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HomeMy WebLinkAbout06/23/1992 TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE, MINNESOTA JUNE 23, 1992 Mayor Gary Laurent presiding 1] Roll Call at 7: 00 P.M. 2] 1992/1993 Beer and Liquor Licenses 3 ] Other Business 4] Adjourn Dennis R. Kraft City Administrator MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Cler Re: 1992-1993 Beer and Liquor licenses DATE: June 19 , 1992 Introduction and Background: On June 16th, City Council tabled some applications for beer and liquor licenses because the applications were not in order. Two of the applications are now in order for Council consideration - VFW Post No. 4046 and Birch Bru, Inc. (SuperAmerica) . Three of the applications are not in order and will not be in order for some time. They can be left on the table. When the applications are in order, legal publication will be made again, and they will be put on the agenda as new business. (Kenneth Berg dba Shakopee Bowl, J.B.F. Inc. dba Jerry' s Pizza and Kee P. Suen dba Family Chow Mein Restaurant) . Recommended Action: 1. Remove from the table the applications of VFW Post No. 4046 for a Club On Sale Intoxicating Liquor License and a Sunday Intoxicating Liquor License; and, the application of Birch Bru Inc. for an On Sale Non-Intoxicating Malt Liquor License. 2 . Approve the application and grant a Club On Sale Intoxicating Liquor License and a Sunday Intoxicating Liquor License to VFW Post 4046, 1201 E. 3rd Avenue. 3 . Approve the application and grant an On Sale Non- Intoxicating Malt Liquor License to Birch Bru, Inc. , 1155 East 1st Avenue. .# 30(.), MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director A SUBJECT: Market Street Railroad Crossing DATE: June 22 , 1992 INTRODUCTION AND BACKGROUND: On May 19, 1992 the City Council of Shakopee authorized the appropriate officials to enter into an agreement with the Chicago and Northwestern Transportation Company to construct a new railroad crossing at Market Street and to install warning signals at both the Minnesota Street and Market Street crossings. As part of that agreement, the City agreed to pay the railroad $147, 375. 00 for that work. Staff is now requesting authorization to pay the railroad per the terms of the agreement. The railroad will not schedule the work until the payment is received. Per City Council direction, funding for this agreement will come from T.I.F. reserves. A portion of the amount, approximately $94 , 000. 00, will be eligible for Municipal State Aid funding. ACTION REQUESTED: Move to authorize payment to the Chicago and Northwestern Transportation Company in the amount of $147 , 375. 00 for purposes of constructing a new railroad crossing at Market Street and installing new warning signals at both the Market Street and Minnesota Street crossings. DH/pmp PAYMENT TENTATIVE AGENDA SHAKOPEE, MINNESOTA COMMITTEE OF THE WHOLE JUNE 23, 1992 Mayor Gary Laurent presiding 1] Roll Call at 7: 00 P.M. 2] Approve Minutes of May 26, May 29, June 5, 1992 3] Rahr Sewage Treatment - No formal report has been prepared; information will be presented at the meeting 4] City Hall Remodeling Plans - information will be presented at the meeting 5] Adjourn Dennis R, Kraft City Administrator OFFICIAL PROCEEDINGS OF THE CITY COUNCIL COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA MAY 26, 1992 Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl. Vierling, Lynch, and Sweeney present. Absent: Cncl. Beard. Also present: Dennis Kraft, City Administrator; Barry Stock, Ass 't City Administrator; Dave Hutton, Public Works Director; and Gregg Voxland, Finance Director. Lynch/Sweeney moved to approve the April 28 , 1992 meeting minutes as presented. Motion carried unanimously. City Administrator stated that at the request of the Sioux Community, discussion on the Sioux Community Recreation Center would be presented at a later date. The City Administrator introduced the representatives from the various design firms, which are working on the Marquette Bank/City Hall Remodeling project. Jack Boarman, Boarman & Associates, illustrated the building design concept. Cncl. Sweeney stated he would like to see the cost difference between the mandated expenses and the discretionary expenses. Representatives from Bossardt Corporation stated their role is to communicate the projected project completion costs to the Council. He stated that their firm is generally within 5% of the projected project costs. He stated they need approval to proceed on the project scope so they can move ahead to match the scope to the budget. He added that even with the dollars being spent, it is their belief that it makes good sense for the City to purchase and renovate the Marquette Bank Building, and suggested attempting to reuse the teller line. Sheri Consoer and Ginger O'Brien were present from Intra-Designs. Mrs. O'Brien stated everything in the existing Marquette Bank Building was for sale, but they could not use many of the items, as they were specifically designed for a bank. Mrs. Consoer stated that after surveying all City employees, two requests stood out among others; that being a specific need for ample seating for guests and adequate lighting. She stated that any furnishings purchased after June 1st would have to include a 6 . 