HomeMy WebLinkAboutMarch 07, 2017 Shakopee City Council
pwakwj March 7,2017
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4 ,� 7:00 PM
City Hall 129 Holmes St.
Shakopee Mission Statement
The Mission of the City of Shakopee is toprovide the opportunity to live, work and play in a community
with a proud past,promising future, and small town atmosphere within a metropolitan setting.
Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each
agenda item.
A.Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B.Positively manage the challenges and opportunities presented by growth development and change.
C.Maintain the City's strong financial health.
D.Maintain improve and create strong partnerships with other public and private sector entities.
E.Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees.
F. Housekeeping item.
Mayor Bill Mars presiding
I. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After a
discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Public Works and Engineering
A.1. *Scott County Cooperative Agreement for CR 79 & CR 78 Trail
A.2. *Plan Approval for Sanitary Sewer Extension from CSAH 16 to Whispering
Oaks Lift Station
A.3. *Plan Approval for the 2017-1 Street Reconstruction Project
A.4. *Overhead Facilities Relocation for CR 79 & CR 78
A.S. *Approval of Sanitary Manhole Replacement/Lining Quotes for Project No.
2017-4
B. General Administration
B.1. *City Bill List
B.2. *City Council Minutes
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment period
may not be used to make personal attacks, to air personality grievances, to make
political endorsements or for political campaign purposes. Council Members will not
enter into a dialogue with citizens, and questions from Council will be for clarification
only. This period will not be used to problem solve issues or to react to the comments
made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. General Business
A. General Administration123
A.1. Ordinance Amendment- Repeal Public Hearing Requirement for New
Taxicab Licenses
A.2. Monthly Financial Review
8. Liasion and Administration
9. Other Business
10. Closed Session- Labor Negotiations
11. Adjournment to March 14, 2017 at 7:00 p.m.
A.I.
PM*MA
SHAKOPEE
Shakopee City Council
March 7, 2017
FROM: Bruce Loney
TO: Mayor and Council Members
Subject:
Approve Construction Cooperative Agreement with Scott County on CSAH 78 and CH 79
Trail.
Policy/Action Requested:
Approve a motion authorizing the appropriate city officials to execute the attached
Construction Cooperative Agreement with Scott County.
Recommendation:
Staff recommends approval of the agreement and the cost share proposal in order to complete
the regional trail connection from CSAH 16 to CSAH 17.
Discussion:
Scott County has received federal funds to construct the regional trail connection on CH 79
from CH 16 to CSAH 78 and along CSAH 78 from CH 79 to Jennifer Lane. Attached is the
cost participation split where the city and county are splitting the local match and the
engineering costs. The local construction cost is $110,418.00 and the engineering cost is
$45,935.00 for a total city cost of$156,353.00. Scott County Board will be considering this
agreement at its March 7, 2017 board meeting.
Budget Impact:
In the 2017-2921 Capital Improvement Program this project had $120,000.00 budgeted from
the Capital Improvement fund. Also there is a budget impact to the general fund for future
maintenance of the trail as per the agreement.
ATTACHMENTS:
D Cooperative Agreement
D Cost Participation Summary
D Plans
D CIP Sheet
CP 79-11
County of Scott
City of Shakopee
CONSTRUCTION COOPERATIVE AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2017, by
and between the City of Shakopee, a body politic and corporate under the laws of the State of
Minnesota, hereinafter referred to as the "City" and the County of Scott, a body politic and
corporate under the laws of the State of Minnesota, hereinafter referred to as the "County".
RECITALS:
A. The County seeks to construct a trail along a portion of County State Aid Highway
(CSAH) 78 and County Highway (CH) 79, starting at CSAH 17 and ending at CSAH 16
(hereinafter referred to as "Project").
B. This Project is in conformance with the County's cost participation policy.
C. The above described Project lies within the corporate limits of the City Shakopee.
D. The County Engineer has prepared an engineer's estimate of quantities and unit prices
of material and labor for the above described Project and an estimate of the total cost
for contract work is five hundred eighty-three thousand three hundred and seven dollars
and seventy eight cents ($583,307.78).
E. It is agreed that said improvement work shall be carried out by the parties hereto under
the provisions of Minn. Stat. Sec. 162.17, subd. 1.
NOW, THEREFORE, IT IS HEREBY AGREED:
1. The City and County mutually agree on the Project design at the 90% plan level, as
submitted to MnDOT on January 10, 2017 . County staff will generate and finalize 100%
construction plans and estimates based on this agreement, which will be presented to the
City Engineer and County Engineer to sign prior to advertisement for bids.
2. The County shall advertise for bids for the work and construction of the Project, receive and
open bids pursuant to said advertisement and enter into a contract with the successful
bidder at the unit prices specified in the bid of such bidder, according to law. The County
shall administer the contract and inspect the construction of the contract work for the
Project. The City Engineer shall cooperate with the County Engineer and his staff at their
request to the extent necessary.
3. City related permit fees for construction shall be waived by the City.
4. A work schedule shall be provided to the City after award of the contract and the City will
be notified upon the start and completion of the work. Near Project completion, County
CP 79-11
County of Scott
City of Shakopee
staff will deliver a Project Punch List to City staff for review. The City will have five (5)
working days to review and comment on the Punch List. Upon County's request, a Final
Inspection will be scheduled with the City within five (5) working days of the request. The
City will have two (2) working days after the Final Inpsection to notify County of incomplete
or unacceptable work after which City will indefinitely waive its right to comment or request
action on the Punch List and Final Inspection.
5. The federal Project requires a minimum 20% local match. As part of the agreement, the
City and County will split equally the local match requirement. The City shall reimburse the
County fifty percent (50%) of the local match final construction cost of the contract work for
said Project. It is further agreed that the estimate of total cost for contract work referred to
in this agreement are estimates and that the unit prices set forth in the contract with the
successful bidder, and the final quantities as measured and accepted by the County
Engineer, shall govern in computing the total final contract construction costs for
apportioning the cost of the Project according to the provisions of this paragraph.
6. The City shall reimburse the County their share of the engineering and design, construction
engineering and inspection services, and contract administration services for the Project,
which shall be equal to ten percent (10%), three percent (3%), and two percent (2%),
respectively. The rates stated herein shall be applied to half of the final construction cost of
the Project based on the final quantities as measured and accepted by the County
Engineer and the unit prices set forth in the contract with the successful bidder.
7. The City shall reimburse the County the City's share of the construction costs within thirty
(30) days of invoicing by the County.
8. The City shall reimburse the County the City's share of the engineering and design,
construction engineering and inspection services, and contract administration service costs
within thirty (30) days of invoicing by the County.
9. The City shall maintain the trail as constructed in the Project as follows:
A. Maintain said trail in a smooth condition and in good repair for the passage of bicycles
and pedestrians and free from all obstructions and impediments. Activities under this
agreement include:
• Snow and ice control activities
• Surface maintenance, such as patching, edge repairs, and sweeping
• Addressing drainage issues on or related to the trail
CP 79-11
County of Scott
City of Shakopee
• Vegetation Control, such as mowing, tree trimming or removal, spraying noxious
weeds, replacing damaged sod, etc.
• Maintenance of any trail signs and sign posts
B. Furnish all labor, materials, supplies, tools and other items necessary for the
performance of any and all maintenance of the trail, at its sole cost.
C. Maintenance inspection, repair, or reconstruction of all features that are part of the
approved/permitted trail design.
10. Future sealcoat and crack sealing will be done as joint projects with the County contributing
a lump sum payment of up to fifty percent (50%) of the project. The City will prepare plans,
specifications, and administer the construction contract. The future overlay must be
communicated and programmed three years in advance of the work being performed via
the County's TIP solicitation process.
11. If a future overlay is deemed necessary by the City at the end of the initial trail pavement
life as constructed by the Project, the County will contribute a lump sum payment of up to
fifty percent (50%) of the overlay cost. The City will prepare plans, specifications, and
administer the construction contract. The future overlay must be communicated and
programmed three years in advance of the work being performed via the County's TIP
solicitation process.
12. Conditions outlined in a future Global Maintenance Agreement between the City and
County will supersede paragraphs 9,10, and 11 of this agreement.
13. Since each party recognizes each other as a political subdivision of the State of Minnesota,
each party shall maintain general liability and automobile liability coverage protecting itself,
its officers, agents, employees and duly authorized volunteers against any usual and
customary public liability claims to the limits prescribed under Minn. Stat. Sec. 466.04 and
Workers' Compensation and shall be in accordance with the Minnesota statutory
requirements. Said policies shall be kept in effect during the entire term of this Agreement.
14. All records kept by the County and the City with respect to the Project shall be subject to
examination by the representatives of each party. All data collected, created, received,
maintained or disseminated for any purpose by the activities of the City or County pursuant
to this Agreement shall be governed by Minnesota Statutes Chapter 13, as amended, and
the Minnesota Rules implementing such Act now in force or hereafter adopted.
CP 79-11
County of Scott
City of Shakopee
15. Neither party, its officers, agents or employees, either in their individual or official capacity,
shall be responsible or liable in any manner to the other party for any claim, demand, action
or cause of action of any kind or character arising out of, allegedly arising out of or by
reason of the performance, negligent performance or nonperformance of the described
maintenance, restoration, repair or replacement work by the other party, or arising out of
the negligence of any contractor under any contract let by the other party for the
performance of said work; and each party agrees to defend, save, keep and hold harmless
the other, its officers, agents and employees harmless from all claims, demands, actions or
causes of action arising out of negligent performance by its officers, agents or employees.
16. It is further agreed that each party to this Agreement shall not be responsible or liable to the
other or to any other person or entity for any claims, damages, actions, or causes of actions
of any kind or character arising out of, allegedly arising out of or by reason of the
performance, negligent performance or nonperformance of any work or part hereof by the
other as provided herein; and each party further agrees to defend at its sole cost and
expense any action or proceeding commenced for the purpose of asserting any claim of
whatsoever character arising in connection with or by virtue of performance of its own work
as provided herein.
17. It is further agreed that any and all employees of each party and all other persons engaged
by a party in the performance of any work or services required or provided herein to be
performed by the party shall not be considered employees, agents or independent
contractors of the other party, and that any and all claims that may or might arise under the
Worker's Compensation Act or the Unemployment Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims made by
any third parties as a consequence of any act or omission on the part of said employees
while so engaged shall be the sole responsibility of the employing party and shall not be the
obligation or responsibility of the other party.
18. The provisions of Minn. Stat. Sec. 181.59 and of any applicable local ordinance relating to
Civil Rights and discrimination and the affirmative action policy statement of Scott County
shall be considered a part of this Agreement as though fully set forth herein. See Exhibit
«A„
CP 79-11
County of Scott
City of Shakopee
19. Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, the books, records, documents, and
accounting procedures and practices of the County and City pursuant to this Agreement
shall be subject to examination by the County, City and the State Auditor. Complete and
accurate records of the work performed pursuant to this Agreement shall be kept by the
County and City for a minimum of six (6) years following termination of this Agreement for
such auditing purposes. The retention period shall be automatically extended during the
course of any administrative or judicial action involving the County or the City regarding
matters to which the records are relevant. The retention period shall be automatically
extended until the administrative or judicial action is finally completed or until the authorized
agent of the County or City notifies each party in writing that the records no longer need to
be kept.
20. The laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations between
the parties and performance under it. The appropriate venue and jurisdiction for any
litigation hereunder will be those courts located with the County of Scott, State of
Minnesota. Litigation, however, in the federal courts involving the parties shall be in the
appropriate federal court within the State of Minnesota.
