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HomeMy WebLinkAbout03/22/1994 TENTATIVE AGENDA ADJ.REGULAR SESSION SHAKO?EE, MINNESOTA MARCH 22, 1994 LCCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1) Roll Call at 7 :00 P.M. 2] Approval of Agenda 3] Liaison Reports from Councilmembers • 4] Mayor' s Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 7] Approval of Minutes: None 8] Communications: a] Stephen Gauthier, Government Finance Officers Association, regarding Certificate of Achievement for Excellence in Financial Reporting 9] 7:30 P.M. Public Hearings: a] Reassessment for certain properties benefitted by the 1991-3 2nd Avenue Reconstruction Project - Res. 3977 b] New curfew ordinance drafted by the Scott County- Attorney 1 10] Recommendations from the Planning Commission: *a] Final Plat of Calvary Addition located south of Vierling Drive and adjacent to Emerald Lane - Res. No. 3974 *b] Westridge Lake Estates Park Dedication - Res . No. 3976 *c] Preliminary/Final PUD 59 and south of W t3rd Avepublic mini-sorage acil. - Res. located west of Hwy. No. 3975 TENTATIVE AGENDA March 22, 1994 Page -2- 11] Reports from Staff : a) Chaska Interceptor Funding b) Location for Second Fire Station c] Seasonal Building Inspector Position - Res. No. 3979 *d) Approve Bills in the Amount of $282, 699 . 75 e) Downtown Alleys - Memorandum of Understanding f) Park Tractor g) Vierling Drive from CR-15 to Presidential Lane h] Imposing A Franchise Fee On NSP 12) Resolutions and Ordinances: *a) Res . No. 3961 - Resolution of Appreciation to John Drees *b) Res . No. 3962 - Resolution of Appreciation to Barry Kirchmeier *c] Res . No. 3978 - Establishing Municipal State Highway for Viking Steel Road from 4th Ave. to CSAH-16 13) Other Business : a] b] c] 14] Adjourn • Dennis R. Kraft City Administrator 11 - MEMO TO: Honorable Mayor and City Council FROM: Dennis R. :Craft, City Administrator RE: Non_-Agenda =__format_oral items DATE : March 18, 139'.L . Attached are :he .`Marc__ 1 , 1994 minuteso= the Shakopee Coalition. 2 . Attached is correspondence from the Assistant City Administrator to the MN Dept . of Health regarding the exceedance of the nitrate maximum contaminant level at the Eagle Creek Thrift Shoo. 3 . Attached is the Legislative Update for Opt-Cut Transit by George Bentley. 4 . Attached are the November 17, 1993 minutes of the Shakopee Energy and Transportation Committee . 5 . Attached is a memorandum from Shirley Olson, Murphy' s Landinc Executive Director regarding interpreters volunteers living on site at Murphy' s . 6 . Attached is a memorandum from the City Attorney regarding the Law Department' s workload. 7. Attached are the Revenue and Expenditure Reports as of 2/28/94 . 8 . Attached is the Police Newsletter for Council review. 9 . Attached is a memorandum from the Recreation Supervisor regarding Cooperative Trail Grant Application. 10 . Attached are the March 3 , 1994 minutes of the Planning Commission and Board of Adjustment and Appeals . 11 . Attached is the 1993 Annual Report for the Building Inspection Department . 12 . Attached is the 1993 Annual Report for the Recreation Department . 13 . Attached are the unapproved minutes of the March 16, 1994 meeting of the Energy and Transportation Committee . 14 . Attached is a memorandum from the Assistant City Administrator regarding the Stans House Relocation - Project Update. 15 . Attached are the unapproved minutes of the March 16, 1994 Community Development Commission. l OFFICIAL PROCEEDINGS OF THE SHAKOPEE COALITION March 1, 1994 The meeting was called to order at 4 : 30 p.m. by Chairman Judson Kenyon. Members present: Brian Norris, Citizens State Bank; Claude Kolb, Shakopee Lions/Knights of Columbus; Sister Esther Wagner, SACS Schools; Bob Greeley, Shakopee Public Schools; Dave Resch, Scott County Extension; Chuck Dustrud, Scott County Human Services; Irene Sundboom, Front Steps; Judson Kenyon, CAP Agency. CAP AGENCY Judson Kenyon reports March 1st is Food Share month. Christmas in May is going well. This is a volunteer rehab project for older folks who can't complete work. They are going to work on nine houses. One day, Saturday, May 21. Minor repairs, roof replacement, and plumbing. Contact is Kris Dircks at the Chamber. Agency is working on Transitional Housing. They have seven houses currently. Trying to get a home in Shakopee. SACS SCHOOL Sister Esther reports Spring Break is next week. Passion Play is showing at the Middle School on this Thursday, Friday and Saturday. Science Fair and Open House is on March 19 . FRONT STEPS Irene Sundboom reports the house is full. Looking to start a softball league for developmentally disabled in the community. Going to work with Parks and Recreation. EXTENSION SERVICE Dave Resch handed out a responsible lawn care sheet. This is a home study course. Working on non point pollution for Spring Lake and Prior Lake. Personal Power Seminar was held. Programs are being broadcast over satellite. We have a dish at the Scott County Court House. Working with Human Services on flood grants. Will be getting a new educator next week for youth and families. SCOTT COUNTY HUMAN SERVICES Chuck Dustrud reports that construction is underway. Working on a new reception area. Room for jurists is completed. Collaboration grant was received to be split among a number of projects. COMMUNITY EDUCATION Bob Greeley reported boundaries are being proposed for the schools. Spring catalog coming out for Community Education. Next week is Spring Break for schools. KNIGHTS OF COLUMBUS Claude Kolb reports the KC is having a fish fry every Friday night during lent. Served 615 last Friday night. Dinner starts at 5: 30 p.m. Recently held a pancake breakfast for Special Olympics. Tootsie Roll fund raiser is coming up. LIONS Brain Norris reports that the Lions Club held Mid Winter Convention in Mankato. Donated funds for band instruments and cheerleader uniforms. Next meeting of the Shakopee Coalition is scheduled for April 5, 1994 in the Citizens State Bank Community Room at 4 : 30 p.m. Respectfully Submitted Brian Norris Secretary SHAKOPEE March 3, 1994 Mr. Douglas J. Mandy, P.E., Supervisor Minnesota Department of Health Division of Environmental Health 925 Delaware Street SE P.O. Box 59040 Minneapolis, MN 55459-0040 RE: Exceedance of the Nitrate Maximum Contaminant Level Eagle Creek Thrift Shop, Shakopee, Minnesota, PWSID 5700209 Dear Mr. Mandy: I have received the notice of violation in regard to the exceedance of the nitrate maximum contaminate level for the water supply at the Eagle Creek Thrift Shop in Shakopee. Please be advised that the following corrective actions have been taken by the City of Shakopee to insure public safety: 1. Continuous posting at all drinking water taps of the fact that the nitrate levels exceed 10 mg/1 and the potential health effects of exposure. 2. The water will not be available to children under 6 months of age. 3. A water bottling system has been placed in the building and the City is retaining receipts documenting all water purchases. I believe that the corrective actions taken by the City meet the requirements set forth in the Safe Drinking Water Act. If you have any questions regarding the corrective action taken by the City or require additional information, please feel free to call me at 445-3650. rte, Sincerely, B A. Stock Assistant City Administrator CC: Eileen Moran, Scott County Human Services Danelle Kujak, Thrift Shop Manager CJNVTTY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 • FAX 612-445-6718 alMinnesota Department of Health Division of Environmental Health 925 Delaware Street Southeast P.O. Box 59040 Minneapolis, MN 55459-0040 (612) 627-5100 February 15, 1994 Shakopee City Council c/o Mr. Barry Stock, Assistant Administrator 129 East First Avenue Shakopee, Minnesota 55379 Dear Mr. Stock: Subject: NOTICE OF VIOLATION, Exceedence of the Nitrate Maximum Contaminant Level (MCL) , Minnesota Rules, p. 4720.0350. Eagle Creek Thrift Shop, Shakopee, Scott County, Minnesota, PWSID 5700209 The Minnesota Department of Health is responsible for the administration and enforcement of Minnesota Rules, Chapter 4720 for public drinking water supplies. Analytical results of water samples collected from the Eagle Creek Thrift Shop water supply on January 19 and February 4, 1994, found the average nitrate level to be 11 .0 milligrams per liter (mg/l . ) This places the Eagle Creek Thrift Shop water supply in violation of the Safe Drinking Water Act (SDWA. ) As owner of this public water supply, please take the following actions immediately: 1. Water from your water supply must not be available to the public for drinking water or used in food preparation. 2. Post a notice at all potential drinking water outlets warning individuals of the hazards of drinking the water. A copy of the posting notice is enclosed. You can make as many copies of the posting notice as you need. 3. Provide an alternate source of drinking water, such as purchased bottled water, until compliance with the SDWA is regained. Drinking water with a nitrate level above the MCL may cause a condition in infants under six months of age known as acquired methemoglobinemia, or "blue baby" syndrome. This syndrome can be fatal if not recognized and treated. Acquired methemoglobinemia is a result of nitrate being converted to nitrite in the infant's stomach. Nitrite, when absorbed by the blood stream, results in a reduced oxygen carrying capacity which gives the infant a blue appearance. Additional information regarding nitrates in drinking water is enclosed for your information. The following corrective actions are available to the Eagle Creek Thrift Shop to permanently return the water supply into compliance with the SDWA: 1 . Connection to a community water supply. Abandonment of the existing water supply source. 2. Construction of a new well and obtaining satisfactory water quality results. An Equal Opportunity Employer Eagle Creek Thrift Shop -2- February 15, 1994 PWSID 5700209 3. Reconstruction of the existing well to bring the nitrate level below the nitrate MCL. 4. Blending of the water with an approved water supply source to reduce the nitrate level below the MCL. Blending water with a community water supply is not permitted. 5. Treatment of the water supply is an option if a satisfactory drinking water source cannot be obtained. Treatment should be at the point of entry to the water distribution system or centrally located so all drinking water is treated. Treatment options include reverse osmosis and anion exchange. 6. Providing public notification at all potential drinking water outlets, and providing purchased bottled water for drinking water. Receipts must be kept of all water purchases so the name of the bottling company can be identified. This option is discouraged as the public still has access to contaminated water. 7. Under certain circumstances, a variance request can be made to this office that will allow your water system to be used with a nitrate level not to exceed 20 mg/l . A copy of the variance request with necessary conditions are enclosed. If you feel your system meets these requirements, sign and return the letter for the waiver request. Be sure you fully understand and meet the conditions of this request. • You must respond to this office in writing within 45 days of receipt of this letter as to what corrective actions you intend to take and the anticipated time table for completion. No corrective actions shall take place until this office is notified and approval has been given. Upon completion, this office will survey the water supply system to verify that corrective actions have taken place. For questions or assistance, please contact Carol Kephart at 612/627-5175 or me at 612/627-5180. Sincerely, ALJ c9 —S ' `-o(,r l(1/4- Douglas J. Mandy, P.E. , Supervisor Noncommunity Water Supply Program Section of Drinking Water Protection DJM:GGS:sjs Enclosures cc: Eileen Moran, Scott County Human Services Carol Kephart, Metro District Office Sanitarian March 5, 1994 T•EGI SI.ATIVE UPDIATS FOR OPT-OUT TRANSIT By George Bentley The pace at the Legislature is furious, with a huge load of bills awaiting hearings and a very short period in which bills will be heard to meet the schedule of this abbreviated legislative session. There are numerous major issues yet to be worked on, including the nuclear storage request by NSP, crime bills, education issues, metropolitan governance reform, and all funding matters and bonding requests. Some of these issues will not succeed, and some will pass out of the Legislature in dramatically altered form. Still others will face vetoes from the Governor. OPT-OUT LEGISLATION The bill introduced on behalf of opt-out transit which would expand the use of regional transit bonding authority, and would allow continued use of bond proceeds by opt-out transit systems for private vehicle capital contract reimbursement, is awaiting hearings in both the Senate and the House Transportation and Transit Committees. This legislation, HF 1917 (Kelso) and SF 1736 (Belanger), will probably be heard in the Senate Committee on Transportation and Public Transit the week of March 14th. In the House it will probably first be heard in the Transportation Committee's Sub-Committee on Transit, chaired by Rep. Betty McCollum (DFL-North St. Paul), but no date has been set. The first committee deadline is March 25. By that date a bill must clear all policy committees in its house of origin. This means that the opt-out bill must be heard by all policy committees in at least one house by this date. The second committee deadline is March 31. By this date a bill must be heard by all policy committees in both houses prior to 5:00 PM to be further considered. The third committee deadline is April 8. All bills with a financial impact must clear the policy committees in one house by this date to receive further consideration. A bill which does not meet these committee deadlines can be amended to another bill that bears some similarity to the amendment in committee or on the floor of either house. For example, the opt-out bill could be amended to a transportation funding bill, but not to a bill regarding education. Legislative Update - Page 2 At this time the opt-out bill is not receiving any identified opposition, and I am guardedly optimistic we will make the first committee deadline, at least in the Senate. TRANSIT GOVERNANCE The bill which would create an elected Metropolitan Council and would abolish the Regional Transit Board, the Metropolitan Transit Commission and the Metropolitan Waste Control Commission, rolling their duties and employees into the Metropolitan Council, has been introduced in both houses and is quickly proceeding toward its first committee vote in the Senate. SF 2015, authored by Sen. Carol Flynn (DFL-Mpls. ), and HF 2276, authored by Rep. Myron Orfield (DFL-Mpls. ), will be heard in the Senate Committee on Local Government and Metropolitan Affairs on Monday, March 7th, where it is expected to pass by a very narrow margin. It is not known at this time where this bill would be sent after this vote. No hearings have been scheduled in the House at this time. The metro counties are opposing this bill, but would support it if the elected Metropolitan Council language was removed. The AMM is opposing the bill because of the increased powers this bill would give the Metropolitan Council, but it does support an elected Met Council. The Governor has not made any public statements regarding this bill yet, but in discussions with people close to the Governor it would appear he will have a hard time supporting the bill if it contains language creating an elected Met Council, but he would likely sign it if this language was removed. Support for the continued existence of the RTB and the MTC as independent agencies seems to be rapidly eroding in both houses, and in both caucuses. It would appear that if the language creating an elected regional body survives, the bill will probably not become law, and transit governance will remain unchanged for now. However, if the elected Met Council language is striped from the bill in committee, it is likely the RTB and the MTC will cease to exist as of June 1, 1994. The only effects on opt-out transit through this bill is who the funding agency for operations and capital will be, and who will have responsibility for regional transit policy, the RTB or the Metropolitan Council. If this bill is successful, opt-out transit systems will be the only independent public transit systems in the metropolitan area. TRANSPORTATION AND TRANSIT FUNDING Transportation and transit funding requests are starting to be introduced and discussed, at least on a preliminary basis, in committees. The RTB is requesting $11.35 million in supplemental funding to maintain existing services for fiscal year 1995, which begins July 1, 1994. They are also requesting $5.6 million for Vision for Transit services. Legislative Update - Page 3 MnDOT, which operates transit in Greater Minnesota, is requesting $3.6 million in supplemental funding for FY 1995. This request would be reduced to $2.1 million if they are allowed to carry over $1.5 million in unused funds from FY 1994. The MTC is pursuing an additional $2.9 million in supplemental funding, above the RTB request which includes $6.3 million for the MTC, to implement quality improvements in transit operations services for FY 1995. They are also requesting $84.5 million in increased regional bonding authority for 1995 and 1996. These funds would go for MTC fleet replacement and improvements, facilities improvements (i.e. , replace the Snelling garage facility), and MTC computerization. The Governor's FY 1995 budget has provided supplemental funding of $10 million for regional transit, and $2.1 million for Greater Minnesota transit, allowing a transfer of $1.5 million from FY 1994 to the Greater Minnesota transit fund. No other transit funds are provided in the Governor's budget, and no increase in regional bonding for transit is provided in his capital budget. High Speed Bus (HSB) has introduced its legislation in the House, and a Senate companion bill is expected shortly. The bill, HF 2266 introduced by Rep. Mark Mahon (DFL-Bloomington), calls for the creation of a High Speed Bus pilot project within the southwest suburban area. It requests $3.25 million in general fund appropriations to the RTB for HSB operations costs, $8.7 million in increased regional transit bonding for HSB vehicles, transit facilities and capital improvements (mostly related to park and ride lots), and $2.6 million in state bonding authority for capital improvements to highways as part of the pilot program. HSB, which is joint effort between numerous cities, Dakota County, the Minnesota Valley Transit Authority and the Southwest Metro Transit Commission, is intended to improve express bus service to and from the downtown areas and between suburbs, improve circulators within communities, and increase reverse commute services. There is broad support for this concept at the Legislature, but the primary concern will be from where the funding will come. The bonding requests are arriving very late in the game and will face a difficult road. A lot of interest in this proposal exists in the opt-out transit communities, and I will be following its progress through the Legislature very closely. Sen. Keith Langseth (DFL-Glyndon) has introduced two bills which call for changes in transportation and transit funding. SF 2097 would increase funding for statewide transit by legislatively dedicating amounts equal to an unspecified percentage of Motor Vehicle Excise Tax (MVET) collections to the Transit Assistance Fund. At this time it appears he will be calling for an amount between 26 and 30 percent of MVET for transit. This bill would also index the gasoline tax, retroactive to 1988, resulting in an estimated 4.1 cent per gallon increase immediately, and regular increases each year based upon a formula. Legislative Update - Page 4 The other bill introduced by Sen. Langseth, SF 2098, contains the same transit funding language as does SF 2097, increases the gas tax by 5 cents per gallon, and indexes the gas tax effective April 1, 1995, with no retroactivity. Sen. Terry Johnston (IR-Prior Lake) has introduced SF 2055, which would index the gasoline tax retroactively to 1988, and would transfer 17 percent of MVET to the Transit Assistance Fund. None of these broader funding bills have yet been scheduled for committee hearings, but it is certain they will be heard. If they do survive Senate and House committee and floor debates, it is very likely the Governor will veto them because of his "No new taxes" pledge. I will be providing the administrators of the opt-out transit systems a bill tracking document very shortly which will allow easy identification of the status of various bills as they proceed through the Legislature. If anyone is interested in this document you should check with the administrator in your system, or give me a call at 937-3502 (office) or 949-2681 (home). Thank you. MINUTES OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE Regular Session Shakopee, Minnesota November 17, 1993 MEMBERS PRESENT: Drees, Kelly, Reinke, and Schoephoerster MEMBERS ABSENT: Mars and Stafford STAFF PRESENT: Terrie Sandbeck, Assistant City Planner Barry Stock, Assistant City Administrator I. ROLL CALL: Chrmn. Drees called the meeting to order at 7:00 P.M. The roll call was taken as noted above. Also present at the meeting was Mike Berkopec, Division President for Waste Management. II. APPROVAL OF AGENDA: Mr. Stock requested that Item No. 6.b., "Discussion regarding Metro Mobility", be added to the agenda, and that the following two Agenda Items be moved forward: A. Item 4. Refuse Collection Issues; and B. Item 6.b. Discussion regarding Metro Mobility. Motion: Reinke/Kelly offered a motion to approve Mr. Stock's request for changes in the agenda. Vote: Motion carried unanimously. III. APPROVAL OF MINUTES: Chrmn. Drees asked if there were any corrections to the Minutes of the September 15, 1993, meeting. Motion: Reinke/Kelly offered a motion to approve the Minutes of the September 15, 1993, meeting. Vote: Motion carried unanimously. IV. REFUSE COLLECTION ISSUES: Chrmn. Drees introduced Mr. Barry Stock, Assistant City Administrator; and Mr. Mike Berkopec, Division President for Waste Management. Mr. Stock stated that the City currently has a contract with Waste Management for the collection of refuse and recyclables for single family, duplex, and tri-plex residential units within the Shakopee Urban Service Area (the area north of the proposed southerly bypass). The owners of residential property larger than this, and owners of property outside of the Urban Service Area may contract with the refuse collectors of their choice. He stated that, in the past, Shakopee Services has been providing refuse collection services to residential customers within the Urban Service Area. They were "grandfathered in" as the operator within the Urban Service Area because they had been operating within the area prior to the adoption of the City Refuse Collection Ordinance. He added that, last month, Waste Management acquired Shakopee Services, so the City no longer has the problem of having two residential refuse collectors within the Urban Service Area. Mr. Stock stated that Waste Management has recently selected an alternative site in which to dispose of refuse. The new site offers a lower tipping fee than the site previously utilized by Waste Management. The result is that Shakopee residents could receive a rate reduction of$1.00 per month on the 64 gallon rate, and 22 cents per month on the 32 gallon rate. However, with the impending Scott County Ordinance requiring the disposal of all waste collected in Scott County at the NRG facility, City staff is concerned that refuse disposal rates could increase significantly when the NRG facility is in operation. Rather than creating confusion with customers and a rate roller coaster ride,the Energy and Transportation Committee may want to discuss maintaining the current rate levels regardless of the actual tipping fee experienced by Waste Management at their new disposal site in McLeod County. If the hauler is required to dispose of refuse at the NRG facility, disposal rates for the actual household would increase by over $2.00 per month. The establishment of an escrow fund would allow the City to collect the rate differential now and gradually phase in a rate increase over a period of time to the time when the NRG facility goes on line. Mr. Stock introduced Mr. Mike Berkopec, Division President for Waste Management. Mr. Berkopec distributed a brochure entitled, "The Waste Management Recycle America System" to the Committee members as an informational item. Mr. Berkopec stated that the City of Shakopee's solid waste management program continues to be a leader in Scott County, and that Shakopee residents currently recycle over 28% of their solid waste within the recycling program. He added that the City has been exceeding Scott County's recycling requirements, and should take credit for their support of that program. Mr. Berkopec described the history of landfill use within the City. He stated that their most recent disposal site closed in the first part of October, and that they are now using a new site near Biscay, Minnesota in McLeod County. He added that this site is in full compliance with all applicable State and Federal regulations, and has both a leachate collection system and a 60 ml. High Density Polyethylene (HDPE) liner. The site currently offers a gate rate that is $13.70 per ton less than the current contract disposal rate of$56.36. The result for Shakopee is a per home rate reduction of$1.00 per month on the 64 gallon rate, and $.22 per month on the 32 gallon rate. The new rates would be $12.53 and 11.73 respectively. He added that, given the move toward mandatory disposal at NRG by Scott County, this new rate may not hold for very long. He stated that he has been informed by Scott County officials to expect new ordinances that require processing of all waste collected in the county at the NRG facility by the spring of 1994. He expects that the new regulations would increase disposal fees to between $60.00 and $75.00 per ton. The worst case scenario would increase household rates to over $2.00 per month compared to rates at the new site in McLeod County. Discussion regarding flow control regulations and enforcement took place. The Committee expressed concern with a clause in the contract which allows only one rate re-opener every six months. If the rate is reduced at this time, and the NRG facility requirement takes effect within that six month time frame, another rate re-opener could not occur until the six month time frame has expired. The committee stated that they would be in support of another rate re-opener within that time frame to offset the additional costs to the refuse collector. However, Reinke stated that this clause in the contract could be used as leverage in that the City could continue to use the existing site at the reduced rate until the six month time period has expired. All of the committee members expressed support for passing the current cost savings onto the customers, despite the fact that the costs may need to be increased in the near future. Motion: Reinke/Kelly offered a motion to recommend to the City Council that the refuse collection fee schedule be amended to decrease rates by $1.00 per month on the 64 gallon rate, and $.22 per month on the 32 gallon rate. Vote: Motion carried unanimously. V. DISCUSSION - METRO MOBILITY: Chrmn. Drees introduced Agenda Item No. 6.b., Discussion regarding Metro Mobility. Mr. Stock stated that Metro Mobility will soon be discontinued within Scott County. If this is discontinued, the City of Shakopee may have to address this service through their own transportation system. Reinke suggested that, if this service is discontinued, the portion of the real estate taxes that goes to pay for this service should not be paid to the Regional Transit Board (RTB). He added that there should be some changes made in the RTB laws. Mr. Stock stated that he would share this with the RTB and Minnesota Valley Transit. Chrmn. Drees introduced Agenda Item No. 3, Policy Regarding Reimbursement to Forgotten VanPool Riders (Proposed Policy No. 25. He reminded the members that at the September meeting, the Committee discussed the development of a policy to reimburse forgotten VanPool riders. At that meeting, the Committee concluded that the policy should require the forgotten rider to try to catch another VanPool first. If the error is the fault of the driver, there would be a reimbursement, but if it is the fault of the driver, no reimbursement would be provided. He added that staff has prepared a proposed policy based upon this discussion. Discussion on the proposed policy took place. Proposed Policy No. 25 states: 1. If a Van Pool rider finds that the Van Pool has not picked them up at their prearranged time and place, the rider should call one of the other Van Pool drivers to attempt to obtain a ride from another Van. All Van Pool drivers are responsible for providing copies of updated lists of the names of other Van Pool drivers as they become available from staff. 2. If the Van Pool rider finds that a ride from another Van Pool is not possible, and the error is the fault of the Van Pool driver, staff will provide the rider with a coupon for a one free week of Van Pool Rides. If the error is the fault of the rider, no reimbursement will be provided. • Motion: Reinke/Schoephoerster offered a motion to adopt Energy and Transportation Policy No. 25. Vote: Motion carried unanimously. VI. NON-AGENDA INFORMATIONAL ITEMS: The Committee discussed the Non-Agenda Informational Items, including recent VanPool promotional activities and expenditures, the recent development of a new VanPool route by Minnesota Valley Transit, and the proposed one year extension of the VanPool Contract. Motion: Reinke/Kelly offered a motion to extend the contract with Van Pool Services (VPSI) for another year, to April 15, 1995. • Vote: Motion carried unanimously. VII. OTHER BUSINESS: Chrmn. Drees stated that the next meeting will be scheduled for January 19, 1994. VIII.ADJOURNMENT: Motion: Reinke/Schoephoerster moved to adjourn the meeting. Vote: Motion carried unanimously. The meeting adjourned at 8:31 P.M. *S MEMO MURPHY ' S LANDING DATE: March 10, 1994 TO: Tennants of ` Iur hy' s Landing FROM: Shirley Olson 'xec t ve Director RE: Interpreter Volunteers living on site at Murphy's In accordance with the new lease with the City of Shakopee which allows Minnesota Valley Restoration Project (MVRP) to occupy the current site, all tennants living in unimproved locations must vacate the property as of May 1, 1994 . This includes but is not limited to the following locations : • Granery Berger Farm Harms House O 'Connor House • It is expected that current tennants will move out in an orderly fashion and that all properties and artifacts belonging to MVRP will be left in a clean and maintained condition. In addition, all personal posessions of the tennants must be removed from the site . Those posessions which are not removed from the site will become the property of MVRP . Tennants are required to give the Executive Director a move out date in writing no later than April 15 . copies to : Dick Mendenhall, Gerry & Shelly Barker, Cindy Lanphear & Udo Schwenzig, Eric Wenger & Deanna Welch Dennis Kraft, City of Shakopee John Manahan, Board President, MVRP MEMO MURPHY ' S LANDING DATE: March 10, 1994 TO: Tennants of Murphy' s Landing FROM: Shirley Olson, Executive Director RE: Interpreters/Volunteers living on site at Murphy' s As of May 1, 1994, the following policy will be instituted at Minnesota Valley Restoration Project (MVRP ) regarding employees/volunteers living in the designated rental units at the Landing: All leasees of MVRP will be assesed a fair and equitable monthly fee for rental of the property. This rental amount will be reviewed and determined at the March 17, 1994 meeting of the MVRP Board of Directors . In no case will services rendered to MVRP be exchanged for rent . Exceptions to this policy will be one (1) designated rental unit to be used expressly for 24 hour security on site . At the cuttrent time this is designated as the Ryan property. This shall be a designated combination of rent and credit as determined by the Board of Directors . This policy also does not intend to eliminate the one ( 1 ) caretaker agreement of the designated rental units . copies to : Pat & Kim Doss Smith, Maryann Johnson, Deanna Geer, Nan Nesbit, Wenzel Koenig, John Zahradka Dennis Kraft, City of Shakopee John Manahan, Board President, MVRP MEMO MURPHY ' S LANDING DATE: March 10, 1994 TO: Employees & Tennants of Murphy' s Landing FROM: Shirley Olson, Executive Director • RE: Vehicle Registration In order to maintain the security and appearance of MVRP we are requiring all employees and tennants to fill out the attached vehicle registration forms and return them to the MVRP office no later than March 17, 1994 . If a tennant owns more than one (1 ) vehicle, a separate form should be filled out for each. • If any one unit intends to register more than two ( 2 ) vehicles, aranngements must be made with the Executive Director . All vehicles on site are expected to be in generally good and working condition and in no case will abandoned vehicles be left on the site . Any vehicles which are not registered and left on site overnight after May 1, 1994, will be removed at the owner ' s expense . copies to : Pati & Kim Doss Smith, Byron Nelson, Maryann Johnson, Evelyn 3h, Lonnie Meyer & Barb Elmore, John Zahradka, Deanna Geer, Nan Nesbit, Wenzel Koenig, Dick Mendenhall, Gerry & Shelly Barker, Cindy Lanphear & Udo Schwenzig, Eric Wenger & Deanna Welch, Lynn -1-3t Dennis Kraft, City of Shakopee John Manahan, Board President, MVRP MINNESOTA VALLEY RESTORATION PROJECT VEHICLE REGISTRTION FORM NAME APARTMENT UNIT/ STAFF POSITION MAKE AND MODEL OF VEHICLE LICENSE PLATE NUMBER DATE SIGNATURE MINNESOTA VALLEY RESTORATION PROJECT VEHICLE REGISTRTION FORM NAME APARTMENT UNIT/ STAFF POSITION MAKE AND MODEL OF VEHICLE • LICENSE PLATE NUMBER DATE SIGNATURE • • MINNESOTA VALLEY RESTORATION PROJECT V E HI ILE REGI STRTI ON FORM NA2 APARTMENT UNIT/ STAFF POSITION MAKE AND MODEL OF VEHICLE LICENSE PLATE NUMBER • DATE SIGNATURE 4 6-7 MEMORANDUM TO: MAYOR AND MEMBERS OF THE CIT/Y COUNCIL FROM: Karen Marty, City Attorne}� "'1 DATE: March 7, 1994 RE: Workload Attached is a listing of court appearances, both in total and with a breakdown as to the type of appearance. As you can see, the court workload continues to increase. Pat and I both are in court on most Mondays, and some other days, due to the continuing high volume of cases. Also attached is a listing of total 1993 court appearances . We averaged 39 cases per month in 1991, the first full year I was here . We averaged 63 cases per month in 1993 . A monthly project report also is attached for your information. The zoning ordinance continues to utilize a surprising amount of my time. KEM:bjm [7MEMO] Attachments MONTHLY PROJECTS PROGRESS REPORT LAW DEPARTMENT - Civil Projects Project Start End Date Status and Comments Zoning ordinance 3/93 4/94 Proceeding well at City Council committee of the whole meetings Murphy' s Landing 12/93 3/94 Proposed revisions going lease to City Council in March Pawn shop ordinance 2/94 4/94 In second draft, will come to City Council soon SPUC water tank 1/94 4/94 Title review underway site acquisition NSP franchise 11/93 6/94 Waiting for comment from negotiation NSP on language to replace expired franchise Subdivision 5/92 7/95 On hold due to other regulations pressing projects 1994 City Code 1/94 4/94 On hold due to other update pressing projects [7MEMO] v a M c1 e44016 Q.!.l•Si l W:06\\\\\!!!!!!!W'W►////. w/////////////////rr/r///////r///.