HomeMy WebLinkAboutNovember 09, 2016
City of
Shakopee, Minnesota
Shakopee, Minnesota
Shakopee, Minnesota
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TABLE OF CONTENTS
Introduction:
Mission Statement .............................................................................................................. 1
City Map ............................................................................................................................ 3
Organization Structure ....................................................................................................... 4
City Officials ...................................................................................................................... 6
Shakopee Profile ................................................................................................................ 7
Budget Overview:
Budget Development ......................................................................................................... 8
Financial Management Policies ....................................................................................... 10
Employees by Function.................................................................................................... 19
Employees by Function.................................................................................................... 19
Budget Resolutions .......................................................................................................... 22
Budget Resolutions .......................................................................................................... 22
Combined Budget:
Summary .......................................................................................................................... 30
Summary .......................................................................................................................Summary ................................................................
.......................................................
General Fund:
Summary .......................................................................................................................... 32
Summary .......................................................................................................................Summary ................................................................
.......................................................
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General Fund Revenue and Expenditures ........................................................................ 35
General Fund Revenue and Expenditures ........................................................................ 35 General Fund Revenue and Expenditures ...............................................
......................... 35
General Fund Expenditures by Division:
General Fund Expenditures by Division:
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Summary .................................................................................................................... 41
Summary .................................................................................................................... 41Summary ................................................................
.................................................... 41
General Government .................................................................................................. 43
General Government .................................................................................................. 43 General Government ...........................................................
....................................... 43
Mayor & Council ................................................................................................. 44
Mayor & Council ................................................................................................. 44 Mayor & Council ..................................................................
............................... 44
Administration ..................................................................................................... 46 a
Administration ..................................................................................................... 46 Administration ................................................................
..................................... 46
City Clerk ............................................................................................................. 50
City Clerk ............................................................................................................. 50 City Clerk ................................................................
............................................. 50
Finance ................................................................................................................. 54
Finance ................................................................................................................. 54 Finance ..................................................................
............................................... 54
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Planning & Development ..................................................................................... 58
Planning & Development ..................................................................................... 58 Planning & Development ................................................................
..................... 58
Facilities ............................................................................................................... 6
Facilities ............................................................................................................... 6Facilities ................................................................
............................................... 6
Public Safety .............................................................................................................. 65
Public Safety .............................................................................................................. 65 Public Safety .........................................................
..................................................... 65
Police.................................................................................................................... 66
Police.................................................................................................................... 66 Police...................................................................
................................................. 66
Fire ....................................................................................................................... 70
Fire ....................................................................................................................... 70
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Building Inspection .............................................................................................. 74
Public Works .............................................................................................................. 79
Engineering .......................................................................................................... 80
Street Maintenance ............................................................................................... 84
Fleet......................................................................................................................
Recreation .................................................................................................................. 93
Park Maintenance ................................................................................................. 94
Natural Resources ................................................................................................ 98
Recreation .......................................................................................................... 100
Miscellaneous .......................................................................................................... 105
Unallocated ........................................................................................................ 106
Special Revenue Funds:
Summary ........................................................................................................................ 108
Economic Development Authority (EDA)....................................................................1
Debt Service Funds:
Summary ........................................................................................................................ 115
Capital Projects Funds:
Summary ........................................................................................................................ 120
Park Reserve ................................................................................................................. 123
Capital Improvement .................................................................................................... 127
Enterprise Funds:
Summary ........................................................................................................................ 130
Summary .......................................................................................................................
Sanitary Sewer .............................................................................................................. 132
Sanitary Sewer .............................................................................................................. 132
Sanitary Sewer .............................................................................................................. 132
Surface Water ................................................................................................................. 136
Surface Water .................................................................................................................Surface Water ..........................................................
.......................................................
Refuse ............................................................................................................................ 140
Refuse ........................................................................................................................Refuse .................................................................
.......................................................
Internal Service Funds:
Summary ........................................................................................................................ 142
Summary .......................................................................................................................Summary ................................................................
.......................................................
Equipment ...................................................................................................................... 144
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Equipment .....................................................................................................................Equipment ..............................................................
.......................................................
Park and Recreation Asset ............................................................................................. 149
Park and Recreation Asset ............................................................................................. 149 Park and Recreation Asset .................................................
............................................ 149
Information Technology ................................................................................................ 153
Information Technology ................................................................................................ 153 Information Technology ....................................................
............................................ 153
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Governmental Building Asset ........................................................................................ 157
Governmental Building Asset ........................................................................................ 157 Governmental Building Asset ..................................................
...................................... 157
Self-Insurance ................................................................................................................ 160
Self-Insurance ................................................................................................................Self-Insurance .........................................................
.......................................................
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Appendix:
Capital Improvement Program ....................................................................................... 163
Capital Improvement Program ....................................................................................... 163 Capital Improvement Program ...................................................
.................................... 163
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Park Reserve Fund ................................................................................................... 165
Park Reserve Fund ................................................................................................... 165 Park Reserve Fund ...........................................................
........................................ 165
Capital Improvement Fund ...................................................................................... 171
Capital Improvement Fund ...................................................................................... 171 Capital Improvement Fund ..........................................................
............................ 171
Sanitary Sewer Fund ................................................................................................ 197
Sanitary Sewer Fund ................................................................................................ 197 Sanitary Sewer Fund ..........................................................
...................................... 197
Surface Water Fund ................................................................................................. 205
Surface Water Fund ................................................................................................. 205 Surface Water Fund ...........................................................
...................................... 205
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Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the
The Mission of the City of Shakopee is to provide the The Mission of the City of Shakopee is to provide the
opportunity to live, work and play in a community with a
opportunity to live, work and play in a community with a opportunity to live, work and play in a community with a
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proud past, promising future, and small-town
proud past, promising future, and small-town proud past, promising future, and small-town
atmosphere within a metropolitan setting.
atmosphere within a metropolitan setting. atmosphere within a metropolitan setting.
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Electorate
City Council
Planning Commission & Board of
Park and Recreation Advisory Board
Adjustment & Appeals
Shakopee Public Utilities
Police Civil Service Commission
Commission
Economic Development Advisory
Economic Development Advisory
Environmental Advisory Committee
Committee
Committee
City
Administrator
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Parks &
PoliceFireFinance
Engineering &
Department of
Engineering &
Department of
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Recreation
DepartmentDepartmentDepartment
Department of
Public Works
Planning &
Public Works
Administration
Administration
Department
Department
Development
Department
Human
Human
Resources
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Resources
Planning &
Development
Information
Information
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Technology
Technology
Building
City ClerkInspection
City Clerk
Facility
Economic
Maintenance
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Development
HR ManagerHR Specialist
IT Coordinator
Administrative
Assistant
IT DirectorIT Specialist
Communications
Coordinator
Technology Support
Assistant City
Assistant
Administrator
Administrative
Assistant
City Clerk
City Hall Receptionist
Grants & Special
Projects Coordinator
Maintenance Worker
Facilities Maintenance
Supervisor
Custodian
Accounting Manager
Finance DirectorAccounting Clerk
Administrative
Assistant
Building Inspector
Building Permit
Building Official
Coordinator
Administrative
Senior Planner
Assistant
Director of Planning &
Development
Administrative
Assistant
Economic
Development
Records Technician
Records Technician
Records Supervisor
Records Supervisor
Records Specialist
Records Specialist
Task Force SergeantTask Force Officer
Task Force SergeantTask Force Officer
Services Division
Investigator
Captain
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Administrative Investigative
Investigative
AssistantAide/Crime Analyst
Aide/Crime Analyst
CSO
City Administrator
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Investigation Sergeant
Investigation Sergeant
Evidence Technician
Police Chief
Crime Prevention
Specialist
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Administrative
Victim/Community
Administrative
Services Coordinator
Sergeant
Beat One SergeantPatrol Officer
Operations Division
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Operations Division
Captain
Captain
Beat Two SergeantPatrol Officer
Office Service Worker
Office Service Worker
Beat Three SergeantPatrol Officer
Fire ChiefFire Marshal
Fire Chief
Full-Time Firefighter
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Project Coordinator
Senior Engineering
Technician
Assistant City Engineering
EngineerTechnician
Administrative
GIS Specialist
Assistant
Project Engineer
Public Works
Utility ForemanMaintenance Operator
Director/Engineer
Street/Utility
Street ForemanMaintenance Operator
Supervisor
Administrative
Senior Public Works
Technician
Assistant
Public Works
Lead MechanicMechanic
Superintendent
Administrative
Park SupervisorPark LeadMaintenance Operator
Assistant
Natural Resource
Recreation Supervisor
Technician
Parks and Recreation
Facilities Manager
Director
Recreation
Coordinator
Building Maintenance
Maintenance Worker
Manager
City Officials
Elected
MayorWilliam Mars
Councilor Matthew Lehman
Councilor Kathleen Mocol
Councilor Michael Luce
Councilor Jay Whiting
Appointed
Appointed
Appointed
City Administrator William R. Reynolds
City Administrator William R. Reynolds City Administrator William R. Reynolds
Assistant Administrator Nathan Burkett
Assistant Administrator Nathan Burkett Assistant Administrator Nathan Burkett
Finance Director Darin Nelson
Finance Director Darin Nelson Finance Director Darin Nelson
Police Chief Jeff Tate
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Police Chief Jeff Tate Police Chief Jeff Tate
Fire Chief Rick Coleman
Fire Chief Rick Coleman Fire Chief Rick Coleman
Engineering/Public Works Director Bruce Loney
Engineering/Public Works Director Bruce Loney Engineering/Public Works Director Bruce Loney
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Planning and Development Director Michael Kerski
Planning and Development Director Michael Kerski Director Michael Kerski
Park and Recreation Director Jamie Polley
Park and Recreation Director Jamie Polley Park and Recreation Director Jamie Polley
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Profile of the Government
The City of Shakopee was incorporated initially in 1857 and for the second time in 1870 and is located about 25 miles
southwest of Minneapolis. Bounded by the Minnesota River on the north, Shakopee is in the northern part of Scott
County and is the county seat. The City is one of the most rapidly growing communities of the state. The 2010 population
of the City was 37,076 as of the 2010 census and the land area covered is approximately 29.4 square miles. The 2017
estimated population is about 41,254. The City is empowered to levy a property tax on both real and personal property
located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which
occurs periodically.
Shakopee is organized in Minnesota under Plan A, which includes a City Administrator, but the City Council retains
most decision making authority such as policy setting, adopting ordinances and budget and staffing. The City Council
has four members who serve staggered terms of four years plus the Mayor who serves a two-year term. All council
positions are non-partisan, part-time and members are elected at large.
The City provides the normal municipal services such as police and fire protection, street and infrastructure
protection, street and infrastructure
construction and maintenance, parks and recreation, planning and zoning. Also provided are sewer and storm
construction and maintenance, parks and recreation, planning and zoning. Also provided are sewer and storm
drainage utilities, organized refuse collection and recycling, and some transit services. Electric and water utilities
g, and some transit services. Electric and water utilities
g, and some transit services. Electric and water utilities
are operated by Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic
Commission which is appointed by the Commission which is appointed by the City Council. Housing, economic
development and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority
development and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority development and redevelopment are controlled by the Shakopee Economic Development
Authority. The Authority
is comprised of City Council members and is included as an integral part of the City’s budget.
is comprised of City Council members and is included as an integral part of the City’s budget. is comprised of City Council members and is included as an integral part of the City’s
budget.
Date of Incorporation 1870
Date of Incorporation 1870 Date of Incorporation 1870
Form of Government Council/Mayor
Form of Government Council/Mayor Form of Government Council/Mayor
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Fiscal Year Calendar
Fiscal Year Calendar Fiscal Year Calendar
Area of City 29.4 Square Miles
Area of City 29.4 Square Miles Area of City 29.4 Square Miles
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Population 41,254
Population 41,254 Population 41,254
Average Home Market Value 229,700
Average Home Market Value 229,700 Average Home Market Value 229,700 (Scott County)
Total Taxable Market Value 4,037,168,100
Total Taxable Market Value 4,037,168,100 Total Taxable Market Value 4,037,168,100 (Scott County)
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Miles of Roadway 154
Miles of Roadway 154 Miles of Roadway 154
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Fire Stations 2
Fire Stations 2 Fire Stations 2
Number of Full-Time Employees 7
Number of Full-Time Employees 7 Number of Full-Time Employees 7
Paid on Call Firefighters 46
Paid on Call Firefighters 46 Paid on Call Firefighters 46
Police Stations 1
Police Stations 1 Police Stations 1
Sworn Officers 48
Sworn Officers 48 Sworn Officers 48
Civilian Employees 12
Civilian Employees 12 Civilian Employees 12
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Recreation Seasonal Employees 61
Municipal Pool 1
Ice Arena 1
Employees
Full Time 148
Part Time 135
Budget Development
Fund Structure
The financial matters of the City of Shakopee are arranged into groups called funds. Each fund is a
separate accounting activity. The funds are;
Governmental Funds using modified accrual accounting:
General Fund is the main operating fund and accounts for the usual activities of general government
(finance, city clerk, and information technology), public safety (police, fire and building inspection),
public works (engineering, streets and fleet) and culture/recreation (library, park maintenance, recreation
and natural resources).
Special Revenue Funds are for resources received for specific purposes and include Revolving Loan,
Forfeitures and the Economic Development Authority.
Debt Service Funds are to account for money dedicated to paying the city’s bonded debt.
Debt Service Funds are to account for money dedicated to paying the city’s bonded debt. Debt Service Funds are to account for money dedicated to paying the city’s bonded debt.
Capital Project Funds are to account for the larger construction projects in the city. Ongoing funds are the
truction projects in the city. Ongoing funds are the truction projects in the city. Ongoing funds are the
Capital Project Funds are to account for the larger cons
Capital Improvement and Park Reserve Funds. Other funds exist for the life of the projects financed by
funds exist for the life of the projects financed by funds exist for the life of the projects financed by
Capital Improvement and Park Reserve Funds. Other
that fund.
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Proprietary Funds using accrual accounting:
Proprietary Funds using accrual accounting:
Enterprise Funds account for business-like activities of the city. There are four enterprise funds. The
Enterprise Funds account for business-like activities of thEnterprise Funds account for business-like activities of the city. There are four enterprise funds. The e city. There are
four enterprise funds. The
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Electric and Water funds are operated by the Shakopee Public Utilities Commission and make a financial
Electric and Water funds are operated by the ShakopElectric and Water funds are operated by the Shakopee Public Utilities Commission and make a financial ee Public Utilities Commission
and make a financial
contribution to the General Fund of the City. The City operates the Sewer and Storm Drainage Funds
contribution to the General Fund of the City. The contribution to the General Fund of the City. The City operates the Sewer and Storm Drainage Funds City operates the Sewer and Storm
Drainage Funds
with the utility commission providing billing services for those two funds.
with the utility commission providing billing services for those two funds. with the utility commission providing billing services for those two funds.
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Internal Service Funds account for providing goods or services to various city divisions. These are the
Internal Service Funds account for providing goods or services to various city divisions. These are the Internal Service Funds account for providing goods or services to various city
divisions. These are the
Building Fund for a majority of city and recreation services buildings, Capital Equipment Fund for major
Building Fund for a majority of city and recreatiBuilding Fund for a majority of city and recreation services buildings, Capital Equipment Fund for major on services buildings, Capital
Equipment Fund for major
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pieces of mobile equipment, Park Asset Fund for replacement of park assets, Information Technology
pieces of mobile equipment, Park Asset Fund for repieces of mobile equipment, Park Asset Fund for replacement of park assets, Information Technology
Fund for certain hardware and software items and the Employee Benefit Fund for compensated absences.
Fund for certain hardware and software items and Fund for certain hardware and software items and
Major Funds
Major funds are the funds of the city that are larger in terms of assets, liabilities, revenues or
Major funds are the funds of the city that are laMajor funds are the funds of the city that are la
expenditures. The General Fund is always a major fund and the two enterprise funds, Sewer and Storm
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Drainage are classed as major funds. Individual debt service or capital projects funds may be determined
to be major funds for one or more years depending on the activity in that fund.
Budget Process
Scott County assessor sets property values during the previous year. The county sends valuation notices
early in the current year for the next year’s taxes. In May and June the local Board of Review and County
Board of Equalization meet to consider appeals of property values from owners. June through March –
Tax Court petitions must be filed to appeal previous year assessment.
The City’s, budget process starts in the spring for the following year. The Five Year Capital
Improvement Plan and the Ten Year Capital Equipment List are reviewed and updated. By late June the
operating budget materials are distributed to Department Heads.
Management and City Council begin to review budget data in late July and the maximum tax levy is
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certified to the county auditor by September 30. In mid-November, tax payers receive a notice of the
proposed amount of property taxes they would be billed for in the following year. Early in December a
public hearing on the budget and tax levy is held and the final tax levy and budget are adopted.
Budgets are legally adopted for the General Fund. The Economic Development Authority is a legally
separate entity but is blended in as a special revenue fund because the City Council also serves as the
Board for the EDA.
Budgets are legally adopted at the division level for the General Fund. Staff may shift budget amounts
within divisions but governing body action is needed to change division or fund totals. Budgets are not
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amended after the close of the fiscal year (December 31). Appropriations lapse at the year’s end.
Budgets are prepared but not formally adopted for:
Special Revenue Funds – Transit and EDA – because funding is through other governmental
ecause funding is through other governmental
entities.
Debt Service Funds because these are controlled by the bond indentures.
Debt Service Funds because these are controlled by the bond indentures. Debt Service Funds because these are controlled by the bond indentures.
Capital Projects Funds because these are controlled by specific project authorizations.
rolled by specific project authorizations. rolled by specific project authorizations.
Enterprise Funds because these are flexible budgets based on service needs.
le budgets based on service needs. le budgets based on service needs.
Internal Service Funds because these are controlled by project authorizations, specific purchase
Internal Service Funds because these are controlled by project authorizations, specific purchase d by project authorizations, specific purchase
approvals or are dependent on the operating budget.
nt on the operating budget.
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FINANCIAL MANAGEMENT POLICIES
The City of Shakopee has an important responsibility to its citizens to plan the adequate funding of
services desired by the public, including the provision and maintenance of public facilities, to manage
municipal finances and resources wisely, and to carefully account for public funds. The City strives to
ensure that it is capable of adequately funding and providing local government services needed by the
community. The City will maintain or improve its infrastructure on a systematic basis to maintain quality
neighborhoods. These policies provide the framework for fiscal management and guide the decision
making process. The policies operate independently of changing circumstances and conditions.
Objectives
1.To protect the Council's policy-making ability by ensuring that important decisions are not
controlled by financial problems or emergencies.
2.To enhance the Council's policy-making ability by providing accurate information on the cost of
To enhance the Council's policy-making ability by providing accurate information on the cost of
various authority or service levels.
3.To assist sound management of the City government by providing accurate and timely
To assist sound management of the City government by providing accurate and timely To assist sound management of the City government by providing accurate and timely
information on financial condition.
4.To provide sound principles to guide the important decisions of the Council and of management
nt decisions of the Council and of management nt decisions of the Council and of management
To provide sound principles to guide the importa
which have significant fiscal impact.
5.To set forth operational principals which minimize the cost of local government, to the extent
To set forth operational principals which minimize the cost of local government, to the extent To set forth operational principals which minimize the cost of local government, to the
extent
consistent with services desired by the public, and which minimize financial risk.
consistent with services desired by the puconsistent with services desired by the public, and which minimize financial risk. blic, and which minimize financial risk.
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6.To employ revenue policies and forecasting tools to prevent undue or unbalanced reliance on
To employ revenue policies and forecasting tools to prevent undue or unbalanced reliance on ols to prevent undue or unbalanced reliance on
To employ revenue policies and forecasting to
certain revenues, especially property taxes, which distribute the cost of municipal services fairly,
certain revenues, especially property taxes, which distribute the cost of municipal services fairly, certain revenues, especially property taxes, which distribute the cost of municipal
services fairly,
and which provide adequate funds to operate desired programs.
and which provide adequate funds to operate desired programs. to operate desired programs.
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7.To provide essential public facilities and prevent deterioration of the City's infrastructure
To provide essential public facilities and prevent To provide essential public facilities and prevent deterioration of the City's infrastructure deterioration of the City's infrastructure
including its various facilities.
including its various facilities.
including its various facilities.
8.To protect and enhance the City's credit rating and prevent default on any municipal debts.
To protect and enhance the City's credit rating and prevent default on any municipal debts. To protect and enhance the City's credit rating and prevent default on any municipal debts.
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9.Ensure the legal use and protection of all City funds through a good system of financial and
Ensure the legal use and protection of all CityEnsure the legal use and protection of all City funds through a good system of financial and funds through a good system of financial
and
accounting controls.
accounting controls. accounting controls.
10.Manage risk through loss awareness, loss prevention, loss control and loss financing.
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Manage risk through loss awareness, loss Manage risk through loss awareness, loss prevention, loss control and loss financing.
Operating Budget Policy
Operating Budget Policy
The operating budget policies ensure that the City's annual operating expenditures are consistent with past
The operating budget policies ensure that the City's anThe operating budget policies ensure that the City's an
expenditures and respond to long-term objectives rather than short-term benefits. The policies allow the
expenditures and respond to long-term objectives rather
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City to maintain a stable level of service, expenditures and tax levies over time. These policies are most
critical to programs funded with property tax revenue because accommodating large fluctuations in this
revenue source can be difficult.
1.The City will adopt a balanced operating budget for the General Fund with current revenues equal
or greater than current expenditures. It is not the policy to finance ongoing operations with one-
time revenues or fund balance. One time revenues and fund balance will only be used for one-
time expenditures.
2.An objective analytical process will be used to forecast revenues.
3.Opportunities for other revenue sources will be explored to reduce property tax levels.
4.The City will avoid postponing expenditures and provide for the adequate maintenance,
replacement and improvement of the City’s physical assets in order to protect the capital
investment and minimize future maintenance and replacement costs.
5.To protect against unforeseen events, the City will budget a contingency and maintain fund
balances according to the City’s policies.
6.The City will apportion its administrative and general government costs to all its funds as
appropriate and practical.
7.The City staff will monitor revenues and expenditures to adhere to their budgeted amounts.
Monthly reports comparing budget with revenues and expenditures will be prepared. Line items
within a division may be over spent as long as the total division budget is not over spent.
8.Appropriations will be included in the operating budgets to keep internal service fund resources at
an appropriate level.
9.Appropriations lapse at year end.
Fund Balance/Equity
Fund balance is the difference between the assets and liabilities in a governmental fund. A governmental
fund generally involves tax support and the focus of accounting is the flow or control of money. The
accounting is the flow or control of money. The
General, Special Revenue, Debt Service and Capital Projects funds are governmental funds.
ects funds are governmental funds.
Fund equity is similar to fund balance but applies to enterprise and internal services fund and has a longer
enterprise and internal services fund and has a longer enterprise and internal services fund and has a longer
term focus including fixed assets, accumulated depreciation and long term debt.
ted depreciation and long term debt. ted depreciation and long term debt.
General Fund
:
This Fund Balance Policy applies to unrestricted fund balances comprised of committed,
This Fund Balance Policy applies to unrestricted fund balances comprised of committed, ted fund balances comprised of committed,
This Fund Balance Policy applies to unrestric
assigned, unassigned amounts.
When more than one category of fund balance can be used to fund an expenditure, the highest
When more than one category of fund balance can When more than one category of fund balance can be used to fund an expenditure, the highest be used to fund an expenditure, the highest
(most restrictive) level shall be used first.
(most restrictive) level shall be used first. (most restrictive) level shall be used first.
The target level of unassigned fund balance is 40 to 45% of expenditures. This is to provide
The target level of unassigned fund balance is 40 to 45% of expenditures. This is to provide The target level of unassigned fund balance is 40 to 45% of expenditures. This is to provide
working capital for cash flow, unexpected decline in revenue such as state aid unallotment and
working capital for cash flow, unexpected declinworking capital for cash flow, unexpected decline in revenue such as state aid unallotment and e in revenue such as state aid unallotment
and
unforeseen expenditures such as natural disasters.
unforeseen expenditures such as natural disasters. unforeseen expenditures such as natural disasters.
Unassigned fund balance can be spent down by City Council action or appropriation or due to
Unassigned fund balance can be spent down by CiUnassigned fund balance can be spent down by Ci
emergency situations.
emergency situations. emergency situations.
Replenishing fund balance when it falls below the target level shall be accomplished by inter-
Replenishing fund balance when it falls below thReplenishing fund balance when it falls below th
fund transfers or budgeting for expenditures and other uses to be less than revenue and other
fund transfers or budgeting for expenditures and fund transfers or budgeting for expenditures and
sources over a period not to exceed three years.
sources over a period not to exceed three years. sources over a period not to exceed three years.
Annually the City Council will decide what to do with the General Fund unreserved fund balance
Annually the City Council will decide what to doAnnually the City Council will decide what to do
that exceeds 45% of expenditures and transfers out.
that exceeds 45% of expenditures and transfers out. that exceeds 45% of expenditures and transfers out.
Special Revenue Funds
: These funds shall maintain sufficient fund balance to provide for working
capital.
Debt Service Funds:
These funds shall maintain sufficient fund balance to provide for the timely
payment of principal, interest and service charges.
Capital Project Funds
: There are no fund balance requirements for these funds.
Enterprise Funds
: These funds shall have sufficient equity and liquid assets to provide for three to five
months operating costs and to have at least as much as the amount of accumulated depreciation.
Internal Service Funds
: These funds shall have sufficient equity to smooth out the “peaks and valleys”
of major expenditures over the long term and to provide full funding for employee compensated absences
and other post-employment benefits.
REVENUE AND EXPENDITURE POLICY
The revenue policy is designed to ensure; 1) diversified and stable revenue sources, 2) adequate long-term
funding by using specific revenue sources to fund related programs and services, and 3) funding levels to
accommodate needed City services and programs equitably.
1.The City will provide long-term financial stability through sound short and long term financial
planning. The City will maintain a diversified and stable revenue system in order to avoid short-
term fluctuations in a single revenue source.
2.The City will conservatively estimate its annual revenues. All existing and potential revenue
sources will be re-examined annually.
3.The City will use one-time or special purpose revenue for capital expenditures or for expenditures
required by the revenue, and not to subsidize recurring personnel, operation and maintenance
costs.
4.The City will establish all fees and charges at a level related to the cost of providing the services,
or as adjusted for particular program goals. The City will review the full cost of activities
e City will review the full cost of activities
supported by fees and charges to identify the impact of inflation and other cost increases and will
of inflation and other cost increases and will
review these fees and charges along with resulting net property tax costs with the Council at
review these fees and charges along with resulting net property tax costs with the Council at review these fees and charges along with resulting net property tax costs with the Council
at
budget time.
5.The City will seek a balanced tax base through support of a sound mix of residential, commercial,
The City will seek a balanced tax base through suppor
The City will seek a balanced tax base through supporThe City will seek a balanced tax base through support of a sound mix of residential, commercial, t of a sound mix of residential,
commercial,
The City will seek a balanced tax base through suppor
The City will seek a balanced tax base through suppor
and industrial development.
6.The City will set enterprise fund fees at a level that fully supports the total direct and indirect cost
The City will set enterprise fund fees at a level that fully supports the total direct and indirect cost fully supports the total direct and indirect cost
of the activity (net of any grants or similar revenues), including depreciation of capital assets and
of the activity (net of any grants or similar revenues), including depreciation of capital assets and revenues), including depreciation of capital assets and
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debt service, to maintain a positive cash flow and provide adequate working capital. Replacement
debt service, to maintain a positive cash flow and provide adequate working capital. Replacement nd provide adequate working capital. Replacement
debt service, to maintain a positive cash flow a
(or bonding for replacement) of enterprise infrastructure will be paid for from accumulated (or
(or bonding for replacement) of enterprise infrast(or bonding for replacement) of enterprise infrastructure will be paid for from accumulated (or ructure will be paid for from accumulated
(or
annual) earnings of the particular fund.
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annual) earnings of the particular fund.
7.The City will offset reduced revenues with reduced expenditures.
The City will offset reduced revenues with reduced expenditures. nues with reduced expenditures.
8.The City will budget for 98% of the tax levy to allow for delinquencies and adjustments.
The City will budget for 98% of the tax levy The City will budget for 98% of the tax levy to allow for delinquencies and adjustments. to allow for delinquencies and adjustments.
9.The City will avoid nuisance charges as a revenue source.
The City will avoid nuisance charges as a revenue source. The City will avoid nuisance charges as a revenue source.
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10.Department heads are responsible to monitor their respective budget and control spending so that
Department heads are responsibleDepartment heads are responsible to monitor their respective budget and control spending so that to monitor their respective budget and control spending
so that
the budget is not exceeded. Expenditures over $15,000 will have prior council approval. Any
$15,000 will have prior
the budget is not exceeded. Expenditures over the budget is not exceeded. Expenditures over
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unauthorized expenditure or exceeding the budget may be a personal obligation of the person
unauthorized expenditure or exceeding the budget unauthorized expenditure or exceeding the budget
incurring the obligation.
incurring the obligation. incurring the obligation.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY
ACCOUNTING, AUDITING AND FIACCOUNTING, AUDITING AND FI
The accounting, auditing and financial reporting policy are designed to maintain a system of financial
The accounting, auditing and financial reporting policy The accounting, auditing and financial reporting policy
monitoring, control and reporting for all operations and funds in order to provide effective means of
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ensuring that overall City goals and objectives will be met and to assure the City’s residents and investors
that the City is well managed and fiscally sound.
1.The City will adhere to a policy of full and open public discourse of all financial activity. The
proposed budget will be prepared in a manner to maximize its understanding by citizens and
elected officials. Copies of financial documents will be made available to all interested parties.
Opportunities will be provided for full citizen participation prior to adopting the budget.
2.The City will maintain its accounting records and report on its financial condition and results of
operations in accordance with City, State and Federal law and regulations, and Generally
Accepted Accounting Principles (GAAP), and standards established by the Governmental
Accounting Standard Board (GASB). Budgetary reporting will be in accordance with City and
State budget laws.
3.An independent firm of certified public accountants will annually perform a financial and
compliance audit of the City’s financial statements. Their opinions will be contained in the City’s
Comprehensive Annual Financial Report (CAFR).
4.As an additional independent confirmation of the quality of the City’s financial reporting, the
City will annually seek to obtain the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting. The CAFR will be presented in a way
designed to communicate with citizens about the financial affairs of the City.
INVESTMENT POLICY
I. Scope
This policy applies to the investment portfolio under the authority and control of the Finance
Director/City Treasurer of the City of Shakopee. This policy shall be reviewed on an annual
basis. Any changes must be approved by the City Council.
