HomeMy WebLinkAbout05/04/1993 1
MEMO TO: Honorable Mayor and City Council
FROM: Dennis R. Kraft, City Administrator
RE: Non-Agenda Informational Items
DATE: April 30, 1993
1 . Attached is correspondence from the Mayor to Jon Albinson
requesting an opportunity to meet with him to discuss proposed
land acquisitions .
2 . Attached is a Legislative Update for Opt-Out Transit by George
Bentley.
3 . Attached is the May Business Update from City Hall .
4 . Attached is the calendar of Upcoming Meetings for May.
5 . Attached is information regarding the League of Minnesota
Cities 1993 Annual Conference. If you plan on attending
please contact Toni to make reservations .
6 . Attached are the May 6, 1993 agendas for the Planning
Commission and Board of Adjustment & Appeals meetings .
7 . Attached is the Police Newsletter for Council review.
8 . Attached are the unofficial minutes of the April 21, 1993
meeting of the Community Development Commission.
9 . Attached is a memorandum from the Assistant City Administrator
regarding pool improvements.
10 . Attached is a memorandum from the Assistant City Administrator
regarding architectural services for the proposed Community
Center.
11 . Attached is correspondence from Mayor Bob Roepke, Chaska
congratulating the City on our new City Hall .
12 . Attached are the unofficial minutes of the April 26, 1993
meetings of the Shakopee Cable Commission and Public Access
Corporation.
13 . Attached is a memorandum from the Public Works Director
regarding Trunk Highway 300 .
14 . Attached is a memorandum from the Public Works Director
regarding Prior Lake - Spring Lake Outlet .
15 . Attached is correspondence from MnDOT regarding the City' s
cost share for the C.S .A.H. 17 & C.R. 83 intersections with
proposed T.H. 101 . The City' s cost share has been decreased
from $822, 946 . 69 to $610, 442 . 39 .
16 . Attached are the unapproved minutes of the April 22 , 1993
meeting of the Planning Commission.
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CITY OF SHAKOPEE ,.-->,
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INCORPORATED 1870 /
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129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 7
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April 19, 1993
Jon Albinson
Valley Green Business Park
•
5278 South Valley Industrial Blvd.
Shakopee, MN 55379
Dear Mr. Albinson:
Valley Green Business Park has served to be a tremendous asset
to the Shakopee community. On behalf of Valley Green Business Park
you have exhibited consistent support for the development of
Shakopee to its greatest potential .
The City of Shakopee has taken a pro-active position in
providing cost effective quality services to our residents and
business community. I would like to entertain the possibility of
- working with Valley Green Business Park to secure acquisition of
property located in the vicinity of the Eagle Creek Thrift Shop at
the intersection of County Road 83 and County Road 16 . The City
finds it desirous to investigate the possibility of acquiring
property in this area for the construction of a fire station. We
expect the need to acquire a site encompassing approximately 5
acres .
In the spirit of cooperation and public private partnership,
we would be willing to entertain fee acquisition of the property or
some other creative approach to acquisition. I would like to
request the opportunity to meet with you to discuss in greater
detail possible creative financial alternatives to facilitate our
proposed land acquisitions.
Barry Stock, Assistant City Administrator will be contacting
you shortly to set up a meeting to discuss this issue in greater
detail .
Sincerely,
L
Gary L. L ure t
Mayor
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
April 21, 1993
LEGI SLAT IVE UPDATE
FOR OPT—OUT TRANSIT
By George Bentley
The legislative session only has a few more weeks to go, and legislators are
burning the late-night oil to get their work completed. Numerous transit-
related bills are in various stages of the legislative process, and in this
volume of Legislative Update I will review their status.
FUNDING
In the Senate there is one vehicle still alive, although barely, for
transportation and transit funding. S.F. 1251 (Langseth) includes a 5 cent
per gallon gas tax increase, annual indexing of the gas tax for inflation, an
increase of the Motor Vehicle Excise Tax (MVET) by 1/2 percent (from 6 1/2% to
7%), and an increased appropriation for transit, made possible by transferring
27 percent of the state's share of MVET from the general fund to the transit
assistance fund.
S.F. 1251 provides the RTB with $99,615,000 in state funding during the '94-
'95 biennium. This compares with $71,260,000 in the Governor's recommended
budget, and $55,759,000 in state funding during the current biennium.
This bill stipulates that of these funds the RTB must appropriate $20,850,000
for the first year and $22,850,000 for the second year to the MTC. The RTB
may not reduce this appropriation. It also stipulates that $13,800,000 for
the first year and $15,500,000 for the second year are earmarked for Metro
Mobility, and the RTB may not spend any more than this for Metro Mobility.
The remaining $26,615,000 for the biennium is available for non-MTC regular
route service, community based service and RTB agency costs. There are no
funds available in this bill for light rail transit (LRT).
This bill passed out of the Senate Finance Committee on 4/14/93 on an 11-8
vote, and was heard by the Senate Tax Committee on 4/19/93 and 4/20/93. On
Tuesday the 20th the Senate Tax Committee voted on S.F 1251. Initially, there
were enough votes on the committee to pass the bill, but an amendment to place
a moratorium on I-35W construction for one year was added on a narrow vote by
Sen. Linda Beglin (DFL-Mpls. ). With this amendment, all of the I-R support
for the bill evaporated, and the bill itself was defeated on a 14-8 vote.
Legislative Update - Page 2
However, S.F. 1251 may yet be alive. The Senate Tax Committee chair, Sen Doug
Johnson (DFL-Cook), would like to see this bill pass out of his committee so
the House will potentially move on a similar measure. An additional hearing
on the bill is scheduled for today, 4/21/93, and some arm twisting is expected
prior to that committee meeting. Unless the Beglin amendment can be modified
or removed it is unlikely this bill will progress any further this year.
The House has no bill at the present time to raise new revenues for transit or
transportation. The House appropriations bill, H.F. 1709 contains the
Governor's recommended budget for the RTB in the '94-'95 biennium of
$71,260,000. This amount will allow the RTB to continue its current level of
service with just over $1 million available to begin implementing Vision for
Transit.
Of this $71,260,000 contained in H.F. 1709 for the RTB, $18,330,000 the first
year and $16,130,000 the second year are for regular route service (the MTC is
not stipulated), and $13,800,000 the first year and $15,500,000 the second
year are for Metro Mobility. The remaining $7,500,000 is available for
community based service and RTB agency costs.
This House appropriations bill also contains a $200,000 appropriation for LRT
from the general fund to match federal funds for planning and design. This
appropriation is contingent on Hennepin County providing $400,000 and Ramsey
County providing $200,000 to the Commissioner of Transportation, which when
coupled with the state's $200,000 appropriation would make up the $800,000
(20%) match for $3.2 million in federal funds.
H.F. 1709 was heard in the House Ways and Means Committee on 4/19/93 and was
passed on to the floor.
OUTWOK: On the outside chance that S.F. 1251 is reconsidered in the Senate
Tax Committee, there may be movement toward a similar bill in the House. This
is critical because a tax bill must be passed by the House floor before it can
be taken up on the Senate Floor. What will the Governor do with this bill if
should reach his desk? No one is quite sure, but so far the Governor has not
used the word "veto" when talking about this measure.
If the Senate Tax Committee can not reconsider S.F. 1251 there will have to be
another appropriations bill put together, because this is the only
transportation and transit appropriations bill in the Senate. Ultimately, a
conference committee will have to iron out variations between the House bill
and a potential Senate bill.
Legislative Update - Page 3
GOVERNANCE
Of the numerous metro governance bills being considered in the House, only one
made the deadline for policy committee bills. H.F. 1090 (Pugh) was amended
and passed out of the Local Government and Metropolitan Affairs Committee, and
was re-referred to the Government Operations and Gaming Committee where it was
killed on 4/7/93.
Another bill, H.F. 1588 (Orfield), which establishes a 15 member state
advisory council on metropolitan governance to advise the legislature, passed
out of the Local Government and Metropolitan Affairs Committee the week of
4/12/93. This bill was kept alive by adding a small appropriation (which will
be removed later), making it an appropriation bill. It will be heard by the
House Government Operations and Gaming Committee the week of 4/19/93, where it
is expected to pass.
The advisory council established by H.F. 1588 is intended to review all
aspects of metropolitan governance, including the Metropolitan Council,
metropolitan agencies, and ". . .the local governmental units." Transit
governance will certainly be at the top of the list of discussion topics for
this advisory council. Membership of this advisory council will be fifteen
people; six legislators (three from the House and three from the Senate), four
members of the public appointed by the Legislature (two by the House and two
by the Senate), and five members of the public appointed by the Governor.
In the Senate, S.F. 1454 (Flynn) is the companion bill to H.F. 1588. S.F.
1454 was amended to S.F. 414 (Flynn), which is the light rail transit
governance proposal identical to last year's bill, and S.F. 414 passed on the
Senate floor on 4/19/93.
S.F. 1127 (Flynn) is on the Senate floor awaiting action, but is not expected
to be acted on. This bill is the Metropolitan Council bill, which eliminates
the RTB board and the MTC commission but retains the agencies.
OUTLOOK: The advisory council bills are expected to be the governance bills
passed this session. Opt-out transit needs to watch this advisory council
very closely, since it is likely opt-out will one of the discussion topics of
the council.
OTHER TRANSIT-RELATED LEGISLATION
S.F. 1262 (Anderson) and H.F. 451 (Mahon) would create an MTC police force,
would ensure compliance with Post Board training requirements and allow access
to police and criminal history networks and data. This bill is considered
necessary by the MTC because their existing transit police force is made up of
officers from various metropolitan area police departments who work part time
for the MTC. These other police departments are concerned about liability
since the officers working for the MTC currently exercise their police powers
through their local police departments and not the MTC.
Legislative Update - Page 4
This MTC police force bill will allow the MTC to grant police powers on their
own. S.F. 1262 is awaiting action on the Senate floor. H.F. 451 passed out
of the House Transportation and Transit Committee on 4/16/93, and is scheduled
to be heard in the House Government Operations and Gaming Committee the week
of 4/19/93. If this bill reaches the Governor's desk, he is expected to sign
it.
S.F. 1290 (Riveness) and H.F. 1310 (Mahon) permit the cities of Bloomington,
Edina, Richfield, Eden Prairie, Minnetonka, Plymouth and Maple Grove to
establish Transportation Demand Management (TDM) programs through local
ordinances. An I-494 Task Force, comprised of local government and business
interests, has been working on TDM strategies for several years, and this
legislation is seen as necessary to allow TDM ordinances in statutory cities.
S.F. 1290 passed out of the Senate Property Tax Division the week of 4/12/93,
after previously passing out of the Senate Metropolitan Affairs Committee.
H.F. 1310 passed out of the House Transportation and Transit Committee on
4/14/93. Both bills are expected to pass.
S.F. 563 (Vickerman) and H.F. 658 (Wejcman) establish a $500 penalty for
fraudulent paratransit certification by doctors. Both bills are awaiting
floor action.
S.F. 1228 (Ranum) and H.F. 1169 (Jefferson) would require the MTC to gain
approval from the Minneapolis Park Board before operating on parkways, would
create a committee to establish guidelines, and would grandfather in existing
service. Both bills are awaiting floor action.
S.F. 742 (Anderson) is a no fault insurance bill, with a provision requiring
extension of no fault to accidents with transit vehicles. This a positive
bill for transit since it would reduce the amount paid out in accident claims.
A companion bill, H.F. 795 (Jennings), does not contain the transit provision,
and if passed in current form these bills would have to go to conference
committee. Both bills are awaiting floor action.
S.F. 1142 (Flynn) and H.F. 1122 (Garcia) are the RTB policy bills. They
include granting the right-of-way to buses entering the right lane of traffic,
prohibit parking in transit stops marked with the handicapped symbol, and the
extension to public transit of priority fuel use during a fuel emergency.
Both bills are awaiting floor action.
S.F. 811 (Riveness) and H.F. 1125 (Mahon) create a high speed bus study, in
essence looking at the possibility of using buses like LRT on area freeways,
coupled with stations and feeder systems. S.F. 811 is awaiting floor action,
and H.F. 1125 will be heard the week of 4/19/93 in the House Infrastructure
Finance Committee.
S.F. 1081 (Pogemiller) and H.F. 1376 (Carruthers) are the Metropolitan Council
redistricting bills. They make significant changes in Met Council districts,
based on the 1990 census, and in turn effect RTB Board districts. Both bills
have passed out of committee and are awaiting floor action.
Legislative Update - page 5
The so-called Orfield Transportation Bill has been significantly watered down,
and is no longer considered onerous to south and west suburban interests.
Basically what is left of the bill is a requirement that the non-transit
portion of the Metropolitan Council's transportation policy plan determines
whether highway projects can be better met through transit improvements. S.F.
474 (Pappas) and H.F. 623 (Orfield) are awaiting floor action.
S.F. 269 (Cohen) and H.F. 1720 (Jefferson) require that the next MTC
Commission at-large appointment be filled by a disabled user of transit
services. Both bills are awaiting floor action.
The following bills were either defeated or are otherwise no longer alive:
S.F. 147 (Cohen) - would have raised the MTC tort liability limits.
S.F. 1055 (Metzen) - would have established a paratransit demonstration
project in Dakota County (this was the so-called DARTS bill).
S.F. 517 (Mondale) - would have established a state-wide paratransit
commission.
H.F. 653 (Kelso) - would have reopened the opt-out law and allowed new
communities to opt-out.
Of additional interest, it appears the Legislature will approve $5.9 million
in state bonding for the Bloomington Ferry Bridge. This will provide enough
state matching funds to receive the necessary federal funds to complete the
bridge itself. Proponents were seeking an additional $14 million in state
bonding to complete Hennepin County Rd. 18 from the bridge to I-494, and to
complete some of the bridge access roads, however it now appears that Hennepin
County may have to find these funds through their own budget. The Shakopee
By-pass is expected to be completed on schedule.
Funding to begin work on Hwy. 212 may be tied up for some time if the Langseth
transportation funding bill dies. MnDot is refusing to release its list of
projects to be delayed, if adequate funding is not made available, until after
the session is over for fear some legislators would accuse them of trying to
sway votes.
There is no money in any funding bills for I-35W or I-494 construction,
although MnDot could proceed with the temporary restriping of I-35W to create
a third lane (probably HOV) from Burnsville to the intersection with I-494.
There will be no funding this year for LRT construction.
Legislative Update - Page 6
As you can see, there has been a great deal of activity in transit and
transportation areas this session. Please let me know if you would like
information about a particular bill, or if you have any questions.' I can be
reached at 937-3502 (office) or at 949-2681 (home). Please feel free to call
me at any time. Thank you.
+3
BUSINESS UPDATE FROM CITY HALL
Vol. 7 No. 5
Dear Chamber Member: May 1, 1993
Administration Building
On Tuesday, April 6, 1993 the Shakopee City Council Building activity during the first quarter of 1993 was
authorized the appropriate City officials to prepare a up 38% compared to 1992 first quarter. New
bond referendum to include a community center with residential construction was up 41%. City staff expects
detached ice arena, fire station and three fire trucks. residential building activity to continue strong through
Council also directed staff to prepare a bond the remainder of this year.
referendum for the earliest date possible.
On April 20, 1993 the Shakopee City Council selected City Clerk
to remove the three fire trucks from the referendum
question. Council also directed the City's Financial On April 6th, City Council appointed Steve Clay and
Advisor to prepare an analysis to determine what size Richard Marks to the 1993 Board of Review. The
referendum could be supported by a $90.00 a year tax Board of Review will meet on May 11th at 7:00 P.M.
levy on a $80,000 residential unit in Shakopee. At this in the Council Chambers.
time, City Council has not decided on the exact amount
of bonds to include on the referendum for funding the On April 20th, City Council denied a tattoo license for
proposed facilities. Council has also not decided on the Wild Side Tattoo; approved a massage canter license
nature of the facilities to be included in the proposed for Today's Concept and approved four premises
community center. It is Council's intent to create a permits for the sale of pull-tabs for the VFW.
committee to evaluate what elements should be included
in the proposed community center if the referendum Community Development
passes. The community survey completed in 1992 will
also be used to determine what building components The Community Development Commission is in the
should be included in the initial facility. It should be process of reviewing the Downtown Rehab Grant
noted that the survey conducted last year did show a Program Guidelines. It is expected that the
high level of support for a recreation/lap swim pool, Community Development Commission may amend the
meeting rooms, senior citizen space and gymnasium. guidelines to require program applicants to utilize an
architect in developing their building improvements.
On May 4, 1993 City Council is expected to finalize the Costs associated with architectural expenses are eligible
size of the General Obligation Bond issue. If Council for reimbursement under the program guidelines. The
takes action accordingly, a referendum will be Community Development Commission will also be
scheduled for Tuesday, June 22, 1993. The site for considering utilizing an architect to complete block face
proposed community center would be located on the vignettes for several blocks in the downtown area.
property that the City is acquiring south of the high These vignettes will illustrate the historic rehabilitation
school. potential for each block face.
Park and Recreation
On April 20, 1993 the Shakopee City Council approved The Planning Commission also set Thursday May 20th
the bid submitted by Kuechle Construction for the as the date for a special meeting of the Planning
Tahpah Park Concession Stand Remodeling Project. Commission to discuss the proposed update of the
This project is expected to begin construction in early Shakopee Zoning Ordinance.
May. With completion scheduled for August.
Police
Planning
On April 1st and 2nd Officer Barney Clark participated
On March 23, 1993 the Planning Commission also in a 27 hour radiothon on KCHK radio, and sponsored
recommended to the City Council the approval of the by Scott County Child Abuse Prevention Council.
final plat for Prairie Estates 3rd Addition, located Their goal was to raise funding for child abuse
north of Vierling Drive and south of 11th Avenue. prevention programs. Last year the radiothon raised
This is the third phase of the development and it $1,500; this year the radiothon raised $5.000!
contains 14 lots and one 6 acre outlot.
At the April 8, 1993, meeting of the Board of Public Works\Engineering
Adjustment and Appeals, the Board approved two
variance requests. The first request was for variance With the arrival of Spring, the Engineering
to the regulations regarding acceptable building Department is busy preparing for the upcoming
materials for a portion of the new malt tower at Rahr construction season.
Malting Company. The second request was for a 4
stall variance to the number of parking stalls required Projects currently under construction are:
for a new Kentucky Fried Chicken restaurant proposed 12th Avenue Sewer & Watermain, Milwaukee Manor
to be located at 837 East 1st Avenue. and Meadows 8th Addition.
At their meeting on April 8, 1993, the Shakopee Construction is expected to start-up soon on projects
Planning Commission approved two Conditional Use that were not completed last fall: Apgar Street
Permits. The first was an application from Kentucky Project, Minnesota Valley 7th Addition and Vierling
Fried Chicken of Shakopee to operate a Class II Drive (C.R. 17 to C.R. 79).
restaurant at 837 East 1st Avenue. The second was a
request from Cellular One to allow a structure and At their April 20, 1993 meeting City Council ordered
communications tower in excess of the maximum height the improvement of the alleys in the downtown business
limitation of 45 feet on a site located on the southwest area including the under grounding at the overhead
corner of Valley Park Drive and Valley Industrial electric. Also approved was construction of the City's
Boulevard South. The Commission tabled the annual annual sidewalk replacement program.
review for the Conditional Use Permit and the Mineral
Extraction and Land Rehabilitation Permit for the NBZ To meet the growing demands of the community, the
gravel mine to the May 1993 meeting. City has hired two additional individuals for the
At this same meeting, the Planning Commission Engineering Department. Their planned start date for
employment is April 26, 1993. The two individual's
continued the public hearing regarding an application names and positions are: Dave Nummers - Civil
for approval of the Preliminary Development Plan for Engineer and Mike Huber - Civil Engineering
the proposed West Ridge Bay Estates II Planned Unit Technician II.
Development. The proposed single family development
would consist of 64 single family residential structures
and be located north of County Road 14, along the
southern shore of O'Dowd Lake.
4.
Ma y 1 9 9 3
Upcoming Meetings
SUN MON TUE WED THU FRI SAT
1
2 3 4 5 6 7 8
4:30pm Public 7:00pm City 7:30pm Planning
Utilities Council Commission
g 10 11 12 13 14 15
5:30pm
Committee of
the Whole
Meeting
7:00pm Board of
Review
16 1? 18 19 20 21 22
7:00pm City 5:30pm CDC
Council 7:00pm Energy
and
Transportation
23 24 25 26 2? 28 2g
7:00pm Park & 7:00pm Council
Recreation Work Session -
Budget
30 31 April June
City Hall Closed SM T W T F S SMT W T F S
- Memorial Day 1 2 3 1 2 3 4 5
4 5 6 7 8 9 10 6 7 8 9 10 11 12
11 12 13 14 15 16 17 13 14 15 16 17 18 19
18 19 20 21 22 23 24 20 21 22 23 24 25 26
25 26 27 28 29 30 27 28 29 30
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Li 1
3490 Lexington Avenue North
St. Paul,MN 55126
League of Minnesota Cities (612)490-5600
April 22, 1993
TO: Mayors, Managers, Administrators, Clerks
Councilmembers, Department Heads ( c/o Clerk)
FROM: Larry Bakken, President, League of Minnesota Cities &mod
Mayor, Golden Valley
SUBJ: 1993 Annual Conference
BUILDING BRIDGES IN NEW DIRECTIONS
On behalf of the League of Minnesota Cities, I invite you to attend the League's 1993 Annual
Conference, June 8-11, at the St. Cloud Civic Center.
The League's Conference Planning Committee has developed another outstanding program.
Tracks were designed to expand on the conference theme, "Building Bridges in New
Directions". . .between council and staff. . . within the staff. . .keeping "current". . . with the
community. . . with other jurisdictions. . . with the private sector. . . and especially for small
cities.
Sub-committee members from small cities developed an excellent program. Increasing the
small cities program from three sessions to six, there has never been a better choice:
Innovations and sharing between small cities...defining council's role in small
cities...understanding small cities finances: the basics presentation geared for cities with
population around 2,500. . .survival tips for cities with stable or declining
population/business...managing growth in small cities...enforcing building codes/zoning
regulations.
MAYOR CHUCK WINKELMAN and the City of St. Cloud will welcome you in grand style
on Tuesday, June 8, with a truly outstanding kick-off. Beginning with music by the
Nocturnes and the Memories, political humorist, MARK RUSSELL, will entertain everyone,
regardless of their political views. City Night in the Park, Wednesday evening, will take
place along the Mississippi River and is packed full of "Mississippi Memories," food, and fun
for the whole family.
TED GAEBLER, co-author of the book, "REINVENTING GOVERNMENT: How the
Entrepreneurial Spirit is Transforming the Public Sector" will address the Opening Session.
He will continue his presentation with additional sessions throughout the day on how
Minnesota cities can improve operations and delivery of services during these times of
reduced revenues.
CARL NEU, a favorite of Minnesota city officials, will return this year to address the Mayors
Association/Mini Conference Luncheon on Thursday. His address, "Caught Between
Reinventing Government and Public Disenchantment: What's a Municipal Official to DO?"
will discuss challenges cities face in dealing with these trends.
HAL SCHIPPITS will help you realize the importance of humor and laughter, with his Finale
Session, "Using Humor to Reduce Stress in the Workplace." Hal Schippits will demonstrate
how we can improve out quality of life, both personal and professional.
A much appreciated contribution from the Minnesota City/County Management Association
has made it possible to bring in well—known speaker and author, WILLIAM MATHIS for two
sessions on Thursday. Dr. Mathis will conduct two workshops, "The Council—Staff Team:
New Roles and Relationships in the 90's" and, "Council—Staff Team: Finding Out What the
Other Wants."
A detailed description of all sessions, along with the Family Program events and registration
is enclosed. Conference registration should be mailed to the League, and housing registration
to the address on the form.
The EXHIBITION PROGRAM is the largest ever, with over 110 exhibits. We encourage you
and your staff to take advantage of this unique opportunity to become familiar with new
products and technologies at one location. Terrific door prizes are again being provided by
the MUNICIPAL HOSTS, along with portfolios and the Thursday reception.
Generous contributions have been offered by MINNEGASCO and the UNITED POWER
ASSOCIATION for conference registration assistance. MINNEGASCO is offering a $50
registration fee rebate to each city they represent, providing a city official from the city stop
by the Minnegasco booth and register. UNITED POWER ASSOCIATION would like to
provide assistance to city officials whose city has budget constraints. They will provide $50
towards the registration fee for the first 10 requests. Please contact Darlyne Lang at the
League for further information.
A special registration for DEPARTMENT HEADS AND OTHER KEY STAFF will be
available in half—day increments for a $35 registration fee. Please refer to the enclosed
memo.
We urge you to SIGN UP NOW for what promises to be a great conference. If you have any
questions regarding the conference, please contact Darlyne Lang. Registration questions
should be referred to Cathy Dovidio.
At this time, it has never been more important for cities to strive towards "BUILDING
BRIDGES IN NEW DIRECTIONS." I hope to see you in St. Cloud.
TENTATIVE AGENDA
BOARD OF ADJUSTMENTS AND APPEALS
Regular Session Shakopee, MN May 6, 1993
Chairperson William Mars Presiding
1. Roll Call at 7 : 30 P.M.
2 . Approval of Agenda
3 . Approval of April 8 , 1993 , Meeting Minutes
4 . Recognition by Board of Adjustment and Appeals of Interested
Citizens.
5 . 7 : 30 P.M. PUBLIC HEARING: To consider an application for a
variance from the required number of parking stalls in order
to add a deck at 1583 1st Ave. W.
Applicant: Dangerfield' s Restaurant
Action: Resolution No. 659
6 . Other Business
a.
b.
7 . Adjourn
NOTE TO THE B.O.A.A. MEMBERS:
1 . If you have any questions or need additional informationton
on
any of the above items, please call Terrie or Aggie
Monday or Tuesday prior to the meeting.
2 . If you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
TENTATIVE AGENDA
PLANNING COMMISSION
Adjourned Regular Session Shakopee, MN May 6, 1993
Chairperson Terry Joos Presiding
1 . Roll Call at 7 : 30 P.M.
2 . Approval of Agenda
3 . Approval of the April 8 and April 22 , 1993 , Meeting Minutes
4 . Recognition by Planning Commission of Interested Citizens.
5 . 7 : 40 P.M. PUBLIC HEARING: To consider an application for a
conditional use permit to construct a deck within the flood
plain at 1583 1st Ave. E.
Applicant: Dangerfield' s Restaurant
Action: Resolution No. 659
6 . 7 : 50 P.M. PUBLIC HEARING CONTINUED: To Consider an amendment
to the Stonebrooke planned unit development and the
preliminary plat of Stonebrooke 2nd Addition, located south of
CR 78 , east of CR 79 and west of Timber Trails Addition.
Applicant• Laurent Builders
7 . 8 : 00 P.M. PUBLIC HEARING: To consider the preliminary planned
unit development of Westridge Bay Estates II , located along
the southeast edge of O'Dowd Lake and north of CR 14 .
Applicant: Westridge Bay Company
8 . 8 : 10 P.M. PUBLIC HEARING: To consider the preliminary plat of
Parkview 1st Addition, located at the northeast corner of CR
17 and Vierling Dr.
Applicant: Dalles Properties
9 . Annual Reviews:
A. NBZ - Conditional Use Permit and Mineral Extraction and
Land Rehabilitation Permit.
B. One Way Sweeping, Inc. - Conditional Use Permit
C. Terminal Transport, Inc. - Conditional Use Permit
10. Other Business
A.
B.
11. Adjourn
Lindberg S . Ekola
City Planner
NOTE TO PLANNING MEMBERS:
1. If you have any questions or need additional information on
any of the above items, please call Terrie or Aggie on the
Monday or Tuesday prior to the meeting at 445-3650 .
2 . If you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
OFFICIAL PROCEEDINGS OF THE COMMUNITY DEVELOPMENT COMMISSION
REGULAR SESSION
SHAKOPEE, MINNESOTA APRIL 21, 1993
The meeting was called to order at 5 :30 p.m. with the following
members present : Albinson, VanHorn, Unseth, Dirks & Phillips.
Commissioner Brandmire and Miller were absent . Barry Stock,
Assistant City Administrator; Lindberg Ekola, City Planner; and
Steve Cross were also present .
Phillips/VanHorn moved to approve the minutes of the March 17, 1993
meeting as kept . Motion carried unanimously.
Mr. Stock requested that the East Shakopee Transportation Study
Review be moved up on the agenda. Comm. Albinson stated that the
Company that he works for has property within the study area,
therefore, he removed himself from the table and abstained from
discussion as a Commission member. Lindberg Ekola, City Planner
gave a review of the East Shakopee Area Transportation Study
Analysis . He noted that in conjunction with the transportation
study developed.and comprehensive
Ekola explained must
three be
different nt land use options
for
the study area.
Ms. Dirks questioned what the Metropolitan Council position was on
the expansion of growth on the County Road 18 area. Mr. Stock
stated that the Metropolitan Council does not want to see the urban
service area expanded to this area. Mr. Ekola noted that the
property formally occurred by the Hanson Ranch and now owned by
Shakopee 500 was placed in a restudy category in conjunction with
the 1990 Comp Plan. He did note however that the property is
technically zoned I-1 . Ms. Dirks questioned the type of housing
component that Shakopee Five Hundred is considering for the Hanson
Ranch area. Mr. Ekola noted that the Shakopee 500 group is
considering urban type housing on single family sewered lots .
Comm. Phillips questioned what the market demand would be for
commercial property both in the Hanson Ranch area and at County
Road 17 . Mr. Stock noted that the City has designated commercial
property at CR 17 for development . However, with the strategic
location of the Hanson Ranch property, developers have expressed an
interest in commercial opportunities at the CR 18 interchange . Mr.
Stock noted that the question for the City to consider is whether
or not we want to have several different major commercial districts
within our community. The impact of a new commercial area at the
CR 18 interchange would more than likely have an impact on the
downtown area, Valley Mall, as well as CR 17 .
It was suggested that due to the enormous ramifications of the
potential development of the Hanson Ranch on the City of Shakopee
that it would be beneficial to have a joint meeting with the
Planning Commission to discuss this issue in greater detail .
Jon Albinson requested to make several comments regarding the East
Shakopee Transportation Study. Mr. Albinson noted that the
April 21, 1993
Official Proceedings of the ApApri -2-
Community Development Commission
absorption numbers indicated in the 1990 Comp Plan are severely
inaccurate in terms of industrial . He noted that the Comp Plan
states that approximately 40 acres of industrial property will be
absorbed between 1990 and 2000 . Mr. Albinson stated that between
1989 and 1993 alone, 148 acres have been absorbed. He stated that
he has serious concerns about the absorption figures and about the
impact that they will have on planning our community. Discussion
ensued on the land use options for the Shakopee study area.
