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HomeMy WebLinkAbout10/05/1993 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 5, 1993 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9] Approval of the Minutes of September 7th and 21st, 1993 10) Communications: a] Paul Schwaesdall, land in front of the Huber building 11] Public Hearings: a) 7: 00 P.M. - The Unbank Company application for a Minnesota Currency Exchange License b] 7 : 00 P.M. - Shakopee Check Cashing application for a Minnesota Currency Exchange License c] 7 : 30 P.M. - Proposed improvements to alley between Holmes and Fuller and between 3rd and 4th, Project 1994-1, Res. No. 3874 12] Boards and Commissions' Recommendations: None 13] Reports from Staff: a) Building Permit Fee Rebate b) Health Insurance For Retired Employees TENTATIVE AGENDA October 5, 1993 Page -2- 13 ] Reports from Staff continued: *c] Probation Termination - Bill Egan *d] Assessment Agreement With Scott County e] 1994-98 Capital Improvement Program *f] Met Council/MWCC Sewer Interceptor Agreement *g] Approve Bills in the Amount of $141, 705. 22 h] November Regular Meeting Date 14] Resolutions and Ordinances: *a] Res. No. 3870 - Appointment of Judges of Election *b] Res. No. 3865 - Ordering Downtown Streetscape Project, Phase II, Project No. 1993-12 c] Res. No. 3872 - Declaring Cost to be Assessed and Setting Public Hearing for Mn. /Dakota/Alley Project, 1993-5 d] Res. No. 3873 - Declaring Cost to be Assessed and Setting Public Hearing for 1993 Sidewalk Replacement Program, Project 1993-11 *e] Res. No. 3871 - Canceling Debt Service Levies for 1993/94 *f] Res. No. 3875 - Reassessing Certain Property, 1991-3 2nd Avenue Project 15] Other Business: a] b] c] 16] Adjourn to Tuesday, October 19 , 1993 at 7 : 00 P.M. Dennis R. Kraft City Administrator MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: October 1, 1993 1 . Attached are the September 15, 1993 minutes of the Energy and Transportation Committee. 2 . Attached is a memorandum from the City Planner regarding the Naegele Sign located on West Highway 169 . 3 . Attached are the September 15, 1993 minutes of the Community Development Commission. 4 . Attached are the October 7, 1993 agendas for the Planning Commission and Board of Adjustment and Appeals. 5 . Attached is a copy of correspondence sent by the Mayor to the Shakopee Downtown Association thanking them for their donation. 6 . Attached is a copy of correspondence sent by the City Administrator to concerned residents regarding the SPUC Electric Substation. 7 . Attached is a memorandum from the Police Chief regarding a partial street closure . 8 . Attached is the October Business Update from City Hall . 9 . Attached is the October calendar of Upcoming Meetings . 10 . Attached is correspondence from the City Administrator to the Bureau of Indian Affairs regarding the application for acquisition of land by the Shakopee Mdewakanton Sioux Community (attached is a map showing where the land is located) . This is being distributed to the Council for information purposes only, no action is required. 11 . Attached is the Police Newsletter for Council review. 12 . Attached is a Proclamation by the Mayor for KKCM Radio Week in recognition of their 30 year anniversary. 13 . Attached is the monthly project report from the Assistant City Administrator. 14 . Attached is a memorandum from the Assistant City Administrator regarding the mini bypass ribbon cutting ceremony. 15 . Attached is a memorandum from the Assistant City Administrator regarding the fire station siting process . 16 . Attached is the monthly project report from the Engineering Department . 17 . Attached is correspondence from the Metropolitan Waste Control Commission regarding the metered flows for the City of Shakopee by month over the last three years . 18 . Attached is correspondence from Mark Hammerstrom, Amzak Cable regarding a retransmission consent extension from WCCO for an additional 1 year period. 19 . Attached is an article from the Minnesota Ventures regarding Scott County. MINUTES OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE Regular Session September 15, 1993 Chairman Drees called the meeting to order at 7:05 P.M. with Commissioners Drees, Reinke, Stafford, Schoephoerster, and Mars present. Commissioner Kelly was absent from the meeting. Also present was Terrie Sandbeck, Assistant City Planner. Chairman Drees asked if there were any corrections to the minutes of the May 19, 1993, meeting. Commissioners Reinke / Stafford moved to approve the minutes. Motion carried unanimously. Chairman Drees introduced Agenda Item No. 3, discussion on the expansion of the Dial-A-Ride service into Jackson Township. Chairman Drees explained that a member of the Jackson Township Board has inquired as to whether or not Dial-A-Ride service could be expanded to several subdivisions located in Jackson Township. Discussion regarding the current City policy to provide this service only to residents within the City limits took place. The rational behind this policy stems from the fact that the Shakopee Transit Program is 100% funded through local property tax dollars. If the City decided to extend service to areas outside the City limits, it would be necessary to add additional vehicles, depending upon the service demand. In addition, 100% of the cost of providing the service to persons who are not Shakopee residents would need to be recovered. Commissioners Mars / Stafford offered a motion to request staff to inform the Township residents that the City of Shakopee would be interested in expanding Dial-A-Ride service if the actual program costs could be recovered. Motion carried unanimously. Chairman Drees introduced Agenda Item No. 4, discussion regarding the development of a policy regarding reimbursement to forgotten Van Pool riders. He explained that staff has encountered difficulties in determining the amount that should be reimbursed to Van Pool riders that are forgotten, because a policy regarding this situation does not currently exist. In the past, staff has provided the rider with a coupon for a free week of Van Pool rides. However, this has not been consistent. He stated that staff is requesting some direction regarding this situation so that a policy could be developed. Commissioner Reinke suggested that if a rider is missed on a route, he should be able to contact another van to catch a ride. Commissioner Mars asked if each rider has a list of the names of the other Van Pool drivers. The Assistant City Planner stated that they do not have a current list, but that an updated list could be provided to each of the Van Pool drivers to provide to their riders. Discussion on this list, and the possibility of providing the reimbursement policy on this list took place. The members concluded that the policy should require the forgotten rider to try to catch another Van Pool first. If the error is the fault of the driver, there would he a reimbursement, but if it is the fault of the rider, no reimbursement would he provided. Commissioners Stafford / Reinke offered a motion to request that staff prepare the policy based upon the discussion. Motion carried unanimously. Chairman Drees introduced Agenda Item No. 7, Non-agenda Informational Items. Discussion on these informational items took place. Chairman Drees asked if the Van Pool Contract, which expires on April 15, 1994, could just be extended for another year. The Assistant City Planner stated that she would research the possibility of this option. Discussion regarding the Recycling Monthly Report took place. Chairman Mars requested additional information on the recycling of mixed paper. She asked if this was determined to be good for the environment, and suggested additional advertising to inform more people that mixed paper can be recycled. Chairman Drees stated that the next meeting will be scheduled for November 17, 1993. Commissioners Reinke / Stafford offered a motion to adjourn at 7:26 P.M. Motion carried unanimously. f ENERC,YI MIN(IrES.SEP) 4 6;L MEMO TO: Shakopee City Council FROM: Lindberg S. Ekola, City Planner RE: Naegele Sign Located on West Highway 169 DATE: September 21, 1993 NON-AGENDA INFORMATION ITEM: Staff recently received correspondence from Rahr Malting Co. regarding the Naegele sign located west of the Dairy Queen on Hwy. 169 . The sign is located on property owned by Rahr. Attached is a copy of the letter from Rahr to Naegele requesting that the sign be removed as soon as possible. Representatives from the Naegele Sign Co. have commented to Rahr Malting that they will remove the sign within thirty (30) days of receipt of the letter. SEP-20-1993 17:10 FROM TO 94456718 P.02 RAHR MALTING CO. swcE'a47 80C WEST FIRST AVENUE.SHAKOPEE,MINNESOTA 55379,PHONE 512,•'d45.1431 September 20, 1993 Mr. Paul Rademacher Naegle Outdoor Advertising Co. 17ee West 78th Street Minneapolis MN 55423 Dear Mr. Rademacher: Rahr Malting Co. requests that the Wee-gele outdoor sign on Rahr Malting Co' s property be removed as soon as possible. This sign is located on the parcel of land owned by Rahr Malting Co. on the north side of Highway 169 near the utility substation. Sincerely, Paul Kramer Assistant Plant Manager cc Liaberg Rkola City of Shakopee MtNNEA➢OU;,MINNESOTA•SHAKUrEE,MINNESOTA CY? * - 3 OFFICIAL PROCEEDINGS OF THE COMMUNITY DEVELOPMENT COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 15, 1993 The meeting was called to order at 5 :30 pm with the following members present : VanHorn, Unseth, Dirks, Albinson, Miller and Phillips . Commissioner Brandmire was absent . Barry Stock, Assistant City Administrator and Steve Cross, Architect were also present . Miller/Unseth moved to approve the minutes of the August 18, 1993 meeting as kept . Motion carried unanimously. Mr. Stock gave a brief Economic Development Update. Mr. Stock stated that negotiations continue with the Metropolitan Council on an agreement for the Chaska Interceptor. Mr. Stock stated that City Council has not had the opportunity to review the agreement at this time . Mr. Stock also noted that the East/West development pattern issue has not been resolved by City Council . Chairman Albinson stated that he was concerned whether or not there would be adequate public input into the East/West development issue . Mr. Stock stated that he expected several more meetings by City Council on this issue. Mr. Stock stated that a Snyder' s Drug is under construction on the corner of Marschall Road and 4th Avenue . Mr.Stock also noted that the Rock Spring is being remodeled and will become Jim and Lucy' s. Mr. Albinson noted that Valley Green Industrial Park recently closed on a one acre site for a Schwan' s Distribution warehouse. He also noted that the 350, 000 sq. ft . American Can Warehouse is under construction. This building will generate $316, 000 per year in taxes . Mr. Albinson also noted that he has just signed a lease agreement with Data Card for 50, 000 sq. ft . of space in VIC #3 . Data Card will employ two shifts with 110 persons in each shift . Mr. Cross then presented his sketches of the block faces in the downtown area. He stated that he would be recommending that two brick types be utilized in the rehabilitation of the buildings in the downtown area. He stated that he wanted to have background colors on the buildings to be similar. Mr. Cross stated that he is proposing that awnings be placed on many of the buildings in the downtown area. He felt that the colors of the awnings could be left up to the desires of the particular building owner. He was more concerned about the background colors . Comm. Miller questioned how signage would be controlled. Mr. Cross stated that he felt the City needed to have a very restrictive sign ordinance . He also stated that signage on the awnings would be the appropriate method of advertising the business . Mr. Cross stated that he is proposing awnings similar to the Turtle' s Bar awning and the Klien- Brown awning. He felt that these were two examples of what he would like to see occur in the entire downtown area. He felt that signage should be restricted to the awnings . Mr.VanHorn stated that he liked the sign concepts presented by Mr. Cross . He also Official Proceedings of the September 15, 1993 Shakopee Community Development Commission Page -2- liked the idea of bringing the signage down to the pedestrian level with muted colors on the upper portion of the building. He concurred that the signage guidelines in the downtown area needed to be made more restrictive . Chairman Albinson questioned if the City could control building materials . Mr. Stock stated that it would be possible for the City to control building materials in the B-3 zoning district . He noted that this would be comparable to the language that presently exists for building materials in the industrial park which prohibits tin structures . Mr. Stock noted that this would however necessitate an ordinance amendment . Discussion ensued on whether or not the City could control what color a business owner decided to paint his building. Mr. Stock stated that even with very restrictive building material standards in an ordinance, that it would only be practicle for the City to enforce items at the time of building permit application. Mr. Stock stated that if an individual just simply wanted to paint his building, a building permit would not be required. Therefore, some control would be lost . Mr. Stock stated that he felt the Rehab Grant Program would be an excellent mechanism to gain control over such things as painting, awning color, brick type use, etc . Mr. Cross stated that he will be presenting Mr. Stock with a typed up list of notes relative to his design work. He also stated that he had one more board which illustrates 4 more block faces that he would like to present at the CDC' s next meeting. Mr. Cross briefly reviewed his plan to relocate several structures from Blocks 3 and 4 and the Depot into several vacant properties in the downtown area. Discussion ensued on the feasibility of moving the structures . Mr. VanHorn stated that if the City acquires the property and moves the structures to the vacant parcels he felt that it would be cost effective over the long run. He noted that by moving the buildings, new retail opportunities would exist in the downtown area that would generate a tax base . The moved structures could also be sold to prospective buyers . Comm. VanHorn stated that the CDC has often discussed the possibility of increasing housing opportunities in the downtown area. He noted that many of the structures in the downtown area already have apartments on the second level . He stated that he would like to see a program developed perhaps similar to the Rehab Grant Program that would encourage property owners to fix up the apartment units . Comm. Albinson stated that he did not think the Rehab Grant Program concept would work for apartments . He felt it was easier to justify the exterior improvements . Comm. Dirks stated that she would like the issue of downtown apartments within existing buildings and there improvement placed on a future agenda. Mr. Stock stated that the Minnesota Home Finance Agency does have Official Proceedings of the September 15, 1993 Shakopee Community Development Commission Page -3- a Rental Rehab Grant Program for apartment units. He stated that staff has shyed away from the program due to the amount of red tape and time commitments required to process the grants . Chairman Albinson thanked Mr. Cross for attending the meeting and on the fine work that he is doing on this project . Discussion ensued on the Rehab Grant Program. Mr. Stock briefly reviewed some of the elements that he is proposing to delete from the program. It was the consensus of the Commission to delete the provision requiring evidence of financing. It was also the consensus to delete the repayment provision and the provision requiring grant applicants to post a bond or letter of credit . Mr. Stock noted that since the City does not pass on the 25% grant amount to the applicant until a project is completed he felt some of the provisions in the program were cumbersome and did not seem to have any value. Discussion then ensued on the grant funding cycle . Mr.Stock stated that he would like the language in the program to state that grants could be submitted at anytime . He is also suggesting that the CDC serve as the review board. Discussion ensued on the ranking criteria. It was the consensus of the Commission that the point criteria should be eliminated and that the CDC should simply approve or deny applications based on the merit of the project . Comm. Dirks commented on the eligible improvements suggested in the draft program guideline amendments . She stated that she felt it was important for these items to be very specific in nature . Chairman Albinson suggested that between now and our next meeting that the Commissioners pay particular attention to the eligible improvements and suggest language to make the program more specific . Comm. Phillips stated that he thought Marquette Bank might be willing to carve out some funds that could be made available to business owners on a low interest loan basis to assist them with their funding portion of the program. Comm. Phillips stated that community reinvestment is a hot subject for banking institutions at this time and that he felt other financial institutions in the community may also be willing to offer a program to encourage rehabilitation in the downtown area that could be leveraged with the Rehab Grant Program. Comm. Phillips stated that he would discuss this matter in greater detail with bank officers and be prepared to report on its status at our next meeting. It was the consensus of the Commission that further amendments to the Rehab Grant Program Guidelines were needed but that Mr. Cross' notes would be useful in making necessary changes . Official Proceedings of the September 15, 1993 Shakopee Community Development Commission Page -4- Miller/Dirks moved to table the Rehab Grant Program Guidelines to the next meeting. Motion carried unanimously. Comm. Phillips questioned what the process would be for the CDC in presenting their concepts to City Council . Mr. Stock stated that he envisioned the CDC developing a work plan similar to the pre- development plan that was developed a year and one half ago. The work plan would identify many different items that need to be addressed in developing the downtown area. Examples of items that might be included on the work plan include amending the downtown sign guidelines . Another example might include creating a tax increment district for the acquisition and demolition of properties on Blocks 3 and 4 as well as the relocation. Another example might include the acquisition of other vacant properties in the downtown area. Mr.Stock stated that he feels that there may be possibly 10 different goals that could be developed by the CDC and presented to the City Council in one complete comprehensive package. Chairman Albinson stated that he concurred with the approach suggested by Mr. Stock but was not exactly sure of all the components that will be addressed. Further discussion needs to take place in regard to the overall comprehensive picture that we want to develop for the downtown area. Mr. Stock stated that at the last meeting the CDC requested an analysis of vacant property in the downtown area and cost estimates for the acquisition of property located on the North side of 1st Avenue as well as demolition and relocation estimates . Mr. Stock stated that further analysis would be needed to obtain firmer cost estimates on building relocation estimates . He did state however that his numbers were fairly accurate. Mr. Stock also stated that his demolition estimates were based on bids that were obtained by MnDOT to tear downtown the Brambilla Block. Therefore, he felt the demolition estimates were fairly accurate . Discussion then ensued on the upcoming public hearing on the public hearing scheduled for Phase II . Mr. Stock stated that he met with the Public Works Director to discuss Phase II and the potential demolition of Blocks 3 and 4 . The Public Works Director informed him that he felt Council could proceed in ordering plans and specs for the design of Phase II irregardless of any future plans that might impact Blocks 3 and 4 . He stated that he did not feel the potential demolition of Blocks 3 and 4 would have much impact on the design phase. If between now and bidding of Phase II Council decides to proceed with demolition and acquisition the construction plans could simply be amended. Chairman Albinson and Comm. Dirks stated that they would be in attendance at the September 21st City Council meeting if questions would arise regarding the CDC' s interest in terms of Blocks 3 and 4 . Mr. Stock stated that the majority of the work in Phase II is for underground utilities . The actual sidewalk and street Official Proceedings of the September 15, 1993 Shakopee Community Development Commission Page -5- engineering is fairly basic in terms of potential demolition of Blocks 3 and 4 . Miller/Phillips moved to adjourn the meeting at 7 : 00 P.M. Motion carried unanimously. TENTATIVE AGENDA PLANNING COMMISSION Adjourned Regular Session Shakopee, MN October 7 , 1993 Chairperson Terry Joos Presiding 1 . Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of the September 9 , 1993 , Meeting Minutes 4 . Recognition by Planning Commission of Interested Citizens. 5. Approval of Consent Agenda - (All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 6 . 7 : 40 P.M. PUBLIC HEARING CONTINUED: To consider an application for a conditional use permit to move in a refurbished railroad caboose and box car upon the Shiely property located south of Hwy. 101 and east of Valley Park Dr. Applicant: Landscape Junction, Inc. Action: Resolution No. 671 7 . 7 :45 P.M. PUBLIC HEARING CONTINUED: To consider the rezoning of a 67 . 8 acre parcel lying on the south side of East 4th Ave. and south and west of the K. C. Hall, from R-4 to R-2 zoning and to delete the site from the mandatory Planned Unit Development requirement on the Official Zoning Map. Applicant: Sienna Corp. 8 . 7 : 50 P.M. PUBLIC HEARING CONTINUED: To consider the preliminary plat of Prairie Bend, lying on the south side of East 4th Avenue, south and west of the K. C. Hall. Applicant: Sienna Corp. 9 . 7 : 55 P.M. PUBLIC HEARING: To consider the preliminary and final planned unit development of Eagle Creek Bluff Addition, located east of CR 18 and south of Boiling Springs Lane. Applicant: VanZee Homes, Inc. 10 . 8 : 00 P.M. PUBLIC HEARING: To consider the preliminary plat of Eagle Creek Bluff Addition, located east of CR 18 and south of Boiling Springs Lane. Applicant: VanZee Homes, Inc. 11. 8 : 05 P.M. PUBLIC HEARING: To consider an application for a conditional use permit to allow outside storage of equipment and materials upon the property located at 8770 13th Ave. E. Applicant: Minnesota Roadways Action: Resolution No. 674 12 . 8 : 10 P.M. PUBLIC HEARING: To consider an amendment to Conditional Use Permit No. 624 for Mineral Extraction and Land Rehabilitation upon the property located on the north side of Valley View Rd. , approximately midway between CR 17 and CR 83 . Applicant: Raymond Ames Action: Amend Conditional Use Permit No. 624 *13 . Final Plat: To consider a revised final plat for The Meadows 9th Addition. Applicant: Novak Fleck 14 . Discussion: Proposed amendments to Resolution No. 376 for the former NBZ gravel mine located west of CR 83 and south of CR 16 . Applicant: AVR, Inc. 15 . 8 : 25 P.M. PUBLIC HEARING: To consider the preliminary plat of Minnesota Valley 8th Addition, lying at the intersection of Vierling Dr. W. and Presidential Ln. Applicant: Laurent Builders, Inc. 16 . Other Business *A. Zoning Ordinance Update - Set public hearing date B. 17 . Adjourn Lindberg S. Ekola City Planner NOTE TO PLANNING MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting at 445-3650. 2. If you are unable to attend the meeting, please call the Planning Department prior to the meeting. ti TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN October 7 , 1993 Chairperson William Mars Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of September 9 , 1993 , Meeting Minutes 4 . Recognition by Board of Adjustment and Appeals of Interested Citizens. 5 . 7 : 30 P.M. PUBLIC HEARING: To consider an application for a 5' variance a from four tseason room to the trbear ofq the house in order at 906 to ad Ramsey St. Applicant: Fred and Jo Ann Coller Action: Resolution No. 669 6 . 7 : 35 P.M. PUBLIC HEARING: To consider an application for a variance from the minimum lot size requirement in order to construct an office and warehouse garage for an asphalt paving and sealcoating operation at 8770 13th Ave. E. Applicant: Minnesota Roadways Action: Resolution No. 673 7 . Other Business a. b. 8 . Adjourn NOTE TO THE B.O.A.A. MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting. 2. If you are unable to attend the meeting, please call the Planning Department prior to the meeting. 4-5 SHAKOPEE September 16, 1993 Shakopee Downtown Association: On behalf of the City Council and the residents of Shakopee, I would like to thank you for donating $500 towards the purchase of Christmas lights for the exterior of the City Hall building. The lights will coordinate City Hall with the other downtown buildings and enhance community spirit for the upcoming Christmas season. Sincerely, Gary L. Laurent, Mayor City of Shakopee GLL:trw CONLvTC,\TfY PRIDE SINCE 1857 :24 Holme,Sarre:South Shakopee,\lirr , 'ta --,7.,_1,- (-12-445 3n;, F;\ r12-44'--- -(0 SHAKOPEE September 24 , 1993 Alan and Susan Walford 2384 Marschall Road Shakopee, MN 55379 RE: Shakopee Public Utilities Commission Electric Substation Dear Mr. & Mrs. Walford: The City of Shakopee at the request of the Shakopee Public Utilities Commission (SPUC) is assisting SPUC in acquiring land for a new electric substation site. The Shakopee Public Utilities Commission is an independent commission which was created by the voters of the City of Shakopee in the 1960' s. This commission is solely responsible for the operation of the electric and water utilities in the City of Shakopee . The Shakopee City Council has no authority to regulate the operation of the commission, to set utility rates, or to regulate the location or designof substations . Likewise SPUC is responsible for complying h applicable laws regulating utility substation location. Questions regarding the substation and the rational behind one location vs . another should be addressed to the SPUC at 1030 4th Avenue East in Shakopee (telephone 445-1988) . In response to your questions about the appraisal of your property, the City of Shakopee is of the opinion that the appraiser who was hired is competent, and has used accepted appraisal techniques in determining property valuations . We are also not aware of the violation of any federal regulations by the appraiser. The City will review the conduct of the appraisal process to ensure compliance with applicable federal and state laws . As has been indicated to you in a separate letter from the City' s Public Works Director, David Hutton, there is an appeal procedure aestablisueied bb0 State Law in the event that you believe the app low. If you have further questions about this process Mr. Hutton would be more then happy to discuss them with you. Very truly yours, daelk490944 Dennis R. Kraft City Administrator c : SPUC Citi Council David Hutton Karen Marty CovMMUNTiY PRIDE SLNCE 1857 129 Holmes Street South Shaisopee,Minnet ota 5537'4-13;1 1=-44-?t•t1 FA\ 44 ,, SI-JAKOPEE September 24, 1993 Ralph and Mary Christensen 2300 Marschall Road Shakopee, MN 55379 RE: Shakopee Public Utilities Commission Electric Substation Dear Mr. & Mrs . Christensen: The City of Shakopee at the request of the Shakopee Public Utilities Commission (SPUC) is assisting SPUC in acquiring land for a new electric substation site. The Shakopee Public Utilities Commission is an independent commission which was created by the voters of the City of Shakopee in the 1960' s. This commission is solely responsible for the operation of the electric and water utilities in the City of Shakopee. The Shakopee City Council has no authority to regulate the operation of the commission, to set utility rates, or to regulate the location or design of substations . Likewise SPUC is responsible for complying with applicable laws regulating utility substation location. Questions regarding the substation and the rational behind one location vs. another should be addressed to the SPUC at 1030 4th Avenue East in Shakopee (telephone 445-1988) . In response to your questions about the appraisal of your property, the City of Shakopee is of the opinion that the appraiser who was hired is competent, and has used accepted appraisal techniques in determining property valuations. We are also not aware of the violation of any federal regulations by the appraiser. The City will review the conduct of the appraisal process to ensure compliance with applicable federal and state laws . As has been indicated to you in a separate letter from the City' s Public Works Director, David Hutton, there is an appeal procedure established by State Law in the event that you believe the appraisal value is too low. If you have further questions about this process Mr. Hutton would be more then happy to discuss them with you. Very truly yours, unij /6 af (-- Dennis R. Kr City Administrator c : SPUC City Council David Hutton Karen Marty COMMUNITY PRIDE SLNCE 1857 129 Holmes Street South _:--akopee.