%rr//////// .--e !.NN .!!.t.. :.!\\\\\\\\\\N1!////////• '////7////////////////////// V . v r. 4-4v 4 M as Ai //////////////////////////// ///////////"//////////,^'" :4:•:•:..X.:!?,•:•:•:•:•:•:•::Q\\\�\\\\\\i::Y/////////i! %///////////////,///////////.%//////////. v1 \\\\ 1 a c) W -/r///// /////7.6'7/ o" !i!i!is!o!i!SiiiiiIiiiiii/////////i-//\ /..1 �,//////// . 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The purpose of the Grants is to accelerate development of trail linkages . It will assist local communities in linking their trail system to planned and existing state trails and other recreation facilities . Grants are awarded on a 50/50 match to local units of government . The maximum permissible reimbursement grant per project application is $50, 000 . The minimum is $5, 000 per apllication. Last Fall, staff submitted an application for a $50, 000 grant to connect the Minnesota Valley Trail System to the City' s Upper Valley Drainageway Trail System. We recently received word (unofficially) that we will be awarded the funds for this project . The proposed project would be initiated in 1995 . The project should be included in the 1994 CIP for construction in 1995 . Detailed Project Description Starting from the north near the Minnesota River, the Minnesota Valley trail crosses through the City' s Veterans Memorial Park and will extend east to Fort Snelling. The City' s plan is to connect the Minnesota Valley Trail System with the City' s Upper Valley trail system by routing the trail to the south, through the underpass of State Highway 101 to a service road Viking Steel Rd. ) on the southside of the highway. The trail will then travel east along the service road to Sarazin Street (located in Prairie Bend PUD) where it will traverse along Sarazin Street to County Road 16 . From County Road 16, the trail will head south adjacent to Hauer Trail and east where it intersect with the existing Upper Valley Drainageway Trail . The developer of the Prairie Bend (PUD) has agreed to construct the trail through that Development to meet Park Dedication Requirments . The cost through Prairie Bend is estimated at $35, 000 . Estimated Project Cost Survey/Engineering $11, 000 Grading 44, 000 Decking (for underpass) 30, 000 Asphalt 25, 000 Prairie Bend (PUD) 35, 000 Total $145, 000 Project Cost Breakdown City' s cost $60, 000 Trail Grant reimbursement 50, 000 Developer' s cost 35 , 000 Total $145, 000 Oce OFFICIAL PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 3, 1994 MEMBERS PRESENT: Madigan, Kelly, Mars, Joos, Christensen, DuBois MEMBERS ABSENT: Zak STAFF PRESENT: Lindberg Ekola, City Planner Terrie Sandbeck, Assistant Planner Debra Zabel, Recording Secretary I. ROLL CALL Chrmn. Mars called the meeting to order at 7 : 30 p.m. The roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was approved as presented. III. APPROVAL OF THE FEBRUARY 3, 1994, MEETING MINUTES The minutes were approved as presented. IV. RECOGNITION OF INTERESTED CITIZENS Chrmn. Mars recognized anyone in the audience wishing to speak on any item not on the agenda. There was no response. The meeting was temporarily recessed until after the Planning Commission meeting for the Election of Officers. The meeting was reconvened at 10:45 p.m. VII. OTHER BUSINESS: ELECTION OF OFFICERS The City Planner stated that the Board of Adjustments and Appeals needed to vote for a Chairman, Vice Chair and a Second Chair. Motion: Christensen/Kelly moved to nominate Bill Mars as Chairman. Vote: Motion carried unanimously. Motion: Christensen/Joos moved to nominate Joe Kelly as Vice Chair. Vote: Motion carried unanimously. Motion: Joos/Madigan moved to nominate Ms. Christensen for Second Chair. Vote: Motion carried unanimously. VI. ADJOURNMENT The meeting was adjourned at 11: 50 p.m. OFFICIAL PROCEEDINGS OF THE PLANNING COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 3, 1994 MEMBERS PRESENT: Madigan, Kelly, Mars, Joos, Christensen, DuBois MEMBERS ABSENT: Zak STAFF PRESENT: Lindberg Ekola, City Planner Terrie Sandbeck, Assistant Planner Debra Zabel, Recording Secretary I. ROLL CALL Chrmn. Joos called the meeting to order at 7 : 35 p.m. The roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was approved as noted. III . APPROVAL OF THE FEBRUARY 3, 1994, MEETING MINUTES The minutes were approved as presented. IV. RECOGNITION OF INTERESTED CITIZENS Chrmn. Joos recognized anyone in the audience wishing to speak on any item not on the agenda. There was no response. V. APPROVAL OF CONSENT AGENDA Item 8 , Final Plat of Calvary Addition, was removed from the consent. No other items were listed on the Consent Agenda. VI. PUBLIC HEARING CONTINUED: TO CONSIDER THE PRELIMINARY PLAT OF EAGLE CREEK BLUFF ADDITION, LOCATED EAST OF CR 18 AND SOUTH OF BOILING SPRINGS LANE. The Assistant City Planner provided a brief summary of this matter stating that during the review, it was assumed that Wetland No. 5 was exempt. However, it was recently determined that this may not be the case. The applicant is requesting a time extension in order to redesign the preliminary plat due to this determination. Staff is recommending the Planning Commission accept the applicant's time extension request, and continue the public hearing to the first meeting after the submittal and review of the revised plans. Mr. Hutton explained that sequencing is used for the wetlands projects. The developer must first try to avoid all wetlands with the design of the plat. If they cannot be avoided, then every effort must be made to minimize the impact. The last resort would be to replace the wetland, which takes a minimum Minutes of the Page- 2 Shakopee Planning Commission March 3, 1994 of 90 days. Mr. Hutton stated that it is the developer's responsibility to find alternative designs to avoid the wetlands, and also to find documentation of wetlands that may be exempt. Chrmn. Joos commented on the letter received by Klaus Van Zee requesting the continuation of the public hearing. Motion: Madigan/Christensen moved to accept the time extension request, and continue the public hearing regarding the Application for Approval of the Preliminary Plat for the proposed Eagle Creek Bluff Addition until the proposal meets the requirements of the Wetlands Act of 1991. Vote: Motion carried unanimously. VII. PUBLIC HEARING CONTINUED: TO CONSIDER THE PRELIMINARY PLAT OF RIVERVIEW ESTATES 2ND ADDITION, LOCATED AT THE NORTHEAST CORNER OF THE INTERSECTION OF COUNTY ROAD 18 AND COUNTY ROAD 16 The City Planner provided a brief presentation and stated that there are conditions being recommended by Staff on the subdivision. He stated that Outlot A, which had been identified on the Preliminary Plat drawing as right of way for CR 18, is not required to be dedicated, according to legal counsel. Staff is recommending approval of the preliminary plat with the amended conditions as noted. Mr. James Hill, Jr. , representative of the applicant, stated that the applicant does consent to the conditions as submitted by the City, except for condition number six. The City Planner read the revised condition into the record: "Prior to the approval of the Final Plat, grading and drainage plans, stormwater calculations, and an erosion control plan must be submitted and approved by the Engineering Department. Approval of the stormwater management plan shall include verification the Scott County will accept the responsibility for relocating the proposed drainage poind in the future CR 18 right-of-way. If Outlot A is not acquired by Scott County as right-of-way for CR 18, the adjacent lots shall absorb Outlot A into their own lots. " Mr. James Hill stated that the applicant objects to the first statement regarding approval of the storm water management plan, and asked that the sentence be dropped for two reasons. Minutes of the Page- 3 Shakopee Planning Commission Match 3, 1994 One, the County can purchase the Outlot at any time they feel necessary. Two, CR 18 may not be improved. He stated the County has indicated acquisition of the property around Outlot A. He stated that even if CR 18 was not developed, the plans would not change. Mr. Hill stated that Outlot A is only identified on the plans as right-of-way due to the fact that the County wished to acquire Outlot A. Mr. Hutton stated that the amended condition came from the applicant's submittal of the Grading and Erosion Control Plans. He stated that Staff would like verification of the County's intent before allowing a storm water detention pond to be located in a future right-of-way. The City Planner stated that time frame for acquisition is three months. He stated the applicant has two options, 1) a time extension on the terms and conditions, or 2) request a revision to the condition that acquisition not go through in timely fashion. Mr. Hill stated that the County would not proceed with the issue of storm water in conjunction with the negotiations and acquisition of Outlot A. He stated that he would like to conclude the matter this evening rather than continuing the public hearing. Comm. Christensen commented that the applicant can try to resolve this matter with the City Council, or with the County. Chrmn. Joos stated that he would like something in writing from the County engineer. Comm. Kelly stated that the Outlot is not right-of-way and is not officially mapped. The property is owned by a private developer, who is trying to develop property in a timely basis. The County doesn't own this land, they can buy it. He commented that he did not want to take rights away from the developer without any legal advice. Motion: Mars/DuBois moved to close the public hearing. Vote: Motion carried unanimously. Mr. Hutton stated that the pond does not meet all the requirements by the city. Comm. Mars stated the applicant has taken care of the run off on his own property and if the County disrupts that process then the County should be responsible. Minutes of the Page- 4 Shakopee Planning Commission Mangy 3, ]994 Comm. Kelly commented that this is not a County decision to determine if this project should proceed. He stated that it should not be a County decision and that if the County wanted to revisit the storm water issue they could do that at their expense. Motion: Christensen/Madigan offered a motion recommending the approval of the Preliminary Plat for Riverview Estates 2nd Addition subject to the conditions. Vote: Motion failed with Comm. Kelly, Mars, and DuBois opposing the motion. Motion: Kelly/DuBois offered a motion recommending to the City Council the approval of the Preliminary Plat for Riverview Estates 2nd Addition subject to all the recommended conditions, deleting sentence two of condition six. Vote: Motion failed with Comm. Madigan, Joos, and Christensen opposing the motion. Comm. Christensen suggested tabling the item until a full Planning Commission was present to vote on the motion. Mr. Hill stated that the applicant was willing to accept the conditions as recommended by staff and take it to the City Council. Motion: Christensen/Madigan offered a motion to consider the recommendations concerning Preliminary Plat for Riverview Estates 2nd Addition and move to recommend approval subject to the conditions as recommended by staff. Comm. Christensen removed her motion from the floor. Comm. Mars stated that the applicant meets all the criteria of the Planning Commission and therefore, this matter should be taken to the City Council. Motion: Mars/Christensen offered a motion to recommend to the City council the approval of the Preliminary Plat for Riverview Estates 2nd Addition, subject to the following conditions: 1. Approval of the title opinion by the City Attorney. 2 . Execution of a Developer's Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of Shakopee Public Utilities. b. Electrical system shall be installed in accordance with the requirements of Shakopee Public Utilities. Minutes of the Page- 5 Shakopee Planning Commission March 3, 1994 c. Local streets within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. d. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 per sign (1 x $250. 00 = $250. 00) . e. Cash payment in lieu of park dedication shall be required. The Park Dedication fees shall be deferred on a lot by lot basis and are to be paid prior to the release of each principal structure building permit. 3 . The developer shall enter into an access agreement as follows: No direct access from the individual lots onto CR 18 and/or CSAH 16 will be allowed for Lots 1, 7, 8, 9, and 10 of Block 1. Access rights shall be limited by dedicating to the City the access rights in the access agreement, and these access limitations shall be shown on the Final Plat. 4 . Approval of the preliminary plat is contingent upon the applicant receiving a Certificate of Exemption (Wetlands Conservation Act of 1991) . 5. Prior to the approval of the Final Plat, final construction plans for all public improvements must be approved by the Engineering Department. 6. Prior to the approval of the Final Plat, grading and drainage plans, stormwater calculations, and an erosion control plan must be submitted and approved by the Engineering Department. Approval of the stormwater management plan shall include verification that Scott County will accept the responsibility for relocating the proposed drainage pond in the future CR 18 right-of-way. If Outlot A is not acquired by Scott County as right-of- way for CR 18, the adjacent lots shall absorb Outlot A into their own lots. 7 . Approval of the Preliminary Plat is contingent upon receiving an approved Entrance Permit from Scott County Highway Department for Kelly Circle. 8 . The applicant shall submit verification that the Minnesota Pollution Control Agency has approved the N.P.D.E.S. Stormwater Permit for the proposed subdivision prior to the recording of the Final Plat. 9 . The applicant shall provide the locations of the required drainage and utility easements for each of the lots on the final plat. 10. The developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. Page 6 - Minutes of the MarcP 3, 19 6 Shakopee Planning Commission 11. The developer must delineate all areas proposed for the location of on-site sewers and protect them from encroachment during the construction process. 12 . The developer shall be responsible for grading of the plat as shown in the grading, drainage and erosion control plans. 13 . No building permits shall be issued for Outlot A. 14 . The ownership of Outlot B shall be conveyed to the owner of Lots 3 through 5, Block 1. The owner of these lots shall be responsible for the maintenance of Outlot B. No Building Permits shall be issued for Outlot B. 15. Prior to the approval of any Building Permits for the proposed subdivision, Outlot B must be landscaped by the developer with low maintenance, long-term, perennial plantings. 16 . Residential units located on Lots 1-4 and Lots 8-10 must be situated so as to provide for future lot splits to accommodate future development if city sewer and water service is provided. Vote: Motion carried, with Comm. Kelly and DuBois opposing the motion. VII. FINAL PLAT: TO CONSIDER THE FINAL PLAT OF CALVARY ADDITION, LOCATED SOUTH OF VIERLING DRIVE AND ADJACENT TO EMERALD LANE. The Assistant Planner gave a brief overview of the plat. She stated that Staff is recommending in the staff report approval of the final plat subject to six conditions, plus the addition of a condition number 7 . Mr. Jerry Becker, 1088 Jefferson Street, asked whether the elevation or the width of the easement should be changed. Mr. Hutton stated that originally the elevation was set for the pond, but segments are needed to expand the easement toward the driveway to the north and west. The purpose of this is to get the entire pond into the easement. Mr. Hutton stated that the parking lot can be on the easement, but no structures are allowed. He stated that 90 percent of the pond is not on the applicant's property and he would be requesting the City Council to review this issue to determine if the pond should be moved by the City. Motion: Christensen/Madigan moved to recommend to the City Council the approval of the Final Plat for Calvary Addition, subject to the following conditions: 1. Approval of the title opinion by the City Attorney. 2 . Execution of a Developer's Agreement for construction of required improvement: Minutes of the Page- 7 Shakopee Planning Commission March 3, ]994 a. The developer shall agree to pay for the construction of a 5 foot wide sidewalk along the south side of the Vierling Drive right-of-way, along the northern edge of the plat, at such time as the City constructs the sidewalk. b. The Park Dedication Requirement shall be a cash payment in lieu of park land, and the Park Dedication fee shall be due at the time of Final Plat approval. 3 . The applicant shall construct a continuous noise mitigation barrier along the south side of the site to reduce the noise impact from the TH 101 Bypass upon the church and upon the residential areas adjacent to the church site. The maximum nighttime sound level shall be 55 dBA (L10) . 4 . The developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. 5 . Final Construction Plans, Grading and Drainage Plans, and an Erosion control Plan must be submitted and approved by the Engineering Department prior to approval of the Final Plat by the City Council. 6. The developer shall be responsible for grading of the plat as shown in the drainage plan. 7 . A revised Final Plat drawing which expands the proposed drainage and utility easement for the pond shall be submitted by the developer, and approved by the Engineering Department prior to the approval of the Final Plat by the City Council. Vote: Motion carried unanimously. IX. PUBLIC HEARING CONTINUED: TO CONSIDER AN APPLICATION FOR A CONDITIONAL USE PERMIT TO LOCATE A CHURCH WITHIN A MID-DENSITY RESIDENTIAL ZONING DISTRICT. THE SITE IS LOCATED SOUTH OF VIERLING DRIVE, ADJACENT TO EMERALD LANE. The Assistant Planner stated that a church is a conditional use in this zone and that Staff is recommending approval of the conditional use permit. She stated that one of the conditions of the final plat requires the applicant to construct a berm along the southern border of the property. Motion: Madigan/Mars moved to close the public hearing. Vote: Motion carried unanimously. Minutes of the March g Page 19943, - 8 8 Shakopee Planning Commission Motion: Christensen/DuBois offered a motion to approve the Conditional Use Permit Resolution No. PC-677, subject to the following conditions: 1. Approval of the Conditional Use Permit is contingent upon approval of the Stormwater Management Plan and runoff calculations by the Shakopee Engineering Department. 2 . Approval of the Conditional Use Permit is contingent upon the approval of the Final Plat for the Calvary Addition by the City Council, and the recording of the plat with the Scott County Recorder's Office. Vote: Motion carried unanimously. X. PUBLIC HEARING CONTINUED: TO CONSIDER THE PRELIMINARY DEVELOPMENT PLAN FOR THE PRAIRIE BEND PLANNED UNIT DEVELOPMENT, LYING SOUTH OF EAST 4TH AVE. AND SOUTH AND WEST OF THE R.C. HALL. The City Planner provided a brief presentation regarding the PUD. He stated that an issue before the Commission has to do with the EAW. He stated that the City attorney reviewed the process and that an EAW would be required. The purpose for the worksheet is to provide information on whether or not an EIS should be completed. Staff is recommending this public hearing be continued until the information can be provided to the Planning Commission. He stated that when the number of multi family homes increased, the EAW became required. Mr. Jim Johnston, developer, stated that they did not feel the continuation was necessary and they are concerned about the time frame due to the EAW. He stated that the City Council has ordered a feasibility report on the roadway access and the Park Commission discussed the trail construction. He stated that stopping the process at this point causes problems for the Lenzmeier family. He stated that they are also constructing assisted living units for seniors and the developer of that project needs to have a time limit for loan purposes. Mr. Ekola stated the EAW process takes two to three months when using consultants. He stated that the process was triggered by the number of dwelling units. He stated that legal council recommended that this not be allowed to go forward. An option would be for the preliminary PUD and the final PUD to move forward concurrently in April or May. Mr. Ekola described the EAW process to the Commission. Page Minutes of the - 9 March 3, 1994 Shakopee Planning Commission Comm. DuBois stated this waiting period would be a burden to the developer. Mr. Ekola stated the primary reason for the EAW is for a scoping review for whether or not an Environmental Impact Statement (EIS) is necessary. He stated that the worksheet will be reviewed by the DNR, transportation agencies, and water management agencies, etc. Comm. Christensen stated that she would vote for the EAW worksheet being prepared and requested Staff to bring monthly updates of the final PUD to the Planning Commission to keep them informed of the process and to eliminate a delay of the project. Chrmn. Joos suggested approving the preliminary development plan, with the condition that there be no negative comments on the EAW. Motion: Christensen/Madigan moved to continue the public hearing until the completion of the Environmental Assessment Worksheet. Jim Resop, Gonya Land Company, stated that the process of a development starts long before the Planning Commission process begins. He stated that time is of the essence. He stated that soil tests have been done with no indication of any problems. Vote: Motion carried with Comm. DuBois opposing the motion. Mr. Johnston stated that a formal submittal of the final development plan has been completed and that the issues raised in the staff memo of January 25 have been addressed. Chrmn. Joos recessed the Planning Commission meeting at 9 : 15 p.m. for a short break. Chrmn Joos reconvened the Planning Commission meeting at 9: 26 p.m. XI. PUBLIC HEARING CONTINUED: TO CONSIDER THE PRELIMINARY AND FINAL DEVELOPMENT PLANS FOR THE PLANNED UNIT DEVELOPMENT OF A PUBLIC MINI—STORAGE FACILITY, LOCATED WEST OF HWY. 169 AND SOUTH OF W. 3RD AVE. The Assistant Planner provided a brief presentation regarding the request by the applicant. The applicant would need approval of two variances from the Zoning Ordinance to complete the project. The first from Section 1103 Subd. 3C, and the second from Section 1140 Subd. 2C. Staff recommends -10 Minutes of the March 3,Page-10 Shakopee Planning Commission 1994 approval of the request with number 5a. of the recommended conditions being deleted due to its completion. Tony Sadat, 7575 Scott Terrace, Eden Prairie, and David Darrell, architect, described the proposed units. He stated that 90 percent of the items Staff recommended have been completed and the others are in the process. Motion: Mars/Christensen moved to close the public hearing. Vote: Motion carried unanimously. Motion: Christensen/DuBois moved to recommend the approval of the Preliminary and Final Development Plans for the Public Mini-Storage Planned Unit Development to the City Council, subject to the following conditions: 1 . The following variances from the Zoning Ordinance are approved: A. Section 11. 03 , Subd. 3 .C, regarding Lot Provisions, which states, "Except in the case of planned developments as provided for hereinafter, not more than one principal building shall be located on a lot" . B. Section 11.40, Planned Unit Development (PUD) , Subd. 2 .0 which states that PUD sites must be served by City water and sewer services except in the R-1 and Shoreland zones. Since City services are not available to this site, the applicant is proposing to install a well and a septic system for the office / shop structure. 2 . The following procedural actions must be taken: A. A Development Agreement stating the conditions of approval of the Planned Unit Development must be filed with the Scott County Recorder. 3 . The following must be approved prior to approval of the Preliminary and Final Development Plans by the City Council: A. The Stormwater Management Plan, including the stormwater calculations and ponding design, must be approved by the City Engineer prior to the approval of the PUD by the City Council. B. Approval of the design plans for the on-site sewage system by the Building Department is required prior to the approval of the PUD by the City Council. 4 . The following must be completed prior to the recording of the Final Development Plan with the Scott County Recorder's Office: A. The applicant shall submit verification that the Minnesota Pollution Control Agency has approved the NPDES Stormwater Permit for the proposed -11 Minutes of the March 3,Page -11 Shakopee Planning Commission 1994 subdivision prior to the recording of the Final Development Plan with the Scott County Recorder's Office. 5. Approval of the Preliminary and Final Development Plans are contingent upon the following: A. Approval of the Final Development Plan is contingent upon the approval of the Preliminary Grading and Drainage Plan and the Erosion Control Plan by the City Engineer. B. Approval of the Final Development Plan is contingent upon the approval of the Stormwater Management Plan by the Lower Minnesota Watershed District. C. Approval of the Planned Unit Development is contingent upon the approval of all permits required from the Minnesota Pollution Control Agency for the on-site sewage system. Vote: Motion carried unanimously. XII. PUBLIC HEARING CONTINUED: TO CONSIDER THE PRELIMINARY PLAT FOR ORLEANS ADDITION, LOCATED EAST OF CR 17, AND SOUTH OF HILLSIDE DRIVE The Assistant Planner provided a presentation on the preliminary plat. She stated that on January 1st, 1994 , the Wetlands Conservation Act of 1991 went into effect. The Technical Evaluation Panel (TEP) did not feel the applicant submitted substantial reasons for allowing the wetlands to be impacted and recommended denial of the proposed preliminary plat. Staff is recommending denial of the preliminary plat for this reasons. Gary Turpening, architect, stated that the Wetlands Act has caused more problems than anticipated and asked the Commission for some direction at this point. He discussed the problems they were having with the site and the wetlands and showed alternatives to the Commission. He stated the problem point is a type one wetland, and this is where they propose to put in a road to access the houses. He stated the developer was planning to build a pond at the rate of two to one. Mr. Turpening suggested that in ten years this wetland will have been mowed enough to have disappeared. He stated that they did not prefer the alternative of going around this wetland with the roads. Mr. Hutton gave a brief description of the types of wetlands and the process undertaken by the TEP. He stated that the City can go along with the recommendation by the panel, or it can choose to go the other direction. The applicant has the right to appeal to the state. He stated that wetlands could Minutes of the March 3, 1Page-1212 ha Skopee Planning Commission 94 be designated on the plat as a wetland easement that would be preserved from any type of structure or filling, but it would not prevent mowing. Comm. Christensen commented that there should be a difference between man made wetlands compared to ones that have always been in existence. Gary Turpening commented on the drainage for the properties, stating that 2 .5 density has less impact on the wetlands than the farmer's field would. James Leavitt stated that the water level on the property is at a very high level and something needs to be done before it alters the drainage route. He stated that by pulling the plug on the pond, the wetlands could be destroyed immediately. Mr. Ekola stated that the City needs to look at using drainage easements, wetland easements, or permanent markers to indicate where that vegetation changes could not occur. Gary Turpening stated that aesthetically the homeowners would lose the benefits of hiking and having the wetlands in their backyards. Motion: Mars/Madigan moved to close the public hearing. Vote: Motion carried unanimously. Mr. Hutton explained that if the applicant chose to proceed with alternative 3 , that would not be obliged to be evaluated by the TEP since they complied by avoiding the wetlands. Mr. Hutton stated that if the City Council chose, they could preserve the wetlands by obtaining title, keeping them as outlots, or dedicating them to the City. Gary Turpening stated that if option three was selected by the Commission, that he would ask that the current drawing be used as the preliminary plat and redraw it later to include new lines, etc. The Assistant Planner commented that staff has not reviewed this proposed Preliminary Pat design, and added that the deadline for the next Planning Commission meeting is the 14th of March. Mr. Hutton explained to the applicant that the procedure is not to approve the preliminary and the final plat at the same time, since the preliminary is for negotiation. Minutes of the Page-13 Shakopee Planning Commission March 3, 1994 Motion: Mars/DuBois moved to direct the applicant to prepare the preliminary plat of schedule D on a timely basis and to table the recommended action until the revised plan is submitted and reviewed by staff. Vote: Motion carried unanimously. XIII.VACATION: TO CONSIDER THE VACATION OF A PORION OF THE ALLEY IN THE BLOCK WEST OF MARKET ST. BETWEEN 4TH & 5TH AVENUE, TO BE REPLACED BY AN ALLEY IN THE MARKET PLACE PLAT. The Assistant Planner stated that a petition was received from Mr. Rutt for this vacation, however, staff has not completed the review of the proposal and is recommending that the Planning Commission delay discussion until the next meeting. No action was taken. XIV. WESTRIDGE LAKE ESTATES PLANNED UNIT DEVELOPMENT: PARK DEDICATION CREDIT The City Planner stated that the PUD and the plats for this site have been approved and now the applicant has submitted a request for a credit to the park dedication. He stated that the ordinance allows for park dedication credit if the applicant meets certain criteria. The applicant has provided several improvements which staff feels would reduce the park dedication requirement, and staff would recommend a 40 percent credit. Darrel Gonya, 1645 Kingwood Drive Lakeville, stated that in the development the City was given common area, a common water system, mail boxes, entrance monuments, docks, etc. Mr. Ekola stated that the park dedication credit with the PUD is a unique process and that the discussion of the park dedication fee was overlooked during the PUD. He stated that in the future, PUDs will not have an option for a credit, but it would be an open space credit, based on meeting various criteria. Chrmn. Joos stated that a 40 percent credit would be $714 . 36 per lot. Motion: Christensen/Mars moved to recommend to the City Council the approval of the request for a 40 percent credit to the park dedication requirement for the Westridge Lake Estates Planned Unit Development. Vote: Motion carried unanimously. Minutes of the Page-14 Shakopee Planning Commission March 3, 1994 XV. ELECTION OF OFFICERS A. PLANNING COMMISSION The Planning Commission needed to elect a Chairman, Vice Chair and Second Vice Chair with Chrmn. Joos, Comm. Kelly, Mars, Christensen and Madigan being eligible. Motion: Mars/DuBois moved to nominate Terry Joos for Chairman of the Planning Commission. Vote: Motion carried unanimously. Motion: Kelly/DuBois moved to nominate Bill Mars for Vice Chair. Vote: Motion carried unanimously. Motion: Christensen/Kelly moved to nominate Gail Madigan for the Second Vice Chair. Vote: Motion carried unanimously. XVI. OTHER BUSINESS: INTRODUCE NEW STAFF MEMBER: PAUL BILOTTA The City Planner introduced Mr. Paul Bilotta to the Planning Commission and stated that he would be working on the long- range planning and updating the Comprehensive Plan. XVII. ADJOURNMENT The Planning Commission was adjourned at 10:45 p.m. BUILDING DEPARTMENT 1993 YEAR END REPORT Employees Building Official - Fulton Schleisman Building Inspector - Jim Grampre (Part Time) Secretary - Jeanette Shaner Electrical Insp. (Part Time-Contract) - Terry Krominga TOTAL REVENUE Year Revenue Expenditure Net 1988 $130, 806. 32 $145, 373 . 08 $ -14 , 566.76 1989 320, 167 .44 183 ,436.86 136, 730. 58 1990 237 , 985 .55 167, 137 .87 70,847 . 68 1991 205, 979 . 85 155, 228 . 22 50,751. 63 1992 308 , 439 . 17 133 , 808 . 00 174 , 631. 17 1993 512 , 273 .76 152 , 370. 00 359 , 903 . 76 (1993 budget) (300 , 320 . 00) (165, 804 . 00) REVENUE BREAKDOWN BY DIVISION Building Permits Year Number Revenue 1988 347 93 , 574 . 25 1989 407 283 , 210. 69 1990 381 180, 796. 32 1991 426 173 , 200. 81 1992 472 245, 744 . 20 1993 575 392 , 227 . 