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07/26/1994
TENTATIVE AGENDA ADJ.REG. SESSION SHAKOPEE, MINNESOTA JULY 26, 1994 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1) Roll Call at 7: 00 P.M. 2) Approval of Agenda 3) Recess for H.R.A. Meeting 4] Re-convene 5) Liaison Reports from Councilmembers 6) Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8) Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 9] Approval of Minutes: None 10] Communications: None 11) 7: 00 P.M. PUBLIC HEARING on paving the alley in Block 51, OSP, which lies between 3rd and 4th Avenues and between Sommerville and Spencer Streets - Res. No. 4045 12] Recommendations from Boards and Commissions: Park and Recreation Advisory Board: *a) Participation In Minnesota Outdoor Grant Program - Res. No. 4038 Planning Commission: b) Comprehensive Plan Amendment Request - Midwest Commercial Development, Inc. - Res. No. 4047 *c] Preliminary and Final Development Plans for Prairie Bend Planned Unit Development - Res. No. 4048 TENTATIVE AGENDA July 26, 1994 Page -2- 12] Recommendations from Boards and Commissions continued: *d] Preliminary Plat for Prairie Bend PUD, lying South of 4th Avenue and East of CSAH-17 - Res. No. 4049 13] Reports from Staff: a] Replatting of South Parkview 1st Addition b) Vierling Drive Excess Right-of-Way Conveyance c) Vierling Drive Sewer and Water Petitions - Res. No. 4039 *d] State of Minnesota Joint Purchasing Cooperative Contract *e] Approve Bills in the Amount of $890, 163 . 00 *f) Pawnbroker's Employee License - Schalesky *(4] Pawnbroker's Employee License - Hoeppner h] City Hall Staffing Issues i] Sentencing to Service - memo on table 14] Resolutions and Ordinances: *a] Res. No. 4052 - Authorizing Execution of Agreement *b] Ord. No. 381 - Amending Insurance Requirements for Tattoo Licenses *c] Res. No. 4043 - Initiating Vacation of Certain Easements Within Lots 1-3, Cretex Industrial Park 1st Addition *d) Res. No. 4050 - Amending the 1994 Budget e] Res. No. 4044 - Accepting Bids on Vierling Drive from CR-15 to Presidential Lane, 1994-7 *f] Res. No. 4051 - Accepting Bids on 1994 Pavement Preservation, 1994-12 15] Other Business: a] b] c] 16] Adjourn Dennis R. Kraft City Administrator TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA ADJ.REGULAR SESSION JULY 26, 1994 1. Roll Call at 7 : 00 P.M. 2 . Downtown Rehab Grant Applications: a] Real Gem Jewelry b] Masonic Lodge c] Toll Bridge d] Jerry's Bar e] Betti Lu's 3 . Other Business : a] b] 4 . Adjourn Dennis R. Kraft Executive Director MEMORANDUM TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator SUBJECT: Non-Agenda Informational Items DATE: July 22, 1994 1] Attached is a letter from George Bentley to Barry Stock regarding the vehicle purchase project development plan. 2) Attached is the Building Activity Report for the month of June, 1994. 3] Attached are the minutes of the Board of Adjustments and Appeals for July 7, 1994. 4] Attached are the minutes of the Planning Commission for July 7, 1994. 5] Attached is a memo from the Planning Director regarding the Comprehensive Plan Amendment for the Jackson Township area North of the Shakopee Bypass. 6] Attached is a letter from Amzak Cable regarding an adjustment (reduction) in regulated equipment charges, as required by the Federal Communications Commission (FCC) . 7) Attached is the Police Newsletter for Council review. 8] Attached is a memo from the City Attorney addressing three questions that have been raised relative to a referendum for a community center. G.C. BENTL EYASSOC. INC. 7525 Mitchell Rd., Ste. 216 Eden Prairie, MN 55344 (612) 937-3502 July 8, 1994 MEMO TO: Barry Stock, City of Shakopee FROM: George Bentley i4PC.�h �; SUBJECT: Vehicle Purchase Project Development Plan The decision by Shakopee to proceed with the purchase of new transit vehicles requires the preparation of a Project Development Plan. This plan is designed to outline the steps necessary to progress from concept to final vehicle delivery and operation. The Minnesota Valley Transit Authority (MVTA) will be following a vehicle purchase process simultaneous with Shakopee, and many of the steps in the process will be done by MVTA, thus saving Shakopee time and effort, since the requests will be handled as one, whenever possible. Each step of the plan implementation will require detail, and in most cases documentation, for audit verification and for City Council approvals and/or updates. Careful records should be maintained in the event of a legal challenge to the bidding process, for RTB/Met Council review, or for other unanticipated requirements. The following Project Development Plan lists the chronological steps in the vehicle procurement process, with target dates as appropriate, and specifies to what degree Shakopee needs to be directly involved. PROJECT DEVELOPMENT PLAN 1. Formation of project team (As soon as possible) - George Bentley - Beverly Miller (or designate) - Attorney - Technical specialist (specifications, mechanical details) ** Shakopee does not have to be directly involved as a member of the project team, but will be kept appraised of the team's activities 2. Vehicle needs determination (To begin as soon as possible, will take 2-4 weeks, will probably be updated until bids are advertised) - Seating capacity - Vehicle sizes - Number of Vehicles - Nature of vehicle use (DAR, circulator, express, etc. ) ** This will need to be done with Shakopee GOVERNMENT AFFAIRS • LEGISLATIVE AFFAIRS • CONSULTING Project Development Plan - Page 2 3. Prepare specifications (To begin as soon as possible, will continue until bids are advertised) - Specs for large vehicles (if included) - Specs for small vehicles - Add-on equipment • Fare boxes • Radios • MDTs (optional) • Fire extinguishers, blood pathogen kits, etc. - Painting and design of vehicles - Develop cost estimates ** Shakopee will need to agree with the specifications and add-on equipment for its system. 4. Address vehicle storage, maintenance and insurance issues (To begin as soon as possible, will continue until preparation of funding request. May require ongoing negotiations beyond RTB phase. ) - Identify storage facility - Develop costs (operations, maintenance, etc. ) - Prepare maintenance plan - Obtain insurance options and cost estimates ** Shakopee will need to fully address this item. 5. Develop funding request to RTB (Aim for September 1, 1994 completion target) - Cost/benefit analysis - Storage and maintenance plan - Needs analysis - Cost estimates Shakopee will need to fully address this item. 6. Present funding request and specifications to RTB; seek approval (September 1 through September 30) ** Shakopee will want to participate in this joint funding request. 7. Prepare bid documents (August through September) ** If Shakopee vehicles are consistent with MVTA vehicles (likely) then this stage will be done by MVTA. 8. Receive RTB approval. 9. Request public bids (October 1, 1994) - Advertising of bids - Legal postings - Mailings to likely bidders Project Development Plan - Page 3 ** Shakopee will need to authorize bidding and bidding procedure 10. Optional: Hold pre-bid conference (October 15, 1994) 11. Shakopee City Council approves winning bid, or rejects bids requiring revision of specifications and a re-bid (November 1, 1994) 12. Contract signed and Order to Proceed given (November 5, 1994) - This is the point of no return ** Shakopee will need to participate in the contract approvals 13. Ordering of add-on equipment (November 5, 1994 through vehicle delivery, depending upon vehicle timetables) (* This can be done in conjunction with MVTA 14. Negotiate operations-only contract with transit provider, or re-bid contract (November 5, 1994, until new vehicle operations begin) ** Shakopee will need to negotiate its own contract 15. Monitor vehicle manufacture (Throughout manufacture period) - View vehicle factory and similar vehicles in operation - Finalize interior treatments, colors, etc. - Manage any necessary change orders - Assure vehicles are proceeding on schedule • Much of this will be done by MVTA, but Shakopee will need to agree on treatments and colors, and will have to approve change orders, if any. 16. Finalize vehicle storage, maintenance and insurance (prior to delivery) - Negotiate necessary contracts - Finalize maintenance plan - Finalize insurance sok Shakopee will need to address these items. 17. Final vehicle delivery (will probably range from 5-9 months from date of Order to Proceed, vehicles will likely arrive at staggered times) - Delivery location determination - Timing of delivery ** This can be done in conjunction with MVTA 18. Retrofitting of add-on equipment (After vehicle delivery, will take approximately 2 weeks) ** This can be done in conjunction with MVTA Project Development Plan - Page 4 19. Vehicles painted (Approximately 2 weeks) ** This can be done in conjunction with MVTA 20. Vehicles begin service (Approx. September 1, 1995, some may be ready for service earlier, depending on delivery) CONSIDERATIONS The specific order of items in the Project Development Plan may need to be altered from time to time in order that work can progress while awaiting information on one or more items. Also, additional items will certainly arise as the process moves forward. The intent of this Plan is to identify the primary items to be considered. Approvals from the Commission or Council are not required of every item in the Plan, but to assure that decision makers are part of the overall process, Commission/Council approval should be sought for the following items: • Number of vehicles, size of vehicles • Integration of MDT technology into the system • Approval of vehicle design • Approval of cost estimates • Approval of storage and maintenance facilities • Approval of a maintenance plan • Approval of funding amount to be forwarded to the RTB • Bid dates • Approval or rejection of bids • Awarding the Contract and Order to Proceed • Approval of new service contract (approval of contract process as well) • Approval of any change orders Specific requirements for City Council action should be reviewed by an attorney. It would be useful to plan a section of each Commission agenda for an update on the procurement process, and to deal with any necessary approvals. City Council updates can be less frequent, but Council Members should be kept appraised of the process via written updates. I will be working with MVTA to establish the project team very soon. If you would like to participate in these meetings let me know. If you have any questions please call me at any time. Thank you. 411111 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - JUNE 1994 June 1994 June 1993 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 21 82 7 , 361, 003 14 70 5, 894 , 749 Single Family-Septic 3 14 2 , 827, 889 3 13 1, 531, 270 Multiple Dwellings 1 4 1, 193 , 504 - 11 1, 543 , 322 (# Units) (YTD Units) (4) (16) - (-) (26) - Dwelling Additions 28 82 337 , 313 16 46 250, 979 Other - 12 831, 828 6 9 31, 731 New Comm. Bldgs 1 9 1, 285, 716 2 3 8, 635, 000 Comm. Bldg. Addns. - 2 250, 000 - 3 159,750 New Industrial-Sewered - - - - - - Ind. Sewered Addns. - 1 600, 000 - 1 2 , 549, 300 New Industrial-Septic - - - - - - Ind. Septic Addns. - - - - - - Accessory/Garages 4 19 140,713 4 20 352, 470 Signs & Fences 16 66 95, 156 11 50 56, 951 Fireplaces/Wood Stoves - 6 12,863 - 2 3 ,700 Grading/Foundation 4 11 579, 070 1 2 4, 500 Moving 2 3 - - - - Razing - 3 11, 150 1 7 73, 813 Remodeling (Res. ) 5 25 140, 552 3 14 72, 195 Remodeling (Comm/Ind. ) 6 23 1,949,519 4 31 2 , 097, 220 TOTAL 91 362 17 , 616, 276 65 282 23 ,256, 950 No. YTD. No. YTD. Electrical 63 263 54 305 Plumbing & Heating 111 372 61 330 Total dwelling units in City after completion of all construction permitted to date 5, 118 CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN JUNE, 1994 10636 G. F. Juergens Const. 2072-76-80-84 Vierling Dr.E. Townhomes 311,100 L 1-4 B 8, Dalles Townhome 10637 Randy Hayes 1482 Roundhouse Circle Deck 1,120 10638 Beth Lau 1386 Primrose Lane Deck 1,344 10639 Robert VanderHagen 1228 Dakota Street Deck 2,240 10640 James Verbeke 1332 Thistle Lane Deck 1,680 10641 Voigt House Movers 1124 E. 2nd Avenue Move House 10642 Voigt House Movers 208 Atwood Street Move Garage 10643 Glen Ladwig 9085 13th Ave. East Garage 3,000 10644 Joyce Towery 520 West 7th Avenue House 85,000 L 8 B 95, Shakopee City 10645 M.W. Johnson 2133 Pike Lake Road House 173,800 L 7 B 1, Meadowbrook Run 10646 Brian Evers 1214 Tyler Street Porch 5,000 10647 Edward Kirchoff 1188 Heritage Drive E. Deck 1,512 10648 David Sand 1184 Merritt Court Steps 892 10649 Richard Schroers 504 Mint Circle Addition 29,789 10650 Ivy Ranzau 1804 Granite Drive Fence 2,190 10651 Dodd Ginn 1161 Naumkeag Street Garage 5,400 10652 Tom Fox 1284 Diamond Court Deck 2,772 10653 Larry Roth 1196 Sapphire Lane Deck 1,176 10654 Kent DeBlieck 1290 Sapphire Lane Deck 4,000 10655 David Dussik 1124 Dakota Street Deck 1,708 10656 Lawrence Farrell 2093 Austin Circle Deck 3,192 10657 Novak Fleck 1576 Primrose Lane House 95,184 L 16 B 3, Meadows 9th 10658 Novak Fleck 1631 Primrose Lane House 87,088 L 3 B 4, Meadows 9th 10659 Novak Fleck 1486 Primrose Lane House 116,015 L 14 B 3, Meadows 9th 10660 Novak Fleck 1528 Thistle Lane House 84,085 L 7 B 1, Meadows 9th 10661 Novak Fleck 1536 Primrose Lane House 73,793 L 15 B 3, Meadows 9th 10662 Novak Fleck 1731 Primrose Lane House 103,660 L 7 B 4, Meadows 9th s 10663 Novak Fleck 1674 Sage Lane House 94,575 L 9 B 4, Meadows 9th 10664 Michael J. Crowe, Inc. 4500 Valley Ind. Blvd. Grading 4,000 10665 Michael Menke 1145 Menke Circle House 127,637 L 9 B 4, Prairie View 3rd 10666 Wayne Olson 1241 Sapphire Lane Deck 1,176 10667 Mitchell DuBois 1086 Madison Street Fence 500 10668 Michael Dixon 813 East 7th Avenue Deck 600 10669 Gus Khwice 1583 East 1st Avenue Sign 50 10670 Lawrence Sign 580 S. Marschall Road Sign 1,600 10671 Rick Sames 760 West 7th Avenue Deck 2,800 10672 Ricky Rogney 1808 Ruby Circle Deck 2,688 10673 Steve Nicholas 1237 Granite Court Deck 3,000 10674 Novak Fleck 708 Mound Street House 70,445 L 4 B 2, Meadows 9th 10675 Novak Fleck 1616 Primrose Lane House 82,774 L 17 B 3, Meadows 9th 10676 Novak Fleck 1696 Primrose Lane House 86,384 L 19 B 3, Meadows 9th 10677 G. M. Kassen 4700 Valley Ind. Blvd. Roof repair 94,000 10678 Ryan Construction 8700 13th Avenue So. Office/Shop 175,000 10679 Novak Fleck 1651 Primrose Lane House 105,072 L 4 B 4, Meadows 9th 10680 Larry Rademacher 1970 Davis Court Pool/Deck 2,500 10681 John Bardon 1048 Jackson Street Window 288 10682 Curt Ware 612 East 8th Avenue Fence 500 10683 David Kohout 1047 Eastview Circle Deck 1,568 10684 Matt Fink 837 West 5th Avenue Steps 25 10685 Jeffrey Sexton 1836 East 10th Avenue Window 900 10686 Keith Clemens 4751 Eagle Creek Blvd. Garage 9,212 10687 Phil Raner 1240 Pioneer Lane Fence 500 10688 Stan Pint 1252 Miller Street House 90,924 L 12 B 2, Parkview 1st 10689 Allen Homes 1558 Thistle Lane House 104,000 L 8 B 1, Meadows 9th 10690 Lawrence Wrights 1412 West 10th Avenue Deck 1,393 10691 G. P. & Son 835 West 1st Avenue Awning 6,200 10692 Northfield Const. 428 So. Holmes Remodel 50,000 10693 City of Shakopee E. of C.R. 77 Grading 83,000 10694 Troy Lundell 758 Dakota Circle Fence 1,500 10695 Midwest Fence 2300 Onyx Drive Fence 5,000 10696 Norman Monroe 312 East 1st Avenue Sign 700 10697 Novak Fleck 718 Mound Street House 84,271 L 5 B 2, Meadows 9th 10698 McKnights & Assoc. 3492 Westridge Drive House 200,000 L 2 B 4, Westridge Lake Estates 10699 Detail Home Bldrs. 1925 Granite Drive House 87,839 L 1 B 1, Heritage Place 4th 10700 Laurent Builders 1192 Polk Street House 68,941 L 1 B 1, Minnesota Valley 7th 10701 VSI Construction 327 So. Marschall Road Remodel 98,719 10702 Valley Rec. Products 240 So. Shumway Remodel 300,000 10703 Paramount Homes 3482 Westridge Drive House 170,000 L 1 B 4, Westridge Lake Estates 10704 Novak Fleck 1711 Primrose Lane House 74,355 L 6 B 4, Meadows 9th 10705 Novak Fleck 1541 Primrose Lane House 77,176 L 1 B 4, Meadows 9th 10706 Greystone Construction 1266 East 1st Avenue Remodel 67,000 10707 Mn. Valley Fence 703 E. Shakopee Avenue Fence 1,100 10708 Nordquist Sign Co. 800 Industrial Circle Sign 2,000 10709 Robert Ostlund 2684 Lakeview Drive Deck 2,548 10710 John Kechely 1377 Primrose Lane Deck 1,800 10711 Richard Klein 621 McDevitt Garage 4,480 10712 Westridge Bay Co. Westridge Drive Sign 10,000 10713 Robert Friendshuh 8th & Fuller Street Grading 3,000 10714 Nordquist Sign Co. 327 So. Marschall Road Sign 8,400 10715 Tim Rein 306 Sommerville Street Addition 40,500 10716 Thomas Menden 919 So. Market Porch 8,000 10717 David Seiberlich 1204 Sunflower Circle Deck 2,352 10718 Hubert Hommer 1271 Maxine Circle Remodel 10,000 10719 Novak Fleck 1607 Thistle Lane House 75,318 L 6 B 3, Meadows 9th 10720 James Bohar 1112 Legion Street Deck 800 10721 Cole VanHorn 437 E. 4th Avenue Fence 2,464 10722 Cole VanHorn 339 W. 1st Avenue Signs 500 10723 Doug Bell 137 No. Naumkeag Sign 400 10724 Olson Co. Scherer South Grading 130,000 10725 Robert Doheny 1482 Sage Lane Remodel/Deck 15,082 10726 Robbie Kupietz 1207 Vierling Court Deck 2,500 Total: $3,956,796 OFFICIAL PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, Minnesota July 7, 1994 MEMBERS PRESENT: Madigan, Mars, DuBois, Christensen, Joos MEMBERS ABSENT: None STAFF PRESENT: Lindberg Ekola, Planning Director Paul Bilotta, Senior Planner Terrie Sandbeck, Assistant City Planner Dave Nummer, Staff Engineer Lisa Anderson, Recording Secretary I. ROLL CALL Chrmn. Mars called the meeting to order at 7 : 32 p.m. Roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was approved as presented. III. APPROVAL OF JUNE 9, 1994, MEETING MINUTES The meeting minutes were approved as presented with Comm. Joos abstaining from the vote. IV. RECOGNITION OF INTERESTED CITIZENS Chrmn. Mars recognized anyone in the audience wishing to speak on any item not on the agenda. There was no response. V. PUBLIC HEARING: TO CONSIDER AN APPLICATION FOR AN 11.8' VARIANCE FROM THE FRONT YARD SETBACK REQUIREMENT OF 50' FROM A MINOR ARTERIAL STREET, AND A VARIANCE FROM THE ACCEPTABLE EXTERIOR BUILDING MATERIAL REQUIREMENTS AT 800 W. 1ST AVENUE - RAHR MALTING COMPANY - RESOLUTION NO. PC- 684 . Chrmn. Mars opened the public hearing regarding this matter. The Planning Director provided a brief summary regarding this matter. He stated that the applicant is requesting a two part variance: first, regarding the front yard setback; and, second, regarding building materials. Six criteria are needed to be met in order for approval of this variance. Minutes of the Page-2 Board of Adjustment and Appeals July 7, 1994 Highway 169 increased in size and the need for additional right-of-way occurred. What the applicants are proposing is to expand their structure to be in line with the existing load out that's on the site at this time. Staff reviewed the request for the variance on the building materials. Staff recommends approval of the application for a variance to City Code Section 11. 03, Subd. 11, Property Abutting Highways, and City Code Section 11.60, Subd. 5, Acceptable Building Materials, subject to the following conditions: 1. The building shall encroach into the required 50 foot front yard setback no more than the existing structure, a distance which staff has determined to be approximately 11.8 feet. 2. The exterior building material for the existing railroad load out building shall be treated to match in appearance the off white enamel steel clad material used for the portions of the 1992 malt tower building and the addition shall be constructed of this same material. The applicant, Dan Hennes, Plant Manager, Rahr Malting Company, 921 South Clay Street, Shakopee, MN, approached the podium. He stated that he would like to extend an existing shed, and the reason for it is that they have installed a new loading system for a dust control. He stated that cars have gotten bigger, and with their new loading system, instead of having multiple spouts, the cars are channeled in slowly to reduce the dust. He stated that he would like to put a lean-to on one end and a shed on the far end to eliminate exposure and eliminate dust. Chrmn. Mars asked about the landscaping around this building. The applicant stated that he met with the highway department and he can't plant any trees along the highway there. He stated that a letter is on file with the City stating this fact. We will be doing landscaping on the far end when the new malting house is in operation. Motion: Comm. Joos/Madigan offered a motion to close the public hearing. Vote: Motion carried unanimously. Motion: Comm. Christensen/DuBois offered Variance Resolution PC-684, a Resolution Approving a Variance to Minutes of the Page - 3 Board of Adjustment and Appeals July 7, 1994 the City Code Section 11. 03 , Subdivision 11, Property Abutting Highways and Section 11. 