\':r.ne,ota 612-44 -3r5t RA\ t12-44;-h71 * r7 To: Dennis Kraft, City Administrator From: Tom Steininger, Chief of Police Date: 09/20/93 Subject: Partial Street Closure The Shakopee Area Catholic Schools (SACS) have again requested permission to close the outside lane of East 10th Ave between Dakota and Lewis Streets on Saturday, 10/02/93 , between 0700 and 1200 hours. This is an annual request made for the purpose of conducting their Marathon for Nonpublic Education, a major fundraiser for the Catholic Schools. As in the past, I have given SACS permission to to close this lane for the times indicated. BUSINESS UPDATE FROM CITY HALL Vol. 7 No. 10 Dear Chamber Member: October 1, 1993 City Clerk On September 21, 1993 the Shakopee City Council approved the construction of a Frisbee Disc Golf Absentee ballots for the Shakopee City Election, Course at Lions Park. Proceeds to complete the project have been donated by the Shakopee Lions Club November 2nd, are now available. over the past five years. Construction is scheduled to begin this Fall and the course should be ready for play Shakopee voters who will be unable to go to their next Spring. The estimated cost to complete the polling place on election day because of absence from project is $8,000.00. their precinct, illness or disability, religious discipline, observance of a religious holiday, or serve as an election judge in another precinct may vote by absentee. Voters may vote by absentee ballot until Planning November 1st at the city offices, 129 Holmes St. So. from 8:00 a.m. until 4:30 p.m. or by calling 445-3650 At their regular meeting on September 9, 1993, the and requesting an application. Shakopee Board of Adjustment and Appeals approved a request from Michael and Pamela Reynolds for a 5 City offices will also be open after hours for absentee foot variance to the 10 foot side yard setback ballots on Saturday, October 30th from 1:00 p.m. to requirement within the Urban Residential (R-2) Zoning 3:00 p.m. and on Monday, November 1st from 5:00 District. This will allow the applicants to add a family p.m. to 7:00 p.m. room onto their home at 1124 South Madison Street. At their September 9th meeting, the Shakopee Planning Community Development Commission recommended to the City Council the approval of a request for an amendment to the On September 7, 1993 the Shakopee Downtown Stonebrooke Planned Unit Development, subject to seven conditions. This development is located south of Business Association contributed $500 to the City of CR 78, east of CR 79, and west of Timber Trails Shakopee. The funds will be utilized to purchase Addition. The amendment will allow five executive Christmas lights to decorate the City Hall building. twinhomes to be relocated from their originally designated location in the southern portion of the development to an area farther north. Park and Recreation At this same meeting, the Planning Commission tabled On September 9, 1993 work commenced on the repairs their recommendation to the City Council regarding to the water damage in the Community Youth Building both an application for rezoning and an application for basement. The work is expected to be complete by Preliminary Plat approval for the proposed Prairie September 30, 1993. Bend subdivision. Sienna Corporation is requesting that the City rezone 67.8 acres of land lying south of The Veterans Memorial Park playground equipment East 4th Avenue and south and west of the Knights of project commenced on September 22, 1993. The Columbus Hall from Multi-family Residential (R-4) to $50,000 playground structure is expected to be Urban Residential (R-2). The Planning Commission complete by October 15, 1993. Funding for the project continued the public hearings for both of these requests is being allocated from the Park Reserve Fund. to their meeting on October 7, 1993. The Planning Commission approved an application for "Safe Streets First" and the "Intermediate Sanctions" a Conditional Use Permit from Warren and Debra projects he is initiating. Reed to move a residential structure from Eden Prairie onto a vacant lot located in the 600 block of West 7th Avenue. This permit was approved subject to six Public Works\Engineering conditions. The contractor for the Highway 169 bridge and mini The Planning Commission continued a public hearing bypass continues to make progress. MnDOT engineers regarding a request for a Conditional Use Permit from indicate that the project is still on schedule for a Landscape Junction, Inc. at the request of the November opening. applicant. The applicants are requesting the permit to move in a refurbished railroad caboose and box car The Shakopee Bypass opening schedule has slipped upon the Shiely property located south of TH 101 and again. The unofficial word from MnDOT officials is east of Valley Park Drive. The structures are proposed that the bypass will open in 1996 now rather than to be used as office and storage space for their 1995, due to bid delays in several of the stages caused operation. The Planning Commission will reopen the by the State's budget problems. public hearing at their October 7th meeting. The City's contractor on the 1993 street reconstruction At this same meeting, the Planning Commission also Project has requested to delay starting work on approved the annual reviews for two Conditional Use Permits. Spencer St. (from 4th Ave. South) and 8th Ave. until The Conditional Use Permit for Model Stone next year. All streets that have been excavated (4th Co. allowed the enclosure of the concrete ready mix Ave„ Fihnore St. and Spencer St.) will be completely plant within the Heavy Industrial (1-2) Zoning District, restored and paved before winter. and was approved subject to eight conditions. The Conditional Use Permit for Rick Jeurissen was The V.I.P. Interceptor extension project was recently approved in 1991, subject to 5 conditions. This permit awarded to S.M. Hentges and Sons of Shakopee, Mn. allowed the Jeurissen's to move a mobile home onto a farm site located within the Rural Residential (R-1) On September 21, 1993 the City Council held a public Zoning District at 2967 Marschall Road. hearing to consider the Downtown Streetscape Phase II The Planning Commission selected October 21st as a Project. This project consists of reconstructing 1st Ave., between Holmes St. and Sommerville St., special meeting date in which to discuss the proposed including adding streetscape amenities. As a result of East Shakopee Transportation Plan. the public hearing, the City Council ordered plans and specifications prepared for this project. Police The Public Works Department is currently making The accident reports completed by Shakopee Officers preparations for the winter season. have become a valuable tool for the Scott County Highway Department. The Highway Department has selected certain roads and highways to study. If an accident occurs on these roads the Shakopee police Department submits our accident report to Scott4 County Highway Department. The Highway Department reviews the circumstances and uses the information to make decisions as to road design, signal needs, and spot improvements. On Wednesday, September 1, 1993, the chiefs of police and Sheriff of Scott County met with Dave Loftness, Director of Carver and Scott county Court Services. They discussed how the consolidation to the two agencies will affect the way we interface with each other. Loftness also shared information regarding . .,__,_,_, October 1993 I Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 0 14 5 6 7 8 9 7:30pm Planning 4:30e7:00pm City Commission Utilities Council 5:00 pm ZORC meeting 10 11 12 13 14 15 16 7:00pm Cable 7:30 pm Commission Special Planning Commission [1718 19 20 21 22 23 7:00pm City 5:30pm CDC :� Council Ip I 24 25 26 27 28 29 30 7:00pm Park & Recreation 31 September November SMTW TF S SMTWTF S 1 2 3 4 1 2 3 4 5 6 5 6 7 8 9 10 11 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 28 29 30 Bio 111111"till SHAKOPEE September 29, 1993 Mr. Earl J. Barlow Area Director United States Department of the Interior Bureau of Indian Affairs Minneapolis Area Office 331 South 2nd Avenue Minneapolis, MN 55401-2241 Dear Mr. Barlow: I am responding to your letter of August 30, 1993 regarding the Bureau of Indian Affairs having under consideration an application for acquisition of land by the United States of America to be held in trust for the benefit of the Shakopee Mdewakanton Sioux Community. The property to be acquired and placed into trust is the former Whipps property. In your letter you invited comments on the proposed acquisition. Following are a few comments by various city staff members: Services provided: No services are being provided by public works. There is a gravel road (Mielke Cartway) that the city is maintaining by plowing, grading and dust control. Taxes and special assessments: There are no special assessments against the property. There would be the potential loss of current and future tax base as well as revenue for storm drainage billings if the land becomes non taxable. Zoning of property: The property located within the corporate limits of the City of Shakopee is currently zoned Rural Residential (R-1) . It is difficult to determine any conflicts of land use until such time as the use of the subject property is determined. Attached is a zoning map and the R-1 regulations. Thank you for the opportunity to comment on this application. Sincerely, AgiVel-4 Dennis R. Kraft City Administrator COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota 33379-1351 • 612-445-3650 FAX 612-445-6715 .� EXHIBIT A ;: _ t — - - I o I 1 I( 1 r. , 0 J 1 I i I: t1 0E0E 117 i I { ' - 126 TH ST. W. 4 ;/ ' HILLSIt F { �6Cr se ( -RTES 1 j ['/R. S i ` i i i I [ CC RD 77 ! �( L' IF:• -.z''.. T - T ; -- -- L !1 TRAILS ,A `' • i - — — ---ADD'IL: il: - - . _ _ a9T ca RD -a2 1. _v.. TaenTr- _ • I .s [ 6.y.w.ta+rin _- _?Da.. _:!. �Ne { �R7.. g`•f .1•+V_T`-�'.° M.wl J •- ['it' r:Jj +5?..Rf+1 !�-_ �..� ._eZ�'s.�.a.W,us ....r- ...IV,...IV,,-c W. •T..«;.. -----. T.,w .WWW/WE c. We ..e,F� -..."4-C.:"::+_..d•c-- .- .--..s�1& • '' Dowd L oAe T— a `'� .. fi - f - j%,G AGRICULTURE �_ •__ tom.: _; .� _ . i 47 • • - --- R1 RURAL RESIDENTIAL • '°"G• • , �R2 URBAN RESIDENTIAL ' ..,-41.,:,'y �Tjt '' ��-- .7"::7-;;;/R3 MID—DENSITY RES. I ,`�_ ▪, z =� - _ f, R4 MULTI FAMILY RES. O[[RVIE• .t s... �l---f-'.1-„plea_ r= _fiDDITIOM”'Ei,_�. K- •-ter-) . - ... h -- �.�., .______ - - ---.-1B1 HIGHWAY BUSINESS B2 COMMUNITY BUSINESS • �= - - -�63 CENTRAL BUSINESSf �` r - - '_�, y pL = 11 LIGIiW11NDUSTFAL 12 HEA - '• f ,4.,�,{ sof* .- .. -t- �•-_ I- - i �. ...7. -: S SHORELAND :• ` - -- _ . I ---- iii T \ L - ,,. ` FLOODPLAIN DISTRIC - iT' --- g' ::' .-7---f,-;--7-,--1 `.4., -•• MANDATORY PUD ._a i � 32. - '�' :' RTD RACETRACK DISTRICT - -=- - =-,....—_----- _ :----TLS— - ,•-...--4,. .�L • .+eR4 �+�c..�. -& a pct-='. �,�.�,,,� -�•- tvLQ. SHAKOPsE MA -. - s /02- .-- ...,,.....,.....____40.... .„*---,..;.0. __.__.,.. --4...,...t. ..........„,..._..--_,. t,..,-,1 .„,..41-R*-•-, ,,,..._......c. ----.,...--:.:n.-- ..;,,,..,._ <,4:-,,:':'.7: ::. -',..,,,....,.._„..,;.eax, . :>.1•-•.,.. ,,,,..;.:.:.:,---- .,v,.:,--, ..„ ..., . ;..............- „ -.... ..,.. ...- ... -. ----- P'•...or -4.*-------- -:.4%--wv 4-•?.....---- ...* ....1.-..xwo..-..s... - ..:.:,-..e.4.0 V.n'ittolf'''-40;k7...,: 41.:_,----.--k•-1:',•111:1,:i'..:%4s,:-....-.- ::.:::'SP:"..isrgy*.r.- -&-;:k`f:::1,i'""-:k.."o:SA''' ''-:'g 94,-•-4r---'4"::.''.....-?:1.'f'-c2,-.*;•,:z.k4:''': "':-.-.4.,,,:..'.4,--":*".:IF A:i A.: ...0t4.4,-,.;?,-,,:.!,7,1!:.•;-.';;" --:?5,...,;.,-.1p.i:A.F: ' 11.,;1-,,r.I 1!..,,,.',.'!••!''' • . --• .,,,Ilny v:is,1.:........ •..,,F,-,?..y r......• .-,v. • ,,,,,,Tr.:_ ..........,, - -.,,,......,..., - ..,,...,.. -. ,.,.: . ...,,i-&..3:.; , -"-: ,.• 4r,. ._ ,'4,•,•__, ";441..„,.1.i4,.,,,fil" ,i4,4i.,„.„..!C.;. 4, ...t4•/,,;;...t.,y•-e. w.,40::',..•;;;V.:;••,,, it -.a,:ff , •= f Xri-•.'?i"12'. tl*,)*.,•F-Y t. !Ivo 1.4..z ... ww.mitie wor.:Rvangf,e_Pse. ,;' -,i;,,, 7447--,-''4‘4' ...4..4itipi, 44i7-'21%tvg, 1;4011 i E . .*,-,.. 4,1444; * . l' %-gete;t•;' . . . '''lli?-7- h•.: . --=‘,-.,;: 'zs. .r, _,07,.-- , ''''''',,•;-'' ..... . ';- iff-.4-.Tifs, '7 k‘i •71,_ •',-.,:_ 4'1. .e,6-$70.t;-,.. :.'4;".,-. ...._...xe.riv., .ukcetmi.,,wecf,.------.---„ ..,wc",.....,,F, ..z.:„...s.-.-....7:4.:. ''1"7 Vii'-31-'4'.•11-T-V--- -'-'34".V---!::§1. -"htmelt, .: •-. -!..--' ___ _...4.-..... ..-.. .-....--,...--...3,,-.,.,---.....---t- ,•-..,,....---.-.--••••-••••-•.:p-rn----r•-vn'-r•':'''-- 7?-•-;---- -' -` .05.•,-.. - (/ v••7•V!-.:-.K4;-!"-•-• f':31.1r."7'7-7:••7;'.• ".' --.77-1"- -•:: •.- ''.:- -_ .... -..: •,.." ..-.:'•-• . ____. ..- --...4-:.--L•:...t.--.....•,z .---.. .. .-:-- :-- r, , A ..,...„., ..... . PROCLAMATION ,-..m,.Yeit!,..•1 ..-.-:.., .....%.- . ,-,.:-.1. ....v...-• -, "N.7 . -.4- ,... y*1:::,... -..471:* 4,,• F. ,•.:. ,..,,,,, ...:, - 4(ar.iir .-,,.;•:.;;I., -..--vittlf-,\ ),•*7•414%4 ....--''• WHEREAS, on October 6, 1963 at 12:00 noon KSMM Radio 1530 hit the 1 , 1.,,ki,:,. . 4 t ,, ':.Shakopee air waves with 500 watts of power, and; " 1:::4.; :;11.:..--- ; -5 1--.1-,.kt•f•; , . ' • - 4 ...„., . WHEREAS,' October 6, 1993 marks the 30th Anniversary of broadcasting on 1530,,, ,,., ,,;:-.. / am radio, and; ‘ ....i ,..*a-i•-1. ; -,1._. .3i , r . 04.t....m:, ,,... ,...,.,., ...,., ............... ,..i. . . 1--..f•s;.k---at t.-:. WHEREAS in March of 1987 KSMM Radio call letters were changed to KKCM , •*-7-,and the power capacity for broadcasting was increased to 8600 watts, and; , ..,.....,,•,-,A.•••••••,---...-p, :,...-N.i....:?•:W,,, 4 V., ' . - , . - --.- ^1W'--*-,/ ''''Te,Wi-IF:4•''' - ''‘.....444;;:!WHEREAS' KSMM.and KKCM, 1530 Radio has provided listeners in Scott and w.,1•4- irtti„,0, ?4,t0 .4' • -'-‘• ...s — - . • /':;!.. 0 At.. Carver Counties. with local broadcasting.services including news, community ••• Ae..- . : .. . .. ...!... .........,,...,,, 4...,..,:v.., • ':,„events, school events and special programming for the past 30 years, and, ;r4..-..t-- *. •=a-,:';',;St-7-'I-- - • z•':'.'..•. ,.d.' ,7,,, ',-•-rse,- a'-*'•V.•'• rf--7/ i 'k••••7• --.:--',i• •••::-.4- '1'.' .Z.' :z.,iifs.7 ,*-44"/ \ .4/4'•:- --'5'• [IP"c''''WHEREAS, KSMM and KKCM Radio has provided employment opportunities to . , .„ - .-.,.t. . ' '..-/': "Vq< .,--;• . - . - • , - • i:,.4) ''';‘,.. ...;.'it,t I. " a number of residents over the years including Louise Krohn who has served as ,...., 'fiif-'"'. '41; ••VI•• • .7.,•/.: .'f'.. . . ..-,,s,,,:. • , ;,41 tf.7,-,2-a-' ,."•:;;,...i) '-::4, 14° ".i‘ the secretaty/bookkeeper for the Radio Station in Shakopee since it's inception in zz. , ,..0:.'-W, , ,-! i iv.50, ..:0_,:•,..,... . • .s:44i,-,•ti Q-..ifit- 1963, and; .. . r-r,:-.1.1, •...!-iS•f•• • . 5 g•-z-1_•V •••i•;.%'',i I**.:..".•-.50:, 4:"..i.--.1:' ...., . •_-_-•,.,.„ . '•:4,-.A....i::' .-A -7.;•,i-. • s'•-"" k, '''''.- • ' ''5':'• ••••:-.Z.i.-: -.) „ . - - , •---. -- ._.• , . -- ---., _ . • • !Vz, ,,-,•;:•-• -:4.1' '••'/ :-.",•,---74,-.-',:-. ., '4°.::•%'---,f'' : • •WHEREAS, radio proramming including This,- That and the Other as well as the • .,,lk --4:6.-A, ,;.i., i-i! 1 r.....--..\ .:.,,s,• •.• .'il.cl.\f-E1• 'Coaches Round Table have served to inform not only Shakopee residents but' :;*7..t1 ...i',-,Z1::.!g. ....,..,.. ...:---:-. .; t x3":•'.'rs'A •I'''-.' of both Scott and Carver Counties since 1963. residents i-&,'•-:••-A4 ,r,..:1- . . . „,.i.,...:- -,•„, 11.',.!•• . 4 Vi• Z• : ''''• : \ 1.-•-•fiN • f.:!:i •I '" NOW, THEREFORE, I Gary L. Laurent, Mayor of the City of Shakopee, :•1•.1`; ''''-' ::-...:. -\. •,::.....q.• z.,•,. 1 . . Minnesota, do hereby proclaim the week of October 3, 1993 through October91: , ,,-,,--... :A.:1 -i .1993 as KKCM - 1530 Radio Week and urge all residents to acknowledge the ,,si,--:-z- ;t;..f..,,, ,k• outstanding service that has been provided to the Shakopee community since 1963 7 . .,i's.......-....:,0*/:, 10...1•4, --,- , •::,i4.'•-. --,-•••z< ttz • -- -,.-:. • /70....-.,"'.‹.,:iig.•" '•. '•,, ' • ,,„,! 1.•••-•am,Z \ ‘•,p. s-c Given under my hand and the seal of Shakopee this _ day of . ..:v ...... ,4 . A..,:,..3.-: .-L:-,1-..•I , 1993 1:.,2. ..41''1:3' .%".':?. '70' ,;,e,. \\I .5:e;:. MI ir I - •is . j 4.„. kt r 1. ,,i ‘,11 : 1 L.,.31; V.,-.-;,-•0 I 'SP..3stktt .ti ''•'-''''' ..., l'.Fi , ---....„,_----) • ..- t401%.10/; A?•<:(7. --••••^,t. :‘,4', - .1) .----, i:••••:, ,- ,%" . iitali.." 4,.. : ,,...„...... ....,....„., : . _ ...,.., ..,..,..„, ..... . ,., 1\4.,. ,... -- Mayor of the City of Shakopee i•.:1§1:'.-AW (lfi: • i i , :. . /..„ ,s ' r---Ii. tt .4e4 :,,,:. -;-,.. .7---,, . •..... .. k , . . ,....- .....,... 4 I NI; ('1! . •t-.z.-:.., ...- z. .t....,: ire \‘'..,,,,c4-. 4-...s...', , ,/..-;• ' •4,...; .. • r;• -a.,. ..,.r. c•---7ro 7ft. .4 . q 1 - t 1' trif''. ., .. V.y....., •.4. - , ,, . • .. etg::r -. A.-s' '-•1 • ' i A. AT LEST: •:::: '..,(e4-.....e..: 1::*,...,-, --t :.,-, r...._..1 • ,, . \ . ..--., 4::::,.. ....... . •.- 4, 03\ gni • ,: ,...;. • k f( N ‘ I 0 -`C: k ;*• ""9,-.4/ : :,, •- -.1.- ••':*.',,, . . . ....a\ k.".' .•''-':' '-'' -:-.?•••1".• • •• "ie,, \ . ....,...-:.\ . `L-Est?•...:31-_,* $i:11 \ ,-• ' .:,.?....'-.t)'-i*'.2t-5.,.:'..:.'V.''.1„-=,,-.!-.''›-..,-94 40..,':-:-,.--.----.i,a.-- R-iyiovuy.••j••i.i0.r4 ilVee..V.'. ______.-..-.,,,.,.„n.e' m'„.4.,".' ,-....--•„C- i.t„7y..,7 Clerk - - --.".,„..:.,....:.1,-. ,E:,; 7 -„0•„.Lj.s•y •.-.7i.,:isZ„.•_-f_•.-•,.,-rz*.F0_e,----A;r•:7„:i./. i:•1,...i., 1.e'1 i -;'::.•0-"...14:1: 37 ''';';::::,igi.'i- 'i. ''.:-...‘/':,.10' .$ -4-,k;;:, '..- '. : f, ..• : $ '”,.' •.• . ....,.....i.. . -..?-,%,' . ...4•1:51..Z.,:"' - .:-.::". ' i... . 1., -• .,.......:& ., + % ' i' .";•'' "-.'.1.:' ' '4,y Nil,- y:'',...,, ,:, .•t %.:• : .' .':' '. •..., •*"'4,,, fite4,' ', .......... .,.;:p.: ':% ...,•:•:..;,g..4.1P''''''''' ...*:',.'. `er' '''''' '''''.:.s'''''''-:::$:.*.f:::: :,;.....-::::•.:i.::... .... . .-------.::,,. . .. .--- --<.:..::.......::i....i.:A., :,..,,i, ..i....,:,,,•:•:..?. 4'''''.1;.?::::f:•!,:Z' •:.:• ....f;f•......,. .' ..tZ:Sq.. •,,,,..^:.. - . ......... . -44.a...Z.g...-. .-4,..a..:Z.•;-"-- ----4 .-4,-'-' "- -...-• ...-=Z.:Z..4'4 #i3 Monthly Project Report - Submitted by Barry Stock October 1, 1993 Project Start Complete Status Comments 1 . Mem. Park Playground 6/1 10/15 25% Council Equipment approved 8/3 2 . Clinic RFP' s ? ? 0% 3 . AWAIR Program ? ? 0% 4 . Complete new employee 7/1 10/1 85% job descriptions . 5 . Develop new employee 1/1 11/1 90% performance evaluation format . 6 . Perform Employee 1/1 ? 0% Evaluations 7 . Carpet Library 9/1 10/31 0% Quotes received. & Handicapped Compliance 8 . Pest Control RFP' s 5/1 6/1 0% 9 . HVAC Equipment 6/1 8/1 90% Inventory 10 . Rehab Grant Program 5/4 10/5 90% Amendments 11 . Park Improvement Plan 8/24 11/15 50% 12 . Rec . 1994 Fee Schedule 9/1 11/15 25% 13 . Comm. Youth Bldg. Rehab 9/1 9/25 80% Sheetrock/Gutters Complete 14 . City Hall Mtg. Room 9/1 9/7 80% Policy 15 . Sell surplus property 9/15 11/15 20% Inven. Complete clean out old City Hall Sale in Nov. Other Comments The Recreation Dept. workload is as projected. August Activity report attached. The Building Dept . generally does not initiate special projects . Building activity remains strong and well ahead of last year. Building activity report for July submitted with last Agenda packet . Code enforcement is being handled on a complaint basis . New complaint process implemented during month of August . SHAKOPEE PARKS AND RECREATION ACTIVITY REPORT FOR AUGUST 1993 CURRENT 1992 ADULT ACTIVITIES 1. Adult Softball Mens "B" 9 Teams 10 Teams Mens "C" 22 Teams 22 Teams Mens "D" 12 Teams 10 Teams Womens "B" 14 Teams 14 Teams Womens "C" 13 Teams 14 Teams Co-Recreational 6 Teams 12 Teams Co-Rec Church League 6 Teams 7 Teams 2 . Softball Tournaments Scheduled at Tahpah Park July 31 - Aug 1 -Co-Rec State Tournament August 7 - 8 - Mens and Womens Regions District 3 3 . Adult Fall Softball Mens 5 Teams 10 Teams Womens 8 Teams 6 Teams YOUTH ACTIVITIES 4 . Summer Day Camp 58 54 5. Grade 5 & 6 Tackle Football 80 81 MUNICIPAL POOL 5. Session IV Lessons 131 143 6. Season Passes Family Pool & Slide 276 115 Family Pool only 125 427 Individual Pool & Slide 25 17 Individual Pool only 16 64 7. Large Group Reservations 16 10 PICNIC SHELTER RENTAL TO DATE Holmes Park 29 Lions Park 66 Memorial Park 53 Scenic Heights 3 Tahpah Park 2 PICNIC KIT RENTAL 29 COMMUNITY YOUTH BUILDING SCHEDULING: Scheduling at the Community Youth Building was a new project for the Park and Recreation Department. To date 22 scout or youth groups are using the building on a regular basis. A permit system has been set up on our computer similar to the picnic and field reservations. (Community Education System Management System) . Users were asked to review their permits and send back a signed copy. A weekly schedule is also posted at the Community Youth Building. 1993 FALL BROCHURE Brochure planning and layout was done in August and mailed to residents on August 30. NEW EMPLOYEES A new gymnastics instructor was hired, Pat Simmons. ASSOCIATION UPDATE Sr. High Ski Club has chosen to no longer be under the umbrella of the Parks and Recreation Department. New President of the Youth Football Association is Mike Bennington. H/ I MEMO TO: Mayor Laurent and City Councilmembers FROM: Barry A. Stock, Assistant City Administrator RE: Mini Bypass Ribbon Cutting DATE: September 30, 1993 INTRODUCTION: The Mini Bypass Project is on schedule . Staff has been working with the Chamber of Commerce and MnDOT Officials to schedule a ribbon cutting in recognition of the project completion. BACKGROUND: Wednesday, October 20, 1993 has been set as a tentative date for the Mini Bypass Ribbon Cutting Ceremony. MnDOT Officials, local dignitaries, and downtown business owners will be invited to attend the ceremony. We also intend to invite those persons who over the years were instrumental in making this project a reality. Mayor Laurent has volunteered to MC a short program that will be held in City Council Chambers at 1 : 30 p.m. Following comments from various speakers, a parade of vehicles will travel from the 2nd Avenue parking lot North on Holmes Street across the old bridge and onto the Northerly approach of the new highway into downtown Shakopee . At approximately 2 : 15 p.m. a ribbon cutting will take place at the bridge head intersection. At approximately 2 :30 p.m. a reception will be held in the City Council Chambers . In the event of rain, the ceremony will be held on October 27, 1993 . Reception costs will likely be covered by the bridge and bypass contractors . Please mark your calendar and plan on attending the ribbon cutting ceremony. Staff will keep Council advised of details regarding this event as they develop. If you have any questions or concerns regarding the aforementioned schedule of activities, please feel free to call me. BAS/tiv CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - SEPTEMBER 1993 September 1993 September 1992 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 12 108 9 , 279 , 529 18 95 7, 650, 918 Single Family-Septic 1 23 2 , 904 ,820 2 16 2, 235 , 424 Multiple Dwellings - 14 2 , 397, 322 3 13 1, 541, 060 (# Units) (YTD Units) (-) (38) - (8) (28) Dwelling Additions 4 71 420, 273 5 68 260, 536 Other 4 15 170, 731 2 12 63 , 550 New Comm. Bldgs - 6 15, 343 , 335 - 3 1, 359 , 000 Comm. Bldg. Addns. - 3 159 , 750 1 2 365, 000 New Industrial-Sewered - - - 1 1 4 , 500, 000 Ind. Sewered Addns. - 2 17 , 549 , 300 - - New Industrial-Septic - - - - _ - Ind. Septic Addns. - - - - Accessory/Garages 5 31 471, 840 7 31 285, 881 Signs & Fences 7 74 115, 219 1 45 80, 145 Fireplaces/Wood Stoves 1 7 13 , 750 2 4 6, 205 Grading/Foundation 2 8 216, 260 1 10 614 , 160 Moving - - - 1 1 Razing 2 9 80, 313 3 47 , 213 Remodeling (Res. ) - 22 140,713 3 26 89 , 633 Remodeling (Comm/Ind. ) 6 45 2 , 674 , 858 6 32 2 , 529 , 670 TOTAL 44 438 51, 938 , 013 53 362 21, 628, 395 No. YTD. No. YTD. Electrical 52 452 41 349 Plumbing & Heating 73 525 58 418 Total dwelling units in City after completion of all construction permitted to date 4 , 961 CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN SEPTEMBER, 1993 10184 Graus Const. 505 So. Holmes Elevator 223,000 10185 Rich Logeais 1366 Primrose Lane House 72,886 L 21 B 3, Meadows 8th 10186 Lee Markgraf 236 Lewis Street Sign 300 10187 Corporate Finishes Shakopee Town Sq. Remodel 8,000 10188 Dick Hennes 1165 So. Shumway Addition 45,000 10189 Novak Fleck 1439 Primrose Lane House 82,827 L 9 B 4, Meadows 8th 10190 SignArt Shakopee Town Sq. Sign 2,238 10191 Chuck Nogle 4218 Valley Ind. Blvd. Grading 300 10192 NSP West 1st Avenue Grading/Fence 5,460 10193 Homes By Chase 1197 Pioneer Court House 116,890 L 2 B 2, Prairie Estates 3rd 10194 Rick Mathison 911 E. 1st Avenue Signs 180 10105 Duane Switzer 685 Monroe Street Storage Bldg. 1,862 10196 Bob Pearson 7802 Hwy 101 Remodel 15,000 10197 Stan Opstad 8029 Martindale Dr. Pole Barn 38,400 10198 Novak Fleck 1341 Thistle Lane House 82,666 L 6 B 3, Meadows 8th 10199 Stephen Strehlow 211 Fillmore Street Garage 6,000 10200 Paramount Structures 1153 Shawmut Street House 139,999 L 3 B 2, Prairie Estates 2nd 10201 David Rutt 468 Market Street House 125,988 L 1 B 1, Market Place 10202 LeRoy Sign Co. 828 E. 1st Avenue Signs 3,000 10203 Lucille Rein 1561 E. 1st Avenue Windows 1,450 10204 Gary Laurent 2415 Lakeview Drive Pool/Deck 60,000 10205 Detail Home Bldrs. 1148 Heritage Dr. E. House 94,500 L 2 B 1, Heritage Place 3rd 10206 Neil Klingelhutz Const. 1124 So. Madison Addition 22,000 10207 Energys, Inc. 5101 S. Valley Ind. Blvd. Tanks 20,000 10208 Rick Sames Const. 1136 So. Madison Addition 15,000 10209 Brett Berkland 416 W. 2nd Avenue Carport 800 10210 Monnens Custom Bldrs. 525 Market Street Demo 4,500 10211 Universal Forest Products 1570 Hwy 101 Demo 2,000 10212 Joseph M. Miller Const. 1234 Pioneer Court House 103,012 L 7 B 2, Prairie Estates 3rd 10213 Hedtke Construction 1340 W. 3rd Avenue Reroof 16,800 10214 John Laeger 1177 Tyler Street Fence 700 10215 Griggs Contracting 1010 West 6th Avenue Tank 10,000 10216 Durabilt Associates 948 Main Street Garage 8,448 10217 Craig Hallett 1035 Van Buren Porch 8,000 10218 Georgia Halloran 522 E. 1st Avenue Fence 500 10219 Varley Construction 1107 E. 1st Avenue Remodel 3,000 10220 James Hauer 3088 Eagle Creek Blvd. House 95,321 L 8 T 115 R 22 10221 Jeffrey Schmidt 310 Shawnee Trail Stove 550 10222 Norcutt Homes 1292 Miller Street House 116,721 L 16 B 2, Parkview 1st 10223 New Century Const. 1362 Thistle Lane House 80,287 L 7 B 1, Meadows 8th 10224 Novak Fleck 1336 Primrose Lane House 88,144 L 24 B 3, Meadows 8th 10225 Kaufman Sign Co. 1251 East 1st Avenue Signs 11,300 10226 Ziegler Inc. 7950 Hwy 101 Hazardous Waste 40,000 10227 Rich Logeais 1447 Primrose Lane House 87,797 L 10 B 4, Meadows 8th Total: $1,860,826 %1 MEMO TO: Mayor Laurent and City Councilmembers FROM: Barry A. Stock, Assistant City Administrator RE: Fire Station Siting Process DATE: September 30, 1993 INTRODUCTION: Earlier this year staff began investigating site options for a second fire station. Staff has completed research on a piece of property owned by the City of Shakopee North of CR-16 and West of CR-83 . BACKGROUND: Shown in Attachment #1 is a map illustrating a 7 . 05 acre parcel of property North of CR-16 that is owned by the City of Shakopee . The City of Shakopee acquired the property through a Metropolitan Council Grant Program. The property was acquired due to right-of-way needs as a result of the Southerly Bypass . The entire acreage of the parcel in question will not be needed for highway right-of-way purposes . Staff initially began investigating this property in an attempt to determine if any remnant portion of it following the highway completion could be traded to the property owner to the North in exchange for property located in the vicinity of the Eagle Creek Thrift Shop. Shown in Attachment #2 is a correspondence from the City Attorney outlining several provisions of the loan agreement with the Metropolitan Council that provided funding for the acquisition of said property. The City Attorney notes that the agreement prohibits the City of Shakopee from trading the property unless we reimburse the Metropolitan Council for the acquisition amount ($182, 490 . 57) . Provisions of the agreement also specify that the property cannot be used for any purpose accept Trunk Highway 101 unless the Metropolitan Council or its successors consent to such other uses . Based on the City Attorney' s findings, I believe that given the reimbursement provision, it would not be in the best interest of the City to pursue this course of action. The possibility of utilizing the property for a Fire Station does continue to exist . However, given the uncertainty of the final MnDOT Southerly Bypass alignment and the impact on this property, I would not recommend that this site be given any further consideration until such time that the highway project is complete . I do believe that there is potential to convince the Metropolitan Council that this property be utilized for a Fire Station site . However, to pursue this route at this time would be premature given the uncertain impact of the bypass on this parcel . SU 4MARY: Trading or selling the property in question is not a viable alternative . The site in question remains as a possible alternative for the second Fire Station site. Further analysis of the site will be taken into consideration as we continue our siting process . Actual impact of the Southerly Bypass on this parcel is uncertain at this time . . Z, iicr • • _ _ i..� _. 74 \�-� 1 �_ II 5?°C • ' \ vel( 9 --r • • • -7.T- --.... • - I 7 81 • zo E. WATER MAI N _ I CAN• • j EASEMENT • c 1 4.Y 6F .N __Y --_._-c_____� r .- - -70 • 44 l ,. �- 1111111 ' • J: I. . . � -;-�-. 111111111111111111 ..�-` • 111111111�N11�11 . ,�� • • /� / —Y -- PT ;260 . ___.....-----------------------:-----C"---------1 • • 3 ,\t........ ,. . • I111111111111V / - . 0, . - c_ _, f-4 - ,•t • 4111) /� /.„, i .i '',• Lee- -'' - PC 26f _ C _ o -NI . 4-1-4(,4m194(4- 41-Z MEMORANDUM TO: Barry Stock, Assistant City Administrator FROM: Karen Marty, City Attorney DATE: August 6, 1993 RE: Land North of County Road 16 You asked whether the City could trade land we own north of County Road 16 to Valley Industrial Park, which owns land next to ours, for the land where Eagle Creek Thrift Shop is located. The answer is no, unless we reimburse the Met Council and receive written permission from Met Council . The Loan Agreement, entered into on August 6, 1985, provides that we must reimburse the Met Council when the land is conveyed to the highway authority for construction of a highway or sold for any other reason. This would prohibit us from trading it, unless we come up with the cash (which is $182, 490 . 57 for the entire parcel) for Met Council . Even more problematical is the limitation in the Agreement and Restrictive Covenant dated September 1, 1987, which provides that "No sale . . . shall be valid for any purpose unless the written approval of the Metropolitan Council or its successors is duly filed and recorded . . . nor shall said real property be used for any purpose except Trunk Highway 101 unless the Metropolitan Council or its successors shall consent to such other use or uses by instrument in writing duly filed and recorded and designating the nature, extent, and duration of the use for which such consent is given. " In conclusion, we are prohibited from trading the land in question without the permission of Met Council, and without repaying their loan. If you have further questions, please let me know. Signed _,A1-177;l7-4�/ Karen Ma ty, City Attorney KEM:bjm ( [6MEMO2] 'T (c ENGINEERING DEPARTMENT MONTHLY PROGRESS REPORT ON PROJECTS FOR SEPTEMBER 1993 Category 1 - Projects Under Construction 1. 