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HomeMy WebLinkAboutApril 04, 2017 Shakopee City Council PbWJW April 4,2017 SHAKOPEE 7:00 PM City Hall 129 Holmes St. Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud past,promising future, and small town atmosphere within a metropolitan setting. A.Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B.Positively manage the challenges and opportunities presented by growth,development and change. C.Maintain the City's strong financial health. D.Maintain,improve and create strong partnerships with other public and private sector entities. E.Deliver effective and efficient public services by a staff of well-trained,caring and professional employees. E Housekeeping item. Mayor Bill Mars presiding 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda 4. Shakopee Pop Up Flower Garden Presentation A. Adopt a Pop Up Flower Garden 5. SCALE Life Cycle Housing Presentation 6. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Public Works and Engineering A.1. *Street Lighting Policy Revisions A.2. *Award a Contract for the Fire Station#1 - 2017 Concrete Pavement Project 2017-5 A.3. *Award a Contract for the 2017-2 Bituminous Overlay project B. Personnel B.1. *Authorization to Hire Graduate Engineer Above Mid-point of Pay Scale C. Parks and Recreation C.1. *Recreation Facilities Vending Contract D. General Administration D.1. *City Bill List D.2. *City Council Minutes D.3. *Temporary Liquor License - Parish of Saint Joachim&Anne 7. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 8. Business removed from consent will be discussed at this time 9. Liasion and Administration 10. Adjournment to Tuesday, April 11, 2017 at 7 p.m. A. iATC PEE Shakopee City Council April 4, 2017 FROM: Tami Vidmar, Administrative Assistant TO: Mayor and Councilmembers Subject• Shakopee Community Adopt a Pop Up Flower Garden Policy/Action Requested: Approve the volunteer project for Shakopee Community Adopt A Pop Up Flower Garden as presented. Recommendation: Staff recommends approval of the volunteer project to beautify our City with the Shakopee Community Adopt A Pop Up Flower Garden as presented. Discussion• Budget Impact• N/A ATTACHMENT S: D Presentation D Application t AK a a x F x r r �►, WL � � j p. r k jjlJ➢w Alhhhh� O VJ O O O VJ > CU cu O ^� W U O O O U = O cn M O `�CDL � c— C-) AW M -- Q O -� E M >> 4� E AW Ca .� U O O > O O 2 O Ca oL O U O E aj } Illlllll O O a � }' O � � O O � 4� CU v U) O V o _� cu ja �r ,r Illlllll � � o V Cll � Cll 0=NMI% O mo LCLO co Q `� (n 0 Cc a) 0 0 0 o a) o U) O F O cn U O U ♦-_� Ca (n -N U W Illlllll O E IN iU E � o °� co O to U) U) � O U O O U l Q O }; pp co CU (D ♦--� U) ca Co u, O U) cz -� — U o 0 nU) o L � ocaCc a� -0 -..-j ( O CU U) co m E L- N cc o �r ,r � � w An YM 6 a Y V , C3 `, LL ICU Ln LU g - U) a cn n'■ OW cu 0 CU =0 o � v v cu ca cn — += t� cu hPdjnn i�i�i.� I�1`1111111 Yi IlVunnnnnry w• . y w � � � i l l l ► V I � I I ` � '� r 16 Ck 4—j � C � �n {I IL ' k is e•�- � �`, z ,� .� of 00 kA �p. Irl.-�f`„� •� �. " �..'� � �t��' N f. y'� ILLY _ LZ3 Z6 e rF QIm0! a m . T Si CL FL�r tm r t R ez Lu CL 0 m y a v cn m Z x tD d Y7 1q ry 0 M * pryryp 1/II �I �,��`���"�wf{S+lyp �tl`411,�tr,'�"• !Ips � .. 1" I {b 'a 1 � PI1 kli A.. ! 'a A _ h i " • b . I 4 tt l " L t t l O � � -- Ca CQ CQ (D O O Q CL Q CL cu cu o Q O }' ca a E CLo 0 .O 0 N U) - N Ca Cll U) C) V O O V U O Ca � � O N O O `� co - O -— Ca Ca O }' Ca -V to u Ca cL O O CaCL j U O Ca z o o Li L- < C� � Ep (QO `J OQ O IJ VV y Shakopee Community Adopt A Pop Up Flower Garden J Planting Seeds for our Future Thank you for your interest in a Shakopee Adopt A Pop Up Flower Garden volunteer project. Pop Up flower gardens will be planted to beautify our city while making Shakopee unique. The following are guidelines for adopting a Pop Up flower garden: The adopter(s) will submit a Pop Up flower garden plan. The plants and design will be approved by the city liaison and the committee. The adopter(s) agrees to maintain the pop up flower garden at all times and to keep the area clear of weeds, litter and other refuse. The adopter(s) will have the option to name their garden will be approved by the city liaison and the committee. The adopter(s) pop up flower garden will be identified by location. The adopter(s) will provide each volunteer's information including name, address, phone number and email address. The adopter(s) will work in partnership with the committee to resolve any unexpected issues. The adoption period is for a minimum of two (2) years/growing seasons or until deemed by the city it must be removed. Either party may cancel or make changes to this agreement with a 60 day written notice. The Adopter(s) accepts the terms of this agreement as authorized by the signature in the appropriate space on the application form. Send the completed application and any correspondence to .................................. Shakopee Community Adopt A Pop Up Flower Garden Application Planting Seeds for our Future To adopt a pop up flower garden: E-mail .......... or call ................. A. The adopter agrees to submit a Pop Up flower garden plan. The plants and design will be approved by the city liaison and the committee prior to planting. B. The adopter(s) agrees to maintain the Pop Up flower garden at all times and to keep keep the area clear of weeds, litter and other refuse. C. The adopter agrees to adopt A Pop Up flower garden for a minimum two (2) gardening season. D. The adopter(s) will work in partnership with the city liaison and the committee. This would also include attending two (2) meetings *Spring-Planting Season/Fall-Cleanup E. The adopter(s) agrees to notify the leadership committee in writing 60 days in advance of any changes to this agreement. Name of Adopter: PLEASE PRINT Address: Phone: E-Mail: Alternate Adopter: PLEASE PRINT Address: Phone: E-Mail: Authorized Signature of Applicant Date Authorized Signature of Applicant _ Date Mail to Adopt A Pop Up Flower Garden Application to ................................... A.I. HATC PEE Shakopee City Council April 4, 2017 FROM: Bruce Loney, Public Works Director/City Engineer TO: Mayor and Council Members Subject: Adopt a Revised Street Lighting Policy Policy/Action Requested: Approval of Resolution 7856 adopting a revised street lighting policy. Recommendation: City staff in conjunction with Shakopee Public Utilities staff and SEH Lighting Consultant have been working on a revised street lighting policy. The last street lighting policy revision was done on May 7, 2013. Staff is recommending this policy revision due to recent improvements to LED lights and SPU's program to convert existing High Pressure Sodium lights to new current LED lights. Discussion: Major improvements have been made to LED lights recently and also several studies have been done on the proper LED lights for street lighting. Attached to this memo is the memo from Joe Adams, SPU Engineering Manager with an attachment analysis from Christian Fenstermacher on residential LED's. From both staff s investigation along with Ken Taillon, SEH Lighting Consultant, the attached revised policy was developed. The major changes to the policy are as follows: • Plan approval of lights and lighting standard changes to be done by SPUC Utility Manager and the City's Engineer. • Remove specific technical requirements of LED's and allow for changes to be made by Utility Manager and City Engineer as technical advances are made. • Commercial & Industrial and Arterial streets, recommendation is for a 4000 K LED. • Residential streets, the recommendation is for either a 4000 K or 3000 K LED standard to allow flexibility. Discussion recently on LED lights is the amount of blue light emitted and potentially a concern by the American Medical Association (AMA). Their recommendation is to encourage the minimizing and controlling blue-rich lighting to the lowest level possible to reduce glare and to minimize human and environmental effects. It should be noted that even high pressure sodium lights emit a percentage of blue light. Attached is a table from the US Department of Energy on % of blue light in various light sources. The 3000 Kelvin LED and 4000 Kelvin LED are the lights being considered. The 4000 Kelvin LED's do emit by a small percentage more blue light, however, they also provide more seeable light to the roadway surfaces than 3000 Kelvin LED's. Both fixtures use essentially the same amount of power and are about the same cost. For collector streets, commercial and industrial areas, the 4000 Kelvin LED light would be the standard. Recent LED lights have been 4000 Kelvin LEDs on recent street reconstruction projects and developments. Staff did installed a 4000 K and 3000 K light in the Prairie Meadow development to show the difference. The residential lighting analysis from SPU staff does show the test case on these lights and also assisted in making the recommendation for residential lights. One other fact that is important to note is that the LED lights being recommended will have more light than the current HP S lights. Staff has attached recent information from a Cree webinar and the US Department of Energy on Street Lighting & Blue Light. Budget Impact• The budget impact on the revised policy to the city is none at this time. Future revisions to light standards as improvements are done can be more cost effective to the city and the utility. ATTACHMENT S: D Resolution 7856 D Revised Policy Rectilinear LED Detail D Coach Lantern Detail D SPU Memo D LED Information from CREE Webinar D Street Lighting & Blue Light from US Dept. of Energy RESOLUTION NO. 7856 A Resolution Adopting a Revised Street Lighting Policy for The City of Shakopee WHEREAS, the City Council desires to establish a written policy on street lighting for the City of Shakopee; and WHEREAS, a Street Lighting Policy was adopted on June 2, 1998 by Resolution No. 4923; and revised on May 7, 2013 by Resolution No. 7301; and WHEREAS, changes in lighting standards for poles and luminaires are desired for the Street Lighting Policy; and WHEREAS, a Revised Street Lighting Policy has been prepared and was reviewed by the City Council at its April 4, 2017 Council meeting. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That the Revised Street Lighting Policy, a copy of which is attached hereto is hereby adopted. 2. This policy shall become effective upon adoption. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2017. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2017-PROJECTS/COUNCIL-STREETLIGHTINGPOLICYRES7856 CITY OF SHAKOPEE STREET LIGHTING POLICY I. OVERVIEW The City intends that this street lighting policy promote the safe travel of City streets in a manner both fair and affordable to the City and its residents. Street lighting promotes pedestrian and traffic safety and to that extent the City shall approve street lighting where warranted by such concerns. Lighting requests shall come either by recommendation of the City Engineer or by property owners. II. STREET LIGHTING STANDARDS A. GENERAL STANDARDS 1. The developer shall pay the full capital costs of every lighting unit to be installed. This includes poles, luminaires, conduit, underground wiring, lighting controllers and all appurtenant work. The developer shall pay operation and maintenance for the lighting system as per City Ordinances and Shakopee Public Utilities Commission's Policy. PLAN APPROVAL—All lighting plans are submitted to the City and Shakopee Public Utilities Commission for review with the approval of street lighting plans as determined by Shakopee Public Utilities Commission's Utility Manager and the City's Publ e War4s D -eeta-. City Engineer. B. NEW SUBDIVISIONS 1. Residential streets ((Average lot size of*2.5 acres or less) Lighting units shall be placed at intersections, with no more than 300 feet between lighting units where intersections are more than 450 feet apart, and at the ends of cul-de-sacs where the distance from the end of the cul- de-sac to the street intersection is greater than 250 feet. Developers shall also install lighting units to City Standards at the intersections of residential streets with collector streets. The lighting unit standards shall be as per Shakopee Public Utilities Commission's recommendations and generally as follows: Local Residential Streets: 24-foot direct embedded, dark bronze anodized tapered aluminum pole with an 79-wattLED Coach Lantern LED luminaire mounting height of approximately 19.5 feet above finished grade. See LED Coach Lantern Lighting Unit Detail. 1 2. Residential Streets (Average lot size is greater than 2.5 acres) Lighting units shall be the same as for local residential streets where average lot size is 2.5 acres or less. Street lights shall be placed at intersections, with no more than 600 feet between lighting units where intersections are more than 900 feet apart, and at the ends of cul-de-sacs where the distance from end of cul-de-sac to the street intersection is greater than 500 feet. See LED Coach Lantern Lighting Unit Detail. 3. Arterial and Collector Streets in Residential Areas Lighting units shall be placed at intersections and spaced no more than 300 feet between lighting units where intersections are more than 450 feet apart, with lighting typically alternating from one side to the other depending on the width of the street. The lighting unit standards shall be per Shakopee Public Utilities Commission's recommendations and generally as follows: Arterial and Collector Streets (north of Shakopee Bypass): 40-foot wooden poles with an 160 watt t4 ,o.,,-LED Rectilinear luminaire and a 6-foot arm having a luminaire mounting height of approximately 32 feet above finished grade. Arterial and Collector Street(south of Shakopee Bypass): 34-foot direct embedded, dark bronze anodized tapered aluminum pole with an 160 Wat r-eetiliaeaFLED Rectilinear luminaire and a 6-foot arm having a luminaire mounting height of approximately 28 feet above finished grade. See LED Rectilinear Style Lighting Unit Detail. 4. Industrial Areas Lighting units shall be placed at intersections and spaced no more than 450 feet between lighting units where intersections are more than 675 feet apart. Lighting units shall be the same as Collector Streets (south of Shakopee Bypass). See LED Rectilinear Style Lighting Unit Detail. 5. Commercial Areas Lighting units shall be placed at intersections and spaced no more than 300 feet between lighting units where intersections are more than 450 feet apart, with lighting units alternating from one side to the other depending on the width of the street. 2 Street lighting standards shall be the same as Collector Streets (south of Shakopee Bypass). See LED Rectilinear Style Lighting Unit Detail. 