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HomeMy WebLinkAbout05/04/1994 TENTATIVE AGENDA SHAKOPEE, MINNESOTA COMMITTEE OF THE WHOLE WEDNESDAY, MAY 4 , 1994 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1] Roll Call at 5:30 p.m. 2] Approve Minutes of April 26, 1994 3] Discussion with Jackson Township Board on Annexation 4] Other Business 5] Adjourn Dennis R. Kraft City Administrator OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA APRIL 26, 1994 Mayor Laurent called the Goals and Objectives Session to order at 4 : 08 p.m. in the Council Chambers with Councilors Lynch, Dirks, Beard, and Sweeney present. Staff present: Paul Bilotta, Planner II; Judith S. Cox, City Clerk; Lindberg Ekola, City Planner; Dave Hutton, Public Works Director/City Engineer; Dennis R. Kraft, City Administrator; Karen Marty, City Attorney; Frank Ries, Fire Chief; Tom Steininger, Chief of Police; Barry Stock, Assistant City Administrator; and Gregg Voxland, Finance Director. Mayor Laurent explained that this is a planning worksession for the remaining two year terms until the next election. The purpose is to try to identify areas which can reasonably be dealt with within this time frame. The worksession will be informal. He explained that public comments will be taken first limiting them to five minutes per issue. Mr. Kraft stated that there will be no presentations by department heads and that they will just comment where appropriate. Mr. Marc Vaccaro introduced himself and Mr. Bruce Neviaser as part of the Shakopee Crossings Development Team and explained briefly that they plan to put together a development plan for 900 acres located south of Hwy 101 and west of CR-89. He explained that they are purchasing 500 acres from the Shakopee 500 and that they have talked to Mr. Jon Albinson of Valley Green Business Park about including in the development additional land within the industrial park to make up 900 acres. He stated that the thrust of the development is housing. Financial Issues: Considerable discussion took place on how to fund the City's share of the Chaska sewer interceptor [per agreement with Metropolitan Waste Control Commission (MWCC) ] , use of tax increment funds, and a community center. Sources of funding and projects already committed and potential requiring funding were identified. Funding sources: General obligation bonds (referendum) $10, 000, 000 Tax increment financing 8,000, 000 Sewer revenue bonds '• Sewer trunk fee (access charge to new development) Capital Improvement Fund 1, 000, 000 General Fund fund balance 600, 000 Official Proceedings of the April 26, 1994 Shakopee City Council Page -2- Obligated projects: Chaska sewer interceptor 4 , 000, 000 First Avenue Project 400, 000 Underground electrical 500, 000 Fire station 1, 400, 000 Potential projects: Community center 10, 000, 000 Redevelopment of Blocks 3 and 4 2 , 000, 000 Park improvements 775, 000 There was a supper break between 6: 00 p.m. and 6: 30 p.m. Discussion continued on funding for a community center and on constructing it in phases as well as how to pay for the Chaska sewer interceptor. There was a consensus to utilize the $8, 000, 000 tax increment funds: $6, 000, 000 for a community center; $1, 000, 000 for the First Avenue Project, underground electrical, and park improvements; and $1, 000, 000 as a cushion. There was a consensus that the community center be a phased construction with a referendum for any costs over $6, 000, 000. There was a consensus to use MWCC debt to fund the Chaska sewer interceptor. There was a consensus to look at developing comprehensive policies for Capital Improvement Planning and Budgeting. Consideration will be given on going to a two year planning cycle as well as width of streets. Growth Issues: There was a discussion on growth issues and there was a consensus to work on them as follows: 1. Develop policies for funding the Chaska Interceptor - yes 2 . Create a comprehensive Downtown redevelopment strategy - on hold until developer insterest determined. 3 . Undertake a Fire Station Location Study to serve the future needs of the City - continuing as directed earlier. 