HomeMy WebLinkAboutDecember 06, 2016
Declaration of Property - December 2016
Case #Item(s)BrandModelColor
16012514PurseN/AN/ABlack
16012965Ladies WalletN/AN/ALeopard
160123722 Womens ringsGold w/diamondsN/AGold
16012594IphoneAppleA1387Black
16007006IphoneApplesN/A Jem phone caseBlack
16015613Ladies ringSilver3 ruby - costumeSilver
16006376Men's walletTommy HilfigerBi-foldBrown
16010678SuitcaseZodiacN/ABlack
16013987Motorcycle helmetN/AN/ABlack
16011434BackpackMolleRed RockTan
Draw string bagSwiss GearN/ABla/grey/Red
CordsBrigade QMN/ABlack/Tan
HeadphonesEtekcityRoverbeatsBlack
IpodAppleN/A Black caseBlack
Bluetooth speakerN/AN/ARed
LaptopDellInspiron 3520Black
KnifeBuckFoldingBlack
16018564Path Tracking deviceN/AWandN/A
Marker locatorEmsilN/AN/A
12009725Home theater systemSamsungHTE350N/A
Mini audio systemHCDLX20I
Blu-Ray DVD playerDMPBDT321
Column1
28196996689
ZUSP12CC500371Y
8520345
VA2BA002471
Declaration of Bikes - December 2016
Case #BrandModelColorSer#
16011109MongooseShimanoGreenSNFSD10MH07
16011537MongooseOuter LimitRed/blk5NACB09J23694
16011652SchwinnSidewinderBlack/green15JJ0209
16012391MagnaGreat DividePink/White10121521
16013212RoadmasterGranite PeakBlueSNFSD11CM4821
16013212SchwinnSidewinderRed/blkV43Y26645
16013932MongooseN/APink/WhiteSNFSD11JB3837
16013945MagnaGreat DivideGreyDJDD053163
16013961CarsStrollerGrey/orangeN/A
16013987MTBN/APinkN/A
16013987ThrusterChaosBlack1009091077
16014098NextTiaraPurpleLBH2452G
16014804NextChaosGreenHS090704436
16015775SchwinnHyperSilverD1G11G019249
16015786NextPower SurgeOrangeDTCBG013382
16016027HuffyDecayBlackSNHBZ13F09878
16016027MagnaDouble DivideSilver96TD038085
16016036MongooseBlitzGreenSNFSD13C8936
16016076La JollaN/APurple/whiteGS111200013
16016087RoadmasterMountain FuryBlueF03080002297
16016321Diamond BackOutlookBlue/Black5E08037
16016633Dirt BikeN/ASpray painted redN/A
16016687Trek800Green/SilverTBI0405C49E9109
16017759StrollerSafety FirstBlack/PinkN/A
RESOLUTION NO.7806
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,
APPROVING THE GRANT AGREEMENT WITH THE
MINNESOTA DEPARTMENT OF PUBLIC SAFETY, ENTITLED
VIOLENT CRIME ENFORCEMENT TEAMS 2017,
FOR THE SOUTHWEST METRO DRUG TASK FORCE
WHEREAS, the City has been a participating member of the Southwest Metro
Drug Task Force since its inception; and
WHEREAS,the Task Force has successfully brought about numerous drug
convictions; and
WHEREAS, each year the City enters into a cooperative agreementin order to
continue to participate; and
WHEREAS, the City currently serves as the financial agent of the Task Force and
has served in that capacity for several years; and
WHEREAS, in the capacity of financial agent, the City has entered into a
cooperative agreement with the Minnesota Department of Public Safety, Office of Justice
Programs,to administer federal grant funds that partially fund the Task Force.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that theMayor and City Clerk are hereby
authorized to enter into a cooperative agreement with the Minnesota Department of
Public Safety, Office of Justice Programs,for the Grant Program entitled Violent Crime
Enforcement Teams 2017, for the Southwest Metro Drug TaskForce.
Adopted in regular session of the City Council of the City of Shakopee,
th
Minnesota,held this6day ofDecember2016.
______________________________
Mayor of the City of Shakopee
ATTEST:
___________________________
City Clerk
SOUTHWESTMETRODRUGTASK
FORCEJOINTPOWERS AGREEMENT
ThepartiestothisAgreementaregovernmentalunitsoftheStateofMinnesota.This
471.59.
AgreementismadeandenteredintopursuanttoMinnesotaStatutesSection
THISAGREEMENT
,
madeandenteredintobyandbetweenCarverCounty
Sheriff'sOffice,BrowntonPoliceDepartment,McLeodCountySheriff'sOffice,Winsted
PoliceDepartment,ScottCountySheriff'sOffice,LesterPrairiePoliceDepartment,
HutchinsonPoliceDepartment,SouthLakeMinnetonkaPoliceDepartment,Shakopee
PoliceDepartment,PriorLakePoliceDepartment,BellePlainePoliceDepartment, New
Prague Police DepartmentandJordanPoliceDepartmentallorganizedunderthelawsof
thestateofMinnesota;
WHEREAS
,471.59
MinnesotaStatutes,Section providesthattwoormore
governmentalunitsmaybyAgreementjointlyexerciseanypowercommontothe
contractingParties;
NOW,THEREFORE
,471.59
PursuanttoMinnesotaStatutesandinconsiderationof
themutualcovenantsandpromiseshereinaftercontained,itisagreedbyand betweenthe
CityandtheCountyasfollows:
SECTIONI
GENERALPURPOSE
1.1
ThegeneralpurposeofthisAgreementistoprovideforanorganizationthroughwhich
thepartiesmayjointlyandcooperativelyprovidefortheestablishmentandoperationofamulti-
jurisdictionaldrugtaskforcewhichwillaidinreducingfelonyleveldrugtraffickingwithinthe
parties'jurisdictions.
SECTIONII
DEFINITIONOF
TERMS
2.1
ForpurposesofthisAgreement,thetermsdefinedinthisSectionshallhavethemeanings
giventhem.
"SouthwestMetroDrugTaskForce
"
2.2
meanstheorganization createdpursuantto
this Agreement,whichorganizationishereinafterreferredtoasthe"TaskForce."
"Governing Board"
2.3
means the Governing Board of Directors of the Task
Force, consistingofonedirectorfromeachgovernmentalunitwhichisamemberoftheTask
Force.
"GovernmentalUnit
"
2.4
meansanycounty,city,village,borough,townorother
political subdivisionoftheStateofMinnesotaoranyjointpowersorganizationintheStateof
Minnesota.
1
2.5
"Member"meansagovernmental unitorjoint powersorganizationwhichentersinto
thisAgreementandis,atthetimeinvolved,apartyingoodstanding.
2.5.1VotingMembers:
CarverCountySheriff’sOffice,McLeodCountySheriff’sOffice,ScottCounty
Sheriff’sOffice,HutchinsonPoliceDepartment,SouthLakeMinnetonkaPolice
Department,ShakopeePoliceDepartment,PriorLakePoliceDepartment,Belle
PlainePoliceDepartment,New Prague Police DepartmentandJordanPolice
Department, LesterPrairiePoliceDepartment.
2.5.2PartnerAgainstDrugs
:
BrowntonPoliceDepartment,WinstedPoliceDepartment.
SECTIONIII
MEMBERSHIP
3.1 AnyGovernmentalUnitthathasalawenforcementagencyandislocatedinHennepin,
Carver,ScottorMcLeodCountyiseligibletobeaMemberoftheTaskForce.
3.2 AGovernmentalUnitdesiringtobeaMembershallexecuteacopyofthisAgreement
andshallpaytheestablishedmembershipcharges.
3.3 The initial Members shall be those Members whojoined the Task Force asvoting
MembersonorpriortoJanuary1,2011.
3.4
GovernmentalUnitsjoiningtheTaskForceafterJanuary1,2011,shallbeadmittedonly
uponthefavorablevoteoftwo-thirdsoftheGoverningBoardofdirectors.TheGoverning
BoardmayimposeconditionsupontheadmissionofMembersotherthaninitialMembers.
SECTIONIV
BOARDOFDIRECTORS
4.1GoverningBoardofDirectors.ThegoverningbodyoftheTaskForceshallbeitsboardof
directors.TheboardofdirectorsoftheTaskForceshallconsistofthefollowing:thechieflaw
enforcementofficerofeachMemberorhisorherdesignee("GoverningBoard").
A.Governing Board directors shall be full-time peace officers employed by the
appointingMember.
B.GoverningBoarddirectorsshallnotbedeemedtobeemployeesoftheTaskForce
andshallnotbecompensatedbytheTaskForce.
4.2Dutiesof theGoverningBoard
A.GoverningBoardshallberesponsiblefortheoverallmanagementandbudgetof
theTaskForce.
B.TheGoverningBoardshallcoordinateinformationbetweentheMembers,the
PartnersAgainstDrugsandtheTaskForce.
4.3PowersoftheGoverningBoard.
A.TheGoverningBoardmayadoptbylawstogovernitsoperation.Suchbylaws
mustbeconsistentwiththisAgreementandallapplicablelawsandregulations.
B.TheGoverningBoardmayenterintoanycontractnecessaryorproperforthe
exerciseofitspowersorthefulfillmenttoitsdutiesandenforcesuchcontractsto
theextentavailableinequityoratlaw,exceptthattheGoverningBoardshallnot
enterintoanycontractinwhichthetermexceedsoneyear.
C.TheGoverningBoardmaycontractwithanyMembertoactasitsfiscalagentand
providebudgetingandaccountingservicesnecessaryorconvenientforthe
GoverningBoard,includingmaintainingtheTaskForce'sfinancialrecords.Such
servicesmayinclude,butarenotlimitedto:managementofTaskForceaccounts
andfunds,paymentforcontractedservicesandotherpurchases,andbookkeeping
andrecordkeepingservices.
D.TheGoverningBoardshalldisbursefundsinamannerwhichisconsistentwith
thisAgreementand,if applicable,withthemethodprovidedbylawforthe
disbursementoffundsbytheMemberundercontracttoprovidebudgetingand
accountingservices.
E.TheGoverningBoardmayapplyforandacceptgifts,grantsorloansofmoneyor
otherproperty(excludingrealproperty)orassistancefromtheUnitedStates
government,theStateofMinnesota,lawenforcementagencies,corporations,non-
profitcorporationsoranyperson,association,oragencyforanyofitspurposes;
enterintoanyagreementinconnectiontherewith;andhold,useanddisposeof
suchmoneyorotherpropertyandassistanceinaccordancewiththetermsofthe
gift,grantorloanrelatingthereto.
F.TheGoverningBoardmustobtainandmaintainliabilityinsuranceinamountsnot
lessthanthestatutoryliabilitylimitsestablishedunderMinnesotaStatutes
Chapter466.TheGoverningBoardmayobtainotherinsuranceitdeems
necessarytoinsuretheTaskForce,theGoverningBoard,theMembers,the
PartnersAgainstDrugsandemployeesoftheMembersforactionsarisingoutof
thisAgreement.ThecostsofliabilityinsuranceshallbepayablefromTaskForce
funds.TheTaskForceshallnottakeanyactionsunderthisAgreementuntilsuch
liabilityinsuranceisineffect.
AllpowersgrantedhereinshallbeexercisedbytheGoverningBoardinafiscally
G.
responsiblemannerandinaccordancewiththerequirementsoflaw.
TheGoverningBoardmaycooperatewithotherfederal,stateandlocallaw
H.
enforcementagenciestoaccomplishthepurposeforwhichtheTaskForceis
organized.
4.4Terms.
AppointeestotheGoverningBoardshallserveatthepleasureoftheappointing
Member,andmayberemovedonlybytheappointingMember.
4.5Meetings.
TheGoverningBoardshallhaveregularmonthlymeetings.Specialmeetings
maybeheldbygivingreasonablenoticetoallMembers.Atthemeetings,theGoverningBoard
willestablishandsetpoliciesand proceduresfortheTaskForce,reviewtheTaskForce's
operationalactivitiesandexpendituresanddiscussotheritemsrelatedtotheTaskForce's
operations. ThepresenceofasimplemajorityoftheGoverningBoarddirectorsshallconstitute
aquorum.Intheeventthatadirectorisunabletoattendameeting,theMember'schieflaw
enforcementofficermayassignanalternatetoattendandvoteinhisorherplace.
4.6Voting.
EachVotingMembershallhaveonevoteatanymeetingoftheGoverning
Board.Proxyvotesarenotpermitted.TheGoverningBoardshallfunctionbyamajorityvoteof
directorsoralternatedirectorspresent,providedthataquorumispresent.
4.7Records.
TheExecutiveDirectorshallberesponsibleformaintainingallminutes,
records,booksandreportsoftheTaskForce.ThebooksandrecordsoftheTaskForce,including
theminutesandthefullyexecutedoriginalofthisAgreement,shallbekeptattheofficeofthe
TaskForceCommander.
4.8OrganizationalStructure.
TheTaskForceisamulti-jurisdictionaltacticalunitconsistingofMember
A.
agencies.TheGoverningBoardshallsupervisetheoperationsoftheTaskForce.
B.TheGoverningBoardshallelecta GoverningBoarddirectortoserveasthe
ExecutiveDirectoroftheTaskForceonanannualbasis.TheExecutiveDirector
shallberesponsibleforpresidingoverGoverningBoardmeetings,takingmeeting
minutesandmaintainingfrequentcommunicationwiththemembersofthe
GoverningBoardandtheTaskForceCommander.
C.TheGoverningBoardshallappointaTaskForceCommander.TheTaskForce
CommanderreportstotheExecutiveDirector.TheTaskForceCommandershall
beresponsibleforworkingwiththeappointedfiscalagentoftheTaskForce,
managingoperationaldisbursementsandapplyingforandmanaginganygrants
thatarereceivedbytheTaskForce.TheTaskForceCommanderhasthe
authorityandresponsibilityofdirectingallTaskForceinvestigatoractivities,
including,butnotlimitedto,assigningwork,transferringinvestigators,
developingbestpracticesandpoliciesfortheTaskForce,writinglettersof
commendationforinvestigators,suspendinginvestigatorsfromTaskForceduties
andorderingthembacktotheiragency,recommendinginvestigatorassignment
cancellationstotheGoverningBoardandevaluatingtheperformanceofthe
investigators.TheTaskForceCommandermustreportonhisorheractivitiesat
leastquarterlytotheGoverningBoard.
SECTIONV
PARTNERSAGAINSTDRUGS
5.1
It iscontemplatedthatcertainGovernmentalUnitsmaydesiretofollowcloselythe
activitiesoftheTaskForce,toreceivedetailedinformationaboutTaskForceoperationsand
receivethe TaskForceservices,butdonothavethecapacity toprovideofficerstoserve onthe
TaskForce.SuchGovernmentalUnitmayaffiliatewiththeTaskForceasa"PartnerAgainst
Drugs."
5.2
AGovernmentalUnitdesiringtobecomea PartnerAgainstDrugsmaydosointhesame
mannerasisapplicabletobecomingaMemberoftheTaskForce,exceptasotherwiseprovided
inthisSection.
5.3
AtthetimeofjoiningtheTaskForceasaPartnerAgainstDrugs,theGovernmentalUnit
shallindicatetotheTaskForceinwritingthatitisnotrequestingtojoinasaMemberbutasa
PartnerAgainstDrugs.
5.4
APartnerAgainstDrugsmayappointarepresentativeandanalternativerepresentativeto
attendthemeetingsoftheGoverningBoardbutsuch representative(oralternate)shallbe
withoutvotingpowershallnotbeeligibletoserveastheExecutiveDirectororTaskForce
Commanderandshallnotbecountedforquorumpurposes.
5.5
TheGoverningBoardmayestablishthechargestobepaidbyPartnersAgainstDrugsand
forthatpurposeitmayclassifyPartnersAgainstDrugsinaccordancewiththeirvarying
circumstances.
5.6ChangeinStatus.
APartnerAgainstDrugsmayapplyformembershipstatus and
becomea regularMemberoftheTaskForce.
5.7Withdrawal.
APartnerAgainst Drugsmaydiscontinue itsassociationwiththeTask
ForceatanytimebygivingwrittennoticeofwithdrawaltotheExecutiveDirectoroftheTask
Force.NorefundwillbemadebytheTaskForceoftheannualcontributionpaidbythe
withdrawingPartnerAgainstDrugs.
SECTIONVI
BUDGETANDFINANCE
6.1FinancialRecords.
TheTaskForceCommandermustworkwiththeGoverningBoard's
fiscalagenttomaintaintheTaskForce'sfinancialrecords.Thefinancialrecordsmustdetailthe
TaskForce'sincomeandexpenditures.Theymustbeavailableforreviewatanytimebythe
TaskForceMembers.
6.2Budget.
ByDecember15thofeachyear,theTaskForceCommandershallpreparea
budgetforthefollowingcalendaryeartobeadoptedbytheGoverningBoard.TheGoverning
Boardmayamendthebudgetfromtimetotime.EachMembershallhavealineiteminitsown
budgetdedicatedtotheTaskForce.
6.3Funding.
TheMembersintendtofundtheTaskForcethroughfederalandstategrants
thatareadministeredbytheMinnesota DepartmentofPublicSafetyandannualcontributions
paidbyeachMemberandthePartnersAgainstDrugs.Assetsseized andforfeited throughlawful
channelsbytheTaskForceshallbecomeTaskForceassetsandmaybeusedassupplemental
fundingforTaskForceoperationsandexpenses.TheGoverningBoard shallestablishthe
contributionamountforeachMemberandPartnerAgainstDrugs.IntheeventthattheGoverning
BoardisgoingtochangeacontributionamountforaparticularMemberorPartnerAgainst
Drugs,itshallprovidethatMemberorPartnerAgainstDrugswithnoticeinasufficient
amountoftimesothattheMemberorPartnerAgainstDrugs'councilorboardisabletoinclude
thechangein itsTaskForcecontributionamountinitsbudgetforthenextyear.
6.4Accounting.
AllTaskForcefundsshallbeaccountedforaccordingtogenerallyaccepted
accountingprinciples.AreportonallreceiptsanddisbursementsshallbeforwardedbytheTask
ForceCommandertotheGoverningBoardmonthlyandonan annualbasis.Allexpendituresof
theTaskForce 'mustbeapprovedbytheGoverningBoard.
6.5GrantRequirements.
TheTaskForceshallcomplywithallreportingrequirementsthat
arerequiredforanygrantsthatit receives.
SECTIONVII
OPERATIONS
7.1TaskForceInvestigators.
TheTaskForceshallbecomposedoftheTaskForce
CommanderandacertainnumberofTaskForceinvestigators,whoarelicensedpeaceofficers
whichareemployedandcompensatedbytheMembers'lawenforcementagenciesbut shalldevote
100percentoftheirtimetoTaskForceoperations.TheTaskForceinvestigatorsshallworkon
behalfoftheTask Forcebygatheringandactingoninformationandinvestigatingspecificcases
relatedtofelonyleveldrugdistributionintheTaskForceMembers'andPartnersAgainstDrugs'
jurisdictions.TheTaskForceCommander andTaskForceinvestigatorsalsomayassist
MembersandPartnersAgainstDrugs'lawenforcementagenciesininvestigations,provide
MembersandPartnersAgainstDrugs'lawenforcementagencieswithtechnicaladviceand
support,andprovideneededequipmenttoMembersandPartnersAgainstDrugs,ifavailable.
ThenumberofTaskForceinvestigatorsshallbedeterminedfromtimetotimebytheGoverning
Board.TaskForceinvestigatorsshallhavediscretionarypowersofarrestinallMembersand
PartnersAgainstDrugs'jurisdictions,pursuanttoMinnesotaStatutesSection471.59,subdivision
12.
forAssignmentofTask ForcePersonnel.
7.2 Reimbursement
TheTaskForce
CommanderandtheTaskForcepersonnelshallbeemployedandcompensatedbytheMembers'
lawenforcementagencies.TheTaskForceshallreimburseMemberswhoassigntheirpersonnel
totheTaskForcea certainrateassetbytheGoverningBoardfromtimeto time.
7.3AssignmentofaTaskForceInvestigator.
ATaskForceinvestigator'sassignmentto
theTaskForceshallbeconsideredaprivilege.Ifanyinvestigatorisnotperformingatan
acceptablelevel,orviolatestheTaskForce'spoliciesorprocedures,theTaskForceCommander
shallhavetheauthoritytosendtheinvestigatorbacktohisorheragencyfortheremainderofhis
orhershift.TheTaskForceCommandermustthencontacttheinvestigator'ssupervisororchief
lawenforcementofficerregardingtheissue.TheTaskForceMember,astheinvestigator's
employerisresponsiblefortakinganydisciplinaryactionormakinganychangeinassignment
thatitdecidesisappropriate.Anychangetoaninvestigator'sassignmenttotheTaskForcemust
beapprovedbytheGoverningBoard.
7.4LocationoftheTaskForce.
TaskForceinvestigatorsshallbelocatedattheTask
ForceFacility.TheTaskForceinvestigators'dailyTask Force activitieswillbesupervisedand
coordinatedbytheTaskForceCommander.AllTaskForce equipment,informationandrecords
shallbestoredattheTask ForceFacility.
7.5InformationandRecords.
TheTaskForceCommandershallberesponsiblefor
maintaininganintelligencedatabasefortheTaskForce.Thisdatabaseshouldcontain
informationrelevanttoasuspect'spersonalinformationandanyallegedcriminalactivity.Task
Forceinvestigatorsshallberesponsibleforpromptlyenteringrelevantintelligenceinformation
intotheTaskForceintelligencedatabase.TaskForceinvestigatorsshallalsoberesponsiblefor
maintainingtheirowninformantusageandreliabilityrecordsatthedirectionoftheTaskForce
Commander.TheTaskForceCommandershallalsomaintainastatisticalrecordkeepingsystem
thatcontainsinformationrelevanttoallTaskForcearrests,propertyseizures,controlled
substanceseizuresandforfeitures.TaskForceinvestigatorsmusttimelyfileallrequiredTask
Forcereports,documentsandotheradministrativeandcaseworkwiththeTaskForce
Commander.
7.6TaskForceInvestigatorTraining.
TaskForceinvestigatorsassignedtoinvestigate
narcoticsviolationsareencouragedtoobtaintraininginthefollowingareaspriortoassignment
or as soon as reasonably practical thereafter: i) search warrants/entries/raid planning and
execution;ii)civilprocess/forfeitureprocedures;iii)evidence
collection/testing/handling/packaging/documentation;iv)surveillancetechniques/counter
surveillanceawareness;v)electronicsurveillancedeviceusage/capabilities/limitations;vi)
formalcomplaints/charging;vii)covertoperations/plainclothes/undercoveroperations;viii)
interview/interrogation/statements; ix)crimescenemanagement;andx)investigativestrategies.
SECTIONVIII
EQUIPMENTANDPROPERTY
8.1Property.
Allindividuallyownedprope1iybroughtbyaMemberorPartnerAgainst
DrugsintotheTaskForceshallremainthepropertyofthatentity.Anypropertypurchasedby
theTaskForceshallremainthepropertyoftheTaskForce.IntheeventtheTaskForceis
disbanded,the remaining propertyownedbyTaskForceshallbedistributedequallytothe
currentMembersoftheTaskForce.
8.2EquipmentDamage.
EachMemberorPartnerAgainstDrugsshallberesponsiblefor
damagetoorlossofitsownequipmentoccurringduringTaskForceoperations.EachMember
orPartnerAgainstDrugswaivestherighttosuetheTaskForceandanyothermemberorPartner
AgainstDrugsforanydamagestoorlossofitsequipment,evenifthedamagesorlosseswere
causedwhollyorpartiallybythenegligenceofanyotherMemberorPartnerAgainstDrugsor
theirofficers,employeesoragents.
8.3VehiclesandEquipment.
Membersshallprovideemployeesthatareassignedtothe
TaskForcewithaweaponandacellphone.TheTaskForcemayissueadditionalequipmentto
itspersonnelasnecessary.TheTaskForceshallprovideallassignedemployeeswithaTask
Force-ownedvehicle,whichwillbemaintainedandinsuredbytheTaskForce.Membersshall
beresponsibleforprovidingfuelforthevehicles.
8.4Forfeitures.
AssetsseizedandforfeitedthroughlawfulchannelsbytheTaskForcewill
beTaskForceassetsandwillbeusedassupplementalfundingforTaskForceoperations.
Forfeitedfunds,onceclearedbythedistrictcourtwillbedistributedbytheTaskForceaccording
toMinnesotaStatutes.TheTaskForce'sportionofthesefundswillbeusedbytheTaskForceto
offsetanyofthematchingfundsbudgeted items.ThesefundswillalsobeusedbytheTask
ForceinconjunctionwithlocalmatchdollarstocontinueTaskForceoperationsshouldthegrant
amountbereducedorthegrantisdenied.TheTaskForceCommander,inconjunctionwiththe
TaskForcefiscalagent,isresponsible forkeepingallfinancialrecordsrelatingtothe
disbursementofforfeitures.Forfeiteditemssuchasjewelry,vehicles,orrealestatemaybesold
ordisposedofbytheTaskForceinamannerpermittedbylaw.AllfirearmsseizedbytheTask
ForcemustbefirstofferedtoMembersforlawenforcementuse.The remainingfirearmswillbe
destroyediftheyaredeemedunusablebytheTask Force.
SECTIONIX
EMPLOYEES
9.1Workers'Compensation.
EachMemberandPartnerAgainstDrugsshallbe responsible
forinjuriestoordeathofitsownemployeesinconjunctionwithservicesprovidedpursuantto
theAgreement.EachMembershallmaintainworkers'compensationcoverageorself-insurance
coverage,coveringitsownpersonnelwhiletheyareassignedtotheTaskForce.EachMember
waivestherighttosueanyotherpartyforanyworkers'compensationbenefitspaidtoitsown
employeeortheirdependents,eveniftheinjurieswerecausedwhollyorpartiallybythe
negligenceofanyotherMemberorPartnerAgainstDrugsoritsofficers,employeesoragents.
9.2
GoverningBoarddirectors,theExecutiveDirector,theTaskForceCommanderandall
TaskForceinvestigatorsand staff shallremainemployeesoftheMemberthathas
assignedthemtotheTaskForceandshallbecompensatedbythatMember,nottheTaskForce.
Appointmentsof theExecutiveDirectorandtheTaskForceCommandershallrequirethe
concurrenceoftheemployingMember'schieflawenforcementofficer.
SECTIONX
INDEMNIFICATION
10.1
TheTaskForceshallbeconsideredaseparateanddistinctpublicentitytowhichthe
Membersandthe PartnersAgainstDrugshavetransferredallresponsibilityandcontrolfor
actionstakenpursuanttothisAgreement.Tothefullestextentpermittedbylaw,actionsbythe
membersandPartnersAgainstDrugspursuanttothisAgreementareintendedtobeandshallbe
construedasa"cooperativeactivity"anditistheintentoftheMembersandthePartnersAgainst
Drugsthattheyshallbedeemeda"singlegovernmentalunit"forthepurposesofliability,asset
forthinMinnesotaStatutesSection471.59,subdivisionla(a);providedfurtherthatforpurposes
ofthatstatute,eachMemberandPartnerAgainstDrugsexpresslydeclinesresponsibilityforthe
actsoromissionsoftheotherparty.TheMembersandPartnersAgainstDrugsarenotliablefor
theactsoromissionsoftheotherMembersandPartnersAgainstDrugsexcepttotheextentto
whichtheyhaveagreedinwritingtoberesponsible.
10.2
TheTaskForceshalldefend,indemnifyandholdharmlesstheMembersandPartners
AgainstDrugsagainstallclaims,losses,liabilities,suits,judgments,costsandexpensesarising
outofactionorinactionoftheGoverningBoard,itsdirectors,theExecutiveDirector,theTask
ForceCommanderandotheremployeesoragentsoftheTaskForcepursuanttothisAgreement.
TheTaskForceshalldefendandindemnifytheemployeesofanyMemberactingpursuanttothe
AgreementexceptforanyactoromissionforwhichtheMember'semployeeisguiltyof
malfeasance,willfulneglectofdutyorbadfaith.ThisAgreementtodefendandindemnifydoes
notconstituteawaiverbytheTask ForceoranyMemberorPartnerAgainstDrugsofthe
limitationsonliabilityprovidedbyMinnesotaStatutesChapter466.
SECTIONXI
DURATION,DISSOLUTIONOFTHEAGREEMENT
11.1Dissolution.
ThisAgreementshall remaininfullforceandeffectunlessamajorityofthe
Members'governingbodiesvoteinfavorofdissolution,ifdissolutionisnecessitatedby
operationoflawasaresultofadecisionbyacourtofcompetentjurisdiction,orwhenamajority
ofremainingMembersagreetoterminatetheAgreementuponadatecertain.
11.2Withdrawal.
AnyMembermayterminateitsparticipationinthisAgreementupon30
days'writtennoticetotheGoverningBoard.NorefundwillbemadebytheTaskForceofthe
annualcontributionpaidbythewithdrawingMember.AllrightstoTaskForcefundsandassets
arerelinquishedbytheMemberuponwithdrawal.WithdrawalbyanyMembershall not
terminatethisAgreementwithrespecttoanypartieswhohavenotwithdrawn.Withdrawalshall
notdischarge anyliabilityincurredbyanyMemberpriortowithdrawal.Suchliabilityshall
continueuntildischargedbylaworagreement.
11.3EffectofTermination.
TerminationofthisAgreementshallnotdischargeanyliability
incurredbytheTaskForceorbytheMembersduring thetermofthisAgreement.Upon
terminationofthisAgreementandafterpaymentofalloutstandingobligations,property,
equipmentorsurplusmoneyheldbytheTaskForceshallbedisbursedasfollows:
A.Allindividually-ownedpropertyandequipmentbroughtintotheTaskForcebya
MemberremainsthepropertyofthatMember,eveniftheMemberisnolongera
MemberoftheTaskForce;and
B.Anyremainingproperty,equipmentandanysurplusmoneyownedbytheTask
ForceshallbedistributedequallytothecurrentMembers.
SECTIONXII
AMENDMENT
12.1Modification.
ThisAgreementsetsforthallunderstandingsoftheMembers and
PartnersAgainstDrugs.Allprioragreements, understandings, representations whetherconsistent
orinconsistent,verbalorwritten,concerningthisAgreement,aremergedintoand superseded
bythiswrittenAgreement.NomodificationoramendmenttotheAgreementshall bebinding
onanyMemberorPartnerAgainstDrugsunlesseachMemberandPartnerAgainst Drugs
agreesinwritingtotheproposedchangeoramendment.
12.2Submittal.
AnyMemberorPartnerAgainstDrugswishingtosubmitanamendmentto
thisAgreementshalldosobysubmittingawrittenproposaltotheGoverningBoardata
regularlyscheduledorspecialmeeting.TheGoverningBoardshallforwardtheproposed
amendment,witharecommendation,toeachMemberandPartnersAgainst Drugswithin90
daysofreceiptoftheproposedamendment.
12.3ResponsetoProposedAmendment.
EachMemberandPartnerAgainstDrugsshall
respondtoaproposedamendmentwithin60daysofreceiptfromtheGoverningBoard.Ifno
responseisreceivedfromanymember,theamendmentisdeemedtoberejected.
SECTIONXIII
MISCELLANEOUS
13.1DataPractices.
TheMembersandPartnersAgainstDrugsagreetocomplywiththe
MinnesotaGovernmentDataPracticesAct,MinnesotaStatutesChapter13,asitappliestoall
datacreated,collected,received,stored,used,maintainedordisseminatedbytheTaskForce. If
aMemberoraPartnerAgainstDrugsreceivesarequesttoreleasethedatareferredtointhis
section,itmustimmediatelynotifytheTaskForceCommander.TheTaskForceCommander
willgivetheMemberorPartnerAgainstDrugswhohasreceivedthedatarequestinstructions
concerningthereleaseofthedatatotherequesterbeforethedata isreleased.
13.2Audit.
Thebooks,recordsanddocumentsrelevantto thisAgreementaresubjecttoaudit
bytheMembers,thePartnersAgainstDrugsandtheStateofMinnesotaatreasonabletimesupon
writtennotice.
10
SOUTHWESTMETRODRUGTASKFORCE
JOINTPOWERSAGREEMENT
January 1,2017-December31,2017
SIGNATUREPAGE
INWITNESSWHEREOF,theundersignedGovernmentalUnithascausedthisAgreementto
besignedanddeliveredonitsbehalf.
________________________________________________
(Name of Government Unit)
By:________________________________________________
Its:________________________________________________
By:________________________________________________
Its:________________________________________________
Date:__________________,20___.
SCHOOL RESOURCE OFFICER AGREEMENT BY AND BETWEEN
SHAKOPEE INDEPENDENT SCHOOL DISTRICT #720 AND
THE CITY OF SHAKOPEE
th
This agreement made and entered into this 6day of December, 2016, by and between
the CITY OF SHAKOPEE and SHAKOPEE SCHOOL DISTRICT #720.
GOALS AND OBJECTIVES
1.Establish a positive working relationship in a cooperative effort to prevent
juvenile delinquency and assist in student development.
2.Maintain a safe and secure environment on campus, which will be conducive to
learning.
3.Promote positive attitudes regarding the police role in society and to inform
students of their rights and responsibilities as lawful citizens.
A.EMPLOYMENT AND ASSIGNMENT OF SCHOOL RESOURCE OFFICER
1.The City agrees to provide a total of four (4) School Resource Officers(SRO’s)to
the district for assignment as needed to the Junior/Senior High Schools and/or the
Middle and Elementary Schools for the 2017calendar year.
2.The City shall select the School Resource Officersand assign one to each school.
3.In the event the SRO is absent from work, the SRO is to notify both his/her police
supervisor and the principal at the school to which they are assigned. The City
agrees to assign a SRO alternate in case of long-term illness.
4.School Resource Officers shall remain employees of the City and shall not be
employees of Shakopee School District #720. The School District and the City
acknowledge that the School Resource Officersremain responsive to the
command of the Shakopee Police Department.
5.The City shall provide any required clothing, uniforms, vehicles, necessary
equipment and supplies for the SROto perform law enforcement duties. The
School District shall provide the School Resource Officerswith an office,
telephone, and other supplies necessary to perform required duties as outlined
pursuant to Section C.of this agreement.
B.HOURS AND SPECIAL EVENTS
1.Each SRO isassigned to a school on a full-time basis. The SRO’s shall be on
duty at their assigned schools prior to school’s start and at school’s dismissal,
except in cases when the SRO is flexing their schedule to attend a school event
outside regular school hours. During regular hours, SRO’s may be off campus
performing such tasks as may be required by their assignment (i.e., Court,
Training, Arrest).
Page 1
2.If authorized by his/her supervisor, the SRO shall be present at school special
events that occur outside of normal school hours. The City shall be responsible
for any overtime pay associated with the SRO’s attendance at these events.
3.All School Resource Officers shall wear their duty uniform a majority of the time
and carry their duty weapon while at school. A uniform will be worn when the
SRO is engaged in teaching and public speaking duties.
C.DUTIES OF THE SCHOOL RESOURCE OFFICER
1.The SRO shall assist the principal in developing plans and strategies to prevent
and/or minimize dangerous situations that may occur on campus, and also address
other issues determined important by the principal.
2.The SRO shall present programs on various topics to students. Subjects shall
include a basic understanding of law, role of law enforcement, drug awareness,
anger management,and the mission of law enforcement.
3.The SRO’s are encouraged to interact with students on an individual basis and in
small groups.
4.The SRO shall make him/herself available for conferences involving teachers,
parents and faculty.
5.The SRO shall be familiar with agencies and resources that offer assistance to
youth and their families, and make referrals to agencies when necessary.
6.The SRO shall take law enforcement action when necessary.
7.The SRO shall contact the principal of the school or their designee about his or
her actions to make them aware of arrest or crime.
8.The SRO shall notify the principal or their designee before removing a student
from school.
9.The SRO can take law enforcement action against intruders and unwanted guests
who appear on school property.
10.The SRO shall conduct investigations of crimes, which occur at their assigned
schools,and use other resources, if needed, for follow-up investigations.
11.The SRO will turn in a monthly summation report to the SRO supervisor at the
end of every month.
12.The SRO shall not be used as a school disciplinarian. If the principal believes an
incident is a violation of the law, they may contact the SRO to see if law
enforcement action is needed.
Page 2
13.The SRO shall follow the Shakopee Police Department’s Standard Operating
Procedures and General Orders when confiscating drugs from students on school
property.
14.The SRO shall follow the guidelines of the Minnesota State Statutes, Case Law,
School Board Policy and the Shakopee Police Department’sStandard Operating
Procedures and General Orders in regards to investigations, interviews and
searches relating to juveniles.
