocation Fund. The question will be will Scott County reimburse 100% of the cost to
relocate the facilities underground if the undergrounding is so ordered by the Council or will Scott
County only reimburse the Commission for the overhead relocation cost estimate?
RECOMMENDATIONS
Staff recommends:
1. The Commission formally notifies Scott County of the Commission's intention to seek
reimbursement of the relocation costs.
2. The Commission accepts the estimated costs to relocate overhead facilities due to the planned
2017-18 CR 83 road improvement project.
3. The Commission directs staff to forward the estimated costs to the Council to aid the Council in
making their determination under the City's Right of Way Management Ordinance whether or
not to order the overhead facilities to be relocated underground.
4. The Commission requests clarification of the County's reimbursement policy, in the event the
Council orders the overhead facilities to be relocated underground
REQUESTED ACTION
Staff requests the Commission adopt the reconunended actions.
r
Page 43 of 161
. E N G I N E E R S
PLANNERS
DESIGNERS
Consulting Group,Inc.
January 16,2017
SRF No.9026
SUBJECT: C.S.A.H.83 and 4th Avenue Intersection Reconstruction
C.P.83-22(C.S.A.H. 83),S.A.P.070-683-013
Location:C.S.A.H.83 from C.S.A.H. 101 to 60'North of Valley Industrial Blvd S.
Dear Utility Owner:
At this time,SRF Consulting Group,Inc.and Scott County are in the process of finalizing the
construction plans for the above-referenced project.Utility Letters have been sent regarding the project
listed above via email and US Mail on October 13th and November 281 that included plans with the
depiction of all of the utility information we have gathered to date.A previous Utility Meeting was held
on October 27th,2016 at the Scott County Highway Department.The project involves bituminous paving,
a bituminous trail,grading,striping,signing,curb&gutter,and drainage.
Utility Relocation Meeting
Scotty County has scheduled the Utility Relocation Meeting at 10:00 AM on Thursday February 91,2017
at the Scott County Highway Department located at 600 County Trail E,Jordan,Minnesota.The purpose
of this meeting is to discuss the Utility Relocation and project schedule,resolve issues,and work toward
relocating utility facilities in an orderly and efficient manner. Scott County is requesting that all apparent
conflicts between the proposed project and your existing facilities be relocated by August 21"2017. This
meeting will be your best opportunity to avoid costly utility relocations.
According to Minnesota Statutes, section 216D.04, you must attend this meeting, or make other
arrangements to provide information. All utility owners must participate in the meeting and understand
any decisions that are made. Since the relocation of one utility owner's facilities can affect the existing and
proposed facilities of another, this meeting can provide you with opportunities to work together and
minimize your impacts. If you will be unable to attend,please send a representative to the meeting who
will be prepared to discuss relocations, schedules,and any other issues that arise and can make decisions
about this project.
Requirements for Relocations and Adjustments
Please review the enclosed plan sheets to determine what adjustment or relocation of your facilities will be
necessary to accommodate the proposed construction. You will need to adjust or relocate your facilities,
please bring a relocation schedule and two copies of a relocation plan to the Utility Relocation Meeting on
February 90'2017.
Instructions for preparing your relocation plans can be found in the MnDOT Utility Accommodation and
Coordination Manual.With your relocation plan,please include a relocation schedule.
i
Your schedule must include the estimated number of consecutive calendar days that you need to complete
each relocation activity or the date by which you plan to complete your work. You will also need to submit
i
Page 44 of 161
any items that the County,the contractor,or other utility owners must do before your relocation begins,and
any items on which your schedule is contingent, such as receipt of environmental permits,availability of
materials, or weather constraints.
Please break the schedule down into individual tasks,such as engineering,ordering and receiving materials,
securing contractors,performing the relocation work,etc. Include any instructions or constraints that others
must follow when working around your in-place facilities.
Reimbursable Relocations
Scott County is requesting all facilities located within the proposed roadway and marked as being in conflict
in the plans to be relocated. If you believe your relocation is eligible for reimbursement please contact
Anthony Sellner with Scott County at:
Scott County Highway Department
600 County Trail E
Jordan,MN 55352
Please show the location of any easements you may have on the plan. You do not need to provide legal
descriptions or documents with the plan; however, if you have not already done so, you must submit all
legal documents to the County with a letter indicating whether you intend to seek reimbursement for your
relocation work.
If you believe that any of your utility facilities meet the first move reimbursement requirement of Minnesota
Rules 8810.3300,subpart 3,please advise of this in writing.
If there is a valid reason why you cannot complete your relocation plan by the date above,or if you will not
be able to finish the necessary relocation prior to construction,please notify our office immediately.
Thank you for your cooperation in the design of this project.We believe that by working together,we can
reduce overall project costs,better serve the public,and provide a better experience for all involved.If
you have any questions or comments regarding the plan for this project or the requested information,
please contact Scott County at(952)496-8346.
Sincerely,
T�_t'- P/L
Kevin LaRue,P.E. i
Associate
SRF Consulting Group,Inc. i
klarue@srfconsultine.com
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One North Second Street,Suite 126,Fargo,ND 58102
cc: Anthony Sellner
Curt Kobilaresik I
Kevin Julie
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Page 45 of 161
SCOTT COUNTY 2017 PROJECT
4TH AVE & CR 83 RECONSTRUCTION
SPU OVERHEAD ELECTRIC RELOCATION
—/ STREET LIGHT MUST
BE MOVED
4TH AVE E
----8-------------- fro--------------
s 4s
� ..e —
�3PH OVERHEAD ELECTRIC
1020FTAFFECTED
3880
0
373
3PH OVERHEAD ELECTRIC
;i 60FTAFFECTED
45
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1
40
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CVpS
STREET LIGHT MUST
BE MOVED
oi
0 100 200 400
Feet Page 46 1"161 Scott County GI
4.C.1.
ST-TAKOPF.F.
Shakopee City Council
June 6, 2017
FROM: Jamie Polley
TO: Mayor and Council Members
Subject:
Recreation Facilities Custodial Contract
Policy/Action Requested:
Approve a contract with Multi-Services, Inc. for custodial services of the Community
Center, Ice Arena and Youth Building in the amount of$99,216/year and direct the
appropriate city representative to execute the contract.
Recommendation:
Approve the action requested.
Discussion:
The City Council changed to contracted custodial work in 2011 for the Community Center
and Youth Building. The current custodial contract for the Community Center has expired.
The changes in our current facilities require updates to the existing cleaning services
scope. Request for proposals were sought from April 28th to May 19th. Eight proposals were
received for cleaning services of the new Ice Arena, remodeled Community Center and
Youth Building.
Upon closer review of the scope of services submitted, staff was able to eliminate the lowest
submittal for lack of understanding of the services required. The number two and three
submittals were a difference of$5,200 per year. Multi-Services, Inc., the city's current
custodial company for the city's recreation facilities, submitted the third lowest bid.
Staff checked references on the remaining two lowest submittals and feels that Multi-
Services, Inc. has done a very good job providing the needed services for the city for the
past seven years, they know staff s expectations, no additional training is required and they
are aware of the current facilities.
Budget Impact•
Page 47 of 161
The 2017 budget includes $90,700 for cleaning services; $55,000 for the Community Center,
$28,000 for the Ice Arena and $7,700 for the Youth Building. The proposal by Multi-
Services, Inc. would be an increase in the 2018 budget by $8,516. The proposal includes
$59,256 for the Community Center, $32,340 for the Ice Arena and $7,620 for the Youth
Building totaling $99,216/year.
ATTACHMENTS:
2017 Multi-Services, Inc. Proposal
Page 48 of 161
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May 15, 2017
JMr. Terry Link
CITY OF SHAKOPEE
1255 Fuller Street South
Shakopee, MN 55379
Dear Terry:
Thank you for the opportunity to offer further information on our company. We look
forward to offering you a quality service on a consistent basis.
MULTI SERVICES,INC. is in its 43rd year as a full service janitorial company
offering a quality service with 75 employees servicing 3 million square feet of
commercial office space. As a mid sized company, and direct involvement from the
1 owners with our customers, we provide fast and efficient service.
'+ We take pride in our employees and provide them an incentive based program to do a
good job for you our valued customer.
Please let me know if you need further information or have questions. Thanks!!
MULTI SERVICES,INC.
7
3ce Obermann
-l CEO/Owner
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MSI's philosophy has been to "Specialize" in the mid sized facilities and do a better job of focusing in
on consistency, details, and management than our competition.
MULTI SERVICES, INC. operates a professional business structured with the proper depths in
management to handle any and all concerns.
Our structure is as follows:
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OPERATIONS MANAGER
ACCOUNT MANAGERS
FLOOR SPECIALISTS
BUILDING SUPERVISORS
CLEANING SPECIALISTS
Any time there is an opening in a building, we will utilize support staff multi-trained and experienced.
All specialty floor work is handled by the floor specialists.
MULTI SERVICES,INC. is operated seven days per week with full access by our customers 24 hours
per day. All key personnel carry cell phones at all times.
Regular inspections of all customer facilities are conducted by the owners and reported to the customer
in a timely manner.
MULTI SERVICES, INC. utilizes mainly full time cleaning personnel and each building serviced has
the same cleaning personnel assigned each time. All hiring is done for specific facilities serviced with
no "rotation" of personnel which gives our valued customers the desired consistency and quality.
Training programs include "hands on", videos, and personal instruction on all use of equipment,
chemicals, and techniques. All employees are required to view the "chemical right to know"
information and customer relations procedures. Most all personnel hired by MULTI SERVICES, INC.
have experience.
Our overall philosophy is prompt handling of all customer concerns.
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I � YOUR FULL SERVICE JANITORIAL CHOICE
• 43 plus years of experience
'� • Privately owned and operated as a Minnesota Corporation
l • Owners directly involved daily with customers and employees
• Owners personally conduct inspections of all customers facilities
`J
• Owners personally interview and hire all personnel
• 24 hour guarantee,of problem or concern resolution
• OSHA and environmentally approved products
• Thorough training program on cleaning products,equipment, and methods
• Financial incentives for nightly operations management for account retention
• Total spectrum of service,carpet cleaning, hard-floor refinishing,machine scrub
and buffing,window cleaning, and blind cleaning
Page 51 of 161
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1. Multi Services, Inc. is a 43 year old Minnesota Sub S Corporation owned and operated by
Bruce Obermann CEO/Owner and David Ciaccio President/Owner. ALL PERSONNEL ARE DIRECT
EMPLOYEES HIRED BY MULTI SERVICES WE DO NO USE SUB CONTRACTORS AND ARE NOT A
FRANCHISE TYPE ORGANIZATION
Our current portfolio consists of 65 buildings and 70 employees throughout the Twin City area.
All of our focus is in janitorial services to include projects of carpet'cleaning,glass cleaning,
blind cleaning,hard floor scrubbing and refinishing,emergency clean ups,power disinfecting
of restrooms,and construction clean ups.
2. Our company has been servicing the City of Shakopee for over seven years to include the current
Community Center, Ice arena,Youth Building, City Hall, and The Library. We have demonstrated
I� our ability to be flexible and accommodating during all constructions phases as well. ,
3. Monthly service fee for the Community Center will be$4,938.00. The Monthly Service Fee for the
Ice Arena will be$2,695.00,and the service fee for the Youth Building will be$635.00.
Price_guaranteed through the contract period.
4. The current staff consists of two full time employees aided by 2 Area Managers. With the new
areas added an additional part time cleaning person will be added.
5. The current staffing"See Item 4"
6. Current references
MEDIVATORS 95,000S.F Plymouth Minnesota
13 YEARS Contact person is Paul Carlson 763-553-3300
1
EYEARS
SEMOUNT 65,000S.F. Rosemount Minnesota
ontact person is Joe Werden 651-322-2042
r� EYEARS
ONDA 95,000S.F. Hopkins Minnesota
ontact is Caroline Gates 952-938-1717
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PROPOSAL FOR:
CITY OF SHAKOPEE
1255 Fuller Street South
Shakopee,MN 55379
JANITORIAL SERVICE CONTRACT
This agreement between CITY OF SHAKOPEE and MULTI SERVICES, INC. made
this day shall set forth the agreement herein for, MULTI SERVICES, INC. herein
referred to as MSI to provide janitorial cleaning services to CITY OF SHAKOPEE in
accordance with Exhibit "A"cleaning specifications.