Phillips/Unseth moved to recommend to the Shakopee Planning
Commission that a joint meeting be held between the CDC and the
Planning Commission to discuss the study area in greater detail .
Mr. Stock noted that on April 6, 1993 the Shakopee HRA requested
the CDC to review the Rehab Grant Program Guidelines . Mr. Stock
noted that the Authority would like to have the guidelines
tightened up in terms of architectural standards. Mr. Stock stated
that one option available to the CDC would be to require that all
t
n
program applicantsutilize
alsoan noted that cl
anarchiteccturaling their wrk
rendering Mr.
could be required as part of the application process.
Mr. Stock introduced Mr. Steven Cross . Mr. Cross is an architect
who would be willing to complete architectural vignettes on 10
block faces in the downtown area at a cost not to exceed $250 . 00
per block face . Mr. Cross stated that he felt that an
architectural review of the downtown area and subsequent drawings
would be useful in directing property owners in terms of future
building improvements . Comm. Phillips stated that he felt it would
be an excellent idea to have the drawings done to stimulate
property owner interest in utilizing the grant program. Comm. Van
Horn stated that he also felt the drawings would be useful and
would help provide for a consistent method of building improvements
in the downtown area. Additionally, Mr. VanHorn stated that at
some point in time if the City really wants to have consistent
building standards applied that they need to address the
development of an historic district . Within this type of district,
all buildings improvements would have to be approved by a review
board. If the City does not take a firm stance in that direction
we will continue to have hodge podge building improvements in the
downtown area.
Mr. Cross also indicated that he would be willing to work with
property owners for a small fee after the drawings are completed.
Mr.Albinson stated that he felt the rehab grant program language
should be amended to include language requiring the assistance of
an architect . However, he thought it was important for the
property owners to have the ability to select the architect of
their choice . He did feel that the drawings would be useful in
stimulating rehabilitation concepts . Discussion ensued on whether
or not the rehab grant program should be amended at this time .
l 21, 1993
April Official Proceedings of the ApApr -2-
Community Development Commission
Comm. Dirks stated that perhaps no further grants should be
approved until such time that the architectural drawings are
complete. Mr. Albinson stated that he was in favor of placing a
moratorium on the grant program until such time that the drawings
couldco iono develop p c eare. He stated hat this would l
so allow time for
language to be included into the
the heCommissl
rehab grant program guidelines .
Dirks/Phillips moved to recommend to the HRA that a 90 day
moratorium be placed on the rehab grant program. Motion carried
unanimously.
Unseth/Van Horn moved to recommend to the Shakopee HRA that the
appropriate City officials be authorized to retain the services of
Steve Cross to complete architectural vignettes on ten block faces
in the downtown area. Motion carried unanimously.
Discussion ensued on which blocks to have completed in the
architectural study. Mr. Stock stated that he would meet with Mr.
Cross to mutually decide those blocks to be included in the
analysis. Mr. Stock stated that perhaps when the initial study is
complete that additional blocks may be added at a later date .
Discussion ensued on the community survey team concept . Mr. Stock
stated that if Commissioners are interested in visiting other
communities to determine what incentive programs they are utilizing
it would be time well spent . He did note that attending the Star
City Conference this fall by 1 or 2 Commissioners would also be
useful in getting an abundance of information at one time . Mr.
Albinson stated that he did attend the Star City Conference last
year and he found it very valuable . Mr.Stock noted that perhaps
the Chamber and the City could schedule several tours each summer
of other communities to determine what they are doing from both a
Chamber of Commerce standpoint as well as a City stand point for
economic development . Comm. Dirks stated that last year the
Chamber and City staff did tour several communities to gather
information and ideas . She felt that the trips were useful and
could be done again in 1993 .
Comm. Phillips handed out a new business incentive program from New
Prague. He noted that the program offers access to many different
services at a reduced rate . He felt that this type of program
could be implemented in Shakopee. Mr. Stock stated that this item
has been discussed as at the
Shakopee be placed onr of Commerce Board. He
the Chamber agenda for
noteddthat goingto
possible inclusion in the 1994 work program.
Mr. Stock then gave a brief update to the Commission on the
proposed referendum. Mr. Stock also noted that the City Council on
Tuesday night approved undergrounding the overhead utility lines in
the downtown area and subsequent alley improvements .
April 21, 1993
Official Proceedings of the ApApri -2-
Community Development Commission
VanHorn/Phillips moved to adjourn the meeting at 7 : 10 p.m. Motion
carried unanimously.
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Shakopee Pool Repairs - Status Report (Non-agenda Info)
DATE: April 28, 1993
INTRODUCTION AND BACKGROUND:
The 1993 Budget included $30, 000 for repairs to the Shakopee
Municipal Pool . When the 1993 Budget was originally prepared it
was the intent that these dollars would be used to improve the
exterior condition of the buildings, insure ADA compliance and meet
health code standards .
Late last Fall the City received the swimming pool evaluation and
analysis that was completed by Mr. Virg Lukin. Mr. Lukin indicated
that there were several serious health and life issues that needed
to be addressed by the City. Mr. Lukin recommended that the health
and safety items be completed prior to any ADA modifications .
Since May, staff has been working with Mr. Lukin to identify and
prioritize the work schedule for the 1993 pool improvements . Much
of the pool work that is being proposed for 1993 will take place in
the chlorination room, concession bathhouse and diving well .
Additionally, staff is proposing to stucco the bath house. Several
serious cracks have developed in this area. For years, the pool
water temperature has been difficult to maintain since the pool was
leaking water as fast as we were pumping it in.
To accommodate ADA rules in 1993 , we will be renting a handicapped
accessible satellite . This does comply with ADA procedures . Staff
is proposing that this option only be pursued in 1993 and that in
1994 a permanent improvement be made to the facility to insure ADA
compliance. This item will be budgeted in the 1994 Budget as well
as other pool improvements that need to be made.
Staff expects all pool repairs to be complete prior to June 1,
1993 .
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Architectural Services - Community Center Proposal
DATE: April 28, 1993
INTRODUCTION AND BACKGROUND:
Consistent with Council action on April 6, 1993 to move ahead with
preliminary design and site work for the community center and ice
arena, staff has retained the architectural services of Ankeny,
Kell, Ridder and Associates (AKRW) for planning and design
services. AKRW is the firm that completed the architectural
services for the Chaska Community Center. AKRW will be working
with City staff to complete conceptual design work for the proposed
community center on the property south of the high school. This
information will be utilized in disseminating information to
Shakopee residents regarding the components of the proposed
community center. AKRW will also be preparing an overall site
concept plan for the City' s property south of the High School.
Finally, AKRW will provide schematic drawings and attend necessary
meeting with City Council and staff to address design and cost
factors associated with the project. AKRW is willing to complete
the scope of services outlined herein on an hourly basis to an
estimated not to exceed labor amount of $5, 000 + reimbursable
expenses. Consistent with Council action, funding for these
services will be allocated from the Capital Improvement Fund.
* II
►-, 2,141.
` ' (J,asha, Minnesota
--,!' - -.„....., - .T.,,, .{fro
- .„.....„.. „..._,, _,...._;-•?..„. .. .-� „% "A City In Search of Excellence"
' j.-.‘„,„,,,:'A'':;7;- "
.i
` . T Robert P. Roepke, Mayor
� � Y
Florence K. Olson, First Ward Councilmember
Wilirft Robert J. Lindau, Second Ward Councilmember
�.=------�'- ����&,\. James D. Castleberry, Third Ward Councilmember
•
' `�' Joyce A. Windschitl, Fourth Ward Councilmember
�Apr3 -27, 1993
Mr . Gary Laurent
Mayor, City of Shakopee
Shakopee City Hall
129 South Holmes Street
Shakopee, MN 55379-1376
Dear Gary :
I just wanted to offer our community' s best
wishes to you on the opening of your new City
Hall .
I'm sorry I wasn' t able to attend the open
house but I know it is an exciting time for
you. It' s a new home for doing your business
and alot of positives can be experienced.
Again congratulations and please share our
best wishes with other members of the
community and staff.
Since = •
/ G2-‹
Robert P . Roepke
RPR: jai
7
City Hall, One City Hall Plaza, Chaska,MN 55318-1962
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CABLE COMMISSION
REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 26, 1993
Chairman Anderson called the meeting to order at 9 : 10 p.m. with the
following members present : Bastyr, Anderson, Scannell .
Commissioners Moonen and Harrison were absent . Barry Stock,
Assistant City Administrator, Bill Lepley, New Frontier
Productions, Paul Ryan and Bob Zeigler were also present .
Scannell/Bastyr moved to approve the minutes of the February 22,
1993 meeting as kept. Motion carried unanimously.
Discussion ensued on the FCC rate regulation report and order.
Comm. Scannell suggested that if the FCC is soliciting comments
regarding rate regulation for the basic tier service that we
provide input relative to a reasonable rate for basic service . He
stated that the current $99 . 00 installation rate for basic service
was in his opinion unreasonable. The other Commissioners in
attendance concurred.
Bastyr/Scannell moved to adjourn the meeting at 9 : 20 p.m. Motion
carried unanimously.
OFFICIAL PROCEEDINGS OF THE SHAKOPEE PUBLIC ACCESS CORPORATION
REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 26, 1993
Chairman Bastyr called the meeting to order at 7 : 06 p.m. with the
following members present : Bastyr, Anderson, Scannell, Harrison,
Zeigler. Commissioner Moonen was absent . Barry Stock, Assistant
City Administrator, Bill Lepley, New Frontier Productions, and Paul
Ryan were also present.
Scannell/Harrison moved to approve the minutes of the February 22,
1992 meeting as kept . Motion carried unanimously.
Commissioner Zeigler gave a Treasurer' s Report .
Anderson/Scannell moved to approve the Treasurer' s Report as
submitted.
Discussion ensued on the public access user survey. Commissioner
Anderson stated that he was pleased with the survey results and
felt that the survey was worthwhile. It was the consensus of the
Corporation that a open house should be held at the Public Access
Studio and that public access users should be invited. issues t the Open
aen
House, a formal session could be held on equipment
concerns of the users . This would provide direction to the Access
Corporation in terms of future equipment acquisition. It was the
consensus of the Corporation that the meeting should be held
sometime in May.
Discussion ensued on several equipment issues . Paul Ryan shared
with the Corporation a listing of equipment needs that he had
drafted. He stated that he felt a computer and printer would be
beneficial for the studio. He also noted that a small copy machine
and fax machine would be useful . Discussion ensued.
Zeigler/Scannell moved to approve the acquisition of a computer and
printer at a cost not to exceed $2, 200 . 00 . Motion carried
unanimously.
Discussion then ensued on the need for a fax machine and copy
machine. It was the consensus of the members that these two items
should be placed on hold.
Anderson/Zeigler moved to adjourn the meeting at 9 : 10 p.m. Motion
carried unanimously.
tk.-3
MEMO TO: Dennis Kraft, City Administrator
Dave Hutton, PublicWorks Director
FROM:
SUBJECT: Trunk Highway 300
DATE: April 28, 1993
NON - AGENDA INFORMATIONAL ITEM FOR COUNCIL
93.
Mn/DOT has informed staff that construction
tiewill start on Hs 69 at the males t O0 onthe ent an e� t ay 6, 9the
Basically, Trunk Highway (T.H.) 300 goes from T
Women's Prison via 10th Avenue and 6th Avenue.
The project consists of milling and overlaying the entire length of this highway, with the
exception of the block between Madison Street and Jefferson Street on 6th Avenue which will
be completely reconstructed. There will be some lane closures and detours during this project
and the contractor may also be working on Saturdays.
The total project will be completed in 8 working days per the contract.
\y
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Prior Lake - Spring Lake Outlet
DATE: April 26, 1993
NON - AGENA INFORMATIONAL ITEM FOR COUNCIL
Attached is the annual report for the Prior Lake - Spring Lake Outlet, summarizing the outlet
activities and lake elevations for 1992.
tot
PRIOR LAKE-SPRING LAKE WATERSHED DISTRICT
Scott-Rice Telephone Bldg
4690 Colorado St. S E.
Prior Lake, MN 55372
April 20, 1993
air
ElScott County Board of Commissioners
Scott Co. Courthouse, RM 110
428 S. Holmes St.
Shakopee, Minnesota 55379
Dear Board of Commissioners:
As is required in the operating policy for the outlet of Prior Lake I am submitting the
enclosed memorandum, lake elevation figure,.relevant precipitation data, and elevation
data for the 1992 operating year. According to the operating policy, this report is to be
filed after the final inspection closing the outlet. The outlet was closed in January of
1993. This late closure resulted in flow throughout the winter months at a rate in the
outlet channel which prevented the final inspection.
As of April 3, 1993 the outlet was again opened to discharge spring runoff and rainfall. I
am submitting the annual report without the final inspection. A final inspection to assess
any damage which may have occurred will be prepared and submitted to the Board of
Commissioners when the outlet is again closed and flow has subsided.
If you have any questions, please feel free to give myself or Bill Dilks, the District
Administrator, a call. I can be reached at 473-4224. The District Administrator's phone
number is 447-4166.
Sincerely,
MONTGOMERY WATSON
Engineers for the Di '-t
Peter R. Fryer`"
District Engineer
:rjs
Enc.
cc: Larry Anderson, City of Prior Lake
Dave Hutton, City of Shakopee -
Pat Lynch, DNR Metro Region
Bryce Huemoeller, `;
ry District Attorney . '
Bill Dilks, District Administrator � `'
JAMES M. MONTGOMERY, CONSULTING ENGINEERS, INC.
MEMORANDUM
TO: Prior Lake-Spring Lake WD DATE: January 6, 1993
Board of Managers Revised February 8, 1993
FROM: Peter R. Fryer FILE: 2411.MX.3.3.1
James M. Montgomery,
Consulting Engineers, Inc. CLIENT: Prior Lake-Spring Lake WD
SUBJECT: Annual Report on lake elevations, precipitation, and discharges from the
Prior Lake-Spring Lake Watershed District outlet
As was requested at the previous Board meeting of the Prior Lake-Spring Lake Watershed District, I
have compiled an annual report for the lake elevations, precipitation, and outlet discharge for Prior
Lake. The following table shows precipitation amounts for the entire year for three gaging stations
and the average annual rainfall for the Minneapolis-St. Paul International Airport.
Two of the gage stations in the District was information which was received from Scott Soil and
Water Conservation District. The average annual yearly precipitation for Minneapolis-St. Paul
International Airport is from the National Oceanic and Atmospheric Administration for the years
1951 through 1980. The reported rainfall for Prior Lake was 11.61 inches, 9.5 inches and 3.36 inches
above normal for this area as compared to the average annual rainfall for the Minneapolis-St. Paul
International Airport. The large amount of variance is due to the fact that rainfall amounts in the
southern portions of the District were much larger than the northern portions of the District. It
should be noted that the unusually high amounts in July, August, and September were the result of
single storm events. In particular, the July 2nd storm was approaching the 100-year storm event.
On the following pages, I have included the lake elevations for 1992 for Prior Lake with points of
interest noted on the graph and actual reading dates and elevations. As shown on the graph, the
maximum elevation that was attained for Prior Lake was reached on October 12, 1992 at an
elevation of 903.16. It should also be noted that the outlet was closed twice during the summer
period. It was first opened officially on July 9, 1992, closed on July 31, again opened on August 6
and again closed on August 24, then to be opened again on September 17. In late December lake
elevations were calculated using the sill elevations of the outlet. I have calculated in order to
account for upstream reserves, the outlet should be allowed to outlet until January 12, 1993 at which
point the outlet should be closed in accordance with the Operating Policy. I have also calculated the
volume of water outletted from the Prior Lake outlet since first opening it in July to the date the
outlet was officially closed on January 22, 1993. The calculated amount that has been determined is
8,331 ac-ft or 5.8 feet of water over the lake area of 1,425 acres. This assumes a constant flow of 25
cfs average during the outletting period. After researching prior outletting periods, it was found that
in 1983, 7,710 ac-ft were discharged through the outlet and in 1986 10,020 ac-ft were discharged.
The period of 1986 was shown to be the most the District has outletted to date.
As soon as the flowage is drastically reduced, a final inspection will be performed to access the
condition of the outlet channel. After the inspection, a report will be prepared and sent to the
appropriate agencies as is dictated by the Operating Policy.
1992 PRIOR LAKE ELEVATIONS
(Local Datum) as reported on 1/5/93
904.0 - - j1 I[ (i
903.8 Outlet dosed forithe period of ,
903.6 Aug. 24(902.44) to Sept 17 (902.7) ,
903.4 tel♦..�1♦�+7��1♦��ra. Maximum Elevation M
903.2 IkIPh1T
�
Oct.,'c .
12 (90c
3.16)
903.0
:::_oLtLvation
°°°•°
�°+ i' - °a
° °
902.4 -
°
° e
902.2
902.0
901.8 °°°° Outlet closed for the period of
'
July 31(902.6) to Aug. 6 (902.84)
901.6 _ I
C
I
901.4 °Ii
o
0 901.2
°. OuUetting begins July 9, 902.54
w EE
.
. ° t c c Outlet Closed .—.
900.4 4 Jan.22, 1993
900.2 11111111111111111111111111a imosmilis -6 111111111111usium _a a _a _ •
1111111111111111111o NEM • o ° '
900.0 —
ON a a� a` a i
899.8 - . - : _
899.6 - - co - co___•_-co o)
r- - in to 'n
899.4 - (o- - m 'e N .
899.2 ' ._ , '
899.0 .,., .,'r r. . ',,.. .... .... ......... "" ,,.. ",- ,-., ,,.�.,—r,..,-,,.. ,,,.•.... .,.. ....
0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100
18 2 z- >. m >. ma U > g
Date since Feb. 19, 1992
PRECIPITATION AMOUNTS FOR 1992
Location Jan Feb Mar Apr May Ju■ Jul Aug Sep Oct Nov Dec Total
Southwest corner of 35.86
Upper Prior LA* 0.84 0.73 1.61 1.91 1.39 6.5 6.78 6.58 4.85 239 221
County Road 16 and 29.72
Pike Lake Trail 0.95 0.71 0.71 1.58 0.66 2.51 6.54 5.5 4.48 3.16 1.25
Jordan 0.67 0.48 1.23 1.91 279 5.82 5.89 6.56 6.8 283 212 - 37.97
Minneapolis-St Paul•
international Airport 0.52 0.85 1.71 2.05 3.2 4.07 3.51 3.64 2.5 1.85 1.29 0.87 26.36
NOTE: December reidinti ware n 4 available,so the average prrcipitatlon from MtnneapoliaSt Paul for that month
WI/added to all gages to calculate annual precipitation.
• This is average precipitation,not actual for this gaga.
PRtOR1942 Men. Jan 4. 1993 10:35 All
Month Delo Oavation(tt) Yanlh Dar Eiavatlon(tp
1 Fell 2/19 699.95 57 1/25 903.14
2 2/26 899.97 58 9/26 903.14
3 March 3/9 900.82 59 9/29 903.14
4 3/13 901.10 60 9/30 903.14
8 3/22 901.44 61 Oat 10/4 003.05
6 3/30 901.75 62 10/5 903.01
7 April 4/4 #01.80 63 10/7 903.04
9 4/17 901.75 64 10/8 903.16
9 4/22 901.90 65 10/9 903.15
10 4/25 902.07 66 10112 903.16
II 4/26 902.02 67 10/13 903.11
12 May 5/16 901.84 e6 10/14 903.09
13 June 6/I 901.53 69 10/15 903.07
14 6/6 901.36 70 10/19 902.96
15 6/19 901.20 71 10/22 902.90
16 6/17 901.44 72 10/26 902.76
17 6/19 901.45 73 10/27 902.76
18 6/22 901.40 74 10/28 902.74
10 6/24 901.39 75 Nov. 11/2 902.70
20 6/29 901.42 78 11/3 902.79
21 July 7/1 901.39 77 11/S 902.75
22 7/2 901.95 76 11/9 902.72
23 7/6 902.32 79 11/16 902.73
24 7/7 902.40 60 11/19 902.73
25 7/8 902.48 81 11/23 902.74
26 7/9 902.54 82 11/24 002.74
27 7/10 902.60 83 11/30 902.74
26 7/13 902.74 84 Dec. 12/22 902.56 •
20 7/14 902.74 85 12/29 902.42
30 7/16 902.74
31 7/18 202.70
32 7/20 902.65
33 7/21 902.65
34 7/22 902.65
35 7/23 902.66
36 7/27 902.63
37 7/31 902.60
38 August 8/3 902.70
39 8/6 902.64
40 8/7 902.80
41 8/10 902.84
42 8/14 902.75
43 8/17 902.60
44 8/20 902.59
45 8/24 902.44
48 6/28 902.40
47 Sant. 0/3 902.30
48 9/6 902.36
49 9/14 902.20
SO 9/16 902.50
51 9/17 902.70
52 9/18 902.77
S3 9/21 903.01
54 9/22 903.06
55 9/23 903.10
S6 9/24 903.10
MEMOR ANDUM
11) MONTGOMERY WATSON
To: Board of Managers-Prior
Date: April 21, 1993
Lake/Spring Lake Watershed Reference: 2411.0080/3.1
District
From: Peter Fryer, District Engineer
Subject: 1993 Prior Lake Levels
Current Status
The operational procedure determines that the District could operate in either Zone 1, 2 or 3
based upon the elevations of Prior Lake. Zone 3 allows discharge from 0 to 20 cfs until the lake
level reaches a minimum of 902.0 beginning as of March 1st and ending the first of May. An
investigation was performed on March 9, 1993 to determine upstream reserves and current
conditions of the lake level to determine whether discharge would be needed. This investigation
revealed that the lake level was at or below 902.0. Small amounts of remaining snow and low
discharge at all points (0.2 feet of depth at Fish and Sutton Lakes and Spring Lake level at±910)
led the District to the conclusion that unless rainfall occurs during March discharge may not be
necessary.
On April 1, 1993 an investigation was performed as a result of increased runoff and rainfall.
This investigation revealed that the lake level was at ±902.6 and the Board of Managers after
recommendations from the engineer and District Administrator decided to open the outlet.
Additional rainfall was predicted to amount to ±0.5 inches of rain. Frost was no longer in the
ground but the moisture content in the soil was high. The calculated probable lake elevation
without discharge was given to be approximately 903.9. The cities of Prior Lake and Shakopee
were notified on April 2, 1993 of the intention of the Board of Managers to open the outlet, the
DNR was notified prior to this. On April 3, 1993 the outlet was opened as much as possible to
allow discharge. The District is now operating in Zone 2.
The discharge from the outlet as of April 9, 1993 is estimated to be±35 cfs. Inspection on April
9. 1993 revealed upstream reserves would elevate the lake level to an approximate elevation of
904.4 without discharge. Inspection of the downstream outlet channel revealed that capacity of
the channel is not exceeded. Flow through the channel is being handled through all critical areas
with no apparent problems. It is the District engineer's recommendation to continue outletting as
rain is predicted in the coming weeks. The District will need to continue operating under Zone 2
of the operational procedures as shown in the District's 509 plan.
:rjs
a,�N►�-sorq Minnesota
oI, Department of Transportation
Transportation Building
395 John Ireland Boulevard 296-0969
+?. Saint. Saint Paul, Minnesota 55155 (612)296-0969
Room 715
April 26, 1993
David E. Hutton
Public Works Director
City of Shakopee
129 E. First Avenue
Shakopee, MN 55379-1376
RE: Coop. Const. Agree. No. 70463
City of Shakopee
S.P. 7005-54 (T.H. 101=187)
Fed. Proj. NH 5407(31)
City cost pond, swale, storm sewer and walk
construction by the State on C.S.A.H. 17 and
C.R. 83 at their intersection with proposed
T.H. 101 (Shakopee Bypass)
Dear Mr. Hutton:
Transmitted herewith for the City's use and retention, fully executed copy of the subject
agreement between the City of Shakopee and this department.
ep m
The State has recomputed the City's cost share for this contract using the low bid unit prices
of Lunda Construction Co., to whom this construction contract has been awarded.
The City's cost share as recomputed, decreased from the preliminary estimate of
$822,946.69 to the revised estimate of$610,442.39.
An invoice in the amount of $610,442.39 will be forwarded to the City in a few days, and it
is requested that payment be made accordingly.
Sincerely,
4,,bi:a.q c..,4"ii----- .
Patricia J. Schrader
Municipal Agreements Engineer
Enc.
An Equal Opportunity Employer
14717
OFFICIAL PROCEEDINGS OF THE SHAKOPEE PLANNING COMMISSION
Adj . Regular Session Shakopee, Minnesota April 22 , 1993
MEMBERS PRESENT: Madigan, Spurrier, Mars, Joos, Kelly,
Christensen, Zak
MEMBERS ABSENT: None
STAFF PRESENT: Lindberg Ekola, City Planner
Terrie Sandbeck, Assistant Planner
Nancy Deziel, Recording Secretary
I. ROLL CALL
Chrmn. Joos called the meeting to order at 7 : 30 p.m. The roll
call was taken as noted above.
II. APPROVAL OF AGENDA
The agenda was approved as presented.
III. RECOGNITION OF INTERESTED CITIZENS
Chrmn. Joos recognized anyone in the audience wishing to speak
on any item not on the agenda. There was no response.
IV. PUBLIC HEARING CONTINUED: TO CONSIDER AN AMENDMENT TO THE
COMPREHENSIVE PLAN REGARDING PROPOSED CHANGES TO THE 2010 LAND
USE PLAN.
Chrmn. Joos opened the continued public hearing to consider an
amendment to the Comprehensive Plan regarding proposed changes
to the 2010 Land Use Plan.
The City Planner stated at the last meeting in March the
Planning Commission opened the public hearing. The Planning
Commission identified 18 items where they had requested
additional information. Many of those items are provided in
the staff report.
The City Planner stated that he would also give a brief report
on some items that were not included in the staff report. The
City Planner stated there were some pieces of information they
have not received and he would note those as they go along.
Using Exhibit A and referring to No. 2 , Cost of extending
services to the East Dean Lake area, the City Planner stated
they were still working with the police staff to get
additional comments from them.
The City Planner also pointed out the memo from the Fire
Chief, Frank Ries.
Minutes of the Page -2
Shakopee Manning Commission April 22, 1993
Referring to No. 4 , Public School Services, the City Planner
stated the School Board was still reviewing materials sent to
them and the staff will work to get their comments when they
meet next week.
Referring to No. 6, Land use acreage data, the City Planner
pointed out a table listing different land use categories and
the acreages. He stated they will be providing a copy of the
land use maps with acreages on them at the next meeting.
Referring to No. 9, the City Planner stated there was some
discussion about the RTD District. He stated staff has
provided copies of the permitted uses in the RTD for
discussion purposes.
Referring to No. 10, the City Planner stated that the Planning
Commission requested that staff provide information to the.
CDC, the Community Development Commission. He stated the CDC
met and reviewed the 3 alternative land use plans. The CDC
asked several questions and there was a good discussion. He
stated the CDC would like to meet with the Planning
Commission. He stated there was some discussion about the
land use consumption or absorption rates that needed more
review. Also, there was some discussion about the RTD
District.
Referring to No. 11, the City Planner stated there was an
attempt to meet with Dottie Rietow, Chair of the Metropolitan
Council, but the meeting had to be rescheduled. He stated an
update of that meeting will be provided at the next Planning
Commission meeting.
In reference to the CSAH 18, the City Planner stated that
administration feels it is premature to involve the
Metropolitan Council in the planning process.
Referring to No. 12 , contacting of various neighbors, the City
Planner pointed out there were some residents in the audience
and stated they welcome their input. The City Planner stated
they wanted to work with the local newspaper on getting the
word out about the plans of the Planning Commission since a
lot of people and their property will be affected. He stated
they are open to suggestions on ways to improve the
notification of the people in the community.
The City Planner stated as a point of discussion for the
meeting would be to ask what are they trying to accomplish
with these land use plans. The City Planner stated he would
like to submit to the members of the Planning Commission that
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Apri122, 1993
Shakopee Planning Commission
there are many reasons, and one of those reasons would include
that there is a need to open up discussion on the impacts that
are coming forward. He stated because of the updating of the
Sanitary Sewer Plan and the Shakopee Transportation Study,
both consultants need to understand at the land use level what
will occur within the City.
The City Planner stated another item is involving the CSAH 18
ramp issue. He stated the land use plans are a way to improve
the communication between the City of Shakopee, the private
property owners in the area, and the Metropolitan Council, as
well as other cities and Scott County. He stated the land use
plan is a communication tool they can use in the Comprehensive
Plan.
The City Planner stated that it was an objective that a land
use plan for the East Dean Lake area be established by the
year 1995. He stated with that time table approaching, that's
something that is coming forward.
The City Planner stated another item coming up in discussion
is in reference to the RTD. He stated this past March the
City Council directed staff to initiate the process to
reconsider the land use in the RTD area. He stated the study
area includes the RTD and there has been some discussion on
what possible direction the RTD could go in the future.
The City Planner stated lastly in reference to the
transportation system in the City, much of the efforts the
past 10-20 years has been focused on the bypass, the mini
bypass, and the Bloomington Ferry Bridge. He stated the
construction of the Bloomington Ferry Bridge and the mini
bypass are well under way. He stated it's now time for the
City to really focus on the local streets and the collectors
and minor arterials. Once traffic comes off of that major
transportation system, there needs to be a well established,
effective, efficient system for traffic to travel off. The
City Planner stated if there is a direction from staff, they
feel there are still a lot more items to be researched.
Chrmn. Joos stated that before he takes questions from the
Commissioners that he would like to let the people in the
audience speak first. He asked anyone in the audience wishing
to speak to the issue to step forward.
Betty O'Shaughnessy, 1000 Hesse Farm Road, Chaska, stated that
she is one of the partners of the Shakopee 500 Partnership.
She stated their partnership owns 535 acres at the front door
to Shakopee as you enter from the east. She stated their land
and that of their neighbors has a rural flavor primarily
because access has been difficult. She stated the new bridge,
Minutes of the Page -4
Shakopee Planning Commission April 22,1993
the bypass, and the other road improvement projects will
change the character of the area. She stated they are hoping
to work with the Planning Commission, the City Staff, and
eventually the City Council and the Mayor to make the entrance
to the City of Shakopee one they can all be proud of. She
stated last month at the meeting they started looking at the
planning of the area and brought up some issues that concerned
them. She stated her partners and the professionals who are
working on the Shakopee 500 parcel have spent some time and
looked at those issues and they would like the opportunity to
discuss and address some of those issues. She stated Dick
Kopy would be speaking for them.
Dick Kopy, President of ROK Associates, Hopkins Minnesota,
discussed some of the concerns that were brought up by the
Planning Commission at the March 25th meeting. He referred to
the letter that each of the Commissioners received a copy of.