21. In the event any provision of this Agreement shall be held invalid and unenforceable, the
remaining provisions shall be valid and binding upon the parties unless such invalidity or
non-enforceability would cause the Agreement to fail its purpose. One or more waivers by
either party of any provision, term, condition or covenant shall not be construed by the
other party as a waiver of a subsequent breach of the same by the other party.
22. The County's Authorized Agent for the purpose of the administration of this Agreement is
Tony Winiecki, Scott County Engineer, or his successor. His current address and phone
number are Scott County Highway Department, 600 Country Trail East, Jordan, MN
55352, (952) 496-8008.
The City's Authorized Agent for the purpose of the administration of this Agreement is
Bruce Loney, City Public Works Director, or his successor. His current address and phone
number 400 Gorman Street, Shakopee, MN 55379. Any change in name, address, or
telephone shall be noticed to the other party.
CP 79-11
County of Scott
City of Shakopee
IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be executed
by their respective duly authorized officers as of the day and year first above written.
CITY OF SHAKOPEE
(SEAL)
By And
Bill Mars, Mayor William H. Reynolds, City Administrator
Date Date
COUNTY OF SCOTT
By
Michael L. Beard, Chair of Its County Board
Date
ATTEST:
By
Gary L. Shelton, County Administrator
Date
RECOMMEND FOR APPROVAL: APPROVED AS TO EXECUTION:
By By
Anthony J. Winiecki, County Engineer Jeanne Andersen, Assistant County Attorney
Date Date
EXHIBIT A
LII CY ,STAT EMENT
It i, Policy of Scott Gota-vly Ca,overr'nienttry provide Fqpal Opportionity to all employees anid
applicants for employment in acicordanom with oNl'appficable Equal Employment Opporhmity
laws, directives, and regulations,of Federal, State, and local goivo..ming biodies or aqencie�,
lhefe,of, 4bickidling Minnesota Statutes,, Chapter 36aA.
Scott County MR not engage in any empilbyrnent priacficw5 which diLscrriaiinafe agairi
hairassiany eimployee or applicant for emialjoyrnent because ofroi(,*, color, crtled', religion,
national orlgtn, sex, disability, age, martial status, sexual orientation, or statuis•with regard to
pr,R)Ijc im"istanoe. Such arriployrrieril prackes include, but are not linifted to, the following:
hiring, upgrading,demotion, transfer, recouiltrirrent or,recri,jilment advertising, sled'ectioni, layoff",
disciplinary action, termination, rates of pay or other fUrfr3s of ooinlpen�,',mitkm ,arid seleofiolt for
training, including apprenticeship,
Fudhier„ Scott. Cot.irtty fully 5uppoirts,inoorporation of norrdJs(,rirnjnation rules and fequial,ions
into contracts and will commit the fime-and resouroes (0 nl'i the goals, Of EqUlioal
Emp14oyment Oppoirtanity.
Any employee of We ('ovinty who does not comply iiitvith the E.qLjal Eniployrnent Opportunity
Pohcie,5 wand P ro(;mdo re.,; het forth in this 8 taterne n I anal Plan will be S U bject to disciplinary
action, Any stibcontractor of the Courity not Cornplying with aff applicaWe EqLol Employment
OPF)Orftinity laws,, directives, and regulations of Fede al, State, and [,rxal governing bodies or
agencies thereof, includinp Minnesota Statutes, Chapter 363,A, will be subJect to appropriate
rel t(ar satactions.
Sc
olt County hwdesignated the En)ployee Relations [Director as the rinariager of the Ecli,m[
Opportunhty Program, rhese responsibilities wiII include monitoring all Equal EiliploymoM
Opportunity activities and reporting the effectiveness of this prograiii, as required by Federal,
Stale, and local ageriviciies, The Scott County AcIrninistratorwill receive and review reports on
the Progrf,Ss of(lie par ograrri, If any eroployee or applicantfoi ampllayment.believes,has or She
has been discriminated a94inst, p1easo contact the Scott Cotinly Employee Rola ions Director,
Scott County Employee Relations, (3overnment Center Room 20't 200 FoLirth Avonlue,
Shokopee, Minnesota 55,379-1220, or call (9,52)496-8101
Gar y L, Shielton Na te Pdlchae� L Seard Date
Scott County Adriiinis'li Givair, Board of CorTiftsisioners
CONTRACT SP 0'
SPEC. NO. ITEM UNIT
UNIT TOTAL EST'D TOTAL EST'D FEDERAL PARTICIPATING
PRICE QUANT. AMOUNT 80%
EST'D QUANT. EST'D AMOUNT
2021.501 MOBILIZATION LUMP SUM $27,000.00 1 $27,000.00 0.80 $21,600.00
2101.511 CLEARING AND GRUBBING LUMP SUM $10,000.00 1 $10,000.00 0.80 $8,000.00
2104.501 REMOVE METAL CULVERT LIN FT $10.00 83 $830.00 66.40 $664.00
2104.501 REMOVE CONCRETE CURB LIN FT $5.00 154 $770.00 123.20 $616.00
2104.503 REMOVE CONCRETE WALK SQ FT $2.50 371 $927.50 296.80 $742.00
2104.503 REMOVE BITUMINOUS PAVEMENT SQ FT $10.00 1 503 $15,030.00 1202.40 $12,024.00
2104.509 REMOVE METAL APRON EACH $120.00 2 $240.00 1.60 $192.00
2104.509 REMOVE DRAINAGE STRUCTURE EACH $500.00 1 $500.00 0.80 $400.00
2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT $5.00 334 $1,670.00 267.20 $1,336.00
2104.523 SALVAGE VALVE EACH $250.00 1 $250.00 0.80 $200.00
2104.523 SALVAGE HYDRANT EACH $1,750.00 1 $1,750.00 0.80 $1,400.00
2104.523 SALVAGE CONCRETE APRON EACH $350.00 2 $700.00 1.60 $560.00
2104.523 SALVAGE SIGN TYPE C EACH $40.00 30 $1,200.00 24.00 $960.00
2105.501 COMMON EXCAVATION CU YD $7.00 5,405 $37,835.00 4324.00 $30,268.00
2105.505 MUCK EXCAVATION CU YD $10.00 1,000 $10,000.00 800.00 $8,000.00
2105.507 SUBGRADE EXCAVATION CU YD $4.00 2,331 $9,324.00 1864.80 $7,459.20
2105.521 GRANULAR BORROW CV CU YD $15.00 1,000 $15,000.00 800.00 $12,000.00
2105.522 SELECT GRANULAR BORROW CV CU YD $18.00 3,210 $57,780.00 2568.00 $46,224.00
2105.523 COMMON BORROW CV CU YD $15.00 7,068 $106,020.00 5654.40 $84,816.00
2105.601 DEWATERING LUMP SUM $5,000.00 1 $5,000.00 0.80 $4,000.00
2211.503 AGGREGATE BASE CV CLASS 5 CU YD $20.00 1,715 $34,300.00 1372.00 $27,440.00
2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON $70.00 1,055 $73,850.00 844.00 $59,080.00
2501.511 15" CS PIPE CULVERT LIN FT $30.00 217 $6,510.00 173.60 $5,208.00
2501.515 15" CS PIPE APRON EACH $500.00 5 $2,500.00 4.00 $2,000.00
2501.515 15" RC PIPE APRON EACH $900.00 1 $900.00 0.80 $720.00
2501.515 18" RC PIPE APRON EACH $1,500.00 1 $1,500.00 0.80 $1,200.00
2501.515 24" RC PIPE APRON EACH $2,000.00 2 $4,000.00 1.60 $3,200.00
2501.573 INSTALL CONCRETE APRON EACH $1,100.00 2 $2,200.00 1.60 $1,760.00
2503.511 15" RC PIPE SEWER CLASS III LIN FT $30.00 118 $3,540.00 94.40 $2,832.00
2503.511 18" RC PIPE SEWER CLASS III LIN FT $40.00 50 $2,000.00 40.00 $1,600.00
2503.511 24" RC PIPE SEWER CLASS V LIN FT $55.00 86 $4,730.00 68.80 $3,784.00
2503.602 CONNECT TO EXISTING STORM SEWER EACH $700.00 3 $2,100.00 2.40 $1,680.00
2504.602 ADJUST HYDRANT EACH $1,200.00 1 $1,200.00 0.80 $960.00
2504.602 ADJUST GATE VALVE AND BOX EACH $600.00 4 $2,400.00 3.20 $1,920.00
2504.602 ADJUST WATER MANHOLES EACH $1,500.00 1 $1,500.00 0.80 $1,200.00
2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH $2,500.00 2 $5,000.00 1.60 $4,000.00
2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH $3,500.00 1 $3,500.00 0.80 $2,800.00
2506.503 ADJUST DRAINAGE STRUCTURE LIN FT $300.00 16.33 $4,899.00 13.06 $3,919.20
2506.516 CASTING ASSEMBLY EACH $700.00 3 $2,100.00 2.40 $1,680.00
2506.522 ADJUST FRAME AND RING CASTING EACH $550.00 5 $2,750.00 4.00 $2,200.00
2511.501 RANDOM RIPRAP CLASS III CU YD $85.00 70 $5,950.00 56.00 $4,760.00
2521.501 4" CONCRETE WALK SQ FT $6.00 3,058 $18,345.28 2446.04 $14,676.23
2521.501 6" CONCRETE WALK SQ FT $8.00 1,528 $12,224.00 1222.40 $9,779.20
2531.501 CONCRETE CURB AND GUTTER DESIGN B424 LIN FT $35.00 154 $5,390.00 123.20 $4,312.00
2531.618 TRUNCATED DOMES SQ FT $42.00 212 $8,904.00 169.60 $7,123.20
2557.501 WIRE FENCE DESIGN 48V-9322 LIN FT $30.00 422 $12,660.00 337.60 $10,128.00
2563.601 TRAFFIC CONTROL LUMP SUM $12,000.00 1 $12,000.00 0.80 $9,600.00
2564.537 INSTALL SIGN TYPE C EACH $152.00 30 $4,560.00 24.00 $3,648.00
2565.512 APS PUSH BUTTON & SIGN EACH $800.00 4 $3,200.00 3.20 $2,560.00
2573.502 SILT FENCE TYPE MS LIN FT $2.00 8,556 $17,112.00 6844.80 $13,689.60
2573.530 STORM DRAIN INLET PROTECTION EACH $200.00 13 $2,600.00 10.40 $2,080.00
2573.533 SEDIMENT CONTROL LOG TYPE STRAW LIN FT $5.00 233 $1,165.00 186.40 $932.00
2573.56 CULVERT END CONTROLS EACH $200.00 15 $3,000.00 12.00 $2,400.00
2574.508 FERTILIZER TYPE 3 POUND $1.00 1,300 $1,300.00 1040.00 $1,040.00
2575.501 SEEDING ACRE $100.00 4.30 $430.00 3.44 $344.00
2575.502 SEED MIXTURE 25-141 POUND $2.50 63 $157.50 50.40 $126.00
2575.502 SEED MIXTURE 25-151 POUND $2.50 399 $997.50 319.20 $798.00
2575.511 MULCH MATERIAL TYPE 1 TON $100.00 8.8 $880.00 7.04 $704.00
2575.519 DISK ANCHORING ACRE $50.00 4.30 $215.00 3.44 $172.00
2575.523 EROSION CONTROL BLANKETS CATEGORY 3N SQ YD $2.00 2,488 $4,976.00 1990.40 $3,980.80
2582.502 12" SOLID LINE PAINT LIN FT $4.00 147 $588.00 117.60 $470.40
2582.618 CROSSWALK MARKING-PAINT WET REFLECTIVE SQ FT $2.00 1,674 $3 348.00 1339.20 $2,678.40
TOTALS $583,307.78 $466,646.23
5% CONTINGENCY $61
TOTAL FEDERAL NON-ELIGIBLE (COUNTY/CITY SPLIT) ( x 0.20) $12
TOTAL FEDERAL FHWA ELIGIBLE (x 0.80) $4f
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PM*MA
SHAKOPE
Shakopee City Council
March 7, 2017
FROM: Bruce Loney
TO: Mayor and Council Members
Subject:
Approve Resolution 7845, Approving the plans and specifications and ordering the
advertisement of bids for Project 2017-3.
