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04/06/1993
MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: April 2, 1993 1 . Attached are the April 8, 1993 agendas for the Planning Commission and Board of Adjustment & Appeals meetings. 2 . Attached are the March 18th minutes of the Planning Commission meeting. 3 . Attached is a Public Notice for a Permit for Construction and Operation of a Petroleum Contaminated Soil Land Treatment Facility from the Minnesota Pollution Control Agency. 4 . Attached is a memo from Sheriff Nevin and Lt . Al DuBois regarding the 800 Mhz Regional Radio System. 5 . Attached is correspondence from the Assistant City Administrator to Mr. Perusich regarding the government access channel broadcast training opportunities . 6 . Attached is the April Business Update from City Hall . 7 . Attached is the April calendar of Upcoming Meetings . 8 . Attached is the 1992 Community Development Commission Annual Report . 9 . Attached are the March 17, 1993 minutes of the Community Development Commission meeting. 10 . Attached are the March 17, 1993 minutes of the Energy and Transportation Committee meeting. 11 . Attached are the August 26 , 1992, September 3 , 1992 and February 11, 1993 minutes of the Shakopee Police Civil Service Commission meetings . 12 . The City has received an application for Exemption from Lawful Gambling License from St . Mark' s for July 24th and 25th, and from St . Mary' s for June 26th and 27th. These applicants do meet the requirements of the City Code . Unless Council objects, their exemption license will be granted by the Gambling Control Board within 30 days from March 12th and March 22nd respectively. 13 . Attached is the Police Newsletter for Council review. 14 . Attached is the 1992 Annual Report from the Public Works Department . 15 . Attached is the Engineering Status Update . 16 . Attached is a Pull Tab Summary from the Baseball/Softball Association indicating donations to the four youth organizations from 1987 until December, 1992 . 17 . Attached is the Fire Department 1993 First Quarter Newsletter. 18 . Attached is a memo from the Public Works Director regarding wood chips . 19 . Attached is a memo from the Assistant City Administrator regarding the placement of a chain gate at the Eagle Creek Thrift Shop. 20 . Attached is a correspondence from Certainteed regarding the odor mitigation efforts they are pursuing. 21 . Attached is a letter from Mr. Philip Garbe to Mayor Laurent regarding a refuse and junk car problem. A letter from the Assistant City Administrator to Mr. Garbe has also been attached. 22 . Attached is the Building Report for March. 23 . Attached is a letter from the City Clerk to the Baseball/Softball Association President regarding their discontinuing selling pull-tabs at Cheers. - 1 TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN April 8 , 1993 Chairperson William Mars Presiding 1 . Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of March 4 , 1993 , Meeting Minutes 4 . Recognition by Board of Adjustment and Appeals of Interested Citizens. 5 . Variance: To continue discussion on an application for a variance to the regulations regarding acceptable building materials at 800 West First Ave. Applicant: Rahr Malting Co. Action: Resolution No. 654 6 . 7 : 40 P.M. PUBLIC HEARING: To consider an application for a variance to the number of parking stalls required for a restaurant operation at 837 E. 1st Ave. Applicant: Kentucky Fried Chicken Action: Resolution No. 655 7 . Other Business a. b. 8 . Adjourn NOTE TO THE B.O.A.A. MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. TENTATIVE AGENDA PLANNING COMMISSION Adjourned Regular Session Shakopee, MN April 8 , 1993 Chairperson Terry Joos Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of the March 25, 1993 , Meeting Minutes 4 . Recognition by Planning Commission of Interested Citizens. 5 . Annual Reviews: A. NBZ - Conditional Use Permit and Mineral Extraction and Land Rehabilitation Permit. 6 . 7 : 50 P.M. PUBLIC HEARING CONTINUED: To Consider an amendment to the Stonebrooke planned unit development and the preliminary plat of Stonebrooke 2nd Addition, located south of CR 78 , east of CR 79 and west of Timber Trails Addition. Applicant: Laurent Builders 7 . 8 : 00 P.M. PUBLIC HEARING: To consider an application for a conditional use permit to operate a Class II Restaurant at 837 E. 1st Ave. Applicant: Kentucky Fried Chicken Action: Resolution No. 656 8 . 8 : 10 P.M. PUBLIC HEARING: To consider the preliminary planned unit development of Westridge Bay Estates II , located along the southeast edge of O'Dowd Lake and north of CR 14 . Applicant: Westridge Bay Company 9 . 8 : 20 P.M. PUBLIC HEARING: To consider a conditional use permit to allow a structure in excess of the required maximum 45 feet height limitation on a property located on the southwest corner of Valley Park Dr. and Valley Industrial Blvd. S. Applicant: Cellular One Action: Resolution No. 657 10. Zoning Advisory Committee 11. Other Business A. B. 12 . Adjourn Lindberg S. Ekola City Planner NOTE TO PLANNING MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting at 445-3650. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. OFFICIAL PROCEEDINGS OF THE SHAKOPEE PLANNING COMMISSION Regular Session Shakopee, Minnesota March 25, 1993 MEMBERS PRESENT: Madigan, Kelly, Mars, Joos, Spurrier MEMBERS ABSENT: Christensen, Zak STAFF PRESENT: Lindberg Ekola, City Planner Terrie Sandbeck, Assistant Planner Nancy Deziel, Recording Secretary I. ROLL CALL Chrmn. Joos called the meeting to order at 7: 30 p.m. The roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was amended to change the order from the public hearing first and the final plat second, to the final plat first and the public hearing second. The amended agenda was approved. III. APPROVAL OF THE MARCH 4, 1993 MEETING MINUTES The minutes were approved as presented. IV. RECOGNITION OF INTERESTED CITIZENS Chrmn. Joos recognized anyone in the audience wishing to speak on any item not on the agenda. V. FINAL PLAT: TO CONSIDER THE FINAL PLAT OF PRAIRIE ESTATES 3RD ADDITION, LOCATED NORTH OF VIERLING DRIVE AND SOUTH OF 11TH AVENUE. The Assistant Planner stated that Vierling Partnership has submitted an Application for Final Plat Approval for Prairie Estates 3rd Addition. The proposed development is located west of CR 17 and south of Prairie Estates 2nd Addition. The area is zoned R-2, Urban Residential. This is the third phase of the development and it contains 14 lots and one outlot on approximately 6 acres. The Upper Valley Drainageway is located adjacent to the southerly boundary of this plat. The Preliminary Plat showed Prairie Lane crossing the drainageway and providing access to Vierling Drive. The developer has discussed the possibility of not constructing this proposed crossing with staff, and constructing a cul-de-sac to terminate Prairie Lane instead. Staff is recommending a condition requiring the construction of this proposed crossing with the next addition due to the Minutes of the Page- 2 Shakopee Planning Commission March 25,1993 high number of cul-de-sacs and the limited number of crossings in the area. She stated the proposed street alignment for Prairie Lane has been shifted slightly westward on the proposed final plat from the preliminary plat. The shifting of the street westward will allow Outlot C south of the Upper Valley Drainageway to be more readily developed for the mid-density uses which it is planned for. The cul-de-sac street (Schooner Court) would not be constructed with this proposed street shift. A row of twin homes is planned to be constructed on the west side of the future local street. She stated that staff is recommending approval of the Final Plat of Prairie Estates 3rd Addition, subject to the nine conditions discussed in the staff report. The action requested is to offer a motion recommending to the City Council the approval of Prairie Estates 3rd Addition, subject to conditions, and move its approval. Chrmn. Joos asked if there were any questions of staff from the Commissioners. There were none. Chrmn. Joos asked the applicant or their representative to come forward and address the Commission. Gloria Vierling, 1461 CR 79, stated that she did not have any comments at that time, but would respond to questions. Chrmn. Joos asked if there were any questions for Ms. Vierling. There were none. Motion: Comm. Madigan/Mars moved to recommend to the City Council approval of Prairie Estates 3rd Addition, subject to conditions, and move its approval. Comm. Spurrier asked if they were forgoing the crossing. The City Planner stated that at this point in time the crossing will not be constructed with the plat but instead a temporary cul-de-sac will be constructed before the crossing. The crossing will be constructed with the development of the outlots to the south. Comm. Spurrier asked what easements cover the temporary cul- de-sac and if a temporary easement that covers part of the cul-de-sac is part of the condition. The City Planner stated that they have in the past accepted a separate document for a temporary easement turnaround. Motion: Comm. Spurrier/Mars moved to amend recommended Condition No. 8 of the motion to include a temporary easement Minutes of the Page- 3 Shakopee Planning Commission March 25, 1993 sufficient to provide an area to construct a temporary cul-de- sac. Chrmn. Joos stated they would vote on the amendment first. Vote: Motion carried unanimously. Chrmn. Joos asked if there was any further discussion on the main motion. There was none. Vote: Motion carried unanimously. Ms. Vierling stated that she did speak with her engineer, Bill Engelhardt, and he has the drawings ready for the temporary easement and has already talked with the City Engineer. VI. PUBLIC HEARING: TO CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN REGARDING PROPOSED CHANGES TO THE 2010 LAND USE PLAN. Chrmn. Joos opened the public hearing to consider an amendment to the Comprehensive Plan regarding proposed changes to the 2010 Land Use Plan. The City Planner stated that before them tonight is a look at the Land Use Plan for the City of Shakopee. He stated that Shakopee is a growing community and is likely going to experience more rapid growth in the future. To prepare for the future growth, the City is preparing several planning efforts, as the Planning Commission is well aware of. Two of those efforts, the East Shakopee Transportation Study and The Comprehensive Sewer Plan, require that a revised Land Use Plan be developed. The time frames for those studies is a much longer and broader time frame than was considered in the 20 year Comprehensive Plan. With that in mind, some major policy decisions from a Land Use perspective are needed to guide the planning efforts and would also be intended to guide the growth of the community in the future. To help provide some background for the discussion, three alternative Land Use Plans have been prepared to help frame the discussion for the major land use issues within the City. The source for Alternative No. 1 comes from the Comprehensive Land Use Plan that BRW developed in 1988 and 1990. The Land Use Plan was reviewed by the Planning Commission with the City Council or Committee Of The Whole in a series of meetings. This alternative assumes a west to east type of a growth pattern. • Minutes of the Page- 4 Shakopee Planning Commission March 25, 1993 Alternative No. 2 , meanwhile, assumes an east to west growth pattern. It's trying to recognize development pressures that are coming from the eastern part of Scott County, starting from 35W through the City of Burnsville and Savage, and now into Shakopee. Alternative No. 3 would assume a shared growth concept. In other words, the growth patterns of both east to west and west to east. The City Planner stated that those are the three basic alternatives that they want to present to the Planning Commission. He stated they have three purposes for tonight's meeting. One would be to hear from the public on the major land use policy issues. Two, to review and discuss the three alternatives before the Commission. And the third would be to identify any additional information that would be needed. At some point in time a recommendation from the Planning Commission will be needed in order to allow those two studies to continue. It's important that the base information of land use is provided for the Sewer Plan and for the Transportation Study in order for the appropriate sizing of roadways and sewer utility facilities. It's important to have a base in terms of what that future land use would be. The City Planner reminded everyone of the maps located on the wall and asked them to feel free to use those as a resource. Chrmn. Joos stated that he would like to have some discussion on the alternatives from the Commissioners and also from the public, and then do the review of what is going on. Chrmn. Joos stated that if anyone has a preference for one of the three alternatives to let that preference be known and they will keep a running total of what the input is on those issues. Discussion was held on whether the Metropolitan Council would have any input. Chrmn. Joos stated he thinks it would be appropriate for a member of the Metropolitan Council to be present and hoped a representative would be present at meetings in the future. Comm. Mars asked the City Planner how he viewed the growth. He questioned whether he thinks it is going more east-west or west-east. The City Planner stated that historically Shakopee has had a west to east type of growth pattern. He stated that as they become part of the developing metropolitan area, development pressure from the east to west will continue to increase. Minutes of the PaP - 5 Shakopee Planning Commission March 25,1993 It's something the City needs to recognize. He stated that with construction of the major transportation projects, there will be a tremendous amount of traffic coming across the river bridge. That area will become a major entry point into the City of Shakopee and it needs to be closely looked at. Chrmn. Joos asked the City Planner what he sees possible for expansion as far as what would be allowed by the Metropolitan Council up to the year 2010 or even the year 2000. The City Planner stated the most current effort to address in terms of acreages and where those land uses should occur by acreage took place with the Comprehensive Plan that was recently reviewed by the Planning Commission and approved by the City Council, but stopped at the Metropolitan Council level. In that plan, they projected for the next 20 years a growth of 1, 550 acres approximately of commercial, industrial, and residential land uses in the City. The City Planner referred to the Land Use Plan prepared by BRW. He stated that if your looking to try to understand how much land growth will be needed for a 20 year time frame, a majority of the growth would happen at the CR 17 interchange and at the CR 83 interchange in terms of commercial development, business parks, and building north of the bypass. The areas that are filling up would be the areas around CR 17, CR 83 , and again out to the existing city limits on the east side. That is where the 1, 550 acres of growth is envisioned to occur over the next 20 years, as projected by BRW. Chrmn. Joos asked the City Planner what kind of development he sees to the west. The City Planner stated that the lands west of CR 79 and south of the bypass are in two townships. That area was not included with that Comprehensive Plan. He stated that may be something that the City needs to look at for a future window of growth for a 20 to 40 year time frame. Chrmn. Joos stated that as he understands it, there are annexation talks of the areas that are north of the bypass. The City Planner stated that is correct. Chrmn. Joos asked what type of Land Use Plan they are looking for in those areas that haven't been addressed in their previous plan. The City Planner stated that he did not bring the Urban Land Use Plan but that plan shows those areas being developed for single family land uses and becoming a part of the City of Shakopee by the mid 1990's. He stated it is addressed, but he Minutes of the Page- 6 Shakopee Planning Commission March 25, 1993 did not have the appropriate drawing with him at the present time. Chrmn. Joos asked if there were any other questions or comments on any of the alternatives. Comm. Spurrier asked how the City Planner would frame the CR 18 ramp issue. The City Planner stated that there is a shoulder of rural service area in the City of Shakopee. The area south of the bypass you can consider that shoulder of rural service area. To try to provide for the regional transportation needs, various government entities identified a need for another bridge crossing to improve what was in a very poor state of conditions crossing the river, the existing Bloomington Ferry Bridge. It has been a plan for a long period of time to have some sort of improved connection up to 494 and the City of Bloomington and Eden Prairie boundary to get better access across the river. To 35W there are limitations for traffic access points. As the metropolitan area has grown, there's a need for further river crossings and that has been studied at the state level and regional level. The City Planner stated that in order to provide better regional transportation access, they have this highway cutting through the rural service area and that becomes a major policy conflict with the Metropolitan Council. He stated his discussion to this point has been to try to frame where they are at. He stated there are a couple of alternatives that can be looked at. When you have this urban level of traffic coming through a rural area, there are problems that are inconsistent with the Metropolitan Council's policies and the City's policies. With traffic, there becomes pressure for development and it's that land use transportation correlation. Which comes first? The transportation system or the land use? Some of the land uses in Prior Lake that need better access have been there for 10, 20 years and continue to grow. The transportation system is now being constructed. The traffic volumes will continue to increase. What should happen at the interchange area? The City Planner stated he thinks it's already a foregone conclusion. Obviously the bridge is under construction. The construction plans for CR 18 and the ramps are under construction. This area is in transition. We're getting pressures from the north and from the east and coming out into this area. And so, what should happen in that area? The Planning Commission has to look at the existing fabric of the City and what type of development should go where and at what locations. Minutes of the Page 7 Shakopee Planning Commission March 25, 1993 He stated that through the City of Shakopee there are two major roadways running east and west. Existing TH 101, TH 169 corridor, and the future bypass. Those provide very good access through the northern part of Scott County and through the City of Shakopee. To provide north/south access we have a series of other roads, CR 18 , CR 83 , CR 17, CR 15, and TH 169. There are some less traveled roads, CR 79 and CR 77, but basically these north, south roadways are going to take that traffic off those two major roadways and bring it to the north or to the south. And each one has over the past 10, 15, 20 years developed its own character. For example, at the future interchange of the bypass and CR 83 , there is the race track to the north and the west. You have the Canterbury Inn Hotel. There is a large industrial park. It has industrial and entertainment types of characteristics. If you go to CR 17, in the past two years the City has provided for St. Francis to relocate. The City has made major policy decisions to relocate the St. Francis Hospital to a 60 acre parcel. That relocation provides for a large institutional facility that can complement the existing urban residential area that has grown out along CR 17 . So there is this urban residential, community-commercial, and regional-institutional kind of intersection which is much different in character than CR 83 . The TH 169 interchange has the entryway on the west and the shopping center on the west side. And CR 18 , it's basically an area that has a new horizon and it has a very strong regional transportation system provided for it. So possibly there could become some sort of a regional-commercial entity taking place out in that area complemented with residential uses off of Dean Lake. What we're trying to say is that these north/south roadways have characters based on the way they developed in the past. Anything in terms of land use or any policies should try to complement and enhance those since those systems are already in place. Chrmn. Joos asked if there were any other comments or questions from the Commissioners. There were none. Chrmn. Joos reminded everyone it was a public hearing and asked anyone in the audience wishing to speak to the issue to step forward. Bob Morehouse, Watertown, MN, stated that he was one of several members of the Shakopee 500 Partnership.sHer stated ted that with him was Mr. Paul Napper, also Shakopee 500 Partnership; their attorney, Mr. Bruce Malkerson; and their planners from the firm of RLK, Mr. Dick Koppy and Mr. John Dietrich. Mr. Morehouse stated that they acquired the property known as the Hanson Ranch. He stated the property totals some 535 acres and is presently zoned industrial . He stated that they believe the property to be Minutes of the page- 8 Shakopee Planning Commission March 25, 1993 the most strategically located parcel anywhere in the metropolitan area. He stated that after many years of getting by with inadequate bridge facilities, Shakopee is finally going to have the benefits of a two hundred million dollar road and bridge system which is already under construction. He stated that their Shakopee 500 property is immediately contiguous to the very focal point of the entire new transportation system, which in effect creates a new front door to Shakopee on its easterly side and opens up many exciting possibilities. Since acquiring the property in 1991, they have been communicating frequently with planning staff and other members of the city governments as well as their neighbors. He stated that they have had a number of productive meetings and everyone envisions something special in the way of first class upscale development taking place on the property. He stated that's why they were there, to seek the Planning Commission's help. Mr. Morehouse turned the presentation over to Mr. Koppy. Mr. Dick Koppy, RLK Associates, Hopkins, MN, stated that they were representing the property owners of the Shakopee 500 and one of the Land Use Plans that the Commissioners were looking at tonight. He stated that the property owners favor Alternative No. 2 . Mr. Koppy gave a presentation and passed out copies of his presentation outline and reasons for supporting Alternative No. 2 . Chrmn. Joos asked if there were any questions of Mr. Koppy. There were none. Mr. Phil Carlson, Planner for Dahlgren, Shardlow, and Uban, Inc. , Minneapolis, stated that they have been assisting Mr. John Albinson with Valley Green Business Park for many years in various planning matters. Mr. Carlson stated that they too favor Alternative No. 2 . He stated that Valley Green owns the property to the west of Shakopee 500: The area between Dean Lake and the Shakopee 500 land. He stated that Alternative No. 2 shows that area as single family residential which is consistent with ideas that Valley Green has for that area south of the bypass. He stated that the Shakopee 500 group and Valley Green Business Park are working closely together and jointly support in concept Alternative No. 2 . Mr. Carlson went on to give a presentation outlining and supporting their reasons for favoring Alternative No. 2 . Mr. John Albinson, Valley Green Business Park, spoke in support of Alternative No. 2 . He clarified some errors regarding the staff report and maps. He gave a brief presentation while also making several clarifications of things he felt were incorrect or needed further clarification. Minutes of the PlaV- 9 Shakopee Planning Commission March 25,1993 Mr. Bruce Malkerson, 3200 Piper Jaffray Tower, Minneapolis, gave a presentation outlining and supporting Alternative No. 2 . Chrmn. Joos asked if anyone else in the audience would like to address the Commission on the present issue. There was no response. Chrmn. Joos asked if there were any comments or questions from the Commissioners. Comm. Spurrier stated that there were about six more areas that needed exploration. They need to know the impact of the proposed development in these areas. He stated that one thing at the top of his list was parks. He expressed concern over the lack of area allocated for open space and park land. He stated the second and third issues they need to address are the costs of extending police service and fire service to the areas. The fourth would be the question of how the area would be served by schools. The last two issues that he feels need to be raised relate to the character and look of Shakopee. He stated they need to look at: 1. ) will they continue to be a free standing growth center; or 2 . ) will they become a part of the metropolitan ring? There are advantages and disadvantages to both. He stated he feels it looks like they're buying into the concept of becoming another ring and they are no longer a free standing growth center. That is a very serious decision that the City has to make. He stated he would like to see some pros and cons of what that impact would be. Comm. Spurrier stated that he would also like more clarification and detail on the data in the report. He stated he would like to know where some of the areas are. He stated he thinks they need to know if Metropolitan Waste Control Commission is planning to actively market their 580 acres. He stated he would be interested in how close to the environmental impact statement is the commercial development predicted and what has occurred as the result of race track development. He stated his own view is that they may have been much too over protective of a facility that is well buffered by stables and parking lots and can provide its own environment and perhaps they don't need as much control on the RTD as earlier expected. Chrmn. Joos asked if there were any other comments or questions. There was no response. Chrmn. Joos stated that he too had a few issues that he would like to see happen. He stated he would like to see someone represented and also from thefrom akopee the MetDowntwn ropol itan Committee Council.l. He stated that he felt someone Minutes or the Page-10 Shakopee Planning Commission March 25,1993 if Comm. Christensen were present, she would speak in the words that they need to take a very hard look at the impact that this will have on the overall impact of the City of Shakopee from east to west and west to east. He stated it is their chance to decide where Shakopee is going to go from here. Comm. Spurrier wanted to add that he has concern over the access that his neighborhood has to the bypass and the access that the Shakopee Mall has to the bypass. He stated that while this is fair competition, it is direct competition with other retail centers in the community. He expressed concern over the historic issues relating to protecting the historic area of the community and what impact it might have. He stated that if they get on the train, they ought to know where it's going so that they won't be surprised when they get there. Chrmn. Joos asked if there were any more comments or questions. Chrmn. Joos asked if there had been any decision as to what the CR 21 alignment will be. The City Planner stated that there has been a study prepared at the county level by a consultant. Comm. Mars stated that he feels there should be a representative from the Boiling Springs Drive area because they moved out to the country to have bigger lots and get away from the rush of the city and now the city could be knocking on their back door. He stated that on the Shakopee 500 Plan, they're going to see a heavy concentration of commercial development adjacent to former country living homes. Also, their back yards are next to an industrial area to the north. In Alternative No. 2 they're seeing industrial to the west and they are going to lock those people in both on the west, to the north, and to the east, and that would be a concern. Comm. Mars stated they must be very careful not to divide their city. And whenever a city is faced with a new entry point, planners with vision need to study an area and look towards how it will mesh together. When one hub builds and another hub builds and when you have that combined growth, what happens in the middle? He stated that they have built the City of Shakopee with traditional growth and put the industrial on one edge. Now beyond that edge they're starting another hub. He would like to see what would happen and what their vision would be where those two hubs meet. He stated you don't want to have residential here but in this hub we' ll have industrial and we would be in an area where we will Minutes of the Page-11 Shakopee Planning Commission March 25,1993 desire buffers. Comm. Mars stated that in Alternative No. 3 , they're showing a little smaller RTD and adding some light industrial which he feels is good. He stated he would also like to hear from some of the Dean Lake residents. He stated he sees these two hubs butting and the proper planning should be done not to have any overlap or have any conflicts next to any housing or industrial and use the proper buffer zones. Chrmn. Joos asked if anyone else would like to speak to the issue. There was no response. Motion: Comm. Kelly/Madigan moved to continue the public hearing to a future date to be set to allow for additional input both from staff and members of the community on those issues. Chrmn. Joos asked Mr. Kelly if he had a date in mind. Comm. Kelly stated that both the date and notification would be some issues they should give some thought to. Chrmn. Joos asked the City Planner if he had any ideas on that. The City Planner stated that with their meeting coming up on April 8th, the preparation for that meeting would take a majority of the staff time. He stated they could probably put together a proposed time frame sometime in April 15th, 22nd, or 29th, since Thursday nights are better nights for the Commission to attend. The City Planner stated that it's going to take more like to the 22nd or 29th to give staff time to put something together. Comm. Kelly stated to the City Planner that what he would like to see some information on the projected growth rates for affected cities of Shakopee, and perhaps surrounding cities, as well as Scott County. He stated that in front of them they have some very optimistic projections. Last Friday in the Minneapolis Star, their City Administrator, the Scott County Engineer, and City Engineer from Prior Lake, said they foresee very little growth in their communities for quite a period. He stated there seems to be some discrepancy between some people who should be in the know. He would like to get some additional information on that. Comm. Mars stated he would also like to see that. Chrmn. Joos stated they need to set a date, and then get a second to Comm. Kelly's motion. Minutes of the Page-12 Shakopee Planning Commission March 25,1993 Chrmn. Joos asked if the 22nd would be all right with everybody. Chrmn. Joos stated that would be the date for Comm. Kelly's motion. Chrmn. Joos asked if there was any further discussion. Comm. Mars stated that in regard to the two hubs and how to blend, he thinks in reference to the Shakopee 500 partnership people, they have laid out maps as in the packet by staff that are trying to show some vision for a bigger area. He stated he knows that they only own this land but from a developer standpoint he thinks it would be helpful to show their ideas. Chrmn. Joos asked if there was any further discussion. There was none. Vote: Motion carried unanimously. Chrmn. Joos stated the public hearing is continued until April 22nd. Motion: Comm. Madigan moved to adjourn. VII. ADJOURNMENT The meeting adjourned at 9 : 07 p.m. 443 PUBLIC NOTICE FOR A PERMIT FOR CONSTRUCTION AND OPERATION OF A PETROLEUM CONTAMINATED SOIL LAND TREATMENT FACILITY Minn. Rules chs. 7000 and 7001 require that public notice be prepared and issued by: Minnesota Pollution Control Agency Ground Water and Solid Waste Division 520 Lafayette Road St. Paul, Minnesota 55155-4194 Public Notice No: Public Notice Issued By: 93-TS-001 March 16, 1993 Names and Addresses of Applicants: Name and Location of Facility: Mr. David and Ms. Colleen Ronnei Land Farms, Inc. Land Farms, Inc. SW 1/4 of the SE 1/4 of Section 11 7313 Franklin Circle East Township 115 North Eden Prairie, Minnesota 55346 Range 23 West Jackson Township Mr. Larry and Mr. Norbert Theis Scott County 12226 Marystown Road Shakopee, Minnesota 55379 NOTICE: The above-named applicant has applied for a permit to construct and operate a land treatment facility in Minnesota. If the facility proposed in the application can be approved, a permit may be issued by the Minnesota Pollution Control Agency for a term of approximately five years. At least 180 calendar days prior to expiration, the applicant must submit a new application for reissuance of the expiring permit. DESCRIPTION OF THE PROPOSED FACILITY: The proposed facility will be used only for the land treatment of petroleum contaminated soil as approved by the MPCA. No other wastes will be managed at the proposed facility. Petroleum contaminated soil will be applied on a one-time basis only at a depth no greater than four inches. The proposed facility will be managed, monitored and fertilized according to the chemical characteristics of both the native soil and the contaminated soil that has been land applied. Short-term and over-winter storage of petroleum contaminated soil will take place at the site of treatment prior to spreading of the soil. Soil being stored over the winter months wil be protected from the elements. Soil monitoring, including subsurface monitoring, and site maintanence will continue until final closure is approved by the MPCA. The determination to issue a permit is tentative. Interested persons are invited to submit written comments. The comments submitted must include the following information: 1. A statement of the person's interest in the permit application or the draft permit; 2. A statment of the action the person wishes the MPCA to take, including specific references to sections of the draft permit that the person believes should be changed; and 3. The reasons supporting the person's position, stated with sufficient specificity as to allow the Commissioner to investigate the merits of the person's positions. Interested persons may also petition for a public hearing in accordance with Minn. Rules pts. 7000.1000, and 7001.0110 and 7001.0130. If a person requests a public information meeting or contested case hearing, the comments must include the items listed and a statement of the reasons the person desires the MPCA to hold a public informational meeting or contested case hearing and the issues that the person would like the MPCA to address at the public informational meeting or contested case hearing. The MPCA's review and decision on such a request shall be in accordance with Minn. Rules pts. 7000.1100 and 7001.0140. Comments or petitions for public hearings should be submitted in person or by mail within thirty (30) days after the public notice issue date and no later than April 15, 1993. Deliver or mail all comments to: Barbara A. Hearley Minnesota Pollution Control Agency Ground Water and Solid Waste Division 520 Lafayette Road St. Paul, Minnesota 55155-4194 The public notice number should appear next to the above address on the envelope and on each page of any submitted comments. All comments received within 30 days after the public notice is issued will be considered in the formulation of final determinations. Public notice of the plans and specifications is discretionary with the Commissioner, but in all cases a letter notice will be sent to all persons who indicate an interest in the plans and specifications. The proposed permit including special conditions, comments received and other documents are available for inspection and may be copied anytime between 9:30 a.m. and 3:30 p.m. , Monday through Friday. Copies of the public notice, existing information and proposed permit conditions are available at the address shown above. If you have any questions regarding the proposed permit, please contact Barbara A. Hearley at 612/297-8581. Please bring this notice to the attention of other persons whom you know would be interested in this matter. #1-} WILLIAM J. NEVIN SCOTT COUNTY SHERIFF COMM UNICATIONS/RECORDS COURTHOUSE B14 428 S. HOLMES ST. SHAKOPEE, MN 55379-1391 Communications Center: (612) 496-8311 Records Center: (612) 496-8309 911 Emergency Only Fax: (612) 496-8411 Date: 26 March, 1993 To: Scott County Commissioners From: Sheriff William Nevin Lt. Al Du Bois Subject: 800 Mhz Regional Radio System Last evening the Metropolitan Council hosted a public meeting to present to local officials and citizens their Regional Radio Task Force Report. Upon their completion of the report, we requested time to make a similar presentation from the local side of the issue. We were denied the opportunity to do so by the moderator. We feel that it is very important that our local officials hear the other side of this project, and have attached a copy of it for your review. The report speaks for itself, and we will be available to respond to any questions you may have regarding its content. Thank you. An Equal Opportunity/Airmative Action Employer Before I begin, I feel it is very important that I define for the audience my understanding of what a Task Force is, so they understand where this is headed. Webster Dictionary defines a Task Force as "A temporary grouping of forces and resources for the accomplishment of a specific object." The basis for this task force was a concern for access to UHF & VHF frequencies in the area, voiced by some 'local government officials. In this particular case the objective is to accomplish the selling of a mulit-million dollar regional radio system. It is the first study I am aware of that went from a perceived regional problem right to a solution without looking into whether there was a problem, how severe the problem may be, and alternate solutions to it. The entire scope of this task force was a single predetermined solution only, a regional trunked radio system. The only study done was a very broad survey that was sent out in December of 1991. It clearly was very vague, and did not explore any plans or future changes jurisdictions may have had for their existing systems. During this two year process, only once, and that was about 3 weeks ago did anyone ever visit Scott County to see what our system was like. Yet a decision has been made by others that we need to make over S3 Million in changes to our system. Did the task force consider alternate solutions? Did they have frequencies monitored in the area to determine if in fact there was ayproblem region wide? Or was it just a matter of perception on the part of some? Is the only solution a multi-million dollar system? I think not. We 'mow for a fact, that just by adding MDT's to our system, that we can eliminate over 80% of our present radio traffic. The real reason this study was initiated, was that the city of Minneapolis which operates on a UHF band and has trouble communicating with its neighbors, was in need of a new radio system. If in fact this system becomes reality, citizens of Scott County will have spent millions of dollars to solve their problem, and transferred those communicatons problems to Scott County. Unlike Minneapolis, we take 911 calls from areas outside of our geographical area, and many of our fire and Ambulance services contract outside of our area. Today we all communicate on VHF, if this proposal is implemented Scott County will now have to have two systems so we can communicate with our neighbors. With regards to the specifics of the proposal, it is clear that the technical details of the system are not completed enough for anyone to go on record and state that the final cost will be S75 million dollars. The original estimate was S20 million, the phase one report originally came in at S81 million, and shocked everyone. The estimate was with-drawn, and while identifying some S4 million in overlooked equipment, was re-submitted at S64 million. Today we are now at S75 million. Before it is completed and you are able to reach your coverage goal of 95% for portables in buildings, it will be closer to S100 million than it will be to S75 million. Many qualified professionals not involved with this project feel it may in fact be considerably under designed as to tower sites. Those sites that are identified may not meet IPSP AC requirements. The design uses 200 foot towers and 200 watt base stations, when in fact this may not be permissible due to the 3 mile out of area limits. Prevailing rules may require lower antenna and base station power, which in turn will require more and more sites, and much more cost. If the figure were to stay at S75 million, it will take a pay back of about S7.42 Million a year to retire the debt in your quoted 20 year period. This will be in the form of a special taxing district and/or on our telephone bill. There will be no local control over this in the future as there now is with county, city, and School Districts. The only way to contain the system costs would be with the proposed access fee that is proposed to also help pay for the S2 Million annual operating cost. You are basing this on the assumption everyone will join right away, putting 18,000 radio's on the air. To meet the operating costs, with 18,000 radio's it would cost each users S10.00 per-month per-radio. The annual total cost to Scott County would be an additional S76,000.00 a year for these access fee's. Now lets assume that system costs go up, and not everyone joins. Either the access fees have to be raised causing an identifiable increase in local taxes, or it is added to the region wide tax which local governments have no control over, and have to pay regardless if we join or not. It is the stated intent of this plan to enact legislation that would require everyone in the region to pay for the system, as an incentive to join. I am not sure incentive is the proper word for this tactic. Because of the many demands placed upon growing local governments, we have to plan long range for major expenditures. How does the task force expect local governments to find this kind of money when we only hear tax freezes from the State. and we all know that a tax freeze really means additional cuts in Local Government Aid. Using task force figures, we project that over and above the sharing of the S75 plus million for the back bone system, that Scott County will face a cost of S2.5 million to replace its mobile and portable radios. For several weeks now, the major news story was about Nipls. and the S31 million law suit they lost. They did not know how they were going to pay such an unexpected cost, that came to S85.00 per-resident. Well, $2.5 million unexpected in Scott County comes to $50.00 per-resident and we didn't do anything wrong. In the November 27th 1992 St. Paul paper, Governor Carlson challenged the Met Council. His highest priority was listed as consolidation of services such as shared dispatching. The task force makes this regional system appear to do this, I suggest that it does not. Scott County has one central dispatch point for all Police, Fire, Medical services. We not only meet the challenge, we are the example. The task force identifies 35 separate dispatch points in the 7 county area. Why was consolidation not looked at, and why should Scott Co. be expected to share in the cost of converting the remaining 28 or so centers that chose to go on their own? The primary reason has to be that if it was suggested that they combine, the system would no longer be politically feasible. I feel that the Met Council has failed to meet the challenge issued to them by the Governor with this project as proposed. The tax increases associated with this proposal are also in direct conflict with his policies. The study has been funded in full by a loan from RALF (Right-of-Way Acquisition Funds). Your report states additional funds will be needed to continue the study. The legislature requires you to identify the source of re-payment of this money, and your report clearly indicates the new revenue source of the regional system will be that vehicle. How can an objective study of an uncertain issue be accomplished, if in fact passage of that proposal is required to re-pay the loan to study if it is feasible to begin with? Attempting to tie 911 into this is not proper either, the 911 system can be backed up on its own with microwave, it is not dependent upon this system. The refarming issue before the FCC is an issue to be concerned with, but not enough to move this fast on this costly of a program. I think we all know that they will not even come close to the deadline they have stated. They already have delayed the cut-off date for filing comments. They also know that some of their own engineering is flawed, and they have to take another look at it. It is reasonable to assume that even when decided, they will not just say as of tomorrow everyone has to change. It will be implemented over a period of time. My sources tell me that the equipment needed to accomplish this change is not even be in production yet. And even if it comes to pass, when it does, the decision should then be made which way to go. I feel confident that this issue will not be resolved in less than 10 years. However, refarming will greatly increase the number of VHF frequencies, why then are we in such a hurry to all jump over to 800 and start filling them. In 20 years we might be back saying they are full lets all jump back to the VHF because no one is on them. This issue has to be planned for, but today I fear it is being used as a diversion to speed up decisions. If and when this does happens, it may just be better for us to stay on VHF, generally the equipment is much cheaper than 800, it takes much less "system" equipment because it has greater range. Also on our own system there will be no access fee's. I think we have to plan for the future, but we also have to wait and see what happens. Now lets start adding up the real costs of this plan. While I disagree with your figure's for the back bone system, I will use the S75 Million you give. Add to it: S74 Million to replace your stated 18,000 radios in the system at the high tier of S3700.00 each.. Now we are at S149 Million. Add in first year access fees for 18,000 radios at S10 a month S2,160,000. So far the cost for the first year is at S151,160,000.00 and trust me it will be higher. Unlike what your news release implies, opposition to this plan is not always turf guarding, in this case it is tax guarding. We have no turf to guard, we already are one central dispatch point. The real question is not can the system be built, the technology is there, the real question's are, is there a true need for a system this expensive, and is this the only solution available. I think not, as much as I would love to be able to support this, I cannot. We would all like to have the latest in technology, and all the bells and whistles, but this system cannot be justified politically or financially in my opinion. The true cost is not out yet, and by the time it is we will find ourselves in too deep to back out. I suggest that if the Minneapolis and central suburbs have a need, and can justify this need for a system of this type, that they go ahead. We can always build on to it if in fact a need for a regional system is shown later. I would even support state assistance to help them if as they all join, they agree to relinquish their VHF frequencies for others to use. If this were done there would be plenty of available frequencies to choose from. Proposed Sub-System Costs Sub-System AGENCY Cost Scott I $3,448,550.00 1 Carver.- $3,448,550.001 1 St:Paul l $4,171,590.00 : :Ramsey: :. . . $4,308,400.00 J _Mph. $4,870,710.00 { .Anoka $5,330,520.00 , Dakota $6,444,800.00 Wash. • $6,759,330.00 Hlenn. 1 $12,81.3,090.00 Total`' I $51,595,540.00 • 4 514,000,000 �� _ ---:Sub-System Cost SSl $12,000,000 Minim* i i----------------- $10,000,000 ----- r::::. Equipment for Scott Co.is 6 7%of total .........." 510,000,000 i---- !An Home Owners in ; if. y ._____ -;the Retton tasted , -� $8,000,000 --------- _ equally co repay the i _ � $8,000,000 - -1- -'total- 1--- -.. _.__,_ , f 54,000,000 r. - ., - . ------,—..-,... -- _= r.- r....,- $2,000,000 ` •- 't t.-. n , .'•c C z r0 • soon "�_ ' . `- }� ri,_. ---c----)J :4£ -,'r.i Carver St Paul Ramsey is - P Anoka Dakota Wuh. Henn. • I Total Cost of Regional Radio System Before 1st Transmission is Made Back Bone $75,000,000.00 Replace Radios $74,000,000.00 Access Fees $2,160,000.00 TOTAL $151,100,000.00 1st Year Start Up :zF-nw'.;' $150,000,000.00 �... • - ---_ cn "„ � rm4 2. $1 oo,000,000.00 �- fC I ,.= ,r_ ---- I Fir ^, ' ` = x_ 1 -' t $50,000,000.00 r- — s I---- . to Back Bo..ne -_=_s`- _ Replace Ra•access Fees TOTAL Scott County Costs I st Year Not Counting Regional Tax Annual Access Fee $76,000.00 MDT System $480,000.00 Replace Radio's $2,500,000.00 TOTAL $3,056,000.00 $4,000,000.00 �- 1st Year Cost Scott -- County S3,056,OOU.00 e $3,000,000.00 : � ...... g3 Is $2,000,000.00 t i $1 ,000,000.00 t -ir • =r$0.00 �� r ; Annual Access • "4• -I. MDT System _ `�` Replace Radio :a TOTAL • • _._.__- _—___.. e.. _._I<_.... _ -,.___ _. . ... . .. -_--...i -. .-. _s....2 _.- .. .. .. . .. . . .- 5. - . .r N,,, .,�„ y,,: CITY OF SHAKOPEE °„ ` - INCORPORATED 1870Ilk \t `.,` I •, 129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379.1376 (612)445-3650 % �KoeQ! ::;; - l,r e� y March 19, 1993 �+ Mr. Joe Perusich Shakopee Senior High School 505 South Holmes Street Shakopee, MN 55379 Dear Mr. Perusich: In follow up to the conversation that we had on March 4, 1993 regarding the government access channel broadcast training opportunities at the Shakopee City Hall . The Shakopee City Council would like to inquire whether or not any of your students are interested in volunteering to assist the City in broadcasting special City Council meetings . The City Council believes that this would be an excellent training opportunity and provide students with the opportunity to perform valuable public service. If any of your students are interested, please have them contact me at 445-3650 . The vast majority of the Council meetings are held on Tuesday evenings at 7 : 00 p.m. I would be happy to set up a schedule with those students who are interested. I would also be happy to give some brief training prior to the actual broadcast . Sincerely, 17qe ;:/41 /1 Barry A. Stock Assistant City Administrator BAS/tiv The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER �t0 BUSINESS UPDATE FROM CITY HALL Vol. 7 No. 4 Dear Chamber Member: April 1, 1993 Administration Park and Recreation An Open House for the new city hall facility has been scheduled for Tuesday, April 20, 1993. Residents and On March 16, 1993 the Shakopee City Council business owners are welcome to attend the Open House. authorized the appropriate City Officials to solicit bids Open House hours will be between 4:30 P.M. and 6:30 for the Tahpah Park Concession Stand Improvement P.M. Project. The project consists of expanding the restroom areas and bringing the facility into compliance with ADA regulations. Several Community Development modifications are also being made in the concession stand area and an additional covered wing will be added to the facility in conjunction with additional On March 16, 1993 the Shakopee City Council directed storage space. The total project cost is expected to be staff to schedule a public hearing to solicit comments in the area of $100,000. The Shakopee Jaycees have regarding undergrounding electric utilities in the committed $60,000 to help off set project costs. downtown area and alley improvements. A public hearing date has not been selected at this time but will The Shakopee Showcase will be held at Canterbury likely take place some time in April. Downs on Monday, April 19, 1993 at 6:30 P.M. Consistent with past years we are expecting Community Clean-up Day - The City of Shakopee has approximately 60 organizations to be in attendance. received notification from Scott County that funding is Registration for summer youth activities including available to off-set costs associated with a community swimming lessons, baseball, softball, T-ball and clean-up day program. A community clean-up day has preschool programs will also be available at the been tentatively scheduled for Saturday, May 1, 1993. Showcase. The event will take place at the Public Works building located on Gorman Street. Program specifics including drop off hours and materials have not been finalized at Planning this time. Consistent with past clean-up programs, tipping fees will be applied to help off set program costs. The City of Prior lake and Louisville Township At their meeting on March 4, 1993, the Shakopee may be joining Shakopee in sponsoring this years clean- Board of Adjustment and Appeals tabled their decision up program. regarding a variance application from Rahr Malting Company. Rahr is requesting a variance to the regulations regarding acceptable building materials for their malt tower. The Board requested that the applicant present additional information before they make their decision. The Board of Adjustment and Appeals also held their POLICE annual election of officers on March 4th. Mr. William Mars was once again elected as Chair of the Board. National Night Out-is a nation wide program designed Mr.Joe Kelly was elected Vice Chair, and Mr.Joe Zak to heighten crime and drug prevention awareness in the was elected as 2nd Vice Chair. community and relations. Officer Ron Scherer recently met with members of the K.C. Hall to start At their meeting on March 4, 1993, the Shakopee planning neighborhood activities for this event, which Planning Commission continued the public hearing will be held in August. This will be Shakopee's second regarding an Application for an Amendment to "Night Out." Conditional Use Permit No.376 from NBZ Enterprises, Inc. This amendment was requested to allow NBZ to The police department has been conducting its spring expand the hours of their mining operation. The cleaning a little early this year. The central records Planning Commission continued the public hearing to area has been totally revamped - taking down modular their June 3, 1993, meeting. work areas and utilizing desks and other office furniture from the old city hall. The Planning Commission also continued the public hearing regarding an Application for an Amendment to the Planned Unit Development for Stonebrooke, and an PUBLIC WORKS\ENGINEERING Application for Preliminary Plat Approval for Stonebrooke 2nd Addition. The public hearing was continued to the April 8, 1993, meeting. The Public Works Department hired a new Maintenance Worker, Mr. Bill Egan, starting March At their March 4th meeting, the Planning Commission 22, 1993. recommended two rezonings to the City Council. The Commission recommended that the City Council rezone A public hearing will be held on March 30, 1993 to the easterly 10 acres of an 18 acre parcel located on the consider the 1993 Street Reconstruction Program. This east side of CR 17 and north of Vierling Drive. Dalles project consists of 24 blocks of street reconstruction on Properties requested that this property be rezoned from the following streets: Atwood St. (4th 5th), Naumkeag Highway Business (B-1) to Urban Residential (R-2). St. (2nd 4th), Filmore St. (3rd 4th), Fourth Avenue (Filmore-Naumkeag),Eighth Avenue(Atwood-Spencer) The Commission also recommended that the City and Spencer St. (Shakopee Ave.