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Home My WebLink About04/05/1994 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 5 , 1994 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2 ] Approval of Agenda 3 ] Recess for H.R.A. Meeting 4 ] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9] Approve Minutes of March 8th and March 22nd, 1994 10] Communications: None 11] Public Hearings: None 12 ] Recommendations from Boards and Commissions: a] Preliminary Plat of Riverview Estates 2nd Addition, located at the northeast corner of the intersection of CR-18 and CR-16 - Res. No. 3969 *b] Scenic Heights Playground Equipment *cl Consolidation of Community Development Commission (CDC) and the Energy and Transportation Committee - Ord. No. 375 and Res. No. 3982 13 ] Reports from Staff: a] Canterbury Downs Racetrack - Res. No. 3981 *b] Garbage Pick Up *c] Stop Sign Study At 7th Avenue & Dakota Street TENTATIVE AGENDA April 5 , 1994 Page -2- 13 ] Reports from Staff continued: *d] Environmental Assessment Worksheet - Fischer Aggregates *e] Recycling Development Grant Funds *f] Abatements for 2nd Ave. Special Assessment Reductions *g] Approve Bills in the Amount of $177 , 703 . 91 h] Legal Department Staffing *i] Purchase of A Blueprint Machine j ] Storm Drainage Utility Billing *k] Purchase of Turf Sweeper 14 ] Resolutions and Ordinances: *a] Res . No. 3980 - Setting Hearing on Modifying the Redevelopment Plan for Mn. River Valley Redevelopment Project No. 1 and the Financing Plans for TIF Districts 2 , 3 , 4 , 7 and 9 (See HRA agenda item #4) *b] Res. No. 3970 - Approving Plans & Specs and Ordering Bids for 11th Ave. Storm Sewer Laterals, 1994-6 15] Other Business: a] b] c] 16] Recess for an executive session to consider strategy for labor negotiations 17] Re-convene 18] Adjourn to Tuesday, April 19 , 1994 at 7 : 00 P.M. Dennis R. Kraft City Administrator MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: March 31, 1994 1. Attached is the monthly progress report from the Engineering Department. 2 . Attached is correspondence from the Prior Lake-Spring Lake Watershed District regarding the Prior Lake Outlet Channel. 3 . Attached are the February 7th & 28th minutes of the Shakopee Public Utilities Commission. 4 . Attached is correspondence from the Minnesota Department of Health regarding the action proposed to correct Nitrate MCL • Violation at Eagle Creek Thrift Shop. 5. Attached is a memorandum from the Planning Intern regarding Valleyfair's request for a revision to the Floodplain Map. 6. Attached is a letter of appreciation from the Mayor to Boy Scout Troop #12 for painting that was done at the Shakopee Community Youth Building. 7 . The Church of Saint Mark is applying for an authorization for exemption form lawful gamblling license for July 30th and 31st, 1994 (for bingo, raffles, paddlewheels, and pull-tabs) . The application will become effective 30 days from March 16th unless City Council adopts a resolution specifically prohibiting the activity. The use of the proceeds from lawful gambling by St. Mark's does meet the requirements of the City Code. 8 . Attached is the April Business Update from City Hall. 9 . Attached is the April calendar of Upcoming Meetings. 10. Staff will be conducting a training session for the Planning Commission on April 7 , 1994 at 6: 30 p.m. prior to their regular meeting regarding the Wetlands Conservation Act. 11. Attached is a memo from the Assistant City Administrator regarding the Stans Project Update. 12 . Attached is the Police Newsletter for Council review. 13 . Attached is an article about Curt Sampson for Council review. 14 . Attached are the April 7th agendas for the Planning Commission and Board of Adjustment and Appeals. 15. Attached is the Monthly Report from the Planning Department. 16. Attached is the Monthly Report from the Assistant City Administrator/Community Services Director. 17 . Attached is a copy of a correspondence sent to Scott County and School District regarding proposed TIF Plan Amendments and upcoming public hearing. 18 . Attached is a memo from the Assistant City Administrator regarding a request to use Memorial Park outside normal scheduled hours. 4l CITY OF SHAKOPEE ENGINEERING DEPARTMENT MONTHLY PROGRESS REPORT FOR MARCH, 1994 Respectfully Submitted 7,�'� David E. Hutton, P.E. Public Works Director PROJECT START COMPLETE STATUS COMMENTS Category I- Projects Under Construction 1. Minibypass 5/93 7/1/94 90% Mn/DOT Project 2. Valley Park 11th 7/93 7/1/94 90% Wear Course Asphalt Remaining 3. Upper Valley Drainage 9/93 7/29/94 70% See Narrative Section 4. 1993 Street Reconstruction 8/93 8/1/94 40% See Narrative Section 5. VIP Interceptor 10/93 Done 95% Testing Pipe Yet 6. Rahr Forcemain 10/93 Done 100% See Narrative Section Category II- Projects in Design 1. Rahr Service Line 7/93 Done 100% Bid Opening Scheduled for 4/12/94 2. Public Works Parking Lot 1/94 3/94 90% 3. Downtown Alleys 6/93 Done 100% 4. Parking Lot(Pelham) 1/94 Done 100% Bid Opening Scheduled for 4/12/94 5. Downtown Streetscape II 1/94 4/94 50% 6. Alley- Block 48 1/94 Done 100% Will Bid With Downtown Alleys 7. Marschall Rd./10th Ave. Sidewalk 1/94 3/94 25% Waiting on Survey Work 8. Tahpah Parking Lot 10/93 2/94 90% 9. 11th Ave. Storm Laterals 3/94 Done 100% Will Bid in april. 10. Vierling Drive, Adams St. 3/22/94 4/20/94 20% Survey Work Ordered. to Presidential Lane Category III- Projects Under Study 1. St. Francis Sewer/Water 7/93 4/94 50% Waiting on Watermain Input from SPUC 2. C.S.A.H. 18 Connection 11/93 6/94 10% 4. Traffic Analysis to Mall 9/93 8/94 0% 5. C.R. 16 Utilities 2/94 5/94 75% 6. Viking Steel Road, et. al. 3/94 5/94 10% Waiting for PUD Approval/EAW 7. Murphy's Landing Sewer/Water 3/94 5/94 10% See Narrative. 8. 1st Avenue Sidewalk 3/94 4/94 0% (Out to Bridge) Category IV - Private Subdivision Construction 1. Beckrich Estates 1992 6/94 95% New Entrance off C.R. 78 Not Completed 2. Meadows 8th 5/93 6/94 85% Finish in 1994 3. Milwaukee Manor 6/93 9/94 90% Wear Course in 1994 4. Maple Trails 6/93 9/94 25% Finish in 1994 5. Dominion Hills 6/93 9/94 25% Finish in 1994 6. Stonebrooke 2nd Unknown Unknown 0% 7. Parkview 1st 7/93 8/94 85% Wear Course in 1994 8. Meadows 9th 10/93 9/94 80% Utilities Completed 9. Westridge Bay 2nd 10/93 9/94 25% Finish in 1994 PROJECT START COMPLETE STATUS COMMENTS Category V - Special Projects 1. Maras Street 1990 ??? 90% City Attorney Working on Last 2 Easements 2. In-House Engineering Concept 4/94 7/94 0% Will Prepare with 1995 Budget 3. Prior Lake Outlet Channel 2/93 8/94 0% 4. Comprehensive Sanitary Sewer Plan 1992 4/94 95% See Narrative 5. Comprehensive Stormwater 2/93 4/94 90% Draft Plan Completed Management Plan 6. 5-Year Capital Improvements 4/94 6/94 0% Starting in April Plan Please refer to the attached narrative section for a more detailed discussion on several of the projects. NARRATIVE SECTION Category 1 - Projects Under Construction 3. Upper Valley Drainage Project - Phase II and Shakopee Bypass Drainage Facilities The mainline drainageway has been rough graded and is about 60% completed. Storm sewer Segments 1, 3, 4 and 6 are about 90% completed. Segments 2 and 5 are not part of this contract, but under Mn/DOT contract. The Contractor has resumed work and will be working on Tahpah Park, to clean it up for sodding, fence restoration, etc. 4. Street Reconstruction Projects (Spencer Street,8th Avenue, 4th Avenue,Naumkeag Street, Fillmore Street and Atwood Street) The temporary asphalt has been installed on Spencer Street and Fillmore Street. The sidewalks on Spencer Street will not get completed this year due to the weather. All further work has been suspended on this project until next year. It is anticipated that construction will start again in mid-May once the spring load limits are lifted. 5. V.I.P. Interceptor Extension All pipe installation is completed. All pipe is currently undergoing leak detection testing and all but 2 segments have been approved. 6. Rater Forcemain All pipe installation is completed. All pipe has undergone leak detection testing and the majority of the pipe has failed. It appears to be defective materials. The pipe supplier is proposing to seal all pipe at no cost to the City or Contractor and retest the pipe. Category No. 2 - Projects in Design None. 3 Category 3 - Projects Under Study 1. St. Francis Hospital Sewer and Water The sewer portion has been completed and staff is still waiting on the watermain information from Shakopee Public Utilities. 7. Murphy's Landing Staff is in the process of analyzing and locating all existing sewer and water facilities, along with individual service lines. Once that has been completed, staff will determine the most effective system to operate for the City. Category 5 - Special Projects 1. Maras Street Easements All easements for the street have been obtained and recorded except two properties. The City Attorney is continuing to work towards obtaining the remaining easements. (No change in status) 2. Total In-House Engineering Concept During the 1994 budget process, the City Council directed staff to prepare a proposal on what it would take to be a completely self-sufficient Engineering Department (i.e. no consultants, staff equipment and furnishings needed). Staff has not prepared this study yet. This report will be prepared in 1994, for the 1995 budget discussion. 3. Improvements to the Prior Lake Outlet Channel Staff met with the PLSL Watershed District in February to discuss the schedule for completing this project and resolving all drainage issues. The Watershed District has not submitted any proposed improvements to this channel, but they have directed their consultant to prepare a study on this. It is anticipated that staff will be working with their consultant to resolve all issues and staff will be bringing this item back to Council. 4 4. Comprehensive Sanitary Sewer Plan (Consultant) The draft report is done. Staff is proposing to submit the final report to all agencies in April. 5. Comprehensive City-Wide Stormwater Management Plan (Consultant) The draft report has been submitted to staff for review. 5 co PRIOR LAKE - SPRING LAKE WATERSHED DISTRICT • 16670 FRANKLIN TRAIL S.E. WILLIAM J. DILKS I r SUITE 110 EXECUTIVE DIRECTOR rPRIOR LAKE, MN 55372 (612) 447-4166 .3, 1. - March 23, 1994 Mr. Dave Hutton, City Engineer City of Shakopee 129 S. Holmes St. Shakopee, MN 55379 Subject: Notification of intent to discharge water from Prior Lake. Dear Mr. Hutton: The Joint Powers Agreement between the City of Shakopee, the City of Prior Lake, and the Prior Lake- Spring Lake Watershed District requires that the cities be provided with a 24 hour notice of intent to discharge water from Prior Lake. The Prior Lake - Spring Lake Watershed District intends that this letter serve as official notice of our intent to discharge water from Prior Lake to the "Outlet Channel". The District is planning on opening the outlet gates Friday, March 25, 1994. Currently Prior Lake is at 902.76' and rising at a rate of.04' a day. The Engineers prediction, based on the calculations of upstream reserves, is that Prior Lake will rise to an elevation of 903.6'. That calculation is based on no outletting and no additional precipitation. The Districts operational policy requires that we attempt to provide sufficient storage capacity in the lake for a 10 year storm event. Based on our information we are going to be opening the outlet of Prior Lake with a configuration that will initially discharge 20 CFS, this configuration will change based on events. The district has completed several channel repair projects this winter, as well a debris clean out of most of the channel. Some of the intended repairs have not been completed but are to be scheduled weather permitting. If you have any questions or if I can be of any assistance please contact me or our Engineer Dan Parks. Sincerely a) ) 1 ,j L William Dil Executive Director cc: DNR Division of Waters City of Prior Lake r W ZJj Coso MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on February 28 , 1994 at 4 : 30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners O' Toole, Cook and Kirchmeier. Also Manager Van Hout , Joe Adams and Secretary Menden. BILLS READ: City of Shakopee 33 ,000 . 00 ABM Equipment and Supply, Inc . 553 . 33 ARA/CORY Refreshment Services , Inc . 104 . 00 A T & T 52 . 00 Auto Central Supply 77 . 43 B & B Transformer, Inc . 1 ,135 . 91 Border States Industries , Inc . 1 , 467 . 99 Burmeister Electric Co . 381 . 97 Business Essentials , Inc . 376 . 29 Chicago and NW Transportation Co . 2 ,050 . 00 City of Shakopee 926 . 06 Crown Marking, Inc . 25 . 73 Cooperative Power 46 , 641 . 01 DCA, Inc . 150 . 00 Davies Water Equipment Co . 686 . 93 Eddy Brothers Co. 18 . 69 Feed-Rite Controls , Inc . 60 . 00 Gopher State One-Call , Inc . 176 . 64 Graybar Electric Co . , Inc . 4 , 528 . 55 Mrs . Donna Hartmann 54 . 50 High Voltage Testing Labs 201 . 87 IBM 143 . 00 Instrumentation Services , Inc . 254 . 78 Leef Bros . , Inc. 12 . 88 Ray LeMieux 74 . 24 Bruce A. Liesch Associates , Inc . 90 . 00 Midwest Engine Service and Supply 190 . 86 Minnegasco 253 . 84 Minnesota Plumbing and Heating, Inc . 215 . 45 Minnesota Valley Testing Labs 125 . 00 Motor Parts Service Co. , Inc . 40 . 88 Northern States Power Co. 411, 417 . 76 Petersen-Wisdorf , Inc . 738 . 58 Pitney Bowes , Inc . 238 . 03 Power Manager Users Group 100 . 00 Reach Equipment 113 . 33 Schoell and Madson, Inc . 414 . 94 Shakopee Public Utilities Commission 110 . 79 Dean Struck 86 . 42 Starks Cleaning Services , Inc . 72 . 42 Lou Van Hout 48 . 06 WESCO 8 , 366 . 12 Wolf Motor Co . , Inc . 543 . 90 Woodhill Business Products 1 , 305 . 93 Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered paid. Motion carried. Mr. Van Hout and Water Supervisor Art Young informed the Commission of a Shakopee Utilities customer who had a frozen water service. A discussion followed on possible causes and solutions . Mr. Van Hout discussed with the Commission the upcoming increase in water rates . Motion by Kirchmeier, seconded by Cook to adjourn to executive session for the purpose of wage discussion. Motion carried. Motion by Cook, seconded by Kirchmeier to adjourn from executive session. Motion carried. The adjourned regular meeting of the Shakopee Public Utilities Commission will be held on March 14 , 1994 in the Utilities meeting room. Motion carried. r CAA WAJ'C' Barbara Menden, Commission Secretary MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on February 7 , 1994 at 4: 30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners Cook and Kirchmeier. Also Newly appointed Commissioner Gloria Vierling, Liaison Sweeney, Manager Van Hout, Joe Adams , Art Young and Secretary Menden. Commissioner O'Toole was out of town. Motion by Kirchmeier, seconded by Cook that the minutes of the January 3 , 1994 regular meeting and January 10 , 1994 adjourned regular meeting be approved as kept . Motion carried. BILLS READ: City of Shakopee 33,000. 00 ABM Equipment and Supply Inc. 11 . 74 ARA/Cory Refreshment Services , Inc. 104 . 00 Joe Adams 49 .84 American Public Power Association 25 . 00 American Test Center 1,185 . 00 American Water Works Association 48. 50 Astleford International 134. 19 Athmann Industrial Medical Supplies, Inc. 112 .8364 . 82 Auto Central Supply , 3 2 . 8 1 ,11 R.W. Beck and Associates 11846 .46 Border States Industries , Inc. 1445 . 47 Brad Ragan, Inc. 117 . 64 Bureau of Business Practices 494 . 71 Business Essentials Inc . 1 248 . Calc Type Office Equipment Co. 494 . 700 City of Shakopee 329 . 529 5 City of Shakopee 1 ,000 . 00 City of Shakopee120 . 98 Communications Auditors ,120 . 98 Cooperative Power 47 76 . 70 Coordinated Business Systems Ltd. ,91015 . 55 55 DCA, Inc . Dale Dahlke 28 ,212 . 34 Dalums Utility Equipment Co. , Inc. 41 . 41 Ditch Witch of Minnesota, Inc. 381 .85 Don' s Electric Forklift Services, Inc . 13 . 55 Dressen Oil Co. 98 . 51 5 76 . 775 Genuine Parts Co . Glenwood Inglewood 19 . 68 Gopher State One Call , Inc . 232 . 894 , 106 . 25 Graybar Electric Co . , Inc . 178 . 95 H & C Electric Supply 44 . 06 Hennen' s ICO Krass and Monroe and Moxness Chartered 2 ,012 . 10 38 . 60 Leef Bros . , Inc . 63 . 00 Ray Lemieux 0 60 . 0 1 , 5 Bruce A Liesch Associates , Inc . 60 . 458 Locator and Monitor Sales 925 . 27 Minnegasco 15 . 70 Minnesota Conway 3 ,001 . 50 Minn. Dept . of Natural Resources375 . 00 Minn. Municipal Utilities Association0 114 .00 0 Minn. Valley Testing Labs . , Inc . 375 . Motor Parts Service of Shakopee 440 , 914 . 156 Northern States Power Co . 1 , 363 . 11 Northern States Power Co . 1 2 ,088 . 0016 2 , 08 . 00 944 .8 9 Northern States Power Co . 663 . Nova Environmental Services , Inc . Petersen-Wisdorf , Inc . Princess Marble 106 . 507 RESCO 790 . 15 , 89 . 15 Reach Equipment 14 E.H. Renner and Sons , Inc . 9 05 Reynolds Welding Supply Co . 115 . 68 SCDCAA 454 . 99 Schoell and Madson, Inc . 942 . 90 Sensus Technologies , Inc . 2 . 594 90 , Shakopee Postmaster 000 . 00 Shakopee Public Utilities Commission 480 . 27 55 Southwest Suburban Publishing 348 . 12 Spuhl Anderson Machine Co . 72 . 12 Starks Cleaning Services 2 . 42 Dean Struck 1 885 . 40 Technical Reproductions , Inc . 3 ..00 56 5 56 T & R Service 18 Total Tool 8859 . 556 Transport White GMC , Inc . 59 . 85 U. S . West Communications 82 . 00 1 Valley Sports 2 . 00 1 Lou Van Hout 00 . 87 Van Paper Company 155 . 80 55 Voss Lighting 97 . 94 79 . 94 Waste Management-Savage Water Pro 2 ,781 . 33 WESCO 617 . 27 Wheeler Lumber Operations Wild Iris 53 . 25 453 . 25 Woodhill Business Products 448 .27 Yarusso' s Hardware Co. 1 ,143 .19 Ladbrooke Racing 00 Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered paid. Motion carried. A communications from Salvation tabledruntillthetnext Heat Share program was acknowledged heating season. Liaison Sweeney gave the liaison report . He reported that the zoning ordinance is in its final stages. Manager Van Hout reported the cause lof theth outaMige of 1/15/94 was a broken pole onjoint sota Valley Electric . He indicated that the Newspaper report was accurate in its description othe number temporarytsupplywfromut power, and the fact that we hadgotten Minnesota Valley Electric . A communication from Karen Marty regarding the water tank site in Maple Trails Addition was acknowledged. There is no change in the status of the Co. Rd. 18 tank site. The draft of the newsletter being designed for first publication was given tFmwithlpublicationon. Final dshortlyare planned for the end of February thereafter. Mr. Darrin Redetzke from Beckrich Parkk HoMrmeowners Tim Association Mr. Elmer Marschall, Mr. Craig Dickson Attorneyne an h . with Larkin, Hoffman, Daly and Lindgren and Kevin Favero with R.W. Beck were present for a discussion on the substation site. Acting President Cook ndkrenlreceivedronsJanuary 24rom 1994 Larkin, Hoffman Daly and Lindgren 1244 titled and from City AttorneaWorksheet dated January 27 , Environmental Assessment Mr. Favero presented an overhead display of preliminary drawings of the proposed suubstationeandbsnswered requestions regarding the physical makeup A communication from Art Young regarding test reports on Wells #4 and #5 was discussed by the Commission. Various miscellaneous claims have been received within the past year from Shakopee Public Utilities customers. Manager Van Hout asked the Commission for direction on how to handle these claims . The cash flow projections for long term was presented by Manager Van Hout along with the Capital Improvement Plan for 1994 - 1998 +. Discussion followed. The status of the land purchase for the substation site was updated. The Shakopee Public Utilities Commission will be looking at raising water and electric rates in the near future. Manager Van Hout reported that the River Electric Association is disbanded. There will be an adjourned regular meeting to be held on February 28, 1994 for the purpose of wage discussion. Marvin Athmann has been designated interim line Superintendent . There were four fire calls for five hours labor during the month of January, 1994 . There were no new lost time accidents for January. John Dellwo will be having surgery on his knee on Jan. 15 , 1994 . The next regular meeting of the Shakopee Public Utilities Commission will be held on March 14 , 1994 instead of March 7 . Motion by Cook, seconded by Kirchmeier to adjourn to February 28 , 1994 . r. (At Barbara Menden, o mission Secretary iLl Minnesota Department of Health // Division of Environmental Health 925 Delaware Street Southeast P.O. Box 59040 Minneapolis. MN 55459-0040 (612) 627-5100 March 16, 1994 Shakopee City Council c/o Mr. Barry Stock, Assistant Administrator 129 Holmes Street South Shakopee, MN 55379-1351 Dear Mr. Stock: Subject: Action Proposed to Correct Nitrate MCL Violation at Eagle Creek Thrift Shop, Shakopee, Scott County, PWSID 5700209 Thank you for responding to our NOTICE OF VIOLATION dated February 15, 1994, regarding the Safe Drinking Water Act (SOWA) maximum contaminant level (MCL) violation for nitrate at your facility. The U.S. Environmental Protection Agency (EPA) has not approved the use of bottled water as a permanent remedy for MCL violations. However, it is the opinion of this department that use of bottled water is acceptable as a permanent remediation method in small controlled systems such as yours and we have requested that EPA review its policy for these situations. Therefore, until a ruling by EPA is made, your remediation plan is approved by this department with the following conditions: 1 . Bottled water must be used for all drinking and cooking. 2. Bottled water must be from a licensed Minnesota Department of Agriculture or U.S. Food and Drug Administration bottler. Receipts for all bottled water purchased must be kept on file for as long as this option is used. 3. All potential outlets used for drinking water and food preparation must be posted with signs indicating the hazards associated with drinking the water. This includes bathroom sinks. This approval may be terminated at any time by this department, and will be terminated immediately if any of the above conditions are violated. We strongly encourage you to seek an alternate source of drinking water for your facility to minimize the potential risk to public health. Please keep us informed of any changes to the status of your facility. If you have any questions, please contact me at 612/627-5179. Sincerelyn, Douglas J. Mandy, P.E. , Supervisor Noncommunity Water Supply Program Section of Drinking Water Protection DJM:GGS:sjs cc: Eileen Moran, Scott County Human Services Carol Kephart, Metro DisAtrict $ i an qualopportunity employer , i+ 5 MEMO TO: Dennis Kraft, City Administrate FROM: Julie Baumann, Planning Intern 't RE: Valleyfair's Request for a Revision to the Floodplain Map DATE: March 22, 1994 INTRODUCTION AND BACKGROUND: Valleyfair is requesting a Map Revision and a modification to the Floodway for the Minnesota River, within the City of Shakopee. Attached is a letter expressing the City of Shakopee's support for this request. DISCUSSION: FEMA will perform a preliminary review of this request and the supporting data submitted with it. If the required supporting data has not been provided, FEMA will send a letter informing the City of this, along with a check list that identifies any basic supporting data that the requestor has not submitted. Until the requested data is submitted, FEMA will not undertake a detailed review and will take no further action concerning the request. However, if FEMA determines that the basic supporting data has been provided, it will acknowledge receipt of the request by letter. The acknowledgment letter will inform the requestor of the amount of time FEMA will need to complete a detailed review of the request and supporting data (usually 90 days). Once all the required data has been received, FEMA will complete the review and determine whether changes are warranted. If the data submitted does not warrant any changes to the information shown on the effective map, FEMA will inform the requestor by letter. If changes are warranted FEMA will either physically revise the effective map or issue a LOMR (Letter of Map Revision). ACTION REQUESTED: No action is being requested at this time. SHAKbPEE March 8, 1994 Federal Emergency Management Agency Natural and Technological Hazards Division 175 West Jackson Boulevard (Fourth Flood) Chicago, Illinois 60604-2698 Dear Sirs: Enclosed is a request from Valleyfair for a Map Revision and a modification to the Floodway for the Minnesota River, within the City of Shakopee, Scott County, Minnesota. The purpose of this letter is to express the City of Shakopee's support for this request. My understanding of this process is that FEMA will perform a preliminary review of this request and the supporting data submitted with it. If the required supporting data has not been provided FEMA will send a letter informing the City of this, along with a check list that identifies any basic supporting data that the requestor has not submitted. Until the requested data is submitted, FEMA will not undertake a detailed review and will take no further action concerning the request. However, if FEMA determines that the basic supporting data has been provided, it will acknowledge receipt of the request by letter. The acknowledgment letter will inform the requestor of the amount of time FEMA will need to complete a detailed review of the request and supporting data (usually 90 days). Once all the required data has been received, FEMA will complete the review and determine whether changes are warranted. If the data submitted does not warrant any changes to the information shown on the effective map, FEMA will inform the requestor by letter. If changes are warranted FEMA will either physically revise the effective map or issue a LOMR (Letter of Map Revision). If you have any questions regarding this request, please contact me at (612) 445-3650. Sincerely, j LeCL Terrie Sandbeck Assistant City Planner c: Request for Map Revision and modification to the Floodway for the Minnesota River, City of Shakopee, Scott County, Minnesota. Applicant: Valleyfair. CON IN IL\1T\ PRIDE Si\CE 1857 • SHAKOPEE March 22, 1994 Bret Purrington Boy Scout Troop #12 1135 Minnesota Street Shakopee, MN 55379 Dear Bret & Troop #12 Scouts: On behalf of the City of Shakopee, I would like to express my sincere appreciation and gratitude to you for the painting that was done this past weekend at the Shakopee Community Youth Building. The painting project has certainly brightened up the building. The improvement will benefit all persons who have the opportunity to use the Community Youth Building. Your efforts did not go unnoticed and the City is greatful for the services that you provided. Sincerely, Gary L. Laurent Mayor CONEvIUNFIY PRIDE SINCE 1857 Hol:ne5=:7e t South =:^.akop e.