D.PRIVACY OF PUPIL RECORDS
Both the City and School District agree they will be in compliance with all data privacy
laws and rules.
E.RIGHTS AND DUTIES OF SHAKOPEE SCHOOL DISTRICT #720
The School District shall provide to the full-time SRO the following materials and
facilities, which are deemed necessary to the performance of the SRO:
1.Access to a temperature controlled and properly lighted private office containing
a telephone line to be used for general business purposes.
2.A desk with drawers, a chair and a filing cabinet, which can be locked and
secured.
3.Access to a computer terminal or computer hook-up.
The City will supply the officers with the usual and customary office supplies and forms
required in the performance of their duty.
F.PROGRAM FUNDING
The School District will fund 33.5%of threeofficers’ annual salary and benefitsfor the
school year, which totals $109,758. The School District will also fund 100% of the fourth
SRO’s salary and benefits, which totals $90,352. The total program funding amount for
the 2017calendar year totals $200,110for the School District.
G.INDEMNIFICATION
Except for claims arising out of the willful or negligent act of the other party or its
representatives, each party shall indemnify and defend the other party against all claims,
expenses, and liabilities incurred, including reasonable attorney fees, related to claims for
loss of life, personal injury, and/or damage to property arising out of any occurrence in,
upon or at the School District properties in accordance with the execution of the School
Resource Officers’duties under this contract.
H.NOTICE
Page 3
Any notice, demand, request, or other communication that may or shall be given or
served by the parties, shall be deemed to have been given or served on the date the same
is deposited in the United States mail, registered or certified, postage prepaid, and
addressed as follows: If to the City-Attn: Police Chief, Shakopee Police Department,
475 Gorman Street, Shakopee, Minnesota 55379; and,If to the School District-Attn:
Superintendent, 1200 Town Square, Shakopee, Minnesota 55379.
I.DISMISSAL OF SRO
1.In the event the principal of the school that the SRO is assigned to feels that the
particular SRO is not effectively performing his or her duties and responsibilities,
the principal shall contact the SRO supervisor. Within a reasonable amount of
time, after receiving the information from the principal, the SRO supervisor shall
advise the Chief of Police of the principal’s request. If the Chief of Police
desires, the principal and the Chief of Police,or their designees, shall meet with
the SRO to mediate or resolve any problems, which may exist.
2.The Chief of Police may dismiss or reassign a SRO based upon the Shakopee
Police Department’s rules, Regulations and General Orders.
3.Either party may terminate this agreement upon a sixty (60) day written notice to
the other of such termination. In the event of a termination, any payments due
shall be prorated.
J.ENTIRE AGREEMENT; AMENDMENTS
This contract constitutes the entire agreement between the partiesand no other agreement
prior to this agreement or contemporaneous herewith shall be effective except as
expressly set forth or incorporated herein. Any purported amendment shall not be
effective unless it shall be set forth in writing and executed by bothparties.
IN WITNESS WHEREOF
, the parties have caused this agreement to be signed
by their duly authorized officers.
Signed, sealed and delivered in the presence of:
SHAKOPEE SCHOOL DISTRICT #720, SHAKOPEE, MINNESOTA
_______________________________ ______________________________
Dr. Rod Thompson, Superintendent Chair, ISD #720 Board of Directors
_______________________________ ______________________________
Mayor City Clerk
______________________________
City Administrator
Page 4
RESOLUTION NO. 7804
A Resolution
Ordering Plans and Specifications For The
Sanitary Sewer Extension from CSAH 16 to Whispering Oaks Lift Station
Project No. 2017-3
WHEREAS,
pursuant to an extension agreement-adopted by City Council on October 18,
2016, Bolton & Menk, Inc.has prepared a report for the Sanitary Sewer Extension from CSAH 16
to Whispering Oaks Lift Station, by installation of sanitary sewer pipe, directional drilling, boring,
pavingand any appurtenant work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1.
That the improvement is necessary, cost effective and feasible and is ordered as
hereinafter described:
Sanitary Sewer Extension from CSAH 16 to Whispering Oaks Lift Stationand all
appurtenant work.
2.
Bruce Loney, Public Works Director, is hereby designated as the engineer for this
improvement.He shall prepare plans and specifications for the making of such improvements.
3.
The work of this project is hereby designated as part of the 2017-3Public Improvement
Program.
4.
The City Council shall let the contract for all or part of the improvements as authorized
by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2016.
Mayor of the City of Shakopee
ATTEST:
City Clerk
East End Sanitary Sewer
Study
City of Shakopee
November, 2016
{ǒĬƒźƷƷĻķ ĬǤʹ
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ЊВЏЉ tƩĻƒźĻƩ 5ƩźǝĻ
ağƓƉğƷƚͲ ab ЎЏЉЉЊ
tʹ ЎЉАΏЏЋЎΏЍЊАЊ
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Table of Contents
I. INTRODUCTION ...................................................................................................................... 1
II. PURPOSE ................................................................................................................................ 1
III. SANITARY SEWER EXTENSION TO THE WHISPERING OAKS LIFT STATION ............................. 1
IV. SANITARY SEWER SERVICE TO MCGUIRE COURT AND MCGUIRE CIRCLE .............................. 1
V. SANITARY SEWER SERVICE TO SUNSET COURT ...................................................................... 1
VI. SANITARY SEWER SERVICE TO KELLY CIRCLE ......................................................................... 2
VII. COST ANALYSIS ....................................................................................................................... 2
Appendix
Appendix A: Proposed Improvements Drawings
Appendix B: Preliminary Cost Estimates
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵ Table of Contents
East End Sanitary Sewer Study
I.INTRODUCTION
In 2003 the City of Shakopee approved the Whispering Oaks plat. Whispering Oaks is a 136 lot
subdivision located east of CSAH 18 and west of the City of Savage. As part of the Whispering
Oaks improvements a lift station was constructed and sewage is being pumped into Savage. On
March 3, 2003 the City of Shakopee and the City of Savage entered into a Joint Powers Agreement
for interim use of sanitary sewer supply. On September 2, 2016 the City received a letter from the
City of Savage requesting that the City of Shakopee proceed with a trunk sanitary sewer project and
II.PURPOSE
The purpose of this study is to assess the future sanitary sewer needs on the east side of the City.
The study area includes properties adjacent to Muhlenhardt Road, McGuire Circle, McGuire Court,
Sunset Court, Kelly Circle and properties in the Whispering Oaks subdivision. The study will also
include a cost analysis to extend sanitary sewer to eliminate the Whispering Oaks lift station.
III.SANITARY SEWER EXTENSION TO THE WHISPERING OAKS LIFT STATION
The proposed improvements to eliminate the Whispering Oaks lift station consist of connecting to
an existing sanitary manhole located north of CSAH 16 at the intersection with Muhlenhardt Road.
Boring a sewer main in a casing under CSAH 16. Directional drilling a sewer main up the center of
Muhlenhardt Road from CSAH 16 to Horizon Drive. Open cutting a sewer main down the middle
of Horizon Drive from Muhlenhardt Road to CSAH 18 and boring a sewer main in a casing under
CSAH 18 to an existing manhole on the east side of CSAH 18. Restoration will include overlaying
Muhlenhardt Road and reconstructing Horizon Drive.
The proposed improvements are identified in Drawing No. 1 in the Appendix.
The total estimated cost for the proposed improvements to eliminate the Whispering Oaks lift
station is $882,500.
IV.SANITARY SEWER SERVICE TO MCGUIRE COURT AND MCGUIRE CIRCLE
The proposed improvements consist of directional drilling a sewer main from CSAH 16 right-of-
way to the McGuire Circle cul-de-sac and open cutting a sewer main under McGuire Circle and
McGuire Court. A second option for serving McGuire Circle and McGuire Court with gravity
sewer is to direction drill a sewer main from Muhlenhardt Road to the McGuire Circle cul-de-sac.
McGuire Circle and McGuire Court could also be served with a low pressure system. The low
pressure system will be less expensive to construct but will require each property to have a grinder
pump.
The proposed improvements are identified in Drawing No. 2 in the Appendix.
The total estimated cost for the proposed improvements to provide sanitary sewer service to
McGuire Circle and McGuire Court is $309,375.
V.SANITARY SEWER SERVICE TO SUNSET COURT
The proposed improvements consist of installing a 3-inch forcemain from Horizon Drive along the
west side of CSAH 18 to Sunset Court. Properties adjacent to Sunset Court will install grinder
pumps and pump into the 3-inch forcemain.
The proposed improvements are identified in Drawing No. 3 in the Appendix.
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵
East End Sanitary Sewer Study C14.112645 Page 1
The total estimated cost for the proposed improvements to provide sanitary sewer service to Sunset
Court is $137,500.
VI.SANITARY SEWER SERVICE TO KELLY CIRCLE
The proposed improvements consist of directional drilling a 3-inch forcemain from an existing
manhole in the Wildwood Drive cul-de-sac, down a lot line to CSAH 16 right-of-way. The 3-inch
forcemain would be bored under CSAH 16 in a casing and extended east to Kelly Circle. Properties
adjacent to Kelly Circle will install grinder pumps and pump into the 3-inch forcemain.
The proposed improvements are identified in Drawing No. 4 in the Appendix.
The total estimated cost for the proposed improvements to provide sanitary sewer service to Kelly
Circle is $214,500.
VII.COST ANALYSIS
The total estimated cost to extend sanitary sewer to eliminate the Whispering Oaks lift station is
$882,500.
It is proposed to fund this project with Capital Improvement funds, savings realized from
eliminating the lift station, trunk fees collected from the Whispering Oaks plat, future trunk fees,
future SAC fees and lateral sewer connection charges.
By eliminating the lift station and adding a gravity sewer the City will save approximately $10,000
per year in maintenance costs. Over the next 35 years that is a savings of $350,000.
In 2003 the City collected $133,140 in sanitary sewer trunk fees from the Whispering Oaks plat. If
you apply a 3% interest rate since 2003 the present value of the trunk fees paid in 2003 is $195,582.
It is estimated that at least 6 properties, totaling 8 residential equivalent units, could receive sanitary
sewer service directly from this main without paying an assessment.
Proposed cost apportionment is as follows:
Funding from the CIF for the Muhlenhardt Road Overlay $100,000
Future Trunk and SAC Fees $70,000
Cost Savings Over 35 Years from Eliminating the Lift Station $350,000
Present Value of the Whispering Oaks Trunk Fees $195,582
Lateral Sewer Connection Charges $166,918
Total Estimated Project Cost $882,500
If this project is constructed it is recommended that a lateral sewer connection charge based on
equivalent residential units be established. The estimated lateral sewer connection charge per
equivalent residential unit is $20,864.75.
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵
East End Sanitary Sewer Study C14.112645 Page 2
Appendix A: Proposed Improvements Drawings
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵
East End Sanitary Sewer Study
LEGEND:
EXISTING SANITARY SEWER
PROPOSED SANITARY SEWER
0150
300
HORZ.
M
C
G
U
SCALEFEET
I
R
E
C
O
U
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T
C
S
A
H
1
8
S
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N
S
E
T
C
O
U
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T
H
O
R
I
Z
O
N
D
R
I
V
E
CITY OF SHAKOPEE, MINNESOTA
2638 SHADOW LANE, SUITE 200
CHASKA, MINNESOTA 55318
EAST END SANITARY SEWER STUDY
Phone: (952) 448-8838
Email: Chaska@bolton-menk.com
SANITARY SEWER EXTENSION TO WHISPERING OAKS
www.bolton-menk.com
R
NOVEMBER, 2016FIGURE NO. 1
H:\\Shak\\C14112645\\CAD\\C3D\\Display\\112645_SANITARY SEWER EXTENSION.dwg 11/17/2016 8:42 AM
Bolton & Menk, Inc. 2016, All Rights Reserved
LEGEND:
EXISTING SANITARY SEWER
PROPOSED SANITARY SEWER
080
160
HORZ.
SCALEFEET
M
C
G
U
I
R
E
C
O
U
R
T
CITY OF SHAKOPEE, MINNESOTA
2638 SHADOW LANE, SUITE 200
CHASKA, MINNESOTA 55318
EAST END SANITARY SEWER STUDY
Phone: (952) 448-8838
Email: Chaska@bolton-menk.com
SANITARY SEWER SERVICE TO MCGUIRE COURT & MCGUIRE CIRCLE
www.bolton-menk.com
R
NOVEMBER, 2016FIGURE NO. 2
H:\\Shak\\C14112645\\CAD\\C3D\\Display\\112645_SANITARY SEWER EXTENSION.dwg 11/17/2016 8:42 AM
Bolton & Menk, Inc. 2016, All Rights Reserved
LEGEND:
EXISTING SANITARY SEWER
PROPOSED SANITARY SEWER
PROPOSED 3" FORCEMAIN
080
160
HORZ.
SCALEFEET
S
U
N
S
E
T
C
O
U
R
T
H
O
R
I
Z
O
N
D
R
I
V
E
CITY OF SHAKOPEE, MINNESOTA
2638 SHADOW LANE, SUITE 200
CHASKA, MINNESOTA 55318
EAST END SANITARY SEWER STUDY
Phone: (952) 448-8838
Email: Chaska@bolton-menk.com
SANITARY SEWER SERVICE TO SUNSET COURT
www.bolton-menk.com
R
NOVEMBER, 2016FIGURE NO. 3
H:\\Shak\\C14112645\\CAD\\C3D\\Display\\112645_SANITARY SEWER EXTENSION.dwg 11/17/2016 8:42 AM
Bolton & Menk, Inc. 2016, All Rights Reserved
LEGEND:
EXISTING SANITARY SEWER
PROPOSED SANITARY SEWER
PROPOSED 3" FORCEMAIN
080
160
C
HORZ.
S
SCALEFEET
A
H
1
8
K
E
L
L
Y
C
I
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CSAH 16
W
I
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D
W
D
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O
I
O
V
ED
CITY OF SHAKOPEE, MINNESOTA
2638 SHADOW LANE, SUITE 200
CHASKA, MINNESOTA 55318
EAST END SANITARY SEWER STUDY
Phone: (952) 448-8838
Email: Chaska@bolton-menk.com
SANITARY SEWER SERVICE TO KELLY CIRCLE
www.bolton-menk.com
R
NOVEMBER, 2016FIGURE NO. 4
H:\\Shak\\C14112645\\CAD\\C3D\\Display\\112645_SANITARY SEWER EXTENSION.dwg 11/17/2016 8:42 AM
Bolton & Menk, Inc. 2016, All Rights Reserved
Appendix B: Preliminary Cost Estimates
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵
East End Sanitary Sewer Study
tƩĻƌźƒźƓğƩǤ /ƚƭƷ 9ƭƷźƒğƷĻ
{ğƓźƷğƩǤ {ĻǞĻƩ 9ǣƷĻƓƭźƚƓ Ʒƚ ƷŷĻ ŷźƭƦĻƩźƓŭ hğƉƭ \[źŅƷ {ƷğƷźƚƓ
/źƷǤ ƚŅ {ŷğƉƚƦĻĻ
DescriptionUnitsQuantityUnit PriceTotal
MobilizationLS1$30,090$30,090.00
Traffic ControlLS1$25,000$25,000.00
Erosion ControlLS1$1,000$1,000.00
Sawcut BituminousLF370$5$1,850.00
Common ExcavationCY1060$15$15,900.00
Subgrade PreparationSY3170$1$3,170.00
Subgrade ExcavationCY670$15$10,050.00
Granular Borrow (CV)CY670$15$10,050.00
Topsoil BorrowCY350$25$8,750.00
Class 5 Aggregate BaseTON1600$20$32,000.00
Bituminous Non Wear CourseTON430$64$27,520.00
Bituminous Wear CourseTON260$66$17,160.00
Bituminous Material for Tack CoatGAL920$4$3,680.00
3" Bituminous DrivewaySY140$25$3,500.00
Mill Bituminous SurfaceSY6210$1$6,210.00
2" Bituminous OverlayTON720$66$47,520.00
4" Bituminous CurbLF2300$10$23,000.00
Lawn RestorationLS1$15,000$15,000.00
Misc LandscapingLS1$2,000$2,000.00
Protect Existing Irrigation SystemsLS1$2,000$2,000.00
Setup Boring PitEACH2$10,000$20,000.00
Casing PipeLF300$150$45,000.00
8" PVCLF1200$40$48,000.00
8" HDPELF2130$85$181,050.00
ManholeEACH9$3,000$27,000.00
Connect to Ex. SewerEACH2$4,000$8,000.00
Bituminous PatchSY1100$25$27,500.00
Subtotal$642,000.00
Contingency$64,000.00
Total Construction$706,000.00
Project Costs$176,500.00
ƚƷğƌ 9ƭƷźƒğƷĻķ tƩƚƆĻĭƷ /ƚƭƷυББЋͲЎЉЉ͵ЉЉ
Preliminary Cost Estimate*
Service to McGuire Ct. and McGuire Cir.
City of Shakopee
DescriptionUnitsQuantityUnit PriceTotal
MobilizationLS1$12,000$12,000.00
Traffic ControlLS1$5,000$5,000.00
Erosion ControlLS1$500$500.00
Lawn RestorationLS1$10,000$10,000.00
Setup Boring PitEACH1$10,000$10,000.00
Casing PipeLF150$150$22,500.00
8" PVCLF1500$40$60,000.00
8" HDPELF550$100$55,000.00
ManholeEACH7$3,000$21,000.00
ServicesEACH13$1,000$13,000.00
Connect to Ex. SewerEACH1$4,000$4,000.00
MiscLS1$12,000$12,000.00
Subtotal$225,000.00
Contingency$22,500.00
Total Construction$247,500.00
Project Costs$61,875.00
Total Estimated Project Cost$309,375.00
Preliminary Cost Estimate*
Service to Sunset Ct. (From Muhlenhardt)
City of Shakopee
DescriptionUnitsQuantityUnit PriceTotal
MobilizationLS1$5,000$5,000.00
Traffic ControlLS1$5,000$5,000.00
Erosion ControlLS1$500$500.00
Lawn RestorationLS1$5,000$5,000.00
3" ForcemainLF1300$25$32,500.00
Air Release MHEACH1$15,000$15,000.00
Maintenance MHEACH1$18,000$18,000.00
ServicesEACH7$1,000$7,000.00
Connect to Ex. SewerEACH1$4,000$4,000.00
MiscLS1$8,000$8,000.00
Subtotal$100,000.00
Contingency$10,000.00
Total Construction$110,000.00
Project Costs$27,500.00
Total Estimated Project Cost$137,500.00
*DOES NOT INCLUDE STREET RESTORATION COSTS
Preliminary Cost Estimate
Sanitary Sewer Service to Kelly Circle
City of Shakopee
DescriptionUnitsQuantityUnit PriceTotal
MobilizationLS1$7,750$7,750.00
Traffic ControlLS1$10,000$10,000.00
Erosion ControlLS1$500$500.00
Lawn RestorationLS1$5,000$5,000.00
Setup Boring PitEACH1$10,000$10,000.00
Casing PipeLF150$150$22,500.00
3" ForcemainLF1970$25$49,250.00
Air Release MHEACH1$15,000$15,000.00
Maintenance MHEACH1$18,000$18,000.00
ServicesEACH9$1,000$9,000.00
Connect to Ex. SewerEACH1$4,000$4,000.00
MiscLS1$5,000$5,000.00
Subtotal$156,000.00
Contingency$15,600.00
Total Construction$171,600.00
Project Costs$42,900.00
Total Estimated Project Cost$214,500.00
*DOES NOT INCLUDE STREET RESTORATION COSTS
West End Sanitary Sewer
Study
City of Shakopee
November, 2016
Preparedby:
Bolton & Menk, Inc.
2638 Shadow Lane
Suite 200
Chaska, MN 55318
Table of Contents
I. INTRODUCTION ...................................................................................................................... 1
II. PURPOSE ................................................................................................................................ 1
III. PLANNING AREA ..................................................................................................................... 1
IV. LAND USE ............................................................................................................................... 2
V. DESIGN CRITERIA .................................................................................................................... 2
VI. FLOW RATES ........................................................................................................................... 3
Appendix
Appendix A: Trunk Sewer Map
Appendix B: Trunk Sewer Sizing Data
Appendix C: Sewer Flows Worksheet
Appendix D: Jackson Township Annexation Staging Plan
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵ Table of Contents
Table of Contents
I.INTRODUCTION
The City of Shakopee recently completed a West End Land Use Study. That study proposes denser
concept plan from D.R. Horton for land west of CSAH 15 that proposes denser development than
what is planned for in Sewer Plan.
II.PURPOSE
The purpose of this study is to review the flow rates assumed in the current Comprehensive
Sanitary Sewer Plan and adjust the proposed flow rates based on the West End Land Use Study, the
current D.R. Horton Concept Plan and projected development densities. This study will provide
flow projections that can be used to size future trunk mains as development occurs on the west side
of the City. The study took into account the Jackson Township annexation area staging plan.
III.PLANNING AREA
The planning area for this study includes the South Louisville/Jackson (SLJ), West
Louisville/Jackson (WLJ), West Jackson (WJ) and Southwest Louisville (SWL) sewer districts as
The current Comprehensive Sanitary Sewer Plan has two alternatives for serving the SWL district.
Alternative number one includes serving the SWL district from the Metropolitan Council
Environmental Services (MCES) interceptor located south of Highway 169. Alternative number
two includes serving the SWL district from a future treatment facility located in Louisville
Township. City staff recently met with MCES staff and it was determined the City should plan on
the SWL district being served from a future treatment facility.
This study divides district WLS into two sub-districts. For planning purposes district WLJ-S will
continue to be served by a future lift station and the MCES interceptor south of Highway 169. It is
also an option to divert a majority of the WLJ-S district to the future treatment facility depending
on the timing of development and the treatment facility. District WLJ-N will be served by the
existing 10-inch sewer main located at the intersection of Vierling Drive and Taylor Street.
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵
West End Sanitary Sewer Study C14.112012 Page 1
IV.LAND USE
Land uses were adjusted based on the West End Land Use Study and projecting more non-
residential uses in the Highway 169 corridor. Table 1 identifies how land uses in each sewer district
were adjusted.
Table 1 - LAND USE COMPARISON
Current Plan Revised Plan
San.
Non-Open DRH Flow to
Res. Non-Res.
Sewer
Res. Res. Acres Space Concept Ex. Trunk
Acres Acres
District
Acres Acres Acres Acres
SWL 3794 0 2794 1000
WLJ 637 1072 637 1072
WJ 1512 125 1487 125 25
SLJ 2912 200 2260 174 76 602
Total 8855 1397 7178 2371 25 76 602
V.DESIGN CRITERIA
The Comprehensive Sanitary Sewer Plan assumes 800 gpad for non-residential uses and 475 gpad
for residential uses. Residential flow rates were calculated as follows: 2.3 units per acre x 2.74
persons per unit x 75 gallons per person per day. According to the Comprehensive Sanitary Sewer
Plan existing residential flows are approximately 70 gallons per person per day. The estimated
future residential flows for this study were based on a flow of 75 gallons per capita day (gpcd). The
West End Land Use Study estimates residential densities averaging 5 units per acre. For this study
residential densities ranged from 2.5 units per acre to 5 units per acre based on existing topography
and location. The estimated future flow rates for non-residential uses for this study were estimated
at 800 gpad.
The sanitary sewer system must be designed to handle peak flows. The peak flow factors applied in
this study were based on recommended peak flow factors supplied by Met Council Environmental
Services (MCES).
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵
West End Sanitary Sewer Study C14.112012 Page 2
VI.FLOW RATES
Based on the design criteria revised flow rates are as follows:
Table 2 - FLOW RATES
Average Daily
Peak Flow
Sanitary Sewer District Flow Peak Factor
MGD
MGD
SLJ 1.63 2.9 4.73
WLJ-S 1.22 3.0 3.66
WLJ-N .15 3.9 .59
SWL 3.10 2.6 8.06
WJ 1.32 3.0 3.96
WJ+SLJ 2.95 2.6 7.67
WLJ-S+WJ+SLJ 4.17 2.4 10.0
West End Study Area 0.39 3.6 1.4
D.R. Horton Concept .08 4.0 0.32
Future WLJ-S Lift Station 1.22 3.0 3.66
Trunk mains will need to be extended as development occurs. Sizing information for future trunk
mains is included in the Appendix. Trunk main sizing was calculated using minimum grades. As
development occurs and trunk mains are installed at slopes greater than minimum grade the size of
the trunk mains could be reduced. Actual sizing and alignment of trunk mains will be determined as
development occurs.
MCES is currently reviewing the cost share agreement to determine how much flow can be added
to the MCES interceptor and to determine if the City will have to pay any charges in the future as
additional flows are added.
The peak flow rates calculated are for .
tƩĻƦğƩĻķ ĬǤʹ .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵
West End Sanitary Sewer Study C14.112012 Page 3
Appendix A: Trunk Sewer Map
WLJ-N
B
A
C
L
LS
D
WLJ-S
SLJ
JA
CKSON T
OWNSH
IP
I
WJ
J
E
F
SWL
G
H
CITY OF SHAKOPEE, MINNESOTA
018003600
WEST END SANITARY SEWER STUDY
HORZ.
2638 SHADOW LANE, SUITE 200 - CHASKA, MINNESOTA 55318
SCALEFEET
Phone: (952)-448-8838 Email: Chaska@bolton-menk.com
Bolton & Menk, Inc. 2016, All Rights Reserved
NOVEMBER, 2016FIGURE NO. 1
www.bolton-menk.com
H:\\Shak\\C14112012\\CAD\\C3D\\Display\\112012_EXHIBIT.dwg 11/9/2016 9:35 AM
Appendix B: Trunk Sewer Sizing Data
9ƭƷźƒğƷĻķ {ğƓźƷğƩǤ {ĻǞĻƩ CƌƚǞƭ Ήh {\[
Pipe MinimumPipe
From ToAve FlowAve FlowAve FlowPeak Peak FlowSizeSlopeCapacityReserveZones
gpdgpmMGDFactorgpminch%Capacity
AB4,175,9272,9004.1762.46,960360.046834716.6%
BC1,222,5188491.22332547210.1292412.9%WLJ-S
BD2,953,4102,0512.9532.65333300.05857647.5%WJ & SLJ
DE1,551,4991,0771.5512.93125240.08373316.3%D1 - D6
EF694,0764820.6943.31591180.12212325.1%D1 - D3
FG564,6113920.5653.41333180.12212337.2%D1 & D2
GH250,7101740.2513.7644120.2297533.9%D1
IJ851,5925910.8523.21892180.12212310.9%C1 &C2
DI1,322,3149181.32232755240.08373326.2%WJ
Appendix C: Sewer Flows Worksheet
Non Residential Flow = 800 gpaResidential Flow = 75 gpcd
CumulativeCumulativePipe
Zone***UseAreaAve FlowAve FlowAve FlowAve FlowPeak Peak FlowPeak FlowSizeNotes
AcregpdgpmMGDMGDFactorgpmgpminch
WJ
C1Residential414340,3082360.3400.343.6851851154 units/acre
C2Residential622511,2843550.5110.853.211361,892184 units/acre
C3Residential451370,7222570.37137724 units/acre
C3Non-Residential125100,000690.1001.3232082,75524
C3Open Space25000.0000
Total16371,322,314918 Њ͵ЌЋЋ 0
WLJ-S
B1Residential573588,7584090.5890.5893.413905 units/acre
B2-70 acresNon-Residential411328,8002280.3290.9183.273170 acres shifted to B3
B4Non-Residential299239,2001660.2393498
B4Residential6465,760460.0661.22331372,54721Cumulative flow to the L.S.
Total1,222,518849 Њ͵ЋЋЌ 4,77230Cumulative flow = WLJ-S + WJ
WLJ-N
B3+70 acresResidential12063,294440.063Flows to existing Vierling Dr. sewer
B3Non-Residential24289,540620.0900.153.9243414370 gpad
Total106 Љ͵ЊЎЌ
SWLSWL flows to new WWTP to the south
AllResidential27942,296,6681,5952.2972.641474 units/acre
Non-Residential1000800,0005560.8002.614445,591
Total2,150 Ќ͵ЉВА
SLJ
DRHMixed7679,597550.0801.632.91603,28524Flow w/WJ = 5333 gpm 30"
D1Residential488250,7101740.2510.253.7644644122.5 unit/acre
D2Residential611313,9012180.3140.563.47411,333182.5 unit/acre
D3Residential252129,465900.1290.693.32971,591182.5 unit/acre
D4Residential420215,7751500.2160.913.24802,022212.5 unit/acre
D4Area to ex. trunk 212
D5Residential348357,5702480.3582.97202,552215 units/acre
D5Area to ex. trunk 106
D6Residential141144,8781010.1452.92925 units/acre
D6Non-Residential174139,200970.1392.9280
D6 Area to ex. trunk 283
Total25101,631,0961,133 Њ͵ЏЌЊ
Total Flow to MCES line2,9004.1762.46,96036Connect to MCES
Total Flow to the future Lift Station8491.223254714" Forcemain
West end StudyRes368,462
Non-R25,200
393,6622730.393.6984
*** Zones refer to Figure 7-4 in the City's Comprehensive Sanitary Sewer Plan
Appendix D: Jackson Township Annexation
Staging Plan
Annexation Area Staging & Land Use
Jackson Township Orderly Annexation
Jackson Township
October 2016
Staging of Jackson
Township Annexation
Area A - Zero to Five Years
Area B - Five to Ten Years
Area C - Ten to Twenty Years
Area D - Five to Fifteen Years
Area E - Twenty to Thirty Years
Area F - Twenty to Thirty Years
C
A
B
E
D
F
I
!
Legend
Shakopee Municipal Boundary
Future Zoning
Business Park
Commercial or Light Industrial
Limited Development Potential
Open Space / Park
High Density Development
Low Density Residential (2-4 Dwellings / Acre)
01,000
Feet
Source: Jackson Township, Scott County
RESOLUTION7803
A Resolution Accepting Work On The
2016Street Reconstruction
Project2016-1
WHEREAS,
pursuant to a written contract signed with the City of Shakopee on April 19,
2016, Ryan ContractingCo.has satisfactorily completed the 2016Street ReconstructionProjectin
accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA
that the work completed under said contract is hereby accepted
and approved.
BE IT FURTHER RESOLVED,
that the City Clerk and Mayor are hereby directed to
issue a proper order for the final payment on such contract in the amount of $96,247.81, taking the
contractor’s receipt in full.
Adopted in __________________ session of the City Council of the City of
Shakopee, Minnesota, held this day of , 2016.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENG\\2016ENGINEERING PROJECTS\\2016STREET RECONSTRUCTION\\WORD\\RES7803-ACCEPT-WORK.docx
City of Shakopee
2017 Non-Union Pay Plan
GradePositionGFEDCBA
13*City Administrator
$148,526annually
$71.41hourly
12*Assistant City Administrator
$107,714$112,202$116,691$121,178$125,667$130,154$134,644annually
*Chief of Police
$51.79$53.94$56.10$58.26$60.42$62.57$64.73hourly
*Director of Planning & Development
*Finance Director
11*Director of Parks & Recreation
$98,901$103,022$107,143$111,264$115,385$119,505$123,626annually
*Director of Pulic Works/City Engineer
$47.55$49.53$51.51$53.49$55.47$57.45$59.44hourly
*Fire Chief
10*Human Resources Manager
$91,120$94,536$99,092$102,510$105,926$110,482$113,899annually
*IT Director
$43.81$45.45$47.64$49.28$50.93$53.12$54.76hourly
*Police Captain
9*Assistant City Engineer
$78,886$82,828$86,773$90,717$94,662$98,606annually
*Building Official
$37.93$39.82$41.72$43.61$45.51$47.41hourly
*Economic Development Coordinator
*Public Works Superintendent
8*Accounting Manager
$68,519$71,816$75,256$78,696$82,136$85,577annually
City Clerk
$32.94$34.53$36.18$37.83$39.49$41.14hourly
Engineering Project Coordinator
*IT Coordinator
*Project Engineer
*Senior Planner
7Building Inspector
$63,417$66,588$69,759$72,930$76,102$79,272annually
*Communications Coordinator
$30.49$32.01$33.54$35.06$36.59$38.11hourly
Fire Marshal
Maintenance Supervisor
*Police Records Supervisor
*Recreation Supervisor
Senior Engineering Coordinator
City of Shakopee
2017 Non-Union Pay Plan
GradePositionGFEDCBA
6Firefighter
$58,774$61,713$64,650$67,590$70,529$73,467annually
Foreman / Forewoman (PW)
$28.26$29.67$31.08$32.50$33.91$35.32hourly
GIS Specialist
Grants & Special Projects Coordinator
Human Resources Specialist
*IT Specialist
*Natural Resources Technician
*Planner
5Building Maintenance Manager
$52,323$64,940$57,556$60,172$62,788$65,404annually
Crime Prevention Specialist
$25.16$31.22$27.67$28.93$30.19$31.44hourly
Engineering Technician
Technology Support Assistant
Victime & Community Services Coordinator
4Accounting Clerk
$47,568$50,540$53,512$56,487$59,458annually
Administrative Assistant
$22.87$24.30$25.73$27.16$28.59hourly
^Police Evidence Technician
Police Records Specialist
3Community Service Officer
$43,243$45,945$48,649$51,352$54,055annually
Office Asssitant
$20.79$22.09$23.39$24.69$25.99hourly
Police Records Technician
2Facilities Maintenance Worker
$39,312$41,769$44,256$46,683$49,140annually
$18.90$20.08$21.28$22.44$23.62hourly
1Custodian
$35,739$37,973$40,206$42,439$44,672annually
Receptionist
$17.18$18.26$19.33$20.40$21.48hourly
* = position is exempt under the Fair Labor Standards Act
^ = position is currently authorized for part-time status
City of Shakopee
2017 Part-Time, Temporary and Seasonal Pay Plan
Step 1 Step 2 Step 3 Step 4 Step 5
Grade A
Market Rate
Personal Trainer
Certified Fitness Instructor
Grade B $16.43 $17.46 $18.49 $19.52 $20.55
On-Call Snow Plow Operator
Grade C$15.50 $16.48 $17.46 $18.39 $19.36
Recreation Coordinator
Recreation Instructor
Learn to Skate Instructor
Assistant Aquatic
Manager
Crew Leader (Public Works)
Grade D $12.72 $13.49 $14.32 $15.09 $15.91
Recording Secretary
Cable Technician
Grade E $11.90 $12.62 $13.39 $14.11 $14.83
Alcohol / Tobacco Compliance
Assistant Building Supervisor
Arena Supervisor
Water Safety Instructor
(WSI) Maintenance
Laborer II
Live Sound Technician
Student Intern (any department)
Grade F$10.87 $11.54 $12.26 $12.93 $13.60
Service Desk
Attendant Lifeguard
Teen Center
Supervisor Huber
Park Site Host
Maintenance Laborer
Grade G$10.40 $11.02 $11.69 $12.36 $12.98
Birthday Party
Host Recreation
Leader
Rink Attendant (indoor and outdoor)
Community Event Assistant
Grade H
$9.79 $10.30 $10.82 $11.33
Recreation
Assistant Teen
Center Assistant
Aquatic Assistant
RESOLUTION NO. 7811
A RESOLUTION ADOPTING THE2017 PAY PLAN FOR
NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, that the City Administrator is hereby authorized to issue warrants upon the City
Treasury from and after January 1, 2017 payable to the duly appointed non-union employees of
the City of Shakopee, in accordance with the attached 2017 Pay Planfor Non-Union
Employees, with an effective date of December 26, 2016.
BE IT FURTHERRESOLVED, that all Resolutions in conflict with this resolution are
hereby repealed and terminated effective December 26, 2016.
th
Adopted in adjourned regular session of the City of Shakopee, Minnesota, held this 6
day of December, 2016.
_____________________________
Mayor of the City of Shakopee
ATTEST:
_______________________________
City Clerk
RESOLUTION NO. 7812
A RESOLUTION ADOPTING THE2017 PAY PLAN FOR
PART-TIME, TEMPORARY AND SEASONAL EMPLOYEES OF THE CITY OF SHAKOPEE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, that the City Administrator is hereby authorized to issue warrants upon the City
Treasury from and after January 1, 2017 payable to the duly appointed non-union employees of
the City of Shakopee, in accordance with the attached 2017 Pay Planfor Part-time, Temporary
and Seasonal Employees, with an effective date of December 26, 2016.
BE IT FURTHER RESOLVED, that all Resolutions in conflict with this resolution are
hereby repealed and terminated effective December 26, 2016.
th
Adopted in adjourned regular session of the City of Shakopee, Minnesota, held this 6
day of December, 2016.