12th Avenue Sewer and Water Project (Industrial Park) This project is essentially completed except for minor punch list items . 2 . 1st Avenue Utilities (Minibypass) This project has been completed. Percent Completed - 100% 3 . Minibypass Construction (Mn/DOT) The state' s contractor is still on schedule . The new roadway should be completed by mid October. The tentative date for switching traffic onto the new bridge is October 20th. Work will then be concentrated on downtown exit ramps, the parking lots off 1st Avenue, pedestrian park, lighting, sidewalks and other miscellaneous work. Work will continue as long as weather permits . The project will be completely finished next summer. 4. 1993 Sidewalk Replacement Program This project has been completed. An assessment hearing will be scheduled for November. Percent Completed - 100% 5 . Valley Park 11th Addition All underground utilities have been completed. The site grading is done and the Class IV has been installed on the streets . Percent Completed - 70% 6 . Minnesota Street/Dakota Street/Alley This project has been completed. An assessment hearing will be scheduled for November. Percent Completed - 100% 7 . Upper Valley Drainage Project - Phase II and Shakopee Bypass Drainage Facilities Construction has started on the mainline ditch grading between C.R. 79 and C.R 15 . Percent Completed - 1% 8 . Street Reconstruction Projects (Spencer Street, 8th Avenue, 4th Avenue, Naumkeag Street, Fillmore Street and Atwood Street) All underground utilities have been installed on 4th Avenue, Spencer Street (3rd - 1st) and Fillmore Street . Naumkeag Street and Atwood Street have been paved. The contractor will be installing gravel base, curb & gutter and pavement on all streets currently under construction by October 31 . The contractor has requested and received approval to delay starting on the remainder of Spencer Street (4th Ave. - Shakopee Ave . ) and 8th Avenue until 1994 . Percent Completed - 25% 9 . V.I.P. Interceptor Extension/Rahr Forcemain This project has been awarded to S .M. Hentges & Sons, Inc . Construction has not started yet . Percent Designed - 0% Category No. 2 - Projects in Design 1. Rahr Malting Inverted Siphon (Service Line) This project is being designed by a consultant and the design is almost completed. This project may be added to the VIP Project by a change order or bid separately. Percent Completed - 90% 2 . Public Works/SPUC Parking Lot Paving Some preliminary surveying has been obtained and an approximate cost estimate prepared. No design has started. Percent Designed - 0% 3 . Downtown Alley Reconstruction and Undergrounding Electric Lines The design of this project will need to be coordinated with Shakopee Public Utilities . All field survey work has been completed and design has started. The pavement reconstruction portion will be designed in-house, while the electrical design will be done by Shakopee Public Utilities Commission' s consultant . Construction of this project has been postponed until 1994 . Percent Designed - Pavement - 40% Electrical - 0% 4 . Parking Lot Downtown (Old Gene Brown Lot) This project will be designed in conjunction with the alley reconstruction project . Percent Designed - 0% 5. Downtown Streetscape/Phase II The City Council has ordered plans and specifications prepared for this project . No design has started yet . Percent Completed - 0% Category 3 - Projects Under Study 1. St. Francis Hospital Sewer and Water A petition for sewer and water was received by the City Council on July 6 , 1993 and a feasibility report ordered. Work on the feasibility report is in progress . Percent Completed - 30% 2. Alley - Block 48 This feasibility report has been completed and will be submitted to Council in September. A public hearing has been scheduled for October. Percent Completed - 100% Category 4 - Private Subdivisions All public streets and utilities constructed as part of new subdivisions require continuous inspection to make sure City Specifications are followed. The following is a status update on the new subdivisions for 1993 . 1. Beckrich Estates All work in this new subdivision was completed last fall with the exception of the final lift of asphalt, restoration and final clean-up. (No change in status from the last report . ) Percent Completed - 80% 2 . New Connection of Muhlenhardt Road to C.R. 18 and Streets in Horizon Heights 4th The road construction is basically completed. Some minor grading remains, as well as the final clean up, restoration, sodding and turf establishment . The developer has resumed work to finish this project . Percent Completed - 95% 3 . Meadows 8th Addition Phase I of Meadows 8th is completed. A portion of the streets have been delayed (Phase II) due to the Shakopee Bypass Drainage Project, which will be starting in September. Percent Completed - Phase I - 100% Phase II - 0% 4 . Milwaukee Manor All underground utility construction (sewer, water, storm sewer) has been completed. The base course of asphalt has been completed on Dakota Street . The remaining streets (private) are gravel with no pavement . Percent Completed - Overall - 60% Dakota Street - 90% 5. Maple Trails Construction on the streets in this subdivision have started. Percent Completed - 10% 6 . Dominion Hills Construction on this subdivision has started. The streets have been graded. Percent Completed - 10% 7 . Stonebrooke - Phase II Plans have been approved and construction will be starting shortly. Percent Completed - 0% 8. Parkview 1st Addition Construction has started on this subdivision. The underground utilities are being installed. Percent Completed - 50% 9 . Meadows 9th Addition Construction has started on this subdivision. The site grading is currently underway. Percent Completed - 5% Category 5 - Special Projects 1. SPDC Substation The appraisals for the necessary easements have been completed and offers have been made to the affected property owners . 2 . Huber Park Grading Permit Because Huber Park is in the floodplain, the City must receive a permit from the Planning Commission to place fill in the floodplain. Most supporting data for this activity has been prepared and the field surveys completed. Staff will be submitting this to the Planning Commission for action as soon as staff completes the analysis of the field surveys . 3 . Maras Street Easements All easements for the street have been obtained and recorded except two. The City Attorney is continuing to work towards obtaining the remaining easements . 4 . Murphy' s Landing Sewer Problem Staff has investigated the costs for replacing the lift station and alternatives for providing sewer service to Murphy' s Landing and presented a report to Council in September. The City Council expressed a desire to fund this project, contingent on the final agreement with Murphy' s Landing. No work has been done on the lift station. 5 . Total In-House Engineering Concept During the 1993 budget process, the City Council directed staff to prepare a proposal on what it would take to be a completely self-sufficient Engineering Department (i .e . no consultants, staff equipment and furnishings needed) . Staff has not prepared this study yet . 6 . Improvements to the Prior Lake Outlet Channel The Watershed District has not submitted any proposed improvements to this channel . They have directed their consultant to prepare a study on this . Staff has not received any proposals from the Watershed District . 7 . Comprehensive Sanitary Sewer Plan (Consultant) The draft report is done. The final report is being postponed until the final decision involving the Chaska Interceptor cost sharing agreement . Percent Completed - 95% 8 . Comprehensive City-Wide Stormwater Management Plan (Consultant) This study is approximately 60% completed at this time. 9 . Chaska Interceptor Negotiations Staff continues to spend considerable amount of time in the negotiations with Met Council and MWCC. Since June, meetings have been held bi-monthly to try and resolve this situation. It is anticipated that the draft agreement for cost participation will be presented to the City Council in October for Resolution. September 30, 1993 David E. Hutton City Engineer A5;; N t !!5Metropolitan Waste Control Commission Mears Park Centre,230 East Fifth Street, St. Paul, Minnesota 55101-1633 612 222-8423 September 28, 1993 Mr. Dennis Kraft Administrator City of Shakopee 129 E. 1st Street Shakopee, MN 55379 Dear Mr. Kraft: Enclosed, is a copy of the graph showing the metered flows for the City of Shakopee, by month over the last three years. As can be seen, the flows for the City for the last three months are very high. Because of the heavier then normal rainfall conditions during this time period and flooding conditions on the Minnesota River, it is believed that this extra flow is probably a result of I/I entering the system. If you have any questions, please call. erely, Donald S. Bluhm Manager, Municipal Services DSB:bw shakopee Equal Opportunity/Affirmative Action Employer to N 00 a N -P W N -, 0 0 0 0 0 0 0 0 0) o wic, n : 01 0) C) 71 , : H 1 !V :P (D , 0- 0) -4 0) K , :; 1 V ; • . K , a) a) > ' 0 v ,.. ,1 : :k r CO , , V ‘< =.1 51.) W N • , . . . 2. 1 . .. . . . . O " U1 0) * Alm (J1 '03 : i 0 (0 Shi0 I ° N m C , � � . 0 "C3 3 cc, N -0 . . . (D . . . , —o CD N (D 6 N ,nom.. , ; Z • rn -4 0 : : 1 .6 (D , , N W X (.o (.oCO 0 Co co • • 1 4 4 i . y S r f . ar J.-. F r r t 1 a ..?_. / . 7 .� \. is • R , . 3: Yj. _ I — • r s tr . • ` • • r f - � f 1 I-IV * AMZAK CABLE, MIDWEST, INC. (612) 571 9333 350 63rd Avenue N.E.•Fridley, MN 55432 September 28, 1993 Mr. Barry Stock Assistant City Manager City of Shakopee 129 Holmes Street South Shakopee, Mn. 55379 Dear Barry; Please be advised that we have been informed that CBS inc.. the owner and operator of our local broadcast channel WCCO (channel 4), has announced a retransmission consent extension which will allow cable systems like ours to continue to carry their channel free of charge for an additional 1 year period while we continue to negotiate with them on a final retransmission agreement. As previously reported we have also received a retransmission consent extension from KITN-channel 29- which allows us to carry them until December 7, 1993. This is good news for our customers since this means that we will continue to carry all local broadcast channels— at least for the short term. However, this does not mean that we will not be forced to drop the channels with which we have not secured agreements (that is, WCCO and KITN), only that the first deadline, midnight October 5, will pass without major disruption to our service. I will keep you informed as later information becomes available. - - elY, - eral Manager BY JONATHAN KALSTROM o hear economic-development folks from the little development in Rosemount in recent years.The port au- suburbs south of the Minnesota River tell it, thority hopes to change that_ O' their cities are the finest business boroughs "It looks like [the port authority is] going to end this five- in the state. year hiatus and get stuff going,"Miller says. _ Give them a call, and they'll probably talk Port authorities, which are created by ate legislature, upon 4 your ear off about the area's newly completed highways and petition by a community, generally have greater developmen- it byways. They'll also probably boast about tax-increment fi- tat_ abilities by law than economic-development authorities. 1 nancing policies,revolving-loan funds,low-to-moderate tax- That means more opportunities for business. es and property-tax-refund plans. They'll move the conver- "So if somebody comes in and says, W'e're interested in cation briskly along to the diversity of workers,new business doing a building,but we need some help with financing,' for parks, available housing and incubator programs. Just when example, we might be able to do that," Miller says. Another you think they may be winding down, these civic boosters financial draw in Rosemount is a downtown still operating un- will note the area's proximity der pre-1979 tax-increment to the Minneapolis-St. Paul financing. That means the International Airport, both FISHING city still can get involved in f, downtowns, Mall of Ameri- retail and commercial tax-in- ca. Minnesota Zoo, Valley- crement-financing (TIF) pro- fair and Mystic Lake Casino. jests,Miller says. If you're an entrepreneur (After many economic de- and you have a company in velopment authorities made a need of a new location, it OU mess of forays in go-go devel- seems people in the southern S opment projects, a number of suburbs can't say enough state laws were passed in nice things to you. 1979 to control such develop- -12 The south-metro area— ment. Because Rosemount including the cities of Rose- OF THE had created its tax-increment mount, South St. Paul, Inver district before 1979. the site Grove Heights,Belle Plaine, was grandfathered in and thus Jordan, New Prague, Prior • has more flexibility in its op- Lake, Savage, Shakopee, erations than do many current Burnsville, Apple Valley RIVER sites.) and Eagan—is working to In July. the Rosemount 1.4 attract more new businesses. Port Authority approved con- In fact, some of these cities struction of a 52,000-square- have teamed up to pitch foot retail space. It selected a themselves as part of a pack- CITIES IN THE SOUTH-METRO AREA TOUT BUSINESS dei eloper for a 10 screen age deal to prospective com- movie theater(Muller Family panics, reasoning that PROGRAMS DESIGNED TO LURE NEW COMPANIES. Theaters of Maple Lake, what's good for one area is Minn.) and authorized the good for another. purchase of an 80-acre busi- While the population of some south-metro cities—particu- ness park—now a field of beans but soon to be a field of larly Apple Valley and Eagan—has exploded in the past few dreams for the city.Rosemount also is constructing a commu- years.there is a sense that while people may live south,they nity-meeting and events facility at Dodd Road and Highway 3. v still work north. A wide variety of economic-development In previous years. the city had no inventory of build-to- groups from the southern region say that is changing, and suit industrial-business building sites,Miller explains,which they're out to put that perception to rest. V was an impediment in attracting business to the area. If a Here's a look at economic-development activities occurring company contacted the city about sites. it might have been south of the Minnesota river and a description of some busi- shown a bean field and given the owner's name: that was ness incentives that companies in these locations can find. about the extent of help available. Even if a company was able to buy such property. it would have had to subdivide PRIMILNG THE PUMP FOR NEW DEVELOPMENT and petition for improvements—a process that could take a The Rosemount Port Authority,founded last year, is one of a year before it could begin construction. new branch of economic-development groups hoping to bring Now, however. Miller says. "If somebody comes in. we new corporate blood to the south-metro area should be able to get them to the construction stage in 90 "It's an organization that's looking to improve the econom- days.' is climate here [in Rosemount] and prime the pump," says John Miller, the city's economic-development coordinator. PROGRESS PLUS PUSHES L'vER GROVE HEIGHTS.a.ND That eagerness may stem from the fact that except for expan- SOUTH ST.PAUL 'ions to Koch Refuting,a large gasoline-and fuel-oil refinery, Progress Plus,a public/private initiative launched several years and a downtown retail structure built in 1988.there has been ago by Inver Grove Heights and South St. Paul. is another 42 MINIM:SutA Vi xU et'. Si VII WO 11A d(Sicna c: 1993 I'ilmoGR:WII'c II\ ncn c KMM1S N "7"--- .l ' ^` — — —... -..... _ ....IMNIMINIS- . pry .• ... c. �._ ..:_ ,� . t ,. t :._• i sp-sisi.—e—.,c X.. rte, • f • i 1. .�. ` i ,,.•. ate. I s.J•, a3 'N'..• Mike Sill, Sr., of Road Machinery and Supplies Co., says he saved • - a considerable amount on taxes by moving to Savage. ,l south-metro promotional organization. It steers prospects to- Power Co.'s Project Gemini, which provides reduced rates to • ward its TTP districts,its more than 150 commerical/industrial high-energy users in South St. Paul; and Fleming Field, a re- buildings and sites and to such financial venues as Small Busi- liever airport in So.St.Paul used by local distributors to trans- ness Administration loans and private lenders,according to Bill port goods. Lucking,economic-development director for the two cities and . Progress Plus.The initiative receives 30 to 40 calls a month CI v COALITION OFFERS BANG FOR THE Buctt from businesses and developers,and the two-city area is"ready Another organization dedicated to attracting businesses to pop,"Lucking says. "Even though development has been large and small and to promoting development in the south- slow in the past couple of years,you feel that it's going to ex- metro area is the Scott County Economic Development ! . plode around here any day, Coalition, which formed two and it's kind of exciting." "EVEN THOUGH DEVELOPMENT HAS BEEN SLOW IN THE PAST years ago. Members include Another reason for the COUPLE OF YEARS,YOU FEEL THAT IT'S GOING TO EXPLODE the cities of Belle Plaine,Jor- trend: South St. Paul and In- AROUND HERE ANY DAY,AND IT'S MIND OF EXCITING." dan,New Prague,Prior Lake, ver Grove Heights feature Savage and Shakopee. Now, massive distribution centers, when companies want infor- which the metro area fre- mation on any of those cities, quently runs out of. In addi- BILL LUCKING one call is all it takes,accord- tion, Lucking says, develop- Director, Progress Plus ing to coalition chairperson ment follows transportation. Barry Stock, also assistant Case in point "When the [I- city administrator for • 494/694]beltline was completed,we saw things pop.And now Shakopee. The service saves time spent making numerous. the Lafayette Freeway [ultimately connecting downtown St. telephone calls because the coalition has a complete inven- Paul and the Rochester corridor]is going to do the same thing.- torn of sites in all member cities and can put a company in he explains. Officials at the transportation department expect touch with the right person. •• the freeway to be completed next year. The six cities organized the coalition in part to curtail com- Among the incentives for businesses considering South St. petition among themselves, Stock says. The cities did so Paul and Inver Grove Heights are TIP districts;Northern States when they realized that all of them benefit from attracting SEPTEMBER/OCTOBER 1993 MLN ESOTA VEn-ruREs 43 new companies to the area,not only to the city where compa- "I happen to think the climate for growing or incubating nies decide to locate.For example,employees of a new corn- businesses here seems to be pretty good,"Heald says. pany in the county may buy homes in several cities. Road Machinery & Supplies Co. concurs. The company One coalition city, Savage, is now considering several fi- moved to Savage in 1987 because it needed a larger facility, nancial programs for businesses, including a revolving-loan and a grocery chain offered top dollar on its property in fund, according to city plan- Bloomington. A side benefit ner John Heald. In addition, is that the move saved the ROADS SUCH AS I-35E,1-35W AND HIGHWAY 13 MAKE company thousands of Savage might consider, on a dol- case-by-case basis, a program SAVAGE A CONVENIENT PLACE TO CONDUCT BUSINESS. lars in property taxes, says for businesses in which the Mike Sill Sr., chairman and city would rebate its share of CEO of Road Machinery. In property tax to the businesses, 1956, Sill opened a metro- Heald says. TIF districts also JOHN HEALD area branch of the compa- are in place in the city. ny—Road Machinery—that his City Planner, Savage Roads such as I-35E, I father started in 1926 in Vir- 35W and Highway 13 make ginia, Minn. That site still Savage a convenient place to conduct business, Heald says. operates,as does one in Michigan. In addition, schools are good, crime is low, and homes are "We did save a lot of taxes [by moving to Savage], and being constructed in a range of prices.Three or four industri- it's much easier for larger trucks to get in and out of here," al parks in the city can accommodate both small and large Sill says. The company maintains a division in Blooming- businesses. ton, Reach Equipment Co., which specializes in mounting - _ tf�_ 7,,,,,,,,,,. qiii • 3 T: ze l,ljjWlit - O 11 _ ;i iv \i p :. , 1 - \ Pr -1111 P � f 1111111 . . a J Alexis Richman of New Morning Windows found hiring employees was easier at the company's new Burnsville location than it had been at its previous site. 44 ML'.vESOTA\'EN'eRES SEPTEMBER/OCTOBER 1993 devices such as buckets on trucks; it al- Cities.However.consolidating this group out if ChemRex could lease the property. so operates a service center there. The in the company's then-Edina-based office "We said, 'No, [the owners] want to sell corporate headquarters in Savage spe- building created a space crunch. it,"says Larry Benjamin,vice-president of cializes in mounting equipment such as Company officials,on the lookout for a manufacturing for ChemRex. "And blades and cabs on heavy machines such better location, found space in Shakopee [SKW] looked at the financials on [the as bulldozers,rollers and asphalt pavers. that matched some very specific require- building]and they said,'buy it'" The S60 million company is enjoying ments. (It needed to install a research lab ChemRex found another benefit in a good year. What drives this business with such fixtures as vents and air han- Shakopee. "Property taxes are very rec- to a great extent is residential housing. dlers.) But there was one problem: Al- sonable here," says Benjamin, whose Sill says. That's because services such though the building was for sale, SKW company manufactures a variety of spe- • as sewer, water, curb, gutter and streets said it didn't buy buildings. Instead,corn- cialized chemical products such as adhe- . all are constructed with equipment his pany officials asked local managers to find sives, coatings, sealants and concrete • company installs. And when houses are being built, the logging industry in northern Minnesota is doing well,which • in turn supports Sill's equipment-instal- lation business because loggers also use his products. The construction-equip- ment side of the company is up about 25 percent from last year,Sill says.Finally, Open For ....„.„.. ..„..: the mining industry, another good Min- nesota-based customer, is upgrading -V.x equipment after bypassing upgrades for • the past several years. That means new - business for Sill's company and good news for Savage residents the business employs,as well as for the city. Business. . OF RACETRACKS AND AMUSEMENT PARKS:SHAKOPEE WORKS TO BUILD w ---. ITS L\•DUSTRY BASE -,_=rig:.-• Y.� ti -. i d Shakopee,another city in the Scott Coun- '= it j, �`: • Y, •�._: ,. ,,,. fie{`� !%.,.5._� ::��',;s ty Economic Development Coalition, ;y. := ..F�� _ - ,yam.,boasts Valle Green Business Park, the r. �`'j!'.�'*• -� -. s largest business park by acreage in the R. �` ; � WELCOME TO seven-county metro area, according to _city officials. ,_Y,- : ,TM■ S •s�. ..1...1 SCO■ ' u • Jon Albinson, project director for the = 4�.,•• -:�-—ii-tr 2.260 acre park,says good business loca- s :. t.. dons, a strong work force, and reason- - •-`'• ably priced land and structures make ' Shakopee both an inexpensive and high- - - . • quality destination for businesses. " • ••'} ,-j.:' 'ham-''*4N We're an area that has been historically j :K.. - less expensive than other pans of the • . metropolitan area,-he says. ChemRex, a construction-materials ��T =ice_ company, can attest to the low property .�a._ ih V ;- taxes and affordable facilities in -- - .a Shakopee. That's because ChemRex was recently Business is better in Scott County.We're affordable. In fact,real lured there by the reasonable price and estate costs can be as little as one-third the cost in more populated areas. amenities an industrial building offered. We're also accessible. Scott County is close to the airport and downtown. ChemRex was founded in the mid- And we have the quality of life you expect in Minnesota So come to Scott 1970s.Two names and two owners later, County.You'll profit from the experience. the company was sold to an international For property tax information and a map of available land,call conglomerate in 1982. Last year. the Barn-Stock at 445-3650. company's German parent, SKW. decid- ed to centralize the company's operations by moving corporate headquarters from —!..!.....11_ 'Milwaukee and a research-and-develop- ment esearch and develop Scott Count.'Economic Development Coalition ment team from Denver to the Twin Shakopee Savage Prior Lake New Prague Jordan Belle Plaine Elko Nev. Market SEPTEMBER/OCTOBER 1993 MINNESOTA VENTURES 45 —_ . \ �,} .i 3 7. A ,a s s- , - I_ .des ,. k L Vice-president Larry Benjamin, left, and CEO Reinhard Rutz of ChemRex, say buying a building in Shakopee made sense for their business because "the numbers" couldn't be beat. sealers used to construct buildings.The company also sells a very conscientious workers," Albinson says. In addition, complete line of products for the do-it-yourself market., in- companies can pull workers from as far south as Le Sueur eluding ceramic tile and grout. at such retail outlets as Knox because they don't have a problem fighting traffic coming and Menards. north, Stock says. For white-collar and technical workers, ChernRex moved its 95 employees into the new location in the area is close enough to cities north of the Minnesota Riv- January 1993 and used some of its products to spruce up the er to draw workers also,Albinson says. place. ChemRex also operates a Bloomington manufacturing There's an abundance of skilled workers south of the river plant and five distribution centers across the country. Ben- as well. In Dakota County. the percent of people in its labor jamin says. force with college degrees is higher than in any other county Sales are up about 3.5 percent over last year,hovering in in the state, says Judy Tschumper, economic-development the 580 million range. "In today's economy, that's pretty coordinator of Burnsville. "Our concern is retail," good," Benjamin says. De- Tschumper says. "We're spite an overabundance of IN DAKOTA COUNTY,THE PERCENT OF PEOPLE IN ITS finding that one area where commerical-office buildings LABOR FORCE WITH COl I FCC DEGREES IS HIGHER THAN IN we have a [labor) shortage is and a less-than-strong corn- in the retail." ANY OTHER COUNTY IN THE STATETypically, businesses mercial-construction industry in the United States, Ben- looking for skilled positions jamin says: "We're doing JUDY TSCHUMPER find it much easier to meet OK because we can tag along those needs...than do people into the restoration area, us- Economic Development looking simply for unskilled ing the same products." Coordinator, Burnsville positions"in Dakota County, Albinson and others point says Jon Hohenstein. acting out the cross section of workers available to the area. Busi- community-development director for Eagan. nesses in his park that employ blue-collar workers draw Cary and Alexis Richman, a husband-and-wife team who heavily from areas south of Shakopee such as New Prague, founded New Morning Windows in 1982,have found that hir- Belle Plaine and Jordan. "Those are rural areas, and those ing good people for the company's Burnsville location has been people are usually used to giving a good day's work;they're one of the perks of relocating. (The company moved from 46 ML''ESOTA VENTURES SEPTEMBER/OCTOBER 1993 Bloomington three years ago to take ad- Openfor B usln eSS ! vantage of a larger facility.) "That's what's good about it: We can draw [employees] from everywhere," Cary Richman says."We're hiring againno longer a secret today,and it's great." This wholesale custom-window bust- INVER GROVE HEIGHTS ness,which sells about 80 percent of its product nationally and 20 percent in Minnesota, found other pluses in 300 acres of prime commercial real estate Burnsville."We just thought the location on Interstate 494 and the Lafayette Freeway • was very central.It had very good trans- Arbor Pointe: 1250 P.U.D. A Rottlund homes project portation to and from all southern com- munities and both Minneapolis and St. • • Paul the suburbs,"fployto•"IteBri d ePo to t Business Park was very easy for our employees get g �:- here, and it was easier to recruit" The company experienced difficulty recruit- The Metro area's newest business park ing employees at its previous facility,he 60 acres of prime commercial real estate • says, because it was situated in a hard- Interstate 494 and the Mississippi to-get-to location. New Morning Windows first operated South Saint Paul as a licensed building contractor involved ' in restoration and remodeling in Min- neapolis and St. Paul. Later, it switched Lvs+ *• .. to the more stable, "long-term-outlook . field"of custom windows for residential NZOGRESS and small commercial uses, Richman 451-2266 says. The 50-plus-employee company gill Lucking A DEVELOPMENT INITIATIVE now leases space in Burnsville. But it hasn't ruled out building a facility and • taking advantage of TIP the city offers. Other beneficial corporate aspects of the Burnsville area include a TIP pro- gram for qualified existing and new busi10- ness in the city's corporate-office indus- :, i trial park,Tschumper says. Six business1,- es are now building in that park, the ; Southcross Corporate Center; four are tY I i Iir existing businesses in Burnsville, and f A s-i - two are relocating from Apple Valley. Fingerhut Corp. also is taking over a i, / rFlit theground 1 eninginc. ' • is leasing space in the Our Own Hardware . facility. Our Own Hardware is maintain- '1 the pace!corporate headquarters in the build- Pick u he ace ing its q P p ing, but has moved its own distribution • center out of state.A couple of other man-sae Jump ahead öfthepack... Tschumper says. "We are continuing to FOCUSED. ed for see city growth" A subcommittee of the with marketing services specifically gn. . city's Economic Growth Committee is - companieswithout a full-time marketing considering some new business incen- -�-.;.,, : : . _ • . � �. rives, which could include a revolving- MARKETING ` ' eot Now you"can outsource your marketing loan fund. Whaf s the attraction to Burnsville?"It s and ensure a consistent,results-oriented strafe y' not just land prices anymore,"she explains. FOR GROWTH _ : -but also the quality of life. That means Ie} Sgolf-::;••2- good schools; a city council that works _ - L _ with the business and residential communi- COMPANIES' - . ` . , ties;quick access to both downtown areas; - Tog et set,call Teresa Fudenberg,President,at_ a 15-minute drive to the airport; and such - • - . amenities as the Minnesota Zoo.V alleyfair 6 1 Z..