A. Shall interview, employ, train, compensate and terminate all cleaning personnel assigned to
the building. In the event CITY OF SHAKOPEE determines an MSI employee to be
unsatisfactory, CITY OF SHAKOPEE may request MSI to remove said employee. MSI is an
independent contractor and is not an agent or employee of CITY OF SHAKOPEE. This
I� means that MSI will be responsible for its operation as an independent contractor and for
meeting all legal requirements applicable to MSI.
B. MSI shall provide at its expense all cleaning supplies and equipment. MSI can provide paper
towels, toilet tissue, wastebasket liners, trash liners, feminine napkins and hand soap AT AN
ADDITIONAL FEE IF SO DESIRED.
C. MSI shall provide a daily log book for the pose of communicating concerns and requests
from the building contact.
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D. MSI has a policy of NO SMOKING by its employees during actual working hours in its
customers facilities and prohibit the use of tenant personal property such as telephones.
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E. MSI shall at its expense carry$2,000,000 in comprehensive General Liability insurance and
I� Workers Compensation insurance in accordance with Minnesota Statute.
F. MSI shall follow-up and complete any cleaning complaint within 24 hours after the
7 complaint has been registered.
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G. All trash shall be removed from the building and placed inside an exterior dumpster or other
location designated. TRASH NOT IN THE TRASH CAN OR CLEARLY MARKED
TRASH WILL NOT BE THROWN OUT.
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A. CITY OF SHAKOPEE shall provide adequate storage space with limited access by tenants
and building employees. Each floor shall have hot and cold water available.
B. CITY OF SHAKOPEE shall provide access to elevators if available.
C. CITY OF SHAKOPEE shall not make direct contact with any MSI employee for the purpose of
cleaning as an employee of CITY OF SHAKOPEE.
A. The service fee for the CITY OF SHAKOPEE buildings: for cleaning service rendered in
accordance with CLEANING SPECIFICATIONS SUPPLIED BY THE CITY OF SHAKOPEE
is as follows: Community Center $4,938.00, Ice Arena $2,695.00,Youth Building $635.00. This
agreement will automatically renew itself unless one of the parties gives a thirty day written notice to
terminate.
B. MSI shall submit invoices for services rendered on the first of the month in which service is being
rendered payable by the 25th of same month. A 2% per month finance charge will be charged on all
past due invoices.
C. MSI reserves the right to discontinue service effective immediately for non-payment of invoices for
cleaning services rendered past a period of 60 days from the invoice date.
;I] D. Additional Services available through MSI:
Light fixture cleaning $15.00/hr.
Carpet cleaning $.12psf
Hard floor refinishing $.30psf
Construction clean-up $35.00/hr.
Window washing $15.00/hr.
Emergency clean-up $39.00/hr.
E. This agreement may be terminated by either party with a thirty day written notice
By: DATE By: DATE
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MULTI SERVICES,INC
SUPPLY PRICE LIST
Brute Liners 43x48 $40.00/case 150/case
Trash Liners 24x33 $45.00/case 1000/case
JTrash Liners tall 33x40 $39.00/case 250/case
Toilet Paper 96/500 $57.00/case 500/case
Scott Multi-Fold 1804 $45.00/case 4000/case
TORKE Bleached Roll Towels $69.00/case 12/case
Foam Soap Clairio 1 $55.00 6/casel000ml
Kitchen Roll Towels AC1990 $34.00/case 15/case
Winning Hands Lotion Soap BT-112 $40.00/gallon 4/case
Hand Soap Box Cart. 58501 $58.00/case 12/case
Wax Napkin Liners AC-260 $30.00/case 500/case
Sanitary Napkins 147 $49.00/case 250/case
Tampons TAMPAX $75.00/case 500/case
"Prices subject to change without notice
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EXHIBIT "A"
CITY OF SHAKOPEE
CODS MIV IINITY CENTER/ICE RINK
ADDITIONAL CLEANING SPECIFICATIONS BY AREA
ENTRANCESIVESTIBULES
• Clean both sides of all glass doors Daily
• Vacuum and spot clean entry runners Daily
• Dust window frames Daily
• Sweep and damp mop entry hard surface flooring Daily—
• Police outside walk-up areas for debris
Daily
LOBBY/HALLS/RECEPTION AREAS
• Empty all trash containers
D '
• Dust � ,aily
all horizontal
surfaces
Daily
• Fully vacuum carpeted areas
Daily
• Sweep and damp mop tile floors Daily
• Spot clean and edge vacuum As Needed
• Vacuum track off mats Daily
J • Brush loose lint from fabric furniture Weekly
• Machine scrub hard surface floors Quarterly
RESTROOMS//LOCKER ROOMS
• Clean and sanitize all fixtures, clean mirrors,polish chrome Daily
• Empty trash bins Daily
• Spot clean partitions and walls Daily
• Sweep and damp mop floors Daily
• Clean sinks and fixtures Daily
• Refill all dispensers Dail
• Sanitize wipe all door handles' Y
Daily
• Machine KIAVAC scrub restroom floors with germicidal disinfectant Quarterly_*
OFFICE AREAS/MEETING ROOMS/CONF. ROOMS/CARPETED AREAS
• Empty all trash bins Daily
• Spot clean all side light glass Daily
• Dust clean all tables and ledges 6 feet and below Daily
• Dust high surfaces (picture frames partition tops etc.)above 6 feet Weekl
• Clean ceiling vents Weekly
Clean
• Vacuum carpeted areas Daily
• Sweep and damp mop tile floors Daily
• Clean and sanitize drinking fountains Daily
• Edge vacuum Monthly
� • Clean/shampoo carpets As requested"
Page 56 of 161
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HARD SURFACE FLOOR AREAS
• Sweep and damp mop floors Daily
• Machine scrub floors As Needed
KITCHEN/LUNCHROOMBREAK ROOMS
• Empty trash bins Daily
• Damp wipe tables and chairs Daily
• Spot clean all spills on walls, floors, and cabinet facings Daily
• Clean and sanitize sinks and counters Daily_
• Dust and damp mop hard floors Daily
• Clean ceiling vents and diffusers Monthly
• Spot clean and edge clean ,As Needed
JANITORIAL CLOSETS
• Clean and arrange all equipment and products to reflect an orderly appearance
"Additional billings
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SHAKOPEE
_i CITY OF SHAKOPEE PARKS AND RECREATION
DEPARTMENT
REQUEST FOR PROPOSALS
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TYPE OF PROPOALS SOUGHT: Janitorial/Custodial Services
DEADLINE FOR PROPOSALS: Friday, May 19, 2017
SUBMIT PROPOSALS TO: Terry Link Facilities
Maintenance
Manager of the City
of Shakopee
1255 Fuller Street South
Shakopee, MN 55379
L
MANDATORY MEETINGS:
IIS,
All parties interested in responding to this request are required to attend 1 meeting /
— tour with the City's Facilities Maintenance Manager. Meetings shall be held on the
following date and times:
Tour#1: Tuesday, May 9, 9:00 a.m. — 11:00 a.m.
Starting point shall be the Shakopee Community Center, 1255 Fuller St
S. Tour shall include Shakopee Community Center, Ice Arena & Youth
Building.
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I. INTRODUCTION
The City of Shakopee is requesting proposals from qualified firms to provide
janitorial/custodial service as described below for a minimum of three City facilities.
II. CONTRACT TERMS
The City's preferred contract term is July 1, 2017 — June 30, 2019, with cancellation by
either party upon 30-days notice during the first year, and upon,60-days notice for the
�) remainder of the contract. The contract shall be billed monthly, with the bill itemized
per building.
III. SCOPE OF WORK
Custodial Contractor agrees to furnish the following services at all City p of Shako ee
facilities listed in Table 1 for the term of the agreement. The services, to be
performed, should include the following.
A. Cleaning Tasks
• Empt all waste receptacles
p,Yand replace liners as needed Daily �
• Clean all entry glass, both inside/outside Daily
Clean all windows of Community Room and Senior Lounge Daily
• Vacuum and dust.all entries and vestibules Daily
• Spot clean all interior partition glass including doors Daily
• Disinfect/clean light switch plates, door frames, knobs, etc. Daily
• Disinfect and clean lavatory fixtures and chrome fittings Daily '
• Clean and service lavatory dispensers, paper,soap,
sanitary, etc. Daily
• Spot clean lavatory walls and partitions including mirrors Daily Iil!
0 Wet mop (using disinfectant) all lavatory floors Daily
• Clean and polish all drinking fountains Daily
• Sweep, clean and/or damp mop all entrystoops,
remove debris in/out Daily liil
Vacuum all traffic lanes (hallways and walkways,
inside office areas Daily
• Spot clean carpeting as needed Daily
• Damp wipe all meeting, conference, and lunchroom
tables and chairs
• Clean lunchroom countertops, sinks and appliances Daily
Page 59 of 161
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f I Arrange furniture upon completion of cleaningDaily
Y
Maintain custodial contractors closets neat and orderly Daily
�- Turn all nonessential equipment and lighting off Daily
Check all doors, and lock as required Daily
IReport any mechanical problems to supervisorand
�l supervisor will notify City personnel Daily
• Dust mop and remove scuff marks on gym floor at
Community Center Daily
Sweep, wet mop, and vacuum around fitness equipment
In fitness area at the Community Center Daily
• Clean all windows at entries to each Ice Rink Daily
• Mop/Vacuum Elevator Floors Daily
• Vacuum all floor mats. Daily
-' • Sweep and/or dust mop all non-carpeted floor surfaces Daily
• Sweep and/or vacuum stairwells and landings Daily
• Scrub floors in Ice Arena Lobby Daily
• Vacuum all carpeting, under furniture, in all areas, etc. Daily l
• Damp wipe vinyl furniture Daily
• Completely clean all glass surfaces Weekly I�
• Dust all office furniture and equipment including desk
tops (provided materials have been removed or
cleared from the surface), on rotation basis Weekly
• Completely clean and disinfect all tile surfaces (lavatories) Weekly
• Damp mop all non-carpeted stairwells and landings Weekly
• Vacuum all upholstered furniture Weekly
• Pour % gallon water down floor drains tosewer revent as
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Odors Weekly
• Dust all building surfaces within reach (including mini blinds)Monthly
• Dust ceiling grids, diffusers, return grills as needed Monthly
Dust all surfaces above reach, pipes, vents, partitions, I!{j
lights etc. Monthly
Wash all wastebaskets inside and out on a rotation basis Monthly
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B. Cleaning Hours
All work shall be performed between the hours of I O:OOPM- 4.30AM Changes in
this schedule will be made only at the request or by approval of City of Shakopee
Parks and Recreation Department. In the case of special meetings or
p g functions
held at City facilities after hours, the custodial contractor may be required to adjust
the normal work schedule at the request, .or q y approval, of the City of Shakopee-
Parks and Recreation Department..
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IV. EXPECTATIONS
[ A. Custodial Contractor shall develop and issue written cleaning procedures by building
to each employee assigned to that building on a regular or substitute basis. These
instructions shall be in accordance with the cleaning specifications as set forth in the
City proposal.
B. Repeated omissions relating to the non-cleaning of designated areas, building lights
left on after hours, and breaches of building security will not be tolerated, shall be
c� deemed a material breach of this agreement and may result in the termination of this
agreement by the City.
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r C. Custodial Contractor shall provide assurance that all property of the City of
Shakopee, City employees and visitors, shall be intact and secure upon Contractor's
completion of the daily work contemplated under this agreement. Repair or
- replacement claims submitted to the Custodial Contractor by the City, on behalf of III
the City, City employees, or visitors, shall be promptly settled by the Custodial
Contractor upon notification of a claim.
D. Custodial Contractor shall follow up and resolve any cleaning complaint within
twenty-four (24) hours after the complaint has been registered. If the complaint
cannot be resolved within the prescribed allotted time, an explanation shall be given
to the City of Shakopee Parks and Recreation Department within the allotted time.
This policy also applies to any theft problems involving Custodial Contractor, either
directly or indirectly.
E. Custodial Contractor shall provide, at its own expense, all cleaning
supplies a
equipment.
pp nd All motorized equipment shall be new and
equipped with Hepa filters and receive regular service and replacement.
This
. equipment will remain at the building and not be transported ns orte
d to other III
building sites on a regular basis. The City, at its expense, shall provide
consumable supplies, including paper towels, toilet tissue, wastebasket
liners, trash liners, hand soap, etc. No building contractor or employee,
other than Custodial Contractor's employees, shall be permitted to use
Custodial equipment without permission from a Custodial representative.