\I:rnesota• 55379.1351 M2-445-3050 - FAX t+12-445-^713 #g BUSINESS UPDATE FROM CITY HALL Vol. 8 No. 4 Dear Chamber Member: April 1, 1994 Administration Park and Recreation On March 8, 1994 the Shakopee Housing and Redevelopment Authority authorized the appropriate On Tuesday, March 22nd a committee of residents officials to work with the Stans Foundation to relocate from the Scenic Heights Park neighborhood met with the home located at 135 West Third Avenue to another representatives of four different playground equipment location. The HRA subsequently acquired a lot located manufacturers to evaluate and determine what type of at 1124 East Second Avenue to place the structure. equipment should be installed at Scenic Heights Park. Over the next two months, improvements will be made The committee selected the plan submitted by to the structure to bring it up to existing building code Minnesota/Wisconsin Playground, Inc. which sells standards. In April, the HRA will be considering equipment sold by Gametime. options for transferring the home to a private party. The new $15,000 playground unit will include a spiral On March 8, 1994 the Shakopee HRA authorized the slide, cargo net, side-by-side slide, hand ring bridge, appropriate officials to seek developers who maybe six foot crawl, swing sets, scoop shovel, rider and two interested in completing a redevelopment project on benches. The equipment is designed to be accessible Blocks 3 & 4 in Downtown Shakopee. If RA developer for children with installed and eadysforluseby late Ju uiement should be can he found to complete a project, the may consider acquisition, demolition and tax increment financing as incentive to complete said project. Staff On April II, 1994 at 7:00 p.m. in the Shakopee City expects to report the level of developer interest back to Council Chambers the Shakopee Park and Recreation the HRA on this issue by early summer. Advisory Board will be holding an informational meeting regarding recreation fees. The meeting will Community Development also include a discussion of the City's General Fund Revenue and Expenditures. A detailed review of the programs currently provided by the Recreation In an effort to provide quality services to Shakopee Department and subsequent user fees will also be residents the City Council on March 22, 1994 discussed. authorized the hiring of a part-time seasonal building inspector. It is expected that 1994 will be another The annual Shakopee Showcase will be held at record year in terms of building activity. The seasonal Canterbury Downs on Monday, April 18, 1994. The building inspector will also assist the Planning expo runs from 6:30 p.m. - 8:30 p.m. The expo Department in responding to code enforcement presents an excellent opportunity to register for complaints. summer recreation programs and learn more about the many service organizations in Shakopee. The Chamber On Saturday, April 30th between the hours of 7:30 will also be sponsoring a Business Expo in conjunction A.\1. and 12:30 P.M. the City of Shakopee will once with this years showcase. again be sponsoring the Annual Community Clean-up Day. This program provides Shakopee residents with the opportunity to dispose of refuse and recyclables at a significantly reduced cost. The disposal site will be located behind the Shakopee Municipal Services building. Tipping fees at the disposal site will be kept at 1993 levels. Planning The Commission recommended approval of a 40% park dedication credit for the Westridge Lake Estates The Board of Adjustment and Appeals elected officers Planned Unit Development located north of CSAH 14 at its regular meeting on March 3, 1994: Chairman and east of County Road 79, adjacent to O'Dowd William Mars. Vice Chairman Joe Kelly, and Second Lake. Vice Chairman Nancy Christensen. The Zoning Ordinance Update continued with two The Planning Commission elected officers at its regular Committee of the Whole meetings on March 15, 1994 meeting on March 3, 1994: Chairman Terry Joos, Vice and March 29, 1994. Chairman William Mars, and Second Vice Chairman Gail Madigan. Police The Planning Commission accepted a time extension request from applicant VanZee Homes for the For several months the Shakopee Ministerial Preliminary Plat of Eagle Creek Bluff Addition, located Association has been working with Chief Steininger to east of County Road 18 and south of Boiling Springs develop a Police Chaplain Corps. This group Lane. The public hearing was continued until after the strengthens the services rendered by police to people in Wetlands Regulation Permit process is completed. the community. The Chaplains are on call to provide counseling service for human relations problems such The Commission recommended approval of the as domestic disturbances, bereavement, suicide Preliminary Plat of Riverview Estates 2nd Addition, attempts, lonely and despondent persons and persons located at the northeast corner of the intersection of in jail and their families. County Road 18 and County Road 16. Sixteen conditions accompanied this recommendation for Preliminary Plat approval. Public Works/Engineering The Commission recommended approval of the Final On March 8, 1994 the City Council ordered plans Plat of Calvary Addition, located south of Vierling prepared for the construction of Vierling Drive from Drive and adjacent to Emerald Lane. The Commission County Road 15 to approximately 1700' to the West. approved an application for a Conditional Use Permit City Council also chose a new alignment for Vierling to locate a church within the Mid-Density Residential Drive between Hwy 169 and C.R. 15 as recommended Zoning District on the site of the Calvary Addition. by the Engineering Department. The new alignment This Conditional Use Permit was approved subject to will be South of the homes along the existing Vierling two conditions. Drive and will connect directly to Hwy 169. The Commission continued the public hearing on the At the same meeting, City Council also authorized staff Preliminary Development Plan for the Prairie Bend to advertise for bids on the Downtown Alley Project Planned Unit Development until an Environmental which will include the under grounding of overhead Assessment Worksheet is completed. The proposed electric in seven blocks, the paving of five alleys, and Planned Unit Development is located south of East 4th - the expansion of the Municipal Parking Lot by 2nd Avenue and south and west of Highway 169 and south Avenue and Lewis (Old Pelham Hotel Lot). of West 3rd Avenue. The Engineering Department is presently working on The Commission recommended approval of the the design for storm sewer between Tyler St. and Preliminary and Final Development Plans for the Jefferson St. and the Downtown Streetscape for 1st Planned Unit Development of a Public Mini-Storage Avenue between Holmes and Sommerville. facility, located west of Highway 169 and south of West 3rd Avenue. The recommendation for Preliminary and Also being worked on are feasibility reports for Final Development Plan approval was contingent upon installing sanitary sewer and watermain on C.R. 16 approvals from three other agencies. from Marschall road to C.R. 83, a new connection road between present C.R. 18 and proposed C.R. 18. , tom ,_ April 1 1 9 9 4 Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 City Hall Closed 3 4 5 6 7 8 9 4:30pm Public 7:C:a^i City 7:30pm Planning Utilities Cc_7cil Commission 10 11 12 13 14 15 16 7:00pm Park & 5:30pm Rec - Fees and Ca^mittee of Changes the Whole Meeting 17 18 19 20 21 22 23 6:30pm Shakopee 7:00pm City 5:30pm CDC Showcase Council 24 25 26 27 28 29 30 7:00pm Park & 4:00pm Goats & Recreation Objectives March May SMT WTF S SMT W TF S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 41 MEMO TO: Mayor Laurent and City Council FROM: Barry A. Stock, Assistant City Administrator RE: Stans Project Update DATE: March 30, 1994 INTRODUCTION: In an effort to keep Council updated, staff has prepared a brief memo outlining current activities as they relate to the Stans Project. BACKGROUND: The closing on the property to be acquired by the HRA for the Stans house relocation project was scheduled to occur on Monday, March 28th at 3 : 30 p.m. The seller (Indrehus) and the buyer (HRA) had mutually entered into a purchase agreement for the property transaction to occur. At the closing, the seller indicated that they felt a need to obtain more money for the property than what was agreed to in the purchase agreement. Since the HRA Executive Director did not have authority to increase the HRA's offer, the closing subsequently fell through. If a settlement can not be reached in regard to this property acquisition or another parcel cannot be found in a relatively short time frame, the entire time schedule for completing this project will be delayed. Staff has send an indemnification agreement to Mr. Jerry Wampach for the use of his property as a temporary storage location for the Stans house if we cannot successfully acquire the piece of property that we have targeted. On April 7, 1994 the Shakopee Planning Commission will review the Conditional Use Permit application regarding the home relocation to the Indrehus site. Staff will proceed with the conditional use permit application on April 7th. If the HRA selects another site to relocate the Stans house, a new conditional use permit application will have to be submitted to the Planning Commission. The Planning Commission's next earliest meeting is scheduled for May 5, 1994 . Staff has selected a house mover to relocate the Stans House. The cost quotation came in at $8 , 000. However, the cost quotation was submitted based on the time schedule that we had developed last month. If the project is delayed, I am not sure whether or not the cost quotation will stand. This issue will appear on the April 5th HRA meeting agenda. Recognizing the State Law that goes into effect on July 1st regarding lead paint, staff has taken several samples from the building interior and exterior and sent them to a testing facility to determine if lead paint has been applied to the structure. If the samples come back positive, I believe that the HRA should consider removing all lead based paint from the structure prior to sale. Staff will keep Council up to date regarding this issue as it develops. 03-23-1994 12:39PM FROM S IJ Suburban Publishing TO 9-4456718 P.02 NtJ.'�14 t11.4TQT IS F33/21/94 t]3:24 ' *[2 I - • cuRT. :,,.. ..T : 4: - SON. ' • ••:,.' f. ;'`'"a . . z:-.,' ►.: '; g! i' .:i • -' 1,7 t a t!`iii�� g Minnesota • � from Hector, Minn by David Pink Curt Saml)SOn, '55 BSB, From its 4 to Hector,CSI / ou can't go horns again," opemanufacturing and assembly w ThomasWolfe,but has been a high-stakes plants in four Mimaeseta itiea,as Cutis Sanwa,CEO of player 1n the mergers & wall as Pucnno Rico,Costa Rids and Corttctmietsitxta systems. p Y Wales(U.K.). CSI is now positioned�*a Inc.and Means Com sig► sCorp, aCguisitions game sinlce bi ;ty,low-cost provider a cele- woife's tnsxhsst He neat has and • 1986, and. has built and data connection devices. Hay- made i a for to Hector,isG process. sc►ta• lag capitalized on every change in the made a fortune in the PCO an International j r,it shame tna .et leadership withSome might claim that Curt neves telecozumunieatiQns AT&T. realty left home,except to attend business But Sampson almost didn't cattle back school at the University of NReattsbtn. Corporation with borne to take a job with Hector Tele And at first,it seemed that be woaida't be which would eventually Iced,itt Tele- able to aflb d to leave and go 00 college. Sao million in annual phone phone, his forming eCS1ve with s group i of Ar ata time,in 1931,Cam's preen, sales, based in his rand a were thiel yeasinn investors. "In those days,graduates had agen greenhouse business they beg started. hometown of r . Ltaefr(*oisx of jobs. You'd gin milts from m GIS.Haaryw�l,public accounting was actbusiness a smart business moves, ren --Y� !t,°•he Wim. awe like Ha-totor(pop.1.21)0:9t1 miles With wast of the Twin cities),"says Sampson, an industry undergoing Sinew dime Pe lvlarwick Manzi,kis wife arta Hector nigh wool thit�d-yow of ter children "We jog change and good luck sweetheart,lie bed gelded In r+x an accounting career�n big cin when��tooft some hometown help m 8a havemade it happen, girt a message to phone floats to Herter. Curt to college r,Wayne,days before school he sclys, Hcdor's public accountant had aging my bateau Cwholub in matt- passed away,opening up die possibility aging the called t sating Blab !stat of b 1IdAOg gra accounting t Mao• treappiis, to offer me a dishwashing waited until tote lett day to register, ! finch Teicahnne offbred icier a job. job at$13 a lie*:Sampson tellies. MY there wevea't nutty awes available Haat Saanpeots:>ever found the time m basila beatafofriend,Clay!Torbert,who lived two weren't already filled." a 1>ub sacoutatittg huskies'at the shag Mocks ost him.a club,offeredyjust to let Sampson's serendipity led to ratmrit- maws and acquisition'in the teiepbone tray room with him.and l fsA able dtbitts not colY for etf bet*Ise business causer so quickly that be never into place." for Hector. He muses oatn ttrnthe fabs of tris €amend to it. Soon.Satrapsoa's career Thiagata aemed to fall into phos hometovm if he hadn't gOtse kV bust- ls�stat7'��m rad Jibe a game of"fol for Sampsonn ever since. His carver paths nets: "Inst sad of having 300 jobs to the law!fie b uncicr8:crony 2..P(age cturinol- "fell into place"when he*octet away area aroma a town of 1,200,would it pgy beginning 0o P.6).from an afternoon chemistry else,. g have died Hiss many other sell e l towns?,. his Banal school piens,and signed on fix Ifyou stand to the twiddle of Hector's eocottutinf in the momma' "Quite boa- tWO'bbck Msag Wilt stroa,You'll est Semp,ae+s aspiwys swim cif M eadY.`be sates•"I w�ted to loam to play the usual assortment of 9ma11-coact shops es nese 4evicea bolf wide some friends in the sftene , will,a twradescript handing which Sohl+�Iti parent am. and sivae I had to work event mom haute the company oa fes— This ,. Miles,is one or std ;tags were!test for classes. Besides.I'd Homes biggext employer and CS1 snowstrolorisse end nsaandsly connection to the wider world--Commta- Ammo locased mow firs worm. - sticuloat Systems,inc.(CSI). NINIR • Sa,Kate r 1993 4 MAR-23-1994 12:45 612 445 3333 03-23-1994 12:40PM FROM S W Suburban Publish ung TO 9-4456718 P.03 8321/94 63:25 TARGET IS NO.714 '‘i13 r of ha_ung an*aratind a jpbs.�t the a .x" towi!.o[11,200, M44is id•It soca after Sampson joined sire(Sec- have iced`tike 11 !y Omer when the xarth Aeeexicart.coetiaen- MC I -8�1 towns " tai merger wept •Sanson (Minae p to C Coal Tele it Telephone). Mbecame invited Hector's town doctor,bander and which(Minnesota Central at fel telephone Mer. Pte,an attorney cad ether tout e a�s hss uu ht b sic acheis Mono" arrestors to resecquire Suttle Apparatus. nits,was bought by Apache is 1966. Sampson,as, vc vice president The or merger launched Samisen Nom ms's manniacturing fan. and tremens!of MCI,specialized to Fon' into a ores=as an mar_ U's At the time of the merger.Coalitional end aciONSigtraelon and acquisition studies iconic that Sampson.who built bin career already owned Coaomnieatieas Appen- ns financial integre. on merges and acquit+ i, an ups Corporation.which duplicated Sot- (io gid r+aa entrepreneur u a result of his objections tic's functions. Both apparatus Comps- the p Harold who could as irate eect. nits served much the sane punpo$e as the!><'� could cgrt•i>x�orrnea of m the CIC mage!. Primarily,his e�b}ec• telephone coeapealestosell to the Hector tions stemmed from CTC'a plans to Western Electric did for AT&T-aupply- laove operatiioca out of Sector,which ilii telephone equlpmert to their parent ' North American Communications would have ended an era of great success telephone companies and the 4indepen (NM:)was gnitkly formed and lorther and fops among the eerie tom- deer(arta-Heil)telephone industry. Sampson and Ericson acquired acronyms hers,and would have had serious come- Continental,wary of regulations against too numerous to mention-25 panne voices for the town. "Besides,'Soap- monopolies.agreed to selfl Stade back investors. to eachaages aro nide states. le 1970,NAC resay n s,'I felt that these was mill a g Sampson and his group was mord into CTC(Cootineretal Tele- opportunity fax North American in the Many of the original fewestoes were phone ),certainly against the area of telephone company acgvisitioas." Seminoles friends the doctor had helped Sampson's sister'need college,and the wilt feutd Wadies dealt triad Harold_ . Curt Sampson's end acquisitions - • . . -- ,.��: kn. --a chronology :' smin situ until Asada ipso deed mitis .isiieia4rti` 4rrardeallowSys- il�ieilirii -.r' Tolopiem acre nab ons}nal Will rataw s maim'wal wad Taiopltws Cermalloa Seri. taw lar-books oto'!• *sin M ilgokk 3 Ayala Caw.ls min Swe'n as rdtrildWirut tie mild as,air Wits M lir nape Wow R lag and WAR tonal lq NMI:ttpr.1rlss 1. . WO a5Mio'ite ilk 6 www,rasa Milts Paraolow rat Mile pits aha Now,is spout ylws. Hiliiiia.Roder curare. Clow) ienifi s pl,n*el 1v heli by hal Milo to flail !ite- ros*w,alit astt�25 tis.Spawns it.(MA I AMP litliwRtnie� ' wide swig t 15 wsssuiia is lees SusIir AIPeie1et irk bJ M mi•Gsa ire •- tit flees 1ta le ANY=is amnia boat lit lis ho i es taoloiaw og 'tail dnul<idowit et+limon s, a.,anii►ailiolonoiwudsobs TiliiNear Iona ata a b g winestwi Gtw• *how*wow asd rs nosCa. 'richt WAN mins awAdos Woolen mtmsim lriir�Drtleraetnrttrot,,. : • - lii• iltnl�lor9!!i ,MC , - , ai Somme oricyl craw, •bearabw lab Amnia :emssfAsls eeeyriri bar IIIIL . -- :xi+..- :,-;•..1:;,,....-...-..•••• _ - . - f> t • 3 e,R,es•♦ 1993• .y �,ll rally. � 9,••c;..;k•r`.:..-... -_ . ::t.•..• . ....r-.�--, . trt'••Sr; MAR-23-1994 12:46 612 445 3333 95>: P.03 03-23-1994 12:40PM FROM S W 9-4456718 P.04 Suburban Publishing TO rru. r111403/21/94 03:26 TARGET 19 ..c «rt.)' r ..,syn iiiiiti \ a• t- ,,,,,,,...iiiiiii ... . , ,,,• . , - ' 116 1,41! .4 . i 440. . 411 : • I V . y Mir . _ r 4 -.. AL 1. lb • 4S t� MAR-23-1994 12:47 612 445 3333 95% P'04 03-23-1994 12:41PM FROM S W Suburban Publishing TO 9-4456718 P.05 03/21:94 03:27 TARGET IS tv.'rta L#1 • 'Por aft,:entreprellettp:;At prpOiliii iliiiesS'ii.*net let j 31e of st a Stns s w4+o kit iliailget druggist had given bias s part-time job `lt. .. � Alexandria,Minnesota.who wanted to 1 during breaks when he waw twine from foOm� ,/bat las sal ware install a note-AT&T piece of telephone the University. Many of those initial '....akoiejIillite-wltli cynsproast known m a Cater phone. ltnestors y realized return uf Suddenly,you had one cutlers SS anilliva,as their initial investment dr stment of .Acrd;being thebedroom th bedroom t>� $25,000. "Mast of them,anyway," t ppot iies nonny—end we could swpply connection Sampson;musks. 'One sold out Inodevices that were burner and Mu ercpea- ewrhy and.&wane.acne of those I sive than aquae else's." • invited to invest didn't,unfortunately, absolutely ethical." But Cit was just the beginning of and to their regiet•" Sampson's ambitions. As soon as Camti- Sampanrs's aewty teethed company, reseal made the name North American Cbnsasraicatiatw Systems,be.(CR), zvaii•Me,Samps ue clamed It so deeig- began dog basiebeae with Suttle as its bay,which was 80 percent of the nate*cable TV company under the CS! mainstay. Then,in the mid-'705,tele- market. Prior to the breakup,Western timbreila. Nath Amenias built cable phone c ompeeles WOM deregulated etl4 had that business locked sp. systems in such wherelne-they-loc*cad? in 1984 the AT&T monopoly was broken Sampson says,It's interesting that towns ae Fulda.Slarcn and Dawson. up. Oesegulittion Matat that eoustxners deregulation grew from an incident right When the number of towns in which could buy and install their own telephone here in Minnesota. The landmark case. Korth Aerials operated reached 75, equipment. The tneaicop of AT&T gave which said that as long errs*phone didn't Star Ceblevisloti acquired it for 897 rail- CSI the opportunity to compete w>Bt harm the network it could be moped by baa Meanwhile,Sampsonbad been Western Electric for the Sell System anyone,*awned(tin a restart owner In steadily accptirirtg small-town telephone l!l,1t) i9"1 19ti'1 l4q0 tile/: 1'19/ (oatanictttiwt$$• .•flet UMle** Waist t/m . : Camadanow Spy Ceeeee■Iie-4I Sps' • CatSanijairs omit tray iw's a*Ile atyiss*alb Amain tiesi•tnF is fumed taw Ira.tarifa Zi' lata loc.ittpfii>a It fa. *la it thane*Mat• ins is so ifte CV War SST.mimlb* tai It Sempsaa a ao ors amp.d WM* oraaprilek Conn- ganged tie of uremia- sturehoktas as elapse* t riaatiartfieats' unser P4 saa 4115 gin *kilo Amnon• crista Srfdretr,Wit:and. mom Nish haat= mike hohnal SAaW 4raBsuil inlsiepeiM - Cop,pr Aadig spear tialtati 4404$yo- s:Lr.rswalstinsa S75 ttden, ,of fry (• to • ab. sf(Si mils rle its Mow a'Saga hipwrtatar e. _ •(SW two*MC es e • *Son(u1Nlitien leer/ KCl aceta 110E to• •tSt iijeis?aiesii. 0,• .!!!1 sapriea•CswMrat- and Pak;04 Opt►- * Wale sp+t•aip` • • `uiaarAppsnt s omit t.i(afs • . ,F :�. • • mai iquirei heft tWf• JYwkaii�ataa�tiagns . ...'.• tow- ' - _ - - _ '?...s:. ___ • Sh.etl!►Sr 1993 = •: -�. rfilt MAR-23-1994 12:47 612 445 33733 P.05 O2.-23-1994 12:42PM FROM S W Suburban Publishing TO 9-4456718 P.06 iapaw,co,c..vs., . ,,,,.,......,.- 33/ 1/94 83:2? TNU.•(14 oto TARGET IS .U..., - y -- 4,' " •1••••••"-"7-. -• "" '2 r_ of w' D — �, f I — — -. ._ _ • - • - 7 `l • - is '• • he shoed Rib some* tnarOsxv Ona of Ssorpsawrs Willies Y t *aed�oas•s,aM.MbiraY would be fon for the fwsdgy.' Ws homes here tweed and won purees sad sre- piaiss of Ce s/_Mry Dawns,is Kanludsy,feel±1taslsrMdsm lama and QMod e. detente hie was,fArmires.sill M In Kssas3 mot of Ws tour afire.and Ma lesdd.faurn Ism Es-easy. companies,which.in 1969,CSI spun off CSS and Suttle Amiens employ 900 tort don't born any bridges. Itbr example, to alsueltoidas as tie Hector Commune- people mond the world,and Hector AT&T is oar main competitor:It's also cations Corp.(11CC). Today,to no one's Communications another 40. Annual at important customer and one of OUT surprise,North American is beginning its sales in 1993 will be app.oaimesely$60 stain suppliers. As our competitor they third life as a reprise of its second,a cable million for CSI and S5 million for HCC. could bury us if they wanted to,but tatevision company.this throe under the What should entrepreneurs do if they because we strive lend to be ethical.they umbrella of 1-ICC. want things to fail in place for them ala He us with respect and often refer eus- A firm believer in small-town bottoms Stemma "For an entrepreneur it probe- KPOKIrt to us whe they quit making a deveiopmerd,Sampson has done his beat bly mabei a better story if be or she product They want le do business with to bring other businesses besides hi.own SOYaata arias wooderfol gadget and at because they loos,we'll be abeo3cttely to Hector. For over 30 years he's been mikes a inlfljon from it,but the facts arc fair." - the secretary and the&maoor of Hector more in tine with working lard.being Sampson esuphasine that luck also •Industries,which tries to encourage busk- ready for opporasnities and remaining Phys a Pte- "hs anybody's life rm sure nests to coats to Hector. So why abaotnmdy ethnical,"Sampson advises. some stdbly matt ficattt things probe- dental be move the whole operation to "We've also been very conservative. bly changed their life's dintetice for Hector? Sampson*gibing,"We aver exposing ourselves to rinks that either good or bad. In my case most of it wouldn't WWI to employ much more.lean would break ass if things didn't go as we has been for the good. Whosoever wo 20 to 25 portent of the town's peptdetlon. planned or ironed. same to a fort in the road.we happened because Men the town's eoorroanp would "Also.15umly bold to the wo alt-town to so down the tight one." ma be too dependent upon ars sod it would be befiaf that'what goes around carnes disastrous for the towu if anything hap- around.' You don't omsa anybody and petted to this business." pe • $rntireer 1993 8 TOTAL P.06 MAR-23-1994 12:4R 612 445 3333 94% P.06 *Li TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN April 7, 1994 Chairperson William Mars Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of March 3, 1994, Meeting Minutes 4 . Recognition by Board of Adjustment and Appeals of Interested Citizens. 5 . 7: 30 P.M. PUBLIC HEARING: To consider an application for a 30' variance from the front yard setback requirement and a 20' variance from the street side yard setback requirement in order to construct a 4' high fence on the property located at 1312 11th Ave. East. Applicant: Keith Hartman Action: Resolution No. 681 6. Other Business a. b. 7 . Adjourn Lindberg S. Ekola City Planner NOTE TO THE B.O.A.A. MEMBERS: I. If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting. 2. If you are unable to attend the meeting, please call the Planning Department prior to the meeting. TENTATIVE AGENDA PLANNING COMMISSION Adjourned Regular Session Shakopee, MN April 7 , 1994 Chairperson Terry Joos Presiding 1 . Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of the March 3 , 1994 Meeting Minutes 4 . Recognition by Planning Commission of Interested Citizens. 5 . Approval of Consent Agenda - (All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 6 . 7 : 35 P.M. PUBLIC HEARING CONTINUED: To consider the preliminary plat of Eagle Creek Bluff Addition, located east of CR 18 and south of Boiling Springs Lane. Applicant: VanZee Homes, Inc. 7 . DISCUSSION: To consider information regarding the Preliminary and Final Development Plan for the Prairie Bend Planned Unit Development, lying south of East 4th Ave. and south and west of the K. C. Hall . Applicant: Sienna Corp. 8 . 7 : 45 P.M. PUBLIC HEARING CONTINUED: To consider the preliminary plat for Orleans Addition, located east of CR 17 , and south of Hillside Drive. Applicant: J. Patrick Leavitt, Jr. 9 . 7 : 50 P.M. PUBLIC HEARING: To consider an application for a Conditional Use Permit to allow outdoor storage of vehicles, asphalt products and some stone materials upon the property located at 4370 Valley Industrial Blvd. S. Applicant: Minnesota Roadways Action: Resolution No. 680 10. 7 :55 P.M. PUBLIC HEARING: To consider an application to amend a Planned Unit Development to allow the construction of a service and storage building for equipment on the property located at 700 County Rd. 83 . Applicant: High Five Erectors, Inc. 11. 8 : 00 P.M. PUBLIC HEARING: To consider an application for a Conditional Use Permit to relocated the house at 135 W. 3rd Ave. to 1124 E. 2nd Ave. Applicant: City of Shakopee HRA Action: Resolution No. 679 *12 . VACATION - To consider the vacation of a portion of the alley in the block west of Market St. between 4th & 5th Avenues, to be replaced by an alley in the Market Place plat. Applicant: Dave Rutt *13 . AMENDMENT TO FINAL PLAT: To consider an amendment to the boundary line of the Market Place final plat, located on the northwest corner of Market St. and 5th Ave. Applicant: Dave Rutt *14 . Final Plat: To consider the final plat of Homestead Ridge 1st Addition, located east of CR 79, south of Mint Circle and north of the proposed bypass. Applicant: Vierling Partnership *15. To determine if the modification to the Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1 is consistent with the City's Comprehensive Plan. Applicant: City of Shakopee HRA 16 . Other Business A. Preparation for Comprehensive Plan - Paul Bilotta B. 17 . Adjourn Lindberg S. Ekola City Planner i'OTE TO PLANNING MEMBERS: If you hare any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting at 445-3650. ?. If you are unable to attend the meeting, please call the Planning Department prior to the meeting. MONTHLY PROGRESS REPORT PLANNING DEPARTMENT NARRATIVE The Board of Adjustment and Appeals elected officers at its regular meeting on March 3, 1994: Chairman William Mars, Vice Chairman Joe Kelly, and Second Vice Chairman Nancy Christensen. The Planning Commission elected officers at its regular meeting on March 3, 1994: Chairman Terry Joos, Vice Chairman William Mars, and Second Vice Chairman Gayle Madigan. The Planning Commission accepted a time extension request from applicant VanZee Homes for the Preliminary Plat of Eagle Creek Bluff Addition, located east of County Road 18 and south of Boiling Springs Lane. The public hearing was continued until after the Wetlands Regulation Permit process is completed. The Commission recommended approval of the Preliminary Plat of Riverview Estates 2nd Addition, located at the northeast corner of the intersection of County Road 18 and County Road 16. Sixteen conditions accompanied this recommendation for Preliminary Plat approval. The Commission recommended approval of the Final Plat of Calvary Addition, located south of Vierling Drive and adjacent to Emerald Lane. The Commission approved an application for a Conditional Use Permit to locate a church within the Mid-Density Residential Zoning District on the site of the Calvary Addition. This Conditional Use Permit was approved subject to two conditions. The Commission continued the public hearing on the Preliminary Development Plan for the Prairie Bend Planned Unit Development until an Environmental Assessment Worksheet is completed. The proposed Planned Unit Development is located south of East 4th Avenue and south and west of the K.C. Hall. The Commission recommended approval of the Preliminary and Final Development Plans for the Planned Unit Development of a Public Mini-Storage facility, located west of Highway 169 and south of West 3rd Avenue. The recommendation for Preliminary and Final Development Plan approval was contingent upon approvals from three other agencies. The Commission directed applicant J. Patrick Leavitt, Jr. to submit new Preliminary Plat drawings for Orleans Addition, located east of County Road 17 and south of Hillside Drive. This decision was based upon the recommendation of the Wetlands Technical Evaluation Panel. The Commission recommended approval of a 40% park dedication credit for the Westridge Lake Estates Planned Unit Development located north of CSAH 14 and east of County Road 79, adjacent to O'Dowd Lake. The Zoning Ordinance Update continued with two Committee of the Whole meetings on March 15, 1994 and March 29, 1994. {WP51\DOCS\AMY\PROGRPT.MAR} 3/31/94 MONTHLY PROGRESS REPORT CITY OF SHAKOPEE PLANNING DEPARTMENT March 31, 1994 PROJECT START COMPLETE STATUS COMMENTS Administration 1. St. Cloud State Intern 3/07/94 5/26/94 30% Julie Baumann has joined the staff 2. 