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08/02/1994
MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: July 29, 1994 1 . Attached is information submitted by Mr. Bell, B & B Pawn for Council review. 2 . Attached is the Revenue and Expenditure Reports as of June 30, 1994 . 3 . Attached is correspondence from the Mayor to the Shakopee Mdewakanton Community regarding their 25th year of recognition as an official federal indian reservation. 4 . Attached is a memorandum from the Assistant City Administrator regarding the Shakopee Refuse Program - Waste Management Act . 5 . Attached are the July 20th minutes of the Community Development Commission. 6 . Attached is the calendar of Upcoming Meetings for August . 7 . Attached is the August Business Update from City Hall . 8 . At the July 26th Council meeting a Councilmember inquired as to when the major attractions admission tax expires . The County informed staff that it expires when the C.R. 18 bridge officially opens . (Late Summer or Early Fall of 1995?) . 9 . Attached is a memorandum from the Public Works Director regarding County Road Turnbacks . 10 . Attached is a memorandum from the Public Works Director regarding Downtown Streetscape Meeting. 11 . Attached is a memorandum from the City Administrator regarding Minnesota Law on Gifts to Public Employees. 12 . Attached is the Calls for Service Report from the Police Department . 13 . Attached is correspondence from the City Attorney to Mr. Spurrier regarding his letter of July 21, 1994 . 14 . Attached is a copy of the Bits & Bytes from Logis for your information. 15 . Attached is a memorandum from the City Planner regarding the Mobley Property. • I 1 N CJ H .0 II C,/11 f•••• II N .-i C1 II Ca II 0 11 •I 11 - II til 11 0 Ctl 11 II7 II CT II ., I II I II 1 n..0 U CO' .II -a I II II II 61 es II U 0 0 CO • II I' II II 11 m O. • r .r O II 0! r II I. 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Z LLJ c d W LAI= W W C.f) S [7 CEJ CO Z O 0 Y O Nf n 6 ! .ti V)I b 2 m ..a [I7 t m V 1N1' OIN110 •N1ml� °1'IN ^.)1•314' IDIN1m mININ N'N'N N�NIN NIC - • No etcolk e PA'16`( k (AL h '3 k t•-• 0 I- meri 0 ZA, iA0Ac c.. rc ic . Aidli_h A6 - (k. FLt. (-304) ki 5 4 0 kt w rk p ron A cd fi).qt k/C4 PCwt jnJYc443 G1 / F6 1 a C __ FROM LARKIN HOFFMAN DAY LINDGREN 612-9963265 07.22. 1994 13:00 P. 2 CONSENT l5 .8 MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM; Judith S. Cox, city Clerk SUBJECT: Pawnshop and Pawnbroker's Licenses DATE: June 3 , 1994 INTRODUCTION: on April 19 , 1994 , the City Council adopted an ordinance requiring the licensing of pawnbrokers, precious metal dealers, secondhand dealers, pawnshops, and their employees. The city has received applications from two pawnshops and their employees for licenses. BACKGROUND: The City has received an application from Johan w. Nelson to operate as a pawnbroker, precious metal 4 0 Waste and t Av nue secondhandan dealer at American Pawnbrokers, Inc. , e police department has conducted the customary background nd investigation on Mr. Nelson and his four employees. investigations disclosed nothing to prohibit the issuance of licenses. The city has received an application from Frank John Marzario to operate as a pawnbroker at Shakopee Pawn & Cash Co. , 1147 Canterbury Road. The police department has conducted the customary background investigation on Mr. Marzario and his eight employees . The investigations disclosed nothing to prohibit the issuance of the licenses with one exception. The investigation did reveal that one employee does orecommended cmeet omma the d by the Chief of Police.?icredinancs and his approval is not ALTERNATIVES: 1) Approve licenses and employees 2) Deny licenses and approval of employees 3 ) Approve licenses and some employees RECOMMENDATION: Staff recommends alternative number 3 , approval of the two business licenses, the two pawnbrokers licenses and of employees who meet the requirements of the ordinance. CITY OF SHAKOPEE APPLICATION FOR TATTOOING LICENSE This form must be filled by any individual desiring to obtain DIRECTIONS : practice the activity indicated below within the a license to p City of Shakopee . Please type or print . LICENSE APPLYING FOR: Tattoo X Pawnbroker Pawnbroker ' s Employ Precious Metal Deal Second Hand Dealer Masseur or Masseuse Date T Aar w3 / / e(s061 ) (Last) NAME (First) (Full Middle) (Maiden Name) (Last) �y-�z9.� 1/3 else `ve oaf .24 /4/ PHONE NUMBER RESIDENCE ADDRESS ( treet, City, State, Zip) /11144Z a io%s APPLICANTS PLACE OF BIRTH (City, State) • _ /0 __L-5S- DATE _L '.S DATE OF BIRTH (Month, Day, Year) G i0 7 COLOR OF EYES HEIGHT WEIGHT COLOR OF HAIR i mei';c a" P34/4 ./%7446!".5- NAME ,7kersNAME OF BUSINESS WHERE TATTOOING WILL TAKE PLACE ` /�76 V.50w, / S1 �e ..S42fl i G2�.� /ee V ss-3 7 " H5-- ADDRESS OF BUSINESS (Street, City, State, Zip) PHONE NUMBER Jo 420 e./SoP1 OWNER OF BUSINESS WHERE TATTOOING WILL TAKE PLACE S L/� 7 ( /LI �Sl v"/ s //3 y.s G'e v /v`��'ih h State, Zip) PHONE NUMBER ADDRESS OF OWNER (Street, City DATE OF BIRTH OF OWNER (Month, Day, Year) 1 . Is the applicant licensed in any other community? Yes_____ If Yes, where? licant been denied a license (for which you are applying) by 2 . Has the app � Yes No any licensing authority. 3 . If you have ever used_== been kne�•�nabinformationother concerning dates name and given above, list s�.:_.. name (s) a.. places used. Z/AL g , Addresses at which y c..: have lived during preceding five years . (Begin with present or last address and work back) . Attach additional sheets if necessary. NO. AND STREET CITY AND STATE DATES 5 . Kind, name and location of every business or occupation you have been engaged in during preceding five years . (Begin with present or last occupation and work back. ) Attach additional sheets if necessary. STREET ADDRESS CITY AND STATE yso BUSINESS OR OCCUpATIO\T i niG'f'iC2 2w:o`Jiv`iP/ iRl s. S• zhp k /I1N 5137 . 74 07 4,1 ,STS/? 7 iG /uG frdf"4 �� /?t zre,<<•f� //39'5 t -re 4,4 /josK/ 6 . Names and addresses of your employers and partners, if any, for the preceding five years. (Begin with present or last occupation and work back. ) Attach additional sheets if necessary. STREET ADDRESS CITi' & STATE DATES EMPLOYER OR PARTr'ER -" S( 7 . Have you ever been convicted of any felony, crime or violation of any ordinance, other than traffic? Yes No 2C_ If yes, give information as to the date, place and offense for which convictions were had. List the names, residence, and business addresses of individuals of good moral character, not related to the applicant or financially interestedd in the premises or business, who may be referred to as the applicant' s character. Name JQ e0l144'J ' Residence Address Business Address 8770 ii`/e4vc5 /0o,ti:^f4 4NPhone Name AA 4. 1);r4 3 Residence Address UI;(0 Tek¢,-.rdo Sf, S4r40,4e4N Business Address ,'SZ W. /Sr1`e• ..S4'40AA'v Phone 11,15- 3 ‘0,7 Name 034/ke Residence Address 127, Business Address 12( 5. e`t''ss ,S424tot ',AIX, Phone y 's - ocoy Residence Address 13t€16 O/d?J-«� r2,4 d, Lx is,;1 Name ��CN2rG� /2`c y Business Address '17k' Goist2✓7 S{ J424, ee,/tf/' Phone 4'1VS 66 6G, I HEREBY UNDERSTAND AND AGREE THAT: 1 . Information revealed herein or a accordance Sein withthe federal of andhakoStat ee Laws ill be handled by the City regarding privacy of criminal records. 2 . A criminal conviction will not bar an h applicant Ern os dm dobtaining al Lcense se with the City of Shakopee unless s the occupation for which the License is sought, according to Minnesota Statutes s364 . 03 . als 3 . Failure to reveal a criminal conviction grounds for denial eoff thelLicensen oof the application and may be used as I declare that the information provided vest gate the information on this application is truthful, and I authorize the City of Shakopeeto and contact the persons named on the application. ((2ji -1-e— .6;'Z..e------ Signat,t(re of Applicant Subscribed and sworn to before day a Notary Public on this o f `"'1'\c • , 19 5 v G 1rte- . -_ Notary Signture Commission expires on - -� � - fl 7 ASSUMED NAME MASTER RECORD 201 TYPECODE AN FILE/CHARTER NO. X 98995 DATE FILED 12/04/1990 DATE EXPIRES 12/04/2000 AMERICAN PAWNBROKERS, INC. BUSINESS ADDRESS CITY ST ZIP 121 S Lewis Str Shakopee MN 55379- NAMEHOLDER ADDRESS Premiere Marketing Inc 11345 Vessey Ave Blmgtn MN 55437- NAMEHOLDER ADDRESS COMMENT , 0 NAME SEARCH , OHISTORY , OSEARCH LIST , OPR There is no history for AMERICAN PAWNBROKERS, INC. • STATE OF MINNESOTA DEPARTMENT OF STATE FILED 1994 Secretary of State ASSUMED NAME MASTER RECORD 132 TYPECODE AN FILE/CHARTER NO. X 64418 DATE FILED 07/10/1987 DATE EXPIRES 07/10/1997 Premiere Marketing, Inc. BUSINESS ADDRESS CITY ST ZIP 11345 Vessey Ave S Blmgtn MN 55437- NAMEHOLDER ADDRESS Johan W Nelson 11345 Vessey Ave S Blmgtn MN 55437- NAMEHOLDER ADDRESS COMMENT , 0 NAME SEARCH , OHISTORY , OSEARCH LIST , OPR , HISTORY FOR Premiere Marketing, Inc. AN X 64418 DATE FILED BP or LOC# TYP COMMENT 07/10/1987 OR CN Premiere Marketing, Inc. NG Premiere Marketing, Inc. 2P-152 STATE OF MINNES T DEPARTMENT OF STA FILED t:',JL 2 I 1994 v1 'Secretary of State En114 /171 r‘mhey EsckGkeo-c. ackle e 1W1 - (1 ch,d, c, sh14 - v-siftefr C 7rAc., vkcink rhay- 301/10 1 1 gailo iC to Kr_t 'T%r,k-,4)( p ers 6004-e. ct rcAlca_ El II t ----- -------------------- FROM LARKIN HOFFMAN DALY LINDGREN 612-8963265 07.22. 1994 13: 00 CONSENT MEMORANDUM TO Dennis R. Kraft, City Administrator FROM; Judith S. Cox, City Clerk SUBJECT: Pawnshop and Pawnbroker's Licenses DATE: June 3 , 1994 INTRODUCTION: On April 19, 1994 , the City Council adopted an ordinance requiring the licensing of pawnbrokers, precious metal dealers, secondhand dealers, pawnshops, and their employees. The city has received applications from two pawnshops and their employees for licenses. BACKGROUND: The City has received an application from Johan W. Nelson to operate as a pawnbroker, precious metal dealer and secondhand dealer at American Pawnbrokers, Inc. , 450 West 1st Avenue. The police department has conducted the customary background investigation on Mr. Nelson and his four employees• The investigations disclosed nothing to prohibit the issuance of licenses. The City has received an application from Frank John Marzario to operate as a pawnbroker at Shakopee Pawn & Cash Co. , 1147 Canterbury Road. The police department has conducted the customary background investigation on Mr. Marzario and his eight employees. The investigations disclosed nothing to prohibit the issuance of the licenses with one exception. The investigation did reveal that one employee doe�sonot ecor�mend d by the Chief of Policeuirements of the dinance and his approval is ALTERNATIVES: 1) Approve licenses and employees 2 ] Deny licenses and approval of employees 3 ] Approve licenses and some employees RECOMMENDATION: Staff recommends alternative number 3 , approval of the two business licenses, the two pawnbrokers licenses and of employees who meet the requirements of the ordinance. �1.-A•,i.-,r,r,r,.-.r�-,r,r,rA-A-/k-AL-,i-,rJ-A -A-,r.r/1-�-R- NU. 74-1 ,' • $ 175 . 00 GENERAL CORPORATE LICENSE :: STAOFMSOTA • City of Shakopee County of _i Scott _i • ' hrres, Shakopee Pawn & Cash Co/Frank J. arzario I. One hundred seventy-five and no/IOOths hasp these. S :+ to the Treasurer ofsairL City — DOLL•4RS and complied u ith all the requirements ofsaid was required by the p,-does of sairi City Ordinances necessary K r _N.1:473, C.hherefrre, By order of the City �J f°r obtaining this License: 1 ?Plican Council, and by virtue hereof the said i ____operate a pa:ansho• as a pawnbroker „_- 1 hereby licensed and authorised to • _ I _Y _ i 1 , _ ! - • K 1 1 for the period of approximatel 7 months and end- subject 31 ,- starting June g , Ig 94— 1 g-9-4 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of Ci tv th's— • dab, of_ ;„n o Shakopee Attesr ^ - lt �f , — A.D. 1 9 / K Clerk. ` 'kr_ :-1M1Y-:`:�:'•:`Y":`1-:`x•1 MPLS., MN :`:-:`:-: -:-:-:•'a a•-:-:=::-:-:�:-'■�:':'-.-:`.-"ri':'-:-rY•:L i=Y-idll`Y=■`:`:�Y_l"-Y, d,//I Form too. 231 1/2 MILLER-DAVIS CO.GO.MPLS.,MN • RI •• �- . r. ;` - ,L 'S:' :l �t- ' i'..:.•-:'•-,C. ...:,.:-:'7'-.1.---'1,.:::'• � • . ..te - ".t. 'fes. - -ti iJ _ .- •.+ r > L` j.• '� �y:'S- :-i �Yy+A�? -r' s �;`�' — �•V% -r .i.�� � .:'7f« • ' 1a' . : - t_ { _ CITY OF SHAKOPEE APPLICATION FOR TATTOOING LICENSE DIRECTIONS : This form must be filled by any individual desiring to obtain a license to practice the activity indicated below within the City of Shakopee . Please type or print. LICENSE APPLYING FOR: Tattoo Pawnbroker Pawnbroker' s Employee Precious Metal Dealer Second Hand Dealer Masseur or Masseuse Date Ft-4 ►1 tr) g9c- rz. a (in NAME (First) (Full Middle) (Maiden Name) (Last) 33co irersKDn." AIS . so . p/c /4i .Sc f f - 9s( � RESIDENCE ADDRESS (Street, City, State, Zip) PHONE NUMBER .6r on k l yy /2 NeMACE/OF APPLICANTS BIRTH (City, State) 42, ;/ a / / 1.s-i' DATE OF BIRTH (Month, Day, .Year) o? ii Jr'G'l, 2 4 rc i2 HEIGHT WEIGHT COLOR OF HAIR COLOR OF EYES Sh !;op e Pa „ n eush NAME OF BUSINESS WHERE TAIZOOZNG WILL TAKE PLACE //97 e I--erhu r �(52 ew, OA) 37? 9�s/Y ADDRESS OF BUSINESS •_.) (Stre \51')K `T- et, City, State, Zip) PHONE NUMBER T 4 2aT i G OWNER OF BUSINESS WHERE TATTOOTNG WILL TAKE PLACE SSP hoL1e ADDRESS OF OWNER (Street, City, State, Zip) PHONE N'U'MBER DATE OF BIRTH OF OWNER (Month, Day, Year) 1 . Is the applicant licensed in any other community? Yes No X /1/at a6CCX•e ►^� / r. /l:2 r'2 c. r c, `j ,/ e u ,^r e c y xcI -' .t_ If Yes, where? /, c. e _ShA Kr,j�f) n r) ,g_p 0 l C 2 . Has applicant been denied a license (for which ycu are applyin;) by any licensing authority? Yes N 3 . If you have ever used or been known by a name other than the true name given above, list such name (s) and information concerning dates and places used. 4 . Addresses at which you have lived during preceding five years . (Begin with present or last address and work back) . Attach additional sheets if necessary. NO. AND STREET CITY AND STATE DATES 10 0 6r r p .) i/G go /12f/1 . 41 90 7o pi-sei f SC VT\ , (AAsc‘ /1--qo 5 . Kind, name and location of every business or occupation you have been engaged in during preceding five years. (Begin with present or last occupation and work back. ) Attach additional sheets if necessary. BUSINESS OR OCCUPATION STREET ADDRESS CITY AND STATE -7.kr(' ee)c ricch4476— `'/he / 2olec Et he S E. i% 1Z'l,'�� rrn�/114 A) f r eo FCha1 Q- - jrShi in e ehE % sih;ny // 7 Oani-ech�i/ 4 ) ys �© �� �1L hu ' /61.vnbrrI f , it 2e Av.fee. ,gt) V-eaev //�� ee2/2��r uTird) FAItcape e 42./0 6 . Names and addresses of your employers and partners, if any, for the preceding five years . (Begin with present or last occupation and work back. ) Attach additional sheets if necessary. EMPLOYER OR PARTNER STREET ADDRESS CITY & STA__ DATES 4)/4 • 7 . Have you ever been convicted of any fe o , crime or violation any ordinance, ether than raffic?^ Yes t for If yes, give information as to :he date, place and offense wh._ch convictions were had. C't 171 c c /1 - • 8 . List the names, residence, and business addresses of individuals of good moral character, not related to the applicant or financially interested in the premises or business, who may be referred to as the applicant' s character. Name1Ke(ref/ j/i c � Paher) Residence Address Business Address, /6715��i�• A1C /i i/e / Phone E7 --- 6.40A .� tu Name 1eOPfl� /414 Residence Address V\40 .--,..:11(-1- 0.11 I-u e- Business Address Phone S27- 197d/ Name%!/i c.,e Fa /? U Residence Address/0 9? S7 `/&fr t' S P Business Address • Phone ( 9S- d 6 Name Pe r+' /,J i•StOdeau) e M Residence Address Business Address ,.R3/' Fi rt f n JC S //W AS Phone � 'D//�- I HEREBY UNDERSTAND AND AGREE THAT: 1 . Information revealed herein for a License in the City of Shakopee will be handled by the City in accordance with federal and State Laws regarding privacy of criminal records. 2 . A criminal conviction will not bar an applicant from obtaining a License with the City of Shakopee unless such conviction is directly related to the occupation for which the License is sought, according to Minnesota Statutes s364 . 03 . 3 . Failure to reveal a criminal conviction will be considered falsification of the application and may be used as grounds for denial of the License. I declare that the information I have provided on this application is truthful, and I authorize the City of Shakopee to investigate the information and contact the persons named on the appji ation. i,2( , Scnatur of Applicant Subscribed and sworn to pefore me a No ary Public on this 'ZRcl day of NAG _ , 19q( . Iiibt—h ' _ Nota y Signature TERI BROMS 4 MINNESOTA 4 ��-4-_;__.:2,- :- Commission NOTARY PUBUC Commission expires on ' = 1' .° HENNEPIN COUNTY p _� _,�.�. ��,T,,,,�n expires 3-28-97 ASSUMED NAME MASTER RECORD 261 TYPECODE AN FILE/CHARTER NO. X 128850 DATE FILED 03/05/1993 DATE EXPIRES 03/05/2003 Shakopee Check Cashing BUSINESS ADDRESS CITY ST ZIP 1147 Canterbury Rd Shakopee MN 55379- NAMEHOLDER ADDRESS Maddy Inc 3300 Emerson Ave S Mpls MN 55408- NAMEHOLDER ADDRESS COMMENT , 0 NAME SEARCH , OHISTORY , OSEARCH LIST , OPR , HISTORY FOR Shakopee Check Cashing AN X 128850 DATE FILED BP or LOC# TYP COMMENT 03/05/1993 OR CN Shakopee Check Cashing 03/23/1993 RI-10825 NH See microfiche for previous information ST ATE OF MINNESOTA DEPARTMENT ED F ST ATE ` 2L 2 ; 19.(A /- ,, 1k-N_i l4 Secretary o State ASSUMED NAME MASTER RECORD 175 TYPECODE AN FILE/CHARTER NO. X 85532 DATE FILED 08/31/1989 DATE EXPIRES 08/31/1999 The Money Exchange BUSINESS ADDRESS CITY ST ZIP 100 E Franklin Mpls MN 55404 NAMEHOLDER ADDRESS Frank J Marzario 3955 1st Ave Mpls MN 55409- NAMEHOLDER ADDRESS John R Richards 3955 1st Ave Mpls MN 55409- COMMENT , 0 NAME SEARCH , OHISTORY , OSEARCH LIST , OPR There is no history for The Money Exchange STATE OF MINNESOTA DEPARTMENT OF STATE FILED L '! 21. 1994 Secretary o{ State DOMESTIC CORPORATION MASTER RECORD 541 TYPECODE DC CHAPTER 302A FILE/CHARTER NO. X 7T-32 DATE INC. 03/16/1993 DURATION Perpetual DATE CURRENT NAME FILED 03/16/1993 Maddy, Inc. REGISTERED OFFICE ADDRESS CITY ST ZIP 3300 Emerson Ave S Mpls MN 55408- AGENT NAME SHARES 1, 000, 000 ORIG. BOOK & PAGE RI-10312 ACTIVE STATUS DATE AS FILE NO. ANNUAL REPORT NUMBERS COMMENT NAME SEARCH , OHISTORY , OSEARCH LIST , OPR , OAR There is no history for Maddy, Inc. STAGE fir," of STAATEA DEPART M FLED .JL211994 SecreiarY of Siate w wwwwww Cn wwL LA) .) 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I z b I A .P I II C -3 1 - 1 n r -3 .P 'A' 0- - O\ (")r • II 01 I t19 0 In U1 ID I0 II :73 I to I I .p I N N ID 01 II 1 I CO CD 1-' 0 it I U1 I • II I N I N N IT O II J J CD O II II II II II II W "0 II II X CT3 n m b II II n 'a 7D n X [T7 H tTl n 'C) II a s 11 CTI n II Z Cr] Al II ID II CCrl H N H'0 '.0 w II C Z W II • u 0 I0 ID r 0 II 71 -3 ID II .A II w • II II CO II w w UI 0 II 14 J J C1 0 11 43 PiaLAI SHAKOPEE July 25, 1994 Mr. Stanley Crooks, Chairman Shakopee Mdewakanton Community 2330 Sioux Trail Prior Lake, MN 55372 Dear Mr. Crooks: On behalf of the City of Shakopee I want to congratulate you and the members of the Shakopee Mdewakanton Community on your 25th year of recognition as an official federal indian reservation. We are pleased to have the Shakopee Mdewakanton Community as our neighbor. We look forward to continuing our positive working relationship with you and your community members. The economic diversity that you are currently pursuing is certainly an asset to all residents in Scott County. Your community members should be proud of the many accomplishments that you have made as a community. We wish you continued prosperity and look forward to the long standing positive relationship that has been developed between our two communities. Sincerely, 7 Gary L. Laurent Mayor GLL/tiv COMMUNITY PRIDE SINCE 153: HoImcs,.:«t nrth 'hai.,,prc •nr .to :_.-.,.t 1 - 2-44^-10,;, \\ r+12-44r•-•,-', 41-1 MEMO TO: Shakopee City Council FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Refuse Program - Waste Management Act DATE: July 25, 1994 INTRODUCTION AND BACKGROUND: On July 22, 1994 an article appeared in the Minneapolis Tribune regarding the impact of the Waste Management Act on the Minneapolis refuse collection program. The article noted that the City of Minneapolis was considering ignoring the provisions of the Act due to the extraordinary cost of compliance . The article stated that Minneapolis could expect to incur approximately $6 million in costs to implement a program that would meet with compliance. On Monday, July 25, 1994 I spoke with Mike Burkepec, General Manager Waste Management Inc. Mr. Burkepec noted that the City of Shakopee' s refuse collection program is in compliance with the provisions of the Waste Management Act . The City of Shakopee initiated a volume based refuse collection program approximately four year ago in anticipation of the legislation that was recently enacted. This being the case, staff is not anticipating any budgetary impact . 4: . 