6. Pedestrian Ways and Trails Walkway and trail lighting units, when approved by the City, shall be placed along pedestrian trails and walkways and at intersections with spacing to be determined on a design basis. Lighting unit orientation will be optimized to provide light primarily to the pedestrian way. The donation of power for these type of lighting units would be determined by SPUC on a case by case basis. The lighting nit standards shall be per- Shakopee Publie 7T44;�;o� Commission's r-eeammeadations and generally .,s 1'.,11.,., matiating height 6f appr-EWifnately 15 feet above finished graze The pole Lighting Unit Detail. 7. Special Lighting Districts Special lighting districts can be established only when approved by the City Council and Utilities Commission (I.E. Downtown Central Business District). C. EXISTING SUBDIVISIONS Where traffic safety clearly warrants, a lighting unit may be placed upon the recommendation of the City Engineer's office. The basis of such warrants shall be a minimum average daily traffic of 2000 vehicles or a layout such that, in the City Engineer's estimation, significant improvement in safety might be obtained by the placement of a lighting unit. Since the benefit of such installations extends to the City as a whole, these will be done at City expense. When property owners request additional lighting for the neighborhoods, they must do so by petition— signed by 60% of the property owners affected by the proposed light. The affected area shall be 150 linear feet on either side of the proposed light, on both sides of the street. The placement of the proposed lighting unit shall be specified in the petition. Petitioners shall approach the City, prior to circulating their petition, to obtain direction as to where street lights are warranted for their neighborhoods. Lighting unit shall be approved if they meet the criteria for street lighting standards. 3 If approved, each lighting unit shall be paid for by the affected residents. Payment shall be made prior to the installation of the lighting unit and shall include the cost of poles, fixtures, conduit, underground wiring and all appurtenant work. The method of payment shall be as directed by the City Finance Department. The City shall assume operation and maintenance costs for a light from the time it is energized by the utility and as per City/Shakopee Public Utilities Commission agreements by separate resolutions. In existing developments, new lighting units shall match in style and wattage those already in place. If no lighting units are currently in place, then an 160-Wat LED rRectilinear lighting unit or an 70 waR e LED Coach LLantern lighting unit shall be the standard. D. COUNTY HIGHWAYS 1. Lighting units shall be placed in intersections when the street light warrants, as established by Scott County Highway Department have been met. If warrants are met, per County policy, the County pays for the installation of the lighting unit with the cost of maintenance and operation to be provided as agreed upon in separate resolutions by the City and Shakopee Public Utilities Commission. 2. Lighting units at intersections of City streets to County roads may be installed by the City, if traffic and pedestrian safety clearly warrants a lighting unit in the estimation of the Public Works Director and as approved by City Council. The basis of such warrants shall be a minimum average daily traffic volume through the intersection of 2,500 vehicles per day or 250 vehicles per non-daylight hour which is defined 6:00 P.M. to 6:00 A.M. or if there have been three accidents per year that have occurred during conditions other than daylight or a layout such that in the Public Works Director's estimation significant improvement in safety might be obtained by the placement of a lighting unit and if the County road speed limit is posted at 40 m.p.h. or more. 3. Lighting units at intersections may be approved by City Council if warrants are not met, per Scott County and the City Engineer, if property owners petition the City and pay for the initial cost. 4. Installation of lighting units along a County road between intersections for traffic and pedestrian safety will be reviewed on a case by case basis by City Council. III. FUNDING OF COSTS A. INITIAL INSTALLATION OF LIGHTING 1. New Subdivisions 4 Residential, commercial and industrial developers will pay for the street lighting system and enter into an agreement with Shakopee Public Utilities Commission. 2. Existing Subdivisions New lighting units would be paid for by benefitting properties through upfront payments to the City. The City will reimburse Shakopee Public Utilities Commission for installation of lighting units. 3. Collector Streets All lighting units in developing areas will be paid by the benefitting properties except the City will pay the additional costs, if any, from the required street lighting system for the development. 4. County Roads New lighting units not meeting County warrants, but meeting City warrants, and if approved by City Council, would be considered a benefit to the Community as a whole and paid by the City from the Capital Improvement Fund or other funds as designated by City Council. B. REPLACEMENT OF FIXTURES 1. The replacement of luminaires is a maintenance cost to the City. C. OPERATING COSTS 1. The cost of power for street lighting is provided by Shakopee Public Utilities Commission, as part of contributions from Shakopee Public Utilities Commission to the City, as agreed upon in separate resolutions. D. MAINTENANCE COSTS 1. Shakopee Public Utilities Commission donates the cost of o'.,.,,ping a routine maintenance services for street lighting as provided by Shakopee Public Utilities Commission, as part of contributions from Shakopee Public Utilities Commission to the City as agreed upon in separate resolutions. ENGR/STANDARDS/STREET-LIGHTING-POLICY- 5 6 LED RECTILINEAR LUMINAIRE • IES TYPE III DISTRIBUTION • 4000 KELVIN CCT • 1000 mA DRIVER NOMINAL MAXIMUM • MAXIMUM OF 160 SYSTEM WATTS • 95 LUMENS PER WATT MINIMUM • 15000 LUMEN OUTPUT NOMINAL MINIMUM • L70 GREATER THAN 100,000 HOURS AT 25° C • OV - 10V DIMMABLE DRIVER • MULTI-VOLT OPERATION, 120 - 277V • 10kV/10kA SURGE PROTECTION DEVICE • 7-PIN NEMA PHOTOCONTROL RECEPTACLE • TERMINAL BLOCK LOCATED INSIDE HOUSING • CSA LISTED AND SUITABLE FOR OPERATION 30° C • ALUMINUM HOUSING • IP66 • SLIPFITTER WITH MINIMUM 3 STAINLESS SET SCREWS TO ACCOMMODATE 1.66" TO 2.375" O.D. HORIZONTAL POLE TENON • 4-BOLT MOUNTING TO POLE TENON • MEETS ANSI C136.31-2001 TABLE 2 ROADWAY LUMINAIRES VIBRATION SPECIFICATIONS FOR BRIDGE/OVERPASS (3G) • DARK BRONZE IN COLOR • TOOLLESS ENTRY • LISTED ON DLC QUALIFIED PRODUCTS LIST • APPROVED BY SPUC UTILITIES MANAGER AND CITY OF SHAKOPEE CITY ENGINEER 28'-0" i-- DIRECT EMBEDDED DARK BRONZE ANODIZED TAPERED ALUMINUM POLE GRADE CITY OF LED RECTILINEAR REVISED: potASHAKOPEE 03-17 ENGINEERING & LIGHTING UNIT DETAIL NO: SHkK . - PUBLIC WORKS :_ �� C0g�2, T= ?�:1;C.Il95q DEPTS. APPROVED: CITY ENGINEER - APPROVED: UTILITIES MANAGER LED COACH LANTERN LUMINAIRE a IES TYPE III DISTRIBUTION - ACRYLIC OPTICS • 4000 OR 3000 KELVIN CCT • 1000 mA DRIVER NOMINAL MAXIMUM • MAXIMUM OF 72 SYSTEM WATTS • 82 LUMENS PER WATT MINIMUM • 5500 LUMEN OUTPUT NOMINAL MINIMUM • L70 GREATER THAN 100,000 HOURS AT 25' C • OV - 10V DIMMABLE DRIVER • MULTI-VOLT OPERATION, 120 - 277V • 10kV/5kA SURGE PROTECTION DEVICE • 7-PIN NEMA PHOTOCONTROL RECEPTACLE • CSA LISTED AND SUITABLE FOR OPERATION 30' C AMBIENT • ALUMINUM HOUSING • SLIPFITTER WITH MINIMUM 3 STAINLESS SET SCREWS TO ACCOMMODATE 2-3/8" O.D. POLE TENON • DARK BRONZE IN COLOR • TOOLLESS ENTRY • APPROVED BY SPUC UTILITIES MANAGER AND CITY OF SHAKOPEE CITY ENGINEER 19'-6" DIRECT EMBEDDED DARK BRONZE ANODIZED TAPERED ALUMINUM POLE GRADE CITY OF LED COACH LANTERN REVISED: potASHAKOPEE 03-17 ENGINEERING & LIGHTING UNIT DETAIL NO: SHkK . - PUBLIC WORKS :_ �� C0g�2, T= ?�:1;C.Il95q DEPTS. APPROVED: CITY ENGINEER - APPROVED: UTILITIES MANAGER SHAKOPEE PUBLIC UTILITIES MEMORANDUM TO: John Crooks,Utilities Manager FROM: Joseph D. Adams, Planning&Engineering Director SUBJECT: Street Lighting Policy DATE: March 30, 2017 ISSUE A draft revised Street Lighting Policy is attached for Commission consideration. BACKGROUND The joint Street Lighting Policy has not been updated since 2013. SPUC and City staff have been working with a lighting consultant on a proposed revised policy with more flexible language to accommodate the fast changing specifications and performance features of new LED fixtures for street lighting standards. The last revision to the policy updated the standard lighting pole material to bronzed aluminum and introduced LED fixtures as the standard fixture for new lighting units. Two styles were adopted for local streets (coach style) and for collector streets (rectilinear). As the utility and city grew over the past two decades plus,both the number of lighting units and the donated energy cost of street lighting increased substantially. Adopting the latest most energy efficient lighting units and more durable pole materials result in savings in both maintenance and energy costs that help keep electric rate increases down and benefit all utility customers and city taxpayers. DISCUSSION This revision removes the technical performance features of the LED fixtures and leaves those to be specified in details that can be revised subject to joint approval by the City Engineer and Utilities Manager without returning to the Council and Commission for further action. Thus, when new and better performing LED fixtures replace older ones staff does not have to request the entire policy is revised. The lighting details can be updated with both the City Engineer and Utilities Manager agreeing on any changes. Staff and the consultant have been reviewing recent developments and publications on street lighting technology, specifically LED lighting in lieu of an AMA report on the perceived dangers of blue white light, these past several months and the consensus we have reached for our recommendations are reflected in the attached details. There is somewhat of a public controversy over the AMA report with some groups or individuals demanding changes to street lights to strictly conform to a maximum level of blue white light by requiring fixture specifications to be a maximum 3000 Kelvin Correlated Color Temperature(CCT) level. Staff does not believe in a one size fits all solution and is recommending a 4000 Kelvin CCT specification for collector street lighting fixtures to provide for more visibility in higher traffic areas and a flexible 4000 or 3000 Kelvin CCT fixture for local streets. REQUESTED ACTION Staff recommends the Commission adopt the draft revised Street Lighting Policy and coordinate with City staff after Council does the same to ensure consistency should there be any modifications proposed by the Council. Residential Standard Option 3 - LED Coach Lantern (Full Cutoff) Current Model—Series 247CL (American Electric Lighting) ,. $400 per fixture (material only) 4000K—72 Watt LED Lumens per Watt—92 Lumen Output—6,821 lumens Light Distribution—Type 3 Dimmable driver option to reduce output as needed Estimated energy savings over 10OW HPS—52% Fully complies with Dark-Sky initiatives but directing all light downward. The residential options 1 & 2 are partial cutoff but they have acrylic panels on the sides which help disperse the light and reduce glare. There is, noticeably more glare from the full cutoff as you drive by. The picture below is a full cutoff fixture installed on Meadow Court west of Jennifer Lane in Shakopee. wit ?f 4. T Collector Standard— LED Rectilinear n Current Model— Roadview LED Series (Phillips LUMEC) - $590 per fixture (material only) 4000K— 160 Watt LED Lumens per Watt—95 Lumen Output— 15,196 Lumens Light Distribution —Type 3 Dimmable driver option to reduce output as needed Estimated energy savings over 250W HPS—47% Starting in 2013, this fixture has been installed in new subdivisions and as needed for replacements. Staying with a 4000K color on a collector street is recommended for increased color quality and visibility due to higher traffic volume. Residential Standard Option 1— LED Coach Lantern Current Model—Series 247L (American Electric Lighting) $400 per fixture (material only) i P 4000K—72 Watt LED Lumens per Watt—82 Lumen Output—5,962 lumens Light Distribution—Type 3 (recommended for residential and collector streets.) Dimmable driver option to reduce output as needed Estimated energy savings over 100W HPS—52% Starting in 2013, this fixture has been installed in new subdivisions and as needed for replacements. LEDs over HPS have vastly improved not only energy savings but also light distribution using individual LEDs and optics to direct light. We are using a Type 3 distribution (see below for chart of different types) which spreads light evenly to the sides of the fixture, down street instead of radially from the fixture like HPS (Type 5). Residential Standard Option 2 - LED Coach Lantern (RECOMMENDED) Current Model—Series 247L (American Electric Lighting) $400 per fixture (material only) 3000K—72 Watt LED Lumens per Watt-76 Lumen Output—5,553 lumens Light Distribution—Type 3 Dimmable driver option to reduce output as needed Estimated energy savings over 100W HPS—52% Very similar to what is presently being installed. Since the American Medical Association has released recommendations on street lighting to reduce exposure to "blue-white" light, many concerns have been raised as to the color temp and what should be implemented on residential streets. Though slightly less efficient (see lumens per watt above), the light output is similar enough to warrant installing 3000K fixtures in the residential neighborhoods in order to quell concerns from citizens. The picture below helps illustrate how similar the two color temperatures are (the picture was taken on Meadow Lane east of Jennifer Lane in Shakopee where these 3 options were installed as a test case). LED RESIDENTIAL 3000K .., 4000K �°� -�- Type I Type II Type III t HPS Type iv Type v IES LIGHT DISTRIBUTION TYPES W t - W •� � 11.+ r r 4.5. co � J.t I�` ! o o - r Q r 43 t e E 9i C Y r1.. d _ . 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U � .. cCi � 3 C) � .��' W W ��• , � � ��w � F ,�, u ::�. ,. ir., 'R.�.z;, —. �f � � �. • ��'" * ";: �- �� Nrr� �� � j�l 1 r" � fr �, y X / _ �' ,'f.(r$w. �,' +�� A � �.. • 1 n �� � .a„� , .� � ,f ,n .G :� � `� 1 "~�� G ., - m • �") O N ,l �y E a� LO r f•�/ .> a w '6�q'r' C4 Q cn N G7 , s c 5M o o o CD c t> N � - � '� _Baa �.