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HomeMy WebLinkAbout01/07/1992 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: January 3 , 1992 1. Attached please find information on the 1992 Conference for Newly Elected Officials. If you are planning to attend, please notify Toni at City Hall by January 10th for advance registration. 2 . Attached is a memorandum from the Personnel Coordinator regarding an informational meeting on benefits. 3 . Attached are the January 9 , 1992 agendas for the Planning Commission and Board of Adjustment and Appeals meetings. 4 . Attached is the January Business Update from City Hall. 5. Attached is the January calendar of Upcoming Meetings. 6. Attached is the Police Newsletter for Council review. 7 . The School District was requested to share expenses for the joint election held on November 7 , 1991. Copy of letter attached. 8 . Attached is a memorandum from the Public Works Director regarding a traffic signal study at C.R. 17 and 10th Avenue. 9 . Attached is the December 1991 Building Activity Report. 10. The appraisal report on the 57 acre parcel South of the Sr. High School has been completed at a cost of $875. ($125. 00 under the not to exceed amount) . 11. On December 5, 1991 the Planning Commission tabled the rezoning of the property adjacent to the 5th Ave./MarketlSt. project. The item was tabled until the February6, 92 Planning Commission meeting. 12 . Note that on the January 7 , 1992 agenda under Other Business staff has listed the Committee of the Whole tentative meeting dates of January 14th and 28th. When these dates were discussed possible topics included the Stans Project and County Wetland issues. Since our December meeting staff has met with Cy Smythe, (the City' s labor consultant) in an attempt to develop a 1992 pay plan that will put the City into compliance with Comparable Worth legislation. Mr. Smythe would like to meet in a special executive session with the City Council on Thursday, January 16th. Mr. Smythe is not available to meet on either January 14th or the 28th. Council should discuss whether they wish to schedule one of the Committee of the Whole meetings to coincide with the proposed January 16, 1992 meeting date. 13 . Attached is correspondence from Brendan Suel regarding assessments. 183 University Ave.East St.Paul,MN 55101-2526 League of Minnesota Cities (612)227.5600(FAX:221.0986) December 1991 Dear City Clerk: Enclosed are copies of announcement brochures for League of Minnesota Cities and Government Training Service programs. We ask your assistance in distributing them as follows: 1. Conference for Newly Elected Officials on February 8, 1992 While we have used information submitted by most city clerks to the League to mail an announcement brochure directly to newly- elected mayors and council members, it is hoped that you will use the enclosed brochure to follow up with them (ensuring that they have indeed received an announcement brochure, and encouraging them to attend) . While this program will speak primarily to newly-elected mayors and council members, any incumbent elected official or appointed employee will find it a valuable "refresher" course as well. 2. Seminars for All Elected Officials on February 7, 1992 These brochures should be given to both veteran and newly- elected mayors and council members. As indicated on the brochure, these programs are being presented by Government Training Service and Women in City Government. We believe all city officials will benefit from participation! Multiple registrations can be made for any of these programs by dup- licating the registration form. Should you need additional copies of either brochure or have questions, please call the League of Minnesota Cities (612/227-5600) or Government Training Service (612/222-7409 or 800/652-9719) . Thank you for your assistance in this matter. incerely, (L) ! 4t. onald A. Slater Helene Johnson Executive Director Executive Director League of Minnesota Cities Government Training Service DS:HJ/lj Enclosures -4* I LIitii.'/�rrj.■ •i iii League of 1992 Minnesota Cities Conference for 18St. PaUnul, MN Ave. E NewlyElected Officials St. Paul, VIN55101(612) 227-5600 Fax 221-0986 Saturday, February 8, 1992 Airport Hilton Hotel, Bloomington ')CCut and return to the Lemma ue of Minnesota Cities teCut and return to the Aitert Hilton Hotel r Conference for Newly Elected Officials Housing Reservation Form February 8, 1992 League of Minnesota Cities Airport Hilton Hotel, Bloomington Conference for Newly Elected Officials Advance Registration February 8, 1992 (Deadline January 31) (Reservation cut-off deadline January 24, 1992) City: Name Contact Person: Representing Telephone# Address A.C. City State —Zip Name / / Month Day Year Arrival Time Month Day Year Title Check in time 3:00 p.m. Check out time 12:00 noon Address $51.00 + tax single (one person) $51.00 + tax double (two people) City, State, Zip Code I will arrive after 4:00 p.m. Please guarantee the reservation with: Spouse Registration: City officials $75 El (Credit Card) Number and Expiration. Date before January 15 City officials $85 D Phone ( ) --- after January 15 Spouse $25 D MAKE CHECKS PAYABLE TO AND MAIL THIS PORTION TO: MAIL THIS PORTION TO: Airport Hilton Hotel League of Minnesota Cities 3800 East 80th Street 183 University Avenue East Bloomington, MN 55425 (612) 854-2100 St. Paul, MN 55101 - r ,O AO oo J v til A t./1 O O tit fly tit O O m OD OD OD L) m DO CA 0 O �� H r4 A < "'� r t9 ^moi. " CB CD am off- m ny (D -t ox C a o 0 0 m 0 o o 3 to co 1DD cot .t A� CD /0 O co d O o GA H < c. 0. a R, = re : g ° mo o 0 CDD AD O �' n ^ a. n ►� m r. s.. . H. fD0 Pr ,t ',' n C m n - O0 d a tO Al N" r1 O . 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C .1 ,6u; crJ a �° • wcq — C: ,nv- cO W C7 E c .0 . `o CUT AND LECTU`I• RN Seminars for Elected Officials** Registration Form Friday,February 7, 1992 Name (please int) Title Affiliation Address Work Phone ( ) (street) (city) (state) Number of years in office (zip) City population Registration options Payment options (please check) if (please check one) ✓ 0 The Art of Public Leadership ($75) 0 Enclosed is my check (# ) payable to GTS in the amount of$ 0 Survival Skills for the Elected Official ($25) 0 Please bill be at the above address. (A$4 billing charge will be added.) Return this form by January 31 to Government Training Service,Suite 401,480 Cedar Si,St. Paul,MN 55101. (612) 227-7-109 or Minnesota toll free (800) 652-9719. **Presented in conjunction with the League of Minnesota Cities' Newly Elected Conference (February 8). 44 Memo To: Honorable Mayor and City Council Members From: Marilyn Remer , Personnel Coordinator Re : Benefit Meeting Date : December 23 , 1991 The following notice was sent to all city employees eligible for benefits. The Mayor and Council Members are also invited to attend the benefit(s) informational meeting if you would like an update on current employee benefits . NOTICE TO CITY OF SHAKOPEE EMPLOYEES FROM: Marilyn Remer, Personnel Coordinator Re: Informational Meeting Regarding Benefits Date: December 23, 1991 All employees are invited to attend a meeting scheduled with our insurance agent, Gary Monnens on Tuesday, January 7th at 1:00 P.M. in the City Council Chambers. Gary will provide detailed information regarding dental insurance and a general over-view of the City's health insurance plan with Blue Cross/Blue Shield. He will explain some coverage (transplants) changes made to the plan and the 1992 rate increase and overall trends. If you are unable to attend this . scheduled meeting, but are interested in receiving this information, please contact me. Another meeting may be scheduled to accommodate those on conflicting work schedules. 43 TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN January 9 , 1992 Chairperson Terry Joos Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of December 5, 1991, Meeting Minutes 4 . Recognition by Board of Adjustments and Appeals of Interested Citizens. 5. Other Business a. b. c. 6 . Adjourn Lindberg S . Ekola City Planner NOTE TO THE B.O.A.A. MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN January 9 , 1992 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of the December 5 and December 12 , 1991, Meeting Minutes 4 . Recognition by Planning Commission of Interested Citizens. 5. 7 : 30 P.M. PUBLIC HEARING: To consider an application for a conditional use permit to allow a ready mix concrete plant operation at 6896 Highway 101. Applicant: Cemstone Products Company Action: Conditional Use Permit No. 628 6. 7 : 40 P.M. PUBLIC HEARING: To consider an application for a conditional use permit to construct an industrial waste treatment plant at 800 W. 1st Ave. Applicant: Rahr Malting Company Action: Conditional Use Permit No. 627 7 . 7 : 50 P.M. PUBLIC HEARING: To consider an amendment to the Comprehensive Plan to allow industrial waste water treatment plants . 8 . 8 : 00 P.M. PUBLIC HEARING: To consider an amendment to the City Ordinance, allowing outdoor storage in the Racetrack District (RTD) . 0 . F : 1O P.M. CONT=ED ? 3LIC HEA?.T_'G: Tc consider an application for the rezoning of a parcel on County Rd. 83 (Formerly the Velodrome) from Racetrack (RTD) to Light Industrial (I-1) . Applicant: Larry and Don Link 10 . 8 : 20 P.M. PUBLIC HEARING: To consider an application for a Preliminary and Final Plat for Minnesota Valley Sixth Addition. Applicant: Laurent Builders, Inc. Action: Approve Preliminary and Final Plat 11. 8 : 30 P.M. PUBLIC HEARING: To consider an application for a Preliminary Planned Unit Development for Beckrich Park Estates on County Rd. 79, south of Hillwood Estates. Applicant: Dale Dahlke and Beckrich Development Action: Approve the Preliminary PUD 12 . Other Business a. Pedestrian/Bike Study b. 1992 Planning Commission Work Program c. 13 . Adjourn Lindberg S. Ekola City Planner NOTE TO PLANNING MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting at 445-3650. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. *kg BUSINESS UPDATE FROM CITY HALL Vol. 6 No. 1 Dear Chamber Member: JANUARY 1 , 1992 City Clerk On December 3, 1991 Shakopee City Council At their regular meeting on December 3rd, approved a three year refuse/recycling City Council went on record supporting contract with Waste. Management Inc. the repeal of the Minnesota law Under the new service contract, Waste establishing the Presidential Primary. The Management will be providing Shakopee Presidential Primary is essentially a residents with the option of selecting either political party activity financed by local a thirty gallon refuse container or a sixty tax dollars. gallon refuse container. The monthly collection fee for the thirty gallon container At their regular meeting on December will be $12.74 and a sixty gallon container 17th, City Council adopted the 1992 Fee will be $14.13. In the Spring of 1992 the Schedule and approved the cigarette current Senior Citizen rate will be licenses for 1992. eliminated. Senior citizens will also have to select either the thirty or sixty gallon option. City Council will accept applications for openings on Boards and Commissions until January 7th. Applications can be On December 3, 1991 the Shakopee City obtained by call city hall at 445-3650. Council moved to extend the Dial-A-Ride contract with National School Bus Service Inc. for an addition three year period. The COM muiiity new contract also includes a 120 day unilateral cancellation provision at the DevelOpmellt option of the City. National School Inc. is in the process of installing a new In January the Downtown Committee and computerized dispatching system and Community Development Commission will phone answering system. The system will be recommending to City Council that hopefully be operational by February 1, they consider soliciting assistance from an 1992. These improvements should architect to complete a conceptual image significantly improve customer service and study for the two blocks located north of ride scheduling. First Avenue adjacent to the mini by-pass. The purpose of the study will be to ENGiNIEWNG\p.`0'. graphically protray the aesthetic impact of the bridge on this portion of the downtown area. It is the Downtown The Engineering Department is currently Committee's and Community working on feasibility reports for extending Development Commission's hope that this Vierling Drive to C.R. 79, upgrading type of study would stimulate discussion Muhlenhardt Road by paving and on the possible development options for constructing a new street in the Industrial the property in question. Cost estimates Park to serve the Bergquist property. for the services range between $4,000 and $7,000. In November, the City Council adopted the 1991-92 Snow and Ice Control Plan for the Public Works Department. Giar'rrino At that same meeting, the Planning Commission also recommended that the On Thursday, December 5th, 1991, the City Council approve the expansion of the Shakopee Planning Commission tabled the Metropolitan Urban Service Area and a rezoning of an area near 4th Avenue and Comprehensive Plan amendment for the the abandoned Chicago, Milwaukee, St. area southeast of the Shakopee Bypass Paul, and Pacific Railroad Line to thier and County Road 17. This would allow the February 1992, meeting. This will allow for St. Francis Regional Medical Center to additional information to be presented relocate to the area. regarding its relationship with the City's Comprehensive Plan. Two vacations were also discussed regarding their conformance with the Comprehensive Plan. The first recommendation to the Ctiy Council was the vacation of certain drainage and utility easements in Eagle Creek Junction 2nd Addition. Since this area has been 1 gg2 X-MAS TIREF replatted into Eagle Creek Junction 3rd CCLLECTICN Addition, these easements are no longer required. The Planning Commissioners also First Week in January only - discussed the vacation of portions of January 6th - 10th Muhlenhardt Road, and recommended to the City Council that the southerly end of Please put all X-mas trees at the point of Muhlendardt Road be vacated and that a your regular refuse pick-up on you regular cul-de-sac be constructed instead. They disposal day. also recommended that the segment of Muhlendardt Road between McGuire Circle Disposal Cost - Two extra service coupons and Horizon Drive be vacated only if an must be attached to the tree. emergency access road could be obtained to alleviate an over length cu!-de-sac. Coupons are available at City Hall, 129 E. 1st Avenue or the Scott County Courthouse At their Special Meeting on Thursday, - License Bureau. December 12, 1991, the Planning Commission recommmended that the City Council approve four amendments to the Transportation Element of the 1980 Shakopee Comprehensive Plan. These amendments were necessary to reflect the proposed CSAH 18 Shakopee Bypass Interchange, and to include policies which are consistent with those of the Metropolitan Council. January 1992 UPCOMING MEETINGS SUN MON TUE WED THU FRI SAT 1 2 3 4 New Years Day - City Hall will be closed 5 6 7 8 9 10 11 4:30pm Public 7:00pm City 7:45am Downtown 7:30pm Planning Utilities Council Committee Commission Meeting 12 13 14 15 16 17 18 7:00pm Committe 5:30pm of the Whole Community Meeting Development Commission 7:00pm Energy & Transportation 19 20 21 22 23 24 25 Dr. M.L. King - 7:00pm City 7:00pm City Hall will Council Municipal be closed Meeting Facilities 26 27 28 29 30 31 7:00pm Park & Rec. Board 7:00pm Cable Commission December 1991 February 1992 SMT W T F S SMTW T F S 1 2 3 4 5 6 7 1 8 9 10 11 12 13 14 2 3 4 5 6 7 8 15 16 17 18 19 20 21 9 10 11 12 13 14 15 22 23 24 25 26 27 28 16 17 18 19 20 21 22 29 30 31 23 24 25 26 27 28 29 7 • CITY OF SHAKOPEE i ���_ INCORPORATED 1870 Emt -- 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 ; ;. ;t • . j December 19, 1991 Mr. Robert Ostlund, Superintendent Independent School District #720 505 South Holmes Street Shakopee, Minnesota 55379 RE: November 5, 1991 Election Expenses Dear Mr. Ostlund: I am writing to request that the School District share in the expenses for conducting the joint election on November 5th. As you may be aware, State law provides that school districts pay their proportionate share of expenses for elections held at the same time as the regular municipal election. I am requesting that the School District pay one-half of the election expenses incurred by the City for election judges and for the publication of the sample ballot in the amount of $1,068 . 00. This is broken down as follows: Election Judges $1, 935. 39 Publication 201.48 Total $2 , 136.87 Attached is a copy of the finance department printout showing payments to election judges, for your information. If you have any questions regarding my request, please give me a call at 445-3650. Sincerely, 1-05--j ith S. Cox ty Clerk CC: Dennis Kraft, City Administrator The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER 448 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director '�0 SUBJECT: Traffic Signal Study, C.R. 17 and 10th Avenue DATE: December 30, 1991 INFORMATIONAL ITEM FOR COUNCIL: Several weeks ago the City Council of Shakopee directed staff to make a request to Scott County to review whether or not a traffic signal was warranted at the intersection of C.R. 17 and 10th Avenue. Attached is correspondence from the Scott Highway Engineer indicating that the traffic signal warrant study will be completed in early 1992 and that the results of the study will be forwarded to City staff once it becomes available. DH/pmp 1,1111SCOTT COUNTY HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN, MN 55352-9339 612) 496-8346 FAX(612) 496-8365 BRADLEY J.LARSON Highway Engineer DANIEL M.JOBE Asst.Highway Engineer-Design DON D. PAULSON Asst.Highway Engineer-Construction December 16 , 1991 Mr. Dave Hutton Public Works Director City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re : CSAH 17 @ 10th Avenue Dear Dave : Scott County will be scheduling a traffic survey per your request for a traffic signal warrant study at the above referenced intersection. Weather permitting, that study should be done in January, 1992 . After analysis of the results , we will provide you with a copy of the study and our recommendations . If you have any questions or would like any further information, please contact this office. 1:4 Bradley J. Larson, P.E . County Highway Engineer BJL/kmg An Equal Opportunity/Afrmative Action Employer CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - DECEMBER 1991 December 1991 December 1990 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 3 99 7, 164 , 850 4 85 5, 522 , 890 Single Family-Septic 1 16 2 ,470, 100 - 15 1,965, 600 Multiple Dwellings 2 9 1,019, 600 - - - (# Units) (YTD Units) (4) (18) - (-) (-) - Dwelling Additions 1 72 389,770 - 55 138 , 690 Other - 19 165,380 1 21 336,240 New Comm. Bldgs - 7 2,759,800 - 5 4,460, 000 Comm. Bldg. Addns. 