5- OFFICIAL OFFICIAL PROCEEDINGS OF THE COMMUNITY DEVELOPMENT COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA JULY 20, 1994 Vice Chair VanHorn called the meeting to order at 5 :30 p.m. with the following members present : Morke, Dauenhauer, VanHorn, Reinke, Brandmire and Stafford. Commissioners Unseth, Phillips, Schopester, Albinson and Miller were absent . Barry Stock, Assistant City Administrator and Paul Bilotta, Senior Planner were also present . Reinke/Stafford moved to approve the minutes of the June 22, 1994 meeting as kept . Motion carried unanimously. Mr. Stock noted that last evening the Shakopee City Council met in a Committee of the Whole to discuss the possible creation of an Economic Development Authority. Mr. Stock noted that the general discussion of the Council seemed to favor the creation of an Economic Development Authority but no formal direction was given. Mr. Stock stated that he expected the City Council to discuss this matter further at a later date. Mr. Stock also noted that Commissioner Morke was present at the meeting and encouraged the City Council to schedule a Committee of the Whole meeting with the CDC to discuss this matter further. Mr. Stock then commented on the Universal Forest Products project . He noted that Universal Forest Products is considering a $2 to $3 million dollar expansion. They are presently considering acquiring the Viking Steel Products property (10 acres) . Mr. Stock stated that the City was considering upgrading Viking Steel Road (Sarazin Street) to coincide with Prairie Bend Development Project . Since the street construction would be new construction the project would be 100% assessed. Mr. Stock noted that the costs to upgrade the road were very high. The threat of the potential assessments stimulated Universal Forest Products to consider other sites for their new project outside the City of Shakopee. In an effort to retain Universal Forest Products in Shakopee, the City Council directed staff last evening to obtain a benefit appraisal for the project . Mr. Stock noted that Council seemed to favor using existing tax increment funds to cover the cost of the road project that may be above that which can be assessed. Commissioner Reinke stated that if future businesses are constructed on each side of Sarazin Street that can directly access the proposed street a benefit could certainly be proved. Mr. Stock stated that while this is true, at the present time Universal Forest Products contends that they do not need access to Sarazin Street off the Viking Steel property since they can use their existing access. Commissioner Brandmire stated that he expected that Universal Forest Products intended to construct their treatment facility as far to the East on the Viking Steel property as possible . He noted that several years ago the proposed treatment facility was located closer to the townhomes on the West edge of their property. 20, 1994 Official Proceedings of the JulyJage 0- Community Development Commission Mr. Stock stated that at one point it was discussed to create a tax increment district for the proposed expansion. Due to the relatively small nature of the project and the recent changes in TIF legislation, Mr. Stock stated that the cost of creating a tax increment district and the local government aid/HACA reductions do not make it quite feasible to pursue that avenue unless increment is needed in excess of $100, 000 . 00 to stimulate the retention of Universal Forest Products in Shakopee. Mr. Stock stated that if an incentive amount under $100, 000 . 00 can be negotiated it would be more suitable to utilize the existing tax increment fund balance as the funding source. Discussion then ensued on the Downtown Rehab Grant Program applications . Mr. Stock stated that five (5) grant applications have been submitted at this time. Mr. Stock then reviewed each rehab grant application individually. Commissioner VanHorn questioned whether or not staff had the streetscape pictures that were taken by Mr. Cross. Mr. Stock responded in the affirmative and shared the existing photos of the property with the Commission members . Mr.Stock stated that Real Gem (Duane Wermerskirchen) is proposing that new awnings be installed on his property. He is also proposing new windows and that the facade be repainted. He is also proposing to install a fiberglass cornice on the top potion of his building. The total project costs equates to $8580 . 00 . Commissioner VanHorn questioned whether or not the redwood on the building face would be removed. Mr. Stock stated that he thought the redwood would stay but that the awning would cover the entire redwood portion. Mr. Stock noted that all of the grant applications did use an architect for their project design. Commissioner VanHorn questioned whether or not brick was considered to replace the existing stucco. Mr. Stock noted that this issue was discussed in great detail on all of the projects . However, in most cases the cost to replace the stucco with brick was economically not feasible for the property owners . Mr. Stock then reviewed the King Soloman Lodge proposal . Mr. Stock noted that the King Soloman Lodge was also proposing to install a new awning. They were also proposing to replace the existing windows with new windows. The total project costs equated to $13 , 695 . 00 . Commissioner VanHorn questioned what they were doing in terms of a new facade that equated to $6, 000 . 00 . Mr. Stock stated that he believed that they were going to tuck point the building. Commissioner VanHorn questioned if this amount also included ripping off the redwood on the front portion of the building. Mr. Stock stated that he thought this was correct . Mr. Stock then reviewed the Jerry' s Bar proposal . Mr. Stock noted that Mr. Carlson is also proposing a new awning. He is also proposing to repaint the building. His project costs also include some brick repair. 20, 1994 Official Proceedings of the JulyJage 0- Community Development Commission Commissioner Morke questioned whether or not the side of the building would be painted. Mr. Stock stated that he believed that Mr. Carlson' s proposal was to paint the entire structure. The Commissioners were impressed with the Carlson design and were a little concerned that the total project cost submitted might be a little low. Commissioner VanHorn suggested that perhaps we should approve Mr. Carlson' s application and allow him to review his price quotations to ensure that they are adequate. Mr. Stock then reviewed the Tole Bridge project . Mr. Stock noted that awnings were the major portion of the project improvement . He noted that since the building is on a corner a wrap around awning will be installed. The Tole Bridge project also included a smaller portion of the building where Valley Temp Staffing was formally located. The Tole Bridge is also proposing to paint the entire structure. Commissioner Morke questioned whether or not the signage on the side of the building was going to be removed or repaired. Mr. Stock noted that the Tole Bridge project included replacing the signage with new signage. The total project cost of the Tole Bridge application equated to $9,410 . 00 . Mr. Stock then reviewed the Betti Lu project application. Mr. Stock noted that Betti Lu' s application includes an awning and repainting. Total project cost equates to $4, 928 . 00 . Morke/Brandmire moved to approve the Downtown Rehab Grant applications as submitted. Motion carried unanimously. Mr. Stock noted that the Shakopee Public Utilities Manager is requesting the City Council to take a second look at Block 21 in the downtown area. Mr. Stock noted that originally Block 21 was only scheduled for alley improvements. Since Block 21 has a parking lot there is a high degree of visibility into the alley. There is also a main transmission line which runs parallel to Fuller Street in this area. Commissioner Morke stated that he did not think it was worth spending the additional funds to underground this alley. Commissioner VanHorn concurred by stating that $43 , 000 . 00 is tax payer money and he did not feel it was worth the amount of funds . Commissioner Brandmire stated that in the long run the Community Development Commission has felt in the past that there would be a return on the investment of undergrounding the lines since maintenance will be reduced. Mr. Brandmire also stated that from an aesthetic point the undergrounding will obviously improve the character of the downtown area. Commissioner Reinke questioned the cost of undergrounding to the individual property owners . Mr. Stock noted that SPUC is proposing to replace the existing delta system with 208 power. He noted that some property owners will incur greater costs than others for their service upgrades . He went on to note that property owners could not be assessed for undergrounding the utility in the main line. Service connection costs and equipment upgrades were the responsibility of the property owners . Official Proceedings of the July 20, 1994 Community Development Commission Page -4- Brandmire/Stafford moved to recommend to City Council that Block 21 be included for undergrounding in the downtown project . Motion carried with Commissioner Morke opposed. Mr. Stock shared with the Commission a list of tasks that will have to be undertaken by the City in conjunction with the transit vehicle procurement process. Commissioner Morke questioned that status of the Code Enforcement position. Mr. Stock noted that this issue has not been presented to City Council at this time. Mr. Stock went on to note that he would bring it up in the budgeting process . Mr. Stock also noted that perhaps this issue could be presented at a joint Committee of the Whole meeting with the City Council . Commissioner VanHorn questioned the status of the Huber Park improvement project . Mr. Stock stated that the consultant is currently completing preliminary design plans for Huber Park improvements . Mr. Stock stated that staff is also applying for a grant for various improvements in Huber Park including improvements to the boat landing, construction of a parking lot and general landscaping. The grant application deadline is August 1st . Mr. Stock went on to note that the consultant will more than likely be preparing a complete conceptual plan which will include many different components including undergrounding utilities that presently run through Huber Park. Mr. VanHorn questioned whether or not any ideas have been prepared for the reuse of the old bridge. Mr. Stock noted that the consultant will be proposing several possible uses for the new bridge. Mr. Stock noted that Mr. Bilotta came up with an idea to use the bridge as a park and garden area. Mr. Stock stated that this would be a fairly unique attraction and would significantly enhance the appearance of the bridge and downtown area. Commissioner VanHorn questioned the status of finding a developer for Blocks 3 and 4 in the downtown area. Mr. Stock stated that he has been unsuccessful in his attempts to locate a developer for this project . City Council recently directed staff to research other alternatives for facilitating a development project in this area. Reinke/Morke moved to adjourn the meeting at 6 : 50 p.m. Motion carried unanimously. 41_,or Augus t 1 9 9 4 Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 4:30pm Public 7:00pm City 7:30pm Planning Utilities Council Commission 7 8 9 10 11 12 13 7:00pm Tentative Park & Recreation 14 15 16 17 18 19 20 7:00pm City 5:30pm Council Community Development Commission 21 22 23 24 25 26 27 7:00pm Park & 5:00pm COW - Recreation Budget 28 29 30 31 5:00pm COW - Budget July September SMTWT F S SMTWT F S 1 2 1 2 3 3 4 5 6 7 8 9 4 5 6 7 8 9 1 0 10 11 12 13 14 15 16 11 12 13 14 15 16 17 17 18 19 20 21 22 23 18 19 20 21 22 23 24 24 25 26 27 28 29 30 25 26 27 28 29 30 31 * 17 BUSINESS UPDATE FROM CITY HALL Vol. 8 No. 8 Dear Chamber Member: August 1, 1994 Administration On July 26, 1994 the Shakopee City Council approved Downtown Rehab Grant Program applications for the Shakopee City Council and HRA may consider utilizing following properties: Real Gem - 101 East First Ave., alternative fund sources to complete the project. King Solomon Lodge - 110 East First Ave., Jerry Carlson - 124 South Holmes Street, Tole Bridge - 102 The City has received notification from Scott County East First Ave. and Betty Lu's - 125 South Lewis that the City's grant application request for funding to Street. The total proposed cost of all the improvements purchase additional recycling containers for the City's is approximately $42,900.00. This equates to an HRA refuse collection program has been approved. The grant contribution in the amount of $10,700.00. Staff grant will provide $3,369.00 in funding the City to purchase approximately 500 new recycling containers. expects the property owners to commence the The new recycling containers will be distributed to new improvements on their building within the next month. residential homes and also to replace older recycling containers that have deteriorated. City Clerk On July 12th City council appointed Todd Bladow and Park and Recreation James Link to fill vacancies on the Planning Commission. The City has received preliminary notice that the Transportation Advisory Board has given approval for Additional election judges are needed for the upcoming an ISTEA Grant for the completion of the Scott/Hennepin Regional Trail. The cities of Shakopee, elections on September 13th and November 8th. We especially need judges for the 3rd (Presbyterian Prior Lake, Mdwakanton Dakota Community, Church) and 4th (Eagle Creek Thrift Shop) precincts. Hennepin Parks and Scott County jointly submitted an Anyone interested in learning more about being an application for the grant funds. The proposed project election judge is asked to call City Hall (445-3650) will provide for the completion of the trail system between Shakopee and Murphy Hanrehan Park in during regular business hours. Prior Lake. The total cost of the project equates to $650,000. The grant appropriation amount equates to $500,000. Staff expects final grant approval within the Community Development next 30 days. If final grant approval is received, the project will commence in 1996 with completion On July 19, 1994 the City Council authorized the scheduled for fall 1997. appropriate City officials to obtain a benefit appraisal for the adjacent properties to the Viking Steel Road Work has been completed at the Shakopee Pool with Improvement Project. The purpose of the benefit respect to the construction of two family changing appraisal is to determine whether or not the abutting areas and handicapped restroom facilities. Significant properties will benefit from the proposed public improvements were also made to the Shakopee improvements. This effort is being taken in an attempt Waterslide to ensure it's safety. Total project costs to retain Universal Forest Products business in equated to approximately $30,000. Funding for the Shakopee. If the benefit appraisal reveals that the, project was allocated from the City's General Fund. proposed public costs are in excess of the benefit, the On July 26, 1994 City Council authorized the submittal The Shakopee Police Department team for Walk In the of a grant application through the Minnesota Outdoor Park raised over six-hundred dollars for the American Grant Program. The application will include Cancer Society. Off-duty officers also volunteered improvements to Huber Park in Downtown Shakopee. their time to provide security during the event. Proposed improvements include upgrading the boat landing and site grading. The maximum total grant award under the program equates to $50,000. The Public Works/Engineering program requires a local match. Staff expects grant awards to be made in early October. Hardrives Inc. has been awarded the contract to construct the Downtown Streetscape Project on 1st Ave. between Holmes and Sommerville Streets. Work is Planning expected to begin shortly after Derby Days. BOAA Meeting 7-07-94 Construction has begun on the Public Works/Shakopee 800 West First Ave. (Rahr) Var. Bldg Materials Approved Public Utilities parking lot. Northwest Asphalt is the 800 West First Ave. (Rahr) Var. Front Setback Approved 910 East 8th Ave. (Zorn) Var. Front Setback Cont'd to 8-4-94 contractor on this project. 979 Goldenrod Ln(Krampotich)Var. Rear Setback Denied 6220 Hwy. 101 S. (CAN AM) Var. Sign Size Denied The 11th Ave. Storm Sewer Project is well underway. PC Meeting 7-07-94 This project consists of installing storm sewer on 11th Eagle Creek Bluff Addition Preliminary Plat Cont'd til after EAW Ave. from Tyler St. to County Road 15. Upon Scherer South Addition Preliminary Plat Closed Public Hearing completion of this project a bituminous overlay will be Midwest Commercial Dev. Comp. Plan Amend. Rec. Denial BMX Bike Track CUP Review Approved placed on Ilth Ave. under a separate contract utilizing Prairie Bend PUD Prelim. Dev. Plan Rec. Approval the Pavement Preservation Program. Final Dev.Plan Rec.Approval Preliminary Plat Rec.Approval Other Items Before the Planning Commission Comprehensive Plan Goals.Objectives, &Policies Other Business Discussed 1995-1999 CEP Other Business Discussed Follow-up on June Requests: Enforcement Other Business Discussed Posting On Site Other Business Discussed Trail Maintenance Other Business Discussed Tree Preservation Program Other Business Discussed Police Fit) Gas Line Break Closes Hwy. 101 - On Thursday, July 47'; <z : 14th, Shakopee Police were notified of a gas line break in the area of Elk River Concrete and Hwy. 101. It was learned that NSP workers had cut into a 4" gas line, . %! iz. :: . . sins the threat of an explosion. For safetyreasons posing p f /..�:';�.;J,.)r,,,,,..:..�.,'..5...,,zr,:/,;%�j`• ,.;`.,:<,,00s,�r�>>'2�%';`:'<:::::;:;;::: Hwy. 101 was closed, and long lines of traffic were :.•,• :<. :<<:;.. � .,, ::::>::>>:: rerouted to alternate roads. Hwy. 101 was closed for approximately four and one half hours. Parking Lot Under Construction - As of Friday, July 22nd, the parking lot at the police department and public works building is under construction. We apologize for any inconvenience. When completed, the new lot will add additional parking spots, additional handicap access ramps, and expand the bituminous driveway. For easier access use the south entrance. MEMO TO: City Council FROM: Dave Hutton, Public Works Director SUBJECT: 4th Avenue DATE: July 27, 1994 NON-AGENDA INFORMATIONAL ITEM FOR COUNCIL: Attached is correspondence from the Scott County Highway Engineer regarding County road turnbacks and specifically 4th Avenue. SCOTT COUNTY BRADLEY J.LARSON Highway Engineer HIGHWAY DEPARTMENT DANIEL M.JOBE 600 COUNTRY TRAIL EAST Design Engineer itcnT JORDAN, MN 55352-9339 DON D.PAULSON (612) 496-8346 FAX (612) 496-8365 Construction Engineer July 14, 1994 Mr. Dave Hutton Director of Public Works City of Shakopee 129 South Holmes St. Shakopee, MN 55379 Re: 4th Avenue Dear Dave: This is in response to your letter dated July 8, 1994. The Scott County Board is planning to address turnback of County Roads throughout the County starting in late July. As 4th Avenue is a road segment in which both you and I agree to the turnback, this should happen fairly soon. One of the issues that the Board needs to address is the determination of what costs the County should participate in for the turnback so that the various cities are treated the same. I will keep you informed of this process. If you have any questions or would like additional information, please contact this office. Sincerely, Bradley J. Larson, P.E. County Highway Engineer BJ L/kmg c: Commissioner Foslid Gary Cunningham, Deputy Administrator An Equal Opportunity/Affirmative Action Employer *1p MEMO TO: City Council FROM: Dave Hutton, Public Works Director .4 , SUBJECT: Downtown Streetscape Meeting DATE: July 27, 1994 NON-AGENDA INFORMATIONAL ITEM FOR COUNCIL: A downtown business owner's meeting has been scheduled for August 3rd at 2:00 P.M. in the lower level Community Room at City Hall. The City's contractor will attend this meeting to discuss the construction schedule for the Streetscape Project and to anwer any questions. # II MEMO TO: Honorable Mayor and Council All City Employees FROM: Dennis R. Kraft, City Administrator RE: Minnesota Law on Gifts to Public Employees DATE: July 28, 1994 Effective August 1st, a new law will go into effect which will prohibit almost all gifts to city and county officials. More specifically, Minnesota Statutes 471 . 895 state that "Any interested person may not give a gift or request another to give a gift to a local official . A local official may not accept a gift from an interested person. " The law goes on to define an interested person as a person or representative of a person or association that have a direct financial interest in a decision that the local official is authorized to make. This would include anyone who would provide goods or services to a city such as an engineer, contractor, fiscal advisor, attorney or sales representative. This could further be construed to include every resident of the city who would have a direct financial interest in a decision that a local official could make. Attempts are being made to obtain clarification of exactly what this rather obscure law means however, until that time the safest route to take is not accept a gift from anyone with the obvious exception of family members giving gifts to individuals for birthdays or holidays. The law goes on to define a local official as an elected or appointed official of a city or an agency of the city. The interested person definition implies that the type of local official who cannot accept a gift is one who is authorized to make decisions which could impact someone financially. Clearly this would include the Mayor, all Councilmembers and members of appointed bodies. It also would include many appointed officials including inspectors, clerks, administrators, finance officers, managers and people who purchase or advise others on the purchase of supplies, goods or services. The law goes beyond just those who can make financial decisions to include those who make recommendations which could impact someone financially. A gift is defined as money, real or personal property, a service, a loan, a forgiveness of indebtedness or a promise of future employment that is given and received without the giver receiving (from the local official) consideration of equal or greater value in return. In order to attempt to further clarify what a gift is the following are not prohibited gifts. 