� � � c� c , (D c Q 10 0 (1) oCD ■rr dj ,Y z� .0 Ln ,o c ci //) k L V� ._ � Ow II y.. 7 U W F j Q LLI LU ';T N m O CU CD 64 fl J co I I F 1 3 r U.S.DEPARTMENT OF Energy Efficiency& ENERGY � Renewable Energy Street • • and i Light Frequently February 2017 Prepared for: Solid-State Lighting Program Building Technologies Office Office of Energy Efficiency and Renewable Energy U.S. Department of Energy Prepared by: Pacific Northwest National Laboratory Street Lighting and Blue Light— Frequently Asked Questions These frequently asked questions (FAQs) have been assembled in response to ongoing discussion of the June 2016 American Medical Association (AMA) public release, Guidance to Reduce Harm from High Intensity Street Lights, which presented a number of recommendations related to possible health risks of increased short-wavelength content of outdoor lighting sources, with a particular focus on the continuing widespread conversion of older products to LED. The issues raised in the AMA guidance are complex, arising from new science and new lighting technology that are often misunderstood and misreported. These FAQs are intended to provide factual information and some clarity to the ongoing discussion in a format readily accessible to a general lighting audience. Basics and terminology What is "blue light"? "Blue light" is a term often used as shorthand to describe a variety of ranges of wavelengths that play key roles in the health issues raised by the AMA. But the term can lead to confusion, because there's no consensus definition of blue light; light colors vary along a continuum, and there's no single, discrete definition of blue or any other color. For the sake of accuracy, it's important that any time the term "blue" is used, it's clearly defined, since different ranges of the spectrum apply to different concerns. Figure 1 provides a list of definitions of blue and other spectral colors from four different reference documents. Together,these documents categorize blue light as falling somewhere in the range from 424 nm to 500 nm, but the specific ranges reported differ significantly.' Wavelength ranges for monochromatic light(nm) red 647-700 647-760 630-700 620-800 orange 585-647 585-647 590-630 590-620 yellow 575-585 575-585 570-590 560-590 green 491-575 491-575 500-57D 480-560 blue 424-491 424-491 450-500 450-480 violet 400-424 380-424 400-450 400-450 CRC Handbook of Chemistry and Physics. 1966. Hazel Rossotti. Color. Princeton University Press, 1983. ' Edwin R. Jones. Physics 153 Class Notes. University of South Carolina, 1999. " Deane i Judd. Goethe's Theory of Colors. MIT Press, 1970. Figure 1. Wavelength ranges for monochromatic light as reported in foursource documents. Source:http://physics.info%olor/. 'Source: http://Physics.info/color/ 1 "Blue light" is also a term sometimes used by astronomers to describe lighting wavelengths that are scattered in the atmosphere at night and result in skyglow that interferes with the observation and appreciation of night skies.Along these lines, the Cegep de Sherbrooke, a Canadian university with a focus on astronomy and atmospheric science, broadly defines the blue range as 405-530 nm and recommends a metric called "% Blue," which sums the radiant power in that range, dividing by the total power emitted between 380 and 780 nm.2 None of the cited ranges for blue are more definitive than others, which means that generic terms such as "blue light," "blue-rich LEDs," and "blue content" are not very specific and in fact can be misleading, given that the term "blue" itself is not a defined quantity in terms of spectrum, visual outcome, or nonvisual outcome. Moreover, the associated health and other impacts under discussion are caused by particular wavelengths of light, not by colors.The relevant wavelengths for any given effect don't necessarily coincide with what the human eye perceives as a particular color.The effects linked to "blue light" in the AMA release,for example, in actuality extend into violet, indigo, cyan, and green. Referring only to blue incorrectly discounts the effects of these other wavelength regions. These FAQs thereby avoid use of the term "blue light," except where necessary to address specific use of the term in public media. What is a spectral power distribution (SPD)? The spectral power distribution (SPD) of a light source is the amount of radiant power it emits at different wavelengths across the visible spectrum. An SPD can be represented as a table of radiant- power values, or as a graph similar to those in Figure 2. In addition to determining the apparent color of the light, the SPD determines how the source affects the appearance of objects it illuminates, as well as its potential scattering characteristics within the atmosphere'and the potential for associated health effects (such as those brought up in the AMA guidelines). The SPD is the fundamental light-source information used in color science. SPDs can vary widely, even within a given light-source technology.Two metal halide lamps that have correlated color temperatures (CCTs) of 4000 K can have very different SPDs, for example, as shown in Figure 2. This is also true of LED products, so it's important to keep in mind that no single SPD is entirely representative of a given light-source technology. z http://galileo.graphvcs.cegepsherbrooke.gc.CA/app/en/home 3 This FAQ focuses primarily on potential health consequences of light at night. Discussion of the relationship between light at night and sky glow will be addressed separately by DOE in a forthcoming report. 2 0.08 d d jl HPS 0.07 Metal Halide (4000 K,55 CRI) ----- Metal Halide (4000 K,75 CRI) 0.06 ; „ 11 II I I � II I1 0.05 y II p 0.04 1 1 I 1 0 11 1 1 A I �I CL X0.03 � 11 11 11 11 11 1 N 0.02 i Y 1 1 i i II 1 i f V p 1 1 1 1 1 1 l a I I 1 1 1 I , 1 1 F I 11 1 I Y 1 �I 11 0.01 `1 III SI 1 , r 1 I j YII I ! 41 •tel Y I^I 0.00 380 430 480 530, 580 630 680 730 780 Wavelength(nm) Figure 2 Two 4000 K metal halide BPDs showing variability in wavelength content, with one high-pressure sodium SPD for comparison. What is correlated color temperature (CCT)? Most white-light sources emit a range of wavelengths, which, when combined, produce the color of light perceived by the human eye. Correlated color temperature (CCT) is a shorthand way to describe the light's color, in terms of its apparent "warmth" or"coolness." CCT is expressed in kelvin (K), and the value corresponds to the color of light emitted by a heated mass (a theoretical blackbody radiator) at that physical temperature (although the light source is not actually operating at that physical temperature). So an LED with a CCT of 3000 K will appear to give off a color of light close to that of a tungsten filament operated at a physical temperature of 3000 K(tungsten being very close to an ideal blackbody radiator). The challenge is that light sources with very different SPDs can have the same CCT, as illustrated by the two 4000 K MH products in Figure 2. Similarly, sources with the same CCT can look different. For this reason, CCT is only a rough gauge of the actual spectral content of a light source. For more information, see the LED Color Characteristics Fact Sheet. What are the five types of photoreceptor in the human eye, and what is an action spectrum? There are five currently recognized photoreceptors in the human eye. These include three different types of cone photoreceptors,which are responsible for color and detail vision under well-lighted (or photopic) conditions. The different types of cone receptors are distinguished by their comparative sensitivities to short-, medium-, and long-wavelength light. In addition to the cones, there are rods, which provide monochromatic vision under low lighting (or scotopic) conditions. Rods are responsible 3 for vision at low light levels but don't detect color or detail.The eye's aggregate sensitivity shifts toward shorter wavelengths under scotopic conditions compared to photopic conditions (Figure 3). There are also the recently discovered intrinsically photosensitive retinal ganglion cells (ipRGCs), which are crucial for relaying light information to parts of the brain controlling the biological clock.4 Relevant primarily to circadian physiology, pupil dilation, and other nonvisual effects,the ipRGCs contain melanopsin, a photopigment that has a peak photosensitivity at 480 nm. For a variety of reasons, the peak response of the ipRGCs in vivo appears to be at about 490 nm,'though this value is still being refined. Figure 3 shows the spectral sensitivity (or action spectra)for each of the five known types of photoreceptors,which combine in various ways to allow for visual and nonvisual processes. The mechanisms underlying some of these processes are well-known, such as how the three cone photoreceptors provide for the perception of color; whereas other mechanisms, such as those involving the body's circadian systems, are only beginning to be understood. Importantly,the responses of the photoreceptors are not static, but change based on the amount and duration of light present.'The role of ipRGCs at various light levels is still being investigated. The response of the ipRGCs is usually referred to as the melanopic response. 'Lucas RJ, Peirson SN, Berson DM, Brown TM, Cooper HM, Czeisler CA, Figueiro MG,Gamlin PD, Lockley SW, O'Hagan JB, Price LA, Provencio I, Skene DJ, Brainard GC. 2014. Measuring and using light in the melanopsin age. Trends in Neurosciences,37(1), 1-9. 5 CIE. 2015.TN 003:2015: Report on the First International Workshop on Circadian and Neurophysiological Photometry, 2013. 6 Joshua J. Gooley, Kyle Chamberlain, Kurt A. Smith,Sat Bir S. Khalsa,Shantha M.W. Rajaratnam, Eliza Van Reen, Jamie M. Zeitzer,Charles A. Czeisler, and Steven W. Lockley. Exposure to Room Light before Bedtime Suppresses Melatonin Onset and Shortens Melatonin Duration in Humans. J Clin Endocrinol Metab. 2011 Mar; 96(3): E463— E472. 4 1.00 Erythropic (Long Cone) 0.90 —Chlaropic (Medium Cone) 0.80 —Cyanopic (Short Cone) 0.70 —Melanopic (pRGC) 7 —Rhodopic (Rod) 0.60 —Photopic V(A) C Ln 0.50 Q 9 0.40 Cr 0.30 A� 0.20 a r 0.10 0.00 380 430 480 530 580 630 680 730 780 Wavelength (nm) Figure 3.Spectral sensitivity(action spectra)of the five known human photoreceptors,along with V2,the photopic response curve used to define and quantify lumen output from a light source.Data from CIE TN 003:2015. As it pertains to the issues related to "blue light," the corresponding melanopic action spectrum encompasses a wide range of wavelengths that extends well beyond the nominal definitions of"blue." In other words,while some portion of the melanopic response occurs with short wavelengths that are typically recognized as blue, it's also influenced by colors outside of those wavelengths. Furthermore, it should be noted that ipRGCs don't act in isolation when it comes to influencing the biological clock; that is, the rods and cones also play a role, although the full extent of their contributions is not fully understood at this point.' How do LEDs create white light? The most common white LEDs today employ blue-pump LED chips that, at the chip level, produce an SPD peak centered somewhere in the range of about 445 to 465 nm. Light from the LED chip passes through a phosphor layer that converts most of the chip's output into longer wavelengths, typically in the green,yellow, orange, and red parts of the spectrum. The mix of these colors produces white light. However, there are other methods of producing white light, which are less common but offer greater flexibility for adjusting the SPD. One such method is to combine LEDs of different colors—such as ' Lucas RJ,et al,op cit. 5 phosphor-converted LEDs (PC-LEDs) in combination with other LEDs that emit specific colors(see Figure 4)—or to combine multiple LEDs of various colors,which can be varied in relative output to attain any apparent color of light desired. Systems offering dynamic adjustability tend to be more expensive and thus have been employed less frequently in street lighting and other outdoor applications to date. Figure 4.PC amber-cyan-violet flat lens chip array(Iedengin.com). Health concerns Why is so much attention being paid to "blue light" right now? In the last two decades,the medical research community has learned much about light's role in the physiology of plants and animals,"some of which has focused on the influence of short-wavelength light. Researchers have demonstrated, for example, the ability of such light to affect circadian rhythm (the 24-hour "biological clock"). Humans and other organisms have evolved this biological response to regular periods of daylight and darkness. In the early 2000s, researchers were able to identify a class of previously unknown photoreceptors,the ipRGCs (see "What are the five types of photoreceptor in the human eye, and what is an action spectrum?")that links directly to parts of the brain outside the visual cortex.9 The peak sensitivity of this type of photoreceptor in a 32-year old male is at approximately 490 nm, with the raw sensitivity of its photopigment (melanopsin) at around 480 nm.10 Both of these peaks fall at the upper end of the range commonly described as "blue." Simultaneously with the rise in our understanding of nonvisual photoreception, LEDs have emerged as a viable light source for general illumination. Because of the rise in use of white LEDs for outdoor lighting, and their relatively greater short-wavelength content compared to the high-pressure sodium (HPS) products they're typically replacing, concerns have arisen that the potentially increased presence of short wavelengths in the night environment may be detrimental to health. 8 For a review,see Lucas RJ,et al,op cit. 9 Berson DM, Dunn FA,Takao M. 2002. Phototransduction by retinal ganglion cells that set the circadian clock. Science 295(5557):1070-3. Hattar S, Liao HW,Takao M, Berson DM,Yau KW. 2002. Melanopsin-containing retinal ganglion cells:architecture, projections,and intrinsic photosensitivity. Science 295(5557):1065-70. io CIE. 2015.TN 003:2015: Report on the First International Workshop on Circadian and Neurophysiological Photometry, 2013. 