Policy/Action Requested:
The plans have been prepared and ready for obtaining bids this spring and approving
Resolution 7845 moves this project forward.
Recommendation:
Staff recommends authorizing the plans from BMI for the sewer extension from
CSAH 16 to the Whispering Oaks lift station.
Discussion:
The purpose of this project is to remove the Whispering Oaks lift station and the sewage flow
into Savage. The City of Savage has requested this change as per to the previous approved
agreement. This project will install the extension of sewer by directional drilling and open
trench excavation methods. Also, the project will restore the pavements on Muhlenhardt
Road and Horizon Drive. In order to construct the improvements, there will be road closures
at different times requiring detours. Staff will be notifying the residents being affected on the
traffic street closures.
Budget Impact•
Project affects the Sanitary Sewer fund. The current construction estimate is $708,000.00.
ATTACHMENTS:
D Resolution 7845
D Plan Title Sheet
RESOLUTION NO. 7845
A Resolution Approving Plans & Specifications
And Ordering Advertisement for Bids
For Whispering Oaks Sanitary Sewer Extension
Project No. 2017-3
WHEREAS, pursuant to resolution 7804-adopted by City Council on December 6, 2016,
Bolton & Menk, Inc. has prepared plans and specifications for the Sanitary Sewer Extension from
CSAH 16 to Whispering Oaks Lift Station, by installation of sanitary sewer pipe, directional
drilling,boring,paving and any appurtenant work and has presented such plans and specifications to
the Council for approval.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE,MINNESOTA:
1. Such plans and specifications, a copy of which is on file and of record in the Office
of the City Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and on
questcdn.com an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The Advertisement for Bids shall be published as required by
law.
Adopted in regular session of the City Council of the City of Shakopee,Minnesota,
held this 7th day of March, 2017
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2017-PROJECTiWhkpe,mg O.k,/WORD/RES7845APPROVE-PLANS-ORDER-BIDS
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PM*MA
SHAKOPE
Shakopee City Council
March 7, 2017
FROM: Bruce Loney
TO: Mayor and Council Members
Subject:
Approve Plans and Order Advertisement for Bids on the 2017 Street Reconstruction Project
2017-1.
Policy/Action Requested:
Approval of Resolution 7844, approving the plans and specifications and ordering
advertisement for bids for the 2017 Street Reconstruction project.
Recommendation:
The plans are ready for obtaining bids this spring and approving Resolution 7844 moves the
project forward.
Discussion:
Plans have been completed by staff for the reconstruction of Shakopee Avenue from
Marschall Road to 11th Avenue and Dakota Street from 1st Avenue to 2nd Avenue. Both of
these street segments have had property owners requesting this project. On February 21,
2017, a Public Hearing was held and Resolution 7826 approved ordering the project. It is
staff's intent to have the bids considered at the April 18, 2017 Council meeting for the work
to be done this summer.
Budget Impact•
Project affects the Capital Improvement Fund, Sanitary Sewer, Surface Water, SPUC Water
and Assessments.
ATTACHMENTS:
D Resolution 7844
D Plans-Title Sheet
RESOLUTION NO. 7844
A Resolution Approving Plans & Specifications
And Ordering Advertisement for Bids
For The 2017 Street Reconstruction
Project No. 2017-1
WHEREAS, pursuant to Resolution No. 7834 adopted by City Council on February 21St
2017, Bruce Loney, Public Works Director has prepared plans and specifications for improvements
for the 2017 Street Reconstruction Project, which includes Shakopee Avenue from CSAH 17 to
11th Avenue and Dakota Street from 1St Avenue to 2nd Avenue by installation of sanitary sewer,
watermain, storm sewer, street reconstruction, concrete curb & gutter, aggregate base, bituminous
paving and any appurtenant work and has presented such plans and specifications to the Council for
approval.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE,MINNESOTA:
1. Such plans and specifications, a copy of which is on file and of record in the Office
of the City Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and on
questcdn.com an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The Advertisement for Bids shall be published as required by
law.
Adopted in regular session of the City Council of the City of Shakopee,Minnesota,
held this 7th day of March, 2017.
Mayor of the City of Shakopee
ATTEST:
City Clerk
F.N6R/2017-PR0.IF.CTi STREETRF,CONSTRUCTION/WORD/RES7844APPROVF PLANS-ORDF.R-BIDS
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pwakA
SHAKOPE
Shakopee City Council
March 7, 2017
FROM: Bruce Loney
TO: Mayor and Council Members
Subject:
CR 78 & CR 79 Overhead Powerline Relocation.
Policy/Action Requested:
To make a determination to underground electrical powerlines or to relocate overhead.
Recommendation:
As per the attached Shakopee Public Utilities (SPU) memo, staff would recommend the
undergrounding of the electrical facilities along CSAH 78 from Barrington Drive to Jennifer
Lane.
Discussion:
Associated with the CH 79 and CSAH 78 trail project, relocation of approximately 650 feet
of overhead powerlines needs to be done. SPU has received the costs and accepted the cost
of undergrounding and to move this item forward to the City Council.
Budget Impact•
The cost of undergrounding is estimated at an additional amount of$9,863.00. The
undergrounding relocation fund from SPU pays for the cost.
ATTACHMENTS:
D SPU Memo
,oft
!JC
SHAKOPEE PUBLIC UTILITIES
MEMORANDUM
TO: John Crooks, Utilities Maria
or
FROM: Joseph D. Adams, Planningthgineering Direct
SUBJECT: CR 78/79 Overhead Facilities Relocation
DATE: February 16, 2017
ISSUE
Scott County is constructing a regional trail along CR 78 from Jennifer Lane to CR 79 and along CR
79 from CR 78 to CR 16/17th Avenue during 2017. The planned improvements of the trail in this area
will require the relocation of approximately 650 feet of the double circuit overhead three phase electric
utility feeder lines designated SS-31 and SS-34 along CR 78.
BACKGROUND
SS-31 and SS-34 run along the north side of CR 78 in the project area, extending east from CR 79.
DISCUSSION
Staff has reviewed the preliminary construction plans for the improvements within the right of way and
has determined:
This section of SS-31 and SS-34 must be relocated due to the planned regional trail construction. The
estimated cost to construct replacement overhead facilities and to remove the existing lines and power
poles that have to be relocated is $49,577, which includes $3,300 for removal.
The cost for construction of new overhead facilities plus removal and retirement of the existing
overhead facilities that have to be relocated would be absorbed as an operating expense.
The estimated cost to relocate this section of SS-31 and SS-34 underground would be approximately
$59,440, which includes $3,300 for removal. The removal cost would be absorbed as an operating
expense. Should the City Council,under their right of way management authority, order the relocated
facilities be placed underground the additional cost of$9,863 ($59,440-$49,577), would per
Commission policy be funded out of the Underground Relocation Fund.
RECOMMENDATIONS
Staff recommends:
1. The Commission accepts the estimated costs to relocate overhead facilities due to the planned
2017 CR 78/79 regional trail improvement project.
2. The Commission directs staff to forward the estimated costs to the Council to aid the Council in
making their determination under the City's Right of Way Management Ordinance whether or
not to order the overhead facilities to be relocated underground.
REQUESTED ACTION
Staff requests the Commission adopt the recommended actions.
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SHAKOPE:
Shakopee City Council
March 7, 2017
FROM: Bruce Loney, Public Works Director
TO: Mayor and Council Members
Subject:
Approve Quotes for Sanitary Sewer Manhole Rehabilitation Project 2017-4.
Policy/Action Requested:
To approve the low quote for Hydro-Klean LLC of$56,500.00 for Project 2017-4 with a
25% contingency.
Recommendation:
Sanitary Sewer manholes have been identified for rehabilitation and the low quote is much
lower than estimated. Staff recommends approval.
Discussion:
SEH, Inc. did receive four quotes for the sanitary sewer rehabilitation work. All four quotes
were below the engineer's estimate and the contractor is a qualified contractor. Staff is also
asking for a 25% contingency if there are other manholes identified for lining while the
contractor is in town.
Budget Impact:
The 2017 CIP estimate for the work was $200,000.00 with the engineer's estimate at
$95,000.00 after the evaluation inspection. This project is paid out of the Sanitary Sewer
fund.
ATTACHMENTS:
D SEH, Inc Recommendation Memo
D Quote, Hydro-Klean, LLC
_.;00,11;A� ,
SEH
tatii k.,�.i l u':T'ta.,i V'dr,rU
[or AA of I I,,,
February 28, 2017 RE: City of Shakopee
2017 Sanitary Sewer Manhole
Rehabilitation
SEH No. SHAKO 139429 14.00
Bruce Loney, PE
Public Works Director
City of Shakopee
129 Holmes St S.
Shakopee, MN 55379
Dear Bruce:
Quotes were received at SEH (Minnetonka office) between February 24 and February 28, 2017 for the
above-referenced improvement. Four quotes, ranging in price from a low quote of$56,500.00 to a high
quote of$95,500.00 were received. The engineer's estimate for the project is$95,000. Below is a
summary of the quotes that were received.
Contractor Quote
1 Hydro-Klean, LLC. $56,500.00
2 Thul Specialty Contracting, Inc. $68,000.00
3 1 R& H Painting, LLC. $87,500.00
4 Innovative Foundation Supportworks $94,500.00
5 Engineer's Estimate $95,000.00
The low quote was submitted by Hydro-Klean, LLC. This quote is$11,500.00 less than the second low
quote, and $38,500.00 less than the engineer's estimate.
After review of Hydro-Klean LLC's proposal documentation, we believe they have an understanding of the
project and equipment needed to perform the work. SEH has positive experience with Hydro-Klean, LLC,
and they are a qualified contractor. The product that Hydro-Klean, LLC has proposed to use is Quadex
GeoKrete, which is listed in the specifications as one of the allowable products.
Accordingly, we recommend the project be awarded to Hydro-Klean, LLC in the amount of$56,500.00. If
you have any questions concerning this matter, please feel free to contact me at 651.490.2166.