1995-1999 CIP 3/01/94 7/01/94 10% Kickoff Meeting Lone Ranee Planning 1. Chaska Int. Conditions 7/01/93 2/01/95 20% Rural Density, MUSA Comp Plan policies research 2. Land Use Plan 3/01/93 6/01/94 50% Research 3. East Shak. Trans Plan 1/01/93 9/01/94 25% Research 4. Zoning Ord. Update 6/01/93 4/12/94 90% Committee of the Whole reviewing draft 5. Zoning Mapping 1/01/94 7/01/94 5% Planning Commission initial discussions Current Planning 1. Building Permits 3/01/94 3/29/94 Ongoing 35 Residential permits 4 Commercial permits 0 Industrial permits 2. Planning Reports 3/01/94 3/31/94 Ongoing 0 Variances 0 Appeals of CA 1 CUP 5 Plats 3 PUD 0 Rezoning 0 Vacations 0 Minor Subdivisions 0 Official Map Reviews 0 Registered Land Surveys 3. Enforcement 3/01/94 3/31/94 Ongoing 2 Code Violations (Zoning) 1 Resolved Violations 4. Application Packet Revisions 1/01/94 4/15/94 80% Reviewing drafts Manaeement Information Systems (MIS) 1. Install New Tape Backup 12/01/93 3/15/94 100% Done 1. GIS Stage One 10/01/93 10/01/94 5% Features list done 2. PC Hardware Upgrade 11/09/93 4/15/94 99% Installation in progress 3. Install File Server 11/09/93 4/30/94 90% Transferring files 4. Equip New Staff Member 2/01/94 4/15/94 95% Computer and phone jacks installed Cubicle designed, on order 5. 3-Year Computer Plan 1/01/94 2/15/94 100% Waiting for implementation {WP51\OOCS\AMY\PROGRPr.MAR}351/94 -*Ib. Monthly Project Report - Submitted by Barry Stock March 31, 1994 Project Start Complete Status Comments 1. Clinic RFP's ? ? 0% 2 . AWAIR Program ? ? 0% 3 . Develop Perf. Eval. Program 9/1 3/15 100% 4 . Perform Employee 4/1 4/15 0% Evaluations 5. City Hall Mtg. Room 9/1 ? 90% Policy 6. City Hall Union Contr. 10/15 4/1 50% 7 . Non-union 94 Pay Plan 12/1 3/8 100% 8 . Develop Pay for Perf. o Program 4/1 6/1 0° 9 . Prepare for Rec. Fee Mtg. 3/1 4/8 40% 10. Complete Dept. o Reorganization Plan 3/1 4/1 250 11. City Newsletter 1/1 4/1 80% First Issue Development scheduled for May 12 . Seasonal Bldg. Inspector 3/22 5/3 25% Recruitment 13 . Housing Program 1/1 4/15 0% Development 14 . TIF Plan Amendments 12/15 3/1 25% 15. Stan House Project 2/15 6/1 5% 16. Downtown Utlility 3/24 4/15 5% Easements 17 . 1994 Pool Repairs 4/1 5/20 5% ADA Restroom Irl SHAKOPE E HAND DELIVERED: MARCH 31, 1994 March 30, 1994 Mr. Robert Ostlund, Superintendent Member of the School Board Independent School District #720 505 Holmes Street South Shakopee, MN 55379 RE: City of Shakopee, Minnesota Public Hearing on Proposed Amendments to Redevelopment and TIF Plans Estimated Fiscal and Economic Impact Dear Mr. Ostlund and Board Members: The City of Shakopee is in the process of amending both the Housing and Redevelopment Plan for the Minnesota River Valley Housing and Redevelopment Project No. 1 ("the Project Area"), and the Tax Increment Financing Plans for TIF districts 2, 3, 4, 7 and 9 contained therein. Such amendments will expand the current boundaries of the Project Area and allow for additional public activities and costs to be undertaken. Pursuant to Minnesota Statutes, Section 469.175, Subdivisions 2-4, the County Board of Commissioners and School Board must be notified of the estimated "fiscal and economic" impact of modifications to any existing tax increment financing plan and district. Since the proposed amendments outlined above do not involve the generation of any new retained captured tax capacity value or tax increment, there is no fiscal and economic impact on other taxing jurisdictions (see attached schedule). The City Council has scheduled a public hearing on these proposals for Tuesday, May 3, 1994, at 7:00 p.m. at the Shakopee City Hall. Your attendance at this meeting and comments concerning the proposed amendments are welcomed. If you have any questions, please feel free to call me at 445-3650. Sincerely. B A. Stock Assistant City Administrator Enclosure: Impact Report CC: Gary L. Laurent, Mayor, City of Shakopee Joan Lynch. Chair. Shakopee HRA CoN1NtL\m PRIDE SINCE N57 • ',:ty of Shakopee, Minnesota amendments to Tax Increment Financing Districts 2, 3, 4, 7 and 9 :�timated Impact on Other Taxing Jurisdictions Report Wrrout . `f..h 7_r-`e1o^"e-:5 '1=Ar-ercrre-:s \ex Hycot!'etical • Feta-ec -ypot`et cal Hyoc hetml Tax Generated :993194 1993194 199319 4 Capt.rred New Adjusted Decrease In by Retaired . Tax ng Net Tax _ocal Net Tax Net Tax Net Tax Local Local CactJred Junsdict:on Caoacry Tax Rate Capacty Capacty CapactyTax Pate Tax Rate V.T C. .ag: �ry of Shakopee 9,327.870 27.104% 9,327,570 C 9,327.870 27.104% 0 000% 0 .-:.:i ;coif County 34.'61,150 45.475% 34,161,150 0 34,161,150 48.475% 0.000% 0 0 SC *`720 9.930,694 65.540% 9.930.694 0 9.930.694 55.540% 0.000% Y 5.327% 0 5.327% --- --- 0:`of(1) --- --- 146.446% 146.446% 0.000% Totals • -.:• Statement 1: If the projected Retained Captured Net Tax Capacity of the TIF District was hypothetically available to each of the taxing jurisdictions above,the result would be a lower local tax rate (see Hypothetical Adjusted Tax Rate above) :,'_= which would produce the same amount of taxes for each taxing jurisdiction. In such a case,the total local tax rate would decrease by 0.000% (see Hypothetial Decrease in Local Tax Rate above). The hypothetical tax that the Retained Captured Net Tax Capacity of the T1F District would generate is also shown above. Statement 2: Since the projected Reined Neocal tax rates. of the TF District's not available to the taxing jurisdictions, . then there is no impacton axes levied or '.) The impact on these taxing jurisdictions is negligible since they represent only 3.64%of the total tax rate. • Prepared:29-Mar-94 • . 4[ 1g MEMO TO: Mayor Laurent and City Council FROM: Barry A. Stock, Assistant City Administrator RE: Stafford Alumni Association - Request to Use Memorial Park Outside Normal Scheduled Hours DATE: March 30, 1994 INTRODUCTION: Mr. Steve Morgan representing Stafford Alumni Association has requested permission to access Memorial Park outside the normally established hours to provide time for the association to set-up for their annual "recovery rally" . (Attachment #1) BACKGROUND: Section 14 . 03 Subd. 3 of the Shakopee City Code specifies that it is unlawful for any person to be or remain in any park between the hours of 10: 00 p.m. and 6: 00 a.m. There are certain exceptions to this provision including those activities that have been scheduled by the proper City authorities. • Staff has reviewed Mr. Morgan's request. Requests of a similar nature have been approved by City officials and staff in the past. Staff believes that Mr. Morgan's request to enter Memorial Park outside the normally established hours will not create any nuisance problems. Mr. Morgan has also obtained a permit from the Shakopee Community Services Department to sell bake sale items, craft sale items and food and beverages at Memorial Park for the recovery rally. Shown in attachment #2 is a flyer that has been developed by the Stafford Alumni Association to promote the recovery rally. Note that activities in the park will take place between 10: 00 a.m. and 10: 00 p.m. No City Council action is necessary in regard to this issue. Staff is simply passing it on as an informational item. If Council has any questions or concerns regarding this activity, please contact me accordingly. ATTACHMENT #1 STAFFORD ALUMNI ASSOCIATION /69/ E. SHAKOPEE AVE SHAKOPEE M. 55379 BARRY_STOCK ASSISTANT CITY ADMINISTRATOR /29 HOLMES STREET S. SHAKOPEE MN, 55379 BARRY, ON AUGUST 6th /994 AT MEMORIAL PARK ZN SHAKOPEE THE STAFFORD ALUMNI ASSOCIATION ZS HOLDING ITS ANNUAL "RECOVERY RALLY", AN EV- -ENT OPEN TO THE PUBLIC THAT PROMOTES SAFE,SANE,SOBER ACTIVITIES AND ALCOHOL/ CHEMICAL AWARENESS. THERE WILL BE FOOD BOOTHS,CARN- -Z VAL GAME BOOTHS ALONG UII TH_FUN AND GAMES FOR ALL AGES INCLUDING A BAKE SALE,CRAFT SALE,DUNK IANK, INFO2MATION BOOTHS, VOLLEY BALL, F2ISBEE. .ETC. .AND LOTS OF FELLOWSHIP. WE HOPE YOU CAN ARRANGE ZT SO WE CAN ARRIVE AT THE PARK THE NIGHT BEFORE ON AUGUST 5th & STAY THROUGH THE NIGHT TO ASSEMBLE THE BOOTHS, TENTS,GAMES, SOUND SYSTEM, DUNK TANK, FOOD PREP ETC. . THANKING YOU ZN ADVANCE STEVEN ITN AN P.S IF YOU HAVE ANy QUESTION CALL ME AT 445- 4958 Attachment #2 Recovery ; ally 949 t • � ' j • ,, Sober Fuin-Raiser11 \ `t\ .I' h 11 ;I' III' 11 1 $\` A\'a '•` .Il\\ i I If ' r;i-}.L!A 6h, 11,. 94 ' " • v, ugu 6 9 , 10::;00 .A•�VI•;t-.,,10 00!'t ill II'' M.• Memorial Park i E •• ``'S`v,.1.‘'t I 6' ' X Marphy} F.dr �. ;� i\ c,9 3 •�r i4t 1 i o Mem Lading \s v\ +:Rtia �y�i 1id..! #yart` :'� i. . . \•. :A,V\ i t EIli di f. e �r91, i1_IrtAn.A.,:4 AVPit: A;rit :.f t p (West of Valley fair on' 101 Next to Murphys Landing) Huge Bake Sale Craft.'Sale — Volleyball — Frisbee Carnival Games — for children & adults Dunk Tank — Music Door Prizes Raffle: TV (color -remote) NordicTrack Ski Machine :Cordless Phone FI , \77,;:i y. i.helfo3i . ' ., •Dozens ofother prizes.zes isi / x i ,. - .-',., ...„." ///./,/,/,,/ h. iiii.piiii: . ,ri// ,- . -,,.//, ,//, ,!i 1,k. rh op Bar-Th• Q Beef Sandwiches Brats, Hot 'Dogs Info Booths t For more information call Steve at 445-4958 TENTATIVE AGENDA HOSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting April 5 , 1994 1 . Roll Call at 7 : 00 P.M. 2 . Approval of March 8, 1994 Minutes 3 . Stans Project - House Mover Selection 4 . Shakopee TIF Plan and Redevelopment Amendments - Res. 94-1 5 . Resolution #94-2 - Closing TIF District #6 6 . Request by David Rutt to Pay for Title Insurance 7 . Other Business a) b) 8 . Adjourn to April 19 , 1994 at 7 : 00 p.m. Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING & REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 8 , 1994 Chairman Lynch called the meeting to order at 7 : 05 PM with Commissioners Dirks, Laurent and Sweeney present . Commissioner Beard was absent . Also present : Dennis Kraft, City Administrator; Barry Stock, Asst City Administrator; Lindberg Ekola, City Planner; Karen Marty, City Attorney; Dave Hutton, Public Works Director, and Judith S. Cox, City Clerk. Sweeney/Laurent moved to approve the minutes of February 1st and 15th, 1994 . Motion carried unanimously. Mr. Stock gave a brief presentation of the Stans Project . He stated that staff was successful in finding a site for relocating the house to 1124 East Second Avenue with a purchase offer of $15, 000 with the seller to pay the special assessments . He stated the moving estimates were $15, 900, power lines will need to be moved and also extra costs for the foundation. An inspector has gone through the house to inspect all electrical and other such areas in the house . He stated there were two individual parties that showed some interest in doing the project on their own. Sweeney/Lynch moved to authorize the appropriate HRA officials to execute the appropriate documents necessary to acquire the lot located at East Second Avenue consistent with the terms and conditions set forth in the purchase agreement . Cncl . Sweeney stated that he thought the costs were high for this project however it is for a good cause. Mayor Laurent stated that with the high costs he would not support the motion. He stated that the HRA should not react to situations like this until they are thoroughly thought through. Cncl . Dirks stated there is ample affordable housing and that the City should look more to scattered lots. Cncl . Sweeney stated that the estimates could probably be lowered. Chrmn. Lynch stated that she concurred with Mayor Laurent . Marge Henderson, on behalf of the Stans Foundation, commented that if the City could not do the project possibly the other two interested parties could. Motion carried with Mayor Laurent dissenting. Sweeney/Dirks moved to authorize the appropriate HRA officials to execute the necessary documents to facilitate the relocation of the home to the parcel to be acquired, consistent with the terms in the purchase agreement . Motion carried unanimously. Official Proceedings of the March 8 , 1994 Housing & Redevelopment Authority Pace -2- Mr. Stock gave the background of the downtown redevelopment project and what has already been completed. He stated that Blocks 3 and 4 are in need of redevelopment since they are seen by the vehicles on Hwy 169 first . One option would be tc pursue a new development project on the site . He stated that a new building might have retail on the first floor, professional offices on the second floor and residences on the top floors . Mr. Stock stated there is one party interested in redoing blocks 3 and 4 . If this developer would do the redevelopment the City would need to look at a tax increment district and property tax revenues would be created to pay off the bonds. He stated that the Community Development Commission (CDC) is looking for direction in regard to obtaining appraisals, securing purchase agreements in blocks 3 and 4 and to investigate the feasibility of moving the buildings . Mike Phillips, 2547 Onyx Drive, stated that coming into the downtown area looks like a run dcwn housing area, especially the old city hall block. He said that without even talking about redevelopment, there is a need to clean up the back of these buildings . Tom Rein, Tom' s Barber Shop, stated that he would have liked to be informed of the meetings, since he did not know about this project . He stated that he has no information on the proposal . Laurent/Dirks moved to recommend Council approval of Ordinance No. 374 and authorize the appropriate HRA officials to proceed with the following work tasks: 1) Obtain appraisals; 2) Secure purchase agreements on parcels in blocks 3 and 4 ; 3) Evaluate the feasibility of moving structures; 4) Initiate Eminent Domain Proceedings when friendly acquisition efforts have failed; and 5) seeks development proposals and amend the City' s Tax Increment Finance Plan. • Mr. Stock stated the costs for the appraisals for the 10 or 11 projects is $50, 000 . He then explained how the tax increment financing works. Mr. Kraft commented that the appraisals are good for six months . Mayor Laurent stated that perhaps staff could delay spending any money for the appraisals until there is an interested developer. Mr. Stock explained if the buildings could not be moved because of cost or because of the way they' re built, they would not be moved and that pursuing appraisals could wait until a developer commits to a project . Comm. Sweeney commented that with the type of funding this project needs it could preclude the HRA from looking at housing issues in Shakopee. Official proceedings of the March 8, 1994 Housing & Redevelopment Authority Page -3- Motion carried unanimously. Chrmn. Lynch adjourned the HRA meeting at 7 :45 p.m. Dennis R. {raft Executive Director Debra Zabel Recording Secretary MEMO TO: Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: Stans Project - House Mover Selection DATE: March 30, 1994 INTRODUCTION: In an effort to determine an exact cost for relocating the Stans house staff has obtained four cost quotations from building relocation contractors. BACKGROUND: City Council policy specifies that all purchases between $5, 000 and $25, 000 require two or more proposals and Council action. While the HRA does not have a set administrative policy in regard to purchases, I believe that it would be prudent to follow Council policy in regard to purchases. The following cost quotations were received to relocate the Stans house to the Indrehus property: 1. Stepps Building Movers - $15,900 2 . Doepke Building Movers, Inc. - $15, 300 3 . Otting House Movers - $8, 300 4 . Voight Movers - $8, 000 The quotations received include moving the two story house and garage presently located at 135 West Third Avenue. The cost quotations do not include costs for lifting or dropping utility wires. Staff has made several reference calls regarding the capability of the contractors. Staff has found no information that would suggest that we not proceed with the low cost quotation. Given the fact that the exact site to relocate the Stans house has not been determined, staff would recommend that the Voight Movers be selected as the building relocation contractor and that the appropriate HRA officials be authorized to enter into an agreement with Voight Movers contingent upon the successful acquisition of the property located at 1124 East Second Avenue. If a different site is selected for acquisition, staff will have to obtain new cost quotations. ALTERNATIVES: 1. Select Voight Movers as the building relocation contractor and authorize the appropriate City officials to enter into an agreement with Voight Movers to relocate the house located at 135 West Third Avenue to 1124 East Second Avenue contingent upon the successful acquisition of the property located at 1124 East Second Avenue. 2 . Table action pending further information from staff. 3 . Select one of the other building contractors and authorize the appropriate City officials to enter into the necessary agreements. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Select Voight Movers as the building relocation contractor and authorize the appropriate City officials to enter into an agreement with Voight Movers to relocate the house located at 135 West Third Avenue to 1124 East Second Avenue contingent upon the successful acquisition of the property located at 1124 East Second Avenue. MEMO TO: Shakopee HRA and City Council FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Tax Increment Financing Plan and Redevelopment Plan Amendments DATE: March 29, 1994 INTRODUCTION: Last December the Shakopee HRA authorized the appropriate City officials to work with the City's bond counsel to develop the necessary Tax Increment Financing Plan amendments to allow for potential financing of park and public improvement projects. In order to facilitate the direction setforth by the HRA, the Tax Increment Financing Plan and Redevelopment Plan must be amended. BACKGROUND: A number of steps need to be taken by the HRA and City Council to complete the legal process for amending the Redevelopment Plan and Tax Increment Financing Plan. Shown in attachment #1 is a time schedule that staff has prepared outlining all the steps that need to be taken by the City Council and the HRA to complete this process. The first step to be completed is for the HRA to adopt Resolution No. 94-1 requesting the City Council to approve the modifications to the Redevelopment Plan and Tax Increment Financing Plans. Resolution 94-1 also refers the Redevelopment Plan to the Planning Commission for review and comment as to whether the proposed modification is consistent with the City's Comprehensive Plan. (See attachment #2) Attachment #3 consists of the proposed modifications to the Redevelopment Plan (pages 1-8) and the modifications to the Tax Increment Financing Plan (pages 9-10) . The amendments to the Redevelopment Plan primarily consist of expansion of the Housing and Redevelopment Project Area to include the property that was recently acquired by the City South of the Senior High School. The Redevelopment Plan amendments also address public improvement costs associated with various redevelopment, recreational and sewer projects. Keep in mind that just because the plan addresses these projects does not necessarily mean that the HRA and/or City have to pursue them or utilize tax increment financing to finance them. The proposed modifications to the Tax Increment Financing Plan primarily address the estimated impact of tax increment financing on the net tax capacity of all taxing jurisdictions in which the Tax Increment Financing Districts are located. Shown in attachment #4 is Resolution No. 3980 of the Shakopee City Council calling for a public hearing on the adoption of a modification to the Redevelopment Plan for the project and the modification of the Tax Increment Financing l ns. ings Staff has the selected May 3rd as the date for the public Redevelopment Plan and Tax Increment Financing Plan amendments. ALTERNATIVES: SHAKOPEE HRA 1. Offer Resolution No. 94-1 and move its adoption. 2 . Table action pending further information from staff. CITY COUNCIL 1 . Offer Resolution No. 3980 and move its adoption. 2 . Table action pending further information from staff. STAFF RECOMMENDATION: SHAKOPEE HRA Staff recommends alternative #1. CITY COUNCIL Staff recommends alternative #1. ACTION REQUESTED: SHAKOPEE HRA Offer Resolution No. 94-1 a resolution relating to Minnesota River v Alley Redevelopment Project No. 1; requesting the City Council to approve a modification to the Redevelopment Plan; and requesting the City Council to approve a modification to the Tax Increment Financing Plans for Tax Increment Financing Districts No. 2 , 3 , 4 , 7 and 9 and move its adoption. CITY COUNCIL Offer Resolution No. 3980, a resolution relating to Minnesota River Valley Redevelopment Project No. 1; calling for a public hearing on the adoption of a modification to the Redevelopment Plan for the project, and the adoption of the Tax Increment Financing Plans for Tax Increment Financing Districts No. 2 , 3 , 4 , 7 and 9 and move its adoption. Attachment #1 TIF Plan Amendment Time Schedule 1. Adoption of Res. approving Redevelopment HRA 4/5 Plan Amendment, requesting written opinion of Planning Comm. 2 . Adoption of Res. Calling a hearing on CC 4/5 the Redevelopment Plan Amendment. 3 . Adoption of Res. Calling a hearing on CC 4/5 the TIF Plans Amendment 4 . Distribute TIF Plans Amendment and Staff 3/31 notice of hearing thereon to County Board and ISD 720 . 5. Legal notice RE: Public Hearing on Staff 4/14 the Redevelopment Plan Amendment edition SVN 6 . Legal notice RE: Public Hearing on Staff 4/14 adoption of TIF Plans Amendment edition SVN 7 . Planning Comm. Res. approving conformance PC 4/7 of Redevelopment Plan amendment with City's comprehensive plan. 8 . Submission of Planning Comm. findings to HRA/CC 5/3 HRA and City Council. 9 . City Council Public Hearings CC 5/3 a. Redevelopment Plan Amendments b. TIF Plans Amendment 10. Adoption of Res. making necessary CC 5/3 findings and approving TIF Plan Amendments. 11. Adoption of Res. making necessary CC 5/3 findings and approving Redevelopment Plan Amendments. 12 . File copy of revised Redevelopment Plan Staff 5/5 and TIF Plan Amendments with Comm. of Rev. • Attachment 42 SHAKOPEE HRA RESOLUTION NO. 9 4-1 RESOLUTION RELATING TO Mi NESOTA RIVER VALLEY REDEVELOPMENT PROJECT NO. 1; REQUESTING THE CITY COUNCIL TO APPROVE A MODIFICATION TO THE REDEVELOPMENT PLAN; AND REQUESTING THE CITY COUNCIL TO APPROVE A MODIFICATION TO THE TAX INCREMENT FINANCING PLANS FOR TAX LNCREMENT FINANCING DISTRICTS NO. 2, 3, 4, 7 AND 9 BE IT RESOLVED BY the Housing and Redevelopment Authority of the City of Shakopee, Minnesota, that the City Council is requested: (a) to approve the attached modification to the Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1; and (b) to approve a modification to the City's Tax Increment Financing Plans for Tax Increment Financing Districts No. 2, 3, 4, 7 and 9. BE IT FURTHER RESOLVED that the attached modification to the Redevelopment Plan described above is referred to the City Planning Commission for review and comment as to whether the proposed modification is consistent with the City's Comprehensive Plan. Adopted in regular session of the Housing and Redevelopment Authority in and for the City of Shakopee , Minnesota , held this day of , 1994 . - Chairman of the Housing Authority ATTEST: Executive Director Approved as to form: City Attorney Attachment. # 3 SECTION XI PROPOSED MODIFICATION OF HOUSING AND REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 1. Section entitled: MUNICIPAL ACTION TAKEN Add: Tax Increment District No. 7: (Mebco Industries, Inc.) May 2, 1989: Tax Increment District No. 7 was established and the Tax Increment Financing Plan therefor was adopted and incorporated herein as Section VIII. Tax Increment District No. 9: (Tsumura International, Inc.) January 16, 1990: Tax Increment District No. 9 was established and the Tax Increment Financing Plan therefor was adopted and incorporated herein as Section X. May 5, 1994: The Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1 was modified by the City Council to increase the Project Area, to include additional public activities and costs, and to amend the Tax Increment Financing Plans included in the Redevelopment Plan. 2. Table of Contents: Add on page (v): New tables for Sections VIII, X and XI. Add on page (v) at the end: Reference to new Exhibit I-E (Map of new Project Area), Exhibit I-F (Map of Civic Center-Parks), and Exhibit I-G (Interceptor Sewer). 3. Subsection 1.2: Statement and Finding of Public Purpose. Add at the end: "The Commissioners have further determined that the Project Area and the persons residing or working in the Project Area are not adequately served by public facilities of the type described in Minnesota Statutes, Section 471.191, and that the provision of such facilities will better enable the City to achieve the goals set forth above." 