60, Subdivision 5, Acceptable Building Materials. Vote: Motion carried unanimously. VI. PUBLIC HEARING: TO CONSIDER AN APPLICATION FOR A 12 FOOT VARIANCE FROM THE REQUIRED 30 FOOT FRONT YARD SETBACK IN ORDER TO BUILD AN ADDITION AND DECK ONTO THE HOUSE AT 910 EAST EIGHTH AVENUE — MARY ZORN — RESOLUTION NO. PC-688. The Assistant City Planner provided a brief update regarding this matter. She stated that the applicant is requesting a 12 foot variance to construct a 16 by 20 foot addition, as well as a 12 by 20 foot deck, onto the west side of the home. The site is located on the southeast corner of the intersection of 8th Avenue and Dakota Street. If the variance request were approved, the addition and the deck would be 12 feet into the required 30 foot front yard setback, and 18 feet from the property line along Dakota Street. She stated that staff met with the property owner on April 2nd to discuss the possibility of using the average prevailing setback computation. However, the average setback is 30 feet for the homes on the block face adjacent to Dakota. Therefore, this provision is not of help to the applicant. She stated that staff recommends the denial of this application because the criteria necessary for granting variances cannot be satisfied. There was a brief discussion regarding the location of the house on the property. The Assistant City Planner explained that the ordinance states a need to have a 30 foot front yard setback. However, the street side yard is allowed to have only a 20 foot setback. The street side yard is the side of the lot adjacent to east Eighth avenue. She also stated that the orientation of the house has nothing to do with the Zoning Ordinance's definition of the "front" yard. The Planning Director gave a brief explanation of the purpose of setbacks. Burl Zorn, 910 Eight Ave. , Shakopee, MN, approached the podium. He stated that a correction needed to be made regarding the footage of the variance. The proposed variance is only ten feet and in the narrative of the application it states that it is twelve feet. He argues that certain circumstances do exist and that of the four properties on Eighth Avenue and Dakota, three of them are Minutes of the Page-4 Board of Adjustment and Appeals July 7, 1994 closer to Dakota at this time than when he would be at the completion of construction. The applicant went through each of the criteria and gave his objection to each. He stated that the approval of this variance will enhance the property values in the area and should be valuable to everyone concerned. He requested that the proposed construction be allowed by the granting of this variance, as well as to improve the property values in the immediate area. The building materials of the proposed addition will conform to the code on the existing property. He asked the Planning Commission to grant this proposal. The Planning Director provided a brief summary of how variances work and a description of the ordinances. He stated that the City receives comments from the police department in terms of traffic safety regarding similar situations. Comm. Christensen suggested going back and looking at the ordinance in regard to corner lots. Mat Lehman, 815 East Eighth Avenue, Shakopee, MN, approached the podium. He pointed out on a map that the "front" of the applicant's house is actually the side of the house, what you see is a wall with a fireplace. Comm. Christensen asked whether or not it would be more detrimental to the properties in that area or the visual aspect to that area to build along the front of the house and then it would be quite a bit in front of the other houses facing Eighth Street. The Assistant City Planner stated she didn't know whether or not that be more detrimental in that circumstance. However, she added that it would be detrimental to grant a variance such as this, because it would be setting a precedent which would be detrimental to the zoning ordinance itself. The Planning Director stated that staff would research the building permit files and the other corner lots. Shawn Drill, 1028 Goldenrod Lane, Shakopee, MN, approached the podium. He asked if the crucial point is that of traffic safety, and asked if there is a provision that already would deal with what the minimum requirement would be in regard to a clear traffic visibility line. Minutes of the Page- 5 Board of Adjustment and Appeals July 7, 1994 The Planning Director responded that there are visibility triangles that are addressed in the new Zoning Ordinance. Traffic visibility triangles are a helpful tool and will be brought into the new Zoning Ordinance. Motion: Comm. Joos/Christensen offered a motion to continue the public hearing to the August Planning Commission meeting to allow for more information as far as the setbacks for the four corners in that same area. Chrmn. Mars indicated he would like to see the safety triangle put on the diagram. Comm. Christensen would like to know whether or not it makes a difference for safety reasons if the applicant were to push out ten feet on the Eighth Street side, as since that is what the ordinance would allow if it were interpreted as the "street side yard" . Motion: Motion carried unanimously. XII. PUBLIC HEARING TO CONSIDER AN APPLICATION FOR A 5 ' VARIANCE FROM THE REAR YARD SETBACK REQUIREMENT OF 30' IN ORDER TO ADD A SCREEN PORCH ONTO THE RESIDENCE AT 979 GOLDENROD LANE. — DENNIS KRAMPOTICH — RESOLUTION NO. PC- 688. Chrmn. Mars opened the public hearing regarding this request. The Planning Director provided a brief summary regarding this matter. He stated that the subject site is also a corner lot. He discussed the six criteria which are needed for approval. He stated that the applicant is requesting approval of the variance in order to construct a 14 by 14 foot addition. Staff has identified that the current set backs were in place at the time the property was purchased by the applicant. In staff's review of the findings, staff feels that granting of this variance would confer a special privilege to the property owner which is not available to others. The applicant, Dennis Krampotich, 979 Goldenrod Lane, Shakopee, MN, approached the podium. He stated that he had letters from the neighbors that are directly affected by the screen porch which say that they wouldn't mind if one was built. There is no neighbor objecting to it. He stated that he has an extraordinary circumstance. The applicant took an average of the lot depths in that area. He stated that the City is setting a precedent where we are allowing no one to have a variance. Minutes of the Page - 6 Board of Adjustment and Appeals July 7, 1994 Motion: Comm. Joos/DuBois offered a motion to close the public hearing. Vote: Motion carried unanimously. Motion: Comm. Joos/Madigan offer Variance Resolution PC-688 , a Resolution Approving a 5' Variance to Section 11. 26, Subdivision 5.B. Vote: Motion failed with Comm. DuBois voting in favor of the motion, and Comm. Madigan, Christensen, Mars, and Joos voting against the motion. VIII. PUBLIC HEARING: TO CONSIDER AN APPLICATION FOR A VARIANCE OF 114 SQUARE FEET FROM THE MAXIMUM 150 SQUARE FEET OF SIGNAGE ALLOWED FOR A FREE STANDING SIGN AT 6220 HWY. 101 SOUTH — CAN AM RECREATIONAL VEHICLES — RESOLUTION NO. PC- 689 . Chrmn. Mars opened the public hearing regarding this request. The Assistant City Planner provided a brief update regarding this matter. She stated that the applicant is requesting a variance in order to increase the size of an existing freestanding sign. The existing sign reads "Landy's RV's" , and the applicant would like to add 60 square feet of additional sign area to the bottom of the sign. The sign ordinance allows up to 150 square feet of area on freestanding signs, and the height is limited to 20 feet. According to the information submitted by the applicant, the existing sign measures two feet in height and already contains 204 square feet. Don Weber, Burnsville, MN, manager of CAN AM Recreational Vehicles, Shakopee, MN, approached the podium. He showed a diagram of the area and gave a summary or description of the property. He stated he is not asking for any height to the sign, but is trying to build a sign that' s 250 square feet for two separate companies located on the lots. He stated that he receives a number of complaints from customers who are trying to locate them. He has had deliveries go to the wrong location. He stated that the address cannot be seen from the road because it is set so far back. Another concern the applicant stated is that without a permanent sign out front, his facility looks like a temporary company. The Assistant City Planner stated it is not an option for the applicant to put up another freestanding sign because for every property there is only one allowed. There is Minutes of the Page - 7 Board of Adjustment and Appeals July 7, 1994 an option available, and that is for Landy's to reduce the amount of signage they already have. However, the applicant stated he has already asked them about this, and they are not willing to do that. Comm. Joos asked if they were to grant this request, would that sign be allowed to stay there if Landy's ever left. The Assistant City Planner stated that the variance would be applicable for the life of the sign. Motion: Comm. Joos/Madigan offered a motion to close the public hearing. Vote: Motion carried unanimously. Motion: Comm. Joos/Madigan offered Variance Resolution PC-689 , a Resolution Approving a 114 Square Foot Variance to Section 4 . 30, Subd. 4 .B (2) , Items A and B. Vote: Motion failed unanimously. IX. OTHER BUSINESS There was no other business which needed to be discussed. X. ADJOURNMENT The meeting adjourned at approximately 9 : 14 p.m. OFFICIAL PROCEEDINGS OF THE SHAKOPEE PLANNING COMMISSION Regular Session Shakopee, Minnesota July 7, 1994 MEMBERS PRESENT: Madigan, Joos, Mars, DuBois, Christensen MEMBERS ABSENT: None STAFF PRESENT: Lindberg Ekola, Planning Director Paul Bilotta, Senior Planner Terrie Sandbeck, Assistant City Planner Dave Nummer, Staff Engineer Lisa Anderson, Recording Secretary Y. ROLL CALL Chrmn. Joos called the meeting to order at 9 : 30 p.m. The roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was approved as presented. III. APPROVAL OF THE JUNE 9, 1994, MEETING MINUTES The minutes of the June 9 , 1994 , meeting were approved as presented, with Chrmn. Joos abstaining from the vote due to his absence from the meeting. IV. RECOGNITION OF INTERESTED CITIZENS Chrmn. Joos recognized anyone in the audience wishing to speak on any item not on the agenda. There was no response. V. APPROVAL OF CONSENT AGENDA Motion: Comm. Christensen/Mars offered a motion to approve the Consent Agenda as presented. Vote: Motion carried unanimously. VI. PUBLIC HEARING CONTINUED: TO CONSIDER THE PRELIMINARY PLAT OF EAGLE CREEK BLUFF ADDITION, LOCATED EAST OF CR 18 AND SOUTH OF BOILING SPRINGS LANE. - VANZEE HOMES, INC. Chrmn. Joos opened the public hearing regarding this request. The Assistant City Planner provided a brief summary regarding this issue. She stated that at the April meeting, the Planning Commission continued the public hearing regarding this Preliminary Plat until the proposal met the requirements of the Wetlands Act of Minutes of the Page - 2 Shakopee Planning Commission July 7, 1994 1991 . Although the Certificate of Exemption has now been issued, a number of other issues have come up which affect this proposed development, including the need for an Environmental Assessment Worksheet (EAW) to be performed. She stated that staff recommends that the Planning Commission continue the public hearing to the first meeting after the completion of the EAW process. Motion: Comm. Mars/Madigan offered a motion to continue the public hearing to the first meeting after the completion of the EAW process. Vote: Motion carried unanimously. VII. PUBLIC HEARING CONTINUED: TO CONSIDER THE PRELIMINARY AND FINAL PLAT FOR THE SCHERER SOUTH ADDITION PLANNED UNIT DEVELOPMENT, LOCATED NORTH OF 4TH AVENUE, SOUTH OF HWY 101 AND WEST OF CERTAINTEED. — SCHERER BROTHERS LUMBER. Chrmn. Joos opened the public hearing regarding this request. The Assistant City Planner provided a brief summary regarding this matter. She stated that since the time the applicant submitted the original request, they have decided to incorporate additional land into the plat and have withdrawn their original application. Due to advertising and notification requirements, staff recommends that the public hearing be closed. She added that a new public hearing will be advertised when the new applications and legal descriptions are submitted. She stated that staff recommends that the Planning Commission close the public hearing, and take no action regarding this request. Motion: Comm. DuBois/Mars offered a motion to close the public hearing. Vote: Motion carried unanimously. VIII. PUBLIC HEARING CONTINUED: TO CONSIDER THE PRELIMINARY AND FINAL DEVELOPMENT PLAN FOR THE PRAIRIE BEND PLANNED UNIT DEVELOPMENT, LYING SOUTH OF EAST 4TH AVENUE AND SOUTH AND WEST OF THE KNIGHTS OF COLUMBUS HALL. — SIENNA CORPORATION. Chrmn. Joos opened this public hearing regarding this request. The Senior Planner provided a brief summary regarding this matter. He stated that this case was continued from the June 4th, Planning Commission meeting. At the request of Shakopee Public Utilities (SPUC) , staff's Minutes of Nie PEW- 3 Shakopee Planning Commission July 7, 1994 original recommendation included a condition that all street trees be planted outside of the right-of-way. In recent discussions, SPUC has decided that this request may have been excessive given the size of the right-of- way. For this reason, staff would like to modify this condition to allow street trees to be planted within the right-of-way subject to City Engineer approval of the locations. He stated that staff recommends the approval of the Preliminary and Final Development Plans for the Prairie Bend Planned Unit Development, subject to conditions. Mr. Jim Johnston, 4940 Viking Drive, Minneapolis, MN, approached the podium. He stated that he had no comments, but that he would be available for any questions. Mr. Harry Weinandt, 1259 Maxine Circle, Shakopee, Minnesota, approached the podium. He stated his concern regarding the Knights of Columbus hall. He stated that the applicant is proposing a collector street from 4th Avenue to County Road 16, and at the last meeting it was stated that there would be five thousand vehicles per day on that road. He predicts that there will not be five thousand vehicles per day on that road if its not extended north to TH 101. However, this job will never get done. Comm. Christensen asked staff to review how the problem with access and egress to this property was solved. The Staff Engineer gave a brief explanation regarding this matter. He stated that the applicant submitted a petition has received City Council approval. He stated that the project has been ordered and it is under design at this time. The street designs have been ordered from Fourth Avenue to tie into County Road 16 and Roundhouse Road. Motion: Comm. Christensen/DuBois offered a motion to close the public hearing. Vote: Motion carried unanimously. Motion: Comm. DuBois/Christensen offered a motion to recommend to the City Council the approval of the Preliminary and Final Development Plan of the Prairie Bend Planned Unit Development, subject to the following conditions: 1. All driveways and watermains shall be constructed as shown on the attached plans or in accordance with the provisions of the Uniform Fire Code, whichever is greater. Minutes of the Page- 4 Shakopee Planning Commission July 7, 1994 2 . A variance to Section 11. 28, Subd. 5, be approved to reduce the minimum front yard setback in the multi-family and assisted living areas from 50 feet to 40 feet. 3 . A variance to Section 11.28, Subd. 5, be approved to implement the following minimum requirements for all single family areas: Min. lot area: 9, 000 ft. Min. lot width: 60 ft. Min. lot depth: 100 ft. Min. front yard: 30 ft. Min. side yard: 10 ft. Min. street side yard 20 ft. Min. rear yard: 30 ft. 4 . All lots without public street frontage will be redrawn into multi-building lots that have sufficient street frontage to satisfy City Codes prior to the approval of the final plat for the area. 5. The developer enters into an access agreement that prohibits direct access from individual lots onto 4th Avenue and Sarazin Street except for the two (2) access points shown in the Assisted Living Development area. 6. The proposed park dedication and trail construction will be accepted in lieu of the City's standard park dedication requirements. 7. No building permits will be issued for lots that are not served with sewer and water service and a minimum of a gravel base roadway. All such improvements shall be approved by the City Engineer. 8 . The developer agrees to waive the right to protest assessments for costs to construct drainage crossings to serve this development. 9. All street trees and other landscaping shall be planted outside the public right-of-way. 10. Any variations to the landscaping plan shall be approved by the Planning Director. Vote: Motion carried unanimously. Minutes of the Page - 5 Shakopee Planning Commission July 7, 1994 IX. PUBLIC HEARING: TO CONSIDER THE PRELIMINARY PLAT FOR PRAIRIE BEND ADDITION, LYING SOUTH OF EAST 4TH AVENUE AND SOUTH AND WEST OF THE KNIGHTS OF COLUMBUS HALL. — SIENNA_ CORPORATION. Chrmn. Joos opened the public hearing regarding this request. The Senior Planner provided a brief summary regarding this matter. He stated that the applicant has submitted a letter outlining their reasons for creating lots that do not have street frontage. Since this issue is largely one of legal fine details and does not have any impact on the design of the project, staff does not have significant reservations regarding the applicant' s request provided sufficient guarantees can be created to satisfy the City Attorney and City Clerk. Staff has modified the recommended condition to allow the applicant to submit a proposal to the City Attorney and other City staff. If for some reason this should run into difficulties, the condition would still allow the applicant to submit the final plat with revised lot lines, as originally recommended. He stated that staff recommends the approval of the Preliminary Plat of Prairie Bend, subject to conditions. Motion: Comm. Christensen/DuBois offered a motion to close the public hearing. Vote: Motion carried unanimously. Motion: Comm. Mars/Madigan offered a motion to recommend to the City Counsel the approval of the Preliminary Plat of Prairie Bend subdivision subject to the following conditions: 1 . "Sarazin Lane will" be renamed "Greenway Avenue" and "Parkway Avenue" prior to the approval of a Final Plat covering this street's r-o-w. 2 . Block 3 will be renumbered to eliminate duplicate lot numbers and return to an ordered sequence prior to the approval of a Final Plat for Block 3 . 3 . Outlot B will be identified as "Park" land on the final plat for this area. 4 . Multi Family and Assisted Living lots will be reconfigured prior to the approval of a Final Plat to ensure that all lots have street access. Minutes of the Page - 6 Shakopee Planning Commission July 7, 1994 5 . Sidewalks and trail improvements will be made by the developer as shown on the PUD plans. Vote: Motion carried unanimously. The applicant, Mr. Jim Johnston, approached the podium to thank the Planning Commission and staff for all their hard work regarding this matter. X. PUBLIC HEARING: TO CONSIDER AN AMENDMENT TO THE CITY'S 1980 COMPREHENSIVE PLAN TO CHANGE THE LAND USE ON A 20 ACRE PARCEL FROM MULTI—FAMILY RESIDENTIAL TO A COMMERCIAL DESIGNATION. THE PROPERTY IS LOCATED NORTH OF THE INTERSECTIONS OF CR 16, ROUNDHOUSE CIRCLE, AND SARAZIN STREET. — MIDWEST COMMERCIAL DEVELOPMENT, INC. Chrmn. Joos opened the public hearing regarding this matter. Comm. DuBois excused herself from the Commission due to a conflict of interest regarding this request. The Senior Planner provided a brief summary regarding this matter. He stated that the applicant questioned staff as to the proper procedure for changing the zoning on this property to allow commercial development. Based on the fact that the property has been identified for multi-family development in both the 1980 and 1990 plans, staff felt the applicant would have great difficulty showing that a rezoning to commercial was in substantial conformance with the Comprehensive Plan. The applicant then requested an explanation of the process for changing the Comprehensive Plan. Staff explained the citizen- initiated Comprehensive Plan process and indicated that there would likely be a negative recommendation from the staff. He added that the applicant has chosen to proceed with this request. The Senior Planner also stated that with a Comprehensive Plan Map Amendment, the Planning Commission must not only look at site-specific issues, but also the impact on the City as a whole. It is not enough for the applicant to show that the proposed change is feasible or even that it will not negatively impact the surrounding properties. The applicant must show that the base assumptions behind the City-wide Comprehensive Map preparation are incorrect. Mr. Scott Ericson, Midwest Commercial Development, Inc. , Eden Prairie, MN, approached the podium. He stated that he would like to explore the possibility of an Minutes of the Page- 7 Shakopee Planning Commission July 7, 1994 alternative to changing the Comprehensive Plan on this 20 acre parcel. The applicant gave a brief explanation regarding the alternative plan, and showed on a map how the property would be proposed to be developed. Chrmn. Joos asked staff if they have you seen this proposal before. The Planning Director stated that staff has reviewed this alternative and requested that this alternative and others be looked at in more detail. Comm. Christensen stated that she is reluctant to change the Comprehensive Plan unless it is absolutely necessary. The Senior Planner stated that what the applicant is proposing here is basically under the rules of the Comprehensive Plan. There are some issues that need to be looked into with greater detail. Mr. Jim Johnston, 4940 Viking Drive, Minneapolis, MN, approached the podium. He stated that he is the land owner most impacted by this, and yet he is very interested in it and thinks that there is some possibility to bring some needed services to the City. He stated that he would hope that the Planning Commission would not rule this alternative out without giving the applicant a good chance to meet with staff and go through the same process that he did. Comm. Christensen stated that the Planning Commission needs to be firm when it comes to changing the Comprehensive Plan. Motion: Comm. Madigan/Christensen offered a motion to close the public hearing. Comm. Madigan stated she would like to vote on this particular motion, and if this person has another plan they can bring this as a separate issue. Comm. Mars stated that by changing the Comprehensive Plan with a proposed PUD would be better than changing the Comp Plan. Vote: Motion carried unanimously. Motion: Comm. Madigan/Christensen offered a motion to recommend to City Council the denial of the request to change the land use designation of the subject property to commercial. Minutes of the Page- 8 Shakopee Planning Commission July 7, 1994 Vote: Motion for denial carried unanimously. XI. REVIEW: BMX BIKE TRACK - CUP RESOLUTION NO. PC-668, REVIEW OF CONDITION NO. 9. This item was approved unanimously under the Consent Agenda. XII. OTHER BUSINESS A. 1995 - 1999 Capital improvement program. The Senior Planner stated that the City Council's intent is to discuss this matter at the next Committee of the Whole (COW) meeting. Comm. Mars stated this is a big document and didn't feel he had enough time to look at it. Comm. DuBois concurred with Comm. Mars. The Senior Planner stated that one of the proposals is that staff has is to move the CIP process to a November to December time frame. This would enable both staff and Council enough time to consider everything. A brief discussion was had regarding this matter. Motion: Comm. Christensen/DuBois offered a motion to recommend this to the City Counsel. Vote: Motion carried unanimously. B. Comprehensive Plan Goals and Objectives. The Senior Planner stated that the Planning Commission has reviewed all sections and it appears six basic issues are remaining and a recommendation on each of the issues. Item P.12, "Land Use", 2.1.a: Consensus to eliminate this policy. Item P.13, "Land Use", 2 .2 .a: Consensus for Alternative 2 . Item P. 13, "Land Use", 2.2 .d: Consensus for Alternative 2 . Item P.14, "Land Use", 2 .3.a: Consensus for Alternative 1. Minutes of the Page - 9 Shakopee Planning Commission July 7, 1994 Item P. 18, "Transportation", 1. 