II. General Objectives
The primary objectives, in priority order, on investment activities shall be:
The primary objectives, in priority order, on investment activities shall be: The primary objectives, in priority order, on investment activities shall be:
1.Safety
Safety of principal is the foremost objective of the investment program. Investments shall be
Safety of principal is the foremost objective of
Safety of principal is the foremost objective of the investment program. Investments shall be the investment program. Investments shall be
undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. preservation of capital in the overall portfolio.
The objective will be to mitigate credit risk and interest rate risk.
The objective will be to mitigate credit risk and interest rate risk. The objective will be to mitigate credit risk and interest rate risk.
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2.Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that
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The investment portfolio shall remain sufficientlyThe investment portfolio shall remain sufficiently liquid to meet all operating requirements that liquid to meet all operating requirements
that
may be reasonably anticipated. This is accomplished by structuring the portfolio so that
may be reasonably anticipated. This is accompmay be reasonably anticipated. This is accomplished by structuring the portfolio so that lished by structuring the portfolio so that
securities mature concurrent with cash needs to meet anticipated demands (static liquidity).
securities mature concurrent with cash needs to securities mature concurrent with cash needs to meet anticipated demands (static liquidity). meet anticipated demands (static liquidity).
Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist
Furthermore, since all possible cash demands cannotFurthermore, since all possible cash demands cannot
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largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the
largely of securities with active secondary or resale largely of securities with active secondary or resale
portfolio also may be placed in local government investment pools, which offer same-day
portfolio also may be placed in local governportfolio also may be placed in local government investment pools, which offer same-day ment investment pools, which offer same-day
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liquidity for short-term funds.
liquidity for short-term funds. liquidity for short-term funds.
3.Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return
The investment portfolio shall be designed with thThe investment portfolio shall be designed with th
throughout budgetary and economic cycles, taking into account the investment risk constraints
throughout budgetary and economic throughout budgetary and economic
and liquidity needs. Return on investment is of secondary importance compared to the safety and
and liquidity needs. Return on investment is and liquidity needs. Return on investment is
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liquidity objectives described above. Securities should not be sold prior to maturity with the
following exceptions:
a.A security with declining credit may be sold early to minimize the loss of principal.
b.A security swap would improve the quality, yield, or target duration in the portfolio.
c.Liquidity needs of the portfolio require that the security be sold.
d.There is a definite economic benefit to be realized.
III. Standards of Care
1.Prudence
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. Investment officers
acting in accordance with procedures and exercising due diligence shall be relieved of personal
responsibility for an individual security’s credit risk or market price changes, provided deviations
from expectations and the sale of securities are carried out in accordance with the terms of this
policy.
Investments shall be made with judgment and care, under circumstances then prevailing, for
investment, considering the probable safety of their capital as well as the probable income to be
derived.
2.Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with the proper execution and management of the investment program,
tion and management of the investment program,
or that could impair their ability to make impartial decisions. Employees and investment officials
ial decisions. Employees and investment officials ial decisions. Employees and investment officials
shall disclose any material interests in financial institutions with which they conduct business.
l institutions with which they conduct business. l institutions with which they conduct business.
3.Delegation of Authority
Authority and responsibility for the operation of the investment program is hereby delegated to
Authority and responsibility for the operation of the investment program is hereby delegated to e investment program is hereby delegated to
the Finance Director/Treasurer. The Finance Director shall be responsible for all transactions
the Finance Director/Treasurer. The Finance Director shall be responsible for all transactions ector shall be responsible for all transactions
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undertaken and shall establish a system of controls to regulate the activities of subordinate
undertaken and shall establish a system of controls to regulate the activities of subordinate undertaken and shall establish a system of controls to regulate the activities of subordinate
undertaken and shall establish a system of cont
undertaken and shall establish a system of cont
officials. The use of an independent third party investment manager is authorized.
officials. The use of an independent third party investment manager is authorized. officials. The use of an independent third party investment manager is authorized.
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4.Investing fees
The General Fund shall be reimbursed from interest earnings for the cost of an investment
The General Fund shall be reimbursed from interest earnings for the cost of an investment The General Fund shall be reimbursed from interest earnings for the cost of an investment
manager and safe keeping fees.
manager and safe keeping fees. manager and safe keeping fees.
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IV. Safekeeping and Custody
IV. Safekeeping and Custody IV. Safekeeping and Custody
1.Authorized Financial Dealer and Institution
Authorized Financial Dealer and Institution Authorized Financial Dealer and Institution
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Security broker/dealers are selected by creditworthiness (minimum capital requirement
Security broker/dealers are selected by crSecurity broker/dealers are selected by creditworthiness (minimum capital requirement
$10,000,000 and at least five years of operation). These may include “primary” dealers or
$10,000,000 and at least five years of operati$10,000,000 and at least five years of operati
regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3-1
regional dealers that qualify under Securities regional dealers that qualify under Securities
(uniform net capital rule).
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All financial institutions and broker/dealers who desire to become qualified bidders for
investment transactions must supply the following as appropriate:
Audited financial statements
Proof of National Association of Securities Dealers (NASD) certification
Proof of state registration
2.Internal Controls
The cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of
costs and benefits requires estimates and judgments by management.
a.Custodial safekeeping. Securities purchased from any bank or dealer including appropriate
collateral (as defined by state law) shall be placed with an independent third party for
custodial safekeeping. All trades where applicable will be executed by delivery vs. payment
(DVP). This ensures that securities are deposited with the custodian prior to the release of
funds.
b.Clear delegation of authority to subordinate staff members. Subordinate staff members must
have a clear understanding of their authority and responsibilities to avoid improper actions.
Clear delegation of authority also preserves the internal control structure that is contingent on
the various staff position and their respective responsibilities.
c.Written confirmation of telephone transactions for investments. Due to the potential of error
and improprieties arising from telephone transactions, all telephone transaction should be
supported by written communications. Written communications may be via fax or Email.
V. Suitable and Authorized Investments
1.Investment Types
The following investments will be permitted by this policy and are those defined by state law
The following investments will be permitted by this policy and are those defined by state law The following investments will be permitted by this policy and are those defined by state
law
where applicable;
a.U.S. Government obligations, U.S. Government agency obligations, and U.S. Government
U.S. Government obligations, U.S. GovernmentU.S. Government obligations, U.S. Government agency obligations, and U.S. Government agency obligations, and U.S. Government
instrumentality obligations, which have a liquid market with a readily determinable market
instrumentality obligations, which have a liquid market with a readily determinable market market with a readily determinable market
value. This includes mortgage-backed pass-through securities issued by any U.S.
value. This includes mortgage-backed pass-through securities issued by any U.S. pass-through securities issued by any U.S.
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Government agency.
b.Canadian government obligations (payable in local currency).
Canadian government obligations (payable in local currency). Canadian government obligations (payable in local currency).
c.Certificates of deposit and other evidences of deposit at financial institutions, bankers’
Certificates of deposit and other evidences of
Certificates of deposit and other evidences ofCertificates of deposit and other evidences of deposit at financial deposit at financial
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acceptances, and commercial paper, rated A-1, P-1, F-1 or higher by at least two nationally
acceptances, and commercial paper, rated A-1, P-1, F-1 or higher by at least two nationally acceptances, and commercial paper, rated A-1, P-1, F-1 or higher by at least two nationally
recognized rating agencies.
recognized rating agencies.
recognized rating agencies.
d.Investment-grade obligations of state and local governments and public authorities.
Investment-grade obligations of state aInvestment-grade obligations of state and local governments and public authorities. nd local governments and public authorities.
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e.Repurchase agreements whose underlying purchased securities consist of the foregoing.
Repurchase agreements whose underlying purchRepurchase agreements whose underlying purch
f.Money market mutual funds regulated by the Security and Exchange Commission and whose
Money market mutual funds regulated by the SMoney market mutual funds regulated by the S
portfolios consist only of dollar-denominated securities.
portfolios consist only of dollar-denominated securities. portfolios consist only of dollar-denominated securities.
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g.The purpose of an investment pool is to allow political subdivisions to pool available funds in
The purpose of an investment pool is to allow political subdivisions to pool available funds in The purpose of an investment pool is to allow political subdivisions to pool available
funds in
order to achieve a potentially higher yield. Authorized investment pools are the 4M Fund
order to achieve a potentially higher yield. Authorized investment pools are the 4M Fund order to achieve a potentially higher yield. Authorized investment pools are the 4M Fund
administered by the League of Minnesota Cities and the “sweep” pool administered by the
administered by the League of Minnesota Cities and the “sweep” pool administered by the administered by the League of Minnesota Cities and the “sweep” pool administered by the
investment custodian
h.Local government investment pools, either state-administered or through joint powers statutes
Local government investment pools, either state-administered or through joint powers statutes Local government investment pools, either state-administered or through joint powers statutes
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and other intergovernmental agreement legislation.
i.Investment in derivatives or high-risk mortgage-backed securities is not authorized.
2.Repurchase Agreements
Repurchase agreements shall be consistent with state statutes and GFOA Recommended Practices
on Repurchase Agreements.
VI. Investment Parameters
Pooling of Funds
Except for cash in certain restricted and special funds, the City of Shakopee will consolidate cash
balances from all funds to maximize investment earnings. Investment income will be allocated to the
various funds based on their respective participation and in accordance with generally accepted
accounting principles.
1.Diversification
The aggregate investment portfolio shall be diversified by:
Limiting investments to avoid over concentration in securities from a specific issuer or
business sector (excluding securities back by the US government).
Limiting investment in securities that have higher credit risks.
Investing in securities with varying maturities.
Continuously investing a portion of the portfolio in readily available funds such as local
government investment pools (LGIPs), money market funds or repurchase agreements to
ensure that appropriate liquidity is maintained in order to meet ongoing obligations.
All investments other than in direct obligations or agencies of the United States, secured by
collateral, or repurchase agreements, shall not exceed fifty percent of the aggregate
investment portfolio. Mortgage-backed securities shall not exceed thirty percent of the
aggregate investment portfolio, at time of purchase.
Investment in any one corporation for commercial paper, repurchase agreements or
certificates of deposit shall not exceed five percent of the aggregate investment portfolio.
cent of the aggregate investment portfolio.
2.Performance Standards
The Longer-Term Core funds shall be managed in accordance with the parameters specified
in accordance with the parameters specified in accordance with the parameters specified
within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a
within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a d against a benchmark. The benchmark will be a
blend of eighty percent of the Merrill Lynch 1-5 Year U.S. Treasury index and twenty percent of
blend of eighty percent of the Merrill Lynch 1-5 Year U.S. Treasury index and twenty percent of Year U.S. Treasury index and twenty percent of
the Merrill Lynch Mortgage, GNMA, All 15 Year index. This benchmark shall, at a minimum,
the Merrill Lynch Mortgage, GNMA, All 15 Year index. This benchmark shall, at a minimum, the Merrill Lynch Mortgage, GNMA, All 15 Year index. This benchmark shall, at a minimum,
be reviewed every year to ensure consistency with the City of Shakopee's investment policy and
be reviewed every year to ensure consistency with the City of Shakopee's investment policy and ith the City of Shakopee's investment policy and
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risk tolerances.
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3.Maximum Maturities
To the extent possible, the City of Shakopee shall attempt to match its investments with
To the extent possible, the City of Shakopee To the extent possible, the City of Shakopee shall attempt to match its investments with shall attempt to match its investments with
anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee
anticipated cash flow requirements. Unless matcheanticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee d to a specific cash flow, the City
of Shakopee
will not directly invest in securities maturing more than ten (10) years from the date of purchase.
will not directly invest in securities maturing more than ten (10) years from the date of purchase. will not directly invest in securities maturing more than ten (10) years from the
date of purchase.
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Longer-term funds shall not be invested in securities exceeding 10 years in modified duration, at
Longer-term funds shall not be invested in securLonger-term funds shall not be invested in securities exceeding 10 years in modified duration, at ities exceeding 10 years in modified
duration, at
time of purchase.
time of purchase. time of purchase.
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VII. Reporting
The Finance Director shall prepare an investment report at least quarterly. Included in the report shall
The Finance Director shall prepare an investment reportThe Finance Director shall prepare an investment report
be the following:
A listing of individual securities held at the end of the reporting period listed by maturity date.
A listing of individual securities held at the end A listing of individual securities held at the end
The carrying basis, the current calculated accreted basis and the current market value.
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Weighted average yield.
Total return performance measured against the selected benchmark for the Longer-Term funds.
VIII. Depositories
Pursuant to Minnesota Statures, Section 118A.02, the Finance Director is authorized to designate as a
depository of city funds such national, insured state banks or thrift institutions as defined in MSA
51A.02, Subdivision 23, as deemed proper.
The Finance Director is authorized by City Council to approve of the arrangements for safekeeping of
pledged collateral in accordance with MSA 118A.03. The depository may at its discretion furnish a
bond and/or collateral aggregating the required amount. The City will not accept mortgages as
collateral.
The City will regularly analyze its cash flow needs of all funds. The City will collect, disburse, and
deposit funds on a regular basis. Interest earnings and market value adjustments will be credited to
the source of the invested monies based on the average cash balance.
DEBT POLICY
The debt policy ensures that the City's debt 1) does not weaken the City's financial structure; and 2)
provide limits on debt to avoid problems in servicing debt. This policy is critical for maintaining the best
possible credit rating.
1.The City will not use long-term debt for current operations.
2.The City will avoid the issuance of short-term debt such as, Budget, Tax and Revenue
Anticipation Notes.
3.The City will confine long-term borrowing to capital improvements, equipment or projects that
have a life of more than 5 years and cannot be financed from current revenues.
have a life of more than 5 years and cannot be financed from current revenues.
4.The City will use special assessments, revenue bonds, and/or any other available self-liquidating
bonds, and/or any other available self-liquidating
bonds, and/or any other available self-liquidating
debt measures instead of general obligation bonds where and when possible, applicable and
onds where and when possible, applicable and onds where and when possible, applicable and
practical.
5.The City will pay back debt within a period not to exceed the expected life of the project.
t to exceed the expected life of the project. t to exceed the expected life of the project.
The City will pay back debt within a period no
6.Tax supported debt such as building bonds shall not exceed a term of 20 years unless there are
Tax supported debt such as building bonds shall not exceed a term of 20 years unless there are Tax supported debt such as building bonds shall not exceed a term of 20 years unless there
are
extraordinary reasons.
7.Debt supported by special assessments shall have a term of 10 years or less depending on the size
Debt supported by special assessments shall have a term of 10 years or less depending on the size Debt supported by special assessments shall have a term of 10 years or less depending
on the size
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of the assessments.
8.Special assessments financed internally will bear 8% or lower interest, based on the current
Special assessments financed internally will bSpecial assessments financed internally will bear 8% or lower interest, based on the current ear 8% or lower interest, based on the current
market.
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9.The City will not exceed 3 percent of the market value of taxable property for pure general
The City will not exceed 3 percent of the markThe City will not exceed 3 percent of the market value of taxable pret value of taxable pr
obligation debt per state statutes.
obligation debt per state statutes.
obligation debt per state statutes.
10.The City will maintain good communications with bond rating agencies about its financial
The City will maintain good communications wThe City will maintain good communications with bond rating agencies about its financial
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condition and will follow a policy of full disclosure in every financial report and bond prospectus.
condition and will follow a policy of full disclosure in every financial report and bond prospectus. condition and will follow a policy of full disclosure in every financial report and
bond prospectus.
The City will comply with Securities Exchange Commission (SEC) reporting requirements.
The City will comply with Securities ExchThe City will comply with Securities Exchange Commission (SEC) reporting requirements. ange Commission (SEC) reporting requirements.
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11.The City will follow a policy of full disclosure on financial reports and bond prospectus.
The City will follow a policy of full disclosure on financial reports and bond prospectus. The City will follow a policy of full disclosure on financial reports and bond prospectus.
12.The City may refinance or call any debt issue when beneficial for future savings.
The City may refinance or call any debt issue when beneficial for future savings. The City may refinance or call any debt issue when beneficial for future savings.
13.Inter-fund loans will not exceed two years duration and interest earning on the investment
Inter-fund loans will not exceed two years duration and interest earning on the investment Inter-fund loans will not exceed two years duration and interest earning on the investment
portfolio will determine the interest rate to be paid to the lending fund.
portfolio will determine the interest rate to be paid to the lending fund. portfolio will determine the interest rate to be paid to the lending fund.
14.Business/development subsidy financing will be based on pay as you go financing to the greatest
Business/development subsidy financing will be Business/development subsidy financing will be
extent possible.
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Capital Items
Fixed asset capitalization threshold is $10,000 and a life of more than two years. Items such as lengths of
fire hose and firefighter’s turn out gear or non-major software are not capitalized. Significant software
that the city uses is not purchased outright. Items purchased in lots where the individual items are less
than $10,000 are not capitalized. For infrastructure or buildings, repairs/additions of less than $20,000 or
not materially improving or extending the life of the assets are not capitalized.
Developer contributions of infrastructure items shall have 15% added to the estimated construction cost
for indirect costs.
CAPITAL EQUIPMENT POLICY
The purpose of the City's capital equipment program is to plan for the replacement of obsolete equipment
and the purchase of new items without needing significant changes in the tax levy.
1.The City will plan for the purchase of any vehicles and mobile equipment costing over $20,000
and a life of 1 year or more as part of the City's ten-year capital equipment program.
2.The City will plan the capital equipment program and revenues to assure that funds remain in the
capital equipment fund to accrue interest.
3.The City will anticipate equipment replacements and additions based on realistic asset life
expectancies and cash balances.
4.The City will project any future operating costs of purchases into the upcoming operating
budgets. For example, the addition of park equipment might require more maintenance
expenditures in future years.
5.The City will maintain its assets to protect its capital investment and to minimize future capital
expenditures.
6.The City will use the least expensive financing method for all capital equipment purchases
ing method for all capital equipment purchases
ing method for all capital equipment purchases
including multiple cost estimates and bids when appropriate and required by law.
when appropriate and required by law. when appropriate and required by law.
CAPITAL IMPROVEMENT PROGRAM POLICY
CAPITAL IMPROVEMENT PROGRAM POLICY CAPITAL IMPROVEMENT PROGRAM POLICY
The purpose of the capital improvement policy is to plan for the construction, replacement and
plan for the construction, replacement and plan for the construction, replacement and
The purpose of the capital improvement policy is to
maintenance of the City's infrastructure with as little impact to City funds as possible.
maintenance of the City's infrastructure with as little impact to City funds as possible. maintenance of the City's infrastructure with as little impact to City funds as possible.
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1.The City will develop a 5 year plan for capital improvements and update it annually.
The City will develop a 5 year plan for capital improvements and update it annually. capital improvements and update it annually.
2.The City will identify the estimated cost and potential funding sources for each capital project.
The City will identify the estimated cost and potThe City will identify the estimated cost and potential funding sources for each capital project. ential funding sources for each capital
project.
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3.The City will coordinate development of the capital improvement budget with the development of
The City will coordinate development of the capThe City will coordinate development of the capital improvement budget with the development of ital improvement budget with the development
of
the operating budget. Future operating costs associated with new capital improvements will be
the operating budget. Future operating costs associthe operating budget. Future operating costs associated with new capital improvements will be ated with new capital improvements will
be
projected and included in the operating budget.
projected and included in the operating budget. projected and included in the operating budget.
4.The City will use inter-governmental assistance to finance those capital improvements that are
a
The City will use inter-governmental assistance toThe City will use inter-governmental assistance to finance those capital
consistent with the capital improvement plan and City priorities.
consistent with the capital improvement plan and City priorities. consistent with the capital improvement plan and City priorities.
5.The City will maintain all its assets at a level adequate to protect the City's and its citizens' capital
The City will maintain all its assets at a level adequaThe City will maintain all its assets at a level adequa
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investment and to minimize future maintenance and replacement costs.
investment and to minimize future investment and to minimize future maintenance and replacement costs. maintenance and replacement costs.
6.Federal, State and other intergovernmental and private funding sources of a special revenue
Federal, State and other intergovernmental aFederal, State and other intergovernmental a
nature shall be sought out and used as available to assist in financing capital improvements.
nature shall be sought out and used as availablnature shall be sought out and used as availabl
RISK MANAGEMENT POLICY
RISK MANAGEMENT POLICY RISK MANAGEMENT POLICY
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The risk management policy assures proper insurance coverage of City assets while minimizing risk and
cost.
1.Insurance policies will be analyzed regularly to assure proper coverage on City assets.
2.The City will maintain the highest deductible amount considered prudent in light of the
relationship between the cost of insurance, the estimated deductible to be paid and the City's
ability to sustain the loss.
3.The City will insure that contractors, license holders and parties using city facilities have
appropriate insurance to protect the City.
2017 Annual BudgetOperating Budget
Employees by Function2014201520162017
Governmental Funds
General Government
n
Administratio
City Administrator1111
t1111
Administrative Assistan
n1100
Management Inter
r0011
Grants & Special Projects Coordinato
r1111
Assistant City Administrato
r0011
HR Manage
t1110
Payroll & Benefits Specialis
t1112
HR Specialis
r1111
Communications Coordinato
r0011
IT Directo
r1100
Telecomm Coordinato
1100
r1111
IT Coordinato
1111
1111
t1222
IT Specialis
12221222
t0011
Technology Support Assistan
00110011
Total10111313
Total10111313Total10111313
k
City Cler
City Clerk0.40.411
0.40.4110.40.411
k1100
Deputy Cler
ttttt
11001100
t0011
Administrative Assistan
00110011
r1100
Office Service Worke
11001100
fffff
t1111
City Hall Receptionis
11111111
Total 3.43.433
Total 3.43.433Total 3.43.433
Finance
aaaaa
r0.60.611
Finance Directo
r1111
Accounting Manage
Accounting ManageAccounting Manage
rr
t0000
Accountan
rrrrr
Accounting Clerk 1111
Accounting Clerk
t1111
Administrative Assistan
Administrative AssistanAdministrative Assistan
tt
Total 3.63.644
t
Planning & Developmen
Director of Planning & Development0011
Director of Planning & DevelopmenDirector of Planning & Developmen
DDDDD
r1110
Planning Manage
r2223
Senior Planne
r1110
Planne
t1111
Administrative Assistan
Total 5565
Facilities
r1111
Facilities Superviso
r2311
Maintenance Worke
n1111
Custodia
Total4533
2017 Annual BudgetOperating Budget
Employees by Function2014201520162017
Public Safet
y
Police
Police Chief1111
n2222
Captai
t1111
Administrative Assistan
t8888
Sergean
r5555
Investigato
School Resource3333
0111
r
Victim & Community Services Coordinato
Patrol Officer28292929
r1111
Records Superviso
n2222
Records Technicia
t2222
Records Specialis
CSO1111
1111
n0.50.50.50.5
Evidence Technicia
0.50.50.50.5
0.50.50.50.5
t1111
Crime Prevention Specialis
11111111
Investigative Aide0001
00010001
t1111
Receptionis
11111111
Total56.558.558.559.5
Total56.558.558.559.5Total56.558.558.559.5
Fire
Fire Chief1111
tttttt
Fire Chief1111Fire Chief1111
Fire Marshal1111
11111111
r1111
Office Service Worke
11111111
ffffff
r4444
Full-Time Firefighte
44444444
Total7777
Total7777Total7777
n
Building Inspectio
aaaaaa
Building Official1111
r3322
Building Inspecto
Building Inspecto
rr
Building Inspecto
r0001
Permit Coordinato
Permit CoordinatoPermit Coordinato
rrrrrr
rr
t1121
Administrative Assistan
Administrative AssistanAdministrative Assistan
tt
Total5555
Total5555
Public Works
Engineering
r1111
Public Works Director/Enginee
Public Works Director/EngineePublic Works Director/Enginee
DDDDDD
r1111
Assistant City Enginee
r1111
Project Enginee
r1111
Project Coordinato
n1111
Senior Engineering Technicia
r1100
Graduate Enginee
n0011
Engineering Technicia
t1111
GIS Specialis
t0.750.750.751
Administrative Assistan
Total7.757.757.758
2017 Annual BudgetOperating Budget
Employees by Function2014201520162017
Street
Public Works Superintendant1111
r1111
Street/Utility Superviso
n2222
Street/Utility Forema
n1111
Senior Public Works Technicia
r4444
Maintenance Operato
Total9999
t
Flee
Lead Mechanic1111
Mechanic2222
t1111
Administrative Assistan
Total4444
Park and Recreation
Park Maintenance
r1111
Park Superviso
11111111
Park Lead1111
11111111
r7777
Maintenance Operato
77777777
Total9999
Total9999Total9999
Natural Resources
tttt
Natural Resource Technician1111
11111111
n
Recreatio
ffff
Park & Recreation Director1111
11111111
r4555
Recreation Superviso
45554555
r0001
Facility Manage
aaaa
t1111
Administrative Assistan
Administrative AssistanAdministrative Assistan
t
Customer Service Rep.1000
Customer Service Rep.Customer Service Rep.
r0011
Building Maintenance Manage
Building Maintenance ManageBuilding Maintenance Manage
rrrr
r
r0002
Arena Lead Worke
Arena Lead Worke
r
r0011
Maintenance Worke
Maintenance Worke
r
Total77912
pment
Economic Develo
DDDD
EDA Fund
r1111
Economic Development Coordinato
prise Funds
Enter
Sewer Fund
r3333
Maintenance Operato
Storm Drainage Fund
r3322
Maintenance Operato
ployees139.25143.25145.25148.5
Total Em
RESOLUTION NO. xxxx
A RESOLUTION ADOPTING THE 2017 BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA
that the 2017 Budget with the estimated revenues and appropriations for the General Fund as shown below is hereby adopted.
2016 Revised
Budget
2017 Budget
Revenues
$ 16,568,40017,150,900$
Taxes
Special Assessments 12,00011,500
1,683,4002,269,100
Licenses and Permits
Intergovernmental 1,287,1001,251,900
4,927,6004,368,150
Charges for Services
Fines and Forfeitures 1,5001,500
223,200208,350
Miscellaneous
208,350
Transfers from Other Funds 250,000250,000
250,000
Total Revenues25,511,400 24,953,200
Total Revenues25,511,400
Total Revenues25,511,400
Expenditures
Mayor and Council
197,900176,990
176,990
Administration
1,707,0001,355,860
1,355,860
ttt
Clerk
318,000326,030
326,030
Finance
1,207,9001,154,300
1,154,300
Planning & Development
586,800501,720
fff
501,720
Facilities
384,800363,810
363,810
Police
7,980,0007,750,810
7,750,810
Fire
2,160,4002,059,380
aaa
Building Inspections
796,200606,910
Building Inspections
Engineering
786,200627,340
rrr
Street
2,151,1001,934,790
Fleet
435,000403,310
Park Maintenance
1,936,3001,570,640
Natural Resources
198,000200,410
Recreation
3,190,0002,462,810
Unallocated
217,580217,600
DDD
700,000
Transfers to Other Funds3,345,000
Total Expenditures 25,057,690 24,953,200
$ 453,710$ -
Net General Fund Surplus (Deficit)
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 20th day of December, 2016.
Mayor of the City of Shakopee
ATTEST:
City Clerk
RESOLUTION NO. xxxx
A RESOLUTION SETTING 2016 PROPERTY TAX LEVY COLLECTIBLE IN 2017
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that
the following amounts be levied as the proposed maximum tax levy in accordance with existing law for the
current year upon the taxable property in the City of Shakopee;
General Fund
$16,175,900
Abatements
174,915
Capital Improvement Fund
385,000
Debt Service
2004B
-
2007B
92,471
92,471
2007B
148,800
148,800148,800
2010A
107,145
107,145107,145
2016A
1,842,110
1,842,1101,842,110
Total Property Taxes
$18,926,341
$
18,926,34118,926,341
ttt
fff
BE IT FURTHER RESOLVED, THAT THE City clerk is hereby instructed to transmit a certified copy to this
BE IT FURTHER RESOLVED, THAT THE City clerk is hereby instructed to transmit a certified copy to this BE IT FURTHER RESOLVED, THAT THE City clerk is hereby instructed to transmit a certified
copy to this
resolution to the County Auditor of Scott County, Minnesota
resolution to the County Auditor of Scott County, Minnesotaresolution to the County Auditor of Scott County, Minnesota
aaa
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 20th day of
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 20th day of Adopted in regular session of the City Council of the City of Shakopee, Minnesota
held this 20th day of
December, 2016.
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Mayor of the City of Shakopee
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ATTEST:
City Clerk
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BLANKBLANK
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a
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D
RESOLUTION NO. xxxx
A RESOLUTION CANCELING DEBT SERVICE LEVIES FOR TAXES PAYABLE IN 2017
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF
SCOTT, MINNESOTA, that the following debt service levies are cancelled:
2012AGO Refunding Bonds$557,340.00
2016AGO Tax Abatement Bonds$395,000.00
BE IT FURTHER RESOLVED that the following irrevocable transfer is made from the Building Internal
BE IT FURTHER RESOLVED that the following irrevocable transfer is made from the Building Internal
Service Fund to the 2012A GO Refunding Debt Service Fund, in the amount of $340,000.00, with the difference
Service Fund to the 2012A GO Refunding Debt Service Fund, in the amount of $340,000.00, with the difference
Service Fund to the 2012A GO Refunding Debt Service Fund, in the amount of $340,000.00, with the difference
required for payment of annual debt service needs to be paid from the fund balance in the debt service fund.
required for payment of annual debt service needs to be paid from the fund balance in the debt service fund.required for payment of annual debt service needs to be paid from the fund
balance in the debt service fund.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 20th day of
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 20th day of Adopted in regular session of the City Council of the City of Shakopee, Minnesota
held this 20th day of
December, 2016.
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Mayor of the City of Shakopee
Mayor of the City of ShakopeeMayor of the City of Shakopee
aaa
ATTEST:
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City Clerk
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COMBINED BUDGET SUMMARY
COMBINED BUDGET SUMMARY COMBINED BUDGET SUMMARY
f
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D
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DDDDDDD
GENERAL FUND
The General Fund is used to account for revenues and expenditures necessary to carry out
the basic functions of city government. Divisions within the General Fund include
general government, public safety, public works and park and recreation. These basic
s and park and recreation. These basic
functions include police and fire protection, planning, administration, etc. Appropriations
re protection, planning, administ
are made from this fund annually.
Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc.
intergovernmental, charges for services, etc. intergovernmental, charges for services, etc.
Revenues are recorded by source, i.e. taxes,
Expenditures are recorded by object and are primarily for day-to day operating expenses
Expenditures are recorded by object and are primarily for day-to day operating expenses imarily for day-to day operating expenses
and equipment. Capital expenditures for large scale public improvements are accounted
and equipment. Capital expenditures for large scale public improvements are accounted rge scale public improvements are accounted
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for within the Capital Projects Funds.
for within the Capital Projects Funds.
General Fund budgets are fairly consistent with the previous year department budgets
General Fund budgets are fairly consistent General Fund budgets are fairly consistent with the previous year department budgets with the previous year department budgets
f
with the exception of the items noted below. Individual division narratives provide
with the exception of the items noted belowith the exception of the items noted below. Individual division narratives provide w. Individual division narratives provide
greater detail on variances specific to each division.
greater detail on variances specific to each division. greater detail on variances specific to each division.
a
Overall full time wages increased 3%.
Overall full time wages increased 3%. Overall full time wages increased 3%.
Health insurance rates for 2017 are increasing 10%.
Health insurance rates foHealth insurance rates for 2017 are increasing 10%.r 2017 are increasing 10%.
r
Building and equipment rents are increasing by 8.5% as part of a two-year plan to
Building and equipment rents Building and equipment rents are increasing by 8.5% as part
fully restore rent charges. Rent charges are reflected as department costs, and are
fully restore rent charges. Rent charges fully restore rent charges. Rent charges
based on the useful life and asset value.
based on the useful life and asset value.based on the useful life and asset value.
Park asset rents are increasing by 17%, which fully restores the rent reduction
Park asset rents are increasing by 17%, whPark asset rents are increasing by 17%, wh
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from 2015. In addition, park asset rents are now inclusive of all park asset
equipment such as playground equipment, shelters, and courts. Rent charges are
reflected as department costs, and are based on the useful life and asset value.
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DDDD
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f
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DDDDDDDDDD
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BLANKBLANK
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Operating Budget
2017 Annual Budge
t
General Government
Expenditures as % of General Fund
Divisions:
The main divisions under General Government consist
of the following:
Mayor and Council
Administration
Clerk
Finance
Planning & Development
General
Facilities
Government
18.1%
HR ManagerHR Specialist
IT Coordinator
Administrative
tttttttttt
Assistant
IT DirectorIT Specialist
Communications
ffffffffff
Coordinator
Technology Support
Assistant City
Assistant
Administrator
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Administrative
Assistant
rrrrrrrrrr
City Clerk
City Hall Receptionist
Grants & Special
Projects Coordinator
Maintenance Worker
City Administrator
Facilities Maintenance
DDDDDDDDDD
Supervisor
Custodian
Accounting Manager
Finance DirectorAccounting Clerk
Administrative
Assistant
Senior Planner
Director of Planning &
Development
Administrative
Assistant
Operating Budget
2017 Annual Budge
t
Mayor & Council
Description of Services:
Includes ceremonial functions performed by the Mayor, who is elected as Mayor and serves as Chief Executive Officer of the
City. The Mayor is chairman of the Council and is a voting member of the Council but has no power to veto.
Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and
Federal Governments, adopting the City’s operating and capital budgets, and affirming the appointment of department heads,
as well as and dismissal of City employees. The Council also provides liaison relationships on numerous boards and
commissions. The Council members also represent the City at many meetings and community events, reporting their activities
to the Council and Public at large, during council meeting discussions. The Mayor and four Council members are elected at-
large for terms of two and four years, respectively.
Goals:
1.Provide for service levels corresponding with population growth and community expectations.
Provide for service levels corresponding with population growth and community expectations.Provide for service levels corresponding with population growth and community expectations.
2.Implement the Goals and Strategies of the Council to provide for current and future needs, as determined by the
the Council to provide for current and fu
the Council to provide for current and futhe Council to provide for current and future needs, as determined by the
the Council to provide for current and fu
ture needs, as determined by the
consensus of the Council, as well as determining the prioritization and timing of the many policies to be
determining the prioritization and timing of the many policies to be determining the prioritization and timing of the many policies to be
integrated into a planningprocess.
3.Provide general direction for the City staff on policy driven projects, allowing for the rapid changes and
Provide general direction for the City staff on policy driven projects, allowing for the rapid changes and y driven projects, allowing for the rapid changes and
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adjustments experienced by a community in a growth phase.
hase.hase.
rowth
gp
Percentage of General Fund Expenditures:0.8%
0.8%
fffffffffffffffffff
0.8%
Key Measures:
getedBudgeted
ActualActualBud
ActualActualBudActualActualBud
aaaaaaaaaaaaaaaaaaa
2014201520162017
20142015201620172014201520162017
Expenditures
$ 208,849169,211$ 176,990$ 197,900$
$ 208,849$ 208,849$ 208,849$ 208,849
169,211169,211
Population
39,52340,25440,75441,254
39,52339,523
rrrrrrrrrrrrrrrrrrr
Expenditure/Capita
$4.28 $5.19 $4.34 $4.80
$4.28 $5.19 $4.34 $4.80 $4.28 $5.19 $4.34 $4.80
Council Meetings & Worksessions
29 30 25 TBD
29 30 25 TBD 29 30 25 TBD
Budget Comments:
The 2017 budget for Mayor & Council provides funding for current level services. Also included in the 2017 budget is as
The 2017 budget for Mayor & Council provides funding for current level services. Also included in the 2017 budget is as The 2017 budget for Mayor & Council provides funding for current
level services. Also included in the 2017 budget is as
follows:
DDDDDDDDDDDDDDDDDDD
The 2017 budget moves the Planning Commission, the Bicycle Advisory Committee and the City Council recording
penditures from varioius other departments to the Mayor & Council budget.
secretaries ex
Business Units within Mayor & Council:
0111 – Mayor & Council
0190 – Bicycle/Pedestrian Advisory Committee
ttttt
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DDDDD
Operating Budget
2017 Annual Budge
t
Administration
Description of Services:
The activities of the Administration Department include direction and coordination of all city departments in carrying out the
policies established by the City Council, preparation of the annual budget, and making recommendations to the Council
regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including
payroll and benefits; communications activities, such as the City’s website and newsletter; and telecommunications functions
including operation of the Public and Government Access Channels. Information Technology and Facilities maintenance is
also part of the Administration Department but Facilities maintenance is funded through individual divisions elsewhere in the
budget.
Goals:
1.
Provide for the day-to-day operation of the City government of Shakopee in accordance with the policies and
rnment of Shakopee in accordance with the policies and
directives of the Mayor and City Council.
2.
Support the work of City departments by providing effective and efficient administrative support services.
Support the work of City departments by providing effective and efficient administrative support services. Support the work of City departments by providing effective and efficient administrative
support services.
Percentage of General Fund Expenditures:7.0%
Key Measures:
getedBudgeted
ActualActualBud
ActualActualBudActualActualBud
etedBud
gg
etedBud
tttttttttttttttttttttttttttttttttttttttttttttttttttttt
2014201520162017
20142015201620172014201520162017
Expenditures
$ 1,096,915973,157$ 1,355,860$ 1,707,000$
$ 1,096,915$ 1,096,915
$ 1,096,915$ 1,355,860$ 1,355,860$ 1,355,860$ 1,355,860
973,157
$ 1,355,860
Population
39,52340,25440,75441,254
39,52340,25440,254
ffffffffffffffffffffffffffffffffffffffffffffffffffffff
Expenditure/Capita
$24.62 $27.25 $33.27 $41.38
$24.62 $27.25 $33.27 $41.38 $24.62 $27.25 $33.27 $41.38
New Hires (Full & Part Time, Election
Not Available Not Available 78 40
Not Available Not Available 78 40 Not Available Not Available 78 40 Not Available Not Available
78 40
Judges, Seasonal)
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Computers, Vehicle MDT's, Phones
Computers, Vehicle MDT's, Phones 498 512 519 538
498 512 519 538 498 512 519 538
498 512 519 538
and Printers Supported by IT
Help desk tickets
900 1,100 1,300 1,500
900 1,100 1,300 1,500 900 1,100 1,300 1,500
900 1,100 1,300 1,500
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Software Apps Supported
53 56 60 63
53 56 60 63 53 56 60 63
53 56 60 63
Website Visits
210,577 267,998 285,000 300,000
210,577 267,998 285,000 300,000 210,577 267,998 285,000 300,000
Facebook Likes
5,756 9,159 14,112 16,000
5,756 9,159 14,112 16,000 5,756 9,159 14,112 16,000
Twitter Followers
3,704 6,455 8,112 10,000
3,704 6,455 8,112 10,000 3,704 6,455 8,112 10,000
Shakopee Government TV Programs
155 173 111 150
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
Hometown Messager and
38 64 60 57
Internal/External Email Newsletters
Total FTE
10.011.013.013.0
get Comments:
Bud
The 2017 budget for Administration provides funding for current level services.
Business Units within Administration:
0121 – Administration
0123 – Personnel - Payroll
0125 – Communications
0126 – Information Technology
0127 – Telecommunication
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2017 Annual Budget
Division: 12 - ADMINISTRATION
0123 -
Object0121 - PERSONNEL -
AccountADMINISTRATIONPAYROLL
6002 - WAGES 231,600390,900
6015 - WAGES - PART TIME/TEMP --
6122 - PERA 17,50029,300
6124 - FICA 17,80029,900
6135 - HEALTH -100,800
6139 - POST EMPLOYMENT HEALTH PLAN -5,500
6140 - LIFE/LTD -3,100
6145 - DENTAL -6,600
6170 - WORKERS COMPENSATION -5,900
5,900
5,900
WAGES & BENEFITS 266,900572,000
572,000
572,000
6202 - OPERATING SUPPLIES 1,000400
400400
6204 - FURNISHINGS (NOT CAPITALIZED) 1,500-
--
6210 - OFFICE SUPPLIES 8001,500
1,5001,500
1,500
6213 - FOOD -200
200
200
200 tttt
200
6222 - MOTOR FUELS & LUBRICANTS -300
300300
300300
6240 - EQUIPMENT MAINTENANCE -100
100100
ffff
6310 - ATTORNEY 6,0006,000
6316 - EQUIPMENT MAINTENANCE -200
6327 - OTHER PROF SERVICES 22,2001,000
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6332 - POSTAGE 2,000400
6334 - TELEPHONE 8003,600
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6336 - PRINTING/PUBLISHING 2005,000
6338 - ADVERTISING --
6351 - INSURANCE PREMIUM (IS FUND)6,200-
6351 - INSURANCE PREMIUM (IS FUND)
6410 - SOFTWARE - ANNUAL FEES 42,200-
6415 - SOFTWARE-ANNUAL FEES (IS FUND)9,2004,600
DDDD
6430 - BUILDING RENT (IS FUND)27,700-
6472 - CONFERENCE/SCHOOL/TRAINING6,70034,000
6475 - TRAVEL/SUBSISTENCE4,5001,000
6480 - DUES3,800500
6490 - SUBSCRIPTIONS/PUBLICATIONS100100
6471 - WELLNESS PROGRAM-8,000
SUPPLIES AND SERVICES76,900124,900
6645 - SERVICE AWARDS-5,000
MISCELLANEOUS EXPENSE-5,000
GRAND TOTAL648,900396,800
0126 -
0125 - INFORMATION0127 - TOTAL-
COMMUNICATIONSTECHNOLOGYTELECOMMUNCATIONDIVISION
383,80076,900 -
1 ,083,200
15,100-6,000
2 1,100
28,8006,900 -
8 2,500
29,4007,000 200
8 4,300
---
1 00,800
---
5 ,500
---
3 ,100
---
6 ,600
---
5 ,900
105,900442,0006,200
6,200
6,200
1 ,393,000
1,100-200
200200
2 ,700
--2,000
2,0002,000
3 ,500
200500200
200
3 ,200
-200-
-
tt
4 00
-400-
--
7 00
---
1 00
ff
300--
-
1 2,300
-5001,200
500
1 ,900
2,000--
--
aa
2 5,200
10,000 --
-
1 2,400
5,000700 -
5,000
5,000
rr
1 0,100
-13,300 300
-
1 8,800
-300 -
-
3 00
-200-
200200
6 ,400
1,500-7,900
--
5 1,600
9,2002,300 6,900
DD
3 2,200
-17,300-
4 5,000
1,20015,0004,000
6 0,900
1,2001,500-
8 ,200
100--
4 ,400
-500-
7 00
- --
8 ,000
34,20050,30022,700
3 09,000
-- -
5 ,000
-- -
5 ,000
140,100492,30028,900
1 ,707,000
Operating Budget
2017 Annual Budge
t
City Clerk
Description of Services:
The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes,
assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and
monitoring of developer’s agreements and securities, as well as a consistent standard of providing customer service to the
public.
Goals:
1.
Provide information and services to the public and staff in a timely, professional and efficient manner.
Percentage of General Fund Expenditures:1.3%
Key Measures:
etedBudeted
ActualActualBudgg
ActualActualBud
g
etedBud
2014201520162017
20142015201620172014201520162017
Expenditures
$ 384,513329,289$ 326,030$ 318,000$
$ 384,513$ 384,513$ 326,030$ 326,030$ 326,030$ 326,030
$ 318,000
Population
39,52340,25440,75441,254
40,25440,25440,75440,754
Expenditure/Capita
$8.33 $9.55 $8.00 $7.71
$8.33 $9.55 $8.00 $7.71 $8.33 $9.55 $8.00 $7.71
Number of licenses issued
213 241 283 290
213 241 283 290 213 241 283 290
213 241 283 290
Registered Voters
20,594 20,320 20,505 No Election
20,594 20,320 20,505 No Election 20,594 20,320 20,505 No Election
ttttttttttttttttttttttttttttttttttttttttttt
20,594 20,320 20,505 No Election
Voter Turnout
1 0 1 No Election
1 0 1 No Election 1 0 1 No Election
Election Judges
120 80 160 No Election
120 80 160 No Election 120 80 160 No Election
fffffffffffffffffffffffffffffffffffffffffff
Total FTE
3.43.43.03.0
3.43.4
Budget Comments:
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
The 2017 budget for City Clerk provides funding for current level services. Also included in the 2017 budget is as follows:
The 2017 budget for City Clerk provides funding for current level services. Also included in the 2017 budget is as follows:The 2017 budget for City Clerk provides funding for current
level services. Also included in the 2017 budget is as follows:
2017 shows a reduction in elections since Council moved Municipal elections to even years
2017 shows a reduction in elections since Council moved Municipal elections to even years
City code continues with updates and changes bi-annually
City code continues with updates and changes bi-annually
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Licensing has increased with the continued economic development in our community
Licensing has increased with the continued economic development in our community
Business Units within City Clerk:
0131 – Clerk
0132 – Elections
0133 – Licenses
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
0134 – Records Imaging
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BLANK
BLANKBLANK
f
a
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D
2017 Annual Budget
Division: 13 - CITY CLERK
0134 -
Object0131 - 0132 - 0133 - RECORDSTOTAL-
AccountCLERKELECTIONSLICENSESIMAGINGDIVISION
6002 - WAGES2,700
1 32,000 6 ,100 1 6,100 1 56,900
6005 - OVERTIME-FT-
1 ,000 - - 1 ,000
6015 - WAGES - PART TIME/TEMP-
2 8,600 - - 2 8,600
6017 - OVERTIME-PART TIME/TEMP-
1 00 - - 1 00
6122 - PERA200
1 1,900 5 00 1 ,200 1 3,800
6124 - FICA200
1 2,300 5 00 1 ,200 1 4,200
6135 - HEALTH-
2 1,800 - - 2 1,800
6139 - POST EMPLOYMENT HEALTH PLAN-
1 ,300 - - 1 ,300
6140 - LIFE/LTD-
5 00 - - 5 00
6145 - DENTAL-
-
1 ,500 - - 1 ,500
6170 - WORKERS COMPENSATION-
-
-
1 ,000 - - 1 ,000
WAGES & BENEFITS3,100
3,1003,100
2 12,000 7 ,100 1 8,500 2 40,700
6204 - FURNISHINGS (NOT CAPITALIZED)-1,500
-
- - - 1 ,500
6210 - OFFICE SUPPLIES1,000-
1,000
-
- - 1 ,000
6240 - EQUIPMENT MAINTENANCE-
ttt
--
- - - 5 00 5 00
6310 - ATTORNEY-
--
3 3 3 ,,,000000000 3 00 - 3 ,300
6316 - EQUIPMENT MAINTENANCE-
fff
3 3 3 000000 - - 3 00
6327 - OTHER PROF SERVICES-
1 1 1 000,,,000000000 - - 1 0,000
6332 - POSTAGE-
1 1 1 ,,,000000000 - - 1 ,000
6334 - TELEPHONE-
aaa
1 1 1 000000 - - 1 00
6336 - PRINTING/PUBLISHING-
1 1 1 000,,,000000000 1 00 - 1 0,100
6351 - INSURANCE PREMIUM (IS FUND)-
6351 - INSURANCE PREMIUM (IS FUND)
rrr
1 1 1 ,,,333000000 - - 1 ,300
6410 - SOFTWARE - ANNUAL FEES-
6410 - SOFTWARE - ANNUAL FEES
1 1 22,,000000 2 ,200 - 1 4,200
6415 - SOFTWARE-ANNUAL FEES (IS FUND)-
6415 - SOFTWARE-ANNUAL FEES (IS FUND)
9 ,200 - - 9 ,200
6430 - BUILDING RENT (IS FUND)-
1 0,400 - - 1 0,400
6472 - CONFERENCE/SCHOOL/TRAINING-
5 ,000 - 3 ,000 8 ,000
6475 - TRAVEL/SUBSISTENCE-
DDD
4 ,000 1 00 2 ,000 6 ,100
6480 - DUES---
3 00 3 00
SUPPLIES AND SERVICES-
6 7,600 2 ,700 7 ,000 7 7,300
GRAND TOTAL3,100
2 79,600 9 ,800 2 5,500 3 18,000
Operating Budget
2017 Annual Budge
t
Finance
Description of Services:
The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable,
financial reports, special assessments, debt service management and oversight, annual financial report, budget preparation,
insurance and many other work tasks of importance. As the economic development of the area continues to expand, the
coordination of the potential projects, requests for business subsidies, review and impact of tax increment financing and tax
abatement concerns also flow through this department. The oversight and review of the Internal Service funds, including
equipment replacement and information technology planning is also a critical component of the department, allowing for a
consistent funding source, to meet the needs of a growing staff and community.
Goals:
1.Provide accurate and timely information to management and quality overall financial services.
2.Complete the preparation of the City’s budget and Comprehensive Annual Financial Report (CAFR) within the time
rehensive Annual Financial Report (CAFR) within the time
lines of the local, state and federal entities
3.Assist with the presentation and compilation of a comprehensive budget document for internal and external use.
Assist with the presentation and compilation of a comprehensive budget document for internal and external use.Assist with the presentation and compilation of a comprehensive budget document
for internal and external use.
4.Maintain sufficient funding and prepare long term plans to meet the debt service commitments of the City, as well as
ng term plans to meet the debt serving term plans to meet the debt service commitments of th
coordinating future infrastructure plans with debt service needs
lans with debt service needs
5.
Coordinate and update financial planning with the current and planned Capital Improvement Plans as developed and
Coordinate and update financial planning with the current and planned Capital Improvement Plans as developed and Coordinate and update financial planning with the current and planned
Capital Improvement Plans as developed and
revised by the City Engineering staff. This requires an overview of all funding sources, including inter-governmental
This requires an overview of all funding sources, including inter-governmental This requires an overview of all funding sources, including inter-governmental
, special assessments,grants and internal funding.
sources
rants and internal fundin
g
.
tttttttttttt
6.
Provide assistance and coordinate with EDA Coordinator to ensure economic development programs are monitored
Provide assistance and coordinate with EDA Coordinator to ensure economic development programs are monitored Provide assistance and coordinate with EDA Coordinator to ensure economic
development programs are monitored
and accurate.
ffffffffffff
Percentage of General Fund Expenditures:5.0%
5.0%5.0%
Key Measures:
etedBudeted
ActualActualBudgg
ActualActualBudActualActualBud
aaaaaaaaaaaa
2014201520162017
20142015201620172014201520162017
Expenditures
$ 1,123,5831,032,513$ 1,154,300$ 1,207,900$
$ 1,123,583$ 1,123,583
1,032,5131,032,513
Population
39,52340,25440,75441,254
39,52339,523
rrrrrrrrrrrr
Expenditure/Capita
$26.12 $27.91 $28.32 $29.28
Number of Checks Issued 3,460 3,822 3,800 TBD
Rate of Return on Pooled Cash/ Investments1.37%1.38%1.32% TBD
Rate of Return on Pooled Cash/ InvestmentsRate of Return on Pooled Cash/ Investments
Total FTE
3.63.64.04.0
DDDDDDDDDDDD
Budget Comments:
The 2017 budget for Finance provides funding for current level services. The overall finance budget decreased by $42,400.
Significant changes include:
Overall decrease in Other Professional Services of $134,400. This reduction is a result of the elimination of a
professional services contract for financial consulting services. In addition, the investment manager expense has
Increased assessing service costs of $10,000;
o
An additional $20,000 for the implementation and annual maintenance costs for conversion to a paperless accounts
o
payable platform;
An additional $3,600 for the implementation and annual maintenance cost for the implementation of Capital
o
Improvement Plan software;
Lodging Tax expenditures are expected to increase based off of recent annual receipts. The lodging tax expenditures
are directly based off of lodging tax receipts, resulting in no impact to the overall General Fund budget. Ninety-five
percent of the lodging tax proceeds are used by the city to fund the Shakopee Visitors Bureau for the purpose of
marketing and promoting the city as a tourist or convention center. Five percent of lodging tax proceeds are retained
for administration of this program.
Business Units within Finance:
0151 – Finance
0157 – Lodging Tax
ttt
fff
aaa
rrr
DDD
t
BLANK
BLANKBLANK
f
a
r
D
2017 Annual Budget
Division: 15 - FINANCE
0157 -
Object0151 - LODGINGTOTAL-
AccountFINANCETAXDIVISION
6002 - WAGES
3 38,500 - 3 38,500
6122 - PERA
2 5,400 - 2 5,400
6124 - FICA
2 5,900 - 2 5,900
6135 - HEALTH
4 0,400 - 4 0,400
6139 - POST EMPLOYMENT HEALTH PLAN
1 ,700 - 1 ,700
6140 - LIFE/LTD
9 00 - 9 00
6145 - DENTAL
2 ,000 - 2 ,000
6170 - WORKERS COMPENSATION
1 ,800 - 1 ,800
WAGES & BENEFITS
4 36,600 - 4 36,600
6202 - OPERATING SUPPLIES
3 00 - - 3 3 0000
6204 - FURNISHINGS (NOT CAPITALIZED)
2 2 ,,000000 - - - 2 2 2 ,,,000000000
6210 - OFFICE SUPPLIES
2 2 ,,000000 - - - 2 2 2 ,,,000000000
6310 - ATTORNEY
5 5 0000 - - - 5 5 5 000000
6320 - LODGING TAX
ttt
- - - 3 3 3 333222,,,555000000 3 32,500
6327 - OTHER PROF SERVICES
3 3 3 111555,,,666000000 - - - 3 3 3 111555,,,666000000
6332 - POSTAGE
2 2 2 ,,,777000000 - 2 ,700
fff
6334 - TELEPHONE
2 2 2 000000 - 2 00
6336 - PRINTING/PUBLISHING
3 3 3 ,,,000000000 - 3 ,000
6351 - INSURANCE PREMIUM (IS FUND)
6351 - INSURANCE PREMIUM (IS FUND)
aaa
2 2 ,,660000 - 2 ,600
6410 - SOFTWARE - ANNUAL FEES80,600
6410 - SOFTWARE - ANNUAL FEES80,60080,600
- 8 0,600
6415 - SOFTWARE-ANNUAL FEES (IS FUND)
6415 - SOFTWARE-ANNUAL FEES (IS FUND)
rrr
9 9 9 ,,,222000000 - 9 ,200
6430 - BUILDING RENT (IS FUND)
6430 - BUILDING RENT (IS FUND)
1 3,900 - 1 3,900
6472 - CONFERENCE/SCHOOL/TRAINING
6472 - CONFERENCE/SCHOOL/TRAINING
2 ,000 - 2 ,000
6475 - TRAVEL/SUBSISTENCE
3 ,500 - 3 ,500
6480 - DUES
7 00 - 7 00
SUPPLIES AND SERVICES
DDD
4 38,800 3 32,500 7 71,300
GRAND TOTAL
8 75,400 3 32,500 1 ,207,900
Operating Budget
2017 Annual Budge
t
Planning & Development
Description of Services:
Provide effective and inclusive planning and management for the City’s ongoing development in cooperation with the City’s
Council and various boards and commissions. This includes providing land use, zoning, and related information to the City’s
residents, businesses, and other units of government, and other City Clients. Also prepares the City’s Comprehensive Plan, as
well as other long range and special planning studies. Provides and manages transit services and is responsible for the
economic development activities. Planning Department staff also serves as liaisons to the City Council, Planning Commission
(PC)and Boardof Adjustmetnand Appeals(BOAA).
Goals:
1.
Provide effective planning for the City
2.
Provide long-range and special planning studies
3.
Provide day to day assistance to clients on planning and zoning issues
Percentage of General Fund Expenditures:2.4%
Key Measures:
getedBudgeted
ActualActualBud
ActualActualBudActualActualBud
etedBudetedBud
g
2014201520162017
20142015201620172014201520162017
Expenditures
$ 475,453490,839$ 501,720$ 586,800$
$ 501,720$ 501,720
$ 475,453$ 501,720$ 586,800
$ 475,453
ttttttttttttttttttttttttttttttt
Population
39,52340,25440,75441,254
40,25440,25440,75440,754
39,523
Expenditure/Capita
$12.42 $11.81 $12.31 $14.22
$12.42 $11.81 $12.31 $14.22 $12.42 $11.81 $12.31 $14.22
Number of Case Files
45 75 49 TBD
45 75 49 TBD 45 75 49 TBD
fffffffffffffffffffffffffffffff
Number of Plats
7 11 7 TBD
7 11 7 TBD 7 11 7 TBD
Total FTE
5.05.06.05.0
5.05.05.0
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Budget Comments:
The 2017 budget for Planning & Development provides funding for current level services. Also included in the 2017 budget
The 2017 budget for Planning & Development provides funding for current level services. Also included in the 2017 budget The 2017 budget for Planning & Development provides funding
for current level services. Also included in the 2017 budget
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
is as follows:
Elimination of the position of Planning Manager
n of Planning Managern of Planning Manager
Addition of a Senior Planner - Long Range
Addition of a Senior Planner - Long RangeAddition of a Senior Planner - Long Range
Bicycle/pedestrian advisory committee expenditures have been reallocated from the park maintenance division.
Bicycle/pedestrian advisory committee expenditures have Bicycle/pedestrian advisory committee expenditures have
Planning staff intends to begin preparation of the 2040 Comprehensive Plan, Thrive 2040. Funds are requested for
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
gineering Consultants to assist in preparation of the plan
6327, Other Professional Services and 6312, En
Staff is requesting small increases in operation funding for postage for increasing the notification area and signage.
Additional increases for training and dues with the addition of another AICP planner.
Business Units within Planning & Development:
0171 – Planning
ttt
fff
aaa
rrr
DDD
Operating Budget
2017 Annual Budge
t
Facilities
Description of Services:
The Facilities Division budget provides for the operation and maintenance of City Hall and the Library. In addition, staffing
provided through the Facilities budget also provides for operation and maintenance of the Fire Stations, Police Station, Public
Works Buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are
charged to the respective division budgets.
Goals:
1.
Provide effective maintenance services for several City buildings
Percentage of General Fund Expenditures:1.6%
Key Measures:
getedBudgeted
ActualActualBud
ActualActualBudActualActualBud
etedBud
etedBud
g
g
2014201520162017
20142015201620172014201520162017
Expenditures
$ 378,072414,251$ 363,810$ 384,800$
$ 363,810$ 363,810
$ 378,072$ 378,072$ 363,810$ 363,810$ 384,800
$ 384,800
Population
39,52340,25440,75441,254
40,25440,25440,75440,754
Expenditure/Capita
$10.48 $9.39 $8.93 $9.33
$10.48 $9.39 $8.93 $9.33 $10.48 $9.39 $8.93 $9.33
Square Feet Maintained
46,922 46,922 46,922 50,940
46,922 46,922 46,922 50,940 46,922 46,922 46,922 50,940
tttttttttttttttttttttttttttt
Total FTE
4.05.03.03.0
5.05.03.03.0
ffffffffffffffffffffffffffff
Budget Comments:
The 2017 budget for Facilities provides funding for current level services.
Facilities provides funding for current level services. Facilities provides funding for current level services.
aaaaaaaaaaaaaaaaaaaaaaaaaaaa
Business Units within Facilities:
0181 – Facilities
0182 – Library
rrrrrrrrrrrrrrrrrrrrrrrrrrrr
0183 – City Hall
DDDDDDDDDDDDDDDDDDDDDDDDDDDD
tttt
ffff
aaaa
rrrr
DDDD
t
BLANK
BLANKBLANK
f
a
r
D
2017 Annual Budget
Division: 18 - FACILITIES
Object0181 - 0182 - 0183 - CITY TOTAL-
AccountFACILITIESLIBRARYHALLDIVISION
6002 - WAGES36,000
2 0,100 2 2,400 7 8,500
6005 - OVERTIME-FT-
2 00 3 00 5 00
6015 - WAGES - PART TIME/TEMP100
5 00 6 00 1 ,200
6122 - PERA2,700
1 ,500 1 ,700 5 ,900
6124 - FICA2,800
1 ,500 1 ,700 6 ,000
6135 - HEALTH13,100
- - 1 3,100
6139 - POST EMPLOYMENT HEALTH PLAN1,300
- - 1 ,300
6140 - LIFE/LTD600
- - 6 00
6145 - DENTAL1,500
- - 1 ,500
6170 - WORKERS COMPENSATION2,900
- - 2 ,900
WAGES & BENEFITS61,000
61,000
61,000
2 2 2 333,,,888000000 2 6,700 1 11,500
6202 - OPERATING SUPPLIES200
200200
2 2 2 ,,,000000000 3 ,000 5 ,200
6210 - OFFICE SUPPLIES100
100100
100100
--- - 1 00
6212 - UNIFORMS/CLOTHING1,000
1,0001,000
1,0001,000
--- - 1 ,000
6222 - MOTOR FUELS & LUBRICANTS1,500
1,500
1,500
tttt
-- - 1 ,500
1,500
6230 - BUILDING MAINT SUPPLIES-9,000
-
-
5 5 5 ,,,000000000 4 ,000
6240 - EQUIPMENT MAINTENANCE200
200200
ffff 2 00 2 00 6 00
6315 - BUILDING MAINT.-
-
2 0,000 1 2,000 3 2,000
6326 - CLEANING SERVICES-
--
2 4,400 1 6,000 4 0,400
6334 - TELEPHONE1,000
1,000
aaaa
2 ,800 - 3 ,800
6336 - PRINTING/PUBLISHING100
- - 1 00
6351 - INSURANCE PREMIUM (IS FUND)2,000
6351 - INSURANCE PREMIUM (IS FUND)
rrrr
3 ,700 2 ,600 8 ,300
6362 - ELECTRIC-
3 2,000 2 1,000 5 3,000
6364 - WATER-
3 00 4 00 7 00
6365 - GAS-
8 ,400 6 ,500 1 4,900
6366 - SEWER-
3 00 3 00 6 00
6368 - STORM-
DDDD
5 00 2 00 7 00
6415 - SOFTWARE-ANNUAL FEES (IS FUND)4,600
- - 4 ,600
6425 - EQUIPMENT RENT (IS FUND)5,900
- - 5 ,900
6430 - BUILDING RENT (IS FUND)10,400
8 0,100 - 9 0,500
6480 - DUES200
- - 2 00
6490 - SUBSCRIPTIONS/PUBLICATIONS-
- 2 00 2 00
SUPPLIES AND SERVICES27,20066,400
1 79,700 2 73,300
GRAND TOTAL88,200
2 03,500 9 3,100 3 84,800
t
BLANK
BLANKBLANK
f
a
r
D
Operating Budget
2017 Annual Budge
t
Public Safety
Expenditures as % of General Fund
Divisions:
The main divisions under Public Safety consist of the
following:
Police
Fire
Building Inspections
Public Safety
45.1%
Building Inspector
Director of Planning Building Permit
Building Official
& DevelopmentCoordinator
tttttttt
Administrative
Assistant
ffffffff
Records Technician
Records Supervisor
Records Specialist
aaaaaaaa
Task Force SergeantTask Force Officer
rrrrrrrr
Services Division
Investigator
Captain
Administrative Investigative
AssistantAide/Crime Analyst
City Administrator
CSO
Investigation Sergeant
DDDDDDDD
Evidence Technician
Police Chief
Crime Prevention
Specialist
Administrative Victim/Community
SergeantServices Coordinator
Beat One SergeantPatrol Officer
Operations Division
Captain
Beat Two SergeantPatrol Officer
Office Service Worker
Beat Three SergeantPatrol Officer
Fire ChiefFire Marshal
Full-Time Firefighter
Operating Budget
2017 Annual Budge
t
Police
Description of Services:
It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens
through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of
Shakopee. The primary services of the Police Department are heavily focused in safety. This includes the prevention of
crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious,
or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution
and reassure the community of its safety.
Goals:
1.
Maintain the high level of emergency response and law enforcement
2.
Maintain a high level of pro-active crime prevention
3.Recruit, retain and support a skilled workforce
4.
Employ efficient and effective operations to meet service expectations and foster strong community support.
Employ efficient and effective operations to meet service expectations and foster strong community support. Employ efficient and effective operations to meet service expectations and
foster strong community support.
Percentage of General Fund Expenditures:32.9%
32.9%
Key Measures:
ttttttttttttttttttttttttttttttttt
getedBudgeted
ActualActualBud
ActualActualBudActualActualBud
etedBudetedBud
gg
2014201520162017
20142015201620172014201520162017
Expenditures
$ 7,527,5307,231,452$ 7,750,810$ 7,980,000$
$ 7,527,530$ 7,527,530
$ 7,527,530$ 7,750,810$ 7,750,810$ 7,750,810$ 7,750,810$ 7,750,810
7,231,452
fffffffffffffffffffffffffffffffff
$ 7,527,530
Population
39,52340,25440,75441,254
39,52340,25440,254
Expenditure/Capita
$182.97 $187.00 $190.19 $193.44
$182.97 $187.00 $190.19 $193.44 $182.97 $187.00 $190.19 $193.44
Crimes Reported
2,146 2,632 2,540 TBD
2,146 2,632 2,540 TBD 2,146 2,632 2,540 TBD
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Crimes Cleared
1,154 1,443 1,349 TBD
1,154 1,443 1,349 TBD 1,154 1,443 1,349 TBD
Percent of Crimes Cleared
54 55 5,390 TBD
54 55 5,390 TBD 54 55 5,390 TBD
Metro Average % of Crimes Cleared
45 44 TBD TBD
Metro Average % of Crimes ClearedMetro Average % of Crimes Cleared
45 44 TBD TBD 45 44 TBD TBD
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Sworn Officers (budgeted)
47 48 48 48
47 48 48 48 47 48 48 48
56.558.558.559.5
Total FTE
56.556.5
Budget Comments:
The 2017 budget for Police provides funding for current level services. Also included in the 2017 budget is as follows:
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
New Investigative Aid/Crime Analyst position.
The 2016 Final Budget includes $60,000 for the acquisitoin of body cameras and supporting equipment.
Business Units within Police:
0311 – Police0318 – Police Facilities
0312 – Patrol0319 – Code Enforcement
0313 – Investigation0352 – Tribal Services
0314 – Records0359 – Police Grants
0316 – Training0364 – Pawn Shops
0317 – Police Services
ttt
fff
aaa
rrr
DDD
2017 Annual Budget
Division: 31 - POLICE DEPARTMENT
Object0311 - 0312 - 0313 - 0314 -
AccountPOLICEPATROLINVESTIGATIONRECORDS
6002 - WAGES 549,700
4 27,3003,066,600 3 55,900
6005 - OVERTIME-FT 17,000
- 1 10,000 1 ,000
6010 - PREMIUM PAY -
- 9 ,000 -
6015 - WAGES - PART TIME/TEMP 28,200
- - -
6122 - PERA 87,500
6 4,000 4 99,000 2 6,800
6124 - FICA 15,800
9 ,900 6 8,800 2 7,300
6135 - HEALTH -
4 87,300 - -
6139 - POST EMPLOYMENT HEALTH PLAN -
2 4,700 - -
6140 - LIFE/LTD -
1 3,500 - -
6145 - DENTAL -
2 9,700 - - -
6170 - WORKERS COMPENSATION -
1 44,300 - - -
6186 - PENSION EXPENSE -
4 5,000 - - - -
WAGES & BENEFITS1,245,700 698,200
3 3 3 ,,,777555333,,,444000000 4 11,000
6202 - OPERATING SUPPLIES 2,000
5 5 5 ,,,000000000 4 4 4 000,,,000000000 2 ,500
6210 - OFFICE SUPPLIES500
5 5 5 000000 2 2 2 ,,,000000000 7 ,000
6212 - UNIFORMS/CLOTHING500-
tttt
1 1 1 ,,,000000000 1 1 1 555,,,000000000
6213 - FOOD 400
2 2 2 000000 5 5 5 000000 -
6222 - MOTOR FUELS & LUBRICANTS -
ffff
2 2 2 000000 8 8 8 000,,,000000000 -
6230 - BUILDING MAINT SUPPLIES -
- - - -
6240 - EQUIPMENT MAINTENANCE -
- - - 1 1 1 555,,,000000000 -
6310 - ATTORNEY -
aaaa
6 6 6 ,,,000000000 6 ,000 -
6315 - BUILDING MAINT. -
- - - - -
6316 - EQUIPMENT MAINTENANCE -
6316 - EQUIPMENT MAINTENANCE
rrrr
5 5 5 ,,,000000000 6 6 6 000,,,000000000 -
6327 - OTHER PROF SERVICES 2,000
3 3 22,,000000 8 ,000 4 ,000
6332 - POSTAGE 1,000
4 ,000 4 00 1 00
6334 - TELEPHONE -
2 2,700 5 ,500 -
6336 - PRINTING/PUBLISHING-
1 0,000 6 ,000 4 ,000
6351 - INSURANCE PREMIUM (IS FUND) -
DDDD
1 28,700 - -
6362 - ELECTRIC -
- - -
6364 - WATER -
- - -
6365 - GAS -
- - -
6366 - SEWER -
- - -
6368 - STORM- -
- -
6415 - SOFTWARE-ANNUAL FEES (IS FUND) 11,500
1 3,800 9 6,600 1 6,100
6425 - EQUIPMENT RENT (IS FUND) -
- 2 23,500 -
6430 - BUILDING RENT (IS FUND) -
- - -
6472 - CONFERENCE/SCHOOL/TRAINING 5,000
3 ,000 1 5,000 2 ,000
6475 - TRAVEL/SUBSISTENCE 1,000
5 ,000 2 ,000 -
6480 - DUES -
3 ,000 4 7,000 -
6490 - SUBSCRIPTIONS/PUBLICATIONS -
6 00 - -
SUPPLIES AND SERVICES 23,900
2 40,700 6 22,500 3 5,700
GRAND TOTAL1,486,400 722,100
4 ,375,900 4 46,700
0317 - 0318 - 0352 - 0359 - 0364 -
0316 - POLICEFACILITIES - 0319 - CODE TRIBALPOLICEPAWNTOTAL-
TRAININGSERVICESPOLICEENFORCEMENTSERVICESGRANTSSHOPSDIVISION
44,700
1 78,000 4 9,6001 65,800 1 0,400 - - 4 ,848,000
2 ,000 9 0,0008 002 00- 2 5,000 - 2 46,000
- - - - - - - 9 ,000
- - 2 004 00- - - 2 8,800
3,500
2 9,000 1 4,9001 2,400 1 ,700 1 ,900 - 7 40,700
3,500
2 ,800 7 ,5001 2,700 2 00 1 ,900 - 1 50,400
- - 8,700- - - - 4 96,000
- - - - - - - 2 4,700
- - - - - - - 1 3,500
- --
- - - - - - - 2 2 99,,770000
- - 1,900- - - - - - - - - - 1 1 1 444666,,,222000000
- - - - - - - - - - - - - 4 4 4 555,,,000000000
63,300
2 11,800 1 62,0001 91,500 1 1 1 222,,,333000000 2 2 2 888,,,888000000 - 6 ,778,000
- - 2,5005 5 0000- - - - - - - - - 5 5 5 222,,,555000000
- - - - - - - - - - - - - - 1 1 1 000,,,000000000
ttt
- - - - - - - - - - - - - - 1 1 1 666,,,555000000
- - - 2 2 2 ,,,000000000- - - - - - - - - 3 3 3 ,,,111000000
fff
- - - - - - - - - - - - 8 8 00,,220000
- - 8,000- - - - - 8 ,000
- - 5 5 0000- - - - - 1 5,500
- 3,000-
3,0003,000
aaa
- - - - - - 1 5,000
- - - - - 22224444,,,,000000000000- - - - - - 2 4,000
rrr
- - - - - - 77777,,,,,000000000000000- - - - 7 2,000
96,000
- - - - - 3 3 55,,000000- - 15,000
- - - - - - - - 5 ,500
- - - - - - - - 2 8,200
- - - - - - - 2 0,000
DDD
- - 3,200- - - - 1 31,900
- - 43,000- - - - 4 3,000
- - 3,000- - - - 3 ,000
- - 20,000- - - - 2 0,000
- -
- - 4 00
- - 4 00
- - 2,300- - - - 2 ,300
- - - 6 ,900- - - 1 44,900
- - - - - - - 2 23,500
- - 102,700- - - - 1 02,700
- - - 2 00- - - 2 5,200
- - - - - - - 8 ,000
- - - - - - - 5 0,000
- - - - - - - 6 00
1,202,000
- - 216,6004 7,600- - 15,000
279,900 7,980,000
2 11,800 1 62,0002 39,100 1 2,300 2 8,80015,000
Operating Budget
2017 Annual Budge
t
Fire
Description of Services:
Provide fire suppression, fire prevention/education, inspection and training. Maintain the fire stations and equipment on a 24
hour basis in order to insure the safety and protection of the City of Shakopee, and Jackson and Louisville Townships.
Goals:
Keep department expenditures equivalent with increase in population in the fire protection district
1.
2.
Provide quality community service in an effective and efficient manner
3.
To provide a first-due engine company within a 1.5 mile radius of any built upon area of the city
Percentage of General Fund Expenditures:8.9%
Key Measures:
etedBudeted
ActualActualBudgg
ActualActualBudActualActualBud
etedBudetedBud
g
2014201520162017
20142015201620172014201520162017
Expenditures
$ 2,096,5222,243,850$ 2,059,380$ 2,160,400$
$ 2,059,380$ 2,059,380
$ 2,096,522$ 2,096,522$ 2,059,380$ 2,059,380$ 2,059,380$ 2,160,400$ 2,160,400$ 2,160,400$ 2,160,400$ 2,160,400
Population
39,52340,25440,75441,254
40,25440,754
40,754
tttttttttttttttttttttttttttttttttttttttt
40,254
Expenditure/Capita
$56.77 $52.08 $50.53 $52.37
$56.77 $52.08 $50.53 $52.37 $56.77 $52.08 $50.53 $52.37
Number of Calls
735 726 750 760
735 726 750 760 735 726 750 760
Miles to Furthest City Dwelling
6 6 6 6
ffffffffffffffffffffffffffffffffffffffff
6 6 6 6 6 6 6
6
Total FTE
7.07.07.07.0
7.07.0
7.0
Paid On Call Firefighters
46.046.046.046.0
46.046.046.0
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
46.0
Budget Comments:
The 2017 budget for Fire provides funding for current level services. Also included in the 2017 budget is as follows:
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
The 2017 budget for Fire provides funding for current level services. Also included in the 2017 budget is as follows:The 2017 budget for Fire provides funding for current level services.
Also included in the 2017 budget is as follows:
State Fire Aid received from the State is paid to the fire relief. Revenues and Expenditures reflect the amount
State Fire Aid received from the State is paid to the fiState Fire Aid received from the State is paid to the fi
y the state.
determined b
Equipment needs continue to be updated, as well as the parameters for replacement. These annual charges continue to
Equipment needs continue to be updated,Equipment needs continue to be updated, as well as the parameters for replacemen as well as the parameters for replacemen
ge as the communitygrowth drives the needs for the department.
chan
rowth drives the needs for the derowth drives the needs for the de
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
Business Units within Fire:
0321 – Fire
0323 – Fire Facilities
t
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BLANKBLANK
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2017 Annual Budget
Division: 32 - FIRE
0323 -
Object-TOTAL-
FACILITIES
Account0321 - FIRE FIREDIVISION
6002 - WAGES 17,700
5 20,700 5 38,400
6005 - OVERTIME-FT-
8 ,000 8 ,000
6015 - WAGES - PART TIME/TEMP200
3 02,000 3 02,200
6122 - PERA 1,300
7 9,400 8 0,700
6124 - FICA 1,400
3 5,600 3 7,000
6135 - HEALTH 2,800
6 8,400 7 1,200
6139 - POST EMPLOYMENT HEALTH PLAN-
2 ,900 2 ,900
6140 - LIFE/LTD-
1 ,500 1 ,500
6145 - DENTAL-
3 ,500 3 ,500
6170 - WORKERS COMPENSATION600
6 1,700 6 2,300
WAGES & BENEFITS24,000
24,000
1 ,083,700 1 ,107,700
6202 - OPERATING SUPPLIES1,500
1,5001,500
1 40,000 1 41,500
6210 - OFFICE SUPPLIES-
--
1 ,800 1 ,800
6212 - UNIFORMS/CLOTHING-
-
5 5 ,,000000 5 5 5 ,,,000000000
6213 - FOOD-
-
2 2 ,,550000 2 2 2 ,,,555000000
6222 - MOTOR FUELS & LUBRICANTS-
-
2 2 00,,000000 2 2 2 000,,,000000000
6230 - BUILDING MAINT SUPPLIES 3,000
3,0003,000
tt
5 5 0000 3 ,500
6240 - EQUIPMENT MAINTENANCE200
200200
5 5 5 ,,,000000000 5 ,200
6310 - ATTORNEY-
ff
6 6 6 000000 6 00
6315 - BUILDING MAINT. 15,000
15,00015,000
5 5 5 ,,,000000000 20,000
6316 - EQUIPMENT MAINTENANCE50,000-
50,00050,000
5 0,000
6327 - OTHER PROF SERVICES-
aa
1 1 1 999,,,000000000 1 9,000
6332 - POSTAGE-
3 3 3 ,,,555000000 3 ,500
6334 - TELEPHONE-
5 5 5 ,,,111000000 5 ,100
6336 - PRINTING/PUBLISHING-
rr
3 3 ,,000000 3 ,000
6339 - COMPUTER ACCESS-
5 ,300 5 ,300
6351 - INSURANCE PREMIUM (IS FUND) 5,000
2 1,200 2 6,200
6362 - ELECTRIC
- 37,000 3 7,000
6364 - WATER
- 3,000 3 ,000
6365 - GAS
DD
- 21,000 2 1,000
6366 - SEWER 500
- 5 00
6368 - STORM
- 1,500 1 ,500
6410 - SOFTWARE - ANNUAL FEES-
4 ,000 4 ,000
6415 - SOFTWARE-ANNUAL FEES (IS FUND)-
2 7,600 2 7,600
6425 - EQUIPMENT RENT (IS FUND)-
2 14,000 2 14,000
6430 - BUILDING RENT (IS FUND)
- 99,300 9 9,300
6472 - CONFERENCE/SCHOOL/TRAINING-
2 5,000 2 5,000
6475 - TRAVEL/SUBSISTENCE-
3 0,000 3 0,000
6480 - DUES-
3 4,000 3 4,000
6490 - SUBSCRIPTIONS/PUBLICATIONS 2,000-
2 ,000
187,000811,100
SUPPLIES AND SERVICES
624,100
6630 - PAYMENT TO FIRE RELIEF-
2 41,600 2 41,600
MISCELLANEOUS EXPENSE-
2 41,600 2 41,600
GRAND TOTAL211,000
1 ,949,400 2 ,160,400
Operating Budget
2017 Annual Budge
t
Building Inspections
Description of Services:
Provide effective and timely review of building permit and other building related applications and inspections to the City’s
constituents and outside parties.
Goals:
Maintain a reasonable and timely schedule for review of individual building-related permits.
1.
Provide efficient and cost-effective permit and inspection services.
2.
3.
Maintain and provide training and educational opportunities to ensure staff is working with the most current and
updated skill sets required for this work flow.
Percentage of General Fund Expenditures:3.3%
Key Measures:
getedBudgeted
ActualActualBud
ActualActualBudActualActualBud
etedBudetedBud
gg
2014201520162017
20142015201620172014201520162017
Expenditures
$ 645,720703,724$ 606,910$ 796,200$
$ 606,910$ 606,910$ 796,200
$ 645,720$ 606,910$ 606,910$ 606,910$ 796,200$ 796,200
$ 796,200
$ 796,200
Population
39,52340,25440,75441,254
40,25440,25440,754
Expenditure/Capita
$17.81 $16.04 $14.89 $19.30
$17.81 $16.04 $14.89 $19.30 $17.81 $16.04 $14.89 $19.30
tttttttttttttttttttttttttttttttttt
Number of Inspections
7,032 6,872 5,130 6,840
7,032 6,872 5,130 6,840 7,032 6,872 5,130 6,840
Number of Permits
3,557 3,653 2,845 3,793
3,557 3,653 2,845 3,793 3,557 3,653 2,845 3,793
Average Inspection/Employee
1,172 1,375 1,283 1,710
ffffffffffffffffffffffffffffffffff
1,172 1,375 1,283 1,710 1,172 1,375 1,283 1,710
Total FTE
5.05.05.05.0
5.05.0
5.0
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Budget Comments:
The 2017 budget for Building Inspections provides funding for current level services. Also included in the 2017 budget is as
The 2017 budget for Building Inspections provides funding for current level services. Also included in the 2017 budget is as The 2017 budget for Building Inspections provides funding
for current level services. Also included in the 2017 budget is as
follows:
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Increase in software cost with moving to electronic plan review (projectdocs)
Increase in software cost with moving Increase in software cost with moving to electronic plan review (projectdocs)to electronic plan review (projectdocs)
Increase in hardware costs for infield electronic inspections
Increase in hardware costs for infield electronic inspectionsIncrease in hardware costs for infield electronic inspections
Business Units within Building Inspections:
ections:
0331 - Inspection
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
0332 – Plan Review
n
0333 – Building Inspectio
0334 – Plumbing/Heating Inspection
tttt
ffff
aaaa
rrrr
DDDD
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2017 Annual Budget
Division: 33 - BUILDING INSPECTIONS
0333 - 0334 -
Object0331 - 0332 - PLAN BUILDINGPLUMB/HEATTOTAL-
AccountINSPECTIONREVIEWINSPECTIONINSPECTIONDIVISION
6002 - WAGES 108,00056,900 243,400 30,200
4 38,500
6122 - PERA 8,7004,300 18,300 2,300
3 3,600
6124 - FICA 7,9004,400 18,600 2,300
3 3,200
6135 - HEALTH -43,200 - -
4 3,200
6139 - POST EMPLOYMENT HEALTH PLAN -2,100 - -
2 ,100
6140 - LIFE/LTD -1,100 - -
1 ,100
6145 - DENTAL -2,500 - -
2 ,500
6170 - WORKERS COMPENSATION -1,600 - -
1 ,600
WAGES & BENEFITS 124,600116,100 280,300 34,800
5 55,800
6202 - OPERATING SUPPLIES -500 - -
5 00
6210 - OFFICE SUPPLIES -500 - -
-
5 00
6212 - UNIFORMS/CLOTHING -2,000 - -
-
2 ,000
6222 - MOTOR FUELS & LUBRICANTS -2,200--2,200
-
6240 - EQUIPMENT MAINTENANCE500---
-
5 00
6310 - ATTORNEY600---
--
6 00
6316 - EQUIPMENT MAINTENANCE5,000---
5,000
-
5 ,000
6327 - OTHER PROF SERVICES100,000---
100,000
--
1 00,000
6332 - POSTAGE600---
600
ttt
-
6 00
6334 - TELEPHONE2,500---
2,500
-
2 ,500
6336 - PRINTING/PUBLISHING2,700---
2,700
-
2 ,700
fff
6351 - INSURANCE PREMIUM (IS FUND)4,600---
4,6004,600
--
4 ,600
6410 - SOFTWARE - ANNUAL FEES63,600---
63,60063,600
6 3,600
6415 - SOFTWARE-ANNUAL FEES (IS FUND)11,500---
11,50011,500
6415 - SOFTWARE-ANNUAL FEES (IS FUND)
1 1,500
6420 - EQUIPMENT RENT10,000 aaa---
10,00010,000
1 0,000
6425 - EQUIPMENT RENT (IS FUND)5,600---
5,6005,600
5 ,600
6430 - BUILDING RENT (IS FUND)17,300---
17,30017,300
rrr
1 7,300
6472 - CONFERENCE/SCHOOL/TRAINING2,500---
6472 - CONFERENCE/SCHOOL/TRAINING
2,5002,500
2 ,500
6475 - TRAVEL/SUBSISTENCE600-- 600-
6480 - DUES800---
8 00
6490 - SUBSCRIPTIONS/PUBLICATIONS700---
7 00
SUPPLIES AND SERVICES234,300---
2 34,300
DDD
6650 - CREDIT CARD FEES6,000---
6 ,000
6660 - BANK FEES- NSF FEE100---
1 00
MISCELLANEOUS EXPENSE6,100---
6 ,100
GRAND TOTAL356,500124,600280,30034,800
7 96,200
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Operating Budget
2017 Annual Budge
t
Public Works
Expenditures as % of General Fund
Divisions:
The main divisions under Public Works consist of the
following:
Engineering
Street
Fleet
Public Works
13.9%
Project
Coordinator
tttttttttt
Senior Engineering
Technician
ffffffffff
Assistant City Engineering
EngineerTechnician
Administrative
GIS Specialist
Assistant
aaaaaaaaaa
Project Engineer
Public Works
City Administrator
Director/Engineer
rrrrrrrrrr
Maintenance
Street Foreman
Operator
Street/Utility
Supervisor
Senior Public
Works Technician
Administrative
Assistant
Public Works
Superintendent
Lead MechanicMechanic
DDDDDDDDDD
Natural Resource
Technician
Operating Budget
2017 Annual Budge
t
Engineering
Description of Services:
Conduct field investigations, collect engineering data and specify the criteria for the investigations. Furnish designs,
drawings, specifications and criteria. Secure bids, assist with contract rewards, and oversee and inspect construction. Testing
and approving all sanitary sewer, storm sewer and roadway construction projects. Prepare all reports and studies required to
preserve Municipal State Aid Funding received by the City. Review all public facilities proposed in the City, Wetland
Conservation Act administration, review of building permits, Right of Way Management and Permitting, providing
engineering assistance to other Departments, review technical engineering material and provide for City Council, City staff,
City Commissions and Committees.
Goals:
Efficiently, but accurately, provide the services necessary to insure public improvements are designed and
1.
Efficiently, but accurately, provide the services necessary to insure public improvements are designed and
installed per City Standards.
Keep public improvement project costs to within 20% of the cost estimated in the feasibility report.
2.
of the cost estimated of the cost estimated in the feasibility report. in the feasibility report.
Percentage of General Fund Expenditures:3.2%
Measures:
Key
ActualActualBudgetedBudgeted
ActualActualBudActualActualBudetedBud
gg
etedBud
tttttttttttttttttttttttttttttttttttttttttt
2014201520162017
20142015201620172014201520162017
Expenditures
$ 642,942657,928$ 627,340$ 786,200$
$ 642,942$ 642,942$ 642,942$ 627,340$ 627,340$ 627,340$ 627,340
657,928
$ 627,340
Population
39,52340,25440,75441,254
ffffffffffffffffffffffffffffffffffffffffff
39,52340,25440,254
Expenditure/Capita
$16.65 $15.97 $15.39 $19.06
$16.65 $15.97 $15.39 $19.06 $16.65 $15.97 $15.39 $19.06
Number of Projects
7 9 11 TBD
7 9 11 TBD 7 9 11 TBD
Value of Projects
7,200,000 4,300,000 8,808,000 TBD
7,200,000 4,300,000 8,808,000 TBD 7,200,000 4,300,000 8,808,000 TBD
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Number of Private Subdivision Permits
umber of Private Subdivision Permits umber of Private Subdivision Permits
1 2 2 TBD
1 2 2 TBD 1 2 2 TBD
Issued
Number of Private Grading Permits
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Number of Private Grading Permits Number of Private Grading Permits
14 11 11 TBD
14 11 11 TBD 14 11 11 TBD
Issued
Number of ROW Permits Issued
764 720 TBD TBD
764 720 TBD TBD 764 720 TBD TBD
Total FTE
7.87.87.88.0
7.87.8
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
Budget Comments:
The 2017 budget for Engineering provides funding for current level services. Also included in the 2017 budget is as follows:
Project management of City permits.
Transportation/Traffic Engineering for local streets.
Management of developer projects
Coordination of County projects, coordinate with SMSC, Right-of-Way management and coordination and
coordination with SPUC.
gineering:
Business Units within En
0411 – Engineering Management
0412 – County Projects
0413 – Transportation
0419 – Right-Of-Way Management
5000 – Engineering Projects
5500 – Engineering Developer Projects
ttttt
fffff
aaaaa
rrrrr
DDDDD
2017 Annual Budget
Division: 41 - ENGINEERING
0412 - 0413 -
Object0411 - COUNTYTRANSPORT
AccountENGINEERINGPROJECTSATION
6002 - WAGES137,60028,800
1 5,500
6005 - OVERTIME-FT--
-
6015 - WAGES - PART TIME/TEMP2,000-
-
6122 - PERA10,3002,200
1 ,200
6124 - FICA10,7002,200
1 ,200
6135 - HEALTH54,200-
-
6139 - POST EMPLOYMENT HEALTH PLAN3,400-
-
6140 - LIFE/LTD1,900-
1,900
1,900
-
6145 - DENTAL4,000-
4,000
4,000
4,0004,000
-
6170 - WORKERS COMPENSATION2,800-
2,8002,800
2,800
-
WAGES & BENEFITS226,90033,200
226,900226,900
1 1 1 777,,,999000000
6202 - OPERATING SUPPLIES6,000-
6,0006,000
6,0006,000
-
6210 - OFFICE SUPPLIES2,500-
2,5002,500
2,5002,500
tttt
-
6212 - UNIFORMS/CLOTHING250-
250
250
-
6213 - FOOD200-
200200
200200
ffff
-
6222 - MOTOR FUELS & LUBRICANTS2,500-
2,5002,500
2,5002,500
-
6240 - EQUIPMENT MAINTENANCE2,000-
2,0002,000
2,0002,000
-
6310 - ATTORNEY4,000500
aaaa
-
6312 - ENGINEERING CONSULTANTS6,000
6312 - ENGINEERING CONSULTANTS
-9,000
6327 - OTHER PROF SERVICES5,000-
6327 - OTHER PROF SERVICES
rrrr
-
6332 - POSTAGE1,000-
-
6334 - TELEPHONE3,500-
-
6336 - PRINTING/PUBLISHING2,000-
-
6351 - INSURANCE PREMIUM (IS FUND)6,400-
-
6351 - INSURANCE PREMIUM (IS FUND)
6410 - SOFTWARE - ANNUAL FEES8,400-
DDDD
-
6415 - SOFTWARE-ANNUAL FEES (IS FUND)23,000-
-
6425 - EQUIPMENT RENT (IS FUND)10,300-
-
6430 - BUILDING RENT (IS FUND)19,400-
-
6472 - CONFERENCE/SCHOOL/TRAINING3,500-
-
6475 - TRAVEL/SUBSISTENCE1,000-
-
6480 - DUES750-
-
6490 - SUBSCRIPTIONS/PUBLICATIONS250-
-
SUPPLIES AND SERVICES107,950
-9,500
GRAND TOTAL334,85042,700
1 7,900
5500 -
5000 - ENGINEERING
0419 - ROW ENGINEERINGDEVELOPERTOTAL-
MGTPROJECTSPROJECTSDIVISION
219,20067,700
2 9,800 4 98,600
12,000-
- 1 2,000
6,700300
- 9 ,000
17,7005,100
2 ,200 3 8,700
18,6005,200
2 ,300 4 0,200
--
- 5 4,200
--
- 3 ,400
--
- 1 ,900
--
- 4 4 4 ,,,000000000
--
- 2 2 2 ,,,888000000
274,20078,300
3 4,300 6 6 6 666444,,,888000000
--
- 6 6 6 ,,,000000000
--
tt
2 00 2 2 2 ,,,777000000
--
-
- 2 2 2 555000
--
-
ff
- 2 2 2 000000
--
-
- 2 2 2 ,,,555000000
--
--
- 2 2 2 ,,,000000000
--
aa
-
7 50 5 5 ,,225500
--
--
- 1 1 1 555,,,000000000
--
----
rr
1 ,500 6 ,500
--
--
- 1 ,000
--
-
1 ,500 5 ,000
--
- 2 ,000
--
- 6 ,400
--
DD
- 8 ,400
--
- 2 3,000
--
- 1 0,300
--
- 1 9,400
--
- 3 ,500
--
- 1 ,000
--
- 7 50
--
- 2 50
--
3 ,950 1 21,400
274,20078,300
3 8,250 7 86,200
Operating Budget
2017 Annual Budge
t
Street
Description of Services:
Maintain bituminous and gravel roadways/alleys, traffic signs/striping, snowplowing/ice control, street sign
fabrication/installation, boulevard tree trimming/removal, and disease tree prevention.
Goals:
Provide snowplowing and ice control in a timely and cost effective manner.
1.
Provide street/alley maintenance in a cost effective manner.
2.
3.
Address needs of the community through planning processes and prioritization of work flow.
Percentage of General Fund Expenditures:8.9%
Key Measures:
getedBudgeted
ActualActualBud
ActualActualBudActualActualBud
2014201520162017
201520152016
Expenditures
$2,195,876$2,001,289$1,934,790$2,151,100
$$
2,001,2892,001,2891,934,790
1,934,790
Population
39,52340,25441,254
40,25440,254
4 4 00,,775544
Expenditure/Capita
49.7247.4752.14
$ 55.56$ $$
$ $
49.7249.72
153.8153.8153.8TBD
Street Miles
153.8153.8153.8
tttttttttttttttttttttttttttttttttttttttttttttttttttttttt
Not Availableest. 13.8 CL-Milesest. 11.2 CL-MilesTBD
Streets Sealcoated
Not Availableest. 13.8 CL-Milesest. 11.2 CL-MilesNot Availableest. 13.8 CL-Milesest. 11.2 CL-Miles
10.310.310.3TBD
Alley Miles
10.310.3
10.3
Not AvailableNot Available1 concrete at 300 ftTBD
Alleys Paved ffffffffffffffffffffffffffffffffffffffffffffffffffffffff
Not AvailableNot Available1 concrete at 300 ftNot AvailableNot Available1 concrete at 300 ft
Not AvailableNot Available2803TBD
Number of Street Lights
Not AvailableNot AvailableNot AvailableNot Available
15 Poles, 18 Light 14 Poles, 12 light
Nuber ofStreet lights replaced
15 Poles, 18 Light 15 Poles, 18 Light
Not AvailableFixtures, 6 Light fixtures, 13 Light TBD
Not AvailableNot AvailableFixtures, 6 Light Fixtures, 6 Light
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Repairs Repairs
ReRe
Number of SignsNot AvailableNot Available4,222TBD
Not AvailableNot AvailableNot AvailableNot Available
Number of Signs replacedNot AvailableNot Available250TBD
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Not AvailableNot AvailableNot AvailableNot Available
Snowplowing Occurances21TBD
2121
1 57 as of October
9.09.09.09.0
Total FTE
9.09.0
Budget Comments:
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
The 2017 budget for Street provides funding for current level services. Also included in the 2017 budget is as follows:
Street maintenance includes signs, pavement preservation, and striping.
Maintenance of street lights in coordination with SPUC.
Clean Up Day, Derby Days support and other events.
Business Units within Street:
0421 – Street Management0428 – Seal Coating
0422 – Boulevard Tree/Weed0429– Facilities PW Building
0423 – Sign Maintenance0430 – Alley Maintenance
0424 – Snow/Sand0432 – Sidewalk Maintenance
0425 – PW Building/Yard Maintenance0433 – Striping
0426 – Equipment Maintenance0434 – Clean-Up Day
0427 – Street Maintenance
t
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2017 Annual Budget
Division: 42 - STREET MAINTENANCE
0425 -
0422 - PW
BLVD0423 - 0424 - BLDG0426 -
Object0421 - TREE & SIGNSNOW & YARDEQUIPMENT
AccountSTREETWEEDMAINTSANDMAINTMAINT
6002 - WAGES 58,400237,900 32,500 128,700 24,400 1,200
6005 - OVERTIME-FT -
2 ,000 3 00 - 3 0,000 -
6015 - WAGES - PART TIME/TEMP -
4 ,900 3 ,800 2 ,700 4 ,300 1 ,000
6122 - PERA 100
1 8,000 4 ,400 2 ,400 1 1,900 1 ,800
6124 - FICA 100
1 8,800 4 ,800 2 ,700 1 2,400 2 ,000
6135 - HEALTH -
7 6,300 - - - -
6139 - POST EMPLOYMENT HEALTH PLAN -
3 ,500 - - - -
6140 - LIFE/LTD -
1 ,600 - - - -
6145 - DENTAL -
4 ,300 - - - - - - - -
6170 - WORKERS COMPENSATION -
3 2,700 - - - - - - - - - - - -
WAGES & BENEFITS400,00071,700 187,30040,300 29,200 1,400
71,70071,70040,30040,300
187,300
6202 - OPERATING SUPPLIES 2,000 1,500
2,000
2,000
3 3 3 3 3 ,,,,,555550000000000 5 5 5 5 5 00000000003333366666,,,,,000000000000000 4 ,000
6210 - OFFICE SUPPLIES -
5 5 0000 - - - 4 4 4 000000 - -
6212 - UNIFORMS/CLOTHING -
1 1 33,,000000 - - - - - - - - - - -
-
tttt
6213 - FOOD -
3 3 0000 - - - - - - - - -
- - -
6215 - MATERIALS 1,500 -
- - - - - - - - - 111111000,,,000000000
6222 - MOTOR FUELS & LUBRICANTS 500
ffff
4 4 4 222,,,000000000 2 2 2 000000 - - -
6230 - BUILDING MAINT SUPPLIES -
- - - - - - - - - - - -
- - -
6240 - EQUIPMENT MAINTENANCE
- - - - - - - - - - - -
- - - 333000,,,000000000
6315 - BUILDING MAINT. -
aaaa
- - - - - - - - - - - -
- - -
6316 - EQUIPMENT MAINTENANCE
6316 - EQUIPMENT MAINTENANCE
- - - - - - - - - - - -
- - - 222555,,,000000000
6322 - PAVEMENT PRESERVATION -
6322 - PAVEMENT PRESERVATION
rrrr
- - - - - - - - - -
6327 - OTHER PROF SERVICES - -
5 5 5 ,,,555000000 2 2 2 ,,,000000000 5 5 5 000000 -
6332 - POSTAGE -
1 00 - - - -
6334 - TELEPHONE -
4 ,700 - - - -
6336 - PRINTING/PUBLISHING -
1 ,000 - - - -
6351 - INSURANCE PREMIUM (IS FUND) -
DDDD
3 2,600 - - - -
6362 - ELECTRIC -
- - - - -
6364 - WATER -
- - - - -
6365 - GAS -
- - - - -
6366 - SEWER -
- - - - -
6367 - REFUSE -
1 0,000 - - - -
6368 - STORM -
- - - - -
6415 - SOFTWARE-ANNUAL FEES (IS FUND) -
2 3,000 - - - -
6425 - EQUIPMENT RENT (IS FUND)188,200- -
- - -
6430 - BUILDING RENT (IS FUND)--
33,700 - - -
6472 - CONFERENCE/SCHOOL/TRAINING -
4 ,500 8 00 - - -
6475 - TRAVEL/SUBSISTENCE -
8 00 - - - -
6480 - DUES -
3 00 - - - -
6490 - SUBSCRIPTIONS/PUBLICATIONS -
2 00 - - - -
SUPPLIES AND SERVICES363,900 36,9003,500 112,000 5,500 57,000
GRAND TOTAL 75,200763,900 77,200 299,300 58,400
3 4,700
0427 - 0428 - 0429 - 0430 - 0432 - 0434 -
STREETSEALFACILITIES-ALLEYSIDEWALK0433 - CLEAN-UPTOTAL-
MAINTCOATINGPW BLDGSMAINTMAINTSTRIPINGDAYDIVISION
32,800 7,400
3 1,600 1 3,800 7 ,800 - - 5 76,500
- -
5 00 1 ,000 - - 4 ,000 3 7,800
1,200 3,800
7 ,600 1 ,100 1 ,600 - - 3 2,000
2,500 600
2 ,400 1 ,100 6 00 - 3 00 4 6,100
2,600 900
3 ,000 1 ,300 7 00 - 3 00 4 9,600
-
- - 6,600 - - - 8 2,900
- -
- - - - - 3 ,500
- -
- - - - - 1 ,600
- -
- - - - - - 4 ,300
34,100
- -
--
- - 1,400 - -
10,70047,100 12,700
4 5,100 1 8,300 - - - 4 4 4 ,,,666000000 8 8 8 666888,,,444000000
1,500
3 ,000 2 00 - 500 - - - - - - 5 5 5
222,,,777000000
- -
-
- - - - - - - - -
9 9 9 000000
- -
-
- - - - - - - 1 1 33,,000000
ttt
- -
-
- - - - - - 3 00
- 3,000
3,000
1 5,000 - 3 ,000 - - - 1 32,500
- -
fff
-
-
- - - - - - - 4 2,700
-
-
- - 3,500 - - - - - 3 ,500
800 -
-
5 ,000 - - - - - - 3 5,800
-
aaa
--
- - 20,000 - - - - 2 0,000
-
-
2 0,000 - - - 555,,,000000000 - - - - 5 0,000
330,000- -
---
rrr
90,000 - - - - 4 20,000
--
-
5 ,000 - - - 4 5,000 2 5,000 8 3,000
- -
- - - - - - -
1 00
- -
- - - - -
- - 4 ,700
- -
- 3 00 - - - 2 ,000 3 ,300
-
DDD
- - 12,100 - - - 4 4,700
-
2 5,000 - 44,000 - - - 6 9,000
-
- - 6,000 - - - 6 ,000
-
- - 30,000 - - - 3 0,000
-
- - 4,000 - - - 4 ,000
- -
- - - - - 1 0,000
5,000 -
- - - - - 5 ,000
- -
- - - - - 2 3,000
- -
- - - - - 1 88,200
- -
- - - - - 3 3,700
- -
- - - - - 5 ,300
- -
- - - - - 8 00
- -
- - - - - 3 00
- -
- - - - - 2 00
163,000 330,500131,9003,500
3 ,000 4 5,000 2 7,000 1 ,282,700
208,100 348,800 13,700179,000 16,200
4 5,000 3 1,600 2 ,151,100
Operating Budget
2017 Annual Budge
t
Fleet
Description of Services:
Maintain vehicles/equipment in streets, park, administration, police, fire and other fleet areas, by preparing vehicle evaluation
reports for all departments. Repairs for vehicles and equipment are billed to the respective departments. The Fleet area also
operate a car and truck wash for government vehicles and operate fueling stations for city, county, school district and SPUC
vehicles.
Goals:
To provide quality maintenance to all departments in a cost-effective manner.
1.
To ensure compliance with the mandates specific to the operations of a large fleet operation and fueling facility,
2.
that serves the bulk of governmental units within the community. Newly revised EPA and PCA standards are
reflected in the fleet planning of the departments.
Percentage of General Fund Expenditures:1.8%
y Measures:
Ke
ActualActualBudgetedBudgeted
ActualActualBudActualActualBudetedBudetedBud
g
2014201520162017
20142015201620172014201520162017
Expenditures
$ 392,053(18,180)$ 403,310$ 435,000$
$ 392,053$ 392,053$ 403,310$ 403,310$ 403,310$ 435,000
ttttttttttttttttttttttttttttttttttttttttttttttt
(18,180)$ 392,053
(18,180)
Population
39,52340,25440,75441,254
40,25440,254
39,52340,75440,754
Expenditure/Capita
($0.46)$9.74 $9.90 $10.54
($0.46)$9.74 $9.90 $10.54 $9.74 $9.90 $10.54
fffffffffffffffffffffffffffffffffffffffffffffff
Number of Vehicles/Equipment
333 367 369 373
333 367 369 373 333 367 369 373
Gallons of Diesel Used
44,724 36,007 36,494 TBD
44,724 36,007 36,494 TBD 44,724 36,007 36,494 TBD
Gallons of Unleaded Used
51,931 53,712 55,055 TBD
51,931 53,712 55,055 TBD 51,931 53,712 55,055 TBD
Car/Truck Washes
1,305 1,436 1,461 TBD
1,305 1,436 1,461 TBD 1,305 1,436 1,461 TBD
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Total FTE
4.04.04.04.0
4.0
4.04.0
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
get Comments:
Bud
The 2017 budget for Fleet provides funding for current level services. Also included in the 2017 budget is as follows:
The 2017 budget for Fleet provides funding for current level services. Also included in the 2017 budget is as follows:The 2017 budget for Fleet provides funding for current level services.
Also included in the 2017 budget is as follows:
Maintenance of City vehicles and equipment.
Maintenance of City vehicles and equipment. Maintenance of City vehicles and equipment.
Management/maintenance of fuel system for City, County, SPUC and School District.
Management/maintenance of fuel system for City, County, SPUC and School District. Management/maintenance of fuel system for City, County, SPUC and School District.
Management/maintenance of truck wash/car wash facilities.
k wash/car wash facilities. k wash/car wash facilities.
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
Business Units within Fleet:
0441 – Fleet Management
0450 – Car Wash
0451 – Truck Wash
0456 – Fuel System
tttt
ffff
aaaa
rrrr
DDDD
t
BLANK
BLANKBLANK
f
a
r
D
2017 Annual Budget
Division: 44 - FLEET
0456 -
0450 - 0451 - MAINT -
Object0441 - CARTRUCKFUELTOTAL-
AccountFLEETWASHWASHSYSTEMDIVISION
6002 - WAGES
2 36,900 8 00 8 00 4 ,700 2 43,200
6005 - OVERTIME-FT
1 ,700 - - - 1 ,700
6015 - WAGES - PART TIME/TEMP
9 ,400 - - - 9 ,400
6122 - PERA
1 7,900 1 00 1 00 4 00 1 8,500
6124 - FICA
1 8,900 1 00 1 00 4 00 1 9,500
6135 - HEALTH
5 0,200 - - - 5 0,200
6139 - POST EMPLOYMENT HEALTH PLAN
1 ,700 - - - 1 ,700
6140 - LIFE/LTD
8 8 0000 - - - - - - 8 8 0000
6145 - DENTAL
2 ,000 - - - - - - - - - 2 2 2 ,,,000000000
6170 - WORKERS COMPENSATION
6 ,200 - - - - - - - - - 6 6 6 ,,,222000000
WAGES & BENEFITS
3 3 3 444555,,,777000000 1 1 1 ,,,000000000 1 1 1 ,,,000000000 5 5 5 ,,,555000000 3 3 3 555333,,,222000000
6202 - OPERATING SUPPLIES
1 1 1 000,,,000000000 2 2 2 000000 1 1 1 ,,,555000000 5 00 1 2,200
6203 - TOOLS
1 1 ,,550000 - - - tt t - - - - - - 1 1 1 ,,,555000000
6210 - OFFICE SUPPLIES300
300300
300300
- - - - - - - - -
3 3 3 000000
6212 - UNIFORMS/CLOTHING
4 4 4 ,,,555000000 - - - - - - - - -
4 4 4 ,,,555000000
fff
6213 - FOOD
2 2 2 000000 --- - - - - - -
2 2 2 000000
6222 - MOTOR FUELS & LUBRICANTS
6 6 6 000000 --- - - - - - -
6 6 6 000000
6240 - EQUIPMENT MAINTENANCE
6240 - EQUIPMENT MAINTENANCE
aaa
1 1 1 ,,,555000000 ( ( ( 777,,,777000000))) ( ( ( 222,,,555000000))) - (8,700)
6250 - MERCHANDISE
1 1 1 555,,,000000000 - - - 1 5,000
6316 - EQUIPMENT MAINTENANCE
6316 - EQUIPMENT MAINTENANCE
rrr
2 2 2 ,,,555000000 3 3 3 ,,,555000000 5 5 5 000000 1 1 1 ,,,555000000 8 ,000
6327 - OTHER PROF SERVICES
5 00 - - 1 ,000 1 ,500
6334 - TELEPHONE
2 ,000 - - - 2 ,000
6336 - PRINTING/PUBLISHING
1 ,000 - - - 1 ,000
6351 - INSURANCE PREMIUM (IS FUND)
2 ,100 - - 5 00 2 ,600
6351 - INSURANCE PREMIUM (IS FUND)
6362 - ELECTRIC
DDD
- - 3 ,000 - 3 ,000
6364 - WATER
- - 4 00 - 4 00
6410 - SOFTWARE - ANNUAL FEES
1 1,000 - - 6 00 1 1,600
6415 - SOFTWARE-ANNUAL FEES (IS FUND)11,500
- - - 1 1,500
6430 - BUILDING RENT (IS FUND)
1 4,000 - - - 1 4,000
6472 - CONFERENCE/SCHOOL/TRAINING
5 00 - - - 5 00
6480 - DUES
- - - 1 00 1 00
SUPPLIES AND SERVICES
7 8,700 ( 4,000) 2 ,900 4 ,200 8 1,800
GRAND TOTAL
4 24,400 ( 3,000) 3 ,900 9 ,700 4 35,000
t
BLANK
BLANKBLANK
f
a
r
D
Operating Budget
2017 Annual Budge
t
Park and Recreation
Expenditures as % of General Fund
Divisions:
The main divisions under Park and Recreation consist of
the following:
Park Maintenance
Natural Resources
Recreation
Park and
Recreation
22.0%
tttttttttt
Park SupervisorPark LeadMaintenance Operator
ffffffffff
Public Works Public Works
Director/EngineerSuperintendent
Natural Resource
Technician
Administrative
Assistant
aaaaaaaaaa
City Administrator
Recreation Supervisor
rrrrrrrrrr
Parks and Recreation
Facilities Manager
Director
Recreation
Coordinator
Building Maintenance
Maintenance Worker
Manager
DDDDDDDDDD
Operating Budget
2017 Annual Budge
t
Park Maintenance
Description of Services:
Provide public services to maintain the investment of infrastructure in parks and public grounds.
Goals:
Provide quality in maintaining athletic fields in a cost effective manner.
1.
Mow and trim parks and public grounds cost effectively.
2.
3.
Provide high quality public gathering spaces and facilities for a variety of needs and functions.
Percentage of General Fund Expenditures:8.0%
Key Measures:
etedBudeted
ActualActualBudgg
ActualActualBud
etedBud
g
ActualActualBud
2014201520162017
20142015201620172014201520162017
Expenditures
$ 1,572,2141,630,545$ 1,570,640$ 1,936,300$
$ 1,570,640$ 1,570,640
$ 1,572,214$ 1,572,214$ 1,570,640$ 1,936,300
$ 1,570,640
Population
39,52340,25440,75441,254
40,25440,25440,75440,754
Expenditure/Capita
$41.26$39.06$38.54$46.94
$$$
39.0638.5438.54
$
Acres of Land Mowed
194194194194
194194194
Playgrounds
27272727
2727
tttttttttttttttttttttttttttttt
27
27
Outdoor Ice Rinks Maintained
10101212
10101012
Sports Fields Maintained
93939393
939393
Park Facility Restrooms Maintained
14141414
ffffffffffffffffffffffffffffff
141414
Total FTE9.09.09.09.0
9.09.0
9.0
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Budget Comments:
The 2017 budget for Park Maintenance provides funding for current level services. Also included in the 2017 budget is as
The 2017 budget for Park Maintenance provides funding for current level services. Also included in the 2017 budget is as The 2017 budget for Park Maintenance provides funding for current
level services. Also included in the 2017 budget is as
follows:
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Maintenance of City parks, playgrounds, athletic fields and buildings.
Maintenance of City parks, playgroundMaintenance of City parks, playgrounds, athletic fields and buildings. s, athletic fields and buildings.
Coordination with School District on school fields.
Coordination with School District on school fields. Coordination with School District on school fields.
Repair/construction of park buildings.
Repair/construction of park buildings. Repair/construction of park buildings.
Business Units within Park Maintenance:
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
0621 – Park Management0629 – Tree Maintenance
0622 – Park Maintenance/Garbage Pickup 0632 – Trail and Bike Lane Maintenance
0623 – Mowing/Trimming0633 – School Fields
0624 – Athletic Maintenance & Fields0634 – Derby Days
0625 – Park Equipment Maintenance0635 – Public Bldg. & Grounds Maintenance
0626 – Rinks0636 – Playground Maintenance
0627 – Snow Removal0637 – Vandalism
0628 – Park Buildings Maintenance0640 - Downtown
t
f
a
r
D
2017 Annual Budget
Division: 46 - PARK MAINTENANCE
0622 - PARK 0624 -
MAINT & 0623 - ATHLETIC0625 - PARK 0627 -
Object0621 - GARBAGEMOW & MAINT & EQUIPMENT0626 - SNOW
AccountPARKPICKUPTRIMFIELDSMAINTRINKSREMOVAL
6002 - WAGES38,100 28,40010,300 18,800
1 95,700 2 4,100 9 9,400
6005 - OVERTIME-FT 1,500-
1 ,000 - 7 00 2 ,000 5 ,900
6015 - WAGES - PART TIME/TEMP600 5,000
7 ,400 4 2,400 9 ,400 - 6 00
6122 - PERA3,000800
1 4,800 1 ,800 7 ,600 2 ,300 1 ,900
6124 - FICA3,0001,200
1 5,700 3 ,700 8 ,400 2 ,400 1 ,800
6135 - HEALTH--
7 5,900 - - - -
6139 - POST EMPLOYMENT HEALTH PLAN--
3 ,800 - - - -
6140 - LIFE/LTD--
1 ,700 - - - -
-
6145 - DENTAL--
4 ,500 - - -
6170 - WORKERS COMPENSATION--
2 4,000 - - - -
WAGES & BENEFITS46,200 35,10017,300 29,000
3 44,500 7 7 22,,000000 1 25,500
6202 - OPERATING SUPPLIES2,0001,000
2 ,000 5 5 5 000000 2 2 2 000,,,555000000 5 00 -
6210 - OFFICE SUPPLIES--
2 00 - - - - -
6212 - UNIFORMS/CLOTHING--
-
1 5,000 - - - - -
6213 - FOOD--
-
3 00 - - - - -
- -
6215 - MATERIALS-
- - 11 ,,000000 2 2 2 ,,,000000000 2 2 2 000,,,000000000
- -
6222 - MOTOR FUELS & LUBRICANTS- 500
-
3 4,000 - - - - - -
- -
6230 - BUILDING MAINT SUPPLIES--
-
- - - - - -
-
tt
6240 - EQUIPMENT MAINTENANCE-
--
- - - - 35,000 - -
6315 - BUILDING MAINT.--
-
- - - - - -
-
-
6316 - EQUIPMENT MAINTENANCE7,000
-
ff
-- - - - 4 4 4 ,,,000000000 2 00 -
6322 - PAVEMENT PRESERVATION--
--
- - - - - -
- -
6327 - OTHER PROF SERVICES--
--
1 1 ,,000000 - 1 ,500 - -
6334 - TELEPHONE--
-
4 4 4 ,,,000000000 - - - -
6336 - PRINTING/PUBLISHING--
aa
-
5 5 5 000000 - - - -
6351 - INSURANCE PREMIUM (IS FUND)--
9 9 9 777,,,222000000 - - - -
6362 - ELECTRIC -
- - - - - 1111155555,,,,,000000000000000 - 3 8,500
- -
rr
6364 - WATER -
- - - - - 88888,,,,,000000000000000 - 1 ,500
- -
6365 - GAS--
- - - - - -
6366 - SEWER 300-
- - - - - - -
6368 - STORM 400-
- - - - -
-
6415 - SOFTWARE-ANNUAL FEES (IS FUND)-
- - - -
222000,,,777000000
6425 - EQUIPMENT RENT (IS FUND)--
DD
1 1 1 111888,,,333000000 - - - -
6430 - BUILDING RENT (IS FUND)--
3 1,500 - - - -
6435 - OTHER RENT--
- - 8 ,000 - -
6472 - CONFERENCE/SCHOOL/TRAINING--
3 ,500 - - - -
6490 - SUBSCRIPTIONS/PUBLICATIONS--
1 00 - - - -
SUPPLIES AND SERVICES26,700 43,500
3 28,300 2 ,500 9 4,000 7 00 -
GRAND TOTAL72,900 35,80060,800 29,000
6 72,800 7 4,500 2 19,500
0635 -
0628 - 0632 - PUBLIC
PARK0629 - 0630 - TRAIL0633 - BLDG & 0636 -
BLDGSTREEYOUTHANDSCHOOLGROUNDSPLAYGROUND0637 - 0640 - TOTAL-
MAINTMAINTBUILDINGCOURTSFIELDSMAINTMAINTVANDALISMDOWNTOWNDIVISION
3,500 24,100 -8,700
6 6,60017,400 6 ,700 1 8,200 1 1,800 5 71,800
- -700
5 00 - - - - - 1 2,300
- - 3,900
6 00 7 ,200 - - - 3 ,300 8 0,400
1,800 -800
5 ,000 1 ,300 3 00 5 00 1 ,400 9 00 4 4,200
1,800 - 1,100
5 ,100 1 ,900 3 00 5 00 1 ,400 1 ,200 4 9,500
- --
- - - - - - 7 5,900
- - --
3 ,800
- - - - -
- --
- - - - - - 1 ,700
- --
- - - - - - 4 ,500
- --
- - - - - - 2 4,000
4,100 27,700 15,200-
7 7,80027,800 7 ,700 2 1,000 1 7,200 8 68,100
2,500 500 2,000
2,500
1 0,000 5 00 - - - 1 ,000 4 3,000
- --
--
- - - - - - 2 00
- --
-
- - - - - - 1 5,000
- --
-
- - - - - - 3 00
20,000-2,000
20,00020,000
--
4 6,000
- - - - - 1 ,000
- --
----
- - - - - - 3 4,500
- --
-
2 ,500 - - - - - - 2 ,500
- --
-
- - - - - - - 3 5,000
- --
-
7 ,000 - - - - - - 7 ,000
- --
--
2 ,500 - - - - - - 1 3,700
- --
--
- - - 6 0,000 - - - - -
6 0,000
- - 3,000
4 0,000 - - - - - - - -
- - 4 5,500
- --
- - - - - - - - - -
- - - - 4 ,000
- --500
- - - - - - - - - -
- - -
- --
- - - - - - - - - -
- - - 9 7,200
1,000 --
6 ,500 - - - - - - - - - -
- - 6 1,000
- --
6 ,000 - - - - - - - - - -
- - 1 5,500
- --
1 0,000 - - - - - - - - - -
- 1 0,000
- --
5 00 - - - - - - - - - -
- 8 00
- --
2 2,000 - - - - - - - - - -
- 2 2,400
- --
- - - - - - - - -
2 0,700
- --
- - - - - - 1 18,300
372,000 - - --
- - - - 4 03,500
- - --
- - - - - 8 ,000
- --
- - - - - - 3 ,500
- --
- - - - - - 1 00
479,000 500 23,500 5007,000
- 6 0,000 - 2 ,000 1 ,068,200
556,8004,100 51,200 50022,200
2 8,300 6 7,700 2 1,000 1 9,200 1 ,936,300
Operating Budget
2017 Annual Budge
t
Natural Resources
Description of Services:
Identify, recommend, develop, and coordinate ecologically sound development and management practices.
Goals:
Review land use and development proposals
1.
Develop and recommend policies, ordinances, and procedures for the management of natural resources, wildlife
2.
habitat and conservation development.
Provide direction for the creation of greenways and protection of cultural and ecological assets within the
3.
community.
4.
Provide guidance concerning community-wide environmental education programs.
e environmental education programs.
5.
Provide feedback and direction to residents regarding natural resource topics.
Provide feedback and direction to residents regarding natural resource topics.
6.
Coordinate with other City departments to ensure that the direction and guidance provided complies with the
nts to ensure that the direction annts to ensure that the direction and guidance provided complies with the d guidance provided complies with the
communications that are also received from other City areas
ge of General Fund Expenditures:0.8%
Percenta
Measures:
Key
tttttttttttttttttttttttttttttttttttttttttttttttt
ActualActualBudgetedBudgeted
ActualActualBudActualActualBudetedBudetedBud
gg
2014201520162017
2014201520162017201420152016201720142015201620172014201520162017
Expenditures
$ 106,458114,071$ 200,410$ 198,000$
$ 106,458$ 106,458$ 106,458$ 200,410$ 200,410$ 200,410$ 200,410$ 200,410$ 200,410$ 200,410
114,071
ffffffffffffffffffffffffffffffffffffffffffffffff
Population
39,52340,25440,75441,254
39,52340,25440,254
Expenditure/Capita
$2.89 $2.64 $4.92 $4.80
$2.89 $2.64 $4.92 $4.80 $2.89 $2.64 $4.92 $4.80 $2.89 $2.64 $4.92 $4.80 $2.89 $2.64 $4.92 $4.80
Trees Pruned
150 500 701 809
150 500 701 809 150 500 701 809
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Ash Trees Treated
- - 210 185
- - 210 185 - - 210 185
Trees Planted
122 270 336 355
122 270 336 355 122 270 336 355
Development Permits Reviewed/Inspect
19-C/I, 64 Res 21-C/I, 50 Res 22-C/I, 40 Res -
Development Permits Reviewed/InspecDevelopment Permits Reviewed/Inspec
19-C/I, 64 Res 21-C/I, 50 Res 22-C/I, 40 Res - 19-C/I, 64 Res 21-C/I, 50 Res 22-C/I, 40 Res -
t
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Trees Sold at Tree Sale
- 115 151 200
- 115 151 200 - 115 151 200
Acres Stormwater Pond Buffer Managed
- 10 15 15
Acres Stormwater Pond Buffer ManageAcres Stormwater Pond Buffer Managedd
- 10 15 15 - 10 15 15
Total FTE
1.01.01.01.0
1.01.0
get Comments:
Bud
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
The 2017 budget for Natural Resources provides funding for current level services. Also included in the 2017 budget is as
follows:
Chemical treatment of ash trees.
Tree replacement and tree pruning.
Development of buffer zones for storm drainage ponds.
Business Units within Natural Resources:
0661 – Natural Resource Management
tttt
ffff
aaaa
rrrr
DDDD
Operating Budget
2017 Annual Budge
t
Recreation
Description of Services:
Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and park design
and construction administration. This includes the coordination and scheduling of park and athletic field use; coordinating
youth, adult, and senior programs and special event activities; managing the operation of the Community Center, Ice Arena,
Aquatic Park, and Youth Building; and conducting park land acquisition and development.
Goals:
Effectively promote and coordinate park facilities, athletic complexes, Aquatic Park, Ice Arena, and Community
1.
Center, ensuring quality experiences while maximizing use potential.
Assess resident’s recreation programming needs and focus continued program development on meeting those
2.
needs.
3.
Develop comprehensive preventative maintenance program to ensure longevity of facilities and equipment.
m to ensure longevity of
m to ensure longevity of
4.
Work with residents and developers to plan and design parks that meet the needs of the neighborhood and the
Work with residents and developers to plan and design parks that meet the needs of the neighborhood and the Work with residents and developers to plan and design parks that meet the
needs of the neighborhood and the
community.
Percentae of General Fund Exenditures:13.2%
gp
13.2%
ttttttttttttttttttttttttttttttttttttttttttttttt
y Measures:
Ke
ActualActualBudgetedBudgeted
ActualActualBudActualActualBudetedBudetedBud
gg
fffffffffffffffffffffffffffffffffffffffffffffff
2014201520162017
20142015201620172014201520162017
Expenditures
$ 2,238,3972,232,984$ 2,462,810$ 3,190,000$
$ 2,238,397$ 2,238,397$ 2,238,397$ 2,238,397$ 2,238,397$ 2,462,810$ 2,462,810$ 2,462,810$ 2,462,810$ 2,462,810
2,232,984
2,232,984
Population
39,52340,25440,75441,254
39,52339,52340,25440,254
Expenditure/Capita
$56.50$55.61$60.43$77.33
$$$$
56.5056.50
55.61
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
# of Members
2,148 2,060 2,267 3,000
2,148 2,060 2,267 3,000 2,148 2,060 2,267 3,000
# of Memberships
915 885 1,009 1,300
915 885 1,009 1,300 915 885 1,009 1,300
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Daily Admissions to CC
124,124 113,772 90,000 130,000
124,124 113,772 90,000 130,000 124,124 113,772 90,000 130,000
Program Participation
18,540 19,788 21,000 23,000
18,540 19,788 21,000 23,000 18,540 19,788 21,000 23,000
SandVenture Membership
101 138 155 180
101 138 155 180 101 138 155 180
SandVenture Admissions
21,757 25,980 25,104 27,000
21,757 25,980 25,104 27,000 21,757 25,980 25,104 27,000
Ice Rental Hours
1,480 1,599 1790* 3,100
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
Total FTE7.07.09.012.0
* 2016 and 2017 construction in facility for 6+ monhts 2016 ice rental hours include 20 days of 2 sheets.
get Comments:
Bud
The 2017 budget for Recreation provides funding for the new ice arena and enhanced recreation programs. The community
center is budgeted for current level of service for six months and enhanced services sunch as fitness and aquatics for six
months.
The 2017 budget includes the addition of 2 ice arena lead workers and a community center manager.
Business Units within Recreation:
0671 – Recreation Management0676 – Teen Center
0672 – Aquatics0677 – Park Development
0673 – Ice Arena0678 – Community Center Facilities
0674 – Community Center0679 – Recreation Programs
0675 – Park Services
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Operating Budget
2017 Annual Budge
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Miscellaneous
Expenditures as % of General Fund
Divisions:
The main divisions under Miscellaneous consist of the
following:
Provision for unfunded liability costs
Contingency as needed for community
projects or unanticipated needs
Miscellaneous
0.9%
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Operating Budget
2017 Annual Budge
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Unallocated
Description of Services:
This division accounts for costs not readily chargeable to other departments, and transfers to other funds.
Percentage of General Fund Expenditures:0.9%
Key Measures:
etedBudeted
ActualActualBudgg
2014201520162017
Expenditures
$ 173,247105,239$ 217,580$ 217,600$
Population
39,52340,25440,75441,254
Expenditure/Capita
$2.66 $4.30 $5.34 $5.27
Budget Comments:
The 2017 budget for Unallocated provides funding for current level services. Also included in the 2017 budget is as follows:
The 2017 budget for Unallocated provides funding for current level services. Also included in the 2017 budget is as follows:The 2017 budget for Unallocated provides funding for current
level services. Also included in the 2017 budget is as follows:
Provides for projects that will be presented to City Council for consideration that could not have been added to the
Provides for projects that will be presented to City Council for consideration that could not have been added to the Provides for projects that will be presented to City Council for
consideration that could not have been added to the
specific areas of the budget, but are deemed necessary to the effective functioning of the City.
to the effective functionin to the effective functionin of the Cit of the Cit
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Decision to utilize these funds are discussed and approved by City Council.
scussed and approved by City Council.scussed and approved by City Council.
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SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of specific revenue sources
for the proceeds of specific revenue sources for the proceeds of specific revenue sources
designed to finance particular activities as required by law or administrative regulations.
activities as required by law activities as required by law or administrative regulations. or administrative regulations.
Economic Development Authority (EDA) Fund (2190) accounts for the activities of
Economic Development Authority (EDA) Fund (2190) accounts for the activities of (2190) accounts for the activities of
EDA, which is comprised of the five members of the City Council.
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EDA, which is comprised of the five members of the City Council. members of the City Council.
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Operating Budget
2017 Annual Budge
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Economic Development Authority
Description of Services:
The EDA does not currently constitute a separate department, but instead represents a number of services offered by the City
related to economic development. These services are overseen by the Economic Development Coordinator with the help of
other staff as required. The EDA is comprised of the City Council Members. The City Administrator is also the Executive
Director of the EDA.
Goals:
It is expected that the EDAC may develop specific goal recommendations and related means of measuring
1.
success in attaining the goals ultimately adopted by the EDA
Ke Measures:
y
ActualActualBudgetedBudgeted
ActualActualBud
g
2014201520162017
2014201520162017
2014201520162017
Value of Façade Loans
716,628 771,564 78,463 TBD
716,628 771,564 78,463 TBD 716,628 771,564 78,463 TBD
# of Façade Loans
7 6 2 TBD
7 6 2 TBD 7 6 2 TBD
Grants Received for Economic
Development 227,295 187,047 39,232 TBD
227,295 187,047 39,232 TBD 227,295 187,047 39,232 TBD
Total FTE
1.01.01.01.0
1.01.01.01.01.01.01.01.0
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Budget Comments:
ffffffffffffffffffffff
The 2017 budget for Economic Development Authority provides funding for current level services. Also included in the
The 2017 budget for Economic Development Authority provides funding for current level services. Also included in the The 2017 budget for Economic Development Authority provides funding
for current level services. Also included in the
2017 budget is as follows:
The EDA funding is a transfer from the General Fund to allow for: $150,000 for the Façade loan program, $250,000
The EDA funding is a transfer from the General Fund to allow for: $150,000 for the Façade loan program, $250,000 The EDA funding is a transfer from the General Fund to allow for: $150,000
for the Façade loan program, $250,000
perations/staffingpositions in the EDA fund, $500,000 for the Downtown Improvement Project
for the o
ositions in the EDA fund, $500,000 for the Downtown Imositions in the EDA fund, $500,000 for the Downtown Im
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City Staff continue working to provide the EDA, EDAC (Economic Development Advisory Commission) and City
City Staff continue working to provide the EDA, EDACCity Staff continue working to provide the EDA, EDAC (Economic Development Advisory Commission) and City (Economic Development Advisory
Commission) and City
Council with timely information, needed training and contact updates. The EDAC is advisory to the EDA/City
Council with timely information, needed
Council with timely information, neededCouncil with timely information, needed training and contact updates. The EDAC is advisory to the EDA/City training and contact updates. The
EDAC is advisory to the EDA/City
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Council, and in its current iteration has been in existence and operating since June of 2010.
and in its current iteration and in its current iteration has been in existence and ohas been in existence and o
Funding for downtown improvement construction
Funding for downtown improvement constructionFunding for downtown improvement construction
DEED funding for a loan to local manufacturer for equipment upgrades
DEED funding for a loan to local manufacturer for equipment upgradesmanufacturer for equipment upgrades
Business Units within Economic Development Authority :
ment Authoritment Authorit
02191 – EDA
DDDDDDDDDDDDDDDDDDDDDD
02193 – Downtown/101 Corridor Project
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DEBT SERVICE FUNDS
Debt Service Funds are established to account for the activity of servicing general
obligation debt, paid for by tax levy and special assessments. Any residual balances in
debt service funds are transferred to the Capital Improvement Fund. Debt Service
Prepayments from special assessments and the use of existing cash position have allowed
for reductions in previous and current year levies. Future budgets will require increased
debt service levies to meet future payment obligations.
G.O. Building Refunding Bonds, Series 2004B (3035) was issued for $2,275,000 and
matures on February 01, 2017. The bond was issued to refund the 1997A bond which
was issued to build the Fire Building on Vierling Drive.
G.O. Improvement Bonds, Series 2006A (3038) was issued for $3,440,000 and matures
G.O. Improvement Bonds, Series 2006A (3038) was issued for $3,440,000 and matures
on February 01, 2017. The bond was issued to fund the following construction projects:
fund the following construction projects:
valley view road, 2005 overlay, 2005 & 2006 reconstruction projects.
& 2006 reconstruction projects. & 2006 reconstruction projects.
G.O. Improvement Bonds, Series 2007A (3039) was issued for $1,370,000 and matures
G.O. Improvement Bonds, Series 2007A (3039) was issued for $1,370,000 and matures G.O. Improvement Bonds, Series 2007A (3039) was issued for $1,370,000 and matures
on February 01, 2017. The bond was issued to fund the following construction projects:
on February 01, 2017. The bond was issued to fund the following construction projects: fund the following construction projects:
17th Avenue at County Road 83 & Phillip Drive.
17th Avenue at County Road 83 & Phillip Drive.
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G.O. Improvement Bonds, Series 2007B (3040) was issued for $1,445,000 and matures
G.O. Improvement Bonds, Series 2007B (3040) was issued for $1,445,000 and matures G.O. Improvement Bonds, Series 2007B (3040) was issued for $1,445,000 and matures
on February 01, 2018. The bond was issued to fund the following construction projects:
on February 01, 2018. The bond was issued to on February 01, 2018. The bond was issued to fund the following construction projects: fund the following construction projects:
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2007 Reconstruction & Pike Lake Road.
2007 Reconstruction & Pike Lake Road. 2007 Reconstruction & Pike Lake Road.
G.O. Improvement Bonds, Series 2008A (3041) was issued for $2,170,000 and matures
G.O. Improvement Bonds, Series 2008A (3041) was issued for $2,170,000 and matures G.O. Improvement Bonds, Series 2008A (3041) was issued for $2,170,000 and matures
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on February 01, 2019. The bond was issued to fund the following construction projects:
on February 01, 2019. The bond was issued to on February 01, 2019. The bond was issued to
Reconstruction, Overlay and Beckrich Project.
Reconstruction, Overlay aReconstruction, Overlay and Beckrich Project. nd Beckrich Project.
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G.O. Improvement Bonds, Series 2010A (3042) was issued for $1,555,000 and matures
G.O. Improvement Bonds, Series 2010A (3042) was issued for $1,555,000 and matures G.O. Improvement Bonds, Series 2010A (3042) was issued for $1,555,000 and matures
on February 01, 2021. The bond was issued to fund the following construction projects:
on February 01, 2021. The bond was issued to on February 01, 2021. The bond was issued to
2009 Reconstruction, 2010 Reconstruction, Bituminous Overlay and church addition
2009 Reconstruction, 2010 Reconstruction, Bi2009 Reconstruction, 2010 Reconstruction, Bi
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road.
G.O. Improvement Refunding Bonds, Series 2012A (3043) was issued for $4,865,000
and matures on February 01, 2025. The bond was issued to Refund 2004A & 2004D
2004A was issued to fund the following construction projects: West Dean Lake,
Vierling/CR 15 & Valley View, 2004D was issued to fund the following construction
project: PW building construction.
G.O. Tax Abatement Bonds, Series 2016A (3044) was issued for $29,500,000 and
matures on February 01, 2036. The bond was issued to fund the following construction
projects: Community/Ice Arena Construction.
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CITY OF SHAKOPEE, MINNESOTA
2017 ANNUAL BUDGET
DEBT SERVICE FUNDS
2004B2006A2007A
Bldg RefImproveImprove
303530383039
Original Issuance2,275,0001,370,000
3 ,440,000
Maturity Date of Debt2/1/20172/1/20172/1/2017
Estimated Cash Balance at 12/31/16225,910384,803161,273
Estimated Deferred Revenue for SA 12/31/16- 305,716386
Estimated (Current & Future) Available Funds225,910385,189466,989
225,910
Principal Payments Remaining225,000360,000150,000
225,000225,000
Interest Remaining4,6137,2003,000
4,6134,613
Levy 2015 Collected 2016
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Debt Levy Per Debt Issuance245,936345,1416,916
245,936245,936
Debt Levy Cancellation7,90929,7516,916
7,9097,909
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Staff Recommendation for 2016 Levy238,027315,390-
238,027238,027
Staff Recommendation for 2016 Levy
General Fund Levy- Through Building Rent---
General Fund Levy- Through Building Rent
General Fund Levy- Through Building Rent
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Levy 2016 Collected 2017
Levy 2016 Collected 2017
Debt Levy Per Debt Issuance---
Debt Levy Per Debt IssuanceDebt Levy Per Debt Issuance
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Debt Levy Cancellation
Staff Recommendation for 2016 Levy---
Staff Recommendation for 2016 LevyStaff Recommendation for 2016 Levy
General Fund Levy- Through Building Rent---
General Fund Levy- Through Building RentGeneral Fund Levy- Through Building Rent
Levy 2017 Collected 2018
DDDDDD
Debt Levy Per Debt Issuance---
2007B2008A2010A2012A2016
ImproveImproveImproveRefundingAbatementTotal
30403041304230433044
1,445,00046,620,000
2 ,170,000 1 ,555,000 4 ,865,000 2 9,500,000
2/1/20182/1/20192/1/20212/1/20252/1/2036
151,250242,330173,0891,481,470544,4883,364,613
8,52391,590 1,456,33270,047 1,932,594-
159,773333,920243,1362,937,802544,4885,297,207
544,488
310,000635,000640,0004,210,00029,500,00036,030,000
4,210,0004,210,00029,500,00029,500,000
18,60051,00049,040 11,544,485387,87512,065,812
387,875 11,544,485 11,544,485
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94,992153,403108,067559,178 1,513,633-
559,178559,178
108,067
153,403-19,567511,792 729,338-
511,792511,792
19,567
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94,992 88,500-47,386 784,295-
88,50047,38647,386
-- 226,680- 226,680-
226,680 226,680
-
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92,471148,800107,145557,3402,237,1103,142,866
148,800148,800107,145557,340557,340
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557,340395,000952,340
92,471148,800107,145 1,842,110-2,190,526
107,145107,145
-- 340,000- 340,000-
DDDDDDDD
149,448-105,940558,2852,240,2603,053,933
CAPITAL PROJECT FUNDS
Capital Project Funds are established to account for the construction of major capital
ount for the construction of major capital
facilities. Projects resources are a combination of several revenue sources such as bond
tion of several revenue sources such as bond
tion of several revenue sources such as bond
proceeds, inter-fund transfers, intergovernmental revenue, grants, etc. These funds
intergovernmental revenue, grants, etc. These funds intergovernmental revenue, grants, etc. These funds
provide the means for administrators to ensure that designated revenues are appropriately
tors to ensure that designators to ensure that designated revenues are appropriately ted revenues are appropriately
utilized.
Park Reserve Fund (4020) is for park acquisition and improvements.
Park Reserve Fund (4020) is for park acquisition and improvements. Park Reserve Fund (4020) is for park acquisition and improvements.
t
Capital Improvement Fund (4021) is for various infrastructure projects in the City.
Capital Improvement Fund (4021) is for variousCapital Improvement Fund (4021) is for various infrastructure projects in the City. infrastructure projects in the City.
f
Individual project sheets for both Park Reserve and Capital Improvement Funds are
Individual project sheets for both Park Individual project sheets for both Park Reserve and Capital Improvement Funds are Reserve and Capital Improvement Funds are
included. These sheets provide a summary of each project, location, description, source
included. These sheets provide a summary of
included. These sheets provide a summary ofincluded. These sheets provide a summary of each project, location, description, source
a
of funds and use of funds. They are located at the end of the budget book, under the tab
of funds and use of funds. of funds and use of funds. They are located at the e They are located at the e
“Capital Improvement Programs”.
“Capital Improvement Programs”. “Capital Improvement Programs”.
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CITY OF SHAKOPEE
2017 BUDGET
CAPITAL PROJECTS FUNDS BUDGET SUMMARY
Park Res.CIF
FundFundTotal
Sources
Taxes-$ 385,000$ 385,000$
Tax Increment Financing- 255,600 255,600
Franchise Fees- 750,000 750,000
Special Assessments- 2,425,000 2,425,000
Licenses & Permits1,500,000 - 1,500,000
Licenses & Permits1,500,000
Licenses & Permits1,500,000
Intergovernmental- 1,025,000 1,025,000
Intergovernmental- Intergovernmental-
Intergovernmental- Intergovernmental- 1,025,000 1,025,000
Miscellaneous610,000 580,000 1,190,000
Miscellaneous610,000 Miscellaneous610,000
Miscellaneous610,000 Miscellaneous610,000 580,000 580,000
Interest- 61,300 61,300
Interest- Interest- 61,300 61,300
Total Revenue2,110,000 5,481,900 7,591,900
Total Revenue2,110,000 Total Revenue2,110,000
Total Revenue2,110,000 Total Revenue2,110,000 5,481,900 5,481,900
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Uses
Street and Highway- 8,110,575 8,110,575
Street and Highway- Street and Highway- Street and Highway- Street and Highway-
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Recreation2,375,000 - 2,375,000
Recreation2,375,000 Recreation2,375,000
Recreation2,375,000 Recreation2,375,000
Total Expenditures2,375,000 8,110,575 10,485,575
Total Expenditures2,375,000 Total Expenditures2,375,000
Total Expenditures2,375,000 Total Expenditures2,375,000
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Transfers in- 1,240,575 1,240,575
Transfers in- Transfers in-
Transfers in- Transfers in-
Transfers out- - -
Transfers out- Transfers out-
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Transfers out- Transfers out-
Excess (deficiency) of Sources
Excess (deficiency) of Sources Excess (deficiency) of Sources
over Uses and Transfers
$ (1,388,100)(265,000)$ (1,653,100)$
over Uses and Transfers
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Cash Balance
$ 2,473,4941,107,667$ 3,581,161$
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Operating Budget
2017 Annual Budge
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Park Reserve Fund
Descrition of Services:
p
The park reserve provides for the acquisition and improvements on City Parks. These services are overseen by the Park and
Recreation Director with the help of other staff as required.
Goals:
Provide public gathering spaces and facilities.
1.
Budget Comments:
The 2017 budget for Park Reserve Fund provides for significant projects including the following:
Quarry Lake Park
Tahpah Park Improvements
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CITY OF SHAKOPEE
2017 BUDGET
PARK RESERVE FUND
20162016
20142015OriginalRevised2017
ActualActualBudgetBudgetBudget
Revenue
Licenses & Permits
Park Dedication Fee752,552$ 934,456$ 2,018,028$ 1,300,000$ 1,500,000$
Intergovernmental
Federal Grant2,645 -150,000 150,000 -
Miscellaneous2,6793,430-
- -
Interest33,50824,7085,00017,000-
Contributions20,000-290,000390,000610,000
Total Revenues811,384962,5942,463,0281,857,0002,110,000
Expenditures
Riverside Fields/Bluffs26,631-
3 1 - -
Huber Park68,30171,605-
71,605
71,605
- -
Quarry Lake Phase 1 (Park)31,023303,2241,790,0001,790,000-
303,224303,2241,790,0001,790,000
Quarry Lake Phase 2 (Trails)--
--
-- -2,000,000
Quarry Lake Phase 3 (Building)---
--
--- -
Southbridge Community Park934,026170,983-
170,983170,983
--- -
High School Joint Site Development--600,000-
-600,000-600,000
-
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Riverview Park--75,000-
-75,000-75,000
-
-
Tahpah Park Improvements-300,520
-300,520-300,520
- -375,000
Total Expenditures1,059,981846,3632,465,0001,790,0002,375,000
1,059,981846,363846,3632,465,0002,465,000
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Interfund Loan---
----
- -
Transfer In-150,000--
-150,000-150,000
-
Transfer Out-(513,995)-
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-(513,995)-(513,995)
- -
Other Financing Sources (Uses)-(363,995)-
Other Financing Sources (Uses)-(363,995)-(363,995)
Other Financing Sources (Uses)
- -
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Excess (deficiency) of
Sources over Uses$(248,597)
$(247,764)$(1,972)$67,000$(265,000)
$$
(248,597)(248,597)
Reserved for Delayed Projects---
-(75,000)
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Fund Balance- January 1$1,877,028$1,628,431$1,380,667$1,380,667$1,372,667
Fund Balance December 31$1,628,431$1,380,667$1,378,695$1,372,667$1,107,667
Delayed Projects:
Riverview Park75,000
Park Reserve Fund
Projected Fund Levels
2017-2021 Capital Improvement Program
REVENUES:20172018201920202021Unfunded
Park Dedication Fees$ 1,500,000$1,700,000$ 500,000
$ 500,000$ 500,000$ -
Grants -
- - - - 2,000,000
Donations/Misc. 600,000
100,000 150,000 100,000 100,000 550,000
Cost Sharing 10,000
10,000 10,000 10,000 10,000 -
Interest -
- - - - -
Total Revenue 2,110,000
1,810,000 660,000 610,000 610,000 2,550,000
EXPENDITURES:
Expenditures per List CIF
Huber Park Improvement -
- 75,000 - - 2,400,000
Quarry Lake Phase 2 (Trails)2,000,000
- - - - -
Quarry Lake Phase 3 (Building)-
2,200,000 - - - -
Quarry Lake Phase 4 -
- - - - 2,000,000
Tahpah Park Improvements375,000
--- 333000000,,,000000000 - - 400,000
Jennifer Lane Park-
250,000 --- -- - -
Total Expenditures 2,375,000
2,450,000 333777555,,,000000000 -- - 4,800,000
Excess (Deficiency) (265,000) (640,000)
(640,000)
222888555,,,000000000 666111000,,,000000000 661100,,000000((22,,225500,,000000))
Transfer Out to CIF
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Southbridge Trail Development- (75,000)-
(75,000) (75,000)
-
- - -
TH 169 Pedestrian Bridge -
-- -----(((((555550000000000,,,,,000000000000000)))))
- -
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Fund Balance January 1*
1,372,667
1,372,667
111,,,111000777,,,666666777 444666777,,,666666777 677,667 787,667 1,397,667
Fund Balance December 31
$ 1,107,667$1,397,667$ (852,333)
1,107,6671,107,667
$$$ 444666777,,,666666777$$$ 666777777,,,666666777$ 787,667
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* Balance equals cash balance per cash flow projection with project carry forward.
* Balance equals cash balance per cash flow projection with project carry forward.* Balance equals cash balance per cash flow projection with project carry forward.
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Capital Improvement Fund
Description of Services:
The Capital Improvement Fund is for various infrastructure projects in the City. These services are overseen by the Public
Works Director/City Engineer with the help of other staff as required.
Goals:
Provide improvements to roads and trails.
1.
Address needs of the community through planning processes.
2.
Budget Comments:
The 2017 budget for Capital Improvement Fund provides for significant projects including the following:
Street Reconstruction of $2.40 million
Street Overlay of $2.02 million
Lewis Street Parking Lot and Alley of $1.26 million
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CITY OF SHAKOPEE, MINNESOTA
2017 BUDGET
CAPITAL IMPROVEMENT FUND
20162016
20142015OriginalFinal2017
ActualActualBudgetBudgetBudget
Revenue
Capital Improvement Fund Levy-$$ -$ -$ 385,000-$
Tax Increment Financing ($2.3M
over 9 years)-- 255,556255,600255,600
Franchise Fees-- - 750,000-
Special Assessments2,124,944635,0551,070,000739,1002,425,000
Intergovernmental
Federal Grants1,101,600- -
- -
State Aid Construction879,6981,070,397971,000971,0001,025,000
SMSC50,000- -
- -
Interest100,39683,13757,95154,60061,300
Miscellaneous/Donations40,74027,210440,000632,500580,000
Total Revenues4,297,3781,815,7992,794,5072,652,8005,481,900
Expenditures
CR 101 Trail ext.343,935-
- - -
101 Trail Improvement1,892-
-- - -
Quarry Lake Trail166,3891,600-
- - - -
1,600
1,600
Scenic Heights Trail Repair15,416-
- - - - - -
Overlay1,161,570817,6151,420,0001,420,0002,020,000
817,615817,6151,420,0001,420,000
1,420,000
Valley View Road530,460(47,095)- -
(47,095)(47,095)
- -
-
Rec
onstruction Project1,226,9971,255,764 2,400,000-
1,255,764
- -
CSAH 17/Vierling Inter. Improv.1,809,7326,588-
6,588
6,588
- - -
Shenandoah Bus. Park. Improv.693,42263,959-
693,42263,959
- - -
Vierling Dr- C.R. 69 to Taylor Street- 1,500,000-
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-
- - - -
Trail Rehabilitation-- 80,00080,00080,000
80,000 80,000
---
Southbridge Traffic Signal Modification 65,126--
65,126 65,126
-
- - - -
Reclamation 5,083- 4,380,0002,766,400-
5,083 5,083 4,380,000 4,380,000
-
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CSAH 16 Reconstruction-- 1,500,0001,500,000-
1,500,000 1,500,000
---
3rd Avenue Reconstruction-- 2,070,0002,070,000-
2,070,000
--
4th Avenue Reconstruction 75,969--
75,969 75,969
--
- -
Street Lighting45,236- 250,000250,000-
45,23645,236
-
Vierling Drive Payvement Rehab 2,231--
Vierling Drive Payvement Rehab aaa
2,231
-
Vierling Drive Payvement Rehab
- -
Flashing Yellow Lights-County- 105,000-
Flashing Yellow Lights-CountyFlashing Yellow Lights-County
-
- -
CSAH 78/79 Trail Extension- 120,000-
CSAH 78/79 Trail ExtensionCSAH 78/79 Trail Extension
-
- -
17th Avenue Extension West of CR 15- 625,000-
17th Avenue Extension West of CR 1517th Avenue Extension West of CR 15
-rrr
- -
Lewis Street Parking Lot & Alley- 1,260,575-
Lewis Street Parking Lot & AlleyLewis Street Parking Lot & Alley
-
- -
- -
CR 79/Vierling Roundabout86,631
CR 79/Vierling Roundabout86,63186,631
- -
County Trail Work50,406-
50,40650,406
-- -
Miscellaneous8,119144,683-
- -
Total Expenditures6,140,2052,391,5239,700,0008,086,4008,110,575
6,140,205
Transfers In
DDD
General Fund1,750,0001,396,8221,200,0001,200,000-
EDA Fund- 455,575-
- -
Tree Replacement Fund- 25,000-
- -
Sewer-- 310,000310,000270,000
Storm-- 1,735,0001,735,000490,000
Transfers Out(30,664)(321,082)- -
-
Other Financing Sources (Uses)1,719,3361,075,7403,245,0003,245,0001,240,575
Excess (deficiency) of
Sources over Uses
(123,491)500,016(3,660,493)(2,188,600)(1,388,100)
Reserved for Delayed Projects
-- (80,000)-
-
Fund Balance January 1
5,753,6695,630,1786,130,1946,130,1943,861,594
Fund Balance 12/31
$5,630,178$6,130,194$2,469,701$3,861,594$2,473,494
Reserved for Delayed Projects
Trail Rehabilitation80,000
Vierling CR 69 to Taylor1,300,000
Vierling CR 69 to Taylor (100% Assessed)(1,300,000)
2015 Delayed Projects
80,000
Capital Improvement Fund
Projected Fund Levels
2017-2021 Capital Improvement Program
City of Shakopee, Minnesota
REVENUES:20172018201920202021Unfunded
Capital Improvement Fund Levy385,000 485,000 555,000 655,000 630,000
-
Franchise Fees750,000 750,000 765,000 765,000 800,000
-
Special Assessments2,425,000 565,000 190,000 100,000
- -
County Portion of Project - - 3,000,000-
- -
TIF (2.3M over 9 years) 255,600 255,600 255,600 255,600 255,600
-
Intergovernmental MSA 1,025,000 1,025,000 1,025,000 1,025,000 1,025,000
-
SPUC Portion of Project 580,000 640,000 130,000 20,000 25,000
-
Federal/MnDOT Funding - - 2,000,000-
-1,500,000
Interest 61,300 38,600 24,700 20,600 6,500
-
Total Revenue 5,481,900 3,759,200 2,945,300 7,841,200 2,742,100 1,500,000
EXPENDITURES:
Expenditures per List CIF
Overlay 2,020,000 1,890,000 2,290,000 1,160,000 1,980,000
-
Reconstruction Projects 2,400,000 2,740,000 910,000 270,000-
-
Trail Rehabilitation 80,000 80,000 80,000 80,000 80,000
-
Flashing Yellow Lights-County 105,000 - - --
-
-
CSAH 78/79 Trail Extension120,000- - -
-
- -
17th Avenue Extension West of CR 15 625,000 - - -
-
-
- -
Lewis Street Parking Lot & Alley 1,260,575 - - -
--
- -
Concrete Alleys - 420,000 - -
420,000
--
- -
12th Avenue Trail - - 240,000 -
240,000240,000
-
- -
l - - 150,000 -
Savanna Oaks Park to Southbridge Parkway Trai
150,000150,000
---
- -
Vierling CR 69 to Taylor 1,500,000 - - -
----
- -
TH 169 Pedestrian Bridget - - 3,000,000-
3,000,000 3,000,000
---
- -
Reclamation - - - 400,000
400,000
---
tttttt
- -
CSAH 42 Improvments - - 1,200,000-
---
- -
CSAH 83 Intersection - - 4,000,000-
---
- -
CR 15 Interchange & Trail Improvements - - - -
---
-2,500,000
ffffff
CR 79 Pedestrian Underpass - - - -
--
-
-125,000
CSAH 16 Trail Extension - - - -
--
-100,000
Total Expenditures 8,110,575 5,130,000 3,670,000 9,840,000 2,330,000 2,725,000
8,110,5758,110,5755,130,0005,130,000
3,670,0003,670,000
OTHER FINANCING SOURCE
aaaaaa
Transfers In/(Out)
Sewer Fund 270,000 420,000 (860,000) 10,000 15,000
270,000270,000
420,000420,000
-
Storm Fund 490,000 535,000 100,000 1,020,000 50,000
490,000490,000535,000535,000
rrrrrr -
EDA Fund 455,575 - - -
455,575455,575
- -
Tree Replacement Fund 25,000 - - -
25,00025,000
- -
Total Other Financing Source 1,240,575955,000(685,000)1,530,000 65,000
1,240,5751,240,575
-
Excess (Deficiency) (1,388,100) (415,800) (1,409,700) (468,800) 477,100 (1,225,000)
(1,388,100)(1,388,100)
Fund Balance January 13,861,5942,473,4942,057,694647,994 179,194656,294
DDDDDD
Fund Balance 12/31$2,473,494$2,057,694$647,994$179,194$ 656,294$(568,706)
ENTERPRISE FUNDS
The Enterprise Funds are maintained to account for the operation of the sanitary sewer,
t for the operation of the sanitary sewer,
t for the operation of the sanitary sewer,
storm drainage systems and refuse.
Since the operation of these systems is financed by user charges and are self-supporting,
stems is financed by user stems is financed by user charges and are self-supporting, charges and are self-supporting,
they are accounted for in a manner similar to private business. The Storm Drainage Fund
they are accounted for in a manner similar to private business. The Storm Drainage Fund private business. The Storm Drainage Fund
was established by Ordinance 176 in 1985.
was established by Ordinance 176 in 1985.
t
The intent of the City Council is to have a cash balance to at least equal accumulated
The intent of the City Council is to have a cash balance to at least equal accumulated a cash balance to at least equal accumulated
depreciation. This follows the City Auditor’s recommendation. Accumulated
f
depreciation. This follows the City Auditor’s recommendation. Accumulated Auditor’s recommendation. Accumulated
depreciation is a reflection of historical costs of depreciable assets. Replacement cost is
depreciation is a reflection of historical costdepreciation is a reflection of historical costs of depreciable assets. Replacement cost is s of depreciable assets. Replacement cost
is
expected to be two to two and one half times as much as historical costs. Cash balance is
expected to be two to two and one half times asexpected to be two to two and one half times as much as historical costs. Cash balance is much as historical costs. Cash balance is
a
also expected to have approximately 4 months of operating expenditures for cash flow
also expected to have approximately 4 malso expected to have approximately 4 months of operating expeonths of operating expe
purposes. The City reviews fees annually to determine appropriate revenue levels.
purposes. The City reviews fees annually to determine appropriate revenue levels. purposes. The City reviews fees annually to determine appropriate revenue levels.
r
D
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DDDDDDD
Operating Budget
2017 Annual Budge
t
Sanitary Sewer Fund
Description of Services:
Activity in this fund reflects the operations of the Municipal Sanitary Sewer System. This includes repair and maintain
current sewer lines, manhole rehabilitation/replacement, repairing lines, GIS/GPS hardware.
Goals:
Maintain and operate the Municipal Sanitary Sewer System.
1.
Continue to comply with Federal and State mandates as they are updated or expanded
2.
Undertake reviews and studies of the existing system to ensure that it can meet the expansion needs of the
3.
community and commercial/industrial entities.
4.
Coordinate with the State and County construction and Capital Improvement Plans, to ensure that rate payers
construction and Capital Improvement Pl
receive highest level of service for the capital commitment
5.Review and maintain rates that meet the current and near future needs of the rate payer.
Review and maintain rates that meet the current and near future needs of the rate payer.
Review and maintain rates that meet the current and near future needs of the rate payer.
Key Measures:
etedBudeted
ActualActualBudgg
ActualActualBudActualActualBud
etedBudetedBud
g
2014201520162017
20142015201620172014201520162017
Manholes Repaired
Not Available Not Available 46 TBD
Not Available Not Available 46 TBD
178,160 as of
tttttttttttttttttttttttttttttttt
178,160 as of 178,160 as of
Jetted (LF)
235,573 235,573 TBD
235,573 235,573 235,573 235,573
October
October October
Miles of Sewer
Not Available Not Available Not Available Not Available
Not Available Not Available Not Available Not Available Not Available Not Available Not Available Not Available
ffffffffffffffffffffffffffffffff
# of Lift Stations
Not Available Not Available Not Available Not Available
Not Available Not Available Not Available Not Available Not Available Not Available Not Available Not Available
MCES Treatment Cost (% of budget) *
Not AvailableNot Available75%TBD
ot Availableot Availableot Availableot Available
NN
Total FTE
3.03.03.03.0
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
3.03.03.0
3.0
get Comments:
Bud
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
The 2017 budget for Sanitary Sewer Fund provides funding for current level services. Also included in the 2017 budget is as
The 2017 budget for Sanitary Sewer Fund provides funding for current level services. Also included in the 2017 budget is as The 2017 budget for Sanitary Sewer Fund provides funding
for current level services. Also included in the 2017 budget is as
follows:
Sanitary sewer rate increases for 2017.
Sanitary sewer rate increases for 2017.Sanitary sewer rate increases for 2017.
Maintenance of 130 miles of sewer main and three lift stations.
Maintenance of 130 miles of sewer main and three lift stations. Maintenance of 130 miles of sewer main and three lift stations.
Major cost item is MCES treatment costs.
Major cost item is MCES treatment costs. Major cost item is MCES treatment costs.
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
tttttttttttt
ffffffffffff
aaaaaaaaaaaa
rrrrrrrrrrrr
DDDDDDDDDDDD
t
f
a
r
D
ttttttttttt
fffffffffff
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rrrrrrrrrrr
DDDDDDDDDDD
Operating Budget
2017 Annual Budge
t
Surface Water Fund
Description of Services:
The Public Works Department operates and maintains the surface water system for the City of Shakopee which includes 109
miles of storm sewer and 196 ponds. Participate in erosion control projects and implementation of the City’s Water Resource
Management Plan.
Goals:
To provide to protect, enhance, and restore water quality.
1.
Plan for annual erosion control and related maintenance of the Pond systems
2.
Prepare for needed wetland enhancement projects
3.
4.
Address issues as the community infrastructure ages
Measures:
Key
ActualActualBudgetedBudgeted
ActualActualBudetedBud
g
ActualActualBud
etedBud
2014201520162017
20142015201620172014201520162017
Sweeping Annual Cost
$ 151,588.85 $ 147,021.29 $ 109,861.65 $ 130,000.00
$ 151,588.85 $ 147,021.29 $ 109,861.65 $ 130,000.00 $ 151,588.85 $ 147,021.29 $ 109,861.65 $ 130,000.00
Catch Basins Repaired
Not Available Not Available 16 TBD
Not Available Not Available Not Available Not Available
16 TBD
16 TBD
Ponds Inspected
7171TBD TBD
71
TBD TBD TBD TBD
71
Number of Ponds
Not Available Not Available 219 TBD
Not Available Not Available Not Available Not Available
219 TBD 219 TBD
Acres of Wetlands
Not Available Not Available 479 TBD
Not Available Not Available
479 TBD
tttttttttttttttttttttttttttttt
479 TBD
Not Available Not Available
Total FTE
3.03.02.02.0
3.03.0
2.02.0
3.0
ffffffffffffffffffffffffffffff
Budet Comments:
g
The 2017 budget for Surface Water Fund provides funding for current level services. Also included in the 2017 budget is as
The 2017 budget for Surface Water Fund provides funding for current level services. Also included in the 2017 budget is as The 2017 budget for Surface Water Fund provides funding for
current level services. Also included in the 2017 budget is as
follows:
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Manage the City surface water system per MPCD's NDPES.
Manage the City surface water system per MPCD's NDPES. Manage the City surface water system per MPCD's NDPES.
Coordinate with SMSC on storm water issues
Coordinate with SMSC on storm water issuesCoordinate with SMSC on storm water issues
rrrrrrrrrrrrrrrrrrrrrrrrrrrrrr
Establishment of pond buffer strips on certain ponds.
Establishment of pond buffer strips on certain ponds. Establishment of pond buffer strips on certain ponds.
Coordination of Prior Lake/Spring Lake Watershed District on Prior Lake channel in Shakopee.
Coordination of Prior Lake/Spring Lake Watershed District on Prior Lake channel in Shakopee. Coordination of Prior Lake/Spring Lake Watershed District on Prior Lake channel in Shakopee.
Meeting NPDE's requirements on an annual basis.
Meeting NPDE's requirements on an annual basis.Meeting NPDE's requirements on an annual basis.
DDDDDDDDDDDDDDDDDDDDDDDDDDDDDD
tttttttttttttt
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aaaaaaaaaaaaaa
rrrrrrrrrrrrrr
DDDDDDDDDDDDDD
ttt
fff
aaa
rrr
DDD
t
f
a
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D
Operating Budget
2017 Annual Budge
t
Refuse Fund
Description of Services:
The City provides refuse and recycling carts to Shakopee residents. The cart ownership is the resonsibility of the hauler. The
hauler must manage the inventory, delivery and maintain the refuse and recycling carts.
Goals:
Provides Shakopee residents with refuse and recycling carts.
1.
Ownership of the refuse and recycling carts provides a long-term strategy to improve the competitive
2.
procurement process for RFP and contracting.
3.
The residents benefit from the value of these capital assets rather than paying for the same carts multiple times
over.
Ke Measures:
y
ActualActualBudgetedBudgeted
ActualActualBudetedBud
ActualActualBudg
etedBud
2014201520162017
20142015201620172014201520162017
Number of Garbage Carts Owned
- 26,705 26,705 26,705
- 26,705 26,705 26,705 - 26,705 26,705 26,705
et Comments:
Budg
The 2017 budget for Refuse Fund provides funding for current level services. Also included in the 2017 budget is as follows:
The 2017 budget for Refuse Fund provides funding for current level services. Also included in the 2017 budget is as follows:The 2017 budget for Refuse Fund provides funding for current
level services. Also included in the 2017 budget is as follows:
Continuation of the City receiving cart fee revenue under the current contract with Republic Services Inc.
Continuation of the City receiving cart fee revenue under the current contract with Republic Services Inc. the current contract with Republic Services Inc.
ttttttt
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DDDDDDD
ttttttttttttttt
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DDDDDDDDDDDDDDD
INTERNAL SERVICE FUNDS
The Internal Service Funds are used to account for the financing of major mobile
equipment, major buildings (Governmental and Park/Recreation), park assets,
equipment, major buildings (Governmental and Park/Recreation), park assets,
Information Technology items and insurance.
Equipment
Park and Recreation Asset
Information Technology
Government Building Asset
t
Self-Insurance
f
a
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D
2017 Annual Budget
Internal Service Funds Budget Summary
Park &GovernmentalGovernmental
RecreationInformationBuildingSelf
EquipmentAssetTechnologyAssetInsuranceTotal
Sources
Charges for Services787,800$ $ 657,600$ 381,800$ 558,400$ 457,500$ 2,843,100
Federal Grants - - 20,000 - - 20,000
Interest 60,000 25,000 6,000 25,000 116,000-
Donations - 10,000 - - - 10,000
Total Revenue 847,800 692,600 407,800 583,400 457,500 2,989,100
Uses
Insurance Payments - - - 387,500- 387,500
IT Supplies/services - 265,000- - 265,000-
Capital Expenditures1,109,500 800,000 295,700 1,186,000 3,391,200-
1,186,0001,186,000
295,700
Total Expenditures1,109,500 800,000 560,700 1,186,000 387,500 4,043,700
1,186,0001,186,000
560,700560,700
Interfund Loan
- - - 50,000 - 50,000
50,00050,000
-
Transfers
- - (460,000)- (460,000)-
(460,000) (460,000)
-
ttttttttttttt
Excess (deficiency) of
Sources over Uses
$ (261,700)$ (107,400)$ (152,900)$ (1,012,600)$ 70,000$ (1,514,600)
$ $
(152,900)(152,900)
(107,400)(1,012,600)(1,012,600)
$
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DDDDDDDDDDDDD
Operating Budget
2017 Annual Budge
t
Equipment Internal Service Fund
Description of Services:
This fund finances the multi-year Equipment Plan. Financing to purchase equipment is provided by "rent" payments from the
operating departments at rates established annually by the Finance Department as part of the budget process. Equipment for
the Sewer and Storm Drainage enterprise funds is not included. The Equipment Fund shall "own" and acquire larger pieces
of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing
$20,000 or more.
Establishment:
The Equipment Fund was established by Resolution #4077 in 1994.
Goals:
To segregate funds for the acquisition of equipment to avoid budget problems caused by large purchases in a
1.
avoid budget problems caused by large purchases in a
single year.
Business Units within Equipment Internal Service Fund:
7800 – Equipment I.S. Fund
t
f
a
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D
2017 Annual Budget
Equipment Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualActualBudgetBudgetBudget
Sources
Miscellaneous
Rentals701,338$ 464,384$ 612,868$ 612,868$ 787,800$
Sale of Assets- 85,405 - - -
Interest134,904 63,778 10,000 60,000 60,000
Note repaid95,000 - - - -
Total Revenue931,242 613,567 622,868 672,868 847,800
622,868
622,868
Uses
Capital Equipment621,163 2,190,829 1,243,000 1,243,000 1,109,500
1,243,000 1,243,000
2,190,829
Net
$ (1,577,262)310,079$ (620,132)$ (570,132)$ (261,700)$
$ (1,577,262)$ (620,132)$ (620,132)$ (620,132)$ (570,132)
tttttttttt
$ (1,577,262)
$ (620,132)
Cash Balance December 317,464,033$ 4,900,827$ 4,280,695$ 4,330,695$ 4,068,995$
$ 4,900,827$ 4,900,827
$ 4,900,827$ 4,280,695$ 4,280,695$ 4,280,695$ 4,280,695$ 4,280,695
Cash Balance December 317,464,033
ffffffffff
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DDDDDDDDDD
CITY OF SHAKOPEE
Budget 2017 | 10-Year Equipment Projection
20172018201920202021
EQUIPMENT FUND
Police
Patrol - Marked245,000150,000255,000260,000
100,000
Patrol - Unmarked/Administrative
Patrol - Sargeants 4x4 48,00053,000
Utility Vehicle Pickup Truck
Fire
Pumper Truck1,200,000
Rescue Truck380,000
Truck - Tanker/pumper
Airboat w/Trailer
Aerial
Truck - Telesquirt
Truck - 1-Ton 4x4 With Grass Pak100,000
Chief's Vehicle46,000
Fire Inspector Vehicle43,000
All-Terrain Vehicle/Grass Pak40,000
Building Inspection
Inspection Vehicle30,000
Facilities
Truck - Pickup 4x4 w/Plow, Lift Gate
Scissor Lift15,000
Truck - Pickup
ttttttttttttttttttttttttttt
Engineering
Truck - Pickup 4x4
Natural Resources
fffffffffffffffffffffffffff
Truck - Pickup 4x4
Street Maint
Loader
Truck - Single Axle Dump250,000530,000
250,000250,000
aaaaaaaaaaaaaaaaaaaaaaaaaaa
520,000
Asphalt Roller
Truck - Pickup
rrrrrrrrrrrrrrrrrrrrrrrrrrr
Truck - 1-Ton 4x2
Truck - Pickup 4x4 w/Plow43,00045,000
Skidsteer Loader
444,,,555000000 4,500 4,500 4,500 4,500
Snow Blower
Sign Truck70,000
Park Maint
DDDDDDDDDDDDDDDDDDDDDDDDDDD
Large Mower150,000155,000
Pickup Truck 4x4 w/Plow
Pickup 4x4 1.5T w/Box Hoist Plow44,000
Bucket Truck
Tractors19,500 7,50019,5007,500
7,500
Skidsteer Loaders (2)9,0009,000
9,000 9,000 9,000
Pickup 2x4 1.5T50,000
Small Mowers (3)21,75021,750
Stump Grinder10,000
Enclosed Trailer20,000
Rotary Blade Grinder12,500
V-Plow
7,000
Ice Resurfacer 3pt.15,000
Pickup Truck
Hook Truck w/Equip240,000
Recreation
Minivan
Pickup Truck w/Plow/Lift
Ice Resurfacer130,000
Total Governmental Funds
1,109,5001,504,750778,0001,162,000
778,000
20222023202420252026
159,000216,000270,000275,000163,000
72,00038,00039,000
58,000
45,000
700,000
900,000
1,000,000
120,00048,000
31,00035,000
50,000
60,000
60,000
ttttttttttttttt
37,00039,00080,000
37,00039,00080,000
fffffffffffffff
35,000
35,000
220,000225,000
220,000225,000
540,000
aaaaaaaaaaaaaaa
39,00040,000
rrrrrrrrrrrrrrr
4,500
4,500 4,500 44,,550000 444,,,555000000
DDDDDDDDDDDDDDD
160,000165,000
47,00048,000
78,000
120,000
19,5007,50019,5007,50019,500
9,0009,0009,0009,0009,000
21,75021,75021,750
40,00060,000
30,000
51,000
1,230,750509,0001,729,0002,286,750
783,750
t
BLANK
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Operating Budget
2017 Annual Budge
t
Park and Recreation Asset Internal Service Fund
Description of Services:
This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental" payments from the
park maintenance division at rates established annually by the Finance Department as part of the budget process.
Establishment:
The Fund was established in 2007.
Goals:
To segregate funds relating to parks and recreation assets to avoid budget problems caused by large purchases in
1.
a single year.
Business Units within Park and Recreation Asset Internal Service Fund:
Business Units within Park and Recreation Asset Internal Service Fund:
Business Units within Park and Recreation Asset Internal Service Fund:
7805 – Park Asset I.S. Fund
t
f
a
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2017 Annual Budget
Park and Recreation Asset Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualActualBudgetBudgetBudget
Sources
Rentals437,064$ 374,660$ 385,900$ 385,900$ 657,600$
Other26,306 5,000 - - -
Sale of Assets1,820 4,280 - - -
Interest37,010 26,248 5,000 25,000 25,000
Donations- - - 250,000 10,000
Total Revenue502,200 410,188 390,900 660,900 692,600
Uses
Trail Overlay - - 65,000 65,000 60,000
Westminster Hockey Rink- 32,653 - - -
Lions Park Improvements221,678 12,652 350,000 - -
350,000
350,000
Lions Park Trail50,797 - - - -
-
Lions Park Warming House- - - 500,000 -
- -
Lions Park Rink- - - - 180,000
- -
Lions Park Playground Equipment- - - 400,000 -
400,000 400,000
- -
- 400,000 400,000
Scenic Heights Park Building- 24,039 - - -
24,039
24,039 -
Tahpah Lighting- 154,697 - - -
154,697
-
154,697
Tahpah fence extension- 162,507 - - -
162,507
162,507 -
t
Field 8 Backstop and Fence- 20,000- 20,000 -
20,000 20,000
--
Memorial Park Bridge - 300,000- 375,000 -
300,000 300,000
--
Schleper Stadium- Scoreboard 1,194 - - --
1,194
f
-
Schleper Field Stadium Seating 26,250 - - - -
26,250
-
Schleper field lights/roof 284,980- - - -
284,980
-
Schleper Painting - - - 125,000-
--
Gazebo Levy Drive - - - 20,000-
a
---
Community Center Parking Lot - - - 200,000-
--
Community Center Bathroom Counters - - - 100,000-
Community Center Bathroom Counters
-
Community Center Bathroom Counters
r
Community Center Curbing 20,903 - - - -
20,903
Community Center Lift Replacement 34,692 - - - -
34,692
Community Center Study 40,650- - - -
-
e -- 50,000 50,000 -
Community Center Basketball Hoop Replac
--
Community Center Locker Replacement- - 105,000 105,000 -
Community Center Locker Replacement-Community Center Locker Replacement-
Community Center Locker Replacement-Community Center Locker Replacement-
Backstops- - - - 30,000
Backstops-Backstops-
Backstops-Backstops-
Backstops-Backstops-
D
SV- Pool Slide22,491 - - - -
SV- Pool Diving Well- - - - 35,000
SV- Pool Slide Pump- - 15,000 - -
Skate Park Relocation- - - 200,000 -
Playground Equipment- - 75,000 75,000 50,000
Riverview Fence- - 25,000 25,000 -
Maps- 453 - - -
Total Expenditures378,005 712,630 1,005,000 1,815,000 800,000
Excess (deficiency) of
Sources over Uses
$ (302,442)124,195$ (614,100)$ (1,154,100)$ (107,400)$
Transfer In210,000 - - - -
Net
$ (302,442)334,195$ (614,100)$ (1,154,100)$ (107,400)$
Cash Balance December 312,290,580$ 2,081,738$ 1,467,638$ 927,638$ 820,238$
2017 Annual Budget
Park and Recreation Asset Internal Service Fund
2017 - 2021 Capital Improvement Program
20172018201920202021
Revenues:
Rent from Park Maintenance$ 372,000$ 372,000$ 372,000$ 372,000$ 372,000
Rent from Building (CC, IA and SV) 285,600 403,000 403,000 403,000 403,000
Interest
25,000 25,000 25,000 25,000 25,000
Donation
10,000 20,000 10,000 10,000 10,000
Total Revenue
692,600 820,000 810,000 810,000 810,000
Expenditures:
Recreation Facility Projects:
CC Boiler Replacment
- - - 100,000 -
CC Parking Lot
200,000 - - - -
CC Bathroom Counters
100,000 - - - -
SV Main Pool Pump
- -- 2200,,000000 - -
SV Small Drop Slide
- --- 111555,,,000000000 - -
SV Pool Filter Replacement
- -- -- 5500,,000000 -
SV Pool Diving Well
35,000 --- -- - -
SV Pool Slide Pump
- --- --- - 15,000
Total Recreation Facility Projects 335,000 --- 333555,,,000000000 150,000 15,000
Park Facility Projects:
tttt
Trail Overlay
6600,,000000 666000,,,000000000 666555,,,000000000 - -
-
Playground Equipment-
-
5500,,000000 777555,,,000000000
ffff
Playground Equipment (Holmes)
-- --- 888000,,,000000000 -
-
Playground Equipment (Hiawatha)
--- --- - 80,000 -
Playground Equipment (Huber Park)
--- -- - - 150,000
Playground Equipment (Huber Park)
Benches
aaaa
--- 222000,,,000000000 - - -
Fence Replacement
--- 111555,,,000000000 - - -
Gazebo Levy Drive
222000,,,000000000 - - - -
rrrr
Lions Park Parking Lot
--- - - 100,000 -
Lion's Park Rink
111888000,,,000000000 - - - -
YB Interior Chinking
- 50,000 - - -
Scenic Heights Rink
- 30,000 - - -
Backstops
30,000 - - - -
Bleachers
DDDD
- 15,000 - - -
Schleper Painting
125,000 - - - -
Memorial Park Bathroom Replace
- - 250,000 - -
Memorial Park Trails
- - - 125,000 -
Memorial Park Parking Lot
- - 100,000 - -
Total Park Facility Projects 265,000305,000
465,000 495,000 150,000
Total Expenditures
800,000 265,000 530,000 455,000 165,000
Excess (Deficiency) (107,400)
555,000 280,000 355,000 645,000
Cash Balance January 1
927,638 820,238 1,375,238 1,655,238 2,010,238
Cash Balance 12/31
820,238 1,375,238 1,655,238 2,010,238 2,655,238
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Operating Budget
2017 Annual Budge
t
Information Technology Internal Service Fund
Description of Services:
This fund finances the replacement and acquisition of information technology including computers, printers, copiers and
network items. Financing to accomplish this is provided by charges to benefitting divisions at rates established annually by
the Finance Department as part of the budgetprocess.
Establishment:
The fund was established in 2010 by Resolution No. 7001.
Goals:
To segregate funds for the acquisition of equipment to avoid budget problems caused by large purchases in a
1.
single year.
To maintain a centralized asset management system relating to information technology purchases.
2.
em relating to information technology purchases.
Business Units within Information Technology Internal Service Fund:
Internal Service Fund: Internal Service Fund:
7806 – Info Tech I.S. Fund
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2017 Annual Budget
Information Technology Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualActualBudgetBudgetBudget
Sources
Miscellaneous
Rentals321,200$ 358,600$ 365,200$ 365,200$ 381,800$
Federal Grants- - - - 20,000
Interest9,365 5,122 - 8,000 6,000
Miscellanous214 - - - -
Total Revenue 363,722330,779365,200373,200407,800
Uses
Supplies7,00584,0234,00065,00030,000
84,02384,0234,000
4,000
Services35,17183,90315,00020,00025,000
83,90383,90315,00015,000
Software161,869210,845159,237175,000210,000
210,845159,237159,237
210,845
Capital178,14647,470124,75260,000295,700
47,470
124,752
124,752
tttttttttttttt
Total Expenditures382,190426,241302,989320,000560,700
426,241426,241302,989302,989
382,190
ffffffffffffff
Excess (deficiency) of
Sources over Uses
(51,411)(62,519)62,21153,200(152,900)
(51,411)(51,411)(62,519)(62,519)
Transfer In 150,000-aaaaaaaaaaaaaa---
150,000 150,000
--
Net
$(51,411)$87,481$62,211$53,200$(152,900)
$$
(51,411)(51,411)
87,48187,481
rrrrrrrrrrrrrr
Cash Balance December 31$534,662$622,143$684,354$675,343$522,443
$$$
534,662
534,662
DDDDDDDDDDDDDD
2017 Annual Budget
Information Technology Internal Service Fund
2017-2021 Capital Improvement Program
20172018201920202021
Revenue
$ 381,800 $ 400,900 $ 420,900 $ 441,900 $ 464,000
User Charges
20,000 - - - -
Federal Grant
6,000 6,000 6,000 6,000 6,000
Interest
$ 407,800 $ 406,900 $ 426,900 $ 447,900 $ 470,000
Total Sources
Expenditures
Supplies
30,000 32,000 34,000 36,000 38,000
Operating Supplies
Services
Consulting 25,000
25,000 2 5,000 25,000 2 5,000
Software
Service Agreements 220,000
1 85,000 1 1 1 999000,,,000000000 1 1 1 999000,,,000000000 2 15,000
Laserfiche 45,000
25,000 2 2 2 666,,,000000000 222777,,,000000000 4 3,000
Capital
Computers 40,000
28,700 4 4 4 000,,,000000000 444555,,,000000000 6 0,000
Printers & Scanners 15,000
7,000 777,,,000000000 111888,,,555000000 1 4,500
MFPs 25,000
tttttttttt
4400,,000000 2 2 2 000,,,000000000 222555,,,000000000 2 5,000
45,000
SSeerrvveerrss,, SSwwiittcchheess,, UUPPSS && WWAAPPss 1 1 0000,,000000 1 1 1 000,,,000000000 444000,,,000000000
9 0,000
SAN -
1 1 2200,,000000 --- - -
VOIP System -
ffffffffff
- - -- - 5 0,000
453,000
Total Uses
5 5 5 666000,,,777000000 3 3 3 555000,,,000000000 4 04,500 5 58,500
Net 17,000
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(((111555222,,,999000000))) 555 666,,,999000000 2 2,400 (110,600)
$ 675,343
Balance January 1 491,143
$ 675,343 $ 675,343
rrrrrrrrrr
5 5 2222,,444433 5 79,343 6 01,743
Balance December 31$ 508,143
$$$ 555 222222,,,444444333$$ 5 5 7799,,334433$ 6 01,743$ 4 91,143
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Operating Budget
2017 Annual Budge
t
Governmental Building Asset Internal Service Fund
Description of Services:
This fund finances the future purchase, major reconstruction, and additions to City owned buildings including City Hall,
Library, Public Works, Police, and Fire Stations. Financing to accomplish this is provided by "rental" payments from the
operating departments at rates established annually by the Finance Department as part of the budget process. The Building
Fund shall "own" and acquire these buildings.
Establishment:
Council established the Building Fund in 1998. The scope of the fund was expanded in 2000 to include major repairs defined
as those without which the building would be unusable for its intended purpose. It was further expanded in 2008 to include
energy savings or green initiatives such as lighting upgrades, boiler modifications, etc.
Goals:
To segregate funds for the acquisition of buildings to avoid budget problems caused by large purchases in a
1.
avoid budget problems caused by large purchases in a avoid budget problems caused by large purchases in a
single year.
Business Units within Governmental Buildin Asset Internal Service Fund:
g
Asset Internal Service Fund: Asset Internal Service Fund:
7810 – Building I.S. Fund
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2017 Annual Budget
Governmental Building Asset Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualBudgetBudgetBudget
Actual
Sources
Rentals$ 635,815$ 517,910$ 533,450$ 533,450$ 558,400
Interest 106,253 72,654 10,000 70,000 25,000
Miscellaneous 911 654 - - -
Total Revenue 742,979 591,218 543,450 603,450 583,400
Uses
Capital Construction
Library Exterior Restoration 90,900- - - -
90,900
90,900
Engineering Building Roof - - - 25,000-
--
Engineering Building Lighting 64,283 - - - -
---
Public Works Storage Shed 110,661- - - -
110,661
--
Fire Station 1 Parking Lot - - - 160,000-
---
Fire Station 1 Carpet 23,143 - - - -
t
-
Fire Station 1 Curb and Grading 15,712 - - - -
15,712
--
Fire Station 1 Vierling East Roof - - - 6,600 -
--
f
Fire Station 1 Rooftop Unit - 150,000- 150,000 -
--
Fire Station 1 Window Replacment - - - 100,000-
---
Fire Station 2 Concrete Pavement 79,820- - - -
79,820
-
a
Fire Station 2 Roof 32,515- - - -
32,515 32,515
--
City Hall Electrical Panels 5,982 ----
5,9825,982
City Hall Study 13,555 7,165 - - -
r
13,555
City Hall Condenser Unit - 50,000- - -
-
City Hall Technology & Security - - - 138,000-
--
City Hall Low Voltage - - - 130,000-
City Hall Furniture & Fixtures - - - 233,000-
City Hall Contingency - - - 400,000-
D
Building Furnishings 34,595 5,700 - - -
Total Expenditures 157,270 326,761 200,000 156,600 1,186,000
Excess (deficiency) of
Sources over Uses
585,709 264,457 343,450 446,850 (602,600)
Interfund Loan (500,000) 50,000 50,000 50,000 50,000
Transfer Out City Hall Construction - - (2,040,000)- (120,000)
Transfer Out Debt Service (465,000) (466,680) (466,680) (346,680) (340,000)
Net
$ (379,291)$ (152,223)$ (73,230)$(1,889,830)$ (1,012,600)
Cash Balance December 31$ 5,850,245$ 5,701,935$ 5,628,705$ 3,812,105$ 2,799,505
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Operating Budget
2017 Annual Budge
t
Self Insurance Internal Service Fund
Description of Services:
This fund pays the costs related to the City's workers' compensation and property/casualty insurance policies through charges
received from city departments and divisions. Coverage is maintained through the League of Minnesota Cities Insurance
Trust (LMCIT).
Establishment:
The Self Insurance Fund was created in 2016 as a result of savings realized from increasing deductible premiums for the
property/casualty policy. In addition, a 2016 transfer of $75,000 from the General Fund surplus created an inital balance
suitable for covering annual deductible claims expenses. The goal of the fund is to establish an appropriate fund balance with
the ultimate goal of moving towards a self insurance program, thus realizing the benefit of reduced premiums.
Goals:
Protect the City's assets and minimize costs of insurance
1.
Establish a self insurance program for workers' compensation and/or property/casualty.
2.
Establish a self insurance program for workers' compensation and/or property/casualty.Establish a self insurance program for workers' compensation and/or property/casualty.
Business Units within Self Insurance Internal Service Fund:
Business Units within Self Insurance Internal Service Fund:
7820 – Self Insurance I.S. Fund
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2017 Annual Budget
Self Insurance Internal Service Fund
201620162017
20142015OriginalFinalProposed
ActualActualBudgetBudgetBudget
Sources
Charges for Services-$ -$ -$ 465,850$ 457,500$
Interest- - - - -
Total Revenue- - - 465,850 457,500
Uses
Liability Insurance- - - 315,850 347,500
Claims- - - 10,000 40,000
Total Expenditures- - - 325,850 387,500
Excess (deficiency) of
Sources over Uses
-- - 140,000 70,000
Transfer In- - - 75,000 -
-
- -
Net
$ --$ -$ 215,000$ 70,000$
$ -$ -
$ -$ -$ -$ -$ 215,000
$ -
$ 215,000
$ 215,000
Cash Balance December 31-$ -$ -$ 215,000$ 285,000$
$ -$ -
$ -$ -$ -$ -$ 215,000$ -$ 215,000
$ -
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APPENDIX
t
APPENDIX
APPENDIX
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Operating Budget
2017 Annual Budge
t
2017 - 2021 Capital Improvement Program
Capital Improvements are the projects that require the expenditure of public funds for the acquisition, construction or
replacement of the infrastructure necessary for communities. Capital planning is critical to continuation of essential public
services, as well as being an important component of a community’s economic development program. The creation and
update of multi-year capital plan allows for the community to plan for the current and longer germ needs of the constituents.
This plan is often integrated with the maintenance needs and funding sources that will provide for the delivery of services to a
community.
Capital projects are different from the operating budgets of a City, as they often represent large financial obligations that may
span more than one year. The unique nature of capital projects allows for a different presentation to the governing board, than
the process used for operational budget discussions. The information and tracking needs of projects requires an adequate
system of management, to ensure the impact to the capital plan, as well as the operational budgets.
the operational budgets.
The development of a capital improvement plan is prepared with the following elements:
is prepared with the following elements: is prepared with the following elements:
Identification of needs, utilizing strategic plans, comprehensive plans as well as input from citizens, staff and
hensive plans as well as inpuhensive plans as well as inpu
Council.
Determination of the projects specific to repair, maintenance, replacement or new construction.
, maintenance, replacement or new construction. , maintenance, replacement or new construction.
Recognition of the revenue sources that will be utilized to fund the planned projects
be utilized to fund the planned projectsbe utilized to fund the planned projects
Need for debt issuance for future needs
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Identification of the need for policy updates or creation
r policy updates or creationr policy updates or creation
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It is critical that the full cost of the projects be developed as well as the timing and coordination of the project with other
It is critical that the full cost of the projects be developed as well as the timing and coordinaas well as the timing and coordina
entities, both public and private. The planning process that brings all the impacted parties into play will result in a program
nning process that brings all the impacted nning process that brings all the impacted
that can clearly detail not only the original construction costs, but future year maintenance and operational costs. With this
the original construction costs, the original construction costs, but future year maintenance anbut future year maintenance an
information as a base, the future year plans as well as affordability of the projects can be evaluated, based on more consistent
aa
year plans as well as affordability of the proj year plans as well as affordability of the proj
and reliable information, establishing a strong and consistent Capital Improvement Program.
and reliable information, establishing a strong anand reliable information, establishing a strong and consistent Capital Improvement Program. d consistent Capital Improvement Program.
rr
The plan for the City of Shakopee lists the projects scheduled for the upcoming 5 years, and details the activities for the
Shakopee lists the projects sche Shakopee lists the projects scheduled for the upcoming 5 years, duled for the upcoming 5 years,
Capital Funds, including Park Funds, as well as the Sanitary and Surface Water Enterprise funds. CIP is prepared by the City
Capital Funds, including Park Funds, as well as the Sanitary anCapital Funds, including Park Funds, as well as the Sanitary an
staff, reviewed by the Planning Commission for conformance with the Comprehensive Plan. It is then submitted to the City
staff, reviewed by the Planning Commission for conformance withstaff, reviewed by the Planning Commission for conformance with
Council for approval, as the 5-year program is utilized by staff for the long range planning and budget needs of the City.
m is utilized by staff for the long range m is utilized by staff for the long range
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Park Reserve Fund
Projected Fund Levels
2017-2021 Capital Improvement Program
REVENUES:20172018201920202021Unfunded
Park Dedication Fees$ 1,500,000$1,700,000$ 500,000
$ 500,000$ 500,000$ -
Grants
- - - - - 2,000,000
Donations/Misc. 600,000
100,000 150,000 100,000 100,000 550,000
Cost Sharing 10,000
10,000 10,000 10,000 10,000 -
Interest
- - - - - -
Total Revenue 2,110,000
1,810,000 660,000 610,000 610,000 2,550,000
EXPENDITURES:
Expenditures per List CIF
Huber Park Improvement
- - 75,000 - - 2,400,000
Quarry Lake Phase 2 (Trails)2,000,000
- - - - -
Quarry Lake Phase 3 (Building)
- 2,200,000 - - - -
Quarry Lake Phase 4
- - - - - 2,000,000
Tahpah Park Improvements375,000
--- 333000000,,,000000000 - - 400,000
Jennifer Lane Park
- 250,000 --- - - -
Total Expenditures 2,375,000
2,450,000 333777555,,,000000000 -- - 4,800,000
Excess (Deficiency) (265,000) (640,000)
(640,000)
222888555,,,000000000 666111000,,,000000000 661100,,000000((22,,225500,,000000))
Transfer Out to CIF
tttttttttt
Southbridge Trail Development
- -----(((((7777755555,,,,,000000000000000))))) - - -
TH 169 Pedestrian Bridge
- -- -----(((((555550000000000,,,,,000000000000000))))) - -
ffffffffff
Fund Balance January 1*
1,372,667
1,372,667
111,,,111000777,,,666666777 444666777,,,666666777 677,667 787,667 1,397,667
Fund Balance December 31
$ 1,107,667$1,397,667$ (852,333)
1,107,6671,107,667
$$$ 444666777,,,666666777$$$ 666777777,,,666666777$ 787,667
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*Balance equals cash balance per cash flow projection with project carry forward.
*Balance equals cash balance per cash flow projection with project carry forward.*Balance equals cash balance per cash flow projection with project carry forward.
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Capital Improvement Fund
Projected Fund Levels
2017-2021 Capital Improvement Program
City of Shakopee, Minnesota
REVENUES:20172018201920202021Unfunded
Capital Improvement Fund Levy385,000 485,000 555,000 655,000 630,000
-
Franchise Fees750,000 750,000 765,000 765,000 800,000
-
Special Assessments2,425,000 565,000 190,000 100,000
- -
County Portion of Project - - 3,000,000-
- -
TIF (2.3M over 9 years) 255,600 255,600 255,600 255,600 255,600
-
Intergovernmental MSA 1,025,000 1,025,000 1,025,000 1,025,000 1,025,000
-
SPUC Portion of Project 580,000 640,000 130,000 20,000 25,000
-
Federal/MnDOT Funding - - 2,000,000-
-1,500,000
Interest 61,300 38,600 24,700 20,600 6,500
-
Total Revenue 5,481,900 3,759,200 2,945,300 7,841,200 2,742,100 1,500,000
EXPENDITURES:
Expenditures per List CIF
Overlay 2,020,000 1,890,000 2,290,000 1,160,000 1,980,000
-
Reconstruction Projects 2,400,000 2,740,000 910,000 270,000-
-
Trail Rehabilitation 80,000 80,000 80,000 80,000 80,000
-
--
Flashing Yellow Lights-County 105,000 --
-
-
CSAH 78/79 Trail Extension 120,000 - - -
-
- -
17th Avenue Extension West of CR 15 625,000 - - -
-
-
- -
Lewis Street Parking Lot & Alley 1,260,575 - - -
--
- -
Concrete Alleys - 420,000 - -
420,000
--
- -
12th Avenue Trail - - 240,000 -
240,000240,000
-
- -
l - - 150,000 -
Savanna Oaks Park to Southbridge Parkway Trai
150,000150,000
---
- -
Vierling CR 69 to Taylor 1,500,000 - - -
----
- -
TH 169 Pedestrian Bridget - - 3,000,000-
3,000,000 3,000,000
---
- -
Reclamation - - - 400,000
400,000
---
tttttt
- -
CSAH 42 Improvments - - 1,200,000-
---
- -
CSAH 83 Intersection - - 4,000,000-
---
- -
CR 15 Interchange & Trail Improvements - - - -
---
-2,500,000
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CR 79 Pedestrian Underpass - - - -
--
-
-125,000
CSAH 16 Trail Extension - - - -
--
-100,000
Total Expenditures 8,110,575 5,130,000 3,670,000 9,840,000 2,330,000 2,725,000
8,110,5758,110,5755,130,0005,130,000
3,670,0003,670,000
OTHER FINANCING SOURCE
aaaaaa
Transfers In/(Out)
Sewer Fund 270,000 420,000 (860,000) 10,000 15,000
270,000270,000
420,000420,000
-
Storm Fund 490,000 535,000 100,000 1,020,000 50,000
490,000490,000535,000535,000
rrrrrr -
EDA Fund 455,575 - - -
455,575455,575
- -
Tree Replacement Fund 25,000 - - -
25,00025,000
- -
Total Other Financing Source 1,240,575955,000(685,000)1,530,000 65,000
1,240,5751,240,575
-
Excess (Deficiency) (1,388,100) (415,800) (1,409,700) (468,800) 477,100 (1,225,000)
(1,388,100)(1,388,100)
Fund Balance January 13,861,5942,473,4942,057,694647,994 179,194656,294
DDDDDD
Fund Balance 12/31$2,473,494$2,057,694$647,994$179,194$ 656,294$(568,706)
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Surface Water Fund
Projected Unrestricted Net Position
2017-2021 Capital Improvement Program
City of Shakopee, Minnesota
20172018201920202021
Unrestricted Net Position January 112,505,21011,839,81011,932,31012,122,71012,448,610
Revenues:
User Fees1,180,0001,239,0001,263,8001,327,0001,353,500
Trunk Charges100,000100,000100,000100,000100,000
Grant
Interest150,000150,000150,000150,000150,000
Total Revenue1,430,0001,489,0001,513,8001,577,0001,603,500
Expenses:
Operation Expenses870,400896,500923,400951,100979,600
Capital Equipment-50,00050,00050,00050,000
50,000
Transfer to General Fund125,000125,000125,000125,000125,000
125,000
Projects:
Annual Erosion Control/Pond Cleaning125,000125,000125,000125,000125,000
125,000125,000
125,000
PLSL Channel Improvement100,000100,000---
100,000100,000
Blue Lake Channel Improvements--100,000--
100,000100,000
-
Blue Lake Channel Cooperative-100,000---
100,000100,000
-
West End300,000----
300,000
-
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CSAH 15 Ditch Improvements85,000----
85,000
-
Transfer to Capital Imp. Fund for projects490,000----
Transfer to Capital Imp. Fund for projects490,000
-
Total Expense2,095,4001,396,5001,323,4001,251,1001,279,600
2,095,400
1,396,5001,396,500
ffffff
2,095,400
cess (Deficiency)(665,400)92,500190,400325,900323,900
Ex
(665,400)(665,400)92,50092,500
CasBalance December 31$11,839,810$11,932,310$12,122,710$12,448,610$12,772,510
h
$11,839,81011,839,810$11,932,31011,932,310
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Mayor and City Council
To:
Darin Nelson, Finance Director
From:
Bill Reynolds, City Administrator
cc:
November 1, 2016
Date:
2017 Draft Budget
Re:
Background
The City of Shakopee annually adopts a General fund budget and property tax levy for the upcoming
year. The following information provides an overview of many elements that have been brought into
the budget process during 2016, planning for the 2017budget year.
Earlier this summer, staff kicked off the 2017 budget process by reviewing with Council a preliminary
Capital Improvement Plan for 2017-2021. An updated final version is included with the 2017 draft
budget document.In September, the Council approved the preliminary tax levy. The preliminary tax
levy was used to prioritize, size and shape the 2017 draft budget.
Just as Administrator Reynolds has been reiterating over the past year, the budget process will
experience significant changes over the course of the next couple years in order to provide complete
transparency and accountability for city-wide operations and to ensure future sustainability. Not all the
changes will happen this year, but there are changes taking place this year to better position ourselves
for future changes.
For example, the budget calendar has been modified to condense the budget process and move it closer
to year-end. In yearspast, the detail budget document wascompleted in the summer, which makes
forecasting difficult due to the time gap before the new year begins. Another major change to note with
the 2017 draft budget is the inclusion of a Revised 2016 Budget. The revised budget serves as the city’s
final budget for the year. Dueto the general nature of budget forecasting, unforeseen circumstances
can now be accounted for with a final revised budget. This final budget neitherimpactsthe levy nor
taxes payable in the current year, it only accounts for positive or negative variances in revenues and
expenditures.
These are two of the more noticeable or structural type changes taking place this year. In the next year
expect the budget to begin transforming into more narrative form. Numbers are important to a budget,
but without context or more simply stated a story, numbers tend to not mean much to most readers of
thecity’s budget.
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Overview
To put this budget in context, we have lots to be thankful for. The city continues to grow with
construction permits strong. Our tax capacity is high in comparison to our tax levy. We have some
flexibility in our overall budget due to past variances (the differences between revenue and
expenditures). And we have completed several bond initiatives. The implementation of franchise fees
on private utilities will also aid in diversifying our revenue base.
That does not mean that we do not have significant challenges this year. The effect of the school district
tax increase was more than many of our citizens anticipated leading to some distrust of what we will
bring to the table this year. The filling of many of our open positions and the tightening of our budget
will decrease future options as we decrease variances. We have a sizable bond for $29.5 million added
to our balance sheet. And finally, we have significant operational expense increases ahead for the
community centerand ice arena.
Staff began the budgeting process with the knowledge and direction that the fiscal conservation was
prudent and necessary in a year that will see a $29.5 million community center and ice arena expansion
coming on-line. The annual debt service payments on this facility are $2.1 million. That being said, the
2017 draft budget should be considered a proud accomplishment by the City Council and staff.
Tax Levy
The 2017 draft budget seeks a tax levy increase of $1,316,146 or 7.47%. This increase is fully directed
towards existing and new debt service. In fact, the City’s net debt service payments are increasing by
$1.4 million,or almost $100,000 more than the entire levy increase. The debt service levies include the
first year’s debt service payment on the Community Center and Ice Arena expansions.
Other levy changes to include:
Abatement levies have been isolated. In prior years, private development abatements have
been included in the General Fund levy. Isolating these abatements provides for increased
transparency.
The Capital Improvement Fund (CIF) now has a dedicated levy of $385,000. In years past, an
annual transfer was made from the General Fund to the CIF. This transfer has now been
eliminated. The 2016 transfer was $1.2 million. Franchise fee collections in 2017 are dedicated
to the CIF to account for the difference between the dedicated levy and the prior years’
transfers.
The following table is a comparison between the 2016 levy and the 2017 proposed levy.
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2017 Proposed Increase /
2016 LevyLevyDecrease% Change
Base Levy
General fund$16,825,900$16,175,900$ (650,000)-3.86%
Abatements -174,915$ 174,915100.00%
Capital Improvement Fund -385,000$ 385,000100.00%
Debt Service
2004B 238,027- (238,027)-100.00%
2006B
315,390- (315,390)-100.00%
2007B 94,99292,471 (2,521)-2.65%
2008A
-148,800 148,800100.00%
2010A
88,500107,145 18,64521.07%
2012A 47,386- (47,386)100.00%
2016A
-1,842,110 1,842,110100.00%
Total Property Taxes$17,610,195$18,926,341$ 1,316,1467.47%
Tax Impact
Scott County has provided staff with tax impact estimates for residential homestead properties.
Residential property values held virtually steady from January 1, 2015 to January 1, 2016. The value of
an average market value home in Shakopee actually decreased slightly from $229,700 to $229,100. In
the meantime, the City experienced an eight percent increase in tax capacity for taxes payable in 2017.
This increased tax capacity allows the tax rate to rise only 0.324percentwith a 7.47 percent levy
increase. An average value home in Shakopee will see a small reduction of $9.49 or 1.2 percent in city
taxes. The chart below provides a comparison of the 2016 levy and the preliminary 2017 levy for an
average valued home.
Avg Market Avg Market Taxable % NetNetNetNet
ValueValueChange
PayablePayableInc/DecDifference
2016201716 vs 172016201716 vs 17% Change
Shakopee$ 229,700$229,100-0.31%$ 821.71$ 812.23$ (9.49)-1.2%
Obviously not all properties fall intothe average market value category. A home valued at $150,000 will
see an estimated annual city tax increase of $4. Whereas, a home valued at $325,000 will see an
estimated annual city tax decrease of $31. On the following page is a table classifying all the city’s
residential propertiesby market value. Each range of value includes the number of properties in the
range and the average change in market value from taxes payable 2016 to taxes payable 2017. The
table indicates that lower value home were stable or increased slightlyin valueand higher valued homes
experienced a decrease in value.
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Late this summer, staff did research to determine if the set of cities that Shakopee has considered
comparable in the past were still comparable today. Shakopee has experienced significant growth over
the past decade and has a large commercial and industrial base. A comparison of cities based on various
attributes such as population, fiscal disparity contributions and net fiscal disparities, employees, and
General Fund expenditures were analyzed to determine a set of comparable cities. Directors and key
leaders reviewed the analytical results and narrowed the list to ten based off of subject understanding
of comparable cities.
Below is a comparison of the preliminary levy increases for this new set of comparable cities. It should
be noted that Golden Valley’s preliminary levy includes funding for a bond issuance for the building of a
$18.2 million community center.
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Budget Impact Issues
Wages and benefits
Union contracts expire on December 31, 2016. The draft budget has been built with an assumption of a
3 percent increase in wages. Comparable cities are indicating that cost of living adjustments are
averaging closer to 2.50 to 2.75 percent. Union negotiations are likely to begin later this fall. The
General Fund impact of a 3 percent COLA is approximately $387,000
Health insurance has been budgeted at a 10 percent increase. After receiving initial rateincrease
estimates of 10.5 to 14 percent, our insurance broker was able to negotiate a final rate of increase of 10
percent. The city did experience a reduction in health insurance last year. A ten percent increase in
health insurance is approximately $107,800.
No other benefit changes are anticipated or legislated for the upcoming year.
Four new staff positions have been requested for 2017, oneby the Police Department for a non-sworn
investigative aid/crime analyst, and three by the Parks and Recreation Department. The three new
positions requested by Parks and Recreation are due to the expansion of the community center and ice
arena. The budget impact of these four position is $183,800.
Internal Charges
As was discussed at the CIP work session in July, staff is proposing restoring building, parkasset, and
equipment rents to full funding. Rents were decreased by 20 percent back in 2014. There is a need to
restore the rents to full funding in order to ensure long-term financial sustainability. The rent reduction
doesn’t have an immediate impact on sustainability, but over the longterm financing becomes
problematic.Council directed staff to restore full-fundingforpark assets in 2017 and to phase in full
funding for equipment and buildings over two years. Restoring rents to full funding adds an additional
$663,000 to the General Fund budget, by phasing in equipment and building rents the impact is reduced
by about $165,000.
Other Services & Charges
Other than personnel, internal charges, and liability insurance,departments within the General Fund
were held to a zero percent increaseon all other line items within their department/division budgets.
Department directors understood the need for a balanced budget, but were also aware of the financial
pressure the community center and ice arena expansion will have on operations. Several divisions
within the General Fund were able to reduce the needed budget allotment without sacrificing services
or service levels, resulting in savings that could be redirected and aid in balancing the budget. This
commitment to the city as whole proved invaluable in creating a balanced and fiscally responsible
budget.
Economic Development Authority
An appropriation of $500,000 for the downtown has been included in the budget. 2017 is the third year
of the originally anticipated transfer of $1.5million over the course of threeyears.
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The exterior grant program has a balance of $264,000 as of August 31, 2016. Rather than transfer an
additional $200,000 to this program from the General Fund, staff is allocating $130,000 from the
Revolving Loan Fund that has been inactive for thelast several years. There is approximately $260,000
in this fund. This fund was created with a transfer of $100,000 from the EDA fund back in 2004.
Debt Service
As mentioned earlier, the issuance of community center/ice arena tax abatement bonds in January of
this year does have a substantial impact on the levy. Debt service payments are approximately $2.1
million annually. Due to available fund balances in existing debt service funds and the structuring of the
tax abatement bonds, the annual impact of all existing debt service funds will hold steady at about $2.1
million annually.
Internal Service Funds
New for 2016 is the creation of a Self-Insurance Fund. As part of the city’s annual general liability
insurance renewal, claim deductibles were analyzed as part of the process. Historically, city deductibles
have been extremely low for a city our size. The current deductible was$2,500 per claim. In reviewing
the average claim losses for the past several years it was determined the city can afford to increase its
deductible in order to benefit from substantial savings on premiums.
Increasing the deductible to $50,000 per claim is anticipated to save the city $150,000. Average claims
over the last five years have average about $50,000 per year, which results in a net annual savings of
$100,000 per year. Due to the timing of our insurance renewal, the city will be able to realize about
$125,000 in savings for 2016, which is due inpart to lower actual claims for 2016. 2017 premium
savings are split between realized savings and continued funding of the self-insurance fund.
The goal of the self-insurance fund is to take on the role of risk management. By establishing an
appropriate fund balance, the city is able to cover claims to a certain point while realizing the benefit of
reduced premiums. The long-term goal is a move towards self-insurance.
Enterprise Funds
Both the Sanitary Sewer and Surface Water Funds implemented rateincreases as of January 1, 2016. In
a budget work session held back in July2015,Council and staff reviewed the need for multi-year rate
increases for the Sanitary Sewer Fund. The flow rate charged per thousand gallons is not keeping pace
with the Met Council Environmental Services (MCES) service charge. For example, the flow rate revenue
for 2015 was approximately $2.16 million and the MCES charge was $2.4 million. A deficit of $240,000.
The MCES charge accounts for about 75 percent of the Sanitary Sewer Fund’s operational expenses. On
top of the $240,000 MCES deficit is an additional 25 percent or $600,000 of operational expenses, which
increases the annual operating deficit to $840,000.
MCES has and will continue to be increasing service charge rates at about a 5.5 percent annually for next
three to five years. As with most cities, the cost of maintaining and reconstructing aging infrastructure is
an expensive but necessary endeavor.
The Sanitary Sewer Fund also charges aflat $6 monthly fee per account. This generates about $665,000
annually. These flat fees are intended to fund our capital outlay for costs associated with street
reconstructions, sewer linings, etc. A good measuring toolto indicate whether or not the flat fee is
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keeping pace with the city’s needs is comparing the flat fee to the annual depreciation expense. Annual
depreciation is about $760,000.
This news doesn’t reflect that the sky is falling. The Sewer Fund does have a healthy cash balance.
However, operational deficit spending year after year will eat away at those reserves rather quickly.
Staff plans to do an in-depth rate analysis in 2017 that will review several factors including; what is an
appropriate fund balance, long-term forecasting (10-20 years), impact of new development, etc.
For 2017, the budget has been prepared with an 8 percentincrease in the flow rate from $2.24 to $2.41
per thousand,and a $0.50 increase in the flat rate from $6.00 to $6.50. For an average home utilizing
6,000 gallons of water a month,the increase will amount to about $1.52 per month.Even with this
increaseShakopee’ssanitary sewer rate remains one of the lowest in the metro. Below is a chart
comparing our comparable and neighboring cities 2016 annual sanitary sewer costs to Shakopee. Even
with a rate increase for 2017, Shakopee will still maintain oneof the lowest sanitary sewer costs.
Next Steps
Staff will update the draft 2017 budget with any suggestions from the November 9 budget work session and
bring the 2017 Draft Budget to the December 6 Council Meeting. At which time a public meeting will be held
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to discuss the levy and the budget. The public is welcome to comment on the budget at this meeting. Atthe
subsequent council meeting on December 20, Council will be asked to certify the final tax levy and adopt the
2017 budget document.
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2017 Draft Budget
Departmental Budget Highlights
November 9, 2016
Departments
•
Police
•
Fire
•
Parks and Recreation
•
Engineering and Public Works
•
Planning and Community Development
•
Finance
•
Administration
Police Department
Budget Points of Interest:
2017 Increases/Decreases
•
Overtime
•
Training
•
Fuel
•
Rent
•
Attorney
•
School Contributions
Body Cameras
2016 Data
Fire Department
Description
•
Provide fire suppression, fire prevention/education, inspections and training.
•
Maintain the fire stations and equipment on a 24-hour basis in order to insure the safety and
protection of the City of Shakopee, and Jackson and Louisville Townships.
2016 Goals:
Keep department expenditures equivalent with increase in population in the fire protection district
Provide quality community service in an effective and efficient manner
To provide a first-due engine company within a 1.5 mile radius of any built upon area of the city
Future Goals:
Goals of the future remain unchanged, but some adjustments are required to get there:
rd
Addition of a 3fire station in Southbridge neighborhood to meet 1.5 mile radius goal
Increased staffing levels to accommodate growing service levels, call volume, and population to include additional
full-time firefighters and a full-time assistant chief
Continue to increase the level of service provided to the fire district at responsible costs
Services Provided:
•
Calls for Service (Fire and Emergency Medical Services)
•
Inspections
–
Fire Alarm Systems
–
Sprinkler and Other Fire Suppression Systems
201520162017
–
License (Liquor, Daycare, etc.)
(proj.)(proj.)
–
Burn Permits
–
Calls725750760
Tents
•
Public Education
Inspections741750760
–
Fire Station Tours
Plan Reviews124125125
–
Firefighter and Fire Truck Visits
–
Child Safety Seat Checks
Public Education(app.)6085100
–
Home Fire Safety Program
–
Fire Extinguisher Training
•
Maintenance (buildings, vehicles, & equipment)
–
2 Buildings & 17 vehicles
•
Fire Pre-Plans
•
Fire Reports
•
Training
Parks and Recreation
2017 Budget Highlights:
•
New Ice Arena
•
Renovated Community Center complete in June 2017
•
New Indoor Aquatic Center
Parks and Recreation
New facilities = new utilities:
•
Ice Arena utilities based on current use and similar two sheet
facilities in the area
•
Aquatic Center Utilities based on similar facilities in the area
(budgeted for 6 months of operation)
Parks and Recreation
Equipment Updates:
•
Currently budget $20,000 for fitness
equipment replacement.
•
Current equipment is replaced and on a 10-
15 year cycle, actual life is 4-5 years
•
Currently budget $4,000 for maintenance of
Equipment
•
Current maintenance exceeds what we have
budgeted
Parks and Recreation
Equipment Updates Continued:
•
2017 leasing all fitness equipment for 4 years.
•
Lease is $60,000 per year and will
replace the $24,000 allocated for
equipment/maintenance.
•
All equipment will be new and will
remain current.
•
Lease includes maintenance and
full replacement if a piece goes
down.
Parks and Recreation
Other budget highlights:
•
Printing, Publishing and Advertising
increased updated promotional
brochures and items.
•
Cleaning Services increased to include
expanded facilities.
Parks and Recreation
Hope Scholarship Program:
•
Used by 18 families 2014-2015 ($1,041.00)
•
Used by 17 families 2015-2016 ($1,939.00)
•
Good for recreation programs and 5 free admissions
•
Must be Shakopee resident and meet one of the following criteria:
•Participation in a Free or Reduced Lunch Program through the Shakopee School District.
•Eligibility to receive financial aid from Scott County.
•Eligibility to receive Social Security Disability.
•A financial hardship that prevents full payment of a program fee (short term or long term).
Public Works Department Budget
2017 Budget Highlights:
Adding additional seasonal staff to maintain increased assets
•
Street Division
•
Decrease in salt usage due to weather
•
Decrease in fuel costs
•
Reduction in street seal coating needs
•
Park Division
•
Increase of internal rental rates to capital asset fund
•
Fleet Division
•
Implementation of new comprehensive fleet management software
Natural Resources Division Activities
In 2017 the Natural Resources Division will focus on:
•3 rd year of EAB Management
•
Coordinate ash tree removals will remove approximately 130 trees in 2017
•
Treating public ash trees in Zone 2 of 3 will treat approximately 185 trees in 2017
•
In 2016, 222 Shakopee residents took advantage of Citys EAB treatment program for trees on private property.
•Planting street trees will plant estimated 355 street trees
•
Replacing ash trees removed due to EAB
•
Filling open planting spots
•
Spring and fall volunteer tree plantings on Valley View Road for LCCMR grant ($35k )
•Oak wilt and Dutch elm disease managementidentified over 70 trees in 2016
•
Inspect for diseased trees and coordinate removal per City code
•Coordinating/completing street tree pruning -will prune an estimated 800 trees
•
2 nd year of 6 year pruning rotation
•Tree sale Selling approximately 200 trees
•
SPUC sponsored, reducing prices for resident
•Plant/maintain native plantings/stormwaterbuffer strips will plant/manage approximately 15 acres
•
2 nd year of planting/maintaining native plantings
•Review and inspect development/building plans for compliance with the tree preservation and landscaping
ordinance
•
In 2016 inspected/reviewed over 60 permits
Volunteer tree
planting on VV Rd
(LCCMR Grant)
Native plantings
around stormwater
area (slope on
Independence Dr)
Engineering Department Activities
2017 Budget Highlights:
•Sewer Extension to Remove Whispering Oaks Lift Station
•West End Infrastructure Design Review and Coordination
•Street Construction Projects
•th
2017 Street Reconstruction of Shakopee Avenue (Marschall Road to 11Avenue)
•
Bituminous Overlay of approximately 6.75 miles of roadway
•Coordination with Scott County Projects
•
CR83/4th Avenue
•
Flashing Left Turn Signals
•
CSAH 78/79 Trail
•
Lewis Parking Lot/Alley
•
Fire Station Parking Lot
•
Downtown Street Lighting Project Completion
AVERAGE SHAKOPEE
HOUSE VALUE = $229,100
AVERAGE CITY TAX
PER HOUSE = $812.23
IN 2017, APPROXIMATELY
22.7% OF YOUR TAXES
FUND PUBLIC WORKS,
ENGINEERING AND
NATURAL RESOURCES
ACTIVITIES.
HOW MUCH DO YOU THINK THESE SERVICES COST THE AVERAGE HOME IN SHAKOPEE?
An average home in Shakopee pays $184a year for these Public Works services.
Planning and Development
2017 Budget Highlights:
•
Implementation of digital building plan submission and review by March. Entire
process will be paperless.
•
Implementation of single point of contact at front counter for all permits with new
Permit Coordinator position.
•
Digital in field inspections for Building Inspectors. Will allow customers to receive
automatic updates on inspections and inspectors will not have to spend time at
their desks doing paperwork.
•
Hiring a Senior Planner Long Range to work on the comprehensive plan update,
annexations, and rewriting portions of the land development code.
Finance Department
2017 Budget Highlights:
•
Software Innovation to enhance customer service
–
CIP, Special Assessments, Paperless AP process
•
Reduction in other professional services
•
Reclassification of software costs from I.T. Capital Fund
Administration Department
2017 Budget Highlights:
•
Department Wide Discretionary expenditures $54k less than target
•
Division 11 Mayor and Council
–
No significant adjustments
•
Division 12 Administration
–
Increased PT wages and training to improve City Council meeting broadcasts
–
Increased training budget for IT to further leverage technology for efficiency
–
Professional services increased slightly for potential
compensation/classification consulting
Administration Department, cont
•
Division 13 City Clerk
–
Significant reduction in expenditures due to non-election year; increased
expenditure pressure in 2018 for elections
–
New agenda software cost neutral
–
Professional services increases for background checks and City Code update
•
Division 18 Facilities
–
No significant adjustments
–