_____________________________
Mayor of the City of Shakopee
ATTEST:
_______________________________
City Clerk
RESOLUTION NO.7808
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA
ACCEPTING MULTIPLE DONATIONSOF $1,000.00 OR MORE FOR THE
SHAKOPEE FUN FOR ALL PLAYGROUND.
WHEREAS, on November 6, 2002, the City Council adopted Resolution
No. 5794, which established procedure relating to the receipt of gifts and
donations by the City;and
WHEREAS, Resolution No.5794specifies that donations or gifts shall be
accepted by resolution of the City Council, and shall require a two-thirds majority
of the Council for acceptance;and
WHEREAS, avid supportersof the City of Shakopee havegenerously
donated$1,000or moretothe Shakopee Fun For All Inclusive Playground; and
WHEREAS, the donators includeRahr Malting ($10,000), Certainteed –
Saint Gobian Corporation ($1,000), Apple Autos Jana’s Fund ($1,000), Kennedy
& Graven Chartered ($1,000); and
WHEREAS, donationswillassist in fundingaunique playground that will
provide a positive playing experience for all community members, young to old
and of all abilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, that thedonations aregratefully
accepted; and
FURTHER, the City staff is directed to send a letter to the donors,
acknowledging receipt of the giftsand expressing the appreciation of the City
Council.
Adopted in regular session of the City Council of the City of Shakopee,
th
Minnesotaheld this6day of December, 2016.
______________________________
William Mars
Mayor of the City of Shakopee
ATTEST:
___________________________________
City Clerk
RESOLUTION NO.7809
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA
ACCEPTING THEDONATIONOF RHAPSODY MUSIC EQUIPMENT FOR THE
SHAKOPEE FUN FOR ALL PLAYGROUND.
WHEREAS, on November 6, 2002, the City Council adopted Resolution
No. 5794, which establishedprocedure relating to the receipt of gifts and
donations by the City;and
WHEREAS, Resolution No.5794specifies that donations or gifts shall be
accepted by resolution of the City Council, and shall require a two-thirds majority
of the Council for acceptance;and
WHEREAS, the Rotary Club, an avid supporter of the City of Shakopee
hasgenerously donatedRhapsody music equipment tothe Shakopee Fun For
All Inclusive Playground; and
WHEREAS, the cost of the donation is $15,885.00; and
WHEREAS, the donation willenhance theunique playground that will
provide a positive playing experience for all community members, young to old
and of all abilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, that thedonation isgratefully
accepted; and
FURTHER, the City staff is directed to send a letter to the donor,
acknowledging receipt of the gift and expressing the appreciation of the City
Council.
Adopted in regular session of the City Council of the City of Shakopee,
th
Minnesotaheld this6day of December, 2016.
______________________________
William Mars
Mayor of the City of Shakopee
ATTEST:
___________________________________
City Clerk
FundstransferredelectronicallyNovember2,2016toNovember15,2016
PAYROLL
$ 555,587.22
FIT/FICA167,551.26$
STATEINCOMETAX35,087.41$
PERA167,460.94$
HEALTHCARESAVINGS18,159.63$
HEALTHSAVINGSACC
T
$10,261.56
NATIONWIDEDEFCOMP24,602.36$
ICMADEFERREDCOMP3,965.72$
MSRS5,739.92$
FSA9,655.93$
MNWAGELEVY1,437.34$
Total999,509.29$
Page 1 of 1
12/2/2016 9:42:01 AM
Additional
Incentive Units Paid Met Council Balance (400 for
Credits Council approval date or SAC Credit By Value Per City Value of Value of Met Value of Economic
Business NameAwardedResolution #DeterminationDeveloperCity CreditIncentiveCouncil CreditIncentiveTotal ValueDevelopment)
Year
Notes
2013Rosemount Emerson1257288 and 2013-213914$475.00$59,375.00$2,435.00$304,375.00$363,750.00
125Economic Development
2013Shutterfly607337500$475.00$23,750.00$2,435.00$121,750.00$145,500.00
50Economic Development
2014Badger Hill Brewing1010/7/2014100$475.00$4,750.00$2,485.00$24,850.00$29,600.00
10Economic Development
2015Amazon626/16/2015186124$475.00$29,450.00$2,485.00$154,070.00$183,520.00
62Economic Development
13 credits remaining $38,480 - economic
development (13 credits returned to the city
2015Rahr556/16/2015290$475.00$19,950.00$2,485.00$104,370.00$124,320.00for reuse $38,480)
42
The Franklin, LLC (Public
House)
2015197/21/2015190$475.00$9,025.00$2,485.00$47,215.00$56,240.00
19Economic Development
2015Elander Mechanical, Inc.68/18/201560$475.00$2,850.00$2,485.00$14,910.00$17,760.00
6Economic Development
2015Midas Auto Service38/12/201530$475.00$1,425.00$300.00$900.00$2,325.00
3Economic Development
2015Munkabeans110/20/201510$475.00$475.00$2,485.00$2,485.00$2,960.00
1Economic Development
2015Duke Properties1912/1/20153819$475.00$9,025.00$2,485.00$47,215.00$56,240.00
19Economic Development
2016MWF Properties57 Res. No. 7656: 3/2/201657$475.00$27,075.00$2,485.00$141,645.00$168,720.00
57Workforce Housing
Dilemma Brew (Shakopee
Brew Hall)
2016511/1/201650$475.00$2,375.00$2,485.00$12,425.00$14,800.00
5Economic Development
Total422$160,075.00$822,140.00$1,165,735.00
399Total
Original
Allocation$1,338,000.00
$1,165,735.00
Allocated
$172,265.00
Balance
City of Shakopee SAC Credits - City Sewer Project
Additional
Incentive Units Paid Met Council
Credits Council approval date or SAC Credit By Value Per City Value of Value of Met Value of Total Credits
Business NameAwardedDeterminationDeveloperCity CreditCouncil CreditIncentiveTotal ValueIssued
Resolution #Incentive
Year
Notes
2014Ziegler459/16/2014450$475.00$21,375.00$2,485.00$111,825.00$133,200.00
45City Sewer Project
2014Gavilon119/16/2014110$475.00$5,225.00$2,485.00$27,335.00$32,560.00
11City Sewer Project
2016Bethesda Properties, LLC.69/6/20166$475.00$2,850.00$2,485.00$14,910.00$17,760.00
6City Sewer Project
2016Liberty Properties, LLC.990$475.00$4,275.00$2,485.00$22,365.00$26,640.00
9City Sewer Project
Total56$26,600.00$139,160.00$210,160.00
71Total
Original
Allocation$1,993,620.00
$210,160.00
Allocated
Balance$1,783,460.00
470Total Credits Issued
RESOLUTION NO. 7802
A RESOLUTIOON OF THE CITY OF SHAKOPEE, MINNESOTA,
CONCURRING WITH THE MINNESOTA COMMISSIONER OF COMMERCE
IN OSSUING THE LICENSE OF DRM LLC OF SHAKOPEE FOR A
CURRENCY EXCHANGE LICENSE
WHEREAS, Minnesota Statutes, Section 53A.04 states that the Minnesota Commissioner
of Commerce may not approve the issuance of a currency exchange license without the
concurrence of the City Council; and
WHEREAS, DRM LLC of Shakopee dba Excel Pawn has applied for a currency
exchange license for a location at 450 West First Avenue; and
WHEREAS, the City has given published notice of its intention to consider this issue, has
solicited testimony from interested persons, and finds no basis to object to the Commissioner of
Commerce issuing the license.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that the City Council concurs in the Commissioner of
Commerce’s decision to issue a currency exchange license to:
DRM LLC of Shakopee dba Excel Pawn, 450 West First Avenue
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held
th
this 6day of December, 2016.
__________________________________
Mayor
ATTEST:
________________________________
City Clerk
RESOLUTION NO. 7807
A Resolution Ordering Certification of Unpaid Refuse Bills for Collection
with Payable 2017 Property Taxes
WHEREAS,
pursuant to proper notice duly given as required by law, the City Council of
the City of Shakopee met and heard and passed upon all objections to the proposed assessments
of: Delinquent Refuse Bills
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1.That such proposed assessment together with any amendments thereof, a copy of which is
attached hereto and made a part hereof, is hereby accepted and shall constitute the special
assessment against the lands named herein and each tract therein included is hereby
found to be delinquent.
2.That there will be added to the delinquent amount a $50.00 fee if the delinquent amount
is not paid to Republic Services on or before December 6, 2017.
3.Such assessments shall be payable in one installment, payable on or before the first
Monday in January 2017, and shall bear interest at the rate of 5.00 percent per annum
from the date of the adoption of this assessment resolution. To the one installment shall
be added the interest on the entire assessment from the date of this resolution until
December 31, 2016.
4.The owner of any property so assessed may, at any time prior to December 6, 2017, pay
the whole of the assessment on such property without interest to the City of Shakopee
Finance Department.
5.The owner may thereafter January 2017 pay to the County Treasurer the installment and
interest in process of collection on the current tax list.
6.The Clerk shall file the assessment rolls pertaining to this assessment in her office and
shall certify to the County Auditor the total amount of the installment on each parcel of
land for collection with next year’s taxes.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2017.
Mayor of the City of Shakopee
ATTEST:
City Clerk
DelinquentRefuseBillasofDecember2,2016
PROPERTYIDAMOUNT
ЋАБЉЊЉЊЍЉυАА͵ЌЍ
ORDINANCE NO.951
AN ORDINANCE OF THE CITY OF SHAKOPEE AMENDING
TITLE XVOF THE CITY CODEBY ADDING NEW SECTIONS 150.022 AND 151.018
RELATING TO COMMON PROCEDURES FOR ZONING AND SUBDIVISION
APPLICATIONS
______________________________________________________________________________
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS:
Section 1. Chapter 151 of the Shakopee City Code is amended to add a new section to read as
follows:
§ 151.018 PUBLIC NOTICE, NEIGHBORHOOD MEETINGSPOSTING OF SIGNS
,
AND OTHER GENERAL RULES
(A)Applicability.Thissection appliesto all applications for development approvalsand
permit requests under this chapterand Chapter 150, unless otherwise stated.
(B)Authority to file applications.
(1) Applications submitted under this chapteror Chapter 150 may be submitted by
the landowner; a person, business, or organization having rights in contract in the landortheir
authorized agents; the city council; the planning commission; or the city administrator.
.
(2) If the applicant is not the owner of the land, the owner's name and contact
information must be included in the application.
(C)Neighborhood meeting.
(1)A neighborhood meeting is required for all applications requiring a public
hearing. Upon receiving an application requiring a public hearing, the zoning administrator shall
require an applicant to conduct a neighborhood meeting before a public hearing is heldbefore
the Planning Commission or the Board of Adjustments and Appeals. The zoning administrator
may waive this requirement in cases where there is no adjacent neighborhood that would be
impacted by the application.
(2)The purpose of the neighborhood meeting is to provide an opportunity for
informal communication between applicants, occupants, and owners of nearby properties that
might be affected by development proposals; to educate the nearby occupants and owners about
the proposed development and application; to receive comments and address concerns about the
development proposal; and to resolve conflicts and outstanding issues, where possible.
(3) Unlessa waiver is granted by the zoning administrator, a neighborhood meeting
shall be conducted for the following applications:
1
(a) Map amendment (rezoning);
(b) Preliminary Plat
(c) Conditional Use Permit
(d) Comp Plan Amendment
(e) PUD
(f) Zoning Text Amendment
(g)Variance
(4)If a neighborhood meeting isrequired, it should comply with the following
procedures:
(a) The neighborhood meeting should be held during the hours of 6:00 p.m. to
9:00 p.m., Monday through Friday, at a place that is generally accessible to occupants of
property in close proximity to the land subject to the application. Meetings may be held at a time
and day different from the above at the neighborhood's request. Meetingsshall be held at least
eight calendar days beforethe scheduled public hearing. Failure to do so can result in delay or
denial of the application.
(b) The applicant shall provide notification of the neighborhood meeting at least
seven business days before the date of the meeting by first class mail to: all owners and
occupants within 500 feet of the land subject to the applicationandany neighborhood
organization that represents residents within that area. The notification shall state the date, time
and place of the meeting.
(c) At the neighborhood meeting, the applicant shall explain the development
proposal and application; answerquestions; and, address the ways in which to resolve the
attendees' concerns. Within two days after the meeting, the applicant shall provide the zoning
administrator with a list of the attendees and a summary of their concerns.
(D)Public notification for Public Hearings.
(1) All mailed and published notices for public hearings shall:
(a) Identify the city’s case lognumber and the name of the applicant or the
applicant's agent.
(b) Indicate the date, time and place of the public hearing,
(c) Describe the site involved by street address, property identificationnumber
(or both) and nearest intersection.
(d) Identify the current zoning district designation of the site subject to the
application.
(e) Describe the nature, scope and purpose of the application or proposal.
(f) Indicate the date and hours of availability and describe in whichcity
department the application, staff report, and related materials may be inspected by the public.
(g) Include a statement describing where interested members of the public and
property owners may submit written comments or evidence beforethe public hearing
2
(h) Include a statement that interested members of the public and property
owners may appear at the public hearing, be heard, and submit evidence and written comments
with respect to the application.
(2) When the provisions of this chapter require mailed notice, the zoning
administrator shall be responsible for preparing and mailing the written noticeat city expense.
Notice shall be mailed to:
(a) All property owners of the land subject to the application.
(b) All property owners and occupantswithin 500 feet of the land subject to the
applicationwhose address is known by reference to the latest ad valorempropertytax records
(3) Notice shall be mailed by its deposit in the United States mail, first class, properly
addressed, postage paid. The zoning administrator shall acknowledge at the public hearing that
the required noticeof the hearing was mailed. A copy of the mailed notice shallbe maintained by
the zoning city administrator for public inspection during normal business hours.
(4) When the provisions of this chapter require that notice be published, the zoning
administrator shall be responsible for preparing the content of the notice and publishing the
notice in the city’s official newspaper. The content and form of the published notice shall be
consistent with the requirements of the applicable provisions in Minnesotastate law.The zoning
administrator shall prepare a certificate acknowledging that published notice has occurred
pursuant to the requirements of this subsection and include a copy of the published notice in the
city’s records.
(E)Posted notice.
(1) Posted notice on the site that is the subject of the application is required for all
applications requiring a public hearing.
(2) The posted notice shallcomply with the following requirements:
(a) Notice shall be posted on signs in a form established by the zoning
administrator.
(b) The signs shall be placed by the applicant on the property that is subject to
the application at least 15 days before the public hearing along each public street that abuts or
transects the property, at intervals of not more than500 feet.
(c) The signs shall be posted in a manner that ensures visibility from public
streets.
(3) The applicant shall provide the zoning administrator with a notarized affidavitin
a format provided by the city stating that posted notice has been provided in accordance with the
requirements of this subsection. The affidavit shall be submitted to the zoning administrator
before the public hearing.
3
(4) The applicant shall ensure that the posted notice is maintained on the property
until the completion of the public hearing.
(5) The signs shall be removed by the applicant within five days after the public
hearing.
(F) The failure to give posted, mailed or published notice as required by this section or
defects in any notice shall not invalidate theproceedings if a bona fide attempt to comply with
the notice requirements of this section has been made.
Section 2. Chapter 150 of the Shakopee City Code is amended to add a new section to read as
follows:
§ 150.022 PUBLIC NOTICE, NEIGHBORHOOD MEETINGSPOSTING OF SIGNS
,
AND OTHER GENERAL RULES
Section 151.018 of the City Code appliesto all applicable development approval and permit
requests under this chapter.
Section 3. Effective Date. This ordinance shall be in effect from and after the date of its
passage and publication.
Adopted in ___________ session of the City Council of the City of Shakopee, Minnesota held
this ______ day of ____________, 2016.
_____________________________
William Mars, Mayor
ATTEST:
__________________________
Lori Hensen, City Clerk
Published in the Shakopee Valley News on the _____ day of _____________, 2016.
4
RESOLUTION NO.7810
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA
ACCEPTING ADONATIONFROM EMERSON FOR QUARRY LAKE PARK
WHEREAS, on November 6, 2002, the City Council adopted Resolution
No. 5794, which established procedure relating to the receipt ofgifts and
donations by the City;and
WHEREAS, Resolution No.5794specifies that donations or gifts shall be
accepted by resolution of the City Council, and shall require a two-thirds majority
of the Council for acceptance;and
WHEREAS, Emerson, an avid supporter of Quarry Lake Park
development, hasgenerously donated$500,000 over five year; and
WHEREAS, the donation is for the construction of the large shelter to be
completed by 2019; and
WHEREAS, at the time the large shelter is built a sponsorship agreement
will be executed; and
WHEREAS, the donation willhelp enhance thedestination park.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, that thedonation isgratefully
accepted; and
FURTHER, the City staff is directed to send a letter to the donor,
acknowledging receipt of the gift and expressing the appreciation of the City
Council.
Adopted in regular session of the City Council of the City of Shakopee,
th
Minnesotaheld this6day of December, 2016.
______________________________
William Mars
Mayor of the City of Shakopee
ATTEST:
___________________________________
City Clerk
Mayor and City Council
To:
Darin Nelson, Finance Director
From:
Bill Reynolds, City Administrator
cc:
December 6, 2016
Date:
2017Budgetand 2016 Amended Final Budget
Re:
Introduction
Presented is the 2017 budget along with the amended final 2016 budget.
Background
The City of Shakopee annually adopts a General fund budget and property tax levy for the upcoming
year. The following information provides an overview of many elements that have been brought into
the budget process during 2016, planning for the 2017budget year.
Earlier this summer, staff kicked off the 2017 budget process by reviewing with Council a preliminary
Capital Improvement Plan for 2017-2021. An updated final version is included with the 2017 budget
document.In September, the Council approved the preliminary tax levy. The preliminary tax levy was
used to prioritize, size and shape the 2017 budget.
Just as Administrator Reynolds has been reiterating over the past year, the budget process will
experience significant changes over the course of the next couple years in order to provide complete
transparency and accountability for city-wide operations and to ensure future sustainability. Not all the
changes will happen this year, but there are changes taking place this year to better position ourselves
for future changes.
For example, the budget calendar has been modified to condense the budget process and move it closer
to year-end. In yearspast,the detail budget document wascompleted in the summer, which makes
forecasting difficult due to the time gap before the new year begins. Another major change to note with
the 2017 budget is the inclusion of a Revised 2016 Budget. The revised budget serves as the city’s final
budget for the year. Due to the general nature of budget forecasting, unforeseen circumstancescan
now be accounted for with a final revised budget. This final budget neitherimpactsthe levy nor taxes
payable in the current year, it only accounts for positive or negative variances in revenues and
expenditures.
These are two of the more noticeable or structural type changes taking place this year. In the next year
expect the budget to begin transforming into more narrative form. Numbers are important to a budget,
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but without context or more simply stated a story, numbers tend to not mean much to most readers of
the city’s budget.
Overview
To put this budget in context, we have lots to be thankful for. The city continues to grow with
construction permits strong. Our tax capacity is high in comparison to our tax levy. We have some
flexibility in our overall budget due to past variances (the differences between revenue and
expenditures). And we have completed several bond initiatives. The implementation of franchise fees
on private utilities will also aid in diversifying our revenue base.
That does not mean that we do not have significant challenges this year. The effect of the school district
tax increase was more thanmany of our citizens anticipated leading to some distrust of what we will
bring to the table this year. The filling of many of our open positions and the tightening of our budget
will decrease future options as we decrease variances. We have a sizable bond for $29.5 million added
to our balance sheet. And finally, we have significant operational expense increases ahead for the
community centerand ice arena.
Staff began the budgeting process with the knowledge and direction that the fiscal conservation was
prudent and necessary in a year that will see a $29.5 million community center and ice arena expansion
coming on-line. The annual debt service payments on this facility are $2.1 million. That being said, the
2017 budget should be considered a proud accomplishment by the City Council and staff.
Tax Levy
The 2017 budget seeks a tax levy increase of $1,316,146 or 7.47%. This increase is fully directed
towards existing and new debt service. In fact, the City’s net debt service payments are increasing by
$1.4 million,or almost $100,000 more than the entire levy increase. The debt service levies include the
first year’s debt service payment on the Community Center and Ice Arena expansions.
Other levy changes to include:
Abatement levies have been isolated. In prior years, private development abatements have
been included in the General Fund levy. Isolating these abatements provides for increased
transparency.
The Capital Improvement Fund (CIF) now has a dedicated levy of $385,000. In years past, an
annual transfer was made from the General Fund to the CIF. This transfer has now been
eliminated. The 2016 transfer was $1.2 million. Franchise fee collections in 2017 are dedicated
to the CIF to account for the difference between the dedicated levy and the prior years’
transfers.
The following table is a comparison between the 2016 levy and the 2017 proposed levy.
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2017 Proposed Increase /
2016 LevyLevyDecrease% Change
Base Levy
General fund$16,825,900$16,175,900$ (650,000)-3.86%
Abatements -174,915 174,915100.00%
Capital Improvement Fund -385,000 385,000100.00%
Debt Service
2004B 238,027- (238,027)-100.00%
2006B
315,390- (315,390)-100.00%
2007B 94,99292,471 (2,521)-2.65%
2008A
-148,800 148,800100.00%
2010A
88,500107,145 18,64521.07%
2012A 47,386- (47,386)100.00%
2016A
-1,842,110 1,842,110100.00%
Total Property Taxes$17,610,195$18,926,341$ 1,316,1467.47%
Tax Impact
Scott County has provided staff with tax impact estimates for residential homestead properties.
Residential property values held virtually steady from January 1, 2015 to January 1, 2016. The value of
an average market value home in Shakopee actually decreased slightly from $229,700 to $229,100. In
the meantime, the City experienced an eight percent increase in tax capacity for taxes payable in 2017.
This increased tax capacity allows the tax rate to rise only 0.324percentwith a 7.47 percent levy
increase. An average value home in Shakopee will see a small reduction of $9.49 or 1.2 percent in city
taxes. The chart below provides a comparison of the 2016 levy and the preliminary 2017 levy for an
average valued home.
Avg Market Avg Market Taxable % NetNetNetNet
ValueValueChange
PayablePayableInc/DecDifference
2016201716 vs 172016201716 vs 17% Change
Shakopee$ 229,700$229,100-0.31%$ 821.71$ 812.23$ (9.49)-1.2%
Obviously not all properties fall intothe average market value category. A home valued at $150,000 will
see an estimated annual city tax increase of $4. Whereas, a home valued at $325,000 will see an
estimated annual city tax decrease of $31. On the following page is a table classifying all the city’s
residential propertiesby market value. Each range of value includes the number of properties in the
range and the average change in market value from taxes payable 2016 to taxes payable 2017. The
table indicates that lower value home were stable or increased slightlyin valueand higher valued homes
experienced a decrease in value.
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Late this summer, staff did research to determine if the set of cities that Shakopee has considered
comparable in the past were still comparable today. Shakopee has experienced significant growth over
the past decade and has a large commercial and industrial base. A comparison of cities based on various
attributes such as population, fiscal disparity contributions and net fiscal disparities, employees, and
General Fund expenditures were analyzed to determine a set of comparable cities. Directors and key
leaders reviewed the analytical results and narrowed the list to ten based off of subject understanding
of comparable cities.
Below is a comparison of the preliminary levy increases for this new set of comparable cities. It should
be noted that Golden Valley’s preliminary levy includes funding for a bond issuance for the building of a
$18.2 million community center.
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Budget Impact Issues
Wages and benefits
Union contracts expire on December 31, 2016. The budget has been built with an assumption of a3
percent increase in wages. Comparable cities are indicating that cost of living adjustments are averaging
closer to 2.50 to 2.75 percent. Union negotiations are likely to begin later this fall. The General Fund
impact of a 3 percent COLA is approximately $387,000
Health insurance has been budgeted at a 10 percent increase. After receiving initial rateincrease
estimates of 10.5 to 14 percent, our insurance broker negotiateda final rate increase of 10 percent. The
city did experience a reduction in health insurance last year. A ten percent increase in health insurance
is approximately $107,800.
No other benefit changes are anticipated or legislated for the upcoming year.
Four new staff positions have been requested for 2017, one by the Police Department for a non-sworn
investigative aid/crime analyst, and three by the Parks and Recreation Department. The three new
positions requested by Parks and Recreation are due to the expansion of the community center and ice
arena. The budget impact of these four position is $183,800.
Internal Charges
As was discussed at the CIP work session in July, staff was proposing restoring building, parkasset, and
equipment rents to full funding. Rents were decreased by 20 percent back in 2014. There is a need to
restore therents to full funding to ensure long-term financial sustainability. The rent reduction doesn’t
have an immediate impact on sustainability, but over the long-term financing becomes problematic.
Council directed staff to restore full-fundingforpark assets in 2017 and to phase in full funding for
equipment and buildings over two years. Restoring rents to full funding adds an additional $663,000 to
the General Fund budget, by phasing in equipment and building rents the impact is reduced by about
$165,000.
Other Services & Charges
Other than personnel, internal charges, and liability insurance,departments within the General Fund
were held to a zero percent increaseon all other line items within their department/division budgets.
Department directors understood the need for a balanced budget, but were also aware of the financial
pressure the community center and ice arena expansion will have on operations. Several divisions
within the General Fund reducedthe needed budget allotment without sacrificing services or service
levels, resulting in savings that could be redirected and aid in balancing the budget. This commitment to
the cityprovedinvaluable in creating a balanced and fiscally responsible budget.
Economic Development Authority
An appropriation of $500,000 for the downtown has been included in the budget. 2017 is the third year
of the originally anticipated transfer of $1.5million over the course of threeyears.
The exterior grant program has a balance of $264,000 as of August 31, 2016. Rather than transfer an
additional $200,000 to this program from the General Fund, staff is allocating $130,000 from the
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Revolving Loan Fund that has been inactive for the last several years. There is approximately $260,000
in this fund. This fund was created with a transfer of $100,000 from the EDA fund back in 2004.
Debt Service
As mentioned earlier, the issuance of community center/ice arena tax abatement bonds in January of
this year does have a substantial impact on the levy. Debt service payments are approximately $2.1
million annually. Due to available fund balances in existing debt service funds and the structuring of the
tax abatement bonds, the annual impact of all existing debt service funds will hold steady at about $2.1
million annually.
Internal Service Funds
New for 2016 is the creation of a Self-Insurance Fund. As part of the city’s annual general liability
insurance renewal, claim deductibles were analyzed as part of the process. Historically, city deductibles
have been extremely low for a city our size. The current deductible was$2,500 per claim. In reviewing
the average claim losses for the past several years,it was determined the city can afford to increase its
deductible in order to benefit from substantial savings on premiums.
Increasing the deductible to $50,000 per claim is anticipated to save the city $150,000. Average claims
over the last five years have average about $50,000 per year, which results in a net annual savings of
$100,000 per year. Due to the timing of our insurance renewal, the city will be able to realize about
$125,000 in savings for 2016, which is due in part to lower actual claims for 2016. 2017 premium
savings are split between realized savings and continued funding of the self-insurance fund.
The goal of the self-insurance fund is to take on the role of risk management. By establishing an
appropriate fund balance, the city cancover claims to a certain point while realizing the benefit of
reduced premiums. The long-term goal is a move towards self-insurance.
Enterprise Funds
Both the Sanitary Sewer and Surface Water Funds implemented rate increases as of January 1, 2016. In
a budget work session held back in July2015,Council and staff reviewed the need for multi-year rate
increases for the Sanitary Sewer Fund. The flow rate charged per thousand gallons is not keeping pace
with the Met Council Environmental Services (MCES) service charge. For example, the flow rate revenue
for 2015 was approximately $2.16 million and the MCES charge was $2.4 million. A deficit of $240,000.
The MCES charge accounts for about 75 percent of the Sanitary Sewer Fund’s operational expenses. On
top of the $240,000 MCES deficit is an additional 25 percent or $600,000 of operational expenses, which
increases the annual operating deficit to $840,000.
MCES has and will continue to be increasing service charge rates at about a 5.5 percent annually for next
three to five years. As with most cities, the cost of maintaining and reconstructing aging infrastructure is
an expensive but necessary endeavor.
The Sanitary Sewer Fund also charges aflat $6 monthly fee per account. This generatesabout $665,000
annually. These flat fees are intended to fund our capital outlay for costs associated with street
reconstructions, sewer linings, etc. A good measuring toolto indicate whether the flat fee is keeping
pace with the city’s needs is comparing the flat fee to the annual depreciation expense. Annual
depreciation is about $760,000.
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This news doesn’t reflect that the sky is falling. The Sewer Fund does have a healthy cash balance.
However, operational deficit spending year after year willeat away at those reserves rather quickly.
Staff plans to do an in-depth rate analysis in 2017 that will review several factors including; what is an
appropriate fund balance, long-term forecasting (10-20 years), impact of new development, etc.
For 2017, the budget has been prepared with an 8 percent increase in the flow rate from $2.24 to $2.41
per thousand,and a $0.50 increase in the flat rate from $6.00 to $6.50. For an average home utilizing
6,000 gallons of water a month,the increase will amountto about $1.52 per month.Even with this
increaseShakopee’ssanitary sewer rate remains one of the lowest in the metro. Below is a chart
comparing our comparable and neighboring cities 2016 annual sanitary sewer costs to Shakopee. Even
with a rate increase for 2017, Shakopee will still maintain one of the lowest sanitary sewer costs.
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Next Steps
The City Council approved the increase in2017sanitary sewer rates at its November 15, 2016meeting. The
draft 2017 budget reviewed by council at a work session in November remains virtually unchanged except for
a few minor changesincluding:
Separating building and park rent payments within the Park Maintenance division. The original draft
budget had these two expenditures combined into one lump sum.
Reallocating $3,000 from within the Administration budget from the Communications division to the
Personnel division. This is a budget neutral change.
Editing a few budget comments and typos.
The December 6 Council meeting provides an opportunity for the public to comment on the levy and budget.
At the subsequent council meeting on December 20, the council will be asked to certify the final tax levy and
adopt the 2017 budget document.
Conclusion
The preparation of the annual budget is probably the single most important activity of the City, short of actual
provision of services. The city remains committed to providing efficient municipal services to its residents,
property owners, and other stake holders.
Darin Nelson
Finance Director
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Shakopee Fun For All Playground
Built October 2016
2017 Annual Budget
for the City of Shakopee, Minnesota
Shakopee
Minnesota
City of Shakopee | 129 Holmes St. S., Shakopee MN 55379 | (952) 233-9300 | www.ShakopeeMN.gov
City of
Shakopee, Minnesota
2017Budget
TABLE OF CONTENTS
Introduction:
Mission Statement .............................................................................................................. 1
City Map ............................................................................................................................ 3
Organization Structure ....................................................................................................... 4
City Officials ...................................................................................................................... 6
Shakopee Profile ................................................................................................................ 7
Budget Overview:
Finance Director’s Budget Message .................................................................................. 8
Budget Development ....................................................................................................... 16
Financial Management Policies ....................................................................................... 18
Employees by Function.................................................................................................... 27
Budget Resolutions .......................................................................................................... 30
Combined Budget:
Summary .......................................................................................................................... 38
General Fund:
Summary .......................................................................................................................... 40
General Fund Revenue and Expenditures ........................................................................ 43
General Fund Expenditures by Division:
Summary .................................................................................................................... 49
General Government .................................................................................................. 51
Mayor & Council ................................................................................................. 52
Administration ..................................................................................................... 54
City Clerk ............................................................................................................. 58
Finance ................................................................................................................. 62
Planning & Development ..................................................................................... 66
Facilities ............................................................................................................... 68
Public Safety .............................................................................................................. 73
Police.................................................................................................................... 74
Fire ....................................................................................................................... 78
Building Inspection .............................................................................................. 82
Public Works .............................................................................................................. 87
Engineering .......................................................................................................... 88
Street Maintenance ............................................................................................... 92
Fleet...................................................................................................................... 96
Recreation ................................................................................................................ 101
Park Maintenance ............................................................................................... 102
Natural Resources .............................................................................................. 106
Recreation .......................................................................................................... 108
Miscellaneous .......................................................................................................... 113
Unallocated ........................................................................................................ 114
Special Revenue Funds:
Summary ........................................................................................................................ 116
Economic Development Authority (EDA) .................................................................... 119
Debt Service Funds:
Summary ........................................................................................................................ 123
Capital Projects Funds:
Summary ........................................................................................................................ 128
Park Reserve ................................................................................................................. 131
Capital Improvement .................................................................................................... 135
Enterprise Funds:
Summary ........................................................................................................................ 138
Sanitary Sewer .............................................................................................................. 140
Surface Water ................................................................................................................. 144
Refuse ............................................................................................................................ 148
Internal Service Funds:
Summary ........................................................................................................................ 150
Equipment ...................................................................................................................... 152
Park and Recreation Asset ............................................................................................. 157
Information Technology ................................................................................................ 161
Governmental Building Asset ........................................................................................ 165
Self-Insurance ................................................................................................................ 168
Appendix:
Capital Improvement Program ....................................................................................... 171
Park Reserve Fund ................................................................................................... 173
Capital Improvement Fund ...................................................................................... 179
Sanitary Sewer Fund ................................................................................................ 205
Surface Water Fund ................................................................................................. 213
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the
opportunity to live, work and play in a community with a
proud past, promising future, and small-town
atmosphere within a metropolitan setting.
BLANK
Electorate
City Council
Planning Commission & Board of
Park and Recreation Advisory Board
Adjustment & Appeals
Shakopee Public Utilities
Police Civil Service Commission
Commission
Economic Development Advisory
Environmental Advisory Committee
Committee
City
Administrator
Parks &
PoliceFireFinance
Engineering &
Department of
Department of
Recreation
DepartmentDepartmentDepartment
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MayorWilliam Mars
Councilor Matthew Lehman
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City Administrator William R. Reynolds
Assistant Administrator Nathan Burkett
Finance Director Darin Nelson
Police Chief Jeff Tate
Fire Chief Rick Coleman
Engineering/Public Works Director Bruce Loney
Planning and Development Director Michael Kerski
Park and Recreation Director Jamie Polley
Profile of the Government
The City of Shakopee was incorporated initially in 1857 and for the second time in 1870 and is located about 25 miles
southwest of Minneapolis. Bounded by the Minnesota River on the north, Shakopee is in the northern part of Scott
County and is the county seat. The City is one of the most rapidly growing communities of the state. The 2010 population
of the City was 37,076 as of the 2010 census and the land area covered is approximately 29.4 square miles. The 2017
estimated population is about 41,254. The City is empowered to levy a property tax on both real and personal property
located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which
occurs periodically.
Shakopee is organized in Minnesota under Plan A, which includes a City Administrator, but the City Council retains
most decision making authority such as policy setting, adopting ordinances and budget and staffing. The City Council
has four members who serve staggered terms of four years plus the Mayor who serves a two-year term. All council
positions are non-partisan, part-time and members are elected at large.
The City provides the normal municipal services such as police and fire protection, street and infrastructure
construction and maintenance, parks and recreation, planning and zoning. Also provided are sewer and storm
drainage utilities, organized refuse collection and recycling, and some transit services. Electric and water utilities
are operated by Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic
development and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority
is comprised of City Council members and is included as an integral part of the City’s budget.
Date of Incorporation 1870
Form of Government Council/Mayor
Fiscal Year Calendar
Area of City 29.4 Square Miles
Population 41,254
Average Home Market Value 229,700
(Scott County)
Total Taxable Market Value 4,037,168,100
(Scott County)
Miles of Roadway 154
Fire Stations 2
Number of Full-Time Employees 7
Paid on Call Firefighters 46
Police Stations 1
Sworn Officers 48
Civilian Employees 12
Recreation Seasonal Employees 61
Municipal Pool 1
Ice Arena 1
Employees
Full Time 148
Part Time 135
To:Mayor and City Council
From: Darin Nelson, Finance Director
cc:Bill Reynolds, City Administrator
Date:December 6, 2016
Re:2017 Budget and 2016 Amended Final Budget
Introduction
Presented is the 2017 budget along with the amended final 2016 budget.
Background
The City of Shakopee annually adopts a General fund budget and property tax levy for the
upcoming year. The following information provides an overview of many elements that have
been brought into the budget process during 2016, planning for the 2017 budget year.
Earlier this summer, staff kicked off the 2017 budget process by reviewing with Council a
preliminary Capital Improvement Plan for 2017-2021. An updated final version is included with
the 2017 budget document. In September, the Council approved the preliminary tax levy. The
preliminary tax levy was used to prioritize, size and shape the 2017 budget.