6 However, it's important to note that the spectral content of LEDs can be engineered to provide any action spectrum desired—for example, to provide more ipRGC stimulation, or less of it.This characteristic has also contributed to the discourse of how LEDs could help—or harm —lighting users. What are the specific lighting-related health concerns that have been raised? Two examples, taken together, summarize the issues. One source concluded: "These findings indicate that room light exerts a profound suppressive effect on melatonin levels and shortens the body's internal representation of night duration. Hence, chronically exposing oneself to electrical lighting in the late evening disrupts melatonin signaling and could therefore potentially impact sleep, thermoregulation, blood pressure, and glucose homeostasis."11 Another summary of the issues as of 2013 reported: "It is now clear that electric lighting, including indoor evening light levels, has strong effects on human circadian rhythms in physiology, metabolism, and behavior. Recent experimental evidence in humans has shown, for example, that the lighting commonly used in the typical home in the evening is enough to delay melatonin onset and blunt its nocturnal peak(36). Even the display screens of personal computers,which often emit light rich in the blue portion of the visible spectrum, can alter melatonin production in the evening (41). It is not certain that these alterations can, in fact, increase breast cancer risk; that evidence is accumulating but is not yet conclusive. However, chronic disruption of circadian rhythmicity has the potential to yield serious long term health consequences."12 Is short-wavelength light harmful to the eyes? This question refers to the risk of physical damage to the retina as a result of direct exposure to short- wavelength light, and is separate from the circadian-disruption concerns that are the main focus of the AMA guidelines. In typical situations using common electric light sources, there is no danger to the eyes from short wavelengths, regardless of the source type.The DOE Fact Sheet Optical Safety of LEDs makes 11 Gooley et al,Conclusions. 12 Richard G. Stevens, PhD,George C. Brainard, PhD, David E. Blask, PhD, MD,Steven W. Lockley, PhD,and Mario E. Motta, MD. Breast Cancer and Circadian Disruption from Electric Lighting in the Modern World,CA Cancer J Clin. 2014 May; 64(3): 207-218. 7 this clear and provides a detailed description of retinal hazards posed by lighting in more specialized situations, along with references to international standards on the safe use of lighting products." Why not remove shorter-wavelength emissions from our outdoor light sources? Short wavelengths are a fundamental component of the visible spectrum and have their benefits, ranging from aesthetics to safety. White light sources containing short-wavelength light generally render nighttime colors more similarly to daylight, aiding in identification (e.g., of vehicles, clothing, people) and improving contrast between an object (e.g., road debris) and its surroundings. Short wavelengths are also acknowledged (e.g., in IES TM-12 Spectral Effects of Lighting on Visual Performance at Mesopic Lighting Levels)as providing enhanced peripheral vision at the low levels of illuminance typically associated with street lighting. Researchers have found improvements in detection threshold and reaction times in simulated outdoor viewing tasks under light sources with broader spectra and better color rendering properties; these improvements occurred when target light levels were in the mesopic vision range (i.e., at typical street lighting levels).14 It stands to reason that improved visual performance can bring associated safety benefits. However, there are some instances where the benefits of omitting the short wavelengths outweigh any detriments from doing so—for example, in areas harboring endangered species that are particularly affected by short wavelengths. In such situations, it's possible to engineer the SPD of the light source to precisely match the need. This is especially true with LEDs, whose spectra are more easily manipulated than those of most conventional light sources. What factors contribute to potential health concerns about light at night? Spectrum, light level measured at the eye, duration of exposure, and timing of exposure relative to an individual's circadian cycle are believed to be the principal contributing factors to light's effects on health.15(See also "Are some wavelengths of more concern than others?")The underlying issues are complex and involve factors that are sometimes interrelated, and sometimes external to the lighting system. Are any of the factors that are related to health concerns about light at night unique to LEDs? None of the factors or concerns raised are unique to LEDs. At the same given wavelength, there is no difference between a radiant watt of light emitted by an LED and one emitted by any other type of light source. What varies between sources is the particular combination of wavelengths in the overall output, 13 For example, IES RP-27.1-05, Photobiological Safety for Lamps and Lamp Systems-General Requirements. 14 AL Lewis(1999). "Visual Performance as a Function of Spectral Power Distribution of Light Sources at Luminances Used for General Outdoor Lighting,"Journal of the Illuminating Engineering Society, 1999. 28(1): p. 37-42. 15 CIE TC3-46-2016: Research Roadmap for Healthful Interior Lighting Applications. 8 and the relative amount of radiant power at each wavelength. In addition to LEDs, all conventional white light sources used for street lighting (mercury vapor, metal halide, fluorescent, induction) have SPDs with a greater proportion of their radiant power in short wavelengths than do the orange HPS sources that have dominated street and roadway lighting over the last several decades. How do light-exposure levels from street lighting compare with those from other sources? All light at night can potentially contribute to the biological responses and related health concerns described in these FAQs, to varying degrees. At least two journal articles,for example, note that the primary concern about the effects of light at night on human health is driven by interior light levels in homes and workplaces," 17 although exterior sources can also play a role if people(or other living organisms) are exposed to high enough light levels for sufficiently long durations. If the intensity and duration are identical, white light sources with higher proportions of short wavelengths (typically characterized as higher melanopic content) are more of a concern in this respect than are orange or amber sources with lower proportions of short wavelengths. The exact wavelengths of concern depend on the specific action spectrum. Because research is still ongoing, melanopic content is presently used as a proxy for most health concerns related to light at night. Table 1 lists a few relevant characteristics of various lighting products used in both interior and exterior applications, including some products that are available at different CCTs.The "% Blue" column in the table divides the radiant power delivered in the wavelengths between 405 and 530 nm (a range used for similar purposes in a number of published reports pertaining to sky glow18) by the total radiant power delivered from 380 to 780 nm (approximately the visible spectrum) for each light source. The melanopic content of a light source, listed in the last column, is the source spectrum weighted by the spectral efficiency of the ipRGCs (see "What are the five photoreceptors in the human eve?"), and is an indicator of the source's potential to stimulate a melanopic response (i.e., a response by the ipRGCs). Values in the table are normalized first to a uniform lumen output,to enable "apples to apples" comparisons among sources; and then, in the last two columns, the values are normalized relative to HPS to illustrate impact compared to the most common incumbent type of street lighting. The table lists values of% Blue, Relative Scotopic Content, and Relative Melanopic Content for a number of specific light sources. LED sources are shown with a range of values, because at any given CCT there are many LEDs with varying spectra. Conventional light sources are all listed with single values rather than a range, but they,too, would be most accurately characterized with some amount of variability. 16 Richard G. Stevens, PhD,George C. Brainard, PhD, David E. Blask, PhD, MD,Steven W. Lockley, PhD,and Mario E. Motta, MD. Breast Cancer and Circadian Disruption from Electric Lighting in the Modern World. CA Cancer J Clin. 2014 May; 64(3): 207-218. 17 Joshua J. Gooley, Kyle Chamberlain, Kurt A. Smith,Sat Bir S. Khalsa,Shantha M. W. Rajaratnam, Eliza Van Reen, Jamie M.Zeitzer,Charles A. Czeisler,and Steven W. Lockley, 2010. Exposure to Room Light before Bedtime Suppresses Melatonin Onset and Shortens Melatonin Duration in Humans.J Clin Endocrin Metab. doi:10.1210/Ic.2010-2098 18 Percent blue calculated according to LSPDD: Light Spectral Power Distribution Database, http://Ralileo.graiohvcs.cegepsherbrooke.gc.CA/app/en/home 9 Importantly, reducing the total luminous flux from a light source(e.g., by 5016, as is common when converting from HPS to LED streetlights)reduces the melanopic content by that some amount(i.e., by 50%in this example). Proper application of the values in Table 1, then, must also account for pre- and post-installation light output, in order to accurately compare pre-and post-melanopic content. Table 1.Characteristics of Various Light Sources Luminous Relative Scotopic Relative Melanopic Row Light source Flux(Im) CCT(K) %Blue* Content Content** A PC White LED 1000 2700 17% - 20% 1.77 - 2.20 1.90 - 2.68 B PC White LED 1000 3000 18% - 25% 1.89 - 2.39 2.10 - 2.99 C PC White LED 1000 3500 22% - 27% 2.04- 2.73 2.34 - 3.57 D PC White LED 1000 4000 27% - 32% 2.10 - 2.65 2.35 - 3.40 E PC White LED 1000 4500 31% 35% 2.35 - 2.85 2.75 - 3.81 F PC White LED 1000 5000 34% 39% 2.60 - 2.89 3.18 - 3.74 G PC White LED 1000 5700 39% -43% 2.77 - 3.31 3.44 -4.52 H PC White LED 1000 6500 43% -48% 3.27 - 3.96 4.38 - 5.84 1 Narrowband Amber LED 1000 1606 0% 0.36 0.12 J Low Pressure Sodium 1000 1718 0% 0.34 0.10 K PC AmberLED 1000 1872 1% 0.70 0.42 L High Pressure Sodium 1000 1959 9% 0.89 0.86 M High Pressure Sodium 1000 2041 10% 1.00 1.00 N Mercury Vapor 1000 6924 36% 2.33 2.47 O Mercury Vapor 1000 3725 25% 1.82 1.95 P Metal Halide 1000 3145 24% 2.16 2.56 Q Metal Halide 1000 4002 33% 2.53 3.16 R Metal Halide 1000 4041 35% 2.84 3.75 S Moonlight 1000 4681t 29% 3.33 4.56 T Incandescent 1000 2836 12% 2.23 2.73 U Halogen 1000 2934 13% 2.28 2.81 V F32T8/830 Fluorescent 1000 2940 20% 2.02 2.29 W F32T8/835 Fluorescent 1000 3480 26% 2.37 2.87 X F32T8/841 Fluorescent 1000 3969 30% 2.58 3.18 *Percent bluecalculated accordingto LSPDD:Light Spectral Power Distribution Database, http://ga I i I eo.gra phycs.cegeps herbrooke.q c.CA/app/en/home **Melanopic content calculated accordingto CIE Irradiance Tool box,http://files.cie.co.at/784_TNO03_Toolbox.xls,2015 Source: MSSLC Light Post(http://energy.gov/eere/ssI/downloads/light-post-luIV-2016) t Moonlight CCT measured and provided by Telelumen,LLC. Key:PC-Phosphor Converted; LED-Light Emitting Diode Are some wavelengths of more concern than others? Medical research has identified an action spectrum of wavelengths having the potential to stimulate ipRGCs (see "What are the five types of photoreceptor in the human eye, and what is an action spectrum?"). Although the reported profile of ipRGC photosensitivity varies a bit among research 10 groups, the U.K.'s University of Manchester convened a workshop in 2013 to seek consensus,19 and this was followed by a CIE Technical Note in 2015,which included an approximate photosensitivity represented by the curve shown in Figure 5. The action spectrum is centered on 490 nm and extends from approximately 380 to 600 nm. Hence, green and other nominally labelled color groups also contribute to the melanopic content of a light source,which explains why even the SPD for HPS, as shown in Figure 2, has potential for stimulating the ipRGCs. Likewise, metal halide, incandescent, and fluorescent sources all possess levels of melanopic content that are determined by their particular SPDs. 1.00 0.90 —Melanopic SSz(A) 0.80 0.70 '9 0.60 C 0.50 Il d i 0.40 f 0.30 1t1 0.20 0.10 0.00 380 430 480 530 580 630 680 730 780 Wavelength(nm) Figure 5.Melanopic action spectrum.Source:CIE TN 003:2015,Report on the First International Workshop on Circadian and Neurophysiological Photometry,2013,published 2015. What about the "blue spike" in LED SPDs? Does it suggest an above-average content of short wavelengths? Plots of SPDs can be confusing, and the narrow peak in LED curves can be easily misinterpreted as suggesting an unusually high "blue light" content. SPDs for phosphor-converted LEDs do generally exhibit a local peak in the short-wavelength region of the spectrum, typically centered near 450 nm for most blue-pump products, as can be seen in Figure 6. Note, however, that the chart on the left in Figure 6 is portrayed in relative power terms (i.e., on a percentage scale where the maximum value is drawn at 100%and the magnitudes of other wavelengths are displayed relative to that value). A critical element not conveyed in this common plotting format is the absolute magnitude, or total quantity, of that radiant power, in radiant watts,which is displayed in the chart on the right of Figure 6 for the very same products. The red line in both charts displays an incandescent SPD for comparison, and all three products (two LED, one incandescent) have the same nominal CCT of 2800 K. 19 Lucas RJ, et al, op cit. 11 The absolute magnitudes of radiant power values determine both the lumen output and melanopic content of a given product. Relative values, in contrast, are independent of lumen output. As an illustration, one of the products on the left in Figure 6 might be emitting 10 lumens and another one 10,000 lumens, and there's no way of discerning that difference from this format. The relative format by itself is thus of limited use in comparing any two actual light products in terms of their melanopic content or any other "real-world" characteristics. 1.0 1acs . fl.a 0.04 ' Melanopic action spectrum peaks here 0.7 - E 3 0-6 0.03 . .. m 4.5 0 fl.4 t M 0.02 0.3 01 `r 0.01 0.1 ? 