-First Ave). Council rezone a 60 acre parcel from an Agricultural Zoning District (AG) to a Multi-Family Residential Zoning District (R-4) for the proposed St. Francis OPEN HO USE Regional Medical Center. The site is located on the east side of County Road 17, approximately 1/2 mile south of the intersection of Vierling Drive and County New City Hall Road 17. 129 Holmes Street South The Planning Commission also held their annual Tuesday, April 20, 1993 election of officers on March 4th. Mr. Terry Joos was once again elected as Chair of the Planning Commission. Mr. William Mars was elected Vice 4:30 P.M. - 6:30 P.M. Chair, and Ms. Nancy Christensen was elected as 2nd Vice Chair. Hope to see you there!!! . 7 April Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 3 t4, 5 6 7 8 9 10 4:30pm Public 7:OOpm City 7:30pm Planning City Hall Closed Utilities Council Commission - Good Friday 11 12 13 14 15 16 17 18 19 20 21 22 23 24 6:30pm Shakopee 4:30pm Open 5:30pm CDC Showcase - House at City Canterbury Hall Downs 7:OOpm City Council 25 26 27 28 29 30 7:OOpm Park & 4:30pm City Recreation Council/S.P.U. C. Meeting March May SMT W T F S SM T W T F S 1 2 3 4 5 6 1 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 31 23 24 25 26 27 28 29 30 31 1992 COMMUNITY DEVELOPMENT COMMISSION ANNUAL REPORT 1. 2/19/92 - One and Five Year Work Plan - The Commission approved the One and Five Year Economic Development Work Plans. (Council concurred 3/10/92) 2 . 2/19/92 - 1991 Annual Report - The Commission approved the 1991 Annual Report. (Council concurred 3/10/92) 3 . 2/19/92 - Community Survey - The Commission moved to support the Sub-Committees preliminary position for a comprehensive community wide interest survey. (Council concurred 4/7/93) 4. 3/18/92 - Election of Officers - The Commission moved to appoint the following officers - Bill Mars, Chairperson; Charles Brandmire, First Vice-Chairperson; Jon Albinson, Second Vice-Chairperson. 5. 3/18/92 - Downtown Utilities Underiaroundinct - The Commission requested staff to prepare an outline of the downtown underground utility issues and present them to SPUC for consideration. 6. 6/17/92 - Community Survey_ - The Commission identified several issues to be included the community survey. These issues included questions regarding downtown redevelopment, Huber Park redevelopment and the City's provision of financial incentives. 7 . 9/16/92 - Downtown Analysis Work Session - The Commission moved to set a special work session for October 7, 1992 to discuss the downtown analysis and proposed redevelopment plan. 8 . 10/21/92 - Block 4 Analysis - The Commission moved to recommend to the Shakopee HRA that option #2 (maintain status quo) be adopted in terms of the redevelopment position for block 4 . (HRA concurred 11/3/93) 9. 10/21/92 - Downtown Pre-development Plan - The Commission moved to recommend to approval of the Downtown Pre-development Plan. (HRA concurred 11/3/93) 10. 10/21/92 - Robert's Rules of Order - The Commission moved to adopt Robert's Rules of Order as the official parliamentary procedure to be followed by the Community Development Commission. 11. 11/18/92 - Economic Development Authority Discussion - Mr. Tom Hay, Dorsey & Whitney, was present to give a brief presentation on the differences between an Economic Development Authority, Port Authority and Housing & Redevelopment Authority. 12. 12/16/92 - Planning Department Proposed Studies - Mr. Lindberg Ekola, City Planner, was present to give the Commission an update on the planning studies that are being proposed for the City of Shakopee over the next three years. 13 . 12/16/92 - Scott County Economic Resource Profile - Mr. Stock informed the Commission that the Scott County Economic Development Coalition has completed the Economic Resource Profile. TAMI\ADMIN\1992CDC BAS/tiv -- 1 OFFICIAL PROCEEDINGS OF THE SHAKOPEE COMMUNITY DEVELOPMENT COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 17, 1993 The meeting was called to order at 5 :30 p.m. with the following members present : Albinson, Miller, VanHorn, Unseth, Dirks and Phillips . Commission Brandmire was absent . Barry Stock, Assistant City Administrator was also present . Miller/Dirks moved to approve the minutes of the February 17, 1993 meeting as kept . Motion carried unanimously. Mr. Stock asked for nominations for Chairperson for the CDC. Mike Phillips nominated Jon Albinson for the Chairperson. Mark Miller nominated Kris Dirks for the Vice Chairperson position. Mark Miller nominated Mike Phillips for the Second Vice Chairperson position. Mr. Stock asked if there were any other nominations . There were no other nominations. Miller/Unseth moved to white ballot for the persons as nominated. Motion carried unanimously. Mr. Stock presented the 1992 Annual Report to the Commission for their review and approval . Phillips/Miller moved to approve the 1992 Annual Report as submitted. Motion carried unanimously. Discussion ensued on the results from the recent community survey. Mr. Miller questioned whether or not the Commission could meet in a work session to discuss the results of the survey in an attempt to develop a priority list of items for City Council to consider. Mr. Miller suggested that the survey results should be utilized by City Council when they begin discussing possible uses of tax increment fund dollars . Mr. Albinson questioned whether or not an Economic Development Authority could be started using seed money from the tax increment fund balance . Mr. Stock stated that he was not sure if this would be a permitted use of tax increment fund dollars . Mr. Stock went on to note that the Shakopee City Council would be considering at a special Committee of the Whole meeting on March 23 , 1993 , potential projects that might be funded using tax increment dollars . This issue has been researched in conjunction with the ice arena concept being promoted by the Hockey Association. Mr. Stock noted that Springsted, Inc . (the City' s financial advisors) was preparing an analysis that would look at what could be completed using tax increment dollars . Mr. Albinson stated that this is a very important meeting and Commission members should be encouraged to attend if possible . He stated that it would be an excellent opportunity to provide comment regarding future community projects and also would serve to give Commission members a good understanding of City finances . Official Proceedings of the March 17, 1993 Shakopee Community Development Commission Page -2- Mr. Stock gave a brief Economic Development Report . He noted that a residential development project is being proposed by Gonyea Development for the south side of O'Dowd Lake. Mr. Stock stated that the project consisted of about 60 residential sites in an un- sewered area. The project as presently proposed would utilize the PUD concept . Mr. Stock also noted that the Shakopee City Council recently directed staff to set a public hearing to hear comments on the downtown alley/underground utility project . Mr. Stock stated that the public hearing would probably be held in late April or early May. Discussion ensued on the building located at 128 South Holmes Street . Mr. Stock noted that the property is owned by the Estate of Christina Daniels . He noted that according to the County Auditor' s office the property has been delinquent since 1990 . The Auditor informed staff that the property will not be available for tax foreclosure until 1997 . Mr. Stock noted that over that last two years several business prospects have shown an interest in acquiring the building and redeveloping it . Mr.Stock stated that he has attempted to determine the status of the estate . He noted that the estate was not filed in Scott County and he does not know if it has been cleared. He went on to state that it appears that there are several other obligations against the property that exceed the value of the structure . Mr. Stock reviewed options for acquiring the property. He noted that the City could wait until a Sheriff' s sale or condemn the property using the blight test . He noted that he could see no justification for using the public purpose condemnation route . Mr.Stock stated that he was interested in hearing the Commission members comments on the property. Commissioner Phillips stated that he would like to know more information regarding the status of the estate and who may have liens against the property. Commission VanHorn stated questioned who owned the little white building approximately 3 stores to the north of the former shoe shop building. He noted that the building is presently vacant and looks out of place. Mr. Stock stated that to the best of his knowledge the property noted by Mr. Miller was not for sale. Mr. Miller suggested that we attempt to obtain additional information on the estate status of the shoe shop building and take a comprehensive look at the west side of Holmes Street between 1st and 2nd Avenue. It was the consensus of the Commission to have staff continue to research the estate of Ms . Daniels and take a comprehensive look at development possibilities of the West side of Holmes Street . Discussion ensued on the former City Hall building. Mr. Stock noted that the building is presently vacant . At our last meeting the CDC discussed the concept of utilizing the building as an incubator for retial purposes . Mr. Stock shared with the Commission the building dimensions and physical layout . Commissioner Phillips questioned who would be responsible for Official Proceedings of the March 17, 1993 Shakopee Community Development Commission Page -3- managing the property if an incubator concept were pursued. Mr. Stock stated that management of property is difficult and that unfortunately somebody on City staff would have to take the role as property manager if we start to lease out the facility. Commissioner VanHorn questioned if there was any other organization in town that handled rental property in terms of property management . Mr. Stock stated that he was not aware of any property management company in the community that might be interested in managing the property in question. Discussion ensued on the ADA regulations as they effect the City if we entered into a lease agreement with another party. Mr. Stock stated that he has contacted the Building Official to determine what ADA modifications would be necessary. The Building Official noted that technically the City would not have to make ADA modifications to the building unless structural changes were made to the building. The Building Official went on to state that if no major modifications were made the City could continue to lease the property without ADA modifications . Mr. Stock went on to state that ADA regulations specify that accommodations be made upon request for those persons who have a disability. This can be done in a number of ways other than just structural modifications . Mr. Stock noted that 1st Avenue will be under construction this summer for the mini bypass project . He noted that this will make it very difficult to access the former City Hall building. Additionally, the mini bypass will be under construction on the back side of the former City Hall making parking at the facility nearly impossible . If City Council proceeds with Phase II of the downtown redevelopment project, 1st Avenue would also be under construction in 1994 . Mr.Stock stated that this would make it very difficult for a property tenant to make it at the former City Hall site . He stated that it would be especially difficult for a new business . Mr. Miller questioned what the City is presently paying for utilities at the former City Hall building. Mr. Stock stated that with the building being vacant, the City is only incurring approximately $100 . 00 per month average utility bills . It was the consensus of the Commission that the City should not get into the property management business . The Commission suggested that no action be taken on the this item this evening and that it be revisited at our next meeting. Mr. Stock gave a brief update on the transportation projects . He noted that the downtown mini bypass 2nd phase bidding has been completed. He stated that the project is now back on schedule with completion scheduled for November 12, 1993 . Mr. Albinson noted that another phase of the Bloomington Ferry Bridge has been let . This phase includes construction of the northerly access points to the bridge . Mr. Albinson stated that this summer bridge construction for the southerly bypass should take place at County Road 17 and 83 . He noted that in 1994 roadway construction will begin with project completion scheduled for 1995 . Official Proceedings of the March 17, 1993 Shakopee Community Development Commission Page -4- Mr. Stock stated that the Scott County Economic Development Coalition is planning an Economic Development Day for May 21, 1993 . The event will be held at Canterbury Inn and the featured speaker is James McCoomb from McCoomb & Associates . Miller/Unseth moved to adjourn the meeting at 7 : 00 p.m. Motion carried unanimously. Barry A. Stock Recording Secretary * 1D MINUTES OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE Regular Session March 17, 1993 Chairman Drees called the meeting to order at 7 : 00 P.M. with Commissioners Drees, Kelly, Mars, and Schoephoerster present. Commissioners Reinke and Stafford were absent. Also present was Terrie Sandbeck, Assistant City Planner. Chairman Drees asked if there were any corrections to the minutes of the November 18, 1993, meeting. Commissioners Kelly / Mars moved to approve the minutes. Motion carried unanimously. Chairman Drees brought a letter from Sherry Munyon, Deputy Chair of the Regional Transit Board to the attention of the Commissioners. Ms. Munyon stated in the letter that she would be happy to appear before the Shakopee Transit Commission to present and discuss the Regional Transit Board's 1993 legislative issues if the Commissioners were interested. The Commission requested that staff invite Ms. Munyon to speak at their May 19, 1993 , meeting. Chairman Drees introduced Agenda Item No. 3 , the proposed Policy for Late Submittals of Vanpool Driver Reporting Sheets. He stated that the Commission had requested staff to develop the draft policy, based upon discussion at the November 1992 meeting. He requested the Commissioners to review and discuss the proposed policy. Commissioners Mars / Kelly moved to adopt the Shakopee Area Transit Policy No. 24 . The motion carried unanimously. Chairman Drees requested that staff notify the Vanpool Drivers of the new policy by the beginning of next week. Chairman Drees introduced Agenda Item No. 4, the 1993 Goals and Objectives of the Energy and Transportation Committee. Commissioner Kelly suggested that the Committee discuss negotiating a contract with Waste Management regarding whether or not to have an open or closed system. Discussion ensued on this subject, and the Commissioners agreed that this item should be evaluated, but not listed as an objective of 1993 . Chairman Drees suggested that an incentive program for recycling be discussed at one of the 1993 meetings. Commissioner Schoephoerster suggested that education regarding recycling be discussed with this as well. Commissioner Mars stated that the benefits of recycling should also be stressed. Commissioners Schoephoerster / Mars offered a motion to approve the Energy and Transportation Committee's 1993 Work Plan with the addition of Item No. 10, to discuss and implement a recycling incentive program. Motion carried unanimously. Chairman Drees introduced Agenda Item No. 5, the Spring Recyclable Collection Day. The Assistant City Planner stated that the City of Prior Lake may request that their City be permitted to participate in Shakopee's Spring Clean Up day. She asked the Commissioners to discuss whether or not they would approve of this, if this option were presented. She also informed the Commission that this year, the City will not be permitted to burn the brush it collects, as it has in past years. Staff is investigating the costs involved with composting this material. However, if the costs are prohibitive, brush may have to be eliminated from the list of materials that could be accepted. Discussion ensued on the preferred date on which to hold the event. The Commissioners agreed that holding the event on the week-end of Mother's Day and the week-end of the opening of fishing would not be popular. Commissioners Mars / Kelly moved to permit the City of Prior Lake to participate in the Shakopee event if they request permission to do so. Motion carried unanimously. Commissioners Mars / Schoephoerster moved to hold Spring Recyclable Collection Day on May 1, 1993 . Motion carried unanimously. Chairman Drees introduced Agenda Item No. 6, Informational Items. He brought the date of the Shakopee Showcase to the attention of the Commissioners. The Assistant City Planner informed the Commission that this year, the Shakopee Planning Commission, Community Development Commission, and the Energy and Transportation Committee would be sharing one display booth. Discussion on the Shakopee Showcase ensued. Chairman Drees reminded the Commissioners that the Shakopee Showcase would be held on Monday, April 19, 1993 , between the hours of 6:30 and 8 : 30 P.M. , and that the Commissioners are invited to staff the booth. Chairman Drees stated that the next meeting will be scheduled for Wednesday, May 19, 1993 . Commissioners Kelly / Mars moved to adjourn at 8:45 P.M. Motion carried unanimously. Shakopee Police Civil Service Commission Meeting August 26, 1992 Shakopee Police Department Conference Roam Meeting called to order by Chairperson Mulcrone @ 5:40 PM Members present: Commissioner Richard Mulcrone Commissioner Marsha Spagnola Commissioner Stan Von Bokern Guest Tan Steininger - Chief of Police Motion by M. Spagnola that the Police Civil Service Commission adopt and follow Roberts Rules of Order. Second by S. Von Bokern - Motion carried by unanimous vote. Motion made by S. Von Bokern that the charperson contact Karen Marty, the city attorney and advise her that the commission has considered their request that all minutes and other papers be kept at the city hall, and that the commission will continue its present practice of retaining their records and will continue to provide copies of the minutes of all meetings. In addition those papers which the com- mission determines are a part of its official records will be provided to the city as the need arises. Second by M. Spagnola - Motion carried by unanimous vote. Chairman Mulcrone moved the meeting to executive session. Shakopee Police Civil Service Commission is back on the record having been in executive session for the purpose of considering certain litigation in which it is involved. The chairperson will recess this meeting to the further call of the chairperson for the purpose of receiving from the plaintiffs their signed agreement in the litigation involving the commission. This meeting stands recessed until further notice. For the record, it is our belief that this meeting will be called back to order sometime in the next 10 days as the plaintiffs have indicated to the commission that fey would like another week to finalize their settlement. j>J ),U� _ TSI S an Von Bokern Secretary Shakopee Police Civil Service Commission SHAKOPEE POLICE CIVIL SERVICE COMMISSION MEETING September 3, 1992 Shakopee Police Department Conference Room Members presesnt: Chairman Mulcrone Commissioner Von Bokern Guests: Chief Steininger Chairperson Mulcrone called the recessed meeting of 8-26-92 back to order on 9-3-92 at 7:05 P.M. Chairperson Mulcone moved the meeting to executive session for the purpose of discussing on-going litigation. The meeting was called back to order 2-11-93. All members were present. Guests: Chief Steininger Sgt. Kaley Sgt. Erlandson Officer Scherer Officer Forberg Commissioner Spagnolo moved adjournment of the meeting; seconded by Commissioner Von Bokern. Meeting adjourned. Jn1 pectfully submitted. itaaa, car izkQrix.SAzie.tvi): SHAKOPEE POLIO CIVIL SERVICE 0 'MISSION MEETING February 10, 1993 Shakopee Police Department Conference room Members present: Chairperson Mulcrone Commissioner VonBokern Commissioner Spagnolo Guests: Chief Steininger Sgt. Kaley Sgt. Erlandson Officer Scherer Officer Forberg Chairperson Mulcrone called for nominations for the office of Chairperson of the commission. Commissioner Spagnolo nominated Commissioner VonBokern; motion seconded by Commissioner Mulcrone. Motion carried. Commissioner Mulcrone nominated Commissioner Spagnolo for the office of Secretary: seconded by Commissioner VonBokern. Motion carried. The new officers assumed their new positions. The Commission then proceed to review the proposed new Shakopee Police Commission rules and regulations. Discussion about these items followed. Meeting was recessed to the week of February 25, 1993 at 7 P.M., the exact date to be determined at the pleasure of the chair. Respectfully submitted, Marcia Spagnolo, Secretary 21� MEMO TO: City Council FROM: Dave Hutton, Public Works Director SUBJECT: 1992 Annual Report DATE: March 30, 1993 NON-AGENDA ITEM FOR CITY COUNCIL Attached please find the 1992 Annual Report for the Public Works Department. /44 N • \ �, •� s .7.,,L.: C / 4... 1IT1✓r' •� �� ,. „.._ 1992 i, ,,,r, .._. .._ ANNUAL REPOR T _. __ CITY OF SHAKOPEE .,._ ..._ PUBLIC WORKS DEPARTMENT ___ .----,, t . ..�.... ,........ ,_ — •�•'1%il 1� -_• : ; jam, : I ! ;„to.;•to ......1 �� -.I. pp 4 . --.._. tjit r.. f imm 1992 ANNUAL REPORT OF THE PUBLIC WORKS DEPARTMENT EXECUTIVE SUMMARY The Public Works Department is responsible for the maintenance and improvements of all Public property, City equipment and infrastructure within the City of Shakopee, excluding building maintenance . By public property, it is meant to include all public street, rights-of ways and parklands. Infrastructure is further defined to mean streets, sidewalks, sanitary sewers and storm sewers . The only infrastructure element not under the jurisdiction of Public Works is watermain, which is under the direction of the Shakopee Public Utilities Commission. The Department employs 17 full time employees. Organizationally, the Department consists of the Operations Branch and the Engineering Branch. The Operations Branch is often referred to as the Public Works Branch and consists of the following Division: Street Maintenance, Park Maintenance, Forestry, Utilities (Sanitary Sewer and Storm _ Sewer) and Equipment Sewn. Attachment No. 1 illustrates the organizational structure of the Public Works Department by activity and Attachment No. 2 illustrates the organizational chart by position/employee. In regards to the Operations Division, all procedures and practices _ continued to be evaluated and improvements made where necessary to provide the most economical services to the citizens of Shakopee. Changes were made and future changes in our operations will be forthcoming as we continue to review and evaluate our programs . During 1992, there was increased awareness placed on public relations and reaction to citizen requests . A major effort was made to respond to each and every complaint that was received, no matter how trivial . If necessary additional time was taken to explain the reasons or justifications for certain operations that _ may not be fully understood by the public. The Department is very cognizant of public relations and community support and welcome all future suggestions or comments . The Engineering Division continues to administer a substantial amount of Capital Improvement Projects annually. In 1992, 3 . 0 million dollars of public improvement projects were constructed in Shakopee . The Engineering Division continues to be over 60% funded due to income received and billable projects . This figure is down slightly from 1991 levels due to the consolidation of Engineering and Public Works resulting in the Public Works Director doing more administrative work and less time charges to billable projects . Department expenses overall were down from 1991 levels . The total 1992 Department Budget (all divisions) was $1, 203 , 695 while the total Departmental expenses was $1, 115, 845 or about 93% of the budgeted amount . Please refer to Attachment No. 3 for the budget summary. The Department is continuing to increase the use of computers to increase our efficiencies and productivity. AutoCadd is being used almost exclusively to do the Engineering designs rather than drafting. On the Operations side, we are continuing to explore the .- use of computerized systems for fuel management, vehicle maintenance, sign inventories and maintenance records. Future budgets may include additional computer software or hardware to further address our needs . In summary, the continuing goal of the Public Works Department is to provide the most durable, functional and efficient infrastructure possible for the least possible cost and to maintain that infrastructure in the most efficient manner possible . We always welcome comments and questions from elected officials, citizens and other City employees to help us obtain our goal . Respectfully Submitt-s , • 111111 David E. Hutton, P.E. Public Works Director March 26, 1993 ATTACHMENT NO. 1 0 Z Z Z . = 0 og w V V Z - Do CD Q U Z L cn I.�J L I Y Ef . < =,_., CL oc (I) Z O w �- cn I- J o— as Ls.I DO zC j y�_ O Z D La a' cn � .� 2 O CL CI V) i.) 83 cd O isJ E c N O Vu1NQ,-u10,0 — ATTACHMENT NO . 2 U UOOd -- o �. _ d — v) z}- o —d. Z as W ct do .� Lw W .' LZ O CC fw fw W4 U IliZ d — 4 ;...4 Ct Nw g 0 o O5zU � Q F Liz _ ') — cx U_ ES U— W O Q O ct U , t.. 0 Z y co '2 d Ce ° .% g u- 4 F (n d 1 g 12 g 7 m D CL ATTACHMENT NO . 3 I--- 1--- w CD W C) \ o 0 0 0 cE m 0) c co rn rn Ili rn • rn c:) Lo c) c]. Lo co N co co co W co cri 0) O N co N N CO V3 s Lo O Lo N" J CO CO N VCO o rn N rn N N % O (f) O ^ co L Q) ^ z J ^ L Q) CD Cn ^ ^ tZ N ^ N 0) o O (f) z W Z n. Q fr W ab D 2c to 0_ W c W s~ Qs YO v) c s O o 0 c E° ••v). • c < 0 •� •' •3 .3 Q) 2 m z o -� a Q I- DD w � Q. � C) OPERATIONS DIVISION (PUBLIC WORKS) L EMPLOYEES Effective January 1, 1992 the Public Works Department went through a re-organization, which eliminated the concept of separate street and park divisions. Essentially, these previously separate divisions were combined into a single division and all employees i were reclassified as Maintenance Workers. The following position titles were eliminated: Heavy Equipment Operator, Light Equipment Operator, Parkkeeper and Park Leadman. All employees are now under the supervision of the Public Works Foreman. Please refer to the organizational chart in the attachments. In 1992 , the Public Works Department consisted of 12 full time employees, 1 part time secretary and 2 temporary summer employees. This represents no increase in staffing from 1991 levels. The employees by position are as follows: Public Works Director - Dave Hutton Public Works Foreman - Harry Pass Maintenance Workers - Howie Heller Jerry Dircks Wally Lureen Bill Doege Joe Honermann Todd Brinkhaus Dick Cheever Mike Hullander Glenn Heyda City Mechanic - Gene Jeurissen Secretary - Barb Potthier Temporary Season Workers - Clint Sichmiller - Joel Schleicher ACTIVITIES The Public Works Department activities can be broken down into 4 categories: street maintenance, park maintenance, vehicle/equipment services and utilities. Attachment No. 1 illustrates the labor distribution for 1992 for each activity within each division. Attachment No. 2 illustrates the total 1992 expenses (supplies, services and capital equipment) for each activity. A. Street Maintenance Activities Street Maintenance Division activities include street and alley maintenance, snow and ice control, storm sewer repair and maintenance, sanitary sewer repair and maintenance, downtown streetscape maintenance, sign maintenance, parking 1 . lot maintenance, traffic striping and painting, shade tree control and weed control, mowing roadside ditches, gravel road maintenance and other miscellaneous duties. Street personnel also lend assistance to the City mechanic in performing routine maintenance items of vehicles or equipment and any other assistance he may need. In addition, the Street Division is also responsible for weed control and control of the Dutch Elm Disease (D.E.D. ) program. Weed Control consists of checking vacant lots, public property and boulevards for long grass and noxious weeds, either by responding to complaints or by inspection. The Street Department notifies the property owner and issues a notice for compliance. If the property owner does not comply, the City' s mowing contractor will perform the work and the property owner is billed directly for the service. Street Division personnel also mow and spray all roadside ditches along public right-of- ways or other public property. The Shade Tree Program consists of inspecting all private and public property for diseased trees or woodpiles. The Street Department issues citations, conducts follow up inspections, oversees the tree removal contractors, including chipping operations and coordinates the reforestation program. Street Division personnel remove and dispose of all diseased trees in the boulevard areas, as well as aiding private property owners by providing a curbside pick up program for disposing of disease trees that are cut down on private property. Attachment No. 3 is a summary of all shade tree activities for the last 5 years. B. PARK MAINTENANCE ACTIVITIES The Park Division maintains 12 community parks totaling approximately 260 acres (Attachment #4) . Maintenance _ activities include mowing and trimming all park area, maintaining and repairing all buildings located in City parks, maintaining all athletic fields by dragging infields, mowing grass, etc. , maintaining all playground apparatus, tennis courts, skating rinks, maintaining the Municipal Pool, water slide, shower building and pumps/pumphouse, maintaining all fences, parking lots, sidewalks or trails and trimming, planting or restocking the City owned nursery at Lion' s Park. Public Works personnel also provide maintenance to all school athletic fields in conjunction with City sponsored recreation programs. Other activities included performing general repair and maintenance of the City Library and Senior Citizen Hi-Rise buildings and grounds. 2 . C. VEHICLE/EQUIPMENT SERVICES ACTIVITIES The Equipment Services Division is responsible for the repair — and maintenance of all City vehicles and equipment, including heavy equipment, all street and park vehicles, staff cars and inspectors truck, squad cars and police equipment, Community Recreation vehicles and Shakopee Public Utility vehicles. The operators of the street and park equipment, as well as Shakopee Public Utilities operators, provide assistance by performing routine maintenance activities. The City Mechanic is responsible for maintaining an appropriate parts inventory for all maintenance activities. Attachment No. 5 is a current listing of all City of Shakopee fleet vehicles and equipment. The City Mechanic is also responsible for assisting in the preparation of specifications for new equipment or vehicle replacements, preparing surplus vehicles for sale at the auction and taking the new squad cars and adding all police decals, light, sirens and all other electronics necessary to the police operations. D. UTILITY DIVISION ACTIVITIES The Utility Division consists of storm sewers and sanitary sewers . All activities associated with these accounts are performed by Street Division personnel . Storm Sewers _ Activities associated with the storm sewers consists of maintaining and repairing all storm sewers, manholes, catch basins, culverts and drainage ditches. Street personnel are responsible for cleaning catch basins, flushing storm sewers, steaming frozen culverts and catch basins and any other general maintenance associated with the City' s storm sewer system. The street sweeping program is vital to keeping the storm sewers clean and maintenance costs to a minimum. Sanitary Sewers Activities associated with sanitary sewers consist of maintaining and repairing all sanitary sewer pipe and manholes, responding to emergency calls on sewer back-ups, flushing, jetting or rodding all sanitary sewers annually, televising sanitary sewers in conjunction with the replacement and upgrading of sewer mains with the street reconstruction program. 3 . E. SPECIAL ACTIVITIES/PROJECTS In addition to the normal, routine activities, the Public Works Department accomplished the following special activities/projects in 1992 : • Revised the Snow and Ice Control Plan. • Provided Assistance to the annual Dump Day Activities. • Prepared the specifications and purchased the following equipment: - A 1992 Ford Dump Truck to replace a 10 year old truck. - A 1992 621 Case Front End Loader to replace the 1975 Fiat loader, which was retained as a standby loader. - A new weed sprayer to comply with the new state regulations on tank materials. • Finished the construction of the new Scenic Heights Park, including the hockey rink, basketball courts, warming house and all landscaping. • Assisted in the completion of the Tahpah Park sprinkler project. • Assisted the consultant in evaluating the swimming pool to prepare a 5 year plan for upgrading all deficiencies. • Assisted the Engineering Department in the swimming pool liner replacement project. • Assisted in the set up and clean up of the annual Derby Days Celebration. • Continue to conduct monthly staff meetings to review all activities for improving our efficiencies and service to the community. 4 . ATTACHMENT NO. 1 1992 Labor Summary Per Activity I. Street Division Activity Total Hours Spent 421 - General Street Management 4 , 747 422 - Trees/Weeds 817 423 - Signs/Striping 1, 278 424 - Snowplowing/Sanding 2 , 336 426 - Equipment Maintenance 745 427 - Street/Alley Maintenance 1, 784 428 - Seal Coat 90 429 - Custodian 1, 152 434 - Downtown Streetscape 154 Subtotal 13 , 103 or 40 . 8% of total hours spent II . Shop Division 441 - Shop Management 353 442 - Parts Inventory 11 443 - Maintenance/Repair-Street 1, 290 Subtotal 1, 654 or 5 . 0% of total hours spent III . Parks Division 617 - Pool Maintenance 387 621 - General Park Management 3 , 990 622 - Maintenance 1, 542 623 - Mowing/Trimming 1, 413 624 - Athletic Fields 778 625 - Park Equipment Maintenance 160 626 - Rinks 859 628 - Buildings/Apparatus 1, 311 629 - Trees/Landscape 590 Subtotal 11, 030 or 34 . 4% of total hours spent IV. Sanitary Sewer Fund 711 - General Sewer Management 26 712 - Sewer Rodding/Flushing 687 713 - Sewer Maintenance 234 Subtotal 947 or 3 . 0% of total hours spent 1 of 2 V. Storm Sewer 732 - System Maintenance 445 733 - Sweeping 1, 147 Subtotal 1, 592 or 5 . 0% of total hours spent VI . Miscellaneous Time Off -� 989 - Special Leave Without Pay 8 991 - Vacation 1, 494 992 - Holiday 935 993 - Sick 949 994 - Floating Holiday 88 997 - Jury Duty 28 998 - Compensatory 270 Subtotal 3 , 772 or 11.8% of total hours spent Total Hours All Divisions 32 , 098 2 of 2 ATTACHMENT NO. 2 1992 Expense Summary Per Activity Note: Expenses include all supplies, services, wages, benefits and equipment. I . Street Department Activity Expenses 420 - Benefits $ 43 , 130 421 - General Management 275, 526 422 - Trees/Weeds 24 , 051 423 - Signs/Striping 27 , 864 424 - Snowplowing/Sanding 33 , 146 426 - Equipment Maintenance 32 , 369 427 - Street Maintenance 94 , 716 428 - Seal Coating 58, 524 429 - Custodian 7 , 184 Subtotal $596, 510 or 62% of total expenses II . Shop Division 420 - Benefits 5, 878 441 - Shop Management 30, 297 443 - Maintenance/Street 20, 849 444 - Maintenance/Park 4 , 381 445 - Maintenance/Police 2 , 781 446 - Maintenance/Others 658 447 - Maintenance/SPUC 535 Subtotal $ 65, 379 or 7% of total expenses III . Park Division 620 - Benefits 27 , 873 621 - Park Management 49, 931 622 - Park Maintenance 36, 396 623 - Mowing/Trimming 18, 087 624 - Athletic Fields 17 , 932 625 - Equipment Maintenance 6, 842 626 - Rinks 17 , 146 627 - Snow 491 628 - Buildings/Apparatus 34 , 075 629 - Trees/Landscape 16, 487 630 - Custodian 2 , 330 Subtotal $227, 590 or 24% of total expenses 1 of 2 L IV. Sanitary Sewer 711 - Sewer Management 12 , 747 712 - Rodding/Flushing 11, 309 713 - Sewer Maintenance 3 , 776 714 - Equipment Maintenance 1 , 520 Subtotal $ 29 , 352 or 3% of total expenses V. Storm Sewer 731 - Storm Drainage Management 12 , 887 732 - Storm Drainage Maintenance 7 , 464 733 - Sweeping 18 , 318 Subtotal $ 38 , 669 or 4% of total expenses Total Expenses All Divisions $957 , 500 L L 2 of 2 ATTACHMENT NO. 3 TREE CONTROL ACTIVITIES 1988 1989 1990 1991 1992 Private trees removed 29 31 40 15 11 Public Trees Removed 3 1 0 3 0 Boulevard trees removed 31 33 24 33 23 Trees replanted 35 26 18 57 30 Nursery stock replanted 0 0 0 0 0 ATTACHMENT NO. 4 PARKS MEMORIAL PARK: 110 acres (60 agricultural) . On the Minnesota River and Millpond area adjacent to Murphy's Landing. The picnic _ area is very popular with tourists, groups and individuals. Two open air shelters and modern comfort center. Play apparatus, and Millpond Creek Bridge gives access to graveled hikers trail. HUBER PARK: 4 . 1 acres on the Minnesota river in downtown Shakopee. Boat landing, snow sliding and rodeo arena. STANS PARK: 1. 3 acres. 4 tennis courts. Playground apparatus. Shelter building is used as a warming house for the skating rink and hockey at this site. HOLMES PARK: 2 acres. Heated shelter building with restroom. Good picnic area. Ice skating, youth softball field, horseshoe pit, volleyball and basketball court. HIAWATHA PARK 1. 5 acres. Heated shelter building. Ice skating, play apparatus, youth softball diamond, volleyball and basketball court. RIVERVIEW PARK: 2 .9 acres. Youth baseball diamond (fenced) . SCENIC HEIGHTS: 10 acres located east of High School. Includes a hockey rink, skating rink, parking lot, heated warming house, comfort station and basketball court. Future plans include a playground apparatus and bike/walking trails. TIMBER TRAILS: 1.74 acres undeveloped park. TOT LOT (Hauers) : Located at Emerald Lane and Diamond Court. Playground apparatus installed and landscaping done in 1991. O' DOWD LAKE PARK: 20. 2 acres. Lakeshore being acquired for park area to feature picnicking, fishing, canoeing, etc. TAHPAH PARK: 40 acres. 9 fenced softball fields, 1 football/soccer field and large baseball field with lights and grandstand seating. Modern concession stand, large parking lot and modern playground apparatus area, also archery targets. LIONS PARK: 45 acres. Outdoor swimming pool and waterslide. 4 tennis courts, heated shelter building for ice skating and hockey, sliding hill, 2 open shelters for picnic area with modern restrooms, play apparatus, and horseshoe pits, volleyball and obstacle course. ATTACHMENT NO. 5 City of Shakopee Vehicle/Equipment List Public Works Department VEH# DESCRIPTION 101 1991 INTERNATIONAL DUMP TRUCK 102 1982 FORD LN800 TRUCK 103 1985 FORD F800 TRUCK 104 1983 ELGIN PELICAN 105 1989 CAT #140G GRADER 106 1980 FORD L900 TANDEM 107 1987 FORD F800 TRUCK 108 1992 FORD LN800 DUMP TRUCK 109 1989 FORD F800 TRUCK 110 1988 GMC 4X4 PICKUP 111 1983 FORD F350 TRUCK 112 1988 GMC ONE TON PICKUP 113 1973 IH TV STEPVAN 114 1974 CHEV C30 STEPVAN 115 1986 GMC TANKER/FLUSHER _ 116 1958 DODGE/SEWERODER 117 1983 FORD RANGER 118 1987 ROOT SNOWBLOWER 119 1990 621 CASE LOADER 119A CRAIG WING/MAST 120 1975 545-B FIAT/ALLIS 121 1992 621 CASE LOADER 121A CRAIG WING/MAST 122 1984 IVECO GARBAGE PACKER 123 1978 RAYGO 350 RAZOR 124 1989 FORD 3910 TRACTOR 124A 1988 FORD 954 ROTARY MOWER 124B TRIUMP MOWER SICKLE 125 1990 CHEV 1 TON 4X4 126 1992 FORD LN8000 JET MACHINE/TRUCK 127 1972 ROSCO BH-7 SWEEPER 128 1984 GMC SIERRA PICKUP 129 1980 HUSTLER 295 MOWER 130 1979 LINDIG CHIPPER 131 1985 FORD 1710 MOWER/TRACTOR 132 1985 FORD 1710 MOWER/TRACTOR �- 133 1987 JACOBSEN HR 15 MOWER 134 1984 FORD 1910 TRACTOR 135 1990 TORO GROUNDMASTER 220D MOWER 136A ROLLER/EQUIPMENT TRAILER 136B MOWER/EQUIPMENT TRAILER 136D BOBCAT TRAILER (FELLING) 138 1985 FORD LTD 139 JACOBSEN 720E SWEEPER 1 of 3 Public Works - Continued 140 1983 I.M.E. SEWER INDUCTOR 142 VIBRA STAT II BLACKTOP ROLLER 143A 1992 WANNER CHEMCIAL PICKUP SPRAYER 143B 1991 GRACO PAINT STRIPER _ 145 1965 CLEAVER-BROOKS STEAMER 147 1990 MELROE BOBCAT 149 BEFCO SLIT SEEDER Engineering Department 300 1992 GMC SONOMA PICKUP _ 301 1982 CHEV S-10 PICKUP 302 1991 CHEV S-10 PICKUP 303 1989 CHEV S-10 PICKUP 305 1987 CHEV NOVA Inspection Department 205 1989 CHEV S-10 PICKUP 206 1987 CHEV CAPRICE Administration 400 1988 GRAND AM Police 800 1987 CHEV CAPRICE 801 1988 SUBARU 802 1990 DODGE DYNASTY 803 1988 PLYMOUTH CARAVELLE 870 1987 CHEV SUBURBAN 872 1987 CHEV CAPRICE 890 1987 CHEV SUBURBAN 892 1989 FORD LTD CROWN VICTORY _ 901 1990 FORD LTD CROWN VICTORY 902 1990 FORD LTD CROWN VICYORY 903 1990 FORD LTD CROWN VICTORY 904 1991 FORD LTD CROWN VICTORY 920 1992 FORD LTD CROWN VICTORY 922 1992 FORD LTD CROWN VICTORY SPUC 1978 CHEV TRUCK 1980 CHEV ONE TON TRUCK 1983 FORD 3/4 PICKUP 1983 FORD BUCKET TRUCK 1984 FORD VAN 1986 FORD DIGGER DERICK 2 of 3 •.• -._ .-.• .- .-• L SPDC - Continued 1986 1988 OLDS CUTLASS CIERRA CHEV S-10 4X4 1990 BUCKET TRUCK 1989 FORD TRUCK 1991 FORD 4X4 1991 FORD TRUCK L1992 INTERNATIONAL 480 4X4 L. L L L L. 3 of 3 L LATTACHMENT NO. 6 1988 1989 1990 1991 1992 Miles of Street Total 101. 0 104 . 4 105 . 7 106 . 9 110 . 4 Trunk Highways 9 . 2 9 . 2 9 . 2 9 . 2 9 . 2 Paved-County 23 . 4 23 . 4 23 . 4 23 . 4 23 . 4 Other 68 . 5 71. 8 71. 8 74 . 3 74 . 3 Miles of Alleys 7 . 0 7 . 0 7 . 0 7 . 0 7 . 0 Number of Cul-de-sacs 43 51 58 64 75 Acres of Park Land Maintained 260. 1 260. 1 260 . 1 260 . 1 260 . 1 Sanitary Sewer-Miles-Footage 28 . 8 29 . 7 30 . 2 31. 6 34 . 4 Miles of Storm Sewer 18 . 6 21. 0 21. 8 23 . 2 24 . 7 Year Inches Annual Snowfall 1987-88 46 . 0 1988-89 56 . 3 1989-90 39 . 0 1990-91 22 . 3 1991-92 72 . 5 1992-93 45 . 0 M M ENGINEERING 1992 ANNUAL REPORT _ OF THE ENGINEERING DEPARTMENT Employees In 1992 , the Engineering Department consisted of 5 full time employees . This represents a decrease in staffing from 1991 levels by two due to the inability to fill the temporary summer r iarnspect or and summer intern positions . The employees by position follows : — Name Position Dave Hutton Public Works Director/City Engineer Ray Ruuska Engineering Coordinator John DeLacey Engineering Technician III Jeff Swenson Engineering Technician II Pat Pennington Engineering Secretary Engineering Activities Engineering Department activities include conducting field investigations, collecting engineering dtaeandnsspecifying ering gothe _ criteria for the investigations, preparing s based on the investigations, furnishing design drawings, specifications and criteria for such designs, securing bids and awarding the contracts for the projects, oversee and inspect construction to assure compliance with the drawings and specifications, testing and approving infrastructure construction projects including sanitary sewer, watermain, storm sewer and roadway, prepare all reports and studies required to preserve Municipal State Aid Funding received by the City, review technical engineering material and to provide assistance to City _ Council, other City departments, City Commissions and Committees and the general public . _ Capital Improvement Projects The most visible function of theEngineerieng Departmeious nt is iscthe administration of all City contracts for projects . Administration of these contracts consists of design, surveying, right-of-way acquisition, preparing specifications, bidding and award of contract, inspection and testing, processing monthly payments and change orders and generally overseeing the project from start to finish. During 1992, approximately $1, 900 , 000 worth of City contracts were administered for by the Engineering Department consisting of the following projects : 1992 Projects • Completion of the 2nd Avenue Reconstruction Project (1991 project) . • Construction of Vierling Drive from County Road 17 to County Road 79 . • Reconstruction of Apgar Street between 1st Avenue and 6th -- Avenue, including portions of 2nd Avenue and Pierce Street . This project eliminated most of the railroad tracks at Apgar Street,anddelimina) ed additional gravel _ streets (Pierce • Installation of sanitary to sewer and h Avenue.watermain in the Industrial Park adjace • 1992 Sidewalk Replacement also) Project (included 1991 Sidewalk Replacement Project • 1992 Pavement Preservation Program (Cracksealing) . • Replacement of the pool liner and filter sand at the Lion' s Park swimming pool . ® Reconstruction of the tennis courts in Lion' s Park. 1992 Private Development Projects In addition to the administration of City contracts, the Engineering Department plays an active role in private of all development projects, mainly the inspection and app public improvements . In 1992, approximately $1, 100, 000 worth of private development projects were constructed under the supervision of the Engineering Department, as follows : ▪ Beckrich Estates (Barrington Drive, Hampton Court, Courtland Circle, Carriage Circle) . • Minnesota Valley 7th Addition (Polk Street and 11th Avenue) . • Prairie Estates 2nd Addition (Prairie Lane, Tumbleweed Circle) . _ • Heritage Place 3rd and 4th Additions (Granite Drive, Granite Court, Heritage Drive) . • Meadows 6th and 7th Additions (Aster lane, Sage Lane, Sage Court, Primrose Lane) . • Weinandt Acres 2nd Addition (Marcia Lane, Mark Court, Mike Court) . Horizon• Heights 4th Addition (Sunset Court, Horizon Drive) and Muhlenhardt Road relocation of County Road 18 . Total Capital Improvements The total amount of Capital Improvement hPpublicsandmprivateedwas the Engineering Departmenta approximately $3 , 000, 000 . This represents the amountincrease Capital fm 1991 . Attachment No. 1 is a graph showing Improvement Projects constructed over the last 5 years . Major Transportation Pro'ects In 1992 , all 3 major transportation projects in Scott County were under construction. 1 . Phase IA, II of the BloomingtonScott and HFerre Bridge started construction in 19for this project . n Counties are the lead agency Completion is scheduled for 1994-1995 . 2 . Phase IB and IIA of the Shakopee Bypass were let and started construction. These two phases consist _ of several bridges at the far east connection of the bypass to existing T.H. 101 . Mn/DOT is the lead agency on this project . Construction is scheduled to be completed by the end of 1994 . 3 . Phase II of the Downtown Bridge and Minibypass, consisting of the bridge itself . The last and final phase is scheduled to be let in 1993 and end construction is scheduled for completion by nd the he ate of 1994 . Mn/DOT is the lead agency is project . A considerable amount of staff time is required on these 3 projects for such items as plan review, preconstruction meetings, utility coordinations, impacts on City facilities, Mn/DOT meetings to resolve conflicts, consultant coordination, etc . Design of Proposed Improvements In addition to those projects actually constructed in 1992 , the Engineering Department is responsible for designing or overseeing the design of any public works project . These activities consist of preparing feasibility reports, cost estimating, surveying and collecting data, coordinating all consultants work, obtain soil borings, reviewing and approving all designs for both public and private projects, working with other governmental units such as Mn/DOT and ensuring all plans and specifications for any public works projects meets the City design standards and current engineering criteria. During 1992, the Engineering Department worked on the design of the following projects: • T.H. 101 Shakopee Bypass (Southerly) . Staff worked with Mn/DOT officials and the consultants on the design and also is a member of the Bypass Coordination Team to review all aspects of this project . • T.H. 169 Bridge and Minibypass . Staff continued to _ work with Mn/DOT and the consultants on the final design. • Bloomington Ferry Bridge, including approaches, and the realignment of County Road South to County Road 42 . Staff has been active in working with Scott County and their consultants on the design of this project . • Continued to work with outside agencies on obtaining right-of-way and permits for Phase III and IV of the Upper Valley Drainage Project and Shakopee Bypass drainage facilities and assisted the consultant in the final design of this project . • Reviewed and coordinated the design of the following City projects : Apgar Street/Pierce Street/2nd Avenue 12th Avenue Sewer and Watermain Vierling Drive Swimming Pool Repairs Lion' s Park Tennis Courts 1992 Sidewalk Replacement Project 1992 Pavement Preservation Project • Reviewed and approved of all plans for private development projects . — • Prepared the special assessments the fol lowihelng projectspublic :to adopt the assessments on 2nd Avenue Reconstruction 5th Avenue/Market Street Vierling Drive Tahpah Park Watermain (Jackson Street) • Prepared feasibility reports and held public hearings on the following improvements : Vierling Drive Apgar Street/Pierce Street/2nd Avenue _ 12th Avenue Sewer and Water Muhlehnardt Road VIP Sewer Extension Rahr Malting Forcemain _ Inspection Services The Engineering Department is responsible for inspe t ng all public improvement projects, both publicPlic conform to City and State Specifications . In 1992 , all Citypublic improvement projects were inspected completely by without the need to utilize outside consultants. Routine Activities Additionally, day to day operations create other workloads on the Engineering Department and consist of a wide range of activities. The following are some of the miscellaneous daily activities of the Engineering Department : • Processing and administering all street cut permits for any work within street right-of-way and inspecting all construction of the work. • Administering the storm sewer utility. • Updating all City maps and maintaining an inventory of the City' s existing infrastructure as well as long range planning for improvements to those systems . • Reviewing and processing building permits . • Maintaining and assigning addresses to all properties in the City. • Responding to the Public or Council regarding potential problems to the streets, sidewalk or infrastructure . _ • Coordinating the use of all consultants for the various projects. • Administering the Municipal State Aid System and ensuring all map updates and reports are submitted in a timely fashion. • Property acquisition and easement negotiations for all projects, as necessary. • Preparing monthly and annual reports, budgets, 5-year equipment plans, Capital Improvement Program and monthly business updates . • Ongoing training, both in-house and external (seminars) including the review of all technical material, new products and new technology. • Continued use and implementation of the computer system and AutoCad drafting machine. • Assist all other departments in preparing graphics or drawings and responding to any requests for information. • Assisted in developing and preparing the updated Comprehensive Plan. • Regularly reviewing and providing input to the Planning Commission on plats, variances, zoning issues, conditional use permits, etc. _ Special Projects/Studies In 1992 , there were numerous special projectsartme d astus dies soeither _ undertaken or involving the Engineering P • Continued to work with the consultant in preparing the Comprehensiveas Sanitary the Rahr Forcemain,which MWCC also Chaska vPlant issues — isssuc Study, VIP Sewer Expansion, etc. • Initiated the Comprehensive City-Wide Storm Water NEM Management Plan and worked with the consultant in starting that project . • Assisted in the design and construction management for the new City Hall . • Assisted the consultant in the swimming pool evaluation and recommended improvements . • Actively involved in setting up the City of Shakopee procedures as the LGU for compliance with the Wetlands Conservation Act of 1991 . • Continued to provide assistance to the Planning Department for the new St . Francis Hospital Development . — • Continued to provide assistance to the Planning Department for Comprehensive Plan amendments relative to the Bloomington Ferry Bridge/County State Aid Highway 18 — Project . • Provided assistance and technical input into tored e Ey sa Shakopee Transportation Study, being prepared — consultant for the Planning Department . • Numerous warrant studies for stop sign request . Funding and Expenses The total Engineering Department expenses for 1992 was $225, 426 . 00 . This represents a 4% decrease from 1991 levels . — The expenses can be broken down into two categories as shown on Attachment No. 2 : Routine Activities and Improvement Projects . In 1992, expenses for Routine Activities totaled $151, 390 . 00 or about _ 67% of the department' s expenses . Expenses for Improvements Projects totaled $74 , 036 . 00 or about 33% of the department' s expenses . — The Engineering Department also generates income by inspection fees, permits and by the billing of time charged to funded accounts . This figure is largely dependent on the number of — projects worked on that will be assessed and the amount of the assessment . If there are a lot of street reconstructions (25% assessed) versus new streets (100% assessed) , this figure will be lower. This figure does not include actual assessments collected — in 1992 from past projects, but rather only current years billable projects time. During 19b' the hours total income received and billable Engineering Department totaled funded $134 , 400 . 00 . — This represents a 11 . 0% decrease from 1991 . By comparing this to the total departmental expenses, — approximately 60% of the Engineering Department expenses were paid for by the income generated by funded projects, fees, etc. Attachment No. 3 is a chart summarizing departmental expenses and income from 1992 and also the period from 1988-1992 . Attachment No. 4 is a bar graph showing the same information. ATTACHMENT NO . 1 N CO NCV T- 2 u-)111 2c I-- z CC W 0 N li __ 0) u)<Cr, 2 0) W W G U] >---- Lu a 0 i 0 Cr r-- 11_1 0 < cc ci_ 0) 2 LL 0 ›N 2 iiiimitiir __J F" Z Ea: CC Q d-WI 1.-- w co rn O co I ill O.. 0 Z < E_ V 0 ccin 411111111111111111 c: Z < c III -J d, CO N r 0 ATTACHMENT NO. 2 EXPENSES PER PROGRAM NUMBER Routine Activities: 410 - Benefits $ 30, 101 _ 411 - Management $121, 289 — Subtotal $151,390 or 67% of Expenses Projects: — 5000/5500 Private Developments $ 25, 792 5521 Upper Valley Drainage 273 5534 Sidewalk 1, 3531, 353 5572 5th Avenue 36 — 5583 Jackson/Harrison Streets 10, 036 5585 2nd Avenue 203 5587 Tahpah Sprinklers & Watermain 14 , 868 5589 Vierling Drive 5590 Swimming Pool 2, 124 7, 12 — 5591 Apgar Street 955 5 5592 12th Ave. Sewer/Water 5, 539 5595 Tahpah Park Shelter 1, 256 5596 VIP Extension 5598 Rahr Forcemain 556 2, 1824 5602 Tahpah Parking Lot TOTAL $ 74, 036 or 33% of .- Expenses 0 0 0 o o 0 o co cri o0 0 N CO O d' O O r CO O O O in h- N T CD Ee 1 CD Qom) O T CO O N O 6 O (0 � 0d O T 1- - COW O O r N M 6 co O in 00 Co in O Lo 49 69, 49 o p O l(7 L in co o O co O Co ~ co) O Co C5) N CYJ N T O 49 E E O z Co CD II) C7 O z co N L cO O W � o Co T 6 Ccn c6 c 00 Co Nco co o } 69- M 69- < }Q H H Q O Cc CO 0 O CoM O �' O O m O 4 C c C7 CO 0) O O p CO d. O L T f- In O co O c O O in T k T TT). Co EF} V1) Cl) W (n LU LI ti) W U d 2 LU W u) O LUX CC Z W 0 0 I- a.` F- Z u- — Z >_ c a. IIIO m W U a co E z o —' 0 0 U W C E 0 p CL U- U ¢ 4 ATTACHMENT NO . 4 F- - Z k C\I Lll T- - 2 w _ 1--- 2 cc 0 1.6. 1i1 , _ < (2 0) M Q.. ..... Z 11.1 0 (/)> N ,, :7— iii 1 i m ii 0 i 1 ,s), < 0 (n /- Lil Z f riLL1 Z LLI CC z 2 '\ \I co2, _ ILI lil dc C13--) i LLI 0-, (1:?, _ --,, , ,..., fe— Lu F_ 0 Vi co w 0 Ca t I I I 0 ENGINEERING DEPARTMENT MONTHLY PROGRESS REPORT ON PROJECTS FOR MARCH 1993 Category 1 - Projects Under Construction/Unfinished Projects 1. Apgar Street and 2nd Avenue Construction on this project will resume in May as soon as the load restrictions are removed by Mn/DOT. The remaining work to be done next year includes curb & gutter (1 block) , asphalt base (3 blocks) and asphalt wear course (entire project) . The contractor will be starting to maintain the gravel street weekly in April due to the spring thaws . 