5 percent sales tax. She added that Intra-Designs is responsible for the finishings and the furnishings. The City Administrator stated that the Council Chambers, as proposed, would include 80 chairs. Official Proceedings of the May 26, 1992 Committee of the Whole Page -2- Lengthy discussion was held on the number of chairs proposed for the Council Chambers, as well as the rest of the new City Hall. Discussion was also held on the type of chairs proposed and the cost of the chairs. Presentation material was handed out from Intra-Designs and Bossardt Corporation to the members of the Council for their review. Discussion was held on the proposal for a new table and chairs for the employee lunchroom. Discussion was also held on the price of the stackable chairs, which are designated for use in the Council Chambers. Cncl. Sweeney stated he would not have voted for this project if he would have been aware that it would cost approximately $900, 000 before it would be completed. Discussion was held on the cost projections and where it would be possible to cutback. It was suggested that each member of the Council look at the material presented and try to decide which items could be eliminated and which items could be downgraded in quality and/or expense. The City Administrator stated that the elevator should be ordered as soon as possible because it would take approximately 14 weeks after Council approval for the elevator to be installed. Mr. Boarman suggested the Council and staff decide which offices, as proposed, are needed and which ones could be deleted. He further suggested that Intra-Designs present to the Council low, medium, and high cost options on their furnishings, especially on the chairs. Discussion was held on the furnishings out living the life of the building itself. The City Administrator stated the Council needs to differentiate between ADA requirements and the level of quality in order to determine where cost cuts can be made. Sweeney/Vierling moved to forward to the City Council the recommendation to pursue the ordering of the construction of the elevator, as presented in the specifications. Sweeney/Vierling moved to amend the motion to include a recommendation to the City Council to authorize the construction associated with the elevator. Official Proceedings of the May 26, 1992 Committee of the Whole Page -3- Motion carried unanimously. Staff will provide further information to the City Council relative to ADA requirements. The next meeting for the Committee of the Whole was scheduled for May 29th at 7 : 30 a.m. to further discuss hardware costs and interior signage. Bill Anderson, Jim Bastyr, and Larry Moonens were present to discuss a proposed video system for the new Council Chambers. It is the recommendation of the Cable Committee to use multi-camera videotaping and to activate the government access channel, which would eliminate the need for sharing the channel with public access. Mr. Anderson stated that their proposal and costs associated with their recommendations does not include any audio portion of the system. Mr. Anderson stated he is strictly a volunteer with interest in video equipment and improved televising of the Council meetings. He added there is no financial interest or personal gain in their recommendation. Discussion was held on who would run the audio/visual equipment for the meetings. Cncl. Sweeney stated that the construction items needed for a audio/visual system should be included in a package presentation so the total cost for the entire project could be evaluated. It was suggested that the information presented by the Cable Commission be given to the Construction Manager. Mr. Anderson stated that the Commission would be happy to work with the Construction Manager on the video proposal. Mayor Laurent thanked the Commission for their work. Discussion ensued on the street assessment policy. Cncl. Sweeney stated that perhaps the City should stop patching the current assessment policy and establish a completely new policy. He further suggested a one document policy rather than a policy based on many resolutions. Cncl. Sweeney suggested that further research on a special assessment policy be conducted with other Cities that have similar problems and situations as that of Shakopee. Sweeney/Lynch moved to direct staff to prepare a coherent assessment policy. Motion carried unanimously. Official Proceedings of the May 26, 1992 Committee of the Whole Page -4- The Public Works Director stated that another petition had been received from the residents in the Muhlenhardt Road area. He added that once again the petition is requesting roadway improvements. He questioned how many days the City had before it is forced to respond to their petition. He added he will discuss this issue with the City Attorney. Discussion was held on the future realignment of County Road 18, which may affect the Muhlenhardt Road improvement project. Discussion was also held on a policy that should be adopted regarding which roads the City would accept for maintenance from the County. The Committee of the Whole moved to adjourn to May 29th at 7 : 30 a.m. Meeting was adjourned at 9:40 p.m. 1Uro - J ith S. Cox ' y Clerk Jane VanMaldeghem Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL COMMITTEE OF THE WHOLE MAY 29 , 1992 SHAKOPEE, MINNESOTA Mayor Gary Laurent called the meeting to order at 7 : 33 a.m. with Councilmembers Joan Lynch, Michael Beard, Robert Sweeney, Gloria Vierling and Mayor Gary Laurent present. Also present was Dennis R. Kraft, City Administrator. Jim Perras of Bossardt Corporation and Tammy Eaglebull of Boarman, Kroos, Pfister Architects presented a detailed proposed project budget which included the items that were required by code, including primarily the American With Disabilities Act (ADA) and the Uniform Building Code (UBC) . Also presented were program requirements based upon interior remodeling of the building and associated mechanical, electrical, telephone and audiovisual systems and a furnishings budget. Mr. Perras indicated that the elevator would cost from $80, 000 - $90, 000 , taking in to account the demolition and construction that was associated with the elevator. The Committee of the Whole decided to eliminate the security grill which would be constructed at the receptionist station. Also the counter sizes are now 10 ' in length for the two counters on the first floor and the one counter at the lower level. The size reduction was recommended because a 14 ' counter is non-standard and would have dramatically increased the cost of these counters. The Committee of the Whole conceptually agreed to the elimination of one of the two folding partitions in the City Council Chambers and agreed that the partition should be located in the middle of the room. The Committee of the Whole discussed various alternatives for the City Council Chambers including the removal of certain support posts from the middle of the room, the lowering of the floor in the Council Chambers, and the possible location of the Council Chambers on the first floor of the building. It was moved by Sweeney to recommend that the City Council accept the cost related to requirements imposed by the ADA and the UBC. This motion died for lack of a second. The project architect indicated that she would be conducting some conceptual design analysis relative to the ramifications of moving the Council Chambers from the basement to the first floor. The next Committee of the Whole meeting will be held on Friday, June 5, 1992 at 7 : 30 a.m. in the Community Room at the Marquette Bank which is located at 129 South Holmes Street in Shakopee. The meeting of the Committee of the Whole concluded at 8 : 35 a.m. Dennis R. Kraft City Administrator OFFICIAL PROCEEDINGS OF THE CITY COUNCIL COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA JUNE 5 , 1992 Mayor Laurent called the meeting to order in the meeting room of the Marquette Bank Building, 129 Holmes, at 7 : 40 A.M. Councilmembers present were Lynch, Sweeney, Vierling and Beard. Also present were Dennis R. Kraft, City Administrator; Gregg Voxland, Finance Officer; Judith S. Cox, City Clerk; and Tammy Eaglebull from Boarman, Kroos, Pfister & Associates. Mr. Kraft reviewed Council ' s earlier direction to prepare sketches showing the Council Chambers on the first floor and utilizing offices on the second floor. Ms. Eaglebull showed new sketches to Councilmembers for each of the three floors. She explained that the only change now required for the basement would be the installation of the elevator. The Joint Prosecution operation would be relocated to where the Recreation Department was in the basement. Limited remodeling would be necessary for this relocation. Ms. Eaglebull explained that the Building, Planning and Engineering Departments would be relocated to the southerly part of the first floor, the Recreation Department would be relocated to the west on the first floor adjacent to the front door, and the Receptionist would be relocated just off the rear entrance, Administration, City Clerk and MIS Coordinator would be along the west and north outside walls. Finance and Legal Departments would be relocated to the second floor. Ms. Eaglebull explained that the Council Chambers would be on the first floor in an area 39 ' X 41 ' . The Council Chambers would accommodate 70 chairs. In summary, there is limited remodeling necessary in the basement and on the second floor, including the installation of an elevator and restroom remodeling. The remodeling changes as shown would result in an approximate savings of $60, 000. Discussion followed. Mr. Kraft explained that he just received these preliminary plans yesterday afternoon and that no staff has seen them. Council members asked that staff be given an opportunity to review them. Sweeney/Vierling moved to direct staff and the consultants to go ahead and prepare cost estimates on this plan alternative and get the same information we have on the previous plans. Motion carried unanimously. Sweeney/Beard moved to direct staff to prepare for Council approval a termination notice of the lease with Capesius Agency. Motion carried unanimously. Official Proceedings of the June 5, 1992 Committee of the Whole Page -2- Cncl. Vierling stated that she would like to keep the remodeling costs to $700, 000, including furnishings. Sweeney/Beard moved to adjourn at 8 : 08 A.M. Motion carried unanimously. • Judith S. Cox Recording Secretary T. E. IBBERSON COMPANYIlti III CONCEPTUAL DESIGNS/CONSTRUC T