-• 3 3:_ 5.. • 3 _5 5 . 0 and a regional shopping center. "We're _,,,,;,,.•:r.:::,-;,:•,....-_-_,!.... .,:.:,;•- ::-..-_-:.-, `,... ..•,._,_ ` close to everything,"she says. - - - - - . SEPTEMBER/OCTOBER 1993 MINNESOTA VE.iVRES 47 APPLE VALLEY AND EAGAN OFFER 41111 FLtA.Nc1AL INCENTIVES Businesses that consider Apple Valley as a location will discover numerous incentive programs, such as 11 active TIF districts and a revolving-loan fund program,accord- ing to city administrator Tom Melena. Money loaned under the program, when combined with a standard loan, can lower "BOOMING FOR US IS BUSINESS AS USUAL.WE'RE REALLY FORTUNATE IN TERMS OF OUR LOCATION." JON HOENSTEIN Special Lunch Community Development For ThatDirector, Hunter's Glen Cafe has created a box lunch featuring homemade the overall interest rate a business pays. bread,soups and salads that will delight you and your clients! For instance,say the city loans a compa- ny S50,000 at a 2-percent interest rate. In A truly tasteful meal served either individually or buffet style. turn, a bank comes up with $50,000 at 10 percent for the business.That,in effect,re- duces the company's overall interest rate to -( .• c/� „�Q 6 percent for that S100,000. v( C Apple Valley also is exploring an equity- Phone Fax participation program on a limited basis. It 473-3398e'' 475-1645 is currently negotiating an investment with a company railed Enders Tools,to be locat- ed in Apple Valley. 'The idea is that we will have an equity participation in the new plant going up." Melena explains. At the • end of five, 10, 15 and 20 years,the compa- ny would have the option to pay off the city's investment, and the company also has the option to pay it back if they decide Computer education for to sell thepropertylateron. Other financial assistance available in- cludes a rental-assistance program for in- business n- business professionals who cubator industries through the Apple Val- ley Economic Development Authority. use the Mac or the P C• • • Each year, this program administers a S100,000 budget Of that, S50.000 is ear- marked for incubator businesses; S30.000 is dispersed to help existing businesses in ...from someone you can trust. the city expand (and sometimes as an in- centive for them to stay); and the remain- ing S20.000 is a discretionary fund to be used for miscellaneous purposes. The Apple Valley Economic Develop- ment Authority is using a portion of the The Science Museum of Minnesota roughly 250,000 square feet of vacant of- (612) 221-4722 fice space in the city for the incubator por- tion of the pro`mam,billed as an incubator without walls. The prorogam now occupies about 15,000 to 20.000 square feet of space,and plans are for it to eventually ex- Call for our 48-page catalog or further information. pand to about 60.000 square feet. While Ask for catalog MV. some cities build incubator buildings, Me- lena says,the sentiment in the Apple Valley area was,"Why should we go out and build a new building when we can just fill these 48 MINNESOTA VENTURES SEPTEMBER/OCTOBER 1993 buildings?" The program funds up to 50 The Best percent of rent the first year for qualifying companies, • t,whichev- ser.or S5 The seccr square d year, companies Automotive Investment • qualify for assistance with percent of You Can Make. and 20 percent the third year. Why do people consider Apple Valley as - _ T :. :., a business site? That's easy, Melena says. _, g-S - Hon•CLS' CIV=.,, fr.', g e Property taxes are in the bottom one-third • - '! .;...0,-...... ..,,...!,.-.7_,' . --'.- Pent =Resale Value o s..:sl, -o- �t 4c1.� 7 : of tax rates in the metro area,the area has a �.. quality school system, and there is a wide range of housing available. '`melena points to the area's population jump as evidence of its popularity. As of . , January 1992,the city counted 37,035 resi- � - - ---`' .. dents, according to Metropolitan Council _ • statistics. By July 1993,the population had ; —-, -. jumped to about 39,000.By mid-fall of 1993 - -________/... gief i_ ' ..- , . the population is expected to reach 40,000. --•_--- • Eagan is another south-of-the-river city �''� that's burgeoned, growing in size from ; ?:-.;- :" - 20,700 residents in 1980 to 47,409 inHandling,Safety,Comfort and Economy make tl-Honda Accord 1990 to 53,500 today,according to staris- the number one selling retail cal in America. Satisfied drivers '"- tics supplied by the city.And it continues have made it the number one rated ccs in import customer ° - to attract people. loyolty for 16 straight years.All this adds up to top Accord resale a' . values year after year max' "`Booming for us is business as usual," Y y • says acting community-development di you'll find the scare great quality engineering and reliability in rector Jon Hohenstein. "We're really for- the newly redisigned Honda Civic Sedans and Coupes, the tunate in terms of our location with re- Honda Prelude and all new Honda del Sol cone.:ale. And you'll . spect to both downtowns and 494 and the appreciate that 4 out of 5 Accords are built in Ohio by American • airport.It's an area that a lot of businesses workers. want to be close to or in." Eagan bears the distinction of offering Richfield Bloomington Honda is much more tharm an automobile the lowest property tax rate in Dakota dealership.We take a comprehensive approach to helping you find a Honda that will best meet your business needs, your County,which has the lowest tax rate in the personal driving desires and your budget. And that's just the start. I • metro area,according to Hohenstein.Indus- We stay with you down the road by providing factory authorized trial development is down somewhat from parts and award-winning service that's open until lAM Monday several years ago,but there is activity as ex- thru Thursday. isting buildings are being absorbed,accord Stop by soon we'll show you how any Honda be a prudent ire to Hohenstein business decision with very rewarding dividends! Eagan has a TIF policy,but Hohenstein t. says it s conservative about using financial • assistance because the city has seen substan- Between Lyndale And Nicollet tial business formation without them Eagan 'i ' i On the Frontace Road accepts applications for TIF,each of which ooming on North of 494 are decided on a case-by-case basis,, an arrangement in some cities in which an I ®1:3 O©D (612) 866-8832 entire industrial patio falls under the umbrella of TIF.To date.Eagan has found itself in the ' • somewhat unusual economic-development position of relying. on word of mouth to • p community of vision, Belle bring new businesses to within its borders. Is,,,,c, a Plaine Plaine is unity of as a friendly, "Because of the [high] level of acvit}�, growing community where farm we don't have the resources necessary to meets city in harmony her spirit. take the next step and become involved in Take a closer look recruitment;'Hohenstein explains. But Ea- gan is quite interested in attracting new •Development Corporation with a 64 acre campus setting industrial park businesses.Says Hohenstein:"We are very located on 4 lane US.Highway 169 prospectin working really hard with any •Minnesota Star City •Minnesota Main Street Community interested •Tree City US 4. •Economic Development Authority that •is interested in us. We are very active when someone contacts us in •Housing& Redevelopment Authority •Chamber of Commerce terms of working with them and identifying •Belle Plaine Historical Society For more information contact: what their needs may be." City of Belle Plaine That approach sums up the spirit of all 420 East Main Street P.O.Box 6,Belle Plaine,MN 56011 • (612)873-2000 the cities south of the Minnesota River. L SEPTEMBER/OCTOBER 1993 NII'NESOT4 VENTURES 49 MONTHLY PROGRESS REPORT CITY OF SHAKOPEE PLANNING DEPARTMENT SEPTEMBER 30, 1993 {W P51\DOGSNMMPRO G KESS.S EP} 9/30/93 Part I. Prot Start Complete Stag Comments Administration 1. 1994 - 1998 CIP 4/1 10/19 90% PC recommended approval 2. 1994 Budget 4/1 12/1 90% COW approved 3. U of M intern 5/15 9/7 Candidate hired Visit the Planning Department&meet Amy! Long Range 1. Chaska Int. Agreement 6/1 11/16 90% Draft agreement review 2. Chaska Int. 7/1 12/1 20% Rural Density, MUSA Comp Plan policies research 3. Land Use Plan 3/1 12/1 50% Joint meeting held PC to meet in Sept. 4. East Shak. Trans Plan 1/1 3/1/94 25% On hold for land use decision 5. Zoning Ord. Update 6/1 11/16 60% ZORC 8 meetings held Current Planning 1. Building Permits 9/1 10/1 Ongoing 38 Res. permits 6 Comm. permits 0 Ind. permits 2. Planning Reports 9/1 10/1 Ongoing 1 Variances 0 Appeals of CA 3 CUP 0 Plats 1 PUD 0 Rezoning 0 Vacations 0 Minor Subs. 3. Enforcement 9/1 10/1 Ongoing 0 Complaints 2 Code Violations 2 Resolved Violations 4. Process Improvements 9/1 9/30 100% Building permit form letters Management Information Systems (MIS) 1. Engineering Database 6/1 9/1 100% Complete 2. Special Assessment Software 4/1 11/1 90% Final training remains 3. LAN Schematics/Doc. 8/1 11/1 25% Update old information 4. PC Maintenance Tracking 8/15 9/1 100% Complete 5. Trim LAN Files 9/9 10/9 75% Progressing (WPS1\DOCSUM V\PROGRESS.SEP) !/39/93 Part H. MONTHLY PROGRESS REPORT PLANNING DEPARTMENT NARRATIVE At their regular meeting on September 9, 1993, the Shakopee Board of Adjustment and Appeals approved a request from Michael and Pamela Reynolds for a 5 foot variance to the 10 foot side yard setback requirement within the Urban Residential(R-2)Zoning District. This will allow the applicants to add a family room onto their home at 1124 South Madison Street. At their September 9th meeting, the Shakopee Planning Commission recommended to the City Council the approval of a request for an amendment to the Stonebrooke Planned Unit Development, subject to seven conditions. This development is located south of CR 78, east of CR 79, and west of Timber Trails Addition. The amendment will allow five executive twinhomes to be relocated from their originally designated location in the southern portion of the development to an area farther north. At this same meeting, the Planning Commission tabled their recommendation to the City Council regarding both an application for rezoning and an application for Preliminary Plat approval for the proposed Prairie Bend subdivision. Sienna Corporation is requesting that the City rezone 67.8 acres of land lying south of East 4th Avenue and south and west of the Knights of Columbus Hall from Multi-family Residential (R-4) to Urban Residential (R-2). The Planning Commission continued the public hearings for both of these requests to their meeting on October 7, 1993. The Planning Commission approved an application for a Conditional Use Permit from Warren and Debra Reed to move a residential structure from Eden Prairie onto a vacant lot located in the 600 block of West 7th Avenue. This permit was approved subject to six conditions. The Planning Commission continued a public hearing regarding a request for a Conditional Use Permit from Landscape Junction, Inc. at the request of the applicant. The applicants are requesting the permit to move a refurbished railroad caboose and box car to the Shiely property located south of TH 101 and east of Valley Park Drive. The structures are proposed to be used as office and storage space for their operation. The Planning Commission will reopen the puhlic hearing at their October 7th meeting. At this same meeting, the Planning Commission also approved the annual reviews for two Conditional Use Permits. The Conditional Use Permit for Model Stone Co. allowed the enclosure of the concrete ready mix plant within the Heavy Industrial (I-2) Zoning District, and was approved subject to eight conditions. The Conditional Use Permit for Rick Jeurissen was approved in 1991,subject to 5 conditions. This permit allowed the Jeurissen's to move a mobile home onto a farm site located within the Rural Residential (R-1) Zoning District at 2967 Marschall Road. The Planning Commission selected October 14th as a special meeting date in which to discuss the proposed East Shakopee Transportation Plan. The Zoning Ordinance Committee continued to meet through September. The Committee has held eight meetings so far. Work is progressing, although behind schedule. The next meeting will be October 5th. The Engineering database is complete and in use. Special Assessment software from Banyon Data Systems is almost ready to be put into operation. Memory contention problems are being taken care of and a printing problem remains to he solved before final training can begin. The forms for tracking computer maintenance are complete. LAN schematics for City Hall and Police systems are progressing slowly. 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C.) 1 UPINCA7rSrU) 1] o •r -,-1 $4 p • a 4 r•INC1d' ltll0 U r4Neld• In a HN c'1d' LC) 1O NCOO\ rI r7" 43 •rl $4 0 •ri a Q Pc4 KC 14 F:4 CO co CAU g44 < cc) 44cc) cc) UUU '0 0) 4-3 a) H a) Q4 43 0 do A U TO: DENNIS KRAFT FROM: FRANK RIES , FIRE CHIEF DATE : OCTOBER 1 , 1993 SUBJECT: 3RD QUARTER REPORT SHAKOPEE FIRE DEPARTMENT PG . 1 RESPONSES : 75 STRUCTURES 10 VEHICLES 6 MISC. FIRES 16 RESCUES/MEDICAL 11 GRASS 6 FALSE ALARMS 26 II RESPONSE NOTES : 1 . MUTUAL AID CALL TO CHANHASSEN ON HOUSE FIRE . APPARENTLY HOUSE WAS STRUCK BY LIGHTNING. 2 . WE RESPONDED TC A FIRE AT 1850 CO.RD. 18 IN SHAKOPEE ON 08/14/93 . FIRE IN THE ATTIC AND BEDROOM. THE HOUSE WAS STRUCK BY LIGHTNING. DAMAGE TOTAL ROUGHLY $20 , 000 . 00 . 3 . WE RESPONDED TO A FIRE AT 640 GORMAN ON 08-15-93 . FIRE ENGULFED ONE APARTMENT . NO INJURIES , DAMAGE ROUGHLY $15 , 000 . 00 . WE HAD MUTUAL AID FROM SAVAGE FIRE DEPT. 4 . WE RESPONDED TO 526 MINNESOTA ST. ON 08-16-93 TO A STOVE FIRE . THE FIRE WAS OUT ON ARRIVAL, BUT OCCUPANTS HAD 2ND DEGREE BURNS TO THEIR ARMS , AND FACE . 5 . WE RESPONDED TO 242 MINNESOTA ST . TO A TOWNHOUSE FIRE. TIME 0335 , DATE 09/10/93 . FIRE WAS QUICKLY EXTINGUISHED . FIRE UNDER INVESTIGATION FOR ARSON. DAMAGE ESTIMATED ABOUT $15 , 000 . 00 III TRAINING: 1 . THERE WERE 10 FORMAL TRAINING SESSIONS THIS QUARTER . THIS AVERAGES OUT TO OVER 20 HOURS OF REGULAR TRAINING PER FIREFIGHTER. 2 . THE DEPT. JUST FINISHED CERTIFICATION FOR APPARATUS OPERATOR/DRIVER 'S TRAINING. THIS INCLUDED A TACTICAL DRIVING COURSE AND 10 HRS . OF CLASS ROOM. PG . '2 2 . THE UNITED FIRE FIGHTERS !ASSOCIATION MEETING WAS SEPT . 14TH . AT MAZER. THIS WAS ATTENDED BY MARK MEYERS , TOM PITSCHNEIDER , MIKE RYAN, AND TODD SCHWARTZ. IV- . SIGNIFICANT ANNOUNCEMENTS : 1 . CITY OF SHAKOPEE HIRED FOUR FIREFIGHTERS : BOB RIESGRAF , ED SCHWAESDALL , DENNIS PAULY, AND CHRIS LINK. 2 . AUGUST 17TH, THE CITY COUNCIL APPROVED THE PURCHASE 01' A NEW RESCUE BOAT FROM GREAT MARINE. 3 . TRAINING OFFICER DAVE JUDD ATTENDED A MOCK TORNADO DISASTER WITH THE REST OF THE CITY OFFICIALS . THIS WAS HELD AUGUST 10TH AT THE SCOTT COUNTY COURT HOUSE. 1 . SEPT. 16TH, COMMITTEE CHAIRMAN TERRY LINK PICKED UP THE NEW RESCUE BOAT, WHICH IS NOW IN SERVICE. 3 . COM?1ITTEE FOR THE AERIAL PLATFORM TRUCK WENT TO PENNSYLVANIA AND MET WITH OFFICIALS FROM SIMON LTI FIRE EQUIPMENT. THEY WENT OVER THE TRUCK PLANS . CHASSIS IS NOW BEING BUILT . PG . 2 V . DEPARTMENT PLANS : TO ADDRESS THE CITY COUNCIL AGAIN , ON PURCHASING LAND FOR A NEW FIRE STATION. CONSTRUCTING A NEW STATION BY LATE 1995 , IF NOT EARLIER . ALSO PLAN ON LOOKING INTO HAVING CLASSES FOR HAZMAT TECHNICIAN LEVEL THROUGH HENNEPIN COUNTY TECHNICAL SCHOOL . VI . SERVICE ANNIVERSARIES : JULY AUGUST JOE RIES 21 YRS . MIIE RYAN 15 YRS . ROBERT LATZKE 15 YRS . DAVE JUDD 11 YRS . MIKE THEISEN 15 YRS . TOM PITSCHNEIDER 8 YRS . MARK MYERS 14 YRS . RICHARD COLEMAN 6 YRS . BRIAN BENZ 10 YRS . TERRY STANG 6 YRS . SEPT. GENE PASS 20 YRS . RANDY WECKMAN 11 YRS . MARTY GLYNN 10 YRS . TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting October 5, 1993 1 . 11 at 7 : 00 P.M. 2 . Approval of September 7, 199i p± iutes 3 . Other Business a) b) 4 . Adjourn Dennis R. Kraft Executive Director I HOUSING AND REDEVELOPMENT AUTHORITY MEETING REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 7, 1993 Chairman Beard called the meeting to order at 7 :10 PM with Commissioners Lynch, Sweeney and Mayor Laurent present . Commissioner Vierling was absent . Also present : Dennis R. Kraft, City Administrator; Barry Stock, Asst City Administrator; Lindberg Ekola, City Planner; Karen Marty, City Attorney; Dave Hutton, Public Works Director, and Judith S. Cox, City Clerk. Lynch/Sweeney moved the approval of August 3 , 1993 Minutes. Motion carried unanimously. Laurent/Sweeney offered Resolution No. 93-1, A Resolution Requesting the Shakopee City Council to Consent to the Levy of a Special Tax by the Housing and Redevelopment Authority in and for the City of Shakopee, and moved its adoption. Motion carried unanimously. Sweeney/Lynch offered Resolution No. 93-2, A Resolution Adopting a General Fund Budget for 1994 , and moved its adoption. Cncl . Sweeney pointed out that the tax levy is the same dollar amount as 1992 . Motion carried unanimously. Chairman Beard adjourned the HRA meeting at 7 : 14 PM. Dennis Kraft Executive Director Debra Zabel Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 7, 1993 Mayor Laurent called the meeting to order at 7 : 08 PM with Cncl . Lynch, Beard and Sweeney present . Cncl . Vierling was absent . Also present : Dennis R. Kraft, City Administrator; Barry Stock, Asst City Administrator; Lindberg Ekola, City Planner; Karen Marty, City Attorney; Dave Hutton, Public Works Director, and Judith S . Cox, City Clerk. Mr. Kraft added to the agenda item 15a) Fire Department Boat . Lynch/Sweeney moved to approve the agenda as modified. Motion carried unanimously. Mayor Laurent recessed the City Council meeting at 7 : 10 PM for an H.R.A. meeting. Mayor Laurent reconvened the City Council meeting at 7 : 14 PM. Liaison reports were given by the Councilmembers . Mayor Laurent gave the Mayor' s report . Councilmembers added the following items to the consent business : 9) approval of the Minutes of August 17th, 25th, and September 2, 1993 ; 10) Shakopee Downtown Association regarding donation for Christmas lights; 13h) Federal Flood Disaster Relief for 1993 Flood. Councilmembers deleted from consent business 13f) Applications for Liquor Licenses from Springers On Main. Sweeney/Beard moved to approve the consent business as modified. Motion carried unanimously. Sweeney/Beard moved to approve the Minutes of August 17th, 25th and September 2, 1993 . (Motion carried under consent business. ) Sweeney/Beard moved to accept the sum of $500 from the Shakopee Downtown Association for Christmas lights . (Motion carried under consent business . ) Mayor Laurent opened the public hearing on the appeal of the Planning Commission denial of a conditional use permit request from Cooperative Power Association to exceed 35' in height for an electrical transmission line at 7 :25 PM. Mr. Ekola gave a presentation on the request and the view of the Planning Commission. Ms . Marty explained the ordinances as they pertain to this item. Cncl . Sweeney stated that another alternative would be for this company to move the structure completely on the Prior Lake side since Prior Lake has already approved of this structure . Mayor Laurent read a letter from Frank Boyles, City Manager of Prior Lake to the Council in support of the CUP. Official Proceedings of the September 7, 1993 Shakopee City Council Page -2- Mr. Bill McGoldrick, Land Use Development Manger of Cooperative Power Association, explained how their company works and the need for the substation. Mr. Larry Berg, Fredrickson & Byron, commented on the need for the substation. He commented that the only reason they were in front of the Council was because of the height . He stated that it would not be an alternative to move the substation into Prior Lake completely for purposes of the law. Mr. Berg stated that they would need to pay just compensation to the land owners . He said that this is not a high voltage system and there will not be a noise conflict . Mr. Craig Turner, Engineer with Minnesota Valley Electric Cooperative, showed maps of the areas their previous substation covers and what the new substation would cover. He talked about the decision for the placement of the lines and the short-term alternatives . It was stated it would cost three-quarters of a million dollars to build and the lines cost about $50, 000 a mile. Cncl . Beard commented that if the project was moved entirely into Prior Lake the issue of obstruction of view would still effect the Shakopee citizens but they would not be compensated for this since it is not built on their land. Mr. McGoldrick stated that CR-83 could have been an option, however there will be a lot of construction in the years to come and they would have to move or rebuild the substation. He stated that there is a lake on this property and the DNR would not approve the lines going across the water. He commented that the just compensation to property owners is done through an appraiser. Mr. Berg stated that there is just compensation for trees . Mr. John O'Loughlin, 2988 Valleyview Road, stated that he did not like the appraisal program and that he had not received an appraisal yet . He commented that the substation should be built along CR-83 . Mr. Greg Weigold, 3000 County Road 42, asked why this wasn' t done on Hwy. 17 or CR-83 . He commented on the casino use of the substation. Mr. Don McKush, 15279 Howard Lake Road, stated that he did not want to lose his trees around his golf course and that 55 percent of the power would be used for the casino. Mr. Ray Peterson, County Road 42 and 83 , stated that he would not like the power lines on CR-83 and commented on the accident that occurred today and why police did not come to direct traffic when traffic lights were out . Official Proceedings of the September 7, 1993 Shakopee City Council Page -3- Mr. Bill Rudnicki, 1821 Walnut Lane,Eagan, MN, Mdwakanton Sioux Tribal Administrator, stated that he was in favor of the substation. Mr. Dave Sweet, 3090 29th Avenue, stated that this transmission line would be very close to his house and that he would be losing about an acre of trees . He would like to see the substation go down CR-83 . It was stated that these lines could not be put underground because of the high voltage . Ms . Debbie Sweet showed photographs of the trees they would be losing on their land. Mr. McGoldrick commented that the trees can be trimmed only to 30 feet Mr. Rod Krevich, Cooperative Power, described the clearance needed for the trees . Mr. McKush commented on the trees, the power lines over his golf course and the safety for animals . Mr. Will Kaul, Environmentalist, stated there should not be any health issues and he commented on the magnetic field strength from the lines . Craig Turner explained the difference between transmission lines and distribution lines . Mayor Laurent closed the public hearing at 9 : 10 PM. Beard/Sweeney offered Appeal Resolution No. CC-664, A Resolution Denying a Conditional Use Permit for Structures in Excess of 35 feet in Height within the Rural Residential (R-1) Zoning District, for the proposed 115 thousand Volt (kV) Overhead Electrical Transmission Line, and moved its adoption. Beard/Sweeney moved to amend the resolution to strike "reference to deny" and to insert "approve" . Motion carried unanimously. Sweeney/Beard moved to amend the resolution and to direct staff to add the appropriate conditions relative to the saving of the trees . Motion carried unanimously. Motion carried unanimously on main motion as amended. Mayor Laurent recessed the City Council meeting for a break at 9 :20 PM. Mayor Laurent reconvened the City Council meeting at 9 :33 PM. Sweeney/Beard moved that the appropriate City officials be authorized to execute necessary agreements to accepting the SBA Official Proceedings of the September 7, 1993 Shakopee City Council Page -4- Natural Resource Development grant of $5, 000 and allocate $5, 000 from the Park Reserve Fund to cover the 50% local match requirement . (Motion carried under consent business . ) Sweeney/Beard moved to authorize and direct the appropriate city officials to purchase a Whelen Model WPS 2800-5 Civil Defense Warning Siren from Fesler' s Inc. for $10, 827 . 65 plus freight and install it on County Road 78 approximately 500 feet west of County Road 17 . (Motion carried under consent business. ) Lynch/Sweeney moved to remove Resolution No. 3842 from the table. Mr. Jerry Carlson, Jerry' s Bar, explained he had mailed the requested information to Judy Cox, however, Judy was on vacation so it was in her mail and didn' t get to Council at the August 17th meeting. He said that he agreed with the contents of the resolution. Sweeney/Beard offered Resolution No. 3842, A Resolution Imposing a Penalty and Costs on Clair' s Bar, d/b/a Jerry' s Bar, for Liquor Violations, and moved its adoption (the original version) . Motion carried unanimously. Ms . Marty explained that the probation period for Jerry' s Bar begins the date of this meeting. Sweeney/Beard moved to pay off the City share of special assessment code 27063 against the original parcel number 27-912045-0 in the amount of $6, 918 . 70 for 30 .464 acres. (Motion carried under consent business. ) Ms . Sondra Simonson, Metropolitan Council District Representative, commented that she is looking forward to serving as Shakopee' s representative to the Met Council . She was also pleased with the way both Met Council and City staff have been working on this project (Chaska Sewer Interceptor) . Don Liebermann, St . Francis Medical Center, commented that he would like Council to make a decision soon, so a clinic building could be built within the next year and other medical facilities . Mr. Hutton explained how this interceptor would benefit St . Francis for sewer and water. Mr. Rod Krass, representing Shakopee 500, stated they were in favor of the interceptor and MUSA Expansion Alternative Two (limited initial use of Chaska gravity interceptor with East side developing next) . He said they would like the City to buy into the interceptor and reserve capacity for the City of Shakopee . He said that the City has an opportunity to be involved int he planning of the development of 530 acres owned by his client . He stated that the landowners and the City would need to work together to make this project work. Official Proceedings of the September 7, 1993 Shakopee City Council Page -5- Terry Forber, Vice President of Lundgren Brothers, stated that the Shakopee 500 had contacted his firm to discuss potential development and planning of their property in Shakopee. He commented on the opportunities for Shakopee if it is decided to develop on this land and what some of the possibilities could be. Jon Albinson, Valley Green Business Park, stated that since the interceptor has been moved to the north side of the bypass it poses a financial problem to Valley Green. Valley Green has made a considerable expenses for the lift station in the area of 12th Avenue and if this interceptor goes thorough that money was spent for nothing. Councilmembers discussed how much land was available in the residential district and whether properties could be traded within the Metropolitan Urban Service Area (MUSA) . Cncl . Sweeney discussed the "taking" issue and if land is taken then the owners have the right to be compensated [as it relates to requiring 10 acre tracts vs 2 1/2 acre tracts] . Ms . Marty stated that a clause in the agreement says that the commission agrees to indemnify and hold the City harmless . Mr. Ekola commented that Metropolitan Council is only accepting expansion requests to the year 2000 . Cncl . Sweeney commented that he has a problem with the idea that now the City should be paying for this project. Mr. Ekola stated that Staff has contacted NSP and Scott County. Ms. Marty stated that she has not yet received the final draft of the agreement, but would give Council a copy when she received it . Cncl . Beard commented that staff should be in contact with Jacksonville Township about this topic . Ms . Simonson commented that the City would be gaining an interceptor and residential areas. Mr. Krass asked Council if there was anything they could do to help them think about opening up East Shakopee. Mayor Laurent suggested Mr. Krass look into the effects on school districts, businesses and community. Jon Albinson commented that Valley Green, CR-83 and the bypass would not be using this interceptor. Beard/Sweeney moved to table the decision on the Chaska Sewer Interceptor Agreement to the September 21, 1993 City Council meeting. Motion carried unanimously. Official Proceedings of the September 7, 1993 Shakopee City Council Page -6- Mayor Laurent recessed the City Council meeting for a break at 10 :53 PM. Mayor Laurent reconvened the City Council meeting at 11 : 08 PM. Mr. Kraft commented on the business plan provided by Murphy' s Landing and explained what kind of financial assistance they were asking for. Cncl . Sweeney commented that he would not be in favor of spending general levy funds for Murphy' s Landing. Cncl . Lynch stated that the lift station and utilities bills would be a one time deal . Mayor Laurent commented that the County would be making a one-time grant . He suggested using infra-structure to help Murphy' s Landing. Jake Manahan, President of the Board of Directors for Murphy' s Landing, stated that he appreciates what the City can do. Dr. Pistulka gave a brief update on what Murphy' s Landing has been doing. He talked about the meetings with the County, corporations, Retired Administrators of Teachers and some non-profit organizations, a possible adopt-a-house program, and boy scouts to help with maintenance of the site. Gary Barker commented on the financial needs of Murphy' s Landing and how this matter can be resolved. He stated that he would be applying for loans and grants . He said they need input from the City Council and the County. Ann Hitler-Grover, Marketing Planner, has contacted the media to do some advertising for Murphy' s Landing, business to help contribute, radio stations, TV stations; these companies are willing to contribute free ads and billboards . Cncl . Sweeney stated that he would like some sort of time line as to when they want to accomplish certain things and need funds at a certain time. Cncl . Lynch stated that there should be some form of accountability and that a loan might be better than a grant . Sweeney/Lynch moved to repair the lift station in the amount of $16, 000 given the appropriate County cooperation. Motion carried unanimously. Cncl . Beard suggested a loan in the amount of $40, 000 and let Murphy' s Landing Board decide what to spend the money on. Lynch/Beard moved continuing support of Murphy' s Landing with some accountability to the City, to include garbage pickup, storm sewer, snow plowing, grading, mowing, annual audit and one-half of the Official Proceedings of the September 7, 1993 Shakopee City Council Page -7- utilities, with regular reporting to the City Council, contingent upon the County contributing. Motion carried with Cncl . Sweeney dissenting. Beard/Lynch moved to remove the applications for liquor licenses from Springers On Main from the table. Motion carried unanimously. Mr. Richard Mathison informed Council that he is currently running two restaurants and stated he would be in the restaurant portion of the business . He stated the hours would be from 11 : 00 am until 1 : 00 am. He also requested information from the City as far as rules and regulations . He stated his clientele would be blue collar workers . Beard/Lynch moved to approve the applications and grant on sale, and Sunday intoxicating liquor licenses to Springers on Main, Inc, . 