1 . A political contribution. 2 . Services to assist an official in the performance of official duties including providing advise, consultation, information and communication with connection with legislation and service to constituents (this particular exception is quite confusing I don' t know exactly what it means) . 3 . Services of insignificant monetary value. 4 . A plaque or memento recognizing an individual or service in a field of specialty or a charitable cause. 5 . A trinket or memento to insignificant value (in response to the question of what is insignificant value, under a related law a gift of a $2 . 00 pocket calendar was found to be prohibited according to the Ethical Practices Board (EPB) advisory opinion #141) . 6 . Informational materials of unacceptional value. 7 . Food or beverage given away at a reception meal or meeting away from the recipients place of work by an organization before whom the recipient appears to make a speech or answer questions as a part of a program. (This is the only exception to what seems to be the rule "all other gifts of food or beverages are prohibited" . Under a related law vendor contributions to a meeting of local officials for breakfasts, hospitality rooms, snacks or refreshments were also prohibited according to EPB advisory opinion #142 . ) 8 . Gifts to a group of non local officials of which a local official happens to be a member and gifts from a family member. According to an opinion issued by the League of Minnesota Cities, the real enforcement of these laws will be through public opinion. Both the media and pollical opponents of those in office will be carefully watching to determine how local officials follow the law. As a rule, before anyone accepts a gift the individual should contact the City Attorney to determine if the gift is one of those rare exception to the law. If anyone has any questions on this please do not hesitate to contact me and remember the law goes into effect as of August 1st, 1994 . Ch. 376, § 1 78th LEGISLATURE 1994 REGULAR SES; Minnesota Statutes, section 469.177, subdivisions la and 3, limiting increments to the original application for an advi: wishes to use the opin tax capacity rate. board shall issue writ( (i) The county board shall approve, by resolution, (1) the tax increment financing plan, (2) receipt of written applii amendments to the tax increment financing plan that require notice and a public hearing Aa under Minnesota Statutes, section 469.175, subdivision 4, and (3) any modifications, whether an amendment to the tax increment financing plan or otherwise, that change the distribution (b) A written advise: to or sharing of the revenues derived from increments with the county and school district on the oin any su under Minnesota Statutes, section 469.176, subdivision 2 or otherwise. If the county board bythe boardrand is a declines to approve the plan, or an amendment or a modification required to be approved opinion and is brougl under this paragraph, the action is not effective. Subd.3. JOB GUARANTEE. The authority may not establish a tax increment financing (1) the board has ar district under subdivision 1 unless the authority has entered into a job guarantee agreement 'udicial roceedin ha: with the owner of the facility. This agreement shall utilize procedures under the economic and has-allowed at ea: recovery grant program established by the department of trade and economic development. comply with the amend The housing and redevelopment authority shall monitor whether the owner has complied with (2) the request has c this requirement, at Ieast annually, for a period not to exceed five years. (3) the person makin Subd. 4. EMINENT DOMAIN. The authority may exercise the power of eminent the opinion. domain under Minnesota Statutes, chapter 117, with respect to property located adjacent to (c) A request for an c the district, whether inside or outside of the city or the project area, if the authority may publish an opinion determines the property to be necessary to provide access to the facility. name of the requester Subd. 5. REPORT TO LEGISLATURE. The housing and redevelopment authority subdivision, or any oth shall make a written report to the chairs of the committee on taxes of the house of consents to the inclusic representatives and the committee on taxes and tax laws of the senate by January 15, 1996 Sec. 2. Minnesota and within 30 days after expiration'of the monitoring of the job guarantee agreement under Subd. 4. (a) The rel subdivision 3. These written reports must list the number of full-time equivalent employment positions added-by the owner of the facility in St Cloud after construction of the facility. In registration form and t addition, the reports must indicate whether any of these positions were transferred from (b) Each lobbyist sh other locations in Minnesota. listing lobbying to influi Sec. 2. EFFECTIVE DATE. lobbying to influence tl down of disbursements Section 1 is effective upon compliance by the governing body of the city of St. Cloud with board, including but not Minnesota Statutes, section 645.021, subdivision 2. used in lobbying; other Presented to the governor March 18, 1994. fees, including allowan. Approved March 22, 1994. (c) Each lobbyist sha benefit,excluding contr. to any public or local of The list shall include I GOVERNMENT—ETHICS--GIFTS BY`LOBBYISTS, POLITICAL PARTY honorarium,gift,loan,i SOLICITATIONS, ETHICAL PRACTICES BOARD OPINIONS lobmaddeBYISTS, Preport to all i members of a-local legis CHAPTER 377 it was given or made a (d) Each lobbyist soh; H.F. No. 1863 used for the purpose of to influence administrat AN ACT relating to ethics in government;' requiring lobbyists to report gifts of $5 or more; action of metropolitan prohibiting gifts by lobbyists and interested persons to certain officials under certain condi- employer,or,if self-emj tions; regulating certain solicitations by political party units; revising procedure for advisory funds in excess of$500 opinions; amending Minnesota Statutes 1992, sections 10A.02, subdivision 12; 10A.04, subdivi- sion 4; and 10A.065, by adding a subdivision; Minnesota Statutes 1993 Supplement, section Sec. 3. Miijt'ota S 10A.065,subdivision 5; proposing coding for new law in Minnesota Statutes,chapters 10A; and • read: 471. Subd. la. PARTY BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: receive at an event h constitutional office a co Section 1. Minnesota Statutes 1992, section 10A.02, subdivision 12, is amended to read: a regular session of the Subd. 12. ADVISORY OPINIONS. Lal The board may issue and publish advisory Sec.4. Minnesota Si opinions on the requirements of this chapter based upon real or hypothetical situations. An read: 1 Minn.Leg.Serv.'94--4 A 2 Additions are Indicated by underline; deletions by strikeout i 78th LEGISLATURE ! 1994 REGULAR SESSION Ch. 377, § 4 rements to the original ,i application for an advisory opinion may be made only by an individual or association who I wishes to use the opinion to guide the individual's or the association's own conduct. The lent financing plan, (2) t board shall issue written opinions on all such questions submitted to it within 30 days after and a public hearing 1 receipt of written application, unless a majority of the board agrees to extend the time limit. modifications, whether I A 2hange the distribution (b) A written advisory opinion - - • •- - • _• .' :-::*- • ' •: II:: •• .• : my and school district '•: - •• •: -- • - : •-: ' •= •: '' : ' •: ':•••••• issued by the board is binding . If the county board on the board in any subsequent board proceeding concerning the person making or covered quired to be approved by the request and is a defense in a judicial proceeding that involves the subject matter of the nion and is brought person covered request unless: ax increment financing opinion(1) the board has amended oragainst revokedthe the opinionmaking before or the initiationbythe of the board or guarantee agreement judicial proceeding, has notified the person making or covered by the request of its actions es under the economic and has allowed at least 30 days for the person to do anything that might be necessary to economic development. comply with the amended or revoked opinion; vner has complied with (2) the request has omitted or misstated material facts; or ars. (3) the person making or covered by the request has not acted in good faith in reliance on :he power of eminent the opinion. rty located adjacent to (c) A request for an opinion and the opinion itself are nonpublic data. The board,however, area, if the authority may publish an opinion or a summary of an opinion,but may not include in the publication the lity. name of the requester, the name of a person covered by a request from an agency or political development authority subdivision, or any other information that might identify the requester unless the person axes of the house of f consents to the inclusion. e by January 15, 1996 i Sec. 2. Minnesota Statutes 1992, section 10A.04, subdivision 4, is amended to read: intee agreement under Subd. 4. (a) The report shall include such information as the board may require from the equivalent employment registration form and the information required by this subdivision for the reporting period. tion of the facility. In were transferred from (b) Each lobbyist shall report the lobbyist's total disbursements on lobbying, separately listing lobbying to influence legislative action, lobbying to influence administrative action, and lobbying to influence the official actions of a metropolitan governmental unit, and a break- down of disbursements for each of those kinds of lobbying into categories specified by the city of St. Cloud withboard, including but not limited to the cost of publication and distribution of each publication i used in lobbying; other printing; media, including the cost of production; postage; travel; fees, including allowances; entertainment; telephone and telegraph; and other expenses. (c) Each lobbyist shall report the amount and nature of each honorarium,gift,loan, item or benefit, excluding contributions to a candidate, equal in value to$50 or more,given or paid to any public or local official by the lobbyist or any employer or any employee of the lobbyist. The list shall include the name and address of each public or local official to whom the LITICAL PARTY honorarium, gift,loan, item or benefit was given or paid and the date it was given or paid. A lobbyist need report only the aggregate amount and nature of food or beverages given or OPINIONS made available to all members of the legislature or a house of the legislature or to all members of a local legislative body, along with the name of the legislative body and the date it was given or made available. (d) Each lobbyist shall report each original source of funds in excess of$500 in any year used for the purpose of lobbying to influence legislative action,each such source of funds used more; to influence administrative action, and each such source of funds used to influence the official rt gifts of $- or its under certain modi- re; action of metropolitan governmental units. The list shall include the name, address and I employer, or,if self-employed,the occupation and principal place of business,of each payer of procedure for advisory Sion 12; 10A.04, subdivi- funds in excess of$500. )93 Supplement, section Sec. 3. Minnesota Statutes 1992, section 10A.065, is amended by adding a subdivision to Lutes,chapters 10A; and - read: Subd. la. PARTY UNIT SOLICITATIONS. A political party unit shall not solicit or E OF MINNESOTA: receive at an event hosted by a candidate for the legislature or by a candidate for 1 constitutional office a contribution from a lobbyist,political committee,or political fund during ?, is amended to read: j a regular session of the legislature. and publish advisory Sec. 4. Minnesota Statutes 1993 Supplement,section 10A.065, subdivision 5,is amended to :hetical situations. An read: 1 Minn.Leg.Serv.'94-4 out Additions are indicated by underline; deletions by strikeout 3 Ch. 377, § 4 78th LEGISLATURE 1994 REGULAR SES Subd. 5. POLITICAL COMMITTEE. Except as provided in subdivision 1a:this section (4) a plaque or simiL does not apply to a political committee established by a state political party; by the party charitable cause; organization•within a congressional district, county, legislative district, municipality, or i (5) a trinket or men precinct; by a candidate for a judicial office; or to a member of such a political committee acting solely on behalf of the committee. i (6) informational ma Sec. 5. 10A.071 CERTAIN GIFTS BY LOBBYISTS AND PRINCIPALS PROHIBIT- (7) food or a bevera ED. place of work by an o Subdivision 1. DEFINITIONS. (a) The definitions in this subdivision apply to this ' answer questions as p< section. (b) The prohibitions (b) "Gift" means money, real or personal property, a service, a loan, a forbearance or (1) because of the re forgiveness of indebtedness, or a promise of future employment, that is given and received local officials, and an without the giver receiving consideration of equal or greater value in return. (2) by an interested (c) "Official" means a public official, an employee of the legislature, or a local official of a givenon behalf of som metropolitan governmental unit. Presented to the gover Subd.2. PROHIBITION. A lobbyist or principal may not give a gift or request another Approved March 22, 19 to give a gift to an official. An official may not accept a gift from a lobbyist or principal. Subd. 3. EXCEPTIONS. (a) The prohibitions in this section do not apply if the gift is: (1) a contribution as defined in section 10A.01, subdivision 7i ANOKA C( (2) services to assist an official in the performance of official duties, including but not limited to providing advice, consultation, information, and communication in connection with legislation, and services to constituents; (3) services of insignificant monetary value; (4) a plaque or similar memento recognizing individual services in a field of specialty or to aACT charitable cause; f AN Anokaeand t e citto yc (5) a trinket or memento of insignificant value; (6) informational material of unexceptional value; or KE IT ENACTED (7) food or a beverage given at a reception, meal, or meeting away from the recipient's Section 1. COUNTY place of work by an organization before whom the recipient appears to make a speech or Notwithstanding Mit answer questions as part of a program. , provision of library ser (b) The prohibitions in this section do not apply if the gift is given: ! of library service to the (1) because of the recipient's membership in a group, a majority of whose members are not I with the terms of the a officials, and an equivalent gift is given to the other members of the group; or j county of Anoka dated (2) by a lobbyist or principal who is a member of the family of the recipient, unless the gift Sec. 2. LOCAL AP is given on behalf of someone who is not a member of that family. This act is effective Sec. 6. 471.895 CERTAIN GIFTS BY INTERESTED PERSONS PROHIBITED. subdivision 3, by the Subdivision 1. DEFINITIONS. (a) The definitions in this subdivision apply to this Presented to the govert section. Approved March 28, 191 (b) "Gift" has the meaning given it in section 10A.071, subdivision 1. (c) "Interested person" means a person or a representative of a person or association that has a direct financial interest in a decision that a local official is authorized to make. WRI( (d) "Local official" means an elected or appointed official of a county or city or of an F agency, authority, or instrumentality of a county or city. Subd.2. PROHIBITION. An interested person may not give a gift or request another to give a gift to a local official. A local official may not accept a gift from an interested person. Subd. 3. EXCEPTIONS. (a) The prohibitions in this section do not apply if the gift is: (1) a contribution as defined in section 211A01, subdivision 5i AN ACT relating to Wrii (2) services to assist an official in the performance of official duties, including but not operator without bid limited to providing advice, consultation, information, and communication in connection with legislation, and services to constituents; ( BE IT ENACTED (3) services of insignificant monetary value; Section 1. TRANSFI 4 • Additions are indicated by underline; deletions by strikeout A' i i 1 78th LEGISLATURE 1 1994 REGULAR SESSION Ch. 379, § 1 subdivision 1a,this section I tical party; by the party ! (4) a plaque or similar memento recognizing individual services in a field of specialty or to a charitable causes district,hapolitical municipality, ocommittee 1 (5) a trinket or memento of insignificant value= such a committee i UNCIPALS PROHIBIT- i (6) informational material of unexceptional value; or (7) food or a beverage given at a reception, meal, or meeting away from the recipient's 1 place of work by an organization before whom the recipient appears to make a speech or subdivision apply to this 7 answer questions as part of a program. i (b) The prohibitions in this section do not apply if the gift is given: a loan, a forbearance or 1 (1) because of the recipient's membership in a group, a majority of whose members are not hat is given and received local officials, and an equivalent gift is given to the other members of the group; or in return. (2) by an interested person who is a member of the family of the recipient,unless the gift is ire, or a local official of a i givenon behalf of someone who is not a member of that family. ( Presented to the governor March 18, 1994. a gift or request another Approved March 22, 1994. m a lobbyist or principal. to not apply if the gift is: ANOKA COUNTY—LIBRARY SERVICE—CITY OF ANOKA duties, including but not cation in connection with CHAPTER 378 H.F. No. 1956 a field of specialty or to a AN ACT relating to local government; authorizing the public library systems of the county of Anoka and the city of Anoka to merge and the county to provide library services for the city. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: may from the recipient's Section 1. COUNTY PROVISION OF PUBLIC LIBRARY SERVICE. ars to make a speech or Notwithstanding Minnesota Statutes, section 134.08, the city of Anoka shall discontinue j provision of library service and the county of Anoka shall assume responsibility for provision 'en: of library service to the residents of the city of Anoka effective January 1, 1995, in accordance if whose members are not 1 with the terms of the agreement for merger entered into between the city of Anoka and the ne group; or county of Anoka dated November 23, 1993. recipient, unless the gift 1 Sec. 2. LOCAL APPROVAL. This act is effective the day after compliance with Minnesota Statutes, section 645.021, SNS PROHIBITED. subdivision 3, by the governing bodies of the county of Anoka and the city of Anoka. subdivision apply to this I Presented to the governor March 24, 1994. i Approved March 28, 1994. >n 1. person or association that is authorized to make. WRIGHT COUNTY—SHELTERED WORKSHOP county or city or of an FACILITY—TRANSFER TO OPERATOR gift or request another to CHAPTER 379 rom an interested person. to not apply if the gift is: H.F. No. 1955 AN ACT relating to Wright county; permitting the transfer of a sheltered workshop facility to its duties, including but not operator without bids or consideration. :cation in connection with BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. TRANSFER OF SHELTERED WORKSHOP FACILITY TO OPERATOR. dkwut Additions are indicated by underline; deletions by sfkaout 5 4W!) 11111itiall SHAKOPEE July 28, 1994 Mr. H. R. Spurrier 1717 Presidential Lane Shakopee, Minnesota 55379 Re : Mill Pond Watershed Hydrologic System between Vierling Drive and County Road 79 Dear Mr. Spurrier: Your letter to Mr. Kraft of July 21, 1994, has been referred to me. In it you make some disturbing allegations. In particular, you wrote that there are "serious errors and omissions related to the design and construction of the above referenced reach of the Mill Pond Watershed Hydrologic System. " You also stated that "the City' s drainage system is not contained within dedicated easements. " Lastly, you allege that "the design of the hydrologic system results in very grave danger to the property and to the occupants of the house on Lot 1, Block 5, The Meadows 5th Addition" . These are conclusions . Before the City can expend funds to correct a perceived problem, we must review the facts to see if our information supports your conclusions . Therefore, we need some facts and information from you. Regarding the design and construction, the City hired and relied upon a reputable hydrologic engineer to design this project, and believes that the drainageway was designed and constructed properly. Since your letter alleges professional improprieties, I am forwarding it to our consultant for their information. The City is not aware of any serious errors or omissions . Please provide me with the specifics of your concerns, including calculations, measurements, hydrologic design information, construction information, etc . , in order to fully understand your concerns . Regarding the allegation that the drainage system is not located in the easement, please send me information regarding the times, dates, water levels, number of feet of encroachment onto private property, and all other information which would demonstrate the problem. If the water is not remaining in the drainage system, we will want to adjust either the water level or the easement size. Lastly, regarding the "very grave danger" to property and persons, again I need more information. Please advise me as to what is endangering the property, under what circumstances you COMMUNITY PRIDE SINCE 1857 129 Holmes Street South Shakopee,Minnesota• 55379-1351 • 612-445-3651) • FAX 612-445-6718 Page 2 July 28, 1994 Mr. H. R. Spurrier anticipate the property would be damaged, and what damage you consider likely to occur. Please also advise me as to precisely what the danger is posed to the occupants of the property, what is posing this danger, and the circumstances in which the danger is expected to occur. Thank you for your concerns. I look forward to hearing from you. Sincere y, ' AR—Q-724(P Karen Marty City Attorney KEM:bjm [2 7MEMO2] cc : Peter R. Willenbring, P.E. OSM & Associates 300 Park Place Center 5775 Wayzata Boulevard Minneapolis, MN 55416 #/z-/ ci,,,,,,, ii. Picture This: An Imaging System • cL. Almost everyone is familiar with the old E saying"a picture is worth a thousand -- %"`:: E words."With a new type of application 0 m called imaging technology, that old saying iwit .. can be literally true. In its most basic form, imaging technology ::" is the process of converting paper docu- ments into electronic images, storing those 1/I images on a high-capacity storage device, ►J � `"'`: :_ 1 and providing a means to quickly access is and display the images. �#; / As you can imagine,imaging technology is very attractive to cities. With planning documents, police department records, mu- A good example of a more advanced system Qnicipal regulations, etc., a city generates is the one Maple Grove installed last year. i' an enormous number of paper documents. That system consists of two scanners (one ° ;> #. These documents are difficult to store, and of them large enough to scan architectural once stored, they are difficult to retrieve. drawings), an optical disk jukebox,"and a £ network-based software application that l Imaging addresses most of the problems manages and retrieves the documents. caused by an ever-increasing number of pa- per documents. For one thing, it has the po- The scanners convert documents from pa- .. t tential to greatly reduce the amount of pa- per to electronic form. In essence, they per a city uses. Electronic'documents can take a"picture"of the document and store 0 j;r last longer than paper ones, and they are that picture on an optical disk. Everything L� :. less harmful to the environment. from the paper original is preserved, in- ,,. titieluding any graphics or signatures. In fact, Electronic documents are also easier to these electronic documents are acceptable . store. Instead of row after row of file draw- in court with the proper evidentiary files. f'` ers, electronic documents can be stored on (continued on page 4) optical disks that take a fraction of the space required by paper files. (Optical disks look like audio CD's and are capable of storing immense amounts of data.) Ask LOGIS 9 Perhaps the greatest benefit of an imaging system is the ease with which you can lo- This column pro- cate and display a document. Special soft- vides answers to fre- ware allows you to identify a document quently asked user mquickly and display it on a monitor. If need questions. The ques- r 2 be, you can also print the document. (How- tions are in italics; 2 zever,printing it would defeat the purpose the responses are in • Cl • of paper reduction.) regular type. If you 5 have a question you'd like to see answered gBecause an imaging document is elec- in this column, please contact a LOGIS tronic, more than one person can examine staff person or use the Feedback System. it at once. This saves a lot of time and frus- tration when you need a file but can't lo- System E(one of LOGIS's central co,nput- cate it because it's in someone else's office. ers)seems to be a lot faster these days. =1111 What's going on? There is no"typical"imaging system. They ■ LOG ' S can range in price from a few thousand dol- Recently, System E was replaced with a lars to hundreds of thousands of dollars. Of new computer—the Hewlett-Packard(HP) course, the more sophisticated and power- 987/150. This system is about 800% more $ ful the system, the more it's going to cost. powerful than the previous System E, (continued on page 2) Page 2 LOG IS Revealed A to 1 ■ So, what is LOGIS?You know that most any operation your organiza- ••••• we provide you with data process- tion could computerize. Our appli- 110R0©11 ing services, but few of you prob- cations are: .a.Ua ably know how LOGIS is organ- ized and controlled, and the full • Animal Impound Management ■ extent of our applications. To help • Business License you get a better idea of what we're • Clerk's Indexing „re all about,we'd like to provide the • Customer Response following information. • Deputy Registrar • Dog License • Electronic Mail Organization and Control • Financial Control • Apple Valley LOGIS is an association(or group) • Geographic Information • Brooklyn Center that is controlled by you, its mem- • Human Resources(Personnel) • Coon Rapids bers. Each member organization • Investment Management • Cottage Grove has a representative on the LOGIS • Liquor Inventory Control • Crystal Board of Directors,which meets • Parks and Recreation • Eagan quarterly to stay informed and to • Payroll • Eden Prairie make big decisions.An Executive • Permit/Inspection Management • Edina Committee composed of five • Police Management • Golden Valley elected representatives from mem- • Property Data/Special • Hutchinson ber organizations controls things Assessments • Lakeville on a monthly basis. Finally, the • Street and Alley Inventory • Maple Grove LOGIS Executive Director(an em- • Tree Inventory • Metropolitan Council ployee of LOGIS) handles the day- • Utility Billing • Minnesota Building Codes to-day running of LOGIS while • Vehicle Management Division suggesting broader courses of ac- • Minnetonka tion to the Executive Committee LOGIS Members • New Hope and Board of Directors. • Northwest Suburbs Cable The strength of LOGIS comes from Communications Commission LOGIS Applications its members.The following organi- • Orono zations have joined together to • Robbinsdale Although you may only deal with make LOGIS what it is today: one • St. Louis Park one or two LOGIS applications, we of the most successful data process- • Shakopee actually provide a system for al- ing consortiums in the country. • White Bear Lake 0 Ask LOG I SBits & Bytes is a publication of LOGIS: Local Government Information (continued from page 1) new, powerful software place more Systems Association which accounts for the improve- strain on computing resources. ment in response time. Mike Garris,Executive Director One of the big advantages of being The upgrade of System E was nec- a LOGIS member is that we build Paul Norton, Editor essary because of our members' the cost of inevitable hardware growing demand for computer serv- and software upgrades into its cost 2700 Freeway Boulevard, Suite 300 ices. This growing demand is not structure. Thus, LOGIS members Brooklyn Center, MN 55430 unusual. Our members are seeing can stay on the cutting edge of (612) 566-0050 a need for more and more depart- technology without paying any ad- ments and personnel to use corn- ditional costs (and without having Printed on 50%recycled I1 puters.Also, the requirements of to go to City Council for approval paper.This newsletter is t e al to acquire necessary upgrades). 0 recyclable. Page 3 Network Services Stay on Cutting Edge 0 Everybody knows that the corn- the latest and greatest in the in- `�i� puter industry moves fast. You dustry, thus keeping our members I ,,,,,,,, barely have time to take a new PC at the forefront of technology. fa\ out of the box before it's obsolete. Recently, for example, LOGIS staff One of the faster changing parts of members—along with staff from �. 44 • 3.; the computer industry is network- several of our members—attended di ,. ing and data communications. It System and Advanced System �'�- can be very difficult to keep up Manager classes for NetWare 4.0. with all those changes, much less This is a newer, more powerful ver- , dedicate the resources necessary to sion of NetWare, which is the net- install and maintain a network. work software that LOGIS and Compared to other methods of com- most of its members use. munication, Frame Relay is cheap- Network Services er, faster, and more reliable. It The Frame Relay advantage uses data"packets"on fiber optic That's where our Network Services cable to transfer information. come in. We provide our members Another cutting-edge technology with complete network solutions that our Network Services has in- A data packet is like an envelope including planning, installation, vestigated and started to use is containing data. The envelope has management, and consulting. Our called Frame Relay. Frame Relay an"address"on it to route the data knowledge of cities' needs means is a type of communications tech- correctly. This allows for the effi- that we can design and maintain nology that can connect our mem- tient use of a line because data des- computer networks that meet the bers with the LOGIS Wide Area tined for different places can be in- challenges of our members and in- Network(WAN). Frame Relay has terspersed on the line and still end crease their productivity. only been available for about the up in the right place. last year and a half: long enough LOGIS's Network Services staff to get the kinks out, but definitely Fiber optics work hard to keep informed about still on the cutting edge. Fiber optics transports data with light along a flexible glass cable. Fiber optic cable is capable of car- Profiles rying much more data than tradi- tional cable. In fact, LOGIS could serve all of its members with a sin- gle line of fiber optic cable instead Since the last issue of Bits & of the 30 plus lines we now use. Bytes, LOGIS has welcomed two new staffers, and one long-time em- The fiber optic line is continuously ployee has changed positions. iii monitored and maintained by US West(the telephone company), so Liz Saari is taking on the position our maintenance burden is greatly of LOGIS Staff Secretary. Liz reduced and reliability is increased. comes to us from the Park and Rec Also, it is more difficult to illegally Department of New Hope, where started at New Hope in the special tap into this type of line, which she had worked for 17 years! Her Kindergarten work experience pro- vastly enhances data security. new job is a demanding one that re- gram. (Well, not exactly. But she quires a great speaking voice (for did start very young.) At present, Golden Valley is using the switchboard), a lot of patience Frame Relay, and Minnetonka and (to deal with the PC, fax,copier, Bob Mulheron is no stranger to Shakopee are ordering it. If you and all sorts of other cranky equip- our users. He has been LOGIS's would like to learn more about ment), and the ability to do about day shift Computer Operator since how this technology can benefit five things at once and keep it all the beginning of 1989, and as your organization, call Kevin straight. For those of you doing such, he has gotten to know many Pikkaxaine at LOGIS, 566-0050, arithmetic to get Liz's age, she (continued on page 4) or contact him through e-mail. Page 4 Imaging Technology (continued from page 1) agement problem, not a computer in many departments and by many The optical disk"jukebox"holds problem."This means considering users.Also, a network-based sys- many optical disks at once.When all types of document storage meth- tern can be expanded easily by add- a file is requested, it finds the disk ods (not just imaging systems). ing more PC's to the network. where that file is located and re- trieves it, much like a regular juke- When they did choose an imaging • It's crucial not to lose sight of your box finds a record and plays a song. system,"it was important that it goal when investigating imaging be a network application, not a sin- systems. "The important part of an The imaging software allows any gle workstation application,"Oster imaging system isn't miniaturiza- Windows-based PC attached to the said.With a network-based appli- tion,"Oster said, "It's the improved network to access documents. (Se- cation, Maple Grove could take ad- access to information."That's ad- curity features can protect sensi- vantage of its existing network of vice worth more than a thousand tive documents.)This makes the PC's to access imaging documents words. data more accessible than it was before and available to a greater number of people and departments. At present, Maple Grove uses the Profiles imaging system for planning case files, engineering studies, building (continued from page 3) to us from United Health Care, applications, council minutes, and of you quite well.We'll all have to where he was a Lead Operator. correspondence. However, they get used to seeing Bob in a differ- The duties of the LOGIS day shift have identified 15 more document ent role,however, because he has Operator are varied. Norb does types that are good prospects for accepted the position of Data Corn- everything from storing and restor- imaging. If imaging were used on munications Technician left vacant ing databases to shipping and re- those 15 types, 75%of the city's for- by Clete Giles'recent retirement. ceiving. He's a valuable resource to mer paper use could be eliminated. We know that he'll continue to pro- our users and to the LOGIS staff vide us the best service possible. members.With Norb's great abil- Joe Oster, MIS Coordinator for ity and attitude, we hope he'll be Maple Grove, does have some ad- With Bob switching jobs, LOGIS with us for a long time to come. vice for those considering an imag- needed a new day shift Computer ing system. "First of all,you Operator.That position has been Congratulations, Bob!Welcome to should look at it as a records man- filled by Norb Vossen. Norb comes LOGIS, Liz and Norb! 0 LOGIS 2700 Freeway Boulevard, Suite 300 Brooklyn Center,MN 55430 In this issue . . . Picture This:An Imaging 1 System Ask LOGIS 1 GREGG VOXLAND LOGIS Revealed(a Primer) 2 CITY OF SHAKOPEE 129 SOUTH HOLMES ST Network Services Stay on 3 SHAKOPEE MN 55379 Cutting Edge Profiles 3 isMEM4t-15— MEMO O TO: Shakopee City Council FROM: Lindberg S. Ekola, Planning Director RE: Mobley Property MEETING DATE: August 2, 1994 NON-AGENDA INFORMATION ITEM: At the July 21, 1994, meeting the City Council directed staff to prepare a memo on issues regarding the property owned by Mr. Mike Mobley. Mr. Mobley wishes to divide his 120 foot wide parcel into two 60 foot wide lots. BACKGROUND: Mr. Mobley's property is located at the southwest corner of 4th Avenue and Dakota Street. The parcel is 120 feet by 142 feet and has an area of 17 , 040 square feet in area. Mr. Mobley's property is zoned Urban Residential (R-2) . Attached is Exhibit A which illustrates the Mobley property and surrounding parcels. The City Council adopted the Subdivision Regulations as a means to guide the division of property in the City. Because each new division of property most often becomes a permanent feature in the community, the planning of subdivisions is necessary to guide the creation of desirable lots and well planned neighborhoods. The Subdivision Regulations establish requirements for the various services and utilities necessary to serve new developments. The process of changing metes and bounds property into platted lots is accomplished through the major subdivision platting process. The majority of single family residences, businesses and industrial operations in the City have been constructed on lots which have been created through the major subdivision process. Mr. Mobley's property is currently an unplatted parcel. Since Mr. Mobley's property is currently unplatted and he wishes to divide the property, a major subdivision plat will be required. Under the current Zoning Ordinance, Mr. Mobley's proposal to divide his property into two lots would result in each lot being 8,520 square feet in area. The minimum lot area within the R-2 zoning district is 9, 000 square feet. Mr. Mobley has identified to staff that an alley or unclaimed vacated property exists on the south side of his property. He expressed a desire in obtaining at least a portion of the property in order to expand his parcel. According to the City base map (Exhibit A) the alley was platted only in Macey 2nd Addition to the west. Staff is researching the status of the property in question. A site survey which includes information on the adjacent rights-of-way and easements would help establish the current situation. 1 It is staff's understanding that the existing two car garage on Mr. Mobley's property is located less than one foot from the proposed interior property line. Creating a nonconforming structure with the new property line is a practice that the City Council has not advocated in the past. Without a survey of the subject site it is difficult to identify the full range of alternatives available to Mr. Mobley. City records do not contain a survey of Mr. Mobley's property. Staff has suggested to Mr. Mobley and his attorney that a survey be provided to assist in reviewing his land division proposal. Mr. Mobley has identified that his time frame to complete the land division process is by September 1st of this year. This is not possible due to the public hearing notice time frames required for subdivision plats. At the July 26 City Council meeting, the time frame for implementation of the residential zoning mapping was questioned. The focus of the first Planning Commission public hearing on the zoning mapping process will consider industrial properties only. This was discussed in detail at the July 12 City Council meeting as it related to Universal Forest Products, Shiely Company, Rahr and other industrial sites. Staff originally proposed that the residential mapping process would follow the land use planning process for the comprehensive Plan update. The new R-1C zone will benefit Mr. Mobley since it establishes a minimum lot size of 6, 000 square feet. However, this addresses only one of his several problems. With respect to the Subdivision Regulations update, staff does not anticipate that there would be any new provisions which would allow the division of a residential parcel less 20 acres to occur without being platted. Staff will continue to work with Mr. Mobley on identifying alternatives for developing his property. 4th Avenue Construction Claim: Mr. Mobley would also like to address the City Council on a potential claim for stucco damage (cracks) as a result of the City construction project on 4th Avenue. Mr. Mobley has presented a claim to the contractor, S. M. Hentges, but their insurance company has denied the claim. Mr. Mobley would like to appeal this claim to the City Council. All City projects require that contractors carry insurance for construction related claims. 2 -..---7,7 5 1/2 SE .EXHIBIT A ,, t 7 1 6 \ \ 1', 1 ' \ io1.0 1 6 8 Li 1__------------7-------- ; 2.7 \ --7-------•‘ .; 110 '. 9 1, \ 1 13t 1 \ 5 \ \ _ ______ „ ; , A ;\ 1 1 -------I........_1---.----. . 12 \ 1 a \----\----1-- \ Ii ti , 1 4 5 1. 1 . ___---- 1 , i\ • 7 8 1-c-r) ; 6 i 1 I ______..---•—•----------------7 1 , ! ..., , z to 1 :I ; :•••• , c.1 Tr ! I saga srrE >.-m:...,..t.. -.I '. 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By BARBARA DEWEY ' in trust,he said, est bidder's—came on the heels of .N• Associated Press Writer "Once the land is in trust, it's disclosure that $500 million had • •' '.!,••.....'",..,..... - - SHAKOPEE, Minn. (AP) — off the tax rolls, all land controls been wagered at Mystic Lake last . - Bill Rudnicki looks at the 590 acres are lost," Kraft said. "We don't year, with each tribal member get- .4,. of rolling farmland and sees oppor- want to see industrial across the ting $400,000 from the S96 million tuniry. Dennis Kraft looks at the street from residential." in casino profits. Among the na- .7-.:•,-.. .: same land and sees loss. Although it was not the tribe's non's Indian-owned casinos, Mys- _ r--:-`- Rudnicki is administrator of the first purchase of land within Shako- tic Lake is the second-largest in ,. '-,- +ti',,.5..;„4, s; Shakopee Mdewakanton Dakota pee city limits, it is the most signif- size and profits. _ _ tribe, which recently dipped into citythey affluent, :::,:•:;- ;.-•-:::.•-.