Just as Administrator Reynolds has been reiterating over the past year, the budget process will
experience significant changes over the course of the next couple years in order to provide
complete transparency and accountability for city-wide operations and to ensure future
sustainability. Not all the changes will happen this year, but there are changes taking place this
year to better position ourselves for future changes.
For example, the budget calendar has been modified to condense the budget process and move it
closer to year-end. In years past, the detail budget document was completed in the summer,
which makes forecasting difficult due to the time gap before the new year begins. Another major
change to note with the 2017 budget is the inclusion of a Revised 2016 Budget. The revised
budget serves as the city’s final budget for the year. Due to the general nature of budget
forecasting, unforeseen circumstances can now be accounted for with a final revised budget.
This final budget neither impacts the levy nor taxes payable in the current year, it only accounts
for positive or negative variances in revenues and expenditures.
These are two of the more noticeable or structural type changes taking place this year. In the
next year expect the budget to begin transforming into more narrative form. Numbers are
important to a budget, but without context or more simply stated a story, numbers tend to not
mean much to most readers of the city’s budget.
Overview
To put this budget in context, we have lots to be thankful for. The city continues to grow with
construction permits strong. Our tax capacity is high in comparison to our tax levy. We have
some flexibility in our overall budget due to past variances (the differences between revenue and
expenditures). And we have completed several bond initiatives. The implementation of
franchise fees on private utilities will also aid in diversifying our revenue base.
That does not mean that we do not have significant challenges this year. The effect of the school
district tax increase was more than many of our citizens anticipated leading to some distrust of
what we will bring to the table this year. The filling of many of our open positions and the
tightening of our budget will decrease future options as we decrease variances. We have a sizable
bond for $29.5 million added to our balance sheet. And finally, we have significant operational
expense increases ahead for the community center and ice arena.
Staff began the budgeting process with the knowledge and direction that the fiscal conservation
was prudent and necessary in a year that will see a $29.5 million community center and ice arena
expansion coming on-line. The annual debt service payments on this facility are $2.1 million.
That being said, the 2017 budget should be considered a proud accomplishment by the City
Council and staff.
Tax Levy
The 2017 budget seeks a tax levy increase of $1,316,146 or 7.47%. This increase is fully
directed towards existing and new debt service. In fact, the City’s net debt service payments are
increasing by $1.4 million, or almost $100,000 more than the entire levy increase. The debt
service levies include the first year’s debt service payment on the Community Center and Ice
Arena expansions.
Other levy changes to include:
Abatement levies have been isolated. In prior years, private development abatements
have been included in the General Fund levy. Isolating these abatements provides for
increased transparency.
The Capital Improvement Fund (CIF) now has a dedicated levy of $385,000. In years
past, an annual transfer was made from the General Fund to the CIF. This transfer has
now been eliminated. The 2016 transfer was $1.2 million. Franchise fee collections in
2017 are dedicated to the CIF to account for the difference between the dedicated levy
and the prior years’ transfers.
The following table is a comparison between the 2016 levy and the 2017 proposed levy.
2017ProposedIncrease/
2016LevyLevyDecrease%Change
BaseLevy
Generalfund ǻŴŹȍŻŵŸȍżųųǻŴŹȍŴźŸȍżųųǻȘŹŸųȍųųųșŶȌŻŹƳ
Abatements ŴźŷȍżŴŸŴźŷȍżŴŸŴųųȌųųƳ
ŶŻŸȍųųųŶŻŸȍųųųŴųųȌųųƳ
CapitalImprovementFund
DebtService
ŵŶŻȍųŵźȘŵŶŻȍųŵźșŴųųȌųųƳ
2004B
2006B ŶŴŸȍŶżųȘŶŴŸȍŶżųșŴųųȌųųƳ
2007B żŷȍżżŵżŵȍŷźŴȘŵȍŸŵŴșŵȌŹŸƳ
2008A ŴŷŻȍŻųųŴŷŻȍŻųųŴųųȌųųƳ
2010A ŻŻȍŸųųŴųźȍŴŷŸŴŻȍŹŷŸŵŴȌųźƳ
ŷźȍŶŻŹȘŷźȍŶŻŹșŴųųȌųųƳ
2012A
2016A ŴȍŻŷŵȍŴŴųŴȍŻŷŵȍŴŴųŴųųȌųųƳ
TotalPropertyTaxes ǻŴźȍŹŴųȍŴżŸǻŴŻȍżŵŹȍŶŷŴǻŴȍŶŴŹȍŴŷŹźȌŷźƳ
Tax Impact
Scott County has provided staff with tax impact estimates for residential homestead properties.
Residential property values held virtually steady from January 1, 2015 to January 1, 2016. The
value of an average market value home in Shakopee actually decreased slightly from $229,700 to
$229,100. In the meantime, the City experienced an eight percent increase in tax capacity for
This increased tax capacity allows the tax rate to rise only 0.324
taxes payable in 2017.
percent with a 7.47 percent levy increase. An average value home in Shakopee will see a small
reduction of $9.49 or 1.2 percent in city taxes.
The chart below provides a comparison of the
2016 levy and the preliminary 2017 levy for an average valued home.
Avg Market Avg Market Taxable % NetNetNetNet
ValueValueChange
PayablePayableInc/DecDifference
2016201716 vs 172016201716 vs 17% Change
Shakopee229,700$ 229,100$ -0.31%821.71$ (9.49)-1.2%
$ $ 8 12.23
Obviously not all properties fall into the average market value category. A home valued at
$150,000 will see an estimated annual city tax increase of $4. Whereas, a home valued at
$325,000 will see an estimated annual city tax decrease of $31. On the following page is a table
classifying all the city’s residential properties by market value. Each range of value includes the
number of properties in the range and the average change in market value from taxes payable
2016 to taxes payable 2017. The table indicates that lower value home were stable or increased
slightly in value and higher valued homes experienced a decrease in value.
Late this summer, staff did research to determine if the set of cities that Shakopee has considered
comparable in the past were still comparable today. Shakopee has experienced significant
growth over the past decade and has a large commercial and industrial base. A comparison of
cities based on various attributes such as population, fiscal disparity contributions and net fiscal
disparities, employees, and General Fund expenditures were analyzed to determine a set of
comparable cities. Directors and key leaders reviewed the analytical results and narrowed the
list to ten based off subject understanding of comparable cities.
Below is a comparison of the preliminary levy increases for this new set of comparable cities. It
should be noted that Golden Valley’s preliminary levy includes funding for a bond issuance for
the building of a $18.2 million community center.
Budget Impact Issues
Wages and benefits
Union contracts expire on December 31, 2016. The budget has been built with an assumption of
a 3 percent increase in wages. Comparable cities are indicating that cost of living adjustments
are averaging closer to 2.50 to 2.75 percent. Union negotiations are likely to begin later this fall.
The General Fund impact of a 3 percent COLA is approximately $387,000
Health insurance has been budgeted at a 10 percent increase. After receiving initial rate increase
estimates of 10.5 to 14 percent, our insurance broker negotiated a final rate increase of 10
percent. The city did experience a reduction in health insurance last year. A ten percent increase
in health insurance is approximately $107,800.
No other benefit changes are anticipated or legislated for the upcoming year.
Four new staff positions have been requested for 2017, one by the Police Department for a non-
sworn investigative aid/crime analyst, and three by the Parks and Recreation Department. The
three new positions requested by Parks and Recreation are due to the expansion of the
community center and ice arena. The budget impact of these four position is $183,800.
Internal Charges
As was discussed at the CIP work session in July, staff was proposing restoring building, park
asset, and equipment rents to full funding. Rents were decreased by 20 percent back in 2014.
There is a need to restore the rents to full funding to ensure long-term financial sustainability.
The rent reduction doesn’t have an immediate impact on sustainability, but over the long-term
financing becomes problematic. Council directed staff to restore full-funding for park assets in
2017 and to phase in full funding for equipment and buildings over two years. Restoring rents to
full funding adds an additional $663,000 to the General Fund budget, by phasing in equipment
and building rents the impact is reduced by about $165,000.
Other Services & Charges
Other than personnel, internal charges, and liability insurance, departments within the General
zero percent increase
Fund were held to a on all other line items within their
department/division budgets.
Department directors understood the need for a balanced budget, but were also aware of the
financial pressure the community center and ice arena expansion will have on operations.
Several divisions within the General Fund were able to reduce the needed budget allotment
without sacrificing services or service levels, resulting in savings that could be redirected and aid
in balancing the budget. This commitment to the city proved invaluable in creating a balanced
and fiscally responsible budget.
Economic Development Authority
An appropriation of $500,000 for the downtown has been included in the budget. 2017 is the
third year of the originally anticipated transfer of $1.5 million over the course of three years.
The exterior grant program has a balance of $264,000 as of August 31, 2016. Rather than
transfer an additional $200,000 to this program from the General Fund, staff is allocating
$130,000 from the Revolving Loan Fund that has been inactive for the last several years. There
is approximately $260,000 in this fund. This fund was created with a transfer of $100,000 from
the EDA fund back in 2004.
Debt Service
As mentioned earlier, the issuance of community center/ice arena tax abatement bonds in
January of this year does have a substantial impact on the levy. Debt service payments are
approximately $2.1 million annually. Due to available fund balances in existing debt service
funds and the structuring of the tax abatement bonds, the annual impact of all existing debt
service funds will hold steady at about $2.1 million annually.
Internal Service Funds
Self-Insurance Fund
New for 2016 is the creation of a . As part of the city’s annual general
liability insurance renewal, claim deductibles were analyzed as part of the process. Historically,
city deductibles have been extremely low for a city our size. The current deductible was $2,500
per claim. In reviewing the average claim losses for the past several years, it was determined the
city can afford to increase its deductible in order to benefit from substantial savings on
premiums.
Increasing the deductible to $50,000 per claim is anticipated to save the city $150,000. Average
claims over the last five years have average about $50,000 per year, which results in a net annual
savings of $100,000 per year. Due to the timing of our insurance renewal, the city will be able
to realize about $125,000 in savings for 2016, which is due in part to lower actual claims for
2016. 2017 premium savings are split between realized savings and continued funding of the
self-insurance fund.
The goal of the self-insurance fund is to take on the role of risk management. By establishing an
appropriate fund balance, the city can cover claims to a certain point while realizing the benefit
of reduced premiums. The long-term goal is a move towards self-insurance.
Enterprise Funds
Both the Sanitary Sewer and Surface Water Funds implemented rate increases as of January 1,
2016. In a budget work session held back in July 2015, Council and staff reviewed the need for
multi-year rate increases for the Sanitary Sewer Fund. The flow rate charged per thousand
gallons is not keeping pace with the Met Council Environmental Services (MCES) service
charge. For example, the flow rate revenue for 2015 was approximately $2.16 million and the
MCES charge was $2.4 million. A deficit of $240,000. The MCES charge accounts for about 75
percent of the Sanitary Sewer Fund’s operational expenses. On top of the $240,000 MCES
deficit is an additional 25 percent or $600,000 of operational expenses, which increases the
annual operating deficit to $840,000.
MCES has and will continue to be increasing service charge rates at about a 5.5 percent annually
for next three to five years. As with most cities, the cost of maintaining and reconstructing aging
infrastructure is an expensive but necessary endeavor.
The Sanitary Sewer Fund also charges a flat $6 monthly fee per account. This generates about
$665,000 annually. These flat fees are intended to fund our capital outlay for costs associated
with street reconstructions, sewer linings, etc. A good measuring tool to indicate whether the flat
fee is keeping pace with the city’s needs is comparing the flat fee to the annual depreciation
expense. Annual depreciation is about $760,000.
This news doesn’t reflect that the sky is falling. The Sewer Fund does have a healthy cash
balance. However, operational deficit spending year after year will eat away at those reserves
rather quickly. Staff plans to do an in-depth rate analysis in 2017 that will review several factors
including; what is an appropriate fund balance, long-term forecasting (10-20 years), impact of
new development, etc.
For 2017, the budget has been prepared with an 8 percent increase in the flow rate from $2.24 to
$2.41 per thousand, and a $0.50 increase in the flat rate from $6.00 to $6.50. For an average
home utilizing 6,000 gallons of water a month, the increase will amount to about $1.52 per
month. Even with this increase Shakopee’s sanitary sewer rate remains one of the lowest in the
metro. Below is a chart comparing our comparable and neighboring cities 2016 annual sanitary
sewer costs to Shakopee. Even with a rate increase for 2017, Shakopee will still maintain one of
the lowest sanitary sewer costs.
Next Steps
The City Council approved the increase in 2017 sanitary sewer rates at its November 15, 2016
meeting. The draft 2017 budget reviewed by council at a work session in November remains virtually
unchanged except for a few minor changes including:
Separating building and park rent payments within the Park Maintenance division. The
original draft budget had these two expenditures combined into one lump sum.
Reallocating $3,000 from within the Administration budget from the Communications
division to the Personnel division. This is a budget neutral change.
Editing a few budget comments and typos.
The December 6 Council meeting provides an opportunity for the public to comment on the levy and
budget. At the subsequent council meeting on December 20, the council will be asked to certify the
final tax levy and adopt the 2017 budget document.
Conclusion
The preparation of the annual budget is probably the single most important activity of the City, short
of actual provision of services. The city remains committed to providing efficient municipal services
to its residents, property owners, and other stake holders.
Darin Nelson
Finance Director
Budget Development
Fund Structure
The financial matters of the City of Shakopee are arranged into groups called funds. Each fund is a
separate accounting activity. The funds are;
Governmental Funds using modified accrual accounting:
General Fund is the main operating fund and accounts for the usual activities of general government
(finance, city clerk, and information technology), public safety (police, fire and building inspection),
public works (engineering, streets and fleet) and culture/recreation (library, park maintenance, recreation
and natural resources).
Special Revenue Funds are for resources received for specific purposes and include Revolving Loan,
Forfeitures and the Economic Development Authority.
Debt Service Funds are to account for money dedicated to paying the city’s bonded debt.
Capital Project Funds are to account for the larger construction projects in the city. Ongoing funds are the
Capital Improvement and Park Reserve Funds. Other funds exist for the life of the projects financed by
that fund.
Proprietary Funds using accrual accounting:
Enterprise Funds account for business-like activities of the city. There are four enterprise funds. The
Electric and Water funds are operated by the Shakopee Public Utilities Commission and make a financial
contribution to the General Fund of the City. The City operates the Sewer and Storm Drainage Funds
with the utility commission providing billing services for those two funds.
Internal Service Funds account for providing goods or services to various city divisions. These are the
Building Fund for a majority of city and recreation services buildings, Capital Equipment Fund for major
pieces of mobile equipment, Park Asset Fund for replacement of park assets, Information Technology
Fund for certain hardware and software items and the Employee Benefit Fund for compensated absences.
Major Funds
Major funds are the funds of the city that are larger in terms of assets, liabilities, revenues or
expenditures. The General Fund is always a major fund and the two enterprise funds, Sewer and Storm
Drainage are classed as major funds. Individual debt service or capital projects funds may be determined
to be major funds for one or more years depending on the activity in that fund.
Budget Process
Scott County assessor sets property values during the previous year. The county sends valuation notices
early in the current year for the next year’s taxes. In May and June the local Board of Review and County
Board of Equalization meet to consider appeals of property values from owners. June through March –
Tax Court petitions must be filed to appeal previous year assessment.
The City’s, budget process starts in the spring for the following year. The Five Year Capital
Improvement Plan and the Ten Year Capital Equipment List are reviewed and updated. By late June the
operating budget materials are distributed to Department Heads.
Management and City Council begin to review budget data in late July and the maximum tax levy is
th
certified to the county auditor by September 30. In mid-November, tax payers receive a notice of the
proposed amount of property taxes they would be billed for in the following year. Early in December a
public hearing on the budget and tax levy is held and the final tax levy and budget are adopted.
Budgets are legally adopted for the General Fund. The Economic Development Authority is a legally
separate entity but is blended in as a special revenue fund because the City Council also serves as the
Board for the EDA.
Budgets are legally adopted at the division level for the General Fund. Staff may shift budget amounts
within divisions but governing body action is needed to change division or fund totals. Budgets are not
st
amended after the close of the fiscal year (December 31). Appropriations lapse at the year’s end.
Budgets are prepared but not formally adopted for:
Special Revenue Funds – Transit and EDA – because funding is through other governmental
entities.
Debt Service Funds because these are controlled by the bond indentures.
Capital Projects Funds because these are controlled by specific project authorizations.
Enterprise Funds because these are flexible budgets based on service needs.
Internal Service Funds because these are controlled by project authorizations, specific purchase
approvals or are dependent on the operating budget.
FINANCIAL MANAGEMENT POLICIES
The City of Shakopee has an important responsibility to its citizens to plan the adequate funding of
services desired by the public, including the provision and maintenance of public facilities, to manage
municipal finances and resources wisely, and to carefully account for public funds. The City strives to
ensure that it is capable of adequately funding and providing local government services needed by the
community. The City will maintain or improve its infrastructure on a systematic basis to maintain quality
neighborhoods. These policies provide the framework for fiscal management and guide the decision
making process. The policies operate independently of changing circumstances and conditions.
Objectives
1.To protect the Council's policy-making ability by ensuring that important decisions are not
controlled by financial problems or emergencies.
2.To enhance the Council's policy-making ability by providing accurate information on the cost of
various authority or service levels.
3.To assist sound management of the City government by providing accurate and timely
information on financial condition.
4.To provide sound principles to guide the important decisions of the Council and of management
which have significant fiscal impact.
5.To set forth operational principals which minimize the cost of local government, to the extent
consistent with services desired by the public, and which minimize financial risk.
6.To employ revenue policies and forecasting tools to prevent undue or unbalanced reliance on
certain revenues, especially property taxes, which distribute the cost of municipal services fairly,
and which provide adequate funds to operate desired programs.
7.To provide essential public facilities and prevent deterioration of the City's infrastructure
including its various facilities.
8.To protect and enhance the City's credit rating and prevent default on any municipal debts.
9.Ensure the legal use and protection of all City funds through a good system of financial and
accounting controls.
10.Manage risk through loss awareness, loss prevention, loss control and loss financing.
Operating Budget Policy
The operating budget policies ensure that the City's annual operating expenditures are consistent with past
expenditures and respond to long-term objectives rather than short-term benefits. The policies allow the
City to maintain a stable level of service, expenditures and tax levies over time. These policies are most
critical to programs funded with property tax revenue because accommodating large fluctuations in this
revenue source can be difficult.
1.The City will adopt a balanced operating budget for the General Fund with current revenues equal
or greater than current expenditures. It is not the policy to finance ongoing operations with one-
time revenues or fund balance. One time revenues and fund balance will only be used for one-
time expenditures.
2.An objective analytical process will be used to forecast revenues.
3.Opportunities for other revenue sources will be explored to reduce property tax levels.
4.The City will avoid postponing expenditures and provide for the adequate maintenance,
replacement and improvement of the City’s physical assets in order to protect the capital
investment and minimize future maintenance and replacement costs.
5.To protect against unforeseen events, the City will budget a contingency and maintain fund
balances according to the City’s policies.
6.The City will apportion its administrative and general government costs to all its funds as
appropriate and practical.
7.The City staff will monitor revenues and expenditures to adhere to their budgeted amounts.
Monthly reports comparing budget with revenues and expenditures will be prepared. Line items
within a division may be over spent as long as the total division budget is not over spent.
8.Appropriations will be included in the operating budgets to keep internal service fund resources at
an appropriate level.
9.Appropriations lapse at year end.
Fund Balance/Equity
Fund balance is the difference between the assets and liabilities in a governmental fund. A governmental
fund generally involves tax support and the focus of accounting is the flow or control of money. The
General, Special Revenue, Debt Service and Capital Projects funds are governmental funds.
Fund equity is similar to fund balance but applies to enterprise and internal services fund and has a longer
term focus including fixed assets, accumulated depreciation and long term debt.
General Fund
:
This Fund Balance Policy applies to unrestricted fund balances comprised of committed,
assigned, unassigned amounts.
When more than one category of fund balance can be used to fund an expenditure, the highest
(most restrictive) level shall be used first.
The target level of unassigned fund balance is 40 to 45% of expenditures. This is to provide
working capital for cash flow, unexpected decline in revenue such as state aid unallotment and
unforeseen expenditures such as natural disasters.
Unassigned fund balance can be spent down by City Council action or appropriation or due to
emergency situations.
Replenishing fund balance when it falls below the target level shall be accomplished by inter-
fund transfers or budgeting for expenditures and other uses to be less than revenue and other
sources over a period not to exceed three years.
Annually the City Council will decide what to do with the General Fund unreserved fund balance
that exceeds 45% of expenditures and transfers out.
Special Revenue Funds
: These funds shall maintain sufficient fund balance to provide for working
capital.
Debt Service Funds:
These funds shall maintain sufficient fund balance to provide for the timely
payment of principal, interest and service charges.
Capital Project Funds
: There are no fund balance requirements for these funds.
Enterprise Funds
: These funds shall have sufficient equity and liquid assets to provide for three to five
months operating costs and to have at least as much as the amount of accumulated depreciation.
Internal Service Funds
: These funds shall have sufficient equity to smooth out the “peaks and valleys”
of major expenditures over the long term and to provide full funding for employee compensated absences
and other post-employment benefits.
REVENUE AND EXPENDITURE POLICY
The revenue policy is designed to ensure; 1) diversified and stable revenue sources, 2) adequate long-term
funding by using specific revenue sources to fund related programs and services, and 3) funding levels to
accommodate needed City services and programs equitably.
1.The City will provide long-term financial stability through sound short and long term financial
planning. The City will maintain a diversified and stable revenue system in order to avoid short-
term fluctuations in a single revenue source.
2.The City will conservatively estimate its annual revenues. All existing and potential revenue
sources will be re-examined annually.
3.The City will use one-time or special purpose revenue for capital expenditures or for expenditures
required by the revenue, and not to subsidize recurring personnel, operation and maintenance
costs.
4.The City will establish all fees and charges at a level related to the cost of providing the services,
or as adjusted for particular program goals. The City will review the full cost of activities
supported by fees and charges to identify the impact of inflation and other cost increases and will
review these fees and charges along with resulting net property tax costs with the Council at
budget time.
5.The City will seek a balanced tax base through support of a sound mix of residential, commercial,
and industrial development.
6.The City will set enterprise fund fees at a level that fully supports the total direct and indirect cost
of the activity (net of any grants or similar revenues), including depreciation of capital assets and
debt service, to maintain a positive cash flow and provide adequate working capital. Replacement
(or bonding for replacement) of enterprise infrastructure will be paid for from accumulated (or
annual) earnings of the particular fund.
7.The City will offset reduced revenues with reduced expenditures.
8.The City will budget for 98% of the tax levy to allow for delinquencies and adjustments.
9.The City will avoid nuisance charges as a revenue source.
10.Department heads are responsible to monitor their respective budget and control spending so that
the budget is not exceeded. Expenditures over $15,000 will have prior council approval. Any
unauthorized expenditure or exceeding the budget may be a personal obligation of the person
incurring the obligation.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY
The accounting, auditing and financial reporting policy are designed to maintain a system of financial
monitoring, control and reporting for all operations and funds in order to provide effective means of
ensuring that overall City goals and objectives will be met and to assure the City’s residents and investors
that the City is well managed and fiscally sound.
1.The City will adhere to a policy of full and open public discourse of all financial activity. The
proposed budget will be prepared in a manner to maximize its understanding by citizens and
elected officials. Copies of financial documents will be made available to all interested parties.
Opportunities will be provided for full citizen participation prior to adopting the budget.
2.The City will maintain its accounting records and report on its financial condition and results of
operations in accordance with City, State and Federal law and regulations, and Generally
Accepted Accounting Principles (GAAP), and standards established by the Governmental
Accounting Standard Board (GASB). Budgetary reporting will be in accordance with City and
State budget laws.
3.An independent firm of certified public accountants will annually perform a financial and
compliance audit of the City’s financial statements. Their opinions will be contained in the City’s
Comprehensive Annual Financial Report (CAFR).
4.As an additional independent confirmation of the quality of the City’s financial reporting, the
City will annually seek to obtain the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting. The CAFR will be presented in a way
designed to communicate with citizens about the financial affairs of the City.
INVESTMENT POLICY
I. Scope
This policy applies to the investment portfolio under the authority and control of the Finance
Director/City Treasurer of the City of Shakopee. This policy shall be reviewed on an annual
basis. Any changes must be approved by the City Council.
II. General Objectives
The primary objectives, in priority order, on investment activities shall be:
1.Safety
Safety of principal is the foremost objective of the investment program. Investments shall be
undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
The objective will be to mitigate credit risk and interest rate risk.
2.Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that
may be reasonably anticipated. This is accomplished by structuring the portfolio so that
securities mature concurrent with cash needs to meet anticipated demands (static liquidity).
Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist
largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the
portfolio also may be placed in local government investment pools, which offer same-day
liquidity for short-term funds.
3.Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into account the investment risk constraints
and liquidity needs. Return on investment is of secondary importance compared to the safety and
liquidity objectives described above. Securities should not be sold prior to maturity with the
following exceptions:
a.A security with declining credit may be sold early to minimize the loss of principal.
b.A security swap would improve the quality, yield, or target duration in the portfolio.
c.Liquidity needs of the portfolio require that the security be sold.
d.There is a definite economic benefit to be realized.
III. Standards of Care
1.Prudence
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. Investment officers
acting in accordance with procedures and exercising due diligence shall be relieved of personal
responsibility for an individual security’s credit risk or market price changes, provided deviations
from expectations and the sale of securities are carried out in accordance with the terms of this
policy.
Investments shall be made with judgment and care, under circumstances then prevailing, for
investment, considering the probable safety of their capital as well as the probable income to be
derived.
2.Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with the proper execution and management of the investment program,
or that could impair their ability to make impartial decisions. Employees and investment officials
shall disclose any material interests in financial institutions with which they conduct business.
3.Delegation of Authority
Authority and responsibility for the operation of the investment program is hereby delegated to
the Finance Director/Treasurer. The Finance Director shall be responsible for all transactions
undertaken and shall establish a system of controls to regulate the activities of subordinate
officials. The use of an independent third party investment manager is authorized.
4.Investing fees
The General Fund shall be reimbursed from interest earnings for the cost of an investment
manager and safe keeping fees.
IV. Safekeeping and Custody
1.Authorized Financial Dealer and Institution
Security broker/dealers are selected by creditworthiness (minimum capital requirement
$10,000,000 and at least five years of operation). These may include “primary” dealers or
regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3-1
(uniform net capital rule).
All financial institutions and broker/dealers who desire to become qualified bidders for
investment transactions must supply the following as appropriate:
Audited financial statements
Proof of National Association of Securities Dealers (NASD) certification
Proof of state registration
2.Internal Controls
The cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of
costs and benefits requires estimates and judgments by management.
a.Custodial safekeeping. Securities purchased from any bank or dealer including appropriate
collateral (as defined by state law) shall be placed with an independent third party for
custodial safekeeping. All trades where applicable will be executed by delivery vs. payment
(DVP). This ensures that securities are deposited with the custodian prior to the release of
funds.
b.Clear delegation of authority to subordinate staff members. Subordinate staff members must
have a clear understanding of their authority and responsibilities to avoid improper actions.
Clear delegation of authority also preserves the internal control structure that is contingent on
the various staff position and their respective responsibilities.
c.Written confirmation of telephone transactions for investments. Due to the potential of error
and improprieties arising from telephone transactions, all telephone transaction should be
supported by written communications. Written communications may be via fax or Email.
V. Suitable and Authorized Investments
1.Investment Types
The following investments will be permitted by this policy and are those defined by state law
where applicable;
a.U.S. Government obligations, U.S. Government agency obligations, and U.S. Government
instrumentality obligations, which have a liquid market with a readily determinable market
value. This includes mortgage-backed pass-through securities issued by any U.S.
Government agency.
b.Canadian government obligations (payable in local currency).
c.Certificates of deposit and other evidences of deposit at financial institutions, bankers’
acceptances, and commercial paper, rated A-1, P-1, F-1 or higher by at least two nationally
recognized rating agencies.
d.Investment-grade obligations of state and local governments and public authorities.
e.Repurchase agreements whose underlying purchased securities consist of the foregoing.
f.Money market mutual funds regulated by the Security and Exchange Commission and whose
portfolios consist only of dollar-denominated securities.
g.The purpose of an investment pool is to allow political subdivisions to pool available funds in
order to achieve a potentially higher yield. Authorized investment pools are the 4M Fund
administered by the League of Minnesota Cities and the “sweep” pool administered by the
investment custodian
h.Local government investment pools, either state-administered or through joint powers statutes
and other intergovernmental agreement legislation.
i.Investment in derivatives or high-risk mortgage-backed securities is not authorized.
2.Repurchase Agreements
Repurchase agreements shall be consistent with state statutes and GFOA Recommended Practices
on Repurchase Agreements.
VI. Investment Parameters
Pooling of Funds
Except for cash in certain restricted and special funds, the City of Shakopee will consolidate cash
balances from all funds to maximize investment earnings. Investment income will be allocated to the
various funds based on their respective participation and in accordance with generally accepted
accounting principles.
1.Diversification
The aggregate investment portfolio shall be diversified by:
Limiting investments to avoid over concentration in securities from a specific issuer or
business sector (excluding securities back by the US government).
Limiting investment in securities that have higher credit risks.
Investing in securities with varying maturities.
Continuously investing a portion of the portfolio in readily available funds such as local
government investment pools (LGIPs), money market funds or repurchase agreements to
ensure that appropriate liquidity is maintained in order to meet ongoing obligations.
All investments other than in direct obligations or agencies of the United States, secured by
collateral, or repurchase agreements, shall not exceed fifty percent of the aggregate
investment portfolio. Mortgage-backed securities shall not exceed thirty percent of the
aggregate investment portfolio, at time of purchase.
Investment in any one corporation for commercial paper, repurchase agreements or
certificates of deposit shall not exceed five percent of the aggregate investment portfolio.
2.Performance Standards
The Longer-Term Core funds shall be managed in accordance with the parameters specified
within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a
blend of eighty percent of the Merrill Lynch 1-5 Year U.S. Treasury index and twenty percent of
the Merrill Lynch Mortgage, GNMA, All 15 Year index. This benchmark shall, at a minimum,
be reviewed every year to ensure consistency with the City of Shakopee's investment policy and
risk tolerances.
3.Maximum Maturities
To the extent possible, the City of Shakopee shall attempt to match its investments with
anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee
will not directly invest in securities maturing more than ten (10) years from the date of purchase.
Longer-term funds shall not be invested in securities exceeding 10 years in modified duration, at
time of purchase.
VII. Reporting
The Finance Director shall prepare an investment report at least quarterly. Included in the report shall
be the following:
A listing of individual securities held at the end of the reporting period listed by maturity date.
The carrying basis, the current calculated accreted basis and the current market value.
Weighted average yield.
Total return performance measured against the selected benchmark for the Longer-Term funds.
VIII. Depositories
Pursuant to Minnesota Statures, Section 118A.02, the Finance Director is authorized to designate as a
depository of city funds such national, insured state banks or thrift institutions as defined in MSA
51A.02, Subdivision 23, as deemed proper.
The Finance Director is authorized by City Council to approve of the arrangements for safekeeping of
pledged collateral in accordance with MSA 118A.03. The depository may at its discretion furnish a
bond and/or collateral aggregating the required amount. The City will not accept mortgages as
collateral.
The City will regularly analyze its cash flow needs of all funds. The City will collect, disburse, and
deposit funds on a regular basis. Interest earnings and market value adjustments will be credited to
the source of the invested monies based on the average cash balance.
DEBT POLICY
The debt policy ensures that the City's debt 1) does not weaken the City's financial structure; and 2)
provide limits on debt to avoid problems in servicing debt. This policy is critical for maintaining the best
possible credit rating.
1.The City will not use long-term debt for current operations.
2.The City will avoid the issuance of short-term debt such as, Budget, Tax and Revenue
Anticipation Notes.
3.The City will confine long-term borrowing to capital improvements, equipment or projects that
have a life of more than 5 years and cannot be financed from current revenues.
4.The City will use special assessments, revenue bonds, and/or any other available self-liquidating
debt measures instead of general obligation bonds where and when possible, applicable and
practical.
5.The City will pay back debt within a period not to exceed the expected life of the project.
6.Tax supported debt such as building bonds shall not exceed a term of 20 years unless there are
extraordinary reasons.
7.Debt supported by special assessments shall have a term of 10 years or less depending on the size
of the assessments.
8.Special assessments financed internally will bear 8% or lower interest, based on the current
market.
9.The City will not exceed 3 percent of the market value of taxable property for pure general
obligation debt per state statutes.
10.The City will maintain good communications with bond rating agencies about its financial
condition and will follow a policy of full disclosure in every financial report and bond prospectus.
The City will comply with Securities Exchange Commission (SEC) reporting requirements.
11.The City will follow a policy of full disclosure on financial reports and bond prospectus.
12.The City may refinance or call any debt issue when beneficial for future savings.
13.Inter-fund loans will not exceed two years duration and interest earning on the investment
portfolio will determine the interest rate to be paid to the lending fund.
14.Business/development subsidy financing will be based on pay as you go financing to the greatest
extent possible.
Capital Items
Fixed asset capitalization threshold is $10,000 and a life of more than two years. Items such as lengths of
fire hose and firefighter’s turn out gear or non-major software are not capitalized. Significant software
that the city uses is not purchased outright. Items purchased in lots where the individual items are less
than $10,000 are not capitalized. For infrastructure or buildings, repairs/additions of less than $20,000 or
not materially improving or extending the life of the assets are not capitalized.
Developer contributions of infrastructure items shall have 15% added to the estimated construction cost
for indirect costs.
CAPITAL EQUIPMENT POLICY
The purpose of the City's capital equipment program is to plan for the replacement of obsolete equipment
and the purchase of new items without needing significant changes in the tax levy.
1.The City will plan for the purchase of any vehicles and mobile equipment costing over $20,000
and a life of 1 year or more as part of the City's ten-year capital equipment program.
2.The City will plan the capital equipment program and revenues to assure that funds remain in the
capital equipment fund to accrue interest.
3.The City will anticipate equipment replacements and additions based on realistic asset life
expectancies and cash balances.
4.The City will project any future operating costs of purchases into the upcoming operating
budgets. For example, the addition of park equipment might require more maintenance
expenditures in future years.
5.The City will maintain its assets to protect its capital investment and to minimize future capital
expenditures.
6.The City will use the least expensive financing method for all capital equipment purchases
including multiple cost estimates and bids when appropriate and required by law.
CAPITAL IMPROVEMENT PROGRAM POLICY
The purpose of the capital improvement policy is to plan for the construction, replacement and
maintenance of the City's infrastructure with as little impact to City funds as possible.
1.The City will develop a 5 year plan for capital improvements and update it annually.
2.The City will identify the estimated cost and potential funding sources for each capital project.
3.The City will coordinate development of the capital improvement budget with the development of
the operating budget. Future operating costs associated with new capital improvements will be
projected and included in the operating budget.
4.The City will use inter-governmental assistance to finance those capital improvements that are
consistent with the capital improvement plan and City priorities.
5.The City will maintain all its assets at a level adequate to protect the City's and its citizens' capital
investment and to minimize future maintenance and replacement costs.
6.Federal, State and other intergovernmental and private funding sources of a special revenue
nature shall be sought out and used as available to assist in financing capital improvements.
RISK MANAGEMENT POLICY
The risk management policy assures proper insurance coverage of City assets while minimizing risk and
cost.
1.Insurance policies will be analyzed regularly to assure proper coverage on City assets.
2.The City will maintain the highest deductible amount considered prudent in light of the
relationship between the cost of insurance, the estimated deductible to be paid and the City's
ability to sustain the loss.
3.The City will insure that contractors, license holders and parties using city facilities have
appropriate insurance to protect the City.