4 . Examine the Police and Public Works facility's ability to serve the future needs of the City - yes 5. Create a formal process for coordination of development activities with the Shakopee Mdewakanton Sioux Community - yes 6. Create an annexation policy - yes 7 . Standardize policies on development exactions - yes Official Proceedings of the April 26, 1994 Shakopee City Council Page -3- There was a break between 8: 15 p.m. and 8: 30 p.m. Organization Issues: There was a discussion on organization issues and there was a consensus to work on them as follows: 1 . Approve and begin implementation of the Comprehensive Plan update - yes 2 . Develop a position on affordable housing - yes 3 . Update the City's Subdivision Regulations - yes 4 . Develop a consultant policy - no (continue to minimize the use of consultants) 5 . Develop a capital equipment purchase policy - no (continue utilizing current policy: only budgeted purchases under $5, 000 do not require Council approval) 6. Clarify City Code enforcement policies - no (consensus not to spend time on this but staff was directed to see if there is some way to speed up the process when violations are reported) 7 . Support Scott County's efforts to create a geographic information system (GIS) - place on hold and find out more about what the County is doing 8 . Create a volunteer recognition policy - yes 9 . Create a City Newsletter - delete, already implemented Prioritizing (Top, High, Medium) City Council then prioritized the issues identified to be worked on during the next 18 months. Financial Issues: 1. Develop policies for TIF Districts - top 2 . Resolve the Community Center issue - top 3 . Develop policies for Capital Improvement Planning - high Growth Issues: 1. Funding Chaska Interceptor - top 2 . Downtown redevelopment strategy - on hold until developer interest determined. 3 . Fire Station Location Study - Top 4 . Examine Police/Public Works facility's - high 5. Coordination of development activities with the Shakopee Mdewakanton Dakota Sioux Community - top 6. Create annexation policy - top 7 . Standardize policies on development exactions - high Official Proceedings of the April 26, 1994 Shakopee City Council Page -4- Organizational Issues: 1. Complete and implement Comprehensive Plan update - top 2 . Develop position on affordable housing - high 3 . Update Subdivision Regulations - high 4 . Develop a consultant policy - deleted 5. Develop CIP policy - deleted 6. Look into speeding up process on City Code violations - medium 7. Support County efforts to create GIS - on hold pending further information. 8 . Create a volunteer recognition policy - implement in '95 9. Create a City Newsletter - done At the invitation of the Mayor, comments were made on how the process went this evening. Mayor Laurent adjourned the meeting at 9 :48 p.m. la. (9/1X1 Atith S. Cox y Clerk Recording Secretary MEMORANDUM TO: Dennis Kraft, City Administrator Norbert Theis, Jackson Township Board Chair FROM: Karen Marty, City Attorney DATE: March 31, 1994 RE: Orderly Annexation Agreement with Jackson Township Here are the orderly annexation resolution and agreement. I have made the changes requested, including adding a full legal description of the land to be annexed. P & V Addition and P & V Second Addition are excluded from the annexation. If you have any questions or comments, please let me know. Signed K f Karen Marty, City Attorney A JOINT RESOLUTION FOR ORDERLY ANNEXATION BY THE CITY OF SHAKOPEE AND THE TOWNSHIP OF JACKSON WHEREAS, the City of Shakopee and the Township of Jackson desire to accommodate growth in the most orderly fashion; and WHEREAS, a joint orderly annexation agreement between the parties hereto is beneficial to both parties from the standpoint of orderly planning and orderly transition of government within the area proposed to be annexed, and provides the guidelines under which such annexation shall take place. NOW THEREFORE, be it resolved by the City of Shakopee and the Township of Jackson that the property herein is proposed to be annexed by the City of Shakopee and shall be annexed subject to the following terms and conditions: 1. The property which is covered by this orderly annexation agreement is legally described as follows: A. Property in Section 12 , Township 115, Range 23, described as follows: The Northeast quarter of the Southwest quarter (NE 1/4 SW 1/4) ; and The Southwest quarter of the Southeast quarter (SW 1/4 SE 1/4) ; and The Southwest quarter of the Southwest quarter (SW 1/4 SW 1/4) ; and That part of the Northwest quarter of the Southwest quarter (NW 1/4 SW 1/4) described as follows: Beginning at the Northeast corner of the Northwest Quarter of the Southwest Quarter thence southerly along the east line of said Northwest Quarter of Southwest Quarter a distance of 596. 