2 . Market Street/Minnesota Street Railroad Crossings The Chicago & Northwestern Railroad has installed the crossing signals on both streets . The new rubberized crossing at Market Street has still not been installed. The railroad has scheduled the installation of the rubber crossing to be completed by the end of May at the latest and possibly sooner if work crews become available. 3 . Vierling Drive - C.R. 17 to C.R. 79 Construction on this project will resume in May as soon as possible. Remaining work includes the final lift of asphalt, sodding, restoration and final clean-up. 4. 12th Avenue Sewer and Water Project (Industrial Park) Approximately 90% of this project been completed. The project should be completed within contractual time frames . 5 . Beckrich Estates All work in this new subdivision was completed last fall with the exception of the final lift of asphalt, restoration and final clean-up. This subdivision will be completed this spring or early summer. 6 . New Connection of Muhlenhardt Road to C.R. 18 and Streets in Horizon Heights 4th This project is basically completed. Some minor grading remains, as well as the final clean up and restoration. 7 . Minnesota Valley 7th Addition This subdivision was completed last fall except for the final lift of asphalt, clean up and turf restoration. The remaining work should be completed this spring or early summer. 8 . Stonebrooke - Phase I This subdivision still needs the final lift of asphalt . It was planned to be finished last fall but never got completed. Due to the final asphalt not being placed for several years, some curb repair and asphalt patching will be required. Category No. 2 - Projects in Design 1. Rahr Malting Force Main This project is in the final design phase . This project is being designed in-house . 2 . V.I.P. Interceptor Extension This project is basically designed. The construction schedule is being delayed due to Mn/DOT delays for the Upper Valley Drainageway bid letting (See Upper Valley Project discussion) . This project is being designed in- house . 3 . Minnesota Street/Dakota Street/Alley This project is being designed in-house . Staff has not started the design yet because we are still waiting for the preliminary field surveys to be completed. 4 . Upper Valley Drainage Project - Phase II and Shakopee Bypass Drainage Facilities This project has been designed and ready for bidding for two years . The City is the lead agency for constructing the project even though it is a joint City/MnDOT project . Mn/DOT is acquiring all of the right-of-way for the project and the bid delays are directly related to Mn/DOT' s delays in acquiring the right-of-way. The latest word is that the City will receive authorization to bid the project in July. 5 . Street Reconstruction Projects (Spencer Street, 8th Avenue, 4th Avenue, Naumkeag Street, Fillmore Street and Atwood Street) These projects were ordered by the City Council on March 30, 1993 . The construction schedule will be dependent on how fast the design can be completed. 6 . 1st Avenue Utilities (Minibypass) This project is designed and will be constructed by Mn/DOT as part of the Minibypass . City cost participation will necessitate staff monitoring and inspection of this portion of the project . A public hearing may be scheduled to assess the service line replacement . 7 . 1993 Sidewalk Replacement Program The list of property owners involved in the 1993 annual program and deficient sidewalk locations has been identified. A public hearing will need to scheduled prior to bidding this project . 8. Public Works/SPUC Parking Lot Paving Some preliminary surveying has been obtained and an approximate cost estimate prepared. No design has started. 9 . Tahpah Parking Lot Expansion The field surveying of the entire Tahpah Park is completed. No design has started. Indications are that the Jaycees would like to do this project in 1994 , so the design is currently a low priority item. 10 . Valley Park 11th Addition Plans are done and Council has authorized the advertisement for bids for this project . This is new subdivision, but the developer petitioned the City to construct all improvements, so this will be a City project . Category No. 3 - Projects Under Study (Feasibility Reports) 1 . Downtown Alley Reconstruction and Undergrounding Electric Lines The feasibility report and cost estimates for the alley reconstructions and electrical undergrounding is completed. A public hearing has been scheduled for this project . 2 . Muhlenhardt Road The feasibility report was completed and the project denied by the City Council last spring. Since then, a petition to reconsider the Council action and pave the road was received. Any action on this petition was tabled until the Special Assessment Policy was revised. The revised Special Assessment Policy was adopted by the City Council on January 19, 1993 . The petition should still be acted on. Category 4 - Private Subdivisions All public streets and utilities constructed as part of new subdivisions require continuous inspection to make sure City Specifications are followed. The following is a status update on the new subdivisions for 1993 . 1. Meadows 8th Addition Construction has already started on this project . 2 . Prairie Estates 3rd All plans have been approved by City and SPUC staff and construction will start this spring. 3 . Maple Trails Plans have been approved and construction is anticipated this summer. 4 . Dominion Hills Plans have been approved and construction is anticipated this summer. 5 . Milwaukee Manor Plans are nearing completion and construction is anticipated in 1993 . Category 5 - Special Projects 1. Total In-House Engineering Concept During the 1993 budget process, the City Council directed staff to prepare a proposal on what it would take to be a completely self-sufficient Engineering Department (i .e. no consultants, staff equipment and furnishings needed) . Staff has not prepared this study yet . 2 . Improvements to the Prior Lake Outlet Channel The Watershed District has not submitted any proposed improvements to this channel . They have directed their consultant to prepare a study on this . 3 . Comprehensive Sanitary Sewer Plan (Consultant) The draft report is done. The final report is being postponed until the Land Use Study near the new County Road 18 Interchange is completed. 4. Comprehensive City-Wide Stormwater Management Plan (Consultant) This study is approximately 40o completed at this time. March 31, 1993 David E. 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V>-V> W CT' 5 *' * Y 11? A CO W 0 1-'- H (D H H Y• * LSI * Ui * N * 01 * F' NiN 0 H H (D H' 0 H * W * 0 * N * H * (..rt * H H' 01 COq Y * CO * 0 * ... * l'.i * Y * w FI •n • a •n • • Y Y Cr"t Y IA * • * • * ' UI UI Y• N * J * C� * � * 0 • * • * • N O UlY CA OOO O * 0 * C\ * J * `1 * 01 * 01 ? W q O O O t:2 * * * * * * Cf) CD > 0 � r r O H H P CD n PI m N (7 SHAKOPEE FIRE DEPARTMENT 1993 FIRST QUARTER NEWSLETTER I. RESPONSES: BUILDING: 9 VEHICLES: 1 MISC. FIRES: 18 RESCUES/MEDICAL: 6 SERVICE & OTHERS CALLS: 16 TOTAL: 50 II. RESPONSE OVERVIEW: * On 01/30/93 and 03/15/93 we responded with Mutual Aid to assist Chanhassen Fire Department for a barn fire and a house fire respectfully. The house fire was the call where a Chaska fire unit lost its brakes on a hill and rolled. The truck is a total loss but the fire fighters received only minor injuries. Our thoughts are with them. * On 02/15/93 we responded to a garage fire at 2393 Hauer Trail where a portable heating unit was found to be the cause. * On 02/17/93 we responded with Mutual Aid to Chaska for a Trailer House fire. The fire was started under the trailer by the owner using a "sunflower" type heater to thaw the water pipes. * On 03/12/93 we responded to a garage fire at 706 Adams Street. The fire was contained to the garage area. The fire was started by an electrical cord that was run through the garage door opening molding. III. TRAINING: There were 11 formal training sessions this quarter. This provided for over 40 hours of training. On January 16th the department conducted live burn training at the vacant house on the 1200 block of 3rd Ave. The crew trained on initial attack and ventilation. Also participating in the training were Councilpersons Joan Lynch and Mike Beard. There involvement in actually dressing in fire gear and going into the fire gave the department a real boost by showing there desire to understand how we do fire fighting! The members of the department that are taking the Hazardous Material Training Course and are about mid-way through the 45 hour class. Things are going well. The United Fire Fighters Association Meeting in Savage was attended by Chief Frank Ries, Captains Mary Athmann and Ed Siedow and firefighters Ken Pass, Dan Pauly and Todd Schwartz. IV. SIGNIFICANT ANNOUNCEMENTS: 1. The Bid to Beatrice Nebraska was sent and opened with Shakopee's bid coming in low bid!! However it was the oldest unit and had not been refurbished like the other two trucks submitted. The two trucks that beat us were as follows: First choice was: A 1978 Pierce with a 100 foot LTI platform. It had been repainted and reworked. Bid Price -- $195,000 Second choice was: A 1975 LTI 85 foot platform. It to had been reworked and painted. Bid Price -- $198,000 2. The new aerial apparatus committee has final draft of the specifications and will be advertising in the next week or two. 3. The hiring practices have been completed and will be in affect April 19, 1993. V. DEPARTMENT PLANS: We are pursuing the acquisition of land for the second fire station at the purposed location of Vierling and Marschall Rd. Also at this time we are conducting time and response studies for the location at County Roads 16 & 83. VI. SERVICE ANNIVERSARIES: January March 1. Frank Ries 25 yrs. 1. Joe Honermann 16 yrs. 2. Ken Berg 11 yrs. 2. Mark Huge 14 yrs. 3. Robin McCullough 8 yrs. 3. Lino Baden 9 yrs. 4. Rick Coleman 6 yrs. February 5. Terry Stang 6 yrs. 1. Terry Link 13 yrs. 2. Ed Siedow 12 yrs. 3. Val Theis, Jr. 7 yrs. 4*( s7 MEMO TO: CITY COUNCIL FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR; SUBJECT: WOOD CHIPS DATE: MARCH 29 , 1993 NON-AGENDA INFORMATION ITEM FOR CITY COUNCIL. The Public Works Department has a stockpile of wood chips in the yard from the tree removal and trimming program. In the past, all brush and trees were burned at the burning site. But the burning site has been eliminated due to the construction of the Shakopee Bypass. Some of the wood chips will be utilized for landscaping and fill around boulevard trees, but there is excess wood chips for the City ' s needs. The excess will probably have to be hauled out to the landfill or a compost site/recycling center. Staff has received several requests from the public regarding the availability of the wood chips. Because the wood chips have little value to the City and in fact would cost money to dispose of them, the Finance Director and I feel that it would be acceptable to give the excess wood chips away to anybody that wants them, but they would need to transport the chips on their own, as opposed to the City trucks hauling them to private property. If the City Council wishes to review this decision and develop a different policy, staff should be so directed. ~ ` ' 4 � � V0.7..1 11CtI * :►tr` ill I i. W , 00 �l•.4O t..-.4%.�•,i. ii,.#-6..., 14. .:„....50-21,40.7-4-iir......,11r4A 4�T; CO.: Q Co o CoQ►,�46‘ �,r7.��. c:;• .... N, aiirfriti ...tAyrtfilitarkeit sictiVIaVi Minnesota .� ' Department of Natural Resources -- i--__ $' �,= Division of Forestry 0�, �1 U.S.P_CSiA,:• ;,i . II 1200 Warner Road . 0 , f D3ARTYENiOF St Paul,MN 55106 . .. My 8 i`1 ' - ;' NATURAL RESOURCES hSi37. St*.-.1,..`-- - - . -. - • , - •,;.,: xDave Hutton "" ' Cit of Shakopee 'a! 129 F_. 1st.Ave. 4-'4,74-7. F.7,;4",:1,,-;,-,r Shakopee,Citi 55379 r • '. •PO $ ' � '`s` 228 O '� 2 O & E ! IuuItih Vo amupp; cd) .2 o.z`hnoo m o 0 itr f-+„:g f: 4- g ez Kt. et) OT 0 0 = 0"1.#11' fi G t?1 j G Cu Q y L / 8 v UQxN` crai � ,E1 .g A G 2 / `..00” • P.,, cu 0 .>. •E p c ea .... 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V CL .c cumt) t _c s_;>xac `� b en 3 E o •o �, .c cx3 ,.. y > t 3 att o o E a c. a� cd c w 0 I. ri 0 CD c-4 •0 0 Go c 0 G .L 4) es �j b •0 0 0 .d e.:.: E o 0 c o f c- o > • a) c H o - = , O IUH • •• - _ .1.-..›,....r•D W ... • • .. — i - •0 i t.. • 0 c il CI.a) O 0 0 0 , •ti• >, .5 et > c y c . -- g E �" E 3 s Hiflfl .s '1 hI wlii •,--u.... c a e o. y :�,, . , UUil • '.g4 a IU 0• E el _ _• ?�• '> 0 c c. a r5 c.3 v w y • Z7 c o o o y ' n •� c 0 a . -• 1 t..:_ • •c c. ca o re, .b c a3 ccs o , _- ▪ >, .� c c 0 Cr c cs •0. •c, c r . y c. 5 c3 O >; y 3 y co il b ... 6 rOj ` E ccs •C c. C. = •0 0 O. >+ C7 • • r x F. U AU G Cob U s • .5 cis :'.a;�? 4 (9 NON-AGENDA INFORMATIONAL ITEM MEMO TO: Shakopee City Council FROM: Barry A. Stock, Assistant City Administrator RE: Eagle Creek Thrift Shop - Chain Gate DATE: April 1, 1993 INTRODUCTION & BACKGROUND: On March 31, 1993 I received a correspondence from Danelle Kujack, Eagle Creek Thrift Shop Manager, regarding problems they are experiencing with persons dropping off items after hours . Ms . Kujack has requested permission to install a chain gate across the entrance . Ms. Kujack' s correspondence explains in detail the proposal for limiting access to the facility after business hours . I informed Ms . Kujack that I did not believe there would be a problem with the proposal as outlined in her correspondence . I did inform her that I would run this item past City Council as a Non- Agenda Informational Item. If Council has any objections to the proposal submitted by Ms . Kujack, I would appreciate that you bring them to my attention. If Council has no objections, I will inform Ms. Kujack to proceed as planned. The CAP Agency has agreed to cover all costs associated with the proposed gate. Ms. Kujack has also indicated that the proposed chain gate would simply be meant as a means to limit access to the facility. The gate would not actually be locked. Therefore, Fire Department or Police access to the facility would not be a problem. ACTION REQUESTED: Contact Barry Stock as soon as possible if you have concerns regarding the CAP Agency proposal for a gate at the Eagle Creek Thrift Shop. BAS/tiv CAP. AGENCY 9, 73 , bX7 , 2 . Zfit� ZO "9 1 7 / 21 i I i i// '/l // ,jOri I ) L'&, ,62/1/2Y ' g -7 7 1,/ /41 ' a.71,_ 20„316 ali,67/"-/-ALL ' (1)-Ztgd-Zlit-e-012&a,1 e-1 . . ai-7.(Z a-70,--&;.4.--rd_ ,i., dizfr ,, izsuazezaa- ,I _bi/y/Z2>thlislie arefrAzo t'ut eav/z7),,, \,_7/_az 6a, .6,a ,-/zzed,;z1/ - 7 Yq&-,C " z_7z_, pv_ezad.,50 • //,,'_ i , 0040- / / ii / aeee‘ /I .i / '7 -az g&-/-/ ' d /i jSc-,1Z.Z7g2/1zW it Ar # • * O . i , / / 9(-2/ .•� , a- w. qt .4p oLi ej / 4/ k5'1Z.a*/ .ez:adet. a,?L- i i (3,,,97 oev_diZ // -.4"" z121- .._)40/7‘ .a,,z zZ ovz)zw.. , , a_, at->ate_,_ , ,/,/,,,,, „,, • / .1 ZDIAP , ,' ,/, ,d/ ." , / .- 2 .e. i ,// / Ozzo — / 17(1 -1&, y/-al/-1 '--/-/-��� liel&AP dthpa77/014 .-aii ,i!,, / i /i /, , yi ,}///26 -zWoi_za4/, , / vAL • •,0.0 i / / // z-,z-f-, 7a2? ' Gi. 721-i, o All . , , ' / Y 7 54 7> Shakopee Office rlSvBurille Office ty 1257 Marschall Rd., Shakopee,MN 55379 Scott-Carver-Dakota CAP Agency, Inc. 14551 Counte Rd 11.Suite MN 55337 167 612/496-2125 Voice and TDD An Equal Opportunity Employer Burnsv612/432-6699 FAX 612/432-5855 1-800-640-6128 FAX 612/496-0698 Printed on Recycled Paper Thri' + Shop ..Xs ber Pole pe qe ( 1y abs ;, / ,� Of am 5in u z '1n9rai ' g Chain 9rov Ct (-Ox. Z�I/7 PP3 3 'i g rovjj Sl v -> 0 rU 83 d 0 CertainTeed Corporation 3303 E. 4th Ave. PO Box 506 CertainTeed El Shakopee, MN 55379 April 1, 1993 Mr. James M. McCann Enforcement Unit Compliance and Enforcement Section Air Quality Division Minnesota Pollution Control Agency 520 Lafayette St. Paul, MN 55155 re: Shakopee Facility, Odor Dear Mr. McCann: This letter is submitted as a monthly progress report required by your letter of September 5, 1991. It outlines activities concerning the odor issue at our facility in Shakopee since the last report dated March 5, 1993. During the month of March, Huntington Energy Systems began installation of the thermal oxidizer equipment on our plant site. The structural steel and main body of this unit is now in place and work is on schedule. The electrical control building and transformer installations are progressing on schedule. Current activity per the schedule is as follows: Activity Target Date Status Purchasing and April 30, 1993 Deliveries are 50t complete delivery Control Room April 23, 1993 70% complete Installation June 8, 1993 Began March 17th See attached Gantt chart for delivery and installation schedule. Mr. James M. McCann page 2 April 1, 1993 Mr.Barry Stock, Assistant City Administrator with the City of Shakopee has requested to be copied on these monthly progress reports in order to keep the citizens of Shakopee better informed. Our next progress report will be submitted in early May, 1993. Sincerely, ..76 . ��� / j �.�I2� • Gary A✓ Swenson, CPE Principal Plant Engineer GAS:mr cc: C. Carfrey J. Quaranta K. Everhart L. Hawk R. Krause M. Noone N. Robinson R. Wagner B. Stock, City of Shakopee (attachment) n m al 1 , o cp m = O I') 5 C 0 -) o 2 L < L 0 2 XI W MLL 00 00 .---D 0 a) 0 8 16 z ..., 0 0 . . 0) m , E. 0 7 LLI < E --, 0 1 i 0 C - (O 0 cNI -) CCo i---N 0 Z i 2 0 0 I .;... . fX0 < W O w 0 o_cjc:n O ° w L m cL. Li. 0 CN1 Y Mc ii < 0 , I - --) ce) 0 a) 0 8 z ..... . 0 ._("I 01 7 .-- < 0 _J 0 1- Z Z I W 0 2 cn w ul 3,-; M cc 0 w I— z o z o _J 0 CC CT3 Fc cc 0 7- 1- 0 M cc 0 z w w 6 F- Z il x Q. w Z 0 W > 0 CC 0 m 5 UW ( ,_ z Q CNI 3N MWN T .7)LtiN WwN MWN ZWc4 LiWN 5WN mW0 c 0 m 0 (T) W cri 01 CA WCI- (31 M CA oi 01 01 0) 0_ 01 a, z ol Tr, 0,, cn al z gl,al < al n cn D 01 01 .- -Y.- WM 0.Y .- - 0-Nc .- .---c(31 M-x c .--. '''' . 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INCORPORATED 1870 1Y AhKO 129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 ti April 2, 1993 Mr. Philip Garbe 1852 West Vierling Drive Shakopee, MN 55379 Dear Mr. Garbe: Earlier this week, Mayor Laurent passed on to me a correspondence that you sent regarding refuse and dumpsters located at 2020 and 2077 West 12th Avenue. Your correspondence also noted a junk truck located at 1048 Tyler Street. Please be advised that the appropriate City officials are taking steps to correct the aforementioned City Code violations. I appreciate the patience you have shown in dealing with this issue. Unfortunately, the City presently does not have adequate funds for a Code Enforcement Officer. Therefore, problems such as the ones that you have been experiencing are dealt with by existing personnel when time allows. Additionally, I want to point out that often times matters such as these require court action. Needless to say, this process is often very slow. Thank you for bringing these items to our attention. We hope to have the problems noted in your correspondence resolved soon. Sincerely, gy/a; Barry A. Stock Assistant City Administrator TAMI\ADMIN\GARBE BAS/tiv The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER r P S 93 /'2 1"12a% c r A 1- goo ce-,„/ 3© 77 i2 w �si cr -//d 7--17 L' e d w ct- y y a t cct cr. ?-sore C.c' o c77/ T I f1 v7� v� /0)- V 4/eJ 2`• ' " 1� Q v (2d //r./ 'h -e 71i , 7/ k Yy e Z- cr/ 1-4 S a e —1-�1 cf f 7 r` / S G /o4., (.(/f� h j �� ,� ",`e , "#/G. G/," g-/f/e86:-- / f: -Cr O ---rx -- h ).0 A-,7 3 o -ri_ Vale- ‘S ( -t'/ -rh Yr t- -rh ti Yids --1;" Q v t L/ l7 A y Y/ / Y� �y /y2c, �� Gc/ Q1" Gvi� a hT T � � C Q n. ql62 `e a !Dc9 /, i J --Q y yS of� 1;4:'22 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - MARCH 1993 March 1993 March 1992 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 23 36 3 , 029, 408 15 27 2, 186, 681 Single Family-Septic 3 5 495, 500 1 2 240,400 Multiple Dwellings 1 6 824 , 179 1 5 510, 143 (# Units) (YTD Units) (4) (14) - (2) (10) Dwelling Additions 3 6 42, 100 7 8 90, 283 Other - - - - 1 1, 500 New Comm. Bldgs - - - - 1 85, 000 Comm. Bldg. Addns. - 1 6, 000 - - -- New Industrial-Sewered - - - - - - Ind. Sewered Addns. - - - - - New Industrial-Septic - - - - - - Ind. Septic Addns. - - - - - Accessory/Garages 5 7 69, 268 1 1 9, 000 Signs & Fences 5 14 19,743 3 8 23 , 915 Fireplaces/Wood Stoves - 1 1, 200 - - -- Grading/Foundation - - - - - - Moving - - - 1 Razing 1 1 1, 000 - 1 12 , 380 Remodeling (Res. ) 3 6 23 ,777 1 7 17 ,760 Remodeling (Comm/Ind. ) 7 18 1, 697 , 095 4 12 1, 200, 000 TOTAL 51 101 6, 209, 270 33 73 4 , 377 , 062 No. YTD. No. YTD. Electrical 50 133 26 91 Plumbing & Heating 79 143 42 109 Total dwelling units in City after completion of all construction permitted to date 4 , 847 CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN MARCH, 1993 9838 William Haverstock 2027 Hilldale Drive Garage 15, 000 9839 Laurent Builders 2047 Eaglewood Lane House 105, 000 L 2 B 1, Eaglewood 3rd 9840 Imker Construction 2393 Hauer Trail Garage 4, 000 9841 Corporate Finishes Shakopee Town Square Remodel 110,000 9842 David Schmitt Const. 2531 Onyx Drive House 119,500 L 10 B 5, Hauer's 4th 9843 Novak Fleck 738 Dakota Circle House 71, 000 L 3 & 4 B 6, Meadows 7th 9844 Novak Fleck 937 Aster Lane House 72, 000 L 1 B 1, Meadows 7th 9845 Novak Fleck 1235 Sage Lane House 71, 000 L 10 B 1, Meadows 7th 9846 Schad Tracy Signs 889 Valley Park Drive Sign 1,500 9847 Michael Meyer 1537 Roundhouse Circle Remodel 4, 000 9848 Laurent Builders 1137 Polk Street House 62, 000 L 8 B 2, Minnesota Valley 7th 9849 Laurent Builders 1169 Polk Street House 72, 000 L 4 B 2, Minnesota Valley 7th 9850 Attracta Sign 287 Marschall Road Sign 360 9851 Detail Home Bldrs. 1127 Heritage Drive E. House 67, 642 L 1 B 3 , Heritage Place 3rd 9852 Novak Fleck 1423 Sage Court House 72 , 000 L 7 B 3 , Meadows 7th 9853 Monnens Custom Bldrs. 886 Carriage Circle House 133 , 000 L 7 B 7, Beckrich Park Estates 9854 Logeais Homes 1193 Shawmut Street House 82,622 L 5 B 2, Prairie Estates 2nd 9855 C. I. Realty 1520 Roundhouse Circle Remodel 7, 000 9856 Kratochvil Const. 3303 East 4th Avenue Remodel 7,470 9857 Frank Marzario 1147 Canterbury Road Remodel 3 , 500 9858 Dale Dahike 1868-1880 Vierling Dr.E. Townhouses 304, 000 L 1-4 B 2, Dalles Townhome 9859 Valleyfair One Valleyfair Drive Remodel 40, 000 9860 Valleyfair One Valleyfair Drive Move Bldg. 5, 000 9861 Novak Fleck 1298 Sage Lane House 82, 000 L 7 B 2, Meadows 7th 9862 Logeais Homes 1383 Sage Lane House 65, 000 L 5 B 3, Meadows 7th 9863 Novak Fleck 1053 Primrose Lane House 80, 000 L 3 B 5, Meadows 7th 9864 Novak Fleck 1363 Sage Lane House 80, 000 L 4 B 3 , Meadows 7th 9865 Novak Fleck 1483 Sage Court House 80, 000 L 10 B 3 , Meadows 7th 9866 John Sexton 1195 Prairie Lane House 148, 000 L 4 B 3 , Prairie Estates 2nd 9867 Lance Hespenheide 820 East 4th Avenue Demo 1, 000 9868 David Schmitt Const. 1104 Shawmut Street House 88, 000 L 1 B 3 , Prairie Estates 2nd 9869 Anthony Breeggemann 650 East 5th Avenue Fence 1, 000 9870 Novak Fleck 768 Dakota Circle House 84, 578 L 7 B 6, Meadows 7th 9871 Laurent Builders 1775 Presidential Lane House 100, 000 L 1 B 1, Minn. Valley 6th 9872 Detail Home Bldrs. 1218 Heritage Drive E. House 79, 884 L 2 B 2 , Heritage Place 2nd 9873 Detail Home Bldrs. 1217 Heritage Drive. E. House 84, 247 L 12 B 3 , Heritage Place 2nd 2094 Bridge Spur House 89, 500 9874 Kevin Suel L 6 B 2 , Eaglewood 2nd Sage Lane House 80, 000 1343 Sa 9875 Novak Fleck g L 3 B 3 , Meadows 7th 9876 Steven McDonald 1266 Prairie Lane House 147, 000 L 4 B 1, Prairie Estates 2nd 9877 Pamela Woodruff 1524 Roundhouse Circle Remodel 6, 697 9878 Little Caesars 473 Marschall Road Remodel 35, 000 9879 Shakopee Valley Printing 5101 Valley Ind. Blvd. Remodel 18, 000 9880 Suzanne Walsh 1039 S. Atwood Street Garage 9, 000 9881 DeWayne Abbas 940 Sommerville St. Fence 840 9882 Joseph Jenny 1043 S. Apgar Street Storage Bldg. 1, 280 9883 Novak Fleck 1463 Sage Court House 72, 000 L 9 B 3, Meadows 7th 9884 Holiday Stationstores 444 East 1st Avenue Sign 5, 000 9885 Lance Hespenheide 820 East 4th Avenue Deck 1, 568 9886 Lance Hespenheide 820 East 4th Avenue Garage 8, 448 9887 Bernard Pieper 1147 Minnesota Street Deck 2, 660 9888 Jesse's Remodeling 1446 Roundhouse Circle Deck 1, 372 Total: $2, 881, 668 *a3 CITY OF SHAKOPEE �, sa, Y`�- INCORPORATED 1870U `,'`> 129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 ''',- ,v7771 April 1, 1993 Mr. Art Quinn, President Shakopee Youth Baseball\Softball Association 616 Tyrol Lane Shakopee, MN 55379 Dear Mr. Quinn: As you are aware, the City Council has received an application for a premises permit to sell pull-tabs at Cheers 2 Ya. Since the Association has already received a premises permit for this location, I asked the applicant to provide me with a letter stating that the Association is no longer interested in selling pull-tabs at Cheers 2 Ya. You kindly provided me with this letter which I will share with the City Council, and the City Council can now act on the new application. I plan on putting this application on the next City Council meeting agenda, April 6th. Mr. Bob Tomczik indicated to me, verbally, that the reason the Association was discontinuing selling pull-tabs at Cheers 2 Ya was because large cash shortages occurred when there were sales behind the bar. Mr. Tomczik provided no details to back up his statement . I compared the net receipts to the cash over/under on the Association' s monthly reports for all 3 licensed premises, and Cheers fell between the other two. Both the Chief of Police and the City Attorney have informed me that the City needs more information than a verbal conclusion by the Association in order to investigate any further. I need facts and evidence. If the Association would like to put their experiences with Cheers 2 Ya in writing, stating the facts and evidence supporting Mr. Tomczik' s suggestion of wrong-doing, the City would be happy to pursue this matter. If I receive such information before April 6th, I would have a basis upon which to ask the City Council to table the new premises permit application for Cheers 2 Ya. Thank you for your cooperation. Sincerely, v,..ota ( du ith S. Cox y Clerk CC: City Administrator, City Attorney, Chief of Police City Council Bob Tomczik The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 6, 1993 LOCATION: New City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2]. Approval of Agenda 3 ) Recess for H.R.A. Meeting 4) Re-convene 5] Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9] Approval of the Minutes of March 16, 1993 10] Communications: a] Debbie Hackbarth, regarding allowing a semi-tractor to be parked at their residence b] Scott Leonard, Marketing Arts, regarding the City Logo 11] Public Hearings: None 12) Boards and Commissions: Park & Recreation Advisory: *a] Memorial Plaque at Lions Park Planning Commission: b] Dalles Properties request to rezone 10 acres located near the northeast corner of CR-17 and Vierling Drive, Ord. No. 354 c] Final Plat of Prairie Estates 3rd located west of CR-17 and south of Prairie Estates 2nd - Res. No. 3772 TENTATIVE AGENDA April 6, 1993 Page -2- 13 ] Reports from Staff: a] Ice Arena *b) Liquor Law Violations - Cheers 2 Ya c] Brian Stately/Wildside Tattoo Application for License *d) Camgil Corporation Application for Liquor Licenses e) Street Light Request for 11th and Quincy *f] Petition for Improvements to Muhlenhardt Road (3) Hiring A Mechanic's Assistant *h] Hiring An Engineering Technician II i] Proposed Petroleum Contaminated Soil Land Treatment Facility - West of Tahpah Park In Jackson Township *j ] Appointment of the Zoning Advisory Committee *k] Authorize Advertising for A Park Mower *1] Authorize Purchase of Plow and Wing for Dump Truck *m] Bloodborne Pathogen Policy Amendments n] Award Bid on Sewer Jetter - memo on table o] Rahr Malting Forcemain *p] Lease Agreement With Boy Scouts for Recreation Building q] Mini Bypass Sewer and Water Service Lines r] Hiring Consultant for 1993-7 Projects *s) Approving Bills in the Amount of $242, 398. 44 *t] FMG TIF Administrative Expense Reimbursement u] 1993 Board of Review - Appointments v) Metropolitan Development Investment Framework w] Request to Purchase City Property 14] Resolutions and Ordinances: *a] Res. No. 3773 - Appreciation to George Breeggemann b] Res. No. 3774 - Setting Public Hearing on Improvements to McKenna Road, Project 1993-8 *c] Res. No. 3765 - Approving Sale of Tax Forfeited Parcels *d] Res. No. 3757 - Approving Premises Permit for VFW *e] Res. No. 3776 - Amending 1993 Budget *f] Res. No. 3777 - Setting Public Hearing on Downtown Alley Improvements, Project No. 1993-9 15] Other Business: n a] rx,-. ti t. s� 4n ALTH."; LitA.0 ortm0 P` -7441,. 7 , b] c) 16] Adjourn to Tuesday, April 20, 1993 at 7 : 00 P.M. Dennis R. Kraft City Administrator r TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting April 6 , 1993 1 . Roll Call at 7 : 00 P.M. 2 . Approval of March 2, 1993 Minutes 3 . Other Business a) b) 4 . Recess for Executive Session to discuss property acquisition 5 . Reconvene HRA 6 . Adjourn Dennis R. Kraft Executive Director ( f - OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 2, 1993 Chairman Beard called the meeting to order at 7 : 05 PM with Cncl . Vierling, Lynch, Sweeney and Mayor Laurent present . Also present : Dennis R. Kraft, Executive Director; Karen Marty, City Attorney; Barry Stock, Asst City Administrator; and Judith S. Cox, City Clerk. Lynch/Vierling moved to approve the February 2 , 1993 minutes . Motion carried unanimously. Mr. Stock gave a presentation on continuing the Downtown Rehab Grant Program. Vierling/Lynch moved to continue the Downtown Rehab Grant Program in 1993 . Motion carried unanimously. Lynch/Vierling moved to adjourn the meeting at 7 : 07 PM. Motion carried unanimously. Dennis R. Kraft Executive Director Debra Zabel Recording Secretary ek '- 3 0., MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Barry A. Stock, Assistant City Administrator RE: Rehab Grant Program Application - Pablo' s Restaurant DATE: April 5, 1993 INTRODUCTION: Last month the Shakopee Housing and Redevelopment Authority formally took action to continue the Downtown Rehab Grant Program in 1993 . The 1993 budget did allocate $25, 000 for the Rehab Grant Program. On April 5, 1993 staff received a Rehab Grant Program application from Paul Schwasdall . BACKGROUND: Mr. Schwasdall is proposing to improve the building located at 230 South Lewis Street (Huber Building) . Mr. Schwasdall intends to remove the existing shake siding on the upper portion of his building and replace it with aluminum siding. The estimated total project cost for the improvement is $14, 940 . Staff has reviewed the Rehab Grant Program guidelines and design standards . The design standards do not prohibit the installation of aluminum siding. Staff files indicate that the Huber Building was constructed in 1972 . The Downtown Rehab Grant Program primarily address the rehabilitation of older structures in the B-3 Zoning District . However, the Rehab Grant Program guidelines do not prohibit the use of grant funds to improve structures that may not have historical significance. Mr. Schwasdall has submitted the appropriate information consistent with the program requirements . The siding proposed by Mr. Schwasdall is white and improvements will also be made to window and door trim. These building components will be painted brandy berry. Mr. Schwasdall would like to proceed with his building improvements within the next few weeks . He has therefore requested that the HRA respectfully consider his application at the April 6 , 1993 meeting. The grant amount that Mr. Schwasdall is applying for equates to $3 , 735 . Staff believes that Mr. Schwasdall' s application and building improvement is consistent with the Rehab Grant Program guidelines and design standards . ALTERNATIVES: 1 . Authorize the appropriate HRA officials to execute a Rehab Grant Program agreement with Mr. Paul Schwasdall for the property located at 230 South Lewis Street at a cost not to exceed $3 , 735 . 2 . Do not approve the Rehab Grant Program application submitted by Mr. Paul Schwasdall . 3 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends alternative #1 . ACTION REQUESTED: Authorize the appropriate HRA officials to execute a Rehab Grant Program agreement with Mr. Paul Schwasdall for the property located at 230 South Lewis Street at a cost not to exceed $3 , 735 . OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 16, 1993 Mayor Laurent called the meeting to order at 7 : 05 p.m. with Councilmembers Vierling, Lynch, Beard and Sweeney present . Also present : Dennis R.Kraft, City Administrator; Barry A. Stock, Ass' t City Administrator; Karen Marty, City Attorney; Dave Hutton, Public Works Director/City Engineer; Lindberg Ekola, City Planner; and Judith S. Cox, City Clerk. Beard/Lynch moved to approve the agenda with the following additions : 13a) Metropolitan Development Investment Framework, and 13b) Budgeting Direction/1994 . Motion carried unanimously. The liaison reports were given by Councilmembers . Mayor Laurent gave the Mayor' s Report . Mayor Laurent asked for comments from anyone in the audience wishing to speak on any item not on the agenda. There was no response. The following items were added to consent business : 10b) rezoning request from St . Francis Regional Medical Center - Ord. #353, llc) Application for Premises Permit - American Legion, llj ) Alley Grader - Tabled 3-2-93 . Sweeney/Vierling moved to approve the consent business as corrected. Motion carried unanimously. Sweeney/Vierling moved to approve the minutes of the February 16, 1993 and March 2, 1993 meetings . (Motion carried under consent business . ) Sweeney/Beard moved to remove from the table the appeal by John Clark regarding the use of a mobile home structure in the Racetrack • Zoning District . Motion carried unanimously. Mr. Ekola explained that this matter was put on the agenda because it was the understanding of staff that Mr. Clark would be back from vacation and would be able to attend the meeting. Staff subsequently learned that Mr. Clark has not returned from vacation. Gene Hauer, 2880 Hauer Trail, provided the City Council with background information on Mr. Clark' s request . Mr. Hauer explained that he is the owner of the property and that there had been a trailer on the property. He explained that Mr. Clark wanted to get a larger trailer and when he spoke with SPUC regarding getting electricity, it was learned that he needed a permit . This is when the City became involved. Mr. Hauer explained that Mr. Clark would like to use the trailer for storage and that it would only be there temporarily because Mr. Clark is a renter. He asked if Mr. Clark could receive permission to have the trailer and that it be renewed from year to year. A brief discussion followed. Official Proceedings of the March 16 , 1993 Shakopee City Council Page -2- Sweeney/Lynch offered Appeal Resolution #CC-653 , Affirming the Decision of the Board of Adjustments and Appeals, Affirming the City Administrator' s Interpretation of Section 11 . 05, Subdivision 8, To Not Allow Mobile Homes To Be Used As Storage Structures Within The Racetrack District (RTD) , and moved its adoption. Motion carried with Council Vierling descending. Sweeney/Vierling offered Ordinance No. 353 , 4th Series, An Ordinance of the City of Shakopee, Minnesota, Amending the Zoning Map to Rezone Property Located on the East Side of County Road 17, Approximately 1/2 Mile South of the Intersection of Vierling Drive and County Road 17, From Agriculture (AG) Zoning District to a Multi-Family Residential (R-4) Zoning District, and moved its adoption. (Motion carried under consent business . ) Sweeney/Vierling moved that the appropriate City officials be authorized to prepare plans and specs and solicit bids for new playground equipment at Memorial Park. Specifications to include two bid options in terms of project scope. (Motion carried under consent business . ) Sweeney/Vierling moved to direct staff to submit the Shoreland Grant Application to the DNR. (Motion carried under consent business . ) Sweeney/Vierling moved to approve the bills in the amount of $360, 210 . 17 . (Motion carried under consent business . ) Sweeney/Vierling offered Resolution No. 3764, A Resolution of the City of Shakopee, Minnesota, Approving a Premise Permit for the American Legion Post #2, and moved its adoption. (Motion carried under consent business. ) Ms . Marty advised City Council that the City has received an application for a Tattoo License. She stated that the applicant has called several times stating that he cannot obtain insurance and that he would be happy to put up a bond instead. Ms . Marty explained that the alternatives are : 1) Amend the Ordinance to require a bond, 2) Amend the Ordinance deleting the insurance requirement, or 3) leave the ordinance as drafted requiring the insurance . Discussion followed with a consensus among Councilmembers to make no changes to the current ordinance requiring insurance for a Tattoo License. Sweeney/Vierling moved to authorize the appropriate City officials to solicit bids for the Tahpah Park Concession Stand Improvement Project . (Motion carried under consent business . ) Sweeney/Vierling moved to authorize reimbursement of up to $8, 000 . 00 to Mr. Leroy Menke for purposes of storm sewer oversizing associated with Milwaukee Manor Subdivision, to be funded from the Storm Drainage Utility Fund, upon completion and approval of the Official Proceedings of the March 16, 1993 Shakopee City Council Page -3- work by the City Engineer. (Motion carried under consent business . ) Sweeney/Vierling moved that staff be directed to perform a warrant study to determine if additional traffic control devices are needed at the intersection of 5th Avenue and Sommerville Street . (Motion carried under consent business . ) Sweeney/Vierling moved to authorize the appropriate City officials to purchase a vehicle diagnostic scope from Snap-On Tools Corp. for a total cost of $18, 007 . 00 to be funded out of the Capital Equipment Budget . (Motion carried under consent business . ) Sweeney/Vierling moved to appoint William Egan to the position of Maintenance Worker at Step 1 of the Union Pay Plan of $11 . 58 per hour effective March 22, 1993 . (Motion carried under consent business . ) Sweeney/Vierling moved that the alley grader be taken off the table . (Motion carried under consent business . ) Sweeney/Vierling moved to authorize the advertising for bids for an alley grader as outlined in the Public Works Directors memo of March 11, 1993 . (Motion carried under consent business . ) (CC DOC #202) Sweeney/Vierling moved to direct staff to submit Pike Lake Road to MnDOT for consideration on the City of Shakopee Municipal State Aid System. (Motion carried under consent business . ) Mr. Stock reviewed with the Councilmembers the steps that have been taken to date relative to the reconstruction of the downtown alleys . He stated that the original study included the cost of undergrounding the utilities for 10 alleys and that that scope has been narrowed down to 7 alleys. He explained that a decision needs to be made soon on whether or not to improve the downtown alleys or the project will have to be delayed until 1994 . Discussion ensued on whether or not to have an informational meeting for the downtown property owners who will be effected by the proposed improvements or to proceed with the public hearing on the proposed improvements . There was a consensus among Councilmembers to go ahead with the public hearing on the proposed improvements rather than have property owners come to two separate meetings. Sweeney/Beard moved that staff be directed to take appropriate steps to schedule a public hearing for the reconstruction of the downtown alleys at the earliest, legal, convenient date . Motion carried unanimously. Sweeney/Vierling offered Resolution No. 3763 , A Resolution Authorizing Delivery of a Deed to Extinguish an Easement in Official Proceedings of the March 16 , 1993 Shakopee City Council Page -4- Weinandt Acres First Addition, and moved its adoption. (Motion carried under consent business . ) Sweeney/Vierling offered Resolution No. 3761, Approving Plans and Specs for Stage II B of the Shakopee Bypass, and moved its adoption. (Motion carried under consent business . ) Sweeney/Vierling offered Resolution No. 3762, Approving Agreement with MnDOT for Shakopee Bypass Covering Cities Cost Participation for Ponds, Storm Sewers and Sidewalk, and moved its adoption. (Motion carried under consent business . ) Sweeney/Vierling offered Resolution No. 3760, A Resolution Declaring the Adequacy of a Petition, Ordering the Improvements and Authorizing the Advertisement for Bids for All Public Improvements Located Within Valley Park 11th Addition Subdivision, and moved its adoption. (Motion carried under consent business . ) Sweeney/Vierling offered Ordinance No. 355, 4th Series, A Ordinance of the City of Shakopee, Minnesota, Amending Chapter 2, Administration and General Government, Section 2 . 05, City Administrator, By Repealing Paragraph C of Subdivision 5, Duties, and Subdivision 6, Suspensions, Terminations and Appeals, and Adopting One New Paragraph and Subdivision in Lieu Thereof, Relating to the Same Subject, and moved its adoption. (Motion carried under consent business . ) Mr. Kraft provided Councilmembers with copies of a memo from the Metropolitan Council Chair regarding revisions to the Metropolitan Development and Investment Framework. He advised Council that they need to take a position on the revisions and that it has some similarities to the Orfield Bill . Discussion followed. Mr. Kraft was directed to prepare a draft position paper and distribute it to Councilmembers by March 29th or 30th in order that Councilmembers might be able to submit corrections back to him to be incorporated into a second draft position paper to be presented to the Council at their April 6th meeting. Cncl . Sweeney stated that we need to be working on the 1994 budget . Discussion followed. There was a consensus among Councilmembers that the City Administrator direct staffto prepare their 1994 budgets with the same dollars as in 1993 and that there would be no additions to staff and no increases to the 1993 Pay Plan. Cncl Sweeney suggested that the first draft of the budget might be available for discussion at the second Committee of the Whole meeting in May. Mr. Kraft stated that he would check with the Finance Director to learn when he would have the needed information for staff and when it would be possible to have the first worksession on the 1994 Budget . Official Proceedings of the March 16, 1993 Shakopee City Council Page -5- Mayor Laurent recessed the City Council meeting at 8 : 30 p.m. for an Executive Session to discuss land acquisition and collective bargaining. Mayor Laurent reconvened the City Council meeting at 8 : 59 p.m. and stated that there was no action taken during the Executive Session. Vierling/Beard moved to authorize the appropriate City officials to execute a purchase agreement in the amount of $82, 000 . 00, pro-rated taxes and one-half of the remaining special assessments, with Mr. Gene Brown for the property identified as Lots 3 and 4, and the East one foot of Lot 2, Block 24, OSP, with closing to occur on or before April 15, 1993 . Funding for the acquisition to be allocated from the Capital Improvement Fund. Motion carried unanimously. Mayor Laurent adjourned the meeting at 9 : 00 p.m. qttU. Qc J ith S. Cox C y Clerk Recording Secretary 1DaJ MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Request by Debbie Hackbarth to allow Semi-Tractor to be Parked at their Residence at 1176 Saphire Lane DATE: March 11, 1993 INTRODUCTION: Attached is a letter received March 10, 1993 , from Debbie Hackbarth. Ms. Hackbarth is requesting that the City Council grant permission for her husband to park his semi-tractor in their driveway for 48 hour periods of time while he has his semi-tractor in the City of Shakopee. The subject site is zoned Urban Residential (R-2) . Ms. Hackbarth has been informed that this item would be on the April 6, 1993 agenda for Council consideration. BACKGROUND: Staff has received complaints regarding the parking of a semi- tractor at 1176 Saphire Lane on weekends. The Hackbarths were informed by City staff that they were in violation of Section 9.30, Subd. 2 , and Section 11. 05, Subd. 3 of the Shakopee City Code on March 12 , 1992 . On February 22 , 1993 , the Hackbarths were informed that City staff was continuing to receive complaints regarding the semi-truck being parked on their property. The Hackbarths were notified that if the violation was not corrected on or before March 5, 1993 , they would be subject to court action. DISCUSSION: Section 11. 05, Subd. 3 . C. 6 of the Shakopee City Code states, "Off- street parking facilities accessory to residential use shall be utilized solely for the parking of passenger automobiles, except for each dwelling unit one truck not in excess of 9 , 000 pounds rated capacity may be parked by the occupant within a structure. Under no circumstances shall parking facilities accessory to residential structures be used for open storage of commercial vehicles nor open air parking of automobiles belonging to the employees, owner, tenant or customers of business or manufacturing establishments" . Section 9. 30, Subd. 2 , of the Shakopee City Code states that, "It is unlawful to park a semi-trailer, whether or not attached to a truck tractor, within an area zoned as a residential district, except for the purpose of loading and unloading the same" . Ms. Hackbarth is requesting that the City Council grant an exemption from these provisions, as per Section 9 .30, Subd. 5, which states, "Upon showing of undue hardship in individual cases, the Council may grant modification or exemption from the above provisions and shall forthwith notify the City Engineer, the City Street Department, and the Police Department" . Section 9. 30, Subd. 5 was adopted by the Shakopee City Council on December 20, 1983 , by Ordinance No. 140, Fourth Series. This ordinance was adopted to provide the City Council with the flexibility to authorize the parking of a mobile computerized tomography scanner (CAT Scan) for use by St. Francis Regional Medical Center. This machine which was contained in a 45 foot trailer that parked on Scott Street. Diagnostic Imaging requested this amendment so that maintenance of the equipment could be performed at St. Francis rather than an off-site location. The advantage to Diagnostic Imaging was a reduced risk of having the trailer become snowbound away from St. Francis. The advantage to St. Francis was more dependable service and the opportunity to use the scanner more frequently. The intention of the adoption of Ordinance No. 140 by the City Council was to provide medical service to the public. ALTERNATIVES: 1. Deny the exception. 2 . Approve the exception. 3 . Table the decision in order to allow the applicant or staff to provide additional information. 4 . Initiate an amendment to the City Code which would allow the parking of semi-tractors in residential zones. STAFF RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to approve an exception to Section 9 . 30 (Truck Parking) , Subd. 2 , allowing the Hackbarth's to park a semi-tractor at 1176 Saphire Lane on weekends. (Staff recommends a negative vote for said motion. ) EXHIBIT A •• 1 j■ ,`':,1,,„:z--. - --+— �- \�. 9 •. ___.-_,.-...,:i_ _. ..... IR p-----T---P- ”. `-1-1 r_. ..i _�-=; f---r:----1 -1 r �; r ! �--r-c; 9' �� 11 ,�; �♦ -._ --rr r---r-i-; \ii ,-- -v f --1_:.. i `4 311 . 4 11 , '\\• f,. ,�/, ` / !! r , .t / !< 1 - Y-y ,--�_ , ^ � is (`q1 +ice - ! � ( -� y_q, "' ! ....4.-- --777,- -.ate • 2: i . ( �'\ ' .• 4wrd Wilt :4 l'B 1 , �, 1. ♦ PARX \r: 1 ra.: • \ t� i i ' i t /7 \ /• 1 ` ' ( -i r—;3 1 :,a! tat . •} • ,e\ 1s 11/07-6-4. r 3 ' -j-��t r--- •!AMLRAYY E (y'J%F 77 ,..-1....,....)S N.2.2.21 ' ��, ,_, •^7aR3-W 615 14'1 ------+ 0 .lo- LL1L ! 1 s Lbi 19111P12111 I :-1-7'4j-,1*.s1:4i . IFINIK-'- -x Hp .1_. ! ! , ,....._„_, , . . , •• ., _ ,• , , ....:______ ___________;, _____ 7 _ i ,,E.........m. : _ €t i.1 - -- -- -- • i , AG AGRICULTURE —— —. — ---.--= I. .. R1 RURAL RESIDENTIAL • — _ — — — . R2 URBAN RESIDENTIAL ___— — — — R3 MID—DENSITY RES. . R4 MULTI FAMILY RES. • B1 HIGHWAY BUSINESS . •• B2 COMMUNITY BUSINESS : '. B3 CENTRAL BUSINESS ; . 14 I l��4.YIY�II a��77.7 rrr"/-��7 I77 is 11 LIGHT INDUSTRIAL (1-1 LINE - 12 HEAVY INDUSTRIAL . S SHORELAND FLOODPLAIN DISTRICT • - _.. —•—•• MANDATORY PUD ~— RTD RACETRACK DISTRICT _ --• — 77-7- _ _- Zoning Map• _ City of SHAKOPEE , March 4 , 1993 City of Shakopee `_•r 129 East First Avenue Shakopee , MN 55379-1376 Attn: City Council Members Dear City Council Members : I am writing to you to request permission for my husband to park his tractor in our driveway when he is in town . According to the Ordinance prohibiting parking of a commercial vehicle in residential areas , Section 9 . 30 , Subdivision 5 , (a copy of which is enclosed) , I am hoping to show undue hardship and therefore have the City grant permission for him to park his tractor in our driveway. When we purchased our house , we specifically asked if he would be allowed to park his tractor in our driveway because we know of the stigma and discrimination associated with over the road truck drivers . We were told that he would be able to for 48 hours . I have enclosed a copy of the document and highlighted the section that pertains to parking which we were given. I laws. Thattishat onewe ofwere the reasonsiven was whynweaccordance here . the City My husband is home approximately 1-1/2 days per week, at the most 2-1/2 days . He only needs to park his tractor here at home during the winter months . The truck needs to be plugged in to keep the engine and tanks warm to ensure that the truck will start when he leaves again. This start usually in late October and runs through late March or the beginning of April . During the warmer months , he parks his truck at SuperAmerica when he is in town . SuperAmerica does not provide plug in services during the winter months . In the summer my husband brings his tractor home on occasion to do minor repairs or wash it and then he brings it back to SuperAmerica . It is only home for a couple of hours . It is impossible for my husband to park at the Company shop which he is leased to . They are 65 miles away - one way. If he was to do that , his time at home would be much less than what it is now. There are many times when he has to leave at 5 : 00 or 6 : 00 in the morning to unload and reload. At this time , we only have one vehicle , which would mean a 3 hour round trip for me , leaving very early in the morning to bring him out to his truck. This would not be a problem if I did not have a job myself or three school aged children. I would not leave them alone for that length of time while they are sleeping or while I am gone that far from home . Their school work would suffer terribly if I had to wake them during the middle of the night to bring them with to take my husband out to his truck. The other alternative that I have , would be to bring him out the day before . Typically, my husband leaves on a Sunday night or Monday morning and does not return until late Friday night or Saturday afternoon. On occasion, when he is on a short run, he may stop at home to eat and clean up. By bringing him back out to his truck the day before drastically reduces the amount of time he has at home to spend with his family. By letting him park in our driveway, he will have more home time . Cost wise we cannot afford the extra miles of driving either in his truck or gas wise personally. We also cannot afford another vehicle at this time . We are only asking for the City of Shakopee to grant my husband a 48 hour parking permit on our driveway when he is in town. We would like to solicit your cooperation in helping us resolve our parking dilemma . Thank you. Sincerely, 6194,t, /JLCMkUtIA Debbie Hackbarth 1176 Sapphire Lane Shakopee, MN 55379 P . S . I have enclosed a signed statement by my immediate neighbors who would be affected the most by my husband parking his truck in our driveway. Does the parking of a Semi-Tractor at 1176 Sapphire Lane bother of interfere with you in anyway? 4f)( 91 Yes No X (Name) / t ,) A f 4'uje e I"- 5hi.1ccPt^& (Address) Yes No X )JAJ VCOLLI (Name) 3 3 ) J 2'1.x, LarYuL. c1'ropR- (Address) Yes No Xxu-n44/.-- (Name) /92? ,&>-' /ale/ ,77l' (Address) Yes No X i % (Name) 19110 124L C�� (Address) Yes No X t / uiux- (Name) 1q1'7 )40„-4,1V, Jail/ QL )Qt'' (Address) Yes No jlL.Q4f: /)'Lke2.) (Name) // ja1�T u,),,. , ddru Vhdhz/J,7,c (Address) Yes No XmSICCNVNI ' (Name) 1,,,n U,1Q`, S.hAkqR (Address) Yes No .X (Name) 1 Ilk , S j/A1--Ie, (Address) jo6 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: City Logo and Tag Line DATE: April 1, 1993 INTRODUCTION: Late last year the City of Shakopee obtained the services of Marketing Arts to design a City logo and tag line . Mr. Scott Leonard, Marketing Arts, has requested to present the proposed logo concept and tag line alternatives to City Council for their reconsideration. (See attached correspondence) BACKGROUND: In the past, staff has presented the logo design alternatives provided by Marketing Arts . In retrospect, I believe that I did not do a fair job in presenting the logo concepts that were designed by Marketing Arts . Marketing Arts has always offered to make the formal presentations of the logo designs to City Council . However, I did not feel that the item was as critical as it turned out to be. Additionally, circumstances always seemed to place the logo design issue last on Council agendas . This perhaps was not the best time to be discussing the issue. Mr. Leonard would like to briefly cover the process that Marketing Arts utilized in developing the logo options and tag line alternatives . He would like to have the opportunity to explain to Council the importance of selecting a logo and tag line that will portray the image of Shakopee for the next 100 years or so. ALTERNATIVES : 1 . Confirm the selection of a logo design and tag line. 2 . Confirm the selection of the logo design and request staff to obtain tag line suggestions from students at the Shakopee Senior High School . 