00 Plumbing and Heating Permits Year Number Revenue 1988 302 21 , 759 . 50 1989 360 21 , 788 . 67 1990 381 45, 071. 99 1991 458 22 , 166.88 1992 602 32 , 359 . 19 1993 712 71, 646 . 00 Electrical Permits Year Number Revenue Less Pd. To Inspector Net to City_ 1988 300 13 , 339 . 50 10, 671. 60 2 , 667 . 90 1989 321 13 , 401. 00 10, 720. 80 2 , 680 . 20 1990 305 23 , 379 . 20 18 , 703 . 36 4 , 675 . 84 1991 349 17 , 186 . 55 13 , 749 . 24 3 , 437 . 31 1992 491 21 , 826 . 50 17 , 461 . 20 4 , 365. 30 1993 584 31 , 723 . 00 25, 378 . 40 6 , 344 . 60 1993 REVENUE BY DIVISION - TOTALS Building Permits $392 , 227 . 00 Plumbing & Heating Permits 71, 646. 00 Electrical Permits 31, 723 . 00 10% C.O. Charge Retainment 13 , 348 . 00 SAC Retainment 2 , 426.75 State Surcharge Retainment 903 . 01 1993 Total Revenue $512 , 273 . 76 BUILDING PERMIT VALUATION Year Total Building Permits Valuation 1988 347 11, 769 , 593 1989 407 61, 598 , 852 1990 381 30, 500, 706 1991 426 18 , 513 , 241 1992 472 29, 328 , 483 1993 575 64, 689 , 664 Residential/Dwellings Year (Single Family) (Multiple Dwelling Units) Valuation 1988 93 7 7 , 289 , 537 1989 94 6 7, 217 , 265 1990 100 0 7, 488 , 490 1991 115 18 10, 654 , 500 1992 151 28 15, 166, 545 1993 174 40 19 , 209 , 904 Year Commercial/Industrial Valuation 1988 46 3 , 234 , 420 1989 61 51, 588 , 756 1990 53 21, 973 , 575 1991 57 5, 800, 147 1992 51 11, 423 , 921 1993 71 43 , 135 , 568 1993 BUILDING DEPARTMENT ACTIVITIES 1 . Perform permit plan reviews. 2 . Perform building, plumbing, heating inspections. 3 . Maintain and update code book library. 4 . Create and maintain handout materials for customers 5 . Perform construction management function for Tahpah Park concession addition. 6 . Evaluate permit fees and valuation process, survey other communities, adjust as necessary for annual fee schedule. 7 . Review city ordinances enforced by Building Department. Propose changes as necessary. 8 . Perform liquor license inspections per City Code. 9 . Perform staff reviews of CUP's, variances and platting procedures. 10. Attend training and schools as required by law to maintain building official certifications. 11. Answer change of occupancy inquiries, conduct inspections and investigations. 12 . Perform housing inspections as requested by landlords or tenants. 13 . Investigate work done without permits. 14 . Perform field checks, take pictures, for Planning Department. 15 . Review permit applications for completeness, route to appropriate staff, calculate fees and issue permit. 16 . Maintain and update central property data files, alphabetical and picture property identification cards. 17 . Prepare a variety of monthly, quarterly and year-end reports. 18 . Maintain SAC and WAC records, collections and credits. 19 . Research and answer inquires regarding property data. 40 PARKS AND RECREATION 1993 ANNUAL REPORT SHAKOPEE Dear Citizens : On behalf of the Shakopee City Council, the Parks and Recreation Advisory Board and its staff, the 1993 Annual Parks and Recreation Report is herewith submitted. It is our pleasure to report that 1993 was a year new facilities were added, existing facilities improved and participation in our programs increased. For example, the concession stand in Tahpah Park underwent major renovation, new playground equipment was installed in Veterans Memorial Park, the cracks in the diving well at the pool were sealed, 100 evergreens were planted in Lions Park and registrations in many youth programs exceeded expectations . Even though the bond referendum for a community center failed by a small margin, it clearly indicated that Shakopee is a community looking to the future. This report was prepared for the benefit of our citizens . It is a brief account of what happened in 1993 and perhaps a vision of what' s to come in 1994 . Respectfully submitted, G�Ga� Paulette Rislund, Chair Shakopee Parks and Recreation Advisory Board COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 • FAX 612-445-6718 SHAKOPEE PARKS AND RECREATION 1993 ANNUAL REPORT PARKS AND RECREATION ADVISORY BOARD Paulette Rislund (Chair) Steve Johnson Dolores Lebens Paul TenEyck Ann Seifert John Tieben Bob Tomczik STAFF Barry Stock, Community Services Director Mark McQuillan, Parks and Recreation Supervisor Sherry Dvorak, Recreation Assistant Judy Techam, Clerk/Typist Kathy Lewis, Receptionist INTRODUCTION This report is a brief overview of Shakopee Parks and Recreation programs and activities in 1993 . The report is divided into three parts : Park & Trail Development, Recreation Programming and Parks and Recreation Finances . PARR AND TRAIL DEVELOPMENT In 1993 , the City of Shakopee remodeled the concession stand at Tahpah Park, installed new playground equipment at Veterans Memorial Park, repaired cracks in the diving well at the outdoor municipal pool and planted 100 new evergreens at Lions Park. TAHPAH PARK CONCESSION STAND PROJECT: The men' s and women' s restrooms were expanded twice their capacity. The walk-in cooler in the concessions area was removed and the walls, ceiling and floor were brought up to code . A wing (veranda) was added on the east side of the building and a garage was built on the south side of the building. The garage will house the maintenance equipment and pumps for the park' s irrigation system. Total cost of the project was about $92, 000 . The Shakopee Jaycees funded $60, 000 of the project' s cost while the City contributed $32, 000 . MUNICIPAL POOL REPAIRS : In 1992, the City replaced the liner beneath the sand bottom pool . In 1993 , the cracks in the concrete diving well were sealed and the chlorination system upgraded. The floor in the bathhouse was refinished to prevent anyone from slipping on a wet floor. Approximately $10, 000 of Park Reserve Funds was used for these improvements . An accessible restroom for those with disabilities will be added to the bathhouse in 1994 . NEW PLAYGROUND EQUIPMENT FOR VETERANS MEMORIAL PARK In September, ground was broken to install new playground equipment at Veterans Memorial Park. The new equipment replaces the dilapidated timberline equipment that was installed in 1976 . The VFW and the American Legion Club contributed $5, 000 apiece towards this project . The overall cost of the project was $50, 000 . The equipment is manufactured in Deleno, Minnesota by Landscape Structures, Inc . and it was designed to allow for continuous play for children from ages 2 to 11 . The new equipment meets U.S . Consumer Product Safety Commission and ADA guidelines . The play equipment was installed last fall and the walking path, boarder and signs will be installed this spring. LIONS PARK TREE PROJECT: The City of Shakopee was successful in obtaining a $5 , 000 grant through the Small Business Administration Natural Resources Development Program. Approximately 100 trees were planted around the swimming pool and tennis courts in Lions Park to create a natural windbreak for those facilities . OTHER PARK AND RECREATION EVENTS COMMUNITY CENTER BOND REFERENDUM: On June 22nd a special election was held for an $8 million dollar bond issue to construct a community center, ice arena and fire station. The issue was defeated by a vote of 1, 211 to 907 . COMMUNITY YOUTH BUILDING CHANGES: The Parks and Recreation Department assumed responsibilities for overseeing the operations of the Community Youth Building in Lions Park. The former Community Youth Building Facility Committee which had those responsibilities had difficulty maintaining volunteer interest . EAGLE SCOUT PROJECT: Eric Jacobson, a sophomore at Shakopee High School, constructed new horseshoe pits in Holmes, Memorial and Scenic Heights parks . The facilities were built according to official specifications . Eric is working at becoming an Eagle Scout . PROPOSED FRISBEE GOLF COURSE FOR LIONS PARK: Jerry Hennen of the Shakopee Lions Club is spearheading an effort to construct a Frisbee Golf Course in Lions Park. The Parks and Recreation Advisory Board and City Council approved the project in September and it will be installed in the Spring of 1994 . The 18 hole (basket) course was designed by members of the Minnesota Frisbee Golf Association. The Shakopee course, when it is completed, will be the site of a major Frisbee Golf Tournament . UPPER VALLEY DRAINAGE DITCH TRAIL: In November, work on the Upper Valley Drainage resumed. The ditch is being extended west from County Road 79 to Tahpah Park. A bituminous trail will be added to the ditch. GRANT APPLICATION FOR ISTEA FUNDING FOR REGIONAL TRAIL The City of Shakopee and Scott County jointly applied for a grant through the Federal Surface Transportation Program Funding of Bikeways and Trails . The project being proposed was to construct a 4 . 5 segment of the Scott-Hennepin Trail System. The proposal ranked 11th out of 77 proposals . Unfortunately, only the top eight projects were funded. The City/County plan to re-apply. 1993 RECREATION HIGHLIGHTS WINTER Outdoor skating rinks were very popular this year. Many youth hockey teams utilized the rinks during the weekday evening hours because of the dismantling of the Valley Ice Arena. In March, Parks and Recreation offered in cooperation with the Shakopee Basketball Association, Introduction to Basketball for first and second graders . This program quickly became two sessions because of the number of participants involved. SPRING AND SUMMER The Shakopee Showcase was held on April 19th at Canterbury Downs. Over 3000 nsGolf,m out to tennis andscommunity archery were successful orgrganizations .. came , Shakopee Youth Baseball and Softball Associationothad-bal0 640 participants in its seven different division of play. and Near-ball programs increased enough in size to add another person to the summer staff . A Nature Camp was offer in July for first through fifth grades . It was held at Memorial Park. It was termed a success even though it hampered by the flooded Minnesota River that was covering nearby trails and park land. Weekly special events were held during the months of June and July. These were held at various city parks and at Jackson Town Hall . Adult Softball Associations had 80 teams in Men' s, Women' s and Co- A Rec Divisions .oRec Tournament Shakopee alsowas the D istrictthlVMRCAassSSC State Co-Rec 3 was the 153 picnics that thescheduled at shelterrl at rent Scenicparks . Heights9 Park was first year picnic utilized. FALL The fall brought about a change to one the oldest Auxiliary Agencies that is involved with Parks and Recreation. The Shakopee Basketball Association split into two separate associations . The number of participants and work load had grown so large that in order to achieve maximum benefits for the participants it was split into the Shakopee Boys Basketball Association and the Shakopee Sabers Girls Basketball Association. Men' s Basketball League increased from 8 to 12 teams in 1993 . Other adult leagues remained about the same in size . Gymnastics, wrestling and football programs all showed an increase in participation. OVERALL COMMENTS Participation numbers continue to grow. Because of the continued growth, the City and School District facilities are being used to their fullest potential . 1993 City of Shakopee Parks and Recreation Activity Section Summary # of ADULT participants Spring Activity # of Classes Winter Summer Fall Hours Scheduled Adult Exercise 4 12 8 25 45 Dog Obedience 4 20 15 44.5 Adult Golf 4 38 20.5 Adult Tennis 1 3 28 Adult Umpire Clinic 1 65 5 Activities (Non-Registration) Adult Baseball 53 276.5 Adult Softball Church League 103 81 Adult Softball Men 557 863.5 Adult Sotball Women 473 241.5 Adult Softball Co-Rec 94.5 Fall Softball 240 162.5 Adult Volleyball Women 190 33.75 Adult Volleyball Men 60 14 Adult Men's Basketball League 96 60 Adult Open Gym 20 20 16 Subtotal 32 1300 280 1862.5 Scheduling Reservations # teams # games Adult Softball Practices Scheduling 172 319 Summer Softball Tournaments 5 180 368 632 Individual Field Reservations 3 3 3 8 McDonals Softball League ? 6 3 Pizza Hut Softball League ? 6 12 2836.5 Activity Section Summary #of YOUTH participants Activity # of Classes Winter Srp/Sum Fall Hours Scheduled Archery Instruction 1 21 5 Cheerleading Class 2 33 20.5 Golf Lessons 1 7 4.6 Gymnastics 29 131 59 68 210 KIDS 4 103 22 Tennis Lessons 2 26 75 Softball Clinic 1 12 3 Day Camp 1 57 75 Nature Camp 1 25 5 Swimming Lessons 41 535 117.5 Spring Fling 1 40 3 Playground S.E. Carnival 380 Parade 300 Bingo 100 Splash 150 Jackson 60 Christmas 80 26 Twins Trip 1 66 Wave Pool Trip 1 34 Circus Trip 1 44 Rollerskating Trip 1 29 28.5 Subtot 171 2015 174 595.1 # of YOUTH participants Boys Basketball 24 171 Girls Basketball 136 177 Youth Open Gym 43 12 Baseball 337 1200.5 Football 148 60 Hershey Track/Field 20 3 Near Ball 103 78 T-Ball 124 78 Tennis League 20 40 Softball 267 530.75 Sports Camps 184 10 134.25 Ski-Club 43 25 Teen Broomball 80 9 Volleyball 17 18 Wrestling 107 16 SUBTOTAL 251 3137 806 2976.6 Activities(Non-Registration) Youth Basketball Tournaments 952 159 Youth Baseball Tournament 540 384 Outdoor Hockey Practice 40 51 Outdoor rink reservations 15 5 Outdoor open Skating 3200 468 TOTALS 4458 3677 806 4043.6 Scheduling Reservations Mn.Twins BB Clinic 200 8 Kick/Pass/Punt 50 2 Season Totals 4458 3877 856 4053.6 TOTAL ADULT&YOUTH 4490 5177 1136 8752:6 Activity Section Summary High School Activities Games & daily Practice Baseball Tahpah Park/Riverview/Sr.High/Jr.High/Pearson 36 games 152.5 Softball Tahpah Park/Jr.High/Sr.High 36 games 473.75 Softball Subregions/Tahpah 20 games included Tennis/Stans Park/Lions Park 7 matches 168 Crosscountry/Memorial Park 2 meets 8 Picnic Reservations Holmes Park 29 Lions Park 66 Memorial Park 53 Scenic Heights Park 3 Tahaph Park 2 1375.5 Picnic Kit 21 Total Showcase Exhibitors 69 2 Pool Events Pool Special Events 5 Group Reservations 9 42.75 Splash Parties 2 3.5 Individual Pass Pool only 18 Individual Pass Pool/Slide 26 Family Pass Pool only 117 Family Pass Pool/Slide 278 632 Activity Section Summary Community Youth Building Scheduling # of individual Users 37 603.75 Poling Site Police Department Minnesota Deerhunter Scott Co. Extension Private (4) Community Education School District Girl Scouts Golden Gloves Boys Scouts Tiger Cubs WIC Head Start Daiseys Brownies Webols City Hall Community Room Scheduling # of individual Users 40 483 School District Park & Rec. Auxilliary Agencies Police Dept. Local Businesses (4) Referendum Committee Scott County Post Office Girl Scouts Boy Scouts SPL Hockey Association MRVSED Special Ed Toastmaster Human Society Regional Directors AA TOTAL HOURS SCHEDULED 12697. 4i3 MINUTES OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE Regular Session Shakopee, Minnesota March 16, 1994 MEMBERS PRESENT: Reinke, Schoephoerster, and Dauenhauer MEMBERS ABSENT: Stafford STAFF PRESENT: Terrie Sandbeck, Assistant City Planner Barry Stock, Assistant City Administrator I. ROLL CALL: Since the Election for Officers had not yet been held, the Committee appointed Commissioner Reinke to serve as the Chair for this meeting. Appointed Chrmn. Reinke called the meeting to order at 7:01 P.M. The roll call was taken as noted above. II. APPROVAL OF MINUTES: Appointed Chrmn. Reinke asked if there were any corrections to the Minutes of the November 17, 1993, meeting. Motion: Schoephoerster / Dauenhauer offered a motion to approve the Minutes of the November 17, 1993, meeting. Vote: Motion carried unanimously. III. SPRING 1994 COMMUNITY CLEAN-UP DAY: Appointed Chrmn. Reinke introduced Agenda Item No. 3, the 1994 Community Clean-Up Day. Barry Stock, Assistant City Administrator, provided a brief overview of the proposal. He stated that for the past seven years, the City of Shakopee has sponsored a Community Clean-up Program. For the past four of those seven years, grant funds for operating the program have been received from Scott County. He added that in 1993, the City received a $5,004.00 grant from Scott County, and they have informed staff that approximately the same amount of funds will again be available in 1994. He stated that last year the Community Clean-Up Day was held on Saturday, May 1st. Staff suggests that this year, Saturday, April 30th be selected for 1994. Staff recommends that the City go with a program similar to last year's. Recyclable materials accepted last year included tires, appliances, yard waste, brush, and car batteries. However, he added, the City will be requesting approximately $6,000 this year to cover costs, such as advertising, etc. 1 The Energy and Transportation Committee discussed what constituted a Recyclable Material. Comm. Reinke asked if a hot water heater is designated as an appliance. Mr. Stock responded in the affirmative. Comm. Reinke asked why the City accepts no more than two appliances. Mr. Stock responded that the City is charged $7.00 to dispose of each appliance. Motion: Schoephoerster/Dauenhauer offered a motion to recommend to the City Council that the appropriate City officials be authorized to apply for funds from Scott County, and that this year's Spring Community Clean-up Day be held on Saturday, April 30, 1994. Vote: Motion carried unanimously. IV. DISCUSSION: CONSOLIDATION OF COMMUNITY DEVELOPMENT COMMISSION (CDC) AND THE ENERGY AND TRANSPORTATION COMMITTEE: Appointed Chrmn. Reinke introduced Agenda Item No.4,Discussion regarding the Consolidation of the Community Development Commission (CDC) and the Energy and Transportation Committee. Mr. Stock stated that the Energy and Transportation Committee was created in 1981, when the City of Shakopee elected to consider opting out of the MTC. A number of policies and procedures relating to the transportation program have been implemented since that time. He added that membership has recently fallen to only four members, and staff would like to discuss the merits of disbanding the Energy and Transportation Committee, and transferring its duties and responsibilities to the Community Development Commission (CDC). He stated that Shakopee's opt-out transportation programs have been running relatively well since their inception in 1985. However, with the program in place for over 10 years, the majority of the policy and procedural development has already been completed. There are currently 24 policies on the books relating to Dial-A-Ride or the VanPool programs. He added that in 1992, the Energy and Transportation Committee adopted a motion to schedule their meetings bi-monthly instead of monthly, with special sessions to be called at the request of staff. Oftentimes, there was not a reason to meet due to a lack of issues to discuss. Other times, the City has had difficulty obtaining a quorum. He stated that at the present time, the membership of the Energy and Transportation Committee has fallen to only four members. Since transit and transportation issues are closely related to successful community development, staff has considered the possibility of consolidating the responsibilities of the Energy and Transportation Committee with those of the Community Development Commission (CDC). He informed the Committee that this possibility was already discussed by the CDC, and that it was the consensus that if the City Council so desires, the duties and responsibilities of the Energy and Transportation Committee could be absorbed by the CDC. Comm. Reinke stated that a lot of work went into the opt-out program. He added that he doesn't feel that there is sufficient advertising of Shakopee's transit programs. He expressed his concern that if a major effort is not placed behind the Shakopee transit system, ridership will drop. He said that a lot of people are not even aware that the Dial-A-Ride service is available. Mr. Stock said that many marketing techniques have been used in the past. He added that an additional 2 technique that will soon be implemented is a City Newsletter. Staff hopes that the newsletter will be published quarterly beginning this summer. He added that the City spent over $3,000.00 on advertising the Dial-A-Ride and VanPool programs last year. He added that we will be considering an expansion of our transit service this fall with Southwest Metro. Once this is in operation, the City can advertise the VanPool alternative to these riders. Comm. Reinke said that the biggest problem is getting people away from using their cars. Discussion ensued regarding the possibility of the four members of the Energy and Transportation Committee becoming members of the Community Development Commission (CDC). Comm. Schoephoerster stated that he feels that the Energy and Transportation Committee has been groping for things to talk about, and that sometimes it's not worth their time, or staff's time, to meet. Mr. Stock stated that the City Code currently allows seven members on the CDC. However, this could be amended to increase the number of members to either 9 or 11. He added that an uneven number of members is recommended. Mr. Stock informed the Committee of the various projects that the CDC is currently involved with, including the redevelopment of Blocks 3 and 4, located north of 1st Avenue, between Holmes and Sommerville; the development of the riverfront area located east of the new mini- bypass bridge; the potential for housing programs, etc. Motion: Schoephoerster / Dauenhauer offered a motion to recommend the following to the City Council that: 1. The Energy and Transportation Committee should be dissolved; 2. The duties and responsibilities of the Energy and Transportation Committee should be absorbed by the Community Development Commission (CDC); and 3. Section 2.55, Subd. 2, of the City Code regarding the composition of the Community Development Commission should be amended to allow between 7 - 11 persons. This will accommodate those current members of the Energy and Transportation Committee who wish to become members of the CDC. Vote: Motion carried unanimously. V. NON-AGENDA INFORMATIONAL ITEMS: The Committee briefly discussed the Non-Agenda Informational Items. The Committee discussed the decreased ridership for the Dial-A-Ride service. The School District recently changed their policy regarding bus transportation. The old policy allowed buses to pick up school children if they lived over two miles from their school. The new policy allows the buses to pick up children that live over one mile from school. Dial-A-Ride ridership has dropped because of this change in policy since the majority of the riders are school aged children. VI. OTHER BUSINESS: 3 Appointed Chrmn. Reinke stated that there was no other business before the Committee. VII. ADJOURNMENT: Motion: Schoephoerster / Dauenhauer moved to adjourn the meeting. Vote: Motion carried unanimously. The meeting adjourned at 7:55 P.M. - Terrie Sandbeck, Assistant City Planner 4 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Stans House Relocation - Project Update DATE: March 17, 1994 In order to keep everyone up to date regarding the status of the Stans house relocation project, I will attempt to give Council a bi-weekly project update. Attached is a preliminary time schedule outlining the activities that will need to be accomplished in completing this project . Staff is attempting to break project costs down so that we can forego the formal bidding process for various aspects of the project . In the alternative cost quotations will be solicited. This will expedite project completion. We have recently received two additional moving quotations . It does appear that we have found a mover that can move the house for a price between $8, 000 and $10, 000 . This once again does not include line cutting costs. On April 7, 1994 the Shakopee Planning Commission will review the Conditional Use Permit application to move the structure. Upon Planning Commission approval, a seven day appeal period must pass before the actual move can commence. We are currently planning to facilitate the move as soon as the seven day appeal period expires . Road weight restrictions will not present a problem. We can simply add more axles to spread out the load bearing weight . It is currently our plan to temporarily locate the house and garage on the rear portion of the new lot until such time that the basement foundation and garage slab can be prepared. We are optimistic that the basement foundation and garage slab can be completed in a relatively short time frame . If anyone has any questions regarding this project, please feel free to call . Stans Project Tentative Time Schedule 1. Select Moving Contractor 3/18 2 . Solicit Quotes for Phase I Contractor 3/21 - 3/31 (Excavation/Foundations/Garage Slab/Utility Disconnects) 3 . Select Phase I Contractor 4/1 4 . Solicit Quotes for Phase II Contractor 3/21 - 3/31 (Plumbing/Electrical/Mech. /Building) 5. Select Phase II Contractor 4/1 6. Process Conditional Use Permit 4/7 7 . Disconnect Utilities at existing Site 4/14 8. Perform Due Diligence at new site to 4/14 determine extent of rock and time parameters. 9 . Moving Contractor Begins Work 4/14 10. Garage Slab Poured 4/25 11. Building Foundation Completed 4/25 12 . Water/Sewer Connect to Foundation 4/25 13 . House Moved 4/25 14 . Remove existing Bldg. Foundation/Fill 4/25 15 . Complete Bldg. Improvements 5/31 (Mechanical/Plumbing/Bldg. ) 16 . Complete Landscaping 5/31 OFFICIAL PROCEEDINGS OF THE COMMUNITY DEVELOPMENT COMMISSION SHAKOPEE, MINNESOTA MARCH 16, 1994 The meeting was called to order at 5: 30 p.m. with the following members present: Albinson, Brandmire, Phillips and Morke. Commission VanHorn, Miller and Unseth were absent. Barry Stock, Assistant City Administrator was also present. Brandmire/Morke moved to approve the minutes of the February 16, 1994 meeting as kept. Motion carried unanimously. Chairman Albinson asked for nominations for the Chairperson position. Commissioner Brandmire nominated Jon Albinson. Commissioner Phillips nominated Mark Miller. Commissioner Albinson nominated Mike Phillips. Brandmire/Morke moved to close nominations. A hand vote was made with Mr. Phillips receiving a majority of the votes for the Chairperson. Commissioner Albinson nominated Cole VanHorn for the Vice Chairperson position. Brandmire/Morke moved to close nominations. A white ballot was cast for Cole VanHorn to serve as Vice Chairperson. Commissioner Albinson nominated Andy Unseth for the Second Vice Chair position. Brandmire/Phillips moved to close nominations. A white ballot was cast for Andy Unseth to serve as Second Vice Chairperson. Mr. Stock gave the Commission an update on the downtown alley improvement project and underground utilities. Mr. Stock stated that the alley/underground utility project was scheduled to be completed by August 1st. Following completion of the alleys Phase II for the downtown project would commence. Mr. Stock stated that Phase II of the construction is expected to be complete prior to October 31, 1994 . Mr. Stock informed the Commission that a citizens group was meeting to discuss plans for a community center. Mr. Stock stated that at this time the Committee was considering several options including a phased facility with or without a referendum. Mr. Stock stated that the Committee was purely a citizens committee. Mr. Stock commented on the large number of applications that have been picked up by downtown business owners for the Rehab Grant Program. Mr. Stock stated that he expected between 6 and 10 applications over the next two months. Mr. Albinson questioned the process if we run out of grant funds. Mr. Stock suggested that if this occurs the CDC could request the HRA to do a budget amendment i 4 S -1• Official Proceedings of the March 16, 1994 Community Development Commission Page -2- allocating additional funds to the program. Mr. Stock then gave an update on several development projects that are expected to occur this summer including the following: 1. Ashland Chemical - 80, 000 sq. ft. Warehouse. 2 . Scherer Bros. Lumber - 25 acre parcel west of Certainteed for a lumber distribution facility. 3 . Princess Marble - 30, 000 sq. ft. manufacturing facility. 4 . Ryan Construction - 10, 000 sq. ft. office/maintenance facility. 5. Minnesota Roadways - 30, 000 sq. ft. office/maintenance facility. 6 . High Five Erectors - 10, 000 sq. ft. warehouse/storage facility. Discussion ensued on the One and Three Year Work Plans. Commissioner Albinson noted that the second and third years in the Three Year Work Plan seem a little light in terms of work load. Mr. Albinson suggested that a brainstorming meeting be held this summer to identify other objectives for the Commission to consider in 1995 and 1996. Commissioner Morke questioned whether or not the duties and responsibilities of the Energy & Transportation Committee were going to be passed on to the CDC. Mr. Stock stated that tonight following the CDC meeting the Energy & Transportation Committee would be meeting to discuss the possible consolidation. Mr. Stock noted that the request for proposal specifications for a consultant to complete the downtown/riverfront study have been sent out. The submittal deadline is April 1, 1994 . Mr. Stock stated that he expected the CDC to work closely with the consultant in completing the study. Commissioner Albinson gave a brief update on the transportation projects underway in Shakopee. Barry Stock gave an update from the Scott County Economic Development Coalition. He noted that the 2nd Annual Economic Development Day has been scheduled for Friday, May 20, 1994 at Mystic Lake. The featured speaker will be Mr. Leonard Prescott. Mr. Stock noted that all the Commission members will be sent an invitation to the event. The purpose of the event is to attract commercial and industrial developers to the Scott County area and inform them of the business opportunities that are available. Mr. Stock shared with the Committee a housing program that they may want to consider. The example shown was from a community in Montecca, California. The program provides a maximum grant of $2 , 500. 00 for repairs to Senior Citizens who meet certain qualifications guidelines. Mr. Stock noted that the eligible repairs included interior and exterior work. Mr. Stock stated that a program could easily be developed for Shakopee that could involve either an outright grant or a matching program similar to the Official Proceedings of the March 16, 1994 Community Development Commission Page -3- Downtown Rehab Grant Program. Mr. Stock stated that the program could also be expanded to include low and moderate income families. Chairman Phillips suggested that staff meet with representatives from the CAP Agency to determine what the perceived needs are in the Shakopee area. Mr. Stock stated that he would meet with CAP officials and have a report prepared for the Commissions next meeting identifying needs and possible program concepts. Albinson/Brandmire moved to adjourn the meeting at 6: 30 p.m. Motion carried unanimously. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Sanitary Sewer Rates DATE: March 22, 1994 This is for information only. New sewer billing amounts will be sent out soon. Council raised the sanitary sewer rates about 4% last year and 13% this year. The history of rates for average residential use is; 1992 $9.10 per month 1993 9.80 per month 1994 11.10 per month The increase since 1986 is an average of 2.7% per year. A survey of 1992 metro rates shows an average residential bill of $11.53 based on 88 cities with a range of $4.00 to $34.00 per month. .131 45\ GOVERNMENT FINANCE • OFFICERS ASSOCIATION 180 North Michigan Avenue,Suite B00.Chicago,Illinois 60601 312/977-9700• Fax:312/977-4806 December 17, 1993 The Honorable Gary L. Laurent Mayor City of Shakopee 129 Holmes Street, S. Shakopee, Minnesota 55379 Dear Mayor Laurent : We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1992 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management . When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Gregg M. Voxland, Finance Director. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks . We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement . To assist with this, a sample news release and the 1992 Certificate Program results are enclosed. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION / J : 9-. Stephen J. Gauthier Director/Technical Services Center SJG/kas Enclosures WASHINGTON OFFICE 1750 K Street,N.W.,Suite 650.Washington,DC 20006 202/429-2750• Fax:202/429-2755 SII111111 . III 11111 oPciH • • d � � • o C O •• 11.11 CLI R Z ,-,cr n_ — °, 1 Q cL, (-) , n a c Zt T n !D ON H LQ --1 n r n F ' - P+-+ 14..A , � :13)-1zn p CJCA • ��� o b (D 3 0 �"�til ti c (D X cn0��� q N- rteCI CD CD rn o ° (D •H • Z:r CD : PL) N °hi ryT ---.) a t C C " /1 H N C a lO a 7: — w r - - y u W T fin., ^ .Cr `_mJ - r r u 4 tt a ? ° CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING Government Finance Officers Association 1992 RESULTS The Certificate of Achievement for Excellence in Finan- CAFRs/CUFRs must include general purpose financial cial Reporting is an award designed to recognize and en- statements presented in conformity with GAAP. These courage excellence in financial reporting by state and reports are also required to have been audited in accor- local governments. The attainment of a Certificate of dance with generally accepted auditing standards,with Achievement represents a significant accomplishment the auditor taking at least"in relation to"responsibility for a government and its management. for combining,individual fund and account group pre- sentations. To earn a Certificate of Achievement,a The Certificate of Achievement for Excellence in Finan- CAFR/CUFR should give a clear and thorough view of cial Reporting Program(Certificate Program)was estab- the government's finances. Award-winning reports lished by the Government Finance Officers Association should enhance the reader's understanding of the infor- (GFOA)in 1945. The GFOA instituted the program to mation required by GAAP for fair presentation of the fi- encourage all government units to prepare and publish nancial statements,be efficiently organized and adhere an easily readable and understandable comprehensive to certain generally accepted terminology and formatting annual financial report/component unit financial report conventions. The Certificate Program provides partici- (CArR/CUFR)covering all funds and financial transac- pants with extensive technical reference material on gov- tions of the government during the fiscal year. The ernmental accounting and financial reporting theory. GFOA believes that governments have a special respon- This material provides finance officials with the tools sibility to provide the public with a fair presentation of they need to improve their financial reporting tech- their financial affairs. CAFRs/CUFRs go beyond the re- niques. quirements of generally accepted accounting principles (GAAP)to provide the many users of government fi- To participate in the Certificate Program,government nancial statements with a wide variety of information units must complete an application form and submit four useful in evaluating the financial condition of a govern- copies of their CAFR/CUFR,with the appropriate fee,to ment. the GFOA for review by the Certificate Program's Spe- cial Review Committee. Applications can be obtained To be eligible for a Certificate of Achievement,a report from the GFOA's Certificate Program staff in Chicago must be the published CAFR/CUFR of a unit of govern- (312/977-9700). Submissions must be postmarked mentor a public employee retirement system. Eligible within six months of the government's fiscal year end. AWARD WINNERS FOR FISCAL YEARS ENDED IN 1991 Anchorage Alabama Anchorage School District American Samoa Bering Strait School District Alabama State Docks Department Fairbanks North Star Borough American Samoa Government Auburn Fairbanks North Star Borough Employees Retirement Fund Birmingham School District Brewton Homer Dothan Juneau,City and Borough of Arizona Hoover Kenai Peninsula Borough Huntsville Kenai Peninsula School District Arizona Department of Mobile Ketchikan Transportation Montgomery Kodiak Island Borough Arizona State Retirement System Tuscaloosa . Matanuska-Susitna Borough Avondale Wetumpka North Slope Borough y Bullhead City Soldotna Cartwright Elementary School Valdez District No.83 Alaska Casa Grande Edmond J.Landry,III,Audit Manager,Deloitte&Touche. William J. Lauer,Audit Manager,Malloy, Karnowski & Boston,Massachusetts Company,Minneapolis,Minnesota Thawn Warren,Senior Manager, KPMG Peat Marwick, *Kenneth W.Malloy,Managing Principal,Malloy, Boston,Massachusetts Karnowski &Co.,P.A.,Minneapolis,Minnesota Ann W.McIntosh,Assistant State Auditor,Office of the State Auditor,St. Paul,Minnesota Michigan Thomas P.Meyer, Accountant,City of St. Paul, Minnesota 'Robert J.Daddow,Vice President,Gordon&Company, Harley R.Mohr,Finance Director,City of Mankato, P.C.,Troy,Michigan Minnesota `Glenn L.Goodwin,Senior Consultant,Seidman& *David Mol,Senior Manager,Tautges,Redpath&Co., Seidman,CPAs,Grand Rapids,Michigan Ltd., White Bear Lake,Minnesota Mary Ann S. Komexl,Deputy Clerk,City of Mt.Pleasant, Beth Ann Monsrud,Audit Manager,Deloitte&Touche, Michigan Minneapolis,Minnesota Sheldon Langsam,Assistant Professor of Accounting, Greg Mutchler,Audit Manager,Officer of the State Western Michigan University,Kalamazoo,Michigan Auditor,Duluth,Minnesota `John J.Linderman,Assistant Auditor General,Office of Steven D.Pyan,Senior Auditor,Office of the Legislative the Auditor General,Lansing,Michigan Auditor,St.Paul,Minnesota Cynthia Michels,City Controller,City of Alma,Michigan Roger A. Schanus,Audit Partner,Boeckermann,Heinen& James A.Nash,Controller,City of Sterling Heights, Mayer, Eden Prairie,Minnesota Michigan Robert Schauer,Accounting Manager,Minnesota-St.Paul Richard A.Stafford,Manager of Quality Assurance, Metro Airports Commission,Minneapolis,Minnesota State of Michigan,Lansing,Michigan James A. Snyder, Chief Accountant, City of Saint Paul, Linda A.Stephen,Audit Senior Manager,Rebmann, Minnesota Robson&Co.,Saginaw,Michigan George Splichal,Accountant V,City of Saint Paul, Minnesota Minnesota David A. Stene,Audit Partner,Eide Helmeke&Co., Minneapolis,Minnesota Richard Michael Benzkofer,Financial Director,City of *Gerard E.Stifter,Partner,McGladrey&Pullen, Austin,Minnesota Minneapolis,Minnesota Kelli J.Bourhis,Senior Manager,KPMG Peat Marwick, J.Michael Stoffel,Executive Director,Duluth Teachers Minneapolis,Minnesota Retirement Fund,Duluth,Minnesota John E.Byrne,Jr.,Partner,McGladrey&Pullen, Susan H.Thomas,Internal Audit Manager,City of Duluth,Minnesota Bloomington,Minnesota Diane Deblon,Finance DirectorlFreasurer,City of Jeff Wilson,Supervisor, Tautges,Redpath&Co., Stillwater,Minnesota Ltd.,White Bear Lake,Minnesota Fred Espe,Senior Staff Auditor, Tautges,Redpath&Co., Ltd., White Bear Lake,Minnesota Mississippi Mark C.Gibbs,Supervisor,Tautges,Redpath &Co.,Ltd.,White Bear Lake,Minnesota s Leila C.Malatesta,Accounting and Finance Director, Rosalie Greeman,Financial Reporting Director,Minnesota State of Mississippi,Jackson,Mississippi Department of Finance,St.Paul,Minnesota *Claudia Gudvangen,Audit Manager,State of Minnesota, St.Paul,Minnesota Missouri *Jeanne A. Haapala,Finance Director,City of Shoreview, Minnesota *John M.Bagwell,CPA,J.M.Bagwell,P.C.,St.Louis, David Hinnenkamp,Audit Partner,Kern,DeWenter, Missouri Viere,Ltd.,St.Cloud,Minnesota Virginia S.Brizendine,Administrator,Public School Dennis Hoogeveen,Accounting Coordinator,Eden Retirement System of Missouri,Jefferson City, Prairie Schools,Eden Prairie,Minnesota Missouri Margaret M.Jenniges,Audit Manager,Minnnesota Ken W.Brown,Assistant Professor of Accounting, Legislative Auditor's Office,St.Paul,Minnesota Southwest Missouri State University,Springfield, June V.Johnston,Assistant Finance Director,City of Missouri Columbia Heights,Minnesota *John T. Carper,Partner,KPMG Peat Marwick,Kansas *Bruce A.Kessel,City Clerk/Treasurer,City of New Ulm, City,Missouri Minnesota Bob G. Crutsinger,Assistant Director of Accounting, *Steven W.Laible,Partner,KPMG Peat Marwick, Jackson County,Kansas City,Missouri Minneapolis,Minnesota 9'a. MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk Karen Marty, City Attorney SUBJECT: Reassessment For Certain Properties For 2nd Avenue Reconstruction Project No. 1991-3 DATE: March 15, 1994 INTRODUCTION: Attached is Resolution No. 3977 for City Council's consideration after holding a public hearing on reassessing certain properties for the 2nd Avenue Reconstruction Project. BACKGROUND: On November 17 , 1994 City Council held a public hearing and adopted special assessments for improvements to 2nd Avenue between Sommerville and Naumkeag and various abutting cross streets by complete reconstruction (pavement, curb & gutter, storm sewer, sanitary sewer and watermain) . Certain property owners appealed their assessments as excessive. All the appeals have been resolved now, either through court action or by settlement. Minnesota law requires that a public hearing be held in order to reassess the said properties. A public hearing has been set for March 22nd at 7 : 30 P.M. or thereafter to consider the proposed reassessment for certain properties. Notice has been given as required by law. There are three properties involved at this point. Reassessments have been done on all other lots. Each of the three are discussed separately. PID # 27-004071-0, owned by the Rannows: This parcel received street and utility improvements. The City assessed $17 , 581 for these improvements. The Rannows disagreed with this assessment, appealed, and the case was tried in District Court. The Judge ruled that the maximum amount of assessments which could be imposed on this parcel was $12 , 800, which was the amount of the market value increase testified to by Robert Schmitt, Assistant Scott County Assessor. Therefore, staff is recommending that this property be reassessed at $12, 800. The remaining $4781 would be paid by the City. PID # 27-004100-1 and # 27-004120-0, owned by Shakopee Marine Service: These contiguous parcels received assessments totalling $30, 873 . 29 . The property owner appealed. After negotiation, the City and the property owner settled and agreed to set the assessments at $18, 000. 00. The remaining $12,873 . 29 would be paid by the City. In order to keep the tax records straight, staff has broken this total into two assessments, one for each parcel of land. The amount set for each is proportional to the original assessments for the two parcels. PID # 27-004152-0, owned by the Indrehus' : This parcel received an assessment of $11,771.24 , for street and utility improvements. The Indrehus' appealed the assessment, and after trial the Judge ruled that the value of the improvements was $8, 000. 00. Therefore, staff is recommending that this property be reassessed at $8, 000. The remaining $3 ,771. 24 would be paid by the City. ALTERNATIVES: 1] Adopt assessments as presented 2] Amend assessments as presented 3] Request additional information RECOMMENDATION: Staff recommends alternative #1, adopt the assessments as presented. RECOMMENDED ACTION: Offer Resolution No. 3977, A Resolution of the City of Shakopee, Minnesota, Reassessing Certain Property Thereby Amending Resolution No. 3703 Which Adopted Assessments for Project No. 1991- 3 , and move its adoption. JUDY\MEMO2ND RESOLUTION NO. 3977 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, REASSESSING CERTAIN PROPERTY THEREBY AMENDING RESOLUTION NO. 3703 WHICH ADOPTED ASSESSMENTS FOR PROJECT NO. 1991-3 WHEREAS, on November 17, 1992 , the City Council adopted Resolution No. 3703, levying special assessments against properties benefitted by the construction and improvement of Second Avenue between Sommerville and Naumkeag, and various cross streets, in a project known as Project No. 1991-3 ; and WHEREAS, certain property owners appealed their assessments as excessive; and WHEREAS, some of the assessments have been determined to be excessive, and others have been set aside by a court of competent jurisdiction; and WHEREAS, under Minn. Stat. Sec. 429 .071, Subd. 2 , reassessment requires notice and a public hearing as provided for the original assessment; and WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Shakopee met on March 22 , 1994 and heard and passed upon all objections to the proposed reassessment for certain property owners. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the parcels of property identified on Exhibit A, attached hereto and incorporated herein, are hereby reassessed at the amount indicated in said Exhibit A. BE IT FURTHER RESOLVED, that all other parts of Resolution No. 3703 shall continue in effect. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 22nd day of March, 1994 . Mayor of the City of Shakopee ATTEST: $ City Clerk Approved as to form: City Attorney ASSESSMENT ROLL REVISED March 11, 1994 SECOND AVENUE PROJECT NO. 1991-3 LEGAL TOTAL PID OWNER DESCRIPTION ASSESSMENT 27-004071-0 Randy & Mary Jo Rannow 8 & P/0 9 $12,800.00 15906 Cedar Ridge Rd. Lying E of a Eden Prairie, MN 55347 Line Corn. NW Cor, E 89.97' to POB S'erly to Pt. 89.97' E of SW Cor Blk. 11 East Shakopee 27-004100-1 Shakopee Marine Service Lots 4-5 $10,380.00 133 S. Prairie St. Ex N 62' Shakopee, MN 55379 Blk. 15 East Shakopee 27-004120-0 Shakopee Marine Service Lots 1 & 2 $7,620.00 133 S. Prairie St. Blk. 25 Shakopee, MN 55379 East Shakopee 27-004152-0 Gary & Mary Indrehus Lot 8, Blk. 29 $8,000.00 1743 Presidential Lane East Shakopee Shakopee, MN 55379 TOTAL = $38,800.00 9ec, Gs o F SIioP- /24 t1oLAvs Si. S, RECEIVED 5oQ ,'J S 3 mpa 1 81994 To w 46 'r_m14( Co-'v---,1-1 i ; _-_ -z_ .--- T4- sS_ __ A Gi7t -DgiEcru oNT+fg. ---_--- -- G PEs c- As S a. sS e ?zecwT6 'A P.--4-P-4., -__-27- as-4n-7 l -a oN_. 74E_C. y_ D .._S pf • .:: -r 5 ogO_-_,Vit. t' 1 vim_...P PC)E'JE.AA /1,7-_a- -.I_- _ --- ± 1 ' .R.- _rr-r_._.5az6_3_____ __ -_____:"-ti-i__ t--OgJOCT-law_\/___________-_________________ _. 1 .-1-4:1- - SPaciPc-c- itsse„,.___ __IrrAe_ ___.7-:_ o_v_rA/T7.-__ - trif,OC`1:(2-4---. --:r--:-V-A1114 ----A-ETT--1 --gt):1--A-- ibil- ---77b-7-0:1--e'-1----W") .1911altP-Aleif, l . . 1 I 5 - , • _ _ _. _ . ..._ ,,, ,___ _ . . _ , - 1,;11 , _-_- . . ... .--,. _ - ________ 1 _ ._____:______ fi — po,„...- EMN_ ys3vy t-;. • K • STATE OF MINNESOTA DISTRICT COURT COUNTY OF SCOTT FIRST JUDICIAL DISTRICT lgILED Randy Rannow, APR 14 1993 Appellant( SUM COUNN GOU INGs OF FACT, ONCLUSIONS OF LAW, -vs- AND ORDER FOR JUDGMENT City of Shakopee, File No. 92-14179 Respondent. The above-entitled matter came on for hearing before the undersigned as an appeal from a special assessment regarding Parcel No. 27-004071-0 on City of Shakopee Project No. 1991-3 referred to as the East Second Avenue improvements of 1992 for the installation of sewer and water lines; asphalt streets; concrete curb and gutter; and sidewalks. The appellant appeared pro se and the respondent was represented by Paula A. Callies, Esq. Based upon the file, record and proceedings herein, the exhibits and testimony received at the hearing, and being fully advised, the Court makes the following: FINDINGS OF FACT I. That appellant is the owner of certain vacant land fronting on Second Avenue in the City of Shakopee, legally described as follows: Lot 8, Block 11, plat of East Shakopee, Scott County, Minnesota; and that part of Lot 9, Block 11, of said plat lying Easterly of the following described line: Commencing at the Northwesterly corner of said Lot 10, thence Easterly along the Northerly line of said Lots 10 and 9, a distance 89 . 97 feet to the actual point of beginning of the line to be described; thence Southerly to a point on the Southerly line of said Lot 9, distant 89 . 97 feet Easterly of the Southwesterly corner of Lot 10, Block 11 of said plat and there terminating, according to the recorded plat thereof, and situated in Scott County, Minnesota. II . That the City of Shakopee completed certain improvements for. the construction of roadway, installation of water and sewer lines,; and curb and gutter along Second Avenue which the subject property abuts and adopted assessments for said improvements on November 17, 1992, which assessments the appellant has objected to and appealed. III. That the market value of the subject property prior to the improvement of said property was in the amount of $6,900, and that the market value subsequent to the improvement to said property is $19,700 . IV. That the City of Shakopee levied assessments against said property in the amount of $17,581.04. CONCLUSIONS OF LAW 1. That an assessment may not exceed the market value attributable to the improvement against the property in question. 2. That the assessment as to Parcel 27-004071-0 of City of Shakopee Project 1991-3 exceeded the increase in market value 1 attributable to the improvement. 3 . That the amount of the assessment shall not be fixed any greater than the difference in market value before and after the improvement for the sum of $12,800 . 6%) 7 • ORDER Based upon the above, IT IS HEREBY ORDERED that the City of Shakopee adjust the assessment against Parcel No. 27-004071-0 to an amount not to exceed $12, 800, and take such additional actions as are necessary to correct the tax rolls accordingly. Dated this 1144 day of April, 199 JUDGMENT '' VL , I hereby certify that the above Findings Of Fact, Conclusions Of Law, And Order For Judgment shall constitute the Judgment of Thomas R. Howe this Court. Judge of District Court Dated: April 15, 1993 Cou t Admini/� ra$or By:/)1. aAi/te .i MED Deputy i - M E M O R AND U M APR 1 - 1993 SCOTT COUNTY Ca':''. j-aw provides that the amount of the assessment against the proper y may not exceed the difference in market value before and after the improvement. The Court had received information from the property owner that the increase of value should have been in the range of $9,000 to $10,000. Testimony received from Richard Marks, an appraiser, indicated a much larger increase in property value to $24, 200 from $6,400, representing an increase in market value attributable to the improvement of $19,800. Finally, Robert Schmitt, Assistant Scott_',coiliityt Assessor.,1 attributed a='market ,value of :$6-,900 . to the; property. immediately zrior-to;theA mprovement'and=$19-,-7.00 subsequent. to they:improvement, �.. or a _differences of $12,800'; representing;.the7111crea`s' 1.n':"naarket- v3.1.e ue o es mprovement. The latter testimony appears to the Court to be more appropriate than that received from the land owner or from the appraiser. The appraiser failed to take into account any other vacant land fronting a railroad track. The property owner also pointed out that this residential property faces the rear of a Red Owl Store and is sighted by a pole barn on the other side. These are features which the appraiser did not take into account and which, in the Court's opinion, detract greatly from the value of the property for construction of a residential dwelling. It is basically for these reasons that the Court has adopted the statistical information given by the county assessor's office as the most accurate information upon ' ch to base the assessment. MT.R.H. J� - 69 fi f 1 i-v6 1 Alrik INN W w VI - w i.A.1 W (Th 17 0 xC tiN iZ G .6 v. 1 m - 0 - 3 ', n t� 4 k b c � ri� -a Z -r v 70 r_. z 3 .1. m off# -i -i R\ G i -Co 01 -3 ; Q f 0 0- Qt N D C" 13 m 's �' � ? t.� ..� may. : 1> ,ti N i C: 0 _ Le V''j CPi1 ‘.k f' i1t 1 4 N 1 i 0 1 C) lit . I+ s1 t J i p t "• > _ ji, 1ii SCOTT COUNTY ASSESSOR PHONE PRESORTED COURTHOUSE 112 496-8115 I FIRST—CLASSPMAIL l SHAKOPEE MN 55379-1381 1 US POSTAGE PAID 1 _NQIICE_QE_ASSESSAEIiI_ ;iF`L'-; 1.1H =` 04...-2:75../9:3 20 Si cDP ;FAii!; PARCEL 27-004071-0 1_eE6�II_g4:_15___I THE ASSESSOR'S ESTIMATED MARKET VALUE ON THE PROPERTY$17,800DESCRIBED THEBELOW YEAR 19938EEK PLACED AT FOR TAX PAYABLE IN 1994 a** PROPERTY CLASS 3D, 1-3 UNITS *** NON HOMESTEAD 8 & P/O 9 — 11 LYING E OF A LINE COM NW COR, E 89.97' TO POB S'ERLY TO PT. 89.97' E OF SW COR IF YOU DISAGREE WITH THE ESTIMATED MARKET VALUE RANDY RANNOW OR PROPERIY CLASS, YOU MAY CALL THE ASSESSOR, MAKE AM APPEAL BY APPEARING IN PERSON, OR BY SENDING 15906 CEDAR RIDGE RD A LETTER OR A REPRESENTATIVE TO THE MEETING OF ;UR CITY YAORCIOWNHBOARD2OFHREVIEWSONS 5-11-93 EDEN PRAIRIE MN 55347 IF YOU DISAGREE WITH THEIR DECISION, YOU MAY MAKE AN APPEAL BY GOING IN PERSON OR BY SENDING A LETTER OR A REPREP YOUR COUNTY BOARD 01 {`i'„.,i HOUSE ON 6-15-93 Itial I , }{ { it i is:itaiis: i:�� l {i= i {:a ii:l....i1 ilse1 COUNTY ASSESSOR'S OI FOR COUNTY BOARD. RETURN THIS CARD OELY_IE_YQUAI$ _IQ_AEEEAE BEFORE THE CITY OR TOWN BOAR) OF REVIEW RELATIVE TO YOUR 1993 ASSESSMENT. YOU CANNOT APPEAL TO YOUR COUNTY BOARD WITHOUT HAVING FIRST APPEALED TO YOUR CITY OR TOWN BOARD OF REVIEW. RETURN TO: SCOTT COUNTY ASSESSOR'S OFFICE, COURTHOUSE, SHAKOPEE, MN 55379 PARCEL 4 -____27_444471=4_._ SIGNED PHONE 4 —______ ADDRESS CITY/ZIP -- a ? .� II t� CC Z _ - ZO `.CI) 1-_-111,-.1. 0 � cr< r--I ..ir ••LJ U";< W Q U _, i-Lu LL-.• Cr IL O i HO H0 R 1I1'Z ,<L 1 1LZ , -- Z iii F-. WZ ii.WF r•IE li _IE ,?'HL l < O Q ---1;:r ,?.0 .- v L F- p up __LL: _.., L:1 -0-J I W i_ c. p w ^::i LI J W U L!.; „�_ W LI.: 1 co h Di 7-111 -LL ;^i 1-1 J S W`--;al iL Z �- `'' I- O ;L 0J< UJ< OW< >Hti ' f.2"F- 'w 1_i- W ID Z W P-` 0 W i--- - `- . _ ;i--;0 i]i;C') Q 0i'1 ooc_o ZE 4..0 "i ft.= ._, 00 H ;-•-i U.') r -1 077 Urj ,-,-4 L•1'•�I •moi Ll. 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Z' Z U w i W Z (9 C.j U=LO <H F- c 1:',1 13 =W io O rn 4 v ZWCQEO OE -wUOG)E Y�iZ F-EZ Z)-HP. ' > -(37:3:5. ar --o JC,)W JW F-WW W -cLQw5 U<w 5 ' ZL=:iQ �� N t a; i��EWst1JEW cnwZF-EW Qcn�F-� www x •},_11_IW I • cn10 c 00-1_WW<J_W p 0-1Wt- WD a— W !— • Ln U cC O d 4._ :JD-'LL i 2 V LL J Zr--1 O CL J O.,<< U p U co cc' l I"" Ccl +' = HH=,J0 =O O w<CC1O QCJE W CL.__i J w E ns �� NI- E �,w 1>. y OxwC I�)<ww2coF- =UX F- O`='?`O'EL In v0 a) O d d � ` y DI:0<IF- wrt 2N(n L— .,,,> ar 0 I_,1:,1 Z='-11.`•1= U 1^-1 n= !L 1--0<c 0 CC 1-10 3 2 I- c p d m 8-y x t C; 7-CI)CO V-�CO W 1-{U.-)CO OIL F- H n• -la.U)W 47.: a i.. C) >•..«+ MEMORANDUMCtb TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorne �l, DATE: March 11, 1994 RE: Curfew Ordinance BACKGROUND: On February 1, 1994, James A. Terwedo, Scott County Attorney, made a presentation regarding curfews. The City Council directed that this matter be set for a public hearing on March 22, 1994 . After the February 1st meeting, the Chief of Police responded to the draft curfew ordinance. He presented some comments regarding the draft . The City Attorney also responded, providing a comparison of the draft and the existing ordinance provisions. ALTERNATIVES: 1 . Hold a public hearing, approve the curfew ordinance as drafted by the County Attorney, and direct the City Attorney to put it in proper format for adoption. 2 . Hold a public hearing, modify the draft curfew ordinance, and direct the City Attorney to put the revised draft in proper format for adoption. 3 . Hold a public hearing and decline to adopt the curfew ordinance as drafted by the County Attorney. (This would leave the existing ordinance in place. ) RECOMMENDATION: Hold a public hearing and take the desired action. [10MEMO] • THE OFFICE OF THE y,y: SCOTT COUNTY ATTORNEY `� COURTHOUSE 206 ' __ 428 S. HOLMES ST. ) SHAKOPEE, MN 55379-1380 (612)-496-8240 FAX# (612)-496-8275 JAMES A.TERWEDO County Attomey CURFEW I. Purpose This curfew for minors within Scott County is being implemented for four primary reasons: a. To protect the public from illegal acts of minors. • committed after the curfew hour; b. To protect minors from improper influences that prevail after the curfew hour; c. To protect minors from criminal activity that occurs after the curfew hour; and d. To help parents and legal guardians control their minor children. • w.,on�t Diviyon uct'm.'Niir+ess • ; ; ; ;� Civil Division A•Flaig A«s;ance Thomas J. s'�. Brian A.NasiPeggy Jim W.Petersen First Assistant Christopher E.Mortis Mary M.Pieper Susan K.McNeilis Neil G.Nelson al aures Conrad J.SkonieC�y An Equal Opportunity:Afrmatir•t Action Employer II. Definitions. a. Primary care or custody: refers to the person who is responsible for providing food, clothing, shelter and other basic necessities to the minor. The person providing primary care or custody to the minor cannot be another minor. b. School tivity: n event parochiallch has been school authorities as a laced on a school calendarby by public or school sanctioned event. c. Supervised voluntary association: scouts, 4-H, community leagues, fraternal and social clubs or other community events. Examples of such events include, but shall not be limited to, the following: dances, community celebrations and carnivals. d. Emergency errand: a task that if not completed promptly threatens the health, safety or comfort of the minor or a member of the minor's household. This includes but is not limited to seeking . urgent medical treatment, seeking urgent assistsinesftfror fromm law enforcement or fire department personnel, the elements or urgent assistance from a utility company due to a natural or man-made calamity. e. Places of entertainment, amusement or refreshment: these places include but are not limited to movie theaters, pinball arcades, shopping malls, amusement parks, restaurants and bowling alleys. III. Curfew--Persons under sixteen years of ace. It shall be unlawful for any person under the age of sixteen (16) years to be on or present in any public street, av nue, alley, ey, park or other public grounds or building, place entertainment or refreshment, tween vacantlot or hours anyother 10 00 PM unsupeSunday sed place within Scott County be through Thursday (other than evenings preceding legal holidays) and 6:00 AM of the followingday00 PM alegalholiday and 6 between and ehours of .• 00 AM Friday, Saturday and p of the following day unless: a. the minor is accompanied by his or her parent, guardian, or other adult person having the primary care and custody of the minor or one exercising temporary supervision over the minor; b. the minor is returning home by direct route from and within thirty (30) minutes after the conclusion of a school activity, an activity of a religious or supervised voluntary association; c. the minor is in a place or returning home from such place connected with and required by some legitimate business, trade, profession or occupation in which said minor is permitted by law to be engaged; d. the minor is in a motor vehicle with parental consent for normal travel with intercity travel to, through or from any city within Scott County being excepted in all cases from the curfew; or e. the minor is on an emergency errand. IV. Curfew--Persons over sixteen and under ei.hteen ears of a.e. It shall be unlawful for any person under the age of eighteen (18) years and over the age of sixteen (16) years to be on any alley, park or other public grounds or public street, avenue, vacant building, place of amusement, entertainment or refreshment, lot or any other unsupervised place within ScottCounty t betw enitheen thee hours of 10:30 PM Sunday through Thursday (other da andy preceding legal holidays) and 6: 00 AM of the followand ay and between the hours of 12 :00 Midnight Friday, day unlesa• da preceding a legal holiday and 6:00 AM of the following a, the minor is accompanied by his or her parent, guardian or other adult person having the primary care and custody of the minor or one exercising temporary supervision over the minor; b. the minor is returning home by direct route from and within thirty (30) minutes after the conclusion of a school activity, an activity of a religious or supervised voluntary association; c. the minor is in a place or returning home from such place connected with and required by some legitimate business, trade, profession or occupation in which said minor is permitted by law to be engaged; d. The minor is in a motor vehicle with parental consent for normal travel with intercitytravel to,ithroall ughcaor from any excepted city within Scott County being curfew; or e. The minor is on an emergency errand. V. Curfew Responsibilities of parents. It shall be unlawful for any parent, guardian or other person having the legal custody and control of a minor under he age of eighteen (18) years to knowingly or negligently permit to violate the provisions of sections I through V. VI . Effect on control b adult responsible for minor. Sections I through VI are not to be construed to give a minor the right to stay out until curfew rs designotherated adult herperson ein if otherwise directed by a parent, guardian or y the nor should it be having the primary care and impair o thefcontrolnof; the adult person having primary construed to d are oorf custody of the minor. VII.Curfew--Responsibility of operator of place of entertainment. It shall be unlawful for any person operating or in charge of amusement, entertainment or refreshment, or any other place of business to permit any minor under the age of eighteen (18) years to loiter, loaf or idle in such place during the hours prohibited by sections i through V. Whenever the owner or person in charge or in control of any place of amusement, entertainment, refreshment, or other placeof business shall find persons under the age of eighteen (18) years loitering, loafing or idling in such place of business, he shall immediately order such person to leave, and if such person refuses to leave the place of business, the operator shall immediately notify the police department and inform them of the violation. This section shall not be construed as permitting the presence at any time of any person under the age of eighteen years in any place where his presence is now prohibited by an existing law or ordinance. VIII. Penalties 1. First Offense: A minor found to y isdemeanorlation of and shall this be ordinance shall be guilty of fine of $25. 00. sentenced to the payment 2 . Second Offense within one year: A minor found to be in violation of this ordinance on two separate occasions within the period of one year shall be guilty of a petty misdemeanor and shall be sentenced to the payment of a fine of $50 . 00 or to 10 hours of Community Service or any combination thereof. 3 . Subsequent violations within one year: A minor found to be in violation of this ordinance on more than two separate occasions within the period of one year shall be guilty of a petty misdemeanor20nd shal hours of eComr;unitysentenced Service to the pormany ent of a f fine of $100 . 00 or combination thereof. IX. Penalties: Adults person having the primary Any parent, guardian, or other adult p tem orary supervision care and custody of a minor or one exercising P ted such minor to of a minor who has knowingly or negligently Perm violate this ordinance on at least one prior occasion shall be guilty of a misdemeanor. • j - . MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorney �1 DATE : February 2 , 1994 RE : Curfew Ordinance At the February 1st City Council meeting Jim Terwedo presented a proposed county-wide curfew ordinance he is encouraging cities to adopt . The City Council requested information as to how his proposal differed from the existing Cityc . orsnatexisting comparisonCity ofordinance, is1setCforthebelow. 10 . 28, is attached. A 1 Acte and Hours . The current ordinance creates one category of minors, and one timeframe during which minors are not allowed outside unaccompanied by an adult . The draft ordinance divides minors into two categorminorsiesarenotallowed sed on a , nas outside, different timeframes during based on the age of the minor and the day of the week. Presently we prohibit children under the age of 18 years to loiter between the hours of 10 : 30 p.m. and 5 :00 a.m. ; the draft ordinance will regulate children under the age of 16 between 10 : 00 p.m. and 6 : 00 a.m. Sunday through Thursday, and between 11 : 00 p.m. a legandlh6 : 00 . a.m. on Friday, Saturday, and the day preceding Children between 16 and 18 are allowed out until 10 : 30 p.m. weekdays, and until midnight on weekends and before holidays. 2 . Liability of Parents. The existing ordinance makes it unlawful for any "parent, guardian, or other person having the legal care or custody" of the minor to allow the minor out, "unless such minor is accompanied by his parent or guardian. " 1 The draft ordinance makes parents liable only if they "knowingly or negligently" permit the minor to violate curfew. 3 . Liabilit of Businesses . The present ordinance makes it unlawful for the person operating or in charge of various businesses to allow unaccompanied minors to loiter there in violation of curfew. The draft ordinance does not contain a similar provision. 4 . When Curfew Does not Apply. The current ordinance excludes from curfew "any students . . . who are lawfully attending, going to or returning from school, church or community sponsored athletic, musical or social activities or events, or place of employment . " The draft ordinance excludes any minor, regardless of whether they are a student, from curfew, if they are "returning home from and within thirty (30) minutes after the conclusion of" an activity of arschool, reliich gious s, oret o"supervised voluntary association , 0 7h current provisions . The draft ordinance also exempts a minor who "is in a motor vehicle with parentalent fo andmfortminors vel with intercity travel . on emergency errands . 5 Penalty. The current ordinance makes any violation a petty misdemeanor, which means it has a maximum fine of $200 and no jail . The draft ordinance sets a minor' s first penalty at $25, the second penalty within one year at $50 or 10 hours of Community Work Service, and a subsequent penalty within one year at $100 or 20 hours of Community Work Service . The penalty for violations by adults is a misdemeanor, which means it would have a maximum fine of $700, and could involve as much as 90 days in jail . If you have any further questions, please let me know. (2MEMO] Attachment cc : Chief Steininger -2- § 1C I. Gaining entrance to an event for which a charge is made without having paid such charge and without the permission of the person in charge of the event or his authorized representative. J. Repealed. K. Engaging in any conduct which creates a risk of bodily harm to any other person or.damage to property. L. Engaging in the striking, kicking or throwing of objects by or between persons occupying said area lot outside of restricted area, including, but not limited to, baseballs, footballs, frisbees, soccer balls, basketballs, tennis balls, or any other such projectile which may be thrown, struck or kicked. M. Building or maintaining a fire in any place other than receptacle which raises the fire off the ground. N. Starting or using a fire and thereafter failing to extinguish the fire when it is no longer used. (Ord. 175, June 27, 1985; Ord. 201, July 1, 1986) SEC. 10.27. FALSELY REPORTING FIRE. It is unlawful for any person to inform the Fire Department that a fire is in progress, knowing that it is false and intending that the Fire Department shall act in reliance upon it. (Ord. 1, April 1, 1978) SEC. 10.28. CURFEW. Subd. 1. Curfew-Minors Under the Age of Eighteen. Itis unlawful for any minor person under the age of eighteen years to be or loiter upon the streets or public places between the hours of 10:30 o'clock P.M. and 5:00 o'clock A.M. Subd. 2. Curfew - Parents and Guardians. It is unlawful for any parent, guardian, or other person having the legal care or custody of any minor person to allow or permit such minor person to be or loiter upon the streets or public places in violation of this Section unless such minor is accompanied by his parent or guardian. Subd. 3. Curfew - Places of Amusement, Entertainment or Refreshment. It is unlawful for any person operating, or in charge of, any place of amusement, entertainment or refreshment, or other place of business, to allow or permit any minor person to be or loiter in such place in violation of this Section unless such minor is accompanied by his parent or guardian. This Subdivision shall not be construed to permit the presence, at any time, of any person under age in any place where his presence is otherwise prohibited by law. Subd. 4. Exceptions. Such curfew shall not apply to any students under the age of eighteen years who are lawfully attending, going to or returning from school, church or community sponsored athletic, musical or social activities or events, or place of employment. (Ord. 66, June 18, 1981) SEC. 10.29. AIR POLLUTION CONTROL. 