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HomeMy WebLinkAbout06/28/1994 TENTATIVE AGENDA SHAKOPEE, MINNESOTA SPECIAL CALL JUNE 28, 1994 LOCATION: City Hall, 129 Holmes St . South Mayor Gary Laurent presiding 1] Roll Call at 5 : 00 p.m. 2] Accept Special Call 3] Res . No. 4032 - Changing the July Meeting Dates 4] Other Business 5] Adjourn TENTATIVE AGENDA COMMITTEE OF THE WHOLE JUNE 28, 1994 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1] Roll Call at 5 : 00 D.M. 2] Approval of April 27th, and May 4th, 1994 Minutes 3] 1993 Comp Annual Financial Report - Bring 13b from 6/21 agenda 4] 1995 Budget - Overall Goals 5] 1995 Capital Equipment List 6] Other Business 7] Adjourn at 7 : 00 p.m. Dennis R. Kraft City Administrator SHAKOPE E June 23 , 1994 Shakopee City Council 129 Holmes Street South Shakopee, MN 55379 Dear Councilmembers : Mayor Laurent has notified me, Judith S. Cox, City Clerk of the City of Shakopee, that a special session of the City Council will will be held on Tuesday, June 28, 1994 at 5 : 00 p.m. This would be for the purpose of taking actions on the following matters : 1) Changing the July 5th and July 19th, 1994 Council Meeting Dates. 2) Any other business which may come before the City Council . Sincerely, /- r_z-) - ,y)C Judith S. Cox City Clerk CONiMUYm'PRIDE SLNcE 185 MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Metropolitan Council Member Sondra Simonson' s Resignation DATE: June 23 , 1994 Today I received a telephone call from Metropolitan Councilmember Sondra Simonson indicating that she has submitted her resignation to the Governor effective June 30, 1994 . As Councilmembers are aware Ms . Simonson has experienced severe health problems recently and this is also reason for her resignation. It is not known when the Governor will announce a replacement for this Metropolitan Council District . 3 RESOLUTION NO. 4032 A RESOLUTION CHANGING THE JULY 5TH AND 19TH, 1994 COUNCIL MEETING DATES WHEREAS, the Shakopee City Code has set the first Tuesday of each month as the regular meeting date for the City Council; and WHEREAS, the Shakopee City Code allows the City Council to change the meeting date by adopting a resolution at least one week prior to the regularly scheduled meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the July 5 and July 19, 1994 regularly scheduled City Council meetings be changed to July 12 and July 26, 1994 at 7 : 00 P.M. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this 28th day of June, 1994 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL SHAKOPEE, MINNESOTA COMMITTEE OF THE WHOLE APRIL 27, 1994 Mayor Gary Laurent called the meeting to order at 5: 34 p.m. with Councilmembers Lynch, Dirks (at 5: 36 p.m. ) , and Sweeney present. Councilor Beard was absent. Also present: Dennis R. Kraft, City Administrator; Karen Marty, City Attorney, Judith S. Cox, and Lindberg Ekola present. Discussion resumed on the draft zoning ordinance starting with page 95, Sec. 11. 62 . SEC. 11. 62 DRIVEWAYS Consistent with earlier discussion, Sec. 11. 62 , Subd. 3 .D. was deleted; it required six (6) inch curbing of driveways for multiple-family, business, and industrial uses. Sec. 11. 62, Subd. 3 .E. Surfacing, will be changed consistent with the Parking Section. Sec. 11. 62, Subd. 3,L. Maximum Driveway Grade, was changed to: no driveway grade shall exceed 15% within 25 feet of the property line. SEC. 11.70 SIGNS Sec. 11.70, Subd. 5.F. Signs on natural surfaces or structures, was changed to add entrance monuments as an exemption. SEC. 11. 81 GENERAL PROVISIONS Sec. 11. 81, Subd. 2 .C. Setback from Street, was changed by revising the title to be "Front Yard Setback", and by placing a period after the word "lot" in the third line. Sec. 11. 81, Subd. 1.C. Setbacks from Streets, was changed by deleting the R-1C zone in the last sentence. SEC. 11. 83 ZONING ORDINANCE AMENDMENTS Sec. 11. 83 , Subd. 8 .B. 2 .d.viii. Planned Unit Development Plan showing open space areas and amenities designed to obtain open space credits does not spell out affordable housing. This paragraph will be changed by adding language to provide for credits for affordable housing. Sec. 11. 83 , Subd. 8 .D. , amendments to Planned Unit Developments, will be changed by adding language about major changes having to follow the normal process. Official Proceedings of the April 27 , 1994 Shakopee City Council Page -2- Sec. 11.83, Subd. 9.A. 2. , relating to special provisions for floodplain overlay zones, it was noted that this paragraph was changed earlier in the discussions on the draft zoning ordinance at the request of Valleyfair. SEC. 11. 85 CONDITIONAL USE PERMITS Sec. 11. 85, Subd. 13 . Special Provisions in the Floodplain Overlay Zone, staff was directed to check for inconsistencies as they may relate to earlier changes. Sec. 11.85, Subd. 3 . Public Hearing, staff was directed to research if more notice is needed to owners of properties (in addition to the 350 feet) for a vibration zone for mining operations and if so to adjust the zoning ordinance accordingly. Sweeney/Lynch moved to forward the zoning ordinance to the City Council for approval on the consent agenda. Motion carried unanimously. There being no further business to come before the Committee of the Whole, Mayor Laurent adjourned the meeting at 6: 15 p.m. Judith S. Co C')ty Clerk Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL SHAKOPEE, MINNESOTA COMMITTEE OF THE WHOLE MAY 4, 1994 (Joint meeting with the Jackson Town Board) Mayor Laurent called the meeting to order at 5 : 38 p.m. with Councilmembers Lynch, Dirks, Beard and Sweeney present. Present from Jackson Township: Norbert Theis, Jim Ramaker, Mark Luce and Rose Menke, Clerk. Also present: Dennis R. Kraft, City Administrator; Judith S. Cox, City Clerk; and Dave Hutton, City Engineer. Discussion ensued on including the P & V Additions in the proposed annexations to the City of Shakopee. Mayor Laurent explained that the Jackson Town Board did meet with the residents in the P & V Additions and that all but three