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Home My WebLink About03/17/1992 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: March 13, 1992 1. Attached is the Park & Recreation Annual Report for 1991. 2 . Attached is a memorandum from the Public Works Director regarding MWCC Systemwide Infiltration/Inflow Study. 3 . Attached are the Revenue and Expenditure Reports as of February 29, 1992 . 4 . Attached is the Police Newsletter for Council review. 5. Attached are the minutes of the February 24, 1992 meeting of the Park & Recreation Advisory Board. 6. Attached is a memorandum from the Finance Director regarding LOGIS software. 7 . Attached is the March 18, 1992 agenda for the Community Development Commission. 8 . Attached is a memorandum from the City Administrator regarding estimated financial impact of Governor Carlson' s budget proposal. 9 . Attached is correspondence from the Metropolitan Council regarding the Comprehensive Plan Amendment (Rahr Malting Wastewater Treatment Facility) . 10. Attached is the Park and Recreation 1992 Spring brochure. 11. Louisville Township Officials have changed their minds and do not wish to participate in our Spring Clean-up Program. They did however wish to thank the City Council for agreeing to the possibility. # 1 • • -.r -.r -w- - - ,ar "s r -sar - "sr -�- -s r �- -ierAllis �- �- - - T T T T T TT T T T T T T TIT T T T i -i- Aria. tea. 1iir T T ▪ler/ 111a ! a 1 16=4 1 4 111ICJ 4Aii iliar A. A. . j-'=j- - AO w+a IS I AO WO II 11 A_ lost I %3 I S 1 1 13••t I . A- -Ala. J. J. 1111 1.la 1►._I 1 I. L3 _SA_ -mar isEl21 9 119 1Z1F21SZNM p' T A_ i - - T�'i LIIIIIN:NI q iP"'i 1 lN *T Alia. is a aNA A- - A A. ` ' .r 9 f!!rs r 7.t 1� i T i+""--� T AM.. •-lir {" /4 .Q -� : r?...i? 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A .•11111a.-01111.- �..+�....1da.�...4111ai .-AIM-_daft_�_-•11114._AIM.._.r'if -- -281... ....# i:'".- ler- -war" -ipr -air -fir - nor -Tier -air -air -Car -Nr -pas- r sar 'sar 1991 ANNUAL REPORT SHAKOPEE PARK AND RECREATION PARK AND RECREATION ADVISORY BOARD PAULETTE RISLAND ROBERT TOMCZIK DELORIS LEBENS STEVE JOHNSON ANN SEIFERT PAUL TEN EYKE RON LARSON STAFF MARK MCQUILLAN, PROGRAM SUPERVISOR SHERRY DVORAK, TEMP. RECREATION ASSISTANT JUDY TECHAM, SECRETARY/CLERK KATHY LEWIS, RECEPTIONIST PART-TIME STAFF KIM TIEBEN, POOL MANAGER BONNIE KARST, SUMMER PLAYGROUND SUPERVISOR LISA JONES, GYMNASTICS COORDINATOR TABLE OF CONTENTS PAGE 1 Executive Summary 3 Recreation Review 5 Park Development Report 7 Swimming Pool Report 9 Financial Review EXECUTIVE SUMMARY Prior to January 1, 1991, community recreation programs and activities were provided through a joint powers arrangement between the City of Shakopee and School District #720 . Together they funded the Shakopee Community Recreation Board which was first formed in 1954. In the summer of 1989 the School District notified the City that it could not continue funding Community Recreation beyond 1990 because of budget restraints. The city, recognizing that public recreation programs and services were highly regarded by its citizens , felt it was important to continue making these opportunities available to community. Therefore, the city created a Park and Recreation Department to facilitate a year round comprehensive park and recreation program for all residents. On January 1 , 1991 , Shakopee Community Recreation became the Shakopee Parks and Recreation Department. The City Council established a seven member Park and Recreation Advisory Board to make recommendations to the City Council relating to recreation, parks and leisure services. The first ever Shakopee Park and Recreation Advisory Board includes Deloris Lebens, Bob Tomczik, Paulette Risland, Steve Johnson, Ann Seifert, Paul Ten Eyke, and Ron Larson. Each member is appointed to a three year term. In 1991 , there were approximately 200 different activities administered by the Park and Recreation Department with about 7000 citizens registered in one or another program or activity. Volunteers are an integral part of the operation, accounting for more than 22 ,000 hours of service. In its first year of existence, the department conducted a very successful Shakopee Showcase which attracted over 3500 residents for a one night, two hour extravaganza. Thousands of athletes , young and old, traveled from the four corners of the State to participate in one of the many sports tournament sponsored either by the Department or one of the local athletic associations. A few members of the park and recreation staff were also involved in running certain sports venues at the 1991 International Special Olympics. Members of the Jackson and Loisville Township Boards met with the City Council and staff to work out an agreement for townships to participate in funding recreational services. Several park projects were either completed as planned in 1991 or will be completed in the spring of 1992. They include a bike trail in O'Dowd Lake Park, a sprinkling system in Tahpah Park, installation of new playground equipment on the Hauer's Edition Tot-lot and the development of Eastside (JEJ) Park. Through the initiative of a citizens committee, a proposal for acquiring 25 acres south of Stans Park is being studied as a potential site for a community center and park. 1 In conclusion, the new kid on the block did quite well in its first year. Many leisure needs of the community were met despite being understaffed. The Advisory Board moved ahead tackling difficult issues affecting park development, maintenance and acquisition. It was a year of becoming acquainted with a system that impacts the lives everyone in the community. No doubt there will be many problems on the horizon, but there will also be many opportunities to create a park and recreation system that will affect the quality of life in Shakopee. 2 1991 RECREATION REVIEW Shakopee Parks and Recreation offers a year round comprehensive recreation program for its residents. The Department employs 3 full-time, 1 full-time temporary, and 41 part-time seasonal employees to conduct recreation programs and activities. Many of the activities sponsored by the City's Park and Recreation Department would not exist if it were not for the 200+ volunteers who continually step forward to make them happen. In 1991 , the total number of volunteer hours exceeded 20 ,000 hours . 1991 was a year in which few new programs were offered because of the reduction in professional staff at the start of the year. • However, Shakopee Parks and Recreation still administered over 200 different activities. PROGRAM HIGHLIGHTS WINTER: On January 20, the Kemps Ice Cream Dairy Products Company sponsored its last local Skate Derby due to changes in their charitable contributions policy. The turnout for the 33rd Annual Skate Derby was very good, Mayor Gary Laurent and City Councilor Gloria Vierling handed the winners their awards The 29th Annual Teen Broomball Tournament was a great success with the Junior class capturing the championship. This event is held in conjunction with the high school's "Snow Days" festivities. . . .The local youth basketball and hockey organizations conducted some very successful fund-raising tournaments in January and February and local teams performed quite well Family Fun Nights were somewhat less successful in 1991 but they will be tried again in 1992 The adult volleyball , basketball and broomball programs had a sufficient numbers of teams to run their leagues and several of the top teams in these programs advanced into State Tournament play. SPRING: The award winning Shakopee Showcase is always the highlight of spring activities because it is the one community event that brings one-third of the community's population together under one roof within a two hour time span. The Showcase is held at Canterbury Downs on the third Monday in April. Canterbury Downs donates its facilities and labor to the City for this one night. In 1991, over 3500 residents attended the Shakopee Showcase For the first time ever, Shakopee Parks and Recreation hosted the prestigious A.S.A. Umpire School held on April 13 . The School attracted umpires from all over the State Shakopee Parks and Recreation Department participated in the School District's first Volunteer Fair for students in grades 9-12. The fair allows students to meet representatives of organizations that utilize volunteers and give them the opportunity to become involved. Some students did express an interest in recreation programs and signed up to assist as volunteers gymnastics registrations were surprisingly high in the spring and many participants requested a summer gymnastics program. It was offered and the results were 3 excellent Spring golf lessons were a popular activity again in 1991 . All classes were filled and instruction was offered for adults and youth. SUMMER: Summer is the busiest time of the year for the Parks and Recreation Department and this past summer was no exception. Youth baseball and softball experienced a slight increase in registrations in 1991 which was consistent with the population growth of the community. The City has an adequate number of ball fields to meet the needs of the youth program for the next three to five years The adult softball program had the same number of teams it had in 1990 . Two newly lighted ball fields in Tahpah Park were a great addition to that complex. The lighted fields does make scheduling a little easier, particularly for tournaments . Shakopee's Tahpah Park served as the site for seven weekend tournaments including two State softball tournaments and a couple of District tournaments In June, Shakopee Parks and Recreation co-hosted the MRPA Hershey District Track and Field Meet with Prior Lake Parks and Recreation. The track meet was held at the Prior Lake High School Track Facility. Seventeen youngsters from Shakopee advanced to the State Meet held two weeks later in Northfield Day Camp, Playground Special Events and K.I.D.S. (Kids In Developmental Sports) were once again well received with high participation in all of these activities Inland Container Corporation donated $500 . to the Parks and Recreation Department to purchase t-shirts for the t-ball and near-ball programs. FALL: Sherry Dvorak joined staff as Temporary Recreation Assistant to help administer recreation programs . She is a graduate of St. Cloud State University with a degree in the Administration of Recreation, Parks and Leisure Studies. Her employment was extended into 1992 as a temporary position until the City Council decides whether it wishes to continue the recreation program at its current level or reduce it due to reductions in State Aid Youth football , basketball and volleyball are major activities in the fall for Shakopee boys and girls. The 7th and 8th grade programs went very well under the coaching guidance of parent volunteers. In previous years, paid coaches were used Jaycee gun safety classes filled, as did adult aerobic dance classes and gymnastics Roller skating trips to Skateville were very popular with the elementary students. These trips are generally conducted when kids are off of school The Shakopee Fraternal Order of Eagles donated $2000 . to the Parks and Recreation Department to be used for recreation activities . They have made similar contributions in the past. THE FOLLOWING PAGES CONTAIN A COMPLETE LISTING OF SHAKOPEE PARKS AND RECREATION ACTIVITIES. 4 1991 PARK DEVELOPMENT REPORT The City of Shakopee owns and maintains 262 . 6 acres of park land. The park system is a mix of neighborhood parks, community parks, playfields and mini parks . Long range plans include linear trails which will someday traverse the landscape of the entire community linking parks, neighborhoods, business districts and unique natural resources . Neighborhood parks include Stans Park, Holmes Park, Hiawatha Park and Timber Trails Park. Community parks are Lions Park, Eastside (JEJ) Park, O'Dowd Lake Park and Huber Park. Community playfields are Tahpah Park and Riverview Park. The Hauer's Edition Totlot is a mini park. Facilities within the Shakopee Park System include: 9 adult softball fields, 1 youth baseball field, 1 lighted baseball stadium, 1 lighted youth football field, 8 tennis courts, 1 outdoor swimming pool, 1 archery range, 3 lighted hockey rinks, 5 general skating rinks, 3 basketball courts, 8 horseshoe pits, 2 sand volleyball courts, 6 picnic shelters, 2 . 5 miles of trails and 5 winter warming houses. An indoor ice arena (bubble) , owned and operated by the Shakopee Hockey Association, is located in Lions Park. HIGHLIGHTS OF CAPITAL IMPROVEMENT PROJECTS •A bituminous bike trail was installed on the north side of the O'Dowd Lake Park peninsula connecting to the existing trail that meanders through the Stonebrooke development and golf course. •New playground equipment and landscaping by the park crew was installed at Hauer's Edition Totlot. •After 11 years of waiting, development of the Eastside (JEJ) Park finally commenced. Included in the project were a warming house/picnic shelter, hockey rink, general skating rink, basketball court, sand volleyball court, playground equipment, trail , and parking lot. Completion of the project will occur in the spring of 1992. •A sprinkling system was installed throughout Tahpah Park which will irrigate 9 softball fields, the baseball stadium and the youth football field. This project was started in the fall and is also scheduled to be completed in the spring of 1992 . •A neighborhood group in the Timber Trails development planted about hundred different kinds of tree seedings and shrubbery in Timber Trails Park. The vegetation was purchased with the money raised by this group. •Development of the pond/trail project for the south side of Lions Park was delayed another year due to the difficulty the State is having purchasing land for the Upper Valley 5 Drainage Ditch. The pond/trail project is being pushed back to 1992 and possibly delayed until 1993 . 6 • 1991 SWIMMING POOL REPORT The Shakopee Parks and Recreation Department oversees the operation of the Municipal Swimming Pool . Shakopee's Municipal Swimming Pool is not the typical swimming pool found in other communities . It has a sand bottom, a complete filtration system and recirculation (backwash) and chlorination system. The municipal pool employs 32 part-time seasonal employees. The pool's amenities makes it a real attraction for its residents as well as visitors from other parts of the Twin Cities . There is a 300' waterslide, a 12 ft diving well with one and three meter diving boards , a sand volleyball court area, a handicap access ramp for wheelchairs, a complete concession stand with hot food and cool refreshments and a bath house with individual dressing stalls and showers . The primary purpose in operating a swimming pool by a parks and recreation department is to provide its users the opportunity to acquire aquatic skills and to swim for enjoyment. The maintenance of a clean, attractive and safe pool facility with clear water is a requirement that must be met. For 22 years, the municipal pool has operated with very few, if any, major mechanical problems. However, in July of 1991 , staff informed the City Council there were mechanical problems at the pool and the pool's liner had deteriorated to the point of needing replacement. The engineering firm of Orr-Schelen-Meyeron and Associates was hired to identify problems and recommend actions to correct them. If the City Council chooses to move forward in making these repairs , it's possible the project could be completed before the pool opens on June 6 , 1992 . The estimated cost of the project ranges from $106 , 000. to $120,000 . HIGHLIGHTS •Season passes, concessions and gate admissions were up slightly. •There was good attendance at various special events. •The ARC Slide-A-Thon was held at the municipal pool and was a major success. The lifeguards volunteered their time for the event. •This year, there were more groups from outside the community that made arrangements to come to Shakopee's pool than in the past. •Applications for the reduced fee season passes and swimming lessons were up 27% compared to 1990 . The recession may be a factor. 7 FINANCIAL REVIEW AS OF 12/31/91 PARKS AND RECREATION ADMINISTRATION This financial report reflects the current status (12/31/91) of the administrative budget for parks and recreation. The City' s Finance Director will have a final report in March. For the fiscal year 1991, the City budgeted $152, 945 . for park and recreation administration. However, the budget was amended to $161, 430 . when the temporary Recreation Assistant was hired in mid-September. Anticipated revenue to be collected from recreation programs and activities in 1991 was $86 , 000. In 1991, expenditures for recreation administration exceeded the budgeted amount by $5, 506 . 39 ($166, 698 . 39) . On the other hand, revenues collected from recreation programs and activities surpassed its original projections by $4, 968 ($90, 698) . Part-time Recreation salaries and workmans compensation were the two areas of the recreation budget that were in excess of what was appropriated. However, factors that led to these over expenditures are as follows : 1. When data was being compiled to determine how many users were from the townships and how many were from the city, a temporary person was hired to assist with this project. Over 8 , 000 names had to be individually checked and changed, if needed, to accomplish this task. It took about two months to process this information. The cost for this project was estimated to be about $2, 000 . 2. For nine and a half months of the year, the department was operating with one less professional staff person. Therefore, part-time employees were asked to help out with certain activities when the Program Supervisor simply had no time to accomplish them by himself. 3. Workman compensation insurance more than doubled what was budgeted. This was not anticipated when budgets were developed in 1990. 4. Some activities, such as gymnastics , skyrocketed in their registrations requiring us to add more classes and more staff hours for the instructors. A summer gymnastics program was offered for the first time in ten years . Even though we added more staff hours to activities like gymnastics, we also generated more revenue to more than cover those costs . Thus, the excess expenses in part-time salaries were the result of highly successful and profitable programs . 5 . Lastly, it should be noted $3, 000. in township fees were waived by council when it was determined that Louisville and Jackson Townships would participate in funding recreation in 1992. Therefore, we actually exceeded projected revenues by $7, 698. 8 0) a) ■ o, ..E._0 cl L 0a] q h U r 3 a? ^` a5 cJ 03 N w al 1 X h. co a) o a' F- 0 c `� co i > `t O -c3 ■ .. r L a) a/ ^' 0 64 W U � CD .? r LI° `n o +,, W 0 o /I ) " _ o a) LO 0 W 7 0 N Cr . 64 � a ra a 0 11 06 7:3 " , �. � t 1 1 7 C i L 0. c `C5 X co 0—, W Co cO C 0 00 col Q a.) 64 C.. 9 0 N r 69 CO Q) O co O O OC`) _ r O O 6, CO Z %.,; .. OI \\\;;:::::_ Q \,.. .... to W ~' \\ki.. I cc % 0 as L_. z U O \, - vi 0 w \ O rn W N ��.;;;, F-- /y /yam I \M•• = CD m< IVifn N O I CC T LU i CO tO 0 \\„ rO \F d I 49 fR < 1-1—I69 LLI t v•-••• ::::i v::::,tiiiii �\\ O `\Y.. CC \\\.eeci \1\( M'T \\\M•e.•. N \\gig ^6'3 v.O N \ :: : 4* \F::::1 c P c.; 4.iiiii. . Ee i"\'I::::: ON *„„! 0.) ‘ ::::!!! \,:::i g....3 w4,—,0 0 ;,-% I I • J CC CC F- Q ~ W W Ill CC a a 0 U w U to to U w cc CO Z J >- CC LUZ 0 O~ F- 0 Z 10 • 1991 POOL FINANCIAL REPORT As of 12 - 31 - 91 BUDGETED ACTUAL REVENUE $ 72,675. $ 69 ,969 . EXPENDITURES 101,710 . 93 ,566 . DEFICIT -$ 23 ,841. ANTICIPATED DEFICIT $38 ,000 . SOURCE OF REVENUE BUDGETED ACTUAL PCT 1990 CONCESSIONS $11,000. $ 9,725 .-88. 4 $ 11,297 . WATERSLIDE 13 ,000. 11 ,105.-85. 4 13 ,993 . SWIM LESSONS 9,100 . 10,806 . 118 . 8 9 ,728 . SEASON PASSES 15,500 . 17,743 . 114 . 5 16,524 . GATE ADMISSION 17 ,050. 20 , 346. 119 .7 19,921 . $65, 650. $69,725. $71,463 . * Season ticket sales : 1990 1991 FAMILY: 458 460 INDIVIDUAL: 73 74 REDUCED FEE: 32 51 In 1991 twenty-eight family passes were purchased by non- residents. One individual pass was purchased by a non-resident. Non-residents are assessed an additional $5 . Family Passes cost $40 . Individual Passes cost $28 . A $4. discount was given to those who purchased their season tickets at the Shakopee Showcase. The City of Shakopee has Reduced Fee Program for families which fall within low income guidelines. A copy of those guidelines can be found on page 5 . Under the Reduced Fee Program, the Family Pass sells for $5. Swimming Lessons can be takened for $3 (one swimming session per individual per season) . * Swimming lesssons sales: 1990 1991 784 754 * Pool deficit: The City operates the pool as a major service to its constituants. Over the years, expenses have generally exceeded revenues. The deficit for the last five years has ranged between $10 ,406 . to $21,615. In 1991 , the deficit was $23 ,841. It is staff's goal to reduce the pool's deficit in 1992 to less than $10 ,000 . 1987 $17 ,700 . 1990 $20,513. 1988 10 , 406. 1991 $23 ,841 . (unofficial) 1989 21 , 615 . 11 T Q co co N F LU Q CO w • tn. CI i �— w zw Cr0 0 N co Q 'W T ^� CO Lu Ma r. W —I 0fi,CC z m r- a x� C9 0) OCC 0 2 I---' CI Eft d� U CL 0 ets W_ ri co _1a u) �/1 w u¢i v v w u) 111 y y 06 0 ' \ . \ 2.- D CC so co Z w el LL N m t4 d? X w W 2 Z O w cc w a 12 . , .,: in cv co 4/) CO N 6 . 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ZW I , . ...,...:__ .,,,.,„.‘,:liiiEF:- .'..e.:::::::::: lt,,%,:-•.....:-- T.m. r- cv, —_, cc ' :::;;;;;;;; : st • \'0..- - V.iff ii::::::::. te r- IR'. 2 Lu o, cc ,2 i.7..ii..i:1:..::71::..;:.:..::.::::3::::::::1.:: ..,,..\\.,\%,,\,\kV.;.x‘\t.,::.-E...-::.:.E..:.3i.:...g::...3i:...i:...E"i:3El3kk'1\,\\V\6i.?.\.s•Iicti,i'i-'i-i'ii.'n'.',.':..'li'i. ..0,,'.\'k.‘,:l\\1/4,\b\\\\:,l..,!I11..'.:..:.'..;.::..!!..........:...........'...:.'......:..,'-...'.. <02ZC1.O- cn cn w cn cn z z CI LLI Z 0 0 7-1 cn 0 cri cn cn cn cn cn cc < (7) a_ cn w w w 0 < Cr) LU LU < 1 3 4-G MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: MWCC Systemwide Infiltration/Inflow Study DATE: March 12, 1992 INFORMATIONAL ITEM FOR COUNCIL: Staff has been attending the MWCC meetings regarding their systemwide Infiltration/Inflow Study for the last 2 years and the study is basically completed. A formal report will be forwarded to the MWCC Commissioners shortly, but there will be no more informational meetings. At the final meeting on March 11, 1992 , a list of those Cities that have potentially excessive I/I was presented and is attached for Council information. It should be noted that Shakopee is not on the list. Our sanitary sewer system is actually quite good and, with the exception of the River Interceptor, we do not have any excessive I/I. Council members may contact me directly if they desire more information on this study. DH/pmp Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 . - 612 222-8423 February 20, 1992 Mr. Dave Hutton City Engineer City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Deer Mr. Hu:ton: After two years of study, the Metropolitan Waste Control Commission (MWCC) is completing the Systemwide Infiltration/Inflow (I/I) Evaluation. The final project report will document the significance of I/I in the Twin Cities metropolitan area and present options for incentive and disincentive programs to reduce M. The project team will present the findings and conclusions of the study at two upcoming public information meetings. We invite you to attend one of these meetings to discuss the results of the Systemwide I/I Evaluation. An agenda for the meetings is enclosed. The meetings will he held: Wednesday, March 11, 1992 2:30 p.m. to 4:30 p.m. Dakota County Library 1340 Wescott Road Eagan, MN Community Room 452-9600 Thursday, March 12, 1992 9:00 a.m. to 11:00 a.m. Brooklyn Park City Hall 5200 85th Avenue North (85th and Regent) Brooklyn Park, MN 424-8000 We look forward to seeing you at our final community meetings on the Systemwide 1/1 Evaluation. Thank you tor your participation over the last two years. If you have any questions about the meetings, please call Wayne Rikala, Project Manager, MWCC, at 229-2127. Very truly yours, � rt Pauline Langsdorf Senior Communications Officer Attachment cc: Charles Weaver, Chair, MWCC Gloria Vierling, Commissioner, MWCC Equal Opportunity/Affirmative Action Employer 0 �i4, Assessment of Potentially Excessive I/I Wet - Soil/ - Weather Potentially Dry Weather Potentially Groundwater Peak Ratio Excessive Peak Ratio Excessive Community Condition (WWPR) RDI/I (DWPR) GWI Chanhassen Wet 2.81 X 1.62 X Circle Pines Dry 2.32 X 1.48 X Crystal Dry 1.97 X Deephaven Wet 1.74 X Eden Prairie Wet 2.69 X Edina Wet 1.60 X Farmington Wet 1.65 X Forest Lake Township Wet 2.85 X 1.77 X Fridley Dry 1.49 X Little Canada Wet 1.72 X Long Lake Wet 3.03 X Maple Plain Wet 3.61 X 1.85 X Mendota Heights Dry 1.45 X Mound Wet 2.68 X Moundsview Dry 1.36 X Newport Dry 2.17 X 1.39 X Orono Wet 1.60 X Osseo Dry 1.36 X Rosemount Dry 1.34 X St. Paul __a 1.63 X Shorewood Wet 2.92 X 2.02 X Stillwater Wet 1.91 X Waconia Wet 3.56 X Wayzata Wet 3.00 X West St. Paul Dry 2.03 X 1.45 X aCombined Sewer Area GLT2911007.51 DRAFT Study Recommendations • Continue MWCC's Interceptor Inspection and Maintenance Program • Continue to Improve Reliability of Flow Metering System • Implement Public Information Program for I/I Control • Implement Technical Assistance Program for I/I Control • Implement 1/1 Reduction Goals Program U22 n6Y-1' Paja) • Periodically Review Systemwide I/I Levels • Implement Financial Incentive Program if I/1 Reduction Goals are not being met - &duct.3-9-92 Iml r - I/I Reduction Goals Program • Set Mutually Acceptable I/I Reduction Goals for Communities with Potentially Excessive I/I • Communities to Amend I/1 Control Plans in Comprehensive Sewer Plans to Reflect Actions to Meet Goals • MWCC / Metropolitan Council to Monitor Community Progress • If Progress Toward Meeting Goals is not Satisfactory, Source Detection Program / Cost-Effectiveness Analysis may be Required before Approval of Plans for Sewer Extensions .-I F- M 0 --4 O0 N I)) to Q in VCO V 00.-4 M M O ^ 0) M CO CO O(0 00 00 O 0 -4 M -4 M n0V0) iCOMMCO N 0) -4 In VN-4M n C0 0) -4 .-1 Cl) I--1 N -4 N-4 M --•I V -4 N N N M n W 1-4 -4 C W I l t 1 11 1 t 1 1 1 1 I I 1 I 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 I I < 0 -Inv N 000V0000000000000 V 000000000 0 0000000000-4000 a Z MM-4 00 00000001,00M0000000 V 000000000 to 0Mn000m0000V000 M OCV M 000001 movr--VMOON 0 00001... 00 n 00n0Mnn0)000) In , C -IPCO to ON00000PVMOV0000 n NII)00•-4 00 0) 000MCOCOONMNO1.... 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W Z U) LLUH N W N H S W V) -J U..1 >V) 0 I- W > KH H Z F- H w aZ wJ > w H O a w0 (nm CC f O F- O NH W W Z WI- -.1 0- N > w 0 a cc - < 0 a- z z..Zf .6 a' x v) Ya 0 a w W ix Ho N f W ¢N V)Z W H J 0 a W C/)H ).4 Q F- > LLZ a W H I- C)I- OH a x a H --1 Z CC a' I- a U as V) 0 0 O N OU 00 : 0) +c rn ZO -IV) : ti O) < C)C) .t LI) -1 IL it V x V R Q 44 City of Shakopee „; ''� POLICE DEPARTMENT1INS . `,��P ��y�F� 476 South Gorman Street WIA . ti_ SHAKOPEE, MINNESOTA 55379' �t Tel. 612/445-6666 y ' ` " 4 0�� Fax. 612/445-2313 �AKOPE /w4li'NESO -eff �lr �� The Police Report An inside look at police activity. March 12,1992 Officer Injured at Scene of Domestic First Responder Training The most dangerous call on which a Officers are participating in nine hours police officer can be sent is a domestic of First Responder Refresher training dispute. On these calls an officer being offered in three hour increments never knows what to expect or what on Mondays or Thursdays. This will happen. training is offered to help officers Anmaintain their certification as First example of this occurred on March 9th when officers received a report of a Responders. Officers not taking domestic in progress and an officer advantage of this course and whose was ultimately injured while struggling certification lapses may be required to retake the 40 hours course to regain with a violent adult male. The suspect was arrested and jailed and charged Certification. with domestic assault, MSS 609.2231, and 4th degree felony assault, MSS 609.713 for inflicting an injury on our Sr. High School Parking Lot • officer. The Shakopee Police Department Patrol of the Sr. High School parking regularly deals with concerns that exist lot has been stepped up due to in this situation; domestic abuse and complaints of noise by young people the use of force. We address domestic during late evening and early morning abuse by providing protection and hours. resources to victims and arresting and prosecuting perpetrators to the fullest extent allowed by law. The use of force by officers is February Statistics and Bar Graphs addressed in training and department February Crime Summary policies. The public rightfully demands February Citation Summary our officers treat them properly. The February Bar Graphs Shakopee Police Department echoes this demand and insists that anyone The above information is enclosed. who deliberately injures an officer who is effecting a lawful arrest or performing any other duty imposed by law go to jail for felony assault. goeSetvs a p.0tzct 11 . 1 , 1 .. 0 w 1 1 Z z > LLI 0 i.....ii % \,, i 2 cf) c., H cc ! , .. \,\ , ,\. ,. 0 c c 0 T-" < CL 1.1.1 Li] ° I . .. 0 ° k WSW\ \. \`v‘I, \ \\ \\\ \ < CY) LU -1 =J LL1 , . , \ \\\\, , , , , , ,, , D ..:::::::.R•::. 0 . > 1 .1 CE ,‘,, %,\,\ \ 1:i:iiii;i:v::::::.:• ',•:..:..- :.,-,.::i:- itt\ta 0 O " -J CD cn Cl— CI) . . >- I CC I \\\\\\\ \ 1%,.--c.:\\\\\\\\ \\,\ %\\.\\ ; < • i 1 II i—I-1 0 . . cc 1...,.... . .:::-::,..,,,,,,:i:,,,,,,„,.„..,„;,,,„,„,,,,:,:.,:_.::::„„,,,,,,:„,..„,„,,,:„„„„ n LU LL C) a. CD CL = a) 0a) tr ..1 • • iiiiimiliii.iiii ...z.- .na I < < ' CO ..:. . ' . ... •:.....:,..: ,. , ' N NN,\ S , \\.\ "I I 10 L.L.. 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T T- 1 M 0 Thur 03-05-92 Shakopee Police Department Time: 2 : 50 pm Crime Summary Report - UOC Page: 1 Monthly Report For February 1992 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation 0000 . . . 3 9301 . . . 3 LOST, PERSON 9303 . . . 2 LOST, PROPERTY 9311 . . . 4 FOUND, PERSON 9314 . . . 1 FOUND, ABANDONED OR STOLEN VEHICLE 9400 . . . 33 MOTOR VEHICLE ACCIDENT ( 10-50, ALL OTHERS) 9420 . . . 1 MOTOR VEHICLE ACCIDENT (10-52, PERSONAL INJ) 9450 . . . 6 MOTOR VEHICLE ACCIDENT (H&R NO INJURY) 9461 . . . 1 PEDESTRIAN-MOTOR VEH. , PERSONAL INJURY 9520 . . . 4 ACCIDENTS, PUBLIC-OTHER, ALL OTHERS 9522 . . . 2 ACCIDENTS, PUBLIC-OTHER, FALLS 9530 . . . 9 ACCIDENTS, HOME, ALL OTHERS 9531 . . . 1 ACCIDENTS, HOME, FALLS 9540 . . . 