Sincerely,
Michael H. Ostendorf, PE Jennifer Schumann, EIT
Project Manager Project Engineer
p:\pt\s\shako\139429\6-bid-const\recommendation of award\20170228 recommendation of award.docx
Engineers i Architects i Planners i Scientists
Short Elliott Hendrickson Inc., 10901 Red Circle Drive,Suite 300,Minnetonka,MN 55343-9302
SEH is 100%employee-owned i sehinc.com 1 952.912.2600 1 800.734.6757 1 888.908.8166 fax
Hydro-Klean, LLC. 02/28/2017
CONTRACT PROPOSAL
2017 SANITARY SEWER MANHOLE REHABILITATION
Project No. 2017-4
City Administrator
City of Shakopee
129 South Holmes Street
Shakopee,NM 55379
Dear Sir:
The undersigned bidder, having examined the site of the proposed work and having full knowledge
of the conditions under which the work must be performed, hereby proposes to enter into and
perform the work set forth in the Contract Documents, of which this proposal forms a part. The
undersigned will do this work on the terms and conditions set forth by the City, will furnish all
required labor and materials, and will pay all incidental costs, all in strict conformity with the
Contract Documents,for the following prices as payment in full:
PROPOSAL ITEMS
SEE FOLLOWING PAGES
City of Shakopee-Specifications
2017 Sanitary Sewer Manhole Rehabilitation Po"
SHAKOPEE
Hydro-Klean, LLC. 02/28/2017
2017 Sanitary Sewer Manhole Rehabilitation
City of Shakopee
Identify by checking the box below which method of rehabilitation you propose to utilize for this project.
Polyurethane,Coatings El Geopolymer Coatings 0 Polyuria System Coatings El
Write in the space below the name of the coating product you will install in this project.
Quadex GeoKrete
Item# Description Unit Quantity Unit Price Extended Total
MANHOLE REHABILITATION LF 250 226.00 $ 56,500.00
Total Cost $ 56,500.00
City of Shakopee-Specifications
2017 Sanitary Sewer Manhole Rehabilitation "E
Page 2 of 2 CXX&MJNnY PME SNKE M
Hydro-Klean, LLC. 02/28/2017
ACKNOWLEDGEMENT OF ADDENDA
The undersigned Contractor hereby acknowledges receipt of Addenda No.
thru
2/28/2017
Date
Hydro-Klean, LLC
ntractor
SSig
ignature
President
Title
City of Shakopee-Specifications
2017 Sanitary Sewer Manhole Rehabilitation
SHAKOPEE
February 10,2017 C0MMUNUYP=ESMM=
Page 1 of 12
Hydro-Klean, LLC. 02/28/2017
PROPOSAL GUARANTEE
If awarded the Contract,the undersigned hereby agrees as follows:
- To execute said contract and furnish the required Performance and Payment Bond and
procure the required insurance within ten (10) consecutive calendar days from the date of the
Notice of Award of said contract.
- To complete all the work covered by the Contract Documents by the dates specified in
Special Provisions.
- To begin, complete, and deliver the work in accordance with the conditions set forth in the
Contract Documents.
The undersigned has checked carefully his or her Proposal figures, and understands that the City will
not be responsible for any error or omissions on the part of the undersigned in preparing this
Proposal.
The undersigned hereby certifies that this Proposal is genuine, and not sham or collusive, or made in
the interest of or on behalf of any person not herein named, and that the undersigned has not,directly
or indirectly, induced or solicited any other bidder to put in a sham bid,or induced any other person,
firm or corporation to refrain from bidding, and that the undersigned has not in any manner sought
by collusion to secure any advantage over any other bidder.
The only persons interested as principals in this Proposal, other than the one whose signature is
affixed hereto are the following(if there none, state the fact):
NAME ADDRESS
NAME ADDRESS
NAME ADDRESS
The undersigned bidder submits herewith a Proposal Guarantee in the form of a bid bond, certified
check, or cashier's check in favor of the City of Shakopee, Minnesota, in the amount of not less than
five percent (5%) of the bid, and agrees and consents that the Proposal Guarantee shall be forfeited
to the City of Shakopee, Minnesota as liquidated damages if the required Contract Agreement and
Performance and Payment Bond are not executed within ten (10) days from the Notice of Award.
City of Shakopee-Specifications
2017 Sanitary Sewer Manhole Rehabilitation owt;d
SHAKOPEE
February 10,2017
Page 2 of 12
Hydro-Klean, LLC. 02/28/2017
In submitting this bid, the undersigned understands that the City reserves the right to reject any or all
bids,and to waive irregularities in bidding.
Respectfully submitted,
11dro-K�Ieaj�, LLC
Contractor/Bid
By:
S' at
Title
Being a(Corporation, incorporated under the laws of the State of Iowa composed of
officers,partners or owners,) (Partnership)as follows:
Hydro-Klean,LLC —Wade Anderson
Name of Contractor President
333 NW 49th Place Paul Govoni
----------------------------
Address(Street or P.O. Box) Vice President
Des Moines, IA 50313 Dennis Bailey
City State Zip Secretary
515-283-0500 John Flaugh
Telephone Number Treasurer
City of Shakopee-Specifications
2017 Sanitary Sewer Manhole Rehabilitation owtA
SHAKOPEE
February 10,2017 ca�.n,rrerxFmeswauw
Page 3 of 12
Hydro-Klean, LLC. 02/28/2017
STATE OF MINNESOTA-RESPONSIBLE CONTRACTOR CERTIFICATE
Applies to all prime contracts in excess of$50,000
A responsible contractor is defined in Minnesota Statutes §16C.285, subdivision 3.
Any prime contractor or subcontractor who does not meet the minimum criteria under Minnesota
Statutes §16C.285, subdivision 3, or who fails to verify that it meets those criteria, is not a
responsible contractor and is not eligible to be awarded a construction contract for the project or
to perform work on the project.
A false statement under oath verifying compliance with any of the minimum criteria shall render
the prime contractor or subcontractor that makes the false statement ineligible to be awarded a
construction contract for the project and may result in termination of a contract awarded to a
prime contractor or subcontractor that makes a false statement.
A prime contractor shall submit to the contracting authority upon request copies of the signed
verifications of compliance from all subcontractors of any tier pursuant to subdivision 3, clause 7.
By signing this statement, 1,
—,,,,-,(typed or printed Hama),
Vim Presidentitte) certify that I am an owner or officer of the company and do
verify under oath that my company is in compliance with each of the minimum criteria listed in
the law.
Hydro-Klean,LLC
(name of the person,partnership or corporation submitting this proposal)
333 NW 49th Place,Des Moines,IA 50313
(busine a ss)
Signed: 2/17/1.7
(bid r or authorized representative Date
City of Shakopee-Specifications
2017 Sanitary Sewer Manhole Rehabilitation
SHAKOPEE
February 10,2017 CC&0AUWrYPPMH9NMW
Page 4 of 12
Hydro-Kleam, LLC. 02/28/2017
AFFIDAVIT AND INFORMATION REQUIRED OF BIDDERS
Affidavit of .
| hereby swear(or affirm) under the penalty for perjury:
(1) That I am the bidder(if the bidder is an individual), a partner in the bidder(if the bidder is a
partnership), or an officer or employee of the bidding corporation having authority to sign on its
behalf(if the bidder iaacorporaton).
(2) That the attached bid orbids have been arrived aibythe bidder independently, and have been
submitted without collusion with, and without any agreement, understanding, or planned common
course of action with, any other vendor of materials, supplies, equipment or services described in
the invitation to bid, designed to limit independent bidding or competition;
(3) That the contents of the bid or bids have not been communicated by the bidder or its surety on
any bond furnished with the bid or bids, and will not be communicated to any such person prior to
the official opening ofthe bid orbids; and
(4) That| have fully informed myself regarding the accuracy of the
Signed
Firm Name ^'/
�&Iean,LLC
Subscribed and sworn hobefore methis
27 day of 141A04AYJESSICA20 17 .
Expita
Amhor 19.2017
lic
My commission expires: . 20
Bidder's E.I. Number:
(Number used on employer's quarterly federal tax return, U.S. Treasury Department Form 941):
45-247305S
Fair Trade |b*mm:
List below each item upon which a bid is made, the price of which is affected by a resale price
maintenance or"fair trade"contract between the bidder and the person or firm supplying the item to the
bidder. (Use reverse side ifneoossery.)
City v[Shakopee-Specifications
2017 Sanitary Sewer Manhole Rehabilitation p tA
SHAKOPEE
February \O.2O\7 ccfl�rResSella M
Page 5o[K2
Hydro-Klean, LLC. 02/28/2017
Dommu';mt A310 TM 2010
Conforms with The American InstittAe of ArdWeclr.AIA Dom rd 310
Bid Borid
GONTRAc*rOR: SURETY:
legalsfaws and adcb°(1m) (ATame, legafswfirs midpFincipedpl(rov(Y'h9dsine.v,1)
llydvo-Kean,LLC Merchants Bonding Company(Mutual)
333 WW 49th Place P.O.Box 14498 This dor.:ument has Inipartarit
Des Moines,RA 50313 Des Moines,IA 50306 logal so nse q uc,rice s.Consultation
vvithan attorney is encouraged
with respect to Its completion or
OW N E R: modification,
dvamo, Any sinUular referprice to
City of Shakopee Contractor,Surety,Owner or
other party shall be consicored
129 Holines St.S. pluralwhere applicable.
Shakopee,WIN 55379
BOND AMOUNT: $ Five Percent(5%)eat"total Amount Bid
PROJECT:
tNama, location oi,address. andPro/acct wimbo-,tfsuv)
2017 Sanitary Sewer Manhole Rehabilitation,Shakopee,Minnesota - Project No.2017-4
The Cmitroclorand Surely are bound to the Owner in llic muouiRl set forth above.for the pay incol of whio(i Clic Contractor ioid Surely bind
themselves,their heirs,executors,administrators,successors and assigns,jointly and severally,,iq provided hercin.The conditions of dais
13mid aro such dial if the 0%vner accents the bid of the Contraclor within flic time specified ill the bid dosumell14,or lvil[lirt site])little poriod
,1511111V bC,1TMI to by Cowmeor,rind the Conlracloreillm(I)enters into acolilmet%vilh the 0mic-itraoco; OIGc\Vi01
II)c teriusafsuch laid,and gives such bond orbands ars may bespecified ia the bidding QrContmet➢_)oclruellts,will)a surety admitted it]
floe juriselictiota of,the Protect and otherwise acceptable,to tile 01vuet,for the faithful perfmillillec of such Contract and for tile prompt
pnymoot oflabor and material furnished ill the prosecution theicef,or(2)pays to the Owner the differeacc,not to c\cccd the amonric of
IN"s f3wid,between We amount specified in said bid ani such lalgcr amomit for which the Owner may in good filith contmot with miotlmr
ptuty lo perlorm the work covored by said bid,then 1111S obligation Shull be 111111 and void,othervwIsQ to vemilill ill 1,01 lbice and ellout.Tim
'iuvelv lie I
Hereby"�vaives any notice ol*ao aityeem�m bel�veeo the Otvlree and Contract)r to cxtuod the lime ill which the 0ivocrollaY accept tile
bid,�klaiver o'Illotice 1)"v the surely shall not apply to any emensioll exceeding sixty(60)days in[lie aggregate beyond the time Ibr
accepance 47f L1a4dS specified ill the Nd dociament%.and tile Owner and Coitir-actor shall oblai ii ific Swety's consent for an eximision beycold
sixov(60)day�
Ifthis Bond is k5licd ill collnectioo with a subcosirroolors bid to a Contractor,the larin Conlractor ill this Bond shall be i1cemed to be
Subcontramir and the lorni.Owner shill be dmnod to be Contractor.