0.0 � . .. . . . . .. . . . . . . . . ... . - 0.00 380 430 480 530 580 630 680 730 780 380 430 480 530 580 630 680 730 780 Wavelength(nm) Wavelength(nm) Figure 6.SPDs for two LED products displayed in terms of both relative(left)and absolute(right)magnitude of radiant power (W/nm). The red line displays an incandescent SPD.All products are nominal 2800 K CCT. The absolute magnitude plots on the right are normalized for lumen output. It's also important to note where the peak in the short wavelengths occur. The LED "blue spikes" in Figure 6 occur some distance away from the peak of the ipRGC action spectrum (which was shown in Figure 3), indicated here by the arrow at 490 nm. In fact, the radiant power of the LEDs is in a trough at this point. In comparison, the incandescent source exhibits a significantly higher amount of radiant power at this particular wavelength,which explains why the incandescent listed in Table 1 (Row"T") shows a higher melanopic content than the majority of the LED products at 3000 K (Row"B"), even though the latter are at higher CCT. In fact, the melanopic content of the incandescent falls roughly in the midpoint of the range listed for LED products at 4000 K CCT(Row"D"). Such a result is likely to come as a surprise, based on a first impression derived from viewing the chart on the left in Figure 6. Are brightness and glare particular problems for LED? Glare and perceived brightness are both related to the spectral content, light output, and optical design of a luminaire, as well as the perception of the viewer. For a variety of reasons that haven't been entirely identified by the lighting research community, the same installation may be perceived quite differently by different viewers. A common approach in the early implementation of LED lighting products was to replace incumbent HIPS products on an equivalent average illuminance basis.This often resulted in an overly bright appearance, 12 according to typical comments received at the time.20 Such early feedback compelled city engineers to reduce the target light levels when using LED products, which largely eliminated the corresponding complaints. LEDs can still appear bright and/or glaring if the observer has a direct view of them, however—especially from viewing angles near the streetlight's maximum intensity. Among the factors influencing a perception of glare are the luminance of a given object, the apparent size of the object, the luminance of the background, the position of the object with respect to the observer's line of sight, and the pattern of luminance across the light-emitting surface. While all lighting sources can potentially cause glare,the small surface area of LEDs translates into a high luminance that can emphasize this characteristic if not sufficiently addressed in the luminaire's design. Fortunately, the manufacturers of quality lighting products— LED and traditional— have developed a number of approaches for mitigating glare. With LED sources these approaches often involve limiting direct viewing of the LEDs—for example, using diffusing materials or wave guides to reduce luminance by increasing the apparent size of the emitting area—but use other methods as well, such as limiting luminance at high emission angles. The numerous low-glare products available on the market today attest to the fact that careful product design can strike an acceptable balance between performance and obtrusive light. Neither glare nor excessive brightness is a necessary compromise when using LEDs or any other type of light source. Is CCT a good predictor of the impacts of lighting on health? CCT is an approximate but unreliable metric for gauging the potential health and visibility influences of a lighting source. Although CCT roughly tracks with short-wavelength content (higher CCT often corresponds to higher short-wavelength content, and vice versa),the SPDs of different light sources vary enough that they can't be used as reliable predictors of that content. The relationship between CCT and melanopic content is markedly weaker for sources that combine narrowband emissions than for sources with a more continuous spectrum. An example is LED products using individual red-green-blue (RGB) emitters. Figure 7 uses a wide range of products to illustrate the unreliability of using CCT to predict melanopic/photopic (M/P) ratios, an indicator of relative melanopic content. In Figure 7, higher M/P ratios indicate products with relatively greater potential for stimulating the ipRGCs. A fair amount of variability in M/P ratio (as shown by position on the y-axis) can be seen among sources even of the same type at a given CCT. But the greatest variability is evident in products identified on the chart as "LED Mixed." (e.g., see "How do LEDs create white light?" and Figure 4 in 20 A common explanation put forth was that products of higher CCT are always perceived as brighter. However,a variety of studies have not supported this conclusion;e.g., see the review of 70 studies of spatial brightness perception in S Fotios, D Atli,C Cheal, K Houser and A" Logadottir. Lamp spectrum and spatial brightness at photopic levels:A basis for developing a metric. Lighting Res.Technol. 2015;Vol.47: 80-102. 13 particular.) LEDs that incorporate increasingly sophisticated combinations of chip types, each with different spectral characteristics, are expected to become increasingly common and will increase the variety of SPDs available. For these products in particular, CCT is at best a dubious metric for their ability to influence health in the manner under discussion. Similarly, selecting products based only on CCT is clearly not a reliable approach to minimizing ipRGC stimulation. 3.0 Amber LED o .. . .. . .. . .. . .. . .. .PC-White LED .. . .. 2.5 HPS •LPS Metal Halide c 2'0 •Halogen a: • LED Mixed • o v: • Mercury Vapor • Incandescent E- 1.0 e • • a: me z .. . .. . .. . .. . • . . .. . .. . .. . 0.5 , ...... . .. . .. . .. . . . .. . .. . .. . .. . .. . .. . .. .. . .. . .. . .. . .. . .. . . . .. . ... .. ... . .. ...... ............ 0.0 • 1000 2000 3000 4000 5000 6000 7000 8000 9000 CCT(K) Figure 7.Calculated MIP ratio vs. CCT for a wide range of light sources,relative to incandescent. If seeking to reduce potential impact from short-wavelength content, how does reducing light output compare with changing the CCT? The melanopic content values listed in the last column of Table 1 are given as ratios that are normalized for equivalent lumen output;they scale (i.e., they increase or decrease) linearly with changes in that output. Thus it's easy to compare the effectiveness of selecting spectral content versus reducing light output as alternatives for reducing melanopic content. For example, assuming that midpoint values of the listed ranges in Table 1 represent each product, substituting a 3000 K LED (melanopic content of 2.55)for a 4000 K LED (melanopic content of 2.88) achieves an averaged reduction in melanopic content of 11.5%, all other things being equal. Alternatively, an equivalent reduction can be achieved by reducing the output of the 4000 K LED luminaire by a similar amount (11.5%), by either reducing the luminaire's light output or dimming it. 14 These two approaches are not mutually exclusive and can be combined to achieve even greater reductions. However, dimming offers some additional distinct advantages: • The reduction achieved by substituting a lower CCT depends entirely on the actual SPDs of the various products being considered. In contrast, dimming the lights by whatever percentage of full output achieves a corresponding reduction independent of SPD, and can be carried out all the way to 100%dimming at certain times of night (if acceptable from safety and other perspectives). • Dimming is accompanied by direct reductions in energy use and associated costs of operation, and may offer longer product life. • Dimming can also be used to address complaints of brightness or overlighting, whereas substituting a lower CCT may or may not address such complaints. If done well, dimming is an effective approach for addressing the potential influences of short- wavelength content. Relatively few dimming systems for street lighting have been installed in the U.S. to date, but the existing installations have confirmed the anticipated benefits of this approach. For example, the city of Cambridge, MA, dims its 4000 K LED streetlight system by 50% after midnight (Figure 8),with corresponding reductions large enough that the system subsequently produces less melanopic content than the HPS system it replaced.21 Notably,the system's designers report that not a single complaint about the dimming of the system has been received following its implementation.22 An increasing number of municipalities are considering dimming systems for inclusion with their lighting conversions. 21 See further detail in the July 2016 Light Post newsletter. 22 Personal communication, Paul Lutkevich,WSP I Parsons Brinckerhoff. 15 r m� Ali Figure 8.4000 K LED Street Lighting System in Cambridge,MA,shown at initial startup at dusk(left)and 50%dimmed after midnight(right). Photos:WSP)Parsons erinckerhoff LED street lighting When did LED streetlights first appear on the general illumination market? Although monochromatic LEDs first gained prominence in the electronics industry in the 1960s,the first high-brightness blue LED didn't appear until the 1990s. White LEDs were later built using blue LEDs by passing the short-wavelength light through phosphors to produce a mix of different wavelengths,which yielded white light. The high cost-to-performance ratio of these early white LEDs kept them at relatively low market penetration for the first few years after their introduction, but the situation quickly changed as prices dropped. For example, DOE's 2013 LED Market Adoption report estimated that only 200,000 LED streetlights had been installed cumulatively as of 2010 in the United States, but this number had jumped to 1 million units only two years later. 16 How many LED lights with CCT of 5000 K or higher have been installed outdoors? Although the actual number is unknown, it's believed that relatively few such LED lights have been installed outdoors in the U.S. There's no known documented inventory of installed outdoor LED products categorized by CCT, and estimates differ by application.23 There were a few smaller-scale pilot studies and other installations involving products with CCT>_ 5000 K in the first few years of LED outdoor lighting installations, but the street and roadway lighting community quickly converged around a warmer 4000 K as soon as that CCT became widely affordable (around 2010). From then to 2016,the vast majority of municipalities and utilities (including, for example, the cities of Seattle, Los Angeles, Las Vegas, Boston, New York, New Orleans, Detroit, Kansas City, and many others) favored 4000 K CCT products for LED street and roadway lighting applications. More recently, with continued improvement of the technology, a number of cities are now considering 3000 K and, in some cases, even lower CCTs. Why did early LEDs have CCTs of 5000 K or more? High-CCT white LEDs were more available, more efficient, and less expensive than lower-CCT versions during the technology's early years. In PC-LEDs, narrow-band short-wavelength light produced by semiconductor material is passed through phosphors that convert most of it into other colors; the resulting light spectrum appears white to the human eye. Efficiency losses occur during the color conversion, and these losses are greater when creating warmer CCTs, translating into lower luminous efficacies (lumen output per watt of electrical input power). Because the early-production white LEDs were relatively low in efficacy, manufacturers emphasized sales of more-efficacious higher-CCT products. Since then, however, LED technology has advanced to the point where even warmer-CCT products are highly efficacious, especially when compared to traditional lamp technologies. However, even today a higher-CCT LED continues to be more efficacious than a similar LED at lower CCT, all other things (e.g., color quality and color rendering ability) being equal.24 Why is there so much emphasis on efficiency in the implementation of LED lighting products? Efficiency, or luminous efficacy(lumen output per watt of input electrical power) in the case of lighting, translates into lower utility costs and environmental benefits from reduced energy use. Even small improvements in efficacy can lead to large benefits on a national scale, in terms of energy cost and power-plant emission reductions, for example. 23 For example,due to the"sparkle"offered by higher-CCTs, 5000 K appears to be the favored choice for service stations. Residential areas tend to show a greater preference for CCTs lower than 4000 K. 24 Both the variation in efficacy by CCT and the overall trend of efficacy during the last several years can be seen in the Outdoor Area Lighting CALIPER Snapshot. 17 A.2. HATC PEE Shakopee City Council April 4, 2017 FROM: Bruce Loney, Public Works Director TO: Mayor and Council Members Subject: To award a contract for Fire Station #1-2017 Concrete Pavement Project 2017-5. Policy/Action Requested: Approve Resolution 7854, which accepts the bids and awards a contract for the Fire Station #12017 Concrete Pavement Project 2017-5 to S.M. Hentges & Sons, Inc. and approve a 25% contingency amount on this project for use by the City Engineer for quantity adjustments and change orders. Recommendation: Staff recommends adoption of Resolution 7854 as the bid is under budget. Discussion: Rear parking lot needs extension repair and reconstruction. The design alternative is to go with concrete pavement to handle the fire truck landing. The initial project limits was to reconstruct the rear parking lot. Due to favorable bids, staff is recommending to replace the driveway pavement and to rework the concrete by the building. Attached is a drawing showing the approved design and the additional work being recommended. Budget Impact• The CIP identified an estimated cost of$160,000.00. The Engineer's estimate was $154,000.00. The low bid received of$113,986.20 plus 25% contingency plus 15% engineering, the total cost of the project is $156,731.02. Funding for this project is from the Building Fund. ATTACHMENTS: D Resolution 7854 D Extra Concrete Proposed D TItle Sheet D CIP Sheet RESOLUTION NO. 7854 A Resolution Accepting Bids For For the Fire Station #1 — 2017 Concrete Pavement Project No. 2017-5 WHEREAS, pursuant to an advertisement for bids for the Fire Station #1-2017 Concrete Pavement, Project No. 2017-5, bids were received, opened on March 28, 2017, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount S.M. HENTGES& SONS,INC $113,986.20 CHARD TILING $123,308.00 DERAU $141,808.00 NORTHWEST ASPHALT $150,448.00 GRESSER $158,657.16 C.S. MCCROSSAN $162,804.50 PEMBER $168,329.20 WHEREAS, it appears that S.M. Hentges & Sons, Inc., 650 Quaker Avenue, Jordan, MN 55352 is the lowest responsible bidder for the 2017 Bituminous Overlay Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with S.M. Hentges & Sons, Inc. in the name of the City of Shakopee for the Fire Station #1-2017 Concrete Pavement Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4t' day of April, 2017. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2017-PROJECTS/FIRESTATION/WORD/RES7854-AWARD-CONTRACT ° ° 9 m O o GO 2 m2 C, o y p 9 y a y N y o O z o v n z z o H ° m F x TI IM D O o Z U) N Z ° m O e m � ° Z w B o o � X a Q g99N�y5�X� �8 F A FIRE STATION NO.1REVISIONS ll—R El RT DATE TEB MM 2017 CONCRETE PAVEMENT p � �� � PROPOSED IMPROVEMENTS RYAN HAL—SON coammwnwxmesm�iasi CONCRETE PAVEMENT FEBRUARY 16 2017 N. asao3 Iz w GO €�?j w a 0 act 00�o = LL �� w� yw. 