2017 Annual BudgetOperating Budget
Emloees b Function2014201520162017
pyy
Governmental Funds
General Government
Administration
City Administrato1111
r
1111
Administrative Assistant
1100
Management Intern
0011
Grants & Special Projects Coordinator
1111
Assistant City Administrator
0011
HR Manager
1110
Payroll & Benefits Specialist
1112
HR Specialist
1111
Communications Coordinator
0011
IT Director
Telecomm Coordinator1100
1111
IT Coordinator
1222
IT Specialist
0011
Technology Support Assistant
Total10111313
City Clerk
City Cler0.40.411
k
1100
Deputy Clerk
0011
Administrative Assistant
1100
Office Service Worker
1111
City Hall Receptionist
Total 3.43.433
Finance
0.60.611
Finance Director
1111
Accounting Manager
0000
Accountant
Accounting Clerk 1111
1111
Administrative Assistant
Total 3.63.644
Planning & Development
Director of Planning & Developmen0011
t
1110
Planning Manager
2223
Senior Planner
1110
Planner
1111
Administrative Assistant
Total 5565
Facilities
1111
Facilities Supervisor
2311
Maintenance Worker
1111
Custodian
Total4533
2017 Annual BudgetOperating Budget
Emloees b Function2014201520162017
pyy
Public Safet
y
Police
Police Chief1111
2222
Captain
1111
Administrative Assistant
8888
Sergeant
5555
Investigator
School Resource3333
0111
Victim & Community Services Coordinator
Patrol Office28292929
r
1111
Records Supervisor
2222
Records Technician
2222
Records Specialist
CSO1111
0.50.50.50.5
Evidence Technician
1111
Crime Prevention Specialist
Investigative Aide0001
1111
Receptionist
Total56.558.558.559.5
Fire
Fire Chief1111
Fire Marshal1111
1111
Office Service Worker
4444
Full-Time Firefighter
Total7777
Building Inspection
Building Official1111
3322
Building Inspector
0001
Permit Coordinator
1121
Administrative Assistant
Total5555
Public Works
Engineering
1111
Public Works Director/Engineer
1111
Assistant City Engineer
1111
Project Engineer
1111
Project Coordinator
1111
Senior Engineering Technician
1100
Graduate Engineer
0011
Engineering Technician
1111
GIS Specialist
0.750.750.751
Administrative Assistant
Total7.757.757.758
2017 Annual BudgetOperating Budget
Emloees b Function2014201520162017
pyy
Stree
t
Public Works Superintendan1111
t
1111
Street/Utility Supervisor
2222
Street/Utility Foreman
1111
Senior Public Works Technician
4444
Maintenance Operator
Total9999
Fleet
Lead Mechanic1111
Mechanic2222
1111
Administrative Assistant
Total4444
Park and Recreation
Park Maintenance
1111
Park Supervisor
Park Lead1111
7777
Maintenance Operator
Total9999
atural Resources
N
atural Resource Technicia1111
Nn
Recreation
Park & Recreation Directo1111
r
4555
Recreation Supervisor
0001
Facility Manager
1111
Administrative Assistant
Customer Service Rep.1000
0011
Building Maintenance Manager
0002
Arena Lead Worker
0011
Maintenance Worker
Total77912
ment
Economic Develop
EDA Fund
1111
Economic Development Coordinator
rise Funds
Enterp
Sewer Fund
3333
Maintenance Operator
Storm Drainage Fund
3322
Maintenance Operator
loees139.25143.25145.25148.5
Total Empy
RESOLUTION NO. xxxx
A RESOLUTION ADOPTING THE 2017 BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA
that the 2017 Budget with the estimated revenues and appropriations for the General Fund as shown below is hereby adopted.
2016 Revised
Budget
2017 Budget
Revenues
$ 16,568,40017,150,900$
Taxes
Special Assessments 12,00011,500
1,683,4002,269,100
Licenses and Permits
Intergovernmental 1,287,1001,251,900
4,927,6004,368,150
Charges for Services
Fines and Forfeitures 1,5001,500
223,200208,350
Miscellaneous
Transfers from Other Funds 250,000250,000
Total Revenues25,511,400 24,953,200
Expenditures
Mayor and Council
197,900176,990
Administration
1,707,0001,355,860
Clerk
318,000326,030
Finance
1,207,9001,154,300
Planning & Development
586,800501,720
Facilities
384,800363,810
Police
7,980,0007,750,810
Fire
2,160,4002,059,380
Building Inspections
796,200606,910
Engineering
786,200627,340
Street
2,151,1001,934,790
Fleet
435,000403,310
Park Maintenance
1,936,3001,570,640
Natural Resources
198,000200,410
Recreation
3,190,0002,462,810
Unallocated
217,580217,600
3,345,000 700,000
Transfers to Other Funds
Total Expenditures 25,057,690 24,953,200
$ 453,710$ -
Net General Fund Surplus (Deficit)
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 20th day of December, 2016.
Mayor of the City of Shakopee
ATTEST:
City Clerk
RESOLUTION NO. xxxx
A RESOLUTION SETTING 2016 PROPERTY TAX LEVY COLLECTIBLE IN 2017
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that
the following amounts be levied as the proposed maximum tax levy in accordance with existing law for the
current year upon the taxable property in the City of Shakopee;
General Fund
$16,175,900
Abatements
174,915
Capital Improvement Fund
385,000
Debt Service
2007B
92,471
2008A
148,800
2010A
107,145
2016A
1,842,110
Total Property Taxes
$18,926,341
BE IT FURTHER RESOLVED, THAT THE City clerk is hereby instructed to transmit a certified copy to this
resolution to the County Auditor of Scott County, Minnesota
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 20th day of
December, 2016.
Mayor of the City of Shakopee
ATTEST:
City Clerk
BLANK
RESOLUTION NO. xxxx
A RESOLUTION CANCELING DEBT SERVICE LEVIES FOR TAXES PAYABLE IN 2017
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF
SCOTT, MINNESOTA, that the following debt service levies are cancelled:
2012AGO Refunding Bonds$557,340.00
2016AGO Tax Abatement Bonds$395,000.00
BE IT FURTHER RESOLVED that the following irrevocable transfer is made from the Building Internal
Service Fund to the 2012A GO Refunding Debt Service Fund, in the amount of $340,000.00, with the difference
required for payment of annual debt service needs to be paid from the fund balance in the debt service fund.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 20th day of
December, 2016.
Mayor of the City of Shakopee
ATTEST:
City Clerk
BLANK
COMBINED BUDGET SUMMARY
GENERAL FUND
The General Fund is used to account for revenues and expenditures necessary to carry out
the basic functions of city government. Divisions within the General Fund include
general government, public safety, public works and park and recreation. These basic
functions include police and fire protection, planning, administration, etc. Appropriations
are made from this fund annually.
Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc.
Expenditures are recorded by object and are primarily for day-to day operating expenses
and equipment. Capital expenditures for large scale public improvements are accounted
for within the Capital Projects Funds.
General Fund budgets are fairly consistent with the previous year department budgets
with the exception of the items noted below. Individual division narratives provide
greater detail on variances specific to each division.
Overall full time wages increased 3%.
Health insurance rates for 2017 are increasing 10%.
Building and equipment rents are increasing by 8.5% as part of a two-year plan to
fully restore rent charges. Rent charges are reflected as department costs, and are
based on the useful life and asset value.
Park asset rents are increasing by 17%, which fully restores the rent reduction
from 2015. In addition, park asset rents are now inclusive of all park asset
equipment such as playground equipment, shelters, and courts. Rent charges are
reflected as department costs, and are based on the useful life and asset value.
BLANK
BLANK
BLANK
Operating Budget
2017 Annual Budge
t
General Government
Expenditures as % of General Fund
Divisions:
The main divisions under General Government consist
of the following:
Mayor and Council
Administration
Clerk
Finance
Planning & Development
General
Facilities
Government
18.1%
HR ManagerHR Specialist
IT Coordinator
Administrative
Assistant
IT DirectorIT Specialist
Communications
Coordinator
Technology Support
Assistant City
Assistant
Administrator
Administrative
Assistant
City Clerk
City Hall Receptionist
Mayor & Council
Grants & Special
Projects Coordinator
Maintenance Worker
City Administrator
Facilities Maintenance
Supervisor
Custodian
Accounting Manager
Finance DirectorAccounting Clerk
Administrative
Assistant
Senior Planner
Director of Planning &
Development
Administrative
Assistant
Operating Budget
2017 Annual Budge
t
Mayor & Council
Descrition of Services:
p
Includes ceremonial functions performed by the Mayor, who is elected as Mayor and serves as Chief Executive Officer of the
City. The Mayor is chairman of the Council and is a voting member of the Council but has no power to veto.
Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and
Federal Governments, adopting the City’s operating and capital budgets, and affirming the appointment of department heads,
as well as and dismissal of City employees. The Council also provides liaison relationships on numerous boards and
commissions. The Council members also represent the City at many meetings and community events, reporting their activities
to the Council and Public at large, during council meeting discussions. The Mayor and four Council members are elected at-
large for terms of two and four years, respectively.
Goals:
1.Provide for service levels corresponding with population growth and community expectations.
2.Implement the Goals and Strategies of the Council to provide for current and future needs, as determined by the
consensus of the Council, as well as determining the prioritization and timing of the many policies to be
interated into a lanninrocess.
gpgp
3.Provide general direction for the City staff on policy driven projects, allowing for the rapid changes and
adustments exerienced b a communit in a rowth hase.
jpyygp
Percentae of General Fund Exenditures:0.8%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 208,849169,211$ 176,990$ 197,900$
Population
39,52340,25440,75441,254
Expenditure/Capita
$4.28 $5.19 $4.34 $4.80
Council Meetings & Worksessions
29 30 25 TBD
Budet Comments:
g
The 2017 budget for Mayor & Council provides funding for current level services. Also included in the 2017 budget is as
follows:
The 2017 budget moves the Planning Commission, the Bicycle Advisory Committee and the City Council recording
enditures from varioius other deartments to the Maor & Council budet.
secretaries exppyg
Business Units within Maor & Council:
y
0111 – Mayor & Council
0190 – Bicycle/Pedestrian Advisory Committee
Operating Budget
2017 Annual Budge
t
Administration
Descrition of Services:
p
The activities of the Administration Department include direction and coordination of all city departments in carrying out the
policies established by the City Council, preparation of the annual budget, and making recommendations to the Council
regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including
payroll and benefits; communications activities, such as the City’s website and newsletter; and telecommunications functions
including operation of the Public and Government Access Channels. Information Technology and Facilities maintenance is
also part of the Administration Department but Facilities maintenance is funded through individual divisions elsewhere in the
budget.
Goals:
1.
Provide for the day-to-day operation of the City government of Shakopee in accordance with the policies and
directives of the Maor and Cit Council.
yy
2.
Support the work of City departments by providing effective and efficient administrative support services.
Percentae of General Fund Exenditures:7.0%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 1,096,915973,157$ 1,355,860$ 1,707,000$
Population
39,52340,25440,75441,254
Expenditure/Capita
$24.62 $27.25 $33.27 $41.38
New Hires (Full & Part Time, Election
Not Available Not Available 78 40
Judges, Seasonal)
Computers, Vehicle MDT's, Phones
498 512 519 538
and Printers Supported by IT
Help desk tickets
900 1,100 1,300 1,500
Software Apps Supported
53 56 60 63
Website Visits
210,577 267,998 285,000 300,000
Facebook Likes
5,756 9,159 14,112 16,000
Twitter Followers
3,704 6,455 8,112 10,000
Shakopee Government TV Programs
155 173 111 150
Hometown Messager and
38 64 60 57
Internal/External Email Newsletters
Total FTE
10.011.013.013.0
et Comments:
Budg
The 2017 budget for Administration provides funding for current level services.
Business Units within Administration:
0121 – Administration
0123 – Personnel - Payroll
0125 – Communications
0126 – Information Technology
0127 – Telecommunication
2017 Annual Budget
Division: 12 - ADMINISTRATION
0123 -
Object0121 - PERSONNEL -
AccountADMINISTRATIONPAYROLL
6002 - WAGES 231,600390,900
6015 - WAGES - PART TIME/TEMP --
6122 - PERA 17,50029,300
6124 - FICA 17,80029,900
6135 - HEALTH -100,800
6139 - POST EMPLOYMENT HEALTH PLAN -5,500
6140 - LIFE/LTD -3,100
6145 - DENTAL -6,600
6170 - WORKERS COMPENSATION -5,900
WAGES & BENEFITS 266,900572,000
6202 - OPERATING SUPPLIES 1,000400
6204 - FURNISHINGS (NOT CAPITALIZED) 1,500-
6210 - OFFICE SUPPLIES 8001,500
6213 - FOOD -200
6222 - MOTOR FUELS & LUBRICANTS -300
6240 - EQUIPMENT MAINTENANCE -100
6310 - ATTORNEY 6,0006,000
6316 - EQUIPMENT MAINTENANCE -200
6327 - OTHER PROF SERVICES 22,2001,000
6332 - POSTAGE 2,000400
6334 - TELEPHONE 8003,600
6336 - PRINTING/PUBLISHING 2005,000
6338 - ADVERTISING --
6351 - INSURANCE PREMIUM (IS FUND)6,200-
6410 - SOFTWARE - ANNUAL FEES 42,200-
6415 - SOFTWARE-ANNUAL FEES (IS FUND)9,2004,600
6430 - BUILDING RENT (IS FUND)27,700-
6472 - CONFERENCE/SCHOOL/TRAINING6,70031,000
6475 - TRAVEL/SUBSISTENCE4,5001,000
6480 - DUES3,800500
6490 - SUBSCRIPTIONS/PUBLICATIONS100100
6471 - WELLNESS PROGRAM-8,000
SUPPLIES AND SERVICES76,900121,900
6645 - SERVICE AWARDS-5,000
MISCELLANEOUS EXPENSE-5,000
GRAND TOTAL648,900393,800
0126 -
0125 - INFORMATION0127 - TOTAL-
COMMUNICATIONSTECHNOLOGYTELECOMMUNCATIONDIVISION
383,80076,900 -
1 ,083,200
15,100-6,000
2 1,100
28,8006,900 -
8 2,500
29,4007,000 200
8 4,300
---
1 00,800
---
5 ,500
---
3 ,100
---
6 ,600
---
5 ,900
105,900442,0006,200
1 ,393,000
1,100-200
2 ,700
--2,000
3 ,500
200500200
3 ,200
-200-
4 00
-400-
7 00
---
1 00
300--
1 2,300
-5001,200
1 ,900
5,000--
2 8,200
10,000 --
1 2,400
5,000700 -
1 0,100
-13,300 300
1 8,800
-300 -
3 00
-200-
6 ,400
1,500-7,900
5 1,600
9,2002,300 6,900
3 2,200
-17,300-
4 5,000
1,20015,0004,000
5 7,900
1,2001,500-
8 ,200
100--
4 ,400
-500-
7 00
- --
8 ,000
37,20050,30022,700
3 09,000
-- -
5 ,000
-- -
5 ,000
143,100492,30028,900
1 ,707,000
Operating Budget
2017 Annual Budge
t
City Clerk
Descrition of Services:
p
The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes,
assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and
monitoring of developer’s agreements and securities, as well as a consistent standard of providing customer service to the
ublic.
p
Goals:
1.
Provide information and services to the public and staff in a timely, professional and efficient manner.
Percentae of General Fund Exenditures:1.3%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 384,513329,289$ 326,030$ 318,000$
Population
39,52340,25440,75441,254
Expenditure/Capita
$8.33 $9.55 $8.00 $7.71
Number of licenses issued
213 241 283 290
Registered Voters
20,594 20,320 20,505 No Election
Voter Turnout
1 0 1 No Election
Election Judges
120 80 160 No Election
Total FTE
3.43.43.03.0
Budet Comments:
g
The 2017 budget for City Clerk provides funding for current level services. Also included in the 2017 budget is as follows:
2017 shows a reduction in elections since Council moved Municipal elections to even years
City code continues with updates and changes bi-annually
Licensing has increased with the continued economic development in our community
Business Units within Cit Clerk:
y
0131 – Clerk
0132 – Elections
0133 – Licenses
0134 – Records Imaging
BLANK
2017 Annual Budget
Division: 13 - CITY CLERK
0134 -
Object0131 - 0132 - 0133 - RECORDSTOTAL-
AccountCLERKELECTIONSLICENSESIMAGINGDIVISION
6002 - WAGES2,700
1 32,000 6 ,100 1 6,100 1 56,900
6005 - OVERTIME-FT-
1 ,000 - - 1 ,000
6015 - WAGES - PART TIME/TEMP-
2 8,600 - - 2 8,600
6017 - OVERTIME-PART TIME/TEMP-
1 00 - - 1 00
6122 - PERA200
1 1,900 5 00 1 ,200 1 3,800
6124 - FICA200
1 2,300 5 00 1 ,200 1 4,200
6135 - HEALTH-
2 1,800 - - 2 1,800
6139 - POST EMPLOYMENT HEALTH PLAN-
1 ,300 - - 1 ,300
6140 - LIFE/LTD-
5 00 - - 5 00
6145 - DENTAL-
1 ,500 - - 1 ,500
6170 - WORKERS COMPENSATION-
1 ,000 - - 1 ,000
WAGES & BENEFITS3,100
2 12,000 7 ,100 1 8,500 2 40,700
6204 - FURNISHINGS (NOT CAPITALIZED)-1,500
- - 1 ,500
6210 - OFFICE SUPPLIES-
1 ,000 - - 1 ,000
6240 - EQUIPMENT MAINTENANCE-
- - 5 00 5 00
6310 - ATTORNEY-
3 ,000 3 00 - 3 ,300
6316 - EQUIPMENT MAINTENANCE-
3 00 - - 3 00
6327 - OTHER PROF SERVICES-
1 0,000 - - 1 0,000
6332 - POSTAGE-
1 ,000 - - 1 ,000
6334 - TELEPHONE-
1 00 - - 1 00
6336 - PRINTING/PUBLISHING-
1 0,000 1 00 - 1 0,100
6351 - INSURANCE PREMIUM (IS FUND)-
1 ,300 - - 1 ,300
6410 - SOFTWARE - ANNUAL FEES-
1 2,000 2 ,200 - 1 4,200
6415 - SOFTWARE-ANNUAL FEES (IS FUND)-
9 ,200 - - 9 ,200
6430 - BUILDING RENT (IS FUND)-
1 0,400 - - 1 0,400
6472 - CONFERENCE/SCHOOL/TRAINING-
5 ,000 - 3 ,000 8 ,000
6475 - TRAVEL/SUBSISTENCE-
4 ,000 1 00 2 ,000 6 ,100
6480 - DUES--
3 00 - 3 00
SUPPLIES AND SERVICES-
6 7,600 2 ,700 7 ,000 7 7,300
GRAND TOTAL3,100
2 79,600 9 ,800 2 5,500 3 18,000
Operating Budget
2017 Annual Budge
t
Finance
Descrition of Services:
p
The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable, financial
reports, special assessments, debt service management and oversight, annual financial report, budget preparation, insurance and
many other work tasks of importance. As the economic development of the area continues to expand, the coordination of the
potential projects, requests for business subsidies, review and impact of tax increment financing and tax abatement concerns also
flow through this department. The oversight and review of the Internal Service funds, including equipment replacement and
information technology planning is also a critical component of the department, allowing for a consistent funding source, to meet
the needs of a growing staff and community.
Goals:
1.Provide accurate and timely information to management and quality overall financial services.
2.Complete the preparation of the City’s budget and Comprehensive Annual Financial Report (CAFR) within the time lines
of the local, state and federal entities
3.Assist with the presentation and compilation of a comprehensive budget document for internal and external use.
4.Maintain sufficient funding and prepare long term plans to meet the debt service commitments of the City, as well as
coordinating future infrastructure plans with debt service needs
5.Coordinate and update financial planning with the current and planned Capital Improvement Plans as developed and
revised by the City Engineering staff. This requires an overview of all funding sources, including inter-governmental
sources, special assessments, grants and internal funding.
6.Provide assistance and coordinate with EDA Coordinator to ensure economic development programs are monitored and
accurate.
Percentae of General Fund Exenditures:5.0%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 1,123,5831,032,513$ 1,154,300$ 1,207,900$
Population
39,52340,25440,75441,254
Expenditure/Capita
$26.12 $27.91 $28.32 $29.28
Number of Checks Issued
3,460 3,822 3,800 TBD
Rate of Return on Pooled Cash/ Investments1.37%1.38%1.32% TBD
Total FTE
3.63.64.04.0
Budet Comments:
g
The 2017 budget for Finance provides funding for current level services. The overall finance budget decreased by $42,400.
Significant changes include:
Overall decrease in Other Professional Services of $134,400. This reduction is a result of the elimination of a professional
services contract for financial consulting services. In addition, the investment manager expense has been reclassified to
offset the interest revenue throughout all funds rather than an expenditure fully recognized within the General Fund.
Increased assessing service costs of $10,000;
o
An additional $20,000 for the implementation and annual maintenance costs for conversion to a paperless accounts
o
payable platform;
An additional $3,600 for the implementation and annual maintenance cost for the implementation of Capital Improveme
o
Plan software;
Lodging Tax expenditures are expected to increase based off of recent annual receipts. The lodging tax expenditures are
directly based off of lodging tax receipts, resulting in no impact to the overall General Fund budget. Ninety-five percent of
the lodging tax proceeds are used by the city to fund the Shakopee Visitors Bureau for the purpose of marketing and
promoting the city as a tourist or convention center. Five percent of lodging tax proceeds are retained for administration of
this program.
Business Units within Finance:
0151 – Finance0157 – Lodging Tax
BLANK
2017 Annual Budget
Division: 15 - FINANCE
0157 -
Object0151 - LODGINGTOTAL-
AccountFINANCETAXDIVISION
6002 - WAGES
3 38,500 - 3 38,500
6122 - PERA
2 5,400 - 2 5,400
6124 - FICA
2 5,900 - 2 5,900
6135 - HEALTH
4 0,400 - 4 0,400
6139 - POST EMPLOYMENT HEALTH PLAN
1 ,700 - 1 ,700
6140 - LIFE/LTD
9 00 - 9 00
6145 - DENTAL
2 ,000 - 2 ,000
6170 - WORKERS COMPENSATION
1 ,800 - 1 ,800
WAGES & BENEFITS
4 36,600 - 4 36,600
6202 - OPERATING SUPPLIES
3 00 - 3 00
6204 - FURNISHINGS (NOT CAPITALIZED)
2 ,000 - 2 ,000
6210 - OFFICE SUPPLIES
2 ,000 - 2 ,000
6310 - ATTORNEY
5 00 - 5 00
6320 - LODGING TAX
- 3 32,500 3 32,500
6327 - OTHER PROF SERVICES
3 15,600 - 3 15,600
6332 - POSTAGE
2 ,700 - 2 ,700
6334 - TELEPHONE
2 00 - 2 00
6336 - PRINTING/PUBLISHING
3 ,000 - 3 ,000
6351 - INSURANCE PREMIUM (IS FUND)
2 ,600 - 2,600
6410 - SOFTWARE - ANNUAL FEES
8 0,600 - 8 0,600
6415 - SOFTWARE-ANNUAL FEES (IS FUND)
9 ,200 - 9 ,200
6430 - BUILDING RENT (IS FUND)
1 3,900 - 1 3,900
6472 - CONFERENCE/SCHOOL/TRAINING
2 ,000 - 2 ,000
6475 - TRAVEL/SUBSISTENCE
3 ,500 - 3 ,500
6480 - DUES
7 00 - 7 00
SUPPLIES AND SERVICES
4 38,800 3 32,500 7 71,300
GRAND TOTAL
8 75,400 3 32,500 1 ,207,900
Operating Budget
2017 Annual Budge
t
Planning & Development
Descrition of Services:
p
Provide effective and inclusive planning and management for the City’s ongoing development in cooperation with the City’s
Council and various boards and commissions. This includes providing land use, zoning, and related information to the City’s
residents, businesses, and other units of government, and other City Clients. Also prepares the City’s Comprehensive Plan, as
well as other long range and special planning studies. Provides and manages transit services and is responsible for the
economic development activities. Planning Department staff also serves as liaisons to the City Council, Planning Commission
Pn Brf Amnn AlBAA
(C)adoadodjustetadppeas(O).
Goals:
1.
Provide effective planning for the City
2.
Provide long-range and special planning studies
3.
Provide day to day assistance to clients on planning and zoning issues
Percentae of General Fund Exenditures:2.4%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 475,453490,839$ 501,720$ 586,800$
Population
39,52340,25440,75441,254
Expenditure/Capita
$12.42 $11.81 $12.31 $14.22
Number of Case Files
45 75 49 TBD
Number of Plats
7 11 7 TBD
Total FTE
5.05.06.05.0
Budet Comments:
g
The 2017 budget for Planning & Development provides funding for current level services. Also included in the 2017 budget
is as follows:
Elimination of the position of Planning Manager and Planner Position
Addition of a Senior Planner - Long Range/Comprehensive
Bicycle/pedestrian advisory committee expenditures have been reallocated from the park maintenance division.
Planning staff intends to begin preparation of the 2040 Comprehensive Plan, Thrive 2040. Funds are requested for
ineerin Consultants to assist in rearation of the lan.
6327, Other Professional Services and 6312, Enggppp
Staff is requesting small increases in operation funding for postage for increasing the notification area and signage.
and dues with the addition of another AICP lanner.
Additional increases for trainingp
Business Units within Plannin & Develoment:
gp
0171 – Planning
Operating Budget
2017 Annual Budge
t
Facilities
Descrition of Services:
p
The Facilities Division budget provides for the operation and maintenance of City Hall and the Library. In addition, staffing
provided through the Facilities budget also provides for operation and maintenance of the Fire Stations, Police Station, Public
Works Buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are
charged to the respective division budgets.
Goals:
1.
Provide effective maintenance services for several City buildings
Percentae of General Fund Exenditures:1.6%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 378,072414,251$ 363,810$ 384,800$
Population
39,52340,25440,75441,254
Expenditure/Capita
$10.48 $9.39 $8.93 $9.33
Square Feet Maintained
46,922 46,922 46,922 50,940
Total FTE
4.05.03.03.0
Budet Comments:
g
The 2017 budget for Facilities provides funding for current level services.
Business Units within Facilities:
0181 – Facilities
0182 – Library
0183 – City Hall
BLANK
2017 Annual Budget
Division: 18 - FACILITIES
Object0181 - 0182 - 0183 - CITY TOTAL-
AccountFACILITIESLIBRARYHALLDIVISION
6002 - WAGES36,000
2 0,100 2 2,400 7 8,500
6005 - OVERTIME-FT-
2 00 3 00 5 00
6015 - WAGES - PART TIME/TEMP100
5 00 6 00 1 ,200
6122 - PERA2,700
1 ,500 1 ,700 5 ,900
6124 - FICA2,800
1 ,500 1 ,700 6 ,000
6135 - HEALTH13,100
- - 1 3,100
6139 - POST EMPLOYMENT HEALTH PLAN1,300
- - 1 ,300
6140 - LIFE/LTD600
- - 6 00
6145 - DENTAL1,500
- - 1 ,500
6170 - WORKERS COMPENSATION2,900
- - 2 ,900
WAGES & BENEFITS61,000
2 3,800 2 6,700 1 11,500
6202 - OPERATING SUPPLIES200
2 ,000 3 ,000 5 ,200
6210 - OFFICE SUPPLIES100
- - 1 00
6212 - UNIFORMS/CLOTHING1,000
- - 1 ,000
6222 - MOTOR FUELS & LUBRICANTS1,500
- - 1 ,500
6230 - BUILDING MAINT SUPPLIES-4,000
5 ,000 9 ,000
6240 - EQUIPMENT MAINTENANCE200
2 00 2 00 6 00
6315 - BUILDING MAINT.-
2 0,000 1 2,000 3 2,000
6326 - CLEANING SERVICES-
2 4,400 1 6,000 4 0,400
6334 - TELEPHONE1,000
2 ,800 - 3 ,800
6336 - PRINTING/PUBLISHING100
- - 1 00
6351 - INSURANCE PREMIUM (IS FUND)2,000
3 ,700 2 ,600 8 ,300
6362 - ELECTRIC-
3 2,000 2 1,000 5 3,000
6364 - WATER-
3 00 4 00 7 00
6365 - GAS-
8 ,400 6 ,500 1 4,900
6366 - SEWER-
3 00 3 00 6 00
6368 - STORM-
5 00 2 00 7 00
6415 - SOFTWARE-ANNUAL FEES (IS FUND)4,600
- - 4 ,600
6425 - EQUIPMENT RENT (IS FUND)5,900
- - 5 ,900
6430 - BUILDING RENT (IS FUND)10,400
8 0,100 - 9 0,500
6480 - DUES200
- - 2 00
6490 - SUBSCRIPTIONS/PUBLICATIONS-
- 2 00 2 00
SUPPLIES AND SERVICES 179,70027,200
6 6,400 2 73,300
GRAND TOTAL88,200
2 03,500 9 3,100 3 84,800
BLANK
Operating Budget
2017 Annual Budge
t
Public Safety
Expenditures as % of General Fund
Divisions:
The main divisions under Public Safety consist of the
following:
Police
Fire
Building Inspections
Public Safety
45.1%
Building Inspector
Director of Planning Building Permit
Building Official
& DevelopmentCoordinator
Administrative
Assistant
Records Technician
Records Supervisor
Records Specialist
Task Force SergeantTask Force Officer
Services Division
Investigator
Captain
Mayor & Council
Administrative Investigative
AssistantAide/Crime Analyst
City Administrator
CSO
Investigation Sergeant
Evidence Technician
Police Chief
Crime Prevention
Specialist
Administrative Victim/Community
SergeantServices Coordinator
Beat One SergeantPatrol Officer
Operations Division
Captain
Beat Two SergeantPatrol Officer
Office Service Worker
Beat Three SergeantPatrol Officer
Fire ChiefFire Marshal
Full-Time Firefighter
Operating Budget
2017 Annual Budge
t
Police
Descrition of Services:
p
It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens
through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of
Shakopee. The primary services of the Police Department are heavily focused in safety. This includes the prevention of
crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious,
or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution
and reassure the community of its safety.
Goals:
1.
Maintain the high level of emergency response and law enforcement
2.
Maintain a high level of pro-active crime prevention
3.Recruit, retain and support a skilled workforce
4.
Employ efficient and effective operations to meet service expectations and foster strong community support.
Percentae of General Fund Exenditures:32.9%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 7,527,5307,231,452$ 7,750,810$ 7,980,000$
Population
39,52340,25440,75441,254
Expenditure/Capita
$182.97 $187.00 $190.19 $193.44
Crimes Reported
2,146 2,632 2,540 TBD
Crimes Cleared
1,154 1,443 1,349 TBD
Percent of Crimes Cleared
54 55 5,390 TBD
Metro Average % of Crimes Cleared
45 44 TBD TBD
Sworn Officers (budgeted)
47 48 48 48
56.558.558.559.5
Total FTE
Budet Comments:
g
The 2017 budget for Police provides funding for current level services. Also included in the 2017 budget is as follows:
New Investigative Aid/Crime Analyst position.
The 2016 Final Budget includes $60,000 for the acquisitoin of body cameras and supporting equipment.
Business Units within Police:
0311 – Police0318 – Police Facilities
0312 – Patrol0319 – Code Enforcement
0313 – Investigation0352 – Tribal Services
0314 – Records0359 – Police Grants
0316 – Training0364 – Pawn Shops
0317 – Police Services
2017 Annual Budget
Division: 31 - POLICE DEPARTMENT
Object0311 - 0312 - 0313 - 0314 -
AccountPOLICEPATROLINVESTIGATIONRECORDS
6002 - WAGES 549,700
4 27,3003,066,600 3 55,900
6005 - OVERTIME-FT 17,000
- 1 10,000 1 ,000
6010 - PREMIUM PAY -
- 9 ,000 -
6015 - WAGES - PART TIME/TEMP 28,200
- - -
6122 - PERA 87,500
6 4,000 4 99,000 2 6,800
6124 - FICA 15,800
9 ,900 6 8,800 2 7,300
6135 - HEALTH -
4 87,300 - -
6139 - POST EMPLOYMENT HEALTH PLAN -
2 4,700 - -
6140 - LIFE/LTD -
1 3,500 - -
6145 - DENTAL -
2 9,700 - -
6170 - WORKERS COMPENSATION -
1 44,300 - -
6186 - PENSION EXPENSE -
4 5,000 - -
WAGES & BENEFITS1,245,700 698,200
3 ,753,400 4 11,000
6202 - OPERATING SUPPLIES 2,000
5 ,000 4 0,000 2 ,500
6210 - OFFICE SUPPLIES500
5 00 2 ,000 7 ,000
6212 - UNIFORMS/CLOTHING500
-
1 ,000 1 5,000
6213 - FOOD 400
2 00 5 00 -
6222 - MOTOR FUELS & LUBRICANTS -
2 00 8 0,000 -
6230 - BUILDING MAINT SUPPLIES -
- - -
6240 - EQUIPMENT MAINTENANCE -
- 1 5,000 -
6310 - ATTORNEY -
6 ,000 6 ,000 -
6315 - BUILDING MAINT. -
- - -
6316 - EQUIPMENT MAINTENANCE -
5 ,000 6 0,000 -
6327 - OTHER PROF SERVICES 2,000
3 2,000 8 ,000 4 ,000
6332 - POSTAGE 1,000
4 ,000 4 00 1 00
6334 - TELEPHONE -
2 2,700 5 ,500 -
6336 - PRINTING/PUBLISHING-
1 0,000 6 ,000 4 ,000
6351 - INSURANCE PREMIUM (IS FUND) -
1 28,700 - -
6362 - ELECTRIC -
- - -
6364 - WATER -
- - -
6365 - GAS -
- - -
6366 - SEWER -
- - -
6368 - STORM - -
- -
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 11,500
1 3,800 9 6,600 1 6,100
6425 - EQUIPMENT RENT (IS FUND) -
- 2 23,500 -
6430 - BUILDING RENT (IS FUND) -
- - -
6472 - CONFERENCE/SCHOOL/TRAINING 5,000
3 ,000 1 5,000 2 ,000
6475 - TRAVEL/SUBSISTENCE 1,000
5 ,000 2 ,000 -
6480 - DUES -
3 ,000 4 7,000 -
6490 - SUBSCRIPTIONS/PUBLICATIONS -
6 00 - -
SUPPLIES AND SERVICES 23,900
2 40,700 6 22,500 3 5,700
GRAND TOTAL1,486,400 722,100
4 ,375,900 4 46,700
0317 - 0318 - 0352 - 0359 - 0364 -
0316 - POLICEFACILITIES - 0319 - CODE TRIBALPOLICEPAWNTOTAL-
TRAININGSERVICESPOLICEENFORCEMENTSERVICESGRANTSSHOPSDIVISION
44,700 165,800
1 78,000 4 9,600 1 0,400 - - 4 ,848,000
800 200
2 ,000 9 0,000 - 2 5,000 - 2 46,000
- -
- - - - - 9 ,000
200 400
- - - - - 2 8,800
3,500 12,400
2 9,000 1 4,900 1 ,700 1 ,900 - 7 40,700
3,500 12,700
2 ,800 7 ,500 2 00 1 ,900 - 1 50,400
-
- - 8,700 - - - 4 96,000
- -
- - - - - 2 4,700
- -
- - - - - 1 3,500
-
- -
-
- - - 2 9,700
-
- - 1,900 - - - 1 46,200
- -
- - - - - 4 5,000
63,300 191,500
2 11,800 1 62,000 1 2,300 2 8,800 - 6 ,778,000
500
- - 2,500 - - - 5 2,500
- -
- - - - - 1 0,000
- -
- - - - - 1 6,500
- 2,000
- - - - - 3 ,100
- -
- - - - - 8 0,200
-
- - 8,000 - - - 8 ,000
500 -
- - - - - 1 5,500
- 3,000
- - - - - 1 5,000
-
- - 24,000 - - - 2 4,000
-
- - 7,000 - - - 7 2,000
- 35,000 96,000
- - - - 15,000
- -
- - - - - 5 ,500
- -
- - - - - 2 8,200
- -
- - - - - 2 0,000
-
- - 3,200 - - - 1 31,900
-
- - 43,000 - - - 4 3,000
-
- - 3,000 - - - 3 ,000
-
- - 20,000 - - - 2 0,000
400--
- - 4 00
- -
-
- - 2,300 - - - 2 ,300
- 6,900
- - - - - 1 44,900
- -
- - - - - 2 23,500
-
- - 102,700 - - - 1 02,700
- 200
- - - - - 2 5,200
- -
- - - - - 8 ,000
- -
- - - - - 5 0,000
- -
- - - - - 6 00
47,600 1,202,000
- - 216,600 - - 15,000
279,900 239,100 7,980,000
2 11,800 1 62,000 1 2,300 2 8,80015,000
Operating Budget
2017 Annual Budge
t
Fire
Descrition of Services:
p
Provide fire suppression, fire prevention/education, inspection and training. Maintain the fire stations and equipment on a 24
hour basis in order to insure the safety and protection of the City of Shakopee, and Jackson and Louisville Townships.
Goals:
Keep department expenditures equivalent with increase in population in the fire protection district
1.
2.
Provide quality community service in an effective and efficient manner
3.