3 .c: A brief discussion was had regarding this matter. A Consensus was made to bring this matter up for discussion at the next Planning Commission meeting. Item P. 18, "Transportation", 2 . 1.a: Consensus for Alternative 2 . C. Follow-up on June Meeting Requests (Verbal) City Walking Paths: The Planning Director stated that staff requested the City Engineer to look into the Upper Valley Drainageway trail maintenance. Posting for rezoning: Staff has checked with public works on this request. Staff will continue checking with the public works staff and try to find direction on this over the course of the next month or two. Enforcement - identifying monthly planning report: In terms of the Planning Commission, authority to revoke conditional use permits will be looked at closer in terms of enforcement of a possible long term project, or the possibility of another educational seminar on enforcement. Tree preservation: The Planning Director stated that this is a long term project that the City started four years ago. He added that staff feels that a part of that can get into the subdivision regulations and the Comprehensive Plan. XIII. ADJOURNMENT The meeting adjourned at approximately 11 : 37 p.m. 7D\J MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, Planning Director RE: Jackson Township Area North of the Shakopee Bypass Comprehensive Plan Amendment DATE: July 21, 1994 INTRODUCTION: City staff has submitted the Comprehensive Plan Amendment for the Jackson Township Annexation to the Metropolitan Council. Staff would like to briefly update the City Council on actions taken by the Metropolitan Council staff regarding the Comprehensive Plan Amendment. BACKGROUND: The Metropolitan Council's review process of comprehensive plan amendments includes an initial screening of an application for submittal adequacy. Metropolitan Council staff recently requested several items for additional input from City staff on the Jackson Township Annexation Comprehensive Plan Amendment. Attached is a copy of the letter from City staff addressing the concerns raised by the Met Council. Staff has also been informed that the complete submittal status for the proposed amendment has been achieved. The Met Council will now begin the formal review of the amendment. DISCUSSION: In the discussions for the Chaska Interceptor Agreement, it was suggested that staff submit the comprehensive plan amendment and the MUSA expansion request for the Jackson Township Area without incorporating the expansion into the 360 acre land trade. Staff tried submitting the Comprehensive Plan Amendment without incorporating the land area into the 360 acre trade area. The Met Council staff responded that it would not accept the Comprehensive Plan Amendment without the land trade. The Metropolitan Council staff cited that the MUSA expansion without the land trade would go contrary to the interim MUSA expansion policies. Being unsuccessful in this approach, staff responded with the attached letter to the Met Council indicating that the 173 acres would be deducted from the 360 acre trade area. It should be noted that the letter with this additional information was needed in order for the Met Council to determine that the submittal was complete and ready for a formal review. The land area for the Jackson Township Annexation, excluding the Shakopee Bypass, covers approximately 173 acres. Staff anticipates the area in Jackson Township will provide for approximately 2 years of single family growth, assuming a growth rate of 200 residential units per year. The remaining 200 acres left from the 360 acre land trade would provide an additional 2 - 3 years growth for 1 single family residential uses beyond the Jackson Township Annexation. The allocation of the remaining 200 acres, as well as the future staging areas of urban growth, will be addressed in the Comprehensive Plan process scheduled for review by the City Council in late summer. ACTION REQUESTED: No formal action is required at this time. Staff will continue to monitor the efforts of the Comprehensive Plan amendment review by the Metropolitan Council and report back to Council. 2 Pik SHAKOPE E June 27, 1994 Carl Schenk Metropolitan Council Mears Park Centre 230 East Fifth Street St. Paul, Minnesota 55101 RE: Proposed Comprehensive Plan Amendment For the Jackson Township Area North of the Shakopee Bypass Dear Mr. Schenk: This letter is in response to the items requested by the Metropolitan Council staff for the initial review of the City of Shakopee's proposed Comprehensive Plan Amendment. The intent of this letter is to provide the requested information in order for the Metropolitan Council to determine • that the submittal for the proposed Comprehensive Plan Amendment is complete. The complete submittal status will allow the formal Metropolitan Council review process to begin on June 28, 1994. The City of Shakopee has and will continue to apply the Metropolitan Council's Interim Strategy for non-point pollution control. This includes the application of National Urban Runoff Program (NURP) standards for the design of new stormwater ponds and the MPCA's Urban Best Management Practices, titled Protecting Water Quality In Urban Areas, to the review of any proposed development.occurring in the City to reduce non-point source pollutant loadings in stormwater runoff. In order to implement this stormwater policy, the City of Shakopee adopted policy Resolution No. 3567 on April 7, 1992, as a means to quickly implement the stormwater implementation strategy developed by the Metropolitan Council. The City has successfully implemented these standards since that time and the standards have become accepted practice by the development community. For example, 20 subdivisions have been approved by the City since April, 1992. In addition numerous grading permits and hundreds of building permits have also been approved with the NURP and BMP standards required. The approval of each of these subdivision plats has been conditional upon the approval of stormwater management plans which meet the NURP and BMP standards as approved by the City Engineer. Enclosed with this letter is a copy of Resolution No. 3567. The City is also working to incorporate the Metropolitan Council's Interim Strategy into the Comprehensive Planning process. The City is currently preparing an update to the Comprehensive Plan. The updated Comprehensive Plan will include the Interim Strategy requirements. City staff anticipates submitting the updated Comprehensive Plan by late fall of this year. CONLVUNTIY PRIDE SL\CE 1857 129 Hoirres Street So..:th Shakoptt.Stinnes;':_ 53374-11:" fit" _. F.AX Letter: Carl Schenk Page - 2 To address the stormwater issues in greater detail, the City hired OSM, Inc. to prepare a Comprehensive Stormwater Management Plan. The draft plan is currently being reviewed by the area water management organizations and the Lower Minnesota River Watershed District. A summary of the detailed Stormwater Management Plan will be incorporated into the City's Comprehensive Plan. Enclosed with this letter are policy statements from the draft Stormwater Management Plan which incorporates the Metropolitan Council's Interim Strategy. Following the completion of the overall City's Comprehensive Plan update as well as the Comprehensive Stormwater Management Plan, the City will update the City Code to incorporate the NURP and BMP standards by ordinance. We anticipate a six month time frame following the completion of the Comprehensive Planning process in order that the stormwater management standards for water quality and quantity can be adopted by June 1, 1995. Staff is eager to see these standards adopted as ordinance and will work for their adoption in a timely manner. The City of Shakopee has worked cooperatively in the past with the Minnesota Department of Natural Resources (DNR) to implement the shoreland zoning regulations consistent with DNR standards. On June 7, 1994, the Shakopee City Council approved the revised Zoning Ordinance regulations which included an update to the Shoreland regulations consistent with the latest DNR standards. The adopted text is currently being reviewed by Mr. Pat Lynch, the DNR's Area Hydrologist. Staff will bring any DNR comments back to the City Council for further consideration when they become available. Additional information regarding the traffic volumes in this area have been addressed in the Environmental Impact Statement (EIS) for the Shakopee Bypass. The EIS was prepared by the Minnesota Department of Transportation. The agreement between the Metropolitan Waste Control Commission, the Metropolitan Council; - • and the City of Shakopee for the Chaska Interceptor facility provided for a land trade of up to 360 acres of additional residential land area., The City would propose-that the 173 acres of the area in the proposed Jackson Township Comp Plan Amendment,.be deducted.from this land . trade area. With this letter, we believe that the information necessary to determine that the submittal for the Comprehensive Plan Amendment for the Jackson Township Area north of the Shakopee Bypass is complete. If you need any additional information, please call me at 445-3650. Thank you. Sind --ly L nd•--rg S. Ekola Planning Director enclosures • RESOLUTION NO. 3567 A RESOLUTION ADOPTING THE NATIONAL URBAN RUNOFF PROGRAM AND BEST MANAGEMENT PRACTICES FOR THE CITY OF SHAKOPEE WHEREAS, the City Council of Shakopee desires to preserve and enhance the water quality of the Minnesota River and associated lakes, wetlands and other natural resources located within the City of Shakopee; and WHEREAS, the City of Shakopee lies entirely within the Minnesota River drainage area; and WHEREAS, the Environmental Protection Agency has established as a goal reduction in non-point pollution by 40 percent in the Minnesota River by July 1, 1996; and WHEREAS, the Metropolitan Council has prepared an implementation strategy to meet the 40 percent reduction goal which includes the adoption of the Nationwide Urban Runoff Program and Best Management Practices standards; and WHEREAS, it is the City of Shakopee' intent to comply with the Metropolitan Council 's implementation strategy by adopting a policy which establishes these standards citywide. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Shakopee, Minnesota hereby adopt the Nationwide Urban Runoff Program and Best Management Practices Standards for the City of Shakopee, a copy of which are on file with the City Clerk. Adopted in ,y k ,) session of the City Council of the City of Shakopee, Minnesota, held this >' day of Opv , 199Z. Mayor of-'i ve City of Shakopee ATTEST: City lerk Approved as to form. City Attorney SECTION IV IV. ESTABLISHMENT OF GOALS AND POLICIES The City of Shakopee has developed a number of goals and policies that conform to the overall purpose that is specified in Minnesota Statutes Section 103B.201. These goals and policies have been developed to compliment with any County, Regional or State goals and policies. They have also been developed to preserve and use natural water storage and retention systems in order to: A. Limit public capital expenditures that are necessary to control excessive volumes and rates of runoff. B. Improve water quality. C. Prevent flooding and erosion from surface flows. • D. Promote ground water recharge. E. Protect and enhance fish and wildlife habitat and water recreational facilities. F. Secure the other benefits associated with the proper management of surface water. Through the stormwater management planning effort, the City of Shakopee will apply Nationwide Urban Run-off Program (NURP) Standards for the design of new stormwater management ponds and the use of the Minnesota Pollution Control Agency's best management practices (BMP) for all new developments in Shakopee to reduce non-point source pollution associated with stormwater run-off. The City of Shakopee will incorporate these standards and requirements in this Stormwater Management Plan by reference and will adopt the appropriate land use controls to implement this Federal and State policy. This Stormwater Management Plan represents the City's primary action for obtaining the 40% reduction of non-point pollution in the Minnesota river. The goals and policies that the City has developed address issues related to water quantity, water quality, recreation, fish and wildlife, enhancement of public participation, information and education, public ditch system management, groundwater management, wetland management and soil erosion management. Outlined below are the goals and policies that have been developed for each of the above areas of concern. OSM Project No. 4983.00 Rev. 2/8/94 SECTION IV - 1 SECTION IV 2. The City will conform to the nine point directives of the Metropolitan Council, that address the proper management of stormwater discharges. Generally speaking, the nine point plan requires the use of MPCA Urban Management practices as outlined in their publication "Protecting Water Quality in Urban Areas," utilizing Nationwide Urban Runoff Program (NURP) standards in the design of retention and treatment basins, and the adoption of shoreland ordinances in conformance with DNR directives. A copy of the nine point plan is included in Appendix 0. 3. The City of Shakopee will adopt the MPCA Best Management Practices as part of the City code. 4. The City of Shakopee will adopt the revised shoreland regulations as part of the City Code. • 5. The City of Shakopee will sweep the streets at least two times annually. Furthermore, future purchases of street sweeping units will give consideration to street sweepers which have the greatest ability to remove nutrients from the streets within the community. 6. The City of Shakopee will require the inclusion of oil skimmers in the construction of new pond outlets, and add skimmers to the existing system whenever feasible and practical. The designs shall provide for skimmers that extend a minimum of 4 inches below the water surface and minimize the velocities of water passing under the skimmer to less than 0.5 feet per second for rainfall events having a one year return frequency. 7. The City will include provisions for coarse sedimentation and skimming of oil and floatable materials prior to allowing any discharge to the Minnesota River. This requirement will apply in all cases except where it is deemed not feasible or not practical to do so. Considerations for variance to this policy will only be made in cases where the direct drainage area is limited in size and the probability that a spill or significant pollutant discharge from the area to areas outside the City would be extremely unlikely. 8. The City will develop and implement a program aimed at fostering responsible water quality management practices by its residents. The City will make an effort to educate the public by distributing OSM Project No. 4983.00 Rev. 2/8/94 SECTION IV - 4 JUN-28-'94 Ti_UE 15:12 I D:METF:OPOL 1 Tier: COUNCIL TEL NO:h 12'291-6550 tt539 F02 Metropolitan Council Advocating regional economic,aoclat&and environmental tasues and solutions June 28, 1994 Lindberg Ekola, Planning Director City of Shako 129 Holmes St. South Shakopee, MN 55379 RE; qty of Shakopee 1994 Jackson Township Annexation Plan Amendment Metropolitan Council District Metropolitan Council Referral File No. 14139-9 Dear Mr. Ekola: Threcee Metropolitan h119Jackson Annexation iedrece byte CounioJue5, 1994. The the information thacityplan amendment transportation impacts,the relationship to the land trade provisions in the Shakopee/Chaska Interceptor Agreement with the Council and the city's imPollution is pllgementation of the Council's Inter))i�m Strategy for the adzeeqcite for review. Although the city has adopted a trate resolution mptter dated lemee ntingthe and amendment Interim is Strategy and is applying it in approving new development,the strtegy will bnot e incorpt orated alorated the strategya policy In the plan in its comprehensive plan. The Council will expect amendment that the city will submit to the Council this fall as your letter indicates. We have determined that the proposed amendment Is a major plan amendment which by law allows the Council 90 days from receipt of the amendment to complete itS review. Because of the potential impacts On the metropolitan handlingsystems, particularly the Shakopee Bypass and the Shakopee/Chaska �p interceptor additional timewill be o a sa y to evaluate these imparts. -Because previous agreement with the cityregarding the Shako ks interceptor, it is likely that this reviewof the willmp Will be completed in significantly less time than the allowed 50 days. The lhe�amat�e�nt and forwardta copy�,the staff r994. eport hin to tfic city.'Council staff will complete a review of A major amendment may not be put into effect by the local government until the Council review is Com neo. If the Co ll requires Council has approved the modification. amendment,the amendment may not be pat If you have any question$during the review period, please feel free to contact Carl Schenk, principal reviewer,tit 2914410. Sincerely, aL05--, l Chuck Ballenti Director,Office of Local Affairs t cc Sondra Simonson,Metropolitan Council District Count Staff Lynda Vole and Carl Schenk, Metropolitan i — .........---- Mears Ftariq Centre 230 East Fifth Street St.Paul.Minnesota 55101-1634iErt 612 291-6359 Fax 291.6550 TDD 291 ,0904 An Equal Opportunity 6 (*) AMZAK CABLE, MIDWEST, INC. (612) 571-9333 350 63rd Avenue N.E. •Fridley, MN 55432 July 13 , 1994 Mr. Barry Stock Assistant City Manager City of Shakopee 129 Holmes Street South Shakopee, Mn. 55379 Dear Barry; Please consider this letter as our 30 day notification to the City that on September 1, 1994 we will be reducing our regulated equipment charges which the Federal Communications Commission (FCC)requires us to adjust on an annual basis. Customers will see the following changes on that date: BEFORE AFTER SEPTEMBER 1.1994 SEPTEMBER 1. 1994 DIFF.+(-) REMOTE CONTROL UNITS S.22 5.11 ($0.11) CONVERTER RENTAL $2.60 $1.54 ($1.06) PRICES DO NOT INCLUDE 5%CITY FRANCHISE FEE OR 6 1/2%STATE SALES TAX. Customers will be notified by a bilistuffer in the bill they receive for August, which is mailed to them in late July. The actual rate changes as noted above will appear on the bills they receive for September, mailed to them in late August. A sample of the customer notice is attached for your information. Please feel free to call me if you have questions regarding any of the above. Sincerely, 44/1110. erstrom General Manager Rate Change Notification SHAKOPEE July 20,1994 This notice Is to advise you of federally mandated changes to your cable television rates which will impact your cable bill effective September 1, 1994. The changes to the rates listed below are mandated by the Federal Communications Commission(F.C.C.). The rate changes listed below will take effect on September 1, 1994. Here is the net effect to your monthly cable bill as of September 1,1994: BEFORE AFTER SEPTEMBER 1.1994 SEPTEMBER 1, 1994 DIFF.+{-) REMOTE CONTROL UNITS $.22 $.11 ($0.11) CONVERTER RENTAL $2.60 $1.54 ($1.06) PRICES DO NOT INCLUDE 5%CITY FRANCHISE FEE OR 6 1/2%STATE SALES TAX. The changes as listed will appear on the bill you receive at the end of August for September, 1994. Thank you, Amzak Cable Midwest,Inc. 350 63rd Ave.NE Fridley,MN 55432 (612)571-9333 MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorney DATE: July 19, 1994 RE: Referendum for Community Center Three questions have been raised regarding having a referendum for the community center. This memo is based on the following premises : that the City Council desires to construct a community center with TIF funds, that the Council may want to increase the size of the project by adding bond money, and that the entire project is opposed by a citizens group which does not believe a community center should be built . (1) Can the City Council choose to have a referendum on whether a community center should be built at all, or whether a community center should be built with TIF funds? No. Minn. Stat . Sec. 205 . 