residents attended. Everyone at the meeting pretty much concurred that they would like to be annexed into the City. There were concerns raised at that meeting and a response to those concerns from Mr. Hutton is included in the council packet for tonight. Mayor Laurent noted that the answers to questions 2-7 are procedural and standard operating procedures for public improvements. Mr. Theis asked how long it would take to become annexed. Mr. Kraft responded that it should take 30 to 60 days to work with the Municipal Commission. Mr. Hutton explained that the City can not ask for a MUSA (Metropolitan Urban Service Area) expansion until the land is annexed. Referring to the first concern, Mayor Laurent stated that the City Engineer's estimate to provide sewer, water, streets, and storm sewer is about $12, 000 per lot. The people in the P & V Addition are suggesting that they have an assessment of about $8, 000 per lot, so the difference needs to be worked out. Mayor Laurent pointed out that the appraiser estimated an increase in property value due to the improvements in the area of $8, 000-$9 , 000, so that the City could not show a benefit of $12, 000. Mayor Laurent stated that it would make good planning sense to include the P & V Additions in the annexation. He asked if the property owners would sign a waiver if an assessment amount could be agreed to. Mr. Theis asked if 100% of the property owners needed to sign a waiver. Mayor Laurent responded that if 100% would sign than the City would not have to administer the appeals. Cncl . Sweeney stated that the City would be absorbing some of the assessments, but that it is an investment to bring the P & V Additions into the city limits. It is also a rationalization of city boundaries. A parcel would not be cut off and surrounded by the City. Official Proceedings of the May 4, 1994 Shakopee City Council Page -2- Mr. Luce concurred with Cncl.Sweeney that the City needs to look at the annexation as an investment. Mr. Theis stated that the City is way ahead when you consider that this is the 6th annexation of property from Jackson Township. Sweeney/Beard recommended to City Council to accept all of the property north of the bypass for annexation. (Including a small area south of the cemetery and excluding the farm immediately north of STH-300 and south of TH-169) . Motion carried unanimously. Sweeney/Beard moved to recommend to City Council to accept the orderly annexation agreement with Jackson Township. Mr. Ramaker suggested adding a paragraph 4 .C. to address special assessment payments going to the City of Shakopee. Sweeney/Beard moved to amend the motion to add a paragraph 4 .C. to the agreement so that special assessment payments will go to the City of Shakopee. Motion carried unanimously. Motion carried unanimously on main motion as amended. Sweeney/Beard moved to direct staff to seek waivers of right to appeal for proposed assessments for improvements to the P & V Additions up to $8, 000 of the assessment. Motion carried unanimously. Beard/Lynch moved to approve the minutes of April 26, 1994 after changing the word consensus to majority. Motion carried unanimously. The meeting was adjourned at 6: 39 p.m. Judith S. Co›; City Clerk Recording Secretary TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1993 Comprehensive Annual Financial Report DATE: June 14, 1994 Introduction Enclosed is the 1993 Comprehensive Annual Financial Report (CAFR) and from the auditor's the Management Letter, representation letter and materials for :he Council presentation. Background Highlights of the report and of 1993 activity are reviewed in the transmittal letter contained in the beginning of the CAFR. Two items Council should be particularly aware of are the 12/31/93 General Fund - Fund Balance and the Sewer Fund operating income. The General Fund - Fund Balance at year end was at 26% while the target set by Council is 15%. Council usually transfers the amount over the target to the Capital Equipment Fund. The actual motion to make the transfer will be brought back for Council action at a later meeting. The amount over the target is due to revenues being higher than budgeted, primarily permits, and expenditures being under budget in several areas including pavement preservation (no 1993 program saving $93,000) . The sewer fund had a negative operating income partially due to increased M",CC fees because of a wet year and increased inflow and infiltration. Council did increase sewer fees 13% effective 1/1/94. Deloitte & Touche, the auditors, will make a presentation to Council on their finding similar to last year. Present at the meeting will be Mr. Cliff Hoffman and MS. Kelly Curtin. The audit this year was a positive audit in that the management letter contains suggestions for improvements rather than noting deficiencies or corrections needed. The Finance Department would like to be able to provide the CAFR to Council in May rather than late June for a variety of reasons. The biggest factors in not being able to do so is the timing of the receipt of the annual reports from the Fire Relief Association and the Shakopee Public Utilities Commission. The City would have to receive those reports no later than the end of March in order to complete the CAFR in May. This year the SPUC report was received 5/3 and the Fire Relief was received 6/7. Action Move to accept the 1993 Comprehensive Annual Financial Report and auditor's report. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1993 Auditor's Comments Follow-up DATE: June 14 , 1994 Introduction This memo contains staff's recommendations on the auditor's management letter comments. The management letter is enclosed. Background Auditor's comments and staff recommendation are as follows; 1 . Establish enterprise fund for refuse collection. The state also suggests that refuse be an enterprise fund. Staff has not made or recommended the change before because the activity is so narrowly focused with one contract for collection and the City just tries to cover costs - not make a "profit" that it just did not seem worthwhile to have a separate enterprise fund. Costs are increasing as is the dollar volume so it probably is time to make the change. 