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F. The City will provide storage areas for necessary equipment and materials.
However, the Custodial Contractor shall maintain an adequate inventory of
pre-approved cleaning supplies, needed to support all staff assigned to the
j City of Shakopee. Storage areas shall be capable of being locked with
_1 limited access, and each floor shall have hot and cold water availability.
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G. City shall provide access to elevators during normal cleaning hours,
provided elevators are not being serviced orrepaired.
H. Live plant maintenance shall not be the responsibility of Custodial
Contractor and is not included in the cleaning specifications.
I. The City of Shakopee- Parks and Recreation Department shall provide
phone and email contact information for the purpose of communicating
any and all concerns to and from the City Of Shakopee Parks and
Recreation Department. The Custodial Contractor shall be required to ,
communicate via phone or email, as needed, any cleaning, maintenance,
7 inventory, and emergency issues as soon as possible with the City of
Shakopee-Facilities Manager. �I
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V. PERSONNEL '
A. The Contractor shall recruit, hire, train, compensate, supervise, discipline
and, if necessary, terminate all employees necessary to provide the ',
proposed service to a satisfactory level. Employees shall at all times be !
employed by the Contractor and shall not be classified as employees of the
City of Shakopee.
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B. The Contractor shall comply with all applicable state and federal �I
employment laws, including, but not limited to, the federal Fair Labor j
Standards Act and state and federal minimum wage and child labor laws.
C. The Contractor shall provide the City with a list of the names of all cleaning
personnel assigned to the City, and shall provide timely, written notification
of any changes in personnel assigned to the City. In the event the City of
Shakopee determines a Custodial employee is unsatisfactory, the 'I
Contractor shall remove the employee from this contract.
D. Security of the City of Shakopee buildings and their contents is of optimum
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importance. The Custodial Contractor shall provide a background and
security screening for all employees assigned to this location. Custodial
Contractor shall supply evidence of background and security screening
procedures and criteria for acceptance and/or rejection of potential or
current employees of Custodial Contractor.
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E. The Contractor shall establish a policy of no smoking by its employees
during actual working hours, prohibit the use of any City-owned devices
and equipment such as telephones, computers and photo copiers.
Contractor shall strictly prohibit employees from providing access to City
buildings to individuals who are not employees of either the Contractor or
the City of Shakopee and from using keys provided to the Contractor to
gain access to any City facility at any time other than the employee's
assigned shift.
F. All of the Contractor's employees shall wear shirts with a label denoting 'I
their Company name at all times while working in the City's facilities. The
Custodial Contractor shall provide all necessary shirts, at the Custodial
Contractor's expense, to fulfill this requirement. Photo I '
p q .D. s shall also be
worn and may be issued by the Contractor or the City.
G. The Contractor shall provide all legally required worker's compensation
and liability insurance for employees assigned to City facilities. At no time
shall the-City's worker's compensation or liability insurance provide !'
coverage for the injury or conduct of the Contractor's employees.
H. The Contractor must demonstrate that it has agreed not to discriminate in
hiring practices on the basis of race, color, creed, religion, national origin,
e g
sex, age, marital status, public assistance status, veteran status, disability,
or sexual orientation. 11
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r� VL INSURANCE
Contractor shall be required to maintain and provide proof of insurance in
the following categories and amounts:
A. Worker's Compensation
a. State: Minnesota —Statutory
n b. Employer's Liability with minimum limits of:
i. Bodily Injury by Accident: $100,000 each accident
ii. Bodily Injury by Disease: $1`00,000 each Employee
iii. Bodily Injury by Disease: $500,000 policy limit
B. Commercial General Liability
Including Premises, Operations, Products, Completed Operations,
Advertising and Personal Injury Liability, with the following minimum limits a
of liability: I
$2,000,000 Aggregate
$2,000,000 Products & Completed Operations Aggregate
$1,000,000 Personal Injury &Advertising Injury
$2,000,000 Occurrence
$ 100,000 Fire Damage Limit
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$ 5,000 Medical Expense
Policy should be written on an occurrence basis and include explosion, j
collapse and underground.
C. Commercial Auto Liability
Minimum limits of liability shall be:
Ifsplitlimits: $1,000,000 each person / $1,000,000 each occurrence
.$1,000,000 each occurrence for Property Damage
If combined single limit: $1,000,000 per occurrence
D. Proof of Insurance
Insurance certificates evidencing that the above insurance is in force with
companies acceptable to the City and in the amounts required shall be
submitted to the City for examination and approval prior to the execution
of an agreement, after which they shall be filled with the City. The
insurance certificate shall name the City as an additional insured and
specifically provide that a certificate shall not be modified, canceled or
non-renewed except upon 30 days prior written notice to the City.
Neither the City's failure to require or insist upon certificates of other
evidence of insurance showing a variance from the specified coverage
Page 6 of 161
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changes Contractor's responsibility to comply with the insurance
specifications.
VII. PROPOSALS
A. Deadline
In order to be considered, all proposals,in response to this RFP must be
received by the City of Shakopee, no later than 4:30 p.m. on Friday, May
19 , 2017. Proposals shall be submitted by email, fax, mail or delivery to:
Shakopee Community Center , Attn:Terry Link, 1255 Fuller St. S.,
Shakopee, MN 55379 tlink Shako eeMN. ov ; fax # 952 233 — 3831.
p @ p
g ( )
B. Required Information
NOTE: It is to our mutual advantage for a firm's proposals to be as thorough
and detailed as possible so that the City can properly evaluate capabilities to
provide the required services. Any additional information, services, or
refinement of work efforts that will assist in the completion of this initiative can
be added to any submittal.
The proposal should consist of the following information as outlined:
1. General Information
a) Identify the firm, its legal status (i.e., corporation, partnership), and the
name, title and contact information for the appropriate contact person.
b) Provide a brief statement on the firm's background, organization, and
a size with specific attention to the firm's previous janitorial/custodial
services.
2. Understanding/Statement of Interest
Indicate the firm's knowledge and understanding of the janitorial/ custodial
services outlined in this RFP.
3. Price
Provide the proposed price for the specified services on a per building per
month basis. Propose any price increases to be imposed over the
duration of the desired contract period (July 1, 2017 —June 30, 2019),
expressed as a percentage change.
4. Service Approach
a Address ing eneral terms the approach that will be taken to
accomplish the required services, including planned staffing levels
and supervisory approach.
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Page 65 of 161
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b) Include a proposed janitoriallcustodial services plan and any
innovative methods or concepts that might be recommended as being 1
particularly beneficial to the City of Shakopee.
c) Include a listing and brief description of any additional services offered
by your firm that are outside of the scope services for this contract but
that the City may be interested in purchasing separately, such as floor
waxing, deep carpet cleaning, window washing,etc.
5. Personnel
Indicate the number of employees currently trained
and available to
provide the required services and identify whether and how many new
employees will need to be hired if awarded this contract.
6. Client List/References
a) Include a list of all clients for which your firm has provided similar
services to those being requested during the past two years, the
duration of your service to thoseclients and size and type of buildings
included in those contracts.
b Provides specific references name, agency and contact information) for
p � Y
any current or past government, municipal, county, or state agency
clients.
C. Evaluation
The Parks and Recreation Department will evaluate each proposal based on
the information furnished by the firm. Select firms may be invited to
participate in oral interviews prior to a final recommendation being forwarded
to the City Council. In responding to the Request for Proposals, the firm is
cautioned to address each of the evaluation factors in as much detail as
possible and in the order that the factors are listed under Section VII. B,
Proposal Organization.
I
D. Rejection of Proposals / Changes in Scope
The City reserves the right to reject any or all proposals, to alter any
component of the service sought, including the buildings to be included in the
contract and length of contract.
The City reserves the right, without any liability, to cancel the award of any
proposals at any time before the execution of the agreement documents by all
parties.
E. Limitations
1, The City of Shakopee will not be responsible for any costs incurred by
applicants in preparing proposals.
F. Additional Information
Questions regarding this RFP or submitted proposals should be directed in
writing or electronically to:
Page Jof 161
4.C.2.
SHAKOPEE
Shakopee City Council
June 6, 2017
FROM: Jamie Polley
TO: Mayor and Council Members
Subject:
Fee Waivers and In-Kind Contributions for the Shakopee Diversity Alliance (SDA) Fifth
Annual International Festival
Policy/Action Requested:
Authorize donation of in-kind services for the Shakopee Diversity Alliance International
festival as requested, but deny the request for waiver of fees.
Recommendation:
Approve the action requested.
Discussion:
The SDA is seeking to reserve Huber Park and the Amphitheater for their Fifth Annual
International Festival to be held on Friday, June 23rd, 2017 from 4 - 9 p.m. A letter had been
submitted with the list of requests (attached). The requests include: waiving park rental and
special use permit fees of$650, marking Filmore and Main St with parking slots, orange
cones and additional picnic tables and trash cans.
The City Council has denied previous requests for similar fee waivers for non-profit
organizations.
All other aspects of the event fall within the established city ordinances and facility use
guidelines. The SDA will not be selling alcohol and is not requesting the extension of park
hours or additional police presence.
Budget Impact•
The SDA will pay the required park rental and special permit fees totaling $650 plus a $100
returnable deposit fee if their request is denied.
ATTACHMENT S:
Page 67 of 161
a SDA Request Letter
Page 68 of 161
The Shakopee Diversity Alliance (SDA) is excited to present the Fifth Annual International
Festival, Friday, June 23rd, 2017 at Huber Park from 4 PM —9 PM.
The SDA is a 501c3 organization consisting of volunteers from our community dedicated to
celebrating the ethnic diversity of our City. The volunteer sub-committee of SDA that is running
the festival has been hard at work finalizing details for this year's events. The committee is
asking the City of Shakopee for assistance with this event and is asking for the following:
Access:
• The City will grant the committee full access to the park.
Police:
• Shakopee PD will provide the regular patrol, (extra patrols are thought to be
unnecessary)
• No alcohol will be sold at this event.
• No pedestrian or traffic control is anticipated.
Parking:
• Parking behind the buildings North of First Ave/101 and West of Fillmore St. will
be regulated during the festival. Event staff parking only, along with a loading
zone will be allowed on the North side of the parking lot (signs, cones will be
posted). Residents/business parking will be allowed on the South side of the
parking lot. The committee will manage signs and notices.
• Bluff Ave between Main St. and the emergency gate, will be used for over-flow
parking. The City will open the emergency gate by 1 PM June 23rd, and close and
lock it again anytime after 11 PM June 23rd
• We are asking that the City mark the area between Filmore and Main St.'s with
parking slots, as they have in the past, with chalk or paint.
Public Works:
• 20 extra garbage bins will be placed by the support building by 10 AM June 23rd
• 8 extra picnic tables will be placed in the park between the stage and support
building, by 10 AM June 23tn
• Garbage containers will be placed in one area of the parking lot, by committee
volunteers, following the event for pick-up by city.
• 20 orange pylons (cones) will be placed by the support building by 10 AM June
23rd
Permits and fees:
• The City will waive any City licensing fees for food vendors and peddlers
associated with this event, including display/sales vendors.
Page 69 of 161
• The City grants the committee the right to charge for "spaces" within the park.
• All insurance waivers will be provided to the city by the committee as needed.
Park:
• No tent permits will be necessary, as no tent bigger than 10 x 10 will be used.
• No staking of tents etc. will be allowed
• No portable toilets will be used
• No alcohol will be sold at this event
• The committee will be under the control of local PD for any emergency action
plan needed for weather or other emergency situation.
• The committee will provide volunteers to clean the park immediately after the
event Friday June 23rd
• The grass area of the park will be used for vendors
• The area around the picnic shelter will be used for food vendors
o Food vendors will be in place by 3 PM
o The City must have any obstacles or concerns properly marked.
• Some electrical may be used, but it is not anticipated.
• Some entertainers may be given parking permits.
• The Park & Rec. Dept. will provide a Park Site Host for the event.
• Extra supplies for the bathroom will be provided by the City if it is needed.
• The committee will keep its vendors setback 6' back from any park trails.
• The Committee requests that the Park & Rec. Dept. report damages or
vandalism, above and beyond wear and tear, to the committee within two weeks
of the conclusion of the event.
Committee responsibilities:
• Provide enough volunteers to safely and effectively implement the SDA
International Festival
• Provide the City with the proper insurance certificates as requested by the City
Clerk no later than June 1.
• The committee recognizes that if any additional clean-up is needed with the
park, public works will charge the committee for additional fees.