10, Subd. 1 . "Special elections may be held in a statutory . . . city on a question on which voters are authorized by law . . . to pass judgment . " "Where there is no statutory authorization for submission of a question to the voters for their decision, such a submission by a public authority clothed with power with respect to the question submitted constitutes an unauthorized redelegation of delegated power. In such a case, because the voters lack power with respect to the question submitted and because the public authority lacks the power to confer it upon them, submission of the question to the voters is without legal effect, and their decision is in no way controlling or binding. " Muehring v. School Dist . No. 31, 224 Minn. 432, 28 N.W. 2d 655 (1947) . Accord, In re Appeal of Lego v. Rolfe, 268 Minn. 483 , 129 N.W.2d 811 (1964) ; Peterson v. Board of County Commissioners, 298 Minn. 124, 213 N.W. 2d 631 (1973) . Op. AG 64-0, Sept . 27, 1972 . If an advisory ballot proposition is authorized by statute, then it may be submitted to the voters . Otherwise, advisory elections are prohibited. Op. AG 218-R, May 1961 . A city cannot legally spend money to conduct an advisory election, unless specifically authorized by statute to hold the election. The City Council can hold a referendum on whether to have a community center only if that is a question which a statute specifically authorizes the voters to decide. No such statute exists, and therefore, it would be illegal for the City Council to spend money on such an election. (2) The Park Board questioned the effectiveness of a lawsuit filed by the citizens group to stop the project . If a citizens group files for an injunction against the use of TIF funds for a referendum, what is their likelihood of success in court? Poor. The City Council has power to make certain decisions, and cannot delegate those to staff or to anyone else. These decisions include the expenditure of funds . Unless the City Council acts beyond its statutory powers, its decisions are not subject to challenge or review in court . The City Council cannot delegate its discretionary power. It can delegate ministerial functions . State ex rel . Niemi v. Thomas, 223 , Minn. 435, 27 N.W. 2d 155 (1947) , cited in notes to Minn. Stat . Sec . 412 .211; and City of New Brighton v. Metropolitan Council, 306 Minn. 425, 237 N.W.2d 620 (1975) . The City "may acquire or lease, equip, and maintain land, buildings, and other recreational facilities . . . and may expend funds for the operation of such program and borrow and expend funds for capital costs thereof pursuant to . . . this section. " Subd. 2 authorizes bonds. Minn. Stat . Sec. 471 . 191, Subd. 1 . The TIF law "shall not prohibit the use of [TIF] revenues for construction or renovation of . . . a facility used for social, recreational, or conferences purposes and not primarily for conducting the business of the municipality. " Minn. Stat . Sec . 469 . 176, Subd. 4g(a) . The HRA has power "to undertake, prepare, carry out, and operate projects and to provide for the construction, reconstruction, improvement, extension, alternation, or repair of any project or part thereof . . . " and "to make expenditures necessary to carry out the purposes of" the HRA laws. Minn. Stat . Sec . 469 . 012 . Under these statutes and cases, spending TIF money for a community center is permissible, so the City Council' s decision to do so is not ultra vires. Since the decision to spend the money is discretionary, it cannot be delegated to anyone, such as a citizens group. I have some difficulty in guessing the legal basis for the lawsuit . A person cannot sue merely because they disagree with the actions of politicians . Government is divided into three branches : the legislative, judicial, and executive . The judicial branch, (courts) , are extremely reluctant to interfere with the legislative branch. A court probably would dismiss any lawsuit challenging the City Council' s legislative decision to spend money for a purpose authorized by law. (3) If (a) a referendum is held to approve selling bonds to enlarge the community center project, (b) the referendum fails, (c) the citizens group gives the City a signed petition seeking to halt the use of the TIF funds, and (d) the citizens group then files suit to stop the use of the TIF funds, then what effect would the failed referendum and petition have on the lawsuit? Very little . Again, this question returns to the separation of powers in government . Since the petition is not authorized by a statute, it does not have any weight in court . A failed referendum on issuing bonds is just that : the bonds cannot be issued. A court will be extremely reluctant to step into the political realm of deciding what to do with such a petition, or deciding what persuasive effective a failed referendum on bonds should have on a discretionary decision by a legislative body (the City Council) to spend other money. If you have any questions about this, please let me know. Signed CZ �t ,! Karen Ma ty, City Attorney cc : Dennis Kraft Barry Stock Mark McQuillan (-I / MEMO TO: Shakopee City Council FROM: Lindberg S. Ekola, Planning Director RE: Scott-Hennepin Regional Trail ISTEA Funding DATE: July 22, 1994 NON-AGENDA INFORMATION ITEM: City staff has recently received notice that the Transportation Advisory Board has given preliminary approval for an ISTEA Grant for the Scott-Hennepin Regional Trail. The cities of Shakopee and Prior Lake, the Shakopee Mdewakanton Dakota Community, Hennepin Parks and Scott County submitted the joint application for the grant funds. City staff will be meeting with staff members from the other agencies to develop the appropriate plans to pursue the grant money. A total of 155 projects were submitted for the ISTEA grants. 76 projects were recommended for funding. This application represents the fourth submitted to the Transportation Advisory Board for consideration. City staff will provide City Council with updates as appropriate in future months. ATq/SPIE •paggzuigns SP suoTgpoTTddv wxaboad qupa0 gPuad UMOgUMOQ auk GAoaddp oq aAow QELSEnoEE NOIZOK ' T# saATTE.uaagTV spuawwooaa g4 S :NOIIVCINENWODEE dEVIS •uoTTewao;uT TpuoTyTppp .4sanbaa pup suoTgpDTTdde auq go aaow IO auo Auac • E •ATbuTpa000S anoadde pup -4oaCoad aTauq q TM uoTqouncuop uT aapTsuoo o� SaauMO Agaadoad aur ao] squawaAoadwT TpUOT Tppp lsabbns ' Z •pGggTwqns SL SUOTgpoTTddV uSaboad quPa0 gpgad UMogUMOQ anoaddp o; aAoW • T SEAIIVN2IEZ'W ' 00 ' 00L 'OT$ ATG-Tewixoadds go 3unows auk uT uoTgngzaquoo quPab VZJH UP oq saysnba sTus, ' 00 ' 006 ' Zv$ ATa1P111Txoadds aas sTuawanoadmT auq go gsoo aus • queoTTdds goPa Aq pawaogaad aq 3{aoM auk puu suoTTeoTTddV qupaO gpgaa auq go AaL'wwnS P sT pagosqw •6uTgaaw ano J,5 MGTAaa S ,V1TH au1 10; a[gPTTPAS sgoaCoad pasodoad auq go uopa go sbuTMPap TPan-loagTuoa' aASL TTTM I • sauTTapTnO wSaboad quPa0 gpgag UMO1UMOQ alp uT IfaO; ,aS SL' SuoTSTAoad auq tflTM quagSTSUOO GIP squsoTTdds quPab au1 Aq pasodoad squawanoadwT GILL •Agaadoad 1Taq� aog pasodoad buzaq sT .4E1_1.4u6Tsap buTpTznq aoTaagxa buTgaTdwoo uT a3UP1STSSP apTAoad oq qoa-ITuoaS UL asn Imp aaUMO A.aadoad uopE • SuoTTeDTTddv qupa0 gpuaH uMOquMOQ GLIq go gopa paMaTAaa GAPS I • s1uawaAoadwT BUT/JUT-ICI aoTaagxa buiwao;aad UaaP uMo1uMop auk uT saauMo Agaadoad og quPab oSZ P sapTAoad wiaboad auz ' Squawanoadwz buTpTznq aoTaagxa ansand oq a5{TT pTnoM SUMO Agaadoad TPaaAaS 'apac STuq. 1oaCoad uMoquMoG a11.4 go II asuud gqTm pPGgP ob 01 papzoap spu TTounoo AgTo aouTS •wSaboad quea0 gpuaa uMOquMOQ auq 0.4 appw aaaM SquawpuawS TPaa' S 'xPa1c sTuq aaTT1PE uNno2iOxOKE • TpAoaddp FZ2IH buTpuawwooaa sT pup SuoTquoTTddv 3upa0 qugag uMoquMoQ auk paMaTAaa (Dao) UOTSSTwwOD 1uawdOTaAaC AgTUnwwoo auk I766T 'OZ ATnr 110 • suoT qP0TTddV qupa0 gpgaa uMoquMoQ agaTdwoo (S) aATg paATaoaa spu 11PgS NOIJOfUOE NI fii66T 'TZ ATnr : EIVC SMaTAGE uOTgpoTTddv quaa0 gpuae UMOgUMOQ : E21 aoq agsTUTwpV AgTD qupgsTSSFj '7{oo s 'V AaaSE :NOEZ AgTaougnv quawdoTaAapGE buTsnoH aadoNPgs :0,1, OWEN -ONH Rehab Grant Program Applications 1. Real Gem - 108 E. 1st Ave Architect 300. 00 Painting 650. 00 Awning 3900. 00 Electrical 85. 00 New Windows 1100. 00 Old Sign Removal 295. 00 Install Header 525. 00 Fiberglass Cornice 425. 00 Window Awnings 1300. 00 Total 8580. 00 Grant Amount Request $2145. 00 2 . King Solomon Lodge - 110 E 1st. Ave. Architect 300. 00 Painting 420. 00 New Windows 2800. 00 New Facade 6175. 00 Awning 4000. 00 Total $13, 695. 00 Grant Amount Request $3 ,423 .75 3 . Jerry Carlson - 124 S. Holmes St Architect 300. 00 Awning (New) 2600. 00 Painting 1500. 00 New Door 1200. 00 Brick Repair 225. 00 Awning Removal 300. 00 Electrical 85. 00 Permits 100. 00 Total $6310. 00 Grant Amount Request $1557.50 4. Tole Bridge - 102 E First Ave. Architect 300. 00 Painting 1250. 00 Signage 1000. 00 Window improvements 750. 00 Awnings 6110. 00 Total $9410. 00 Grant Amount Request $2352 .50 5. Betti-Lu's - 125 So. Lewis Architect 288. 00 Awning 3465.00 Painting 575. 00 Electrical 200. 00 Old Awning Removal 400. 00 Total $4928. 00 Grant Amount Request $1232 . 00 1/ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Nununer, Staff Engineer 7 M-) SUBJECT: Alley in Block 51, Original Shakopee Plat DATE: July 14, 1994 INTRODUCTION: Attached is Resolution No. 4045, a resolution ordering an improvement and the preparation of plans and specifications for the paving of the alley in Block 51, Original Shakopee Plat. BACKGROUND: Staff has received a petition to pave the alley in Block 51. The petition was signed by eight of the nine property owners in that block. A feasibility report was ordered for this project and was submitted to the City Council on June 21, 1994. Subsequently, a public hearing to consider the improvements to the alley was scheduled for July 26, 1994. The proposed improvements consist of regrading and paving the alley. No drainage improvements are needed. If the project is ordered, staff would propose to pave the alley in conjunction with the alley on Pierce Street between 3rd Avenue and 4th Avenue. ALTERNATIVES: 1. Adopt Resolution No. 4045, which orders plans and specifications prepared for this project as recommended by the feasibility report. 2. Deny Resolution No. 4045. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4045, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for the Alley in Block 51, Original Shakopee Plat, Project No. 1994-14 and move its adoption. DMN/pmp MEM4045 RESOLUTION NO. 4045 A Resolution Ordering An Improvement And The Preparation Of Plans And Specifications For The Alley In Block 51, Original Shakopee Plat Project No. 1994-14 WHEREAS, Resolution No. 4028, adopted on June 21, 1994, fixed a date for Council hearing on the proposed improvement of the alley in Block 51, Original Shakopee Plat by paving; and WHEREAS, ten days published notice of the hearing_ through two weekly publications of the required notice was given and the hearing was held on the 26th day of July 1994, at which all persons desiring to be heard were given an opportunity to be heard. NOW,'THEREFORE,BE IT RESOLVED BY 1'HE CTTY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Paving of the alley in Block 51, Original Shakopee Plat 2. David E. Hutton, Public Works Director is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making. of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of . 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CO1\ISENT J.Qcu Memo to: Dennis Kraft, City Administrator From: Mark McQuillan, Recreation Supervisor Re: Resolution for Outdoor Recreation Grant Program Date : July 19, 1994 INTRODUCTION Staff is seeking an Outdoor Recreation Grant (LAWCON) to assist in the redevelopment cost of Huber Park. The Outdoor Recreation Grant is administered by the Department of Natural Resources . The goal of the program is to assist communities in acquiring, developing and/or redeveloping facilities for outdoor use. Outdoor Recreation Grants can fund up to 506 (maximum of $50, 000) of the total project cost . The remaining 506 "the local share" can consist of local funding, materials, labor and equipment usage through the local sponsor or through local donations or combination thereof . Grant applications are due August 1, 1994 . A requirement of the grant application is that each applicant submit a formal resolution by its City Council indicating a financial commitment to the project . The resolution is to be submitted with the application. BACKGROUND At its June 27, 1994, the Parks and Recreation Advisory Board held a Public Hearing on the proposed plan to redevelop Huber Park. The Public Hearing was continued to July 18, 1994 because Brauer and Associates did not have the redevelopment plan for Huber Park ready for review. Staff is confident the conceptual plans will be ready prior to the application deadline. Only certain aspects of the project will be eligible for funding. Those items are: boat launch, trails, parking area and landscaping. The extension of Levee Drive would not be eligible for LAWCON funding. At its July 18 . 1994 meeting, the Parks and Recreation Advisory Board recommended to Council the approval of resolution 4038, a resolution in support of the City' s participation in the Minnesota Outdoor Recreation Grants Program, and move its adoption. ALTERNATIVES 1 . Move to offer Resolution No. 4038, a resolution in support of the City' s participation in the Minnesota Outdoor Recreation Grants Program, and move its adoption. 2 . Move to table the resolution until the consultants conceptual plan for Huber Park is completed. 3 . Do nothing. Do not apply for the Outdoor Recreation Grant (LAWCON) this year. PARK AND RECREATION ADVISORY BOARD RECOMMENDATION Alternative #1 . ACTION REQUESTED Offer Resolution No.4038_, a resolution in support of the City' s participation in the Minnesota Outdoor Recreation Grants Program, and move its adoption. RESOLUTION NO. 4038 A RESOLUTION IN SUPPORT OF THE CITY' S PARTICIPATION IN THE MINNESOTA OUTDOOR GRANT PROGRAM WHEREAS, it is the desire of the City Council of the City of Shakopee to provide park and recreation opportunities that enhance the quality of life and insure and protect the public safety of Shakopee' s residents; and WHEREAS, the City of Shakopee finds it desirous to enhance its riverfront park and downtown area by redeveloping the landscape and facilities; WHEREAS, the City has submitted a grant application in response to the Minnesota Outdoor Recreation Grant program; and WHEREAS, successful grant applicants are required to fund at least 50% of the total project cost through local funding . mechanisms . NOW, THEREFORE BE IT RESOLVED that the City of Shakopee hereby supports participating in the Minnesota Outdoor Recreation Grant Program and supports the use of local matching funds to be applied to at least 50% of the total project cost for the redevelopment of Huber Park. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form City Attorney MEMO TO: Dennis Kraft, City Administrator FROM: Paul Bilotta, Senior Planner DATE: July 26, 1994 RE: Midwest Commercial Development, Inc. Comprehensive Plan Amendment Request INTRODUCTION: At its July 7, 1994 meeting, the Planning Commission reviewed the request by Midwest Commercial Development, Inc. to amend the Comprehensive Plan. ALTERNATIVES: 1. Approve the Comprehensive Plan Amendment. 2. Deny the Comprehensive Plan Amendment. 3. Table the decision for further information from the applicant and/or staff. RECOMMENDATION: The Planning Commission recommended that the City Council deny the request for a Comprehensive Plan Amendment. The staff concurs with the Planning Commission's recommendation. ACTION REQUESTED: Offer Resolution No. 4047, a Resolution Approving the Comprehensive Plan Amendment, and move its approval. (If the City Council concurs with the recommendation by the Planning Commission, the City Council should vote against the adoption of this Resolution.) 1 Memo To: Shakopee Planning Commission From: Paul Bilotta, Senior Planner Date: June 21, 1994 Re: Midwest Commercial Development, Inc. Comprehensive Plan Amendment Request Site Information: Applicant: Scott Ericson, Midwest Commercial Development, Inc. Location: North of CSAH 16, East of CSAH 17 Current Zoning: R-4, Multi-Family Residential (Mandatory PUD) (See Exhibit A) Adjacent Zoning: North: R-4, Multi-Family Residential South: R-3, Multi-Family Residential East: R-4, Multi-Family Residential; I-1, Light Industrial West: B-2, Community Business Comp. Plan: 1980: Multi-Family Residential (See Exhibit B) Draft 1990: High Density Residential (See Exhibit C) Area: Approx. 20 Acres MUSA: The site is within the MUSA and can be served by all municipal utilities Introduction: The applicant questioned staff as to the proper procedure for changing the Zoning on this property (currently R-4) to allow commercial development (See Attachment 1). Based on the fact that the property has been identified for multi-family development in both the 1980 and 1990 plans, staff felt the applicant would have great difficulty showing that a rezoning to commercial was in substantial conformance with the Comprehensive Plan. The applicant then requested an explanation of the process for changing the Comprehensive Plan. Staff explained the citizen-initiated Comprehensive Plan process and indicated that there would likely be a negative recommendation from the staff. The applicant has chosen to proceed with this request. Commissioner DuBois has served as a representative for the applicant and therefore, a majority of the rest of the Commissioners is required for a positive recommendation on the applicant's request. If a Commissioner has the appearance of a conflict of interest, it is customary for them to be excused from the Commission's discussion and if they would like to provide input on behalf of the applicant, they would do so from the podium. 2 Background: Citizen-initiated Comprehensive Plan Amendment requests are extremely rare in Shakopee and the request significantly varies from other types of cases that come before the Planning Commission and BOAA. Rezonings, Plats, CUP's, and PUD's are all site-specific requests by an applicant and the primary responsibility of the approval boards is to determine if there will be adverse impacts on adjacent properties or if the general health, safety and welfare is protected (as evidenced by conformance with the Comprehensive Plan). With a Comprehensive Plan Map Amendment, the Planning Commission must not only look at site-specific issues (as in a rezoning), but also the impact on the City as a whole. It is not enough for the applicant to show that the proposed change is feasible or even that it will not negatively impact the surrounding properties. The applicant must show that the base assumptions behind the City-wide Comprehensive Map preparation are incorrect. Two possible instances when that might be the case in a change to a commercial use are listed below: Lack of available area for the proposed use. This instance would be the case if the current Comprehensive Plan had underestimated the City-wide demand for commercial property. To prove this point, the applicant would need to demonstrate the severity of the shortage City- wide. The applicant would then still need to demonstrate that the proposed location was superior to other alternative locations for that use. Lack of available area for the proposed use in the neighborhood. For commercial land uses, it is possible to show that even if there is an adequate supply of commercial land use City-wide, there may be a shortage of land for neighborhood commercial space which, by definition, has a smaller service area and therefore must be dispersed throughout the community. The applicant would then still need to demonstrate that the proposed location was superior to other alternative locations for that use. There are also a number of common arguments that are not relevant to the discussion of a Comprehensive Plan Amendment request. The length of time the property has remained vacant. Since a Comprehensive Plan, by definition, is future oriented, there are often areas identified for uses that can not be supported by current market conditions but that are identified in order to reserve them for the identified use. This is most commonly the case for industrial land uses where it is desirable to reserve prime locations near transportation facilities or away from sensitive environmental areas. Commercial and multi-family uses are also commonly identified in advance of demand due to the desirability of locating them near particular transportation facilities. One further reason this is not a valid argument is that it is impossible to determine whether the property has remained vacant because of lack of demand for the proposed use or because the asking price is in excess of what the market will bear. 3 Owners of other properties with the desired land use category are not willing to sell. The Metropolitan Council has been very explicit that the unwillingness of owners to sell is an artificial market supply distortion and should therefore not be considered a reason to modify the Comprehensive Plan. A developer is ready to commit to development at the particular use. This argument is not valid for a Comprehensive Plan amendment or for a rezoning. Any development proposal issues. The Comprehensive Plan is a City-wide policy document and therefore, development specific issues are irrelevant. In addition, changes to the Comprehensive Plan are intended to be permanent and would follow the land long after any particular development proposal has been forgotten or abandoned. Amount the applicant paid for the property or will lose if the Comprehensive Plan Amendment is not approved. Purchasers of property should base their decisions on the inherent value of the land and any premium paid above that price is speculative and should be based on the investment risk and potential return. One area of investment risk in real estate is that Zoning or Plan designations may not be what is required to develop the property as the applicant had projected at the time of purchase. Proposed use is the "highest and best use" of the property. This is a common term in some real estate professions which indicates the concept of maximizing the return to the property owner. This concept is not relevant to the Comprehensive Plan Amendment process because the rights given to owners of property are one of the base conditions of the parcel and every bit as real as topography or other conditions that impact the property owner's ability to maximize the return of the property. The concept of "highest and best use" does not take into account any market distortions or failures that may result from the actions of the property owner, for instance, negative impacts on other properties. "Highest and best use" has repeatedly been determined not to be a valid basis for the creation of public policy. (Munn v. Illinois [1877], Village of Euclid v. Ambler Realty Company [1926] and others). Finally, it is important to remember that it is the applicant's responsibility to show that the approved Comprehensive Plan is in error. It is not the responsibility of the Planning Commission or City Council to demonstrate that the current designation is valid or defend its application to any particular parcel. Considerations: 1. The Metropolitan Council has determined that the City of Shakopee has enough commercial/industrial property identified to last at least until the year 2040. 