When this Bill)(]has bool Alroislica to mriply m-ith astal(IW171 or olhor icgal rellitimimit in Ille localioll ol'the ProjcQL ally pRovisioll ill
this Dond confliefilig vwitll s,'Aid','tUh1t0Ty or lee ril T-eLlUirement shell be deemed deleted herufroill arld lo,tech
statutory or other legal be(fectued incorporated herein.Wien so I"uroislied,Ute hileril is that this Bood shall be c(mistrued
Sas astifutory bood and not ii%a common law botid.
SiBiLed mid scalcd illis 27th day of February 2017
Hydro-Klean,LLC
(Principal) (Seol)
(Witness)
(TWO)
Merl ants Bo 'Rig Company(Mutual)
...............
5 at
-Nrenhagen
OB
e Crowner,Atto rney-in-Fact
8 of 9
Hydro-Klean, LLC.TV, 0.1 7
S
MERC',HAN
1�01 1,4 D I N G' C()M -y-
Y,
POWER OF ATTORNEY
1 fnow All Flemons By These, I hat MERCHANTS BONDING COMPA NY(MU'IUAL)rand M F Rcl-IA 11,11"s NAT I OVl A1_BON D[NG,,
114(";.,hr)tl I bei I I q c(aporafi0r)S'(kily 01-grlrli7ed under The laws of the Slate o I Iowa(hr rein co I I ectiv ely crillnd t I in"Gompanios"'),
and that the Companips do horehy nn,*o,constituto and appoint,individually,
Anne Crowner; Brian M Deirnerly; Cindy Bennett; Craig E Hansen; Dione R Young; Jay D Freierit'll-1111; Jody
Decker; Kathleen Brewer; Kevin J Knutson; Lacey Cramblit; IMichelle R Gruis; Shirley S Barterthagen; Stacy
Venn; Tim MCCUlloh
of Des Moines and Stare of Iowa thoir trup and Lawful Atlorney in Fact,with full powet
and authority hereby noriferred ill their nirno, palace.and Stead, to sign, execrate, acknowiodge and deliver in their hnhalf,ais ;urcty
ally and rill li undertakings, recognizances or oth(:�r mitten obligations in the nature theroof, subjoct to the Hn'irtatk)ll llial arly
sk..ch instrument shall not exceed flie amount of:
TWENTY MILLION (S20,000,000.00) DOLLARS
,incl to tjind The,Gonip,,Alli(DS, MNCA)y OS IL411Y and to[lie r,,xfterit if such bond ov unde�rlakino was signed fay the(IlAy
niflhorizc"d offic"('q"a of The, Golnp'anics'and all tflo acts of s',aid Auorney-'iia F.ad, pursuant to the r".Alfio0ty hc°,roiri given, mire
ho,joby ratified 'Livjd clonffirnod,
T-his Powcj of Attorney is made and execlitod pursuaryl to and by aulhorily of the fd1wiinq By 1-ay-, adoprod by the Bloaid of
Diloctul",of the bunditig Corapany(Mutuar)on April 23, 2011 and"..Woj.�Aod by the, Board of Dirr"(Auls of 11'1�ltlollal
Bni iding, Inc.,noir October 24,2011.
"
the President,Secretary,I ie�.lsurer,or:any Assistant I re-asurer c7r any Assistrint S(%wlaly or'any Vice hesideril shall have,
power and authority to appoint Alto rn eys-in-Fact, and to authorize them to eyocuto on hr"Aln1f of III(,,Gonipany, arld attach the
Seal Of the G01111)any thereto,bOr1dS and Undertakim
gs' locognizances, contracts of in6ornnity and other writings obligatory ill
the iialwe theiecL
The sign9turn of any riulhori7e.d officer and the Seal of The Company may be affixed by far ,,iwile ill electronic transmission to
any Flower of Attorney or Certification Thereof authnrizillg thO aXcCLJfi0l_)and delivery of any boiid, undw-taking, rocognizance,
or other suretyship oblig",.itions of the Company, and such signature and Seal when SO LISCd shall have the saine force and
rff()Gf as MOUgh 111,11MAHy fiX(,d,"
In Witness Whe'roof,the Companies have caused this instrument to be,signed and sealed this, 8th day of April , 2015.
1k(W4 01W C
MEFCHANTS BONDING COMPANY(MUTUAL)
%
z� rr 04 C)'S
MERC11ANTS NATIONAL BONDING,INC.
�4
1933
A/
By
S TATE OF UNA
COUNT I Y OF POLK ss, 1'resideril
Oil this 8th day of April 2015, beioio nno apps af(,.,d Larry Taylor,to me personally linowli,wrap being by itie duly sworn did
say that he is President of MERCHANT'S BONDING COMPANY(NAUTUAL)and MERCHAN I S NATIONAL BONDING,INS;.;and
that the seats affixed to the foregaing instrumorit is the(""i)rporate Seals of the cornpanies;and that the Said instrument.Was Signed and
soiled in behalf of the Companies by authwity of their iospcclive,Boards of Directors.
In Testimony Whereof, I have hereunto set nay hand and 'allixe'd lily Official Gu"',ll at The City of De-s'mulrle's, Iowa, the day and year
first above wriftem-
�)JA/
WENDY WOODY Is �,�, .r��..,.�y,My CornmissIc)n Expli�'.
COPIMISSI(A) NUnfhor 784054
June 20, 2017
Notcay Public,Polls County,iuwa
STATE OF 101/VA
COUNTY OF POLK ss,
1, willialn walrlm'Jr., Secletaiiy of the MERCHANTS B(DNDfNG COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,, INC-
is a tille,and correct copy of the FIOVVER-OFAT'l(.)RNEY cxewted by Said Gonlpanios,
whidi is still in full force and effect and has riot been anionded or invoked.
11)Witness Whereof, I have horounk)set my hand and affixed thl-')Seal of tire,Companies on
this 27th day of February 2017
C
04 4
CID
1933 secretary
%
POA 0014 (704)
-V
9 of 9
B.I.
PM*MA
SHAKOPE:
Shakopee City Council
March 7, 2017
FROM: Darin Nelson, Finance Director
TO: Mayor And Council
Subject:
City Bill List
Policy/Action Requested:
Move to approve the bills and electronic funds transfers in the amount $1,218,807.21, payroll
transfers in the amount of$492,046.80 for a total of$1,710,854.01.
Recommendation:
Approval
Discussion:
Attached is the most recent monthly Financial Report for the General fund. These reports
reflect the expenditures as recorded for 2016 & 2017 activity. The following transactions are
notable for this reporting cycle:
• CPMI submitted draw # 13 for various contractors working on the City Hall project.
Total draw request is $623,510.07.
• Nuss Track & Equipment delivered to Public Works a new 2017 Single Axle Plow Track
for the street division. This truck replaces Unit # 102 which was a trade-in, $65,071.00.
Included in the check list are various refunds, returns, and pass throughs.
Budget Impact•
N/A
ATTACHMENTS:
D Council Check Summary
D Council Check Register
D Bill List Transfer List
D 2016 Monthly Financial Report
D 2017 Monthly Financial Report
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FIT/FICA $ 82,480.80
STATE INCOME TAX $ 16,823.07
PERA $ 81,420.48
HEALTH CARE SAVINGS $ 20,441.08
HEALTH SAVINGS ACCT $ 6,177.45
NATIONWIDE DEF COMP $ 10,985.10
ICMA DEFERRED COMP $ 930.76
MSRS $ 3,907.20
FSA $ 6,050.40
MN WAGE LEVY $ -
Total $ 492,046.80
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SHAKOPEE
Shakopee City Council
March 7, 2017
FROM: Lori J. Hensen
TO: Mayor and Council Members
Subject:
City Council minutes from January 17, February 7, 2017.
Policy/Action Requested:
Approve the minutes as presented.
Recommendation:
Approve of the minutes as presented.
Discussion:
Budget Impact•
ATTACHN ENTS:
D January 17, 2017
D February 7, 2017
D R A F T
OFFICIAL PROCEEDINGS OF THE
SHAKOPEE CITY COUNCIL
REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South
January 17,2017 SHAKOPEE MINNESOTA
7:00 p.m.
1. Roll Call
Present: Mayor Bill Mars; Councilmember Matt Lehman; Councilmember Jay Whiting;
Councilmember Kathi Mocol; Councilmember Mike Luce
Staff City Administrator Bill Reynolds;Public Works Director/Engineer Bruce Loney; Finance
Present: Director Darin Nelson;Parks and Recreation Director Jamie Polley; City Attorney Jim
Thomson
2. Pledge of Allegiance
3. Approval of Agenda
Mr. Reynolds requested the addition of Item 3.5.,Presentation of the Administrator's
Leadership Award.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol,to
approve the Agenda as amended.
VOTE 5-0
5. Presentation of the 2016 Administrator's Leadership Award.
Mr.Reynolds presented the 2016 Administrator's Leadership Award to Shakopee
Police Chief Jeff Tate.
4. Consent Business-(All items listed in this section are anticipated to be routine.After a
discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion.Those items
removed will be considered following the Public hearing portion of the agenda.Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Cncl. Luce requested the Council be informed of how much money the city received
from the sale of the vehicles listed.
Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol,to
approve the Consent Agenda as Presented.
VOTE 5-0
A. Community Development
1. *National Endowment for the Humanities Grant Application Approval, Res.No. 7824
(A)
Motion to adopt Resolution No. 7824,approving the City of Shakopee's application to
the NEH Public Humanities Projects grant(Motion carried under the Consent Agenda).
B. Police and Fire
1. *Declare Five Forfeited Vehicles as Surplus Property(F)
Motion to declare five forfeited vehicles as surplus property(Motion carried under the
Consent Agenda).
C. Public Works and Engineering
1. *Accept a Report and Set a Public Hearing for the 2017-1 Street Reconstruction Project,
Res.No 7826(E)
Motion to adopt Resolution 7826, a resolution receiving a Preliminary Engineering
report and calling for a public hearing on the 2017 Street Reconstruction project
(Motion carried under the Consent Agenda).
2. *Authorize WSB &Associates,Inc. Proposals for Plan Preparation for the Mill Pond&
Valley Park 11th Addition Pond Outlets (E)
Motion to authorize the appropriate city officials to execute extension agreements with
WSB &Associates, Inc. for plan preparation for the repair of Mill Pond and Valley Park
11 th Addition outlets(Motion carried under the Consent Agenda):
3. *Purchase Single Axle Plow Truck for the Street Division(E)
Motion to authorize staff to purchase one new 2018 Mack Cab and Chassis from Nuss
Truck and Equipment for the price of$94,571.00. Also Box,Hoist,Plows, Controls and
Accessories from Towmaster Truck Equipment for the price of$115,362.00 minus trade
of$25,000 for a total price of$184,933.00. The funds to be expended from the Capital
Equipment Internal Service Fund(Motion carried under the Consent Agenda).
4. *Purchase Single Axle Plow Truck with Hook System for the Park Division(E)
Motion to authorize staff to purchase one new 2017 Mack Cab and Chassis from Nuss
Truck and Equipment for the price of$94,571.00.Also Box,Hoist,Plows,
Controls,Accessories and Hook System from Towmaster Truck Equipment for the price
of$124,714.00 minus trade of$25,000 for a total price of$194,285.00. The funds to be
expended from the Capital Equipment Internal Service Fund(Motion carried under the
Consent Agenda).
5. *Purchase One Administrative Vehicle for the Fire Department(A,E)
Motion to authorize staff to purchase one(1)new Chevrolet Tahoe 4x4 vehicle from
Ranger Chevrolet for the price of$36,285.06,with the funding to come from the Capital
Equipment Internal Service Fund and to declare unit#9503 a 2010 Ford Explorer as
surplus property to be sold at auction(Motion carried under the Consent Agenda).