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N :� C O E U .0 — U O C-) a w (1) a) U) 5 U ro � � i R O > o Q d ii [L 01 LL O E rCL co � V N O Lf U� 4 O 4 O O ~" O QQ O t08 co Z H O is • 5 O IL m � ,. O ., LU cc -6 —6 a 2C: � c c c c c a =nI c u E U- u- v L m ai i y m VS c e p c L cn Q) (D IR � Q a) aD ,�n co co eaL (Da) as Q E i ❑ ❑ o � - 2 _ o a a� .@ � as � .� ° E EJ o u w � v w u_ C7Un.. c� ❑ 0 <0CM0 ncncn � o a m 1a 1 1(d A.3. EIATCOPEE Shakopee City Council April 4, 2017 FROM: Bruce Loney, Public Works Director TO: Mayor and Council Members Subject: Award a contract for the 2017 Bituminous Overlay Project No. 2017-2. Policy/Action Requested: Approve Resolution 7855 which accepts the bids and awards a contract for the 2017 Bituminous Overlay Project 2017-2 to Wm. Mueller & Sons and approve a 5% contingency amount for use by the City Engineer. Recommendation: To adopt Resolution 7855. Discussion: Project 2017-2 is the annual bituminous overlay project and bids were received on March 28, 2017. A total of seven bids were received and bids were favorable. Budget Impact• The CIP identified a cost of$2,020,000.00. The low bid of$1,152,305.71 plus 5% contingency and 7.5% engineering for a total project cost of$1,300,665.07. Funding is mainly from the Capital Improvement Fund (CIF), with funding from the storm drainage, sanitary sewer and Shakopee Public Utilities water fund for utility adjustments. ATTACEMENTS: D Resolution 7855 D Title Sheet D CIP Sheet RESOLUTION NO. 7855 A Resolution Accepting Bids For For The 2017 Bituminous Overlay Project No. 2017-2 WHEREAS, pursuant to an advertisement for bids for the 2017 Bituminous Overlay, Project No. 2017-2, bids were received, opened on March 28, 2017, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount WM. MUELLER& SONS $1,152,305.71 BITUMINOUS ROADWAYS $1,167,304.31 PARK CONSTRUCTION $1,185,345.98 VALLEY PAVING $1,198,284.88 NORTHWEST ASPHALT $1,241,206.04 CHARD TILING $1,273,891.90 ASTECH CORP. $1,436,015.69 WHEREAS, it appears that Wm. Mueller & Sons, Inc., 831 Park Avenue, Hamburg, MN 55339 is the lowest responsible bidder for the 2017 Bituminous Overlay Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Wm. Mueller & Sons, Inc. in the name of the City of Shakopee for the 2017 Bituminous Overlay Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4t' day of April, 2017. 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O C U) - fC O Q C ti ti LO N N M (V LO N '� yU N � N r N ` K d fA � .• ,.s . .J M co L M H C C C C C G1 LZ LL m IL 7D 0 CDL O 4) N C N CL) 3 0 E E a) Q U1 v Cn cp G T3 7 a) C (6 rp o z) O C :a a3 .� .� w .� J r r J C - O C = QY c _ O . .. r V Q) x O E 7 N I� f6 O ca m O O@ a) V W -) U W LL. C3 U U1 C!l p Un Q (n (n V3 (n �e L ML ry� W Q W B.I. HATC PEE Shakopee City Council April 4, 2017 FROM: Jennifer Gabbard TO: Mayor and City Council Subject: Authorization to Hire Graduate Engineer Above Mid-point of Pay Scale Policy/Action Requested: Approval of Resolution 7857 granting the job offer, above the midpoint, for a Graduate Engineer. Recommendation: Approval of Resolution 7857, granting staff the approval to offer employment above the mid- point of a salary range for the position of Graduate Engineer. Discussion: Recommend the approval of a job offer for Micah Heckman for the position of Graduate Engineer. A total of 14 applications were received for a job posting for the Graduate Engineer position. Joe Swentek resigned from the organization earlier this year, resulting in an open position in the Engineering Department. Interviews were held with the top 6 candidates on Friday, March 17th. Based on these interviews, and reference checks, staff is recommending the hire of Micah Heckman for the position of Graduate Engineer, above the mid-point of the salary range. Mr. Heckman is currently employed with Wenck Associates as a Project Engineer, and has more than 7 years experience. He holds a BA in Civil Engineering from North Dakota State University, and is a certified Professional Engineer in the State of MN. Staff is coming to Council seeking approval to offer up to Step B ($70,529) in the Grade 6 pay grade of the 2017 Non-Union Pay Plan. We are also seeking approval to offer three weeks of vacation, which is consistent with Mr. Heckman's current vacation accrual. Budget Impact• The budgetary impact is currently accounted for in the Engineering budget for 2017. ATTACEMENTS: D 2017 Non-Union Pay Plan D Resolution 7857 T T T T T T T co co co co co co co co Q co Q co .Z co .Z co .Z co .Z co .Z CO f-- 't c') CO Lr) p p (D r-- ti CO N � Q 00 ty CO pj M Ili 00 L p 06 � r-- M cO N Lr) Lr) M 00 <1 ti M EF} EF} Go � Go � � � � � � 69- 't � O LO � ONO C.0 CA M Opp NO 00 Lr) Lr may- ":t Cfl L M. Lr) m O p C) -t W5 CA (3i CY) (D cd CO — Gg),60- K} � K} � Eo � Eo 6e), Go � I-- r-- L M (D p ti 'I. CO l{) O M QD CO M p N ti p ( 00 p O � � p U N QD LO o Lr)p M M � � ti � 00 (3) 't N O 'I. CO Op CO p Op C (.0 c)) W p ti N ti CO N m- N LO N LVO M Np p 00 � � p p 60- Gq EF} EF} EF} 69- M N p 00 'k– CO f-- 00 ty M p � 'k– M 'y. N N — N 00 CO 'k— lf) O CO 00 00 00 LO Lr? p W CO Cd ti V N (3), — 'I. CO 0\j EF} 6e), — 6e), 69- 6e), EA 69- 69- 6e), 61 � Q. O M N p CO p Op p G) N � p N p�j O LO W m- 00 0N) W � � m- Q. 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(L (D N � '- N N O (D CL O O O p m O 0 O 'a O � C d Wa w O ,y ++ W O V 0 yN O d rE d C U v OE E E = paamwa° ooh a ( ,amviaava�LdO_� 6 r- 1 d M N r O 'L r r r r V T T T T T T co >., co >., co co co co co O co O co O co O co O co O Co -� Co -� Co -� Co -� Co -� Co 4-- r-- � CD N O � LO OOP LO OOP 't N ti � ":t cy) ":t m- ll:t O O a) Co CO e} Q CO W5 O V_: On pj � W5 On C'j � N--: E9 �, Ga Ef}LO �, ER LO �, � �, � �, M 00 00 f-- ti r-, N 00 CO 'I. a) M 04 o(Z>j 00 OC) 00� Lr) LO M CO00 p CO � CO� (Z> m O � O r-- CO (D LO � LO � 't �EF} Y} � K} Y} 6 Y} , C) pOj ti N - N 't 000 LO � O OM O (3) O r" CO M N N N co O N (D O 00 O (3) G) t- CO �o LO CO p LO O Cho O 04 � O � O � O N O O N D � N O M 00 ER EF} � K} 6 K} � K} E9 69- Co � CO coo � p0) — O CO OC) ti O CF m- O 00 Nr-, CO 0) ti V- LIJ CO 04 LO0) O N O04 't 04 CO CO ER 6a 6a Ef} ER ER ER �j � a � � N � ti N M oa LL � 04 � N 09- 694- C14 N cn co coo c L C 0 U) _. y o Co Q O L L O L ++ ♦♦ L L 0 ++ Q Vy d o N U N t) <C N o .T L O d O o CL V VV vyi d E • w V c co y L co 0 (n a+ d (� he L Q O d d O t N Q O Y y y y O E o d 0 Q � �L♦ Q CON �, ~ y �j o L O N a1 d C O O_ O H d CO U > d d cC C o U LL '- O Q N N N •(C d a1 > >, O �"� O N O _ d > IM J Q O 0 Q 06 Q' ca L L L cC O U +, +• LU Q O N Q N c0 •O .o 0 o Q a y d a m O '� d 3 Q d d := Lm E co `° � 3 °� a y E c c `-' E � = Q ° ami 0 0 c L c U cya cya ca > d a o o w o a�'i CL LL za mULu > QQ < a U0C LL U � < d f4 (D fir) M N r 'L^ V RESOLUTION NO. 7857 A RESOLUTION APPROVING A JOB OFFER FOR GRADUATE ENGINEER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City of Shakopee has approved the request to grant a job offer to Micah Heckman, for the position of Graduate Engineer, up to Step B of Grade 6 of the City's Non- Union Pay Plan. BE IT FURTHER RESOLVED, that the offer for Micah Heckman will include three weeks of vacation as well. Adopted in adjourned regular session of the City of Shakopee, Minnesota, held this 6th day of Apri13, 2017. Mayor of the City of Shakopee ATTEST: City Clerk C.I. iATC PE Shakopee City Council April 4, 2017 FROM: Jamie Polley TO: Mayor and Council Members Subject• Recreation Facilities Vending Contract Policy/Action Requested: Authorize the appropriate staff to enter into a contact with Royal Vending for vending services within the recreation facilities. Recommendation: Staff has reviewed the requests for proposals submitted and recommends Royal Vending. Discussion• Current Vending Agreements In 2012, the City entered into agreements with Royal Vending for beverage and snack vending at the Community Center, Ice Arena and Aquatic Park.The agreement with Royal Vending ran for three years. City Council extended the vending agreements for one additional year in 2015 and 2016 due to the construction project at the Community Center. The agreement with Royal Vending specified a commission rate of 25% on beverage items and 20% of snack items. Proposals We issued Request for Proposals (RFP) to 8 vending service providers. The RFP requested that proposals provide the following information: 1. Percentage commission amounts for a variety of products. 2. Wholesale beverage costs for the concession stands at the Aquatic Park, Tahpah Park, 17th Avenue Sports Complex, & Schleper Stadium. 3. Annual product donation for recreation programs and special events. 4. Custom wrapped machines in the Community Center and Ice Arena. 5. An annual financial payment amount in addition to commissions. The proposal specified that the new agreement would be for two years, with an option to renew for one additional year. Service would be provided at the Community Center, Ice Arena, Aquatic Park, 17th Avenue Sports Complex, Tahpah Park, Schleper Stadium, and Huber Park, and an option of providing machines at other parks, should such service be desired. Two companies submitted proposals: Midwest Vending and Royal Vending. Both companies were very comparable and both offered a 20% commission rate on beverage and snack items. Both companies agreed to custom wrap the machines and provide 100 cases of canned soda to department events. Based on the proposals, the company that appears to provide the best overall service, while providing a consistent revenue source (commission plus annual financial payment), would be Royal Vending. Royal Vending has proposed slightly lower pricing on vending items and wholesale purchases. Also, since the city has had Royal Vending for the past five years, in lieu of putting new custom wraps on all of the machines (new machines will get new wraps) Royal Vending will provide an annual payment of$500 towards the parks and recreation scholarship program. Staff has also been very satisfied with the service provided by Royal Vending over the past five years. Budget Impact• Vending services in the recreation facilities is a revenue generator. The city receives a 20% commission rate on all beverage and snack products. The vending contact also provides the Parks and Recreation Department with 100 free cases of beverages for programs and special events. Total vending revenue for the most recent calendar year (2016) was $18,269.35. D.I. HATC PEE Shakopee City Council April 4, 2017 FROM: Darin Nelson, Finance Director TO: Mayor and Council Subject: City Bill List Policy/Action Requested: Move to approve the bills and electronic funds transfers in the amount $356,994.27, payroll transfers in the amount of$474,110.31 for a total of$831,104.58. Recommendation: Approval Discussion: Attached is the most recent monthly Financial Report for the General fund. These reports reflect the expenditures as recorded for 2017 activity. The following transactions are notable for this reporting cycle: • Public Works has purchased from Hotsy Minnesota a Hotsy gas powered pressure washer to assist in cleaning catch basins and culverts, $10,233.13. • Nelson Auto Center delivered 2 of the 4 Ford Police Interceptor purchased this year, $59,421.90. • Soft Play LLC has requested a 50% down payment for the design & construction of the Indoor Playground at the Shakopee Community Center, $82,698.50. Included in the check list are various refunds, returns, and pass through. 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HATC PEE Shakopee City Council April 4, 2017 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: City Council Minutes Policy/Action Requested: Motion to approve the city council minutes from February 14, February 21, March 7, March 14 and March 21, 2017. Recommendation: Approve the above motion Discussion: Budget Impact• ATTACHMENT S: D February 14, 2017 D February 21, 2017 D March 7, 2017 D March 14, 2017 D March 21, 2017 Shakopee City Council Minutes pbtj February 14,2017 SHAKOPEE 7:00 PM City Hall 129 Holmes St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Mars, Councilmember Mike Luce, Councilmember Matt Lehman, Councilmember Jay Whiting, Councilmember Kathi Mocol Staff Present: City Administrator Bill Reynolds,Assistant City Administrator Nate Burkett 2. Pledge of Allegiance 3. Approval of Agenda Motion to approve the Agenda. Councilmember Kathi Mocol made a Motion to approve the Agenda, seconded by Councilmember Jay Whiting and the motion Passed. 4. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. There were no citizens who wished to present. 5. Workshop Discussion- Strategic Planning The Councilmembers discussed Strategic Planning and Priorities. 6. Adjournment to February 21, 2017 at 7:00 p.m Motion to adjourn. Councilmember Kathi Mocol made a Motion to adjourn., seconded by Councilmember Mike Luce and the motion Passed. Shakopee City Council February 21,2017 -- 7:00 PM AFF City Hall 129 Holmes St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Mars, Councilmember Luce, Councilmember Lehman, Councilmember Whiting, Councilmember Mocol Staff Present: Bill Reynolds,Administrator,Nate Burkett,Assistant City Administrator, Jim Thomson, City Attorney, Bruce Loney, City Engineer, Darin Nelson, Fiance Director, Michael Kerski, Planning and Development Director, Ryan Halverson, Engineering, Jennifer Gabbard, Human Resources Director, Sherri Dvorack, Park & Recreation, Jacob Busain, Natural Resources, Lori Hensen, City Clerk 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Matt Lehman made a Motion to approve the agenda as presented, seconded by Councilmember Jay Whiting and the motion Passed. 5 - 0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Whiting removed item 4.C.2. from consent. Councilmember Lehman removed item 4.E.2. from consent. Councilmember Luce removed items 4.E.1. and 4.E.3. from consent. Councilmember Matt Lehman made a Motion to approve the Consent Agenda as modified, seconded by Councilmember Jay Whiting and the motion Passed. 5 - 0 A. Planning Department A.1. *Set Public Hearing for Vacation of Public Drainage &Utility Easement Motion to set a Public Hearing for Vacation of Public Drainage &Utility Easement. Motion carried under the Consent Agenda. 5 - 0 A.2. *Set Public Hearing for Vacation of Public Roadway Easement Motion to set a Public Hearing for Vacation of Public Roadway Easement. Motion carried under the Consent Agenda. 5 - 0 B. Police and Fire B.1. *Surplus Property Motion to declare Three Forfeited Vehicles as Surplus Property. Motion carried under the Consent Agenda. 