4. Subsection 1.4: Statement of Objectives. Add at the end: "t. To provide public facilities of the type described in Minnesota Statutes, Section 471.191, to serve persons residing and working in the Project Area." 5. Subsection 1.5: Boundaries of Housing and Redevelopment Project No. 1. Add at the end: "The Project Area of Housing and Redevelopment No. 1 is expanded to include the property legally described as follows: Part of the N. 1/2 of the SE 1/4 of S. 12, T. 115, R. 23 Scott Co., MN. Also the 1/2 of the NE 1/4 of said Sec. 12., except that part of said S. 1/2 of the NE 1/4 des. as follows: Beginning at the SE corner of Jasper and Smith Addition in Said Scott County; thence S. along the Southerly extension of the E. line of said Jasper and Smith Addition a distance of 382.20 ft.; thence E. parallel with the S. line of 10th Avenue in said Jasper and Smith Addition a distance of 1,415 ft. more or less to the E. line of said NE 1/4; thence N. along the E. line of said NE 1/4 of the NE 1/4; thence W. along the N. line of said S. 1/2 of the NE 1/4 to an intersection with the Southerly extension of the E. line of said Jasper and Smith Addition; thence N. along said E. line to the p.o.b. according to the U.S. Gov. Survey thereof and situated in Scott County, MN." Attached hereto as Exhibit I-E is a map showing the location of the above- described property and the new boundary lines of the Project Area. -2- • Subsection 1.6: Parcels to be Acquired in Whole or in Part Within Housing and Redevelopment Project No. 1 Add immediately before the last paragraph: "In addition the Authority intends to acquire and resell to Mebco Industries, Inc. for industrial development, the property described in Section VIII, Exhibit B. In addition the Authority intends to acquire and resell to Tsumura International, Inc. for industrial development, the property described in Section X, Exhibit B. In addition the City presently intends to acquire the property described below for, among other things, the purpose of acquisition and betterment of facilities of the type described in Minnesota Statutes, Section 471.191: That part of the north half of the Southeast Quarter and that part of the Northeast Quarter of Section 12, Township 115, Range 23, Scott County, Minnesota, described as follows: Commencing at the southeast corner of the said Northeast Quarter of Section 12; thence North 00 degrees 05 minutes 18 seconds West, assumed bearing, along the east line of said Northeast Quarter a distance of 150.10 feet to the point of the beginning of the parcel to be described; thence South 89 degrees 54 minutes 43 seconds West 612.18 feet; thence southwesterly 461.72 feet along a tangential curve, concave to the South, having a radius of 610.00 feet and a central angle of 43 degrees 22 minutes 04 seconds; thence South 46 degrees 32 minutes 38 seconds West, tangent to said curve, a distance of 164.53 feet to a point on the northeasterly line of a permanent drainage easement depicted on Minnesota Department of Transportation Right-of-Way Plat No. 70-3 as Parcel No. 52B; thence North 43 degrees 27 minutes 22 seconds West along said northerly line of Parcel 52B a distance of 275.46 feet to right-of-way boundary corner B-33 as shown on said Plat No. 70-3; thence continuing westerly on said northerly line 563.19 feet along a tangential curve concave to the south having a radius of 350.00 feet and a central angle of 92 degrees 11 minutes 45 seconds to right-of-way boundary corner B-32 as shown on said Plat No. 70-3; thence continuing on said northerly line South 44 degrees 20 minutes 54 seconds West 45.52 feet to right-of-way boundary corner B-31 as shown on said Plat No. 70-3; thence continuing southwesterly on said northerly line 256.10 feet along a tangential curve, concave to the northwest, having a radius of 860.00 feet and a central angle of 17 degrees 03 minutes 43 seconds to right-of-way boundary corner B-30 as shown of said Plat No. 70-3; thence continuing along said northerly line South 61 degrees 24 minutes 37 -3- seconds West 510.64 feet to right-of-way boundary corner B-29 as shown on said Plat No. 70-3; thence continuing oncave to the northn said northerly ne southwesterly having a radius of 196.27 feet along a tangential curve, c 360.00 feet and central angle of 31 degrees 14 minutes 14 seconds to a point on the west line of said Southeast Quarter of Section 12; thence North 00 degrees 34 minutes 55 seconds West, along said west line, a distance of 756.56 feet; thence northeasterly 482.41 feet along a nontangential curve, concave to the southeast, having radius of 700.00 feet, a central angle of 39 degrees 29 minutes 08 seconds and the chord of said curve bears North 40 degrees 56 minutes 51 seconds East; thence North 60 degrees 41 minutes 25 seconds East, tangent to said curve, a distance of 545.61; thence northeasterly 636.34 feet along a tangential curve; concave to the northwest, having a radius of 600.00 feet and a central angle of 60 degrees 45 minutes 56 seconds to a point on the south line of Jasper and Smith Addition to Shakopee according to the plat on file in the office of the County Recorder, Scott County, Minnesota; thence South 84 degrees 03 minutes 11 seconds East, along said south line, a distance of 214.11 feet to the southeast corner of said plat; thence South 00 degrees 21 minutes 33 seconds East, along the southerly extension of the east line of said plat a distance of 382.20 feet; thence South 89 degrees 53 minutes 57 seconds East 1,415.50 feet to a point on the east line of said Northeast Quarter of Section 12; thence South 00 degrees 05 minutes 17 seconds East, along said east line, a distance of 946.11 feet to the point of beginning. Except therefrom that part of said north half of the Southeast Quarter depicted as Parcel 52B on said Minnesota Department of Transportation Right-of-Way Plat No. 70-3. Said Minnesota Department of Transportation Right-of-Way Plat No. 70-3 is recorded as Document No. 303446, files of the County Recorder, Scott County, Minnesota. Subject to the rights of the public for County Roads 77 and 79. Subject to a 25.00 foot temporary construction easement over, under and across that part of the herein described parcel which lies northerly of and adjacent to the northerly line of the permanent drainage easement depicted on Minnesota Department of Transportation Right-of-Way Plat No. 70-3 as Parcel 52B. Said temporary easement expires December 1, 1996. Subject also to easements of record. -4- Excepting the following described property: • That part of the north half of the Southeast Quarter and that part of the Northeast Quarter of Section 12, Township 115, Range 23, Scott County, Minnesota, described as follows: PARCEL A Commencing at the southeast corner of said Northeast Quarter of Section 12; thence North 00 degrees 05 minutes 17 seconds West, assumed bearing, along the east line of said Northeast Quarter a distance of 150.10 feet to the point of beginning of Parcel A to be described; thence South 89 degrees 54 minutes 43 seconds West 612.18 feet; thence southwesterly 461.72 feet along a tangential curve, concave to the South, having a radius of 610.00 feet and a central angle of 43 degrees 22 minutes 04 seconds; thence South 46 degrees 32 minutes 38 seconds West, tangent to said curve, a distance of 164.53 feet to a point on the northeasterly line of a permanent drainage easement depicted on Minnesota Department of Transportation Right-of-Way Plat No. 70-3 as Parcel No. 52B; thence North 43 degrees 27 minutes 22 seconds West, along said northerly line of Parcel 52B, a distance of 275.46 feet to right-of-way boundary corner B-33 as shown on said Plat No. 70-3; thence continuing westerly on said northerly line 30.01 feet along a tangential curve concave to the south having a radius of 350.00 feet and a central angle of 04 degrees 54 minutes 45 seconds to its intersection with the southerly extension of the west line of the east half of said Northeast Quarter; thence North 00 degrees 20 minutes 14 seconds West, along said extension and said west line 1008.99 feet to the south line of that certain parcel of land taken for public school building per Document No. 105818 recorded in Book 161 of Deeds, Pages 423 and 424, Office of the Scott County Recorder; thence South 89 degrees 53 minutes 57 seconds East, along said south line, a distance of 1365.72 feet to the east line of said Northeast Quarter; thence South 00 degrees 05 minutes 17 seconds East, along said east line of the Northeast Quarter, a distance of 946.11 feet to the point of beginning of said Parcel A. PARCEL B That part of the Northeast Quarter of Section 12, Township 115, Range 23, Scott County, Minnesota described as follows: Commencing at the southeast corner of said Northeast Quarter; thence North 00 degrees 05 minutes 17 seconds West, assumed bearing, along the east line of said Northeast Quarter a distance of 1096.21 feet to its intersection with the south line of that certain parcel of land taken for public school building per Document No. 105818 recorded in Book 161 of Deeds, Pages 423 and 424, Office -5- of the Scott County Recorder; thence North 89 degrees 53 minutes 57 seconds West, along said south line, a distance of 1415.50 feet to the point of beginning of Parcel B to be described; thence North 45 degrees 00 minutes 10 seconds West 225.35 feet; thence northerly 239.88 feet along a nontangential curve, concave to the West, having a radius of 700.00 feet, a central angle of 19 degrees 38 minutes 04 seconds, and the chord of said curve bears North 10 degrees 36 minutes 17 seconds East to a point on the south line of Jasper and Smith Addition to Shakopee, according to the plat on file in the office of said Scott County Recorder; thence South 84 degrees 03 minutes 11 seconds East 113.64 feet to the southeast corner of said Jasper and Smith Addition to Shakopee; thence South 00 degrees 21 minutes 33 seconds East, along the southerly extension of the east line of said Jasper and Smith Addition to Shakopee, a distance of 382.20 feet to the point of beginning of said Parcel B. and various parcels for park purposes. In addition, the City may acquire the following parcels in aid of redevelopmentof the downtown area: Lots 2 through 5, Block 4, Original Shakopee Plat, and Lots 1 through 5, Block 3, Original Shakopee Plat. Subsection 1.7: Estimated Public Improvement Costs and Supportive Data Add at the end: The following described public improvements the location of which is shown on Exhibit I-F: Shakopee Community Center Project (Exhibit I-F, Site A) Public Redevelopment Costs: 1. Land Acquisition - S350,000.00 City Utilized Cap. Impr. Fund to acquire in 1993 2. Civic Center Building Construction - $8,000,000.00 3. Site Preparation a. Grading - $150,000.00 b. Utilities (Sewer, Water, Electric etc.) - $200,000.00 c. Parking Lot - $150,000.00 d. Athletic Fields and Open Space - $100,000 Shakopee Pool Improvement Project (Exhibit I-F, Site B) Public Redevelopment Costs: 1. Replace Water Slide - $100,000.00 -6- 2. Develop Drainage Collection System - $25,000.00 Shakopee Trail Improvement Project (Exhibit I-F, Site C) Upper Valley Trail Extension Project - $250,000 T114Dah Park Improvement Project (Exhibit I-F, Site D) 1. Grandstand Improvement Project - $50,000.00 2. Grandstand Concession/Restrooms - $100,000.00 3. Parking Lot Expansion and Repairs - $100,000.00 4. Trapah Park Expansion and Development - $150,000.00 Sanitary Sewer Interceptor (Exhibit I-G) - $4,000,000 Downtown Redevelopment: 1. Land Acquisition - 51,400,000 2. Demolition - $250,000 3. Relocation - $250,000 4. Public Improvements - 5100,000 5. Administration - S50,000 The above-described improvements will be financed by a combination of general obligation bonds, general obligation improvement bonds, tax increment bonds or tax increments, and special assessments and connection charges. Set forth below is a summary of all public and private projects within the Project Area with respect to which public redevelopments costs have been or are expected to be incurred, the amount expended as of March 1, 1994, and the amount remaining to be expended: —7— Future Total Project Costs Expended Costs Costs Land Acquisition/Writedown K-Mart $1,139,468 $ $1,139,468 Highrise 126,550 126,550 Canterbury 3,300,000 3,300,000 FMG 372,445 617555 990,000 Subtotal 4,938,463 617,555 5,556,018 Site Improvements K-Mart 1,766,737 1,766,737 MEBCO 157,984 157,984 FMG 706,396 706,396 Block 3&4 2,000,000 2,000,000 Subtotal 1,924,721 2,706,396 4,631,117 Public Improvements K-Mart 1,837,405 1,837,405 Highrise Offsite 187,484 187,484 Canterbury Offsite 2,916,914 2,916,914 Downtown Streetscape I 2,779,435 2,779,435 South Bypass 1,003,786 30,000 1,033,786 169 Bridge/junction 1,942,931 20,000 1,962,931 Storm Drainage 4,685,840 500,000 5,185,840 FMG 88,497 88,497 Downtown Streetscape II 500,000 500,000 Chaska Interceptor 4,000,000 4,000,000 Community Center 3,500,000 3,500,000 Park Improvements 775,000 775,000 Subtotal 15,442,292 9,325,000 24,767,292 -8- _ 2 ' a er c, 7v Administrative Costs 282,038 40,000 322,038 Debt Service 110,819 110,819 Downtown 2,314 169 Bridge/junction 2,314 HRA 210,580 210,580 City 439,000 439,000 FMG 59,881 59,881 Block 3 & 4 50,000 Subtotal 1,104,632 90,000 1,144,632 Total Project Costs $23,410,108 $12,738,951 $36,099,059 Section XI: Modification to Tax Increment Financing Plans for Tax Increment Financing Districts 2, 3, 4, 7 and 9 in Minnesota River Valley Housing and Redevelopment Project No. 1 The existing Tax Increment Plans for Tax Increment Financing Districts No. 2, 3, 4, 7 and 9 in the Project Area are amended as follows: 1. The objectives of the Authority for the improvement of the Project are as set forth in the Redevelopment Plan, as amended. 2. The development program for the Project shall be as set forth in Section I of the Redevelopment Plan, as amended. 3. The property in the Project Area proposed to be acquired by the Authority or the City is as set forth in Sections 1.5 and 1.6 of the Redevelopment Plan, as amended. 4. The descriptions and type of development reasonably expected to occur in the Project Area include industrial, commercial, secretarial and housing development, as set forth in the Redevelopment Plan, as amended. 5. Estimates of (a) the total public costs of Project (exclusive of interest not capitalized), the amount heretofore expended, and the amount remaining to be expended; (b) the amount of bonded indebtedness incurred to pay Project costs, the amount thereof remaining outstanding, and the estimated amount of bonded indebtedness to be incurred to pay Project costs; (c) the amount of public costs of the Project paid or to be paid directly or indirectly from tax increments and other sources (other than bond proceeds and exclusive of interest not capitalized); (d) the initial and most recent net tax capacity in each —9— district, and the estimated tax capacity at completion; andexpected termination date of each district; is as set forth on the attached Exhibit 6. The City's alternate estimates of the impact tax increment the eni inancing on the net tax capacities of all taxing jurisdictions in financing districts are located is as follows: :rty of Shakopee, Minnesota amendments to Tax Increment Financing Districts 2, 3, 4, 7 and 9 Estimated Impact on Other Taxing Jurisdictions Report :-out �yrh TI=Are^c�e^ts i1=P.-e-cments hiypothet:al New Retained Nypot'et cal Hypothetical Tax Generated 1993194 Captured New Ad•_s:ed Decease In by Retained . 993194 1993194Lc:.al Local Captured Net Tax Local Net Tax Net Tax Net Tax .. . Taxing Capacity Capacity Capa-':y Tax pate Tax Rate N.T.C. Rate �t� a?ac-' _ J risdid.o- r l Tax P . , 2,;ty of Shakopee 9,327.874 27.104% 9,327,870 0 9,327.570 27.104% 0.000% 0 z Scold County 34.161,'53 49475% 34,161,150 0 34,!E1.150 48.475% 0.000% 0 •.' 0 9,990.534 55 540% 0.00090 0 ,_ SD*720 9,930.594 65.540% 9,930,694 --- __ 5.32790 0 --- 5.327% --- Other(1) - • • 146.446% 0.000% .• TOMS 146.446% Statement 1: If the projected Retained Captured Net Tax Capacity of the TF District was hypothetically available to each of t`e taxing jurisdictions above,the result would be ar lower reach tllocal tax xrr t ons In suHypothetical ai cased: sled Tax Rateaabove) rote) • which would produce the same amount would decrease by 0.000% (see Hypothetical Decease in Local Tax Rate above) The hypothetical tax tat the Retained Captured Net Tax Capacity of the TF District would generate is also shown above Statement 2: S nce the orovected Retained Captured Net Tax Capacity of the TF Dist'id is no:available to tne taxing ju'isd ctiors, then the'e is no impact on taxes levied or Iota)tax rates. (1) The impact on these taxrig jurisdictans is negligible since they represent only 3.64%of the tota tax tate. Prepared.29-Mar-94 -10- EXHIBIT XI-A A Projected Cost Total 36,099,059 Prey. Exp. 23,410,108 To be Exp. 12,738,951 B Indebtedness Total Issued 34,185,000 1(4 5 $ Li Amount Outstanding 10,540,0002 'Am). Amount to be Issued 3,500,000 10,540,000z '2 t .5 'i - a5" Types of Indebtedness GO Tax Increment 25,045,000 Tax Increment Revenue 12,640,000 C Financing - Other Sources By Source Tax Increment 34,092,938 Sp. Assessment 266,670 Real Estate Sales 1,159,468 State Aid 579,983 D Net Tax Capacity Original TIF #2 194 TIF #3 9,980 TIF #4 7,343 TIF #7 1,479 TIF #9 543 Most Recent TIF #2 33,678 TIF #3 26,908 TIF #4 177,053 TIF #7 38,058 TIF #9 375,062 At Completion TIF #2 33,678 TIF #3 26,908 TIF r4 177,053 TIF #7 38,058 TIF =9 375,062 XI-A-1 E District Termination Date 2004 TIF #2 2002 TIF #3 1994 TIF #4 1998 TIF #7 1999 TIF #9 XI-A-2 Defeased Economically Debt Type Issued Paid Defeased Outstanding Purpose K-Mart 5.3 SD 5,300,000 5,300,000 0 Land acquisition, site improvements,water system &road improvements K-Mart 3.14 SORF 3,140,000 3,140,000 0 Refund 5.3M issue DS Offsite 2.49 GO 2,490,000 2,490,000 0 Road improvements around Track DS 86A Ref GORF 2,105,000 2,105,000 0 Refund 2.49M issue DS 86A GO 500,000 500,000 0 Motel land and street improvements-(used for MEBCO) DS 86B GO 1,645,000 585,000 940,000 120,000 Holmes storm drainage, parking lot and 169 bridge EAS DS 87A GO 2,660,000 2,260,000 400,000 Downtown Streetscape and railroad crossings DS 87B GO 1,600,000 1,600,000 0 Upper Valley Drainage and MiniBypass DS Highrise GO 370,000 370,000 0 Land acquisition, water system and road improvements DS 88B GO 1,015,000 325,000 690,000 South Bypass DS 89A GO 3,600,000 770,000 2,590,000 240,000 Upper Valley Drainage and 169 Bridge DS 92B GORF 1,885,000 1,885,000 Refund 1986A and 1986B GOTIF Track 4.2 SD 4,200,000 4,200,000 0 Land acquisition-Track DS 93A Ref GORF 2,675,000 2,675,000 Refund 1989A GO TIF Bonds DS 93C Ref GORF 1,000,000 1,000,000 Refund 3.14M SO issue 1,185,000 23.645,000 3,530.000 7,010,000 XI-A-3 ,„ (4 . . 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'`y1 \--L-1=jriet ^II �cttaaw1 li -- I i - \\:a FIT-7= \� / ---ktk .N, N. t,r----q;----, `1 \\\\\. - 1 r ATTACHMENT #4 RESOLUTION NO. 3 9 8 0 RELATING TO MINNESOTA RIVER VALLEY REDEVELOPMENT N THE PROJECT NO. 1; CALLING FOR A PUBLIC HEARIN ADOPTION OF A MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE PROJECT, AND THE MODIFICATION OF THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICTS NO. 2, 3, 4, 7 AND 9 WHEREAS, the Housing and Redevelopment Authority (the Authority) of the City of Shakopee (the City), by resolution adopted March , 1994, has presented to the City Council, and requested it to approve, a modification to the City's redevelopment plan (the Redevelopment Plan) for its Minnesota River Valley Redevelopment Project No. 1 (the Project), and to approve a modification to the Tax Increment Financing Plans (the TIF Plans) for Tax Increment Financing Districts No. 2, 3, 4, 7 and 9 (the TIF Districts) in the Project area; and WHEREAS, the Authority has delivered to the Cc'ty Council the proposed modification to the Redevelopment Plan ane written opinion of the Planning Commission relating thereto, and the proposed modification to the TIF Plans for the TIF Districts; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows: • 1. The City shall hold a public hearing on the adoption of a modification to the Redevelopment Plan for the Project, and the adoption of a modification to the TIF Plans for the TIF Districts, at its regular meeting to be held at 7:00 P.M. on Tuesday, t`IaY 3 , 1994. 2. The City Clerk is authorized and directed to cause notice of such public hearing, substantially in the form of the attached Exhibit A, to be published in a newspaper of general circulation in the City at least once, not less than ten (10) days or more than thirty (30) days in advance of the hearing, and to send copies of the notice of public hearing, the proposed modification to the Redevelopment Plan and the proposed modification to the TIF Plans to the School Board of Independent School District No. 720 and to the Board of Commissioners of Scott County, not less than thirty (30) days in advance of the hearing. 3. The City Manager and Finance Director are authorized and directed to meet with representatives of the School District and Scott County to discuss the financial impact of the proposed modification to the TIF Plans. 4. The City Clerk is also directed to place a copy of the proposed modifications to the Redevelopment Plan and the TIF Plans on file in the City offices and to make such copy available for inspection by the public prior to the public hearing. Adopted in session of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney -2- 1s TO: Dennis R. Kraft, HRA Executive Director FROM: Gregg Voxland, Finance Director RE: Closure of TIF District Number 6 DATE: March 30, 1994 Introduction Due to the small amount of increment generated by TIF District Number 6, the HRA is requested to close the district. Background TIF District Number 6 was established to provide financing assistance to the expansion of the Shakopee Valley Motel. The expansion of the motel and the construction of an adjacent restaurant never materialized. Bonds issued for the project have been paid off. District Number 6 does not generate significant dollars in terms of the overall TIF plan. Increment generated is less than $10,000 per year and there is frequently partial or non payment of taxes by various parcels within the district. The districts of revenue pledge to support two outstanding bond issues expires with debt service pa is due on 2/1/95. The TIF plan amendment being addressed by.the HRA acco ates this closure. Closing District 6 will simplify the administration of the TIF structure. Alternatives 1. Status Quo. 2. Close District 6. Recommendation Close District 6. Action Requested Offer Resolution No. 94-2, A Resolution Terminating and Decertifying Tax Increment Financing District No. 6 Within Minnesota River Valley Housing and Redevelopment Project No. 1 and move its adoption. Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota RESOLUTION NO. 94-2 Resolution Terminating and Decertifying Tax Increment Financing District No . 6 Within Minnesota River Valley Housing and Redevelopment Project No. 1 IT IS HEREBY RESOLVED by the Board of Commissioners (the "Board") of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota (the "HRA") , as follows: 1. Recitals. (a) On May 20, 1986, the HRA's Tax Increment Financing District No. 6 was approved and established within the HRA's Minnesota River Valley Housing and Redevelopment Project No. 1. (b) The HRA's redevelopment objectives pursuant to which the HRA established Tax Increment Financing District No. 6, as amended, have been met or amended. (c) Due to change in use of the property within Tax Increment Financing District No. 6 or other factors, Tax Increment Financing District No. 6 has to date not generated significant tax increment income to the HRA and is not expected to in the future. (d) The Board finds that it would be in the best interest of the HRA to terminate and decertify Tax Increment District No. 6. 2. Termination of Tax Increment Financing District No. 6. Pursuant to Minnesota Statutes, Sections 469.174 through 469.179, the HRA hereby tem nates the HRA's Tax Increment Financing District No. 6 within the HRA's Housing and Redevelopment Project No. 1 effective on this 5th day of April, 1994. The officers of the HRA are hereby authorized and directed to forward a certified copy of this resolution to the Scott County Auditor together with a written request that the Scott County Auditor terminate and decertify Tax Increment Financing District No. 6 in the books and records of the County in accordance with this resolution. Adopted this day of , 1994. Chairman ATTEST: Executive Director Approved as to form. City Attorney TO: Dennis R. Kraft, HRA Executive Director FROM: Gregg Voxland, Finance Director RE: Closure of TIF District Number 6 DATE: March 30, 1994 Introduction Due to the small amount of increment generated by TIF District Number 6, the HRA is requested to close the district. Background TIF District Number 6 was established to provide financing assistance to the expansion of the Shakopee Valley Motel. The expansion of the motel and the construction of an adjacent restaurant never materialized. Bonds issued for the project have been paid off. District Number 6 does not generate significant dollars in terms of the overall TIF plan. Increment generated is less than $10,000 per year and there is frequently partial or non payment of taxes by various parcels within the district. The districts of revenue pledge to support two outstanding bond issues expires with debt service payments due on 2/1/95. The TIF plan amendment being addressed by the HRA acco ates this closure. Closing District 6 will simplify the administration of the TIF structure. Alternatives 1. Status Quo. 2. Close District 6. Recommendation Close District 6. Action Requested Offer Resolution No. 94-2, A Resolution Terminating and Decertifying Tax Increment Financing District No. 6 Within Minnesota River Valley Housing and Redevelopment Project No. 1 and move its adoption. MEMORANDUM TO: CHAIR AND MEMBERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY FROM: Karen Marty, City Attorne1 DATE: March 30, 1994 RE: Title Insurance Request BACKGROUND: On December 7, 1993, you reviewed a request for payment of title insurance by Mr. David Rutt, who has purchased the City property near Market Street and Fifth Avenue . Shortly before your reviewing this matter, Mr. Rutt had asked me to bring the matter to you, and I assumed that he would then attend the meeting. Mr. Rutt now claims to have been waiting for notice of the meeting, and says he would have attended if he had known that his topic was going to be on the agenda. He has asked that it be brought back before you, and said that he will be at the meeting on April 5, 1994 . For your information, I am attaching the Memorandum which was sent to you last December. At that December meeting, after discussion, a motion was made to approve the payment to Mr. Rutt for $380 for title insurance. The motion failed 0-5 . ALTERNATIVES: Please see attached memo from last December. RECOMMENDATION: Please see attached memo from last December. [3 OMEMO] Attachment MEMORANDUM TO: MEMBERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE FROM: Karen Marty, City Attorney DATE: December 3 , 1993 RE : Title Insurance Request BACKGROUND: Many months ago the Housing and Redevelopment Authority authorized the sale of certain land to David Rutt for development . There were problems with the title to the property, and the Housing and Redevelopment Authority entered into the Torrens process to clear the title. The Torrens process is still ongoing, and will not be completed until this spring. Meanwhile, Mr. Rutt desired to go ahead and acquire the property, subject to the title problems, since the HRA had agreed to complete the Torrens process . On August 23 , 1993 we closed on the property, placing the purchase price in escrow until the Torrens process is complete . At the time of the closing, Mr. Rutt purchased title insurance for the property for $380 . 00 . He is requesting that the HRA reimburse him for this expenditure . DISCUSSION: The purchase agreement entered into between the HRA and Mr. Rutt included the standard clause relating to clear title . It provided as follows : Seller shall, within a reasonable time after acceptance of this agreement, furnish an abstract of title, or a registered property abstract, certified to date to include proper searches covering bankruptcies, state and federal judgments and liens, and levied and pending special assessments . Buyer shall be allowed 10 business days after receipt of abstract for examination of title and making any objections which shall be made in writing or deemed waived. If any objection is so made, Seller shall have 10 business days from receipt of Buyer' s written title objections to notify Buyer of Seller' s intention to make title marketable within 120 days from Seller' s receipt of such written objection. If notice is given, payments hereunder required shall be postponed pending correction of title, but upon correction of title and within 10 days after written notice to Buyer the parties shall perform this Purchase Agreement according to its term. If no such notice is given or if notice is given but title is not corrected within the time provided for, this Purchase Agreement shall be null and void, at option of Buyer; neither party shall be liable for damages hereunder to the other and earnest money shall be refunded to Buyer; Buyer and Seller agree to sign cancellation of Purchase Agreement . Buyer agrees to accept an owner' s title policy in the full amount of the purchase price in lieu of an abstract of title if the property is subject to a master abstract or if no abstract of title is in Seller' s possession or control . If Buyer is to receive such policy (1) the title examination period shall commence upon Buyer' s receipt of a current title insurance commitment and (2) Seller shall pay the entire premium for such policy of no lender' s policy is obtained, and only the additional cost of obtaining a simultaneously issued owner' s policy if a lender' s policy is obtained (Buyer shall pay the premium for the lender' s policy) . Mr. Rutt feels that he should not have to pay for the title insurance policy, since the HRA was unable to provide him with clear title to the property. At the time of the closing, city staff refused to agree to pay for the insurance, because (1) that was not included in any directive from the HRA or City Council, and (2) because the insurance would not have been necessary if Mr. Rutt not asked for the closing prior to completion of the Torrens proceeding. ALTERNATIVES : 1 . Approve the payment to Mr. Rutt of $380 for title insurance . 