To provide a first-due engine company within a 1.5 mile radius of any built upon area of the city
Percentae of General Fund Exenditures:8.9%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 2,096,5222,243,850$ 2,059,380$ 2,160,400$
Population
39,52340,25440,75441,254
Expenditure/Capita
$56.77 $52.08 $50.53 $52.37
Number of Calls
735 726 750 760
Miles to Furthest City Dwelling
6 6 6 6
Total FTE
7.07.07.07.0
Paid On Call Firefighters
46.046.046.046.0
Budet Comments:
g
The 2017 budget for Fire provides funding for current level services. Also included in the 2017 budget is as follows:
State Fire Aid received from the State is paid to the fire relief. Revenues and Expenditures reflect the amount
the state.
determined by
Equipment needs continue to be updated, as well as the parameters for replacement. These annual charges continue to
e as the communitrowth drives the needs for the deartment.
changygp
Business Units within Fire:
0321 – Fire
0323 – Fire Facilities
BLANK
2017 Annual Budget
Division: 32 - FIRE
0323 -
Object-TOTAL-
FACILITIES
Account0321 - FIRE FIREDIVISION
6002 - WAGES 17,700
5 20,700 5 38,400
6005 - OVERTIME-FT-
8 ,000 8 ,000
6015 - WAGES - PART TIME/TEMP200
3 02,000 3 02,200
6122 - PERA 1,300
7 9,400 8 0,700
6124 - FICA 1,400
3 5,600 3 7,000
6135 - HEALTH 2,800
6 8,400 7 1,200
6139 - POST EMPLOYMENT HEALTH PLAN-
2 ,900 2 ,900
6140 - LIFE/LTD-
1 ,500 1 ,500
6145 - DENTAL-
3 ,500 3 ,500
6170 - WORKERS COMPENSATION600
6 1,700 6 2,300
WAGES & BENEFITS24,000
1 ,083,700 1 ,107,700
6202 - OPERATING SUPPLIES1,500
1 40,000 1 41,500
6210 - OFFICE SUPPLIES-
1 ,800 1 ,800
6212 - UNIFORMS/CLOTHING-
5 ,000 5 ,000
6213 - FOOD-
2 ,500 2 ,500
6222 - MOTOR FUELS & LUBRICANTS-
2 0,000 2 0,000
6230 - BUILDING MAINT SUPPLIES 3,000
5 00 3 ,500
6240 - EQUIPMENT MAINTENANCE200
5 ,000 5 ,200
6310 - ATTORNEY-
6 00 6 00
6315 - BUILDING MAINT. 15,000
5 ,000 20,000
6316 - EQUIPMENT MAINTENANCE 50,000-
5 0,000
6327 - OTHER PROF SERVICES-
1 9,000 1 9,000
6332 - POSTAGE-
3 ,500 3 ,500
6334 - TELEPHONE-
5 ,100 5 ,100
6336 - PRINTING/PUBLISHING-
3 ,000 3 ,000
6339 - COMPUTER ACCESS-
5 ,300 5 ,300
6351 - INSURANCE PREMIUM (IS FUND) 5,000
2 1,200 2 6,200
6362 - ELECTRIC
- 37,000 3 7,000
6364 - WATER
- 3,000 3 ,000
6365 - GAS
- 21,000 2 1,000
6366 - SEWER 500
- 5 00
6368 - STORM
- 1,500 1 ,500
6410 - SOFTWARE - ANNUAL FEES-
4 ,000 4 ,000
6415 - SOFTWARE-ANNUAL FEES (IS FUND)-
2 7,600 2 7,600
6425 - EQUIPMENT RENT (IS FUND)-
2 14,000 2 14,000
6430 - BUILDING RENT (IS FUND)
- 99,300 9 9,300
6472 - CONFERENCE/SCHOOL/TRAINING-
2 5,000 2 5,000
6475 - TRAVEL/SUBSISTENCE-
3 0,000 3 0,000
6480 - DUES-
3 4,000 3 4,000
6490 - SUBSCRIPTIONS/PUBLICATIONS 2,000-
2 ,000
187,000
SUPPLIES AND SERVICES
624,100 8 11,100
6630 - PAYMENT TO FIRE RELIEF-
2 41,600 2 41,600
MISCELLANEOUS EXPENSE-
2 41,600 2 41,600
GRAND TOTAL211,000
1 ,949,400 2 ,160,400
Operating Budget
2017 Annual Budge
t
Building Inspections
Descrition of Services:
p
Provide effective and timely review of building permit and other building related applications and inspections to the City’s
constituents and outside parties.
Goals:
Maintain a reasonable and timely schedule for review of individual building-related permits.
1.
Provide efficient and cost-effective permit and inspection services.
2.
3.
Maintain and provide training and educational opportunities to ensure staff is working with the most current and
udated skill sets reuired for this work flow.
pq
Percentae of General Fund Exenditures:3.3%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 645,720703,724$ 606,910$ 796,200$
Population
39,52340,25440,75441,254
Expenditure/Capita
$17.81 $16.04 $14.89 $19.30
Number of Inspections
7,032 6,872 5,130 6,840
Number of Permits
3,557 3,653 2,845 3,793
Average Inspection/Employee
1,172 1,375 1,283 1,710
Total FTE
5.05.05.05.0
Budet Comments:
g
The 2017 budget for Building Inspections provides funding for current level services. Also included in the 2017 budget is as
follows:
Increase in software cost with moving to electronic plan review (projectdocs)
Increase in hardware costs for infield electronic inspections
Business Units within Buildin Insections:
gp
0331 - Inspection
0332 – Plan Review
0333 – Building Inspection
0334 – Plumbing/Heating Inspection
BLANK
2017 Annual Budget
Division: 33 - BUILDING INSPECTIONS
0333 - 0334 -
Object0331 - 0332 - PLAN BUILDINGPLUMB/HEATTOTAL-
AccountINSPECTIONREVIEWINSPECTIONINSPECTIONDIVISION
6002 - WAGES 108,00056,900 243,400 30,200
4 38,500
6122 - PERA 8,7004,300 18,300 2,300
3 3,600
6124 - FICA 7,9004,400 18,600 2,300
3 3,200
6135 - HEALTH -43,200 - -
4 3,200
6139 - POST EMPLOYMENT HEALTH PLAN -2,100 - -
2 ,100
6140 - LIFE/LTD -1,100 - -
1 ,100
6145 - DENTAL -2,500 - -
2 ,500
6170 - WORKERS COMPENSATION -1,600 - -
1 ,600
WAGES & BENEFITS 124,600116,100 280,300 34,800
5 55,800
6202 - OPERATING SUPPLIES -500 - -
5 00
6210 - OFFICE SUPPLIES -500 - -
5 00
6212 - UNIFORMS/CLOTHING -2,000 - -
2 ,000
6222 - MOTOR FUELS & LUBRICANTS -2,200--
2 ,200
6240 - EQUIPMENT MAINTENANCE500---
5 00
6310 - ATTORNEY600---
6 00
6316 - EQUIPMENT MAINTENANCE5,000---
5 ,000
6327 - OTHER PROF SERVICES100,000---
1 00,000
6332 - POSTAGE600---
6 00
6334 - TELEPHONE2,500---
2 ,500
6336 - PRINTING/PUBLISHING2,700---
2 ,700
6351 - INSURANCE PREMIUM (IS FUND)4,600---
4 ,600
6410 - SOFTWARE - ANNUAL FEES63,600---
6 3,600
6415 - SOFTWARE-ANNUAL FEES (IS FUND)11,500---
1 1,500
6420 - EQUIPMENT RENT10,000---
1 0,000
6425 - EQUIPMENT RENT (IS FUND)5,600---
5 ,600
6430 - BUILDING RENT (IS FUND)17,300---
1 7,300
6472 - CONFERENCE/SCHOOL/TRAINING2,500---
2 ,500
6475 - TRAVEL/SUBSISTENCE600---
6 00
6480 - DUES800---
8 00
6490 - SUBSCRIPTIONS/PUBLICATIONS700---
7 00
SUPPLIES AND SERVICES234,300---
2 34,300
6650 - CREDIT CARD FEES6,000---
6 ,000
6660 - BANK FEES- NSF FEE100---
1 00
MISCELLANEOUS EXPENSE6,100---
6 ,100
GRAND TOTAL356,500124,600280,30034,800
7 96,200
BLANK
Operating Budget
2017 Annual Budge
t
Public Works
Expenditures as % of General Fund
Divisions:
The main divisions under Public Works consist of the
following:
Engineering
Street
Fleet
Public Works
13.9%
Project
Coordinator
Senior Engineering
Technician
Assistant City Engineering
EngineerTechnician
Administrative
GIS Specialist
Mayor & Council
Assistant
Project Engineer
Public Works
City Administrator
Director/Engineer
Maintenance
Street Foreman
Operator
Street/Utility
Supervisor
Senior Public
Works Technician
Administrative
Assistant
Public Works
Superintendent
Lead MechanicMechanic
Natural Resource
Technician
Operating Budget
2017 Annual Budge
t
Engineering
Descrition of Services:
p
Conduct field investigations, collect engineering data and specify the criteria for the investigations. Furnish designs,
drawings, specifications and criteria. Secure bids, assist with contract rewards, and oversee and inspect construction. Testing
and approving all sanitary sewer, storm sewer and roadway construction projects. Prepare all reports and studies required to
preserve Municipal State Aid Funding received by the City. Review all public facilities proposed in the City, Wetland
Conservation Act administration, review of building permits, Right of Way Management and Permitting, providing
engineering assistance to other Departments, review technical engineering material and provide for City Council, City staff,
City Commissions and Committees.
Goals:
Efficiently, but accurately, provide the services necessary to insure public improvements are designed and
1.
installed per City Standards.
Keep public improvement project costs to within 20% of the cost estimated in the feasibility report.
2.
Percentae of General Fund Exenditures:3.2%
gp
Measures:
Key
ActualActualBudetedBudeted
gg
2014201520162017
Expenditures
$ 642,942657,928$ 627,340$ 786,200$
Population
39,52340,25440,75441,254
Expenditure/Capita
$16.65 $15.97 $15.39 $19.06
Number of Projects
7 9 11 TBD
Value of Projects
7,200,000 4,300,000 8,808,000 TBD
Number of Private Subdivision Permits
1 2 2 TBD
Issued
Number of Private Grading Permits
14 11 11 TBD
Issued
Number of ROW Permits Issued
764 720 TBD TBD
Total FTE
7.87.87.88.0
Budet Comments:
g
The 2017 budget for Engineering provides funding for current level services. Also included in the 2017 budget is as follows:
Project management of City permits.
Transportation/Traffic Engineering for local streets.
Management of developer projects
Coordination of County projects, coordinate with SMSC, Right-of-Way management and coordination and
coordination with SPUC.
ineerin:
Business Units within Engg
0411 – Engineering Management
0412 – County Projects
0413 – Transportation
0419 – Right-Of-Way Management
5000 – Engineering Projects
5500 – Engineering Developer Projects
2017 Annual Budget
Division: 41 - ENGINEERING
0412 - 0413 -
Object0411 - COUNTYTRANSPORT
AccountENGINEERINGPROJECTSATION
6002 - WAGES137,60028,800
1 5,500
6005 - OVERTIME-FT--
-
6015 - WAGES - PART TIME/TEMP2,000-
-
6122 - PERA10,3002,200
1 ,200
6124 - FICA10,7002,200
1 ,200
6135 - HEALTH54,200-
-
6139 - POST EMPLOYMENT HEALTH PLAN3,400-
-
6140 - LIFE/LTD1,900-
-
6145 - DENTAL4,000-
-
6170 - WORKERS COMPENSATION2,800-
-
WAGES & BENEFITS226,90033,200
1 7,900
6202 - OPERATING SUPPLIES6,000-
-
6210 - OFFICE SUPPLIES2,500-
-
6212 - UNIFORMS/CLOTHING250-
-
6213 - FOOD200-
-
6222 - MOTOR FUELS & LUBRICANTS2,500-
-
6240 - EQUIPMENT MAINTENANCE2,000-
-
6310 - ATTORNEY4,000500
-
6312 - ENGINEERING CONSULTANTS6,000 9,000-
6327 - OTHER PROF SERVICES5,000-
-
6332 - POSTAGE1,000-
-
6334 - TELEPHONE3,500-
-
6336 - PRINTING/PUBLISHING2,000-
-
6351 - INSURANCE PREMIUM (IS FUND)6,400-
-
6410 - SOFTWARE - ANNUAL FEES8,400-
-
6415 - SOFTWARE-ANNUAL FEES (IS FUND)23,000-
-
6425 - EQUIPMENT RENT (IS FUND)10,300-
-
6430 - BUILDING RENT (IS FUND)19,400-
-
6472 - CONFERENCE/SCHOOL/TRAINING3,500-
-
6475 - TRAVEL/SUBSISTENCE1,000-
-
6480 - DUES750-
-
6490 - SUBSCRIPTIONS/PUBLICATIONS250-
-
SUPPLIES AND SERVICES107,950
-9,500
GRAND TOTAL334,85042,700
1 7,900
5500 -
5000 - ENGINEERING
0419 - ROW ENGINEERINGDEVELOPERTOTAL-
MGTPROJECTSPROJECTSDIVISION
219,20067,700
2 9,800 4 98,600
12,000-
- 1 2,000
6,700300
- 9 ,000
17,7005,100
2 ,200 3 8,700
18,6005,200
2 ,300 4 0,200
--
- 5 4,200
--
- 3 ,400
--
- 1 ,900
--
- 4 ,000
--
- 2 ,800
274,20078,300
3 4,300 6 64,800
--
- 6 ,000
--
2 00 2 ,700
--
- 2 50
--
- 2 00
--
- 2 ,500
--
- 2 ,000
--
7 50 5 ,250
--
- 1 5,000
--
1 ,500 6 ,500
--
- 1 ,000
--
1 ,500 5 ,000
--
- 2 ,000
--
- 6 ,400
--
- 8 ,400
--
- 2 3,000
--
- 1 0,300
--
- 1 9,400
--
- 3 ,500
--
- 1 ,000
--
- 7 50
--
- 2 50
--
3 ,950 1 21,400
274,20078,300
3 8,250 7 86,200
Operating Budget
2017 Annual Budge
t
Street
Descrition of Services:
p
Maintain bituminous and gravel roadways/alleys, traffic signs/striping, snowplowing/ice control, street sign
fabrication/installation, boulevard tree trimming/removal, and disease tree prevention.
Goals:
Provide snowplowing and ice control in a timely and cost effective manner.
1.
Provide street/alley maintenance in a cost effective manner.
2.
3.
Address needs of the community through planning processes and prioritization of work flow.
Percentae of General Fund Exenditures:8.9%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$2,195,876$2,001,289$1,934,790$2,151,100
Population
39,52340,25441,254
4 0,754
Expenditure/Capita
49.7247.4752.14
$ 55.56$ $$
153.8153.8153.8TBD
Street Miles
Not Availableest. 13.8 CL-Milesest. 11.2 CL-MilesTBD
Streets Sealcoated
10.310.310.3TBD
Alley Miles
Not AvailableNot Available1 concrete at 300 ftTBD
Alleys Paved
Not AvailableNot Available2803TBD
Number of Street Lights
15 Poles, 18 Light 14 Poles, 12 light
Nuber ofStreet lights replaced
Not AvailableFixtures, 6 Light fixtures, 13 Light TBD
Repairs Repairs
Number of SignsNot AvailableNot Available4,222TBD
Number of Signs replacedNot AvailableNot Available250TBD
Snowplowing Occurances21TBD
1 57 as of October
9.09.09.09.0
Total FTE
Budet Comments:
g
The 2017 budget for Street provides funding for current level services. Also included in the 2017 budget is as follows:
Street maintenance includes signs, pavement preservation, and striping.
Maintenance of street lights in coordination with SPUC.
Clean Up Day, Derby Days support and other events.
Business Units within Street:
0421 – Street Management0428 – Seal Coating
0422 – Boulevard Tree/Weed0429– Facilities PW Building
0423 – Sign Maintenance0430 – Alley Maintenance
0424 – Snow/Sand0432 – Sidewalk Maintenance
0425 – PW Building/Yard Maintenance0433 – Striping
0426 – Equipment Maintenance0434 – Clean-Up Day
0427 – Street Maintenance
2017 Annual Budget
Division: 42 - STREET MAINTENANCE
0425 -
0422 - PW
BLVD0423 - 0424 - BLDG0426 -
Object0421 - TREE & SIGNSNOW & YARDEQUIPMENT
AccountSTREETWEEDMAINTSANDMAINTMAINT
6002 - WAGES 58,400237,900 32,500 128,700 24,400 1,200
6005 - OVERTIME-FT -
2 ,000 3 00 - 3 0,000 -
6015 - WAGES - PART TIME/TEMP -
4 ,900 3 ,800 2 ,700 4 ,300 1 ,000
6122 - PERA 100
1 8,000 4 ,400 2 ,400 1 1,900 1 ,800
6124 - FICA 100
1 8,800 4 ,800 2 ,700 1 2,400 2 ,000
6135 - HEALTH -
7 6,300 - - - -
6139 - POST EMPLOYMENT HEALTH PLAN -
3 ,500 - - - -
6140 - LIFE/LTD -
1 ,600 - - - -
6145 - DENTAL -
4 ,300 - - - -
6170 - WORKERS COMPENSATION -
3 2,700 - - - -
WAGES & BENEFITS400,00071,700 40,300 187,300 29,200 1,400
6202 - OPERATING SUPPLIES 2,000 1,500
3 ,500 5 0036,000 4 ,000
6210 - OFFICE SUPPLIES -
5 00 - 4 00 - -
6212 - UNIFORMS/CLOTHING -
1 3,000 - - - -
6213 - FOOD -
3 00 - - - -
6215 - MATERIALS 1,500 -
- - - 110,000
6222 - MOTOR FUELS & LUBRICANTS 500
4 2,000 2 00 - - -
6230 - BUILDING MAINT SUPPLIES -
- - - - -
6240 - EQUIPMENT MAINTENANCE
- - - - - 30,000
6315 - BUILDING MAINT. -
- - - - -
6316 - EQUIPMENT MAINTENANCE
- - - - - 25,000
6322 - PAVEMENT PRESERVATION -
- - - - -
6327 - OTHER PROF SERVICES -
5 ,500 2 ,000 5 00 - -
6332 - POSTAGE -
1 00 - - - -
6334 - TELEPHONE -
4 ,700 - - - -
6336 - PRINTING/PUBLISHING -
1 ,000 - - - -
6351 - INSURANCE PREMIUM (IS FUND) -
3 2,600 - - - -
6362 - ELECTRIC -
- - - - -
6364 - WATER -
- - - - -
6365 - GAS -
- - - - -
6366 - SEWER -
- - - - -
6367 - REFUSE -
1 0,000 - - - -
6368 - STORM -
- - - - -
6415 - SOFTWARE-ANNUAL FEES (IS FUND) -
2 3,000 - - - -
6425 - EQUIPMENT RENT (IS FUND)188,200- -
- - -
-
6430 - BUILDING RENT (IS FUND)-
- - -
33,700
6472 - CONFERENCE/SCHOOL/TRAINING -
4 ,500 8 00 - - -
6475 - TRAVEL/SUBSISTENCE -
8 00 - - - -
6480 - DUES -
3 00 - - - -
6490 - SUBSCRIPTIONS/PUBLICATIONS -
2 00 - - - -
SUPPLIES AND SERVICES363,900 36,9003,500 112,000 5,500 57,000
GRAND TOTAL 75,200763,900 77,200 299,300 58,400
3 4,700
0427 - 0428 - 0429 - 0430 - 0432 - 0434 -
STREETSEALFACILITIESALLEYSIDEWALK0433 - CLEAN-UPTOTAL-
-
MAINTCOATINGPW BLDGSMAINTMAINTSTRIPINGDAYDIVISION
32,800 7,400
3 1,600 1 3,800 7 ,800 - - 5 76,500
- -
5 00 1 ,000 - - 4 ,000 3 7,800
1,200 3,800
7 ,600 1 ,100 1 ,600 - - 3 2,000
2,500 600
2 ,400 1 ,100 6 00 - 3 00 4 6,100
2,600 900
3 ,000 1 ,300 7 00 - 3 00 4 9,600
-
- - 6,600 - - - 8 2,900
- -
- - - - - 3 ,500
- -
- - - - - 1 ,600
- -
- - - - - 4 ,300
- -
3 4,100
- - 1,400 - -
10,70047,100 12,700
4 5,100 1 8,300 - 4 ,600 8 68,400
1,500
3 ,000 2 00 - 500 - - 5 2,700
- -
- - - - - 9 00
- -
- - - - - 1 3,000
- -
- - - - - 3 00
- 3,000
1 5,000 - 3 ,000 - - 1 32,500
- -
- - - - - 4 2,700
-
- - 3,500 - - - 3 ,500
800 -
5 ,000 - - - - 3 5,800
-
- - 20,000 - - - 2 0,000
-
2 0,000 - 5,000 - - - 5 0,000
- -
90,000 3 30,000 - - - 4 20,000
--
5 ,000 - - 4 5,000 2 5,000 8 3,000
- -
- - - - - 1 00
- -
- - - - - 4 ,700
- -
- 3 00 - - 2 ,000 3 ,300
-
- - 12,100 - - - 4 4,700
-
2 5,000 - 44,000 - - - 6 9,000
-
- - 6,000 - - - 6 ,000
-
- - 30,000 - - - 3 0,000
-
- - 4,000 - - - 4 ,000
- -
- - - - - 1 0,000
5,000 -
- - - - - 5 ,000
- -
- - - - - 2 3,000
- -
- - - - - 1 88,200
- -
- - - - - 3 3,700
- -
- - - - - 5 ,300
- -
- - - - - 8 00
- -
- - - - - 3 00
- -
- - - - - 2 00
163,000 330,500131,9003,500
3 ,000 4 5,000 2 7,000 1 ,282,700
208,100 348,800 13,700179,000 16,200
4 5,000 3 1,600 2 ,151,100
Operating Budget
2017 Annual Budge
t
Fleet
Descrition of Services:
p
Maintain vehicles/equipment in streets, park, administration, police, fire and other fleet areas, by preparing vehicle evaluation
reports for all departments. Repairs for vehicles and equipment are billed to the respective departments. The Fleet area also
operate a car and truck wash for government vehicles and operate fueling stations for city, county, school district and SPUC
vehicles.
Goals:
To provide quality maintenance to all departments in a cost-effective manner.
1.
To ensure compliance with the mandates specific to the operations of a large fleet operation and fueling facility,
2.
that serves the bulk of governmental units within the community. Newly revised EPA and PCA standards are
reflected in the fleet planning of the departments.
Percentae of General Fund Exenditures:1.8%
gp
Measures:
Key
ActualActualBudetedBudeted
gg
2014201520162017
Expenditures
$ 392,053(18,180)$ 403,310$ 435,000$
Population
39,52340,25440,75441,254
Expenditure/Capita
($0.46)$9.74 $9.90 $10.54
Number of Vehicles/Equipment
333 367 369 373
Gallons of Diesel Used
44,724 36,007 36,494 TBD
Gallons of Unleaded Used
51,931 53,712 55,055 TBD
Car/Truck Washes
1,305 1,436 1,461 TBD
Total FTE
4.04.04.04.0
et Comments:
Budg
The 2017 budget for Fleet provides funding for current level services. Also included in the 2017 budget is as follows:
Maintenance of City vehicles and equipment.
Management/maintenance of fuel system for City, County, SPUC and School District.
Management/maintenance of truck wash/car wash facilities.
Business Units within Fleet:
0441 – Fleet Management
0450 – Car Wash
0451 – Truck Wash
0456 – Fuel System
BLANK
2017 Annual Budget
Division: 44 - FLEET
0456 -
0450 - 0451 - MAINT -
Object0441 - CARTRUCKFUELTOTAL-
AccountFLEETWASHWASHSYSTEMDIVISION
6002 - WAGES
2 36,900 8 00 8 00 4 ,700 2 43,200
6005 - OVERTIME-FT
1 ,700 - - - 1 ,700
6015 - WAGES - PART TIME/TEMP
9 ,400 - - - 9 ,400
6122 - PERA
1 7,900 1 00 1 00 4 00 1 8,500
6124 - FICA
1 8,900 1 00 1 00 4 00 1 9,500
6135 - HEALTH
5 0,200 - - - 5 0,200
6139 - POST EMPLOYMENT HEALTH PLAN
1 ,700 - - - 1 ,700
6140 - LIFE/LTD
8 00 - - - 8 00
6145 - DENTAL
2 ,000 - - - 2 ,000
6170 - WORKERS COMPENSATION
6 ,200 - - - 6 ,200
WAGES & BENEFITS
3 45,700 1 ,000 1 ,000 5 ,500 3 53,200
6202 - OPERATING SUPPLIES
1 0,000 2 00 1 ,500 5 00 1 2,200
6203 - TOOLS-
1 ,500 - - 1 ,500
6210 - OFFICE SUPPLIES
3 00 - - - 3 00
6212 - UNIFORMS/CLOTHING
4 ,500 - - - 4 ,500
6213 - FOOD
2 00 - - - 2 00
6222 - MOTOR FUELS & LUBRICANTS
6 00 - - - 6 00
6240 - EQUIPMENT MAINTENANCE
1 ,500 ( 7,700) ( 2,500) - (8,700)
6250 - MERCHANDISE
1 5,000 - - - 1 5,000
6316 - EQUIPMENT MAINTENANCE
2 ,500 3 ,500 5 00 1 ,500 8 ,000
6327 - OTHER PROF SERVICES
5 00 - - 1 ,000 1 ,500
6334 - TELEPHONE
2 ,000 - - - 2 ,000
6336 - PRINTING/PUBLISHING
1 ,000 - - - 1 ,000
6351 - INSURANCE PREMIUM (IS FUND)
2 ,100 - - 5 00 2 ,600
6362 - ELECTRIC
- - 3 ,000 - 3 ,000
6364 - WATER
- - 4 00 - 4 00
6410 - SOFTWARE - ANNUAL FEES
1 1,000 - - 6 0011,600
6415 - SOFTWARE-ANNUAL FEES (IS FUND)
1 1,500 - - - 1 1,500
6430 - BUILDING RENT (IS FUND)
1 4,000 - - - 1 4,000
6472 - CONFERENCE/SCHOOL/TRAINING
5 00 - - - 5 00
6480 - DUES
- - - 1 00 1 00
SUPPLIES AND SERVICES
7 8,700 ( 4,000) 2 ,900 4 ,200 8 1,800
GRAND TOTAL
4 24,400 ( 3,000) 3 ,900 9 ,700 4 35,000
BLANK
Operating Budget
2017 Annual Budge
t
Park and Recreation
Expenditures as % of General Fund
Divisions:
The main divisions under Park and Recreation consist of
the following:
Park Maintenance
Natural Resources
Recreation
Park and
Recreation
22.0%
Park SupervisorPark LeadMaintenance Operator
Public Works Public Works
Mayor & Council
Director/EngineerSuperintendent
Natural Resource
Technician
Administrative
Assistant
City Administrator
Recreation Supervisor
Parks and Recreation
Facilities Manager
Director
Recreation
Coordinator
Building Maintenance
Maintenance Worker
Manager
Operating Budget
2017 Annual Budge
t
Park Maintenance
Descrition of Services:
p
Provide public services to maintain the investment of infrastructure in parks and public grounds.
Goals:
Provide quality in maintaining athletic fields in a cost effective manner.
1.
Mow and trim parks and public grounds cost effectively.
2.
3.
Provide high quality public gathering spaces and facilities for a variety of needs and functions.
Percentae of General Fund Exenditures:8.0%
gp
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 1,572,2141,630,545$ 1,570,640$ 1,936,300$
Population
39,52340,25440,75441,254
Expenditure/Capita
$41.26$39.06$38.54$46.94
Acres of Land Mowed
194194194194
Playgrounds
27272727
Outdoor Ice Rinks Maintained
10101212
Sports Fields Maintained
93939393
Park Facility Restrooms Maintained
14141414
Total FTE9.09.09.09.0
Budet Comments:
g
The 2017 budget for Park Maintenance provides funding for current level services. Also included in the 2017 budget is as
follows:
Maintenance of City parks, playgrounds, athletic fields and buildings.
Coordination with School District on school fields.
Repair/construction of park buildings.
Business Units within Park Maintenance:
0621 – Park Management0629 – Tree Maintenance
0622 – Park Maintenance/Garbage Pickup 0632 – Trail and Bike Lane Maintenance
0623 – Mowing/Trimming0633 – School Fields
0624 – Athletic Maintenance & Fields0634 – Derby Days
0625 – Park Equipment Maintenance0635 – Public Bldg. & Grounds Maintenance
0626 – Rinks0636 – Playground Maintenance
0627 – Snow Removal0637 – Vandalism
0628 – Park Buildings Maintenance0640 - Downtown
2017 Annual Budget
Division: 46 - PARK MAINTENANCE
MAINT & 0623 - ATHLETIC0625 - PARK 0627 -
Object0621 - GARBAGEMOW & MAINT & EQUIPMENT0626 - SNOW
AccountPARKPICKUPTRIMFIELDSMAINTRINKSREMOVAL
6002 - WAGES38,100 28,40010,300 18,800
1 95,700 2 4,100 9 9,400
6005 - OVERTIME-FT 1,500-
1 ,000 - 7 00 2 ,000 5 ,900
6015 - WAGES - PART TIME/TEMP600 5,000
7 ,400 4 2,400 9 ,400 - 6 00
6122 - PERA3,000800
1 4,800 1 ,800 7 ,600 2 ,300 1 ,900
6124 - FICA3,0001,200
1 5,700 3 ,700 8 ,400 2 ,400 1 ,800
6135 - HEALTH--
7 5,900 - - - -
6139 - POST EMPLOYMENT HEALTH PLAN--
3 ,800 - - - -
6140 - LIFE/LTD--
1 ,700 - - - -
6145 - DENTAL-- -
4 ,500 - - -
6170 - WORKERS COMPENSATION--
24,000 - - - -
WAGES & BENEFITS46,200 35,10017,300 29,000
3 44,500 7 2,000 1 25,500
6202 - OPERATING SUPPLIES2,0001,000
2 ,000 5 00 2 0,500 5 00 -
6210 - OFFICE SUPPLIES--
2 00 - - - -
6212 - UNIFORMS/CLOTHING--
1 5,000 - - - -
6213 - FOOD--
3 00 - - - -
6215 - MATERIALS-
- 1 ,000 2 ,000 2 0,000 - -
6222 - MOTOR FUELS & LUBRICANTS- 500
3 4,000 - - - -
6230 - BUILDING MAINT SUPPLIES--
- - - - -
6240 - EQUIPMENT MAINTENANCE-
- - - 35,000 - -
6315 - BUILDING MAINT.--
- - - - -
6316 - EQUIPMENT MAINTENANCE-7,000
- - 4 ,000 2 00 -
6322 - PAVEMENT PRESERVATION--
- - - - -
6327 - OTHER PROF SERVICES--
1 ,000 - 1 ,500 - -
6334 - TELEPHONE--
4 ,000 - - - -
6336 - PRINTING/PUBLISHING--
5 00 - - - -
6351 - INSURANCE PREMIUM (IS FUND)--
9 7,200 - - - -
6362 - ELECTRIC -
- 15,000 - 3 8,500 - -
6364 - WATER -
- 8,000 - 1 ,500 - -
6365 - GAS--
- - - - -
6366 - SEWER 300-
- - - - -
6368 - STORM 400-
- - - - -
6415 - SOFTWARE-ANNUAL FEES (IS FUND)--
2 0,700 - - - -
6425 - EQUIPMENT RENT (IS FUND)--
1 18,300 - - - -
6430 - BUILDING RENT (IS FUND)--
3 1,500 - - - -
6435 - OTHER RENT--
- - 8 ,000 - -
6440 - PARK RENT (IS FUND)--
- - - - -
6472 - CONFERENCE/SCHOOL/TRAINING--
3 ,500 - - - -
6490 - SUBSCRIPTIONS/PUBLICATIONS--
1 00 - - - -
SUPPLIES AND SERVICES26,700 43,500
3 28,300 2 ,500 9 4,000 7 00 -
GRAND TOTAL72,900 35,80060,800 29,000
6 72,800 7 4,500 2 19,500
PARK0629 - 0630 - TRAIL0633 - PUBLIC0636 -
BLDGSTREEYOUTHANDSCHOOLBLDG & PLAYGROUND0637 - 0640 - TOTAL-
MAINTMAINTBUILDINGCOURTSFIELDSGROUNDSMAINTVANDALISMDOWNTOWNDIVISION
3,500 24,100 -8,700
6 6,60017,400 6 ,700 1 8,200 1 1,800 5 71,800
- -700
5 00 - - - - - 1 2,300
- - 3,900
6 00 7 ,200 - - - 3 ,300 8 0,400
1,800 -800
5 ,000 1 ,300 3 00 5 00 1 ,400 9 00 4 4,200
1,800 - 1,100
5 ,100 1 ,900 3 00 5 00 1 ,400 1 ,200 4 9,500
- --
- - - - - - 7 5,900
- -- 3,800
- - - - - -
- --
- - - - - - 1 ,700
- --
- - - - - - 4 ,500
- --
- - - - - - 2 4,000
4,100 27,700 15,200-
7 7,80027,800 7 ,700 2 1,000 1 7,200 8 68,100
2,500 500 2,000
1 0,000 5 00 - - - 1 ,000 4 3,000
- --
- - - - - - 2 00
- --
- - - - - - 1 5,000
- --
- - - - - - 3 00
20,000 - 2,000
- - - - - 1 ,000 4 6,000
- - --
- - - - - 3 4,500
- --
2 ,500 - - - - - 2 ,500
- --
- - - - - - 3 5,000
- --
7 ,000 - - - - - 7 ,000
- --
2 ,500 - - - - - 1 3,700
- --
- - - 6 0,000 - - 6 0,000
- - 3,000
4 0,000 - - - - - 4 5,500
- --
- - - - - - 4 ,000
- --
- - - - - - 5 00
- - --
- - - - - 9 7,200
1,000 --
6 ,500 - - - - - 6 1,000
- --
6 ,000 - - - - - 1 5,500
- --
1 0,000 - - - - - 1 0,000
- --
5 00 - - - - - 8 00
- --
2 2,000 - - - - - 2 2,400
- --
- - - - - - 2 0,700
- --
- - - - - - 1 18,300
- --
- - - - - - 3 1,500
- - --
- - - - - 8 ,000
372,000 - - --
- - - - 3 72,000
- --
- - - - - - 3 ,500
- --
- - - - - - 1 00
479,000 500 23,500 5007,000
- 6 0,000 - 2 ,000 1 ,068,200
556,8004,100 51,200 50022,200
2 8,300 6 7,700 2 1,000 1 9,200 1 ,936,300
Operating Budget
2017 Annual Budge
t
Natural Resources
Descrition of Services:
p
Identify, recommend, develop, and coordinate ecologically sound development and management practices.
Goals:
Review land use and development proposals
1.
Develop and recommend policies, ordinances, and procedures for the management of natural resources, wildlife
2.
habitat and conservation development.
Provide direction for the creation of greenways and protection of cultural and ecological assets within the
3.
community.
4.
Provide guidance concerning community-wide environmental education programs.
5.
Provide feedback and direction to residents regarding natural resource topics.
6.
Coordinate with other City departments to ensure that the direction and guidance provided complies with the
communications that are also received from other City areas
e of General Fund Exenditures:0.8%
Percentagp
Measures:
Key
ActualActualBudetedBudeted
gg
2014201520162017
Expenditures
$ 106,458114,071$ 200,410$ 198,000$
Population
39,52340,25440,75441,254
Expenditure/Capita
$2.89 $2.64 $4.92 $4.80
Trees Pruned
150 500 701 809
Ash Trees Treated
- - 210 185
Trees Planted
122 270 336 355
Development Permits Reviewed/Inspect
19-C/I, 64 Res 21-C/I, 50 Res 22-C/I, 40 Res -
Trees Sold at Tree Sale
- 115 151 200
Acres Stormwater Pond Buffer Managed
- 10 15 15
Total FTE
1.01.01.01.0
et Comments:
Budg
The 2017 budget for Natural Resources provides funding for current level services. Also included in the 2017 budget is as
follows:
Chemical treatment of ash trees.
Tree replacement and tree pruning.
Development of buffer zones for storm drainage ponds.
Business Units within Natural Resources:
0661 – Natural Resource Management
Operating Budget
2017 Annual Budge
t
Recreation
Descrition of Services:
p
Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and park design
and construction administration. This includes the coordination and scheduling of park and athletic field use; coordinating
youth, adult, and senior programs and special event activities; managing the operation of the Community Center, Ice Arena,
Aquatic Park, and Youth Building; and conducting park land acquisition and development.