4 2. Within the neighborhood of the subject site there is a large amount of land that may be used for commercial activities including, but not limited to the following: a. Directly west the subject property at CSAH 17 and east of the City's Public Works center (B-2) b. East of the subject property along CSAH 16 and CSAH 83 (RTD, B-1) c. North of the subject property along the TH 101/First Avenue (B-1) d. South of the subject property at CSAH 17 and the new Bypass (B-1, AG with a Commercial Comprehensive Plan designation) 3. The property directly north of the subject property is the proposed Prairie Bend Subdivision containing Single Family, Multi-Family and Assisted Living residences. The City has also had preliminary contacts with another property owner in the immediate vicinity that is interested in residential development. This seems to indicate that the market for this type of development has now entered this area of the City. 4. Strgar-Roscoe-Fausch, Inc., Scott County's consulting engineers for the CSAH 16 reconstruction project has indicated a desire to eliminate driveway access points along the roadway. Commercial development on the subject property would be expected to request for driveway access to CSAH 16. 5. The extensions of Roundhouse Circle and Sarazin Street through this subject area are to be constructed to residential local and residential collector street standards, respectively and connect to the Prairie Bend residential development. 6. The spacing of Roundhouse Circle and Sarazin Street is approximately 1000 feet which is an existing condition but below the public roadway standard of 1/4 mile. 7. Any recommendation to change the land use classification from Multi-Family to Commercial could trigger the Metropolitan Council to require a MUSA land trade to balance projected sewer flows. This could involve either identifying an existing commercial area that would be reclassified as Multi-Family or removing some land from inside the MUSA equivalent to the projected excess sewer flow from this proposal. Staff Recommendation: Staff recommends denial of this request for a Comprehensive Plan Amendment. Action Requested: Offer a motion to recommend to the City Council the approval of the request to change the land use designation of the subject property to "Commercial" and move its denial. 5 RESOLUTION NO. 4047 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE 1981 COMPREHENSIVE PLAN TO REFLECT A CHANGE IN LAND USE DESIGNATION FROM MULTI FAMILY RESIDENTIAL TO COMMERCIAL FOR AN AREA EAST OF MARSCHALL ROAD AND NORTH OF EAGLE CREEK BOULEVARD. WHEREAS, on August 4, 1981, the City Council adopted the Comprehensive Plan of the City; and WHEREAS, Midwest Commercial Development, Inc. submitted a formal request to change the Comprehensive Plan from "Multi Family Residential" to "Commercial"; and WHEREAS, said property is described on Attachment 1; and WHEREAS, on July 7, 1994, the Planning Commission reviewed this request and recommended denial of the amendment to the Comprehensive Plan; and WHEREAS, the City Council disagrees with the Planning Commission's recommendation and agrees with the proposed amendment. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the 1981 Comprehensive Plan is hereby amended to reflect the proposed change in land use from "Multi Family Residential" to "Commercial" for an approximately 20 acre parcel east of Marschall Road and North of Eagle Creek Boulevard. 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V SIPIGLE FAmILY nstmrr.it. URBAN SERVICE LAE). EON ..c ?MT! FAY:LY RESIDENTIAL satmla C CD'IIRCIAL ..-ER..•EL)IRTEA=-ERIAL EX IN I _1 LIGHT INIXS7qIAL -1 HEAvYItrv—S,IAJ. v...:,•R ARTER!AL 11111111 Map 12 C.,....—EcToR 1111111 EXHIBIT C / •• • - . P Jfe---\-•-•- 'Itet\ 03 / ......-----1._------- c i, ��— •,.• lc N, 1 . ',bs .sem N,___.,... ---- � '� J r . .•••• 7) . •�+1'a. i�'�-it \`\ I I .......4 • ' rr---p• c- •Q --10.,..,:itl,:, ,„..---,. . ,1 ...„........-,,...... ...—___._-7‘.. 1••• ....--;\ • ,,,. ..-it 's` c!..,-.7- ;.,... 1)- ,,,, ,....Ar.�! ..1. , 7 �- J ,C--1 c� :t II• li •;,e..� .. . -► ,.••:1 .t. : • •\J • t� 1. r II tit ' r• ,ni. , ,:-+ l'....11 •:.‘',• viL‘1 .��-� -'II' i �``� �(;10R)t-• r\ / •....\ �.t1..,J�• :�.r``•if; ., •��... ,.1 • ;Ir I�,.r ( .: .. �� ` (�c � AT 1 ',1 ••• -1 ,a '��1.— •� .1'.4::. • ` • :'',Ai'-•11 1' Ifi �' • a i (l ch— i.11 ` 4001111j.--_._...••=- --)11 I Wit '_. -' r—i �. LL-_-__.--._=- R 1 r , ti •�� ' Y' �: • ,� i � Edi �•�� •= -,. a ►C .......,.., ,, .. --11—kg-Frnill TT; • ii —HS . . • . , f -moi-c7. I III ,E C. " • � s� t ! '• Ir.-•. IL (� ,;1181 f �� ` :,•' —S r } •F -1I(.� ilk, i _ I =-- �I .JL ...1• • sem!. il IL / JfE'. . `çJ .`'' - [Lii . 1 ...--..._—........ i ' wi4 afA $Limo 1 c 1,:iL,ic,........... lSFR • I � tri r l s.+�s• „_,. • • _,`moi �.�- - (1 • t1 Figure 8a Land Use Plan Shakop' mercies OD School CcID Church tel Business District OD Perk yo{Shakopee.Mir stria! Cwt Pubik E ,.11ICi1' Track-Related �s� Open Space (Note: The following letter contains some errors regarding the Zoning in the immediate area. Please refer to the Staff memo or the attached Zoning map for the correct information.) ATTACHMENT 1 June 10, 1994 Mr. Terry Joos, Chairman Shakopee Planning Commission Shakopee City Hall 129 So. Holmes St. Shakopee, Mn. 55379 SUBJECT : Amendment to Comprehensive Plan Parcel B in S U2 of SE U4 of Sec 6, T115, R22 (20.93 Ac ) Dear Mr. Joos: Please be advised the owners of the above described parcel and the prospective purchasers are requesting an amendment to the Shakopee Comprehensive Plan in order to facilitate a rezoning of the property from R-4 to B-1. Pact, Inc. has owned parcel A,B and C for the past 20 years. During that time, we have had numerous conversations with city staff as to the future development of the property .Currently parcels A and C to the west and northwest are zoned B-1; to the east is zoned 1-2 and to the northeast, mid-density (formerly the Lenzmeier property.) The upper valley drainage project runs along the north and east boundaries ofthe property. The SW corner of the parcel is approximately 850 feet to the intersection of Marschall Road and Eagle Creek Boulevard. The county engineer, Brad Larson, has confirmed that Eagle Creek Boulevard is proposed to be a four lane road with construction starting mid-April, 1995. The Shakopee Comprehensive Plan has identified a collector street that will run north to south from 4th Ave. to Eagle Creek Blvd. to intersect with Roundhouse Circle. Over recent years, we've had numerous inquiries for commercial usage, but little or no interest for residential usage. We feel that significant changes in city development patterns necessitate a rezoning of this property. We also feel that the "highest and best use" of the property is a commercial use. We respecfully request that the Planning Commission give careful consideration to this request. Thank you. Sincerely, / �.7 ( Larry Intveld, President cott Ericson, President PACT, INC. MIDWEST CO`LMERCIAL DEVELOPMENT, INC. (Purchaser) /.,2c CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Paul Bilotta, Senior Planner DATE: July 26, 1994 RE: Preliminary and Final Development Plans for the Prairie Bend Planned Unit Development INTRODUCTION: At its July 7, 1994 meeting, the Planning Commission reviewed the Preliminary and Final Development Plans for the Prairie Bend Planned Unit Development. This development has been subject to the Environmental Assessment Worksheet (EAW) process and the City Council has made a negative declaration on the need for an Environmental Impact Statement (EIS). ALTERNATIVES: 1. Approve the preliminary/final development plan for Prairie Bend, subject to conditions. 2. Modify the recommended conditions and approve the preliminary development plan. 3. Deny the preliminary development plan. 4. Table the decision for further information from the applicant and/or staff. RECOMMENDATION: The Planning Commission recommended that the City Council approve the preliminary and final development plans, subject to conditions (Alternative 1) for the Prairie Bend Planned Unit Development. ACTION REQUESTED: Offer Resolution No. 4048, a Resolution Approving the Preliminary and Final Development Plan for Prairie Bend, and move its adoption. 1 Memo To: Shakopee Planning Commission From: Paul Bilotta, Senior Planner Date: June 30, 1994 Re: Preliminary and Final Development Plans for the Prairie Bend Planned Unit Development Site Information: Applicant: Sienna Corporation Location: South of 4th Avenue, east of CSAH 17 Current Zoning: R-4, Multi-Family Residential (Mandatory PUD) (Exhibit A) Adjacent Zoning: North: I-1, Light Industrial; R-4, Multi-Family Residential South: R-4, Multi-Family Residential; B-2, Community Business East: R-4, Multi-Family Residential; RTD, Racetrack District West: B-2, Community Business; R-4, Multi-Family Residential Comp. Plan: 1980-Commercial Draft 1990-High Density Residential Area: 89.1 Acres MUSA: The site is within the MUSA and can be served by all municipal utilities Introduction: This case was continued from the Planning Commission's June, 1994 meeting. The applicant has submitted revised documents that indicate a new alignment for Eastway Avenue and a boundary correction for the part of the Cemetery property that was inadvertently included in earlier submittals. These two changes have resulted in the loss of some of the proposed units, however, there has been no significant impact on the mix of uses or the overall density. Background: The purpose of the Planned Unit Development (PUD) section of the Zoning Ordinance is to encourage the planning of entire ownerships of land as a unit. It also encourages innovation, variety, and creativity in the site planning process. A developer may obtain greater development flexibility through variances negotiated in the PUD review process provided that amenities beneficial to the public are created with the proposal. Greater protection of important natural features, preserving open space, and providing a quality environment are 2 often the means in which a developer can negotiate flexibility from the standard zoning ordinance regulations. Zoning district standards may be negotiated and variances from district requirements granted by the City as part of the PUD process. The following restrictions shall apply to the granting of variances by PUD: A. Fire and Safety. No variances shall be negotiated which in any way violate the fire and safety codes of the City. B. Exterior Streets and Yards. No reduction in yard requirements shall be permitted adjacent to exterior property lines or exterior public streets. C. Interior Streets. No building shall be located less than fifteen (15) feet from the back of the curb lines along interior streets that are to be maintained by the City. D. Off-Street Parking. No variances shall be negotiated from off-street parking except as specifically provided for in Section 11.05, Subd. 3. E. Open Spaces. No variances shall be negotiated which will result in less open space than is required by the zoning district. This includes yard requirements. Residential PUDs shall provide at least twenty (20) percent of the project area as open space. The approval of the Preliminary Development Plan will provide the applicant a conceptual or general layout approval of lots, streets, and open space areas. This approval will also permit the specific variances from the Zoning Ordinance and Subdivision Regulations so that the applicant can apply for subdivision plat approvals, building permits, and other required City approvals. Considerations: 1. The draft 1990 Comprehensive Plan has designated this area for High Density Residential Development. This land use category allows any attached housing, but not single family detached housing. The R-4 Zoning District designation is the primary district used to implement this land use plan category, however, one family residences are a permitted use in the R-4 District. 2. The PUD shall not violate any fire and safety codes. The multi-family driveways are to be built at 20 and 24 foot widths, the watermain is to be looped, and all other provisions of the Uniform Fire Code shall be followed. 3. The proposed land use mix is as follows: 3 Single Family Number of lots: 89 Average lot size: 12,372 s.f. (.28 acres) Largest lot size: 29,140 s.f. (.67 acres) Smallest lot size: 9,020 s.f. (.21 acres) Assisted Living Number of units: 24 Gross Density: 3.0 units/acre Multi-Family Number of units: 268 Gross Density: 10.49 units/acre 4. As proposed, the development will need a variance from Sec. 11.28, Subd. 5, regarding Lot Area, Height, Lot Width, and Yard Requirements within the Multi- Family Residential District. In the Multi-Family and Assisted Living areas, the front yard setback is shown at 40 feet. This portion of the Code requires 50 feet. In the Single Family areas, the lot and yard requirements are shown as follows: Min. lot area: 9,000 ft. Min. lot width: 60 ft. Min. front yard: 30 ft. Min. side yard: 10 ft. Min. rear yard: 30 ft. Min. lot depth: 100 ft. These standards are consistent with the requirements in the R-2, Urban Residential District. 5. As proposed, the development will need a variance of Sec. 12.07 Subd. 4.G which states that "All lots shall abut their full frontage on a publicly dedicated street." to the extent that it allows the lot configurations for the multi-family and assisted living areas. 6. The proposed Sarazin Street would be considered a residential collector street with a capacity to carry 1,000 to 5,000 vehicles per day. Both Sarazin and 4th Avenue would be streets that would have restricted access. 7. The City's Wetlands Technician has verified there are no wetlands on the site. 4 8. The developer is requesting that the dedication of the 5 acre park as well as the construction of the 8 foot trail be sufficient to meet the City's park dedication requirements. The purchase price of the property is $671,400. The park dedication requirement would therefore be 10% of this amount ($67,140). The 5.07 acre lot has an approximate value of $38,204 and the developer estimates the cost of construction of the trail at $45,000. The City's conservative estimate of the construction cost of the trail would be no less than $33,000. This gives a range of dedication and improvement value of$71,200-83,200. The ball diamond shown on some of the plan sheets is not proposed for construction by the developer. It is only for illustration of the size of the park. The exact facilities to be included in this park will be determined by the Parks and Recreation Advisory Board. 9. Sidewalks are proposed to be constructed along Sarazin Street and Roundhouse Street. 10. The developer is proposing landscaping and screening provisions as shown on the landscape plan. 11. Currently there are a number of lots in the multi-family and assisted living areas that do not have proper street frontage. This could create future administrative difficulties if lots are sold off and there becomes an adversarial relationship between property owners. Sec. 11.03 Subd. 3 allows more than one principal building to be located on a lot if the project is a planned development. 12. The City Council has recently ordered the design and construction of Sarazin Street and Roundhouse Street. Design and construction of the streets could take several months and could get pushed into next year. Sewer and water will be included in these street improvements. 13. The applicant will need to waive rights to protest any assessments for the construction of drainage crossings to bring streets or utilities to this development. Staff Recommendation: Staff recommends the approval of the Preliminary and Final Development Plans for the Prairie Bend Planned Unit Development, subject to the following conditions: 1. All driveways and watermains shall be constructed as shown on the attached plans or in accordance with the provisions of the Uniform Fire Code, whichever is greater. 2. A variance to Section 11.28, Subd. 5, be approved to reduce the minimum front yard setback in the multi-family and assisted living areas from 50 feet to 40 feet. 5 3. A variance to Section 11.28, Subd. 5, be approved to implement the following minimum requirements for all single family areas: Min. lot area: 9,000 ft. Min. lot width: 60 ft. Min. lot depth: 100 ft. Min. front yard: 30 ft. Min. side yard: 10 ft. Min. street side yard 20 ft. Min. rear yard: 30 ft. 4. A variance to Section 12.07 Subd. 4.G be approved to the extent that it allows the lot configurations for the multifamily and assisted living areas, provided a condition is placed on the preliminary plat that ensures adequate access to all lots. 5. All lots without public street frontage will be redrawn into multi-building lots that have sufficient street frontage to satisfy City Codes prior to the approval of the final plat for the area. 6. The developer enters into an access agreement that prohibits direct access from individual lots onto 4th Avenue and Sarazin Street except for the two (2) access points shown in the Assisted Living Development area. 7. The proposed park dedication and trail construction will be accepted in lieu of the City's standard park dedication requirements. 8. No building permits will be issued for lots that are not served with sewer and water service and a minimum of a gravel base roadway. All such improvements shall be approved by the City Engineer. 9. The developer agrees to waive the right to protest assessments for costs to construct drainage crossings to serve this development. 10. All street trees and other landscaping shall be planted outside the public right-of-way unless otherwise approved by the City Engineer. 11. Any variations to the landscaping plan shall be approved by the Planning Director. Action Requested: Offer a motion to recommend to the City Council the approval of the Preliminary and Final Development Plan of the Prairie Bend Planned Unit Development, subject to conditions, and move its approval. 6 RESOLUTION NO. 4048 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY AND FINAL DEVELOPMENT PLANS FOR PRAIRIE BEND. WHEREAS, the Estate of Lorraine Lenzmeier is the owner of said property; and WHEREAS, the Sienna Corporation is the anticipated owner and developer of said property; and WHEREAS, the property upon which the request is being made is legally described on Exhibit B; and WHEREAS, the Planning Commission of the City of Shakopee did review the Preliminary and Final Development Plans of Prairie Bend on July 7, 1994, and has recommended its approval; and WHEREAS, all notices of the public hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Preliminary and Final Development Plans of Prairie Bend, described on Exhibit B attached hereto and incorporated herein, is hereby approved subject to the following conditions: 1. All driveways and watermains shall be constructed as shown on the attached plans or in accordance with the provisions of the Uniform Fire Code, whichever is greater. 2. A variance to Section 11.28, Subd. 5, be approved to reduce the minimum front yard setback in the multi-family and assisted living areas from 50 feet to 40 feet. 3. A variance to Section 11.28, Subd. 5, be approved to implement the following minimum requirements for all single family areas: Min. lot area: 9,000 ft. Min. lot width: 60 ft. Min. lot depth: 100 ft. Min. front yard: 30 ft. Min. side yard: 10 ft. Min. street side yard 20 ft. Min. rear yard: 30 ft. 4. A variance to Section 12.07 Subd. 4.G be approved to the extent that it allows the lot configurations for the multifamily and assisted living areas, provided a condition is placed on the preliminary plat that ensures adequate access to all lots. 5. All lots without public street frontage will be redrawn into multi-building lots that have sufficient street frontage to satisfy City Codes prior to the approval of the final plat for the area. 6. The developer enters into an access agreement that prohibits direct access from individual lots onto 4th Avenue and Sarazin Street except for the two (2) access points shown in the Assisted Living Development area. 7. The proposed park dedication and trail construction will be accepted in lieu of the City's standard park dedication requirements. 8. No building permits will be issued for lots that are not served with sewer and water service and a minimum of a gravel base roadway. All such improvements shall be approved by the City Engineer. 9. The developer agrees to waive the right to protest assessments for costs to construct drainage crossings to serve this development. 10. All street trees and other landscaping shall be planted outside the public right-of-way unless otherwise approved by the City Engineer. 