3 . Request Marketing Arts to develop additional logo designs and tag line options . STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: Confirm the selection of a logo design and tag line . BAS/tiv { • • • • • marketingArts ► April 1, 1993 Mr. Barry Stock Assistant City Administrator City of Shakopee 129 Holmes Street South Shakopee, Minnesota 55379 Dear Barry: It was my understanding from our last meeting that there were some questions which arose in the last council meeting regarding the new Shakopee logo and tagline. I would like to request the opportunity to discuss our concepts with the council at their next meeting. It is not unusual for questions to arise during the process of designing a new logo and identity. It is, however, important for everyone involved ► to understand the process necessary to arrive at a design that best represents the city itself. Please let me know when it would be convenient to address the council. I look ► forward to hearing from you. Sincerely, ► Sco J. -•Hard SJL:alh ECE1YED ce- - 136,3 Dear Members of the City Council: We, the reliable tax paying citizens of Shakopee who live on Apgar Street from 4th Ave. to 6th Ave, wish for you, the members of the City Council, to consider the following: DO NOT ALLOW ANY ROAD PROJECTS TO BEGIN AFTER AUGUST 1ST ANYWHERE IN SHAKOPEE! Why? We do not want any others to go through a fall, winter and spring such as we have, and are experiencing. On Sept. 14, 1992 the city began work on Apgar St. to put in curb and gutter ( a project that was supposed to begin in July) . The city planner promised us, and assured us whenever we asked, that it would have curb, gutter and at least one layer of pavement down by Oct. 31st. This did not happen. As a matter of fact, between 5th and 6th, the area that had the least amount to do on it utility wise, still does not even have curb and gutter. We invite you to come up and observe what this section of Apgar is like, especially after a rain (or snow) . The surface is just like runny red clay that never drys out. It is also very slippery. Some of us have fallen on this going down our driveways or slipping on our steep, unstable sidewalk drop offs. This red clay does not come out of clothing so various items have been ruined (like jackets) . Luckily, no one has been seriously injured yet. We also try to keep our cars clean through car washings but one trip to our driveways gunks up the whole bottom again which also gets on our carports (where kids play) and in our garages and then into the house. We have had to buy extra outside mats and inside throw rugs to protect our carpets from that red dirt that doesn't come off and also will need to have our carpets professionally cleaned when and if Apgar ever gets finished. Another thing we are upset by is the fact that NOTHING has been done at all to fill any of the pot holes (of which there are many) all winter. They are so bad in some spots, many of us may have to have our cars realigned. We believe we should be compensated for all these extra expenses, work and inconveniences by having our assessments for this project reduced considerably because the project was not completed by Oct. 31, 1992 as promised. Sincerely, Titoiya, d- QILQ��a�Ov�� COLi\11 /6,2(f Memo to: Dennis Kraft, City Administrator From: Barry Stock, Asst . City Administrator Subject : Memorial Plaque at Lions Park Date : March 16 , 1993 INTRODUCTION At it February 22, 1993 meeting, the Park and Recreation Advisory Board moved to recommend to the City Council to approve the request by the Shakopee Lions Club to place a memorial plaque in Lions Park to honor its deceased members . BACKGROUND The Shakopee Lions Club would like to place a memorial plaque south of the horseshoe pits near the evergreen trees by shelter #1 . See map and illustration attached. Cost for construction and maintenance of the Memorial would be borne by the Lions Club. ALTERNATIVES 1 . Allow the Shakopee Lions Club to install a memorial plaque in Lions Park. 2 . Deny the request by the Shakopee Lions Club to place a memorial plaque in Lions Park. 3 . Request more information. RECOMMENDATION Alternative #1 ACTION REQUESTED Move to allow the Shakopee Lions Club to install a memorial plaque in Lions Park. 13 . I ' - ' . '. ...,4 \ \ 1 \- ,1". .---- 1 ) i Allia4 I • 1 1! bill 111111111J 'O z.► j = I 1 � . o C__) ) : tz, ::::i, , ,,„ .;., 7_ i !IIIIiIil l'Ir► ► IIS, r-r-1 irk j" -,. . 1 1 1 , ; I H .• Q C • m rn vol _ !I f.- _.,1 i - � ''�4 !I • ; I I. II lip ii 1 Ill z aa r: 6' ( _ N. i t .1al. ib MEMO TO: Dennis Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Application from Dalles Properties to Rezone 10 Acres from Highway Business (B-1) to Urban Residential (R-2) DATE: March 8, 1993 INTRODUCTION: The City has received an application for rezoning from Mr. Dale Dahlke of Dalles Properties. The applicant is requesting that the City rezone 10 acres of land. The land is currently zoned B-1, Highway Business District and is located near the northeast corner of CR 17 and Vierling Drive. (See Exhibit A) . The applicant is requesting that it be rezoned to R-2 , Urban Residential. Exhibit B is a copy of the applicant's cover letter. At their meeting on March 4, 1992 , the Planning Commission recommended to the City Council the approval of the application to rezone the 10 acre parcel from Highway Business (B-1) to Urban Residential (R-2) . BACKGROUND: In 1979 , the area was rezoned to B-1 from the Agricultural District. Approximately 35 acres were rezoned to B-1 to allow for commercial development near the proposed CR 17/Bypass interchange area. The applicant currently owns 18 acres of the B-1 zoned property in the interchange area. The rezoning request is for the eastern 10 acres of the applicant's property. (See Exhibit A. ) The applicant noted in the application packet that his reason for requesting the rezoning was to provide additional residential lots which he feels are needed in the City at this time. He feels that the new St. Francis Hospital will open up other commercial areas south of the bypass. He does not think that the eastern 10 acres of his parcel is a good commercial site, but that the site can be better matched into the existing R-2 zoned properties to the north and to the east. CONSIDERATIONS: 1. The Comprehensive Plan has set basic policies to guide the development of the City. The purpose of designating different areas for residential, commercial and industrial land uses is to promote the location of compatible land uses, as well as to prevent incompatible land uses from being located in close proximately to one another. The Zoning Ordinance is one of the legal means by which the City implements the Comprehensive Plan. 2 . The 1980 Comprehensive Plan designated approximately 170 acres of land for commercial development at the CR 17/Bypass interchange. The draft 1990 Comprehensive Plan designated approximately 110 acres in the four quadrants of this interchange. 3 . In 1992 , the City approved an amendment to the 1980 Comprehensive Plan which allowed St. Francis to relocate the hospital to the southeastern quadrant of the CR 17/Bypass Interchange. This amendment reduced the amount of commercial land use in the interchange area by approximately 12 acres. With this amendment the amount of designated commercial land uses in the interchange area was reduced to approximately 98 acres. 4 . During the public hearings for the draft 1990 Comprehensive Plan, concerns were raised with respect to the CR 17/Bypass interchange. The interchange was identified as being the primary entrance point to the urban area of Shakopee. The amount of land area for commercial development at the interchange was questioned as not being adequate for the future development needs. 5. Exhibit C illustrates the current land use plan for the CR 17/Bypass interchange, including the amendment for St. Francis. Staff has recommended in the 1993 budgetary process that this interchange be studied more closely due to its importance to the City. The reductions in commercial acreage in this interchange area is a concern. 6. Exhibit D illustrates the proposed land use change which would result from approval of the rezoning request to R-2 . The westward extension of the R-2 would result in additional single family homes located along a collector street and adjacent to more commercial land uses. From a land use perspective, the extension of single family residential uses is less appropriate. 7 . With the construction of the Bypass and increased traffic volumes, it is likely that there will be requests made to the City on increasing additional commercial areas south of each new interchange (CSAH 18 , CR 83 , CR 17, CR 15 and TH 169) . 8. Typically, mid-density and high-density residential (MDR and HDR) uses are located in areas near commercial uses and major streets. As noted in the Comprehensive Plan, these uses are intended to provide for attached housing resulting in higher densities. These uses provide a transition area between commercial uses and single family neighborhoods. 9 . The site is adjacent to the Upper Valley Drainageway, the City trail system, JEJ Park, the Junior High School, and Country Village Apartments. These facilities or uses are beneficial to the development of higher residential densities. 10. The applicant has submitted three alternative site plan arrangements for his 18 acre parcel. Please refer to Exhibit E. Alternative 1 proposes 2 or 3 commercial lots along CR 17 with 2 office sites between the proposed 10 acres of single family residential area. Alternative 2 proposes to locate a fire station between the commercial lots and the proposed R-2 lots. Both Alternatives 1 and 2 proposed three local street intersections with Vierling Drive. The resulting spacing of local streets would be approximately 300 feet with these two alternatives. Since the current spacing for local street intersections on to Vierling Drive in this area average 600 feet a third alternative was requested. Alternative 3 proposes two local street intersections onto Vierling Drive. The center local street shown on the first two alternatives would end in a cul-de-sac. Alternative 3 proposes a similar land use arrangement to Alternative 1. The County Engineer has noted that the proposed right in/right out access off of CR 17 would not meet the established spacing guidelines. Access to CR 17 and Vierling Drive will be further addressed in the subdivision platting process. 11. In their review of the rezoning request the Planning Commission stated that the B-1 zoning was not appropriate for the eastern 10 acres of the applicant's property. The Planning Commission felt that more attention should be focused on the commercial properties closer to the Bypass and that single family uses would be appropriate for the subject site. FINDINGS: Section 11. 04 , Subd. 7 of the City Code states that amendments changing the boundaries or regulations of any existing district shall not be issued indiscriminately, but shall be based on findings or criteria including, but not limited, the criteria listed below: Criteria #1 The original zoning ordinance was in error. Finding #1 The zoning ordinance has not been found to be in error. The intent of the Highway Business (B-1) District is clear. Criteria #2 Significant changes in community goals and policies have taken place. Finding #2 The goals and policies for the Commercial Land Use Districts and the B-1 Zoning District within the City of Shakopee have not changed for the subject site. The Planning Commission has found that the proposed single family residential land use is more appropriate for the subject site. Criteria #3 Significant changes in City-wide or neighborhood development patterns have occurred. Finding #3 Although significant changes have occurred in development patterns in the County Rd. 17 Bypass Interchange area, the changes have been towards the reduction in the amount of commercial land area. Reducing the commercial land uses in this interchange has both positive and negative affects on the City. Criteria #4 The amendment is necessary to implement the Comprehensive Plan's growth management program. Finding #4 The Planning Commission has stated that the single family residential uses are more appropriate for the subject site and is recommending approval of the rezoning to R-2 . ALTERNATIVES: 1. Deny the application to rezone the east 10 acres of the 18 acre site from Highway Business (B-1) to Urban Residential (R- 2) . 2 . Approve the application to rezone the east 10 acre of the 18 acre site from Highway Business (B-1) to Urban Residential (R- 2) . 3 . Request that the applicant amend his proposal to incorporate higher density residential land uses. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends Alternative No. 2 , to approve the application to rezone the east 10 acres of the 18 acre site from Highway Business (B-1) to Urban Residential (R-2) . ACTION REQUESTED: Offer Ordinance No. 354, An Ordinance Amending the Zoning Map to Rezone Property on the East Side of County Road 17 and North of Vierling Drive from Highway Business (B-1) to Urban Residential (R- 2) , and move its adoption. ORDINANCE NO. 354, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP TO REZONE PROPERTY ON THE EAST SIDE OF COUNTY ROAD 17 AND NORTH OF VIERLING DRIVE FROM HIGHWAY BUSINESS (B-1) TO URBAN RESIDENTIAL (R-2) . WHEREAS, on February 8, 1993 , Mr. Dale Dahlke of Dalles Properties submitted an application requesting rezoning from Highway Business (B-1) to Urban Residential (R-2) from Highway Business (B-i) to Urban Residential (R-2) of land owned by them described as follows: The East ten acres of that part of the Northeast Quarter of the Southeast Quarter (NE 1/4 of SE 1/4) of Section 7 , Township 115, Range 22 , Scott County, Minnesota, lying North of the Centerline of Vierling Drive; and WHEREAS, a public hearing was scheduled for March 4 , 1993 , and notices duly sent and posted, and all persons appearing at the hearing were given an opportunity to be heard; and WHEREAS, the Planning Commission reviewed this request at their public hearing on March 4, 1993 , and voted to recommend approval of the rezoning request. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That the zoning map adopted by reference in City Code Sec. 11. 21 is hereby amended by rezoning the East ten acres of that part of the Northeast Quarter of the Southeast Quarter (NE 1/4 of SE 1/4) of Section 7 , Township 115, Range 22 , Scott County, Minnesota, lying North of the Centerline of Vierling Drive from Highway Business (B-1) to Urban Residential (R-2) . Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of , 1993 . EXHIBIT A 1 : ;;,*;;;:, 1 *--"-- • - • . - 1 -r7 • .s. 1 ; '....\-gr-• . 1 .._:._4 i-•-•?--- - -----k, I-----3- $:)7•>_ 1 • '"".'" : ,-. -,, • 1 ...: .1 ;...: .: :•• :- '21: -?-----,. -,, 1--,* ; : -.. t,:. •-. ,-, 1 ; .,,,,,•I ‘,.0-:c-: 1 , . %`,/,./..N / )-- r--:•-----r- i ----7-7----z r---.77---E -r-7-7--.74 1---:-. r----‘, 77,71 r2:1----.-H-1 ---77 7.---;"1 / "i • '' l' : , r • 1 r --1 -11---,----1 4--- i-- 4---'-'j 1----''---1 r N,, , , ,____ _ ,___ ____. ___ __., ________ ,__---i , , . ,_ 4.„.4 ,....,__, ,....,___ - N\ 1 L—'--j 4, i 2.. 1 6 -1--t 0.!-;-.1 I'1 .,....i....t •_.4....,,,, i...._.t.41, 12:1 tit....1,..: ,..___„_._ t i._.„ ........... , . L---, ,----v, r--7I i._-_ --ce: -I- - F__ • , , 1-..... ., _54 i...1....l 1. __ 1....._.k, .._.: ,--1-\ •-s• rz---7.---, 1-7.-77 , . ! • 1 .- ,;---, •-; ;-1., i„-_, ;1.1,u, 4,•; ,...... ., L.L..L.•_--1 - : , , I,, . , . . 3 3 I , , 1 r-T---r-r-i 4:11 • ---, .... : , , 1 ,--,v. 1--;---4 ge I.i.-. • , , In. :.-•-, al i r-- : . ;•- i t-_,..--t Iiii-____- "61.4.,..f;.-..i._6 /:-..., 21 9 Rygrilf . ..-:,-.,,--i :2.71 i .r.I.C. MI 14-1:H. • ,,, 1- , 1 Algiiiirt...„, , k•i' .?-41 , ,,-3,„ 1 PARg 1x nn- :44tA0#lt° CU%V! ,j, i_B1 1 ik 1 %V MMININNIMIIMEMII , 01, i k a 3 t 1.)C . -91 ,i,- ,1 3 till;i ,••• i ; I 't•- kt,zip R4 , • „ , .,.., . .... L., , ... ...... i,,,,,,:,gowi:im,!,-.mluzvir rr•-• IA c ••::„..,,,,,,„3-0,--,7,7„---.„........._ --___ Eam,gimain.;:,1_,.. pyre • - ----,„ ...„......._ . 1 .. ........... pi immiani:__10 urk s"----D C.----- till --,---. - r• I I . . • . . . . ..;...T...I. A I-.. .... I 1 i • . I .... I I 4.. ... . I ..• ... I .......•''..... i. - _ !_ i - AG AGRICULTURE - . • - - --1. r 1 . R I RURAL RESIDENTIAL . 1; I ti! I I , • • R2 URBAN RESIDENTIAL i ,: i , . ; . • : R3 MID-DENSITY RES. 'pi,'Ilf andommimmoimP-77'77-7-1-,IMIMMMIP-elni'V" 1.4. 1.1......21" MATCH LINE 1 i . R4 MULTI FAMILY RES. - - .. • . • • B1 HIGHWAY BUSINESS • . B2 COMMUNITY BUSINESS ,': • B3 CENTRAL BUSINESS ! • • ! • • I 1 LIGHT INDUSTRIAL ! 12 HEAVY INDUSTRIAL • • S SHORELAND • . _..... L.........•■••■••••••.,,..,......::..,.....,.....,...... FLOODPLAIN DISTRICT --.• MANDATORY PUD L RID RACETRACK DISTRICTS . . _ - -- ------ • _ • :• Zoning Map • • City of SHAKOPEE . . . : - . ..- . „- • . .... .. . _..__ ..._.._._ EXHIBIT B January 15, 1993 City of Shakopee Planning Commission 129 East 1st Avenue Shakopee, Minnesota 55379 RE: Application for Rezoning for Dalles Properties Dear Chairman Joos and Commissioners, We would like to request changing the zoning on the 18 acre parcel north of Vierling Drive and East of MArschall Road. The present zoning is for the entire piece. We would like to leave the 8 acres next to Marschall Road as Bl , but change the East 10 acres to R2. The 1n acre piece would fit nicely with adjoining property as the land to the East is R2, Vierling Drive is on the South, and the North side is Park Trail and School Playground. The west side would be B1 but could be designed with a "Buffer ZOne" between the Commercial and residental . We feel very strongly that there is more than enough highway business property available along the new by-pass which is better suited than this parcel is for commercial development. The In acre parcel we want to make residental has all utilities available and also takes good advantage of the new park and trail system on the North side. We would like to propose the change for your consideration at the February 4th meeting and request the public hearing and actual approval of the change at the March 4th meeting. Si cerely your I. Dale F. Dahlke Dalles Properties Partner -�--�: � �' ....liU iii.... w. . ..••..0: ° l``41114-t icomilii HDR • EXHIBIT C , li - l P ' C HDR RT , Milli la i HD ' i-, yvc 0� '1 it \ - ' it R T \t HDR `` _ _ CANTERBURY DOWNS nsi • HD` • .-' iiiiitilitillii—Alrl'itie I H C imi, _ _-1111111111111-'111kiti '" I r 41 if.c:-- '07// R T 1 lY tt TH Av,E ' 4 C S� ',`,P '` •• 14101p SI 0 •+Esc sFR i o RAwE��;�� f 44Nk -ii , � 1 SF Jf r` ti \ 5,----,`�, 1 I P _�� i HDN ( -- \ OR. ��. ` F 7 MDQ i _ , ..,nc+i, AVE _ ihrtiL ..,!• _ S SFR ; _ — :,Er — — '� 7,--, v,E� - I - - — I wenn, il wenn,� E WOUND s M DR ____ __...... .-`4111111110111a, , — woo, _ - — — _ — — . - - Viz. SFl 'nine, - E SAND S T. / MDR l ---\'''*-----AN ------- Mt . 41 1 — ,-991 / SFR HDR C SFR .4-:. aJ A M S T — i \� Pi ON DR. -I p 1 SFR Single-Family Residential • MDR Mid-Density Residential v 'HTR High-Density Residential - SFR HC Heavy Commercial - -_ -- _ C Commercial CBD Central Business District I Industrial a. RT Pace Track-Related 7%4N,NJ S School l p ; ic OS Open Space j Ch Church ..11 I :� ; - i.: C , ` �� .' ". l r sah �.� :111 SI C' C EXHIBIT D 1111166 HD C I► 1 i • INC P HDR 1� R T ;. P HD �.- - �- - ir," .. IR T �� �� CAN7ERBUFiY DOWNS 50[111 � ,��t HDRnill I It:utnil � HD\\\ ~ •.. a I / Hi - mIil4111 I 1- 3.).4.1 , , R T \\ ___._V 1 IP.: -:fw , : 1 .� ill --JL A V EErQ A elS r 4.,4404•4./r •• e<4. c SFR ', .�...E&. 0 I ,,, -Ii-/‘,.4 1 SF P R R . i aril IP ,�,/i �r E 1 ��'l!1''� .1114> it C ���:::�1-- ____:........ ?� NpR7NEKN ���-i- _. - - - _ Ri`F_ r SFR , �� ----- P AK 11101111:ma......W _ --- - _- -- strum E MOUND s MDR i 1Mw.1" \� SF: rn or, E SAND 57. � I , ./' MDR `�'. �p�_ , p . r .� _ 1 ' -71 i 1 ,- Ve- / SFRHDR CA 7 sus, ... 4„, •0� INST S \` +ON DR. •• P I \ '-' ..• 1 o i ,7 SFR Single-Family Residential MDR Mid-Density Residential 1 HDR High-Density Residential SFR HC Heavy Commercial - _ C Commercial CBD ! :e:1stt ral Busiric I strial a. 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' . .: • • - • I: :7::'• i •••f;:•;.f::Ati,Ig.'!::•••t...fi:!,;i:;::::;:1417.,*"::. • •... • • 1 ^ i •. . •.I; :J•. rtVei:- f'A$q f'".):.i4 Ttr flri .: -t. .44;:.,::• .. .. + .., a . ::Fr' .Is. .•F >`tia..-1► L In,, tl.''...• •••••••;t•••.%.".144-;:i.,:: "•`+.ti-.¢:.t1T?'� ti 'y'.r•.• I ' ••.ri l2c, MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Final Plat of Prairie Estates 3rd Addition DATE: March 29, 1993 INTRODUCTION: Gloria Vierling has submitted an Application for Final Plat Approval for Prairie Estates 3rd Addition. The proposed development is located west of CR 17 and south of Prairie Estates 2nd Addition. The area is zoned R-2 , Urban Residential. (See Exhibit A. ) This is the third phase of the development and it contains 14 lots and one outlot on approximately 6. 07 acres. (See Exhibit B. ) The average lot size is 14 , 429 square feet ( . 33 acre) . BACKGROUND: At their meeting on March 25, 1993 , the Shakopee Planning Commission recommended approval of the application for Final Plat Approval to the City Council, subject to nine conditions. CONSIDERATIONS: 1. The Final Plat for Prairie Estates 3rd Addition is in substantial agreement with the approved Preliminary Plat. However, some lot lines have been moved and some of the lots have been reduced in width. As submitted, all proposed lots in the 3rd Addition will meet the lot size and area requirements for the R-2 district. 2 . The Upper Valley Drainageway is located adjacent to the southerly boundary of this plat. The Preliminary Plat showed Prairie Lane crossing the drainageway and providing access to Vierling Drive. The developer has discussed the possibility of not constructing this proposed crossing with staff, and constructing a permanent cul-de-sac to terminate Prairie Lane instead. The Planning Commission has recommended a condition requiring the construction of this proposed crossing with the next addition due to limited number of crossings in the area. (See Exhibit C. ) 3 . The proposed street alignment for Prairie Lane has been shifted slightly westward on the proposed final plat from the preliminary plat. The shifting of the street westward will allow the outlot south of the Upper Valley Drainageway to be more readily developed for the mid-density uses which it is planned for. The cul-de-sac street (Schooner Court) would not be constructed with this proposed street shift. A row of twin homes would be constructed on the west side of the future local street. (See Exhibit D. ) 4 . With the approval of Prairie Estates 2nd Addition, a drainage and utility easement was dedicated in the area of the proposed street. There are existing sewer and water utilities in this area. The Final Plat does not show the location of this existing drainage and utility easement. The developer must provide the location of this easement on a revised Final Plat. (See Exhibit E. ) 5. All of the lots meet the area and dimension requirements for development with two family dwellings. The previous two additions required that a limit be placed on the number of twin homes which could be constructed. Consistent with that requirement, a condition has been recommended which states that no more than 10% of the plat be developed into twin homes. 6. The Building Official has commented that the developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. 7 . Final construction plans have been submitted and only minor changes are anticipated. 8 . The Upper Valley Drainageway was dedicated to the City with the 1st Addition to meet its Park Dedication requirement (Outlot B) . Outlot B is 3 .73 acres in size and exceeded the park dedication requirement of 1. 72 acres (10%) for the first phase. The park dedication credit of 2 . 01 acres was to be applied to future additions. The Park Dedication requirement for the 2nd Addition was .70 acres (10%) . The credit of 2 . 01 acres which existed from the dedication of Outlot B with Prairie Estates 1st Addition was applied to the park dedication requirement of the 2nd Addition. The resulting credit of 1. 31 acres was to be applied to future subdivision plats for Prairie Estates. The Park Dedication requirement for the 3rd Addition is . 578 acre (10%) . The subtraction of this requirement from the existing park dedication credit of 1. 31 acres results in a park dedication credit of . 732 acre. This credit shall be applied to future subdivision plats for Prairie Estates. 9 . This development received Preliminary Plat approval prior to January 1, 1992 , when the Wetlands Conservation Act of 1991 went into effect. Therefore, the enforcement of this act is not applicable to this plat. 10. There are special assessments against this property. The City Engineer will reapportion these assessments against the lots and the developer will waive his right to appeal the reapportionment. 11. Turnaround facilities for temporary cul-de-sac streets must be constructed with each phase of the development. Adequate easements for the temporary turnarounds must be recorded with the approval of the final plat. A condition has been recommended which requires the developer to record an easement agreement with the Scott County Recorder which provides easements for the temporary turnaround at the time of the recording of the final plat. At their meeting on March 25, 1993 , the Planning Commission recommended that Condition No. 8 be revised as follows. "Adequate turnaround facilities for all temporary cul-de-sac streets must be constructed, and the developer shall provide an easement agreement to be recorded with the Scott County Recorder which provides easements for the temporary turnaround. This easement agreement shall be provided to the City at the time of the recording of the final plat. " PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends approval of the Final Plat of Prairie Estates 3rd Addition, subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Execution of a Developer's Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of Shakopee Public Utilities. b. Electrical system shall be installed in accordance with the requirements of Shakopee Public Utilities. c. Water system to be installed in accordance with the requirements of Shakopee Public Utilities. d. Storm sewer and sanitary sewer systems shall be installed in accordance with the requirements of the City Engineer. e. Local streets within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. f. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. g. The City Engineer will reapportion the existing special assessments against the lots and the developer shall waive his right to appeal the reapportionment. 3 . The developer shall submit a revised Final Plat which provides the location of this existing drainage and utility easement on Lot 9, Block 2 . 4 . The developer shall provide a recordable agreement stating that not more than 10% of the plat will be developed into twin homes. Twin homes will require separate utility connections, and sites must be identified prior to installation of utilities. 5. No building permits shall be issued for Outlot A ( . 29 acres) until the outlot is replatted. 6. The developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. 7. The developer will be responsible for the grading of the plat as shown in the preliminary drainage plan. 8. Adequate turnaround facilities for all temporary cul-de-sac streets must be constructed, and the developer shall provide an easement agreement to be recorded with the Scott County Recorder which provides easements for the temporary turnarounds. This easement agreement shall be provided to the City at the time of the recording of the final plat. 9 . The Park Dedication requirement for this plat is . 578 acres (10%) . A credit of 1. 31 acres still exists from the dedication of Outlot B with Prairie Estates 1st Addition. This credit shall be applied to the park dedication requirement of this plat. The resulting credit of .732 acre shall be applied to future subdivision plats for Prairie Estates. ACTION REQUESTED: Offer Resolution No. 3772 , a Resolution Approving the Final Plat for Prairie Estates 3rd Addition, subject to conditions, and move its adoption. RESOLUTION NO. 3772 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE FINAL PLAT FOR PRAIRIE ESTATES 3RD ADDITION. WHEREAS, the Planning Commission of the City of Shakopee did recommend approval of the Final Plat of Prairie Estates 3rd Addition on March 25, 1993 , and has recommended its approval; and WHEREAS, all notices of the public hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Final Plat of Prairie Estates 3rd Addition, described as Outlot A, Prairie Estates 2nd Addition, is hereby approved subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Execution of a Developer's Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of Shakopee Public Utilities. b. Electrical system shall be installed in accordance with the requirements of Shakopee Public Utilities. c. Water system to be installed in accordance with the requirements of Shakopee Public Utilities. d. Storm sewer and sanitary sewer systems shall be installed in accordance with the requirements of the City Engineer. e. Local streets within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. f. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. g. The City Engineer will reapportion the existing special assessments against the lots and the developer shall waive his right to appeal the reapportionment. 3 . The developer shall submit a revised Final Plat which provides the location of this existing drainage and utility easement on Lot 9 , Block 2 . 4 . The developer shall provide a recordable agreement stating that not more than 10% of the plat will be developed into twin homes. Twin homes will require separate utility connections, and sites must be identified prior to installation of utilities. 5. No building permits shall be issued for Outlot A ( .29 acres) until the outlot is replatted. 6. The developer must provide on-site observation and compaction testing of house pads by a registered professional soils engineer for the areas where native soils are displaced or where the building sites are filled. 7. The developer will be responsible for the grading of the plat as shown in the preliminary drainage plan. 8 . Adequate turnaround facilities for all temporary cul-de-sac streets must be constructed and the developer shall provide an easement agreement to be recorded with the Scott County Recorder which provides easements for the temporary turnarounds. This easement agreement shall be provided to the City at the time of the recording of the final plat. 9 . The Park Dedication requirement for this plat is . 578 Acres (10%) . A credit of 1. 31 acres still exists from the dedication of Outlot B with Prairie Estates 1st Addition. This credit shall be applied to the park dedication requirement of this plat. The resulting credit of .732 acre shall be applied to future subdivision plats for Prairie Estates. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney EXHIBIT A • - --- - _ -,-,___ ---r---------- -rr-7-- --; — _______, .1 T - ' I I t i i 1 1 1 i ,2 ) t. .1 " .. ... .. . ''.,\ ' 1, 114:27kithakP: ..4:" • • \ a. a • ''' %. -a 1-_-.?-i----1 c---2 :--,---,•-,--.---, . ra-c-t, 1, ! f.- 1---ru:. • . _ % \ . ! • •, t ;., 1 ,. , 427 w _ 3 •S _H ; • LI Jill RC.Wsl 1 7 . . -• -. . , . • --.\ :”..,, p., di 1 i, ,- 1 r---f- T r II F PtaitiJii. t • • 14=7\.. .g• F5,eir,.— E. ''''!....„4.. 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Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Ice Facility DATE: April 2, 1993 INTRODUCTION: Mayor Laurent has requested staff to place on the April 6, 1993 agenda the issue of pursuing an ice facility in Shakopee . BACKGROUND: In September of 1992 the Shakopee/Prior Lake Hockey Association requested City Council to consider constructing a shell around the Valley Ice Arena Facility. In October of 1992 Council directed staff to prepare a request for proposal specifications for a market and operational analysis for the Valley Ice Arena. In November of 1992 the City of Shakopee entered into an agreement with OSM to provide consulting services for said analysis . OSM presented their findings to City Council at a Committee of the Whole meeting on March 1, 1993 . On March 23 , 1993 at a Committee of the Whole meeting staff presented possible funding options for an ice facility and other capital projects . Data was also submitted at the March 23rd meeting regarding cost differentials between various ice facility options. Representatives from the Shakopee\Prior Lake Hockey Association also submitted information that would result in the reduction of construction costs for an ice arena facility. In an attempt to obtain a resolution to this issue, staff has drafted a decision matrix. (See attachment #1) The matrix as presented includes the following assumptions : 1 . Tax Increment Financing would be the primary funding source for a free standing ice facility and\or reconstruction at the existing ice facility site. 2 . An amendment to the tax increment financing plan would be needed and would receive support from the Shakopee HRA. 3 . The olympic rink facility concept has been dropped from further consideration. 4 . A referendum would be needed to fund a portion of a community center. The first decision point that Council needs to address is whether to proceed with the development of an ice arena. If the answer to this question is yes then the next decision point is to determine what type of facility and where. Staff believes that there are three logical alternatives for Council to consider. 1 . Reconstruct the existing ice facility. 2 . Construct a free standing facility south of the Senior High School . 3 . Construct a community center which would include an ice arena south of the Senior High School . If either option #1 or #2 are selected, the next decision point would revolve around the type of facility to construct . Shown in attachment #2 is an excerpt from OSM' s report describing the facility options . (A-0, A-1, A-3) If Council decides to pursue a community center south of the High School, a different set of decision points would need to be addressed as noted in the matrix. If Council decides to proceed with reconstruction at the existing ice arena site or the development of a free standing facility south of the High School and decides on the type of facility to be constructed, the next two decision points relate to the need for an operations agreement with the Shakopee\Prior Lake Hockey Association and the selection of a contruction manager/architect . If Council is not interested in an operations agreement with the Shakopee\Prior Lake Hockey Association staff would recommend that a part time arena manager be hired when the facility is completed. If Council does not wish to enter into a contruction manager\architectural service agreement with Greystone Construction then staff would recommend that we select an alternative architect and construction manager. Once the contruction manager and architect are under contract the project would move forward. This process includes solicitation of bids and contract approvals . Staff has obtained a copy of an operations agreement that the City of Lindstrom has with their hockey association. Staff believes that this could be used as a guide in drafting an agreement if it is consistent with the desires of City Council . Shown in attachment #3 is a listing of possible provisions that could be included in an operations agreement . Staff believes that if Council is interested in drafting an operations agreement that it could be drafted to address all concerns of City Council . Within the context of this memo staff has obviously not included every element of construction that would need to be addressed if Council selects to proceed with construction of a facility at this time . Most notably, if the option of a free standing facility south of the Senior High School was selected, site design, grading, utility work, etc . would all have to worked into a time schedule. If Council selects to proceed with any facility option, the finer details of a time schedule could be worked out later. Staff would like to request that Council make decisions relative to the construction of a facility and facility design so that closure can be put on this subject . The pro' s and con' s of each facility development option have been discussed in detail over the past 3 months. At the meeting on Tuesday staff will present each option and associated pro' s/con' s . In a related matter, on March 23rd, Council discussed potential projects and funding alternatives. At that meeting it was suggested that all projects be discussed together and that funding sources be identified. Shown in the attachment #4 is a listing of the potential projects discussed on March 23rd. At the March 23rd meeting staff felt there was some general consensus in regard to projects that could be deleted. Shown in attachment #5 is an amended project list . Staff has also indicated what would be staff' s recommendation for funding source for each project . Attachment #5 also indicates the funds and 12/31/92 cash balances as discussed on March 23rd. ALTERNATIVES: Facility Development Options 1 . Proceed with the redevelopment of the existing ice arena facility. 2 . Decide to construct a free standing facility south of the Senior High School . 3 . Decide to construct a community center that would include an ice sheet south of the Senior High School . 4 . Do not proceed in constructing an ice facility or community center at this time . Facility Type 1 . Proceed in developing plans and specifications for an A-0 - Basic Facility. 2 . Proceed with developing plans for an A-1 - Replace Facility. 3 . Proceed in developing plans for an A-3 - Enhanced Facility. 4 . Do nothing. Arena Operations 1 . Direct staff to draft an operations agreement with the Shakopee\Prior Lake Hockey Association. 2 . Do not enter into an operations agreement with the Shakopee\Prior Lake Hockey Association. 3 . Budget accordingly for a part time arena manager. Contract Manager\Architectural Service Agreement 1 . Direct the appropriate City officials to draft an agreement with Greystone Construction for contract management\architectural services. 2 . Direct the appropriate City officials to obtain proposals for the selection of an architect and construction manager. 3 . Direct the appropriate City officials to solicit proposals for both an architect and construction manager. STAFF RECOMMENDATION: Facility Development Options - Staff recommends alternative #2 . Facility Type - Staff recommends alternative #3 . Arena Operations - Staff recommends alternative #1 . Contract Manager\Architectural Service Agreement - Staff recommends alternative #1 . ACTION REQUESTED: Facility Development Options Move to proceed with the construction of a free standing ice arena facility south of the Senior High School . Facility Type Move to proceed in developing plans and specifications for an A-3- Enhanced Facility. Arena Operations Move to direct staff to draft an operations agreement with the Shakopee\Prior Lake Hockey Association. Contract Manager\Architectural Service Agreement Move to direct the appropriate City officials to draft an agreement with Graystone Construction for contract management\architectural services . .A. W N i-+ >. CA XI O '"3 CA A 7 P./ "'7 °T71 C = 3 '� •O ` ' c re s A O ' O - " 3,c- 0.. AO .-1 n O .1 O 0.. O z O X" A A t/) z r. O = "z G. ro A J •-•3" "O r0.• •1 "O O •O 71 �3 3 O O v = ^w = _ n y O '.. O r 7_ V) A 7_ n 0 EA etc 'J 7: Fi>"" . , (.4 .L. n o° ^r+ w C ` • n --..3 r> 7 Z 7 z -s - 5 o c r o o c 1••••((." V) = N v J rt W r+ O n?o = - n r 1 1 1 > n — - b C7 /`� •H a • l —• rt O CD D.D eD r.• ' O0 H' "1 y A� UC A - n> > r; -> O m - z , oo 1 c c 00, A �-G c �• o "1-- 3 c n n ►.• c< A -• y 7 o v1 o co 7 res n — n re r n I I I r a ^ n' 1 c •o r•� =, C C n n n 1 n • s O r. Attachment #2 Operations Agreement Major Contract Provisions 1. Contract Duration - The term of the agreement. 2 . Rental Rate - The rate to be paid to the City for rental by the Hockey Association. 3 . Building Use - How the facility will be used and the amount of time allocated for Hockey use, open skating, other winter uses and off-season use. 4 . Insurance - The amount of property and casualty insurance to be provided and by whom as well as liabiltiy insurance. 5. Hold Harmless - Additional language to protect the City from liability exposure. 6. Utilities - Who will pay for the utility service costs. 7. Repairs/Maintenance - Who will be responsible for building repairs and maintenance. 8. Building Alterations - A provision specifying that all building alterations must recieve prior approval from the City. 9. Audit - A provision stating that the Hockey Association will submit annually the results of an independent audit. 10. Revenues - A provision specifying how facility revenues will be handled. 11. Default of Tenant - A provision stating the course of action to followed in the event of contract default. 12 . Financial Security - A provision establishing that a bond or letter of credit be submitted by the Hockey Association as a means to ensure contract compliance. 13 . Cancellation - A provision allowing the City to terminate the agreement in the event of non-compliance. hockey FACILITY DESIGN OPTIONS - Attachment #3 Scheme A-O - Basic Facility This facility would be a very basic permanent facility. It would re-use much of the existing ice equipment. The facility would not include a concrete floor. ► Scheme A-1 - Replacement Facility This scheme is not illustrated but, is a very basic facility which would replace the "Bubble" with a permanent facility, and re-utilize the existing refrigeration equipment, etc. The existing toilet facilities would be revised to meet the new ADA requirements as illustrated in Scheme A-3, and new hockey dasher boards would be provided. The current dashers are essentially worn out and would not convert for use on a poured concrete floor. All new refrigeration piping would be provided in the new floor, and a freeze protection system would also be provided to prevent permafrost from heaving this new floor. The facility would operate approximately six months of the year, and be intended for hockey use primarily and possibly some recreational skating too. The facility would likely he run by members of the Hockey Association, essentially on a break even basis, much as the Valley Ice Arena has been in the recent past. The primary activities that would take place in this type of facility are: • Public Skating • Figure Skating • Ice Hockey • Broomball • Hockey Tournaments • Ringettes • Shakopee Skate Races • Hockey Clinics • Skating Lessons • Broomball Tournaments ► Scheme A-3 - Enhanced Replacement Facility This facility as shown on the attached plans would be a slightly enhanced replacement facility adding four team rooms, a ticket office/skate sharpening room, storage, and a room where concessions could be sold. It would also have a concrete mezzanine which would serve also as a ceiling for the lower level rooms that could be used in the future for numerous functions once stairs and an elevator would be provided. The primary use of this facility would remain however skating, as without an arena manager, very little off-season use would likely occur without some one to "sell" and schedule these events. Attachment #4 Potential TIF Projects Submitted to Springsted Inc. for Analysis 1. Property Acquisition for Recreation Purposes - 1993 - $450,000 2 . Downtown Redevelopment Phase II - 1994 - $900, 000 3 . Downtown Underground Utilities - 1993 - $180, 000 4 . Downtown Alleys - 1993 - $32 , 000 5. Shakopee Pool Improvements - 1994 - $100, 000 6. Playground Equipment - 1994-1997 - $200, 000 7 . Upper Valley Trail - 1995 - $25, 000 8. Block 4 Acquisition/Demolition/Rehabilitation - 1995 - $750, 000 9. Huber Park Improvements - 1995 - $300, 000 10. Community Center/Ice Arena - 1994 - $6, 000, 000 11. Tapah Park Parking Lot - 1994 - $30, 000 Other Potential TIF Projects 1. Pelham Hotel Site Acquisition and Improv. - 1993 - $120, 000 2 . Decorative Railing Downtown Bridge - 1993 - $100, 000 3 . Mini-Bypass Utility Work - 1993 - ? 4 . Southerly By-pass - 1994 - Storm Sewer Work - ? Non TIF Fundable Projects 1. Fire Station #2 - Construction/Acquisition 2 . Co. Rd. 21 3 . McKenna Road Attachment #5 Funding Sources: Balances as of 12/31/92 1. Storm Drainage Capital Improvement Fund - $1, 200, 000 2 . Storm Drainage Fund - $1, 632, 000 3 . Sanitary Sewer Fund - $1, 453, 000 4 . Park Reserve Fund - $115, 000 5. Capital Equipment Fund - $1, 603 , 000 6. Capital Imrovement Fund - $3 , 237 , 206 7 . Tax Increment Fund - $4 , 365, 000 Amended List of Potential Projects 1. Prop. Acquisition - So. of Sr. High - 1993 - $450, 000 - CIF 2 . Downtown Redevelopment Phase II - 1994 - $900, 000 - TIF 3 . Downtown Underground Utilities - 1993 - $180, 000 - TIF 4 . Downtown Alleys - 1993 - $32 , 000 - TIF 5. Playground Equipment - 1994-1997 - $200, 000 - TIF 6. Upper Valley Trail - 1995 - $25, 000 - CIF 7 . Community Center - 1994 - $6, 000, 000 - TIF & G.O. Bond Referen. Other Potential Projects 1. Decorative Railing Downtown Bridge - 1993 - $100, 000 - CIF 2 . Mini-Bypass Utility Work - 1993 - $180, 000 - TIF 3 . Southerly By-pass - 1994 - Storm Sewer Work - $1, 200, 000 - Storm Drainage Capital Improvement Fund Non TIF Fundable Projects 1. Fire Station #2 - Land Acquisition - 1993/94 - $120, 000 - CIF 2 . Fire Station #2 - Bldg Const. - 1995/96 - $1, 200, 000 - G.O. Bond Referendum 3 . ? Co. Rd. 21 - 199 ? $ 4 . McKenna Road -& Addendum #1 / G Shakopee Ice Facility Options - Pros & Cons Redevelop Existing Ice Arena Site Pros - Initial Capital Outlay Lower than other options . - Timing - Project could be completed quicker than other options . - Maybe easier to incorporate management assistance offered from Hockey Association. - Utilization of Construction Management Services and volunteered labor and materials offered by Hockey Association possible. Cons - Long Term life expectancy of existing equipment is questionable. Future Capital Improvements likely. - Facility would be use specific (hockey) if A-O option is pursued. - Staffing economies not maximized for City due to separate location from future Community Center. - No economies gained in terms of mechanical equipment sharing. Free Standing Facility So. of Sr. High Pros - Close proximity to Sr. High School - Capital Outlay for Construction lower as compared to complex facility that would incorporate Ice Facility. - Timing - Project could proceed in a quicker manner as compared to complex option. - Facility would be new. - Economies of scale achieved through efficient use of land (Shared parking lots with School Development or future City development) - Staffing economies possible if future community center constructed in close proximity. - One stop recreation shopping possible if City develops community center and recreation complex. - Incorporation of management assistance offered from Hockey Association still possible. - Utilization of Construction Management Services and volunteered labor and materials offered by Hockey Association possible . Cons - Perhaps mechanical systems could not be shared if developed separate from community center. - Facility would be use specific . Community Center (Ice Arena) So. of Sr. High School Pros - Close proximity to Sr. High School . - Mechanical System economies possible. - Staffing economies possible. - One stop recreation shopping. Cons - Most expensive option. - If timing is critical, this option will take the longest to complete . - Incorporation of management services offered by Hockey Association more cumbersome . - Utilization of Construction Management Services offered as well as volunteer labor and equipment probably not likely due to scope of project . Ade...4.4 /30,, MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Hockey Issues DATE: April 6, 1993 INTRODUCTION: On April 5, 1993 several questions were raised by Council in regard to the ice arena discussion. BACKGROUND: Following is a list of the questions that have been raised and a brief response : 1 . Why hasn' t the bubble shell been removed from the existing site? There are two reasons why the existing bubble shell has not been removed. First, over the winter months the bubble shell did serve to protect some of the arena equipment from the winter elements . Second, in the event that Council decided to rehabilitate the existing site, the Hockey Association members felt that it would be more efficient use of their resources to remove the shall structure in conjunction with the building construction program. 2 . Does the contract between the City of Shakopee and Valley Ice Arena Inc. require removal of the bubble shell? The lease agreement between the City of Shakopee and Valley Ice Arena Inc. includes several provisions specifying that the tenant agrees to maintain the demised premises and all parts thereof in good and sufficient state of repair. If it is determined that the tenant is in default of the terms and conditions of the agreement, Section 11 . 1 specifies that the tenant will then submit and surrender the demised premises to the lessor, but the tenant shall remain liable as hereinafter provided. Section 11 . 2 specifies the procedure to be utilized in notifying the tenant of default and their obligations to remedy the problem. If the tenant does not remedy the default within the established time period, the lessor, at its option, may terminate the lease and the demised premises shall be surrendered to the lessor. In summary, and in English, if Valley Ice Arema, Inc . elects not to remove the bubble shell, the bubble shell and the accompanying equipment will become the property of the City. 3 . Was the bubble insured? Valley Ice Arena Inc. did have commercial general liability insurance on the Valley Ice Arena. However, they did not have insurance on the structure. Valley Ice Arena Inc. was last able toobtain wthatnsurance n the uthelng structure in 1985 . value of the structure At thatt time it was determined was not worth the cost of the insurance. is rned to 4 . Ithe bubble is reand the moved Boy Scoutebarn be ureloc tedlto original condition could Lions Park? If Council so desired, they could enter into a lease agreement with the Shakopee Boy Scouts whereby the barn would be relocated. The lease agreement could be similar to the agreement that existed between Valley Ice Arena Inc . and the City of Shakopee . If the Boy Scout barn were to be moved, a conditional use permit Planning Commission.applied for and Shako approved by the P 5 . What is the time frame needed to put together a referendum for a government building? State statute requires a minimum 45-day time frame. Additional time would, of course, be needed to draft the documents, consult with bond counsel, the City' s Financial Advisors, and generally prepare for the election. R E = S ID # I b NT E . TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Liquor Law Violations DATE: 03 09 93 INTRODUCTION: On 03 09 92 , you were advised that Cheers 2 Ya had been involved in three suspected liquor law violations since 01 01 92 . The City Attorney and I have been working on this case file since that time. BACKGROUND: On 01 12 92 Cheers 2 Ya was found operating after hours. On 01 19 92 Cheers 2 Ya was again found operating after hours. Normally, these cases are not brought to Council until the violator is convicted in Court. In March, both cases had been forwarded to the City Attorney for prosecution and neither had cleared Court. On 02 27 92 , the City Clerk sent Mr. Jerry Morehouse, the owner of Cheers 2 Ya a letter advising him that unless his insurance was reinstated, operation after 12 : 01 a.m. on 03 08 92 would be illegal. When City Hall closed on 03 06 92, the license holder(s) of Cheers 2 Ya had failed to notify the City Clerk that liability insurance required by City Code and State Law was in effect. On 03 07 92 , I spoke with Mr. Morehouse by telephone to see if he intended to remain open after 12 : 01 a.m. on 03 08 92 and had Sgt. Kaley deliver the same message in person. He advised us both that he did have insurance. After conferring with the City Attorney, I caused Cheers 2 Ya to be checked at 0026 and again at 1848 hours on 03 08 92 . Cheers 2 Ya was open and doing business at those times. It was subsequently determined that Cheers 2 Ya did not have liability insurance at either time. Technically, two violations occurred. Minn Stat 340A.409 requires liability to maintain a retail license and Section 507 of the City Code requires proof of such insurance to be filed with the City Clerk. In addition to the violations listed above, the police department had responded to 181 calls at Cheers 2 Ya between 03 01 90 and 03 01 92 . Noise violations accounted for 22 of these calls, violations associated with consumption of alcoholic beverages accounted for 61 and routine requests for service that could come from any business accounted for the remaining 98 . This is not appropriate use of limited police resources. It is not in the best interests of the City of Shakopee to allow the pattern of operation suggested by these numbers to continue. At the time, five issues regarding Cheers 2 Ya were expected to come before you: 1. After hours violation on 01 12 92 , 2 . After hours violation on 01 19 92 , 3. Failure to notify the City Clerk of liability coverage by 03 06 92 as required. 4 . Operating without liability insurance on 03 08 92 , 5. Pattern of operation suggested by excessive number of incidents requiring police action. Be advised that the violations listed herein have occurred at Cheers 2 Ya, that City Attorney and I are assembling a case to bring to Council so the action you deem appropriate can be taken on all five issues simultaneously at a single hearing thereby making optimum use of your time. On 09 18 92, Albert Trende, a bartender at Cheers 2 Ya was arrested for selling beer to a person who was 19 years old and was subsequently convicted. Mr. Morehouse was in the building at the time. The fact that subsequent violations kept occurring before the initial violations cleared court cause this situation to become more complex than we would have wished. At this time, however, all cases involving Cheers 2 Ya have finally cleared court. ALTERNATIVES: 1. Initiate Council action against Cheers 2 Ya for operating after hours, operating without insurance, failing to notify the City Clerk of liability coverage, selling an alcoholic beverage to a person under the age of 21 and a pattern of operation suggested by an excessive number of incidents. 2 . Initiate action against Cheers 2 Ya through an administrative law judge for the reasons listed in Alternative #1. This provides Council with a recommendation from an impartial third party who has heard the evidence. RECOMMENDATION: The City Attorney recommends Alternative #2 . ACTION REQUESTED: Direct the appropriate city officials to arrange a hearing before an administrative law judge for the purpose of considering taking action against the license of Cheers 2 Ya. b CONSENT TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Liquor Law Violations DATE: 03 09 93 INTRODUCTION: On 03 09 92, you were advised that Cheers 2 Ya had been involved in three suspected liquor law violations since 01 01 92 . The City Attorney and I have been working on this case file since that time. BACKGROUND: On 01 12 92 Cheers 2 Ya was found operating after hours. On 01 19 92 Cheers 2 Ya was again found operating after hours. Normally, these cases are not brought to Council until the violator is convicted in Court. In March, both cases had been forwarded to the City Attorney for prosecution and neither had cleared Court. On 02 27 92 , the City Clerk sent Mr. Jerry Morehouse, the owner of Cheers 2 Ya a letter advising him that unless his insurance was reinstated, operation after 12 : 01 a.m. on 03 08 92 would be illegal. When City Hall closed on 03 06 92, the license holder(s) of Cheers 2 Ya had failed to notify the City Clerk that liability insurance required by City Code and State Law was in effect. On 03 07 92, I spoke with Mr. Morehouse by telephone to see if he intended to remain open after 12 : 01 a.m. on 03 08 92 and had Sgt. Kaley deliver the same message in person. He advised us both that he did have insurance. After conferring with the City Attorney, I caused Cheers 2 Ya to be checked at 0026 and again at 1848 hours on 03 08 92 . Cheers 2 Ya was open and doing business at those times. It was subsequently determined that Cheers 2 Ya did not have liability insurance at either time. Technically, two violations occurred. Minn Stat 340A.409 requires liability to maintain a retail license and Section 507 of the City Code requires proof of such insurance to be filed with the City Clerk. In addition to the violations listed above, the police department had responded to 181 calls at Cheers 2 Ya between 03 01 90 and 03 01 92 . Noise violations accounted for 22 of these calls, violations associated with consumption of alcoholic beverages accounted for 61 and routine requests for service that could come from any business accounted for the remaining 98 . This is not appropriate use of limited police resources. It is not in the best interests of the City of Shakopee to allow the pattern of operation suggested by these numbers to continue. At the time, five issues regarding Cheers 2 Ya were expected to come before you: 1. After hours violation on 01 12 92 , 2. After hours violation on 01 19 92, 3 . Failure to notify the City Clerk of liability coverage by 03 06 92 as required. 4 . Operating without liability insurance on 03 08 92 , 5. Pattern of operation suggested by excessive number of incidents requiring police action. Be advised that the violations listed herein have occurred at Cheers 2 Ya, that City Attorney and I are assembling a case to bring to Council so the action you deem appropriate can be taken on all five issues simultaneously at a single hearing thereby making optimum use of your time. On 09 18 92, Albert Trende, a bartender at Cheers 2 Ya was arrested for selling beer to a person who was 19 years old and was subsequently convicted. Mr. Morehouse was in the building at the time. The fact that subsequent violations kept occurring before the initial violations cleared court cause this situation to become more complex than we would have wished. At this time, however, all cases involving Cheers 2 Ya have finally cleared court. ALTERNATIVES: 1. Initiate Council action against Cheers 2 Ya for operating after hours, operating without insurance, failing to notify the City Clerk of liability coverage, selling an alcoholic beverage to a person under the age of 21 and a pattern of operation suggested by an excessive number of incidents. 2 . Initiate action against Cheers 2 Ya through an administrative law judge for the reasons listed in Alternative #1. This provides Council with a recommendation from an impartial third party who has heard the evidence. RECOMMENDATION: The City Attorney recommends Alternative #2 . ACTION REQUESTED: Direct the appropriate city officials to arrange a hearing before an administrative law judge for the purpose of suspending the license of Cheers 2 Ya. Fri 03-26-93 Shakopee Police Department Time: 10: 08 am Adult Master Name and Incident Listing Page: 1 Name and Address Danger Street , Phone # , Grid # CHEERS 2 YA N EAST FIRST 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 SID: Driv. Lic. : /MN DOB: Sex: Race: Height: Weight: Eyes: Hair: Miscellaneous: Additional Information Name: Phone # : Address: Date Case Number Action Description U 0 C Disposition 03/25/93 93001710 S NOISE COMPLAINT 9818 ASSIST 03/18/93 93001557 S NOISE COMPLAINT 9818 ASSIST 03/14/93 93001490 C PUBLIC ASSIST 9817 ASSIST 03/13/93 93001453 C FIGHT 9813 ASSIS 03/12/93 93001428 C FIGHT IN LOT 9813 ASSIST 02/26/93 93001116 M ASSAULT/PENDLETON A5353 OFF RPT 01/27/93 93000545 C FORGED CKS/WAALENS 9824 OFF RPT 01/15/93 93000299 C UNWANTED GUEST 9817 ASSIST 01/10/93 93000182 C SUSP PERSON 9800 ASSIST 01/08/93 93000157 S NOISE COMPLAINT 9818 ASSIST 12/29/92 92036790 M VEHCILE THEFT F/LOT VB022 OFF RPT 10/14/92 92029298 S AFTER HOURS DRINKING 9805 UNFOUNDED 09/24/92 92027257 M LOUD MUSIC COMPLAINT 9818 ICR RPT 09/18/92 92026528 S BARTEND SERVED MINOR M4102 ARR RPT 09/17/92 92026491 C 0000 09/16/92 92026337 M THEFT/VEH TAILGATE VE110 OFF RPT 09/11/92 92025729 S NOISE COMPLAINT 9818 ASSIST 09/02/92 92024741 C FIGHT/FANNING/KRUSE 9813 OFF RPT 08/29/92 92024327 C VEH VAND/POTTER P3110 OFF RPT 08/28/92 92024213 C ASSLT/PROP DAM/DAHN A5354 ARR RPT 08/21/92 92023425 C SUSP VEHICLE 9805 ASSIST 08/14/92 92022721 S SERVING JUVENILE 9815 ICR RPT 07/31/92 92020985 C DISORDERLY CONDUCT N3030 ARREST 07/29/92 92020852 S NOISE COMPLAINT 9818 ASSIST 07/22/92 92019966 C ASSAULT/THEEBER 9817 NO INFO/ICR 07/17/92 92019381 M THEFT/PULLTAB MONEY TCO21 OFF RPT 07/14/92 92019060 M THEFT/CKBOOK/DAHLE TG029 ARR RPT 07/09/92 92018527 C ASSAULT/ARR MUSTA A5353 ARR RPT 06/25/92 92016818 S PARKING COMP/UNFOUND 9809 ASSIST 06/12/92 92015159 C DOMESTIC DISPUTE 9801 ASSIST 06/01/92 92013862 C ALARM 9901 ASSIST 05/27/92 92013366 S NOISE COMPLAINT 9818 ASSIST 05/14/92 92011931 C 9-1-1 MISDIAL 9827 ASSIST 05/08/92 92011258 S NOISE COMPLAINT 9818 ASSIST Fri 03-26-93 Shakopee Police Department Time: 10: 08 am Adult Master Name and Incident Listing Page: 2 Name and Address Danger Street , Phone #, Grid # CHEERS 2 YA N EAST FIRST 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 Date Case Number Action Description U 0 C Disposition 04/23/92 92009794 C 10-50 9400 ACC RPT 04/18/92 92009361 S NOISE COMPLAINT 9818 ASSIST 04/16/92 92009102 C MEDICAL 9520 ASSIST 03/17/92 92006326 M FOUND CHEERS PULLTAB 9313 MISC RPT 03/14/92 92006094 S NOISE COMPLAINT 9818 ASSIST 03/13/92 92005913 C THEFT/COAT/VARLEY T4029 OFF RPT 03/13/92 92005916 C DK DRIVER 9809 ASSIST 03/12/92 92005902 C H&R 10-50/LASCHINGER 9450 OFF/ACC RPT 03/07/92 92005410 M INFO/LIQ LIAB INS 9900 MISC RPT Fri 03-26-93 Shakopee Police Department Time: 10: 09 am Adult Master Name and Incident Listing Page: 1 Name and Address Danger Street , Phone #, Grid # CHEERS TO YA N 1ST AVE E 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 0243 SID: Driv. Lic. : /MN DOB: Sex: Race: Height: 0 ft. 00 in. Weight: Eyes: Hair: Miscellaneous:OWNER: MOREHOUSE Additional Information Name: Phone # : Address: Date Case Number Action Description U 0 C Disposition 04/30/92 92010468 C ID/WT/ILL ALIEN 9905 ARREST/RPT 03/10/92 92005651 C ALARM 9901 ASSIST 03/08/92 92005448 C UNWANTED GUESTS 9817 ASSIST 03/06/92 92005324 S NOISE COMPLAINT 9818 ASSIST 03/05/92 92005231 C DK MALE TAKEN HOME 9804 ASSIST 02/29/92 92004836 S NOISE COMPLAINT 9818 ASSIST 02/23/92 92004191 S NOISE COMPLAINT 9818 ASSIST 02/23/92 92004202 C ALARM 9901 ASSIST 02/23/92 92004246 M SUSPICIOUS ACTIVITY 9805 ASSIST 02/23/92 92004248 S POSS UNDERAGE DRINKI 9805 ICR RPT 02/22/92 92004186 M MED/SUICIDE THREAT 9715 ASSIST 02/19/92 92003838 C POSSIBLE DISTURBANCE 9818 OKAY 02/19/92 92003839 C REFUSED CUSTOMER 9824 ADVISED 02/14/92 92003425 C 10-50 9400 ACC RPT 02/14/92 92003493 C UNWANTED GUEST 9817 ASSIST 02/13/92 92003402 S NOISE COMPLAINT 9818 ASSIST 02/06/92 92002835 C REF STOLEN COAT 9805 ASSIST 02/01/92 92002511 S NOISE COMPLAINT 9818 ASSIST 01/31/92 92002430 S NOISE COMPLAINT 9818 ASSIST 01/30/92 92002338 C UNWANTED GUEST 9817 ASSIST 01/23/92 92001726 C ALARM 9901 ASSIST 01/23/92 92001763 S NOISE COMPLAINT 9818 ASSIST 01/23/92 92001770 C UNWANTED GUEST REMOV 9817 ASSIST 01/19/92 92001423 S DISPLAY AFTER HOURS 9914 OFF RPT 01/18/92 92001393 S NOISE COMPLAINT 9818 ASSIST 01/17/92 92001301 S NOISE COMPLAINT 9818 ASSIST 01/14/92 92000967 C POSSIBLE VAND/UNF 9800 ASSIST 01/12/92 92000208 S DISPLAY AFTER HOURS 9914 OFF RPT 01/10/92 92000169 S NOISE COMPLAINT 9818 ASSIST 01/09/92 92000168 C BAR FIGHT 9813 ASSIST 01/08/92 92000149 C UNWANTED GUEST 9817 ASSIST 12/28/91 91008189 C POSSIBLE FIGHT 9813 ASSIST 12/27/91 91008170 M LOST PURSE/RAMCZYK 9303 MISC RPT 12/20/91 91008041 C SMOKE/BURNED FURNACE 9603 ICR RPT Fri 03-26-93 Shakopee Police Department Time: 10: 09 am Adult Master Name and Incident Listing Page: 2 Name and Address Danger Street , Phone #, Grid # CHEERS TO YA N 1ST AVE E 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 12/10/91 91007876 C SUSP PERSON 9805 ASSIST 12/08/91 91007849 C PARKING COMPLAINT 9809 ASSIST 12/06/91 91007807 C BAR FIGHT 9813 MISC RPT 12/02/91 91007742 M DOM ASLT/PIERCEALL A5351 OFF RPT 11/30/91 91007698 M SMOBILE THEFT/NICHOL V1024 OFF RPT 11/15/91 91007379 M TERR THREATS/HARTUNG A5357 ARR RPT 11/10/91 91007283 M ASSLT/RAMCZYK A5352 OFF RPT 10/31/91 91007080 M 10-50 H&R/ 9450 OFFACCT RPT 10/18/91 91006777 C FIGHT/OVER 9817 ASSIST 10/15/91 91006702 C ALARM 9901 ASSIST 10/09/91 91006592 C ALARM 9901 ICR RPT 09/27/91 91006374 C DK MALE/ARR DISORDER N3030 ARR RPT 09/26/91 91006375 M ASSIST CARVER CO 9913 ARR RPT 09/14/91 91006048 S NOISE COMPLAINT 9818 ASSIST 09/13/91 91005983 C POSSIBLE DK DRIVER 9809 ASSIST 09/13/91 91005984 C FIGHT 9813 ASSIST 09/13/91 91006024 C ASSIST CARVER CO SO 9913 ASSIST 09/12/91 91005982 C MINOR CONS/FALSE ID M4199 ARR RPT 09/06/91 91005810 C DISPUTE AT RED OWL 9817 ICR RPT 09/05/91 91005809 C NOISE COMPLAINT 9818 ICR RPT 08/23/91 91005449 C FIGHT 9813 ASSIST 08/22/91 91005444 C DK DRIVER 9809 ASSIST 08/18/91 91005328 C ALARM 9901 ASSIST 08/09/91 91005075 M THEFT F/WALLET/BREEG T4021 OFF RPT 08/08/91 91005063 C DOMESTIC/SCSO ARR 9801 SCSO RPT 08/08/91 91005044 C DK MAN/TERR THREATS J3500 ARR RPT 08/01/91 91004869 C INFO FOR OFFICER 9800 ASSIST 07/26/91 91004693 R FIGHT/CHEEVER A5352 OFF RPT 07/20/91 91004556 C 10-50 H&R 9450 OFF/ACCT RPT 07/13/91 91004366 M NOISE COMPLAINT 9818 ASSIST 06/23/91 91003798 C DAMAGE TO VEHICLE X7731 OFF RPT 06/06/91 91003310 C PATRON EJECTED 9813 ASSIST 05/31/91 91003154 M NOISE COMPLAINT 9818 ASSIST 05/31/91 91003160 M NOISE COMPLAINT 9818 ASSIST 05/31/91 91003126 M CONKLIN/KLEMEK ASSLT A5352 OFF RPT 05/30/91 91003094 M THEFT FROM AUTO T4159 ICR RPT 05/29/91 91003092 S MINORS BEING SERVED 9805 ICR RPT 05/26/91 91002985 C MISTREAT ANIMAL 9828 ASSIST 05/24/91 91002936 M VIOL PROTECT ORDER X3120 OFF RPT 05/18/91 91002800 M CHECK FOR VEHICLE 9805 ASSIST 05/18/91 91002801 M NOISE COMPLAINT 9818 ASSIST 05/11/91 91002617 M CARELESS DRIVING 9809 ASSIST 05/10/91 91002600 M NOISE COMPLAINT 9818 ASSIST 05/08/91 91002534 C FIGHT 9817 ASSIST 05/07/91 91002517 C UNWANTED GUEST 9817 ASSIST 04/28/91 91002309 C MALE/FEMALE FIGHTING 9817 ASSIST 04/28/91 91002317 C ALARM 9901 ASSIST Fri 03-26-93 Shakopee Police Department Time: 10 : 09 am Adult Master Name and Incident Listing Page: 3 Name and Address Danger Street , Phone # , Grid # CHEERS TO YA N 1ST AVE E 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 04/27/91 91002287 C PURSE THEFT/POTTER T4029 OFF RPT 04/25/91 91002247 C ALARM 9901 ASSIST 04/25/91 91002248 C BURGLARY/FORCED B2764 OFF RPT 04/25/91 91002267 C ASSAULT/ X9312 OFF RPT 04/20/91 91002144 M PURSE THEFT/SARKELA T4029 ARR RPT 04/19/91 91002119 C ASSIST REF STOL PURS 9802 ICR RPT 04/14/91 91002027 S NOISE COMPLAINT 9818 ASSIST 04/13/91 91002000 C STOLEN PURSE=UNFOUND T4029 ASSIST 04/13/91 91002003 R STOLEN PURSE 91-2144 9900 91-2144 04/05/91 91001838 S NOISE COMPLAINT 9818 ASSIST 03/21/91 91001538 C FEMALE W/FALSE ID X2020 MISC RPT 03/16/91 91001412 C ALARM 9901 ASSIST 03/15/91 91001389 M THEFT OF PURSE T8029 REPORT 03/14/91 91001364 C CHECK WELFARE 9806 ASSIST 03/14/91 91001366 C ALARM 9901 ASSIST 03/14/91 91001385 A DISORD/ASSLT/POSS MJ 0000 ARR RPT 03/09/91 91001267 C PROBLEMS WITH PATRON 9817 ASSIST 03/09/91 91001293 M NOISE COMPLAINT 9818 ASSIST 03/01/91 91001115 C DISORDERLY PATRON 9817 MISC RPT 02/15/91 91000812 C FIGHT 9817 ASSIST 02/10/91 91000726 C DOMESTIC 9801 ASSIST 02/09/91 91000678 C ALARM 9901 ASSIST 02/08/91 91000658 C ALARM 9901 ASSIST 02/03/91 91000585 C ALARM 9901 ASSIST 01/31/91 91000525 C REC COUNTERFEIT BILL C0442 RPT 01/31/91 J91000534 C JUV IN BAR/MINOR CON M3001 JUV OFF RPT 01/31/91 J91000531 C JUV IN BAR/ARR TESCH M4105 JUV OFF RPT 01/25/91 91000404 C MEDICAL 9522 ASSIST 01/23/91 91000359 C ALARM 9901 ASSIST 01/17/91 91000267 C MEDICAL 9524 ASSIST 01/12/91 91000174 C UNKNOWN PROBLEM 9817 ASSIST 01/04/91 91000060 M ARR KOHOUT/CARRY GUN W3527 ARR RPT 12/30/90 90008434 M SUSP ACTIVITY IN VEH 9805 ICR RPT 12/30/90 90008432 M SUSP ACTIVITY IN VEH 9805 ICR RPT 12/29/90 90008418 M THEFT OF PURSE T4029 RPT. 12/22/90 90008296 C ALARM 9901 ASSIST 12/21/90 90008270 C H & R 1050 9450 ACC RPT 12/21/90 90008287 C DAMAGE TO PROPERTY X7731 OFF RPT 12/20/90 90008254 C ALARM 9901 ASSIST 12/07/90 90007982 C UNWANTED GUEST 9817 ASSIST 12/06/90 90007960 C CHECK ID 9800 ASSIST 12/02/90 90007776 C ASSAULT 9813 ICR RPT 11/30/90 90007730 M ASSAULT A5352 OFF RPT 11/22/90 90007573 C 9-1-1 9827 ASSIST 11/18/90 90007471 C FIGHT 9813 ICR RPT 11/11/90 90007339 C FIGHT 9813 ICR RPT 11/10/90 90007307 C ALARM/EMPLOYEE ERROR 9901 ICR RPT Fri 03-26-93 Shakopee Police Department Time: 10: 09 am Adult Master Name and Incident Listing Page: 4 Name and Address Danger Street , Phone #, Grid # CHEERS TO YA N 1ST AVE E 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 11/03/90 90007164 C POSSIBLE SLUMPER 9805 ASSIST 11/01/90 90007119 C ALARM 9901 ASSIST 10/31/90 90007103 C ALARM 9901 ASSIST 10/25/90 90006975 M MISSING PULLTAB MONE T1021 RPT PENDING 10/21/90 90006889 C UNWANTED GUEST 9817 ASSIST 10/11/90 90006669 M PARTY SELLING DRUGS 9905 ARR RPT 10/05/90 90006551 C UNWANTED GUEST 9818 ASSIST 09/29/90 90006377 C 10-50 - UNF 9400 ASSIST 09/29/90 90006389 C ALARM 9901 ASSIST 09/29/90 90006378 R POSS DK/P JOHNSON J3500 ARR RPT 09/23/90 90006217 C H & R 10-50 9450 ASSIST 09/23/90 90006217 M H&R 10-50 9450 ICR RPT 09/22/90 90006196 C ALARM 9901 ASSIST 09/20/90 90006151 C DISORDERLY/KLOTTER N3030 ARR RPT 09/16/90 90006036 C ALARM 9901 ASSIST 09/15/90 90005992 M DAM TO VEH/LOTHERT X7731 ARR RPT 09/01/90 90005646 C 2 TO DETOX 9999 DETOX 08/16/90 90005146 C ALARM 9901 ASSIST 08/04/90 90004784 C FIGHT 9817 ASSIST 07/31/90 90004682 M ASSAULT A3253 OFF RPT 07/29/90 90004627 M VEH VAND/MILLER X7731 ICR RPT 07/28/90 90004596 M 3RD DEG ASSAULT A3253 OFF RPT 07/13/90 90004186 M NOISE/MUSIC T/DOWN 9818 ADVISED 07/11/90 90004097 C ALARM 9901 ASSIST 07/11/90 90004098 C CALL REF ALARM 9800 ASSIST 07/07/90 90003967 M LARCENTY 9800 ICR 07/07/90 90003981 C ALARM, EMPLOYEE 9901 S 07/03/90 90003841 C MEDICAL 9522 ASSIST 07/01/90 90003761 C FIGHT 9813 ASSIST 06/28/90 90003682 C DETAIL 9903 ASSIST 06/23/90 90003542 C PATRON HIT DOORMAN A5353 OFF RPT 06/21/90 90003487 C DETAIL 9903 ASSIST 06/20/90 90003460 C PUBLIC ASSIST 9800 ASSIST 06/14/90 90003238 C ESCORT 9903 ASSIST 06/13/90 90003211 C FIGHT 9813 ASSIST 06/07/90 90003015 C ASSIST PUBLIC 9800 ASSIST 06/06/90 90002982 C DETAIL 9903 ASSIST 06/03/90 90002897 C DISORDERLY/DAM PROP X7731 ARR RPT 06/02/90 90002890 C FIGHT - GOA 9813 ASSIST 05/31/90 90002813 C ESCORT 9903 ASSIST 05/31/90 90002829 C UNWANTED PATRON 9817 ASSIST 05/30/90 90002790 C ESCORT 9903 ASSIST 05/29/90 90002766 C DISORDERLY/HICKS N3030 ARR RPT 05/24/90 90002646 C ESCORT 9903 ASSIST 05/23/90 90002629 C ESCORT 9800 ASSIST 05/20/90 90002550 C DK MALE ASKED TO LV 9804 ASSIST 05/19/90 90002545 C INFO ON JACOB WETT 9800 ASSIST Fri 03-26-93 Shakopee Police Department Time: 10 : 09 am Adult Master Name and Incident Listing Page: 5 Name and Address Danger Street , Phone #, Grid # CHEERS TO YA N 1ST AVE E 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 05/16/90 90002454 C EMPLOYEE ESCORT 9800 ASSIST 05/03/90 90002165 C UNWANTED GUEST 9817 GOA 05/01/90 90002126 M TERR THREATS A9500 ICR 04/27/90 90002076 M NOISE COMPLAINT 9818 S 04/13/90 90001802 C TERR THREATS A9503 ICR 04/13/90 90001806 C ALARM 9901 EMPL ERROR , 04/12/90 90001798 C PROBLEM W/PERSON 9817 ADVISED 04/07/90 90001676 C ALARM/EMPLOYEE ERROR 9901 ASSIST 04/06/90 90001649 C UNRULY CUSTOMER 9817 ASSIST 03/09/90 90001164 M LOUD MUSIC/STEPHENS 9818 ADVISED 03/07/90 90001103 C ALARM 9903 ASSIST 03/07/90 90001122 C BAR FIGHT 9813 ASSIST 02/24/90 90000916 M AUTO THEFT/KOEPSELL V2021 AUTO THEFT 02/17/90 90000786 M DETOX STEPHENS 9803 DETOX 02/03/90 90000559 M MUSIC TOO LOUD 9818 ICR RPT 02/03/90 90000561 M ASSLT/HADAC/MYRVOLD A5353 ICR RPT 01/21/90 90000345STOLEN CKBOOK/DEIKEN T9020 ICR RPT 01/20/90 90000320 M THEFT/PURSE/LAFORCE T9029 ICR RPT 01/14/90 90000225 C MEDICAL/FEMALE 9520 ICR RPT 01/13/90 90000210 M THEFT/WALLET/MULLER T4029 ICR RPT 01/10/90 90000157 C ALARM 9901 ASSIST 01/10/90 J90000172 L MINOR DRINKING 9815 ICR RPT 01/06/90 90000088 C FIGHT/PARKING LOT 9813 ASSIST 01/05/90 90000081 L ICE IN PARKING LOT 9824 ICR RPT 01/01/90 90000011 C ALARM 9901 ASSIST 12/29/89 89007626 C ALARM 9901 ASSIST 12/28/89 89007604 C ALARM 9901 ASSIST 12/24/89 89007554 C ALARM 9901 ASSIST 12/24/89 89007546 M DAMAGE TO PROP P0130 ARR RPT 12/22/89 89007498 M STOLEN VEHICLE V0021 OFF RPT/ACC 12/18/89 89007424 C ALARM 9901 ASSIST 12/18/89 89007437 C UNWANTED PATRONS 9817 ASSIST 12/15/89 89007390 C ALARM 9901 ASSIST 12/07/89 89007251 C UNWANTED GUESTS 9817 ASSIST 12/04/89 89007185 C ALARM 9901 ASSIST 11/20/89 89006933 C FIGHT/OVER ON ARRVL 9813 ASSIST 11/18/89 89006872 C MINOR 10-52 9913 S 11/11/89 89006768 M LOUD MUSIC 9818 ADVISED 11/04/89 89006651 M LOUD MUSIC 9818 ADVISED 10/27/89 89006465 M FIGHT IN STREET 9813 ADVISED 10/18/89 89006167 M JOHN LUREEN/INTOXIC 9913 MISC RPT 10/14/89 89006230 M LOUD MUSIC 9818 UNFOUNDED 10/12/89 89006178 C 10-50 H&R 9450 UNFOUNDED 10/10/89 89005585 M VEH THEFT/SCHROEDER V1021 ARR RPT 10/07/89 89006103 M NOISE COMPLAINT 9818 ADVISED 10/07/89 89006097 M 10-50 H&R ACCT 9450 ASSIST 10/02/89 89005964 M DWI/STUTELBERG-MC J3500 ARR RPT Fri 03-26-93 Shakopee Police Department Time: 10: 09 am Adult Master Name and Incident Listing Page: 6 Name and Address Danger Street , Phone #, Grid # CHEERS TO YA N 1ST AVE E 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 10/02/89 89006006 M AUTO THEFT/ARNDT V2021 ARR/STUTELBG 10/01/89 89005946 M DWI/MOHRBACHER J3500 ARR RPT 09/24/89 89005796 C FIGHT 9813 GOA 09/22/89 89005755 M THEFT FROM VEHICLE T4159 ICR RPT. 09/22/89 89005747 M 10-50 H&R/SCHERER 9400 ACCT RPT 09/19/89 89005689 C HELP EMPLOYEE LOCKUP 9802 ASSIST 09/03/89 89005312 M 10-50 H&R 9450 ICR RPT. 08/27/89 89005197 C ALARM 9901 ASSIST 08/19/89 89004971 C FALSE I/D 9805 GOA 08/19/89 89004979 C ALARM 9901 S 08/19/89 89004973 M VANDL/VEH-MAYER P3110 OFF RPT 08/18/89 89004963 M NOISE COMPLAINT 9818 S 08/14/89 89004852 C ALARM 9901 SECURE 08/11/89 89004809 C MALE PASSED OUT 9802 ASSISTED 08/11/89 89004791 C THEFT/MONEY-R. SMITH T4021 OFF RPT 08/08/89 89004722 M KIDS SELLING IN BAR 9800 ASSIST 08/05/89 89004612 C CRIM DAMAGE TO PROP P1110 ARR RPT 08/03/89 89004589 M ASSLT/C-MAXWELL A5352 MISC RPT 07/28/89 89004442 C ASSAULT A5352 OFF RPT 07/19/89 89004246 C POSS DRUGS TO SELL D2400 ARR RPT 07/14/89 89004086 C UNWANTED GUEST 9817 ADVISED 07/14/89 89004116 M DOG TIED TO VEH 9828 ADVISED 07/05/89 89003891 C ALARM 9901 S 07/03/89 89003829 C ALARM S9010 S 06/30/89 89003749 C DETOX/GONZALES 9803 DETOX FORM 06/29/89 89003736 C ALARM/OWNER 9901 S 06/29/89 J89003726 M CONSUMP/MINOR M4199 JUV & ARR 06/28/89 89003708 C MED/BRAMBILLA 9522 ICR ONLY 06/27/89 89003680 C ALARM 9901 ASSISTED 06/23/89 89003597 M NOISE COMPLAINT 9818 S 06/13/89 89003349 C ALARM 9901 ASSISTED 06/09/89 89003240 M THEFT/PURSE/GATHRDGE T4029 ICR RPT 06/09/89 89003238 C DIS CONDT/MACIAS N3030 ARR RPT 06/05/89 89003151 C 2 BIKERS LOITERING 9805 ASSISTED 05/19/89 89002776 M ASSAULT/WEBSTER A5353 ICR, EX CL 05/07/89 89002540 C UNWANTED PERSON/GOA 9817 S 04/28/89 89002354 M 2 MALE ARGUING 9813 ADVISED 04/28/89 89002356 C UNWANTED GUEST 9817 ADVISED 04/27/89 89002322 C 911 HANG UP/NO PROB 9827 ASSISTED 04/27/89 89002326 C DETOX/SOLBERG 9803 DETOX FORM 04/09/89 89001944 C FIGHT IN LOT 9813 ASSIST 04/09/89 89001954 C VEH IN LOT/OVER 24 H 9809 ASSIST 03/31/89 89001750 C FIGHT/2 MALES 9813 ICR RPT 12/22/88 88009358 C ROWDY INTOXICATED MA 9817 G 12/23/88 88009364 R FIGHT IN KENTUCKY FR 9813 U 12/26/88 88009412 C ALARM - EMPLOYEE ERR 9901 S 12/31/88 88009509 M DETOX ROBERT CUMMING 9803 S Fri 03-26-93 Shakopee Police Department Time: 10: 09 am Adult Master Name and Incident Listing Page: 7 Name and Address Danger Street , Phone #, Grid # CHEERS TO YA N 1ST AVE E 911 911 1ST AVE E 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 01/21/89 89000367 R DOMESTIC/ALL OKAY-PA 9801 S 02/04/89 89000636 R FIGHT - ONE TO JAIL 9905 S 02/18/89 89000890 M DETOX 1 FEMALE 9803 S 03/17/89 89001448 M CHEERS PLOWED SNOW I 9800 S 03/19/89 89001500 M H&R ACCT/GOLD MERCED 9450 S TO: Judy Cox, City Clerk FROM: Tom Steininger, Chief of Police SUBJECT: License Investigation - Wildside Tattoo Parlor DATE: 03 31 93 Per your request, an investigation of the appropriate elements of the license application of Wildside Tattoo Parlor was conducted by this department. The investigation disclosed that the applicant has not satisfied the provisions of the City Code regarding operation of such establishments. Copies of the reports generated by the investigation are atached. cc: City Attorney l� d CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for Liquor Licenses - Camgil Corporation DATE: April 2 , 1993 INTRODUCTION AND BACKGROUND: I have received applications from Camgil Corporation for on- sale, off-sale and Sunday liquor licenses for the restaurant currently known as the Rock Spring Supper Club. When the applications were received, it was anticipated that everything could be in order for the April 6th City Council meeting. The applicant has not provided all the information required and, consequently, the police department has not been able to complete their routine background investigation. The required legal publication stated that the applications would be heard and determined by Council on April 6, 1993 . Since they are not in order, the applications should be tabled. The applicant asked that the applications be tabled until May 4th. RECOMMENDED ACTION: Move to table the applications of Camgil Corporation for liquor licenses at 1561 East 1st Avenue to the May 4th meeting. ) )Q) MEMO TO Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director c, SUBJECT: Street Light Request 'S.)1 DATE: March 29, 1993 INTRODUCTION: Staff has received a request for a street light at the intersection of 11th Avenue and Quincy Street. BACKGROUND: Attached is a citizen petition requesting a street light at 11th Avenue and Quincy Street. On past street light requests, the City Council has assessed the light to the benefitted neighborhood. In this case, there is some question as to whether or not a street light was originally at this location. There is an existing pole in this intersection, but it contains a transformer but no street light. Staff has contacted Shakopee Public Utilities Commission (SPUC) for an estimate to install the street light and they indicate the cost to be approximately $100.00. Because of the additional administrative costs associated with holding a public hearing, collecting assessments, etc. for a relatively low cost item and due to the uncertainty regarding whether a street light was ever at this locations, staff feels that the cost of installing this light should not be assessed. If SPUC removed the light, they should reinstall it at their expense. If the City requested the removal of the light, it should be reinstalled at City expense using the Capital Improvement Fund. ALTERNATIVES: 1. Utilize special assessments to fund the requested street light and authorize a public hearing to consider the improvements for May 4, 1993. 2. Authorize the installation of the street light using the Capital Improvement fund. 3. Direct staff to notify SPUC that they should reinstall the street light at their expense. 4. Deny the request. RECOMMENDATION: Staff recommends either Alternative No. 2 or No. 3, dependent on final discussions with SPUC. ACTION REQUESTED: Move to authorize the installation of a street light at 11th Avenue and Quincy Street, to be funded either by Shakopee Public Utilities Commission or out of the Capital Improvement Fund depending on the results of an investigation on which entity authorized the removal of the street light. DEH/pmp LIGHT MEMORANDUM March 29 , 1993 To: Dave Hutton, City of Shakopee Engineering From: Joseph D. Adams, Shakopee Public Utilities Subj : STREET LIGHT, 11th AVE & QUINCY STREET 1 . The estimated cost to install a street light at the subject location is $ 100. 41 . 2 . Please call me if you have any questions regarding this estimate. 7 / /r �Ji eph D. Adams Administrative Assistant /7/3 j-47- 0,e477y-- 4,1,r • /� ���� � �' p�i✓,,.�,r" GAY V / r ;7r'LGtt u • , 'Le // • a , j„,_, 1.22 ,47-rAr >e, tee 'fr> crat .J . ezie r /Pi( -332/, ! ao-r.„4-c-Zy7e, ` e wig �a •i ,( We -/-A G 4 ki ter 5- .z c d WI ct /4' '" - k t_ / q /1 Al- a1-- 0 /7 t% e � Gv' h e.. r o - 1 /1 r% arc 1 Qul'H c , 1/2)ifif An 11-/_e_e( 197Z) ...zer,_ ici,,,,,,. ./.„.„ 4'2/ Ge?%. - ,i,c,...,..c,-/ I'M"- i.{ :9,1 S'� z",-,<<-, --- ,/, ,./,_• :2Ca,,,,C'zb2--/- ti; „ t' 1 ( .`J.e.,,,,...,,,,ettirdwk_...-- - /7 4, 7,,, _--- 6..,, ,,,,7- (, &iL il , COi\iSEJT ).? MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Muhlenhardt Road DATE: March 30, 1993 INTRODUCTION: Final resolution of the Muhlenhadt Road issue is needed by the City Council. BACKGROUND: On February 18, 1992, the City Council held a public hearing to consider improvements to Muhlenhardt Road. The public hearing was continued for several meetings and at the conclusion of the public hearing the City Council denied the project due to lack of neighborhood support. The feasibility report had recommended assessing the project 100%. Shortly, after the project was denied, the City Council received a petition dated April 1, 1992 signed by the majority of residents on McGuire Circle/McGuire Court requesting that the City Council reconsider their previous action and pave the road. The petitioners indicated that they would agree to pay for 25% of the paving costs. The City Council elected to not act on this petition until after the Special Assessment Policy revisions were completed. In January, 1993 the City Council adopted the revised Special Assessment Policy. Staff feels that the City Council should now act on the petition dated April 1, 1992. The new assessment policy indicates that on rural gravel roads, only the new improvements (i.e. pavement) would be assessed. The petitioners requested an assessment rate of only 25%. Staff has completed an analysis of both these options and shown on Attachment No. 1 are the assessment rates for each option. As indicated, the proposed assessments per the new policy are higher than the 25% assessments requested by the petitioners. ALTERNATIVES: 1. Accept the petition and order another public hearing on the proposed improvements. 2. Deny the petition and notify the petitioners that if they still wish to submit a petition based on the new Assessment Policy, they should do so. RECOMMENDATION: Staff recommends Alternative No. 2. ACTION REQUESTED: Move to deny the petition submitted for Muhlenhardt road improvements as the qualifying statements listed on the petition do not meet the current City Special Assessment Policy. DEH/pmp MUHLENHARDT ATTACHMENT NO. 1 MUHLENHARDT ROAD ASSESSMENT OPTIONS 1. Original cost estimate to upgrade the entire road by adding pavement(36 feet wide), curb and gutter and storm sewers = $172,100.00. 2. To reduce the pavement from 36 feet wide to 28 feet wide (petitioners request) the costs would be reduced to about $148,000 (a $24,000 savings). 3. The actual asphalt costs are approximate $55,000 (36' wide) or $43,000 (28' wide). Option No. 1 - New Assessment Policy Total Assessments = $55,000 - 36 Feet Wide Cost Per Lot = $2,300 (24 Lots) Total Assessments = $43,000 - 28 Feet Wide Cost Per Lot = $1,800 (24 Lots) Option No. 2 - 25% Assessed (Petitioners Request) 36 Feet Wide = $172,100 x 25% = $43,000 Assessment Rate = $43,000/24 Lots = $1,800 Per Lot 28 Feet Wide = $148,000 x 25% = $37,000 Assessment Rate = $37,000/24 Lots = $1,550 Per Lot /0 The following Shakopee property owners regLiest the Shakopee city council to: -initiate actions to pave Muhlenhardt road from Horizon Drive to C. R. 16 during 1992 -establish the paved road width at 28 feet and consider any other options to minimize costs -adopt a funding method for this road work that in consideration of the unique history of Muhlenhardt road does not assess the adjacent property owners in excess of 25% of the cost (signatures) dv--Acv..fiL-p-Q-z_ Fg.23 -w-t-e c 4/y5----g) r .?13Y sc, 04k.(„6 . cns- /Vii Ai C . e* 44�S'�7f17 29:1744 Ge ` ys- 7.�/J 9, , / 3-5-7 / Vic3 A (� i-e- - J !44_e_c_ .- -y,e6uLL s- ,n � CP I1�( , �S6 3 c.G.3xe C/Z. ' y - 3 .3�6 3 A X96 .623 / ZxAde ' ` -� � _a-55G 873 L c 60....v-e_ C 4 `��S' (is'uu II% Lecc�-) _ uc, - C� S1 '� am L'�- g” S- -1 S wtik -�ti'`t- GGrLrua 7c:4 . S-5-75 A — t -‘ c "C--‘).-5-3 /� Circulator f ,�/1, � /9c 41 ?) !) MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR ,,Ik[v SUBJECT: MECHANICS ASSISTANT DATE: APRIL 5, 1993 INTRODUCTION Council authorization is required to fill the Mechanics Assistant position in the Public Works Department. BACKGROUND Previously, the City Council authorized the advertising for the Mechanics Assistant position through the Scott County Personnel office. Over 180 applications were received and a total of 61 were certified by the County and forwarded to the City for consideration. Staff interviewed 13 candidates and is prepared to make a recommendation to the City Council . Staff is requesting authorization to hire Mr. Keith Weckman as Mechanics Assistant at Step 1 of the union pay plan or $11. 69 per hour, subject to normal probation period and pre-employment conditions, effective April 26, 1993 . This is a budgeted position. ALTERNATIVES 1 . Hire as recommended. 2 . Hire a different candidate. 3 . Direct staff to continue the interview process. 4 . Reject all applications. RECOMMENDATION Move to authorize the hiring of Mr. Keith Weckman as Mechanics Assistant at Step 1 of the pay plan or $11. 69 per hour effective April 26 , 1993 . MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR11� SUBJECT: MECHANICS ASSISTANT �V DATE: MARCH 29, 1993 The City Council previously authorized the advertisement for the Mechanics Assistant position through the Scott County Personnel Department. This is a budgeted position for 1993 . Interviews are currently being conducted and will be completed on Friday, April 2, 1993 . A memo outlining the recommended candidate will be place on the table at the April 6, 1993 Council meeting. CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director /1_ SUBJECT: Engineering Technician II " DATE: March 30, 1993 INTRODUCTION: Council authorization is needed to fill the position of Engineering Technician II. BACKGROUND: The 1993 Engineering Department budget contains appropriations to hire an additional Engineering Technician II. In December, 1992 the City Council authorized staff to advertise for this position utilizing the Scott County Personnel Office. Scott County received a total of 72 applications for this position. After pre-screening and ranking the applications, a total of 25 applications were submitted to City staff for consideration and the top 5 applications were interviewed. Staff recommends the appointment of Mr. Mike Huber to the position of Engineering Technician II effective April 12, 1993 at Step 1 of the 1992 Pay Plan or $11.45/Hr. This position is a union position and depending on the final settlement of the union contract, the Step 1 rate may need to be adjusted. ALTERNATIVES: 1. Hire as recommended. 2. Do not fill the position. 3. Expand the interview process. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to appoint Mr. Mike Huber to the position of Engineering Technician II at a starting salary of$11.45/Hr., effective April 12, 1993. DEH/pmp HIRE MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Proposed Petroleum Contaminated Soil Land Treatment Facility Parcel West of Tahpah Park In Jackson Township DATE: March 31, 1993 INTRODUCTION: The City has received a notice on a proposed petroleum contaminated soil land treatment facility located on the parcel west of Tahpah Park in Jackson Township. A permit for the facility is being requested from the Minnesota Pollution Control Agency (MNPCA) by Larry and Norbert Theis and David and Colleen Ronnei. Comments to the MNPCA are due by April 15, 1993 . BACKGROUND: The proposed site for the soil treatment facility is located west of Tahpah Park in Jackson Township. The site covers 37 acres. Exhibit A illustrates the location of the subject site and the adjacent zoning in the City of Shakopee. The proposed facility is intended to be used for the land treatment of petroleum contaminated soil. The land treatment process of contaminated soils is described in a handout from the MNPCA (Exhibit B) . Exhibit C is a copy of the MNPCA report for the proposed facility. The facility is proposed to treat 19, 000 cubic yards of petroleum contaminated soil at a maximum thickness of 4 inches. The report states that soil will be applied to the individual treatment areas on a one time basis only. Short term storage may take place on the site prior to the spreading of soil. The contaminated soil may also be stored over the winter months on an impervious surface and covered. Further details of the proposed facility are listed in Exhibit C. DISCUSSION: Due to the proximity of the proposed project to residential and recreational areas in the City, several questions have been raised by staff in the review of the proposal. The following is a list of questions and comments on the proposed soil treatment facility: 1. How will the contaminated soil be transported to the site? If trucks are used, how many truck trips will be generated by the proposed use? What streets or highways will the trucks be routed on? Will the truck traffic create impacts on local street traffic patterns? Will the trucks be covered to prevent spilling of contaminated soils during transportation? 2 . What types of equipment will be used on the site for the proposed operation? What noise levels will be created by this equipment? 3 . With the periodic tilling of the soil surface how will dust levels be controlled? How much dust will be generated by the proposed operation? How will dust levels be controlled? 4 . Are there going to be any odor emissions with this proposed use? What levels of odors would be emitted? 5. What stormwater quality treatment measures are proposed for this facility? Where will the stormwater flow from the site? What types of water quality testing will be used to monitor the facility's impacts on surface water and ground water? 6. What impacts could occur on the future development of the site? Are there limitations placed by the state or federal government on future uses of the site? City staff received comments from several area residents in 1992 when the project was first proposed. In addition to the above listed comments, area residents noted concerns on the general health impact on residents, restricting access of children from the site, and the impacts on property values. Residents were also concerned about the impacts of the facility on recreational activities at Tahpah Park. ALTERNATIVES: 1. Direct staff to forward the questions and comments listed in the staff report to the MNPCA. 2 . Hire OSM to review the environmental aspects of the proposed facility and forward the appropriate comments to the MNPCA. 3 . Do not take any action. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Offer a motion to direct staff to forward questions and comments on the proposed petroleum contaminated soil land treatment facility to the Minnesota Pollution Agency by April 15, 1993 , and move its adoption. 4 -,-/L /6—./ /77j A-h-- (171 2 e7rk- e ,t/2- „eie,w a „ziffe- AJL Le-err-tzez- arL” ' e7-z•c/- c_e-y,/etc.Ze-b c,e, • /, 4- "S t(X, Ae /4( f —33 2/, sjjet,r-11: /ez, teoe,ee,--t; 77t4t- • I/ c /// /_/ ti/e � t e_ ti *der iV I, Woi /4 � kt_ q l; A± /3„.., 7 t % Coy n e-r o T // t Q u i ti C y V 4i /-e( ge,e"41 Ar s1:4 --z-L,,-,5(_,_;), th ga.„," (t(6-i-,L, Jul (((:/( &4,42, i I5cox i MAY- 6-92 WED 8 35 DELTA ENVIR. -ST PAUL DST FAX NO. 6l26360. EXHIBIT B c and t:onsRi:tta mono 7571 a olpn;lts ► / 1 • 'r Te } irom / Miry c .ronutia .conlcq ,._ <•:..+!.•tr . .1;::.+t i•�.;::.r�...�r.: ., l: Oe• Piton?r /^ Far r Facts about . . • . _. • Land treatment of petroleum -contaminated soils A common type of pollution these days occurs when soil becomes conta*ntnated with petroleum products, usually from a leaking underground storage tank. When this happens, the soil needs to be cleaned up in order to prevent it from. harming ground water supplies. One of the best ways for treating petroleum-contaminated son is through a technique called land treatment—that is, digging up the soil and spreading it on an open area, such as a field, and then incorporating it into the top layer of soil. There, naturally occurring microorganisms consume and destroy the petroleum contarnina.nts. Within a short time, the soil is effectively clean and ready for normal use. This process of organic breakdown is called ~bioremediation." What are the advantages of Iand treatment? For one, It's less expensive compared to other cleanup techniques such as soil roasting or soil venting. But more importantly, the bioremediation that occurs in land treatment assures complete destruction of cont=iiiants without causing other kinds of pollution such as air emissions. Properly done, land treatment does not harm ground • water, surface waters, or human health.• • . This fact sheet explaLns how land treatment works, and answers questions that are often asked of MPCA staff about Iand treatment of petroleum-contaminated soils. How does land treatment work? After the disposal site is reviewed andapproved by the 14fFCA, the soil is excavated and t-ucked to it and spread In a thin Iayer, no more than four inches deep. Then it's disked, or tilled, Into the topsoil. Bacteria and fungi in the soil, aided by sunlight, oxygen and moisture, begin to break down the a ti 1, .y..r�'�-�:��[.�.:,' y.:-,:•. 10:9I MAY- 6-92 WED 8:36 DELTA ENVIR. -ST PAUL DST FAX NO. 6126368552 P. 03 • • petroleum wastes. The process is accelerated by tilling the soil monthly during the growing season. The MPCA has rules about what types of wastes are allowed, much can be applied, and what ` how T^type of testing r:�ust be done afterward to make sure the wastes are beingdost, ed. How does bioremediation "break down" contaminants? 1 There are numerous bacteria, fungi, and other microorganisms present in native soils that eat the organic components of petroleum wastes, converting them into carbon dioxde and water. Sometimes nutrients will be added to the soil to help these microorganisms proliferate. Sunlight destroys other parts of the waste, breaki ,�ng open the benzene 'Rings" and causing a small amount of vaporization. c. • How long does bioremediation take? if land treatment is done properly, the breakdown of pei.roleum hydrocarbons can be relatively rapid—within one growing season for some contaminants, Some heavier concentrations of waste may take longer, up to two g:cwing seasons. Tilling the soil monthly accelerates the process. What effects does land treatment have on our soil and water? Trac MPCA has e tenElvo gu1dc1i lad ffl .choosing land treatment sites and applying and managing the petroleum-contaminated soils. These guidelines include the amount of soil that can be applied, the concentrations of the contaminants, soil characteristics, depth to water table, and follow-up sampling and tilling. ll of these guidelines help ensure that any potential effects of land treatment on human health or the environment are minimal. people often are concerned about runoff from Iand treatment sites. The MPCAL makes sure that approved sites are relatively level, with good soil water-retention characteristics, Further, the petroleum wastes are mixed into the soil from 6 to 12 inches below the surface, which greatly reduces their exposure to surface moisture. Vapors are another concern oiler voiced byresidents near However, the amount of harmful chemicalthat enter the land a dt sites. o m a land treatment site is extremely small, considerably less than what we're exposed to through everyday vehicle emissions and through filling of gasoline tanks. 37 DELTA ENVIR. -ST PAUL DST FAX NO. 6126368552 MAY- 6-92 WED 8 P, 04 t rnpn ot.Aetnteiirircontaniinate soilt:�="'- . For more information , , . If you have further questions about land treatment, please call the nearest'YMCA Regional Office: MPCA Erai-nerd (218) 828-2492 Stan Kalinoski MPCA Detroit Lakes (218) 847-1519 Doug Beliefeuille MPCA Duluth (218) 723-4660 T.mn Musick MPCA Marshall (507) 537-7146 Nancy Mortland MPCA Rochester (507) 285-7343 Kris Coe• You can also contact Ann Bidwell at (612) 297-8580 or toll free by dialing 1-800-652-9747 and asking for the MPGA, or writing to: • Minnesota Pollution Control Agency • , Public Information Office 520 Lafayette Road St. Paul, MSI 55155 • • • • .__ . • .1 1. • . • • _. - _ _._ -. - .'r moi _. •`. '•... _ _. _ . _.. .. . MAR-17-93 WED 14:43 PLNG/iNSP/ENV HLTH DEFT. FAX NO. 612496841-EXHIBIT C %: } rota Pollution Control Agency March 16, 1993 Mr. Larry and Mr. Norbert Theis Mr. David and Ms. Colleen Ronnei 1226 Yarystown Road Lands Farms, Inc. Shakopee, Minnesota 55379 7313 Franklin Circle East Eden Prairie, Minnesota 55346 Dear Ladies and Gentlemen; RE: Draft Permit for a Proposed Petroleum Contaminated Soil Land Treatment Facility Scott County, Minnesota Land Farms, Inc. Jackson Township, Site ID: PCS/LTF-8 Enclosed is a copy of the public notice and thedraft permit forer theoi1. This above-referenced proposed facility to treat petroleum permit has been drafted by the Minnesota Pollution Control Agency (MPCA) pursuant to Minn. Stat. chs. 115, 115 , cand an11 6,sanditinn to. Rutes cbs. 7will000,be 7001, and 7035, and 7045. All written considered prior to permit issuance. Your attention is especially directed to the following requirements of the permit: 1. PART I. gives a description and the loctionrof f tthebe Facility. the 2. PART II. contains the land treatment p 'a ced Facility and the limitations of the Facility' record keeping, and 3. PART IIZ. contains the monitoring, reporting, closure requirements of the Facility, 1 at the Facility, 4. PART IV. outlines the special conditions which apply including a requirement for financial assurance. Also, please note that since reference is madee to the MPCA fact sahe et "Land those Treatment of Petroleum Contaminated Soil: in Ground water Analysis at a Petroleum ofRelthe edraft 1tpermit einrAttachment�2 and documents have been included as p Attachment II. If you have any questions concerning this permit, please feel free to contact me at (612)297-8581. Sincerely, A ‘bvki) 2C1k0/1.4,61 Barbara A. Hearley Pollution Control Project Leader Tanks and Spills Section Hazardous Waste Division BAH:nh MAR- 17-93, WED 14:44 PLNG/INSP/ENV HLTH DEPT. FAX NO. 6124968496 P. 04 PUBLIC NOTICE FOR A PERMIT CONSTRUCTION AND OPERATION OF PETROLEUMRCONTAMINATED SOIL FOR LAND TREATMENT FACI Minn. Rules chs. 7000 and 7001 require that public notice be prepared and issued by: Minnesota Pollution Control Agency Ground Water and Solid Waste Division 520 Lafayette Road St. Paul, Minnesota 55155-4194 Public Notice Issued By: Public Notice No: 1993 93-TS-001 March 16, Applicants: Name and Location of Facility: Names and Addresses of App and Farms, Inc Mr. David and Ms. Colleen Ronnei LanSd 1/4 of the SE 1!4 of Section 11 Land Farms, Inc. Township 115 North 7313 Franklin Circle East Range 23 West Eden Prairie, Minnesota 55346 Jackson Township Mr. Larry and Mr. Norbert Theis Scott County 12226 MarYMinnesotown aRoad 55379 Shakopee, to construct and The above-named applicant has applied for a permit NOTICE: in Minnesota. If the facility roved, a permit may be issued by proposed operate a lathnd tapplicationccantbe app for a termapproximately five thepMinn in the alp of a licafi Minnesota Pollution Control Agency to expiration, -the app application for reissuance of the expiring permit. nt years. At least 180 calendar daysP must submit a new app will be used PROPOSED FACILITY: The proposed facility donlyy DESCRIPTION OF THE petroleum contaminated soil approvedasearetb• for the landN treatment of Led soil will be applied on a one-time basis only at the MPCA. No omina wastes will be managed at proposedthe facilitywill be a depthhucontaminated The prop a no greater than four inches. managed, monitored and fertilized according to the chemical petroleum characteristics of both the native soil and-theteontaminatee of soilthat has bee to has been land applied. Short-term andeve contaminated soil will take place at the site of treatment prior in including subsurfacemnhs of the soil. Soil being stored the winter months wil be protected spreading Soil monitoring, monitoring,nited fromathe elements• and site maintanence will continue until final closure is approved by the MFCA. MAR-17-93 WED 14:44 PLNG/INSP/ENV HLTH DEPT. FAX NO. 6124968496 P. 05 The determination to issue a permit is tentative. Interested persons are invited to submit written comments. The comments submitted must include the following information: • 1. A statement of the person' s interest in the permit application or the draft permit; • 2. A statment of the action the person wishes the MPCA to take, including specific references to sections of the draft permit that the person believes should be changed; and 3. The reasons supporting the person's position, stated with sufficient specificity as to allow the Commissioner to investigate the merits of the person's positions. petition for a public hearing in accordance with Interested persons may also pperson req Minn. Rules pts. 7000.1000, and 7001.0110 and 7001.0130. Iffma_ s requests public information meeting or contested case hearing, e_the en desiresmmentmust MPCA to the items listed and a statement of orecontestedthe case hearing and the issues hold a public informational meeting that the person would like the MPCA to address at the public informational meeting or contested case hearing• The M? Rulesrevieww 7and decision on such a 0. request shall be in accordance with Comments or petitions for public hearings should tbeesubmittissueedtinapersonloreby mail within thirty (30) days after the public nr than April 15, 1993. Deliver or mail all comments to: Barbara A. Hearley Minnesota Pollution Control Agency Ground Water and Solid Road idWatDivision 520 Lafayette St. Paul, Minnesota 55155-4194 Theublic notice number should appear next to the above address on the envelope pe of submitted comments. All comments received within 30 and on each hag any da s after the public notice is issued will be considered in the formulation o f Y final determinations. public notice of the plans and specifications is discretionary with the who Commissioner, but in all cases s�der notice will specificationsbe e sent to all pers indicate an interest in the plans l cspecial conditions, comments received and other The proposed permit including anytime between 9:30 documents are available for inspection and mCopiesycopiedeof de nytimpublic notice,e a.m. and 3:30 p.m. , Monday through Friday. existing information and proposed permit conditions are available at theaddress shown above. If you have any questions regarding the proposed permit, please contact Barbara A. Hearley at 612/297-8581. Please bring this notice to the attention of other persons whom you know would be interested in this matter. MAR-17-93 WED 14:45 PLNG/INSP/ENV HLTH DEPT. FAX NO. 6124968496 P. 06 MINNESOTA POLLUTION CONTROL AGENCY SOIL PERMIT POR CONSTRUCTIONADDTO RETATIONFOF A PETROLEUM CONT 1010 and Ih accordance 1th adMinnesota 7035, theStatutes MinnesotaChapters PollutionSControl6Agency1 7000, 7001 (MPCA) hereby Chs. issues this permit to: Mr. David and Ms. Ronnei Mr. Larry an. Mr Norbert Theis Land Farms, Inc. 12226 Mary-cow. Ro.- 7313 Franklin Circle East Shakopee, i eso a .5379 Eden Prairie, Minnesota 55346 This permit authorizes Land Farms, Inc. and Larry ar . No .-rt Theis (Permittee) to construct and operate a facility for the land treat .-nt • petroleum contaminated soil (Facility) under the conditions set for • . n this permit. The determination to issue this permit is discretionary with the MPCA and vas made following MPCA staff review of the permit application. This permit shall become effective on the da - - issuance by the Commissioner. This permit and the authorization to •p th' lity shall expire five years from the date oissuance, describedor inaPathe lZl .D.the whicheverFacility comesifirstZl The closure requirementsas Permittee is not authorized to operate th- 1 nd treatment Facility after the above date of expiration. Date: Tim Scherkenbach (:;) Director Hazardous.Waste Division MAR-17-93 WED 14:46 PLNG/INSP/ENV HLTH DEPT. FAX NO. 6124968496 P. 07 -1- • PART I- FACII..ITY DESCRIPTION AND LOCATION The Facility consists of 37 acres located in the SW 'k of t e 'k - S-- tion 11, Township 115 North, Range 23 West, Jackson Township, Sc. t Count .'s Facility will only be used for the land treatment of petroleum contamin *ed soil as approved by the MPCA. No other wastes will be managed at this Facility. The Facility will be divided into indivi. , 1 land treatment sites as petroleum contaminated soil is received. A buffer str p is required between sites and a buffer zone is required around the F. it y. Petroleum contaminated soil will be applied to ea in• ivi ual site on a one-time basis only at a depth no greater than four .ch-.,. Each batch of contaminated soil will be individually managed, I.•nitor• d and fertilized according to the chemical characteristics of the na 've . it on which the contaminated soil has been applied. Short-term storage of petroleum contaminated soil may take place at the site of treatment prior to spreading of the soil. The Facility will also include a designated soil stockpiling locati. w. --e contaminated soil can be stored over the winter months. Soil being sto ed at thi cation will be placed on an impervious surface and covered to p ot- ' * from - elements. lOr ' uding subsurface monitoring, The Permittee will continue soil menu ri _ , icl a and site maintenance until final closer: is - proved by the MPCA. PART II. LAND TREATMENT PROCEDURES AND L ' IT'TIONS A. Facilit Ca a The total volume of petroleum contaminated soil which may b: treate. at the Facility may not exceed 19,000 cubic yards without pr'or : s aff approval. This number assumes the maximum spreadin. th' : s -r f.ur inches and shall be adjusted downward accordi •-ly -• soil is sp ead at less than a four inch thickness. As provi. .d in Pa I , ' _. of this permit, each treatment plot is to be used only once B. Letters of Appro- . . he Permittee must submit an'individual application to the A for land treatment of specific volumes of .etroleum contaminated soil from individual leaksites and other to petro.='tm releases; The Permittee shall use the form "Application ..- App Petroleum Contaminated Soil at an Approved Site (Form B)" contai ed n the guidance document "Land Treatment of Petroleum Contami - te, Soil: Land Treatment Sites" (Attachment 1) except that . e Perm tt:e shall not be required to provide copies of the site . loc -i. • me and county and local notification information. The _rmittee ..ust obtain the approval of the MPCA prior to transportation of :+ 1 o, or laadspreading of soil at, the Facility. MAR-17-93 WED 14:46 PLNG/INSP/ENV HLTH DEPT, FAX NO. 6124968496 P. 08 -3- H. Used oil contamination. The permittee must edali evaluate that de thatis ne actually or potentially contaminatedh usedby : i R -s pt. whether it contains hazardous waste as provided - ha -pt. rdous 7045.0135. The treatment atst theot Facility.t soil con al. ng waste for land I. leum Loadin Rates. 1. Total Petroleum Hydrocarbon Loading R es The following table lists the maximum petroleus�lodgeUmtconbased aoedtsoil al petroleum deat hydrocarbons (TPH) levels petroea• ng thicknesses a four inch thickness. In no ca - m . spr acre. exceed four inches, or 540 cubic and Ave..• ge TPH as TPH as .el o'l or Average Permeability . (inches per hour) gasoline (ppm) cru - 1 (ppm) 1000 2000 2.0 to 6 y� 5000 0.6 to 2.0 less than 0.6 50 10,000 The Permittee shall spre • p ro' -um contaminated soil with contaminant levels that e- eed e listed levels at thinner spreading thicknesses .which res It in an equivalent or. a lower petroleum loading rate than listed kinstheetable. The The inch. Permittee shall not use a spr e. ing of eum 2. Lead Lo din- 'Ra e. Prior soil levelpgreategr thane3001ppm, the conta• na -d -oi with a lead , the to Perm' tte- sh 1 . composite soil sample of the upper nin, in.he of he nate 'e soil and analyze that sample for total lead. t The mitts rthe soil at a thickness a soil assures sadd evels in the mixture of petroleum contaminated and native vsoi .fter incorporation are below 300 ppm. Soil. J. Placement of Petrol-., Contaminated So- 1. • - ibition Against Repeat Applications. Plots withinthe rea . ent site previously used for land treatmnt of pe rO c• •ta ::nated soil shall not receive repeat applications of pet .ol. m contaminated soil. 2. e ac Distances. The following setback distances shall be main - fined for the life of the Facility; a. 200 feet from an intermittent stream, drainage ditch, tile drain inlet, sinkhole, known underground cave, and the ordinary high water level of a surface water or wetland; b. 200 feet from any private water supply well and 1000 feet from any public water supply well, MAR-17-93 WED 14:47 PLNG/INSP/ENS' HLTH DEPT. FAX NO, 6124968496 P. 09 • • • -3- N. -Used oil contamination. The Permittee must evaluate of that is actually or potentially contaminated with used oil • de -rmine whether it contains hazardous waste as provided by . i - R -s pt. 7045,0135. The Permittee mtmust thnot e accept soil con ai• ng - ha -rdous Waste for land treatment I. Petroleum Loading Rates. le 1. Total Petroleum Hydrocarbon Loading R tes T- bashe e follnowingptableeum lists the maximum petroleum loading a hydrocarbons (TPH) levels of petro eum con' :inated soil ils spread at a four inch thickness. In no ca - m-, sp ea ng exceed four inches, or 540 cubic , ard :r - cre. Ave:. -e TPH as Permeability Average TPH as L.el o'l or (inches per hour) gasoline (ppm) cru - • 1 (ppm) 2.0 to 6 1000 2000 • 0.6 to 2.0 :n 5000 • less than 0.6 50 10,000 The Permittee shall spre • p ro um contaminated soil with • contaminant levels that e, eed pie listed levels at thinner spreading thicknesses which es 'lt in an equivalent ora lower petroleum loading rate than hos - listed in the table. The. Permittee shall not use a spreG•ing thickness less than one inch. • 2. Lead Lo din: e. Prior .to soil spreading of petroleum conta na -d .oi* with a lead level greater than 300 ppm, the Perm' tte sh 1 - composite soil sample of the upper six to nin: ins e. of he nati 'e soil and analyze that sample for total lead. The Pe mittec - .all spread the soil at a thickness that assures dad evels iincorpothe rixture af tion below300ppm etroleum contaminated soil and native aoi fter are J. Placement of Petro - Contaminated Soil. 1. ...hibition Against Repeat Applications. Plots within the land +rea ^lent site previously used for land treatment of petroleum c -ta, nated soil shall not receive repeat applications of • pet olw n contaminated so 2. ee •ac Distances. The following setback distances shall be main =fined for the life of the Facility: • a. 200 feet from an intermittent stream, drainage ditch, tile drain inlet, sinkhole, known underground cave, and the ordinary high water level of a surface water or wetland; • b. 200 feet from any private water supply well and 1000 feet from any public water supply well; MAR-17-93 WED 14:47 FLNG/INSP/ENV HLTH DEPT, FAX NO. 6124968496 • P. 10 -4- c. 200 feet from a place of habitation and 500 f-et 'rom- a residential development or recreational arec , an d. 50 feet from an adjacent property. re-d 3. Separation Distances. The Permittee shall not combine oL cp n on the same plot of land petroleum contaminated soil origin. g from different releases. Individual plots must be separated by at least two feet to prevent mixing of diff-rent batches of spread petroleum contaminated soil: 4. Buffer Zone. A buffer zone of 2 • f.-t '.al be maintained throughout the life of the Facil ty b=* een the land treatment area and the nearby residential an recre ioral areas. K. Perennial Cover Crop. The Permittee shall e_rab-' h a perennial cover crop prior to the first soil spreading event. L. Spreading and Inco.,oration of ,Petroleum etro eum Ccontaminat d to mateoid Soil. over the Permittee shall spread pe Petroleum contaminated soil must be incorporated into the entire designated land t.eatmer.t Ar' four • six inches of native soil no longer than 48 hours af -r cm _ nitial incorporation shall be conducted only to the de: -ee .=at 'ost soil clods are broken up and petroleum contaminated soil a.;d na ve soil mixing occurs. The Permittee shall remove rocks M. Removal of Debris and Large Roc . debris, includingfeces of plastic,lthan four metal, andhes in dwoodtthatnared included in the petroleum • bri - the contaminat soil, rior to incorporationAof yttempetroleuoter than rocks contamin- _ed -om' �i to the ofn�nm2eDee soil. ,� itted landfill. removed '�,us be 'is =- N. Border ,-rkin s. The = . ..ttee must identify the boundaries ofethe ey Facility w. h ma kers such as wood or metal fence postspplaced 100 feet alon: the order prior to any application contaminated som' . ' e markers must remain identifiable for the active life of the -.cility. All required setbacks must be clearly , .rked with wooden or metal fence posts placed no less than 100 feet apar Fcr'm_ z` - Apoli^ation. The Permittee shall e aluat ion theaneed to follows: applyrt lizer and the rate of fertilizer app lica. ;in m Nitrogen Addition. Minimum nitrogin$acdition ton o as land tree .ment plot must be based on the _1 not exceed 200 pounds per acre for a land treatment plot cropped after spreading and 100 pounds per acre for a land treatment plot not cropped after spreading. � � in batch of soil) X (spreading thickness, inches) X [ (" g TPH anic matter X 67] = lbs of nitrogen per acre 0.01281 - (i org MAR-17-93 WED 14 P. 11 48 PLNG/INSP/ENV HLTH DEPT. FAX NO. 6124968496 . -5- application rate as determined by th - calculation If the nitrogen app need not be is less than 25 pounds of nitrogen per acre, ni • og applied. applica •n rate. det- 'mined The Permittee may reduce the nitrogenapproval the Commissio The by the above calculation with the app ending on the crop :rhea Commissioner shall approve a reduction dep within the previous year and whether n rogen fertilizer was added within the previous year. Phosphorus Addition. he :erm' teee shaln l eaddlculation b. Minimumopus to to • .ba-e phosphorus to the landl�cati nnscp_• n. exceed 120 pounds per below. Phosphorus app acre on a land treatment plot - opped afterg or 60 rt sprereaddined after pounds per acre on a land treatm•: p spreading. [(avg TPH in batch of soil) X (spreading thickness, inches) X 0.0027] - [ppm phosphorus X 2] = lbs of phosphorus per acr., - ohorus application rates The Permittee th-maabres - lcula •n by one-half pound for each determined by abs . w .i. the previous three years. pound of phosphoru a If the phosphorus a••li• . ti. rate as determined rundtrenr this item is less than 10 sound-i .of phosphorus per phosphorus need not be ap f c. Types of fertilizer. Acc stable nutrient sources for app • 'on include non-municipal solid waste compost, manure, o er orga•ic fertilizers, or inorganic fertilizers. 2. Tii_ng .oCi .. • fertilizer application. If fertilizer is to be appYe. to he lam.. treatment site, the ibleitt�hee mtotalp dad to sure a uni o ,.. .n application as poss requir ra of fertilizers to apply may be applied in a single during applicatl: o 'n smaller, multiple applications the drn under • acceptable .- tes and conditions given for. soil sp g PART II.D. g. - -rtilizers must be incorporated into the native soil within 10 day of application. Run-on an; Run-off Control. The Permitteeshall operatele aarun-ontatde un_o m. nagement system designed to collect wa vo me from a 24-hour, 100-year storm event. In the event of a • in ev -nt that exceeds design criteria or in insthele eventtofnf failureue of f a th agement system, the Permittee the Commissioner. es to minimize run-on and run-off as directed by Q. Crop ing. Following the initial incorporation of petroleum contaminated soil into the native soil, atheoPermittt cropeer mayarsp eedoland treatment plots to any crop other direct human consumption. MAR-17-93 WED 14:43 PLNG/INSP/ENV HLTH DEPT. FAX NO. 6124968496 P. 12 -6- will no t e place or R, islda e• If seeding of a land treatment plothe initiallae is delayed, the Perlitt�xclshall udingtill the timesoil fromfNov��ubng 1 •• April 1 incorporation monthly, _, e es tha 10 ppm of each year, until all soil monitoring samples operations -ve bee don- .f TPH or until a minimum of four tillage then whichever is first. If the soil lacks moisture such that ti -ge the soil would cause wind erosion or soiaemoisturemisrobial increasedivi tillage must be delayed until th The Permittee shall not -ng• ge in activities that S. Air Emissions ausing violations of would resultr �alityssions of standardsair cont- ,in. is ambient q T. Alterations or Additions. The Permitt - shal not make any alterations of the Facility ae described 'n th' permit without first obtaining written permission from the MPCA. PART III. MONITORING AND REPORTING REQUIREMENTS A. Monitoring Requirements. The '- -mittee shall monitor the 1. Soil Monitoring Requl em- tm=. . ots for petroleum hydrocarbon loss in acc•-da surface soil of indivi•ual �e`w' th Part III.0 of the MPCA Land document "Land Treatment ,f Pe oleun Contaminated Soil: Treatment' Sites" (Attachme t • 2. Subsurface Soil Sampling. Th- ermittee shall collect 2 soil core samples - •,. each one acre areaonwhich contaated sites loca been a plied p'ior to closure of the land application s shallts be loca -d • ' at particular acre of land. to of fie d s' -- ed - rganic vapors with a PID or FID at aodepthmofe ch- MIf n• organic vapors are detected, ilsimpl 30 to analyzed for total petroleum sha be col lite• - that depth and h droc -bon If organic vapors are wdetected ol be at the ed3attl�h32 foot inch depth, s equ- t soil core samples intervals a .- sc,eened for organic vapors shattildenone thand areadetected analyzed d a soil sam• e shall be collected for total petroleum hydrocarbons. The Permittee shall operate and Sur ce Water Monitoring. The •int=in the Facility in conformance with Msu'AapstSrmitter re:ul tions and Minn. Rules pt. Pe mi .tee shall apply for and obtain a NationalrPolt l tantthe MPCA • p. sc :rge Elimination System (NPDES) ae 'iv' ion of Water Quality. 4. Sampling and Analysis Procedures. The Permittee shall use consistent sampling and analysis procedures designed to ensure • that sampling results provide a reliable indication of the . parameter being measured. The Permittee shall document and submitt procedures and techniques used for sampoeecolreectused ion, sample preservation and_shipment, analytical p as outlined -^,n„.i1 ; tv inn t rel. Plan) MAI3.-17-93 WED 14:49 PLNG/INSP/ENV HLTH DEPT. FAX NO, 6124968496 P. 13 -7- bythe Sampling Notification. If split samples are request 5, Samp provide notice to th= Commissioner, the Permittee shalllrking days prier o .ampling. • Commissioner at least ter. (10) • 6. Additional aAnalysis. If the Commissioner dere* cin°s :3t additional ground water, su fa - ter .r plant analysis of soil, • tissue for additional parameters or more freq.. .t same, ng G to ensure the Facility is not having a negativ imp t necessary the Permittee shall provide the additio " on the environment, data requested. B. Re ortir. Req uirements. The Permittee al comply with the following requirements: reporting _ 1. Individual MonitorirReoorts• or _c' mo storing event of a batch of soil originating from one leaksi - (Leak ID) , the Permittee shall submit a completed co- o he form "Soil Monitoring Results for Land Treaed Petl-leu ,"contad minatedntSoil of (Form D)" contained in the guidance (Attachment 1) Petroleum Contaminated Soil: Land ?oralmspecialt is't for that to the MPCA project manager or reg' individual leaksite . ,~ address listed below in FART I1I.4. oY acng season, the Permittee 2. Annual Facilit Repos • • •- eachtio the agency. This report shall submit an Annual Fa r" o` 1 of the shall be submitted to t . a_ cy . o later than February year following the end or the .--porting year. The report shall be submitted to the project m.nag-r for the Facility at the address listed below in PART 111.4• In or a nbeiclowh mmust requestedbe included in the Annual Facility Report is e es ted y the Comm' _' .ner, the permittee shall submit additional inform tion. 1• it:. > imber; 2. . site name; « read from each leaksite; a. lu -e o- - mina.ed soil lardsp 4. Data. of MPCA land application approval; 5 p-res ;f Land application of contaminated soil; oicanalyticaldresultsstockpile allanalyses; 7 . Soil up monitoring 7 . t- �t- for that year; 8. A map- of the Facility drawn at a1:2iQ0-scalexact minimime and (i .e, one inch equals 200sgidentified by th location of each land application plot leaksite number 200 indentification of buffer zones; A tabulated summary of all ground water andsurfaceate. water 9. data collected for the Facility to monitoring _0. A list of all soils stockpiled at the Facility for pYer-•inter storage; 11. All tillage dates; in Cates; 12. Type of crops and cropping management 13. A written discussion of all complaints, the year . problems or other difficulties enco'unteredduuring resulting from operation of the Facility; aand they occur in d 14 . A plan for addressing these problems, MAR-17-93 WED 14:50 PING/INSP/ENV HLTH DEPT. FAX NO, 6124968496 P, 14 _ —g_ . 3. Other Reports. iscovers a a. Soil Volume Discrepancy Report. If the Per• itt--eefrom an significant discrepancy in the amount of oil a,e.lrov-� for individual batch of soil compared to the •application, the Permittee shall attempt to resolve .he unable to discrepancy. If the Permittee is Permittee resolveshalth a discrepancy within five days, he "• • project manager. • written report to the appropriate acilit to the A project manager for b. Additional Reports. The Permi ee -hall submit any other reports regarding the the Facility. r s All reports • ot .-r information submitted 4. Submission of Reports. u'. eme s of this permit to the MPCA in accordance with the requ n .il .t for overallmi shall be signed by a person havingres All w_ y the regulated Facility. ' ten reports operation of the address: • required by this permit shall be sent to the following Tanks & Spills S=ction Hazardous Waste li'vi-' •n Minnesota Pollutio: C••tro ► Agency 520 Lafayette Road St. Paul, Minnesota 51 5 C. Record Kee in Re uirements. T. - P:rmittee shall retain the following documents and information at the . •ility for three years following the closure o he Facility by the MPCA.• . pP 1. A cop of . - F. cilsty application including all maps, boring logs and ons ori .g nformation collected during Facility o Porations. ' rte op- . "' re ord at the Facility site that contains the 2. A w folio ' ng i ormation: a. The name .nd .ddresses of the generators of identification numbers,eaheoil along with •- 'i Minnesota leak amounts of each shipment of contaminated soil and the date of receipt. 111111110 Th- precise location on the facility where soil from each nd vidual leak ID is being treated, testing or analytical data that he -esults of all monitoring, This includes ground water ha- taken place at the Facility. monitoring data, and the records and reJultseofnallachemical analysis conducted on each batch of soil, stockpile concentrations, rll intermediate reco�ds ofil plot monitoringng results and final testing esults information shall specify: MAR-17-93 WED 14:50 PLNG/INSP/ENV HLTH DEFT. FAX NO, 6124963496 P. ]5 -g- 1. The date(s) , exact place and time of sampling .r , easurements; 2. The individual(s) who performed the samplin_ 3. The date(s) analyses were performed; 4. The individual who performed the analyses 5. The exact analytical techniques or metho• .sed; - d 6. The results of such analyses . maintenance events and any other activities d. A log of inspections, at the Facility which may be relevan' • operations. b d D. Facility Closure Requirements. The Fa .clit2fscatlonoto ehcon iderede, closed until the MPGA issues a c_osuFIi y by the MPCA after ti The Permittee may request closure o ■ th- the following can be demonstrated: 1. All soil monitoring results (including -ny 'bsurface samples) are less than 10 ppm THC. 2, Monitoring of the ground water monitoring wells has continued for onie year after all th- coil monitoring results were less than 10 ppm. 'butabl_ to the land-applied g, co petroleummted soil o .r the ground water monitoring contaminated soil were "ou •• n ..ly wells. 4. All status reports, annual ep• is and any other reports pertaining to the Facility w submitted to the Agency. 5. Any ott'-r 1n-:rmation specifically requested by the Commissioner has b- en • .vi d. PART TV. SPECz .4 Cc A - ONS • Within 30 days of issuance of this permit and A. Financial sura ce• the Permittee before the fc.= 'lit accepts soil for land treatment, the Peof mittee that shall provide t - MP with an original copy Letter The Credittht • conforms to the la !I ,ge of attachment III to this permit. p petroleumut a rate of of the Letter of Credit twill betreatedat the facility ata co. 000 red soilethat $4.00 per yard. The Letter of Credit • acre or approximately .to issue sha- be 'ssued by an institution which credithas hoperate �onsyare regulated • letters of credit, and whose letter nd exa in-d by a federal or state agency. . he ' -rmi tee shall also establish a Standby Trust Fund. The terms of th- Let r of Credit shall direct the letter's issuing institution to depos all amounts paid pursuant to the Letter of Credit directly into the Standby Trust Fund in accordance with instructions from the rMent An originally signed duplication of the Standby Trust Fund agee must be submitted to the MPCA with the Letter of Credit prior to;any acceptance of any petroleentcont as��' �onformstolt},.e languageby the lofyAttachrent Standby Trust Fund agree III of this permit . MAR-17-93 WED 14:51 PLNG/INSP/ENV HLTH DEPT. FAX NO, 6124968496 P. 16 • -10- . The letter of credit must be irrevocable and issued folra eriod ofatl t least one year, and must provide that the letter's e e ear na ion date wat l be extended automatically for a period of at least •least 120 days before the current expiration date, tli= i ulnif Mail institution notifies both the permittees and the M - • by Ce of a decision, not to extend the expiration da te.beginUndern theedte-ate s o1 the letter of credit, the 120 day period the MPCA received the notice, as evidenced b the return receipt. The MPCA may draw on the letter of credit at -ny time when the MPCA has determined that the permittee has faile• tollerform• eclosure t,whenat any required to do so in accordance with time within 30 days of the expiration date • th= letter ereobfcreit if a suitable substitute letter of credit ha- notbe- oprov viof tyeditp permittee to the MPCA. At such time as p er facility has been completed, the MPCA shall t t•rn n o healettertof credit to the issuing institution or to the permittee The Permittee shall notify the MPCA by Certified Mail of the commencement of a voluntary : involuntary proceedingas debtor, , United States Code, Title 11, Ba ruptcy, : ning the pe within 10 days after comme cam: " ofthe ed•ceeding. afdtheoFinanccial a institution which issued th- le . f bankruptcy proceeding or if t -at ►_ti ution's authority to issue the letter of credit is revoked asu, douttteletter ofcredit peidpmshall, which complies 60 days thereafter prop with all the requirements of this •e,.•.it. B. Additional Ste o Protect Public Health and Welfare Of The Environment. The r- •uirements .specified in Parts I to III above are special co ,itis o this permit. This permit establisheshminimum ng inthis standards or he •p-• . tion of the Permitted Facility. permit p,ecl. des he Permi from ta king al sto public he. lth w= - " heenironmetsolongastheseadditional f steps are n• inc= sistent with the terms sn fcondirtionsino thiatsublic - permit. The • mit -e is solely responsible health and welfa = an• the environment, are not threatened. PART V. GENERAL CONDITIONS • ' C .er .' t shall not release the Permittee from any liability, penal- oL duty imposed by Mnnesota or federal ral statunottes, or to those regulati:ns , or local ordinances including, . -omulga =d pursuant to Minn. Stat. chs. 115, 116, 400 and 473. This per, ' t al be permissive only and shall not be construed as stopping • lim tin• any claims against the Permittee, its agents, contractors, or . igr , nor as stopping or limiting any legal claims of the state agains the Permittee, its agents, contractors, or assigns for damages to state property, or for any violation of the terms of this permit. MAR-17-93 WED 14:52 FLNG/INSP/ENV HLTH DEPT. FAX NO. 6124968496 P. 17 �1,_ 1 prevent the £u • re adoption by does not t B. The MPCA'o issuance of a permit standards, or or • _g adopt the the MPCA of pollution control rules, Permittee. usiv- .ri lege' . C. The permit does not conVey a property right or an =x^ issuance of a permit does not obligate the MPCA to el 'or e D. The MPCA s ieles or plans beyond that authorized by Minnesota local lags: statutes. . E. The Permittee shall perform the actions •r educt the activity authorized by the permit in accordanCe 'pit coth.pli nce and h the specifications approved by the MrCA a. d i conditions of the permit. The Permittee shall at all times properly °p`''ate nd maintain the theappurtenances F. facilities and systems of treatment and controe and _tppu to achieve related to them which are installed or used by r ittee to and adequate funding, adequate compliance with the conditions Q of them permit. Proper maintenance includes effec performance,adequate laboratory and process operator staffing and tra•nir•g, -�surance procedures. The controls, including approe -eat oualit . ap rop late back-up or auxiliary Permittee shall install ane ma�a ie e C°mptiance with the facilities if they are reces' -�o- al permits other than hazardous conditions of the permit and, or auxiliary facilities are waste facility permits, if t;-ies- ba -up . technically and economically fee ib1-. r not knowingly make a false or misleading,statement,or other G. The Permitteerecord, representat• n, or ertification in a report, tCommissioner by to be submitted to theMPCA or hesCommiSery report to documenthr- ui, reports, plans, the perm; •er ittee shall immediately up the C°;.�• .ss an error • omission in these records, or other ocu.: nt . submit within E. The Permittee chal when requested by the Commissioner, reasonable ti the information and reports sothat areicatiorelevant oto the antroardin the const control of pollute• egardingthe permit or regarding the operation of the Facility covered by . covered by the permit. all' -t of the activity 4 and § Minn. Stat, § § 115,04, 115B.17, subd. or an I When , th• upon by credentials, the MPCA, 116.099a: d presentation of proper or agent of the MPCA shall beprallo edty ofytthe Pe,-it i.ed o enter or memoranda Pe.'it* e o enter at reasonable times upon t1ecords, . ermr tee to examine and copy books, papers, modification, or operation of the pe aim; g to the construction, pertaining to the activity covered by facile y covered by the permit or the permit; and to conduct surveys Lndtinvestigatie o s, inclidingtion, samplingor monitoring, pertain the permit construction, pertainingmdto the p covered by o: operation of the Facility activity covered by the permit, MAR-17-93 WED 14:52 PLNG/INSP/ENV HLTH DEPT. PA.X NO. 6124968496 P. 18 -12- deans, including no •lficatzon through any mit has �, by the MPCA,Permittee dnonc mpliance with a condition of t•s po mithase the occurred,the tthat noncompliance ze the all ays the Permittee shall takeublicrdrinking ewster „ .p1i. , adverse impacts on humfrom an ethe hnoncompliance. environment resulting Permittee discovers that noncompliance with a condition • t e K. If the public drin ing perm which could endanger human teealth, witcin in watert haps res, or the Per e sea the 24 water supplies, or the environment, hours of discovery of fivedaysthee• ' scolery of the noncompliance Commissioner. within ritten description of .ncs e Ce the exactdedatess of The noncomplPermitteiance; nce;shalthebcauseoofhtheonr s c an • has not been the nencompofanon; if the no omp and steps the period of noncompliance; ted • o continue; taken lannedntocreduce,ipated teliminate,. it is eand p:-ven recurrence of the taken or P noncompliance. noncompliance with the permit not reported L. The Permittee asee shall report noncomp within 30 daysd K. a part of the n- t report which the Permittee is require under reports are required to submit under this perm' �o Permittee shall submit the of the n••co. of te ohm discovery I ..lance,s of he discovery informationof listed in K. wi hi� y noncompliance• Permittee shall give advanc= no ice torthe aeditiCommions ssioner theas soon as M. The ib alt=rat possible ofr activitylaned physical resu, in noncompliance with a Minnesota or facility or ln that may or federal poi ion control statute or rule or a condition of the permit. express nsferable to any person without the eXpressnts. of N. writtenee perm' is. not oftafter compliance with the requ _Pp,.va the � permit has been 70s q , A person to whom the has Minn. e -se' p 1 with the conditions of the permit. transferre• seal comp y h. •ze the Permittee to perform the activities described 0. The theermir nut •e conditions of the permit. In issuing the in permit undo for damage to risibility permit, the state and MPCA assume no responsibility the per , property, .or the environment caused by Ccactivities ofes in the conduct of its actions, including mitt-- To the extent • res, theautso ' ze• directed, obeuliable,�for utleractivities tof its employ the stn e -rid MPCA may limited to that provided in the Tort at li-bil� ty is explicitly Cl s • ct Minn. Stat. § 3.736. P. TCoro noner may commenCe proceedings to modify or revoke this permi during its terms if cause exists under Minn. Rules pts . 7001 .0170 to 7001.0160. MAR=17-93• WED 14:53 PLNG/INSP/ENV HLTH DEPT. FAX NO. 6124968496 P. 19 -13- .ro sion of Q. The provisions of this permit are severable, and if of tnys p rmit any this permit, or the application of any pr. �iit to to circumstances, is held invalid, the application of s h p 1 isn. n other circumstances, and the remainder of this perm' s be affected thereby. t R. The Permittee may request �� exae�s�oni°orinthe g dates.ates SeThe°requesttshall s permit including the submittal include justification for noncompliane wit' _ .sedate. Based on the justification, the Commissioner may grant S. This permit is valid for five years fo ow4 g t•, date of issuance or until terminated, revoked, or amended ►y '.e v_CA Prior to expiration of this permit, or to apply for an amei . ed�p-rm he Permltteeforall request that the MPCA review and reissue e p mit. , adequate MPGA review time and to avoid posy' le • t=.-mination of the permit at the time the permit expires, an apple- ti. for reissuance of the permit must be submitted no later that 180 ca _. dar days before the expiration date of the permit. T. The Permittee must mainta reco of all ground nd witerofonitothe ringldata ity an ground water surface e±-vat1111pr •s 1OLpostc osure care period. The and, for disposal fmaintain tie Permittee must also main at'n• ecord in accordance with part 7035.2575 until closure o' t- e -cility. U. The Permittee may not start treaenen , fstorage, oor disposalafof solidiion waste in a r.ew solid waste no of an existin: lid waste managment facility until: • d a. The co. :. is i .er has receiedaa n e�gineeer and r eag�sbered init plans Minnesota by the ner or .pe tor -and by cer fy'• g at the - 'lity has been constructed or modified in comp anc wi . or itions of the permit. b. The comms- ion has inspected the new or modified facility and has provided the vne or operator with a letter stating that the certification itted is complete and approved. D -0 i - No. : Timothy K. Scherkenback Dtete• Director Hazardous Waste Division i '.'5 MEMO TO: Dennis R. Kraft, City Administrator FROM: The Zoning Ordinance Update Staff Team RE: Appointment of the Zoning Advisory Committee DATE: March 10, 1993 INTRODUCTION: Staff is recommending the a committee be appointed to assist in the review of the Zoning Ordinance update. BACKGROUND: Staff recently met with the Zoning Ordinance consultant, Mr. Ron Batty of Holmes and Graven, to discuss the Zoning Ordinance update process. A schedule is being prepared to guide the preparation and review of the ordinance update. DISCUSSION: To assist in the review of this major ordinance update effort, it was suggested that an advisory committee be created. The composition of an advisory committee should receive early consideration by the City Council. Staff would recommend that the Planning Commission recommend to the mayor a list of names of participates on the advisory committee. Staff would suggest that twelve (12) people be the maximum number serving on this committee. ALTERNATIVES: 1. Direct the Planning Commission to develop a list of candidates for appointment to the Zoning Advisory Committee. From this list the mayor would appoint twelve (12) members. 2 . The City Council could appoint members to the advisory committee. 3 . Do not create a Zoning Ordinance Advisory Committee. RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Offer a motion to direct the Planning Commission to develop a list of candidates for appointment and from that list the mayor would appoint twelve (12) members to the Zoning Ordinance Advisory Committee, and move its adoption. 6°KIS Ail MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR �u,/' SUBJECT: NEW MOWER bL DATE: MARCH 29 , 1993 INTRODUCTION Staff is requesting authorization to advertise for bids for a new mower. BACKGROUND The 1993 Public Works Capital Equipment Budget contains $43 , 000 in the Parks Department for the purchase of a large mower. Currently, the Parks Department has 4 mowers (see attached list) . Because of the high maintenance costs associated with the Hustler mower, staff requested and received authorization to budget for a replacement mower in the 1993 Capital Equipment budget. Because of the increased number of parks being maintained (last year the new 10 acre Scenic Heights Park was constructed and additional park lands are being dedicated with new plats) , staff recommended upgrading the Hustler to a larger mower with a wider cutting path to reduce the amount of time necessary to cut the parks. Staff recommends going to an 11 foot wide mower. Currently, there is only one mower that cuts wider than 7 feet. The other advantages of the existing Hustler is used extensively in the winter for hockey rinks, sidewalks along 10th Avenue, sidewalks downtown, etc. The bobcat is also used for this purpose, but both pieces of winter equipment is needed due to the number of rinks and sidewalks under the Citys maintenance. Staff has prepared the specifications for the new mower, which includes the cab for winter use. If a cab is not included, a second bobcat will probably need to be purchased. Because a cab cost less than a bobcat and also because the cab will make the mower multi-use (mowing in summer, plowing and blowing in winter) , staff recommends including the cab. Currently, the Hustler mower is the only mower with a cab and this is the mower being replaced. Attached are the final specifications for the mower. Staff is also including in the bid a snowblower and broom as options. Authorization to bid this equipment is being requested. ALTERNATIVES 1. Authorize staff to bid per the attached specifications. 2 . Revise the specifications and authorize the bid. 3 . Deny the request. 4 . Table the request for additional information. RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Move to authorize the advertisement for bids for an 11 foot rotary mower for the Parks Department. ATTACHMENT NO. 1 Parks Division • 1987 Jacobsen tractor mower with 15 foot wide cutting path. Side and rear mowers. No cab. • 1985 Ford tractor mower with 7 foot wide rear 3 point mounted. No cab. • 1990 Toro Groundmaster trimming mower, 6 foot wide path. No cab. • 1980 Hustler mower, 5 foot wide path, with cab and snowblower, broom attachments. Street Division • 1989 Ford, Heavy Duty tractor mower with cab for roadside ditches, drainage channels, etc. used continuously during the summer months due to the large number of roadside ditches. Very heavy duty - can cut through small trees. 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' 2:`;',.....! , ..... . _ . •. • , . . . • .-"...; • ,. -.' .''''.7.,;.:•',:• ,i 1 CITY OF SHAKOPEE NOTICE OF ADVERTISEMENT FOR BIDS FOR ONE (1) NEW 11 FOOT ROTARY MOWER BIDS CLOSE APRIL 28 , 1993 NOTICE IS HEREBY GIVEN: The City of Shakopee will receive bids at the office of the City Clerk until 10 :00 a.m. , on April 28 , 1993 , at which time they will be publicly opened in the council Chambers of the City Hall, 129 South Holmes Street, Shakopee, Minnesota 55379 , by the City Clerk and Public Works Director or their designees and will then be tabulated and will be considered by the Council for: ONE (1) NEW 11 FOOT ROTARY MOWER according to the specifications on file in the office of the City Clerk, 129 South Holmes Street, Shakopee, Minnesota 55379 or the office of the Public Works, 500 Gorman Street. Each bid must be accompanied by cash, certified check, or bid and performance bond acceptable to the City in an amount equal to at least five (5%) percent of the total amount of the bid, payable without condition to the City of Shakopee. The security shall be subject to forfeiture in the event the equipment is not furnished by the date specified, if the bidder is designated by the City Council as the lowest responsible bidder and a purchase order is executed by the Public Works Director. The City of Shakopee reserves the right to reject any and all bids and to waive any informalities or irregularities herein as they deem to be in the best interest of the City. By order of the City Council : JUDITH S. COX CITY CLERK INSTRUCTION TO BIDDERS 1. GENERAL A. INTENT OF CONTRACT It is the intent of these specification to describe a new 11 Foot Rotary mower as furnished. It is the intent of the City not to be restrictive to any one manufacturer, however, the unit desired must meet the enclosed standard and any unit furnished which does not comply with the specifications will be rejected and returned to the bidder. All units bid shall be current production model machines furnished as specified and ready to operate. All parts required for a complete unit and necessary for safe operation shall be furnished. It shall be equipped with the equipment and published literature for the unit. The complete unit as furnished shall meet all current federal highway safety standards and all current OSHA requirements. Catalog information showing the make, model and complete specifications of the unit the bidder proposes to furnish shall accompany the bid. If the bidder' s proposal is not in strict accordance with these specifications, the bidder must so indicate and describe any deviations in his proposal . Bidder shall supply the City with names and address to other cities or construction companies, preferably in the 7 county metro area, who have the type of machine that is being bid so the City can inspect a similar unit and possibly drive it before bid opening day. B. WARRANTY The successful bidder shall guarantee the unit and appurtenances for a period of at least 1 (one) year from the date of delivery. Any manufacturers warranties which exceed the 1 year period shall also apply. All warranties proposed by these specification and proposal shall apply where applicable. The supplier shall guarantee the machine against defective materials and/or workmanship. Any material found defective within the guarantee period shall be replaced at the manufacturer' s expense including labor. C. SERVICE The bidder shall state in his proposal the location of the nearest stock of repair parts or servicemen who may be called if required. 1. D. DELIVERY The successful bidder shall deliver the complete unit ready for operation to the Public Works Dept. , 500 Gorman St. , Shakopee, Minnesota. Bidder shall state delivery date or delivery under this contract must be made within ninety (90) days following contract award. E. PAYMENT Payment will be made within 30 days following the acceptance of the equipment received. The trade-in machine will be available at the time of delivery of the new machine, with 24 hours notice. F. NON-DISCRIMINATION The contractor shall be in compliance with all applicable federal and state statutes regarding non-discrimination and equal employment opportunity. Failure to comply with such statutes and/or affirmative action program may lead to the non-award of the contract or once a contract has been let, the cancellation of such contract. G. TAX EXEMPTION The City of Shakopee is subject to State sales tax only. H. IN SERVICE TRAINING A trained factory representative shall provide the City with training and instruction in the operation and maintenance of the unit at no cost to the City. I . MANUALS The successful bidder shall furnish the City with: 2 operator' s manuals lubrication chart 2 parts manuals 2 complete service and repair manuals J. AWARDS Award of contract by the City of Shakopee will be based upon but not necessarily limited to the factors of (1) Price; (2) Parts and service; (3) Analysis and comparison of specifications details; (4) Delivery date; and (5) Past experience with similar or related equipment. It is the intent of the City of Shakopee to award the bid to the lowest responsible bidder meeting the specifications, provided that the bid has been submitted in accordance with the bid requirements. 2 . The City reserves the right to waive any informality or irregularity in any bid received; and to award the bid which is in the best interest of the City.The City Council reserves the right to reject any or all bids. Bids will be opened at 10: 00 a.m. on April 28 , 1993 at which time they will be reviewed, tabulated, and then considered by the Council for at award the following scheduled Council meeting date. K. TRADE-IN The City will trade-in one used Hustler with cab, Model No. 922765- Serail No. 2015270 and heater equipped with one mower deck, Model No. 921643-Serial No. 6906380 and one snow blower, Model No. 920140-Serial No. 9909911 which may be inspected at the Public Works Building at 500 Gorman Street, Shakopee, Minnesota, phone 612-445-2211. This unit is considered to be in good condition. L. BIDS Proposals or bids must be written and conform to the form hereto attached and directed to the City of Shakopee, Minnesota. All bids must be sealed and marked "BID ON ROTARY MOWER" and must be accompanied by a certified check, cash or bid and performance bond payable to the City of Shakopee, for not less than five (5%) percent of the total bid price. In case the successful bidder fails to furnish the equipment by the time frame desired by the City, the security (certified check, cash or bond) shall be forfeited to the City as liquidated damages. The bidder shall not stipulate in his proposal any conditions not contained in the contract conditions prescribed by the City. The City reserves the right to hold all bids for ninety (90) days. 3 . CITY OF SHAKOPEE PUBLIC WORKS DEPARTMENT BID SPECIFICATION FOR ONE (1) NEW 11 FOOT ROTARY MOWER INTENT OF CONTRACT: Furnish and deliver to the City of Shakopee, Public Works Department one (1) new 11 FOOT ROTARY MOWER meeting or exceeding the specifications in this proposal . Bid price to include the cost of the new machine LESS trade-in of one used unit. GENERAL SPECIFICATIONS: Units bid shall be currently advertised and produced models with all the latest changes and features offered as standard whether called for in these specifications or not, except where specifications call for a substitute feature or item in lieu of manufacturer' s standard. ENGINE: Shall have the following preferred specifications: Displacement: Not less than 116 C. I .D. Cylinders: Not less than 4 cylinders Cycles: Four (4) Horsepower: Not less than 51 H.P. Fuel: Capable of operating on #2 diesel fuel. Electric inline fuel heater. Fuel tank capacity: 14 gallons minimum. Air cleaner: Safety element 2-stage, if possible, with service indicator. Muffler: Low noise type. Rain cap on exhaust stack if discharged vertically. Starting aids: Low temperature assistance such as glow plugs. Anti-freeze: To -40 degrees F. TRANSMISSION: Shall have the following preferred specifications: Type: Hydrostatic drive, with one foot pedal operating forward and reverse. DRIVE: Shall have the following preferred specifications: Front axles: Shall have differential single or two speed or may have hydraulic wheel motors, one each side. Rear axles: Both rear wheels to be driven with hydraulic wheel motors or may have agricultural type rear axle. Both styles of rear drive shall be able to engage and disengage on demand when in a cutting situation. When transporting machine it is to be in 2 wheel drive. Top speed not less than 14 m.p.h. BRAKES : Shall have brakes on both front wheels and may act as emergency brake or have independent emergency brake. STEERING: Steering Column: Adjustable. Steering: Full power. 4 . HYDRAULICS: Pump shall have constant response at all engine speeds having the correct g.p.m. pump for the hydraulics used. Filter: 10 micron full flow filtration. CUTTING DECKS : Rotary deck drive shall be totally hydraulically driven, such as the Jacobsen HR-5111 or hydraulically driven and distributed with belts, such as the Cushman 6150 or P.T.O. driven distributed by belts, such as the Toro 455-D. FILTRATION: Engine oil, spin on replaceable type filter. Engine air filter, II Stage. Fuel Filter and a water separator - can be combined, spin on replaceable type filter. Hydraulic Filter 10 micron, spin on replaceable type. TIRES : All season traction, floatation turf type. CAB: Shall have the following preferred specifications: Cab shall be F.O. P.S. and R.O.P. S . meeting S.A.E. specifications. Doors: Lockable handles (vandalism protection) , if possible. Windows: Tinted glass, if possible. Wipers: Front and rear. Heater: High output. Defroster fan. Hand throttle. Insulating and sound suppression materials. Seat belts. Dome light. Grab handle on cab. Back up alarm. Top cab head lights Front and rear lights for T/S - Flashers-Stop lights,at rear. Horn One Back up light rear of cab switched with transmission linkage. Full set of gauges or light indicators: Fuel Amp Engine oil Engine Temperature Hour meter Hydro Fluid level or low level light Hydro Fluid Temperature Instrument panel lights. Slow moving vehicle sign. All hydraulic controls and hand throttle should be at finger tips. 5 . PAINT: Manufactures ' s standard color. ELECTRICAL SYSTEM: System: 12 volt. Alternator: 50 amps minimum. Battery: Heavy duty. Shock resistant. Lights: Two headlights - cab mounted. Front and rear turning signals with 4-way flashers, stop lights. Cab dome light. Instrument panel light. Back up alarm - electric. All electrical function shall turn off with key. MANUALS: Two operator' s manuals; two complete shop repair manuals of all components; two parts books. All manuals to be delivered to the City before payment will be made. MANUFACTURER' S SPECIFICATION: A complete set of manufacturer' s specification and illustrated descriptions shall be furnished with the bid. GUARANTEED MAINTENANCE: The vendor contractor hereby agrees to furnish all parts and labor required to keep each unit in good operating condition for 1 years or 1, 000 hours, whichever comes first. (If warranty exceeds 1 year or 1000 hours all shall apply. ) In addition, the warranty repairs shall be handled as follows: There will be no charge for the first year repairs except for normal day-to-day consumed items (oil, filter, grease, etc. ) EXTENDED SERVICE PLAN: Shall give copy of specific ' s of what is covered and how long, parts and labor. MAINTENANCE: The Shakopee Public Works Department agrees to provide such preventative maintenance and daily and monthly services as described by the manufacturer. SERVICE FACILITIES-DOWN TIME: The bidder will certify that he maintains an adequate stock of parts and employs qualified servicemen within the area available. TRAINING PERIOD: The successful bidder agrees to provide a training program for City employees, at time of delivery in sufficient scope to assure efficient and economical performance and maintenance of the equipment. The successful bidder shall perform the first scheduled maintenance checking over machine which will include the training program for the maintenance persons at the City maintenance Department. 6. OPTIONS: 1. A. Snow Blower 2 stage with electric or hydro chute turn and electric or hydro spout, up or down. B. Snow Blower shall have a cut at least as wide as the widest point of the machine. C. Snow Blower may be P.T.O. or hydro driven. 2 . Rotary Broom A. Broom shall have hydro turn left or right. B. Broom shall have hydro lift. C. Broom may be P.T.O. or hydro driven. D. Broom shall be at least the width, at an angle as the widest point of the machine. 7 . CITY OF SHAKOPEE BID PROPOSAL FORM 1. MAKE & MODEL OF EQUIPMENT BEING BID: COST $ 2 . LESS TRADE-IN TOTAL TRADE VALUE $ (-) 3 . PURCHASER PAYS ONLY THIS AMOUNT $ This total will determine the best total bid available to the City for a contract. 4 . OPTIONS 1. Snowblower 2 . Sweeper 5. OPTIONAL EXTENDED SERVICE PLAN $ DELIVERY DATE DAYS AFTER AWARD NOTE: Bidder must bid on all items and will be paid only Item #3 . Failure to bid on all items will disqualify bid. Respectfully submitted, Printed Name of Bidder: Signature of Bidder: Address of Bidder: Telephone Number: State whether bidder is: Individual : Firm: Partnership: By: Names of Partners: Titles: Address: Corporation: Telephone Number: State in which incorporated: Bid and performance security in the amount of 5% of the Base Bid accompanies this proposal, the same being subject to forfeiture in the event the equipment is not furnished by the date specified, if the undersigned is designated by the City Council as the lowest responsible bidder and a purchase order is executed by the Public Works Director. 8 . CONSENT MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR�j'. SUBJECT: 1993 DUMP TRUCK DATE: MARCH 29 , 1993 `J INTRODUCTION Staff is requesting authorization to purchase the plow, wing and sander attachments for the 1993 International single axle dump truck. BACKGROUND On February 16, 1993 the City Council of Shakopee authorized the purchase of a new single axle dump truck. The purchase was through the Hennepin County Purchasing contract and the low bid was awarded to North Star International . The total price for the dump truck was $49 , 145 . The truck has already been purchased. The 1993 Public Works budget contains $70, 000 in the Capital Equipment Fund for this purchase. The budgeted amount included the snowplow, wing and sander attachments, which are not included in the Hennepin County bid. Staff has obtained quotes from the two main suppliers for this equipment and the quotes are summarized in Attachment No. 1. The low quote for the plow and wing is Crysteel Truck Equipment for a total price of $12 , 101. 00 . Crysteel was also the low bid for the box on the dump truck (Hennepin County bid) and the dump truck is currently at the Crysteel plant getting the box installed. It would be advantageous to have them install the wing and plow at the same time. In regards to the sander, McQueen was the low quote but did not bid the same type of sander as Crysteel . The Crysteel sander includes a side chute spreader for shouldering or sanding along the edge of streets, which is the type of sander desired. Staff is attempting to obtain a quote from McQueen for the same type of sander. Unless the quote received results in a substantial savings, staff would still recommend purchasing the sander from Crysteel so the whole package could be installed by the same manufacturer. Adding the total quote from Crysteel ($19 , 031. 00) for the attachments to the purchase price of the truck ($49 , 145. 00) results in a total expenditure of $68 , 176 . 00 compared to the budgeted amount of $70, 000. 00 . ALTERNATIVES 1. Purchase the entire package from Crysteel for a total price of $19 , 031. 00. 2 . Purchase the wing and plow from Crysteel for 12 , 101. 00 and if the sander quote from McQueen is less than the Crysteel quote, purchase the sander from McQueen. 3 . Obtain additional quotes. 4 . Reject all quotes and do not authorize any purchase. RECOMMENDATION Staff recommends Alternative No. 1 in order to keep the entire purchase from a single supplier and also since Crysteel already has the dump truck and is currently installing the box. ACTION REQUESTED Move to authorize the purchase of a snow plow, wing and sander from Crysteel Truck Equipment for a total price of $19 , 031. 00 for the 1992 International dump truck. ATTACHMENT NO. 1 McQueen Crysteel PLOW $ 4,725. 00 $ 4, 485.00 HITCH 1, 674 . 00 1, 562 . 00 WING 5, 900. 00 5, 314. 00 SUBTOTAL $13 , 099 . 00 $12 , 101. 00 SANDER 2 , 160. 00 6,510. 00 TAX 140. 00 420.00 TOTAL $ 2, 300. 00 $ 6,930. 00 * TOTAL $15, 399. 00 $19, 031.00 * Includes a side chute for shouldering. 7, 0 [\, QENT (w,) MEMO TO: Dennis Kraft, City Administrator FROM: Sherry Dvorak, Recreation Assistant DATE: March 26, 1993 RE: Bloodborne Pathogen Policy Amendments INTRODUCTION Federal OSHA regulations require that first responders of first aid be inoculated with Hepatitis B vaccinations. This ruling affects and includes certain summer employees. The City of Shakopee needs to amend the existing policies and procedures to comply with the OSHA regulations. BACKGROUND On July 1, 1992 , Federal OSHA issued a revised interpretation under the Bloodborne Pathogens Standard (29 CFR 1910. 1030) that affects first aid providers. Effective immediately after this date, Minnesota OSHA also adopted this interpretation. This final bloodborne pathogens standard is intended to protect more than 5. 6 million workers and prevent more than 200 deaths and 9200 bloodborne infections each year. Bloodborne pathogens are microorganisms in human blood that can cause disease. Some microorganisms include the hepatitis B virus and the human immunodeficiency virus (HIV) , which causes the AIDS virus. The standard mandates engineering controls, work practices and personal protective equipment that, coupled with employee training, will reduce on the job risks for all employees exposed to blood. Job classifications that would fall under this standard would be police officers, health care workers, laundry personnel, firefighters and also lifeguards. Because any exposure to blood could potentially be fatal, the standard covers employees who may be reasonable anticipated to come into contact with human blood and other potentially infectious materials in order to adequately perform their jobs. The standard requires employers to establish a written exposure control plan, identifying workers with occupational exposure to blood and other potentially infectious material and specifying means to protect and train them. It calls for engineering controls such as puncture resistant containers for used needles, work practices such as hand washing to reduce contamination; and appropriate personal protective equipment such as gloves and gowns. The standard requires employers to offer, free of charge, hepatitis B vaccinations to all employees with occupational exposure. This series of three shots is strictly voluntary not mandatory. It also calls for appropriate medical follow up and counseling after an exposure incident. Employees who choose not to partake in the vaccine must sign a form of declination. If at a later date, the employee has a change of mind, they may be vaccinated. Adequate training must coincide with the vaccinations that alert workers to the risks posed by bloodborne pathogens. Employers must keep records of exposure incidents, post exposure follow up, hepatitis B vaccinations and employee training. The City of Shakopee implemented a Hepatitis B vaccine policy in December 1990. The policy states that employees who have been identified at substantial risk of Hepatitis B infections are sworn officers and firefighters. Substantial exposure risk is defined as regular exposure to infectious agents, body fluids or needle sticks during the course of performing ones job duties. As noted on the previous page, the pool staff should also be considered as a substantial exposure risk according to the standard. Therefore, the City's policy regarding bloodborne pathogens needs to be revised to include the pool manager and lifeguards. The inclusion of the pool managers and the summer daytime sports coordinator is necessary as they are labeled as first responder, and should be offered the Hepatitis B vaccinations. The pool lifeguards who are often labeled as a first responder, will only be offered the post vaccination series. Post vaccinations are given to an individual only after an exposure happens. The Playground Supervisor will also fall under the lifeguard status of post vaccination candidate. Staff feels that in addition to this vaccination, training for the at risk employees along with other not at risk employees and an extensive exposure control plan should be developed and implemented. Upon reviewing exposure control plans from other communities, staff has drafted an Exposure Control Plan for the Parks and Recreation Department. The plan contains and Introduction, Definitions, Methods of Compliance, Hepatitis B Vaccinations, Post Immunizations, Exposure Incident Procedures, Training and Record Keeping. The only cost for this part of compliance is staff time used in the development and implementation of the Exposure Control Plan. The Exposure Control Plan is twelve pages in length. A copy of the plan is available for your review if interested. COST Staff did not learn of this standard until late November of last year. Therefore, there is no money allocated in the 1993 Budget for the cost of complying with this standard. The cost of compliance must include the following: 1) Hepatitis B Vaccinations 2) Training for at risk employees 3) Educational training for other employees 4) Personal protective equipment 5) Exposure Control Plan Hepatitis B vaccinations can cost between $150-$300. Staff has been in contact with two local clinics concerning the cost of the three vaccinations. Park Nicollet charges $63 per shot or $189 for the series. Sundance Clinic charges $85 per shot or $255 for the series. Four employees will be given the opportunity to have the vaccinations. Cost for the 4 series of vaccinations would be $756 at Park Nicollet or $1020 at Sundance. It is staffs recommendation that employees wishing to receive the vaccinations go to the same clinic to get them administered. This will simplify billing and the vaccinations can be done in a timely manner. The Police Department has been using Park Nicollet and staff would recommend that Recreation employees follow suite. Training for at risk employees and education training for other employees can be handled through the American Red Cross. To help employers, the Red Cross HIV/AIDS Worksite Program has developed and employee education seminar about bloodborne pathogens. This training can be on site so that workers will see in their work environment the possibilities that may occur. The Red Cross charges $195 for the 1 1/2 hour seminar. They charge $100 to non-profit organizations for the training. Personal protective equipment must be available to employees to prevent contact with blood or other potentially infectious materials. Types of personal protective equipment are gloves, masks, eye protection such as goggles and other types of housekeeping supplies. These types of supplies can be ordered through any medical catalog. Staff has been in contact with Zee Medical of Burnsville about the possible costs of such equipment. Zee Medical will come to the site each month and restock our medical supplies if the city will purchase a cabinet and supplies equaling $150. The city will only pay for the supplies that are used. Staff has developed an Exposure Control Plan for the Parks and Recreation Department. The plan contains an Introduction, Definitions, Methods of Compliance, Hepatitis B Vaccinations, Post Immunizations, Exposure Incident Procedures, Training and Record Keeping. The only cost for this part of compliance is staff time used in the development and implementation of the Exposure Control Plan. Staff has been in contact with the Shakopee School District and other organizations that may wish to share part of the cost with the City. No positive commitments have been received to date. SUMMARY The City Shakopee needs to update the existing Hepatitis B Policy to comply with the Federal OSHA requirements. The standard mandates engineering controls, work practices and personal protective equipment that, coupled with employee training, will reduce on the job risks for all employees exposed to blood. The cost summary of complying with the standard is shown in Attachment #1. Staff will be attempting to absorb the costs of the proposed program in the 1993 Recreation Department Budget. This may be difficult and a future budget amendment may be necessary. ALTERNATIVES 1. Move to amend the current Hepatitis B Policy adding Pool Personnel and Summer Daytime Sports Coordinator and adopt the Park and Recreation Bloodborne Pathogens Prevention and Exposure Control Plan. 2 . Move to amend the current Hepatitis Be Policy adding all Pool Personnel and Summer Daytime Sports Staff and adopt the Park and Recreation Bloodborne Pathogens Prevention and Exposure Control Plan. 3 . Table pending further information from staff. STAFF RECOMMENDATION Staff is recommending Alternative #1. ACTION REQUESTED Move to amend the City of Shakopee's Hepatitis B Policy to include Pool Personnel and the Summer Daytime Sports Coordinator and approve the Park and Recreation Bloodborne Pathogens Prevention and Exposure Control Plan. Attachment 1 CITY OF SHAKOPEE FUNDING ALLOCATIONS FOR BLOODBORNE PATHOGEN COMPLIANCE ALTERNATIVE #1 1993 Hepatitis B vaccinations for Pool Managers $ 756.00 Training for employees $ 500. 00 Supplies, personal protective equipment $ 650. 00 Total Estimated Cost $1906.00 ALTERNATIVE #2 1993 Hepatitis B vaccinations for Pool Staff $4725. 00 Training for employees $ 500. 00 Supplies, personal protective equipment $ 650. 00 Total Estimated Cost $5986. 00 CURRENT POLICY CITY OF SHAKOPEE HEPATITIS-B VACCINE POLICY Policy Hepatitis B is a viral liver infection which can be debilitating and in some cases, fatal . Because Hepatitis B is transmitted through body fluids such as blood, certain groups of people are at a greater risk of infection than others . The Federal Occupational Safety and Health Administration (OSHA) has stated that all employers must evaluate their employees to assess the risk of Hepatitis B infection, as it relates to their jobs. If a substantial exposure is assessed, the employer must offer the vaccine to those employees at no cost the employee. Substantial exposure risk is defined as regular exposure to infectious agents, body fluids, or needle sticks during the course of performing one' s job duties. The employees with the City of Shakopee who have been identified at substantial risk of Hepatitis B infections are: * Sworn officers * Firefighters Procedure Current medical standards require three does of Hepatitis vaccine. The timeframe of the doses are: one initial dose, a second dose at 1 month and the third at 6 months. Any employee who, while on the job, is exposed to blood, body fluids or needle stick exposures is required to: 1. Contact their supervisor as soon as possible. 2 . Complete a First Report of Injury Form. If the exposure is found to be a significant exposure, the supervisor will initiate appropriate action. Implementation The City of Shakopee is committed to protecting their employees by providing the vaccine to current members of the above named groups and to all new members of these groups at the time of employment. The City will annually conduct a review to determine employee who wish to receive the vaccination. The program shall be administered by the Administration office. Immunization records shall be retained by the Personnel Coordinator. Employees who wish to receive the vaccine shall contact the Personnel Coordinator. Signed / Date/&f /fC City Administrator 413 r1 . MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR * K FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: JETTER BIDS DATE: APRIL 5, 1993 INTRODUCTION Staff is requesting authorization to purchase a high pressure sewer jetter. BACKGROUND The 1993 Sanitary Sewer Enterprise Fund contains $45, 000 in the Capital Equipment Budget for the purpose of a high pressure sewer jetter. This jetter will replace the existing sewer rodder. The Council previously authorized the bidding of this equipment. Attached is the staff memo to Council justifying the need for this equipment prior to authorization to bid. On March 25, 1993 bids were received and publicly opened. A total of 3 bids were received and are summarized as follows: Bidder Model Total Bid 1 . Flexible Pipe Tool SRECO 4060 $49 , 490 . 00 2 . ABM Equipment SECA 747 52 , 688 . 00 3 . ABM Equipment Harbin 4016 53, 466 . 00 Staff has reviewed the bids and find that the low bidder, Flexible Pipe Tool, does meet the requested specifications. A manufacturer' s demonstration of the unit was also performed as well as obtaining reference checks on other cities that have purchased this equipment. The SRECO 4060 unit also comes with an optional 4 cylinder 66 HP engine. The specifications required a 3 cylinder engine, which is the base unit bid. The advantage of the 4 cylinder is slightly more power for long, extended used and continuous jetting. With the 3 cylinder, some minor overheating is occurring, although this is happening industry wide rather than with any one particular model . To increase the engine to a 4 cylinder would be an additional $1850 . 00 . There were a number of optional items bid also for different attachments in order to make this equipment multi-dimensional. A total of 13 attachments were bid as options totaling $12 , 897 as shown on Attachment No. 1. These items range from $160 . 00 to $3594 . 00 In reviewing the options, there is only one option that is really needed in order to initially start utilizing the jetter and that is the Jump Jet Pulsator. Without it, the jetter hose may get hung up on offset sewer joints. Also, this item must be installed at the factory and therefore should be purchased right away. Staff is requesting authorization to purchase that option for $1089 . 00 . All other attachments can be purchased as needed through the regular budget process or through future Capital Equipment Budgets. ALTERNATIVES 1 . Authorize the purchase as recommended. 2 . Deny the request. 3 . Table the request for more information. RECOMMENDATION Staff recommends Alternative No. 1, to purchase the SRECO 4060 High Pressure Sewer Jetter, along with the 4 cylinder engine upgrade and pulsator for the following cost: Base Bid $49, 490 . 00 Upgrade to 4 cylinder + 1, 850 . 00 Jump Jet Pulsator + 1, 089 . 00 Total $52 , 429 . 00 Tax (6 1/2%) 3 , 408 . 00 Total Cost $55, 837 . 00 Even though this item is over the budgeted amount, staff is requesting authorization to purchase. The entire amount, including the $45, 000 budgeted is coming from the Sanitary Sewer Enterprise Fund and it is not felt that the increase in cost would have a major negative impact on the Sanitary Sewer Fund balance. The alternative would be to reject all bids, increase the estimated cost for the 1994 budget and readvertise this equipment next year. ACTION REQUESTED Move to authorize the purchase of a SRECO 4060 High Pressure Sewer Jetter from Flexible Pipe Tool Co. of Minneapolis, MN for a total cost of $55, 837 . 00 . SRECO BID TRUCK $18, 190. 00 MACHINE $31, 300. 00 TOTAL $49,490. 00 OPTIONS 1. Three high efficiency nozzles. $ 299. 00 3 - rear, 1 forward 4 - rear 6 - rear 1 - 8 inch skid 2 . Mini Jet Kit consisting of 100 feet of $ 680. 00 1/4" I.D. high pressure hose with 1/4" JIC Ball Jet - 3 rear 1 forward with adapter to go to 1/2 " hose. 3 . One set of Drain jet Extensions-9" & 18" . $ 160. 00 4 . Double Barrel Safety Dump Gun fitted with $ 289. 00 high Velocity Jet and 15 degree Fan jet. 5. Sand Blasting Kit able to attach to hand gun. $ 750. 00 6. 2" Jet Pump with 20Feet of discharge hose. $ 779. 00 7. Rocket Jet fitted with on High Velocity $ 315. 00 jet forward and four Fan jets rear. 8. Jump Jet Pulsation System. $ 1, 089. 00 9 . One Turbo Jet - 15 Degree Rear. $ 300. 00 10 . High Pressure Floor Cleaner. $ 3 , 594 . 00 11. Cleaning pipe extensions for lift stations $ 0 assorted lengths. 12 . 4000 PSI mini water jet root cutter, $ 1, 050. 00 4" saw blade with skids. 13 . Shall have an air compressor 12 CFM to $ 3 ,592 . 00 run off truck engine and 30 gallon air tank minimum 125 lbs minimum pressure, used to blow sand etc. from man holes. Quick coupler at rear of truck. Pressure gauge on control panel. Tank shall have relief valve, all OSHA approved. ALL OPTIONS TOTAL $12, 897. 00 ar7 MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR I SUBJECT: HIGH PRESSURE SEWER JETTED; DATE: FEBRUARY 22 , 1993 INTRODUCTION Staff is requesting authorization to advertise for bids for a high 1 pressure sewer jetter. BACKGROUND The 1993 Sanitary Sewer Enterprise Fund has $45, 000 in the Capital Equipment Budget for a high pressure sewer jetter. This equipment is needed to replace the current sewer rodder, which is an antiquated piece of equipment and more dangerous to operate than a sewer jetter. The rodder is on a 1958 Dodge truck. Currently, the department has ono jetter, purchased in 1992 (replacing an old jetter) , and the rodder. The jetter is used for normal maintenance and flushing, but if there are any obstructions, roots or blockages, the jetter cannot clean out the line. Therefore, either a rodder is needed or a high pressure jetter. Based on the departments review of current technologies, it is recommended that a high pressure, water jetter be purchased rather than another rodder. The high pressure jetter operates at an extremely high pressure (4000 psi) and can cut through any type of tree roots, grease build up, obstructions, etc. It is also a much safer and more efficient than a rodder. In addition, it can be used as a low pressure jetter similar to the 1992 jetter. Due to the growth of the City and increase in sewer mileage it is no longer possible to perform the necessary routine maintenance of the sewers, in an acceptable time frame, with a single jetter. The high pressure jetter will allow a second crew to perform the routine cleaning, while still having the high pressure capability for blockages and tree roots. The high pressure jetter can also be equipped with other attachments making it a multi-use equipment, which can be used for such things as cleaning walls in the park shelters and comfort stations, stripping paint, cleaning swimming pools, eliminating graffiti, cleaning parking lots, etc. • If purchase of the new jetter is authorized, it is proposed to retain the rodder for 1 year to see if there is any demand for that equipment and the frequency for which it is needed. If it is evident that it is not needed, it would be sold at the next appropriate auction. The only occasion where the rodder may be useful is to assist in pushing out the T.V. camera, which periodically gets stuck in a defective sewer line every so often. Without a rodder,the sewer line would need to be excavated to retrieve the City' s T.V. camera. Since the rodder is completely paid for, it may be beneficial to retain it for that purpose and it could be considered an insurance policy against expensive "dig ups" . The annual cost to retain the rodder are very minimal, compared to the possibility of one sewer dig up. Attached are the final specification for the high pressure jetter for City Council approval. The specifications are for a truck mounted, high pressure jetter. Staff is requesting authorization to advertise for bids for this equipment. ALTERNATIVES 1. Authorize staff to advertise for bids for a high pressure jetter as outlined in the specifications. 2 . Authorize staff to advertise for bids for a high pressure jetter, but revise or amend the specifications as directed by Council . 3 . Deny the request. 4 . Table the request for additional information from staff. RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Move to authorize the advertisement for bids for a high pressure jetter as outlined in the attached specifications. 130 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Rahr Malting Forcemain DATE: Mach 31, 1993 BACKGROUND: The City Council, after a public hearing, ordered staff to prepare plans and specifications for the Rahr Malting Forcemain in order for a portion of their sewage flow to be diverted from the River Interceptor to the VIP Interceptor. Those plans are nearing completion and staff will soon be requesting authorization to bid the project. During the last few months, Rahr Malting has initiated a separate study into their internal operations to determine if there is any way to hold the increased sewage created by Malthouse #5 on site and let it drain into the River Interceptor during non-peak sewage hours. If this were possible, the forcemain may not be necessary. The study has been completed and the results indicate that there are no options for Rahr except the forcemain diversion. The existing holding tank at Rahr is not large enough to retain the additional flows created by Malthouse #5. Therefore, Rahr has accepted the fact that the forcemain going south to the VIP is needed prior to opening Malthouse #5 in the spring, 1994. The formal report for Rahr is still forthcoming, but staff has had discussions with their consultant in this regard and Rahr's position has been presented to City staff. The final proposal by Rahr would be to divert flow from Malthouses 1, 2, 3 and 5 to the new forcemain and Malthouse 4 would continue to discharge to the River Interceptor. This will be acceptable for the flow parameters in the River Interceptor. The final design indicates that a foremain is needed from Rahr south to 10th Avenue, but that from 10th Avenue to the VIP Interceptor a gravity line could be utilized. Staff has received correspondence from the Minnesota Correction Facility requesting to use the new gravity sewer for service to the prison expansion. Staff also believes that Sweeney School will request to use the new gravity sewer since their existing service line is extremely long and shallow and freezes up quite often. The prison is officially requesting authorization to use the sewer (See attached letter). Staff recommends allowing them to use the new gravity sewer going south and sees no problems with that. The VIP can certainly handle the flows. The existing prison buildings will continue to discharge to the sewer in 4th Avenue. The City Council may wish to discuss whether or not to assess the prison and the school for their portion of the costs associated with this new line, since both facilities are currently served by City sewer and the expansions could continue to utilize that sewer with no improvements, staff does not believe assessing the benefits for using the new sewer can be proven. ACTION REQUESTED: Unless the City Council wishes to explore assessments for Sweeney School and the Women's Correction Facility, no specific Council action is needed. The Rahr Forcemain Project is moving ahead and unless otherwise directed, staff feels that the school and prison expansions should be allowed to utilize the new gravity sewer. DEH/pmp RAHR Zti . �kr, t1,7;.., a F L 5 a� F a N r 1.1) 5 a M .-CC 0 Z CD c9 Z Q W o W W{� Q Q a `� O O O w N � 0 0 N a H Z a as 0. O w 4 O J l� ■ C a 1 ■ INN Q - 05 _ F- W ., Z "' Z ..rr..c. 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O YK CL Z W a CL 5 N Minnesota - 0 c Department of Corrections February 23 , 1993 Mr. Dave Hutton, City Engineer Shakopee City Hall 129 South Holmes Street Shakopee, Minnesota 55379 Re : MCF-Shakopee Expansion Dear Mr. Hutton: I am writing regarding the extension of the sanitary sewer which the City of Shakopee is currently designing in 10th Avenue . The expansion project we are currently designing at the Women' s Correctional Facility could tie into this new sewer extension, providing the new invert elevation works with our new building elevations, and the sewer project schedule coincides with the Correctional Facility project schedule . It is my understanding that our consulting engineers have discussed inverts with your office and it is possible to coordinate our design to meet the required elevation for both projects . The schedule for the Correctional Facility expansion is for construction to begin in the spring of 1993 , with completion in July, 1994 . Our engineers are proceeding with their design of the sanitary sewer connecting into 10th Avenue . Please advise us if you believe the City sewer extension will not proceed as planned this summer. If you have any questions for our civil engineers, please contact Don Demers at Strgar Roscoe Fausch, telephone 475-0010 . Thank you. Very truly yours, am s Zellmer, Director 3 ns tion Support Services JBZ : tlo cc : Superintendent Roehrich, MCF-Shakopee Fred Foster, BWBR Architects CO File — 300 Bigelow Building•450 North Syndicate Street•St. Paul, Minnesota 55104.612.642.0200 — An Equal Opportunity Employer CONSENT 1S to MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Lease Agreement - Recreation Building - Shakopee Boy Scouts DATE: April 1, 1993 INTRODUCTION: On February 16, 1993 , Shakopee City Council directed staff to prepare a Lease Agreement with the Shakopee Boy Scouts for storage space in the former Recreation Building at a rate of $1 . 00 per year with a 60 day cancellation provision. BACKGROUND: Shown in Attachment #1 is a Lease Agreement that has been prepared as directed by City Council . The Lease Agreement provides the City with a 60 day cancellation provision. It also includes the appropriate provisions that would limit the City' s liability. A copy of the Lease Agreement has been provided to Mr. Wally Kopisca, Shakopee Boy Scout Representative . He has informed staff that the Boy Scouts are satisfied with the provisions as set forth in the agreement . The agreement specifies that the attic and a storage area will be made available to the Shakopee Boy Scouts for their use . I have not had time to complete Exhibit A. It will be attached to the agreement prior to formal execution. It would be appropriate at this time to authorize to execute the Lease Agreement by and between the Shakopee Boy Scouts and the City of Shakopee for a portion of the building formerly occupied by the Shakopee Recreation Department . ALTERNATIVES : 1 . Authorize the appropriate City officials to execute the Lease Agreement by and between the City of Shakopee and the Shakopee Boy Scouts for a portion of the building located at 129 Levee Drive . 2 . Amend the Lease Agreement and authorize the appropriate City officials to execute it accordingly. 3 . Do not approve the Lease Agreement . 4 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: Authorize the appropriate City officials to execute the Lease Agreement by and between the City of Shakopee and the Shakopee Boy Scouts for a portion of the building located at 129 Levee Drive. TAMI\ADMIN\BOYLEASE BAS/tiv LEASE AGREEMENT Dated: , 1993 Lessor: City of Shakopee, Attention: Dennis Kraft, City Administrator, 129 Holmes St . South, Shakopee, MN 55379 Tenant : Shakopee Boy Scouts, Attention: Premises : That portion, as described more fully in Exhibit A attached hereto and incorporated herein, of the attic and storage area of the building located at 100 Levee Drive, Shakopee, Minnesota, including reasonable ingress and egress. Rent : $1 . 00 per 12 months Term: 12 months, commencing on subject to automatic renewal on a month-to- month basis or termination as set forth below. In consideration of the rents to be paid by Tenant, Lessor hereby leases to Tenant the above-described Premises for the above-described Term subject to the following conditions and mutual agreements : 1 . Monthly Rent . Tenant shall pay to Lessor the annual rent above set forth in advance on the first day of each and every year included within the Term. The rent as set forth above includes real estate taxes and utilities. Payments shall be made to Lessor by delivering same to the City Director of Finance . 2 . Operating Expenses . Tenant shall pay all the following expenses which become due or payable during the Term arising in connection with Tenant' s occupancy of the Premises : a. Property and casualty insurance covering the building and building contents located on the Premises, in amounts at least equal to the value of the building; b. Routine maintenance, upkeep and repair of the Premises, subject to normal wear and tear, but excluding any repairs or replacements of a capital nature; and c . Such other normal operating expenses as are necessary to keep the Premises in a tenantable condition suitable for Tenant' s present use and occupancy. 3 . Use. During the Term Tenant shall use the Premises for storage of camping and other Boy Scout equipment, and for no other purpose, in compliance with all applicable governmental laws, ordinances and regulations. Tenant shall commit no waste upon the Premises and shall not permit any nuisance to exist upon the Premises . Tenant agrees to observe such reasonable uniform rules and regulations as from time to time may be put in effect by Lessor for the general safety, security, comfort, and convenience of Lessor, its officers and employees, the general public, and occupants and tenants of the building. 4 . Inspection. Tenant shall give Lessor access to the Premises at all reasonable times, without charge or diminution of rent, to enable Lessor to examine the same and to make such repairs, additions and alterations as Lessor may deem advisable and to exhibit the Premises to prospective tenants, purchasers or others . 5 . Alterations . Tenant shall make no alteration of or additions to the Premises without the prior written approval of Lessor. 6 . Assignment . Tenant shall not assign this Lease or its rights hereunder or sublet the Premises or any part thereof without the prior written approval of Lessor. 7 . Damage. In case of damage to the Premises or to the Building by fire or other casualty, Tenant shall give immediate notice to Lessor, who shall thereupon cause the damage to be repaired with reasonable speed, at the expense of the Lessor, subject to delays which may arise by reason of adjustment of loss under insurance policies, and for delays beyond the reasonable control of Lessor. To the extent that the Premises are rendered untenantable, the rent shall proportionately abate, except in the event such damage resulted from or was contributed to by the act, fault, or neglect of Tenant, Tenant' s employees or agents, in which event there shall be no abatement of rent . In the event the damage shall be so extensive that the Lessor shall decide not to repair or rebuild, this Lease Agreement and Term shall, at the option of Lessor, be terminated as of the date of such damage by written notice from the Lessor to the Tenant, and the rent shall be adjusted to the date of such damage and Tenant shall thereupon promptly vacate the Premises . 8 . Liability. Tenant agrees that Lessor and its officers and employees shall not be liable to Tenant for any injury to persons or damage to or loss of personal property in the Premises unless such injury, damage, or loss is the result of the gross 2 negligence or willful acts of Lessor or its officers or employees, and Lessor and its officers and employees shall not be liable to Tenant for any such damage or loss, whether or not the result of their gross negligence, to the extent Tenant is compensated therefor by Tenant' s insurance. Tenant agrees to provide public liability insurance in an amount at least equal to the statutory limits for municipalities, to cover any liabilities which may relate to or arise out of Tenant' s use of the Premises . Tenant agrees to defend, indemnify, and hold Lessor harmless from any and all liabilities arising out of Tenant' s use of the Premises. 9 . Delivery Upon Termination. Upon the termination of this Lease Agreement and the said Term in any manner whatsoever, Tenant shall remove Tenant' s goods and effects and those of any other person claiming under Tenant, and quit and deliver up the Premises to Lessor peaceably and quietly in as good order and condition as the same are now in or hereafter may be put in by Lessor or Tenant, reasonable use and wear thereof, damage by casualty, and repairs which are Lessor' s obligation excepted. Goods and effects not removed by Tenant at the termination of this Lease Agreement shall be considered abandoned and Lessor may dispose of the same as it deems expedient . 10 . Termination. Either party may terminate this Lease, with or without cause, by giving written notice thereof to the other party, specifying the effective date of such termination, which shall not be less than sixty (60) days after the date of such notice . 11 . Holding Over. Should Tenant continue to occupy the Premises after expiration of the Term, or after termination of the Term under the provisions hereof, such tenancy shall be from month to month on the terms and conditions of this Lease Agreement appropriate to a monthly term, and in no event from year to year or for any longer term without Lessor' s written agreement . Any holding over after the expiration of this Lease shall not operate to renew this Lease . 12 . Insolvency. If Tenant shall be adjudicated bankrupt, or petition for such adjudication, or a trustee or receiver of Tenant shall be appointed for insolvency of Tenant, or if Tenant shall make assignment for benefit of creditors, or if Tenant shall default in making its payments hereunder or any of them or in performing any of the other agreements, terms and conditions of this Lease, then, in such event, Lessor, in addition to all other rights and remedies available to Lessor, by law or by other provision hereof, may, without notice, re-enter immediately into the Premises and remove all persons and property therefrom, and at Lessor' s option, annul and cancel this Lease as to all future rights of Tenant, and Tenant hereby expressly waives the service of any notice in writing of intention to re-enter. Neither this 3 Lease nor any interest or estate hereunder shall pass to any trustee or receiver or assignee for benefit of creditors or otherwise by operation of law. Tenant further agrees that in case of any such termination Tenant will indemnify Lessor against all loss of rents and other damage which Lessor may incur by reason of such termination, including but not being limited to, costs of restoring and repairing the Premises and putting the same in rentable condition, costs of renting the Premises to another Tenant, loss or diminution of rents and other damage which Lessor may incur by reason of such termination, including reasonable attorneys' fees and expenses incurred in enforcing any of the terms of this Lease. Neither acceptance of rent by Lessor, with or without knowledge of breach, nor failure of Lessor to take action on account of any breach hereof or to enforce its rights hereunder shall be deemed a waiver of any breach, and no waiver or consent by Lessor shall extend to any other default or event . 13 . Breach. In the event of the breach by Lessee of any covenants or agreements of this Lease, then Lessee shall remedy said breach within ten (10) days after written notice thereof, and if said breach shall not be corrected within said ten (10) days, then Lessee shall vacate and relinquish possession of said Premises immediately upon the expiration of said ten (10) day period. Nothing herein shall be taken to excuse the Lessee from any damages occasioned by Lessee' s breach. 14 . Notices. Any notices required or contemplated hereunder shall be effective upon the placing thereof in the United States mails, registered or certified, return receipt requested, postage prepaid and addressed to the other party at the addresses stated above . Copies of such notices also shall be sent to the parties' respective attorneys at the addresses set forth below: Attorney for Lessor: Karen Marty, Esq. City Hall 129 Holmes St . South Shakopee, MN 55379 Attorney for Tenant : 15 . Governing Law. This Agreement has been made under the laws of the State of Minnesota and such laws shall control its interpretation. 4 TENANT: LESSOR: SHAKOPEE BOY SCOUTS CITY OF SHAKOPEE By By Its Mayor By Its City Administrator By Its City Clerk [2 9MEMO] Attachment 5 J:1 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director c SUBJECT: Minibypass Sewer and Water Project - Service Lines DATE: March 30, 1993 INTRODUCTION: City Council direction is being requested on service line replacements associated with the sewer and water replacement project within the Minibypass construction limits. BACKGROUND: During the design of the Minibypass, the issue of replacing all existing sanitary sewer and watermain within Mn/DOT's construction limits on 1st Avenue was discussed by the City Council. Basically, the sewer and watermain involved would be 1-2 block area at each end of the minibypass where the new roadway merges with the existing 1st Avenue. Because of the age and condition of the existing utilities, it was felt that these utilities should be replaced during the highway construction, rather than dig up the the highway at a later date. In June, 1990 the City Council authorized staff to include the sewer and watermain replacement as part of Mn/DOT's project. The Shakopee Public Utilities Commission (SPUC) also approved of the watermain replacement portion of the design. Attached please find the staff memo from June 13, 1990 and additional support information regarding this issue. The costs associated with any utility replacement would be 100% City and SPUC. The bids have been opened and based on the low bid,the City's cost for the sewer replacement is approximately $180,000. This does not include any service line replacements from the sewer main to the property line. The exact amount of service line replacement is not known by Mn/DOT, but they will add any costs for defective service line replacements to the contract by change order during construction and this would be part of the City's final cost for the sewer replacement. Water service replacements would be SPUC's cost. Staff feels that based on the age of the mainline sewer and the age of the buildings along 1st Avenue, that probably all existing services will need to be replaced. Since this is a Mn/DOT project, not a City project, staff would like some direction on the method of funding the sanitary sewer service replacements. Mainline sewer replacement is not normally assessed, but rather funded from the Sanitary Sewer Enterprise Fund. On City projects though, service line replacements are typically assessed back to the direct benefitted property owner 100%. In order to assess any service lines on this project, a public hearing must be held in accordance with Chapter 429 on State Statutes. This statute actually requires a public hearing before the project is ordered, but since Mn/DOT is the lead agency not the City, the project is already underway. The City Attorney is in the process of researching State Law to determine if 429 or a different statute would apply if the City Council desired to assess these services. In any event, a public hearing is probably required, although it may only be required at the conclusion of the project prior to adopting any assessments. ALTERNATIVES: 1. Do not assess any services. 2. Direct staff to hold a public hearing to utilize assessments to fund the service line replacements. RECOMMENDATION: Staff recommends Alternative No. 2 in order to be consistent with past policy on City projects. a public hearing should be scheduled as soon as possible. Council should also recall that the SPUC policy does not assess water service line replacement. ACTION REQUESTED: Direct staff to take the appropriate action based on the City Attorney's recommendation regarding assessing the service line costs associated with the minibypass. DEH/pmp MINI • MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Downtown Bridge & Minibypass g DATE: June 13 , 1990 INTRODUCTION: Staff is seeking City Council authorization to utilize a consultant to design sewer and watermain improvements on 1st Avenue in conjunction with the minibypass. BACKGROUND: Construction plans for the Downtown Bridge and Minibypass are essentially completed. Mn/DOT will be letting Phase I of this project (embankment on the north side of the river) in June of 1990. The main bridge and minibypass will be let in 1991, although the exact date has not been finalized due to the right-of-way acquisition needed. Construction is anticipated to take place in 1992 and 1993 . Between Atwood Street and Holmes Street, on the west end, and between Sommerville Street and Main Street, on the east end, the minibypass will be matching into existing 1st Avenue (Refer to the attached map) . The City of Shakopee currently has sewer and water on 1st Avenue. Staff feels that this sewer and watermain under the minbypass should be replaced at the time the highway is under construction, rather than attempt to replace it at a later date and tear up the new highway. The sewer is in need of replacing due to its age and condition. SPUC also recommends replacing their watermain. Mn/DOT agrees with that recommendation and indicated that the sewer and water plans could be incorporated into their project and constructed by the same contractor. The City of Shakopee would have to sign a Cooperative Agreement to cover the construction costs associated with the sewer and water. The remainder of the sewer and water on 1st Avenue not affected by the minibypass (Holmes Street to Sommerville Street) would be replaced at the time 1st Avenue is reconstructed as final phase of the Downtown Streetscape Project. Staff has contacted Mn/DOT' s design consultant for this project, Howard Needles Tammen and Bergendoff, and requested that they submit a proposal to the City of Shakopee to provide the engineering services associated with the sewer and water replacement portion of the project. Attached is a copy of their proposal for these services. As indicated in the proposal, their estimated fee to perform the engineering services is $7a2 -O.8 00 . Staff feels that with HNTB completing Mn/DOT' s plans, that it would be beneficial and more economical to utilize them for our portion, especially since the sewer and water plans will be incorporated into the overall Mn/DOT plans for the bridge and minibypass. The Utility Manger also concurs with using HNTB for the watermain design. ALTERNATIVES: 1. Approve of the proposal from HNTB. 2 . Deny the request. 3 . Direct staff to solicit other proposals. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the appropriate City officials to execute an agreement with Howard Needles Tammen and Bergendoff to provide engineering services for the sewer and water design in conjunction with the minibypass for an estimated fee of $7 , . 00. DH/pmp HNTB TO: Dave Hutton, City Engineer FROM: Lou Van Hout, Utilities Manager RE: Engineering services for watermain on First Ave in conjunction with the Engineering for the Bridge access . DATE: 11/20/89 For your records : please be advised that the Shakopee Utilities has authorized the engineering of the watermain reconstruction on First Ave in the vicinity of the intersections of Atwood and Spencer for a total of approximately four city blocks of watermain. My understanding is that the City of Shakopee will contract with the State of Minnesota, to have the watermain engineering done by the DOT ' s consulting engineer on the project . SPUC is agreeing to reimburse the DOT for those engineering costs associated with the watermain reconstruction described above. SPUC will consider the actual authorization of the watermain reconstruction after estimates for the work are supplied as part of the engineering. III .\ )\\\ .\ . / 1111 . I , \ O . i NI .1. . . . --.:7> . /' J RlV[RAOC L 1 'a pi ' ,..,..\/- ,••• I-1 - ... :., i !t _ P ;111 ��\ �' ' ,\,„, r, . . /• . AMP :., all . ' il E `__ `- diA ,i. U '-f API 111 4.,. . ..,.. . ... zr_ ._. .. ____ .. ___ p :--- -- 2 7.• ...,,;,, . I.* 111_ .;,.---0 c ' _...5 i a .4 . ,. :4)2 .4.--,1"----. 4. ‘41figaI M St = ..: , ____ •., ,..=_ _____ -,-, mu - 1,------„,- iiiirtirk _ 11 .... 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I lab. 11111 y r \ } —.(7;:11-:„., - � 1` _�.� ♦ a Y ii.- —_ i t ' 1 \ ` •~ 4 ` • ; - �__ Ste_` _ - y • --7le MI1-_-_,-=-. _ ;._e.-.=....—..-‘=„71.,24 -........___1: .:-‘; t_________.. . , ......... . ----___ ; - • -. 2110.r! 1 - •. -�/v 1 1 - 1 Pal WO • -=.:--• • t • • )., - 1 _ i_ ,___, 52-7- -6--),, .. , ,, ..,..„.. .,. a-_--L...._ ---a_::_-. *.C. imp L •-• } ........f... -.... .1: ; .11...\.... .....:1\1 .) „.•11, 1.' , k , ' -. . - 1:„...,-.11 r...... .._____ . 1.;, :, .. .... s . . /.., _ .. • MI � ......�� 1GUR E •3 ALTERNATIVE 7A A) MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Design of 1993 Street Reconstruction Projects DATE: April 2, 1993 INTRODUCTION: City Council has directed staff to evaluate the alternatives of in-house versus consultants in designing the 1993 Street Reconstruction Projects. BACKGROUND: On March 30, 1993 the City Council ordered the plans and specifications prepared for six reconstruction projects: Spencer Street, 8th Avenue, 4th Avenue, Fillmore Street, Naumkeag Street and Atwood Street. These projects consist of approximately 20 blocks of complete street reconstruction including utilities and a total cost estimate of over $1.0 million dollars. Because of the extreme tight time frames required to get these projects designed and built in 1993, staff had proposed to utilize one of the City's consultants to prepare the plans and specifications. At the March 30, 1993 public hearing, Council expressed a desire for staff to do the design in-house rather than use consultants. While staff certainly has the ability to design all these projects in-house, we do not have the time to do them all in the time frame needed for the 1993 construction season. Basically, the department has a "window of opportunity" during the year for design from about December through April. The remainder of the year is devoted almost exclusively to field work. Staff believes that there may be a lack of understanding regarding the Engineering Department's duties and workloads. Included in the April 6th Council packet is the 1992 Annual Report of the department and also the monthly progress report on projects. I strongly urge the Council to review these 2 documents for additional background information on the workings of the Engineering Department. Staff also feels that some of the discussions that occurred as part of the 1993 budget process have been overlooked. Staff would like to further address the following two issues - the department's workloads and 1993 budget discussions. ENGINEERING DEPARTMENT ACTIVITIES Currently, the Engineering Department consists of 1 City Engineer and 3 Technicians. Because the City Engineer is also in charge of the Public Works Department, almost all my time is devoted exclusively to administration of the 4 departments under my authority, personnel matters, studies, reports, meeting, City Council requests and direction rather than hands on engineering design. Although I have the final decisions and approval of all final designs, the preliminary design work is either staff generated or consultant generated. My time is approximately 60% Engineering and 40% Public Works. The main task of our technicians during projects is inspection and drafting. In private engineering firms, civil engineers do the design and the technicians draft the plans. Shakopee does not have that luxury, so the technicians also get involved in design. The main task for the City's technicians is inspecting all new improvements to make sure the street and utilities are constructed according to City Specifications. Due to the large number of construction projects each year, especially new subdivisions which are beyond our control, all technicians are basically in the field continuously from around May 1 - November 1. The Engineering office is essentially empty the majority of the time during the construction season. In most cases, the technicians must inspect several projects all at once. In short, the amount of design time available consists of the winter months. Currently, there are 2 projects already under construction requiring some level of on-site inspection on a daily basis. Besides the projects though, there are the day to day activities of the department. According to our final 1992 budget summary, over one-half of the departments time is for routine activities. In other words, 4 hours out of each day are just for taking care of all the routine activities such as public requests,complaints,building permits,inter-departmental activities,developer meetings, plat review and approval, City Council requests, mapping, state aid administration, street cut permits, addressing, budgets, capital improvements plan, reports, feasibility studies, special studies, training, personnel activities, Boards and Commission, etc. All of this work along with inspecting 22 projects in 1992 (totaling $3.0 million dollars) with a department staff of only 4 employees. Currently staff is designing 3 projects in-house for bidding (V.I.P., Rahr Forcemain and Minnesota/Dakota/Alley) as well as bidding Valley Park 11th (petitioned for) and reviewing several development plans for constructing. To further complicate our workloads, the move to the new City Hall was somewhat disruptive and resulted in some setbacks on deadlines and finishing certain projects or tasks. The point of this whole discussion is to give the City Council a clearer understanding of what the Engineering Department accomplishes each year with limited staff. 1993 BUDGET DISCUSSIONS/NEW EMPLOYEES During the budget discussions staff requested and received approval for 2 new employees in the Engineering Department: one technician and one civil engineer. The justification for the technician was to raise developer' fees to fund this position. This technician is basically a field inspection position to help keep up with all the construction projects and most time would be billable to projects -either developer or City. This employee would also be assisting in drafting new projects during winter months. The justification for the civil engineer was to free up some of my workloads and to reduce the amount of consultant fees spent each year, but in no way eliminate them. The City has been spending an average of about $200,000 per year on consultants and staff indicated we could save as much as half that amount with this new position, which would more than make up the salary for the new employee. The City Council then directed staff to analyze the amount of additional staff, vehicles, equipment, furniture, etc. that would be necessary to completely eliminate consultants for general municipal projects and to have that study done by the 1994 budget process. Staff still has not completed that study due to other workloads. Staff feels that this concept is working. No consultants have been used for 1993 projects yet and the 1993 Street Reconstruction Projects may be the only ones needing outside help, mainly due to timing. Therefore, the consultant fees of $65,000 for this project is far less than the past yearly average. The two new employees have not yet started. The top technician candidate is being recommended to City Council on April 6th. For the civil engineer position, interviews are currently being conducted. Neither employee will be available for design of this year's projects. DESIGN OF 1993 STREET RECONSTRUCTION PROJECTS Staff has reviewed current workloads to determine if some of the 1993 street construction projects could be designed in-house. At this point, staff feels that we could design the non State Aid streets in-house (8th, Atwood, Fillmore and Naumkeag) but that it will be impossible to design the State Aid projects (Spencer and 4th) due to the extra plan requirements for the State Aid Projects. The in-house plans could be completed by June 1st, but some overtime may be needed. Additionally, the pre-design survey must be done by a consultant. Staff has obtained a revised quote for services from Orr-Schelen-Mayeron&Assoc., Inc. (OSM). The cost savings in consultant fees is not great due to the fact that the State Aid Projects represent over 75% of the total project costs. ALTERNATIVES: 1. Authorize staff to utilize a consultant to design the State Aid Projects. 2. Authorize staff to utilize a consultant to design all 6 street reconstruction projects. 3. Direct staff to design all the projects in-house, no matter how long it takes and possibly postpone construction until 1994. 4. Some other combination. RECOMMENDATION: Staff recommends Alternative No. 1. Since these projects are the only street rehabilitation projects planned for 1993, staff does not recommend Alternative No. 3 or delaying the projects. There are a tremendous number of street projects needed to be done and delaying these streets will further delay the rebuilding of the crumbling infrastructure in Shakopee. ACTION REQUESTED: Authorize staff to take appropriate action. A6?: //,1 /4e(iXS' ENGINEERING DEPARTMENT ADDITIONAL STAFF INCREASE JUSTIFICATION 1. Upgrade Part-time Secretary to Full-time status (currently 3/4 time) . Cost: Salary - $6615 Benefits- 1654 (25%) Total - $8269 Justification: The workload of the Engineering Department has increased substantially over the last 4 years and will continue to increase due to the development pressures in Shakopee. As a result, all of the current technicians are in the field a majority of the time, leaving the office vacant except for the Secretary and myself. Due to my involvement with Public Works and demands on my time, I am unable to remain in my office for most days. Therefore, when the secretary leaves at 2 : 00 p.m. , the Engineering Department is quite often left vacant for long periods of time in the afternoon. I don't think having the Engineering Department left empty provides an adequate level of service to the public, i.e. citizens, elected officials, developers and realtors, other departments, other agencies, etc. In addition, the amount of clerical work has continued to increase due to more reports, correspondence, project management, contracts, administrative tasks, etc. Based on the above comments, I feel that the Engineering Secretary position should be upgraded to full time status. This is also the only part-time clerical position at City Hall, yet the Engineering Department has more paperwork and deals with the public on a more frequent basis than most other departments. 2 . New Engineering Technician position Cost: Salary - $21, 000 (Step 1) Benefits - 5250 (25%) Total - $26, 250 Justification: The Engineering Department is somewhat self supporting in that the majority of our budget is funded by revenues generated (i.e. projects, developer charges, etc. ) . A review of our annual reports indicate that over the last 5 years, the departments expenses have been funded by revenues varying from 64-80%. Page 2 Staff is proposing additional revenue increases to help fund this position. Currently, the fee schedule calls for charging inspection time back to developers on an hourly basis. This system results in an average charge to developers of about 3% of construction costs. Staff does not feel that this percentage adequately covers the amount of time involved in reviewing, approving and constructing public improvements in subdivisions. The amount of engineering involved in City projects (including the design) averages around 14%. A lot of cities are now going to a flat rate as a percentage of construction costs for developers, with the typical rate being around 7-10%. Most recently, Savage went to this type of fee utilizing 7 1/2%. If we were to go to a fee of 7 1/2% for subdivisions, the revenue for 1991 would have been increased by $30, 850 or enough to fund the proposed new Engineering Technician position entirely. Because the workloads of the Engineering Department are driven by development pressures and construction activity, it would seem appropriate to fund this position by increased development fees. 3 . Assistant City Engineer/Civil Engineer position. It is recommended that a Civil Engineer graduate be hired initially to fill this position with the intent to promote to Assistant City Engineer in 3-5 years. There are several reasons for this: o The starting salary could be less. o This person could be more easily trained to Shakopee' s standards. o This person would stay in Shakopee for a longer period of time before moving on. Based on those statements and assumptions, the cost of this proposed position is as follows: Salary - $35, 000 Benefits - 9 , 000 (25%) Total - $44 , 000 Justification: The demands of the Public Works Division and increased development has placed too great a workload on my position. Some type of assistance is sorely needed in managing my 4 departments, 17 employees, 1 million dollar total operating budget and millions annually in capital projects, both private subdivisions and City projects. Especially in the Engineering side of the department. Page 3 Again, with the department being 60-80% funded by project revenues, the net impact of this position would only be $9, 000 - 18, 0000 annually on the budget. The use of outside consultants will need to be increased without this position, in order to complete feasibility reports, design, prepare plans, etc. necessary to maintain a sound infrastructure. Over the last 4 years the amount of money spent on outside consultants has averaged $373 , 000 annually, although it has been decreasing the last 2 years. This trend will probably reverse itself without additional personnel. SUMMARY Based on the above discussion, I feel that all 3 positions requested are justified and should be budgeted. If I were to prioritize them in order of need, it would be as follows: 1. Upgrade Secretary to full time status. 2 . Add Asst. City Engineer/Civil Engineer. 3 . Add Engineering Technician. I / 35' CONSENT There are not anticipated "budget versus actual expenditure" problems within division totals apparent at this point (3/93) for the 1993 budget. Attached is a print out showing the budget status as of 04/1/93 for 1993 based on data entered as of that date. Not included in the attached bill list but included in the total amount of bills shown on the agenda are the below listed subsistence reimbursements for employees. 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X X i H H o H 0 CTI l v M hi 0 tt7 t=] 77) P:1v z d zv '4 H H d ro N r .0 W N -CO -CO -CO {A A -Co VI H <A O. <A .D CO N H O. H v+ .4 O •• • -CO • -CO -CO -CO -CO -CO • - N.) W N -J -4 O. 0 -4 4) N W N.) l.) H O\ UI co N .O O. F' H 0 0 W 0 N W CO N Lr1 O V3 N Vt H O lJt CO W .D 00 -4 0 v, r .0 0 v+ CO 'J r 01 Vt 0 O. W 0 .O O. 0 O. -! -4 0 N A 'b w 00 CD r CONSENT l5 7-- TO: TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: FMG TIF Administrative Expense Reimbursement DATE: March 31, 1993 Introduction The FMG TIF plan allows for payment of administrative expenses. Background The FMG TIF plan allows for payment of administrative expenses. Previous Council action reserved $45,000 for administrative expenses. See attached memo. Authorization for the actual transfer of the $45,000 from the FMG TIF Capital Projects Fund to the HRA fund was not given previously and therefore is requested now. Action Requested Move to approve of the transfer of $45,000 from the FMG TIF Capital Projects Fund to the HRA Fund for administrative expenses. • CCb .. `.. '_. 4 J u TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: FMG Tax Increment Reimbursement DATE: December 7, 1992 Introduction The city has received the first significant TIF settlement for the FMG district. Council approval of the disbursement is requested. Background Attachment A is an excerpt of the TIF financing plan for FMG. Please notice that Section 5.3 that "The City shall be required to pay Tax Increment to the Developer pursuant to Section 5.2 only if: (1) the Developer has furnished to the City satisfactory documentation showing that it has paid Public Costs of the Redevelopment Project in such amount. . . ". Attachment B is a previous memo on costs submitted by the developer for reimbursement. My basis for classifying documentation as satisfactory for a Council recommendation is comparing to what the city had to supply for documentation to trustees for reimbursement when the city built the improvements for the KMart and track projects. At this point, it may be a case where the documented costs exceed the amount of increment that will be available under the plan. This is not an immediate issue since the documented costs exceed the amount of available increment for 1992. The amount if increment received from the county in the tax settlement for 1992 is $222,242. The cash available in the fund, less $45,000 if it is kept for administrative expenses and less $42,325 for the ISD 720 referendum leaves $125,566 for disbursement to FMG. Action Requested Move to direct the payment of $125,566 to FMG for tax increment reimbursement under the terms of the tax increment financing plan. taxinc\fmgpay fA MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: 1993 Board of Review - Appoihtments DATE: March 31, 1993 INTRODUCTION AND BACKGROUND: The 1993 Board of Review is set for Tuesday, May 11th, 1993 at 7: 00 p.m. It is appropriate that additional appointments to the Board of Review be made at this time. In response to a number of advertisements in the local newspaper, only one application has been received for appointment to the Board of Review and that was from Mr. Eldon Reinke. Mr. Eldon Reinke was appointed in January when other appointments were made. The Board of Review has consisted of five members since City Council established a separate Board. It has been made up of three citizens and two councilmembers. I have spoken, by telephone, with Mr. Richard Marks and Mr. Steve Clay and both have indicated that they would be available to serve again this year. Mr. Marks reminded me that he is a resident of Jackson Township and that he is interested in serving on the Board of Review only if there are insufficient residents available to serve from the City of Shakopee. ALTERNATIVES: [Mr. Reinke already appointed] 1] Appointment of Mr. Marks and Mr. Clay plus two councilmembers = 5 member board. 2] Mr. Reinke plus two councilmembers = 3 member board. 3] Appointment of Mr. Clay or Mr. Marks and one councilmember = 3 member board. 4] Other RECOMMENDATION: Staff recommends alternative #1. The Board has functioned well thus far with three citizens and two councilmembers. REQUESTED ACTION: 1] Offer Resolution No. 3775, A Resolution Appointing Individuals To The 1993 Board of Review, and move its adoption. 2] Decide on the two councilmembers who will be on the 1993 Board of Review. RESOLUTION NO. 3775 A RESOLUTION APPOINTING INDIVIDUALS TO THE 1993 BOARD OF REVIEW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Steve Clay and Richard Marks are hereby appointed to serve on the Board of Review for 1993 . Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 6th day of April, 1993 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Metropolitan Discussion Paper/Opinions for Change DATE: March 29, 1993 As requested by the City Council I am submitting to you a rough draft of comments for a City of Shakopee position paper on the aforementioned Metropolitan Council Publication. Comments from individuals and organizations are due by Wednesday, April 14th and will therefore have to be submitted to the Metropolitan Council by Monday, April 12th. Please review the attached draft and be prepared to discuss your recommended changes on this at the City Council meeting of April 6th. If you have any questions this please do not hesitate to contact me . This item is being sent out early so that Councilmembers will have adequate time to review and comment on the proposed draft . POSITION PAPER OF THE SHAKOPEE CITY COUNCIL ON THE METROPOLITAN COUNCIL DISCUSSION PAPER OPTIONS FOR CHANGE March 23 , 1993 The Shakopee City Council is in favor of sound local and regional planning to guide the growth of the region in order to provide for the efficient and effective delivery of services to City residents at levels determined by their local elected representatives . Furthermore, the Shakopee City Council believes that local governmental officials, working in conjunction with their constituents, should be given the latitude to determine how to best enhance the local tax base and provide for the employment and housing needs of residents. The Shakopee City Council favors parts of option 1 (responding to market forces) over option 2 (shaping the region) . However, the City Council is somewhat troubled by the way in which option 1 alternatives propose to deal with regional issues. The City Council has serious misgivings about programs and regulations which interfere with the market process in such a way as to disrupt supply/demand relationships such an extent that land costs will escalate to the detriment of both low and moderate income residents and area businesses . Several businesses have left the City of Shakopee in the past few years, at least partially as a result of the economic and regulatory environments existing in the State of Minnesota. Continued intrusion in to the operation of the market coupled with additional regulations will potentially threaten the economic base of not only Shakopee but of the seven county metro area. Following are additional comments on the "Opinions for Change" discussion paper. These comments do not represent a comprehensive response to all of the major sections of the paper, but only those which will potentially impact the City of Shakopee. Option 2 : "Shaping the Region" This option does not state specifically how or to what extent in the regions pattern of development should become more compact and efficient than the one current market trends have produced, however the Shakopee City Council would be opposed to doing this through additional regional controls on development . Giving the Metropolitan Council authority to manage and regulate activities is an unwanted and unnecessary intrusion into local governmental operations and in the operations of private businesses . The establishment of certification requirements which new businesses would have to meet before they could be built is not acceptable . The Metropolitan Council should focus more of it' s energies on providing beneficial technical assistance to those smaller communities and operating agencies which do not have the budgets nor the expertise to comply with the labyrinth of metropolitan regulations and mandates currently in existence. The Shakopee City Council has no problem with the Metropolitan Council distributing funds for programs serving elderly people. Likewise the Council supports the creation of forums for sharing ideas, provided that the forums are conducted in a meaningful manner and allow for the input of all interested groups . Meaningful dialogue would include effective communication between various governmental entities and people in the region. Largely one way communications processes wherein Metropolitan Council members or staff disseminate information while limiting the amount of feed back is not desirable. The example of the Metropolitan Council taking a active role in solving problems cooperatively (for example, a regional trunk radio system) is vigorously opposed by the Shakopee City Council . In this particular example a problem currently does not exist in Scott County however a very expensive solution is being promoted. Issue : Strengthening the Social and Economic Health of Older Areas The Shakopee City Council does not disagree with giving more aid and investment incentives to older areas while allowing growth to happen as it has in the past where the market is strongest, however the source of that aid to older areas should be identified. If the source of aid is a reduction of either local governmental aid or the tax base of growing areas this would be opposed by the Shakopee City Council . Option 2 of this issue discusses directing development so that all areas provide services and housing for people of all incomes and to slow development in growing suburbs. Shakopee currently provides housing for most income levels, however it is naive to believe that persons of extremely low income can afford any sort of suitable housing without a fairly significant subsidy. The Shakopee Council is opposed to the imposition of tight restrictions on expanding the regions urban service area, or allowing that expansion only when it promotes the goal of balanced communities with a full range of housing jobs and services. Issue : Designing a Regional Economic Strategy This section indicates there may be a need for the Twin Cities area to create and carry out a regional strategy for economic development/redevelopment and that without a regional plan or approach cities in the region often compete against each other to attract development and redevelopment . In certain instances this is true, however in many instances growing companies need additional space and facilities which can not be accommodated at their current locations . Does this mean that if a business in community A wanted to relocate to community D the Metropolitan Council would attempt to prevent this business relocation even though community A could not physically accommodate the space needs of the business? If this is true the Shakopee City Council is in opposition to this strategy. Option 2 of this issue discusses the managing and regulating of activities by the Metropolitan Council . The Shakopee City Council is opposed to this level of control being exerted by the Metropolitan Council . As an example, the reduction of unhealthy competition among the regions cities for economic development puts the Metropolitan Council in position of defining what constitutes unhealthy competition. The Metropolitan Council should not be defining/regulating unhealthy competition. Insuring that the region has vital services not traditionally within the scope of authority of regional government . Local governments should continue to provide vital services . Issue : Respecting the Environment Option 1 discusses using local plans to give guidance to private markets to reduce environmental harm. At the present time there is a whole host of other regulatory agencies providing direction and working towards the preservation of the environment . Private developers currently must do more than just taking guidance from those plans - these requirements compel developers to do certain things and prohibit them from doing other things . The Council' s role of reviewing programs and plans of other governmental units is troubling if this review becomes, in essence, micromanagement of local governmental operations . This would result in delay and additional cost in the development process? The Shakopee City Council is totally opposed to option 2 "the provision of strong direction from the regional level to lead the private market about how and where it' s appropriate to build. " First of all we don' t believe that the Metropolitan Council has the capability to lead the private market . The imposition of regulations will not create development . The Shakopee City Council is not insensitive to environmental needs however they are opposed to the Metropolitan Council regulating virtually all aspects of local development, including the management of steep slope and bluff development . Issue : Investing in Public Facilities The Shakopee City Council is in favor of the expansion of sewage treatment plants and extending regional sewer lines to support areas where growth is forecasted to occur. Likewise, the Council is in favor of remedying infiltration and inflow problems in the regional sewer system and local sewer systems . How will the deficiencies be remedied and how will the needed improvements be financed? The Shakopee City Council is opposed to option 2 of using the sewer system as a tool to further shape the regions development patterns . It would appear that the Metropolitan Council is now functioning in this role by delimiting the Metropolitan Urban Service area boundary. The City Council is opposed to using a sewer system to "balance" growth in the region if it means placing a moratorium on development in the southern, southwestern or western suburban areas while attempting to stimulate development in the central northern and northeastern areas . The market should decide where development should occur, not the Metropolitan Council . Airports The Metropolitan Council should work toward attempting to provide an airport system that will meet the current and future needs of the entire metropolitan area. If the International Airport is to be relocated, measures should be taken to protect the land around the airport and not allow the intrusion of incompatible development . These comments reflect the position of the City Council of the City of Shakopee on the "options for change" discussion paper. The City Council respectfully request that they be given the opportunity to comment on additional discussion papers as they are drafted. 