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Home My WebLink AboutOctober 04, 2016 Declaration of Bikes - October 2016 Case #TypeBrandModelColorSer# 15007624StreetSchwinnFlightBlue/GrayACA03H092318 16006132MountainL.L. BeanAcadiaGreenP3KI02940 16007300Electric bikeJJWuxing SP70BlueN/A 16007650MountainMagnaGreat DividePurpleSL95086337 16007769MountainGiantRinconRedN/A 16008013MountainSchwinnSide WinderBlack/purple15M17086 16008061StreetMongooseBMXOrange8NFSD14EM0766 16008246MountainKent2 KoolPinkG15016137629 16008412MountainMagnaGreat DivideWhite/PinkN/A 16008416MountainMagnaGreat DivideBlue03TD5378445 16008438MountainTrek820 Single TrackBlueA004228 16008497MountainTrek7100Black/whiteWTU145C2597E 16008848StreetRazorAggressorBlack/ora.N/A 16008934StreetChargeFreestyleOrangeG1006017336 16008946MountainSchwinnPower ClimberBlue78681095 16008955StreetHaroTeam USAWhite/blueDM07K009820 16009339MountainMagnaTamerBlack/silver99td627258 16009497StreetKentFreestylePurpleWMGS0997-1110 16009497MountainHuffyLokotoBlueAL-07028840 16009947StreetMagnaTorridYellow5115624 16010087StreetNextIntruderOrange8529-33 16010118MountainRoadmasterMT Sport 5XRed/grayFSD07FA3677 16010568MountainGiantCypress DXGrayGS101943 16008417MountainMongooseLedge 21SNFSD16CH531 Resolution No. 7766 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, REGARDING PARTICIPATION IN THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY’S TOWARD ZERO DEATHS TRAFFIC ENFORCEMENT GRANT WHEREAS,TheCity has been participating in the Minnesota Department of Public Safety Traffic Enforcement Grants for several years; and WHEREAS,the Shakopee Police Department has successfully worked additional overtime shiftsthat focus on reducing impaired driving,speeding and traffic accidents while increasing seatbelt usage in our community; and WHEREAS,each year the City enters into a cooperative agreementin order to continue to participate; and WHEREAS,the City currently serves as the fiscalagent for theToward Zero Deaths Traffic Enforcement Grant and has served in that capacity for several years;and WHEREAS,in the capacity of the fiscalagent, the City has entered into a cooperative agreement with the Minnesota Department of Public Safety, Office ofTraffic Safety, to administer grantfunds that fund the overtime effortsof multiple agencies in Scott County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCILOF THE CITY OF SHAKOPEE, MINNESOTA, that the Mayor and the City Clerk are herby authorized to enter into a cooperative agreement with the Minnesota Department of Public Safety, Office of Traffic Safety, for the project entitled 2017 Toward Zero Deaths Enforcement Grant, during the period of October 1, 2016, through September 30, 2017. Adoptedin adjourned regular session ofthe City Council of the City of Shakopee, Minnesota, held this __4th__day of October, 2016. _____________________________________ Mayor of the City of Shakopee ATTEST: _________________________________ CityClerk Grant Agreement 12 Page of Grant Program: 2017 Towards Zero Deaths (TZD) Department of Public Safety Enforcement Grant Project No.: Office of Traffic Safety 17-03-06, 17-02-05, 17-04-04 445 Minnesota Street, Suite 150 Grant Agreement No. Saint Paul, Minnesota 55101-5150 A-ENFRC17-2017-SHAKOPPD-028 Grantee: Grant Agreement Term: Effective Date: Shakopee Police Department October 1, 2016 Expiration Date: 475 Gorman St September 30, 2017 Shakopee, MN 55379-2687 Gra Grant Agreement Amount: Officer Vince Stahl Original Agreement $ 113,875.00 475 Gorman St Matching Requirement $ 0.00 Shakopee, MN 55379-2687 (952) 233-9462 vstahl@shakopeemn.gov Federal Funding: CFDA 20.608, 20.616, 20.600 Shannon Swanson FAIN: 18X9205464MN16, 18X920405BMN15, Office of Traffic Safety 18X90204020MN16 445 Minnesota Street, Suite 150 State Funding: None Saint Paul, Minnesota 55101-5150 Special Conditions: None (651) 201-7063 shannon.swanson@state.mn.us Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 16B.98, subd. 7, whichever is later. Once this grant agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will: approved 2017 Towards Zero Deaths (TZD) Enforcement Grant into this grant agreement and on file with the State at Suite 150, 445 Minnesota Street, Saint Paul, Minnesota 55101-5150. The Grantee shall also comply with all requirements referenced in the 2017 Towards Zero Deaths (TZD) Enforcement Grant Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant agreement. Budget Revisions: The bre and incorporated into this grant agreement. As stated in the Grantees Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: ntee certifies that the matching requirement will be met by the Grantee. : PaymentAs stated in the Grantees Application and Grant Program Guidance, the State will promptly pay the DPS Grant Agreement non-state (OTS 06/16) Grant Agreement 22 Page of Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION3. STATE AGENCY Individual certifies that funds have been encumbered as By: _______________________________________________ required by Minn. Stat. §§ 16A.15 and 16C.05. (with delegated authority) Signed: _____________________________________________ Title: ______________________________________________ Date: _______________________________________________ Date: ______________________________________________ Grant Agreement No. A-ENFRC17-2017-SHAKOPPD-028 PO No. 3-42810 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: ________________________________________________ Title: ______________________________________________ Date: _______________________________________________ By: ________________________________________________ Distribution: DPS/FAS Title: ______________________________________________ Grantee Date: _______________________________________________ DPS Grant Agreement non-state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epartment of Justice Office of Justice Programs Office of the Assistant Attorney General Washington, D.C. 20531 September 26, 2016 The Honorable Bill Mars City of Shakopee 129 Holmes Street Shakopee, MN 55379-0002 Dear Mayor Mars: On behalf of Attorney General Loretta Lynch, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 16 Body-Worn Camera Policy and Implementation Program: Implementation or Expansion of BWC Programs for Mid-Sized Agencies in the amount of $60,000 for City of Shakopee. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Gerardo Velazquez, Program Manager at (202) 598-7412; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Karol Virginia Mason Assistant Attorney General Enclosures OFFICE FOR CIVIL RIGHTS Office of Justice Programs U.S. Department of Justice 810 7th Street, NW Washington, DC 20531 Tel: (202) 307-0690 TTY: (202) 307-2027 E-mail: askOCR@usdoj.gov Website: www.ojp.usdoj.gov/ocr September 26, 2016 The Honorable Bill Mars City of Shakopee 129 Holmes Street Shakopee, MN 55379-0002 Dear Mayor Mars: Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are available to help you and your organization meet the civil rights requirements that come with DOJ funding. Ensuring Access to Federally Assisted Programs Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits. In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant condition applies to certain programs funded after October 1, 2013. The OCR and the OVW have developed answers to some frequently asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions are available at http://ojp.gov/about/ocr/vawafaqs.htm. Enforcing Civil Rights Laws All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal opportunity standards. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website http://www.lep.gov. Ensuring Equal Treatment for Faith-Based Organizations The DOJ regulation, Equal Treatment for Faith-Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to treat faith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith-based organizations from using financial assistance from the DOJ to fund inherently (or explicitly) religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must hold them separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at http://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm. SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No. 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case-by- case basis to permit some faith-based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment. Using Arrest and Conviction Records in Making Employment Decisions The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj.gov//about/ocr/pdfs/UseofConviction_Advisory.pdf. Recipients should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below). Complying with the Safe Streets Act An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2) submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5)). Meeting the EEOP Requirement If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your organization must complete and submit Section A of the Certification Form, which is available online at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf. If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf. If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in developing a Utilization Report, please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf. To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202) 307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov. Meeting the Requirement to Submit Findings of Discrimination If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race, color, national origin, religion, or sex, after a due-process hearing, from a state or federal court or from a state or federal administrative agency, your organization must send a copy of the finding to the OCR. Ensuring the Compliance of Subrecipients SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of subrecipients. For more information on the MOA requirement, see http://www.ojp.usdoj.gov/funding/other_requirements.htm. If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial assistance, please contact us. Sincerely, Michael L. Alston Director cc:Grant Manager Financial Analyst U.S. Department of Justice Office of Justice Programs PAGE1OF12 Bureau of Justice Assistance Cooperative Agreement 2016-BC-BX-K090 1. RECIPIENT NAME AND ADDRESS (Including Zip Code)4. AWARD NUMBER: City of Shakopee 129 Holmes Street 5. PROJECT PERIOD: FROM10/01/2016TO09/30/2018 Shakopee, MN 55379-0002 10/01/201609/30/2018 BUDGET PERIOD: FROMTO 6. AWARD DATE09/26/2016 7. ACTION Initial 2a. GRANTEE IRS/VENDOR NO.8. SUPPLEMENT NUMBER 41600553900 2b. GRANTEE DUNS NO. 9. PREVIOUS AWARD AMOUNT $ 0 784199366 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 60,000 City of Shakopee Minnesota Application for Body-Worn Camera Policy and Implementation Program Grant $ 60,000 11. TOTAL AWARD 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY16(BJA - Body-Worn Camera Program) Pub. L. No. 114-113, 129 Stat 2242, 2308 14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.835 - Body Worn Camera Policy and Implementation Program 15. METHOD OF PAYMENT GPRS GRANTEE ACCEPTANCE AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Karol Virginia MasonBill Mars Mayor Assistant Attorney General 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL19A. DATE AGENCY USE ONLY RBCUGT1443 20. ACCOUNTING CLASSIFICATION CODES21. FISCALFUNDBUD.DIV. YEARCODEACT.OFC.REG.SUB.POMSAMOUNT XB80000060000 BC OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE2OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 1.Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this 2016 award from the Office of Justice Programs (OJP). The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this 2016 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded in 2014 or earlier years), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this 2016 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the Office of Justice Programs (OJP) website at http://ojp.gov/funding/Part200UniformRequirements.htm. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 2.Compliance with DOJ Grants Financial Guide The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website (currently, the "2015 DOJ Grants Financial Guide"), including any updated version that may be posted during the period of performance. 3.Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2015, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2015, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at http://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE3OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 4.Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 5.Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by DOJ awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 6.Requirements related to System for Award Management and Unique Entity Identifiers The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at http://www.sam.gov. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at http://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 7.All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at http://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: Award Condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE4OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 8.Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $150,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at http://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $150,000)), and are incorporated by reference here. 9.Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at http://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 10.Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide"). 11.Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of activities under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws. 12.OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at http://ojp.gov/funding/ojptrainingguidingprinciples.htm. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE5OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 13.Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 14.The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list. 15.Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 16.Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ regulation, was amended effective May 4, 2016. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of the regulation, now entitled "Partnerships with Faith-Based and Other Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at http://www.ecfr.gov/cgi- bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. 17.Restrictions on "lobbying" Federal funds may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of government. Should any question arise as to whether a particular use of Federal funds by a recipient (or subrecipient) would or might fall within the scope of this prohibition, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE6OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 18.Compliance with general appropriations-law restrictions on the use of federal funds (FY 2016) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2016, are set out at http://ojp.gov/funding/Explore/FY2016- AppropriationsLawRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 19.Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by-- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) e-mail to: oig.hotline@usdoj.gov; and/or (3) the DOJ OIG hotline: (contact information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE7OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 20.Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE8OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 21.Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 22.Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 23.The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The data elements for this process will be outlined by the Office of Justice Programs. 24.Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 25.The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 26.Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to obligation or expenditure of such funds. 27.The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at http://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE9OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 28.Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 29.The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to OJP all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 30.The recipient acknowledges that the Office of Justice Programs (OJP) reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward; and (2) any rights of copyright to which a recipient or subrecipient purchases ownership with Federal support. The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under an award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227- 14 (Rights in Data - General). It is the responsibility of the recipient (and of each subrecipient, if applicable) to ensure that this condition is included in any subaward under this award. The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without further authorization from the OJP program office. 31.Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded \[insert "in part," if applicable\] through a grant from the \[insert name of OJP component\], Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE10OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 32.The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications, reports, or any other written materials that will be published, including web-based materials and web site content, through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written, visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's expense, shall contain the following statements: "This project was supported by Grant No. 2016-BC-BX-K090 awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. 33.All program authority and responsibility inherent in the Federal stewardship role shall remain with the Bureau of Justice Assistance (BJA). BJA will work in conjunction with the recipient to routinely review and refine the work plan so that the program's goals and objectives can be effectively accomplished. BJA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. 34.The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during the entire period of support under this award. This report will include detailed information about the project(s) funded, including, but not limited to, information about how the funds were actually used for each purpose area, data to support statements of progress, and data concerning individual results and outcomes of funded projects reflecting project successes and impacts. The final report is due no later than 90 days following the close of this award period or the expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. 35.The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https://grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at www.whitehouse.gov/omb/grants/standard_forms/ff_report.pdf), not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period. 36.The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE11OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 37.Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or similar event funded under this award, and the total cost of which exceeds $20,000 in award funds, the recipient must provide the program manager with the following information and itemized costs: 1) name of event; 2) event dates; 3) location of event; 4) number of federal attendees; 5) number of non-federal attendees; 6) costs of event space, including rooms for break-out sessions; 7) costs of audio visual services; 8) other equipment costs (e.g., computer fees, telephone fees); 9) costs of printing and distribution; 10) costs of meals provided during the event; 11) costs of refreshments provided during the event; 12) costs of event planner; 13) costs of event facilitators; and 14) any other costs associated with the event. The recipient must also itemize and report any of the following attendee (including participants, presenters, speakers) costs that are paid or reimbursed with cooperative agreement funds: 1) meals and incidental expenses (M&IE portion of per diem); 2) lodging; 3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV)); and, 4) local transportation (e.g., rental car, POV) at event location. Note that if any item is paid for with registration fees, or any other non-award funding, then that portion of the expense does not need to be reported. Further instructions regarding the submission of this data, and how to determine costs, are available in the OJP Financial Guide Conference Cost Chapter. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice AWARD CONTINUATION Office of Justice Programs SHEET Bureau of Justice Assistance PAGE12OF12 Cooperative Agreement PROJECT NUMBER2016-BC-BX-K090AWARD DATE09/26/2016 SPECIAL CONDITIONS 38.The recipient is authorized to obligate, expend, or draw down funds in an amount not to exceed 10% of this award for the sole purpose of developing a Body-Worn Camera (BWC) policy. The BWC policy must be submitted no later than 180 days of award acceptance, unless an extension for good cause shown has been granted by BJA. The recipient is not authorized to incur any additional obligations, make any additional expenditures, or draw down any additional funds until BJA has approved the recipient's completed BWC policy and has issued a Grant Adjustment Notice (GAN) removing this condition. 39.The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held by BJA or its designees, upon BJA's request. 40.The recipient is authorized to incur obligations, expend, and draw down funds for travel, lodging, and per diem costs only, in an amount not to exceed $15,000, for the sole purpose of attending a required OJP conference associated with this grant award. The grantee is not authorized to incur any additional obligations, or make any additional expenditures or draw downs until the awarding agency and the Office of the Chief Financial Officer (OCFO) has reviewed and approved the recipient's budget and budget narrative, and a Grant Adjustment Notice (GAN) has been issued to remove this special condition. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Official Grant File Memorandum To: Orbin Terry, NEPA Coordinator From: Categorical Exclusion for City of Shakopee Subject: Awards under this program will be used to plan or implement a body worn camera program. None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third party action: (1) New construction. (2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat for an endangered species. (3) A renovation which will change the basic prior use of a facility or significantly change its size. (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment. (5) Implementation of a program involving the use of chemicals. Additionally, the proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet the criteria for a categorical exclusion. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. U.S. Department of Justice GRANT MANAGER'S MEMORANDUM, PT. I: Office of Justice Programs PROJECT SUMMARY Bureau of Justice Assistance Cooperative Agreement PROJECT NUMBER PAGE1OF1 2016-BC-BX-K090 This project is supported under FY16(BJA - Body-Worn Camera Program) Pub. L. No. 114-113, 129 Stat 2242, 2308 1. STAFF CONTACT (Name & telephone number)2. PROJECT DIRECTOR (Name, address & telephone number) Gerardo VelazquezCraig Robson (202) 598-7412Captain 129 Holmes Street South Shakopee, MN 55379 (952) 233-9400 3b. POMS CODE (SEE INSTRUCTIONS 3a. TITLE OF THE PROGRAM ON REVERSE) BJA FY 16 Body-Worn Camera Policy and Implementation Program: Implementation or Expansion of BWC Programs for Mid-Sized Agencies 4. TITLE OF PROJECT City of Shakopee Minnesota Application for Body-Worn Camera Policy and Implementation Program Grant 5. NAME & ADDRESS OF GRANTEE6. NAME & ADRESS OF SUBGRANTEE City of Shakopee 129 Holmes Street Shakopee, MN 55379-0002 8. BUDGET PERIOD 7. PROGRAM PERIOD FROM:10/01/2016TO:09/30/2018FROM:10/01/2016TO:09/30/2018 9. AMOUNT OF AWARD10. DATE OF AWARD $ 60,00009/26/2016 11. SECOND YEAR'S BUDGET12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Body Worn Camera Policy and Implementation program (BWC PIP) provides funding to limited public agencies (i.e., states, units of local government, (including tribal government, recognized by the Secretary of the Interior), combinations of such states or units, or any department, agency, or instrumentality of the foregoing), that perform criminal justice functions; and national and regional public and private entities, including for-profit (commercial) and nonprofit organizations (including tribal nonprofit or for-profit organizations), faith-based and community organizations, and institutions of higher education (including tribal institutions of higher education) that support initiatives to improve the functioning of the criminal justice system. For-profit organizations must agree to forgo any profit or management fee. The BWC PIP, funded under the 2016 Department of Justice Appropriations Act (P.L. 114-113), will support the implementation of body-worn camera programs in law enforcement agencies across the country. The intent of the program is help agencies develop, implement, and evaluate a BWC program as one tool in a law OJP FORM 4000/2 (REV. 4-88) enforcement agency’s comprehensive problem solving approach to enhance officer interactions with the public and build community trust. Elements of such an approach include; Implementation of a BWC program developed in a planned and phased approach; Collaboration that leverages partnerships with cross-agency criminal justice stakeholders including prosecutors and advocacy organizations; Implementation of appropriate privacy policies; Implementation of operational procedures and tracking mechanisms; Training of officers, administrators, and associated agencies requiring access to digital multimedia evidence (DME); Adoption of practices and deployment of BWC programs appropriately addressing operational requirements. CA/NCF Resolution No. 7777 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, RENEWING THE SCOTT COUNTY MULTI-HAZARD MITIGATION PLAN WHEREAS,TheCity has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS,the Act establishes a framework for the development of a multi-jurisdictional County Hazard Mitigation Plan; and WHEREAS,the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS,theScott County plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS,the Scott County plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS,the Scott County plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Scott County will maintain public participation and coordination; and WHEREAS,the plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS,the Scott CountyMulti-Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and WHEREAS,this is a multi-jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCILOF THE CITY OF SHAKOPEE, MINNESOTA, that the Mayor and the City Clerk are herebyauthorized to adopt Adoptedin adjourned regular session ofthe City Council of the City of Shakopee, Minnesota, held this __4th__day of October, 2016. _____________________________________ Mayor of the City of Shakopee ATTEST: _________________________________ City Clerk RESOLUTION NO. 7773 A ResolutionDeclaring The Costs To Be Assessed And Ordering the Preparation Of Proposed Assessments For The 2016Street Reconstruction Project No. 2016-1 WHEREAS , a contract has been let for the construction of the 2016Street ReconstructionProject as described in the preliminary engineeringreport, and the contract price for such improvements was$2,020,143.30, and the final contract price for such improvement is $1,927,976.18, and the expenses incurred or to be incurred in the making of such improvementsamounts to $203,531.30.Of this cost the City of Shakopee will pay $1,283,320.90andShakopee Public Utilitieswill pay $522,468.18. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $325,718.40. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 1st day of November, 2016, in the Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in _________________ session of the City Council of the City of Shakopee, Minnesota, held this ______ day of _______________, 2016. __________________________ Mayor of the City of Shakopee ATTEST: _________________________ City Clerk ENGR/2016PROJECT/2016-STREET-RECONSTRUCTION/WORD/RES7773-DECLARE-COSTS-ASSESSED RESOLUTION NO. 7774 A ResolutionDeclaring the Costs to be Assessed And Ordering the Preparation of Proposed Assessments for the 2016 Bituminous Reclamation Project No. 2016-3 WHEREAS , a contract has been let for the construction of the 2016 Bituminous ReclamationProject as described in the preliminary engineeringreport, and the contract price for such improvements was$348,788.80, and the final contract price for such improvement is $286,096.01.80, and the expenses incurred or to be incurred in the making of such improvementsamounts to $41,082.84.Of this cost the City of Shakopee will pay $229,025.31. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $98,153.54. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: st 1. That a hearing shall be held on the 1day of November, 2016, in the Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in _________________ session of the City Council of the City of Shakopee, Minnesota, held this ______ day of _______________, 2016. __________________________ Mayor of the City of Shakopee ATTEST: _________________________ City Clerk ENGR/2016PROJECT/2016-RECLAMATION/WORD/RES7774-DECLARE-COSTS-ASSESSED RESOLUTION NO. 7775 A ResolutionDeclaring the Costs to Be Assessed And Ordering the Preparation of Proposed Assessments th For The 4Avenue & Shenandoah Drive Improvements Project No. 2015-7 th WHEREAS , a contract has been let for the construction of the 4Avenue & Shenandoah Drive ImprovementsProject as described in the preliminary engineering report, and the contract price for such improvements was$2,119,046.75, and the final contract price for such improvement is $2,005,582.67, and the expenses incurred or to be incurred in the making of such improvementsamounts to $433,624.31.Of this cost the City of Shakopee will pay $2,063,952.36andShakopee Public Utilitieswill pay $70,053.42. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $315,201.20. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: st 1. That a hearing shall be held on the 1day of November, 2016, in the Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in _________________ session of the City Council of the City of Shakopee, Minnesota, held this ______ day of _______________, 2016. __________________________ Mayor of the City of Shakopee ATTEST: _________________________ City Clerk ENGR/2016PROJECT/4thAVENUE&SHENANDOAHDRIVE/WORD/RES7775-DECLARE-COSTS-ASSESSED ORDINANCE NO. 946, AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 74, SCHEDULEI, PARKING DURING MAINTENANCE, SNOWY WEATHERAND IN CENTRAL BUSINESS DISTRICT THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Schedule I.