1 2 80, 000 - 5 1,891,000 New Industrial-Sewered - - - - 1 11,972 , 000 Ind. Sewered Addns. - 1 16,400 - 3 1, 030, 600 New Industrial-Septic - - - - - - Ind. Septic Addns. - - - - - - Accessory/Garages - 38 291,190 1 38 231,299 Signs & Fences 1 64 172,367 2 75 99,245 Fireplaces/Wood Stoves 1 5 12, 090 - 10 21,755 Grading/Foundation - 7 696,200 - 5 101, 000 Remodeling (Res. ) 5 40 331,547 2 24 110,412 Remodeling (Inst. ) - 1 30, 000 - - - Remodeling (Comm/Ind. ) 2 46 2,913 ,947 1 39 2, 619,975 TOTAL TAXABLE 17 425 18, 483 , 241 11 381 30, 500,706 TOTAL INSTITUTIONAL - 1 30, 000 - - - GRAND TOTAL 17 426 18,513 ,241 11 381 30, 500,706 No. YTD. No. YTD. Variances - 5 2 5 Conditional Use - 10 - 7 Rezoning - 2 1 1 Moving - 1 1 Electric 18 349 25 305 Plumbing & Heating 24 458 25 381 Razing Permits - 2 Residential - 1 Comm./Ind./Inst. - - - 1 Total dwelling units in City after completion of all construction permitted to date 4 , 612 Jeanette Shaner Building Department Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN DECEMBER, 1991 9287 Stan Pint 554 East 5th Avenue House 80, 000 L 2 B 1, Mulberry Meadow 9288 Hage & Company 1233 Wood Duck Trail House 127, 500 L 10 B 1, Timber Trails 9289 Michael Menke 1285 Diamond Court Remodel 9 , 000 9290 H & M Builders 124 West 1st Avenue Comm. 10, 000 9291 James Construction Co. 1206 East 1st Avenue Comm. 65, 000 9292 Carb & Turbo Systems 1897 Eagle Creek Blvd. Repair/Addn. 40, 000 9293 David Ostermann 2402 Hauer Trail Remodel 6, 700 9294 Heat-N-Glo 1208 Jefferson Street Fireplace 1, 500 9295 Bryan Waldack 515 Mint Circle Remodel 6, 750 9297 Panelcraft 829 Main Street Porch 8 , 800 9298 Laurent Builders 2051 W. Vierling Drive Twinhome 78 , 000 L 4 B 3 , Evergreen 1st 9299 Laurent Builders 2053 W. Vierling Drive Twinhome 67, 000 L 2 & 3 B 3 , Evergreen 1st 9300 Logeais Homes 904 11th Avenue East House 92 , 000 L 8 B 2 , Meadows 5th 9301 Logeais Homes 1034 11th Avenue East House 92 , 000 L 3 B 2, Meadows 5th 9302 C. I. Realty 1462-1466 Roundhouse Cir. Twinhome 95, 000 L 3 B 2, Eagle Creek Junction 3rd 9303 James Hennes 591 Hennes Avenue Remodel 8 , 788 9304 Harlan Haworth 5380 Eagle Creek Boulevard Remodel 2 , 500 9305 Arrow Sign 497 Marschall Road Sign 1, 800 Total: $792 , 338 BRENDAN L SUEL. Broker (612)445-2881 • Residential & Commercial SIGue Property Management ' Agency • Residential & Commercial Sales vigiumetraixitaccia 706 Lewis Street $/iahopee, Minnesota 55379 PID 27-001745-0 706 Lewis Street City of Shakopee 129 E. First Avenue Shakopee, MN. 55379 Enclosed is check #7961 dated December 31, 1991, in the amount of #1100.90 in payment of street repairs, renewals, etc. The amount of $875.00 which we were incorrectly assessed for replacement of sewer and water laterals is not being in- cluded at this time. The latter action of the honorable city council will forever be remembered by the undersigned and perhaps joined by the several other property owners who also were shafted on the project. ' 'cerely, . I• - £ .A' - - -- Encl. 1 B' NDAN L. SUEL TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 7, 1992 Mayor Gary Laurent presiding Oath of Office by Newly Elected Officials 1] Roll Call at 7 : 00 P.M. 2] Council Meeting Objectives and Procedures 3] Appointments to Housing & Redevelopment Authority - Res. 3519 4] Approval of Agenda 5] Recess for H.R.A. Meeting 6] Re-convene 7] Liaison Reports from Councilmembers 8] Mayor's Report 9] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 10] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 11] Approval of Minutes of December 17, 1991 12] Communications: *a] Michael Beard, resignation from Community Development Commission *b] Joan Lynch, resignation from Planning Commission *c] Jane DuBois, resignation from Community Develop ent Commission d] Kristen L. Converse, Executive Director, Shakopee Valley Convention and Visitors Bureau, written annual report will be provided during presentation 13] 7 : 30 P.M. Public Hearing on amending the city code relating to the sale of on-sale liquor on Sunday 14] Boards and Commissions: a] Downtown Committee Options b] CDC on Mini Bypass Conceptual Image Proposals TENTATIVE AGENDA January 7, 1992 Page -2- 15] Reports from Staff: *a] Capital Equipment - Fire Department b] Appointment of Deputy Chief of Police c) Detoxification Transportation Billing Agreement d] 1992 Planning Department Fee Schedule - Res. 3515 e] Consultant Selection f) Purchase of Truck *g] Approve Bills In The Amount of $262, 634.25 *h) Full Time Status For Accounting Clerk i] 1992 Liaison Appointments *j ] Nominations to Boards and Commissions *k] Designation of Official Newspaper *1] Approval of Official Bonds m] 1992 Capital Improvement Projects - Res. 3517 & 3518 *n) Release of Easement Across Lot 9, Hennen's Addition 16] Resolutions and Ordinances: *a] Res. No. 3513 - Setting Public Hearing on Proposed Assessments For 6th Avenue Street Light, Project No. 1991-9 *b] Res. No. 3514 - Setting Public Hearing on Proposed Improvements to Unnamed Street to Serve Bergquist Property, Project No. 1992-1 c] Res. No. 3512 - Appointments to Suburban Rate Authority For 1992 *d] Res. No. 3516 - Amending Res. No. 3499, Apportioning Assessments 17] Other Business: a] Committee of the Whole - January 14th and/or January 28th b] January 16th Council Meeting - discussion *c] Res. No. 3520 - Specifying That Certain Compensation Is For Services Performed For The City d] e] 18] Adjourn to Thursday, January 16, 1992 at 7: 00 P.M. Dennis R. Kraft City Administrator MEMO TO: City Council and City Administrator FROM: Gary L. Laurent, Mayor RE: City Council Meeting Objectives and Procedures DATE: December 31, 1991 Attached please find a City Council memo from December 27 , 1989 which discusses the procedures I wanted to utilize for the conduct of City Council meetings. Please review this memo and be prepared to discuss any areas where changes in the council meeting procedure should be made or where my performance could be modified. Please review the memo and be prepared to discuss only those specific areas where changes or improvements should be made. Attachment MEMO TO: City Council and City Administrator FROM: Gary Laurent, Mayor-Elect RE: Council Meeting Objectives and Procedures DATE: December 27 , 1989 INTRODUCTION: It is my belief we can best serve the interests of our City by conducting Council meetings in a fashion which accomplishes the meeting objectives outlined below. Although it is a major duty of the Mayor to bring order and direction to meetings the responsibility for process is shared with Council and staff. I propose that a workshop session be scheduled at 4 : 30 P.M. on January 16, 1990 so that not only meeting procedures, but also individual Council and staff procedural guidelines can be discussed and adopted. Although I consider all of the items outlined in this memo open for discussion at the workshop meeting; I believe it important to "start on the right foot" . Therefore, I ask your support in immediately implementing those procedures herein outlined. Most probably fall under Mayoral prerogative and are in fact a matter of style. All are intended to be beneficial to our common concerns. MEETING OBJECTIVES: Not necessarily a complete list of meeting objectives, the following were considered when proposing certain meeting procedures. Meetings should (in no order of importance) : - Be concise; - Be understandable (by Council members, staff, recording secretary, attenders, the press and TV audience; - Be accountable (to the citizens being represented) ; - Be open to public input; - Allow ample opportunity for discussion and fair representation of all ideas and opinions ; - Encourage staff input of material fact and staff conclusions; - Enhance the image of the City; - Be respectful of all people; - Conduct the business of the City with the interests of the overall community guiding the decision making process. MEETING PROCEDURES: Some of the following are recommended changes while many others are reiteration of previously adopted procedures where stronger adherence is sought. I am recommending that we: - Limit the "Liaison Reports" section of the agenda to just liaison reports ; - Have "Other Business" a regular part of every agenda; - Add "Mayor' s Report" as a regular part of every agenda; - Allow the audience to speak to the consent agenda regarding the removal of an item from consent; - Generally maintain stricter adherence to parliamentary procedure (but not absolute! ) ; - Enforce that only those having the floor as recognized by the chair shall speak; - Encourage both audience and Council members to address the chair; - Encourage that motions be descriptive of action sought i.e. not simply "move the requested action" ; - Make a stronger effort to make motions only in the affirmative; - Allow any member to make modifications to a motion, if acceptable to the maker, but only, prior to the start of discussion as signalled by the chair; (After discussion has begun a motion can be altered only by a successful motion to amend. ) - Disallow discussion on a motion until seconded or declared dead; - Generally follow that the member who makes a motion will be given the first opportunity to speak in discussion; - Generally recognize any member who has not spoken on a question over one who has; - Discourage cumbersome, lengthy and numerous amendments to a motion; - Rule against explanation of vote by members during voting; - Delete "automatic" roll call votes; - Declare a unanimous vote if a motion receives any votes on one side and none on the other; - Generally, report by the chair the results of all votes indicating those members in the minority; - Delete the need for motions for minor actions which can be handled more informally by general or unanimous consent; - Make every effort to be protective of staff, Council and citizens from personal or unnecessary derogatory attacks. CONCLUSION: I will focus most of my attention during meetings on the process of the meeting itself. I still, however, will need your assistance in maintaining proper meeting procedure. That is our challenge. It' s easy to drift away. Please do not take my enforcement of procedure personally and please let me know (preferably after the meeting) if you think I was out of line. Please also discuss with me any ideas or concerns you may have for the way meetings are run or any other issue which can improve our City. The contents of this memo will be discussed at our meeting on January 2 , 1990 . However, if you have a major concern about any of the above, please contact me prior to the meeting for explanation and discussion. REQUESTED ACTION: 1 . Endorse Council Meeting Objectives and Procedures as outlined, or; 2 . Amend and endorse Council Meeting Objectives and Procedures. .3 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Appointment of HRA Members DATE: December 31, 1991 INTRODUCTION: State Law requires that the Mayor appoint the members of the Housing and Redevelopment Authority with the approval of the City Council . BACKGROUND: In the past, it has been the commonly accepted practice of the City to have the Mayor appoint all members of the City Council to the Housing and Redevelopment Authority with the exception of the Mayor. With the recent referendum that effectuated a decrease in the size of the Council from six to five members, it would be appropriate at this time for the Mayor and/or City Council to decide how the fifth seat on the Housing and Redevelopment Authority should be filled. Staff believes there are three courses of action for City Council ' s consideration. First, the Mayor and/or City Council could select to appoint the Mayor to fill the fifth seat. Based on the City Attorney' s earlier findings in regard to this issue, this would be an acceptable course of action. Second, the Mayor and/or City Council could select to appoint some other Shakopee resident. Third, the Mayor and/or City Council could select to appoint a Housing and Redevelopment Authority comprised totally or partially of a mixture of Councilmembers and residents. Staff believes that an HRA comprised of City Councilmembers including the Mayor would keep the City moving forward on a straight course with the least potential for conflict. Therefore, staff is recommending that the attached resolution be approved by the City Council after the Mayor recommends that the Mayor and Councilmembers be appointed to the Housing and Redevelopment Authority. ALTERNATIVES: 1. Offer Resolution No. 3519 approving the appointment of Commissioners for the Housing and Redevelopment Authority in and for the City of Shakopee. 2 . Appoint Michael Beard and Joan Lynch to membership as Commissioners of the Housing and Redevelopment Authority and one other Shakopee resident. 3 . Change the membership structure of the HRA to be comprised of a mixture of City Councilmembers and Shakopee residents. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: 1 . I, Gary Laurent, Mayor of the City of Shakopee do hereby appoint Michael Beard, and Joan Lynch to membership as Commissioners of the Shakopee Housing and Redevelopment Authority. These terms will expire on December 31, 1995. I further hereby appoint Gary Laurent to membership as Commissioner of the Shakopee Housing and Redevelopment Authority with a term to expire on December 31, 1993 . 2 . Offer Resolution No. 3519 approving the appointment of Commissioners for the Housing and Redevelopment Authority in and for the City of Shakopee, and move its adoption. RESOLUTION NO. 3519 A RESOLUTION APPROVING THE APPOINTMENT OF COMMISSIONERS FOR THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE WHEREAS, the City Council of the City of Shakopee on January 11, 1977, adopted Resolution No. 1014 which accepted the resignation of the previous Commissions of the Shakopee Housing and Redevelopment Authority and appointed in their place the then current members of the City Council, and WHEREAS, it was and is the intent of the City Council for the Mayor and all future members of the City Council to automatically serve as Commissioners of the Housing and Redevelopment Authority concurrently with their Council terms. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That Michael Beard and Joan Lynch are hereby appointed as Commissioners of the Shakopee Housing and Redevelopment Authority until December 31, 1995, and Gary Laurent is hereby appointed as Commissioner of the Shakopee Housing and Redevelopment Authority until December 31, 1993 . 2 . That the above-named persons will serve until new Council members and a Mayor have taken the oath of office as members of the City Council and are qualified as Commissioners by taking the Commissioners' oath. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this 7th day of January, 1992 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Annual Meeting January 7 , 1992 Oath of Office by New Officials 1. Roll Call at 7 : 00 P.M. 2 . Approval of the December 3 , 1991 Meeting Minutes 3 . Election of Officers 4 . Statement of Interests in Real Estate 5. Rehab Grant Program Extension 6. Rehab Grant Program Amendments 7 . Other Business a) b) 8 . Recess for an Executive Session to follow City Council Meeting to discuss offers for property transaction. 9 . Reconvene HRA 10 . Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING & REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 3 , 1991 Chairman Joe Zak called the meeting to order at 7 : 07 P.M. with Commissioners Jerry Wampach, Robert Sweeney, Steve Clay, and Gloria Vierling present. Also present were Mayor Gary Laurent; Dennis R. Kraft, City Administrator; Barry Stock, Ass 't. City Administrator; Judith S. Cox, City Clerk; Gregg Voxland, Finance Director; and Karen Marty, City Attorney. Vierling/Sweeney moved to approve the minutes of November 6, 1991. Motion carried unanimously. Commissioner Sweeney suggested that someone be appointed to attend the December 5th public hearing scheduled by the Planning Commission on the H.R.A. 's rezoning request. Commissioner Steve Clay arrived and took his seat at 7 : 09 P.M. Wampach/Sweeney moved to adjourn at 7:09 P.M. Motion carried unanimously. Dennis R. Kraft Executive Director Judith S. Cox Recording Secretary 443 MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Barry A. Stock, Assistant City Administrator RE: Election of Officers DATE: December 31, 1991 INTRODUCTION: Article II Section B of the Bylaws of the HRA provide for the election of officers at the annual meeting. BACKGROUND: The Bylaws provide that a Chairman, Vice Chairman and Secretary be elected by and from the Commissioners at the annual meeting immediately after the roll call and approval of the minutes of the previous meeting. The officers shall take office immediately after being elected. ACTION REQUESTED: Move to elect a Chairman, Vice Chairman and Secretary from the membership of the Commission. MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Toni Warhol, Administrative Secretary RE: Commissioner Interest in Real Estate DATE: December 31, 1991 Please find attached a disclosure of real estate located within the corporate limits of the City of Shakopee. Please list any property that you have interest in. Thank you. 4i5— MEMO TO: Dennis R. Kraft, Executive Director Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: Rehab Grant Program Extension DATE: December 20, 1991 INTRODUCTION: The rehab grant program was initially established as a one year program in 1990 . The Shakopee HRA subsequently continued the program in 1991 utilizing the remaining $34 , 000 of the initial $50, 000 allocation. The Community Development Commission is recommending that the program be continued in perpetuity until all designated rehab grant program funds have been allocated. BACKGROUND: In 1990, the Shakopee HRA dedicated $50, 000 from the HRA fund balance to implement the Rehab Grant Program. In the first year of the program the HRA received and approved eight rehab grant program applications. Originally, approximately $16, 000 of the initial $50, 000 allocation was awarded to the eight potential projects. However, of the original eight grant program applications approved, only four were completed. The total project cost of the improvements for the aforementioned four projects equated to $17 , 148 . The grant proceeds distributed from the HRA fund balance for the aforementioned projects equated to approximately $4, 252 . In 1991, the Shakopee HRA approved one rehab grant application. The total project cost for this application request was $6, 823 . The rehab grant portion to be allocated from the HRA fund balance will equate to $1 ,706. Therefore the total grant proceeds allocated for the aforementioned rehab grant program applications equates to approximately $5, 958 . In other words, of the original $50, 000 allocation, only $5 , 958 has been allocated. In December, the Downtown Committee and CDC discussed whether or not the program should be continued in 1992 in it' s present form. The Downtown Committee and CDC believe that it should and are recommending that the program be set up in perpetuity with a $44 , 000 allocation from the HRA fund balance. (The approximate difference between what was initially allocated and what has been awarded. ) ALTERNATIVES: 1. Continue the Rehab Grant Program in perpetuity until all grant proceeds are expended, with $44 , 000 allocated from the HRA fund balance. 2 . Amend the Rehab Grant Program guidelines and recommend continuation in 1992 with $ to be allocated from the HRA fund balance. 3 . Do not continue the Rehab Grant Program in 1992 . STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to continue the Rehab Grant Program until all grant proceeds are expended, with $44 , 000 to be allocated from the HRA fund balance. It cc) MEMO TO: Dennis R. Kraft, Executive Director Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: Rehab Grant Program Amendments DATE: December 20, 1991 INTRODUCTION: On November 5, 1991 staff submitted to the Shakopee HRA a rehab grant application that was submitted by Mr. John Larson, owner of the Tole Bridge building. The grant application request was for roof and window repairs. The HRA subsequently requested staff to submit the Rehab Grant Program guidelines to the Downtown Committee and CDC for review and possible amendment. BACKGROUND: Shown in attachment #1 is a copy of page 1 of the Rehab Grant Program guidelines which relates to eligible program costs. Note that Section C-2 provides that exterior building improvements are eligible as rehab grant program expenses. Shown in attachment #2 is a copy of the brochure that has been used to promote the rehab grant program. Note that roof and window repairs have been listed as eligible improvement items. When Mr. Larson' s grant application request was submitted to the HRA, the HRA questioned whether or not normal and customary maintenance items such as roof repairs and window replacement should be eligible as grant expenses. The Shakopee HRA did approve Mr. Larson' s grant application. In December both the Downtown Committee and the CDC reviewed the program guidelines and are proposing some new language for Section C-2 that would generally exclude normal building maintenance expenses as eligible program costs. Both Committee' s feel that on occasion some roof and window repairs might be proposed that materially alter and aesthetically improve a buildings visual appearance. In these cases, the committee' s believe that the improvements should be eligible for program financing. To clarify what improvements shall be eligible for program financing the Committee' s would like to propose that the HRA consider adopting rehab grant program policy #7 . (See attachment #3) ALTERNATIVES: 1. Amend the rehab grant program guidelines to exclude normal and customary maintenance items unless said improvements materially alter and aesthetically improve a building' s visual appearance and adopt rehab grant program policy No. 7 which clarifies what improvements shall be eligible for program financing. 