1993 ed. 929 @PJL RDYMSG DISPLAY = "" TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: County Curfew Proposal DATE: 02 02 94 INTRODUCTION: The County Attorney has proposed uniform curfew restrictions to be implemented throughout Scott County. BACKGROUND: Attorney A few months ago, I had a conversation with the County Attr of regarding a curfew charge which had been dismissed by were a memhis staff. At that time, Mrdo oo ed our ordinance me that eandtlo some problems with the constitutionality requested a clarification that I could take to thI C tyiAttorndyafo get any problems corrected. A few weeks at 02 01 94eCity Council Meeting. ce of the proposal placed before you the interest of At that meeting, I was asked for comments.aInbut would like to time, I kept those comments as brief possible expand on them at this time. rohibits people under Section 10: 28 of the City Code essentially P 18 years of age from being in public places between going n10: 30 am, andnd from 5: 00 a.m. Exceptions are made for studentsttorents are certain events or their place of employme ublic place prohibited from allowing their children to be in pd between these hours unless they are with the child.arparentsfand ibiro operators of certain business estab e to vviolate curfew. allowing people under 18 years of ag There are three significant differences between the County Attorney' s proposal and Section 10:28. two curfews; one for people under 16 First, his proposal is really years of age and one for people between 16 and 18 years of age with both groups being able to stay out later on weekends and holiday eves than during the week. This involve a lot of numbers which may confuse well intentioned parents. enalties for t Attorney' s proposal sets forth p Second, the CounY curfew violators and their parents. the language proposed by the County Attorney is much more Third, 10: 28. Definitions are included to specific than that in Section The proposal provides 30 minutes clarify elements of his proposal. e to get home after authorized for persons under 18 years of ag activities. Emergency errands and normal travel in a motor vehicle with parental consent are dealt At first glance, the County Attorney' s proposal seems to be more complicated than a curfew eordinance uniforzn throughoutethe,rcountybalanced by the fact that it will b e A workable curfew ordinance itool nor thenresourcesltotsweeplthe ice department has neither the desire night, parents have streets looking for curfew violators everyeed expressed a desire for at leastsomethe cstre turfew onfinorcemthe emiddle of nt and we nthe a way to get young people off night. ALTERNATIVES: 1. Adopt the language proposed by the County Attorney. 2 . Retain the language now in Sec 10:28 of the City Code. 3 . Direct the appropriate city officials to write a new curfew ordinance. RECOMMENDATION: Following discussion of this issue , please provide staff with direction as to how you wish this matter handled. to a . CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Final Plat for Calvary Addition DATE: March 4, 1994 INTRODUCTION: Calvary United Methodist Church has submitted an Application for Final Plat Approval for Calvary Addition. At their March 3, 1994, meeting, the Planning Commission recommended to the City Council the approval of the Final Plat for Calvary Addition, subject to conditions. BACKGROUND: The proposed subdivision is located south of Vierling Drive, near Emerald Lane, and north of the proposed Southerly Bypass. The subject site is zoned Mid-Density Residential (R-3), and consists of one lot, 4 acres in size. (See Exhibit A.) The applicant is proposing to construct a new church on the site. CONSIDERATIONS: 1. The Comprehensive Plan has set basic policies to guide the development of the City. The draft 1990 Comprehensive Plan designated this 4 acre parcel for Mid-Density Residential development. This land use category allows detached housing, as well as duplexes, townhouses, four-, six-, and eight-family housing at densities not exceeding eight dwelling units per gross acre. The intention of this category is to provide locations for attached housing at moderate densities and to provide a transitional area between non- residential development or major roads, and low-density housing, such as singles or duplexes. The zoning translation would be the present R-3 Zoning District. 2. The proposed plat consists of one lot that is being proposed for development with a new Calvary United Methodist Church. Access to the subject site is from Vierling Drive, which is located along the northern border of the proposed plat. The 80' of right-of-way for Vierling Drive was previously dedicated with Hauer's 4th Addition in 1987, and this road has already been constructed. The Transportation Section of the draft 1990 Comprehensive Plan has designated Vierling Drive as a collector street. This roadway classification provides both traffic movement and limited access, while interconnecting with minor arterials and providing continuous access across and around neighborhoods. A collector street within the urban area of the City has the capacity to carry 1,000 to 5,000 vehicles per day. No parking is allowed on the Vierling Drive right-of-way. 1 3. An existing 60 foot wide natural gas pipeline easement, and a Minnesota Department of Transportation Temporary Slope Easement (57' to 70' in width), are located within the southern portion of the site. The applicant is also proposing a large drainage and utility easement over the existing stormwater drainage pond located in the northeastern corner of the site. The applicant is not proposing to construct any structures or site improvements within any of these easements. 4. The Minnesota Pollution Control Agency (MNPCA) has established noise standards on a statewide basis. The noise standards are provided in average decibels levels (dBA) for daytime (7:00 a.m. to 10 p.m.) and nighttime (10:00 p.m. to 7:00 a.m.). The noise standards have also been established for the amount of time within any given hour. The term L50 means the sound level exceeded 50 percent of the time in any one hour and L10 represents the sound level exceeded 10 percent of time in an hour. The following table lists the MNPCA noise standards for residential areas: Daytime Nighttime L50 L 1 0 L50 L 1 0 60 dBA 65 dBA 50 dBA 55 dBA Since the applicant is proposing a subdivision adjacent to the Southerly Bypass (a major arterial), staff requested that the Noise Program Coordinator for the Minnesota Pollution Control Agency review the proposed site for development with a church. Based on the assumption that the Calvary Church would not be used as a facility for routine overnight lodging, they concluded that noise mitigation is not a prerequisite for approval of the subdivision for development with a church. They added that the fact that berming was required for the residential development located to the west of the site, and that additional berming may be required to the east of the site, does not alter this conclusion. However, they also stated that, "in the interests of visual and aesthetic continuity within the community and the neighborhood, the City and / or the developer may wish to consider berming and planting as a landscape feature on the site". At the time this memo was written, staff had not received any further information regarding a noise analysis from the applicant. Staff has researched the berm constructed for the residential development to the west of the subject site. It is approximately six to seven feet in height on the east side and two to three feet in height on the west. It should be noted that the grade of the bypass drops as it travels east of CR 17. The grade of the land north of the bypass is highest near CR 17 and gently slopes down to the east with several high spots. Staff believes that the applicant should be able to integrate the construction of the berm with the site grading and excavation for the church. Adequate soil material should be available on the site and construction cost should be relatively low. The berm design can be reviewed in the building permit process. 2 5. The City has determined that the existing pond along Vierling Drive should be redesigned for the following reasons: A. The pond should be moved further away from Vierling Drive to get the pond slopes off the right-of-way; B. The side slopes of the pond need to be flattened out for safety reasons, and for maintenance purposes; and C. The bottom of the pond needs to be excavated to provide at least 4 feet of dead water storage for water quality purposes to meet NURP standards. Only a small corner of this large pond is located on the property owned by the church. Because the majority of this City pond is off of the church's property, the Engineering Department is proposing that the City make the necessary modifications to the pond, rather than the church. The Engineering Department requested approval to redesign the pond at the March 8, 1994, meeting of the City Council, and the City Council approved of this proposal. The pond is planned to be redesigned and constructed this summer as part of the Upper Valley Drainage project. 6. The approved Citywide Sidewalk and Trail Plan proposes the construction of a sidewalk along the south side of Vierling Drive. One of the conditions of approval for the Preliminary Plat required the construction of a 5 foot wide sidewalk along the north edge of the plat. Since the adjacent stormwater pond is proposed to be redesigned, the Planning Commission has recommended that the City construct the sidewalk, and that the developer agree to pay for the construction at that time. Construction would not occur until after the pond has been reconstructed and moved. 7. The Stormwater Management Plan and runoff calculations, Final Construction Plans, Grading and Drainage Plans, and an Erosion Control Plan, have been reviewed and approved by the Engineering Department. 8. Shakopee Public Utilities (SPUC) has commented that water service is available to the site, subject to their standard terms and conditions. Single-phase electrical power is available to the site subject to their standard terms and conditions. Three-phase electrical power is not available. 9. On January 1, 1992, the Minnesota Wetland Conservation Act of 1991 became effective. Rules established by the permanent program became effective on January 1, 1994. The City of Shakopee has been designated as the Local Governing Unit in charge of administrating the regulations of the Wetland Conservation Act. Materials submitted by the applicant indicate that the site contains no wetlands, and a field check for wetlands and wetland indicators by Engineering staff has verified this claim. Staff has issued a Certificate of Exemption to the Wetlands Act of 1991 to the owner. 3 10. Since the area is not identified as a future park site in the City's draft Comprehensive Plan, Staff is recommending that a park dedication fee be collected in lieu of park land. Using the assessed value in the calculation, the park dedication requirement would be approximately $ 1,810 for the 4 acre lot. At the February 8th meeting of the City Council, the applicant requested additional information regarding the park dedication requirements for churches. The applicant felt that a $1,810 park dedication fee for a church was excessive. The Cross of Peace Lutheran Church paid the park dedication fee required for each of the 31 lots in the Maple Trails subdivision ($580.77). This park dedication fee was based on the amended park dedication ordinance established in 1991. Prior to the amended park dedication ordinance, the Mount Olive Church was constructed in the Eagle Creek Junction 2nd Addition in 1987. The applicants requested a waiver of the park dedication requirement. The park dedication fee was waived by the City Council. The Planning Commission has recommended Condition 2a which requires a park dedication fee. The dedication of land for park purposes is made at the time of the platting of the land, and cash payments are due prior to the final approval of the plat by the City Council. The developer for this proposed plat is not requesting permission to defer the Park Dedication payments to the time of the issuance of the building permit. 11. There are no existing special assessments against this property. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends the approval of the Final Plat for Calvary Addition, subject to the following conditions: 1. Approval of the title opinion by the City Attorney. 2. Execution of a Developer's Agreement for construction of required improvements: a. The developer shall agree to pay for the construction of a 5 foot wide sidewalk along the south side of the Vierling Drive right-of-way, along the northern edge of the plat, at such time as the City constructs the sidewalk. b. The Park Dedication Requirement shall be a cash payment in lieu of park land, and the Park Dedication fee shall be due at the time of Final Plat approval. 4 3. The applicant shall construct a continuous noise mitigation barrier along the south side of the site to reduce the noise impact from the TH 101 Bypass upon the church and upon the residential areas adjacent to the church site. The maximum nighttime sound level shall be 55 dBA (L10). 4. The developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. 5. The developer shall be responsible for grading of the plat as shown in the drainage plan. ACTION REQUESTED: Offer Resolution No. 3974, a Resolution Approving the Final Plat for Calvary Addition, and move its adoption. {CTTYCOUNTPCALV ERY.322} 5 RESOLUTION NO. 3974 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE FINAL PLAT FOR CALVARY ADDITION. WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat for Calvary Addition on March 3, 1994, and has recommended its approval; and WHEREAS, all notices of the public hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Final Plat for Calvary Addition, described on Attachment A is hereby approved, subject to the following conditions: 1. Approval of the title opinion by the City Attorney. 2. Execution of a Developer's Agreement for construction of required improvements: a. The developer shall agree to pay for the construction of a 5 foot wide sidewalk along the south side of the Vierling Drive right-of-way, along the northern edge of the plat, at such time as the City constructs the sidewalk. b. The Park Dedication Requirement shall be a cash payment in lieu of park land, and the Park Dedication fee shall be due at the time of Final Plat approval. 3. The applicant shall construct a continuous noise mitigation barrier along the south side of the site to reduce the noise impact from the TH 101 Bypass upon the church and upon the residential areas adjacent to the church site. The maximum nighttime sound level shall be 55 dBA (L10). 4. The developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. 5. The developer shall be responsible for grading of the plat as shown in the drainage plan. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney ATTACHMENT A That part of the east 23.45 acres of the Northeast Quarter of the Southwest Quarter and the Northwest Quarter of the Southeast Quarter all in Section 8, Township 115, Range 22, Scott County, Minnesota, described as follows: Commencing at the southwest corner of H_AUER'S 4TH ADDITION, according to the recorded plat thereof, Scott County, Minnesota; thence North 81 degrees 54 minutes 58 seconds East, assumed basis for bearings, along the southerly line of said FAUER' S 4TH ADDITION, 394.00 feet to the point of beginning of the land herein described; thence NOrth 81 degrees 54 minutes 58 seconds East, along said southerly line, 477.50 feet; thence South 0 degrees 25 minutes 22 seconds East 362.61 feet; thence South 80 degrees 34 minutes 40 seconds West 479. 14 feet; thence North 0 degrees 25 minutes 22 seconds West 373.90 feet to the point of beginning. EXHIBIT A •• r'-',...,..N( ',..... 4*.. �. i F•--' c' -•fir,', ♦ T- /,:. • +, I --4 ty . ��C` �.•t t► iG�( .1 /(1 _ `1w' -- `f tiv'.y r -...t JT _,, ( t ! 44% CA.: 7.� • • rb — �' {^J 'oC' '�• � „��J )'`, .:. tom. ',..,-1 y 1 ;Li ' o / --- • _ e- � ..L. t , A � ` � 1...... ;? es t �•ri � ` .r'� 1- • ' Z Meal 92o . -3-1-----,i� ;IX.Wt_J .•. fit-` i i —1:2 1:111# ff©o :, : : . ___ - :: : _ _ _ _ ---------------__- ----- suB ECT STE > .s'> _ i - - 1 _ - •- . - AG . ' . .G AGRICULTURE ) R1 RURAL RESIDENTIAL R2 URBAN RESIDENTIAL i R3 MID—DENSITY RES. I R4 MULTI FAMILY RES. "" B1 HIGHWAY BUSINESS I B2 COMMUNITY BUSINESS B3 CENTRAL BUSINESS • 11 LIGHT INDUSTRIAL 12 HEAVY INDUSTRIAL S SHORELAND - • FLOODPLAIN DISTRICT -' —.—.. MANDATORY PUD RTD RACETRACK DISTRICT ___.--A Zoning Map City of SHAKOPEE VARY UNITED METHODIST CHURCH OF SHAKOPEE, a non-profit VICINITY MAP wing described property situated in the County Sec. 8, Twp. 115, Rge. . rtheast Quarter of the Southwest Quarter and the all in Section 8, Township 115,' Range 22, Scott 'S 4TH ADDITION, according to the recorded plat ' ''" ""'-"• 'rth 81 degrees 54 minutes 58 seconds East, assured i - - - .e of said HAUER'S 4TH ADDITION, 394.00 feet to escribed; thence North 81 degrees 54 minutes 58 _.50 feet; thence South 0 degrees 25 minutes 22 ' - egrees 34 minutes 40 seconds West 479.14 feet; Q `rJm NO SCALE g s West 373.90 feet to the point of beginning. SW 1/4 SE 1/4 as CALVARY ADDITION and do hereby dedicate to as shown on this plat for drainage and utility ---- ----^T CHURCH OF SHAKOPEE, a non-profit religious . 1 .gned by Libby Bergen, Cnair, Trustees and James , 19— . HODIST CHURCH OF SHAKOPEE . I Drainage and Utility E I 1JI by James Mork, Lay Leader ' —went was acknowledged before me this day 19 by Libby Bergen, Chair, Trustees and Being 5.0 feet in widthEon behalf of the non-profit religious organization. lot lines, and being 10 adjoining street line a Notary Public County, Minnesota. otherwise indicated. a i :ed the property described on this plat as CALVARY :ation of the survey, that all distances ace correctly Li; foot, that all monuments have been correctly placed 7,' iry lines are correctly designated on the plat, )`'Minnesota Statutes 505.02, Subd. 1, or public highways ` 1`:. .nave, Land Surveyor :rise No. 7095 J 6o>r's Certificate was acknowledged before me this , 19 , by James E. Boernave, Land __------ License No. 7095. ---*— Notary Public County, Minnesota. m sou.rH' -_- NEI of Shakopee, chis day of • S W. COR. 1V his day of , 19— in conformance. ' a c by City Clerk lu ract of Title of this plat and hereby recommend .. J 3 this day of • ly— �— -easurer day of , 19— :ditoc this plat has teen approved this • day of Il irveyor :nis office this cay of _.#.4s- BOERHAVE LAND SURVEYING.INC. 7 109> q' rp iF f lob, CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Westridge Lake Estates Planned Unit Development: Request for Park Dedication Credit DATE: March 7, 1994 INTRODUCTION: Mr. Darrel E. Gonyea, President of the Westridge Bay Company, has submitted a request for a 40 percent credit to the Park Dedication Requirement for the Westridge Lake Estates Planned Unit Development (PUD). Section 11.40, Subd. 4.E states that where private open space for park or recreation purposes is provided in a proposed subdivision, and such space is to be privately owned and maintained by the future residents of the subdivision, a credit of up to forty (40) percent of the requirements of the Park Dedication Requirements may be given. At their March 3, 1994, meeting, the Shakopee Planning Commission recommended to the City Council the approval of the request for a 40% credit to the Park Dedication Requirement for the Westridge Lake Estates Planned Unit Development. BACKGROUND: The Final Development Plan and the Preliminary Plat for the Westridge Lake Estates PUD was approved by the City Council on August 17, 1993. The Final Plat for the 1st Addition was approved on November 16, 1993. Since the area within the proposed Westridge Lake Estates PUD was not identified as a future park site in the City's draft Comprehensive Plan, staff and the Planning Commission recommended that a park dedication fee be collected in lieu of park land. Staff calculated the park dedication fee using the assessed value of the site from the Scott County Assessor's Office. The resulting park dedication fees were extremely low. Using this valuation in the calculation, the park dedication requirement would have been approximately $9,195, or only $155.65 per residential lot. Based on the low calculations, the City hired an appraiser to perform an appraisal for the site. The cost for this appraisal was funded by the Park Reserve Fund. The City authorized Paul Smith and Associates to perform the appraisal on September 27, 1993. On December 6, 1993, Paul Smith & Associates appraised the site at $677,000. Using this value, the required Park Dedication would be $1,190.59 per lot. This calculation has been provided on the attached Exhibit A. To assist the City Council in assessing this request, staff has attached to this report a list of the Park Dedication Requirements for some of the more recent rural residential plats. (See Exhibit B.) DISCUSSION: Section 11.40, Planned Unit Development (PUD), Subd. 4.E, states that where private open space for park or recreation purposes is provided in a proposed subdivision and such space is to be privately owned and maintained by the future residents of the subdivision, a credit of up to forty (40) percent of the requirements of the Park Dedication Requirements may be given, provided that the following conditions are met: A. That such land area is not occupied by non-recreational buildings and is available for the use of all the residents of the proposed subdivision; B. That required setbacks shall not be included in the computation of such private open space; C. That the use of the private open space is restricted for park and recreational purposes by recorded covenants which run with the land in favor of the future owners of the property within the tract and which cannot be defeated or eliminated without the consent of the Council; D. That the proposed private open space is of a size, shape, location, topography and usability for park and recreational purposes or contains unique natural features that are important to be preserved; E. That the proposed private open space reduces the demand for public recreational facilities to service the development. Additional information has recently been provided by Mr. Gonyea with respect to the park dedication credit. (See Exhibit C.) The developer for the Westridge Lake Estates Planned Unit Development will be dredging portions of the lake, as well as providing 12 boat docks along the shore of Lake O'Dowd. In addition, an additional 6.21 acres of open space than is required by the PUD ordinance will be provided. The applicant estimates that the total cost of these three items is approximately $69,735.50. If a 40% credit were approved, the required Park Dedication would be reduced from $1,190.59 per lot to $714.36 per lot ($1,190.59 x .60 = $714.36). The Planning Commission believes the applicant's request for a park dedication credit is warranted based on a review of the five criteria. The developer will be providing recreational facilities which will reduce demand on public recreational facilities in the City. Since the developer is making a significant investment into the recreational facilities, the Planning Commission has recommended a 40 percent credit. Condition No. 2.f of Resolution No. 3912, the Resolution Approving the Final Plat for Westridge Lake Estates First Addition, currently states: 2.f Cash payment in lieu of park dedication shall be required. The park dedication payments may be deferred to the time of the issuance of the Building Permit. Approval of the park dedication credit being requested by the developer would add the following statement, highlighted in bold letters, to Condition No. 2.f: 2 2.f. Cash payment in lieu of park dedication shall be required. (This amount would be $714.36 per lot based upon a 40% credit for open space - refer to Sec. 11.40 Subd. 4E). The park dedication payments may be deferred to the time of the issuance of the Building Permit. Approval of the Park Dedication credit requires approval by the City Council for an amendment to Condition No. 2.f of Resolution No. 3912. This would be accomplished by the adoption of Resolution No. 3976, A Resolution Amending Resolution No. 3912. Since the Developer's Agreement entered into between the City and the developer specified a park dedication requirement per lot of $1,190.59, it also will need to be amended if the City Council approves this request. ALTERNATIVES: 1. Approve the request for a 40% credit to the Park Dedication Requirement for the Westridge Lake Estates Planned Unit Development ($1,190.59 x .60 = $714.36 per lot), and amend the Developer's Agreement to reflect the lower amount. 2. Approve the request for less than the 40% credit option to the Park Dedication Requirement for the Westridge Lake Estates Planned Unit Development, and amend the Developer's Agreement accordingly. Alternatives include: A. 35% Credit = $1,190.59 x .65 = $ 773.89 per lot. B. 30% Credit = $1,190.59 x .70 = $ 833.42 per lot. C. 25% Credit = $1,190.59 x .75 = $ 892.95 per lot. D. 20% Credit = $1,190.59 x .80 = $ 952.48 per lot. E. 15% Credit = $1,190.59 x .85 = $1,012.01 per lot. F. 10% Credit = $1,190.59 x .90 = $1,071.54 per lot. G. 5% Credit = $1,190.59 x .95 = $1,131.06 per lot. 3. Deny the request for a 40% credit to the Park Dedication Requirement for the Westridge Lake Estates Planned Unit Development. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends Alternative No. 1. ACTION REQUESTED: 1. Offer Resolution No. 3976, A Resolution Amending Resolution No. 3912, A Resolution Approving the Final Plat for Westridge Lake Estates First Addition, and move its adoption. (Please refer to Condition 2.f for the revision to the resolution.) 3 2. Offer a motion to direct the appropriate City Officials to execute an amendment to the Developer's Agreement for Westridge Lake Estates First Addition to incorporate the lower park dedication requirement amount. {CITYCOUN\PARK WEST.322} 1 1 4 RESOLUTION NO. 3976 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AMENDING RESOLUTION NO. 3912, A RESOLUTION APPROVING THE FINAL PLAT FOR WESTRIDGE LAKE ESTATES FIRST ADDITION WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat for the Westridge Bay Estates II, First Addition Planned Unit Development on November 4, 1993, and have recommended its approval; and WHEREAS, all notices of the public hearings for the Planned Unit Development and the Preliminary Plat were duly sent and posted and all persons appearing at the hearings have been given an opportunity to be heard thereon; and WHEREAS, the Shakopee City Council did approve the Final Plat for the Westridge Lake Estates First Addition on December 7, 1993; and WHEREAS, the Planning Commission of the City of Shakopee did review the developer's request for a 40 percent credit to the Park Dedication Requirement for the Westridge Lake Estates Planned Unit Development (PUD) on March 3, 1994, and have recommended its approval to the City Council. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Final Plat for the Westridge Bay Estates II, First Addition Planned Unit Development described on attachment A attached hereto and incorporated herein, is hereby approved, subject to the following conditions: 1. Approval of the title opinion by the City Attorney. 2. Execution of a Developer's Agreement for construction of required improvements: A. Street lighting to be installed in accordance with the requirements of Shakopee Public Utilities. B. Electrical system to be installed in accordance with the requirements of Shakopee Public Utilities. C. Water system to be installed in accordance with the requirements of Shakopee Public Utilities. D. Local streets within the plat will be constructed in accordance the requirements of the design criteria and standard specifications of the City of Shakopee. E. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250.00 each per sign pole. F. Cash payment in lieu of park dedication shall be required. (This amount would be $714.36 per lot based upon a 40% credit for open space - refer to Sec. 11.40 Subd. 4E). The park dedication payments may be deferred to the time of the issuance of the Building Permit. 3. The applicant shall submit a revised Final Plat which revises the name of the plat from Westridge Bay Estates II, First Addition to the following, "Westridge Lake Estates First Addition". 4. The homeowners association will be responsible for maintenance of the common facilities. The common water system must comply with the requirements established by the Shakopee Public Utilities Commission. This water system can only serve properties within the PUD. 5. The annual septic system inspection process financial guarantees and reporting system must be established and in operation prior to the release of the first building permit. 6. No direct access from lots to CSAH 14 will be permitted. 7. No trees or monuments will be permitted within the right-of-way of CSAH 14. 8. No raising of water levels within the right-of-way of CSAH 14 will be permitted. 9. The developer shall be responsible for grading of the plat as shown in the grading, drainage and erosion control plan. 10. The developer shall provide the City with a copy of covenants including the homeowner's association provisions for the PUD. These covenants must be reviewed and approved by the City Attorney. 11. A thirty (30) foot setback shall be required for the street side yard setback along Vista Ridge Drive for Lot 1, Block 1, within this proposed plat. 12. The applicant must submit verification that the Minnesota Department of Natural Resources has approved the following items prior to the recording of the Final Plat: A. Dredging activities in O'Dowd Lake; and B. Boat docks. That the Mayor and City Clerk are hereby authorized and directed to execute said Final Plat and Developers Agreement. That Resolution No. 3895 is hereby rescinded in its entirety. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney ATTACHMENT A The East Half of the Southwest QuRrtegllIIthe i.n Sectionu3UWeTcwnehiPest tllSr � RanLP f thc Southwest Quarter and Government Lot 3, 22, Scott County, Minnesota: — AND — t That part of Covcrnment Lot 4, Section 0846Township t and, ]RangRange l;6t, oScott County, Minnesota, lying; South of the North th East 476.61 feet:. • Together. with that part of the Southeast Quarter of said Section 30, described as beginning at the Southwest corner of said Southeast Quarter; thence east, along the '.soutli ,line thereof a distance of 66.06 feet; thence North 0 degrees 58 minutes. 34 seconds Fast, parallel to the west line of said Southeast 14 Quarter, a� distance of c�l'S49 30feet; feet tothence Che south linedegrees the Nor h 2658 minutes feet seconds East a distance of said Southeast Quarter;. thence south 89 degrees 47 minutes 20 seconds east, alongg said South line a distance of 393.90 feet to the tient line of thc t 1803.26 feet of said Southeast Quarter; thence North 1 degree 23 minutes 16 seconds east alo>zg said west line, a distance of 261 .04 feet to the north line of said Southeast: Q unrter, thence north 89 degrees 47 minutes 20 seconds west along said north `line, a distance of 850. 26 feet to the northwest corner of said Southeast Quarter; . thence south 0 degrees 58 minutes 14 seconds west , along the west ' line of said Southeast Quarter, a distance of 2656.61 feet to the point of beginning. EXHIBIT A PARK DEDICATION CALCULATIONS NAME OF SUBDIVISION: Westridge Lake Estates, 1st Addition DATE: December 6, 1993 Park Dedication Calculations Based on Appraisal Performed by Paul Smith & Associates and dated 11/21/93: APPRAISED VALUE OF 123.45 ACRES $ 677,000.00 Multiplied by 10% 10% Total Park Dedication Requirement $67,700.00 Multiplied by 51% to be Developed x 51% (63.13 Acres in 1st Addition) Park Dedication Req. for Area to be Developed $ 34,527.00 Divided by 29 Proposed Lots / 29 Equals Park Dedication Fee per Lot of $ 1,190.59/Iot EXHIBIT B PARK DEDICATION CALCULATIONS RURAL RESIDENTIAL ZONING DISTRICT Beckrich Park Estates (PUD) $430.55 per lot Dominion Hills $337.50 per lot Hillwood Estates $400.00 per lot Maple Trails Estates $580.77 per lot Mark J. Weinandt Addition $650.00 per lot Weinandt Acres $315.00 per lot EXHIBIT C February 18, 1994 Mr. Terry Joos Planning Commission City of Shakopee 129 South Holmes Street Shakopee, MN 55379 Dear Chairman Joos : When I applied for a Planned Unit Development for WESTRIDGE LAKE ESTATES FIRST ADDITION, I filled out a Park Dedication Worksheet and asked for a resolution of the Park Dedication Fee for my project . At that time, I was informed that the Park Dedication Fee would be resolved during the platting process and not the P.U.D. process . When the Planning Commission was considering Final Plat Approval for WESTRIDGE LAKE ESTATES FIRST ADDITION I requested a resolution of the Park Dedication Fee. The Planning Commission told me that they did not have the authority to determine the Park Dedication Fee, and that it should be resolved with the City Council at Final Plat Approval . At Final Plat Approval, the City Council told me that they should have received a recommendation from the Planning Commission for the resolution for the Park Dedication Fee. The staff recominended at the Council Meeting that an appraisal be conducted on the property as a closing had not yet taken place, and the staff felt that the assessed value of the property was too low. The Staff Report stated that the average Park Dedication Fee ranged from $350 . 00 to $550 . 00 . I felt that the formula used to determine Park Dedication Fee in an unsewered area in Shakopee results in an excessive park fee for lots in the unsewered area unless the property was purchased years ago. I also felt that the project qualified for a 40% credit, because WESTRIDGE LAKE ESTATES FIRST ADDITION meets the requirements for the 40% reduction. The additional amenities that reduce the demand for public recreational facilities are as follows : 12 Docks $ 12, 400 . 00 Dredging of Cattle Walk 22, 000 . 00 Excess Dedication 6 .21 Acres 35, 335 . 