11. Any variations to the landscaping plan shall be approved by the Planning Director. BE IT FURTHER RESOLVED, that the appropriate City Officials are hereby authorized and directed to execute said Agreement for the Prairie Bend Planned Unit Development. Passed in session of the City Council of the City of Shakopee, Minnesota, held this _ _ day of , 1993. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney EXHIBIT B • LEGAL DESCRIPTION The North 22 acres of the Southwest Quarter of the Southwest Quarter (SWI of Sw=) , and the Northwest Quarter of the Southwest Quarter (NW4 of SWC:) , all in Section 5, Township 115, Range 22 , Scott County, Minnesota , excepting from the above described property the East • 2 rods thereof , and the Easterly 57 rods and 1 . 4 feet of the North 30 rods and 4.7 feet of the Northwest Quarter of the Southwest Quarter. • AND The East 5/8 of the North Half of the Southeast Quarter (N4 of - SEY) located in Section 6, Township 115 , Range 22, Scott County, ninnesota. EXCEPTING THEREFROM THE FOLLOWING DESCRIBED PARCELS: 1 . That part of the E 5/8 of the N4 of the SES, Section 6, Township 11 5, Range 22, Scott County, Minnesota, beginning at the - SW corner of said E 5/8 ; thence North along the West line thereof a distance of 250 feet, thence South 89° 42 ' 30" East, parallel with the south line of said E 5/8 of the N4 of the SE'':, a .distance. of 503 feet to an existing fence; thence South a distance of • . . `O feet to the South line or F. 5/8 of the N4 of 5E4; thence North 89° 42 ' 30" West, along said line, a distance of 503 feet to the point of beginning. • 2 . That part of the East 5/8 of the North Half of the Southeast Quarter (N4 of 5E4) of Section 6, Township 115, Range 22, Scott County, Minnesota, described as follows : 3eginning at a point in the north line of said Southeast Quarter distant 1310. 46 feet west of the northeast corner thereof; thence North :9° 42' 52" East, assumed basis for bearings, along said ne:th line 149. 44 feet; thence Scuth 54° 42 ' 15" East 210 . 35 feet ; thence South 19° 35' 59" East 294 .16 feet : thence South 89° 42 ' 52" West 416. 54 feet; thence North 0° 23 ' 02" West :00 . 00 feet to the point of beginning. Subject to rights of the public for road purposes over the North 33 feet the:ec:. • -4 , ., -.-.'... . __ . 7-- B • . , . • =•-p-. . i ExHIBIT 4 . - .... • . . ..... . _ ........ .. ,..A,.... ___.„:.=----- _- -. . • _.:... ---==---.-.4..„ 1-- --"--;•-:*.aree...- -ii00111! — .—...— . . 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ATTACHMENT To: Lindberg Ekola, City Planner Paul Bilotta, Senior Planner City of Shakopee 01.111, From: Jim Johnston, Project M. •:f ;X- Date: June 13, 1994 Re: Project Narrative - Prairie Bend P.U.D. Transmitted herewith is Sienna Corporation's submittal for preliminary plat approval for the Prairie Bend P.U.D. Given the extensive past reviews of the project, both prior to and during the E.A.W process, we are requesting the Planning Commission grant preliminary and final P.U.D. and preliminary plat approval at its meeting of July 7th. As you will recall, the plan submitted in January has been adjusted slightly as a result of roadway alignment changes for the property east of Prairie Bend, a resolution of the cemetery boundary line, revisions to the assisted living building site plan and the adoption of a final townhome building plan offering double garages. Because of these minor revisions, I thought it helpful if I updated the project narrative. Proposed Plan Prairie Bend has been designed by Pioneer Engineering to accommodate three distinct residential land uses in a configuration that allows the multi-family buildings to screen the single family detached housing from the more intense land uses on adjacent properties. However, we believe the internal relationship between these three land uses is harmonious and creates an excellent neighborhood ambience. A brief discussion of these land uses follows. I. Townhomes (Purchase) Two areas, one west of the drainageway and one along the south and southeasterly boundaries of the P.U.D. have been planned for a total of 268 two story townhome residences in twenty-nine (29) - 6, 8 and 12 unit buildings. The design and exterior material selections for these buildings is intended to create a strong residential character. Most townhomes will have a two stall attached garage and all will provide private entries. For your reference, I have enclosed some basic information of an Planners • Developers • Contractors existing project in which these buildings were constructed with only single stall garages. With prices starting at the low S70.000's, these townhomes will offer a variety of floor plans to meet the needs of a wide demographic range of buyers at (for the 1990's) an "affordable" price. II. Assisted Living Homes (Rental) The area immediately south of 4th Avenue and west of Sarazin Street is planned for 24 assisted living residences housed in 6-one story townhome buildings. These townhome units provide care and housing for their senior residents who need some assistance and supervision with day-to-day living activities, yet do not require the full- time care of a nursing home. The atmosphere is caring with a focus on creating a true home-like lifestyle for their residents. The operation of the assisted living units will be under the direction of professional senior-housing and healthcare specialists. The assisted living homes are licensed as adult foster care by the State of Minnesota. The exteriors of the buildings will have a totally residential character. I have enclosed some information on this product for your review. III. Single Family Detached Housing The interior of the Prairie Bend site is set aside for 90.single family detached homes. The single family neighborhood will have protective covenants requiring such items as double garages, architectural and color review, and on-going maintenance standards. Anticipated pricing of these homes will be from the mid S90's to the $130's. Parks/Open Space.'Amenities Parks and amenities are provided in Prairie Bend in a variety of ways: a.) Five acre dedicated City Park; B.) An 8 foot asphalt walkway which will traverse the entire length of the north edge of the drainageway from the southeast corner of the property to 4th Avenue. In addition, two walkway connections will be made from the interior of Prairie Bend - one from the single family area and one through the townhomes to the 5 acre park. Connecting sidewalks along Sarazin Street are proposed in the City street improvements. c.) A totlot/recreation area is proposed on the private open space of the west townhome neighborhood. A Park Dedication Requirements worksheet has been included with our application. Given that we are dedicating 5 acres of land (5.9%) and installing a walkway with an estimated cost of$45,000. and providing sizeable private recreation area. we are requesting that the need for a further cash park dedications be deleted from any approval requirements. In summary, this property has gone through an evolution of concepts and plan revisions to meet the requirements of the underlying zoning and to respond to the recommendations of staff and Planning Commission. It has been an occasionally frustrating process, but I am convinced that this final product is far better than our original concept. Sienna Corporation looks forward to bringing a first rate neighborhood to Shakopee and working closely with the City during the entire development process. a:.:.:.n.`.:.... jc a--..:. I -- I 11 I I I I I I I I 1 r 1 _•1ON- , IAID • II -1s 1- I C' ; IAf a (JO 73 in > 1 73 Wi' - L-- . d - —_ 1 L:J r-.7. 1::, ki 1 . al i 23 ^t2-,V._ f7-41)..i,-i` 1 .v?. .-.-/W u \ , c-7.-(0,E) 'f1 ---- l3-.171B z CO trio , \ - ii: ci .: m ,. - -.A O 1(ubi a(,. -..- ..il\ -a- 0_ 0 > �� - r PI°ljrl'i- '6 C� • Iii MI / 144 3---- g g;11.1 = Z a b f't a s - — ;" ' 4 C a , .x • ` • x a I V OI (JI ? 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C ! •' \ . = V I. `�\-- ''1 .1II(fi ,. .iIE r,i I ir[cti D m o.. low : 1 ,r( CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Paul Bilotta, Senior Planner DATE: July 26, 1994 RE: Preliminary Plat for Prairie Bend INTRODUCTION: At its July 7, 1994 meeting, the Planning Commission reviewed the Preliminary Plat for the Prairie Bend Planned Unit Development. This development has been subject to the Environmental Assessment Worksheet (EAW) process and the City Council has made a negative declaration on the need for an Environmental Impact Statement (EIS). The Preliminary and Final Development Plans are also on the City Council's July 26, 1994 agenda. ALTERNATIVES: 1. Approve the preliminary plat Prairie Bend, subject to conditions. 2. Modify the recommended conditions and approve the preliminary plat. 3. Deny the preliminary plat. 4. Table the decision for further information from the applicant and/or staff. RECOMMENDATION: The Planning Commission recommended that the City Council approve the preliminary plat, subject to conditions (Alternative 1) for the Prairie Bend Subdivision. ACTION REQUESTED: Offer Resolution No. 4049, a Resolution Approving the Preliminary Plat for Prairie Bend, and move its adoption. 1 Memo To: Shakopee Planning Commission From: Paul Bilotta, Senior Planner Date: June 30, 1994 Re: Prairie Bend Preliminary Plat Site Information: Applicant: Sienna Corporation Location: South of 4th Avenue, east of CSAH 17 Current Zoning: R-4, Multi-Family Residential (Mandatory PUD) Adjacent Zoning: North: I-1, Light Industrial; R-4, Multi-Family Residential South: R-4, Multi-Family Residential; B-2, Community Business East: R-4, Multi-Family Residential; RTD, Racetrack District West: B-2, Community Business; R-4, Multi-Family Residential Comp. Plan: 1980-Commercial Draft 1990-High Density Residential Area: 89.1 Acres MUSA: The site is within the MUSA and can be served by all municipal utilities Introduction: In order to expedite the timing of this development, the applicant has submitted this preliminary plat under the assumption that the Planning Commission will recommend approval of the Prairie Bend P/F Planned Unit Development. The staff recommendation for this plat has also been based on an approval of the P/F Planned Unit Development. Considerations: 1. The draft 1990 Comprehensive Plan has designated this area for High Density Residential Development. This land use category allows any attached housing, but not single family detached housing. The R-4 Zoning District designation is the primary district used to implement this land use plan category, however, one family residences are a permitted use in the R-4 District. 2. The applicant has proposed as part of the PUD approval process that a variance from Sec. 11.28, Subd. 5, regarding Lot Area, Height, Lot Width, and Yard Requirements within the Multi-Family Residential District be granted. In the Multi-Family and 2 Assisted Living areas, the minimum front yard setback would be at 40 feet. In the Single Family areas, the lot and yard requirements would be as follows: Min. lot area: 9,000 ft. Min. lot width: 60 ft. Min. lot depth: 100 ft. Min. front yard: 30 ft. Min. side yard: 10 ft. Min. rear yard: 30 ft. Min. street side yard: 20 ft. These standards are consistent with the requirements in the R-2, Urban Residential District. 3. The applicant has proposed as part of the PUD approval process that a variance be granted for Sec. 12.07 Subd. 4.G which states that "All lots shall abut their full frontage on a publicly dedicated street." to the extent that it allows the lot configurations for the multi-family and assisted living areas. 4. The lot configuration in the plat for the Multi-Family and Assisted Living areas is not in conformance with staff's recommendation in the PUD for lot configuration. If this PUD condition is approved, a condition should be placed on this plat approval that will ensure their consistency. 5. The proposed Sarazin Street would be considered a residential collector street with a capacity to carry 1,000 to 5,000 vehicles per day. Both Sarazin and 4th Avenue would be streets that would have restricted access. 6. The naming of "Sarazin Lane" is inconsistent with Shakopee's past practice of street addressing which would extend the street names "Greenway Avenue" and "Parkway Avenue" 7. The City's Wetlands Technician has verified there are no wetlands on the site. The developer should request a Certificate of Exemption. 8. At the present time, construction plans have not been approved by the City Engineer. In accordance with the provisions of the Subdivisions Regulations, they will need to be approved prior to the approval of a final plat for this development. 9. The City's current application deadline process does not provide adequate time for the applicant to make changes identified by staff and outside agencies in their review of plats for conformance to the City Code prior to a Planning Commission meeting. Although intended to provide the applicant with the highest level of service, the 3 common end result is to force a continuance of the public hearing when substantial issues are raised. This applicant has provided a set of plans which, although adequate to allow for design review, does not currently meet all of the requirements of the Subdivision Regulations. Rather than force the applicant through a further continuance, staff has identified the most significant public needs as conditions for approval. There are other minor errors or omissions, but staff believes that the public good to be gained from their inclusion is greatly outweighed by the cost of delay to the applicant. It should be emphasized that these errors are not uncommon nor should they be viewed as an indication of the quality of this development nor of any of the individuals involved in its preparation. The problem is partially caused by the City's current design review process and staff intends to bring a proposal to the Planning Commission in August to remedy this situation. This will hopefully greatly reduce the number of case continuances and result in plans that are more in conformance with both the letter and intent of the City Code. Staff Recommendation: 1. "Sarazin Lane will" be renamed "Greenway Avenue" and "Parkway Avenue" prior to the approval of a Final Plat covering this street's r-o-w. 2. Block 3 will be renumbered to eliminate duplicate lot numbers and return to an ordered sequence prior to the approval of a Final Plat for Block 3. 3. Outlot B will be identified as "Park" land on the final plat for this area. 4. Multi Family and Assisted Living lots will be reconfigured prior to the approval of a Final Plat to ensure that all lots have street access unless alternative legal documentation can be provided to satisfy the City Clerk and City Attorney that all lots will retain access to streets into the future. 5. Sidewalks and trail improvements will be made by the developer as shown on the PUD plans. Action Requested: Offer a motion to recommend to the City Council the approval of the Preliminary Plat of Prairie Bend subdivision, subject to conditions, and move its approval. 4 RESOLUTION NO. 4049 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY PLAT FOR PRAIRIE BEND WHEREAS, the Estate of Lorraine Lenzmeier is the owner of said property; and WHEREAS, the Sienna Corporation is the anticipated owner and developer of said property; and WHEREAS, the property upon which the request is being made is legally described on Attachment 1; and WHEREAS, the Planning Commission of the City of Shakopee did review the Preliminary Plat for Prairie Bend on July 7, and has recommended its approval; and WHEREAS, all notices of the public hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Preliminary Plat for Prairie Bend, described on Exhibit B attached hereto and incorporated herein, is hereby approved subject to the following conditions: 1. "Sarazin Lane will" be renamed "Greenway Avenue" and "Parkway Avenue" prior to the approval of a Final Plat covering this street's r-o-w. 2. Block 3 will be renumbered to eliminate duplicate lot numbers and return to an ordered sequence prior to the approval of a Final Plat for Block 3. 3. Outlot B will be identified as "Park" land on the final plat for this area. 4. Multi Family and Assisted Living lots will be reconfigured prior to the approval of a Final Plat to ensure that all lots have street access unless alternative legal documentation can be provided to satisfy the City Clerk and City Attorney that all lots will retain access to streets into the future. 5. Sidewalks and trail improvements will be made by the developer as shown on the PUD plans. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney ATTACHMENT 1 LEGAL DESCRIPTION The North 22 acres of the Southwest Quarter of the Southwest Quarter (SWI of SWX) , and the Northwest Quarter of the Southwest Quarter (NWzi of SW?) , all in Section 5, Township 115► Range 22 , Scott County, Minnesota, excepting from the above described property the East 2 rods thereof , and the Easterly 57 rods and 1 . 4 feet of the North 30 rods and 4 .7 feet of the Northwest Quarter of the Southwest Quarter. • AND • The East 5/8 of the North Half of the Southeast Quarter (NQS of 5T•:4 ) located in Section 6, Township 115, Range 22, Scott County, f;innesota. EXCEPTING THEREFROM THE FOLLOWING DESCRIBED PARCELS: 1 . That part of the E 5/8 of the N1 of the SEMI, Section 6, Township i13, Range 22, Scott County, Minnesota, beginning at. the SW corner of said E 5/8 ; thence North along the West line thereof a distance of 250 feet, thence South 89° 42' 30" East, parallel with the south line of said E 5/8 of the N1 of the SEh, a distance. of 503 feet to an existing fence; thence South a distance of 250 feet to the South line of H 5/8 of the W4 of SE's; thence North R9° 42 ' 30" West, alcng said line, a distance of 503 feet to the point of beginning. 2. 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F , ` ••Fc._. .!?! :,:1 • .. ilie£: . A -, i'. 3a.. MEMO TO: Dennis Kraft, City Administrator FROM: Dave Nummer, Staff Engineer P/41-) SUBJECT: Replotting of South Parkview 1st Addition DATE: July 19, 1994 INTRODUCTION: Attached is a letter from Mr. Cletus Link requesting that the City reimburse Engineering costs for replatting the South Parkview Development. Mr. Cletus Link, the developer of South Parkview 1st and 2nd Additions is seeking confirmation that the City of Shakopee will consider participating in the replatting costs for South Parkview 1st Addition if a monetary loss can be shown by the developer. BACKGROUND: In 1985, the City Council of Shakopee approved the preliminary and final plats for South Parkview 1st Addition. The final plat included lots on Madison Street, 12th Avenue, and along a portion of Monroe Street. In addition to the lots, the right-of-way was dedicated for all of the streets in the plat, including 13th Avenue (Vierling Drive). See attached plat map. Since 1985, several transactions have occurred that have necessitated the replatting of the already dedicated right-of-way for 13th Avenue (Vierling Drive), Quincy Circle, Parkview Terrace and Park Circle. The first transaction involved Mr. Link and the Minnesota Department of Transportation (Mn/DOT). Mn/DOT acquired 30 feet of additional right-of-way on the west side of County Road 15 to accommodate Trunk Highway 101 Bypass entrance and exit ramps. This taking reduced the depth of the possible future lots between County Road 15 and Quincy Circle to± 105 feet, which does not meet the minimum lot depth requirements. The result is that Mr. Link will have to move Quincy Street further west to accommodate lots. The second action causing Mr. Link to have to replat is the Vierling Drive realignment which was initiated by the City of Shakopee in February 1994. A feasibility report for Vierling Drive from County Road 15 to Polk Street was ordered by the City Council. The report recommended realigning Vierling Drive further south to avoid a new collector street running through an existing residential neighborhood. This alignment was adopted by the City Council, plans and specifications were prepared, and the resolution awarding the bid will be considered at the July 26, 1994 Council meeting. Recently, the City initiated the vacation of the existing 13th Avenue right-of-way. Staff is in the process of negotiating with Mr. Link to obtain the right-of-way necessary to construct Vierling Drive in the new alignment. In this vacation Mr. Link obtained additional land north of the new alignment that can be incorporated into "Outlot D" and subdivided into lots. Note that staff has placed an item on the July 26th agenda for Council consideration which would deed a portion of the land received by the City through the vacation to Mr. Link. This parcel is contiguous to "Outlot D" and could be incorporated into the plat. The net result, if Council authorizes the land transfer, is two to three additional buildable lots in the South Parkview development. DISCUSSION: Staff agrees with the concept that if this developer incurs costs over and above the "normal" costs to develop property due to the City relocating already dedicated right-of-way,that the City should participate in those costs. At this time the development costs are not known, and any potential benefit due to additional lots cannot be assessed. Since this is the case, staff is recommending the following procedure for determining possible monetary damages 1. The developer will be responsible for submitting a claim to City staff for any additional costs he feels are justified. 2. Staff will evaluate current lot prices and calculate the benefit received by the developer due to relocating the roadway (additional lots). 