He referred to the Park Land issue. He stated within the 535
acre parcel they are looking at slightly over 50 acres of park
land. He stated in reference to the 7-8 million dollars in
tax revenue they originally proposed, they realize that tax
revenue isn't going to all come back to the City. But, of the
approximate 1 million dollars that would come back to the
City, it's their feeling that the service that would be needed
in the area could .be justified based on that additional tax
revenue that the City would gain from that developed property.
Referring to the public schools issue, he stated that the
single family residential homes that they are proposing would
be in the Shakopee school district and they feel this would be
a positive addition to the school system, not something that
would be a burden to the school district of Shakopee. He
stated that they understand Shakopee has a strong downtown
that the community would want to enhance and not detract from.
He stated they understand that the gateway position of the 535
some acres where they are projecting retail use could detract
from the downtown area. He stated two things they would like
to point out from their position is, number 1, the distance
between the gateway entrance to Shakopee on the east and north
corners of the city is a significant distance from their
downtown area. That certainly would have some factors when
you think about the people that are traveling from north of
the river going south, towards the Prior Lake area, towards
the southern part of Shakopee, toward Savage, that are going
to pass through the City of Shakopee. He stated they believe
that pass through traffic could be captured on the
northeastern part of the City without detracting from the
commercial and retail uses in the downtown area. He stated
the second comment is that they are dealing with a relatively
unpopulated area in terms of development in the northeast
corner of the city. He stated it's their feeling that
Shakopee now has a chance to form a comprehensive planning
Minutes of thePage-5
is
Shakopee Planning Commission April 22,1993
document that will give the City of Shakopee a new image
because a tremendous volume of traffic is going to come
through this corridor. He stated the 535 acres plus the
surrounding land is going to serve to a significant degree, to
the image of Shakopee. They have it within their hands as
members of the community to form the image of the East Dean
Lake residential area. He stated he would like to point out
that a conscientious planning decision has been made to show
residential property to the west perimeter, and adjacent to
the other lake residential areas. They further believe that
with the 150, 000-300, 000 dollar types of homes that are
expected to be developed on that property, they are not going
to be a negative factor towards building property values in
the City of Shakopee, but a positive factor. He stated that
they would like the Commissioners to consider their land use
plan similar to alternative No. 2 and adopt that as their
position and pass it on to the City Council so the City of
Shakopee can take a strong position with the metropolitan
officials in terms of what happens to that portion of the
community.
Chrmn. Joos asked if there were any questions for Mr. Kopy.
There were none.
Vicki King, 1723 CR 18 , asked for clarification on the diagram
concerning CR 16.
The City Planner clarified things for Ms. King.
Ms. King also wanted clarification on the school district line
and asked if that had been changed.
The City Planner clarified on the maps the school district
lines for Burnsville and Shakopee.
Barbara Booth, 1746 CR 18 , stated concern about existing 18 .
She stated on the maps there is a little area south of the
high lines abutting the current residential properties that
they would like to make either commercial or industrial when
the area north of the high lines was changed from rural to
light industry. She stated the current City Council promised
them that the dividing line between residential and industrial
would be the high lines and because of the fact that they are
now proposing that the high line will be a buffer zone, it
would make sense to extend the residential area up to that
buffer zone. Otherwise, the last home there on existing 18 is
going to be faced with heavy commercial or industrial land
right next to them. She stated if they extend that just
another lot up to the power lines, they would then have that
buffer zone.
Minutes of the Page- 6
Shakopee Planning Commission April 22, 1993
Jon Albinson, Valley Green Business Park, stated that in 1988-
89 he was part of the process of the Citizens Committee for
updating the Comprehensive Plan and at that time there was a
lot of attention paid to the bypass on the east side of town
developing into the City of Shakopee's new front door. He
stated Mr. Kopy also addressed the same concept. He stated at
that time the particular parcel had been somewhat suggested to
be restudied in 1995, so when they talked about a front door
they talked about the area that's owned by Valley Green
Business Park east of 83 . He stated at that time it was
considered to be a quasi front door. He stated with the
Shakopee 500 plan, he would become more of a side door and
they would be the front door. He stated they are in agreement
with what the Shakopee 500 group is planning. He stated as
far as the school district issue, he suggests they run not
walk to Burnsville and get that line amended because they
don't want to see the school portion of the increased tax base
going to Burnsville. Referring to the RTD, Mr. Albinson
stated that he would suggest the northwest quadrant be changed
back to B-1 from RTD. He feels B-i would still provide for a
good buffer to the RTD and would give that more opportunity to
be developed.
Chrmn. Joos asked if there were any questions for Mr.
Albinson.
Comm. Christensen asked Mr. Albinson how much property is
developed or is to be developed. She questioned if they were
saturated or need more commercial/industrial land.
Mr. Albinson stated it is a difficult question to answer
because it depends how you define the business park area. He
stated historically it's defined as an area of 2200 acres that
was put together in the early 60's. Of that there is 1000
acres left. That 1000 acres is 100 and some acres of B-1, 60-
70 acres of RTD, 200 acres of I-2, 180 acres of Shoreland, and
300 and some acres of I-1.
Of the 1000 acres they have left to develop, they wonder if
there is enough I-1 or I-2 or commercial. He stated the B-1
they have doesn't lend itself to retail development. He
stated CR 17 and the Shakopee 500 land is an excellent
location for retail.
Chrmn. Joos asked Mr. Albinson which proposal he favored.
Mr. Albinson stated he looks at Alternative 1 as the existing
conditions so he doesn't consider that an alternative. He
stated from a CDC standpoint, he feels Alternative 2 is in the
best interest of the City.
Minutes of thePIP _7
Shakopee Planning Commission Apri122,1993
Comm. Zak suggested that as soon as possible they need to get
Burnsville, Eagan, and Savage out of the picture as far as the
school district goes.
Comm. Christensen stated she also seconds that concern.
Chrmn. Joos stated before they get to those issues he would
like to finish with the public testimony. Chrmn. Joos asked
if anyone else would like to step forward and speak to the
issue.
Ms. King stated that she would hope that the Planning
Commission would be looking at anything south of the power
lines along existing 18 in alignment with the existing
residential property should be kept as residential. She would
also like the area marked 43 acres to be a buffer zone with
some sort of park land or something.
The City Planner referred to the maps on the wall and gave a
presentation explaining the concerns that were being raised by
Ms. King and others.
Discussion was held about the concern that Comm. Zak raised
with regard to the school district and getting Savage, Eagan,
and Burnsville out of the picture.
Comm. Christensen stated that she would like everyone to not
loose sight of the downtown area. She stated she would like
to remind everyone that Shakopee is unique and they need to
keep that in mind especially where the downtown area is
concerned.
Comm. Spurrier stated that they do need to discuss it and
should discuss with the City Council whether Shakopee is going
to remain a free standing growth center, or become another
ring in the metropolitan area.
Comm. Spurrier also stated they need to do more number
crunching to be sure that the funds will be there for the new
services that will be needed if the area is developed.
Comm. Zak stated that the change is coming and it is moving
east. He stated he feels they can't stop it and their job is
to keep an orderly rein on things and make sure the right
information gets to the people who are in a position to make
the decisions.
Comm. Spurrier stated that he is not ready at this point to
say that the downtown area is gone. He stated before the
dramatic change in the community occurs, the community needs
Minutes of the Page-8
Shakopee Planning Commission April 22,1993
to know what's going to happen. Because of that, they need to
guide it and have their say in what happens.
Comm. Christensen stated that she would like to have staff
provide the Commissioners with some of the history from other
communities who went through this growth change. That might
be helpful to them to find out what they liked about it and
what they didn't like. She feels fewer mistakes could be made
if they are more informed. Comm. Christensen stated that she
will continue to fight for downtown.
Comm. Zak stated that they do not want one part of the City to
die because of new development in another. He stated it all
needs to work and compliment each other. He stated since the
change is inevitable, it's their job to help plan and guide it
in the best possible way.
Comm. Christensen stated she feels they need to review the
Comprehensive Plan so that they're not having to change the
Comprehensive Plan every time someone wants to come before the
Planning Commission with something.
Chrmn. Joos asked the City Planner if there was a way they
could review the Comprehensive Plan since the original plan
has not been approved yet.
The City Planner gave a presentation referring to the maps.
Chrmn. Joos stated it is a public hearing and asked if anyone
in the audience would like to speak to the issue.
Mr. Albinson stated that they will never know what the impacts
will be until it happens. He stated everyone has different
ideas on what the impact will be and all those ideas are just
educated guesses at best. He stated they are all concerned
about the downtown area and want to see it thrive. Mr.
Albinson stated that the CDC would like to have a joint
meeting with just the Planning Commission and not meet with
the City Council on this subject just yet.
Comm. Mars stated that he feels that they can guide the
impact. He stated the growth will occur whether they plan or
not and so it would be in their best interest to have an
impact on the planning process and help balance the old with
the new. Chrmn. Mars stated that although the race track
didn't go the way it was planned, they did protect the land
and can now go and open it up slowly and guide things in that
area to go the way they want.
Minutes of the Page-9
Apri122,1993
Shakopee Planning Commission
Comm. Spurrier stated that maybe since Chrmn. Joos was a past
member of the CDC, that he could enlighten the audience as to
what the CDC stands for and what their role is.
Chrmn. Mars stated the CDC stands for the Community
Development Commission. He stated it is designed to help the
business community of Shakopee.
Comm. Spurrier asked if the members are appointed.
Comm. Mars stated that the members are appointed and there are
now 7 members.
Chrmn. Joos asked if anyone else would like to address the
Planning Commission on the issue. There was no response.
Chrmn. Joos stated that the school district issue needs to be
resolved and also the downtown issue.
Chrmn. Joos asked for the City Planner's help in getting a
meeting date set between the Planning Commission and the CDC.
A continued public hearing meeting was set for May 13th for
the Planning Commission to meet with the CDC.
Chrmn. Joos again asked if anyone in the audience would like
to come forward and speak to the issue. There was no
response.
Motion: Comm. Christensen/Zak moved to continue the public
hearing to May 13 , 1993 .
Chrmn. Joos asked for any discussion. There was none.
Vote: Motion carried unanimously and the public hearing will
be continued to the 13th of May.
Comm. Zak stated that he would like to recommend that the
Comm. ,
videtapes of the meetings be kept for a week so that if a
Commissioner misses a meeting, he or she may view the video
tape.
V. ADJOURNMENT
The meeting adjourned at 9 : 30 p.m.
MONTHLY PROJECT
PROGRESS REPORTS
APRIL, 1993
Monthly Project Report - Submitted by Barry Stock
April 29, 1993
Project Start Complete Status Comments
1. Mem. Park Playground 6/1 8/15 0% Advertise bids
Equipment 5/10
1. Pool Improvements 5/1 5/20 0%
2 . Tapah Park Conces- 5/1 7/15 0% Project Awarded
sion Stand Project
3 . Referendum 4/7 6/22 15%
3 . Clinic RFP's ? ? 0%
3 . AWAIR Program ? ? 0%
3 . Develop new employee 1/1 ? 50%
performance evaluation
format.
3 . Perform Employee 1/1 ? 0%
Evaluations
3 . Carpet Library 5/1 6/1 0% Quotes being
received.
3 . Pest Control RFP's 5/1 6/1 0%
3 . Develop employee job 1/1 ? 0% All employee
descriptions positions
3 . 1994 CIP 4/1 5/1 0%
Coding: 1 - Recreation Dept.
2 - Building Dept.
3 - Asst. City Admin.
Other Comments
The Recreation Dept. workload is as projected. No special projects
are being planned outside the normal workload.
The Building Dept. generally does not initiate special projects.
The Building Depts. workload normally is dependent upon building
activity levels. However, many normal Bldg. Dept. duties are
now on hold due to increased building activity. Attached is a
copy of the 1993 Building Dept. Work List and the current status
each item.
SHAKOPEE FIRE DEPARTMENT
Department Memo
To: Dennis R. Kraft, City Administrator
From: Frank Ries, Fire Chief
Date: April 27, 1993
Subject: Monthly Project Progress Report
Project: Aerial Specifications and Purchase:
Possible vendors have been identified and details of each have been collected and reviewed. Specifications
have been drafted.
Attempted
Task(s) Due Date:
Draft Specs for review by City Manager and Attorney. April 30, 1993
Finalize Specs, release for Bid and advertise paper. May 12, 1993
Receive bids and determine best bid. May 28, 1993
Council awards bid to builder. (next possible meeting?) June 5, 1993
Advertise sale of present aerial.
Receive truck upon completion. 1994 ?
Project:Rewrite hiring practices
The practices have been written by the Fire Department Staff and reviewed by the City Attorney. The
position has been advertised and applications received.
First Physical test given at fire station. May 8, 1993
c:\wp50\aprilprp
1993 PLANNING COMMISSION
WORK PROGRAM
COMP PLAN COMPLETION
ELEMENT OBJECTIVE DATE
* Items are listed in order of priority
1. GM Current Planning Review Activities Ongoing
2. GM Draft Comprehensive Plan September, 1993
3. GM Comprehensive Sewer Plan June, 1993
4. LU Subdivision Regulations Update June, 1993
5. LU Zoning Ordinance Update December, 1994
6. LU Downtown Plan Update December, 1993
7. LU/TS CR 17/Bypass Plan December, 1993
8. TS East Shakopee Transportation Plan September, 1993
9. TS Traffic Control Plan December, 1993
10.TS Citywide Street Width Study June, 1993
11.TS Local Street Sidewalk Study September, 1993
12. LU Annexation/N1USA Expansion Plans December, 1993
13.LU Marschall Road Corridor Plan December, 1993
14.LU 1st Avenue Corridor Plan December, 1993
15.LU Restudy the RTD Area Initiate in 1993
16. GM Development Review Process Improvements Ongoing
17. PM Reevaluate population and household June, 1993
18. GM Comprehensive Plan brochures December, 1993
19. GM Commission education seminars Monthly
20.TS Street Lighting Study Complete in 1993
21.TS Street Tree Study Complete in 1993
22. LU Land Division Coordination Initiate in 1993
(City and Scott County)
23.LU On-site sewer program December, 1994
24. SW Wetland Mapping Inventory December, 1994
25. SW Review 509 Surface Water Mgmt.Plans December, 1994
ENGINEERING DEPARTMENT
MONTHLY PROGRESS REPORT ON PROJECTS
FOR
APRIL 1993
Category 1 - Projects Under Construction/Unfinished Projects
1. Apgar Street and 2nd Avenue
Construction has resumed on this project . All curb and
gutter has been installed. The asphalt base is scheduled
for paving the first week in May.
2 . Market Street/Minnesota Street Railroad Crossings
The Chicago & Northwestern Railroad has installed the
crossing signals on both streets . The new rubberized
crossing at Market Street will be installed the last week
of April or early May.
3 . Vierling Drive - C.R. 17 to C.R. 79
Construction on this project will resume in May as soon
as possible . Remaining work includes the final lift of
asphalt, sodding, restoration and final clean-up.
4 . 12th Avenue Sewer and Water Project (Industrial Park)
Approximately 90% of this project been completed. This
contract and the days allowed are just about up. Due to
rock encountered at C.R. 83 , additional time may be
requested by the contractor in order to open cut C.R. 83
rather than jack it . It is anticipated that all work
should be completed on the project by June 1st .
5 . Beckrich Estates
All work in this new subdivision was completed last fall
with the exception of the final lift of asphalt,
restoration and final clean-up. This subdivision will be
completed this spring or early summer.
6 . New Connection of Muhlenhardt Road to C.R. 18 and Streets in
Horizon Heights 4th
This project is basically completed. Some minor grading
remains, as well as the final clean up and restoration.
7 . Minnesota Valley 7th Addition
This subdivision was completed last fall except for the
final lift of asphalt, clean up and turf restoration.
The remaining work should be completed this spring or
early summer.
8. Stonebrooke - Phase I
This subdivision still needs the final lift of asphalt .
It was planned to be finished last fall but never got
completed. Due to the final asphalt not being placed for
several years, some curb repair and asphalt patching will
be required.
Category No. 2 - Projects in Design
1. Rahr Malting Force Main
This project is in the final design phase . This project
is being designed in-house .
2 . V.I.P. Interceptor Extension
This project is basically designed. The construction
schedule is being delayed due to Mn/DOT delays for the
Upper Valley Drainageway bid letting (See Upper Valley
Project discussion) . This project is being designed in-
house .
3 . Minnesota Street/Dakota Street/Alley
This project is being designed in-house. The design is
approximately 50o completed.
4 . Upper Valley Drainage Project - Phase II and Shakopee Bypass
Drainage Facilities
This project has been designed and ready for bidding for
two years . The City is the lead agency for constructing
the project even though it is a joint City/MnDOT project .
Mn/DOT is acquiring all of the right-of-way for the
project and the bid delays are directly related to
Mn/DOT' s delays in acquiring the right-of-way. The
latest word is that the City will receive authorization
to bid the project in August .
5. Street Reconstruction Projects (Spencer Street, 8th Avenue,
4th Avenue, Naumkeag Street, Fillmore Street and Atwood
Street)
These projects were ordered by the City Council on March
30, 1993 . This project is being designed by a
consultant . All field surveys should be completed by
May 1 .
6 . 1st Avenue Utilities (Minibypass)
This project is designed and will be constructed by
Mn/DOT as part of the Minibypass . City cost
participation will necessitate staff monitoring and
inspection of this portion of the project . The
contractor for Mn/DOT will be starting work in early May.
7 . 1993 Sidewalk Replacement Program
The list of property owners involved in the 1993 annual
program and deficient sidewalk locations has been
identified. A public hearing has been scheduled for this
project .
8. Public Works/SPUC Parking Lot Paving
Some preliminary surveying has been obtained and an
approximate cost estimate prepared. No design has
started.
9 . Tahpah Parking Lot Expansion
The field surveying of the entire Tahpah Park is
completed. No design has started. Indications are that
the Jaycees would like to do this project in 1994, so the
design is currently a low priority item.
10 . Valley Park 11th Addition
Plans are done and Council has authorized the
advertisement for bids for this project . The bid letting
for this project is May 6th.
11. Downtown Alley Reconstruction and Undergrounding Electric
Lines
This project was ordered by the City Council on April
20th. The design of this project will need to be
coordinated with Shakopee Public Utilities .
Category 4 - Private Subdivisions
All public streets and utilities constructed as part of new
subdivisions require continuous inspection to make sure City
Specifications are followed. The following is a status update on
the new subdivisions for 1993 .
1. Meadows 8th Addition
Construction has already started on this project . All
sanitary sewer, watermain and storm sewer has been
installed. Street construction will be starting in early
May.
2 . Prairie Estates 3rd
All plans have been approved by City and SPUC staff and
construction will start this spring.
3 . Maple Trails
Plans have been approved and construction is anticipated
this summer.
4 . Dominion Hills
Plans have been approved and construction is anticipated
this summer.
5 . Milwaukee Manor
Plans are completed and construction will be starting in
early May.
Category 5 - Special Projects
1. Total In-House Engineering Concept
During the 1993 budget process, the City Council directed
staff to prepare a proposal on what it would take to be
a completely self-sufficient Engineering Department (i .e.
no consultants, staff equipment and furnishings needed) .
Staff has not prepared this study yet .
2 . Improvements to the Prior Lake Outlet Channel
The Watershed District has not submitted any proposed
improvements to this channel . They have directed their
consultant to prepare a study on this .
3 . Comprehensive Sanitary Sewer Plan (Consultant)
The draft report is done. The final report is being
postponed until the Land Use Study near the new County
Road 18 Interchange is completed.
4 . Comprehensive City-Wide Stormwater Management Plan
(Consultant)
This study is approximately 40% completed at this time.
April 30, 1993
David E. Hutton
City Engineer
NON-AGENDA INFORMATIONAL
MEMO TO: Shakopee City Council Members
FROM: Dennis R. Kraft, City Administrator
RE: Referendum Support Committee
DATE: May 3 , 1993
INTRODUCTION:
In response to Council' s action last month to schedule a referendum
to consider the construction of a community center, ice arena and
fire station, a Citizens' Facility' s Committee has been created.
The committee is comprised of the following persons : Joan Lynch,
Gary Laurent, Paulette Rislund, Jim Stillman and Don Mertz . The
committee has met on several occasions over the past three weeks to
discuss the dynamics and role of the Committee in disseminating
information in support of the upcoming referendum.
Staff has been working with the committee to provide facts relative
to the upcoming referendum. The Citizens' Facility' s Committee has
scheduled a strategic planning meeting for Tuesday, May 11, 1993 at
7 : 00 P.M. in the City Hall Community Room. The committee is
soliciting support from representatives of the various youth
organizations, associations and other groups that would benefit
from passage of the proposed referendum.
Staff will keep City Council advised of the Citizens' Facility' s
Committee program as it develops .
NON-AGENDA INFORMATIONAL
MEMO TO: Shakopee City Council Members
FROM: Dennis R. Kraft, City Administrator
RE: Referendum Support Committee
DATE: May 3 , 1993
INTRODUCTION:
In response to Council' s action last month to schedule a referendum
to consider the construction of a community center, ice arena and
fire station, a Citizens' Facility' s Committee has been created.
The committee is comprised of the following persons: Joan Lynch,
Gary Laurent, Paulette Rislund, Jim Stillman and Don Mertz . The
committee has met on several occasions over the past three weeks to
discuss the dynamics and role of the Committee in disseminating
information in support of the upcoming referendum.
Staff has been working with the committee to provide facts relative
to the upcoming referendum. The Citizens' Facility' s Committee has
scheduled a strategic planning meeting for Tuesday, May 11, 1993 at
7 : 00 P.M. in the City Hall Community Room. The committee is
soliciting support from representatives of the various youth
organizations, associations and other groups that would benefit
from passage of the proposed referendum.
Staff will keep City Council advised of the Citizens' Facility' s
Committee program as it develops.
TENTATIVE AGENDA
REGULAR SESSION SHAKOPEE, MINNESOTA MAY 4 , 1993
LOCATION: City Hall, 129 Holmes Street South
Mayor Gary Laurent presiding
1] Roll Call at 7 :00 P.M.
2] Approval of Agenda
3] Recess for H.R.A. Meeting
4] Re-convene
5) Liaison Reports from Councilmembers
6] Mayor' s Report
7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
8] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*9] Approval of the Minutes of April 20, 1993
10) Communications :
a] Jon Westlake, County Planning Director, regarding Scott
County Groundwater Advisory Committee
11] Public Hearings:
a) 7 : 00 P.M. Public Hearing on application from Shakopee
Check Cashing for a currency exchange license at 1147
Canterbury Road - Res. No. 3786
b] 7 :30 P.M. Public Hearing on proposed improvements to
McKenna Road between CR-16 and South corporate limits
by paving, Project No. 1993-8 - Res . No. 3789
12) Boards and Commissions' Recommendations : None
13) Reports from Staff :
*a] Provision of Legal Services to SPUC
*b] Part-time Clerk/Typist Position
TENTATIVE AGENDA
May 4 , 1993
Page -2-
13] Reports from Staff continued:
*c) Prosecuting Attorney Position - Res. Nos. 3791 & 3792
*d) Shoreland Grant Agreement
e] Foothill Trail
f) Camgil Corporation Liquor Licenses - tabled 4/6
g) City Tag Line
h] Maras Street
i) Referendum Issues - Res. No. 3793
*j ) Architectural/Construction Management Service Agree-
ment - Greystone Construction
k] Funding of New Sidewalks
1] Building Department Additional Staffing - Res. No. 3790
m] Boat Ramp Access
n] South Shakopee Interceptor - MWCC Update
*o] Approve Bills in the Amount of $144, 490.72
14) Resolutions and Ordinances:
*a] Res. No. 3787 - Amending the Personnel Policy
*b] Res. No. 3788 - Ordering Report on Downtown Streetscape
Project, Phase II, No. 1993-12
c) Res. No. 3794 - Authorizing Issuance & Sale of G.O. TIF
Refunding Bonds, Series 1993A
15) Other Business:
a]
b]
c]
16] Recess for an executive session to discuss personnel issues
17] Re-convene
18] Adjourn to Tuesday, May 18, 1993 at 8: 00 P.M. , after school
board election.
Dennis R. Kraft
City Administrator
Upcoming Meetings:
May 11th, 5: 30pm - Committee of the Whole
May 11th, 7 : 00pm - Board of Review
May 25th, 7 : 00pm - Budget Worksession
TENTATIVE AGENDA
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Regular Meeting May 4 , 1993
1. Roll Call at 7 : 00 P.M.
2 . Approval of April 6, 1993 Minutes
3 . Rehab Grant Program Application - John Perry
4 . Rehab Grant Program - 90 Day Moratorium
5 . Downtown Architectural Vignettes
6. Other Bus ness
a) ,'a, ,S ,,z Q D
b)
7 . Adjourn
Dennis R. Kraft
Executive Director
OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 6, 1993
Chairman Beard called the meeting to order at 11 : 00 p.m. with
Cncl . Vierling, Lynch, Sweeney, and Mayor Laurent present . Also
present : Dennis R. Kraft, Executive Director; Karen Marty, City
Attorney; Barry Stock, Asst City Administrator; and Judith S .
Cox, City Clerk.
Sweeney/Vierling moved to approve the March 2, 1993 minutes .
Motion carried unanimously.
Mr. Stock gave a presentation on Mr. Schwaesdall' s request for
the Rehab Grant Program Application for Pablo' s Restaurant with a
total project cost of $14, 000 .
Laurent/Sweeney moved to authorize the appropriate HRA officials
to execute a Rehab Grant Program agreement with Mr. Paul
Schwaesdall for the property located at 230 South Lewis Street at
a cost not to exceed $3 , 735 .
Mayor Laurent suggested to have architects work with property
owners to do the design work. This work could be eligible for
grant funding.
Motion carried unanimously.
Laurent/Vierling recommended that staff review some of the
discussion on this item and research what other cities are doing
and take the information to the Community Development Commission.
Motion carried unanimously.
Chairman Beard adjourned the HRA meeting at 11 : 11 p.m. for an
Executive Session.
Dennis R. Kraft
Executive Director
Debra Zabel
Recording Secretary
MEMO TO: Dennis R. Kraft, HRA Executive Director
FROM: Barry A. Stock, Assistant City Administrator
RE: Rehab Grant Program Application - John Perry
- 124 South Lewis Street
DATE: April 26, 1993
INTRODUCTION:
On April 21, 1993 staff received a Rehab Grant Program application
from Mr. John Perry for the property located at 124 South Lewis
Street . Staff did have the opportunity to present the proposed
building improvement to the Community Development Commission for
their review and comment .
BACKGROUND:
Mr. John Perry is proposing the following rehabilitation work for
the property located at 124 South Lewis Street (formally Community
Credit building) . Attached are the proposed exterior improvements
to the property proposed by Mr. Perry. Mr. Perry is also proposing
approximately $3, 100 of interior building improvements . However,
these improvements are not eligible for the 25% grant amount .
The total estimated cost of the improvements for the exterior
portion of the building equate to $4 , 896 .43 . The Community
Development Commission believes that the proposed improvements are
in accordance with the Rehab Grant Program Guidelines . They are
therefore recommending that the Rehab Grant Program application
submitted by Mr. John Perry be approved in an amount not to exceed
$1, 224 . 10 (25% of exterior improvement amount) .
ALTERNATIVES:
1 . Move to authorize the appropriate HRA officials to execute a
Rehab Grant Program agreement in an amount not to exceed
$1, 224 . 10 by and between the Shakopee HRA and Mr. John Perry.
2 . Do not approve the Rehab Grant Program application submitted
by Mr. John Perry.
3 . Table action pending further information from staff .
STAFF RECOMMENDATION:
Staff recommends alternative #1 .
ACTION REQUESTED:
Move to authorize the appropriate HRA officials to execute a Rehab
Grant Program agreement in an amount not to exceed $1, 224 . 10 by and
between the Shakopee HRA and Mr. John Perry.
PROPOSED EXTERIOR IMPROVEMENTS TO PROPERTY
LOCATED AT 124 SOUTH LEWIS STREET
1. Paint stucco walls (4 sides) $1100.
2. Repair bad wood on facia & repaint.
3. Remove existing front window and replace with a bay window.
cost of labor & materials for items 2 & 3 is $2200.00
4. Remove front door and frame and replace with a steel door
and wood frame, door looks like a finsihed oak door, (Manor
House 36" J26 411-7481 $349 plus tx. $373.43 total, plus
labor to remove, dispose and install new door $50.00 labor.
5. Install new sign on front (cost of sign $593.00) and install
single faced sign on 2nd story rear, (I already own this
sign) . Cost of installation of both signs is $350.00. Install
letters spelling INSURANCE, 8" plastice letters (black), cost
of letters and installation is $230.00.
$1100 exterior painting
$2200 for facia & window
$343.43 front door
$ 50.00 install front door & remove old one
$593.00 double faced (new) sign for front of building
$350.00 installation of 2 signs
$230.00 installation & materials for 8" foam filled,
flush mounted INSURANCE letters on front of bldg. .
$4896.43 total
I have asked for but not received estimates for the electrical
work for signs. So, do not include that, as I will not submit
it.
John Perry
120 East 1st Ave.
Shakopee Mn 55379
* y
MEMO TO: Dennis R. Kraft, HRA Executive Director
FROM: Barry A. Stock, Assistant City Administrator
RE: Rehab Grant Program - 90 Day Moratorium
DATE: April 26, 1993
INTRODUCTION:
On April 6, 1993 the Shakopee Housing and Redevelopment Authority
requested the Community Development Commission to look at the Rehab
Grant Program Guidelines with the intent of tightening them up to
insure that appropriate building improvements are being approved
for funding.
BACKGROUND:
On April 21, 1993 the Shakopee Community Development Commission
reviewed the Rehab Grant Program Guidelines. At that time, the
Commission discussed several provisions that could be included in
the guidelines to encourage building improvements that are
consistent with an overall design theme for the downtown area.
However, in reviewing this point, the Community Development
Commission discovered that there was no overall design theme for
the downtown area. At the meeting of April 21, 1993 , staff also
had Mr. Steve Cross, Architect in attendance to discuss the
possibility of completing architectural vignettes on 10 block faces
in the downtown area. The purpose of the vignettes would be to
stimulate property owner interest in regard to what Downtown
Shakopee could look like if very minor and consistent building
improvements were encouraged in the downtown area. The Commission
is recommending that the HRA retain the services of Mr. Cross.
The Community Development Commission felt that until an overall
design theme could be developed for conceptual purposes that it
would be benefical to place a 90 day moratorium on accepting
applications under the Rehab Grant Program. The Community
Development Commission also wanted more time to develop appropriate
language that could be included in the Rehab Grant Program
Guidelines to encourage building improvements in the downtown area
that are consistent with the overall direction for the downtown
area. The Commission is also considering the possibility of
proposing a downtown redevelopment district that would specifically
require all building improvements to adhere to a strict building
review prior to building permit approval.