–Section A.2. From November 1 of each year through March 31 of the following year, no person may park or leave standing a vehicle on either side of Second Avenue between Sommerville Street and Naumkeag Street, is hereby repealed in its entirety. Schedule I.–Section B.Parking hours in the Central Business District. Notwithstanding any other provision in this division (B), no person may park or leave standing a vehicle on the following streets in the Central Business District between 2:00 a.m. and 6:00 a.m., on any day of ndst the year: 2Avenue; 1Avenue and Levee Drivebetween Sommerville and Fuller Street and rdstnd Lewis Street; and Holmes Street and Fuller Street between3Avenue and 1Avenue2 Avenue and Levee Drive, is hereby amended: Schedule I.–Section C. Parking restrictions during snow emergencies. The following streets are nd designated as snow emergency routes. Either side of 2Avenue from Sommerville to Naumkeag Street, is hereby added Section 3–Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in adjourned regular session of the City Council of the City of Shakopee, th Minnesota, held this 4day of October, 2016. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the ______day of _____________, 2012. 101 E V A F F U L B T 11 S A E T S E W R D E E V E L E V A T S 1 N L K O O R B E V A D N 5 2 E V A H T 4 8 2 8 E V A D R 3 E V A H T 4 9 3 Q P 3 2 6 E V A H T 5 13 E V A H T 6 Scott County GIS s E V A H T Winter Parking 7 475 Gorman St. Snow Emergency Area Regulations Shakopee, MN 55379 (952) 233-9400 No Parking (2am - 6am) www.shakopeemn.gov/parking RESOLUTION NO.7776 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING MULTIPLE DONATIONSOF $1,000.00 OR MORE FOR THE SHAKOPEE FUN FOR ALL PLAYGROUND. WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City;and WHEREAS, Resolution No.5794specifies that donations or gifts shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance;and WHEREAS, avid supportersof the City of Shakopee havegenerously donated$1,000or moretothe Shakopee Fun For All Inclusive Playground; and WHEREAS, the donators include the Marianne & Philip Kanning Family, the Sorah Family, and Dawn & Mark McQuillan; and WHEREAS, donationswillassist in constructing aunique playground that will provide a positive playing experience for all community members, young to old and of all abilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THECITY OF SHAKOPEE, MINNESOTA, that thedonations aregratefully accepted; and FURTHER, the City staff is directed to send a letter to the donors, acknowledging receipt of the giftsand expressing the appreciation of the City Council. Adopted in regularsession of the City Council of the City of Shakopee, th Minnesotaheld this4day of October, 2016. ______________________________ William Mars Mayor of the City of Shakopee ATTEST: ___________________________________ City Clerk FundstransferredelectronicallySeptember21,2016toOctober4,2016 PAYROLL $ 280,587.55 FIT/FICA84,467.40$ STATEINCOMETAX17,509.82$ PERA81,479.53$ HEALTHCARESAVINGS6,573.92$ HEALTHSAVINGSACC T $5,320.78 NATIONWIDEDEFCOMP13,568.92$ ICMADEFERREDCOMP2,004.02$ MSRS2,865.15$ FSA6,405.24$ MNWAGELEVY144.23$ Total500,926.56$ Page 1 of 1 9/29/2016 11:34:59 AM ORDINANCE NO. 947 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE CITY’S ADOPTED 2016 FEE SCHEDULE _____________________________________________________________________________________ THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOT, ORDAINS: WHEREAS, by Ordinance No. 924, the City Council established a fee schedule effective January 1, 2016; and WHEREAS, the City Council has determined that it is desirable to modify the 2016 Fee Schedule. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Shakopee that the adopted 2016 City Fee Schedule is amended as follows: Building InspectionsFees willadd the followingsection: IV.ChangingBuilding Use If you intend to changethe tenant oruse of a commercialproperty, youmust notifythe City ofShakopee to ensurethat the new usecomplies with zoningregulations.This requirement applieswhether the usagechange appliesto one tenant (i.e. officespace to physician’s practice) ortheentire building(i.e. retail to restaurant) A.If no changeto occupancy classification$50 th Adopted in regular session of the City Council of the City ofShakopee, Minnesota held this 4day of October, 2016. ____________________________________ Mayor of the City of Shakopee ATTEST: _______________________ City Clerk THREE RIVERS TRENCH DRAIN SHAKOPEE, MINNESOTA ROAD CROSSING PLAN FOR THE CITY OF K:\\01381-32\\THREE RIVERS PARK CROSSING\\CAD\\THREE RIVERS PARK CROSSING TRENCH.dwg CITY PROJECT NO. XX THREE RIVERS DRAINAGE SHAKOPEE, MINNESOTA STABILIZATION PLAN FOR THE CITY OF K:\\01381-32\\THREE RIVERS PARK CROSSING\\CAD\\THREE RIVERS PARK CROSSING I BEAM.dwg CITY PROJECT NO. XX STATE OF MINNESOTA INDIAN AFFAIRS COUNCIL website: http://mn.gov/indianaffairs/ September 26, 2016 Jeff Sandberg Sr. Project Manager WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 Dear Mr. Sandberg: After several site visits and careful review of the proposed drainage improvements at the Three River Park in Shakopee, we approve the proposed plans. Taking into account that there are several burial mounds in the vicinity of the improvements it is mandatory that MIAC have a designated representative on site while all work is being done to ensure that no burial is disturbed and that there will be no digging of the ground below the original ground surface. If any human remains are found during construction all ground disturbing activity in the area will cease and appropriate action will be taken to secure the site. If you have any further questions please feel free to contact me. Sincerely, Melissa Cerda Cultural Resource Specialist Minnesota Indian Affairs Council 161 St. Anthony Ave. Suite 919 St. Paul, MN 55103 Melissa.Cerda@state.mn.us 651-276-2797 Cc: Jim Jones, Interim Executive Director, Minnesota Indian Affairs Council 113 2nd Street NW, Suite ll0A idji, MN 56601 phone (218)755-3739 fax (218) 755-3739 161 St. Anthony Avenue, Suite 919 St. phone (651)296-0041 fax (651) 296-0132 #¨³¸ ®¥ 3§ ª®¯¤¤Ǿ -¨¤²®³ %¢®®¬¨¢ $¤µ¤«®¯¬¤³ !´³§®±¨³¸ ¥®± ³§¤ #¨³¸ ®¥ 3§ ª®¯¤¤ #/--%2#)!, %84%2)/2 )-02/6%-%.4 PROGAM POLICY 1)0/,)#9 0520/3% &®± ³§¤ ¯´±¯®²¤² ®¥ ³§¨² £®¢´¬¤³, ³§¤ ³¤±¬ ȏ#¨³¸Ȑ ¨¢«´£¤² ³§¤ 3§ ª®¯¤¤ #¨³¸ #®´¢¨«Ǿ ²³ ¥¥Ǿ ³§¤ %¢®®¬¨¢ $¤µ¤«®¯¬¤³ !´³§®±¨³¸Ǿ a£µ¨²®±¸ ¡® ±£² £ ¢®¬¬¨²²¨®²Ǿ ¥¨ ¢¨ « ¢®²´«³ ³² £ «¤¦ « ¢®´²¤«ȁ 4§¤ #¨³¸ ®¥ 3§ ª®¯¤¤ ¨² ¯±®´£ ®¥ ¨³² §¨²³®±¨¢ £®¶³®¶ £ ®³§¤± ¢®¬¬¤±¢¨ « ±¤ ² £ ¶®´«£ «¨ª¤ ³® ¤¢®´± ¦¤ ¯±®¯¤±³¸ ®¶¤±² ³® ¬ ¨³ ¨ £ ¨µ¤²³ ¨ ³§¤¨± ¯±®¯¤±³¨¤² ¨ ®±£¤± ³® ¯±¤²¤±µ¤ ³§¤¬ ² ¯±®¥¨³ ¡«¤ ¡´²¨¤²²¤² £ ³³± ¢³ive £¤²³¨ ³¨®² ¥®± ¸¤ ±² ³® ¢®¬¤ȁ 4§¤ %¢®®¬¨¢ $¤µ¤«®¯¬¤³ !´³§®±¨³¸ ¥®± ³§¤ #¨³¸ ®¥ 3§ ª®¯¤¤Ǿ ´²¨¦ ¨³² §®´²¨¦ £ ±¤£¤µ¤«®¯¬¤³ ´³§®±¨³¸ ¯®¶¤±²Ǿ ¬ ¸ ¢±¤ ³¤ ¯±®¦± ¬² «¨ª¤ ³§¨² #®¬¬¤±¢¨ « %·³¤±¨®± )¬¯±®µ¤¬¤³ 0±®¦± ¬ ¨ ®±£¤± ³® ¤«¨¬¨ ³¤ ®± ¯±¤µ¤³ ¡«¨¦§³ȁ 4§¤ #®¬¬¤±¢¨ « %·³¤±¨®± )¬¯±®µ¤¬¤³ 0±®¦± ¬Ǿ ¥®±¬¤±«¸ ª®¶ ² ³§¤ & Ê £¤ )¬¯±®µ¤¬¤³ 0±®¦± ¬Ǿ ««®¶² ¡´²¨¤²²¤² ³® ¯¯«¸ ¥®± £¤¥¤±±¤£ «® ¥±®¬ ³§¤ #¨³¸ ¥®± ¤·³¤±¨®± ¨¬¯±®µ¤¬¤³²ȁ 4§¨² £®¢´¬¤³ ²¤³² ¥®±³§ ³§¤ ²¯¤¢¨¥¨¢ ¢±¨³¤±¨ ³§¤ #¨³¸ ´²¤² ³® ¤µ «´ ³¤ ±¤°´¤²³² ¥®± #®¬¬¤±¢¨ « %·³¤±¨®± )¬¯±®µ¤¬¤³ ,® ²ȁ 4§¤ City ±¤²¤±µ¤² ³§¤ ±¨¦§³ ³® ¯¯±®µ¤ ®± ±¤©¤¢³ ¯±®©¤¢³² ® ¢ ²¤-by-¢ ²¤ ¡ ²¨²Ǿ ³ ª¨¦ ¨³® ¢®²¨£¤± ³¨® ¤²³ ¡«¨²§¤£ ¯®«¨¢¨¤²Ǿ ¯±®©¤¢³ ¢±¨³¤±¨ Ǿ £ £¤¬ £ ®¥ #¨³¸ ²¤±µ¨¢¤² ¨ ±¤« ³¨® ³® ³§¤ ¯±®©¤¢³² pot¤³¨ « ¡¤¤¥¨³²ȁ -¤¤³¨¦ ¯®«¨¢¸ ¢±¨³¤±¨ £®¤² ®³ ¦´ ± ³¤¤ ³§¤ ¶ ±£ ®¥ ¡´²¨¤²² ²²¨²³ ¢¤ ³® ³§¤ ¯±®©¤¢³ȁ !¯¯±®µ « ®± £¤¨ « ®¥ ®¤ ¯±®©¤¢³ ¨² ®³ ¨³¤£¤£ ³® ²¤³ ¯±¤¢¤£¤³ ¥®± ¯¯±®µ « ®± £¤¨ « ®¥ ®³§¤± ¯±®©¤¢³ȁ 4§¤ City ¢ £¤µ¨ ³¤ ¥±®¬ ³§¨² ¯®«¨¢¸ ¥®± ¯±®©¤¢³² ³§ ³ ²´¯¤±²¤£¤ ³§¤ ®¡©¤¢³¨µ¤² ¨£¤³¨¥¨¤£ §¤±¤¨ȁ 2)02/'2!