2 . Establish internal service fund for equipment. This is a repeat recommendation from last year and staff recommended it be implemented. Council declined to implement. 3 . Increasing sewer rates. The Council adopted a 3% increase for 1993 and a 13% increase for 1994 . Activity in the sewer fund has increased significantly in the past couple of years with reconstruction, comprehensive sewer issues, Chaska Interceptor, etc. with an impact on costs. As part of the 1995 budget and annual fee resolution, staff will probably be recommending an increase in sewer rates for 1995. 4 . Showing MWCC charges as separate line on SPUC utility bill . MWCC charges represent about 85% of the sewer bill. Showing this separately on the billing (SPUC billing) would be similar to showing a separate purchased power adjustment for electric billing. For those customers who compare prior billings, it would show increases due to MWCC vs. the City. However, due to some of the events mention above, the cost of the City operation has been increasing also and the separate billing line would delineate that fact. Council would have to request SPUC to reprogram to show the MWCC cost separately. 5. Popular Reporting. Staff did try a form of a popular report several years ago and the interest in the product did not justify the effort and the cost. If Council desires, staff can produce a report in some form that is more easily understood by the public. One alternative option would be to include some information or charts in an issue of the city newsletter. Council will recall that there is very summarized information published in the local newspaper each year. Staff only very rarely gets an inquiry from the general public on the finances of the City unless it is very specific (is there money for a community center) or is related to taxes and the budget/tax levy hearings. 6. Depreciation on contributed assets. The City has been closing out depreciation to retained earnings simply because it started doing it that way and not that it was a specific decision to do it that way. Finance has been considering the change for years and part of the reason for not changing has been waiting for rule making by higher accounting authorities. Rule making has not happened. Staff recommends changing practice to closing out depreciation on contributed assets to contributed capital instead of retained earnings. However, all enterprise funds should be consistent and therefore Council is requested to make a request to SPUC to change also. Action Requested 1. Move to establish an enterprise fund for refuse collection/recycling. 2 . Discuss and give staff direction if Council wants to establish an internal service fund for capital equipment. 3 . Move that Council study the issue of sewer rates as part of the 1995 budget. 4 . Move to request SPUC to modify the utility billing to permit the City to show the MWCC part of the sewer billing separately. 5. Discuss and give staff direction on whether Council wants to put any resources toward popular financial reporting. 6. Move to request SPUC to change to charging depreciation on contributed assets back to contributed capital and if SPUC concurs, change the sewer and storm drainage funds accordingly. 01/ TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1995 Budget - General Discussion for C.O.W. DATE: June 23, 1994 Introduction Council is requested to discuss and give staff general guidelines and parameters for developing the 1995 operating budget. Background Some items for discussion include; 1. Levels of Service. Council should discuss what goals the Council wishes to achieve in 1995 and the impact on the budget. Council and each Department Head should discuss what levels of service will be provided in 1995, including the general parameters of staffing levels, expenditure levels, efforts to privatize, etc. . Other items/issues. 2 . Tax Levy/Estimated Tax Base Growth. The closure of TIF District #4 should provide about a 1. 7% increase in tax base for the city. Staff has tried to estimate the growth in tax base as a result of new construction. We compared the growth in tax base over a 5 year period to the building permit values and found no correlation between one years BP value and the following years tax capacity growth. The tax levy has increased 88% in the last 5 years while the tax rate has increased 80%. Actual city tax on a house with a current EMV of $83 , 200 has increased 3 . 6% in the past 5 years. Last year at budget time, the effect of the increase in the tax levy was estimated to be an increase of 2% in the tax rate. The tax rate actually decreased by 3 .8%. Does Council want to increase taxes to recoup the underestimation in pay 1994 tax rates? 3 . Community Center. Depending on what type of facility and when it is opened could impact the 1995 operating budget. The impact could be in expenditures, user fee revenue and tax levy needed for operating support. The operation of a community center could be accounted for in three ways. One is as a division or program in the General Fund. Two is as a special revenue fund. The third is as an enterprise fund. Other cities use option one or three. The auditor recommends number three to keep the activity out of the General Fund for comparisons to other cities or state perspectives. As an enterprise fund, user fees should account for at least 30 -40% of operating expenses. Is it Council's intent that a community would be as self supporting as possible through user fees? -k s 1995 1996 1997 1998 1999 City of Shakopee Capital Equipment List April, 1994 1994 1995 1996 1997 1998 CAPITAL EQUIPMENT REVOLVING FUND Fund Balance 1/1/94 1,793,159 $ $ $ $ SPUC Increment 210,000 215,000 220,000 225,000 230,000 Sale of Assets 3,000 41,910 5,000 5,000 3,000 Interest 45,000 30,000 15,000 0 Total Revenue 258,000 286,910 240,000 230,000 233,000 Expenditures per List 