20 feet to a point 1954 . 54 feet southerly from the Northeast corner of the Southwest Quarter of the Northwest quarter of Section 12, said 1954 . 54 feet measured along the east lines of said Southwest quarter of Northwest quarter and Northwest quarter of the Southwest quarter; thence Westerly parallel with a line drawn at right angles to the east line of said Southwest quarter of the Northwest quarter a distance of 484 . 10 feet; thence Northerly parallel with the east line of said Northwest quarter of Southwest quarter a distance of 643 . 27 feet more or less to the north line of said Northwest quarter of the Southwest quarter; thence easterly along the north line of said Northwest quarter of Southwest quarter a distance of 485. 95 feet more or less to the point of beginning. B. Together with property in Section 11, Range 115, Range 23 , described as follows: The South 10. 0 feet of the Southeast quarter of the Southeast quarter (SE 1/4 SE 1/4) ; and The Southwest quarter of the Southeast quarter (SW 1/4 SE 1/4) ; and That part of the Southeast quarter of the Southwest quarter (SE 1/4 SW 1/4) lying north of the centerline of Trunk Highway 101 Bypass (which is expected to be renumbered to Highway 169 after construction) . 2 . This property is adjacent to the City of Shakopee. 3 . Shakopee Public Utilities shall construct and provide the following municipal water and electricity to this property by November 30, 1999. Within three years after annexation, the City of Shakopee shall provide public sanitary sewer to this property. 4 . The parties agree to the following division of tax revenues from and special assessments for local improvements to the property: (a) Property taxes: Taxes based on the 1994 tax capacity shall be paid to the Township of Jackson each year, ending on December 31, 1999. The amount of any current taxes which exceed the 1994 tax capacity shall be paid to the City of Shakopee. (b) The property shall not be assessed for utility and street improvements until said improvements have been determined by the City to benefit the property as required by Minnesota Statutes Chapter 429. After such determination, the property may be assessed according to present City policy. 5. As a condition precedent to annexation, authority from the appropriate metropolitan governmental agencies to change and adjust the "MUSA line" boundary to include the property designated for annexation shall be obtained. The 30-day period for approval of this Joint Resolution for Annexation by the Minnesota Municipal Board under Minn. Stat. Sec. 414 . 0325, Subd. 1, shall be withheld until such authority has been obtained. The 30-day period for approval also shall be delayed until a survey description is provided to the Minnesota Municipal Board if they deem it advisable or necessary. 6. The property shall be zoned according to the normal zoning designation procedure in the City. The City of Shakopee Comprehensive Plan shall guide the City in arriving at the appropriate zoning of the property. It is presently the intent of the City to zone this property for urban residential development, R-2 , following all due process including a public hearing as required by law. The City Council shall act upon the recommendation of the City Planning Commission within 60 days after receiving the order of the Municipal Board for annexation of the property. 7 . The City of Shakopee and the Township of Jackson agree that no alteration of the stated boundaries of the property is appropriate. Furthermore, the parties agree that no consideration by the Municipal Board is necessary, except as hereinabove provided. Upon receipt of this resolution, passed and adopted by each party, the Municipal Board may review and comment, but shall, within thirty (30) days, order the annexation in accordance with the terms of this joint resolution. Approved by the City of Shakopee this day of 1994 . City Clerk Mayor Approved by the Township of Jackson this day of , 1994 . Town Board Chair Town Board Clerk [30anx) ORDERLY ANNEXATION AGREEMENT This Agreement, made and entered into this day of , 1994, by and between the City of Shakopee, Minnesota, with offices at 129 S. Holmes St. , Shakopee, MN 55379, and the Township of Jackson, Minnesota, with offices at WHEREAS, the City of Shakopee and the Township of Jackson desire to accommodate growth in the most