6. *Purchase of Two Rescue/Pumpers for Fire Department(A,E)
Motion to authorize the purchase of two(2)Rescue/Pumpers from Rosenbauer Minnesota
LLC. for the price of$1,235,674.00. The funding to be expended from the Capital Equipment
Internal Service Fund and declare Unit#'s 9520 VIN#4P I CT02S3WA000653 and 9524 VIN
#4PACT02S4WA000659 as surplus equipment so they may be put up for sale(Motion
carried under the Consent Agenda).
D. General Administration
1. *City Bill List(F)
Motion to approve the bills and electronic funds transfers in the amount of$1,845,459.30
(Motion carried under the Consent Agenda).
2. *City Council Minutes(F)
Motion to approve the City Council Minutes from November 1, 9, 15, and December 6,
2016 (Motion carried under the Consent Agenda).
3. *Contract Renewal-Marco Managed Voice System(F)
Motion to approve the attached 3-year renewal agreement with Marco for the licensing
and support of our Mitel phone system(Motion carried under the Consent Agenda).
4. *Premises Permit for the Shakopee Lion's Club,Res.No. 7827(F)
Motion to approve Resolution 7827,a resolution of the City of Shakopee approving a
premises permit for Shakopee Lions Club located at O'Brien's Public House 338 First
Avenue East(Motion carried under the Consent Agenda).
5. *On Sale Liquor and Sunday On Sale License for Marcus Cinemas of Minnesota and
Illinois,Inc.dba Marcus Southbridge Crossing Cinema(F)
Motion to approve the on-sale and Sunday on-sale liquor licenses for Marcus Cinemas
of Minnesota and Illinois,Inc. on condition that final inspections are performed and
passed(Motion carried under the Consent Agenda).
6. *Approve Advertisement and Receiving Bids,Low Voltage Systems,New City Hall
Project, Res.No. 7792(F)
Motion to adopt Resolution No. 7792,Approving Plans and Specifications and Ordering
Advertisement for bids for Low Voltage contracts for the new Shakopee City Hall
building,Project Fund 4074(Motion carried under the Consent Agenda).
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks,to air personality grievances,to make
political endorsements or for political campaign purposes. Council Members will not
enter into a dialogue with citizens, and questions from Council will be for clarification
only. This period will not be used to problem solve issues or to react to the comments
made,but rather for informational purposes only.
Mr.Jordan Olson thanked the Council for previously assisting his niece in a politics
class.
6. Business removed from the Consent Agenda will be discussed at this time
7. Recess for Economic Development Authority Meeting:
Moved by Councilmember Jay Whiting, Seconded by Councilmember Matt Lehman,to
recess for the Economic Development Authority Meeting.
VOTE 5-0
8. Reconvene
9. General Business:
A. Planning and Development
1. Acceptance of Metropolitan Council Local Planning Assistance Program Grant,Res.
No. 7823 (A,B)
The Comprehensive Plan is required by Minnesota State Statute every 10 years.
Shakopee received a grant from the Metropolitan Council for$32,000 to assist with the
development of the Comprehensive Plan. Cncl.Lehman was concerned about the
discrepancies between different statutes regarding the requirements of the
Comprehensive Plan.Mayor Mars was confident there were no strings attached to the
grant. Cncl.Luce was concerned that the city would not receive the funds until after the
plan was complete and suggested that Cncl.Mocol should recuse herself from the vote
because she was on a Met Council Board. Ms. Mocol informed the Council that she was
not on a board that would be in conflict with the vote.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting,to
accept Res.No. 7823,a resolution accepting the Metropolitan Council Local Planning
Assistance Program Grant in the amount of$32,000.
VOTE: 3-2 with Councilmember Matt Lehman and Councilmember Mike Luce in the
opposition.
B. General Administration
10. Liaison&Administrator Reports
The Councilmembers presented their Liaison reports.
Mr.Reynolds presented his Administrator's report.
11. Other Business
Cncl.Lehman was contacted by a citizen about the Concerns and Suggestions option on
the City Website. Cncl. Lehman requested the Council be given a list quarterly to
review.Mr.Reynolds said it was a new program and he would provide the list as a
means of interacting with the public.
Cncl.Luce requested an update on the marketing of city owned property.Mr. Reynolds
would bring the update to the February 7`I'meeting.
12. Adjourn to February 7,2017 at 7:00 p.m.
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to
adjourn to February 7, 2017 at 7:00 p.m.
VOTE 5-0
Lori.H e I
City Clerk
Beth Lopez
Recording Secretary
Shakopee City Council Minutes
pbt;m February 7,2017
SHAKOPEE 7:00 PM
City Hall 129 Holmes St.
Mayor Bill Mars presiding
1. Roll Call
Present: Mayor Bill Mars, Councilmember Matt Lehman, Councilmember Mike Luce,
Councilmember Jay Whiting, and Councilmember Kathi Mocol.
Staff Present: City Administrator Bill Reynolds, Public Works Director/ City Engineer
Bruce Loney, City Attorney Jim Thompson, Financial Director Darin Nelson, Parks and
Recreation Director Jamie Polley,Assistant City Administrator Nate Burkett
2. Pledge of Allegiance
3. Special Presentation
A. Engineer of the Year Award
The City Council and Mr. Reynolds congratulated Mr. Loney on receiving the
Minnesota Municipal Engineer of the Year award from the City Engineers
Association.
B. Project of the Year Award
Mr. Loney presented the City Council with the Honorable Mention for Project of the
Year Award from the City Engineers Association for the Sanitary Sewer Lining
Project.
4. Approval of Agenda
Councilmember Mocol made a motion to approve the agenda as presented, seconded by
Councilmember Whiting. the motion passed 5-0.
5. Consent Business - (All items listed in this section are anticipated to be routine. After a
discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Items 5.D.2., 5.E.1., 5.E.2, 5.E.3. were removed from the consent agenda. Item 8.C.1. was
added to the consent agenda.
Councilmember Matt Lehman made a Motion to approve amended consent agenda,
seconded by Councilmember Mike Luce and the motion Passed.
Vote: 5-0
A. Public Works and Engineering
A.1. *Authorize an Amendment to Consultant Contracts
Motion to authorize the appropriate city staff to execute an amendment to the
Consultant Contracts (Motion carried under the Consent Agenda).
A.2. *Authorize Quotes for Sanitary Sewer Manhole Rehabilitation, Project No.
2017-4
Motion to receive the Sanitary Sewer Manhole Evaluation Engineering Report and
authorize staff to obtain quotes for rehabilitation of 13 manholes (Motion carried
under the Consent Agenda).
B. Personnel
B.1. *Approval of Pay Equity Report, Res. No. 7828
Motion to approve the submission of the Pay Equity Report, Res. No. 7828 (Motion
carried under the Consent Agenda).
B.2. *Approval to Enter into Contract with Keystone Compensation Group, Res.
No. 7829
Cncl. Lehman asked a few questions about the methods used by the consultant for the
comparison and Ms. Jennifer Gabbard Addressed his concerns.
Councilmember Jay Whiting made a Motion to authorize the appropriate City
Officials to enter into an attached contract with Keystone Compensation Group, LLC.
Services., seconded by Councilmember Kathi Mocol and the motion Passed.
Vote: 5-0
C. Parks and Recreation
C.1. *Authorization to Submit a Federal Recreational Trail Program Application
for Trails to Memorial Park Bridge, Res. No. 7830 (A)
Cncl. Luce was under the impression that the Memorial Park Bridge was part of the
DNR trail and suggested they should be paying for the construction. Ms. Polley
explained that the bridge was city property. The DNR, along with other entities would
be assisting in funding the trail and bridge connection and this grant is one way to
receive funding for the project. Cncl. Lehman asked if the bridge could be a
pedestrian bridge only, Ms. Polley said it must be multi-use to receive the grant
funds.
Councilmember Kathi Mocol made a Motion to authorize the submission of a Federal
Recreational Trail Program application for trails to the Park Bridge. Resolution No.
7830, seconded by Councilmember Mike Luce and the motion Passed.
Vote: 5-0
C.2. *Authorization to Contract with WSB &Associates, Inc. for the Design,
Specifications and Construction Services for the Phase 2 Development of
Quarry Lake Park
Cncl. Lehman believed the park was over budget and would compete with the private
sector. He also pointed out that the city does not have the money to build the facilities
at this time.
Councilmember Jay Whiting made a Motion to authorize the contract with WSB and
Associates, Inc. for the design and specifications and construction services for phase
2 development of Quarry Lake., seconded by Councilmember Kathi Mocol and the
motion Passed.
Vote: 3-2
Opposed: Councilmember Matt Lehman
Councilmember Mike Luce
C.3. *Authorization to Submit a Federal Recreational Trail Program Application
for the Memorial Park Bridge, Res. No. 7831 (A)
Councilmember Matt Lehman made a Motion to approve Res. No. 7831 to apply for a
Federal Grant for the trail portion of the Memorial Park Bridge., seconded by
Councilmember Mike Luce and the motion Passed.
Vote: 5-0
D. General Administration
D.1. *City Bill List
Motion to authorize the payment of bilis and electronic transfers in the amount of
$5,903,922.93 (Motion carried under the Consent Agenda).
D.2. *City Council Minutes
Motion to approve the minutes of the December 20, 2016 City Council meeting
(Motion carried under the Consent Agenda).
D.3. *Tobacco License for Empire Gas & Grocery LLC
Motion to approve the application and grants a tobacco license to Empire Gas &
Grocery, LLC, 312 First Avenue West (Motion carried under the Consent Agenda).
D.4. *Temporary Liquor License - Shakopee Senior Graduation Parry Inc.
Motion to approve a temporary on-sale liquor license for the Shakopee Senior
Graduation Parry fundraiser at 1100 Canterbury Road on March 2, 2017 (Motion
carried under the Consent Agenda).
D.5. *Temporary Liquor License - Parish of Saint Joachim&Anne
Motion to approve a temporary on-sale liquor license to the Parish of St. Joachim&
Ann, 350 Atwood St., for February 25, 2017 (Motion carried under the Consent
Agenda).
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment period
may not be used to make personal attacks, to air personality grievances, to make
political endorsements or for political campaign purposes. Council Members will not
enter into a dialogue with citizens, and questions from Council will be for clarification
only. This period will not be used to problem solve issues or to react to the comments
made, but rather for informational purposes only.
Ms. Heidi Vonbokern of Jordan, MN addressed the City Council as one of the remaining
three board members for Derby Days. She requested the Council make an expedited
decision regarding an invoice Derby Days had received for $5,000 regarding payment of
the electrical installation at Huber Park. Ms. Vonbokern noted that a verbal agreement had
been reached on May 7, 2013 that Derby Days would be responsible for those payments
only so long as they were using the park and in existence. They had not used the park since
August 2015. Cncl. Lehman recalled the agreement made between the City of Shakopee
and Derby Days and concurred with Ms. Vonbokern's assessment. Mr. Reynolds noted that
neither he or Mr. Nelson could make a decision on this issue because it lacked clarity and
asked the Council to direct staff. Only the City Council could make the final decision. Ms.
Vonbokem requested any documentation the city might have regarding the agreement. Mr.
Reynolds promised to provide them to her. Mayor Mars requested the item to be on the
next meeting's agenda.