• The committee understands that vehicle traffic use on the park trails should be
kept to a minimum.
Page 70 of 161
4.D.1.
ST-TAKOPF.F.
Shakopee City Council
June 6, 2017
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council Minutes from May 16, 2017.
Policy/Action Requested:
Approve the minutes from May 16, 2017.
Recommendation:
Approve the above motion.
Discussion:
Budget Impact•
ATTACHMENT S:
May 16, 2017
Page 71 of 161
Shakopee City Council Minutes
P"tj May 16,2017
SHAKOPEE 7:00 PM
City Hall 129 Holmes St.
Mayor Bill Mars presiding
1. Roll Call
Present: Mayor William Mars, Councilmember Kathi Mocol, Councilmember Jay Whiting,
Councilmember Matt Lehman, Councilmember Mike Luce
Staff Present: Administrator Bill Reynolds, Assistant Administrator Nate Burkett, City
Attorney Jim Thomson, Public Works Director Bruce Loney, Finance Director Darin
Nelson Planning and Development Director Michael Kerski, Park and Recreation Jamie
Polley, Senior Planner Mark Noble, Senior Planner Eric Weiss City Clerk Lori Hensen
2. Pledge of Allegiance
3. Approval of Agenda
Councilmember Jay Whiting made a motion to approve the agenda as presented, seconded
by Councilmember Kathi Mocol and the motion Passed.
5 - 0
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Councilmember Mike Luce removed items 4.D.2. and 4.D.3. for further discussion
Councilmember Matt Lehman made a motion to approve the amended agenda, seconded
by Councilmember Kathi Mocol and the motion Passed.
5 - 0
A. Planning and Development
4. A.1. *Set Public Hearing for Vacation of Public Drainage & Utility Easement -
Riverview Estates 2nd Addition
Approve Resolution No. 7882, a resolution setting the public hearing date to consider
Page 72)66161
the vacation of public drainage & utility easements for property located north of
CSAH 16, west of Kelly Circle, and east of CSAH 18. (Motion was carried under
consent agenda.)
4. A.2. *Letter of Support to MHFA for Village Apartments to preserve and
rehabilitate 62 units of Senior Housing
Adopt Resolution 7890 authorizing submission of a letter of support for assistance
from the Minnesota Housing and Finance Agency. (Motion was carried under consent
agenda.)
B. Police and Fire
4. B.1. *Declaration of Surplus Property
Motion to declare the listed property as surplus and authorize its disposal. (Motion
was carried under consent agenda.)
C. Public Works and Engineering
4. C.1. *Approve 2016 Street Lighting Quotes, Project 2016-5
Approve a motion approving quotes for the installation of lights on the 2016 Street
Lighting Project No. 2016-5. (Motion was carried under consent agenda.)
4. C.2. *Wetland Replacement Plan for Ridge Creek
Approve Resolution 7887, a Resolution approving a Wetland Replacement Plan for
the Ridge Creek project. (Motion was carried under consent agenda.)
4. C.3. *Approve a CenterPoint Energy Community Partnership Grant Application
Approve Resolution 7885 which is an application to CenterPoint Energy's 2017
Community Partnership Grant. The City of Shakopee is requesting $2,500.00, the
maximum grant funding amount allowed, to purchase two
TrafficLogix SafePace® 100 Compact Speed signs. (Motion was carried under
consent agenda.)
4. C.4. *Award a contract for the Whispering Oaks Sanitary Sewer Extension
Project 2017-3
Approve Resolution 7878 which accepts the bids and awards a contract for Project
2017-3 to Northwest Asphalt, Inc. and approve a 5% contingency amount on the
project for use by the City Engineer in authorizing change orders or quantity
adjustments. Also, to authorize the appropriate city officials to execute an extension
agreement with Bolton& Menk, Inc. for construction engineering services. (Motion
was carried under consent agenda.)
4. C.S. *(SPDC) Shakopee Avenue Electric Undergrounding Project 2017-9
Page 2166161
Adopt Resolution 7888, a resolution receiving a Preliminary Engineering report and
calling for a public hearing on the (SPDC) Shakopee Avenue Electric Undergrounding
Project 2017-9. (Motion was carried under consent agenda.)
D. Parks and Recreation
4. D.1. *Tahpah Park West Extended Work Hours Request
Approve Saturday work hours for the Tahpah Park West project to begin at 7:00 am
through July, 2017. (Motion was carried under consent agenda.)
4. D.2. *Donation from the Shakopee Lions Club to the Lions Park Fund
Councilmember Jay Whiting made a motion to offer Resolution No. 7891, A
Resolution of the City of Shakopee, MN Accepting A Donation from the Shakopee
Lions Club for the Lions Park Fund and move its adoption, seconded by
Councilmember Matt Lehman and the motion Passed.
5 - 0
4. D.3. *Donations to Fun For All Playground
Councilmember Jay Whiting made a motion to offer Resolution No. 7892, A
Resolution of the City of Shakopee, MN Accepting A Donation of$1000 for the
Shakopee Fun For All Playground, seconded by Councilmember Kathi Mocol and the
motion Passed.
5 - 0
E. General Administration
4. E.1. *City Bill List
Move to approve the bills and electronic funds transfers in the amount $1,442,574.25,
payroll transfers in the amount of$572,602.11 for a total of$2,015,176.36. (Motion
was carried under consent agenda.)
4. E.2. *City Council Minutes
Motion to approve the City Council Minutes from May 2, 2017. (Motion carried
under consent agenda.)
4. E.3. *VFW Request to Allow Alcohol to be consumed in Parl6ng Lot
Motion to approve the suspension of city code 114.11 Consumption and possession
of alcoholic beverages on street, public property, private parl6ng lots to which the
public has access, and other private property, allowing the VFW to hold their annual
Page 3466161
fundraiser. (Motion was carried under consent agenda.)
4. E.4. *Temporary Beer Licenses for the Shakopee Lions Club
Approve the applications and grant temporary on-sale 3.2 percent malt liquor licenses
to the Shakopee Lions Club for their softball tournament held at Tahpah Park on June
2 through June 4, 2017. (Motion was carried under consent agenda)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Public Hearings
7.A. Vacation of Portion of Drainage and Utility Easement In Ridge Creek
Subdivision
Councilmember Matt Lehman made a motion to open the public hearing, seconded by
Councilmember Kathi Mocol and the motion Passed.
5 - 0
Councilmember Kathi Mocol made a motion to close the public hearing, seconded by
Councilmember Matt Lehman and the motion Passed.
5 - 0
Councilmember Matt Lehman made a motion to approve Resolution No. 7884, a
resolution approving the vacation of a portion of the drainage and utility easement
within the Ridge Creek Subdivision and move its adoption, seconded by
Councilmember Kathi Mocol and the motion Passed.
5 - 0
7.13. Vacation of Public Road Easement— SMSC land adjacent to Eaglewood Drive
Councilmember Matt Lehman made a motion to open the public hearing, seconded by
Councilmember Kathi Mocol and the motion Passed.
5 - 0
Page 4ED66161
Councilmember Jay Whiting made a motion to close the public hearing, seconded by
Councilmember Kathi Mocol and the motion Passed.
5 - 0
Councilmember Matt Lehman made a motion to approve Resolution No. 7862, a
resolution approving an application for vacation of public road easement for property
located north of 160th Street, west of Marschall Road and south of Eaglewood
Drive., seconded by Councilmember Kathi Mocol and the motion Passed.
5 - 0
7.C. 2017 Alley Reconstruction Project 2017-6
Councilmember Kathi Mocol made a motion to open the public hearing, seconded by
Councilmember Jay Whiting and the motion Passed.
5 - 0
Councilmember Kathi Mocol made a motion to close the pubic hearing, seconded by
Councilmember Matt Lehman and the motion Passed.
5 - 0
Councilmember Matt Lehman made a motion to offer Resolution 7886, a resolution
ordering an improvement and preparation of plans and specifications for the 2017
Alley Reconstruction Project 2017-6, and move its adoption., seconded by
Councilmember Jay Whiting and the motion Passed.
5 - 0
8. Recess for Economic Development Authority Meeting
9. Reconvene
10. General Business
A. Planning and Development
10. A.1. Final Plat of Rainbow Child Care Center
Councilmember Jay Whiting made a motion to approve Resolution No. 7883, a
resolution approving the Final Plat of Rainbow Child Care Center, and move its
adoption., seconded by Councilmember Kathi Mocol and the motion Passed.
5 - 0
10. A.2. Award a Contract to MKSK for the 2040 Comprehensive Plan in an amount
to not exceed $205,000
Page 5®66161
Councilmember Jay Whiting made a motion to approve Resolution 7889, which
awards a contract to MKSK for planning services related to the 2040 comprehensive
plan., seconded by Councilmember Kathi Mocol and the motion Passed.
5 - 0
11. Reports
11.A.Liaison and Administration
12. Other Business
13. Closed Session to discuss the Sale of City-owned properties located at 339 1 Ave W, 321
1 Ave W and 129 Holmes St S
No action was taken
14. Adjournment to June 6, 2017 at 7:00 p.m.
Councilmember Kathi Mocol made a motion to adjourn to June 6, 2017 at 7:00 pm,
seconded by Councilmember Matt Lehman and the motion Passed.
5 - 0
Page 8-b66161
4.D.2.
H+ T OPEE
Shakopee City Council
June 6, 2017
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Approval of a Taproom, Sunday On-sale and Small Brewery Licenses for Dilemma Brewing
d/b/a Shakopee Brew Hall.
Policy/Action Requested:
Approve the Taproom, Sunday On-sale and Small Brewery Licenses for Dilemma Brewing
Co. d/b/a/ Shakopee Brew Hall, 126 East First Avenue, on condition that final inspections
are performed and passed.
Recommendation:
Approve the above motion
Discussion:
The City has received an application from Dilemma Brewing Co. d/b/a Shakopee Brew Hall
for a Taproom, Sunday on-sale and Small Brewery licenses at 126 East First Avenue.
The applications and evidence of insurance are in order. The Police Department has
conducted the background investigations. The investigation has produced nothing that would
prohibit the issuance of the licenses.
Inspections by the Building Department and Fire Department are still needed and will be
completed before final issuance of the licenses.
Budget Impact•
None
Page 78 of 161
4.D.3.
H+ T OPE
Shakopee City Council
June 6, 2017
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject•
Approval of On-Sale and Sunday On-Sale Liquor License for Sapporo Inc.
Policy/Action Requested:
Approve the on-sale and Sunday on-sale liquor licenses for Sapporo Inc., 1114 Vierling
Drive, conditioned upon compliance with all licensing requirements.
Recommendation:
Approve the above motion.
Discussion•
Sapporo Inc. d/b/a/ Sapporo has applied for an on-sale and Sunday on-sale liquor license for
a sushi bar and grill located at 1114 Vierling Drive, Shakopee. The application is in order.
The Police Department has conducted the customary background investigation and has
advised that it identified nothing that would prohibit the issuance of the licenses.
Inspections by the Building Department and Fire Department are still needed and will be
completed before final issuance of the licenses.
Budget Impact•
None
Page 79 of 161
4.D.4.
H KOPPE
Shakopee City Council
June 6, 2017
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Approval of 2017-2018 Liquor License Renewals
Policy/Action Requested:
Approve all liquor licenses for 2017-2018; and to waive the requirements of city code section
114.02 (I) for Global Restaurant Group, Inc. d/b/a Dangerfield's, Stonebrooke Golf Club
LLC and Knights of Columbus Home Association, Inc., conditioned upon compliance with
all licensing requirements.
Recommendation:
Approve the above motion
Discussion:
The council is asked to consider the renewal of all liquor licenses for the period of July 1,
2017 through June 30, 2018. Applications have been completed and all inspections required
by the Fire Department have been completed.
According to section 114.02 (I) of the city code, no on-sale license shall be granted for
operation on any premises which does not have city water. The council may waive this
requirement for any business having obtained an on-sale license prior to July , 11997,
and operating at premises where potable water is supplied from a well, i Water quality
from the well is tested and approved by the Minnesota Department of Health in
accordance with their standards.
Staff has been in contact with the Minnesota Department of Health, Environmental Health
Services. They have advised that the wells at Dangerfield's Restaurant, Stonebrooke Golf
Club and at the Knights Event Center have been tested and meet water quality requirements.
A list of all the businesses renewing their licenses is attached.