--r - icant for the because of its size "We knew were = profits from its Mystic Lake Casino .and location on the city's east side, but perhaps not quite that afflu- ,, '!f:: near Prior Lake to bid 54.5 million Kraft said, ens," Kraft said. "They're making - `�5= Y`-..''~' '`. for the land_ The land, prel•iously owned by in a month what the average Shaka Kraft is city administrator of the Metropolitan Waste Control pee family makes in a year.' Shako a communityof nearlyCommission, is within a few miles •' . pee, Kraft says some residents have -•^r`=:�-; •_ 12,000 just south of the Minnesota of the Mystic Lake casino, Canter- said that, if the Indians are making River and about 30 miles southwest bury Downs race track and Valley- that much money, they should pay , - of Minneapolis. fair amusement park. taxes. But he says there's been "no -- : `"_ .` :;.-'` The land purchase, closed on In addition, the U.S. 169 bridge -�='i•"^« '7^•�''-�.� major outcry over the tubes •,.y -1,,';; t";;; T•. last month at the hid price, is by far over the Minnesota River will be wealth or its most recent land buy. ti ,w `. =.' • • the tribe's largest in the last few completed in a couple of ears, ''= �'`'- --' " g P P Y Rudnicki referred comment on— ,;,-..t• '. • .:. years and brings its total land hold- bringingwith it more growth. The - `` r'+'. g g� public reaction to the tube's wealth xr�x��:�; ;-y�Vii,'-, ins in fast-growing Scott Countynorthern edge of the 590 acres will 'f '- "';' ' g Sr g g and land-buying to Tribal Chair- ���,,,�. ..'-1-1:4'..,-;;'1,;(1-..._ .'•- •:";!;:-5-' { Y��,n to around 1,400 acres, be only about a quarter-mile south man Stanley Crooks, who refused -. _ r-' - ' • Rudnicki said the new land mayof theplanned Shako bypass P� YP comment. be used for farming,residential and and County Road 83 interchange. Martin Theis, a fourth-genera- .-,-..'.•_--; ' - commercial-industrial development The bypass will tie into 1.:.S. 169 tion Scott County farmer who sold ', ':<-:^:_-- :-,',...-9.;-: and open space. If the tribe places on the western edge of the city. around 100 acres to the tribe last I` '. •.'.'- =%• the land in trust with the U.S. Bu- Rudnicki said the tribe bought • � year for 5485,850, defended its : ' •`-- ; .-;-._, reau of Indian Affairs, it would be- the land "because it's relatively wealth- come part of the reservation, a sov- close to our community and outside "If that's what they get, that's - ereign nation exempt from property the core development of the city of what they deserve. ... These white takes. Shakopee." men are giving it (gambling mon- "We don't know if we'll do Kraft said the land,which has no ey) of their own free will, so they that," Rudnicki said. "We could sewer or water service, was not shouldn't criticize." • • ~`= '° ' even sell it to someone else, or we ro ected for development bythe ' •• P 1 P Allan Wiese, a Mankato State could put part or all of it in trust." city until at least 2010. University professor who studies ` ' . -•• Most of the tribe's other land News of the tribe's bid—which (See Land, page holdings in the county already are was twice as high as the next high- p g 6) Land . _ •i, :c ... .A _ ./' • (Continued from page 5) sonable and cooperative with their _ - economic implications of Indian neighbors." - • casinos, said there is a "white Will the Shakopee Dakota tribe - . - . . perception" of the tribes' wealth buy more land? . . • and how they use it, including to • "Possibly," Rudnicki said, re- • • - buy land. fusing to elaborate. . • "The white leaders in theseWiese said many other casino- • . . • communities think they ought to rich tribes around the country have • get something out of this. But bought, or plan to buy, land outside there's nothing that says the corn- the reservation. • . . munities have to get economic gain • out of this," he said. "In my opinion, it goes beyond • Kraft described the city's rela- an entrepreneurial type of effort to tions with the tribe as positive. invest, although that's part of it," "I think they doppnderstand that, he said. "But part of it is to get with the latest infohnation coming back land that they felt they lost out on the amount of money, that through the treaty process over the . public opinion could run against course of history." them," he said. "If I were in their The feeling that the land was place, I would want to make certain wrongfully taken "is true among . TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 2, 1994 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor' s Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 9] Approval of Minutes : None 10] Communications : *a] Stop Signs at 4th Avenue & Fuller 11] PUBLIC HEARINGS: None 12] Recommendations from Boards and Commissions: None 13] Reports from Staff : *a] Purchase of Self Contained Breathing Apparatus *b] Interfund Transfers *:] Shakopee Jaycess - Temp Beer Licenses d] Mn Coalition Scottish Clans-Temp Beer License-Memo on table e] Vierling Drive Excess R-O-W Conveyance - Tabled from 7/26 f] Vierling Drive Sewer & Water Petitions - Res . No. 4039 - Tabled from 7/26 *=J Approve Bills in the Amount of $84 , 668 . 33 . ] Upper Valley Drainageway _] City Hall Staffing Issues - On table TENTATIVE AGENDA August 2, 1994 Page -2- 14] Resolutions and Ordinances : a] Res. No. 4040 - Accepting Bids on Vierling Drive from C.R. 15 to Presidential Lane, 1994-7 - Tabled from 7/26 *b] Ord. No. 382 - Designating the Acting City Clerk 15] Other Business: a] b] c] 16] Adjourn to Tuesday, August 16, 1994 at 7 : 00 P.M. Dennis R. Kraft City Administrator REMIN2ER: August 25th and 30th, 5 : 00 P.M. Committee of the Whole TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting 4 August 2, 1994 1 . Roll Call at 7 : 00 P.M. 2 . Approve minutes of the July 12, 1994 3 . Stans House Exterior Improvements - Memo on table 4 . Other Business a) b) 5 . Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING & REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA JULY 12, 1994 Chrmn. Lynch called the meeting to order at 7 : 03 PM with Comm. Beard, Dirks, Sweeney and Mayor Laurent present . Also present : Dennis Kraft, City Administrator; Barry Stock, Asst City Administrator; Lindberg Ekola, City Planner; Karen Marty, City Attorney; Dave Nummer, Civil Engineer, and Judith S. Cox, City Clerk. Beard/Dirks moved the agenda as modified. Motion carried unanimously. Sweeney/Laurent moved to approve the Minutes of June 7th and 21st, 1994 . Motion carried unanimously. Mr. Stock gave a presentation on the Stans House - Phase III and exterior treatment stating that he received two quotes . He discussed the quotes stating they were higher than expected, but costs would probably be lower after the project was completed. He explained that whenever a house is moved it needs to brought up to City Code. Sweeney moved to reject the bids . Motion failed for lack of second. Mr. Stock explained that there is no time frame to be met and that the building inspectors do not do design specifications which is what needs to be done if firm bids are desired. He stated that costs to date (including the Phase III quotes) are at $76, 416 not including the costs for SPUC to relocate the lines which is estimated at $2-3 , 000 or exterior improvements. Beard/Sweeney moved to authorize staff to complete construction of Phase III, Stans House to include to do items 2-7, at a number not to exceed those numbers quoted ($16, 265) . Beard/Sweeney moved to amend the motion to authorize staff to enter into an agreement with Dave Schmitt Construction to complete items 2-7, item 7 shall not include the window replacement of $1, 230 . 00 . Motion carried unanimously Sweeney/Beard moved to direct staff to subout the electrical work. Motion carried unanimously. Mr. Stock stated that a lead base paint analysis was done on the project and determined that something had to be done from a liability standpoint . He stated the Scott County HRA is not interested in the home as a transitional housing unit and neither is the CAP Agency or the Housing Coalition. The CAP Agency is interested in working with the HRA to sell the house on the open market to a low or moderate income family. Official Proceedings of the July 12 , 1994 Shakopee Housing & Redevelopment Authority Page -2- Sweeney/Beard moved to amend the window replacements to Gary Mundahl, MN Exterior Inc. in the amount of $1, 230 . 00 . Motion carried unanimously. Mr. Stock stated that he received a letter from Mr. Tom Gestach who owns the property occupied by the Eagle' s Club. Mr. Gestach is offering the property to the City under a first right of refusal basis to purchase the property. Staff is recommending denial of this offer. Tom Gestach, 16150 Tutoie Road, Carver, stated that the facility is currently rented and is self sufficient . He also noted that several years ago the HRA was considering the block for senior citizen housing. Beard/Sweeney moved to respectfully inform Mr. Gestach that the HRA is not interested in pursuing acquisition of the subject property. Motion carried unanimously. Chrmn. Lynch stated that item 5) ISD 720 Presentation should be removed from the agenda due to Mr. Ward having to leave to attend another meeting. Mr. Stock suggested tabling the closure of the HRA meeting until after the City Council meeting for possible discussion pertaining to the Universal Lumber expansion and using tax increment financing to fund a portion of the project . Laurent/Dirks moved to recess the HRA meeting to the end of the City Council meeting. Motion carried unanimously. Chrmn. Lynch recessed the HRA meeting at 7 :40 p.m. Chrmn. Lynch reconvened the HRA meeting at 11 :00 p.m. Laurent/Dirks moved to adjourn to Tuesday, July 19, 1994 at 5 : 00 p.m Motion carried unanimously. Dennis R. Kraft City Administrator Debra Zabel Recording Secretary 07_ 15 9: 12.28 FAX 612 493 898u MN. EXTERIORS Z 001-001a / / f 3 Page No. 1 of P LAST NAVE �/(>9 # / ..45,..2 MINNESOTA 1 Phone (6:2)493-5500 11 EXTERIORS INC.I FAX:(612)493-8980 �f OB M 3e0 GENERATION FAMILY OWNED AND OPERATE FM/149A44-'" 9C�c.-(,7j A c4roar.,Depe c1 MN RESIDENTIAL CONTRACTOR CTf t,S__3GS-0 ,^,veiny H.5rce a• G o Ma.r�'Y UCENSE 10002877 WORK.� 9600 Jette•aor.Mgnwey•Osseo MN;5ad4O2dd PRCPOSAi.SUBu. • °�.. O. SNA k-0 pE STtt( G P1r4 P K E. �rA-� 7 9 'aEG' c.„,,S A-Ka ps�-- , (4 N ss3 '7 q [Z4 �oc�tcs cr. ��T�-i Oe LOCA„ON Ll2L f E' ;t Sr. 5WAK-OPi£ i11N- c5379 Cr a,,,,me o.A ON II.,a aCONe oe add'est uNNESC TA EXTERiCAS.INC wee.to turners end rata..re bibMns raterau and GUARANTEES to do ma wort.n a wd1LIstrli.Le Tar^er.n accortL^Ce w10 elercara petticee auto•din4 Sr r o o4oUng apeofultIons. MATERIAL&LABOR •�� //S44.1a cy 04,0s. GLrA✓6 Remove Old siding fro-41011,Garage a 4 ;n. -• �tt� LC G: Instar. new iding o • 4-.or Garage with: Brand ii TO B£ Brand illa • -_ Type t).'r../ti7 L Style 06 le 7"r Color Instal Infiltration Barnet or Foamccre backer or heated walls: Tyt:e '5".£L -my) Z,tJ cr41[ rh/ 'RAua (4),4.1.L. 0 g-m f-`, 6 4cY- ,e?c...41. 10 /4"-AILS' 4/'AGS Sub Total IBM I•A Irstail Aluminum Trim on Window Casings and Sats: t of windows . &P Install Aluminum Tnm on dpor casing and Jambs: S of entry Docrs f}/ t of 0 H Ooois Color: is Install Aluminufr Tnrr on exisiti jSofYtt and.Fascia Color. IMMI Remove and Replace existing storm windows and doors. T/1,rf JOO -) v4- L vL ( r tJ 6S vi S-z u S TNS r /9-e_IJ".41-.UL H '<r(: 77- F•1 cc-- i4 T,�4. f Sub Total .� 0 InStai Aluminum gutter and downspouts on House&for Garage. 5'6 r/ho �� `fZ " Gutter Color Downspout Colo' l T S b��� oa� t ilYLEEO SHUTTERS V �4(/S ,� 0 Pair Size Color � Pair Size Color 52, Pair Size Color Sub Total MISCELLANEOUS WORK ga Indicate any additional work to be done and products to be used: i,, ��G� 3- Sax 1 U yL 2--Cz-r£ SereAC LCsyj�i/V(/� - 30 TS6 : 66 SI- OF SNr-, y A -sc4-4, r�-u14 r.�,zr-/t I C•C - - -- - _ • At- LAPP-11-1- W.L'17O oaf `e g pOsc° •• �e Sub Total TERNS EON DOWN.$ALAAta CUE'UPON CO•aRETI N.I.8%PSR LLONTa rt7L A�4:-Li ON WAR) TOTAL �j� BALANCES Tout PROPOFx is SLiei6CT TO HONE ORRICE FINK APPROVAL.AO MAY BC w MORAwN rF material,Tabor,tax& 97 �J NOT ACCEPTED WITHIN 10 DAYS GTA{ 1,,,,,J-Jw w'r 0ay,-�--, ANTICIPATED START DATE.0 APPROXI ATE ONLY TbaE OF'EAP wtAT E._ ►r�;' YS building permit. rnun EF FELT THE ACTL:AL saner oDATE' 50%Down Payment BALANCE QuARANTEE-CUL I IFiC A T E OF 8OISTRATION 6RH MAMfACTUNER TO BE as9 AT OONPLFnON ANO ANAL PAYLIENT OF Jee LPL-nye w ORiulAM]MF OUMANTEB IST NES NOTICE OF LIEN RIGHTS IN THE STATE OF MINNESOTA *PERSONS OR CONPAMES FVRNisa.NG LABOR OR',LATERALS FOR T!E,ufeLCAW-LIENT OF REAL PQOPERTY NAY NfOPCE A UEN LOP THE WPWDYED LAND 6 THEY AILS NOT PALO FOR TMI1 CONTTUtiffrOPLS.ENE.6 T14 PAATES.uvE NO aRECT CONTRAGTL.AL AELATKYLSNiP wITN Tow Cwa45 WdSOTA LAN PEA.4TL THE OrmER TO wmu.aD PIC.Hot OONTRACTOR AS LATCH OF THE CONTRACT PRICE AS N.LY BE NECEsWRY TO NEST n<DE./..A.401 OF AL1 OTHER.e%CL ARU/eft Pat/ONECTLY TNG LAOIS AIC XOUCT 114E COST OF n.eld FROM THE=WRAGT PRICE.OA wlTo'OLO AMOltwts PROM MS C:NTRAOTOR W11.n4 EXPIRATION of Im GAYS FROM-E COMPLETION Of TSE 8IPAOYEIEfaT UNLESS THE CONTAACTOR RIRNKNGE TO THE OWNER WMYCRS OF CLANS FOR 116 owawaiC-S LIEN sar.e.ED eT FEPpDaS wwo RPWgisCo AV,LA0011 OA NATEMAL FOP M aaPAONeldeNr ANC wNo PROVIDED THE Or.4GR wuTN T8{LY NOTICE.' Ary worst We■e.'IQ.••I 01 LM ...Me nal WOO1/430T stet neem.-JI P....,.,-tg.d 1,Y WPLifnN wdo. signet .or aw n0rneO nen Ce,,.,well e9enl w4=Isl;nim acceptarea of E,e ptepasat M I NN E • A .-1•RS I N, UNct.becomes a Dm 4515 contract____ccuoie f ME'.Hone&F. /� ay Tit Oat toys' ACCEPTED BY r•0845 OFFICE Data OY Don .:0buyer fa MEl MAKE ALL CHECKS PAYABLE TO MINNESOTA EXTERIORS INC. FOAM MEI•CAI Swpkis Materiels Let CFI Premises are Cie Propery Ol Cortracsei WHITE-GL,TER YELLOW-OFF:CE 6mw-Rg Decorciting Oe!e- 7-27-94 --- -- -- Pan dc'e ! -a: site review -- - ---- - .ect: Shakopee HSA house 2nd Ave. _ Ea!{ _Kent SrParns --- - SF_.:Gel: Painting -- --------- --- F N {ns'a'.':d Y N_— Taxes 'r.;:'udzu Y X N 6,-xd Y N x Ba_z Bid: [ S3530.00 Cl;ar ricatioriS : 1) Power-wash and scrape exterior siding, doors and window trim. 2) Oil prime bare wood. 3) Paint with flat exterior latex. 4) Exclude: soffit, fascia, windowjamb and sash. Altnernates: 1) Power-wash, prime and paint soffit and fascia. add $1870.00 2) Scrap, reglaze and paint window jambs and sash. add $2200.00 • • • • sem -, 1, t-&&- �Y tIx4-1 cL 04- 1 .' 4-, • • -• rbcn� ;61 72-4611 - /1/4 '/Xdditions Decks CONTRACT FO • .IW ( O N STR I CT I J. W. CONSTRUCTION Specializing in Maintenance Free F6- -S‘' [/ Siding, Overhangs, Window Trim FREE ESTIMATES Wes -445-5458- 445.7306 c15i-SoY Ed /-7 ----- WE AS THE GENERAL CONTRACTOR HEREBY AGREE TO _ LABOR AND MATERIAL FOR ALL ITEMS LISTED BELOW. L L. v J-�-y .s'1 r1 i—t /-Lo sE 1,v 57 pc L L f v/L ,e/JCW 2 ii Timms. .�.D. O.v T✓�S7 'TLC /4 L v ;04 f -- .5" -7/ / 5-Cii4 N c L ,4L L'hi tom. L 71e 1-1,1 4 L 4 nLv1- -'O " S �.. S 711 G L ' -5 L r- )4,7 � . �n P. i41 .4.-• /0 D S T L fC/ ,4 CSA 7* T — /0i2Ic_,e84.33_ °o .sGs- ,omaw.t. �.�S/v G CG ,o 8,9 • :COME LEGAL AND BINDING UPON f r' ;D JW CONSTRUCTION. JW CONSTRUCTION r #/O q . CONSENT MEMO TO: City Council FROM: Dave Hutton, Public Works Director SUBJECT: Stop Signs at 4th Avenue and Fuller Street DATE: July 27, 1994 The attached correspondence was received by staff from the Scott County Highway Engineer regarding stop signs at 4th Avenue and Fuller Street. The letter indicates that stop signs at this intersection are currently not warranted and therefore will not be installed. ACTION REQUESTED: Receive and file. DEH/pmp STOP SCOTT COUNTY 1/ BRADLEY J.LARSON Highway Engineer HIGHWAY DEPARTMENT DANIEL M.JOBE 600 COUNTRY TRAIL EAST Design Engineer JORDAN, MN 55352-9339 DON D.PAULSON (612) 496-8346 FAX (612) 496-8365 Construction Engineer July 21, 1994 CO), °F Mr. Dave Hutton ✓(/z Director of Public Works . geltp1 City of Shakopee et 99i 129 South Holmes Street '� Shakopee, MN 55379 t Re: 4th Ave. (CSAH 16) @ Fuller St. 4-way STOP Study Dear Dave: As requested, we have completed the traffic study at 4th Avenue and Fuller Street to determine whether a 4-way STOP condition is warranted. The results of the study indicate that a 4-way STOP warrant was not met. The warrant requires that specified traffic volumes in the intersection be met for at least 8 hours in a given day. In this study, traffic volumes were met for zero (0) hours. Based on this information, no change in the traffic control is recommended at this time. If you have any questions or would like additional information, please contact this office. Sincerely, Bradley J. Larson, P.E. County Highway Engineer BJL/kmg An Equal Opportunity/Affirmative Action Employer i3 a . CO \1SE1\1T SHAKOPEE FIRE DEPARTMENT Department Memo To: Dennis Kraft, Shakopee City Administrator and Council From: Frank Ries, Fire Chief Shakopee Fire Department Date: July 26, 1994 Subject: Purchase of Self Contained Breathing Apparatus (SCBA) Introduction: This memo is a request to purchase the SCBA equipment as per budget item number 4550. Two prices were obtained for the equipment. These Air Paks will be used to replace worn and broken units. Quotation received are as follows: Clarey's Safety Equipment, Inc. Scott Model # 804242 - 10 4 . 5 style with 60 minute Fiberglass Cylinder and Egress system. $2350. 00 Total for four (4) paks $9400. 00 Elvin Safety Supply, Inc. Scott Model # 804242 - 10 4 . 5 style with 60 minute Fiberglass Cylinder and Egress system. $2525. 00 Total for four (4) paks $10100. 00 Recommendations: The Shakopee Fire Department recommends purchasing 4 SCBA from Clarey's Safety Supply for $9400. 00 Respectfully Submitted, Frank Ries, Chief Shakopee Fire Department 13 b, CONSENT TO: Dennis R. Kraft, City Adminitrator FROM: Vernice Takumi, Accountant SUBJECT: Interfund Transfers DATE: July 25, 1994 Introduction Request Council approval of equipment fund transfers for 1994. Background Transfer from the Capital Equipment Fund to the General Fund for the purchase of the following items: Police Squad Superior Ford 14,708. 00 Deputy Registrar 5.50 Grafix Shoppe 282 .23 Carb & Turbo Systems 2 , 067 . 63 Streichers 1, 369. 62 State of MN 350. 00 Civil Defense Siren Feslers Inc. 11, 449 . 98 Computer Equipment PC Express 2, 540. 03 PC Express 1,432 .43 Fire Utility/Personnel Vehicle Polar Chev. 23 , 116. 00 Deputy Registrar 5.50 Communications Auditors 3 , 086. 00 Fire Aerial Truck Simon Ladder Towers 548,767 . 00 Engineering Truck Polar Chevrolet 9, 224 . 00 Deputy Registrar 625.06 Landey's Camping 329 . 08 Signs of Quality 53 .25 Park Turf Sweeper MTI Distributing 11,466.86 Tractor Siemon Implement Inc. 11,444 .49 Shop Gas/Oil Storage Tanks Westside Equip. 60,834. 58 Westside Equip. 704 . 13 OSM & Assoc. 404. 07 Total 704,265.44 Action Requested Transfer from the Capital Equipment Fund to the General Fund $704,265.44 for the purchase of equipment in 1994. CONSE \1T MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Shakopee Jaycees - Temporary Beer License DATE: July 25, 1994 INTRODUCTION AND BACKGROUND: The Shakopee Jaycees have applied for temporary non-intoxicating malt (3 . 2 beer) liquor licenses. The license applications are for August 8, 1994 at Lions Park and August 13 & 14 , 1994 at Tahpah Park. The applications and insurance requirements are in order. RECOMMENDED ACTION: Move to approve the applications and grant the temporary non- intoxicating malt liquor licenses to the Shakopee Jaycess for August 8, 1994 at Lions Park and August 13 & 14, 1994 at Tahpah Park. id MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Temporary Liquor License - Mn. Coalition Scottish Clans Inc. DATE: August 2 , 1994 INTRODUCTION: Application has been received from the Minnesota Coalition Scottish Clans Inc. for a temporary on sale liquor license for August 6th and 7th, 1994 at Murphy's Landing. The applicant is also requesting a variance from the City Code in order to contract for catering services with a liquor licensee not licensed by the City of Shakopee. BACKGROUND: The Minnesota Coalition Scottish Clans Inc. has applied for a temporary on sale liquor license for the Celtic Festival Weekend (August 6th and 7th, 1994) . The festival will be held at Murphy's Landing. The applicant has been advised that sales and consumption must be contained within the tent (with sides) to be located within the town hall main and/or the town hall. Mr. Mac Rae, Chief, Celtic Festival Weekend, has submitted the attached letter requesting a variance from the City Code in order to contract with a full-year liquor licensee (Irish Well) , not licensed by the City of Shakopee, for liquor catering services. You may remember that City Council recently amended the City Code to: "The City Council may grant a variance from the requirement that the holder [of a full-year on-sale license] be licensed by the City, upon a showing that no local licensee is able to provide the liquor. In his letter, Mr. Mac Rae states that the ales and ciders that are common to Irish and Scots celebrations are not readily available in other markets. He also states that because the event is small and only open to ticket holders that it is not attractive for a liquor licensee not associated with the Celtic community. I have not yet received an acceptable certificate of insurance (for the catering services) from a full-year on-sale licensee, licensed by a City in the State, and naming the Minnesota Coalition of Scottish Clans Inc. as an additional insured. Because the Celtic Festival Weekend is this coming weekend, I recommend that Council give approval of the license with the condition that an acceptable certificate of insurance be filed and approved by the City Attorney. ALTERNATIVES: 1. Approve a temporary license 2 . Deny a temporary license 3 . Table license and variance request 4. Grant variance requested 5. Deny variance requested RECOMMENDATION: Staff recommends alternatives one(1) and four (4) , approve the temporary license with a condition and approve the variance request. RECOMMENDED ACTION: 1] Approve the application and grant a temporary on-sale intoxicating liquor license to the Minnesota Coalition of Scottish Clans at Murphy's Landing, 2187 East Highway 101 for August 6th and 7th, 1994 , conditioned upon the filing of a certificate of insurance approved by the City Attorney. 