2 . Do not amend the rehab grant program guidelines. 3 . Select some other definition of what constitutes normal and customary maintenance. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to amend the rehab grant program guidelines to exclude normal and customary maintenance items unless said improvements materially alter and aesthetically improve a building' s visual appearance and adopt rehab grant program policy No. 7 which clarifies what improvements shall be eligible for program financing. Attachment #1 Rehabilitation Grant Program Program Guidelines Program Intent The Rehabilitation grant Program created by the City of Shakopee and Housing and redevelopment Authority (HRA) for the Downtown Business District is intended to encourage the preservation and beautification of our downtown buildings by enhancing their original character in order to create a more attractive, inviting downtown shopping environment. The HRA will initially dedicate $50, 000 from the HRA reserve fund to match private building owner or merchant financing at a ratio of 25% grant money to 75% owner or merchant financing in grant amounts ranging from $500. 00 to $25, 000. 00. The grants will be awarded to approved applicants based on an pre-established ranking and scoring system. A. Eligible Applicants Any owner or tenant manager (with written consent of the owner) of a downtown commercial building. Shown in exhibit A is a map of the Downtown Central Business District. (B-3 zoning district) B. Eligible Projects 1. Grants will be awarded under the program for the rehabilitation of commercial buildings. A commercial building shall be any building the primary ground floor function of which is retail, service or office use. 2 . To be eligible, the building to be rehabilitated: a. Must be located within the B-3 zoning district; b. Must comply, after rehabilitation with the City' s Comprehensive Plan. c. Must comply, after rehabilitation with the City' s exterior building and sign design standards. C. Eligible Expenditures and Improvements 1. Rehabilitation grants shall not include expenditures for the acquisition, installation or repair of furnishings or trade fixtures. 2 . Eligible improvements shall include only those relating to the exterior portion of a commercial building. (Including repairs to the building' s facade, signage and canopies) -&nd-wi-ndow- Improvements for normal and customary maintenance including, but not limited to roof and window replacement shall not be eligible for program financing unless said improvements materially alter and aesthetically improve a buildings visual appearance. All work done must meet City Code. . A'--=_.c:,/..•..,,,, — ,^ C C o C_ ;n 5n rT7 n -5 < ° ^ < n 3cn Q > _ O ? 1 S 0 n _ -. Fr (IT E. o C = ; •• ?g ro 0 — _ n < o !v A A QC) E: co o- tn iii] f:_ ^ Z =N ' n- 5�Q 'CS_ r ns Li„---1 Co. 0.0 n > n ' . co CD — . p 5, -Iro " , '. 5- C v, - , = D C O— (-, ?• .J in^.. n rf0 n v n O' ..< n - c. c = cm's i� F ° a ; - a , - rro o L III ^n'. = - 0 N [ I o - n -• ac - ',-^, -n, o .,• n aro n c `chi o C' C 1. r F.: a r9 i O '0 _ _, 0 -0 C - • < 0 _ O n s n v, < 7 t^ .-. ■ ,1 illi I� :_1 w N7. F ° > (1* C•J, •A •w • N 7. ni r,'.- x= 7-2 .=> 3c5. 7 .1:1..a9- III 121iri Oc• .- -I 0 2' n = O n C 0 H 8 -• = C. Oi d'rt Q' p- y•� • t' TR u 01 c n ; 7 Q0 3a n _ a 6 3. F ' v C 3 . 6n o c 0 CL c c n 17 ill CA, n p c = ei ayO < m 7c w 'V N FD- _ O ' co 0n pOo a nrro � •� NO i- ' n ' c0 I ; ILI:11 j o • a y. n t: al Egli CO 0 0 n c. 2 z ,,, LIJ Pi 9' cr —o 0 ,. ...• -.. < ) co • F. CD o _ , CJ a o = L. c' .+ tler o " , c n n a� m 0 0o y y �, 7 - c _ c J c arc r? c c n o y , — aO n O IL III J = f a9 , y - CD B. P,1,3 > g ? A O F. R ? C)` W N '0* A w N -- co r.,- "< o8 -.< c: -Iaco ,n, •�Ja 5' -0 p c .a c 0 0 c O. .... ?� n �' -• ;n 11 = �' "y ? �' nro CI 3 ry co 2 < n -� = o CD r0+ co cn no 0 9 (n .f ,a .•cn 3 p co a' — `� c m a o n = < •v= 0 co fl n c tD N cr F o cra = [ c c o o - d.+ 3 c4 ' nc . , < r, y ' T �� = — c 0 Crro a . E .O " es C'1 C _ 0 n n CPC • O ) nco _; no rSz•-,•, (-5. :01 = c CO ' _ 2 ao as = O = _ ' <o CD 0 c" n O ? " n C" 0- <' O I D= ncm "R . a ' F c • 'n p n -• - - a� C - C On y - _ V_, �' n �'r, n _ '0 n s n Cj • 2. po • < n - n y f7 n — n 0 in c el -+ n 0 tD • ^ C �' c y c_ CD n n —' r 07 7C0. n Attachment #3 Rehab Grant Program Policies Policy #7 - Eligible Project Expenses Grants will be awarded for exterior building improvements that comply with the Downtown Building Design Standard including masonry cleaning, repainting and patching. Appearance related improvements such as new signs, awnings, doors, windows, frames, roof redesign shall also be permitted. Window and roof repairs must materially change the aesthetic view of the structure. Costs incurred for the removal and replacement of non-original materials and architectural features in order to facilitate restoration of the buildings original appearance shall also permitted as eligible grant expenses. MEMO TO: Dennis R. Kraft, Executive Director, Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: Potential Property Transaction - Purchase Offers - 5th Avenue/Market Street (Executive Session) DATE: January 2 , 1992 INTRODUCTION: This past August, the Shakopee City Council agreed to sell to the Shakopee Housing and Redevelopment Authority certain property adjacent to the 5th Avenue/Market Street Improvement Project. (See Attachment #1) The Shakopee HRA acquired the property for $54 , 440. 53 , with the assessments to be the responsibility of the HRA. Within the past month, we have received two purchase offers for the property in question. BACKGROUND: When the 5th Avenue/Market Street Project was being constructed, the City took the appropriate action to install individual services to serve the property that was acquired by the City via the condemnation process. Attachment #2 illustrates the approximate location of the services and potential development scheme associated with said services. The pending assessments for the aforementioned property are estimated at approximately $62 , 510. 00. The first purchase offer was submitted by Mr. David Brown and Mr. Bill Klein in the amount of $64 , 500. 00. Mr. Brown and Mr. Klein are proposing to acquire the entire 2 .94 acres under a contract for deed arrangement with semi-annual installments in the amount of $2900 . 00 including interest at a rate of 10% per annum computed on unpaid balance with the entire balance of the contract due and payable in full no later than one year from the date of closing. The second purchase offer was received from Mr. David Rutt in the amount of $72 , 500. 00. Mr. Rutt' s offer is a cash transaction with no contingencies and is for the entire 2 .94 acres. Both purchase offers provide for the payment of special assessments by the seller (HRA) . Should a transaction occur with the HRA responsible for special assessments, the total cost to the HRA for land acquisition and special assessments will equate to approximately $117 , 000. 00. Staff does not believe that either of the two purchase offers are acceptable given the cost incurred by the HRA. Staff also does not support the sale of property on a contract for deed basis when another buyer is interested on a cash basis. Staff would like to recommend that the HRA consider making a counter offer to Mr. David Rutt reducing the land area to be sold to approximately 2 . 06 acres. (See Attachment #2) This option would allow the Shakopee HRA to retain some property that may become better suited for development at a later date. To give the HRA a better understanding of the value of the property in question; I would note that several months ago the City sold two lots on 4th Avenue for $30, 000. 00 ($15, 000. 00 per lot) . The City of Shakopee also currently owns two lots just east of the subject property. Both lots are vacant and served with City water and sewer. In February of 1991, the City of Shakopee received an appraisal on these two parcels. The appraisers value was $17 , 000. 00 per lot. Last January, Patchin & Associates completed a market value appraisal of the subject area. This appraisal analyzed the before and after taking value of two different land area assemblages. (The TenEyck property and the parcel in question. ) Based on a development approach to value analysis, the appraisal indicated a before and after taking value of the subject property at $22 , 000 . 00 per lot. This value takes into consideration all costs that would normally be assumed by a developer including survey and legal costs, park dedication fees, sales expense, profit (20%) , developer overhead and internal development costs (Assessments) . If we begin at this value ($22 , 000. 00) and subtract certain development considerations that will be handled by a future buyer such as profit (20%-$4400) , park dedication ($400/lot) realtor fees (7%-$1540) , survey and legal ($750/lot) we end up with a value of $14 , 910 per lot. Based on this analysis staff believes that this is a fair market value for the subject property with the seller (HRA) responsible for pending assessments. (6 lots x $14 , 910 = $89, 460) If the HRA were to consider making a counter offer to Mr. Rutt in the amount of $89 , 460. 00 ($14 , 910 x 6 lots) with a reduction in the size of the subject property to approximately 2 acres, the HRA would realize a loss of approximately $27 , 540 . 00 on this project. However, the HRA would retain ownership of approximately . 94 acres that could be sold to adjacent property owners when additional development in the are occurs. Following is a summary of alternatives available to the Shakopee Housing and Redevelopment Authority. 1. Accept Mr. Rutt' s offer in the amount of $72 , 500. 00 for 2 . 94 acres with the City responsible for all pending assessments and reject Mr. Brown and Mr. Klein' s offer. 2 . Reject Mr. Brown and Mr. Klein' s offer and make a counter offer to Mr. Rutt reducing the size of the saleable property to approximately 2 acres and accepting his offer in the amount of $72 , 500. 00. 3 . Reject Mr. Brown and Mr. Klein' s offer and make a counter offer to Mr. Rutt in the amount of $89, 460. 00 for 2 . 94 acres. 4 . Reject Mr. Brown and Mr. Klein' s offer and make a counter offer to Mr. Rutt in the amount of $89, 460. 00 for approximately 2 . 0 acres. 5. Reject Mr. Brown and Mr. Klein' s offer and reject Mr. Rutt' s offer. Staff is recommending that the City make a counter offer to Mr. Rutt in the amount of $89, 460. 00 for a reduced size parcel of approximately 2 acres in size. Jane DuBois, the City's realtor concurs with staffs methodology and recommendation. ALTERNATIVES: 1. Accept Mr. Rutt' s offer in the amount of $72 , 500. 00 for 2 .94 acres with the City responsible for all pending assessments and reject Mr. Brown and Mr. Klein' s offer. 2 . Reject Mr. Brown and Mr. Klein's offer and make a counter offer to Mr. Rutt reducing the size of the saleable property to approximately 2 acres and accepting his offer in the amount of $72 , 500. 00 . 3 . Reject Mr. Brown and Mr. Klein' s offer and make a counter offer to Mr. Rutt in the amount of $89 ,460. 00 for 2 .94 acres. 4 . Reject Mr. Brown and Mr. Klein' s offer and make a counter offer to Mr. Rutt in the amount of $89,460. 00 for approximately 2 . 0 acres. 5. Reject Mr. Brown and Mr. Klein' s offer and reject Mr. Rutt' s offer. 6 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends Alternative #4 . ACTION REQUESTED: Reject Mr. Brown and Mr. Klein' s offer and make a counter offer to Mr. Rutt in the amount of $89 , 460. 00 for approximately 2 . 0 acres. TAMI/HRAMEMO BAS/tiv Art-# C5 • .•A • MAIN : illik_mmis - • MARKET sis111111 s D I 11111115 1 aciz"telv4 *Z �. i wAi IhWARIAla mriArdwil/ wan, MARKET o c VIM OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA DECEMBER 17 , 1991 Mayor Gary Laurent called the meeting to order at 7: 00 P.M. with Councilmembers Joe Zak, Jerry Wampach, Robert Sweeney, Steve Clay, and Gloria Vierling present. Also present were: Dennis R. Kraft, City Administrator; Barry Stock, Ass 't. City Administrator; Judith S. Cox, City Clerk; Lindberg Ekola, City Planner; Dave Hutton, Public Works Director; and Karen Marty, City Attorney. Mayor Laurent presented a jacket to Joanne Rhiger, Dial-A-Ride Driver in recognition of her taking first place in the Para Transit Division at the Minnesota Public Transit Association State Bus Rodeo. Agenda item 10a was corrected to read "Establishing Pool Hours" ; and item lib, Snow Plowing Operations, was deleted from the agenda. The following items were added to the agenda: 15a - Computer Equipment Purchase - Public Works 15b - Budget Amendment - Planning. - Res. No. 3511 15c - Appointment of Acting Building Official 15d - Executive Session: Collective Bargaining & Litigation Sweeney/Vierling moved to approve the agenda as amended. Motion carried unanimously. Liaison reports were given by Councilmembers. Cncl. Sweeney suggested that the Council meet as a Committee of the Whole to discuss the Stans Memorial proposal and Wetland Applications. January 14th and 28th were selected as tentative dates. Mayor Laurent gave the Mayor' s report. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. The following items were added to the consent agenda: 10a - Establishing Pool Hours 10b - Changing Recreation Dept. Office Hours 11i - Refund Escrow Funds For Century Plaza Square 3rd 12h - Res. No. 3502, Establishing A Deferred Comp. Plan For Part Time And Seasonal Employees 12i - Res. No. 3483 , Amending Early Retirement Policy The following items were deleted from the consent agenda: 12b - Res. No. 3507, Adopting The 1992 Fee Schedule 12e - Ord. No. 325 - Amending The City Code Relating To Certificates of Occupancy Official Proceedings of the December 17, 1991 Shakopee City Council Page -2- Sweeney/Vierling moved to approve the consent business. Mo i :i o:i, carried unanimously. Vierling/Clay moved to approve the minutes of November 19t:h, November 26th, and December 3rd, 1991; with an amendment to II), minutes of December 3rd to show that the motions to approve corwcIA items were made by Cncl. Sweeney and seconded by Cncl. Wampaoli . Motion carried unanimously. Sweeney/Vierling moved to accept the resignation of Melanie Kahleck from the Downtown Ad-Hoc Committee, with regrets. (Motion approved under consent business. ) Discussion ensued on a letter from Gary F. Turtle, President, Turtle's Bar & Grill, Inc. requesting that a city ordinance be revised so Turtle's may be allowed to sell liquor beginning at 10: 00 A.M. on Sundays. • Clay/Sweeney moved to direct staff to prepare an ordinance repealing that part of the city code which allows Class B Licensees, Class C Licensees and the Race Track to sell liquor on Sunday morning beginning at 10: 00 A.M. ; and to set a public hearing for the earliest appropriate time to discuss the issue. Vierling/Sweeney moved to amend the motion to include considering the expansion of the hours of sale of liquor on Sunday as well ni repealing the existing regulations allowing the sale at 10: 00 A.M. for Class B Licensees, Class C Licensees, and the Race Track. Motion carried unanimously. Motion carried unanimously on main motion as amended. Mayor Laurent turned the meeting over to Vice Mayor Sweeney and left the Council Chambers. Vice Mayor Sweeney opened the public hearing on the vacation of utility and drainage easemants in Eagle Creek Junction 2nd Addition. Mr. Ekola explained that the vacation is an administrative procedure. He stated that the area is being replatted and that the easements need to be vacated to allow development. He stated that the Planning Commission has recommended approval of the vacation. Mr. Gene Berg, 1601 East Shakopee Avenue asked where the area jn question is compared to his property. Cncl. Clay explained that drainage from Mr. Berg' s property would go to the West and not onto the drainage easement being proposed to be vacated. There being no further comments from Councilmembers or the audience, Vice Mayor Sweeney closed the public hearing. Official Proceedings of the December 17, 1991 Shakopee City Council Page -3- Clay/Zak offered Resolution No. 3498, A Resolution Vacating Drainage and Utility Easements on Common Lot Lines Between Lots 2 and 3 , and Lots 3 and 4 , Block 1 in Eagle Creek Junction 2nd Addition, and moved its adoption. Motion carried with Mayor Laurent absent for the vote. Vice Mayor Sweeney returned the gavel to Mayor Laurent. Sweeney/Vierling moved to approve the swimming pool hours for 1992 from June 6th to September 7th, from 12:00 P.M. to 8:00 P.M. (Motion approved under consent business. ) Sweeney/Vierling moved to change the office hours of the Park and Recreation Department from 8:00 A.M.-5: 00 P.M. to 8 : 00 A.M.-4 : 30 P.M. effective January 2, 1992. (Motion approved under consent business. ) Sweeney/Vierling offered Resolution No. 3508, A Resolution of The City of Shakopee, Minnesota, Amending The 1981 Comprehensive Plan to Reflect The Proposed Interchange Between CSAH 18 and The Shakopee Bypass, and moved its adoption. Motion carried unanimously. Discussion ensued on the proposed amendment to the Comprehensive Plan to expand the Metropolitan Urban Service Area (MUSA) for 70 acres Southeast of the Shakopee Bypass and County Road 17. The amendment would allow for the relocation of the St. Francis Regional Medical Center to this area. Mr. Ekola explained that sanitary sewer is proposed to be connected to the V. I .P. Interceptor and that there is capacity to sarve this site. He also explained that a Southerly trunk will be constructed in 1995. He stated that there is a 10 acre tract between the hospital site and the existing MUSA boundary which would not be buildable because it is commercial in nature rather than institutional. The change to the Comprehensive Plan only allows for institutional development at this time. Cncl. Sweeney asked if the VIP was oversized to serve the area South of the Bypass. Dave Hutton stated that it was sized to serve all land within the MUSA. Cncl. Sweeney asked if there would be a problem if this area is added to the VIP and if additional capacity is not there and if Met Council chooses not to allow expansion of the MUSA in 1995 after the Bypass is constructed. He believes that the area North of the Bypass has been assessed. He asked if there is not a responsibility for the hospital site to pay an assessment for the VIP if the area North of the Bypass has been assessed and to reduce the zonal assessment where it is not being used. Mr. Hutton explained that the City can not go back now and assess after the Official Proceedings of the December 17, 1991 Shakopee City Council Page -4- installation, but that there are other options that would adcirc-sem this issue. Cncl. Vierling expressed concern whether there would be capacity to serve properties within Shakopee to the West who were assessed fo) the VIP Sanitary Sewer Interceptor, if the hospital was permuted to connect to the VIP. Mr. Hutton explained that there would be capacity for those properties. He stated that some property within the current moratorium area may not be built to capacity and that some area within Jackson Township may not develop before the Southerly Sewer Interceptor is installed. Mr. Don Leivermann, Administrator, St. Francis Regional Medical Center, explained the hospital 's current plans to relocate the hospital to the 60 acre site Southwest of the Bypass and County Road 17. Clay/Wampach offered Resolution No. 3509, A Resolution of The City of Shakopee, Minnesota, Amending The 1981 Comprehensive Plan to Reflect The Proposed Expansion of The Metropolitan Urban Service Area to Include Certain Land Southeast of The Shakopee Bypass and County Road 17, and moved its adoption. Motion carried unanimously. Sweeney/Vierling moved to extend the temporary Recreation Assistant's employment up to an additional 120 days. (Motion approved under consent business. ) The Public Works Director provided Councilmembers with a written report on the City's snow plowing operations, for their information. No action was necessary. Sweeney/Vierling moved to terminate the probationary status of Terrie Sandbeck and appoint her to the full time permanent position of Assistant Planner effective November 28, 1991. (Motion approved under consent business. ) Sweeney/Vierling moved to authorize the appropriate city officials to enter into a contract with Associated Mechanical in the amount of $1, 996. 00 for three seasonal inspections of the heating and cooling systems of city buildings for 1992. (Motion approved under consent business. ) Sweeney/Vierling moved to authorize the Finance Director to execute the documents requesting coverage for the 1992 workers compensation insurance from the League of Minnesota Cities Insurance Trust and disburse the deposit premium in the amount of $87, 484 . 00 . (Motion approved under consent business. ) Sweeney/Vierling moved to approve the bills in the amount of $481, 382 . 63 . (Motion approved under consent business. ) Official Proceedings of the December 17, 1991 Shakopee City Council Page -5- Sweeney/Vierling moved to authorize the appropriate city officials to execute the proposed Labor Agreement between Teamsters Local 320, Police Sergeants and the City of Shakopee effective January 1, 1991 through December 31, 1991. (Motion approved under consent business. ) Sweeney/Vierling moved to authorize the City Clerk to issue cigarette licenses for 1992 . (Motion approved under consent business. ) Sweeney/Vierling moved to authorize the refund of $2,933 . 18 to J.O.M. Investment Company/Dennis Olson which represents the unused balance of escrow funds for sidewalk improvements for Century Plaza Square 3rd Addition. (Motion approved under consent business. ) Sweeney/Clay moved to authorize the Chief of Police to sell the unclaimed bicycles being held at the Police Department to the Shakopee Rotary Club for the total sum of $1. 00. Motion carried unanimously. Sweeney/Vierling offered Resolution No. 3499, A Resolution Apportioning Assessments Among New Parcels Created as A Result of The Subdivision of Land, Parcel No. 27-904010-0, and move its adoption. (Motion approved under consent business. ) Sweeney/Vierling offered Resolution No. 3507, A Resolution Setting Fees For City Licenses, Permits, Services And Documents, and moved its adcption with the following two changes: 1) that staff be requested to review and come up with a formula for an application for rezoning, and 2) for a fee for a zoning ordinance amendment request. Motion carried unanimously. Sweeney/Vierling offered Resolution No. 3501, A Resolution Amending Resolution No. 3309, Adopting The 1991 Budget, and moved its adoption. (Motion approved under consent business. ) Sweeney/Vierling offered Resolution No. 3506, A Resolution of The City of Shakopee, Minnesota Approving A Premises Permit for The American Legion Post #2 , and moved its adoption. (Motion approved under consent business. ) Sweeney/Vierling offered Ordinance No. 325, Fourth Series, An Ordinance of The City of Shakopee, Minnesota, Amending Chapter 4 , Construction Licensing, Permits and Regulations, By Repealing Sec. 4 . 07, Certificate of Occupancy, Adopting One New Section in Lieu Thereof, Relating to The Same Subject, and moved its adoption. Motion carried unanimously. Sweeney/Vierling offered Ordinance No. 326, Fourth Series, An Ordinance of The City of Shakopee, Minnesota, Amending Chapter 4 , Official Proceedings of the December 17, ` ,- 91 Shakopee City Council Page -6- Construction Licensing, Permits and Regulations, by Repealing se=c:, 4.40, Housing Maintenance Code, and Adopting One New Section in Lieu Thereof, Relating to The Same Subject, and moved its adoption. (Motion approved under consent business. ) Sweeney/Vierling offered Resolution No. 3502, A Resoltaion Establishing A Deferred Compensation Plan For Certain Part Timr and. Seasonal Employees of The City of Shakopee, and move its adoption. (Motion approved under consent business. ) Sweeney/Vierling moved to amend Resolution No. 3483 by changing the retirement date from December 31, 1991 to January 2, 1992 . (Motion carried under consent business. ) Sweeney/Vierling offered Resolution No. 3483, as amended, A Resolution of the City of Shakopee, Minnesota, Adopting An Early Retirement Policy, and moved its adoption. (Motion carried under consent business. ) Mayor Laurent recessed for a meeting of the Committee of the Whole at 9: 02 P.M. Mayor Laurent reconvened the meeting at 9:03 P.M. Wampach/Zak moved to approve the purchase of one (1) 386-33Mhz PC from PC Tailors, Roseville for a cost of $1, 420 and one (1) Hewlett Packard Laserjet IIID printer from LOGIS for $2, 262.02 for a total cost of $3, 682 . 02 . Motion carried unanimously. Vierling/Wampach offered Resolution No. 3511, A Resolution Amending Resolution No. 3309, Adopting The 1991 Budget, and moved its adoption. Motion carried unanimously. Wampach/Vierling moved to approve the purchase of one (1) 486-33Mhz PC from PC Tailors for a total cost of $2, 425. 00. Motion carried unanimously. Sweeney/Zak moved to appoint Fulton Schleisman as Acting Building Official effective January 3 , 1992 at a salary not to exceed his present salary plus any increase in the 1992 pay plan. Motion carried unanimously. Sweeney/Vierling offered Resolution No. 3503, A Resolution of Appreciation to Joe Zak, and moved its adoption. Motion carried unanimously. Vierling/Zak offered Resolution No. 3504, A Resolution 0i Appreciation to Steve Clay, and moved its adoption. Motion carried unanimously. Official Proceedings of the December 17, 1991 Shakopee City Council Page -7- Sweeney/Vierling offered Resolution No. 3505, A Resolution of Appreciation to Jerry Wampach, and moved its adoption. Motion carried unanimously. Mayor Laurent recessed for an executive session to dis4.uss collective bargaining and litigation at 9:41 P.M. Mayor Laurent reconvened the meeting at 10:08 P.M. and stated that no action was taken during the executive session. Sweeney/Vierling moved to adjourn at 10:08 P.M. Motion carried unanimously. tet, J. J ith S. Cox C ty Clerk Recording Secretary I Rim_ O1\1SENT / 2 ----- -L�� "`� --- -- _Zee.z..t -- r.e 222, 6..4,.. ..4_,/;,...,,,_- 0../.. , . 4....7______2,1_,,,,zz,________„„e,,, ,,,,,_„.„y_ ,, --7._,... , ____ ter _:. ...�.�.. t 1 r� --� J �—/. _ otrt a./..0 h....xi._ .,..._ .A.444,,e4,,,,,, cz.„.".... et.., /44...„.. .4.„._...., ,... . . ....... - - cv...ex,,,.. ..._ e..,-.-4 7,, &,?..e. ______./.4- ez-i _____ w,..__:6L071•=7._______ ____ : G lly : 1 "5-/i'e-2'1-44 y••=,-4--3- - . . , . _ _ -7W,e46-,7-4/ , - — --------- _ . - - _ --_ -:-1-- ---- - .. _ _ _ ,e' . 91 -_- - --- - SP --- ' " _ -- - - Recommended Action: Accept the resignation of Michael Beard from the Community Development Commission, with regrets . III O�iSENT �z 6 December 17, 1991 Mayor Gary Laurent Shakopee City Hall Shakopee, MN 55379 Dear Mayor Laurent, Due to my recent election to the Shakopee City Council it will be necessary for me to resign from the Planning Commission effective Janury 15, 1992 . I have greatly enjoyed the eighteen months that I have served on the commission. Anyone who is interested in how government "works" would benefit from an appointment to the Planning Commission. It is important for the city of Shakopee to have a strong and effective body to help guide the city in the direction of well planned orderly growth and development. All people who come before the commission should be treated with respect and decisions should be made that are consistent with the comprehensive plan that has been laid out for this community. Mr. Ekola and Ms. Sandbeck along with Ms. Marty's legal counsel have been very helpful in guiding us through the past eighteen months. I appreciate their cooperation and knowledge and know that they will continue to serve the citizens of Shakopee in a professional manner in the future, Lastly, a big thank you goes to my fellow commissioners for their knowledge, cooperation, sense of humor and dedication to the community that they live in. I know they will continue to volunteer their time for a better Shakopee. I look forward to serving on the council with you for the next four years. Sincerely, 2O & ie-dyL4 Joan Lynch Recommended Action: Accept the resignation of Joan Lynch from the Planning Commission, effective January 15, 1992, with regrets . CONSENT /h61-101-7-'61 ,0 / 9 740121 (-3C1-15-3 7,7 _ -�J dry/23,2 4r, ---- - -- --,n.... ` (F--__,_____v_ r!' `- - r'•�'_ Wiz .-�. - .„_ ,-,' / ' . _ , , , . .-- ,,v-,.. --e., „.... a.i _ 4,„...,,z-i, : , ______ _ ._ .���.t� . .' �Y. .�-e--/....4,--... -..,..& -- -:-.7,„..., GL -- W... ,...eci.cil_./ yli,=-4(., • _ /L . . _ NOTE: Jane' s term actually expires January 31 , 1992 Recommended Action: Accept the resignation of Jan DuBois from the Community Development Commission, with regrets . /� NOTICE OF PUBLIC HEARING ON AMENDING THE CITY OF SHAKOPEE'S SUNDAY LIQUOR REGULATIONS TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of the City of Shakopee will hold a public hearing on Tuesday, January 7, 1992 at 7 : 30 P.M. , or thereafter, in the Council Chambers of City Hall, 129 East First Avenue, Shakopee, to consider amending the city code relating to the sale of on-sale liquor on Sunday. The current city code allows the sale of liquor on-sale on Sunday beginning at 10: 00 A.M. for some liquor licensees. The City Council will be considering changing the hours to: 1) beginning at 10: 00 A.M. for all licensees having a Sunday license, or, 2) beginning at 12 : 00 P.M. (noon) for all licensees having a Sunday license. All persons interested in the proposed amendment to the Sunday liquor regulations will be given an opportunity to be heard at this public hearing. Dated this 26th day of December, 1991. Judith S. Cox City Clerk EXPLANATION TO ORDINANCE ORIGINATING DEPARTMENT: Law Department PURPOSE: To amend the liquor provisions to broaden Sunday sales privileges to include all qualified establishments in Shakopee, without regard to Class. REMARKS: Currently only Class B and C liquor licensees may obtain a Sunday license that allows them to open at 10: 00 a.m. The City has been requested by Turtles to consider broadening this to all classes of licensees, so that they may also may serve liquor beginning at 10: 00 a.m. on Sundays. The City Council directed staff to prepare an ordinance to accomplish this. A few minor non-substantive changes also were made in the ordinance language to clarify its provisions. ACTION REQUESTED: Offer Ordinance No. , an ordinance amending Chapter 5, Liquor, Beer and Wine Licensing and Regulation, of the City Code, by repealing Sec. 5. 34, Sunday Sales, and adopting one new section in lieu thereof, and move its adoption. Submitted by: City Attorney.% [5 . 34] EXPLANATION TO ORDINANCE ORIGINATING DEPARTMENT: Law Department PURPOSE: To amend the liquor provisions to delete the provisions allowing sale of liquor between 10: 00 a.m. and 12 : 00 noon on Sundays. REMARKS : Currently Class B and C liquor licensees may obtain a Sunday license that allows them to open at 10 : 00 a.m. The City has been requested by Turtles to consider broadening this to all classes of licensees, so that they may also serve liquor beginning at 10: 00 a.m. on Sundays. The City Council, after discussion, directed staff to prepare an ordinance to repeal all Sunday liquor license privileges between 10: 00 a.m. and noon. A few minor non-substantive changes also were made in the ordinance language to clarify its provisions. ACTION REQUESTED: Offer Ordinance No. , an ordinance amending Chapter 5, Liquor, Beer and Wine Licensing and Regulation, of the City Code, by repealing Sec. 5. 34 , Sunday Sales, and adopting one new section in lieu thereof, and move its adoption. Submitted by: C/( L./. err City Attorney [5 . 34] ORDINANCE NO. , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 5, LIQUOR, BEER AND WINE LICENSING AND REGULATION, BY REPEALING SEC. 5. 34 , SUNDAY SALES, AND ADOPTING ONE NEW SECTION IN LIEU THEREOF RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That Chapter 5, Liquor, Beer and Wine Licensing and Regulation, of the City Code, is hereby amended by repealing Sec. 5 . 34 , Sunday Sales, and adopting one new section in lieu thereof which shall read as follows: SEC. 5.34. SUNDAY SALES. The electorate of the City[ , ] having heretofore authorized the same, a Sunday liquor license may be issued [for on-sale] to hotels, [motels, ] restaurants, or clubs, as herein defined, which hold an on-sale intoxicating liquor license and have facilities for seating not less than thirty guests at one time between the hours authorized by Minnesota Statutes, in connection with the sale [serving] of food. [Sales authorized hereunder for Class B Licensees, Class C Licensees and the Race Track may begin at 10: 00 A.M. on Sunday morning. ] Note: The bracketed language [thus] is deleted; the underlined language is inserted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 5. 99 , Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992 . Mayor of the City of Shakopee Attest: City Cler Approved as to form: ' City Attorney Published in the Shakopee Valley News on the day of , 1992 . [5. 34] ORDINANCE NO. , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 5, LIQUOR, BEER AND WINE LICENSING AND REGULATION, BY REPEALING SEC. 5 . 34 , SUNDAY SALES, AND ADOPTING ONE NEW SECTION IN LIEU THEREOF RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That Chapter 5, Liquor, Beer and Wine Licensing and Regulation, of the City Code, is hereby amended by repealing Sec. 5 . 34 , Sunday Sales, and adopting one new section in lieu thereof which shall read as follows: SEC. 5.34. SUNDAY SALES. The electorate of the City[ , ] having heretofore authorized the same, a Sunday liquor license may be issued [for on-sale] to hotels, [motels, ] restaurants, or clubs, as herein defined, which hold an on-sale intoxicating liquor license and have facilities for seating not less than thirty guests at one time between the hours authorized by Minnesota Statutes, in connection with the sale [serving] of food. Sales authorized hereunder [for Class B Licensees, Class C Licensees and the Race Track] may begin at 10: 00 A.M. on Sunday morning. Note: The bracketed language [thus] is deleted; the underlined language is inserted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 5. 99 , Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: )_____/-/‘4 City Attorney Published in the Shakopee Valley News on the day of , 1992 . [5 . 34] iyCC, MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Downtown Committee Options DATE: December 20, 1991 INTRODUCTION: At the Downtown Committee meeting, on December 11, 1991, a discussion ensued on the future direction of the Downtown Committee. The Committee developed a set of pros and cons regarding the continuation of the Downtown Committee in its present form. The Downtown Committee took no formal action in regard to their status as a subcommittee. On December 18, 1991, the CDC also discussed this issue. The CDC is recommending that the CDC and Downtown Committee be merged and the size of the CDC be expanded to nine members from its current seven. BACKGROUND: The Downtown Committee is presently a subcommittee of the Community Development Commission. The Committee does not have the authority to make recommendations directly to City Council. In the early 80 ' s, the Downtown Committee was established as a committee to investigate possible downtown redevelopment options. Since that time, the Committee has been successful in facilitating Phase I of the Downtown Redevelopment Project and the Mini-Bypass Project. Over the years, a debate has ensued as to whether or not there should be a Downtown Committee at all. Some persons believe that the needs of the downtown could be adequately addressed by the Community Development Commission or the HRA. Others believe that it is not right to create a long standing special committee for one sector of the community. Following is a list of several options the Downtown Committee and CDC considered in regard to their future direction: 1 . Maintain the status quo - The Committee could simply select to maintain the status quo and serve as a subcommittee of the Community Development Commission. PROS 1 . Insures Downtown Committee input on matters that relate to the downtown area. 2 . Has been successful in past. 3 . Provides for focused free flow of ideas. CONS 1. Requires commitment of Downtown Committee members to attend meetings when the number of issues actually facing the downtown is at a low ebb. 2 . Duplication of staff efforts in submitting recommendations made by Downtown Committee to Community Development Commission. 3 . Sometimes time spent is for naught, due to CDC over-ride. 2 . Formalize as an Official Advisory Committee - The Committee could move to formalize as a formal independent advisory committee to City Council. PROS 1 . Recommendations would be directly forwarded to City Council for approval. 2 . Would insure Downtown Committee input on matters that relate to downtown area. CONS 1 . Perception of special interest committee would be created. 2 . Staff time would be required to support the Committee. 3 . Merge the Committee with the CDC - The Committee could be merged with the Community Development Commission or HRA. PROS 1 . Public perception of special interest committee would be eliminated. 2 . Staff time would be saved. 3 . Subcommittee of CDC or HRA for a major Downtown issue could always be created when deemed appropriate. CONS 1. Direct downtown input might be lacking if no one from current committee is not appointed to CDC or HRA. The CDC believes that the interests of the Downtown Committee could be met by the Community Development Commission or HRA if several of our current Downtown Committee members would agree to serve on the Community Development Commission. The Community Development Commission has also in the past created special subcommittees for 1 a specific issue that arises. The subcommittees are disbanded when their task has been completed. If in the future there is a need to create a subcommittee to focus on a particular issue as it relates to the downtown area such as Phase II of the Downtown Redevelopment Project, the Community Development Commission or HRA could always create said committee. The City Code establishes that the CDC shall be comprised of seven members. Currently their are three position openings. In order to accommodate current Downtown Committee members who might be interested in moving onto the CDC, the CDC is proposing that their membership be extended to nine members. This action would require an ordinance amendment. When the CDC discussed this issue they did not know how many persons had applied for CDC membership. To be safe, they assumed that several residents who were not Downtown community members would apply. Hence they selected to recommend that the CDC membership size be increased. The application period for Board and Commission appointments has since expired. There are three vacancies on the CDC that need to be filled. Only one application has been received (Melanie Kahleck, former Downtown Committee member) . Two of the current Downtown Committee members (Mike Phillips and Cole VanHorn) have submitted letters expressing an interest in serving on the CDC should City Council select to merge the two Committees. (See attachments) . In light of the fact that we have had only one official applicant to fill the vacant CDC seats, staff questions the necessity for expanding the CDC membership size. A committee comprised of seven members is certainly more manageable from staff' s perspective. ALTERNATIVES: 1 . Maintain the status quo. 2 . Direct staff to take the appropriate action to establish the Downtown Committee as a independent advisory committee to the City Council. 3 . Direct staff to take the appropriate action to expand the size of the CDC to nine members and facilitate the merger of the Downtown Committee and the CDC. 4 . Direct staff to take the appropriate action to facilitate the merger of the Downtown Committee and CDC. 5. Nominate Mike Phillips and Cole VanHorn to serve on the CDC. STAFF RECOMMENDATION: Staff recommends alternatives #4 and #5. ACTION REQUESTED: 1. Direct staff to draft a Resolution to facilitate the merger of the Downtown Committee and the CDC and acknowledging the accomplishments of the Downtown Committee. 2 . Nominate Mike Phillips and Cole VanHorn to serve on the CDC. January 3 , 1992 Dear Mayor Laurent and Councilmembers: It is my understanding that in January, the Shakopee City Council will be considering the possible merger of the Downtown Committee and Community Development Commission (CDC) . If this action indeed occurs, I would be interested in submitting my name into nomination for possible appointment to the CDC. I am presently a member of the Downtown Committee. I believe it is important to retain some carryover of membership from the current Downtown Committee to the CDC if a merger occurs. Sincerely, December 30, 1991 Dear Mayor Laurent and Councilmembers: I have been informed by City staff that the City Council will be discussing the possible merger of the Downtown Committee and the Community Development Commission (CDC) . As a current Downtown Committee member, I would be interested in serving on the CDC should a merger occur. Sincerely, 0/427-' /yb MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Mini Bypass Conceptual Image Proposals DATE: December 20, 1991 INTRODUCTION: On December 18 , 1991 the CDC reviewed several informal proposals for a conceptual image study for the two blocks located North of First Avenue adjacent to the mini-bypass. BACKGROUND: In the past the Downtown Committee and CDC have discussed the lack of understanding within the community regarding the design for the mini-bypass and it' s impact on the downtown area. In an effort to stimulate discussion on redevelopment possibilities, the Downtown Committee and the CDC believe that it would be appropriate to solicit the assistance from an architect who could graphically portray the aesthetic impact of the bridge on the downtown area. Staff informally contacted three engineering firms in the metropolitan area who have experience in this area. Following is a list of the consultants contacted and corresponding attachments that refer to each of their proposals; Westwood Planning & Engineering - Attachment #1 LHB - Attachment #2 SEH - Attachment #3 The cost for the services range between $3900 and $6, 950. Basically, all the proposals include the development of drawings which will depict the view of the downtown area as it presently exists from the new bypass and conceptual sketches of what it might look like with certain levels of improvements. One of the architects contacted has made an inquiry with the Minnesota Department of Transportation regarding the engineering plans for the mini bypass. MnDOT has stated that plans could be available as early as January 1, 1992 but no later than 5 weeks before the bid letting date of April 24 , 1992 . If the City Council desires to proceed with the process in obtaining a consultant to complete the conceptual image study, it is doubtful whether any work could begin prior to securing the engineering plans for the bypass. The Downtown Committee and CDC believe that it would be appropriate to proceed with the conceptual image study as outlined by the consultants and staff. Funding for the project could be allocated from the General Fund balance. The proceeds from the sale of the parking lots North of First Avenue have been allocated to the General Fund balance. The Committee felt that the engineering firm of SEH submitted the most complete proposal. Therefore, the Committees are recommending the selection of SEH as the consultant to complete the project at a cost not to exceed $7 , 000. ALTERNATIVES: 1. Recommend to the City Council that the appropriate City officials be authorized to enter into an agreement with SEH to complete an conceptual image study of the downtown mini-bypass area at a cost not to exceed $7, 000 with funding to be allocated from the General Fund balance. 2 . Do not proceed with the conceptual image study at this time. 3 . Recommend to the City Council that the appropriate City officials be authorized to solicit formal proposals for the completion of a conceptual image study on the downtown area at a cost not to exceed $ with funding to be allocated from the General Fund balance. 4 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to direct the appropriate City officials be authorized to enter into an agreement with SEH to complete an conceptual image study of the downtown mini-bypass area at a cost not to exceed $7 , 000 with funding to be allocated from the General Fund balance. Westwood Professional Services. Inc. ea December 2, 1 99 1 14180 Trunk Hwy. 5 Eden Prairie.MN 55344 612-937.5150 FAX 612-937.5822 Mr. Barry Stock City Administrative Offices 129 East 1st Avenue Shakopee, MN 55379 RE: "Key" Block Image Study (Sommerville to Holmes) • • Dear Barry: I enjoyed visiting with you on the phone Tuesday, November 4, 1991 , on the redevelopment options of the 2-block "key" area including City Hall. As I promised, I am recording some ideas on methods to set some urban redevelopment directives for the area based on some of the experiences I have had on this kind of project. This response supercedes my submission to you dated November 7, 1991 . I have also attached some graphics I have been involved with in dealing with this kind of project. I see three possible areas of study. One would be a view analysis into the "key" block from several directions, including the new bridge and the bypass (east, west and south) . Another would be review of the treatment of the rear buildings on the block. A third study would be some building massing analyses that deal with a range of redevelopment options on the block and include screening studies/amenity development for any rear parking area. I attempted to outline a scope of work which is very conceptual and schematic in nature. It is intended to describe several directions and options which the City would have available. Ultimately, the City may choose to pursue studies in all three areas. While this revised proposal may now appear appropriate we will remain open to further suggestions. SCOPE OF SERVICES VIEW ANALYSIS Westwood would work with the existing base mapping for the proposed improvements between the bypass and bridges and work with existing buildings downtown to develop some cross-sectional/line of sight studies and plan view analysis graphics, plus selected sketches to highlight major views which aren't in place now (i.e. , the bypass and bridge) . The goal of this study would be to help the City recognize the dramatic impact and the changing image the City will have by way of these circulation improvements. These may assist the City in deciding what downtown issues are most critical. / llccl� . ( Mr. Barry Stock December 2, 1991 Page 3 ASSUMPTIONS The fees stated herein are based on several assumptions about the work ' relationship with the City. These assumptions include: 1 . Any amount of copying (more than 12 copies) or preparation of special request graphics desired by the City shall be provided at an additional cost. 2. The City shall furnish Westwood with copies of the current bridge and bypass plans. 3. Only the "key" block is being studied. ESTIMATED COSTS The services of Westwood are restated here as estimated costs, by task: 1 . View Analysis $ 1 ,500 2. Rear Building Treatments $ 1 ,300 3. Building Massing Studies $ 3,550 4. Meetings $ 600 Total Cost: $ 6,950 It is believed that three meetings, maximum, would be necessary from a presentation point of view. The first two might be with a downtown tasks force or City Council. The third meeting certainly would be with the City Council. SUMMARY If you wish, Westwood shall undertake all services described in 1 through 4 for a lump sum fee of $6,950.00. Alternatively, we can undertake 2 or 3 of the identified tasks and perform them on an hourly, as incurred, basis. All work will be billed monthly based on the pro-rata amount of work performed during the previous month. All invoices are due and payable upon receipt. All invoices outstanding 30 days or more from the billing date will be charged a finance (interest) charge at the rate of 1 .25% per month. Interim pay requests or additional work done on an hourly basis will be charged on the basis of the attached hourly rate schedule as incurred. TIMING We are prepared to undertake work on this project within two weeks. We believe the total project can be completed within two months. Our greatest concern would be the timing to work with the downtown task force or City Council and its meeting schedules. ~L II !MI Li II PROPOSAL FOR ARCHITECTURAL SERVICES NOVEMBER 29, 1991 PAGE THREE DESCRIPTION OF SERVICES Mill I Based upon our discussions with you and observations during our visit to the proposed site, we anticipate the following services 1110 in order to implement the approach described above: o A visit to the site to photograph the area and review possible 11 alternatives with the owner. o Prepare initial sketches of existing views. o Sketch possible schemes in perspective for owner's review; sketches will illustrate the rear elevations of the blocks on each side of the dead end street. o Review schemes with owner and revise as necessary. o Prepare presentation sketches of two schemes (two views, ciwli) on boards for final presentation to owner. Final present i<-r will also include existing views. o Final presentation to owner. TIME SCHEDULE We anticipate the project to take approximately three to four w :?., from approval, not including owner's review time. We are prepalcd and excited to begin the project immediately. FEES We recommend budgeting approximately $5, 000.00 (FIVE THOUSAND DOLLARS) , not including reimbursable expenses. If this proposal is acceptable to you, please sign below and return one copy to our office. We will prepare a standard AIA contract PIJfor your review. 1 Kt 6(Api 4 . 6*--kk, . 111. RICHARD A. CARTER, ARCHITECT d, VICE PRESIDENT - MINNEAPOLIS REGIONAL OFFICE ill Approved Date lili -r . /I _ f . :2_ , PROPOSAL FOR ARCHITECTURE SERVICES NOVEMBER 29, 1991 . PAGE TWO PROJECT APPROACH One of the goals of this project is to create an awareness about PT the potential views associated with the proposed bypass. In order to create this awareness in your community and with your community leaders, we propose to prepare illustrations of how this :1111: site looks as approached today. Since the bypass traffic will be approaching this area as a major entry, there is potential for creating a new image for the city of Shakopee. Possible alternatives for the area below and adjacent to the bypass include: o Removing, replacing or remodeling existing buildings. o Creating a connection from the downtown streets to the riverfront park. o Using sidewalks, lighting and landscaping already in place i some areas of downtown. o Creating a "town center" or "plaza" as a focal point for the entering traffic. o Improving parking and circulation. We plan to explore these options- in sketches and to develop two schemes for presentation. It is our experience that this may be the beginning of a long process. At some point, you may wish to bring in a group of community members in a "town meeting" type of setting. LHB's team members have conducted meetings such as this, where a group can be given the opportunity for input on a civic project. We have found this process to be very conducive to gaining local support and funding. ENGINEERS I ARCHITECTS I PLANNERS 3535',ACNAISCENTER DRIVE ST PAUL,MINNESSGTA 551'0 612 490-2C00 December 5, 1991 Mr. Barry Stock, Shakopee City Hall 129 East First Avenue Shakopee,Minnesota 55379 Dear Mr. Stock, This letter is in response to your request for a cost estimate for preparation of illustrative architectural drawings by Short-Elliott-Hendrickson, Inc. The drawings will solve the questions of what the new entry image into downtown Shakopee will look like once the bypass is created and buildings removed;what proposed landscaping and lighting will look like; and what type of economical options are available to enhance the architectural aesthetics of nearby buildings. Following our November 27 meeting, I was put in touch with Mike Spielmann of the Minnesota Department of Transportation in my search for project data. He said the project is scheduled for bid-letting on April 24. He told me plans could be available as early as January 1,but no later than five weeks before the bid-letting date. Once we have those engineering plans in hand,our work can begin. In order to give you the best, most economical.drawings, I suggest using a plan and ele- vation format rather than perspective drawings.The plan and elevation drawings will be true to scale and easier for most people to understand. Also, we have found while work- ing on similar projects that a plan and elevation format makes later transitions to work- ing drawings easier and less costly. The basic project tasks we've identified should satisfy virtually all your graphic needs. The drawings' focus will be illustrating the new entry image into downtown Shakopee once the elevated bypass is constructed. These drawing will be based on engineering drawings submitted to Mn/DOT by H.N.T.B. and a photographic analysis of the build- ings facing the bypass. Clear, accurate drawings will be developed with a plan and ele- vation scale of 1"=10'. Each original drawing shall be inked on 22" x 34" mylar sheets. Three drawings indicating renovations and three drawings without renovations will be made for a total of six plan and elevation drawings. Also included in the basic project tasks is reduction of the drawings to 11" x 17". Once reduced, the drawings will be colored. Five sets of color laser copies will be made for a total of 30 color drawings. These color drawings and their full-size originals will be delivered to Shakopee. SHORT ELLIOTT ST PAUL, CHIPPEWAFALLS HE.NCRiCKSON INC MINNESOTA WISCCNS+N Page 2 Barry Stock December 5, 1991 If City officials feel six drawings is inadequate,additional drawings can be prepared. An estimate of the additional time needed to do so has been included in the project sched- ule. Optional design services such as a building massing study, design standards, sec- tional analysis,perspective drawings or project models will require further refinement of the project scope. The basic project tasks and associated drawings can be provided for $3,900. This includes all incidental costs such as travel expenses, photography, clerical and technical support,reduction costs,printing and 30 color laser drawings. Basic Project Tasks Hours 1. Coordinate plan review with 4 Mike Spielmann of Mn/DOT. 2. Coordinate any review of details 4 with Jeff Stuart of H.N.T.B. 3. Photographic site analysis 8 of proposed highway bypass in downtown Shakopee. 4. Develop three plan and elevation 24 drawings at 1"=10' on 22" x 34" mylar sheets. These drawings will illustrate the new entry image with no building renovations. 5. Develop three plan and elevation 18 drawings with building renovations that enhance Shakopee's entry image. These drawings will be developed from those created in the previous task. 6. Make photo reductions of six plans 12 to 11" x 17". Add color to reduced plans. 7. Make five sets of color laser prints 2 from the six reduced plans for a total of 30 color copies. Total cost: $3,900 Total: 72 hours / Z_ ` Page 3 / Barry Stock December 5, 1991 Additional Project Drawings (Each) Hours 1. Meetings with city staff(includes 8 travel and photography) 2. Develop additional plan and elevation 8 drawing at 1"=10' on 22" x 34" mylar sheets without building renovations 3. Develop additional plan and elevation 6 drawings with building renovations. Each drawing developed from sheets developed in previous task. 4. Photo reductions from 22" x 34" to 2 11" x 17" and color. Optional Design Services If additional design analysis is required beyond the basic project tasks listed,the following services can be provided.Costs for providing optional design services will be based on further refinements of the project scope. • Building massing study • Design standards • Sectional analysis • Perspective drawings • Project models We appreciate the opportunity to supply cost estimates to the City of Shakopee for illus- trative architectural drawings. If you have any questions, please call me at 490-2089. Sincerely, Short-Elliott-Hendrickson,Inc. • ci,,,Afr....,34A. C.J.Lilly Landscape Architect 1ONSENT TO: Shakopee City Administrator FROM: Shakopee Fire Department RE: Capital Equipment - Fire Department Pagers DATE: 12/20/91 Introduction: The Shakopee Fire Department has been utilizing an alert paging system for fire calls since 1976. With any 911 fire call within the Shakopee Fire District, Scott County Dispatch sets off a page alert with the appropriate tones. Each firefighter is issued a pager which is with him or her 24 hours a day 7 days a week both at home and at work. An alert paging system has proven to be the most efficient way to assemble the needed manpower for fire and rescue duties. We presently have 38 Motorola pagers. Background: As mentioned above, the Shakopee Fire Department has had pagers since 1976. Most of the present units are the originals purchased in 1976. These units have performed very well considering these pagers are with the firefighters at all times no matter where they are or what they are doing. They are now 15 years old and there performance until the last couple years has been impressive. However, these units have become very unreliable, difficult and in many cases impossible to repair. Any unreliable unit means a potential manpower shortage at a fire or rescue scene. New pagers are a 1992 budgeted item for $15,000.00. We have selected Motorola Minitor II (SV) pager/receivers based on the excellent performance of the present Motorola systems, and the Minnesota State Fire Consortium Pricing. These pagers are the standards in the fire industry. These new pagers will be purchased with a 5 year warranty which will be much more cost effective than the present service contract on the existing units. Acquisition alternatives: Minnesota State Fire Consortium Prices were obtained from Motorola for these units as single tone alert pagers and dual tone alert pagers (second tone is for Scott Carver Air Unit). Pricing is as follows: Motorola Minitor II (SV) single tone = $431.00 Motorola Minitor II (SV) dual tone = $451.00 Due to several of the old units becoming non-repairable we have 4 of these pagers at present. There are 35 active firefighters on the department. With the return to factory warranty on these units we require a couple spare units for down unit coverage. There are adequate funds for the purchase of 10 dual tone units and 24 single tone units at a cost of $14,854. Recommendations: The Shakopee Fire Department recommends the purchase of 10 dual tone and 24 single tone Motorola Minitor II (SV) pagers. This will provide the City of Shakopee with a reliable, cost effective alert system for its firefighters. Respectfully Submitted, Frank Ries Shakopee Fire Chief Recommended Action: Authorize the purchase of 10 dual tone and 24 single tone Motorola Minitor II (SV) pagers from Motorola for the price of $14 ,854. ttis b. TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Appointment of Deputy Chief DATE: December 30, 1991 INTRODUCTION: The retirement of Deputy Chief DuBois on 01 02 92 has created a vacancy at that position. BACKGROUND: The position of Deputy Chief was created by the Civil Service Commission who decided at their 12 05 79 meeting to recommend to the City Council that Chief Brownell be permitted to appoint a Deputy Chief. (Attachment #1) At their meeting on 12 18 79, the City Council authorized the position of Deputy Chief including the additional salary of $75 per month. The person being considered for this position would retain the rank of Sergeant. The position then, is actually an assignment made to a Sergeant by the Chief of Police with the Deputy Chief serving at the pleasure of the Chief. Since then the wage differential has been increased to $352 per month. (Attachment #2) The present Civil Service Commission has expressed no desire to adjust this position. (Attachment #3) Prior to February 1990, the Deputy Chief was directly responsible for the day-to-day management of the department and no managerial responsibilities were delegated beyond this level . This is illustrated in attachment #4 . For the past 22 months, the Deputy Chief has functioned as the Officer in Charge of the Division of Investigation, as a sounding board for some members of the community, and to some extent, as the department Internal Affairs Officer. Significant management responsibility regarding the Patrol Division was delegated to Sergeants. This is illustrated in attachment #5. For some time I have been observing and evaluating the operation of the Police Department and formulating plans for orderly elevation of the level of police services the department provides our citizens. Part of this process includes developing the position of Deputy Chief into a managerial assignment which will facilitate the movement of the department into the twenty-first century in the manner I described when you hired me. The stages of development which will probably occur and the framework we are working towards are illustrated in attachments four through eight and are labeled Stage One through Stage 4 . If the Council authorizes appointment of a Deputy Chief, a number Stage One of concepts will be addressed as illustrated in attachment four. First, the individual appointed Deputy Chief will act as Commanding Officer of the Police Department in the absence or disability of the Chief, will serve as Commanding Officer of the Patrol Division and Records Unit, and will be responsible for the accuracy and maintenance of police personnel files. This individual will also be responsible for assisting with many of the day-to-day details which must he accomplished if the department is to function properly. Examples of the work this individual will be expected to perform include but are not limited to the following: Plan, organize, direct and review the work of the patrol division through the patrol sergeants; Plan, organize, direct and evaluate the work of records division personnel ; Working independently and in conference with the Chief and other personnel, to formulate plans, programs and procedures as necessary to meet department operational needs; Study data and prepare reports to identify crime trends and other needs for department services including locations and types of offenses and violations and recommend actions to address these conditions; Direct preparation of statistical reports and other documents as necessary; Evaluate performance of subordinates; Maintain liaison with the Police Civil Service Commission concerning implementation of hiring and promotion activities. This will maintain accountability for the proper functioning of the department at all times and result in the following improvements: The nature of the managerial duties assigned to Sergeants will be adjusted to allow them to spend a more appropriate amount of time on direct supervision, evaluation and development of patrol personnel, techniques and activities. The number of people who report directly to me will be reduced. The amount of time I spend dealing with routine operational details will also be reduced. The amount of time I will be able to redirect towards implementing and maintaining up to date policies and procedures, }setter management of department fiscal resources, improved planning, improved training and personnel development will increase significantly with corresponding improvements in these areae. I also intend to establish investigative procedures that result in more personalized treatment of victims of criminal acts and other people who request police services Stage One is also the logical foundation for Stage Two. It is appropriate to assume the City and the Police Department will grow and to prepare for this growth. If we prepare a.n '. growth does not occur, nothing is lost. If growth occurs, however, and we are not prepared, we have not done our job. The organizational charts illustrating subsequent stage of development depict roughly what the department should look like as the population of the city increases and it is necessary to expand to meet demands for police services. The charts are not intended to be exact portrayals because our plans for the future are dynamic and flexible so as to fit the needs of the city rather than an organizational chart. ALTERNATIVES: 1. Authorize appointment of a Deputy Chief to serve at the pleasure of the Chief of Police. 2 . Do not authorize appointment of a Deputy Chief. RECOMMENDATION: Alternative #1 . ACTION REQUESTED: Authorize the Chief of Police to assign to Gerald Poole the duties of Deputy Chief of the Shakopee Police Department effective 010692 to move Deputy Chief Poole to exempt employee status and to compensate him at Step 6 of the Pay Plan which called for $44 , 016 • in 1991 with the appropriate adjustment in 1992 . let) SG° SEG �oQE� • F SNA G�' o SHAKOPEE POLICE COrMISSION Minutes of Meeting of December 5, 1979 • • 1. Members present: Commissioners Dircks and Mears . 2. Mears/Dircks. To dispense with the reading of the minutes of the November 29, 1979 meeting. Carried. 3. The change in the civil service rules to permit the chief of police to appoint a deputy chief was discussed. City Attorney Rod Krass had suggested an addition to Section 26 of the pules and regulations. - It was decided the the commission think about the change and meet again to take action. 4. Mears/Dircks. To take action on the proposal to change the Civil Service Rules and Regulations at the next meeting of the Police Commission. Carried. S. Mears/Dircks. That the date for oral examinations for sergeant be tentatively set for February 23, 1980. Carried. 6. Mears/Dircks. That the Police Commission recommend to the City Council that Chief Brownell be permitted to appoint a deputy chief and that a letter be sent to the mayor and city administrator to this effect. Carried. 7. The next meeting of the Police Commission will be December 12, 1979, at 7:00 p.m. at the Public Works Building. 8. Motion to adjourn carried. • VIRGIL S. MEARS CC:Mr. Doug Reeder Chief Tom Brownell • Attachment 1 — Proceedings of the Shakopee City Council -4- December 18 , 1979 Leroux/Hullander moved to authorize the position of Deputy Chief including the additional salary of $75 per month and that this person being considered for this position, would be at the rank of Sergeant, as per the recommendation of the Civil Service Commission. Roll Call& Ayes - unanimous Noes - none Motion carried 1991 Pay Plan Step Step SFep Step Step Step I1-Start i2-1Yr 13-2Yr 04-3Yr 15-4Yr 16 (Top) JOB TITLE 75X 80% 851 901 95X 100X City Admininstrator 46,699 49,812 54,925 56,038 59,152 62,265 Finance Director 38,982 41,581 44,179 46,778 49,377 51,976 City Attorney 36,454 38,884 41,315 43,745 46,175 48,606 Police Chief 38,471 41,036 43,6011 46,1612 48,739 51,295 Public Works Dir. 37,741 40,257 42,773 45,289 47,(105 50,321 City Planner 31,195 33,275 35,355 37,434 39,514 41,594 Dep Chief 33,012 35,213 37,413 39,614 41,815 44,016 Building Official 32,072 34,210 36,349 38,487 40,625 42,763 HIS Coordinator 28,370 30,261 32,153 34,044 35,935 37,827 Program Supervisor 27,566 29,403 31,241 33,079 34,917 36,754 Assistant City Admin. 31,391 33,484 35,577 37,670 39,763 41,855 City Clerk 28,745 30,662 32,578 34,494 36,411 38,327 f� APPENDIX A - WAGES A.1 Effective January 1; 1990 the Police Sergeant Salary Schedules shall be as /i follows: After 12 months $3,250.96 per month Start $3,112.60 per month __ _ Attachment 2 949 Main St. Shakopee, MN December 20, 1991 Tom Steininger, Chief Shakopee Police Dept. Shakopee, MN 55379 Dear Chief Steininger: Thank you very much for the information outlining the 1979 Shakopee City Council creation of the Deputy Chief of Police position. Because of the established precedent by the Council that the Deputy Chief serves at the pleasure of the Chief, as in the case of both Chief Tom Brownell and yourself, I see no reason at this time for action by the Shakopee Civil Service Police Commission regarding this matter. Sincerely yours, 2toa_et,a) Marcia Spagnolo, Chairperson Shakopee Civil Service Police Commission CC: Commissioner Mulcrone Commissioner VonBokern Attachment 3 0 H G, z CD U 4) H E- z E+• E- a a z 4 4 w o a x W H • U H Ei o x � z w U o W 0 E-{ W H H E-+ 4 x E-4 U) a 4 w U p a4• H W z Q H w g w 0 a a o 0 x U a U H 1-1 U Ei U) ao 4-3 a aN w E-1 con as o w 4) 4) U) Ea C7 U U) W E�+ z Z• H E� a C=4 4 • M C14 U w Q a Ei 4-4 4 z • z w U 0 cn H H H W x H ▪ Ei a U o 4 a a N H w z W 4 w 0 o x 0 • U) H x a U 4 zcn >4 H W H H z a a H W U a • v) 4) zw C) H > a) • Z H H v O rti 4J Ei z w X Ea E-+ a P4 4 a 0 w w w P H 1-1 cn 0:4a z W 0 z H H 4 W W 44 a N H � 0 (.7a O a O cn • O x a z )40 O H aEi E-+ Ei 0 z cn ax >Iw w H a41x 0 Ei P-4 c.9 z 0 H aEi zL H H Z Ei H U1 RS W U D Hz r- • z H al Z H U O U U 4.3 U• Ei • u) w a mQ w z KC E-+Ei E+ E1 a a 4 KC C14 U w w D a H r.4 H x • z w U cc) U O w W q 1-1 O K U U • a N U) a W H w x z w 4 a 0 0 O Ul a wa z CI 0 Ea a 0 zN cOn ah w az O ax Ei U] W a C,/� CO H w —" oz zz 0 W w H > 0 M a 0 co Z w 4 U (0 4J 4 Ei Z w Z EI Ei a Z KC < x P4 U w W H w a Q+ w 0 4 H �+ H z KG U) 0 PH Oz H 0 Z a O Z Ow C/� W H H t >+ CI) H O U O4 O K4 E-4U p w H O a °a h P4 N (/) a a U U a W H o a O4 0 O a • 0 4 x U) w • _ Ei Z < U as C.) O4 H H• w O 0 — a C 0a °a E cn P Cl) Ei O < U a a H a H � Ot Ei w BSc TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Detoxification Transportation Billing Agreement DATE: December 23 , 1991 INTRODUCTION: The existing detoxification billing agreement between Scott County and Shakopee has expired. BACKGROUND: When Fairview Treatment Center in Eden Prairie closed, it became necessary to send people who had been detoxed to Dakota County Receiving Center in Hastings. It is not feasible to use peace officers and patrol cars for these transports. The Receiving Center will supply transportation in these cases. Last year, the State of Minnesota gave Scott County money which was used to reimburse agencies for transportation expenses in detox cases. This money is no longer available. After a number of meetings of interested parties, a two-pronged approach has been implemented to deal with transporting persons who have been detoxed to Hastings. On Friday and Saturday nights, Sheriff Nevin will have reserve officers available to drive detox cases to Hastings. In these cases, there will be no cost to the City of Shakopee. From Sunday through Thursday, however, it will be necessary to utilize the transportation provided by the Receiving Center at $50 per round trip or to use peace officers and patrol cars. The Receiving Center will bill St. Francis Medical Center for all trips. St. Francis will bill Scott County Human Services who will bill the agency utilizing the service. For this to happen, we need Council approval of the Billing Agreement attached to this memo. Although the procedure is very cumbersome, it ' s probably the only way we can get there from here and other people are doing most of the work. ALTERNATIVES: 1. Approve the attached agreement. 2 . Disapprove the attached agreement. RECOMMENDATION: Alternative 4l. ACTION REQUESTED: Authorize the appropriate city officials to execute the attached billing agreement with Scott County Human Services providing for payment of $50 a trip for transportation of detoxed persons to Dakota County Receiving Center in Hastings, MN. SCOTT COUNTY HUMAN SERVICES COURTHOUSE 300 428 S. Holmes St. SHAKOPEE, MN 55379-1375 (612) 445-7751 EILEEN G. MORAN-Human Services Director MEMORANDUM DATE: November 27, 1991 TO: Police Chiefs and St. Francis Regional Medical Center FROM: Eileen Moran, Human Services Director RE: Resolution of Transportation to Detox Issue At a meeting with the Police Chiefs and other interested persons on November 8, 1991, it was decided that the most cost effective way to deal with the transportation to detox (Hastings) problem would be to continue to utilize the Sheriff's Reservists to assist all Scott County jurisdictions with the transport of persons in need of detoxification. At present, the reservists are available only on Friday and Saturday nights, but Sheriff Nevin assured the group that availability for detox transports would be their top priority. The attached sheet describes the procedure for utilizing the reservists. If the reservist drives the person to detox, there will be no charge to the city. If there is need for a detox transport on Sunday through Thursday, you will need to request a transport frau the Dakota County Receiving Center at a cost of $50 or drive the person there yourself. (On a yearly average, 75 percent of detox admissions are on weekends.) If you utilize the transportation provided by the Dakota County Receiving Center, you will be billed $50 per ride. Attachment two describes the billing and payment agreement. If you agree to the terms, please sign the agreenent and return it in the envelope provided by December 15, 1991. Because the Receiving Center is not willing to bill each indivirhial city and St. Francis Regional Medical Center directly, they will bill Human Services. Human Services will pay the bill and then bill each of you for your charges. Remember, you will only be billed for those transports provided by the Receiving Colter, not for those provided on the weekends by the Sheriff's Reservists. The small amount of money that Human Services receives frau the State for detox transportation will be paid to the reservists at the rate of $20 per trip until the money runs out. Use of the reservists on weekends is available now. The billing procedure described above will begin January of 1992. prm Attachments • An Equal Opportunity/Afrmative Action Employer ATTACHMENT ONE PROCEDURES FOR THE USE OF SHERIET'S RESERVISTS FOR DEIOX TRANSPC tTATION 1. When the need for detox transport occurs on a Friday or Saturday night, radio unit 2290 and request a detox transport frau your location. 2. Officers should fill out the detox form and give it to the reservist. Please be sure to fill in your city on the pick-up form - Sheriff's Patrol should put Scott County Sheriffs Department. 3. In the event of multiple requests for transport when the reservist is enroute to Hastings, the officer should request assistance fran Dispatch for the quickest alternative. 4. Sheriff Nevin has agreed that if the reservist is at a distance, and if a Sheriff's patrol car is available in the area, they will assist with transporting the person to meet the reservist. 5. On Sunday through Thursday, the Dakota County Receiving Center can be contacted through Dispatch. Pnn 11-27-91 SCOTT COUNTY HUMAN SERVICES COURTHOUSE 300 428 S. Holmes St. SHAKOPEE. MN 55379-1375 (612) 445-7751 EILEEN G. MORAN- Human Services Director ATTADEENT TWO BTT T, AGREEI Et T The Police Department of the City of Shakopee, Minnesota agrees to reimburse Scott County Human Services $50 per transport for each person that is transported to the Dakota County Receiving Center in Hastings at the request of a Shakopee officer. Remittance will be made within 30 days. We understand that a $50 transport charge is incurred each time a driver from the Dakota County Receiving Center is utilized. There is no charge to the city when the transport is done by the Sheriff's Reservist. Official Representative of Shakopee Police Department pun 11-27-91 An Eoua1 Opportunity/Airmetive Action Employer Shakopee Police Department In House Memo To: Chief Steininger From:Sgt. Poole Date: December 17 , 1991 Subject:BILLING AGREEMENT FOR DETOX TRANSPORTATION I will begin by refreshing your memory regarding the detox transportation issue. 5/17/91**Shakopee City Council approved an agreement between the City of Shakopee and Scott County which established a reimbursement procedure for detox transportation. The County would, using State Grant monies, reimburse the City $40. 00 for every detox transport the City provided for intoxicated persons unable to care for themselves. This reimbursement amount left the City with a $5. 00 responsibility for each transport and defrayed the cost tremendously. 6/26/91**Scott County was notified the State Grant was going to be reduced by 50% . 9/4/91**Scott County notified the Shakopee Police Department that because of the reduction in the State Grant we would only be reimbursed $20. 00 for each transport from this date forward. 11/8/91**Scott County and City law enforcement administrators along with Scott County Human Service Director Eileen Moran met in an attempt to resolve the transportation to Detox issue. The attached documents are the products of that meeting. FURTHER INFORMATION: We are averaging 3 detox transports a month for 1991 which is down from 7 per month in 1990. The actual cost to the City for 1991 based on the figures I have available to me is about $500. 00 . The total cost of all of our detox transports without reimbursement is about $1260. 00 . Based on the attached agreement and our average transports per Chief Steininger Carlson Koch Tucci Dep. Chief DuBois Clark Lawrence Pat Sgt. Erlandsen Crocker Nelson Teri Sgt. Poole Doyle Nosbusch Donna Sgt. Kaley Forberg Robson Sherry Bisek Flynn Scherer Return to: month I can project the cost for 1992 at somewhere around $1800 . 00 and this would be if all transports took place on days other than when the Scott County Sheriff' s Reserve is on duty. This plan is more cost effective than the plan that was discussed in theory prior to the 11/8/91 meeting. That plan called for Shakopee to contibute about $2500 . 00 toward resolution of the problem. RECOMMENDATION: I would recommend that the City of Shakopee enter into the attached agreement with Scott County in an attempt to resolve the entire detox transportation issue. Chief Steininger Carlson Koch Tucci Dep. Chief DuBois Clark Lawrence Pat Sgt. Erlandsen Crocker Nelson Teri Sgt. Poole Doyle Nosbusch Donna Sgt. Kaley Forberg Robson Sherry Bisek Flynn Scherer Return to: /s i MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: 1992 Planning Department Fee Schedule Update Zoning Ordinance Amendments DATE: December 31, 1991 INTRODUCTION: At the December 17 , 1991 meeting, the City Council approved the 1992 City Fee Schedule. The City Council directed staff to rework the Ordinance Amendment portion of the Planning Department Fee Schedule and return it to Council for approval. BACKGROUND: Planning staff reorganized the 1992 Planning Department Fee Schedule into four sections as follows: 1. Information/Document Fees 2 . Comprehensive Plan Administration Fees 3 . Land Division Administration Fees 4 . Land Use Administration Fees DISCUSSION: Currently an amendment to the Zoning Ordinance may be initiated by the City Council, Planning Commission or by petition of an affected property owner. The ordinance further states that amendments to the text or the map can be made through the rezoning process. The 1991 fee schedule required a flat fee of $250 for all rezonings. It is staff' s intent to clarify fees required for "rezonings" , including text and map changes. The following is the revised proposal for the 1992 Planning Department Fee Schedule for all Zoning Ordinance amendments: Zoning Ordinance Amendments Text Amendment $250. 00 Map Amendments Less than 2 . 5 acres $250. 00 Greater than 2 . 5 acres $500. 00 Attached is a brief survey of rezoning fees required by neighboring communities. These communities charge either a flat fee, a fee based on land use (residential, commercial, industrial) , a fee based on land area or some combination. Staff is proposing a fee based on land area for map amendments. Please note that this ordinance amendment fee applies to only Chapter 11 for the Zoning Ordinance. The City Council also requested information on the number of applications for rezonings. In 1991 there were three map amendment applications and one text amendment application. The increases listed in the proposed Planning Department Fee Schedule are generally those suggested in the 1992 budget process (Cost Savings/Revenue Study) . Also included are charges for services not previously required, such as the appeal of the City Administrator' s decision, the environmental reviews, and Zoning Ordinance amendments requested by persons other than members of the City Council or the Planning Commission. The intent of the new fees, as well as the increased fees is to require the development community to pay for more of the cost that the City incurs in the review of various proposals. The City incurs considerable cost in the development review process, in terms of staff time, printing charges and publishing costs. RECOMMENDATION: Staff recommends that the 1992 Planning Department Fee Schedule be amended to include the map and text ordinance amendment fees as drafted. ACTION REQUESTED: Offer Resolution No. 3515, A Resolution Amending Resolution No. 3507 , Setting Fees for City Licenses, Permits, Services and Documents and move its adoption. Attachment No. 1 Survey of Rezoning Fees December, 1991 Bloomington $1,000 Eden Prairie Residential 0 - 10 units $300 + $5/unit 11+ units $400 + $5/unit Commercial/Industrial/Office 0 - 3 acres $300 + $25/acre 3. 1+ acres $400 + $25/acre Prior Lake $200 + $2/acre Savage Residential $175 All Others $250 Chanhassen $500 RESOLUTION NO. 3515 A RESOLUTION AMENDING RESOLUTION NO. 3507 , SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota, that Resolution No. 3507 is hereby amended by adding the following to the Planning Department fees: Zoning Ordinance Amendments Text Amendment $250. 00 Map Amendments Less than 2 . 5 acres $250. 00 Greater than 2 . 5 acres $500 . 00 BE IT FURTHER RESOLVED, that the above fees shall be retroactive to January 1, 1992 . Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 7th day of January, 1992 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney R E V I S E ID 15 RESOLUTION NO. 3515 A RESOLUTION AMENDING RESOLUTION NO. 3507, SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota, that Resolution No. 3507 is hereby amended by revising the following Planning Department fees: Zoning Ordinance Amendments Text Amendment $250.00 Map Amendments Less than 2.5 acres $250. 00 Greater than 2.5 acres $500.00 Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 7th day of January, 1992. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney 15 MEMO TO: Dennis Kraft, City Administrator bCFROM: Dave Hutton, Public Works Director SUBJECT: Consultant Selection Process DATE: December 27, 1991 INTRODUCTION: The Engineering Department is submitting a final recommendation on the engineering consultant selection process. The recommendations are being submitted to your office for comment and submittal to the City Council if agreeable. BACKGROUND: On September 17, 1991 the City Council directed staff to solicit proposals from engineering firms for the purpose of retaining two additional general municipal engineering consultants to supplement our current consultant, Orr-Schelen-Mayeron and Associates. A total of 13 firms submitted proposals for consideration (See Attachment 1) . A Selection Committee comprised of the City Administrator, Public Works Director and the Scott County Highway Engineer was formed to review and rank the proposals. Based on these independent rankings, 3 firms appeared on all 3 of the Committee member's ballots and 1 other firm appeared on 2 of the 3 committee member's ballots. The consensus of the Selection Committee was that any two of these four firms would be acceptable for meeting Shakopee' s engineering needs. The Committee directed the Engineering Department to perform background checks on these four firms and to make a final recommendation on the two firms that would best compliment the current consultant, Orr-Schelen-Mayeron & Associates. This memo complies with that request and offers a final recommendation on the selection of consultants. The 3 firms that were unanimously agreed to by the committee are as follows: • Strgar-Roscoe-Fausch (SRF) • Tolz, King, Duvall, Anderson & Associates (TKDA) • Howard, Needles, Tammen & Bergendoff (HNTB) The firm that appeared on 2 of the 3 committee members ballots was: • Rieke, Carroll, Muller & Associates (RCM) The Engineering Department also added 2 other firms to the list for consideration and background checks for reasons which will be explained later. These firms were as follows: Bolton & Menk, Inc. William Engelhardt & Associates Engineering Department Analysis and Recommendation A. Selection Committee's Recommended Firms (4) 1. Strgar-Roscoe-Fausch, Inc. (SRF) Based on our research, the Engineering Department strongly recommends utilizing this firm as one of the two firms selected. They would compliment OSM greatly and provide Shakopee with the traffic engineering discipline in addition to the general municipal engineering. They have done extensive work with Scott County as the designers of the Bloomington Ferry Bridge and in preparing the Scott County Transportation Plan and are therefore very familiar with this area. Their office is located relatively close to Shakopee and their fee schedule is reasonable and not as high as other firms. 2 . Toltz, Ring, Duvall, Anderson & Associates (TRDA) Again, this firm comes highly recommended and has an extremely good reputation in the metro area. This firm is one of the largest in the area and is a multi- disciplined engineering firm, which means they can provide Shakopee with just about any type of engineering or architectural services desired. The only criticism the Engineering Department has of this firm is that they are located in downtown St. Paul, which is not as close as some of the other firms considered (See Attachment 2) . In staff's opinion, proximity to Shakopee is important for a general engineering consultant. The Engineering Department has no past experience with this firm. 3. Howard, Needles, Tammen & Bergendoff (HNTB) This firm is an excellent transportation firm but is somewhat lacking in municipal engineering experience. They do a lot of highway design work for Mn/DOT and is nationally renowned. Staff is very familiar with their project engineers from designing the T.H. 169 Bridge and Minibypass. Their office is located very close to Shakopee, but their fee schedule is somewhat higher than other firms. 4. Rieke, Carroll, Muller & Associates (RCM) This firm ranked highly on 2 of the 3 committee member ballots. They are basically a general municipal engineering firm and are located relatively close to Shakopee. During the background research, some Cities highly recommended this firm while other Cities were more reserved in their comments. B. Staff Added Firms The Engineering Department also researched the following two firms: • Bolton & Menk, Inc. • William Engelhardt & Associates 1. Bolton & Menk, Inc. This firm' s main office is located in Mankato. Because of that, the Selection Committee did not rate this firm very high. But in their proposal, they indicated that their Burnsville office would serve Shakopee. Staff was unsure what the capabilities of this Burnsville office were and since the Project Manager that was proposed is located in Mankato, additional research was felt warranted. Based on that investigation, staff no longer feels that this firm should be considered. It does not appear that the Burnsville office would provide Shakopee with the needed services. 2 . William Engelhardt & Associates This firm is a very small engineering firm and because of that, the Selection Committee rated this firm very low compared to the other firms that submitted proposals. The rating method used was developed for the large, multi-disciplined firm and is not a equitable method to use in evaluating smaller firms. The Engineering Department feels that there are some advantages to utilizing a small firm as the third consultant to compliment the two large firms that would be retained. The main reasons are costs and for use in designing small project. Most firms use a sliding fee schedule based on the cost of the project, such as the fee curve put out by the American Society of Civil Engineers (Attachment No. 3) . The engineering fees decrease as the project costs increase. For example, on a $1 million dollar project the engineering fees are usually around 6.2% whereas for a $50, 000 project the fees are around 10%. Engelhardt is proposing a flat fee of 6%, making him very competitive on the smaller $50-$100, 000 projects. He does not have the staff to compete with the larger firms on the bigger projects, though. Shakopee does do a fair number of the smaller projects each year and staff feels that the cost effectiveness of utilizing Englehardt is beneficial for those projects. Engelhardt is extremely close to Shakopee (located in Chaska) and is very familiar with Shakopee and the Engineering staff based on past projects done with private developers. The Selection Committee was concerned with the potential conflicts of interest, since he has done work in Shakopee before with private clients. Currently, though, he is only doing engineering for one private developer in Shakopee (Valley Green Business Park) , although he is also working for an adjacent entity, namely the Mdewakanton Sioux Community. He has indicated that they would not accept any design projects which may have the potential for a conflict with them. The City of Shakopee can also control an potentital conflicts by determining which projects would be offered to Engelhardt. In some cases, it may even be advantageous to both the Community and the City for utilizing the same engineering firm. Neighboring Cities in the metro area utilize the same engineering firms on a regular basis and staff sees this as no different. Based on the location, familiarity with the City of Shakopee, familiarity with City Engineering Department, City requirements and low fee schedule, staff recommends consideration for utilizing William Engelhardt & Associates as the third consultant. As a minimum, he should be called in to interview the Selection Committee prior to a decision being made. RECOMMENDATION: The Engineering Department recommends to the Selection Committee, Administration and the City Council the following consultants, in order of priority: 1. Strgar-Roscoe-Fausch, Inc. and William Engelhardt & Associates. 2 . Strgar-Roscoe Fausch and Tolz, King, Duvall & Associates. 3 . Strgar-Roscoe-Fausch and Rieke, Carroll, Muller Associates. ACTION REQUESTED: Authorize the selection of the consulting firms of Strgar-Roscoe- Fausch, Inc. and William Engelhardt & Associates and direct City staff to prepare the necessary contracts for City Council approval . DH/pmp CONSULT ATTACHMENT NO. 1 CONSULTANTS SOLICITED BRW, Inc. Howard Needles Tammen & Bergendoff Reike Carroll Muller Assoc. Strgar-Roscoe-Fausch, Inc. Toltz, King, Duvall, Anderson & Assoc. Donohue Short Elliott Hendrickson, Inc. Bonestroo Rosene Anderlik & Assoc. Bolton & Menk, Inc. Barton-Aschman & Assoc. Schoell & Madson, Inc. Westwood Engineering Barr Engineering William Engelhardt & Assoc. — 1--- ---J r ©� ?i './ r %ter i/• ` i t /- ' ) /' -_.,- 1 -I r_I fl • .11 c \ • -...: 3r , ,.._ii- _ ATTACHMENT �.nsrow;.IJI»- .1 �ro�Kst�' . L i?�, �.. IIFk' .)\'1 I,)'r / 1)/ _ : . . 7"... -....Ilik 1/ I .. . 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Os w O_d, re's ATTACHMENT NO. 3 la II 1 I I II11 I I I I 11111 I I 1 1 1111 i Net Construction % From ' Cost Curve B 13 ----1._ ..I-- -1- 1 -. ..--------- 50,000 10.05 100,000 9.01 250,000 7.81 500,000 7.00 • 750,000 6.63 1 ,000,000 6.22 2,000,000 5. 75 I ! 4,000,000 5. 30 tl 1--4- -' ---- 6,000,000 5. 10 8,000,000 5.05 4- I _..___-----t.- --._. 10,000,000 4.97 ; —1-.- I I-_ 20,000,000 4.88 I I I _ I cu t.ztti. :: :. Q :t1fl\ et li c. III I �. I 1 IIi: ' I iI 1i ! f - I 1 , —I-- lI 1 - - -- - 1 - . — _- --- - ---.I ; i-- -- i I . F- I -- - - I a . 6 —_�_ 1 .� J1i - - ; - Li.:i . • III I 11 . i ii , I {}1- H"ttt ' i .� � ' I ` I t I- ' ' ( i I I I :i 1 ; -I •I, I L....1 I ill Hi1Thrf... .....fi1l 0.01 0.05 0.1 0.5 I 5 10 50 100 Net construction cost, in millions of dollars FIG. 2 - CURVE B, MEDIAN COMPENSATION FOR BASIC SERVICES, EXPRESSED AS A PERCENTAGE OF CONSTRUCTION COST FOR PROJECTS OF AVERAGE COMPLEXITY. From 1972 ASCE Manual No. 45 - 15 - ATTACHMENT NO. 4 COST MATRIX OF PROPOSALS SUBMITTED FEE HOURLY 3-MAN FIRM %CONSTRUCTION ENGR. TECH. SURVEY CLERICAL Strgar-Roscoe-Fausch 4-7% $55-80 $35-62 -- $25-44 Bolton & Menk $40-70 $40-60 $20-35 HNTB 5.7-10* $65-72 $40-47 $110 $35 TKDA $57-80 $38-69 Barton-Aschman 10 $74 $32 Sub $30 RCM 5.7-10* $65-72 $52-57 $98 $37 SEH $60-80 $38-51 $20-35 Bonestroo 4 . 3-9 . 25 $58-77 $27-42 $21-28 Westwood 5. 5-10 $66-84 $46-53 $26 William Engelhardt 6 $40-60 $26-40 $90 $25 Schoell & Madson 5.7-10* $42-68 $24-44 $120 $23-30 BRW 5. 9-10 $50-75 $25-60 $95 -- Donohue $66-84 $46-53 $26 * A.S.C.E. Curve TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Purchase of Truck DATE: December 30, 1991 Introduction The 1992 budget includes funding for the purchase of a small truck in the Engineering Department. Background The 1992 budget (Engineering Dept. ) includes $10,000 for the purchase of a compact pick up truck. The Hennepin County Purchasing Cooperative contract for this item has been awarded to Grossman Chevrolet for a Ford Ranger as follows; Base specifications $7,749.00 Short box (130.00) Air conditioning 620.00 Shop manual 100.00 Vendor total $8,339.00 I had previously recommended that Council purchase a truck and assign it to a department that will accumulate miles at a relatively higher rate while the truck is under warranty. Specifically, assign the new truck to the Building Inspector and turn down his current truck (1989 Chev S-10) to the Engineering Department. A savings for the City could be realized in the event that there is a warranty claim by maximizing the usage of the truck in the warranty period. Council discussed the idea during the review of the Five Year Equipment List last August but did not endorse it at that time and directed that the 1992 truck go to Engineering. Subsequently, the idea was also recommended to Council by the Management Analyst hired by Council in 1991. The Committee of The Whole acted to send his recommendation to the Council and there has been no further action on the rotation idea. Alternatives 1. Do not buy a truck. 2. Rebid on our own. 3. Buy as per above. Recommendation Alternative number 3 based on Council's prior action. Action Move to authorize the purchase of a 1992 Ford Ranger from Grossman Chevrolet in the amount of $8,339.00 under the Hennepin County Contract for the Engineering Department. SG:: PONSEN I Without detailed checking, Finance staff is not aware of any bills in the attached bill lists that would cause the respective divis on to exceed the division total budgets adopted by Council. The latest printout for budget status is November 3 0, 11 9 1. It appears at this point that some divisions may go over their bucl9et for the year, notably the Recreation and the Fire divisions. There are three out of 26 payrolls yet to go and 2 out of 12 months non- payroll activity to go. 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C o 0 0 0 0 0 o a p 0 a o 0 0 0 0 0 0 ci • ro a n an I- CO a 4- -4 a • o c+ &- 0 0 0 0 0 0 0 0 w 4-� 00 0 0 0 0 0 0 0 4-o C....) 0 4-\D 0 a Z" n 0000 0 - 0 0 0 0 0 0 0 C) O lD H Z t+• p 'S U) 1+3 1-13 H '") x ID '1 'TJ R° Re c+ Re 0 m a Cl) C)) (On 1)) 'CD O m - r 0 00 00 Z I--' H I--' m r CA 0) Cl) CD a C) Cm) H w w w w w w (._.k) •0 -4 -4 -4 -4ti b C co b co � M = J 0 " w 0 o < z z (0 3 C < Cr) °< C) z y 1-1cam+ (o 0 a o w � H K 0) '1 F•'• CD C 0 • Z Cl- a CAI CD 0 � C I Cl) U) Cl) C] < c+ (D O r• 'S z c+ < c1 << 'Y O F-' C7 7c" CO s.W 3 c+ 0 ) H 0 w I--' N CO U./ vi `n 4- 0 0 l 00 0 0 0 0 0 0 0 0 COi SEI iso TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Full Time Status For Accounting Clerk DATE: January 2, 1992 Introduction Council is requested to authorize the Accounting Clerk position to go full time. Background The 1992 budget is based on the Accounting Clerk position being full time, as was the 1991 budget for this position. The current employee is working 7/8ths time. Council authorization for Eileen Klimek, Accounting Clerk to be placed on full time status is requested. For background information, Finance staffing was three full time and one work study about ten years ago. Current staffing is one full time, one 2/3rds time and one 7/8ths time with increased work load including storm drainage billing. Alternatives 1. Status Quo. 2. Authorize full time status for the Accounting Clerk. Recommendation Alternative number 2. Action Requested Move to authorize that Eileen Klimek, Accounting Clerk be placed on full time status effective January 13, 1992. MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S . Cox, City Clerk 0- RE: 1992 Liaison Appointments DATE: January 2 , 1992 INTRODUCTION: It has been the custom that the liaison appointments are made at the first Council meeting of the year. The attached lists the Council liaison appointments made in 1991 as well as the delegate and alternate to the Association of Metropolitan Municipalities. In addition a Councilmember should be appointed to serve as an ex- officio member on the Shakopee Valley Convention/Visitors Bureau. The Bureau meets on the 3rd Tuesday of the month from 8: 30 to 9 : 30 or 10: 00 a.m. Resolution No. 2667 adopted on December 16, 1986 provides that an employee may request a hearing before an appeal committee. The committee shall be comprised of two Council members and the City Attorney. The Councilmembers names shall be drawn by lot on a case by case basis. There is no request for the establishment of this committee at this time. ACTION REOUESTED: 1) Election of Acting Mayor for 1992 2) Make Liaison appointments to: Park & Recreation Advisory Board Shakopee Public Utilities Commission Shakopee Valley Convention/Visitors Bureau Murphy' s Landing Scott County Board School Board AMM Delegate AMM Alternate 1991 COUNCIL LIAISON APPOINTMENTS VICE MAYOR BOB SWEENEY PARK & RECREATION ADVISORY BOARD STEVE CLAY SHAKOPEE PUBLIC UTILITIES JERRY WAMPACH SHAKOPEE VALLEY CONVENTION/ JOE ZAK VISITORS BUREAU MURPHY 'S LANDING BOB SWEENEY SCOTT COUNTY BOARD BOB SWEENEY SCHOOL BOARD STEVE CLAY SCHOOL BOARD ALTERNATE GLORIA VIERLING AMM - DELEGATE GARY LAURENT AMM - ALTERNATE GLORIA VIERLING SUBURBAN RATE AUTHORITY DIRECTOR GLORIA VIERLING SUBURBAN RATE AUTHORITY ALTERNATE DENNIS KRAFT APPOINTMENTS MADE 1-8-91 liv l5 0 1992 COUNCIL LIAISON APPOINTMENTS VICE MAYOR GLORIA VIERLING SHAKOPEE PUBLIC UTILITIES BOB SWEENEY SHAKOPEE VALLEY CONVENTION/ JOAN LYNCH VISITORS BUREAU MURPHY' S LANDING JOAN LYNCH SCOTT COUNTY BOARD BOB SWEENEY SCHOOL BOARD MIKE BEARD AMM - DELEGATE GLORIA VIERLING AMM - ALTERNATE GARY LAURENT SUBURBAN RATE AUTHORITY DIRECTOR GLORIA VIERLING SUBURBAN RATE AUTHORITY ALTERNATIVE DENNIS KRAFT SERVICE CLUBS MIKE BEARD R. Krl MEMO TO: Dennis mi istrator, FROM: Judith S. Cox, City Clerk RE: Nominations to Boards and C missions DATE: December 31, 1991 INTRODUCTION: Pursuant to the City' s guidelines, Council shall make nominations to Boards and Commissions at their first meeting in January and make appointments at their second meeting. BACKGROUND: Some terms on the City boards and commissions are expiring on January 31, 1991. Advertisements appeared in the Shakopee Valley News on November 28th and December 12th, inviting interested residents to consider serving on a board or commission and to submit an application. Letters were also sent to the Lions Club, Rotary, Jaycees, Chamber of Commerce, League of Women Voters and to a representative of the Boy Scouts and Girl Scouts, advising them of openings. Letters were also sent to all members on boards and commissions whose terms are expiring asking them to submit an application if interested in reappointment. Pursuant to the Cities guidelines for appointments to boards and commissions, an interviewing committee, appointed by the mayor, will be interviewing candidates on January 13th and January 15th. Copies of applications received thus far are attached. The Council has set January 7th as the deadline for applications. Any additional applications received between now and January 7th will be placed on the Council table Tuesday evening. It has been Council procedure to nominate all individuals who have submitted an application for a board or commission. We have not received sufficient applications to fill all expiring positions on the boards and commissions. If we do not receive additional applications by the January 7th Council meeting, it will be necessary to advertise again. PLANNING COMMISSION/BOARD OF ADJUSTMENTS & APPEALS - Three vacancies (one of which is the unexpired term of Joan Lynch) Nancy Christensen* COMMUNITY DEVELOPMENT COMMISSION - Three vacancies (one of which is the unexpired term of Michael Beard) Melanie Kahleck ENERGY & TRANSPORTATION COMMITTEE - One-Four vacancies Elmer Otto* CABLE COMMUNICATION ADVISORY COMMISSION - Two vacancies Bill Anderson* HOUSING ADVISORY & APPEALS BOARD - Two vacancies Randy Laurent* BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS - Two vacancies Randy Laurent* SHAKOPEE PUBLIC UTILITIES COMMISSION - One Vacancy Jim Cook* POLICE CIVIL SERVICE COMMISSION - One vacancy Marcia Spagnolo* Terrence Born COMMUNITY YOUTH BUILDING COMMITTEE - Three vacancies No applications received to date PARK & RECREATION ADVISORY BOARD - Two vacancies Steve Johnson* Robert Tomczik* BOARD OF REVIEW - (5 were appointed in 1991 of which 3 were Councilmembers) Eldon Reinke* LeRoy Houser COMMUNITY ACCESS CORP. BOARD OF DIRECTORS - Two vacancies Bill Anderson* AD HOC DOWNTOWN COMMITTEE - No Limit on Committee Size No applications were received RECOMMENDED ACTION: 1. Nominate to the PLANNING COMMISSION/BOARD OF ADJUSTMENTS & APPEALS: Nancy Christensen 2 . Nominate to the COMMUNITY DEVELOPMENT COMMISSION: Melanie Kahleck 3 . Nominate to the ENERGY & TRANSPORTATION COMMITTEE: Elmer Otto 4 . Nominate to the CABLE COMMUNICATION ADVISORY COMMISSION: Bill Anderson 5 . Nominate to the HOUSING ADVISORY & APPEALS BOARD: Randy Laurent 6. Nominate to the BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS: Randy Laurent 7 . Nominate to the SHAKOPEE PUBLIC UTILITIES COMMISSION: Jim Cook 8 . Nominate to the POLICE CIVIL SERVICE COMMISSION: Marcia Spagnolo Terrence Born 9 . Nominate to the COMMUNITY YOUTH BUILDING COMMITTEE: No applications received to date 10. Nominate to the PARK & RECREATION ADVISORY BOARD: Steve Johnson Robert Tomczik 11. Nominate to the BOARD OF REVIEW: Eldon Reinke LeRoy Houser 12 . Nominate to the COMMUNITY ACCESS CORP. BOARD OF DIRECTORS: Bill Anderson B&CNOMIN JSC/tiv APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. • Name: /2,,-. )/V A-17;//1/ Address: r . h1.4~K / l Pho e. (H) </(e/(-( �Y / (B) Board or Commission you wish to continue serving on , B rze) Other Board or Commission you wish to be considered for %; /.)