1 ACCIDENTS, OCCUPATIONAL, ALL OTHER Thur 03-05-92 Shakopee Police Department Time: 2: 50 pm Crime Summary Report - UOC Page: 2 Monthly Report For February 1992 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation 9600 . . . 4 FIRES, ALL OTHERS 9606 . . . 1 FIRES, VEHICLE 9710 . . . 1 MEDICAL, SUICIDE ATTEMPT 9711 . . . 1 SUICIDE ATTEMPT, ADULT MALE 9712 . . . 1 SUICIDE ATTEMPT, ADULT FEMALE 9715 . . . 1 MEDICAL, SUICIDE THREAT 9800 . . . 35 MISCELLANEOUS PUBLIC 9801 . . . 12 DOMESTICS 9802 . . . 7 PUBLIC ASSIST/MOTORIST ASSIST 9803 . . . 2 DETOXIFICATION 9804 . . . 2 PUBLIC INTOXICATION 9805 . . . 41 SUSPICION (PROWLER, OPEN DOOR, VEH. , PERSON) 9806 . . . 8 ATTEMPT TO LOCATE/CHECK WELFARE OF PERSON 9807 . . . 3 WEAPONS COMPLAINT (HUNTERS,SHOOTERS,FIRECRAC) Thur 03-05-92 Shakopee Police Department Time: 2 :50 pm Crime Summary Report - UOC Page: 3 Monthly Report For February 1992 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation 9809 . . . 41 VEHICLE COMPLAINTS (RACING, MUFFLERS, PKING) 9812 . . . 2 STALLED VEHICLE, REQ TO PARK, NOTIFY OFFICER 9815 . . . 21 JUVENILES (COMPLAINTS ABOUT) 9817 . . . 16 DISPUTES (CUSTOMER,PATIENT, PERSON, OTHER) 9818 . . . 17 DISTURBANCE (LOUD MUSIC, LOUD PARTY) 9821 . . . 3 IMPOUNDED/TOWED VEHICLES (TRAF HAZ/OT PKING) 9824 . . . 10 CIVIL DISPUTES, COMPLAINTS 9825 . . . 6 GUN PERMITS, REQUEST TO ACQUIRE 9827 . . . 15 PRANK 9-1-1 CALLS 9828 . . . 10 ANIMAL COMPLAINTS (BARKING, RUNNING LOOSE) 9900 . . . 1 MISCELLANEOUS OFFICER 9901 . . . 25 ALARM 9902 . . . 5 ESCORTS, FUNERAL 9905 . . . 6 WARRANTS/SUBPEONA/SUMMONS (SERVICE OF) Thur 03-05-92 Shakopee Police Department Time: 2:50 pm Crime Summary Report - UOC Page: 4 Monthly Report For February 1992 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation 9908 . . . 1 HOUSE CHECKS 9911 . . . 3 MESSAGE DELIVERY (EMERGENCY-OTHER) 9912 . . . 5 BREATH TEST REQUESTS 9913 . . . 35 ASSIST OTHER POLICE AGENCY 9914 . . . 1 ORDINANCE VIOLATION (DISPLAY AFTER-HOURS,ETC) 9915 . . . 3 ESCORTS, ALL OTHERS 9923 . . . 2 LITTERING A5351 . . . 3 ASLT 5-INFLICTS ATTEMPTS HRM-HANDS-ADLT-F A5352 . . . 2 ASLT 5-INFLICTS ATTEMPTS HRM-HANDS-ADLT-A A5353 . . . 1 ASLT 5-INFLICTS ATTEMPTS HRM-HANDS-ADLT-S A5356 . . . 1 ASLT 5-INFLICTS ATTEMPTS HRM-CHILD-S A5406 . . . 1 A5451 . . . 1 ASLT 5-FEAR BODILY HARM-HANDS ETC-ADLT-FA A9500 . . . 2 TERROR-THRT INFLT BH-UNK WEAP Thur 03-05-92 Shakopee Police Department Time: 2 :50 pm Crime Summary Report - UOC Page: 5 Monthly Report For February 1992 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation A9660 . . . 1 TERROR-THRT INFLT PRO DM-EXPLO INCEN B2394 . . . 1 BURG 2-UNOCC RES FRC-U-UNK WEAP-COM-THEFT B3760 . . . 1 BURG 3-UNOCC NRES FRC-N-UNK WEAP-UNK ACT B3834 . . . 1 BURG 3-UNOCC NRES NO FRC-D-UNK WEAP-COM T C0011 . . . 1 D3550 . . . 1 DRUGS SCH 2 NARCOTIC-POSSESS-COCAIN-OTH C I0070 . . . 1 CRIM AGNST FAM-UNK LVL-MALIC PUNISHMENT C J2500 . . . 3 TRAFFIC-GM-DRIVE UNDER THE INFLUENCE OF LIQUO J3300 . . . 1 ACCIDENT-MS-FAIL STOP-DRVR CAUSED J3500 . . . 5 TRAF-ACCID-MS-DRIVE UNDER INFLUENCE OF LIQ K5556 . . . 1 L3277 . . . 1 M3001 . . . 1 JUVENILE-ALCOHOL OFFENDER M4199 . . . 2 LIQUOR-OTHER Thur 03-05-92 Shakopee Police Department Time: 2 : 50 pm Crime Summary Report - UOC Page: 6 Monthly Report For February 1992 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation M5350 . . . 6 RUNAWAY M7299 . . . 1 M7401 . . . 1 SALE OF TOBACCO TO CHILDREN N0230 . . . 1 N3190 . . . 11 DISTURB PEACE-MS-HARRASING COMMUNICATION 03602 . . . 1 OBSENITY-MS-INDECENT-EXPOSURE-TO ADULT Q3250 . . . 1 R2413 . . . 1 T0069 . . . 1 THEFT-UNK LVL VAL-FRM-MAIL-OTH PROP T2029 . . . 1 THEFT-$251-$2500-FE-FRM BUILDING-OTH PROP T2159 . . . 3 THEFT-$251-$2500-FE-FRM MOTOR VEHICLE-OTH T4011 . . . 1 THEFT-$250 LESS-MS-FRM PERSON-MONEY T4019 . . . 1 THEFT-$250 LESS-MS-FRM PERSON-OTH PROP T4021 . . . 1 THEFT-$250-MS-FRM BUILDING-MONEY Thur 03-05-92 Shakopee Police Department Time: 2: 50 pm Crime Summary Report - UOC Page: 7 Monthly Report For February 1992 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation T4029 . . . 8 THEFT-$250 LESS-MS-FRM BUILDING-OTH PROP T4059 . . . 1 THEFT-$250 LESS-MS-FRM YARDS-OTH PROP T4099 . . . 4 THEFT-$250 LESS-MS-FRM SELF SRV GAS-OTH PROP T4151 . . . 1 THEFT-$250 LESS-MS-FRM MOTOR VEHICLE-MONEY T4159 . . . 2 THEFT-$250 LESS-MS-FRM MOTOR VEHICLE-OTH U0018 . . . 1 COMPUTER CRIME\THEFT OF SOFTWARE U0112 . . . 1 U1061 . . . 1 THEFT-FE-BY SWINDLE OR TRICK-$20000 MORE U1282 . . . 1 U3018 . . . 1 MISD-THEFT BY CHECK-$200 OR LESS U3287 . . . 3 THEFT-SHOPLIFTING U3288 . . . 2 MISDEMEANOR SHOPLIFTING $200 OR LESS U3998 . . . 1 MISD FRAUD V1012 . . . 1 UNAUTHORIZED USE-FE-OVER 2500-TRUCK-BUS Thur 03-05-92 Shakopee Police Department Time: 2: 50 pm Crime Summary Report - UOC Page: 8 Monthly Report For February 1992 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation V1021 . . . 1 VEH THEFT-FE-OVER $2500-AUTO V2011 . . . 1 UNAUTHORIZED USE-FE-251-2500-AUTO V2021 . . . 1 VEH THEFT-FE-$251-$2500-AUTO V2110 . . . 2 THEFT-PARTS FROM MOTOR VEHICLE-FE-251-250 V4110 . . . 6 THEFT-PARTS FROM MOTOR VEH-MS-250 LES W0999 . . . 2 X0020 . . . 1 X3080 . . . 1 CRIM AGNST ADMN JUST-MS-OBST LEGAL PROCESS X3120 . . . 1 CRIM AGNST ADMN JUST-MS-CONTEMPT OF COURT X7731 . . . 14 CRIM DAMAGE TO PROPERTY 3RD DEGREE PRIVATE PR X7732 . . . 1 CRIM DAM TO PROP 3RD DEGREE PUBLIC PROPERTY X7733 . . . 5 CRIM DAM TO PROP 3RD DEGREE COMMERCIAL/BUSINE *** AGENCY GRAND TOTAL: 545 I Film' ! 0 .\\\\\\\ \\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \ \\ \\ u Z w (\ mimma\\\\\\\\\\\\\\\\\\\\\\\�? O z _ - ..._ . H >- I— cr < Q Jc_ I C__ 2 iiiimmitimarnii-- Li� fl I T 1� ! LLI DI 0 � J I < II Z ' 1 I J it 1 w Q k\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\N._ D Q I \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ 5 1 1 -- � a Um. }...,.. : , - _ k \\‘._ p_ i wLi.. a a \\\\\\\\\\\\\\\\\\ . < i 0 i___ccis . .. CI 1 C^ j ,` \ " \\`\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\vv,) — N I O O O O O O O O O O Of O co C7 N 0 CO CJ N COCD 1 N T T T I CO 1 0 I II 1 Sun 0Z-08-92 Shakopee Police Department Time: 2 :46 pii Citation Summary Report - UOC Page: 1 Monthly Report for February 1992 File Type : Citation Print ALL LGN Codes SBN : All Print ALL U 0 C codes Including Juv. Water/Traffic Records U 0 C Total U 0 C Literal Translation 9000 . 2 CARELESS/RECKLESS DRIVING 9001 . 32 SPEED 9005 . . 2 OVER CENTERLINE 9007 . . 1 IMPROPER CHANGE OF COURSE 9022 . 1 WINDSHIELD NOT INTACT/UNUSEABLE 9023 . . . 1 BUMPERS 9030 . . . 1 STOP SIGN VIOLATION (FAIL TO STOP FOR) 9032 . . 5 SEMAPHORE VIOLATION (RED STOP LIGHT) 9034 . 1 SCHOOL BUS VIOLATIONS (SIGNS AND SIGNALS) 9100 . . 9 PARK IN "NO PARKING" ZONE 9106 . 11 PARK IN HANDICAPPED ZONE 9107 . . 3 WRONG WAY PARKING 9108 . . . 1 ABANDONED VEHICLE (ORD) 9113 . . . 12 ILLEGAL PARKING (MISCELLANEOUS) 9200 . . 1 DRIVE AFTER CANCELLATION 9201 . . . 2 DRIVE AFTER REVOCATION 9202 . . . 2 DRIVE AFTER SUSPENSION 9203 . . 4 NO MINN. DRIVERS' LICENSE 9215 . . 21 NO CURRENT REGISTRATION/EXPIRED PLATES 9233 . . 1 USE OF UNREGISTERED VEHICLE 9236 . 2 OPERATE VEHICLE WITHOUT INSURANCE J3500 . . 6 TRAF-ACCID-MS-DRIVE UNDER INFLUENCE OF LIQ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SHAKOPEE PARKS AND RECREATION ADVISORY BOARD MEETING FEBRUARY 24, 1992 In the absence of Chair Rislund and Vice Chair Tomczik, a motion was made by Larson/Johnson and carried to nominate Seifert as Temporary Chair. Motion carried. Shakopee Parks and Recreation Advisory Board Meeting was called to order at approximately 7: 20 PM. , in the City Hall Council Chambers. Present : S. Johnson, A, Seifert, P. TenEyck, R. Larson, P. Rislund( late ) and R. Tomczik( late ) Absent : Delores Lebens Staff M. McQuillan, Program Supervisor; S. Dvorak, Administrative Assistant and K. Lewis, Recording Secretary Guests : Barry Stock, Community Services Director Motion by Johnson/TenEyck to approve the amended Feb. 24 Agenda, including discussion on (A ) Concession Trailer/Memorial Park (B)National Fitness Campaign and (C)Workshop Information under New Business. Motion carried. Motion by TenEyck/Larson to approve the amended January 27 Meeting Minutes, correcting the inadvertent omission of Tomczik's name from the meeting minutes; deletion of December 3rd from the 5th paragraph of meeting minutes and; the adding of Anne Seifert ' s name which is to be inserted after paragraph 6 as having been elected Park and Recreation Advisory Board's representative to the Community Education Advisory Board. Motion carried. Administrative Report The Administrative Report was jointly given by McQuillan and Dvorak. Under the Activity Report Dvorak discussed many various Park and Recreation programs. A pool repair update was briefly given by McQuillan. He stated the Bid Opening will be March 5. McQuillan reported that Council authorized the use of Park Reserve Fund monies instead of Capital Improvement funds, McQuillan presented the Revised Park and Recreation Advisory Board Calendar. Spring and Summer programs were discussed by Dvorak including the Marshmallow Tournament, Christmas in July etc. Dvorak informed the board of the possibility of organizing a summer sand volleyball program which could be conducted at Lions and Eastside Parks on Wednesday and/or Thursday evenings. McQuillan presented the Shakopee Coalition Meeting Minutes as an informational item. New Business McQuillan introduced the new Community Services Director, Barry Stock, who shared some of the difficult decisions that will occur this year for the City of Shakopee. These decisions will involve recreation programs, staffing and services etc. Stock listed various proposals to be added to the 1992 Goals and Objectives. 1. Review services being supplied to organizations/associations and determine cost effectiveness of maintaining status quo. Review alternative service delivery options. ( July 1992) 2. Establish a policy that sets a minimum cost recovery scenario Fees vs. actual programming costs - Adult vs Youth. ( July 1992) 3. Review all programs to determine if they should be continued of if they can be absorbed by the private sector or some other organization. (October 1992) 4. Determine Full-time/Part-time Recreational staffing needs to facilitate sound programming and support. (Emphasis given to practice following move to new facility. ) (September 1992) S. Review Community Youth Building Operations Plan and determine if scheduling should come under recreation control. ( If yes, develop procedures, policies, fees. ) (March 1992) Chair Rislund suggested developing developing a mission statement for the City's Parks and Recreation programs. McQuillan gave an update on the status of the 1992 Park Development Program. He said the Tahpah Park parking lot project will be done sometime in the fall after the softball season. The Lions Park Tennis Courts will be repaired in June or July. McQuillan had hoped both projects could be done together to save money, but the high school tennis programs, which use the courts in the fall, are relying on the use of them for their growing program. McQuillan stated that the Lions Park pond/trail project is being delayed until the spring of 1993. The State of Minnesota has fallen behind schedule in acquiring easements for the Upper Valley Drainage Ditch Project. The pond/trail project and the drainage ditch project are tied together. McQuillan also reported that last years Eastside Park Development Project and the Tahpah Park Irrigation Project will both be completed this spring. McQuillan passed out a sample agenda for the March 24 Meeting with service organizations. The purpose of the meeting is for the P. R. A. B. to meet with the leadership of these organizations, to discuss future development of Shakopee 's park system. TenEyck was concerned about time. Will this meeting last too long? Stock suggested shortening the agenda or holding this meeting on another day different from the regular P. R. A. B. meeting. Johnson said the regular meeting agenda could be shortened so enough time was available to meet with the service clubs. Larson/Johnson moved to have a shorter agenda so there would be adequate time to meet with the service organizations. Motion passed. Johnson excused himself from the meeting. McQuillan presented a request from Shakopee Chamber of Commerce to include a "Mini Business Fair" along with the Shakopee Showcase. After a lengthy discussion Johnson\Larson made a motion to table the proposal and have Director Stock and a Chamber sub-committee conduct a survey of non-profit groups on how they feel about being involved with a "Mini Business Fair", after which time they would put together a formal proposal. Motion carried. Old Business The results of Pool Managers Wage Survey was presented by McQuillan as an informational item. Director Stock stated that he will be meeting with pool employees to discuss wages and employee job classifications prior to the 1992 season. The 1992 Goals and Objectives were presented again for the board to review and make changes if necessary. Barry Stock suggested changing the wording in some of the goals. Stock recommended using words like "investigate, study and review" in stating goals. Rislund recommended that staff make these changes and re-submit the goals at the next meeting. No Community Education Meeting Report was given. No Community Survey Report was given. Other Business McQuillan proposed that staff investigate the construction and staffing costs for a Concession Trailer to be placed at Veterans Memorial Park during the summer months. McQuillan believes this could be a possible revenue generating source for the Park and Recreation Department. Staff will be looking into this and report back at a future meeting. McQuillan supplied handouts about an ADA Law Workshop. McQuillan said if any member of the board is interested in attending this workshop they should let him know so he can make the arrangements. This conference provides an opportunity for parents, consumers, practitioners, administrators, and University faculty/staff to share their experiences, perspectives, and recommendations about how to meet the requirements of ADA in community recreation programming. Staff reported on the National Grant Program Fitness Campaign which funds over 90% of the project. Due to the late receipt of program information notification, the decision was made not to pursue it. Motion by TenEyck/Tomczik to adjourn. Motion carried. Respectfully submitted, Kathy Lewis, Recording Secretary TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Informational Items DATE: March 12, 1992 LOGIS (the cities computing consortium) has purchased new financial software. Shakopee will begin the conversion process in July 1992 and go live on the new system in November 1992. The 1993 budget will be prepared on the old software. The new system has many more capabilities and, of course, will take more staff work to run it. Logis is developing new utility billing software. Shakopee uses this for the storm drainage billing. The software is not complete yet and a conversion date for Shakopee has not been set. One of the features of the new utility billing system that has been decided upon by the cities is that there will be no postcard bills. The new bills will be 6.5 by 11 inches and therefore will have to be folded and stuffed into an envelope for mailing. Staff is planning on implementing bar coding on the new bills in order to be able to scan the receipts and thereby speed up receipting and posting to the utility accounts. Tentatively, staff is planning on including a return envelope in the billing unless Council feels otherwise. One issue to be addressed is how to deal with the increased work load of stuffing the bills. Options include current staff, temporary staff, contracting out and buying a stuffing machine. Logis has completed a move into another part of the building in which they are located. The move was completed over the weekend of 2/21 with no interruption of service to Shakopee. The police system, for those cities that use it, was only down for 8 hours. Direct deposit of payroll is proceeding. There appears to be no cost to the City to offer this feature. There are still some issues to work out and testing to be done. Staff is not rushing this issue. If implemented, projected effective date would probably be in June. There were 13 positive responses from employees expressing interest in the program. That is probably about normal for a start up response and I would expect to see a participation rate of about 40% within a year. Some companies mandate employees use direct deposit. One of the benefits to the employer is that employees do not take time during the day (on the clock) to go to the bank. You and/or Council may wish to consider implementing mandatory use of direct deposit in some way. $ 7 Note Meeting Time: 5:30 P.M. TENTATIVE AGENDA Community Development Commission City Hall Council Chambers Wednesday, March 18, 1992 1. Call to Order at 5 : 30 P.M. 2 . Approval of the Minutes - February 19 , 1992 3 . Economic Development Update (Verbal) a. Brambilla Project b. 4 . Downtown Alley Improvements/Overhead Utilities 5. Subcommittee Report a. Transportation Coalition Minutes (Notes) b. Municipal Facility Task Force (Minutes) c. Scott County Economic Development Coalition (To be Handed Out At The Meeting) 6. Informational Items a. Business Update from City Hall b. February Building Activity Report c. Apple Valley Year End Review d. Scott County Economic Development Brochure 7 . Other Business a. Next Meeting - April 15, 1992 b. 8. Adjournment Please call Barry or Aggie at 445-3650 if you cannot make the meeting. MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Estimated Financial Impact of Governor Carlson's Budget Proposal DATE: March 12, 1992 Information received from the Association of Metropolitan Municipalities has indicated that the proposed Local Governmental Aide (LGA) cut for Shakopee would be $142, 925. 00. This would result in the City receiving no LGA for 1992 . The overall impact would be a 5.5% reduction in the City's revenue base. Revenue base is composed of property taxes collected plus Local Governmental Aide. I have been informed that there is intense opposition in St. Paul to this proposal. I will be in contact with our State Legislators registering our opposition to this proposal. As structured, the proposal affects various governmental entities much differently. Some cities have revenue base cuts as much as 8 .2% while others have no cut whatsoever. Many cities which currently receive no LGA payment and, under the Governor's proposal, they would receive no reduction in their revenue base. Schools, counties, towns, and special districts apparently receive virtually no cuts whatsoever. From what I 've been told there will be legislative counter proposals. A significant number of outstate cities will have their revenue bases cut by 8 . 02%. This will clearly broaden legislative opposition to the Governor's proposal. I will keep the City Council informed of progress on this legislation. ip. 9 ItMETROPOLITAN COUNCIL Mea,c Park Centre. 230 East Fifth Si,.et. St. Paul. MN 55101-1634 6/3 291-6359 F.-IX 613 ?91-6550 TTY 613 ?91-0904 March 11, 1992 Mr. Lindberg S. Ekola City of Shakopee 129 First Avenue East Shakopee MN 55379 RE: City of Shakopee Comprehensive Plan Amendment Proposed Sanitary Sewer Policies--Rahr Malting Wastewater Treatment Facility Metropolitan Council District 14 Metropolitan Council Referral File No. 14159-8 Dear Mr. Ekola: The Metropolitan Council staff has reviewed the city of Shakopee's proposed sanitary sewer policies received by the Council on February 26, 1992. We have determined that the proposed amendment is incomplete. The Council requests that you submit the following information so that it can determine the impact of this amendment on the metropolitan sewer system. The plan amendment is incomplete because the Council has found that the amendment should include a facility plan describing all treatment alternatives including land treatment considered for the proposed Rahr facility. The plan should address costs, environmental impacts, wastewater characteristics and timing of construction. The city's proposed policy for private wastewater treatment systems appears to meet many of the Council's concerns regarding the development and management of these facilities in the rural service area. The Council does not want to encourage their use in the urban service area where metropolitan sewer services are available. The Council needs a clearer indication of the conditions under which these systems might be allowed within the metropolitan urban service area to protect metropolitan sewer services. The Council staff looks forward to discussing this issue with your staff as they carry out their review. The Council cannot act on the proposed amendment until it receives the needed information, and the review period for the plan amendment will not begin until the requested information has been supplied. If you have any questions about this matter, please contact Richard Thompson, principal reviewer, at 291-6457. Sincerely, 1. . ' !../ tz_. Mary E. Anderson Chair MEA:ret cc: Bonnie Featherstone, Metropolitan Council District 14 Lynda Voge, Metropolitan Council Staff Richard E. Thompson, Metropolitan Council Staff Donald S. Bluhm, Metropoltan Waste Control Commission . *NI . . = I Z • c Z •o r oa F-. = 1,_ cs%E 44 op%, • ‘0% 1/4.0 W CD =z Ce v Cal o - W a V16161 Oa. I= It Itil li[iii 4 - .1.T11 - 1 111 • . ..,::., ,„ • . • 00,-,_('j -CO Co 0)0,-CV(V N Ch(,.j. LO CO CO 0) ,r 07 C'7 co co M co 07 V V a ,r ,. V V a• V 2 --t � O N �a D ~. U co CACY) 6 n. 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" 3 V c'. v'o c=m fp C-a - m =O c m v a c ? ` Z j• a K- co • 0 i =�.-< 7 as_•mow o N a m y 0 B ac' 3 cV'a o o m o �• oN T 3 3 0 =• m = N O �. VII m o T— o o C o m a o ,•T, a' w e o �. m_ �• n T . vmlo c ..o 3 yA = = o, �no .'�� IA To - o 0 3 ro o '� _ 3 3 <V tG V O W o— H ID rt O O = O O 0 N O O 0 m N =• N w� 0 O H 3 lD`� o In O N_S O X a n 0 o N S. 0 f A 0_ = m. _ C O _• /0"., CO, O = a O G O • d C S 0 S o O w _ W .-. S g -p a o-W, r, E 0 0 0 •p j O N a _ N = ae of 0 o 0 -s. N -o - o o_• — <_. m N o o - N< T a A A 2 - N * CO uct .- - 3 T m = fD o co c a o = a CD a Pm . CD A a _ = ' CD 3 Ca TENTATIVE AGENDA Energy and Transportation Committee Shakopee, Minnesota 7:00 P.M. March 18, 1992 Chairman Drees Presiding: 1. Roll Call at 7:00 P.M. 2. Approval of Minutes - February 19, 1992 3. Draft Local Recycling Development Grant 4. Draft Dial-A-Ride Survey 5. Informational Items: a. Available Transit Funds b. Recycling Monthly Report c. Dial-A-Ride Monthly Report d. Dial-A-Ride Saturday Service Report e. Van Pool Monthly Report f. Business Update from City Hall g. Shakopee Showcase - April 20, 1992 6. Other Business a. Next Meeting - April 15, 1992 7. Adjournment Terrie A.Sandbeck Assistant City Planner CITY OF SHAKOPEE Please call Aggie or Terrie at 445-3650 if you cannot attend the meeting. TENTATIVE AGENDA ADJ.REG. SESSION SHAKOPEE, MINNESOTA MARCH 17, 1992 Mayor Gary Laurent presiding 1] Roll Call at 7: 00 P.M. 2] Approval of Agenda 3] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 9] Approval of Minutes: None 10] Communications: 11] Public Hearings: a] Continue from 3/10 Proposed Improvements to Vierling Drive Between CR-79 and CR-17 by Street, Curb & Gutter, and Storm Sewer, Project No. 1992-3 , Res. 3556 [BRING FEASIBILITY REPORT] b] 7:30 P.M. Hearing - Proposed Vacation of Polk Street Between 10th and 12th Avenues 12] Boards and Commissions: Planning Commission: a] Preliminary Plat of Dominion Hills, lying S of Hillside Drive and E of CR-17 *b] 1992 Planning Commission Work Program c] Final Approval of Planned Unit Development For Beckrich Park Estates, lying S of Hillwood Estates and E of CR-79, Resolution No. 3560 d] Preliminary Plat of Dalles 1st Addition, lying S of Vierling Drive and E of Marschall Road TENTATIVE AGENDA March 17, 1992 Page -2- 13] Reports from Staff: *a] Software License and Maintenance Agreement *b] Animal Warden Agreement *c] Liquor Law Violations d] 1500 GPM Fire Service Pumping Engine e] Temporary Recreation Assistant *f] City Access to County Data Base *g] Approve Bills in the Amount of $148 , 359 . 12 h] Mielke Driveway - informational only *i] Purchase of Dump Truck Attachments *j ] Swimming Pool Improvements - Res. No. 3561 k] Committee of the Whole Meeting Topics 14] Resolutions and Ordinances: *a] Res. No. 3559 - Receiving A Report & Ordering A Hearing on Improvements to Apgar from 1st to 6th, Pierce from 2nd to 3rd, Shumway from 2nd to 3rd, and 2nd from Pierce to Apgar, Project No. 1992-6 15] Other Business: a] b] c] d] 16] Recess to an Executive Session 17] Re-convene 18] Adjourn Dennis R. Kraft City Administrator REMINDER: March 31st, 6: 30 P.M. , Committee of the Whole April 7th, 8: 00 P.M. , City Council (after polls close) TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting March 17 , 1992 1. Roll Call at 7 : 00 P.M. 2 . Approval of the March 10, 1992 Meeting Minutes 3 . Brambilla Project 4 . Other Business a) b) 5 . Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY Regular Session Shakopee, Minnesota March 10, 1992 Chrmn. Sweeney called the meeting of the Shakopee Housing and Redevelopment Authority to order at 7: 05 p.m. , with Comm. Vierling, Lynch, and Beard present. Also present: Dennis Kraft, City Admn. ; Judith S. Cox, City Clerk; Barry Stock, Ass 't City Admn. ; Karen Marty, City Attorney; Dave Hutton, Public Works Director; and Lindberg Ekola, City Planner. Absent: Mayor Laurent. Lynch/Beard moved to approve the meeting minutes of February 4, 1992 . Motion carried with Comm. Vierling abstaining. Vierling/Lynch moved to amend the Rehab Grant Program guidelines as proposed in the memorandum from Karen Marty, City Attorney, dated March 2, 1992 . Motion carried unanimously. Discussion was held on the request from Phillip R. Krass, attorney representing Jack Brambilla, on potential tax increment financing for property located east of Valleyfair. Vierling/Beard moved that staff be directed to explore the possibility of creative tax increment financing with respect to the existing proposal (Jack Brambilla) . Motion carried unanimously. Vierling/Lynch moved to adjourn to 7: 00 p.m. , Tuesday, March 17, 1992 . Motion carried unanimously. Meeting adjourned at 7:25 p.m. Dennis Kraft Executive Director Jane VanMaldeghem Recording Secretary MEMO TO: Dennis R. Kraft, HRA Executive Director FROM: Barry A. Stock, Assistant City Administrator RE: Brambilla Project DATE: March 13, 1992 INTRODUCTION: On March 10, 1992 the Shakopee HRA requested staff to explore tax increment alternatives with respect to the Brambilla proposal. BACKGROUND: On March 13, 1992 the City Attorney, Finance Director and I participated in a conference call with the City's bond counsel, Rod Krass and Mr. & Mrs. Jack Brambilla. At that time, the parties nvolved discussed the possible creation of a tax increment district for the Brambilla project. It was determined that the project as proposed would not meet the State Statute guidelines for establishing a new tax increment financing district. Upon determining that the creation of a new tax increment district was out of the question, the discussion turned to utilizing existing tax increment surplus funds to assist Mr. Brambilla. The City's bond counsel felt that it would be possible for the City to utilize existing tax increment surplus funds to assist Mr. Brambilla. However, he stated that prior to pursuing this type of assistance several things had to be determined including the following: 1. Does the City's current tax increment financing plan allow for this type of use. 2 . How much has the City spent in relation to the tax increment financing plan. 3 . Do we have tax increment surplus available to apply to this project? 4 . Does the existing financing plan have to be amended to allow for this type of transaction. Staff feels that the response to each of the questions in the case of providing tax increment surplus assistance to Mr. Brambilla do not present major obstacles at this time. In other words, if the City Council wishes to utilize tax increment surplus funds to assist Mr. Brambilla, staff believes that it is possible. A worse case scenario in terms of the City's perspective would be that we would have to amend the existing tax increment financing plan to allow for this type of transaction. This would necessiate obtaining assistance from both our Bond Counsel and Financial Advisor. A plan amendment could be processed in a 45 day period. The City's bond counsel suggested that if the HRA wishes to pursue this type of assistance that a developers agreement be entered into between the developer and the HRA to facilitate said transaction. The dynamics to the transaction would require the developer to acquire the property from the current land owner. The HRA would then in turn release a specified dollar amount to the developer upon completion of the land transaction. Now that we have determined that tax increment surplus can be utilized to provide assistance, the question that remains is whether or not the HRA wishes to utilize this type of financing to provide assistance. Past practice of the City has been to utilize the traditional tax increment approach to providing financing assistance. The process explained utilizing the surplus tax increment proceeds would be a new approach not previously taken by the City. If the HRA wishes to utilize the surplus approach to financing, we must also decide the level of assistance that the HRA is willing to provide to Mr. Brambilla. Staff would suggest that the current tax increment policy guidelines used for determining the amount of tax increment assistance be applied in this particular case. The current policy provides for three years of tax increment assistance to qualified prospects. Staff would suggest that we calculate the amount of tax increment which would normally be generated by the Brambilla project and use this as the basis for determining the amount of tax increment assistance available. Assuming that the developer acquires ten acres of property and constructs a $800, 000 building, staff projects that the project would generate approximately $25, 000 per year in tax increment under the existing tax increment guidelines. If we apply this to the traditional three year assistance policy, approximately $75, 000 would be available to Mr. Brambilla to assist him in acquiring the property. The Shakopee HRA has veered from the normal and customary three years of assistance on one occasion. (Five years of assistance to Tsmuara with a possible 6th year if warranted. ) A second possible alternative for the HRA and City Council to consider would be to revisit the ordinance amendment to allow Mr. Brambilla's use in the I-2 zoning district. Exploring this alternative in greater detail could perhaps provide for the siting of the Brambilla project at his earlier discussed location (Twin City Marble and Tile property) without utilizing tax increment surplus funds. A more comprehensive zoning ordinance amendment to the I-2 regulations could also perhaps resolve the problem currently being experienced by North Star Auto Auction in regard to their need for occasional sales that are open to the general public. Staff has developed a set of pros and cons for the two options that appear to be viable at this time. Hopefully these points will help the HRA in determining which course of action to pursue. Alternative #1 - Utilizing Tax Increment Surplus Pros 1. The City retains a viable business within the community that will generate a tax base and retain jobs. 2 . A zoning ordinance amendment would not be needed. Cons 1. Utilizing tax increment surplus funds would reduce the amount of dollars available for other community projects (i.e. Downtown Project Phase II, Community Center, etc) . 2 . Utilizing tax increment surplus dollars could extend the time frame for keeping the tax increment districts open. 3 . Additional cost to HRA for Bond Counsel and Financial Advisor Assistance. 4 . New precedent would be set. Alternative #2 - Pursue an Ordinance Amendment to Allow the Brambilla Project in an I-2 Zoning District Pros 1. Would retain a viable business within the community. 2 . Would not require an expenditure of City tax increment surplus funds. 3 . Could also perhaps resolve North Star Auto Auction problem in regard to open sales. 4 . Least expensive in terms of staff and consultant time. Cons 1. Compatibility of project with existing land uses. 2 . Integrity of the I-2 zoning could be jeopardized. Alternative #3 - Do Nothing Pros 1. No cost impact on 1992 HRA/City budget. 2 . Preserve integrity of I-2 zoning. Cons 1. Potential loss of tax base due to relocation of business outside of Shakopee. 2. Potential delay in Mini Bypass bid letting. Staff would like to point out that the ordinance amendment approach would require the participation of the Planning Commission in processing said ordinance amendment. There are obviously a number of issues that have an impact on the viability of both of the alternatives discussed herein. Staff would like the HRA to discuss the issues and provide direction accordingly. ALTERNATIVES: 1. Direct the appropriate City officials to work with the City's bond counsel and financial advisor to draft a developers agreement with Mr. Brambilla utilizing tax increment surplus funds. 2 . Request the Shakopee City Council to initiate a Zoning Ordinance amendment to the I-2 Subdivision Regulations to allow for the siting of the Brambilla project. 3 . Request the Shakopee City Council to initiate a rezoning of a portion of the I-2 property within Valley Green Business Park to allow for the siting of the Brambilla project. 4 . Table action pending further information from staff. 5. Do nothing. STAFF RECOMMENDATION: Staff recommends alternative #2 . ACTION REQUESTED: Request the Shakopee City Council to initiate a Zoning Ordinance amendment to the I-2 Subdivision Regulations to allow for the siting of the Brambilla project. / al MEMO TO: Dennis Kraft, City Administrator Ai FROM: Dave Hutton, Public Works Directo, SUBJECT: Vierling Drive, C.R. Road 17 to C.R. 79 DATE: March 11, 1992 INTRODUCTION: Attached is Resolution No. 3556 ordering an improvement and preparation of plans and specifications to Vierling Drive located between County Road 17 and County Road 79. BACKGROUND: On September 17, 1991 the City Council of Shakopee ordered the preparation of a feasibility report for the construction of Vierling Drive between County Road 17 and County Road 79 by Resolution No. 3468 . The feasibility report has been completed and was submitted to the City Council on February 4, 1992 . Subsequently, a public hearing was scheduled for March 10, 1992 by Resolution No. 3537 to consider the proposed improvements. The public hearing was continued to March 17, 1992 . A petition was received by the developer of the Meadows Subdivision to construct Vierling Drive from its existing location east to the developer's easternmost property line. Vierling Drive is also on the Municipal State Aid Route and currently the City of Shakopee has excess funds in our State Aid balance. Because of that reason, staff is proposing to construct Vierling Drive all the way to County Road 17 which would take it through the adjacent subdivision of Prairie Estates. Therefore, the feasibility report was prepared on the entire length from County Road 17 to County Road 79. The proposed improvements consist of constructing Vierling Drive to Municipal State Aid Standards. This consist of constructing a 50 foot wide, 9-ton bituminous roadway with curb & gutter and storm sewer. As in past projects involving Vierling Drive, it is proposed to assess the abutting properties for a comparable 36 foot wide local street rather than a 50 foot wide collector street. Staff will give a presentation on the feasibility report at the public hearing. PLEASE BRING A COPY OF THE FEASIBILITY REPORT FROM YOUR FEBRUARY 4, 1992 CITY COUNCIL PACKET. At the conclusion of the public hearing if the City Council determines that this project should be constructed, attached is Resolution No. 3556 which orders plans and specifications prepared for the project. ALTERNATIVES: 1. Adopt Resolution No. 3556 which orders plans and specifications prepared for this project as recommended by the feasibility report. 2 . Determine that the project should not be constructed and deny Resolution No. 3556. 3 . Table Resolution No. 3556 for additional information from staff. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 3556 which orders plans and specifications prepared for this project. ACTION REQUESTED: Offer Resolution No. 3556, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Vierling Drive, Between County Road 17 and County Road 79 and move its adoption. DH/pmp MEM3556 RESOLUTION NO. 3556 A Resolution Ordering An Improvement And The Preparation of Plans And Specifications For Vierling Drive, Between County Road 17 And County Road 79 Project No. 1992-3 WHEREAS, Resolution No. 3537, adopted on February 4 , 1992 , fixed a date for Council hearing on the proposed improvement of Vierling Drive, between County Road 17 and County Road 79 by street, curb & gutter and storm sewer construction; and WHEREAS, ten days published notice of the hearing through two weekly publications of -the required notice was given and the hearing was held on the 17th day of March 1992 , at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Street construction of Vierling Drive between County Road 17 and County Road 79 to Municipal State Aid Standards including pavement, curb & gutter and storm sewers. 2 . David E. Hutton, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney ► lb MEMO TO: Dennis Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Vacation of a Portion of Polk Street between 10th and 12th Avenue DATE: March 6, 1992 INTRODUCTION: Staff has received a petition from Mr. Randy Laurent of Laurent Builders, Inc. to vacate the portion of Polk Street located between 10th and 12th Avenue. The City Council will hold the public hearing on March 17, 1992, to consider this vacation request. Concurrently submitted with this vacation request is a preliminary plat (Minnesota Valley 7th Addition) and the rezoning of an R-4 parcel to R-2 and R-3 . BACKGROUND: Attached is a copy of the zoning map showing the location of the portion of Polk Street that is being proposed for vacation. (See Exhibit A. ) The portion of Polk Street that is being considered for vacation has been highlighted. This portion of Polk Street was never constructed, and is located within the proposed plat for Minnesota Valley 7th Addition. (See Exhibit B. ) The right-of-way for Polk Street between 10th Avenue and 12th Avenue was platted with Valley Mall 1st Addition in 1979 . (See Exhibit C. ) The subdivision, Minnesota Valley 7th Addition, being proposed concurrent with the Polk Street vacation request, covers 8 . 11 acres and consists of 27 lots. The developer is proposing to build single family detached housing on all lots except Lot 14 of Block 1. A four-plex could be constructed on Lot 14 as allowed by the Zoning Ordinance. The majority of the area is zoned R-2, Urban Residential. A small area of land in the southern portion of the plat is currently zoned R-4, Multi-Family Residential. (See Exhibit A. ) Concurrent with the review of the proposed preliminary plat, the applicant is requesting a rezoning of the R-4 property to R-2 and R-3 . All three requests (preliminary plat, rezoning, and vacation of Polk Street) were reviewed at the March Planning Commission meeting. In addition to the rezoning of the small R-4 area, the entire 60 foot right-of-way of Polk Street is zoned Highway Commercial (B-1) . A portion of this would need to be rezoned to R-2 to allow the plat to be approved as proposed. The Planning Commission will hold a public hearing on this request at their April meeting. DISCUSSION: As per Minnesota Statute 462 . 356, the Planning Commission has reviewed this proposed vacation to make sure that it is not in conflict with the Comprehensive Plan. Changes in the regional transportation system over the past two decades have resulted in changes to the designations of Polk Street in the functional street classification system. There are three basic street types in the functional street classification system. The street types are listed below with a brief definition. (For further discussion please refer to the draft 1990 Comprehensive Plan. ) Arterial Streets Right-of-way Width 200-400 feet Street Width (Divided median) 100-150 feet Capacity (Vehicle per day) 15, 000-100, 000 trips Speed Limit 45-55 mph Collector Streets Right-of-way Width 80-100 feet Street Width 36-52 feet Capacity (Vehicles per day) 2, 500-15, 000 trips Speed Limit 30-45 mph Local Streets Right-of-way Width 60 feet Street Width 32-36 feet Capacity Less than 1000 trips Speed Limit 30 mph The adopted 1980 Comprehensive Plan identified Polk Street as minor arterial street. This designation was based on the massive interchange for the Hwy. 169/101/41 intersection which had been proposed to be constructed as a major regional transportation facility. Exhibits D and E illustrate the interchange system, the area street classification designations and land uses. The draft 1990 Comprehensive Plan identified Polk Street as a collector street. The scale of the interchange system was reduced from earlier concepts envisioned by MnDOT. Polk Street was intended to connect with CR 69 on the south and terminate at 10th Avenue on the north. Exhibit F illustrates Polk Street as a collector. Since the development of the draft Comprehensive plan, MnDOT has scaled back the Hwy 169/101 interchange to an at grade intersection. This interchange does not utilize Polk Street for access into the community. In lieu of this change staff has developed a collector street system which would loop around the west end of the mall and connect with 10th Avenue on the north (refer to Exhibit G) . Staff is recommending that the collector street be designated west of the mall. At their March 5, 1992 meeting the Planning Commission did pass a motion recommending to the City Council approval of the vacation of Polk Street, the R-4 to R-2 and R-3 rezoning request and the preliminary plat for Minnesota Valley 7th Addition subject to conditions. The public hearings did receive considerable attention from the public. The concerns raised by the neighbors included the potential for increases in neighborhood traffic and stormwater drainage. The neighbors were also concerned about the proposed density and quality of the development. Attached to the end of this memo are the two letters received by the City on this proposal. Please also refer to the March 5 Planning Commission minutes. With respect to the existing traffic volumes, Engineering staff will be taking a traffic count prior to the March 17 City Council meeting, weather permitting. Staff will provide available information on traffic volumes at the meeting. Exhibit H illustrates 1989 traffic flows for the City streets on the state aid system. As a collector street, 10th Avenue carries 3000 to 4000 vehicles per day. Staff does not believe the addition of this plat to the area will generate enough additional traffic to approach collector street status. If traffic speeds on Tyler St are the issue, increased enforcement and possibly stop signs, if warrants are met, should be considered. The stormwater facilities have been designed by the developer's engineer to prevent an increase in "runoff into the adjacent neighborhood. Stormwater runoff from this development will not contribute to the existing drainage problems that currently exist in this area of the City. The density of the proposed development will be regulated by the Zoning Ordinance. All lots will be required to meet the minimum standards established in the Zoning Ordinance. The quality of building construction must meet the standards established in the building code. Several utilities are located in the Polk Street right-of-way including gas, sewer, electric, water and storm sewer lines. The developer has designed the proposed subdivision so as to not require the relocation of these utility lines. If the right-of-way is vacated the City should maintain a 60 foot wide public drainage and utility easement for these utility lines. The utility companies do not object to the vacation provided that a public easement is retained. The developer requested that the public hearing for the vacation be held rather than delayed until the April 21, 1992 City Council meeting. He felt that the vacation request was pivotal to the proposed subdivision and desired to have the City Council make a decision on this request prior to proceeding with the final platting process. ALTERNATIVES: 1. Direct staff to prepare the appropriate resolution for vacating the easterly 60 ' of Polk St. along the eastern edge of the Valley Mall 1st Addition, upon receipt of an executed plat by the developer with the City. 2 . Deny the application for vacation of the portion of Polk Street between 10th Avenue and 12th Avenue. 3 . Table a decision until the entire proposal can be brought to the City Council. RECOMMENDATION OF THE PLANNING COMMISSION: The Planning Commission recommends the approval of the vacation of the portion of Polk Street between 10th Avenue and 12th Avenue, contingent upon the following conditions: a) approval of the preliminary plat for Minnesota Valley 7th Addition; b) the City's maintaining the utility and drainage easement rights; and c) the rezoning of a portion of Polk Street within the proposed subdivision from B-i to R-2 . ACTION REQUESTED: Move to direct staff to prepare the appropriate resolution for vacating the easterly 60 ' of Polk St. along the eastern edge of the Valley Mall 1st Addition, upon receipt of an executed plat by the developer with the City. . . .. . EXHIBIT A .ii •- ._____. , . ,. ... „...... , . .... . . ...... ,. ,,-- - . .. . . ...,,,,--,-- ...- • • , . • . . . ‘ , • , 4., . t /7 x4f;' -2•• ' - i t •' ', '• , .',. , .., / . 1 : ,.......1.....,,''.- 4,'. .,.•••••,,,. /---....,.... 4.1, -"--or''' . )1 itz /0. ' //: . 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III ! i ; Ili 1 I III i 1 ilif lil F I I I •I I ' i I I I I I I ' I ' ' • Ii• 1 1 1 i I i I 1 i I s I is I • I I I i • ; 1 r II I . 1 . ! ...i — , - .... .. . - 1. . 1 1 I I I 1 I I i !! 1 1 1..1 1 Ii ' 1 I r; -I ; II I itil ; 1 L , ; I _ ; , . 1 .1.. .4. ._; 1- - - * 1 . .._ ... . .... ......1. ______T. • ; , , , !, li : I I • I 1 -- i I. I • , • 1 I I i ' I 1 I 1; i 1 . 1 1 . ; ; I : 111 : • ! i t ! I ; ; , • f / • . .: . . • V • i February 25. 1992 Planning Commission City of Shakopee 129 East First Avenue Shakopee. MN 55379-1376 TO WHOM IT MAY CONCERN: RE: Proposed development of a plat lying east of the Shakopee Town Square south of the Shakopee Baptist Church and north of Twelfth Avenue. Recently we received a notice from you regarding the above proposed development as submitted by Laurent Builders. It has not escaped our notice that the owner/developer is also the Mayor of this City. We would hope that Mr. Laurent would continue his previous tradition of hearing all sides of an issue before the residents of his city as we are in a position to offer what may appear to be an opposing viewpoint. However, we wish to express our sincere concern for the overall welfare of the community and the following comments are presented on that behalf. A. According to the maps of the proposed Laurent project (enclosed) , it appears as though inadequate outlets of traffic have been designed for a project identified by its population density. One of the two outlets will dump upwards of 60 vehicles onto Tyler, a residential area adjacent to Eleventh Avenue. a street already bearing heavy traffic loads. We do not believe this neighborhood will tolerate the additional traffic. The usual reaction in any neighbor- hood to overcrowding, discomfort, heavy traffic, etc. , is the homeowners become disheartened and less likely to continue the level of maintenance. B. Were the traffic to be routed out to Tenth Avenue rather than onto Tyler, the obvious immediate effect would be to eliminate builder footage from the proposed development. Mr. Laurent would sacrifice a dwelling, and as a builder, we would understand his opposition to this suggestion. However, as the mayor, he may need to rethink his position in favor of the greater good of the neighborhood and the community at large. C. In the past residents were informed that Polk Street would become a "through" street to Tenth Avenue when development of the area under proposal was considered. Apparently, this thinking has been discarded; and if so, it will be to the detriment of the neighborhood. D. The proposed Laurent project sets out the maximum number of units on the minimum lot space; only one conclusion can be drawn from this configuation: these are proposed low income units and the Laurent proposal constitutes an " instant slum" housing development. This seems even more likely in the light of his request for rezoning to include multiple dwellings in the addition. • E. An additional 27 single family units and an unknown number of families in the multiple dwellings constitutes a significant impact upon the existing neighborhood. The proposed rezoning to include multiple dwellings is a condition we feel should merit the most serious consideration given the existing multiple dwellings in the area. We are not suggesting that additional families automatically constitutes additional criminal behavior; however, the "style" or "flavor" of any given environment has been known to provoke basically predictable cultural responses. Why else would we. as a nation, concern ourselves with Harlem or Watts: or on the other hand, with "upper class" neighborhoods where the residents vocalize a strong desire to keep them that way. In other words, the quality of the proposed neighborhood is a legitimate issue. Therefore, given our existing problems in many of the neighborhoods in this city with vandalism and low-level violence which has largely gone unaddressed to date due to the youthful nature of the "groups" , we urge the Committee to consider whether this proposed project will add to those problems. We are concerned with additional expenses for repairing windows, covering for shoplifting, drug trafficking, and youthful drivers who use their vehicles as instruments of intimidation and violence pursuing "groups" they find unacceptable in their area. Hate crimes come in all sizes. We cannot condone adding to this problem by overcrowding this project by rezoning for additional multiple dwellings. F. Given the numbers of multiple dwellings in existence In the City, it would seem more logical to us to find a way to accomodate additional property owners with an interest in maintenance, not fewer. G. Perhaps the city is unaware of the existing faulty drainage conditions in our neighborhood. Because several of us have experienced water problems in our homes, we would hope the Committee would attend special consideration • to storm sewer-drainage provisions in order not to compound our losses. H. The proposed Minnesota Valley 7th Addition sketches have eliminated an entire section of homes on Tyler on the west side of the street from Tenth Avenue to Twelfth Avenue; we live there. We not only question the overall quality of the Laurent proposal but also the capability of the engineering-survey staff he contracted to put this proposal before your Committee. Respectfully yours, Donald D.' and Shirley A. Schesso 1098 Tyler Street Shakopee. MN 55379 v �� // I f I. . _ • 1 4p I 1 / / L _ [___._ _ — h .. I — ____ —' - _.,------- \A ..0 ----. , 1... —t cso / m C, ib S / I ,' P M -- — — I_— • �..\-•-'. 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Z)) 1el) tO , __ �;� /9.,<<„V --� — — 4L r— ——� 60 r --1...-- -1 � —1 / 2 CL) MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Preliminary Plat for Dominion Hills DATE: March 6, 1992 INTRODUCTION: Mr. Gary Bergquist has submitted an application for preliminary plat approval for Dominion Hills. The proposed subdivision is located east of County Road 17 and south of Hillside Drive. The area is zoned R-1, Rural Residential. (See Exhibit A. ) The proposed plat covers 74 . 65 acres, and consists of 24 single family lots. The developers for this proposal are Gary Bergquist (56.467 acres in the easterly portion of the plat) , and Dave Brown (18 . 187 acres in the westerly portion of the plat) . Mr. Bergquist is the contract for deed owner of the parcel to be developed. CONSIDERATIONS: 1. Attached to this Staff Report is a document submitted by the applicant which describes the proposal and includes five maps. These maps include the following: 1. ) Certificate of Survey; 2 . ) Existing Conditions; 3 . ) The proposed Preliminary Plat; 4 . ) The Preliminary Grading / Drainage / Erosion Control; and 5. ) Preliminary Street Plan and Profile. Several staff members made positive comments on the submittal quality for this preliminary plat. 2 . The draft 1990 Comprehensive Plan has designated this area for Rural Residential development. This land use category allows detached single family housing without City sewer and water services on parcels of at least 2 . 5 acres in size. 3 . The majority of the site is currently used for agricultural purposes. Approximately seven acres of mixed hardwood trees are located in the northeast corner of the site. South of this area, as well as in the northern portion of the plat, are low wetland areas that are not regulated by the Department of Natural Resources. (See Map 2 of 5. ) The developer has stated that he will not be performing any work within these wetlands. 4 . On January 1, 1992, the Wetland Conservation Act of 1991 became effective. The City Council passed a motion on February 3 , 1992 , which designated the City of Shakopee as the Local Governing Unit (LGU) in charge of administrating this program. All development proposals must be reviewed by the LGU for their impact on wetlands. Certain wetlands, such as those regulated by the U. S. Corps of Engineers, are exempt from this law. If no wetlands are affected, the LGU must issue a Certificate of Exemption to the owner. At this time, staff has not yet developed the administration process for the wetlands program. A condition has been placed on the plat making its approval contingent upon the applicant receiving a Certificate of Exemption or receiving the appropriate minimization / replacement approvals. 5. Two septic system drainfields and a building pad have been provided for each lot in the proposed plat on a preliminary basis. The exact location of the houses and drainfields will be established in the building permit process. Soil percolation tests will be required with each residential building permit. Generally the soils found within this plat are well drained soils and can adequately support on-site septic systems. 6. In recent planning efforts with the Metropolitan Council, the concept of ghost platting has been further addressed. A ghost plat concept plan will need to be submitted illustrating the potential redevelopment of the subdivision at a higher density (R-2) prior to final plat approval. Staff notes that the applicant's land planner has generally located the building pads in a manner which would allow future land divisions. The ghost plat sketch should show future streets and land divisions. 7 . Staff has researched potential local street alignments in the surrounding area of the proposed plat. In order to provide for adequate future street circulation in the area, staff is of the opinion that both streets need to be extended to the east property line. The distance from the Promise Point/Peace Point street intersection to the east property line is approximately 1630 feet. The other cul-de-sac street length, to the east boundary, is 1340 feet. The Subdivision Regulations limit cul-de-sac streets to 1000 feet in length in the rural area. As proposed the two cul-de-sac streets within the development meet the requirements because they are under 1000 feet in length. Exhibit B is a draft area street circulation plan. Staff recommends that a variance from the Subdivision Regulations be approved for this plat allowing the dedication of the two cul-de-sac streets to the east property line to provide for future access to the east of this development. The developer will only construct the streets to the 1000 foot length but would also be required to make the dedications of the 60 foot rights-of-way to the east property line. When development to the east occurs, the rights-of-way will be available to connect to these streets which will remove the over length cul-de-sac streets. As identified in the cover letter document, the applicant is proposing to construct to loop portion of the streets from Hillside Drive to County Road 17 (3300 feet) . The cul-de-sac streets to the east would be constructed as the market dictates. The recommended condition will limit the construction of the cul-de-sac streets to 1000 feet. 8. An access permit will be required from the Scott County Highway Department for the street that will access from C. R. 17 (Marschall Road) . 9. Preliminary street plans have been submitted to the City Engineer. Only minor revisions will be required. Final street plans must be approved prior to approval of the final plat. 10. A non-exclusive easement for ingress and egress currently exists along the southerly portion of the plat. This easement is a private agreement between the Bergquists and the Browns, and is a part of the Contract for Deed agreement between the two parties. This must be vacated concurrent with the recording of the final plat. (See Map No. 1 of 5. ) 11. Typically street names in the City use the following: East/West Roads - "_" Avenues North/South Roads - " " Streets Cul-de-sacs Streets - " " Court or " " Circle Other Streets " " Lane or " " Drive The proposed street names in this plat use the " " Point format. This street name system does not conform to the City' s street name policy. The street names must be changed to meet the City' s policy. The name "Heritage" in a street name has previously been used also. The revised street names should be reviewed by the Engineering and Planning staff prior to submittal of the final plat. 12 . Stormwater runoff calculations have not yet been submitted to the City Engineer. These must be submitted prior to approval of the final plat. 13 . Drainage and utility easements around each lot line must be provided on the final plat, as well as drainage easements for all drainage facilities that will cross private property. 14 . Since the area is not identified as a future park site in the City's draft Comprehensive Plan, Staff is recommending that a park dedication fee be collected in lieu of park land. Using the assessed value from the Scott County Assessor's Office in the calculation, the park dedication requirement would be $337 . 50 per lot. 15. No assessments currently exist on the property. 16. City Staff is recommending approval of the preliminary plat, and no complaints have been received by staff regarding the proposal. PLANNING COMMISSION RECOMMENDATION: The Planning Commission is recommending approval of the preliminary plat of Dominion Hills, subject to the following conditions: 1. Approval of the title opinion by the City Attorney. 2 . Execution of a Developer's Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of SPUC. b. Water system to be installed in accordance with the requirements of SPUC. c. Storm sewer system shall be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee. d. Local streets and street signs within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. e. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. f. Cash payment in lieu of park dedication shall be required. 3 . Approval of the preliminary plat is contingent upon the applicant receiving a Certificate of Exemption (Wetlands Conservation Act of 1991) or receiving approval by the City with appropriate minimization / replacement measures. 4 . The applicant must submit a ghost plat sketch illustrating the future urbanized redevelopment of the subdivision prior to the final plat approval. 5. A variance to the Subdivision Regulations allowing an over length cul-de-sac streets (1630 feet and 1340 feet) is granted to allow the dedication of right-of-way of the proposed south cul-de-sac street to the east property line. The applicant shall not construct cul-de-sacs in excess of 1, 000 feet until the land to the east of the plat is developed and street connections can be made between the two developments. 6. An Access Permit will be required from the Scott County Highway Department prior to approval of the final plat by the City Council. 7 . Prior to approval of the final plat, final construction plans for all public improvements must be submitted and approved by the City Engineer. 8. The non-exclusive easement for ingress and egress that currently exists along the southerly portion of the plat must be vacated prior to the recording of the final plat. 9. The name of the street proposed as "Heritage Pointe" must be changed to a name that is less similar to that of an already existing street within the city. Street names in the plat shall be reviewed and approved by the Engineering and Planning staff prior to submittal of the final plat. 10. The developer shall be responsible for grading of the plat as shown in the preliminary drainage plan. 11. The final plat must show all drainage and utility easements around the lot lines, as well as drainage easements for all drainage ditches and retention or detention facilities as needed that will cross private property. 12 . Stormwater runoff calculations must be submitted to the City Engineer and approved prior to approval of the final plat by the City Council. ACTION REQUESTED: Offer and pass a motion approving of the preliminary plat of Dominion Hills, subject to conditions. ._-..________1..... .. .....,........_,.........„...1........... ............0 ...-...-.-. --- •.7, N.= :-.•-.4..,.....—--.7-..—.,„... i — — — —j — --..: -,,. . """•-••••.-- . .... I::: 1 -- •-• s- •\‘...'-• - ' - ---L.-E •k ' No .-.......1243 g_.0.0fa:-4- • !...awc.i.i_s.; .1 --..,--_-7.- (. 0 ST. - F • • isT... . .. . :: • --.--- ..... K.,. it .......... I I _. ... _ ..... ...,.... /Ili , •., _ - _ ... . Ar -...... -' .......% r. .A-I••-1 I•••••=* EXHIBIT A .... it • . -4...,_ -.....-- 1 _.. t ; • 1 - 1 .. j • • . • t I i . 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Ca.., ...Is\ .' ."'.1.i......erri.....•••,•-. • 1 . t .iss• az.•••.. • II% -CV. \ --- . . ......_.... ,,_-_ :, - ) -- : \--,....t_.:5t 1 i . iI . ...............-- I • !"r•.--, i I I — •"-''1.-e3 : ------ ----ii I 3.4 • 1 I ,...... ,. 1 , ::--; . _.,,, t,i.j .............,y ,•:K....: 4::::::—..tt • : — A SINGLE FAMILY SUBDIVISION DOMINION HILLS BY GARY BERGQUIST FEBRUARY 10, 1992 R. P. SMITH LAND PLANNING CONSULTANTS, INC. (612) 861 -6940 - �• '_;�-�:i�: R. P. SMITH • LAND PLANNING CONSULTANTS, INC. 3009 WEST 70 1/2 STREET RICHFIELD, MN 55423-2846 ( 612) 861 -6940 FAX 861 - 8084 February 10.1992 City of Shakopee Mayor/City Council, Planning Commission, City Staff Gary Bergquist 8324 Upper 183rd Street Apple Valley. MN 55124 (612) 431 -6534 RE. Preliminary Plat application for "DOMINION HILLS". Dear Mr. Mayor: It is with a great deal of pleasure that I transmit to you this Preliminary Plat of "DOMINION HILLS", a 24 Lot non-sewered single family subdivision. This proposal, as previous reviewed in concept plan by the city staff, is submitted to provide single family housing, located south of the City, on County Road 17, and south of Hillside Drive. We look forward to the involvement with the growth of Shakopee, and continuing to maintain the high standard of development. With our proposal of DOMINION HILLS, we are making our commitment which will be an asset to the City now and in the future years. A special thanks to City staff for there guidance in reviewing plans which have been drafted prior to this proposal. We thank you for you consideration and for your review for this proposal. Sincerely yours, Robert P. ith. ASLA President, R. P. Smith Land Pla ning Consultants, Inc. • On behalf of Gary Bergquist. 1. DOMINION HILLS • APPLICANT GARY BERGQUIST 8324 Upper 183rd Court Apple Valloy, MN 55124 (612) 431 -6534 PREPARED BY R. P. SMITH LAND PLANNING CONSULTANTS, INC. Contact person: Robert Smith 3009 West 70 1,`2 Street Richfield. MN 55423-2846 (612) 861 -6940 Fax 861-8084 ADDITIONAL CONSULTANTS SURVEYING ENGINEERING C.E.COULTER &ASSOCIATES, INC. TERRA ENGINEERING. INC. 3300 Lyndale Ave So. 6001 Glenwood Ave. So. Minneapolis, MN 55408 Minneapolis. MN 55422 (612) 824-0370 (612)546-6180 Contact person: John Coulter Peterson Contact person: Peter Knaeble Request Gary Bergquist is requesting preliminary plat approval on the total site of approximately 73.8 acres consisting of 24 non sewered single family lots. Legal Description BERGQUIST PARCEL"A" The northwest quarter of the northwest quarter of section 20. township 115, range 22. Scott County, Minnesota: and the northeast quarter of the northeast quarter of section 19. township 115, range 22. Scott County, Minnesota. excepting there from the following four parcels to wit: EXCEPTION NO. 1 Beginning at the intersection of the north line of said section 19, township 115, range 22, Scott • County, Minnesota, and the centerline of County Road 17; thence east along said north line a distance of 241.70 ft; thence southerly, and parallel with said centerline a distance of 208.70; thence west and parallel with said north line a distance of 241.70 feet to the centerline of said County Road 17: thence northerly along said centerline a distance of 208.70 to the point of beginning. EXCEPTION NO. 2 The north 425.00 feet of the south 491.00 feet of the west 512.47 feet (as measured at right angles to the south and west lines) of the northeast quarter of the northeast quarter of section 19, township 115, range 22. Scott County, Minnesota. EXCEPTION NO. 3 One square acre in the northwest corner of the northeast quarter of the northeast quarter of section 19. township 115, range 22. Scott County, Minnesota 2. EXCEPTION NO. 4 That part of the northwest quarter of the northwest quarter of section 20. township 115, range 22, Scott County, Minnesota lying easterly of the following described line: Beginning at a point on the south line of said northwest quarter of the northwest quarter distant 840.00 feet west of the southeast corner: thence northerly parallel with the east line of said northwest quarter of the northwest quarter a distance of 550.00 feet; thence easterly parallel with said south line a distance of 320.00 feet; thence northerly parallel with said line a distance of 280.00 feet: thence easterly parallel with said south line a distance of 160.00 feet: thence northerly parallel with said east line a distance of 51.54 feet more or less to the north line of said northwest quarter of the northwest quarter and there terminating. BROWN PARCEL "B" That part of the northwest quarter of the northwest quarter of section 20. townsnip 115, range 22. Scott County. Minnesota lying easterly of the following described line: Beginning at a point on the south line of said northwest quarter of the northwest quarter distant 840.00 feet west of the southeast corner: thence northerly parallel with the east line of said northwest quarter of the northwest quarter a distance of 550.00 feet; thence easterly parallel with said south line a distance of 320.00 feet; thence northerly parallel with said line a distance of 280.00 feet: thence easterly parallel with said south line a distance of 160.00 feet: thence northerly parallel with said east line a distance of 51.54 feet more or less to the north line of said northwest quarter of the northwest quarter and there terminating. Together with a non-exclusive easement for ingress and egress over the south 66.00 feet of that part of the northwest quarter of the northwest quarter of said section 20, laying westerly of the above described line. Also over the south 66.00 feet of the northwest quarter of the northwest quarter of section 19, township 115. range 22, Scott county, Minnesota. PROJECT IDENTIFICATION Location/Ownership/Developer This parcel is located on the east side of County Road 17 and south of Hillside Drive, south of the urban area of the City of Shakopee. The applicant/developer of this proposal and project is Gary Bergquist (parcel "A" easterly 55.61 acres) and Dave Brown (parcel "B" westerly 18.187 acres). Mr. Bergquist is the Contract for Deed owner of the parcel to be developed. The fee owners of the parcel are: Eldon T. Greenwood and Lila J. Greenwood, Charles M. Cavanaugh and Ovidia Cavanaugh, Eugene Brown and Esther W. Brown, and Jerome Jaspers. Development Method/Fiscal/Economic It is currently the intent of Mr. Bergquist to construct of "DOMINION HILLS" through the use of private funds. Upon approval of the preliminary plat by the City of Shakopee. the Final Plat will be prepared by the surveyor, C. E. Coulter and Associates. In addition, the engineering firm of Terra Engineering. Inc. will prepare the final construction plans for the installation of site grading, necessary site drainage culverts and ditches, and street construction plans and specifications. • 3. SITE ANALYSIS Vecetation Vegetation on the west and middle portion of the site is cultivated farm fields. The northeast corner of the site does contain approximately 7 acres of mixed hardwoods. consisting of maple. ash, oak, elm. and relatively heavy under growth of prickly ash. honeysuckle. and sumac. South of to this area is a low wetland area (see wetland type section). South of the low area is a field of mixed deciduous trees and shrubs. T000araohy/SlooesiSurface Drainage The topography supplied by others in 2 foot contour intervals. ranges from undulating to rolling, and most of the slopes are complex. Gradients range from 2 to 18 percent, and in a small area up to 30 percent. This site drains primarily into the two areas. The west half of the site drains east into a low field area and flows north and east off the site. The east half of the site drains into the low wetland area (NON-Department of Natural Resources wetland), and then flows east off the site and turns north. Soils Most of the site consists of soils belonging to the Lester silt loam, with pockets of Glencoe silty clay loam, Hayden loam, Webster-Glencoe silty clay loam, and Peat soils. The Lester and Hayden series consists of deep, well drained soils formed in friable, clay loam or glacial till. Run off is medium to rapid. permeability is moderate. Webster-Glencoe silty clay loam appear in upper drainageways. These areas range from moderate to poorly drained deep soils. most of these areas receive wash from the higher areas of Lester and Hayden. The Glencoe series consists of silty, deep, poorly drained soil that formed in friable limy glacial till. Run off is slower in this soil and moisture storage is high. The wetland on the north central edge of the site is comprised of shallow peat and muck. These soils are poorly drained. Generally, the Lester and Hayden series have good bearing capacity and stability, good drainage and moderate shrink-swell potential. • These soils appear to be adequate for residential development. Surrounding Land Use/Zoning The present zoning of this and all abutting parcels is R-1, rural residential allowing 2.5 acre non sewered single family development. The area adjacent to the north is the non sewered single family subdivison of Hillside Estates. All other surrounding parcels are now used for agricultural purposes, with the exception of a horticultural nursery at the southwest corner of the property (off the project). Two residential units on the west end of the property exist, but are exception to this project. The Comprehensive Land Use Plan and Zoning ordinance designates the "DOMINION HILLS" parcel and the surrounding parcels as R-1 rural residential. No changes to the zoning or comp. plan will be necessary on this parcel. 4. Existing and Programmed Utilities Presently, the site does not have city sanitary sewer or city water available to it. There is no immediate plans for extension of sewer and water to the area or site. Wetland Types The site has two low wet areas on the project. 1.) On the north central property line, and 2.) on the east end of the site. Through interview with. and analysis by the Department of Natural Resources representative it has been determined that the wetlands are not within DNR jurisdiction. However. The U. S. Fish and Wildlife and the Army Corps of Engineers have jurisdiction over the filling of these wetlands. The wetland types of each area as defined by the U. S. Fish and Wildlife Service Circular, number 39 are identified as follows: 1. The wetland on the north central property line is TYPE 3, 2.) The wetland on the east end of the property is a TYPE 1 and 2 wetland. This project proposes no work in either of the wetlands. General Analysis/Conclusion This parcel is approximately 73.8 acres on the east side of County Road 77. The site is accessed on the east side by County Road 77, and in the northwest corner by Hillside Drive. The present character of the site is rolling crop land, and wooded areas in the northeast corner and scattered trees in the southeast corner. The elevation change on the site is not severe. Some of the hill tops on the south central areas do have vistas of the downtown Minneapolis sky line. A total of approximately 54 feet of elevation change exists on the site. From the high point on a hill, on the west side of the site at 952.8 to the low area along the wetland on the east end at 898.8. The slopes on this site appear to pose no problem from the drainage, road construction or home construction stand point. The soils are generally suitable for a development of this type, • although certain areas may require soil corrections for street or house pad construction. Storm water on the site, at this time appears not to pose a problem, draining generally flows from west to east. Although, the southwest corner of the site receives run off water from highway ditches, and run off water from parcels on the south. The land use of this parcel and all surrounding land is designated by the comprehensive plan and zoning ordinance as R-1 Rural Residential and is compatible with the proposed use. 5. • City Council Approvals rentative schedule Approvals necessary for the project to proceed: 1. Preliminary plat approval for 24 single family lots by City Council. 2. Approval of the final plat by City Council. PRELIMINARY PLAT Staff sketch meeting February 5, 1992 Planning Commission March 5, 1992 City Council March 17, 1992 FINAL PLAT Submittal March 19. 1992 Planning Commission April 2. 1992 City Council April 21, 1992 ENGINEERING Plan approval May, 1992 Grading start June, 1992 Street start June, 1992 Completion July, 1992 (Phase 1 and all grading) PLAN PROPOSAL The main objective of "DOMINION HILLS" is to provide a 73.8 acre, 24 lot, rural residential development for middle to upper middle bracket homes. Additionally, the development will protect and enhance the natural open space amenities, utilize the views on the hill tops, and areas around the wetlands for private homes. While being sensitive to the communities needs for the expanding housing markets. interconnecting neighborhoods. and traffic circulation. Land use/ZoningjComorehensive Plan The existing Comprehensive Land Use Plan guides this area as R-1 Rural Residential, at a maximum gross density 0.4 units per acres, or a minimum lot size of 2.5 acres per unit. This development has a gross density of .325 units per acre. The R-1 zoning also designates this area as non sewered (septic and well) which this subdivision provides. Therefor a comprehensive land use plan and zoning ordinance change will not be necessary. Preliminary Plat/Develooment Data The total site area of this project is approximately 73.8 acres. The average size of the 24 proposed lots are 2.79 acres. All lots meet or exceed the city standards of minimum lot size of 2.5 acres. 6. The preliminary plat has a gross unit density of .325 units per acre including streets. and a net unit density of .358 units per acre (net unit density equals total site area minus street area). Total site area = 73.8= ac 100.0 Single family net area = 67.0 ac 90.79 % ROW areas = 6.8 ac 9.21 % Total single family lots = 24 Average lot size = 2.79 acres Gross density = .325 units per acre Net density = .358 units per acre City Ordinance R-1 zoning Minimum lot size = 2.5 acres Front set back = 30 ft Side set back = 20 ft Rear set back = 40 ft Min. lot depth = 200 ft. Corner lot frontage = 150 ft Min. lot width = 150 ft. (at setback) Parks It is the understanding of the developer that the City will require the park dedication to be cash. As requested by the developer the means by which the fair market value is determined shall be as defined by the City "PARK DEDICATIONS REQUIREMENTS", Calculating Fair Market Value #4 as follows. "The value determined by the County Assessor in the same manner that he or she determines the market value of land for tax purposes. The fair market value determined shall exclude any value added to such land within the past year by improvement serving such land." Transportation Systems/Streets • Through evaluation of stopping site lines, and road spacing distance on the County Road, it has been determined that the only access onto County Road 77 will be at the southwest corner of the project. Also, it has been determined that a County Road access permit will be necessary from the County Highway Department (which will be applied for as part of this process). Through discussions with the County Transportation Engineer it has been determined that the right of way in this area has already been widen to 50 feet on the east side of the highway. The 50 feet on the east side with additional right of way on the west side wiil total the desired 100 feet of right-of-way. As defined the City Subdivision Regulations the "maximum length of cul-ce-sacs shall be 1,000 feet for rural service area...". This proposal complies with this standard. The two sacs extending east do not exceed this subdivision standard. All streets within "DOMINION HILLS will be 60 foot rural streets, with a 7 ton, 28 foot bituminous mat and 5 foot rock shoulders and ditches. All streets will be dedicated for the public use. 7. Grading/Utility The project will be graded as one project commencing in the spring of 1992 to construct all street subgrades and house pads were necessary. All effort will be made to limit grading to the street and ditch construction. Although, some house pads will be constructed to correct the final graded. All effort will be made to save trees. and minimize the grading impact on the site. a grading easement will be necessary along the south side of the project and on exception no. 2 in the southwest corner. Storm water run off will be collected into engineered ditches. and run off water routed into existing ponding areas. The run off water will than maintain the natural flow of the land. and route to natural off site discharge points. Reinforced concrete pipe will be used for street crossing culverts. Final ditch and pipe sizing (and calculations) will be part of the final engineering plans and profiles, and construction specifications submitted for the approval by the City Engineer. Referenced in the building permit application forms. septic and well locations will be determined at the time of building permit application for each house, and part of the building permit application. Through discussions with the City Engineer and the City Building Official the septic system locations will be shown on the preliminary grading plan as an illustration only. Final location of the two septic systems will be part of the building permit application and not part of the preliminary plat package or final engineering plans. Phase Development! Construction Timing It is the intent of the developer at this time (subject to construction cost and market demand) to install the full 3,300 feet of the loop road from Hillside Drive to County Road 17. The extension of the north and south cul de sacs will be installed as market demand dictates. Construction Timing (tentative) Grading June 1992 Sewer water storm June 1992 Street const. (first lift bituminous) • July 1992 Summary/Conclusion This proposal requests the approval of 'DOMINION HILLS" a 24 lot single family residential development, preliminary plat. This is the first step, in the official approval process leading to • development of the land and eventual construction of the homes. 8. In brief review the vegetation on the parcel is predominantly agricultural and row crop. A wood lot exists on the northeast corner of the property and scatter trees in the south east. The soils are predominantly loam and silty clay. The topography of the site is basically rolling hills. City utilities (sanitary sewer and water) to the parcel will not be available for several years. This will be a septic and well subdivision, similar to the adjoining subdivsion to the north of Hillside Estates. The proposal of "DOMINION HILLS" is a total of 73.8 acres consisting of 24 single family lots at a gross density of .325 units per acre with the average lot size of 2.79 acres. Park fees will be cash dedication of the value of the land before development. The placement and location of the street system has been carefully analyzed with the City Staff. and worked through to achieve the best alignment for the streets to serve the city and the site. The streets have been layed out to utilize the existing topography, building site, ponding, views, and wooded area. Grading will be completed as a single project. Right-of-ways will be graded to construct the street and ditches, and grading limits will be placed on selected lots for soil corrections. Lot grading will only be completed as necessary during subdivision construction. Additional grading to house pads will be completed by individual builders. The "DOMINION HILLS" preliminary plat meets or exceeds all city standards for lot sizes, lot widths at set back and depth, loop street, and cul de sac lengths. Upon approval of the this preliminary plat a final plat will be prepared and submitted for approval by the City of Shakopee. and recording with Scott County recorders office. 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' .............../I. i9g •••• r4; .•; ? - • .. . . , . • . . • . • ' . . CONSLAT I2- 6 MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: 1992 Planning Commission Work Program DATE: March 11, 1992 INTRODUCTION & BACKGROUND: In an effort to coordinate current planning activities (variances, conditional use permits, etc. ) with long range planning projects, the Planning Commission and Staff have developed the attached work program. Responding to applications for variances, conditional use permits, plats, etc. is the Planning Commission' s first responsibility. Numerous long range planning tasks have been identified. These were generated in the comprehensive planning process. The projects listed on the attached sheet reflect the various long range tasks to be initiated and/or completed in 1992 . ALTERNATIVES: 1. Move to approve the 1992 Planning Commission Work Program. 2 . Amend the 1992 Planning Commission Work Program and move to approve. 3 . Table action on the 1992 Work Program until the next City Council meeting. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends Alternative No. 1. ACTION REQUESTED: Move to approve the 1992 Planning Commission Work Program. 1992 PLANNING COMMISSION WORK PROGRAM COMP PLAN COMPLETION ELEMENT OBJECTIVE DATE * Items are listed in order of priority 1. GM Current Planning Review Activities Ongoing 2 . GM Draft Comp Plan Amendments February, 1992 3 . GM 1993-1997 Capital Improvement Program October, 1992 4. LU Subdivision Regulations Update March, 1992 5. LU Zoning Ordinance Update December, 1992 6. SS Comprehensive Sewer Plan November, 1992 7. LU Downtown Plan Update Complete in 1993 8. LU Interim Ordinance Land Use Study March, 1992 9. LU Land Division Coordination August, 1992 (City and Scott County) 10. TS City Wide Pedestrian Circulation Plan May, 1992 11. TS City Wide Street width Study May, 1992 12 . LU Restudy the RTD Area December, 1992 13 . LU Marschall Road Corridor Plan Complete in 1993 14 . LU 1st Avenue Corridor Plan Complete in 1993 15. GM Development Review Process Ongoing Improvements 16. PM Reevaluate population and household February, 1992 forecast Census data 17 . GM Comp Plan brochures September, 1992 18. LU Annexation/MUSA Expansion Plan Complete in 1993 19. GM Commission education seminars Monthly 20. TS Street Lighting Study Complete in 1992 21. TS Street Tree Study Complete in 1992 22 . TS City Wide traffic control study December, 1992 23 . LU On-site sewer program December, 1992 24 . SW Wetland Mapping Inventory December, 1992 25. SW Review 509 Surface Water Mgmt. Plans December, 1992 11G MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Beckrich Park Estates Final Approval for Planned Unit Development DATE: March 6, 1992 INTRODUCTION: On Tuesday, February 18, 1992, the Shakopee City Council approved the preliminary plan for the Beckrich Park Estates Planned Unit Development (PUD) . At their March 5, 1992, meeting the Planning Commission recommended that the City Council approve the final plan for the proposed PUD. The development is located at the northeast corner of County Road 78 and County Road 79, and is approximately one mile south of the Shakopee Southerly Bypass. The area is zoned R-1, Rural Residential. (See Exhibit A. ) The proposed plat covers 86. 76 acres, and consists of 35 single family lots. CONSIDERATIONS: 1. In order to divide this property into 35 lots as proposed, the developer will need to process and record a subdivision plat. The various requirements identified in the PUD process will be completed prior to or during the platting process. 2 . The applicant has submitted a sewer plan and an analysis of soil conditions performed by a Scott County licensed percolation tester to the City Building Official. Attached is a letter which discusses the soil evaluations for the site. 3 . A street lighting plan has been approved by Shakopee Public Utilities (SPUC) , and an underground utility and street lighting agreement has been signed. 4 . Final construction plans for public improvements have been submitted to and approved by the City Engineer. 5. The applicant has submitted a request for Access Permits from the Scott County Highway Department. These permits are still in the process of being approved. 6. Outlots A, B, C, and D will be shown as drainage easements in the applicants request for preliminary and final plat approval due to drainage from the development entering these areas. 7 . Drainage and utility easements have been shown along the front and side lot lines of the final PUD. However, these easements are not shown along the rear lot lines due to the drainage and utility easements in Outlots A, B, C, and D. 8 . The streets that were named Park Road and Pondview Circle in the preliminary PUD approval process have been renamed as Parkview Drive and Parkwood Circle. However, the Planning Commission is recommending that either the name of Parkview Drive or Parkview Circle be changed as they are too similar. 9 . The Fire Chief and the City Engineer have reviewed and approved the fire hydrant plan for the plat. 10. The ordinance requires that a table be provided on the final PUD plan which lists the density of the proposal (number of dwelling units divided by the site acreage) and acreage/percentages of land devoted to buildings, lot areas and open space areas. This information has been provided on the final PUD plan. 11. The developer is planning to install entrance signage for the development. The signage will require a separate sign permit in accordance with the City Code. 12 . The ordinance regulating PUDs requires that the City Council approve a resolution on the Development Agreement prior to it being recorded with Scott County. A copy of this agreement will be provided at the March 17th meeting of the City Council. 13 . No assessments currently exist on the property. 14. On January 1, 1992, the Wetland Conservation Act of 1991 became effective. The City of Shakopee became the Local Governing Unit (LGU) responsible for administrating this wetland program on February 4, 1992 . All development proposals must be reviewed by the LGU for their impact on wetlands. Certain wetlands, such as those regulated by the Department of Natural Resources (DNR) or the U. S. Corps of Engineers, are exempt from this law. If no wetlands are affected, the LGU must issue a Certificate of Exemption to the owner. At this time, staff has not yet developed the administration process for the wetlands program. A condition has been recommended that makes the approval of the plat contingent upon the applicant receiving a Certificate of Exemption or receiving the appropriate mitigation/replacement approvals. 15. All City Departments have recommended approval of the final PUD. 16. Since the area is not identified as a future park site in the City's draft Comprehensive Plan, Staff is recommending that a park dedication fee be collected in lieu of park land. Using the recent sale price for the land in the calculation, the park dedication requirement would be $717. 59 per lot. However, according to Section 11.40, Subd. 4, where private open space for park or recreation purposes is provided in a proposed subdivision, and the space is to be privately owned and maintained by the future residents of the subdivision, a credit of up to 40% of the park dedication requirements may be given, provided that the five conditions listed in the ordinance are met. This 40% reduction would result in a park dedication requirement of $430.55 per lot. Condition 6.F would require cash in lieu of land park dedication based upon the 40% credit. 17 . The application for final approval of the PUD is in substantial conformance with the preliminary PUD. PLANNING COMMISSION RECOMMENDATION: The Planning Commission is recommending approval of the application for final approval of the Beckrich Park Estates Planned Unit Development, subject to the following conditions: 1. A variance to the lot size requirement of 2 .5 acres in the Rural Residential Zoning District is approved by the Shakopee City Council as shown on the final PUD plan. 2 . Approval by the Building Official of the sewer plan, the analysis of soil conditions and the design standards for each residential site. 3 . Approval of the final PUD is contingent upon the applicant receiving a Certificate of Exemption (Wetlands Conservation Act of 1991) or receiving approval by the City with appropriate minimization/replacement measures. 4 . A street lighting plan must be approved by Shakopee Public Utilities. 5. Prior to approval of the final plat by the City Council, final construction plans for all public improvements must be approved by the City Engineer. 6. Execution of a developer's agreement for the construction of the required improvements: A. Water system to be installed in accordance with the requirements of SPDC. B. Street lighting shall be installed in accordance with the requirements of SPUC. C. Storm sewer system shall be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee. D. Local streets and street signs within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. E. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. F. Cash payment in lieu of a land park dedication shall be required for each lot ($430.55 per lot based on a 40% credit for open space - refer to Sec. 11.40 Subd. 4E) . 7. The developer shall be responsible for grading of the plat as shown in the preliminary drainage plan. 8. A revised final PUD must be submitted which shows all drainage and utility easements around all lot lines, the information table and any proposed development signage. 9 . County Road access permits will be required from Scott County prior to final PUD approval. 10. Approval of the title opinion by the City Attorney. 11. Name change of Parkview Circle or Parkview Drive to be less similar to one another. ACTION REQUESTED: 1. Offer Resolution No. 3560, a Resolution Approving Beckrich Park Estates Final Planned Unit Development, subject to conditions, and move its adoption. 2 . Offer and pass a motion approving the Developer's Agreement for Beckrich Park Estates Final Planned Unit Development. - - .. . - •• - ni.,„, II.• ---z-i1 1I 4.. . -_-,-- -!iI- -- - i - _- - -, '__ r - - --.A--i-•I-1-A- •!P=-- Ilmci-d. 13=C1 alalr M. 2EOM - r- EXHIBITI-1.-.#.,...._ A r-,,.....__ • • : :: i...7.--_____.: . -!. • .L. ..; . ......______ • --- .• 3 • '•-''.1 I o C i Ca I ../..!..; i I. • Zi !.. ...:41.,,3•!:;'.:4. .\ f: .•a r ii ; ..- C1 . • ...:.• .••• ,1 . -I Z•.; •••;: .- ; 17, 1 •,ii ' ...• • .%......__.........: ::3 . ... .. ,, e.:1 :..:...r.;___.—....7. _________- •:..4 : . -. -1.• • i .. ...•••••... 7. . . . ',. • . :r.• . . 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' %....' . - ,,./.,..... i .--. ......- • g . • 'd. -.744 Tr...:Z.... . ........r N Del../tf Ir ,...".: AG AGRICULTURE •-.8. n • - '..1. 1 e'-',-..--". . / i 2 40:,s.c>e ....t.., i s —--zr„,..... -----:`• . , ..-•-.-t-.-7-A ••7'' ; • _:: . I Zlet , R1 RURAL. RESIDeMAL •;',...."1.:, .....- :1 ......--., ,...---." ' P . • l• I. :•••••• ..' - --- .3-1 S • - ,--..—... R2 URBAN RESIDENTIAL 4 t i3 ,..'• R3 MID-DENSITY RES. . .......A ,••• - . • - . , - ! 1 x -.... • / ; :„ ..,.....),,.. R4 MULTI FAMILY RES. vr..-Yr - ( . . •,, - ' • ',. • 91 HIGHWAY BUSINESS .., . -... -----, . : : 1;-,• -... ,.... B2 COMMUNrTY BUSINESS ) . . ... . . , 83 CENTRAL BUSINESS i ....I - , - . .. . - . • . ........... . . .... • . . • .. . . . • _.....,....„ Ii LIGHT INDUSTRIAL . ,.....---- ..-,t-•••::::•-. -.. . ,.. 12 HEAVY INDUSTRIAL .• . _ .... - . . • ...., .. ,.....,..:.:.....;=, S SHORELAND _ • • • . : c -..- .. : - ••. :..7. . - . • :..', ...) ..-.-... . -........-...- ••"-...7' ..,' .... ; . M FLOOD PLAIN DISTRiCT .- • 1 . .........„ .. • .— . .. M A ND AT 11_•.,.. z. - • . . . .., • .., . I - •k.--71 \ • . } - _ -• : .,,. RTD RACET ACK DISTg-F / / • i 1 . 14. . • • -1 RICH & RON OLSON CONSTRUCTION 6970 Inwood Road Cologne, MN 55322 C . r n Rich Ph: 448-4682 Ron Ph: 448-6674 February 21 , 1992 Beckrich Park Estates %Dale Dahlke 1279 Limestone Drive Shakopee, MN 55379 Re: Beckrich Park Estates Shakopee, MN 55379 Dear Sirs : During the week of February 2 , 1992 , our company was in the pro- cess of performing preliminary site evaluations for onsite sewage treatment systems for the Beckrich Park Estates project. This included some general site review and planning, plus performing ( 4 ) or more soil borings or evaluation pits for each of the lots in this plat . The reason for at least ( 4 ) soil borings for each lot was to determine if there was at a minimum of ( 2 ) onsite sewage treatment sites for each lot, a primary and an alternate site. The results from these soil investigations are logged on the preliminary plat and are also located onsite. The soil types , textures and other characteristics vary through out the develop- ment. Each of the lots have at least one primary and one alter- nate site available for an onsite treatment system. Because of mottling and high water table on some of the lots , pressure mound system may be needed, but for the largest portion of lots, standard septic systems would conform with local ordinances . Sincerely, Ron Olson Olson Construction MPCA #0716 RESOLUTION NO. 3560 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING BECKRICH PARK ESTATES FINAL PLANNED UNIT DEVELOPMENT. WHEREAS, the Planning Commission of the City of Shakopee did approve the Final Planned Unit Development for Beckrich Park Estates on March 5, 1992, and has recommended its adoption; and WHEREAS, all notices of the public hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Final Planned Unit Development for Beckrich Park Estates, described as: The South Half of the Southwest Quarter of Section 18, Township 115, Range 22, Scott County, Minnesota; and The South 351. 60 feet of the Northwest Quarter of the Southwest Quarter of Section 18, Township 115, Range 22, Scott County, Minnesota. is hereby approved subject to the following conditions: 1. A variance to the lot size requirement of 2 . 5 acres in the Rural Residential Zoning District is hereby granted with this approval by the Shakopee City Council as shown on the final PUD plan. 2 . Approval by the Building Official of the sewer plan, the analysis of soil conditions and the design standards for each residential site. 3 . Approval of the final PUD is contingent upon the applicant receiving a Certificate of Exemption (Wetlands Conservation Act of 1991) or receiving approval by the City with appropriate minimization/replacement measures. 4 . A street lighting plan must be approved by Shakopee Public Utilities. 5. Prior to approval of the final plat by the City Council, final construction plans for all public improvements must be approved by the City Engineer. 6. Execution of a developer's agreement for the construction of the required improvements; prior to recording of the final plat: A. Water system to be installed in accordance with the requirements of SPUC. B. Street lighting shall be installed in accordance with the requirements of SPUC. C. Storm sewer system shall be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee. D. Local streets and street signs within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. E. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. F. Cash payment in lieu of a land park dedication shall be required for each lot ($430. 55 per lot based on a 40% credit for open space - refer to Sec. 11.40 Subd. 4E) . 7 . The developer shall be responsible for grading of the plat as shown in the preliminary drainage plan. 8 . A revised final PUD must be submitted which shows all drainage and utility easements around lot lines, the information table and any proposed development signage. 9. County Road access permits will be required from Scott County prior to final PUD approval. 10. Approval of the title opinion by the City Attorney. 11. Name change of Parkview Circle or Parkview Drive to be less similar to one another. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Planned Unit Development Agreement. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney 16c Amended Page 4 FINAL APPROVAL FOR BECKRICH PARK ESTATES PUD E. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. F. Cash payment in lieu of a land park dedication shall be required for each lot ($430. 55 per lot based on a 40% credit for open space - refer to Sec. 11. 40 Subd. 4E) . 7 . The developer shall be responsible for grading of the plat as shown in the preliminary drainage plan. 8 . A revised final PUD must be submitted which shows all drainage and utility easements around all lot lines, the information table and any proposed development signage. 9 . County Road access permits will be required from Scott County prior to final PUD approval. 10. Approval of the title opinion by the City Attorney. 11. Name change of Parkview Circle or Parkview Drive to be less similar to one another. ACTION REQUESTED: 1. Offer Resolution No. 3560, a Resolution Approving Beckrich Park Estates Final Planned Unit Development, subject to conditions, and move its adoption. 2 . Authorize the appropriate City officials to enter into the Development Agreement for Beckrich Park Estates Planned Unit Development. �z MEMO TO: Dennis Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Preliminary Plat for Dalles 1st Addition DATE: February 10, 1992 INTRODUCTION: At their meeting on February 6, 1992, the Planning Commission moved to recommend to the City Council the approval of the preliminary plat for Dalles First Addition, subject to conditions. The proposed subdivision is located south of Vierling Drive and east of Marschall Road (C.R. 17) , and is zoned R-2, Urban Residential. (See Exhibit A. ) BACKGROUND: 1. The proposed plat covers 26. 6 acres and consists of 36 single family lots and two outlots. (See Exhibit B. ) 2 . The draft 1990 Comprehensive Plan designated this area for Mid-Density Residential development. (See Exhibit C. ) This would allow detached housing, as well as duplexes, townhouses, and up to eight dwelling units within a structure. Densities would not be allowed to exceed eight dwelling units per gross acre. The intention of this land use category in this area would be to provide locations for attached housing at moderate densities and to provide a transitional area between major roads and the existing single family housing north of Vierling Drive. Development would be similar to that currently allowed in the R-3 zoning district. Staff has discussed this designation in the Comprehensive Plan with the applicant and encouraged him to consider a higher density of development than that proposed in the plat. Staff stressed that, considering the gas lines located within the plat and the development constraints that are involved due to the 60 ' easements, development of the area with higher density housing and more open space would be an option for him to consider. The applicant expressed his desire to develop this area with single family homes. However, the applicant stated that the future development of Outlot A may require a higher density due to these constraints. 3 . Two sixty foot gas line easements currently cross the proposed subdivision. One of the gas lines crosses the plat diagonally from the northwest to the southeast. It crosses Lots 2, 3, 11, 12 , 13, and 14, Block 1, and Lot 3, Block 2 . 4 The applicant is in the process of obtaining a formal agreement with Minnegasco regarding the relocation of this gas line when the Southerly Bypass is under construction in this area during the summer of 1993 . This agreement should be completed within a one month time frame, and must be received prior to approval of the preliminary plat by the City Council. Staff has not received a copy of this agreement at the time this report was being prepared. If available, staff will place it on the table for Tuesday's meeting. No building permits will be issued for these lots until this gas line is relocated and the easements have been vacated. The applicant is proposing to relocate this gas line along the easterly edge of Outlot A and then route it next to the existing gas line running south of Vierling Drive. This would result in a 60 ' easement along the easterly lot line of Outlot A, and the 60 ' easement to the north would be increased from 60 ' to 70 ' or 75 ' . (See Exhibit B. ) The second gas line is located south of Vierling Drive, and crosses Lots 1, 21, 22, 23, 24, and 26 of Block 1, and Lots 1, 7, 8, and 12 of Block 2 . This gas line is not proposed for relocation. 5. The expansion of the gas line easement that runs south and parallel to Vierling Drive will increase the number of lots that may require variances to the side and/or rear yard setbacks from 1 to 4 . (Lots 1 and 25, Block 1, and Lots 1 and 11, Block 2 . ) 6. On January 1, 1992, the Wetland Conservation Act of 1991 became effective. The City Council passed a motion on February 3, 1992, which designated the City of Shakopee as the Local Governing Unit in charge of administrating this program. All development proposals must be reviewed by the LGU for their impact on wetlands. Certain wetlands, such as those regulated by the Department of Natural Resources (DNR) or the U.S. Corps of Engineers, are exempt from this law. If no wetlands are affected, the LGU must issue a Certificate of Exemption to the owner. At this time, staff has not yet developed the administration process for the wetlands program. A condition has been suggested to place approval of the plat contingent upon the applicant receiving a Certificate of Exemption or receiving the appropriate minimization/replacement approvals. 7. The applicant is proposing that Outlot A will be developed most likely with a mid-density type of development instead of single family homes due to the development constraints associated with the gas line easement. However, sewer lines are not available to this portion of the plat until the area to the north develops and extends the sewer line across Vierling Drive. This area has received preliminary plat approval as Heritage Place 3rd Addition. 8. The streets within the plat will continue the existing Ruby Lane and Sapphire Lane within the plat of Heritage Place 2nd Addition to the north. However Ruby Lane becomes Kelly Lane as it changes from a north/south direction to an east/west direction due to the City's addressing policy. 9. The proposed Outlot B will be used as right-of-way for the southerly by-pass. The bypass will be recessed approximately 10 to 12 feet below ground level, and the applicant is proposing to install a berm along the south edge of the lots abutting the bypass. The developer and MnDOT have not come to terms on the location of the future bypass right-of-way line. MnDOT is proposing to acquire approximately 70 feet of right-of-way north of the westbound pavement whereas the developer is requesting the acquisition of 100 feet. The MnDOT line would result in the platted lots extending into the back slope area of the bypass. In addition, the developer is proposing a berm at the top of the back slope area. Maintenance between the berm and the MnDOT right-of-way line is a significant concern. Staff recommends that the developer resolve the right-of-way line location issue with MnDOT prior to preliminary plat approval. Exhibit D illustrates the proposed plat boundary, the proposed MnDOT right-of-way line, the 4: 1 back slope area and the westbound pavement surface. Staff will contact MnDOT to review their position on the right-of-way location. 10. Since MnDOT applied for and received an Indirect Source Permit (#90-13) for the TH 101 project when this area was vacant land, they will not be the responsible party if noise from the bypass impacts future landowners. A residential development without noise mitigation measures is an incompatible land use in this area. According to MnDOT, the developer or the City will be held responsible in future litigation. MnDOT will not be required to install noise walls or berms now, or in the future. The State of Minnesota has the following noise standards for residential area: Daytime: 7: 00 AM - 10: 00 PM 65 decibels Nighttime: 10: 00 PM - 7: 00 AM 55 decibels Mr. Jim Hansen, Noise Abatement & Air Quality Supervisor for MnDOT performed a computerized noise analysis for the area being proposed for the Dalles 1st Addition subdivision (Exhibit E) . Between the peak morning rush hours of 5: 00 AM to 7 : 00 AM, the noise level would be approximately 63 decibels without a noise barrier, exceeding the state nighttime standards. With a 16 foot noise barrier at the rear property lines, this noise level could be reduced to 54 decibels. This 16 foot barrier could be a wall, a berm, or a combination of both. However, Mr. Hansen's analysis was very preliminary and conservative and the developer may want to hire a consultant to perform a more in-depth analysis, and contact MnDOT for additional information. Staff is recommending that condition ii from the Planning Commission recommendation be revised to more accurately describe what noise mitigation efforts will be required for this development. The recommended condition reads as follows: "A noise barrier at the rear of the property lines shall be installed. This noise barrier must reduce the potential for noise impacts from the bypass to the acceptable noise levels specified for residential developments 7: 00 AM - 10 PM - 65 decibels, 10: 00 PM - 7 AM - 55 decibels, by the Mn PCA. " Staff will provide further research on the noise mitigation requirements at the March 17 City council meeting. Exhibit F is a letter from Mr. Dahlke which describes his position. 11. Section 11. 03, Subd. 3 (D) , referencing corner lots, states that the front yard shall be defined as the shortest of the two frontages. Although homes are not proposed to be oriented toward Vierling Drive, the "front yard" setback requirement of 40 ' will be applied to that side of the lot (north lot line) ; the "rear yard" setback requirement of thirty feet will be applied to the southern, interior lot line; and only a 20 ' setback will be required to that portion of the lot abutting the local streets. Due to these setback requirements, as well as the sixty foot gasline easement along the northern portion of the lot, variances to the setback requirements will be necessary in order to develop four corner lots. 12 . The City Engineer has recommended approval of the preliminary plat with the condition that an acceptable sewer and street design be submitted, along with an acceptable stormwater plan. 13 . Since the area is not identified as a future park site in the City's draft Comprehensive Plan, Staff is recommending that a park dedication fee be collected in lieu of park land. Dalles Properties purchased the land in November of 1991 at a price of $ 9,576 per acre. Using this value to calculate the Park Dedication Requirement, the park dedication requirement due on this plat would be $ 356 per lot. 14 . Special assessments currently exist on the land. These assessments will be carried forward with the new plat. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends approval of the preliminary plat for Dalles 1st Addition, subject to the following conditions: 1. Submit a revised preliminary plat reflecting the new proposed lot lines and the reduction of the number of lots; and showing the proposed relocation of the southerly gas line and its easement along the east edge of Outlot A, and its location and its easement adjacent to the existing gas line to the north along Vierling Drive. 2 . The diagonal gas line easement must be relocated to the eastern edge of Outlot A, and adjacent of the existing gasline located south of Vierling Drive. The gas line easement closest to the north boundary must be relocated along the entire north and east property lines if Outlot A were to be developed with the currently proposed design. Agreements by the developer with Minnegasco to relocate these easements must be received by the City prior to preliminary approval by the City Council. 3 . No building permits shall be issued for Lots 10, 11, and 12 in Block 1, and Lot 3 in Block 2 until such time that the gas line that crosses these lots in the revised preliminary plat is relocated. 4 . Approval of the title opinion by the City Attorney. 5. Execution of a Developer's Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of the SPUC Manager. b. Water system to be installed in accordance with the requirements of the SPUC Manager. c. Sanitary sewer and storm sewer to be installed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. d. Local streets and street signs within the plat shall be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. e. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. f. Existing assessments shall be reapportioned according to City policy. g. Cash payment in lieu of park dedication shall be required. 6. Prior to approval of the final plat, final construction plans for all public improvements must be submitted and approved by the City Engineer. 7. The developer will be responsible for grading of the plat as shown in the preliminary drainage plan. 8 . No direct access from individual lots to Vierling Drive will be allowed. 9 . The final plat must show all drainage and utility easements around lot lines. 10. Approval of the preliminary plat is contingent upon the applicant receiving a Certificate of Exemption (Wetlands Conservation Act of 1991) or receiving approval by the City with appropriate minimization/replacement measures. 11. The developer shall install a berm along the south edge of the lots abutting the bypass as required by the ordinance, based upon the information regarding noise impacts from MN DOT. 12 . The City must receive approval from the Minnesota Department of Transportation on the location of the proposed subdivision's south boundary prior to preliminary approval. ACTION REQUESTED: Offer and pass a motion approving the preliminary plat for Dalles 1st Addition, subject to conditions, including the revised Condition 11. 1 Lo= 1__�.._.�,_1 a ". • ( kB2 < < f 1 • AG• -.. r } ; 1 E��HIB IT A --•• ---_ AGRICULTURE R I RURAL RESIDENTIAL �\`�� ' 1 I R I Z.M.A. R2 URBAN RESIDENTIAL. le...cu I l.irti.:t� � -..•. R4•i R3 MID-=DENSITY RES. �"`° R4 MULTI FAMILY RES. .: ,.--.N .. ....... 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' • • • I • •• • •▪ • • • • • • • • : .•• . • • I I :; • • • . • • • . •i• • • • i • • • • . • • . • • • • • • • ' • • - . . .•. . .......1=7:Tr:—:.. . . . . . . . • 74:i: . • •••• ••4• • • • 1I I . •� ' , • • • : � : : . . :....: .0 fir II • • floe I . • • • • • • • r , . . . . _ ,. . . . . . :, : . . . . . . . . . : . . . . . . . .••• . . . . . ••: :•:-.., : :i .......: ::.•: :•:„ . . .. . . . . . . :•:•..: ..... •.•. . . . .. . , . . . . , •1 . . , . . -I . . • , . , •I i . . • . • : . , • :, . . . 7,),..... • . ....,.. . .. .. . . ‘• . • • • • • •, . . . . . . . . . .. . ; , • . • . . , . . . . , :17.1 ; : I. I. .... •I- ` • + • . .I. . . . , . :� • I ' , I ' I at EXHIBIT E Mn/DOT - Operations Division DEPARTMENT, MMetro District - Golden Valley STATE OF MINNESOTA Office Memorandum DATE February 6, 1992 ro: Evan Green FROM: James n Noise Abatement & Air Quality Supervisor PHONE 593-8538 sL-ssEcr. T.H. 101 Plat Review CSAH 17 Northside A noise analysis was performed to analyze the effect of traffic noise on the propose'. development. Tne results of the.annlysis are as follows: State Standard Plat w/no Plan w/16 ft. 6-7 AM (L10dBA) Noise Barrier L1OdBA Noise Barrier at property line L10dBA 55.0 63.0 54.0 As can be seen from the results the noise levels will exceed state nighttime standards. This development should be advised that Mn/DOT will forward this information to the Minnesota Pollution Control Agency. Mn/DOT has an approved Indirect Source Permit #90-13 for the T.H. 101 project and responsibility for noise attenuation lies with the City and the developer. cc Charlie Kennedy - MPCA T. Johnson/J. Stark J. Povich S. McBride R. Erickson JWH:ck EXHIBIT F March 6 , 1992 Mr. Lindberg Ikola City Planner City of Shakopee 129 East 1st Ave Shakopee , MN 55379 RE: Dalles First Addition Plat Dear Mr. Ikola: Regarding the information on the "noise analysis" of the area in the plat of Dalles First Addition, it is not normally required to meet peek night time standards for noise levels . The location presently meets day time stan- dards and we plan to build a 6 ' berm which would lower the L10dBA to levels better than the test taken by the state. I met with Engineers Larry Dallum and Jim Knutson from HNTB and they said it would be cost prohibitive for us to construct a 16 ' barrier and would only be useful for 1 hour a day. I also spoke to Charlie Kennedy from M.P.C.A. and he said it is the City ' s decision to determine if noise is a factor. Mr. Kennedy gave me a list of experts in noise analysis and that is where I got Jim Knutson' s name. Mr. Knutson can be reached at 920-4666 , if you desire to speak with hime. I feel that we should not be required to build anything more than a 6 ' berm. This would provide a good noise barrier plus a visual barrier. Residents buying lots will be notified that the by-pass is where .it is and of the noise levels . Dai _ -/ Dale F. Dahlke Dallas Properties DD/kpm SENT BY:1I I NNEGASCO : 3-16-92 :11 :0 2 A.15 L I NDE\- 06660:# 2 3 /WMOVUu u 1910101 �.� , A Division of Arkla,Inc. March 16, 1992 Ms. Terri Sandbeck Assistant City Planner • • City ofhafcopee 129 E 1st Avenue Shakopee, MN 55379 RE: ,Proposed Relocation of Minnegasco's 1..,.8" Transmission Line C' faIles First Addition Dear Ms. Sandbeck, This letter is in response to your verbal request of March 13, 1992 for further information concerning Minnegasco's negotiations with Mr. Dale Dahlke, B&D Development Inc. and the proposed Dalles First Addition plat. The current status and substance of our discussions to date are that Minnegasco has verbally discussed the possibility of relocating the existing 8" transmission line (which runs diagonally across the plat) to help facilitate the development of this area, but have not entered into any written or formal agreement to cover the relocation. The general route which has been discussed is a route which would relocate the 8" pipeline along the eastern property line of the plat and along the northern portion of the plat, parallel to the existing 6" transmission line. The portion of this line which would run parallel to the eastern property line will require a 60' easement and the portion of Iine parallel to the existing 6" pipeline will require an additional 10' of easement (south of the existing 60' easement) for a total easement width of 70 feet. This easement proposal is, in principle, acceptable to Minnegasco for relocating the 8" transmission line. The exact location of the pipeline will be designed at a later date, upon field locating the existing 6" transmission Iine. However, it should be noted that relocation of the pipeline cannot be initiated until MNDOT's proposed Trunk Highway 101 project is ready to begin in the vicinity of the development. Construction of Trunk Highway 101 requires the pipeline to be relocated concurrently with MNDOT's road construction schedule due to substantial grade cuts which will be made in this area. MNDOT's current schedule for constructing this portion of Trunk Highway 101 is scheduled to start during the summer of 1993 and may extend until 1994. ?Qil West Linden Avenue P.(•). Bos Bili `dinr.eapnlk MN :;544'i SENT BY:M I NNEG 4SCO : 3-16-92 :11 :Q3 A.1! : LINDEN- _ 06660: 3/ 3 Page 2 of 2 Ms. Sandbeck Prior to relocating the pipeline across Mr. Dahlke's property, a relocaticn agreement must be executed which will, by exhibit, identify the final relocation easement as surveyed bya registered land surveyor. In addition, Minnegasco will retain all rights to existing easements until all relocation work has been completed. A release agreement will be provided for the abandoned section of pipeline after the relocated pipeline is placed into service. Should you have any questions concerning this matter, please contact me at 342-5257. Sincerely, ohn M. Wiinamaki, P.E. Senior Project Engineer pc: Mary Palkovich Steve Von Bargen CO1SEIT TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Software License and Maintenance Agreements DATE: March 12 , 1992 INTRODUCTION: BACKGROUND: Quest Data Systems, Inc. is the owner of and license holder of LEADERS Software. LEADERS is our computerized police records management system. LEADERS is one of the few computerized police record systems approved by the State of Minnesota to interface with their computers. As such, it is our most important computer program. LEADERS is a very large, complex program that requires special attention if and when it malfunctions. MIS Coordinator, Steve Hurley advises he needs Quest to back up his work. The attached license agreement grants a nonexclusive license to use, on a single computer at any one time, the QUEST software program. It is continuous until canceled by mutual consent of the parties. The attached maintenance agreement also causes periodic upgrades to the system as they become available. The agreement is continuous until terminated by either party by giving a 30 day written notice. The annual maintenance fee is $750. (The action recommended to and taken by City Council on March 10th authorized signing a maintenance agreement for 1992 and did not address the license agreement. ) The agreements have been reviewed by the city attorney. ALTERNATIVES: 1. Renew the agreements with Quest. 2 . Do not renew. RECOMMENDATION: Alternative #1 . ACTION REQUESTED: Authorize the appropriate City Officials to execute the Software Maintenance Agreement (for $750/yr) and the Software License Agreement with Quest Data Systems of Bloomington. QUEST DATA SYSTEMS, I'NC. SOFTWARE LICENSE AGREEMENT In consideration of the mutual promises in this Agreement and for other goods and valuable consideration, receipt of which is acknowledged, QUEST DATA SYSTEMS, INC. (QUEST) , whose principal business address is 7500 WEST 79TH STREET City of: 3LOCMT_NGTON St: MN ZIP: 55439 hereby grants • t o: v�.h �- is �-4n _. /'1n,, GL-C ', (licensee) , whose principal business address is: '../77.,-; th2/N'x2/7-7 City of,S7ha. _i,Q - St. \72-7/k-'-- Zip S537y nonassignable, nonexclusive license to use, on a single computer at any one time, the object code version of the QUEST software program identified as 7O(11 v G ("the program") . AN ADDITIONAL LICENSE MUST BE PURCHASED FOR EACH ADDITIONAL COMPUTER ON WHICH THE PROGRAM IS TO BE USED. Neither this license nor any of licensee's rights hereunder may be transferred, assigned or sublicensed by licensee without the prior written consent of QUEST DATA SYSTEMS, INC. None of the rights hereunder include the use of the license materials, or any portion thereof, for the benefit of any third party. Licensee will not copy, disclose, print or otherwise permit access to the Program, except for Licensee's own use or backup purposes, must include all copyright and other proprietary notices which appear on the original licensed copy. No more than three (3) machine-readable copies shall be in existence at any one time without prior written consent from QUEST. Any such copies made shall be the property of QUEST. Licensee will not permit the Program to be copied, disclosed, printed or accessed by others. The licensed materials and any original and copies thereof, in whole or in part, whether re original and copies are made by licensee, QUEST, or anyone else, and all copyright, patent, trade secret and other intellectual and proprietary rights therein age and remain the valuable property of QUEST DATA SYSTEMS, INC. • WARRANTY AND LIXITATION OF LIABILITY Licensee acknowledges that the licensed materials is of such complexity that it may have inherent defects and agrees that as QUEST'S sole liability and as licensee's sole• remedy, QUEST will provide all reasonable services to correct documented programming and documentation errors reported by licensee which QUEST'S diagnosis indicates are caused by a defect in an unaltered version of the delivered licensed materials. For each item of the licensed materials, this warranty is valid for a period of ninety (90) days from the date QUEST first delivers said item to Licensee. This warranty is not transferrable. QUEST does not warranty that the Program will meet Licensee's particular requirements or that the operation of the Program will be uninterrupted or error free. Licensee assumes all • responsibility for the selection of the program to achieve Licensee's intended results and for the installation, use and results obtained from the Program. The foregoing constitutes Licensee's sole rights and remedies in connection with the Licensed Programs. In no event will QUEST DATA SYSTEMS, INC. be liable to Licensee for any lost profits, lost savings, lost data or other consequential or incidental damages arising out if the use or inability to use the program, even if QUEST has been advised of the possibility of such damages. The aggregate liability of QUEST to Licensee upon any claims arising out of or relating to the program will in any event be absolutely limited to any license fee paid by Licensee. Any modifications to the licensed material not performed by QUEST are solely Licensee's responsibility. QUEST MAKES NO WARRANTIES, EXPRESSED OR IMPLIED, AS TO THE MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR ANY OTHER MATTER RELATING TO THE LICENSED SOFTWARE OTHER THAN THE EXPRESS WARRANTIES CONTAINED IN THIS AGREEMENT. NO REPRESENTATION OR STATEMENT NOT EXPRESSLY CONTAINED IN THIS AGREEMENT SHALL BE BINDING UPON LICENSOR AS A WARRANTY OR OTHERWISE. LICENSE TERM This license shall be effective on the date of its execution by both parties and will continue in effect thereafter until terminated as provided herein or by mutual consent of the parties. TERMINATION Either party shall have the right to terminate this license upon one (1) month prior written notice to the other party for failure to pay any fee due or for breach of any duty imposed hereunder. Upon termination LICENSEE shall immediately (1) discontinue use of all licensed materials (2) destroy all copies of the licensed materials and certify such destruction to QUEST or return all copies of the licensed materials to QUEST and (3) delete all portions of the licensed materials merged into other computer software of Licensee. All obligations of confidentiality hereunder shall survive termination of this Agreement. MAINTENANCE QUEST shall have no maintenance obligations with respect to the Program after acceptance by Licensee unless the parties enter into a separate maintenance agreement provided by QUEST. GENERAL This License Agreement is the complete and exclusive statement of the agreement between QUEST DATA SYSTEMS, INC. and Licensee in relation to the subject matter hereof. This Agreement shall in all respects be governed by and interpreted, construed and enforced in accordance with the laws of the United States of America and of the State of Minnesota. Dated: Buyer By . Dated: 1- /- 7 QUEST ATA SYSTEMS, INC. /4� By �l�'� Ah4,4(/o ./t4y661-at" QUEST DATA SYSTEMS, LNC . SOr-rWARE MAI NTE MANCE AGREEMENT SELLER: BUYER: '>/la'zl�Qf /- . r; Quest Data Systems, Inc. 4/7 7500 West 78th Street Bloomington, MN 55439 he r /)n 612-941-5572 55 37y 4)0 Description: Copywriter: Quest Version: 1, /1 Serial No: /c9// Yearly :faint Fee $ 7J� SOFTWARE: CtC10 cc , a2.L, TERMS AND CONDITIONS During the term of this Agreement, conditioned upon timely payment by Customer of the yearly maintenance charges set forth above, Quest Data Systems, Inc. (Quest) or its designee will provide the following maintenance services for the software listed. SOFTWARE MAINTENANCE 1. MAINTENANCE SERVICES. Subject to the exclusions listed in paragraph 4 below, Quest shall, on a best efforts basis, correct errors and malfunctions in the software listed above as soon as practicable after Customer gives Quest Data Systems, Inc. written notice of such error or malfunction so as to enable the software to perform the data processing functions described in the applicable Quest operating manuals and/or updates. 2 . ENHANCEMENTS. From time to time Quest may, in its sole discretion, develop and distribute enhanced versions of application software. Throughout the term of this Agreement, Quest will supply Customer with all enhanced versions of the software listed above which Quest distributes generally to its customers.- Customer must install all enhanced versions supplied by Quest in order to ensure that Customer has the then current version of the software. 3 . CONSULTATION. Quest will provide Customer with a reasonable level of technical consultation by Quest's choice of telephone or personal visit during Quest's normal working hours. Such consultation service shall include a reasonable amount of telephone consultation in response to Customer inquiries of the software listed above. The number and length of telephone consultations shall be determined by Quest's service specialist. Any other consultation services (including any such services rendered other than during Quest's normal working hours) will be billed to Customer at Quest's then prevailing rates for such services. 4 . EXCLUSIONS. Software maintenance services to be provided by Quest under this Agreement do not include: A. Maintenance or consultation with respect to any version of the software other than the most recent version or enhancements furnished by Quest to Customer; or B. Repair, replacement, correction or adjustment of any damage or malfunction caused by 1) accident, negligence, abuse, operator error or misuse, environmental conditions faailurre r o) oor surges in electrical power, acts of God, or other causes other than ordinary adjustment, repair, modification or connection to other equipment or accessories without the prior written consent of Quest, which consent will not be unreasonably withheld. Correction or repair of any damage or malfunction caused by items A or B above shall be charged to Customer at Quest's then prevailing rates for replacement parts, labor and travel charges. • 5 . RESPONSE TIME/DOWN TIME. If Customer's software covered under this Agreement should malfunction, Quest will make a good faith effort to promptly restore it to proper operating condition. However, downtime of Customer's equipment for whatever reason is not a breach of this Agreement and shall not entitle Customer to any full or partial refunds or credits of maintenance charges. 41K�4, TERM AND TERMINATION. This Agreement shall commence on the 1 day Of , 199 and shall continue in effect from year to year until terminated by either p,rty upaJthirty (30) days written notice to the other. 7. PAYMENT. Throughout the term of this Agreement, Customer shall pay to Quest, each year in advance, the Total yearly Maintenance Fee set forth above. In addition, Quest shall issue to Customer its invoices for all taxes which Quest is required by law to collect from Customer and for charges described in paragraphs 2, 3, and 4, and Customer will pay all such invoices in full within thirty (30) days of invoice date. Any amounts not paid by Customer when due will accrue interest at the rate of one and one-half percent (1-1/2%) per month until fully paid. 8. FORCE MAJEURE. Quest shall not be liable for any failure or delay in performing any obligation under this Agreement due to any cause beyond its reasonable control. 9 . LIMITATION OF LIABILITY. IN NO EVENT WILL QUEST BE LIABLE TO CUSTOMER FOR ANY LOST PROFITS, LOST SAVINGS, LOST DATA OR OTHER CONSEQUENTIAL OR INCIDENTAL DAMAGES UPON ANY CLAIM ARISING OUT OF OR RELATING TO THIS AGREEMENT, ITS PERFORMANCE OR BREACH, EVEN IF QUEST HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND THE AGGREGATE LIABILITY OF QUEST TO CUSTOMER UPON ANY CLAIMS ARISING OUT OF OR RELATING TO THIS AGREEMENT, ITS PERFORMANCE OR BREACH, WILL IN ANY EVENT BE ABSOLUTELY LIMITED TO THE AMOUNT PAID BY CUSTOMER TO QUEST UNDER THIS AGREEMENT; PROVIDED, HOWEVER, THAT NOTHING IN THIS AGREEMENT SHALL OPERATE TO RELEIVE QUEST FROM LIABILITY FOR ITS OWN WILLFUL OR WANTON RECKLESSNESS OR INTENTIONAL TORTS. 10. GENERAL. This Agreement is the complete and exclusive statement of the agreement between QUEST DATA SYSTEMS, INC. and Buyer in relation to the subject matter hereof. This Agreement shall in all respects be governed by and interpreted, construed, and enforced in accordance with the laws of the State of Minnesota. Each and every provision of the Agreement shall be construed, to the extent possible, so as to be valid and enforceable under the controlling law. If any provision of this Agreement is declared void, such provision shall be deemed severed from this Agreement, which shall otherwise remain in full force and effect as if said invalid provision did not appear herein. Dated: Buyer By Dated: /' /' 709. QUEST DATA YSTEKS, INC. 4.044,4 ).0 By 4L2/ ( / S4) CONSEI\IT TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Animal Control DATE: March 12, 1992 INTRODUCTION: Last year, Bob McAllister advised me that he had lost some contracts, that he would probably not be able to board animals this year and that he was considering boarding animals at Scott Lake Pet Clinic in Prior Lake. This would result in significant increase in the cost of animal control to the City. BACKGROUND: In 1991, the amount spent on animal control was $5,815.70. In view of the information we were receiving from Mr. McAllister, the amount budgeted for animal control for 1992 is $8, 300. If as many animals are boarded in 1992 at Scott Lake Pet Clinic as were boarded at McAllister's in 1991, the cost to the City will be about $9,400. Mr. McAllister recently advised us that he would continue to board dogs or other animals for the City of Shakopee. He is having financial problems due to loss of other contracts, however, and has proposed provision of unlimited service including phone calls, pickup, board, handling, animal disposal and return to the city of money generated by fines and license fees for $700. 00 per month. Mr. McAllister appears to have a unique talent for dealing with dangerous or injured animals. He also seems to have sufficient equipment at his disposal to address a wide variety of animal control problems. Mr. McAllister has not raised his fees since 1983 . Retaining Mr. McAllister's services by the month rather than by the case will be more accurate than the present system and will reduce staff time spent verifying and approving his bills. ALTERNATIVES: 1. Continue to pay for animal control services by the call . 2 . Retain Mr. McAllister by the month. 3 . Find another way to deal with animal control problems. RECOMMENDATION: Retain Mr. McAlister's services for $600. 00 for January, 1992 and for $700. 00 per month for the remainder of the year. Monitor the cost effectiveness of this arrangement during 1992 and investigate to improve on it for 1993 . ACTION REQUESTED: Authorize and direct the appropriate city officials to enter into an agreement with Bob McAllister to provide animal control services for 1992 at the rate of $600. 00 for January and $700. 00 a month for the remainder of the year. CONSENT TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Liquor Law Violations DATE: 03 09 92 INTRODUCTION: Cheers 2 Ya has been involved in three suspected liquor law violations since 01 01 92 . BACKGROUND: On 01 12 92 Cheers 2 Ya was found operating after hours. On 01 19 92 Cheers 2 Ya was again found operating after hours. The City Administrator was advised of both incidents and both cases were forwarded to the City Attorney for prosecution. Normally, these cases are not brought to Council until the violator is convicted in Court. At this time, neither of these incidents has cleared Court. On 02 27 92, the City Clerk sent Mr. Jerry Morehouse, the owner of Cheers 2 Ya a letter advising him that unless his insurance was reinstated, operation after 12 : 01 a.m. on 03 08 92 would be illegal. When City Hall closed on 03 06 92, the license holder(s) of Cheers 2 Ya had failed to notify the City Clerk that liability insurance required by City Code and State Law was in effect. On 03 07 92 , I spoke with Mr. Morehouse by telephone to see if he intended to remain open after 12 : 01 a.m. on 03 08 92 and had Sgt. Kaley deliver the same message in person. He advised us both that he did have insurance. At my direction, Cheers 2 Ya was checked at 0026 and again at 1848 hours on 03 08 92 . They were doing business at those times. It was subsequently determined that they did not have liability insurance at either time. Technically, two violations occurred. Minn Stat 340A.409 requires liability to maintain a retail license and Section 507 of the City Code requires proof of such insurance to be filed with the City Clerk. In addition to the violations listed above, the police department has responded to 181 calls at Cheers 2 Ya since 03 01 90. Noise violations accounted for 22 of these calls, violations associated with consumption of alcoholic beverages accounted for 61 calls and routine requests for service that could come from any business accounted for the remaining 98 calls. The frequency with which violations occur at Cheers 2 Ya also appears to have existed prior to 03 01 90. This is not an appropriate use of limited police resources. It is not in the best interests of the City of Shakopee to allow the pattern of operation suggested by these numbers to continue. In summary, five issues regarding Cheers 2 Ya will come before you in the near future: 1. After hours violation on 01 12 92, 2 . After hours violation on 01 19 92, 3 . Failure to notify the City Clerk of liability coverage by 03 06 92 as required. 4 . Operating without liability insurance on 03 08 92 , 5 . Pattern of operation suggested by excessive number of incidents requiring police action. ALTERNATIVES: 1. Wait until the after hours violations of 01 12 92 and 01 19 92 clear court before initiating any action regarding the Cheers 2 Ya liquor license. 2 . Initiate action against Cheers 2 Ya regarding operation without required liability insurance and failure to notify the City Clerk of liability coverage as required. RECOMMENDATION: Alternative #1. ACTION REQUESTED: Be advised that the violations listed herein have occurred at Cheers 2 Ya, that City Attorney and I are assembling a case to bring to Council so the action you deem appropriate can be taken on all five issues simultaneously at a single hearing thereby making optimum use of your time. Receive and file memorandum from the Chief of Police dated 03 09 92 regarding liquor law violations. Shakopee Police Department Time: 8:29 am Fri 03-13-92 p Page: 1 Adult Master Name and Incident Listing Name and Address Danger STREET , Phone #, GRID # CHEERS TO YA N E 1ST AVE 911 911 E 1ST AVE 612/445-3820 SHAKOPEE MN 55379 0243 SID: Driv. Lic. : /MN DOB: Sex: Race: Height: 0 ft. 00 in. Weight: Eyes: Hair: Miscellaneous:OWNER: MOREHOUSE Additional Information Name: Phone # : Address: Date Case Number Action Description U 0 C Disposition 03/10/92 92005651 C ALARM 9901 ASSIST 03/08/92 92005448 C UNWANTED GUESTS 9817 ASSIST 03/06/92 92005324 S NOISE COMPLAINT 9818 ASSIST 03/05/92 92005231 C DK MALE TAKEN HOME 9804 ASSIST 02/29/92 92004836 S NOISE COMPLAINT 9818 ASSIST 02/23/92 92004191 S NOISE COMPLAINT 99019818 ASSIST ASSIST 02/23/92 92004202 C ALARM 02/23/92 92004246 M SUSPICIOUS ACTIVITY 9805 ASSIST 02/23/92 92004248 S POSS UNDERAGE DRINKI 9805 ICR RPT 02/22/92 92004186 M MED/SUICIDE THREAT 9715 ASSIST 02/19/92 92003838 C POSSIBLE DISTURBANCE 9818 OKAY 02/19/92 92003839 C REFUSED CUSTOMER 9824 ADVISED 02/14/92 92003425 C 10-50 9400 ACC RPT 02/14/92 92003493 C UNWANTED GUEST 9817 ASSIST 02/13/92 92003402 S NOISE COMPLAINT 9818 ASSIST 02/06/92 92002835 C REF STOLEN COAT 9805 ASSIST 02/01/92 92002511 S NOISE COMPLAINT 9818 ASSIST 01/31/92 92002430 S NOISE COMPLAINT 9818 ASSIST 01/30/92 92002338 C UNWANTED GUEST 99019817 ASSIST ASSIST 01/23/92 92001726 C ALARM 01/23/92 92001763 S NOISE COMPLAINT 9818 ASSIST 01/23/92 92001770 C UNWANTED GUEST REMOV 9817 ASSIST 01/19/92 92001423 S DISPLAY AFTER HOURS 9914 OFF RPT 01/18/92 92001393 S NOISE COMPLAINT 9818 ASSIST 01/17/92 92001301 S NOISE COMPLAINT 9818 ASSIST 01/14/92 92000967 C POSSIBLE VAND/UNF 9800 ASSIST 01/12/92 92000208 S DISPLAY AFTER HOURS 9914 OFF RPT 01/10/92 92000169 S NOISE COMPLAINT 9818 ASSIST 01/09/92 92000168 C BAR FIGHT 9813 ASSIST 01/08/92 92000149 C UNWANTED GUEST 9817 ASSIST 12/28/91 91008189 C POSSIBLE FIGHT 9813 ASSIST 12/27/91 91008170 M LOST PURSE/RAMCZYK 9303 MISC RPT 12/20/91 91008041 C SMOKE/BURNED FURNACE 9603 ICR RPT 12/10/91 91007876 C SUSP PERSON 9805 ASSIST Shakopee Police Department Time: 8:29 am Fri 03-13-92 P Adult Master Name and Incident Listing Page: 2 Name and Address Danger STREET , Phone #, GRID # CHEERS TO YA N E 1ST AVE 911 911 E 1ST AVE 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 12/08/91 91007849 C PARKING COMPLAINT 9809 ASSIST 12/06/91 91007807 C BAR FIGHT 9813 MISC RPT 12/02/91 91007742 M DOM ASLT/PIERCEALL A5351 OFF RPT 11/30/91 91007698 M SMOBILE THEFT/NICHOL V1024 OFF RPT 11/15/91 91007379 M TERR THREATS/HARTUNG A5357 ARR RPT 11/10/91 91007283 M ASSLT/RAMCZYK A5352 OFF 5350 OFFACCTRPT RPT 10/31/91 91007080 M 10-50 H&R/ 10/18/91 91006777 C FIGHT/OVER 9817 ASSIST 10/15/91 91006702 C ALARM 9901 ASSIST 10/09/91 91006592 C ALARM 9901 ICR RPT 09/27/91 91006374 C DK MALE/ARR DISORDER N3030 ARR RPT 09/26/91 91006375 M ASSIST CARVER CO 9913 ARR RPT 09/14/91 91006048 S NOISE COMPLAINT 9818 ASSIST 09/13/91 91005983 C POSSIBLE DK DRIVER 9809 ASSIST 09/13/91 91005984 C FIGHT 9813 ASSIST 09/13/91 91006024 C ASSIST CARVER CO SO 9913 ASSIST 09/12/91 91005982 C MINOR CONS/FALSE ID M4199 ARR RPT 09/06/91 91005810 C DISPUTE AT RED OWL 9817 ICR RPT 09/05/91 91005809 C NOISE COMPLAINT 9818 ICR RPT 08/23/91 91005449 C FIGHT 9813 ASSIST 08/22/91 91005444 C DK DRIVER 9809 ASSIST 08/18/91 91005328 C ALARM 9901 ASSIST 08/09/91 91005075 M THEFT F/WALLET/BREEG T4021 OFF RPT 08/08/91 91005063 C DOMESTIC/SCSO ARR 9801 SCSO RPT 08/08/91 91005044 C DK MAN/TERR THREATS J3500 ARR RPT 08/01/91 91004869 C INFO FOR OFFICER 9800 ASSIST 07/26/91 91004693 R FIGHT/CHEEVER A5352 OFF RPT 07/20/91 91004556 C 10-50 H&R 9450 OFF/ACCT RPT 07/13/91 91004366 M NOISE COMPLAINT 9818 ASSIST 06/23/91 91003798 C DAMAGE TO VEHICLE X7731 OFF RPT 06/06/91 91003310 C PATRON EJECTED 9813 ASSIST 05/31/91 91003154 M NOISE COMPLAINT 9818 ASSIST 05/31/91 91003160 M NOISE COMPLAINT 9818 ASSIST 05/31/91 91003126 M CONKLIN/KLEMEK ASSLT A5352 OFF RPT 05/30/91 91003094 M THEFT FROM AUTO T4159 ICR RPT 05/29/91 91003092 S MINORS BEING SERVED 9805 ICR RPT 05/26/91 91002985 C MISTREAT ANIMAL 9828 ASSIST 05/24/91 91002936 M VIOL PROTECT ORDER X3120 OFF RPT 05/18/91 91002800 M CHECK FOR VEHICLE 9805 ASSIST 05/18/91 91002801 M NOISE COMPLAINT 9818 ASSIST 05/11/91 91002617 M CARELESS DRIVING 9809 ASSIST 05/10/91 91002600 M NOISE COMPLAINT 9818 ASSIST ASSIST 05/08/91 91002534 C FIGHT 05/07/91 91002517 C UNWANTED GUEST 9817 ASSIST 04/28/91 91002309 C MALE/FEMALE FIGHTING 99019817 ASSIST ASSIST 04/28/91 91002317 C ALARM 04/27/91 91002287 C PURSE THEFT/POTTER T4029 OFF RPT 8:29 am Fri 03-13-92 Shakopee Police Department Time: Page: 3 Adult Master Name and Incident Listing Name and Address Danger STREET , Phone #, GRID # CHEERS TO YA N E 1ST AVE 911 612/445-3820 911 E 1ST AVE 0243 SHAKOPEE MN 55379 Date Case Number Action Description U 0 C Disposition 04/25/91 91002247 C ALARM 9901 ASSIST 04/25/91 91002248 C BURGLARY/FORCED B2B2764 OFF RPT 64 OFF RPT 04/25/91 91002267 C ASSAULT/ 04/20/91 91002144 M PURSE THEFT/SARKELA T4029 ARR RPT 04/19/91 91002119 C ASSIST REF STOL PURS 9802 ICR RPT 04/14/91 91002027 S NOISE COMPLAINT 9818 ASSIST 04/13/91 91002000 C STOLEN PURSE=UNFOUND T4029 ASSIST 04/13/91 91002003 R STOLEN PURSE 91-2144 9900 91-2144 04/05/91 91001838 S NOISE COMPLAINT 9818 ASSIST 03/21/91 91001538 C FEMALE W/FALSE ID X2020 MISC 9901 ASSIST 03/16/91 91001412 C ALARM 03/15/91 91001389 M THEFT OF PURSE T9029 9 ASSISTR RT 03/14/91 91001364 C CHECK WELFARE 9901 ASSIST 03/14/91 91001366 C ALARM 03/14/91 91001385 A DISORD/ASSLT/POSS MJ 0000 ARR RPT 03/09/91 91001267 C PROBLEMS WITH PATRON 9817 ASSIST 03/09/91 91001293 M NOISE COMPLAINT 9818 ASSIST 03/01/91 91001115 C DISORDERLY PATRON 9817 ASSIST MISC 02/15/91 91000812 C FIGHT 9801 ASSIST 02/10/91 91000726 C DOMESTIC 9901 ASSIST 02/09/91 91000678 C ALARM 9901 ASSIST 02/08/91 91000658 C ALARM 9901 ASSIST 02/03/91 91000585 C ALARM 01/31/91 91000525 C REC COUNTERFEIT BILL C0442 RPT 01/31/91 J91000534 C JUV IN BAR/MINOR CON M3001 JUV OFF RPT 01/31/91 J91000531 C JUV IN BAR/ATR TESCH M4105 05 JUV OFF RPT 41 01/25/91 91000404 C MEDICAL 952201 ASSIST 01/23/91 91000359 C ALARM 9524 ASSIST 01/17/91 91000267 C MEDICAL 01/12/91 91000174 C UNKNOWN PROBLEM 9817 ASSIST 01/04/91 91000060 M ARR KOHOUT/CARRY GUN W3527 ARR RPT 12/30/90 90008434 M SUSP ACTIVITY IN VEH 9805 ICR RPT 12/30/90 90008432 M SUSP ACTIVITY IN VEH 9805 ICR RPT 12/29/90 90008418 M THEFT OF PURSE T4029 9901RP 29 RPT. IST 12/22/90 90008296 C ALARM 9450 ACC STT 12/21/90 90008270 C H & R 1050 12/21/90 90008287 C DAMAGE TO PROPERTY X7731 1 OFFIOFF RPT 12/20/90 90008254 C ALARM 12/07/90 90007982 C UNWANTED GUEST 9817 ASSIST 12/06/90 90007960 C CHECK ID 9800 ASSIST 12/02/90 90007776 C ASSAULT 9813 ICR RPT 11/30/90 90007730 M ASSAULT A5352 OFF RPT 11/22/90 90007573 C 9-1-1 9827 ASSIST 11/18/90 90007471 C FIGHT 9813 ICR RPT 11/11/90 90007339 C FIGHT 9813 ICR RPT 11/10/90 90007307 C ALARM/EMPLOYEE ERROR 9901 ICR RPT 11/03/90 90007164 C POSSIBLE SLUMPER 9805 ASSIST Shakopee Police Department Time: 8:29 am Fri 03-13-92 Page: 4 Adult Master Name and Incident Listing g Name and Address Danger STREET , Phone #, GRID # CHEERS TO YA N E 1ST AVE 911 911 E 1ST AVE 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 11/01/90 90007119 C ALARM 9901 ASSIST 10/31/90 90007103 C ALARM 9901 ASSIST 10/25/90 90006975 M MISSING PULLTAB MONE T1021 RPT PENDING 10/21/90 90006889 C UNWANTED GUEST 9817 ASSIST 10/11/90 90006669 M PARTY SELLING DRUGS 9905 ARR RPT 10/05/90 90006551 C UNWANTED GUEST 9818 ASSIST 09/29/90 90006377 C 10-50 - UNF 9400 ASSIST 09/29/90 90006389 C ALARM 9901 ASSIST 09/29/90 90006378 R POSS DK/P JOHNSON J3500 ARR RPT 09/23/90 90006217 C H & R 10-50 9450 ASSIST 09/23/90 90006217 M H&R 10-50 9450 ICR RPT 09/22/90 90006196 C ALARM 9901 ASSIST 09/20/90 90006151 C DISORDERLY/KLOTTER N3030 ARR RPT 09/16/90 90006036 C ALARM 9901 ASSIST 09/15/90 90005992 M DAM TO VEH/LOTHERT X7731 ARR RPT 09/01/90 90005646 C 2 TO DETOX 9999 DETOX 08/16/90 90005146 C ALARM 9901 ASSIST 08/04/90 90004784 C FIGHT 9817 ASSIST 07/31/90 90004682 M ASSAULT A3253 OFF RPT 07/29/90 90004627 M VEH VAND/MILLER X7731 ICR RPT 07/28/90 90004596 M 3RD DEG ASSAULT A3253 OFF RPT 07/13/90 90004186 M NOISE/MUSIC T/DOWN 9818 ADVISED 07/11/90 90004097 C ALARM 9901 ASSIST 07/11/90 90004098 C CALL REF ALARM 9800 ASSIST 07/07/90 90003967 M LARCENTY 9800 ICR 07/07/90 90003981 C ALARM, EMPLOYEE 9901 S 07/03/90 90003841 C MEDICAL 9522 ASSIST 07/01/90 90003761 C FIGHT 9813 ASSIST 06/28/90 90003682 C DETAIL 9903 ASSIST 06/23/90 90003542 C PATRON HIT DOORMAN A5353 OFF 9353 ASSIST 06/21/90 90003487 C DETAIL 06/20/90 90003460 C PUBLIC ASSIST 99039800 ASSIST ASSIST 06/14/90 90003238 C ESCORT 9813 ASSIST 06/13/90 90003211 C FIGHT 06/07/90 90003015 C ASSIST PUBLIC 9800 ASSIST ASSIST 06/06/90 90002982 C DETAIL 06/03/90 90002897 C DISORDERLY/DAM PROP X7731 ARR RPT 06/02/90 90002890 C FIGHT - GOA 9813 ASSIST 05/31/90 90002813 C ESCORT 9903 ASSIST 05/31/90 90002829 C UNWANTED PATRON 99039817 ASSIST ASSIST 05/30/90 90002790 C ESCORT 05/29/90 90002766 C DISORDERLY/HICKS N3030 ARR R RPT 05/24/90 90002646 C ESCORT 98003 ASSIST 05/23/90 90002629 C ESCORT 05/20/90 90002550 C DK MALE ASKED TO LV 9804 ASSIST 05/19/90 90002545 C INFO ON JACOB WETT 9800 ASSIST 05/16/90 90002454 C EMPLOYEE ESCORT 9800 ASSIST Fri 03-13-92 Shakopee ee Police Department Time: 8 : 29 am Page: 5 Adult Master Name and Incident Listing Pa g Name and Address Danger STREET , Phone # , GRID # CHEERS TO YA N E 1ST AVE 911 911 E 1ST AVE 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 05/03/90 90002165 C UNWANTED GUEST 9817 GOA 05/01/90 90002126 M TERR THREATS A9500 ICR 04/27/90 90002076 M NOISE COMPLAINT 9818 S 04/13/90 90001802 C TERR THREATS A9503 ICR 04/13/90 90001806 C ALARM 9901 EMPL ERROR 04/12/90 90001798 C PROBLEM W/PERSON 9817 ADVISED 04/07/90 90001676 C ALARM/EMPLOYEE ERROR 9901 ASSIST 04/06/90 90001649 C UNRULY CUSTOMER 9817 ASSIST 03/09/90 90001164 M LOUD MUSIC/STEPHENS 9818 ADVISE81D 03/07/90 90001103 C ALARM 9813 ASSIST 03/07/90 90001122 C BAR FIGHT 02/24/90 90000916 M AUTO THEFT/KOEPSELL V2021 AUTO THEFT 02/17/90 90000786 M DETOX STEPHENS 9803 DETOX 02/03/90 90000559 M MUSIC TOO LOUD 9818 ICR RPT 02/03/90 90000561 M ASSLT/HADAC/MYRVOLD A5353 ICR RPT 01/21/90 90000345 STOLEN CKBOOK/DEIKEN T9020 ICR RPT 01/20/90 90000320 M THEFT/PURSE/LAFORCE T9029 ICR RPT 01/14/90 90000225 C MEDICAL/FEMALE 9520 ICR RPT 01/13/90 90000210 M THEFT/WALLET/MULLER T4029400ICR 1 ASSIST 01/10/90 90000157 C ALARM 01/10/90 J90000172 L MINOR DRINKING 9815 ICR RPT 01/06/90 90000088 C FIGHT/PARKING LOT 9813 ASSIST 01/05/90 90000081 L ICE IN PARKING LOT 9824 ICR RPT 01/01/90 90000011 C ALARM 9901 ASSIST 12/29/89 89007626 C ALARM 9901 ASSIST 12/28/89 89007604 C ALARM 9901 ASSIST 12/24/89 89007554 C ALARM 9901 ASSIST 12/24/89 89007546 M DAMAGE TO PROP P0130 ARR RPT 12/22/89 89007498 M STOLEN VEHICLE V0021 OFF 0001 ASSIST 12/18/89 89007424 C ALARM 12/18/89 89007437 C UNWANTED PATRONS 99019817 ASSIST ASSIST 12/15/89 89007390 C ALARM 12/07/89 89007251 C UNWANTED GUESTS 99019817 ASSIST ASSIST 12/04/89 89007185 C ALARM 11/20/89 89006933 C FIGHT/OVER ON ARRVL 9813 813 ASSIST 11/18/89 89006872 C MINOR 10-52 9818 ADVISED 11/11/89 89006768 M LOUD MUSIC 9818 ADVISED 11/04/89 89006651 M LOUD MUSIC 10/27/89 89006465 M FIGHT IN STREET 9813 ADVISED 10/18/89 89006167 M JOHN LUREEN/INTOXIC 9913 MISC RPT 913 UNFOUNDED 10/14/89 89006230 M LOUD MUSIC 94509UNFOUNDED 10/12/89 89006178 C 10-50 H&R 10/10/89 89005585 M VEH THEFT/SCHROEDER V1021 ARR RPT 10/07/89 89006103 M NOISE COMPLAINT 9818 ADVISED 10/07/89 89006097 M 10-50 H&R ACCT 9450 ASSIST 10/02/89 89005964 M DWI/STUTELBERG-MC J3500 ARR RPT 10/02/89 89006006 M AUTO THEFT/ARNDT V2021 ARR/STUTELBG Fri 03-13-92 Shakopee Police Department Time: 8: 29 am Adult Master Name and Incident Listing Page: 6 Name and Address Danger STREET , Phone #, GRID # CHEERS TO YA N E 1ST AVE 911 911 E 1ST AVE 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 10/01/89 89005946 M DWI/MOHRBACHER J3500 ARR 13 GOA RPT 09/24/89 89005796 C FIGHT 09/22/89 89005755 M THEFT FROM VEHICLE T4159 ICR RPT. 09/22/89 89005747 M 10-50 H&R/SCHERER 9400 ACCT RPT 09/19/89 89005689 C HELP EMPLOYEE LOCKUP 9802 ASSIST 09/03/89 89005312 M 10-50 H&R 9450 ICR RPT. 08/27/89 89005197 C ALARM 9901 ASSIST 08/19/89 89004971 C FALSE I/D 9805 GOA 08/19/89 89004979 C ALARM 9901 S 08/19/89 89004973 M VANDL/VEH-MAYER P3110 OFF RPT 08/18/89 89004963 M NOISE COMPLAINT 9818 S 08/14/89 89004852 C ALARM 9901 SECURE 08/11/89 89004809 C MALE PASSED OUT 9802 ASSISTED 08/11/89 89004791 C THEFT/MONEY-R. SMITH T4021 OFF RPT 08/08/89 89004722 M KIDS SELLING IN BAR 9800 ASSIST 08/05/89 89004612 C CRIM DAMAGE TO PROP P1110 ARR RPT 08/03/89 89004589 M ASSLT/C-MAXWELL A5352 MISC RPT 07/28/89 89004442 C ASSAULT A5352 OFF RPT 07/19/89 89004246 C POSS DRUGS TO SELL D2400 ARR RPT 07/14/89 89004086 C UNWANTED GUEST 9817 ADVISED 07/14/89 89004116 M DOG TIED TO VEH 9828 ADVISED 07/05/89 89003891 C ALARM 9901 S 07/03/89 89003829 C ALARM S9010 S 06/30/89 89003749 C DETOX/GONZALES 9803 DETOX FORM 06/29/89 89003736 C ALARM/OWNER 9901 S 06/29/89 J89003726 M CONSUMP/MINOR M4199 JUV & ARR 06/28/89 89003708 C MED/BRAMBILLA 9522 ICR ONLY 06/27/89 89003680 C ALARM 9901 ASSISTED 06/23/89 89003597 M NOISE COMPLAINT 9818 S 06/13/89 89003349 C ALARM 9901 ASSISTED 06/09/89 89003240 M THEFT/PURSE/GATHRDGE T4029 ICR RPT 06/09/89 89003238 C DIS CONDT/MACIAS N3030 ARR RPT 06/05/89 89003151 C 2 BIKERS LOITERING 9805 ASSISTED 05/19/89 89002776 M ASSAULT/WEBSTER A5353 ICR, EX CL 05/07/89 89002540 C UNWANTED PERSON/GOA 9817 S 04/28/89 89002354 M 2 MALE ARGUING 9813 ADVISED 04/28/89 89002356 C UNWANTED GUEST 9817 ADVISED 04/27/89 89002322 C 911 HANG UP/NO PROB 9827 ASSISTED 04/27/89 89002326 C DETOX/SOLBERG 9803 DETOX FORM 04/09/89 89001944 C FIGHT IN LOT 9813 ASSIST 04/09/89 89001954 C VEH IN LOT/OVER 24 H 9809 ASSIST 03/31/89 89001750 C FIGHT/2 MALES 9813 ICR RPT 12/22/88 88009358 C ROWDY INTOXICATED MA 9817 G 12/23/88 88009364 R FIGHT IN KENTUCKY FR 9813 U 12/26/88 88009412 C ALARM - EMPLOYEE ERR 9901 S 12/31/88 88009509 M DETOX ROBERT CUMMING 9803 S 01/21/89 89000367 R DOMESTIC/ALL OKAY-PA 9801 S Fri 03-13-92 Shakopee Police Department Time: 8: 29 am Adult Master Name and Incident Listing Page: 7 Name and Address Danger STREET , Phone #, GRID # CHEERS TO YA N E 1ST AVE 911 911 E 1ST AVE 612/445-3820 SHAKOPEE MN 55379 0243 Date Case Number Action Description U 0 C Disposition 02/04/89 89000636 R FIGHT - ONE TO JAIL 9905 S 02/18/89 89000890 M DETOX 1 FEMALE 9803 S 03/17/89 89001448 M CHEERS PLOWED SNOW I 9800 S 03/19/89 89001500 M H&R ACCT/GOLD MERCED 9450 S MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: J & D of Shakopee, Inc. dba/Cheers 2 Ya - Informational DATE: March 10, 1992 On February 26th, I was advised that the liquor liability insurance for Cheers was being canceled at 12 : 01 A.M. on March 8 , 1992 due to nonpayment of premium. On February 27th, I drafted a letter to Mr. Morehouse advising him of the notice and asking him to provide me with a new policy or a reinstatement notice on the canceled policy. I also advised him that sales without insurance would be a violation of local and State law. On Monday, March 9th, I received a fax of the certificate of insurance for a new policy, effective March 9th. The certificate does meet the requirements of the city code. Based upon this information, it is clear that the licensee was without liquor liability insurance for one day, March 8th. It is my understanding, from talking with the Chief of Police, that they were open on March 8th. I also understand that the City Attorney will be preparing a memo, in the near future, for Council consideration relative to this matter. This memo is informational, only. CC: Karen Marty, City Attorney /3 d Shakopee Fire Department 324 W. 2nd Ave. Shakopee, MN 55379 MEMO TO: Dennis Kraft FROM: Shakopee Fire Department New Truck Committee DATE: March 12, 1992 RE: Recommendation for fire service pumping engine bid acceptance. COPY: Shakopee City Council members BACKGROUND: On March 6, 1992, the bids received for the proposed 1500 GPM fire service pumping engine and it's supporting eqipment were opened at the Shakopee City hall. For the pumping engine, two manufacturers have submitted bids. The manufacturers and their prices are as follows: 1. Smeal $213,224 2. Custom Fire $227,530 The bid received from Smeal Fire Equipment for the pumping engine did not meet our specifications. See the attached list (bid comparison) of critical exceptions not meeting the specifications stated in the bid proposal. The bid received from Custom fire apparatus has met our specification quite closely with no significant exceptions. All equipment and components proposed in this bid are consistant with the existing equipment used by the Shakopee Fire Department. This manufacturer is also located relatively near the metro area. Which is an advantage for service and aprts availability. RECOMMENDATIONS: For the purchase of a 1500 GPM fire Service pumping engine. This committee recommends the bid be awarded to Custom Fire Apparatus. We also recommend that the chassis be paid for in the amount of $66,500 upon delivery to Custom Fire Apparatus. Memo To:Dennis Kraft, City Adm. From : Shakopee Fire Truck Committee RE: 1500 gpm Fire Pumper DATE: March 12,1992 INTRODUCTION AND BACKGROUND: The truck described in the attached specifications will be the first unit to respond to fires in the Shakopee fire district. For our typical call in Shakopee, our first truck to respond is a pumping engine. Which carries the fire fighters, and the necessary equipment for a very quick initial response and attack on the fire. Due to the exponential spread of a fire in relation to time, timeliness of this initial attack is extremely important. The pumping engine described in these specifications will carry up to seven fire fighters which are used for the initial attack. This unit is equipped with a 1500 gallon per minute pump. this allow this pumper to supply adequate volume of water from the hydrant system or a drafting source to the initial pumper and on the later arriving vehicles. Due to the extremely severe operating condition a fire service pumping engine is routinely subjected to, great care has been taken in the drawing of these specifications to build in what is necessary to ensure a long service life for this unit. This department would like to see a service life of at least 20 years with as few maintenance problems as possible. This is due to the high quality standard which were used in its manufacture and purchase combine with an excellent maintenance program. In the specifications of this unit a long service life has been ensured by the specification of well established mechanical and electrical systems which to the best of our knowledge are lease prone to failure or aging. The metals to be used in the construction of this vehicle are specified as either stainless steel, aluminum or heat treated galvanized steel. Each of these metals may be used on various parts of the apparatus depending on the structural needs in these area. All of these metals possess excellent corrosion resistance and structural strength, thus preventing costly and debilitating maintenance problems. Great care has been taken in describing the fabrication and makeup of the water tank carried on this vehicle. This part of a pumping engine is extremely susceptible to corrosion problems and various other types of damage. These problems have caused this department great difficulties in the past on our pumping engines. If these specifications are followed, many costly and untimely repairs along with the associated down time can be avoided. When a fire service pumper is down for repairs the city is in a sense partially unprotected. Occasionally in these specifications, specific brand names and models of mechanical and electronic equipment are specified. This has been done to ensure uniformity in the vehicles used by this department. We have done this for two reasons. First, to expedite repairs due to our ability to find needed parts in stock and make this vehicle an easy fit into our present maintenance system. Secondly, due to the number and variety of people which will be required to operate this pumper, it is absolutely necessary that the basic operation and principles of its operation be identical to our other pumping engines. This avoids operator errors which could be extremely dangerous to fire fighting personnel on and off the fire scene. All manufacturers of fire service apparatus should be able to bid this piece of equipment competitively. The only problem which may be encountered could be the water pump. The brand we have specified is "waterous". This is identical (except for gallonage) to the other pumpers we have in service today. We feel that this type of pump is necessary to keep the operation of this vehicle identical to the other equipment we have in service. This is done once again to minimize operator error and maintenance problems. Another pump system should be considered only if it can be used without causing the above mentioned problems. Most fire apparatus manufacturers are able to install a waterous pump and do so routinely. The time donated by the eight fire fighters on this committee, which is under the direction of the Fire Chief, Frank Ries, and the training officer, Dave Judd, is well in access of 1000 man hours. This time has been used for researching various pumping engine systems, visiting other departments to investigate other apparatus brands and styles, and visiting various manufacturers and their facilities. This has been done to develope specifications for a fire service pumping engine which will most effectively serve this city's needs and remain in effective service for as long as possible. ALTERNATIVES: 1. Purchase Truck from Custom Fire Apparatus. 2. Purchase Truck from Custom Fire Apparatus to replace present 1962 Ford 1000 GPM Pumper. 3. Not purchase truck. 4. Not purchase truck and rebid. RECOMMENDATIONS: Alternative number 2. To purchase to fire apparatus from Custom Fire Apparatus at the Bid stated attached. ACTION REQUESTED: Move to award bid to Custom Fire Apparatus in the amount of $227,530. Authorize the City adminstrator to authorize the sale of a 1000 GPM 1962 Ford fire Apparatus after possession of the Vehicle requested. BID COMPARISON SPEC. DESCRIPTION CUSTOM SMEAL PAGE OF SPEC FIRE Y/N FIRE Y/N(EXPLAIN) P.6 ENGINE: *** -350 HP CUMMINS L10 Y N (300 HP L10) -AFTERCOOLER Y N -ENGINEHEATER MANUAL ON/OFF CONTROL Y N (ALWAYS ON) *** -JACOBS BRAKE WITH OFF/LOW/HIGH Y N (NO OFF) P.6 TRANSMISSION: ** -ADDITIONAL HEAT EXCHANGER FOR AUX COOLER Y N (ONLY 1 COOLER) P.7 CHASSIS: -AIR TANK MANUAL BLEED FOR BRAKES Y N (ONLY AUTO) *** -AIR HORNS Y N P.7 CAB: *** -CAB WIDTH 95" Y N (NOT SPEC'D) -BUG SCREEN N Y (DON'T WANT) -AIR SEATS DRIVER AND PASSENGER Y N (DRIVER ONLY) P.8: ** -CAB POWER FEED AND STUDS (AUX ELECTRIC) Y N P.8 WHEELS: -REAR ALUM. INSIDE RIM POLISHED Y N (NOT SPEC'D) -SHORE-PLUG LOCATION ON PUMP PANEL Y N -CREW CAB 4PLEX OUTLETS LOCATIONS 1LEFT AND1 RIGHT Y N (NOT SPEC'D) -CHASSIS CAB SOUND PROOFING(ANTIPHON) Y N (NOT SPEC'D) ** -STAINLESS STEEL BATTERY BOXES ON ROLLERS Y N (NOT SPEC'D) P.11 CREW CAB: *** -CAB WIDTH 95" (INTERIOR 92") Y N 68"(INT NOT SPEC'D) *** -TOTAL CREW CAB HT. (<114") Y N (NOT SPEC'D) -SAFETY GLASS WINDOWS 500SQ IN. SIDES) Y N (NOT SPEC'D) ** -CAB/CREW CAB PASS THROUGH WINDOW Y N (NOT SPEC'D) -DOOR WINDOWS SAFETY GLASS NON-SLIDING TOP ONLY Y N (TOP AND BOTTOM NO SAFETY SPEC) ** -DOOR WIDTH (CREW CAB) 32" X 86" Y N (NOT SPEC'D 30" WIDE BY PRINT) -CREW CAB ROOF PAINTED Y N (TREAD PLATE) -MISCELLANEOUS DOOR HARDWARE SPEC'D Y N ** IMPORTANT FUNCTIONALITY OR FEATURE FOR THIS APPARATUS *** CRITICAL FUNCTIONALITY OR FEATURE FOR THIS APPARATUS P.12 STAINLESS HANDRAILS Y N (ALUMINUM) -DOOR AXE AND BAR HOLDERS Y N -DOOR AND CAB SOUNDPROOF Y N (NOT SPEC'D EXCEPT ROOF) ** -CREW CAB FLOOR AND STEP DESIGN SPEC'D Y N (NO DIMENSIONS) ** -CREW SEATS 25" DEEP TOTAL 16" ACTUAL (AFTER AIR TANKS) Y N (12" ACTUAL) *** -CREW CAB SEAT WIDTH 92" Y N (<68") -REMOVABLE REAR SEAT TO ACCESS CROSSLAY Y N (HINGED SEAT12" ACCESS) *** -6 SCBA BRACKETS FACING FORWARD (3 PEOPLE) Y N (3 BRACKETS NO SPARES) ** -32" WALKWAY BETWEEN FRONT AND REAR SEAT(MIN) Y N (NOT SPEC'D) P.13 *** -22" SEAT WIDTH PER PERSON IN CREW CAB(MIN) Y N (NOT POSSIBLE 68" WITH SPARE BOTTLES) P.12 ** -4 SCBA BRACKETS FACING REAR (2 PEOPLE) Y N (2 BRACKETS NO SPARES) ** -REAR FACING SEAT DEPTH 16" AVAIL. 24" WIDE(MIN) Y N (NOT SPEC'D) P.13 -CREW CAB HEATER SWITCH IN REAR Y N (NOT SPEC'D) -HOSE SPEEDLAY WIDTH 95" (MINIMUM) Y N (68") -SPEEDLAY OPENING SIZE 7" X 14"(MIN) Y N (NOT SPEC'D 12" ACCESSIBLE UNDER SEAT) -SCUFF PLATES ON CREW CAB FOR HOSE ABRASION Y N (NOT SPEC'D) P.15 PUMP: *** -PUMP SHIFT DEACTIVATES JACOBS BRAKE Y N P.16 *** -ALL PARTS OF PUMP AND VALVES SHALL BE FROM SAME MANUFACTURER Y N (PUMP WATEROUS VALVES ELKHART) ** -SUCTION INLETS TO BE PNEUMATICALLY ACTUATED Y N (ELECTRIC) -SIDE SUCTION CAPS 6" WITH 2 1/2" MALE Y N (NO 2 1/2") - 3/4" BLEEDER VALVE ON REAR SUCTION Y N (NOT SPEC'D) ** - 5" I.D. PIPING TO REAR SUCTION(MIN) Y N (NOT SPEC'D) -STRAINER ON REAR SUCTION Y N (NOT SPEC'D) P.17 *** - 2 1/2" SUCTIONS AIR ACTUATED CONTROLLED AT PUMP PANEL Y N (NOT SPEC'D) *** -DISCHARGE MANUAL OVERRIDE T-HANDLES AT PUMP PANEL Y N (IN PUMP COMPARTMENT) -NO DISCHARGES ON PUMP PANEL Y N (2 1/2") *** -3 X 2 1/2" DISCHARGES AT TRUCK REAR Y N (2 X 2 1/2") ** -2 1/2" VALVES TO PRE - CONNECTED LINES Y N (2" VALVES) *** -FRONT BUMPER PRECONNECT Y N *** -RIGHT SIDE 5" DISCHARGE WITH ELECTRIC VALVEY N (NOT SPEC'D) -30 DEGREE DROOP CONNECTOR ON RIGHT 5 INCH DISCHARGE OUTLET Y N ** -REAR 5" DISCHARGE TO USE 4" PIPING(MIN) Y N (NOT SPEC'D) -TRUCK MOUNT FLANGE ADAPTER FOR DECK GUN Y N ** -DECK GUN DISCHARGE VALVE ELECTRICALLY RUN Y N (NOT SPEC'D) *** -ALL DISCHARGE VALVES TO BE FROM PUMP MANUFACTURER Y N (ELKHART) ** -DRAINS FOR EVERY PUMP DISCHARGE Y N (ONLY 2 1/2") P.18 FOAM SYSTEM: ** -PUMP PANEL OPERATION OF FRESH WATER FLUSH LINE (REMOTE) Y N *** -PUMP PANEL CONTROL OF EDUCTOR VALVE Y N *** -PUMP PANEL CONTROL OF FOAM LIQUID VALVE Y N *** -PUMP PANEL CONTROL AND PLUMBING FOR FOAM OR FRESH WATER SELECT Y N *** -10 GALLON STAINLESS FOAM TANK Y N (5 GALLON POLY) P.19 PUMP PANEL: -ALL GUAGES TO BE COMPOUND STYLE Y N ** -DISCHARGE GUAGES TO BE INLINE WITH DISCHARGE CONTROLS/HANDLES Y N (NO MANUAL CONTROL AT PUMP PANEL) P.20 ** -DISCHARGE CONTROLS ARRANGED LEFT TO RIGHT NUMERICALLY Y N (SCATTERED WITH VALVE LOCATION) *** -T-HANDLE MANUAL CONTROLS FOR PUMP VALVES Y N (IN PUMP COMPARTMENT) -PUMP PANEL LIGHTING WITH 24" FLUORESCENTS Y N (INCANDESCENT) -PUMP PANEL COATED WITH BLACK VINYL TO PREVENT GLARE Y N (BRUSHED STAINLESS) P.22 APPARATUS BODY: -HOSEBED FLOORING TO BE ALUMINUM Y N (FIBERGLASS) -HOSEBED AT LEAST 70" IN WIDTH Y N (AT LEAST 67" IN WIDTH) *** -AT LEAST 130 CU FT.HOSEBED VOLUME Y N (AT LEAST 55 CU. FEET) -CABINET AT RIGHT SIDE ABOVE PUMP Y N (DOOR ACCESS TO VALVE CONTROLS) P.23 GALVANIZED STEEL SHELVING IN CABINETS Y N (ALUMINUM) -NON-LAP STYLE DOORS Y N (LAP STYLE) P.25 *** -HARD SUCTION IN CABINET ABOVE LEFT SIDE CABINETS Y N (IN HOSEBED) -SEPARATE ACCESS DOOR IN REAR FOR REAR PUMP SUCTION Y N P.26 ** -REAR TOW HOOK ATTACHED DIRECTLY TO CHASSIS FRAME Y N (CONNECTED TO BODY) P.34 -20 POUND CARBON DIOXIDE EXTINGUISHER Y N (15 POUND) P.29 WATER TANK: *** -TANK TO PUMP VALVE AIR ACTUATED WITH PUMP PANEL CONTROL Y N (NOT SPEC'D) *** -TANK TO PUMP VALVE FROM PUMP MANUFACTURER Y N P.29 ELECTRICAL: -ALL WIRING IN BODY SHALL BE RUN IN HARD CONDUIT THROUGH CABINET AREAS TO PROTECT WIRES Y N (WIRE LOOM) P.30 ** -MAIN 12 VOLT ELECTRICAL SWITCH--MANUAL Y N (ELECTRICAL RELAY SWITCHES) P.34 ** -ALPHA 2000 500 WATT QUARTZ LIGHTS (LOW PROFILE) Y N P.33 MISCELLANEOUS: -AUTHENTIC GOLD LEAF LETTERING Y N (ADHESIVE) /3 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator/Community Services Director RE: Temporary Recreation Assistant DATE: March 12 , 1992 INTRODUCTION: The Temporary Recreation Assistant's contract will expire on April 8, 1992 . Recognizing that we are coming into the busiest time of the year for the Recreation Department, staff would like to extend the Recreation Assistant's employment up to August 28, 1992 . BACKGROUND: Last summer, the Shakopee City Council selected to hire a Temporary. Recreation Assistant to assist in administrating community recreation activities. On December 17, 1991, the Shakopee City Council extended the Recreation Assistant's employment up to 120 more days. The current Recreation Assistant's contract will expire on April 8, 1992 . Traditionally, the time period between April 1st and August 31st is the busiest time of the year for the Park and Recreation Department. It is during this time period that the majority of the Park and Recreation activities take place. It is also during this time that a significant amount of planning and preparation is undertaken to schedule summer recreation programming. Last year, prior to hiring the Temporary Recreation Assistant, the City utilized part-time employees to prepare for the summer recreation season. This situation resulted in a cost over-run for the 1991 Recreation Budget. Rather than utilizing the services of part-time employees again this year, staff would prefer utilizing our existing Temporary Recreation Assistant's talents. Ms. Sherry Dvorak has done an excellent job during her tenure with us and has conducted herself in a professional manner which has resulted in overall improved service in the Recreation Department. The 1992 Budget included funding for a full-time Recreation Assistant. However, to date Ms. Dvorak has remained in a temporary employment status. (No employment benefits extended) In addition to the program staffing needs during the summer season, several other factors support the continuation of Ms. Dvorak' s temporary employment through August 28th. Hopefully during the extended time period we will be moving to the new City Hall building. It would be beneficial to have Ms. Dvorak on board during the move to provide for a smooth transition into the new building. Additionally, when we are in the new building, a re- evaluation of our existing Recreation Department employees as well as all other City Hall employees will be undertaken. Prior to that time, I believe it is premature to make any serious staffing cuts. ALTERNATIVES: 1. Extend the Temporary Recreation Assistant's employment through August 28, 1992 . 2 . Do not extend the Temporary Recreation Assistant's employment. 3 . Change the Recreation Assistant's position from temporary full-time to permanent full-time. STAFF RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to extend the Temporary Recreation Assistant's employment through August 28, 1992 . BAS/tiv TAMI/ADMIN/DVORAK COSEI\IT TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: City Access to County Data Base DATE: March 6, 1992 Introduction Staff is seeking Council support for the capability of the city to access the county data base for property and special assessment information. Background Representatives of the staffs of Scott County, the City of Jordan, City of Prior Lake, City of Savage and the City of Shakopee met today to explore the possibilities of city access to the county data base for property and special assessment information. The potential benefits for the city are quick access to current information for planning, project notification, general research, etc. and to get the special assessment files on computer to ease the administrative work load. The meeting was beneficial and ended with very positive attitudes on the part of all participants. There is the potential for this cooperative effort to stretch resources at the county and city level and help keep costs down for the taxpayer. The status of the project is that the staff members will consult with the respective governing bodies to determine whether there is support for the project. The county staff has some more research to do in the areas of legal compliance, costs, procedures, programming, hardware and security, similar to doing an informal feasibility study. The next meeting for this group is set for April 8, 1992. At this time I am recommending that Council support the exploration of this cooperative effort. I am not anticipating a major expenditure of funds to implement this project and will make no commitment of a significant amount of funds without further Council approval. Alternatives 1. Status Quo - continue with the manual system for pending and newly adopted special assessments and getting paper copies of the property data base information semi-annually. 2. Support the "feasibility study" of this project. Recommendation Alternative number 2. Action Requested Move to direct staff to pursue the possibility of the city having access to the county computer system for special assessment information and to view the property data base. 136- CONSENT 1992 is early in the year and there are no anticipated "budget versus actual expenditure" problems at this point. * 0 00 * 0 * 0 * 000000 0 * 00 * 0 * 00000 * 0 r * v vv * V * v * vvvvvv v * vv * V * VvvVv * v A m * r rr * r * r * r * rr * r * * - * 0 00 * 0 * o * 000000 0 * 00 * o * 00000 * o miv * 00 0000 * V * C) * 000000 Cit * NN * N * * r A * ( VV * N * r * (4.1W(WWW N * C)C) * O * AAAAA * N 7C C) 1-r Z -4 O < O 0 "'1 0 00 0 0 000000 0 00 0 00000 0 D w _ WW W w WwwWWw W WW... w WWWWW W -4 U) \ \\ \ \ \\\\\\ \ \\ \ \\\\\ \ m x r rr r r r 1+1+ r 1+ D r rr r r r rr r 1+ X \ \\ \ \ \\\\\\ \ \\ \ \\\\\ \ 0 (0 MM m (0 (0(0 tD(0(D(0 CO t0(0 tD (0(0(0(0(0 (0 v N NN N N N N N N N N N NN NJ N N N N N N m M D 3 0 C rr AA rr VNNNN NJ 0)O) -I 1.011/1 VAN VV VV A 1-+I- NN V0 (OCO v(110)O)0)0) MO) CACTI WCOA C)0) VV N00000N AA NW00 (1101 Ar CNN NJ 0000 00 ACOA WW rr (000000(0 0101 rWV 00 -4AVU1U1U1 VIU1 0o00 00C(0 00 WW 1-•000001-. 00 0N00 00 NU1v000 00 1 * * * * * * * * * * C) C)0 W W WWWWWW W DD D DDDDD D D 00 0 A mmmmmm > CC 33333 4- 0 VM m D rrnmmmmm --I 00 30 mmmmm r 1-(/-( XJ Z ZZZZZZ m 00 D MA=M� m < M ZZ 000000 A 00 00000 0 m C C) —1 . -< mm3.2.7,./.3. 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C •C C N Q. w 's 0 w1 I-, c+ 0 11 N \O J=' I-, - CO W > 3 CD \O `n -4 N I-- 1- W W F- O\ o '10 03Co N 0 ON ON 'O ON N N Co N) C C 11 4- 0 0 H w -4 0 0 -4 Co W 3 "i & O\o O 0 N W O 0 - -O\Co A" vi'�i N 0 0 co 0o 0 0 0o co O\ CO C7 1-, iM 1n c+ C) U1 C 1 N - 0 -69- 3 {f)} m C) 'T7 o7 oz) w w o:, oc1 71 MC Co Z3 W • W W .0 0 'Y CD (D (D (D (D (D (D (D (D ' � � N C 3 0 3 3 3 3 3 3 3 3 3 CA F-• '-4 1-4 1-• r• H• r• N• H• r• r• W H 'O 0 0 'C c+ cr cP c+ c+ c+ c+ 1-1 IV -4 -3 N O 4- 3 CDD 'ti C7 Cl) b 3 '=J 'tCA aRo CI) xi a Iv Cl) 'i t:J CD 'S3 11) (D H H H > W0 I-•' 0\o H () < '4 0 << 0, C7 y y CO CO 1-' 1-- 0 \A 3 00 > ►os C0) o � > C) I H K H 0) o CI) Ci (D �,r"j 1:-.S Pi' 0 I-,• < C 3til c+ 0 W W W W W W W WWW W 0 ~ -4 -4 l -4 -4 -] -4 I -4 1 -4 A-- 1-, H N I-r H h' H H H N H • N \.n vi \-n \J1 \n VI \./1 \J1 VI \J1 \ I CO -4 ON vi 4• W N H I--' H 0 Z O • `3 - II 11 < cC'. M Ccl 3 - - = '1 3 CD H• P3 H P a Cl) 0CD .n 3 G. CD to C 0. W 0 C7 fior• A) '+) ''I < r• (D 3 3 3 CD 3 r• H 0 x 0 H Cl) g) 3 . (D Cr) C x C < m 'r1 o m (D 'i TS 'Cs < 0 m • 1 0 Cl W I- -4 N �O �- 1-•, O\ w a �O `n 7 N F-' 1� W ON c+ 0 �� 0 0 H\ w -4 0 -4 co.) R.) O 0\-11 0 w OD 0 O N CO / ,qv MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR 7,41 FROM: DAVE HUTTON , PUBLIC WORKS DIRECTOR SUBJECT: MIELKE CARTWAY DATE: MARCH 11 , 1992 INTRODUCTION AND BACKGROUND Staff would like to update the City Council on the status of the Mielke Cartway. On October 15 , 1991 , the City Council held a public hearing to consider vacating 3 driveways that had been maintained by the City since the consolidation of Eagle Creek Township. These driveways have long been referred to as cartways . At the conclusion of this public hearing, the City Council vacated the Petsch Cartway and closed the Breeggemann Cartway to public use. Regarding the Mielke Cartway, the Council directed staff to obtain the legal dedication of the cartway from the 3 property owners involved, so that the public right of way could be deeded and recorded. The Council directed staff to obtain the deeds by March 31 , 1992 or the road will be vacated. (See attached minutes ) Staff has prepared the necessary legal documents and discussed this with all 3 property owners several times over the last few months . The 3 property owners cannot reach agreement that the road should be dedicated. Two of the three owners have elected not to deed the road to the City. Bases on the original Council motion , staff will commence the vacation process after the March 31 , 1992 deadline, if no agreement can be reached by then. ACTION REQUESTED No City Council action is requested at this time. Staff wanted to keep the Council updated on all development on this issue . Official Proceedings of the October 15, 1991 Shakopee City Council Page -3- MIELKE CARTWAY: He said current maintenance consists of grading 2-3 times per year and after a snow fall. He said there are two homes off of this driveway, one is the Stemmer property the other is the Meilke property. The Mielke property was recently purchased by the Sioux Community. Martin Theis, owner of two of the surrounding parcels, stated that he would be willing to dedicate 60 feet to the city. John Clifford, from the Dorsey, Whitney Law Firm representing the Sioux Community, said this is the only road to the Mielke property and they would like to keep this road the way it currently is. Mrs. Goldberg, said she would rather have the City abandon the road, because she does not need it, she has access to CR-42 . She does not want to be assessed for it. Jeanette Stemmer, said if the road is vacated they will definitely be landlocked as that is the only road out of their property. They want the city to keep maintaining it. Rick Carlson, Eden Prairie, he owns the property to the east of the Theis property and currently has a private easement through the Theis property to this road. His land would be landlocked if this piece is vacated. Harry Weinandt, 1215 16th Circle, last Chairman of the Eagle Creek Township, said he remembers that_ it was a township road and believes that if it was still Eagle Creek Township, that they would still be maintaining it. Mayor Laurent recessed the public hearing. Cncl. Vierling said she thinks it is premature to do any kind of improvement to the roadway until the issue of the easements has been settled. /III ay/Vierling moved that City Council continue maintenance of the elke roadway as discussed contingent upon the City and the operty owners involved coming to an agreement and granting the ty an easement for the roadway by March 31, 1992, if at that time is not done, the roadway will be vacated. Motion carried animously. Mayor Laurent reconvened the public hearing at 8 : 15 p.m. r A, LAC(jklCj' CiV 1A MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: DUMP TRUCK ATTACHMENTS DATE: MARCH 12 , 1992 INTRODUCTION Staff is requesting authorization to purchase the wing , plow and sander attachments for the new dump truck . BACKGROUND The Public Works Department has $65 , 000 budget in the Capital Equipment Fund for the purchase of a new, single axle dump truck. In January, 1992 the City Council of Shakopee authorized staff to purchase the new truck through the Hennepin County Purchasing Cooperative. The low bid on the truck was Ford. The total cost of the truck, including all licensing, rust proofing, etc is approximately &50,000 ( $49 ,810 . 00 to be exact ) . At the time the City Council authorized the purchase of the new truck, staff informed Council that quotations were being solicited for the 3 attachments budgeted, namely, the plow, wing and sander. Staff indicated that once all the quotations were received, the authorization to purchase the attachments would be coming back to the Council . The total low quote for the attachments is $14 , 167 and is summarized in Attachment No. 1 . The grand total cost for the truck and all attachments is $64 , 167 . 00 . Staff is requesting authorization to purchase a wing, snow plow and sander from McQueen Equipment, Inc. of St. Paul for a total cost of $14 , 167 . 00 . ALTERNATIVES 1 . Approve the request. 2 . Deny the request. RECOMMENDATION Staff recommends Alternative No. 1 . ACTION REQUESTED Move to authorize the purchase of a wing, snow plow and sander attachments for the new truck from McQueen Equipment, Inc. for a total cost of $14 , 167 . 00 . equip/d-truck ATTACHMENT NO. 1 Summary of Dump Truck Attachments 1 Falls 41B Hitch System - installed $1525 . 00 1 Falls 3 DR Power Reverse One Way Plow 4209 . 00 1 Wing with side shift and hydraulic push arm 4431 . 00 Wing installation 570 . 00 Valve for hydraulic push arm 240. 00 1 Fox 236 Direct Drive Tailgate Sander - installed 2352 . 00 Installation of underbody plow 840 . 00 ( to be furnished by City) TOTAL $14, 167 .00 C 0 ki L.—WI k3 %- MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Swimming Pool Improvements DATE: March 12, 1992 INTRODUCTION: Attached is Resolution No. 3561, a resolution accepting bids and awarding the contract for the swimming pool improvements to Global Specialty Contractors, Inc. of Fergus Falls, Minnesota. BACKGROUND: On February 4 , 1992 the City Council of Shakopee ordered the advertisement for bids for the swimming pool improvements. This project consists of replacing the swimming pool liner and replacing the filter media. On March 5, 1992 at 10: 00 A.M. , bids were received and publicly opened for this project. A total of one bid was received. This bid was submitted by Global Specialty Contractors of Fergus Falls, Minnesota for a total bid of $114, 580. 00. There was no bid submitted for the alternate which was to utilize a polyethlene liner rather than the hypalon liner. The Engineering Department has reviewed the bid for completeness and also the qualifications of Global Specialty Contractors and have determined that they are able to perform the work as described by the plans and specifications. The original engineer's estimate for this project was approximately $101, 000. 00. Staff has been unable to determine why there was no additional bids submitted for this project. A total of six contractors had taken out plans and specifications. There was a bid that was received 10 minutes past the bid opening time but this bid was not opened due to the deadline being missed. The contractor, submitting that bid, upon seeing what the opened bid was indicated that it didn't matter whether or not his bid was opened or not. Staff is also requesting that the City Council authorize a contingency amount equal to 10% of the contract for use by the City Engineer to cover any change orders or quantity adjustments that may occur on this project. A contingency amount of 10% of the bid is equal to $11,450. 00. This project will be entirely funded by the Park Reserve Fund. Attached is Resolution No. 3561 which accepts the bid on this project and awards the contract. ALTERNATIVES: 1. Accept the bid of Global Specialty Contractors, Inc. and award the contract to them. 2 . Reject the bid and rebid it. RECOMMENDATION: Staff recommends Alternative No. 1, to accept the bid and award the contract to Global Specialty Contractors, Inc. for a total bid amount of $114 , 580. 00. Although only one bid was submitted, staff does not see the advantages of rejecting this bid and rebidding it. The same contractors that took out plans and specifications would have the opportunity to bid on it the second time and there does not appear to be any reasons to them to change their mind about bidding. ACTION REQUESTED: 1. Offer Resolution No. 3561, A Resolution Accepting Bid on the Municipal Swimming Pool Improvements, Project No. 1992-5 and move its adoption. 2 . Approve of a contingency amount of 10% of the contract for use by the City Engineer in authorizing change orders on this project. DH/pmp MEM3561 RESOLUTION NO. 3561 A Resolution Accepting Bid On The Municipal Swimming Pool Improvements Project No. 1992-5 WHEREAS, pursuant to an advertisement for bids for the Municipal Swimming Pool Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Global Specialty Contractors, Inc. $114, 580.00 AND WHEREAS, it appears that Global Specialty Contractors, Inc. P.O. Box 766, Fergus Falls, Minnesota 56538 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Global Specialty Contractors, Inc. , in the name of the City of Shakopee for the improvement of the municipal swimming pool, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2 . The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney l '3)c MEMO TO: Dennis R.Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Committee of the Whole Meeting Topics DATE: March 12, 1992 INTRODUCTION: Over the past several months, a number of items have come up that deserve attention at upcoming Committee of the Whole meetings. Staff would like City Council to prioritize the topics and select dates for upcoming Committee of the Whole meetings. BACKGROUND: The following is a list of Committee of the Whole topics that have arisen over the past several months. Note that I have also included topics scheduled for the March 31, 1992 Committee of the Whole meeting. 1. Tour of Fire Station - 6:30 p.m. - 3/31/92 2 . Scott County HRA - 3/31/92 3 . Canterbury Assessment Agreement - 3/31/92 4 . Shakopee/Prior Lake Hockey Association - 3/31/92 5. Downtown Redevelopment - Property North of 1st Avenue - 3/31/92 6 . Benefit Appraisals for Proposed Public Improvements - 3/31/92 7. Murphy's Landing Trail 8. Downtown Alleys and Overhead Utilities 9. Marquette Bank Remodeling Staff would like City Council to group the aforementioned meeting topics and select upcoming dates to discuss said topics. Shown in Attachment #1 is a memo from Frank Ries, Fire Chief, requesting at least two hours of Councils time to review the Fire Department operations. If Council has other topics which should be included on the list, please bring them to our attention at the meeting. ACTION REQUESTED: Establish meeting dates for the aforementioned topics. BAS/tiv MEMO TO: Dennis R. Kraft, City Administrator FROM: Frank Ries, Fire Chief RE: Scheduled March 31st Committee of the Whole Fire Department Tour DATE: March 12, 1992 INTRODUCTION & BACKGROUND: Several weeks ago the City Council selected to hold a Committee of the Whole meeting on March 31, 1992. At that time the City Council selected to place a tour of the Fire Department on the agenda. After reviewing the number of items scheduled for this particular Committee of the Whole agenda, it appears that less than one hour will be allocated to the Fire Department Tour. On behalf of the Fire Department I would like to request that City Council consider allocating a longer period of time to review our operation. We recognize the time constraints being imposed upon City Council members. However, we believe that it is imperative for you to become familiar with our operation and expertise. We would appreciate at least two hours of your time to acquaint you with our operation. ACTION REQUESTED: Allocate at least two hours of an upcoming Committee of the Whole meeting to review and tour the Fire Department operation. FR/tiv COI\!SEI\Ji 441/4 a MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Apgar Street DATE: March 12, 1992 INTRODUCTION: Attached is Resolution No. 3559, receiving a report and calling for a public hearing on street improvements to Apgar Street, between 6th Avenue and 1st Avenue. BACKGROUND: On January 7, 1992 the City Council of Shakopee ordered the preparation of a feasibility report for street improvements to Apgar Street between 1st Avenue and 6th Avenue by Resolution No. 3517 . On January 14, 1992 the City Council amended Resolution No. 3517 to include a feasibility report to include Pierce Street, 3rd Avenue to 2nd Avenue; Shumway Street, 3rd Avenue to 2nd Avenue; and 2nd Avenue, Pierce Street to Apgar Street. The feasibility report has been completed and the report is attached for City Council review. A public hearing is required on the project prior to determining if the plans and specifications should be prepared. Attached is Resolution No. 3559 which receives the feasibility report and calls for a public hearing on the proposed improvements. The resolution sets a date for the public hearing for April 7, 1992 at 8: 00 P.M. ALTERNATIVES: 1. Adopt Resolution No. 3559. 2 . Deny Resolution No. 3559. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 3559 . ACTION REQUESTED: Offer Resolution No. 3559, A Resolution Receiving a Report and Calling a Hearing on Improvements to Apgar Street, 6th Avenue to 1st Avenue; Shumway Street, 3rd Avenue to 2nd Avenue; Pierce Street, 3rd Avenue to 2nd Avenue and 2nd Avenue, Pierce Street to Apgar Street, Project No. 1992-6 and move its adoption. DH/pmp MEM3559 RESOLUTION NO. 3559 A Resolution Receiving A Report And Calling A Hearing On Improvement To Apgar Street, 6th Avenue To 1st Avenue; Shumway Street, 3rd Avenue To 2nd Avenue; Pierce Street, 3rd Avenue To 2nd Avenue And 2nd Avenue, Pierce Street To Apgar Street Project No. 1992-6 WHEREAS, pursuant to Resolution No. 3517 of the City Council adopted January 17, 1992 and amended by Resolution No. 3527 on January 14, 1992 , a report has been prepared by David E. Hutton, Public Works Director, with reference to the improvements of Apgar Street, 6th Avenue to 1st Avenue; Shumway Street, 3rd Avenue to 2nd Avenue; Pierce Street, 3rd Avenue to 2nd Avenue and 2nd Avenue, Pierce Street to Apgar Street by street construction, curb & gutter and utilities, and this report was received by the Council on March 17, 1992 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of Apgar Street, 6th Avenue to 1st Avenue; Shumway Street, 3rd Avenue to 2nd Avenue; Pierce Street, 3rd Avenue to 2nd Avenue and 2nd Avenue, Pierce Street to Apgar Street by street construction, curb & gutter and utilities in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $385, 061. 60. 2 . A public hearing shall be held on such proposed improvements on the 7th day of April, 1992 , at 8: 00 P.M. , or thereafter, in the Council Chambers of City Hall, at 129 East 1st Avenue and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1992-6 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney FEASIBILITY REPORT FOR IMPROVEMENTS TO APGAR STREET FROM 6TH AVENUE AND 1ST AVENUE; PIERCE STREET AND SHUMWAY STREET FROM 2ND AVENUE TO 3RD AVENUE; AND 2ND AVENUE FROM APGAR STREET TO PIERCE STREET IN SECTION I RANGE 23 TOWNSHIP 115 CITY OF SHAKOPEE SCOTT COUNTY, MINNESOTA I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. aNWINiss. 41:1,t521; Date "On;4// / !/4! Registration No. 19133 . MARCH 1992 TABLE OF CONTENTS ITEM PAGE NO. Introduction i Scope 1 - 3 Proposed Improvements 4 - 5 Cost Estimate 6 - 7 _ Funding Sources/Special Assessments 8 - 10 Summary and Conclusions ii Appendix INTRODUCTION The City Council of Shakopee ordered the preparation of a Feasibility Report for street improvements to Apgar Street between 1st Avenue and 6th Avenue by Resolution No. 3517 on January 7, 1992 . On January 14, 1992, Resolution No. 3527 amended No. 3517 to .include Pierce Street, 3rd Avenue to 2nd Avenue, Shumway Street, 3rd Avenue to 2nd Avenue and 2nd Avenue, Pierce Street to Apgar Street. SCOPE This Feasibility Report evaluates the feasibility of reconstructing Apgar Street, between 1st Avenue and 6th Avenue; Shumway Street, _ 2nd Avenue to 3rd Avenue; construction of Pierce Street, 2nd Avenue to 3rd Avenue and 2nd Avenue, Pierce Street to Apgar Street. All existing infrastructure elements (street, utilities, etc. ) were evaluated, improvements recommended, cost estimates prepared and -- funding strategies developed by this report. PART 1 APGAR STREET BETWEEN 1ST AVENUE AND 6TH AVENUE A. Background Information This street is located within the Original Plat of the City of Shakopee. All blocks are 300 feet long with 16 feet wide alleys at midblock. Block numbers 18 , 19, 34 , 35, 44, 45, 59 , 60, 69 and 70 are located adjacent to this street. Block 18 is zoned I-2 , Block 19 is zoned B-1, Blocks 34 and 35 are zoned R-3 and the remaining blocks are zoned R-2 . B. Existing Roadway The existing pavement is extremely deteriorated to the point where • it requires more than normal maintenance. There are many transverse and longitudinal cracks, alligator cracking, large areas of patching and lack of curb & gutter. The existing pavement is varied in width with no curb & gutter. The existing right-of-way is 80 feet. There are no sidewalks on Apgar Street, but several of the cross streets have sidewalks (See Map in Appendix) . 1 C. Existing Utilities There are no existing sanitary sewers. on Apgar Street. In this area of the City, the sanitary sewer is located on the east-west streets, rather than on Apgar Street. Consequently, there is sewer crossing Apgar Street at 2nd, 3rd, 4th, 5th and 6th Avenues. Watermain is within Apgar Street right-of-way in three locations, 1) from 1st Avenue to the south 1/2 block, 2) from 2nd Avenue to 3rd Avenue, and 3) from 4th Avenue to 5th Avenue. Please refer to the map in the Appendix showing the existing sewer and water system in this area. The existing storm sewers on Apgar Street are shown on the map in the Appendix. PART 2 - SHUMWAY STREET - 2ND AVENUE TO 3RD AVENUE A. Background Information Again, this street is located within the Original Plat of Shakopee with standard block dimensions. Blocks 35 and 36 are abutting this segment. The existing zoning is 1-2 , Industrial, on the west side of the street and R-3 , Multi-family residential, on the east side of the street. There are several residential homes located on the east side of the street and one industrial building on the west side of the street. Shumway Street from 3rd Avenue to 6th Avenue was reconstructed in 1991. Due to the lack of sanitary sewer availability, this block was not included in the 1991 street reconstruction. Due to its generally poor overall condition, this block would have been reconstructed in 1991 if it had been advantageous to that project to add sanitary sewer construction. B. Existing Roadway This segment of Shumway Street was constructed in 1954. C. Existing Utilities There are no sewer or water mains in this portion of Shumway Street. There are also no utilities in 2nd Avenue between Shumway Street and Apgar Street. 2 The existing homes on this block of Shumway Street except those abutting 3rd Avenue are not served by City sewer and water, but rather by well and septic system. PART 3 - 2ND AVENUE - APGAR STREET TO PIERCE STREET A. Background Information This street is also within the Original Plat of Shakopee with standard block dimensions. Blocks 35 and 36 abut to the south and railroad tracks parallel 2nd Avenue to the north. Block 35 is zoned R-3 and Block 36 is zoned I-2 . This segment of 2nd Avenue has never been paved and exists as a gravel road. B. Existing Roadway All gravel streets require more than normal maintenance. This street is used by semi-truck traffic exiting Rahr Malting, exacerbating required maintenance routines. C. Existing Utilities There are no existing sanitary sewer or watermains in this street. Storm sewer does exist on 2nd Avenue. PART 4 - PIERCE STREET - 2ND TO 3RD AVENUE A. Background Information Blocks 36 and 37 of the Original Plat of Shakopee abut this street. Both blocks are zoned I-2 . Rahr Malting occupies Block 37 and Valley Cues occupies Block 36. B. Existing Roadway This segment of Pierce Street exists as a gravel road and has never been improved. C. Existing Utilities Rahr Malting and Valley Cues are served by water and sanitary sewer. There are no utilities on Pierce Street. 3 PROPOSED IMPROVEMENTS I. APGAR STREET - 1ST AVENUE TO 6TH AVENUE SHUMWAY STREET - 2ND AVENUE TO 3RD AVENUE PIERCE STREET - 2ND AVENUE TO 3RD AVENUE _ 2ND AVENUE - APGAR STREET TO PIERCE STREET A. Street and Curb & Gutter Currently, the City of Shakopee Design Standards for new street construction required that local, residential streets be constructed 36 feet wide. The proposed Comprehensive Plan also recommends that any existing 44 feet wide streets be reduced to 36 feet wide at the time the streets are reconstructed. A 36 foot wide street is normal for local streets and allows for 2 driving lanes and 2 parking lanes. A 44 foot wide street does not provide any additional parking or driving lanes beyond what a 36 foot wide street provides. There are many other benefits of 36 foot wide streets such as lower cost of construction, reduces traffic, reduces the amount of stormwater runoff and provides more green area along a street by allowing for a larger boulevard for trees and landscaping. Therefore, this report recommends reconstructing Apgar Street as a 36 foot wide, 7-ton street with B-618 curb and gutter from 3rd Avenue to 6th Avenue. Due to commercial traffic, the remainder of Apgar, Shumway and Pierce Streets from 2nd Avenue to 3rd Avenue should be reconstructed or constructed to a 44 foot wide, 9-ton design street. This report also recommends constructing 2nd Avenue, from Apgar Street to Pierce Street, 24 feet wide and in a 9-ton design to accommodate two-way traffic. Shumway Street, between 2nd Avenue and 3rd Avenue, should be reconstructed 44 feet wide to match the reconstructed Shumway Street to the south. Pierce Street, between 2nd Avenue and 3rd Avenue, should be constructed 36 feet wide. Pierce Street, between 3rd Avenue and 4th Avenue, should be considered for vacation. Extreme grade problems and a lack of need can be cited as cause to be vacated. The cost estimates in the report were based on the above two recommendations. It was also assumed that the pavement section would consist of a 6" gravel base and 4" bituminous pavement. B. Sidewalks There are no existing sidewalks on these streets. The existing sidewalks on the adjoining east-west streets can be found in the 4 Appendix. Staff be3ieves that sidewalks should be installed on Apgar Street, but based on Council 's action on past street reconstruction projects, and the fact that a Comprehensive Sidewalk Plan is currently being developed, this report doesnot recommend sidewalks be included in this project at this time. If the Comprehensive Sidewalk Plan indicates sidewalks are needed on this street, they can be added at a later date. C. Sanitary Sewers This report recommends constructing sanitary sewer on 2nd Avenue between Apgar Street and Shumway Street and on Shumway Street to mid-block between 2nd Avenue and 3rd Avenue as shown in the Appendix. This sewer will serve vacant properties on the south side of 2nd Avenue and unsewered homes on the east side of Shumway Street. D. Watermains Shakopee Public Utilities has indicated that it is probable that both new construction and reconstruction of watermains would be desirable in this area. New construction and reconstruction would be as shown in the Appendix. E. Storm Sewers Due to previous improvements in the storm sewer system made in this area, only minor changes will need to be made to drain the new streets. This work will involve additional catch basins and relocation of existing catch basins. F. Railroad Crossing This report assumes that the railroad crossing at Apgar Street will remain active. All costs for constructing a new bituminous crossing are included in the street construction costs. 5 COST ESTIMATE A cost estimate has been prepared based on the recommended improvements and a detailed estimate can be found in the appendix. A summary of the estimated costs are as follows: I. Apgar Street - 6th Avenue to 1st Avenue Street, Curb & Gutter $107 , 796 . 50 Watermain 25 , 680 . 00 Total Segment I $133,476 . 50 II. 2nd Avenue - Apgar Street to Pierce Street Street, Curb & Gutter $ 26, 440 . 00 * Sanitary Sewer 23 , 010 . 00 ** Watermain 21 , 712 . 50 Total Segment II $ 71, 162 . 50 III. Shumway Street - 3rd Avenue to 2nd Avenue Street, Curb & Gutter $ 24 , 860 . 55 *** Sanitary Sewer 7 , 670 . 00 ** Watermain 21, 712 . 50 Total Segment III $ 54,243 . 05 IV. Pierce Street - 3rd Avenue to 2nd Avenue Street, Curb & Gutter $ 21 , 162 . 75 Total Segment IV $ 21,162 .75 6 Total Segment I $133,476.50 Total Segment II 71, 162 .50 Total Segment III 54, 243 .05 Total Segment IV 21, 162 .75 TOTAL ALL SEGMENTS $280,044.80 Plus 10% Contingency 28, 004 .48 Subtotal $308, 049.28 Plus 25% Engr./Admin. Fees 77 , 012 . 32 GRAND TOTAL $385,061. 60 * 75% of Total ** 50% of Total *** 25% of Total 7 FUNDING SOURCES A. Street, Curb & Gutter, Sidewalk The City Council of Shakopee by Resolution No. 2278 establishes the mechanism to be used for street reconstruction. This policy states that 25% of the reconstruction costs will be assessed to abutting property owners. This would only include streets and curb & gutter. 2nd Avenue and Pierce Street would be 100% assessed. Fronting streets are typically assessed on a front foot basis while side streets are typically assessed on a per lot basis using an assessment zone with boundaries set at one-half block in each direction from the street in question. The City Council has adopted this methodology on similar projects, most recently the 3rd Avenue Project. _ This report makes the following recommendation for the assessment methodology used on this project: o For the existing paved segments of Apgar Street and •- Shumway Street, the abutting property owners would be assessed for 25% of the street reconstruction costs (pavement, curb & gutter and sidewalks) on a zonal assessment basis. o For the existing gravel segments of 2nd Avenue, the abutting property owners would be assessed for 100% of the street construction - costs on a front foot basis. o For the north-south side streets (Pierce Street) that are currently gravel, they would be 100% assessed using a zonal assessment would be utilized with the boundaries of the assessment zone for each street set at one-half block in either direction from the street being improved. The above assessment methods would be in conformance with the existing special assessment policies and past practice utilized by the City Council on similar projects. One other issue that deserves mention in regards to any proposed assessments is the railroad tracks. On a normal street, essentially one-half of the street is assessed to each side of the street. In this case, the railroad abuts one side of each of the one-way streets. It is doubtful that the railroad could be -" assessed for any of this project. One alternative would be for the City to absorb a percentage of the costs of the street that would normally be assessed to the railroad. This report recommends rejecting that alternative for the following reason. A normal two-way street is constructed 36-44 feet wide with one half of the costs assessed to each side of the 8 street. On 2nd Avenue, the pavement will: only be 24 feet wide on one side of the tracks, or about one-half as wide as a normal street. Therefore, if 100% of each street is assessed to the properties abutting that street, the assessment per property will not be any greater (or less) thana normal street due to the presence of the railroad tracks. Using the above assessment strategies the corresponding assessment rates have been estimated at the following: Apgar Street and Shumway Street (25%) Zonal Assessment Rate = $831.98 per Lot 2nd Avenue (100%) Assessment Rate = $60.59 per front foot Zonal Area (Pierce Street) 100% Assessment Rate = $2 ,909.88 per lot A complete assessment roll can be found in the Appendix B. Storm Sewers All storm sewer improvements will be funded by the Storm Sewer Utility Fund. C. Watermain Watermain reconstruction/construction is as shown in the Appendix. Any proposed watermain improvements would be funded by Shakopee Public Utilities except for watermain improvements serving properties on 2nd Avenue and Shumway Street which would be assessed. These assessments are estimated to be $15, 049 . 75 per lot All properties served by new watermain would also be charged a Trunk Assessment of $612 . 00 per acre. This trunk assessment is included in the $15, 049 . 75 per lot figure above. The final scope of watermain work to be done on this project would be subject to the approval of the Shakopee Public Utilities Commission. D. Sanitary Sewer All sanitary sewer improvements would be assessed 100% to benefitting properties. These assessments are estimated to be $10, 546.25 per lot. E. Service Connections Any new water service installed to replace a defective service on a reconstructed watermain will be assessed to the benefitting 9 property. No estimated costs .of these services were included in the proposed assessment tables since it is not known how many services will need replacing at this time. Most of the existing services are off the east-west streets and therefore will be unaffected by this project. MUNICIPAL STATE AID SYSTEM Apgar Street, between 6th Avenue and 1st Avenue is on the Municipal State Aid System. State Aid funds could be used to fund the 75% City portion of this project, although there are several things to consider. If the Apgar Street railroad crossing is closed, this street must be removed from the State Aid System due to a break in the continuity of the system. Any State Aid money received must be reimbursed if it removed from the system within the next 20 years. The cost estimate in this report was prepared on the basis of a 36 — foot wide street. The minimum State Aid Standards is 44 foot wide. If the City desired the 36 foot width, a variance to State Aid Standards would be required. If the street were built to a 44 foot width, the estimated assessments in this report would not increase as the additional costs to go from 36 foot to 44 foot would be non- assessable. A variance from State Aid Standards may be needed for the maximum design slope allowed, also. — This report recommends using State Aid Funds for the non-assessed portion of Apgar Street, contingent on the final decision by the City Council on the railroad crossing. The report also recommends applying for a variance for a 36 foot wide pavement. 10 SUMMARY AND CONCLUSIONS Apgar Street, between 6th Avenue and 1st Avenue; 2nd Avenue, Apgar Street to Pierce Street; and Shumway Street, 3rd Avenue to 2nd Avenue are extremely deteriorated and in need of reconstruction/ construction. These streets are beyond preservation and therefore require more than normal maintenance costs. The sanitary sewer costs are fairly high due to the rock excavation costs and the proposed assessments are quite high due to the low number of benefitted properties. One option available is doing a benefit appraisal on the sanitary sewer portion of the project to determine the exact amount the properties benefitted by the sewer. Any costs that cannot be assessed should be funded out of the Sanitary Sewer Fund. The watermain costs are fairly high due to the rock excavation costs and costs to "loop" the system back to 3rd Avenue. Again, one option available is doing a benefit appraisal on those properties receiving a watermain assessment. Shakopee Public Utilities should be contacted regarding the "looping" costs to determine if some of those costs are non-assessable. This report believes that the sewer and water assessments are excessive based on the benefit received. Based on past projects and discussions with developers and appraisers, a "normal" sewer and water assessment charge is around $5, 000. 00 - $7, 000. 00 total (excluding services) . In addition to the option of obtaining a benefit appraisal as discussed above, the City could use an accepted assessment rate that is based on past projects and industry standards. _ These few properties have existed without City sewer and water for many, many years as the City has grown up around them. Because of that, this report recommends installing the sewer and watermain improvements as discussed. This report concludes that the reconstruction of these streets is feasible and recommends the improvements as stated in this report. 11 APPENDIX ITEM PAGE NO. Project Location Map 1 Existing and Proposed Sidewalk 2 Existing Storm Sewer 3 Existing Watermain 4 Existing Sanitary Sewer 5 Cost Estimates 6 - 11 Assessment Calculations 12 - 13 Assessment Area Map 14 Sewer Assessment Area Map 15 Water Assessment Area 16 Proposed Assessment List 17 - 23 12 •! 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L E ' • ! 15° . .1 ' '.. - ' .J 1 1 - n f _ I _ le 11 .1. ...: I iN IN _!x, i. — + ',4t: .. -111h - -- "2 `- 27" 27'' . �_ ,8 .: I i ,�, t ,.. :`_,.�.� �:.a.__._ .._..._...IL ..--/L. .....- ._..... *:_...L....Li..: is ____a_ 1_ ; ._ , III=ii an wis i 771 s • iito E ' I• 1 �� 1 i f ff!± –-''.'-—-i , WI _� `4.: 3.6. VA 36 . _ .. .._36 . 11 36 r _ L _ 1• 11 <__ I f I r i j`� - - _: J V---- ` 1.b. f e - ( ..� ' '7 JJ x A pi - ; i WELL Bt i .. £ A PUMPHOUSE • L I i NO. I -. 1' • _ -EXISTING WATERMAIN►.-yy I_ ' — - L-4 x ..,'vii sem. E ,�. . , •, :rr `�~" Y . . ..'ir ;w w.- iv ,p... r N ' 370 • : �'•� 369 -� 3774,.. �_ • -73 • __ 8• o _12 �- s, ZT\Y - -- - - l ►• ►4 f if G� 1 8 'Y^ Yom. 37: 373 _ ._.r=�� • _ . ,37, 4• V JI '—� 1 4� J 1 2" _-; 367 ' •••I - • Elm m mu Noi imi mi mi on=I gm ami I . ____1 r•j P7 • . 1 • 1 1 362 .. a.,r , 1'1' i 1 ._ _ IIilllliilllllD , 20 r_1 /\jam/ u r - _` _ _ C A _- --- ,'f.�' 1 i 1 _ 1 ■ 1 ps - , _ 383 "I I _ 1 = = 11 a 1 - -`-, - , : - --f T y 2- _- ego f55 0.. —rr — � 4 . 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X137 12�,i# .._ ,, • :ire f 268 1 r s 3 �� t r ‘.1:0 - �.� 1 134 _ Q ,vr E4, i 1 '` !%4 • i 136 -. •f 'r `':4' 4 7 . • . . . . . . EXISTING SANITARY SEWER )4..: _. .-.- . . . - ... i t3c. , .....• 0. "- -)6 '' 14 246 3 8 9- • :•'- 1:" . 11.40 2,s/ ' 86' _s g ,,,,,,;>, \\Z\ . : -1.• 382.3'-18 . • • - r . . Om. t . • .. •- .. ..... . . . . • of - 380 3 82. .. 379' 38d-12 aummi mg ) ) J.— * _,zi -....„....-: 1 1 .4i A -0i 0 Ell I I A • •-• 1 - I = _1 • - - 'NNE imm EN mil EE imi Num NE in 6.- ItII . 1g I 0 Ir I I . -•-._-, •_ 1 _ _ - __. 71• ` 1: ' .337799' 33 77.59' • : 7 -4..31... 01. 190-' 3 s..-„o--.'.• .•, •-6,.°-:..., ... . . Moe mom mu um am no=A on um i I •- - i I I • - ' - • ''ci - : . • .7 : • • : . . _ • • c - .. . ' - . ....... ,....... I I - : . , :is4'e'!, i ! ,:i! .;:'';'' ..,; '• - . I , L 3 1981 ..,...„, _ 1, . „ „.0,.....i. .„_.._38 0.. :---88.0.'1..-:;,...,. . • 0.0 • • • - --.• •., • . . . • . • . : . - -- -'•' 1 ,•••. .....:-.-'.. ::-.:-;.-..-.7:-.4.L--_-:--: i CS I -.;..-. . :::'-.'.'"4.:.,.; ..•i i....1.-....1,, -.--. ;:, ''. ' • .,- - .-...•••• .• . .' I I "I• • -..... .. •• CO . . te> in • ....• ,, -- • • 1.3._.. 4o... ...m.2c ....41 .... Aac...,_ 3L' :11...4.0.--' . 380.” - "--389. • • - - 372' " • •a5 • la • 110.• • '!- • . I • • • e • •. •i -C ' ' • .I ' ' I • ' : _ ' _,, .._..., -•-•-•r•e.----- : .."-- -'-i-'''''•-•-•--'• --'----1 -r-: ; -0 . ••••• i'.••-.. CO 1 : , p I I ; i • .! ::::-,,1..2....3... ir) i i .i i ! 4 .1 , , • , . • I i , ! , ii ! , - Lo2344....--.... .- i . ,t...t..! ....:_.i... - —.1.,._; _,........._ i...,......_i ,..._;...... ,...,.._:, ,....._._•...;,...._......._..,,i ......._ 3I3 379 -379 .12 __*---...._ • si.• • • 0.4 r-T"---7-7-7--.-"'-'-r•-r-1 .-1."1"=".."‘"" 16 MK AMU=MI 1.. ! 1 i 1 i I 1 ! 1 i .-1 i ! i I i i i , 1 , 7 . i 1 ! 1 . , i- i 1 i i.1 . : , ,- , , . 4.-—:...._:_...— ,••1:....1... 7'-' .. ...X-' '! 410 _ - _.. 1111111111 NEW SAN SEWER to to ; 34. -----t8.•'•-- 4.-- -7:-. -- '-'-- -380 --. . - 375 -___-- ----383 - • ---see--- '--' 387 _ . ,• — - • " -• -.- -a) t•-• TT . • •...- - - • • • ,,,.., .71 „...., ._:.„.. :.,.....„c. -..a---:-;;;--;.-- .. ..- -- - - - ic---7-,------ -------r- - . ,___ --i on :. . w • -374'.- - • ,. Al , .: .....:, _ 270' 0 4,1f0.77,...... • -158* ._. Z . i . cv 0) 0) . . . ,Ill 395' ,.•.-' - ' . - .. IV, - . •-,11:517 394' ...r: . - fN • ' - --/— PRELIMINARY COST ESTIMATE APGAR STREET, 6TH AVENUE TO 1ST AVENUE ROADWAY Unit Item Ouantity Unit Price Total Bituminous Removal 5280 S.Y. $ 1. 30 $ 6, 864. 00 Curb/Gutter Removal 200 L.F. $ 1.50 $ 300. 00 Remove Concrete Driveway 100 S.F. $ .90 $ 90. 00 Remove Concrete Sidewalk 100 S.F. $ . 50 $ 50. 00 Clearing/Grubbing 1 EA. $350. 00 $ 350. 00 Common Excavation 2900 C.Y. $ 3 .75 $ 10,875.00 Class V Gravel 2650 TONS $ 6. 25 $ 16,562.50 Bituminous Base (2331) 880 TONS $ 25. 00 $ 22,000.00 Bituminous Wear (2341) 880 TONS $ 26. 00 $ 22,880.00 B618 Curb 3500 L.F. $ 5. 00 $ 17,500.00 4" Concrete Walk 100 S.F. $ 1. 50 $ 150. 00 6" Concrete Driveway 100 S.F. $ 2 . 00 $ 200 . 00 8" Concrete Driveway 100 S.F. $ 2 . 50 $ 250. 00 Sod w/Topsoil 3890 S.Y. $ 2 .50 $ 9,725. 00 TOTAL ROADWAY COST $107,796.50 6 _ PRELIMINARY COST ESTIMATE 2ND AVENUE, APGAR STREET TO PIERCE STREET ROADWAY _ Unit Item Ouantity Unit Price Total Bituminous Removal 0 S .Y. $ 1. 30 $ 0 . 00 Curb/Gutter Removal 0 L.F. $ 1. 50 $ 0. 00 Remove Concrete Sidewalk 0 S.F. $ .50 $ 0. 00 Clearing/Grubbing 1 EA. $350. 00 $ 350. 00 Common Excavation 732 C.Y. $ 3 .75 $ 2,745.00 Class V Gravel 672 TONS $ 6.25 $ 4,200. 00 Bituminous Base (2331) 200 TONS $ 25.00 $ 5, 000.00 Bituminous Wear (2341) 200 TONS $ 26. 00 $ 5,200. 00 B618 Curb 1400 L.F. $ 5.00 $ 7, 000.00 4" Concrete Walk 0 S.F. $ 1. 50 $ 0 . 00 6" Concrete Driveway 0 S.F. $ 2 . 00 $ 0 . 00 8" Concrete Driveway 0 S.F. $ 2.50 $ 0. 00 Sod w/Topsoil 778 S.Y. $ 2 . 50 $ 1, 945. 00 TOTAL ROADWAY COST $ 26,440 .00 7 PRELIMINARY COST ESTIMATE SHUMWAY STREET, 3RD AVENUE TO 2ND AVENUE ROADWAY Unit Item Ouantity Unit Price Total Bituminous Removal 1056 S.Y. $ 1. 30 $ 1,372 .80 Curb/Gutter Removal 700 L.F. $ 1. 50 $ 1,050. 00 Remove Concrete Sidewalk 50 S.F. $ . 50 $ 25. 00 Clearing/Grubbing 1 EA. $350. 00 $ 350. 00 Common Excavation 647 C.Y. $ 3 .75 $ 2,426.25 Class V Gravel 594 TONS $ 6. 25 $ 3,712 .50 ._ Bituminous Base (2331) 204 TONS $ 25. 00 $ 5, 100.00 Bituminous Wear (2341) 204 TONS $ 26. 00 $ 5, 304.00 B618 Curb 700 L.F. $ 5. 00 $ 3,500.00 4" Concrete Walk 50 S.F. $ 1. 50 $ 75 . 00 6" Concrete Driveway 0 S.F. $ 2 . 00 $ 0. 00 8" Concrete Driveway 0 S.F. $ 2 . 50 $ 0. 00 Sod w/Topsoil 778 S.Y. $ 2 . 50 $ 1,945. 00 TOTAL ROADWAY COST $ 24,860.55 8 PRELIMINARY COST ESTIMATE PIERCE STREET, 3RD AVENUE TO 2ND AVENUE ROADWAY _ Unit Item Ouantity Unit Price Total Bituminous Removal 0 S.Y. $ 1. 30 $ 0. 00 Curb/Gutter Removal 40 L.F. $ 1. 50 $ 60. 00 Remove Concrete Sidewalk 0 S.F. $ . 50 $ 0. 00 Clearing/Grubbing 0 EA. $350 . 00 $ 0. 00 Common Excavation 647 C.Y. $ 3 . 75 $ 2,426.25 Class V Gravel 594 TONS $ 6 . 25 $ 3,712 .50 Bituminous Base (2331) 204 TONS $ 25 . 00 $ 5, 100. 00 Bituminous Wear (2341) 204 TONS $ 26. 00 $ 5, 304. 00 B618 Curb 700 L.F. $ 5. 00 $ 3,500.00 4" Concrete Walk 40 S .F. $ 1. 50 $ 60 . 00 6" Concrete Driveway 0 S.F. $ 2 . 00 $ 0. 00 8" Concrete Driveway 0 S.F. $ 2 .50 $ 0. 00 Sod w/Topsoil 400 S.Y. $ 2 . 50 $ 1, 000. 00 TOTAL ROADWAY COST $ 21,162 .75 9 PRELIMINARY COST ESTIMATE SANITARY SEWER Unit Item Ouantity Unit Price Total Rock Excavation 300 C.Y. $ 35. 00 $ 10,500.00 Install Manhole 3 EA. $1, 000. 00 $ 3, 000. 00 8" Sewer 530 L.F. $ 28. 00 $ 14,840.00 8 x 4 Wyes 4 EA. $ 75.00 $ 300. 00 4" SVC Pipe 120 L.F. $ 17. 00 $ 2, 040. 00 TOTAL SEWER COST $ 30,680.00 STORM SEWER Unit Item Ouantity Unit Price Total Remove Catch Basin 9 EA. $ 150. 00 $ 1, 350. 00 Remove Storm Sewer 70 L.F. $ 3 . 00 $ 210. 00 Remove Manhole 4 EA. $ 150. 00 $ 600. 00 Install Catch Basins 9 EA. $ 700. 00 $ 6, 300.00 Install Manhole 3 EA. $1, 000. 00 $ 3,000.00 12" R.C.P. 170 L.F. $ 27. 00 $ 4,590.00 TOTAL STORM SEWER COST $ 16,050.00 10 • NON-ASSESSABLE (RECONSTRUCTION) WATERMAIN Unit Item Ouantity Unit Price Total Remove Watermain 800 L.F. $ 2 . 00 $ 1,600.00 Remove Hydrant 2 EA. $ 50. 00 $ 100. 00 6" DIP 800 L.F. $ 22 . 00 $ 17,600.00 6" Gate Valves 3 EA. $ 400. 00 $ 1,200. 00 Hydrant 2 EA. $1, 300. 00 $ 2 , 600. 00 1" Corporation 3 EA. $ 25. 00 $ 75. 00 1" Curb Stop 3 EA. $ 85. 00 $ 255. 00 1" SVC Pipe 120 L.F. $ 15. 00 $ 1,800. 00 Fittings 450 LBS. $ 1. 00 $ 450 . 00 TOTAL WATERMAIN COSTS $ 25,680.00 ASSESSABLE (NEW) WATERMAIN Unit Item Ouantity Unit Price Total 6 " DIP 800 L.F. $ 22 . 00 $ 17,600.00 6" Gate Valves 3 EA. $ 400. 00 $ 1,200.00 Hydrant 1 EA. $1, 300. 00 $ 1, 300. 00 1" Corporation 5 EA. $ 25. 00 $ 125. 00 1" Curb Stop 5 EA. $ 85. 00 $ 425. 00 1" SVC Pipe 140 L.F. $ 15. 00 $ 2, 100.00 Fittings 300 LBS. $ 1. 00 $ 3, 000. 00 Rock Excavation 525 C.Y. $ 35. 00 $ 18,375.00 Main Connections 2 EA. $1, 000.00 $ 2 ,000.00 TOTAL WATERMAIN COSTS $ 43,425.00 11 ASSESSMENT CALCULATIONS 1. Apgar Street and Shumway Street (Zonal Assessment - 25%) Total Project Costs Apgar Street Construction Costs $107,796 . 50 Shumway Street Construction Costs 24 ,860. 55 Total Construction Costs $132, 657 . 05 Plus 10% Contingency 13 , 265. 71 Subtotal $145, 922 .76 Plus 25% Engr./Admin. Fees 36, 480. 69 TOTAL PROJECT COSTS $182,403. 45 Assessable Costs - 25% 25% x $182 , 403 .45 = $45, 600.86 Number of Lots in Zonal Area = $54 .81 lots Assessment Rate = $45, 600. 86/$54 . 81 = $831.98 per lot 2 . 2nd Avenue Assessment (100%) Total Project Costs Construction Costs $ 26, 440. 00 Plus 10% Contingency 2 , 644 . 00 Subtotal $ 29, 084 . 00 Plus 25% Engr./Admin. Fees 7, 271. 00 TOTAL PROJECT COSTS $ 36,335.00 Total Front Footage = 600 feet Assessment Rate = $36.335. 00/600 Feet = $60.59 per front foot. 3. Pierce Street - (Zonal Assessment - 100%) Total Project Costs Construction Costs $ 21, 162 .75 Plus 10% Contingency 2, 116. 28 Subtotal $ 23 , 279 . 03 Plus 25% Engr./Admin. Fees 5, 819 . 76 TOTAL PROJECT COSTS $ 29,098.79 12 Total number of lots in zonal area = 10 Assessment Rate = $29, 098.79/10 = $2 ,909.88 per lot 4. Watermain Assessment - (100%) Total Project Costs Construction Costs $ 43 ,425. 00 Plus 10% Contingency 4, 342 .50 Subtotal $ 47, 767. 50 Plus 25% Engr./Admin. Fees 11, 941. 88 Subtotal $ 59, 709 . 38 Add in trunk water charges $612 . 00 per acre x 0. 8 acres = $489. 60 TOTAL PROJECT COSTS = $60,198.98 Number of Assessable Lots = 4 Assessment Rate = $60, 198 . 98/4 = $15, 049.75 Per Lot 5. Sanitary Sewer (100%) Total Project Costs Construction Costs $ 30, 680. 00 Plus 10% Contingency 3 , 068. 00 Subtotal $ 33 ,748 . 00 Plus 25% Engr./Admin. Fees 8, 437 . 00 TOTAL PROJECT COSTS $ 42,185.00 Number of Assessable Lots = 4 Assessment Rate = $42, 185. 00/4 = $10, 546.25 Per Lot 13 . 'VZ7 N E\VAVN F\Al CONS P CI ON k.44.4*1*. PCONS1uL, 1ONR . � �r i 1 t i �� j , WI r - til _ � � il11I1i ! illil ` i +_i_ . - 11 ► <1 1 1 I11 [ I I 1 . 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