911 East 1st Avenue, and authorize delivery of the licenses upon issuance of a certificate of occupancy by the building inspector. Motion carried unanimously. Sweeney/Beard offered Resolution No. 3860, A Resolution Approving a Premises Permit for the Optimist Club of Burnsville, and moved its adoption. (Motion carried under consent business . ) Sweeney/Beard moved to direct staff to notify Scott County that the City of Shakopee will not be applying for Federal Flood Disaster Relief due to the shortage of federal funding and a much greater need for funding in other areas of the country. (Motion carried under consent business . ) Sweeney/Beard moved to authorize the appropriate City officials to execute a quit claim deed conveying the lift station land to the Metropolitan Waste Control Commission. (Motion carried under consent business . ) Sweeney/Beard moved to approve bills in the amount of $1, 079, 724 . 21 . (Motion carried under consent business . ) Sweeney/Beard offered Resolution No. 3854, A Resolution Amending Resolution No. 3720 Adopting the 1993 Budget . (Motion carried under consent business . ) Sweeney/Beard offered Resolution No. 3852 , A Resolution Consenting to the Levy of a Special Tax by the Housing and Redevelopment Authority in and for the City of Shakopee, and moved its adoption. (Motion carried under consent business . ) Sweeney/Beard offered Resolution No. 3857, a Resolution Receiving a Report and Calling a Hearing on an Improvement to the Alley in Block 48 (Original Shakopee Plat) , Project No. 1994-1 and moved its adopting. (Motion carried under consent business . ) Sweeney/Beard offered Resolution No. 3856 A Resolution Amending Resolution No. 3720 Adopting the 1993 Budget, and moved its adoption. (Motion carried under consent business . ) Official Proceedings of the September 7, 1993 Shakopee City Council Page -8- Sweeney/Beard offered Resolution No. 3858, A Resolution Amending Resolution No . 3720 Adopting the 1993 Budget, and moved its adoption. (Motion carried under consent business . ) Sweeney/Beard offered Resolution No. 3859, A Resolution Apportioning Assessments Among New Parcels Created as a Result of the Platting of Parkview First Addition, and moved its adoption. (Motion carried under consent business . ) Sweeney/Beard offered Resolution No. 3855, A Resolution Amending Resolution No. 3720, Adopting the 1993 Budget, and moved its adoption. (Motion carried under consent business . ) Mr. Hutton stated the Fire Department boat was too small for diving and asked permission from Council to keep the boat for his department . Sweeney/Lynch moved to approve of the transfer of the boat from the Fire Department to the Public Works Department and eliminate it from the Hennepin County auction. Motion carried unanimously. Mayor Laurent adjourned the City Council meeting at 12 : 50 PM to the scheduled meeting of Tuesday, September 21, 1993 at 7 : 00 PM. L (J - 'y' Jr ith S . Cox City Clerk Debra Zabel Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA SEPTEMBER 21, 1993 Mayor Gary Laurent called the meeting to order at 7 : 06 P.M. with Councilmembers Gloria Vierling, Joan Lynch, and Robert Sweeney present . Mike Beard was absent . Also present : Dennis R. Kraft, City Administrator; Karen Marty, City Attorney; Judith S . Cox, City Clerk; and arriving a few minutes late : Dave Hutton, City Engineer; and Lindberg Ekola, City Planner. Mayor Laurent added to the agenda: 15a] Upper Valley Drainage, 15b] Reassessment of 2nd Avenue Property (Res . 3869) , and under 8) three letters received as communications . Sweeney/Vierling moved to approve the agenda as modified. Motion carried unanimously. Liaison Reports were given by the Councilmembers. Mayor Laurent stated that he had nothing to report for the Mayor' s Report . There was no one present who wished to speak on anything not on the agenda. Deleted from the consent agenda: 10b] Frisbee Disc Golf Course - Lions Park; added to the consent agenda: 8] Communications, and l0a] Amendment to Stonebrooke Planned Unit Development - Res . No. 3862 . Sweeney/Vierling moved to approve the consent business as modified. Motion carried unanimously with Mayor Laurent abstaining for item l0a] Amendment to Stonebrooke Planned Unit Development, Res . No. 3862 . Sweeney/Vierling moved to receive and file the letter from Harold and Marie Marschall dated September 17, 1993 ; the letter from Roy and Danita Marschall and Family dated September 20, 1993 ; and, e letter from Elmer and Kathryn Marschall dated September 20, 1993 . (Motion carried under consent business. ) Sweeney/Vierling offered Resolution No. 3862, A Resolution Approving An Amendment To The Final Development Plan And Development Agreement For The Stonebrooke Planned Unit Development, and moved its adoption. (Motion carried under consent business with Mayor Laurent abstaining. ) Sweeney/Lynch moved to authorized the appropriate City officials to execute the necessary steps and documents to facilitate the installation of a Frisbee Disc Golf Course in Lions Park with funding to be allocated from the Park Reserve Fund with the condition that construction not begin until the Rahr forcemain is completed. Motion carried unanimously. Official Proceedings of the September 21, 1993 Shakopee City Council Page -2- Sweeney/Vierling moved to approve the applications and grant on- sale off-sale and sunday intoxicating liquor licenses to Rock Spring Restaurant, Inc . , 1561 East 1st Avenue, upon receipt of communication from the current licensee that they no longer intend to utilize their liquor licenses . (Motion carried under consent business . ) Sweeney/Vierling moved to authorize the appropriate City officials to execute the amendment and assumption agreement relating to the 1981 commercial development revenue note and loan agreement/J & B Enterprises . (Motion carried under consent business . ) Sweeney/Vierling moved to accept the quote from S .M. Hentges & Sons, Inc . and authorized the installation of storm sewer improvements at the Brambilla property located in the industrial park for a maximum cost of $14, 970 . 00 to be funded from the storm drainage utility fund. (Motion carried under consent business . ) Sweeney/Vierling moved to declare all the items on Attachment #1 (to the memo dated September 15, 1993 , from Vernice Takumi, Account) as surplus property and authorized the City Administrator to sell or dispose of all items . (Motion carried under consent business . ) Sweeney/Vierling moved to accept the proposal of Deliotte and Touche for the provision of audit services for the 1993 fiscal year in the amount of $15, 320 . 00 and authorized the appropriate City officials to execute a contract for the 1993 audit services . (Motion carried under consent business . ) Sweeney/Vierling moved to approve the bills in the amount of $729, 561 . 29 . (Motion carried under consent business . ) Sweeney/Vierling moved to terminate the probationary status of Vernice Takumi, and appoint her to the full-time permanent position of Account/Research Analyst effective September 8, 1993 . (Motion carried under consent business . ) Sweeney/Vierling moved to authorize the appropriate City officials to execute a deed conveying land to ISD #720 for approximately $438, 000 . 00 plus assessments and incidentals . (Motion carried under consent business . ) Sweeney/Vierling moved to take the Chaska Interceptor Agreement off the table . (Motion carried under consent business . ) Sweeney/Vierling moved to table the Chaska Interceptor Agreement until the October 5, 1993 Council meeting. (Motion carried under consent business. ) Official Proceedings of the September 21, 1993 Shakopee City Council Page -3- Sweeney/Vierling moved to ratify the adoption of Appeal Resolution No. CC-664 , A Resolution Approving a Conditional Use Permit for the Structures in Excess of 35 Feet in Height Within the Rural Residential (R-1) Zoning District, for the Proposed 115 , 000 Volt (kV) Overhead Electrical Transmission Lines . (Motion carried under consent business . ) Sweeney/Lynch offered Ordinance No. 362 , 4th Series, An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 4 , Construction Licensing, Permits and Regulations, By Adopting One New Section Dealing With Foreign Matter in Public Places, and moved its adoption. Motion carried unanimously. Sweeney/Vierling offered Resolution No. 3866 , A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for Apgar Street, 6th Avenue to 1st Avenue; 2nd Avenue, Atwood Street to Pierce Street and Pierce Street, 2nd Avenue to 3rd Avenue, Project No. 1992-6 , and moved its adoption. (Motion carried under consent business . ) Sweeney/Vierling offered Resolution No. 3864, A Resolution Accepting Bids on the VIP Interceptor Extension from CR-79 to the West Corporate Limits, Project No. 1992-9, and the Rahr Malting Forcemain and Gravity Sewer from 3rd Avenue and Webster Street to CR-15 and the VIP Interceptor Sewer, Project No. 1993-1, and moved its adoption. (Motion carried under consent business . ) Sweeney/Vierling moved to approve of a contingency in the amount of 10% for use by the City Engineer and authorizing change orders or quantity adjustments on the VIP Interceptor Extension and the Rahr Malting Forcemain Projects. (Motion carried under consent business . ) Sweeney/Vierling offered Resolution No. 3861, A Resolution Amending Resolution No. 3720, Adopting the 1993 Budget, and moved its adoption. (Motion carried under consent business . ) Sweeney/Vierling offered Resolution No. 3863, A Resolution Amending Resolution No. 3720, Adopting the 1993 Budget, and moved its adoption. (Motion carried under consent business . ) Sweeney/Lynch moved to authorize the placement of fill material on the recently acquired City property East of CR-77 and North of the Upper Valley Drainage Project . Motion carried unanimously. Lynch/Vierling offered Resolution No. 3869, A Resolution Reassessing Certain Property (2nd Avenue, Project No. 1991-3) , and moved its adoption. Motion carried unanimously. Mayor Laurent recessed the meeting at 7 :22 P.M. Official Proceedings of the September 21, 1993 Shakopee City Council Page -4- Mayor Laurent re-convened the meeting at 7 :30 P.M. Mayor Laurent opened the public hearing on the Downtown Streetscape, Phase II of the Downtown Project . Dave Hutton explained that the feasibility study on the Phase II project includes 1st Avenue from Holmes Street to Sommerville Street . He explained that this is a continuation of the work done in 1987-88 when Phase I was done . He explained the scope of the work proposed. He explained three alternatives for the on-street parking: a] diagonal alternated with parallel, b] other than in the Phase I, alternate diagonal and parallel with no nodes in mid block, and c] diagonal on both sides the entire length of the project . The feasibility report recommends alternative "C" and it will replace the parking lost because of the new bridge. Mr. Hutton stated that Council needs to address what to do with Lewis Street North of 1st Avenue : keep it open and use it for parking, vacate it, or a combination = reconstruct it as a pedestrian/mall area. Mr. Hutton reviewed the costs for the proposed improvements and identified various funds that would pay for most of the cost . He said that 250 of the street re-construction would be assessed and 756 would come from tax increment financing reserves . He said that the $36, 000 to be assessed would be assessed 706 per front foot and 306 per square foot and that this is how Phase I was assessed. Mr. Hutton explained that this project could be delayed until it is known how development will occur on the North side of 1st Avenue or adjustments could be made after the project is completed to accommodate the development . Mayor Laurent asked for comments from the audience. Jon Albinson, Chair of the Community Development Commission, stated that the CDC hopes to have a concept plan by December for the development of the area North of 1st . He feels that the time may not be right for what will be proposed. With that in mind, he stated that he hopes that City Council will not hold up the re- construction project at this time. Jack Brambilla, 620 Monroe, owner of property at 1st and Holmes, stated that he feels that the project does not need to be done today. He feels that buildings North of 1st Avenue need updating. He opposes Phase II and the vacating of Lewis Street . Duane Wermerskirchen, 108 East 1st, asked if stripes could be painted on 1st for diagonal parking in November when the traffic is off of 1st; he favors parking plan alternative #3 ; and is in favor of the proposed downtown phase II project . He would like to see Official Proceedings of the September 21, 1993page -5- Shakopee City Council this project and the alley project done by next year so construction could then be finished in the downtown area. Mr. Hutton responded that he can look into the stripping in November, but that 1st may still be under the state' s jurisdiction this winter. Ed Dressen, 126 East 1st, stated that he agrees with providing the stripping for diagonal parking if done before December; favors parking plan alternative #3 ; would like the project to be expedited. Bruce Garness, 114 East 1st, stated that he supports the project and would like it done as soon as possible so that they can get to business as usual . Gary Turtle, 132 East 1st Avenue, Turtles Bar and Grill, stated that he supports parking alternative #3 and that he would like to see the project under way and done as soon as possible . Wallace Perry, stated that he was assessed when Lewis Street was re-constructed and questioned why he was being assessed again. Mr. Hutton responded. Jim Mamer, 115 East 1st, stated that he was concerned about the area West of his property and what is planned. Mr. Hutton responded. Joe Sullivan, 120 East 1st, questioned the estimated $500 . 00 sewer assessment . Mayor Laurent explained that this is a sewer and/or water service and would be assessed only if a new service is required. Wilbur Schroers, 102 East 1st, The Tole Bridge, stated that business owners would like the construction completed before they do improvements on their buildings, as planned. There being no other members of the audience who desired to speak, Mayor Laurent closed the public hearing at 8 :31 P.M. Vierling/Lynch offered Resolution No. 3865, A Resolution Ordering An Improvement And The Preparation Of Plans And Specifications For The Downtown Streetscape Project - Phase II, Project No. 1993-12, and moved its adoption. Cncl . Sweeney commented on the streetscape items proposed. Motion carried with Councilor Sweeney dissenting. (It became apparent after the meeting that the resolution failed on the 3-1 vote because a 4/5ths vote is required for a City Council initiated public improvement project . ) Official Proceedings of the September 21, 1993 Shakopee City Council Page -6- Vierling/Lynch moved to delete Lewis Street from any portion of the Downtown Phase II project . Motion carried unanimously. Mayor Laurent adjourned the meeting at 8 :40 P.M. 4ith S. Cox ty Clerk Recording Secretary I Da) MEMO TO: Dennis Kraft, City Administrator /, FROM: Dave Hutton, Public Works Director G SUBJECT: Communications from Paul Schwaesdall DATE: October 1, 1993 I have reviewed the communications from Mr. Schwaesdall regarding his request to acquire part of the City's parking lot adjacent to Pablo's Restaurant. Basically, the request is for the boulevard areas, which the City currently maintains and it would not impact any of the parking in this lot. Mr. Schwaesdall desires to landscape this area, install shrubs, a fountain, etc. Water for the fountain would be supplied by a connection to the existing building. From a maintenance . standpoint and since it will not affect the existing parking lot, staff recommends approval of the request. In regards to the legal method of conveying this land to Mr. Schwaesdall, the City Attorney has indicated that there are two options: 1. Deed the land to Mr. Schwaesdall. 2. Retain the land and lease it to him. The City Attorney recommends conveying this land to Mr. Schwaesdall. A legal description of the property will need to be prepared. Staff will also need to research whether or not the alley in this block has been vacated in its entirety. ACTION REQUESTED: Move to direct the City Attorney to prepare the appropriate documents to convey a portion of the City land adjacent to the parking lot in Block 30 of the Original Plat of Shakopee to Mr. Paul Schwaesdall and that Mr. Schwaesdall pay all expenses associated with this legal transaction. DEH/pmp SCHWAESDALL SCHWAESDALL PROPERTIES 230 SOUTH LEWIS STREET SHAKOPEE, MINNESOTA 55379 September 27 , 1993 TO: City Council FROM: Paul Schwaesdall SUBJECT : Land in Front of the Huber Building I am requesting the City of Shakopee deed the land directly in front of the Huber Building to me . At present , sod is in place . It is my desire to remove the sod to install flowers and shrubs along with a fountain on the extreme left side of the building . I will assume all responsibility for the upkeep and maintenance of the improvements . I have no intentions to use this land for any other purpose other than to beautify the area in front of the building . It will impact the beautification of the downtown and hopefully others will follow this practice . Respectfully , 4.//,(12.--"/ Paul Schwaesdall 11 (k) 11 t'MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City ClerkCI RE: 1994 Currency Exchange Licenses DATE: September 27, 1993 INTRODUCTION AND BACKGROUND: The City has received applications for renewal of currency exchange licenses from the Unbank Company (Gary A. Dachis) and from Shakopee Check Cashing (Frank Marzario) . You may remember that the City has previously approved licenses for each of these applicants. The licenses are ultimately issued by the State of Minnesota. Current law requires that the local municipality approve or deny the issuance of a license, after published notice and a public hearing. Both applicants have provided the State with the required $10, 000. 00 Currency Exchange Surety Bond. The chief of police has advised me that he is unaware of any reason for the City to object to the granting of currency exchange licenses to these applicants. RECOMMENDED ACTION: 1. Offer Resolution No. 3867, A Resolution Approving The Application of Unbank Company For A Currency Exchange License at 1100 Canterbury Road, and move its adoption. 2 . Offer Resolution No. 3868, A Resolution Approving The Application of Shakopee Check Cashing For A Currency Exchange License at 1147 Canterbury Road, and move its adoption. RESOLUTION NO. 3867 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE APPLICATION OF UNBANK COMPANY FOR A CURRENCY EXCHANGE LICENSE AT 1100 CANTERBURY ROAD WHEREAS, in 1992 Minnesota Statute Section 53A. 04 was amended to require a City to approve or disapprove of a proposed currency exchange license; and WHEREAS, Unbank Company has applied for a currency exchange license for a location at 1100 Canterbury Road; and WHEREAS, the City has given published notice of its intention to consider this issue, has solicited testimony from interested persons, and finds that the application should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS : That the City approves the granting of a currency exchange license to Unbank Company for its location at 1100 Canterbury Road. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 5th day of October, 1993 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney RESOLUTION NO. 3868 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE APPLICATION OF SHAKOPEE CHECK CASHING FOR A CURRENCY EXCHANGE LICENSE AT 1147 CANTERBURY ROAD WHEREAS, in 1992 Minnesota Statute Section 53A. 04 was amended to require a City to approve or disapprove of a proposed currency exchange license; and WHEREAS, Shakopee Check Cashing has applied for a currency exchange license for a location at 1147 Canterbury Road; and WHEREAS, the City has given published notice of its intention to consider this issue, has solicited testimony from interested persons, and finds that the application should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the City approves the granting of a currency exchange license to Shakopee Check Cashing for its location at 1147 Canterbury Road. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 5th day of October, 1993 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney 11 c_ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works directo SUBJECT: Alley in Block 48, Original Plat of Shakopee DATE: September 30, 1993 INTRODUCTION: Attached is Resolution No. 3874, ordering an improvement and the preparation of plans and specifications for the alley in Block 48 of the Original Plat of Shakopee. BACKGROUND: On August 17, 1993 the City Council of Shakopee ordered the preparation of a feasibility report for the reconstruction of the alley in Block 48 of the Original Plat of Shakopee. This alley is paved, but the pavement is deteriorated past the point of normal repairs. In addition, the alley has a severe drainage problem with no natural outlet. These conditions make this alley an excellent candidate for reconstruction. The feasibility report has been completed and was submitted to the City Council on September 7,1993. Subsequently,a public hearing was scheduled for October 5, 1993 to consider the proposed improvements. PLEASE BRING YOUR FEASIBILITY REPORT FROM THE SEPTEMBER 7TH CITY COUNCIL PACKET. Staff will give a presentation on the feasibility report at the public hearing. At the conclusion of the public hearing, if the City Council determines that this project should be constructed, attached is Resolution No. 3874, which orders plans and specifications prepared for the project. The drainage problem associated with this alley was exasperated due to the construction of an office building several years ago. The City Council directed staff to request that the owner of the office building make drainage improvements to his property to allow an outlet for the water from the alley. The City Council also directed staff that if the property owner did not make these drainage improvements, the City would have to make the improvements and assess the project back to the property owners. Based on that direction and due to lack of action by the property owner, this feasibility report was ordered by the City Council to consider these improvements. Since this project was not petitioned for, it will take a 4/5 vote to order the improvement. ALTERNATIVES: 1. Adopt Resolution No. 3874, which orders plans and specifications for this project as recommended in the feasibility report. 2. Determine that the project should not be constructed and deny Resolution No. 3874. 3. Table Resolution No. 3874 for additional information from staff. RECOMMENDATION: • Staff recommends Alternative No. 1, to adopt Resolution No. 3874 which orders plans and specifications prepared for this project. Staff is proposing to construct this alley in conjunction with the Downtown Alley Project in 1994. ACTION REQUESTED: Offer Resolution No. 3874, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for the Alley in Block 48 (Original Shakopee Plat), Project No. 1994-1 and move its adoption. DEH/pmp MEM3874 RESOLUTION NO. 3874 A Resolution Ordering An Improvement And The Preparation Of Plans And Specifications For The Alley In Block 48 (Original Plat Of Shakopee) Project No. 1994-1 WHEREAS, Resolution No. 3857, adopted on September 7, 1993, fixed a date for Council hearing on the proposed improvement of the alley in Block 48 (Original Plat of Shakopee) by pavement reconstruction and storm sewer; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 5th day of October, 1993, at which all persons desiring to be heard were given an opportunity to be heard. NOW,THEREFORE,BE IT RESOLVED BY THE CTTY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Pavement reconstruction and installation of storm sewer in the ally in Block 48 of the Original Plat of Shakopee. 2. David E. Hutton, P.E. is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Building Permit Fee Rebate DATE: September 24, 1993 INTRODUCTION: Mr. Jack Brambilla, received a building permit in the summer of 1992 for the construction of a recreational vehicle leasing and sales operation. Mr. Brambilla is of the opinion that the estimated value the City placed on the structure, and the subsequent building permit fee which was charged, is too high. Mr. Brambilla is appealing the staff' s assignment of value to the City Council hoping to obtain a rebate for a portion of the building permit fee . BACKGROUND: Mr. Brambilla and/or his contractor Mr. Bill Henning estimated the value of the above mentioned building at $625, 000 . The City' s Building Official, using a building valuation technique as described in attachment A, estimated the value of the building at $1, 200, 000 . The process used in the Brambilla application is the same one used for all other building permits . The value of the building determines the cost of the building permit . Mr. Brambilla appealed his building valuation for tax purposes to the Scott County Board of Commissioners sitting as the Scott County Board of Equalization. On June 29th of this year the Board affirmed the Shakopee Review Board' s valuation for a total amount of $1, 146, 000 including $400, 000 for the land and $746, 000 for the buildings on the land. The Board letter (Attachment B) citing this valuation does describe the parcel as #27-055005-1 . The City' s building permit reflects a parcel number of 27-055005-0 . The different parcel numbers reflect a lot split which occurred after the initial building permit was filed. The parcels are for purposes of clarification the Brambilla property. RECOMMENDATION: It is recommended that the City Council review all of the attached material and that the Council consider what precedent would be established if there would be a period after the issuance of every building permit whereby adjustments would occur. It is recommended that the City Council uphold the position of the City' s Building Department on the means of determining the estimated cost or value of structures for building permit purposes . ACTION REQUESTED: No formal action is needed unless the City Council chooses to utilize a different procedure in determining building valuation for all building permits in Shakopee. MEMO TO: Barry Stock Assistant City Administrator FROM: Fulton Schleisman Building Official RE: Building Permit Fee/Valuation DATE: September 30, 1993 In order to provide uniformity in the determination of valuation so there is a consistent base for the assignment of building permit fees, the following process is used for a typical application: 1. The building occupancy classification is determined as set forth in the Uniform Building Code. 2 . The building type of construction is determined as cited by the designer and as set forth in the Uniform Building Code. 3 . The floor area is calculated. 4. The dollar value per square foot criteria is then taken from an annual format, "Building Valuation Data", which is provided by the State of Minnesota, Department of Administration. This data is provided by the State to insure the building permit surcharges (that portion of fees remitted to State) , are adequate. The unit costs are intended to include architectural, structural, electrical, plumbing and mechanical work including contractors profit and any permanent equipment. 5. The building valuation is determined by multiplying No. 3 times No. 4 . The estimated cost or value provided by the applicant is routinely adjusted using the standard process above. The criteria and worksheets used in this process are available for discussion with the applicant at the time the permit is issued. This process is typical of that used in most area jurisdictions. FS/jms 7,3o SCOTT COUNTY A{tacW BOARD OF COMMISSIONERS COURTHOUSE 109 428 S. HOLMES ST. SHAKOPEE, MN 55379-1382 (612) 496-8100 (612) 496-8180 FAX RALPH T.MALZ.District 1 WILMA E. BEHM,District 2 RAY FOSLUD, District 3 DICK UNDERFERTH. District 4 ED MACKIE,District 5 July 27, 1993 Mr. Jack Brambilla P.O. Box 37 Shakopee, MN 55379 Dear Mr. Brambilla: On June 22, 1993, the Scott County Board of Commissioners, sitting as the Scott County Board of Equalization, reviewed your requests for reduced valuation of two parcels which you own in the City of Shakopee. On June 29, 1993, the Board acted on the requests as follows. With regard to Parcel No. 27-001034-0, located at 203 E. 1st Avenue, Shakopee, based on information available or June 22, 1993, the Board unanimously voted to let stand the County Assessor's total valuation of the property at $227,200.00. The Board did note, however, that if rental income information for 1993 reflects a significant difference from 1992, that information will be considered for the 1994 valuation. With regard to Parcel #27-055005-1, located at 550 Valley Park Drive, Shakopee, based on the sworn construction statement and an appraisal performed by Frank Wicker, the Board unanimously voted to affirm the Shakopee Review Board's valuation at a total of $1,146,000.00. (Land = $400,000 + Buildings = $746,000) . You may appeal the valuations of your property to the State Board of Equalization or the Minnesota Tax Court if you so choose. If you have any further questions in regard to these valuations, please feel free to contact the office of the County Assessor. Sincerely, Dick Underferth Chairman /jfh c: County Assessor - County Administrator County Attorney An Eq i_,1 Opportunily:Ap:rm:atwt;e Action Employer /3 JO TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Health Insurance For Retired Employees DATE: September 21, 1993 Introduction A policy decision by council is requested regarding the cost of retired employee health insurance. Background State law allows a retired employee and dependents to stay on the city health care program indefinitely under certain conditions. The question for Council to address is whether to include the retired employee who is over age 65 in the pool with active employees for rating purposes (premium determination) or whether to pool those employees separately. It is expected that a separately rated pool of over age 65 participants will have a higher premium and conversely the pool of active employees will have lower premiums. In other words, if all participants are pooled together, it is expected that the active employees would be subsidizing the retired employees over age 65. There are no participants in the program now who fit the criteria above. However, there is one individual who is planning ahead and will be 65 next year and thus the question needs to addressed soon both from the city stand point and the individuals planning stand point. Alternatives 1. Pool all participants together. 