Page 80 of 161
Budget Impact•
ATTACHMENTS:
Liquor License holders
Page 81 of 161
Business Business Address
7's Holdings-Southbridge Liquor 8071 Old Carriage Court
American Legion 1266 E. 1st Avenue
Applebee's 1568 Vierling Dr.
Arnies 122 E. 1st Avenue
Babe's Place 124 S. Holmes Street
Badger Hill 4571 Valley Ind. Blvd.S.
Canterbury Park 1100 Canterbury Rd.
Chaska Market 590 S. Marschall Road
Chea Kong-Southside Liquor 1667 17th Avenue
Chipotle 8094 Old Carriage Court
Crossroads Liquor 471 Marschall Rd.
Cub Foods 1198 Vierling Dr. E.
Cub Liquor 1262 Vierling Dr. E
EI Toro 1120 East 1st Avenue
ERJ Dining-Chili's 8098 Old Carriage Court
Global Restaurant Group-Dangerfield's 1583 E 1st Avenue
Holiday Store 1st Avenue 444 East 1st Avenue
Holiday Store Eagle Creek Blvd. 3901 Eagle Creek Blvd.
Holiday Store Greenwood Court 1381 Greenwood Court
Knights Event Center 1760 E 4th Avenue
Kwik Trip Store Crossings Blvd. 8225 Crossings Blvd.
Kwik Trip Store Vierling Dr. 1522 Vierling Drive E.
Magnum Management-Valleyfair One ValleyFair Dr,
Marisco's El Cholo 815 1st Avenue West
Mr. Pig Stuff 1561 1st Avenue E
O'Briens Public House 3381st Avnue E
Pablo's 230 S. Lewis Street
Pullman Club-Bretbecca 124 W. 1st Avenue
Riverside Liquor 507 E. 1st Avenue
RT Minneapolis-Ruby Tuesday 4135 Dean Lakes Blvd.
Sam's Club 8201 Old Carriage Court
Shakopee Ballroom 2400 E 4th Avenue
Shakopee Eagles 220 2nd Avenue
Shakopee Jaycees-Tahpah Park Tahpah Park
Shakopee VFW 1201 E 3rd Avenue
Shakopee Wine Cellars 4041 Dean Lakes Blvd.
Smashburger 8088 Old Carriage Court
Southbridge Cinema Marcus Theatre 8380 Hansen Avenue
Stonebrooke Golf Club 2693 County Rd. 79
SuperAmerica Store Canterbury Rd. 1195 Canterbury Road
SuperAmerica Store Vierling Dr. 1298 Vierling Dr. E.
SuperAmerican Store 1st Avenue 1155 East 1st Avenue
Page 82 of 161
Tokyo Sushi 8080 Old Carriage Court
Turtles Bar&Grill 132 E 1st Avenue
Walmart 8101 Old Carriage Court
Page 83 of 161
4.D.5.
SHAKOPEE
Shakopee City Council
June 6, 2017
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Policy statement supporting local decision making authority.
Policy/Action Requested:
Adopt resolution #7895 which establishes the City Council's policy of support for local
decision making authority and opposing legislation limiting the ability of local elected
officials to respond to needs of their businesses and constituents.
Recommendation:
Approve as presented.
Discussion:
During the 2017 legislative session there were many legislative efforts to preempt local
government decision making authority. This effort to restrict the ability of local government
came in the form of several different pieces of legislation; some which would have impacted
Shakopee, others which would not.
This resolution, having been passed by many other cities throughout the State of Minnesota
does not take a specific position for or against any specific legislation. The intent of this
resolution is to show support for cities throughout the state, including Shakopee, to make
local decisions that impact a local constituency without undue interference from the State.
Budget Impact•
No budget impact.
ATTACHMENTS:
a Res. 7895 - Supporting Local Decision Making Authority
Page 84 of 161
RESOLUTION NO. 7895
A RESOLUTION SUPPORTING LOCAL DECISION-MAKING AUTHORITY
WHEREAS, local elected decision-makers are in the best position to determine what health,
safety and welfare regulations best serve their constituents; and
WHEREAS,just like state legislative leaders, local elected officials are held accountable through
Minnesota's robust elections process; and
WHEREAS, ordinances at the local level are enacted only after a comprehensive, legal and open
process; and
WHEREAS, local units of government are required to publish notices about meetings where
policies will be discussed and decisions will be made; and
WHEREAS, under the state's Open Meeting Law, public policy discussions and decisions must
occur in meetings that are accessible to members of the public; and
WHEREAS, cities are often laboratories for determining public policy approaches to the
challenges that face residents and businesses; and
WHEREAS, preservation of local control in Minnesota has yielded statewide benefits such as the
2007 Freedom to Breathe Act, an amendment to the Minnesota Clean Indoor Air Act; and
WHEREAS, more than two dozen bills that restrict local decision-making have been introduced in
2017 to date.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, that this Council supports local decision-making authority and opposes legislation that
removes the ability for local elected officials to respond to the needs of their businesses and
constituents.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 6th day of
June, 2017.
William Mars
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 85 of 161
4.D.6.
H KOPPE
Shakopee City Council
June 6, 2017
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Shakopee Chamber of Commerce request for Rhythm on the Rails Event to be held on
Wednesdays from July 19 through August 16, 2017.
Policy/Action Requested:
Authorize requested street closure, temporary liquor license and support of the Rhythm on
the Rails event hosted by the Shakopee Chamber of Commerce.
Recommendation:
Approve the above motion.
Discussion:
The Rhythm on the Rails event is scheduled for five Wednesdays starting July 19 through
August 16, 2017 on Lewis Street between First and Second Avenue.
The Shakopee Chamber has submitted the attached letter with requests for road closure,
picnic tables and barricades. The Chamber will be handling their own garbage pick up. The
Chamber is not requesting any fee waivers.
The applications for the event and liquor licenses are in order. They are requesting that the
council suspend city code 114.11 (A) Consumption and possession on public streets, property
and the like to allow patrons to drink on Lewis Street. They will be putting wrist bands on
persons purchasing liquor at the event.
Budget Impact•
Staff time will be needed to drop off and pick up the picnic tables, barricades and clear the
streets for the event. Most of this can be accomplished through normal working hours.
ATTACHMENTS:
D Letter of Request
Page 86 of 161
W AF
Summer eoneerc series
Rhythm on the Rails 2017
A free, five-week outdoor concert series taking place every Wednesday night from 6-10 pm right
on Lewis Street in Downtown Shakopee. Rhythm on the Rails will feature live music, family fun,
food/brew vendors, and much more.
The evening will kick off with local acts, followed by regional headliners including Chris Hawkey,
Martin Zellar, and The Lost Highway. Attendees will have the option to purchase food and drink
tickets at the front gate, enjoy a free kid's zone with inflatables and face-painting, and experience
Downtown Shakopee while listening to live music all night long.
Dates &Time
The series will start Wednesday, July 19" and run every Wednesday until August 16, 2017. The
weekly concerts will go from 6:00-10:00 pm.
Street Closure
The concert series will be on Lewis Street from 1" to 2nd Ave in Downtown Shakopee. We will
close the street at approximately 2:00 pm each Wednesday.
Barricades
We will need 8 barricades dropped off in front of Lewis Street parking lot at 9:00 am every
Wednesday morning and picked up the following morning at the same location.
Picnic Tables
We will need 6 picnic tables dropped off in front of Lewis Street parking lot at 3:00 pm every
Wednesday afternoon and picked up the following morning at the same location.
Garbage Collection
We will have trash, recycle, and organic cans at 3 locations of the concert series.
Page 87 of 161
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Page 88 of 161
7.A.1.
ST-TAKOPF.F.
Shakopee City Council
June 6, 2017
FROM: Michael Kerski, Director of Planning and Development
TO: Mayor and Council Members
Subject:
Solicitation of Bids for Downtown Improvements including the Lewis Street Alley and the
Lewis Street Parking Lot.
Policy/Action Requested:
Authorize staff to advertise for bids for the Downtown Improvements including the Lewis
Street Alley and the Lewis Street Parking Lot.
Recommendation:
Approve policy/action as requested.
Discussion:
RJM, the city's Construction Manager as Agent along with our consultants are preparing final
documents to be publicly bid for the Downtown Improvements that includes the Lewis Street
Alley and the Lewis Street Parking Lot. Based on a preliminary schedule, if bids are
received within budget, the project would commence in August and be substantially
completed this year.
Council will be requested to approve the final award of bids at a future meeting after bids
have been reviewed and approved by RJM and WSB.
Budget Impact•
Project is budgeted in the CIP under Downtown Improvements, Lewis Street Alley and
Lewis Street Parking Lot with funding from the General Fund, Special Assessments,
Stormwater and the Tree Fund.
ATTACHMENT S:
a Notice for bids
Page 89 of 161
ADVERTISEMENT FOR BIDS
Project:
City of Shakopee Downtown Improvements
Downtwon Shakopee
Shakopee, MN 55379
City Project No. 2193.—For Downtown Project
6842. —For Lewis Street Alley
6844. —For Lewis Street Parking Lot
Owner:
City of Shakopee
129 Holmes St. S
Shakopee, MN 55379
Architect:
WSB &Associates
701 Xenia Avenue South, Suite 300
Minneapolis, MN 55416
Construction Manager:
RJM Construction
701 Washington Avenue North, Suite 600
Minneapolis, MN 55401
NOTICE TO QUALIFIED CONTRACTORS — Notice is hereby given that the City of Shakopee will
receive sealed bids from qualified bidders until 2:00 p.m., Thursday, June 29th at Shakopee City Hall,
129 Holmes St. S, Shakopee, MN 55379.
The project work scope consists of the reconstruction of a new surface parking area at Lewis Street,
new plaza area at River City Plaza, and new plaza area at Gateway Plaza.
A bid security in the amount of 5% of the base bid will be required to accompany bids. Bids received
after that time will not be accepted and will be returned unopened.
Sealed bids will be received at the Shakopee City Hall, 129 Holmes St. S, Shakopee, MN 55379 until
2:00 p.m., Thursday, June 29, 2017 at which time bids will be publically opened, reviewed, and read
aloud. Envelopes containing bids must be sealed, marked City of Shakopee Downtown
Improvements and the Bid Category No. being bid. The name and address of the Bidder must be
shown on the outside of the envelope. The date and time of the bid is to be noted on the label. Bids
received after this time will not be accepted and will be returned unopened.
Bidding documents including the Proposal Form, Drawings and Specifications will be on file at the
office of the Construction Manager:
RJM Construction
701 Washington Avenue North, Suite 600
Minneapolis, MN 55401
Phone: (952) 837-8600
A pre-bid meeting and walk thru will be conducted at the Shakopee City Hall, 129 Holmes St. S.,
Shakopee, MN 55379 Tuesday, June 13, 2017 at 1:00 p.m.
Page 90 of 161
HOW TO GET PLANS:
Complete set(s)of hard copy Bidding Documents can be obtained through National Reprographics as
noted in AIA Document A701, Article 1 for a check deposit made payable to RJM Construction of
125.00 per set. A CD of the documents will be available for purchase in the amount of$20.00 per CD
plus shipping with check made payable to National Reprographics. National Reprographics can be
contacted at(651)779-8000, 11343 39th Street North, Suite B, Lake Elmo, MN 55042. The documents
will be available on or about June 7, 2017. National Reprographics will refund the cost of only one set
to those bidders who submit a bona fide bid and return the bid documents to National Reprographics
within 30 days of the bid date, subject to the conditions of AIA Document A701. If more than one
hardcopy set is required additional sets may be purchased at $200.00 each.
Plans will also be available for review only at the following locations (hard copy or electronic documents
are available only at National Reprographics):
RJM Construction
701 Washington Avenue North, Suite 600
Minneapolis, MN 55401
Minnesota Builder's Exchange
1123 Glenwood Avenue
Minneapolis, MN 55405
(612) 381-2620
St. Paul Builder's Exchange
445 Farrington Street,
St. Paul, MN 55103
Mankato Builders Exchange
75 Navaho Ave#2
Mankato, MN 56001
Make Bids in duplicate in exact accordance with the proposal form in the Project Manual, and sign in
long-hand. No oral, telegraphic or fax bids will be accepted or considered.
Submit with each bid a certified check or acceptable bidders bond payable to the City of Shakopee in
the amount equal to five percent (5%)of the total bid.