689,000 647,500 581,800 571,100 203,500 Excess (Deficiency) (431,000) (360,590) (341,800) (341,100) 29,500 Carry Forward - Dup/(delay) 0 0 0 0 0 Balance Available $1,362,159 $1,001,569 $659,769 $318,669 $348,169 1995 1996 1997 1998 1999 Administration Copier 20,000 subtotal 0 20,000 0 0 0 City Clerk subtotal 0 0 0 0 0 Inspection Truck 13,000 subtotal 0 13,000 0 0 0 Finance Computer Printer 8,000 subtotal 8,000 0 0 0 0 Legal subtotal 0 0 0 0 0 Planning GIS/CAD station 10,000 Automobile - Pooled 12,000 subtotal 0 10,000 12,000 0 0 Police Marked Patrol Cars 19,000 39,000 40,000 20,500 21,000 Automobiles (unmarked) 12,000 13,000 13,500 13,000 13,500 Portable Radios 9,000 9,300 9,600 Photocopier 6,000 subtotal 40,000 67,300 63,100 33,500 34,500 1995 1996 1997 1998 1999 Civil Defense Civil Defense Warning Siren 17,000 18,000 subtotal 17,000 0 0 18,000 0 Fire Fire Hose 8,000 8,000 8,000 8,000 8,000 Hazardous Material Suits 9,000 Rescue Tools 10,000 Utility/Personnel Vehicle 30,000 Portable Radios 5,000 6,000 SCBA (Air Packs) 10,000 Air Tanks 6,000 SCUBA Equipment 6,500 Truck - Pumper 260,000 260,000 Truck - Grass Rig 35,000 Truck - Telesquirt 350,000 Hover Craft 20,000 Mobile Data Terminals 10,000 10,000 subtotal 374,500 338,000 278,000 49,000 28,000 Engineering Truck 12,000 12,000 Total Station 20,000 AutoCad Workstation 10,000 10,000 Global Pos. Rec. & Software 15,000 Auto Cadd Plotter 8,500 subtotal 10,000 20,500 10,000 20,000 27,000 Street Single Axle Dump Truck/equip 70,000 78,000 80,000 Loader 100,000 100,000 1 Ton Pickup with Plow 20,000 Bobcat w/Attachments 48,000 Asphalt Roller 20,000 Steamer 35,000 Asphalt TarKettle 10,000 AutoCadd Workstation 10,000 Paint Striper 10,000 subtotal 180,000 48,000 208,000 55,000 90,000 1995 1996 1997 1998 1999 Shop subtotal 0 0 0 0 0 Park Large Tractor Mower (ie Jake) 65,000 Tractor with Mower Attachment 18,000 Truck One Ton Dual Box/Hoist 28,000 subtotal 18,000 65,000 0 28,000 0 Recreation subtotal 0 0 0 0 0 Pool subtotal 0 0 0 0 0 List Total $647,500 $581,800 $571,100 $203,500 $179,500 Carry forward/(Delayed) Total 0 0 0 0 0 Sewer Fund T.V. Truck 100,000 subtotal 0 0 0 0 100,000 Storm Drainage Fund Street Sweeper 120,000 Ditch Mower 46,000 Side Broom Sweeper 40,000 Administration 1996: Copier. Replacement of main copier. Staff will explore leasing. City Clerk Finance 1995: Computer Printer. All printers in City Hall are comparatively slow. Staff will explore the practicality of acquiring a medium speed printer to speed up printing and print more Logis reports locally. Legal Planning 1996: GIS/CAD workstation. Computer workstation for geographic information system and computer aided drafting system to enable the department to access and work with the information in the property data system. 1997: Administrative Car. To replace 1988 administrative car for pool use. Police 1995: Patrol Cars. In 1991, a patrol car replacement schedule was implemented based on estimates that vehicles operated 80 hours per week would accumulate approximately 97, 500 miles during three years of operation. In 1994, this schedule appeared to be working better than anticipated and it was decided to run the car purchased in 1991 for a fourth year. Funds to replace that vehicle are being requested for 1995. At this time, it appears feasible to run both of the patrol vehicles purchased in 1992 for a fourth year. Since its inception, the 1991 plan has resulted in the purchase of six fewer vehicles than the 5 year Equipment List in place at that time called for and has reduced estimated expenditures in this area by $90, 500. There is a down side. In the past two years, the cost of outfitting patrol vehicles to run longer has risen dramatically. The cost of modifying them to burn liquid propane instead of gasoline has gone from less than $800 to just over $2 , 000. The cost of installing radios, emergency lights and other equipment has gone up a similar amount. These increases have caused the estimated cost of putting a new patrol car on the road to go up about $2 , 500 . Unmarked Car. Prior to 1990, the Police Department purchased a used car each year to replace an administrative car and provide detectives with cars which were not too well known to be used effectively for investigative activity. The cars being replaced were turned over to other city departments. Since then, costs have been cut in this area by reducing purchases to two vehicles in five years. In 1995, funds are being requested to replace a 1989 Ford which should be cycled down to City Hall. This vehicle currently has just over 78 , 000 on the odometer. Civil Defense Warning Siren. A Civil Defense Warning Siren should be purchased in 1995 to replace the oldest, least reliable unit in the system. If feasible, the unit being replaced should be relocated to an outlying development. Portable Radios. Begin 3 year replacement schedule to replace portable radios carried by officers. 6 radios at $1, 500. 1996: Patrol Cars. Replace two patrol car purchased in 1992 . Unmarked Car. Replace 1987 Chevrolet. Portable Radios. Continue 3 year replacement schedule. 6 radios at $1, 550 Photocopier. The present copy machine will be worn out by 1996 . The department is working with the computer committee to determine whether purchasing or leasing a new machine would be the best way to deal with this need. 1997 : Patrol Cars. Replace two patrol cars purchased in 1993 . Unmarked Car. Replace 1988 Plymouth. Portable Radios. Continue 3 year replacement schedule. 6 radios at $1, 600 1998 : Patrol Cars. Replace the patrol car purchased in 1994 . Unmarked Car. Replace 1989 Ford. Civil Defense Warning Siren. A Civil Defense Warning Siren should be purchased in 1998 to replace the oldest, least reliable unit in the system. If feasible, the unit being replaced should be relocated to an outlying development. 