3. Staff will review the claim submitted by the developer, and will compare the damages and the benefits. If there is found to be net monetary damages to the developer, staff will bring this item back to the City Council with a recommendation. Staff feels this procedure will lead to a fair and equitable outcome for all parties involved. While staff supports the idea of determining if any damages are due to the developer from the City, staff does not support compensating the developer for damages incurred due to actions by Mn/DOT. The taking by Mn/DOT is a matter for the developer to handle directly with Mn/DOT and is not the responsibility of, or due to actions by the City of Shakopee. The developer is seeking a motion by the City Council in support of the concept of participating in the replatting costs for South Parkview as outlined herein. ACTION REQUESTED: Move to direct staff to take the necessary steps to determine if the City should reimburse the developer for a portion of the replatting costs and report said findings back to City Council. DMN/pmp LINK 4, ✓v4 47,4* ♦�► July8, 1994 City of Shakopee 129 S. Holmes St. Shakopee, MN 55e79 Subject: South Parkview Addition Phase 3 Honorable Mayor: Members of the Council: The redesigning of Vierling Drive has created a problem for me. Because it has been redesigned all of my previous engineering data that was approved and is on file at the City is now null and void. My request to the Council at this time is to reimburse me for the cost of reengineering South Parkview Phase 3. Sincerely, / .,_.!ke,t_.,0/C • C. J. Link & Associases Cletus J. Link 1216 Jefferson St. S. 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J _ a o I _ - 1 t , I �- -1 I Its « I.,)-1/� L w-I-I. 1a?-' 11 ) [ = 0 .sW a Jg N " 1 -1=I � I N� ( I I1 l1I- ®`� I • • 1 a 1 _ _ ..e. ..„ fi., 14 4'. .■.* Ade. ! ,1"63'1 oi,4. .. _. • 91 �11 I ICJ i N I ( 54116 )------iir- N - I • N N l 69 'aa 03 1 3 /3 a, REVISED ACTION REQUESTED FOR ITEM 13a Move to notify Mr. Cletus Link that once this subdivision is replatted, he should submit a claim to City staff for any additional expenses incurred in replatting and staff will evlauate the expenses versus the benefit and report back to the City Council and that if there is a net loss to the developer as a result of the replatting, the City Council supports a reimbursement to the developer. MEMO TO: Dennis Kraft, City Administrator FROM: Dave Nummer, Staff Engineer SUBJECT: Vierling Drive Excess Right-of-Way Conveyance DATE: July 19, 1994 INTRODUCTION: Staff has received a request that a parcel of City owned land lying north of the new Vierling Drive alignment be conveyed to the developer of South Parkview. The conveyance of this land is being considered at the request of the developer. BACKGROUND: On May 17, 1994 the City Council of Shakopee adopted Resolution No. 4004 which initiated the vacation of Vierling Drive from County Road 15 to Harrison Street. This vacation was prompted by the realignment of Vierling Drive through the South Parkview and Minnesota Valley 3rd Plats. (See attached map). Through the vacation process, staff is in the process of obtaining the south half of the then existing right-of-way through the South Parkview Plat, adjacent to Outlot E (which is City owned). The majority of this land will be used for right-of-way along the new Vierling Drive alignment (shown in blue on the map). Staff is in the process of obtaining the remainder of the land which is needed for right-of-way along the new alignment(shown in pink on the map). This property will need to be deeded to the City of Shakopee by the developer of South Parkview. A portion of the City owned property which was obtained through the vacation is located outside of the new Vierling Drive right-of-way, and is contiguous with land which was obtained by the developer for South Parkview. This property is shown in green on the attached map. The developer has requested that the City deed this property to him in exchange for the right-of-way for Vierling Drive that was given to the City by the developer. The proceeds for the sale of this land by the developer to a prospective homeowner will help to alleviate any replatting costs borne by the developer due to the City realigning Vierling Drive. ALTERNATIVES: 1. Authorize staff to convey to Cletus J. Link and Helen C. Link the excess right-of-way as described in the attached deed. 2. Do not authorize staff to convey this property. 3. Table for further information from staff. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Authorize the appropriate City officials to convey to Cletus J. Link and Helen C. Link that part of vacated Vierling Drive and Outlot E lying north of the relaignment of Vierling Drive within the plat of South Parkview 1st Addition, contingent upon Mr. Link deeding the right-of-way for Vierling Drive to the City. DMN/pmp PROPERTY ! , , , Y , L__ _ _____J I W I L 7 •''.7t4;;.4 f pp Y t+� °� +Y1-a1Y -_ . 0,6171 u y GI if St CN -is: \ I 7 r _ kI-1 ! I lid I I I i 1'1 = bt:. i �\ "J^ I-I 1 I 1 $1 APT?nl 1 12 • i'' A:N:I _ D Ii 1 d01-I ` II=Iflll= 7 4 -o _1 1 I f ! 3! 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Me II‘•ii..1 k ,,..,..... ••• • .• 1 .. 101.01 - g •• • I 11 "tgr III -I A11 1.101 •••. SI ..• RIGHT Or WAY MAP "" ••••oe••Oar *sr rr• \ ;.,.... U"i MX Orr Schelen Hayeron 1 Azsoclat es.Inc. IVIERL INC DRIVE ,, r, Awnprr. u f wt.,r c n T A • - J C MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Vierling Drive Sewer and Water DATE: July 20, 1994 INTRODUCTION: Attached is Resolution No. 4039, which accepts a petition and orders an improvement to Vierling Drive by sewer and water. BACKGROUND: The City Council ordered the improvements to Vierling Drive between Adams Street (County Road 15) and Presidential Lane on March 8, 1994 by Resolution No. 3966. This project consists of street and storm sewer construction to State Aid Standards. The plans have been completed and bids have been opened solicited for this project. During the preparation of the plans, staff met with the two developers affected by this development, Mr. Clete Link and Mr. Gary Laurent, to discuss and coordinate the street and utility construction of the City project and the developer built local streets. During that meeting it became apparent that the sewer and watermain in Vierling Drive should be constructed with the street under the City contract. Therefore, the plans that have been prepared include the sewer and watermain design within Vierling Drive. Since the sewer and watermain were not included in the original public hearing prior to ordering the project, staff has begun the process of obtaining petitions from the two developers, which waives their right to a public hearing. To date, staff has recieved a petition from Mr. Laurent. Mr. Link has not yet submitted his petition. It would be appropriate for the Council to adopt Resolution No. 4039, which accepts the petition and orders the improvements in order to install the sewer and water under the City contract, prior to awarding the contract for this project., All sewer and water costs will be assessed 100% to the developers. ALTERNATIVES: 1. Adopt Resolution No. 4039. 2. Deny Resolution No. 4039. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4039, A Resolution Declaring Adequacy of Petition and Ordering an Improvement and the Preparation of Plans and Specifications for Vierling Drive, Between Adams Street (County Road 15) and Presidential Lane, Project No. 1994-7 and move its adoption. DEH/pmp MEM4039 CITY OF SHAKOPEE PETITION FOR PUBLIC IMPROVEMENTS - The undersigned hereby petitions the City of Shakopee to install the followin improvements where noted and to assess them "p' pursuant to Minnesota Statutes Chapter 429: Vierlinq Drive XXV#iMIXStialit from County Road 15 to Presidential Lane by sanitary sewer and watermain ,,:- ;; � (improvements requested) "• ' ": . The undersigned herebywaive the right to apublic hearing -r--;',;.,-1--. ..;--' g g `- ;- prior to Council ordering the imporvements and also waives the .w• right to a public hearing prior to the levying of the assessments related to said improvements. The undersigned further voluntarily waives all rights to appeal said assessments which shall be `-•vrs' assessed pursuant to Minnesota Statutes Chapter 429 as a result of ' " ''i.-'• -r the installation of the above improvements. I/we understand that =- `' ''•x` by signing below I/we waive the right to appeal and later challenge , = • the amount of the special assessment. 3. : _ _- Dated this A/ day of ih+p) , 19 - • "' ctu., 1 13.,_,A.121--1,J_____. . . .:_:: . ,,e--- -, 7119r,LA„,..41-----Por STATE OF MINNESOTA ) (INDIVIDUAL ACKNOWLEDGEMENT) COUNTY OF ) On this . /Jday of .0^2J , 197Y before me, a Notary Public within and fojsaid County, personally appeared Gfi�� .L . hRvK.Q /fit sees. 2A9vttfflit 1_ iiLIete5 :1---/ICJ being sworn, did say that said instrument was executed as their free act and deed. n 7-.: • /(......, . . Notary . . This instrument was drafted by: - , Juo,TH s. c:x City of Shakopee y,�_ No-Aar?ue:r.—,,.. -^o-a (7l� SCOTT CCU':TY ' 129 East 1st Avenue kr(couuissti.Y Exa:;_S 6t6:5 Shakopee, MN 55379 RESOLUTION NO. 4039 A Resolution Declaring Adequacy of Petition And Ordering An Improvement And The Preparation Of Plans And Specifications For Vierling Drive, Between Adams Street (County Road 15) And Presidential Lane Project No. 1994-7 WHEREAS, a certain petition requesting the improvement of Vierling Drive, between Adams Street(County Road 15)and Presidential Lane by sanitary sewer and v.-atermain filed with the Council on July 12, 1994, is hereby declared to be signed by the required percentage of owners of property affected thereby. The declaration is made in conformity to Minnesota Statutes, Section 429.035; and WHEREAS, the petitioners waive their right to a public hearing prior to ordering the improvements. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Vierling Drive, between Adams Street (County Road 15) and Presidential Lane by sanitary sewer and watermain. 2. This project shall be included in Project No. 1994-7, which is the street construction of this same segment of Vierling Drive. 3. David E. Hutton, City Engineer is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making of such improvement and is authorized to advertise for bids for this project. Adopted in session of the City Council of the City of Shakopee. Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CONSENT ci TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Contract Authorization DATE: July 19, 1994 Introduction Council authorization to execute a contract is requested. Background Council authorization to execute a contract is requested. The contract is for the annual membership in the State of Minnesota Joint Purchasing Cooperative. At this point, it appears that we will be buying at least rock salt and a full size squad car off the state contracts in the next 12 months. The City Attorney has reviewed the contract. Action Requested Move to authorize the appropriate city officials to annually execute a contract for the State of Minnesota Cooperative Purchasing cooperative. / 3E CONSENT Attached is a print out showing the division budget status for 1994 based on data entered as of 7/7/94 . The HRA Fund is experiencing costs that will probably exceed the budget as it currently stands. Costs are related to the Stans House project and TIF studies. The shop division is over budget until an amendment is made for the fuel tanks. The 1994 budget shows four small projects for repairs/improvements at the pool for a total of $35, 000. Included in the bill list is payment to Restoration Specialists for $19, 184 . 68 for partial payment on work completed. Council authorization is required for work exceeding $5, 000 and it appears that such authorization was not obtained. 07/20/94 CITY OF SHAKOPEE EXPENSES BY DEPARTMENT CURREN- YEAR ANNUAL MON'- TO PERCENT DEPT DEPT NAME BUDGET ACTUA. DATE EXPENDED _ 00 N/A 0 0 -364 0 11 MAYOR & COUNCIL 69,140 2,792 26,355 33 12 CITY ADMINISTRATOR 185,140 5,268 95,924 52 13 CITY CLERK 116,490 4,811 58,204 50 15 FINANCE 278,020 8,931 161,133 58 16 LEGAL COUNSEL 179,880 6,662 74,644 41 17 PLANNING 405,840 9,497 182,564 45 18 GENERAL GOVERNMENT BUILDINGS 114,460 6,150 67,894 59 31 POLICE 1,376,440 46,544 776,706 56 32 FIRE 865,310 27,022 695,011 80 33 INSPECTION-BLDG-PLMBG-HTG 183,350 6,453 86,967 47 41 ENGINEERING 346,590 9,666 179,847 52 42 STREET MAINTENANCE 585,050 14,643 233,650 40 44 SHOP 104,530 4,648 116,948 112 46 PARK MAINTENANCE 307,270 13,149 171,029 56 48 REFUSE COLLECTION 513,550 45,748 249,391 49 61 POOL 150,300 33,544 78,603 52 64 RECREATION 200,010 12,369 104,143 52 91 UNALLOCATED 143,960 112,642 44,744 31 TOTAL GENERAL FUND 6,125,330 370,539 3,403,393 56 17 PLANNING 360,860 24,085 180,641 50 TOTAL TRANSIT 360,860 24,085 180,641 50 12 CITY ADMINISTRATOR 64,870 14,565 81,869 126 TOTAL HRA 64,870 14,565 81,869 126 00 N/A 704,250 0 0 0 TOTAL CAPITAL EQUIP REVOLVING FUND 704,250 0 0 0 .a 04 04 x x < El E-4 ;. 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Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Restoration Specialist Bill - Pool Improvements DATE: July 25, 1994 INTRODUCTION: An explanation of the requested payment to Restoration Specialists for repairs/improvements at the Shakopee pool would be in order. BACKGROUND: The 1994 Swimming Pool Division Budget included $35, 000 for various pool improvements . For the past three years, the City has been utilizing the services of Virg Lukin (Pool Consultant) to assist us in our efforts to bring the pool into compliance with ADA Standards and also to identify those areas where pool upgrades are most needed. Mr. Lukin has also assisted the City in identifying contractors to perform the work services needed. In preparation for the work to be completed in 1994, staff again relied upon the services of Mr. Lukin to identify contractors in accordance with the City policies and procedures . Mr. Lukin broke out the work scope for the pool improvements into four basic cost quotation categories : 1 . Plumbing, 2 . Slide Repairs, 3 . Handicap Restroom Construction/Demolition and 4 . Floor Epoxy. Mr. Lukin contacted a variety of vendors to obtain quotes for the services . Restoration specialists did submit separate cost quotations for each of the aforementioned improvements. The handicap restroom construction quotation was based on a time and material quote not to exceed $17, 950 . The remainder of the work items were between $5, 000 and $15, 000 . I was under the impression that if an item was between $5, 000 and $15, 000 and budgeted Council approval was not required. A purchase order was filled out for the work scope on May 16, 1994 . Since that time it has come to my attention that the City policy requires Council approval on all purchases between $5, 000 and $15, 000 irregardless of whether they have been budgeted. In summary I failed to follow the proper procedure in obtaining authorization for the work identified herein. I am now keenly aware of the policy in place and this type of error will not happen again. I would like to note that all the improvements relating to the pool are well under the budgeted amounts. ACTION REQUESTED: In conjunction with the approval of the bills authorize payment to Restoration Specialists in the amount of $19, 184 . 68 as partial payment for work completed. (No special motion is needed other than simply approving the bills as listed on agenda item 13 e . ) ly CONSENT MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Pawnbroker's Employee License DATE: July 8, 1994 INTRODUCTION: The City has received an application for an employee license from an applicant desiring to work in a pawnshop licensed in the City of Shakopee. BACKGROUND: Melody Ann Schalesky has submitted an application for an employee license to work at Shakopee Pawn & Cash Co. , 1147 Canterbury Road. On June 7th, City Council approved a pawnshop license for Shakopee Pawn & Cash Co. and approved employee licenses for seven of eight employees. Mr. Marzario wishes to add an eighth employee. The Police Department has conducted the customary background investigation on Ms. Schalesky. The investigation disclosed nothing to prohibit the issuance of an employee license to Ms. Schalesky. ALTERNATIVES: 1] Grant a license 2] Deny a license 3] Table for additional information RECOMMENDATION: Staff recommends alternative number 1, grant a license. RECOMMENDED ACTION: Approve the application and grant a pawnbroker's employee license to Melody Ann Schalesky, Shakopee Pawn & Cash Co. , 1147 Canterbury Road. CONSENT l MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Pawnbroker's Employee License - Hoeppner DATE: July 21, 1994 INTRODUCTION: The City has received an application for an employee license from an applicant desiring to work in a pawnshop licensed in the City of Shakopee. BACKGROUND: Willard George Hoeppner has submitted an application for an employee license to work at American Pawnbrokers, 450 West 1st Avenue. On June 7th, City Council approved a pawnshop license for American Pawnbrokers and approved employee licenses for five employees. Mr. Nelson wishes to add a sixth employee. The Police Department has conducted the customary license investigation on Mr. Hoeppner. The investigation disclosed nothing to preclude issuing an employee license to Mr. Hoeppner. ALTERNATIVES: a] Grant a license b] Deny a license c] Table the application for additional information RECOMMENDATION: Staff recommends alternative "a", grant a license. RECOMMENDED ACTION: Approve the application and grant a pawnbroker's employee license to Willard C. Hoeppner, American Pawnbrokers, 450 West 1st Avenue. MEMO TO: Dennis R. Kraft, City Administrator / 3 k. FROM: Barry A. Stock, Assistant City Administrator RE: City Hall Staffing Issues DATE: July 19, 1994 INTRODUCTION: It has been over a year since our move to the new city hall facility. The move to the new facility and consolidation of departments in one building in addition to improved technology has allowed the City to provide services at an improved efficiency level . When the 1994 budget was drafted, certain position classifications were proposed to be modified. Staff would like to propose that these changes and other organizational improvements be implemented at this time in order to enhance productivity and improve cost effectiveness . BACKGROUND: Prior to relocating City operations to the new facility, the Recreation Department was located in a separate building from the main city hall facility. This being the case, the need formerly existed for two separate receptionist position classifications . The City also had a third part-time receptionist position located at the Shakopee Public Works building. All three positions are officially classified as Receptionist positions. It was anticipated that the move to the new city hall facility would provide for the centralization of receptionist duties at one main location. Technological advancements in the area of telephone systems and cashier duties were also introduced upon the move to the new facility. The new telephone system allowed for all incoming calls to be received by one person. Voice mail capabilities also significantly improved the ability to process phone calls. A new cashier receipting system and computerized cash drawer has also allowed for stream lining of cashiering duties so that all cashier functions could be accommodated at the main receptionist desk. In preparing the 1994 budget it was recognized that the main Receptionist position classification was in need of an upgrade. Funds were included in the 1994 budget to reclassify the main Receptionist position classification to Cashier. It was also recognized that the need for a receptionist position within the Recreation Department could be reduced as a result of the introduction of an improved phone system. The 1994 budget included reducing the Recreation receptionist position classification to 3/4 time from the full time status. Upon reviewing the duties and responsibilities of all three of the existing receptionist position classifications, staff is recommending that the main Receptionist position classification be changed to Cashier. Staff is also proposing to eliminate the Receptionist position classification within the Recreation Department and Public Works Department . Staff is proposing to replace the Receptionist position classification in the Recreation Department with a Clerk Typist I position classification. This individual would not only serve the Recreation Department but would serve as a pooled typist position for the Engineering, Administration, Recreation and City Clerk Departments. Staff is also proposing to upgrade the Public Works phone system to provide for voice mail capabilities. The phone system would also allow callers to select an option which would refer their call to the main City Hall line. The cost for upgrading the Public Works phone system is estimated to be $4, 000 . The 1994 budget also included upgrading the Clerk Typist II position in the Planning Department to a Secretary position classification. Staff is recommending that the appropriate action be taken to facilitate this upgrade. The proposed changes outlined herein provide for the creation of three new position classifications. Staff is seeking Council authorization to advertise for the new position classifications including: 1 . Cashier, 2 . Clerk Typist I (Pooled) and 3 . Secretary . In accordance with the City' s Personnel Policy the City will first internally advertise for the positions. Upon review of internal applications, the City has the option of selecting an applicant to fill a position or advertise externally for additional candidates . Through this hiring process we intend to utilize the services of Scott County to assist us in any testing procedures that will be established for the various positions . SUMMARY: The organizational changes recommended herein would result in creating three new position classifications . Attached is a cost/benefit analysis associated with the proposed reorganization. Potential unemployment benefit costs have not been calculated at this time. When the new positions are filled the pay plan will have to be amended accordingly. ALTERNATIVES: 1 . Authorize the appropriate City officials to advertise for the new position classifications. 