Goals:
Effectively promote and coordinate park facilities, athletic complexes, Aquatic Park, Ice Arena, and Community
1.
Center, ensuring quality experiences while maximizing use potential.
Assess resident’s recreation programming needs and focus continued program development on meeting those
2.
needs.
3.
Develop comprehensive preventative maintenance program to ensure longevity of facilities and equipment.
4.
Work with residents and developers to plan and design parks that meet the needs of the neighborhood and the
community.
Percentae of General Fund Exenditures:13.2%
gp
Measures:
Key
ActualActualBudetedBudeted
gg
2014201520162017
Expenditures
$ 2,238,3972,232,984$ 2,462,810$ 3,190,000$
Population
39,52340,25440,75441,254
Expenditure/Capita
$56.50$55.61$60.43$77.33
# of Members
2,148 2,060 2,267 3,000
# of Memberships
915 885 1,009 1,300
Daily Admissions to CC
124,124 113,772 90,000 130,000
Program Participation
18,540 19,788 21,000 23,000
SandVenture Membership
101 138 155 180
SandVenture Admissions
21,757 25,980 25,104 27,000
Ice Rental Hours
1,480 1,599 1790* 3,100
Total FTE7.07.09.012.0
* 2016 and 2017 construction in facility for 6+ monhts 2016 ice rental hours include 20 days of 2 sheets.
et Comments:
Budg
The 2017 budget for Recreation provides funding for the new ice arena and enhanced recreation programs. The community
center is budgeted for current level of service for six months and enhanced services sunch as fitness and aquatics for six
months.
The 2017 budget includes the addition of 2 ice arena lead workers and a community center manager.
Business Units within Recreation:
0671 – Recreation Management0676 – Teen Center
0672 – Aquatics0677 – Park Development
0673 – Ice Arena0678 – Community Center Facilities
0674 – Community Center0679 – Recreation Programs
0675 – Park Services
(200) (290,000) (225,500) (120,000) (120,000) (426,000)(500)(500)(800)(1,5
00)(3,500) (2,000)
(206,000)(65,000)(40,000)(21,500) (38,000) (37,000) (3,000) (3,500)
(33,600) (6,000) (25,000) (3,000)0.00(300.00)(271,500.00)(1,666,600)0.00(1,500.00)(5,500)
0.00(300.00)(273,000.00)(1,672,100.00)
30089,400 32,20093,600800
808,900681,4009,60061,50094,8004,9002,3005,8001,791,1004,5006,10057,2009,7001,1503,100 50,500
TOTAL-DIVISION
(155,000)
(65,000) (40,000) (10,000) (1,500) (1,500)
- -------------------- - - -- ---
200600350
RECREATION195,50071,6001,00014,80018,300301,2001,000 35,000
PROGRAMS
0679 -
0678 - COMM
(300)
- - - - - - -----------------
- -----
300300 1,700600 2,000 7,100 1,500600
97,9007,3007,500 14,400139,1007,000 12,000
FACILITIES
CTR
- - - - - -
- ----------------- --- --- --------
17,100100100
DEVELOPMENT0.0014,9001,1001,1003,000
0677 - PARK
0676 - TEEN
(500) (26,000) (1,500) (100)(500) (500)(1,000)
0.00(282,600.00)(657,500.00)(385,600.00)(40,000.00)(29,100.00)0.00(1,000.00)(1,000.00)(2,000.00)(282,600.00)(657,500.00)(385,600.00)(41,000.00)(30,100.00)
- - - - - - - - -
- - - - - - - -
- - - - - - - -
- -
80041,600100300
20,50015,0001,6003,7001,0003,000 200
CENTER
0675 - PARK
(35,000) (500) (3,500) (800)(200) (1,000)
- - -- - - -- - - --
- -- - -- - - - -
- - - -- -
70080022,500200100200
8,80010,4001,8003,000 500
SERVICES
Division: 67 - RECREATION
2016 Annual Budget
(100) (275,000)(75,000)(6,000)(500)(3,000)
(15,000)(11,000)
- - - - - --- ---
- - - -- - - -
- - - - - - -
11,30015,00015,000400
146,300244,3003,40021,700427,0002,5002,500
COMMUNITY
CENTER
0674 -
(20,000)(25,000) (120,000) (426,000)(5,000)(3,000)(3,000)(3,500)(2,000)(2,500)
(22,500)(25,000)
- -------------- - - - ---
11,20027,000
0.00148,300109,0001,50016,000286,0003,0001,0001,0002,00027,000
MANAGEMENT
0673 - ICE
ARENA
(100)(15,000) (130,000)(95,000)(5,000)(2,500)(3,000)(2,000)
(30,000)
------------------ - - - - -
40,000100100
0.0086,700230,0002,2006,70017,700343,3001,0003,0003,50011,000
MANAGEMENT
0672 - POOL
(2,000)(2,000.00)
- - -- - - -
- ----------------- - ---
80025,100300200100100800
90,0006,7007,00075,0003,2001,7003,800213,300
MANAGEMENT
RECREATION
0671 -
4816 - NON-RESIDENT FEE/TOWNSHIP PYMT
4812 - VENDING CONCESSION COMMISSION
6139 - POST EMPLOYMENT HEALTH PLAN
6204 - FURNISHINGS (NOT CAPITALIZED)
4808 - PARK FACILITY RENT - EXEMPT
4774 - ICE RENTAL - PRIME TAXABLE4781 - YOUTH SPORTS ASSOCATIONS
6222 - MOTOR FUELS & LUBRICANTS
4775 - ICE RENTAL - PRIME EXEMPT
6017 - OVERTIME-PART TIME/TEMP
4511 - ADMINISTRATIVE CHARGES
6230 - BUILDING MAINT SUPPLIES
6170 - WORKERS COMPENSATION
6015 - WAGES - PART TIME/TEMP
4818 - OTHER RECREATION FEES
4797 - ROOM RENTAL - EXEMPT
4798 - PARK FACILITY RENTAL
Account
Object
6211 - RECREATION SUPPLIES
4766 - GENERAL ADMISSIONS
CHARGES FOR SERVICES
4799 - PARK FIELD RENTALS
4810 - CONCESSION STANDS6202 - OPERATING SUPPLIES
6212 - UNIFORMS/CLOTHING
4817 - ARENA ADVERTISING
4800 - SKATE SHARPENING
4780 - YOUTH ACTIVITIES
4795 - ADULT ACTIVITIES
4801 - DAMAGE DEPOSIT
4850 - MISCELLANEOUS
WAGES & BENEFITS6210 - OFFICE SUPPLIES
4845 - CONTRIBUTIONS
4796 - ROOM RENTALS
4794 - ADULT SPORTS
4762 - MEMBERSHIPS
MISCELLANEOUS
6005 - OVERTIME-FT
6215 - MATERIALS
4770 - LESSONS
6140 - LIFE/LTD
6145 - DENTAL
6135 - HEALTH
6002 - WAGES
REVENUES
6213 - FOOD
6122 - PERA
6124 - FICA
24,050 1,50022,70032,200900 19,800400500 21,000
11,000 71,500 73,500 8,000 23,800 90,70031,4008,25012,40043,10019,
500 35,900 33,700 64,0007,9007,500 285,6005,0006,7505,9005,8001,377,900
18,0002,5003,190,0001,517,900
198,500
- - ------ - - ----- -
- - - -
30050090078,750
1,500 15,0004,5002,8005,0001,0003,0004,6001,0001,500379,950106,950
- ------ - - - ----
-
- -
-
300 4,600 95,800500300
1,500 35,000 800 55,000 1,000
75,000 3,000 25,000 2,600 3,000324,500463,600463,300
- - - - - ---------- --
- -- - ----- -
-
-
10030026,70026,700
1,0005,0009,600
- - - -- - - - -
- - - - - - - - -
- - -
--
10040050040068,60038,500
800 6,500 30011,000 2,300 10027,000
- - - -- - - ---
- - - - - - - -
-
10070080040055,90014,900
6,000 200 5,500 7,700 2,0001,500 3,000
200 1,000 30033,400
- - - ------ - - -
- -
- - -
300500300500400400500500
3,000 61,0007,5004,5009,2004,6001,3001,400130,300557,800172,200
--- ----
- -
-
15050019,850
6,000 1,250 25,000 7,000 28,000 6002,0002,0008,00084,0008,
50027,5003,0002,5001,0002,3007,800108,9001,2502,1001,000391,350677,350
- -- - - -- -
- -
30080,900400900
22,000 5,500 4,000 3,000 5,0004,0003,0002,50019,20036,50022,00010,
5002,0002,0004,6003,0001,100291,1004,0004,000638,400355,800
----------- - - --
50050050012,00050014,000
3,0006,9001,00024,0002,0007,50018,7009,2001,6002,50091,9002,50016,500321,700319,700
6415 - SOFTWARE-ANNUAL FEES (IS FUND)
6472 - CONFERENCE/SCHOOL/TRAINING
6351 - INSURANCE PREMIUM (IS FUND)
6490 - SUBSCRIPTIONS/PUBLICATIONS
6670 - RECREATION SCHOLARSHIPS
6325 - PERFORMERS/ INSTRUCTORS
6425 - EQUIPMENT RENT (IS FUND)
6240 - EQUIPMENT MAINTENANCE6316 - EQUIPMENT MAINTENANCE
6410 - SOFTWARE - ANNUAL FEES
6430 - BUILDING RENT (IS FUND)
MISCELLANEOUS EXPENSE
6327 - OTHER PROF SERVICES
6475 - TRAVEL/SUBSISTENCE
6336 - PRINTING/PUBLISHING
SUPPLIES AND SERVICES
6326 - CLEANING SERVICES
6660 - BANK FEES- NSF FEE
6650 - CREDIT CARD FEES
6315 - BUILDING MAINT.
6324 - TRANSPORTATION
6420 - EQUIPMENT RENT
6250 - MERCHANDISE
6338 - ADVERTISING
6435 - OTHER RENT
6334 - TELEPHONE
6310 - ATTORNEY
EXPENDITURES
6362 - ELECTRIC
GRAND TOTAL
6332 - POSTAGE
6364 - WATER
6366 - SEWER
6368 - STORM
6480 - DUES
6365 - GAS
BLANK
Operating Budget
2017 Annual Budge
t
Miscellaneous
Expenditures as % of General Fund
Divisions:
The main divisions under Miscellaneous consist of the
following:
Provision for unfunded liability costs
Contingency as needed for community
projects or unanticipated needs
Miscellaneous
0.9%
Operating Budget
2017 Annual Budge
t
Unallocated
Descrition of Services:
p
This division accounts for costs not readily chargeable to other departments, and transfers to other funds.
Percentae of General Fund Exenditures:0.9%
gp
Ke Measures:
y
etedBudeted
ActualActualBud
gg
2014201520162017
Expenditures
$ 173,247105,239$ 217,580$ 217,600$
Population
39,52340,25440,75441,254
Expenditure/Capita
$2.66 $4.30 $5.34 $5.27
Budet Comments:
g
The 2017 budget for Unallocated provides funding for current level services. Also included in the 2017 budget is as follows:
Provides for projects that will be presented to City Council for consideration that could not have been added to the
specific areas of the budget, but are deemed necessary to the effective functioning of the City.
Decision to utilize these funds are discussed and approved by City Council.
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of specific revenue sources
designed to finance particular activities as required by law or administrative regulations.
Economic Development Authority (EDA) Fund (2190) accounts for the activities of
EDA, which is comprised of the five members of the City Council.
BLANK
Operating Budget
2017 Annual Budge
t
Economic Development Authority
Descrition of Services:
p
The EDA does not currently constitute a separate department, but instead represents a number of services offered by the City
related to economic development. These services are overseen by the Economic Development Coordinator with the help of
other staff as required. The EDA is comprised of the City Council Members. The City Administrator is also the Executive
Director of the EDA.
Goals:
It is expected that the EDAC may develop specific goal recommendations and related means of measuring
1.
success in attaining the goals ultimately adopted by the EDA
Ke Measures:
y
ActualActualBudetedBudeted
gg
2014201520162017
Value of Façade Loans
716,628 771,564 78,463 TBD
# of Façade Loans
7 6 2 TBD
Grants Received for Economic
Development 227,295 187,047 39,232 TBD
Total FTE
1.01.01.01.0
Budet Comments:
g
The 2017 budget for Economic Development Authority provides funding for current level services. Also included in the
2017 budet is as follows:
g
The EDA funding is a transfer from the General Fund to allow for: $150,000 for the Façade loan program, $250,000
erations/staffinositions in the EDA fund, $500,000 for the Downtown Imrovement Proec
for the opgppjt
City Staff continue working to provide the EDA, EDAC (Economic Development Advisory Commission) and City
Council with timely information, needed training and contact updates. The EDAC is advisory to the EDA/City
Council and in its current iteration has been in existence and oeratin since June of 2010.
,pg
Funding for downtown improvement construction
DEED funding for a loan to local manufacturer for equipment upgrades
Business Units within Economic Develoment Authorit :
py
02191 – EDA
02193 – Downtown/101 Corridor Project
BLANK
DEBT SERVICE FUNDS
Debt Service Funds are established to account for the activity of servicing general
obligation debt, paid for by tax levy and special assessments. Any residual balances in
debt service funds are transferred to the Capital Improvement Fund. Debt Service
Prepayments from special assessments and the use of existing cash position have allowed
for reductions in previous and current year levies. Future budgets will require increased
debt service levies to meet future payment obligations.
G.O. Building Refunding Bonds, Series 2004B (3035) was issued for $2,275,000 and
matures on February 01, 2017. The bond was issued to refund the 1997A bond which
was issued to build the Fire Building on Vierling Drive.
G.O. Improvement Bonds, Series 2006A (3038) was issued for $3,440,000 and matures
on February 01, 2017. The bond was issued to fund the following construction projects:
valley view road, 2005 overlay, 2005 & 2006 reconstruction projects.
G.O. Improvement Bonds, Series 2007A (3039) was issued for $1,370,000 and matures
on February 01, 2017. The bond was issued to fund the following construction projects:
17th Avenue at County Road 83 & Phillip Drive.
G.O. Improvement Bonds, Series 2007B (3040) was issued for $1,445,000 and matures
on February 01, 2018. The bond was issued to fund the following construction projects:
2007 Reconstruction & Pike Lake Road.
G.O. Improvement Bonds, Series 2008A (3041) was issued for $2,170,000 and matures
on February 01, 2019. The bond was issued to fund the following construction projects:
Reconstruction, Overlay and Beckrich Project.
G.O. Improvement Bonds, Series 2010A (3042) was issued for $1,555,000 and matures
on February 01, 2021. The bond was issued to fund the following construction projects:
2009 Reconstruction, 2010 Reconstruction, Bituminous Overlay and church addition
road.
G.O. Improvement Refunding Bonds, Series 2012A (3043) was issued for $4,865,000
and matures on February 01, 2025. The bond was issued to Refund 2004A & 2004D
2004A was issued to fund the following construction projects: West Dean Lake,
Vierling/CR 15 & Valley View, 2004D was issued to fund the following construction
project: PW building construction.
G.O. Tax Abatement Bonds, Series 2016A (3044) was issued for $29,500,000 and
matures on February 01, 2036. The bond was issued to fund the following construction
projects: Community/Ice Arena Construction.
CITY OF SHAKOPEE, MINNESOTA
2017 ANNUAL BUDGET
DEBT SERVICE FUNDS
2004B2006A2007A
Bldg RefImproveImprove
303530383039
Original Issuance2,275,0001,370,000
3 ,440,000
Maturity Date of Debt2/1/20172/1/20172/1/2017
Estimated Cash Balance at 12/31/16225,910384,803161,273
Estimated Deferred Revenue for SA 12/31/16- 305,716386
Estimated (Current & Future) Available Funds225,910385,189466,989
Principal Payments Remaining225,000360,000150,000
Interest Remaining4,6137,2003,000
Levy 2015 Collected 2016
Debt Levy Per Debt Issuance245,936345,1416,916
Debt Levy Cancellation7,90929,7516,916
Staff Recommendation for 2016 Levy238,027315,390-
General Fund Levy- Through Building Rent---
Levy 2016 Collected 2017
Debt Levy Per Debt Issuance---
Debt Levy Cancellation
Staff Recommendation for 2016 Levy---
General Fund Levy- Through Building Rent---
Levy 2017 Collected 2018
Debt Levy Per Debt Issuance---
2007B2008A2010A2012A2016
ImproveImproveImproveRefundingAbatementTotal
30403041304230433044
1,445,00046,620,000
2 ,170,000 1 ,555,000 4 ,865,000 2 9,500,000
2/1/20182/1/20192/1/20212/1/20252/1/2036
151,250242,330173,0891,481,470544,4883,364,613
8,52391,590 1,456,33270,047 1,932,594-
159,773333,920243,1362,937,802544,4885,297,207
310,000635,000640,0004,210,00029,500,00036,030,000
18,60051,00049,040 11,544,485387,87512,065,812
94,992153,403108,067559,178 1,513,633-
153,403-19,567511,792 729,338-
94,992 88,500-47,386 784,295-
-- 226,680- 226,680-
92,471148,800107,145557,3402,237,1103,142,866
557,340395,000952,340
92,471148,800107,145 1,842,110-2,190,526
-- 340,000- 340,000-
149,448-105,940558,2852,240,2603,053,933
CAPITAL PROJECT FUNDS
Capital Project Funds are established to account for the construction of major capital
facilities. Projects resources are a combination of several revenue sources such as bond
proceeds, inter-fund transfers, intergovernmental revenue, grants, etc. These funds
provide the means for administrators to ensure that designated revenues are appropriately
utilized.
Park Reserve Fund (4020) is for park acquisition and improvements.
Capital Improvement Fund (4021) is for various infrastructure projects in the City.
Individual project sheets for both Park Reserve and Capital Improvement Funds are
included. These sheets provide a summary of each project, location, description, source
of funds and use of funds. They are located at the end of the budget book, under the tab
“Capital Improvement Programs”.
CITY OF SHAKOPEE
2017 BUDGET
CAPITAL PROJECTS FUNDS BUDGET SUMMARY
Park Res.CIF
FundFundTotal
Sources
Taxes-$ 385,000$ 385,000$
Tax Increment Financing- 255,600 255,600
Franchise Fees- 750,000 750,000
Special Assessments- 2,425,000 2,425,000
Licenses & Permits1,500,000 - 1,500,000
Intergovernmental- 1,025,000 1,025,000
Miscellaneous610,000 580,000 1,190,000
Interest- 61,300 61,300
Total Revenue2,110,000 5,481,900 7,591,900
Uses
Street and Highway- 8,110,575 8,110,575
Recreation2,375,000 - 2,375,000
Total Expenditures2,375,000 8,110,575 10,485,575
Transfers in- 1,240,575 1,240,575
Transfers out- - -
Excess (deficiency) of Sources
over Uses and Transfers
$ (1,388,100)(265,000)$ (1,653,100)$
Cash Balance
$ 2,473,4941,107,667$ 3,581,161$
BLANK
Operating Budget
2017 Annual Budge
t
Park Reserve Fund
Descrition of Services:
p
The park reserve provides for the acquisition and improvements on City Parks. These services are overseen by the Park and
Recreation Director with the help of other staff as required.
Goals:
Provide public gathering spaces and facilities.
1.
Budet Comments:
g
The 2017 budget for Park Reserve Fund provides for significant projects including the following:
Quarry Lake Park
Tahpah Park Improvements
CITY OF SHAKOPEE
2017 BUDGET
PARK RESERVE FUND
20162016
20142015OriginalRevised2017
ActualActualBudgetBudgetBudget
Revenue
Licenses & Permits
Park Dedication Fee752,552$ 934,456$ 2,018,028$ 1,300,000$ 1,500,000$
Intergovernmental
Federal Grant2,645 -150,000 150,000 -
Miscellaneous2,6793,430-
- -
Interest33,50824,7085,00017,000-
Contributions20,000-290,000390,000610,000
Total Revenues811,384962,5942,463,0281,857,0002,110,000
Expenditures
Riverside Fields/Bluffs26,631-
3 1 - -
Huber Park68,30171,605-
- -
Quarry Lake Phase 1 (Park)31,023303,2241,790,0001,790,000-
Quarry Lake Phase 2 (Trails)--
- -2,000,000
Quarry Lake Phase 3 (Building)---
- -
Southbridge Community Park934,026170,983-
- -
High School Joint Site Development--600,000-
-
Riverview Park--75,000-
-
Tahpah Park Improvements-300,520
- -375,000
Total Expenditures1,059,981846,3632,465,0001,790,0002,375,000
Interfund Loan---
- -
Transfer In-150,000--
-
Transfer Out-(513,995)-
- -
Other Financing Sources (Uses)-(363,995)-
- -
Excess (deficiency) of
Sources over Uses$(248,597)
$(247,764)$(1,972)$67,000$(265,000)
Reserved for Delayed Projects---
-(75,000)
Fund Balance- January 1$1,877,028$1,628,431$1,380,667$1,380,667$1,372,667
Fund Balance December 31$1,628,431$1,380,667$1,378,695$1,372,667$1,107,667
Delayed Projects:
Riverview Park75,000
Park Reserve Fund
Projected Fund Levels
2017-2021 Capital Improvement Program
REVENUES:20172018201920202021Unfunded
Park Dedication Fees$ 1,500,000$1,700,000$ 500,000
$ 500,000$ 500,000$ -
Grants -
- - - - 2,000,000
Donations/Misc. 600,000
100,000 150,000 100,000 100,000 550,000
Cost Sharing 10,000
10,000 10,000 10,000 10,000 -
Interest -
- - - - -
Total Revenue 2,110,000
1,810,000 660,000 610,000 610,000 2,550,000
EXPENDITURES:
Expenditures per List CIF
Huber Park Improvement -
- 75,000 - - 2,400,000
Quarry Lake Phase 2 (Trails)2,000,000
- - - - -
Quarry Lake Phase 3 (Building)-
2,200,000 - - - -
Quarry Lake Phase 4 -
- - - - 2,000,000
Tahpah Park Improvements375,000
- 300,000 - - 400,000
Jennifer Lane Park-
250,000 - - - -
Total Expenditures 2,375,000
2,450,000 375,000 - - 4,800,000
Excess (Deficiency) (265,000) (640,000)
285,000 610,000 610,000(2,250,000)
Transfer Out to CIF
Southbridge Trail Development-
-(75,000) - - -
TH 169 Pedestrian Bridge -
- -(500,000) - -
Fund Balance January 1*
1,372,667
1,107,667 467,667 677,667 787,667 1,397,667
Fund Balance December 31
$ 1,107,667$1,397,667$ (852,333)
$ 467,667$ 677,667$ 787,667
* Balance equals cash balance per cash flow projection with project carry forward.
BLANK
Operating Budget
2017 Annual Budge
t
Capital Improvement Fund
Descrition of Services:
p
The Capital Improvement Fund is for various infrastructure projects in the City. These services are overseen by the Public
Works Director/Cit Enineer with the hel of other staff as reuired.
ygpq
Goals:
Provide improvements to roads and trails.
1.
Address needs of the community through planning processes.
2.
Budet Comments:
g
The 2017 budget for Capital Improvement Fund provides for significant projects including the following:
Street Reconstruction of $2.40 million
Street Overlay of $2.02 million
Lewis Street Parking Lot and Alley of $1.26 million
CITY OF SHAKOPEE, MINNESOTA
2017 BUDGET
CAPITAL IMPROVEMENT FUND
20162016
20142015OriginalFinal2017
ActualActualBudgetBudgetBudget
Revenue
Capital Improvement Fund Levy-$$ -$ -$ 385,000-$
Tax Increment Financing ($2.3M
over 9 years)-- 255,556255,600255,600
Franchise Fees-- - 750,000-
Special Assessments2,124,944635,0551,070,000739,1002,425,000
Intergovernmental
Federal Grants1,101,600- -
- -
State Aid Construction879,6981,070,397971,000971,0001,025,000
SMSC50,000- -
- -
Interest100,39683,13757,95154,60061,300
Miscellaneous/Donations40,74027,210440,000632,500580,000
Total Revenues4,297,3781,815,7992,794,5072,652,8005,481,900
Expenditures
CR 101 Trail ext.343,935-
- - -
101 Trail Improvement1,892-
-- -
Quarry Lake Trail166,3891,600-
- -
Scenic Heights Trail Repair15,416-
- - -
Overlay1,161,570817,6151,420,0001,420,0002,020,000
Valley View Road530,460(47,095)- -
-
Re
construction Project1,226,9971,255,764 2,400,000-
-
CSAH 17/Vierling Inter. Improv.1,809,7326,588-
- -
Shenandoah Bus. Park. Improv.693,42263,959-
- -
Vierling Dr- C.R. 69 to Taylor Street- 1,500,000-
- -
Trail Rehabilitation-- 80,00080,00080,000
Southbridge Traffic Signal Modification 65,126--
- -
Reclamation 5,083- 4,380,0002,766,400-
CSAH 16 Reconstruction-- 1,500,0001,500,000-
3rd Avenue Reconstruction-- 2,070,0002,070,000-
4th Avenue Reconstruction 75,969--
- -
Street Lighting45,236- 250,000250,000-
Vierling Drive Payvement Rehab 2,231--
- -
Flashing Yellow Lights-County- 105,000-
- -
CSAH 78/79 Trail Extension- 120,000-
- -
17th Avenue Extension West of CR 15- 625,000-
- -
Lewis Street Parking Lot & Alley- 1,260,575-
- -
- -
CR 79/Vierling Roundabout86,631
- -
County Trail Work50,406-
-- -
Miscellaneous8,119144,683-
- -
Total Expenditures6,140,2052,391,5239,700,0008,086,4008,110,575
Transfers In
General Fund1,750,0001,396,8221,200,0001,200,000-
EDA Fund- 455,575-
- -
Tree Replacement Fund- 25,000-
- -
Sewer-- 310,000310,000270,000
Storm-- 1,735,0001,735,000490,000
Transfers Out(30,664)(321,082)- -
-
Other Financing Sources (Uses)1,719,3361,075,7403,245,0003,245,0001,240,575
Excess (deficiency) of
Sources over Uses
(123,491)500,016(3,660,493)(2,188,600)(1,388,100)
Reserved for Delayed Projects
-- (80,000)-
-
Fund Balance January 1
5,753,6695,630,1786,130,1946,130,1943,861,594
Fund Balance 12/31
$5,630,178$6,130,194$2,469,701$3,861,594$2,473,494
Reserved for Delayed Projects
Trail Rehabilitation80,000
Vierling CR 69 to Taylor1,300,000
Vierling CR 69 to Taylor (100% Assessed)(1,300,000)
2015 Delayed Projects
80,000
Capital Improvement Fund
Projected Fund Levels
2017-2021 Capital Improvement Program
City of Shakopee, Minnesota
REVENUES:20172018201920202021Unfunded
Capital Improvement Fund Levy385,000 485,000 555,000 655,000 630,000
-
Franchise Fees750,000 750,000 765,000 765,000 800,000
-
Special Assessments2,425,000 565,000 190,000 100,000
- -
County Portion of Project - - 3,000,000-
- -
TIF (2.3M over 9 years) 255,600 255,600 255,600 255,600 255,600
-
Intergovernmental MSA 1,025,000 1,025,000 1,025,000 1,025,000 1,025,000
-
SPUC Portion of Project 580,000 640,000 130,000 20,000 25,000
-
Federal/MnDOT Funding - - 2,000,000-
-1,500,000
Interest 61,300 38,600 24,700 20,600 6,500
-
Total Revenue 5,481,900 3,759,200 2,945,300 7,841,200 2,742,100 1,500,000
EXPENDITURES:
Expenditures per List CIF
Overlay 2,020,000 1,890,000 2,290,000 1,160,000 1,980,000
-
Reconstruction Projects 2,400,000 2,740,000 910,000 270,000-
-
Trail Rehabilitation 80,000 80,000 80,000 80,000 80,000
-
Flashing Yellow Lights-County 105,000 - - --
-
CSAH 78/79 Trail Extension120,000 - - -
- -
17th Avenue Extension West of CR 15 625,000 - - -
- -
Lewis Street Parking Lot & Alley 1,260,575 - - -
- -
Concrete Alleys - 420,000 - -
- -
12th Avenue Trail - - 240,000 -
- -
l - - 150,000 -
Savanna Oaks Park to Southbridge Parkway Trai
- -
Vierling CR 69 to Taylor 1,500,000 - - -
- -
TH 169 Pedestrian Bridget - - 3,000,000-
- -
Reclamation - - - 400,000
- -
CSAH 42 Improvments - - 1,200,000-
- -
CSAH 83 Intersection - - 4,000,000-
- -
CR 15 Interchange & Trail Improvements - - - -
-2,500,000
CR 79 Pedestrian Underpass - - - -
-125,000
CSAH 16 Trail Extension - - - -
-100,000
Total Expenditures 8,110,575 5,130,000 3,670,000 9,840,000 2,330,000 2,725,000
OTHER FINANCING SOURCE
Transfers In/(Out)
Sewer Fund 270,000 420,000 (860,000) 10,000 15,000
-
Storm Fund 490,000 535,000 100,000 1,020,000 50,000
-
EDA Fund 455,575 - - -
- -
Tree Replacement Fund 25,000 - - -
- -
Total Other Financing Source 1,240,575955,000(685,000) 1,530,000 65,000
-
Excess (Deficiency) (1,388,100) (415,800) (1,409,700) (468,800) 477,100 (1,225,000)
Fund Balance January 13,861,5942,473,4942,057,694647,994 179,194656,294
Fund Balance 12/31$2,473,494$2,057,694$647,994$179,194$ 656,294$(568,706)
ENTERPRISE FUNDS
The Enterprise Funds are maintained to account for the operation of the sanitary sewer,
storm drainage systems and refuse.
Since the operation of these systems is financed by user charges and are self-supporting,
they are accounted for in a manner similar to private business. The Storm Drainage Fund
was established by Ordinance 176 in 1985.
The intent of the City Council is to have a cash balance to at least equal accumulated
depreciation. This follows the City Auditor’s recommendation. Accumulated
depreciation is a reflection of historical costs of depreciable assets. Replacement cost is
expected to be two to two and one half times as much as historical costs. Cash balance is
also expected to have approximately 4 months of operating expenditures for cash flow
purposes. The City reviews fees annually to determine appropriate revenue levels.
Operating Budget
2017 Annual Budge
t
Sanitary Sewer Fund
Descrition of Services:
p
Activity in this fund reflects the operations of the Municipal Sanitary Sewer System. This includes repair and maintain
current sewer lines, manhole rehabilitation/replacement, repairing lines, GIS/GPS hardware.
Goals:
Maintain and operate the Municipal Sanitary Sewer System.
1.
Continue to comply with Federal and State mandates as they are updated or expanded
2.
Undertake reviews and studies of the existing system to ensure that it can meet the expansion needs of the
3.
community and commercial/industrial entities.
4.
Coordinate with the State and County construction and Capital Improvement Plans, to ensure that rate payers
receive hi
ghest level of service for the capital commitment
5.Review and maintain rates that meet the current and near future needs of the rate payer.
Ke Measures:
y
etedBudeted
ActualActualBudgg
2014201520162017
Manholes Repaired
Not Available Not Available 46 TBD
178,160 as of
Jetted (LF)
235,573 235,573 TBD
October
Miles of Sewer
Not Available Not Available Not Available Not Available
# of Lift Stations
Not Available Not Available Not Available Not Available
MCES Treatment Cost (% of budget) *
Not AvailableNot Available75%TBD
Total FTE
3.03.03.03.0
et Comments:
Budg
The 2017 budget for Sanitary Sewer Fund provides funding for current level services. Also included in the 2017 budget is as
follows:
Sanitary sewer rate increases for 2017.
Maintenance of 130 miles of sewer main and three lift stations.
Major cost item is MCES treatment costs.
Operating Budget
2017 Annual Budge
t
Surface Water Fund
Descrition of Services:
p
The Public Works Department operates and maintains the surface water system for the City of Shakopee which includes 109
miles of storm sewer and 196 ponds. Participate in erosion control projects and implementation of the City’s Water Resource
Mana
gement Plan.
Goals:
To provide to protect, enhance, and restore water quality.
1.
Plan for annual erosion control and related maintenance of the Pond systems
2.
Prepare for needed wetland enhancement projects
3.
4.
Address issues as the community infrastructure ages
Measures:
Key
ActualActualBudetedBudeted
gg
2014201520162017
Sweeping Annual Cost
$ 151,588.85 $ 147,021.29 $ 109,861.65 $ 130,000.00
Catch Basins Repaired
Not Available Not Available 16 TBD
Ponds Inspected
7171TBD TBD
Number of Ponds
Not Available Not Available 219 TBD
Acres of Wetlands
Not Available Not Available 479 TBD
Total FTE
3.03.02.02.0
Budet Comments:
g
The 2017 budget for Surface Water Fund provides funding for current level services. Also included in the 2017 budget is as
follows:
Manage the City surface water system per MPCD's NDPES.
Coordinate with SMSC on storm water issues
Establishment of pond buffer strips on certain ponds.
Coordination of Prior Lake/Spring Lake Watershed District on Prior Lake channel in Shakopee.
Meeting NPDE's requirements on an annual basis.
Operating Budget
2017 Annual Budge
t
Refuse Fund
Descrition of Services:
p
The City provides refuse and recycling carts to Shakopee residents. The cart ownership is the resonsibility of the hauler. The
hauler must manage the inventory, delivery and maintain the refuse and recycling carts.
Goals:
Provides Shakopee residents with refuse and recycling carts.
1.
Ownership of the refuse and recycling carts provides a long-term strategy to improve the competitive
2.
procurement process for RFP and contracting.
3.
The residents benefit from the value of these capital assets rather than paying for the same carts multiple times
over.
Ke Measures:
y
ActualActualBudetedBudeted
gg
2014201520162017
Number of Garbage Carts Owned
- 26,705 26,705 26,705
et Comments:
Budg
The 2017 budget for Refuse Fund provides funding for current level services. Also included in the 2017 budget is as follows:
Continuation of the City receiving cart fee revenue under the current contract with Republic Services Inc.
INTERNAL SERVICE FUNDS
The Internal Service Funds are used to account for the financing of major mobile
equipment, major buildings (Governmental and Park/Recreation), park assets,
Information Technology items and insurance.
Equipment
Park and Recreation Asset
Information Technology
Government Building Asset
Self-Insurance
2017 Annual Budget
Internal Service Funds Budget Summary
Park &GovernmentalGovernmental
RecreationInformationBuildingSelf
EquipmentAssetTechnologyAssetInsuranceTotal
Sources
Charges for Services787,800$ $ 657,600$ 381,800$ 558,400$ 457,500$ 2,843,100
Federal Grants - - 20,000 - - 20,000
Interest 60,000 25,000 6,000 25,000 116,000-
Donations - 10,000 - - - 10,000
Total Revenue 847,800 692,600 407,800 583,400 457,500 2,989,100
Uses
Insurance Payments - - - 387,500- 387,500
IT Supplies/services - 265,000- - 265,000-
Capital Expenditures1,109,500 800,000 295,700 1,186,000 3,391,200-
Total Expenditures1,109,500 800,000 560,700 1,186,000 387,500 4,043,700
Interfund Loan
- - - 50,000 - 50,000
Transfers
- - (460,000)- (460,000)-
Excess (deficiency) of
Sources over Uses
$ (261,700)$ (107,400)$ (152,900)$ (1,012,600)$ 70,000$ (1,514,600)
Operating Budget
2017 Annual Budge
t
Equipment Internal Service Fund
Descrition of Services:
p
This fund finances the multi-year Equipment Plan. Financing to purchase equipment is provided by "rent" payments from the
operating departments at rates established annually by the Finance Department as part of the budget process. Equipment for
the Sewer and Storm Drainage enterprise funds is not included. The Equipment Fund shall "own" and acquire larger pieces
of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing
20000 or more.
$,
Establishment:
The Equipment Fund was established by Resolution #4077 in 1994.
Goals:
To segregate funds for the acquisition of equipment to avoid budget problems caused by large purchases in a
1.
single year.