ION/CONSTRUCT;ON MANAGEMENT 3424 WoCdOale Avenue,Minneaoolis.Minnesota 55416-2385 Phone 612429-1541 Telex 910 576.2703 FAX 512.929-6805 June 22, 1992 Mr. Lindberg Ekola FAX REFERENCE NO. 9206203 City of Shakopee Fax No. 45-6718 129 East First Avenue Page 1 of 2 Shakopee, MN 55379 Dear Mr. Ekola: Re: Rahr Malting Co. Malt House #5 Construction Schedule In accordance with our conversations , the following is a tentative schedule for the project: Description Start Date Duration Excavation and Backfill 6/15/92 6 weeks Rock Removal 6/23/92 2 weeks Build Footing Forms 6/23/92 3 weeks Form/Reinforce/Pour Foundations 7/8/92 1.5 weeks Build Stem Wall Forms 6/29/92 5 weeks Form/Reinforce/Pour Stem Walls 8/3/92 2 weeks Build Building Forms 6/29/92 6 weeks Erect Building Forms 8/3/92 6 weeks Slip Structure 9/14/92 2 weeks Install Interior Floors 10/1/92 6 months Mechanical and Electrical 3/1/93 7 months Equipment Installation 3/1/93 7 months Start-up • 10/1/93 3 months Production 1/30/94 -- Permits Submitted Required Foundations 6/11/92 Now Building 7/20/92 8/3/92 Electrical 2/1/93 2/22/92. Imo/Cymer, C<c� Mr. Lindberg Ekola FAX REFERENCE NC. 9206203 June 22, 1992 Page Two Items in Question To Start Completion Waste Water Construction 6/1/93 9/1/93 I hope this will give you some idea as to timing. Call if you have any questions. Sincerely, T. E. IBBERSON COMPANY J\ Brett A. Comstock Project Manager BAC/1s/m2 Shakopee Sanitary Sewer Service Options June 23, 1992, 7:00 P.M. Agenda Options A. Propose that the MWCC build a new lift station (L-16) and force- main system capable of pumping 10,000 gal/min., along with a new interceptor sewer to the Prior Lake interceptor. B. Propose that the MWCC build a new lift station to handle 3,700 gal/min. C. Allow the MWCC to build a new lift station to handle 3,400 gal/ min. Option A Propose that the MWCC build a new lift station and forcemain capable of handling 10,000 gal/min., along with a new interceptor to the Prior Lake interceptor capable of handling all tributary flows. Ramifications: ■ River District trunk needs enlarging ■ VIP trunk can be small west of County Road 79, but it will not have a cleansing velocity. ■ Rahr Malting can't increase their discharge until the MWCC and City have completed construction. ■ Infiltration and inflow (1&I)will be reduced in the River District trunk saving $15,000 per year in treatment costs. Costs: MWCC - lift station L-16 $ 993,000 - forcemain $2,100,000 - new interceptor to Prior Lake interceptor $1,000,000 - Subtotal MWCC $4,093,000 City - VIP Trunk $307,000 - River District trunk enlargement $1,200,000 - Subtotal City $1,507,000 Rahr - delayed discharge from new Malt House TOTAL $5,600,000 Option B Propose that the MWCC build a new lift station to handle 3,700 gal/min. Ramifications: • Rahr's flow (1,200 gal/min.)would need to be diverted to the south. • River District trunk could be lined, reconstructed, or chemically sealed to reduce I & I. • VIP trunk would need to be 18"to 21"diameter, but would have cleansing velocities. • Rahr can increase discharge as soon as VIP extension is completed by City. • East District diversion would be needed when flow to L16 approaches 3,700 gal/min. • VIP diversion would be needed when VIP district approaches full development. • The flow from the Highway 41 and Highway 169 area would need to be pumped when that area is annexed and serviced. Costs: MWCC - lift station L-16 $ 800,000 Subtotal MWCC $ 800,000 City - VIP trunk $377,000 - River District trunk lining $ 300,000 - East District diversion oversizing $150,000 - VIP diversion $ 500,000 - South Shakopee Interceptor oversizing 0 - Rahr diversion $ 473,000 - Future Highway 41/169 lift station and forcemain $ 900,000 - Subtotal City $2,700,000 Rahr - Negotiate share of Rahr Diversion Cost TOTAL $3,500,000 Option C Allow MWCC to build a new lift station to handle 3,400 gal/min. Ramifications: ■ Rahr flow (1,200 gal/min) and some local flow (300 gal/min.)would need to be diverted to the south. ■ The River District trunk could be lined, reconstructed, or chemically sealed to remove I & I; or the City could choose to pay the treatment charges at$15,000 per year if deemed most cost effective. ■ The VIP trunk would all be 21"diameter and would have cleansing velocity, but would have surcharging problems when the VIP service area becomes more developed. ■ Future Rahr flow diversion from the VIP trunk to the South Shakopee Interceptor would be needed. ■ Rahr could increase discharge as soon as VIP extension is completed by City. ■ East District diversion would be needed when flow to L-16 approaches 3,400 gal/min. ■ VIP diversion would not be needed when the Rahr flow is diverted from the VIP trunk to the South Shakopee Interceptor. ■ The flow from the Highway 41 and Highway 169 area would need to be pumped when that area is annexed and serviced. Costs: MWCC - Lift Station L-16 $ 710,000 Subtotal - MWCC $710,000 City - VIP trunk $381,000 - River District trunk lining $300,000 - East District diversion oversizing $150,000 - VIP diversion $500,000 - Rahr diversion to VIP $500,000 - South Shakopee Int. Oversizing $200,000 - Future Hwy 41/169 lift station and forcemain $ 900,000 Subtotal - City $2,931,000 Rahr- negotiate share of Rahr diversion cost TOTAL $3,641,000