Staff would like to recommend that the Housing and Redevelopment
Authority move to place a 90 day moratorium on the acceptance of
Rehab Grant Program applications submitted.
ALTERNATIVES:
1. Move to place a 90 day moratorium on the acceptance of Rehab
Grant Program applications submitted to the Shakopee HRA.
2 . Do not place a moratorium on the acceptance of Rehab Grant
Program applications submitted to the Shakopee HRA.
3 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Move to place a 90 day moratorium on the acceptance of Rehab Grant
Program applications submitted to the Shakopee HRA.
*s
MEMO TO: Dennis R. Kraft, HRA Executive Director
FROM: Barry A. Stock, Assistant City Administrator
RE: Downtown Architectural Vignettes
DATE: April 28, 1993
INTRODUCTION:
On April 21, 1993 the Shakopee Community Development Commission
moved to recommend to City Council that the City retain the
services of Mr. Steven Cross to complete architectural vignettes on
ten block faces in the downtown area. The purpose of the vignettes
would be to provide the City with an overall design theme for the
downtown area.
BACKGROUND:
For the past three years the City has struggled with an overall
conceptual design theme for the downtown area. When the downtown
redevelopment project was designed, it was the intent of Council to
create a historic theme that replicated Shakopee in the early
1900's. The original intent of the Downtown Rehab Grant Program
was also meant to encourage projects that would preserve and
enhance the historical integrity of the downtown area.
Over the past several years, there has been an ongoing debate on
whether or not certain properties within the downtown area should
be preserved at all. Discussion has also taken place on developing
a conceptual image plan to portray what various buildings in the
downtown area could look like if they were enhanced and/or
restored.
In an effort to provide some direction to both City staff and
downtown property owners regarding potential building improvements,
the Community Development Commission is recommending that Mr. Steve
Cross be retained by the City to complete architectural vignettes
for 10 block faces in the downtown area. Mr. Cross is an architect
who has taught architectural history at the University of Minnesota
and has also completed a similar project for Webster, Iowa. The
cost to complete the vignettes is approximately $250. 00 per block
face plus reimbursable expenses. There are adequate funds in the
Professional Services account of the 1993 HRA Budget to cover this
expenditure.
The CDC believes that once the vignettes are complete, they could
be used to stimulate downtown business owners interest in
rehabilitating their structures. They will also serve to provide
direction in regard to the overall aesthetic building design for
the downtown area. Mr. Cross stated to the Community Development
Commission that he believes that if some consistent applications
are applied to the buildings in the downtown area that the overall
image could be significantly enhanced.
The CDC has not decided which block faces should be included in the
study. They would like to have Mr. Cross work closely with them to
prioritize which blocks have the most critical impact on the
downtown area. Staff would expect that the former City Hall block
and the adjacent block to the East would receive top priority since
they are going to provide highway users with the first picture of
our community.
ALTERNATIVES:
1. Retain the services of Mr. Steve Cross to complete an
architectural vignettes of ten blocks in the downtown area at
a labor amount not to exceed $2, 500. 00 plus reimbursable
expenses.
2 . Do not retain the services of Mr. Steve Cross to complete
architectural vignettes on block faces in the downtown area.
3 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1 .
ACTION REQUESTED:
Retain the services of Mr. Steve Cross to complete an architectural
vignettes of ten blocks in the downtown area at a labor amount not
to exceed $2 , 500. 00 plus reimbursable expenses.
CITY OF SHAKOPEE, MINNESOTA DATE
REHAB GRANT APPLICATION FEE (1% of grant amount)
GENERAL INFORMATION
1. Applicant ,%'c`� ✓C cc;�;lSUi%'«
(Name) (Address) (Phone #)
2. Property Owner: ;c'
(Name) (Address) / (Phone #)
3. Site: ,/,/,'/F-11- //c�iGO/�� .2 �' .S ! .{Jl5 �<
(Business Name) (Address)
PROJECT DESCRIPTION
1. The rehabilitation will include (check as many as apply) :
Cleaning of building.
Painting of building.
_ _ _ Work on the facade, such as mortar repair, restoration
or replacement of architectural features, etc.
Facade work will include:
Front facade Rear facade Both
Work on the entryway, to include:
Front entry Rear entry Both
Work on display windows and/or window display areas.
Signage changes.
XAwnings installation or renovation.
Awning will be: Retractable Stationary
Reinforcement of structural stability of roof, walls,
floors, or ceiling. Please explain:
Other, Please describe:
•
2. Please indicate the contractor(s) who will be doing the work:
/ 77 '- 5 -
5-55- 6eri-O-c>7.4 7b27 '(__ -57\ ' .
APT' 7 '5 g et *X1/' c57,-Y77
•
AL „es
Please attach: Copy of specifications, plans or drawings
for the work, including cost quotes for
materials, labor, architectural fees,
building permits, etc.
FINANCIAL INFORMATION
1. •Estimated •project cost: $ c�80.7`,' 5
Amount allocated to interior improvements, e.g. structural
• work on roof, walls, floor, etc. :/ $ f�
- 2. Grant amount applying for: $ l 5/, (9(
(25% of total project cost)
- 3. How will the balance of the project cost be paid?
Loan My own money
Please attach: Copy of letter from lender committing to loan,
- - :
CENTREPOINT SIGNS 1415
555 W.78th
P.O.BOX 432
CNpNIIASSEN,MN 55317
934-4717
NAME Pablo' s Mexican Restaurant NAME
ADDRESS 230 S. Lewis St. ADDRESS
CITY Shakopee STATE Mn ZIP CITY STATE ZIP
TELEPHONE 445-9218 Paul TELEPHONE
DATE DATE OF PLANS START WORK DATE YOUR INQUIRY NO. PROPOSAL NO. PAGE NQ OF PAGES
4-19-93 4-19-93 4-5 Wks/ARO verbal 1 1
We are pleased to quote the following:
•
1 - 56 ' long, 30" depth, 48" high decorated and
lighted awning. Decorated per customer approved
artwork. Frame constructed from double dipped
galvanized steel . Awning material constructed .
• of reinforced translucent eradicable plastic.
• $4350.00
• 5- Canvas unlit awnings for over windows and back entrance.
_ 4 $1100.00
.;:, =.. *`ss--,4-- Tax 354.25
$5804.25
• Installation included, less electrical and permits.
MATERIAL AND LABOR AS REQUIRED IN ACCORDANCE WITH THE ABOVE
• SPECIFICATIONS. THE ABOVE PRICES. SPECIFICATIONS AND CONDITIONS ARE SATIS-
SUM OFE -'-. • DOLLARS S5 8 0 4_2 5 FACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO
COMPL THIS CONTRACT AS SPECIFIED. PAYMENT WILL BE MADE
PAYMENT TO BE AS LI D T HE LEFT.
.. MADE AS FOLLOWS 5011 dnwn/ ba l due upon /2-------/ -
AN
installation. .
material is guaranteed to be as specified. AN work to be completed In a workmanlike SIGNATURE OMPANY
manner according to standard practices.Any alteration or deviation from above specifica-
tions involving extra costs will be executed only upon written orders,and wal become an �� /
extra charge over and above the estimate.AB ageements contingent upon strikes.ac-
• cidents or delays beyond our control.Owner to carry fire.tornado and other necessary
insurance.Our workers are fully covered by Workman's Compensation Insurance. AUTHORIZED SIGNATURE
' NOTE THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHM_ V DAYS
AUTHORIZED SIGNATURE DATE OF ACCEPTANCE
REINFORM, 4W460 carbonless POLY PAK(50 SETS)4P460 �' TRIP
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OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REG. ADJ. SESSION SHAKOPEE, MINNESOTA APRIL 20, 1993
Mayor Laurent called the meeting to order at 7 : 02 p.m. with
Councilmembers Lynch, Sweeney, Beard and Vierling present . Also
present were Dennis Kraft, City Administrator; Barry Stock,
Assistant City Administrator; Karen Marty, City Attorney; Judith
Cox, City Clerk; Lindberg Ekola, City Planner; and Dave Hutton,
Public Work Director/City Engineer.
Mayor Laurent added to the agenda 13a) Petroleum Waste Treatment .
Mr. Kraft added to the agenda 13b) MUSA moratorium action
considered by Metropolitan Council .
Beard/Vierling moved to approve the agenda as changed. Motion
carried unanimously.
Liaison reports were given by the Councilmembers .
Mayor Laurent gave the Mayor' s report .
Mayor Laurent recognized anyone in the audience wishing to speak on
any item not on the agenda. There was no response.
Vierling/Lynch moved to approve the consent business . Motion
carried unanimously.
Vierling/Lynch moved to approve the minutes of March 30th and April
6th, 1993 . (Motion carried under consent business . )
Mayor Laurent informed Council that since he owned property in the
lleys
re
vicinity where heshould abstain fromparticipation
the proposed
ements to owntown abecausee of to
o
be done, that
conflict of interest .
Ms . Marty explained the conflict of interest comes in because the
factof the assesarandt discussion of Mayor Laurent would
e
assessed are not cepepate issues. Therefore
have a direct financial interest in the outcome.
Mayor Laurent passed the gavel to Vice Mayor Lynch and removed
himself from the Council table.
Vice Mayor Lynch opened the public hearing for the proposed
improvements to downtown alleys by undergrounding of overhead
electric and pavement at 7 :24 p.m.
Mr. Hutton gave a presentation on the reconstruction of the alleys
and what would need to be done at each individual alley. He
discovered there was poor drainage and little control
f sof torm
water runoff . Mr. Hutton also explained the process
undergrounding the electric lines . He stated that block, which includes tconstructionula
be approximately $8, 000 per
inspection and engineering costs.
Official Proceedings of the April 20, 1993
Shakopee City Council Page -2-
Cncl . Beard suggested that it might be logical to stage or postpone
underground of electric in Blocks 29, 30 and 31 since there is no
paving to these alleys planned.
Cncl . Lynch recognized anyone in the audience that would like to
comment to the proposed improvements.
Duane Wermerskirchen, 108 E. 1st Avenue, stated that he did not
approve of Mayor Laurent abstaining from the vote because it would
have to be a unanimous vote. He did not feel the alleys should be
100 percent assessed since a majority of the public use the alley
to the post office . He suggested that it be 25 percent assessed
like a City street . Mr. Wermerskirchen stated that he would like
to see the undergrounding occur. He asked whether the electrical
would be brought up to the building.
Mr. Hutton stated that the electrical costs estimated included the
amount to run the lines to the meter socket of each building.
Eugene Pearson, 112 Sommerville, asked about placement of the
transformers .
Lou Van Hout, Utility Manager, stated the transformers needed to be
near the center of each block but the sights have not been
determined. He stated that the transformers would not be
underground.
Bruce Garness, 114 East 1st Avenue, stated that he was in favor of
the undergrounding of the utilities and asked whether the
transformers could be placed on roofs .
Mr. Van Hout stated the transformers could not be placed on the
roof tops.
Joelle Sawvel, 320 E. 1st Avenue, was opposed to the 100 percent
assessment . She was concerned whether she would need to hire an
electrician to hook up the electrical from the outside box to the
house . Ms . Sawvel asked if this was done because the bypass is
being put in. She was also concerned if the estimated costs were
accurate or would be increasing.
Mr. Van Hout stated that they would need to hire a private
electrician, but possibly a package bid could be available.
Mr. Hutton stated that the pavement is deteriorated and it was
proposed to be done last summer, but electrical costs took longer
to determine.
Charles Mensing, 117 S. Fuller Street, was concerned with the time
frame, whether the alleys would be torn up at the same time the
mini bypass was being done. He had an electrician come to his
house who gave him an estimate of $5, 000 to run the electricity
from the alley to the meter box. Mr. Mensing stated concern over
April 20, 1993
Official Proceedings of the ApApri -2-
Shakopee City Council
where the transformers would be constructed and also he did not
agree with the 100 percent assessment .
Bill Berens, 123 W. 2nd Avenue, commented that he that Block p 22vedouf the
he
pavement being redone. He did not
feel undergrounded since the back doors to the business are not shopped.
ated that she was for
t
Ginnie pavement
and 38 S. Lewis Street,the undergroundingst and that each would
the alley pavemen
improve the appearance of the area.
Betti Lu Prow, 126 S . Lewis Street, commented that she was for both
improvements making business better for the town.
Will Schoers, The Tollbridge, was concerned whether he would have
to pay to have his parking lot repaved, and where the transformers
would be positioned. He suggested having an electrician give each
property owner
Wouldestimate
to knowthe
thecosts .
cost before he canfeet
to go to
approve .
gett sserrvice.
Mr. Hutton stated that the parking lot would be part of the
undergrounding project .
Gary Turtle, Turtles Bar, 132 E. 1st Avenue, stated he was in favor
of both projects .
Ed Dressen, 126 1st E. Avenue, stated he was in favor of the
projects .
Pat Schroers, The Tollbridge, questioned whether this vote would
have an effect on ethat ase of wouldthe preferntown to have]ect 1 t gAvenue
etting
completed. He stated he
redone even if the alleys weren' t redone.
Cncl . Sweeney stated that about 50 percent of the alleys would be
paid for out of the General Public Improvement Fund and that
whether phase two gets done or not is whether the City has the
money to do it .
Joelle Sawvel, 320 E. 1st Avenue, felt the assessments should be
looked at block by block.
Bruce Garners, 114 East 1st Avenue, requested the City look at the
time frame and schedule around the mini bypass construction.
Mr. Hutton stated the construction on 1st Avenue could be completed
by August but that the alleys would not be started until August or
September.
Mr. Van Hout stated he had no definite time frame for the
underground of the electric . He felt it would be important to get
the conduit underground now and it would be possible then to finish
the project next year. He commented that possibly the City could
Official Proceedings of the April 20, 1993
Shakopee City Council Page -4-
get an electrician to do all the work for the business and home
owners .
Gene Pearson, 112 Sommerville, stated that if there is a
possibility that the whole downtown area would be redone at some
point and the alleys would be removed, it would be a waste to spend
the money to do this project .
Vice Mayor Lynch informed the audience that to her knowledge there
has been no discussions on eliminating the alleys .
Cncl . Lynch closed the public hearing at 8 : 15 p.m.
Vierling/Beard moved that pavement of the alleys in the Central
Business District be assessed at 259s.
Cncl . Sweeney stated that the alleys clearly support the businesses
and it is their customers that use the alleys . He also stated that
since Block 21 would be outside the business zone then it would not
be effected by the 25 percent assessment .
Cncl . Vierling said that she looked at the zoning differences
between the business and residential area.
Motion carried unanimously with Mayor Laurent abstaining.
Beard/Vierling offered Resolution No. 3782, A Resolution Ordering
an Improvement and the Preparation of Plans and Specifications for
Downtown Alleys (Blocks 21 - 25 and Blocks 29 - 31) , Project No.
1993-9 and moved its adoption.
Cncl . Vierling questioned whether the conduits could be stubbed out
and completed at a later date.
Mr. Hutton stated this would be done only for time purposes, if it
could not be finished this year.
Cncl . Sweeney was concerned with the Stans Museum which would
extend across the alley where the undergrounding would be under the
building.
Mr. Hutton stated that Council could delete that Block from the
project since that is just underground and no pavement.
Motion carried unanimously with Mayor Laurent abstaining.
Mayor Laurent abstained from the next item because of a conflict of
interest .
Mr. Ekola gave a presentation on the proposed changes to the
Stonebrooke Planned Unit Development including a 36 stall parking
expansion and changing Outlot A from commercial to single family
residential .
Official Proceedings of the April 20, 1993
Shakopee City Council Page -5-
Vice Mayor Lynch asked if there were any comments from the
audience.
Kent Harbinson, Fredrikson and Byron law firm, representing the
Notermann's, commented that they did not want the extra stalls for
the parking lot to be allowed and suggested that there was already
some construction taking place. He stated that the developers had
not complied with annual inspections for the septic system
effecting the ground water and drainage.
Mr. Ekola clarified that the annual inspections is something new
that the Council did beginning with this PUD and that the testing
has to be filed by July 1st. He stated that the building
department has reviewed resource materials on septic system and the
developers could either use a trench or a mount system on Block 13 .
Mr. Harbinson requested that Council either over turn the Planning
Commission's action or table until more information can be
obtained.
Mr. Ekola stated that the annual septic tank inspections are
ordinance requirements and files are kept at City level to insure
the process is taking place.
Cncl. Vierling recognized point number five of Resolution No. 3778
that requires grading and erosion plans, which would be prepared by
a certified engineer and brought to City staff before approval of
the preliminary plat.
Mr. Gary Laurent, Laurent Builders Inc. , stated that construction
on the parking lot had not started. He informed Council that the
Home Owner's Association will be providing the inspections and
submitting the reports to the City annually.
Sweeney/Vierling offered Resolution No. 3778, A Resolution
Approving Two Amendments to the Stonebrooke Planned Unit
Development, and moved its adoption.
Sweeney/Vierling moved to table action on the motion pending the
additional information which Mr. Laurent has said the Home Owner's
Association will be providing and a site inspection. Motion fails
with Cncl. Sweeney and Vierling voting in favor of the motion and
Mayor Laurent abstaining.
Motion carried unanimously on main motion with Mayor Laurent
abstaining.
Vice Mayor Lynch recessed the City Council meeting for a short
break and reconvened at 9 : 20 p.m.
Vice Mayor Lynch returned the gavel to Mayor Laurent.
Official Proceedings of the April 20, 1993
Shakopee City Council Page -6-
Sweeney/Beard moved to remove the Brian Stately application for
tattoo license from the table. Motion carried unanimously.
Sweeney/Beard moved to approve the application and grant a Tattoo
License to Brian Stately, 117 E. First Avenue.
Cncl . Sweeney stated he wanted to speak against the motion.
Ms . Marty explained her memo to Council and felt that the
application should not be granted because all the criteria was not
met .
Most of the councilmembers were concerned about the health issues
and thought that Mr. Stately should obtain a steam autoclave as
used in Minneapolis Tattoo Parlors.
Brian Stately stated that he had a copy from the State Health
Department of approval on infection waste disposal . He stated he
was using the most modern type of sterilization system.
Cncl . Sweeney suggested contacting St . Francis Hospital personnel
to find someone who could check the sterilization procedures .
Ms . Marty stated they could also call the inspector for Minneapolis
to come and observe Mr. Stately' s process .
Motion failed unanimously.
Mr. Stately questioned whether he could get a license.
Mayor Laurent stated that he needed to comply with the ordinance in
all areas and that he could re-apply for a license .
Vierling/Lynch moved to notify both police unions of the City' s
intent to limit buy back of unused holiday time to a maximum of 40
hours per individual . (Motion carried under consent business. )
Vierling/Lynch moved to adjust City policy as necessary to allow
members of the police unions to carry up to 40 hours of unused
holiday time through March 31st of the year following that in which
the time was earned. (Motion carried under consent business. )
•
Vierling/Lynch moved to authorize the appropriate City officials to
execute a lease agreement by and between C.S . McKrossen
Construction, Inc. and the City of Shakopee for office space at the
recreation building for the period effective May 1st through
November 30th at a rate of $300 per month with the tenant
responsible for all utility costs . (Motion carried under consent
business . )
Mr. Stock gave a presentation about the referendum issues for the
community center/ice facility/fire station/fire trucks.
Proceedings of the April 20, 1993
Shakopee City Council Page -7-
Mr. David MacGillivray summarized his memo to the Council stating
different alternatives and suggestions about time frame and dollar
amounts for the referendum. He asked Council to give them
direction on which alternative to follow so he could fine tune the
numbers accordingly. Mr. MacGillivray explained the difference
between taxes on bond issues and G.O. Equipment Certificates for
the fire trucks .
Cncl . Vierling suggested taking funds out of the Capital
the fire
Imucvement Fwas stated that funds nd and transfer them tfrom Capital o be used to I
trucks . uItmprovment Fund
could not be transferred out .
Beard/Sweeney moved to delete fire trucks from the Referendum.
Motion carried unanimously.
There was extensive discussion on the dollar amount to be used for
the referendum.
Sweeney//Beard moved to direct Bond Council to fine tuneproposed
amount for the referendum for 20 year bonds, approximately
$6 , 850 , 000, with a $90/year tax increase on $80, 000 . 00 property.
Motion carried unanimously.
Cncl . Beard asked about TIF funds being used for the ice arena.
Mr. MacGillivray explained that you could not spend tax increment
moneys on projects that are built to do central service, such as
fire stations or City Halls, but they can be used for recreation
facilities .
Mr. Stock gave a a ie
sTheaprocessry of hthey use toncontactunit nlocal
for the fire sta
vendors and ask for quotes .
Cncl . Sweeney suggested using the maintenance budget for this
project and to not repaint the ceiling and walls of the truck bays
at this time .
Beard/Vierling moved to authorize the appropriate City account to
oicials to
allocate $3 , 990 .25 from the contingency appropriation
off-set the costs associated with replacing the fire station
heating/cooling roof top unit .
Cncl . Vierling spoke against the motion stating that the
heating/cooling unit should be put in, but do not do the painting
at this time .
Motion failed with Cncl . Beard for the motion.
Sweeny/Lynch moved to authorize appropriate City officials to
allocate $3 , 000 from Fire Department line item and the balance from
maintenance to off-set the costs associated with replacing the fire
station heating/cooling roof top unit . Motion carried unanimously.
Official Proceedings of the April 20, 1993
Shakopee City Council Page -8-
Mr. Stock gave a presentation on the Tahpah park Concession Stand
Improvement Project .
Lynch/Sweeney moved to authorize the appropriate City officials to
enter into an agreement with Kuechle Construction in the amount of
$81, 425 . 00 for the Tahpah Park Concession Stand Improvement
Project . Motion carried unanimously.
Vierling/Lynch moved to authorize the purchase of an alley grader
from Lano Equipment, Inc. of Shakopee for a total cost of
$50, 295 . 16 . (Motion carried under consent business. )
Vierling/Lynch moved to authorize the purchase of an aluminum truck
box from Midland Equipment Co. for the one-ton Parks truck for a
total cost of $9, 105 . 75 utilizing the Capital Equipment Fund.
(Motion carried under consent business. )
Vierling/Lynch moved to appoint Mr. Mike Huber to the position of
Engineering Technician II at a starting salary of $11 . 12/Hr. ,
effective April 26, 1993 . (Motion carried under consent business. )
Vierling/Lynch moved to appoint Mr. David Nummer to the position of
Civil Engineer at Step 1 of the 1993 Pay Plan. (Motion carried
under consent business. )
Vierling/Lynch offered Resolution No. 3785, A Resolution amending
resolution No. 3736 which adopts the 1993 Pay Plan to add the
position of Civil Engineer at 82 points. (Motion carried under
consent business . )
Vierling/Lynch moved to approve the application and grant a Massage
Center License to Tracy Hohenstein, Today' s Concept, 491 Marschall
Road. (Motion carried under consent business. )
Vierling/Lynch moved to approve bills in the amount of $545, 430 . 18 .
(Motion carried under consent business . )
Vierling/Lynch offered Resolution No. 3779, A Resolution
Establishing Municipal State Aid Highways for Spencer Street, from
4th Avenue to 10th Avenue and moved its adoption. (Motion carried
under consent business . )
Vierling/Lynch offered Resolution No. 3780, A Resolution Calling A
Hearing on the 1993 Sidewalk Replacement Program, Project No. 1993-
11, and moved its adoption. (Motion carried under consent
business. )
Vierling/Lynch offered Resolution No. 3781, A Resolution of the
City of Shakopee, Minnesota, Approving Premises Permits for the
Shakopee VFW Post #4046, and moved its adoption. (Motion carried
under consent business . )
Official Proceedings of the April 20, 1993
Shakopee City Council Page -9-
Vierling/Lynch offered Resolution No. 3783, A Resolution
Authorizing the execution of Mn/DOT Agreement No. 70600M Regarding
the Construction and Maintenance of the Traffic Signals of the T.H.
169 Bridge and Mini bypass Project and moved its adoption. (Motion
carried under consent business . )
Vierling/Lynch moved to offer Resolution No. 3784, A Resolution
Amending Resolution No. 3071, (Adapting special assessments for
downtown streetscape) , and moved its adoption. (Motion carried
under consent business . )
Cncl . Vierling commented that the County is working on the
petroleum waste problem (petroleum contaminated soil land treatment
facility permit request from Land Farms, Inc. ) and would be having
a public hearing.
Mr. Kraft stated that the Metropolitan Council discussed the
options relative to MUSA additions . He explained the three
alternatives. He said they voted 9 to 5 in opposition to the
moratorium.
Cncl . Vierling wanted to express thanks to the Staff for the Open
House.
Mr. Stock presented the new logo to the Council and discussion was
held concerning the new tag line. Councilmembers wanted to think
about it for a couple of weeks before approving it .
Mayor Laurent recessed the City Council meeting for an Executive
Session at 10 : 55 p.m. for the purpose of discussing litigation.
Mayor Laurent re-convened the meeting at 11 :07 p.m. and stated that
there was no action taken by Council during the Executive Session.
Mayor Laurent djourned the City Council meeting at 11: 07 p.m.
u•eb-i#k .� •
•ith S. Cox
y Clerk
Debra Zabel
Recording Secretary
. i °it
SCOTT COUNTY
PLANNING, INSPECTIONS& ENVIRONMENTAL HEALTH
COURTHOUSE A102
428 S. HOLMES ST.
SHAKOPEE, MN 55379-1393 (612) 496-8353
MEMORANDUM:
TO: City Administrators
Township Officers
Water Management Organizations
FROM: Jon Westlake , Planning Director
Peter Beckius, Resource Conservationist, SWCD
William Schmokel, Scott County Surveyor
DATE: April 26, 1993
SUBJECT: Scott County Groundwater Advisory Committee
The Scott County Board passed a resolution directing the Scott County
Planning, Inspections and Environmental Health Department, in
cooperation with the Scott Soil & Water Conservation District, to
prepare a county-wide groundwater management plan. Development of
the plan will begin this summer with the appointment of a 15 member
advisory committee. This committee will meet regularly over the next
year and a half to guide the planning process. A draft plan is
expected to be completed by December, 1994.
Attached is an invitation for you to nominate someone from your
jurisdiction to serve as a member of the advisory committee , as a
member of the task force providing staff support to the advisory
committee, as a technical resource person or by submitting pertinent
information.
If you have any questions , feel free to contact Peter Beckius of the
Soil & Water Conservation District at 492-2636 .
An Equal Opportunity/Affirmative Action Employer
APPLICATION FOR APPOINTMENTS TO THE
SCOTT COUNTY GROUNDWATER ADVISORY COMMITTEE
(Please Print)
NAME:
Last First Middle
ADDRESS: State
Street City
PHONE:
Home Business
In Which Commissioner District Do You Reside?
Describe experience or skills you have relating to the appointment you are
seeking:
Describe special or personal interests you have relating to the appointment you
are seeking:
What interests you in this appointment?
One meeting per tenth is prposed���Groundwater Commitcate on the tee ineetingsbelow �s
that you would be able to attend
Please keep in mind that meetings will generally last two hours.
Monday Tuesday Wednesday Thursday
2:00 p.m.
3:00 p.m.
4:00 p.m.
Please rank your choices from above as 1, 2 and 3 with 1 being your first
choice:
1. 2. 3.
Please return completed form by June 1, 1993 to:
Jon Westlake, PIE Director
Scott County Courthouse
428 South Holmes St.
Shakopee, MN 55379-1393
(612) 496-8353
SCOTT COUNTY GROUNDWATER MANAGEMENT PLAN
Throughout Minnesota and the country there is a growing concern over the impact
of human activities on groundwater quality. This concern is experienced in
Scott County as well. Responding to the increasing number of groundwater
contamination and degradation cases, the County is interested in protecting
existing groundwater resources, thereby assuring residents access to potable
groundwater supplies.
As a result of this interest, the County Board of Commissioners passed a
resolution directing the Scott County Planning Department to develop a County
Groundwater Management Plan. The plan is pursuant to 1987 legislation
authorizing groundwater planning in the metropolitan counties.
Among the plan's goals is an inventory of all groundwater resources,
delineation of sensitive areas, evaluation of land use impact on groundwater
quality and quantity, identification of existing groundwater contamination
(point and nonpoint sources) , identification of major issues affecting the
County's groundwater supply, anticipation and description thereof of
environmental changes attributable to land use and development and its possible
affects on groundwater quality and quantity, establishment of goals and
objectives used to address those identified issues, and finally, a description
of actions needed to achieve the plan's goals and objectives.
To guide its planning process, the County is seeking nominations for membership
to a 15 member advisory committee. Members are to represent various local
agencies and specific interests, such as construction, agriculture,
hydrogeology, and well drilling. Ebur committee members will be chosen from
the general public, while seven will be appointed ficau watershed management
organizations, and statuatory and home rule charter cities, and townships.
These local government representatives must be geographically distributed so
that at least one is appointed from each County Commissioner district.
This committee will select issues pertinent to the plan, recommend methods to
resolve those issues, and finally, assist in implementing the plan's
objectives.
The County will also use a task force of technical people to provide technical
support to the advisory committee.
To assist us in this endeavor, the Scott County Planning Department requests
the names of potential advisory committee nominees, or those persons in your
committee/jurisdiction possibly interested in participation on the task force.
In addition, we would like you to submit any water and related land resource
plans and official controls that affect groundwater management, and any issues,
conflicts, or problems that you wish addressed in the plan.
Please send this information by June 1, 1993 to Jon Westlake, Planning
Department, Scott County Courthouse, 428 South Holmes, Shakopee, MN 55379. If
you have any questions regarding this effort, please call Peter Beckius at the
Soil & Water Conservation District at 492-2636.
4-12-93
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MEMO TO: Mayor and Member of the Council
FROM: Judith S. Cox, City Clerk
RE: Shakopee Check Cashing
DATE: April 28, 1993
INTRODUCTION & BACKGROUND:
Shakopee Check Cashing desires to operate a currency exchange
at 1147 Canterbury Road. The City Attorney has advised me that
under Minnesota law, they are required to obtain a license each
year for this. The law changed in 1992 to require City' s
concurrence, after published notice and a public hearing. If we do
not approve or disapprove it within 60 days from receipt of the
application, approval is presumed.
This is the second one of these applications we have received.
I am unaware of any reason for us to object to this application.
Mr. Frank Marzario, owner of Shakopee Check Cashing, will be
present at the public hearing to answer any questions that
Councilmembers may have .
ACTION REQUESTED:
Offer Resolution No. 3786, A Resolution Approving the
Application of Shakopee Check Cashing for a currency exchange
license at 1147 Canterbury Road, and move its adoption.