Business Units within Euiment Internal Service Fund:
qp
7800 – Equipment I.S. Fund
2017 Annual Budget
Equipment Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualActualBudgetBudgetBudget
Sources
Miscellaneous
Rentals701,338$ 464,384$ 612,868$ 612,868$ 787,800$
Sale of Assets- 85,405 - - -
Interest134,904 63,778 10,000 60,000 60,000
Note repaid95,000 - - - -
Total Revenue931,242 613,567 622,868 672,868 847,800
Uses
Capital Equipment621,163 2,190,829 1,243,000 1,243,000 1,109,500
Net
$ (1,577,262)310,079$ (620,132)$ (570,132)$ (261,700)$
Cash Balance December 317,464,033$ 4,900,827$ 4,280,695$ 4,330,695$ 4,068,995$
CITY OF SHAKOPEE
Budget 2017 | 10-Year Equipment Projection
20172018201920202021
EQUIPMENT FUND
Police
Patrol - Marked245,000150,000255,000260,000
100,000
Patrol - Unmarked/Administrative
Patrol - Sargeants 4x4 48,00053,000
Utility Vehicle Pickup Truck
Fire
Pumper Truck1,200,000
Rescue Truck380,000
Truck - Tanker/pumper
Airboat w/Trailer
Aerial
Truck - Telesquirt
Truck - 1-Ton 4x4 With Grass Pak100,000
Chief's Vehicle46,000
Fire Inspector Vehicle43,000
All-Terrain Vehicle/Grass Pak40,000
Building Inspection
Inspection Vehicle30,000
Facilities
Truck - Pickup 4x4 w/Plow, Lift Gate
Scissor Lift15,000
Truck - Pickup
Engineering
Truck - Pickup 4x4
Natural Resources
Truck - Pickup 4x4
Street Maint
Loader
Truck - Single Axle Dump250,000530,000
520,000
Asphalt Roller
Truck - Pickup
Truck - 1-Ton 4x2
Truck - Pickup 4x4 w/Plow43,00045,000
Skidsteer Loader
4,500 4,500 4,500 4,500 4,500
Snow Blower
Sign Truck70,000
Park Maint
Large Mower150,000155,000
Pickup Truck 4x4 w/Plow
Pickup 4x4 1.5T w/Box Hoist Plow44,000
Bucket Truck
Tractors19,500 7,50019,5007,500
7,500
Skidsteer Loaders (2)9,0009,000
9,000 9,000 9,000
Pickup 2x4 1.5T50,000
Small Mowers (3)21,75021,750
Stump Grinder10,000
Enclosed Trailer20,000
Rotary Blade Grinder12,500
V-Plow
7,000
Ice Resurfacer 3pt.15,000
Pickup Truck
Hook Truck w/Equip240,000
Recreation
Minivan
Pickup Truck w/Plow/Lift
Ice Resurfacer130,000
Total Governmental Funds
1,109,5001,504,750778,0001,162,000
778,000
20222023202420252026
159,000216,000270,000275,000163,000
72,00038,00039,000
58,000
45,000
700,000
900,000
1,000,000
120,00048,000
31,00035,000
50,000
60,000
37,00039,00080,000
35,000
220,000225,000
540,000
39,00040,000
4,500
4,500 4,500 4,500 4,500
160,000165,000
47,00048,000
78,000
120,000
19,5007,50019,5007,50019,500
9,0009,0009,0009,0009,000
21,75021,75021,750
40,00060,000
30,000
51,000
1,230,750509,0001,729,0002,286,750
783,750
BLANK
Operating Budget
2017 Annual Budge
t
Park and Recreation Asset Internal Service Fund
Descrition of Services:
p
This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental" payments from the
park maintenance division at rates established annually by the Finance Department as part of the budget process.
Establishment:
The Fund was established in 2007.
Goals:
To segregate funds relating to parks and recreation assets to avoid budget problems caused by large purchases in
1.
a single year.
Business Units within Park and Recreation Asset Internal Service Fund:
7805 – Park Asset I.S. Fund
2017 Annual Budget
Park and Recreation Asset Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualActualBudgetBudgetBudget
Sources
Rentals437,064$ 374,660$ 385,900$ 385,900$ 657,600$
Other26,306 5,000 - - -
Sale of Assets1,820 4,280 - - -
Interest37,010 26,248 5,000 25,000 25,000
Donations- - - 250,000 10,000
Total Revenue502,200 410,188 390,900 660,900 692,600
Uses
Trail Overlay - - 65,000 65,000 60,000
Westminster Hockey Rink- 32,653 - - -
Lions Park Improvements221,678 12,652 350,000 - -
Lions Park Trail50,797 - - - -
Lions Park Warming House- - - 500,000 -
Lions Park Rink- - - - 180,000
Lions Park Playground Equipment- - - 400,000 -
Scenic Heights Park Building- 24,039 - - -
Tahpah Lighting- 154,697 - - -
Tahpah fence extension- 162,507 - - -
Field 8 Backstop and Fence- 20,000- 20,000 -
Memorial Park Bridge - 300,000- 375,000 -
Schleper Stadium- Scoreboard 1,194 - - - -
Schleper Field Stadium Seating 26,250 - - - -
Schleper field lights/roof 284,980- - - -
Schleper Painting - - - 125,000-
Gazebo Levy Drive - - - 20,000-
Community Center Parking Lot - - - 200,000-
Community Center Bathroom Counters - - - 100,000-
Community Center Curbing 20,903 - - - -
Community Center Lift Replacement 34,692 - - - -
Community Center Study 40,650- - - -
e -- 50,000 50,000 -
Community Center Basketball Hoop Replac
Community Center Locker Replacement- - 105,000 105,000 -
Backstops- - - - 30,000
SV- Pool Slide22,491 - - - -
SV- Pool Diving Well- - - - 35,000
SV- Pool Slide Pump- - 15,000 - -
Skate Park Relocation- - - 200,000 -
Playground Equipment- - 75,000 75,000 50,000
Riverview Fence- - 25,000 25,000 -
Maps- 453 - - -
Total Expenditures378,005 712,630 1,005,000 1,815,000 800,000
Excess (deficiency) of
Sources over Uses
$ (302,442)124,195$ (614,100)$ (1,154,100)$ (107,400)$
Transfer In210,000 - - - -
Net
$ (302,442)334,195$ (614,100)$ (1,154,100)$ (107,400)$
Cash Balance December 312,290,580$ 2,081,738$ 1,467,638$ 927,638$ 820,238$
2017 Annual Budget
Park and Recreation Asset Internal Service Fund
2017 - 2021 Capital Improvement Program
20172018201920202021
Revenues:
Rent from Park Maintenance$ 372,000$ 372,000$ 372,000$ 372,000$ 372,000
Rent from Building (CC, IA and SV) 285,600 403,000 403,000 403,000 403,000
Interest
25,000 25,000 25,000 25,000 25,000
Donation
10,000 20,000 10,000 10,000 10,000
Total Revenue
692,600 820,000 810,000 810,000 810,000
Expenditures:
Recreation Facility Projects:
CC Boiler Replacment
- - - 100,000 -
CC Parking Lot
200,000 - - - -
CC Bathroom Counters
100,000 - - - -
SV Main Pool Pump
- - 20,000 - -
SV Small Drop Slide
- - 15,000 - -
SV Pool Filter Replacement
- - - 50,000 -
SV Pool Diving Well
35,000 - - - -
SV Pool Slide Pump
- - - - 15,000
Total Recreation Facility Projects 335,000 - 35,000 150,000 15,000
Park Facility Projects:
Trail Overlay
60,000 60,000 65,000 - -
-
Playground Equipment-
-
50,000 75,000
Playground Equipment (Holmes)
- - 80,000 - -
Playground Equipment (Hiawatha)
- - - 80,000 -
Playground Equipment (Huber Park)
- - - - 150,000
Benches
- 20,000 - - -
Fence Replacement
- 15,000 - - -
Gazebo Levy Drive
20,000 - - - -
Lions Park Parking Lot
- - - 100,000 -
Lion's Park Rink
180,000 - - - -
YB Interior Chinking
- 50,000 - - -
Scenic Heights Rink
- 30,000 - - -
Backstops
30,000 - - - -
Bleachers
- 15,000 - - -
Schleper Painting
125,000 - - - -
Memorial Park Bathroom Replace
- - 250,000 - -
Memorial Park Trails
- - - 125,000 -
Memorial Park Parking Lot
- - 100,000 - -
Total Park Facility Projects 265,000 305,000
465,000 495,000 150,000
Total Expenditures
800,000 265,000 530,000 455,000 165,000
Excess (Deficiency) (107,400)
555,000 280,000 355,000 645,000
Cash Balance January 1
927,638 820,238 1,375,238 1,655,238 2,010,238
Cash Balance 12/31
820,238 1,375,238 1,655,238 2,010,238 2,655,238
BLANK
Operating Budget
2017 Annual Budge
t
Information Technology Internal Service Fund
Descrition of Services:
p
This fund finances the replacement and acquisition of information technology including computers, printers, copiers and
network items. Financing to accomplish this is provided by charges to benefitting divisions at rates established annually by
the Finance De
partment as part of the budgetprocess.
Establishment:
The fund was established in 2010 by Resolution No. 7001.
Goals:
To segregate funds for the acquisition of equipment to avoid budget problems caused by large purchases in a
1.
single year.
To maintain a centralized asset management system relating to information technology purchases.
2.
Business Units within Information Technolo Internal Service Fund:
gy
7806 – Info Tech I.S. Fund
2017 Annual Budget
Information Technology Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualActualBudgetBudgetBudget
Sources
Miscellaneous
Rentals321,200$ 358,600$ 365,200$ 365,200$ 381,800$
Federal Grants- - - - 20,000
Interest9,365 5,122 - 8,000 6,000
Miscellanous214 - - - -
Total Revenue 363,722330,779365,200373,200407,800
Uses
Supplies7,00584,0234,00065,00030,000
Services35,17183,90315,00020,00025,000
Software161,869210,845159,237175,000210,000
Capital178,14647,470124,75260,000295,700
Total Expenditures382,190426,241302,989320,000560,700
Excess (deficiency) of
Sources over Uses
(51,411)(62,519)62,21153,200(152,900)
Transfer In 150,000----
Net
$(51,411)$87,481$62,211$53,200$(152,900)
Cash Balance December 31$534,662$622,143$684,354$675,343$522,443
2017 Annual Budget
Information Technology Internal Service Fund
2017-2021 Capital Improvement Program
20172018201920202021
Revenue
$ 381,800 $ 400,900 $ 420,900 $ 441,900 $ 464,000
User Charges
20,000 - - - -
Federal Grant
6,000 6,000 6,000 6,000 6,000
Interest
$ 407,800 $ 406,900 $ 426,900 $ 447,900 $ 470,000
Total Sources
Expenditures
Supplies
30,000 32,000 34,000 36,000 38,000
Operating Supplies
Services
Consulting 25,000
25,000 2 5,000 25,000 2 5,000
Software
Service Agreements 220,000
1 85,000 1 90,000 1 90,000 2 15,000
Laserfiche 45,000
25,000 2 6,000 27,000 4 3,000
Capital
Computers 40,000
28,700 4 0,000 45,000 6 0,000
Printers & Scanners 15,000
7,000 7,000 18,500 1 4,500
MFPs 25,000
40,000 2 0,000 25,000 2 5,000
45,000
Servers, Switches, UPS & WAPs 1 00,000 1 0,000 40,000 9 0,000
SAN -
1 20,000 - - -
VOIP System -
- - - 5 0,000
453,000
Total Uses
5 60,700 3 50,000 4 04,500 5 58,500
Net 17,000
(152,900) 5 6,900 2 2,400 (110,600)
$ 675,343
Balance January 1 491,143
5 22,443 5 79,343 6 01,743
Balance December 31$ 508,143
$ 5 22,443$ 5 79,343$ 6 01,743$ 4 91,143
BLANK
Operating Budget
2017 Annual Budge
t
Governmental Building Asset Internal Service Fund
Descrition of Services:
p
This fund finances the future purchase, major reconstruction, and additions to City owned buildings including City Hall,
Library, Public Works, Police, and Fire Stations. Financing to accomplish this is provided by "rental" payments from the
operating departments at rates established annually by the Finance Department as part of the budget process. The Building
Fund shall "own" and acquire these buildings.
Establishment:
Council established the Building Fund in 1998. The scope of the fund was expanded in 2000 to include major repairs defined
as those without which the building would be unusable for its intended purpose. It was further expanded in 2008 to include
energy savings or green initiatives such as lighting upgrades, boiler modifications, etc.
Goals:
To segregate funds for the acquisition of buildings to avoid budget problems caused by large purchases in a
1.
single year.
Business Units within Governmental Buildin Asset Internal Service Fund:
g
7810 – Building I.S. Fund
2017 Annual Budget
Governmental Building Asset Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualBudgetBudgetBudget
Actual
Sources
Rentals$ 635,815$ 517,910$ 533,450$ 533,450$ 558,400
Interest 106,253 72,654 10,000 70,000 25,000
Miscellaneous 911 654 - - -
Total Revenue 742,979 591,218 543,450 603,450 583,400
Uses
Capital Construction
Library Exterior Restoration 90,900- - - -
Engineering Building Roof - - - 25,000-
Engineering Building Lighting 64,283 - - - -
Public Works Storage Shed 110,661- - - -
Fire Station 1 Parking Lot - - - 160,000-
Fire Station 1 Carpet 23,143 - - - -
Fire Station 1 Curb and Grading 15,712 - - - -
Fire Station 1 Vierling East Roof - - - 6,600 -
Fire Station 1 Rooftop Unit - 150,000- 150,000 -
Fire Station 1 Window Replacment - - - 100,000-
Fire Station 2 Concrete Pavement 79,820- - - -
Fire Station 2 Roof 32,515- - - -
-
City Hall Electrical Panels 5,982 ---
City Hall Study 13,555 7,165 - - -
City Hall Condenser Unit - 50,000- - -
City Hall Technology & Security - - - 138,000-
City Hall Low Voltage - - - 130,000-
City Hall Furniture & Fixtures - - - 233,000-
City Hall Contingency - - - 400,000-
Building Furnishings 34,595 5,700 - - -
Total Expenditures 157,270 326,761 200,000 156,600 1,186,000
Excess (deficiency) of
Sources over Uses
585,709 264,457 343,450 446,850 (602,600)
Interfund Loan (500,000) 50,000 50,000 50,000 50,000
Transfer Out City Hall Construction - - (2,040,000)- (120,000)
Transfer Out Debt Service (465,000) (466,680) (466,680) (346,680) (340,000)
Net
$ (379,291)$ (152,223)$ (73,230)$(1,889,830)$ (1,012,600)
Cash Balance December 31$ 5,850,245$ 5,701,935$ 5,628,705$ 3,812,105$ 2,799,505
-----------------------
2017201820192020202120222023202420252026
55
00
13
,
,
66
02
84
,,
12
$ $ $
$ - - - --$ - - - -
- - - - - - - - -
- -
150,000150,000
1,455,9051,806,105
$
$
$
$ - - - ----------------
75,000 55,000130,0001,455,905
1,375,705
$
$ - - - --$ -- - - -
- - - - -- - - -
50,000 500,000550,000
1,715,5051,375,705
$
$
$ - - - ----------------
200,000 225,000425,0001,715,505
1,930,305
$
$ - - - --$ - - - -
- - - -- - - -
-
800,000 450,000 100,000
$ 1,350,0003,070,1051,930,305
$
$
$ - - - ------ -------------
3,070,105
2,859,905
$ - - - --$ - - - -
- - - - - - - - -
- - - -$
2,649,7052,859,905
$ - - - --------------
$ 50,000 80,000 130,000 100,000360,0002,649,705
2,799,505
$
$
-- - -- --- - - - - -
-
Technology & Security Equipment138,000Low Voltage Cabling & Installation130,000Furniture & Fixtures233,000Contingency400,000160,000100,00025,000
1,186,0003,812,1052,799,505
Governmental Building Asset Internal Service Fund
$
2017 - 2026 Capital Improvement Program
Small Rooftop Unit (Southeast)Large Rooftop Unit (Northeast)
Fire Station 2-Vierling West-2012
Roof (Ballasted Membrane)
Fire Station 1-Vierling East-1998
IT equipment rm. AC unit
Rooftop Sallyport unit
Window Replacement
Cash Balance, December 31
AC condenser unit
Cash Balance, January 1
Engineering Bldg-1974
4 Rooftop Units
Roof (Built-up)
2 Rooftop units
2017 Annual Budget
Grand total by Year
Police Station-2003
Parking Lot
PW Building-2006
Boilers (3)Boilers (3)Boilers (2)
City Hall - 2017
Library-2003
RoofRoofRoof
Year/Serv.
Operating Budget
2017 Annual Budge
t
Self Insurance Internal Service Fund
Descrition of Services:
p
This fund pays the costs related to the City's workers' compensation and property/casualty insurance policies through charges
received from city departments and divisions. Coverage is maintained through the League of Minnesota Cities Insurance
Trust
(LMCIT).
Establishment:
The Self Insurance Fund was created in 2016 as a result of savings realized from increasing deductible premiums for the
property/casualty policy. In addition, a 2016 transfer of $75,000 from the General Fund surplus created an inital balance
suitable for covering annual deductible claims expenses. The goal of the fund is to establish an appropriate fund balance with
the ultimate goal of moving towards a self insurance program, thus realizing the benefit of reduced premiums.
Goals:
Protect the City's assets and minimize costs of insurance
1.
Establish a self insurance program for workers' compensation and/or property/casualty.
2.
Business Units within Self Insurance Internal Service Fund:
7820 – Self Insurance I.S. Fund
2017 Annual Budget
Self Insurance Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualActualBudgetBudgetBudget
Sources
Charges for Services-$ -$ -$ 465,850$ 457,500$
Interest- - - - -
Total Revenue- - - 465,850 457,500
Uses
Liability Insurance- - - 315,850 347,500
Claims- - - 10,000 40,000
Total Expenditures- - - 325,850 387,500
Excess (deficiency) of
Sources over Uses
-- - 140,000 70,000
Transfer In- - - 75,000 -
Net
$ --$ -$ 215,000$ 70,000$
Cash Balance December 31-$ -$ -$ 215,000$ 285,000$
APPENDIX
Operating Budget
2017 Annual Budge
t
2017 - 2021 Capital Improvement Program
Capital Improvements are the projects that require the expenditure of public funds for the acquisition, construction or
replacement of the infrastructure necessary for communities. Capital planning is critical to continuation of essential public
services, as well as being an important component of a community’s economic development program. The creation and
update of multi-year capital plan allows for the community to plan for the current and longer germ needs of the constituents.
This plan is often integrated with the maintenance needs and funding sources that will provide for the delivery of services to a
communit.
y
Capital projects are different from the operating budgets of a City, as they often represent large financial obligations that may
span more than one year. The unique nature of capital projects allows for a different presentation to the governing board, than
the process used for operational budget discussions. The information and tracking needs of projects requires an adequate
system of management, to ensure the impact to the capital plan, as well as the operational budgets.
The development of a capital improvement plan is prepared with the following elements:
Identification of needs, utilizing strategic plans, comprehensive plans as well as input from citizens, staff and
Council.
Determination of the projects specific to repair, maintenance, replacement or new construction.
Recognition of the revenue sources that will be utilized to fund the planned projects
Need for debt issuance for future needs
Identification of the need for policy updates or creation
It is critical that the full cost of the projects be developed as well as the timing and coordination of the project with other
entities, both public and private. The planning process that brings all the impacted parties into play will result in a program
that can clearly detail not only the original construction costs, but future year maintenance and operational costs. With this
information as a base, the future year plans as well as affordability of the projects can be evaluated, based on more consistent
and reliable information, establishing a strong and consistent Capital Improvement Program.
The plan for the City of Shakopee lists the projects scheduled for the upcoming 5 years, and details the activities for the
Capital Funds, including Park Funds, as well as the Sanitary and Surface Water Enterprise funds. CIP is prepared by the City
staff, reviewed by the Planning Commission for conformance with the Comprehensive Plan. It is then submitted to the City
Council for approval, as the 5-year program is utilized by staff for the long range planning and budget needs of the City.
BLANK
Park Reserve Fund
Projected Fund Levels
2017-2021 Capital Improvement Program
REVENUES:20172018201920202021Unfunded
Park Dedication Fees$ 1,500,000$1,700,000$ 500,000
$ 500,000$ 500,000$ -
Grants
- - - - - 2,000,000
Donations/Misc. 600,000
100,000 150,000 100,000 100,000 550,000
Cost Sharing 10,000
10,000 10,000 10,000 10,000 -
Interest
- - - - - -
Total Revenue 2,110,000
1,810,000 660,000 610,000 610,000 2,550,000
EXPENDITURES:
Expenditures per List CIF
Huber Park Improvement
- - 75,000 - - 2,400,000
Quarry Lake Phase 2 (Trails)2,000,000
- - - - -
Quarry Lake Phase 3 (Building)
- 2,200,000 - - - -
Quarry Lake Phase 4
- - - - - 2,000,000
Tahpah Park Improvements375,000
- 300,000 - - 400,000
Jennifer Lane Park
- 250,000 - - - -
Total Expenditures 2,375,000
2,450,000 375,000 - - 4,800,000
Excess (Deficiency) (265,000) (640,000)
285,000 610,000 610,000(2,250,000)
Transfer Out to CIF
Southbridge Trail Development
- -(75,000) - - -
TH 169 Pedestrian Bridge
- - -(500,000) - -
Fund Balance January 1*
1,372,667
1,107,667 467,667 677,667 787,667 1,397,667
Fund Balance December 31
$ 1,107,667$1,397,667$ (852,333)
$ 467,667$ 677,667$ 787,667
*Balance equals cash balance per cash flow projection with project carry forward.
2005 and 2006
This project would develop the facility as recreational amenity for the city. If possible, work
Funding sources include grants and partnerships with committee members. $30,000 Xcel
ill be sought by the City and the
This project would provide funding for construction of the restored Aggregate Industries
ant in 2014. All costs listed are
would be coordinated with the Watershed District's plans for channel improvements.
estimates. Due to the inability to obtain public access the grants received in
$500,000 possible donation from Emerson for the Community Building
had to be returned. With publicaccess additional grants w
000DNR gr
Costs would depend on scope of development.
grant, $10,000 Polaris grant in 2006. $150,
Waterski Association.
Other Comments
Operating Costs
Justification
Description
quarry site.
Futureneighborhood Park off of Jennifer Lane. It is anticipated to get land from the 1st and
The estimated operating costs for asmall neighborhood park is approximately $2500/year.
Landis obtained from the development. Funding to buildi the park would be from the Park
2nd developments of Jennifer Lane.
Operating Costs
Reserve Fund.
Justification
Description
ility. The small shelter will be built in the NE
corner of the playground where the area is pad ready and planned for a small shelter. It also
ill resemble
rentals and special events. A small shelter is planned for 2019 for daily use. Stabilization of
completes the redevelopment of Huber Park by stabilizing the river bank, constructing river
The addition of a 38' X 50'openair shelter within Huber Park will be used for community
Shelter design took place in 2013 for $1100, City Council chose to construct the shelter
ilization
000 grant from the SMSC. Construction in 2014. The shelter w
the performance stage and support building, Beyond2017-RiverbankStab
This project addsan addition seasonal rental fac
overlooks, and reconstructing trail segments.
river bank along Huber Park.
utilizing the $150,
Operating Costs
Justification
Description
$500year.
The estimated operating costs for additional baseball field is approximately $2,000 per year.
2017& 2019-Baseball field Construction on open fieldto west of stadium, City will apply for
of $100,000. (Anticipates donation of labor
The project for 2017 is contingent onthe joint development of the HS site for grass turf
This project would complete an additional baseball field in 2017.
a grant from Baseball of America in the amount
or in house labor for some work.)
Other Comments
Operating Costs
Justification
Description
fields.
BLANK
Capital Improvement Fund
Projected Fund Levels
2017-2021 Capital Improvement Program
City of Shakopee, Minnesota
REVENUES:20172018201920202021Unfunded
Capital Improvement Fund Levy385,000 485,000 555,000 655,000 630,000
-
Franchise Fees750,000 750,000 765,000 765,000 800,000
-
Special Assessments2,425,000 565,000 190,000 100,000
- -
County Portion of Project - - 3,000,000-
- -
TIF (2.3M over 9 years) 255,600 255,600 255,600 255,600 255,600
-
Intergovernmental MSA 1,025,000 1,025,000 1,025,000 1,025,000 1,025,000
-
SPUC Portion of Project 580,000 640,000 130,000 20,000 25,000
-
Federal/MnDOT Funding - - 2,000,000-
-1,500,000
Interest 61,300 38,600 24,700 20,600 6,500
-
Total Revenue 5,481,900 3,759,200 2,945,300 7,841,200 2,742,100 1,500,000
EXPENDITURES:
Expenditures per List CIF
Overlay 2,020,000 1,890,000 2,290,000 1,160,000 1,980,000
-
Reconstruction Projects 2,400,000 2,740,000 910,000 270,000-
-
Trail Rehabilitation 80,000 80,000 80,000 80,000 80,000
-
- -
Flashing Yellow Lights-County 105,000 --
-
CSAH 78/79 Trail Extension 120,000 - - -
- -
17th Avenue Extension West of CR 15 625,000 - - -
- -
Lewis Street Parking Lot & Alley 1,260,575 - - -
- -
Concrete Alleys - 420,000 - -
- -
12th Avenue Trail - - 240,000 -
- -
l - - 150,000 -
Savanna Oaks Park to Southbridge Parkway Trai
- -
Vierling CR 69 to Taylor 1,500,000 - - -
- -
TH 169 Pedestrian Bridget - - 3,000,000-
- -
Reclamation - - - 400,000
- -
CSAH 42 Improvments - - 1,200,000-
- -
CSAH 83 Intersection - - 4,000,000-
- -
CR 15 Interchange & Trail Improvements - - - -
-2,500,000
CR 79 Pedestrian Underpass - - - -
-125,000
CSAH 16 Trail Extension - - - -
-100,000
Total Expenditures 8,110,575 5,130,000 3,670,000 9,840,000 2,330,000 2,725,000
OTHER FINANCING SOURCE
Transfers In/(Out)
Sewer Fund 270,000 420,000 (860,000) 10,000 15,000
-
Storm Fund 490,000 535,000 100,000 1,020,000 50,000
-
EDA Fund 455,575 - - -
- -
Tree Replacement Fund 25,000 - - -
- -
Total Other Financing Source 1,240,575955,000(685,000) 1,530,000 65,000
-
Excess (Deficiency) (1,388,100) (415,800) (1,409,700) (468,800) 477,100 (1,225,000)
Fund Balance January 13,861,5942,473,4942,057,694647,994 179,194656,294
Fund Balance 12/31$2,473,494$2,057,694$647,994$179,194$ 656,294$(568,706)
Surface Water Fund
Projected Unrestricted Net Position
2017-2021 Capital Improvement Program
City of Shakopee, Minnesota
20172018201920202021
Unrestricted Net Position January 112,505,21011,839,81011,932,31012,122,71012,448,610
Revenues:
User Fees1,180,0001,239,0001,263,8001,327,0001,353,500
Trunk Charges100,000100,000100,000100,000100,000
Grant
Interest150,000150,000150,000150,000150,000
Total Revenue1,430,0001,489,0001,513,8001,577,0001,603,500
Expenses:
Operation Expenses870,400896,500923,400951,100979,600
Capital Equipment-50,00050,00050,00050,000
Transfer to General Fund125,000125,000125,000125,000125,000
Projects:
Annual Erosion Control/Pond Cleaning125,000125,000125,000125,000125,000
PLSL Channel Improvement100,000100,000---
Blue Lake Channel Improvements--100,000--
Blue Lake Channel Cooperative-100,000---
West End300,000----
CSAH 15 Ditch Improvements85,000----
Transfer to Capital Imp. Fund for projects490,000----
Total Expense2,095,4001,396,5001,323,4001,251,1001,279,600
xcess (Deficiency)(665,400)92,500190,400325,900323,900
E
CasBalance December 31$11,839,810$11,932,310$12,122,710$12,448,610$12,772,510
h
CITY OF SHAKOPEE
Monthly Financial Report
Di
YTDNovemberYTDBudget 11
vis
201620162016Balance Percent 2015
io
BudgetActualActualRemainingUsedActual
n
01000 - GENERAL FUND
REVENUES:
* - TAXES(17,150,900)(39,535)(9,152,606)(7,998,294)53%(8,629,287)
* - SPECIAL ASSESSMENTS(11,500)(2,497)1,356(12,856)(12)%3,575
* - LICENSES AND PERMITS(1,504,100)(117,672)(2,401,661)897,561160%(1,828,108)
* - INTERGOVERNMENTAL(1,108,500)0(1,188,868)80,368107%(1,215,235)
* - CHARGES FOR SERVICES(4,235,775)(311,042)(4,115,107)(120,668)97%(3,763,771)
* - FINES AND FORFEITS(1,500)(2,326)(7,503)6,003500%(6,538)
* - MISCELLANEOUS(215,748)(809)(187,139)(28,609)87%(174,603)
TOTAL REVENUES(24,228,023)(473,880)(17,051,529)(7,176,494)70%(15,613,968)
EXPENDITURES:
11 - MAYOR & COUNCIL185,2605,114161,44923,81187%193,034
12 - ADMINISTRATION1,555,530123,0741,228,233327,29779%985,971
13 - CITY CLERK399,17044,210290,147109,02373%344,649
15 - FINANCE1,243,70041,9561,043,590200,11084%1,051,414
17 - COMMUNITY DEVELOPMENT674,90533,823409,660265,24561%533,686
18 - FACILITIES408,98617,700304,290104,69674%317,732
31 - POLICE DEPARTMENT7,625,014556,6236,939,648685,36691%6,535,870
32 - FIRE2,079,785102,0781,843,494236,29189%1,819,743
33 - INSPECTION-BLDG-PLMBG-HTG669,96761,366617,50252,46592%567,872
41 - ENGINEERING739,17833,366558,292180,88676%555,718
42 - STREET MAINTENANCE2,225,11673,9091,658,351566,76575%1,744,716
44 - FLEET429,59543,328391,76037,83591%349,690
46 - PARK MAINTENANCE1,644,59680,2721,396,134248,46285%1,297,988
66 - NATURAL RESOURCES198,0925,861135,39662,69668%99,209
67 - RECREATION2,529,679154,9352,117,961411,71884%1,998,806
91 - UNALLOCATED218,45014,84534,935183,51516%615,224
TOTAL EXPENDITURES22,827,0231,392,46119,130,8403,696,18384%19,011,322
OTHER FINANCING
* - TRANSFERS IN(250,000)0(250,000)0100%(250,000)
* - TRANSFERS OUT2,100,00002,100,0000100%1,900,000
OTHER FINANCING TOTAL1,850,00001,850,0000100%1,650,000
FUND TOTAL449,000918,5813,929,312(3,480,312)5,047,353
Key
Varies more than 10% than budget positively
Varies more than 10% than budget negatively
Within 10% of budget
2016 Property Tax Comparison
$1,600
$1,400
$1,200
$1,000
$800
$600
$400
$200
$-
Property Taxes
2016 Annual Cost of Utilities Comparison
$700
$600
$500
$400
$300
$200
$100
$-
SewerStormWater
2016 Annual Cost of Services
$2,500.00
$2,093.07
$2,000.00
$1,872.20
$1,702.81
$1,578.52
$1,510.74
$1,495.70
$1,492.15
$1,480.93
$1,500.00
$1,282.44
$1,292.34
$1,244.83
$1,176.55
$904.45
$1,000.00
$500.00
$-
BlaineChaskaCoon RapidsShakopeeLakevillePrior LakeMaplewoodRosevilleBurnsvilleSt. LouisInver GroveSavageGolden
ParkHeightsValley
Property TaxesWaterSewerStormTotal
2016 City Council Work Plan
FINANCE
Low Taxes–2017 budget will decreasetaxes by $9 for the average
valued home.(Completed for 2016)
Continued Financial Stability–Improved (and stable) Bond Rating Aa1.
(Completed for 2016)
Stable Tax Rate –Tax rate increase of just 0.324%. (Completed for
2016)
Control Spending/Prioritization–0% increase in non-personnel/rent
budgets. Prioritization process slated for 2017.(Completed for 2016)
Franchise Fees –Approved 13 Sept. (Completed)
LANDPLANNING
West End Plan/Annexation –West End Plan adopted 19 April; Multiple
Joint meetings with Jackson Twp. Significant progress on the OAAas of
26 Oct. Currently preparing response to Twp. proposal. (Completion of
Plan and Major Progress on OAA)
Comprehensive Plan–Have secured two grants ($32K Met Council;
$125 CDA). Looking at consultant to assist as we look at CDA housing
strategy and commercial/industrial demand studies. Proposal to work
with Scott County on transportation piece. West side
sewer/water/power analysis in process. Senior planner on deck
beginning of the year to lead effort. (Ongoing–Comp Plan due by Dec
31, 2018)
Infrastructure Needs–Franchise fee dedicated to CIP. Grant for
Memorial Bridge secured. Continuing to work on funding streams
including possible bonding at state level (if bonding bill approved).
(Ongoing)
Traffic/Transportation/Transit–Worked with MVTA on 495 Connector
to service area business. (Ongoing)
R-4/Housing Needs –Worked with Met Council on excluding the SMSC
lands from our forecasts for House and Population which will impact
our requirements. Workshops on R-4 on 19 Jan, 2 Feb, 16 Feb, 23 Feb,
and 2 Mar. Good understanding at this point of areas council will
consider for R4 development. (Completed)
Riverfront–Asst. Admin. Burkett tasked with “taking back the river”.
Staff has met with Corps of Engineers and state departments to discuss.
(Ongoing)
Walkability/Bikeability–Looking for funding opportunities for a Ped X-
ingof 169. Downtown improvement projectwill significantly impact
safety of downtown crossings. (Ongoing)
ECONOMIC DEVELOPMENT
SAC Reform–Approved 16Feb. (Completed)
Economic Development/Incentive Reform–Business Subsidy Policy
updated/revised by council action on 21June. Façade Program
updated /revised on 14 Oct. (Completed)
Downtown–Project status reviewed by council acting as EDA on 18
Oct. Currently reworking based upon council feedback. (Major
Progress)
Old City Hall–Multiple developers have looked at the property. Soil
borings conducted for reference. Continue to market to potential
hotel/apartment developers. (Ongoing)
MAJOR PROJECTS
Community Center Operational Management –Reviewed by Council 18
Oct.(Completed)
New City Hall–Construction continues. Although weather and steel
issueshave impacted timeline, we believe that any time loss can be
made up this winter due to moderate temperatures and lack of
precipitation.(Ongoing)
Southbridge Fire Response–Draft Joint Fire Station Optimization Study
being reviewed by both staff from city and SMSC. (Ongoing)
Succession Planning–3 of 7 Department Heads (Finance, Planning and
Dev. and Asst. Admin) have been replaced. 3 of 7 are long-term holds
(Police, Fire, Parks andRec.) Will need to fill Public Works Director.
Long-term plan process to be instituted to “grow our own.” (Ongoing
w/future planning and development)
Clear Direction to Staff and Boards/Committees–Council approved the
Appointment and Operation of Boards and Commission Policyon 3May.
City Boards and Committees Manualapproved for all current/new
board members to provide direction regarding role. Revamp of initial
briefing for all board/committee members underway including
review/update of PowerPointpresentation. (Major Progress)
Communication between Departments–Design of the physical space
of a new city hallwill greatly increase interdepartmental
communications. Have started an Administrator’s Reportfollowing
council meetings to help communicate with staff at all levels. Made
2017Budget Letteravailable to all employees to ensure everyone
understood where we were in the budget. Starting a “rumor busting”
internalAsk Billcolumn in the next few weeks. (Major Progress)
Revitalization/Stabilization of Staff–Over 1/3 of City Hall staff have
been replaced in the last 2 years. Position Classification Review slated
for Mid-2017. First phase management trainingcompleted. (Major
Progress)
Customer Service–Initial training module developed. Will look to
implement in early 2017. Design of new city hall building is customer
service focused. One-stop permit/license process will be implemented
in next several months. (Major Progress)
Transparency–Initially financially focused. Budget process made major
strides in 1) Fiscal Transparency (true fiscal health, define revenues),
and 2) Ensure budget reflects actual spending (reduce variances,
decrease inflated budgets). Laid foundation for helping public
understand budget in the next several years. (Major Progress)
Inclusive and Diverse Workforce–Will always look for the highest
quality team members. Of last 10 full-time hires 5were women and 2
minority. Actively recruited several minority candidates that decided
not to joinour team.(Ongoing)
Policy Review–systematic review of policy. Focus on financial and
“Pinch Point” policy issues. (Ongoing)
Code Enforcement–New code enforcement policy adopted 5 April.
New CSO hired.(Completed)
Digitization–Staff trained on new software for electronic review
process for plan review that will be fully implemented by March 2017.
(Major Progress)
Signage (Trail and Wayfinding)–Continuing to develop 101/69
entrance sign as part of the Downtown Improvement Plan. Need to
address wayfinding signage in 2017. (Ongoing)