5 - 0 C. Public Works and Engineering C.1. *Re-purchase Agreement for Tractor Motion to approve the use of a re-purchase agreement for unit#143 a John Deere 5085 tractor from Ag Power Enterprises, Inc. for the price of$9,500.00, the funding to be expended from the Capital Equipment Internal Service Fund. Motion carried under the Consent Agenda. 5 - 0 C.2. *2017 Tree Sale Donations Cncl. Whiting removed this item from the Consent Agenda to accept donations from the following people: John Crooks, Shakopee Public Utilities Director, presented a donation. Jesse Hartman and Linda Loomis, Lower MN Watershed District, presented a donation. Councilmember Jay Whiting made a Motion to accept donations, seconded by Councilmember Matt Lehman and the motion Passed. 5 - 0 C.3. *Approve Plans & Order Ad for Bids for Fire Station No 1 Rear Parking lot Motion to approve Plans and Order Advertisement for Bids on Fire Station No. 1 Rear Parking Lot. Motion carried under the Consent Agenda. 5 - 0 CA. *Approve Plans & Order Ad for Bids 2017-2 Bituminous Overlay Motion to approve Plans and Order Advertisement for Bids on the 2017 Bituminous Overlay Project No. 2017-2. Motion carried under the Consent Agenda. 5 - 0 D. Personnel D.1. *Leave Donation Policy Motion to approve Resolution 7839, which would implement the Leave Donation Policy for all eligible city employees. Motion carried under the Consent Agenda. 5 - 0 E. Parks and Recreation E.1. *Approve the Final Plans and Specifications and Authorize the bidding of Tahpah West Baseball Field No. PR2017-1 (A,B) Cncl. Luce removed this item to recognize the donation efforts that have been made to move this project forward. Councilmember Mike Luce made a Motion to approve Resolution No.7836,A Resolution of the City of Shakopee, MN Approving Plans and Specifications and Ordering Advertisement for Bids for Tahpah West Baseball Field No PR2017-2., seconded by Councilmember Matt Lehman and the motion Passed. 5 - 0 Discussion: Cncl. Lehman stated that the new ball fields at the park have been in the works for a long time, and it is nice to see progress being made. E.2. *Final Plans, Specifications and bidding of the Lions Park Warming House Project No. PR2016-2 (A,B) Cncl. Lehman stated that he has removed this item from Consent in order to be consistent, and vote against the item Councilmember Jay Whiting made a Motion to approve Resolution No. 7835,A Resolution of the City of Shakopee, Minnesota Approving Plans and Specifications and Ordering Advertisement for Bids for the Reconstruction of the Lions Pa k Warming House/Shelter, Project No. PR2016-2 (A, B), seconded by Councilmember Kathi Mocol and the motion Passed. 4 - 1 Nays: Lehman E.3. *Donations to Fun For All Playground This item was removed by Cncl. Luce to recognize all of the donors that contributed to the Shakopee Fun for All Playground. Councilmember Mike Luce made a Motion to approve Resolution No. 7837,A Resolution of the City of Shakopee, MN Accepting Multiple Donations and a Grant of $1000 or More for the Shakopee Fun For All Playground., seconded by Councilmember Jay Whiting and the motion Passed. 5 - 0 F. General Administration F.1. *City Bill List Motion to approve the bills and electronic funds transfers in the amount $2,307,354.03, payroll transfers in the amount of$548,072.55 for a total of $2,855,426.58. Motion carried under the Consent Agenda. 5 - 0 E2. *City Council Minutes Motion to approve the City Council Minutes from January 2, 2017. Motion carried under the Consent Agenda. 5 - 0 E3. *Fee Schedule Update Motion to adopt Ordinance 957, an ordinance amending the adopted 2017 fee schedule and order its publication. Motion carried under the Consent Agenda. 5 - 0 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions fiom Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made,but rather for informational purposes only. Jordan Olson, 249 Mound Street, addressed the Council and asked for their consideration in reappointing him to the Shakopee Public Utilities Commission. Mayor Mars informed Mr. Olson that this time was to be used to discuss items that are not on the Agenda, and since this item is on the Agenda, it should not be discussed at this time. Mr. Olson asked the Council to point out the item on the Agenda. Cncl. Lehman responded that it was item 10.C.3. 6. Business removed from consent will be discussed at this time Please see items: 4.C.2., 4.E.1., 4.E.2. and 4.E.3. 7. Public Hearings A. Public Hearing-Order 2017-1 Street Reconstruction Project Councilmember Matt Lehman made a Motion to open the Public Hearing, seconded by Councilmember Kathi Mocol and the motion Passed. 5 - 0 Ryan Halverson presented details of the 2017 Street Reconstruction Project to the Councilmembers and responded to questions. Mayor Mars asked if there were any members of the Public who wished to speak. No one responded. Councilmember Jay Whiting made a Motion to close the Public Hearing, seconded by Councilmember Matt Lehman and the motion Passed. 5 - 0 Councilmember Matt Lehman made a Motion to approve Resolution 7684, a resolution ordering an improvement and preparation of plans and specifications for the 2017 Street Reconstruction Project, Project No. 2017-1, and move its adoption., seconded by Councilmember Kathi Mocol and the motion Passed. 5 - 0 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business A. Planning Department A.1. Ordinance No. 956 Amending Title XV by adding definition for Massage Establishments and allowing same in B-1 and B-3 Zones Mr. Kerski presented an action on Ordinance No. 956 that amends Title XV of the City Code by adding definition for Massage Establishments to 151.002 and allowing Massage Establishments in the B-1 and B-3 Zoning Districts under 151.013 Conditional Use permit standards for Business Zones. Mr. Kerski responded to questions from the Councilmembers. Police Chief Jeff Tate addressed the Council and explained the challenges that his department is having with enforcing the current Ordinance. Chief Tate responded to questions. Discussion: Cncl. Mocol expressed concerns that she has regarding this amendment. Councilmember Matt Lehman made a Motion to approve an action on Ordinance No. 956 that amends Title XV of the City Code by adding definition for Massage Establishments to 151.002 and allowing Massage Establishments in the B-1 and B-3 Zoning Districts under 151.013 Conditional Use Permit Standards for Business Zones., seconded by Councilmember Mike Luce and the motion Passed. 3 - 2 Nays: Mocol, Whiting A.2. Approve Grant Agreement for Anchor Glass Ms. DiMaggio addressed the City Council requesting approval to authorize execution of Minnesota Investment Fund Grant Contract and Conflict of Interest Disclosure Form required by the State of Minnesota for award to Anchor Glass Container Corporation. Ms. DiMaggio noted that that State has agreed to award Anchor Glass with $400,000.00. Ms. DiMaggio responded to question from the Councilmembers Councilmember Matt Lehman made a Motion to approve a Grant Agreement and Conflict of Interest Disclosure for Anchor Glass Container Corporation to include the decrease in the amount of the forgivable loan from the State of Minnesota from $1,000,000.00 to $400,000.00., seconded by Councilmember Mike Luce and the motion Passed. 5 - 0 A.3. Resolution in support of additional river crossing Mr. Reynolds addressed Council to discuss supporting an additional vehicular crossing over the Minnesota River to promote public safety and economic development. The Councilmembers discussed their support of this Resolution. Motion to approve Resolution 7843,A Resolution Supporting the Creation of an Additional Vehicular Crossing over the Minnesota River. Councilmember Matt Lehman made a Motion to approve Resolution No. 7843, seconded by Councilmember Jay Whiting and the motion Passed. 5 - 0 B. Public Works and Engineering B.1. Presentation from the Lower Minnesota River Watershed District Linda Loomis,Administrator for the Lower MN River Watershed District gave a presentation to the City Council to explain who they are and what they do. Jacob Busiahn,Natural Resources Technician,presented information on the City of Shakopee tree sale that will take place on April 28, 2017. C. General Administration C.1. Shakopee Derby Days Electrical Upgrades at Huber Park Mr. Nelson addressed the Council regarding Shakopee Derby Days Outstanding Receivable for Huber Park Electrical Upgrades. The Councilmembers discussed in detail how to proceed with collection of the outstanding balance. After much discussion the Council determined that they would require Shakopee Derby Days to pay $2500.00, which is half of the outstanding balance. Motion to collect in the amount of$2,500.00 for the outstanding Shakopee Derby Days Outstanding Receivable for Huber Park Electrical Upgrades. Councilmember Jay Whiting made a Motion to collect $2500 fees for Huber Park, seconded by Councilmember Matt Lehman and the motion Passed. 5 - 0 C.2. 2017 City Work Plan Mr. Reynolds addressed the City Council regarding approval of the 2017 City Work Plan and long-term(LT) goals for city staff. The Councilmembers discussed how they would like to proceed with the work plan. A decision was made to discuss the Work Plan in more detail at a Workshop session. Councilmember Jay Whiting made a Motion to approve the 2017 City Work Plan and long-term goals for City Staff with the understanding that there will be further discussion at a City Council Workshop., seconded by Councilmember Matt Lehman and the motion Passed. 5 - 0 C.3. Appointment to Boards and Commission Mr. Reynolds addressed the City Council regarding Resolution 7842, a resolution appointing individuals to various boards and commissions. Mr. Reynolds informed the Council that the interview committee was not able to come to a decision for an appointment to the second vacancy on the Shakopee Public Utilities Commission (SPUC). Mr. Reynolds informed the Councilmembers that per the ballot that they completed, Daniel Hennen was the second person hired to the SPUC Board. Discussion: Mayor Mars stated that there was an error on the Resolution. Lori Brandon was not appointed to the Bicycle Advisory Committee. The appointee was Laura Bjorklund. Mayor Mars also noted that item 7 on the Resolution should be corrected to read Daniel Hennen. Cncl. Whiting and Cncl. Mocol agreed to amend the motion. Cncl. Lehman stated that he is in opposition. He had the understanding that incumbents were to be reappointed as long as they were present and participating in their meetings. He stated that he would like clarification as to why Jordan Olson was not being reappointed to the Shakopee Public Utilities Commission. Cncl. Lehman stated that he would like to remove support for incumbent Terry Joos if he is not required to vote for an incumbent. Cncl. Mocol responded that there has been an instance where an incumbent was not rehired in the past. She added that the vote comes before the City Council, and the outcome should be accepted because that is what has been agreed to. Cncl. Luce stated that Mr. Olson was appointed to the SPUC Board because there was a lack of applicants for the Board at the time. Cncl. Luce added that, in his opinion, Mr. Olson was not trained properly after his appointment. Cncl. Whiting called to question. Jordan Olson asked the Mayor if he was taking public comment on this item. Mayor Mars responded that this was not a public hearing and he would not entertain public comment. Motion to adopt Resolution 7842, a resolution appointing individuals to various boards and commissions. Councilmember Jay Whiting made a Motion to adoption 7842, seconded by Councilmember Kathi Mocol and the motion Passed. 3 - 2 Nays: Lehman, Luce 11. Liasion and Administration The Councilmembers presented their Liaison reports. The City Administrator presented his Administrator's report. 12. Other Business Mr. Reynolds stated that he will reach out to the Councilmembers with future City Council workshop dates. 13. Adjournment to March 7, 2017 at 7:00 p.m. Motion to adjourn. Councilmember Jay Whiting made a motion to adjourn to March 7, 2017, seconded by Councilmember Kathi Mocol and the motion passed. 5-0 Shakopee City Council Minutes pbtj March 7,2017 KOPEE 7:00 PM ' City Hall 129 Holmes St. Mayor Bill Mars presiding 1. Roll Call Present: Councilmember Luce, Councilmember Lehman, Mayor Mars, Councilmember Whiting, Councilmember Mocol Staff Present: Bill Reynolds, City Administrator,Nate Burkett,Assistant City Administrator, Jim Thomson, City Attorney, Darin Nelson, Finance Director, Bruce Loney, Engineering Director, Jennifer Gabbard, HR Director, Jeff Tate, Chief of Police, Lori Hensen, City Clerk 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Kathi Mocol made a Motion to approve agenda as presented, seconded by Councilmember Mike Luce and the motion Passed. 5 - 0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Item 7.A.l., Ordinance Amendment to Repeal Public Hearing requirement for new Taxicab Licenses, was moved to the Consent Agenda by Cncl. Whiting. Councilmember Jay Whiting made a Motion to approve the consent agenda as amended, seconded by Councilmember Matt Lehman and the motion Passed. 5 - 0 A. Public Works and Engineering A.1. *Scott County Cooperative Agreement for CR 79 & CR 78 Trail Motion to approve Construction Cooperative Agreement with Scott County on CSAR 78 and CH 79 Trail Motion carried under the Consent Agenda. A.2. *Plan Approval for Sanitary Sewer Extension from CSAH 16 to Whispering Oalcs Lift Station Motion to Approve Resolution 7845,Approving the plans and specifications and ordering the advertisement of bids for Project 2017-3. Motion carried under the Consent Agenda. A.3. *Plan Approval for the 2017-1 Street Reconstruction Project Motion to Approve Plans and Order Advertisement for Bids on the 2017 Street Reconstruction Project 2017-1. Motion carried under the Consent Agenda. A.4. *Overhead Facilities Relocation for CR 79 & CR 78 Motion to approve CR 78 & CR 79 Overhead Powerline Relocation. Motion carried under the Consent Agenda. A.5. *Approval of Sanitary Manhole Replacement/Lining Quotes for Project No. 2017-4 Motion to approve the low quote for Hydro-Klean LLC of$56,500.00 for Project 2017-4 with a 25% contingency. Motion carried under the Consent Agenda. B. General Administration B.1. *City Bill List Motion to approve the bills and electronic fiends transfers in the amount $1,218,807.21, payroll transfers in the amount of$492,046.80 for a total of $1,710,854.01. Motion carried under the Consent Agenda. B.2. *City Council Minutes Motion to City Council minutes from January 17, February 7, 2017. Motion carried under the Consent Agenda. 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. There were no citizens who wished to present. 