50 TOTAL COST S 69,735.50 In addition to the above amenities, the developer reduced the number of lake lots on the peninsula originally approved by the City Council creating a beautiful 2550 foot Lakeshore Walkway on the peninsula for the residents of the subdivision. This nature Walkway reduces the demand and use of public parks . It was determined that a fair compromise between the City and the Developer could be worked out after the appraisal was received so that the Park Dedication Fee would be in line with the fees for other developments in the area. I am hereby requesting a resolution of the Park Dedication Fee, so my lot Buyers will know what they have to pay when they apply for a building permit . Sincerely, WESTRIDGE BAY COMPANY Darrel E. Gonyea 7 President 1 14-10 CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Planned Unit Development: Preliminary and Final Development Plan for a Public Mini-Storage Facility DATE: March 4, 1994 INTRODUCTION: Mr. Tony Sadat has submitted applications for approval of the Preliminary and Final Development Plans for a proposed Planned Unit Development (PUD) for a Public Mini-Storage Facility to be located at 1885 3rd Avenue. At the February 3, 1994, Planning Commission meeting, the Commission continued the public hearing to the March 3rd meeting to allow time for the applicant to provide the necessary information for a more thorough review of the proposed PUD. At the March 3, 1994, meeting of the Planning Commission, the Commission recommended approval of both the Preliminary and Final Development Plans for the proposed Planned Unit Development to the City Council. BACKGROUND: The proposed development covers 7.40 acres and is to be located on Outlots D and E of Husman Addition. The subject site is zoned Highway Business (B-1). (See Exhibit A.) The applicant is requesting approval of a PUD to construct 10 structures on Outlot E, Husman Addition; one office/shop structure, and nine mini-storage structures, each containing between 18 and 70 units. The purpose of the Planned Unit Development (PUD) section of the Zoning Ordinance is to encourage innovation, variety and creativity in the site planning process. A developer may obtain greater development flexibility through variances negotiated in the PUD review process provided that amenities beneficial to the public are created with the proposal. Greater protection of important natural features, preserving open space, and providing a quality environment are often the means in which a developer can negotiate flexibility from the standard zoning ordinance regulations. Zoning district standards may be negotiated and variances from district requirements granted by the City as part of the PUD process. The applicant is requesting two variances with this proposed PUD. The following restrictions apply to the granting of variances by PUD: A. Fire and Safety. No variances shall be negotiated which in any way violate the fire and safety codes of the City. B. Exterior Streets and Yards. No reduction in yard requirements shall be permitted adjacent to exterior property lines or exterior public streets. 1 C. Interior Streets. No building shall be located less than fifteen (15) feet from the back of the curb lines along interior streets that are to be maintained by the City. D. Off-Street Parking. No variances shall be negotiated from off-street parking except as specifically provided for in Section 11.05, Subd. 3. E. Open Spaces. No variances shall be negotiated which will result in less open space than is required by the zoning district. This includes yard requirements. Residential PUD' shall provide at least twenty (20) percent of the project area as open space. CONSIDERATIONS: 1. The draft 1990 Comprehensive Plan has designated this area for Industrial development. This land use category allows a variety of light and heavy industrial activities, such as assembly, warehousing, wholesale distribution and sales, manufacturing, research and development, and office activities. Commercial activities would not be allowed unless specifically mentioned in the zoning districts which implement this land use plan category. In contrast, the Commercial designation includes retail and service businesses which sell primarily to individual customers, but not to other businesses. The Commercial designation does not include manufacturing, warehousing, trucking, or businesses which utilize extensive outdoor storage of goods or materials. 2. The subject site is currently zoned Highway Commercial (B-1). The purpose of the Highway Business District is to recognize development opportunity and the need for commercial establishments fronting on or with immediate access to major highways. Permitted land uses should take advantage of the highway access in a manner which other business districts are not afforded. Also acceptable are quasi-industrial and wholesale enterprises that do not meet an industrial setting and have considerable customer contact. 3. The applicant is proposing to develop a public mini-storage type of project on the site, and is proposing one office/shop structure, and nine mini-storage structures on the site. Each of the mini-storage structures will contain between 18 and 70 storage units. A cover letter has been submitted by the applicant and has been attached as Exhibit C. The construction of the entire site is scheduled to be completed by the fall of 1994. 4. In order to develop the site as proposed, the applicant will need to receive approval of the following variances from the Zoning Ordinance: A. Section 11.03, Subd. 3.C, regarding Lot Provisions, which states, "Except in the case of planned developments as provided for hereinafter, not more than one principal building shall be located on a lot". B. Section 11.40, Planned Unit Development (PUD), Subd. 2.C, which states that PUD sites must be served by City water and sewer services except in the R-1 and Shoreland zones. Since City services have not been extended to this site, the applicant is proposing to install a well and a septic system for the office / shop structure. 2 In reviewing the variances requested with a commercial PUD, the City Council should consider the purposes for using the PUD option. The purpose of a PUD is to encourage innovation, variety, and creativity in site planning, and to encourage the planning of entire ownerships of land as a unit. Commercial PUDs are different from residential PUDs, in that the items that are traded for variances are different. No open space is required for a commercial PUD, and no natural features are to be retained on this site. 5. Section 11.40 Planned Unit Development (PUD), Subd. 3 (Uses Permitted), states that both the conditional and permitted uses in the B-1 District are permitted with the approval of a PUD. Subd. 3 also states the following, "For uses requiring a Conditional Use Permit and subject to the eligibility requirements, the PUD procedure may be used in lieu of the conditional use procedure". With the Zoning Ordinance update that is currently taking place at the City Council level, the City is proposing that self-storage facilities be allowed as a conditional use within the Highway Business (B-1) Zone. The existing Zoning Ordinance does not specifically list "self-storage facilities" as either a permitted nor a conditional use within any of the zones. However, with the current Zoning Ordinance this type of facility is being looked at a permitted use within the Highway Business Zoning District. 6. A portion of Outlot D (the northeastern corner) has previously been sold to an adjacent landowner. The City did not approve this division of land through the Minor Subdivision process at that time. However, the applicant has recently submitted an Application for Approval of a Minor Subdivision for this site. City staff has reviewed and approved the request for the Minor Subdivision, and the legal description for the PUD has been adjusted to exclude the portion of Outlot D that was previously sold to the adjacent landowner. 7. The applicant is proposing to install a fifteen foot wide landscape buffer containing a silver maple tree every fifty feet (2.5 inches in diameter) along the front property line. A total of twelve silver maple trees will be planted. 8. Section 11.40, Planned Unit Development (PUD), Subd. 2, states that PUD lots must be a minimum of 1/2 acre in size and have two septic sites identified. The site is 7.4 acres in size, and two septic system sites have been identified on the revised drawing submitted by the applicant. (See Exhibit D.) 9. The Building Official has commented that a written report by a licensed Sewage Treatment Designer will be required prior to the approval of a Building Permit for the site. 10. Shakopee Public Utilities (SPUC) has commented that although no water services are available to the site at this time, electrical services are available, subject to their standard terms and conditions. 3 11. Engineering staff has reviewed the Grading and Drainage Plan and the Erosion Control Plan to ensure that this project is not impacting the Minnesota River with increased run- off. The Planning Commission has recommended a condition requiring that the approval of the Final Development Plan be contingent upon the approval of the Preliminary Grading and Drainage Plan and the Erosion Control Plan by the City Engineer. 12. The approval of a NPDES Permit is required for the site. The applicant has submitted an application for this permit to the Minnesota Pollution Control Agency. Verification that the Minnesota Pollution Control Agency has approved the NPDES Stormwater Permit for the proposed development will be required prior to the recording of the Final Development Plan. 13. Scott County Environmental Health (SCEH) has reviewed the proposal and provided the following comments: A. This site has previously been used for outside storage of creosote treated poles and galvanized metal culverts. Although there may be some contamination in the soil from the previous use, they do not suspect that it would present a problem for the proposed use. • B. This area is identified as being highly susceptible to ground water contamination. Limestone is at or very near the surface in this area and on-site sewage treatment systems may be impossible or difficult to construct. C. The on-site sewage system may require additional permits from the Minnesota Pollution Control Agency. SCEH recommends that the applicant contact Gretchen Sabel at 296-0550 to determine if additional permits are required. D. SCEH suggests that the developer submit their design plans for the on-site sewage system prior to the approval by the City in order to reduce the potential for later problems. Both staff and the Planning Commission felt that this issue needed to be addressed, and recommended a condition requiring the applicant to submit a soils report and septic system design for review and approval by the Building Department prior to the City's approval of the PUD. The applicant has since complied with this recommended condition, and it has been deleted. E. Water wells within this area must be double cased to isolate the Prairie du Chien limestone from the Jordan Sandstone. 14. The Minnesota Department of Transportation has reviewed the proposal and found it acceptable for further development with consideration of the following: A. The site appears to adjoin a frontage road which was released to the City of Shakopee on April 1, 1979. Questions may be directed to Phil Keen of their Right-of-Way Section at 582-1283. B. Current drainage pattern and rate of runoff are to be maintained away from TH 169. Drainage from the highway culvert must be accommodated. Questions may be directed to Bonnie Peterson of the Hydraulics Section at 593-8758. 4 15. The applicant has informed staff that there are no wetlands on the site, and staff has verified this claim. A Certificate of Exemption to the Wetlands Act of 1991 has been issued to the property owner. 16. When Husman Addition was recorded in 1957, lhandwasdedicated DD has already been met, Therefore, the park dedication requirement for t proposed ropos and no park dedication fees will be required when the Building Permits are issued for the site. 17. There are no existing special assessments against this property. ALTERNATIVES: 1. Approve the Preliminary and Final Development Plans for the proposed Public Mini- Storage Planned Unit Development, subject to conditions. 2. Deny the request for approval of the Preliminary and Final Development Plans. 3. Table the decision to allow time for the applicant and / or staff to provide additional information. PLANING COMLtiIISSION RECOMMENDATION: The Planning Commission is recommending theapproval f conditions: Preliminary and Final Development Plans (Alternative No. 1), subject to following 1. The following variances from the Zoning Ordinance are approved: ept in the A. Section 11.03, Subd. 3.C, regarding Lot ed for hereinafters not visions, which ,morec than one case of planned developments as pro principal building shall be located on a lot". B. Section 11.40, Planned Unit Development (PUD), Subd. 2.0 which states that PUD sites must be served by City water and sewer services except in the R-1 and Shoreland zones. Since City services are not available to this site, a variance to this requirement allows the applicant to install a well and a septic system for the office / shop structure. 2. The following procedural actions must be taken: A. A Development Agreement stating the conditions of approval of the Planned Unit Development must be filed with the Scott County Recorder. - 5 3. The following must be completed prior to the recording of the Final Development Plan with the Scott County Recorder's Office: A. The applicant shall submit verification that the Minnesota Pollution Control Agency has approved the NPDES Stormwater Permit for the proposed subdivision prior to the recording of the Final Development Plan with the Scott County Recorder's Office. 4. Approval of the Preliminary and Final Development Plans are contingent upon the following: A. Approval of the Final Development Plan is contingent upon the approval of the Grading and Drainage Plan and the Erosion Control Plan by the City Engineer. B. Approval of the Final Development Plan is contingent upon the approval of the Stormwater Management Plan by the Lower Minnesota Watershed District. l C. Approval of the Planned Unit Development nesota Pollution Control Agency for on-site permits required from the Min sewage system. ACTION REOUESTED: Offer Resolution No. 3975, A Resolution Approving the Preliminary and Final Development Plans for the Public Mini-Storage Planned Unit Development (PUD), and move its adoption. (CI TYCOUN\PUDMIN IS.3r.} 6 RESOLUTION NO. 3975 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY AND FINAL DEVELOPMENT PLANS FOR THE PUBLIC MINI-STORAGE PLANNED UNIT DEVELOPMENT (PUD). WHEREAS, the Planning Commission of the City of Shakopee did review the Preliminary and Final Development Plans for the Planned Unit Development of Public Mini- Storage on March 3, 1994, and have recommended their approval; and WHEREAS, all notices of the public hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Preliminary and Final Development Plan for the Planned Unit Development of Public Mini-Storage, legally described as: Outlot E, Husman Addition; and that part of Outlot D, Husman Addition, lying north-easterly of the following described line: Beginning at a point on the southeasterly line of said Outlot D, distant 342.62 feet southwesterly of the most easterly corner of said Outlot D; thence northwesterly to a point on the northerly line of said Outlot D, distant 391.92 feet westerly of said most easterly corner and there terminating. is hereby approved subject to the following conditions: 1. The following variances from the Zoning Ordinance are approved: A. Section 11.03, Subd. 3.C, regarding Lot Provisions, which states, "Except in the case of planned developments as provided for hereinafter, not more than one principal building shall be located on a lot". B. Section 11.40, Planned Unit Development (PUD), Subd. 2.0 which states that PUD sites must be served by City water and sewer services except in the R-1 and Shoreland zones. Since City services are not available to this site, a variance to this requirement allows the applicant to install a well and a septic system for the office / shop structure. 2. The following procedural actions must be taken: A. A Development Agreement stating the conditions of approval of the Planned Unit Development must be filed with the Scott County Recorder. /Cat=lb :wloJ 01 SE panoiddy Val3 X10 :lsalld aadoxEgS 30 /Cllr a41 3o IoXEI •i'661 ` jo iCEp sigi o Sl! a o touno /Cl! a o uoissas u! passed pian `elosauu!y�i `aadoalE4S 3 � 4l 3 i. � � 4l 3 •luawdoianaQ l!ufl pauueld 041 I0J uuld luawdoianaQ !nu alp io3 luawaal2d luawdoianaQ p!Es alnoaxa of paloai!p pUE paztloglne Agalal ale 4.1a13 /CI D pUE IoACEN a41 lE4l `4ZgA'IOS3.11 ualuana ,LI aa •walsXs &ennas alis-uo a41 Io3 ,Couad } lo.2uo3 uopniiod Elosauum alp wog paimbai sl!wlad TIE 3o 1Enoldde alp uodn luau!luoo Si luawdoianaQ PUfl puma all jo Ienoiddd .D Qpa4 •louts! staleM Elosauu!N IaMO'I all 'Cq uEid luawa2EUEN IaIEMwlolS all 3o IEno.iddE all uodn lua2u!luoo Si mid luawdoianaQ leui3 all 3o !Enoiddd •H •Iaaui2ug /CI!D a41 'dq uEid iolluoD uoisoig all puE ueid a2Eu!EIQ pUE 2utpe1O all 3o ienoidde all uodn lua upuoo st tram luawdoianaQ IEu!3 042 Jo IEnoiddd •v :2utmolio3 all uodn luaupuoo are amid luawdoianaQ Fuld puE iCIEu!u►!iald all Jo IEnoiddd 1� •aot3JO s1Iaplooag dlunoD mos all 4l1M uEld luawdoianaQ ieu!3 zip Jo 2u!p.iooal a4l of loud uoistntpgns pasodoid all Io; liw.tad I0IEMwlo2S S3QdAI all PanoiddE se4 ICouad iolluo3 uotlnliod elosauum all 1E41 uo!lEouuan 1lwgns pals lueo!Idde al.L 'd :0oL1Jo s,iapiooag ,ClunoD llooS 041 4l!n'M ueid luawdoianaQ lEu!d all Jo 2u!plooal zip 01 Loud p iaidwoa aq lsnw 2ulmo io3 a41 '£ - EXHIBIT A . . 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INC. • AIA • ARCHITECTURE & DEVELOPMENT 4 81 2 LARKSPUR LANE. EDINA. MINNESOTA 55435 • • • HONE: 929 - 3682 January 10, 1994 City of Shakopee 129 S Holmes Street Shakopee, Ai 55379 Gentlemen: This letter concerns the mini-storage project locates out west on highway 169 as described on the site plan. The site area includes 7.4 acres. The owner is Tony Sadat of 1324 Tyler tiE, Minneapolis, MN 55413. Mr Sadat is also the developer. The project will be completed by the fall of 1994. The existing B-1 zoning will remain. No variances are required. Sincerely, 1&44:g4LC.Att•vt),AX—.., David C Darrell AIA -- I • pppi X1(1 ._:�� ,, jiiii��� :i r•plI_j /ice /ice ,r• tc �ddkkll /1111 • }c �', i�F r a.it! , I ! tq• c r• 3 h' i, qa3•111 ,--1 '9•t— .� 11 ., . / . .... ,......///..i.'..//.. .. .....,,,...e.::::—,1. .c 23-.":".I .'1 /111/till . . . :•. 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I -'F. 171 l L'`� iii ...„..._,i; 1 _........._, / \ _ -, . -,,. • . iv: , -,iii / 1; s r ... � � \� ...., li O 1 ' 'IL' li \l t /I �>. as I I • \ '�i'.,o_ • ! 1 . til r lis B j \ 1LL ' \ • •Ili • 1 • / III ! +..,,:, • ;ir 1I I I �. — / y�F'M�I r .. I I I (• e�— . � `\ / ] Y or r 1 I ICo ` `\ \ \ / / I I ._, I \ t % \ / / . tilil o z • i'' ! 1 i ' ° 1 '‘ I 1 r 1.ii 1 \ / r r \ s + i . 7 ; / 1 Y ;tz„ •r :lYr4 4 IJ a, TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Chaska Interceptor Funding DATE: March 14, 1994 Introduction City Council has requested funding scenario's for the Chaska Interceptor. Background The goal is to minimize the impact of the cost of CI project on tax payers and rate payers while providing funding for the Chaska interceptor (CI) , Community Center (CC) and downtown streetscape. Council and staff on numerous occasions have reviewed the status of the TIF Trust Fund and the possible uses of the balance in the fund. In addition to the projects listed below, the Ass't City Administrator has prepared a list of possible uses of the balance in the TIF Trust that includes $2,000,000 for block 3 and 4, and $775,000 for various park improvements. In order to save council and staff time now and in the future, Council may want to establish a priority list for planning the use of the TIF Trust balance. The discussion on this issue easily turns into a conceptual CIP discussion with no firm direction set for projects or funding. The issue at hand is the CI since Council has committed to the project and downtown streetscape is virtually also a commitment. The other projects under discussion are not firmed up as to what the project entails or the cost. With that being said, the information following is based on the assumption that these three projects are the top priority for Council. Possible funding scenario's for the CI and CC, assume that $500,000 of TIF is used for downtown streetscape on 1st Ave. . All options assume that $4,000,000 is a valid number for the CI in 1994, $3,500,000 is a valid number for the CC and of revenue projections are reasonable. A. No impact on taxes/rates due to CI Option 1. Use TIF for the CI in 1994, downtown streets in 1996 and 3.5 million for the CC in 1995. This option and timing would entail a cash flow shortage in the TIF Trust according to the calculations. The shortage would need to be covered by another GO TIF bond issue for the 1995 to 2000 time frame. Option 2 Use capital appreciation bonds to pay for all of the CI, counting on collection of trunk/connection charges to make debt service payments starting in ten years. This would free up TIF for other uses including Block 3/4, more for CC or closing TIF districts. The risk is that fees (connection/trunk charges) would not be collected fast enough so that taxes or rate payers would have to make debt service payments. Option 3 Use capital appreciation bonds for half of the CI project and TIF for half, relying on collection of trunk charges/connection fees within ten years to make debt service payments starting in ten years. The risk from option 2 is cut in half. B. Current rate/tax imtact Option 4 Use MWCC debt for all of the CI project, relying on either property tax levy or sewer rates to make current debt service payments. Using MWCC debt for $4,000,000 would equate to an 16% increase in sewer rates to make interest payments the first four years. A $1,000,000 principal payment would need to be funded for year 5 and every fifth year thereafter. Once trunk/connection fees are received, they could replace the need for tax/rate payers making debt service payments. Option 5 Use MWCC debt for half of the CI project, relying on either property tax levy or sewer rates to make current debt service payments. Using MWCC debt for $2,000,000 would equate to an 8% increase in sewer rates to make interest payments the first four+ years. Use TIF to prepay the first $2,000,000 in principal payments. This would rely on collection of trunk/connection fees to make the principal payments in year 15 and 20. Option 6. Increase size of referendum bond issue (use less TIF) for CC or for CC/park projects. Taxpayers can vote for what they want to spent with income tax deductible property tax dollars. This would leave more money for Block 3/4 and park projects. Recommendation The recommendation is to spend TIF money first for the whole project cost of the CI. This is a committed project and other projects are not at this point. The balance of TIF available, the CIF and potential future debt will probably fund new projects as Council determines over time. Attached is a new set of TIF projections based on certain assumptions. Counsel is preparing TIF plan amendments to accommodate current cost projections. also attached is a brief recap of the status of the CIF. Action Requested Move to fund the cost of the Chaska Interceptor with tax increment funds. •O•O CO VI C0 UI r o$ PU ooh CO E '0 M 1 1 h •O M M O Ni eo 0 IN P M V1 U 0• M03 V> CO O ya •,• U 00 /r 1 1 •0 N ' V1 .0 NI O F- C .0 N N N V1 N N 1 1 •- . . . . . Or 0 0 0 1 1 - M_ O M IN CV N O MI � O LL Ni .0 .1- •1- Ni 00 •0 to — O` to L •I- •N ~ •O 1 N N .0 CO 1 h P O O t� P 00 P P .0 V\ O 0 o 0 y -- M N N N M M N 6) 1-- N Or v J 03 00 h P s CO y P O y▪ LL e— P P U CO M M O O O O O V O h '0 'O '0 y CO • O 0 CO y 00 P M M M U W ...- 0 = •L 0 000000000i, O O C 0 0 0 0 0 0 0 0 0 61 O >` NI O 0 0 0 00 0 0 0 0 VI0 • y ✓ ✓ 1 1 1 1 1 1 1 1 1 `0 T C C• 00 Ni M M M M M M M Ni L) O M C ••- 04) 4 L 0.0 0000000000 O 0 61 0000000000 O NO 000000 0000 O ✓ L h h h h h h h h h h O U C O .0h 1 1 1 1 1 1 1 1 1 1 1••••• •> R • OI L 0 p •- 0! CO 0 ✓ 0000000 '9 c:. 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O . N 0) N co 0 co O N 0 0 co L = L L 0 0 a+ 4, U (5 J O N 01• 0 C C C - O f y O O 0 C A 0 0 L0 o U 0 0 0) 0) O C ♦.. N 0 0 O• 7 0) O CO . ' ✓ 0 1 CO 07 C 4+ N N U N L CO & in & ~ 0 P P p OQ. O. 0 0 0 0 P P 00 NO C -p 0 L N Al >. L 07 01 0) Y L F —• r D 07 U U Y U C-:). 1 ftn.- Ota O CO N c- •O n V1 •O N O CO N f,- N N I` to P h .O .t O 01 O• N ort M P 0 0 0 V10.1 O• P O. ti o - M M N. N M •° M M 00 O O O 0 O O a O O O O O a o O .O N •o ? P u_ O O O I,- J Vt CO .- M1,- ti s in •O ti t- O M O O g> CO P ti ti I- N MM .° •° •o •O 0- I- 7 N N N N 0 N .-- cc C�pp • co • M O O 00 •0° M I trr ti In a U C_ • MCV p. •-• ,O t^A 0 0 0 CO P CO P P •t I.d P r M .t .t .t M M M M M N N d M Y Ce a 41 Ih N 0 a a V1 O °• C .fit .4t M ..11 0 r.- ,tn o . III L OC! N ^ to CO -4 M V1 t- 00 - N CO M M M M M 00 O C- P /- 7 .1 st J r- U •O 7 d r L7 K O a T a N & N p. O• w 01 C P czt ~ -O M N .1 0. P O. m CsJ D C O �. J N O O O O C V1 M O CO •o O• O N s — V! co to O J to ..- N •o m L co) N1 M 0.1 .O J N .t N- lg G 0 CO NI 000 L O_ M N N N N N N N ,13 > o C .PN- 77 CO O t0 0N a 0i o - a a 0 N L d 0 .° ✓ O! ti CV 01 go •_ • N CO L 2 O CO a M 1 J ✓ u P 4, 07 N 0 C 2 C 0 MO O t— ca T. C M M v- m u ° .o EYM.0 (° L OL P 4, L N- 7 d CD N 0. 000 0 C N N U L 4, J 1/1 •O N cO 00.. 0 0 0 0 rn o• C V+ 'D L C1 P V. °. O• N N N N 4-, L • X O/ r ?. 7 CO a iv C Y U 24 There is also money available in the CIF. Due to having more restrictions on the use of TIF, it is advisable to spend the TIF money first on eligible projects. The status of the CIF and other projects is; Balance available 12/31/93 2,450,000 Interest earnings 1994 120,00010,000 1988 GO Imp DS surplus -2,030,000 5 Year CIP projects 1,140,000 Note: 1988 GO Imp bonds should be called for payment on 2/1/95 and would have an estimated $600,000 surplus in the fund. The block 3/4 $2,000,000 and the $775,000 in park projects are not in the current CIP. to money out of Note: movecto other fundse(CIF)t ase sewer trunk/connection charges are collected (for the 4,000,000?) . z .13 City Of Shakopee CIF/TIF Projects CIP Items TIF CIF Downtown Streetscape 95 500,000 Chaska Interceptor 94 4,000,000 Community Center 95 3,500,000 Annual Trail 94 5,000 CR 15 94 120,000 CR 16 94 300,000 CR 18 94 250,000 CR77 94 25,000 New St CR 18 - 18 94 50,000 Public W. lot 94 100,000 sidewalk 10th 94 25,000 Sidewalk annual 94 25,000 Sidewalk CR 17 94 50,000 Annual Trail 95 5,000 Land Fire St. 95 120,000 Sidewalk annual 95 25,000 Sidewalk Fuller 95 10,000 Trail Memorial 95 50,000 Annual Trail 96 5,000 Levee Dr - Bluff 96 or 150,000 PW Salt shed 96 100,000 Sidewalk 6th 96 30,000 Sidewalk annual 96 25,000 Trail UP valley 96 30,000 Annual Trail 97 5,000 Land S.of Bypass 97 250,000 sidewalk 4th 97 30,000 Sidewalk annual 97 25,000 Trail Shenndoah 97 30,000 Annual Trail 98 5,000 Muhlenhardt 98 100,000 Sidewalk annual 98 25,000 Sidewalk CR16 98 25,000 Trail 16 - 83 98 30,000 Trail Memorial 98 5,000 8,000,000 2,030,000 Barry Items Outdoor pool slide 100,000 Outdoor pool drainage 25,000 UP Valley trail 250,000 Tahpah Grandstand 50,000 Tahpah Grandstand concess/rest. 100,000 Tahpah park lot 100,000 Tahpah park 150,000 Block 3 & 4 95 2,000,000 2,775,000 II MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Fire Station Site Memo From Chief Ries DATE: March 18, 1994 The attached memo from Fire Chief Frank Ries requests the City Council move forward on the identification of a site for a second fire station. The following are some additional facts that should facilitate the City Council' s discussion and consideration on this issue . The CIP includes $120, 000 allocation in 1995 for a second fire station site. The funding source is listed as the Capital Improvement Fund. The CIP also has a $1 .2 million amount budgeted in 1996 for the actual construction of a fire station. The funding source is listed as being General Obligation Bonds. Before a decision is made on the exact site, a siting analysis should be conducted. Once the by-pass has been completed traffic volumes are going to increase dramatically at certain locations. Zoning considerations also need to be evaluated. It is quite possible that land which is zoned B-1 Highway Commercial might sell for $1 . 00 per square foot or more ($44, 000+ per acre) . It is possible that land which is located outside of the current MUSA may well be available for 1/3 to 1/4 of the land within the MUSA. The City needs to evaluate whether it' s essential that the fire station be located within the MUSA or in close proximity to the MUSA. Representatives from the Fire Department will be available at the meeting as well City staff members that will have comments to make on the subject . 411 b, To: Dennis Kraft, City Administrator From: Shakopee Fire Department Re: Location for Second Fire Station Copy: Shakopee City Council Members Date: March 18 , 1994 Introduction: For the past 5 years , the Shakopee Fire Dept. has been requesting the City to buy land for a second Fire Station. At this time, due to the city' s growth and expansion, a second station has become a priority. A large factor in possessing a good ISO ( Insurance Services Office) rating as applied to the fire service is the ability to respond from within 1 . 5 miles of any possible incident. The expansion of the City of Shakopee to the East makes a second station a necessity. Proposal : In order to combine adequate coverage of the Eastern portion of Shakopee with minimum distances to be travelled by responding fire fighters from home and work, a number of sites have been considered. The location which best fits these requirements is the area immediately East of the County Road 17 and Vierling Drive intersection. This location provides a number of benefits : -- There is adequate, but not excessive territory overlap with the present stations 1 . 5 mile coverage radius (For ISO considerations ) . This location would greatly reduce our response time to the Eastern portion of the Shakopee Fire District. -- Future growth of this city appears to be in this direction thus this location covers our most immediate needs . -- This location is easily accessible from a number of residential areas for firefighter response from home and it is also well connected to the industrial and business section of town for firefighter response from work. -- It would be advantageous to have the station on the North side of Vierling Drive as most firefighters would be responding from this direction. They would not have to cross Vierling Drive while responding with their private vehicles . -- With an access to County Road 17 . Access from this location to the Highway 169 bypass would be easy and safe . -- Racetrack, Valley Fair, or Renaissance Festival traffic will not block access to this location. -- This site provides ample space for a station, training area, and off street parking facilities . -- This could be a corner lot, providing access from two sides of the building allows drive through truck bays for safety in handling the fire apparatus . A larger non-corner lot could be acquired allowing for similar apparatus maneuverability. -- If used as a voting location, this site would be easy to access because it allows minimal crossing of Vierling Drive and it is located on County Road 17 . Alternatives : 1 . To acquire property for a second fire station at the location proposed above, on the East Side of County Road 17 preferably just North of Vierling Drive. 2 . To acquire property for a second fire station at another location which meets similar criteria to the proposed location. Recommendations : The Shakopee Fire Department recommends alternative number one. This property allows the best possible coverage of the Eastern portion of the fire district ( ISO) with good connection to both residential and industrial/business areas for firefighter availability and response. This area would have a minimal residential neighborhood impact, and would be relatively unaffected by peak traffic flows . The Shakopee Fire Department prides itself with the quality of fire protection it provides to this community. In considering the location for this second fire station we have spent a large amount of time evaluating data regarding several locations in order to provide the best possible increase in our service to the City of Shakopee. Resp ctfully Submitted, Frank Ries Chief, Shakopee Fire Department • t -, • L- ti I 11111 11 II 11411111.) r. _ 411,6. , ..-......momni'",_ 1114Ks., . 7 i ,, fie. -....0-1-•,,......_...h... MN' 1 '-'1.. 4011, 1 i 1 r_ .__. luiAmp,..A.,. 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L N 0 45 29 W L _., __._i 00 134.49 ___ 117 • Zj`� 165.31 • 102.00 0 • 0 p 0 86.49 5-- • 5_90.31 _ 75.00_ 75.00' — 75.00 r--- 75_00 [- 7 7 r . 7 r —1 r I CJ' I I ul 11NI Z ,...... .3,- , I I I IZ —I 2 —I I� NI I`co p I I� (0) N' NI Ice NI I NI N I ['II I V I W� gI I 8 (W 01 Iw of IW 8I I"' sem, °l I Im I I I Im I I^' • I in'40 I 1 I I I I1 75.00 I L. 75_00 J 66_65 �1,I L _9�.00 _, 75.00 J L_ .00 -----� o� 0 • 0 0 0 o w 5 N 0.37'26"W 706.20 EASEMENT PER DOC. NO. 59076 _� � I 6 N 0.45'29"W 507.89 _ _ —6 g AA 1 I I FP gTRFFT ui # ► I MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Seasonal Building Inspection Position - Res. #3979 DATE: March 14, 1994 INTRODUCTION: The Building Inspection Department staff presently consists of 1 Building Official, 1 Building Inspector and a Secretarial position. Projected 1994 work demands dictate that additional seasonal inspection staff be considered to adequately provide building inspection services this summer. BACKGROUND: When staff prepared the 1994 budget, every attempt was made to prepare a budget consistent with previous years expenditures. Staff was optimistic that building activity levels would remain constant and that existing staff could accommodate the work load. In reviewing current building activity and scheduled work load for this summer, staff believes that an additional Seasonal Inspector position should be filled. Typically, over the winter season we experience a slow down in building activity which allows us to catch up on a back log of inspections and reports. However, in 1994 a reduction has not occurred due to the ongoing inspection activity associated with several major construction projects that commenced last summer, continued housing development and Murphy's Landing inspections. Additionally, plan review activity is at levels higher than past years as a result of upcoming projects scheduled for construction this summer. The Shakopee HRA's recent action to participate in relocating the home from the Stan's property has compounded an already difficult situation. The Building Inspector has been designated as the lead staff person to facilitate the relocation project and subsequent building improvements. The Stan's house relocation project will require significant overview on the part of the Building Inspector. The time spent by the Building Inspector and other City Hall staff on the Stan's relocation project will be billed to the HRA division. This will free up some dollars within the existing Building Inspection division to cover costs associated with the hiring of a Seasonal Building Inspector. Staff is proposing that the remaining expenses associated with the Seasonal Building Inspector position be offset by an expected increase in budgeted building permit revenues. Shown in Attachment #1 is a summary of building permit revenue projections. Shown in Attachment #2 is Resolution #3979 , which amends the 1994 budget. The Resolution illustrates the costs associated with bringing on board a Seasonal Building Inspector and subsequent revenue adjustments. Note that projected revenues exceed the costs associated with the new seasonal position. Staff is recommending that the appropriate City officials be authorized to advertise and fill a Seasonal Building Inspector position. Staff is also recommending approval of Resolution No. 3979, a Resolution amending the 1994 Budget . ALTERNATIVES: 1 . Authorize the appropriate City officials to advertise and fill the Seasonal Building Inspector position and amend the 1994 budget accordingly. 