2. Pool retired employees over age 65 separately. Recommendation Staff recommends that retired employees over age 65 be pooled separately. Action Requested Move to direct staff to prepare an amendment to the Personnel Policy to provide that retired employees who are over age 65 are pooled separately from the active employees for rating purposes of group insurance coverage. J c. CONSENT TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVID HUTTON, PUBLIC WORKS DIRECTOR RE: PROBATION TERMINATION ' DATE: SEPTEMBER 28 , 1993 INTRODUCTION Bill Egan, Maintenance Worker has successfully completed the required six month probationary period for new employees. BACKGROUND Bill Egan was hired on March 22 , 1993 subject to a six month probationary period. A performance evaluation has been completed and it is recommended that the probationary status be terminated. ALTERNATIVES 1. Terminate probation. 2 . Continue probation. 3 . Terminate employment. RECOMMENDATION Alternative No. 1. ACTION REQUESTED Move to terminate the probationary status of Bill Egan and appoint him to the full time permanent position of Maintenance Worker effective September 22 , 1993 . ONS j I MEMO TO: Dennis R. Kraft, City Admiistrator FROM: Judith S. Cox, City Clerk -- RE: lerk --RE: Assessment Agreement with Scott County DATE: September 27 , 1993 INTRODUCTION: Attached is a 1994 Assessment Agreement between the City of Shakopee and Scott County for the assessment of property in the City by the County Assessor. BACKGROUND: The current Assessment Agreement between the City of Shakopee and Scott County for the assessment of property in Shakopee expires with the 1993 assessment year. Scott County has handled the assessment of Shakopee property since 1982 . The proposed agreement is identical to the expiring agreement except for a $2 , 000 . 00 increase in the cost of service. This represents an approximate increase over last year of 7%. I spoke with Mr. Leroy Arnoldi, Scott County Assessor, and he advised me that this increase is comparable to the increases for Savage and Prior Lake. He also explained that the contracts are based on cost per parcel, complexity of parcels, and the number of tax court petitions the County has to work with. Mr. Schmitt from the County Assessors office spends 85%-90% of his time working on property in Shakopee. RECOMMENDED ACTION: Authorize the proper City officials to execute an Assessment Agreement between the City of Shakopee and the County of Scott for the assessment of the property in Shakopee for the 1994 assessment year in the amount of $31, 500 . 00. JSC/tiv TAMI\JUDY\SCASSESS. SAV ASSESSMENT AGREEMENT BETWEEN THE CITY OF SHAKOPEE AND THE COUNTY OF SCOTT THIS AGREEMENT is made and entered into by and between the City of Shakopee and the County of Scott , State of Minnesota, this day of 19 WHEREAS, the City of Shakopee wishes to enter into an agreement with the County of Scott to provide for the assessment of the property in said City by the County Assessor ; and WHEREAS, it is the wish of said County to cooperate with said City to provide for a fair and equitable assessment of property; NOW THEREFORE IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED IT IS AGREED AS FOLLOWS: 1 . That the City of Shakopee which lies within the County of Scott and constitutes a separate district , shall have its property assessed by the County Assessor of Scott County, for the assessment of the year 1994. 2. That the County Assessor of Scott County assign a knowledgeable assessor with industrial/commercial experience to provide the Shakopee assessment , said assessment to be reviewed by the Deputy Assessor who coordinates all industrial /commercial assessments. 3. That the assessor assigned to Shakopee be available during normal working hours to respond to Shakopee citizens' requests for assessing information and requests for assessment data from the City of Shakopee. 4. That the City of Shakopee will continue to conduct a Board of Review and upon the agreement of both parties, the City Attorney may assist the County Attorney in any tax appeals . 5. That in consideration for said assessment services, the City of Shakopee hereby agrees to pay the County of Scott the sum of $31 ,500 on or before July 15, 1994 . IN WITNESS WHEREOF, the parties have executed this agreement this _ _ day of , 19 In presence of: For City of Shakopee Signed : By Attest I -t presence of: For County of Scott Signed : By Attest JAMES A TERWEDO, SCOTT COUNTY ATTORNEY Approved as to Form: if,3 0 MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: 1994 - 1998 Capital Improvement Program DATE: October 1, 1993 INTRODUCTION: At their meeting on August 5, 1993, the Planning Commission passed a motion recommending that the City Council approve the 1994 - 1998 Capital Improvement Program with one specific change. Attached is a copy of the 1994 - 1998 Capital Improvement Program (CIP) , without the recommended change by the Planning Commission. BACKGROUND: Each year a Capital Improvement Program (CIP) is developed to guide the construction of public improvements in the City of Shakopee. The Planning Commission is required to review the CIP document and forward a recommendation to the City Council. In the 1994 - 1998 CIP there are 103 projects proposed. These projects have been grouped into eight categories: A. Street and Highway Projects B. Sidewalk and Trail Projects C. Sanitary Sewer Projects D. Stormwater Drainage Projects E. Park Projects F. Municipal Building Projects G. Fire Projects H. Other Projects Please refer to the Executive Summary for an overview of the 1994 - 1998 CIP. DISCUSSION: Ideally the projects listed in the CIP should be derived from the Comprehensive Plan. Where appropriate, City staff has used the draft Shakopee Comprehensive Plan 1990 - 2010 in establishing the 1994 - 1998 CIP. One example is the Chaska Interceptor to be constructed south of the bypass. The interceptor is scheduled for construction in the CIP in 1994. This project's time frame was established in the Comprehensive Plan. In the future, staff will be working to use the adopted Comprehensive Plan as the guiding document in the CIP process. In past years, staff has submitted a list of the first year's projects to the City Council for further prioritizing. This list is submitted to the City Council after the approval of the CIP. From this list, the City Council selects projects to be constructed in the upcoming year. The initiation of the appropriate feasibility reports and/or studies are then made following this short listing process. The Planning Commission specifically recommended that project A20, Vierling Drive from Polk St. to Hwy 169 , be moved from the year 1996 to 1994 . The Planning Commission felt that it was important to improve access around the Shakopee Town Square Mall by 1994 . This project would improve circulation around the mall and help eliminate neighborhood cut-through traffic. The Planning Commission made several other general comments but did not make specific changes recommended for the CIP. Some of these comments included a concern for the City's participation in the construction of county roads where an urban design section is utilized. The Planning Commission felt that the urban design section was being utilized by the County in some instances rather than the rural design section to minimize the amount of right-of- way necessary for acquisition. Several questions were raised with respect to the CR 18 project by the Planning Commission. Staff provided additional information to the Planning Commission at their meeting. Mr. Bill Rudnicki, administrator for the Shakopee Mdewakanton Dakota Community, has informed City staff recently that the Community has approved the McKenna Road project with their contribution of 100% of the construction cost for the project. The City would incur some design and construct administration cost if the City were to accept this offer from the Community. It would be appropriate for the City Council to include this project if it so desires into the 1994 Capital Budget. Additional information will be available to the City Council at the October 5 meeting. The Public Works Director and his staff have prepared an analysis for the proposed salt storage building. This project is noted in the 1994 - 1998 CIP as Project F2 . The individual project data sheets have not been attached with this memo due to the volume of material involved. If the members of the City Council would like the individual project data sheets or additional information on specific projects, they should contact the appropriate department head or the City Planner. Please also note that some of the data in the financial summary is not included with this memo. The mil rate listing information in Tables 6 and 7 has not become available from Scott County at this time. Staff will provide available information at the October 5 meeting. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends that the City Council approve the 1994 - 1998 Capital Improvement Program with Project A20, Vierling Dr. from Polk St. to Hwy 169 to be moved from the year 1996 to 1994 . ACTION REQUESTED: Offer a motion which approves the 1994 - 1998 Capital Improvement Program as recommended by the Planning Commission, and move its adoption. 1994-1998 CAPITAL IMPROVEMENT PROGRAM EXECUTIVE SUMMARY The 1994-1998 Capital Improvement Program (CIP) will cost an estimated $33 , 034, 500 for the construction of numerous public projects in the City of Shakopee over the next five years. An average of $6, 606,900 per year will be spent to build and rebuild these City projects. Listed in the 1994-1998 CIP are 103 projects. The capital improvement projects include infrastructure systems such as streets, utilities, parks, pedestrian facilities and municipal buildings. These public projects will be financed with a combination of funding sources from both the public and private sectors. The development of each five year program requires an extensive annual review of projects and scheduling to determine priorities. With the impacts of the regional transportation projects (the Bloomington Ferry Bridge, the Shakopee Bypass and the Mini Bypass) and the increasing growth rates, adjustments will be needed to each year's CIP in order to accommodate the City's development patterns. In order for the CIP process to work it must remain flexible enough to respond to these changing patterns. A one year budget, Capital Improvement Budget (CIB) has been prepared based on the five year program listing of projects. There are 34 projects listed in the 1994 CIB. The estimated cost for these projects is $17 , 016, 500. Specific funding sources for each project proposed in the 1994 CIB have been provided. The intent of this 5-year CIP is to serve as a guide to the City Council to identify needs of the City in the area of capital improvements and to allow for the establishment of adequate funding levels to accommodate these improvements. The adoption of a 5-year Capital Improvement Program greatly aids staff in long range planning of projects and identifying the needs of the City for budgeting reasons and for maintaining adequate personnel to administer these projects. We would like to express our sincere appreciation to all members of the City staff who participated in the preparation of the 1994-1998 Capital Improvement Program. Res:-ctfully submitted, 11. .410'07//: Lindberg S. Ekola David E. Hutton Barry A. Stock City Planner Public Works Dir. Community Service Dir. 1994-1998 CAPITAL IMPROVEMENT PROGRAM PROGRAM SUMMARY INTRODUCTION Capital improvements are defined as those projects which require the expenditure of public funds for the acquisition, construction or replacement of the infrastructure necessary for a community. Typical capital improvement projects include streets and highways; water and sewer facilities; parks, trails and open space; and various types of public buildings. A capital improvement program is a listing of proposed public projects according to a schedule of priorities over a five year period. Developing a capital improvement program provides many significant benefits such as: • An effective way to plan, budget, and coordinate the operation and capital efforts of city departments. • A coherent development program that will increase opportunities to obtain funding from outside sources such as the state and federal government. • Public support for capital commitments that should help attract private investment. • Improved chances to receive favorable bond ratings by giving evidence of effective management. A capital improvement budget is a list of the projects scheduled for the upcoming fiscal year. Projects which were previously scheduled in the 5-year capital improvement program are prioritized into the annual capital improvement budget. The Shakopee City Council annually adopts a 5-year Capital Improvement Program (CIP) . The CIP is prepared by City staff and reviewed by the Planning Commission prior to approval by the City Council. The 5-year program is utilized by staff for long range budgeting purposes, programming projects and developing a priority list for the following year's projects which are listed in the Capital Improvement Budget (CIB) . Proposed capital improvement projects in both the annual CIB and the 5-year CIP have been prioritized in this document. The prioritized projects have been organized into one of the following eight types of project categories: A. Streets and Highway Projects B. Sidewalk and Trail Projects C. Sanitary Sewer Projects D. Stormwater Drainage Projects E. Parks Projects F. Municipal Building Projects G. Fire Projects H. Other Projects 1 • SUMMARY OF THE PROPOSED 1994 CAPITAL IMPROVEMENT BUDGET (CIB) With construction of three regional transportation projects the focus of the 1993-1997 CIP turns towards local improvements which will accommodate future growth. Many of the proposed projects will be constructed near the Mini Bypass, the Shakopee Bypass or the Bloomington Ferry Bridge. Some of the projects listed in the 1993 CIB include reconstruction of county roads impacted by the Bypass, the downtown streetscape and Phase 3 of the Upper Valley Drainageway. Preparing for anticipated growth through the CIP process is an essential task for the City to undertake. The total cost of the 1994 CIB is $17, 016,500. The funding sources for these projects are shown on the One Year Summary Sheet on page 21. Funding sources for specific projects are provided in the tables shown on pages 22 - 29. The following is a summary listing of the proposed projects in the one year budget (1994 CIB) : A. Street and Highway Projects 1. CR 77 (Apgar Street) - 10th Ave to South City Limits Scott County will be reconstructing CR 77 from 10th Ave. to the south City limits. The reconstruction will consist of utility work, adding curb and cutter and repaving. The City will participate in the costs per the Scott County municipal participation policy. 2 . CR 18 (TH 101 to South City Limits) Scott County is reconstructing CR 18 to add 2 additional driving lanes. City Cost participation is required/ 3 . CR 16 (CR 17 to CR 83) Scott County is reconstructing CR 16 to a 4-lane urban section with curb and gutter. City cost participation is required. 4 . CR 15 (Tahpah Park to 6th Ave. ) Scott County is reconstructing CR 15 to a 4-lane urban section with curb and gutter. City cost participation is required. 5. Phase II - Downtown Streetscape 1st Ave. , Holmes St. to Sommerville St. With the completion of the TH 101 Mini Bypass in Downtown Shakopee, these two blocks will need to be reconstructed. This project includes street construction, utility work, adding on street parking and streetscape amenities. 2 6. New Street Connection - Old CR 18 to New CR 18 The new CR 18 interchange and connection to old CR 18 will cut off the eastern portion of Shakopee. A new City street is needed to provide access to the new bridge. 7 . Maras Street - 13th Ave. to South Existing private road is gravel and in need of repair. When street right-of-way dedication is completed the road will be constructed to meet City standards for industrial road. 8. Harrison St. (6th Ave. to 3rd Ave. ) The roadway is severly deteriorated and in need of complete reconstruction. 9. Vierling Drive (CR 15 to Harrison) Developer may construct as part of a new developmea development. City would have to pay oversizing costs to upgrade local street to a collector street. 10. Vierling Drive (CR 79 to CR 77) Developer may construct as part of a new development. City would have to pay oversizing costs to upgrade a local street to a collector street. 11. Pierce Street (4th Ave. to 3rd Ave. ) Due to the severe grade of Pierce Street, the City will have to consider reconstruction or possibly vacating the street altogether. B. Sidewalk and Trail Projects 1. Scott-Hennepin Trail This trail will provide a pedestrian and bicycle route form the Minnesota River Trail to O'Dowd Lake. A joint City/County application has been submitted to the Regional Transit Board for federal funding ($120, 000) . The local match is $30, 000. 2 . O'Dowd Lake Park Trail The proposed trail will provide a trail through O'Dowd Lake Park. The trail will connect various existing and planned facilities within the park. The City has submitted an application for federal funds to the Department of Natural Resources ($30, 000) . The local match is $10, 000. 3 3 . Marschall Road Sidewalk Sidewalks along Marschall Road between 4th and 10th Avenue is needed to provide safe pedestrian circulation. With the opening of the Shakopee Bypass, increased traffic flows will occur on Marschall Road. 4 . 10th Avenue Sidewalk A sidewalk along 10th Avenue from Tyler Street to the Mall is needed to provide safe pedestrian circulation. 5. Sidewalk Repair Program The City Council initiated an annual program in 1990 to replace existing defective sidewalks, with an annual budget of $25, 000. 6. Trail Repair Program A similar annual program is proposed to repair defective trails. The annual budget in 1993 is $5, 000. 7 . Timber Trails - New Trail The Parks and Recreation Advisory Board (PRAB) is recommending the construction of a trail section in the Timber Trails subdivision area. The budgeted amount is $2 , 000. 8 . Trail Access to Scenic Heights Park The Parks Recreation Advisory Board has recommended the construction of a trail connecting the Scenic Heights Park with the residential neighborhood to the north. C. Sanitary Sewer Projects 1. Chaska - South Shakopee Interceptor MWCC is the lead agency on this project and will design and construct the interceptor. The City would contribute to the funding for oversizing the interceptor. 2 . V. I .P. Diversion MWCC gravity interceptor 7023 does not have the capacity to accommodate the entire V. I.P. flow. A diversion to the Chaska - South Shakopee interceptor will be required to prevent surcharging the V. I .P. 4 3 . Hospital Sewer Connection Sanitary sewer service is needed to serve the new hospital site. Alignment options depend on the scheduling of the Chaska - South Shakopee Interceptor. D. Stormwater Drainage Projects 1. Phase III and IV of Upper Valley Drainage Project Phase III - Trunk system from Meadows subdivision to Tahpah Park. Phase IV - 6 north-south lines from Bypass Construction of these projects will begin in 1993 and continue through 1994. 2 . 11th Ave. Storm Laterals (Tyler St. to Madison St. ) No storm sewer exists in this area. New sewer systems are required to solve storm drainage problems. E. Park Projects 1. ADA Compliance The PRAB is recommending the investment of $10, 000 for three consecutive years to install the necessary handicap facilities in City parks in order to comply with the American Disabilities Act. This item is included with the draft 1993 Budget. Funding source: General Fund. 2 . Shakopee Municipal Pool Building Repairs The facilities at the municipal pool need repair and/or replacement. The building needs to be repainted and a new pump needs to be purchased. The consultant on the pool project will complete a report in November 1992 further identifying necessary repairs. The ' item is included in the draft 1993 Budget. Estimated cost: $25, 000. Funding source: General Fund. 3 . Tahpah Park Parking Lot Extension - Trees and Shrubs Completing the final phase of the parking lot at Tahpah Park will be helpful in alleviating some of the parking problems at the site. The Shakopee Jaycees are embarking on an ambitious tree planting program for Tahpah Park. The new water supply to the park will improve the survival rate of plant life there. Funding source: Shakopee Jaycees. 5 4 . Memorial Park Playground Equipment The PRAB is recommending that additional playground equipment be provided at Memorial Park. The amount budgeted is $25, 000. Staff is inquiring about possible donations for this equipment from local civic groups. 5. Senior High School/Stans Park Land Acquisition Approximately 32 acres of land area is needed for the Senior High School for future expansion and athletic facilities. Additional land is needed for future community facilities adjacent to the school. A total of 57 acres is proposed to be acquired. Estimated cost: $645, 000. funding sources: park land dedication (donation) , ISD 720, capital improvement fund. F. Municipal Building Projects 1. Public Works/Shakopee Public Utilities Commission Parking Lot The parking lot around the Public Works/Police Building need to be repaved. Shakopee Public Utilities Commission will participate in this project. G. Fire Projects 1. Fire Station No. 2 - Land Acquisition The Fire Department is recommending that the land for a second fire station be purchased in 1994 . The amount budgeted is $120, 000. H. Other Projects There are no Other Projects in the 1992 Capital Improvement Budget. SUMMARY OF THE PROPOSED 1994-1998 CAPITAL IMPROVEMENT PROGRAM (CIP) The emphasis of the five year CIP follows that noted in the one year CIB. Numerous City capital improvement projects will be needed to support future growth created by the regional transportation projects. All other requested projects have been programmed into the remaining years of the 5-Year CIP. In addition to the table showing the proposed year of construction, there are individual project data sheets for each project explaining the projects and the estimated costs. 6 1994-1998 CAPITAL IMPROVEMENT PROGRAM FINANCIAL SUMMARY BACKGROUND The City of Shakopee will be faced with financing various Capital Improvement Projects, both large and small, during the foreseeable future. To assist in planning the projects, consideration must be given to the financial resources available. It is obvious that just as the projects are various types, such as public buildings, utilities projects, park improvement projects, and electric distribution projects, there are a number of ways to finance the projects. All sources are not necessarily desirable or available in each case; but the most common sources of funding and those identified in the preparation of this capital improvements program are as follows: 1. General Fund The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of City government. These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund annually. 2 . Special Revenue Fund Special Revenue Funds are used to account for the proceeds of specific revenue sources designated to finance particular activities as required by law or administrative regulation. Established in 1984, the Transit Fund accounts for the van pool and dial-a-ride services provided by the City after opting out of the Metropolitan Transit Commission's service. The Capital Equipment Revolving Fund was established in 1979 by the City Council to provide funding for large pieces of equipment and to even out those financing needs over several years. Housing and Redevelopment Authority Fund accounts for the activities of that body. 3 . Debt Service Fund These funds are maintained to account for the accumulation and disbursement of money needed for interest and debt redemption requirements of the general obligation bond issues. Primary revenues sources are property tax, special assessments and tax increments. Provisions are made within the City's general property tax levy to provide sufficient money to meet these requirements. 4 . Capital Prosect Funds Capital Project Funds are established to account for the 7 construction of major capital facilities. Projects resources are a combination of several revenue sources such as bond proceeds, interfund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. The Park Reserve Fund is utilized to account for monies received that are designed for park purposes. Expenditures are for park development and improvements. The Capital Improvement Fund is for various projects in the City, usually small projects. The Bypass ROW Fund is used to record land acquisition for a future highway bypass using funds loaned from the Metropolitan Council. Bridge/Junction Fund accounts for costs of the upcoming Hwy. 169 bridge improvements over the Minnesota River and into downtown Shakopee. The Storm Drainage Fund records costs for the replacement of storm drainage lines and other drainage projects in the city. The 1986-A TIF Fund and the FMG Fund are for tax increment development projects. South Bypass Fund is for the city share of construction of a highway bypass to the south of the urban area. The various improvement funds are for street and utility improvements for which the costs are at least partially assessed against benefitted properties Additional funds can come from other governmental agencies such as the Metropolitan Council, Scott County, the State of Minnesota, and the federal government in the form of grants or loans. Donations from local civic groups have provided a significant amount of park improvements in the City. Several organizations have annual programs in which they wish to help improve the community's facilities. Parkland dedication is another significant source in this funding category. 5. Enterprise Funds The Enterprise Funds are maintained to account for the operation of the electric, water, sanitary sewer, and storm drainage systems. Since the operation of these systems is financed by user charges and are self-supporting, they are accounted for in a manner similar to private business. 6. Agency Funds Agency Funds are used to account for the receipt of monies for other agencies such as the Fire Relief Fund. They are also used to account for monies held for specific purposes such as the Escrow Fund or monies held pending remittance to other agencies as the Payroll Fund or the Utility Fund. The Deferred Compensation Fund reflects deferred employee wages for which the City is acting as an agent for the employees to invest the funds in a qualif8Led plan. The Tax Increment Fund is for the temporary holding of tax increments pending their transfer to other funds or escrow agents. SUMMARY OF POTENTIAL FUNDING SOURCES Shakopee has the legal capacity to issue approximately $9, 352,076 in General Obligation Bonds. As of December 31, 1993 the City had no General Obligation Bond indebtedness. As a result, it would be legally permissible to issue $9, 352,076 in General Obligation Bonds. As the close of the fiscal year 1992 (December 31, 1992) the bonded indebtedness of the City of Shakopee was $16,475, 000. This consisted of $9, 630,000 in Tax Increment Bonds, $0 in Revenue Bonds, and $6, 845, 000 in Improvement Bonds. The per capita debt which includes all bond issues, by the City of Shakopee ranks slightly lower the average of all Minnesota municipalities both large and small. At the end of 1992 Shakopee's gross per capita debt was $1, 354 compared to the statewide average of $1, 572 . (1990 state figure represents most current figure) . The mill rate or tax capacity rate is higher in Shakopee in 1992 than most of the suburban communities in the Twin Cities Metropolitan Area that staff has been monitoring. Historically Shakopee has been lower. Attached are two figures (Figures 6 and 7) which illustrate mill rates/tax capacity rates. The dollar amount of the tax levy is established each year by the City Council. It is determined by adding the debt service levy and the amount of general fund levy needed for the upcoming year. The tax capacity rate is the result of the tax levy amount divided by the taxable tax capacity value in the community. The per capita tax capacity is higher in Shakopee than many suburban communities in the Metropolitan Area. This is due in part to the substantial industrial and manufacturing base which has developed in Shakopee. It is also evident that the commercial and residential tax base provides a good balance among the categories of properties that comprise the property tax base. It is felt that this proportion will change with perhaps less emphasis on the industrial base as the undeveloped portion of Shakopee reaches its potential development. Figure 8 illustrates the debt service levies for the years 1980 to 2002 . Line D on the figure represents the approximate tax levy for debt for the 1993 CIB projects. Figure 9 illustrates the debt service levies for years 1980 to 2007. Line D on this figure represents the approximate tax levy for debt for the 1994-1998 CIP projects (5 year) . Figure 10 is a table which illustrates the two graphs in a numerical form. Capital improvement projects have been prioritized into the one year CIB and the five year CIP. Mn the one year budget, a total of 34 projects have been proposed for construction in 1994 . A total of 103 projects have been proposed for the years 1994 to 1998 . Summary of 1994 Projects Funding: Improvement Bond Issue $1, 777 , 500. Tax Increment $5, 000, 000. Sewer Fund $500, 000. Sewer Fund Bond Issue $2 , 000, 000. General Fund $35, 000. G.O. Bond (Election) $5, 500, 000. C. I .F. $1, 212 , 500. Park Reserve $47 , 000. Storm Drainage Fund $400, 000 . TIF - Capital Proj . $1, 100, 000. TIF - "Surplus" $3 , 900, 000. Grants\Aids $390, 000. Private/Other sources $154 , 500. 