All bids will be evaluated by the Owner, the Architect and the Construction Manager. The Owner
reserves the right to accept any bid or reject any or all bids, or parts of such bids and waive
informalities or irregularities in bidding. Successful bidders will be required to furnish satisfactory Labor
and Material Payment Bond, Performance Bond, and Certificates of Insurance and a signed contract
within 10 days of award of contract. No bidder may withdraw his/her bid for at least 60 days after the
scheduled bid opening.
The schedule for the project is to commence work on August 2017. Work will be completed according
to the preliminary project construction schedule issued in the Bid Documents.
Please direct all inquiries to Tara Blotske, RJM Construction at 952-893-8248.
END OF ADVERTISEMENT
Page 91 of 161
7.A.2.
H+ T OPEE
Shakopee City Council
June 6, 2017
FROM: Kyle Sobota
TO: Mayor and Council Members
Subject:
Final Plat of Ridge Creek First Addition
Policy/Action Requested:
Approve Resolution No. 7897, a resolution approving the Final Plat of Ridge Creek First
Addition.
Recommendation:
Approve Resolution No. 7897 as requested.
Discussion:
Paul Tabone, representing Lennar Homes has applied for final plat approval of Ridge Creek
First Addition.
On March 21, the City Council approved the preliminary plat and PUD of Ridge Creek,
which included 104 single-family lots. Lennar is currently grading the site and plans to begin
construction of the first phase of houses in the development after the grading and
infrastructure installation is complete.
Ridge Creek First Addition is a proposed plat of 44 single-family residential lots on the south
side of the Ridge Creek Planned Unit Development (PUD), adjacent to Eagle Creek Blvd.
The property is zoned RIB, Urban Residential and guided for single-family residential
development.
The first addition also includes the right-of-way for the extension of Crossings Blvd from
Riverside Bluffs to Pike Lake Road and three outlots. Outlot C is intended for future
development, Outlots A and B are open space, totaling approximately 38.6 acres.
The first addition will complete the extension of Oak Ridge Trail between Riverside Bluffs
and Ridgeview Estates. The applicant will also complete the trail along Eagle Creek Blvd
Page 92 of 161
and the connection to the trail from Red Oak Path. The proposed final plat is consistent with
the approved preliminary plat of Ridge Creek.
The applicant and staff have discussed landscaping within this development at length. The
applicant has removed 10 additional trees for a haul road and additional trees in the county
road 21 right-of-way during site grading. Planning staff and Natural Resources staff are
recommending that the applicant replace the additional trees at rate approved by City Code
and trees removed in the county highway right-of-way be replaced at a 1:1 ratio, since the
trees were not on the applicant's property.
As approved by the City Council in the preliminary plat, the park dedication fees collected
for this development will be committed to development of the open space within this
development, with any remaining park dedication funds committed to the park reserve fund.
The Public Works Director intends to contribute stormwater funds to the development of the
open space around the Prior Lake - Spring Lake Outlet Channel. The watershed district may
also contribute funds.
Budget Impact•
N/A
ATTACHMENTS:
Location Map
a Aerial Photo
a Proposed Final Plat
a Landscape Plan
a Watershed District Comments
a Engineering /Natural Resources Comments
a Parks and Recreation Comments
a Resolution No. 7897
Legal Description for Resolution
Page 93 of 161
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PRIOR LAKE - SPRING LAKE
WATERSHED DISTRICT
May 25,2017
Tami Vidmar
Shakopee Community Development
City of Shakopee
129 South Holmes Street 1
Shakopee,MN 55379
1
RE: Final Plat Ridge Creek
i
s
i
Dear Tami,
The Prior Lake-Spring Lake Watershed District's Engineer at EOR has reviewed the project
information provided. The following comments provided below should be considered I'
preliminary,as we have not received all the details such as hydrologic calculations or an erosion
and sediment control plan. g
Comments from District Engineer for consideration:
1) It is understood that all runoff from the 1 st addition is routed to a large pond northeast of
the 1st addition that will outlet to the north-south section of PLOC north of Oak Ridge
Trail(plan sheet 4). The pond outlet pipe alignment is good in that it directs pond
outflow 45-degress downstream and not perpendicular to PLOC. Riprap is specified at j
the FES is also good. Details regarding E&SC measures and PLOC bank restoration
after pipe installation should be provided to the District for review and continent.
2) A 15-ft wide reinforced turf access trail is proposed immediately west of PLOC,north of
Oak Ridge Trail(plan sheet 17)and will entail a'retaining wall(1 to 4 feet high)to
achieve the proposed slope. This access trail may be within PLOC easement,but is not
anticipated to have negative impacts to accessibility. Details regarding E&SC should be
provided to the Districtfor review and comment,
3) Pond revegetation specs include seed mix 35-641 (mesic prairie southeast)for upland
portions of pond perimeter(plan sheet L3). This mix is for a dry setting,but this area is
assumed to be wet fairly frequently. Alternatively,a 34-262(Wet Prairie)or 33-262(Dry
Swale/Pond)mix might want to be considered.
j'
Please contact me at mkarschnia@plslwd.org or(952)447-9808 with any questions.
Sincerely,
Maggie Karschnia
Water Resources Project Manager !
it
4646 Dakota Street SE, Prior Lake,MN 55372.(952)447-4166(phone)
(952)447-4167(fax).www.plslwd.org .info@plslwd.org
t
r
Page 103 of 161
I
City of Shakopee
Memorandum
T I Senior Planner
O Kyle Sobota, Se r o a e
FROM: Ryan Halverson, Assistant City Engineer
SUBJECT: Final Plat— Ridge Creek 1st Addition
CASE: 17003
DATE: May 26, 2017
The staff review indicates a request to review a Final Plat application for the Ridge Creek 15t
Addition, a single-family subdivision. Ridge Creek Addition is located east of Pike Lake Road and
south of County Road 21.
I
The public works department offers the following comments at this time to the applicant and to
the planning department:
Engineering:
The following items need to be addressed/completed prior to release of the Final Plat for,
recording:
1. Execution of a Developer's Agreement, which needs to include provisions for security for
public improvements within the subdivision and payment of the Street and Utility Fee and
the Watermain Fee.
2. Payment of all Storm Water Management Plan Review Fees need to be made, as required
by the most current City of Shakopee Fee Schedule.
3. Payment of the Trunk Sanitary Sewer Charge needs to be made, as required by the most
current City of Shakopee Fee Schedule.
4. Payment of the Trunk Storm Water Charge needs to be made, as required by the most
current City of Shakopee Fee Schedule.
5. Payment of the Sign Installation Fee needs to be made, as required by the most current
City of Shakopee Fee Schedule.
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Page 104 of 161
- 1
6. Payment of the Bituminous Sealcoat Fee needs to be made, as required by the most
current City of Shakopee Fee Schedule.
7. Thea applicant will submit a detailed contractors bid for all public improvements
pp p p
associated with this subdivision.
8. The applicant will submit a detailed lot area drawing showing the total plat area,the total
drainage and utility easement area encompassing high water levels of wetlands/storm
water basins,the total area of right-of-way,the total area of conservation easements and
outlots, the total area of bituminous street and the total area of lots.
9. Easements will be shown on the Final Plat as approved by the City Engineer. They include,
but are not be limited to, the following:
• Provide a minimum of 15 feet of drainage and utility easement adjacent to the County
Road 21 right-of-way.
10. Provide electronic files (AutoCAD and Portable Document Format—PDF) of the Final Plat
to be recorded with datum on the Scott County coordinate system.
The following items need to be addressed/completed prior to approval of a grading permit, a
street and utility plan and/or a building permit:
i
1. The applicant will grade the entire site, as proposed on the approved plans, in one phase
within one year from the date of approval of the grading permit application. Grading is
defined as bringing the site to the proposed finished grade with materials deemed
acceptable by the City of Shakopee engineering department, providing topsoil per City
requirements and applying seed, mulch and/or sod per City requirements and providing
an as-built record grading plan per Section 2.5 of the City of Shakopee Design Criteria. P
2. The applicant will seed the disturbed storm water basin area with a native vegetation.
The seed mixture, application and maintenance requirements will be determined by the
City
3. The applicant will install trunk sanitary sewer to south property line as directed by the
engineering division.
4. The applicant will submit detailed pavement design calculations.
6. The applicant will submit a landscaping plan in compliance with the most recent version
of the City of Shakopee's Easement Fencing and Landscaping Policy. If the applicant
wishes to vary from these requirements, a detailed subdivision-wide utility service
corridor plan will need to be submitted for review.
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Page 105 of 161
i
7. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5
and Section 11.2 (A-L). The record plans need to be submitted to the engineering
department.
Natural Resources:
1. Relocate the trail located on the north side of Crossings Boulevard, west of Willow Way
(from the east side of lot 122, to Pike Lake Rd) - provide a 10' trail against Crossings
Boulevard with no grass strip between. Plant trees 4' north of trail within right-of-way.
2. Meet requirements set in "Planting Area Specification" (provided with grading permit),
along Crossings Boulevard and within the landscaped right-of-way north of Willow Way
and south of Country Rd 21. The applicant is required to notify contractors of this
specification.
3. Disturbed ground within city outlots must meet requirements set in "Native Planting
Requirements—3 year" (provided with grading permit).The applicant is required to notify
contractors of this specification.
4. A maintenance plan must be approved by the city engineer before seeding begins.
5. A portion of the grading permit financial security shall be held for 3 full years to ensure
vegetation establishment. The portion held shall never be reduced to less than 125% an
amount to ensure the completion of the contract as shown on the approved plan.
Recommendation
The public works department recommends approval of the application subject to the conditions
above being addressed/completed by the applicant.
HAENG\DEVELOPMENT REVIEW\Plat Review\Ridge Creek\FP Review(Ridge Creek 1st)052617.docx
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Page 106 of 161
CITY OF SHAKOPEE
MEMORANDUM
To: Kyle Sobota, Project Manager
From: Jamie Polley, Parks and Recreation Director
Date: June 1, 2017
Subject: Final Plat Ridge Creek— Lennar Corporation
INTRODUCTION
The Parks and Recreation Advisory Board and Parks and Recreation Department staff
has reviewed the final plat proposal application for the Ridge Creek development. The
applicant is proposing to dedicate 38 acres of wetland as park dedication. Per the
approved preliminary plat the applicant is required to provide cash in lieu of land for park
dedication.
The following conditions are recommended by the PRAB and Parks and Recreation
Staff;
1. Park dedication fees in the amount required by the City Code and adopted City fee
schedule shall be paid at the time of recording of the final plat.
Preliminary park dedication calculations (to be confirmed at time of final plat) are as
follows:
$5,340/lot X 44 lots (Phase 1) _ $234,960
2. The applicant to provide a trail connection along County Road 16 to tie into the trail
to the east and west.
3. The applicant is required to install sidewalk on one side of all residential streets.
4. The applicant is required to construct maintenance trails along the ponds or drainage
ditch at the time the wetlands are restored or the drainage ditch is improved or
moved (if part of the development project).
5. All trails and sidewalks be constructed to meet ADA requirements or guidelines.
6. Wetland, ponding areas, drainageways, and utility easements accepted by the city
shall not be considered in the park land and/or cash contribution to the city.
7. The applicant shall provide and install open space, and trail boundary signage as
determined to be needed by the city. The city shall provide the signage for open
space and trail boundary, and the applicant provide the posts and installation of the
signage.
Page 107 of 161
RESOLUTION NO. 7897
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,
APPROVING THE FINAL PLAT OF RIDGE CREEK FIRST ADDITION
WHEREAS, Paul Tabone of Lennar Corporation, applicant, and U.S. Home
Corporation, property owner, has made application for the Final Plat of Ridge Creek First
Addition; and
WHEREAS,the property upon which the request is being made is legally described
as:
See Attached Exhibit; and
WHEREAS, public notice was provided and the Planning Commission of the City of
Shakopee held a public hearing on March 9, 2017, at which the Planning Commission heard from
City Planning staff and invited members of the public to comment; and
WHEREAS, the City Council of the City of Shakopee approved the Preliminary Plat
and PUD of Ridge Creek on March 21, 2017, and
WHEREAS,the City Council heard from staff and the Applicant regarding the final plat
of Ridge Creek First Addition at their meeting on June 6, 2017; and
NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of
Shakopee, Minnesota that the Final Plat of Ridge Creek First Addition is approved, subject to the
following conditions:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,MINNESOTA,AS FOLLOWS:
That the Final Plat of Ridge Creek First Addition is hereby approved to allow the development in
the following manner:
L The following procedural actions must be completed prior to the recording of the
Final Plat:
1. Execution of a Developer's Agreement, which needs to include provisions for security
for public improvements within the subdivision and payment of the Street and Utility
Fee and the Watermain Fee.