•
133 EAST 7th STREET
STATE OF MINNESOTA ST. PAUL,MN 55101
612/296-4026
OFFICE OF THE COMMISSIONER
DEPARTMENT OF COMMERCE FAX:612/296-4328
Certified Mail
April 13, 1993
City Clerk
City of Shakopee
129 E. 1st Ave. .
Shakopee, MN 55379
Dear City Clerk:
Shakopee Check Cashing has made application for a currency
exchange license to operate at 1147 Canterbury Rd. , Sha
eopee,
MN 55379 . Pursuant to Minnesota Statute 53A. 04 ,
e
forwarding a copy of the complete application to the city of
Shakopee in care of your office for your review.
Please note that Minn. Statute 53A. 04 , which became effective on
April 24 , 1992, requires the Department of Commerce to submit any
application for licensure as a currency exchange to the governing
body of the municipality in which the currency exchange proposes
to conduct business . The law further requires the governing
municipality to render a decision regarding issuance or denial of
the license within 60 days . Your cooperation in forwarding this
information to the proper unit within your organization will be
appreciated.
If you have any questions please contact Cheryl Connors ,
Enforcement and Licensing(extension
Division,
Minnesota Department of
Commerce at 612/296
Sincerely,
BERT J. McKASY
Commissioner of Commerce
By:
CHERYL L
ONNORS
Enforcement & Licensing Divi-sien
612/296-6319 (extension 3012 )
' a \V - )1-19.i:30), )k•
AN EQUAL OPPORTUNITY EMPLOYER
RESOLUTION NO. 3786
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING
THE APPLICATION OF SHAKOPEE CHECK CASHING FOR A CURRENCY
LICENSE AT 1147 CANTERBURY ROAD.
WHEREAS, in 1992 Minnesota Statute Section 53A. 04 was amended
to require a City to approve or disapprove of a proposed currency
exchange license; and
WHEREAS, Shakopee Check Cashing has applied for a currency
exchange license for a location at 1147 Canterbury Road; and
WHEREAS the City has given published notice of its intention
to consider this issue, has solicited testimony from interested
persons, and finds that the application should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, AS FOLLOWS :
That the City approves the granting of a currency exchange
license to Shakopee Check Cashing for its location at 1147
Canterbury Road.
Passed in regular session of the City Council of the City of
Shakopee, Minnesota, held this 4th day of May, 1993 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form.
City Attorney
1 ) 13
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: McKenna Road, Project No. 1993-8
DATE: April 27, 1993
INTRODUCTION:
Attached is Resolution No. 3789 ordering the improvement and the preparation of plans and
specifications to McKenna Road, Project No. 1993-8.
BACKGROUND:
City Council previously ordered the preparation of a feasibility report on improvements to
McKenna Road by Resolution No. 3748. This project was requested by the Mdewakanton Sioux
Community (MSC) as a result of their proposed community center adjacent to this road.
The feasibility report has been completed and was submitted to the City Council on April 6,
1993. Subsequently a public hearing was scheduled for May 4, 1993 by Resolution No. 3774
to consider the proposed improvements.
The proposed improvements consist of paving this existing gravel road. Staff will give a
presentation on the feasibility report at the public hearing. The MSC had proposed to fund a
portion of this project, but at the writing of this memo staff had not received a definite proposal
from the MSC. MSC representatives indicated that they would be at the public hearing to state
their position on this project.
At the conclusion of the public hearing, if the City Council determines that this project should
be constructed, attached is Resolution No. 3789 which orders plans and specifications prepared
for the project.
ALTERNATIVES:
1. Adopt Resolution No. 3789 which orders plans and specifications prepared.
2. Determine that the project should not be constructed and deny Resolution No. 3789.
3. Table Resolution No. 3789 for additional information from staff.
RECOMMENDATION:
If the community center project is still proceeding on schedule by the MSC, staff recommends
Alternative No. 1, to adopt the Resolution No. 3789 and order plans and specifications for this
project.
If the MSC is postponing the construction of the community center for any length of time, staff
recommends Alternative No. 3, tabling Resolution No. 3789. The MSC may also propose to still
pave McKenna Road independent of any
yorde�nof lanshe and specifiity center cations prepadif that is the red for this project
staff still recommends Alterative No. 1,top
ACTION REQUESTED:
Offer Resolution No. 3789,A Resolution Ordering the Improvement and the Preparation of Plans
and Specifications for McKenna Road,Between County Road 16 and the South Corporate Limits,
Project No. 1993-8 and move its adoption.
DEH/pmp
MEM3789
RESOLUTION NO. 3789
A Resolution Ordering An Improvement And
The Preparation Of Plans And Specifications For
McKenna Road, Between County Road 16
And The South Corporate Limits
Project No. 1993-8
WHEREAS,Resolution No. 3774, adopted on April 6, 1993,fixed a date for Council
hearing on the proposed improvement of McKenna Road by pavement; and
WHEREAS, ten days published notice of the hearing through two weekly
publications of the required notice was given
and heard were the hearing was held on the 4th day of
1993, at which all persons desiring to be given an opportunity to be heard.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1. That the improvement is ordered as hereinafter described:
McKenna Road, between County Road 16 and the South Corporate
Limits by pavement.
as the
neer
2. David E. Hutton,Public Works Director and specrficatonsy forthdesignated making ofsuch
for this improvement, and shall prepare plans
improvement.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1993.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form:
City Attorney
I b
Mal:. 4. 1'993 g: 09?M SMS. No. X511 2/
N SIOUX COMMUNITY
AKOPEE MDESHWA.KAN7'0
2330 Sioux Trail
NW.. prior Lake, Minnesota 55372
Tribal Office (612)$
5-8900
FAX: (612) OFFICERS
f... STANLEY R. CROOKS
. r r.,�. Chmrp. CR
.� r. •' KEN ANDERSON
`Ri V;t Chotrpenon
April 2 9 , 19 9 3 DARLENE I"MATTA
i ti:, 1 • i
f 4 i I. .mw„.,,,,
City of Shakopee
City Engineer
129 South Hol Holmes Street
Shakopee,
55379
Subject: McKenna Road Improvement
Dear Sirs:
t this letter as our in entio 1993ct on to
fund ou
r
portion oof the above mentioned pro?
paccept
Feel free to contact me at your convenience.
yrely, /�►7/
Stanley R. Crooks
Chairman
enclosure
cc: Tribal Council
City Administrator
Tribal Administrator
CONSENT scv
MEMORANDUM
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Karen Marty, City Attornell
DATE: April 28, 1993
RE: Provision of Legal Services to SPUC
BACKGROUND:
At the April 27, 1993, joint meeting of the City Council and
Shakopee Public Utilities Commission, it was suggested that a
memorandum of understanding be prepared regarding provision of
legal services by the City Attorney to the Shakopee Public
Utilities Commission. Such a memorandum is attached.
The memorandum provides that the City will not charge SPUC
for use of the City Attorney for routine matters, but will charge
for larger projects (those which take more than two hours) . The
Shakopee Public Utilities Commission will continue to contract
out specialized projects.
ALTERNATIVES:
1 . Adopt the attached Memorandum of Understanding regarding
provision of legal services.
2 . Amend the attached Memorandum of Understanding regarding
provision of legal services, then adopt it .
3 . Do not adopt the attached Memorandum of Understanding.
RECOMMENDATION:
Alternative No. 1 .
KEM:bjm
[2 8MEMO]
Attachment
MEMORANDUM OF UNDERSTANDING
Come now the City Council of the City of Shakopee and the
Shakopee Public Utilities Commission, and agree as follows :
That the City will not charge the Shakopee Public Utilities
Commission for use of the City Attorney for routine matters, but
will charge for larger projects (those which take more than two
hours) . The Shakopee Public Utilities Commission will continue
to contract out specialized projects.
The Shakopee Public Utilities Commission reserves the right
to obtain legal services from any other attorney for any project
at any time.
CITY OF SHAKOPEE SHAKOPEE PUBLIC UTILITIES COMMISSION
By By
Mayor Chair
By By
City Administrator
By
City Clerk
[2 8MEMO]
CONSENT 1
MEMORANDUM
TO: Dennis Kraft, City Administrator
FROM: Karen Marty, City Attorne0'1
DATE: April 28, 1993
RE: Hiring of Part-time Clerk/Typist
BACKGROUND:
The Law Department' s 1993 budget includes funds for a part-
time clerk/typist . Filling this position was postponed until the
questions regarding prosecutorial help were decided, since the
clerk/typist would not be needed if the Law Department ceased to
handle prosecutions for the City. Since we are hiring a
prosecutor in-house, we now have advertised for, tested, and
interviewed candidates for clerk/typist .
The position of clerk/typist already exists on the pay
scale. Funds for this position are included in the Law
Department budget . Therefore, the only action needed in order to
fill this position is the approval of the City Council to hire a
candidate.
The most qualified candidate for the position of half-time
clerk/typist appears to be Brenda Lind. She has the word
processing skills and interpersonal skills to handle the work.
ALTERNATIVES :
1 . Conditionally approve the hiring of Brenda Lind as
clerk/typist in the Law Department, at a starting annual salary
of $8, 280, subject to satisfactory completion of a drug test,
criminal history check, and driver' s license check.
2 . Do not authorize the hiring of a clerk/typist .
RECOMMENDATION:
Move to conditionally approve the hiring of Brenda Lind as
clerk/typist in the Law Department, at a starting annual salary
of $8, 280, subject to satisfactory completion of a drug test,
criminal history check, and driver' s license check.
[23HIRE]
COi'3SENT 'MEMORANDUM
TO: Dennis Kraft, City Administrator
FROM: Karen Marty, City Attorne0`1
DATE: April 28, 1993
RE: Hiring of Part-time Prosecuting Attorney
BACKGROUND:
Earlier this year the City Council authorized the hiring of
a half-time prosecuting attorney. This position was to be funded
from the contingency account, up to a maximum of $20, 000 . We now
have advertised for, screened, and interviewed candidates for
prosecuting attorney. We received about 30 applications, and
interviewed six candidates.
Three actions are needed to get this person on board.
First, the pay scale needs to be amended to add the position of
prosecuting attorney. Second, the budget needs to be amended to
provide funds for this position within the Law Department .
Third, the City Council will need to authorize the hiring of an
individual .
The funds necessary for this position are estimated as
follows : $11, 000 for salary, plus $1640 for benefits and
insurance, plus $4000 for furniture, plus $500 for extra
supplies, plus $1100 to cover the cost of hiring. This brings
the total requested from the contingency account to $18, 240 .
The most qualified candidate for the position of half-time
prosecuting attorney appears to be Patrick McDermott . He
previously prosecuted for Prior Lake, and has the experience and
skills which should enable him to do well . Staff is requesting
authorization to hire Mr. McDermott at step 1 of the pay schedule
or $14, 897 annually, subject to the normal probation period and
pre-employment conditions, with an increase to step 2 ($15, 890)
after six months . If approved, he would begin work on May 7,
1993 .
ALTERNATIVES :
1 . Adopt Resolution 3791, amending the pay schedule to add
the position of prosecuting attorney.
2 . Do not amend the pay schedule to add the position of
prosecuting attorney.
3 . Adopt Resolution No. 3792, authorizing the transfer of
$18, 240 from the contingency account to the Law Department budget
to cover the estimated expenses of a prosecuting attorney.
4 . Amend Resolution No. 3792, to authorize the transfer of
a different amount from the contingency account to the Law
Department for a prosecuting attorney, then adopt it .
5 . Do not authorize the transfer of funds from the
contingency account to the Law Department budget to cover the
expenses of a prosecuting attorney.
6 . Authorize the conditional hiring of Patrick McDermott as
prosecuting attorney, at a starting annual salary of $14, 897,
subject to satisfactory completion of a drug test, criminal
history background check, and driver' s license check.
7 . Direct staff to continue the selection process,
considering another candidate.
RECOMMENDATION:
Alternatives 1, 3 , and 6 :
Move to adopt Resolution No. 3791, amending the pay schedule
to add the position of prosecuting attorney; move to adopt
Resolution No. 3792, authorizing the transfer of $18, 240 from the
contingency account to the Law Department budget to cover the
estimated expenses of a prosecuting attorney; and authorize the
conditional hiring of Patrick McDermott as prosecuting attorney,
at a starting annual salary of $14, 897, subject to satisfactory
completion of a drug test, criminal history background check, and
driver' s license check.
[23HIRE2] -2-
RESOLUTION NO. 3791
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING
RESOLUTION NO. 3736, ADOPTING THE 1993 PAY SCHEDULE FOR THE
OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE
WHEREAS, on January 19, 1993, the Shakopee City Council
adopted Resolution No. 3736, approving the 1993 Pay Schedule for
the Officers and Non-Union Employees of the City of Shakopee;
and
WHEREAS, the City Council subsequently authorized the hiring
of a prosecuting attorney, making it appropriate to amend the pay
schedule to add this position.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA, AS FOLLOWS:
That the position of Prosecuting Attorney is hereby added to
the Pay Schedule for the Officers and Non-Union Employees of the
City of Shakopee at the following pay steps:
Step I Step II Step III Step IV Step V Step VI
$29, 794 $31, 780 $33, 766 $35, 753 $37, 739 $39, 725
Passed in session of the City Council
of the City of Shakopee, Minnesota, held this day of
, 1993 .
Mayor of the City of Shakopee
Attest : City Clerk
Approved as to form: _ 0 !Aifd: City Attorney
[23HIRE2]
RESOLUTION NO. 3792
A RESOLUTION AMENDING RESOLUTION NO. 3720 ADOPTING THE 1993
BUDGET.
WHEREAS, the City Council has adopted a budget for the
fiscal year, and
WHEREAS, changing conditions and circumstances warrant
amending the budget .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the accounts are changed as
follows :
Fund Division Account Amount
General Legal Salaries FT $11, 000
General Legal PERA $ 350
General Legal FICA $ 520
General Legal Workers Comp $ 170
General Legal Insurance $ 600
General Legal Supplies $ 4, 500
General Legal Prof. Service $ 1, 100
General Unallocated Contingency ($18, 240)
Adopted in session of the City Council of the City
of Shakopee, Minnesota, held this day of
1993 .
Mayor of the City of Shakopee
Attest : City Clerk
Approved as to form: k!?4 City Attorney
[23HIRE2] L'
CO1SENT lid
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Department of Natural Resources Shoreland Grant Agreement
DATE: April 30, 1993
INTRODUCTION AND BACKGROUND:
On March 16, 1993 , City Council directed staff to submit the
Shoreland Grant Application to the Department of Natural Resources.
The application was for a matching grant for an amount up to $5, 000
from the State of Minnesota to assist in updating the shoreland
ordinance .
The City has received the attached Shoreland Grant Agreement
from the Department of Natural Resources . The City Attorney has
reviewed the agreement and has approved it for signatures .
RECOMMENDED ACTION:
Authorize the proper city officials to execute a Shoreland
Grant Agreement with The Department of Natural Resources for
updating the shoreland ordinance.
��������STATE
nnT A T EE OF ESCDU /���
DEPARTMENT OF NATURAL RESOURCES
500 LAFAYETTE ROAD • ST. PAUL, MINNESOTA • 55155-40 3 2
DNR INFORMATION
(612) 296-6157
March 30, 1993
The Honorable Gary Laurent
Mayor, City of Shakopee
129 Holmes St.
Shakopee, MN 55379
Dear Mayor Laurent:
SHORELAND GRANT AGREEMENT
Enclosed is the original and 3 copies of your Shoreland Grant
Agreement. If the Agreement is acceptable please sign all four
copies and return them to Pam Albrecht at the above address.
It will take approximately one month to secure all the necessary
signatures and to encumber the funds. When the Agreement has been
fully executed, a copy will be sent to you. All billings should be
submitted for approval to:
Ed Fick, Shoreland Hydrologist
DNR - Div. of Waters
1200 Warner Rd.
St. Paul, MN 55106
If you have any questions, please feel free to contact Ed Fick at
(612) 772-7910.
Sincerely,
DIVISION OF WATERS
Og azghi um, Supervisor
Land Use Unit
OS:mcm
Enclosure
cc: Senator David Knutson
Representative Eileen Tompkins
Shoreland Hydrologist Ed Fick
Pat Lynch, Area Hydrologist
Judith Cox, City Clerk
AN EQUAL OPPORTUNITY EMPLOYER
STATE OF MINNESOTA
DEPARTMENT OF NATURAL RESOURCES
SHORELAND GRANT AGREEMENT
THIS AGREEMENT is entered into by the State of Minnesota,
acting by and through the Commissioner of Natural Resources,
hereinafter referred to as the "State" , and the City of Shakopee,
hereinafter referred to as the "City" .
WITNESSETH:
WHEREAS, the State has been granted certain responsibility for
regulation of shoreland development, as provided by Minnesota
Statutes 103F. 201-221 and Minnesota Rules parts 6120. 2500 through
6120. 3900 pertaining to "Statewide Standards for Management of
Shoreland Areas"; and
WHEREAS, the State is authorized by the Laws of 1991, Chapter
254, Section 5, Subd. 3 to provide grant assistance for local
governments to adopt a shoreland management ordinance consistent
with these statewide standards; and
WHEREAS, the City has submitted an application for grant
assistance.
NOW THEREFORE, it is agreed by and between the parties hereto:
I. WORK
A. Local Government Responsibility
1. Shoreland Ordinance Adoption. Per Minnesota Rules
part 6120.2800, subpart 2 . , and before September 1, 1994 , the City
agrees to adopt a shoreland management ordinance consistent with
statewide standards.
2. Ordinance Certification Checklist. Within the
adoption schedule described in 1. above, the City agrees to
complete all the tasks and return the attached Ordinance
Certification Checklist to the State. This checklist and all
documents required therein must be received before final payment
will be authorized.
3 . Provide to the Department for review a draft ordinance
at least 60 days before the deadline date defined in item 1. above.
4 . Documentation of Actual Costs. The City agrees to
provide to the State documentation of all actual eligible costs,
defined below, in the adoption of a shoreland ordinance for the
City. Examples of allowable costs are:
a. Publishing costs for hearing notices and ordinance
provisions;
b. Consultants fees and/or legal fees involved in the
ordinance adoption process;
c. Mailing costs associated with ordinance adoption and
publication;
d. Education and training costs including expenses for
attending the DNR workshops;
e. Costs of holding public information meetings;
f. Costs of shoreland classification reviews, including
map revisions and ordinance development;
g. Costs for comprehensive plan development and
revisions pertaining to the shoreland district only,
unless combined with the Flood Plain and/or Wild and
Scenic Rivers programs.
h. Costs for upgrading zoning administration forms such
as: permit application, permit certification,
variances, conditional uses, special uses, zoning
changes, and amendments.
i. Costs resulting from tasks performed by local
appointed officials, employees or staff involved in
the adoption process of a shoreland ordinance.
j . Office computerization relating to shoreland
management.
5 . The City shall return to the State any grant funds
advanced which are in excess of 50% of actual costs .
6 . If the City does not adopt a shoreland ordinance by
September 1, 1994 then all grant funds for the purposes of adopting
a shoreland ordinance shall be returned to the State.
II . GRANT
The State shall pay to the City 50% of all reasonable
expenses for the services authorized hereunder or $5, 000. 00 ,
whichever is less, for the Work. The City agrees to assume a 50%
share of all reasonable expenses actually paid for the services
authorized hereunder, which share may be paid in money or in the
form of services provided by the City. The City agrees to pay all
expenses not paid for by the grant. All billings shall first be
sent to Shoreland Hydrologist Ed Fick, DNR - Div. of Waters, 1200
Warner Rd. , St. Paul, MN 55106 for approval and processing.
Invoices will be submitted for double the requested
payment amount to demonstrate both the local and state share.
Final payment will be made after the Work has been completed and if
costs and Work for which invoices are submitted are satisfactory to
the Commissioner of Natural Resources. This also includes
submittal of the Ordinance Certification Checklist. Advance
payments to the City by the State not to exceed 50% of the grant
amount may be authorized if a listing of anticipated incurred
expenses are submitted by the City to the State.
III . SPECIAL PROVISIONS
1 . The City agrees that in the hiring of common or
skilled labor for the performance of any work under any contract,
or sub-contract hereunder, neither it nor any contractor, material
supplier or vendor shall engage in any discriminatory employment
practices as such practices are defined in Minnesota Statutes
Section 181. 59 and Chapter 363 , or in any practices prohibited by
Minnesota Statutes Sections 177 . 42 and 177 . 43 (1988) .
2 . The City shall indemnify, protect and hold harmless
the State, its agents and employees from all claims or actions
which may arise from performance of this Agreement.
3 . The books, records, documents and accounting
procedures, and practices of the City relevant to this Agreement
shall be subject to examination of the Department of Natural
Resources and the Legislative Auditor.
IV. TERM
This Agreement shall become effective when all signatures
required have been obtained and when the funds have been encumbered
by the Commissioner of Finance, and shall continue in effect until
the agreed Work is completed or until September 1, 1994 , whichever
is earlier.
V. TERMINATION
The State may terminate this Agreement "with cause" .
"With cause" shall mean that the City is not performing the Work in
accordance with the terms of the Agreement or the Work is not being
performed to the satisfaction of the State. If this Agreement is
so terminated, the State shall only be liable to pay for 50% of the
Work found acceptable.
In the event of termination of this Agreement as
heretofore provided, the City shall have seven (7) days prior
written notice and if the Agreement is being terminated "with
cause" the City shall have until the date of termination to show
cause why the Agreement should not be terminated. If it is
determined by the State that the City's default was beyond its
control or it was not otherwise in default, the Agreement shall not
be terminated.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement.
CITY OF SHAKOPEE As to form and execution by the
BY: ATTORNEY GENERAL
BY: ..,�.
Cit_ orJd I. i trat r
BY:
May
TITLE:
DATE:
DATE:
BY:
City Clerk COMMISSIONER OF ADMINISTRATION
DATE: BY:
STATE AGENCY OR DEPARTMENT DATE:
BY: ENCUMBERED DEPARTMENT OF FINANCE
TITLE: BY:
DATE: DATE:
C INANCE CERTIFICATION CHEC1 :ST
Once all the below listed tasks are completed, please sign and
return the checklist and all required documents to the State. This
must be returned before final payment will be authorized.
1. Date of published hearing
notice.
2 . Date of postmark of hearing
notice to Commissioner of the
Department of Natural
Resources/Area Hydrologist.
3 . Date of hearing(s) .
4. Date of ordinance adoption.
5. If ordinance is published in
entirety, date and affidavit of
newspaper publication of adopted
ordinance. (Include three
copies of ordinance) .
•
6. If only ordinance summary
published, date and affidavit of
newspaper publication of
ordinance title and summary
along with certified copy of
adopted ordinance in its
entirety from the Clerk.
(Include three copies of
ordinance)
7. Date of official filing of
adopted ordinance with County
Recorder
( record book number
page number) .
8. Board of Adjustment/Appeals has
been established.
*Note: Cities under charter must also submit a list of any
additional requirements for hearings, notices, etc. stated in their
charter. Please specify:
BY:
Mayor
DATE: •
CITY:
-e)
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Foothill Trail
DATE: April 29, 1993
INTRODUCTION:
On February 2, 1993 the City Council tabled any action on this issue for additional information
from staff. Specifically, the City Council requested a legal opinion relating to "prescriptive
easements" and also the impacts of the Do Nothing Alternative.
BACKGROUND:
On December 1, 1992 the City Council of Shakopee held a public hearing to determine if
drainage improvements should be made in the vicinity of Foothill Trail and Horizon Drive. At
the conclusion of the public hearing, the City Council determined that no improvements were
necessary, based on the public testimony received.
The City Council then directed staff to determine exactly where the existing ditch was located
in relation to the easement and to determine the costs for relocating the ditch into the easement.
Staff completed that directive and provided the City Council with the results on January 19, 1993.
The centerline of the existing drainage ditch is basically located on the west easement line. The
ditch bottom varies in width from 5 to 8 feet and then slopes up to the existing ground level.
Because the centerline of the ditch is on the west line of the easement, rather than centered in the
easement, approximately 1/2 of the ditch is outside the easement and 1/2 of the ditch is within
the easement.
The existing culverts under 21st Avenue and 20th Avenue are also located on the west easement
line, including the culvert installed on Lot 3, Block 5 by the property owner.
Basically, to relocate all of the drainage facilities entirely into the 30 foot drainage easement, the
ditch and all culverts need to be moved east approximately 15 feet.
Staff has estimated the costs to move the drainage facilities at approximately $33,240.00. This
is using 1992 contract prices and includes a contingency and engineering fees (Refer to
Attachment No. 1 for the detailed cost estimate).
On January 19, 1993 the City Council directed staff to research the costs to acquire additional
easement area, rather than relocate the ditch. Staff submitted this information to the City Council
on February 2, 1993.
The estimated costs to move the easement is$11,500.00 (See Attachment No. 2). There are other
factors that should be considered though, such as impacts on the homes by having the easement
closer which affects the use of the property, acquiring more easement than what is needed for the
ditch (unless the excess easement is vacated), etc.
The City Council tabled any action on this issue on February 2, 1993 to allow the City Attorney
to research and rule on the issue of"prescriptive easement" and the impacts of the Do Nothing
Alternative. The City Attorney has indicated that there is a prescriptive easement over the
existing ditch. Please refer to the attached memo from the City Attorney, although this easement
can only be obtained through court action.
Staff is seeking City Council direction regarding this issue and the following alternatives have
been identified.
ALTERNATIVES:
1. Relocate the ditch and culverts into the original, platted easement.
Discussion: Even though a prescriptive easement exists over the current ditch, the
original platted easement still exists. The City Council could elect to relocate the ditch
back into this easement. As stated above, the cost of this alternative is estimated at
$33,240.00. To implement this alternative, the City Council should direct staff to prepare
plans and specifications for the project.
2. Leave the ditch where it is and purchase the additional easement area necessary.
Discussion: Even though a prescriptive easement exists, the City Council could elect to
compensate the adjacent property owners for the easement. The cost for this option is
estimated at $11,500.00, although the City Council could elect to offer any amount
deemed "fair" to the property owners.
3. Acquire an entirely new easement form the adjacent agricultural land and move the
drainage ditch completely off the residential property.
Discussion: The costs for this option would be approximately the cost of combining
Alternatives 1 and 2, ($45,000) although the cost of agricultural land would certainly be
less than residential and there would only be one property to obtain an appraisal on.
4. Do Nothing.
Discussion: As stated in the City Attorney's memo, the City has a prescriptive easement
over the existing drainageway, so legally there is no need to relocate the ditch. By doing
nothing, the actual easement along the back of the lots is around 55 feet wide, rather than
30 feet (prescriptive easement plus the platted easement). Basically, the property owners
have less land available for their own use than originally conceived. The lots in this area
are 160 feet deep. From an Engineering viewpoint, the drainageway is not functioning
as originally intended due to inadequate drainage facilities upstream on Horizon Drive,
but this would continue to exist whether the ditch remained or was relocated. The only
way to make the ditch function as originally planned is to construct the entire project that
was presented at the public hearing, which was defeated based on public testimony
received.
If no action is taken, staff would propose that City crews perform routine maintenance on
this drainageway to ensure that adequate outlets are provided for stormwater runoff in this
area for the near future. But when the entire 60-acre drainage basin has developed,
additional drainage improvements may ultimately be needed as discussed in the original
feasibility report.
RECOMMENDATION:
At this time and based on the testimony received at the original public hearing for this project,
a drainage problem does not really exist except for some areas of the agricultural land east of the
drainageway which do not drain. Drainage facilities adjacent to Horizon Drive are not adequate,
but apparently this has existed for many years and there is no immediate flooding danger to the
existing homes. In the future, as development continues to occur, some drainage improvements
in this area are inevitable.
Since there is no immediate flooding problem and since the City could obtain a prescriptive
easement through the courts, staff is recommending the "Do Nothing" alternative at this time.
There is one property owner that is requesting to do some landscaping and grading in his yard
and has requested permission to make some minor changes to the drainage ditch. If staff
determines that the proposed work would not affect the existing drainageway, a permit will be
issued. But if it is determined that the proposed work is detrimental to the drainageway, the
permit will be denied.
ACTION REQUESTED:
No action is needed if the Council agrees with the Do Nothing Alternative.
DEH/pmp
FOOTHILL
ATTACHMENT NO . 1
ESTIMATED CONSTRUCTION COST FOR
FOOTHILL TRAIL STORM DRAINAGE IMPROVEMENTS
(RELOCATING DITCH INTO EASEMENT)
EST. UNIT UNIT TOTAL
DESCRIPTION QUANTITY PRICE AMOUNT
Ditch Excavation 1300 C.Y. $3.00 $3,900.00
Seed - 4" Topsoil 2 ACRE $1,200.00 $2,400.00
Fertilize & Mulch
Sod W/Fertilizer 1700 S.Y. $2.00 $3,400.00
Clear and Grub 0.25 ACRE $3,500.00 $875.00
30" Pipe Arch 300 L.F. $22.00 $6,600.00
30" FES/with 4 EA. $1,250.00 $5,000.00
Trash Guard
Bituminous Patching 1 L.S. $2,000.00 $2,000.00
1992 Est. Construction Cost $24,175.00
10% Contingency $2,417.50
Subtotal $26,592.50
25% Eng./Legal/Admin. $6,648.12
GRAND TOTAL $33,240.62
ATTACHMENT NO. 2
Foothill Trail - Easement Acquisition Costs
Assumptions:
1. Land values - (from County Assessor's office) 2 vacant lots
have sold on Foothill Trail within the last year for
$15, 000. 00 and $16, 900. 00 respectively, use $16, 000. 00. The
lots are 170' x 160' or 27 , 200 sq. ft.
Land Value = $16, 000. 00/27, 200 = $0. 59 per sq. ft.
Amount of additional easement needed is 25' x 170' =
4 , 250 sq. ft.
Value per property = $0. 59 x 4 , 250 = $2 , 500 . 00
Note: An easement is not the same as fee title purchase
as the underlying property owner still owns the
land. The appraisal industry uses an accepted
reduction of 50% for easement rather than purchase.
50% = $1, 250. 00 per lot
2 . Appraisal Cost
$300. 00 - $500. 00 per property
3 . Legal Fees, Condemnation
Use 10% of the above values
Cost Estimate:
Land Values $1, 250. 00 x 6 lots = $ 7, 500. 00
Appraisals $ 500. 00 x 6 lots = $ 3 , 000. 00
Legal Fees = $ 1 , 000 . 00
Total Estimated Costs = $11,500 . 00
ATTACHMENT NO . 3
MEMORANDUM
TO: Dave Hutton, Director of Public Works
FROM: Karen Marty, City Attorne0
DATE: April 28, 1993
RE: Foothill Trail
FACTS: We have a drainage easement located in the area of
Foothill Trail . We also have a drainage ditch, about half of
which is in the easement, and half of which is outside the
easement . Our ditch was constructed around 1977 .