2 . Do not advertise for all of the position classifications as presented. 3 . Table action pending further information from staff . 4 . Hold off on the reorganization until this fall . STAFF RECOMMENDATION: Staff recommends alternative #1 . ACTION REQUESTED: Authorize the appropriate City officials to advertise for the new position classifications including: 1 . Cashier, 2 . Clerk Typist I (Pooled) , and 3 . Secretary. Attachment #1 Cost/Benefit Analysis Position Annual Classifications Proposed Action Cost(Savings) Main Receptionist Eliminate (28 , 600. 00) Recreation Receptionist Eliminate (28, 600. 00) P.W. Receptionist Eliminate (14 , 300. 00) Clerk Typist II (Planning) Eliminate (33 , 800. 00) Cashier Create 30, 000. 00 Clerk Typist I (Pooled) Create 29, 300 . 00 Secretary (Planning) Create 35, 100. 00 Voice Mail System Install at Pub. Works 4 , 000. 00 Notes: 1. All wages listed include cost of benefits. 2 . Actual first year cost saving will vary depending on whether or no existing employees are selected to fill new positions. The cost of unemployment benefits can not be determined until we complete the hiring process. 3 . New position wage costs assume that the positions are filled by existing internal candidates. Costs are for illustration purposes only. JUL-22-94 FRI 13:29 TEAMSTERS LOCAL 320 FAX NO. 6123318948 P. 02//!/ 3j1 -: , ES UNION MWMINNESOTA TEAMSTERS PUBLIC • ~ LOCAL u ,,A,..-,,,`�Wj---:,:;,‘,,, ai ' r INTERNATIONAL BROTHERHOOD F S M 3001 University Avenue S.E.—Minneapolis,.Minnesotax(612) 5414 Phone(612)331-3873 8948 July 22, 1994 Mr. Gary Laurent Mayor City of Shakopee • 129 E First Ave Shakopee Mn 55379-1376 RE: City Hall Staffing Issues Proposal Dear Mayor Laurent: As the exclusive representative of City Clerical Employees, chI, must inform the Mayor and City Council of issues I have with the recommendedstaffing ges. he The Union has not been contacted by the City Administration lscuss salarytschedule folr, which his position includes creating and funding a new bargaining position. The is a term of employment that must be negotiated by the Administration and the Union. The City has done a cost/benefit analysis on the position without entering into negotiations. The Administration is proposing the elimination of 3-1/2 positions and replacing them with three (3) positions. It has been made clear to the long term employees currently holding these positions that the City is reserving the option of by vertising chosen for these ally pos do r s�Morale has become There is no guarantee that these employees will ultimately be a serious issue for all employees who see this process as a threat to their job security. No job descriptions have been created for these positions, indicating that this issue is being rushed through the Council without providing complete background information_ The Union has repeatedly raised the issue in contract negotiations of reclassifying Bargaining Unit Employees who are improperly classified.screen eldid he iminat Administration olderolong tterm employees.s this route? We question if the entire process is a smoke c United To Protect JUL-22-94 FRI 13:30 TEAMSTERS LOCAL 320 FAX NO. 6123318948 P. 03 Page 2 I urge the Mayor and City Council members to give serious consideration to the issues I have raised and review other alternatives. Sincerely, TE STERS LOCAL#320 Sue Mauren Business Agent SM/jmm OPEIU-#12 0 1 MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Sentencing to Service Participation DATE: July 26, 1994 INTRODUCTION: Councilor Sweeney has indicated that there is apparently time available for people to do work who have been assigned to the Sentencing to Service Program. The annual cost for communities participating in this program is between $2 , 000 and $3 , 000 per year. The program provides a work crew of eight to ten people who can be assigned a variety of labor related tasks . Projects that the Sentencing to Service crews could do for the City would include clean-up at Murphy' s Landing, clean-up and landscaping work in the Downtown area, or similar projects . From time to time the program includes licensed journeymen in the various building trades. If this were to occur it would be possible for a crew to work on a project such as the house the City acquired from the Stans Foundation. It is my understanding that there is no one currently in the Sentencing to Service Program who has those qualifications . At the present time the City periodically receives benefits from the Community Service Program. In this program individuals are assigned an appropriate number of hours of community service. The Police Department most often uses community service people. There is no cost for the Community Service Program, however the individuals typically do need to be supervised whereas the Sentencing to Service Program has a cost associated with it but includes a crew foreman who provides the supervision. ALTERNATIVES: 1 . Direct the City Administrator to conduct further research on this program and present a recommendation at a future Council meeting. 2 . Direct that no further work be done on this program. RECOMMENDATION: It is recommended that if the City Council wishes to pursue this program they should direct the City Administration to make the appropriate contacts at the Scott County Sheriff' s Office and provide specific details for City Council consideration at a future Council meeting. /f ( CONSENT TO: Dennis Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: 1995 Resolution for Task Force Participation DATE: JuLY 18 , 1994 INTRODUCTION: Each year, the State of Minnesota Office of Drug Policy requires coordinators of regional task forces to submit resolutions indicating intent to participate in task force operations from each member agency. BACKGROUND: For the past several years, the state and federal governments have encouraged local law enforcement agencies to form regional task forces to investigate drug law violations. Significant sums of Federal and State drug enforcement money are distributed to task forces. The Shakopee Police Department has been a member of the Southwest Metro Drug Task Force since its inception and wishes to continue participation in the task force for as long as possible. The City Attorney has reviewed and approved the attached resolution. ALTERNATIVES: 1. Continue participation in the Southwest Metro Drug Task Force. 2 . Discontinue participation in the Task Force. RECOMMENDATION: Alternative #1 ACTION REQUESTED: Offer Resolution # , a resolution to enter a cooperative agreement with the Office of Drug Policy in the Minnesota Department of Public Safety for participation in the Southwest Metro Drug Task Force. RESOLUTION NO. 4052 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, REGARDING PARTICIPATION IN THE SOUTHWEST METRO DRUG TASK FORCE . WHEREAS, for several years the City has participated in the Southwest Metro Task Force; and WHEREAS, the Task Force is managed by the Office of Drug Policy in the Minnesota Department of Public Safety; and WHEREAS, the Task Force has successfully brought about numerous drug convictions; and WHEREAS, each year the City enters into a cooperative agreement in order to continue this relationship. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS : That the appropriate City officials hereby are authorized to enter into a cooperative agreement with the Office of Drug Police in the Minnesota Department of Public Safety for the project entitled Southwest Metro Drug Task Force for the 1995 calendar year. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney (resdrug] CONSENT f4/b EXPLANATION TO ORDINANCE E ORIGINATING DEPARTMENT: Law Department PURPOSE : To revise the insurance requirements and improve the numbering of the tattooing provisions of the City Code . REMARKS : On July 12 , 1994 , the City Council directed staff to prepare an ordinance to amend the insurance requirements for a tattooing establishment . Presently the ordinance requires that insurance be provided for any and all loss arising out tattooing. The tattooing licensee in Shakopee has worked extensively with the City Clerk to obtain the proper insurance, but has been unable to obtain insurance which would cover the transmission of communicable diseases . That insurance does not seem to be available in this country. This ordinance amendment will delete that requirement, while leaving all other protections in place . In reviewing the City Code, staff noticed that the tattooing sections were numbered differently from other sections in the Business Licensing chapter. In all other sections, all provisions relating to one topic (e .g. , peddlers, taxicabs, massage centers, etc . ) were included under one section number. This numbering system was not followed for tattooing, and staff has added to this ordinance a provision directing the City Attorney to combine these sections into one, in order to make the tattooing provisions consistent with the rest of the chapter. ACTION REQUESTED: Offer Ordinance No. 381, an ordinance amending Chapter 6, Other Business Regulation and Licensing, by repealing Sec . 6 . 52, Insurance Required, and enacting one new section in lieu thereof, relating to the same subject; and directing the City Attorney to combine the tattooing sections of the City Code, and move its adoption. Submitted by: (/35 City Attorney ORDINANCE NO. 3E1, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 6 , OTHER BUSINESS REGULATION AND LICENSING, BY REPEALING SEC. 6 . 52 , INSURANCE REQUIRED, AND ENACTING ONE NEW SECTION IN LIEU THEREOF, RELATING TO THE SAME SUBJECT; AND DIRECTING THE CITY ATTORNEY TO COMBINE THE TATTOOING SECTIONS OF THE CITY CODE. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That City Code Chapter 6 , Other Business Regulation and Licensing, is hereby amended by repealing Sec. 6 . 52 , Insurance Required, and enacting one section in lieu thereof, which shall read as follows : "SEC. 6 .52 . INSURANCE REQUIRED. Each applicant for a license under Section 6 . 51 shall file with the City a public liability insurance policy or certificate of insurance, and a professional liability insurance policy or certificate of insurance, insuring the applicant against any and all loss arising out of the use, operation or maintenance of the tattooing establishment, and due to engaging in the practice of tattooing. The policy may exclude liability arising out of the transmission of a communicable disease by an insured or by another person for whom the insured is legally responsible . The policy of insurance shall be in limits of not less than the statutory limits of liability for a municipality. Failure to keep in full force and effect the insurance required herein is grounds for revocation of the license. " Note : The underlined language is inserted; the otrikcout language is deleted. Section 2 - That the City Attorney is hereby directed to combine City Code Sections 6 . 50 through 6 . 57 into one section, making no changes other than those necessary to effectuate the combination of sections . Section 3 - General Provisions . City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 6 . 99, Violation a Misdemeanor or Petty Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 4 - Effective Date . This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of , 1994 . /VC., CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Initiate Vacation of Roadway Easement, and Drainage and Utility Easements MEETING DATE: July 26, 1994 INTRODUCTION: The attached Resolution No. 4043 sets a public hearing date to consider the vacation of a 70 foot wide roadway easement, and two 15 foot wide, and three 10 foot wide drainage and utility easements. The drainage and utility easements proposed for vacation are located adjacent to the interior lot lines between Lot 1 and Lot 2, and between Lot 2 and Lot 3, of Block 1, Cretex Industrial Park 1st Addition. DISCUSSION: The City has received a petition for the vacation of a 70 foot wide roadway easement, and two 15 foot wide, and three 10 foot wide, drainage and utility easements. The drainage and utility easements proposed for vacation are located adjacent to the interior lot lines between Lot 1 and Lot 2, and between Lot 2 and Lot 3, of Block 1, Cretex Industrial Park 1st Addition. This request is being made in order to combine the three lots into one lot through the Minor Subdivision process. The attached resolution sets a public hearing for August 16, 1994. On that date, comments from staff members and utilities, as well as a recommendation from the Planning Commission, will be presented to the City Council for their consideration. ACTION REQUESTED: Offer Resolution No. 4043, A Resolution Setting the Public Hearing Date to Consider the Vacation of a 70 Foot Wide Roadway Easement, Two 15 Foot Wide Drainage and Utility Easements, and Three 10 Foot Wide Drainage and Utility Easements Located Adjacent to the Interior Lot Lines Between Lot 1 and Lot 2, and Between Lot 2 and Lot 3, Block 1, Cretex Industrial Park 1st Addition, and move its adoption. ICITYCOUN\VACSPHD.726} RESOLUTION NO. 4043 A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE VACATION OF A 70 FOOT WIDE ROADWAY EASEMENT, TWO 15 FOOT WIDE DRAINAGE AND UTILITY EASEMENTS, AND THREE 10 FOOT WIDE DRAINAGE AND UTILITY EASEMENTS LOCATED ADJACENT TO THE INTERIOR LOT LINES BETWEEN LOT 1 AND LOT 2, AND BETWEEN LOT 2 AND LOT 3, BLOCK 1, CRETEX INDUSTRIAL PARK 1ST ADDITION WHEREAS, it has been made to appear to the Shakopee City Council that the roadway easement, the two 15 foot wide drainage and utility easements, and the three 10 foot wide drainage and utility easements located adjacent to the interior lot lines between Lot 1 and Lot 2, and between Lot 2 and Lot 3, of Block 1, Cretex Industrial Park 1st Addition serve no public use or interest; and WHEREAS, a public hearing must be held before an action to vacate can be taken and two weeks published and posted notice thereof must be given. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chambers on the 16st day of August, 1994, at 7:00 P.M. or thereafter, on the matter of vacating a 70 foot wide roadway easement, and that portion of the two 15 foot wide drainage and utility easements, and the three 10 foot wide drainage and utility easements located adjacent to the interior lot lines between Lot 1 and Lot 2, and between Lot 2 and Lot 3, of Block 1, Cretex Industrial Park 1st Addition. WHEREAS, two weeks published notice will be given in the SHAKOPEE VALLEY NEWS and posted notice will be given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk APPROVED AS TO FORM: City Attorney / yC4 TO: Dennis R. Kraft, City Administrator FROM: Vernice Takumi, Accountant RE: 1994 Budget Amendment Resolution No. 4050 DATE: July 20, 1994 Introduction Due to the pay increases required by the recently accepted Union contract for clerical, technical, and maintenance workers, step increases awarded to the Police Chief and the Public Works Director, the new non union pay plan, and the installation of new fuel tanks at the public works garage which were not included on the 1994 budget, an amendment to the 1994 budget is warranted. Background Attached is a resolution that amends the 1994 budget to provide appropriations for the new union contract and non union pay plan. It should be noted that the non union pay plan implementation has changed the effective date of step increases from the employee's anniversary date to January 1st. Status of contingency account is: Original appropriation $150, 000. Police & PW wage increases $33 , 040. Nonunion & Clerical $70, 350. Balance Remaining $46, 610. Alternatives 1. Approve resolution as presented. 2 . Amend resolution and approve. 3 . Do not approve resolution. Action Offer Resolution No. 4050 A Resolution amending Resolution No. 3913 Adopting the 1994 Budget and move its adoption. * It should be noted that the non union pay plan implementation has changed the effective date of step increases from the employee's anniversary date to January 1st. RESOLUTION 4050 A RESOLUTION AMENDING RESOLUTION 3913 ADOPTING THE 1994 BUDGET WHEREAS, the City Council has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the accounts are increased as follows: Fund Division Account Amount Portion for 1994 Non Union Pay Plan: General Admin. Personal Services 7,200 General City Clerk Personal Services 1,450 General Finance Personal Services 5,740 General Legal Personal Services 8,090 General Planning Personal Services 3,930 General MIS Personal Services 1,470 General Police Personal Services 6,530 General Engineering Personal Services 6,030 General Street Personal Services 1,210 General Park & Rec. Personal Services 4,510 General Unallocated Contingency (46,160) Portion for step increases awared to Tom Steininger and Dave Hutton: General Police Personal Services 3,460 General Engineering Personal Services 3,550 General Unallocated Contingency (7,010) Portion for Clerical, Technical, and Maintenance Workers Contract: General City Clerk Personal Services 750 General Finance Personal Services 900 General Planning Personal Services 890 General Gov't Bldgs. Personal Services 1,330 General Police Personal Services 2,160 General Inspection Personal Services 3,770 General Engineering Personal Services 5,310 General Street Personal Services 560 General Park & Rec. Personal Services 1,510 General Unallocated Contingency (17,180) Portion for the Fuel Tanks at the Public Works Garage: General Shop Capital Equipment 61,950 Capital Equip. Transfers Out 61,950 General Transfers In 61,950 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form City Attorney Qi MEMO TO: Dennis Kraft, City Administrator FROM: Dave Nummer, Staff Engineer 21 SUBJECT: Vierling Drive, Project No. 1994-7 DATE: July 18, 1994 INTRODUCTION: Attached is Resolution No. 4044, a resolution accepting bids and awarding the contract for Vierling Drive, Project No. 1994-7. BACKGROUND: On May 17, 1994 the City Council of Shakopee ordered the advertisement for bids for Vierling Drive, from County Road 15 to Presidential Lane. On July 8, 1994 the bids were received and publicly opened for this project. A total of two bids were received and are summarized in the attached resolution. The low bidder is Ryan Contracting with a bid of$505,519.50. Staff has reviewed the bids for completeness and has determined that the low bidder is qualified to perform the work as described in the plans and specifications. The Engineer's estimate for this project is $481,323.70. ALTERNATIVES: 1. Accept the low bid and adopt Resolution No. 4044 awarding the contract to Ryan Contracting, Inc. 2. Reject the low bid and award the contract to another bidder. 3. Reject all bids and rebid. RECOMMENDATION: Staff recommends Alternative No. 1, to award the contract to Ryan Contracting, Inc. ACTION REQUESTED: 1. Offer Resolution No. 4044, A Resolution Accepting Bids on Vierling Drive, from County Road 15 to Presidential Lane, Project No. 1994-7 and move its adoption. 2. Approve of a contingency in the amount of 10% of the bid for use by the City Engineer in authorizing change orders on this project. RESOLUTION NO. 4044 A Resolution Accepting Bids On Vierling Drive, From County Road 15 To Presidential Lane Project No. 1994-7 WHEREAS,pursuant to an advertisement for bids for Vierling Drive Project No. 1994-7, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Ryan Contracting, Inc. $505,519.50 S.M. Hentges & Sons, Inc. $555,444.50 AND WHEREAS, it appears that Ryan Contracting, Inc., 8700 13th Avenue E., Shakopee, MN 55379 is the lowest responsible bidder. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Ryan Contracting, Inc. the name of the City of Shakopee for Vierling Drive, from County Road 15 to Presidential Lane, Project No. 1994-7 by pavement, sanitary sewer, storm sewer and watermain according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CONSEI\IT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Nummer, Staff EngineerJ/►'W SUBJECT: 1994 Pavement Preservation Program, Project No. 1994-12 DATE: July 20, 1994 INTRODUCTION: Attached is Resolution No. 4051, a resolution accepting bids and awarding the contract for the 1994 Pavement Preservation Program, Project No. 1994-12. BACKGROUND: On June 21, 1994, the City Council authorized the advertisement for bids for the 1994 Pavement Preservation Program. On July 19, 1994 bids were received and publicly opened for this project. A total of two bids were received and are summarized on the attached resolution. The low bid was submitted by Northwest Asphalt of Shakopee, MN for a total bid of$66,131.55. The Engineer's estimate is $78,604.00. The current year budget contains $80,000.00 for pavement preservation. ALTERNATIVES: 1. Accept the low bid and adopt Resolution No. 4051, awarding the contract to Northwest Asphalt, Inc. 2. Reject the low bid and award the contract to the second low bidder. 3. Reject all bids and rebid. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: 1. Offer Resolution No. 4051, A Resolution Accepting Bids on the 1994 Pavement Preservation Program, Project No. 1994-12 and move its adoption. 2. Approve of a contingency in the amount of 10% for use by the City Engineer in authorizing change orders on this project. RESOLUTION NO. 4051 A Resolution Accepting Bids On The 1994 Pavement Preservation Program Project No. 1994-12 WHEREAS, pursuant to an advertisement for bids for the 1994 Pavement Preservation Program, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Northwest Asphalt, Inc. $ 66,131.55 Hardrives, Inc. $ 67,332.50 AND WHEREAS, it appears that Northwest Asphalt, Inc., 1451 County Road 18, Shakopee, MN 55379 is the lowest responsible bidder. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Northwest Asphalt, Inc. in the name of the City of Shakopee for the 1994 Pavement Preservation Program by milling and overlaying according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney