HomeMy WebLinkAbout03/10/1992 MEMO TO: Honorable Mayor and City Council
FROM: Dennis R. Kraft, City Administrator
RE: Non-Agenda Informational Items
DATE: March 6, 1992
1. Attached is the 1991 Annual Report from the Scott County
Library System.
2 . Attached is correspondence from Barry K. Meyer, Krass &
Monroe, regarding Behringer' s First Addition.
3 . Attached is correspondence from Mike Kazma, Amzak Cable,
regarding some changes to their operation.
4 . Attached is correspondence from George Realander with follow-
up correspondence from the City Administrator for your
information.
5. Attached are the February 4 , 1992 minutes of the Shakopee
Coalition meeting.
6. Attached is correspondence from Robert Vierling with follow-up
correspondence from the City Administrator for your
information.
7 . Attached is the March calendar of Upcoming Meetings.
8. The Church of St. Mark has applied for an application for an
exemption from the Lawful Gambling License requirements, for
July 25 & 26, 1992 . They do meet the requirements of the city
code.
9. The Board of Review for the City of Shakopee has been set for
Tuesday, May 12 , 1992 at 7 : 00 p.m. Members of the Board have
been advised of the date.
10. Attached is an application submitted by James P. Revere to be
considered for appointment to the Planning Commission. There
are no current openings on the Planning Commission. This
application will be placed on file for 6 months in case an
opening should occur.
11. Attached is correspondence from the Assistant City
Administrator to the DNR regarding MN Valley Trail Parcel #159
Acquisition #11338 .
12 . Attached is correspondence from the Assistant City
Administrator to the MN Valley Community Band regarding their
request for a potential financial contribution.
13 . Attached is correspondence from Michael Spielmann, MnDOT,
regarding the Shakopee Mini-Bypass.
14 . Attached is a memo from the City Attorney regarding special
assessments.
15. Attached are the December 11, 1991 minutes of the Downtown Ad
Hoc Committee.
16. Attached are the February 19, 1992 minutes of the Community
Development Commission.
17. Attached is the Business Update from City Hall for March.
18. Attached are the February 11, 1992 minutes of the Committee of
the Whole meeting for your review.
19. Mr. Boarman of Boarman and Associates has agreed to delete
from his contract the provision that they be reimbursed for a
portion of the cost for errors and omissions insurance. As a
result of this action, staff will not be rebidding the
contract for the design services for the new city hall.
20. Attached is the Police Newsletter for Council review.
21. Attached is correspondence from Joe Kane, Scott County Highway
Maintenance regarding Spring Road Restrictions.
22 . Attached is the 1991 Annual Report from the Shakopee Community
Development Commission.
23 . Attached are the minutes of the February 6, 1992 meetings of
the Planning Commission and Board of Adjustment & Appeals.
24 . Attached are the minutes of the February 19, 1992 meeting of
the Energy and Transportation Committee.
25. Attached are the minutes of the February 26, 1992 meeting of
the Municipal Facilities Sub-Committee.
26. Attached please find correspondence from Mayor Laurent to the
community service organizations regarding a Council liaison to
increase the level of communication between the organizations
and the City Council.
27 . According to the attached notice from the Gambling Control
Board, the premises permit for Shak-O-Valley Amateur Assoc. ,
at Canterbury Inn has been discontinued.
28. Attached is the Building Activity Report for February.
29. Attached is the 1991 Public Works Annual Report.
30. Attached is a memorandum from the City Planner regarding a
request by Met Council for more information on the proposed
MUSA expansion.
31. Attached are the minutes of the February 3 & 5, 1992 meeting
of the Shakopee Public Utilities Commission.
32 . Attached is a memorandum from the Public Works Director
regarding alley garbage pick-up.
33 . Attached is a notice from the Public Works Director to
property owners along Maras Street regarding a informational
meeting.
1.414 c.Thr
}711t1q > 1 \1�V V J•ollrs I: t J::i'
I b Int . t;Ow I 'I.•Start•
r.arr ti \h�:; - I'ut,rta \ ►►vIM•f
nrmit.: ut‘u L.1.-i1A
"•'•,':n k ::'
NUP J 'Imrttln h \t•tur.L.n:
(waterer
Kam% t• h.�.c;. . . r. y.......
February 18 , 1992
VIA FACSIMILE
214-934-7918
Mr. Robert Behringer
12377 Merit Drive, Suite 1400
Dallas , TX 75251
Re: Lot 1 , Block 1, Behringer ' s First Addition
Our File No. 7947-1
Dear Mr. Behringer:
I am just writing to confirm our telephone conversation today,
wherein you agreed to sell the remainder of Lot 1, Block 1, of
Behringer ' s First Addition to my clients, Larry and Donald Link,
for the total sum of $1, 500 .
In addition to the purchase price, the Links are agreeing to
pay the real estate tax arrearages for that parcel, which are
estimated to be slightly in excess of $5, 000, as well as prepare
the necessary documents and pay the necessary fees to record the
documents necessary to transfer title.
We anticipate having the appropriate documents to you within
the next week. If you have any questions , please feel free to
contact me . Thank you for your cooperation.
Very truly yours,
KRASS & MONROE CHARTERED
Barry Meyer
Att money at Law
BKM/mlw
cc : LeRoy Houser
Larry Link
Don Link
...J'G:''".� �.•.. • :r 105_ ►1es 82Sc 57-4:,7•1447 iPi" in-7 169tij'•5.5 ' 1\ 2f{$ _- .
O } J v)
O W J W
›- Z 1.-1z
a) O 3 .~
H V) a) 0) a) \ +) \ a) Z F-
LU d i r0 a) Y r(O •.- O
W .r- I . 0 0. J rd i 'D (C LL +) F'•-
Z Y N N Y > e6 L Y LL U W O }
O Y y 1-) L 0 (C 3 i rO f O C U < a)
Y — U i i 4-) CY L a) 0 V) •7 e0 F- i LD Z W
ce) ea eaz N La ,- Z a) h- V) z .i d Q) C H G Z (.7
o, o `) 0 0 • 4- o, U. z a) o a >' o 0
01 U O Y cu W a) O, V L L m m �••' y 0 i r O O
.. m v .I O a) 0) 0 U F- E a) L 3 a 0 0 J V)
U E - v C CY i CL
y A U S.- = C 4-) .- > a) 5 •,O R •.- •O r y Y i J_ Z
O Lt. e0 r0 e0 O . L Y y 4� 0 C F- r CO L L 0) v U Q) LU
V) O r r Z U U V) mm a) a) '7 i 7 •
0 ), r Y b y (C Z Y 3 Cl) Z ~ e.-r
OAC 0 — w C p ) C c 0 J v) Z 3 eea 0) Y a) E L U E = Q
•,- •D Y to - Y CO C) C 4-' 00 +) —
r +) • a) i i N
O re C 0 a) >> Y L N 0
OS > rib aa)) C)) rlc i0 0 4 r(0 ri0 ••U- d 500 L. 0 d ate) N p
J W U CO ^) U U •7 f Z O O C' Cl J W 1
1.4 _ >- J
Q = W 0
CC O F- Z
CA CC 1- 1•-
1--4 = W W LL.
J 1- CO 0 O
y i V) a) 0 >, y 0) E V) E as >, v a) • L t 0) C)
r0 C) 3 L 0 +-) e0 C e0 Y e0 4-' i Q) V) y U +) > i
3 Y 0 L) C 3 •'- i 0 i O e0 V) r0 a) C r6 Q)
7 r 7 -0 0) 0 0) y i 7 -CN a) w 3
•E to d r ec 0 e0 0 in 0 v -0 U L i v
rn E re 0 EL) _ a) i L c S.. e0 .0
LU 1- O 0 - 0 O i 0. n d C r • N 7 i a1
U y C M Cl.) •-r d L y L Oi
V)
1"' Z r U 7 5-
4-4
... f >, r0 ., 4-
N W a) 4-re d O Cr C) v i a) w a) i i •r v •
+'-' (00
rp 0 '- > • e6 d L 0 > - e0 r Y ,- C y 'D
�- = L L Q a) E i-) i tv O R) i y i
Cl) = c ro N C y +�its o a L-' v a s MI 7 ra
V) y >4 "r a) U W y L N -J b E 4-) a) i i
)--t e0 - RE T 77 0 L
_JCC y re r6 i a) 7 C d d O a1 y 0) y i i N E w r
U r i r0 L >, O a > O L i-) r a) a) O N
U r L i a-.) .0 .0 v 0 O E
CC E Q rp y L a) ..) r0 U 0 C +) i 0i t� 5.-
a)
+) r v W y Q) r0 0. 3 U
Ca 0 y , CU-
r t a1 C O > d i y
U Y -4-) C 45 R - 7 i L ,_ a) 4- i C ///���/•''''���
•
J U - L L C 'O C S- y Q)) rt 0 r i
rc
C R U 3 7 7 i ) C v y U J as a 3 L
Q L a1 a L C 4 3 O v y 7 C i U L v Y
7 L i 3 U r y r0 L a) 3 Cl.) V, a) r0
} C a) L i +) y r Y 3 a) Q) d • i 'J O
L U •r- L 0 i i C C t y C L 3
F"- O L O y L y U 0 I- L_ ep 4-) L., s� i 3 O)
Z Z Q +•) L y >, ") 0 L L y v v 7 O 0 C
U 4-' O C 4-) -r r i 3 C 4- i ..-
X R C i r4 t1) N L i r0 O O 4- 7 ll
L y
OU Z _ a) °' ,yn 0 0. E 4-
N. y U v c o v o a v •
y U C) _ 0 .. V) r 4- C 7 i
Q v C U r..' �.'' .r •3 y O r0 y Y L
a) V Y C y YLO a) 0 U a-' i ',-
CU
)--
1..� ~- > e0 a) >4 3 C a)
h-- (n '- y 0 0 V) E < +••' >, a) a) y 4-' y C A
S- r0 r U 'n >, a) -0 '•- N • C a) C C) R L
O i > rc a) N >4 i L E cc L J v i t 0 +)
U = rt as c c i '0 4-' b a) U W C U rt L. r0 E i (C
V) C.) 4- r0 i i i r0 C e0 g e0 La 0. a) r0 Y V)
CUE
4-' a) i .0 a) L . Q) i i C)
U -0 i V) > .0 a) O 'D i 0 0) 4-) a) 0 7 C .C) r0 i
Q e0 Q) C a) v1 ,- J L i C a) 4- 0 .O L 0 O- R •- '- a) •r
Cl- E 4-' r y -.- J = 4-) 0. r0 d 0 NJ I- 3 I-- .0 Q) '7 r 0 >4 L
141 al0, ,ID CONLr) N. .0
t
'-'0.1.4'
.ti N. N
t\
4)) eT
V)
C 0)
4)) .-+ 0) t0 CV N N +f, •• C),
Z ,0 t0 (V O) ,0 O, ,0 CV .-'t Z
1.1 1/40 CV fV to ,0 n •• N.
t)') cr 3Q 3Q 3c 3Q z.2 W
C.1 C
5-) u') '7 to to 0) 0) CO Q, CO n n N O, H V Lf, O t0 O
M C .•4 t0 CO M Cr, 0, 4•t • • • • ry .--. •r
M N V) e0
Y Lo ms7
U
CC 1L O 0, N. CO N. 0) CO tO
0) _
Q C I•- O M --' O CO n N. )) m C g ea a) `)
a .--. CV M .--e l0 C0 QO) C Y CO 0(� ) a) Z C d
.•t Lf) aO O
as
• i v a) ..-t 4J a) M 0 r6 (C L
(n > i �V- iQ� 7 (C a) N i L a) N
p C V) 7 Cos CO i I . O U Cil U. 6! a J O Z
' < U r C N Y ►C+ W OM
.C- F 1.4 e0 r0 V) I-
J i r0 C) 7 Y I- U +) C v 0:114.) W
,.) r- Y a) ec d o C R E CC
VI 1 i e0 J a) Z U O 0 7 H y Ce
.. C e0 i Q) 0. < V) 40 C' 2 J C] C
U
C 0) f 0• 0 e0 - O
CC Z .r *
t...t E i 3 3 > e0 1--t 0)
U a) O a) a) i r0 -C Q,
Q m '7 Z Z C N V)
H 70 o m
p D 3 = N 4 r 3 L CO s<s r p m = p~p p 3 2 3 p p 7C p r
rD —, a, .. -•{ r. a a no a, co 07 n o -.. 7C1 Cl. CO rD a 0 a, D a' ro R1 —1
.T -+ < n -4 n a, -1 N -5 M. 'i r19 N 0 ar D X Q C > •7 0 cf z Z
ry �c o 7c , 7 •z a 0 a 7 LO CD ,O �7= 0 — ( a
o 7 C -L R1 '.< CO L-4. 7 rD = C o 01 e+ 3 Cu Q i
o c. N T -1 = S 7C S fD R7 CO r)
Ir. 0 W 0 V7 0 Z d (D CC C•) c �c C >c 7c Rt 7c rD r+ .••
Z a, T tY N rD 7 CO �p d _ -{ N C . C Cu e-h rD � � O
S Cl -.• r" rD N c� N '� �• E rD 0 CO n v. co -_, W O = 7 as m C
C• N CD CD ►•n �• O" O 0 S N 0 7 -s S .•.. rD D 7 = 7
CD Z 7 CD 7 N N 7 co 7r 7C S .. rD d CD Z
N N VI N j Z . Sr, = O rD =CD
7 .� . . + !D J
c-t L+ rD . 00 • 7 E CD 7 r C7 C7 Q co, -1
0 XI r1 CrCO . N + . S • CO W = W = -i -5 J N
- Cl H N •S Z r- r O' Z Z Z CD a,
7c a a r- a, co a DC a, Cl
�..r
-s N r 4.c Q n -5 or v -S Z Cl Cl Cl -+ = a' y
.r
0 .. = a7iv -I a, ‘.0 7 7- 7 L. S 7
Q D a, Cl i a Srj S Q a -( D r- r- rr- tri
a, 0. • a,
i (r) 0 7 aDC '•C Cu
CU 7
0. v c Cr 5
v -omD
D S.in a
N a D
�C D N D -s
a+ o+ Zo -S n+
w 0.rD Z-C-s D n -5 '< or
w
O.CDD r 0 w CO) N CD w > > v # D OP 7 . �. V �
77 7 - K ►. CL N 7 '{
ct Cr I t'r I I I !D I 7 I V)
S to
Cr
S § a 3
1✓ CA
LO 71
cA O
1--r -4
a
Z 7)
Z O
= =
a z
I-
70 70
m r
p -
70
CO
Irill 0 Cn
Cn
-<
Cil
rn
3 '--,
fr(*) AMZAK CABLE, MIDWEST, INC.
(612)445-6151
137 - First Ave. E. • Shakopee, MN 55379
Barry Stock
Shako ee City Hall
129 East First Ave
Shakopee, MN 55379-1376
Feb 14, 1992
Dear Barry,
Effective April 1, 1992 Amzak's basic rate is increasing to
$19 .50 . We are also at that time adding Comedy Central to
our basic lineup.
Over the next six months there will be a couple of exciting
changes to our operation .
First, Amzak is getting a new computer system which will
make available pay per view ordering using 800 phone
numbers.
Second, our engineers are designing a fiber optic trunk to
connect the Chaska and Shakopee headends. Closing down the
Shakopee headend will allow us to streamline our operations .
Third Amzak is the first Twin Cities cable system to
launch Encore! a new mini priced pay TV service.
If you have any questions please feel free to call me.
Best Regards,
Mike Kazina
Vice President
-1;61t
6, 4C r
AksJ 1/154
r
t? ,7
1411
February 14, 1992
George Realarder
206 Main Street
Shakopee, Minnesota c5379
City Administrator
City of Shakopee
129 mast 1st Avenue
Shakopee, Minnesota 55379
I want the city attorney to investigate excessive use of force against my 14
year old son, Jess this evening at the Valley Mall. I am willing to file
assault charges against the person from the liquor store and the mall mainte-
nance person. My son had his hair pulled out, his neck jerked and his ankle
twisted. He can barely walk. I feel this was excesste use of force against
a child who has no previous record of violence.
I am authorized to contact the city attorney directly but prefer to forward
any correspondence that way through your office at this time. I want to be
advised of any and all action I may pursue.
�i cerely,
e. . •e Realan:
-
-14411111116
RECEVE°
FEB 1 81992
Glut' smici .
40:400r
HAKOPEE40.--,z,,,k_CITY OF S
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 E:77
r
r
February 18 , 1992
Mr. George Realander
206 Main Street
Shakopee, MN 55379
Dear Mr. Realander:
I have referred your letter of February 14 , 1992 to the Shakopee
City Attorney for investigation. If excessive use of force has
occurred as a result of this investigation we will inform you as to
what is happening.
Very truly yours,
at(44:M/( 2/,*r
Dennis R. Kraft
City Administrator
DRK:trw
The Heart Of Progress Valley
AN EOUAL OPPORTUNITY EMPLOYER
4,;
CITY OF SHAKOPEE4P,44-$=
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379.1376 (612)445-3650
February 24 , 1992
Mr. George Realander
206 Main Street
Shakopee, MN 55379
Dear Mr. Realander:
Enclosed is a copy of the City Attorney's response to your letter
of February 14, 1992 . If you desire to pursue this matter, please
follow the advise of the City Attorney as outlined in the enclosed
memo.
Very truly yours,
Dennis R. Kraft
City Administrator
Enclosure
DRK:trw
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
MEMORANDUM
TO: Dennis Kraft, City Administrator
FROM: Karen Marty, City Attorney
DATE: February 18, 1992
RE: Letter from George Realander
I have reviewed the February 14, 1992 , letter from George
Realander, requesting assault charges to be filed against "the
person from the liquor store and the mall maintenance person. "
Standard practice adopted by this office and the Police
Department has the Police Department investigating complaints,
and I will file charges if the investigation so warrants. If
Mr. Realander desires to pursue this matter, he will need to have
his son go to the Police Department and provide them with all
necessary information. That department will then send me a
report and I will determine whether to file charges.
Mr. Realander, of course, may pursue civil remedies at any
time against assaultive people.
If you have any further questions, please let me know.
Signed (6/7-!
.
Karen Marty, City Attorney
KEM:bjm
[19MEMO]
SHAKOPEE COALITION
1100 East Fourth Avenue • Shakopee, Minnesota 55379
"Founded in 1983"
Meeting Minutes for February 4, 1992
The meeting was called to order by Chairman David Eckart.
MEMBERS PRESENT: Barry Stock (City of Shakopee) , Bonnie Sokolov
(American Cancer Society) , David Eckart (Rotary) , Claude Kolb
(Lions & K.C) , Ed Marek (Amer. Red Cross/Rotary) , Kay Louis
(Extension Service) , Judson Kenyon (CAP) , Chuck Dustrud (Human
Services) , Suzanne VanHout (School Board) , Sister Esther Wagner
(SACS) , Denise Fedie (Carver/Scott Coop) , Sandra Mason (Minn.
Correctional Facility) and Brian Norris (Citizens State Bank) .
Bonnie Sokolov - Looking for a public education chair. Starting
to work with St. Francis Hospital. New program "Kids Count Too",
also to help children whose parents have cancer.
Suzanne VanHout - Facilities planner.
Claude Kolb - Lions Club is having strategy meeting. KC Steak Fry
is coming up.
Denise Fedie - More people are coming to events. Need drivers to
pick up people. Calendar is put out four months in advance. They
have some vans at the coop. Events are nights and weekends.
Ed Marek - Red Cross training this Thursday for HIV Aids training
program. Call 445-0155 for more information. 7: 00 AM to 9:00.
Rotary Pancake Breakfast March 1st at the Senior High School.
Kay Louis - Scott County 4H Pancake Breakfast February 9th. at 8: 00
AM at American Legion. 492-2370 Changing family profile book
available, Volunteer budget consultant available for individuals
with credit problems. Need organization to take over Scott County
Resource Directory project.
Judson Kenyon - Thanks Lions Club of Shakopee for help with bulk
commodity distribution. They unload food three times a year. Need
a loading dock for Friday and Saturday three times a year in
Shakopee. Food Shelf usage for 1991 was 5,559 households and
19, 062 individuals served. March is Foodshare. Corporations match
food and cash collected. Viking Boy Scouts Council will work this
March Foodshare also.
Chuck Dustrud - Volunteers needed for planning with United Way.
Contact Louis Hohfeld at 340-7437. County is looking to fund new
positions for drug and alcohol.
Dave Eckart - Bonnie talked at the last rotary meeting on American
Red Cross.
- 2 -
Barry Stock - 133 new homes built during 1991 in Shakopee. This
is 31% increase over last year. Facilities committee looking at
property south of the Senior High School. Going to ask the
community on where they want money spent. Will do this through a
survey. May need some money to cover the cost of the survey.
Liner in the swimming pool needs repair. Cost $100, 000. 00.
Next meeting is Tuesday, March 3 , 1992 in the Citizens State Bank
Community Room at 4 : 30 PM.
Respectfully Submitted
Brian Norris, Secretary
Mr. Robert Vierling 2/15/92
221 E. Fourth Avenue
Shakopee, Mn. 55379
City Council and Mayor Re: Failure to reply to letter
129 E. First Street and complaints of 1/.10/92.
Shakopee, Mn. 55379
Dear Sirs:
I have waited for over a month for your reply to my letter of 1/10/92
outlining my concerns. Evidently the City feels that it has the right to
supersede jurisdiction of both State and Federal Laws, and, with usual ar-
rogance, feels that it need not address citizens concerns regardless of
what they may be. Therefore, you can expect further legal action to be
taken against the City of Shakopee.
After having addressed the Council regarding continued harassments, I
find it strange that shortly after you must have received my letter, I was
stopped by a Shakopee policeman and told that I should please put my new
tags on my license plate. It's odd, isn't it, that this officer would do
this, considering that I still have 70 days before my tags are due to be
replaced? Was this sheer stupidity, or just another coincidental harass-
ment? These incidents seem to be neverending!
I also note, by the Shakopee newspaper, that your alleged Mayor, Mr.
Laurent, received a rebate (assuming that it was originally paid) of over
$11,000.00 on something or other that the City of Shakopee did. Odd, isn't
it, that the City can move so fast for its' more preferred citizens, while
some of us have been waiting for years for promised rebates or credit?
I wish to know also, under the Freedom of Information Act, if it is
true that the alleged City Attorney, Mr. Coller, was unable to go into
Court with a case without another Attorney present because he was not con-
sidered "bondable"? I would appreciate the facts on this, if you please.
Thank you!
4:
Sincerel ,
Rober Vierling J
CC: Pertinent Government Agencies
-
FEB 1 81,992
CITY OF SHAKOPEE .4%
INCORPORATED 1870 !/tit101
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650
February 19, 1992
Mr. Robert Vierling
221 East Fourth Avenue
Shakopee, MN 55379
Dear Mr. Vierling:
Thank you for your letter dated February 15, 1992 regarding your
letter and complaints of January 10, 1992 . I appreciate your
continuing concerns with the government in the City of Shakopee.
I have reviewed the information you provided, but the facts are
simply too limited for me to be able to take any further action.
If you have specific facts, such as time, place, names of people
involved, etc. , it would be extremely helpful in reviewing your
concerns. I have, non the less, taken the liberty of forwarding
these letters to the City Attorney, who in turn has forwarded them
to our insurer. If you do decide to pursue legal action against
the City, please have your attorney contact our City Attorney so
that this matter may be appropriately handled.
If you have further details to provide to the information you've
previously sent to the City, I would be happy to receive it.
Sincerely,
/ -14/4/14; 0 /'2e/
Dennis R. Kraf
City Administrator
DRK:trw
CC: City Attorney
•
The Heart Of Progress Valley
AN EOUAL OPPORTUNITY EMPLOYER
Mr. Robert F. Vierling RSCSN
\lei) 2/22/92
221 E. Fourth Avenue
Shakopee, Mn. 55379 8 4
FE
City Hall Av(Or e: Mr. Kraft's letter of 2/19
129 E. First Street OF SH and recent Hauser disturbance.
Shakopee, Mn. 55379 (',\��
Mr. Kraft - City Administrator:
Regarding your letter of 2/19, concerning my injury, please be ad
vised that the City of Shakopee already has possession of necessary in
formation regarding date, time, place, incident of injury, Dr. reports,
letters to the Insurance Company, etc. , as I 'm sure you will discover in
looking through your City files. I cannot, at this time, duplicate all of
this information for you, as this data is presently in the hands of my At
torney and it would be an additonal expense and delay to go through more
duplication of material of which you are already in possession.
City Council, Mayor, Administrator:
This past week, on the 19th of February, at approximately 3:00 p.m.
at the Mr. Donut shop, I was having coffee with 7 other men, one of whom
was an off-duty police officer for the City of Shakopee. As we were sit-
ting and talking, Mr. LeRoy Hauser came up from behind me, clamped his
hand on my shoulder to keep me from rising from my seat, and in the pre-
sence of these others, began to harass, berate, and threaten me. I did
come upright to protect myself, and told him to go back to his own booth
and to never harass or even to talk to me again.
After talking to the Attorney General's Office and to my own Attorney
(who suggested a "peace bond" against Mr. Hauser) , I called the Shakopee
Police Department and spoke with Ass't. Chief of Police, Jerry Poole. He
stated that he would talk with Sgt. Dick Kaley so that he could determine
the exact circumstances. In returning my call the next day, he suggested
if I was agreeable, that he would place my complaint of the incident on
file, which I agreed to, since I don't possess the violent temper Mr.
Hauser does, and do not wish to cause him any more trouble than need be.
I would like to commend both Ass't Chief of Police, Jerry Poole, and
Sgt. Dick Kaley, for their efficient and reasonable handling of this mat-
ter, and thank them for their concern.
I would also suggest that someone from City Hall talk to Mr. Hauser
about this incident, since this is the second time he has threatened me
in a public confrontation. The first time was approximately one year ago
in the presence of witnesses at the Happy Chef cafe.
I feel that Mr. Hauser has a problem with his arrogance and his out-
of-control temper and behavior, and that this could cause him even more
serious problems in the future if not curtailed now. I do not want to be
put in the position of always having to watch my back whenever he's around
and if this incident is ever repeated, Mr. Hauser will find himself in
Court, and, by way of association, the City of Shakopee also. If Mr.
Hauser has anything to say to me, he can put it in writing as I do.
Sincerely,
Rober F. Vierling
CITY OF SHAKOPEEs.
INCORPORATED 1870 40 *�
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 KD M`
February 24, 1992
Mr. Robert F. Vierling
221 East Fourth Avenue
Shakopee, MN 55379
Dear Mr. Vierling:
My reply in response to your letter earlier this month did not mean
to imply that the City does not have information relative to your
earlier injury. This information has been turned over to our
insurance company as is standard practice for the City. If you
have specific questions about that please do not hesitate to
contact Ms. Karen Marty, the Shakopee City Attorney at 445-3650.
Thank you for your commendation of Assistant Police Chief Jerry
Poole and Sergeant Dick Kaley for their handling of the matter with
Mr. Leroy Houser on February 19th. Copies of your letter will be
placed in each of the individual police officers files.
I would also like to inform you that Mr. Leroy Houser is not an
employee of the City of Shakopee.
Very truly yours,
Aud.e.0 2e- -or,
Dennis R. Kraft
City Administrator
DRK:trw
CC: Tom Steininger, Police Chief
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
* 7
March c h 1 9 9 2
Upcoming Meetings
SUN MON TUE WED THU FRI SAT
1 2 3 4 5 6 7
4:30pm Public 7:30pm Precinct 7:30pm Planning
Utilities Caucuses - Sr. Commission
High School
8 9 10 11 12 13 14
7:OOpm City
Council
Meeting
15 16 1? 18 19 20 21
7:OOpm City 5:30pm
Council Community
Meeting Development
Commission
7:OOpm Energy &
Transportation
22 23 24 25 26 27 28
7:OOpm Park &
Rec. Board
29 30 31
7:OOpm Cable 6:30pm
Commission Committee of
the Whole -
Fire Station
7:15pm Continue
Meeting at
City Hall
February April
S M T W T F S SMT W T F S
1 1 2 3 4
2 3 4 5 6 7 8 5 6 7 8 9 10 11
9 10 11 12 13 14 15 12 13 14 15 16 17 18
16 17 18 19 20 21 22 19 20 21 22 23 24 25
23 24 25 26 27 28 29 26 27 28 29 30
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7:30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7:00
p.m.
Ad HOC Downtown Committee - 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities 1st Monday at 4: 30 p.m.
Commission
Park & Recreation Advisory Board 4th Monday at 7:00 p.m.
Police Civil Service Commission As Needed
Community Youth Building 2nd Saturday of the month
Committee at 9:00 a.m.
Board of Review 7:00 p.m. 2 to 3 Tuesdays
in May
rg
Name: e�c,,rr►e S �2 v�r er Address: 1309 // /¢ut_ ,
Phone: (H) Y4/6-- /02-77 (B) y /7 -/O 4/O
How long have you been a resident of Shakopee? 7 Yom.
Occupation: G c yr,p u.Tu Sa/mac/ co,.?.c u/t���
Does your work require you to travel? (check one)
A great deal Periodically X Very little Not at all
•
\
Do you have any special interests or training which you feel a `-
• particular board or commission could use? (Use separate sheet if
necessary)
Board or Commission in which you are interested?
;A/G_fr2/ji.1c7 C0«iN/ 5S%ciV8, v/`•-ei 02 G•e ,;1 5.Tiiff Ls-115 ;:1 el ci afleGA
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
t /
"/. rte. K. C ./- /. rLi a //..1i� ` ::--- vr, .-v. . ,'�...•' •.".`_ /C S Vic':.' t u_ J L,t .---/
vt I ',% '/ • • 1' - • _ . 11 "/_ . - _/-,. < 'A / - / "11//
Btt'eG/ U.A..-- Cc na.,/.... ,T .
Conflict of interest his defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No, / . If yes,
please provide the details on a separate sheet of paper.
Please list threereferences (Name, Address and/ Phone) :
1. M i k e_ 6,,,-.d fj1-J Li .�, blots] Z c., ,�l. L/9S' /3 •74/
2 .
3 .
I hereby certify that the facts within the foregoing application
are true and coorrrect to the best of my knowledge.
„..,,,____
Signature
I RETURN APPLICATION AND
PLEDGE TO:
/ - ,-21 - c7
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED: o2Ia I 202 Cf"-----.
g//
M.y
CITY OF SHAKOPEE Alkrak
INCORPORATED 1870 \44-
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-36504 04
{j2
e
February 21, 1992
Ms. Teresa R. Thews
Sr. Realty Specialist
MN Dept. of Natural Resources
500 Layette Road
St. Paul, MN 55155
RE: MN Valley Trail Parcel #159 Acquisition #11338
Dear Ms. Thews:
On February 18, 1992 , the Shakopee City Council reviewed your
correspondence regarding the appraisal process for the MN Valley
Trail alignment through Murphy's Landing. At that time, the City
Council directed staff to inform the DNR that pursuant to state
statute, public property is not subject to condemnation and the
appraisal process that you have undertaken may not be necessary.
At the same time, should your offer for the aforementioned property
be below Council 's expectations, the City certainly reserves the
right to obtain our own appraisal at a later date.
If you have any questions in regard to this matter, please feel
free to call me at 445-3650.
Sincerely,
Barry A. Stock
Assistant City Administrator
BAS:trw
cc: Steve Rose, DNR Trail Specialist
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
CITY OF SHAKOPEE ,
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650
CLI
•
[Y a
February 21, 1992
MN Valley Community Band
Wally Lahl
1227 Prairie Street
Chaska, MN 55318
Dear Mr. Lahl:
On February 18, 1992 the Shakopee City Council reviewed a
correspondence received from Stephanie Young regarding a potential
financial contribution from the City of Shakopee. At that time,
the City Council requested staff to send a correspondence to the
Minnesota Valley Community Band officials indicating that due to
severe financial limitations at this time, the City of Shakopee
will be unable to contribute in 1992 .
On a positive note, I would like a representative of your
organization to contact me to discuss the possibility of performing
at our Shakopee Annual Derby Days celebration which is held in
August. The Chamber of Commerce generally sponsors this event and
perhaps would be willing to schedule your band to perform. If in
fact, a time slot can be secured for your performance, I am
confident that the Chamber would be willing to pay for your
services. I can be reached at 445-3650.
Sincerely,
l � '
Barr A. Stock
Assistant City Administrator
BAS:trw
The Heart Of Progress Valley
AN EOUAL OPPORTUNITY EMPLOYER
4* I3
4`T3NESo,i, Minnesota Department of Transportatior.
er Metropolitan District
•
1 i
Transportation Building
St. Paul, Minnesota 55155
Fti1OF Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128
Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422
Reply to Golden Valley Office
Telephone No. 593-8422
February 24, 1992
Mr. David E. Hutton, P.E.
City Engineer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379-1376
RE: S ,P. 7009-59 (T.H. 169)
Shakopee Mini-Bypass
Dear Mr. Hutton:
I am writing this letter to inform you that the above referenced project
is being split into two projects. The bridge project S.P. 70002 will be
let on April 24, 1992. The grading project will be let on June 26, 1992.
The grading project was delayed because of right of way acquisition.
If you have any questions concerning this acquisition, please call Mr.
Earl Howe at 591-4645.
Sincerely,
10/i
. _--------„
,
-7tekt„C1
Michael J. iel nn, P.E.
District Consultant Design Engineer
MINNESOTA L...
1990
An Equal Opportunity Employer
#iy
MEMORANDUM
TO: 3udy Cox, City Clerk
Dave Hutton, Director of Public Works
FROM: Karen Marty, City Attorney
DATE: February 24 , 1992
RE: Special Assessments
At the last council meeting the question came up whether
special assessments could be paid over a longer time frame than
the current 10 years. In checking the law, Minn. Stat. Sec.
429 . 061 allows payback over a period not to exceed 30 years.
This is for your information.
Signed /4 -'
Karen Mar , 1 y' attorney
KEM:bjm
[24MEMO]
#IS
Minutes of the
Downtown Ad Hoc Committee
City Council Chambers
December 11, 1991
Chairperson Keen called the meeting to order at 7 : 55 a.m. with
Commissioners D. Wermerskirchen, B. Wermerskirchen, Kahleck and
Keen present. Commissioner Fonder, VanHorn and Phillips were
absent. Barry Stock, Assistant City Administrator, was also
present.
B. Wermerskirchen/D. Wermerskirchen moved to approve the minutes of
the November 13 , 1991 meeting as kept. Motion carried unanimously.
Mr. Stock stated that last month Mr. John Larson, owner of the Tole
Bridge building, submitted a grant application for roof and window
repairs. Mr. Stock noted that the HRA did approve Mr. Larson' s
grant application. However, they requested the Downtown Committee
and Community Development Commission to review the Rehab Grant
Programs and amend them to exclude normal customary building
maintenance expenses as eligible program costs.
Mr. Stock noted that he has taken the liberty of excluding window
repairs from the Rehab Grant Program Guidelines and included new
language that would exclude customary and normal maintenance from
the program as eligible financing items. Mr. Stock noted that he
is also recommending the approval of a new policy that relates to
administrating the Rehab Grant Program. The policy would
specifically address what type of improvements are eligible project
expenses .
Mr. Wermerskirchen stated that generally he concurred that normal
customary maintenance items should not be eligible for grant
reimbursement. However, he felt that sometimes window repairs and
roof repairs actually could improve the aesthetic appearance of the
buildings. Mr. Stock stated that he concurred and that the policy
has been drafted to allow for window and roof repairs that
materially change the aesthetic view of the structure. Discussion
ensued. B. Wermerskirchen/D. Wermerskirchen moved to recommend to
the Community Development Commission that the Rehab Grant Program
guidelines be amended to exclude customary maintenance items and
recommended adoption of Rehab Grant Program Policy No. 7, which
further clarifies what constitutes customary maintenance in regard
to building repairs. Motion carried unanimously.
Mr. Stock stated that the Rehab Grant Program was initially
established as a one year program in 1990. The Shakopee HRA
subsequently continued the program in 1991, utilizing the remaining
$34, 000 of the initial $50, 000 allocation. Mr. Stock noted that in
1990, eight Rehab Grant Program applications were approved.
However, of the original eight grant applications approved, only
Minutes of the Page - 2
Downtown Ad Hoc Committee December 11, 1991
four were completed. The grant proceeds distributed from the HRA
fund balance for the completed projects equated to approximately
$4, 252 . In 1991, the HRA approved one Rehab Grant application with
the grant amount equating to $1,706. Assuming that the 1991 grant
application is completed, the total amount that will have been
allocated from the HRA fund balance to the Rehab Grant Program will
equate to $5, 558 . Mr. Stock requested that the Committee discuss
whether or not the program should be continued in 1992 in its
present form and what level of appropriation should be dedicated to
the program if it is continued.
Mr. Wermerskirchen stated that he felt the program has been
successful. He stated that he believed the lack of interest in
1991 could be attributed to the rather poor economy. He felt the
program has been beneficial and it encouraged property owners to
improve their buildings. He also noted that several other downtown
property owners did pursue improvements on their own that may have
been stimulated by improvements adjacent to their property that, in
fact, did receive grant funding.
Mr. D. Wermerskirchen stated that he also thought the program was
valuable. He stated that he did feel that the grant percentage
amount should be increased but that the Downtown Committee has been
unsuccessful in the past in having it increased. He stated that
perhaps at a later date, it might be appropriate to pursue an
increase in the percentage amount.
Chairman Keen questioned whether or not it would appropriate to
have the HRA set aside a specific allotment in perpetuity for the
Rehab Grant Program, rather than each year discussing whether or
not it should be continued and at what level. Mr. Stock stated
that this would be up to the HRA to decide.
Discussion ensued on the level of funding that should be allocated
to the Rehab Grant Program. Chairman Keen stated that since the
original allotment for the program was $50, 000, and only $6, 000 of
that has been allocated, that she would feel comfortable in
recommending to the HRA that $44, 000 be allocated to the program in
perpetuity until it is depleted.
D. Wermerskirchen/Kahleck moved to recommend to the Community
Development Commission that the Rehab Grant Program be continued in
1992 with $44 , 000 to be allocated in perpetuity from the HRA fund
balance. Motion carried unanimously.
Discussion ensued on the informal proposals solicited by staff for
a conceptual image study of the bypass area. Mr. Stock noted that
the cost for the services range between $3 , 900 and $6, 950. Mr.
Stock shared with the Committee several examples of what the
conceptual image study would entail. Mr. Stock noted that for the
most part, the proposals were identical in terms of the scape of
Minutes of the Page - 3
Downtown Ad Hoc Committee December 11, 1991
services offered. Mr. Stock noted that he was particularly
impressed by the amount of time devoted by SEH in completing their
proposal. Mr. Stock also noted that SEH' s cost was the lowest of
the three proposals submitted.
Commissioner Kahleck stated that she was familiar with Mr. Lilly
who completed the proposal for SEH. She stated that Mr. Lilly has
had experience in river communities, such as Stillwater and Red
Wing. She felt that his keen interest in river communities would
enhance the project.
Discussion ensued on the amount of money to be allocated for the
project. Mr. Stock stated that he believed the proceeds from the
sale of the parking lots, north of 1st Ave. , have been deposed to
the general fund balance. Mr. B. Wermerskirchen stated that he
felt that the mini bypass and the visual approach into the
community, off of the bypass, was more than just a downtown issue.
He stated that he felt that each of the entry points into the
community were community wide issues. Just because the 169 bridge
happens to come into our community as our downtown, he did not feel
that this was solely a downtown issue. Commissioner Kahleck
concurred. She felt that the aesthetic improvement of this major
entry point into the community was crucial for the community' s
overall image. She felt that this should be one of the community' s
number one objectives. Mr. D. Wermerskirchen concurred and stated
that the first impression of Shakopee as you come across the new
bridge, needs to be a positive. The first impression you get today
tends to be negative and reflects poorly on the whole community.
Kahleck/D. Wermerskirchen moved to recommend to the Community
Development Commission that the appropriate City officials be
authorized to enter into an agreement with SEH to complete a
conceptual image study of the downtown area, at a cost not to
exceed $7 , 000 with funding to be allocated from the general fund
balance. Motion carried unanimously.
Discussion ensued on the future direction of the Downtown
Committee. Mr. Stock stated that basically there are four options
for the Downtown Committee to consider, including the following:
Maintaining the status quo, Formalize as an official advisory
committee, disband the committee, and do nothing. Chairperson Keen
asked if there Committee had any other pros or cons that they would
like added to the list created by Mr. Stock. Commissioner Kahleck
stated that a pro for maintaining the status quo is that the
Downtown Committee has been successful in the past. Mr. D.
Wermerskirchen stated that another positive was the fact that the
Committee structure provides for a free flow of ideas while
maintaining a focus and direction.
Commissioner Kahleck stated that one of the cons for maintaining
the Committee is that sometimes the work that the Committee
Minutes of the Page - 4
Downtown Ad Hoc Committee December 11, 1991
completes is for naught because the Community Development
Commission could, in fact, over rule the Downtown Committee.
Mr. D. Wermerskirchen stated that he felt that we may be about six
months ahead of ourselves in discussing the fate of the Downtown
Committee. He stated that if City Council proceeds with the
conceptual image study that the Downtown Committee will have work
to complete in 1992 . He also stated that he felt that the property
north of 1st Ave. was a critical linchpin in determining whether or
not the Committee should be continued in its present form. Until
City Council makes a decision on what they plan to do with the
north side of 1st Ave. , and Phase II of the Redevelopment Project,
Mr. B. Wermerskirchen stated that he felt the Committee should be
continued. Mr. D. Wermerskirchen concurred. He did state however
that if the Downtown Committee cannot have its members all occur on
a regular basis, that he felt the Committee should be eliminated.
Commissioner Keen stated that rather than take a position that the
Committee should be continued or disband, perhaps the concept of
merging the Downtown Committee with the Community Development
Commission should be discussed. Commissioner Kahleck stated that
the merger concept did not sound quite as negative as disbanding.
She felt that there were pros to the possible merger of the two
committees.
It was the consensus of the Committee that the Committee should be
preserved in its present form. The Committee did recognize the
fact that the City Council has the authority to determine what is
in the best interest of the community and that might include the
possible reorganization of all City committees.
Discussion ensued on the January meeting. It was the consensus of
the Committee to cancel the January meeting. Mr. Stock stated that
he would sent each of the Downtown Committee members a notice of
the meeting cancellation and also inform them of when the issue of
the conceptual image study would be presented.
Kahleck/D. Wermerskirchen moved to adjourn the meeting at 9: 00 a.m.
Motion carried unanimously.
*1(0
SHAKOPEE COMMUNITY DEVELOPMENT COMMISSION
SHAKOPEE CITY COUNCIL CHAMBERS - FEBRUARY 19, 1992
Chairperson Mars called the meeting to order at 5: 30 p.m. with the
following members present; Jon Albinson, Bill Mars, Charles
Brandmeier, Mark Miller, Cole Van Horn, Mike Phillips and Elmer
Otto. Barry Stock, Assistant City Administrator was also present.
Albinson/Miller moved to approve the minutes of the December 18,
1991 meeting as kept. Motion carried unanimously.
Mr. Stock gave a brief economic development update noting that
there were several residential subdivisions currently underway.
Mr. Stock noted that he expected to see significant residential
development in Shakopee this year. In terms of industrial and/or
commercial development activity, Mr. Stock noted that there is not
much going on. He did note however that Rahr Malting will be doing
a $10 million expansion which will include the construction of a
new malt house.
Mr. Stock shared with the Committee the proposed one and five year
work plans. Mr. Stock noted that last year the Committee
discussed the possibility of relinquishing Star City designation
due to the time consuming recertification requirements. Mr. Stock
noted that the Department of Trade and Economic Development has
recently taken a more relaxed view on what they will require for
recertification. Basically, the new recertification elements
include items that the city of Shakopee already completes on an
annual basis. One of the Star City recertification requirements
relates to the one and five year work plan. Mr. Stock stated that
the work plan is a good tool that provides direction for the
Committee in the upcoming year. Questions ensued on the one year
work plan. Commissioner Van Horn questioned an objective regarding
the creation of a sub-committee to evaluate development
alternatives for property north of 1st Avenue. He questioned if
the Committee was also going to study property adjacent to the
river. Mr. Stock stated that the intent of this objective was to
evaluate development possibilities for the property north of 1st
Avenue and south of the mini by-pass. Commissioner Van Horn
questioned if the objective was to include both blocks 3 and 4.
Mr. Stock stated that City Council has expressed interest in
discussing re-development possibilities associated with Block 4
(City Hall block) . Mr. Van Horn stated that he felt any evaluation
should include both blocks. It was the consensus of the Committee
that if indeed a Committee is created to evaluate development
alternatives that both blocks should be included.
Commissioner Albinson stated that in regard to the five year work
plan he noted an objective relating to the creation of a sub-
committee to evaluate the potential of developing a water source
for Dean's Lake. Mr. Albinson noted that the sub-committee is
identified for 1992 . He stated that much of the information that
will be useful to a sub-committee is currently being generated in
Official Proceedings of the February 19, 1992
Community Development Commission Page -2-
conjunction with the Sheily Mining Expansion. He stated that it
might be more appropriate to have this item moved to 1993 . It was
the consensus of the Committee that the creation of the sub-
committee to evaluate the potential of developing a water source to
Dean's Lake should be shifted to 1993 .
Brandmeier/Albinson moved to recommend to City Council that the one
and five year work plans be approved as amended.
Mr. Stock noted that each year the various Boards and Commissions
are responsible for creating an annual report describing their
activities and actions from the previous year. Mr. Stock reviewed
the draft of the 1991 Annual Report of the Community Development
Commission.
Albinson/Van Horn moved to approve the 1991 Annual Report as
drafted.
Discussion ensued on the downtown electrical services. Mr. Stock
noted that the 1992 Capital Improvement Program includes the
reconstruction of the alleys within the downtown area. The City
Engineer is in the process of completing a feasibility study report
for the project. One of the concerns that the Downtown Committee
and Community Development Commission have raised in the passed
relate to the overhead utility lines within the downtown area. In
the past, it has been the consensus of the Commission that it would
only seem appropriate that consideration be given to undergrounding
overhead lines if the alleys are to be improved. Mr. Stock noted
that the cost for undergrounding the overhead lines could be
extensive. Additionally, each of the property owners would be
responsible for the cost of undergrounding their service
connections.
Mr. Miller noted that in 1991 the Commission moved to recommend to
City Council that the appropriate City officials be directed to
meet with the Shakopee Public Utility Commission officials to
generate cost estimates, potential cost share arrangements and
assessment alternatives regarding the undergrounding of the
overhead utility lines and alley improvements. Mr. miller
questioned whether or not this meeting ever took place.
Mr. Stock stated that he did remember the Utility Commission
discussing the issue briefly but he was not sure of any specific
meetings that may have occurred between the Public Works Director
and the Utility Superintendent. Mr. Miller stated that perhaps it
would be appropriate at this time to have all the officials who
might be involved in the project to meet to discuss alternatives.
Commissioner Brandmeier stated that he felt that the majority of
the costs for undergrounding the overhead lines should be assumed
by the Shakopee Public Utility Commission. He stated that they
Official Proceedings of the February 19, 1992
Community Development Commission Page -3-
must have some type of improvement fund that has accumulated based
on revenued to cover these types of costs. Commissioner Albinson
stated that in the past he believed it was the Utility Commissions
policy to only pay for undergrounding costs that would be
comparable to installing a new overhead line. Commissioner
Phillips questioned whether or not a middle ground alternative
could be pursued such as installing more attractive poles and
perhaps having transformers installed at ground level in some type
of pedestal arrangement. Mr. Stock stated that this might be an
option to be considered in the overall discussion of the matter.
Mr. Stock suggested that perhaps it would be beneficial to have the
Public Works Director to attend the Commissions next meeting to
discuss the findings of his feasibility study report. Mr.
Brandmeier questioned whether or not the feasibility study report
addressed the undergrounding of the overhead lines and service
connections. Mr. Stock stated that he has not had the opportunity
to review the feasibility study report. Mr. Miller suggested that
perhaps the Utility Superintendent could also be in attendance at
the next meeting to hear the comments and concerns raised in the
feasibility study report. Mr. Albinson stated that at the next
Shakopee Public Utility Commission meeting he would request the
Utility Superintendents presence at our next meeting. It was also
the consensus of the Committee to have Mr. Hutton present at our
next meeting to review the preliminary feasibility study report.
Discussion ensued on the Municipal Facility Sub-Committee. Mr.
Stock noted that the Committee has been evaluating survey method
techniques and alternatives. Mr. Stock stated that he thought the
Committee would be recommending the utilization of a profession
research firm to develop and implement a telephone survey. In
reviewing several surveying method techniques, the Committee felt
that a telephone survey would provide the most reliable survey
data. The Sub-Committee has taken a strong position that whatever
survey technique is utilized it must provide credible results.
Mr. Miller questioned the focus of the survey. Mr. Stock stated
that the Committees objective was to identify a survey technique
that could be utilized to identify community facility needs and
respondence willingness to pay. Mr. Stock stated that the
Committee has also discussed the possibility of doing a broader
survey to gather Community input on other issues of importance but
has intentionally stayed away from the idea due to the cost element
and their original assigned objective. Mr. Miller stated that if
the City is going to utilize a professional research firm or pursue
any type of survey that it would be beneficial to have the scope
broadened to gather input on other areas that are of importance to
the Community. Mr. Miller noted that the Commission has been
struggling over the past year to determine just what exactly the
residents within Shakopee want in terms of development. He felt a
comprehensive survey would be beneficial in providing the City of
Official Proceedings of the February 19, 1992
Community Development Commission Page -4-
Shakopee with some direction in regard to issues that are of real
importance to our residents.
Chairman Mars questioned the costs for the type of survey described
by Mr. Miller. Mr. Stock stated that the Shakopee School District
recently completed a survey for approximately $5, 000. 00 that
focused on school issues. Mr. Stock also noted that Burnsville
recently conducted a much larger survey that cost in excess of
$30, 000. 00. Mr. Stock stated that generally the cost of survey is
directly related to the number of questions asked. Generally, most
broad based community surveys range between $10 - 15, 000. 00. Mr.
Stock noted that the Municipal Facility Sub-Committee discussed the
possibility of generating contributions from Community
Organizations to help offset the cost of a survey. Mr. Miller
stated that he felt the Community Organizations would not be
supportive of a survey unless it directly benefitted their
organization. He stated that he felt the prime beneficiary would
be the City. Discussion ensued. It was the consensus of the
Commission that a comprehensive survey would provide direction to
both the Commission and City Council in many areas such as; the
property north of 1st Avenue, River front improvements, Dean Lake
improvements, park improvements, facility improvements, recreation,
police and fire protection, etc.
Miller/Albinson moved to support the Sub-Committee's preliminary
position for a survey and also the need to pursue a more
comprehensive community wide interest survey. Motion carried
unanimously.
Chairman Mars questioned if the Energy & Transportation Committee
would also be supportive of such a survey to determine residents
position regarding solid waste and transit.
Phillips/Van Horn moved to request staff to have the Energy &
Transportation Committee also respond to the concept of a Community
wide survey. Motion carried unanimously.
Mr. Stock shared with the commission a copy of the MnDOT Southwest
Newsletter. He noted that this newsletter was an excellent summary
of the major highway projects and their status as well as projected
time schedules for completion.
Mr. Stock noted that the Scott County Economic Development
Coalition is currently in the process of soliciting contributors
for a major economic development profile. The profile will be
conducted by a professional who has experience in developing this
type of marketing material. Cost for the entire profile will be
offset by advertising. It is the Coalitions desire to have the
profile complete by this December.
Official Proceedings of the February 19, 1992
Community Development Commission Page -5-
Mr. Stock also shared with the Commission a brochure that has been
developed by the Coalition to provide assistance to small
businesses.
Mr. Stock noted that the Shakopee City Council selected not to
pursue a conceptual image study of the downtown area at this time.
Mr. Stock did not however, that a Committee of the Whole
worksession has been set for March 31, 1992 to discuss possible
alternatives in regard to the redevelopment of the property north
of 1st Avenue.
Van Horn/Miller moved to adjourned the meeting at 6:45 p.m. Motion
carried unanimously.
Barry A. Stock
Assistant City Administrator
-* 17
BUSINESS UPDATE FROM CITY HALL
Vol. 6 No. 3
Dear Chamber Member: March 1, 1992
Administration Community Services
Last month, the Shakopee City Council On February 19 , 1992 the Shakopee
approved a reorganization of several Energy and Transportation Committee
City departments. Under the approved moved to recommend to City Council
reorganization plan, the Building that the appropriate City officials
Department and Recreation Departments be authorized to enter in to a two
will be merged under a new department year third year option agreement with
entitled Community Services. Within Van Pool Services Inc. for the
the scope of the new Community provision of van
Services Department, building pool services in
maintenance, building inspections, Shakopee. Van Pool Services Inc.
recreation programming and cable (VPSI) has been the City's van pool
communications will be placed under provider since 1985. The City
the direction of the Assistant City presently leases seven vans from VPSI
Administrator. Additionally, the to provide transportation service for
Assistant City Administrator will commuters to various locations
continue to be responsible for throughout the metropolitan area.
directing economic development On February 19, 1992 the Shakopee
activities within the City. Transit, Energy and Transportation Committee
formally under the direction of the discussed the possibility of a Spring
Assistant City Administrator will be clean-up program. Grant funds maybe
transferred to the Planning available from Scott County for a
Department. recyclable material collection day.
The new organizational format will The City has conducted a clean-up
hopefully stream line the program for the past five years. The
organizational process and reduce Committee moved to recommend to City
overall administrative resources Council that the appropriate City
allocated to the previous officials be authorized to submit and
departments. execute a grant agreement with Scott
County for funding a Spring
recyclable material collection day.
CityClerk The proposed Spring program will also
allow residents to dispose of refuse
materials. However, gate fees will
There will be a Presidential Primary be significantly increased to help
Election in Minnesota on Tuesday, off-set program costs. A nominal
April 7th. Regular polling places charge will be applied to those
will be open between the hours of persons who are disposing of purely
7 : 00 a.m. and 8 . 00 p.m. recyclable items such as tires (4
• tire limit) , appliances (2 item
limit) , yard waste and car batteries.
Park & Recreation Public Works
Shakopee' s Parks and Recreation A public hearing was held on February
Department is hosting a special 18, 1992 to consider upgrading
"School ' s Out" party for boys and Mahlenhardt Road by adding pavement
girls kindergarten through fifth and curb and gutter. At the
grades. The party will be held conclusion of an extremely long and
Monday, March 9 , from 12 : 30 p.m. to 3 debated hearing, the City Council
p.m. at Shakopee Junior High School. voted unanimously to leave the road
gravel.
The party will feature opportunities
for everyone to participate in The City Council has authorized the
various games, relays, and special advertising of bids for the Municipal
craft projects. The highlight of the Swimming Pool repairs. This project
afternoon is a 2 p.m. performance by consists of replacing the pool liner
the Schiffelly Puppets. Moms and and also the filtering sand. The
dads are welcome to attend the cost of the project is estimated at
gathering. There is a $2 per student approximately $125, 000. Construction
fee. is anticipated to be completed by the
June 6th pool opening.
On February 24 , 1992 the Shakopee
Park and Recreation Advisory Board A public hearing has been scheduled
requested staff to set up a meeting for March 10, 1992 to consider the
with representatives from the various construction of Vierling Drive from
community organizations and service C.R. 17 to C.R. 79 .
clubs to discuss future Park
Improvements. The meeting will be
held at 6: 30 p.m. on March 23rd in Planning
the City Council Chambers .
Representatives from the At their meeting on February 6, 1992,
organizations and service clubs will the Planning Commission recommended
be asked to share their long and to the City Council the approval of
short range goals for park a preliminary Planned Unit
development with the Park and Development for Beckrich Park
Recreation Advisory Board in the Estates. The proposed subdivision is
hopes of developing a financial plan located at the northeast corner of
for completing various park
development projects over the next County Road 78 and County Road 79,
five years. and contains 35 single family lots.
The Park & Recreation staff has Also recommended for approval was a
recently completed the Spring and preliminary plat for Dalles First
Summer Community Education and Park & Addition. This proposed subdivision
Recreation brochure. The brochure is located adjacent to the Southerly
will be mailed to all Shakopee By-Pass, east of Marschall Road, and
contains 36 single family lots.
residents by March 12th or 13th.
� 8
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
SHAKOPEE, MINNESOTA
COMMITTEE OF THE WHOLE FEBRUARY 11, 1992
The joint meeting between the Shakopee City Council and School
District No. 720 School Board commenced at 7: 05 P.M. in the board
room at the school district offices, 505 So. Holmes. Present were
Councilmembers Joan Lynch, Bob Sweeney, Gloria Vierling, Michael
Beard and Mayor Gary Laurent; and, School Board Members Jane
Carlson, Tom Ebner, Robert Techam, Suzanne VanHout, Jessica Geis,
Aggie Unze and Chairman Janet Wendt. Also present were Dennis
Kraft, City Administrator; Bob Ostlund, School Superintendent;
Judith S. Cox, City Clerk; and Pat Minelli, Editor of Shakopee
Valley News.
Mayor Laurent explained that the purpose of the meeting is to
discuss the future property needs within the moratorium area for
the school district. (Undeveloped property lying South of the
Senior High School)
Mr. Ostlund explained that the School Board has appointed a task
force which is looking at current facility usage, enrollment
projections, maintenance costs, technological needs, etc. They
will be making both a short term and long term recommendation to
the Board this April. He said that the State recommends 50 acres
for a site like the Senior High and that they own 22 1/2 acres. He
said that until the task force presents their recommendations, the
Board does not know exactly how much additional land they will need
for current needs as well as long range needs.
Members of the School Board indicated that there is a need for
additional land, that the ideal location for additional land is
immediately adjacent to the senior high site, and that the property
in question is the most desirable. The Board is not in a position
to make any purchases at this time because the capital improvement
funds are very limited and this is the fund that the money would
come from. The typical way to come up with funds would be through
a referendum. The Board would like to receive the report from the
task force before identifying the amount of land they would like to
acquire.
The School Board implied that they would appreciate it if the City
would purchase land South of the Senior High and that they would
purchase land from the City for their needs when funds are
available. Any land purchase ultimately not needed by either the
City or the School District could be sold. It was a consensus that
there would not be a loss in the investment because of the choice
location.
Mayor Laurent thanked everyone for attending the meeting. The
meeting adjourned at 8 : 10 P.M.
1 .
u ith S. Cox, ity Clerk
R ording Secretary
SCOTT COUNTY
HIGHWAY DEPARTMENT
600 COUNTRY TRAIL EAST
JORDAN; MN 55352-9339 (612) 496-8346
FAX (612) 496-8365
BRADLEY J. LARSON
Highway Engineer
DANIEL M.JOBE
Asst.Highway Engineer-Design
DON D. PAULSON
Asst. Highway Engineer-Construction
MEMORANDUM
DATE : February 26 , 1992
TO : Bill Nevin
Sheriff
FROM: Joe Kane
Highway M intenance Foreman
SUBJECT : Spring Road Restrictions
On Monday, March 2 , 1992 , Spring Road Restrictions will be
posted on County highways . We expect the posting to remain
until mid-May.
As in the past , we request your assistance in monitoring
and enforcing these road restrictions . If you have any
questions , feel free to call me at 496-8369 .
Thank you for your help in this matter.
JWK/an
cc : Lt . Don Hamilton
City of Prior Lake
City of Savage
City of Shakopee - d�-
An Equal Opportunity'Affirmative Action Employer
1991 ANNUAL REPORT
SHAKOPEE COMMUNITY DEVELOPMENT COMMISSION
1. 1/16/91 - 1990 CDC Annual Report - The Commission moved to
recommend to Council approval of the CDC' s 1990 Annual Report.
(Council approved 1/22/91) .
2 . 1/16/91 - 1991 Star City One Year Work Plan - The Commission
moved to recommend Council approval of the Star City 1991 One
Year Work Plan as amended. (Council approved 1/22/91) .
3 . 1/16/91 - Star City Five Year Economic Development Work Plan -
The Commission moved to recommend to City Council that the
Star City Five Year Economic Development Work Plan be approved
as amended. (Council approved 1/22/91) .
4 . 1/16/91 - Downtown Rehab Grant Program - The Commission moved
to recommend to the Shakopee HRA that the rehab grant program
be continued with $34 , 000. 00 to be allocated to the program in
1991 and that the program be reviewed on an annual basis to
determine whether or not it should be continued. (HRA
approved 2/5/91) .
5. 2/20/91 - Housing Assistance Development Policy - The
Commission moved to request staff to develop a housing
assistance development policy for the Commission's review and
consideration.
6. 2/20/91 - SPUC Liaison - Commission moved to appoint Jon
Albinson to serve as a Shakopee Community Development
Commission Liaison to the Shakopee Public Utility Commission.
7 . 3/20/91 - Municipal Facility Sub-Committee - Upon hearing a
presentation from a community group comprised of residents
interested in developing a new outdoor athletic facility at
the Senior High School, the Commission moved to recommend to
City Council that a sub-committee of the CDC be established
with representation from the CDC, Park Advisory Board,
Planning Commission, School District and City Council to
analyze the potential for acquiring the entire parcel occupied
by the moratorium area. (Council approved 4/16/91) .
8. 3/20/91 - Downtown Alleys and Overhead Utility Lines - The
Commission moved to recommend to City Council that the
appropriate City officials be directed to meet with the
Shakopee Public Utility Commission officials to generate cost
estimates, potential cost share arrangements and assessment
alternatives regarding the undergrounding of overhead utility
lines in the Downtown area and approving the alleys and report
their findings back for further review and analysis. (Council
approved 4/2/91) .
•
9. 3/20/91 - Election of Officers - The following persons were
elected as officers for the Community Development Commission -
Jon Albinson, Chairperson - Bill Mars, Vice Chairperson - Mike
Beard, 2nd Vice Chairperson.
10. 4/17/91 - Housing Assistance Program - The Commission moved to
recommend to the Shakopee HRA that a housing assistance
program be developed with an initial funding allocation in the
amount of $30, 000. 00 to be applied to the program and that the
housing assistance program guidelines be adopted. (Shakopee
HRA denied 5/7/91) .
11. 4/17/91 - Downtown Revitalization Plan Update - The Commission
moved to recommend to City Council that the City of Shakopee
obtain proposals for updating the downtown revitalization plan
following MnDOT' s acquisition of the parking lots located
behind City Hall. (Council denied 5/7/91) .
12 . 4/17/91 - City Map/Brochure - The Commission moved to request
staff to proceed in completing the City map/brochure.
13 . 7/17/91 - Proposed Downtown Rehab Grant Program Amendments -
The Commission moved to maintain the status quo in regard to
the downtown rehab grant program guidelines.
14 . 9/18/91 - 5th Avenue and Market Street Project Area - The
Commission moved to recommend to the Shakopee Planning
Commission that the appropriate City officials be directed to
initiate the re-zoning of the property within the study area
to R-3 , medium density residential and a small portion of R-4,
multi-family residential (Shakopee HRA concurred, Shakopee
Planning Commission tabled 2/6/92 , City Council withdrew
request 2/18/92) .
15 . 9/18/92 - Downtown Parking - The Commission moved to recommend
to City Council that they directed the appropriate City
officials to take the necessary steps to develop the parking
lot behind the library and negotiate a lease agreement with
Marquette Bank for parking adjacent to their Auto Bank
Facility. (Council directed staff to initiate a feasibility
study on developing the parking lot behind the Library on
10/1/91) .
16 . 10/16/91 - Chairperson Resignation - Chairperson Albinson
resigned as Chairperson for personal reasons. Vice
Chairperson Mars assumed the responsibilities as Chairperson
for the remained of Commissioner Albinson' s term.
17 . 12/18/91 - Rehab Grant Program Amendments - The Commission
moved to recommend to the Shakopee HRA that the rehab grant
program guidelines be amended to exclude customary maintenance
items and further recommend the reduction of rehab grant
policy #7 which clarifies what constitutes customary
maintenance in regard to building repairs. (Shakopee HRA
concurred 3/3/92) .
• r
18. 12/18/91 - Rehab Grant Program Continuation - The Commission
moved to recommend to the Shakopee HRA that the rehab grant
program be continued until all grant proceeds are expended
with $44, 000. 00 to be allocated from the HRA fund balance.
(Council approved on 1/7/92 allocating $25, 000, 00 to the
program for 1992) .
19. 12/18/91 - Downtown Committee Merger With Community
Development Commission - The Commission moved to recommend to
City Council that the Downtown Committee be merged with the
Community Development Commission at this time and also that
the City Ordinance be amended expanding the Community
Development Commission to nine (9) members. (Council approved
2/4/92 but selected to maintain the status quo in regard to
the CDC membership size) .
TAMI/ADMIN/CDCANNUAL
BAS/tiv
PROCEEDINGS OF THE BOARD OF ADJUSTMENT AND APPEALS
REGULAR SESSION SHAKOPEE, MN FEBRUARY 6, 1992
MEMBERS PRESENT: Joos, Christensen, Kelly, Zak, Kahleck, Mars
MEMBERS ABSENT: Spurrier
STAFF PRESENT: Lindberg Ekola, City Planner
Terrie Sandbeck, Assistant Planner
Karen Marty, City Attorney
Carol Schultz, Recording Secretary
I. ROLL CALL
Chairman Joos called the Board of Adjustment and Appeals to
order at 7 : 30 p.m. Roll call was taken as noted above.
II. APPROVAL OF AGENDA
The agenda was approved as presented.
III. APPROVAL OF JANUARY 9 , 1992, MEETING MINUTES
The meeting minutes were approved as presented.
IV. RECOGNITION OF INTERESTED CITIZENS
Chairman Joos recognized anyone in the audience who wished to
address anything not on the agenda. There was no response.
V. ADJOURNMENT
The meeting of the Board of Adjustment and Appeals adjourned
at 7 : 33 p.m.
X13.
OFFICIAL PROCEEDINGS OF THE PLANNING COMMISSION
REGULAR SESSION SHAKOPEE, MN FEBRUARY 6, 1992
MEMBERS PRESENT: Christensen, Zak, Mars, Kelly, Kahleck, Joos
ARRIVING LATE: Spurrier
STAFF PRESENT: Lindberg Ekola, City Planner
Terrie Sandbeck, Assistant Planner
Dave Hutton, City Engineer
Karen Marty, City Attorney
Carol Schultz, Recording Secretary
I. ROLL CALL
Chairman Kahleck called the meeting of the Shakopee Planning
Commission to order at 7 : 33 p.m. Roll call was taken as noted
above.
II. APPROVAL OF AGENDA
The agenda was approved as amended by the renumbering of the
Public Hearings.
III. APPROVAL OF THE MINUTES
The meeting minutes of January 9, 1992, were approved as
presented.
IV. RECOGNITION OF INTERESTED CITIZENS
Chairman Kahleck asked if there was anyone from the audience
who wished to speak on anything not on the agenda. There
was no response.
V. PUBLIC HEARING: B&D DEVELOPMENT - PRELIMINARY PLAT APPROVAL
The Asst. Planner gave the report stating that the proposed
subdivision is located south of Vierling Drive and east of
Marschall Road (C.R. 17) , and is zoned R-2 , Urban Residential.
The proposed plat covers 26. 6 acres and consists of 36 single
family lots and two outlots. Two sixty foot gas line
easements currently cross the proposed subdivision. The
applicant is planning to move the southerly gas line, which
would affect the lot size of some of the lots in the
development. There are four corner lots which would need a
variance to be buildable. The northerly gas line is not being
relocated.
Comm. Joos expressed concern on locating gas lines within a
residential development.
Minutes of the Page - 2
Shakopee Planning Commission February 6, 1992
Comm. Kelly thought it would be worth it to have the gas line
issue checked into further by Minnegasco before this issue is
voted on.
Dale Dahlke, B&D Development, 1279 Limestone Drive, stated he
is proposing to move the gas line parallel to the existing one
when the gas line is relocated for the Southerly Bypass,
locating them approximately 10 feet apart. There are gas
lines currently in residential areas throughout the city. He
stated this would make it easily accessible for service. He
also stated he is proposing to install berms, keeping the
buffer more natural, as opposed to wood and concrete walls.
Comm. Joos stated a concern on having the gas line located so
close to the residential areas.
Comm. Mars asked if there would be any un-owned or un-
maintained land between the bypass and the rear lot lines.
The applicant stated that when the bypass right-of-way lines
are finalized, the lots would be extended to meet the right-
of-way lines.
Chairman Kahieck asked if there was anyone from the audience
who wished to address this issue. There was no response.
Motion: Joos/Zak moved to continue this public hearing until
the next regular meeting. Discussion on continuing the public
hearing took place.
Comm. Lynch said she is not convinced that this issue need be
tabled. She felt they had sufficient information to make a
motion.
Mars/Zak moved to approve the preliminary plat for Dalles 1st
Addition, subject to the following conditions:
1. Submit a revised preliminary plat reflecting the new
proposed lot lines and reduction of the number of lots,
and showing the proposed relocation of the southerly gas
line and its easement along the east edge of Outlot A,
and its location and its easement adjacent to the
existing gas line to the north along Vierling Drive.
2 . The diagonal gas line easement must be relocated to the
eastern edge of Outlot A, and adjacent of the existing
gas line located south of Vierling Drive. The gas line
easement closest to the north boundary must be relocated
along the entire north and east property lines if Outlot
A were to be developed with the currently proposed
design. Agreements by the developer with Minnegasco to
Minutes of the Page - 3
Shakopee Planning Commission February 6, 1992
relocate these easements must be received by the City
prior to preliminary approval by the City Council.
3 . No building permits shall be issued for Lots 10, 11, and
12 in Block 1, and Lot 3 in Block 2 until such time that
the gas line that crosses these lots in the revised
preliminary plat is relocated.
4 . Approval of the title opinion by the City Attorney.
5. Execution of a Developer' s Agreement for construction of
required improvements:
a. Street lighting to be installed in accordance with
the requirements of the SPUC Manager.
b. Water system to be installed in accordance with the
requirements of the SPUC Manager.
c. Sanitary sewer and storm sewer to be installed in
accordance with the requirements of the design
criteria and standard specifications of the City of
Shakopee.
d. Local streets and street signs within the plat
shall be constructed in accordance with the
requirements of the design criteria and standard
specifications of the City of Shakopee.
e. Street signs will be constructed and installed by
the City of Shakopee at a cost to the developer of
$250. 00 each per sign pole.
f. Existing easements shall be reapportioned according
to City policy.
g. Cash payment in lieu of park dedication shall be
required.
6 . Prior to approval of the final plat, final construction
plans for all public improvements must be submitted and
approved by the City Engineer.
7 . The developer will be responsible for grading of the plat
as shown in the preliminary drainage plan.
8 . No direct access from individual lots to Vierling Drive
will be allowed.
9. The final plat must show all drainage and utility
easements around lot lines.
Minutes of the Page - 4
Shakopee Planning Commission February 6, 1992
10. Approval of the preliminary plat is contingent upon the
applicant receiving a Certificate of Exemption (Wetlands
Conservation Act of 1991) or receiving approval by the
City with appropriate minimization/replacement measures.
11. The developer shall install a berm along the south edge
of the lots abutting the bypass as required by the
ordinance, based upon the information regarding noise
impacts from MN DOT.
12 . The City must receive approval from the Minnesota
Department of Transportation on the location of the
proposed subdivision's south boundary prior to
preliminary approval.
Motion carried with Joos opposed.
6. PUBLIC HEARING: DALE DAHLKE AND BECKRICH DEVELOPMENT
The City Planner stated that the Planning Commission continued
the public hearing for preliminary approval of a residential
Planning Unit Development located at the northeast corner of
County Road 78 and County Road 79, approximately 1 mile south
of the Southerly bypass. The site is zoned Rural Residential
and located in the rural service area. It covers 86. 76 acres
and there are 35 lots proposed varying in size from 1 acre to
4 acres.
Comm. Joos had a concern with the naming of "Park Road" . He
felt it should be renamed because of the existing streets in
the City, "Park Circle" and "Park Drive" .
Comm. Spurrier arrived at 8 : 25 p.m.
Comm. Spurrier asked the density per acre. Staff stated that
the proposal is just under 0.4 dwelling units per acre.
Dale Dahlke, 1279 Limestone Drive, Beckrich Development,
stated that it makes no difference if they dedicate public
park land or if they pay cash in lieu of it. He thought there
were some possibilities with a park site, but if the Planning
Commission would prefer they not dedicate a park, that would
be all right too. It is proposed that one well will service
the development. He would like to have it set up in such a
way that it could be stubbed into the City sewer and water
system at a later date. The total park and open space area
was approximately 30 acres.
Comm. Spurrier stated that there was no plan for a park in
this part of the community. He feels that the proposed park
Minutes of the Page - 5
Shakopee Planning Commission February 6, 1992
land was not acceptable as public park land because of its
inaccessibility to the public.
Chairman Kahleck closed the public hearing at 9: 10 p.m.
Motion: Zak/Christensen moved to recommend to the City
Council the approval of the preliminary planned unit
development for Beckrich Park Estates, subject to the
conditions as follows:
1. A variance to the lot size requirement of 2 . 5 acres in
the Rural Residential Zoning District is approved by the
Shakopee City Council.
2 . Submission of a sewer plan which contains an analysis of
soils and design standards for each residential site and
ensures compliance with the City code for private sewage
treatment systems.
3 . Approval of the preliminary PUD is contingent upon the
applicant receiving a Certificate of Exemption (Wetlands
Conservation Act of 1991) or receiving approval by the
City with appropriate minimization/replacement measures.
4 . A plan for the developer to meet the park dedication
requirement, utilizing cash payment in lieu of land
dedication, must be developed prior to the approval of
the final plat.
5. A street lighting plan must be included on the final PUD.
6 . Prior to approval of the final PUD, final construction
plans for all public improvements must be submitted and
approved by the City Engineer.
7 . Execution of a developer's agreement for the construction
of the required improvements:
A. Water system to be installed in accordance with the
requirements of the City Engineer.
B. Street lighting shall be installed in accordance
with the requirements of the SPUC Manager.
C. Storm sewer system shall be installed in accordance
with the Design Criteria and Standard
Specifications of the City of Shakopee.
D. Local streets and street signs within the plat will
be constructed in accordance with the requirements
of the Design Criteria and Standard Specifications
of the City of Shakopee.
Minutes of the Page - 6
Shakopee Planning Commission February 6, 1992
E. Street signs will be constructed and installed by
the City of Shakopee at a cost to the developer of
$250. 00 each per sign pole.
8. The developer shall be responsible for grading of the
plat as shown in the preliminary drainage plan.
9 . The final PUD must show all drainage and utility
easements around the lot lines.
10. County Road access permits will be required from Scott
County prior to final PUD approval.
11. The streets currently named "Pondview Circle" and "Park
Road" must be changed to names that are less similar to
names of already existing streets within the City.
12 . A fire hydrant plan must be approved by the SPUC Manager
and the Fire Department prior to the approval of the
preliminary plat.
13 . Approval of the title opinion by the City Attorney.
Motion carried unanimously.
7. PUBLIC HEARING: CITY OF SHAKOPEE - PROPOSED REZONING
The City Planner reviewed the proposed rezoning for the 4th
Avenue and abandoned railroad line area.
Comm. Christensen stated that she felt that this should be
looked into further and that "just to get it back on the tax
roles was not a good enough reason" . She said she felt that
the City should look into protecting the "older" part of
Shakopee. She would like to have a committee formed to look
into the "old town" of Shakopee and envision what they would
like to have this area look like.
Comm. Spurrier asked what types of housing would be permitted
within this zoning of R-3 . The City Planner reviewed the R-2 ,
R-3 , and R-4 permitted and conditional uses as well as the
district requirements.
Comm. Joos said he thought this area is undevelopable as it
now stands and felt that it is time the City made some
changes.
Comm. Zak said that this area has been studied by the City
since 1985 and felt that it is time to move on and get this
back on the tax roles.
Comm. Joos said he felt that if this area is left alone, then
nothing would ever be done with it. He said something needs
Minutes of the Page - 7
Shakopee Planning Commission February 6, 1992
to be done.
Comm. Kelly said he felt something needed to be done in the
way of economics, but that the single family homes in the area
should be protected somehow. He suggested going from R-2 to R-
3 along the undeveloped part of the railroad.
Comm. Spurrier stated that too many developers and too many
engineers do not look for options before they write off every
alternative. He said he has a concern for the character of
the neighborhoods.
Motion: Spurrier/Christensen moved that the Chairman appoint
an ad hoc committee to review a proposal for preserving the
"old Town" part of Shakopee and return to the Planning
Commission with recommendations. Comm. Mars recommended that
a realtor, a developer, and a City Staff member be included in
this Committee. Kahleck suggested that the Planning
Commission review their findings at the next regular meeting
and decide a time limit for the report by the Committee at
that time. Comm. Spurrier requested that the City Council
authorize the use of staff time for the ad hoc committee.
Motion was approved.
Spurrier/Christensen moved to table the decision to rezone
this area until the first meeting in April after the Committee
has had an opportunity to review the area. Motion was
approved.
8 . 1991 BOARD OF ADJUSTMENT AND APPEALS AND PLANNING COMMISSION
ANNUAL REPORT:
Joos/Zak moved to recommend to City Council approval of the
Board of Adjustments and Appeals Commission and Shakopee
Planning Commission 1991 Annual reports. Motion carried
unanimously.
9a. PEDESTRIAN/BIKE STUDY:
City Planner reviewed the pedestrian/bike study existing
requirements. This was an informational item only. A plan
will come back within the next 2-3 months for review.
9b. 1992 PLANNING COMMISSION WORK PROGRAM:
Staff is requesting that the Planning Commission members
review the 1992 Work Program and prioritize each of the
projects and return them to staff. An updated work program
will be presented at the March Planning Commission meeting.
10. ADJOURNMENT
The meeting of the Planning Commission was adjourned at 11: 10
p.m.
#4
MINUTES OF THE
SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE
Regular Session
February 19 , 1992
Chairman Drees called the meeting to order at 7 : 00 p.m. with
Commissioners Case, Ward, Mars, Drees, Kelly and Otto present.
Commission Reinke was absent. Barry A. Stock, Assistant City
Administrator and Terrie Sandbeck, Assistant City Planner were also
present.
Mars/Kelly moved to approve the minutes of the January 15, 1992
meeting as amended. Commissioner Ward noted a change on Page 2 of
the minutes. Mr. Blatzheim should to be changed to Ms. Blatzheim.
Motion carried unanimously.
Mr. Stock stated that over the past two months the Committee has
discussed the possibility of establishing a Dial-A-Ride Minimum
Ridership Age Policy and at the last meeting the Committee
requested staff to draft a policy for their review and
consideration. Policy No. 23 is the proposed Dial-A-Ride Minimum
Ridership Age policy, which states "The City of Shakopee shall not
allow for the transport of children under age 5 who are
unaccompanied by an adult unless the destination point of said ride
is an approved certified designated shelter or the origination
point of said trip. To be qualified as an approved certified
designated shelter, said shelter must file a copy of their state
and/or county operating license with the City of Shakopee. " After
discussion on this proposed policy, the consensus was to add the
following to this policy, "No child under age 3 shall be
transported unless accompanied by an adult" . Mr. Stock stated that
staff is recommending approval of the policy as amended. Ward/Mars
moved to recommend to the City Council adopting of the Dial-A-Ride
Minimum Ridership Age Policy as proposed by staff with the
amendment. Motion carried unanimously.
Mr. Stock stated that for the past five years the City of Shakopee
has sponsored a spring cleanup program. In both 1990 and 1991,
funds for operating the program have been received from Scott
County. Staff requested the Energy and Transportation Committee to
discuss what type of recyclable material collection program they
wished to develop in 1992 . In 1991 the City of Shakopee received
$15, 850 from Scott County to offset costs associated with the
following waste abatement activities pursued by the City in 1991.
Recycling Cleanup Program $7 , 350. 00
Fall Yard Waste Collection $4 , 500. 00
Recycling Containers $4 , 000 . 00
Minutes of the Page - 2
Energy and Transportation Committee February 19, 1992
Mr. Stock stated that attached to the staff memo was correspondence
from Mr. Al Frechette, Environmental Health Manager for Scott
County. Mr. Frechette' s correspondence indicated that only
$5, 073 . 00 would be available for recyclable material collection
days for 1992 . Mr. Stock also stated that, in order to put
together a program within the amount of dollars available, staff
was recommending that the Commission go with a program that simply
accepts recyclable materials. These materials would include such
items as tires, appliances, yard waste, brush and car batteries.
Under this program, he was also proposing that they limit the
number of tires accepted to four per vehicle. He also suggested
that they impose a flat gate fee of $5. 00 per vehicle. Mr. Stock
stated that there were three options available to the
Commissioners. They could either decrease the volume, jack up the
gate fees or amend their program. He also stated that junk was the
biggest portion of the disposal costs. He suggested that the
Commission consider going to purely a recyclable program and that
even then it would make the budget tight. He suggested that the
Commission go with either a recyclable program in the spring or a
recyclable program in the fall, but that there weren't enough funds
to do both.
After discussion on the need to accept junk during the cleanup day,
Mr. Stock stated that we could accept junk at a price, but we would
need to figure out how much of a gate fee we would need per load to
cover costs. The Commission discussed the prices to set and
determined that a $25. 00 charge for a carload of junk and a $45. 00
charge for a pickup could be imposed to cover the program costs in
addition to the County grant. There would also be a $10. 00 fee for
a mattress or box spring and a $5. 00 gate fee for purely
recyclables. Mr. Stock suggested a limit of four tires per vehicle
and a limit of two appliances but that there would be no limit on
the number of batteries. Mars/Ward moved to recommend to the City
Council that the appropriate City officials be authorized to apply
for funds from Scott County for a spring recyclable material
collection day. Motion carried unanimously. This date was set for
Saturday, May 2 , 1992 .
Mr. Stock stated that since the inception of the Vanpool program in
1984, the City of Shakopee has been under contract with Vanpool
Services Inc. for the provision of services related to the Vanpool
program. Over the past seven years, the City has solicited
proposals for this service on three separate occasions. Each time
the City ultimately awarded the contract to Vanpool Services Inc.
The current contract with Vanpool Services, Inc. expires April 16,
1992 . The deadline for the Request For Proposals for Vanpool
services was February 13 , 1992 . However, the City only received
one proposal in responses to the solicitation. Basically, Vanpool
Services, Inc. submitted their normal and customary service
proposal that the City has been operating under for the last seven
years. Staff has been pleased with the level of service provided
Minutes of the Page - 3
Energy and Transportation Committee February 19, 1992
by VPSI over this period of time. Mr. Stock stated that VPSI is a
subsidiary of Chrysler Corp. which is self-insured and that this is
one of the reasons that their costs are held down. Mr. Stock
stated that staff is recommending that they continue with Vanpool
Services, Inc.
Otto/Ward moved to recommend to the City Council that the
appropriate City officials be authorized to enter into an agreement
with Vanpool Services, Inc. for the provision of Vanpool services
in Shakopee. Motion carried unanimously.
Case/Mars moved to adjourn the meeting at 8 : 15 p.m. Motion carried
unanimously.
MUNICIPAL FACILITIES SUB-COMMITTEE
FEBRUARY 26, 1992 CITY COUNCIL CHAMBERS SHAKOPEE, MINNESOTA
The meeting was called to order at 7 : 05 p.m. with the following
members present: Paulette Rislund, Jim Murphy, Jim Stillman, Jane
DuBois, Dave Kaufenberg, Ione Theis, Anne Siefert. Barry Stock,
Assistant City Administrator and Jim Fehring were also present.
Dick Mertz and Steve Johnson were absent.
Ms. Siefert stated that she would like the minutes of the January
22 , 1992 meeting amended to reflect that she was present at the
meeting. Ms. Rislund stated that she would like to have the
minutes amended to reflect the discussion that took place on the
possible cost share arrangement with Community Organizations and
City Council for funding a survey. Ms. Rislund stated that a brief
sentence to that affect should be included on page 5 of the January
21, 1992 minutes.
Rislund/Siefert moved to approved the minutes of the January 22 ,
1992 meeting as amended. Motion carried unanimously.
Mr. Stock stated that over the past three months the Committee has
discussed several different survey techniques and methodologies.
One key point that has continually come to the surface in our
discussion of the various survey alternatives was credibility. A
second key point that has been continually addressed throughout the
process was the area of cost.
In regard to survey methods and techniques, the consensus at the
last meeting was that an outside firm specializing in the area of
survey design and implementation would yield the most positive
results in terms of credibility. On the negative side, the
consultant approach is obviously more costly. In that vein, the
Committee requested staff to informally contact several Community
Organizations to determine if they would be willing to financially
support a survey of this type.
Mr. Stock stated that since our last meeting he has contacted two
individuals from two of the larger service organizations in the
community to get a feeling on what type of interest there might be
in participating financially in a community survey of this type.
Based upon the information that I shared with the two individuals
regarding the proposed project, both felt that it would be
difficult to sell the idea of contributing dollars to a survey that
will primarily benefit the City. I also sensed a strong perception
from these two individuals and other residents from various
organizations that many people in the Community believe that the
Community Organizations have contributed significant dollars
especially in the area of park development. The common response
that I hear from numerous individuals in the community is that it
is time for the City to invest some of their own money other than
simply park dedication fees and contributions.
In terms of the credibility issue, Mr. Stock stated that he sensed
a consensus at the last meeting that it would be a waste of
everyone's time and money to pursue a project that is not going to
have a high degree of credibility. With these thoughts in mind,
Mr. Stock stated that he drafted a preliminary work plan for the
Sub-Committee 's review and comment. Mr. Stock stated that the
proposed work plan basically suggests the utilization of a
professional survey research firm to develop and administer a
telephone survey of Shakopee residents, the purpose of which would
be to determine community facility needs and respondents
willingness to pay. The plan goes on to suggest the appointment of
a research survey sub-committee comprised of between 20-30 persons
to work with the consultant in developing a survey questionnaire.
Finally, upon completion of the survey, it is suggested that a town
meeting be held to present the survey results and solicit
additional input from Shakopee residents.
Ms. DuBois questioned the approximate costs of such a survey. Mr.
Stock stated that the recent school district survey was
approximately $5, 000. 00. He noted that if we pursue a focused
survey on facility needs that it should be able to be completed
within a similar price range. Mr. Stock noted that at the last
Community Development Commission meeting, the Commission discussed
the possibility of piggybacking on the Facility Needs Sub-
Committee's recommendation and recommended Council consideration of
a more comprehensive community wide survey to gather input from
Shakopee residents on other community wide issues. Obviously, a
more comprehensive survey would cost more than $5, 000. 00. The cost
of a survey is generally directly related to the number of
questions asked. Mr. Murphy stated that their survey provided the
school board with a tremendous amount of input on a number of
issues. He stated that if the City is being faced with serious
cuts that it might be beneficial to survey Shakopee residents to
determine where they feel cuts should be made. Mr. Murphy went on
to state that if the City spends $10, 000. 00 for a survey that it
might be the best $10, 000. 00 they spend in 1992 especially if the
results provide them with guidance in determining where cuts should
be made. Ms. DuBois concurred with Mr. Murphy's statements. She
went on to state she could not remember the City ever conducting a
comprehensive survey of the type being discussed. Ms. DuBois
stated that she did not think that $10, 000. 00 was a lot of money
when in fact such a survey might provide direction for the City of
Shakopee' s growth for the next 20 years.
Ms. Rislund stated that she agreed with the comments made by Mr.
Murphy and Ms. DuBois. She went on to state that she did not think
it think it was beyond the realm of this Committee' s original
objective to recommend a more comprehensive survey.
Mr. Stillman stated that he would prefer that the work plan address
a professional survey that focused on municipal facility needs.
However, he would also suggest that a statement or comment be added
in the presentation or as an additional item to be included on the
work plan that the Committee believes that a comprehensive survey
should also be pursued.
Ms. DuBois stated that with the number of highway projects
currently under way and the significant growth that Shakopee will
likely incur in the next five years that she felt it was critical
for the City to begin to prepare from both a facility standpoint
and a long range planning standpoint for what is going to happen.
She also stated that Shakopee residents are interested in providing
input but don't know the correct avenue to pursue in providing
input or feel that the City doesn't care. People want to be asked.
Mr. Murphy stated that when the school district conducted their
survey, many residents thanked them for asking for their input. He
concurred that people want to be asked for their input.
Ms. Rislund stated that she felt the City might be opening itself
up for criticism if they pursue a survey that is just focused on
one issue such as facilities. She stated that their is also a
segment of the community that supports additional facility planning
but that there is another segment that does not. If a broad survey
is conducted, Mr. Rislund stated that it would eliminate potential
bias right from the start.
Mr. Kaufenberg and Ms. Theis concurred that a comprehensive survey
should be pursued. Mr. Stock noted that in conjunction with the
comprehensive plan, a survey was undertaken by the consultant. He
stated that he thought the survey focused more on planning issues
than overall community issues such as park development, facilities
and/or spending. Ms. DuBois stated that she was on the
comprehensive plan committee. She stated she thought the survey
was very focused. Ms. Rislund also stated that she was on the
committee and she remembered that the survey was conducted in 1988
and was a very small sample size. Ms. rislund also noted that the
survey did not go deep enough into identifying the real issues and
problems in the community and also community desires. Discussion
ensued on funding a survey. Mr. Stock noted that at the present
time there is only $1, 500. 00 in the planning budget and $1, 750. 00
in the recreation budget for professional services. He noted that
these funds could be used to apply to the cost of a consultant but
it would essentially drain these division of any further
professional services needed during the upcoming year. Mr. Stock
noted that also when staff prepares the 1992 budget that they
generally have a specific item in mind when they budget money
within the professional services account. Mr. Stock stated that
the only other possible source of funds that he thought Council
would consider would be the contingency fund.
Discussion ensued on the proposed action planned. Mr. Murphy
suggested that an item be added to the action plan that would state
that Council would have final approval of the survey prior to its
implementation. Mr. Murphy noted that the Shakopee school board
did in fact review the survey before it was implemented. This
allowed for a buy in on the part of all of the school board
members. It was the consensus of the Committee that this item
should be added to the work plan.
Mr. Kaufenberg questioned whether or not community organizations
would be allowed to provide input in developing the survey. Mr.
Stock responded in the affirmative. He noted that the proposed
survey research sub-committee comprised of between 20-30 persons
would include representatives from the various community
organizations. Mr. Kaufenberg suggested that perhaps in
parentheses within that element of the work plan a statement could
be added to more clearly state that representation on the proposed
survey research sub-committee would include representatives from
various community organizations, residents, various committee
members, etc. It was the consensus of the Committee to add this
language in the action plan.
DuBois/Kaufenberg moved to approve the Municipal Facility Needs
Assessments Sub-Committee Action Plan as amended with a statement
to be added that would encourage City Council to take an extra step
and go with a comprehensive community wide survey. Motion carried
unanimously.
Murphy/DuBois moved to recommend to the Shakopee Parks Advisory
Board that the Facility Needs Assessment Sub-Committee Proposed
Action Plan be approved and forwarded to City Council for approval.
Motion carried unanimously.
Discussion ensued on financing the survey. Ms. Rislund stated that
at our last meeting Mr. Dick Mertz suggested that the American
Legion might be a possible source of funds for the survey. Ms.
Rislund stated that she thought Mr. Mertz suggested a Mr. Hamilton
to contact. Mr. Stock stated that he did not have the opportunity
to contact Mr. Hamilton but would do so prior to forwarding the
Sub-Committee ' s action plan to the Park Advisory Board.
Mr. Stillman stated that he felt that the Committee should include
a recommendation to utilize a funding source. Discussion ensued.
Rislund/Kaufenberg moved to recommend to the Park Advisory Board
that the contingency fund be utilized to fund a community survey.
Motion carried unanimously.
It was noted that the option be kept for organizational funding if
it is indeed available to help offset overall survey costs.
Mr. Stock stated that the Sub-Committee ' s work plan would be
submitted to the Park Advisory Board on their March 23 , 1992
meeting. Assuming Park Advisory Board approval of the work plan it
will be forwarded to City Council for their review and comment at
their April 7 , 1992 meeting.
Mr. Stock stated that he would send the Sub-Committee members
copies of the agendas for these two meetings and encouraged their
presence at both.
The meeting adjourned at 8 : 30 p.m.
#-a6
CITY OF SHAKOPEE
INCORPORATED 1870 114.
AiikKOF
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379.1376 (612)445.3650 {`;
e
March 4, 1992
Dear
Shakopee is blessed with a number of high quality service
organizations who have made significant contributions to our
community. Indeed, it would be difficult, if not impossible, to
find a Shakopee resident who has not directly benefitted from the
efforts of a local service organization.
Given the large role service organizations have played in shaping
this community, I felt some benefit may be attained by increasing
the level of communication between your organization and the
Shakopee City Council . If each of us know what the goals and
directions of the other are, perhaps a coordinated effort can be
achieved resulting in greater benefit and higher efficiency.
To that end, I have recommended that a Council liaison to service
organizations be established on a one year trial basis with
Councilor Mike Beard serving in that capacity. The City Council
fully supported my recommendation.
Mr. Beard will be contacting you in the near future to further
discuss the relationship. I 'm confident you will find Mike to be
professional, congenial, open and helpful . The goal is not to
interfere with the great job you are doing but to assist, if
possible, in making it even better.
Throughout this year, please share with Mike or me, any ideas you
may have which would help in enhancing our common desire of
community betterment.
Thank you for your help.
Sincerely,
Gary L. Laurent
Mayor City of Shakopee
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
4- 027
GAMBLING CONTROL BOARD
Rosewood Plaza South - 3rd Floor
1711 West County Road B
Roseville, MN 55113
(612) 639-4000
02/26/92
Jerry Ubel
Hockey Shakopee Shak-o-valley Amateur Assoc
2083 E Bridge Crossing
Shakopee, MN 55379
FILE: 01969-002
PREMISES: Canterbury Inn Players Lg
RE: PREMISES PERMIT DISCONTINUED EFFECTIVE 12/31/91
This letter is to confirm that we have received one of the following
from your organization:
1. A notice that you wish to discontinue gambling activity at the
premises.
2 . A notice that your organization has discontinued ALL gambling
activity.
The premises permit for the gambling premises listed above has
therefore been discontinued. A copy of this letter is being sent
to the local unit of government where the gambling premises is
located.
Gambling Control Board
Licensing Section
cc: City of Shakopee
ORGLETT.PRG
Copy
G\
#0g
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT - FEBRUARY 1992 -
February 1992 February 1991
No. No. Valuation No. No. Valuation
Month Y.T.D. Y.T. D. Month Y.T. D. Y.T. D.
Single Family-Sewered 4 12 944,874 7 15 949, 700
Single Family-Septic - 1 75, 400 - - -
Multiple Dwellings 3 4 405, 107 2 3 279, 600
(# Units) (YTD Units) (6) (8) - (4) (6) -
Dwelling Additions - 1 12 , 000 1 1 14 , 400
Other 1 1 1, 500 - 2 15 , 880
New Comm. Bldgs 1 1 85, 000 - - -
Comm. Bldg. Addns. - - - - - -
New Industrial-Sewered - - - - - -
Ind. Sewered Addns. - - - - - -
New Industrial-Septic - - - - - -
Ind. Septic Addns. - - - - - -
Accessory/Garages - - - 1 1 6, 900
Signs & Fences 3 5 _ 7, 300 4 4 29, 320
Fireplaces/Wood Stoves - - - - -
Grading/Foundation - - - 1 1 200, 000
Moving - - - - - -
Razing - 1 12 , 380 1 i. 1, 500
Remodeling (Res. ) 1 6 16, 760 6 7 59, 900
Remodeling (Inst. ) - - - - - -
Remodeling (Comm/Ind. ) 1 8 1, 005, 000 2 5 1, 015, 350
TOTAL TAXABLE 14 40 2 , 565, 321 25 40 2 , 572 , 550
TOTAL INSTITUTIONAL - - - - - -
GRAND TOTAL 14 40 2 , 565, 321 25 40 2 , 572 , 550
No. YTD. No. YTD.
Variances - - 1 2
Conditional Use - 1 1 1
Rezoning - - - 1
Electric 34 65 24 39
Plumbing & Heating 22 67 35 58
Total dwelling units in City after completion of all construction ,ermitted
to date 4 , 633
Jeanette Shaner
Building Department Secretary
•
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN FEBRUARY, 1992
9333 Valleyfair One Valleyfair Dr. Comm. 85, 000
9334 Dalles Properties C.R. 17 & Vierling Dr. Temp. Sign 100
9335 Suburban Sewer Service 7802 E. Highway 101 Tank 1, 500
9336 Ries Builders 800 W. 1st Avenue Remodel 16, 000
9337 Minn. Valley Fence 820 W. 4th Avenue Fence 800
9338 Novak Fleck 811 Larkspur Court House 68, 000
L 8 B 2 , Meadows 6th
9339 Superamerica 1155 E. 1st Avenue Temp. Sign 100
9340 Darryl Hoffman 1054 Swift Street Remodel 5, 000
9341 Logeais Homes 1084 E. 11th Avenue House 90, 337
L 1 B 2 , Meadows 5th
9342 Logeais Homes 964 E. 11th Avenue House 90, 337
L 6 B 2, Meadows 5th
9343 Michael-Benjamin Homes 1205 Sunflower Circle House 139, 000
L 11 B 1, Prairie Estates
9344 C. I. Realty 1486-90 Roundhouse Cir. Twinhome 103 , 369
L 6 B 2 , Eagle Creek Junction 3rd
9345 C. I. Realty 1478-82 Roundhouse Cir. Twinhome 103 , 369
L 5 B 5, Eagle Creek Junction 3rd
9346 C. I. Realty 1487-91 Roundhouse Cir. Twinhome 103 , 369
L 1 B 1, Eagle Creek Junction 3rd
•
Total: $806,281
/
or/ / .' ...0.*)
f
�. ). -'
z
, .►� 1
:r
- o -.-
.t:,.
„a
-
r- 1991
, ... ,
i
,r, .,ANNUAL REPOR
,.
...4.
,,„,,,,,...
co=•�
- .•.4e
It,
_ PUBLIC WORKS
_ DEPARTMENT
,..__ ____I
tip. 3 .1 -
. .,:t..._,, _
_ -,.,.,.... ,
-.4 '!, 17i 131=1
Cli
�' f
.t.i .' . , .� � a r
• � (Mc _
O �r.+;P�?► ' 1O •+' ' L fi -
1991 ANNUAL REPORT
OF THE
PUBLIC WORKS DEPARTMENT
INTRODUCTION
The Public Works Department is responsible for the maintenance
and improvements of all Public property, City equipment and
infrastructure within the City of Shakopee, excluding building
maintenance. By public property, it is meant to include all
public street rights-of-ways and parklands. Infrastructure is
further defined to mean streets, sidewalks, sanitary sewers and
storm sewers. The only infrastructure element not under the
jurisdiction of Public Works is watermain, which is under the
direction of the Shakopee Public Utilities Commission.
The Department employs 17 full time employees. Organizationally,
the Department consists of the Operations Branch and the
Engineering Branch.
The Operations Branch is often referred to as the Public Works
_ Branch and consists of the following Divisions: Street
Maintenance, Park Maintenance, Forestry, Utilities (Sanitary
sewer and storm sewer) and Equipment Services.
Attachment No. 1 illustrates the organizational structure of the
Public Works Department by activity and Attachment No. 2
illustrates the organizational chart by position/employee.
EXECUTIVE SUMMARY
In 1991 , the Public Works Department continued to strive towards
increased efficiencies by minimizing expenses.
In regards to the Operations Division, all procedures and
practices continued to be evaluated and improvements made where
necessary to provide the most economical services to the citizens
of Shakopee. Changes were made and future changes in our
operations will be forthcoming as we continue to review and
evaluate our programs.
During 1991 , there was increased awareness placed on public
relations and reaction to citizen requests. A major effort was
made to respond to each and every complaint that was received, no
matter how trivial . If necessary additional time was taken to
explain the reasons or justifications for certain operations that
may not be fully understood by the public. The Department is
very cognizant of public relations and community support and
welcome all future suggestions or comments.
The Engineering Division continues to administer a substantial
amount of Capital Improvement Projects annually. In 1991 , 2.6
million dollars of public improvement projects were constructed
in Shakopee.
The Engineering Division continues to be over 60% funded due to
income received and billable projects . This figure is down from
1990 levels due to the consolidation of Engineering and Public
Works resulting in the Public Works Director doing more
administrative work and less time charges to billable projects .
Department expenses overall were down 8% from 1990 levels . The
total 1991 Department Budget (all divisions ) was $1 , 180 , 570 while
the total Departmental expenses was $991 , 096 or about 84% of the
budgeted amount . Of the 4 divisions , only 1 was over budget in
1991 ( Engineering at 103%) mainly due to the Public Works
Director actual allocation of time being different that what was
estimated. ( See attached budget summary. )
The Department is continuing to increase the use of computers to
increase our efficiencies and productivity. Autocadd is being
used almost exclusively to do the Engineering designs rather than
drafting. On the Operations side , we are continuing to explore
the use of computerized systems for fuel management , vehicle
maintenance , sign inventories and maintenance records . Future
budgets may include additional computer software or hardware to
further address our needs .
In summary, the continuing goal of the Public Works Department is
to provide the most durable , functional and efficient
infrastructure possible for the least possible cost and to
maintain that infrastructure in the most efficient manner
possible . We always welcome comments and questions from elected
officials , citizens and other City employees to help us obtain
our goal .
Respectf il,y Subm' tt
David E. Hutton, P.E.
Public Works Director
ATTACHMENT NO. 1
0
Z Z a
w O Zg
�' `� ,Y,R
? >� Z �
Z
w en
LL
::-1
r—
Q Y cc w
Cf)
Ca Z
w
o
M alU
Q
o-
m w
0 zv
(I� Ca... C w
U
. e--% LI
= >
Lil —
CI_ CI
(A c>" 8 i'
O ~" " � `�
C
ATTACHMENT NO. 2
0 =
Z — g' g
✓ wZ = 1j = I
lZo iiga � �
CO
•4" ) z o`�I I
Zlfx iw
I l
- wr
Zww g ;
4) i� va. 1 z i
lEvq1 w j 0 .gg
Yo 4
�ooZ ! C
1--. M. 04 41
° Z ,
Ci) CeUW �
r"•• -6J } d
CO F- A
O i 1 a .
= 6
10 w
o j 1 g ; i
•r-4r--
4 I O Z , 1
r-0 Ido
IVH0.
a — wwca ia ) Z
Cl..) Li o Di
t i M O g 4 I l p 1
w cqm , 04
w '"li o
C..) Iv) I I
i________1
�
O 0 0 C
O 0 O N CO cY) 0
c 7/� O N- CO COOCOO
V W T
a O
a rn
0 0 0 0 0
N C N- • N-
T T U)
cot
O CDvi1: cDn /. 0) O
CO U) 69 CO
N C J
0
y W
T O
T CO g
T U) O) CO CA a)
CO r N 00
0) O cO% N- Cf) U) r
✓ I— Cr) N- r CD 0) O
N N EA CI) Cr)
69 EA EA EA Q)
E
O
N
a)
y
a)
M N o Q) a
N- to O cD O) x
N N CO r N 4)
47)
CO O N
Q) O T CO N U) CO N
✓ Nb9 64 NEA EH 0 CU
Eft
a)
O
a)
Cts
to
O
a)
CA
a)
a.
0 F- m
w z
cc w
I- I
c
z a
— w n
a w c
xQ O y
w c� .N CU
O ¢ Q o g o �--
>- .cc > ; ,
0 • 0 p
2 mc a) N a c`a
Y
C) CSS L a.
a)
V) a w Cl) C. U) Q
OPERATIONS DIVISION
(PUBLIC WORKS)
Street Maintenance Division
Employees
In 1991 , the Street Maintenance Division consisted of 9 full time
employees , 1 part time secretary and 1 temporary summer employee.
This represents no increase in staff from 1990 levels . The
employees by position are as follows:
Dave Hutton - Public Works Director
Barb Potthier - Public Works Secretary
Harry Pass - Public Works Foreman
Jerry Dircks - Heavy Equipment Operator
Bill Doege - Heavy Equipment Operator
Joe Honermann - Light Equipment Operator
Todd Brinkhaus- Light Equipment Operator
Dick Cheever - Light Equipment Operator
Dave Pass - Summer Employee
Activities
Street Maintenance Division activities include street and alley
maintenance , snow and ice control , storm sewer repair and
maintenance, sanitary sewer repair and maintenance, downtown
streetscape maintenance , sign maintenance, parking lot
maintenance, traffic striping and painting , shade tree control
and weed control , mowing roadside ditches , gravel road
maintenance and other miscellaneous duties . Street personnel
also lend assistance to the City Mechanic in performing routine
maintenance items of vehicles or equipment and any other
assistance he may need.
Attachment No. 3 summarizes the total number of hours spent on
each activity during 1991 , as well as over the five year period
from 1987-1991 .
During 1991 the Street Department accomplished the following
projects , in addition to the normal activities listed above.
• Revised the Snow and Ice Control Plan.
o Attended the Shakopee Showcase to promote public
awareness.
• Purchased a new paint striper which tremendously improved
our efficiency in painting crosswalks and traffic
striping.
o Assisted the Engineering Division on the 5th Ave/Market
St. project by hauling away all debris and dump related
items uncovered by the street construction.
• Provided input and coordination to the Engineering
Division for the cracksealing project.
• Provided assistance to the annual Dump Day activities .
o Continue to conduct monthly staff meetings to review all
activities for improving our efficiences and service to
the community.
Weed/Tree Control
The Street Division is also responsible for weed control and
control of the Dutch Elm Disease (D.E.D. ) program.
Weed Control consists of checking vacant lots, public property
and boulevards for long grass and noxious weeds , either by
responding to complaints or by inspection. The Weed Inspector
notifies the property owner and issues a notice for compliance .
If the property owner does comply, the City' s mowing contractor
will perform the work and the property owner is billed directly
for the service. Street Division personnel also mow and spray
all roadside ditches along public right-of-ways or other public
property.
The Shade Tree Program consists of inspecting all private and
public property for diseased trees or woodpiles . The Tree
Inspector issues citations , conducts follow up inspections,
oversees the tree removal contractors , including chipping
operations and coordinates the reforestation program. Street
Division personnel remove and dispose of all diseased trees in
the boulevard areas , as well as aiding private property owners by
providing a curbside pick up program for disposing of disease
trees that are cut down on private property.
In 1991 , the Street Division retained the use of one part time
Weed/Tree Inspector, Claude Kolb. This represented no increase
from 1990 staffing levels .
Attachment No. 4 summarizes the total number of hours spent on
each activity associated with the Weed/Tree Control Programs .
Equipment Service Division
Employees
In 1991 , the Equipment Services Division consisted of one
employee, namely the City Mechanic, Gene Jeurissen. This
represents no increase in staff from 1990 levels .
Activities
The Equipment Services Division is responsible for the repair and
maintenance of all City vehicles and equipment, including heavy
equipment, all street and park vehicles , staff cars and
inspectors truck, squad cars and police equipment, Community
Recreation vehicles and Shakopee Public Utility vehicles. The
operators of the street and park equipment, as well as Shakopee
Public Utilities operators, provide assistance by performing
routine maintenance activities . The City Mechanic is responsible
for maintaining an appropriate parts inventory for all
maintenance activities .
The City Mechanic is also responsible for assisting in the
preparation of specifications for new equipment or vehicle
replacements , preparing surplus vehicles for sale at the auction
and taking the new squad cars and adding all police decals ,
light, sirens and all other electronics necessary to the police
operations .
Attachment No . 5 summarizes the total number of hours spent on
each activity of this Division in 1991 , as well as the five year
period from 1987-1991 .
In addition, the Equipment Services Division continued
researching and gathering information on a computerized vehicle
maintenance system. Time was spent visiting other cities as well
as Scott County in an effort to determine what type of system
would best suit Shakopee. Additional evaluation will be done in
1992 for possible consideration during the budget process .
In addition to normal activies the Equipment Service Division
accomplished the following projects during 1991 :
• Became certified and implemented the state mandated
Vehicle Inspection Safety Program.
o Assisted in the preparation of the specifications and
purchase of the 1991 2 1/2 ton International Dump Truck as
well as performed all maintenance and equipment
installations to prepare this truck for regular use.
• Hired and coordinated the consultant to install the vapor
wells at all underground storage tanks to comply with the
new EPA regulations .
o Coordinated the installation of a new heating system in
the shop area.
Park Maintenance Division
Employees
In 1991 , the Park Maintenance Division consisted of 4 full time
employees and 1 temporary summer employees. The part time Street
Division secreatry also assists the Park Division. This resulted
in no increase in staffing from 1990 levels. The employees by
position are as follows :
Howie Heller - Park Leadman
Wally Lureen - Parkkeeper
Mike Hullander - Parkkeeper
Glenn Heyda - Parkkeeper
Clint Sichmeller - Summer Employee
Activities
The Park Division maintains 12 community parks totaling
approximately 260 acres (Attachment *6 ) . Maintenance activities
include mowing and trimming all park area, maintaining and
repairing all buildings located in City parks, maintaining all
athletic fields by dragging infields, mowing grass, etc. ,
maintaining all playground apparatus, tennis courts, skating
rinks, maintaining the Municipal Pool, water slide, shower
building and pumps/pumphouse, maintaining all fences, parking
lots, sidewalks or trails and trimming, planting or restocking
the City owned nursery at Lion's Park. Park personnel also
provide maintenance to all school athletic fields in conjunction
with City sponsored recreation programs.
Other activities included performing general repair and
maintenance of the City Library and Senior Citizen Hi-Rise
buildings and grounds. Park employees are also a vital part of
the Public Works Department Snow and Ice removal activities and
provide valuable assistance to the Street Division for this
activity.
Attachment No. 7 summarizes the total number of hours spent on
each activity during 1991 , as well as for the five year period
from 1987-1991 .
During 1991 , the Park Division accomplished the following major
activities .
o Designed and constucted the new hockey rink at JEJ Park.
• Designed and installed the new playground apparatus at the
Hauer Tot Lot (corner of Emerald Lane and Diamond Court) .
• Assisted in the design and installation of irrigation
sprinklers in Tahpah Park (project to be finished in
1992) .
_ • Purchased a new slit seeder and utilized it to overseed
two softball fields, the baseball field and the football
field at Tahpah Park.
• Reconstructed the infield at the baseball field in Tahpah
including regrading and planting new sod.
• Replaced the soil in the downtown planters, drilled holes
in the bottom of them and added a gravel base to allow
water to penetrate.
• Designed and landscaped the new library parking lot and
boulevard areas.
Utility Division
The Utility Division consists of storm sewers and sanitary
sewers. All activities associated with these accounts are
performed by Street Division personnel.
Storm Sewers
Activities associated with the storm sewers consists of
maintaining and repairing all storm sewers, manholes, catch
basins, culverts and drainage ditches. Street personnel are
responsible for cleaning catch basins , flushing storm sewers ,
steaming frozen culverts and catch basins and any other general
maintenance associated with the City' s storm sewer system. The
street sweeping program is vital to keeping the storm sewers
clean and maintenance costs to a minimum.
Sanitary Sewers
Activities associated with sanitary sewers consist of maintaining
and repairing all sanitary sewer pipe and manholes , responding to
emergency calls on sewer back-ups , flushing , .jetting or rodding
-- all sanitary sewers annually, televising sanitary sewers in
conjunction with the replacement and upgrading of sewer mains
with the street reconstruction program.
In 1991 a new tractor crawler was purchased for the sewer T.V.
camera enabling us to now televise dead end runs and improving
the efficiency of the televising operations by eliminating the
lengthy set up times .
Attachment No. 8 shows the total number of hours spent on each
activity associated with the storm sewer and sanitary sewer
programs .
Attachment No. 3
STREET
ACTIVITIES - hours 1987 1988 1989 1990 1991
421 General Management-Full time 1497 1633 1533 2409 1902
Part time 584 10 38 15 21
422 Tree/Limb pickup (not DED) 69 98 61 511 138
424 Mowing & Spraying 422 416 347 405 477
426 Equipment maintenance 803 769 1149 849 899
427 Street & Alley Maintenance 1222 1515 1260 1503 1223
Tons gravel hauled 1562 3601 2133 1188 1480
Tons gravel hauled Eagle Crk 199 1642 1272 519 841
Tons gravel hauled sts/alleys 1363 1959 861 669 639
Dust Goat (gallons) 4125 4000 5520 2000 3900
428 Seal Coat 975 4
429 Bituminous street repair 1012 1269 1264 738 910
430 Paint striping 219 489 259 431 529
431 Signs 954 732 556 638 544
432 Snow removal plow/haul 104 1196 1644 715 3392
433 Sanding 325 601 772 529 532
Salt/tons purchased 125 125 160 190 193
Salt/tons mixed @5 : 1 875 897 960 1140 1158
434 Streetscape 266 253 360
Attachment No . 4
WEED CONTROL
ACTIVITIES 1987 1988 1989 1990 1991
424 Cutting & Spraying 422 416 347 405 477
461 Inspection hours 369 242 147 75 108
Admin. hours ( secr. ) 155 167 192 96 47
Weed notices sent 114 99 100 75 92
TREE CONTROL
ACTIVITIES 1987 1988 1989 1990 1991
Private trees removed 27 29 31 40 15
Public Trees Removed 7 3 1 0 3
Boulevard trees removed 28 31 33 24 33
Removal/Curbside PU hrs 558 484 498 393 404
Inspection hours 124 77 69 42 0
General Management 116 166 152 86 57
Replanting hours 50 40 53 42 112
Trees replanted 21 35 26 18 57
Nursery stock replanted 0 0 0 0
Attachment No. 5
SHOP
ACTIVITIES - Hours 1987 1988 1989 1990 1991
441 General Management 70 144 180 357
442 Parts Inventory 17 7 37 32
443 Street Maintenance 947 1100 1090 1258 1154
444 Park Maintenance 630 365 272 316 395
445 Police Maintenance 251 216 327 378 164
446 Administration 50 32 42 38 37
447 Community Services 27 4 24 12 1
448 S .P.U.C. 55 83 74 31 68
ATTACHMENT NO. 6
PARKS
MEMORIAL PARK: 110 acres ( 60 agricultural) . On the Minnesota
River and Millpond area adjacent to Murphy' s Landing. The picnic
area is very popular with tourists, groups and individuals . Two
open air shelters and modern comfort center. Play apparatus , and
Millpond Creek Bridge gives access to graveled hikers trail .
HUBER PARK: 4 . 1 acres on the Minnesota river in downtown
Shakopee . Boat landing, snow sliding and rodeo arena.
STANS PARK: 1 . 3 acres . 4 tennis courts . Playground apparatus .
Shelter building is used as a warming house for the skating rink
and hockey at this site.
HOLMES PARK: 2 acres . Heated shelter building with restroom.
Good picnic area. Ice skating, youth softball field, horseshoe
pit, volleyball and basketball court.
HIAWATHA PARK 1 . 5 acres . Heated shelter building. Ice skating,
play apparatus , youth softball diamond, volleyball and
basketball court .
RIVERVIEW PARK: 2 . 9 acres . Youth baseball diamond ( fenced) .
JEJ (SCENIC HTS ) : 10 acres located east of High School. In
1991 , a hockey rink, skating rink, parking lot and heated warming
house/comfort station were constructed. Future plans include a
basketball court, playground apparatus and bike/walking trails .
TIMBER TRAILS : 1 . 74 acres undeveloped park.
TOT LOT (Hauers ) : Located at Emerald Lane and Diamond Court.
Playground apparatus installed and landscaping done in 1991 .
O'DOWD LAKE PARK: 20 . 2 acres . Lakeshore being acquired for park
area to feature picnicking, fishing, canoeing, etc.
TAHPAH PARK: 40 acres. 9 fenced softball fields, 1
football/soccer field and large baseball field with lights and
grandstand seating. Modern concession stand, large parking lot
and modern playground apparatus area, also archery targets .
LIONS PARK: 45 acres . Outdoor swimming pool and waterslide. 4
tennis courts , heated shelter building for ice skating and
hockey, sliding hill , 2 open shelters for picnic area with modern
restrooms , play apparatus , and horseshoe pits , volleyball and
obstacle course .
ATTACHMENT NO. 7
PARKS
ACTIVITIES 1987 1988 1989 1990 1991
621 General Management 1078 1191 1368 796
622 Park maint/constr. hours 1155 1519 1556 1.307 1596
623 Mow & trim parks 821 689 935 909 855
624 Athl . field maint. & const. 1034 1742 1248 1236 590
625 Athl . field mow/trim 222 60 106 71 86
626 Tennis court maint. 26 66 39 22 28
627 Blvd/parking lot maint . 86 36 70 86 41
628 Bldg. maint. & const. 305 546 151 551 271
629 Park equip. maint. 855 732 975 830 696
630 Park building maint . 1070 1138 952 1063 947
631 Park vehicle/equip. maint. 298 284 329 276 163
632 Rink/ice maint. 981 742 793 633 1196
633 Snow removal lots/blvds 35 97 165 100 354
634 Tree/Limb Pickup 264 7 118 57
617 Pool maintenance 192 276 388 140 242
618 Waterslide maint. 99 3 0 0 4
ATTACHMENT NO. 8
STORM SEWER
ACTIVITIES 1987 1988 1989 1990 1991
731 General Management 344
732 Maintenance System Hours 259 576 24 417 534
733 Sweeping 838 1073 1118 1399 1254
SEWERS
ACTIVITIES 1987 1988 1989 1990 1991
711 General Management 284 435 420 151
712 Rodding, Flushing, Video 995 931 528 525 387
713 Maintain system-manholes 223 224 111 226 156
714 Sewer equipment maintenance 17 24 18 30 18
- ATTACHMENT NO. 9
1987 1988 1989 1990 1991
Miles of Street Total 100 . 2 101 . 0 104 . 4 105 . 7 106 . 9
Trunk Highways 9 . 2 9 . 2 9 . 2 9 . 2 9 . 2
Paved-County 23 . 4 23 . 4 23 . 4 23 . 4 23 . 4
Other 67 . 6 68 . 5 71 . 8 71 . 8 74 . 3
Miles of Alleys 7 . 0 7 . 0 7 . 0 7 . 0 7 . 0
Number of Cul-de-sacs 39 43 51 58 64
Acres of Park Land Maintained 260 . 1 260 . 1 260 . 1 260 . 1 260 . 1
Sanitary Sewer-Miles-Footage 26 .6 28 . 8 29 . 7 30 . 2 31 . 6
Miles of Storm Sewer 17 .0 18 . 6 21 . 0 21 . 8 23 . 2
Year Inches
Annual Snowfall 1987-88 46 . 0
1988-89 56 . 3
1989-90 39 .0
1990-91 22 . 3
1991-92 72 . 5 (as of 3/1/92 )
ENGINEERING
1991 ANNUAL REPORT
OF THE
ENGINEERING DEPARTMENT
Employees
In 1991, the Engineering Department consisted of 5 full time
employees, 1 part time temporary employee and 1 summer college
student intern. This represents no increases in staffing from 1990
levels. The employees by position are as follows:
Name Position
Dave Hutton Public Works Director/City Engineer
Ray Ruuska Engineering Coordinator
John DeLacey Engineering Technician III
Jeff Swenson Engineering Technician II
Pat Pennington Engineering Secretary
Dave Benson Part Time Inspector (Summer only)
Tracy Diekmann Summer Intern
Engineering Activities
Engineering Department activities include conducting field
investigations, collecting engineering data and specifying the
criteria for the investigations, preparing engineering reports
based on the investigations, furnishing design drawings,
specifications and criteria for such designs, securing bids and
awarding the contracts for the projects, oversee and inspect
construction to assure compliance with the drawings and
specifications, testing and approving infrastructure construction
projects including sanitary sewer, watermain, storm sewer and
roadway, prepare all reports and studies required to preserve
Municipal State Aid Funding received by the City, review
technical engineering material and to provide assistance to City
Council, other City departments, City Commissions and Committees
and the general public.
Capital Improvement Projects
The most visible function of the Engineering Department is the
administration of all City contracts for the various public works
projects. Administration of these contracts consists of design,
surveying, right-of-way acquisition, preparing specifications,
bidding and award of contract, inspection and testing, processing
monthly payments and change orders and generally overseeing the
project from start to finish. During 1991, approximately
$1, 842 , 858 . 13 worth of City contracts were administered for by
the Engineering Department consisting of the following projects:
1991 Projects
• Construction of 2nd Avenue and all intersecting gravel
streets to add pavement, curb & gutter and any needed
utilities (to be completed in 1992) . This project is a
continuation of the City Council 's 5-year plan to
eliminate all gravel roads within urban Shakopee.
• Construction of Bluff Avenue, from Marschall Road to
Naumkeag Street.
• Construction of 5th Avenue (new street) , from Spencer
Street to Market Street; Market Street, from 7th Avenue
to 4th Avenue and Main Street, from 5th Avenue to 6th
Avenue by adding streets, curb & gutter, storm sewer,
sewer, and watermain.
• Complete street reconstruction of Jackson Street and
Harrison Street from 11th Avenue to 12th Avenue.
• Complete street reconstruction of Shumway Street from 6th
Avenue to 3rd Avenue and Scott Street from 6th Avenue to
7th Avenue.
• Installation of a watermain from 12th Avenue to serve
Tahpah Park.
• Installation of underground sprinkler system in Tahpah
Park.
• Construction of the new warming house/comfort station and
parking lot in JEJ Park.
• Pavement Preservation by letting a cracksealing contract.
• New street light on 6th Avenue.
• Drainage improvements to Valleyfair ditch.
• 1991 Private Development Projects
In addition to the administration of City contracts, the
Engineering Department plays an active role in private
development projects, mainly the inspection and approval of all
public improvements. In 1991, approximately $737, 036. 13 worth of
private development projects were constructed under the
supervision of the Engineering Department, as follows:
• Construction of all street and utility improvements
within the Meadows 5th Addition Subdivision.
• Construction of all utility improvements within the
Meadows 6th Addition Subdivision.
• Construction of all utility improvements with the Eagle
Creek 3rd Subdivision, namely an extension of Roundhouse
Circle (to be finished in 1992) .
The total amount of Capital Improvement Projects administered by
the Engineering Department in 1991, both public and private, was
approximately $2 , 579 , 894 .26. This represents a 4% decrease from
1990. Attachment No. 1 is a graph showing the amount of Capital
Improvement Projects constructed over the last 5 years.
Design of Proposed Improvements
In addition to those projects actually constructed in 1991, the
Engineering Department is responsible for designing or overseeing
the design of any public works project. These activities consist
of preparing feasibility reports, cost estimating, surveying and
collecting data, coordinating all consultants work, obtain soil
borings, reviewing and approving all designs for both public and
private projects, working with other governmental units such as
Mn/DOT and ensuring all plans and specifications for any public
works projects meets the City design standards and current
engineering criteria.
— During 1991, the Engineering Department worked on the design of
the following projects:
— • T.H. 101 Shakopee Bypass (Southerly) . Staff worked
with Mn/DOT officials and the consultants on the design
and also is a member of the Bypass Coordination Team to
— review all aspects of this project.
• T.H. 169 Bridge and Minibypass. Staff continued to
work with Mn/DOT and the consultants on the design.
• Bloomington Ferry Bridge, including approaches, and the
realignment of County Road South to County Road 42 .
Staff has been active in working with Scott County and
their consultants on the design of this project.
• Continued to work with outside agencies on obtaining
permits for Phase III and IV of the Upper Valley Drainage
Project and Mn/DOT drainage facilities and assisted the
consultant in the design of this project.
• Designed the Jackson Street/Harrison Street
Reconstruction Project.
• Designed the Shumway Street/Scott Street Reconstruction
Project.
• Designed the JEJ parking lot, bikeway and recreation
facilities.
• Reviewed and coordinated the design of the following City
Projects:
2nd Avenue
Bluff Avenue
5th Avenue/Market Street
Tahpah Park Watermain and Sprinklers
Swimming Pool Repairs
• Reviewed and coordinated the design of all private
development projects.
• Prepared the special assessments and held public hearings
to adopt the assessments on the following projects:
Bluff Avenue Project
Shumway Street/Scott Street Project
Lewis Street Reconstruction Project
— Valley Industrial Blvd. North
Adams Street/4th Avenue
Vierling Drive Watermain
• Prepared feasibility reports and held public hearings on
the following proposed improvements:
— 2nd Avenue Project
Jackson/Harrison Street Reconstruction
Tahpah Park Watermain
Muhlenhardt Road
Bergquist Road
• Prepared the specifications and bid documents for the
Cracksealing Project and Sidewalk Replacement Project.
Major Transportation Projects
In 1991, all 3 major transportation projects in Scott County
were under construction.
1. Phase I of the Bloomington Ferry Bridge started
construction in 1991. This phase consists of
grading, clearing trees and constructing the river
span portion of the bridge. Scott and Hennepin
Counties is the lead agency for this project.
-' Completion is scheduled for 1994-1995.
2 . Phase I and II of the Shakopee Bypass were let and
started construction. These two phases consist of
several bridges at the far east connection of the
bypass to existing T.H. 101. Mn/DOT is the lead
agency on this project. Construction is scheduled
to be completed by the end of 1994 .
3 . Phase I of the Downtown Bridge and Minibypass,
consisting of the fill embankment on the north side
of the river was completed in 1991. The last and
final phase is scheduled to be let in 1992 and
construction is scheduled for completion by the end
of 1993 . Mn/DOT is the lead agency for this
project.
A considerable amount of staff time is required on these 3 projects
for such items as plan review, preconstruction meetings, utility
coordinations, impacts on City facilities, Mn/DOT meetings to
resolve conflicts, consultant coordination, etc.
Inspection Services
The Engineering Department is responsible for inspecting all public
improvement projects, both public and private, to ensure they
conform to City and State Specifications. In 1991, all public
improvement projects were inspected completely by City staff
without the need to utilize outside consultants.
Routine Activities
Additionally, day to day operations create other workloads on the
Engineering Department and consist of a wide range of activities.
The following are some of the miscellaneous daily activities of
the Engineering Department:
• Processing and administering all street cut permits for
any work within street right-of-way and inspecting all
construction of the work.
• Administering the storm sewer utility.
_ • Updating all City maps and maintaining an inventory of
the City' s existing infrastructure as well as long
range planning for improvements to those systems.
• Reviewing and processing building permits.
• Maintaining and assigning addresses to all properties
in the City.
• Responding to the Public or Council regarding potential
problems to the streets, sidewalk or infrastructure.
• Coordinating the use of all consultants for the various
projects.
• Administering the Municipal State Aid System and
ensuring all map updates and reports are submitted in a
timely fashion.
-" • Property acquisition and easement negotiations for all
projects, as necessary.
• Preparing monthly and annual reports, budgets, 5-year
equipment plans, Capital Improvement Program and
monthly business updates.
• Ongoing training, both in-house and external (seminars)
including the review of all technical material, new
products and new technology.
• Continued use and implementation of the computer system
and AutoCad drafting machine.
• Assist all other departments in preparing graphics or
drawings and responding to any requests for
information.
• Assisted in developing and preparing the updated
Comprehensive Plan.
• Regularly reviewing and providing input to the Planning
Commission on plats, variances, zoning issues,
conditional use permits, etc.
Special Proiects/Studies
In 1991, there were numerous special projects and studies either
undertaken or involving the Engineering Department, as follows:
• Review and input for the Environmental Assessment of the
proposed McKenna Gravel Mine.
• Review and input on the preliminary site plans for the
new St. Francis Hospital.
• In conjunction with the Planning Department, prepare a
feasibility to study the area south of an area adjacent
to the Shakopee Senior High School for future public
facilities.
• Solicited and selected a consultant to prepare the
Comprehensive Sanitary Sewer Plan. Work on this plan
started in October.
• Assisted the Planning Department in processing two
comprehensive plan revisions for the Bloomington Ferry
Bridge and the Rahr Malting plant expansion.
•
• At the direction of the City Council, solicited
proposals, and selected 2 additional consultants to
provide engineering services to the City.
Funding and Expenses
Departmental expenses can be broken down into three categories:
routine activities, funded accounts and non-funded accounts.
Routine activities are incurred as a result of providing
engineering services to the community over a wide range of
activities as described previously. Funded accounts are these
projects that are active and are funded by any other sources
other than the General Fund. Non-funded projects are essentially
projects that are funded by the General Fund with no other source
of funding. Some projects may be non-funded during the year that
preliminary expenses are incurred, but for the most part those
projects will be funded in a future year and reflect an income
for the year it is funded.
The following summarizes funded accounts versus non-funded
accounts which incurred expenses during 1991.
Funded Accounts Non-Funded Accounts
500 Other Improvements 534 Sidewalk Construction
(Private Subdivisions)
521 Upper Valley Drainage
552 169 Bridge Junction
572 5th Avenue
577 Lewis Street
578 Vierling Drive Watermain
579 Adams St./4th Ave. Funded Accounts Cont.
580 Valley Ind. Blvd. North
581 Bluff Avenue 587 Tahpah Sprinklers
— 583 Jackson St./Harrison St. 588 Tahpah Watermain
584 Shumway St./Scott St.
585 2nd Avenue
586 Eastside Park Building
The total expenses incurred during 1991 are as follows:
Routine Activities $151, 167 . 13
Funded Accounts 81, 600. 13
Non-Funded Accounts 840.73
Total Expenses $233 , 607.99
This represents a 8 .4% increase in expenses from 1990.
The Engineering Department also generates income by inspection
fees, permits and by the billing of time charged to funded
accounts. This figure is largely dependent on the number of
projects worked on that will be assessed and the amount of the
assessment. If there are a lot of street reconstructions (25%
assessed) versus new streets (100% assessed) , this figure will be
lower. This figure does not include actual assessments collected
in 1991 from past projects, but rather only current years billable
time. During 1991, the total income received and billable hours to
funded projects by the Engineering Department totaled $150, 140. 00 .
This represents a 3 .5% decrease from 1990.
By comparing this to the total departmental expenses,
approximately 64% of the Engineering Department expenses were
paid for by the income generated by funded projects.
Attachment No. 2 is a chart summarizing departmental expenses and
income from 1991 and also the period from 1987-1991. Attachment
No. 3 is a bar graph showing the same information.
ATTACHMENT 1
F.1-1 c0
z c0 \ T
to
LLI c.i °'
^ T
Z
w o) u)
QS N °' I_
Z
w "J
W >
W 0 O >
cc . >
CC
cc 0 Q CL
0
d. �i cn `w} 2
2 T /
J
z . rt
EL
.... _j <
CC Q LO
w I— iiiiim[11. 11 C.)
to
0
W .. 0
r
J
U
CDc)
cc ; CV
z QN
J
co1.11
O
i i
CO N T' 0
•
—
r) C) C) 0% O O
H H N 01 0 0
• O
N O O N O d? .
H ko O d' O V' a O
0% H 10 CO ID H %0 CO
ON . . to
4-1 H H cn O .
In CO cn to N
H N H ih
t? t/} tR ih
01 01 N N 0 0
In CO c!• 0% O O
• • • 0
01• O CO CO 0% °\° .
—
to V' In N to CI N
O CO N CO •Q' In N co
0% - - . . to
0% '.0 0 N to In
H (N CO H In N
.� H N H th
th V} t!). ih ih
Cl 1/40 O 0% 0 0
U) C) O 0 0 0
• • 0
H C) O I11 CO a° .
OT C) N O in eM N CO
Co 1- H CO 1C H IO cn
0t - . . O
H C) cn M N
N N 0 M M
H N H ih
t!} t/} t/} in- ih
N
— U) '.0 N M 0 0
EI C) In 01 Co O O
Z • • • o
W co v' CO N 0 0% a° •
Z CO d' N '0 0% cn r• o
x 0% O% a' H t11 to CO to
U HIn
SC d' r) N an H •
Ei CO CO H co tO in
E-4 H H ih
tc4 t/)- in- in- ih ih
N 0 C) N 0 0
0% O to 'V 0 0
• • . . Io
1\ CO N CO 0% N o\°
CO N H 0 0% 0 CO In
01 0% CO d' r1 0% CO M
1-4 - - . . N
V' (N %0 VV CO .
O 01 H H CO N
(-1 N •-i t/).
. — t/} in- ill- (l i/}
h
0
Z ••
.. a CO •• 03
Cl) CO Zw cn • •• wz
Z
o
— z 43 Z H H w z ZZ
PI• H ra 0 X 0 41 04 H 7
>4 Fa W Z 0
• H w >+ a
FIH • CO a
—
Cl) Z 4 < 0 Et 0+ Z 0 0 H
— H a Z W � a o4 W 0 H
H 4 F C I 4 4 U W H
0 C)a Al 0 w E- a a
z k% W\ 70—)
w0)
gW
CC 0 U \A \x%vi ..\\\ \\\ CJ) E
a. z o
- LLI
0 ( 3 i \%w x (7, =
o w
_ 0 (/)
Zu-i
w
� cf) k % \ \\ ocg
z
wW 9 F2 i
in ci. •c )
- Z 2
c7cc \Wc%) . \ or
w .c_ ' cm
#36
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Lindberg S. Ekola, City Planner L6
RE: Request by Metropolitan Council for More Information
Proposed Metropolitan Urban Service Area (MUSA) Expansion
St. Francis Regional Medial Center
DATE: March 6, 1992
NON-AGENDA INFORMATION ITEM:
The Metropolitan Council staff has completed their initial ten day
review of the proposed Comprehensive Plan Amendment for MUSA
expansion for St. Francis Regional Medical Center. They have
requested additional information to be submitted prior to further
review. Staff is waiting for information from MnDOT and will place
the completed re-submittal on the City Council table at Tuesday
night's meeting. Attached is a copy of the letter from Mary
Anderson, Chair of the Metropolitan Council, addressing the
requested information items.
IAA
AA
AdA METROPOLITAN COUNCIL Mears Park Centre, 230 Easr Fifth Street, St. Paul, MN. 55101 612 291-6359
•
February 24, 1992
Mr. Lindberg S. Ekola
City of Shakopee
129 First Avenue East
Shakopee MN 55379
RE: City of Shakopee
Comprehensive Plan Amendment
70 Acre MUSA Expansion--St. Francis Hospital
Metropolitan Council District 14
Metropolitan Council Referral File No. 14159-7
Dear Mr. Ekola:
The Metropolitan Council staff has reviewed the city of Shakopee's comprehensive plan
amendment received by the Council on February 13, 1992. We have determined that the
proposed amendment is incomplete for Council review.
The plan amendment needs to address the following questions:
1) How will the construction schedule for the medical facility be coordinated with the
Shakopee bypass?
2) What is the number of peak hour trips generated as the project progresses in five
year increments?
3) Can the CR 17/TH 101 bypass interchange accommodate these trips?
The plan amendment also needs to address the city's specific plans and timetable for handling
stormwater runoff. The Council requests that the city provide the above information so that the
Council can determine the potential impact of this plan amendment upon the metropolitan
• transportation system and regional water quality.
The Council cannot act on the proposed amendment until it receives the needed information, and -
the review period for the plan amendment will not begin until the requested information has been
supplied. If you have any questions, contact Richard Thompson, principal reviewer, at 291-6457.
7/71FS' rely, a
neetael
Mary E.%
. derson
Chair
MEA:rt
cc: Bonnie Featherstone, Metropolitan Council District 14
Lynda Voge, Metropolitan Council Staff
Richard Thompson, Metropolitan Council Staff
* 31
•
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular
session on February 3 , 1992 at 4 : 30 P.M. in the Utilities meeting
room.
MEMBERS PRESENT : Commissioners Cook, Kirchmeier and O'Toole .
Also Manager Van Hout , Liaison Sweeney and Secretary Menden .
Motion by Kirchmeier, seconded by O' Toole that the minutes
of the regular meeting of January 6, 1992 and the special meeting
of January 29 , 1992 be approved as kept . Motion carried.
BILLS READ:
City of Shakopee 20 ,032 . 00
ARA/Cory Services 78 . 00
American Casting and Mfg. Corp. 606 . 58
Auto Central Supply 107 . 33
Battery and Tire Warehouse 29. 68
R.W.Beck and Associates 5,034. 39
Border States Electric Supply 9,431 . 00
Burmeister Electric Company 732 . 36
C .H. Carpenter Lumber Co. 39 . 55
City of Shakopee 875 . 72
City of Shakopee 941 . 95
City of Shakopee 329 . 52
Cooperative Power 45 , 339 . 36
Cy ' s Amoco and Tire Center 347 . 00
Demi-Con Landfill , Inc . 21 . 00
Ditch Witch of Minn. , Inc . 251 . 41
Dressen Oil Company 52 . 00
Feed-Rite Controls , Inc . 1 ,797 . 54
Fresco 247 . 26
Glenwood Inglewood 25 . 40
General Office Products Co. 379 . 28
Gopher State One Call , Inc . 121 . 00
Graybar Electric Supply, Inc . 5 ,737 . 52
•
Hennen' s ICO 19 . 00
HDR 3,373 . 54
Hance Cable Testing and Locating 269 . 60
LaMotte Company 119 . 44
Leef Bros . , Inc . 22. 70
Ray LeMeiux 84 . 00
Minnesota Valley Gas Co. 8. 25
Minnesota Dept . of Natural Resources 3 ,294 . 00
Minnesota ' s Bookstore 16 . 90
Minnesota Valley Electric Coop. 713 . 00
Minnesota Valley Testing Laboratories , Inc . 70 .00
Motor Parts Service Co . , Inc . 181 . 91
Northern States Power Co. 360 ,763 .87
Northern States Power Co. 829 .88
Northern States Power Co. 332 . 32
Precision Metal Fabricators 750
Reynolds Welding Supply co. 4 . 34
Road Machinery and Supplies Co. 240 . 35
Schilz Ornamental Iron 25 . 00
Scott County Sheriff Communications 663 . 30
Shakopee Public Utilities Commission 90. 26
Simon-Midwest 130 . 00
Southwest Suburban Publishing 134 . 87
Starks Cleaning Services , Inc . 68 . 00
Dean Struck 108 . 48
Transport White GMC, Inc . 45 . 00
Lou Van Hout 59 . 16
Voss Lighting 605 . 34
Westinghouse Electric Supply Co . 6,266 . 70
Wild Iris, Inc . 36 . 00
Woodhill Business Products 2, 392 . 94'
Yarusso' s Hardware Co . 112 . 57
Motion by O'Toole, seconded by Kirchmeier that the bills
be allowed and ordered paid. Motion carried.
A communication from Northern States Power Co. regarding
a postponement on their next request for a wholesale rate increase
was acknowledged.
The new liaison , Mr. Robert Sweeney was introduced to
the Commission .
Liaison Sweeney advised the Commission of the possibility
of requests for watermain in the near future for the new
Hospital site.
Dave Hutton, City Engineer was present for the discussion
on the development of the Bergquist property in Valley Industrial
Park. The Requirements for watermain extensions were discussed.
Kevin Favero, R.W. Beck and Associates, was present to review
the draft for the long term electric study.
•
A letter of agreement on the joint use line that is
proposed to be constructed by Minnesota Valley Electric
Cooperative on Co. Rd. 42 was given to the Commission. A formal
agreement will be drawn up.
The filing that the attorney has made with Minnesota Public
Utilities Commission to finalize the transfer of the option area
to Minnesota Valley Cooperative was reported by Manager
Van Hout .
Motion by Kirchmeier, seconded by Cook that the Shakopee
Public Utilities Commission approve the joint petition of the
Minnesota Valley Electric Cooperative and the City of Shakopee
signed by Andy Shea as attorney for the Shakopee Public Utilities
on January 22 , 1992 .
A policy on Sexual Harrassment was given to the Commission
by Commissioner Kirchmeier for their perusal .
Manager Van Hout advised the Commission that Marvin Athmann
participated in career day at the Shakopee Junior High School .
A request has been made to our engineer from the Contractor
for a time extension on the downtown electric relocation.
There were no new plats reported for January, 1992 .
There were two fire calls for January, 1992 for one hour
labor.
Motion by Kirchmeier, seconded by O'Toole that the meeting
be adjourned . Motion carried.
Barbara Menden: Commission Secretary
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in special
session on February 5, 1992 in the Utilities meeting room.
MEMBERS PRESENT: Commissioners Kirchmeier, O'Toole
and Cook. Also Liaison Sweeney, Manager Van Hout , Secretary
Menden and Superintendent Friedges .
Motion by Kirchmeier, seconded by O'Toole to adjourn to
executive session for the purpose of wage negotiations . Motion
carried.
Motion by O'Toole, seconded by Kirchmeier to adjourn from
executive session.
The next regular meeting of the Shakopee Public Utilities
Commission will be held on March 2, 1992 at 4 : 30 P.M. in the
Utilities meeting room.
Motion by Kirchmeier, seconded by O'Toole that the meeting
be adjourned . Motion carried.
---- tf-k. .\L iD CO( Nr- a ij .
'' ')
/-1,Ljz-pm
Commission Secref y: Barbara Menden
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Alley Garbage Pickup
DATE: March 5, 1992
NON-AGENDA INFORMATIONAL ITEM FOR COUNCIL:
Due to the extremely deteriorating condition of the gravel alleys
in Shakopee, staff has instructed Waste Management to stop picking
up garbage in the alleys for the period from March 22 through
May 2 . Attached is a notice that will be sent to all residents
with alley pick up. This notice will go out for the next two
weeks.
=r CD IR_7PANT NOT I C E
Shakopee Residents:
Due to the extremely soft conditions of the alleys, the City
has instructed the garbage contractor (Waste Management) to stop
picking up the garbage in the alleys.
EFFECTIVE MARCH 22, 1992 AND CONTINUING THROUGH MAY 2, 1992,
ALL GARBAGE, RECYCLABLES AND YARD WASTE SHOULD BE PLACED AT YOUR
FRONT CURB FOR PICK-UP.
Because the majority of alleys are gravel and because of the
route scheduling, this change applies to all alleys, including the
paved alleys.
Thank you for your cooperation. Please call the Public Works
Department at 445-2211 if you have any questions.
vi- 3
CITY OF SHAKOPEE
r•-•liv.,: ,--
O EE .. u
INCORPORATED 1870 14 ,,
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 «TKOI ,�„
March 6, 1992
TO: Property Owners along Maras Street
RE: Maras Street
Dear Property Owner:
The City of Shakopee is of the understanding that the property
owners along Maras Street would like to have this street become a
City street rather than a private road.
In that regard, the Engineering Department has scheduled an
informational meeting for March 25, 1992 at 6: 00 P.M. to discuss
the procedures for accomplishing this. As an adjacent property
owner, your property may or may not be affected by this proposal
and therefore you are encouraged to attend this informational
meeting. This is not a public hearing.
If you are unable to attend this meeting, please do not hesitate to
contact the Engineering Department for additional information.
Thank You.
Sincerely, _74L7
4• -AW
David E. Hutton, P.E.
Public Works Director
DH/pmp
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
TENTATIVE AGENDA
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 10, 1992
Acting Mayor Gloria Vierling presiding
1] Roll Call at 7 : 00 P.M.
2 ] Approval of Agenda
3 ] Recess for H.R.A. Meeting
4 ) Re-convene
5] Liaison Reports from Councilmembers
6] Mayor' s Report
!] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
8] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
9] Approval of the Minutes of February 4th and 18th, 1992
10] Communications:
11] Public Hearings:
a] 7 : 30 P.M. Hearing - Proposed Vacation of Drainage and
Utility Easement Within Lot 1,
Block 3 , Evergreen First Addition,
Resolution No. 3555
b] 7: 30 P.M. Hearing - Proposed Improvements to Vierling
Drive Between CR-79 and CR-17 by
Street, Curb & Gutter, and Storm
Sewer, Project No. 1992-3
[BRING FEASIBILITY REPORT]
12] Boards and Commissions:
Community Development Commission:
*a] One Year and Five Year Work Plans
Energy and Transportation Committee:
b] Local Recycling Development Grant Funds
*c] Van Pool Provider Selection
*d] Dial-A-Ride Minimum Ridership Age - Policy #23
TENTATIVE AGENDA
March 10, 1992
Page -2-
13 ] Reports from Staff:
a] Vacant Police Sergeancy - tabled 2/18/92
*b] Valley Park 10th - Time Extension on Preliminary Plat
c] Hire Consultant to Prepare Environmental Assessment
Worksheet for Shiely Mine Expansion
d] Railroad Crossings
*e] Sewer Jetter Truck Purchase
f] New Loader - Authorize Ad For Bids
*g] Mileage Reimbursement
*h] Approve Bills in the Amount of $215, 410. 63
*i] Criminal History Information Access Agreement
j ] Comprehensive Sanitary Sewer Plan
*k] Software Maintenance Agreement
*1] Sale of Old Pagers
*m] Removal of "Acting" from the Deputy Police Chief Title
14] Resolutions and Ordinances:
a] Res. No. 3558 - Declaring Adequacy of Petition, Receiving
Report, Ordering Improvement, Ordering
Plans & Specs for 12th Avenue Sewer
and Watermain, Project No. 1992-4
*b] Res. No. 3553 - Appointing Election Judges for
Presidential Primary, April 7th
*c] Res. No. 3554 - Establishing Procedures Relating To
Compliance With Reimbursement Bond
Regulations Under The Internal Revenue
Code
*d] Ord. No. 332 - Changing License Period for Set-Up
Licenses
15] Other Business:
a]
b]
c]
d]
16] Recess to an Executive Session to discuss litigation
17] Re-convene
18] Adjourn to Tuesday, March 17, 1992 , at 7: 00 p.m.
Dennis R. Kraft
City Administrator
TENTATIVE AGENDA
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Regular Meeting March 10, 1992
1. Roll Call at 7 : 00 P.M.
2 . Approval of the February 4 , 1992 Meeting Minutes
3 . Rehab Grant Program Amendments
4 . Other Business
a) Brambilla TIF Request
b)
5 . Adjourn
Dennis R. Kraft
Executive Director
OFFICIAL PROCEEDINGS OF HOUSING AND REDEVELOPMENT
Regular Session Shakopee, MN February 4 , 1992
Commissioner Sweeney called the meeting to order at 7: 01 p.m. with
Comm. Beard, Lynch and Laurent present. Commissioner Vierling was
absent. Also present were Dennis Kraft, City Administrator; Barry
Stock, Asst. City Administrator; Dave Hutton, City Engineer;
Lindberg Ekola, City Planner; Karen Marty, City Attorney; and
Judith S. Cox, City Clerk.
Lynch\Laurent moved to approve the minutes of January 7, 1992 .
Motion carried unanimously.
Barry Stock explained that the Rehab Grant Program Amendments would
be put on the next HRA agenda.
There was no other business.
Meeting was recessed to an Executive Session following the City
Council meeting to discuss offers to purchase property.
Chairman Sweeney re-convened the meeting at 10: 07 P.M. and stated
that no action took place during the executive session.
Laurent\Beard moved to accept Mr. Rutt's offer in the amount of
$72, 500 for 2 . 98 acres with the City responsible for all pending
assessments and to reject Mr. Brown and Mr. Klein's offer with the
seller acknowledging existence of the construction debris and the
buyer purchasing the property in an "as is" condition. (The
property to be sold is adjacent to the 5th Ave. \Market St. Project
Area. ) Motion carried unanimously.
Lynch\Laurent moved to adjourn. Motion carried unanimously.
Meeting adjourned at 10: 08 P.M.
Dennis Kraft
Executive Director
Carol Schultz
Recording Secretary
-43
MEMO TO: Dennis R. Kraft, HRA Executive Director
FROM: Barry A. Stock, Assistant City Administrator
RE: Rehab Grant Program Amendments
DATE: March 2 , 1992
INTRODUCTION:
On January 7, 1992 the Shakopee HRA reviewed a proposed amendment
to the Rehab Grant Program that was specifically related to
eligible exterior building improvements. At that time, the HRA
directed staff to further refine the language within the program to
clarify the issue of eligible program costs.
BACKGROUND:
Several months ago, the issue of what constituted an eligible
program cost arose in conjunction with an application. At the
time, the Rehab Grant Program guidelines specifically allowed
improvements to a building' s roof and windows. It was the
consensus of the HRA that normal and customary maintenance items
should not be eligible for program financing unless they restore
the historic integrity of the structure.
In that vein, staff has attempted to draft a policy that will
provide us with direction in determining eligible program expenses.
Attached is a memorandum from Karen Marty, City Attorney. Ms.
Marty has developed a draft amendment that we believe meets with
the intentions expressed by the HRA regarding this issue.
Staff would like to request that the HRA review the proposed Rehab
Grant Program amendment and direct staff accordingly.
ALTERNATIVES:
1. Amend the Rehab Grant Program Guidelines as proposed in the
memorandum from Karen Marty dated March 2 , 1992 .
2 . Do not amend the Rehab Grant Program Guidelines.
3 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Amend the Rehab Grant Program Guidelines as proposed in the
memorandum from Karen Marty dated March 2 , 1992 .
MEMORANDUM
TO: Barry Stock, Assistant City Administrator
FROM: Karen Marty, City Attorney
DATE: March 2 , 1992
RE: HRA Rehab Grant Program Amendment
The HRA has asked staff to revise the draft amendment to the
Rehabilitation Grant Program Guidelines to delete payment for
maintenance items such as roof and windows. At the same time,
they asked that the language be tightened to encourage historic
preservation and restoration, but also to allow esthetic
improvements that do not further destroy or detract from the
historic significance, and that do preserve the integrity of the
downtown. I have prepared a draft of language to do this, and
would appreciate your review and comments.
2 . Eligible improvements shall include only those relating to
the exterior portion of a commercial building, and which
constitute historic preservation or restoration. Other
exterior repairs and improvements shall be eligible only if
they (1) substantially improve the esthetic quality of the
building and that block of downtown, and (2) do not further
destroy or detract from the historical integrity and
character of the building. (Including repairs to the
building' s facade, signage and canopies. ) All work must
meet City Code.
Signed
Karen Marty, City Attorney
KEM:bjm
[3MEMO]
law offices
ti LI a .
Phillip R.Krass"; A (�(� James B.Croft
I..Monnx' U\U Orlin D.Te Slaa
Kim K.\lever E, Patricia A.Weller
\lark J.Moxnessx
MON RAE Kathryn F:.Kclby
Timot
Murray R.Klane hy F.Moynihan
chartered
RandN B.Evans .cx'nlrled CRIT Thal SiMYlallS1
$\lul Admitted in Nikrm.in
x Aho;Antony'in California
-\lul\dmitted in South Dak+ea
February 28, 1992
VIA FACSIMILE 445-6718
Mr. Barry Stock
CITY OF SHAKOPEE
129 East First Avenue
Shakopee, MN 55379
Re: Potential Brambilla Tax Increment
Our File No. 1923-7 •
Dear Mr. Stock:
You probably recall that during the conversations we had with
the City Council and staff relative to the possibility of the
Brambillas relocating their business to the south side of Highway
101, which move would have required a text amendment to the
Shakopee zoning ordinance, we were asked whether or not we had
considered the property to the east of Valley Fair. That property
is zoned appropriately for the Brambilla business and would not
have required any city action from a standpoint of zoning.
We informed the Council that we had most definitely looked
into that property but that the cost was absolutely prohibitive and
could never work for the Brambillas .
Somewhere along the line a suggestion was made that we
consider requesting the City' s assistance from a standpoint of tax
increment financing to buy down the cost of the property east of
Valley Fair to a figure that would work for the Brambilla
operation. We have been in recent contact with representatives of
the owners of that property and they have expressed some
flexibility in the pricing previously suggested for that property
to a point where I think it may well be worthwhile for the parties
in question to consider a tax increment option.
I have discussed this matter briefly with Dennis Kraft and
have had several discussions with you and would like to take this
opportunity to formally request the City' s consideration of such a
project.
Needless to say, if your staff gets a reading from the
council/HRA that they are not really interested in such a project,
we would appreciate you letting us know immediately and we ' ll
Southpoint Center.Suite 1100. 1650 West 82nd Street.Bloomington,Minnesota 55431-1447 Telephone:(612)885-5999 FAX(612)885-5969
Mr. Barry Steck
February 28, 1992
Page -2-
continue to work on a facility elsewhere for the Brambillas . It
has always been their desire to remain in Shakopee and to keep
their business in Shakopee and if that is a possibility, they
definitely wish to explore it.
Would it be possible to have you set up a meeting with
appropriate City staff and consultants to take a serious look at
the feasibility of such a project? Do you need more from us than
this request? I will await your advice.
Very truly yours,
? 7TERED
-
..101111
Phillip R. rass
Attorney at Law
PRK/bmp
cc: Tom Lyons
Jack Brambilla
\LIT\COR\STOCK.PRK/bmp
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 4, 1992
Mayor Laurent called the meeting to order at 7: 00 p.m. with Cncl.
Beard, Lynch, and Sweeney present. Cncl.• Vierling was absent.
Also present were Dennis Kraft, City Administrator; Dave Hutton,
City Engineer; Lindberg Ekola, City Planner; Barry Stock, Asst.
City Administrator; Karen Marty, City Attorney; and Judith S. Cox,
City Clerk.
Sweeney/Lynch moved to approve the agenda. Motion carried
unanimously.
Mayor Laurent called a recess for the Housing and Redevelopment
Authority meeting at 7: 01 p.m.
Mayor Laurent reconvened City Council at 7 : 05 p.m.
Liaison reports were given by Councilmembers.
Mayor Laurent gave the Mayor's report.
Mayor Laurent asked if there was anyone from the audience who
wished to address anything not on the agenda. There was no
response.
The following items were removed from consent business:
13k - Sand Creek Water Management Organization
The following items were added to the consent business:
14d - Resolution 3537
15a - Appointment of Building Official.
Beard/Sweeney moved to approve the consent business. Motion
carried unanimously.
Beard/Sweeney approved the minutes of January 21, 1992 and January
28, 1992 . (Motion carried under consent business) .
Mayor Laurent opened the public hearing on proposed assessments for
6th Avenue Street Light. Dave Hutton said the project has been
completed, it was a project that was requested by the residents of
that area. The cost estimate per lot was $45. 19. There were no
comments from the audience. Mayor Laurent closed the public
hearing.
Beard/Lynch offered Resolution No. 3538, A Resolution Adopting the
Assessments for the 6th Avenue Street Light, located Between
Jackson Street and VanBuren Street, Project No. 1991-9 and moved
for its adoption. Motion carried unanimously.
Official Proccedings of the February 4, 1992
Shakopee City Council Page -2- •
Beard/Sweeney moved to terminate the Dial-A-Ride circulator route
service to the Southwest Metro service area effective March 31,
1992 . (Motion approved under consent business) .
Beard/Sweeney moved to continue the Workplace Dial-A-Ride
demonstration project for an additional twelve months at the
current fare level with the program to be re-evaluated at the
completion of the demonstration project. (Motion approved under
consent business) .
Sweeney/Beard moved to removed the police sergeancy vacancy from
the table. Motion carried unanimously.
Sweeney/Lynch moved to table the police sergeancy vacancy to
February 18, 1992 . Motion carried unanimously.
Beard/Sweeney moved to direct the appropriate City officials to
execute agreements with Orr-Schelen-Mayeron & Associates, Strgar-
Roscoe-Fausch, Inc. and William Engelhardt and Associates for
providing ongoing consulting engineering services and to authorize
staff to make any necessary revisions to the agreements that do not
drastically change the intent of them. (Motion approved under
consent business) .
Beard/Sweeney moved to direct the appropriate City officials to
notify the Minnesota Board and Water Resources that the City of
Shakopee will assume the responsibility for administering the
Interim Program as detailed in the Wetlands Conservation Act of
1991. (Motion approved under consent business) .
Sweeney/Lynch moved to direct staff to prepare, with input from the
departments, comments on the minimum and optimum number of vehicles
for the City fleet. Motion carried unanimously.
Beard/Sweeney moved to authorize the purchase of 33 , 000 GVW single
axle dump truck from Lakeland Ford Trucks in the amount of
$46, 467 . 37 plus additional features in the amount of $967. 18 from
MacQueen Equipment, Inc. (Motion approved under consent business) .
Beard/Sweeney moved to transfer $100, 000. 00 from the TIF Bridge
Junction Capital Projects fund to the 86A TIF Refunding Debt
Service Fund in order to decrease the capital projects fund - fund
balance. (Motion approved under consent business) .
Beard/Sweeney moved to transfer the remaining balance of
approximately $239 . 376 from the 80A debt service fund to the
Capital Improvement Fund to close out the former. (Motion approved
under consent business) .
Beard/Sweeney moved to transfer from the MEBCO Capital Projects
Fund to the Debt Service Fund 1986B TIF, $35, 000. 00 from yearly
Official Proccedings of the February 4, 1992
Shakopee City Council Page -3-
collections (balance on hand) to partially reimburse the advance
from the Motel TIF bonds. (Motion approved under consent
business) .
Beard/Sweeney moved to transfer from the Capital Equipment Fund to
the General Fund $124, 176. 52 for the purchase of equipment. (Motion
approved under consent business) .
Beard/Sweeney moved to transfer from the TIF Trust Fund to the
following debt service funds for 1992 debt service payments:
1986A TIF Refunding $150, 000. 00
1986B GO TIF $155,000. 00
1987B GO TIF $196, 000. 00
1987A GO TIF $335, 000. 00
1988B GO TIF $118, 000.00
1989A GO TIF $415, 000.00
(Motion approved under consent business) .
Beard/Sweeney moved to transfer from the 1989 Capital Projects Fund
to the General Fund $2 , 000. 00 for the forfeited retainage for tree
planting on the Third Avenue (Motion approved under consent
business) .
Beard/Sweeney moved to transfer $8 , 736. 11 from the TIF trust fund
to the 87B TIF debt service fund to close out the debt service fund
for defeased bonds. (Motion approved under consent business) .
Beard/Sweeney moved to transfer $10,753 . 89 from the Community
Recreation Fund to the General Fund to cover the liability for
employee compensated leaves (vacation and sick) that the General
Fund inherited when the employees were transferred to the city from
the former SCR entity. (Motion approved under consent business) .
Gregg Voxland reviewed the status of the uniform provision to the
Police Chief and the Deputy Police Chief. As of now there is no
provision set for their uniform allowance.
Sweeney/Lynch moved to set a annual uniform allowance in the same
amount as that bargained for by the uniformed unit for the Police
Chief and Deputy Chief. Motion carried unanimously.
Beard/Sweeney moved to approve the bills in the amount of
$160, 943 . 31. (Motion approved under consent business) .
Beard/Sweeney moved to approve the application and grant a
temporary liquor license to the Church of St. Mark, 333 West 3rd
Avenue, for February 28, 1992 . (Motion approved under consent
business) .
Official Proccedings of the February 4, 1992
Shakopee City Council Page -4-
Mayor Laurent opened the public - hearing on the proposed
improvements for an unnamed street from Valley Park Drive East to
Bergquist Property in the Industrial Park, Project No. 1992-1. Dave
Hutton explained that Bergquist Co. has petitioned the City to
serve their property with water service, roadway and sewer service.
Total cost estimate for the project is approximately $200, 000. 00
which will be assessed to Bergquist and the vacant property on the
south. There would be no assessments to Conklin. The developer to
the South would like their assessment deferred. Mayor Laurent
asked if there was anyone from the audience who wished to address
this item.
Duane Dungey, Bergquist Company, 5300 Edina Industrial Blvd. said
he is requesting that the City table this item until they see the
outcome of the Shiely expansion. Cncl. Beard asked what the plans
were for this project. Mr. Dungey stated that Bergquist Co. would
ultimately like to move their offices and light manufacturing
facility to Shakopee. He said they will oppose the Shiely Project.
There being no other comments from the audience, Mayor Laurent
closed the public hearing at 8: 00 p.m.
Sweeney/Lynch moved to table Resolution No. 3539, A Resolution
Ordering an Improvement and the Preparation of Plans and
Specifications for an Unnamed Street, from Valley Park Drive East
to serve the Bergquist Property, Project No. 1992-1. Motion
carried unanimously.
Beard/Sweeney directed staff to prepare a design study on a
transportation pattern outlining alternatives, recommended course
of action, timing and possible costs. Motion carried unanimously.
Mr. Rod Krass, Attorney for Mr. Link and Mr. Houser, was present
and asked Council to make a decision that the property owned by his
clients was a buildable lot. The property is located West of CR-83
and NE of Canterbury Racetrack, part of Lot 1, Block 1, Behringer's
First Addition. He explained that it was platted in 1987, but that
a mortgage was placed against part of Lot 1 in 1980 so that when
the City accepted the plat the mortgage deed to the bank had been
filed and the subdivision had already been made. He explained that
the mortgage was foreclosed and that his clients have purchased the
property owned by the bank, the Easterly 3/4ths of Lot 1. The
Westerly 1/4th of Lot 1 is landlocked unless it is combined with
another lot. Cncl. Sweeney suggested that this issue be determined
by a judge as to if this is or is not a buildable lot. Mr. Krass
said he has written a letter to the owner of the landlocked parcel
listed on the tax roles and has not yet heard back from them.
Cncl. Beard thought that this should be tabled to give the owners
a chance to respond, if nothing is heard in two weeks the Council
should then take a vote as to whether or not this lot is buildable.
Cncl. Beard had a concern on how the City can prevent this from
happening again.
Official Proccedings of the February 4, 1992
Shakopee City Council Page -5-
Sweeney/Beard moved to direct the City Attorney to prepare a
resolution waiving the requirements of the subdivision ordinance
for the East 3/4ths of Lot 1, Block 1; Behringer's First Addition
to include the most restrictive description of the waiver possible.
Motion carried unanimously.
Dave Hutton reviewed the swimming pool repair project. The three
areas covered will be replacement of pool line, replacing filter
system and improve the safety of the diving wall. The plans and
specs have been finished. The total estimated cost is $101, 000. 00
with a 10% contingency which brings it to $111, 000. 00. The three
funding sources are general fund, capital improvement or park
reserve fund. Staff recommends that it not be taken out of the
Park Reserve fund at this time. Cncl. Sweeney said that since the
Park Reserve fund does have an ongoing flow into it that he feels
this fund would be the best. Cncl. Lynch said she felt that this
would best fall under the Capital Improvement since the Park
Reserve fund is normally used for the purchase of new park land.
Sweeney/Beard moved to approve the plans and specs for the swimming
pool repairs and authorize staff to advertise for bids on the
repairs and to direct staff to utilize the Park Reserve fund to pay
for this project. Motion carried with Cncl. Lynch opposed.
Sweeney/Lynch moved to appoint Clancy Kaiser of Spring Lake
Township to represent the City of Shakopee on the Sand Creek Water
Management Organization. Motion carried with Council Sweeney
opposed.
Lynch/Sweeney moved to authorize the advertising for bids for the
new sewer jetter. Motion carried unanimously.
Beard/Sweeney moved to amend the 1992 Pay Plan by deleting the word
"Acting" from the title of Deputy Police Chief. (Motion approved
under consent business) .
Beard/Sweeney moved to direct the appropriate City officials to
explore possible ways to assist Murphy's Landing and analyze the
cost impact of alternatives on the City's overall budget. (Motion
approved under consent business) .
Beard/Sweeney offered Resolution No. 3541, A Resolution of the City
of Shakopee, Minnesota, Requesting the Use of a State Owned
Building for Police and Fire Training, and moved its adoption.
(Motion approved under consent business) .
Beard/Sweeney offered Resolution No. 3540, A Resolution of the City
of Shakopee, Minnesota, Approving a Premises Permit for the Knights
of Columbus Council #1685 Shakopee, and moved for its adoption.
(Motion approved under consent business) .
Official Proccedings of the February 4, 1992
Shakopee City Council Page -6-
Beard/Sweeney offered Resolution No. 3536, A Resolution Appointing
Steve Clay to the 1992 Board of Review, and moved for its adoption.
(Motion approved under consent business) .
Beard/Sweeney offered Resolution No. 3537 , A Resolution Receiving
a Report Calling a Hearing on Improvements to Vierling Drive
Between County Road 79 and County Road 17, Project No. 1992-1, and
moved for its adoption. (Motion approved under consent business) .
Beard/Sweeney offered Ordinance No. 330, An Ordinance Amending City
Code Sec. 3 . 15, Rules and Regulations Relating to Source
Separation, Collection, and Disposal of Refuse, by Repealing Subd.
9, License Requirements, and Subd. 10, Exemptions, and Adopting Two
New Subdivisions in Lieu Thereof, and moved for its adoption.
(Motion approved under consent business) .
Sweeney/Lynch offered Resolution No. 3542 , A Resolution Authorizing
the Appropriate City Officials to Enter Into Certain Contacts
Without Further Council Approval, and moved its adoption. Motion
carried unanimously.
Mayor Laurent stated that he would abstain from any discussion on
Resolution No. 3543 , Initiating Vacation of Easement in Lot 1,
Block 3 , Evergreen First Addition because his company has
particular interest in this parcel, he turned the meeting over to
the Vice Mayor, and left the Council Chambers.
Sweeney/Lynch offered Resolution No. 3543 , A Resolution Initiating
the Vacation of an Easement in Lot 1, Block 3 , Evergreen First
Addition, Scott County, Minnesota, and moved for its adoption.
Motion carried with Mayor Laurent absent for the vote.
Vice Mayor Sweeney returned the gavel to Mayor Laurent.
Beard/Sweeney moved to appoint Fulton Schleisman as Building
Official effective January 6, 1992 and that he be placed at the top
step of the 1992 Pay Schedule. (Motion approved under consent
business) .
Mayor Laurent recessed the meeting at 9:26 p.m. for an Executive
Session to dicsuss collective bargaining.
Mayor Laurent re-convened the meeting at 9 : 59 p.m. and stated that
no action was taken during the Executive Session.
Sweeney/Lynch moved to adjourn to Tuesday, February 18, 1992 at
7: 00 p.m. Motion Carried Unanimously. Meeting adjourned at 9 :59
p.m.
( ‘4,0a, ei'
dith S Cox
C'ty Clerk
Carol Schultz
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REG. SESSION SHAKOPEE, MINNESOTA FEBRUARY 18, 1992
Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl.
Vierling, Beard, Sweeney, and Lynch present. Also present: Dennis
Kraft, City Administrator; Karen Marty, City Attorney; Judith S.
Cox, City Clerk; Dave Hutton, Public Works Director; Lindberg
Ekola, City Planner and Barry Stock, Assistant City Administrator.
Sweeney/Beard moved to approve the agenda with additions to "other
business" : 13b) League of MN Cities,
13c) Metro Municipalities Assn.
13d) MN Department of Natural Resources
13e) Contract with Boarman & Associates
13f) Executive Session on litigation and
collective bargaining
Motion carried unanimously
Liaison reports: Cncl. Sweeney attended the County Board meeting
where primary discussion was on the Boland Sewer Bill, which
proposes to place the cost of sewer interceptors on the local
governments. He also reported on his attendance at the Committee
of the Whole, and the Shakopee Public Utilities Commission. Cncl.
Vierling reported on attending the Shakopee MWCC meeting.
Mayor Laurent reported on his meeting with the legislature and
ribbon cutting ceremony for the St. Francis Physical Therapy
Center.
Mayor Laurent asked for comments from the audience on any item not
on the agenda. There was no response.
Vierling/Sweeney moved to approve the consent business with the
deletion from consent business of the Planning Commission 1991
annual report and Resolution No. 3545. Motion carried unanimously.
Vierling/Lynch moved to approve the Board of Adjustment and Appeals
and Planning Commission 1991 annual report with the deletion from
"Submitted by: Dave Rockne" and the addition of "William Mars" .
Motion carried unanimously.
Sweeney/Vierling moved to withdraw the request for rezoning of the
4th Avenue/abandoned railroad area. Motion carried unanimously.
Sweeney/Lynch moved to approve the preliminary Planned Unit
Development for Beckrich Park Estates, subject to the following
conditions:
1. A variance to the lot size requirement of 2 . 5 acres in the
Rural Residential Zoning District is approved by the Shakopee
City Council.
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -2-
2 . Submission of a sewer plan, which contains an analysis of
soils and design standards for each residential site and
ensures .compliance with the city code for private sewage
treatment systems.
3 . Approval of the preliminary PUD is contingent upon the
applicant receiving a Certificate of Exemption (Wetlands
Conservation Act of 1991) or receiving approval by the city
with appropriate minimization/replacement measures.
4 . A plan for the developer to meet the park dedication
requirement, utilizing cash payment in lieu of land
dedication, must be developed prior to the approval of the
final plat.
5. A street lighting plan must be included on the final PUD.
6. Prior to approval of the final PUD, final construction plans
for all public improvements must be submitted and approved by
the City Engineer.
7. Execution of a developer's agreement for the construction of
the required improvements:
A. Water system to be installed in accordance with the
requirements of the Shakopee Public Utilities
Commission.
B. Street lighting shall be installed in accordance with
the requirements of the SPUC Manager.
C. Storm sewer system shall be installed in accordance
with the Design Criteria and Standard Specifications of
the city of Shakopee.
D. Local streets and street signs within the plat will be
constructed in accordance with the requirements of the
Design Criteria and Standard Specifications of the city
of Shakopee.
E. Street signs will be constructed and installed by the
city of Shakopee at a cost to the developer of $250
each per sign pole.
8. The developer shall be responsible for grading of the plat as
shown in the preliminary drainage plan.
9. The final PUD must show all drainage and utility easements
around the lot lines.
10. County road access permits will be required from Scott County
prior to the final PUD approval.
11. The streets currently named "Pondview Circle" and "Park Road"
must be changed to names that are less similar to names of
already existing streets within the city.
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -3-
12 . A fire hydrant plan must be approved by the Fire Department
and the Shakopee Public Utilities Commission prior to the
approval of the preliminary plat.
13 . Approval of the title opinion by the City Attorney.
Motion carried unanimously
Vierling/Sweeney moved to authorize the appropriate City officials
to issue a family season pool pass for 1992 to Mr. Ron Gordan and
waive the fee. (Motion carried unanimously under Consent
Business) .
Vierling/Sweeney moved to approve the applications and grant a
Consumption and Display (set-up) License to the Shakopee Ballroom
and Banquet Center, 2400 East Fourth Avenue, and the Fraternal
Order of Eagles, 220 West Second Avenue. (Motion carried
unanimously under Consent Business) .
Sweeney/Vierling moved to remove from the table discussion on the
Police Sergeant vacancy (tabled February 4 , 1992) . Motion carried
unanimously.
Sweeney/Vierling moved to table action on the Police Sergeant
vacancy to March 10, 1992 . Motion carried unanimously.
Vierling/Beard moved to approve the bills in the amount of
$975, 797 . 61 (of this amount $720,833 . 89 is a fund transfer) .
Motion carried unanimously.
Mayor Laurent opened the public hearing on the proposed assessments
for Jackson Street/Harrison Street improvements between 11th and
12th Avenues, Project No. 1991-2 .
The Public Works Director stated the final project cost of the
Jackson Street/Harrison Street improvement project between 11th and
12th Avenues is $147, 730.92 . He added that all lots are assessed
equally for this project and the final assessment rate is $629 . 53
per lot.
Mayor Laurent asked for comments from the audience. There was no
response.
Mayor Laurent read a letter dated February 18, 1992 from Lowell
Dahn expressing concern over the separation of his driveway as a
result of this project. The Public Works Director to check into
this issue.
Mayor Laurent asked for comments from the audience. There was no
response.
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -4-
Mayor Laurent closed the public hearing.
Lynch/Beard offered Resolution No. 3550, A Resolution Adopting
Assessments For The Jackson Street/Harrison Street Project Between
11th Avenue and 12th Avenue, Project No. 1991-2, and moved for its
adoption. Motion carried unanimously.
Mayor Laurent opened the public hearing on the vacation of portions
of Muhlenhardt Road and proposed improvements to portions of
Muhlenhardt Road between County Road 16 and County Road 18 .
Cncl. Beard stepped down from the City Council, due to possible
conflict of interest, and took a seat in the audience.
The Public Works Director stated that the public hearing is to
consider upgrading and vacating portions of Muhlenhardt Road. He
gave a lengthy presentation on alternatives for various segments of
road improvements and how each proposed road improvement segment is
proposed to be assessed.
Mayor Laurent opened the public hearing to the audience for
comments and discussion.
Jack Wiswall, Jr. , 8574 McGuire Court, stated that the center
portion of Muhlenhardt Road (segment C) is essential in bad weather
because that's then his access to his home. He added that he is
extremely opposed to vacating this segment of Muhlenhardt Road and
that if the vacation is being proposed in order to slow down
traffic, the installation of stop signs on Horizon Drive may
accomplish this, but doesn't believe vacation of this segment to be
the answer.
Mayor Laurent stated that the City had received various letters
from residents in opposition of the proposed roadway improvement
and/or road vacation and the manner of cost assessment. He
referred to the letter from Ralph and Deloyce Goode dated February
13 , 1992 , whereby they changed their position from support to
opposition of the vacation. He read into the record the letter
from Norb and Grace Schmitt, Shakopee Services, Inc. , stating that
the school buses must use the downhill route when transporting the
children and any vacation would be detrimental to their services.
He gave a summary of the letter received from the Fire Chief
stating that vacation of segment C (middle portion of Muhlenhardt
Road) would create problems for emergency vehicles.
Karen Beard, 8434 Horizon Drive, stated that she would like to see
the center portion of Muhlenhardt Road, known as segment C, vacated
because stop signs on Horizon Drive would not help to control
traffic. She suggested rather than stop signs, speed bumps should
be installed. She added that the traffic moves too fast on
Muhlenhardt Road and stated that if the city is to pave Muhlenhardt
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -5-
and not vacate segment C, speed bumps should be installed and if
this segment of Muhlenhardt Road is vacated, a trail could be
installed for emergency use and as a walkway to the residents.
Robert Wetherille, 8583 McGuire Circle, stated he is unable to get
up Muhlenhardt Road (going to the south) during the middle of a
snow storm. He questioned the cost of a trail and if a trail were
created, would it be plowed. He is opposed to the vacation of
segment C due to safety reasons.
The City Engineer stated that the City would have to plow the
trails.
Norbert Schmitt stated his opposition to the closing of the center
segment of Muhlenhardt Road because the buses cannot go up the hill
to the south. They run the buses down the hill (north) for safety
purposes. He doesn't like cul-de-sacs because the buses cannot
turn around in them without difficulty.
Ralph Goode, 9132 Upton Avenue South, Bloomington, questioned the
maintenance costs. He needs a south access to County Road 18 or
they cannot get into their property, which eliminates the proposed
southerly cul-de-sac as an option for them. They do not object to
running Muhlenhardt Road through with a lesser degree turn unto
County Road 18 . He suggested Scott County place a left-hand turn
lane going north on County Road 18 at the Muhlenhardt intersection.
He also suggested the city request that the county pay a portion of
this improvement. He added they purchased their property with a
front roadway and would like to continue to have access to a front
roadway.
Steve Muhlenhardt, 7556 Eagle Creek Blvd. , stated the access from
Muhlenhardt Road to County Road 18 can help Mr. Goode' s proposed
development and not necessarily hinder it. He stated a southerly
cul-de-sac does him no good. He stated it doesn't make any
difference to his property if the center segment of Muhlenhardt
Road is closed and suggests a barricade be placed on the southerly
portion of Muhlenhardt Road until further development. He voiced
his concern that the County Road 18 bridge project may make a
difference to the road designs in the area of Muhlenhardt Road. He
is opposed to the entire project at this time.
DeLoyce Goode stated they are not currently planning on developing.
They have no immediate plans for their property, but would like to
see something in this area in the future for their children.
Jeanette Vix, 8575 McGuire Circle, stated that the buses cannot
make it up Muhlenhardt Road (headed south) . The buses have tried
on several occasions and can't do it. She suggested all
Councilmembers drive Muhlenhardt Road in order to fully understand
the grade level of this road. She would like to see the road
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -6-
improved and doesn't want the center segment (C) vacated. She
added the residents often use Muhlenhardt Road to go south to
County Road 42 . She stated that the speed limit signs have helped
to some extent.
Douglas Theis, 2134 Muhlenhardt Road, questioned if the County Road
18 project would relate to anything being done on Muhlenhardt Road.
The City Eng. responded that the County Road 18 bridge project
would not have any effect on this proposed project. Mr. Theis then
questioned why the residents in Horizon Heights are not being
assessed.
Joan Wiswall, 8574 McGuire Court, stated she often goes south from
Riverview Estates, so uses Muhlenhardt Road. She added that she
doesn't like the left-hand turn she has to make when going north
off of County Road 18 unto Muhlenhardt Road. She also suggested
the use of speed bumps and stop signs be placed at Muhlenhardt and
Horizon.
Terry Kanitz, 8563 McGuire Circle, stated he is in favor of the
road going through, but is not in favor of the proposed
assessments. He stated Muhlenhardt Road is a non-collector for
Horizon Estates and Riverview Estates and many people use
Muhlenhardt Road as a short-cut south to County Road 42 . He stated
speed is a concern on Muhlenhardt Road.
Ladonna Cleveland, 8624 McGuire Court, stated she doesn't want to
see any segment of Muhlenhardt Road vacated, and added she very
rarely goes north on Muhlenhardt Road. She stated that when they
were looking to purchase property, this area was researched and
prior to purchasing, was told by the City Engineer (who gave her
the plat map) that there would be no assessments for this area in
the next 15 - 20 years. She added she felt the improvement costs
should also be spread to other residents in the area.
Tony Newman, 2340 Horizon Circle, voiced his anger because he did
not receive the same information that the rest of the residents
received, he only learned about this two weeks ago. He stated he
is being assessed just like the rest, but has not received the
complete information given to all others. He has heard proposals
to blacktop the road, the drainage problem spoken of hasn't been
resolved, but believes the flow of water will be increased creating
another problem at the bottom of the hill. Hearing complaints
about can't get up the hill, he feels if the road is blacktopped
and the City is doing their job, people will be able to get up the
hill. He wants the project held off at this time. He would like
to know how the assessments are being spread out. He also doesn't
believe you could have a speed problem since the grade level should
slow the speed down. He added he would like segment C vacated
(center section of Muhlenhardt Road) .
•
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -7-
Charlotte Post, 8579 McGuire Circle, stated she was told by the
county that they would not be assessed for any improvement. She
questioned who created the dangerous intersection at the southerly
portion of Muhlenhardt Road connecting with County Road 18 . She
stated she had been informed that if they agreed to the paving of
McGuire Circle, she would not have to pay for any paving of
Muhlenhardt Road, especially since she doesn't live on Muhlenhardt
Road. She stated safety is an issue especially for the buses that
cannot go south on Muhlenhardt Road. She added that most of her
travels take her south on Muhlenhardt through segment C. She
questioned why stop signs have not been placed on the Horizon and
Muhlenhardt intersection. She doesn't like the aspect of a trail
system. She added that the city of Savage is the responsible
entity for emergencies in their area, and, in an emergency, these
vehicles would come from the south on Muhlenhardt Road. She
questioned why they were getting assessed, but residents in Horizon
Heights were not. She concluded by stating that she doesn't want
any portion of Muhlenhardt vacated and doesn't want to be assessed.
John Mikkonen, 8673 McGuire Court, stated he is in favor of a 28
foot wide road and wants a functional road. They look at
Muhlenhardt Road as a city road and it should be treated the same
as other city roads.
Michael Tappe, 8414 Horizon Drive, stated he would like to see
segment C (center section of Muhlenhardt Road) vacated. He doesn't
personally travel this road, but doesn't like the current setup.
He stated there is a traffic problem and some day a child will get
hit. He suggested a 4-way stop sign and perhaps some speed bumps
at the Horizon and Muhlenhardt intersection. He said the first
issue should be one of safety. He added there should be more cost-
sharing by the city.
Tom Broderson, 2325 Horizon Circle South, is in favor of vacating
the middle section of Muhlenhardt Road. He added that by vacating
this segment, it would provide some type of play area. The traffic
on Muhlenhardt Road, although posted for 30 mph, is faster than 30
mph. He has called the Police Department regarding this issue and
was informed that the speed limit is 55 mph, indicating to him that
they won't control the speed of traffic in this area. He said
there is a definite safety issue and that a grade of 11 - 15
percent, as is indicative of Muhlenhardt Road, is a horrible
engineering design. He added this road doesn't get plowed and that
is why people can't make it up the hill. He added that if this
road were blacktopped and plowed, people should then be able to
utilize this road.
Nancy Wetherille, 8583 McGuire Circle, is not in favor of vacating
the center section of Muhlenhardt Road (segment C) . She added that
even if it were plowed, the sun would not melt the rest of the snow
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -8-
and ice so you still couldn't use the hill and, therefore, a
southerly access is still needed.
Dave Hauger, 2380 Horizon Circle, questioned why the City is trying
to initiate this project. He has not ever seen any city employee
out at Muhlenhardt Road maintaining the road, and added that this
road is no benefit to the city of Shakopee, so just leave the road
alone, only maintain it better. He added this is a beautiful
country area so leave the road as gravel.
Tommy Johnson, 8621 McGuire Circle, stated the City should consider
the safety issue. He stated the road should be left as it is, not
vacate any area of it, and leave the road alone.
Wayne Cronkite, 8560 Muhlenhardt Road, has property located on the
intersection in question. He said this road is a bad design with
safety problems and regardless of what is done with the road, it
doesn't warrant the expense involved.
Dennis Banks, 8394 Horizon Drive, stated he doesn't care what
happens to Muhlenhardt Road because he doesn't use it. He stated
that if residents don't use this road, they should not be assessed.
Jim Rognlie, 2360 Muhlenhardt Road, stated his main concern is with
safety. He suggested putting a new design to County Road 18 and
leaving Muhlenhardt Road alone. He suggested that the city pay the
cost to blacktop if they feel so strongly about improving this
road. The blacktop cost would pay itself back with reduced
maintenance costs.
Chuck Bicking, 2350 Muhlenhardt Road, stated his driveway goes out
to Muhlenhardt Road. He stated that the speed is in excess of 40
mph and is very concerned with safety. He added he wants to limit
the access from County Road 18 but if a new access is created to
County Road 18, there should be a left-hand turn lane installed
going north on County Road 18. He suggested that if it's
maintenance the City is concerned with, the city should be paying
for the improvement cost.
Bruce Brown, 8730 McGuire Circle, stated the City should pay for
the cost of this improvement since they are the ones recommending
the improvement.
Peggy Hanninen, 2263 Horizon Circle, stated she has never seen the
City put any fresh gravel on this road and is against the entire
project.
Doug Theis stated he has seen gravel being placed and knows that
grading has occurred. He added the maintenance costs are being
spent, but the gravel is washed away.
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -9-
The City Engineer stated that speed bumps will not be installed on
city streets and stop signs need to be petitioned for. He stated
that speed and traffic was not the reason for this proposed
improvement. The City Engineer added that the assessment policy is
100 percent for gravel roads. He added that by paving segment A
and B it would provide a benefit to the residents in Riverview
Estates and those abutting the southerly section of Muhlenhardt
Road. He added that a different access (known as a "dog leg") to
County Road 18 could be paid for through the Letter of Credit from
the developer of Horizon Heights as provided in the Developer's
Agreement, which is on file. He suggested the City Council check
into all the funding options available for improvements to
Muhlenhardt Road; this improvement may fall under state aid funds.
Discussion continued on how assessments are calculated and how best
to assess for this type of road improvement.
Mayor Laurent asked for further comments from the audience.
Jack Wiswall, Jr. , 8574 McGuire Court, questioned the concept of
state aid funding and wants information on a benefit appraisal. He
stated the assessment cost would not add to the resale of his
property.
Steve Muhlenhardt, 7556 Eagle Creek Blvd. , stated he is paying for
the "dog leg" to County Road 18 so everyone will be happy. He
questioned if he would gain more accesses from Muhlenhardt Road.
He added the "dog leg" to County Road 18 would decrease the size of
the lots abutting this portion of the proposed roadway. He
questioned why the city accepted a road that did not meet
specifications. He suggested leaving the road alone and doing
nothing with this area, including the "dog leg" to County Road 18.
Chuck Bicking, 2350 Muhlenhardt Road, stated that the benefit for
the City would reduce its expense. Therefore, the city should be
paying for these improvement costs.
Tony Newman, 2340 Horizon Circle, stated he is already paying for
a water drainage assessment and the city should pay for the road
improvements.
Ralph Goode, 9132 Upton Avenue South, Bloomington, stated there
would need to be a variance on the corner lot of Muhlenhardt Road
and County Road 18 if the "dog leg" was installed. Since Mr.
Muhlenhardt is paying for the "dog leg" , if the city denies a lot
size variance, it would be a gross injustice. He stated that if
Muhlenhardt Road is made into a cul-de-sac at the south end, his
property will be devalued. He favors the do nothing approach and
wants his own access to County Road 18 . He stated he will not
give up the right to County Road 18 . He added that if there are
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -10-
improvements, the entire Muhlenhardt Road be improved with the "dog
leg" to County Road 18 .
Gretchen Haugen, 2113 Muhlenhardt Road, stated the hill is terrible
and should be resolved. She suggested a policy needs to be
established for assessments for this type of improvement but
believes the area residents should not be assessed.
Dennis Vix, 8575 McGuire Circle, wants direction as to the Council
intent before he leaves the meeting.
Charlotte Post, 8579 McGuire Circle, questioned the upgrading of
the entire road with the "dog leg" included and questioned how the
proposed assessments are established. She said more property
owners should be assessed.
Steve Muhlenhardt, 7556 Eagle Creek Blvd. , stated he doesn't
believe he should be assessed any more than he already is being
assessed.
Ladonna Cleveland, 8624 McGuire Court, said the assessment should
be divided better.
Bonnie Sharp, 2310 Horizon Circle, stated if County Road 42 is
upgraded to four lanes, this will increase the traffic on
Muhlenhardt Road.
Tom Broderson, 2325 Horizon Circle, stated that if the City wants
to keep the costs down, improvement of the entire road will not
accomplish this.
Mayor Laurent asked for further comments from the audience. There
was no response.
Mayor Laurent closed the public hearing.
Sweeney/Vierling moved to direct staff to meet with Steve
Muhlenhardt to determine the lay-out on the ground of the "dog leg"
to County Road 18, as shown on the drawings, construct the "dog
leg" in gravel, and do nothing else. Motion carried unanimously.
The City Council recessed at 10: 20 p.m.
The City Council reconvened at 10: 35 p.m.
Sweeney/Vierling moved to direct staff to take the steps necessary
to vacate the present connection of Muhlenhardt Road from the "dog
leg" to County Road 18 after the "dog leg" is constructed. Motion
carried unanimously.
Cncl. Beard resumed his seat at the Council table.
Officials Proceedings of the February 18 , 1992
Shakopee City Council Page -11-
Don Link came before the Council to inform the members that the
purchase of the adjacent piece of property to the parcel he
currently owns in Behringer 's Addition is in process. The Council
suggested Mr. Link re-assemble these parcels as his next step
toward a building permit.
Sweeney/Vierling offered Resolution No. 3549 , A Resolution Of The
City Of Shakopee, Minnesota, Waiving The Prohibition Against
Issuing A Building Permit In The Subdivision Regulations, As
Provided In City Code Section 12 . 16, Subd. 4 . , and moved its
adoption. Motion defeated unanimously.
Beard/Vierling moved, that in view of the cooperative working
arrangements between the Finance Department and the County
Auditor's office, to approve the abatement of paying the 1986
special assessments, code 61, in the amount of $300.74 for parcel
#27-056004-0, in Eaglewood 2nd Addition. Motion carried
unanimously.
The City Council received the draft copy of the personnel handbook
and was asked by the City Attorney to review it prior to the
Council meeting of March 10, 1992 .
Vierling/Beard moved to authorize the City Administrator to prepare
and distribute an RFP for the hiring of a construction manager for
the new City Hall project, on those items that will not be
duplicated by Boarman and Associates. Motion carried unanimously.
Vierling/Sweeney offered Resolution No. 3551, A Resolution
Accepting Work On The JEJ Warming House/Picnic Shelter Building,
Project No. 1991-1, and moved its adoption. (Motion carried
unanimously under Consent Business) .
Mayor Laurent passed the gavel to Vice Mayor Vierling due to
conflict of interest on the vacation of Polk Street between 10th
Avenue and 12th Avenue.
Sweeney/Lynch offered Resolution No. 3545, A Resolution Setting The
Public Hearing Date To Consider The Vacation Of That Portion Of
Polk Street Between 10th Avenue And 12th Avenue, and moved for its
adoption. Motion carried unanimously.
Vice Mayor Vierling passed the gavel back to Mayor Laurent.
Vierling/Sweeney offered Resolution No. 3546 , A Resolution Amending
Resolution No. 3525, Adopting A 1992 Pay Schedule For The Officers
And Non-union Employees Of The City Of Shakopee, and moved for its
adoption. (Motion carried unanimously under Consent Business) .
Vierling/Sweeney offered Resolution No. 3548 , A Resolution Of The
City Of Shakopee, Minnesota, Appointing New Representatives To
Officials Proceedings of the February 18 , 1992
Shakopee City Council Page -12-
Serve On The Board Of The Minnesota Police Recruitment System, and
moved for its adoption. (Motion carried unanimously under Consent
Business) .
Vierling/Sweeney offered Resolution No. 3552 , A Resolution Amending
Resolution No. 2934 , By Replacing The Investment Policy and moved
for its adoption. (Motion carried unanimously under Consent
Business) .
Discussion ensued regarding a request to meet with the Council in
a Committee of the Whole to allow the Shakopee/Prior Lake Youth
Hockey Association and the Shakopee Valley Ice Arena to present an
outline describing their facility issues and needs.
Vierling/Sweeney moved to have staff establish a time frame for the
sequencing of the entire facilities operation. Motion carried
unanimously.
Cncl. Beard and Lynch thanked the Council for the opportunity to
attend the League of MN Cites seminar for newly elected officials.
Cncl. Lynch suggested that this budget item be increased in the
future since it was a very valuable learning experience.
Beard/Vierling moved to invite the Shakopee Hockey Assn. to the
Committee of the Whole Meeting on March 31, 1992 and because their
concerns are more immediate in nature, this is scheduled first, but
if other committees make similar requests, they will be heard at a
later Committee of the Whole.
Discussion was held on proper procedure for which to follow for
separate committees. Cncl. Vierling called for the question.
Motion carried unanimously.
Mayor Laurent informed the Councilmembers of the reception with the
legislators scheduled for February 19, 1992 .
Sweeney/Vierling moved that staff be directed to contact Teresa
Thews, Senior Realty Specialist for the MN Department of Natural
Resources, and inform her that pursuant to her letter of January
29, 1992 , she has her "cart before her horse" . Motion carried
unanimously.
Sweeney/Vierling moved to rebid the contract on the design
agreement for City Hall, on the grounds that Boarman & Associates
is adding additional charges to the existing contract by stating,
"the architect shall provide the owner with a certificate of
$1, 000, 000 errors and omissions insurance. The owner shall
reimburse the architect 3 . 5 percent of the total fees paid for said
certificate" .
Officials Proceedings of the February 18, 1992
Shakopee City Council Page -13-
Vierling/Sweeney moved to amend the motion to give Boarman and
Associates an opportunity to delete the clause prior to rebidding
the contract. Motion carried unanimously.
Motion carried unanimously on the main motion as amended.
The City Council recessed at 11: 50 p.m. , to the Executive Session
to discuss collective bargaining and litigation.
Mayor Laurent reconvened the meeting at 12 : 09 a.m. There was no
action taken during the Executive Session.
Vierling/Beard moved to adjourn. Motion carried unanimously.
Meeting adjourned at 12 : 09 a.m.
Judith S. Cox
City Clerk
Jane Van Maldeghem
Recording Secretary
4lla .
MEMO TO: Dennis Kraft, City Administrator
FROM: Terrie Sandbeck, Assistant City Planner
RE: Vacation of Drainage and Utility Easement
in Lot 1, Block 3 , Evergreen First Addition
DATE: March 6, 1992
INTRODUCTION:
Staff has received a petition from Renden Development and Laurent
Builders, Inc. to vacate a ten foot drainage and utility easement
along the eastern lot line in Lot 1, Block 3, Evergreen First
Addition. The City Council is scheduled to hold the public hearing
on March 10, 1992 , to consider this vacation request. As per
Minnesota Statute 462 . 356, the Planning Commission is required to
review this proposed vacation to make sure it is not in conflict
with the City's Comprehensive Plan.
RECOMMENDATION OF THE PLANNING COMMISSION:
The Planning Commission has tabled their recommendation to the City
Council, and are recommending that the City Council continue the
public hearing on this application until their meeting on April 21,
1992 .
ACTION REQUESTED:
Offer and pass a motion to continue the public hearing for the
application to vacate the Drainage and Utility Easement Within Lot
1, Block 3 , Evergreen First Addition until April 21, 1992 .
7/ b
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Vierling Drive, C.R. Road 17 to C.R. 79
DATE: March 3, 1992
INTRODUCTION:
Attached is Resolution No. 3556 ordering an improvement and
preparation of plans and specifications to Vierling Drive located
between County Road 17 and County Road 79 .
BACKGROUND:
On September 17, 1991 the City Council of Shakopee ordered the
preparation of a feasibility report for the construction of
Vierling Drive between County Road 17 and County Road 79 by
Resolution No. 3468.
The feasibility report has been completed and was submitted to the
City Council on February 4, 1992 . Subsequently, a public hearing
was scheduled for March 10, 1992 by Resolution No. 3537 to consider
the proposed improvements.
A petition was received by the developer of the Meadows Subdivision
to construct Vierling Drive from its existing location east to the
developer' s easternmost property line. Vierling Drive is also on
the Municipal State Aid Route and currently the City of Shakopee
has excess funds in our State Aid balance. Because of that reason,
staff is proposing to construct Vierling Drive all the way to
County Road 17 which would take it through the adjacent subdivision
of Prairie Estates. Therefore, the feasibility report was prepared
on the entire length from County Road 17 to County Road 79.
The proposed improvements consist of constructing Vierling Drive to
Municipal State Aid Standards. This consist of constructing a 50
foot wide, 9-ton bituminous roadway with curb & gutter and storm
sewer. As in past projects involving Vierling Drive, it is
proposed to assess the abutting properties for a comparable 36 foot
wide local street rather than a 50 foot wide collector street.
Staff will give a presentation on the feasibility report at the
public hearing. PLEASE BRING A COPY OF THE FEASIBILITY REPORT FROM
YOUR FEBRUARY 4, 1992 CITY COUNCIL PACKET.
At the conclusion of the public hearing if the City Council
determines that this project should be constructed, attached is
Resolution No. 3556 which orders plans and specifications prepared
for the project.
Because of the absence of one Councilor from the March 10th
meeting, and the removal of another Councilor from voting on the
issue due to being one of the affected properties, the Council may
wish to continue the public hearing to the March 17th Council
meeting.
ALTERNATIVES:
1. Adopt Resolution No. 3556 which orders plans and
specifications prepared for this project as recommended by the
feasibility report.
2 . Determine that the project should not be constructed and deny
Resolution No. 3556.
3 . Table Resolution No. 3556 for additional information from
staff.
4 . Continue the public hearing until March 17 , 1992 .
RECOMMENDATION:
Because of the absence of one Councilor, staff recommends
Alternative No. 4, to continue the public hearing until March 17 ,
1992 .
ACTION REQUESTED:
Move to continue the public hearing to March 17, 1992 for the
improvements to Vierling Drive between County Road 17 and County
Road 79.
DH/pmp
MEM3556
RESOLUTION NO. 3556
A Resolution Ordering An Improvement And
The Preparation of Plans And Specifications For
Vierling Drive, Between County Road 17
And County Road 79
Project No. 1992-3
WHEREAS, Resolution No. 3537, adopted on February 4, 1992 ,
fixed a date for Council hearing on the proposed improvement of
Vierling Drive, between County Road 17 and County Road 79 by
street, curb & gutter and storm sewer construction; and
WHEREAS, ten days published notice of the hearing through two
weekly publications of the required notice was given and the
hearing was held on the 10th day of March 1992 , at which all
persons desiring to be heard were given an opportunity to be heard
thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1. That the improvement is ordered as hereinafter described:
Street construction of Vierling Drive between County Road
17 and County Road 79 to Municipal State Aid Standards
including pavement, curb & gutter and storm sewers.
2 . David E. Hutton, Public Works Director, is hereby
designated as the engineer for this improvement. He shall prepare
plans and specifications for the making of such improvement.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
, 19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form:
City Attorney
COI' SENT / , s
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Shakopee Community Development Commission One Year and
Five Year Work Plans
DATE: February 21, 1992
INTRODUCTION:
Each year as a part of the Star City recertification
requirements, the City must complete a One Year and Five Year Work
Plan. (See Attachment #1)
BACKGROUND:
On February 19, 1992, the Shakopee Community Development
Commission moved to recommend to City Council the approval of the
One Year and Five Year Work Plans. The plans simply serve as a
guide to directing the various City Committee's throughout the
year.
ALTERNATIVES:
1. Move to approve the Community Development Commission One and
Five Year Work Plans.
2 . Amend the One and Five Year Work Plans and move their
adoption.
3 . Table action pending further information from staff.
4. Do not approve the One Year and Five Year Community
Development Commission Work Plans.
STAFF RECOMMENDATION:
Staff recommends Alternative #1.
ACTION REQUESTED:
Move to approve the Community Development Commission One and
Five Year Work Plans.
BAS/tiv
Community Development Commission (CDC)
Shakopee Economic Development
1992 One Year Work Plan
Mission Statement: To create new jobs, increase the local tax
base, retain and assist existing business,
attract new businesses and capitalize on the
existing area development potentials.
Activity/objective: To encourage the implementation of an ongoing
economic development program for the City of
Shakopee stressing job retention, job
creation, downtown development and the
tourism industry.
Budget: CDC Budget $16, 380
Time Frame: Ongoing from January 1992
Projected Results: 5% Increase in local tax base.
2 . 5% Increase in population.
2 . 5% Increase in employment base.
10% Increase in the number of residential
building permits issued.
Attraction of at least one new
commercial business in the
downtown.
Attraction of at least one new industry
into the industrial park.
Attraction of at lease one elderly
residential development.
5% Increase in tourists at the recreational
facilities in Shakopee.
Committee/Organization Chairpersons:
Shakopee City Council - Mayor Gary Laurent
Shakopee Housing and Redevelopment Authority - Robert
Sweeney
Convention and Visitors Bureau - Deb Carey
Shakopee Community Development Commission - Bill Mars
Chamber of Commerce - Barry Stock, President
Scott County Transportation Coalition
Planning Commission - Melanie Kahleck
City of Shakopee - Staff
City Administrator - Dennis Kraft
Assistant City Administrator - Barry Stock
City Planner - Lindberg Ekola
City Engineer - Dave Hutton
1992 One Year Work Plan Page - 2
Goal #1 Provide for the improvement of the transportation system and to
enhance local and regional transportation objectives.
Objective Assigned To Completion Date
1. Work with Mn DOT to pursue City Council April 1992
the Mini-bypass bid letting.
2 . Continue to support the Scott City Council Ongoing
County Transportation Coalition
in their efforts to improve
transportation process to Scott
County.
Goal #2 Encourage downtown development which will promote a vital
commercial/institutional district.
Objective Assigned To Completion Date
1. When reviewing and updating CDC Sept. 1992
City Code determine if the Planning Com.
Downtown Design Standards should
be incorporated into City Ordinance
2 . Create a Subcommittee to CDC March 1992
evaluate development alternatives
for Block 3 and 4 .
3 . Evaluate the rehabilitation CDC December 1992
grant program and determine if City Council
it should be continued, amended
or altogether terminated.
4. Develop a plan with SPUC to CDC/SPUC April 1992
underground downtown utility City Council
lines.
Goal #3 Initiate planning and marketing concepts that will increase
residential development interest in the community.
Objective Assigned To Completion Date
1. Complete the update of the Planning Com. July 1992
City' s Comprehensive Plan. City Council
2 . Submit the Municipal Facility Park Advisory Brd. March 1992
Task Force Work Plan to City Council
City Council.
1992 One Year Work Plan Page - 3
3 . Work with the DNR to facilitate Park Advisory Brd. Sept. 1992
the completion of the MN River
Valley Trail through Shakopee.
4. Create a subcommittee to Planning Com. April 1992
evaluate the need for rezoning
the 5th and Market St. Project
area.
Goal #4 Encourage new industrial development and the expansion of
existing industries in the City.
Objective Assigned To Completion Date
1. Work with and support the CDC Ongoing
activities of the Scott County
Economic Dev. Coalition.
Goal #5 Encourage the development of support services such as schools,
medical facilities and public facilities which provide for a good
free standing growth center.
Objective Assigned To Completion Date
1. Work with St. Francis Hospital City Council Ongoing
to facilitate the development of
their new site.
2 . Work with the School District to City Council July 1992
acquire property to meet their
future growth needs.
3 . Complete a comprehensive Parks Advisory Brd. April 1992
community survey. CDC/City Council
Goal #6 Develop an organizational structure and staffing program which
will promote economic development.
Objective Assigned To Completion Date
1. Complete the 1993 One Year City Council Jan. 1993
Work Plan.
2 . Complete the Annual Community CDC Feb. 1991
Profile.
1992 One Year Work Plan Page - 4
3 . Develop a survey instrument to CDC April 1992
gather customer input on a
regular basis.
Goal #7 Support and encourage a community focus on tourism opportunities
emphasizing year round activities.
Objective Assigned To Completion Date
1. Work with the Shakopee CDC Ongoing
Visitors and Convention Bureau
and Chamber of Commerce on
marketing and special events
which will attract tourists
to the area.
2. Promote year round use of the CDC Ongoing
hospitality and tourism industry.
City of Shakopee Five Year Economic Development Plan
Goal #1 Provide for the improvement of the transportation system and to
enhance local and regional transit objectives.
Objective 1992 1993 1994 1995 1996
1. Construct Phase II of the X
Downtown Redevelopment
Project. 1st Ave.
(Atwood - Sommerville)
2. Work with Mn DOT X
to pursue the mini
bypass bid letting.
3 . Work with Mn DOT during X
the construction of the
mini bypass to minimize
the impact on the
downtown area.
4 . Extend 13th Ave. to open X
up more residential land
for development. (Phased
Extension)
5. Continue to work with X X X X X
the Scott County
Transportation Coalition
to improve transportation
access into our community.
Goal #2 Encourage downtown redevelopment which will promote a vital
commercial/institutional district.
Objective 1992 1993 1994 1995 1996
1. When reviewing and X
updating City Code
determine if the
Downtown Design Standards
should be incorporated
into City Ordinance.
2 . Create a subcommittee to X
evaluate development
alternatives for property
north of First Ave.
CDC 1992 Five Year Work Plan Page - 2
3 . Create a subcommittee to X
evaluate alternatives for
improving the riverfront
entrance into the downtown
area.
4. Evaluate whether the Rehab X X X X X
Grant Program should be
continued.
5. Develop a plan with SPUC X
to underground downtown
utility lines.
Goal #3 Initiate Planning and Marketing concepts that will increase
residential development in the community.
Objective 1992 1993 1994 1995 1996
1. As a result of the X
Comp. Plan update,
comprehensively amend the
Shakopee Zoning Ordinance
in order to facilitate
sound economic development
in a timely manner.
2. Participate in the Scott X X X X X
County Economic
Development Coalition and
support their activities.
3 . Work with the DNR to X X
facilitate the completion
of the MN River Valley
Trail through Shakopee.
4. Submit the Municipal X
Facility Task Force Work
Plan to City Council.
5. Create a subcommittee to X
evaluate the need for
rezoning the 5th and
Market St. Project Area.
6. Create a subcommittee to X
to investigate alternatives
for beautifying the First
Ave. - Marschall Rd. corridor.
CDC 1992 Five Year Work Plan Page - 3
Goal #4 Encourage new industrial development and the expansion of
existing industries in the City.
Objective 1992 1993 1994 1995 1996
1. Update the data base of X X
vacant commercial
industrial properties.
Goal #5 Encourage the development of support services such as schools,
medical facilities and public facilities which provide for a good
free standing growth center.
Objective 1992 1993 1994 1995 1996
1. Work with St. Francis X X x X x
Hospital to facilitate
the development of their
new site.
2 . Create a subcommittee to X
evaluate alternative use
for existing St. Francis
Hospital.
3 . Create a subcommittee to X
evaluate the potential of
developing a water source
for Deans Lake.
4 . Work with School District X
to acquire property south
of Sr. High for their
future expansion needs.
5. Acquire a 20 - 40 acre X
site for a major athletic
complex to serve eastern
Shakopee.
6. Work with the owners of the X
industrial park to negotiate
a land swap for trail purposes
around Deans Lake in lieu of
future park dedication fees.
CDC 1992 Five Year Work Plan Page - 4
7. Complete a comprehensive X
community survey to
identify community facility
needs and feelings regarding
level of services.
Goal #6 Develop an organizational structure and staffing program which
will promote economic development.
Objective 1992 1993 1994 1995 1996
1. Complete the annual X X X X
Community Profile.
2 . Complete the One Year X
Work Plan
3 . Develop a survey X
instrument to gather
customer input on a
regular basis.
Goal #7 Support and encourage a community focus on tourism opportunities
emphasizing year round activities.
Objective 1992 1993 1994 1995 1996
1. Work with the Shakopee X X X X X
Visitors and Convention
Bureau and Chamber of
Commerce on marketing and
special events which will
attract tourists to the area.
2 . Promote year round use of X X X X X
the hospitality and
Tourism industry.
3 . Work with the DNR to X X
complete the MN Valley
Trail through Shakopee.
lib
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator/C. S. Director
RE: Local Recycling Development Grant Funds
DATE: February 21, 1992
INTRODUCTION:
For the past five years the City of Shakopee has sponsored a Spring
Clean-up Program. In both 1990 and 1991, funds for operating the
program have been received from Scott County. Limited funding is
available from the County in 1992 for Recyclable Material Collection
programs.
BACKGROUND:
In 1991 the City of Shakopee received $15, 850 from Scott County to
off-set costs associated with the following waste abatement
activities pursued by the City in 1991; Recycling Clean-up Program -
$7 , 350, Fall Yard Waste Collection - $4, 500, Recycling Containers -
$4, 000.
Attached is a correspondence from Mr. Al Frechette, Environmental
Health Manager for Scott County. Mr. Frechette's correspondence
indicates that in 1992 , $5, 073 will be available for a Shakopee
recyclable material collection program.
On February 19, 1992 , the Energy and Transportation Committee
discussed whether or not the City should consider a Spring Recyclable
Material Collection Day as opposed to a Fall Recyclable Material
Collection Day. In 1991, total costs for conducting the Spring
Clean-up Program were $11, 740. 04 . The City collected revenues (gate
fees, County Grant) in the amount of $10, 756.86 for a net program
deficit of $983 . 18 (See Attachment #2) . The 1992 city budget does
not include funds for conducting a Clean-up Program. Therefore, the
Committee is recommending a program that will utilize the county
grant funds and gate receipts to cover all program costs.
The Committee is recommending that the clean-up program be held on
Saturday, May 2 , 1992 between 7 : 30 a.m. and 12 : 30 p.m. The clean-up
site will be located in the same location as last year. Basically,
the program will resemble last years program with several minor
changes including:
1. Increase gate fees to $25. 00 for a car and $45. 00 per
pickup and/or trailer plus an additional $10. 00 per
mattress or box spring.
2 . Limit tire disposal to four tires per vehicle.
3 . Limit appliances to two appliances.
4 . Five dollars ($5. 00) per load for recyclable items such as
AU/BS/CLEANUP 92
appliance, car batteries, tires (Max. 4 tires per vehicle)
and yard waste may be disposed of at no charge.
Shown in Attachment #3 is a projected budget for this years proposed
program. The Committee is recommending that the appropriate City
officials be authorized to submit and enter into a grant agreement
with Scott County for funding a portion of the 1992 clean-up program.
On February 25, 1992 , Ms. Mary Ann Schmidt, representing Louisville
Township, inquired whether or not they could piggyback on our
program. Louisville Township would be willing to contribute their
County Grant amount ($393 . 00) to the City if we would allow
Louisville Township residents to access our site. Staff would like
Council to discuss this issue separately from our program and direct
staff accordingly.
ALTERNATIVES:
1. Move that the appropriate City officials be authorized to submit
an application and execute an agreement with Scott County for a
Spring Recyclable Material Collection Day.
2 . Do not pursue a Recyclable Material Collection Day in 1992 .
3 . Select some other type of program format to utilize the
available grant funds.
STAFF RECOMMENDATION:
Staff recommends alternative #1 .
ACTION REQUESTED:
1. Move to authorize the appropriate City officials to submit an
application and execute an agreement with Scott County for a
Spring Recyclable Material Collection Day.
2 . Inform Louisville Township that the City would permit Township
residents to participate in our program if they agree to
contribute their grant amount to the City plus pick-up 10% of
any project deficit.
AU/BS/CLEANUP 92
i
SCOTT COUNTY
ENVIRONMENTAL HEALTH
COURTHOUSE A102
428 S. Holmes St.
SHAKOPEE, MN 55379-1393 (612) 496-8177
January 22, 1992
Barry Stock °'AN 2 41992
City of Shakopee _
129 East First Avenue Y Or: - E
Shakopee, MN 55379
Dear Mr. Stock:
Scott County has again received Local Recycling Development Grant funds from
the Metropolitan Council. Of the $227,960 received this year, $25,000 is
earmarked for grants to Cities and Townships. This year these grants to cities
and townships are to be used for Recyclable Material Collection Days.
The amount of funding available to each city or township is based on
population, using the 1990 census. The funds available to The City of Shakopee
at this time for Recyclable Material Collection Days are $5,073.00. To apply
please submit a letter of request for funding and an Exhibit A which is a
project description (see the example enclosed to give you some idea of the
detail we are looking for) . Please send your application to us at least two
months before the date of your event. When we receive your application and
approve it we will send a completed agreement to you for your signature. The
agreement will be like the ones used in previous years. You can anticipate a
check four to six weeks after we receive your signed agreement.
If you decide not to apply for funds for these projects, we would also
appreciate knowing that as soon as possible, so that funds can be transferred
elsewhere.
You can elect to cooperate with a neighboring community for this project. If
so, either all cooperating communities can prepare individual agreements that
complement each other, or, a community's controlling elected board can
designate, by resolution, respective funds to the implementing community.
We have information to help you prepare for this project. We have names and
numbers for recyclers, and related service providers. There are also some
regulatory standards associated with management of some of the recyclable
materials (batteries, oil, appliances) which you should investigate. Please
feel free to call this office with any questions.
Sincerely,
(216-3_, 7/414
Allen J. Frechette
Environmental Health Manager
Enclosures
An Equal Opportunity IAfrmative Action Employer
Model Exhibit A
• Proposed use of funds for Project # 10.
In accordance with the attached grant agreement and applicable state
laws, hereby requests funding for the following programs to enhance
current recycling efforts within our community.
Our community will sponsor a spring cleanup day on May 25, 1991. People will
be encouraged to bring designated waste and recyclable material to the City
Public Works garage lot between the hours of 8:00 A.M. and 5:00 P.M. . A tip
fee will be charged for those items that cannot be recycled to cover City
costs. The following recyclable materials will be accepted at no cost: tires,
lead acid batteries, used motor oil, appliances, yard and tree waste,
cardboard, plastic containers (except oil containers or hazardous material
containers), glass food and beverage containers, office paper and junk mail,
newspapers, phone books (if markets still exist) , old books, scrap metal, and
furniture (reusable quality only) .
The following costs are proposed for this grant request:
Tires @ 1.00 each for automobile, (covers transportation) x 500: $500.00
Tires @ 5.00 each (total cost offset by fee for rimmed & $500.00
large tires) x 100:
Lead Acid Batteries, cost for temporary storage area construction: $75.00
Used Motor Oil, cost for tank and arrangements for recycling:
$150.00
Appliances, 200 @ $10.00 each:
$2,000.00
Yard and Tree waste for hauling & processing into chips or compost: $1,200.00
Rental containers for cardboard, glass, plastic, paper, books,
$500.00
metal:
Transportation of furniture to Goodwill, Pilot City Project etc. :
$350.00
500,00
Recycling old books through the Scott County Work Place: X$
City Public Works Staff (time only for recycling efforts and prep. ) $600.00
Total Recycling Days Grant Request:
$6,375.00
Page 5
Final Report 6/11/91
Attachment #2
City of Shakopee Clean-up Day
Budget
Expenditures 1989 Actual 1990 Actual 1991 Actual
Maust Fiber Fuels (Tires) $1000 . 00 $ 500. 00 $1, 650 . 00
Zein Appliance 708 . 75 903 . 00 750. 75
Waste Management Inc. 4349 . 12 6136. 50 2 , 656. 50
Refuse Disposal Fees 3558 . 00 2775. 00 3 , 819 . 98
Shakopee Area Catholic Sch. 300. 00 400. 00 400. 00
Public Works Staff Time 407 . 29 - 1, 076. 49
Misc./Contingency0. 00 597 . 18 1, 386. 32
Total Expenditures $10, 323 . 16 $11, 311. 68 $11, 740 . 04
Revenues
County Grant -- -- $7 , 889 . 36
Gate Fees $ 600 . 00 1, 773 . 00 2 , 867 . 50
Appliances 405. 00 817 . 00 --
Furniture 326. 00 301. 50 --
Brush (leaves) 300. 00 600. 00 --
Tires 501. 00 300. 00 --
Total Revenues 2 , 132 . 00 3 , 791. 50 10, 756. 86
Net Program Costs $8191. 16 7 , 520. 18 $ 983 . 18
Notes:
Tipping Fees
1986 1987 1988 1989 1990 1991
Gate Fee - NC NC NC $1. 00 $3 . 00 $10 . 00/
15 . 00
Appliances - NC NC NC $3 . 00 NC NC
Furniture - NC NC NC $3 . 00 $3 . 00 NC
Bush - NC NC NC $3 . 00 $3 . 00 NC
Tires - NC NC NC $1. 00 $1. 00 NC
NEW PROGRAM COSTS
$5000* $9000* $12 ,988 $8191 $7520 $983 . 18
* Estimates
Attachment #3
1992 Recyclable Material Collection Day
Budget
1992 1992
Expenditures Projected Actual
Tires $ 500. 00
Appliances $ 750. 00
Refuse Disposal Fees/Yard Waste $ 4 , 500. 00
Advertising $ 500 . 00
Waste Mgmt. Inc. $ 3 , 000. 00
Shakopee Area Catholic Schools $ 400. 00
P.W. Staff Time $ 1, 000. 00
Contingency $ 500. 00
$11, 150. 00
Revenues
County Grant $ 5, 073 . 00
Gate Fees $ 6, 077 . 00
$11, 150. 00
AU/BS/CLEANUP 92
201J
4)4
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Van Pool Provider Selection
DATE: February 21, 1992
INTRODUCTION:
The request for proposal deadline for Van Pool Services Inc. (VPSI)
expired on February 13 , 1992 . The City only received one proposal
in response to the solicitation.
BACKGROUND:
Since the inception of the Van Pool Program in 1984, the City of
Shakopee has been under contract with Van Pool Services Inc. for
the provision of services related to the Van Pool Program. Over
the past seven years, the City has solicited proposals for said
service on three separate occasions. Each time, the City
ultimately awarded the contract to Van Pool Services, Inc. The
current contract with Van Pool Service Inc. expires on April 16,
1992 .
The request for proposal deadline for Van Pool Services was
February 13 , 1992 . The City received one proposal. (Van Pool
Services Inc. ) Shown in attachment #1 is a list of possible
providers that were mailed proposal specifications.
Basically, VPSI has resubmitted their normal and customary service
proposal that we have been operating under for the last seven
years. Staff has been pleased with the level of service provided
by VPSI over this time period. Due to the length of the proposal
I have intentionally left it out of the agenda packet. Copies
available for review upon request.
The Energy and Transportation Committee is recommending that the
appropriate City officials be authorized to enter into a two year
agreement with a third year option (City' s option) with MPSI.
ALTERNATIVES:
1. Recommend to City Council that the appropriate City officials
be authorized to enter into a two year third year option
agreement with Van Pool Services Inc. for the provision of van
pool services in Shakopee.
2 . Do not enter into an agreement with Van Pool Services Inc.
3 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Recommend to City Council that the appropriate City officials be
authorized to enter into a two year third year option agreement
with Van Pool Services Inc. for the provision of van pool services
in Shakopee.
Attachment #1
VPSI PDS Leasing Services Republic Leasing Corp.
333 Sibley Street• 7652 Executive Drive -5353 Wayzata Blvd.
Suite 445 Eden Priaire, MN 55343 St. Louis Park, MN 55416
St. Paul, MN 55101-1623
Untied Leasing, Inc. GE Capital Handicapped Driving Systems Inc.
7575 Golden Valley Road 8300 Norman Center Drive 12273 Nicollet Avenue
Golden Valley, MN 55427 Bloomington, MN 55437 Burnsville, MN 55337
Dodge of Burnsville, Inc. Bloomington Crysler-Plymouth Lisa Reduenz
12101 I Highway 35W 8000 Penn Avenue South 3948 W. 50th Street
Burnsville, MN 55337 Bloomington, MN 55431 Edina, MN 55424
a
CO NEWT
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator/C.S.Director
RE: Dial-A-Ride Minimum Ridership Age - Policy #23
DATE: February 27, 1992
INTRODUCTION:
Over the past two months the Energy and Transportation Committee
has discussed the possibility of establishing a dial-a-ride minimum
ridership age policy. At their meeting on January 15, 1992 , the
Committee moved to recommend to City Council the adoption of
Transit Policy #23 .
BACKGROUND:
In the past the Energy and Transportation Committee has discussed
problems that we have been experiencing in transporting children
under age 5. They discovered that many of the problems could be
resolved through improved communication between the driver,
dispatcher and user. However, the liability issues involved in
transporting children under age 5 seemed to indicate that perhaps
a more structured policy should be considered in regard to
transporting children under age 5. At their January 15, 1992 ,
meeting, the concept of establishing a policy that would only allow
for the transport of children to designated licensed shelters was
discussed.
Shown in attachment #1 is the proposed policy for transporting
children between ages 3 and 5. The policy states that the City of
Shakopee will not allow for the transport of children between ages
3 and 5 who are unaccompanied by an adult unless the destination
point of said ride is a certified designated shelter or the
origination point of said trip. In order to be qualified as a
certified designated shelter, said shelter must complete an
application form and file a copy of their State or County Operating
License with the City. No child under age 3 shall be transported
unless accompanied by an adult possessing a state approved child
safety car seat. Staff expects that between 3 and 4 shelters will
apply for official designation.
The adoption of such a policy should help minimize our liability
exposure in the area of transporting children who are unaccompanied
by adults. Since there is a demand for transporting children
between ages 3 and 5, the Committee did not feel it would be
appropriate to exclude those persons from rides at this time. The
Energy and Transportation Committee is recommending that the City
Council adopt the Dial-A-Ride Minimum Ridership Age Policy No. 23 .
AU/BS/MINIMUM.AGE
ALTERNATIVES:
1. Adopt the Dial-A-Ride Minimum Ridership Age Policy No. 23 .
2 . Amend and adopt the minimum ridership age policy.
3 . Table action pending further information from staff and the
Energy and Transportation Committee.
ENERGY AND TRANSPORTATION COMMITTEE RECOMMENDATION:
The Energy and Transportation Committee recommends alternative #1.
ACTION REQUESTED:
Move to adopt the Dial-A-Ride Minimum Ridership Age Policy No. 23 .
AU/BS/MINIMUM.AGE
Policy No. 23
Adopted:
Effective:
DIAL-A-RIDE MINIMUM RIDERSHIP AGE
The City of Shakopee shall not allow for the transport of
children under age five who are unaccompanied by an adult unless
the destination point of said ride is an approved certified
designated shelter or the origination point of said trip. To be
qualified as an approved certified designated shelter, said shelter
must file a copy of their State and/or County operating license
with the City of Shakopee. No child under age 3 shall be
transported unless accompanied by an adult possessing a state
approved child safety seat.
AU/BS/MINIMUM.AGE
CONSEI\IT L)
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Lindberg S. Ekola, City Planner royal of
RE: Time Extension for PreliminaryApproval
Valley Park 10th Addition
DATE: March 5, 1992
INTRODUCTION:
The City has received a request from Valley Green Business Park to
extend by one year the time period for preliminary plat approval of
Valley Park 10th Addition by the City Council.
BACKGROUND:
The City Code states that preliminary plat approval time period may
be extended by up to one year upon written application by the
developer. Attachment #1 is a copy of the letter from Mr. Jon
Albinson of Valley Green Business Park. Attachment #2 is a copy of
the final plat for Valley Park 10th Addition.
DISCUSSION:
Attachment #3 is a copy of the letter sent to Mr. Jon Albinson,
notifying him that the preliminary plat had been recommended for
approval by the Planning Commission subject to eight conditions.
The City Council approved the final plat for Valley Park 10th
Addition on November 20, 1990. Also attached is a copy of the
final plat conditions, as approved by the City Council. Staff if
unaware of any circumstances which would require the City to
reconsider or amend the conditions for approval of the plat.
The developer is actively marketing the development of these
properties within Valley Park 10th Addition. Prior to the release
of any building permits, final plats will be needed to be approved
by the City Council. The time extension will allow the developer
the opportunity to configure the lots within the final plat in a
manner that will better suit the future client. The one year time
extension would expire on March 10, 1993 .
ALTERNATIVES:
1. Approve the time extension request.
2 . Deny the time extension request.
RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Offer and pass a motion which grants the developer of Valley Park
10th Addition an additional one year time frame for preliminary
approval of the plat.
•
Attachment 1
avaticy
February 21, 1992
BUSft b D PAhK
Mr. Lindberg Ekola
CITY OF SHAKOPEE
129 East First Avenue
Shakopee, MN 55379
Re: Valley Park 10th Additional - Preliminary Plat Approval
Dear Lindberg:
On September 18, 1990, the City Council approved the preliminary
plat of Valley Park 10th Addition. We subsequently filed a final
plat which had been configured differently than the preliminary
plat. The final plat established Outlots for a portion of the
vacant land versus a fully subdivided plat of lots . In our
discussions, you pointed out that preliminary plats are approved
for a maximum period of one year, at which time they expire and
require re-approval . It wa's your understanding that Council does
have the authority to extend approval of a preliminary plat for
additional periods of time. This would preclude the need for re-
applying for preliminary plat approval and a final plat approval
on a previously approved preliminary plat.
With this letter, we are requesting that the preliminary plat of
Valley Park 10th Addition approved at the September 18, 1990 City
Council meeting be considered by Council for an extension of time
equivalent to one year from date of Council action. We believe
there have been no substantial changes to the subdivision
ordinances which would cause this preliminary plat to be
considered any differently than when it was approved in September
1990 . We hope you are in agreement and that Council action will
permit the preliminary plat of Valley Park 10th to continue.
This would allow us to plat the land as approved in 1990 by final
platting process based on the previously approved preliminary
plat of Valley Park 10th.
Your attention to this matter would be appreciated. If you have
any questions, please give us a call .
Respectfully,
VALDEY GREEN BUSINESS PARK
it
JJon R. Albinson
/Project Director
JRA: jmcx-022 . 6
cc: Brian Brennan
. ts...
_ .
•
Attachment 2
- sv--
........,,,
...-.
V.
. ,:,.' ....
6,
(, I
a
i_ -Ifz••• --.'-'""--,•• ! ..!
s.
I 0
N
ti
tli .• ..
.4 3 • ,.-71-
11 r.' •a'
ti
I .1
Z la
0 -..9Z t.7.•:.. —
I.'..4:::*1. 1 17- —-—— 7:"7:7-::".-- ----••••7-- 7 • — -..:......,... 1 .s,I ...1
.. _ ___._ _____.
„-- ,bZ Ai. '1 ....
•11=11.10 ., ilf*. ; $'....:7
I."''
.....
.I.
, i
:.2:I .1.. ;;; I.• • •,..., r: - .
..... ...,":,
... ,',..: .4, : ••e" ''
t h i 1
CI
. , •1 -,....
•... _
. .28 , • 1 .,
V
. I" t.,,....,. •2
, -7:4.64 - - -•- .••I 5 •:.•--I,, 0
/. •i'. '•• ‘•, k6 .:.: F. .
c."/ . . .. -I
1:.!, r..••: ,2 . i- .'
..I
i.,.i;...:: % ;• 3\ • 0 I,..!:t.c....r \ •,.-.• .--../ •
Ij-./ II .\
1" i
- ' .,; . -••••• . 11. 'I-\--t
,..
, !
, ..
1 ' ,4 -, ' Iv;1.
:8.} ' •
li.. t:: :.. .:
40611
- Z4 Zer
Z / / -
, /
..... . f , .• .: !r:
f•
k-
, -8#5 lil , ItEl
in1 .. .
I—
r.id
-.:?,•,-- -.i l• I
I ,
I—
I . ...., -. Iii. ;1
. .• I
1.1 -----. 1.2'4 • t *Si -.4.....$..? ,tli 1. ,
t —
.,A-• - , .
.z• 1 i
iZ..1 ,•:. ..0 1
-• .,e .
...
• ;1 3
3-4 ;
- 1 -4" • 1 . 0 •, ,
< i -,.4 1 ;II°
1 it 1
0-, /. `./ i,1 ...
"0 t....i
.......,
.
• II .:I,"' •. I
I
I
I ..,...s
. ,
I
--
,_•
. 6--...r... a....2.1 • - •
I •-•
.:
• .
:i .0 chi• • SO 11,111 •
I'I
la
i .4.4e.
4 -.
4. ..1.
a• 0.0 A..t.S0a.MI
I I i
—II ro 05: %. •... I i
' Z ;
.. 1 :. . ...i., .
• 0 Cii
. Z••4I§
< ..,
V/44.4 I
=i
>
; 2 ;
z SI 1 as a
u 62;
>is
:
cn wl
I . :...-,-I
CC .....,2
•ss. 1
• ILI, 1;
•1 VI * it.lb-li
•- 2 1 & V I i
,.• i . I a it 1 . I
1. It 1.1
. ... :
• li 1
I 1'1
as I_ 2
a S a
•
•
Attachment 3
CITY OF SHAKOPEE
INCORPORATED 1870 me..
40 �K
129 EAST FIRST AVENUE, SHAKOPEE. MINNESOTA 55379.1376 (612)445.3650 A O
f
October 4 , 1990
Jon R. Albinson
Valley Industrial Realty
1244 Canterbury Road
P. O. Box 409
Shakopee, Minnesota 55379
Dear Mr. Albinson:
For your records, please be advised that the preliminary plat for
Valley Park 10th Addition was approved by the Planning Commission
at their meeting on September 6, 1990 with the following
conditions:
1. A tree preservation plan of the area covered by the plat
to be reviewed and approved by the City Planner and used
as a guide to protect the appropriate existing trees with
the development of each lot.
2 . Grading on lots 1, 2 , 3 and 4 of block 1 and lots 1
through 11 of block 2 will be done in accordance with the
tree preservation policy requirements in place with the
City at the time of the final plat process.
3 . Streets and street signs to be constructed in accordance
with the requirements of the Design Criteria and Standard
Specifications of the City of Shakopee.
4 . Lot 6 block 1 shall be incorporated with lot 7 block 1 as
one lot on the final plat.
5. All public easements, existing and proposed, must be
shown on the final plat (utility, drainage etc) .
6. City approved street names must be shown on the final
plat.
7 . All lot lines must be clearly shown on the final plat.
8 . Right-of-way dedications at intersections shall be made
with the final plat if requested by the City Engineer.
The Heart Of Progress Valley
AN EOUAC OPPORTUNITY EMPLOYER
On September 18, 1990 the Shakopee City Council approved the
preliminary plat for Valley Park 10th Addition subject to those
conditions set forth by the Planning Commission.
Thank you for your cooperation in this process and we look forward
to working with you on the final platting of Valley Park 10th
Addition.
Sincerely,
Lindberg S. Ekola
City Planner
RESOLUTION NO. 3317
Resolution Approving the
Final Plat of Valley Park 10th Addition
WHEREAS, the Planning Commission of the City of Shakopee did
approve the Final Plat of Valley Park 10th Addition on November 8 ,
1990 and has recommended its adoption; and
WHEREAS . all notices of hearing have been duly sent and posted
and all persons appearing at the hearing have been given an
opportunity to be heard thereon; and
WHEREAS, the City Council has been fully advised in all
things.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, the Final Plat of Valley Park 10th
Addition, described as shown on the attached legal description, be,
and the same hereby is approved and adopted with the following
conditions:
1. Approval of title opinion by the City Attorney.
2 . Payment in lieu of land dedication for park purposes
shall be required based on the ordinance in effect at the
time of final approval by the City Council. The park
dedication fee must be made prior to the execution of the
plat.
3 . Execution of an agreement addressing:
a) No building permits will be issued on the
Outlots until they are replatted unless this
requirement already exists in another recorded
agreement. (RLS 134)
b) The developer shall agree to the City
Engineer' s method of apportioning the
. installments remaining unpaid against the plat
and that the developer waives his right to
appealing the apportionment.
4 . Remove the 10th Avenue right-of-way dedication from the
plat and identify the area as an outlot.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and
the same are hereby authorized and directed to execute said
approved Plat and Developer' s Agreement.
BE IT FURTHER RESOLVED, that the appropriate City officials
are authorized and directed to sign the plat as a property owner of
a portion of Lot 1 Block 1 Valley Park 10th Addition.
Adopted in adjourned regular session of the City Council of
the City of Shakopee, Minnesota, held this 20th day of November,
1990 .
Mayor i of Shakopee
ATTEST:
,ai , .j _
J
CitLJerk
L/
Approved as to form.
4 ...9.---_. /-1
City Attorney
auvpl0fin
/ c_
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Lindberg S. Ekola, City PlannerL
RE: Authorization to Hire Consultant to Prepare
Environment Assessment Worksheet (EAW)
J. L. Shiely Mine Expansion
DATE: March 5, 1992
INTRODUCTION:
Staff is requesting authorization to hire a consultant to prepare
the Environment Assessment Worksheet (EAW) for the proposed
expansion of the Shiely Mine.
BACKGROUND:
The Shiely mining site is zoned Heavy Industrial (I-2) and is
located south of Hwy. 101 and east of Valley Park Drive. The mine
was opened in 1961. The first conditional use permit (CUP) for the
operation was granted in 1984 and has been renewed and/or amended
on several occasions.
On September 9 , 1991, Shiely Co. submitted an application to the
City to amend their existing conditional use permit to allow for
the expansion of the mining operation on the western 85 acres of
their property. At the November 7, 1991 meeting, the Planning
Commission continued the public hearing to allow for the processing
of the EAW. Shiely Co. has been collecting data required for the
EAW and has submitted this information to the City.
DISCUSSION:
The State of Minnesota environmental review process requires that
all nonmetallic mineral mining operations, over 40 acres in area,
and at a depth of 10 feet or greater are subject to the mandatory
EAW review. The City of Shakopee, in this instance, would serve as
the Responsible Governing Unit (RGU) .
As the RGU, the City is responsible for preparing the EAW. The
scope of this project includes a large number of technical and
environmental issues, such as the impacts of blasting on
surrounding properties, aquifer draw down, groundwater
contamination, traffic impacts, noise and dust impacts, appropriate
reclamation techniques and future end land uses of the site. In
order to adequately review the data submitted by Shiely Co. and to
prepare the EAW in a thorough manner, staff is recommending the
hiring of a consultant.
OSM is one of the City' s three on-line consultants. The firm has
a reputable environmental division and has indicated the ability,
desire and time for the preparation of this EAW. Staff has
inquired to their conflicts of interest with Shiely Co.and OSM has
indicated they have no business obligations with the Shiely Co.
The 1992 fee schedule includes all consulting fees incurred with
the preparation of an EAW and a CUP review be paid for by the
applicant. A scope of services, project time table, and cost
estimate are being prepared by the consultant for this EAW
preparation. This information will be placed on the Council table.
Staff will monitor and record the consultant's cost and request
payment from the applicant as appropriate.
ALTERNATIVES:
1. Authorize the hiring of OSM as the City's consultant to
prepare the EAW for the Shiely Co. mining expansion proposal.
2 . Request that staff develop an RFP to solicit other firms to
prepare the EAW.
3 . Direct staff to prepare the EAW.
4 . Do nothing.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Authorize the appropriate persons to prepare and/or sign the
necessary documents to hire OSM to prepare the EAW for the proposed
west expansion of the Shiely Mine.
CITY OF SHAKOPEE
4.
INCORPORATED 1870 i
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379.1376 (612)445.3650
March 9 , 1992
Mr. Robert Bieraugel
Shiely Company
2915 Waters Road, Suite 105
Eagan, Minnesota 55121
RE: Proposed Expansion of the Shakopee Mining Operation
Environmental Assessment Worksheet (EAW)
Dear Bob:
Thank you for the information submitted for the preparation of the
Environmental Assessment Worksheet (EAW) for the proposed west
expansion of the Shiely Mine. As established in the State of
Minnesota' s environmental review process the Responsible Governing
Unit (RGU) is required to prepare the EAW and the proposer is to
provide data necessary to complete the EAW. It is my understanding
that the City of Shakopee will serve as the RGU for this EAW.
Staff has reviewed the data submitted and has determined that it is
not complete. Staff does not feel that sufficient data for
preparing the EAW was submitted in several areas including:
• Description - the project area is 75 acres yet the information
submitted addresses 65 acres. The conditional use permit
application noted the west portion as being 85 acres. Please
clarify.
• Physical Impacts on Water Resources - The "No" response is too
literal. The large volume of discharge of groundwater may
affect wetlands and protected water courses beyond the site.
The proposal involves the creation of lake after mining is
completed. What will be the physical impacts of this future
water body, the future east quarry lake, and other area mining
sites?
• Water Quality - Surface Water Runoff - Provide additional
information on how stormwater runoff is controlled internally
on the site. How is the sump area designed and what quality
of water is being discharged?
• Ground Water - Potential for Contamination - the mining
operation does not continuously pump out ground year round
since the mine shuts down each season. The site could be both
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
a discharge point as well as a recharge point. When the mine
is exhausted discharge activities would also be terminated.
Verification of unused or abandoned wells as regulated by the
state or county should be documented. If wells are found they
must be dealt with in accordance with all state laws and
rules. Information on the NPDES permit must also be
submitted.
• Traffic - Need for further traffic analysis, including maximum
peak hour traffic generated and timing. For each affected
road there needs to be an indication of average daily traffic
and the distribution of traffic. A map illustrating proposed
truck routes and volumes should also be provided. The data
submitted utilized 1989 traffic counts. More current traffic
counts are available and should be provided.
• Stationary Source Air Emissions - Submit information on MPCA
requirements for the crushers and documentation that the
appropriate permits have been issued to Shiely.
• Dust, Odors, Noise - Information addressing the MPCA
requirements for dust, odors and noise must be provided.
Documentation verifying the appropriate permits must be
provided. The impacts of blasting operations should be
performed by an independent party.
• Visual Impacts - Although the quarry may not be visible due to
the construction of berms and landscaping, other features such
as machinery, processing equipment and stock piles may be
visible. Additional information on these items must be
provided.
• Compatibility with Plans - More detailed information about
future reclamation efforts and end use of the property after
mining operations are completed must be provided. Future uses
must be consistent with the City' s Comprehensive Plan.
• Archeological, Historical Resources - a response from
Minnesota Historical Society must be provided.
• Impact on Infrastructure and Public Services - Potential
impacts on the MWCC Interceptor, running through the project
site, must be addressed. Submit information documenting the
MWCC' s review of the proposal . Will a permit to pump over the
interceptor be required by the MWCC?
• Related Developments - Cumulative Impacts - No responses were
made with respect to these questions. Other conditional use
permits have been granted for asphalt and concrete batch plans
on the site have been approved. Discussion on these and other
types of related activities planned for the site in the future
must be provided. A separate mine to the north of the Shiely
property remains vacant, abandoned after many years.
Discussion on the cumulative impacts of these types of land
activities on future development must be provided.
City staff is recommending the hiring of Orr Schelen Mayeron and
Associates, Inc. (OSM) to serve as a consultant in the City' s role
as the RGU in preparing the EAW. Staff is forwarding the
recommendation to the City Council for action at the Tuesday, March
10, 1992 meeting.
Please submit additional information on the items listed above and
submit the City staff. City staff will provide this information to
the consultant so that it may be included in the EAW.
If you have any questions, please feel free to call me at 445-3650 .
Thank you.
Sincerely,
Lind- -rg S. Ekola
Cit •fanner
c: save Hutton, City Engineer
Bret Weiss, OSM
asaOrr
Schden
Mayeron&
Associates,Inc.
2021 East Hennepin Avenue
Minneapolis,MN 55413
612-331-8660
FAX 331-3806
Engineers
Architects
Planners
March 6, 1992 Surveyors
Mr. Lindberg Ekola
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: Contract Extension Agreement
EAW for Proposed Expansion of the Shakopee Mining Operation
OSM Project No. 0015.92
Dear Mr. Ekola:
According to our Agreement for Professional Services with the City of Shakopee, Section
1-C-2 (Major Projects), this extension agreement is for the preparation of an Environmental
Assessment Worksheet (EAW) for the proposed expansion of the Sheily Shakopee Quarry.
The scope of services as we understand is as follows:
• OSM will prepare an EAW for the City of Shakopee for the above referenced
project.
The City has provided background information and a previously prepared
EAW for the project that may be used for preparation of the EAW.
The City will request additional information from the Sheily Company to
assist in the completion of the EAW.
• OSM will incorporate all of the previously noted issues along with any
additional issues identified during the review and preparation of the EAW.
The issues will be examined sufficiently to determine their potential impact.
• OSM will provide the completed document to the City for acceptance within
30 days from the time City staff and OSM determine Sheily has supplied the
requested information. It may be beneficial to allow Sheily to review the
document and provide input prior to formal acceptance by the City Council.
This would allow us an opportunity to address some of their concerns before
the official comment period begins. Detailed analysis of issues that are
determined to have significant environmental impact would be addressed in
Equal Opportunity Employer
Mr. Lindberg Ekola
March 6, 1992
Page 2
an Environmental Impact Statement (EIS). However, the detailed analysis
could be authorized during the EAW process if requested. This could
possibly address concerns without requiring an EIS, but would involve
additional fee.
• OSM will provide letter response to questions arising from the 30 day
comment period in the aforementioned fee. Participation at public meetings
would be on an as needed basis and would be billed as an extra on an hourly
basis.
Orr-Schelen-Mayeron& Associates, Inc. agrees to accomplish the aforementioned Scope of
Services for a fee not to exceed $4400. If the scope is expanded to include a more in-depth
study of the issues, this fee may require adjustment.
The City of Shakopee agrees to reimburse OSM for these services in accordance with
Section IV of the Agreement for Professional Services.
If this agreement meets with your approval, please sign below and return one copy to our
office. We look forward to working with you on this project.
Sincerely,
ORR-SCHELEN-MAYERON CITY OF SHAKOPEE
& ASSOCIATES, C.
Rd-A
Bret A. Weiss, P.E.
Project Manager City Administrator
Edward J. DeLaForest, P.E. City Clerk
Vice President
lnh
0306cos.le
Mayor
cc: Ernie Fenton
// L4
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Railroad Crossings
DATE: March 2, 1992
INTRODUCTION:
Recent discussions with the Chicago and Northwestern Transportation
Company and Mn/DOT have precipitated the need for City Council
discussion relative to the railroad crossings along the 2nd Avenue
corridor from Marschall Road to Apgar Street.
BACKGROUND:
Prior to the public hearing to consider street improvements to 2nd
Avenue, City staff met with railroad officials to discuss the
concept of closing the Naumkeag Street crossing in exchange for
opening up the Market Street crossing. The railroad indicated that
they could support that proposal when the City applied to Mn/DOT
for the new crossing. Mn/DOT is the authority that grants all new
railroad crossings.
Staff presented the results of that preliminary discussion to the
City Council at the 2nd Avenue public hearing. The Council ordered
the 2nd Avenue street improvements and subsequently ordered a
separate public hearing specifically to consider closing the
railroad crossing at Naumkeag Street. At the conclusion of this
second public hearing held in April, 1991 the City Council decided
to close the Naumkeag Street crossing and directed staff to make
official application to the railroad and Mn/DOT for the new
crossing at Market Street.
Mn/DOT requires cities and railroads to execute an agreement
regarding the construction approval and funding for new railroad
crossings. If an agreement cannot be reached, it is considered a
contested crossing and the final dispute would be resolved before
an administrative law judge with all parties present.
In June, 1991 staff received an agreement from the C & NW regarding
the crossings. This agreement gave approval for closing Naumkeag
Street in exchange for opening up Market Street, including the
installation of signals at Market Street. In addition, the
railroad required installing new signals at the existing crossing
at Minnesota as part of the overall deal . The addition of
requiring signals to Minnesota Street was completely contrary to
all previous discussions with the railroad and was a surprise to
staff.
The total cost to the City for railroad's proposal is $147, 375. 00,
which consists of $61, 915. 00 for each signal at Market Street and
Minnesota Street and $23 , 545. 00 for labor to build a new crossing
Minnesota Street and $23, 545. 00 for labor to build a new crossing
at Market Street. The actual asphalt or rubber crossing material
would be an additional expense to the City.
Staff spent several weeks trying to negotiate out this second
signal from the agreement, but to no avail.
Staff then submitted the request for the new crossing to the Office
of Waterways and Railroads of Mn/DOT and indicated that the City
was not in favor of the additional signals at Minnesota Street due
to the expense to the City. It was requested that the original
proposal of the exchange of the two crossings be approved.
On October 18, 1991 Mn/DOT indicted that the City must reach
agreement with the railroad prior to approving the new crossing.
MN/DOT did indicate that they could assist the City in funding 90%
of the new signals at Market Street if 2 crossings were closed
rather than just one. (See attached letter from Mn/DOT)
Basically, on the one hand the railroad would like two crossings
signalized in exchange for closing Naumkeag Street and on the other
hand Mn/DOT would like two crossings closed in exchange for opening
up Market Street.
Since October, staff has had numerous meetings with the railroad
and Mn/DOT to resolve this issue, but neither one is willing to
reduce their requirements.
At the last joint meeting between City staff, the railroad and
Mn/DOT about two weeks ago, Mn/DOT made another proposal to staff,
as follows:
There are 6 unsignalized crossings in Shakopee (Naumkeag Street,
Minnesota Street, Market Street, Spencer Street, Scott Street and
Apgar Street) . Mn/DOT indicated that they would pay 90% to
signalize 3 of the crossings (Market Street, Spencer Street and
Scott Street) if the City would close the other 3 crossings
(Naumkeag Street, Minnesota Street and Apgar Street) . This
proposal would cost the City approximately $18, 600. 00 of the
$186, 000. 00 cost for the 3 signals.
Staff has decided that negotiations have reached an impasse and
that further direction is needed from the City Council on this
issue, either at a regular meeting or a Committee of the Whole
meeting.
This issue needs to be resolved before June 1, 1992 so that if a
new crossing is constructed at Market Street it can be done as part
of the 2nd Avenue construction. It should also be mentioned that
Naumkeag Street is essentially closed already due to the
construction last summer and if that crossing were to be re-opened,
additional expenses would be incurred.
ALTERNATIVES:
As staff sees it there are numerous options available to the City.
1. Concur with Mn/DOT's request to close 3 crossings and
signalize the remaining 3 crossings. The Council may wish to
conduct public hearings on the crossings in question prior to
agreeing to closing them. In 1988, a public hearing was held
to consider closing the Apgar Street crossing but was rejected
by the City Council based on the testimony received.
2 . Agree to the railroads proposal (i.e. close Naumkeag Street,
open Market Street, signalize both Market and Minnesota
Street) .
3 . Pursue the original proposal from closing Naumkeag and opening
Market Street though the administrative law judge process.
4 . Close the Minnesota Street crossing. This would appear to
satisfy both Mn/DOT's proposal (close 2 to open 1 crossing)
while eliminating one set of signal costs from the railroads
agreement, essentially "killing two birds with one stone" .
Again, it would be desirable to hold a public hearing on the
proposed closing of Minnesota Street.
5. Withdraw the request and re-open Numkeag Street essentially
leaving the crossings as they were before the 2nd Avenue
Project started. There would be some expense to re-opening
Naumkeag Street.
6. Leave Naumkeag Street closed but do not pursue opening up
Market Street.
Attached is a summary of the total costs to the City for each
alternative.
ACTION REQUESTED:
Discuss the issue and direct staff to take the appropriate action.
COST ESTIMATES FOR EACH ALTERNATIVE
BASIC COSTS
Install New Crossing - $23,545.00 (Railroad Labor Only)
Install New Signals-$61,915.00 Each
Install Rubber Crossing -$10,000.00 (Estimated)
CITY COST
ELIGIBLE FOR
MSAS FUNDS
RAILROAD MN/DOT CITY (MARKET
ALTERNATIVE COST COST COST STREET ONLY)
1. Close 3 crossings $0 $167,170 $52,120 $39,736
and signalize 3
2. Close Naumkeag $0 $0 $157,375 $95,460
and open Market
Street(includes
signals at
Minnesota)
3. Close Naumkeag $0 $0 $95,460 $95,460
and open Market
(no signals at
Minnesota)
4. Close Naumkeag $0 $55,723 $39,737 $39,737
and Minnesota,
open Market
5. Re-open Naumkeag $0 $0 $0
6. Do Nothing (leave $0 $0 $0 $0
Naumkeag closed)
FOOTNOTES:
1. Alternative No. 3 would require a ruling by an adminsitrative law judge.
2. Eligible MSAS costs may not be funded 100%.
Would need to submit to the District State Aid Engineer for approval.
SUMMARY OF RAILROAD CROSSING ISSUES
C & NW's Position
O.K. to close Naumkeag and open Market, if both Market & Minnesota
signalized.
Cost - $ 23 , 545. 00 (Blacktop)
61,915. 00 Signals to Market Street
61, 915. 00 Signals to Minnesota Street
Total $147,375.00
Mn/DOT' s Position
Will fund 90% of new signal at Market Street if a second crossing
such as Minnesota were closed. Otherwise, no funding.
City' s Options
1. Close Naumkeag, Open Market, signalize Minnesota & Market
Mn/DOT - No funding
City Cost - $147, 357. 00 plus rubber ($10, 000 - State Aid)
2 . Close Naumkeag, close Minnesota, signalize Market
Cost to City 10% of $61, 915. 00 =
$6, 191. 00 + 23 , 545. 00 = $29, 736. 00
Plus rubber ($10, 000. 00)
3 . Note: May be other crossing options to close (i.e. Apgar
Street) .
4 . Close Naumkeag. No Cost.
5. Close Naumkeag, open Market (Original Idea)
City Cost - $61, 915. 00 + $23 , 545. 00 + $10, 000. 00
rubber = $95,460. 00
* Assumes C & NW & Mn/DOT will agree to this.
New crossing disputes would have to go before an administrative law
judge, since Mn/DOT has sole rule on new crossings.
Existing crossing disputes go before the MTRB (not Mn/DOT)
AGREEMENT
THIS AGREEMENT, made and entered into by and between the
CITY OF SHAKOPEE, MINNESOTA, hereafter called the "City" , and
the CHICAGO AND NORTH WESTERN TRANSPORTATION COMPANY ,
hereinafter called "Company" .
WITNESSETH:
THAT, WHEREAS, the City desires to open a new grade
crossing for the extension of MARKET STREET across the track and
right of way of the Company as shown on the plan marked Exhibit
"A" , attached hereto and made a part hereof; and
WHEREAS , the Company is willing to grant the City the
right to open the new grade crossing across its track and right
of way in conjunction with the closing of NAUMKEAG STREET, and
installation of flashing light signals at MARKET STREET and
MINNESOTA STREET; and
WHEREAS, the establishment and opening of said grade
crossing across the track of the Company is solely for the
public benefit ; and the City and the Company are willing to
construct the crossing and install flashing light signals on a
flat rate billing basis in the amount of $147, 375 .00
$23 ,545 - Blacktop grade crossing (Exhibit B ) and
$61 ,915 - F.L . Signals a Market Street (Exhibit C)
$61 ,915 - F.L. Signals a Minnesota St . (Exhibit D)
as shown on Exhibits "B" , "C" and "D" , attached hereto and
hereby made a part hereof; and
WHEREAS, no assessment of benefit shall ever be made
against the Company or its property in any amount to any extent
whatever , arising from the opening or improving of said grade
crossing .
NOW, THEREFORE, in consideration of the premises and of
the mutual covenants and agreements hereinafter contained , the
parties hereto agree as follows:
- 1 -
i ft
•
Ca.,
Il I %D i .. _,D dit
0
I
I w._ 17.I.iv �— -Z:. _�q 47.60'N GI Ft
' MARkET f 0,16,1:A0t I STREET
e.cglc.oa
_ / I IC v.R •• I OR.IM H-a-CDA.LP,
I
- I I I .. i"sr - -.0-
I.
I — �cc—
EC.0 D I c
11
* .-
•
41
I
A n �T
o i
4 i ti�/ g g I +
�
9�'% s
— y
/A.
I D . 4
/C
MINNESOTA If) 4 c.,STREET
o I f a /"
[^ T 0
a b I10 u I A< o / 7
•
C.
IP
ov _
O I V Q
' { /Cy
1 v v
4 P 4 P u
DAKOTA 0.11t12ICADELEI1.041.11lICAQe STREET
, r
I
h I i' —_
~ .0 I 1140•
0� D. O
la , o I _ -
a tr 4
a I + v
I —
y 41,
C.n.IV-1L-t t3R,.
P [234
I.
P R A I R1 E •••Arr»E4 }•OSA RIC ADC STREET
I
- � -
v�q0 LIMlT3
O O O
{
I �—
-. I C. I oil o I. N
`—
4 :I • ,, (O (s1 O
:ii`i;
o mlrl m
o D: mI Z. I< C.X ,
' I =: zr � 10 '-0 : . 9Li
• mir I ai a.1 tn'w.f� '1 Niiii y P _
X r,- ..
•
O ,„• x I.2 m.
_ ..rs real.�+<.sic��`�'ar7L 5,0
N Z =t I9'° _ - - - - - NA - - �•1 fd�t[M•,E,.M STREET
CA 4.01; y iM 0-.
m T.
I 7•,t )F-.�: 0.a.r. .. 71-C LP.
.� r N i �I y j Z. ,� IFi• 16 ,.t. r K. • . ,.t• 'E Ht.
D
O JI - O
II - ----- — -
NT / 3 J2
MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR
FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR
SUBJECT: JETTER PURCHASE
DATE: MARCH 2 , 1992
INTRODUCTION
Bids have been opened on the new sewer jetter truck and staff is
requesting authorization to award the purchase to the low bidder.
BACKGROUND
On February 4 , 1992 the City Council of Shakopee authorized staff
to advertise for bids for a new sewer jetter truck. The 1992
Sanitary Sewer Fund has $80, 000 budgeted in the Capital Equipment
account for this purchase.
On February 26 , 1992 bids were publicly opened for this
equipment. A total of 3 bids were received as follows :
VENDOR Total Bid
Flexible Pipe Tool Co. $73 , 944 .00
Crysteel Truck Equipment 81 , 340. 53 (Chevrolet Truck )
Crysteel Truck Equipment 81 , 902 . 00 (Ford Truck )
Staff has reviewed the low bid from Flexible Pipe Tool Co. for
completeness and conformance to the bid specifications and find
that the bid is acceptable .
Staff is requesting authorization to purchase the sewer jetter
from Flexible Pipe Tool Co. of Wayzata, MN for a total cost of
$73 ,944 . 00.
ALTERNATIVES
1 . Approve the request.
2 . Deny the request.
RECOMMENDATION
Staff recommends Alternative No. 1 .
ACTION REQUESTED
Move to authorize the purchase of a sewer jetter truck from
Flexible Pipe Tool Co. Wayzata, MN for the total amount of
$73 ,944 .00 with funding provided by the Capital Equipment Budget
of the Sanitary Sewer Fund.
MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR
FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR
SUBJECT: NEW LOADER PURCHASE
DATE: FEBRUARY 26 , 1992
INTRODUCTION
Staff is requesting authorization to advertise for bids for a new
front end loader.
BACKGROUND
The 1992 Street Division Budget has $80, 000 budgeted for the
purchase of a new front end loader. The new loader will replace
the 1975 Fiat-Allis loader which is 17 years old. The
maintenance time and cost analysis for the Fiat Loader indicate
that it is no longer acceptable for full time use.
Attached are the specifications for the new loader for City
Council consideration. The bid has been structured in two ways .
There is a Total Cost Bid alternative whereby the vendor
guarantees to repurchase the loader after 5 years . There is also
an outright purchase alternative bid. Once the bids are opened,
staff can then make a cost benefit analysis of both options to
determine which is the most economical option. For the purchase
option, the cost would be evaluated based on the maintenance
costs over the life of the loader ( 15-20 years ) and all other
operating costs .
The last loader purchased by the City ( 1990 Case loader) utilized
the guaranteed repurchase option. Staff believes that this will
prove to be the most economical option for the City, but felt it
would be better to do the analysis using actual bid prices rather
than estimates . Scott County Highway Department utilizes the
guaranteed repurchase method on all of their loader and grader
purchases , also.
One of the main disadvantages to this option is if the City fails
to call in the repurchase of the loader after 5 years , the loader
becomes the exclusive property of the City and actually costs
more initially than an outright purchase.
The bid opening is scheduled for March 31 , 1992 . Currently,
there are 2 loaders in the Public Works Department. The 1975
Fiat and the 1990 case. Both loaders are vital to our snow
plowing operations . The Case Loader has both a front plow and a
side wing and can actually plow the same width as 2 trucks ,
thereby requiring one-half the number of passes . The Fiat just
has a front plow and is also used for loading sand and salt into
the trucks.
During a plowing operation, the Fiat is initially used to load
sand into all trucks and then the bucket is removed and replaced
by the front plow. The Fiat then travels out to plow an assigned
snow route . With the quick coupler system, it is quite easy to
switch the bucket with the plow.
The new loader being bid also includes a wing attachment, in
addition to the front plow. The City will then have 2 loaders
with wings , which will further make the snow plowing operations
quicker and more efficient. The loaders also do a much better
job on cul-de-sacs due to their short turning radius which is
important because the number of cul-de-sacs is Shakopee continue
to grow annually.
Unfortunately, installing the wing requires 3 employees and takes
about 15-20 minutes or about one man-hour. The front plow can be
installed by one operator in a matter of a few minutes .
It would be extremely inefficient to try and utilize either of
the 2 new loaders to load sand into the trucks . Quite often, the
Fiat must return to the yard several times during a storm to re-
load trucks with sand after they are empty. There is a good
chance that the new loaders may even be out in the rural
subdivisions because of the large number of cul-de-sacs in those
areas . Because the wing would need to be removed in order to
load sand using the bucket, there would be a minimum of 1 man-
hour ( 3 employees for 15-20 minutes ) lost plus any travel time
each time the trucks need additional sand.
Because of that, staff would like to propose retaining the Fiat
Loader rather than trading it in.
Staff has investigated trade-in value and had determined that it
is worth only $10-15 , 000 for a trade-in, making the benefits of
doing this questionable. If it were traded in there may be the
need to purchase another piece of equipment to assist in loading
sand. In staffs opinion, it would be difficult to purchase
anything for that kind of money, even used loaders . Another
bobcat for loading the sand would cost about $20-25 ,000 (Note:
our existing bobcat cannot reach the truck boxes ) .
In addition to the winter operations , there are many other uses
for the Fiat while the other loaders are in use. For instance,
the Park Division currently does not have a loader and quite
often needs one for working in the parks ( i .e. landscaping,
grading, constructing , etc. ) . Quite often both of the loaders
are in use by the Street Division resulting in postponing the
Park operations until a loader is available. The Fiat has even
been used for assisting the Fire Department during certain fires
or cleaning up highways after accidents of spills at the request
of the Police or State Patrol . Staff feels that these types of
uses would best be served by using an older loader than the new
ones that will be resold back to the vendors.
The Fiat is basically paid for and the only costs to the City for
retaining it would be the insurance and maintenance. The Finance
Director indicates that the annual insurance premium for the Fiat
is about $75 per year. The annual maintenance costs could be
kept at a minimum since it would not be considered a full time
loader.
Staff recommends retaining the Fiat due to its low trade-in
value, low annual cost to the City, ability to increase
efficiencies in the snow plowing operations , and for use as a
backup loader by other departments when the active loaders are
all in use.
ALTERNATIVES
1 . Authorize staff to advertise for bids for a new loader as
outlined in the specifications (using both the guaranteed
buyback option and outright purchase option) .
2 . Authorize staff to advertise for bids for a new loader using
only the guaranteed buyback option.
3 . Deny the request to advertise for bids .
4 . Direct staff to revise the bid to include a trade-in value
for the old Fiat loader and authorize the bids .
RECOMMENDATION
Staff recommends Alternative No. 1 .
ACTION REQUESTED
Move to authorize the advertisement for bids for a new front end
loader as outlined in the attached specifications .
CITY OF SHAKOPEE
NOTICE OF ADVERTISEMENT FOR BIDS
FOR
ONE ( 1 ) NEW FRONT END LOADER
BIDS CLOSE MARCH 31 , 1992
NOTICE IS HEREBY GIVEN: The City of Shakopee will receive sealed
bids at the office of the City Clerk until 2 :00 P.M. , on March
31 , 1992 at which time they will be publicly opened in the
Council Chambers of the City Hall , 129 East 1st Ave. , Shakopee,
Minnesota 55379 , by the City Clerk, Public Works Director or
their designee, and will then be tabulated and will be considered
by the Council for:
ONE ( 1 ) NEW FRONT END LOADER
according to the specifications on file in the office of the City
Clerk, 129 East 1st Ave. , Shakopee, Minnesota 55379 or the
Public Works Director, 500 Gorman St. , Shakopee, Mn 55379 .
Bids must be sealed and clearly marked on the envelope "Bid on
Front End Loader" .
Each bid must be accompanied by a cash deposit , certified check,
cashiers check or bid bond acceptable to the City in the amount
of five ( 5%) percent of the total bid amount, payable without
condition to the City of Shakopee. In case the successful bidder
fails to enter into a contract or to provide a performance bond
as required by law within the specified number of days after the
award of the contract , such check shall be forfeited to the City
as liquidated damages .
The City of Shakopee reserves the right to reject any and all
bids and to waive any informalities or irregularities in bidding,
and to determine whether a bid is in the best interest of the
City.
By order of the City Council :
JUDITH S . COX
CITY CLERK
INSTRUCTIONS TO BIDDERS
1 . GENERAL
A. INTENT OF CONTRACT
It is the intent of these specifications to describe a new Front
End Loader and shall be of the manufacturer' s latest model and
design. It is the intent of the City not to be restrictive to
any one manufacturer, however, the unit desired must meet the
enclosed standard, and any unit furnished which does not comply
with the specifications will be rejected and returned to the
bidder. To gain consideration as an "approved equal" , the
prospective bidder must make a similar machine available to the
City during that period so the City can evaluate it' s
performance. In addition, the prospective bidder shall furnish a
list of cities in the State of Minnesota, preferably in the seven
county metropolitan area, who are currently operating the model
of the machine intended to be considered as an "approved equal" .
Following review of the machine and information furnished, the
City will notify the prospective supplier if the machine can be
classified as an "approved equal11 , and whether it meets the
specifications . This notification be given at least two
days prior to the opening of the bids .
All units bid shall be current production model machines
furnished as specified and ready to operate. All parts required
for a complete unit and necessary for safe operation shall be
furnished. It shall be equipped with the equipment and published
literature for the unit. The complete unit as furnished shall
meet all current federal highway safety standards and all current
OSHA requirements. Catalog information showing the make, model
and compete specifications of the unit the bidder proposes to
furnish shall accompany the bid. If the bidder's proposal is not
in strict accordance with these specifications, the bidder must
so indicate and describe any deviations in his proposal .
B. WARRANTY
The successful bidder shall guarantee the unit and appurtenances
for a period of at least 1 (one) year from the date of delivery.
Any manufacturers warranties which exceed the 1 year period shall
also apply. All warranties proposed by these specification and
proposal shall apply where applicable. The supplier shall
guarantee the machine against defective materials and/or
workmanship. Any material found defective within the guarantee
period shall be replaced at the manufacturer' s expense including
labor.
2
C. SERVICE
The bidder shall state in his proposal the location of the
nearest stock of repair parts or serviceman who may be called if
required.
D. DELIVERY
The successful bidder shall deliver the complete unit ready for
operation to the Public Works Department, 500 Gorman St . ,
Shakopee, Minnesota. Bidder shall state delivery date or
delivery under this contract must be made within seventy five
( 75 ) days following contract award.
E. PAYMENT
Payment will be made within 30 days following acceptance of the
equipment received.
F. NON-DISCRIMINATION
The contractor shall be in compliance with all applicable federal
and state statutes regarding non-discrimination and equal
employment opportunity. Failure to comply with such statutes
and/or affirmative action program may lead to the non-award of
the contract or once a contract has been let, the cancellation of
such contract.
G. TAX EXEMPTION
The City of Shakopee is an instrumentality of the State of
Minnesota and is therefore not subject to the State sales tax or
Federal excise tax. Appropriate certificates shall be furnished
if required.
H. IN SERVICE TRAINING
A trained factory representative shall provide the City with
training and instruction in the operation and maintenance of the
unit at no cost to the City.
I . MANUALS
The successful bidder shall furnish the City with:
2 operator' s manuals
lubrication chart
2 parts manuals
2 complete service and repair manuals
3
J. AWARDS
Award of contract by the City of Shakopee will be based upon but
not necessarily limited to the factors on ( 1 ) Price; ( 2 ) Parts
and service; ( 3 ) Analysis and comparison of specifications
details ; ( 4 ) Delivery date; and ( 5 ) Past experience with similar
or related equipment .
There are 2 Bid Proposal forms . One is for a Total Cost Bid with
a guaranteed 5-year repurchase price and the second is for
outright purchase. Once all bids have been received the City
Council of Shakopee will do a cost-benefit analysis to determine
which bid alternative should be selected. An interested bidder
can bid on one or the other schedule or both, if desired.
It is the intent of the City of Shakopee to award the bid to the
lowest responsible bidder meeting the specifications, provided
that the bid has been submitted in accordance with the bid
requirements . The City reserves the right to waive any
informality or irregularity in any bid received; and to award the
bid which is in the best interest of the City.
Bids will be opened on March 31 , 1992 in the Council chambers at
City Hall at which time they will be reviewed, tabulated, and
considered by the Council for award the following scheduled
Council meeting date.
K. BIDS
Proposals or bids must be written and conform to the form hereto
attached and directed to the City of Shakopee, Minnesota. All
bids must be sealed and marked BID ON FRONT END LOADER" and must
be accompanied by a certified check, cashier' s check, bid bond or
cash deposit payable to the City of Shakopee, in an amount of
five ( 5%) percent of the total bid price.
In case the successful bidder fails or refuses to enter into the
contract for the performance of the contract and to give bond as
required by law, such check shall be forfeited to the City as
liquidated damages . The bidder shall not stipulate in his
proposal any conditions not contained in the contract conditions
prescribed by the City. The City reserves the right to hold all
bids for ninety (90 ) days . The bidder will also be required to
provide a Performance bond to provide a guarantee to Repurchase
the machine as required in the proposal form.
4
BID SPECIFICATIONS
ONE ( 1 ) NEW ARTICULATED WHEEL LOADER
INTENT OF CONTRACT: Furnish and deliver to the City of Shakopee,
Public Works Department one ( 1 ) new Front End Loader meeting or
exceeding the specifications in this proposal .
It is also the intent of the City of Shakopee that this new
loader be identical to out current loader, Case 621 , as far as
the hydraulics, valves, controls , coupler system, etc . The
reason for this is for safety and ease of operation for all
operators from one machine to the other. Interested bidders will
probably need to inspect the current loader prior to submitting a
bid. The City Mechanic should be contacted for appointments .
Any bidder who has not pre-inspected the existing loader may have
their bid rejected.
GENERAL SPECIFICATIONS : Unit bid shall be currently advertised
and produced models with all the latest changes and features
offered as standard whether called for in these specifications or
not, except where specifications call for a substitute feature or
item in lieu of manufacturer' s standard.
WEIGHT: The basic operating weight of the machine, including
attachments and ballast, shall not be less than 22 , 000 lbs .
Minimum static tipping load-straight - 15 , 000 lbs .
Minimum static tipping load- full turn - 13 , 000 lbs .
Provide with Manufacturer's standard bolt-on counterweights
ENGINE: Shall have the following specifications :
Displacement: Not less than 300 cu. in.
Cylinders : Not less than 4
Cycles : Four ( 4 )
Gross horsepower: 110 minimum
Fuel : Capable of operating on #2 Diesel
Air Cleaner: Safety element dry-type 2-stage with
service indicator
Muffler: Low noise type. Rain cap on exhaust
stack if discharged vertically
Starting aids : Low temperature assistance
Heater: Electric engine coolant blockheater. 110
volt.
Anti-freeze : To -40 degrees F.
Thermostaticly controlled inline heater or fuel heater, if
possible.
TRANSMISSION: Shall have the following preferred specifications :
Type: Planetary full power shift
5
Speeds : Not less than four forward, four reverse
Travel speed not less than 20 M.P.H.
FINAL DRIVES : Shall have the following preferred specifications :
Drive: All wheel
Reduction: Planetary in each wheel
DIFFERENTIAL: Conventional
AXLES : Front-fixed, rear oscillating
BRAKES : Shall have the following preferred specifications :
Type: 4 wheel caliper disc air over hydraulic or
full air
Adjustment : Self-adjusting
Pedal control : Double-one neutralizes transmission and
stops unit; second has normal braking
action with transmission engaged.
Parking brake: Shoe type
-location: Transmission output shaft
Emergency brake: Parking brake type
-warnings : Audible & visual
OSHA: Brake system must meet regulation
Air dryer: Required with air or air/hydraulic brakes
STEERING: Shall have the following preferred specifications :
Type: Articulated full hydraulic . 40 degrees
articulation.
Follow-up: Provided "automotive feel" at any speed
Lubrication: Hinge points of cylinders to have 250
hour lube intervals
Articulation joint:Fully covered under 5-year warranty
Tracking: Rear and front wheels track at all times
Wheel : To be adjustable fore and aft
Steering Angle : 40 degrees each side of center minimum
HYDRAULICS: Shall have the following preferred specifications :
Type: Sealed with valves in reservoir
Filter : Full flow with 10 micron filters and/or
magnet
Cylinder: All boom and bucket cylinders to be
double acting with chrome plated piston
rods . Boom lift cylinders to be not less
than 4 1/2" diameter bore .
Valves : Machine must have 4 main control valves
and 2 electric control valves . All
hydraulics shall be the same as those on
city' s existing loader.
6
Cycle time : Not more than 11 .8 seconds
Breakout force : Not less than 20 , 500 lbs .
DUMPING CLEARANCE: Shall be as follows :
@ 45 degrees Dump: Not less than 106" at full height
Height: At hinge pin fully raised not less than 138"
CONTROLS : Shall have the following preferred specifications :
Lift circuit : Raise, hold, lower and float positioners
with automatic lift kickout
Tilt circuit: Roll back, hold and dump positions with
automatic bucket position
Supply single control lever ( joystick ) for bucket and boom
function. There should be a electric over hydraulic switch
at top of this joystick for other hydraulic functions . For
other functions there shall be another single control lever
( joystick) and again at top of control lever, an electric
switch controlling another hydraulic function.
Both electric functions will be for wing and/or plow and
shall have a cut out switch on instrument panel , making
these non functional in off season. All these control shall
be switched or moved in the same direction as those on the
city' s current loader making operation the same and simple
for the operators .
LIFT ARMS : Loader linkage shall be sealed against dirt and have
100-hour lubrication intervals ; except lower bucket pins
and bushings will have 50-hour lubrication intervals .
FENDERS : Front and rear wheel fenders required.
TIRES : Shall be as follows :
Size: 17 . 5 R 25 Michelin XRATI directional tread, or
approved equal .
Addition: 75% calcium chloride added to rear tires ( only)
CAB: Shall have the following preferred specifications:
General : OSHA approved, all weather, ROPS ( fully
enclosed with lockable door on left side,
lockable door or window right side. Cab and
operator shall be located on the rear section
module.
Heater: 35 , 000 BTU/Hr minimum, heavy duty type
Air: Factory installed air conditioning
Defroster: Front and rear, provide interior circulating
fan for auxiliary air distribution.
Wipers: Front and rear, electric multi speed
intermittent wipers ( if possible)
Washers : Front and rear
Seat: Suspension adjustable seat with seat belt
7
Horn: Air horn
Glass : Tinted glass , safety type set in rubber
Mirrors : One installed inside of cab.
Two installed outside - right and left side.
Fuel Tank: 38 Gallon minimum
Radio: AM-FM radio factory installed ( if possible)
Noise: Cab must be soundproofed, not to exceed 80
dbs .
Tool box: Provide mounted tool box.
Radio: Install a 2-way FM low-band Motorola MaxTrac 100
60 watt output radio with proper voltage
convertor. Frequency of 45 .080 MHZ with Private
Line & antenna and H.D. mike. This radio should
not be included in the 5 year repurchase
agreement price.
PAINT: Manufacturer's standard color
ELECTRICAL SYSTEM: Shall incorporate the following requirements :
System: 24 volts
Alternator: 50 amp. minimum
Batteries : 172-amp. hour, heavy duty
Lights : Two headlights - chassis mounted
Two headlights - cab mounted
Two rear work lights with switch to able lights
to be turned on/off on instrument panel .
Stop and tail lights - each side
Front and rear turning signals with 4-way
flashers
Cab dome light
Instrument panel light
Blue strobe, top cab mounted, Warn-a-Lite 851 or
approved equal with cage around light for
protection.
COUPLER SYSTEM: The machine shall be equipped with American
coupler linkage system providing quick change ( 30 seconds or
less ) of attachments without leaving the cab. Must provide
good visibility for attachments specified. The coupler
shall have hydraulic or air activated retention pins that
are activated from the operator's compartment. American
coupler system must match those on city's existing loader
and equipment and must be mounted.
ATTACHMENTS : Must have an American female quick coupler and the
following preferred specifications :
Bucket: 2 . 5 cu.yd. American Coupler bucket with spill shield
and bucket position indicator and American coupler
system to match loader.
Edges : Bucket edges must be bolt-on type and guaranteed
against breakage. Wear plates must be easily
replaced.
8
OPTIONS :
A. One Craig Reversible Snowplow Model 6973 (H) and one
Craig Wing/Mast/Hydraulic adjustable rear brace and
other necessary parts , Model 200-10 , mounted to
American coupler and to match coupler system on
city's existing loader. Provide hydraulic valves hoses
and controls to match and be mounted the same as those
on cities existing loader.
B. Adjustable material handling fork. (Standard Fork Size,
30 A.E.S . ) Maximum fork load 10 , 000 lbs . or equal , to
be mounted on American coupler to fit cities existing
loader coupler.
C. Heavy Duty Asphalt cutter, Model 150QE or equal , to be
mounted on American coupler to fit cities existing
loader coupler.
ACCESSORIES : Shall be equipped with the following:
Gauges : Engine hour meter
Engine coolant temperature
Engine oil pressure
Transmission oil temperature
Brake indicator eye
Ammeter
Air pressure
Fuel pressure
Brake indicator eye
Fuel level gauge
Filters: Full flow - engine
Full flow - fuel
Electric Back-up Alarm
Slow moving vehicle sign
Drawbar
Vandalism protection locks for fuel , water,
hydraulic and engine oil , all access doors
Weights : Bolt on counterweights ( standard manufacturer' s )
Mounted 5 lb. fire extinguisher
Tire inflation kit
Mounted Tool box.
MANUALS : Two operator' s manuals; two complete shop repair manuals
of all components ; two parts books . Manuals to be delivered to
the City before final payment will be made.
MANUFACTURER'S SPECIFICATION: A complete set of manufacturer's
specification and illustrated descriptions shall be furnished
with the bid.
GUARANTEED MAINTENANCE: The vendor contractor hereby agrees to
furnish all parts and labor required to keep this unit in good
operating condition for 5 years or 6 ,000 hours , whichever comes
first, for any amount in excess of the cost specified in Item #4
of the proposal . In addition, the warranty repairs shall be
9
handled as follows :
There will be no charge for the first year' s repairs
except for normal day-to-day consumed items ( oil ,
filters , grease, etc. )
The guaranteed maintenance expense for the period
following the first year of ownership up to and
including the fifth ( 5 ) year of ownership or 6 ,000
hours, whichever occurs first, will be paid by the
vendor-contractor for any amount IN EXCESS of the
amount shown in Item #4 of the proposal except as
follows :
The City will be responsible for all costs of repair
due to:
fire theft operator negligence
vandalism accident mechanic negligence
In addition, the City will assume and be responsible
for the costs of:
tires lubricating oils tire repairs
anti-freeze cutting edges filters
grease glass breakage fuel
alternator electrical parts brake linings
and other day-to-day items normally consumed
Components which are covered by the dealer' s guaranteed
maintenance agreement shall include the following :
engine turbocharger or blower transmission
regular brakes emergency brakes differentials
steering system torque convertor final drives
wheels hydraulic system controls
lines articulation joint frames
cab bucket draw bar
lift arms tank valves
hoses and any other specified attachments. .
Any costs as a result of shipping the machine (or parts
thereof ) to or from the vendor' s shop for maintenance or
repair will be borne by the vendor after the amount shown in
Item # 2 has been exceeded.
MAINTENANCE: The City of Shakopee agrees to provide such
preventative maintenance and daily and monthly services as
described by the manufacturer.
DOWNTIME: Throughout the five-year period, if the City selects
the Total Bid Option, the vendor-contractor agrees to furnish at
10
no cost to the City of Shakopee after any continuous 72-hour
period of inoperation of this unit (due to need of mechanical
repairs ) a unit in good operating condition equivalent to the
unit called for herein, until the unit is repaired and in
operation. Should the contractor fail to provide a unit
acceptable to the City of Shakopee, the contractor hereby agrees
to credit the City of Shakopee $60. 00 per hour for all downtime
after the period cited above. Any unit furnished or any monies
credited are not to be construed as a penalty, but as liquidated
damages to compensate for additional costs incurred by the City
of Shakopee.
SERVICE FACILITIES : The bidder will certify that he maintains an
adequate stock of parts and employs qualified servicemen within
the area available on short notice. Bidders shall submit
detailed specifications or listings of all machine support
capabilities . Listing shall include, but not be limited to,
field service support, available shop space, technical tools ,
parts backup system, training, etc.
TRAINING PERIOD: The contractor agrees to provide a training
program for City of Shakopee employees in sufficient scope to
assure efficient and economical performance and maintenance of
the equipment .
REPURCHASE: The City of Shakopee retains the right to sell or
trade or otherwise dispose of the equipment, purchase under the
contract, at its discretion at any time. Should the City of
Shakopee decide to sell or trade this equipment during the five
( 5 ) year period, the contractor hereby agrees to submit a bid in
any amount not less than the repurchase price set forth in his
bid on this contract. Should the City of Shakopee trade or
otherwise dispose of the equipment, such action will make this
contract null and void for the machine. The repurchase amount
shall not include the Craig wing, front plow, forks , asphalt
cutter and mast and American coupler, this item shall remain the
property of the City of Shakopee.
TIRES : The City agrees to maintain the tires on the unit and to
be liable for any tire damage beyond normal wear. Tires , at the
expiration of the five ( 5 ) year period will be, at the least,
suitable for recapping. If not suitable for recapping, the
Contractor may deduct , from the guaranteed re-purchase price, the
difference between the actual value of an equal number of
recappable tires , at the City's normal price.
BID BOND: The successful bidder will be required to furnish a
BID BOND in the amount of 5% of the total bid price. This bond
shall be in the form of a cashiers check, certified check, bid
bond or cash deposit payable to the City of Shakopee.
PERFORMANCE BOND: The successful bidder will be required to
11
furnish a PERFORMANCE BOND in the amount of the repurchase price
on his bid, of this proposal , in favor of the City of Shakopee
against any breach of the contract. The bond will remain in
effect for the entire contract period to assure performance of
all conditions of this contract.
BASIS OF AWARD: Award of the contract by the City of Shakopee
will be based on either the Total Cost Bid Option or the Direct
Purchase Option, after the cost-benefit analysis is done. One or
more of the attachment options may be selected with budgetary
constraints . However, delivery date, parts and service
facilities , analysis and comparison of specification details and
past experience of the City of Shakopee shall be considered in
arriving at the decision of what constitutes the best bid. The
City reserves the right to reject any or all bids and to award to
other than the lowest bidder if, in its judgement, the best
interests of the city of Shakopee are thereby served. Only firm
prices F.O.B. Shakopee , Minnesota, will be considered.
DELIVERY: Delivery must be within 75 days of award or the
vendor-contractor must furnish a similar size machine , in good
condition, for City of Shakopee use until delivery is made.
12
CITY OF SHAKOPEE
TOTAL COST BID
BID PROPOSAL FORM #1
1 . MAKE & MODEL OF EQUIPMENT BEING BID:
MAKE MODEL
PURCHASER PAYS ONLY THIS AMOUNT $
2 . GUARANTEED MAXIMUM REPAIR COST for 5 years or
6 , 000 hours , whichever occurs first. The agency
pays for only repairs needed up to the maximum
which SHALL NOT EXCEED:
TOTAL ITEM # 2 $ ( + )
3 . GUARANTEED REPURCHASE at the end of 5 years
or 6 , 000 hours (Bonded Repurchase)
TOTAL ITEM # 3 $ ( - )
4 . TOTAL COST BID ( Item #1 , plus Item #2 ,
less Item #3 . ) $
This total will determine the best total
bid available to the City for a contract
length of 5 years or 6 , 000 hours .
5 . OPTIONS : (Do NOT include in 5-year guaranteed repurchase
agreement. )
A. One Craig Reversible Snow Plow Model 6973(H) and One
Craig wing/mast model 200-10 with quick coupler
system equal to current City system. $
B. Adjustable handling forks . $
C. Asphalt cutter model 150QE or equal $
TOTAL OPTIONS $
DELIVERY DATE DAYS AFTER AWARD
NOTE: Bidder must bid on all items and will be paid only
Item # 1 . Total Cost Bid ( Item #4 ) will determine the bid which
would be in the best interests of the City. Failure to bid on
all items will disqualify bid.
NAME OF BIDDER
ADDRESS
SIGNED BY
(Title )
DATE
13
•
CITY OF SHAKOPEE
DIRECT PURCHASE
BID PROPOSAL FORM #2
1 . MAKE & MODEL OF EQUIPMENT BEING BID:
MAKE MODEL
TOTAL BID $
2 . OPTIONS : (Do NOT include in 5-year guaranteed repurchase
agreement. )
A. One Craig Reversible Snow Plow Model 6973(H) and One
Craig wing/mast model 200-10 with quick coupler
system equal to current City system. $
B. Adjustable handling forks . $
C. Asphalt cutter model 150QE or equal $
TOTAL OPTIONS $
D. GUARANTEED MAXIMUM REPAIR COST for
5 years or 6 ,000 hours , whichever
occurs first. The agency pays for
only repairs needed up to the maximum
which SHALL NOT EXCEED:
TOTAL ITEM "D" $ (+ )
DELIVERY DATE DAYS AFTER AWARD
NOTE: Total Bid ( Item #1 ) will determine the bid which
would be in the best interests of the City. Failure to bid on
all items will disqualify bid.
NAME OF BIDDER
ADDRESS
SIGNED BY
(Title )
DATE
14
CONSENT
Memo To: Dennis R. Kraft, City Administrator
From: Gregg Voxland, Finance Director
Re: Mileage Reimbursement
Date: March 5, 1992
Introduction
The city currently reimburses employees for the use of their
personal car for city business at the rate of $.275 per mile.
Background
The IRS has issued revised regulations on the use of vehicles
and revised the mileage allow to $.28 per mile. Therefore,
staff recommends that the City set the reimbursement rate for
business use of personal cars at $.28 per mile effective March
1, 1992 . The rate of $. 28 is the cutoff set by IRS. Several
things are accomplished by keeping the rate within IRS
guidelines.
1. ) The city does not have to compute and withhold FICA on
any overage.
2. ) The city saves the staff work involved in sorting through
the vouchers for employee travel and subsistence
reimbursement.
3 . ) The employee is saved the trouble of having to file the
extra forms with their income tax return documenting
business use of their car and avoids any question of the
necessity of keeping a log of business miles for their
personal car.
Alternatives
1. ) Keep mileage reimbursement at $.275/mile.
2 . ) Set mileage reimbursement at $.28/mile.
Recommendation
Alternative No. 2 .
Action Requested
Move to set the mileage reimbursement rate for the use of
personal vehicles for city business at $28/mile effective
March 1, 1992 .
GV:mmr
/ 3h
CONSENT
1992 is early in the year and there are no anticipated "budget
versus actual expenditure" problems at this point.
0 * 0 * 00000000 00 * 0 00 * 0 * 0 * 0 * 0 * 0 r
U) * 0 * 00000000 00 * N WW * U1 * UI * U) * U) * U) A 0
V * V * VVVVVVVV VV * V VV * V * V * V * V * V = (0
N * N * 00000000 00 * 0 00 * 0 * 0 * 0 * 0 * 0 m N
v * w * (0(0(0(0(0(0(0(0 WW * (0 WW * Oo * 0) * w * w * r C)
W * 0 * (0(0(O(0(0(0(O(0 0000 ft 4b WW * CO * N * CO * N * W 7C 0 I .
M
Z -4
O
O
0 0 00000000 0 0 0 00 0 0 0 0 0 > T
N N N N N N N N N N NN N NN N N N N NJ -4 0
\ \ \\\\\\\\ \\ \ \\ \ \ \ \ \ m z
N N N N N N N N N N NN N NN N
0) 0) (0(0(0(0(0(0(0(0 OM O) OM 0) O) O) O) 0) X
\ \ \\\\\\\\ \\ \ \\ \ \ \ \ \ 0
(0 (0 (0(0(0(0(0(0(0(0 WW 0 WW (0 (O (0 (0 (0 M
N N N N N N N N N N NN N NN N N N N N m
M
>
3
rr rr C
z
N W W cow rr WW NN rr (o0 1
N 0000 N N r(0 IU1 ANN 00 WrN rr rr (0(O 00 0000
A (0(0 WM-.IWW00)(ON (AWN 00 (0000 WW rr (0(0 U1U1 NN
(0 WW 0000rv(000)V AOA 00 NW(o (0(0 (O(0 00 00 00
N 00(0 (00V0)0A0VU1 000 00 0)Ulr (0(0 VV 00 00 00
* * * * * * * * * *
0 M C)000C)C)00 00 C) 00 C) W D D D
M z ZZXZWWWZ 00 mm D c 3 N 3
Z to >>>>>>>> 33 A. rr N -i 0 m
Z 0000000033 rr m -1 MO 7 <
u) C 2.>>>>>>> 0 0 7 r r M M a M
X111 D D 0 E Z M D Z
x N (0(0(0(0(0(0(0(0 -1 .A E O z z 1 0
z m rrrrrrrr -1-1 . m m M C) > 0
D m 00000000 =23 D 00 m -4 Z A
m < 0000C)000 DD Z ZZ 2 C) C/) C)
1 ZZ N mm Q`NN D N m
M 0000000000000000
Z -I-4-1-4-4-4-4-1 m
A a=A=a=== C) .0 N M X
0 C z z
M C) z
v m
t H
N
-1
M
M
-i m (0(00(0(0(0(0(0 MO 74 -a-4 m Cl) 0 M C) M
M 0 rrrrrrrr me m mm
D C 00000000 z'9 z rr C v m z v m
< M 00000000 -Ir -4 MM M v N M M 3
M M Nr Cl) MV M r N -1
r 33333333 M XX M 90 D 0
9. >>>>>>>> m00m
-4-4-4-4-4-4-4-4 (/) ZZ > Cl) N r N
M ZZZZZZZZ mm M C (17 C)
N z -1-/-4-4-4-I-4-i Z (0 0 23
C -1 -1 N C M
CO C) M m
Cl) = m -4
1"( M M
Cl) v 0
-1 -4 Z
o v 00000000 00 v 00 0 0 0 0 0 D
r r rr w 1-1. r r r r r 0
1 ) 1 1 1 1 1 1 1 1 I I I I f I I I I I C)
A A AAAAAAAA A A A AA A A A A A 0
co N NNNNNNNN WN W WW N N W W U1 C
W W WWWWWWWW Oor 00 NN W r (0 00 r Z
0 N 00000000 0 0 0 rr N 0 r 0 I- M
I 1 1 1 1 1 1 1 1 1 1 1 I I I I I 1 1 I
r V 0)0)AWWrrr rA V WW A r r r (.3 Z
N r ANNNr000000 00r W Nr N 0 V W r 0
r A 000000ANr rr r rr W r r r r •
I 1 1 1 1 1 1 1 1 1 I I I I I I I I I I
r -1 0)0)A W G)rrr rA V WW A r r r W M
N r ANNNr000000 0r W Nr N O) V W r Z
00 AAAAAAAA rr 00 V N <
W (0(0(0(0(0(0(0(0 00 0 A 0)
00 NNNNNNNN 00 N (0 r A 0
0 00000000 (000 A 0) W w
CO NN A
0 r M I
W A 00 W 0
0 ►-
I
GO
0 N `
• 3
m
N D
* * * * * * * * Cl) 0
* * * * * * * * D m
* * * * * * * * 0
I 1 1 1 I 1 I I m
C) A 0 C) 0 0 C) C)
Cl) N • N Cl) 0 U) Cl) Cl) r
O * 0 * 0 * 0 * 0 * 0 * 00000 * 0 * 0 * 0 * -
to * cn * cn * ul * ut * u) * utto Ui UIUi * ul * u) * V) * A co
v * v * V * V * V * V * vvv.v * V * v * V * S (0
A * w * W * w * W * W * NNNNN * N * N * N * m N
. 1- * CO * (0 * A * W * N * (0(0(0(0(0 * 00 * 00 * v * 0 C
N * u) * W * r * V * 00 * vvVVV * V * A * u) * 7 C)
M
Z 1
O <
0 o
o 0 0 0 0 0 00000 0 0 0 D
N N N N N N NNNNN N N N 1 N
\ \ \ \ \ \ \\\\\ \ \ \ m x
N N N N N N NNNNN N N N D
W OD W O) O) O) 0)0)0)O)0) 0) O) W x
✓ \ \ \ \ \ \\ \\ \ \ \ 0
(O co co (D m (0 *00** co co (o m
N N N N N N NNNNN N N N m
M
D
x
rr Nr 0
AA NA O) C
. . . . z
NN 0000 rr VVrv00W (0(0 OCA —1
AA 0)0) rr 00 NN rr CNNNrA 0000 (JI u) (0(0 N
00 rr NN AA VV AA 0000)wO) (O(D oo00 VV A
u1N VV Nut 00 WW NN OVO(OW0 0)0) Vv O)0) (0
00 W W 00 00 00 rr (Orococo0 0000 00 00 N
* * * * * * * * * * *
Om N O r;•I 1.4 rpprpr D D m
M v 1 Z r G)c)C)C)8 z m a
M 0 Z r MM MMM 0 0
m O 6i m IN(n(0(N0 m 70 < m
D Cl) 0 C m = 0
73 03* w r 0 0
8Z ►+
1 3.
1+ 0
C C) N m - z S
C) z 0 G) m
1 —1 Z D C)
Cl) (0 >;
M 70
C) G)
\.. f"1 t
Cl)
1
m
a
m C —4 C) C N xi m m m m m v v 1-1
A 1 73 D —4 C mwmmz .0 '3 xi 1
C rf D m H -o ZOZZO C 0 0 m
1-4 r < 1-( r - --4-11-4-4M r M '*1 3
- MI m —4 r•I r Cl) 00 M
1 r D —4 rr V) V) CO V) 0
ri r r( m m m
m R. m v) a' 73 D a M
73 0
r•( N m 0/) < < 1-4 < < C)
2 V) Q 2 7J
1 C C —1 M
CO M m
V) - —4
M 1••(
(/) 0
1 2
o 0 0 0 0 0 vv000 0 0 0 a
✓ r r r r r (4wrrr r r r 0
1 I 1 I I 1 1 1 1 1 1 I I I A
A A A A A A AAAAA A A A 0
N W W VI co N (0(0(0(0(0 N W W C
w v w r v r co r m 00'— W r r Z
N 0 0 r 0 0 00000 N 0 0 1
I 1 1 1 1 I 1 1 1 1 1 1 1 1
✓ A r W O) r vvF-rr A r W Z
N N N N N O) 03(.3000 A N W 0
r v r r 00 r rrwNN r r r
1 I I I I I 1 1 1 1 1 1 I I
✓ A r W O) r vvrrr A r W 1.4
N N N N N 0 (9(4ul ul ul A N W Z
<
r 0
ul 00 *co***
co W NNNNN * 0
✓ 0) W
W r VVvvV '0 I
N A • 0
O r
1
co
it N
3
m v
(n D
* * * * * * * * * * (n G)
* * * * * * * * * * D m
* * * * * * * * * * G)
1 1 1 I 1 I 1 I I 1 m
A C) A A C) C) C) A A A
CO 0 0 0 CO 0 0 0 0 Cl) N
* 0 * 0 * 0000 * 0 * 0 0 * 0 * 0 * 000 * 0 * 1-.
* 0 * N * 0(ft(ft 0 * (t * 0 V1 * U1 * 0 * 0010 * Ut * C) (0
* Of * 0 * 010 0101 * 0 * V V * V * V * ...1.4 V * V * _ (0
* r * 00 * 00000000 * A * 0 N * 0 * A * AAA * A * rn N
* t0 * N * 0 0 0 0 * (S * CO V ** 0 * 00 * AAA * t0 * 7C 0 • ,
M
z 1
0
o f
0 0 0000 0 0 0 0 0 000 0 D
N N NNNN N N N N N NNPs) N _( 0
\ \ \\\\ \ \ \ \ \ \\\ \ m x
N N NNNN N N N N N NNN N D
at Ct C)Ct of 0 at Ot Ct M Ct Ct C)M Q1 X
\ \ \\\\ \
(0 co 0000 (0 (0 \ \ \\\ \ 0
(0(0(0 co m
N N NNNN N N N N N NNN N m
rn
D
3
mm 0
- -
C
r1-• NN z
(11A
1+1+ r r r i
W W rNwO AA NN rr AA MM 4-.W W W rr
(0(0 NN 00000V AA rr rr 00 00 '4(0(0(0 VV
00 (0(0 OVANO 0000 010 00 00 00 Wrrr (0(0
00 VV Oa Ct Ct0 00 00 00 00 00 CNNN 00
* * * * * * * * * *
m C CCCC (A N W N X V M M _
> -1 C Z m D DDm
co, N zzzz z
mA� 0 o mm 0Oo�00 zea m GG0 D W rn D m
C N z Z r r NNN
z
00 -( aaxsz C) m rn mmm -a
r mmrtIi N r -moi >D�� D
I-f C) Z Z Z Z- <<< (/)
N m 1-i 1 1 D .. 0000 C)
I r 3..›.1.›. r
1-I r 1--I-1--r- 0 m 0 C) 000 m
Z C 0 C)
0 r 0000 C) c x
D m m m m
m mmmm 0 m m
m
<<<< m v �,
i- 00 0
I-1 f
0
1
m
XI
U) - w w 0 N . vo C) CO 000 C) M
C m m r r C C m m
m m 100I-400m m 0 rn z 0 CCC 0 m
r m -r r C v 0 IIt m ;
r to
1,./ M 3 rrr
331-4 M 1. 0
m 0 cDam m Cl)m rn D mmm m
N Z z1-11-lo N A 0 N 4-4 wow N (A
m Mzz < M 0 z C) C)
X11 N I -4 IA
0 y O8 M
O
3 = r r -I
v N N 4-4
m 0
Z z
-4
0 0 00000 0 0 0 0 0 000 0 D
r r 1+1...1-.1+ r r r r r rrr- 1•• C)
t t 11 ( 1 ( i I I I I I I I C)
A A AAAA A A W A A AAA A 0
Na W (ONNN N W Ct W N NNN W C
I-' N WWW.- r r 01 (0 W rrr CO Z
O r N000 O O O O O 000 O 1
1 1 1 1 1 I I 1 I I I 1 1 I I
I+ W -. 0AWA A (0 0 r W AWr A Z
Ct r ONrA A r 0 V r Nr00 N 0
r r 01+1+1 r r 0 r I- 00r r
t l 1 1 1 t I I I I I I I I I
I"' W 0AWA A (0 0 r W AWr A M
Ct r ONrA A r 0 V r Ni-.CO N Z
UI)-'r 0 <
0000
WAA00 * 0
r00 ' W
•0 1
• 0
O r
0 N .
1
m m
* * * N D
* * * * * * * * * * N G)
* * * * * * * D m
* 31. * * * * * * * * G)
i 1 1 I I I I rn
I
C) C) A C) C) C) 0 C) C) 0
0 Cl) Cl) 0 0 0 0 Cl) 0 (ft W
O 00 0 O O O O O O 0 O O O O 0 * 0 * 0 r
W 00 UI UI 0 UI UI UI W W Ut N 0 UI Ui x UI s N C) CO
V ,I..+1 v v v v v v v v v v v v v s v * V X CO
Co 000 00 CO Co 00 00 00 00 CO CO CO Co 00 00 * Co * OI m N
• r rr r r r 0 0 0 0 0 0 0 0 0 0 1. N * N 0
A W W N r 0 CO Co -v Co UI A w N r 0 * G) s 0 X M il
Z -4
. O <
0 (
0 '*I .
O O O O O O O O 0 O O O O O O O O O >
N NN N N N N N N N N N N N N N N N -I Cl)
\ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ m 2
N NN N N N N N N N N N N N N N N N D
0 00 0 0 0) 0 0 0 0 0 0 0 0 0 Co Co 0 X
\ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 0
CO W0 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO 'C
N NN N N N N N N N N N N N N N N N m
M
D
3
0
C
z
r 0WN rr AA 00 AA AA -4
0 00000 co00 WW VI UI 0001 VI U) 00 AA 00 rr 00 NN AA AA WO
0 vv0 NN AA 00 00 00 0000 COLO NN UI0 00 NN 00 00 AA 0000
0 000 WW 00 00 00 00 00 v.I UI UI 00 00 0000 00 00 rr rr
0 000 00 NN 00 00 00 0000 rr 00 00 00 00 00 00 00 Co CO
* * * 1. * * * * * * * * * * * *
N XX Z 0 O 1 r O m 0 0 C) C) C') > N E
A I-11-+ > > Z m 1-I Z m m 0 = I-4 3 m I"'1
2 7C T. '9 < Z > Z -4 A m z > -4 m r
M mm 0Q H H C) C) z m X -4 cn G) < -1 r
'n E O m O c D m m \ -I C XI X I'y <
RI 217= m r m XI r =I z m D RI D m
M -<-‹ XI z D I C) > C v) Z m C) 3 z
r >> m -< -4 0 -coO co C) 0 T N 0
r z z '9 r > -1 TI > 3 C 0 -1 A z I••I C) 0
< A N a0 0 -4 m m z m 0 N C) 0 N 7
•p $ O C z 1 -4 \ 0 z m 2
1 N 1 Z C) r r+ z > o
C Cl) Cl) m m •< z N m m rn
0 < 2 z 0 v A N -4 r C)
'p I-1 Cn C -4 m z 0 2 CO)< X
•ml CC)) > D A C) -ICl,
-4 I m =
Cl) Cl) z< z Z < 0 i
►•+
N
-1
M
XI
0-4 rn -I C) C) 0 -4 Cl) Cl) O C) -I 0 C) Co N 1-1
a 0= 0 = 0 C a C c c m c 0 r c -•4
O zD C > 0 Z m > m v m 0 > m Z 0 v m
'*1 '1< 4-4 < -71 N < m v Cn < Cl) "I G) -0 3
N Ste r r 1 Re Re r w 4 Re = r 12e Re 3 M 0
m G) m rn 0 > m m
73 09. > Re N U) Re Cl) N Cn Re N Cn m Cl) V)
< C) H m C) C C 70 C C) Z 0
20 z N 'Ti 2 W N W M N W I -1 >D
$0)C
-4 COc0 0 Cl) a
co n 0 w o
o $ v
rtn N r m o m o z r -4
or' r Cl) M H 4-4 N N V) 1.4
N Cn m Cl) m Cl) m 0
-4 -4 -4 -4 -4 -4 -4 z
0 0 0 0 0 00 0 0 0 o O o 00 0 0 0 0 o >
r rr r r A r r r r r r A r r r r r C)
1 1 11 I
I I I I ) 1 1I I I I II C)
A .42.4. A A N A A A A A A N A A A A A 0
W WW N W W W W W N N W W W W W N N C
r CO w w W O CO CO w r r CO O w CO CO W r z
O 00 N O N 0 r 0 0 0 r N 0 r 0 0 0 -4
I i II I 1 I I I I I I I I 1 I I I
0 WW A W 0 r r W r A A 0 W A A Co A z
A NN A r O 0 N r N W NJ 0 N r N N A 0
r rr r N 0 r Co r r r r 0 r r r Co r
1 I 1 I I 11 1 I 1 1 I I I I 1 I I
Co WW A W 0 r I- W r A A 0 W A A Co A I-I
A NN A r 0 Co N r N N N 0 N r N N A <
0 0 0
A CD W
CO Co 0a 0
U) N CO
r 'U I
• 0
O I-
1
0 N f
I
m -o
N D
s x Cn C:)
✓ >t D m
✓ s 0
1 1 m
C) C)
X X
N Cl) A
o 0 o 1-
a U) U) U) C) co
a v v v = co
x co co co m N
a - r r n
Ha
Z -i
O -<
0
0 m
0 0 0 >
NJ NJ N -1 (n
m =
N N NJ D
C) C) 0) 7C
\ \ \ 0
(0 CO (D -0
N N NJ m
m
D
U) r CJ 00
Ur rn V C
Z
✓ (OAC) C) rr r -1
W ONV oo(D OW 0)C) WW 0
N 0U)VI(Or NN 00 WW 0
0 0 V V W N 00 00 00 0
v 04,31....00 00 00 00 0
* x *
< -1 T.
-1 D z D
0 mmmmm r D 73
-1 CCCCC r Z m
D ZZZZZ m V) Z <
r 00000 < m
-i Cl) z
CO C V V O 1--1 m -1 0
ArWrr C) A C 0
m = X A
-1-1-41-1 v 0
00000 D -r m =
-1-4-4--1-4 z A m
DDDDD m D C)
rrrrr z z 7C
D N
7)
C) m
-i C')
z 1--4 1.
N
m
m
mvNCII C) m 0 4 1.1
0D--1mrn 73 0 0 -4
C)-<Oz 0 z C m
717:173mm m m 1- X
O �
3
I- D N 9° 0
r 0 m r m m m
X/C MI V) 0 N
-4DZm < C) C)
X11-.10C = 7) 73
CZ Z 0 m f-(
(AD 0 0 0 v
-10 r --1
m N I-1
0
C Z
-4
M
f-
1-1
<
0 0 0 D
r r r C)
I 1 I C)
A A W 0
W W U) C
I- co C) Z
O O O -1
C) A 0 Z
A NJ 0 0
r r 0
0) A 0 H
A NJ 0 Z
<
iC 0
CO
-0 1
• 0
0 r
CD
ZC N {
3
m v
(/) D
a N G)
a D m
a C,)
m
C)
N U)
`` 0. 3, C.: 0 . CC ")0 ,0. `IJ OO'• CD
H H H I-' H H H H H H H 1--, H I-, 4- W I-, I-, I-, H H (tD 6
4- poww 4- 4- trZ
c,., \O 0'. \JO \O \0 \o VO\O \O \0'0 \O co W O o \.0 \0 \O \O H
H W -1 N) H H co N O w N 0 IN-, 0\ ON 0 0 vNi ry\J1 0\ O\
H 0 0 0 0 0 0 O O O O O O H O O O O O O O n
ON 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 ct N
-1 0 0 0 0 0 000 O - 0 0 O 0\ O 0 0 0 0 0 0
P
'i
COCOON 0 '=J 0 Co OD CJ Co Co cooo(:J co cooo co O co O\N co co co a) n
H W H H C H H 1-+ H H H H H H H H H I-, H 4' W H H H H H '"t
1 1 1 1 1 z H H H H H H H H H H H H H H H H H H H H H
C�7 ''Ll H C) O H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n
m PI \O P (D O 0 0 0 0 H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 cn+
0 << 'O = H
0 0 & '03 r 'd
H H PI P� Cr) a
H v3 H H ti
H ~s H '=j
'-s O 3 Z
Uri N' D ¢. eft N
c+ 3 O -.I':
\O - W H -4 CO I-, w 3
3 CD : CO H N O\ H w CO'O N co 4' H 0 \O H 0
c+ 3 H �1 ON �p V'1 ON ON -4 l\O N W H
cD 0 0 N w ON w 0 OO 4-'VO H OO \n N) 0 H � 0 00 O\ =+
1 c+ H ON H w 0 4 0 CO- 1 CO 0 H w -4 0 0 4--4N 0 O O
CON 0 CO 0 \O 0 N - -0 ON 0 a\ w 0 0 O\ \O0 ON v1
C7
le
c+
• n a
: n
�n `n
o
11 N ro ro : ro DO ro xf ro ro MI ro ro r n = cn ro ro _ ro x ^, z
N (D (D CD al lD (D CD (D (D CD (D • `t3 (D (D (D (D 3
N 7
.O O 3 3 333333333 Oq O (D 3 3 3
H vt O\\O W D\ 'fi r• H. H. H. H. H. H. H. H. H. H. PI • C) H. H. r• p
0 0 C J H ] N c+ c+ c+ ct c- c+ c+ c+ c+ c+ c+ H f. c+ c+ c+ 'i 't7
f—' ON �' �] O\ O ro d JJ ro 3 ] =J ro '_] �i cn Zi Oq P
H r N POi CD
,<
O 0 O\ ,1,...)0,1,-0
1 t=J (D ,_,C, P1 (D H H Crj H H H I.,. a
< ro -+� �< aa
C) -3 ] H H }...7H.
a
a (D 'i H a > s H. to CD H 0 W
3 Cs) N • • Z a C17
'a P (D UI CA C07
• tli
z
La W w W w W www w Law W W w LA) L.,) W w W W n H
-4 -4 -4 -4 -4 -4 -4 -4 -4 -4 -4 -4 -4 -4 -4 --I -4 -4 -4 -4 -4 A-
i-, H H H H H H H H H H H H H H H H H H H H • N
4" - -" 4• W W W w W w W W W W N N N N N N N
w N H 0 \O CO -4 --1 -4 O\ \n '.n .s= 0 v0 CO CO -4 O\ vi - Oz
0 ''G = ro n = = = 3 ro = 3 C] Cr) C = a ro b7 > 3 <
0 t1] tri 0 P t'J P 0 n P 0 'i H ':J Z al
e v
`+1'i 3 't '1 3 0 3 H H r
3 .0 a .0 3 c+ (D 0. 3 n a CO 0.
RCO 0 0� t w 0 n 0 n m 0
+1) 0 0 ora P CA al.
H x1 X x 30 0 OC H -. 1--
01 (D (D > Cl) CD to c+
H. <
O 0= < 3 cr `} H a
'1 rn 0 0 m 3 CD P s 3
< I-
to a) CD H
C O CD 0.
'1n
I jr-4 P \p H-3
'Cos.
NH ND
\-11i ON V1
O O N W O\ W 0 W
OOHO
NH N
O O
H v1 N) 0
wOO O wH
H O
O H c+
0'0
1 •• •� d
NN W w N) \.11 e• .-
h'1--'
I-' -- _.4 1-., r
. 009000 > �7
-4 ca . k j j p\ \n n cD
. Iw—. II--' 1- ~ 1 CO e* e
C
-4 w 4-w ON r- W
LA.) w N !-' . I-' c'
WOWOO 0 F' ]wC rw
K
z
I I I d 0 0 0 0 0 0
00 >
C!) '77 G•D .-3 N F-' I- I--+ N I--. A
c+ P) CD O 0 0 0 0 0 0 0
O 'i 0 -3 c,•
'"i T (D a "v
a P) crn n
(D t-J tr.;
'Icr)
:v -y
r• '1 C
P (D O. SAI N
OR w F-' I-, >
CD C w N y y 0
C C -P- I-' W N C
c.-
a w .P"1 co N I-. 0
I- O O N � 0
VO .4' \n 0
C-1-
t<
RI
C-1"
a
C)
C)
0
Cr _ a cis O = Cz
3 Can
I vii �� 'h (D '�S
x p
• CD
al en 3
,d a
11 100 cn K m
0 0 w °¢
r=ir
d
n
t'i
N I--' F- I._, !—+ I—' •
CA) w CO w I-'
+ W W N ~ z
0
a) = z < Cl) <
O 0 FF•+ g) =
c+ N (~D Oq O
n n cG -2
cn
O Cn 0
> O O n
C+'1
c+ N
t].
H. en cf
c+ Co
O
'I
C)
A-
-EA-
-P-
l.] -.. '
a
-...1 N I-'
w vUi 0
O
1-4 -4 O O O O d
I-, I-, N I-, N (D
Lk) .4-- .- 4-- • - r• a; z
co 4-- w L.) w L) cI• _
L1~' 0 0 0 0
a
O -4 . L ON 0
O 1~r N INS N P
'1
0 N N N N) 4 0'
-4 O i -4 --I O O O O 0
I-' I--, C 1-, I-, I-, 1--, 1-' I-, ,Y
Z • . •
I I H I--' N I--' H I-, •
(DCD 0 1-, I-, I-,
I-,
I-,
I-,
a
£ 0 1-3
n
rn co > c+
K a
o' ~ t�
ac
0
a I-,
° �� a
a
O
w N O O O 5
c+
O O O\ O O O
O O - O O O
W
c+
C) a
. C)
% o
> C - 0 '1 CD z
Eft C) 'i Imo• 0 0 a �
vii C) N r �' 1 ro
\O a Octcr R° CD N a
W IIVV N C aa)) CC) '1 al
O ON O 0 tzi
Qq
0
[i]
7J
ww w w w w
CZ ~
-4 -I -4 -4 -4 - x
I--, 1-' I-, F-+ N I-, N
VO �O CO -3 ON "n O�
(3D CZ/) '1 P C)
c+ "0 W C) lD
0
o z` c c a
0
n CD co "I
W 0. 0 C
Cl) a
c+ H tri
CD CD ,r] 3
C) C Z
C) 0' r•
• O 't3
0
c+
• 0
I--,
C)
•
a
vO N I-,
w I , W O\ ON 7
N N O O O
O ON O 0 0
0 4- 0 0 0
CONSENT / 5,4t:
MEMORANDUM
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Karen Marty, City Attorne !
DATE: March 3 , 1992
RE: Criminal History Information Access Agreement
BACKGROUND:
This year the County Attorney' s office ceased to prosecute
gross misdemeanors occurring inside the City of Shakopee. Our
office has therefore began to prosecute the repeat-offender
DWI 's, repeat-offender assaults, and other gross misdemeanor
defendants.
In order to prosecute a repeat offender as such, we have to
prove to the Court that this person has indeed done this crime
before. This requires that we (1) find out about the previous
crime, (2) obtain a certified copy of the court papers from the
pervious conviction, and (3) show these to the Court in the new
case. The only effective way to find out about previous crimes
is to check the defendant' s computerized criminal history.
The criminal history computer is controlled by the Minnesota
Department of Public Safety. To prevent unauthorized access to
the computer, only people who enter into an Access Agreement are
allowed to get or see the criminal history data. In order to
prosecute effectively, we need to enter into this Access
Agreement.
REQUESTED ACTION:
Authorize the appropriate City officials to enter into the
attached Computerized Criminal History Information Access
Agreement.
[4MEMO]
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
COMPUTERIZED CRIMINAL HISTORY INFORMATION
ACCESS AGREEMENT
This Amendment to the Criminal Justice Data Communication Network Users Agreement is entered into on
by and between the State of Minnesota. the Department of Public Safety
hereinafter called "DPS" and
Shakopee City Attorney
a Minnesota Criminal Justice Agency hereinafter called the"Agency. This agreement details the obligations and
requirements placed on the Agency that is connected to the State's Criminal Justice Data Communication
Network and who will have access to the Computerized Criminal History Information or may acquire Criminal
History Information through a third party who has direct access to Criminal History Information through the
Criminal Justice Data Communication Network.
With respect to criminal history record information and related information as maintained and/or
provided by DPS, it is agreed that:
1. DPS is the control terminal agency in the Federal Bureau of Investigation National Crime
Information Center(FBI-NCIC)system and the National Law Enforcement Telecommunications
System(NLETS),Inc.and shall furnish to a Criminal Justice Agency such criminal history record
information and other related information as is available from the DPS,through the FBI-NCIC,
and through the NLETS.
2. No agency shall furnish to another agency information from its own files which is also maintained
by DPS, FBI-NCIC, or another agency as authorized by Minnesota State or Federal statute, or
information obtained by it without first querying the designated agency for the most recent
information; provided that this section shall not apply to (a) automated Criminal History
Information if DPS notifies the disseminating agency that it is technically incapable of responding;
or (b) the furnishing of information for the sole purpose of processing a charge through the
criminal justice system and it is clear under the circumstances that no disposition has occurred
and the information as furnished relates only to the charge in process; or (c) dissemination of
information received from DPS within the previous 48 hours.
3. The Department of Public Safety reserves the right to suspend furnishing Criminal History
Information when any rule,policy,or procedure has been or appears to have been violated. The
Department may reinstate the furnishing of Criminal History Information upon receipt of
satisfactory assurances that such violation did not occur or has been corrected.
4. Batch reports and other hard copy products containing Criminal History Information are to be
outputted only on printers within the Agency. All Criminal History output documents must be
transported,handled, and stored only by Authorized Employees. The Agency is responsible for
the correct and legal dissemination and use of all data and records it receives.
5. The Agency must maintain a log for all III inquiries. This must include the name of the
1
individual receiving the response, the information received and the date the information was
received. These logs must be maintained for at least one year from the date of the inquiry.
6. III data and records cannot be used for licensing or noncriminal justice employment purposes
unless specifically authorized by Federal Statute.
7. An individual's right to review and challenge of his/her own record is an integral part of the
system. Appropriate identification, including fingerprinting, of the individual may be required
before any Criminal History Information can be disseminated to the individual. The fingerprints
in the record on file may be compared to those of the individual to verify he/she is who they
purports to be.
II. PERSONNEL:
1. The Agency will make criminal history checks on all employees that will have access to Criminal
History Information. An employee who is not cleared must not have access to the Criminal
History Information, only Authorized Employees will have access to Criminal History
Information.
2. The Agency agrees to initiate, at the request of State, disciplinary action up to and including
termination of personnel having access to Criminal History Information systems where such
persons violate the provisions of this agreement or other security requirements established for
the collection,storage,or dissemination of Criminal History Information. The Agency will assist
in the criminal prosecution of such individuals when Federal or State laws have been violated.
3. Personnel assigned by the Agency receiving Criminal History Information as terminal operators
will be provided system training by the Department of Public Safety.
III. ADDITIONAL TERMS:
1. Changes to this agreement amendment may be introduced by either the State or the Agency.
The modifications will not become effective until an addendum to this agreement amendment has
been signed by both parties.
2. This agreement amendment will become effective when signed by the State and the Agency. The
agreement and any addendum will remain in effect until written notification is received to the
contrary. Both DPS/BCA and the Agency may, upon 30 days written notice, terminate this
agreement.
IV. DEFINITIONS:
1. Authorized Employee. An employee who has been granted clearance by the Agency thereby
allowing access to Criminal History Information. The Agency in granting the clearance must
have done a criminal history check on the employee.
2 . Criminal Justice Agency, This will have the same meaning as contained in"Title 28" of the"Code
of Federal Regulations" or subsequent federal or State law or regulations which may supersede
"Title 28".
2
3. Criminal History Information, This will have the same meaning as contained in"Title 28" of the
"Code of Federal Regulations" or subsequent federal or State law or regulations which may
supersede "Title 28".
4. Criminal Justice Data Communication Network. The network,including the equipment,circuits,
facilities, procedures, agreements, and organizations thereof, for the collection, processing,
preservation, or dissemination of criminal justice information, and may include related systems
that directly contribute to the criminal justice information system.
5. III. The Interstate Identification Index. The FBI-NCIC Interstate Identification Index contains
individuals names,aliases,physical description,identifying numbers,fingerprint classification,and
location(s) of criminal history record(s).
6. NCIC (National Crime Information Center).. A division of the Federal Bureau of Investigation
of the U.S.Department of Justice which maintains a nationwide computerized information system
established as a service to all criminal justice agencies - local, state, and federal. NCIC's main
purpose is to assist the criminal justice organizations in performing their duties by providing a
computerized filing system of accurate and timely documented information, readily available to
each criminal justice organization.
7. NLETS (National Law Enforcement Telecommunications System). NLETS is an incorporated,
non-profit organization whose purpose is to provide a nationwide criminal justice data
communications system.
V. ACKNOWLEDGEMENTz
As the individual responsible for the Agency, I hereby acknowledge the responsibilities and duties as set forth
in this document as well as those documents incorporated by reference. I acknowledge that these responsibilities
and duties were developed and implemented to ensure the reliability, confidentiality, accuracy, timeliness and
completeness of Criminal History Information. I further acknowledge that failure of this Agency to comply with
these duties and responsibilities will subject this Agency to various sanctions including the termination of access
to Criminal History Information.
Agency Date
Department of Public Safety Date
3
/3
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Directo
SUBJECT: Comprehensive Sanitary Sewer Plan
DATE: March 4, 1992
INTRODUCTION:
Staff is requesting authorization to increase the Scope of Services
for the Comprehensive Sewer Plan contract.
BACKGROUND:
In April, 1991, the City Council of Shakopee directed staff to
solicit RFP' s to hire a consultant to prepare a Comprehensive
Sanitary Sewer Plan. In August, 1991 the City Council selected the
firm of Short-Elliott-Hendrickson, Inc. (SEH) to do this project
and in October, 1991 the contract was executed with SEH after
negotiating the specific Scope of Services and estimated fees.
The Scope of Services for this project consisted of 4 areas, as
follows:
1. Comprehensive Sanitary Sewer Plan and 20-year MUSA
Expansion Plan.
2 . Update the Inflow-Infiltration report done in 1982 . In
that report, the River District was the only one out of
9 sewer districts that was identified as having an I/I
problem.
3 . Prepare a feasibility report for the South Shakopee
Interceptor.
4. Review MWCC issues and develop alternatives regarding
Lift Station L-16 and Interceptor Line 7023 .
The contract indicates that they will complete this work for a not-
to-exceed figure of $110, 000. 00. The Sanitary Sewer Enterprise
Fund is funding this project.
This memo addresses Item No. 2 listed above in the Scope of
Services.
At the time the Scope of Services was put together, it was not
anticipated that the River Interceptor would need to be televised
to complete the Inflow/Infiltration Study. It was felt that if
televising were needed, it could be done by City crews utilizing
the City television equipment.
Once the consultant was retained and the specific planning for
completing each phase of the project was initiated, it became quite
clear that the River Interceptor would need to be televised to
complete the I/I study in order to look for cracks, offset joints
and other areas of infiltration.
Staff then became aware that the City's televising equipment cannot
televise the River Interceptor due to the extremely high flows and
rough terrain. In fact, the City has never been able to televise
this interceptor or clean it for that matter.
In researching the previous televising records done by a testing
company, it was discovered that the last time this line was
televised was in 1977 (15 years ago) . At that time, the City did
not request a tape of the televising, but rather just the
inspection log books.
Given these two facts, staff feels strongly that the River
Interceptor should be re-televised as part of the I/I study being
done by the consultant. Also, in order to adequately televise the
line and be able to visually inspect the interceptor for
infiltration or structural deficiencies, it really should be
cleaned first. To the best of maintenance crews knowledge, this
line has never been cleaned.
The City's consultant has solicited bids for 3 sewer televising
firms. The 3 bids are summarized in the attached letter from SEH,
along with their recommendation to utilize the firm of
Solidification, Inc. to do this work for an estimated cost of
$15, 480. 00. Staff concurs with the recommendation and the reasons
behind it.
The bid was structured to include televising with or without
cleaning the line first. Based on the advantages/disadvantages of
both options, staff is recommending that the cleaning be done also.
Rather than the City entering into a new contract with the
televising firm, staff is proposing to increase the consultant' s
not-to-exceed fee to cover the costs of adding this work to the
project scope. As indicated in the consultant's letter, adding in
a contingency amount and an estimate of engineering fees, the
estimated cost to complete this work is $19, 000. 00. SEH is
requesting a contract extension for $20, 000. 00. The actual amount
paid will be based on actual hours spent on the project and the
above figure merely represents an estimate and would eliminate the
need to return to the City Council for approval of minor cost
overruns.
The contract extension would be funded from the Sanitary Sewer Fund
and would increase the total contract from $110, 000. 00 to
$130, 000. 00.
Because the televising is required to be done this spring while the
river is highest (to observe the greatest infiltration) it is
desirable to authorize the additional work as soon as possible.
ALTERNATIVES:
1. Approve of the request to increase the consultant contract
from $110, 000.00 to $130, 000.00 to include the additional fees
for cleaning and televising the River Interceptor.
2 . Deny the request.
RECOMMENDATION:
Staff recommends Alternative No. 2 .
ACTION REQUESTED:
Move to authorize the appropriate City officials to execute the
attached letter agreement from Short-Elliott-Hendrickson, Inc. to
increase their contract for the Comprehensive Sewer Plan by
$20, 000. 00 for the purposes of televising and cleaning the River
Interceptor, with funding for this to come from the Sanitary Sewer
Enterprise Fund.
DH/pmp
SEWER
ENCINEERS I ARCHITECTS I PLANNERS 3535 VADNAIS CENTER DRIVE,57 PAUL,MINNESOTA 55110 612 490.20CC
March 2, 1992 RE: Shakopee, Minnesota
Comprehensive Sanitary Sewer Plan
SEH File No. 92056
Mr. David E. Hutton
Public Works Director/City Engineer
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Dear Dave:
As discussed at our last meeting on February 20, 1992, we have prepared this letter of
recommendation regarding the televising of the river trunk sanitary sewer. The three
estimates which we received for this work are summarized in the table below:
Approximate Approximate
Price for Televising Price For Light
Televising Firm Uncleaned Mains Cleaning and Televising
1. Visu-Sewer Clean & 9000' @$0.50/ft. = $4,500 9000' @$1.60/ft. = $14,400
Seal, Inc.
2. Solidification, Inc. 9,000' @$0.62/ft= $5,580 9000' @$1.72/ft. =$15,480
3. Midwest Underground
Inspections, Inc. 9000' @$0.85/ft. = $7,650 9000' @$2.00/ft. = $18,000
The City now has the TV inspection reports which were completed in 1977. However,
there were no tapes made of these inspections. We'understand that the City desires to
have a tape showing the current condition of the river trunk. This tape will not only
benefit the City in terms of identifying potential maintenance problems, but it will also
assist in the preparation of the I/I study for the River District.
Based on our discussions with the three televising firms, we recommend that
Solidification, Inc. be hired to do the televising work on the river trunk. Although Visu-
Sewer's estimates are slightly less, we feel that there are several advantages to hiring
Solidification:
1. Solidification did the original river trunk inspection in 1977. Two of the three
original crew members from the 1977 inspection are still with the firm, and these
same people could be used again. The firm's familiarity with the trunk main
SNORT ELLIOTT ST ALL,
HENDRICKSON INC. MIN:1'ESOTA :5
Mr. David E. Hutton
March 2, 1992
Page 2
would minimize the possibility of unexpected circumstances which could lead to
additional costs.
2. Our past experience with Solidification, Inc. has been quite positive. They have
shown that they are responsive to their client's needs and are capable of providing
high quality services.
We have previously discussed the pros and cons of televising with cleaning versus
televising only. The advantages and disadvantages of each option are summarized on the
attached sheet. The 1977 report indicated that there was a need for additional cleaning in
the main at that time, and it is our understanding that the main has not been recently
cleaned. Accordingly, we recommend that the main be cleaned and televised at this time
for the following reasons:
1. Cleaning will enable us to inspect most of the interior pipe wall surfaces.
2. Structural problems such as cracking can be more easily detected.
3. The City will get the main cleaned as a by-product of the televising. This will
reduce future cleaning and maintenance costs on this main.It will also improve the
hydraulic efficiency of the main.
4. The televising costs will not be wasted in areas where the pipe wall is coated with
debris making it impossible to inspect the pipe.
5. The camera will be able to pass thru the pipe easier and faster after cleaning.
In order for the City to avoid a separate contract for this work,we propose that the budget
for the I/I study in the City's contract with SEH be increased to include the cleaning and
televising. The total budget cost for the cleaning and televising should include a
contingency factor to cover unexpected circumstances. In addition, there will be some
tiiIte sp€ne y SEM-soliciting and preparing.estimates, and coordinating of ate televising.
A breakdown of these estimated costs is as follows:
Solidification's Estimate $15,480
10% Contingencies 1,520
Subtotal Cleaning and Televising $17,000
10% Engineering and Coordination 2,000
Estimated Total Cleaning and Televising $19,000
Including this work into the I/I study will result in a budget increase of approximately
$19,000. The cost of this work is estimated not to exceed$20,000.
Mr. David E. Hutton
March 2, 1992
Page 3
The above estimated prices assume that the City will assist in providing access to all
manholes during the televising. The prices also assume restricted or plugged flow and
night work as necessary to obtain the best possible video tape. The televising is assumed
to take place during the spring high river level, so that any I/I which is present can be
detected on the tape.
Please call if you have any questions. We would be happy to discuss this letter of
recommendation with you further at your convenience. If the contents of this letter is
acceptable to you, and you wish to increase the budget to include this work, please sign
and return one copy of this letter.
Sincerely,
Boxiu,r
Daniel R. Boxrud, P.E.
(Pf5>
DRB/cih
Enclosures
cc: Dave Simons, SEH
Approved by the City of Shakopee,Minnesota on
By:
Gary L. Laurent, Mayor
Dennis R. Kraft, City Administrator
Judith S. Cox, City Clerk
•
Televising With Cleaning
Advantages Disadvantages
• Will be able to inspect most of the • Additional Cost.
interior pipe wall surfaces.
• Need to allow additional time for
• Structural problems such as cracking completion.
can be detected.
• The camera will be able to pass thru the
pipe easier and faster after cleaning.
• The City will get the main cleaned as a
by-product of the televising. This will
reduce future cleaning costs for the
City.
• Will improve the hydraulic efficiency of
the pipe.
Televising Without Cleaning
Advantages Disadvantages
• Significant cost savings. • Will not be able to inspect a large
• Can be completed quickly. portion of the pipe wall due to grease
and detergent buildups.
• Structural problems such as cracking
could go undetected.
• Camera may not be able to pass
through some extremely dirty areas.
• Cost for televising may be wasted in
those areas where the pipe wall is
coated with debris.
CONSENT
TO: Dennis R. Kraft, City Administrator
FROM: Tom Steininger, Chief of Police
SUBJECT: Software Maintenance Agreement
DATE: February 29, 1992
INTRODUCTION:
BACKGROUND:
Quest Data Systems, Inc. is the owner of and license holder for
LEADERS Software. LEADERS is our computerized police records
management system. LEADERS is one of the few computerized police
record systems approved by the State of Minnesota to interface with
their computers. As such, it is our most important computer
program.
LEADERS is a very large, complex program that requires special
attention if and when it malfunctions. MIS Coordinator, Steve
Hurley advises he needs Quest to back up his work.
This contract also causes periodic upgrades to the system as they
become available.
ALTERNATIVES:
1. Renew the agreement with Quest.
2 . Do not renew.
RECOMMENDATION:
Alternative #1.
ACTION REQUESTED:
Authorize the appropriate City Officials to renew the existing
Software Maintenance Agreement with Quest Data Systems of
Bloomington for the year 1992 at a cost of seven hundred and fifty
dollars ($750. 00. )
QUEST DATA SYSTEMS, INC.
SOFTWARE LICENSE AGREEMENT
In consideration of the mutual promises in this Agreement and for other goods and valuable
consideration, receipt of which is acknowledged, QUEST DATA SYSTEMS, INC. (QUEST) , whose
principal business address is
7500 WEST 78TH STREET City of: BLOOMIINGGTON St: MN ZIP: 55439 hereby grants
to: �/1 jC /2_, 2_.kk' JAL�LCt. �'tiL,cL!
(licensee) , whose principal business address is: 7'7 : c �•i9�Gl Y�
City of`.S/7a1eiii_ e . St. '7224^- Zip S5 3 7 y nonassignable, nonexclusive license to
use, on a single computer at any one time, the object code version of the QUEST software
program identified as e0(j)4� ( 4ik2/..t_J ("the program") .
AN ADDITIONAL LICENSE MUST BE PURCHASED FOR EACH ADDITIONAL COMPUTER ON WHICH
THE PROGRAM IS TO BE USED.
Neither this license nor any of licensee's rights hereunder may be transferred, assigned or
sublicensed by licensee without the prior written consent of QUEST DATA SYSTEMS, INC. None
of the rights hereunder include the use of the license materials, or any portion thereof, for
the benefit of any third party.
Licensee will not copy, disclose, print or otherwise permit access to the Program, except for
Licensee's own use or backup purposes, must include all copyright and other proprietary
notices which appear on the original licensed copy. No more than three (3) machine-readable
copies shall be in existence at any one time without prior written consent from QUEST.
Any such copies made shall be the property of QUEST. Licensee will not permit the Program
to be copied, disclosed, printed or accessed by others.
The licensed materials and any original and copies thereof, in whole or in part, whether the
original and copies are made by licensee, QUEST, or anyone else, and all copyright, patent,
trade secret and other intellectual and proprietary rights therein age and remain the
valuable property of QUEST DATA SYSTEMS, INC.
WARRANTY AND LIMITATION OF LIABILITY
Licensee acknowledges that the licensed materials is of such complexity that it may have
inherent defects and agrees that as QUEST'S sole liability and as licensee's sole' remedy,
QUEST will provide all reasonable services to correct documented programming and
documentation errors reported by licensee which QUEST'S diagnosis indicates are caused by a
defect in an unaltered version of the delivered licensed materials. For each item of the
licensed materials, this warranty is valid for a period of ninety (90) days from the date
QUEST first delivers said item to Licensee. This warranty is not transferrable.
QUEST does not warranty that the Program will meet Licensee's particular requirements or that
the operation of the Program will be uninterrupted or error free. Licensee assumes all
responsibility for the selection of the program to achieve Licensee's intended results and
for the installation, use and results obtained from the Program.
The foregoing constitutes Licensee's sole rights and remedies in connection with the Licensed
Programs. In no event will QUEST DATA SYSTEMS, INC. be liable to Licensee for any lost
profits, lost savings, lost data or other consequential or incidental damages arising out
if the use or inability to use the program, even if QUEST has been advised of the possibility
of such damages. The aggregate liability of QUEST to Licensee upon any claims arising out
of or relating to the program will in any event be absolutely limited to any license fee paid
by Licensee. Any modifications to the licensed material not performed by QUEST are solely
Licensee's responsibility.
QUEST MAKES NO WARRANTIES, EXPRESSED OR IMPLIED, AS TO THE MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, OR ANY OTHER MATTER RELATING TO THE
LICENSED SOFTWARE OTHER THAN THE EXPRESS WARRANTIES CONTAINED IN THIS
AGREEMENT. NO REPRESENTATION OR STATEMENT NOT EXPRESSLY CONTAINED IN THIS
AGREEMENT SHALL BE BINDING UPON LICENSOR AS A WARRANTY OR OTHERWISE.
LICENSE TERM
This license shall be effective on the date of its execution by both parties and will
continue in effect thereafter until terminated as provided herein or by mutual consent of the
parties.
TERMINATION
Either party shall have the right to terminate this license upon one (1) month prior written
notice to the other party for failure to pay any fee due or for breach of any duty imposed
hereunder.
Upon termination LICENSEE shall immediately (1) discontinue use of all licensed materials (2)
destroy all copies of the licensed materials and certify such destruction to QUEST or return
all copies of the licensed materials to QUEST and (3) delete all portions of the licensed
materials merged into other computer software of Licensee. All obligations of
confidentiality hereunder shall survive termination of this Agreement.
MAINTENANCE
QUEST shall have no maintenance obligations with respect to the Program after acceptance by
Licensee unless the parties enter into a separate maintenance agreement provided by QUEST.
GENERAL
This License Agreement is the complete and exclusive statement of the agreement between QUEST
DATA SYSTEMS, INC. and Licensee in relation to the subject matter hereof. This Agreement
shall in all respects be governed by and interpreted, construed and enforced in accordance
with the laws of the United States of America and of the State of Minnesota.
Dated: Buyer
By
Dated: /- �- Q' QUEST ATA SYSTEMS, INC.
� / r
By /5' r'�/iY211 41,2c6-0
•
QUEST DATA SYSTEMS, INC.
SOFTWARE MAINTENANCE AGREEMENT
SELLER: BUYER: SAO_ 724 ?
Quest Data Systems, Inc. 4/7(G /GjZYr�li rl
7500 West 78th Street
Bloomington, MN 55439 1--)„ 7:-��
612-941-5572 53"3 7y
Description: Copywriter: Quest Version: 1. /; Serial No: /C(// Yearly Maint Fee $
SOFTWARE: a CE:L_ C�GUCvLC.
TERMS AND CONDITIONS `J
During the term of this Agreement, conditioned upon timely payment by Customer of the yearly
maintenance charges set forth above, Quest Data Systems, Inc. (Quest) or its designee will
provide the following maintenance services for the software listed.
SOFTWARE MAINTENANCE
1. MAINTENANCE SERVICES. Subject to the exclusions listed in paragraph 4 below, Quest
shall, on a best efforts basis, correct errors and malfunctions in the software listed above
as soon as practicable after Customer gives Quest Data Systems, Inc. written notice of such
error or malfunction so as to enable the software to perform the data processing functions
described in the applicable Quest operating manuals and/or updates.
2 . ENHANCEMENTS. From time to time Quest may, in its sole discretion, develop and
distribute enhanced versions of application software. Throughout the term of this Agreement,
Quest will supply Customer with all enhanced versions of the software listed above which
Quest distributes generally to its customers. Customer must install all enhanced versions
supplied by Quest in order to ensure that Customer has the then current version of the
software.
3 . CONSULTATION. Quest will provide Customer with a reasonable level of technical
consultation by Quest's choice of telephone or personal visit during Quest's normal working
hours. Such consultation service shall include a reasonable amount of telephone consultation
in response to Customer inquiries of the software listed above. The number and length of
telephone consultations shall be determined by Quest's service specialist. Any other
consultation services (including any such services rendered other than during Quest's normal
working hours) will be billed to Customer at Quest's then prevailing rates for such services.
4. EXCLUSIONS. Software maintenance services to be provided by Quest under this
Agreement do not include:
A. Maintenance or consultation with respect to any version of the software other than the
most recent version or enhancements furnished by Quest to Customer; or
B. Repair, replacement, correction or adjustment of any damage or malfunction caused by 1)
accident, negligence, abuse, operator error or misuse, environmental conditions failure of
or surges in electrical power, acts of God, or other causes other than ordinary use; or 2)
adjustment, repair, modification or connection to other equipment or accessories without the
prior written consent of Quest, which consent will not be unreasonably withheld. Correction
or repair of any damage or malfunction caused by items A or S above shall be charged to
Customer at Quest's then prevailing rates for replacement parts, labor and travel charges.
•
5. RESPONSE TIME/DOWN TIME. If Customer's software covered under this Agreement
should malfunction, Quest will make a good faith effort to promptly restore it to proper
operating condition. However, downtime of Customer's equipment for whatever reason is not
a breach of this Agreement and shall not entitle Customer to any full or partial refunds or
credits of maintenance charges.
TERM ANDC TERMINATION. This Agreement shall commence on the 1 day of
p. /' , 19 /„; and shall continue in effect from year to year until terminated by either
party up o thirty (30) days written notice to the other.
7. PAYMENT. Throughout the term of this Agreement, Customer shall pay to Quest, each
year in advance, the Total yearly Maintenance Fee set forth above. In addition, Quest shall
issue to Customer its invoices for all taxes which Quest is required by law to collect from
Customer and for charges described in paragraphs 2, 3, and 4, and Customer will pay all such
invoices in full within thirty (30) days of invoice date. Any amounts not paid by Customer
when due will accrue interest at the rate of one and one-half percent (1-1/2%) per month
until fully paid.
8 . FORCE MAJEURE. Quest shall not be liable for any failure or delay in performing any
obligation under this Agreement due to any cause beyond its reasonable control.
9 . LIMITATION OF LIABILITY. IN NO EVENT WILL QUEST BE LIABLE TO CUSTOMER
FOR ANY LOST PROFITS, LOST SAVINGS, LOST DATA OR OTHER CONSEQUENTIAL OR
INCIDENTAL DAMAGES UPON ANY CLAIM ARISING OUT OF OR RELATING TO THIS
AGREEMENT, ITS PERFORMANCE OR BREACH, EVEN IF QUEST HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES, AND THE AGGREGATE LIABILITY OF QUEST TO CUSTOMER
UPON ANY CLAIMS ARISING OUT OF OR RELATING TO THIS AGREEMENT, ITS PERFORMANCE
OR BREACH, WILL IN ANY EVENT BE ABSOLUTELY LIMITED TO THE AMOUNT PAID BY
CUSTOMER TO QUEST UNDER THIS AGREEMENT; PROVIDED, HOWEVER, THAT NOTHING IN
THIS AGREEMENT SHALL OPERATE TO RELEIVE QUEST FROM LIABILITY FOR ITS OWN
WILLFUL OR WANTON RECKLESSNESS OR INTENTIONAL TORTS.
10. GENERAL. This Agreement is the complete and exclusive statement of the agreement
between QUEST DATA SYSTEMS, INC. and Buyer in relation to the subject matter hereof. This
Agreement shall in all respects be governed by and interpreted, construed, and enforced in
accordance with the laws of the State of Minnesota. Each and every provision of the
Agreement shall be construed, to the extent possible, so as to be valid and enforceable under
the controlling law. If any provision of this Agreement is declared void, such provision
shall be deemed severed from this Agreement, which shall otherwise remain in full force and
effect as if said invalid provision did not appear herein.
Dated: Buyer
By •
Dated: /- /"`I QUEST DATA SYSTEMS, INC.
By 4%'.21/z5-61./n-,
CONSENT
TO: Dennis. R. Kraft, City Administrator
FROM: Tom Steininger, Chief of Police
SUBJECT: Software Maintenance Agreement
DATE: February 29, 1992
INTRODUCTION:
BACKGROUND:
Quest Data Systems, Inc. is the owner of and license holder for
LEADERS Software. LEADERS is our computerized police records
management system. LEADERS is one of the few computerized police
record systems approved by the State of Minnesota to interface with
their computers. As such, it is our most important computer
program.
LEADERS is a very large, complex program that requires special
attention if and when it malfunctions. MIS Coordinator, Steve
Hurley advises he needs Quest to back up his work.
This contract also causes periodic upgrades to the system as they
become available.
ALTERNATIVES:
1. Renew the agreement with Quest.
2 . Do not renew.
RECOMMENDATION:
Alternative #1.
ACTION REQUESTED:
Authorize the appropriate City Officials to renew the existing
Software Maintenance Agreement with Quest Data Systems of
Bloomington for the year 1992 at a cost of seven hundred and fifty
dollars ($750. 00. )
QUEST DATA SYSTEMS, INC.
SOFTWARE LICENSE AGREEMENT
In consideration of the mutual promises in this Agreement and for other goods and valuable
consideration, receipt of which is acknowledged, QUEST DATA SYSTEMS, INC. (QUEST) , whose
principal business address is
7500 WEST 78TH STREET City of: BLOOMINGTON St: NW ZIP: 55439 hereby grants
tO
1
t iC "
(licensee) , whose principal business address is: '//
7(f; jj�;jj�� 6Z`
/ t.
City of, t'?aJC472Lee . St. / 2 ' - Zip 55 3 77 nonassignable, nonexclusive license to
use, on a single computer at any one time, the object code version of the QUEST software
program identified as //It'll/7/11D (.1 .11G2i - ("the program") .
AN ADDITIONAL LICENSE MUST BE PURCHASED FOR EACH ADDITIONAL COMPUTER ON WHICH
THE PROGRAM IS TO BE USED.
Neither this license nor any of licensee's rights hereunder may be transferred, assigned or
sublicensed by licensee without the prior written consent of QUEST DATA SYSTEMS, INC. None
of the rights hereunder include the use of the license materials, or any portion thereof, for
the benefit of any third party.
Licensee will not copy, disclose, print or otherwise permit access to the Program, except for
Licensee's own use or backup purposes, must include all copyright and other proprietary
notices which appear on the original licensed copy. No more than three (3) machine-readable
copies shall be in existence at any one time without prior written consent from QUEST.
Any such copies made shall be the property of QUEST. Licensee will not permit the Program
to be copied, disclosed, printed or accessed by others.
The licensed materials and any original and copies thereof, in whole or in part, whether the
original and copies are made by licensee, QUEST, or anyone else, and all copyright, patent,
trade secret and other intellectual and proprietary rights therein age and remain the
valuable property of QUEST DATA SYSTEMS, INC.
WARRANTY AND LIMITATION OF LIABILITY
Licensee acknowledges that the licensed materials is of such complexity that it may have
inherent defects and agrees that as QUEST'S sole liability and as licensee's sole' remedy,
QUEST will provide all reasonable services to correct documented programming and
documentation errors reported by licensee which QUEST'S diagnosis indicates are caused by a
defect in an unaltered version of the delivered licensed materials. For each item of the
licensed materials, this warranty is valid for a period of ninety (90) days from the date
QUEST first delivers said item to Licensee. This warranty is not transferrable.
QUEST does not warranty that the Program will meet Licensee's particular requirements or that
the operation of the Program will be uninterrupted or error free. Licensee assumes all
responsibility for the selection of the program to achieve Licensee's intended results and
for the installation, use and results obtained from the Program.
The foregoing constitutes Licensee's sole rights and remedies in connection with the Licensed
Programs. In no event will QUEST DATA SYSTEMS, INC. be liable to Licensee for any lost
profits, lost savings, lost data or other consequential or incidental damages arising out
if the use or inability to use the program, even if QUEST has been advised of the possibility
of such damages. The aggregate liability of QUEST to Licensee upon any claims arising out
of or relating to the program will in any event be absolutely limited to any license fee paid
by Licensee. Any modifications to the licensed material not performed by QUEST are solely
Licensee's responsibility.
QUEST MAKES NO WARRANTIES, EXPRESSED OR IMPLIED, AS TO THE MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, OR ANY OTHER MATTER RELATING TO THE
LICENSED SOFTWARE OTHER THAN THE EXPRESS WARRANTIES CONTAINED IN THIS
AGREEMENT. NO REPRESENTATION OR STATEMENT NOT EXPRESSLY CONTAINED IN THIS
AGREEMENT SHALL BE BINDING UPON LICENSOR AS A WARRANTY OR OTHERWISE.
LICENSE TERM
This license shall be effective on the date of its execution by both parties and will
continue in effect thereafter until terminated as provided herein or by mutual consent of the
parties.
TERMINATION
Either party shall have the right to terminate this license upon one (1) month prior written
notice to the other party for failure to pay any fee due or for breach of any duty imposed
hereunder.
Upon termination LICENSEE shall immediately (1) discontinue use of all licensed materials (2)
destroy all copies of the licensed materials and certify such destruction to QUEST or return
all copies of the licensed materials to QUEST and (3) delete all portions of the licensed
materials merged into other computer software of Licensee. All obligations of
confidentiality hereunder shall survive termination of this Agreement.
MAINTENANCE
QUEST shall have no maintenance obligations with respect to the Program after acceptance by
Licensee unless the parties enter into a separate maintenance agreement provided by QUEST.
GENERAL
This License Agreement is the complete and exclusive statement of the agreement between QUEST
DATA SYSTEMS, INC. and Licensee in relation to the subject matter hereof. This Agreement
shall in all respects be governed by and interpreted, construed and enforced in accordance
with the laws of the United States of America and of the State of Minnesota.
Dated: Buyer
By
Dated: /- /- QUEST ATA SYSTEMS, INC.
By it"�Y),r�.� l/,�c�.� AL-21/6-14-17-
QUEST DATA SYSTEMS, INC.
SOFTWARE MAINTENANCE AGREEMENT
SELLER: BUYER: Shcl.,�-C7-7J.(F. ill,:[ T
Quest Data Systems, Inc. /7& r,
7500 West 78th Street
Bloomington, MN 55439 _ r}?n
612-941-5572 / S 3 .
Description: Copywriter: Quest Version: I. /: Serial No: /Cy/;• Yearly Maint Fee $ 7j
SOFTWARE:
CIL-� dWia2v
TERMS AND CONDITIONS 'J
During the term of this Agreement, conditioned upon timely payment by Customer of the yearly
maintenance charges set forth above, Quest Data Systems, Inc. (Quest) or its designee will
provide the following maintenance services for the software listed.
SOFTWARE MAINTENANCE
1. MAINTENANCE SERVICES. Subject to the exclusions listed in paragraph 4 below, Quest
shall, on a best efforts basis, correct errors and malfunctions in the software listed above
as soon as practicable after Customer gives Quest Data Systems, Inc. written notice of such
error or malfunction so as to enable the software to perform the data processing functions
described in the applicable Quest operating manuals and/or updates.
2 . ENHANCEMENTS. From time to time Quest may, in its sole discretion, develop and
distribute enhanced versions of application software. Throughout the term of this Agreement,
Quest will supply Customer with all enhanced versions of the software listed above which
Quest distributes generally to its customers. Customer must install all enhanced versions
supplied by Quest in order to ensure that Customer has the then current version of the
software.
3 . CONSULTATION. Quest will provide Customer with a reasonable level of technical
consultation by Quest's choice of telephone or personal visit during Quest's normal working
hours. Such consultation service shall include a reasonable amount of telephone consultation
in response to Customer inquiries of the software listed above. The number and length of
telephone consultations shall be determined by Quest's service specialist. Any other
consultation services (including any such services rendered other than during Quest's normal
working hours) will be billed to Customer at Quest's then prevailing rates for such services.
4. EXCLUSIONS. Software maintenance services to be provided by Quest under this
Agreement do not include:
A. Maintenance or consultation with respect to any version of the software other than the
most recent version or enhancements furnished by Quest to Customer; or
B. Repair, replacement, correction or adjustment of any damage or malfunction caused by 1)
accident, negligence, abuse, operator error or misuse, environmental conditions failure of
or surges in electrical power, acts of God, or other causes other than ordinary use; or 2)
adjustment, repair, modification or connection to other equipment or accessories without the
prior written consent of Quest, which consent will not be unreasonably withheld. Correction
or repair of any damage or malfunction caused by items A or B above shall be charged to
Customer at Quest's then prevailing rates for replacement parts, labor and travel charges.
5. RESPONSE TIME/DOWN TIME. If Customer's software covered under this Agreement
should malfunction, Quest will make a good faith effort to promptly restore it to proper
operating condition. However, downtime of Customer's equipment for whatever reason is not
a breach of this Agreement and shall not entitle Customer to any full or partial refunds or
credits of maintenance charges.
TERM AND TERMINATION. This Agreement shall commence on the 1 day of
n,�p.�, , 19L and shall continue in effect from year to year until terminated by either
patty upoJ thirty (30) days written notice to the other.
7. PAYMENT. Throughout the term of this Agreement, Customer shall pay to Quest, each
year in advance, the Total yearly Maintenance Fee set forth above. In addition, Quest shall
issue to Customer its invoices for all taxes which Quest is required by law to collect from
Customer and for charges described in paragraphs 2, 3, and 4, and Customer will pay all such
invoices in full within thirty (30) days of invoice date. Any amounts not paid by Customer
when due will accrue interest at the rate of one and one-half percent (1-1/2%) per month
until fully paid.
8. FORCE MAJEURE. Quest shall not be liable for any failure or delay in performing any
obligation under this Agreement due to any cause beyond its reasonable control.
9. LIMITATION OF LIABILITY. IN NO EVENT WILL QUEST BE LIABLE TO CUSTOMER
FOR ANY LOST PROFITS, LOST SAVINGS, LOST DATA OR OTHER CONSEQUENTIAL OR
INCIDENTAL DAMAGES UPON ANY CLAIM ARISING OUT OF OR RELATING TO THIS
AGREEMENT, ITS PERFORMANCE OR BREACH, EVEN IF QUEST HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES, AND THE AGGREGATE LIABILITY OF QUEST TO CUSTOMER
UPON ANY CLAIMS ARISING OUT OF OR RELATING TO THIS AGREEMENT, ITS PERFORMANCE
OR BREACH, WILL IN ANY EVENT BE ABSOLUTELY LIMITED TO THE AMOUNT PAID BY
CUSTOMER TO QUEST UNDER THIS AGREEMENT; PROVIDED, HOWEVER, THAT NOTHING IN
THIS AGREEMENT SHALL OPERATE TO RELEIVE QUEST FROM LIABILITY FOR ITS OWN
WILLFUL OR WANTON RECKLESSNESS OR INTENTIONAL TORTS.
10. GENERAL. This Agreement is the complete and exclusive statement of the agreement
between QUEST DATA SYSTEMS, INC. and Buyer in relation to the subject matter hereof. This
Agreement shall in all respects be governed by and interpreted, construed, and enforced in
accordance with the laws of the State of Minnesota. Each and every provision of the
Agreement shall be construed, to the extent possible, so as to be valid and enforceable under
the controlling law. If any provision of this Agreement is declared void, such provision
shall be deemed severed from this Agreement, which shall otherwise remain in full force and
effect as if said invalid provision did not appear herein.
Dated: Buyer
By
Dated: /- 1 "S QUEST DATA SYSTEMS, INC.
Jvj,tJ
By � Q 4L2/C642)4
CO1\ SE1\1T fy, 1
TO: Dennis R. Kraft, City Administrator
/ '
FROM: Frank Ries, Fire Chief - :
RE: Sale of Old Pagers
DATE: February 27, 1992
Introduction
The department has now put the new Motorola Minitor II SV pagers into
service and will no longer need the old pagers.
Background
The new pagers are in service and the old pagers are not needed. The
Motorola Sales Representative estimated the value of the old pagers at about
$25.00 or up to $75.00 to the "right" party. Total value could be in the $875
to $2,475 range. It would cost the buying party about $100 each to have the
frequency changed. The old pagers are about 15 years old.
Alternatives
1. Keep old pagers on hand.
2. Toss old pagers in the garbage.
3. Declare old pagers surplus property and if the value is less than $1,000, the
Administrator can sell the pagers.
4. Declare old pagers surplus property and if the value is more than $1,000,
advertise for bids.
5. Declare old pagers surplus and the Administrator is authorized to sell to
another governmental agency.
Recommendation
Alternative number 5. The City Code authorizes the City Administrator to
negotiate a direct sale to another governmental agency. The most likely market
is another smaller fire department.
Action Requested
Move to declare the 33 old Fire Department pagers surplus property and
authorize the City Administrator to sell them in accordance with the City Code.
CONSENT /1324
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: Removal of "Acting" from the Deputy Police Chief Title
DATE: March 4, 1992
INTRODUCTION AND BACKGROUND:
At the meeting of January 7th, City Council appointed Jerry
Poole as "Acting" Deputy Police Chief. The term Acting was added
to his title because of the pending reorganization that the City
was considering.
On January 28th, City Council adopted a new organization plan
for city employees.
On February 18th, City Council amended the 1992 Pay Plan by
deleting the word "Acting" from the title of Deputy Police Chief.
A motion changing the title assigned to Jerry Poole should have
also been recommended to Council, identifying the person to go with
the title in the Pay Plan.
As a housekeeping matter, it is recommended that City Council
delete the word "Acting" and appoint Jerry Poole Deputy Police
Chief.
RECOMMENDED ACTION:
Move to delete the term "Acting" from the title given to Jerry
Poole thereby designating him as Deputy Police Chief.
CONSENT 37),),LJ
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: Removal of "Acting" from the Deputy Police Chief Title
DATE: January 31, 1992
INTRODUCTION:
At the City Council meeting of January 7, 1992 Sergeant Jerry Poole
was appointed Acting Deputy Police Chief. The term Acting was
added to his title because of the pending reorganization that the
City was considering.
BACKGROUND:
Former Deputy Police Chief John DuBois took advantage of the City's
early retirement offer last month. Subsequent to his retirement
the Police Chief recommended that Sergeant Jerry Poole be promoted
to the position of Deputy Police Chief. The City Council discussed
this request and decided to include the word "Acting" in the title
of the Deputy Police Chief because of the potential reorganization
and creation of a Public Safety Administrative position. At the
special City Council meeting of January 28, 1992 the -City Council
adopted an organizational concept that excluded the Public Safety
Administrative position. The City continues to have separate
Police and Fire Departments.
It is appropriate at this time for the City Council to consider the
removal of the word "Acting" from the title of the Deputy Police
Chief. As was mentioned by Chief Steininger at the Council meeting
of January 7th, the Deputy Chief serves at the pleasure of the
Police Chief and if there is a need to later make a change in the
title the Chief is empowered to do so.
ALTERNATIVES:
1. Amend the City Pay Plan and remove the word "Acting" from the
title of Deputy Police Chief.
2 . Do nothing at this time.
RECOMMENDATION:
It is recommended that the City Council amend the 1992 Pay Plan by
deleting the word "Acting" from the Deputy Police Chief title.
ACTION REQUESTED:
Move to amend the 1992 Pay Plan by deleting the word "Acting" from
the title of Deputy Police Chief.
4AWAY
/1:-4‘4)-itgr-9
/ Yai
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Directo
SUBJECT: 12th Avenue Sewer and Watermain
DATE: March 4, 1992
INTRODUCTION:
Attached is a feasibility report for sewer and watermain
improvements to 12th Avenue form County Road 83 to Valley Park
Drive for City Council discussion.
BACKGROUND:
Staff has received a petition for public improvements from the
owners of Valley Green Business Park Drive. The petitioners
represent 100% of the abutting property owners that would benefit
from the proposed improvements and therefore they have waived their
rights to a public hearing prior to ordering the improvements.
Staff has reviewed the petition and finds it to be acceptable and
in conformance with State Statutes.
Staff has also attached a feasibility report for the proposed
improvements to 12th Avenue that was prepared by William R.
Engelhardt Associates, Inc. dated March 2 , 1992 . This feasibility
report was funded entirely by Valley Green Business Park.
In March, 1990 William Engelhardt Assoc. , Inc. had prepared a
feasibility report for Valley Green Business Park to develop Valley
Park 9th Addition, which is a 100 acre site in the Industrial Park
located in the northwest quadrant of 12th Avenue and Valley Park
Drive. This feasibility report was for the purpose of providing
the proper infrastructure for the FMG site, in addition to the
remainder of this area. This 1990 feasibility report addressed the
sewer and watermain alternatives in 12th Avenue that are necessary
to develop the remainder of this site.
Based on several meetings between City staff, the developer,
Engelhardt Assoc. , and the City's Comprehensive Sewer Plan
consultant, the sewer and watermain in 12th Avenue was refined,
resulting in a revision to the cost estimates, alignment and
proposed design of the improvements.
The attached 1992 feasibility report is the result of that
coordination and basically supersedes those portions of the 1990
feasibility report.
In the attached feasibility report, three alternatives were
explored ranging in cost from $996, 170. 00 to $1, 111, 623 . 00, which
includes all construction, contingencies and engineering fees. The
report recommends Alternative No. 2 ($996, 170. 00) because it
provides sewer and water services to the entire area at the lowest
costs.
The report also recommends installing two sewer and water crossings
across the future Shakopee Bypass to eliminate the need to do that
once the Bypass is constructed for an estimated cost of
$375,940. 00.
All of the requested improvements will be assessed to the
petitioner on a per acre basis.
Staff concurs with the findings and conclusions of the feasibility
report and will give a more detailed presentation of the various
alternatives at the Council meeting.
Attached is Resolution No. 3558 which declares the adequacy of the
petition, accepts the feasibility report and orders plans and
specifications prepared for this project.
Staff is also requesting authorization to retain William R.
Engelhardt Associates, Inc. for preparing the plans and
specifications for this project. Due to current staff workloads
and other projects being designed in-house, staff recommends
utilizing a consultant to design this project. Since William
Engelhardt Associates is one of the three consultants currently
being retained by the City and due to his familiarity with this
project, staff feels that this firm would be the most logical and
lowest cost of the three consultants available.
Attached is a letter from Engelhardt Associates indicating that
their firm can complete the design for a maximum, not-to-exceed
cost of 6% of the construction costs for this project and the
construction staking can be done for a maximum, not-to-exceed cost
of 3% of the construction costs. Contract hourly rates will be
used using actual hours worked. Based on the construction costs
estimated in the feasibility report, the design and surveying fees
are estimated at $95, 000. 00 (construction costs of $1, 055, 885. 00
for Alternative No. 2 and Bypass crossings) .
All engineering fees would be included in the total project costs
and assessed.
Staff is requesting authorization to utilize Engelhardt Associates
to complete the plans and specifications for this project.
Since there is watermain on this project, staff submitted the
petition and feasibility report to the Shakopee Public Utilities
Commission for review and comment.
The Utility Manager has indicatied that the Commission concurs with
the project being ordered and for the consultant selected to design
the project. Specific engineering concerns of Shakopee Public
Utilities Commission will be addressed during the design and
approval process.
The petitioner concurs with the results of the feasibility report
and the proposed assessment against their lands.
ALTERNATIVES:
1. Adopt Resolution No. 3558.
2 . Deny Resolution No. 3558.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
1. Offer Resolution No. 3558, A Resolution Declaring the Adequacy
of Petition and Ordering the Preparation of a Report,
Receiving the Report and Ordering an Improvement and
Preparation of Plans and Specifications for 12th Avenue Sewer
and Watermain Improvements, Between County Road 83 and Valley
Park Drive, Project No. 1992-4 and move its adoption.
2 . Authorize William R. Engelhardt Associates, Inc. of Chaska,
Minnesota to prepare the plans and specifications for the 12th
Avenue Sewer and Watermain Project for a maximum fee of 6% of
the construction contract and to do the construction staking
for a maximum fee of 3% of the construction contract.
DH/pmp
12TH
•
\if9 1 j
USl, i PARK
December 30, 1991
Ms . Judy Cox HAND DELIVERED
City Clerk
CITY OF SHAKOPEE
129 East First Avenue
Shakopee, MN 55379
Re: Petition for Public Improvements
Dear Judy:
Enclosed is a fully signed "Petition for Public Improvements"
requesting construction of the watermain and sanitary sewer
service from County Road 83, then east on 12th Avenue to the
intersection of Valley Park Drive, and from there, north to tnhc
existing service. We have enclosed a site plan of the area to h
served by these requested improvements . Please note that Valley
Green Business Park Limited Partnership owns all the land
benefited by these improvements, and that our signature should
represent 100% of all the affected property owners .
By signing this Petition, we have waived all our rights to a
public hearing prior to Council ordering the improvements . We
would like to think that a feasibility study is not necessary
since we have already completed such a study for these
improvements . Dave Hutton has a copy of this earlier feasibility
study which is entitled "Valley Park 9th Addition Feasibility
Study. " Inasmuch as William Engelhardt & Associates does all the
engineering work in the Park, it may be appropriate to have them
do this work as well. They did the original feasibility study and
are very familiar with the project being proposed as well as
other projects in vicinity.
It is our sincere hope that this Petition can be handled quickly
so that engineering work is completed and all bids received and
reviewed prior to the spring thaw so that construction can begs.n
immediately upon road restrictions being removed.
5276 Valley industrai Boulevard South •Shakopee. Minnesota 55379• Telephone: (612)445-9286 • rac:miie: (612)445-9372
4
Ms . Judy Cox
Page Two
December 30, 1991
Please let us know if there may be a concern with this Petition
being expedited. Your assistance with this matter is
appreciated.
Respectfully,
VALLEY GREEN BUSINESS PARK
J R. Albinson
roject Director
JRA: jmcm-001 . 1
Enclosure
cc: Karen Marty (w/encl. )
CITY OF SHAKOPEE ,
PETITION FOR PUBLIC IMPROVEMENTS
The undersigned hereby petitions the City of Shakopee to
install the following improvements where noted and to assess them
pursuant to Minnesota Statutes Chapter 429 :
Along 12th Avenue and Valley Park
Drive AVIMOIRX6MOCIMIX from 1000 Valley Park Drive
to County Road 83 by constructing_ the water main and sanitary
sewer service to benefit the following properties: L2, B1, Canterbury Park 3rd; Outlots
A & B Valley Park 10th Addn. ; Tracts D, F,& G RLS 134
(improvements requested )
The undersigned hereby waives their right 'to a public hearing
prior to Council ordering the improvements and also waives their
right to a public hearing prior to the levying of the assessments
related to said improvements and further waives all rights to
appeal said assessments which shall be assessed pursuant to Minnesota
Statutes Chapter 429 as a result of the installation of the above
improvements .
Dated this a( day of DOXY { , 19 91
Valley Green Business Park Limited Partnership
By: Valley Green Business Park, Inc. its
general pal, -
By:
'
Wen.- 1 R. urtz
Its: Vice Presid t
STATE OF ' 1 ° ' e" ' )
SS 'O, � ii Vii, •f.f�J�il•� ; `��►���� ��.�,�.
COUNTY OF FAIRFIELD ) ,, Q
On this Q�� day of �EJCS�/V>1Pe� , 19 l I before me , a Notary
Public within and for said County , personally appeared Wendell R. Kurtz
the Vice President of Valley Green $usiness Park, Inc. , the general partner of Rkigi
Valley Green Business Park Limited Partnership, a limited partnership under the laws
of Minnesota, on behalf of the partnership . gc>13601 AAAxa x
cgx Wald x&mtrma:t arttxxaasx=tee vted x ax3x xtz hied=x free xaxO3cxindxAIR t:dax
Nota y •
MERM
This instrument was drafted by : Notary Ru Lb1c--ConHAnecticut
Judith S. Cox FAIRRELD COUNTY
My CO Wes
City Clerk May 31. 1996
City of Shakopee 4 ---
129 East 1st Avenue
Shakopee , MN 55379
•
li` `---
IJ c
C T
z
WQo az8NM �i _I0
I IXF- -rturN e
Oooao_ al'"naz
L.L.
� i J of za . z
wa ww I
— - 7— �- Q Z o c�0
O
Z >- I-> a w w c Cr-
I - 61 I— DCC = z
W Y- IycW wZz
a01d3Ja3 f 13Nd� a0 d`-— �� 'E Z Y r w o ta- w V)Y
K -' o a
iI J � > �� avvm
J
z z '` Q -J -
0 o s
S Y z z ;;
V) a a z
fn J -J I /
a I- F-
In U 3
Y W1
N
Q • l =
w W •
/2.___.---... O
Q W \\1
J
N
i W
71
% , --__ _ a3M3S 1Va31tl I.....s.x3 m /
�� - -� �'_ - r/
r U NIVW ..41
•
I o 4 a f�03S•-•ad� I /
a / W D� LL y Z 1• O /
—�•—` /r a ',O m o i . i\.....‹)
( r
....
fir. - 7 - O �� (-w,
vs W a CEIZ
+ ` J
: / I ! w 1y � .- ��
i ! a I b. : i
Jr. \4111 PROPIOSEO I,AT�RAI�dd.
I j w
LOTH AVE. ,'a1•
ii
/ % Q _ LL ') ,
1` i
/I f -_ _..J J fl •
/
/j .•nos^ -/�• /` t Y )e 1 ?u /w „:4 li . /
_ I �LL3 ¢1 �/
(/ NIOW30a04 9NIlSIX3 a J LL� '
;! J _ mon
_ a3M35 .__ _ - _ _ �..,
— wa31v�9N11SI% - =— __
£B ON OVOa AlNfl - ,.
WI
NIVWa31VM•JNIl$IX3 ?1 ti ��:
ng =
ri O t
r , 2,1 r
r
o- Iinr 1
s xLL,1j ‘ -
d W J 1
W N
� i :/" , .
r;'" ,:
•
J a a
i ;. ! I IF- ~pa,_, NWS :
J o� o' a o_ a w .4
N ; Q W aF- D:W O _ _ -
i 7— EC Z H r F-> q z L
~ 2 rnr- _cc z_
1 l'i
• ^ YJ lLN JCOZ
• � wQmo5- cD �-2
_. j - �- -"� E..o►-4a.-. 4.�. 4-.n.4......._ .E z Q a Q (r,...1 - w Q
a01d30a31N1 3N I aOlao p — Y }W ~_ •CC z
• ( Q -J U- OZ OQ-..
!. ff J
I J
lai _ I CI
_ C
Z Z
V) Y 4 Q
C 0 /—
W I. 'L/\• 1
cv�
Y N N Y
W
N c
WK is 4• O
.
Q
J N .
- ?
:.tLL) . a
cD
------ w M3M3S 1V2131V 9NIlSIX3 m
U NItlW3gM0! ) ^',
o f I.9 Ill 0350.31dd� I I
• ,• '411 ( 7
/ j /j/
\ f a pvb OR' 'I S
••••••
,• 'f - lr •
/b7 /V 2 J WL
1L - -- -
H .
I -------
,i
Ss
F- I o
- a'``-- ' Wt0 SED LAT1ERAL C ] � W
I 1 - r 10TH AVE. I
W
1 - _I ._. _I . . .. f.,,,, r______...___. _____._.__._
/I � _ ' WIIX i C It, !1
ILI
'J J .. .. I - W W� 3 I /
f ..(1011 ;/1 S •".W y ,
`l} ti Y
• / .J i...a 11(10. ^ 7 -jQ WQ ' `
LL LL3¢K 1
_ 1 J ~l
�. _ i NIVW302lOd 9NIlSIX3 t ipy ..
/ / _- \, _- L
I N3M3S 1Ctl3171 9NIlSIX3—� ;\ uw I //
f8 'ON OV08 ALNf)00
J
1 • - I NIVW0131VM 9N1.1.51 X3 ,
N
ia xLL 1 S =o
I e ~ WJ
. etN
V -
• W
Ias\ .
5 011°, 4
.
. -- ---• - -----• -''
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
Wanudiing 4nge%nee/us
1107 HAZELTINE BOULEVARD
CHASKA, MINNESOTA 55318
(612) 448-8838
March 2 , 1992
City of Shakopee
c/o Mr . David Hutton, P.E.
129 First Avenue East
Shakopee, MN. 55379
RE: Professional Engineering Services
For : 12th Avenue Sanitary Sewer and Watermain
Dear Mr . Hutton:
Pursuant to your request , we hereby propose to provide
engineering design services for the above project . Our fee for
these services is based on our hourly rates presented to the City
of Shakopee , with a not to exceed cost of six percent of the
construction contract price. This fee includes preparation of
plans and specifications , bid documents , permit applications
( less permit fees) , preparation of advertisement for bids , bid
checking, and recommendations .
The construction staking for this project will be provided on an
hourly rate basis per our contract , with a not to exceed maximum
of three percent of the contract amount .
If you have any questions regarding this matter please advise.
We anticipate being able to proceed with this work immediately if
this proposal is acceptable. The project time is : completion of
plans and specifications mid-April (depending on soil borings ) ,
bids received mid-May , and construction starting early June.
Very truly yours ,
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
William R. Engelhardt
WRE/las
RESOLUTION NO. 3558
A Resolution Declaring The Adequacy Of Petition
And Ordering The Preparation Of A Report,
Receiving The Report And Ordering An Improvement
And Preparation Of Plans And Specifications For
12th Avenue Sewer And Watermain Improvements,
Between County Road 83 And Valley Park Drive
Project No. 1992-4
WHEREAS, a petition requesting improvements to 12th Avenue,
between County Road 83 and Valley park Drive by sewer and watermain
has been filed with the City Council on March 10, 1992 ; and
WHEREAS, a feasibility report for the requested improvements
has been prepared by William R. Engelhardt Associates, Inc. under
the direction of the Public Works Director, David E. Hutton and
this report was received by' the Council on March 10, 1992 ; and
WHEREAS, the Council has considered the sewer and watermain
improvements of 12th Avenue in accordance with the feasibility
report; and
WHEREAS, it is proposed to assess the benefitted properties
for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429 ; and
WHEREAS, the petition for improvements has been signed by 100%
of the owners of the property abutting said improvements, waiving
their right to a public hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1. The petition is hereby declared to be signed by the
required percentage of owners of property affected by the
improvements. This declaration is made in conformity to Minnesota
Statutes, Section 429.035.
2 . Such improvements are hereby ordered as proposed in the
feasibility report prepared by William R. Engelhardt Associates,
Inc. dated March 2 , 1992 .
3. David E. Hutton, Public Works Director, is hereby
designated as the engineer for this improvement. He shall ensure
that the plans and specifications are prepared according to City
and State Specifications and for the making of such improvements.
4 . The work of this project is hereby designated as part of
the 1992-4 Public Improvement Program.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 1992 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form:
City Attorney
1
I
I
I
I VALLEY GREEN BUSINESS PARK
12TH AVENUE SANITARY SEWER AND WATERMAIN
FEASIBILITY STUDY
CITY OF SHAKOPEE, MINNESOTA
I
I
I
I
I
I hereby certify that this plan , specification , or
report , was prepared by me or under my direct
supervision and that I am a duly Registered
Professional Engineer under the laws of the State of
IMinnesota.
William R. Engelhard,/
Date: March 2 , 1992 Registration No. 12026
Feasibility Study on file with 1992-4 Sewer and Watermain
IImprovement Project file .
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
WQozaedling enyir eeAs
1107 HAZELTINE BOULEVARD
CHASKA, MINNESOTA 55318
1612) 448-8838
March 6 , 1992
City of Shakopee
c/o Mr . David Hutton, P.E.
129 First Avenue East
Shakopee, MN. 55379
RE: 12th Avenue Sanitary Sewer and Watermain
Dear Mr . Hutton:
On March 5 , 1992 , we confirmed by telephone conversation with
SPUC' s engineer , Schoell & Madson, Inc. , that a 16- inch watermain
crossing of the 101 Bypass could be constructed in lieu of the
two 12- inch crossings as shown in their water report . The 12-
inch crossings were shown only schematically as possible
connection locations . The 16- inch connection provides for future
looping when the land south of the Bypass is developed. Our
feasibility report indicated future looping by providing for a
16- inch extension across the Bypass at County Road No. 83 and
Valley Park Drive. These mains will ultimately be looped through
the land lying south of the Bypass between the two extensions .
Very truly yours ,
WILLIAM R. ENGELHARDT ASSOCIATES, INC.
William R. Engelhardt
WRE/ las
TO: Dennis Kraft , City Administrator:
✓Dave Hutton, Public Works Director
FROM: Lou Van Hout , Utilities Manager
RE: 12th Ave Watermain J
DATE: 3/9/92
Councilman Sweeney, the Liaison to SPUC , asked that a memo be
sent to you to avoid any uncertainties about SPUC ' s commitments
on the proposed project .
At their March 2 meeting, the Utilities Commission discussed the
project in the context of the feasibility report which had been
referred to them. Jon Albinson of Valley Green Inc . advised the
Commission that a new feasibility report had been developed.
After discussion, the Commission agreed on the following:
- The Commission agrees with the construction of a watermain
along 12th Ave, from Co . Rd. 83 to Valley Park Blvd. The
pipe on 12th Ave is to be 16 inch rather than 12 inch as
shown in the (old) feasibility report . The additional size
is oversizing at SPUC ' s cost .
- An additional section of watermain from 12th Ave to the
Northerly edge of the bypass is required to be constructed
as part of this project . This North-South section of pipe
is to be sized consistent with the long term water plan . It
is anticipated that the size required will be 16 inch .
- The amount of payment for oversizing of any part of the
watermain has not vet been determined or approved.
- The property, to which water is deemed to be made
available by this project , is limited to that lying West of
Valley Park Drive or the extension thereof.
- Any agreements between the developer and SPUC will remain
in effect until terminated by official SPUC action.
- The use of Englehardt and Associates as engineer on this
project is acceptable.
- Standard SPUC requirements are to be applied unless
specifically excepted.
Assuming the above acceptable to all parties , the Utilities
Commission plans to take formal action at their April meeting to
concur with Council ' s ordering the project , if that is the action
taken by the Council on March 10.
#iy b
CONSENT
MEMO TO: Dennis R. Kraft, City Administ ator
FROM: Judith S. Cox, City Clerk dIV
RE: Appointment of Election Judge-\
DATE: March 5, 1992
INTRODUCTION & BACKGROUND:
Minnesota State Statues require that election judges be
appointed by the governing body prior to an election. The attached
resolution appoints judges for the April 7th Presidential Primary.
All judges have been contacted and have agreed to attend the
required training session and to work for the election.
The compensation for the judges contained in the resolution is
the same as for the last election and has been budgeted.
RECOMMENDED ACTION:
Offer Resolution No. 3553 , A Resolution Appointing Judges of
Election and Establishing Compensation, and move its adoption.
JSC/tiv
RESOLUTION NO. 3553
A RESOLUTION APPOINTING JUDGES OF ELECTION,
AND ESTABLISHING COMPENSATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, that:
1. The following persons are hereby appointed Judges of
Election for the April 7, 1992 Presidential Primary Election for
the five polling precincts with the City of Shakopee designated in
Resolution No. 3260, adopted August 7, 1990:
FIRST PRECINCT:
Regular Judges Dorothy Breimhorst Pat Pass, Chair
Hazel Ecklund Claude Kolb
Ruth O'Rielly LeRoy Stocker
SECOND PRECINCT:
Regular Judges Bob Nieters Marcella Schmidt, Chair
Ethel Schneider Susan Stolarcek
THIRD PRECINCT:
Regular Judges Maetta Jurewicz, Chair Jan Gerold
JoAnne Dircks Martha Skalsky
Darlene Meuwissen Kathryn Marschall
FOURTH PRECINCT:
Regular Judges Lillian Weinandt, Chair Sylvester Gerold
Edna Wangerin Muriel Koskovich
FIFTH PRECINCT:
Regular Judges Virgilla Geske, Chair Carol Link
Joan Hart Thea May
2 . The Election Judges shall be compensated for their work
at the rate of $4. 25 per hour and the Chairperson of the Election
Judges shall be compensated at the rate of $4.75 per hour.
3 . The proper officials be and hereby are authorized and
directed to do and perform all acts necessary to carry out the
terms, intents, and purposes of this Resolution.
Adopted in regular session of the City Council of the City of
Shakopee, Minnesota, held this 10th day of March, 1992 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form:
City Attorney
/11/C L/
�.✓
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Reimbursement Bond Regulations
DATE: February 24, 1992
Introduction
The U.S. Treasury has issued final regulations regarding reimbursement
bonds. The City has two options to comply with the new final regulations.
Background
Reimbursement bonds are bonds for which the proceeds are used to repay funds
advanced by the city to cover project costs paid before receipt of bond proceeds.
The city typically tries to package projects in fewer bond issues to reduce
bonding costs and lower interest rates. This results in having the various
projects involved being in different stages of construction and probably having
paid construction costs on the earlier projects. On the other hand, the later
the bonds are issued, the better is it for firming up costs and the bonding
amount and avoiding some arbitrage considerations. Preliminary costs for
administration and engineering are generally exempt from the reimbursement
regulations.
Alternatives
1. Pass a resolution for each project (or combined with the resolution
ordering the project) addressing the necessary items under the
regulations.
2. Pass a resolution authorizing the Finance Director (or other city
official) to make a declaration addressing the necessary items under the
regulations.
3. Change bonding practices to issue bonds more frequently and in smaller
amounts.
4. Issue fewer bonds and do fewer projects - use CIF as far as it will go.
Recommendation
Alternative number 2. The attached resolution was drafted by bond counsel
as was the declaration form which is attached for informational purposes.
Action
Offer Resolution No. 3554 A Resolution Establishing Procedures Relating To
Compliance With Reimbursement Bond Regulations Under The Internal Revenue Code,
and move its adoption.
RESOLUTION NO. 3554
RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
Whereas, the Internal Revenue Service has issued Section 1.103-18 of the
Income Tax Regulations (the "Regulations") dealing with the issuance of bonds,
all or a portion of the proceeds of which are to be used to reimburse the City
for project expenditures made by the City prior to the date of issuance; and
Whereas, the Regulations generally require that the City make a prior
declaration of its official intent to reimburse itself for such prior
expenditures out of the proceeds of a subsequently issued borrowing, that the
borrowing occur and the reimbursement allocation be made from the proceeds of
such borrowing within one year of the payment of the expenditure or, if longer,
within one year of the date the project is placed in service, and that the
expenditure be a capital expenditure.
Whereas, the City desires to comply with requirements of the Regulations
and to establish certain procedures relating thereto.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota, as follows: that the Regulations, in the situations in which
they apply, require the City to have made an official declaration of its intent
(the "Official Intent Declaration" or the "Declaration") to reimburse itself for
previously paid project expenditures out of the proceeds of subsequently issued
debt. The Council hereby authorizes the City Finance Director to make the City's
Official Intent Declarations. The following procedures shall be observed in
making Official Intent Declarations:
(a) Each Declaration shall made substantially in the form of the Exhibit
1 attached hereto and made a part of this Resolution.
(b) The City Clerk shall maintain a file in his or her office in which
all Declarations shall be kept. Upon completing a Declaration, the City Finance
Director shall promptly (and in any event within 30 days) deliver a copy to the
City Clerk and the Clerk shall place it in the file maintained for such purpose.
Said file and each Declaration (up until the date upon which the reimbursement
borrowing is made) shall be a part of the publicly available official books and
records of the City, and shall be available for inspection by the general public
during normal business hours.
(c) The City shall endeavor to not make Declarations in cases where the
City will not ultimately be issuing reimbursement bonds to provide long term
financing for project costs, and said official is hereby authorized and directed
to consult with the City's financial advisor and bond counsel concerning the
requirements of the Regulations in general and their application in particular
circumstances.
(d) The Council shall be advised from time to time as to the
Declarations made and on the desirability and timing of the issuance of
reimbursement bonds relating to project expenditures for which Declarations have
been filed, including recommendations on the timing of the issuance of such bonds
so that the "Reimbursement Period Requirement" described in the Regulations can
be met.
BE IT FURTHER RESOLVED, that the City shall be responsible for making the
"reimbursement allocations" described in the Regulations, being generally the
transfer of the appropriate amount of proceeds of the reimbursement bonds to
reimburse the source of temporary financing used by the City to make payment of
the prior costs of the projects. Each allocation shall be evidenced by an entry
on the official books and records of the City maintained with respect to the
bonds, shall specifically identify the actual prior expenditure being reimbursed
or, in the case of reimbursement of a fund or account in accordance with Section
1.103-18, the fund or account from which the expenditure was paid, and shall be
effective to relieve the proceeds of the bonds from any restriction under the
bond resolution or other relevant legal documents for the bonds, and under any
applicable state statute, which would apply to the unspent proceeds of the bonds.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of 1992.
Mayor of the City of Shakopee
ATTEST: Approved as to form:
City Clerk City Attorney
EXHIBIT 1
Declaration of Official Intent
The undersigned, being the duly appointed and acting City Finance Director
of the City of Shakopee, Minnesota (the "City") , pursuant to and for purposes of
compliance with Treasury Regulations, Section 1.103-18 (the"Regulations") , under
the Internal Revenue Code of 1986, as amended, hereby states and certifies as
follows:
1. The undersigned has been and is on the date hereof duly authorized
by the governing body of the City to make and execute this Declaration of
Official Intent (the "Declaration") for and on behalf of the City.
2. The City proposes to undertake the projects described on Exhibit A
attached hereto.
3. Other than (i) expenditures to be paid or reimbursed from sources
other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant
to the transition provision of Section 1.103-18(1) (2) of the Regulations or (iii)
expenditures constituting preliminary expenditures as defined in Section
1.103-18(1) (2) of the Regulations, no expenditures for the foregoing projects as
identified on Exhibit A have heretofore been made by the City and no expenditures
will be made by the City until after the date of this Declaration.
4. The City reasonably expects to reimburse the expenditures made for
costs of the designated projects out of the proceeds of debt (the "Bonds") to be
incurred by the City after the date of payment of all or a portion of the costs.
All reimbursed expenditures shall be capital expenditures as defined in Section
1.150-1(h) of the Regulations.
5. This Declaration is a declaration of official intent issued and
given pursuant to Section 1.103-18 of the Regulations.
6. As of the date hereof, there are no City funds reserved, allocated
on a long term basis or otherwise set aside (or reasonably expected to be
reserved, allocated on a long term basis or otherwise set aside) to provide
permanent financing for the expenditures related to the projects, other than
pursuant to the issuance of the Bonds. This Declaration, therefore, is
determined to be consistent with the City's budgetary and financial circumstances
as they exist or are reasonably foreseeable on the date hereof, all within the
meaning of the Regulations.
7. This Declaration is and shall remain a part of the publicly available
official books and records of the City, shall be filed with the City Clerk within
30 days of the date hereof, and shall be continuously available for inspection
by the general public at the office of the City Clerk in the City Hall during
regular business hours for a period ending not earlier than the date of issuance
of the Bonds.
IN WITNESS WHEREOF, the undersigned has executed this Declaration and
placed it on file in the official City records this day of 199_.
Finance Director
City of Shakopee
Q
H
oo a)
.n
o
0• a
cr 0 .
Q ,n aJ
11 t 'q
I. .cu
O oI. Rt
• a.
00o
0 "a �°
0 a
.i0
0 •c
3 .074
u 0 E
0 > it a
- a- . U,
O — u CO 1.. o u
`no a) Ocn
E .cuo 714to
to 0
W w ¢ o w
o O �:• - W 2
Q .. .G
u
O > "' t,
O _ `a
40
y
. •o
w. au
o ?� C6 c
V z � y
ca
R
u `a i 0.
y
o L.rQ 0
O Nl0 4- V it
•— _ A .—
6.
— G O Cr
Lr
.0 ¢ = cu 0
z 0 0"ca y O
C u O a .
• F.:
• - a, 0
accaci5 . 6.
ctS
au p0ua - a
c(11 0
T.
a N
CONSENT
7
MEMO TO: Dennis R. Kraft, City Admi 'strator
FROM: Judith S. Cox, City Cler
RE: License Period for Set-Up Li enses
DATE: March 6, 1992
INTRODUCTION:
The attached ordinance amends the city code by changing the
license period for set-up licenses from July 1st - June 30th to
April 1st - March 31st.
BACKGROUND:
The license period for a set-up license (consumption and
display of liquor) has always been July 1st to June 30th as is the
license period for beer, wine, and liquor licenses. In 1991, the
state legislature changed the license period for set-ups to April
1st - March 31st. Staff recommends that the city code be amended
to coincide with state law for set-up licenses. Beer, wine and
liquor licenses will continue to be for the license period July 1st
to June 30th.
Staff does not recommend changing the license period for beer,
wine, and liquor licenses. If the license period were changed, it
would cause problems and possibly additional expense for these
licensees. They would have to change their liquor liability
insurance policies to cover the new license period.
RECOMMENDED ACTION:
Offer Ordinance No. 332 , An Ordinance of the City of Shakopee,
Minnesota, Amending City Code Chapter 5, Liquor, Beer and Wine
Licensing and Regulation, by Adopting A New Subd. 2 to Sec. 5. 45,
Consumption and Display of Liquor, Specifying the Term of the
License, and move its adoption.
ORDINANCE NO. 332 , FOURTH SERIES
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY
CODE CHAPTER 5, LIQUOR, BEER AND WINE LICENSING AND REGULATION,
BY ADOPTING A NEW SUBD. 2 TO SEC. 5.45, CONSUMPTION AND DISPLAY
OF LIQUOR, SPECIFYING THE TERM OF THE LICENSE.
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS:
Section 1 - That City Code Chapter 5, Liquor, Beer and Wine
Licensing and Regulation, is hereby amended by adopting a new
Subd. 2 to Sec. 5.45, Consumption and Display of Liquor, which
shall read as follows:
Subd. 2 . Term. Notwithstanding the provisions of Sec.
5. 02, the term of such license shall run from April 1 to
March 31 of the following year.
Section 2 - General Provisions. City Code Chapter 1,
General Provisions and Definitions Applicable to the Entire City
Code Including Penalty For Violation, and Section 5.99, Violation
a Misdemeanor, are hereby adopted in their entirety by reference,
as though repeated verbatim herein.
Section 3 - Effective Date. This ordinance becomes
effective from and after its passage and publication, and shall
apply to all licenses issued for a period beginning on or after
July 1, 1992 .
Passed in session of the City Council
of the City of Shakopee, Minnesota, held this day of
, 1992 .
Mayor of the City of Shakopee
Attest: City Clerk
Approved as to form: 4c4,25:!77,7City Attorney
Published in the Shakopee Valley News on the day of
, 1992 .
[5. 45]
•
Asa
A Business Conference-Call, Inc.
Now there's a better way to meet over the phone! 1 107 Hazeltine Blvd. (612)448-9410
Suite 307 1-800-448-9410
Chaska,Mn. 55318
March 9, 1992
Mayor Gary Laurent
Shakopee City Hall
129 First Avenue East
Shakopee, MN 55379
Dear Gary:
My business partner and I are considering moving our business to Shakopee and may be
interested in purchasing a piece of property owned by the City of Shakopee.
Our business, A Business Conference-Call, Inc., currently employs 20 people and expects
to expand to 22 employees at the end of this month. As our name implies, we provide
conference call service to businesses throughout the United States. We are entering our
fifth year of business and expect to continue to grow at the rate of 25-30 percent per year.
We are interested in the property that is located east of and adjacent to the library. It is
officially known as "Registered Land Survey 135, Tract A."
We are considering building a one- or two-story office building of yet undetermined square
footage to be occupied by our business.
We would like to know as soon as possible if the City of Shakopee is interested in selling
this property; if so, what the asking price would be; and what other assistance might be
available from the City of Shakopee to make this purchase and new development possible.
Thank you for your consideration; I look forward to your reply. My partner, Bob Kalla,
or I can be reached at 448-9985 if there are any questions.
n rely,
Daniel L. Barber
Vice President/Owner
DLB:cg