2. Payment of all Storm Water Management Plan Review Fees need to be made, as
required by the most current City of Shakopee Fee Schedule.
Page 108 of 161
3. Payment of the Trunk Sanitary Sewer Charge needs to be made, as required by the
most current City of Shakopee Fee Schedule.
4. Payment of the Trunk Storm Water Charge needs to be made, as required by the most
current City of Shakopee Fee Schedule.
5. Payment of the Sign Installation Fee needs to be made, as required by the most current
City of Shakopee Fee Schedule.
6. Payment of the Bituminous Sealcoat Fee needs to be made, as required by the most
current City of Shakopee Fee Schedule.
7. The applicant will submit a detailed contractor's bid for all public improvements
associated with this subdivision.
8. The applicant will submit a detailed lot area drawing showing the total plat area, the
total drainage and utility easement area encompassing high water levels of
wetlands/storm water basins, the total area of right-of-way, the total area of
conservation easements and outlots, the total area of bituminous street and the total
area of lots.
9. Easements will be shown on the Final Plat as approved by the City Engineer. They
include, but are not limited to: providing a minimum of 15 feet of drainage and utility
easement adjacent to the County Road 21 Right-of-Way.
10. The applicant must provide electronic files (AutoCAD and Portable Document Format
— PDF) of the Final Plat to be recorded with datum on the Scott County coordinate
system.
11. "City Manager" on the signature block of the Final Plat must be changed to "City
Clerk".
12. Park dedication funds received from this development shall be programmed for
development of the trails within the dedicated open space within this development.
Any funds collected that are not used for development of the open space in Ridge
Creek shall be dedicated to the park reserve fund.
13. Park dedication fees in the amount required by the City Code and adopted City fee
schedule shall be paid at the time of recording of the final plat.
14. Wetland, ponding areas, drainageways, and utility easements accepted by the city shall
not be considered in the park land and/or cash contribution to the city.
II. Following approval and recording of the final plat, the following conditions shall
apply:
1. The applicant must comply with all the conditions of Resolution No. 7851, the
resolution approving the Preliminary Plat and Planned Unit Development.
2. Outlots A and B must be deeded to the City of Shakopee.
3. The applicant will provide adequate wetland buffers and associated easements/outlots
as set forth in Section 54.32 of our Code of Ordinances.
4. The applicant shall provide and install open space, and trail boundary signage as
determined to be needed by the city. The city shall provide the signage for open space
and trail boundary, and the applicant provide the posts and installation of the signage.
5. A utility coordination plan is required and must receive approval from the City of
Shakopee. Right-of-way permits will not be granted without an approved coordination
plan.
6. Locations of trees planted by the applicant must be marked by the applicant and
approved by the city prior to planting.
Page 109 of 161
7. Required landscaping and replacement trees planted on residential lots must be planted
at least 8' from side lot lines.
8. Maintenance of landscaping and trees on private property is the responsibility of
private property owners, or a homeowner's association.
9. The applicant must provide a trail connection along County Road 16 to tie into the
trail to the east and west and connect to Red Oak Court, as proposed.
10. The applicant is required to install sidewalk on one side of all residential streets.
11. The applicant is required to construct maintenance trails along the ponds or drainage
ditch at the time the wetlands are restored or the drainage ditch is improved or moved
(if part of the development project).
12. All trails and sidewalks be constructed to meet ADA requirements or guidelines.
13. Easements will be shown on the Final Plat as approved by the City Engineer. They
include, but are not be limited to, the following:
• The applicant will provide minimum widths of drainage and utility easements as
set forth in Section 10.1 (A-D) of the City of Shakopee Design Criteria.
• Provide a minimum of 15 feet of drainage and utility easement adjacent to the
County Road 16, County Road 21 and Crossing Boulevard rights-of-way.
The following items need to be addressed / completed prior to approval of a grading
permit and/or a building permit:
1. The applicant will grade the entire site, as proposed on the approved plans, in one
phase within one year from the date of approval of the grading permit application.
Grading is defined as bringing the site to the proposed finished grade with materials
deemed acceptable by the City of Shakopee engineering department, providing topsoil
per City requirements and applying seed, mulch and/or sod per City requirements and
providing an as-built record grading plan per Section 2.5 of the City of Shakopee
Design Criteria.
2. The applicant will seed the disturbed storm water basin area with a native vegetation.
The seed mixture, application and maintenance requirements will be determined by
the City
3. The applicant will install trunk sanitary sewer to south property line as directed by the
engineering division.
4. The applicant will submit detailed pavement design calculations.
5. The applicant will submit a landscaping plan in compliance with the most recent
version of the City of Shakopee's Easement Fencing and Landscaping Policy. If the
applicant wishes to vary from these requirements, a detailed subdivision-wide utility
service corridor plan will need to be submitted for review.
6. Record plans need to be provided per the City of Shakopee Design Criteria, Section
2.5 and Section 11.2 (A-L). The record plans need to be submitted to the engineering
department.
7. Any work within the County right-of-way shall require a County permit.
8. The minimum right-of-way dedication for CSAH 16 is 75-feet of right-of-way from
the center of the roadway.
9. Noise issues may arise as traffic volumes increase on the County roadways over time.
Noise attenuation for the platted lots is the responsibility of the City and/or developer.
10. No ponding, berming, landscaping, or signage shall be permitted within the County
right-of-way.
Page 110 of 161
11. The applicant must replace trees removed from the Scott County Highway Right-of-
Way at a ratio of 1:1 (remove: replace). Additional trees removed beyond the
submitted woodland management plan are subject to the replacement ratios set forth
by City Code.
12. The applicant must comply with the Prior Lake — Spring Lake Watershed District
Memo dated May 25, 2017.
13. The applicant must comply with Shakopee Public Utilities policies, pay the
appropriate fees and provide any necessary easements.
14. The applicant must relocate the trail located on the north side of Crossings Boulevard,
west of Willow Way (from the east side of lot 122, to Pike Lake Rd) - provide a 10'
trail against Crossings Boulevard with no grass strip between. Plant trees 4' north of
trail within right-of-way.
15. The applicant must meet requirements set in "Planting Area Specification" (provided
with grading permit), along Crossings Boulevard and within the landscaped right-of-
way north of Willow Way and south of County Rd 21. The applicant is required to
notify contractors of this specification.
16. Disturbed ground within city outlots must meet requirements set in "Native Planting
Requirements — 3 year" (provided with grading permit). The applicant is required to
notify contractors of this specification.
a. A maintenance plan must be approved by the city engineer before seeding
begins.
b. A portion of the grading permit financial security shall be held for 3 full years
to ensure vegetation establishment. The portion held shall never be reduced to
less than 125% an amount to ensure the completion of the contract as shown
on the approved plan.
Adopted in session of the City Council of the City of Shakopee, Minnesota,
held on the day of ,2017.
Mayor of the City of Shakopee
ATTEST:
Lori Hensen, City Clerk
PREPARED BY:
City of Shakopee
129 Holmes Street South
Shakopee,MN 55379
Page 111 of 161
The Southwest One-quarter of the Northeast One-quarter (SW% NE'/.); the Southe
quarter(SEI.NEI.), EXCEPTING the Easterly Five Hundred Ninety-one and seventy4
all in Section Fourteen(14),Township One Hundred Fifteen(115),Range Twenty-two(.
,AND
That part of the West Half of the Southeast Quarter of Section 14,Township 115,Rang
way line of County Road No. 16, EXCEPTING THEREFROM the West 410 fE
THEREFROM the North 467 feet of the East 467 feet.
AN p
The North 467 feet of the East 467 feet of the West Half of the Southeast Quarter(Wr
Range 22,Scott County,Minnesota.
Page 112 of 161
7.13.1.
H+ T OPFF
Shakopee City Council
June 6, 2017
FROM: Jennifer Gabbard
TO: Mayor and Council Members
Subject:
Reclassification of the City Engineer/Public Works Director position.
Policy/Action Requested:
Approve reclassification of the City Engineer/Public Works Director position from a Grade
11 to Grade 12.
Recommendation:
Approve reclassification of City Engineer/Public Works Director as requested.
Discussion:
With the retirement of the City Engineer/Public Works Director, the city went through a
hiring process. The position was posted for more than three weeks, and we received a total of
8 applications. Of those applications, five candidates were interviewed in the first round.
While hiring for the position, staff analyzed data from our comparable cities based on a City
Engineer/Public Works Director salary range. Out of our ten comparable cities, only two
cities had a similar dual role of a City Engineer/Public Works Director, Coon Rapids and St.
Louis Park. The rest of our eight comparable cities have separated the role and have both a
City Engineer and a Public Works Director.
Coon Rapids and St. Louis Park have their salary ranges for the City Engineer/Public Works
Director annually from approximately $120,000 to $150,000. The eight cities that have the
roles separated are paying between $203,000 and $270,000 annually for both positions. More
and more cities are converting to having both a Public Works Director and a City Engineer
due to their difficulties in hiring a dual position.
Based on staying competitive within the market, and the need to fill the City Engineer/Public
Works Director, staff is requesting that the position of City Engineer/Public Works Director
be reclassified to a Grade 12.
Page 113 of 161
Budget Impact•
This is a fully-budgeted position in the city's 2017 operating budget and sufficient funds exist
to support the recommended salary level.
ATTACHMENTS:
a Comparable Cities Information
Page 114 of 161
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7.C.1.
H+ T OPFF
Shakopee City Council
June 6, 2017
FROM: William H. Reynolds, City Administrator
TO: Mayor and Council Members
Subject:
Employment of City Engineer and Director of Public Works
Policy/Action Requested:
Authorize the hiring of Steve Lillehaug as the next City Engineer and Director of Public
Works at Step A of Grade 12 of the City's 2017 Non-Union Pay Plan contingent upon the
successful completion of a pre-employment physical/drug test and subject to a one-year
probationary period.
Recommendation:
Approve the action as requested.
Discussion:
On February 2, Mr. Bruce Loney officially notified the city of his intentions to retire after 22
years of outstanding service to the City of Shakopee. Soon after, staff began the search for
our next City Engineer and Director of Public Works.
Applications were solicited as part of an initial search, however after a review of resumes,
staff reopened the search due to the quality of candidates received. Subsequently, first
and second round interviews were conducted involving a variety of city staff and officials
including employees of the Engineering and Public Works divisions. A thorough background
check has been conducted for the final candidate.
Based upon this process, staff recommends that the City Council authorize the hiring of
Steve Lillehaug as the city's next City Engineer and Director of Public Works, subject to the
completion of a pre-employment physical and drug test.
Mr. Lillehaug has over 13 years experience working for municipalities including the cities of
Edina and Minnetonka where he served as their Assistant City Engineer, and in Brooklyn
Center as the City Engineer and Director of Public Works. He holds a Bachelor of Science
Page 116 of 161
degree in Civil Engineering from Kansas State University. He is both a registered
Professional Engineer with the State of Minnesota and a Professional Traffic Operations
Engineer.
The proposed compensation and benefits for Mr. Lillehaug are as follows:
1. Starting salary of Step A, Grade 12 of the City's 2017 Non-Union Pay Plan ($134,644 per
year).
2. Vacation of 160 hours annually.
3. Sick Leave at the standard accumulation rate and cap as designated in the Personnel
Handbook.
Mr. Lillehaug will need to complete the required pre-employment physical and drug test and
provide notice to his current employer. His anticipated start date is July 12, 2017.
Budget Impact•
Position is currently allocated in the budget. Although this position hire is at the top of the
city pay scale, recent hires in the department have saved over $39,000 per year. In addition,
when looking at personnel costs as a whole, the city will not be looking to fill the position of
Economic Development Coordinator.
ATTACHMENTS:
a Resume and Offer Letter
Page 117 of 161
Steven L. Lillehaug, P.E., P.T.O.E.
7575 Walnut Curve
Chanhassen,Minnesota 55317
(612)799-6216
sllillehaug@msn.com
Work City of Brooklyn Center,Brooklyn Center,MN
Experience City Engineer/Director of Public Works October 2008 to present
• Provide leadership and strategic direction to the Public Works Department with six
operating divisions(Engineering, Streets,Parks,Utilities, Central Garage—fleet
management, and Capital Facility/Building Maintenance Planning); 37 full-time
and 21 part-time employees; $12 million annual operating budget; and$15-30
million annual Capital Improvement Program budget.