2) Grant a variance from the City Code (Sec. 5. 36) to allow the Minnesota Coalition of Scottish Clans to contract with the holder of a full-year on-sale liquor license, issued by any City in the State, for liquor catering services. CELTIC C&)0 V CA-tic FeStiV ..L NVeekend • July 20, 1994 Judith Cox, Cieak City o/ Shakopee 129 Ho.lmez Staeet South • Shakopee PIN 55379 Deaa Pl.s. Cox, Thank you /oa youa .suppoat .in. ,ee%ing the tempoaaay ligou'c license jon the Celtic fens#i.va.!? Gleekend ai Mwiphy'.s Landing on Auga4.t 6 & 7. The aeazon that we aae .seeking a varziance mom the city code .us that we w.iish to piov.ide a leveaidge .service that ire/techs #hies .specific ethnic community. The aleo and cidarrra that aae common to Iaish and Scoi4 cel a aat.,i.on o as a not tread illy ava LPaUe in otheic mairke tz. Ours contaact oa, The IriLili Well o/ St. Paul, aegulaicly paovidez ligoua .aeav ice to tiara cow. Becnv se the Iai sh Weil woa/u4 aeguLaaty with ups they aae ale to paovide /all insuaance coveaage ,oa the .sponsoAz as well as themzelves. Because thio .mss a .small event open only to ticket ho1derus attending the festival and the Ligoua •service will only .8.e open a/te i 5pm when the Pluriphy'.s Landing has leen closed Lo the pug-tic -it Ls not attractive /02 a ligowi p2ov.idert not as6ociafDd with the community. A copy a/ the mance ceati/icate iz leing hent to you under zepeaate coven. I/ that 1.6 not in yours hands on Monday, August 1, p-leaze contact me and I'll .see that if .tis hand de iveiud. S.rn , 7S.1717 A Roldeaick cRae Chie/ 1210 West 22nd Street, Minneapolis, MN 55405 612-377-0130 if /3C, # 13 -� These items were tabled from the July 26th agenda - items #13 b & 13 c . Please bring your copies ( if you need copies contact Toni ) . Thank you . MEMO TO: Dennis Kraft, City Administrator 13 QJ FROM: Dave Nummer, Staff Engineer ?- j SUBJECT: Vierling Drive Excess Right-of-Way Conveyance DATE: July 19, 1994 INTRODUCTION: Staff has received a request that a parcel of City owned land lying north of the new Vierling Drive alignment be conveyed to the developer of South Parkview. The conveyance of this land is being considered at the request of the developer. BACKGROUND: On May 17, 1994 the City Council of Shakopee adopted Resolution No. 4004 which initiated the vacation of Vierling Drive from County Road 15 to Harrison Street. This vacation was prompted by the realignment of Vierling Drive through the South Parkview and Minnesota Valley 3rd Plats. (See attached map). Through the vacation process, staff is in the process of obtaining the south half of the then existing right-of-way through the South Parkview Plat, adjacent to Outlot E (which is City owned). The majority of this land will be used for right-of-way along the new Vierling Drive alignment (shown in blue on the map). Staff is in the process of obtaining the remainder of the land which is needed for right-of-way along the new alignment(shown in pink on the map). This property will need to be deeded to the City of Shakopee by the developer of South Parkview. A portion of the City owned property which was obtained through the vacation is located outside of the new Vierling Drive right-of-way, and is contiguous with land which was obtained by the developer for South Parkview. This property is shown in green on the attached map. The developer has requested that the City deed this property to him in exchange for the right-of-way for Vierling Drive that was given to the City by the developer. The proceeds for the sale of this land by the developer to a prospective homeowner will help to alleviate any replatting costs borne by the developer due to the City realigning Vierling Drive. ALTERNATIVES: 1. Authorize staff to convey to Cletus J. Link and Helen C. Link the excess right-of-way as described in the attached deed. 2. Do not authorize staff to convey this property. 3. Table for further information from staff. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Authorize the appropriate City officials to convey to Cletus J. Link and Helen C. Link that part of vacated Vierling Drive and Outlot E lying north of the relaignment of Vierling Drive within the plat of South Parkview 1st Addition, contingent upon Mr. Link deeding the right-of-way for Vierling Drive to the City. 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I,- -: ,.. — . . \ .....1.1.4‘.; . . 1?.?.. ...... \ 10 I " MEMO TO: Dennis Kraft, City Administrator J '3 FROM: Dave Hutton, Public Works Director SUBJECT: Vierling Drive Sewer and Water DATE: July 20, 1994 INTRODUCTION: Attached is Resolution No. 4039, which accepts a petition and orders an improvement to Vierling Drive by sewer and water. BACKGROUND: The City Council ordered the improvements to Vierling Drive between Adams Street (County Road 15) and Presidential Lane on March 8, 1994 by Resolution No. 3966. This project consists of street and storm sewer construction to State Aid Standards. The plans have been completed and bids have been opened solicited for this project. During the preparation of the plans, staff met with the two developers affected by this development, Mr. Clete Link and Mr. Gary Laurent, to discuss and coordinate the street and utility construction of the City project and the developer built local streets. During that meeting it became apparent that the sewer and watermain in Vierling Drive should be constructed with the street under the City contract. Therefore, the plans that have been prepared include the sewer and watermain design within Vierling Drive. Since the sewer and watermain were not included in the original public hearing prior to ordering the project, staff has begun the process of obtaining petitions from the two developers, which waives their right to a public hearing. To date, staff has recieved a petition from Mr. Laurent. Mr. Link has not yet submitted his petition. It would be appropriate for the Council to adopt Resolution No. 4039, which accepts the petition and orders the improvements in order to install the sewer and water under the City contract, prior to awarding the contract for this project., All sewer and water costs will be assessed 100% to the developers. ALTERNATIVES: 1. Adopt Resolution No. 4039. 2. Deny Resolution No. 4039. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4039, A Resolution Declaring Adequacy of Petition and Ordering an Improvement and the Preparation of Plans and Specifications for Vierling Drive, Between Adams Street (County Road 15) and Presidential Lane, Project No. 1994-7 and move its adoption. DEH/pmp MEM4039 • CITY OF SHAKOPEE PETITMN FOR PUBLIC IMPROVEMENTS • The undersigned hereby petitions the City of Shakopee to install the followin improvements where noted and to assess them -- pursuant to Minnesota Statutes Chapter 429: Vierl ina Drive XAtitimiXSiCkiiitt from County Road 15 =• �.'' ' to Presidential Lane by sanitary sewer and waterrain (improvements requested) The undersigned hereby waive the right to a public hearing • prior to Council ordering the imporvements and also waives the right to a public hearing prior to the levying of the assessments _ _ __ related to said improvements. The undersigned further voluntarily • `;; waives all rights to appeal said assessments which shall be +.: ': assessed pursuant to Minnesota Statutes Chapter 429 as a result of the installation of the above improvements. I/we understand that j��Ritir-Kti. by signing below I/we waive the right to appeal and later challenge •-Y:�-: ='o. the amount of the special assessment. Dated this 41..kday of Cep.) , 19,1. r • • . . • • • STATE OF MINNESOTA ) (INDIVIDUAL ACKNOWLEDGEMENT) COUNTY OF ) On this /J day of v_t.,, , 1915L before me, a Notary Public within and for)said County, personally appeared AR � . 4Avi_e fv� PR€5. IEivt ,v L 1ee5 1�CG being sworn, did say that said instrument was executed as their free act and deed. • '7CCJ Notary , This instrument was drafted by: g •=t City of Shakopee ^ : 129 East 1st Avenue Yr CC:muSS 6•u.4S Shakopee, MN 55379 RESOLUTION NO. 4039 A Resolution Declaring Adequacy of Petition And Ordering An Improvement And The Preparation Of Plans And Specifications For Vierling Drive, Between Adams Street (County Road 15) And Presidential Lane Project No. 1994-7 WHEREAS, a certain petition requesting the improvement of Vierling Drive, between Adams Street(County Road 15) and Presidential Lane by sanitary sewer and watermain filed with the Council on July 12, 1994, is hereby declared to be signed by the required percentage of owners of property affected thereby. The declaration is made in conformity to Minnesota Statutes, Section 429.035; and WHEREAS, the petitioners waive their right to a public hearing prior to ordering the improvements. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Vierling Drive, between Adams Street (County Road 15) and Presidential Lane by sanitary sewer and watermain. 2. This project shall be included in Project No. 1994-7, which is the street construction of this same segment of Vierling Drive. 3. David E. Hutton, City Engineer is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making of such improvement and is authorized to advertise for bids for this project. Adopted in session of the City Council of the City of Shakopee. Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney ITEMS 13e, 13f, 14a MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Vierling Drive DATE: August 1, 1994 INTRODUCTION: Numerous Council actions were tabled on July 26, 1994 relative to Vierling Drive, between County Road (C.R.) 15 and Presidential Lane, to allow staff additional time to meet with the developer and property owners to resolve these issues. BACKGROUND: This memo pertains to Items 13e, 13f and 14a on the August 2, 1994 Council agenda. Please bring your memos from the July 26, 1994 Council meeting for additional background information. Staff has met with the developer of South Parkview 2nd Addition, Mr. Clete Link, and he has indicated a desire to postpone this project. The main reason presented by Mr. Link is the fact that he is not ready to develop and does not want to incur the assessments for this project at this time. Because of the complexity of the issues involving this project, staff would like to present additional background information regarding the history of this project. In 1993, the City of Shakopee extended the VIP Interceptor across Shakopee to Tahpah Park. The sewer project was completed in the spring of 1994 and became available for use. This sewer resulted in the opening up of the western part of Shakopee for development. As a result, two plats came before City staff: Minnesota Valley 8th, Mr. Gary Laurent, developer and South Parkview 2nd, Mr. Clete Link, developer. During the review of these plats, staff felt that the location of future Vierling Drive would be critical to the City and therefore requested and received approval from the City Council to do an alignment study and feasibility report on the entire segment of Vierling Drive between C.R. 15 and Trunk Highway (T.H.) 169. About this same time, the City was negotiating an annexation agreement with Jackson Township and several property owners/developers expressed concern over the future alignment of Vierling Drive and also indicated to staff a desire for the City to construct Vierling Drive into their property to promote development. Staff informed these property owners that the improvements could not be extended into their lands until the annexation was completed and the MUSA boundaries expanded. On March 8, 1994 the City Council held a public hearing to consider the Vierling Drive improvements. At that meeting, the Council selected Alternative No. 3 in the feasibility report (attached). The Council also directed staff to prepare plans and specifications for that portion of Vierling Drive located within the City limits (C.R. 15 to Presidential Lane) to provide infrastructure to the two plats pending, Minnesota Valley 8th and South Parkview 2nd. During the initial design phase of this project, staff met with the two affected developers, Mr. Clete Link and Mr. Gary Laurent. At that meeting, staff indicated to them that prior to the street construction, the sewer and water should be installed. The meeting with these developers was held to determine if the City should install the utilities or if the developers wanted to install them prior to the City contractor working. The consensus of the group was that the City should install the utilities in conjunction with the street contract. During the design phase, staff also requested that the two developers sign a petition waiving their right to a public hearing, in order to assess the sewer and water. Mr. Laurent has signed the petition, but Mr. Link has never signed it although staff was of the understanding that Mr. Link would submit the petition eventually. In order to realign Vierling Drive, the existing right-of-way needed to be vacated and new right of way dedicated by Mr. Link and Mr. Laurent. Mr. Laurent has submitted the new Vierling Drive alignment for dedication as part of the Minnesota Valley 8th Plat,which has been approved by the City Council, but the plat has not yet been recorded. On June 21, 1994 City Council held a hearing to vacate Vierling Drive. The intent of that hearing was to only vacate the excess right-of-way on the old Vierling Drive alignment. The legal description attached to the resolution inadvertently vacated all of Vierling Drive west of Jefferson Street, which will result in the City needing to obtain additional right-of-way. The vacation resolution has never been recorded because staff feels Council needs to clarify the intent of the proposed vacation. If only the excess right-of-way was intended to be vacated, staff feels that a resolution clarifying this is appropriate. Attached is Resolution No. 4053, which addresses this issue for Council consideration, as prepared by the City Attorney. If Council adopts this resolution, no additional right-of-way is needed to construct this project. Bids have been taken for this project, which includes the sewer and water portions. The bid award has been tabled due to the above two issues. At the July 26, 1994 meeting, Mr. Link expressed a concern regarding the proposed sewer and water assessments and Council tabled action on all the issues to allow staff additional time to meet with Mr. Link. Staff has done that and Mr. Link has made it quite obvious to staff that he does not desire for this project to go ahead this year. He is currently platting only 12 lots with the 2nd Addition, none of which front on Vierling Drive (See attached plat). Therefore, he has indicated that he does not need Vierling Drive or any utilities in Vierling Drive as part of this development and that he does not desire to accept any assessments at this time. He has informed staff that he will not be signing the petition for sewer and water . Mr. Link does need City sewer installed from Jefferson Street to the Interceptor sewer and this work is not included in the current developer's agreement. If the City does not install this sewer, the developer's agreement would need to be amended to allow Mr. Link to construct it. There is property to the west of Mr. Link (Minnesota Valley 8th) that needs to have sewer and water installed in Vierling Drive in order to develop. Based on the way this project developed, staff and that developer were proceeding on the basis that the utilities would be installed. This development will now be delayed unless the City proceeds with the project against Mr. Link's desires. There are also property owners in Jackson Township that desire Vierling Drive extended into their property once the annexation is complete, although there is little likelihood that anything would occur in this area until 1995. ALTERNATIVES: Based on Mr. Link's position, the City Council has the following alternatives: 1. Proceed with the project anyway. In order to do this the Council must take the following actions: A. Set a public hearing to order the sewer and water improvements on Vierling Drive, since they were not petitioned for. The earliest a hearing could be scheduled is August 16, 1994. It would take a 4/5 vote of Council to order this project and if there was any abstentions, it would still require four votes to order the project. B. Withhold the bid award until August 16th or rebid the project. Staff will be contacting the low bidder, Ryan Contracting, to see if they would be agreeable to holding their bid prices valid until August 16, 1994. 2. Proceed with only the sewer and water portion of the project, in order to provide utilities to Minnesota Valley 8th Addition, but delete the street construction at this time to minimize the assessments to Mr. Link. This option would result in rebidding the project, which would take approximately four weeks. Due to the fact that most underground utility Contractors are too busy to take on additional work at this time, staff would expect a low number of bids if the project were rebid this fall. 3. Determine that the project should not proceed at this time and direct staff to prepare an amendment to Mr. Link's developer's agreement in order to allow him to make the sewer connection from 12th Avenue to the VIP Interceptor. RECOMMENDATION: Staff recommends Alternative No. 1, to proceed with the project in its entirety. Other developments are dependent on the sewer and water construction and with the impending annexation, there are other properties waiting for not only the sewer and water, but the street. Several property owners have already contacted staff regarding proposed developments once the annexation is complete. The proposed assessments to Mr. Link will probably not be adopted by City Council until the fall of 1995 and the first payment not due until 1996 or 1997. Attached is Resolution No. 4054, which sets the date of the public hearing for the sewer and water portion for August 16, 1994. Also attached is Resolution No. 4053, which corrects the vacation legal description. ACTION REQUESTED: 1. Offer Resolution No. 4053, A Resolution of the City of Shakopee, Minnesota, Directing Staff to Correct Resolution No. 4022 by Removing Attachment A to that Resolution and Inserted A Corrected Attachment A and move its adoption. 2. Offer Resolution No. 4054, A Resolution Calling a Hearing on an Improvement to Vierling Drive, from County Road 15 to Presidential Lane, Project No. 1994-7 and move its adoption. DEH/pmp MEM4054 RESOLUTION NO. 4053 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, DIRECTING STAFF TO CORRECT RESOLUTION NO. 4022 BY REMOVING ATTACHMENT A TO THAT RESOLUTION AND INSERTED A CORRECTED ATTACHMENT A. WHEREAS, this Spring the City Council discussed approved a realignment of Vierling Drive to curve south of the existing platted alignment; and WHEREAS, on June 16, 1994, the City Council adopted Resolution No. 4022, vacating a portion of Vierling Drive; and WHEREAS, the drawing attached to Resolution matched the discussion, showing that a strip of the existing right-of-way along the northern edge of platted Vierling Drive was to be vacated; and WHEREAS, Attachment A to Resolution 4022 inadvertantly described all of Vierling Drive, rather than this strip. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS : That staff is hereby directed to correct Resolution No. 4022 by removing Attachment A thereto, and inserting a corrected Attachment A, vacating only the northern strip of right-of-way of Vierling Drive, which corrected Attachment A is attached hereto and incorporated herein. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney ' • t,elen ,:'. ' ?lace C :•.::. 612-59; E.775 U , 4: 2� . eron& 5: ..::..zata Bc.:::-.