1999: Marked Patrol Vehicles. Replace the patrol car purchased in 1995. Unmarked Car. Replace 1990 Dodge. Building Inspection 1996: Truck. Compact pickup to replace current vehicle which is 1989 model pickup and will have an estimated 45, 000 miles on it by replacement time. At replacement time, the existing truck may be transferred to Public works. Fire 1995: SCUBA Equipment. Diving gear to allow under water rescue of victims trapped under water or under ice. Also used for the recovery of drowning victims. Fire Hose. Replacement of aged and worn fire hose and fittings. The budget amount has been increased to meet the needs of the amount of hose and an increase in price. Truck - Telesquirt. This truck will be a cost effective addition to station number two because of its multi- function capability. it will provide high level water application for large incidents such as industrial and barn fires. Also hazardous material incidents without the cost of a second aerial apparatus. It will also serve as a triple combination pumping engine at the new station. Mobile Data Terminals. Installation of Mobile Data Terminals in two phases, first phase 1995 second phase 1998. They will provide improved communication by providing routine emergency and non emergency information via a data display instead of voice. Information such as addresses, directions and other preplan information can be displayed and saved on a computer screen thus reducing misinformation and repeating over and over again. This will also cut down on radio traffic which will allow the use of our present system longer. 1996: Portable radios. Add one and replace several of the old portable radios with speaker/microphone type units. Additional radios are needed because presently officers can not communicate with all of the fire fighting teams needed at a large or severe fire. Fire Hose. Replacement of aged and worn fire hose and fittings. The budget amount has been increased to meet the needs of the amount of hose and an increase in price. Truck - Grass Rig. Replace 1983 truck and tank/pump unit. Truck has seen heavy use and maintenance is expected to increase. Also the truck is very underpowered for its intended use. Truck - Pumper. This is a replacement for the 1976 pumper. The 1976 General was removed from first line service in 1992 due to its age and condition. In 1996 the pumper will be 20 years old and condition will have to be degraded to replacement status. Utility/Personnel Vehicle. Department vehicle to be used for transportation of fire personnel and equipment to and from fires, training, rescues and other department functions. The 1994 personnel vehicle will be used primarily as a Chief's first response unit. 1997 : Truck - pumper. This is an addition to station 2 due to area growth and demand. Fire Hose. Replacement of aged and worn fire hose and fittings. The budget amount has been increased to meet the needs of the amount of hose and an increase in price. Rescue Tools. This is a Jaws of Life and Heavy Rescue Cutter which will be placed on a Pumper apparatus in the new fire station for more adequate coverage of the eastern part of the city. 1998 : Fire Hose. Replacement of aged or worn fire hose and fittings to meet safety standards. Hazardous Material Suits. Hazardous material suits (2) to replace the two existing viton suits which were donated in 1986 . These suits are used as initial entry into chemical spills or leaks for rescue or mitigation purposes. Portable Radios. Add 1 and replace several older portable radios with speaker/ microphone type units with appropriate channels. These units will be more appropriate for aggressive interior fire operations. SCBA (Air Packs. ) & Air Tanks. Additional self contained breathing units due to additional manpower, equipment and replacement of worn units acquired in 1985. Also to replace composite tanks which will not meet D.O.T. requirements. Mobile Data Terminals. Installation of Mobile Data Terminals in two phases, first phase 1995 second phase 1998 . They will provide improved communication by providing routine emergency and non emergency information via a data display instead of voice. Information such as addresses, directions and other preplan information can be displayed and saved on a computer screen thus reducing misinformation and repeating over and over again. This will also cut down on radio traffic which will allow the use of our present system longer. 1999 Fire Hose. Replacement of aged and worn fire hose and fittings. The budget amount has been increased to meet the needs of the amount of hose and an increase in price. Hover Craft. This will replace our present unit that will be 15 years old. Improvements in hover craft design that are already available, will make the replacement unit more versatile, monviotrable and safer. Engineering 1995: AutoCadd Computer Workstation for Engineering Tech. II. The Engineering Department currently has two AutoCad Stations for two of the departments technicians. An additional AutoCad station is needed for the additional engineering technician. The Engineering Department is attempting to become less dependant on consultants performing our design. In order to do so an additional AutoCad station is needed. The Computer Committee has reviewed and approved of this request. 1996: Truck. This would replace the 1989 inspectors vehicle. It is anticipated that due to the mileage and maintenance costs, this vehicle will need replacing by then. The Department will continue to monitor this situation annually and adjust the equipment list accordingly. AutoCad Color Inkjet Plotter. This is for an inkjet color plotter that will do color plots up to 36" x 48" . The current plotter is an older model that uses individual pens. The use of this type of plotter has inherent problems, mostly with pens clogging up, resulting in a person having to start the plot over in some cases. The Computer Committee has approved of this request. * An inkjet plotter without color is approximately $1,500. 00 or less. 1997: AutoCad Workstation. By 1997 the Engineering Department plans on fully utilizing AutoCad with GIS. An additional station would be utilized for entering and retrieving information plus fill the need for an additional computer work station for the Engineering Coordinator or the additional engineering staff anticipated by this time. The Computer Committee has approved this request. 