2 . Do not approve the payment to Mr. Rutt . 3 . Table for additional information from staff . RECOMMENDATION: Discuss the issue and select an alternative . L 3 MEMO] OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 8, 1994 Mayor Laurent called the meeting to order at 7 : 00 PM with Cncl . Lynch, Dirks and Sweeney present . Council Beard was absent . Also present : Dennis Kraft, City Administrator; Barry Stock, Asst City Administrator; Lindberg Ekola, City Planner; Karen Marty, City Attorney; Dave Hutton, Public Works Director, and Judith S . Cox, City Clerk. Councilmembers added to the agenda 15b) Set Meeting for Council Goals setting. Sweeney/Lynch moved to approve the agenda as modified. Motion carried unanimously. Mayor Laurent recessed the City Council meeting at 7 : 08 PM for an H.R.A. meeting. Mayor Laurent reconvened the City Council meeting at 7 : 56 PM. Liaison reports were given by the Councilmembers . Mayor Laurent gave the Mayor' s report . Mayor Laurent asked if anyone present in the audience wished to speak on any item not on the agenda. There was no response . Councilmembers removed from the consent agenda: 13a) Fire Service Contracts; 14e) Res . No. 3970, Amending 1994 Budget - Planning; and 14g) Res . No. 3971 - Declaring Adequacy of Petition, Ordering Plans & Specs for Sidewalk Along Shakopee Chevrolet . Dirks/Lynch moved to approve the consent business as modified. Motion carried unanimously. Dirks/Lynch moved to approve the minutes of February 1st and 15th, 1994 . (Motion carried under consent business . ) Dirks/Lynch moved to authorize the appropriate city officials to execute the billing agreement dated March 8, 1994 from Scott County Human Services providing for payment of 553 . 00 a trip for transportation of detoxed persons to Dakota County Receiving Center in Hastings, Minnesota. (Motion carried under consent business . ) Mayor Laurent opened the public hearing at 8 : 11 p.m. on proposed street improvements to Vierling Drive between CR-15 and Polk Street . Mayor Laurent explained that his company owns two parcels of property on Vierling Drive and may have a conflict of interest . Official Proceedings of the March 8, 1994 Shakopee City Council Page -2- Ms . Marty explained that due to Minnesota Supreme Court ruling a Councilmember does not have a conflict of interest when voting on a special assessment project even when that council member might own property that is involved. Mr. Hutton gave a brief presentation on the feasibility report . He stated that since Vierling Drive is on a State Aid Highway it is beneficial to have the City build it rather than the developer. He stated this street would be a four lane with no parking and 36 feet wide . Mr. Hutton stated if the new road went past the townhouses there would be some problems with the street width and the need for easements . Mr. Hutton stated that an option (1) would be to build Vierling Drive in current alignment for new development and extend through the current street to Hwy 169 . Another possibility (2) is to build the road south into the current farm land which is in Jackson Township. However, this would cause the current Vierling Drive to be renamed. Another possibility (3) would be to go farther south into the undeveloped land, which would eliminate the houses along Vierling Drive from having roads on both sides of their houses . Mr. Hutton explained the estimated cost for each of the three alternative routes . He said that he recommended alternative #3 , which would avoid cutting into Vierling Drive and widening it at the townhouses . William Stageman, 1254 Tyler Street, agreed that Alternative No. 3 would be the way to build the road. Richard Elander, 1264 Polk Street, asked what Outlot A is zoned. Mr. Ekola commented that it is zoned multi-family, either R-3 or R- 4 . Joseph Jasper, Tyler Street, stated that Alternative 3 would be best . Mayor Laurent asked for a show of hands from the audience concerning alternative 3 . The audience overwhelmingly chose alternative 3 . Bruce McDonald, 1826 Vierling Drive, asked about the DNR trail along Vierling Drive and suggested that the City put this in at the same time the road is put in. He did not want to change the name of the street and suggested naming the new road Vierling Bypass . Mary Rodriguez , 2553 Vierling Drive, asked who owned the land to the south and whether it was being farmed a: this time . Mayor Lauren: commented that possibly Norbert Theis owned the Official Proceedings of the March 8, 1994 Shakopee City Council Page -3- property and Davies own the land to the West . The land is being farmed at this time . Linda Norby commented that her husband is a snowmobiler and would like to see the trails remain as they are or putting in new ones . Clete Link, 1216 Jefferson Street, asked whether comments on assessments would be reserved for another meeting. Mayor Laurent stated there would be a hearing for the assessments . Mr. Hutton explained how State Aid would be used on this project . He also stated that Mr. Link' s property would need to be replaced due to the straightening of the road. Ms . Marty stated that the Council could rededicate the street back to Mr. Link if they desire . Mr. Link stated that he has no problem with the proposed improvements if the City dedicated street goes back to him or if not, if Council will reimburse him for costs he has already incurred for improving the street (along its current route) . Phillip Garbe, 1852 W. Vierling Drive, asked what the housing would be in the Jackson Township area of this project . Mr. Ekola stated that if Vierling Drive would extend straight west, it was to be used for single family, or Council may wish to go with slight multi-family. Rich Logeais stated that Stan Davies does own part of the land south of this area and that they plan to develop this land into single family when annexed and when it is within the Metropolitan Urban Service Area . Dan Zwart asked when this new section of Vierling Drive would be connecting to Hwy 169 . He was concerned, in the interim, about traffic dumping into Polk Street . Mr. Hutton explained that we may want to look at completing Vierling Drive to Hwy 169 when the Davis and Theis property are developed. He showed the location of the bypass in comparison to Vierling Drive . Mayor Laurent closed the public hearing at 9 : 10 p .m. Lynch/Sweeney offered Resolution No. 3966, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Vierling Drive, Between Adams Street and Presidential Lane, Project No. 1994-7, (Option #3) , and moved its adoption . Motion carried unanimously. Official Proceedings of the March 8, 1994 Shakopee City Council Page -4- Mayor Laurent recessed for a break until 9 :23 p.m. Dirks/Lynch offered Resolution No. 3954, A Resolution Approving the Preliminary Plat for South Parkview and the Final Plat for South Parkview 2nd Addition, and moved its adoption. (Motion carried under consent business . ) Sweeney/Dirks moved to adopt the changes in paragraphs 1-6 as proposed by the City Attorney (in her memo dated March 3 , 1994) for the Murphy' s Landing lease . City Council moved along on the agenda to allow representatives from Murphy' s Landing to review the City Attorney' s recommendations . Mr. Hutton explained that the City has received a petition from Shakopee Chevrolet for the installation of sidewalks along their property at 1206 East 1st Avenue . He explained that they had waived their right to appeal assessments . He explained that they recently applied for a building permit for an expansion and staff is requiring that a sidewalk be constructed in conjunction with the expansion. They are asking that the City make the improvement . Discussion ensued on the City policies regarding assessing for sidewalks : 1) no assessments if on collector streets, 2) require developer to install in conjunction with a development . There was also discussion on whether or not to extend the proposed sidewalk further to the East . Sweeney/Lynch moved to direct staff to prepare a feasibility study to complete the sidewalks on 1st Avenue from the Shakopee Chevrolet property to the bridge across the drainway to tie to the park system. Motion carried unanimously. Mr. Kevin O' Brien stated that it would be good if the City Council could clarify its policies relating to installation of sidewalks . City Council discussion returned to the City Attorney' s recommended changes to the draft lease with Murphy' s Landing. Shirley Olson and Jake Manahan, representatives from Murphy' s Landing, were present for the discussion. Motion carried unanimously to concur with the City Attorney' s recommendations in paragraphs 1-6 . After discussion there was consensus that historical buildings are artifacts and belong to Minnesota Valley Restoration Project (MVR?) and buildings not of historical value belong to the City. There was also discussion on the disposition of the assets of MVR? in the event the corporation should be dissolved. The City Attorney explained that if the Articles of Incorporation have not been amended since 1987, the copy she has in her file provides that upon Official Proceedings of the March 8, 1994 Shakopee City Council Page -5- dissolution of the corporation its assets "shall be distributed exclusively to educational organizations in the City of Shakopee" . City Councilmembers concurred with the recommendation in paragraph #7 of the City Attorney' s recommendations . Discussion ensued on maintenance of the sewer (lift stations) and water services to the main structures and whether or not additional clarification of responsibility should be added to the draft lease . No one knew how many lift stations there actually were and which were in good repair. Sweeney/Lynch moved to direct the City Engineer to do a feasibility study on the sewer and water within Murphy' s Landing and to make recommendations on what has to be done to consolidate them. Motion carried unanimously. Sweeney/Lynch moved that the existing draft lease stand regarding infrastructure until a feasibility report is done. Motion carried unanimously. Discussion ensued on the current draft lease which does not provide for the City to pay for utilities . Dirks/Sweeney moved that Council agree to paying for one-half of the utilities in the lease, $5, 500, part of the electric and propane fuel bill . Motion defeated unanimously. Councilmembers acknowledged that they have previously approved paying for one-half of the utilities, a one time payment, in the amount of $5, 500 . Lynch/Dirks moved to authorize to utilize Orr-Schelen-Mayeron & Assoc . to evaluate and possibly redesign the stormwater detention pond along Vierling Drive for an estimated fee not-to-exceed $3 , 700 . 00 . Motion carried unanimously with Cncl . Sweeney absent for the vote . Dirks/Lynch moved to approve the applications and grant a Consumption and Display (Set-up) License to Shakopee Ballroom & Banquet Center, Inc . , 2400 East Fourth Avenue and Fraternal Order of Eagles #4120, 220 West 2nd Avenue . (Motion carried under consent business . ) Dirks/Lynch moved to accept an additional five foot easement from Mr. Dahlke and other property owners lying ten feet North of the Southerly boundary of Parkview First Addition for utility purposes . (Motion carried under consent business . ) Dirks/Lynch moved to authorize the appropriate city officials to execute an amendment to the developers agreement for Valley Park Official Proceedings of the March 8, 1994 Shakopee City Council Page -6- Eleventh Addition, Section VII, F, by changing from payment method one to payment method three and authorize appropriate refund of deposit under payment method one. (Motion carried under consent business . ) Dirks/Lynch moved to authorize the proper City officials to execute a Consent of Trail Easement Holder to Utility Easement as requested by the Metropolitan Waste Control Commission (MWCC) for Outlot A, Prairie House 1st Addition. (Motion carried under consent business . ) Dirks/Lynch moved to authorize the appropriate city officials to enter into a five year lese with the Scott Carver Dakota CAP Agency, Inc . for the Eagle Creek Thrift Shop. (Motion carried under consent business. ) Mr. Hutton gave a brief presentation about the garbage pick up in alleys . He explained that for a two month period during the Spring the garbage is picked up on the street side of the homes instead of in the alley. He asked whether City Council would consider this policy permanently rather than just the two month period allowing the garbage pick up to be more efficient . Mr. Stock stated that garbage haulers prefer to do curb side rather than alley pick ups . Cncl . Sweeney stated that where there are alleys in the City, those people have their garages open to the alley and not to the street . Sweeney/Lynch moved to set up a public hearing on the issue of a ban on garbage pick up in the alley. Motion carried with Cncl . Dirks dissenting. Cncl . Sweeney stated that he would like to have the public hearing held in a regular council setting. Dirks/Sweeney moved to approve the temporary ban on garbage pick up in alleys beginning March 28, 1994 continuing for about two months . Motion carried unanimously. Sweeney/Lynch moved to authorize the appropriate city officials to execute fire service agreements with Jackson and Louisville Township contingent upon township approval of the respective agreements . Cncl . Sweeney commented that due to the meetings with the Townships many practices and positive elements were reinforced and changes were made for the benefit of both parties . Motion carried unanimously. Official Proceedings of the March 8, 1994 Shakopee City Council Page -7- Mr. Stock explained the three options set out by staff for the non- union pay plan for 1994 . Sweeney/Lynch offered Resolution No. 3973, A Resolution Amending Resolution No. 3933 Adopting the 1994 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee, and moved its adoption, Incorporating Wage Compensation Option B including lump sum adjustments and pay performance plan when adopted. Motion carried unanimously. Dirks/Lynch moved to authorize the appropriate city officials to execute Cooperative Agreement No. 17-9401 with Scott County for the installation of a street light at the intersection of County State Aid Highway 17 and County State Aid Highway 14 subject to approval by the Utilities Manager and subject to approval and minor language revisions by the City Attorney. (Motion carried under consent business. ) Dirks/Lynch moved to approve bills in the amount of $98, 354 . 84 . (Motion carried under consent business. ) Dirks/Lynch offered Ordinance No. 373, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 6, Other Business Regulation and Licensing, by Repealing Sec. 6. 52 , Insurance Required, and Enacting One New Section in Lieu Thereof, Relating to the Same Subject, and moved its adoption. (Motion carried under consent business. ) Dirks/Lynch offered Resolution No. 3967 , A Resolution Ordering the Preparation of a Report on an Improvement for Viking Steel Road from Trunk Highway 101 to 4th Avenue and moved its adoption. (Motion carried under consent business. ) Dirks/Lynch offered Resolution No. 3968 , A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Downtown Alleys, Blocks 21, 22 , 23 , 24 , 25, 29 . 30, 31; Alley in Block 48; and City Parking Lot in Block 23 (Old Pelham Lot) , Projects No. ' s 1993-9 and 1994-1 and moved its adoption. (Motion carried under consent business. ) Dirks/Lynch offered Resolution No. 3965, A Resolution Accepting Bids on the Underground Fuel Storage Tank Replacement Project and moved its adoption. (Motion carried under consent business . ) Dirks/Lynch moved to approve of a contingency in the amount of 10% of the contract for the use by the Contract Administrator in processing change orders. (Motion carried under consent business. ) Lynch/Sweeney moved to authorize the purchase of new furniture and equipment for the new planning staff . Motion carried unanimously. Official Proceedings of the March 8, 1994 Shakopee City Council Page -8- Dirks/Lynch offered Resolution No. 3963, A Resolution Setting the Public Hearing Date to Consider the Vacation of the alley located along the south line of Block 208, Leriemondie's Addition, and moved its adoption. (Motion carried under consent business. ) Dirks/Lynch offered Resolution No. 3972, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the Rahr Service Line Project and moved its adoption. (Motion carried under consent business. ) Sweeney/Lynch offered Ordinance No. 374, An Ordinance of the City of Shakopee, Minnesota, Adopting An Interim Ordinance Restricting Development in Blocks 3 and 4, OSP, For A Period of One Year, and moved its adoption. Motion carried unanimously. Mr. Hutton stated he would like to set up a joint meeting for the Planning Commission and the City Council to discuss the Wetlands Act and the City's role. He will advise Council when the Planning Commission has set a date. Mr. Kraft stated that other Cities in the area actually have a retreat to discuss their goals with an outside facilitator and just doing it in house. He commented that this council should not need to start with team building, but rather work together on major topics, set agenda and process of prioritizing projects. Mayor Laurent set the date for goal setting for Tuesday, April 26 from 4 : 00 - 10: 00 p.m. Mayor Laurent recessed the City Council meeting at 11: 00 p.m. for an Executive Session to discuss matters under attorney-client privilege. Mayor Laurent re-convened the meeting at 11: 40 p.m. No action was taken during the Executive Session. Mayor Laurent adjourned the City Council meeting to March 22 , 1994 at 7 : 00 p.m Meeting adjourned at 11: 40 p.m. /lam u ith S. Cox City Clerk Debra Zabel Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA MARCH 22 , 1994 Mayor Laurent called the meeting to order at 7 : 03 p.m. with Councilmembers Lynch, Dirks and Sweeney present . Councilmember Beard was absent . Also present were : Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney; Judith S . Cox, City Clerk; Dave Hutton, Public Works Director; Lindberg Ekola, City Planner; and Gregg Voxland, Finance Director. Sweeney/Lynch moved to approve the agenda. Motion carried unanimously. Liaison reports were given by the Councilmembers . Mayor Laurent gave the Mayor' s report . Mayor Laurent asked if anyone present in the audience wished to speak on any item not on the agenda. There was no response . Councilmembers removed from the consent agenda: 10a) Final plat of Calvary Addition; 12a) Resolution No. 3961; 12b) Resolution 3962 . Councilmembers added to the consent agenda: llc) Seasonal building inspector position; ile) Downtown alleys; llf) Park tractor; 11g) Vierling Drive from CR-15 to Presidential Lane; and 11h) Imposing a franchise fee on an NSP. Sweeney/Dirks moved to approve the consent business as modified. Motion carried unanimously. Lynch/Sweeney offered Res . No. 3961, A Resolution of Appreciation to John Drees, and moved its adoption. Mayor Laurent read the Resolution and presented a - co:y to Mr. Drees . Motion carried unanimously. Sweeney/Lynch offered Res . No. 3962, A Resolution of Appreciation to Barry Kirchmeier, and moved its adoption. Mayor Laurent read the Resolution and presented a copy to Mr. Kirchmeier. Motion carried unanimously. Mayor Laurent recessed the meeting at 7 : 25 p.m. Mayor Laurent reconvened the meeting at 7 :32 p.m. Mayor Laurent opened the public hearing on the reassessment for certain properties benefitted by the 1991-3 2nd Avenue Reconstruction Project . Ms . Marty explained that the City Council ordered improvements to 2nd Avenue and the improvements were completed and assessed in Official Proceedings of the March 22, 1994 Shakopee City Council Page -2- 1993 . Some of the properties assessed appealed their assessments and all of the appeals have been finished with the exception of three which are under consideration tonight . She went on to explain that the appeal of Mr. Randy Rannow and of the Indrehuses have been ruled by the judge and that the amount for Shakopee Marine has been negotiated. She stated that Mr. Rannow is attempting to appeal the reassessment . Mayor Laurent asked if there was anyone in the audience who wished to speak to the reassessment . Mr. Randy Rannow addressed the City Council explaining why he thinks that the proposed reassessment should be reduced. He provided Council with handouts which included a comparison of the market value of his property at different points in time. He explained that the most recent notice he has received from Scott County (Your Property Tax For 1994) indicates that the market value for his property is $10, 500 . 00 . The market value of his property for the 1993 taxes was $6, 900 . 00 . He stated that he does not feel that the proposed reassessment in the amount of $12, 800 . 00 is representative of his property. He asked the Council to consider the information he has provided. Mr. Rannow provided the City with a written objection to the proposed reassessment prior to the meeting. There being no further comments from the audience, Mayor Laurent closed the public hearing. Sweeney/Lynch offered Res. No. 3977, A Resolution of the City of Shakopee, Minnesota, Reassessing Certain Property Thereby Amending Resolution No. 3709 Which Adopted Assessment for Project No. 1991- 3 , and moved its adoption. Motion carried unanimously. Mayor Laurent stated that the Scott County Attorney has drafted a new curfew ordinance and opened the public hearing on its discussion. Ms . Marty explained that she has compared the City' s ordinance with the draft and that the City' s ordinance has one time for juveniles versus the proposed curfew which identifies two different times for juveniles . Mr. James Terwedo, Scott County Attorney, explained that he has presented this draft curfew ordinance to all the other entities within the County. He stated that Shakopee is the first entity to be having a public hearing on the draft ordinance . He explained that for constitutionality it is necessary to state why the proposed ordinance is needed. He explained that crime within the County overall has not gone up substantially, however, the kind of crime and its violence has gone up. He stated that there is a need for a curfew ordinance . He explained that the ordinance is an Official Proceedings of the March 22, 1994 Shakopee City Council Page -3- extra tool for both police officers and parents and that it gives them some teeth. He explained that the County is willing to take care of all prosecutions relating to violations of the ordinance so that there would be no costs to the City. Mayor Laurent expressed his concerns with the times identified within the ordinance. Cncl . Dirks expressed concern on how businesses were going to be able to enforce the ordinance by determining the ages of youngsters that might be within there establishment in conflict with the ordinance times . Mr. Terwedo responded that the penalty provisions for businesses have been taken out of the ordinance . Cncl . Dirks stated that the ordinance could be more effectively used by businesses if there was only one age of eighteen years used. Mr. Terwedo stated that we can go to one age he simply would like uniformity throughout the County. Cncl . Lynch stated that she is not excited about having a curfew. She would prefer going with the City' s current curfew ordinance hours . She stated that she has difficulty supporting all of the proposed ordinance . Cncl . Sweeney asked how many jurisdictions within the County have a curfew ordinance. Mr. Terwedo answered that they all have . Cncl . Sweeney stated that having a variety of ordinances leaves the kids with the problem of not knowing which curfews to use . Mayor Laurent stated that he agreed with Cncl . Sweeney regarding a desire to get consistency within the County. Mayor Laurent asked for comments from members of the audience. John Foster, student, Shakopee Senior High, stated that he agreed with a curfew and recommended that the curfew for weekends be set at 1 : 00 a.m. and that the curfew for weekdays be set at 11 : 00 p .m. He stated that the first offense should be more of a warning and/or with 5 hours community service and that the second offense should include either a fine or mandatory community service which should be at the option of the guardian. Ron Carlson, speaking on behalf of himself as a resident and not as a police officer, stated that we have to be careful about labeling kids when enforcing the curfew. He questioned whether the penalties for adults were going to be for one parent or both parents at each incident . He said that the words knowingly and Official Proceedings of the March 22, 1994 Shakopee City Council Page -4- negligently are difficult to prove and that he feels the curfew times of 11 : 00 p.m. and 1 : 00 a.m. are more realistic. He stated that a curfew penalizes all kids . Matt Layman, 815 East Shakopee Avenue, explained that he is a neighborhood watch captain and he would like to see something that would give the police department a tool to move kids from congregating at 1 : 00 a.m. even though they might not be doing anything wrong. Mr. Terwedo stated that he is willing to make changes to the curfew ordinance and that he wants to prepare something that will do the best job for the County. Mayor Laurent stated that he would like to see the curfew ordinance revised to include only one age group and that the curfew is 11 : 00 p.m. on weekdays and 1 : 00 a.m. on weekends and that it only extends until 5 : 00 a.m. Tom Steininger, Shakopee Police Chief, stated that the police department does not have the resources to survey the streets each night . He stated that he would like the curfew to include 11 : 00 p.m. and 1 : 00 a.m. curfews and that he would like to keep the City' s ordinance format and to keep it simple. Ms . Jerry Schmitz, 1401 Tyrone Drive, stated that she does not like the penalty provisions for the parents and feels that the kids should be required to clean up the town or pay the penalties out of their own money. Mayor Laurent closed the public hearing. Cncl . Sweeney suggested that the new curfew ordinance be tabled allowing Mr. Terwedo to take the comments that have been heard tonight and to continue with the public hearings in the other jurisdictions within the County and then take those comments and rewrite the ordinance and that the Council decide then if they want to adopt the ordinance . He explained that this will give Mr. Terwedo the benefit of all the comments throughout the County. Sweeney/Lynch moved to table the draft County Curfew Ordinance . Cncl . Dirks stated that she would like to see community time versus stressing a monetary penalty. Motion carried unanimously. Discussion ensued on the park dedication fee being required for the final plat of Calvary Addition. Lindberg Ekola explained the City' s current park dedication ordinance . Official Proceedings of the March 22, 1994 Shakopee City Council Page -5- In defense of waiving the park dedication fee, Mr. Jerry Becker, representative from Calvary Methodist Church, stated that they would be putting in playground equipment. He explained their need to move forward and that they would like the final plat approved tonight. Sweeney/Lynch offered Resolution No. 3974, A Resolution of the City of Shakopee, Minnesota, Approving the Final Plat for Calvary Addition, and moved its adoption. Sweeney/Dirks moved to amend paragraph 2b to state that the park dedication fee shall be due prior to issuance of a final occupancy permit. Motion carried unanimously. Motion carried unanimously on main motion as amended. Staff was directed to bring back the park dedication fee requirements to Council for their review. Mayor Laurent recessed the meeting at 9 : 02 p.m. Mayor Laurent reconvened the meeting at 9 : 16 p.m. Sweeney/Dirks offered Resolution No. 3976, A Resolution Amending Resolution No. 3912 , A Resolution Approving the Final Plat for Westridge Lake Estates 1st Addition, and moved it's adoption. (Motion carried under consent business. ) Sweeney/Dirks moved to direct the appropriate City officials to execute an amendment to the Developer's Agreement for Westridge Lake Estates 1st Addition to incorporate the lower park dedication requirement amount. (Motion carried under consent business. ) Sweeney/Dirks offered Resolution No. 3975, A Resolution Approving the Preliminary and Final Plans for the Public Mini Storage Planned Unit Development (PUD) , and moved it's adoption. (Motion carried under consent business. ) Lynch/Dirks moved that the Chaska Interceptor Funding be discussed at the April goals and objectives session. Motion carried with Councilor Sweeney dissenting. Considerable discussion ensued regarding the Fire Department recommendation that the City buy land for a second fire station in the area immediately east of the CR-17 and Vierling Drive intersection. Cncl . Sweeney stated that he is not convinced that locating a site at a point where it is costly is in the best interest of the tax payers. Official Proceedings of the March 22, 1994 Shakopee City Council Page -6- Frank Ries, Fire Chief, stated that since the recent referendum was defeated that the Fire Department wants to move forward on a site selection for a second fire station. Sweeney/Lynch moved to direct staff to look at a site for a new fire station at the SE quadrant of CR-16 & CR-83 and to determine if it is an appropriate site . Motion carried unanimously. Sweeney/Dirks moved to direct staff to incorporate funding for a new fire station site into the 1995 budget . Motion carried unanimously. Sweeney/Dirks moved to authorize the appropriate City officials to advertise and fill the seasonal building inspector position. (Motion carried under consent business . ) Sweeney/Dirks offered Resolution No. 3979, A Resolution Amending Resolution No. 3913 , Adopting the 1994 Budget, and moved it' s adoption. (Motion carried under consent business . ) Sweeney/Dirks moved to approve payment of the bills in the amount of $282 , 699 . 75 . (Motion carried under consent business . ) Sweeney/Dirks moved to authorize the appropriate City officials to execute a memorandum of understanding between the City of Shakopee and SPUC regarding the downtown alley project . (Motion carried under consent business . ) Sweeney/Dirks moved to authorize the purchase of a John Deere 1070 tractor from Siemon Implement, Inc . for a total price of $11, 444 . 49 including taxes and trade in on a Ford 1910 tractor. (Motion carried under consent business . ) Sweeney/Dirks moved to direct the appropriate City officials to execute a contract extension agreement with Orr-Schelen-Mayercn & Associates, Inc . to provide engineering design services for Vierling Drive from Adams Street to Presidential Lane for a not to exceed fee of $15, 900 . 00 . (Motion carried under consent business . ) Sweeney/Dirks moved to include in the NSP Franchise Ordinance a provision that the City may adopt a franchise fee through a separate ord=nance . (Motion carried under consent business . ) Sweeney/Dirks offered Resolution No. 3978 , A Resolution Establishing MSAH for Viking Steel Road from 4th Avenue to CSAH =6 , and moved its adoption. (Motion carried under consent business . ) Official Proceedings of the March 22 , 1994 Shakopee City Council Page -7- There being no further business to come before the Council Mayor Laurent adjourned the meeting at 9 :49 p.m. lita, Aiii (gi9ith S. Cox ity Clerk Recording Secretary )c2 6L MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Preliminary Plat for Riverview Estates 2nd Addition DATE: March 30, 1994 INTRODUCTION: Scott County Farms has submitted an Application for Approval of the Preliminary Plat for Riverview Estates, 2nd Addition. The proposed subdivision is located at the northeast corner of the CR 18 and CSAH 16 intersection. The area is zoned R-1, Rural Residential. (See Exhibit A.) The proposed plat covers 29 acres, and consists of 10 rural residential lots. At their March 3, 1994, meeting, the Planning Commission recommended to the City Council the approval of the Preliminary Plat, subject to conditions. BACKGROUND: The Planning Commission opened the public hearing regarding this request at their January 3, 1994, meeting, and continued the public hearing to allow time for the applicant to submit a revised Preliminary Plat to address the concerns of staff. At the January 3, 1994, meeting of the Board of Adjustment and Appeals, the applicant was granted variances to the minimum lot width requirement of 150 feet in the Rural Residential Zoning District for Lots 4, 5, 6, and 7. The applicant will be providing an 80 foot front yard setback for these four lots. At the 80 foot setback, the lot width meets the 150 foot requirement. Please refer to the staff memo in the January Board of Adjustment and Appeals Agenda Packet for additional information regarding this variance. At the February 3, 1994, meeting, the Planning Commission continued the public hearing regarding the request for approval of the Preliminary Plat to allow time for City Staff to research items pertaining this application more thoroughly. The applicant agreed to continuing the public hearing to the March 3, 1994, meeting. At the March 3rd meeting, the Planning Commission recommended the approval of the Preliminary Plat to the City Council. Attached to the end of this memo are the reduced copies of the Preliminary Plat. Existing Conditions Map, Grading and Erosion Control, Street Construction Plans, and a Ghost Plat. These plans were presented to the Planning Commission at their March meeting. DISCUSSION: The area designated as Outlot A on the Preliminary Plat remains an issue in the subdivision review process. As shown on the plat, Outlot A is labelled as future right-of-way. The applicants have proposed to construct a stormwater pond within this area of the subdivision. 1 In their December 27, 1993, letter regarding this plat, the Scott County Highway Department recommended that Outlot A be dedicated as right-of-way for CSAH 18. (See Exhibit B.) In the Planning Commission staff report dated January 31, 1994, a condition was recommended requiring the applicant to dedicate Outlot A as right-of-way for CSAH 18. The applicant's attorney has submitted a letter expressing concerns on some of the recommended conditions listed in the Planning Commission staff report dated January 31, 1994. This letter has been attached as Exhibit C. The intent of Condition No. 6 from the Planning Commission recommendation would require that the developer and the County Highway Department reach an agreement on how to accommodate the stormwater for both the subdivision and the reconstruction of CSAH 18 through the bluff area. The County continues to recommend that Outlot A be dedicated as right-of-way with this plat. If it is not dedicated, the County will not accept the stormwater from the proposed subdivision. Recently, the Scott County Board agreed to indemnify the City if it were to require the right-of- way dedication of Outlot A and then sued. The applicant is proposing to create an outlot within the Kelly Circle cul-de-sac right-of-way. In the Planning Commission staff report dated January 31, 1994, a condition was recommended requiring a homeowners' association to be responsible for the maintenance of the island outlot within the Kelly Circle right-of-way. After researching this issue more thoroughly, Staff and the Planning Commission have eliminated this recommended condition, and recommend that the ownership and maintenance of Outlot B be conveyed to the owners of Lots 3 through 8. No Building Permits shall be issued for the development of Outlot B. Staff and the Planning Commission are also recommending that prior to the approval of any Building Permits for the proposed subdivision, Outlot B must be landscaped by the developer with low maintenance, long-term, perennial plantings. Staff initially proposed that a homeowners association be responsible for a common water system. Exhibit D is a letter from the developer's engineer, James R. Hill, identifying the costs and benefits associated with a common water system. Based on further research, staff and the Planning Commission recommend against requiring a common water system for this subdivision. CONSIDERATIONS: Context I. The draft 1990 Comprehensive Plan has designated this area for Rural Residential development. This land use category allows detached single family housing without City water and sewer services on parcels of at least 2.5 acres in size. It is not anticipated that the subject site will be brought into the urban service area within the next 20 years. 2 2. The proposed ten lots have average lot size of 2.6 acres, with the smallest lot at 2.51 acres in size. The majority of the site is currently used as pasture land for agricultural purposes. The site is characterized by steeply sloped, partially wooded terrain. A portion of the site has been selected by Shakopee Public Utilities as the location for a proposed water storage facility. 3. Access to the development is through CSAH 16, which is directly to the south of the site. This road provides a connection between Shakopee and Savage. The Transportation Section of the draft 1990 Comprehensive Plan indicates that CSAH 16 is designated by Scott County as a minor arterial street. This roadway classification provides traffic movement with minimal direct access and has a capacity to carry 1,000 to 10,000 vehicles per day. An Access Permit will be required from the Scott County Highway Department for the development to have access from CSAH 16. Major Considerations 4. The applicant is proposing to temporarily locate a detention pond within the future CSAH 18 right-of-way (Outlot A), and the permanent ponding will be provided by Scott County as part of the CSAR 18 realignment project. Staff and the Planning Commission recommend that verification from the County Engineer for approval of the future ponding design along CR 18 be provided to the City. 5. The applicant has submitted a ghost plat concept plan showing possible future land divisions and driveway locations (Sheet No. 4 of 4). Ghost plats are used to illustrate the potential redevelopment of the subdivision at a higher density (Urban Residential) in the future. The future lots within this development would become extremely narrow when compared to the lot depth, especially the lots on the end of the cul-de-sac. The further subdivision of Lots 5 through 7 would most likely require the collective cooperation of the homeowners. The applicant feels that, given the property values of the homes which will be constructed, the probability that urban service assessments will financially impact the homeowners to the extent that further lot division will be an economic necessity is very low. The further division of Lots 1 through 4, and 8 through 10 is more conceivable in that they would not require adjustment of platted lot lines. In the past, the City has required developers to locate houses in a manner which would accommodate future lot splits. This condition is implemented in the Building Permit process. The Planning Commission is recommending a condition which would address this (Condition 16). The ghost plat plan also illustrates potential driveway locations. The construction of the "island" will help to increase the distance between the driveways for Lots 4, 5. 6, and 7, and will allow more room in the boulevard to assist in snow removal and plowing. 3 6. Since the area is not identified as a future park site in the City's draft Comprehensive Plan, Staff is recommending that a park dedication fee be collected in lieu of park land. Based upon the assessed value of the property, the park dedication requirement would be$1,036 per lot. The developer for this proposed plat has submitted a request to defer the Park Dedication payments to the time of the issuance of the building permits. The dedication of land for park purposes is made at the time of the platting of the land, and cash payments are due prior to the final approval of the plat by the City Council. The City Council would enter into a contractual agreement to allow the park dedication payments to be deferred. This contract will designate the amount to be paid in lieu of park dedication, and is filed with the Scott County Recorder as a lien against the property. Other Considerations 7. The applicant is proposing approximately an 800 foot long cul-de-sac to allow access to the ten lots within the plat. This cul-de-sac length meets the 1000-foot maximum length for rural areas as established in the Subdivision Regulations. 8. Typically the City controls access to major streets in the subdivision process. Staff recommends that the developer prohibit direct access from the individual lots onto CR 18 and/or CSAH 16 for Lots 1, 7, 8, 9, and 10 of Block 1. Access rights shall be limited by dedicating to the City the access rights on the dedication statement for the final plat and these access limitations shall be shown on the Final Plat drawing. 9. On January 1, 1992, the Minnesota Wetland Conservation Act of 1991 became effective. Materials submitted by the applicant indicate that the site contains no wetlands, and a field check for wetlands and wetland indicators by Engineering staff has verified this claim. Staff will issue a Certificate of Exemption to the owner upon payment of the related $75 fee. 10. Final construction plans have been reviewed by staff, and revisions to these plans are required. The approval of the Final Construction Plans by the Engineering Department is required prior to approval of the Final Plat by the City Council. 11. Grading and drainage plans, stormwater calculations, and an erosion control plan must be submitted and approved prior to approval of the Final Plat by the City Council. 12. The developer must obtain the necessary approvals from the Minnesota Pollution Control Agency, including an NPDES Permit for the stormwater runoff and erosion control. A copy of the NPDES Permit must be submitted to the City to verify its approval prior to the recording of the Final Plat. 1 13. Preliminary locations for septic system drainfields and building pads have been identified for each lot within the proposed plat. The exact location of the houses and drainfields will be established during the building permit process. These may be restricted to conform to the future urbanization of the site as detailed in the ghost plat. Soil percolation tests will be required with each residential building permit. 14. The Building Official has commented that all on-site sewer systems must be located 50 feet or greater from private wells. On-site sewer area must be delineated and protected from encroachment during the construction process. The applicant must provide on-site observation and reports of any filling or soil correction in house pad areas by a registered professional soils engineer when native soils are displaced or building sites are filled. 15. If the developer wishes a one year delay in the requirement to set the iron monuments for the plat, a request for such a delay must be submitted. A condition could be adopted which allows the developer to delay the setting of the iron monuments for the plat for one year from the date of the recording of the final plat. The City would require that the developer provide adequate financial guarantees to ensure compliance within the one year time frame. 16. No assessments currently exist on the property. ALTERNATIVES: 1. Approve the Preliminary Plat, subject to the conditions recommended by the Planning Commission. 2. Revise the conditions recommended by the Planning Commission to include the requirement that Outlot A be dedicated as right-of-way for CSAH 18 as recommended by the Scott County Highway Department, and approve the Preliminary Plat subject to the revised conditions. 3. Deny the request for approval of the Preliminary Plat. 4. Table the decision to allow time for the applicant and/or staff to submit additional information. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends approval of the Preliminary Plat for Riverview Estates 2nd Addition (Alternative No. 1), subject to the following conditions: I. Approval of the title opinion by the City Attorney. 5 2. Execution of a Developer's Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of Shakopee Public Utilities. b. Electrical system shall be installed in accordance with the requirements of Shakopee Public Utilities. c. Local streets within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. d. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of$250.00 per sign (1 x $250.00 = $250.00). e. Cash payment in lieu of park dedication shall be required. The Park Dedication fees shall be deferred on a lot by lot basis and are to be paid prior to the release of each principal structure building permit. 3. The developer shall enter into an access agreement as follows: No direct access from the individual lots onto CR 18 and/or CSAH 16 will be allowed for Lots 1, 7, 8, 9, and 10 of Block 1. Access rights shall be limited by dedicating to the City the access rights in the access agreement, and these access limitations shall be shown on the Final Plat. 4. Approval of the preliminary plat is contingent upon the applicant receiving a Certificate of Exemption (Wetlands Conservation Act of 1991). 5. Prior to the approval of the Final Plat, final construction plans for all public improvements must be approved by the Engineering Department. 6. Prior to the approval of the Final Plat, grading and drainage plans, stormwater calculations, and an erosion control plan must be submitted and approved by the Engineering Department. Approval of the stormwater management plan shall include verification that Scott County will accept the responsibility for relocating the proposed drainage pond in the future CR 18 right-of-way. If Outlot A is not acquired by Scott County as right-of-way for CR 18, the adjacent lots shall absorb Outlot A into their own lots. 7. Approval of the Preliminary Plat is contingent upon receiving an approved Entrance Permit from Scott County Highway Department for Kelly Circle. 8. The applicant shall submit verification that the Minnesota Pollution Control Agency has approved the N.P.D.E.S. Stormwater Permit for the proposed subdivision prior to the recording of the Final Plat. 6 9. The applicant shall provide the locations of the required drainage and utility easements for each of the lots on the final plat. 10. The developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. 11. The developer must delineate all areas proposed for the location of on-site sewers and protect them from encroachment during the construction process. 12. The developer shall be responsible for grading of the plat as shown in the grading, drainage and erosion control plans. 13. No building permits shall be issued for Outlot A. 14. The ownership of Outlot B shall be conveyed to the owner of Lots 3 through 5, Block 1. The owner of these lots shall be responsible for the maintenance of Outlot B. No Building Permits shall be issued for Outlot B. 15. Prior to the approval of any Building Permits for the proposed subdivision, Outlot B must be landscaped by the developer with low maintenance, long-term, perennial plantings. 16. Residential units located on Lots 1-4 and Lots 8-10 must be situated so as to provide for future lot splits to accommodate future development if city sewer and water service is provided. ACTION REQUESTED: Offer Resolution No. 3969, A Resolution Approving the Preliminary Plat for Riverview Estates 2nd Addition, and move its adoption. (CrrYCOCx\PPRIV ER V.305) 7 RESOLUTION NO. 3969 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY PLAT FOR RIVERVIEW ESTATES 2ND ADDITION. WHEREAS, the Planning Commission of the City of Shakopee did review the Preliminary Plat of Riverview Estates 2nd Addition on March 3, 1994, and has recommended its approval; and WHEREAS, all notices of the public hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Preliminary Plat for Riverview Estates 2nd Addition, described on Attachment A attached hereto and incorporated herein, is hereby approved subject to the following conditions: 1. Approval of the title opinion by the City Attorney. 2. Execution of a Developer's Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of Shakopee Public Utilities. b. Electrical system shall be installed in accordance with the requirements of Shakopee Public Utilities. c. Local streets within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. d. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of$250.00 per sign (1 x $250.00 = $250.00). e. Cash payment in lieu of park dedication shall be required. The Park Dedication fees shall be deferred on a lot by lot basis and are to be paid prior to the release of each principal structure building permit. 3. The developer shall enter into an access agreement as follows: No direct access.from the individual lots onto CR 18 and/or CSAH 16 will be allowed for Lots 1. 7, 8, 9, and 10 of Block 1. Access rights shall be limited by dedicating to the City the access rights in the access agreement, and these access limitations shall be shown on the Final Plat. 4. Approval of the preliminary plat is contingent upon the applicant receiving a Certificate of Exemption (Wetlands Conservation Act of 1991). 5. Prior to the approval of the Final Plat, final construction plans for all public improvements must be approved by the Engineering Department. 6. Prior to the approval of the Final Plat, grading and drainage plans, stormwater calculations, and an erosion control plan must he submitted and approved by the Engineering Department. Approval of the stormwater management plan shall include verification that Scott County will accept the responsibility for relocating the proposed drainage pond in the future CR 18 right-of-way. If Outlot A is not acquired by Scott County as right-of-way for CR 18, the adjacent lots shall absorb Outlot A into their own lots. 7. Approval of the Preliminary Plat is contingent upon receiving an approved Entrance Permit from Scott County Highway Department for Kelly Circle. 8. The applicant shall submit verification that the Minnesota Pollution Control Agency has approved the N.P.D.E.S. Stormwater Permit for the proposed subdivision prior to the recording of the Final Plat. 9. The applicant shall provide the locations of the required drainage and utility easements for each of the lots on the final plat. 10. The developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. 11. The developer must delineate all areas proposed for the location of on-site sewers and protect them from encroachment during the construction process. 12. The developer shall be responsible for grading of the plat as shown in the grading, drainage and erosion control plans. 13. No building permits shall be issued for Outlot A. 14. The ownership of Outlot B shall be conveyed to the owner of Lots 3 through 5, Block 1. The owner of these lots shall be responsible for the maintenance of Outlot B. No Building Permits shall be issued for Outlot B. 15. Prior to the approval of any Building Permits for the proposed subdivision, Outlot B must be landscaped by the developer with low maintenance, long-term, perennial plantings. 16. Residential units located on Lots 1-4 and Lots 8-10 must be situated so as to provide for future lot splits to accommodate future development if city sewer and water service is provided. Passed in session of the City Council of the City of Shakopee, Minnesota, held this — day of , 1994. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney EXHIBIT A .. ., , § , ... .. .. , ,.,..,....... ,..._... .: i . . .. s .i....„,... „,, . 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L„-'."-;:e-,. • i I -,- k ---1.11?..L--. '-'45 Site ----- ,: ,!::. FLOODPLAIN DISTRICT1 .1. ' '',... 12 • ——.• MANDATORY PUD c 1, RTD RACETRACK DISTRICT( _ - L ."