13M MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Request to Purchase Property DATE: April 2, 1993 INTRODUCTION: On April 1, 1993 staff received a correspondence from Mr. Rod Krass representing Dangerfields Restaurant . Mr. Krass is requesting that the City consider selling approximately 1, 342 sq. ft . of park property to Dangerfields Restaurant . BACKGROUND: Dangerfields Restaurant is interested in constructing a deck on the east side of their building. They are aware that this will require a conditional use permit . In order to construct the deck as proposed, it would be necessary for Dangerfields Restaurant to either obtain a variance from the side yard setback or acquire a small strip of land from the City. Staff has researched whether or not the City owns the property to the east . We have located the document that conveyed approximately 205 acres of property east of Dangerfields Restaurant to the City of Shakopee. The property was conveyed with a quick claim deed. The subject property proposed for acquisition is not actively being utilized for park purposes. Staff would classify the use as a nature park. Staff would like to determine if City Council has any interest in selling the strip of property to Dangerfields Restaurant prior to any additional staff time . I have informed Mr. Krass that if the City were to proceed with a land sale as requested that we would expect that Dangerfields reimburse the City for all costs involved in said land transfer including but not limited to survey work, title preparation, purchase agreement, etc . Staff would concur with Mr. Krass that it would seem a bit onerous to obtain an appraisal for a piece of property this small . Last year MnDOT purchased from the City of Shakopee a portion of property along the Minnesota River east of the recreation building that is comparable to the property in question. MnDOT' s acquisition price was $1 . 10 per square foot . This could serve as a basis for negotations . Prior to spending any additional staff time on this matter, staff would simply like to ascertain whether or not Council has any interest in selling a portion of a park property to Dangerfields to accommodate deck construction. ALTERNATIVES: 1 . Support the sale of park property to Dangerfields Restaurant to accommodate their deck expansion. 2 . Do not support the sale of park property to Dangerfields Restaurant for deck expansion. 3 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends alternative #1 . ACTION REQUESTED: Move to support the sale of a strip of land 34 feet long and 13 feet wide to Dangerfields Restaurant to accommodate the construction of a deck on their building. Phillip R.Krass'# law offices Orlin Q Te Slaa Dennis L.Monroe Patricia M.Weller Barry K.Meyer Kathryn E.Sherwood Mark J.Moxness xRAS v Timothy F.Moynihan James B.Croft n \/1O\ ROE Greg D.Johnson CPA chartered Kaye S.Geistfeld CPA March 30, 1993 VIA FACSIMILE 445-6718 Mr. Dennis Kraft City of Shakopee 129 South Holmes Street Shakopee, MN 55379 Re: Dangerfield' s Our File No. 8502-1 Dear Dennis : We have been working with your planning staff with respect to a proposed deck on the east side of Dangerfield' s restaurant. I enclose a copy of a survey as the property now exists and a copy of the proposed addition which is, of course, drawn on a larger scale. The proposed addition is 1, 342 .25 square feet. In conjunction with this, we are proposing a walkway along the north side of the building for customers simply to view the pond and the wildlife. The DNR has approved this project and informed us that we need make no further application to them but simply need to work with the City in providing such information and obtaining such permits as are required. It is our understanding that we will require a conditional use permit for this deck since it is in the flood fringe area. We will be submitting the application and information necessary for the conditional use by the April 12th deadline in order to be heard at the May 6th planning commission meeting. In addition to the conditional use permit, we will be requesting a variance for the parking requirements of the ordinance. The basis for our variance will be the fact that we do have 130 parking stalls, we have made arrangements for off-site parking for all of our staff, and the summer time frame during which the deck will be used is historically our slowest time. We generally have one-third fewer guests in the summer than we do in the fall or the winter. We would like to have the variance issue heard in conjunction with the conditional use permit. The third issue we would like to broach with the City is the possibility of purchasing some property from the City to accommodate the construction of the deck, as well as the five foot side yard set-back requirement of the City. We are proposing to purchase a strip of land 34 feet from north to south, and 13 feet Southpoint Center.Suite 1100. 1650 West 82nd Street.BI(omington.Minnesota 55431-1447 Telephone:(612)885-5999 FAX(612)885-5969 'Certified Civil Thal Specialist *Also Admitted in Wisoonsln xAiso Admitted in California +Also Admitted in South Dakota Mr. Dennis Kraft March 30, 1993 Page -2- from east to west from the City of Shakopee. That is a total of 442 square feet. If the City Council is willing to accommodate us in this manner, we are prepared to enter into an agreement now to buy that square footage at whatever rate your appraisal shows the value of the land to be. Since the amount of property is rather minimal, you may well choose simply to obtain some telephone estimates of the value of the property so that you don' t end up spending as much on an appraisal as the land is worth. It is our hope to accomplish everything we need done by the May 6th planning commission meeting so that we could pick up a building permit by the 13th of May. The construction will take approximately two and one half weeks and we would like to open the deck on Memorial Day weekend. Thank you for your consideration of all of this and I hope to hear from you very soon. Thank you. Very tr y your: , & MO "of CHARTERED ss ill FR. Krass A' . -rndy at Law PRK/bmp Enclosures cc : Dangerfield' s Sunde Land Surveying, Inc. ..... •`W� {..6s•N.( �.. -•_- 1�' ``��i-s73 ... .ter.. 4IN r; inY fi . . `— 10.1 DR1�G6QPIEuS to 0 Ci ,, RESTruARAaJT of 2 " ;'~ 1 Store( B�.o A-V 1000 S E M ' w • C i� 29.6 -�U It p 1►1 G /T to �� tea a•e Ic.5_ d n.. ....4.,...:-.4125�9Q �9A 52.5 J ` O j 7:1213' sf` J / O 1 r � 0 L_.__ i -t1K9 ._ - I ' Z --i - .„-- g , O c a. 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CONSENT pi() RESOLUTION NO. 3773 A RESOLUTION OF APPRECIATION TO GEORGE BREEGGEMANN WHEREAS, George Breeggemann entered City employment in October of 1966 as a Volunteer Firefighter; and WHEREAS, George Breeggemann has served as 2nd Assistant Fire Chief and Training Officer for the Shakopee Fire Department; and WHEREAS, George Breeggemann has on numerous occasions responded to fire calls and emergencies; and WHEREAS, George Breeggemann often times placed his life in jeopardy in an attempt to protect and save the lives, personal property and belongings of Shakopee residents and the residents of nearby communities; and WHEREAS, George Breeggemann has diligently fulfilled and performed valuable service to the City of Shakopee and its residents for the past 26 years. NOW, THEREFORE, BE IT RESOLVED, that the Shakopee City Council on behalf of all the residents of the City of Shakopee and on its own behalf hereby publicly expresses the deep gratitude and appreciation of all to George Breeggemann for his years of dedicated service. Adopted in Regular Session this 6th day of April, 1993. Mayor of the City of Shakopee SEAL City Clerk MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: McKenna Road DATE: March 29, 1993 INTRODUCTION: Attached is Resolution No. 3774, receiving a report and calling for a public hearing on street improvements to McKenna Road. BACKGROUND: The City Council previously ordered the preparation of a feasibility report on improvements to McKenna Road by Resolution No. 3774. This project was requested by the Mdewakanton Sioux Community (M.S.C.) as a result of the proposed Community Center. The M.S.C. has proposed to fund a portion of this project, but a more refined cost estimate was desired before the final cost participation by the M.S.C. was determined. The feasibility report has been completed and is attached for City Council review. The report indicates that estimated project costs to pave McKenna Road would be approximately $240,000. Staff has conveyed this estimate to the M.S.C. The report indicates that there are three sources of funding for this project: M.S.C. Contribution, State Aid Funds and Special Assessments. If any portion of the project is assessed, a public hearing is required per Minnesota Statutes 429. Attached is Resolution No. 3774, which receives the report and calls for a public hearing on the proposed improvements. The resolution sets the date for the public hearing for May 4, 1993 at 7:30 P.M. ALTERNATIVES: 1. Adopt Resolution No. 3774 which sets a public hearing on this project. 2. Determine that this project should be funded 100% by M.S.C. contributions and State Aid Funds (no assessments) and therefore no public hearing is needed and Resolution No. _ should be denied. 3. Table Resolution No. 3774. RECOMMENDATION: Staff recommends Alternative No. 1. The current Special Assessment Policy allows for assessments on upgrading rural gravel roads and the feasibility report recommends utilizing some amount of assessments. The Council may wish to provide staff additional direction on the exact amount of assessments desired. ACTION REQUESTED: Offer Resolution No. 3774, A Resolution Receiving a Report and Calling a Hearing on an Improvement to McKenna Road, Between County Road 16 to the South Corporate Limits, Project No. 1993-8 and move its adoption. DEH/pmp MEM3774 RESOLUTION NO. 3774 A Resolution Receiving A Report And Calling A Hearing On An Improvement To Mckenna Road, Between County Road 16 And The South Corporate Limits WHEREAS, the City Council ordered a report on February 16, 1993 and the reprort has been prepared by the City Engineer,with reference to the improvements of the McKenna Road by pavement and this report was received by the Council on April 6, 1993. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of McKenna Road by paving in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$236,726.88. 2. A public hearing shall be held on such proposed improvements on the 4th day of May, 1993, at 7:30 P.M. or thereafter, in the Council Chambers of City Hall, at 129 S. Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1993-8 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney FEASIBILITY REPORT FOR IMPROVEMENT OF MCKENNA ROAD FROM COUNTY ROAD 16 TO THE _ SOUTH CORPORATE LIMITS CITY OF SHAKOPEE, MINNESOTA I hereby certify that this plan, specification,or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Date 3 /, '-3 Registration No. 19133. MARCH 1993 TABLE OF CONTENTS DESCRIPTION PAGE NO. Introduction 1 Study Area Land Use 1 Design Alternatives 2 Proposed Improvements 2 Estimated Costs 2 Funding Sources and Special Assessments 2 - 3 Summary & Conclusions 3 Appendix INTRODUCTION The City Council of the City of Shakopee ordered the preparation of a Feasibility Report on February 16, 1993 for the improvement of McKenna Road from County Road 16 to the South Corporate Limits of Shakopee. The feasibility report was initiated by a request from the Mdewakanton Sioux Community for the City to upgrade McKenna Road under a cost sharing agreement with the community. BACKGROUND The segment of McKenna Road under study is a Municipal State Aid Street (MSAS Control Section 166-113) conforming neither to State Aid Standards or Roadway Standards for the City of Shakopee . The roadway in its existing condition consists of a 34 foot traveled roadway with a very minimal graveled surface . The subgrade material consists of poorly graded sand loam material . (See attached soils report) exhibiting low cohesive characteristics . The soil borings indicate the existing gravel base is 1-2 inches thick. There are no existing drainage facilities for the inplace roadway except for earthened berms and shallow, non-continuous ditches . The study area does have a natural drainage outlet . Since there are no adequate roadway ditches to contain and convey runoff away from the embankment, these existing conditions are considered inadequate and damaging to the roadway, particularly in the spring. There exists a power line along the west side of the roadway located approximately 11 feet from the traveled roadway, which must be relocated. The pole line is owned by Shakopee Public Utilities. There are no existent sanitary sewer or water facilities along the study area. The subject road is located outside the current Metropolitan Urban Services Area (MUSA) . STUDY AREA LAND USE The properties located within the study area adjacent to McKenna Road are zoned agricultural . 1 DESIGN ALTERNATIVES Since McKenna Road is a MSAS, its design must be in conformance with State Aid Standards . Alternative design standards allow for either a rural section with ditches or an urban section with curb and gutter. This report is not considering the urban section alternative and is recommending a rural section for the following reasons : 1. Current land use is predominantly agricultural . 2 . On street parking is not needed. 3 . Urban design storm sewer costs would be prohibitive . PROPOSED IMPROVEMENTS The proposed improvements consist of a 9 ton, 36 foot wide, rural section with bituminous surfacing. Boulevards would be seeded and roadside ditches would be constructed for improved drainage . ESTIMATED COSTS The estimated costs of the proposed improvements are detailed in the Appendix and summarized as follows: Street Construction $172, 165 . 00 10% Contingency cost $ 17, 216 . 50 Subtotal $189, 381 . 50 25% Engr. , Legal, Admin. Fees $ 47, 345 . 38 ESTIMATED TOTAL PROJECT COST $236, 726. 88 FUNDING SOURCES AND SPECIAL ASSESSMENTS There are 3 sources of funding for this project . First, since this is a MSA street, 100% of the project costs will be eligible for State Aid funding. Secondly, the Mdewakanton Sioux Community (M.S.C. ) has proposed to fund a portion of this project due to the construction of a Community Center which will generate a significant amount of traffic, necessitating the upgrading of this road by paving. Initially, the M.S .C. proposed to fund 60% of this project, but the 2 final cost sharing agreement is still under discussion by the City Council . Thirdly, the current Special Assessment Policy as adopted by the City Council in January, 1993 allows for the use of special assessments to fund the upgrading of rural gravel roads . The policy states that the new improvements may be assessed but not the existing gravel road replacement, as stated in Section X - (A) - 4b: "Only those items added to rural gravel roads by upgrading (i.e. pavement, curb and gutter, etc . ) will be assessed 100%, but not the costs to replace the existing gravel roadbed. The City Council may elect to revise the assessable areas to establish additional assessment credits due to the large landowners abutting rural gravel roads or for rural collector roads that have little or no direct driveway accesses to it . " Utilizing the Special Assessment Policy verbatim would result in total assessment of approximately $99, 000 . 00 . The assessment rate would be approximately $10 . 02 per foot . On past State Aid Projects, the special assessments received would reimburse either the City' s State Aid Fund or the Capital Improvement Fund for use in the continuing street construction program. This report recommends utilizing a combination of all three of those funding sources as follows : 1 . Accept the full cost sharing proposal from the M. S.C. 2 . Assess the full amount as called for in the special Assessment Policy or assess only the remainder of the project costs not funded by M.S.C. 3 . Obtain all eligible State Aid costs to be used for reimbursing the State Aid Account or the Capital Improvement Fund. SUMMARY AND CONCLUSIONS This report concludes that the proposed improvements are feasible and should be constructed as recommended. 3 APPENDIX PAGE NO. Site Map 1 Cost Estimate 2 Assessment Roll 3 Soils Report ==-------------------------------------------------- --- -- --- NATE ---t-------------------------------------------------------- 1� po jir LO A T ......v-A-p-- DEAN LAKE MONTECITO _ DR. 27-915005-0 — 9a3FT 15 S6S7 27-915001-1 27-915001>1„ 3590FT G" 1986FT 27-915003-0 z z f 1 621 FT 27-922004-0 1325FT 27-922003-0 360FF an,UMITS Orr LIMITS END EXISTING -—-—-—- PAVEMENT SHAKOPEE MDWEDAKTON SOUIX COMMUNITY 1320FT 1320FT - I' L2 2 --------J -- ann UI —i --- - 1 I PRELIMINARY COST ESTIMATE MCKENNA ROAD ROADWAY ITEM CONTRACT UNIT NO. ITEM UNIT QUANTITY PRICE TOTAL 1 Common Excavation C.Y. 13000 $2.00 $26,000.00 2 Subgrade Excavation C.Y. 500 $2.00 $1,000.00 3 Class 5 Aggregate (9") TONS 9300 56.25 $58,125.00 4 Class 2 Shouldering (4") TONS 1400 $6.50 $9,100.00 5 2" 2331 Base TONS 1720 S20.00 $34,400.00 6 2" 2341 Wear TONS 1720 $22.00 $37,840.00 7 Seeding ACRE 4 $800.00 $3,200.00 8 24" RCP With Apron L.S. 1 $2,500.00 $2,500.00 Estimated Roadway Cost $172,165.00 Plus 10% Contingency $17,216.50 Subtotal $189,381.50 Plus 25% Engr./Admin. $47,345.38 TOTAL EST. ROADWAY COSTS $236,726.88 2 ES TIMA TED MCKENNA ROAD ASSESSMENT ROLL 1 LEGAL FRONT PID # OWNER I DESCRIPTION FOOT ;ASSESSMENT 27-915001-1 Idella Shutrop 15 115 22 123.10 4255.00 $42,641 .53 5765 Eagle Creek Blvd. N 1/2 NE 1/4 SW 1/4 Shakopee, MN 55379 W 1/2 SE 1/4 & Lot #3 S of CR #16 1986.00 $19,902.72 _ 27-915003-0 Metropolitan Waste Control 15 115 22 60 230 E. 5th Street S 3/4 of E 1/2 SW St. Paul, MN 55101 1/4 — 27-915005-0 Metropolitan Waste Control 15 115 22 93.57 983.00 $9,851 .15 230 E. 5th Street P/O Govt Lot 4 Lying St. Paul, MN 55101 S of Rd 37.48A, P/O Govt Lot 5 Lying S sof Rd 16.09 A, SW _ 1/4 NW 1/4 40A • 27-922003-0 Shakopee Mdewakanton Sioux 22 115 22 1325.00 $13,278.50 Community W 1/2 of NE 1/4 Ex N 12330 Sioux Trail N.W. 18 1/2' for Road Prior Lake, MN 55372 '27-922004-0,Metropolitan Waste Control 22 115 22 36.01 980.00 $9,821 .08 230 E. 5th Street NE 1/4 NW 1/4 Ex St. Paul, MN 55101 3.99 A 27-922005-OWilliam & Edna Whipps 22 115 22 3.99 349.75 $3,505.02 2292 McKenna Road P/O NE 1/4, NW 1/4 _ Shakopee, MN 55379 Corn 621 .16 S of NE Cor, S 349.75, NW 501 .2, NW 326, NE 526.17 to Beg 9878.75 $99,000.00 COST PER FRONT FOOT = $10.02 3 Geotechnical Services ALLIED TEST DRILLING COMPANY A D Commercial, Residential 4000 Beau D'Rue Drive, Eagan, MN 55122 (612)452-6913 Municipal, DHUD SUBSURFACE SOIL EXPLORATION FOR McKENNA ROAD / C.S.A.H. 21 BETWEEN EAGLE CREEK BLVD AND THE SHAKOPEE CITY BORDER CITY OF SHAKOPEE, SCOTT COUNTY, MINNESOTA Allied Project: 93016 INTRODUCTION This report presents the results of our subgrade soil exploration performed by our firm for the improvements to McKenna Road, in the City of Shakopee, Scott County, Minnesota. This work was requested and authorized by Mr Ray Ruuska of the City of Shakopee. Eleven soil borings were drilled in the roadway to establish soil profiles , water table levels, and other information. These borings were put down on the existing roadway approximately 500 feet apart. From these borings, samples were submitted to Instant _ Testing Company ( ITCO) for gradation analysis and liquid limit and plastic limit tests. From this data recommendations were then developed regarding support for the proposed pavement. At the time our field work the roadway consisted of a sand and gravel surfacing and a sandy loam with gravel base . It is our understanding that the roadway is to be improved and surfaced with bituminous pavement to provide for relatively light traffic loads . McKenna Road / C.S.A.H. 21 Page 2 Shakopee, Minn Allied Project No 93016 TEST LOCATIONS AND ELEVATIONS The test locations were selected by Allied Test Drilling Company in an attempt to obtain soil samples representative of the existing roadway. Refer to the attached diagram showing the boring locations. The borings were referenced to the existing ground surface at the time of drilling. FIELD INVESTIGATION The borings were drilled with a Power Flight Auger (FA) , ASTM D1452, "Soil Investigation and Sampling by Auger Borings. " Refer to the appendix for a description of this drilling method. Also contained in the appendix are descriptions of methods of soil classification and groundwater measurement. In addition to the Mn/DOT tri-axial chart method, soils at critical points, in areas likely to lie immediately below pavements , or used for borrow, were further classified according to AASHTO M145 , "Classification of Soils for Highway Construction Purposes" . These classifications are _ in the zones of most likely pavement influence. This classification system is also illustrated in the attachment. SOIL BORING RESULTS • Attached are logs for each of the boring locations together with a key explaining terms and entries. The depth of individual layers of soil may vary somewhat from those indicated on the logs _ due to the inexact nature of auger sampling and the occurrence of transitions between the soil layers . In general , the borings indicated that the roadway has been constructed with mainly a dark brown, fine grained, slightly plastic , sandy loam, as subgrade material , with somewhat more sandy _ McKenna Road / C.S.A.H. 21 Page 3 Shakopee, Minn - Allied Project No 93016 loam material noted below. In the southern borings a clay was noted at the bottom of the boring. This clay material is deep enough not to effect the design of the road. In general , the borings indicate that sandy loam soils are the predominate soil types at the depths of most influence for roadway design. Attached are reports from ITCO indicating gradation and liquid and plastic limit determinations of the soil taken from the following locations : Boring Sample Visual Soil AASHTO No. Depth Classification Soil Class R-VALUE 1 2" to 21' Slightly Plastic A-1-b to 30 Sandy Loam A-2-4 5 1" to 4 ' Slightly Plastic A-2-4 30 Sandy Loam The determination of the stabilimeter R-values is based on the AASHTO soil classifications , as well as the gradation and Atterberg limits of the soils. These values can be used with confidence in the pavement design. The borings were put down on March 9 , 1993 , and water levels read the same day. The holes were then immediately backfilled. Ground water was not encountered in any of the borings. This was evidenced by a lack of standing water in the bore hole and no high or wet cave-in of the boreholes. Recovered soil samples were of - normal moisture content based on visual observations. CONCLUSIONS AND RECOMMENDATIONS The following conclusions and recommendations are based upon interpreted results of boring logs and test data. Because the borings represent a small portion of the site in relation to the proposed area of work, ongoing review of construction should be McKenna Road / C.S.A.H. 21 Page 4 Shakopee, Minn Allied Project No 93016 carried out. Actual excavations may reveal subsurface soils of a different nature than those observed in the test holes. In which case the we should be contacted and provided the opportunity to revise the recommendations as appropriate. The predominate soil types influencing the pavement design are slightly plastic sandy loam soils. These soils classify as AASHTO A-2-4 soils. Based on the soil tests , and visual classifications , a design R-value of 30 would be appropriate for these soils . The soil sample from Boring No 1 was classified as an AASHTO A-1-b soil . However, this sample was a very close to AASHTO A-2-4 with respect to the criteria and should be considered as an AASHTO A-2-4 for design purposes . In using the R-value method for pavement design, it is essential that the subgrade be constructed of uniform soil and compacted at a moisture content and to a density in accordance with MN/DOT spec. 2105 and be capable of passing test rolling. The minimum gravel equivalency for a light 7 ton design, using an R-value of 30 would be 10 inches . Since the design capacity of the road is not known, design of the pavement section should be performed once this information becomes available. STANDARD OF CARE We have prepared this report in accordance with generally accepted soils engineering• practices . Because the borings represent only a small portion of the total site , and for other reasons , we cannot warrant that the borings are necessarily representative of the entire site but only of the boring locations at the time of _ investigation. No warranty of the site is made or implied. Groundwater levels should be expected to vary both seasonally and annually depending rainfall and runoff conditions. The groundwater checks are indicative of the conditions at the time of McKenna Road / C. S .A.H. 21 Page 5 Shakopee, Minn Allied Project No 93016 the field work only. Predictions of future groundwater levels are beyond the scope of this investigation. The scope of this report is limited strictly to establishment of soil profiles together with only those conclusions expressly made . The site investigated is not certified with respect to any requirements such as building codes , local or state ordinances , federal rules and regulations , etc . , which may or may not be applicable . Allied Test Drilling Company has backfilled and compacted all boring holes as well as possible under the existing conditions . However, some continuing settlement may occur if construction does not take place in the near future . The owner should check boring holes and provide additional backfill as required . Samples of soil from the borings will be retained in the office of Allied Test Drilling Company for a period of 90 days from the date of this report . After 30 days , the samples may be discarded unless we are requested to retain them for a longer period. ALLIED TEST DRILLING COMPANY Or Audimowl"."" Keith Willenbring E. I .T. . Mike Roach P. E. I hereby certify that this plan, speci- fication, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. [ -- =h1- Date Registration No. 21169 • • 44. •• • 4. Sta . 1+00 ' • 4.04- `Zk BL v gPEW • BH-10 Sta . 6+00 BH-9 Sta . 11+00 • BH-8 Sta . 16+00 N 0 z BH-7 Sta . 21+00 v BH-6 Sta . 26+00 c 0 N z BH-5 z Sta . 31+00 U BH-4 Sta . 36+00 BH-3 Sta . 41+00 N 1? BH-2 Sta . 46+00 BH-1 Sta . 48+75 SHAKOPEE CITY LIMIT BORING LOCATION DIAGRAM ALLIED TEST DRILLING COMPANY, McKENNA ROAD / C . S . A . H . NO 21 4000 BEAU D'RUE DRIVE CITY OF SHAKOPEE , SCOTT CO , MINN EAGAN, MN 55122 ALLIED PROJECT NO 93016 PROJECT: 93016 McKenna ScottRoad County,SMlnnesota2l LOCATION: Shakopee, LOG OF BORING NO: 1 Sta. 48+75 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN Grade FEET AND CLASSIFICATION 0/TYPE WB VALUE VALUE 2 Class 5 Surfacing // 1 / FA N 1 ANDY LOAM, Plastic, Fine grained, Dark Brown Moist (SC) 2 AASHTO A-1-b to A-2-4, (See ITCO 93016) 2 / FA N 3 SANDY LOAM, Slightly plastic, Trace gravel , Fine to medium 4 grained, Brown, Moist (SM)j 3 / FA 5 CLAY, Brown, Moist to wet (CL) End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 18 • 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 9:30 5' NA 5.0' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 2 Sta. 46+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN Grade FEET AND CLASSIFICATION 0/TYPE WB VALUE VALUE --12" Class 5 Surfacing / 1 / FA N 1 SANDY LOAM, Slightly plastic, Trace gravel , Fine to medium 2 grained, Dark Brown, Moist (SM-SC) 2 / FA N 3 SANDY LOAM, Slightly plastic, Fine to medium grained, Gray 3 / FA N 4 brown, Moist (SM) Yellow Brown in color 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 9:45 5' NA 4. 9' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 3 Sta. 41+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN Grade FEET AND CLASSIFICATION 0/TYPE WB VALUE VALUE --1\2" Class 5 Surfacing / 1 / FA N 1 SANDY LOAM, Slightly plastic, Fine grained, Dark Brown, Moist 2 (SM) 3 Brown 2 / FA N 4 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 • 18 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 10:00 5' NA 5.0' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY No PROJECT: 93016 McKenna Road / C.S.A.H. Noa21 LOCATION: Shakopee, Scott County, LOG OF BORING NO: 4 Sta. 36+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN WB VALUE VALUE Grade FEET AND CLASSIFICATION #/TYPE Ni" Class 5 Surfacing //' 1 / FA N 1 N,CLAY LOAM, Dark Brown to Black „,//2 / FA N SANDY LOAM, Slightly plastic, 2 Fine grained, Trace gravel , Dark brown, Moist (SM) 3 3 / FA N SANDY LOAM, Slightly plastic, 4 Fine grained to coarse silt, Brown, Moist (SM) 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 18 • 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 10: 15 5' NA 4.8' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 5 Sta. 31+00 ELEV DEPTH 1 DESCRIPTION SAMPLE "N" CONE PEN I Grade I FEET I AND CLASSIFICATION #/TYPE WB VALUE VALUE \1" Class 5 Surfacing / 1 / FA N _ 1 SANDY LOAM, Slightly plastic, Trace gravel , Fine grained, Dark 2 Brown, Moist (SM) , AASHTO A-2-4 See ITCO 93017 3 4 Plastic, Very fine grained 2 / FA N 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. — 8 9 10 11 12 13 14 15 16 17 18 19 20 21 WATER LEVEL MEASUREMENTS DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 10:30 5' NA 5.2' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 6 Sta. 26+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN Grade FEET AND CLASSIFICATION #/TYPE WB VALUE VALUE —\2" Class 5 Surfacing 1 / FA N 1 SANDY LOAM, Slightly plastic, Fine grained, Dark Brown, Moist 2 (SC-SM) 3 Brown 2 / FA N 4 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 10:45 5' NA 5.0' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 7 Sta. 21+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN WB VALUE VALUE Grade FEET AND CLASSIFICATION #/TYPE i" Class 5 Surfacing / 1 / FA N 1 SANDY LOAM, Plastic, Fine grained, Trace gravel , Dark Brown 2 Moist (SM) 3 Slightly plastic, with some 2 / FA N 4 gravel , Brown 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 18 • 19 20 21 WATER LEVEL MEASUREMENTS CREW: NJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 11 :00 5' NA 4.7 ' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 8 Sta. 16+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN Grade FEET AND CLASSIFICATION #/TYPE WB VALUE VALUE --\1" Class 5 Surfacing f 1 / FA N _ 1 SANDY LOAM, Slightly plastic, Fine to medium grained, With 2 little gravel , Dark brown, Damp 2 / FA N o moist, (SM) 3 SAND AND GRAVEL, Fine to medium grained, Brown, Moist (SP) 4 5 . , End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 • 10 11 12 13 14 i - 15 16 17 18 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 11 : 15 5' NA 4.7' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 9 Sta. 11+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN Grade FEET AND CLASSIFICATION #/TYPE WB VALUE VALUE --1\1k" Class 5 Surfacing 1 / FA N 1 LOAMY SAND AND GRAVEL, ine to medium grained, Dark Brown, Moist 2 (SP-SM) 3 2 / FA N SAND AND GRAVEL, Well graded, 4 Brown, Moist (SW) 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 11 :30 5' NA 5. 1 ' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 10 Sta. 6+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN Grade FEET AND CLASSIFICATION #/TYPE WB VALUE VALUE Cl ;ass 5 Surfacing 1 / FA N 1 SANDY LOAM, Slightly plastic, Fine grained, With little gravel , 2 Dark Brown, Moist (SM) 3 , SANDY LOAM TO LOAM, Fine grained, 2 / FA N 4 Trace gravel , Brown, Damp to moist, (SM) 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 5' NA 4. 9' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY PROJECT: 93016 McKenna Road / C.S.A.H. No 21 LOCATION: Shakopee, Scott County, Minnesota LOG OF BORING NO: 11 Sta. 1+00 ELEV DEPTH DESCRIPTION SAMPLE "N" CONE PEN Grade FEET AND CLASSIFICATION 0/TYPE WB VALUE VALUE \2" Class 5 Surfacing . ' 1 / FA N 1 SANDY LOAM TO LOAM, Slightly plastic, Fine grained, Dark 2 Brown, Moist (SM) 3 LOAM, Fine grained, Brown, Moist 2 / FA N 4 (SM-ML) 5 End of boring - No Refusal 6 Bore hole immediately backfilled 7 with native cuttings. 8 9 10 11 12 13 14 15 16 17 • 18 • 19 20 21 WATER LEVEL MEASUREMENTS CREW: MJ + KW DATE TIME SAMPLED CASING CAVE-IN WATER 3-9-93 12:00 5' NA 5.0' None METHOD: Flight Auger DATE: Mar 9, 1993 ALLIED TEST DRILLING COMPANY GRADATION T __ INSTANT TESTING COMPANY I 1 4000 BEAU D' RUE DRIVE TEST REPORT _ O EAGAN, MINNESOTA 55122 Phone 454-3544 FOR: THE CITY OF SHAKOPEE C/O ALLIED TEST DRILLING COMPANY ALLIED PROJECT: 93016 SUBMITTED BY : Kieth Willenbring LABORATORY NUMBER: 92258-260 DATE SAMPLED: March 10 , 1993 REPORTED : March 26 , 1993 LIQUID AND PLASTIC LIMIT - GRADATION RESULTS LAB . NO. 93016 93017 SAMPLED FROM: McKenna Rd McKenna Rd BORING NO. & DEPTH B-1 ; 2" - 21 ' B-5 ; 1" - 4 ' SIEVE SIZE PASSING % PASSING 5/8" 100 100 1/2" 92 . 9 96 . 6 3/8" 83 . 3 94 . 3 #4 64 . 3 88 . 5 #10 62 . 5 82 . 7 #20 58 . 3 77 . 0 #40 49 . 7 69 . 3 #80 37 . 3 63 . 3 #200 24 . 1 27 . 6 LIQUID LIMIT 25 non plastic PLASTIC LIMIT 19 non plastic PLASTICITY INDEX 6 non plastic AASHTO SOIL CLASS A-1-b to A-2-4 A-2-4 VISUAL SOIL CLASS Sandy Loam Sandy Loam COPIES TO: Allied Test Drilling Company CHARGE CODE: 3 - #314 , 2 - #308 Signed G. J. Kopacek Professional Engineer - Registration No. 7254 Attachment to a_ Soil Investigation Report ALLIED TEST DRILLING COMPANY CLAY 10090 . O 90 L Oe BO i 0 In 70 0 e 60 CLAY • Os - So 0.6 40 - SILTY CLAY Or SANDY CLAY 30 CLAY LOAM SILTY CLAY LOAM Op SANDY CLAY LOAM \\ \20 . SANDY LOAM, LOAM `a _ . Od '75.y� SILT LCFaa \ 4- stir, ily plastic S S• j` • 1,- ;C -- 00 H C!..4-0 { y Q o —. ,.0 O 0 O O O O O TEXTURAL CLASSIFICIATION OF SOILS - FROM : Mn/DOT Grading S Base Manual Figure B 5-692 .603 Note ; The term "Loam" refers to a particular mixture of sand , silt , and less than 20% clay . Adjectives des— cribe the prdominating material (s) in a loam . Classification of Soils nd soil-Aggregate Mixtures _ Granular Materials Silt-Clay Materials General(lasai(tcatusn 135%or less(sassing 0.075 mm) • (Morn than JS",passing 0.075 mrnl • A-I A-2 A-7 Group Cl.raai6eation A-I-a A-1-b A-3 A-2-4 A-2-S A•2-6 A-2.7 A-4 A-S A-6 A-7-6 Sirs Analysis.Percent passing: • 200 mm INn 101 50 trot. .... .- .. -••. -... •:•• --•- -•.• al min. 0.425 mm(No 40) ... .. 30 mat. mat. ..a a.. -Ma- .... . 0 075 mm INo.200t � 15 ma x. 25 mea. 10 nuc. 35 mai. 35 ma x. 3. true. 35mac. 36 min. 36 min. 36 min. 36 min. Characteristics of Fr.Ctum passing 0 425 mm INO.40) Liquid limit . 40 mac. 41 min. 40 mac. 41 min. 40 max. 41 min. 40 true. 41 min Piasimsits indes 6 m.it. N.P. nuts. 11 min. 11 min. 10 max..P. 10 nuc. 10 r10 max. II min. II min.! Usual Types of Significant Camunurnt MaterialsStonesc frarar grnli, Fine Silty�or Cinycy Gra',el and Sand Silty Soils Clayey Soils 4ir.rsal:nml S:rnd Sint) -- Excellent In Gnesd Fair to Poor Grnrnl Raring as SuhgrnAc • - 1 •Plaauots irides of A-7.5 subgroup n equal to or less than 1.1.minus 70.Ylasncri)index of A.7-P suhgroup is greater than LL minus 70 tap higute 22). From : AASHTO M 145 ALLIED TEST DRILLING COMPANY Attachment to Soils Report METHOD O= INVESTIGATION AUGER BORINGS Allied Test Drilling Company uses a number of varia- tions of methods of investigation by auger borings to de- termine soil profile . Most commonly , the power flight auger (FA) method is employed . Sometimes a hand operated auger (HA) is used. Refer to the main body of the report and to the boring logs for an indication of the method chosen. Requirements for these investigations are outlined in ASTM 0 1452, "Soil Investigation and Sampling by Auger Bor- ings" . In the power flight auger procedure , a 6". diameter solid stem helical flight auger is advanced into the ground by mechanical/hydraulic means and withdrawn at appropriate intervals . Nature of subsurface soil is determined by ob- serving and sampling disturbed material found on the flight auger . Representative samples are retained , sealed , and stored for future testing or reference , if necessary . After cleaning the auger , it is inserted into the bore hole again and the process is repeated until the desired testing depth is accomplished or until refusal (failure to advance the auger due to bedrock , detached boulder , hardpan , etc , ) oc- curs . A log of each boring is kept noting date , depth of changes in strata , description of soil in each major strat- um , groundwater conditions , and other data . The hand operated auger procedure is the same as above , except that the 1" to 3" auger is advanced into the ground by hand means . This type of boring is usually re- served for investigations to a shallow depth in an area fairly inaccessible by machinery . Ja010501Inistrator MEMO TO: Dennis 1 �� FROM: Barry A. Stock, Assistant City Administrator RE: Sale of Tax Forfeited Lands DATE: March 18 , 1993 INTRODUCTION: The City of Shakopee has received a list of tax forfeited lands from the Scott County Deputy Auditor. Minnesota Statutes ke official 282 . 01 requiressalehe City tor requestingconveyancetoaction the property for City of Shakopee for public use. BACKGROUND: Attached is a correspondence received from Mr. Thomas Lannon, Scott County Deputy Auditor regarding the sale of tax forfeited lands within the Shakopee City limits . I have also attached maps indicating the location of the tax forfeited parcels . Upon reviewing the list of parcels, staff does not believe that any of the parcels are suitable for City public purpose . Note, that if the City Council believes that there are parcels of interest in terms of public purpose we have two methods of acquisition: Fee Title or Specified Use . Under the Fee Title method, the City would have to pay the selling price as determined by the County Board plus all administrative fees . Under the Specified Use method, the City would only be subject to the paying the cost of administrative fees. An application form would also have to be completedbhy odhisCity pursued stating thi.ee City ped arpublic is use if the Specified Use me Shown in Attachment #2 is Resolution No. 3765, A Resolution Approving the Sale of Tax Forfeited Parcels Identified by Scott County Within the City of Shakopee. If Council concurs with staff' s opinion that none of the parcels would serve a public purpose, it would be appropriate at this time to offer Resolution No. 3765, and move its adoption. ALTERNATIVES : 1 . Offer Resolution No. 3765, A Resolution Approving the Sale of Tax Forfeited Parcels Identified by Scott County Within the City of Shakopee, and move its adoption. 2 . Identify those parcels that the City wishes to acquire through Fee Title or Specified Use. 3 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: Offer Resolution No. 3765, A Resolution Approving the Sale of Tax Forfeited Parcels Identified by Scott County Within the City of Shakopee, and move its adoption. RESOLUTION NO. 3765 A RESOLUTION APPROVING THE SALE OF TAX FORFEITED PARCELS IDENTIFIED BY SCOTT COUNTY WITHIN THE CITY OF SHAKOPEE WHEREAS, Minnesota Statutes 282 . 01 requires the City of Shakopee to comment on the sale or conveyance of tax forfeited parcels within the City of Shakopee; and WHEREAS, Scott County has provided the City of Shakopee with a list of tax forfeited parcels as shown in Exhibit A; and WHEREAS, the City Council of the City of Shakopee has determined that they have no interest in acquiring any of the parcels identified. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SHAKOPEE, that the City Council of the City of Shakopee approves the sale of the tax forfeited parcels identified in Exhibit A. Adopted in Session of the- Shakopee City Council this day of , 1993 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney THOMAS L . HENNEN SCOTT COUNTY AUDITOR COURTHOUSE - RM 103 428 SOUTH HOLMES SHAKOPEE MINNESOTA 55379 (612)445-7750 February 17, 1993 DENNIS KRAFT SHAKOPEE CITY ADMINISTRATOR 129 EAST FIRST AVENUE SHAKOPEE, MN 55379 Sub; : Sale of tax forfeited lands Dear Dennis: Enclosed herewith arcopies o'#hf the location foted ltheands an dsar i sl s. ts and half section mapsshowing ce The properties classified are in blue and those propertiesas are high-lited in yellow. All properties on both lists have been reviewed parcels dby city staff . The conservation 1 i st is for those that a governmental unit has indicated arnu i nt er e�sttli n .acg,u i ri ingwffor a specific public purpose . As r'eq sale , or request request that you approve the parcel ( s) for conveyance to your city for public use . A certified copy of the city council resolution authorizing any action taken must be sent to the County Auditor . Your city or any governmental authority can acquire the property form either 1 i st by the following methods: 1 . FEE TITLE: _•el l rota prices when determined by payinci the the Coun{y Board, plus all administrative fees. 2. SPECIFIED USE : The cost is only the administrative fees. However , you must complete the application , stat i r,g the intended public use . You have controT of the property as long as it is used for proe perty ertyified must beedeedednback to ot so used p � p the State . If you request conve;.'ance of any parcel under method 2, you Any cl ~ovthe ernmentalaundi tform thatand ha.sreturn indicated an innteroffice . wi 11 Any other '� be sent the request form. If you have any questions please contact me at (412) 496-8168 . Sincerely, /, 1-• Phoma=. T " Lannon _� . Deputy Auditor Enclosure : • •• ' ___*1 ' ._..._....._... • wEBSTE" s .-fill..74t1•11 II! b'_...1. I- tit I \ tt'im.,: A b1BEE T 9 O Li CO" WIII < o . 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Oku. .; _eif- ):. — fl < . i.E , FuaYd; A J I!: ____ CONSENT g y MEMO TO: Dennis R. Kraft, City Admi .strator FROM: Judith S. Cox, City Clerk RE: Application For Premises 'e it - Shakopee VFW DATE: April 2 , 1993 INTRODUCTION AND BACKGROUND: On March 2nd, City Council tabled the application from the VFW for a premises permit for Cheers 2 Ya, at the recommendation of staff. There has already been a premises permit issued at Cheers and staff recommended that the City receive correspondence indicating that the current licensee will be discontinuing selling pull tabs at this location. (See previous memo attached. ) I have received the attached letter from the Shakopee Baseball\Softball Association stating that they have ceased charitable gambling operations at Cheers as well as their two other sites. The application from the VFW does meet the requirements of the city code. The VFW has been providing the city with monthly reports for their other three sites as required by the city code. ALTERNATIVES: 1] Approve 2] Deny 3 ] Take no action, leaving the application on the table RECOMMENDATION: Alternative number 1, approve. ACTION REQUESTED: 1] Remove the application from the Shakopee VFW for a Premises Permit from the table. 2] Offer Resolution No. 3757, Approving A Premises Permit for the Shakopee VFW Post #4046, and move its adoption. 14 March, 1993 MEMO TO: MEMBERS OF SHAKOPEE'S CITY COUNCIL FROM: ART QUINN , PRESIDENT, SHAKOPEE YOUTH BASEBALL\SOFTBALL ASSOCIATION djil.1 As President of the Shakopee Youth Baseball\Softball Association, I also serve as Chairman of the Shakopee Youth Sports Coalition. This memo is to serve notice to the Shakopee City Council that our organization will cease charitable gambling operations immediately at the following sites: CHEER 2 YA DANGERFIELDS CANTERBURY LANES MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Application For Premises Permit - Shakopee VFW DATE: February 26, 1993 INTRODUCTION: The Shakopee VFW Post 4046 has submitted an application for a premises permit for Cheers 2 YA, 911 East 1st Avenue. BACKGROUND: The Shakopee Youth Baseball/Softball Organization currently has a premises permit for Cheers 2 YA through July 31, 1993 . City Council approved this premises permit in 1991. (They also have a premises permit for Dangerfields. ) The VFW has been advised by Cheers 2 YA that the Shakopee Youth Baseball/Softball Organization plans on discontinuing selling pull tabs. They have asked the VFW to sell pull tabs. The Shakopee VFW Post is interested in obtaining a premises permit for Cheers 2 YA for the remainder of the VFW's licensing period, until July 31, 1993 . The VFW has previously obtained premises permits for: 1) 1201 East 3rd Avenue, 2) Turtles Bar, and 3) The Eagles Club through July 31, 1993 . (All premisses permits for one organization expire on the same date. ) Before the Gambling Control Board will approve a premises permit, they must receive a resolution of approval from the local governing body. Assuming that City Council would not want to approve two premises permits for the same establishment, I asked the VFW to provide correspondence from the Shakopee Youth Baseball/Softball Organization stating that they no longer wish to be licensed and will be discontinuing selling pull tabs at Cheers 2 YA. If the correspondence is available before Tuesday night's meeting, I will place a copy on the council table. I spoke with a representative from the Gambling Control Board and learned that more than one premises permit can be issued for the same location. The lease for the space where the pull tabs will be sold must be different for each premises permit. The City of Shakopee has not been asked to approve more than one premises permit per location. City Council may wish to adopt a policy limiting premises permits to one per establishment. ALTERNATIVES: 1. Adopt resolution approving premises permit (providing a correspondence is received from the Shakopee Youth Baseball/Softball Organization by Tuesday's meeting) . 2 . Table the request for a premises permit, if a correspondence is not received from the Shakopee Youth Baseball/Softball Organization by Tuesday's meeting. 3 . Adopt resolution approving premises permit, regardless of whether or not a correspondence is received from the Shakopee Youth Baseball/Softball Organization by Tuesday's meeting. 4 . Adopt resolution denying premises permit. 5. Direct staff to prepare an amendment to the gambling regulations to limit premises permits to one per location. 6. Other, as suggested by councilmembers. RECOMMENDATION: Alternatives 1 and 5. Staff recommends that only one permit be approved per location and that approval be granted only if a correspondence is received from the Shakopee Youth Baseball/Softball Organization. The correspondence, if received, and a resolution approving the premises permit will be placed on the council table at Tuesday's meeting. 301\5SENT / 4,(Z) TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1993 Budget Amendment Resolution No. 3776 DATE: April 1, 1993 Introduction Due to previously adopted 1993 pay plan for non-union personnel, an amendment for the 1993 budget is warranted. Background Attached is a resolution that amends the 1993 budget to provide appropriations in accordance with the 1993 pay plan. Alternatives 1. Approve resolution as presented. 2 . Amend resolution and approve. 3 . Do not approve resolution. Action 1. Offer Resolution No. 3776 A Resolution amending Resolution No. 3720 Adopting the 1993 Budget and move its adoption. RESOLUTION 3776 A RESOLUTION AMENDING RESOLUTION 3720 ADOPTING THE 1993 BUDGET WHEREAS, the City Council has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the accounts are increased as follows: Fund Division Account Amount General Administration Personal Services 6,150. General City Clerk Personal Services 1,410. General Finance Personal Services 2.830. General Legal Counsel Personal Services 5,760. General Planning Personal Services 4,770. General Police Personal Services 4,220 General Engineering Personal Services 1,770. General Streets Personal Services 1,180. General Recreation Personal Services 4,430. General Unallocated Contingency (32,520.) Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form City Attorney CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Downtown Alleys DATE: April 2, 1993 On March 16, 1993 the City Council directed staff to hold a public hearing on the proposed improvements to the downtown alleys. The improvements consist of reconstructing the paved alleys and undergrounding all overhead electric utility lines. In order to comply with Statute 429, the public hearing should be set by Resolution. Attached is Resolution No. 3777 for that purpose. The public hearing will be held April 20, 1993. ACTION REQUESTED: Offer Resolution No. 3777, A Resolution Receiving a Report and Calling a Hearing on an Improvement to the Downtown Alleys By Reconstruction and Electric Undergrounding, Project No. 1993-9 and move its adoption. DEH/pmp MEM3777 Feasibility Report was distributed to City Council on March 16th, Agenda item #11L (Downtown Alley' s - Underground Utilities ) RESOLUTION NO. 3777 A Resolution Receiving A Report And Calling A Hearing On An Improvement To The Downtown Alleys By Reconstruction and Electric Undergrounding Project No. 1993-9 WHEREAS, pursuant to Resolution No. 3518 of the City Council adopted January 7, 1992, a report has been prepared by the City Engineer, with reference to the improvements of the downtown alleys by reconstruction and electric undergrounding and this report was received by the Council on April 6, 1993. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of the downtown alleys by paving and undergrounding of overhead electric in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$312,075.00. 2. A public hearing shall be held on such proposed improvements on the 20th day of April, 1993, at 7:00 P.M. or thereafter, in the Council Chambers of City Hall, at 129 S. Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1993-9 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney *15ct . Minnesota Department of Employee Relations Leadership and partnership in human resource management April 5, 1993 Barry Stock Shakopee 129 E. First Avenue Shakopee, MN 55379 Dear Barry Stock: Congratulations! I am very pleased to send you the enclosed notification of compliance with the Local Government Pay Equity Act. Since the law was passed in 1984, jurisdictions throughout Minnesota have been working diligently to meet the requirements of the act, and I commend your hard work and commitment to achieving compliance. As you know, our department adopted a rule specifying procedures and criteria for measuring compliance, and information about your situation is enclosed. If you have any questions about the materials or about pay equity in general, please contact Pay Equity Coordinator, Faith Zwemke at 612-296-2653. One of the things the rule requires is that our department notify each jurisdiction when the next pay equity report is due. In your case, this date is January 31, 1994, and we will be sending you forms and instructions at a later time. Also, this notice and results of the compliance review are public information and must be supplied upon request to any interested party. Again, congratulations on a job well done! Sincerely, �A tt(1�.Gt 3 - Linda Barton Commissioner Enclosures 'OC`Centcnnia!Office BI,l_. •hS"(..e l.tr St. •5t.I'.nil.\?\ j;l;;.l r : •TLP(( l')2s-)7-200; I•:31 equal nppnrnarin•employer