1998: Total Station EDM/Theodolite. This is a high precision survey instrument that is essential for design and construction staking demanding the highest accuracy and must be in perfect condition. If the department is to become 100% in-house engineering, this equipment is essential to data collection and construction surveying for projects. A total station instrument is much more capable and efficient with AutoCad than normal surveying with a theodolite. With a total station, all survey data is collected on a computer disk, which can be directly loaded into the AutoCad station for plotting up existing topography and data. 1999: Truck. See comments under 1996. This truck would also replace an existing truck. Global Positioning Receiver and Software. Surveying technology is increasing at such a rapid rate that it is now possible to obtain all survey data through global positioning satellites. It would require the purchase of a receiver and associated software. This technology is a tremendous time savings for surveying, G. I.S. , etc. Street 1995: Single Axle Dump Truck with plow and sander. This would replace the 1982 Ford Dump Truck (Truck #102) which will go on standby. Based on the maintenance costs, this 10+ year old dump truck should be replaced. Front End Loader. The 1990 Case Loader was purchased utilizing the guaranteed 5 year repurchase option. In 1995, the 5-year buyback period will be up and the City must decide whether this vehicle should be sold back to the dealer or kept permanently. The estimated cost of $100, 000 is for a new loader, without deducting the buyback cost for the existing loader. The guaranteed repurchase price is $36, 910. 00, so the total cost to the City for this item would be $63 , 100. 00. At this time, staff recommends utilizing the guaranteed repurchase option but a more detailed financial analysis should be performed. Asphalt TarRettle. During the winter and spring months before the asphalt plants open, cold mix must be used for pothole repairs. Cold mix does not perform very well. A tar kettle would enable the department to use hot mix all year round. 1996: Bobcat with Attachments. This is for a large Bobcat (853) with attachments such as snowblower, grader, trailer, etc. The current bobcat purchased in 1990 is used extensively and is in high demand between the Street and Park divisions and a second bobcat may be needed for our operations as the City continues to grow. 1997 : Single Axle Dump Truck with Equipment. This will replace the 1987 Ford Truck (Truck #107) which will be 10 years old at that time and probably reach the end of its useful service life at this point. Front End Loader. The 1992 Case Loader 5 year guaranteed buyback will be due in 1997 and the City must decide to sell it back or keep it. (See discussion on previous loader in 1995) . Asphalt Roller. This is to replace the existing 1979 Vibropack Asphalt Roller, which is no longer cost effective to continue maintaining. AutoCadd Computer Workstation. With GIS being implemented by this time, Public Works will need an AutoCadd station to query information on utilities and property owners along with other information that will be available for their use. This station would also be a computer work station for the Public Works Director or Superintendent. The computer subcommittee has approved of this request. 1998 : Steamer. Currently our steamer boiler is used extensively in the winter and spring to thaw out storm sewers, catch basins, etc, to alleviate flooding. The current steamer is a 1965 Cleaver-Brooks steamer which should be replaced with a more modern, advanced, safer steamer. One Ton Pickup. This will replace the existing truck #110, which will be 10 years old at that time. 1999 : Single Axle Dump Truck with Equipment. This will replace the 1989 Ford Truck (#109) which will be 10 years old at that time and near the end of its useful service life. Paint Striper. This would replace the existing paint striper which is estimated to need replacing at this time. Shop Park 1995: Tractor Mower. This would replace an existing Ford tractor (#131) which is too small to usefully serve the department. It is proposed to purchase a tractor of similar size that was purchased in 1994 for $11, 000. 00 (John Deere) . It is requested to purchase a pull behind mower attachment with this tractor. The Ford tractor would be traded in. 1996: Large Tractor Mower. Due to the increased growth of Shakopee and the additional parks being added as development occurs, it is anticipated that another large mower (i.e. Jacobsen) will be needed to keep up with the demand on a good, well maintained park system. 1998: One Ton Truck. This would replace P/U Truck #112, which will be 10 years old at that time. Recreation Pool Sewer Fund 1999: T.V. Truck. This would replace our current televising truck and equipment. Due to increasing technologies, it is anticipated that our current televising truck and system will be obsolete in the next 4-6 years, so it is anticipated that replacement would be necessary. Storm Drainage 1995: Street Sweeper. This will replace our current model which is 10 years old. The existing sweeper is a high maintenance item and no longer cost effective to maintain. The estimate cost is for a 4-wheel sweeper, which is more mobile and versatile than the existing sweeper. Due to the growth of the City, the amount of sweeping necessary has also grown. Staff will evaluate the potential for privatizing the bulk sweeping periods (spring and fall clean ups) , but there is also sweeping done on a regular basis all summer long. Prior to receiving authorization to prepare the specifications for this equipment, staff will complete the privatization study. It is anticipated that the study will be completed by July, 1994 . Heavy Duty Ditch Mower. Due to the increasing number of drainage ditches being constructed, additional