- REQUIREMENTS 4§¤ Comme±¢¨ « %·³¤±¨®± )¬¯±®µ¤¬¤³ 0±®¦± ¬ § ² ³§¤ ¥®««®¶¨¦ ±¤°´¨±¤¬¤³²: (1) %«¨¦¨¡«¤ ¤·¯¤²¤² ¨¢«´£¤ ¨¬¯±®µ¤¬¤³² ³§ ³ ±¤ µ¨²¨¡«¤ ¥±®¬ ³§¤ ¤·³¤±¨®±Ǿ ²®¬¤ ®¥ ¶§¨¢§ ¬ ¸ ¨¢«´£¤ ¡´³ ±¤ ®³ «¨¬¨³¤£ ³®Ȁ ±®®¥² Ȩ¥« ³ ®± ¯¨³¢§¤£ȩǾ ¶¨£®¶² £ £®®±²Ǿ ²¨£¨¦ £ ¡±¨¢ªǾ ±¤¬®µ « ®¥ ¡«¨¦§³ ¥±®¬ ³§¤ ¯±®¯¤±³¸Ǿ ¤·³¤±¨®± ¯ ¨³¨¦Ǿ «¨¦§³¨¦Ǿ ²¨¦ ¦¤ £ ¶¨¦²Ǿ £ ±¤²³®± ³¨® ®¥ §¨²³®±¨¢ £¤³ ¨«ȁ (2)4§¤ ¨³¤³ ®¥ ³§¤ #®¬¬¤±¢¨ « %·³¤±¨®± )¬¯±®µ¤¬¤³ 0±®¦± ¬ ¨² ³® ¬ ¨³ ¨ £ ±¤µ¨³ «¨¹¤ ®«£¤± ¢®¬¬¤±¢¨ « ¡´¨«£¨¦² ¶¨³§¨ ³§¤ #¨³¸ ³§ ³ ±¤ ¡´¨«³ ¯±¨®± ³® ΐΘΗΏȁ (3)4§¤ #¨³¸ ¶¨«« ¯ ¸ ´¯ ³® ¬ ·¨¬´¬ ¬®´³ ®¥ ΔΏ ¯¤±¢¤³ ®¥ ¯±®©¤¢³Ȍ² ¢®²³ ¥®± ¤«¨¦¨¡«¤ exterior-¡´¨«£¨¦ ¨¬¯±®µ¤¬¤³²ȁ 2014 0 ¦¤ 1 (4)4§¤ ³¤±¬ ®¥ ³§¤ «® ²§ «« ®³ ¤·¢¤¤£ ΑΏ yearsȁ 0 ¸¬¤³² ® ³§¤ «® ¶¨«« ¡¤ £¤¥¤±±¤£ £ ¶¨«« ¡¤ ¥®±¦¨µ¤ ¨¥ ³§¤ ¯¯«¨¢ ³ ² ³¨²¥¨¤² ³§¤ ³¤±¬² ®¥ ³§¤ «® ¦±¤¤¬¤³ȁ ,® ¥®±¦¨µ¤¤²² ³ ª¤² ¯« ¢¤ ®µ¤± ¥¨µ¤-¸¤ ± ¯¤±¨®£ ¶¨³§ ΑΏ ¯¤±¢¤³ ®¥ ³§¤ ¶ ±£ ¥®±¦¨µ¤ (5) annually. 4§¤ #¨³¸ ¬ ¸ ¤·³¤£ ®± ±¤£´¢¤ ³§¤ ±¤¯ ¸¬¤³ ¯¤±¨®£ ¡ ²¤£ ® ³§¤ £®«« ± ¬®´³ ®¥ ³§¤ ¶ ±£ȁ 4§¤ ³ ¡«¤ ¡¤«®¶ ²§®´«£ ¡¤ ´²¤£ ² ¦´¨£¤«¨¤Ȁ !¬®´³ ®¥ !¶ ±£2¤¯ ¸¬¤³ 0¤±¨®£ 5¯ ³® ͡ΑΔǾΏΏΏ Δ ¸¤ ±² $25,001-$35,000 Ζ ¸¤ ±² $35,001-$50,000 ΐΏ ¸¤ ±² $50,001-$75,000 ΐΔ ¸¤ ±² $75,001-$100,000 ΑΏ ¸¤ ±² (6))¥ ³§¤ ¡¤¤¥¨³¨¦ ¡´¨«£¨¦ ¨² ²®«£ ¶¨³§¨ ³§¤ ¯¤±¨®£ ®¥ ³§¤ «® Ǿ ³§¤ «® ¬´²³ ±¤¯ ¨£ȁ 4§¤ %$! 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(4)#¨³¸ ²³ ¥¥ ²§ «« ±¤µ¨¤¶ ³§¤ ¯¯«¨¢ ³¨® ¬ ³¤±¨ «² £ ¬ ª¤ ¯±¤«¨¬¨ ±¸ ±¤¢®¬¬¤£ ³¨® ±¤¦ ±£¨¦ ³§¤ ¢®¬¯«¤³¤¤²² ®¥ ³§¤ ¯¯«¨¢ ³¨® £ ¶§¤³§¤± ³§¤ ¯¯«¨¢ ³¨® ¬¤¤³² ³§¤ ¢±¨³¤±¨ ®´³«¨¤£ ¨ ³§¨² policy. (5)) ³§¤ ¤µ¤³ ³§ ³ ³§¤ %$! "® ±£ concurs ¶¨³§ ³§¤ ±¤¢®¬¬¤£ ³¨® ¡®µ¤Ǿ ³§¤ %$! "® ±£ ¶¨«« ¦± ³ ¥¨ « ¯¯±®µ « ®± £¤¨ « ®¥ ³§¤ «® ȁ 2014 0 ¦¤ 2 4)2%0/24).' 2%15)2%-%.43 L® ² ³§ ³ ±¤ «¤²² ³§ ͡ΖΔǾΏΏΏ ±¤ ®³ ²´¡©¤¢³ ³® ±¤¯®±³¨¦ ´£¤± 2¤¦´« ³¨¦ ,®¢ « £ 3³ ³¤ "´²¨¤²² 3´¡²¨£¨¤²Ǿ -¨¤²®³ 3³ ³´³¤ ΐΐΕ*ȁΘΘΓȁ ,® ¬®´³² ¡®µ¤ ͡ΖΔǾΏΏΏ ±¤ ¢®²¨£¤±¤£ ¥¨ ¢¨ « ²²¨²³ ¢¤ ´£¤± 2¤¦´« ³¨¦ ,®¢ « £ 3³ ³¤ "´²¨¤²² 3´¡²¨£¨¤²Ǿ -¨¤²®³ 3³ ³´³¤ ΐΐΕ*ȁΘΘΓǾ £ ²§®´«£ ¡¤ ±¤¯®±³¤£ ® ³§¤ -¨¤²®³ &¨ ¢¨ « !²²¨²³ ¢¤ &®±¬ ¥®± .®-*/": 0±®©¤¢³²ȁ 2014 0 ¦¤ 3 City of Shakopee, Minnesota Economic Development Authority for the City of Shakopee FACADE IMPROVEMENT PROGRAM For the purposes of this document,the term “City” includes the Shakopee City Council, staff, the Economic Development Authority, advisory boards and commissions, financial consultants,andlegal counsel. PURPOSE The City of Shakopee’s Commercial Façade Improvement Program (FIP) provides financial support through a deferred loan to commercial property owners and business owners in the historic Downtown area and along Shakopee’s commercial corridors. The purposeof the FIP is to support the revitalization of historic Downtown Shakopee and the City’s commercial areas by stimulating private investment in high-quality improvements that enhance the appearance of buildings and proprieties and eliminate blight and buildings that don’t meet current design standards. The Economic Development Authority for the City of Shakopee, using its housing and redevelopment authority powers, created the Façade Improvement Program (FIP) in order to eliminate or prevent blight. The Cityreserves the right to approve or reject projects on a case-by-case basis, taking into consideration established policies,project criteria, and demand ofCity services in relation to the projects potential benefits. Meeting policy criteria does not guarantee the award of business assistance to the project. Approval or denial of one project is not intended to set precedent for approval or denial of another project. The Citycan deviate from this policy for projects that supersede the objectives identified herein. PROGRAM ELIGIBILTY The Commercial FacadeImprovement Program provides a one-time forgivableloan for eligible façade improvements. Eligible applicants are owners of commercial properties or purchasers of properties that have a contract on an eligible property that they will be renovating upon closing on the property. The intent of the FIP is torevitalize older commercial buildings within the City that arebuilt prior to 1980. Building renovationsin the Downtown should adhereto the extent practicable to the City of Shakopee Downtown Design Guidelines, 1999,to have the maximum impact. 2016 0 ¦¤ 1 ELIGIBLE EXPENSES For the purposes of this program, eligible expenditures shall include expenses related solely to those exterior improvements that are eligible for the program, as outline in the program guidelines and as determined by the City. Expendituresexcluded are thoserelated to interior improvements; ordinary repair and maintenance; improvements as a required as a result of a code violation; or other expenses deemed ineligible by the City. Eligible improvements include those items visible from the street, including: exterior building improvements (cosmetic and/or structural); signage; lighting and landscaping. Examples include, but are not limited to: exterior painting or surface treatment; decorative awnings; window and/or door replacements or entrance modifications; storefront replacements or enhancements; streetscape; outdoor patios and decks; exterior wall lighting; restoration of architectural features. Landscaping expenses, when part of a larger project, may be included in the total costs. Fees for architects, engineers or other design professionals may also be considered as part of the project costs. Improvements or repairs that are required as a result of a violation or citation are not eligible for funding through the FIP. However, improvements that are the result of voluntary compliance and the applicant’s desire to bring a property into conformance with the City’s current design standards will be considered. Improvements will be considered as part of a total project. For instance, if the applicant proposes to replace the windows, the City may recommend that sills also be repairedor replaced. Site furnishings, amenities, non-permanent structures or improvements or movable equipment are not eligible for funding through the FIP. All improvements must obtain any required approvals and/or permits. Any renovations that are solely the result of ordinary repair and maintenanceare not eligible for funding through the FIP. Ordinary repair and maintenanceis defined as “any work, the purpose and effect of which is to correct or prevent any deterioration or decay, or damage to, a structure, site or any part thereof and to restore the structure or site, as nearly practicable, to its condition prior to such deterioration, decay, or damage using materials that are of a design, color and outer appearance as close as practicable to the original.” Exclusions to this clause may be made when a new owner purchases a structure and is renovating the structure and the deterioration has not been caused bythe new owner or any affiliate or agent. 