orderly fashion; and WHEREAS, a joint orderly annexation agreement between the parties hereto is beneficial to both parties from the standpoint of orderly planning and orderly transition of government within the area proposed to be annexed, and provides the guidelines under which such annexation shall take place. NOW THEREFORE, it is agreed by and between the City of Shakopee and the Township of Jackson that the property herein is proposed to be annexed by the City of Shakopee and shall be annexed subject to the following terms and conditions: 1. The property which is covered by this orderly annexation agreement is legally described as follows: A. Property in Section 12 , Township 115, Range 23 , described as follows: The Northeast quarter of the Southwest quarter (NE 1/4 SW 1/4) ; and The Southwest quarter of the Southeast quarter (SW 1/4 SE 1/4) ; and The Southwest quarter of the Southwest quarter (SW 1/4 SW 1/4) ; and That part of the Northwest quarter of the Southwest quarter (NW 1/4 SW 1/4) described as follows: Beginning at the Northeast corner of the Northwest Quarter of the Southwest Quarter thence southerly along the east line of said Northwest Quarter of Southwest Quarter a distance of 596.20 feet to a point 1954 . 54 feet southerly from, the Northeast corner of the Southwest Quarter of the Northwest quarter of Section 12, said 1954 . 54 feet measured along the east lines of said Southwest quarter of Northwest quarter and Northwest quarter of the Southwest quarter; thence Westerly parallel with a line drawn at right angles to the east line of said Southwest quarter of the Northwest quarter a distance of 484 . 10 feet; thence Northerly parallel with the east line of said Northwest quarter of Southwest quarter a distance of 643 . 27 feet more or less to the north line of said Northwest quarter of the Southwest quarter; thence easterly along the north line of said Northwest quarter of Southwest quarter a distance of 485. 95 feet more or less to the point of beginning. B. Together with property in Section 11, Range 115, Range 23 , described as follows: The South 10. 0 feet of the Southeast quarter of the Southeast quarter (SE 1/4 SE 1/4) ; and The Southwest quarter of the Southeast quarter (SW 1/4 SE 1/4) ; and That part of the Southeast quarter of the Southwest quarter (SE 1/4 SW 1/4) lying north of the centerline of Trunk Highway 101 Bypass (which is expected to be renumbered to Highway 169 after construction) . 2 . This property is adjacent to the City of Shakopee. 3 . Shakopee Public Utilities shall construct and provide the following municipal water and electricity to this property by November 30, 1999. Within three years after annexation, the City of Shakopee shall provide public sanitary sewer to this property. 4 . The parties agree to the following division of tax revenues from and special assessments for local improvements to the property: (a) Property taxes: Taxes based on the 1994 tax capacity shall be paid to the Township of Jackson each year, ending on December 31, 1999 . The amount of any current taxes which exceed the 1994 tax capacity shall be paid to the City of Shakopee. (b) The property shall not be assessed for utility and street improvements until said improvements have been determined by the City to benefit the property as required by Minnesota Statutes Chapter 429 . After such determination, the property may be assessed according to present City policy. 5. As a condition precedent to annexation, authority from the appropriate metropolitan governmental agencies to change and adjust the "MUSA line" boundary to include the property designated for annexation shall be obtained. The 30-day period for approval of this Joint Resolution for Annexation .by the Minnesota Municipal Board under Minn. Stat. Sec. 414 .0325, Subd. 1, shall be withheld until such authority has been obtained. The 30-day period for approval also shall be delayed until a survey description is provided to the Minnesota Municipal Board if they deem it advisable or necessary. 6. The property shall be zoned according to the normal zoning designation procedure in the City. The City of Shakopee Comprehensive Plan shall guide the City in arriving at the appropriate zoning of the property. It is presently the intent of the City to zone this property for urban residential development, R-2 , following all due process including a public hearing as required by law. The City Council shall act upon the recommendation of the City Planning Commission within 60 days after receiving the order of the Municipal Board for annexation of the property. 