• Provide the management for the day-to-day operation, maintenance and long-range
planning of the City's infrastructure.
• Manage the overall direction of the Public Works Department.
• Interpret,develop and implement council/manager direction, strategies and
practices including the City's"inclusion and diversity"initiatives.
• Determine operation performance goals and objectives.
• Review,prioritize, direct and approve departmental operation plans.
• Develop,maintain, control and direct all aspects of the department budget.
• Develop,manage and implement the City's 15-year Capital Improvement Program
including the short- and long-term financing.
• Administer the design, construction and maintenance of the City's infrastructure.
• Manage the City's central garage and fleet including approximately 300 vehicles
and pieces of equipment.
• Provide the review and guidance for private development for conformance to City
ordinances and other applicable guidelines and requirements.
City of Minnetonka,Minnetonka, MN
Assistant City Engineer September 2006 to October 2008 I%
• Planned, organized and supervised the Engineering Department operational
activities and staff.
• Planned, coordinated and implemented the development, design,easement
acquisition and assessment of public improvement projects.
C
• Prepared,managed and monitored project budgets,the department's budget and the
Capital Improvements Program.
• Coordinated activities with other departments, consultants,utility companies and
other governmental agencies.
• Managed and coordinated all activities related to water resources(FEMA's
National Flood Insurance Program,MPCA NPDES Phase II,four watershed
i'
districts,Water Resources Management Plan, erosion control, grading permits and
wetland alteration permits).
• Presented complex and technical information and reports to the City Council,
Commissions,neighborhood groups and professional organizations.
• Provided the transportation planning and responsible for the traffic regulations,
engineering and safety for the City.
• Managed CAD,GIS, Cityworks,Pictometry and LOGIS activities.
• Managed and processed the City's Municipal State Aid for streets.
• Served as technical liaison to the Planning Department and Planning Commission.
I:
Page 118 of 161
City of Edina,Edina,MN
Assistant City Engineer/Traffic Engineer March 2004 to September 2006
• Managed and supervised the Engineering Department activities and staff. ['
• Planned, coordinated and implemented public works improvement projects, both
within the Engineering Department and using consulting engineers.
• Prepared,managed and monitored project budgets.
• Directed the preparation and implementation of plans, specifications, bidding,
contracts,assessments,feasibility studies and preliminary reports.
• Presented complex and technical information and reports to the City Council,
Commissions,neighborhood groups and professional organizations.
• Managed, coordinated and conducted all staff liaison duties for the Transportation
Commission.
• Collaborated with and kept the Public Works Director/City Engineer and
Department staff informed of important developments in order for them to
effectively participate and perform their duties and responsibilities.
• Provided the transportation planning and responsible for the traffic regulations,
engineering and safety for the City.
• Assisted with the preparation of the Engineering Department's budget and Public
Works Capital Improvements Program.
• Provided development and subdivision review.
SRF Consulting Group,Inc.,Minneapolis, MN
Engineer/Associate May 1998 to March 2004
• Managed and supervised municipal and transportation project design teams.
• Designed,prepared, and reviewed highway and municipal construction plans and
specifications,cost estimates,feasibility studies and engineering reports for
municipal, county and Mn/DOT projects.
• Prepared and monitored project budgets.
• Coordinated agency project review, approval and Municipal State Aid funding
applications.
• Provided advice,training and guidance to peers and engineering technicians in
advanced and complex highway engineering design principles,design procedures
and practices, accepted industry standards and best management practices.
• Performed contract administration and managed highway and municipal
construction projects.
• Inspected construction projects and solved design problems in the field.
Other Planning Commission,City of Chanhassen,MN
Experience Planning Commissioner March 2002 to March 2005
• Maintained the City Comprehensive Plan and advised the City Council on matters
regarding the implementation of the plan.
• Served on the Chanhassen Alternative Urban Areawide Review task force.
• Reviewed site plans,preliminary plats, conditional use permits and special studies.
• Made recommendations on proposed changes affecting zoning and land uses within
the City.
• Conducted public hearings and made recommendations to the City Council for
final action.
• Acted as the board of appeals and adjustments for zoning variances.
Page 119 of 161
c
Steven L. Lillehaug, P.E., P.T.O.E.
Kansas Department of Transportation,Marion,KS
Inspector-Summer Intern Summer 1997
• Inspected new highway construction(concrete and asphalt)and bridge
i„
construction.
• Performed construction material inspections and tests.
Dept. of Civil Engineering,Kansas State University, Manhattan,KS
Research Assistant January 1996 to May 1998
• Supported laboratory and field research and design remediating contaminated soils.
U.S.Army,numerous locations
Helicopter ElectricallReapons System Technician June 1988 to January 1995
• Supervised,managed,motivated and trained the personnel who maintained 18
Apache helicopters along with the support equipment.
• Inspected,repaired and performed troubleshooting of electrical and weapon
systems on the Apache, Cobra and OH-58 helicopters.
• Prepared and implemented long and short range inspection, maintenance and safety
programs.
• Completed Airborne and Air Assault training.
Education B.S. Civil Engineering
Kansas State University,Manhattan,KS May 1998
Registrations Professional Engineer(PE), State of Minnesota
Professional Traffic Operations Engineer(PTOE)
Memberships • City Engineers Association of Minnesota(CEAM)
• American Public Works Association(APWA)
• Institute of Transportation Engineers(ITE)
• Minnesota Surveyors and Engineers Society(MSES)
• American Legion Post 580
Other • Local Technical Assistance Panel Steering Committee Member,2009 to present
Notables • City Engineer's Traffic Safety Committee Member,2011 to present
• Municipal State Aid Screening Board Member(West Metro),2016 to present
• Shingle Creek/West Mississippi Watershed Management Commission Technical
Advisory Committee Member,2008 to present
• CEAM Winter Annual Meeting Planning Committee Member,2008 to 2013
• CEAM Executive Committee Member, 2008
• State Speed Limit Task Force Member,2007-2009
• Mn/DOT Cooperative Agreement Selection Committee Member,2004 and 2005
• Association of Metropolitan Municipalities (AMM)Transportation Policy
Committee Member,2005 and 2006
i
• NC-ITE Pedestrian and Traffic Safety Committee Member, 2005 to 2006
• Hennepin County SW Transit(LRT)Alternative Analysis Technical Advisory
Board Member,2005 to 2006
L
Honors • Humanitarian Service Medal and Southwest Asia Service Medal(Army)
i
Page 120 of 161
i
P
I'
SHAKOPEE
Mr. Steve Lillehaug May 24, 2017
7575 Walnut Curve
Chanhassen, MN 55317
i
Re: Conditional Offer of Employment
Dear Steve:
Congratulations on being selected for the City Engineer/Public Works Director position with the City of
Shakopee. I am pleased to extend this conditional offer of employment dependent upon the successful
completion of a pre-employment physical/drug test. As mentioned, this offer will need to be approved by
City Council
Salary: This is a full-time, salaried position, that is exempt per the federal Fair Labor Standards Act. Your
annual salary will be$134,644, which is Step A of Grade 12 of the City's 2017 Non-Union Pay Plan. You
will be eligible for future cost-of-living adjustments based on City Council action.
Probation: Your initial probationary period is 12 months in duration. Continued employment with the City
of Shakopee is contingent upon continually meeting the standards for your position.
Vacation: We are offering vacation accrual at a rate of 160 hours or 4 weeks per year. Vacation leave
balances can be carried over from year-to-year up to a maximum of 240 hours.
Holidays: Full time employees receive eleven (11) paid holidays per year (New Year's Day, Martin
Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving; Christmas Eve and Christmas Day.
Sick Leave: Full time employees earn up to twelve (12) days of sick leave per year. Sick leave balances
can be carried over from year-to-year. You may begin to use sick leave immediately.
Healthcare: You will be eligible for benefits and City paid contributions towards the cost of medical,
dental, and life insurance plans effective the first of the month, after your first 30 days with the
organization. You have a menu of medical and dental insurance options, with the exact cost to you and
your dependents upon your selections.
Pension: Enrollment in the Public Employees Retirement Association (PERA) Coordinated Plan is
automatic. Currently the City's contribution rate is 7.50% and the employee's rate is 6.50%.
We will meet on your first day to provide you with helpful information, to answer your questions, and to
complete some necessary paperwork. It is your responsibility to present documents to verify your
eligibility to work in the United States per the list provided on the 1-9 documents. You can find a list of
these documents at http://www.uscis.gov/files/form/1-9.pdf.
If you have any questions regarding the position or the salary and benefits package, please don't
hesitate to contact me at 952.233.9312. If you are in agreement with the terms as stated above, please
return a signed copy of this letter to me as soon as possible. We will have your approval slated for the
June 6'" City Council Meeting, with an anticipated start date on or about Julyh2017 as determined by
mutual consent.
We are looking forward to having you join the city staff!
Sincerely, ACCEPTANCE:
Signed: � '1 c
u
Jennifer Gabbard Date:
Human Resources Manager
1=
Page 121 of 161
8.A.
H KOPE
Shakopee City Council
June 6, 2017
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject•
Liaison and Administration Reports
Policy/Action Requested:
None
Recommendation:
None
Discussion•
Budget Impact•
Page 122 of 161
8.13.
H+ T OPEE
Shakopee City Council
June 6, 2017
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
Acknowledge the bills and electronic funds transfers in the amount $1,836,414.71, payroll
transfers in the amount of$1,029,241.58 for a total of$2,865,656.29.
Recommendation:
Informational only
Discussion:
Attached is the most recent monthly financial report for the General Fund. These reports
reflect the expenditures as recorded for 2017 activity. The following transactions are notable
for this reporting cycle:
• RJM Construction LLC has requested payment 16 for construction services on the
community center renovation project. $768,580.95
• Soft Play LLC 2nd installment for indoor playground equipment was made in the
amount of$41,349.25.
Included in the check list are various refunds, returns, and pass through.
Budget Impact•
Operating and capital expenditures within the 2017 budget.
ATTACHMENTS:
a Monthly Financial Report
a Council Check Summary
a Council Check Register
Page 123 of 161
❑ Bill List Transfers
Page 124 of 161
CITY OF SHAKOPEE
Monthly Financial Report
YTD June YTD Budget June YTD
2017 2017 2017 Balance Percent 2016
Budget Actual Actual Remaining Used Actual
01000- GENERAL FUND
EXPENDITURES:
I I -MAYOR&COUNCIL (197,900) 0 (82,387) (115,513) 42%-D (96,786)
12 -ADMINISTRATION (1,707,000) (3,311) (636,028) (1,070,972) 37% _> (599,793)
13 -CITY CLERK (318,000) (1,568) (125,870) (192,130) 40% D (135,001)
15 -FINANCE (1,207,900) 0 (621,341) (586,559) 51%,D (662,722)
17-COMMUNITY DEVELOPMENT (586,800) 0 (230,511) (356,289) 39% -D (198,155)
18 -FACILITIES (384,800) (3,917) (131,935) (252,865) 34% D (163,712)
31 -POLICE DEPARTMENT (7,980,000) (3,686) (3,075,563) (4,904,437) 39% 4 (3,624,141)
32 -FIRE (2,160,400) (16,229) (734,550) (1,425,850) 34%-D (896,306)
33 -INSPECTION-BLDG-PLMBG-HTG (796,200) (3,571) (332,820) (463,380) 42% _> (317,440)
41 -ENGINEERING (786,200) (200) (196,862) (589,338) 25% op (310,099)
42 -STREET MAINTENANCE (2,151,100) (13,320) (688,968) (1,462,132) 32% -D (803,327)
44 -FLEET (435,000) (396) (172,578) (262,422) 40% D (195,078)
46 -PARK MAINTENANCE (1,936,300) (1,617) (583,753) (1,352,547) 30% T (636,182)
66 -NATURAL RESOURCES (198,000) 0 (89,138) (108,862) 45% D (85,067)
67-RECREATION (3,190,000) (11,919) (1,020,860) (2,169,140) 32% D (1,066,502)
91 -UNALLOCATED (217,600) 0 (2,669) (214,931) 1% T (2,075)
TOTAL EXPENDITURES (24,253,200) (59,734) (8,725,831) (15,527,369) 36% -D (9,792,385)
Key
T Varies more than 10%than budget positively
y Varies more than 10%than budget negatively
Within 10%of budget
Page 125 of 161
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