2 . Do not fill a Seasonal Building Inspector position at this time . 3 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: i . Authorize the appropriate City officials to advertise and fill the Seasonal Building Inspector position. 2 . Offer Resolution No. 3979, A Resolution Amending Resolution No. 3913 , Adopting the 1994 Budget . BAS/tiv Attachment #1 Building Permit Revenue Projections 1993 1993 1994 Revised Budgeted Actual Budget Project. Difference Building Permits 150, 000 256, 132 $175, 000 25, 000 Plumbing Permits 24 , 000 41, 535 30, 000 6, 000 Mech. Permits 10, 000 23 , 975 15, 000 5, 000 Electrical Permits 25, 000 31,722 27 , 500 2 , 500 Plan Check Fees 60, 000 134 ,895 90, 000 30, 000 Totals 269 , 000 488 , 259 337 , 500 68, 500 RESOLUTION NO. 3979 A RESOLUTION AMENDING RESOLUTION No. 3913 ADOPTING THE 1994 BUDGET WHEREAS, the City Council has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the accounts are changed as follows: Amount Fund Division Account General Inspection Wages - Temp $16,000 $ 750 General Inspection PERA $ 1,2507 General Inspection FICA $ 800 General Inspection Workers Comp. $ 1,000 General Inspection applies $ 1,000 General Inspection Travel & Subsistence $ 500 General Inpsection Printing & Publishing $ 300 General Inspection Conf/Schools General Revenue Building Permits $25,000$ 6,000 General Revenue Plumbing Permits $ 5,000 General Revenue Mech. Permits $ 2,500 General Revenue Electrical Permits $30,000 General Revenue Plan Check Fees session of the City Council of the City of Shakopee, Adopted in Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: ------------- City Clerk Approved as to form City Attorney iil A , CONSENT Attached is a print out showing the division budget status for 1994 based on data entered as of 3/17/94. CITY OF SHAKOPEE EXPENSES BY DEPARTMENT CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 00 N/A 0 0 0 0 11 MAYOR & COUNCIL 69,140 3,724 9,411 14 12 CITY ADMINISTRATOR 185,140 5,939 35,767 19 13 CITY CLERK 116,490 3,591 17,929 15 15 FINANCE 278,020 7,389 36,545 13 16 LEGAL COUNSEL 151,000 5,028 23,293 15 17 PLANNING 405,840 9,922 46,456 11 18 GENERAL GOVERNMENT BUILDINGS 114,460 4,369 22,094 19 31 POLICE 1,332,050 45,964 264,965 20 32 FIRE 865,310 8,388 24,803 3 33 INSPECTION-BLDG-PLMBG-HTG 161,750 4,614 25,576 16 41 ENGINEERING 346,590 9,147 52,018 15 42 STREET MAINTENANCE 582,720 13,327 90,871 16 44 SHOP 103,120 5,025 20,651 20 46 PARK MAINTENANCE 289,940 9,059 37,621 13 48 REFUSE COLLECTION 513,550 38,682 78,888 15 61 POOL 150,300 259 7,754 5 64 RECREATION 200,010 5,950 33,268 17 91 UNALLOCATED 177,000 914 23,132 13 TOTAL GENERAL FUND 6,042,430 181,291 851,042 14 17 PLANNING 360,860 23,255 49,768 14 TOTAL TRANSIT 360,860 23,255 49,768 14 12 CITY ADMINISTRATOR 64,870 5,275 12,515 19 TOTAL HRA 64,870 5,275 12,515 19 00 N/A 689,000 0 0 0 TOTAL CAPITAL EQUIP REVOLVING FUND 689,000 0 0 0 rii 1 134 p, a a s C+ C1 a H H H H 0 0 0 0 0 0 H H �"� H H 1"'1 1"1 H H N al 1 115 a I O a W Ti 0 O CT 01 H O H N M M M 0 000000 O O O O O O O 0 0 0 0 0 0 0 0 Z r N O T CV N N N N N Z O O O CO CO 1-4 n CO 0 O O000000 H O O O CO CO H •I CO r-I O CO0 0 0 0 0 0 ,-1M in M .� O c0 CO O e-1 .-1 e•-1 o H 7>; r O O 1` n CO M O OO H n t` M N N N M N r O` D\ HHM •..1 e-1 d1 Cr) M Cr) d1 Cr) H ,-I M M .-1 •--i Cr) C.• N d1 d1 N N d1 M N N 0 N N d1 Cr d1 d1 d1 1 1 I 1 I 1 I I 1 1 I 1 I I 1 I I 1 p N .--1 '-1 N N .-•1 O N N e-i N N e-1 H .-1 .-i H e-I U •..I Cr) M '-1 ,-•1 H H r-1 e1 d1 H H M 10 U1 M P d1 U 0\ M 1` CN ON Is n O\ O\ 1D O\ 01 H e� H Cr) H VJ 4 O O O O O O ON O O O O O 0 0 0 0 0 0 a x ax W U W \ 4 41 H ca a a a Z >4 o °o aa. 4 W H Ft x x \0 In Ha a U U W M U En En C4 rn 1..1 • \ \ W Q,• W N a tn O W 53 0 U U H 9 O 1 a z 4 A w U H w xo v0 0 0 0 A w a a2 z O i o 4 x x x a x W W a \ W U 1 z W U z o H H ] a °a cr Ian a a a vii a U OU U k. 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C. w w w w 114 X.1 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Downtown Alleys DATE: March 17, 1994 INTRODUCTION: Staff is seeking City Council authorization to execute the attached Memorandum of Understanding between the City of Shakopee and Shakopee Public Utilities Commission(SPUC) regarding the Downtown Alley Project. BACKGROUND: The Downtown Alley Project is a joint City/SPUC project in that it consists of pavement reconstruction and undergrounding the overhead electrical lines. The project will be funded by a combination of SPUC, City and assessments. The City of Shakopee is the lead agency for the project in regards to design and construction, but SPUC is certainly involved in the process every step of the way. In order to define the scope of responsibility and costs for each agency, the City Council previously directed staff to prepare a Memorandumed the language Understanding in the Memorandum of SPUC. Staff from both entities have final Understanding and it is now ready for approval and execution. On March 14, 1994 the Shakopee Public Utilities Commission approved of the Memorandum of Understanding. Staff is now requesting City Council approval. ACTION REQUESTED: Move to authorize the appropriate City officials nd Shakopee Public to execute the s UtilitiesmCommission of Understanding between the City of Shakopee regarding the Downtown Alley Project. DEH/pmp MEMORAND MEMORANDUM OF UNDERSTANDING This Agreement, made and entered into this 14th day of March 1994, by and between the Shakopee Public Utilities Commission (hereinafter called SPUC) , and the City of Shakopee (hereinafter called the City) . Whereas, the City desires to undertake certain alley reconstruction in the downtown area; and Whereas, SPUC desires to coordinate with the City to underground its electrical utilities while the alleys are being reconstructed. Now, therefore, it is agreed by and between the parties as follows : each agrees to perform the 1 . Services . SPUC and the City services set forth in the attached Exhibit e addressing and M sDellaneous esign and Engineering Services, Construction, and Items in connection with reconstructing in the downtown area.s This undergrounding the electrical utilities area is set out in Exhibit B. Cost estimates are detailed on Exhibit C. data, and reports as 2 . Exchange of Data. All information, for the carrying out of the are existing, available and necessaryrge, and work, shall be furnished to SPUC °r to the etin every wayy without apossible the parties shall cooperate with each other in carrying out the scope of services. 3 . Time. Each partyshall promptly fulfill any financial art shall commence its work as obligations to the other. Each party soon as practicable after the executionin such sequencecontract, assureshallts undertake and complete such work ur oses of tts expeditious completion in the light of the p P contract. Executed the day and year first above written. CITY OF SHAKOPEE, MINNESOTA SPUC By ByMayor By By City Administrator By By City Clerk Prepared By: Attorney Karen Marty, City 129 Holmes Street South Shakopee, MN 55379 [14MEMO] EXIlll31T A DESIGN AND ENGINEERING SERVICES A. The City will prepare all plans and specifications for this project, in ludingg both the alley reconstruction and the electrical undergrounding portions, he conduits, street lights and all other item The City but will utilize a Shakopee n the alley reconstruction utilizing the in-house Engineering staff, Public Utilities Commission's(SPUC)consultant,HDR Engineering,to design the electrical undergrounding plans. B. All plans must be approved by the City Council and the Shakopee Public Utility Commission prior to bidding. C. The City of Shakopee will obtain all easements necessary for this project, including transformer pad locations. II. CONSTRUCTION A. The City will bid and construct the project. SPUC will i1SPUC dvC cre ise Cis staff on which electrical work will be bid out versus being doney B. The contract will be administered by the Engineering epartment. the t. The contract ine administrators will be the City Engineer for y re es Manager for all electrical work. C. City staff will inspect the paving portion of the project, including conduit installation. SPUC or their consultant will inspect the electrical work. III. PAYMENT A. The City of Shakopee will pay for all non-assessed pavemen t co stswhich are addition, the City will pay for all street lights and unde g in line Items 5 and 6 of the cost estimate shown in Exhibit C. d B. SPUC will pay for all non-assessed electrical costs, anl7 lines ofcosts ere cost in III A. Basically these are the main line costs as outlined in estimate shown in Exhibit C. Basically, ttion cabinetshese items nnlear transformersude all nriser rs, primary distribution voltage wiring, connec poles, etc. 1 al consultants,etc. will be divided up C. All costs for engineering, administrative, e property� owners based on the percent between the City, SPUC and the assessed of construction costs paid by each. s D. The City of Shakopee will prepare and adopt the the p Si elciiaaleAcAl ss for this project. Upon completion of the project and once p been adopted, SPUC will reimburse the City for all hl include any ekopee lectrical Utilities Commissions's share of costs. The willassessments costs associated with the customers service linemeterlare the sockets, eilectri alur ll i es and ine items of the cost estimate shown in Exhibit C (i.e. duct serving customers, etc.). IV. MISCELLANEOUS ITEMS A. SPUC will determine the appropriate voltage to install u e cont ndptd dethetern w the improvements needed to each commercial building to underground. B. SPUC will notify other utilities that are currently overhead on SPUC poles (i.e. cable T.V., etc.). 3--/n-Sy II b 0 SCOTT \ . INSI _ S C gr-.7.t k.-4\:1 °‘ O ATWOOD Ii! IJIIL . 17,740 r::•74. . ' ,.`":.ZIA it J..-, . i 0 Elirc3 alt:^:1 ‘p :,tillat\ = 1 ____0-____ HOLMESNM IA EV.4:::,irl.iiii \\\� \ 1�-��~ LEWISIsm sa - \\\:•\\\\ i ammo \\\ \Ai$k mow ...... f; ; ! ............ . -- �? t \ i I �Ti • SOMHERVIttE ' �`�\,, t J,� I =1 � \-• r m - b C C m �i 0 0 1 FIFE1 .\\s'\\\\ r i (4 b SPENCER LINN- i - 1 tri o0 o Hos 1 ... ma ai ._ q z % .. il. 0 b t::, i0 t...i in iiii ' kl. ..1 t--• tl t-1 i FILLMORE 1 i ra — _ s n c� o b I IS ©. 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Staff has solicited 4 quotes for the tractor as follows: Name/Address Make/Model Price Siemon Implement, Inc. John Deere 1070 $11, 444 .49 Belle Plaine, MN Heckenlaible Equipment Co. Ford 2120 $12 , 284 .77 New Prague, MN Lano Equipment, Inc. Kubota Grand L4200 $14 , 389 . 23 Shakopee, MN Carlson Tractor & Equipment Ford 2120 $15, 512 . 00 Rosemount, MN All 4 suppliers meet the required specifications. The price includes all taxes and trade-in on the existing Ford 1910 tractor. During the budget process, staff had recommended trading in the two small 1710 Ford tractors and keeping the larger 1910 Ford tractor. But upon further review of the maintenance costs and some major repair expenses foreseen for the 1910 tractor, staff recommends trading in that one rather than the two smaller tractors. To date approximately $11, 000 has been expended on maintenance for the 1910 tractor over its 10 year life and it was originally purchased for $9, 000. 00. ALTERNATIVES 1. Purchase the John Deere tractor from Siemon Implement. 2 . Purchase the Ford tractor from Heckenlaible Equipment. 3 . Trade-in the Ford 1910 tractor. 4 . Trade-in the two Ford 1710 tractors. RECOMMENDATION Staff recommends Alternatives #1 and #3 . ACTION REQUESTED Move to authorize the purchase of a John Deere 1070 tractor from Siemon Implement, Inc. for a total price of $11, 444 .49 including taxes and trade-in on the Ford 1910 tractor. FRONT END LOADER BLADES TRACTORCCESSORIES CABS TURF VEHICLE CABS A ILIMPTI .11 TRACTOR CAB INC. 115 DEWEY STREET WORCESTER, MA 01610 TELEPHONE (508) 752-4086 FAX # (508) 798-1874 oerin Custom Cabs & Blades for John Deere or J5e`\ . . - All-Steel -" Cab Standard Features: (70 series) • • Heavy duty electrical wiper ll;� 1 system front and rear. • 'W-/j ' - • Removable, pin-hinged steel / locking doors with sliding windows. tersos�� at aim �/ -•-4-t - • Removable rear glass. I / ' v • Tuck-away heater bracket r.. • • Accoustical headliner �. • ' • • Interior dome light ..' • Solid steel construction 4 • Cab mounting retains J.D. factory roll bar. AI • Tractor matching colors Curtis Deluxe Steel Cab - J.D. 70 Series t , Curtis Loader Blades • • ; el 4 1 , ..,, I I , •4r.elloi:1".Jai- • Sizes to fit any J.D. Loader - ""� (5'-10') • Offer manual or power angle .... ......,.._ /tin il ill from the seat of the tractor • - - — • Power angle utilizes tractors 4 - - 8o - = - existent loader valve to angle - rte = \ (most models) '''+ �``_`f-- ‘ \ .' • Reversible cutting edge ��+;, a , • Four (4) pin detachment - 5 �� ' ► ! • minutes max! — • .•r�.sit A NO MOLDBOARD !`s 6 HEIGHT - • 7.2 28" Curtis Cabs and Loader Blades CHANGE your tractor-maximizing its utility potential! COMPETITIVE COMPARISONS MODEL 2120 MAKE FORD JD Model 2120 1070 2-Wheel Drive Yes* Yes 4-Wheel Drive Yes' Yes HORSEPOWER Gross Engine 42.6 INA Net Engine 40* 38.5* PTO 34.5 35 ENGINE No.of Cyl. 4* 4 Bore,in. 3.35 INA Stroke,in. 3.95 INA Displ.,cu.in. 138.5 116.3* Rated Speed,rpm 2,500 2,700* Fuel Tank,cap.gal. 11.1 10.6* TRANSMISSION Standard Type Mech. Synchro. Speeds Fwd./Rev. 12X4* 9X3* Optional Type 12X12* NA* Hydraulic Shuttle Creeper DIA* NA* PTO Type Live Live No.of Speeds 1 1 HYDRAULICS System Type Open Open Pump Cap.,gpm 9.3* 9.0* Pressure PSI 2,500 INA Position Control Std. Std. Draft Control Std. Std. Lift Capacity at 24" _ I behind link ends \ ,469' k....21020'� BRAKES-Type Wet Disc* Wet Disc DIFF.LOCK Std. Std. STEERING Manual NA NA Power Std. Std. DIMENSIONS(2WD/4WD) Total Length,in. 137.2 123 Total Width(std.tires),in. 62 64.8 Height to Top of ROPS,in. 89.2 INA Turning radius(w/brakes),in. 111.6/107' 114/122.4' Wheelbase,in. 74.8* 68.9' SHIPPING WT.,lbs. 2-Wheel Drive 3,572 3,230* 4-Wheel Drive 3,858 3,515* NA-Feature Not Available INA-Information Not Available DIA-Dealer-Installed Accessory 'Competitive Advantage for Ford (I)At Link Ends (2)Less Brakes 14-10 REVISED 6-92 #-► l MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Vierling Drive DATE: March 17, 1994 INTRODUCTION: Staff is requesting City Council authorization to utilize an outside consultant to provide engineering services for the design of Vierling Drive. BACKGROUND: On March 8, 1994 the City Council held a public hearing to consider the improvements to Vierling Drive, between Adams Street (C.R. 15) and the Mall. At the conclusion of the public hearing, the Council ordered plans prepared for that segment between Adams Street and Presidential Lane under the new alignment according to Alternative No. 3 in the feasibility report. At this time, staff would like to request authorization to utilize an outside consultant to design this project based on several reasons including timing, staff workloads and other factors. Before staff discusses the specifics of Vierling Drive, I would like to once again reiterate the fact that the Engineering Department is still not fully staffed to the point of being completely self- sufficient and consultant free. The department does do almost all functions in-house, including 100% of all feasibility reports and about 90% of all project design. But there is usually at least 1 or 2 projects a year that must be designed by consultants in order to meet certain schedules and other factors. In 1993 only one project was designed using outside consultants. The addition of two employees in 1993 certainly increases the amount of in-house design, but based on the amount of Capital Improvements done annually, there is still no way to handle all the work in-house. It should be pointed out that all of the inspection services, both on public projects and private developments, are provided in-house so basically very little design can be done from May through November. During the 1993 budget process, staff informed Council that even with the addition of the new employees, the department was not staffed to provide total in-house engineering services. City Council directed staff to prepare a report on what would be needed to become 100% in-house engineering and staff is hoping to have that report done for the 1995 budget discussions. Please review the 1993 Annual Report of the Engineering Department for a more detailed summary of the department workloads and services provided. 1 In regards to Vierling Drive, staff would like to request permission to utilize an outside consultant to prepare the plans because of a) other project workloads b) urgency to complete the design, and c) State Aid criteria and review time. Currently, staff is working on six feasibility reports that need to be completed so that public hearings can be held. In addition, staff is already working on designs for eight projects. On top of that, the construction season is probably less than a month away and several projects that did not get completed last year will require full time inspection,reducing staff's availability for office work. Lastly, there are a number of new subdivisions being platted requiring staff review and approval of the plans, not to mention construction inspection for plats started last year that will be finished this spring. Attachment No. 1 is a list of projects currently being worked on by staff in-house. This does not include day to day activities, long range planning efforts, budgets, etc. There is also an urgency for designing Vierling Drive in order to accommodate the developers of South Parkview 2nd Addition and Minnesota Valley 8th. Both of these plats are approved and ready for construction under the old Vierling Drive alignment. With the new alignment,the plats must be replatted, existing Vierling vacated, etc. Developers are requesting that the City expedite the design of Vierling Drive in order for them to replat in order to construct them as quickly as possible in 1994. Finally, Vierling Drive is a State Aid route, which requires additional plan requirements and approvals. Staff does not have the time to adequately prepare the plans to the State Aid required detail and obtain approvals in an appropriate time frame for the new developments. Staff would like to point out that staff certainly has the capability to design this project in-house, if there was no urgency and if adequate time was available. If this project had been ordered in January, it would be a different situation. Because of the timing on this project, staff is recommending the use of an outside consultant. Attached is a contract extension agreement submitted by Orr-Schelen-Mayeron & Assoc. to complete this design for a cost of$15,600.00. This fee is within the allowable engineering fee curve schedule based on the estimated project costs. It should also be pointed out that they will have the plans completed by April 20, 1994, which is substantially quicker than staff could have the plans ready in-house. This project will be funded 100% by State Aid, as well as assessed to the developers as a local street equivalent. The consultant fees are eligible expenses that would be included in State Aid reimbursement to the City as well as included in the overall project costs for assessment calculations. 2 ALTERNATIVES: 1. Approve the request to use Orr-Schelen-Mayeron & Assoc. for the design. 2. Deny the request and direct staff to design the project in-house. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to direct the appropriate City officials to execute the Contract Extension Agreement with Orr-Schelen-Mayeron&Associates,Inc.to provide engineering design services for Vierling Drive from Adams Street to Presidential Lane for a not-to-exceed fee of$15,900.00. DEH/pmp CONTRACT 3 ATTACHMENT NO. 1 PROJECTS UNDER FEASIBILITY ANALYSIS St. Francis Hospital Sewer and Water Viking Steel Road, et al County Road 16 Sewer and Water Murphy's Landing Sewer and Water Sidewalks - 1st Avenue County State Aid Highway 18 Street Connection PROJECTS UNDER DESIGN Downtown Alleys Alley in Block 48 Pelham Lot Downtown Streetscape 11th Avenue Storm Sewer Public Works Parking Lot Tahpah Parking Lot Extension Marschall Road/10th Avenue Sidewalks 1993 PROJECTS THAT WILL BE UNDER CONSTRUCTION IN 1994 Upper Valley Drainageway/Bypass Storm sewers 1993 Street Reconstruction Program (Spencer Street, 8th Avenue) Numerous Private Subdivisions - Orr Schelen • Mav�eron& - . Associates,Inc. March 14, 1994 - -�" "" v 300 Park Place Center 5775 Wayzata Boulevard Minneapolis,MN 55416-1223 Mr. David Hutton, P.E. 612-595-5775 1-300-753-5715 City of Shakopee FAX 595-5774 5;,�111eers 129 South Holmes anchitects Shakopee, MN 55379-1376 rchit c Surveyors Re: Contract Extension Agreement - Vierling Drive OSM Proposal No. 0097-94 Dear Mr. Hutton: According to our agreement for Professional Services with the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is for the design of street and storm sewer for the extension of Vierling Drive from CR 15 to the extension of Presidential Lane. Orr-Schelen-Mayeron & Associates (OSM) agrees to accomplish the attached scope of services for a fee not to exceed $15,600. All survey work will be completed under a separate contract. A preliminary schedule is attached for your review and comment. The City of Shakopee agrees to reimburse OSM for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with you approval, please sign below and return one copy to our office. We look forward to working with you on this project. Sincerely, ORR-SCHELEN-MAYERON CITY OF SHAKOPEE & ASSOCIA S, INC. EA]; Bret A. Weiss, P.E. City Administrator Project Manager, Associate -----) N City Clerk Edward J. DeLaForest, P.E. Vice President Mayor Date: Attachment • Equal Opportunity Employer ENGINEERING SERVICES FOR VIERLING DRIVE, STREET CONSTRUCTION AND APPURTENANT WORK FOR THE CITY OF SHAKOPEE, MINNESOTA SCOPE OF SERVICES The work will include preparation of plans and specifications for street and storm sewer construction for Vierling Drive, from CR 15 to Presidential Lane. The following services will be provided as necessary to complete the project: 1) Review and evaluate the feasibility report prepared by the City and determine project specifics. 2) Set up soil testing program and evaluate borings. (All testing shall be paid for by the City under separate invoice). 3) Prepare construction plans at 1" = 20' scale, specifications and bidding documents according to State Aid standards. 4) Prepare a detailed construction cost estimate. 5) Prepare and submit necessary permit applications to the regulatory agencies. (Permit fees to be paid by City.) 6) Prepare necessary bid plan sets for City distribution. 7) Assist the City in acquiring State Aid approval and advertising for bids. 8) Provide recommendations for Award of Contract. 9) Provide periodic observations during construction as necessary. 10) Prepare supplementary drawings for clarification of working drawings as required. 11) Review shop drawings to determine compliance with plans and specifications. 12) Review testing reports as requested. H:\CML\NM\E GINEER\BAV`'\'14DH 1 SCHEDULE All survey work, including preliminary work, base map preparation and easement is currently under a separate contract. This schedule includes only the engineering aspects of the project. 1. Plan Preparation March 23, 1994 Prepare preliminary plans and specifications. 2. City Review April 20, 1994 Submit preliminary plans and specifications for engineering staff review. 3. Finalize Plans & Specifications April 27, 1994 Review City Staff comments and complete plans and specifications. 4. Submit Final Plans & Specifications to City and State Aid. May 2, 1994 5. City Council Approval May 3, 1994 Council approves plans & specs and order Ad for Bid. 6. Bid Letting May 27, 1994 7. Project Awarded (Subject to State Aid Approval) June 6, 1994 H:\CML\NM\ENGINEER\gAV!\940314.DH 2 411 k MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorne ( DATE: March 15, 1994 RE: NSP Franchise BACKGROUND: Last summer NSP' s franchise with the City expired. Although I sent them a draft franchise months ago, we have not made much headway. One of the main issues for them is whether we will impose a franchise fee. DISCUSSION: Presently the City does not require NSP to pay a franchise fee. SPUC does pay an amount to the City roughly equivalent to a 5% franchise fee, according to Lou Van Hout . Likewise, our franchises with Minnegasco and Western Gas Utilities Inc . both authorize the imposition of a franchise fee not to exceed 5%. Both those franchises require that the fee be imposed by a separate ordinance. In drafting a new franchise with NSP, I sent them a draft which immediately imposed a 5% franchise fee . Their standard franchise includes authorization to adopt a fee up to 5% in a separate ordinance, like the Minnegasco and Western Gas Utilities franchises . NSP strongly prefers to have the same language in their franchise, requiring a separate ordinance in order to impose a fee, rather than including the fee in the franchise ordinance. ALTERNATIVES: 1 . Include in the franchise a provision that the City may adopt a franchise fee through a separate ordinance. 2 . Include a specified fee in the franchise. 3 . Include in the franchise a provision that the City will not adopt a franchise fee . RECOMMENDATION: Include in the franchise a provision that the City may adopt a franchise fee through a separate ordinance. [15MEMO] MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Resolutions of Appreciation DATE: March 18, 1994 INTRODUCTION: Attached are two resolutions of appreciation to individuals who have severed on boards and commissions for more than five years and who were not reappointed this year. BACKGROUND: It is City policy to adopt resolutions of appreciation for individuals who have served for five years or more on a City board or commission (s) ; and, to send a letter of appreciation to those who have served less than five years . Two individuals, whose terms expired this year have served the city for more than five years . The individuals whose terms expired and chose not to be reappointed who serve under five years were sent a letter of appreciation from the Mayor, pursuant to the policy. The resolutions are being put on the consent agenda. The individuals are being called and invited to the meeting. If either of them are available to come, Council will want to remove the resolutions from the consent business. It is recommended that the resolutions be adopted after approval of the consent business, if the individuals are present . Then they would not have to wait around until the end of the meeting. RECOMMENDED ACTION: 1 . Offer Resolution No. 3961, A Resolution of Appreciation to John Drees, and move its adoption. 2 . Offer Resolution No. 3962, A Resolution of Appreciation to Barry Kirchmeier, and move its adoption. • - -,....._- -. ...-.- r•:..,;.,_ ,.,... �, 'tE.:.- --='9"^..: irrm.-..,r. :1�[a•- .•`c.7sa�:r.�:-:vr.,.asa..>..,. .....Q. .....,a..,,...�---- RESOLUTION NO. 3961 A RESOLUTION OF APPRECIATION TO JOHN DREES WHEREAS, John Drees has served on the Energy & Transportation Committee from February 7, 1989 until January 30, 1994 ; and WHEREAS, John Drees has unselfishly contributed many hours of service to the City of Shakopee while serving on the Energy & Transportation Committee during the past five years. NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council on behalf of the residents of Shakopee and on behalf of the Energy & Transportation Committee and City staff, that the Shakopee City Council does hereby extend to John Drees the deep appreciation of the City for his years of civic interest and dedicated service to the community. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this 22nd day of March, 1994 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney RESOLUTION NO. 3962 A RESOLUTION OF APPRECIATION TO BARRY KIRCHMEIER WHEREAS, Barry Kirchmeier has been a respected resident of the City of Shakopee and while living in the City with his family has been very active and interested in both public and civic endeavors; and WHEREAS, Barry has gladly contributed many hours of service to civic and public endeavors and has been an active and valued member of the Shakopee Public Utilities Commission from April 6, 1982 until the expiration of his fourth term on March 31, 1994 . NOW THEREFORE BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL,ehalf of the City, on d on ts commissions behalf iofo the peoplestaff, that of ee then Council does hereby extend to Barryssirch and itsappreciation of the City and all of its Barry Kirchmeier the deep inhabitants for his years of civic interest and dedicated service. il Adopted in Adjourned Regular aheld thisn of 22ndthe City day of March, 1994E the City of Shakopee, Minnesota, Mayor ATTEST: City Clerk City Attorney Approved as to form CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Nummer, Staff Engineer,rte SUBJECT: Viking Steel Road, 4th Avenue to C.R. 16 DATE: March 14, 1994 INTRODUCTION: Attached is Resolution No. 3978, a resolution designating Viking Steel Road from 4th Avenue to County Road (C.R.) 16 as a Municipal State Aid Highway. BACKGROUND: Recently, the City of Shakopee received a petition to construct Viking Steel Road and another unnamed road from 4th Avenue to C.R. 16. As this project was not budgeted for in the 1994 Capital Improvement Plan, staff would like to designate Viking Steel Road as a State Aid Route and construct it with State Aid Funds. The State Aid Capital Improvement Plan called for designating this segment of Viking Steel Road in 1994 and an adequate surplus of mileage exists for designation. With the deletion of Mckenna Road from the 1994 State Aid Capital Improvement Plan, adequate funds are also available in the State Aid Account to construct Viking Steel Road in 1994. Staff is currently working on a feasibility report for constructing Viking Steel Road. ALTERNATIVES: 1. Adopt Resolution No. 3978. 2. Deny Resolution No. 3978. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 3978. ACTION REQUESTED: Offer Resolution No. 3978, A Resolution Designating Viking Steel Road, from 4th Avenue to County Road 16 as a Municipal State Aid Highway and move its adoption. DMN/pmp MEM3978 RESOLUTION NO. 3978 A RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS FOR VIKING STEEL ROAD, FROM 4TH AVENUE TO COUNTY STATE AID HIGHWAY 16 WHEREAS, it appears to the City Council of the City of Shakopee that Viking Steel Road hereinafter described should be designated a State Aid Street under the provisions of Minnesota Law. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Shakopee that the road described as follows, to-wit: Viking Steel Road, from 4th Avenue (Municipal State Aid Highway 166-108-010) to County State Aid Highway 16 be, and hereby is established, located, and designated a Municipal State Aid Street of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this Resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Shakopee, to be numbered and known as Municipal State Aid Street 166-111-005. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney _ Vit;i1 ti;. Cc:4' .,oL 1993 • AUTOCAD ''- ; ' .... REPORT ANNUAL CITY OF S PUBLIC WORKS _ DEPARTMENT __ __ r, . .;.: ,, „..„._,____.,_ _ :4._ :Aalkliarl : 1,,_ - !I-7T-_, , ,t-fl - . .: .17.#,A.__'. 'r_- - -.sem . • "'�^ ,-f .i. c:a;.-; # ni-A t (i1 i) l tv f,_ 1993 ANNUAL REPORT OF THE PUBLIC WORKS DEPARTMENT EXECUTIVE SUMMARY The Public Works Department is responsible for the maintenance and improvements of all Public property, City equipment and infrastructure within the City of Shakopee, excluding building maintenance. By public property, it is meant to include all public street rights-of ways and parklands. Infrastructure is further defined to mean streets, sidewalks, sanitary sewers and storm sewers. The only infrastructure element not under the jurisdiction of Public Works is watermain, which is under the direction of the Shakopee Public Utilities Commission. The Department employs 21 full time employees. Organizationally, the Department consists of the Operations Branch and the Engineering Branch. The Operations Branch is often referred to as the Public Works Branch and consists of the following Divisions: Street Maintenance, Park Maintenance, Forestry, Utilities (Sanitary Sewer and Storm Sewer) and Equipment Services. Attachment No. 1 illustrates the organizational structure of the Public Works Department by activity and Attachment No. 2 illustrates the organizational chart by position/employee. Again in 1993 all procedures and practices continued to be evaluated and improvements made where necessary to provide the most economical services to the citizens of Shakopee. Changes were made and future changes in our operations will be forthcoming as we continue to review and evaluate our programs. 