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Home My WebLink About10/26/1992 TENTATIVE AGENDA COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA OCTOBER 26, 1992 Mayor Laurent presiding 1] Roll Call at 7: 00 P.M. 2] Approval of the Minutes of October 13, 1992 3] 1993-1997 Capital Improvement Program - bring item 12a from the September 1, 1992 agenda packet 4] Other Business a] b] 5] Adjourn Dennis R. Kraft City Administrator OFFICIAL PROCEEDINGS OF THE CITY COUNCIL COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA OCTOBER 13 , 1992 Mayor Gary Laurent called the meeting to order at 8 : 00 P.M. with Councilmembers Joan Lynch, Robert Sweeney, Gloria Vierling, at Mike Beard present. Also present: Dennis R. Kraft, y Administrator; Gregg Voxland; Finance Director, Dave Hutton, Public Works Director/City Engineer; and Judith S. Cox, City Clerk. Mr. Voxland explained that some staff time is not charged to the two enterprise a funds: nd recommendednthatySewer Fund and each fund be chargedhe$5, 000r- Drainage Funund,; , $10, 000 per year for staff time and overhead. Sweeney/Vierling moved to recommend to the City Council to show an income item tfreoe eral each of dthe enterprise fundsget, therefore a ufor overhead levyin the of $10, 00 00 costs. Motion carried unanimously. Cncl. Sweeney stated that there are several other items that would reduce the general budget. Discussion ensued on increasing the engineering fees for engineering services performed in relattionship hip to new subdivisions and public improvements; and, multiplier to use times the employees ' hourly wage. Mayor Laurent said that he would like Mr. Hutton to look at what multiplier is being used by the consultants the City has been using. Discussion ensued on changing the fiscal disparities for Tax Increment Financing District r4 from the City as a whole to the District and what impact that would have on taxes. Mr. Voxland was directed to prepare the figures on the result of moving the fiscal disparities contribution from the City to the District. Mr. Voxland stated that Council may wish to consider charging an investment management fee for staff time spent on managing investments. He reminded Council of a quotation received not long ago would eae ltin a $50, 000 annual fee.range for implementingra feeland for was directed to explorepercent service for management on investments. . Staff Discussiondirewas held °intoincreasing depreciationenterprise in connectionrtes with the was directed to look 1994 budget. Mr. Voxland explained how the City charges Louisville and l Ja kson Townships for fire service. He said that Jackson pays oneP each year and that he would like to move that way for Louisville. He said that the agreements are being reviewed by the City Attorney as a result of recent information contained in a League magazine. 1992 Proceedings of the October 13 ,p1 992 Committee of the Whole ge Discussion ensued in how the townships share in the cost for new fire vehicles. If the cost to the townships are spread out over five years, Councilmembers thought that there should be some interest charged. Staff was directed to look at the fire service charges to the townships to make sure that the City is recouping its costs. Discussion ensued on increasing the sanitary sewer rates. Consensus of Councilmembers was to wait and see the results of a survey being conducted by Minnetonka before deciding on an increase in rates. Mr. Voxland explained the initiation of the storm sewer billing in the mid 80 ' s and the projects proposed for those funds. Discussion ensued on the proposed Foothill Trail project and how the cost should be computed in relationship to the storm sewer improvement policy. Mr. Hutton stated that the City will be responsible for 50% of the drainage as a result of the bypass and that the fees may need to be raised as soon as we know costs. The next Committee of the Whole was set for Monday, October 26th at 7: 00 P.M. to discuss the Capital Improvement Program. The meeting was adjourned at 10: 04 P.M. , ' I cli) (2 / i l Ju 'th s. Cox Jd1 Pity Clerk Vie. M i ` .�b ., �' m`s..,., CITY OF SHAKOPEE °`= INCORPORATED 1870 ' �` Kar. 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445.3650 ;x 1 October 22 , 1992 The Honorable City Council City of Shakopee 129 East First Avenue Shakopee, MN 55379 Mayor Laurent has notified me, Barry Stock, Assistant City Administrator of the City of Shakopee, that a Special Session of the City Council will be held at 7 : 00 P.M. on Monday, October 26, 1992 for the purpose of considering actions on the following matters: 1. Approve the hiring of the voice data cable contractor for the new City Hall. 2 . Any other business which may come before the City Council. Respectfull , e-- ;7,4(7// Barry A. Stock Assistant City Administrator CC: Shakopee Valley News Cable Company KCHK City Hall Bulletin Board BAS:trw The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER MEMO TO: Dennis Kraft, City Administrator FROM: Steve Hurley, MIS Coordinator SUBJECT: City Hall Cabling Vendor Recommendation DATE: October 20, 1992 INTRODUCTION: Cabling of the new City Hall needs to be done soon to accommodate voice/data prior to the enclosing of new walls. BACKGROUND: Although selection of a phone vendor and a cabling vendor go hand- in hand, cabling must be done first and remodeling of City Hall has reached a point where walls are about to be enclosed. This necessitates selection of a cabling vendor immediately so that conduit for wiring can be placed in the walls. Several proposals have been received from independent cabling contractors. A summary is shown below. Cable Cabling Labor Tax Total Vendor Global $3,575.00 $3,200.00 $232.38 $7,007.38 Comm. Serv. Ameritel $4,595.71 $3,180.00 $298.72 $8,074.43 A.U.S. $7,076.86 Communications Includes tax IAll Brands $3,010.50 $3,074.50 $195.68 $6,280.68 Communications Koch's $0.00 $8,500.00 Tele-Comm. Sery Paid by vendor All Brand Communications not only has proposed the lowest cost but seems to provide the most thorough service with regard to labeling jacks and patch panels, providing schematics of the finished wiring, and using the best wiring practices to assure optimum transmission performance for both voice and data. RECOMMENDATION: Recommend the hiring of All Brands Communications, Inc. of Eden Prairie to provide voice and data cabling for new City Hall for a price including tax of $6, 280. 68. Funds to come from $35, 000 total budgeted amount for new City Hall communications. REQUESTED ACTION: Move to approve the hiring of All Brands Communications, Inc. of Eden Prairie to provide voice/data cabling for new City Hall for a total cost of $6, 280. 68 including tax. TSU�VIURA INTERNATIONAL KOJI OKADA October 14, 1992 Mr. Dennis Kraft City Administrator City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Dear Mr. Kraft: As a Japanese businessman who has recently moved to Minnesota, I would like to make contacts with business people, both American and Japanese, who share my interest in the economic dialogue between our two countries. I am currently employed as Vice Chairman of Tsumura International, Inc., assisting my brother-in-law, Monty Tsumura,in the day-to-day operations of the Shakopee facility. Over half of my life, I was employed by Hitachi Zosen (Ship Building and Engineering Co., Ltd.) located in Japan. I spent 34 years in the Ship Export Business Division, exporting various ocean-going vessels of up to 500,000 deadweight ton tankers, built by Hitachi's six shipyards. Hitachi Zosen is one of the major ship builders of the world, which employs approximately 6,000 people. Before coming to Minnesota, I was CEO of Creative, Inc., a wholly-owned subsidiary of Hitachi Zosen, which was established 6 years ago,when the ship building market was depressed and had to dismiss thousands of employees. As temporaries' agent, Creative, Inc., has kept growing at an annual rate of 15 percent a year since its incorporation. Creative, Inc., employees approximately 4,000 temporaries out of 10,000 registered. Although I have lived and worked in Tokyo for many years, I have spent a lot of time in the United States. In the mid fifties, I spent three years on the Committee Of International Relations of the University of Chicago on a fellowship grant, and at the University of Washington as a Fulbright Travel Grantee. I was a Hitachi Zosen representative for many years in New York during the early sixties and seventies. Now my family and I are happy to be in Minnesota this beautiful autumn season. I look forward to my association with Tsumura's fine work force. 1000 VALLEY PARK DRIVE • SHAKOPEE. MN 55379 • (612) 496-4607 • FAX (612) 496-4602 300 LIGHTING WAY • SECAUCUS. NJ 07096-1578 • (201) 223-9000 • FAX (201) 223-8280 • -2- I would very much like to speak with you and,if you like, show you around the Tsumura plant. Sincerely, • Koji Okada Vice Chairman Tsumura International KO/3m NOTICE TO: Affected Property Owners on 2nd Avenue FROM: Dennis R. Kraft, City Administrator WHAT: Informal Property Assessment Information Meeting WHERE: Shakopee City Hall WHEN: Monday, November 9, 1992 -- 1:00 - 3:00 P.M. or 5:00 - 7:00 P.M. MEMBERS OF THE SHAKOPEE CITY STAFF WILL BE HOLDING AN INFORMAL MEETING TO EXPLAIN ASSESSMENT APPEAL PROCEDURES TO RESIDENTS BEING ASSESSED FOR THE 2ND AVENUE PROJECT. MINNESOTA STATUTES PROVIDE THAT IF ASSESSED PROPERTY IS NOT BENEFITTED BY AN AMOUNT EQUAL TO OR GREATER THAN THE ASSESSMENT, THE AMOUNT OF ASSESSMENT MAY BE REDUCED. IF YOU BELIEVE YOUR ASSESSMENT IS HIGHER THAN THE AMOUNT YOUR PROPERTY HAS INCREASED IN VALUE YOU HAVE THE RIGHT TO APPEAL. IF YOU WANT TO APPEAL YOU SHOULD FILE THE APPEAL WITH THE SHAKOPEE CITY CLERK, IN WRITING ON OR BEFORE THE NOVEMBER 10TH PUBLIC HEARING. YOU MAY LATER DROP YOUR APPEAL IF YOU BELIEVE THE ASSESSMENT IS REASONABLE. AS AN EXAMPLE: (A) CITY APPRAISERS VALUE OF PROPERTY = $39,000 (B) PROPOSED ASSESSMENT = 4,000 (C) PROPERTY VALUE AFTER STREET IMPROVEMENT = $43,000 OVER IN THE EXAMPLE, THE IMPROVEMENT INCREASED THE PROPERTY VALUE FROM $39,000 (A) TO $43,000 (C). IF THIS PROPERTY WOULD NOT BE WORTH $43,000 AFTER THE IMPROVEMENT, THIS PROPERTY OWNER MIGHT WANT TO APPEAL THE ASSESSMENT. IT MIGHT BE HELPFUL FOR YOU TO BRING YOUR LAST PROPERTY TAX STATEMENT WITH YOU TO THIS MEETING. AT THE MEETING TO BE HELD ON MONDAY, NOVEMBER 9, 1992 CITY STAFF MEMBERS WILL BE AVAILABLE TO INFORMALLY DISCUSS THE APPEAL PROCEDURE WITH YOU AND ANSWER YOUR QUESTIONS ABOUT THIS PROCESS. IF YOU HAVE ANY QUESTIONS ABOUT THIS MEETING PLEASE CONTACT EITHER MYSELF OR TONI AT 445-3650. A�..� ::: SHAKOPEE ka�` - CITY OF . , INCORPORATED 1870 $► KOC. 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 41 October 22, 1992 The Honorable City Council City of Shakopee 129 East First Avenue Shakopee, MN 55379 Mayor Laurent has notified me, Barry Stock, Assistant City Administrator of the City of Shakopee, that a Special Session of the City Council will be held at 7: 00 P.M. on Monday, October 26, 1992 for the purpose of considering actions on the following matters: i. Approve the hiring of the voice data cable contractor for the new City Hall. 2 . Any other business which may come before the City Council. Respectful� , ;',(3/// Barry A. Stock Assistant City Administrator CC: Shakopee Valley News Cable Company KCHK City Hall Bulletin Board BAS:trw The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER MEMO TO: Dennis Kraft, City Administrator FROM: Steve Hurley, MIS Coordinator SUBJECT: City Hall Cabling Vendor Recommendation DATE: October 20, 1992 INTRODUCTION: Cabling of the new City Hall needs to be done soon to accommodate voice/data prior to the enclosing of new walls. BACKGROUND: Although selection of a phone vendor and a cabling vendor go hand- in hand, cabling must be done first and remodeling of City Hall has reached a point where walls are about to be enclosed. This necessitates selection of a cabling vendor immediately so that conduit for wiring can be placed in the walls. Several proposals have been received from independent cabling contractors. A summary is shown below. Cable Cabling Labor Tax Total Vendor Global $3,575.00 $3,200.00 $232.38 $7,007.38 Comm. Serv. Ameritel $4,595.71 $3,180.00 $298.72 $8,074.43 A.U.S. $7,076.86 Communications Includes tax All Brands $3,010.50 $3,074.50 $195.68 $6,280.68 Communications Koch's $0.00 $8,500.00 Tele-Comm. Sery Paid by vendor All Brand Communications not only has proposed the lowest cost but seems to provide the most thorough service with regard to labeling jacks and patch panels, providing schematics of the finished wiring, and using the best wiring practices to assure optimum transmission performance for both voice and data. RECOMMENDATION: Recommend the hiring of All Brands Communications, Inc. of Eden Prairie to provide voice and data cabling for new City Hall for a price including tax of $6, 280. 68. Funds to come from $35, 000 total budgeted amount for new City Hall communications. REQUESTED ACTION: Move to approve the hiring of All Brands Communications, Inc. of Eden Prairie to provide voice/data cabling for new City Hall for a total cost of $6, 280. 68 including tax. TENTATIVE AGENDA COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA OCTOBER 26, 1992 Mayor Laurent presiding 1] Roll Call at 7: 00 P.M. 2) Approval of the Minutes of October 13 , 1992 3] 1993-1997 Capital Improvement Program - bring item 12a from the September 1, 1992 agenda packet 4] Other Business a) b) 5] Adjourn Dennis R. Kraft City Administrator OFFICIAL PROCEEDINGS OF THE CITY COUNCIL COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA OCTOBER 13 , 1992 Mayor Gary Laurent called the meeting to order at 8: 00 P.M. with Councilmembers Joan Lynch, Robert Sweeney, Gloria Vierling, and Mike Beard present. Also present: Dennis R. Kraft, City Administrator; Gregg Voxland; Finance Director, Dave Hutton, Public Works Director/City Engineer; and Judith S. Cox, City Clerk. Mr. Voxland explained that some staff time is not charged to the two enterprise funds: the Sanitary Sewer Fund and the Storm Drainage Fund; and, recommended that each fund be charged $5, 000 - $10, 000 per year for staff time and overhead. Sweeney/Vierling moved to recommend to the City Council to show an income item to the general budget, therefore a reduction in the levy of $10, 000 from each of the enterprise funds for overhead costs. Motion carried unanimously. Cncl. Sweeney stated that there are several other items that would reduce the general budget. Discussion ensued on increasing the engineering fees for engineering services performed in relationship to new subdivisions and public improvements; and, on what multiplier to use times the employees' hourly wage. Mayor Laurent said that he would like Mr. Hutton to look at what multiplier is being used by the consultants the City has been using. Discussion ensued on changing the fiscal disparities for Tax Increment Financing District #4 from the City as a whole to the District and what impact that would have on taxes. Mr. Voxland was directed to prepare the figures on the result of moving the fiscal disparities contribution from the City to the District. Mr. Voxland stated that Council may wish to consider charging an investment management fee for staff time spent on managing investments. He reminded Council of a quotation received not long ago which would have resulted in a $50, 000 annual fee. Mr. Voxland was directed to explore a percent range for implementing a fee for service for management on investments. Discussion was held on increasing the enterprise fund rates. Staff was directed to look into depreciation costs in connection with the 1994 budget. Mr. Voxland explained how the City charges Louisville and Jackson Townships for fire service. He said that Jackson pays one lump sum each year and that he would like to move that way for Louisville. He said that the agreements are being reviewed by the City Attorney as a result of recent information contained in a League magazine. Proceedings of the October 13 , 1992 Committee of the Whole Page -2- Discussion ensued in how the townships share in the cost for new fire vehicles. If the cost to the townships are spread out over five years, Councilmembers thought that there should be some interest charged. Staff was directed to look at the fire service charges to the townships to make sure that the City is recouping its costs. Discussion ensued on increasing the sanitary sewer rates. Consensus of Councilmembers was to wait and see the results of a survey being conducted by Minnetonka before deciding on an increase in rates. Mr. Voxland explained the initiation of the storm sewer billing in the mid 80 ' s and the projects proposed for those funds. Discussion ensued on the proposed Foothill Trail project and how the cost should be computed in relationship to the storm sewer improvement policy. Mr. Hutton stated that the City will be responsible for 50% of the drainage as a result of the bypass and that the fees may need to be raised as soon as we know costs. The next Committee of the Whole was set for Monday, October 26th at 7: 00 P.M. to discuss the Capital Improvement Program. The meeting was adjourned at 10: 04 P.M. ith S. Cox 'ty Clerk