mowing capacity is needed. The current 1989 tractor is not large enough to add additional mowers to. Staff is proposing to replace the 1989 mower with a larger mower for added capacity. This mower is used exclusively for roadside ditches, drainageways (i.e. Upper Valley) etc. and therefore should be funded by the Storm Drainage Fund. 1996: Sidebroom Sweeper. This would replace the existing 1972 Sidebroom Sweeper which will no longer be cost effective to maintain for active use. LETTER FROM THE MAYOR QUESTIONS AND ANSWERS The Community Center project, as expected, has generated a 1. Why do we need to construct a Community Center great deal of interest from the community. We have been when Chaska has one and the Mdewakanton pleased to see and hear from the many different user groups Community is constructing one? who have expressed interest in the project. We are also pleased to see that many residents have expressed comments At the present time there is a lack of space within existing public and concerns with respect to our decision making process. The buildings to accommodate recreational uses and demands, active involvement and participation from every sector of our including a lack of space for group meetings, family gatherings community is very encouraging and it will help ensure that a and recreational activities. The last indoor recreational facility quality facility will be designed that will meet the needs of all that actually served to enhance athletic and recreational Shakopee residents. opportunities was constructed by the School District in 1977. Since that time, no additional gymnasium or recreational space In an effort to keep all Shakopee residents informed on this has been added. During that time, the City's population has significant community project, this issue of the Shakopee City increased by 40% ( 4,000 people). Significant additional News has been solely dedicated to providing information on the community growth is eminent. Additionally, the legislative Community Center. Additional newsletters on this subject will focus on gender equity has placed a greater demand on all be written as we move forward on this project. recreational facilities. It would also be difficult for the City of Shakopee to schedule recreational programs at either the Chaska The Shakopee Park&Recreation Advisory Board will provide or Mdewakanton facilities. Neither of these facilities are within a recommendation to City Council on facilities to be included walking distance of Shakopee residents. The community survey in a Community Center. The Board will be basing their conducted in 1992 revealed that Shakopee residents supported findings on the 1992 community survey and the two recent the construction of a Community Center by a 2 to 1 margin. public hearings. The Board will make a recommendation on Finally, the Community Center would serve as a meeting place whether additional funding should be secured above the $6 for all residents and would provide for a sense of community. million allocation. 2. Why are we moving ahead on this issue when there At this time, no detailed project cost estimates have been was a referendum last year that failed? determined. It would be infeasible to determine project costs without first knowing what facilities will be included in the Last year's referendum asked voter approval to sell $8 million facility. Once the Community Center facility components are in General Obligation bonds. This would have resulted in a determined, costs estimates will then be prepared. At that property tax increase of $80.00 per year on a home with an point, Council will determine whether adequate funds exist to estimated market value of$80,000.00. The$6 million that has construct all the community needs that have been identified. been allocated to the Community Center project would come If additional funds are needed, Council will have to identify from the Tax Increment Trust Fund Balance. Furthermore, the alternative funding sources, or scale back the project. When use of the $6 million in Tax Increment proceeds would not the final proiect size has been determined, a market study will require the sale of any bonds and therefore would not require be drafted and an operational budget prepared. At that time voter approval to sell bonds. the City Council will determine whether the project is justifiable and in the best interest of Shakopee residents. 3. Why didn't the City of Shakopee allocate more Tax Increment dollars last year in conjunction with the The Shakopee Community Center project is challenging referendum? because of the variety and needs of user groups. We recognize that no proiect of this magnitude will please 100% of the The 1993 referendum included a contribution from the Tax population. but many persons have worked hard and are Increment Trust Fund in the amount of$3.5 million. Since that continuing in their efforts to come up with a multi-faceted time, the status of the Tax Increment Trust Fund balance has Community Center that all Shakopee residents can be proud of. become more secure with the additional collection of taxes from Your input and comments regarding the potential facilities are the various Tax Increment Districts. Also, the Canterbury �t elcomed. Downs Project is much more secure given it's current ownership and operational status. Additionally, over the past year the Council has arrived at the conclusion that the Community Center Project should receive the highest priority in terms of Tax Gary L. Laurent, Mayor Increment Fund expenditure. 