--.. .... ----- ---Zoning Map City of SHAKOPEE • SCOTT COUNTY , E :HIBIT B /11 • HIGHWAY DEPARTMENT600 COUNTRY TRAIL EAST : i : fi :c ; r JORDAN, MN 55352-9339 (612) 496-8346 FAX(612) 496-8365 BRADLEY J.LARSON Highway Engineer DANIEL M.JOBE December 27, 1993 Asst.Highway Engineer-Design DON D.PAULSON Asst.Highway Engineer-Construction Mr. Lindberg Ekola City Planner City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Re:- CSAH 18 & CSAH 16 Preliminary Plat Riverview Estates 2nd Addition Scott County Farms - Applicant Dear Lindberg: We have reviewed the above referenced request for preliminary plat approval and note the following: - ■ recommend dedication of Outlot A for CSAH 18 right-of-way. Plat should show as right-of-way and not as Outlot A. a Recommend dedication/grant of temporary construction easement fnr CSAH 13 as shown on the attached drawing. }: .,oncern with grade of Kelly Circle. z ;oncern with drainage as it may affect drainage system for CSAH 18. . ■ No direct access to either CSAH 18 or CSAH 16 except through city street as ,hown. ■ Kelly Circle will require an approved Scott County Access Permit. If you have any questions or would like additional information, please contact this office. Sincerely, UP-11Q-kic a,[ _,Q,k., Bradley J. Larson, P.E. County Highway Engineer BJ / mg Att. An£. Opporr-::y/Af'irrnati;:eAction Employer THE WATJE FIRM, LTD. EXHIBIT C ATTORNEYS AT LAW 7900 XERXES AVENUE SOUTH.SUITE 2100 MINNEAPOLIS,MINNESOTA 55431 TELEPHONE(612)831-2404 FAX(812)631.8444 February 2, 1994 Karen Marty, Esq. BY FAX AND MESSENGER Shakopee City Attorney 121 First Avenue East Shakopee MN Preliminary Plat: Riverview Estates Second Addition Dear Ms. Marty: This firm represents David McGuire, General Partner of Scott County Farms. Mr. McGuire has applied for subdivision at the northeast corner of the intersection of County Road 18 and County Road 16. We have received a copy of a memo from the City Planner dated January 31, 1994, which outlines considerations and conditions for approval to be presented at the Planning Commission meeting Thursday, February 3. This letter is to make you aware of our concerns as to certain staff recommendations. . STORM WATER MANAGEMENT: Condition 6: Prior to approval of the Final Plat, grading and drainage plans, storm water calculations, and an erosion control plan must be submitted and approved by the Engineering Department. Approval of the storm water management plan shall include verification that the County Engineer approves the future ponding design in the County Road 18 right-of-way. We must object to the City Staff recommendation that the County Engineer approves the future ponding design in the County Road 18 right-of-way. The first sentence of Condition 6 adequately deals with the City's concern for storm water management. By way of background, the subdivision's original plat required no variances and would have provided adequate ponding area within subdivided lots for storm water management. In order to accomodate future highway construction, the application reflects Outlot A. It is the plat including Outlot A which was granted variances and discussed at the January Planning Commission meeting. As you are aware, Scott County has identified Outlot A in its proposal to widen County Road 18 to a principal arterial. On page 2 , paragraph 6, City Staff explains the need for storm ponding on Outlot A. Obviously Outlot A cannot function as both highway and storm pond. Karen Marty, Esq. February 2 , 1994 Page 2 Given Outlot A and topographic constraints the subdivision has few storm ponding options. The James Hill engineers have identified potential connection into the Scott County storm drainage system at a future widening of County Road 18 as practical, and City Staff comments on page 3 seem to indicate they have no objection. However, it is possible that Scott County will not permit the connection, and in that case other alternatives are also feasible. The language of the recommendation would unnecessarily complicate final plat approval by linking the road widening and storm water management. As a point of information, the James Hill engineers have scheduled a meeting with Scott County to discuss the feasibility of the concept, and that meeting is tentatively scheduled for Monday. Condition 16: The homeowners' association will be responsible for the maintenance of the storm water pond on Outlot A and Lot 8 until such time as the County constructions the future ponding facilities in the County Road 18 right-of-way. First, storm water pond maintenance on Lot 8 should not be passed to a homeowners' group but should be left with the owner of Lot 8 . I have prepared the homeowners' association documents to conform with the staff recommendation in this regard, but it seems a needless complication. Second, as explained above, the City's interest in storm water management in this subdivision should not be linked to the County Road 18 widening. COMMON WATER SYSTEM: Condition 14 : The homeowners' association will be responsible for maintenance of the common facilities. The common water system must comply with the requirements established by the Shakopee Public Utilities Commission for fire and water services. A common water system is a major change for the subdivision, and will require extensive planning for the entire water delivery system, including piping, easements, treatment requirements, etc. In the absence of contamination, we do not believe such expense and efforts are warranted. While such systems may be appropriate in larger subdivisions with smaller lots, particularly where some lots may have contaminated groundwater, we are not aware that the City has previously required such systems for 10-lot subdivisions, with 2-1/2 acre lots. The City Engineer has indicated a willingness to accept such common water systems if the developer proposes them or finds them feasible, but those of which we are aware have been accomplished in PUDs with a larger number of lots and higher density. A common water system should not be required of this subdivision. Karen Marty, Esq. February 2 , 1994 Page 3 The Planning Commission indicated before tabling discussion to the February meeting that the issues to be resolved were limited to storm water management and the trail issue. It was a surprise to learn on February 1 that City Staff recommends a common water system. A common water system was not mentioned by the City Planner at the January hearing on this proposed subdivision. Neither was it discussed when Jim Hill Junior and I met with the City Planner and the City Engineer two weeks ago. It is important to note that Scott County Environmental Health has not recommended the common water system. Their input was limited to Comments A and B, indicating that a) the area is highly susceptible to ground water contamination, although the subdivision and its immediate surroundings do not reflect contamination; and b) the wells must be double cased. The recommendation from staff was not part of the Scott County comments. The James Hill engineers have not had time to study the feasibility of such a requirement, let alone prepare plans. However, initial estimates indicate this system to be prohibitively expensive. From a marketing standpoint, additional demands of a homeowners' association may well be detrimental. DEDICATION: Condition 4 : The applicant shall dedicate Outlot A as right-of-way for SCAH 18 with the Final Plat. This demand is in excess of what may be required of Mr. McGuire. Dedications must be "reasonable" under Minn. Stat. 462 . 358 . It has never been considered "reasonable" under Minnesota law to exact a dedication not reasonably demanded as a result of the impact of a subdivision, as the court made clear in Middlemist v. City of Plymouth, 387 N.W. 2d 190, 194 (Minn. App. 1986) . That case involved a dedication requirement for right-of-way along County Road 9 . The City of Plymouth had conditioned approval of a preliminary plat upon "consolidation (of outlots) for the future County Road 9 right-of-way. " 387 N.W. 2d at 191. County Road 9 had been identified as a "minor arterial road" . The court reviewed the requirement of some nexus between the impact of a specific development and the dedication sought. A nexus could exist in the case of a minor arterial , where a group of subdivisions might make dedications necessary. However, the dedication could not be demanded for a major arterial, because a subdivision would have little relation to the need for such a road. Some uses, such as . . . major arterial highways may have such a negligible relation to local development that dedication may not, as a matter of law, be required of a particular subdivider. The proposed County Road 9 , Karen Marty, Esq. February 2 , 1994 Page 4 however, as a "minor arterial road, " is designed primarily to serve short, local trips. Thus, although not attributable to the Middlemist addition alone, the need for the road may have a sufficient relation to local development, of which Middlemist's development is a part, to support a dedication. 387 N.W. 2d at 194 . The dedication sought is to widen County Road 18 . As reflected in the Draft Scott County Transportation Plan, dated September 1992 , "new County Highway 18/21 [is] proposed for future designation as principal arterial" which "would allow the County to reserve the right-of-way and access control that will be necessary to enable the highways to provide mobility as traffic volumes increase. " Table 4 . 1 reflects the nature of a "principal arterial" in Scott County: that is, a 4- or 6-lane divided highway, with an hourly lane capacity of 1, 100 cars and average daily traffic of some 30, 000 vehicles. I have attached the pertinent designation for your convenience. Scott County estimates that some 16, 500 vehicles will utilize a widened County Road 18 . The widened County Road 18 will be a major, not a minor arterial, and a dedication is not demanded by law. Regardless of the designation of the highway, however, it should be noted that the subdivision will have no access to County Road 18 . The subdivision's 9 or 10 homes would have access to County Road 16, and that right-of-way has already been provided. I have seen no indication that the incremental impact of development on County Road 16 is any consideration in the County Road 18 widening. In fact, the planning documents upon which the proposed widening are based attribute no additional impact of County Road 16 upon County Road 18 . See Exhibit C. The staff recommendation that Mr. McGuire should dedicate Outlot A as "right-of-way for CSAH 18" is improper and should be eliminated from consideration by the Planning Commission. COVENANTS : Condition 17 . The developer shall provide the City with a copy of covenants including the homeowners' association provisions for the PUD. These covenants must be reviewed and approved by the City Attorney. As a houskeeping matter, the reference to the PUD is incorrect and should be eliminated. I will forward you our homeowners' association documents under separate cover. Karen Marty, Esq. February 2 , 1994 Page 5 Thank you for your assistance and attention. Please let me know if I can provide any information or clarify any points in this letter. Very truly yours, THE WATJE FIRM Katherine Lee cc: Lindberg S. Ekola EXHIBIT D JAMES R. HILL, INC. froil (PP PLANNERS ENGINEERS SURVEYORS —__— 2500 WEST COUNTY ROAD 42, SUITE 120, BURNSVILLE, MINNESOTA 55337 (6121 890-6044 FAX 890-6244 January 16, 1994 Honorable Chairman Shakopee Planning Commission 129 Holmes Street Shakopee, MN 55379 Re: Common water system, Riverview Estates 2nd Addition. Dear Mr. Chairman, The applicant, Scott County Farms, requests that the condition for preliminary plat approval of the Riverview Estates 2nd Addition, which requires that a common water system be constructed in lieu of individual wells, be removed. The rational for this request is based on two points; a) there is no indication of ground water contamination in the vicinity, and b) the per lot cost for such a system is in excess of three times that of individual wells, without providing additional benefit to the homeowners. Ground Water Contamination: The comments submitted to the Shakopee Planning Department by the Scott County Department of Environmental Health, relating to this plat, do not recommend a common water system to control ground water contamination. The comments simply mention that nitrates have been a contamination problem in some areas of Shakopee. They also indicate that there is no evidence of contaminated wells in the immediate vicinity. In the absence of any direct evidence to the effect that contamination is present, then a common system is unnecessary. In fact, if any contamination were present, a single well, pumping at a higher draw rate then nine dispersed wells, may be more likely to pull any pollutants from outside the area into the common water system. The probability that the wells may be contaminated by the on-site drain fields is virtually zero for two reasons. First, all home sites exceed 2.5 acres in size. This provides ample room to ensure drain fields can be located so as to meet or exceed the well set-back requirement. Second, the water table is in excess of 150 feet below the ground elevation of any of the identified drain fields. Thus the possibility that ground water will be contaminated by seepage is remote. Costs vs. Benefits: In the attached exhibit you will find a comparison of costs between a common water system and nine individual wells. The per household cost of a common system is estimated to be $36,816. You will note that a common system will require the loss of revenues from an individual lot. Because of the well 3632.9402.03 setback requirements and the need to provide for a pump house on site, one of the lots will no longer be capable of accommodating a home site. Therefore, the common system will supply only eight lots (note: lot 10, block 2 will be purchased by the SPUC and will not have a home constructed). In addition to the construction cost, there will also be annual maintenance costs associated with water treatment, electrical use and infrastructure upkeep, spread between just eight homeowners. The estimated cost per home of constructing nine individual wells is $10,350. The only perceivable benefit from a common system, in the absence of a cost savings per homeowner, is fire protection. However, the Shakopee Public Utilities Department has indicated that a system of the size warranted to service eight two-and-one-half acre home sites will not provide an adequate water source for fire fighting. The fire department will need to truck in water. Therefore, in so much as a) no ground water contamination is evident in the immediate area, and b) no additional benefit exists for the homeowners, then the additional $26,000 per homeowner needed to construct a common water system, servicing eight two-and-one-half acre rural residential home sites, is an unwarranted financial burden upon the future residents of Riverview Estates 2nd Addition. Sources: James R. Hill, Inc. engineering staff. Roger Renner, E.H. Renner, Inc. Joe Adams, Shakopee Public Utilities The Scott County Department of Health's plat comments. B & D Development, Inc. Sincerely, JAMES R HILL, INC. James Hill, Jr. c c/ Lindberg Ekola, Shakopee Planning Department. Dave McGuire, Scott County Farms. 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I • • CONSENT Memo to: Dennis Kraft, City Administrator From: Mark McQuillan, Recreation Supervisor Re: Scenic Heights Playground Equipment Date: March 29, 1994 INTRODUCTION At its March 28 meeting, the Parks and Recreation Advisory Board approved the recommendation made by a neighborhood playground selection committee to purchase playground equipment from Minnesota/Wisconsin Playground, Inc . for Scenic Heights Park. This project was identified in the 1994 Parks Capital Improvement Program with funding being allocated from the Park Reserve Fund. BACKGROUND Request for Proposals were sent to four playground suppliers with certain minimum design requirements established by the Selection Committee . A $13, 000 limit was established for the project which was to include the equipment, shipping and installation. The City would be responsible for site preparation and installation of the border and pea rock. The base quote of $13, 000 did not include the installation of an accessible surface to the transfer points of the equipment . Each supplier was ask to submit a separate quote for a resilient surface alternatives . This would be separate item to be negotiated between City officials and the supplier. The total project scope was not to exceed $15, 000 . Therefore, the remaining $2000 would be used to install the resilient surface and do some landscaping. Proposals were submitted from the following: Supplier Manufacturer Quoted Price Earl F. Andersen, Inc. Landscape Structures $13, 000 Flanagan Sales, Inc . Iron Mountain Range $13 , 000 Minn/Wisc . Playground Sales Gametime $13 , 000 Bob Klein & Associates Miracle $13 , 000 The Selection Committee used a Rating Sheet to guide them in the selection process . A copy of the Rating Sheet is attached to this memo. After five hours of sitting through four presentations and evaluating each plan in detail, the Committee is recommending Minnesota/Wisconsin Playground, Inc . to supply and install playground equipment at Scenic Heights Park. Minnesota/Wisconsin Playground, Inc . had the highest average point total of the four suppliers with an average of 78 .4 points out of a possible 85 points . Second was Flanagan Sales with a rating of 72 . 8 points, third was Bob Klein and Associates with 71 . 6 points and Earl F. Andersen had a rating of 70 . 8 points . The Committee also felt the following reasons contributed to their decision: 1 . MN/Wisc. Playground, Inc. had the most creative design ( C shape layout) . 2 . MN/Wisc. Playground, Inc. uses recycled aluminum for its post . 3 . MN/Wisc. Playground, Inc. "archways" at each entry point to the equipment was creatively designed and efficiently utilized. 4 . MN/Wisc. Playground, Inc. uses one piece molded slides . 5 . MN/Wisc. Playground, Inc. has attractive graphics on its equipment . ALTERNATIVES i . Purchase the equipment from Earl F. Andersen, Inc. 2 . Purchase the equipment from Flanagan Sales, Inc. 3 . Purchase the equipment from Minnesota/Wisconsin Playground Sales . 4 . Purchase the equipment from Bob Klein & Associates . 5 . Do not accept any of the proposals . Send out RFPs again. 6 . Do not install any playground equipment at Scenic Heights Park. RECOMMENDATION Alternative # 3 Action Requested Move to authorize the appropriate City officials to purchase playground equipment and supplies from Minnesota/Wisconsin Playground, Inc . not to exceed the qouted amount of $13, 000 and to allocate $2, 000 for the installation of a border, pathway and resilient surface with funding being dispensed from the Park Reserve Fund. f'0 / Shakopee Parks and Recreation Playground Equipment Rating Sheet Project For: SCENIC HEIGHTS PARK Person making presentation Company Represented Manufacturer of the Equipment OBJECTIVE RATING SECTION Warranty yes no (5pts) Equipment meets US/CPSC guidelines yes no (5pts) Product Liability yes no (5pts) Does quote include installation yes no (5pts) Submitted Conceptual Design (Drawing) yes no (5pts) Submitted pictures-literature-information yes no (5pts) SUBJECTIVE RATING SECTION Design (Creativity) 1 2 3 4 5 6 7 8 9 10 Equipment (Creativity/Safety) 1 2 3 4 5 6 7 8 9 10 Was Equipment Designed to be expanded 1 2 3 4 5 6 7 8 9 10 Is Equipment accessible (ADA) 1 2 3 4 5 6 7 8 9 10 Did supplier meet minimum requirements 1 2 3 4 5 6 7 8 9 10 (for equipment suggested) When will equipment be installed? 1 2 3 4 5 About When TOTAL EVALUATOR (SIGNATURE) DATE COMMENTS : '\\ \ . ./.1-4,•_-y...' - • ''' /A__ . \ • VIOL ..._,:,.. 0 IfiNs 41. 1. - -- •... i OM ------- 11 q M g , --i—I \ ? , ,e- sik-16 0 x_< m . 4: xi • m g 0, c n .__._.• C---- ) - • - . . • • — 4t.• 9 9 9 9 •g't •• • I- 7 •-•4> . 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T ✓: ci, 0 r 7 J: f — > x %p r X ;•r, , Z > CO > > Z ' X X r r-•4 v Z Si 3 X ti Z cr.) 7 > > a H > z C) X _ -< -< m .o > x T - cn C) 0 z c1 > < z > I'll = - nX x m a r"+ z C .-3 n <n </) </) ,-• _J• </) <A r r </) N V r r r N lr V ...J - - - - - - - a, N 4) .J r .J N -J , 0 ✓ l.. r w . '0 N.) v N.) CO rn -J Lr lr, W m 0 -J 'D , •• 0 N w LP O O lr 0 w . r ) O a, - v 0 0 w CO P-' U .v w W CD MEMORANDUM TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: Karen Marty, City Attorne DATE: March 30, 1994 RE: Staffing BACKGROUND: We need to determine whether the Assistant City Attorney and Clerk-Typist will be made full time or kept at half time. I had intended to raise this issue at budget time, but Pat McDermott, the Assistant City Attorney, has pushed the timing by advising me that he has an opportunity to take a full time job elsewhere. The possibility of losing him has caused me to raise the issue now. DISCUSSION: Whether or not the Assistant City Attorney should be part- or full-time depends entirely on what the City Council and City Administrator want from the Legal Department. Therefore, I will present a description of what was done by the City Attorney and Assistant City Attorney prior to the City hiring an attorney in house (to the best of my knowledge) , what Pat and I have been doing since being hired, and what I see as actions we may be asked to handle in the future. Prior to 1990: Prior to 1990 the City had a contract with an attorney for legal work, who in turn was authorized to give criminal matters to a law firm. For civil matters, the City received an hour or two of legal assistance per day, mainly answers to questions posed over the telephone. For the criminal and general legal services, in 1989 , the year before I was hired, the City paid about $83 , 865. In 1988 this was $97 , 925; in 1987, $76, 248 . Larger matters, including all litigation, condemnations, and special assessment appeals, were contracted out at additional expense, and generally billed to projects. Our record-keeping system makes it difficult to total these sums, but they would have run several thousand dollars per year. The present practice is to keep more of the expenses within the Legal Department budget, which results in lower expenses in some project accounts, and a higher-appearing legal budget. If the City Council wants no more done than was done in 1989, we can do it for a similar sum. Due to the way the criminal system is set up, the City has virtually no control over the hours required for criminal matters. Therefore, all the time necessary for criminal matters would be spent on them. When there was time, ordinances could be reviewed and a few quick legal questions answered. All large civil projects which have not been started could be put off indefinitely, all large civil projects which are underway could be slowed down, and City staff could be advised to handle matters without an attorney's assistance more often. This is an option of the City Council, and should result in lower legal expenses in the short run. Since hiring in-house: i. Additional work done. Since I was hired in house, the legal matters have been handled far more extensively. Not a week goes by without a staff member saying how much they appreciate having an attorney they can contact for a quick answer on a civil matter to make sure they are handling something legally and properly. The Police Department has commented repeatedly that they appreciate the supportive attitude shown by in-house counsel. 2 . Criminal matters. Criminal matters have nearly doubled in number since 1990. In addition, the cases have become more complex and time-consuming with the addition of gross misdemeanors in January 1993 (previously handled by the County Attorney's office) . In 1991 I handled an average of 39 court appearances per month. (We count court appearances, not cases, since that is what actually takes the attorney's time. ) In 1992 this increased to 53 ; in 1993 this increased again to 63 . So far in 1994 we have handled an average of 84 court appearances per month, with a record 98 court appearances in March 1994 . In the first three months of 1994 we also have filed two trial briefs, compared with one in each of the prior two years, and have had two criminal cases appealed to the Court of Appeals, our first appeals ever. 3 . Civil matters. Civil matters are being handled in house for day-to-day issues. Since 1990, City departments have substantially changed their approach to legal issues. They have learned to recognize the legal ramifications of their actions. City staff relies on and utilizes the City Attorney routinely now for problem-solving, drafting legal documents, and avoiding litigation. These items include resolving open meeting and data privacy issues, applying federal law such as the Americans with Disabilities Act and the Fair Labor Standards Act, keeping department heads current on changes in the law that affect their programs, and drafting ordinances, contracts, and deeds. Large civil projects were back-logged when I was hired. Those that have been or are being addressed include revising the zoning ordinance, modernizing the personnel handbook, cleaning up City Code language, assessing Murphy's Landing issues and revising their lease, and orderly annexation of land in Jackson Township. Large new issues presently pending that the attorney has been asked to handle include preparing and negotiating a franchise with NSP, reviewing the cable television company sale, revising the subdivision regulations, organizing and thinning the 1000-page policies book (which is a liability - our failure to follow these largely unknown policies can be used against us in court) , and providing sexual harassment training for all City employees. Other pending matters include Police Department training on use of newer laws, acquisition of the remaining right-of-way for Maras Street, closing out a condemnation case started by my predecessor, revising the SPUC personnel policies, updating the City Code (an annual project) , regulating pawnshops and related businesses, etc. 4 . Summary of in-house status. Presently staff is struggling to keep up with the most pressing work that comes in, routinely working extra hours. Although we are efficient, additional work cannot be taken on without setting other matters aside. Criminal matters require more time-consuming preparation, due to the increase in numbers and the addition of gross misdemeanors; criminal matters now take about 40 hours per week. The remaining 20 attorney hours are spent on civil matters, handling the day-to- day risk management and the projects discussed above. Expected Future: Criminal matters are unlikely to decrease. They have doubled since 1990, and I expect their number to continue to rise (although hopefully not as rapidly) . Civil matters will continue to increase in number and complexity, although the backlog of projects should decrease. Civil matters anticipated in the near future include new public improvement projects, which will generate special assessment appeals. The downtown rehabilitation project will require condemnation, and it is possible that condemnation will be required for Maras Street as well. If the HRA chooses to get involved in housing, more than superficially, substantial additional attorney time will be needed. Although these matters are within the capabilities of staff, we do not presently have the time to handle them and will be asking to contract them out. Hours and Money: The Assistant City Attorney and Clerk-Typist are half-time. The Director of Finance estimates that to increase these two employees from half- to full-time would cost approximately $38, 400 per year, in addition to the present Legal Department budget of $151, 000. Of the increase, nearly $7000 is health insurance benefits, which they do not presently receive since they are scheduled to work fewer than 25 hours per week. Another $1000 was estimated for "compensated absences" (unused sick leave and vacation leave) , plus $6, 600 mandated by statute for pension and FICA. If they both were made full-time now, we would need $28 , 800 for 3/4 of a year. The Director of Finance has indicated that the General Fund fund balance is $500, 000 higher than anticipated. Comparison with Other Cities: The question as to what our staffing needs "should be" is sometimes phrased in comparison with other cities. This comparison is difficult. No other city Shakopee's size has in-house counsel. In-house counsel provides a vast amount of lawsuit prevention through proper drafting of documents, training of staff, and answering of questions before a crisis is reached. No other city Shakopee's size has the huge criminal workload we have. No other city Shakopee's size is involved in the number of major projects we have: downtown redevelopment, MUSA expansion, zoning ordinance revision, possible housing projects, orderly annexation, TIF district expansion, community center proposals, subdivision regulation revision, utility franchise negotiation, enhancement of Murphy's Landing, re-use of Canterbury Downs, construction of the southerly by-pass, Indian land issues, numerous residential subdivisions, electrical substation and water tower development, etc. Each of these projects has legal issues that take some time. Cumulatively, these projects take a great deal of time. ALTERNATIVES: 1. Increase the Assistant City Attorney and Clerk-Typist from half-time to full-time now, and fund their positions from General Fund fund balance. 2 . Increase the Assistant City Attorney to full-time now, funding this from General Fund fund balance, and increase the Clerk-Typist to full-time starting next January. 3 . Increase the Assistant City Attorney and Clerk-Typist from half-time to full-time starting next January. 4 . Reassess the work being done in the Legal Department, and do not increase any staff. 