2016 0 ¦¤ 2 FUNDING (1)The program provides a one-time forgivable loan for eligible expenses.These improvementsmust bevisible from the exteriorand meet the eligible expense requirements. (2)The City mayfund up toa maximum amount of50 %eligible project’scost.Loans typically will not exceed $30,000. Larger amounts may be considered for critical or keystone projects that have a larger impact on the community., (3)The term of the loan shall not exceed 20 years.Payments on the loan will be deferred and will be forgiven if the applicant satisfies the terms of the loan agreement. (4)Loan forgiveness takes place over a five-year period with 20 percent of the award forgiven annually.The City may extend or reduce the repayment period based on the dollar amount of the award.The table below should be used as a guideline: Amount of AwardRepayment Period Up to $30,0005 years $30,001-$47,5007 years $47,501-$65,00010 years $65,001-$85,50015 years $85,501-$100,00020 years (5)If the benefiting building is sold within the period of the loan, the loan must be repaid. The Citymay consider alternatives to immediate repayment, including but not limited to transfer of the loan to a new owner or a mutually agreeable loanrepayment schedule. (6)The applicant has one year from the award dateof the loanto complete the project and request payment of loan funds.All loan funds will be paid to an applicant uponreceipt of evidence of paid invoicesfor the projectalong with a release of any and all mechanics or contractors liens. (7)The applicant must maintain the property during the repayment period. Failure to do so may cause the loan to become payable in full. 2016 0 ¦¤ 3 APPLICATION PROCESS (1)Applications must be submitted by the property owner(s) or the building tenant in conjunction with the owner(s).Theapplicationshall become the property of the City and/or EDA and is subject to Minnesota Statutes,Chapter 13 (the Government Data Practices Statute). (2)Loan recipients are required to seek at least two bids for all projects. It is assumed that the contractor who submits lowest bidwill be hired to complete the improvementsunless mitigating circumstances exist. (3)Funds for this program are limited and will be awarded to qualifying applicants on a first- come, first-servedbasis. (4)City staff shall review the application materials and make a preliminary recommendation regarding the completeness of the application and whether the application meets the criteria outlined in thispolicy. (5)In theevent that the EDA Board concurswith the recommendation above, the EDA Board will grantfinal approval or denial of the loan. REPORTING REQUIREMENTS Loans that are less than $75,000 are not subject to reporting under Regulating Local and State Business Subsidies, Minnesota Statute 116J.994. Loan amounts above $75,000 are considered financial assistance under Regulating Local and State Business Subsidies, Minnesota Statute 116J.994, and should be reported on the Minnesota Financial Assistance Form for Non-JOBZ Projects. 2016 0 ¦¤ 4 City of Shakopee, Minnesota Formatted:Font:(Default)Arial Economic Development Authority for the City of Shakopee COMMERCIAL EXTERIOR IMPROVEMENT PROGAMPOLICYFAÇADE IMPROVEMENT PROGRAM 1) POLICY PURPOSE Formatted:Font:(Default)Arial,9pt For the purposes of this document,the term “City” includes the Shakopee City Council, staff, the Economic Development Authority, advisory boards and commissions, financial consultants andlegal counsel. PURPOSE Formatted:Font:Bold,Underline The City of Shakopee is proud of its historic downtown and other commercial areas and would Formatted:Font:(Default)Arial liketo encourage property owners to maintain andre-invest in their properties in order to preserve them as profitable businesses and attractivedestinations for years to come.The City of Shakopee’s Commercial Façade Improvement Program (FIP) provides financialsupport through a deferred loan to commercial property owners and business owners in the historic Downtown area and along Shakopee’s commercial corridors. Thepurposeof the FIP is to support the revitalization of historic Downtown Shakopee and the City’s commercial areas by stimulating privateinvestment in high-quality improvements that enhance the appearance of buildings and proprieties and eliminate blight and buildings that don’t meet current design standards. The Economic Development Authority for the City of Shakopee, using its housing and redevelopment authority powers, created the Façade Improvement Program (FCIP) in order to Formatted:Font:(Default)Arial eliminate or prevent blight. The Economic Development Authority for the City of Shakopee, using its housing and redevelopment authority powers, may create programs like this Commercial Exterior Improvement Program(CEIP)in order to eliminate or prevent blight. The Commercial Exterior Improvement Program, formerly known as the Façade Improvement Program, allows businesses to apply for a deferred loan from the City for exterior improvements. The purpose of CEIP is to support the revitalization with high-quality improvements that enhance the appearanceof buildings and properties and eliminate blight and non-conforming design standards. The CEIP also provide technical assistance to owners to ensure that improvements are impactful for the business and the city. The Commercial Exterior Improvement Program, formerly known as the Façade Improvement Program, allows businesses to apply for a deferred loan from the City for exterior improvements. 2014 0 ¦¤ 2016 0 ¦¤ 1 This document sets forth the specific criteria the City uses to evaluaterequests for Commercial Exterior Improvement Loans. The Cityreserves the right to approve or reject projects on a case-by-case basis, taking into consideration established policies,project criteria, and demand ofCity services in relation to the projects potential benefits. Meeting policy criteria does not guarantee the award of business assistance to the project. Approval or denial of one project is not intended to set precedent for approval or denial of another project. 2) The Citycan deviate from this policy for projects that supersede the objectives identified Formatted:Normal,Nobulletsornumbering,Tabstops: 0.19",Left herein. Formatted:Font:(Default)Arial 3) PROGRAM PROGRAM REQUIREMENTSELIGIBILTY Formatted:Font:(Default)Arial,Underline Formatted:Font:(Default)Arial,Underline The Commercial Exterior FacadeImprovement Program provides a one-time forgivableloan for Formatted:Normal,Nobulletsornumbering,Tabstops: eligible façade improvements.Eligible applicants areowners of commercial properties or 0.19",Left purchasers of properties thathave a contract on an eligible property that they will be renovating Formatted:Font:(Default)Arial upon closing on the property.has the following requirements Formatted:Font:(Default)Arial Formatted:Font:(Default)Arial :The intent of the FIP isto revitalize older commercial buildings within the City that arebuilt prior Formatted:Font:(Default)Arial to 1980. Buildingrenovationsin the Downtown should adhereto the extent pPracticableto the City of Shakopee Downtown Design Guidelines, 1999,to have the maximum impact. ELIGIBLE EXPENSES Formatted:Font:Bold,Underline For the purposesof this program, eligible expenditures shallinclude expenses related solely to thoseexterior improvementsthat are eligiblefor the program, as outline in the program guidelines and as determined by the City. Expendituresexcluded are thoserelated to interior improvements; ordinary repair and maintenance; improvements as a required as a result of a code violation; or other expenses deemed ineligible by the City. Eligible improvements includethose items visible from the street, including: Formatted:Font:(Default)Arial exterior building improvements (cosmetic and/or structural); signage; lighting and Formatted:ListParagraph,Bulleted+Level:1+Alignedat: 0.25"+Indentat:0.5" landscaping. Examples include, but are not limited to: exterior painting or surface treatment; decorative awnings; window and/or door replacements or entrance modifications; storefront replacements or enhancements; landscaping; streetscape; outdoorpatiosand decks;exterior wall lighting; restoration of architectural features. Landscaping expenses, when part of a larger project, may be included in the total costs.Fees for architects, engineersor other design Formatted:Font:(Default)Arial professionals may also be considered aspart of the project costs. 