•ard 1-500-.s_ _7 5 t:'^ `9'T :1 - . xiates,' :. N.1:.7.::polis,MN 5::-,16-1')2S ',FAX 59.1:-.':%774 ATTACHMENT A PORTION OF 13TH AVENUE TO BE VACATED WITHIN SOUTH PARKVIEW 1ST ADDITION All that part of 13th Avenue, according to the plat of South Parkview 1st Addition, on file in the office of the County Recorder, Scott County, Minnesota, which lies westerly of the easterly 495.65 feet of said 13th Avenue as measured along the centerline thereof and which lies northerly of a line 40.00 feet northerly of and parallel with the following described centerline: Beginning at a point on the centerline of said 13th Avenue, distant 495.65 feet west of the east line of said South Parkview 1st Addition as measured along said centerline of 13th Avenue; thence South 87 degrees 17 minutes 27 seconds West, assumed bearing., on the westerly extension of the centerline of said 13th Avenue a distance of 317.24 feet to a point hereinafter referred to as Point A; thence continuing South 87 degrees 17 minutes 27 seconds West 63.01 feet: thence Southwesterly 236.14 feet along a tangential curve, concave to the southeast, having a radius of 1000.00 feet and a central angle of 13 degrees 31 minutes 48 seconds to a point hereinafter referred to as Point B; thence southwesterly on the continuation of said curve a distance of 224.09 feet and said centerline there terminating. • Except therefrom that part of said 13th Avenue which lies within 30.00 feet each side of the following described Line A: Commencing a: the hereinbefore described Point A; thence North 02 degrees 42 minutes 33 seconds West a distance of 40.00 feet to the point of lreginning of Line A to be descried; thence continuing North 02 degrees 24 minutes 33 seconds West a distance of 65.11 feet to the center of a 60.00 foot radius circle for Park Circle accordi.ng to said South Parkview 1st Addition and said Line A there termini:ing. NOTE: No i. .•..J:tn'sur.' -;...,.:•. ..:a.!' ::ice I hereby i -rsir. that this';::se..phi . -rep..tt...n prepared by los:at.r of-this Ir:::: me or moiler:::e direct sup.r.isi..tt a: : •!tat I ani a du!v licensed lands t�c.•.r under the Lie...of the'•'..,:; 7\linnc•..ta. ( ' . .. /;��.Lt°.�'r!!(_�•�?zt�. 'i/ /9-x :) 1`.d;varc'...:•_c.1..s. 194 1).t:e EASEDEA:x.- 13th Ave. Description Page 2 And also except that part of said 13th Avenue which lies within 30.00 feet each side of the following described Line B: Commencing at the hereinbefore described Point B; thence North 16 degrees 14 minutes 21 seconds West a distance of 40.00 feet to the point of beginning of Line B to be described; thence continuing North 16 degrees 14 minutes 21 seconds West a distance of 17.37 feet; thence northerly 54.92 feet along a tangential curve, concave to the east, having a radius of 200.00 feet and a central angle of 15 degrees 43 minutes 59 seconds to a point on the centerline of Parkview Terrace, according to said South Parkview 1st Addition and said centerline there terminating. Reserving unto the City of Shakopee a temporary easement for roadway and utility construction purposes over, under and across the herein described part of 13th Avenue. Said temporary easement shall expire December 31, 1996. H:\17-5.64\SCRV\MISC\13TI IAVE.PKV RESOLUTION'NO. 4054 A Resolution Calling A Hearing On An Improvement To Vierling Drive, From County Road 15 To Presidential Lane Project No. 1994-7 WHEREAS, bids have been solicited by the City Engineer, with reference to the improvements to Vierling Drive, from County Road 15 to Presidential Lane by street construction, curb and gutter, sidewalks, sewer and watermain and these bids were received by the Council on August 16, 1994. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of Vierling Drive, from County Road 15 to Presidential Lane by street construction, curb and gutter, sidewalks, sewer and watermain in accordance with the plans and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$631,250.00. 2. A public hearing shall be held on such proposed improvements on the 16th day of August, 1994, at 7:00 P.M. or thereafter, in the Council Chambers of City Hall, at 129 South Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1994-7 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 1 =_ .,. .i � ATTACHMENT NO . �1 • , il zr: 4 L. moi. b i V O V / // riLi V. -.:.ti -e5: 1 \\ • I 1 II�j 1 • lz! : iIII1I ! 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On+.a o.ti.e w.?iw.t SCALE IN FEET DRAINAGE AND UTILITY EASEMEN'S ARE SHOwN THUS ORIENTATION OF THIS PLAT IS BASED UPON THE EAST x-II "'' ,l•Ss.a,."s'.'.: a.....,o......o. UN OU A MINNESOTA VALLEY 6TH ADDITION y I e o,.......••..a,r DEGREES IS ASSUMED TO HAVE A BEARING OF SOUTH 00 ——•J--——J L___c° __ r...Nr- •••••••.«: DEGREES 30 MINUTES 22 SECONDS EAST. , • , 11y1 M«.••r\e..ti F. BEING 10 FEET IN MiDTH AND ADJOINING LOT ...1,30'ee1Ot.'w'" : 0 DENOTES 1/2 INCH BY 14%ICH IRON MONUMENTA.t"""'aeo 'Mw" ...s SET AND MARKED LICENSE NO. 20281. AND STREET ONES. AS SHOWN ON THE PUT- 4r.-ter.•..•.'Ws owl... [.«sem..rot s •DENOTES 1/2 INCH IRON MONUMENT FOUND "'w•'"^"4...[•1.»0.•.. ante. n• [' UNLESS OTHERWSE SHOWN. I I '�0•••••GO«"..7'«: GO •01 IN M t.r.M.{ rs».•r w.»......a•.. 401 5410•»»a r . •r.r •. r•1 t Hmil 5.4•1 A•few.40 IS: int.L.L [.� ; ....r rr•.r Le*MN.. -n'rA 1•3 N 87.1736'E 131.07 �� �� w: .n a rrAr vi�J✓rn . . ,.•..t w...' .r �� r rprr r.— ——1 N 8929.38'E 134.98 a . 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VOW/•CAJILLICL [WM WOK!MI.V<. . . . . " • ' • ' . . • • • • • ATTACHMENT NO . 4 p SOUTH PARKVIEW 2ND ADDITION ;5 Idle ti .\ u Z , b..---_- mac... ommo. swam • ,..�.�.r.c.�.' .ei • _. �+w......wa04.0,:a � a��� ...'. 4. 1.7.;... .•. ;•" js�`` ;S • .........'Z:: s. . SF i: Jam\ J ".,..........=.................................Wm_i.....7amr:sm.._...._......., ii K 01:•••••,4 ua..o w.4 waaa.ti '+..�...__re.ti........._w.......... b www a...a.. .e V CURD'f fan. ... - NA...IP.0 n••••••••••3._._.c V fee .s r...`.. :wa..01••••••••fF weer._ S we.. ,^ w . a.or e.aa.s..�.<�w,.•a. .cc- n•-•env ss.e....- —. _ 4 we,;iw v.••*•••.... • .. ••- m K u..wa+wwe••••••K w.s_ ean,. p • ATTACHMENT NO . 5 v Qom) O M • CO O tt) N Lri Q 2 N CD N N O (/) � O O r- N F- Q 69 69 N - EA FA � 9 0 1 d 0 o C Z M Nvt p N .9 Q • M O O N t/•) a) csj F- ,- (0 V Ln "d `- C Cl)'_ U 0 W 0) 0 O U C_ U U F- fA N N N — E N <i 0 j ffl fA 69 C Q a) E c W a0 , • (0 p to 0) W d7 �t CO Ln U C tt) Ln Nin y � ' (n (n Ln in N (0 U Q 0 Z Q d? N N [� aj .0 C Q 6�9 0 c Z W (0 Lt) r 00 cD >- N 'cf It) to 00 Q L T Q) It) T 00 N M c00 LnCT Z O < .M-- In 69 00 CC 69 'Si Cr) 64 _J N C) N 60 O O 00 O O O 01 O _Ih. N In In Cr) O 00 N O Cr) IC) N M • O N 00 00 01 69 00 6971- 1-- L.L. IL 00 I Z 69 VD ER LU 3 II II II II II II II Z O C o O Nr a) 0 0 0 a) 0 a) .J vJ _117 c � w E w w w a ° W O v Tr (n a' `i' CC CL J W C',"-) o ¢ Q r Cn W O 4, Q F, t. Q w p U p ,_ W ,_ . cru) E-+ cd a a) 8., ., K t O � O >s' ICI , o r > ct (1)o b � a> >~ o 111 O4 Lh LO 0 vC o T U> Q Q Q H _ o U ,� 'W a -s-- .c o «. a) Yrn1-- or c in ( ) > a) 2 `n c (n Lo a) (7) to � o to Q U p C U c C Q. ,, C U C c co C 0 0 � � � a) .115. a) CDs _ a) ILI III -) Q Q _ 0 i Q Z C .1' Y CO Y O -' Y .0 CO Y I� (� r (C O c2 8 c2 Z Ooal .- (nU � wUN (nz - w1 O O O 1 (J I I f 0 LO 0 Li. a\ O O O w v r O '^ 00 N N .- LU = I I I O " N..d N N N (fl 13 j CONSENT Attached is a print out showing the division budget status for 1994 based on data entered as of 7/27/94 . The HRA Fund is experiencing costs that will probably exceed the budget as it currently stands. Costs are related to the Stans House project and TIF studies. Included in the attached bill list is the below listed educational reimbursement for employees. Employee Class Cost Gerald Poole Accounting Concepts $186. 32 7/28/94 CITY OF SHAKOPEE EXPENSES BY DEPARTMENT CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 00 N/A 0 0 -364 0 11 MAYOR & COUNCIL 69,140 2,929 26,492 38 12 CITY ADMINISTRATOR 192,340 10,148 100,803 52 13 CITY CLERK 118,690 7,628 61,021 51 15 FINANCE 284,660 17,746 169,949 60 16 LEGAL COUNSEL 187,970 12,919 80,901 43 17 PLANNING 412,130 28,518 201,585 49 18 GENERAL GOVERNMENT BUILDINGS 115,790 7,431 69,175 60 31 POLICE 1,388,590 88,760 818,921 59 32 FIRE 865,310 28,611 696,600 81 33 INSPECTION-BLDG-PLMBG-HTG . 187,120 14,142 94,657 51 41 ENGINEERING 361,480 20,245 190,424 53 42 STREET MAINTENANCE 586,820 21,553 240,557 41 44 SHOP 166,480 8,854 121,153 73 46 PARK MAINTENANCE 307,270 23,809 181,693 59 48 REFUSE COLLECTION 513,550 45,991 249,634 49 61 POOL 150,300 45,580 90,639 60 64 RECREATION 206,030 21,257 113,030 55 91 UNALLOCATED 143,960 112,642 44,744 31 TOTAL GENERAL FUND 6,257,630 518,763 3,551,614 57 17 PLANNING 360,860 16,598 173,152 48 TOTAL TRANSIT 360,860 16,598 173,152 48 12 CITY ADMINISTRATOR 64,870 15,820 83,124 128 TOTAL HRA 64,870 15,820 83,124 128 00 N/A 642,300 0 0 0 TOTAL CAPITAL EQUIP REVOLVING FUND 642,300 l 0 0 0 ====_===_ =====Z= ___ r .a a ca a a c, A. aawaa a c. a. 0. .--1H H H H H H H HHHHH H H H H H Z O 0 P. •g z 0 a 0 .a w 0 .-1 U H .-d N c'1 0 0 O N Ch •7 .7 .7 .7 OI an .D 0 N .-I .d n tel .--1 .-i .-1 .-4 .-1 .-I .a N n .-1 .-i .-1 'J N .-1 .-1 4 .f1 .-1 .-i 0 .-i 1-1 .-4 0 .-4 41 .-i .--1 .-i .-i .-I H N 0 0 N c') 00 00000 .7 N 00 0 V1 O 0 .7 ch 0 0 0 0 0 0 0 0. 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Cs. l3 h MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Upper Valley Drainageway DATE: July 28, 1994 INTRODUCTION: Staff has received a request from Mr. Joe Klug at 403 Mint Circle regarding the Upper Valley Drainage Channel. Please refer to the attached letter for specifics. BACKGROUND: As part of the Upper Valley Drainageway design, various culverts are needed for street crossings, storm sewers, etc. As this is an open channel designed for fairly high flows, erosion control is a concern that must be addressed. The most cost effective and accepted means for protecting steep side slopes from erosion is the use of rock rip rap. Rip rap has been used widely throughout many areas of the drainageway. Mr. Klug lives on Mint Circle and abuts County Road (C.R.) 79. There is a 6' x 10' box culvert crossing C.R. 79. Rip rap has been placed up the side slopes to protect against erosion. A portion of the rip rap is contained on the side slope adjacent to Mr. Klug's house, but the rip rap is not quite completed. All rip rap is contained within the City's drainageway easement. Staff will present a video tape of the situation at the Council meeting. The slope on Mr. Klug's house is very steep all the way down to the rip rap and there is a safety concern with this. Staff has proposed to install a chain link fence along the end of the yard for Mr. Klug to resolve this concern. Mr. Klug is now requesting that the City compensate him for the use of this easement. The easement was dedicated to the City for drainageway purposes as part of the Meadows Subdivision prior to Mr. Klug purchasing the property. Rip rap is a normal occurrence within open channel drainageways. There are other erosion control devices that could be installed in place of rip rap. but they would still extend up the side slopes as far as the rip rap. Staff has attached one such alternative, called Cable-Concrete. This project is quite expensive and to replace the rip rap at this culvert with this product is estimated to cost in the range of $15,000.00 - $20,000.00. r ALTERNATIVES: 1. Do nothing. 2. Direct staff to install a fence along the yard for safety purposes. 3. Direct staff to remove the rip rap and replace it with Cable-Concrete. 4. Deny Mr. Klug's request for compensation. 5. Approve Mr. Klug's request and direct staff to determine the appropriate compensation due. RECOMMENDATION: Staff recommends Alternative's 2 and 4. Staff feels that the use of rip rap in a drainage easement is an acceptable use of that easement and therefore not compensable. ACTION REQUESTED: 1. Move to direct staff to install a chain link fence along the edge of the rip rap adjacent to Mr. Klug's property at 403 Mint Circle. 2. Move to deny Mr. Klug compensation for the City's use of the City drainage easement. DEH/pmp KLUG r . ...... 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'\,Ramsey, .\1 55303 612-421-8491 • Fax 612-422- 1517 July 20 , 1994 Mr. Dennis Kraft City Administrator 129 Holmes Street South Shakopee, MN 55379 Re: Upper Valley Drainage System Dear Dennis : The purpose of this letter is to address my concerns on the upper valley drainage system which is affecting my property. Since October of 1993 , I have been in constant negotiations with city engineers and Mike Beard, a city council member, working on this project . I have also been in contact with my attorney regarding my right to the easement that this drainage system lies on. My address is 403 Mint Circle, Shakopee, Minnesota, which is legally described as Lot One ( 1 ) , Block Four (4 ) , Meadows Fourth Addition (PID No. 271500310 ) . This lot is at the northeast corner of County Road 79 and Mint Circle. Even though the drainage system' s box culvert itself does not rest on my property, the rip- rap consumes approximately a 12 foot x 45 foot section of my land, making this large section of land useless to me and my family. Another concern of mine is that the other 45 feet west of the above mentioned 45 feet is at such an odd angle to the rest of my lot that it too is useless to me and my family. According to the conversation with my attorney, I understand an easement gives the right to use part of land, but it does not grant the right to change the geographical structure of land. In this situation, there is no question that the City of Shakopee has changed the structure of my property by creating a multi-level slope and also by leaving rip-rap where I used to have beautiful grass . After consulting with my attorney, we believe that the City of Shakopee has taken over part of my property for the upper valley drainage system. Since this piece of land, which I purchased along with my home, is of no use to me anymore, I feel the City of Shakopee should purchase this land from me. This has been extremely inconvenient in many aspects and I feel strongly that we should be compensated for this undue circumstance . r Mr. Dennis Kraft July 20, 1994 Page Two If you have any questions regarding this situation, please feel free to contact me at home ( 445-0689 ) or you may also want to speak with Dave Hutton and/or John Delacy, in the engineering department; or Mike Beard, a city council meter, who are also very aware of the circumstances . Your cooperation with my concerns and prompt attention to this matter is greatly appreciated. I look forward to hearing from you in the very near future. Sincerely, 0 .1414- Joe Klug 4- I MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: City Hall Staffing Issues DATE: July 27, 1994 INTRODUCTION: On July 26, 1994 the Shakopee City Council discussed a variety of organizational changes . Council requested staff to obtain additional information with respect to the job descriptions and proposed point values for each position. BACKGROUND: The 1994 budget included reclassifying several City positions including the Clerk Typist II position in the Planning Department and the Main Receptionist position. Additionally, as a result of the move to the new City Hall facility, certain economies of scale have been achieved with respect to the Receptionist position classifications . Staff is therefore recommending that the Clerk Typist II position within the Planning Department be reclassified to Secretary and that the Receptionist Classifications be eliminated all together. In lieu of the Receptionist classifications staff is proposing to create a Customer Service Representative position and a Clerk Typist I (Pooled) . At our last meeting, Council requested staff to prepare a job description for a Customer Service Representative position. (See Attachment #1) Note that I have also included the job descriptions for the following positions : Clerk Typist I - Attachment #2; Clerk Typist II - Attachment #3 ; and Secretary - Attachment #4 . These job descriptions have been included to provide Council with a reference point to compare the duties and responsibilities of each of the aforementioned positions . Shown in Attachment #5 is a copy of the 1994 wage schedule for the City Hall Bargaining Unit . Note that the current wage schedule for the City Hall Bargaining Unit does not include a position classification for either a Cashier or Customer Service Representative position. In determining the appropriate wage schedule to assign to a new position classification, the City has utilized the MAMA Benchmark Job Study that was completed earlier this year. (See Attachment #6) The MAMA study did not establish a point value for every single job description in the metropolitan area. Note that the Customer Service Representative position classification does not exist on the MAMA Benchmark Schedule. In the past when the City has had a position classification that could not be slotted to match a MAMA benchmark job value, the City has relied on Mr. Cy Smythe (the City' s Labor Consultant) to review other communities in the metropolitan area who might have a similar position classification and establish a suitable point value. Mr. Smythe is recommending that a Customer Service Representative position be assigned a point value of 52 . Fifty-two (52) points equates to a 1994 salary range of approximately $19, 500 . 00 to $26, 000 . With respect to the Secretarial position proposed for the Planning Department, it is the desire of staff to establish position classifications that accurately address the duties and responsibilities being performed by our employees. The Planning Department' s responsibilities and workloads have increased over the past five years . As a result, additional staff planners have been hired for long range and current planning projects. With this increased workload, additional demands are placed on support staff . Historically, as the workloads have increased for departments the clerical to secretarial transition has occurred. The demands and expectations of secretarial support increases with larger workloads within a department . Whereas in 1990, the Planning Clerk Typist II provided part time support to the City Planner, today there are three full-time planners in the department and one MIS Coordinator. The 1994 Planning Department Budget proposed the Clerk Typist II to Secretary reclassification to provide for the increased responsibilities in serving the larger and more involved workloads . Staff would expect that the Planning Secretary would take the necessary initiatives to adjust to increased responsibilities. Attached with this memo are the job descriptions for the Secretary and Clerk Typist I and II positions. Although there have been several efforts to standardize the work products prepared by the Planning Department such as PC memos, public notices, agendas, etc. , the need for increased responsibility by secretarial support exists. The increased responsibilities would involve several areas including the following: Increased computer applications to track project approvals; initiating and maintaining new file systems such as zoning enforcement, wetlands administration, park dedication requirements, etc; developing and editing new periodic reports; collecting and researching more detailed information for current and long range planning projects; increased role in property owner notifications procedures; increased role in contacting other public agencies on various projects; composing and editing a broader range of documents . The job descriptions that have been prepared are based on the MAMA position profiles that have been established for each MAMA benchmark position. The duties and responsibilities contained within the job descriptions are consistent with other communities in the metropolitan area. Prior to advertising internally for the positions, staff will be meeting with the unions bargaining agent to establish a pay schedule for the newly created Customer Service Representative position. When the position is actually filled, the Shakopee City Council will have to amend the 1994 contract to reflect the new wage schedule and position. Staff is recommending that the appropriate City officials be authorized to advertise for the new position classifications including: 1) Customer Service Representative, 2) Clerk Typist I and 3) Secretary. ALTERNATIVES: 1 . Authorized the appropriate City officials to advertise for the new position classifications . 2 . Do not advertise for all the position classifications as presented. 3 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: Authorized the appropriate City officials to advertise for the new position classifications . Attachment #1 City of Shakopee Job Description JOB TITLE: Customer Service Representative EXEMPT: No JOB CODE: SALARY LEVEL: DIVISION: City Clerk SHIFT: DEPARTMENT: City Clerk LOCATION: EMPLOYEE: REPORTS TO: City Clerk PREPARED BY: Barry A. Stock DATE: 7\27\94 APPROVED BY: DATE: SUMMARY: Handles payments while receiving and routing switchboard calls and walk-ins at establishment, determines nature of business, and directs callers to destination by performing the following duties . ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Receives all payments to City for fees, charges, accounts receivable, etc. Receives payments for Building Permits, posts, and distributes correct paperwork to customers and Building Department . Posts and codes payments received to proper accounts. Counts cash and balances cash with receipts and/or log. Utilizes automated cash drawer system in performing cashier duties . Obtains caller' s name and arranges for appointment with person called upon. Directs caller to destination and records name, time of call, nature of business, and person called upon. Operates eight line telephone console to receive incoming calls and messages . Maintains various file and information to insure they are current and accurate . Types memos, correspondence, reports, and other documents using microcomputer word processing package from both hand written copy and dictaphone machine. - 1 - JOB DESCRIPTION Job Title: Customer Service Representative Takes refuse collection change in service requests from residents and informs appropriate contractors accordingly. Sends out new resident information to all new residents per SPUC lists. Transcribes minutes of Community Development Commission meetings. Handles calls on refuse/recycling service problems (i .e. missed stops, coupon info, etc. ) Keeps records of new refuse customers and informs them of service dates and recycle information. Does all interaction with SPUC and Waste Management for customers. Works with local Welcome Service for new residents . Maintains files of current programs and brochures to aid residents. Issues Burning Permits, Dog Licenses - keeping rabies files current . Checks in and signs for all deliveries, LOGIS, UPS, etc. Handles calls and typing for the Fire Chief . Answers general information inquiries from the public providing assistance via telephone, mail, fax and in person. Collects and distributes mail to appropriate personnel . Opens and stamps incoming mail for several departments . Receives incoming payment and receipts and codes amounts to the appropriate account . Daily makes bank deposits and reconciles cash received. Performs variety of clerical duties . QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . - 2 - JOB DESCRIPTION Job Title: Customer Service Representative EDUCATION and/or EXPERIENCE: Associate' s degree (A. A. ) or equivalent from two-year college or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS : Ability to read and comprehend simple instructions, correspondence, and memos . Ability to write simple correspondence . Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. MATHEMATICAL SKILLS : Ability to add and subtract two digit numbers and to multiply and divide with 10' s and 100' s. Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations . OTHER SKILLS and ABILITIES: Ability to use and operate multi-line telephone system. Ability to use and operate computer. Ability to use and operate 10 key calculator. Ability to use and operate cash register. Ability to use and operate dictaphone transcriber. Ability to accurately type 40-50 wpm. PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . While performing the duties of this job, the employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus . WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while - 3 - JOB DESCRIPTION Job Title : Customer Service Representative performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . The noise level in the work environment is usually moderate. - 4 - Attachment #2 City of Shakopee Job Description JOB TITLE: CLERK TYPIST I EXEMPT: No JOB CODE: 48a. SALARY LEVEL: DIVISION: SHIFT: DEPARTMENT: LOCATION: EMPLOYEE: REPORTS TO: PREPARED BY: Barry A. Stock DATE: 4\18\94 APPROVED BY: DATE: SUMMARY: Compiles data and operates typewriter or computer in performance of routine clerical duties to maintain business records and reports by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Types statistical reports, business correspondence, bulletins, memorandums, etc. according to detailed instructions or well established guidelines using microcomputer word processing package. Collects, sorts, alphabetizes, codes, and files information, correspondence, forms, cards, documents, and other materials in an established order. Edit and proofread correspondence making grammatical corrections as appropriate. Answers routine inquiries received by mail or telephone and relays messages to appropriate personnel. Operates office equipment such as adding machine, copy machine, calculator, computer, and communication radio. Sorts and distributes mail, answers telephone, operates fax machine and performs similar duties. Other duties as assigned. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - 1 - JOB DESCRIPTION Job Title: CLERK TYPIST I EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) and six months related experience and/or training. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before individual customers or employees of organization. REASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES: Knowledge of policies, practices and services of the department. Skill in operating office equipment related to the position. Ability to maintain working relationships with employees and the public and to follow written and oral instructions. Ability to maintain files and records with accuracy. Basic knowledge of computer operations including Word Perfect. Knowledge of English spelling, punctuation and grammar. Ability to type 50-60 wpm. Ability to type accurately from clear copy of rough draft. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 10 - 2 - JOB DESCRIPTION Job Title: CLERK TYPIST I pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. - 3 - Attachment #3 City of Shakopee Job Description JOB TITLE: CLERK TYPIST II EXEMPT: No JOB CODE: 486 SALARY LEVEL: DIVISION: SHIFT: DEPARTMENT: LOCATION: EMPLOYEE: REPORTS TO: PREPARED BY: Barry A. Stock DATE: 4\18\94 APPROVED BY: DATE: SUMMARY: Compiles data and operates typewriter or computer in performance of routine clerical duties to maintain business records and reports by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Types reports, business correspondence, forms, orders, charts, labels, envelopes, and other material according to detailed instructions or well established guidelines using microcomputer word processing package . Edits and proof reads correspondence making grammatical corrections as appropriate. Maintains a variety of alphabetical, numerical, and statistical records and logs. Prepares routine forms and other routine material for further processing or mailing. Acts as receptionist, furnishing information involving routine departmental matters to the public over the counter or by phone, and assists the customer in filling out forms . Collets, sorts, alphabetizes, codes, and files correspondence, forms, cards, documents, and other materials in an established order. Codes information for computer entry and enters information into computer. Files records and reports, posts information to records, sorts and distributes mail, answers telephone, operates fax machine and performs similar duties . - 1 - JOB DESCRIPTION Job Title: CLERK TYPIST II Answers requests received by mail as directed. Computes amounts and checks totals on report forms or bills . Performs other duties as assigned. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . EDUCATION and/or EXPERIENCE: One year certificate from college or technical school; and one to two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence . Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS : Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. REASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations . OTHER SKILLS and ABILITIES : Knowledge of policies, practices and services of the department . Skill in operating office equipment related to the position. Ability to maintain working relationships with employees and the public and to follow written and oral instructions . Ability to maintain simple alphabetical, numerical, and statistical records . - 2 - JOB DESCRIPTION Job Title : CLERK TYPIST II Basic knowledge of computer operations including Word Perfect . Knowledge of English spelling, punctuation and grammar. Ability to type accurately from clear copy of rough draft . Ability to type 60-70 wpm. - 3 - Attachment 44 City of Shakopee Job Description JOB TITLE: SECRETARY EXEMPT: No JOB CODE: 61 SALARY LEVEL: $20,440 - $27, 254 DIVISION: SHIFT: 8 : 00 am - 4 :30 pm DEPARTMENT: LOCATION: EMPLOYEE: REPORTS TO: PREPARED BY: Barry A. Stock DATE: 4/18/94 APPROVED BY: DATE: SUMMARY: Schedules appointments, gives information to callers, transcribes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties . ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Type/word process memos, correspondence and reports using micro computer word processing package. Perform permit or application processing. Answer questions from public regarding codes, application procedures and department activities. Develop, prepare and enter data relative to department operations. Edit and proof read correspondence making grammatical corrections as appropriate . Transcribes dictation from voice recordings on computer. Composes routine correspondence, reports and memorandum. Collects, organizes and maintains information and records in such a manner that all other department members can easily retrieve data as needed. Annually reviews the filing system to dispose of information that is no longer needed, and relocate other files to appropriate storage areas as needed. Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls . - 1 - JOB DESCRIPTION Job Title : SECRETARY Schedules appointments and coordinates arrangements for office activities, meetings, etc. Greets visitors, ascertains nature of business, and directs visitors to appropriate person. Assists public in completing forms, searching files for information and direction to other city personnel . Performs computer/data processing activities including complex word perfect and lotus 1-2-3 functions . Makes copies of correspondence or other printed matter. Process inbound and outbound mail as it pertains to department . Serves as backup for receptionist and/or other Department Secretaries. Performs other related duties as required. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . EDUCATION and/or EXPERIENCE: High School degree and two to three years related experience and/or training. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, and correspondence . Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public . REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists . Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. OTHER SKILLS and ABILITIES: Thorough knowledge of modern office practices, procedures, - 2 - JOB DESCRIPTION Job Title : SECRETARY machines, and systems including knowledge of computer operation. Basic skills thorough knowledge of English, spelling and punctuation. Ability to maintain alphabetical, numerical, and statistical records . Ability to compose effective correspondence from general instructions . Ability to type 60-70 wpm error free. Ability to initiate and follow-up work projects to their completion under the supervision of superior. Ability to establish and maintain working relationship with employees and public and to follow written and oral instructions . PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds . Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus . - 3 - Attachment #5 1994 WAGE SCHEDULE Step 1 Step 2 Step 3 Ste: 4 Job Title Points 75% 80% 90% 100' Bldg. Official 82 $31 , 136 $33 , 212 $37 , 364 $41, 515 Bldg. Inspector 80 $30 , 353 $32 , 377 $36 , 424 $40 , 471 Eng. Tech. IV 80 $30 , 353 $32 , 377 $36 , 424 $40 , 471 Eng. Tech . III 70 $26 , 477 $28 , 242 $31 , 773 $35 , 303 Eng. Tech. II 65 $24 , 539 $26 , 174 $29 , 446 $32 , 718 Sr. Acct . Clerk 61 $28 , 459 $30 , 356 $34 , 151 $37 , 95 Secretary 56 $21, 053 $22 , 457 $25 , 264 $28 , 071 Acct . Clerk 55 $20 , 662 $22 , 039 $24 , 794 $27 , 549 Clk. Typist II 54 $20 , 280 $21, 632 $24 , 336 $27 , 040 Clerk Typist 47 $17 , 569 $18 , 740 $21 , 083 $23 , 425 Receptionist 46 $17 , 177 $18 , 322 $20 , 613 $22 , 903 Custodian 37 $15 , 258 $16 , 275 $18 , 310 $20 , 344 r Attachment #6 Benchmark Job Values - Sorted by Job Value JAQ BM Benchmark Job Title Job Code Value ADM 77 City Manager/Administrator 138 PWU 10 Public Works Dir/City Engineer (multidivision) 122 POL 34 Police Chief 119 ADM 64 City Attorney - 114 ADM 45 Finance Director 113 , ADM 70Community Development Director (multidivision) 113 ADM 75 Human Resource Coordinator 105 FIR 38 Fire Chief 105 TEC 18 City Engineer 101 POL 33 Police Captain 100 PWU 09 Public Works Superintendent 100 ADM 60 Parks and Recreation Director (exc Parks Maint) 100 ADM 68 Planning Director 96 POL 32 Police Lieutenant 96 TEC 56 MIS Coordinator 94 ADM 44 Assistant Finance Director 93 ADM 63 Liquor Operations Director (multi facilities) 90 TEC 25 City Assessor 89 TEC 23 Chief Building Official 89 _ TEC 17 Assistant City Engineer 87 TEC 55 Programmer/Analyst 87 POL 31 Police Sergeant 86 PWU 08 Maintenance Supervisor/Foreman 86 ADM 79 City Librarian 86 ADM 72 Housing/Redevelopment Specialist 84 ADM 43 Accountant (Intermediate) 83 TEC 16 Non-registered Civil Engineer (Entry level) 83 FIR 39 Fire Marshal 82 ADM 59 Ice Arena Manager 81 ADM 67 Planner (Intermediate) 81 ADM 73 City Clerk (Management) 80 TEC 21 Building Inspector 78 PBH 65 Public Health Nurse 78 TEC 66 Sanitarian/Environmental Inspector 78 FIR 20 Fire Code Inspector 78 ADM 57A Recreation Supervisor 78 ADM 62 Liquor Facility Manager (single facility) 77 V w: C.MAMABMVA..4 CCC '.. :' 93 'C 4i 09 ' TEC 15 Engineering Tech-Senior (Nonsupervisory) 7777 TEC 22 Housing Inspector ADM 71 Recycling Coordinator 7676 TEC 24 Property Appraiser 76 ADM 78 Communications Coordinator 72 POL 29 Police Officer 2 0 TEC 14 Engineering Technician (Intermediate) 7 7 OFF 53 Executive Secretary (Top Level) 6667 FIR 37 Firefighter 65 TEC 19 GIS Technician 64 , OFF 49 Special Assessment Clerk OFF 42 Payroll Clerk-Senior 64 612 OFF 52 Secretary A-Senior (Community Devel. Example) 61 PWU 07 Mechanic (skilled) 60 TEC 13 Engineering Technician (Entry-Level) 60 OFF 28 Public Safety Dispatcher 59 PWU 12 Waste Water Treatment Plant Operator PWU 06 Heavy Equipment Operator/Maintenance Worker III 58 PWU 11 Water Plant Operator 57 PWU 04 Utility Maintenance Worker ment Operator 1. . 55 PWU 03 Light Equipment Operator/Equi1 p P 55 OFF 40 Accounts Payable Clerk (Non-entry) 55 OFF 41 Utility Billing Clerk 55 OFF 42D Payroll Clerk le 55 OFF 51 Secretary B-Intermediate (Engineering Example) 55 OFF 80 Library Assistan- 54 PWU05 Park Maintenance Worker 52 OFF 46A Cashier 51 OFF 48 Office Service Worker (Clerk Typist) 48 POL 27 Community Service Officer (Nonsworn) PWU 02 Laborer 48 467 OFF 54 Data Entry Operator 45 OFF 50 Switchboard Operator/Receptionist 44 OFF 61 Retail Clerk (Retail Store Clerk Example) OFF 468 Retail Cashier (Liquor Store Example) 4440 PWU 01 Custodian (non-licensed) V w.: C:`MAMASMVAIFN CCC '0.2' 93 ':44 99 2 TEC 15 Engineering Tech-Senior (Nonsupervisory) 7777 TEC 22 Housing Inspector 76 ADM 71 Recycling Coordinator 76 TEC 24 Property Appraise: Coordinator 76 Communications ADM 78 72 POL 29 Police Officer 2 0 TEC 14 Engineering Technician (Intermediate) 7 7 OFF 53 Executive Secretary (Top Level) 6667 FIR 37 Firefighter 65 TEC 19 GIS Technician 64 OFF 49 Special Assessment Clerk OFF 42 Payroll Clerk-Senior 64 612 OFF 52 Secretary A-Senior (Community Devel. Example) 61 PWU 07 Mechanic (skilled) 60 TEC 13 Engineering Technician (Entry-Level) 60 OFF 28 Public Safety Dispatcher 59 PWU 12 Waste Water Treatment Plant Operator PWU 06 Heavy Equipment Operator/Maintenance Worker III 58 PWU 11 Water Plant Operator 57 PWU 04 Utility Maintenance Worker Operator 155 PWU 03 Light Equipment Operator/Equipment55 OFF 40 Accounts Payable Clerk (Non-entry) 55 OFF 41 Utility Billing Clerk 55 OFF 42D Payroll Clerk 55 OFF 51 Secretary B-Intermediate (Engineering Example) 55 OFF 80 Library Assistant 54 PWU 05 Park Maintenance Worker OFF 46A Cashier 54 512 OFF 48 Office Service Worker (Clerk Typist) 48 POL 27 Community Service Officer (Nonsworn) PWU 02 Laborer 48 467 OFF 54 Data Entry Operator OFF 50 Switchboard Operator/Receptionist 45 r rator/Receptionist OFF 61 Retail Clerk (Retail Store Clerk Example) 44 OFF 463 Retail Cashier (Liquor Store Example) 44 40 PWU 01 Custodian (non-licensed) r w,: c:'N.W•Suv...;F-...... •2 2' 92 • 20 2 #r1-/ a This item was tabled from the July 26th agenda - item #14 e . Please bring your copy, (if you need another copy contact Toni). Thank you . 1"AV MEMO TO: Dennis Kraft, City Administrator /yeU FROM: Dave Nummer, Staff Engineer SUBJECT: Vierling Drive, Project No. 1994-7 DATE: July 18, 1994 INTRODUCTION: Attached is Resolution No. 4044, a resolution accepting bids and awarding the contract for Vierling Drive, Project No. 1994-7. BACKGROUND: On May 17, 1994 the City Council of Shakopee ordered the advertisement for bids for Vierling Drive, from County Road 15 to Presidential Lane. On July 8, 1994 the bids were received and publicly opened for this project. A total of two bids were received and are summarized in the attached resolution. The low bidder is Ryan Contracting with a bid of$505,519.50. Staff has reviewed the bids for completeness and has determined that the low bidder is qualified to perform the work as described in the plans and specifications. The Engineer's estimate for this project is $481,323.70. ALTERNATIVES: 1. Accept the low bid and adopt Resolution No. 4044 awarding the contract to Ryan Contracting, Inc. 2. Reject the low bid and award the contract to another bidder. 3. Reject all bids and rebid. RECOMMENDATION: Staff recommends Alternative No. 1, to award the contract to Ryan Contracting, Inc. ACTION REQUESTED: 1. Offer Resolution No. 4044, A Resolution Accepting Bids on Vierling Drive, from County Road 15 to Presidential Lane, Project No. 1994-7 and move its adoption. 2. Approve of a contingency in the amount of 10% of the bid for use by the City Engineer in authorizing change orders on this project. RESOLUTION NO. 4044 A Resolution Accepting Bids On Vierling Drive, From County Road 15 To Presidential Lane Project No. 1994-7 WHEREAS,pursuant to an advertisement for bids for Vierling Drive Project No. 1994-7, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Ryan Contracting, Inc. $505,519.50 S.M. Hentges & Sons, Inc. $555,444.50 AND WHEREAS, it appears that Ryan Contracting, Inc., 8700 13th Avenue E., Shakopee, MN 55379 is the lowest responsible bidder. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Ryan Contracting, Inc. the name of the City of Shakopee for Vierling Drive, from County Road 15 to Presidential Lane, Project No. 1994-7 by pavement, sanitary sewer, storm sewer and watermain according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney ILi h CONSENT MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorney// "l DATE: July 28, 1994 RE: Acting City Clerk BACKGROUND: From time to time the City Clerk is unavailable . The Assistant City Administrator has been authorized to fill in when the City Clerk is absent, but no provision was made to cover when the Assistant City Administrator also is absent . That problem arose this week, and some documents could not be signed in a timely manner. In order to avoid a repeat of this problem, we are proposing that a series of individuals be authorized to act as Acting City Clerk. They are listed in the order they would be asked to serve . The City Administrator has recommended that these individuals be those holding the following positions : 1 . Assistant City Administrator 2 . City Attorney 3 . Assistant City Attorney 4 . Director of Finance ALTERNATIVES : 1 . Offer Resolution No. 382 , a resolution designating the Acting City Clerk, and move its adoption. 2 . Amend Resolution No. 382 , and move its adoption. RECOMMENDATION: Offer Resolution No. 382 , a resolution designating the Acting City Clerk, and move its adoption. [28MEMO] RESOLUTION NO. 382 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, DESIGNATING THE ACTING CITY CLERK. WHEREAS, from time to time the City Clerk is unavailable to perform her duties; and WHEREAS, presently the Assistant City Administrator is designated as Acting City Clerk; and WHEREAS, the City Council desires to establish a list of employees who may act as Acting City Clerk. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS : That the individuals in the following positions are authorized to fulfill the duties of the City Clerk when the City Clerk is unavailable : 1 . Assistant City Administrator 2 . City Attorney 3 . Assistant City Attorney 4 . Director of Finance The individual in each position shall be authorized in the order and ranking indicated. If the individual in one of these positions is Acting City Administrator, that individual shall be passed over, and the individual in the next position shall be Acting City Clerk. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney [2 8 MEMO] arkside Y PRINTING, INC. 321 WEST F,PST AVENUE•SHAKOPEE, MINNESOTA 55375 TELEPHONE: (S12) 445-7200 FAX:(61 2) 445-0060 July 26, 1994 City of Shakopee ATTN: Barry Stock 129 South Holmes Shakopee, MN 55379 Dear Barry: As per our discussion on Friday I would like to confirm my interest in the rental of the City Council Chambers at the old City Hall. The intended use for this space would be for storage of inventory and equipment which will allow us to free up floor space at our current facility to make room for a major equipment expansion that is currently being negotiated. The existing back alley entrance would be an acceptable access and the only one we would need. I would be interested in a month to month or year to year lease. My offer for this space is $250.00 per month, all expenses included. Your consideration of this offer would be appreciated. Sincerely, 1/.—% Mark A. Kuechenmeister President MAKijnf Action Requested: --- Authorize the appropriate City Officials to execute a ,-d.ease agreement by and"between the City of Shakopee and Mark Kuchenmeister for space at the former City Hall building on a month to month renewal basis effective August 8th. at a rate cf $250 . 00 per month.