QUESTION: Do we have a prescriptive easement for the area where
the ditch is located?
RESEARCH: An easement by prescription may be established by
proving user for the prescriptive period of fifteen years and
proving that the user was hostile, adverse, and under a claim of
right and in a manner that is actual, open, continuous, and
exclusive. In other words, we have a prescriptive easement since
we have had a ditch over this land for 15 years. The ditch
interfered with the property owners' use of their yards (hostile
and adverse, and exclusive) , we thought the ditch was on City
property (under a claim of right) , the ditch carries water for
the benefit of the public (actual) , is obvious (open) , and has
not been blocked at any time (continuous) .
Please be aware, however, that prescriptive easements are
obtained only through court action. Therefore, although we may
meet all the conditions necessary to have a prescriptive
easement, we do not actually have one until a court so rules .
CONCLUSION: If we sue or are sued regarding the ditch, we will
have the opportunity to seek a prescriptive easement over the
land occupied by the ditch. We appear to have an excellent
chance of being granted such an easement, since we do meet the
requirements for an easement by prescription.
[2 8MEMO]
ATTACHMENT NO . 4
- G
„A�y ;s
4i
I
EXISTING CULVERT
I30' DRAINAGE EASEMENT
2 IT EXISTING DITCH
2 1
2 3 ! 3 6, 1'
II EXISTING CULVERT
21ST
S i--‹----EXISTING DITCH
I
6 2
I
1 TREES
3
1 1
HORIZON DRIVE OUTLOT
11
1 2 3 1
EXISTING CULVERT
• --,c-1-11/
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 1, 1992
Mayor Laurent called the meeting to order at 7 : 07 p.m. with
Councilmembers Lynch, Sweeney, Vierling & Beard present. Also
present were: Barry Stock, Assistant City Administrator; Karen
Marty, City Attorney; Judith S. Cox, City Clerk; Dave Hutton,
Public Works Director/City Engineer; Lindberg Ekola, City Planner;
and Tom Steininger, Police Chief.
The following items were added to the agenda: 15a, approval of
bills for the City Hall construction project; 15b, meeting with
townships to discuss Fire Service Contract; 15c, proposed budget
hearing presentation; and an Executive Session.
Vierling/Beard moved to approve the agenda as corrected. Motion
carried unanimously.
Mayor Laurent recessed the City Council meeting for a meeting of
the Shakopee Housing and Redevelopment Authority.
Mayor Laurent reconvened the City Council meeting at 7 : 18 p.m.
There were no liaison reports to be given by Councilmembers.
Mayor Laurent gave the Mayors Report.
Mayor Laurent asked for comments from the audience wishing to speak
on any item not on the agenda. There was no response.
The following items were added to the consent business: 15a,
approval of bills for the City Hall construction project; 13q, AMM
Board of Director vacancies and designation of Legislative contact
person. The following items were removed from the consent
business: 13c, buy back holiday time for Police Officers; 13j ,
Ambulance service agreement with St. Francis Regional Medical
Center; 14b, Ordinance No. 349, extending the lodging tax for an
additional 3 years.
Beard/Sweeney moved to approve the consent business as corrected.
Motion carried unanimously.
Beard/Sweeney moved to approve the minutes of November 3 , 1992 .
(Motion carried under consent business. )
Mayor Laurent opened the public hearing on an application from the
Unbank Company for a currency exchange license at 1100 Canterbury
Road.
The City Clerk stated that she had nothing to add to the staff memo
Council received and that Mr. Rich O' Shay from the Unbank Company
was present to answer any questions Councilmembers might have.
14. 13 e
Official Proceedings of the December 1, 1992
Shakopee City Council Page -2-
Mayor Laurent asked if there was anyone in the audience who wished
to speak to the matter.
Mr. Lindemann, Resident in the Eastern part of Shakopee, addressed
the Council explaining that Unbank does not have to adhere to the
rules of banking. He explained a problem that he had had with
Unbank involving cashing a check.
There being no further comments from the audience, Mayor Laurent
closed the public hearing.
Mr. Rich O'Shay, representative from the Unbank Company, explained
that this is a currency exchange at Canterbury Downs and it has
been located there since 1988 . He explained that they are there at
the request of Canterbury Downs and provide a service to their
patrons.
Vierling/Beard offered Resolution No. 3714 , A Resolution of the
City of Shakopee, Minnesota, Approving the Application of Unbank
Company for a Currency Exchange License at 100 Canterbury Road, and
moved its adoption; with the understanding that this is a
convenience and fees are charged for as at other banks. Motion
carried with Cncl. Sweeney dissenting.
Mayor Laurent opened the public hearing on the proposed storm sewer
-improvements to Foothill Trail. '
Cncl.Beard excused himself from the discussion because he owns
property affected by the proposed improvements. Cncl. Beard left
the Council table and sat in the audience.
Mayor Laurent explained the procedure to be followed during the
public hearing.
Mr. Hutton explained the background on the proposed project and how
it progressed to the public hearing. He said that Orr-Schelen-
Mayeron & Associates, Inc. prepared the feasibility study and that
Mr. Pete Willenbring would be presenting the report.
Mr. Pete Willenbring explained their analysis of the drainage
problem, the alternatives for correction, the cost of the
alternatives, the financing options and their recommended
alternative. He recommended Alternative D because it was the least
costly and has the most flexibility for development of property to
the East.
Mr. Hutton explained the city' s storm water utility policy and
possible modifications from the policy.
Mayor Laurent asked if there were any questions from
councilmembers. Cncl .Vierling asked why the proposed assessments
Official Proceedings of the December 1, 1992
Shakopee City Council Page -3-
were on a unit basis instead of area benefit since some lots are
smaller than 2 1/2 acres. Mr. Hutton responded that larger lots
have lawn, but all lots have a house and drive creating the same
amount of runoff. Mr. Willenbring stated that the assessments were
more equitable on a per lot basis because development causes runoff
from the houses and driveways.
Mayor Laurent asked for comments from members of the audience.
Kate Eurison, 7802 Horizon Drive, stated that she had difficulty
understanding that there is a problem. She has never seen water
running down the ravine and through the culvert. She doesn't
believe that the proposed method of payment is equitable and that
the neighborhood will be fractionalized if people living up the
hill pay the same as the people down stream.
Mr. Hutton stated that the report is based upon topo maps and that
the design has not yet been done. The final design may change if
there is ponding.
Mayor Laurent asked what will happen to the existing culverts
located at the rear of lots. Mr. Hutton stated that they will
remain and will be bypassed; and, that they can be filled in.
Bob Lindstrom, 2099 Foothill Trail, asked what would happen to his
landscaping if an open ditch is put on his property. He explained
that he went to a considerable amount of expense to not have an
open ditch on his property.
Steve Muhlenhardt, 7556 Eagle Creek Boulevard, expressed concern
because he recently sold two lots telling the buyers that there
were no assessments and now there will be assessments. They may
think that he was unloading them. He is not in favor of the
improvements "now" .
Ralph Furrie, resides at the East end of the open field and North
of the cul-de-sac East of Horizon Drive. He stated that he has
lived there since 1965 and that there was no problem unit 1977 when
the cul-de-sac was built and he began experiencing runoff into his
property. He would like the council to consider taking care of the
problem for everyone involved, in addition to the proposed project.
Mr. Hutton explained that there are actually three drainage basins
to CR-16 and that all three have problems with poor drainage. He
said that this project will not correct the drainage basin in Mr.
Furrie ' s area.
Randy Wosmek, Lot 9 , 8330 Horizon Drive, asked if the study
pertained to infiltration, and stated that he seldom sees water
rushing down the gully. Mr. Hutton responded that infiltration is
Official Proceedings of the December 1, 1992
Shakopee City Council Page -4-
taken into consideration as well as undeveloped property which will
drain into the area when the study is prepared.
Mr. Lindemann, 7979 Martindale Drive, stated that he does not
believe that the project is necessary at this time and that it is
not fair to assess property up on the hill. He said that water
from the South does not go through the culvert over Horizon Drive.
Julie Ann Johnson, 7960 Horizon Drive, stated that she agrees that
no water flows through the culvert. Mr. Hutton explained the
misunderstandings over which culverts are being addressed. Ms.
Johnson also asked if there is any property damage to homes on
Foothill Trail and what is the urgency for this project. Mr.
Hutton responded.
Linda Muhlenhardt, owner of two undeveloped parcels South of Lots
1, 2 , and 3 , Block 4 , stated that she has no plans to develop her
property. She said that the water seeps into the ground and that
she has only one house on the property. She stated that she sees
no need for the project and that it is of no benefit to her.
Denise Rief, 2207 Foothill Trail, stated that she has had no water
problems for five years, that she sees no reason for the project,
and that the project will destroy the tree line.
Charles Lundby, 4040 Horizon Drive, stated that he has seen no
problem of standing water in seven years and sees no need for the
project.
Mayor Laurent stated that Council has heard from a number of
residents indicating that they will not benefit from the project,
that they have no need for it and that there are no problems that
need to be solved. He asked if there was anyone present who sees
a need for the project, except Mr. Furrie?
Gail Fink, Block 3 , Lot 11 (8394 Horizon Drive) , stated that there
is debris in the ditch blocking drainage. When talking about
future development, she asked why they wouldn 't pay for the
drainage problems they would be causing?
Charleen Degia, Block 6, Lot 2 (2129 Foothill Trail) , expressed
concern for the lots on Foothill Trail because of the confusion of
the drainage way in the back of their lots. She said that she is
in favor of nothing happening if there is assurance that nothing
will happen for ten years so that they can develop their property
(landscaping in rear of lots) . She said that this is a surprise to
her and she does not have a major landscaping problem right now.
Terry Glassel, Block 5 , Lot 2 , stated that he has lived there for
six months and that he would like to see the ditch moved off his
property into the easement.
Official Proceedings of the December 1, 1992
Shakopee City Council Page -5-
Dan Talcott, Block 6, Lot 1, (2117 Foothill Trail) , stated that he
currently has no water problems, that he has applied for permits
for landscaping and has been denied. He said that if he can do
landscaping, he doesn't care if the project is not done.
Dennis Fink, 8394 Horizon Drive, stated that he has lived at the
top of the hall for ten plus years and that he has never seen a
water problem. He said that the letter from the City came as a
shock.
Ralph Goode stated that he owns the parcel that will pay $4 ,750. 00,
which is 13 1/2% of the project. He expressed his opposition to
the project. He stated that Mr. Hutton was originally in favor of
installing a ditch for 21st and wondered why the project is being
changed. He stated that he is being charged for five lots and
wanted to know if he has five buildable lots.
Michael Beard, 8434 Horizon Drive, stated that judging by the
opposition to the project by his neighbors, he recommended closing
the public hearing, if no one would object.
Mr. Lindstrom asked who is liable if there is a heavy rain and the
culvert on his property (which is not in the easement) plugs up;
the culvert touches the easement but he couldn't detour the culvert
to within the easement.
Cncl. Sweeney asked Mr. Lindstrom when he installed the culvert, in
'87 or ' 88 . Cncl. Sweeney stated that he was allowed to put the
culvert in the existing ditch which is not in the easement.
An unidentified individual asked who would benefit from the
project. He stated that he believed that the undeveloped property
to the North of Horizon Drive would benefit. He suggested making
the improvements and assessing them when this land is developed.
Mr. Furrie stated that he has been having property damage and if
there is more rain there will be damage again.
Mr. Goode asked why this project has gone this far. . Mr. Sweeney
responded..
Mayor Laurent closed the public hearing at 9 : 31 P.M.
Sweeney/Lynch offered Resolution No. 3712 , A Resolution Ordering An
Improvement and the Preparation of Plans and Specifications for
Foothill Trail Drainage Improvements, Project No. 1993-2 , and moved
its adoption. Discussion followed. Motion failed with Cncl.Beard
abstaining.
Sweeney/Lynch moved to direct staff to review the placement of the
drainage ditch (East of Foothill Drive) and the cost to put it
Official Proceedings of the December 1, 1992
Shakopee City Council Page -6-
where it is supposed to be and get it there. Motion carried with
Cncl.Beard abstaining.
Council recessed from 9 :40 p.m. until 9 : 53 p.m.
Sweeney/Vierling offered Resolution No. 3713 , A Resolution
Approving Amendment of Bond, (Shakopee 84 Partnership Project) , and
moved its adoption; with the caveat that the Cities bond counsel,
Tom Hay, provide final approval. Motion carried unanimously.
Beard/Sweeney moved to authorize the appropriate City officials to
contact the County Engineer and request that he initiate the
process necessary to establish a 30 mph speed zone on Marschall
road from 4th Avenue to Vierling Drive and a 45 mph speed zone from
Vierling Drive to a point South of the Hwy 101 bypass. (Motion
carried under consent business. )
Sweeney/Vierling moved to authorize the purchase of unused holiday
time as requested (by Police Officers) in an amount of
approximately $11, 771. 51 and directed that the Officers selling the
time be compensated on or before the last payroll date prior to
Christmas. Motion carried unanimously.
Sweeney/Vierling moved to notify the Police Officers that in 1993
the City will not be exercising the option to purchase unused
holiday time. Discussion followed.
Motion defeated with Councilors Laurent, Vierling, Beard & Lynch
opposed.
Beard/Vierling directed the Chief of Police and the City
Administrator to collaborate and discuss the problem of the City
buying back unused holiday hours, within an acceptable amount of
time, with the intention that there be some sort of a cap placed on
the practice. Motion carried unanimously.
Beard/Sweeney moved to authorize the payment of $891 . 84 to Sgt. Ray
Erlandson to compensate him for the period from June 19 , 1991 to
December 19, 1991. (Motion carried under consent business)
Beard/Sweeney moved to authorize staff to contract with Orr-
Schelen-Mayeron (OSM) to survey Tahpah Park for an amount of
$6, 425 . 00 utilizing surplus money from the Engineering Departments
budget. (Motion carried under consent business)
Mr. Stock explained that he has received a proposal for a market
and operational analysis of the Valley Ice Arena in Shakopee from
OSM in the amount of $18 , 500 . 00 . He explained that approximately
$5 , 000 . 00 of this amount is attributed to the financial feasibility
portion of the project which will be completed by Springsted Public
Financial Advisors. He stated that he believes that there are a
lj
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City ClerkC-
RE: Application for Liquor Lice ses - Camgil Corporation
DATE: April 30, 1993
INTRODUCTION:
At their regular meeting on April 6th, City Council tabled the
liquor license applications of Camgil Corporation because the
applications were not in order. It is expected that applications
will be in order for Council consideration on May 4th.
BACKGROUND:
Camgil Corporation (Melvin and Carrie Campbell) has applied
for liquor licenses for the restaurant currently known as the Rock
Spring Supper Club. The police department has now received all
information needed to conduct the appropriate investigation
required prior to the granting of licenses . At the time of this
writing, the investigation has not been completed; however, there
is no information that has surfaced thus far that would cause the
denial of the licenses. The police department expects to have a
written recommendation for the May 4th council meeting.
The required certificate of insurance evidencing the required
liquor liability has been ordered and is expected to be delivered
to me on May 3rd.
If the police department finds the application in order and if
the required certificate of insurance is provided by the May 4th
council meeting, it would be appropriate for City Council to
approve the applications and grant the licenses.
ALTERNATIVES :
1] Grant license
2] Deny license
3] Table applications
RECOMMENDATION:
Staff recommends alternative No. 1 assuming that the
information lacking at the time of this writing will be provided by
the May 4th council meeting.
RECOMMENDED ACTION:
1] Remove the liquor license applications from Camgil
Corporation from the table .
2] Approve the applications and grant Off Sale, On Sale and
Sunday On Sale Intoxicating Liquor Licenses to Camgil Corporation,
1561 East First Avenue upon the surrender of the current licenses
issued to XX Corp/Wittles Inc . dba/Rock Spring Supper Club.
TO: Judy Cox, City Clerk
FROM: Tom Steininger, Chief of Police
SUBJECT: Liquor license Investigation
DATE: April 30, 1993
Investigation of the Liquor License application of Melvin Donald
Campbell and Carrie Lee Campbell has disclosed no reason for denial
of the license requested.
)3 6()_
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: City Tag Line
DATE: April 26, 1993
INTRODUCTION:
At our last meeting staff presented a new tag line that was
submitted by Marketing Arts for inclusion on the City letterhead.
Staff would like to request that City Council decide if they want
to have a City tag line included on the City letterhead.
BACKGROUND:
At a meeting in early April Scott Leonard, Marketing Arts
summarized the importance of a City tag line. I felt he did an
excellent job in explaining the importance of the City tag line and
the long lasting impact that it will have in explaining to others
what Shakopee is all about.
At our last meeting, staff submitted the following tag line for
Council consideration: Community Pride Since 1870. Discussion
ensued which indicated that perhaps the tag line " . . . .Since 1870"
might also serve as an appropriate tag line.
I would like Council to select one of the two options presented
herein for inclusion on the City letterhead.
ALTERNATIVES:
1. Select the following tag line for inclusion on the City's
letterhead: Community Pride Since 1870.
2 . Select the following tag line for inclusion on the City's
letterhead: " Since 1870" .
3 . Select some other tag line for inclusion on the City's
letterhead.
4 . Do not have a tag line on the City's letterhead.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Move to direct staff to have the tag line "Community Pride Since
1870" placed on the City's new letterhead.
/,)1,
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Maras Street
DATE: April 29, 1993
INTRODUCTION:
Staff is requesting City Council authorization to accept a portion of this private street as a City
street.
BACKGROUND:
Maras Street is currently a private road. It is located in the far eastern edge of Shakopee, east
of County Road 18 and south of 13th Avenue (approximately across from the Backstretch
Campground parcel). The road is a dead end street about 2500 feet long and basically just a dirt
path with inadequate gravel base. Over the years, industrial development has occurred on much
of this road.
Several years ago, the City Council revised the City Code to prohibit any building permits from
being issued unless property abutted a public street. Since then staff has been working with the
neighborhood to get this street dedicated. The City Council directed the former City Attorney,
Mr. Coller, to draw up the legal documents for all property owners to dedicate this street.
Once the staff City Attorney was hired, it was discovered that the documents were not drafted
properly, so the process basically started over. In 1992, staff started obtaining the warranty deeds
from all property owners for this street. To date, 9 of the 12 necessary deeds have been signed
and are ready for recording. The remaining two property owners (one has 2 parcels) are taking
longer to obtain due to unusual circumstances. One owner has a medical difficulty (with a
spouse) and the other owner has a legal problem with his existing deed.
Staff had hoped to take all 12 deeds to the City Council at one time for approval and
authorization to accept this street, but since the remaining 3 may take additional time, staff is
requesting authorization to record the deeds already signed.
Attached is a map indicating the deeds that have already been obtained and the remaining ones.
Once this street is dedicated, staff will be requesting authorization to do a feasibility report to
upgrade this road to City Standards. As a minimum, the street should at least meet gravel road
standards. This project has been a high priority project in the Capital Improvements Program the
last 2 years, but has been eliminated each year due to the lack of obtaining the street as a public
street.
ACTION REQUESTED:
Move to direct staff to record all warranty deeds obtained to date for Maras Street and to
continue to work towards obtaining all remaining deeds.
DEH/pmp
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MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Referendum Issues - Resolution No. 3793
DATE: April 28, 1993
INTRODUCTION:
On April 20, 1993 City Council directed the City's financial
advisor to more accurately refine the level of bond issue that
could be supported by a $90. 00 tax increase on a $80, 000. 00 home in
Shakopee. Staff would like to request City Council to establish
the bond issue amount and take action on several other issues
relative to the proposed referendum.
BACKGROUND:
Shown in attachment #1 is a correspondence from Mr. Dave
MacGillvary, Springsted Financial Advisors. Mr. MacGillvary has
completed an analysis to determine the size of a bond issue that
could be supported based on a tax increase of $70. 00 and $90. 00 on
a $80, 000. 00 property. In summary, Mr. MacGillvary is recommending
that the maximum bond issue amount that the City should consider at
this time is $8 million. After bond issuance costs this would
leave approximately $7 , 835, 000 that could be allocated to facility
construction costs. Mr. MacGillvary is recommending the $8 million
cap in an effort to preserve dollars for future debt service needs
of the City. Keep in mind that the City's legal debt margin as of
April 2 , 1993 was $10, 895, 792 . 00. A representative from Springsted
Financial Advisors will be present at our meeting on May 4 , 1993 to
respond to questions from City Council.
Shown in attachment #2 is Resolution No. 3793 , A Resolution
Providing for a Special Election on the Question of Issuing
General Obligation Bonds. Staff would recommend that City Council
offer said resolution inserting $8 million for the amount of the
General Obligation Bond Issue.
Consistent with Council action, staff has retained the services of
an architect (see non-agenda info item) to assist us in determining
the approximate costs of constructing a community center. The
architect will also be working to develop a site plan. In
reviewing community centers within the metropolitan area that have
been constructed recently, staff has discovered that the cost to
construct a community center ranges between $7 . 8 million (Chaska -
1990) and $9 . 1 million (Shoreview - 1990) . Staff has identified
the following possible uses for inclusion in a community center
facility: Basketball, wrestling, gymnastics, lap swim,
jogging/walking, racquetball, arts and crafts space, senior citizen
meeting rooms, multi-purpose meeting rooms, teen area, child care
space, leisure pool, whirlpool, aerobics, locker rooms, exercise
and weight training. If Council wishes to accommodate the needs of
the aforementioned user groups, our estimates indicate that a
community center could cost between $8 . 5 and $9. 5 million.
Following is a brief estimated cost summary of the various
referendum components:
Community Center - $9 . 5 million
Ice Arena - $1. 2 million
Fire Station - $1. 2 million
Total Facility Costs $11.9 million
Following is a brief summary of proposed revenue sources to fund
construction of the aforementioned facilities.
G.O. Bond Referendum 7 . 835 million (Net-after issuance costs)
TIF Allocation 1. 50 million
Total Projected Revenues 9. 335 million
Our preliminary calculations indicate that a cash shortage of
$2 , 565, 000 exists given the above assumptions.
Council could consider the following options in terms of making up
the difference: 1. Select to reduce the scope of the community
center portion of the project by $2 . 565 million. 2 . Select to
increase the amount of tax levy above the current $85. 00 estimate.
3 . Select to allocate additional tax increment financing to the
project. 4 . Reduce each of the referendum components.
In April, staff reported that the tax increment fund had a balance
of $4 , 365, 000 as of December 31, 1992 . Shown in attachment #3 is
an analysis indicating the level of available tax increment funds
based upon Springsteds earlier analysis.
Staff would recommend that Council provide direction in determining
how to handle the apparent cash shortage.
Finally, City Council needs to decide when they would like to
canvass the referendum results. State Law requires City Council to
canvass within two days of said referendum. Council could select
to schedule a Committee of the Whole meeting for June 22nd prior to
the election returns. When the election results are complete,
Council could meet in regular session the same evening to canvass
the returns. The other option for City Council would be to meet on
the morning of June 23rd or on the evening of June 23rd. If
Council meets on the evening of June 23rd they could also schedule
a Committee of the Whole meeting to follow the official City
Council meeting. Staff does not have a preference in regard to the
canvassing date. However, the date must be selected on Tuesday
evening to be included in the referendum documents.
Following is a summary of the issues requiring Council action:
1. Amount of bond issue.
2 . Approving call for a Special Election.
3 . Should additional tax increment be allocated toward the
project or should certain project components be cut back?
4 . Selection of date to canvass election returns.
ALTERNATIVES:
1. Offer Resolution No. 3793 , A Resolution Providing for a
Special Election on the Question of Issuing $8 Million in
General Obligation Bonds.
2 . Offer Resolution No. 3793 , Providing for a Special Election on
the Question of Issuing General Obligation Bonds at a
different dollar amount.
3 . Move to allocate an additional $2 . 565 million of tax increment
proceeds to the proposed referendum project.
4 . Cut $500, 000 from the community center est. project cost and
move to allocate an additional $2 million of tax increment
proceeds to the proposed referendum project.
5. Do not allocate additional tax increment proceeds to the
proposed referendum project.
6. Move to allocate a different amount of tax increment proceeds
to the referendum project.
7 . Move to have a Special Council meeting at 7 : 00 P.M. on June
23 , 1993 for the purpose of canvassing the referendum results.
8 . Select some other time to hold a Special meeting for the
purpose of canvassing the election returns.
STAFF RECOMMENDATION:
Staff recommends alternatives #1, #4 , and #7 .
ACTION REQUESTED:
1. Offer Resolution No. 3793 , A Resolution Providing for a
Special Election on the Question of Issuing $8 Million in
General Obligation Bonds.
2 . Move to allocate an additional $2 million of tax increment
proceeds to the proposed referendum project.
3 . Move to have a Special Council meeting at 7 : 00 P.M. on June
23 , 1993 for the purpose of canvassing the referendum results.
04/30/93 15: 13 d`612 223 3000 SPRINCSTED IZ 002/006
Attachment #1
S P R I N G ST E D 120 South Sixth Street
",c•r Suite 2507
PUBLIC FINANCE ADVISORS Minneapolis, MN 55402-1800
(612) 333.9177
Fax: (612) 349.5230
Home Office
85 East Seventh Place 16655 West Bluemound Road
Suite 100 Suite 290
Saint Paul, MN 55101.2143 Brookfield, WI 53005.5935
(612) 223-3000 (414) 782.8222
Fax: (612) 223-3002 Fax: (414) 782.2904
6800 College Boulevard
• Suite 600
Overland Park, KS 66211-1533
(913) 345-8062
Fax: (913) 345.1770
1800K Street NW
Suite 831
Washington, DC 20006-2200
April 29, 1993 (202) 466-3344
Fax: (202) 223.1362
Mr. Dennis Kraft, Administrator
Shakopee City Hall
129 South Holmes
Shakopee, MN 55379
Re: Bond Sizing for Referendum
Dear Mr. Kraft:
We have prepared an estimate of the maximum amount of the bond issue for the proposed
referendum. For this estimate we have determined two ranges of bond issue sizes based on
two alternative property tax bills for a representative $80,000 market value home in Shakopee.
The ranges are for: a) a $70 per year tax bill increase: and b) a $90 per year increase. For
each of these alternatives the range is based on: a) no increase in the tax base (estimated
market value) of the City over the 20-year bond repayment period; and b) a 3% per year
increase in the tax base for the first ten years and then no further increase in tax base over the
remainder of the 20 years. The 3% per year increase approximates the actual City experience
over the last five years. For all ranges we have assumed the value of the $80,000 home
remains unchanged over the 20-year term.
Table I is a summary of the results of our analysis. For each of the estimated tax bill amounts
and alternative tax base assumptions we have listed the total bond issue size and the net
proceeds to City after payment of underwriter fees and issuance expenses.
Table I: Estimates of Bond Sizes
$70/Year $90/Year
No Increase in Tax Base Tax Bill Tax Bill
Total Bond Issue $5,350,000 $6,850,000
Net to City 5,230,000 6,700,000
3% Increase in Tax Base First 10 Years
Total Bond Issue $6,530,000 $8,400,000
Net to Clty 6,390,000 8,225,000
04/30/93 15: 14 V612 223 3000 SPR INGSTED 003/006
a
City of Shakopee, Minnesota
April 29, 1993
Page 2
One factor in determining the maximum issue size is the City's position to its statutory debt
limit. The statutory debt limit is 2% of the City's estimated market value for those issues
completely repaid by general property taxes. We have recommended the City maintain at
minimum a $2,000,000 available capacity which should be periodically reviewed with relevant
infrastructure needs. Table 2 is an estimate of the maximum available capacity for this bond
issue.
Table 2: Debt Limit and Maximum issue Size
Legal Debt Limit (2% EMV) $10,895,792
Less: Outstanding Debt
Less: Proposed Fire Vehicles (850,000)
Less: Reserve for Future Projects (2,000,000)
Net Capacity for This Bond Issue $ 8,000,000
We recommend the maximum issue size not exceed $8,000,000, which will yield approximately
$7,835,000 in net proceeds to the City. The estimated annual property tax bill increase on an
$80,000 home with the 3% tax base increase is $85.
The ballot question requires the inclusion of two financial statistics: a) the first year debt levy;
and b) the maximum annual debt service levy expressed as a percent of the estimated market
value. The maximum annual levy of $782,709 occurs in levy year 2004, for principal paid
February 1, 2006. We have used for these statistics the pay 1993 estimated market value
$544,789,600. The relevant statistics for an $8,000,000 issue are: a) $598,268; and b)
0.14367%.
Our analysis includes a number of assumptions which were provided to the City with our
previous report. These assumptions are incorporated herein by reference.
We are prepared to assist the City in whatever manner possible relating to this report and the
referendum.
4spectfully,
David N. MacGillivray
Executive Vice President
mmc
/Saint Paul Office
cc: Mr. Tom Hay, Dorsey & Whitney
Enclosures
04/30/93 15: 15 V612 223 3000 SPRINGSTED Z004/006
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Attachment #2
RESOLUTION NO. 3793
Member introduced the following
resolution and moved its adoption:
RESOLUTION PROVIDING FOR A SPECIAL ELECTELECTIONOONITHE
EION
QUESTION OF ISSUING $
BONDS
BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota (the City) , as follows :
1 . This Council has investigated the facts necessary
to ascertain and does hereby find, determine and declare, that it
is necessary and expedient for the City to borrow money by the
issuance of its general obligation bonds (the Obligations) in the
amount of $ to finance all or a portion of the cost of
acquiring, constructing and equipping municipal buildings,
including an ice arena, a community center and a fire station .
2 . The question of issuing the Obligations in such an
amount and for such purpose shall be submitted to the qualified
electors of the City at a special election to be held on Tuesday,
June 22, 1993, between the hours of 7 : 00 a.m. and 8 :00 p.m. at the
polling places set forth in the Notice of Special Election
described in paragraph 4 hereof.
3 . The City Clerk is hereby authorized and directed to
cause notice of the election to be given as follows: (a) by
immediately posting in her office for public inspection a copy of
the notice set forth in paragraph 4; (b) by publication of the
notice in the official newspaper of the City, once each week for
two successive weeks, the first publication to be not less than
fourteen days before the election; and (c) by posting a sample
ballot in her office for public inspection at least 4 days prior
to the election and at each polling place on election day.