6. Business removed from consent will be discussed at this time 7. General Business A. General Administration A.1. Ordinance Amendment - Repeal Public Hearing Requirement for New Taxicab Licenses Motion to approve a request for an ordinance amendment repealing the requirement for a new taxicab license. Motion carried under the Consent Agenda. A.2. Monthly Financial Review Darin Nelson, Finance Director, presented the Councilmembers with his Monthly Financial Review, and responded to questions. 8. Liasion and Administration The Councilmembers presented their Liaison Reports. The City Administrator presented his Administrator's Report. 9. Other Business There was none. 10. Closed Session- Labor Negotiations Motion to move into a closed session pursuant to State Statute 13.1) sub. 03, for the purpose of considering labor negotiations. Councilmember Matt Lehman made a motion, seconded by Councilmember Mike Luce and the motion passed. 11. Adjounnnent to March 14, 2017 at 7:00 p.m. Shakopee City Council Minutes P b March 14,2017 SHAKOPE---- 7:00 PM F City Hall 129 Holmes St. Mayor Bill Mars presiding 1. Roll Cali Present: Mayor William Mars, Councilmember Mike Luce, Councilmember Matt Lehman, Councilmember Jay Whiting, Councilmember Kathi Mocol Staff Present: City Administrator Bill Reynolds,Assistant City Administrator Nate Burkett, PLanning and Development Director Michael Kerski, 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Kathi Mocol made a Motion to approve the Agenda., seconded by Councilmember Jay Whiting and the motion Passed. 5 - 0 4. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made,but rather for informational purposes only. There were no citizens who wished to present. 5. Workshop Discussion A. 2017 City Work Plan The Councilmembers discussed the 2017 City Work Plan and long-term goals for city staff. 6. Adj ournment Councilmember Mocol made a motion to adjourn, seconded by Councilmember Lehman and the motion passed. 5-0 Shakopee City Council Minutes PW!j March 21,2017 SHAKOPEE 7:00 PM City Hall 129 Holmes St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor William Mars, Councilmember Mike Luce, Councilmember Matt Lehman, Councilmember Jay Whiting, Councilmember Kathi Mocol Staff Present: City Administrator Bill Reynolds,Assistant City Administrator Nate Burkett, City Attorney, Public Works Director Bruce Loney, Finance Director Darin Nelson, Police Chief Jeff Tate, Planning and Development Director Michael Kerski, Senior Planner Mark Noble, Senior Planner Kyle Sobota, Senior Planner Eric Weiss, Park and Recreation Director Jamie Polley 2. Pledge of Allegiance 3. Special Presentation- Officer Kegley Police Chief Jeff Tate presented the Officer of the Year Award to Officer Kegley. The Councilmembers all congratulated and thanked Officer Kegley. 4. Approval of Agenda Councilmember Jay Whiting made a Motion to approve the Agenda, seconded by Councilmember Kathi Mocol and the motion Passed. 5 - 0 5. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Kathi Mocol made a Motion to approve the Consent Agenda as presented, seconded by Councilmember Mike Luce and the motion Passed. 5 - 0 A. Planning Department A.1. *Set Public Hearing for Vacation of Public Road Easement Motion to approve Resolution No. 7849, a resolution setting the public hearing date to consider the vacation of public roadway easement located north of CR 72, west of Marschall Road and south of Eaglewood Drive. Motion carried under the Consent Agenda. B. Police and Fire B.1. *Resolution of Appreciation for Retiring Firefighter Denny Pauly Motion to approve a Resolution of Appreciation for Retiring Firefighter Denny Pauly. Motion carried under the Consent Agenda. C. Public Works and Engineering C.1. *Recycling Grant for Spring Clean Up Day Motion to approve sub-grant program participation and fiinding. Motion carried under the Consent Agenda. C.2. *Park Restroom Cleaning Contract Renewal Motion to Renew a cleaning contract with Treasure Enteiprises, Inc. Motion carried under the Consent Agenda. C.3. *Sanitary Sewer Television Inspection Motion to accept the low quote from American Environmental LLC of$0.37 per foot for the 2017 sanitary sewer televising project. Motion carried under the Consent Agenda. CA. *WSB Extension Agreement for CR 15 & CR 16 associated with Windemere Motion to authorize the appropriate city officials to enter into an extension agreement with WSB &Associates, Inc. for the design of CSAR 16 and CSAH 15 improvements associated with Windermere Development. Motion carried under the Consent Agenda. C.S. *Purchase Light Duty Truck for Park Maintenance Motion to approve purchase of 2017 Ford F-550 from Midway Ford Commercial for the price of$33,071.00 and Box, Hoist and Accessories from Aspen Equipment for the price of$21,768.00. Funding to be expended from the Capital Equipment Internal Service Fund. Motion carried under the Consent Agenda. D. Personnel E. Parks and Recreation E.1. *Outdoor Recreation Grant Program Application- Resolution 7846 Motion to approve Resolution No. 7846,A Resolution of the City of Shakopee, Minnesota Authorizing the City to submit an Outdoor Recreation Grant Application for Quarry Lake Park. Motion carried under the Consent Agenda. F. General Administration F.1. *City Bill List Motion to approve the bills and electronic funds transfers in the amount $2,225,034.13, payroll transfers in the amount of$507,958.40 for a total of $2,732,992.53 Motion carried under the Consent Agenda. F.2. *Comcast Television Fiber Equipment and Installation Motion to approve quote for the purchase of required Comcast broadcast equipment, fiber installation to Comcast head-end, and all fiber terminations for$30,109. Motion carried under the Consent Agenda. 6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. There were no Citizens who wished to present. 7. Business removed from consent will be discussed at this time 8. Public Hearings A. Vacation of Roadway/Right-of-way Easement— 12466 Marystown Road Councilmember Matt Lehman made a Motion to open the Public Hearing, seconded by Councilmember Mike Luce and the motion Passed. 5 - 0 Mr. Noble addressed the Council regarding a Vacation of Roadway/Right-of-way Easement— 12466 Marystown Road. Mr. Noble responded to questions from the Councilmembers. Mayor Mars asked if there were any members of the Public who wished to speak, no one responded. Councilmember Mike Luce made a Motion to close the Public Hearing., seconded by Councilmember Matt Lehman and the motion Passed. 5 - 0 Councilmember Jay Whiting made a Motion to approve Resolution No. 7848, a Resolution approving a vacation of roadway/right-of-way easement for property formerly known as 12466 Marystown Road, with conditions, and move its adoption., seconded by Councilmember Kathi Mocol and the motion Passed. 5 - 0 B. Vacation of Public Drainage & Utility Easement— Outlot A, Gateway South First Addition Councilmember Kathi Mocol made a Motion to open the Public Hearing, seconded by Councilmember Mike Luce and the motion Passed. 5 - 0 Mr. Noble addressed the Council regarding a drainage & Utility Easement— Outlot A, Gateway South First Addition. Mr. Noble responded to Councilmembers questions. Mayor Mars asked if there were any members of the Public who wished to speak, no one responded. Councilmember Mike Luce made a Motion to close the Public Hearing, seconded by Councilmember Matt Lehman and the motion Passed. 5 - 0 Councilmember Matt Lehman made a Motion to approve a vacation of Public Drainage & Utility Easement— Outlot A, Gateway South First Addition, seconded by Councilmember Jay Whiting and the motion Passed. 5 - 0 9. Recess for Economic Development Authority Meeting 10. Reconvene 11. General Business A. Planning Department A.1. Zoning Text Amendment Adding Schools as Conditional Use in B-1, Highway Business Zone Mr. Sobota presented a zoning Text Amendment Adding Schools Licensed by the MN Department of Education Serving Students in Grades Kindergarten- 12th Grade as a listed Conditional Use in the B-1, Highway Business Zone. Mr. Sobota responded to concerns and questions from the Councilmembers. Councilmember Jay Whiting made a Motion to approve Ordinance No. 959, an ordinance adding schools licensed by the MN Department of Education serving students in grades Kindergarten- 12th Grade as a listed Conditional Use in the B-1, Highway Business Zone., seconded by Councilmember Mike Luce and the motion Passed. 5 - 0 A.2. Preliminary Plat and PUD of Ridge Creek Mr. Noble presented a preliminary Plat and Planned Unit Development (PUD) of Ridge Creek to the City Council for discussion. Mr. Noble responded to questions from the Councilmembers. Dale Umpter, Duke Realty, addressed the Council to answer questions pertaining to this item. Councilmember Mike Luce made a Motion to approve Resolution No. 7851, approving the Preliminary Plat and PUD of Ridge Creek, with conditions, and move its adoption., seconded by Councilmember Jay Whiting and the motion Passed. 5 - 0 A.3. Final Plat of Gateway South Second Addition Mr. Sobota presented a Final Plat of Gateway South Second Addition to the City Council. Mr. Sobota responded to questions from the Councilmembers. Paul Tabone, Land Entitlement Manager at Lennar, addressed the council and responded to questions. Councilmember Matt Lehman made a Motion to approve Resolution No. 7850, a resolution approving the Final Plat of Gateway South Second Addition, and move its adoption., seconded by Councilmember Mike Luce and the motion Passed. 5 - 0 A.4. PUD Concept Review of West Vierling Acres Apartments Mr. Sobota presented a PUD Concept Review: West Vierling Acres Apartments for Amcon Construction and requested that the Council review the proposed concept and provide feedback for staff and the applicant. Mr. Sobota responded to questions and concerns from the Councilmembers. Phil Vogyt, a Representative for Hyvee, addressed the Council and responded to questions. Dennis Cornelius,AMCON Construction, addressed the Council and responded to questions. The Council provided direction to the applicant, and the applicant stated he was comfortable enough with the feedback received to proceed with drafting plans, and submitting formal applications for review and Public hearings. A.5. 2040 Comprehensive Plan Update Mr. Weiss presented the 2040 Comprehensive Plan Update, and requested input on the proposed preliminary planning process. Mr. Weiss responded to comments questions from the Councilmembers. A.6. Resolution Authorizing Staff to Submit Application to Center for Prevention Funding Initiative Mr. Weiss addressed the Council regaridng a Resolution Authorizing Staff to Submit Application to Center for Prevention Funding Initiative. Mr. Weiss explained that, with Council's support, staff would like to proceed with the outlined planning process for the comprehensive plan. Mr. Weiss responded to questions from the Councilmembers. Councilmember Jay Whiting made a Motion to approve Resolution 7853, authorizing staff to apply for the Center for Prevention Funding Initiative., seconded by Councilmember Kathi Mocol and the motion Passed. 5 - 0 B. Police and Fire C. Public Works and Engineering D. Personnel E. Parks and Recreation E.1. Shakopee Youth Tennis Association Presentation Ms. Polley addressed the City Council to ask them to consider a request as presented by the Shakopee Youth Tennis Association(STA) to keep Shutrop Park open for any and all possible developments. Tom Amfelt, President of the STA, gave a presentation regarding the Shakopee Youth Tennis Assosciation(STA) and to request a 12 month extension for the STA continue their fundraising efforts for an indoor tennis facility. Mr. Arnfelt responded to questions and comments from the Councilmembers. Mr. Reynolds advised the City Council that the parcel of land in question has been the subject of internal discussions regarding the possibility of building a fire station on the land. After much discussion a decision was made to grant a 12 month extension to the STA for Shutrop Park. Councilmember Mike Luce made a Motion to approve the request, for a 12 month extension, as presented by the Shakopee Youth Tennis Association(STA) with the understanding that if it is discovered that the donations cannot be raised, the STA will inform the City, seconded by Councilmember Kathi Mocol and the motion Passed. 4 - 1 Nays: Mars F. General Administration F.1. 2017 City Council Liaison Appointments Mayor Mars discussed the liaison appointment list for 2017. The Councilmembers expressed concerns over the number of meetings appointed to each liaison. After discussion Mayor Mars determined that he would rework the list of appointments and present the updated list to the Councilmembers. The Councilmembers also requested a list of dates of times for each meeting. 12. Liasion and Administration The City Council members presented their liaison reports. The City Administrator presented his administrators report. 13. Other Business Cncl. Whiting requested that Staff begin discussions with the County on school crossing safety on County roads. Cncl. Lehman requested that staff share email communications with questions and concerns with all members of the Council to maintain consistency. Mr. Reynolds replied that if there are issues that the body needs to be informed of, it is his responsibility to ensure that communication occurs. Cncl. Lehman agreed. Cncl. Luce requested that the Council discuss a park land encroachment in the Kilarney Hills area. He stated that he had concerns in regards to the length of time the resident had to correct the issue. Cnci. Whiting stated that he understood that the encroachment had been resolved. Mayor Mars stated that the owner was working on obtaining an easement for his neighbors driveway because the previous,easement was never recorded. Mr. Reynolds informed the Council of the actions taken by the City regarding the encroachment. Cncl. Lehman stated that he would like more information on the issue from Jamie Polley. He also suggested installing signs around park land. 14. Closed Session 15. Adjournment Councilmember Mike Luce made a motion to adjourn, seconded by Councilmember Matt Lehman and the motion passed. 5-0 D.3. HATC PE Shakopee City Council April 4, 2017 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject• Temporary liquor license for St. Joachim and Anne Policy/Action Requested: Motion to approve the temporary liquor license for St. Joachim and Anne Spring Fling Festival being held on May 6, 2017 at 2700 17th Avenue in the gym. Recommendation: Approve the above motion Discussion• The Parish of Saint Joachim & Anne has made application for a temporary on-sale liquor license for May 6, 2017 for their annual Spring Fling Festival to be held at 2700 17 Avenue in the SACS gym. Budget Impact•