7. Business removed from consent will be discussed at this time
Please see items:
5.13.2.
5.E.1.
5.E.2.
5.E.3.
8. General Business
A. Planning and Development
A.1. Ordinance for Text Amendment to regulate location of Massage
Establishments to the B-1 Zone as a Conditional Use
Cncl. Whiting and Cncl. Mocol stated that they have concerned about how this
ordinance would impact legitimate businesses, especially those located outside the
prescribed zone. Mr. Reynolds and Mr. Kerski noted this would be an additional tool
for the city to use to establish whether a massage business was legitimate. Cncl.
Mocol noted that many of the concerns were already addressed in the original
ordinance. Cncl. Lehman thought it would be better to tighten the original ordinance
before they use a stronger approach. Cncl. Luce suggested adding Zone B-3 to the
ordinance as well. Mr. Kerski suggested the council could table the discussion until
Police Chief Tate could address the Council on the topic.
Councilmember Matt Lehman made a Motion to table the item and bring back the
existing ordinance when it comes back before the Council., seconded by
Councilmember William Mars and the motion Passed.
Vote: 3-2
Opposed: Councilmember Kathi Mocol
Councilmember Jay Whiting
A.2. Review of City-owned Property
Mr. Kerski addressed the Council and gave an overview of City-owned property that
the city is looking at putting for-sale signs on. Mr. Kerski stated that Housing and
Hotel developers have shown an interest in the downtown properties and there is some
interest in putting a small business park, on the property along Highway 169/69
corridor. Cncl. Lehman would prefer to let the free market decide what kinds of uses
develop on the properties, the rest of the Council preferred to retain some control over
the marl,eting of the properties. The entire Council agreed to put for-sale signs on the
properties.
Cncl Luce suggested it be brought back as a closed session when it comes before the
Council again because of some of the sensitive content of the discussion. Mr.
Thompson said that was only allowed if there was a concrete proposal or, as Mr.
Lehman suggested, if the Council wanted to discuss the price of the properties.
B. Parks and Recreation
B.1. Discuss the Revised Plans for the Lions Park Warming House Project No.
PR2016-2 (A,B)
Ms. Polley presented a revised plan for the Lion's Park Warming House and asked for
the Council's feedback on the design. The Council decided to include the garage and
storage space in the base bid and the metal roof and patio as alternates. Ms. Polley
would provide Council members with the income from the rental of the shelters for
2016.
C. General Administration
C.1. Monthly Financial Review
Motion to approve the monthly financial review(Motion carried under the Consent
Agenda).
C.2. 2016 Community Survey
Mr. Burkett presented the results of the 2016 Community Survey. The general results
concluded that 81% of those who participated in the survey described the quality of
life in Shakopee as either excellent or good. Mr. Burkett pointed out that
improvements could be made in perceptions in the community and its overall image.
There was also a desire for an improved downtown area, more opportunities for
cultural, arts, and music activities, improved citizen involvement, and confidence in
the City government. There was some question as to the metro cities used to compare
Shakopee with and whether they were the appropriate comparisons, but Mr. Burkett
explained that many of the cities usually used for comparison have not yet taken the
same survey as Shakopee. He suggested the council focus on one or two areas of
improvement over the next few years and see if the city's rankings could improve.
C.3. City Hall Construction Update and Approval of Contracts for Furnishings,
Audio-Visual Equipment and Installation and Low Voltage Equipment and
Installation
Mr. Burkett gave an update on the new Shakopee City Hall project. He presented a
slide show and a video of the construction progress.
Councilmember Matt Lehman made a Motion to authorize $48,650 to Network
Cinema and Sound for low-voltage cable installation in the new Shakopee City Hall.,
seconded by Councilmember Mike Luce and the motion Passed.
Vote: 5-0
Councilmember Matt Lehman made a Motion to execute a contract in the amount of
$107,377.29 with Tierney Bros. for audio/visual equipment and installation.,
seconded by Councilmember Jay Whiting and the motion Passed.
Vote: 5-0
Councilmernber Jay Whiting made a Motion to execute a contract, not to exceed
$350,000 with Fluid Interiors for work stations, conference room ftuniture, and
commons area furniture for the new Shakopee City Hall., seconded by
Councilmember Mike Luce and the motion Passed.
Vote: 5-0
9. Liaison and Administration
The Council members presented their Liaison reports.
Mr. Reynolds presented his Administrators report.
Mr. Reynolds also informed the Council when and where the Celebration of Life service
would be held for Janna Wood.
10. Other Business
There was no other business.
11. Closed Session
Councilmember Mike Luce made a Motion to adjourn to a closed session pursuant to MN
Statute 13D.05 subdivision 3, to evaluate the performance of the City Administrator,
Councilmember Lehman seconded the motion. The motion passed
Vote: 5-0
12, jourtnnent to February 14, 2017 at 7:00 p.m.
C ri
City C erk,
Beth Lopez
Recording Secretary
A.I.
PM*MA
SHAKOPE
Shakopee City Council
March 7, 2017
FROM:Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Request for ordinance amendment repealing the requirement for a new taxicab license.
Policy/Action Requested:
Consider Ordinance 958 which deletes Chapter 110.028 Taxicab Licenses - Public Hearing of
the City Code.
Recommendation:
Approve Ordinance 958.
Discussion:
This agenda item requests that the City Council contemplate removing the public hearing
requirement for taxicab licenses. Council approval of new and renewing taxicab licenses
would continue to be required.
In 2009 the City Council passed an ordinance amendment (memo attached) clarifying that a
public hearing was not required for renewal of taxicab licenses, but retained the requirement
for a public hearing upon a new application for a taxicab license.
The proposed ordinance amendment would not change the requirements that taxicab service
in the city is "desirable for the public convenience and necessity and that the applicant is fit,
willing, and able to perform such public transportation" (City Code 110.029). Taxicab
businesses and taxicab drivers would continue to require licensing and thorough background
checks in accordance with the provisions of the existing ordinance. Taxicab businesses and
drivers that do not pass background would not be presented to the City Council for licenses.
The modification being proposed is primarily procedural; deleting the requirement that a
public hearing be noticed by staff and held by the City Council. New taxicab business
licenses are infrequent, most recently there was such a public hearing held on January 3,
2017; there were no attendees at the public hearing and no comments received from the
public.
The city currently issues three taxicab business licenses and 10 taxicab drivers licenses. Staff
does not anticipate that removal of the public hearing requirement has any impact on the
frequency or number of taxicab business or drivers licenses, or on public safety.
Budget Impact•
ATTACHMENTS:
D Ordinance xxx
D Dec 15, 2009 Council memo on Taxicab Licenses
1
ORDINANCE NO._,Fourth Series
AN ORDINANCE OF THE CITY OF SHAKOPEE REPEALING SECTION 110.028 (Taxicab Licenses)
THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, ORDAINS:
Section 1. Section 110.028 of the Shakopee City Code is repealed in its entirety.
Section 2. Effective Date. This ordinance shall be in effect from and after the date of its passage
and publication.
Adopted in general session of the City Council of the City of Shakopee, Minnesota held this 7th day
of March, 2017.
William Mars, Mayor
ATTEST:
City Clerk
Published in the Shakopee Valley News on the day of , 2014.
,3-. F3 .
CITY OF SHAKOPEE
Memorandum (DONSENT
TO: Mayor, City Council, Councilor-Elect Pamela Punt
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Amendments to City Code Regarding Taxicab Licensing and Urban and
Rural Service Districts
DATE: December 10, 2009
INTRODUCTION
City Council is asked to consider adopting Ordinance No. 828 which amends the City Code
relating to taxicab licensing and repeals the establishment of separate taxing districts.
BACKGROUND
The City Code provides for a public hearing by the City Council when considering an application
for a taxicab license. It also requires publication of the public hearing in the legal newspaper. It
is ambiguous with respect to the public hearing requirement for renewals. Staff has interpreted
the public hearing requirement being for initial applications only and has not set public hearings
before the city council for renewals. To be clear, it is recommended by the City Attorney that the
City Code be amended clarifying that a public hearing is not required for the renewal of taxicab
licenses.
In 1967, the Common Council of the City of Shakopee adopted Ordinance No. 270, Third Series,
setting forth urban and rural service districts. The ordinance has been amended four times,most
recently in 1996. In 1996, Ordinance No. 450, Fourth Series, contained a termination paragraph
phasing out the Rural Service District over the following five years. The adoption of the attached
ordinance is housekeeping and will allow Section 13.01 Urban and Rural Service Districts to be
deleted from the City Code.
ALTERNATIVES
1. Amend the City Code as recommended
2. Do not amend the City Code as recommended
3. Table for additional information
Amendments to City Code Regarding Taxicab Licensing and Urban and Rural Service Districts
December 10, 2009
Page 2
RECOMMENDATION
Staff recommends alternative number 1, amending the City Code by adopting Ordinance No.
828, Fourth Series, as drafted.
RECOMMENDED ACTION
Offer Ordinance No. 828, Fourth Series,An Ordinance of the City of Shakopee, Minnesota,
Amending City Code Section 6.22, Taxicabs and Drivers, Subd. 4, Public Dearing and Deleting
City Code Section 13.01, Urban and Rural Service Districts, and move its adoption.
h:\judy\OrdNo828Memo
A.2.
PM*MA
SHAKOPEE
Shakopee City Council
March 7, 2017
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Monthly Financial Review
Policy/Action Requested:
No official action is sought, this is the monthly review of the General Fund revenues and
expenditures.
Recommendation:
N/A- Informational Purposes Only
Discussion:
December 2016 Review (see attachments)
Even though the new year has begun, that doesn't mean 2016 is complete. Financial reports
are snapshot in time. There are many revenues and expenditures along with various other
year-end entries that need to be made. We are paying bills and collecting receipts all related
to 2016 through the end of February.
As you may recall, the 2017 budget included a revised or final 2016 budget. The first
attached report (December 2016 Monthly Financial Report) includes the revised 2016 budget
in lieu of the original budget. The second attached report compares the original and revised
budget with a variance analysis between year-to-date expenditures and the revised 2016
budget.
The revised revenue budget was increased by approximately $1 million and the revised
expenditure budget was reduced by $1.1 million. Excess reserves are being transferred to the
city hall construction project, debt service reserves and the self-insurance fund. The original
2016 budget had a planned deficit of$449,000, the final budget has a budgeted surplus of
$453,000.
The major changes from last month to this month are in bold.
Revenue Variances
• Licenses & Permits will end the year with over $1 million more in revenue than
originally budgeted and over $290,000 more than the revised budget.
• Charges for Services exceeded budget due to:
• Increased community center general admissions of$28,000.
• Increased community center membership of$48,000.
• Increased contracted police services of$52,000.
• Increased engineering and grading fees of$90,000.
• Payments in lieu of taxes (PILOT)from SPU exceeding original estimates by
$110,000.
• Miscellaneous revenues are about $50,000 greater than budget due to increased interest
revenue and other miscellaneous revenues such insurance reimbursements and the sale
of various minor surplus assets.
Expenditure Variances
• Administration
o The revised salary budget includes wage distributions for various staff members.
Actual wages were not distributed, so administration wages are more than
anticipated. For example, three percent of the city administrator's salary was
budgeted to come from the EDA. However, 100 percent was charged to
administration.
• Finance
o The city collects lodging tax and passes these collections onto the Shakopee
Convention and Business Bureau. For 2016 collections exceeded expectations. We
budgeted $308,750 of lodging tax disbursements compared to actual 2016
disbursements of$368,000. Lodging tax is a budget neutral expenditure, since we
only disburse what the city first receives.