7 . The City of Shakopee and the Township of Jackson agree that no alteration of the stated boundaries of the property is appropriate. Furthermore, the parties agree that no consideration by the Municipal Board is necessary, except as hereinabove provided. Upon receipt of this resolution, passed and adopted by each party, the Municipal Board may review and comment, but shall, within thirty (30) days, order the annexation in accordance with the terms of this joint resolution. Executed the date and year first above written. Township of Jackson, Minnesota City of Shakopee, Minnesota By By Town Board Chair Mayor By By Town Board Clerk City Administrator By Shakopee Public Utilities City Clerk By Chair By Secretary [30anx] MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director '1 SUBJECT: P & V Addition DATE: April 28, 1994 The following responses are made to the Jackson Township letter of April 10, 1994. 1. My feasibility report estimated the costs to provide sewer, water, streets and storm sewer at approximately $12,000.00 per lot. Please refer to Page 4 of my feasibility report for a breakdown on these costs. The sewer and water costs were estimated at $8,000.00 per lot while the street and storm sewer costs were estimated at $4,000.00 per lot. Any portion of the costs not charged to the P & V Addition would need to be funded by other sources. 2. The improvements could be constructed within 3 years. 3. The assessments would not actually be levied until after the project is completed. At that time we will recalculate the assessments using the actual contract prices rather than estimates. Prior to levying the final assessments, a public hearing must be held and all properties that will be assessed notified. 4. The assessments can be paid within 30 days with no interest, otherwise they will automatically be placed on the property taxes over 10 years. The City typically charges the interest that we pay on the bonds for the project. 5. Section 3.10 of the Shakopee City Code requires all properties to hook up to City sewer and water within 3 years, or sooner if private systems are failing. The $12,000.00 per lot estimate does not include the costs to connect up from the house to the property line. 6. It is expected that a project of this size could be completed in one construction season, assuming bids could be taken early in the season. There may be some work done in the second year such as turf restoration and final wear course of asphalt depending on the timing of the start date. 7. Yes, all grass will be replaced as part of the project. DEH/pmp P&V April 10, 1994 Jackson Township 1060 Oak Road Shakopee, MN 55379 City of Shakopee Shakopee, MN 55379 ATTN: Dennis Kraft, City Administrator Dear Sir: The following is a proposal that the residents of P & V Addition and P & V Second Addition are asking the City of Shakopee to consider and respond to concerning their proposed annexation to the City of Shakopee: 1. The residents would pay $8, 000. 00 for the improvements made to their properties by the City. 2 . These services would be in and working within three years or sooner. 3 . When the .i-sse,s4mmall start on these improvements ? 4 . What would the rate of interest and term of years to pay for these improvements. 5. When would they have to be hooked up to the utilities_ 6 . Timetable - as to how long it would take once this project is started. 7. Will grass be replaced. Please consider these concerns and reply with your answers by May 8, 1994. Thank you. Sincerely, Roselyn Menke Jackson Township Clerk • •, oR1 tilt 4- L. ra.19- 31,15/417y J)jS TRI 607113 /- 13 R G -13RinlG Copy , 1F DeS1RE 0 - as a part of that development. A storm sewer lead is also proposed to run into the cul-de-sac on Sand Street. This is to accommodate the runoff that currently flows though the culvert to the north. This culvert would be abandoned in conjunction with the storm sewer construction. The curb and clutter costs will be included in the storm sewer costs. ill II COST ESTIMATE A detailed cost estimate may be found in the Appendix. A summary of the estimated costs is as follows. These costs include a 10% contingency and 25% for engineering_ and administration. Sanitary Sewer S 91,575.00 \Vatermain S147,028.75 Street Construction S154,789.94 Storm Sewer/Curb and Gutter S 95,253.13 TOTAL PROJECT COSTS S488,646.82 SPECIAL ASSESSMENTS In accord with the City of Shakopee Special Assessment Policy, the new utilities would be 100% assessed to the benefitting property owners. This would include sanitary sewer and watermain construction. Sanitary sewer and watermain are typically assessed on a per lot basis. The storm sewer would normally be funded 50% by the Stormwater Drainage Fund and 50% assessed. As this subdivision is currently outside the City limits and is not billed for the stormwater utility, it is recommended that the storm sewer construction be assessed 100% to the benefitting property owners. This assessment would be equitably computed using a per lot assessment. The Special Assessment Policy calls for assessing street reconstruction at a rate of 25%. This, would normally include the roadway, curb and gutter and any existing sidewalks. Since there is no existing curb and gutter, it is recommended that the costs for the curb and gutter be included in the storm sewer assessment and assessed 100%. Being that the lots are all similar in size, a per lot assessment is recommended for the street construction costs. There are a total of 34 assessable lots in the P&V Additions. 3 • • In addition to the direct assessments for improvements within this subdivision, there are also assessments and fees for the trunk sewer and water facilities. Currently. there is a pending assessment for the VIP Trunk Sewer Project on lands within Jackson I Township. For the P&V Additions, the apportionment of the VIP trunk sewer access is estimated at $350.09 per lot. Shakopee Public Utilities also has a trunk water charge for all new watermain installations in subdivisions. The current trunk water charge is S612.00 per acre of developable land excluding public right-of-ways. For the P&V Addition the trunk water charge would be approximately S269.10 per lot. The assessment costs are summarized as follows: IN Sanitary Sewer within Subdivision S 91,575.00/34 = S2,693.38 per lot VIP Trunk Sewer Charge $ 350.09 per lot Watermain $147,028.75/34 = $4,324.38 per lot Trunk Water Charge $ 269.10 per lot Storm Sewer $ 95,253.13/34 = $2,801.56 per lot Street Construction $154,789.93 x 25% = $38,697.48/34 = $1,138.16 per lot a TOTAL ASSESSMENT = $11,576.67 PER LOT 4 - . Pe:e.r J. Patchin & Associates, Inc. Vacua: on Consultants .,(61') 895.1'05 IC: West Burnsville Parkway. Suite 200, Burnsville, Minnesota 55337 FAX (61_) 895-15'1 January 31, 1994 34 ' ,g b667- `' Mr. David Hutton dO /hMI 61-Z1City Engineer ''J'$0 City of Shakopee '{[1a 129 South Holmes Shakopee, MN 55379 RE: Proposed Annexation Market Value Benefit Sanitary Sewer, Water, Storm Sewer And Street Improvements Dear Mr. Hutton: Per your request, I am submitting this letter of opinion concerning the market value benefit of sanitary sewer, water, storm sewer, paved streets, curb and gutter. It is my understanding that those improvements would be retrofitted into an already developed neighborhood. Without undertaking an actual study of the subject neighborhood, we may rely upon our experience in the study of similar neighborhoods. Assuming an average lot size of 15,000 SF to 20,000 SF, the market value benefit of these improvements should be in the range of $11,000 to $13,000 per lot. If a recent Minnesota Court of appeals decision is followed, credit would have to be given each lot owner for the "unamortized" portion of existing cesspools/septic tanks. Under these circumstances, it is likely that the calculated benefit would be no more than $8,000 to $9,000 per lot. As a further comment, I believe that the cesspool/septic tank amortization theory is very bad appraisal practice, in that is pre-supposes that a real estate appraiser may express an opinion about matters in which he/she are not expert (soil conditions, percolation tests, quality and condition of existing underground septic system, etc.). Since I regard myself as an ethical appraiser and do not possess x-ray vision, I would not be capable of arriving at such a contrived value. This says nothing about the fact that most septic systems in such a neighborhood are likely to be in a state of failure, or the proposed project would not have been requested in the first place. If further data is needed, please contact me. Sincerely, PETER J. PATCHIN & ASSOCIATES, INC. etter J. Pat n, MAI, CRE President PJP:prj • Peter J. Patchin&Associates. Inc.