4. Could City Council hold a referendum to determine In addition to funding the above mentioned projects, the City has how Tax Increment Funds should be spent? been able to generate surplus funds within the Tax Increment Trust Fund. These dollars can only be used for projects as specified in The City has a legal opinion which states that the City of State Statute. Examples of permitted uses include site Shakopee cannot conduct a referendum to receive direction on the improvements for industrial/commercial development, construction expenditure of tax increment funds. of parking structures, a commons areas used for public parks or a facilities used for social, recreational or conference purposes. Tax Increment Funds cannot be used for the purpose of offsetting City TAX INCREMENT FINANCING operational costs or the construction of general purpose government buildings including fire stations. The Shakopee City Council believes that a brief window of The following assumptions regarding the use of Tax Increment opportunity exists whereby Tax Increment Funds can be utilized Funds have been consistently applied by the current and former City to provide a facility which brings residents together to share and Councils: enjoy community based facilities. The use of Tax Increment Financing for this project presents a major opportunity to make 1 The use of funds must be consistent with provisions of a vital, long term investment in the City of Shakopee and the State Law. future of our community without having an adverse impact on t taxpayers.. The Tax Increment dollars which are available for The funds shall be expended on projects that meet a this project are a result of taxes being captured through the community need. expanded industrial property tax base. 3. Projects utilizing Tax Increment Financing Funds must In the past the City has also used the Tax Increment Fund to provide a benefit to current Shakopee residents. construct other public improvement projects in the City which would otherwise not have been possible without having an 4. Projects utilizing Tax Increment Financing Funds should increase in the City's property taxes or user fees. Followingresult in a fair, equitable and equal opportunity for all are examples of public improvement projects in the community Shakopee residents. that have been paid for with Tax Increment Funds: 1. Upper Valley Drainageway Project- S4.7 million It is council's belief that the use of Tax Increment Funds for a 2. Shakopee Downtown Mini Bypass and Bridge Project- Community Center best fit the criteria noted above. S1.9 million 3. Shakopee Downtown Redevelopment Project - $2.7 If the Tax Increment Surplus is not used for a community center million two important questions must be answered: 4. Shakopee Southerly Bypass - S1.1 million 5. Shakopee Water Tower and Industrial Park Watermains 1. To what use should the Tax Increment Surplus be Utilities - S1.8 million allocated? 2. How will the city fund future recreational facilities, and at what cost to the taxpayers? CITY OF SHAKOPEE 129 HOLMES ST. SOUTH SH.AKOPEE, MN 55379 PERMIT NUMBER RESIDENT Aft; 11441, BOARD OF DIRECTORS PRESIDENT nassociation of thrid 3;kChilds June 24, 1994 metropolitan VICE PRESIDENT Gary Laurent municipalities Craig R.Rapp Mayor Brooklyn Park 129 E First Ave Shakopee, MN 55379-1376 PAST PRESIDENT Karranee Anderson Dear Mayor Laurent: DIRECTORS Metropolitan cities face several critical issues that will be Donashworth discussed by the 1995 Legislature. Urban poverty and the Chanhassen apparent disparity of affordable housing near job creation Bill Barnhart centers was a matter of much discussion during the 1993 and lAnneapolis 1994 sessions and will continue when lawmakers return in 1995. How to pay for reinvestment/rehabilitation as well as William Burns providing more housing o pportunities for low and moderate income persons will be a prime topic. Joan Campbell Minneapolis The local government trust fund will be replaced by an index for LGA starting with aids payable 1996. School funding is Jack Denzer repealed after 1998. HACA is a target for other programs. Cottage Grove Property tax relief tied to income is becoming popular. All of Tom Egan the above plus more revenue issues could have major impact on city Eagan finances. St awnm We want your views on these and other issues of importance to establish the legislative direction for the Association of Coral Houle Metropolitan Municipalities for the 1995 session. To provide Bloomington a forum for this exchange of ideas, we are planning our ninth Susan Hoyt annual summer Outreach Breakfast for you and other city alconHeignts officials in your area. Jerry Linke The breakfast is scheduled for Wednesday July 13 , at 7: 30 A.M. You n. sView in the private meeting room at Denny's Restaurant, 12930 Joan L >ch Harriet Ave. , So. in Burnsville. This Denny's is located one Shablock east of the Burnsville Parkway and Interstate 35 W. Interchange on the Southeast corner. =rank Ongaro "Pa'' Please R.S.V. P. to Carol , 490-3301 by noon Monday, July 11. J,rn P, ser Your input on the following issues will be helpful for policy '``'an'=aymond development: :gee;~.aven Er nk►enberg * Urban poverty and how to combat it; :i y ne e.5.te -i .a(3 DIRECTC; +_ re'orson 3490 Lexington avenue north.st. paul. minnesota 5 126 (612)490-3301 * Effective location of affordable housing in conjunction with job creation and/or location; * Transit and highway funding alternatives; * Revenue issues such as LGA/HACA funding and distribution, reinvestment funding, TIF, etc. , and; * How to influence or obtain commitments and/or build identification of metro issues with metro legislators. This is not a formal gathering and we hope for lots of discussion from you. Your opinions, concerns and advice will definitely help shape ANN policies and priorities for the 1995 session. The breakfast also can be an avenue for you to tell us what you'd like to see the AMM do in the way of member services. Are there other support services that we should provide or improvements to the existing services that you can suggest? We hope you plan to attend your area breakfast by making reservations now. We would ask that managers and mayors make this information and invitation available to city council members and interested staff persons. As always, if you have any questions, please call the AMM office. Sincerel , (1 i . Cra_ app %> To Egan AMM President / _ AMM Board Member Brooklyn Park Manager Eagan Mayor oan Lynch AMM Board Member Shakopee Council Member