2014 0 ¦¤ 2016 0 ¦¤ 2 Formatted:Font:(Default)Arial Improvements or repairs that are required as a result of a violationor citation are Formatted:ListParagraph Formatted:ListParagraph,Bulleted+Level:1+Alignedat: not eligiblefor funding through the FIP. However,improvementsthat are the 0.25"+Indentat:0.5" result of voluntary compliance and the applicant’s desire to bring a propertyinto conformance with the City’s current design standards will be considered. Formatted:Font:(Default)Arial Improvements will be consideredas part of a total project. For instance, if the Formatted:ListParagraph Formatted:ListParagraph,Bulleted+Level:1+Alignedat: applicant proposes to replace the windows, the City may recommend that sills 0.25"+Indentat:0.5" also be repairedor replaced. Formatted:Font:(Default)Arial Formatted:Font:(Default)Arial Site furnishings,amenities, non-permanent structures or improvements or Formatted:ListParagraph movable equipmentare not eligible for funding through the FIP. Formatted:ListParagraph,Bulleted+Level:1+Alignedat: 0.25"+Indentat:0.5" Formatted:Font:(Default)Arial All improvements must obtain any required approvals and/or permits. Formatted:Font:(Default)Arial Formatted:ListParagraph Any renovations that are solelythe result of ordinaryrepairand maintenance Formatted:ListParagraph,Bulleted+Level:1+Alignedat: Ordinaryrepairand maintenance are not eligibleforfundingthrough the FIP. is 0.25"+Indentat:0.5" “any work, the purpose and effect of which is to correct or preventany defined as Formatted:Font:(Default)Arial deteriorationor decay, or damage to, a structure, site or any part thereof and to Formatted:ListParagraph restore the structureor site, as nearly practicable, to its condition prior to such Formatted:ListParagraph,Bulleted+Level:1+Alignedat: 0.25"+Indentat:0.5" deterioration, decay, or damageusing materials that are of a design, color and Formatted:Font:(Default)Arial,Bold,Italic,Underline outer appearance as close as practicable to the original.” Formatted:Font:(Default)Arial Formatted:Font:(Default)Arial,Italic Formatted:Font:(Default)Arial Exclusions to this clause may be made when a new owner purchases a structure Formatted:Font:(Default)Arial,Italic and is renovating the structure and the deteriorationhas not been caused by the Formatted:Font:NotItalic new owner or any affiliate or agent. Formatted:Font:(Default)Arial Formatted:Indent:Left:0.5",Nobulletsornumbering FUNDING Formatted:Font:NotItalic The program provides a one-time forgivable loan for Eeligible expenses. These (1) Formatted:ListParagraph includeimprovements that aremust bevisible from the exterior,Formatted:Font:(Default)Arial and meet the Formatted:Font:Bold .Ssome of the eligible improvementswhich may eligible expense requirements. Formatted:Font:(Default)Arial,Bold include but are not limited to: roofs (flat or pitched), windows and doors, siding Formatted:Font:(Default)Arial and brick, removal of blight from the property, exterior painting, lighting, signage Formatted:Font:(Default)Arial and awnings, and restoration of historic detail. (1) Formatted:Numbered+Level:1+NumberingStyle:1,2, 3,…+Startat:1+Alignment:Left+Alignedat:0.25"+ Indentat:0.5" The intent of the Commercial Exterior Improvement Programis to maintain and (2) Formatted:Indent:Left:0.5",Nobulletsornumbering revitalize older commercial buildings within the City that are built prior to 1980. Formatted:Font:(Default)Arial 2014 0 ¦¤ 2016 0 ¦¤ 3 Buildings in the Downtown should try to adhere to the City of Shakopee Downtown Design Guidelines, 1999 to have the maximum impact. (2)The City will maypay fund up toa maximum amount of50 percent of an50 %percent Formatted:Font:(Default)Arial eligible project’s’scost.Loans typically will not exceed $30,000. Larger amounts may Formatted:Numbered+Level:1+NumberingStyle:1,2, 3,…+Startat:1+Alignment:Left+Alignedat:0.25"+ be considered for critical or keystone projects that have a larger impact on the Indentat:0.5" community. Formatted:Font:(Default)Arial Formatted:Font:(Default)Arial Formatted:Font:(Default)Arial (3) for eligible exterior-building improvements. Formatted:Font:(Default)Arial,11pt Formatted:Indent:Left:0.5",Nobulletsornumbering Formatted:Font:(Default)Arial (4) (3)The term of the loan shall not exceed 20 years.Payments on the loan will be Formatted:Normal,Nobulletsornumbering deferred and will be forgiven if the applicant satisfies the terms of the loan agreement. Formatted:Normal (5)(4)Loan forgiveness takes place over a five-yearperiod with 20 percent of the award forgiven annually.The City may extend or reduce the repayment period based on the dollar amount of the award.The table below should be used as a guideline: Amount of AwardRepayment Period Up to $2530,0005 years Formatted:Font:(Default)Arial $2530,001-$35,00047,5007 years Formatted:Font:(Default)Arial $35,00147,501-10 years Formatted:Font:(Default)Arial $50,00065,000 Formatted:Font:(Default)Arial $5065,001-$7585,500015 years Formatted:Font:(Default)Arial $75,00182,501-$100,00020 years Formatted:Font:(Default)Arial Formatted:Font:(Default)Arial (6) (5)If the benefiting building is sold within the period of the loan, the loan must Formatted:Font:(Default)Arial repaidbe repaid. TheEDA BoardCitymay consider alternatives to immediate Formatted:Font:(Default)Arial repayment, including but not limited to transfer of the loan to a new owner or a mutually Formatted:Font:(Default)Arial agreeable loan repayment schedule. Formatted:Font:(Default)Arial (6)The applicant has one year from the award dateof the loanto complete the project and Formatted:Font:(Default)Arial request payment of loan funds.Allloan funds will be paid to an applicant uponreceipt of Formatted:Font:(Default)Arial evidence of paid invoicesfor the projectalong with a release of any and all mechanics or Formatted:Font:(Default)Arial contractors liens. Formatted:Font:(Default)Arial Formatted:Font:(Default)Arial (7)The applicant must maintain the property during the repayment period. Failure to do so Formatted:Font:(Default)Arial may cause the loan to become payable in full. Formatted:Font:(Default)Arial,11pt (7) . Formatted:Indent:Left:0.5",Nobulletsornumbering Formatted:Font:(Default)Arial 4) APPLICATION PROCESS Formatted:Indent:Left:0.5",Nobulletsornumbering Formatted:Indent:Left:0" Formatted:Nobulletsornumbering 2014 0 ¦¤ 2016 0 ¦¤ 4 (1)Applications must be submitted by the property owner(s) or the building tenant in conjunction with the owner(s).Theapplication shall become the property of the City and/or EDA and is subject to Minnesota Statutes,Chapter 13 (the Government Data Practices Statute). Formatted:Font:Fontcolor:DarkGray, (1) Formatted:Font:(Default)Arial (2)Loan recipients are required to seek at least two bids for all projects. It is assumed that Formatted:Indent:Left:0.5",Nobulletsornumbering the contractor who submits lowest bidwill be hired to complete the improvementsunless mitigating circumstances exist. (3)Funds for this program are limited and will be awarded to qualifying applicants on a first- come, first-servedbasis. (3) Formatted:Font:(Default)Arial (4)City staff shall review the application materials and make a preliminary recommendation Formatted:Indent:Left:0.5",Nobulletsornumbering regarding the completeness of the application and whether the application meets the criteria outlined in thispolicy. Formatted:Font:Fontcolor:DarkGray, (4) Formatted:Font:(Default)Arial (5)In theevent that the EDA Board concurswith the recommendation above, the EDA Formatted:Indent:Left:0.5",Nobulletsornumbering BBoard will grantfinal approval or denial of the loan. Formatted:Font:(Default)Arial (5) Formatted:Font:Fontcolor:DarkGray, Formatted:Font:(Default)Arial Formatted:Indent:Left:0.5",Nobulletsornumbering Formatted:Indent:Left:0" REPORTING REQUIREMENTS Formatted:Nobulletsornumbering 5) Formatted:Font:(Default)Arial Loans that are less than $75,000 are not subject to reporting under Regulating Local and State Business Subsidies, Minnesota Statute 116J.994. Formatted:Font:(Default)Arial Loanamounts above $75,000 are considered financial assistance under Regulating Formatted:Indent:Left:0.5",Nobulletsornumbering Local and State Business Subsidies, Minnesota Statute 116J.994, and should be reported on the Minnesota Financial Assistance Form for Non-JOBZ Projects. 2014 0 ¦¤ 2016 0 ¦¤ 5