10 N. 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OLii a. o 0 CC a w rn o 6 a rn o N N r --, (7, Ea- w op a o zv -0 5c c U• H O co rn U p o w O cs - U 0 1 o o ,r w 0 0 ch H o 0 0 . O < o 0 cv 0 U p r Lu U) V } N O N w Cr O O O Z .-t--_. Z a0 0 c c O aw O O + a Q i Q 0 Cf) -0 U il..) C2c O ti. ii .J it U E'' z 0 0 41 z w Z 2 O 0 0 U U co CC cp r^ r vJ z - ----'- ' O I r 0 CC QLU (33 cfl >- -�i as H W Wo z 0 rn > W O a °- e o ¢ r W I• ao z0 z CAW U U w } a cc wL1J o • a z O U x o 42 SALT STORAGE BUILDING ANALYSIS David E. Hutton Public Works Director August 1993 Table of Contents Page No. Introduction 1 Why Use Salt? 2 Existing Facilities 3 Proposed Improvements 4 Cost Estimates 5 Other Options 6 Summary 7 INTRODUCTION The Public Works Department is requesting funding and authorization to construct a new salt storage building. The following report analyzes the existing facilities and develops cost estimates for various alternatives and building styles. The report also reviews the need to use salt and discuss other de-icing alternatives . The purpose of this report is to include this request in the 5 year Capital Improvement Program for 1994 . • 1. WHY USE SALT? Before the issue of properly storing salt can be evaluated, it is important to understand the reasons for using salt in the first place. Currently, salt is the principal de-icer being utilized in the United States and Canada. Many other alternatives have been investigated and continue to be investigated, but to date there has been no viable alternative found. Most of the alternative de-icers being tried are either too expensive (cost prohibitive) or too ineffective or more environmentally damaging than salt. Therefore, salt continues to be the main de-icer. The City of Shakopee, along with most municipalities, minimizes the use of salt by mixing it with sand. Currently, the Public Works uses a 5 : 1 mixture of sand to salt and have found that ratio to be quite effective. In a typical winter, the department will use 200 tons of salt and 1000 tons of sand. MnDot continues to use straight salt on their highways, continually looking for better alternatives or improving the use of salting by trying other operational methods such as prewetting the salt, different application rates, monitoring pavement temperatures, etc. Sand alone does not break down the ice necessary to maintain safe streets and intersections . Attempts to refrain from salting are not acceptable to the traveling public and Public Safety personnel . Therefore, until a cost effective alternative is discovered, salt is an essential part of any snow and ice control operation. Attached is a brochure titled "Deicing Salt Facts" which is an excellent reference document for salting. Even though this brochure is published by the Salt Institute, the information contained in it has been collaborated by most other Public Works organizations (such as the American Public Works Association) State Highway departments, local Governments and Federal agencies. 2 . r.-- 441 ki...„ I._ .....ii _... . Salt Institute DEICING SALT FACTS (A Quick Reference) Salt was first used in the 1940s in S~ ma".mom ; .,_ F snow and ice control, but it wasn't until ., '���., .' the sixties that its use became ' �% a yL_ 10 —\N� widespread after winter maintenance _ --...\—.....-glom �s� personnel learned of its effectiveness. i"-'_ • 'j{l� , �tt��,��_.,f - Today, salt is a necessary and ®...... - _:_-__ --,___IA� generally accepted part of the winter en _� �� �� vironment, providing safety and essen- ! +••. tial mobility for motorists, commercial o --_ vehicles and police, fire and other ._ emergency vehicles. Without it, there I. ,p would often be hazardous conditions air ,. - I' and even chaos. —r '�`� `� ` > Yet, its use has brought criticism, --- __ 1 --` a =v sometimes justified when it is used to - ''c -- ' j: „ y excess, but often unjustified when it is y �r ._ i ; used properly and does not contribute to environmental harm. That makes a deicer necessary. detrimental effect on the environment, However, there are those who would Sometimes, salt is used alone when and on pavements. According to a like to see it banned and replaced with there is ice or too little snow to plow,but report on the technical, environmental less effective materials for various mostly it is used in conjunction with and economic aspects of highway deic- reasons, including effects on the en- snowplows. ing salts by the National Conference of vironment and salt's contribution to cor- Salt is used to keep snow and ice State Legislatures, "Several alternatives rosion. from bonding to the pavement and to to deicing salts have been investigated The purpose of this fact sheet on allow snowplows to remove accumula- or tried, but they tend to be too expen- deicing salt is to answer some of the tions quickly. sive, damaging to highway structures, questions often asked about salt use and How Does Salt Work? more toxic than deicing salts or not as bring together in one reference useful effective. The alternatives include other information about the use and storage When salt is applied to ice and snow it deicing chemicals, pavement heating of deicing salt. creates a brine solution that has a lower systems, mobile thermal deicing is Salt Used? freezing temperature than the systems and mechanical equipment." Why temperature of the surrounding ice. Despite the futile search that has gone Salt is used as the principal deicer Salt is the ideal deicing material on for years for alternatives as effective, because it is the most available and most because as inexpensive and as safe as salt, the cost-effective safe deicer. It is plentiful in • It is readily available search continues for alternatives. the earth and the sea. The primary type • It is the least expensive deicer Abrasives are often cited as practical used is rock salt that is mined from the • It is easy to store and handle - alternatives, but they have limitations. earth. Solar salt, which is evaporated by • It is easy to spread Disadvantages of abrasives are that they the sun from seawater or Great Salt Lake • It is non-toxic and harmless to skin cannot melt snow and ice, offer only water, is also used. and clothing temporary traction, are covered up by Some 10 million tons of deicing salt is • It is harmless to the environment new snow, large quantities and frequent used each year in the U.S. and about 3 when used and stored properly. applications are necessary and they million in Canada. Why Not Use Alternatives? must be cleaned up at great expense. It In today's highly mobile society, it is is essential to use some salt with imperative to remove hazardous condi- Alternative deicers are just not prac- abrasives in order to keep the abrasive tions created by snow and ice as quickly tical. Those that are as effective as salt stockpile from freezing. as possible and to keep roads open to are too expensive and have limited Straight salt is more efficient and guarantee essential mobility in winter. availability. Some have a very more economical. Used sensibly, it is the best means of providing safe roads are often responsible for excessive salt where no deicing salt is ever used that in winter by itself or in conjunction with use. have naturally high sodium levels in plowing, depending on the situation. their water. Where deicing salt might Storage contribute to the rise in sodium levels of Sensible Salting Good storage facilities are vital to any drinking water supplies, relocation of Sensible Salting emphasizes getting winter operation. They must have suffi- stockpiles and sometimes changes in the most out of every application of cient capacity and good cover, road drainage patterns can be made. deicing salt,maintaining the safest roads preferably under roof. Stockpiles must Local wells and water supplies should possible in the most economical way be covered to prevent loss of material be monitored for sodium levels. while protecting the environment. and to protect the environment. Where Excessive salt use can be damaging to A good Sensible Salting program environmental problems are caused by certain plants and trees when runoff should include salt,80 per cent of the time they are the leaves sodium in the soil. The sodium • Personnel training result of poor storage. Outside eventually is flushed from the soil by • Good equipment stockpiles should be properly shaped rain. However, some agencies with • Calibration of spreaders and should be on impermeable pads. plants and trees near salt runoff use • Use of automatic controls There must be proper drainage to keep gypsum to sodium lroosennate ural soil and hasten thflushing Most highway and street departments now plant salt-tolerant shrubs and trees \ along highways and drainage areas. >4!!:11r* :::-. / - However, for safety reasons they avoid planting trees close to roads. _ .. - .� Anti-Caking Agents / Certain additives are put into salt to �• ''"�"`2� / keep it from caking. The most fre- quently used is sodium ferrocyanide, also known as Yellow Prussiate of Soda f // : � (YPS). Another is ferric ferrocyanide,_(4' also known as Prussian Blue. They are added in amounts of 10 to 17 pounds • Adequate, covered storage the salt dry and protect the surrounding per ton. • Proper maintenance around stor- area, another part of environmental YPS is approved by the Food and age areas protection. Drug Administration as an anti-caking • An awareness of safeguarding the Types of temporary covering include additive in table salt based on ex- environment by all who use salt. tarpaulin, polyethylene, polyeurethane, haustive tests wherein no evidence of It is essential that salt be spread pro- polypropylene or rubberized poly- toxicity cityly was hdemoer stt dtthant levels ose usedo con- perly, using only the amount needed to ethylene. do the job at hand. However, timing is Types of under roof storage include highway deicing salts. essential. Getting it down early will pre- shed, pole-type, quonset, barn-type, Prussian Blue is also used in vent snow and ice from bonding to the dome-type and various others. household blueing, blueprints, blue- road surface. Salt application rates Outdoor stockpiles are either win- black ink and carpenter's chalk. It is also range from 300 to 800 pounds per two- drowed or conical. non-toxic to animal and plant life. lane mile, depending on storm con- Sufficient space for delivery trucks Corrosion ditions. and loading operations should be pro- Salt can be applied in a windrow or vided. One of the major criticisms of salt is full width, but generally it should bethat it contributes to corrosion of metal. Environmental Protection spread no wider than the truck The basis of much of the environmental spreading it. Brine formed by salt and Deicing salt can pollute if misused. If concern about salt can be traced to salt's water will run to other parts of the road not properly used or stored, it can get acceleration of the corrosion of and be spread by traffic. Plowing opera- into wells or groundwater. The U.S. automobiles. tions should be timed to allow max- Public Health Service and EPA Drinking However, cars will rust even where imum melting. Salt reaction time is Water Standards set 250 parts per deicing salt is not used,_particularly in usually 20 to 30 minutes. million (ppm) chloride as the limit in warm coastal areas in wet climates. The best snow and ice control opera- drinking water, based on esthetics; that Automobile companies have intensified tion can be reduced to a mediocre, or is, where one might begin to notice a efforts to protect cars from corrosion by even poor operation, if it doesn't have taste. There is no recommended restric- special dipping processes, use of good equipment. Automatic controls tion by these agencies for sodium. aluminized waxes, zinc-rich steel and greater use primers, other are recommended for spreaders to Some persons on severely restricted galvanized make sure the correct amount of salt is sodium diets may be required by their non-corrosive metals and plastics. In being spread at all times. Regardless of physicians to drink bottled water if the addition, some give the assembled cars whether automatic or manual controls sodium level of their regular water sup- an anti-corrosion treatment. Warranties are used, they should be calibrated ply is high. However, most of us get by the major auto companies are now before the snow season starts. Poorly very little sodium in our daily diets from offered against rust perforation of maintained and uncalibrated controls water. There are many cities, though, automobiles. However, no matter how good anti- In the early seventies they were tried in losses and reduces losses in goods ship- rust methods are, car owners have a Burlington, Concord, Woburn and ment. If snow and ice were to remain on responsibility to help protect their cars Winchester, Massachusetts.The longest the streets and highways, those losses from corrosion by touching up nicks and ban was in Burlington for three winters, would be tremendous during each scratches, waxing frequently and but all bans eventually were rescinded. storm. The TISA study figures the an- washing cars regularly, even in winter. Two Rivers, Wisconsin and Oklahoma nual cost of salt,including purchase,ap- A Utah Department of Transportation City, Oklahoma had more recent ex- plication and damaging effects amounts study found that corrosion is not limited periences with salt bans. Neither ban to about $1.01 billion. Its conclusion is to areas that use deicing salt, and that lasted past the first snow or ice storm that for just 20 storm days the benefit- even in these areas, at least 50 per cent after it went into effect. to-cost ratio of deicing salt is better than of the corrosion is a result of factors not Benefits of Salting 18 to 1, and that does not include the related to deicing salt. indeterminable dollar value of lives Corrosion inhibitors have been tried Not everyone realizes all of salting's saved. in salt but they were found to be ineffec- benefits. What are they? The same study found that clearing tive. • Lives saved by reducing traffic roads of ice and snow quickly results in accidents a saving of 370 million to 1.2 billion Bridge Deck Corrosion • Lives saved by reducing response gallons of fuel. Bridge deck corrosion is a problem in time to medical emergencies A study by Paul J. Claffey, an in- the snow belt areas. Research on the • Energy savings, .37 to 1.2 billion dependent consulting engineer, deter- subject is an ongoing process. Various gallons of fuel saved (per year) mined that snow and ice on roads waste anti-corrosion methods have been tried • Other economic benefits(per year): fuel. In a paper presented to the or are now available. The ones offering Reduced wage loss from lateness Highway Research Board (now the most promise are cathodic protec- to work $7,600,000,000 Transportation Research Board) and tion,for old bridge decks, where a small Reduced wage loss in work published in 1972, Claffey showed that reverse current halts the rusting process, absenteeism $3,000,000,000 the roughness of road ice and slippage and epoxy-coated reinforcing rods for Reduced production losses of wheels in snow can result in an new bridge decks. In addition, air- $7,000,000,000 average one third more fuel consump- entrained concrete and/or high-density Reduced losses in goods ship- tion and as much as 50 per cent more concrete are used in construction of merit $600,000,000 on just two inches of snow. deck surfaces. Reduced fuel costs Sensible use of road salt can greatly $200,000,000' reduce fuel loss by eliminating the snow } and ice obstacles and wheel slippage � � , c _' y,� that rob the motorist of precious fuel. \ __ Use of salt, in conjunction with a :; .,-- ., � a-_— good plowing program, is the fastest ,,;, 01114 ....1"-... ' ,i • i and most efficient means of snow and I1'1, /, `� . y", �. . ice removal. The use of abrasives re- '� quires at least seven times more NESCU material to treat a given distance of i, , roadway. Therefore, it takes seven �__. ;(al// , '' � NJ�4P ''-5 loads and seven round trips to the ------- ----- 7 '� "� Z loading point, compared to just one for J salt, resulting in a greater use of fuel. Studies by the Salt Institute have deter- mined that a loaded salt truck, • , — spreading at the generally accepted rate `_� of 500 pounds per two-lane mile for vl general storm conditions, can treat a __ 22.5-mile stretch of roadway, traveling Potholes No dollar figure can be placed on a total of 45 miles. A sand truck requires Salt often has been blamed for caus- lives saved, because there is no way to seven loads, must travel a total distance ing potholes. Salt can cause spalling of figure the cost of a life. However, in of 187 miles to treat the same section of poor concrete or scaling of non-air- economic benefits alone, including road and that truck requires four times entrained concrete. but it has no bad ef- energy savings, the benefits of deicing more fuel. So, in more ways than one, fect on asphalt or on air-entrained con- salt use amount to some $18.4 billion salt used in snow and ice control con- crete that is available today for road per year, according to The Institute for tributes to energy savings. building. Potholes are caused by water Safety Analysis (TISA), Washington, entering the subgrade and freezing, D.C. (Benefits and Costs in the Use of Summary causing the road to heave, then thaw- Salt to Deice Highways, 1976). Use of ing, allowing the weakened spot to col- deicing salt reduces loss in wages due to Salt is an essential part of the winter lapse. lateness to work, reduces wage loss in environment and its use is accepted by a work absenteeism, reduces production great majority of the motoring public. It Salt Bans is one of the major weapons in the battle There have been several efforts over against snow and ice. It is used to pro- the years to ban the use of deicing salt. 'Based on 1976 prices and rates vide safety and essential mobility on roads in winter. Salt is the most plentiful G. Craig Minter. Street Superintendent, Iowa ' Salt and the Environment, a Salt Institute and most inexpensive deicer that is both City, Iowa, Rural and Urban Roads, June publication. 1979. ' Solt Storage Handbook,a Salt Institute publics efficient and safe. It is easy to handle. It is non-toxic to man and animals and will • Benefits and Costs in the Use of Salt to Deice tion,revised 1979. Highways, Robert Brenner, PhD. and Jack • Salt Vs. Abrasives, study by Pennsylvania not harm the environment when pro- Moshman, PhD., The Institute for Safety Department of Transportation, Louis G. perly used. Analysis. November 1976. O'Brien,P.E.,Director,Bureau of Maintenance Sensible Salting requires careful ap- • Burlington Counts on Salt Again, Angelo R. and Henry Farrell, Snow and ice Control plication of salt, good spreading equip- Orlandella, Superintendent of Public Works, Engineer, 1974, 1975,summary article,Penn- ment,calibration of spreaders,preferably Burlington, Massachusettes, Public Works sylvania Township News, September 1975. use of automatic controls,covered storage Magazine. August 1974. • Sensible Salting for Snow and Ice Removal, capacity, proper maintenance around • Cost Comparison of Alternate Ice Control Darryl L. Hearn, Salt Institute, Thirty-Second storage areas and an awareness by all who Methods,John P.Jermano,Resident Engineer, Annual Ohio Transportation Engineering Con- New York State Department of Transportation, ference, Ohio State University, Columbus, use salt of the need to protect the Public Works Magazine,February 1976. Ohio, April 1978. environment. Designing for Automotive Corrosion Preven- Snow Removal and Ice Control in Urban Areas, Much environmental criticism can be tion, Society of Automotive Engineers, Inc. Volume I and Volume 11,Research Project No. traced to concern over salt's contribu- (Proceedings of Conference. November 8-10, 114, August 1965, American Public Works tion to auto corrosion. However, auto 1978). Association, Special Report No. 30. companies are producing more • Early Stockpiles with Reserves Insure State's Snow Removal and ice Control Research, corrosion-resistant vehicles and there Deicing Program, Rudolph Supina, Special Report No. 185, Transportation are good methods for protecting Maintenance Director,Connecticut Department Research Board, National Research Council, of Transportation, Rural and Urban Roads, Proceedings of the Second International Sym- bridges, old and new, against corrosion. January 1977. posium, May 15-19, 1978, Hanover, New Extensive investigation of rust inhibitorsHampshire- Economic Impact of Highway Snow and Ice tried in salt found none to be effective Control, Final Report, FHWA-RD-77-95, J.C. Sodium Chloride as a Deicing Chemical on and they are no longer.used. McBride,Dr.W.J.Kennedy.J.H.Thuet,M.C. Metropolitan Toronto Roads, T.H. Johnston, Anti-caking agents used in salt are Belangie, R.M. Stewart, C.C. Sy, F.R. Mc- P.E., Chief Maintenance Engineer, non-toxic. One agent is the same as ap- Conkie, Utah Department of Transportation Metropolitan Toronto Roads and Traffic Depart- and Highway Administration, August ment. proved by the FDA for use in table salt. Despite what some people think, salt • Substitutes for Salt, Frank O. Wood, Salt in- Economic Impacts of Snow Induced Traffic stitute. April 1979. does not cause potholes. It has no Delays and Safety.Robert H.Welch,Transpor- • The Case for Road Salt, Salt Institute, 1972. detrimental effect on asphalt or on air- tation Research Board,Roger M.Stewart.Utah entrained concrete, which is used in to- Dept. of Transportation. W.J. Kennedy. Jr., ' The Great Salt Controversy, Raymond Bried, day's road building. Neglected bridge University of Utah.presented to Transportation Yankee Magazine, March 1973. decks and those constructed without Research Board. January 26. 1977. • The Salt Institute's Sensible Salting Program, a protection of reinforcing steel are • Facts You Should Know About Effects of Delo- Salt institute publication. susceptible to corrosion. ing Salt on the Environment, a review of Na- • The Snowfighter's Handbook, a Salt institute tional Cooperative Highway Research Program publication, Revised 1977. A number of salt bans were put into Report No. 91, APWA Reporter, January effect in various places since the early 1971. The Urban Snow Hazard:Economic and Social 1970s, but all were eventuallyres- implications. Duane D. Baumann and Clifford Handbook of Highway Engineering. Robert F. cinded, several after the very first snow Baker, Editor. Van Nostrand Reinhold Russell, Southern Illinois University, WaterResources Center, April 1971. UiLU- or ice storm. Publishing Company. WRC-71-0037. Salt's benefits far outweigh any • Ice Control Test with Salt and Abrasives Nets The Use of Deicing Salts in Minnesota: A detrimental effects. The benefit-to-cost County Safer Roods At Lower Cost. William Review of Snow and Ice Removal Management ratio is about 18 to one. Salt saves lives Mobbs,Senior Civil Engineer.Tompkins Coun- Practices, Solt Use Effects and Alternatives, ty.New York.Rural and Urban Roads,January Patrick Lee Reagan, Science and Technology in reducing accidents, reducing 1977. Project, House Committee on Transportation, response time to medical emergencies, Manual for Deicing Chemicals: Application April 1978. provides energy savings by removing Practices. EPA-670/2-74.045, December Vehicle Corrosion Caused by Deicing Salts, snow and ice quickly and reduces the 1974. (NTIS) American Public Works Association. Special size of economic losses that would Manual for Deicing Chemicals: Storage and Report No. 34, September, 1970. otherwise mount up with snow and ice Handling. EPA-670/2-74-033, July 1974. Vehicle Corrosion in Perspective. Michael C. left on roads. (NTIS) Belangie.Research Engineer.Utah Department Sensible Salting saves in many ways. Minimizing Deicing Chemical Use. National of Transportation. August 1976. Cooperative Highway Research Program,Syn- thesis of Highway Practice. Report No. 24, Literature available from the Salt Institute Bibliography Transportation Research Board, Washington, D.C., 1974. r An Economic Analysis of the Environmental iiii.imr4_....1 Passenger Car Fuel Consumption as Affected Impact of Highway Deicing, Donald M.Murray by Ice and Snow, Paul J. Claffey, Highway and Ulrich W. Ernst. ABT Associates. Inc. for Research Record No. 383. 1972. (Transporta- U.S. Environmental Protection Agency. tion Research Board). _Al EPA-600/2-76-105, May 1976, National Technical Information Service,5285 Port Royal ' Rood Salt and Fuel Savings, a Salt institute Salt Institute Road. Springfield,VA 22161 (NTiS). publication. An Environmental Model for Predicting Impacts ' Road Salt and Your Environment, a Salt In- For additional information contact: from Deicing•.Salts, James H. Thuet. Utah stitute publication. Salt Institute Department-of Transportation, Research and • Road Salt Use and the Environment.William H. 206 North Washington Street Development Unit. Walker, Illinois State Water Survey, and Frank Alexandria, Virginia 22314 A Systematic Approach to Winter Maintenance, O. Wood. Salt Institute. RP(77)4:83 3M Existing Facilities Currently, the Public Works yard has a wooden shed for storing salt. This shed was constructed in 1981 and can hold 80 tons_.Qf salt. It does not have any type of containment or impervious floor. The sand is stored outside in a stockpile. The sand and salt are mixed and stored in another stockpile on the ground adjacent to the salt shed. Problems: 1. The salt shed has no containment allowing salt to runoff with stormwater, contaminating the storm sewers and corroding the metal fence surrounding the yard. 2 . The sand/salt mixed pile also is not contained and allows salt to runoff. 3 . Because the salt and mixed/pile are stored on the ground, salt is infiltrating and undoubtedly entering the groundwater. 4. Due to the salt, the area used for mixing sand\salt does not freeze and becomes a very soft, muddy area making it extremely difficult to load trucks. 5. The salt storage shed is old and dilapidated and needs replacing. 6. The salt storage shed is too small for the amount of salt used. 7 . There is a new effort to enact a state law requiring all salt to be stored in covered buildings on impervious surfaces to prevent erosion and environmental damage. This bill was narrowly defeated in the 1993 legislature and will be introduced in 1994. Several state agencies, (i.e. MPCA, DNR) are lobbing for this legislation. See attached articles. 3 . -l/9.3 3/93 SALT STORAGE LEGISLATION DROPPED AT DOES SALT ORAGE by Jan Ekon MEAN FOR YO Mn/DOT _... by Darryl Hearn A bill that would have required Salt Institute all Minnesota jurisdictions to store A bill for an act relatin: to the road salt in covered buildings was environment; storage of 'ghway proposed and later withdrawn salt; proposed coding for n: law during the 1993 legislative session. in Minnesota Statutes, C :pter The proposed bill would have 160. affected the Minnesota BE IT ENAC1'P,D BY E Department of Transportation LEGISLATURE OF THE ST• TE (Mn/DOT) and all counties, cities OF MINNESOTA: and townships that store bulk Section 1. [160.216] [HIGHW Y quantities of salt and sand SALT STORAGE.] intended for snow and ice control Subdivision 1. [DEFINITIO ] during winter months. For the purpose of this sectio•, The purpose of the bill was to "highway salt" means bul prevent groundwater quantities of a chloride intende' contamination from runoff at for application to highways durin• storage sites. Although the bill did winter months, and includes not materialize, the potential for mixtures in any proportion of sand environmental degradation is still and chloride. valid. Subdivision 2. [SALT "The use of salt is a privilege, not STORAGE] All stockpiles of a right," said Rodney A. Pletan, highway salt used by the state, state maintenance engineer at county, or municipality must be Mn/DOT. "We must make sure stored in a covered storage that runoff from stockpiles is building. prevented in the first place, and Sec. 2 [EFI-ECTIVE DATE] contained and collected if it does This act is effective July 1, 199'. occur." We will all be watching how • is Mn/DOT has identified bill is implemented. Please . me operational and sheltering at (703) 549-4648 if you h ,e any techniques to address the problem, questions. some of which can be implemented immediately at low or no cost. Controlling salt brine runoff will be the subject of two one-day • seminars for county and city engineers,directors of public works and street superintendents. The seminar is tentatively scheduled for early fall and will be sponsored by Mn/DOT,MPWA,and Technology Transfer. MPWA members will receive information from the University of Minnesota as details firm up. PROPOSED IMPROVEMENTS It is proposed to construct a covered salt storage shed on a impervious surface with containment to prevent runoff. The shed should be large enough to hold all of the salt, plus all of the salt/sand mixed stockpile, plus adequate room to mix the salt/sand. Some consideration should be given to providing lean-to storage areas for various equipment currently stored outside. There are many different styles and types of salt storage sheds, including domes, high arch trussed system, basic rectangular, etc. Attached are examples of various building types. 