1993 could best be characterized as a year of change. For the first time in five years, the Department added new employees to the staff. A total of four new employees were hired in 1993: Maintenance Worker, Mechanic, Civil Engineer and Engineering Technician. On the operations side of the Department, there was continued awareness placed on public relations and response to citizen concerns. A major effort was made to respond to each and every citizen request, no matter how trivial. If necessary, additional time was taken to explain the reasons or justifications for certain operations that may not be fully understood by the public. Some of the highlights in 1993 for the Operations Division include the installation of a computerized fuel management system. installing 100 trees around the storage yard for screening, purchasing five new pieces of equipment: dump truck with plow and wing, high pressure sew 100 sewer jetter, alley grader. self propelled Toro mower and a 1 1/2 ton maintenance truck; planted trees around the pool and waterslide in Lion's Park, assisted in the installation of new playground apparatus in Memorial Park. assisted in the Tahpah Park concession building expansion project; and provided Community assistance to such annual events as Derby Days, Dump Day, etc. One of the major impacts in Shakopee during 1993 were the floods which closed the river crossings at County Road 18 (Bloomington Ferry Bridge), Trunk Highway 169 and Highway 41. The Department provided assistance to the flood relief efforts for several properties by providing sand, sand bags, pumps, barricades, etc. In regards to the Engineering Division. once again it was an extremely busy year and the Division continues to administer a substantial amount of Capital Improvement Projects annually. In 1993, a total of $6.0 million dollars of public improvements were constructed in Shakopee, not including the major Mn/DOT projects or Scott County projects. It appeared that everywhere you went there was earth moving equipment, cranes, orange cones or road detours. A major event in 1993 was the opening of the Downtown Bridge and Minibypass in October. While the project is not yet finished, Mn/DOT did a good job in getting this bridge opened ahead of schedule even with the floods. The Bloomington Ferry Bridge continues to be constructed as scheduled. The five phases of the project are now under construction On the negative side, Mn/DOT announced further delays in the Shakopee Bypass and the opening of the Bypass is now scheduled for 1997. The Engineering Division revenue had a substantial increase this year due to the restructuring of the fee schedule for new developments. The new fee is a flat 7 1/2% of the construction costs. The total revenue generated in 1993 was $325,900, essentially making the Department self — sufficient in 1993. Total Department expenses overall were up 15% from 1992 levels which is mainly attributed to the addition of new employees. The total 1993 Department Budget (all Divisions) was $1,499,620 while the total Departmental expenses was $1,324,857 or about 88% of the budgeted amount. Please refer to Attachment No. 3 for the budget summary. The Department is continuing to increase the use of computers to improve our efficiencies and productivity. AutoCadd is being used almost exclusively to do the Engineering designs rather than manual drafting. With the addition of two new Engineering employees, the Department increased the amount of design done in-house, reducing the use of consultants. On the Operations side, we are continuing to explore the use of computerized systems for fuel management,vehicle maintenance,sign inventories and maintenance records. Future budgets may include additional computer software or hardware to further address our needs. In summary, the continuing goal of the Public Works Department is to provide the most durable, functional and efficient infrastructure possible for the least possible cost and to maintain that infrastructure in the most efficient manner possible. We always welcome comments and questions from elected officials, citizens and other City employees to help us obtain our goal. _ Respectfully Submitted, _ David E. Hutton, P.E. Public Works Director March 11, 1994 Allt,'..C::"J-Etil NO. 1 CD D . Z z z ` CG o z z CD a Q 0 Z . w � . Q � ow L7 CI z Li 0 La a fx z o- U) n Z z 0 v) >� 0o .< � W > . 3o c , CL 10 ' Eu c • �o ow �' N O p n z ATT= MMENT NO . 2 U 0 C zoo W Q c U o 1 v n _ _ W — Z z2 ., _ w-, W '> '> 'I") 0 y.. tZil O 1— — Z 0 Eaa -1--) W W t ZZ) U UW � _ E WU' y I N W ..a ;1 .4 1.1..1 CCS > Z 0 g g "---ccUUc, U co g U ccYw ° 1J z x Y---1 U Z U d . Cn CC 0 W ;.-4U 0 C I U W Y U Y 0 ts Q CC •r .1 W' — o> M 0 '` ° �- U_W o 0W �' Z °' 01 d cli WU d (n 0., a 01 8 y N a mW m �3 '' q ` - § . V x W I) ci r K al w Y o q V •N U 0 0 m D 0 a. -_-_-1 OD L W ATTACHMENT NO . 3 u. 1- o 141 ~ a ' N LLJLC) O CO U m co co O CO 4 al N O N N- O N`ct N N 17- C) C7) CD N C cr) CZ coC) 64 m T'-' N N N. Cfl N CO -.l C O m N NT Cl..' F-2 O E3 EA. Ef} Ti; L) 0 _N a) > a) N C)) C)) T O N. co O N co ,:i-N N- CA U) N CD N 69.W z IC V) I— ^ O_ a)a CC W •0 CC a) c U) Z Q a) L.11 Wc X ° c W (n o U) LL. Y o C O '- ° Cl) O o c C C F— a) } O O 0 �. cn cn v, n. • > a) Q U a)a) o 0 0 E J c N a a ~ • C� Y a) U) CL w cn a n 0 OPERATIONS DIVISION (PUBLIC WORKS) 1993 ANNUAL REPORT OF THE PUBLIC WORKS DIVISION EMPLOYEES In 1993, the Public Works Department added two new employees to the department: Bill Eagan, Maintenance Worker and Keith Weckman, Assistant City Mechanic. All employees are under _ the direct supervision of the Public Works Foreman asreslt ofto 19929 dreorganization in which the street employees and park employees wereconsolidated In 1993, the Public Works Department consisted of 14 full time employees, 1 part time secretary and 1 temporary summer employees. This represents an increase in staffing of 2 permanent employees from 1992 levels. The employees by position are as follows: Public Works Director Dave Hutton Public Works Foreman Harry Pass Maintenance Workers Howie Heller Jerry Dircks Wally Lureen Bill Doege Joe Honermann Todd Brinkhaus Dick Cheever Mike Hullander Glenn Heyda Bill Egan City Mechanics Gene Jeurissen Keith Weckman _ Secretary Barb Potthier Temporary Season Worker Joel Schleicher ACTIVITIES The Public Works Department activities can be broken down into 4 categories: street maintenance, park maintenance, vehicle/equipment services and utilities. Attachment No. 1 illustrates the total 1993 expenses (supplies and services, but does not include _ capital equipment) for each activity. A. STREET MAINTENANCE ACTIVITIES Street Maintenance Division activities include street and alley maintenance, snow and ice control, storm sewer repair and maintenance, sanitary sewer repair and maintenance, — downtown streetscape maintenance, sign maintenance, parking lot maintenance, traffic striping and painting, shade tree conmol ceiianeou d sduties�l,Streetng personnel ale so lend itches, gravel road maintenance and other assistance to the City mechanics in performing minor routine maintenance items or any other assistance needed. In addition, the Street Division is also responsible for weed control and control of the Dutch Elm Disease (D.E.D.) program. — Weed Control consists of checking vacant lots, public property and boulevards for long grass and noxious weeds, either by responding to complaints or by inspection. The Street Department notifies the property owner and issues a notice for compliance. If the property owner does not comply, the City's mowing contractor will perform the work and the property owner is billed directly for the service. Street Division personnel also mow and spray all roadside ditches along public right-of-ways or other public property. The Shade Tree Program consists of inspecting all private and public property for diseased trees or woodpiles. The Street Department issues citations, conducts follow up iinspections, oversees the tree removal contractors, including chipping operations and coordinates the reforestation program. Street Division personnel remove and dispose of all diseased trees in the boulevard areas, as well as aiding private property owners by > providing a curbside pick up program for disposing of disease trees that are cut down on • private property. Attachment No. 2 is a summary of all shade tree activities for the last r. 5 years. i1 1 B. PARS MAINTENANCE ACTIVITIES The Park Division maintains 12 community parks totaling approximately 240 acres (Attachment #3). Maintenance activities include mowing and trimming all park area, maintaining and repairing all buildings located in City parks, maintaining all athletic fields by dragging infields, mowing grass, etc., maintaining all playground apparatus, tennis T r _ courts, skating rinks. maintaining the Municipal Pool, water slide, shower building and pumps/pumphouse, maintaining all fences, parking lots, sidewalks or trails and trimming, planting or restocking the City owned nursery at Lion's Park. Public Works personnel also provide maintenance to all school athletic fields in conjunction with City sponsored recreation programs. Other activities included performing general repair and maintenance of the City Library and Senior Citizen Hi-Rise buildings and grounds. C. VEHICLE/EQUIPMENT SERVICES ACTIVITIES The Equipment Services Division is responsible for the repair and maintenance of all City vehicles and equipment, including heavy equipment, all street and park vehicles, staff cars and inspectors truck, squad cars and police equipment, Community Recreation vehicles and Shakopee Public Utility vehicles. The operators of the street and park equipment, as well as Shakopee Public Utilities operators, provide assistance by performing routine maintenance activities. The City Mechanic is responsible for maintaining an appropriate parts inventory for all maintenance activities. Attachment No. 4 is a current listing of all City of Shakopee fleet vehicles and equipment. The City Mechanic is also responsible for assisting in the preparation specificationsof the auction new equipment or vehicle replacements, preparing surplus vehicles for sale aand taking the new squad cars and adding all police decals, light, sirens and all other electronics necessary to the police operations. D. UTILITY DIVISION ACTIVITIES The Utility Division consists of storm sewers and sanitary sewers. All activities associated with these accounts are performed by Street Division personnel. Storm Sewers and iring ll rm —' Activities associated with the storm sewers lsts of drainagelditch ditches. Streetapersonneloare sewers, manholes, catch basins, culverts and responsible for cleaning catch basins, flushing storm sewers, steaming frozen culverts and catch basins and any other general maintenance associated with the City's storm sewer system. The street sweeping program is vital to keeping the storm sewers clean and maintenance costs to a minimum. Sanitary Sewers Activities associated with sanitary sewers consist of maintaining and repairing all sanitary sewer pipe and manholes, responding to emergency calls on sewer back-ups, jetting or rodding all sanitary sewers annually, televising sanitary sewers in conjunction with the replacement and upgrading of sewer mains with the street reconstruction program. E. SPECIAL ACTIVITIES/PROJECTS — In addition to the normal, routine activities, the Public Works Department accomplished I the following special activities/projects in 1993: • Provided assistance to the flood mitigation efforts. • Revised the Snow and Ice Control Plan. • Provided Assistance to the annual Dump Day Activities. • Prepared the specifications and purchased the following new equipment: • 1993 Gehl Alley Grader • Toro Groundsmaster 11 foot mower • 1993 Sreco-Flexible High Pressure Sewer Jetter • 1993 One Ton Chevy Truck for the Park Department • 1993 International Dump Truck with wing, plow and sander • Purchased new diagnostic scope for the vehicle maintenance shop. • Prepared specifications and purchased a computerized fuel management system. • Assisted in the preparation of the site and installation for the new playground apparatus in Memorial Park. • Constructed new lifeguard stands for the pool. 1— • Assisted in the set up and clean up of the annual Derby Days Celebration. • Planted 100 trees around the Public Works yard for additional screening and 100 trees i— in Lions Park around the pool and waterslide area. • Assisted in the concession building expansion project in Tahpah Park. • Continue to conduct monthly staff meetings to review all activities for improving our efficiencies and service to the community. ATTACHMENT NO. 1 1993 EXPENSE SUMMARY PER ACTIVITY Note: Expenses include all supplies, services, wages. and benefits but does not include capital equipment. I. Street Department Activity Expenses 420 - Benefits $ 50,336 421 - General Management 234,860 422 - Trees/Weeds 29,944 423 - Signs/Striping 14,168 -- 424 - Snowplowing/Sanding 40,020 426 - Equipment Maintenance 27,566 427 - Street Maintenance 98,660 428 - Seal Coating 0 429 - Custodian 4,367 Subtotal S499,921 or 52% of total expenses II. Shop Division 440 - Benefits 8,152 441 - Shop Management 64,341 443 - Maintenance/Street 26,104 444 - Maintenance/Park 7,626 445 - Maintenance/Police 3,871 446 - Maintenance/Others 734 447 - Maintenance/SPUC 786 Subtotal $111,614 or 12% of total expenses III. Park Division 620 - Benefits 31,512 621 - Park Management 97,284 622 - Park Maintenance 24,891 623 - Mowing/Trimming 18,648 624 - Athletic Fields 19,153 625 - Equipment Maintenance 12,044 626 - Rinks 14,316 627 - Snow 960 628 - Buildings/Apparatus 24,753 629 - Trees//Landscape 19,438 630 - Custodian 2.890 Subtotal $265,889 or 28% of total expenses IV. Sanitary Sewer 711 - Sewer Management 13,965 712 - Rodding/Flushing 4,425 713 - Sewer Maintenance 2,680 714 - Equipment Maintenance 281 Subtotal $ 21,351 or 2% of total expenses V. Storm Sewer _ 731 - Storm Drainage Management 30,583 732 - Storm Drainage Maintenance 8,086 733 - Sweeping 24.173 Subtotal $ 62,842 or 6% of total expenses Total Expenses All Divisions $961,617 _ ATTACHMENT NO. 2 TREE CONTROL ACTIVITIES 1989 1990 1991 1992 1993 _ 40 15 11 4 Private Trees Removed 31 1 0 3 0 0 Public Trees Removed Boulevard Trees Removed 33 24 33 23 34 _ 26 18 57 30 230 Trees Replanted 0 0 0 0 0 Nursery Stock Replanted i"- 1 ATTACHMENT NO. 3 PARKS MEMORIAL PARK: 110 acres (60 agricultural). On the Minnesota River and Millpondooaea a adjacent to Murphy's Landing. The picnic area is very popular with tourists, groups individuals. Two open air shelters and modern comfort center. Play apparatus, and Millpond Creek Bridge gives access to graveled hikers trail. HUBER PARK: 4.1 acres on the Minnesota river in downtown Shakopee, includes a boat landing and DNR bike trail. STANS PARK: 1.3 acres. 4 tennis courts. Playground apparatus. Shelter building is used as a warming house for the skating rink and hockey at this site. HOLMES PARK: 2 acres. Heated shelter building with restroom. Good picnic area. Ice skating, youth softball field, horseshoe pit, volleyball and basketball court. _ HIAWATHA PARK 1.5 acres. Heated shelter building. Ice skating, play apparatus, youth softball diamond, volleyball and basketball court. _ RIVERVIEW PARK: 2.9 acres. Youth baseball diamond (fenced). SCENIC HEIGHTS: 10 acres located east of High School. Includes a hockey rink, ,planskkng rink, _ parking lot, heated warming house, comfort station and basketball court a playground apparatus and bike/walking trails. TIMBER TRAILS: 1.74 acres undeveloped park. TOT LOT (Hauers): Located at Emerald Lane and Diamond Court. Playground apparatus installed and landscaping done in 1991. O'DOWD LAKE PARK: 20.2 acres. Lakeshore being acquired for park area to feature picnicking, fishing, canoeing, etc. TAHPAH PARK: 40 acres. 9 fencedg softball fields, 1 football/soccer field and large baseball field with lights and grandstand seating. Modern concession stand, large parking lot and modern playground apparatus area, also archery targets. —' LIONS PARK: 45 acres. Outdoor swimming pool and waterslide. 4 tennis courts, heated shelter building for ice skating and hockey, sliding hill, 2 open ball and shelters obstfor e picnic area with modern restrooms, play apparatus, and horseshoe pits, y ATTACHMENT NO. 4 CITY OF SHAKOPEE VEHICLE/EQUIPMENT LIST VEH# DESCRIPTION Public Works Department 101 1991 INTERNATIONAL 2554 TRUCK 102 1982 FORD LN800 TRUCK 103 1993 INTERNATIONAL 2554 TRUCK 104 1983 ELGIN PELICAN 105 1989 CAT #140G GRADER 106 1980 FORD LN900 TANDEM 107 1987 FORD F800 TRUCK 108 1992 FORD LN800 DUMP TRUCK 109 1989 FORD F800 TRUCK 110 1988 GMC 3500 4X4 PICKUP 111 1983 FORD F350 TRUCK 112 1988 GMC 3500 PICKUP 113 1973 IH TV STEPVAN 114 1993 CHEV 3500 HD 115 1986 GMC TANKER/FLUSHER 116 1958 DODGE/SEWERODER 117 1983 FORD RANGER _ 118 1987 ROOT SNOWBLOWER 119 1990 621 CASE LOADER 119A CRAIG WING/MAST 120 1975 545-B FIAT/ALLIS 121 1992 621 CASE LOADER 121A CRAIG WING/MAST 122 1984 IVECO GARBAGE PACKER 123 1993 GEHL 747B GRADER 124 1989 FORD 3910 TRACTOR 124A 1988 FORD 954 ROTARY MOWER 124B TRIUMP MOWER SICKLE 125 1990 CHEV 3500 4X4 126 1992 FORD LN8000 LOW PRESSURE JET MACHINE/TRUCK 127 1972 ROSCO BH-7 SWEEPER 128 1984 GMC SIERRA PICKUP 129 1993 TORO 455D GROUNDSMASTER MOWER 130 1979 LINDIG CHIPPER Public Works Department (Continued) 131 1985 FORD 1710 MOWER/TRACTOR 132 1985 FORD 1710 MOWER/TRACTOR 133 1987 JACOBSEN HR 15 MOWER 134 1984 FORD 1910 TRACTOR 135 1990 TORO GROUNDMASTER 220D MOWER 136A ROLLER/EQUIPMENT TRAILER 136B MOWER/EQUIPMENT TRAILER 136D BOBCAT TRAILER (FELLING) 138 1990 FORD CROWN VICTORIA 139 JACOBSEN 720E SWEEPER 140 1983 I.M.E. SEWER INDUCTOR _ 142 VIBRA STAT II BLACKTOP ROLLER 143A 1992 WANNER CHEMICAL PICKUP SPRAYER 143B 1991 GRACO PAINT STRIPER 144 1993 JET MACHINE/FORD 450 HIGH PRESSURE JETTER TRUCK 145 1965 CLEAVER-BROOKS STEAMER 147 1990 MELROE 743 BOBCAT 149 BEFCO SLIT SEEDER Engineering Department 300 1992 GMC SONOMA PICKUP 301 1982 CHEV S-10 PICKUP 302 1991 CHEV S-10 PICKUP 303 1989 CHEV S-10 PICKUP 305 1988 SUBARU Inspection Department 201 1985 FORD LTD • 205 1989 CHEV S-10 PICKUP 206 1990 CROWN VIC Administration Department 400 1988 GRAND AM — 401 1987 NOVA Police Department 800 1987 CHEV CAPRICE 802 1990 DODGE DYNASTY 803 1988 PLYMOUTH CARAVELLE _ 870 1987 CHEV SUBURBAN 892 1989 FORD LTD CROWN VIC 902 1990 FORD LTD CROWN VIC _ 904 1991 FORD LTD CROWN VIC 920 1992 FORD LTD CROWN VIC 922 1992 FORD LTD CROWN VIC — 931 1993 FORD LTD CROWN VIC 932 1993 CHEV S-10 BLAZER 933 1993 FORD TAURUS Shakopee Public Utilities Commission 610 1993 CHEV LUM — 611 1990 FORD F-450 TRUCK 612 1986 FORD F-800 CAB & CHASSIS 613 1980 CHEV ONE TON TRUCK FLATBED — 614 1992 INTERNATIONAL 4800 4X4 615 1989 FORD ONE TON TRUCK 616 1978 CHEV BUCKET TRUCK 617 1988 CHEV 1/2 TON PICKUP 618 1988 FPRD PICKUP 4-W _ 619 1991 FORD F350 PICKUP 4-W 620 1991 FORD F250 PICKUP - ATTACHMENT NO. 5 1989 1990 1991 1992 1993 Miles of Street Total 104.4 105.7 106.9 110.4 113.3 - * Trunk Highway 9.2 9.2 9.2 9.2 9.2 _ * County Highways 30.2 30.2 30.2 30.2 30.2 61.7 65.0 65.0 67.5 73.9 * Other Miles of Alleys 7.0 7.0 7.0 7.0 7.0 - 64 68 71 * Number of Cul-de-sacs 51 58 - Acres of Park Land Maintained 240 240 240 240 240 31.6 34.4 38.7 Sanitary Sewer-Miles-Footage 29.7 30.2 Miles of Storm Sewer 21.0 21.8 23.2 24.7 27.6 - * Based on State Aid Mileage Certification as of December 31, 1993 Year Inches 1987-1988 46.0 Annual Snowfall- 1988-1989 56.3 1989-1990 39.0 1990-1991 22.3 - 1991-1992 72.5 1992-1993 45.0 ENGINEERING DIVISION 1993 ANNUAL REPORT OF THE ENGINEERING DIVISION In 1993, the Engineering_ Department had a major personnel change with the addition of two new employees: Engineering Technician and Civil Engineer. This is the first staff increase since 1989. The Engineering Department consist of seven full-time employees and the employees by position are as follows: NAME POSITION Dave Hutton Public Works Director/City Engineer Ray Ruuska Engineering Coordinator _ Dave Nummer Civil Engineer John DeLacey Engineering Technician III Jeff Swenson Engineering Technician II Mike Huber Engineering Technician I Pat Pennington Engineering Secretary ENGINEERING ACTIVITIES Engineering Department activities include conducting field investigations, collecting engineering data and specifying the criteria for the investigations, preparing engineering reports based on the investigations, furnishing design drawings, specifications and criteria for such designs, securing bids and awarding the contracts for the projects, oversee and inspect _ construction to assure compliance with the drawings and specifications, testing and approving infrastructure construction projects including sanitary sewer, watermain, storm sewer and roadway, prepare all reports and studies required to preserve Municipal State Aid Funding received by the City, review technical engineering material and to provide assistance to City Council, other City departments, City Commissions and Committees and the general public. In 1993 the Department continued the efforts to increase the amount of in-house design and reduce the amount of consultant use. CAPITAL IMPROVEMENT PROJECTS The most visible function of the Engineering Department is the contract administration of all City projects for the various public works projects. Administration of these contracts consists of design, surveying, right-of-way acquisition, preparing specifications, bidding and award of contract, inspection and testing, processing monthly payments and change orders and generally overseeing the project from start to finish. During 1993, approximately S4.5 million dollars worth of City contracts were administered for by the Engineering Department consisting of the following projects: 1993 PROJECTS • Completion of the Apgar Street/Pierce Street/2nd Avenue Reconstruction Project. All but two blocks of this project was paved in 1992. • Final completion and landscaping of the Vierling Drive Project between County Road 17 and County Road 79. • Final completion of the 12th Avenue Sewer and Water Project in the Industrial Park. • Construction of the remainder of the Upper Valley Drainage Channel from County Road 79 to Tahpah Park and associated five storm sewer lines from the Shakopee Bypass. Project Cost - $2,100,000. This project was 80% completed in 1993. • Construction of the V.I.P. Trunk Sanitary Sewer Extension Project from County Road 79 to Tahpah Park. Project Cost - $210,000. • Construction of the Rahr Forcemain from Rahr Malting to the V.I.P Sewer. Project Cost - $220,000. • Starting the 1993 Street Reconstruction Project, which included portions of Naumkeag Street, Fillmore Street, 4th Avenue, 8th Avenue, Spencer Street and Atwood Street. 8th Avenue and Spencer Street were postponed until 1994. The remaining streets were completed except for the final wear course of asphalt. Total Project Cost - $1,300,000. • 1993 Sidewalk Replacement Project. Total Project Cost - $24,000. • Construction of Minnesota Street, Dakota Street and the alley adjacent to the Milwaukee Manor Subdivision. Total Project Cost - $55,000. • Construction of Valley Park 11th Addition, including sewer, water and streets. (Park Place in the Industrial Park). Total Project Cost - $600,000. • Relocation of the Foothill Trail drainage ditch. 1993 PRIVATE DEVELOPMENT PROJECTS In addition to the administration of City contracts, the Engineering Department plays an active role in private development projects, mainly the inspection and approval of all public improvements. In 1993, approximately $1.7 million dollars worth of private development projects were constructed under the supervision of the Engineering Department, as follows: • Parkview 1st Addition (Ramsey Street, Dalles Drive, Swift Circle and Miller Street). • Meadows 8th and 9th Addition (Thistle Lane, Indigo Lane, Primrose Lane, Sage Lane and Lupine Court). • Prairie Estates 3rd Addition (Prairie Lane, Pioneer Court). • Maple Trails (Wood Duck Trail). • Dominion Hills (Primrose Avenue, Dominion Avenue and Peace Avenue). • Westridge Bay (Vista Ridge Lane, Westridge Drive). • Milwaukee Manor (Dakota Street and Private Street). TOTAL CAPITAL IMPROVEMENTS The total amount of Capital Improvement Projects administered by The Engineering Department in 1993, both public and private, was approximately $6.2 Million. This represents a 200% increase from 1992. Attachment No. 1 is a graph showing the amount of Capital Improvement Projects constructed over the last 6 years. MAJOR TRANSPORTATION PROJECTS In 1993, once again all three major transportation projects in Scott County were under construction. Despite the floods, considerable progress was made on each. The Engineering Department is involved in some fashion in all three projects, such as plan review. pre-construction meetings, field inspections. relocation of City utilities or roads, etc., representing the City's interest in these major projects. The following is a summary of the status of each project and staffs involvement of each. — 1. Bloomington Ferry Bridge. All five phases of this project have been let and are either under construction or completed. The County has indicated that the tentative bridge completion date is Fall, 1995. The remainder of County Road 18 going to I-494 is not yet let due to the lack of all necessary funding. 2. Shakopee Bypass. Mn/DOT let and started construction of Stage 2B in 1993. This stage consisted of the bridges at County Road 17 and County Road 83. These projects involved City staff in regards to inspection of sanitary sewer, watermain, storm sewer, detention ponds and sidewalk construction of City facilities. A major blow to the City was the decision by Mn/DOT to postpone any further bid letting on this project until November, 1994 due to funding shortfalls. This will result in a delay of the Bypass opening until 1997. 3. T.S. 169 Bridge and Minibypass. In October, 1993 Mn/DOT opened the new T.H. 169 Bridge and Minibypass to traffic. The final project completion is scheduled for July 1, 1994. Construction items remaining consist of the final asphalt, traffic striping, completion of the pedestrian tunnel and parkway, completion of landscaping, sidewalks, street lighting and restoration. Staff was actively involved in this project due to the replacement of all sewer and water within the project limits, construction of storm drainage facilities, trail and sidewalk construction, pedestrian tunnel, grading in Huber Park, boat landing access, etc. In addition, staff was actively involved in responding to downtown business owners and public concerns and held regular meetings with Mn/DOT and business owners to help minimize any impact on the downtown area. Staff also was involved in a "partnering" session with Mn/DOT and their contractors. DESIGN OF PROPOSED IMPROVEMENTS _ In addition to those projects actually constructed in 1993, the Engineering Department is responsible for designing or overseeing the design of any public worksproject. . Th secoactivities consist of preparing feasibility reports,cost estimating.surveying and of e _ all consultants work, obtain soil borings, reviewing and approving all ns for both blic and private projects, working with other governmental units such as lans and specifications for any public works projects meets the City design standards and current engineering criteria. During 1993, the Engineering Department worked on the design of the following projects: • T.H. 101 Shakopee Bypass (Southerly). Staff worked with Mn/DOT officials and the consultants on the design and also is a member of the Bypass Coordination Team to review all aspects of this project. • T.H. 169 Bridge and Minibypass. Staff continued to work with Mn/DOT and the consultants on the final design, including any field revisions during construction. • Bloomington Ferry Bridge, including approaches, and the realignment of County Road South to County Road 42. Staff has been active in working with Scott County and their consultants on the design of this project. • Reviewed and coordinated the design of the following City projects: Final plans for the remainder of the Upper Valley — Drainageway and 5 storm sewer lines from the Shakopee Bypass. The 1993 Street Reconstruction Project, which consisted of 6 streets: _ Naumkeag Street,4th Avenue,Fillmore Street, Spencer Street, 8th Avenue and Atwood Street. The VIP Sewer Extension and Rahr Forcemain. Minnesota Street, Dakota Street and the alley all adjacent to Milwaukee Manor Subdivision. Valley Park 11th (Park Place) 1993 Sidewalk Replacement Project. • Reviewed and approved of all plans for private development projects. • Prepared the special assessments and held public hearings to adopt the assessments on the following projects: Minnesota Street/Dakota Street/Alley 12th Avenue Sewer and Water Project Apgar Street/2nd Avenue/Pierce Street Project 1993 Sidewalk Project • Prepared feasibility reports and held public hearings on the following improvements: _ 1993 Street Reconstruction Project Alley - Block 48 Minnesota Street/Dakota Street/Alley Downtown Alleys/Electrical Undergrounding Downtown Streetscape Phase II McKenna Road INSPECTION SERVICES The Engineering Department is responsible for inspecting all public improvement projects, both public and private, to ensure they conform to City and State Specifications. In 1993, all public improvement projects were inspected completely by City staff without the need to utilize outside — consultants. ROUTINE ACTIVITIES Additionally, day to day operations create other workloads on the Engineering Department and consist of a wide range of activities. The following are some of the miscellaneous daily activities of the Engineering Department: • Processing and administering all street cution permits of mitahe for any work within street right-of-way and inspecting all k. • Administering the storm sewer utility. a Updating all City maps and maintaining an inventory of the City's existing infrastructure as well as long range planning for improvements to those systems. • Reviewing and processing building permits. — • Maintaining and assigning addresses to all properties in the City. • Responding to the Public or Council regarding potential problems to the streets, sidewalk or infrastructure. • Coordinating the use of all consultants for the various projects. • Administering the Municipal State Aid System and ensuring all map updates and reports are submitted in a timely fashion. • Property acquisition and easement negotiations for all projects, as necessary. • Preparing monthly and annual reports, budgets, 5-year equipment plans, Capital Improvement Program and monthly business updates. • Ongoing training, both in-house and external (seminars) including the review of all technical material, new products and new technology. • Continued use and implementation of the computer system and AutoCadd drafting machine. • Assist all other departments in preparing graphics or drawings and responding to any requests for information. • Assisted in developing and preparing the updated Comprehensive Plan. • Regularly reviewing and providing input to the Planning Commission on plats, variances, zoning issues, conditional use permits, etc. • Administering the Wetlands Conservation Act. SPECIAL PROJECTS/STUDIES In 1993, there were numerous special projects and studies either undertaken or involving the Engineering Department as follows: • Spent considerable amount of time on the Chaska Interceptor negotiations, prepare_ multiple alternatives, funding, and assistance in the agreement language. — • Continued to work with the consultantiues such as the Rahr Forcemain, MWreparing the Comprehensive CC Sewer Plan, which also involved Chaska Interceptor, VIP Sewer Expansion, etc. • Continued to work with the consultant in preparing a Comprehensive City-Wide Storm Water Management Plan. • Actively involved in setting up the Shakopee Act of 1991, in response to the final compliance with the Wetlands Conservation '" rules going into effect on January 1, 1994. • Continued to provide assistance to the Planning Department for the new St. Francis Hospital Development. • Continued to provide assistance and technical input into the East Shakopee Transportation Study, being prepared by a consultant for the Planning Department. • Met with the Prior Lake-Spring Lake Watershed District to resolve issues pertaining to the outlet channel. • Prbsided assistance Road to 17 and County Road 78UC for property and acquisitions water storage facility in substation at County Maple Trails. • Provided assistance to Murphy's Landing for the replacement of their lift station. • Various drainage problems. • Numerous warrant studies for stop sign requests. FUNDING AND EXPENSES The total Engineering Department expenses for 1993 was $291,616. This represents a 30% increase from 1992 levels. The main reasons for the increase in expenses was due to the addition of two new employees. _ The expenses can be broken down into two categories as shown on Attachment No. 2: Routine Activities and Improvement Projects. In 1993, expenses for Routine Activities totaled $148,005 or about 51% of the department's expenses. Expenses for Improvements Projects totaled $143,611 or about 49% of the department's expenses. ts d by the The Engineering Department also generates revenue does includespection es,actualastsesansments collected illing of time charged to funded accounts. This figurethe total in 1993 from past projects, but rather only current years billable time. During 1993, income received and billable hours to funded projects by the Engineering Department totaled $325,900. This consisted of$88,900 in revenue generated by fees and permits and $237,000 in charges to billable projects. This represents a 242% increase from 1992. The main reason for the increase in revenue was due to a restructuring of the fee schedule for private developments. The new fee is 7 1/2% of the construction costs, which more accurately reflects staff time in the process. In addition, a new accounting system is now providing the department with a more accurate total of revenue generated which may not have been achieved in past reports. Attachment No. 3 is a bar graph showing department expenses versus revenue. Because revenue exceeds income, the Engineering Department was essentially self-sufficient in 1993. ATTACHMENT NO . 1 l'" Z cv CO11111111111111111 0 T Ii] 2 cf),__ N I-- 1[- Z co cc W Tcn f Q 2 z W u_. 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