4 . The Notice of Special Election to be published and
posted as provided in paragraph 3 above shall be in substantially
the following form:
F
NOTICE OF SPECIAL ELECTION
CITY OF SHAKOPEE
SCOTT COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that a special election will be
held in and for the City of Shakopee, Minnesota, on Tuesday, June
22, 1993, between the hours of 7 :00 a.m. and 8 :00 p.m. , r the
purpose of submitting to the voters the following question:
Shall the City of Shakopee, Minnesota be authorized to
issue its general obligation bonds in an amount not
exceeding $ to finance all or a portion of
the cost of acquiring, constructing and equipping
municipal buildings, including an ice arena, a community
center and a fire station?
The polling places for said election shall be as
follows:
precinct Number polling Place
First Precinct Fire Hall - 334 West 2nd Avenue5
Lewis
Second Precinct Shakopee Public Library
Third Precinct Presbyterian Church - 909 So. Marschall Rd.
Fourth Precinct Eagle Creek Thrift Shop - Jct . County Road
No. 83 and County Road No. 16 - 1121
Fifth Precinct Shakopee Community Youth Building
West 11th Avenue (Lion' s Park)
Sixth Precinct Eagle Creek Thrift Shop - Jct . County Road
No. 83 and County Road No. 16
Any qualified voter residing in the City may vote at
said election, at the polling place for the precinct in which the
voter resides .
Dated: May 4, 1993
BY ORDER OF THE CITY COUNCIL
Judith S . Cox, City Clerk
-2-
lot for the e
ction shall
5 . The sample ba nd shall be in substantially be the posted
as provided in paragraph
following form:
SPECIAL ELECTION
CITY OF SHAKOPEE, MINNESOTA
JUNE 8, 1993
_YES Shall the City of Shakopee, Minnesota be authorized to
issue its general obligation bonds in an amount not
exceeding $ to finance all or a portion of
the cost of acquiring, constructing and equipping
municipal buildings, including an ice arena,
_____NO a community center and a fire station?
BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING
FOR A PROPERTY TAX INCREASE .
If the ballot question is passed and the bonds issued,
the maximum amount of the increased levy as a percentage of market
value is % and the amount that will be raised by the new
referendum tax in the first year it is to be levied is $
INSTRUCTIONS TO VOTERS: If you wish to vote in favor of
the above proposition, mark a cross (X) on the line
preceding the word "YES" . If you wish to vote against
the above proposition, mark a cross (X) on the line
preceding the word "NO" next to the proposition.
6 . The City Clerk is authorized and directed to cause
official ballots to be printed for the use of the voters at the
election, which shall be printed on white paper and shall be
identical in form with the sample ballot set forth in paragraph 5
above, except that the first line of the official ballot shall
read "OFFICIAL BALLOT", and on the back, so as to be visible when
the ballot is properly folded for deposit, shall be printed the
words "OFFICIAL BALLOT", the date of the election and the lines
for the initials of two judges .
7 . The election shall be held and conducted in the
manner prescribed by
law. On June , 1993, at o' clock
p.m. , this Council shall meet as a canvassing board to determine
and declare the results appearing from the election returns, in
accordance with law.
-3-
Mayor
Attest:
City Clerk
The motion for the adoption of the foregoing resolution
was duly seconded by Member
and upon vote
being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
-4-
Attachment #3
Springsted Correspondence 3/18/93
Projects to be funded with TIF
1 . Property Acquisition for Rec. Purposes - $450, 000
2 . Downtown Phase II $ 900, 000
3 . Downtown Underground Utilities $ 180, 000
4 . Downtown Alleys $ 32, 000
5 . Pool Improvements $ 100, 000
6 . Playground Equipment $ 200, 000
7 . Upper Valley Tr. $ 25, 000
8 . Block 4 - Downtown $ 750, 000
9 . Huber Park $ 300, 000
10 . Comm. Center/Ice Arena $6, 000, 000
11 . Tahpah Park Parking Lot $ 30 , 000
Total Costs $8, 967, 000
If all projects were funded under option 1 (track operates) all
projects could be funded other than Community Center and Community
Center could be funded with cash ($3 , 240, 000) and debt
($2 , 760, 000) .
Under option #2 (track discontinues) all projects other than
Community Center could be funded and $3, 453 , 000 remain for
Community Center composed of cash ($2, 488, 000) and debt ($965, 000) .
Updated TIF Projects to be Funded
1 . Downtown Phase II $1, 000, 000
2 . Mini By-pass Utilities $ 200, 000
3 . Alleys/Underground $ 200, 000
4 . Pool Improvements $ 100, 000
5 . Playground Equipment $ 200, 000
6 . Comm. Center/Ice Arena $6 , 000, 000
Total Costs $7, 700, 000
Difference between 3/18/93 TIF Projects and
4/29/93 TIF Projects = ($1, 267, 000)
If we simply apply the additional available TIF to Springsteds
earlier analysis we could conclude the following:
If all projects were funded under option 1 (track operates) all
projects could be funded other than Community Center and Community
Center could be funded with cash ($4, 507, 000) and debt
($1, 493 , 000) .
Under option 2 (track discontinues) all projects other than
Community Center could be funded and $3 , 453 , 000 remain for
Community Center composed of cash.
Following is a brief estimated cost- summary of the various
referendum components:
Community Center - $9 . 5 million
Ice Arena - $1. 2 million
Fire Station - $1. 2 million
Total Facility Costs $11.9 million
Following is a brief summary of proposed revenue sources to fund
construction of the aforementioned facilities.
G.O. Bond Referendum 7 .835 million (Net-after issuance costs)
TIF Allocation 1. 50 million
Total Projected Revenues 9 . 335 million
Our preliminary calculations indicate that a cash shortage of
$2 , 565, 000 exists given the above assumptions.
Council could consider the following options in terms of making up
the difference: 1. Select to reduce the scope of the community
center portion of the project by $2 . 565 million. 2 . Select to
increase the amount of tax levy above the current $85. 00 estimate.
3 . Select to allocate additional tax increment financing to the
project. 4 . Reduce each of the referendum components.
In April, staff reported that the tax increment fund had a balance
of $4 , 365, 000 as of December 31, 1992 . Shown in attachment #3 is
an analysis indicating the level of available tax increment funds
based upon Springsteds earlier analysis.
Staff would recommend that Council provide direction in determining
how to handle the apparent cash shortage.
Finally, City Council needs to decide when they would like to
canvass the referendum results. State Law requires City Council to
canvass within two days of said referendum. Council could select
to schedule a Committee of the Whole meeting for June 22nd prior to
the election returns. When the election results are complete,
Council could meet in regular session the same evening to canvass
the returns. The other option for City Council would be to meet on
the morning of June 23rd or on the evening of June 23rd. If
Council meets on the evening of June 23rd they could also schedule
a Committee of the Whole meeting to follow the official City
Council meeting. Staff does not have a preference in regard to the
canvassing date. However, the date must be selected on Tuesday
evening to be included in the referendum documents.
Following is a summary of the issues requiring Council action:
1. Amount of bond issue.
2 . Approving call for a Special Election.
3 . Should additional tax increment be allocated toward the
project or should certain project components be cut back?
•
Following is a brief estimated cost - summary of the various
referendum components:
Community Center - $9 . 5 million
Ice Arena - $1. 2 million
Fire Station - $1. 2 million
Total Facility Costs $11. 9 million
Following is a brief summary of proposed revenue sources to fund
construction of the aforementioned facilities.
G.O. Bond Referendum 7 . 835 million (Net-after issuance costs)
TIF Allocation 1. 50 million
Total Projected Revenues 9 . 335 million
Our preliminary calculations indicate that a cash shortage of
$2 , 565, 000 exists given the above assumptions.
Council could consider the following options in terms of making up
the difference: 1. Select to reduce the scope of the community
center portion of the project by $2 . 565 million. 2 . Select to
increase the amount of tax levy above the current $85. 00 estimate.
3 . Select to allocate additional tax increment financing to the
project. 4 . Reduce each of the referendum components.
In April, staff reported that the tax increment fund had a balance
of $4 , 365, 000 as of December 31, 1992 . Shown in attachment #3 is
an analysis indicating the level of available tax increment funds
based upon Springsteds earlier analysis.
Staff would recommend that Council provide direction in determining
how to handle the apparent cash shortage.
Finally, City Council needs to decide when they would like to
canvass the referendum results. State Law requires City Council to
canvass within two days of said referendum. Council could select
to schedule a Committee of the Whole meeting for June 22nd prior to
the election returns. When the election results are complete,
Council could meet in regular session the same evening to canvass
the returns. The other option for City Council would be to meet on
the morning of June 23rd or on the evening of June 23rd. If
Council meets on the evening of June 23rd they could also schedule
a Committee of the Whole meeting to follow the official City
Council meeting. Staff does not have a preference in regard to the
canvassing date. However, the date must be selected on Tuesday
evening to be included in the referendum documents.
Following is a summary of the issues requiring Council action:
1. Amount of bond issue.
2 . Approving call for a Special Election.
3 . Should additional tax increment be allocated toward the
project or should certain project components be cut back?
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Referendum Issues - Information Dissemination
DATE: May 3 , 1993
INTRODUCTION:
If Council selects to proceed with the referendum on June 22, 1993 ,
it would be appropriate to discuss the informational campaign that
Council wishes to pursue in disseminating facts regarding the
referendum.
BACKGROUND:
Typically, when a governmental body decides to proceed with a
referendum, they take efforts to insure that appropriate
information is distributed to residents. Generally, information
consists of a flyer outlining facts relative to the proposed
question. Staff would like to propose that City Council consider
allocating funding from the Capital Improvement Fund to publish two
flyers to be distributed via direct mail . Staff would propose that
one flyer by distributed during the week of May 17th and that the
second flyer by distributed one week prior to the referendum (week
of June 14th) . Shown in attachment #1 is a draft budget outlining
costs associated with this approach. Currently, the City does not
have a bulk rate mail permit . Therefore, in order to proceed with
a direct mail approach, a bulk rate mail permit would have to be
purchased. There are other methods for distributing literature
such as the Shakopee Utility Bill or inserts in the Shakopee Mint .
However, staff believes that these distribution methods are not as
effective as a direct mail piece.
In addition to literature, staff would like to suggest that two
community forums be held to disseminate information relative to the
referendum. Staff would like to suggest the following two dates
for Council consideration: May 25th and June 14th. Each of the
proposed meetings would be held in the Shakopee City Council
Chambers at 7 : 00 P.M. Following the community forum meeting on May
25th a Committee of the Whole meeting is also being proposed to
discuss the 1994 Budget . Staff expects that each of the community
forums would be approximately 60 minutes in length.
Staff would like direction from Council regarding the following two
issues :
1 . Literature distribution method and frequency.
2 . Community Forum Dates .
ACTION REQUESTED:
1 . Move to allocate funding from the Capital Improvement Fund to
off-set costs with the development of two literature pieces
that will be distributed via direct mail .
2 . Move to schedule Community Forums for May 25th and June 14th
at 7 : 00 P.M. in the Shakopee City Council Chambers to
disseminate information relative to the proposed referendum.
City of Shakopee
Referendum Informational Budget
1. Bulk Rate Mail Permit - $ 250. 00
2 . Printing/Layout (2 @ $1500 ea. ) - $3000. 00
3 . Mailing (2 @ 4500 @ $. 22 ea. ) - $1980. 00
Total Costs - $5230. 00
CONSENT
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Architectural/Construction Management Service Agreement -
Greystone Construction
DATE: April 28, 1993
INTRODUCTION:
On April 6, 1993 the Shakopee City Council directed staff to work
with Greystone Construction for architectural and construction
management services associated with the proposed ice arena.
Consistent with Council action, staff is requesting formal
authorization to execute an agreement by and between Greystone
Construction and the City of Shakopee for said services.
BACKGROUND:
Staff believes it was the intent of City Council to proceed with
the construction of the detached ice arena as soon as possible
after passage of the proposed referendum. In order to proceed in
the timely manner that was preferred by Council, certain building
design work needs to be complete on the ice arena prior to the
referendum. The proposed agreement between Greystone Construction
and the City of Shakopee covers a scope of services that would
provide for construction documents, bid specifications and
construction management services.
The construction management fee to be included in the agreement is
$1. 00. The agreement also covers reimbursement expenses (est. at
between $30, 000 and $40, 000) plus a design fee of not to exceed
$25, 000. Expected costs to be incurred prior to the referendum
include the design fee ($25, 000) and some reimbursable expenses
($5, 000) . Consistent with council action on April 6, 1993 funding
for these preliminary design work for the ice arena will be funded
from the Capital Improvement Fund.
Staff would like to recommend that the appropriate City officials
be authorized to execute an agreement for ice arena design and
construction management services by and between Greystone
Construction and the City of Shakopee.
ALTERNATIVES:
1. Authorize the appropriate City officials to execute an
agreement for design and construction management services by
and between Greystone Construction and the City of Shakopee.
2 . Do not authorize the appropriate City officials to execute a
design and construction management services agreement by and
between Greystone Construction and the City of Shakopee.
3 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1 .
ACTION REQUESTED:
Authorize the appropriate City officials to execute an agreement
for ice arena design and construction management services by and
between Greystone Construction and the City of Shakopee.
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT:
Fundingof New Sidewalks
DATE: April 27, 1993
INTRODUCTION:
Staff is requesting City Council concurrence on the issue of funding new sidewalk construction.
BACKGROUND:
On March 30, 1993 the City Council held a public hearing to consider 6 street reconstruction
projects. On two of the projects, namely Spencer Street and 4th Avenue, staff had recommended
constructing sidewalks on both sides of the street since they are considered collector streets. The
City Council concurred and ordered sidewalks on those streets and in fact requested that
sidewalks be extended all the way to Marschall Road on 4th Avenue.
During the discussion on adding sidewalks to these streets, the City Council indicated that a new
policy had been adopted which indicated new sidewalks would not be assessed. In researching
this issue, staff cannot find any information whereby the Council took formal action or adopted
a formal policy. The current Assessment Policy indicates that new sidewalks wil be assessed.
Last summer, during the discussion on the Sidewalk and Trail Plan, the issue of funding may
have been discussed. The adopted Sidewalk and Trail Plan identifies the location of new
sidewalks, which are basically located on collectors or arterial streets, but the plan does not adopt
a new funding policy.
During the preparation of the Capital Improvements Program last fall, staff did propose a budget
of$25,000 for new sidewalk construction in 1993. At that time, the City Council did indicate
the funding for this item would be from the Capital Improvement Fund, rather than assessments
(See attached minutes from 11/19/92 meeting).
The only official policy that exists on this issue is the Special Assessment Policy, which still
states that new sidewalks would be 100% assessed (See the attached Page 14 of the Special
Assessment Policy). This Assessment Policy was adopted by Council in January, 1993.
If the City Council desires not to assess new sidewalk construction,the Special Assessment Policy
should be revised accordingly.
ALTERNATIVES:
Staff recommends Alternative No. 1, to amend the Special Assessment Policy.
Staff also recommends differentiating between local streets and collectors/arterial streets. The
Sidewalk and Trail Plan adopts sidewalks on both sides of collector and arterial streets. In those
streets, the Council may wish to not assess sidewalks since they are part of a comprehensive
pedestrian network.
On local streets, sidewalks may be petitioned for or installed by neighborhood requests, developer
requests or other reason, and for that the Council may wish to still utilize assessments for new
sidewalks on these streets.
ACTION REQUESTED:
Move to direct staff to revise the Special Assessment Policy to eliminate assessing new sidewalks
on collector and arterial streets.
DEH/pmp
SIDEWALKS
Official Proceedings of the November 19 , 1992
Committee of the Whole Page -3-
station (G-i) . Discussion ensued on the location of a second fire
station. Consensus to leave the $120, 000 in the 1993 Capital
Improvement Budget and determine actual site at a later date.
Mr. Ekola reviewed the 1993 sidewalk and trail projects. He 5/0J0
explained that $25, 000 is budgeted for a trail (B-2) to extend from j-:t,,h
downtown Shakopee South to O'Dowd Lake and East to CR-17. He said
that an application has been submitted for a grant which would
provide for 80% of the cost. The $25, 000 would be the City' s 20%
match.
B-5 Hiking Trail within Timber Trails from Blue Heron Trail to
Lakeview Drive. Consensus to leave in the 1993 CIB the cost for
the trail.
B-4 Annual Trail Construction Program consisting of Memorial Park
and the Upper Valley Trail by CR-16. Consensus to leave the cost
in the 1993 CIB.
B-1 Annual Sidewalk Construction Program. Discussion took place on
whether or not to assess for new sidewalks. Consensus to reduce
the amount for 1993 to $25, 000 to come from the CIF only.
B-3 Sidewalk Repair. Consensus to leave cost in the 1993 CIP and
restrict it to local sidewalks. Mr. Kraft stated that there is
great liability if the city does not repair its sidewalks.
Mr. Ekola explained the park projects for 1993 . Consensus to
reduce the funds from the CIF to $215, 000 in 1993 for the Stans
Parkland acquisition (E-5) because the school district is having
a referendum for the purchase of the land that they need.
Mr. Ekola explained that the Public Works Director would like to
delay the 1993 purchase for the salt storage building (F-i) , for
$100, 000 .
Mr. Ekola explained that there may be some possible cost sharing
with the Shakopee Public Utilities for the public works parking
lot. (F-2) $200, 000 is currently budgeted in 1993 from the CIF.
Consensus to leave in for 1993 .
Sweeney/Beard moved to refer the 1993 Capital Improvement Budget,
as modified, to City Council as part of the 1993-1997 Capital
Improvement Program. Motion carried unanimously.
Brief discussion followed on the notices recently mailed by the
County Auditor on the upcoming budget hearings .
Mayor Laurent adjourned the meeting at 10: 55 P.M.
Jud th S . Cox, ity Clerk
Rec rding Secretary
1 .
5ciiL 4sen /'c
� y
landowners abutting rural gravel roads or for rural
collector roads that have little or no direct
driveway accesses to it.
5. Overlay, Seal Coats
Overlays and sealcoats will not be assessed, but rather
funded from the Pavement Preservation Fund.
1
I
6. Alleys
Upgrading existing gravel alleys by adding pavement will
be assessed 100% to the block in question. Reconstructing
3 existing paved alleys will be 100% assessed also, except
4 in the Central Business District (CBD) . For CBD alleys,
the City Council will determine the amount assessed at
1 the public hearing considering the improvements.
B. Sidewalks and Trails
1. New Construction
New sidewalks will be assessed 100% to the abutting
property on which the sidewalk is located.
2 . Reconstruction
Replacement sidewalks will be assessed 50% to the
abutting property owner and 50% City funded.
3. Trails
4
Bituminous walkways or bicycle trails will not be
assessed, but rather funded 100% by the City.
t
7 C. Storm Sewer Improvements
Storm sewer assessments shall normally be by the "area"
i method.
A. New Storm Sewer Construction
New trunk storm sewer installations will be funded 50% by
the General City-wide Storm Sewer Utility Fund and 50%
from a Special Benefit charge on the utility bills for
all properties located within the benefitted drainage
area of the improvements.
If there are any oversized storm sewers for system wide
facilities, the oversizing costs will be paid for out of
the Storm Sewer Utility Fund.
I
14
I
- s
J?
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Building Department - Additional Staffing Request -
Resolution No. 3790
DATE: April 26, 1993
INTRODUCTION:
The 1993 Building Department Budget included staffing for a full
time Building Official, full time Secretary and part-time Building
Inspector. Building activity is exceeding budgeted expectations
and staff would like to request that the appropriate City officials
be authorized to create and fill a full time Building Inspector
position effective immediately.
BACKGROUND:
Building activity in the City of Shakopee has been on an upward
trend since 1990. In 1990, the Building Department was comprised
of one full time Building Official, one full time Building
Inspector position and one full time Secretary position. The
Building Department was subsequently reduced with the early
retirement of the Building Official in 1992 to one full time
Building Official position, one part-time (seasonal) Building
Inspector position and one full time secretary position.
In 1992 the part-time Building Inspector position was filled in
early May. The position was only expected to be needed through
September. However, building activity in the Fall of 1992
continued at a strong pace. Staff subsequently retained the
Building Inspector position through the winter months and into
1993 .
Shown in attachment #1 is a summary of the building activity during
the first quarter in 1993 . Note that total permit activity is up
38% from last year at this time. With the substantial increase in
building activity, we have seen an accompanying increase in
building permit revenue. Shown in attachment #2 is a summary of
1993 estimated building permit revenue vs. year-to-date actual
revenue. Extrapolating this data to project 1993 revenue based on
current building activity levels indicates that we will likely
exceed estimated revenue amounts by approximately $118 , 200.
Currently, the City's part-time Building Inspector is working
approximately 30 hours per week with the City. Staff not only
recommends that the position be increased to 40 hours, but that the
position be made permanent at this time. Current building trends
indicate that 1993 will be a record year in terms of building
permit activity. Shown in attachment #3 is a listing of plats that
have been approved since 6/15/92 . Note that only one of the plats
has actually been filed at the County. This fact points out that
there are still a large number of lots available for development in
the City. To further support the need for increased Building
Inspector services, I would note that the Planning Department is
currently overwhelmed in dealing with current planning activities
including processing subdivision requests, variances, conditional
use permits, rezonings and processing building permits. City staff
has essentially dropped all code enforcement activities. Generally
these code enforcement activities are shared between the Police
Department, Planning Department and Building Department. However,
the vast majority of the code enforcement complaints are within the
review of the Planning Department. To give Council a better
understanding of code enforcement, I have drafted a list of typical
complaints that we receive on a regular basis. (See attachment #4)
In the past, the Building Department has provided assistance to the
Planning Department in terms of investigation. With the increased
level of building activity, the Building Department staff has not
been able to assist the Planning Department. Subsequently, staff
has been delaying action on code enforcement complaints. If this
continues, it is probable that Councilmembers will begin receiving
more calls from disgruntled citizens regarding staff's inaction.
I should point out that current building department inspection
activity is so great, that even if Council does decide to make the
position full time, little if any additional time will be available
to pursue code enforcement during the summer months.
The location of several of the proposed residential development
projects (South of O'Dowd Lake) also has a profound impact on the
workload of the department. The mere driving time involved in
completing a building inspection on the Southern periphery of the
Shakopee City limits adversely impacts the Building Department
operations and efficiency. The pending completion of the Downtown
mini by-pass, the Shakopee by-pass and C.R. 18 bridge will also
stimulate increased commercial, retail, residential and industrial
development interest in our community. In addition to the
residential development boom, shown in attachment #5 is a listing
of several other major building projects that are currently
underway and/or are being planned for construction this year. I
believe that documentation submitted herein provides adequate
support for increasing the part-time Building Inspector position to
full time status. I admit that in completing the 1993 budget I
misjudged the level of building activity and errored in not pushing
for a full time Building Inspector position to be included in the
1993 budget. Fortunately, I also took a very conservative approach
in budgeting projected revenues.
If Council concurs, I believe that increase revenue projections due
to building permit activity will more then off-set costs of
increasing the part-time Building Inspector position to full time.
Shown in attachment #6 is an analysis of the additional funding
needed to increase the Building Inspector position to full time
status. In addition to an obvious increase in the wages and
benefit categories, staff would like to request additional funding
for supplies to facilitate the development of a work station within
the City Hall to accommodate the Building Inspector. Total
additional funds needed in 1993 to expand the seasonal position to
full time equate to $26, 424 . Staff is proposing that a recycled
police squad be used for the building inspector's use in 1993 .
Staff would like recommend that the appropriate City officials be
authorized to create and fill a full time Building Inspector
position. Staff would also like to recommend that Resolution No.
3790, (attachment #7) be approved amending the 1993 Budget to
accommodate an increase in Building Department staffing levels and
supplies to accommodate a full time Building Inspector position and
the projected increase in electrical inspection services.
If Council concurs, staff will bring this item back to Council at
a later date to amend 1993 Pay Plan and fill the position
accordingly.
ALTERNATIVES•
1. Authorize the appropriate City officials to take the
appropriate steps to develop and fill a full time Building
Inspector position.
2 . Offer Resolution No. 3790, a resolution amending the 1993
budget increasing the Building Department Budget to
accommodate costs associated with increased Building
Department staffing levels.
3 . Do not approve increasing the seasonal Building Inspector
position to full time status.
4 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1 & #2 .
ACTION REQUESTED:
1. Authorize the appropriate City officials to take the
appropriate steps to develop and fill a full time Building
Inspector position.
2 . Offer Resolution No. 3790, a resolution amending Resolution
#3720 adopting the 1993 budget increasing the Building
Department Budget to accommodate costs associated with
increased Building Department staffing levels and move its
adoption.
Attachment #1
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT - MARCH 1993
March 1993 March 1992
No. No. Valuation No. No. Valuation
Month Y.T. D. Y.T.D. Month Y.T.D. Y.T.D.
Single Family-Sewered 23 36 3 , 029, 408 15 27 2, 186, 681
Single Family-Septic 3 5 495, 500 1 2 240, 400
Multiple Dwellings 1 6 824 , 179 1 5 510, 143
(# Units) (YTD Units) (4) (14) - (2) (10) -
Dwelling Additions 3 6 42 , 100 7 8 90, 283
Other - - - - 1 1, 500
New Comm. Bldgs - - - - 1 85, 000
Comm. Bldg. Addns. - 1 6 , 000 - - -
New Industrial-Sewered - - - - - -
Ind. Sewered Addns. - - - - - -
New Industrial-Septic - - - - - -
Ind. Septic Addns. - - - - - -
Accessory/Garages 5 7 69 , 268 1 1 9, 000
Signs & Fences 5 14 19 , 743 3 8 23 , 915
Fireplaces/Wood Stoves - 1 1, 200 - - -
Grading/Foundation - - - - - -
Moving - - - - - -
Razing 1 1 1, 000 - 1 12 , 380
Remodeling (Res. ) 3 6 23 , 777 1 7 17,760
Remodeling (Comm/Ind. ) 7 18 1, 697 , 095 4 12 1, 200, 000
TOTAL 51 101 6, 209 , 270 33 73 4 , 377, 062
1993 Total Projected 651 41 , 646 , 445
1992 Total Actuals 472 29 , 328 , 483
No. YTD. No. YTD.
Electrical 50 133 26 91
Plumbing & Heating 79 143 42 109
Total dwelling units in City after completion of all construction permitted
to date 4 , 847
Attachment #2
Building Permit Revenue Projections
Y.T.D 1993 1993 Revised
Actual Budgeted Budget Project. Difference
Building Permits 37 , 551 100, 000 150, 000 50, 000
Plumbing Permits 6, 005 16, 000 24 , 000 8, 000
Mech. Permits 2, 555 8, 000 10, 160 2, 160
Electrical Permits 6, 280 14 , 000 25, 060 11, 060
Plan Check Fees 21, 956 40, 000 87, 600 47, 600
Totals 74 , 347 178, 000 296,820 118,820
1992 Actual Revenue Amounts
Building Permits - $157 , 440
Plumbing & Mech. - 28 , 686
Electrical - 21, 826
Plan Check Fees - 87, 366
Totals - 295, 318
ATTACHMENT #3
Plat No. Plat Name Zone Lots
+ Meadows 8th Addition R-2 52
* + West End Addition B-1 1
* + South Parkview 2nd Addition R-2 49
* + Maple Trails Estate R-1 12
* + Market Place R-2 6
* + Dominion Hills R-1 24
* + Milwaukee Manor 1st Addition R-3 32
R-2
* + Century Plaza Square 4th Addition B-2 2
* + Valley Park 11th Addition I-2 3
* West Ridge Bay Estates 2nd Add. R-2 62
* Parkside 1st Addition R-2 30
+ Approved by City
* Plat is not recorded at Scott County Recorders Office as of 3-2-93
Attachment #4
TYPICAL CODE ENFORCEMENT COMPLAINTS
Abandoned cars Rundown commercial (exterior)
Oil dumping (in alleys, etc.) Licensing/building requirement inquires
Fire wood piles Child care centers
Polluted streams, ponds, etc. Day care
Driveway locations, with respect to property lines, width, etc. Beauty shops
Erosion - erosion control Rental housing complaints - tenant
Overflow garbage Rental housing complaints - landlord
Building materials- blowing around Animal trapping
Garbage cans - left at road, etc. Environmental investigations
Conditional Use Permits - followup, anniversaries, etc. Change of occupancy (use) in existing buildings
Rooftop screening - equipment Abandoned buildings
Tree, shrub, planting location Boarded-up buildings
Fence location checks Noise complaints
Decorative fences in right-of-way Exotic animal complaints, e.g. boa Constrictor, Pot Belly Pigs, et
Dilapidated fences Salvage yard operations
Signs- feild checks, follow-ups Trailers/playhouses too close to property line
Signs, banners, temporary signs without permits Businesses in residential zoning districts
Abondoned wells Home occupations without C.U.P.
Open burning Too many garqage sales in a year
Excess smoke, particles from chimneys, smokestacks, etc. Outdoor storage (without screening)
Ice and snow on public sidewalks Leaves in bags left over the winter
Lack of handicap access to or in existing facilities Trees planted on property line
Refrigerator/appliances stored on private property Dupsters/garbage cans in R-O-W
Semi-truck, trailer parking (in residential areas) "Messy" yards in residential areas
Locate property lines/corners Unlicensed/inoperable vehicles
On site sewer problems Ongoing neighbor disputes
More than allowable families/residents in a dwelling Tall grass/weeds
Outdoor sales lots, open sales without permits Illegal duplex, tri-plex, etc. in R-2 zoning district
Cars/trucks liaking oil on streets/alleys Dumping, filling or grading without permit
Cars up on jacks Antenna or satellite dish installations
Rundown housing (exterior) Vehicle parking in front of mailbox -P.O. won't deliver mail
Conversions of residential homes to business uses
Public health complaints - refer to Public Health Officer?
Temporary facilities, tents, etc.
Enforcement of 3 year period to connect to sewer and water
City Code Section 31.0
Move in houses pre-inspection; pictures, report
Conversion of duplexes to twin homes
Fish houses stored on residential lots
Drainage complaints
Dog fieces
Attachment #5
1993 Major Building Projects (Non-Residential)
Currently Underway
Valleyfair - Two New Major Rides
Tapah Park Concession Stand - Seasonal Bldg. Insp. is Project Mgr.
Kentucky Fried Chicken
Proposed Projects
Womens Correctional Facility Expansion
Inland Container Expansion
Cross of Peace Church
Juba's Market - Remodeling and Expansion
School Additions
Attachment #6
Building Division Funding Request
1993 1993 Budget
Budget Amendment Difference
Wages FT 67, 910 83 , 134 15, 224
Overtime - FT 500 500 0
Wages - Temp. 16, 210 16, 210 0
PERA 3 , 040 3 , 740 700
FICA 5, 200 6, 400 1, 200
H & L 6, 770 9, 070 2, 300
Workers Comp. 3 , 050 4 , 300 1, 250
Sub Total 102 , 680 123 , 354 20, 674
Supplies & Serv. 200 5, 200 5, 000 A.