4 . STORAGE-THAT SAVES DOLLARS AND MAKES SENSE The Hi-Arch Gambrel is a winner in today's cost-conscious climate. Here are just a few reasons why: • We've eliminated the need for costly conveyors and ventilation fans. • You'll realize increased productivity,improved employee morale,and • No more salt loss from wind, moisture, and double handling. safer working conditions. • The Hi-Arch Gambrel's high volume capacity allows you to save on • High-strength, all-wood construction cuts maintenance costs. bulk material purchases. • Structurally sound, corrosion resistant, and less expensive than concrete. All this adds up to a quicker pay back and better use of taxpayer dollars. We can even put you in touch with financial experts who can help you arrange a lease-purchase package. jelMilir /.I\ ADVANCED STORAGE TECHNOLOGY, INC. ielMilMir /gb‘ ,ADVANCED STORAGE TECHNOLOGY. INC. 5326 Kimberly Road John Kirtland Hopkins,MN 55345 Fielc Representative 6'2-934-3458 • -II a -ilk i4�t :.„..._4-:-*._ i,-•. _ 1•,,jam; - =:�. r ms :, _ _ 1 .-- 1111k�...1!t: -_. I ,- 1. 1 .,,_?�`�_-_ -K. _ c _ — u ' w^.9 — "1/`f'•— \_ t----\42:1,../_\!"--..... . i. 31__ 1 /' ..../ ---- V:". t 1`' J� Caa at ...,li C,.. +..�.: i alt ' iseuuI?l9' f n�C.. p i • - �C311`[jq� • • I/ ►..1,--............. s: _ .':- 7r r.s..-am, j eil.Sifi XF 'iz�ra%% - .ti1..:. .,. I �"_ t - ••- ; L-. ...., .. • ,.....- • • . , . .. .. _ , ., / - ,...„... ., ,,,_:,,,.. .....,..: ...,..: . . :::„....„:,.....,...=_.._:, ,„,,,_ ..„_::_,..„ _._ - a `k` j ---FF., . - mo ._ _ti . . Wit. I1} 1,- I Li • a. i—. ............ v Ammisimmioni- r■� DOME CORPORATION 0 = A M E R I C A - < a� _ - w = - - _ COST ESTIMATES The costs for a salt storage shed vary greatly depending on the , type of building and the size of it for the volume of salt desired. The following are examples of some estimated costs for various typed of storage buildings. Advanced Storage Technology (Ast) - i. e. Eagen ® 50 ' x 48 ' building (1200 tons) Cost - $ 75, 000 e 60 ' x 64 ' building (2300 tons) Cost - $100, 000 Bituminous/concrete pad - estimated at $ 10, 000 Lean-to storage areas - $250 per Linear Foot Plan and Specs - Lump sum 5% Dome Corporation - i. e. St. Paul • 61 ' diameter (1300 tons) Cost - $ 80 , 000 e 72 ' diameter (2200 tons) Cost - $100, 000 ® 82 ' diameter (2200 tons f room to mix salt/sand) Cost - $110, 000 Rectangular - i. e. Scott County Built in 1985 120 ' x 40 ' , divided into building with an 8 ft. highwall Capacity = 2700 tons Cost = $134 , 000 plus asphalt pad Comparable cost for smaller shed for City $80, 000 (1200 tons) Based on the above analysis, it appears that the cost for this building would be in the range of $75, 000 - $100, 000 depending on the final design, size and type of building desired. 5. OTHER OPTIONS A. Utilize Scott County to salt City streets This option is not feasible for the following reasons: • Scott County does not have adequate personnel or equipment to adequately perform this service. Additional personnel and equipment would need to be added. This is considered highly unlikely according to County maintenance staff. • Service levels would be reduced because the County would not do City streets until all County highways were done. B. Do not use salt. This option is unacceptable to the traveling public and Public Safety personnel for safety reasons. C. Use other de-icing alternatives. Currently, no cost effective alternatives are available to replace salt. D. Retain existing salt shed. The current salt shed is unacceptable for environmental reasons and within the next year or so new legislation will force municipalities to use salt buildings. • 6. SUMMARY Based on the need for salt and the current problems associated with . the existing storage facility, this report recommends constructing a new salt storage facility with all the adequate environmental concerns. Consideration should be given to including equipment storage areas (i. e. lean-to ' s) for the numerous pieces of equipment stored outside. Upcoming legislation will soon make it mandatory to provide good, environmentally safe salt storage facilities. Scott County has indicated that they cannot provide salting assistance and there currently is no other feasible de-icing material available. The report recommends drawing up plans and specifications in preparation of bidding out a new salt storage facility. 7 . REVISED MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorne `A/ DATE : October 4 , 1993 RE: Met Council / MWCC Sewer Agreement BACKGROUND: We had hoped to have a draft agreement to present to the City Council regarding the proposed Chaska Interceptor Sewer by now. Unfortunately, we ran into delays in getting the contract reviewed by the Metropolitan Waste Control Commission attorney, and now we are unable to reach agreement regarding the financing of the sewer. We still hope to work successfully with Met Council and MWCC staff to work up an agreement we can all recommend, but the agreement is not complete . Therefore, we are recommending that this matter be tabled again. This contract originally was considered a "rush" , since MWCC wanted to complete its design and begin work for the sewer line before winter. The negotiations have taken longer than anticipated, and the winter is nearly upon us . This has lessened the need for haste. Therefore, I am recommending that this matter simply be tabled indefinitely, rather than to the next meeting. We still hope to bring this back to the Council as soon as possible . ACTION REQUESTED: Move to take the Chaska Interceptor Agreement off the table, and table it again. [3 OMEMO] CONSENT -e. MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorney DATE: October i, 1993 RE: Met Council / MWCC Sewer Agreement BACKGROUND: We had hoped to have a draft agreement to present to the City Council regarding the proposed Chaska Interceptor Sewer by now. Unfortunately, we ran into delays in getting the contract reviewed by the Metropolitan Waste Control Commission attorney, and now we are unable to reach agreement regarding the financing of the sewer. We still hope to work successfully with Met Council and MWCC staff to work up an agreement we can all recommend, but the agreement is not complete . Therefore, we are recommending that this matter be tabled again until the next council meeting. ACTION REQUESTED: Move to take the Chaska Interceptor Agreement off the table, and table it again until the October 19th Council meeting. / 36 CONSENT Attached is a print out showing the division budget status as of 09/29/93 for 1993 based on data entered as of that date. There appears to be a few divisions running close to their budget. CITY OF SHAKOPEE EXPENSES BY DEPARTMENT CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 00 N/A 0 0 -13 0 11 MAYOR & COUNCIL 69,140 9,228 45,174 65 12 CITY ADMINISTRATOR 195,110 10,724 133,865 69 13 CITY CLERK 114,510 8,956 80,482 70 15 FINANCE 272,620 15,998 187,745 69 16 LEGAL COUNSEL 158,120 12,101 106,735 68 17 PLANNING 357,940 30,195 220,156 62 18 GENERAL GOVERNMENT BUILDINGS 116,450 8,149 82,925 71 31 POLICE 1,413,630 90,100 1,010,843 72 32 FIRE 805,820 53,982 179,035 22 33 INSPECTION-BLDG-PLMBG-HTG 165,804 11,988 107,270 65 41 ENGINEERING 342,720 22,224 199,094 58 42 STREET MAINTENANCE 688,710 22,353 425,437 62 44 SHOP 149,420 8,111 73,625 49 46 PARK MAINTENANCE 318,770 13,766 220,476 69 48 REFUSE COLLECTION 521,389 42,137 336,881 65 61 POOL 150,300 11,608 131,628 88 64 RECREATION 214,011 13,699 142,062 66 91 UNALLOCATED 51,380 9,509 33,402 65 TOTAL GENERAL FUND 6,105,844 394,828 3,716,822 61 17 PLANNING 360,860 21,228 225,658 63 TOTAL TRANSIT 360,860 21,228 225,658 63 12 CITY ADMINISTRATOR 64,870 1,787 38,100 59 TOTAL HRA 64,870 1,787 38,100 59 00 N/A 889,400 0 0 0 TOTAL CAPITAL EQUIP REVOLVING FUND 889,400 0 0 0 aaaa dH H E -1- 1 H H H H H H HH H HHHH 00 00 0 10 a •I O a N O. 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CO. 4.,1 a% co. a% .-4 0 en N Cr. c:4Z CO A a w w A 0 W 6 ; Z '.N7 H 0 U 0 HH6 cd H r H H A4 0 H `Q .a-7 3 .H-1 Cil z H Z H as C4 04 wg arn aEP. az E-+ d aw co 0 H x .4 c) A .-+ Cl) Al w A U H .7 in .7 .-4 to Cf 0 0 0 0 w 0 .-4 r-1 H N N cn M ...4 .7 CT U 0 .-1 .--1 M .7 .7 .7 n co co CT a H * # 1k ik ik * 1k * ik * * C.) Z A A A A A A A A A A A A z z z z z z z z z z z 0 A A A A A A A A A A A U W W k. W W Cr. W W W W W MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk Cr RE: November Regular Meeting Date DATE: September 30, 1993 INTRODUCTION: - The regular city election falls on the City Council's regular meeting date, November 2nd. City Council may wish to reschedule this meeting. BACKGROUND: The regular city election falls on the first Tuesday in November which is also the City Council's regular meeting date. The meeting may not begin until 8: 00 P.M. , according to state law. City Council must meet to canvass the votes from the city election within two days after the election. City Code, Section 2 . 02 provides that "The Council may, by resolution adopted not less than one (1) week prior thereto, change its regular time of meeting. " (City Council met on Wednesday, November 6, 1991, at 7: 00 P.M. , after the 1991 city election. ) ALTERNATIVES: 1. Meet on November 2nd, at 8: 00 P.M. and again sometime within the following two days to canvass the ballots. 2 . Meet on November 3rd, at 7: 00 P.M. 3 . Meet on November 4th, at 7: 00 P.M. (This is a regular meeting date for the Planning Commission. ) RECOMMENDATION: If Council desires to hold their regular meeting on a date other than November 2nd, direct staff to prepare the appropriate resolution changing its regular time of meeting for November, 1993 . If Council desires to hold their regular meeting on November 2nd at 8: 00 P.M. , select the time for canvassing the ballots. ' 0106 ' MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointment of Election Judges DATE: September 22, 1993 INTRODUCTION AND BACKGROUND: It is appropriate, at this time, to appoint election judges for the upcoming November 2nd City Election. Attached is Resolution No. 3870 for Council consideration. All judges have been contacted, agree to serving, and agree to attend the required election judges' training. The compensation established in the resolution includes a $0.25/hour increase over that paid since 1991. I have also budgeted a $0. 50/hour increase for 1994, which will bring Shakopee up to that paid by neighboring cities. RECOMMENDED ACTION: Offer Resolution No. 3870, A Resolution Appointing Judges of Election and Establishing Compensation, and move its adoption. RESOLUTION NO. 3870 A RESOLUTION APPOINTING JUDGES OF ELECTION, AND ESTABLISHING COMPENSATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that : 1 . The following persons are hereby appointed Judges of Election for the November 2, 1993 City Election for the six polling precincts with the City of Shakopee designated in Resolution No. 3646, adopted August 18, 1992 : FIRST PRECINCT: Regular Judges Dorothy Breimhorst Winnie Anderson, Chair Ruth O'Reilly Marie Kocks SECOND PRECINCT: Regular Judges Ethel Schneider Susan Stolarcek, Chair Bob Neiters Eugene Pexa Dolores Hartmann Rose Schleper THIRD PRECINCT: Regular Judges Vickie Geis Maetta Jurewicz, Chair Darlene Meuwissen Lorraine Dressen Lenore Johnson FOURTH PRECINCT AND SIXTH PRECINCT: Regular Judges Lillian Weinandt, Chair Marge Bischoff Edna Wangerin Muriel Koskovich FIFTH PRECINCT: Carol Link Regular Judges Joan Hart Virgilla Geske, Chair 2 . The Election Judges shall be compensated for their work at the rate o $ 0hour and thethe ratehofr$5r00nof the per hourElection Judges shall becompensated at 3 . The proper officials be and hereby are authorized and directed to do and perform all acts necessary to carry out the terms, intents, and purposes of this Resolution. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 5th day of October, 1993 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CCP' 17 MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attornei4k/ DATE: September 22 , 1993 RE: Downtown Streetscape Project - Phase II BACKGROUND: At the September 21, 1993 , City Council meeting, the Council approved, by a 3 to 1 vote, Resolution No. 3865, an improvement and preparation of plans and specifications for Phase II of the Downtown Streetscape Project . A number of factors combined to lull staff into missing the fact that, under Minn. Stat . Sec . 429 . 031, this project had to be ordered by a four-fifths vote. The statute does not require a new public hearing prior to reconsidering this matter. Therefore staff is bringing this matter back to the City Council to determine whether it will pass by the required majority. ACTION REQUESTED: Offer Resolution No. 3865, a resolution ordering an improvement and the preparation of plans and specifications for the Downtown Streetscape Project - Phase II, Project No. 1993-12 , and move its adoption. [17MEMO] :t. ..7'77.:',"tj/ :- ._,,,t..-s. y:.a.t.-441#."....,7, m'•a '11‘144% !t. "- -4'1'64: 9...!°:,.7' 01060111 L -'..::'-..-,:;7'..'" _:,v... j;} _z :+m-saWqr-. ! ,..car. rn. � �'l-' ,�, �J .x-s a'��'s�, .m�-� �. � ;'+"�,w. r`t'' ♦-.. X '{. L .' 9.d� ii�+w ., r. 1. - ✓.- . ..<)..--e* --..4 ' •'.aa�.:� Yr s L .. RESOLUTION NO. 3865 `1 A Resolution Ordering An Improvement And 361 .41 The Preparation Of Plans And Specifications For The Downtown Streetscape Project - Phase II A Project No. 1993-12 h, l 'WHEREAS,Resolution No.3838 adopted on August 3, 1993,fixed a date for Council hearing on the proposed improvement of Downtown Streetscape - Phase II which consists of complete reconstruction of 1st Avenue bewteen Holmes Street and Spencer Street including street, sewer, water, storm sewer and streetscape improvements; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 21st day of September, 1993, at which all persons desiring to be heard were given an opportunity to be heard. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CTI Y OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: IComplete reconstruction of 1st Avenue between Holmes Street and 1 Lewis Street including street, sewer, watermain, storm sewer and streetscape improvements. 2. David E. Hutton, Public Works Director is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993. 46- ifir.-44,--1Mayor of of Shakopee ATTEST: City Clerk Appro ed as to form: City Attorney (/ 1 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director i SUBJECT: Minnesota Street/Dakota Street/Alley Project No. 1993-5 DATE: September 30, 1993 INTRODUCTION: Staff is requesting City Council authorization to set a public hearing to consider the special assessments for the Minnesota Street/Dakota Street/Alley, Project No. 1993-5. BACKGROUND: The Minnesota/Dakota/Alley Project is essentially completed and all project costs have been identified. This project consists of the following: • Upgrading Minnesota Street from 7th Avenue north to the alley by adding pavement, curb & gutter and storm sewer. • Reconstructing Dakota Street, from 7th Avenue north to the alley. • Upgrading the alley north of 7th Avenue between Market Street and west of Dakota Street by adding pavement and storm sewer. The final project costs are $73,824.85, which consists of construction costs totalling $52,465.24 and engineering/administrative costs totalling $21,359.61. The original feasibility report had estimated the total project costs at $71,700.00. The gravel street segments that were upgraded as part of this project (Minnesota Street and the alley) will be assessed 100% and the paved segment that was reconstructed (Dakota Street) will be assessed 25%. Based on those criteria, the total amount proposed to be assessed is$35,043.69. Prior to levying any assessments on this project a public hearing must be held. Special assessments must be certified to Scott County by November 30, 1993 in order to include them in the 1994 property taxes. Attached is Resolution No. 3872, which declares the cost to be assessed. Because November 2, 1993 is an election night, the date for the public hearing in the resolution has been left blank for Council to determine. ALTERNATIVES: 1. Adopt Resolution No. 3872 2. Deny Resolution No. 3872. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3872, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for the Alley Located Between Market Street and Outlot A of Eastview Addition(Blocks 309, 314 and 317 of Wermerskirchen's Addition) and Minnesota Street/Dakota Street from 7th Avenue North to the Alley, Project No. 1993-5 and move its adoption. DEH/pmp MEM 3872 RESOLUTION NO. 3872 A Resolution Declaring The Cost To Be Assessed And Ordering The Preparation Of Proposed Assessments For The Alley Located Between Market Street And Outlot A Of Eastview Addition (Block 309, 314 And 317 Of Wermerskirchen's Addition) And Minnesota Street/Dakota Street From 7th Avenue North To The Alley Project No. 1993-5 WHEREAS, a contract has been let for the improvement of: the alley located between Market Street and Outlot A of Eastview Addition (Block 309, 314 and 317 of Wermerskirchen's Addition) and Minnesota Street/Dakota Street from 7th Avenue north to the alley and the contract price for such improvements is $52,465.24, and the expenses incurred or to be incurred in the making of such improvements amounts to $21,359.61, so that the total cost of the improvements will be $73,824.85. Of this cost the City of Shakopee will pay $38,781.26 as its share of the cost and the Shakopee Public Utilities Commission will pay $ -0- as its share of the cost. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $35.043.69. 2. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected. without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment. notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the day of , 1993, in the Council Chambers of City Hall at P.M. or thereafter. to pass upon such proposed assessments and at such time and lace vill begiven an opportunity all persons be heard with referencer� perty affected by such improvements and proposed assessments to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in session of the City Council of the City of Shakopee, Minnesota. held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 1yc MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director (9 SUBJECT: 1993 Sidewalk Replacement Program Project No. 1993-11 DATE: September 30, 1993 INTRODUCTION: Staff is requesting City Council authorization to hold a public hearing to consider the special assessments for the 1993 Sidewalk Replacement Project. BACKGROUND: The 1993 Sidewalk Replacement Project is essentially completed and all project costs have been identified. This project consists of removing and replacing defective sidewalk slabs throughout various areas of Shakopee. According the Shakopee City Code, 50% of the costs for replacing the sidewalk will be assessed to the abutting property owner and 50% of the costs will be paid for by the General City Funds. The final project costs are $26,986.79, which consists of construction costs totalling $23,951.48 and engineering/administrative costs totalling $3,035.31. Prior to levying assessments on this project a public hearing must be held. Special assessments must be certified to Scott County by November 30, 1993 in order to include them in the 1994 property taxes. Attached is Resolution No. 3873, which declares the cost to be assessed. Because November 2, 1993 is election night, the date for the public hearing in the resolution has been left blank for the City Council to determine. ALTERNATIVES: 1. Adopt Resolution No. 3873. 2. Deny Resolution No. 3873. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No, 3873, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for the 1993 Sidewalk Replacement Program, Project No. 1993-11 and move its adoption. DEH/pmp MEM3873 RESOLUTION NO. 3873 A Resolution Declaring The Cost To Be Assessed And Ordering The Preparation Of Proposed Assessments For The 1993 Sidewalk Replacement Program Project No. 1993-11 WHEREAS, a contract has been let for the improvement of: the 1993 Sidewalk Replacement Program and the contract price for such improvements is $23,951.48, and the expenses incurred or to be incurred in the making of such improvements amounts to $3,035.31, so that the total cost of the improvements will be $26,986.79. Of this cost the City of Shakopee will pay $18,247.04 as its share of the cost. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $8,739.75. 2. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected,without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the day of , 1993, in the Council Chambers of City Hall at P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CONSENT TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Canceling Debt Service Levies For 1993/94 DATE: September 28, 1993 Introduction Resolution No. 3871 cancels debt service levies and transfers funds from the General Fund in lieu of the levies. Background Attached is Resolution No. 3871 canceling service levies for payable in 1994 and making an irrevocable transfer from the General Fund to various debt service funds in 1993 in lieu of the 1993/94 debt service levy. This is the same course of action Council took last year. The actual tax levy for the transferred amount would be made as a General Fund tax levy for pay 1994 to replace the funds transferred out of the general fund in 1993. The General Fund budget would show a surplus in 1994 to the extend that the "debt service levy" would be greater that the actual General Fund 1994 Budget deficit. Alternatives 1. Adopt Resolution No. 3871. 2. Levy taxes as debt service levy for 1993/94 as opposed to general fund levy. Recommendation Alternative number 1. Action Offer Resolution No. 3871 A Resolution Canceling Debt Service Levies For 1993/94, and move its adoption. RESOLUTION NO. 3871 A RESOLUTION CANCELING DEBT SERVICE LEVIES FOR 1993/94 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following debt service levies are canceled: 1986A Improvement Bonds $ 36,114 1986B Improvement Bonds 33,839 1987A Improvement Bonds 16,77979 1988A Improvement Bonds 116,684 1990A Improvement Bonds 13,172 1991A Improvement Bonds 33,629 1992A Improvement Bonds BE IT FURTHER RESOLVED, that the following irrevocable transfers are made from the General Fund to the respective debt service funds in 1993: 1986A Improvement Bonds $ 36,114 1986E Improvement Bonds 33,839 1987A Improvement Bonds 779 1988A Improvement Bonds 16,684 1990A Improvement Bonds 136,465 1991A Improvement Bonds 13,172 1992A Improvement Bonds 33,629 BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993. Mayor of the City of Shakopee ATTEST: Approved as to form City Clerk City Attorney 4 14 -( CO MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL 4)41 FROM: Karen Marty, City Attorn DATE : September 30, 1993 RE: Reassessment of Second Avenue Property BACKGROUND: As you know, various property owners in the Second Avenue project appealed their special assessments . For some of these properties the City Council agreed to a lower assessment; for some others a court ordered a lower assessment . Under Minn. Stat . Sec . 429 . 071, Subd. 2 , an assessment can be lowered only by a reassessment, which must follow the notice and hearing procedures used for the original assessment . The property owner identified on Exhibit A has signed a Waiver of the notice and hearing, so that Council may act more quickly to reassess her property. ACTION REQUESTED: Offer Resolution No. 3875, a Resolution reassessing certain property, and move its adoption. RESOLUTION NO. 3875 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, REASSESSING CERTAIN PROPERTY. WHEREAS, on November 17, 1992 , the City Council adopted Resolution No. 3703 , levying special assessments against properties benefitted by the construction and improvement of Second Avenue between Sommerville and Naumkeag, and various cross streets, in a project known as Project No. 1991-3 ; and WHEREAS, certain property owners appealed their assessments as excessive; and WHEREAS, some of the assessments have been determined to be excessive, and others have been set aside by a court of competent jurisdiction; and WHEREAS, under Minn. Stat . Sec . 429 . 071, Subd. 2, reassessment requires notice and a public hearing as provided for the original assessment; and WHEREAS, the property owner identified on Exhibit A has waived the reassessment hearing and appeal, and has requested the City Council to reassess her property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the parcel of property identified in the Waiver of Reassessment Hearing and Appeal attached hereto and incorporated herein as Exhibit A is hereby reassessed at the amount underlined in said Waiver. That all other parts of Resolution No. 3703 shall continue in effect . Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: .� �7 City Attorney („/ WAIVER OF REASSESSMENT HEARING AND APPEAL I am Francis Preslicka, and I own property identified as Parcel No. 27-004037 . This property was the subject of improvements and special assessments under Minn. Stat . Chapter 429 . I appealed my assessments . This assessment was either determinedy a jurisdiction, to be excessive or was set aside and a new assessmentborderedrof not competentto exceed $1367 . 61 . I am requesting the City Council to find that the assessment in excess of $1367 . 61 is excessive. I waive notice and hearing as provided for the original assessment as follows : Ito levying specifically waive the right to a public hearing prior of the reassessment on my property. I further voluntarily waive all rights to appeal this reassessment under Minn. Stat . Sec. 429 . 071, Subd. 2 . I understand that by signing below I waive the right to appeal and later challenge the amount of the special assessment . Dated this' day of St -reR , 199 3 12a�c-P-Q/ State of Minnesota ) ss . County of Sc6-61': ) , 199 .3 , before me On this a�l— day of �.., �L� who, personally appeared f r3 es PK e S !r , being duly sworn, did say that this instrument was executed as his, her, or their free act and deed. j NOTARY PUBLIC JUDITH S. COX [16MEMO] asp". PU3LIC—ti NNESOTa i SCOTT COUNTY {^ •• MY COMMISSION EX?;RES 6-1G•S5 13-10 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Special Meeting For Bond Sale DATE: October 5, 1993 Introduction A sale date for the 1993 improvement bonds needs to be set. Background The sale date for the next improvement bond issue is tentatively set for 11/16/93 which is a regular Tuesday meeting. There are several other issues set for sale early that week. Alternatively, Springsted is suggesting that a special meeting on Thursday 11/18 be held instead to sell the bonds. This may be advantageous to the city due to less competition on that day (18th) . A special meeting was set for the last bond sale and similarly the suggestion is for a 5:00 meeting for 15 minutes if Council so desires. Alternatives 1. Set sale date for 11/16/93. 2. Set sale date for 11/18/93. Recommendation The sale can be set for either day. If Council wants to have another brief meeting on 11/18, there is the possibility of saving money by getting a lower interest rate due to less competition. Action Move to set the sale date for the 1993 Improvement bonds on November 18, 1993 and have a council special meeting at 5:00pm. tS C , A Business Conference-Call, Inc. Now there's a better way to meet over the phone! 1 107 Hazeltine Blvd. 1612)448-9410 Suite 307 1-800-448-9410 Chaska,Mn. 55318 September 29, 1993 Mr. Barry Stock Shakopee City Hall 129 Holmes Street South Shakopee, MN 55379 Dear Barry: My business partner and I are again considering moving our business, which now employs a total of 33 people, to Shakopee. One of the building sites we are interested in is owned by the City of Shakopee. We had expressed an interest in this property 18 months ago, but for various reasons did not go forward with the move at that time. As before, the property we are interested in is located east of and adjacent to the library. It is officially known as "Registered Land Survey 135, Tract A." We would like to know if the City of Shakopee is interested in selling this property; if so, what the asking price would be and what, if any, restrictions or special requirements would apply to this location (type or architectural design of building, etc.). Thank you for bringing this to the attention of the City Council; we look forward to their reply. I may be reached at 448-9985 if there are any questions. S. cerely, II /L , 641-ez------ Daniel L. Barber Vice President/Owner DLB:cg A I 1.• r(----1-->.• Y .i.1 5b 71 1 li , _ II . , : 1 \ " t..dIII s 1 ;i I I 4‘1 NI . I ;Y 4 1 I 1 • 1 ...„ '-'i 0 I I V>-- 4r) : 14(N,s ....z. 1 1 y; i i , I . / i i ,-,....- , , ------ .--- , -4 , c..2.4.r.: 1 r,... I ; rV; _ 4.1-t‘' 1 . eit • . -——--.--. - t N . \ - - - 0 . I . . .::,... LA lt ...-.3 ''.. 1 t------ IIr 1 I. . 1 i ......1 .....s. -•-•') --1NM -- I 0,, ccrustekville d--- Cs".. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: TIF Refunding Bonds DATE: October 5, 1993 Introduction__ Springsted, Inc. is asking whether the city wants to refund the 1984 Special Obligation TIF Refunding Bonds. Timing is important if a refunding issue is to be sold with the 1993 improvement issue being sold in November in order to save on issuance costs. Background The city (HRA) originally issued bonds to fund the KMart warehouse project. There were special obligation bonds paid only by the of revenues from the project. In 1984, the original bonds were refunding by issuing new bonds to pay off the old bonds. The purpose was to save money because the new bonds were at a lower interest rate. The question has come up again because of the drop in interest rates. Springsted is estimating a present value savings of $131,070 if the city issues taxable GO refunding bonds or $117,777 if the city issues taxable revenue refunding bonds. The rate on the current bonds is 10.25-10.75% or a net interest cost of 10.63 compared to an estimated 5.06 or 5.40% respectively for new bonds. If council will recall, during the track assessment reduction deliberations, bond counsel mentioned that a judge may feel that the city is obligated to pay off the bonds if the track did not pay its taxes because of the money already collected from track taxes and the amount in the trust account. This is despite the special obligation legal status of the bonds. This being the case, Council may want to consider either issuing GO refunding bonds (cheaper and less complicated) or simply paying off the old bonds ($1,670,000.00 on 2/1/94) . Since the proposed bonds are taxable, staff has no concerns about arbitrage or volume limits. Alternatives 1. Refund 1984 SO TIF bonds with SO TIF bonds. 2. Refund 1984 SO TIF bonds with GO TIF bonds. 3. Pay off 1984 SO TIF bonds using an additional $1,400,000 out of the TIF trust fund sooner than scheduled. 4. Status Quo. Recommendation Staff recommends alternative 2 or 3 depending on Councils plans for the expenditure of TIF trust funds (community center?) . Action Discuss and give staff direction.