• Building Inspections
• Actual expenditures are about $95,000 more than the revised budget. This overage
is mainly due the implementation of an electronic review system, Project Docs,
which is set to go live in early 2017. Expenditures for this new system include
software, training and large format scanners. This project is being paid for with
surplus building inspection revenue.
• Another contributor to the variance is the actual charging of plan review time
exceeded the anticipated budget. Employees from other divisions such as
engineering, fire, and planning charge time to plan review with building inspections.
This accounts for about $35,000 of the variance.
• Street Maintenance
o Actual expenditures are about $53,000 more than the revised budget due to street
light change outs on Southbridge Parkway along with additional sealcoating
expenditures.
• Fleet
o The implementation of a new fleet management system approved by council back
in July was not accounted for in the revised budget. Set up costs of approximately
$26,000 includes computer hardware and software along with the necessary tool
chests needed to accompany the computer setups.
• Natural Resources
o Actual expenditures are more in line with the budget as an approximate
$50,000 invoice for 2016 tree pruning was paid in February, 2017.
It should be noted that revised expenditure budgets were generally reduced compared to the
original budgets. Most departments that are over their revised budget would still be under
their respective original budget. This was the first year of implementing revised budgets, so
staff is still learning how to fine tune the revised budget. The revised budget did anticipate a
year-end surplus, so overages will not materially effect the General Fund's financial position.
The city's annual audit is scheduled for fieldwork the middle of April. Final year-end audited
financial statements are tentatively scheduled to be presented to Council on June 6th.
February 2017 Review (see attachment)
Revenue Variances
• Intergovernmental Revenue
o The city received $288,680 in Municipal State Aid - Maintenance from MnDOT.
This first half payment is typically received in February each year.
• Charges for Services
o $200,000 payment from the Shakopee School District for school resources officers
for calendar year 2017.
* $100,000 from the Shakopee Mdewakanton Sioux Community for 2017
Intergovenunental aid.
o $83,333 from the Shakopee School District for 2016-17 ice and locker room rental,
per agreement.
• Miscellaneous Revenue is down compared to last year due to the interest
revenue allocation not being done for January and February as of today. This entry will
be done once the 2016 books are closed. Cash balances amongst the funds can and does
change until the prior year is closed. Holding off on this and similar type entries
provides a more accurate accounting of allocations.
Expenditure Variances
Similar to the January financial review, the expenditures are all in line with either the
expected budget allotment or the 2016 expenditures through two months of the year.
Community Center & Ice Arena Year-to-Year Comparison
The final attachment is a comparison of the community center and ice arena revenues and
expenditures through February 2016 and 2017, respectively. The annual budget is also
included in this report.
Ice Arena revenues are at $162,000 through February due to receiving payment from the
school district as noted above along with $42,800 from the Shakopee Youth Hockey
Association for January ice rental. Expenditures are higher than last year, which would be
expected with an additional sheet of ice in operation. Expenditures are within the budget
allotment through February.
Community Center revenues have increased $65,000 compared to this same time last year.
As the Community Center begins to finalize renovations, membership sales should continue
to increase. In addition, membership rates are set to increase the middle of March, so there
has been a push to sell annual memberships at the current rate.
Personnel expenditures are up slightly compared to 2016, which is in line with the need for
additional operational staff.
Budget Impact:
N/A- Information Purposes Only
ATTACHMENTS:
D 2016 Original & Final Budget with YTD Comparison
D December 2016 Monthly Financial Report
D February 2017 Monthly Financial Review
D February 2017 Community Center & Ice Arena Year-to-Year Comparison
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CITY OF SHAKOPEE
Monthly Financial Report
YTD December YTD Budget YTD
2016 2016 2016 Balance Percent 2015
Budget Actual Actual Remaining Used Actual
01000-GENERAL FUND
REVENUES:
*- TAXES (17,150,900) (7,869,597) (17,022,204) (128,696) 99% .` (16,160,074)
*- SPECIAL ASSESSMENTS (11,500) (17,173) (15,818) 4,318 138% (12,043)
*-LICENSES AND PERMITS (2,269,100) (163,068) (2,564,729) 295,629 113% (2,023,436)
*- INTERGOVERNMENTAL (1,251,900) (83,796) (1,272,664) 20,764 102% = (1,356,734)
*- CHARGES FOR SERVICES (4,377,650) (606,634) (4,746,103) 368,453 108% (4,461,510)
*-FINES AND FORFEITS (1,500) (3,710) (11,213) 9,713 748% (7,093)
*-MISCELLANEOUS (198,850) (54,820) (249,439) 50,589 125% + (310,395)
TOTAL REVENUES (25,261,400) (8,798,799) (25,882,169) 620,769 102°/a = (24,331,286)
EXPENDITURES:
11 -MAYOR&COUNCIL 176,990 9,266 172,009 4,981 97% =,, 208,849
12-ADMINISTRATION 1,355,860 159,411 1,392,940 (37,080) 103% 1,096,915
13 - CITY CLERK 326,030 29,467 321,242 4,788 99% 384,513
15 -FINANCE 1,154,300 136,532 1,181,660 (27,360) 102% 1,123,583
17- COMMUNITY DEVELOPMENT 501,720 55,439 467,146 34,574 93%'11, 475,453
18-FACILITIES 363,810 48,273 361,434 2,376 99% 378,072
31 -POLICE DEPARTMENT 7,750,810 724,346 7,703,642 47,168 99% 7,527,530
32-FIRE 2,059,380 201,926 2,070,715 (11,335) 101% 2,096,522
33 - INSPECTION-BLDG-PLMBG-HTG 606,910 81,415 701,553 (94,643) 116% 40 645,720
41 -ENGINEERING 627,340 46,770 608,149 19,191 97% 642,942
42- STREET MAINTENANCE 1,934,790 318,995 1,997,041 (62,251) 103% 2,001,289
44-FLEET 403,310 37,136 431,269 (27,959) 107% 392,053
46-PARK MAINTENANCE 1,570,640 155,471 1,575,312 (4,672) 100% 1,572,214
66-NATURAL RESOURCES 200,410 51,989 187,952 12,458 94% 106,458
67-RECREATION 2,462,810 339,650 2,482,764 (19,954) 101% 2,238,397
91 -UNALLOCATED 217,580 4,948 39,882 177,698 18% 173,247
TOTAL EXPENDITURES 21,712,690 2,401,036 21,694,710 17,980 100% =� 21,063,757
OTHER FINANCING
*- TRANSFERS IN (250,000) 0 (250,000) 0 100% (250,000)
*- TRANSFERS OUT 3,345,000 0 2,103,755 1,241,246 63% 3,515,466
OTHER FINANCING TOTAL 3,095,000 0 1,853,755 1,241,246 60% 3,265,466
FUND TOTAL (453,710) (6,397,764) (2,333,705) 1,879,995 (2,063)
Key
+ Varies more than 10%than budget positively
Qo Varies more than 10%than budget negatively
Within 10%of budget
CITY OF SHAKOPEE
Monthly Financial Report
YTD February YTD Budget YTD
2017 2017 2017 Balance Percent 2016
Budget Actual Actual Remaining Used Actual
01000-GENERAL FUND
REVENUES:
*- TAXES (16,568,400) (25,797) (24,909) (16,543,491) 0% 40 (21,723)
*- SPECIAL ASSESSMENTS (12,000) 0 17,195 (29,195) (143)% qo 0
*-LICENSES AND PERMITS (1,683,400) (82,903) (139,521) (1,543,879) 8% .` (162,497)
*- INTERGOVERNMENTAL (1,287,100) (326,013) (296,880) (990,220) 23%,`"=, (277,552)
*- CHARGES FOR SERVICES (4,937,400) (578,959) (1,016,839) (3,920,561) 21% (899,665)
*-FINES AND FORFEITS (1,500) (300) (600) (900) 40% (587)
*-MISCELLANEOUS (213,400) 1,986 (6,935) (206,465) 3% 4o (27,117)
TOTAL REVENUES (24,703,200) (1,011,987) (1,468,490) (23,234,710) 6% 40 (1,389,141)
EXPENDITURES:
11 -MAYOR&COUNCIL 197,900 36,062 56,047 141,853 28% 4o 35,414
12-ADMINISTRATION 1,707,000 109,746 212,085 1,494,915 12% 153,790
13 - CITY CLERK 318,000 19,037 36,452 281,549 11% 37,503
15 -FINANCE 1,207,900 59,518 90,651 1,117,249 8% 90,771
17- COMMUNITY DEVELOPMENT 586,800 36,752 67,340 519,460 11% 58,686
18-FACILITIES 384,800 18,429 39,659 345,141 10% 54,027
31 -POLICE DEPARTMENT 7,980,000 578,082 1,057,489 6,922,511 13% =,, 1,117,957
32-FIRE 2,160,400 140,753 235,247 1,925,153 11% 261,143
33 - INSPECTION-BLDG-PLMBG-HTG 796,200 60,961 118,592 677,608 15% 85,172
41 -ENGINEERING 786,200 42,883 73,074 713,126 9% 104,650
42- STREET MAINTENANCE 2,151,100 111,370 227,399 1,923,701 11% 238,838
44-FLEET 435,000 27,239 54,739 380,261 13% 54,058
46-PARK MAINTENANCE 1,936,300 65,275 165,530 1,770,770 9% 160,426
66-NATURAL RESOURCES 198,000 23,605 29,588 168,412 15% 12,369
67-RECREATION 3,190,000 173,679 314,891 2,875,109 10% 289,292
91 -UNALLOCATED 217,600 1,484 1,532 216,068 1% (9,431)
TOTAL EXPENDITURES 24,253,200 1,504,875 2,780,314 21,472,886 11% 2,744,664
OTHER FINANCING
*- TRANSFERS IN (250,000) 0 0 (250,000) 0% 0
*- TRANSFERS OUT 700,000 0 0 700,000 0% 0
OTHER FINANCING TOTAL 450,000 0 0 450,000 0% 0
FUND TOTAL 0 493,169 1,311,818 (1,311,818) 1,355,522
Key
+ Varies more than 10%than budget positively
Varies more than 10%than budget negatively
Within 10%of budget
COMMUNITY CENTER BUDGET TO ACTUAL
Business Feb YTD Feb YTD Feb YTD Feb YTD Feb YTD
Unit Budget Actual Actual Actual Actual Year
2017 2016 2017 Year Variance Variance %
0673 - ICE ARENA
REVENUES (657,500.00) (26,564.63) (162,511.33) (135,946.70) 511.76
WAGES AND BENEFITS 286,000.00 28,363.83 41,545.26 13,181.43 46.47
OPERATING EXPENDITURES 391,350.00 21,935.81 34,065.57 12,129.76 55.30
0673 - ICE ARENA 19,850.00 23,735.01 (86,900.50) (110,635.51) (466.13)
0674 & 0678 - COMMUNITY CENTER
REVENUES (385,900.00) (55,121.03) (120,729.27) (65,608.24) 119.03
WAGES AND BENEFITS 566,100.00 71,565.56 83,464.94 11,899.38 16.63
OPERATING EXPENDITURES 455,300.00 44,488.76 39,305.94 (5,182.82) (11.65)
0674 & 0678- COMMUNITY CENTER 635,500.00 60,933.29 2,041.61 (58,891.68) (96.65)
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