5. Authorize staff to initiate the hiring process for a half- time attorney, if the present Assistant City Attorney resigns. (This alternative is expected to be needed if alternative 3 or 4 is chosen. ) RECOMMENDATION: The sheer number of matters is overwhelming the Legal Department. I recommend and request making the two half-time employees full-time, as soon as possible. The present staff is giving its money's worth, and handling not only all criminal matters, but also a range of civil matters never before handled in Shakopee. The criminal workload has doubled in the past three years, and was high for a city of this size before it doubled. Likewise the civil workload has exploded, with no end presently in sight. Shakopee can choose how it wants to handle these legal matters; I recommend that we put the proper staff in place to handle these matters in house now, so that the City can keep up with the extensive projects and plans now beginning or underway. If Shakopee returns to a sleepy town with limited development and a decreasing number of criminal prosecutions, we can reduce hours or lay off staff. REQUESTED ACTION: Move to increase the Assistant City Attorney and Clerk-Typist from half-time to full-time now, and fund their positions from General Fund fund balance. CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Blueprint Machine DATE: March 30, 1994 INTRODUCTION: The Engineering Department is requesting City Council authorization to purchase a new blueprint machine. BACKGROUND: Over the last two years, the Engineering Department has been experiencing a gradual loss of production with the current 1983 model blueprint machine. The frequency of service calls and the amount of worn parts have increased substantially. The major problems with the current blueprint machine are excessive ammonia leakage and the inability to produce quality originals or develop blueline plans in a single pass. Consequently, it requires multiple passes through the machine to make a single print. A blueprint machine is vital to an Engineering Department and it is not unusual to run several thousand blueprints annually. In January, 1994, Copy Equipment, Inc. was on site to service the machine and replaced a number of worn out parts. The current model is outdated and new parts are no longer available. Replacement parts are becoming very difficult to obtain. After the servicing, there was only a slight increase in production and the ammonia leakage is so excessive that it exceeds the capacity of the exhaust system. A typical life of a blueprint machine is 10 years. In short, the current machine is no longer useful to the department and can no longer be serviced to meet our needs. Staff has received price quotes on a number of machines from different vendors and have had two in-house trials of machines from Copy Equipment, Inc. and visited Albinsons to operate two machines. The following summarizes the machines analyzed. CEI Albinson MN Blueprint Northstar Repro Diazit Bruning Repro Technology Rotolite Ominitral 120 PD 101 2500 SL - 48/25F w/Console w/Stand No Stand w/Stand Didn't Test Didn't Test $1,915.00 $2,700.00 $1,946.00 $2,357.00 Based on the price and needs of the department, staff is recommending purchase of the CEI Diazit for $1,915.00. Staff has been aware of the deteriorating condition of the blueprint machine for the last few years and has included a replacement machine in the 5-Year Equipment Budget. Currently, it is programmed for purchase in 1995. Due to the extremely deteriorated condition of the current machine, staff is requesting authorization to purchase it this year. The Engineering Department currently has $13,000.00 budgeted in 1994 for Capital Equipment. A new truck has been ordered that will cost approximately $10,100.00 total, leaving a balance of$2,900.00 in this fund. Staff is proposing to purchase the new blueprint machine utilizing this balance which will not increase the department budget. ALTERNATIVES: 1. Authorize the purchase of a blueprint machine from CEI for a total cost of $1,915.00 from the Engineering Department Capital Equipment Fund. 2. Deny the request and put in the 1995 budget. RECOMMENDATION: Staff recommends Alternative No. 1. The blueprint machine is vital to the operation of the Engineering Department. Staff had programmed this purchase for 1995, but it needs replacing now. This purchase will be within the 1994 budget amounts. Shakopee Public Utilities has shown some interest in the old machine, which would be able to serve their minimal printing needs. Staff would propose to give it to them if they want it. Otherwise, CEI would take the old machine for about $200.00 to use for parts. ACTION REQUESTED: Move to authorize the purchase of a blue print machine from Copy Equipment, Inc. for a total cost of$1,915.00. DEH/pmp BLUEPRINT ) 52r, TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director Dave Hutton, Public Works Director RE: Storm Drainage Utility Billing DATE: March 29, 1994 Introduction Staff is requesting that Council review several aspects of the billing process for the storm drainage utility. Background The city established a storm drainage (SD) utility about 1985 and started billing SD in 1986. The three main reasons for doing this were as follows; 1. Because of the difficulty the City has in proving benefit in order to assess storm drainage project costs. 2 . To be able to charge tax exempt property for a share of the operational costs. 3 . To generate revenue under a situation of levy limits for operations. City Hall has been billing SD separately (on LOGIS) from other utility services (SPUC) because at the initiation, the SPUC billing machine could not handle the additional function. The city then started billing SD on a property ownership basis versus the user basis upon which SPUC billings are based. SD billings have two components, the city wide portion and the special benefit portion. The city wide portion continues at the rate set by council . The special benefit portion is based on project costs in a drainage basin and has payments spread over ten years, similar to an assessment. All property in a basin is billed the special benefit charge. Those accounts that would have a quarterly billing which would be under $5. 00 are billed annually because of the cost of billing, the other accounts are billed quarterly. Most residential accounts are billed annually. Due to several factors, staff is recommending a council review of the billing process. Some if the issues include; 1) Is utilizing a special benefit charge still an appropriate method of billing? Pros Property benefitted is charged for the benefit. Cons Staff is aware of no other city using such a method of charging accounts. Other utility operations generate revenues to pay similar costs out of the general rate structure. The subject is confusing to the public. Increasingly, reconstruction work is being done on a "less than the whole basin" project basis so that a special benefit charge is not being applied. A public hearing is required to implement a special benefit charge for a project. There is no similar "special benefit" charge for the sanitary sewer utility. Council recently made a decision to change the funding of sidewalks on a "from now forward" basis with no adjustment for past costs. Staff is suggesting that Council consider such a change for special benefit charges. 2) Is property ownership still an appropriate billing method instead of user basis? Pros Under the current conditions of billing, ownership is easier for the city to determine based on county records. Delinquent accounts are certified to the taxes of the property owner. Cons Generally speaking, taxes are based on property ownership/value and utility charges are based on usage of a service. The amount of the storm drainage charge is determined by usage (calculated runoff) . The owner of the property usually receives the SD bill instead of the tenant which sometimes is also confusing to the public. 3) The city will have to convert to new software if billing is continued on LOGIS. Before going through the conversion process, Council should consider whether to: A) Stop billing for storm drainage. Pros Levy limits have been repealed so that issue is no longer a reason to have storm drainage billing. Cons Being able to charge tax exempt entities is still a valid reason to continue. Being able to generate revenue based on estimated usage or storm water flow instead of property value is a valid reason to continue billing and is related to the existing difficulty of assessing benefit for storm drainage projects. B) Continue billing but seek different software or processing services. Pros This would only impact the cost the city pays to LOGIS for processing and not the other cost issues discussed in more detail below. There may or may not be a cost savings for processing costs. Cons The experiences the Finance Department has had in trying non LOGIS software for utility billing, special assessment accounting and fixed assets has been negative. C) Continue billing for SD separately through LOGIS. See discussion below. D) Request SPUC to bill SD for the city similar to sewer and garbage in order to consolidate bills. The city paid SPUC about $23 , 000 for 1992 billing expense for sewer and garbage based on $1, 554 , 000 in revenues. SD billing expense was $15, 000 for $305, 000 in revenues. Conversion costs to change to SPUC billing would include estimated software reprogramming costs of $ , (Waiting for number from SPUC's programmer) staff time and/or temporary help to convert account information and SPUC staff time or expense to load data and test run billing. Pros Citizen aspect; only one check to write, payment to only one entity, saves cost for only one stamp and check, city/SPUC operation appears more efficient by issuing one bill . Would need to contact only one place for account changes. City aspect; save costs - SPUC billing cost is running 1. 5% of revenue while city cost is 5. 5%, separate SD billing is a duplicate cost to the citizenry for printing, bill stock, postage, computer processing, staff time for maintaining customer data base, mailing, receipting and posting. Conserve natural resources - primarily paper. Larger bill format needed would facilitate stuffing larger items such a newsletter. SPUC aspect; may lower SPUC share of operational costs by providing a larger revenue base and another utility to which to allocate billing expenses. May help lower SPUC costs by sharing in the charges for reprogramming which may be needed in the future anyway. Larger bill format needed would facilitate stuffing larger items such a SPUC newsletter. Cons Citizen aspect; The dollar amount of the SPUC bill would increase and some customers may perceive it as an increase in the "electric" bill when in fact it is a bill for several city services already including water, electric, sanitary sewer and garbage/recycling. City aspect; staff would have to go through the conversion process to switch to the SPUC user account basis from the property owner basis. City would probably at least share the cost of reprogramming and acquiring bill stock with larger format. Costs estimates have not been obtained at this time. Hiring temporary help for the conversion may be necessary. Engineering staff would have to coordinate with SPUC staff to convert property information to user account information for changes (new accounts, etc. ) SPUC aspect; Software currently meets all needs but would need reprogramming to provide for SD calculations and additional record space involving cost and staff effort to test and implement. Postcard type bill is full - would need to change to larger format or "full page" type bill like Minnegasco, NSP and US West. The dollar amount of the SPUC bill would increase when some customers already complain about the "electric" bill being high when in fact it is the electric, water, sewer and garbage bill. SPUC staff would receive, and have to handle in some form or refer to City staff, more questions and complaints about the billing. Alternatives Issue number 1. Special benefit charge. A. Continue utilizing special benefit charges. B. Discontinue use of special benefit charges. Recommendation. Both the Finance Director and the Public Works director recommend discontinuing the special benefit charges. Issue number 2 . Property ownership vs. "user" basis A. Continue property ownership basis for billing. B. Change to "user" or utility account basis. Recommendation. For the majority of accounts this is not an issue since they are the same. As a utility, the service should be billed to the "user" as are other utility services. There will be some details to work out such as what happens when all utilities are disconnected and certifying delinquent accounts. Issue number 3 . Billing process. A. Stop billing. B. Obtain new billing software. C. Continue on LOGIS. D. Request SPUC to bill for storm drainage. Recommendation. Staff feels that there is value to continuing billing for storm drainage and clearly the most cost efficient way is for the billing to be combined with the SPUC billing. Action Requested Move to discontinue charging a special benefit charge for the storm drainage utility prospectively with no adjustment retroactively. Move to change to a "account user" basis instead of property owner basis for storm drainage billing contingent upon the billing being consolidated with the Shakopee Utilities Commission billing. Move to request the Shakopee Utilities Commission to perform the billing function for the city comparable to the billing for sanitary sewer and garbage service with an implementation in of December 1994 and authorize the appropriate city officials to take the necessary actions to implement the conversion. stormbil CONSENT 13 lc MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR • SUBJECT: TURF SWEEPER DATE: MARCH 31, 1994 INTRODUCTION Staff is requesting City Council authorization to purchase a self propelled turf sweeper. BACKGROUND Turf sweepers are used to clean up and rake the parks in the spring and fall. Currently, the department has a single, pull behind sweeper used with one of the small tractors. Because of the large number of parks, it is impossible to get them all swept in an appropriate time frame prior to grass cutting starting. This results in grass decay and damage to the turf when the debris is allowed to remain on the grass for any length of time and requires turf replacement on a regular basis. It is proposed to purchase a second turf sweeper to allow twice as many parks to be cleaned up at the same time and will certainly be a benefit to maintaining good turf in the parks. The new turf sweeper will be self propelled which is much more efficient and maneuverable and results in substantial time savings in doing this type of maintenance over the pull behind sweeper. There is $15, 000 budgeted in the Parks Department Capital Equipment Fund for a turf sweeper. Staff has contacted the two vendors for this type of equipment and have obtained 4 quotes for a self propelled Turf Sweeper, which are summarized on Attachment No. 1. In reviewing the quoted sweepers, the gas powered Smithco and the Toro 5400 HL are basically the same size sweepers. The Smithco has the advantage of having a floating reel pick up allowing the sweeper forks to automatically adjust to the terrain. The Toro Sweeper requires the operator to manually adjust the forks for the terrain. In regards to gasoline engine versus diesel, Toro does not offer a diesel sweeper so no comparable prices can be made. The City Mechanic has indicated that a diesel engine requires less maintenance, is more efficient and tends to have a longer service life than gas engines. The diesel engines would be approximately $500. 00 over the budgeted amount. There is approximately $8, 000. 00 excess in the Park Capital Equipment Budget due to the recent tractor purchase being lower than estimated. The overall department expense would be less than budget. In addition to the sweeper, staff would like to purchase a screen attachment to keep dust and debris from clogging the sweeper and reduce the amount of air blown debris and dust. The cost for a screen is approximately $400. 00. RECOMMENDATION Staff recommends purchasing the Smithco diesel sweeper from North Star Turf, Inc. plus screen attachment for total cost of $15, 895.75. If the City Council desired to keep the purchase under $15, 000. 00, staff recommends purchasing the Smithco gasoline sweeper plus screen for a total cost of $12, 301. 38. ACTION REQUESTED Move to authorize the purchase of a Smithco self propelled sweeper from North Star Turf, Inc. for a total cost of $15,895.75 ATTACHMENT NO. 1 Turf Sweeper Quotes 1. North Star Turf, Inc. Smithco Sweep Star, 60" sweeping width, 3 cu. yd. hopper, floating reel pick up, hi-lift dump, 34 hp gasoline engine. Price with tax - $11, 901. 37 2 . North Star Turf, Inc. Same sweeper as #1 only with a 20 hp diesel engine. Price with tax - $15, 495.75 3 . MTI Distributing Co. Toro 5400 HL, 60" sweeping width, 3 cu. yd. hopper, hi-lift dump, 24 hp gasoline engine. Price with tax - $11, 466. 85 4 . MTI Distributing Co. Toro 4800 HL, 48" sweeping width, 1 1/2 cu. yd. hopper, hi- lift dump, 18 hp gasoline engine. Price with tax - $ 9,408. 21 CONSENT y6 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Nummer, Staff Engineer 71i " SUBJECT: 11th Avenue Storm Sewer Laterals, Project No. 1994-6 DATE: March 29, 1994 INTRODUCTION: Attached is Resolution No. 3970, a resolution approving plans and specifications and authorizes staff to advertise for bids for the 11th Avenue Storm Sewer Laterals, Project No. 1994-6. BACKGROUND: On February 9, 1994 the City Council of Shakopee ordered the preparation of plans and specifications for the 11th Avenue Storm Sewer Laterals Project. The plans and specifications have been completed and are available for review by Council. This project consists of installing storm sewers on 11th Avenue, from Tyler Street to Adams Street (C.R. 15). The street will be patched and overlayed after the storm sewer work has been completed. ALTERNATIVES: 1. Adopt Resolution No. 3970. 2. Deny Resolution No. 3970. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3970, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for 11th Avenue Storm Sewer Laterals, Project No. 1994-6 and move its adoption. DMN/pmp MEM3970 RESOLUTION NO. 3970 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For 11th Avenue Storm Sewer Laterals Project No. 1994-6 WHEREAS, pursuant to Resolution No. 3946 adopted by City Council on February 9, 1994, David E. Hutton, Public Works Director has prepared plans and specifications for the improvement of 11th Avenue by storm sewer laterals and has presented such plans and specifications to the Council for approval. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk • Approved as to form: City Attorney MEMO TO: City Council FROM: Dave Hutton, Public Works Director SUBJECT: County Road Projects DATE: April 5, 1994 DISCUSSION: There are a number of County projects coming up which will require City cost participation, per the existing cost participation policy with the County. (i.e. County Roads 15, 18, 77 and 16 are all scheduled for construction either in 1994 or 1995). The Scott County Highway Engineer has requested that the City Council discuss several issues. Questions regarding the City's cost participation on County projects. 1. Does the City wish to assess for our share of their projects? Currently, per the Scott County cost participation policy, the City must pay for certain items such as: • 100% of all sidewalks • 50% of all curb and gutter • 50% of most storm sewers Scott County Highway Department needs to know if the City plans on assessing for our share of their projects. They need to know for Federal Funding purposes. Items to consider: • This would normally be considered a reconstruction which is 25% assessed. If we desire to assess our share of the project, would it be 25% assessed (of our 50%)? • The County will award the contract, not the City. • An assessment hearing must be held before the project is ordered. Since the County Board orders projects and since this one is already ordered(but not awarded), can we even assess it? • All of their projects are collector streets or greater. Does the Council wish to assess sidewalks on County roads, yet sidewalks on City collectors are not assessed. 2. Does the City want to use State Aid Funds for our share of County projects? The State Aid rules do allow for a City to use its State Aid Funds for off-system expenditures, such as on County roads. Rather than attempt to assess our costs, the City may wish to use State Aid Funds. This would reduce our fund balance for constructing City streets on the State Aid System, though. 3. Does the City wish to grant temporary construction easements to the County free or charge for them? Most temporary easements are for limited time and usually expire within 2 years. ACTION REQUESTED: Staff would propose to develop a policy and adopt it by resolution regarding the above issues,. Prior to preparing the policy, staff is requesting direction on the issues. The county would like some preliminary indication on Item No. 1 above prior to April 15, 1994 so that they can submit the Federal Funding application. DEH/pmp COUNTY MEMO TO: City Council FROM: Dave Hutton. Public Works Director SUBJECT: County Road Projects DATE: April 5, 1994 DISCUSSION: There are a number of County projects coming up which will require City cost participation, per the existing cost participation policy with the County. (i.e. County Roads 15, 18, 77 and 16 are all scheduled for construction either in 1994 or 1995). The Scott County Highway Engineer has requested that the City Council discuss several issues. Questions regarding the City's cost participation on County projects. 1. Does the City wish to assess for our share of their projects? Currently, per the Scott County cost participation policy, the City must pay for certain items such as: • 100% of all sidewalks • 50% of all curb and gutter • 50% of most storm sewers Scott County Highway Department needs to know if the City plans on assessing for our share of their projects. They need to know for Federal Funding purposes. Items to consider: • This would normally be considered a reconstruction which is 25% assessed. If we desire to assess our share of the project, would it be 25% assessed (of our 50%)? • The County will award the contract, not the City. • An assessment hearing must be held before the project is ordered. Since the County Board orders projects and since this one is already ordered (but not awarded), can we even assess it? • All of their projects are collector streets or greater. Does the Council wish to assess sidewalks on County roads, yet sidewalks on City collectors are not assessed. 2. Does the City want to use State Aid Funds for our share of County projects? The State Aid rules do allow for a City to use its State Aid Funds for off-system expenditures. such as on County roads. Rather than attempt to assess our costs, the City may wish to use State Aid Funds. This would reduce our fund balance for constructing City streets on the State Aid System, though. 3. Does the City wish to grant temporary construction easements to the County free or charge for them? Most temporary easements are for limited time and usually expire within 2 years. ACTION REQUESTED: Staff would propose to develop a policy and adopt it by resolution regarding the above issues,. Prior to preparing the policy, staff is requesting direction on the issues. The county would like some preliminary indication on Item No. 1 above prior to April 15, 1994 so that they can submit the Federal Funding application. DEH/pmp COUNTY 15 e__ CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Paul Bilotta, Senior Planner RE: Authorization for City Administrator to Sign the Environmental Assessment Worksheet (EAW) DATE: April 5, 1994 INTRODUCTION AND BACKGROUND: Staff has prepared the required Environmental Assessment Worksheet (EAW) for the proposed Prairie Bend Residential Development by the Sienna Corporation. In order for the Environmental Quality Board to accept the EAW allowing for the initiation of the review process, the report must be signed by an authorized official of the City. The signature certifies that the report has been properly prepared, and that it will be distributed to the appropriate review agencies. Staff has taken the appropriate actions to meet the certification requirements. A copy of the EAW report for the proposed Prairie Bend Residential Development is located in the Planning Department, and is available for you review. ACTION REQUESTED: Offer a motion authorizing the City Administrator to sign the Prairie Bend Residential Development EAW report, and move its approval. Pe:er J. Patchin & Associates, Inc. Vacua: on Consultants .x(612) 895-1205 101 West Burnsvi1:e Park‘ti::y. Suite 200, Burnsville, Minnesota 55337 FAX (612) 895-1521 January 31, 1994 ebeell! ' r 42, Mr. David Hutton City Engineercf0 S614'00 O City of Shakopee 'ti/0 129 South Holmes Shakopee, MN 53379 RE: Proposed Annexation Market Value Benefit Sanitary Sewer, Water, Storm Sewer And Street Improvements Dear Mr. Hutton: Per your request, I am submitting this letter of opinion concerning the market value benefit of sanitary sewer, \%'ater, storm sewer, paved streets, curb and gutter. It is my understanding that those improvements would be retrofitted into an already developed neighborhood. Without undertaking an actual study of the subject neighborhood, we may rely upon our experience in the study of similar neighborhoods. Assuming an average lot size of 15,000 SF to 20,000 SF, the market value benefit of these improvements should be in the range of $11,000 to $13,000 per lot. If a recent Minnesota Court of appeals decision is followed, credit would have to be given each lot owner for the "unamortized" portion of existing cesspools/septic tanks. Under these circumstances, it is likely that the calculated benefit would be no more than $8,000 to $9,000 per lot. As a further comment, I believe that the cesspool/septic tank amortization theory is very bad appraisal practice, in that is pre-supposes that a real estate appraiser may express an opinion about matters in which he/she are not expert (soil conditions, percolation tests, quality and condition of existing underground septic system; etc.). o t visi Since I regard myself as an ethical appraiser value and This,�a possess onothing bout�Ihel facwould that most capable of arriving at such a contrived Y septic systems in such a neighborhood are likely to be in a state of failure, or the proposed project would not have been requested in the first place. If further data is needed, please contact me. Sincerely, PETER J. PATCHIN & ASSOCIATES,/ INC. di eter J. Patn, MAI, CRE President PJP:prj Peter J. Patchin& Associates. Inc. co-KEN,, MINNESOTA RACING COMMISSION Licensing Office(April-October) = :h P.O.Box 315,Shakopee.Minnesota 55379 7825 Washington Avenue South, Suite 800 Telephone:612-496-7739 Fax:612-496-7756 Bloomington, Minnesota 55439 Veterinary Office(April•October)Telephone: 612-341-7555 P.O.Box 315.Shakopee,Minnesota 55379 Fax: 612-341-7563 Telephone'612-496-7753 Fax:612-496-7762 NOTICE OF PUBLIC HEARING Thursday, April 14, 1994 7 : 00 P.M. Shakopee City Council Chambers 129 Holmes Street South Shakopee, MN The Minnesota Racing Commission will conduct a public hearing to receive public testimony regarding the Class A (racetrack ownership) and B (racing) license applications filed by the Canterbury Park Holding Corporation. Testimony at the public hearing will be limited to the licensure matter. Individuals will be requested to limit their remarks to five minutes or less . Persons representing an organization will be requested to limit their remarks to ten minutes or less . Representatives of Canterbury Park Holding Corporation will make a presentation regarding the specifics of the applications. Copies of the applications are available for review at the Racing Commission Office and the Shakopee City Administrator's Office. Persons wishing to provide testimony at the public hearing are encouraged to register in advance by telephoning the Minnesota Racing Commission at 612-341-7555 during business hours (Monday-Friday, 8 : 00 AM to 4 : 30 PM) .