Motor Fuels 1, 000 1, 000 0
Equip. Maint. 500 500 0
Prof. Services 16, 000 22 , 550 6, 550 B.
Telephone 500 500 0
Travel/Sub. 700 1, 200 500
Printing 800 800 0
Insurance 5, 900 5, 900 0
Conf/Schools 250 500 250
Dues 250 250 0
Sub Total 26, 100 38 , 400 12 , 300
Totals 128 , 780 161, 754 32 , 974
Footnotes: A. Workstation for new position. (Desk, Partitions etc. )
B. Electrical Contract - 90% of Fees collected remitted
to City's Contracted Electrical Inpsector
Bldg Insp. - 80 pts - 1993 Step #2 - $31, 434 - Starting May 1st.
RESOLUTION NO. 3790
A RESOLUTION AMENDINGRESOLUTION No. 3720 ADOPTING THE 1993 BUDGET
WHEREAS, the City Council has adopted a budget for the fiscal year, and
WHEREAS,changing conditions and circumstances warrant amending the budget,
NOW,THEREFORE, BE IT RESOLVEDBY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, that the accounts are changed as follows:
Fund Division Account Amount
General Inspection Salaries FT $15,224
General Inspection PERA $ 700
General Inspection FICA $ 1,200
General Inspection H & L $ 2,300
General Inspection Workers Comp $ 1,250
General Inspection Supplies and Services $ 5,000
General Inpsection Professional Services $ 6,550
General Inspection Travel/Sub $ 500
General Inspection Conf/Schools $ 250
General Revenue Building Permits $50,000
General Revenue Plumbing Permits $ 8,000
General Revenue Mech. Permits $ 2,160
General Revenue Electrical Permits $11,060
General Revenue Plan Check Fees $47,600
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1993.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form
City Attorney
' if',,1)
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Boat Ramp Access
DATE: April 28, 1993
INTRODUCTION:
Due to construction activities on the T.H. 169 Bridge and Minibypass, the City Council may wish
to direct staff to provide temporary access to the boat ramp through Huber Park.
BACKGROUND:
Due to the construction of the bridge, access to the boat ramp via LeVee Drive will essentially
be blocked off all summer. Ultimately, when the bridge is completed,the main access to the boat
ramp will be through LeVee Drive. As part of the bridge construction LeVee Drive will initially
be lowered to provide a 12 foot vertical clearance and also the bridge footings will be constructed
to allow for an ultimate vertical clearance of 18 feet at such time as the City extends LeVee
Drive to the east.
Currently, the boat ramp can also be accessed by traveling north on Sommerville Street or
Spencer Street and utilizing gravel roads in Huber Park. But once Mn/DOT constructs the
Minibypass, Sommerville Street and Spencer Street will no longer be available as these streets
will not be open north of the bypass. The nearest available street that would access to the north
is Fillmore Street. There may also be traffic utilizing Bluff Avenue and Main Street for access.
Traffic utilizing Main Street or Bluff Avenue will need to travel east-west on the alleys behind
residential homes in order to access the gravel roads in Huber Park. Traffic utilizing Fillmore
Street will need to utilize the alleys behind commercial property and multi-family residential
buildings to access the park.
The City Council may wish to consider making some improvements to this situation to a)
provide better access to the boat ramp and b) minimize the amount of boat traffic that would
utilize the alleys. Staff has developed the following alternatives:
1. Develop a temporary access road directly off the west end of Bluff Avenue. The City has
been placing fill in this area for many years in anticipation of extending Bluff Avenue to
LeVee Drive some day. As an interim access point, the Street Department could grade
the fill down to ramp an access road from Bluff Avenue to Huber park and place a gravel
base on this road. Basically it would be an extension of Bluff Avenue.
This option would provide another access point to Huber Park, but may not completely
eliminate boaters from using the existing alleys.
The estimated cost for this option is approximately $2,000 for gravel and materials (does
not include City employees time and equipment to construct).
2. If the City Council's concern is traffic in the residential alleys, signs could be installed
on 1st Avenue indicating that the public boat access is from Fillmore Street. This would
encourage boater traffic to utilize the alley behind commercial property rather than
residential alleys. Additional signs could be installed on Main Street and Bluff Avenue
prohibiting traffic from using the residential alleys for boat access.
The cost of this option is essentially negligible (less than $200 for the signs). The
negative for this option is the difficulty in enforcing the signs and also the general failure
of the traveling public to obey all signs all the time.
3. Do Nothing. Basically this alternative would result in boater traffic finding their own way
to the boat ramp.
The above alternatives are basically temporary, stop gap measures as a result of the construction
activities. But ultimately, the City Council may wish to address the larger picture on such items
as the location of the both ramp and possibly relocating it, access roads to Huber Park, the
ultimate development of Huber Park (should it be more of a natural area rather than a park with
activities, etc.), the long range plans for LeVee Drive and Bluff Avenue, etc. At this point, staff
is not currently pursuing any of the above issues via feasibility studies or master planning of the
park. The Comprehensive Plan does indicate that an overall development plan of the Huber Park
area should be developed and there have been some general park layouts prepared in the past, but
basically this is a low priority item at this time.
ACTION REQUESTED:
Discuss the boat ramp access issue and direct staff to take the appropriate action.
DEH/pmp
RAMP
N
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: South Shakopee Interceptor
DATE: April 29, 1993
INTRODUCTION:
Staff would like to provide the City Council with some recent developments regarding the South
Shakopee Interceptor.
BACKGROUND:
The Metro Waste Control Commission (MWCC) has completed their draft facility plan on the
Chaska Wastewater Treatment Plant (WWTP). Basically, the MWCC is evaluating whether or
not the Chaska plant should be replaced or phased out.
Attached is a summary of the alternatives considered by the MWCC. Alternative No. 1 would
build a new plant. Alternative 2 is to build a new forcemain through downtown Shakopee.
Alternative No. 3 is the South Shakopee Interceptor along the Bypass. Alternative No. 4 is also
along the Bypass but consists of a forcemain rather than a gravity interceptor. This alternative
is new to City staff and was never presented as an alternative at any of the previous meetings
with MWCC. If Alternative No. 4 is selected, the City of Shakopee will need to construct a
parallel interceptor alongside the forcemain as the forcemain will not be available for connections.
Staff has also attached the preliminary cost estimates for these alternatives. Attached are
summary pages of the Capital costs, the 0. and M. costs and the net present worth of each
alternative. It is quite clear that Alternative No. 3 (Interceptor) is the most cost effective option
overall but not necessarily the most cost effective for the MWCC.
Staff was recently informed by MWCC staff that the MWCC voted to construct the interceptor
(Alternative No. 3) provided that the City of Shakopee contributed towards the project for the
difference between Alternative No. 3 and the cheapest alternative for the MWCC, which would
be the forcemain along the Bypass (Alternative No. 4). As indicated on the Net Present Worth
Summary, this decision would result in a cost to the City of Shakopee of about $9.5 million.
Essentially, what they are saying is if the City of Shakopee does not contribute $9.5 million
towards their interceptor, they will build the forcemain which will be of no benefit to the City.
Staff believes that this is a major policy change by the MWCC and is extremely disturbed that
the Commission has approved of this alternative without any input from the local governments.
Apparently, other communities that drain into the Chaska Interceptor would not be subject to the
same cost participation requirements. Staff is not aware of any other MWCC interceptors that
serve multiple communities that were funded by local communities, unless the local governments
requested additional facilities above what the MWCC proposed. Of course, the MWCC is not
proposing to reduce rates for Shakopee as part of the agreement.
Staff has attempted to set up a meeting with the MWCC staff to discuss this issue, but has been
informed that the MWCC has sent this issue onto the Met Council along with their
recommendation. Staff has been told that the Met Council staff will "negotiate" the cost
participation with the City. Met Council staff has indicated that they are not yet prepared to meet
with Shakopee on this, but that they will contact City staff to set up a meeting when ready.
In anticipation of this upcoming meeting, staff wanted to update the City Council on this issue
and receive consensus on the desired response to the Met Council.
ACTION REQUESTED:
Discuss this issue and provide staff with the appropriate direction.
DEI-I/pmp
INTERCEPTOR
MWCC Chaska WWTP
Alternative Description
Alternative (1) - New Chaska Wastewater Treatment Plant
Alternative (2) - Pump Station w/forcemain through Central Corridor
(Shakopee) to the MWCC Blue Lake WVVTP
Alternative (3) - Pump Station w/forcemain connecting to interceptor
along T.H. 101 Bypass to the MWCC Prior Lake
Interceptor
Alternative (4) - Pump Station w/forcemain along T.H. 101 Bypass to
the MWCC Prior Lake Interceptor
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Summary of Net Present Worth
riegLIM
Shakopee Trunk I Total Net Present
MWCC Facilities Sewer Worth
Alternative(1) $23,755,000 I $9,498,000 $33,253,000
Alternative (2) $17,775,000 $9,498,000 $27,273,000
Alternative (3) $25,223,000 L N/A $25,223,000
Alternative (4) $16,609,000 $9,498,000 $26,107,000
I
41581 MEMORANDUM
ST.PAUL.MN Z MINNEAPOLIS.MN
-: ST CLOUD.MN ❑CHIPPEWA FALLS.WI = MADISON. WI
Comprehensive Sanitary Sewer Plan Progress Meeting
TO: Dave Hutton, Lindberg Ekola, Dennis Kraft
FROM: Dan Boxrud
DATE: April 26, 1993
RE: Shakopee, Minnesota
SEH Project No.: 92$56 — —
Dan Boxrud met with Dave Hutton, Lindberg Ekola, and Dennis Kraft at 2:00pm on April 21, 1993,
to discuss Chaska Facility Plan issues.
The MWCC is considering a policy change which would result in them asking the City of Shakopee
to participate in the cost of a gravity interceptor if that is the most cost effective means of providing
service to the area. Based on previous policy and discussions, it was agreed that the City of
Shakopee's position would be that, since the gravity interceptor seems to be the most cost effective
from a present worth standpoint, the MWCC should be proposing construction of that facility at no
specific cost to the City of Shakopee. When the MWCC does meet with the City of Shakopee to
discuss the facility plan, the City will remind MWCC staff of discussions held with them about a year
ago regarding Options A, B, and C and the benefits that the chosen option, Option B, provides to
the MWCC relative to Lift Station L-16 and Interceptor Sewer 7023.
Dan Boxrud reviewed with staff some of the positions the City could take, including but not limited
to adjusting the 2040 MUSA boundary and choosing to not propose the VIP diversion. Land
currently within the MUSA boundary when fully developed will overload Interceptor 7023. In
addition, if Rahr's flow is not diverted to the south, Lift Station L-16 will continue to be overloaded
even with their planned expansion to a capacity of 3700 gallons per minute.
Dan briefly reviewed with staff some of the alignment issues being discussed by the MWCC and
MnjDOT. Certain adjustments to the MWCC sewer alignment could be of benefit to the City of
Shakopee,while others may be detrimental. For example, if the Chaska Interceptor is extended to
the north right-of-way of Trunk Highway 101 between County Roads 83 and 16, the connection of
the VIP diversion will be shorter. However, if the sewer does not cross back to the south side,
additional sewer crossings of the Bypass from south to north would be necessary by the City, most
immediately in the area of the hospital. These issues need to be monitored closely with Mn/DOT
and the MWCC.
Dan Boxrud also briefly reviewed the issues relative to Rahr's flow attenuation possibilities. Staff
appeared to be fully aware of the options and the potential impacts on the City.
Dan Boxrud provided Dave Hutton with a copy of the trunk sewer extension profiles in the vicinity
of the Shakopee 500 proposal. He also provided Dave Hutton with a copy of the I/I study (draft)
for review.
All were aware that the MWCC was intending to meet with Met Council staff again on policy issues
during the week of April 26. MWCC has tentatively picked the afternoons of May 5 and May 6 as
a possible meeting date with the City of Shakopee.
1 3 0
CONSENT
There are not anticipated "budget versus actual expenditure"
problems within division totals apparent at this point (4/93) for
the 1993 budget.
Attached is a print out showing the budget status as of
04/29/93 for 1993 based on data entered as of that date.
Not included in the attached bill list but included in the
total amount of bills shown on the agenda are the below listed
subsistence reimbursements for employees. The employee(s) were
away from their normal work site for a business purpose but the
meal itself was not a "business purpose meal" or there was no
receipt and therefore needs to be paid through payroll as taxable
income.
Vernice Takumi $4 . 60
Barry Stock $6 . 00
SCI/G2
CITY OF SHAKOPEE
EXPENSES BY DEPARTMENT
CURRENT YEAR
ANNUAL MONTH
TO PERCENT YTD BUDGET
DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED BUDGET PERCENT
0 0 0 0 0.00 0
00 N/A
11 MAYOR & COUNCIL 69,140 2,728 17,137 25 23,046.44
33
12 CITY ADMINISTRATOR 252,920 13,180 70,599 28 84,306.20 33
13 CITY CLERK 112,370 6,699 30,586 27 37,456.44 33
15 FINANCE 267,370 14,883 57,691 22 89,122.84 33
16 LEGAL COUNSEL
137,580 7,529 34,342 25 45,859.44 33
17 PLANNING 293,510 12,105 59,382 20 97,836.08 33
18 GENERAL GOVERNMENT BUILDINGS 114,160 10,115 31,884 28 38,052.72 33
31 POLICE 1,307,140 86,581 460,055 35 435,712.56 33
32 FIRE 805,820 25,248 47,898 6 268,606.24 33
33 INSPECTION-BLDG-PLMBG-HTG 128,780 9,998 39,308 31 42,926.12 33
41 ENGINEERING 332,280 17,130 69,237 21 110,759.48 33
42 STREET MAINTENANCE 683,896 46,673 152,918 22 227,964.24 33
44 SHOP 148,120 4,288 36,303 25 49,372.84 33
46 PARK MAINTENANCE 315,940 14,090 53,716 17 105,312.12 33
48 REFUSE COLLECTION 513,550 40,086 120,302 23 171,183.00 33
61 POOL 150,300 699 4,809 3 50,099.60 33
64 RECREATION 198,540 12,111 55,150 28 66,179.72 33
91 UNALLOCATED 144,480 13,180 19,122 13 48,159.96 33
TOTAL GENERAL FUND 5,975,896 337,323 1,360,439 23 1,991,956.04 33
17 PLANNING 360,860 7,343 64,299 18 120,286.32 33
TOTAL TRANSIT 360,860 7,343 64,299 18 120,286.32 33
12 CITY ADMINISTRATOR 64,870 6,727 12,373 19 21,622.96 33
TOTAL HRA 64,870 6,727 12,373 19 21,622.96 33
00 N/A 889,400 0 0 0 296,466.64 33
TOTAL CAPITAL EQUIP REVOLVING FUND 889,400 0 0 0 296,466.64 33
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r
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Police Holiday Pay Buy Back - Resolution No. 3787
DATE: April 28, 1993
Introduction
Resolution No. 3787 is presented to Council pursuant to its action of April
20, 1993. The resolution amends the Personnel Policy to allow police officers
and sergeants to convert up to 40 hours of holiday pay to compensatory time and
carry it over into the following year.
Background
The payroll system does not keep track of a balance of holiday pay similar
to the way it keeps track of vacation, sick or compensatory time. Allowing
officers to carry forward holiday pay would entail manual processing to track it.
The recommendation is to convert the holiday carry forward into compensatory
time on an hour for hour basis - not time and one half. Compensatory time is
already carried as a balance in the payroll system and there are already
provisions in the Personnel Policy for an extra amount of compensatory time (on
top of the normal cap of 40 hours) to be carried forward and used up within the
first 120 days of the year. The officer would have to request the carry forward
and the Police Chief and the City Administrator's approval is required. The
carry forward would be processed as of the last payroll of the year.
It should be noted that any hours carried forward or converted would then
probably be compensated at a higher rate of pay because there is usually a pay
raise for the new year.
Alternatives
1. Adopt resolution no. 3787.
2. Amend resolution no. 3787 and adopt.
3. Do not adopt resolution no. 3787.
Recommendation
Council has acted to approve the adjustment of policy to allow carry forward
of police holiday time. The best way to accomplish this is to amend the
personnel policy to allow the conversion of holiday time to compensatory time at
the end of the year.
Action
Offer Resolution No. 3787 A Resolution Amending Resolution No. 1571 Adopting
A Personnel Policy For The City Of Shakopee, and move its adoption.
overtime is paid for work performed in excess of 40 hours per week according
to regulations as set forth by the Fair Labor Standards Act.
Subdivision 4. Overtime
Employees to whom the Fair Labor Standards Act applies shall be compensated
for overtime at rates of one and one-half the regular rate of pay for work
their supervisor requires them to undertake in excess of 40 hours per week.
The compensation shall be in cash at time and one-half or in comp time at time
and one-half with the employee making the choice. The employer (City
Administrator) has the option of overriding the employee's choice for overtime
compensation in the form of cash and requiring compensatory time off.
Subdivision 5. Accumulated Compensatory Time
Accumulated compensatory time can be taken with the department head's approval
during the pay period or during a future pay period as compensatory time. A
maximum of 40 hours of compensatory time can be accumulated. After a maximum
of 40 hours, any hours the employee is required to work overtime must be paid
in cash, unless additional comp time is approved by the City Administrator.
The City Administrator has the authority to approve additional compensatory
time accumulation when unusual work loads occur. The employee must reduce the
comp time balance down to 40 hours or less within 120 days of earning the
excess time.
Accumulated compensatory time cannot be taken as cash at a later date except
upon termination.
Verification that the accumulated compensatory time recorded on the payroll
check stub is correct is the responsibility of each employee. Any
discrepancies are to be brought to the attention of the Senior Accounting
Clerk within one week from the receipt of the pay check. The official
compensatory time records will be the Finance Department's records.
Unofficial records kept by department heads cannot be used to question the
official records after the one week verification period.
SECTION 7. WORK HOURS:
Subdivision 1. Work Hours
Work schedules for personnel shall be established by the appropriate
department head, with the approval of the City Administrator. The regular
work week for employees is five eight-hour working days, in addition to a
lunch period, Monday through Friday, except as otherwise established by the
department head, in accordance with the needs of the department.
Subdivision 2. Emergency Closing of City Facilities
Emergency is defined as circumstances which pose a threat to the safety of
employees and public patrons or circumstances which prohibit the normal use of
the City's facilities.
9
Resolution Number 3787
A Resolution Amending Resolution No. 1571
Adopting A Personnel Policy For The City Of Shakopee
WHEREAS, the City of Shakopee has previously adopted Resolution No. 1571
which established a personnel policy
WHEREAS, the City Council now desires to change certain provisions of said
policy,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shakopee,
Minnesota, that Section 6, Subd. 5. is hereby amended to include the following;
Police officers and sergeants may request by November 1st of each
year, that unused holiday time be converted into compensatory time as of
the last payroll of the year. The approval of the Police Chief and the
City Administrator is required. The maximum that may be converted is 40
hours and the employee must reduce the compensatory time balance down to
40 hours or less within 120 days (by April 30) .
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1993.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form.
City Attorney
C NrIS e.‘i 111
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
a 304
SUBJECT: Downtown Streetscape, Phase II
DATE: April 27, 1993
INTRODUCTION:
Staff is requesting authorization to prepare a feasibility report on the Downtown Streetscape,
Phase II Project.
BACKGROUND:
Phase II of the Downtown Streetscape Project consists of constructing 1st Avenue between
Holmes Street and Sommerville Street. This project has tentatively been identified in the 5 year
CIP for construction in 1994. Mn/DOT is currently on schedule for completing the T.H. 169
Bridge and Minibypass Project by November of 1994 with a final completion of July of 1994.
If the City Council wishes to complete Phase II of the Downtown Streetscape in 1994, staff
should commence the preparation of a feasibility report now so that the public hearings can be
held this fall and the design started early on in anticipation of 1994 construction.
Attached is a resolution which orders the feasibility report prepared for this project for City
Council consideration. The feasibility report would address the project costs,the funding sources,
and the proposed assessments to the downtown businesses.
ACTION REQUESTED:
Offer Resolution No. 3788, A Resolution Ordering the Preparation of a Report on an
Improvement to Downtown Streetscape Project - Phase II, Project No. 1993-12 and move its
adoption.
DEH/pmp
MEM3788
RESOLUTION NO. 3788
A Resolution Ordering The Preparation Of A
Report On An Improvement To
Downtown Streetscape Project - Phase II
Project No. 1993-12
WHEREAS, it is proposed to improve 1st Avenue, between Holmes Street and
Sommerville Street by complete street reconstruction and to assess the benefitted property
for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes,
Chapter 429.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to David E.
Hutton, Public Works Director for study and that he is instructed to report to the Council
with all convenient speed advising the Council in a preliminary way as to whether the
proposed improvement is feasible and as to whether it should best be made as proposed or
in connection with some other improvement, and the estimated cost of the improvement as
recommended.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1993.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form:
City Attorney
#. 1L1
c,
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: G.O. Tax Increment Refunding Bonds, Series 1993A -
Resolution No. 3794
DATE: April 30, 1993
A representative from Springsted will be present at the May 4 , 1993
City Council meeting to report on the refunding bond issues .
RECOMMENDED ACTION:
Offer Resolution No. 3794, A Resolution Authorizing Issuance and
Sale of $ General Obligation Tax Increment Refunding
Bonds, Series 1993A and move its adoption.
•
04.30:93 14:22 F.A . 612 223 3002 SFRIN STED INC. 01002. 006
SPPiNN" S f•' f:
•
April ;993
Mr. Dennis Kraft, Administrator
Shakopee City
12_ .'Y..Itr is me$
SSriakopo(i, MN 55372
Sewn C.Dmce:.tve Bored Sale Date for
General Obigatior 1 Tax ;r{crement Refunding Bonds, Series 1993A
Dear Mr Kizer
We review periodically the Ci`.'y''S outstanding debt for refunding caridiaatcs wan the ovjec1 v
of reducing interest costs ''he tax-exempt market is now at very low ievels and our recent
review ind'c.ated two ssues to be potential refunding candidates. the City's General Obligation,
Tax lncreme-,t Bonds of 1989A and 19898. Given current interest rates, we estimate interest
cost reduction=s of approximately $200,000 over the period 1996 through 2003
At this time 'Vat request The Council schedule a special meeting on June 9, 1993 to consider
competitive bids on the refunding of these issues. We ask for this special meeting because of
the number of cthe' :compe irg bond sales already scheduled in Minnesota ano Wisconsin.
This date or.?se,1ly wouid seek to avoid undue crowC'ng of your sale with other potential
sales. W bel,in.,e a short meeting at 5:00 or 6:00 P.M. would be sufficient. We will
be prN:l:rg the City w'th ,ii repot on these issues in the near future.
Please fe•,i to contact us it we can be of any iurthc;r assistance,
Respactiully.
- .;
David N PvlacG+iiivray
Executive :'.c e Pre(•ident
rfa rrii c
'Saint Faui Cit'=c3
Enclosures
04/30/93 1.1:23 FAX 612 923 3002 SFRIYGSTED INC. Z003-'006
City of Shakopee, Minnesota
G.O. Refunding Bonds, Series 1993
!Full Crossover Advance Refunding of
1G.O. Tax Increment Bonds, Series 19898
tEven Annual Savings Structure
;Issuer Funds Required: $0.00
rDate.r..._of Bonds:�___ ---- ---- .. 07/01193
;
Delivery Date: 07/0!/93
'Refunded Call Date: 02101/95
1.1st Callable Date: 02101/96
rcomparison: Refunded Refunding
,Fr ncipal: I 1 ,175,000 1;220,000
;Band Years: 7,555A2 7,691.67
;Avg. Maturity: 1 6.430 6.305
�
{NIC: 6.865 ��1 4:464%i
&t Net Savings:
IPAgrsent Value Savings: 75215.59
A % of R.V. Ref. Int.: ---.._ 23.4fi
0/01
Prepared; 04/23133
By SPRINGSTED Incorporated
04.30.93 14:23 FAX 612 223 3002 SPRI\C:STEI> INC. Z004/006
:ity of Shakopee, Minnesota Prepared: 04/23/93
;.p. Refunding Bonds, Series 1993 By SPRINGSTED Incorporated
annual Savings Analysis
Schedule E
Non-Refunded Refunding Total New Existing Savings
Date Debt Service Debt Service Debt Service Debt Service or (Loss
(1) (2) (3) (4) (5)
6)
08/01/93
02/01/94 237, 552. 50 237, 552 . 50 237, 552 . 50
08/01/94
02/01/95 234 , 615 . 00 234, 615 . 00 234, 615 .00
08/01/95
02/01/96 220 , 820 . 00 220, 820 . 00 236, 295 . 00 15 , 475 . 00
08/01/96
02/01/97 220 , 460 .00 220, 460 . 00 237, 195 . 00 16, 735 . 00
08/01/97 ^-
12
02/01/98 224 . 520 . 0C 224, 520 . 00 237, 295. 00 , 775 . 00
08/01/98
02/01/99 222 , 782 . 50 222 , 782 . 50 236, 575. 00 13 , 792 . 50
08/01/99
02/01/2000 220 , 492 . 50 220 , 492 . 50 235, 100 . 00 14 , 607 . 50
08/01/2000 •
02/01/2001 217, 630 .00 217 , 630 . 00 232, 860 .00 15, 230 .00
08/01/2001
02/01/2002 219, 175 .00 219, 175 . 00 234, 750 .00 15 , 575 . 00
08/01/2002
02/01/2003 23.9, 975 .00 219, 975 . 00 235, 400 . 00 15 , 425 .00
Totals 472, 167 .50 1 , 765, 855 .00 2 , 238, 022 . 50 2, 357, 637 . 50 119, 615 . 00
Present Value Rate. . . : 4 .29916% Excess Proceeds
25.56
Present Value Savings: 94, 268.34 Funds to Sinking Fund: 119, 644 . 5E
As % of P .V. Ref . Int: 24 .49% Total Net Savings
04/.30/93 14:2-1 FAX 612 223 3002 SPRIYGSTED INC. l ',005/006
City of Shakopee, Minnesota
G.O. Refunding Bonds, Series 1993
F—u Crossover Advance Refunding of
!G.O. Tax increment Bonds, Series 1989A
kEven Annual Savings Structure
�'00
!Issuer Funds Required: _ ._
Date of Bonds: 07/01/93 1
;Delivery Date; 07/01/931
;Refunded Call Date: 02/01/95
1stCaUab2 _ate: 02101/96
Comparison: ~�_ Refunded efunding
i 1,415 00 i 1 ,465,000
'Principal:
Bond Years: 9,075.42 ' 9,199.58 ,
!Avg. Maturity: i 6.414 6.280
NC: l _. 8640/ui 4.460%1
'r___________—_______—________—,
ota! Net Savings: _�__ �— 119,640.W
present Value Savings: 94,26834
Q4.49
LAS % of P.V. Ref. Int.:- _._ __.�--.--
PrePar9d: 04/23/93
By SPRINGSTED Incorporated
04%30.93 14:25 FAX 612 223 3002 SPRINGSTED INC. 2006/006
ity of Shakopee , Minnesota Prepared: 04/23/93
.0. Refunding Bonds, Series 1993 By SPRINGSTED Incorporated
nnual Savings Analysis
Schedule E
N Refunding Total New Existing Savings
.�c.. .�Z��..l_:l�e�
Date Debt Service Debt Service Debt Service Debt Service or (Loss)
(1) (2) ;3) (4) (5) (6)
08/01/93i
02/01/94 198 ; 68: . ;,C 198, 682 .50 198, 682 .50
08/01/94 197, 015 .00 197, 0:!.5 . 0002/01/95 197 . �.:1E . 7C
08/01/95
02/01/96 180, 707 . 50 130 , 707 . 50 194, 975 .00 14 ; 267 . 50
08/01/96 ,1 , 14" . 5Q
02/01/97 186 , 3:=2 . 50 186, 352 .50 197, 500 . 00
08/01/97 181, 312 . 50 194, 25A . 00 1 , 3 . 50
02/01/98 18_, 3'12 . 50
08/01/98
02/01/99 135 , 922 . 50 185, 922 . 50 195, 540 . 00 9 , 617 . 50
08/01/9996, Q90 . G0 11 , 242 . 50
02/01/2000 184, 847 . 50 184 , 847 .50 i
08/01/2000 ^, � 2 , o30 . Ot'
02/01/2001 183 , 260 .00 183, 260 .00 195, 890 . 00 y
08/01/2001
02/01/2002 181, 140 .00 181 , 140 .00 194, 950 . 00 13 , 710 . 00
08/01/2002 r197, 950 .00 9 , 400 • C'0
02/01/2003 188 , 550 . 00 188, 550 .00
Totals 395 , 697 . 50 1, 472, 092 . 50 1, 867, 790.00 1, 962, 742 .50 94 , 952 . 50
Present Value Rate . . . ; 4 . 30341%
Excess Proceeds 14
Present Value Savings : 75,215.59 Funds to Sinking Fund: g4, 967 . 3t
ti _c n ,r tiof Tnr . 23 .46% Total Net Savings
4:t is b,
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Tahpah Park Concession Stand Project - Change Order #1
DATE: May 4, 1993
INTRODUCTION:
On April 20, 1993 the Shakopee City Council authorized the
appropriate City officials to enter in to an agreement with
Kuechle Construction in the amount of $81, 425 . 00 for the Tahpah
Park Concession Stand Improvement Project . Staff would like
Council to consider approving change order #1 in the amount of
$3 , 590 . 00 for additional work to be performed by the contractor at
the request of the City.
BACKGROUND:
In a preconstruction meeting with the contractor late last week,
the plan footing and foundation details were discussed. At that
time it was determined that the proposed pier footing system was
deficient . The building official is strongly recommending that the
plan be changed to accommodate a conventional footing and
foundation system. This type of footing system will match the
system utilized in the original building construction.
Furthermore, the proposed footing system will assure the stability
of the new building as it ties into the existing structure. The
cost to complete the quote received by the contractor to complete
the aforementioned change order equated to $3 , 590 . 00 . Staff
believes that the quote is in line with current construction
estimates . Therefore, staff is requesting Council approval of
change order #1 to the Tahpah Park Concession Stand Improvement
Project in the amount of $3 , 590 . 00 .
The total project budget for the Tahpah Park Concession Stand
Improvement Project was $100, 000 . With the proposed change order
the project is still within the overall budget amount .
ALTERNATIVES:
1 . Move to approve change order #1 to the Tahpah Park Concession
Stand Improvement Project in the amount of $3 , 590 . 00 .
2 . Do not approve change order #l .
STAFF RECOMMENDATION:
Staff recommends alternative #1 .
ACTION REQUESTED:
Move to approve change order #1 to the Tahpah Park Concession Stand
Improvement Project in the amount of $3 , 590 . 00 .