//7 ,Z/1/ Signature ✓ Date-� City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 53379 445-3650 S'Vai 27 'n DATE RECEIVED: APPLICATION FOR REAPPOINTMENT TO A CITY OF SH KOPEE ADVISORY BOARD AND/OR COMMISSION If ycu have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: \I A M�� � Go< n Address: f4 ., v Phone: (H) .r — S�a S`7 (B) 44 ' _ .2(/ 2 Board or Commission you wishBto continue serving on l�JKoP66 Pu 6i-tc, �.cTk rr GM 1 IS/00 Other Board or Commission you wish to be considered for 6z S gnature ///;0/ r/ Date " - City Clerk City of Shakopee 129 East 1st Avenua Shakopee, Mn. 55379 445-3650 DATE RECEIVED: Nov 2 11991 �r .1 'frh Sc • APPLICATION FOR REAPPOINT ENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: F1 /'1FPL ✓. 1) 710 Address: /0 5 711 EA5 1 l/JE L.v C//266. 510OPEE, MN S S 3 7 9 Phone: (H) C/LI `496 • 2 `tf3 (B) P2 q`t `1 - 7't. Board or Commission you wish to continue serving on CA/rRGY 94 TRAYS ORTAT/ON Co i,'lITTEO_ Other Board or Commission you wish to be considered for CO/4/ u,V<?Y DEVEcoPMENT' S i(gnature 12. - IL ' 91 Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 DATE RECEIVED: (:)-- ( 7`)- 1 (� 5 5' APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application fora for reappoint- ment. Name: L-Jat_c_ oC^/'So/) Address: /666 41 344-..EKJ S Phone: (H) '7"71S--- 7 (B) 73 -- S Board or Commission you wish to continue serving on c4l'->z:-G Can„ w, . AbV7S27 cr / ,z, Other Board or Commission you wish to be considered for 6(44/2"-Lig?-01,14. 1,'L Signature /9 9/ Date RETT-?N a??__ TT.,,. TO : City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 A' DATE RECEIVED: k�\`� APPLICATION FOR REAPPOINT.Y+.ENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMISSION If you have previously completed an application for a board or =mission (this process has been in effect for three years) , please complete this abbreviated application fora for reappoint- ment. Name: �n fi ,/ Lac, Address: v l Y( ?) ��?n , Lc n SSS, I / /'t„ S 537`1 Phone: (H) qVc-- (B) U Y)^-(7Y Board or Commission you wish to continue serving onQ g , IJ qt,,, 15 - r /4ui; /i)!/��G 1,t ,l /'rp,: r)CC.vJ\- Other Board or Commission you wish to be considered for Signature I Date RET?N A=77—...:277=_ .fJ City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 35379 445-3650 oa DATE RECEIVED: -9 I • o, C T APPLICATION FOR REAPPOINT_ NT TO A CITY OF SHAKOP_E ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: / /6-71 /. Address: /V- 3 - �/����,a-L 57'L Phone: (H) Z-//‘//c - -7i41( (B) /0 3- ' 6 Boar or Commission you wish to continue serving on Other Board or Commission you wish to be considered for • /7,461 Signature 0 ///f47 Date City Clerk City of Shakopee 129 East 1st Avenue - Shakopee, Mn. 55379 445-3650 - 21991 DATE RECEIVED: APPLICATION FOR REAPPOINT_Y/NT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COICIISSIOON If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: AA are _ paqôio Address: ?41 Main (N-1- Phone: (H) 4145_ 4411 (B) Board or Commis ' on you wish to continue serving on vcc Gwyn, 5slOn Other Board or Commission you wish to be considered for iv a Signatu e Date R7:77= A?=7.7 ,7 7 TO City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 L j - 31997 DATE RECEIVED: APPLICATION FOR REAPPOINTMENT • TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMIISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. eappoint- ment. Name: -j (S: / Address: 02 ( 3Y. �J le( d e— C/� � / q2 Phone: (H) � YDS S.3 c�7 (v (B) � t(� � 7 ` • Board or Comm' ssion you wish to continue serving on Other Board or Commission you wish to be considered for 11 ), Ai/la /( e Date P=7 PN ? : 77:N Tr : f • City Clerk City of Shakopee l`Q 129 East 1st Avenue ✓ . Shakopee, Mn. 55379 • 445-3650 DATE RECEIVED: • L . . • r%nr 7 ..17 IT ,7t,_7 L +`u i / f4 )/ . CIT', )j -1-111. .)7').-(1---e-Air 6-Z^b)( )PK&;IA.,1),--1-,..(' i) pc.; c_,t. . - -,-. ' - 7 0 ,,j , ((.--i.A, yui.7---)=1,Lc.tv_c,\_,... ,;),-)/t_.‘ ..1. , h .. , /e , . , (,UC)-C,.. ��.��Gt S c -`AZA-E �vL,,__ _'`_` �i- G! J ( rJ- /---4_,e LG ) '�-C. ': i 1. .1. 4. /--- ,e C-e)-"L;_)-i4-L. 6th-c-e LL---i Ci'�W-e o`, .7�t--C .;-- ) c.` ..`_-4 7___ffy- q t., _,,ry (Li.,,,,-L., . .L1 C.crrh.,(:. S%(-t ' LL,A.„. 6 ((_ cc_ )-2,6)-._ - u-L' L/L1-y c K ( l-7 L( :') �..L,j` (‘__ tic: 4_-C '.,.(m.L. ��( yt� t-«---t,i( 1-0 6 ) J� �. 0---;--K L -i L../ ' -t -J.,l ,_;.,( 1. tlIC.,( 6:1,-yLL J 1.427).- -..k cx.. C {.;. r. _..._../ ,�.(:, %: r.. C - ) -'A i.x..z _ Gam. (in r(-e`-C Gc- 1._.-f ( A W)1kJ.d GLS J-c L__-u• T'`�/Z Gam. (_e. c JJ . c.i LL(14_, C-L... dry tti-1)- teL -('. 2 i, r-----)4_11, r. '(6 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7: 45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 :30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: L.elsvaa_ Address: ZoZ/ / 1ta25ck4111 Phone: (H) 9' 9797 (B) h/`jS 7555 How long have you been a resident of Shakopee? 2 O rS - -f- Occupation: Ira-14J---Does your work require you to travel? (check one) A great deal Periodically Very little ,Not at all Do you have any special interests or training which you feel a particular bo d or commission could use? (Us; separate sheet necessary) Qw( f s 71-4_ �/I41o,-* 43,-`/ .moQsz� Board or Commission in which you are interested?/ S k,a IR,o o�-.G.rQ fl f 12s-0 raw (a-ci- .S( L 7a"e- ils�o c y4 .``L1� Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: (-- )7G.2 R.„A.) L rz, Ey u_,11-z,,,-..4., ,<„,„9. ©LA.,a/, a! wo2/C b _4-(it t, is•-,,. R ttA tie c Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, w ich could be constructed as a conflict of interest? Yes No v7 . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone)) : - 1. D'1011.12.1,s A)..,c5L0".. 0,..-1 / i).a. �u,�y C oil£is/6)29-1- WI'71,44--,z1'kr./ Z f6 45 r;)7, 2 . 1�� -E,s 461 (.-,.2✓k�- 0\ yS/6, 7 � y I hereby certify that thl facts within the foregoing application areet e and correct to the best of my knowledge. Signature RETURN APPLICATION AND PLEDGE TO: 12- (3 191 Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities 1st Monday at 4 : 30 p.m. Commission Park & Recreation Advisory Board 4th Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Community Youth Building 2nd Saturday of the month Committee at 9: 00 a.m. Board of Review 7: 00 p.m. 2 to 3 Tuesdays �� /5* in May Name: /G'��l�6�Ce f�� Address: / � Sktiziit1 /4-)/ Phone: (H) � - 2--43 G (B) 5174(/" �GG�// How long have you been a resident of Shakopee? �T -2( %'s Occupation: 61.vc,kei.,1„,e4-4—eJDoes our work re ire ou ttravel? (check one) A great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular •.ard or commission could se? (Use separate s eet,if necessary) I / ', `t—, - ,SRC./,Gtc C. I'LQ = J / yr fr =o- -d ••r leommissi6n in which you a interested? c..-4-4._ ,-e ( - - Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: 4-0T--ele,6'T I ' *--4a ' Ai f At:LIC,I '..,_.,/ ' X.-t,J#cdz -.-0 . /1 0-14-4/11?--Aer cryi Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, wich could be constructed as a conflict of interest? Yes No • If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. ie-P-er- 1. ./.t.e_u_d_ io/T g-/twvg.,_Lrzt_ti 2 . 0.. ! `1�� 22-3 / � ( -- zo2 3 . 9 `�ii�= say 957 5� l at.-0-C-- I hereby certify that the facts Within the foregoing application are tr e and correct to the best of my knowledge. c 6elA-— , __________ Signature RETURN APPLICATION AND /,.� /q / PLEDGE TO: . / Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 a0114 ' _. 445-3650 •DATE RECEIVED: V:-'''' •^.` 00eGl -1 Fri • 6 v`.� Nancy E. Christensen 832 East 8th Avenue Shakopee, Minnesota 55379 Shakopee Resident 1973 - Present 445-4965 - Home 296-6529 - Work Shakopee Community Involvement Includes: Public Relations Consultant Planned, developed and edited newsletters for Scott County (circulation - 13,000) and school district (circulation - 4,300) . Developed comprehensive public relations proposals and marketing strategies and conducted communications workshops. Clients: Shakopee Public Schools, Shakopee Police Department, Shakopee Medical Center. Community Activist Launched successful community drive, resulting in more equitable rules for player participation in Community Services Athletic Program. __ Board Member, Shakopee Community Services, 1978-1986; President, 1983-1986. Co-founded volunteer auxiliary of the Minnesota Valley Restoration Project, President 1980-1983. Former Board Member, Minnesota Valley Restoration Project. Co-Chair Shakopee School Referendum, 1985. Former Member - Downtown Ad Hoc Redevelopment Committee. Former Member - St. Mary' s Parish Advisory Council . Shakopee Planning Commission - 1990 to present. Outside Community Experience: Minneapolis Chamber of Commerce Manager, State Legislative and Congressional Affairs, 1981-1986. Minnesota Chamber of Commerce and Industry Director of Labor-Management Relations (Lobbyist) 1986-1991 . Minnesota Department of Labor and Industry Assistant Commissioner of Workplace Services - (Present Position) . APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 :30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed VyName: C , (l1r eme Address: 'i?3)) �ad g Phone: (H) tft( Lfl‘S- (B) ;g4 4C-21 How long have you been a resident of Shakopee? f ' T� `/ i�1 // Occupation: • ASSrS14ec �nrnx+;SS Dilei, t Pc o /f [1�id,' el� Thc(as7ry Does your work require you to travel? (check one) A great deal Periodically X Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) rri1,1/ c144-#Q 47'4A4,04% Board or Commission in which you are interested? Ro..41/y1.-AA, Please state briefly why you are interested in serving on this Board/Commission for which you are submitting. an application: r ?2,2-fielfp.,}yloyi i , f.Pi-,J , ' ir=1,14;_ 4-t4444)-t-tr"-- ei? )-4,z-- . ..9-1- A. ,-.7.11,4.24„/:, . \ i , 64'''''' .,4 A,' 411 .'..M.i..4A _.:V1±.7iri.44 .7. J-.>11..d7t4A.-1 ,i'f444-14.014•A. (.1r1.0_ 1 AO -014-,kik M` A 1 /�_- , 1 1 onfl ' ctV of interes is defineg as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organizewhich could be constructed as a conflict of interest? Yes No A . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. T y $pA,pi(0 , r4.d, A � , Yill a i A `f f - AL1 i _ naEri ��� �� E_S.114 r 3 . Plc. fi T‘t 12A. ("3V -1 . (L7.9 w 4 —3 r I hereby certify that the facts within the foregoing application are trl e and correct to the best of my knowledge. I, 4(..,‘At„,tio_,t_- S4gna Lure RETURN APPLICATION AND PLEDGE TO: 11) _2\Y i 1 ) Dat61 / ' City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 #5. ra.1..-.-+. iL'T ..1 � DATE RECEIVED: NOV 2 b 1991 CI CF �r.{-!.Ah:OPEE. MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointments to Boards and Commissions DATE: January 7 , 1992 1) Tami has advised me that Leroy Houser called and informed her that he wished to withdraw his application for appointment to the Board of Review. His name will be deleted from the recommended action (consent business) under council item 15j . 2) Joseph Kelly has submitted an application for appointment to the Planning Commission. His name will be added to the recommended action (consent • - business ) under council item 15j . 3 ) I received a call from Joe Zak and he would like to submit an application for appointment to the Planning Commission. His name will be added to the recommended action (consent business ) under council item 15j also. 4 ) Elmer Otto who would like to continue serving on the Energy and Transportation Committee, would also like to be considered for the Community Development Commission. His name will be added to the recommended action (consent business ) udner council item 15j . • APPLICATION FOR REAPPOINTMENT TO A CITY OF Sr ROPEI ADVISORY BOARD AND/OR COMMISSION I_ ycu have previously ccwc_ ?etacap„� a..^ p ' : c^,cat_ .. for a board or COWmissicn (this process has been. in T ���- for three please co-.., eta thish��`. a y�� �..-aa years) , a dated application form for reappoint- Address: `��P_, P hcne: (::) 49& -/r/-2 (B) Board or Commission you wish to continue serving on . y ,7 71 <*e. f Y? -- - _ . _ . .._ .. _ Other Board or Commission you wish to be considered for • ir °Z, ignatur /- - Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 5E279 445.-2630 DATE RECEIVED: i/7 901. • CONSENT J K MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Official Newspaper DATE: December 30, 1991 INTRODUCTION: One of the actions which needs to be taken at the first Council meeting of the year is the designation of the official newspaper for the City of Shakopee. RECOMMENDED ACTION: Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 1992 . JSC/tiv E \ I MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Approval of Official Bonds DATE: December 30, 1991 INTRODUCTION: State Statutes require that the Treasurer and Clerk both furnish bonds and that the Council approve them. The bonds furnished by the Clerk and the Treasurer shall be corporate surety bonds and shall be conditioned fore the faithful exercise of duties and the proper application of, and payment upon demand of, all monies officially received. The amount of the bond shall be determined by the City Council. Both the City Treasurer and the City Clerk have filed $50, 000 surety bonds. The bonds are the same as those approved last year and have been reviewed and approved by the City Attorney. RECOMMENDED ACTION: Move to approve bonds submitted by the City Clerk and the City treasurer and direct that they be placed on file with the City Clerk. JSC/tiv IS- ,44 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director O SUBJECT: 1992 Capital Improvement Projects DATE: January 2 , 1992 INTRODUCTION: Staff is seeking City Council direction on 1992 projects and is requesting authorization to begin feasibility reports on several projects. BACKGROUND: City Council adopted the 1992 budget on November 6, 1991. Attachment 1 is a copy of the Capital Improvements Budget that was adopted. Typically there are more projects listed on the Capital Improvements Budget than are able to be completed in one year due to staff limitations and financial limits. Staff would like City Council to prioritize the 1992 projects and to initiate feasibility reports on several of them. If the feasibility reports are not initiated in the near future, construction will be extremely difficult to complete in the 1992 construction season. Staff has prioritized the projects and a discussion of each one is as follows: 1. Vierling Drive between C.R. 17 and C.R. 79 This project is a new street extension of Vierling Drive between C.R. 17 and C.R. 79. Vierling Drive is on the Municipal State Aid System and the City of Shakopee has a substantial fund balance in the state aid account. If a State Aid Project is not constructed in 1992 the City of Shakopee may face penalties by loss of state aid funds. A feasibility report has already been ordered by the City Council on this project and a feasibility report should be submitted to Council in the near future. 2 . Muhlenhardt Road Again a feasibility report has already been ordered on this project and the feasibility report will be submitted to the City Council in the near future. 3. Apgar Street, 1st Avenue to 6th Avenue This street has been at or near the top of the Capital Improvement Projects list for the last four years. It is an extremely deficient street in terms of pavement condition and has no curb and gutter or storm sewer. This street is a constant source of complaints by citizens and needs complete reconstruction. Staff is requesting that a feasibility report be initiated on this project by adopting the attached Resolution No. 3517 . 4. Downtown Alleys Between 1st and 2nd Avenue, Spencer Street to Fuller Street These alleys are extremely deteriorated and pavement is in very poor condition. These alleys get a lot of high traffic use and have some severe drainage problems. One of the proposals that needs to be explored in the feasibility is the concept of undergrounding all the overhead electric lines. Staff has had some preliminary discussions with Shakopee Public Utilities but further discussions need to be held prior to considering reconstruction of these alleys. Currently the City of Shakopee does not have a policy on assessments for alley reconstruction but this issue can be explored further by the feasibility report. Staff is requesting that a feasibility report be initiated for this project by adopting Resolution No. 3518. 5. 1992 Sidewalk Replacement Program $25, 000. 00 has been budgeted annually to remove and replace all defective sidewalk in Shakopee. A feasibility report is not necessary for this project and staff will proceed with preparing a list of locations for the 1992 Sidewalk Replacement Program. Prior to receiving authorization to bid this project, staff will take this issue back to City Council and a public hearing is required. 6. Spencer Street, 1st Avenue to 9th Avenue This street will need complete reconstruction and the timing on this should be ahead of the opening of the minibypass, since one of the main exits off of the minibypass will be at Spencer Street. The minibypass appears to be on schedule for a final completion date of December, 1993 so this project could be constructed either in 1992 or 1993 . Staff is proposing to wait on this project until 1993 and is not requesting a feasibility report at this time. 7 . Harrison Street, 3rd Avenue to 6th Avenue This street use to be the old state highway and the concrete pavement is extremely deteriorated. The proper method of rehabilitation has not been determined but it could range anywhere from a mill and overlay to a complete reconstruction. Staff is not requesting a feasibility report at this time. 8. Maras Street Currently this street is still not a City street but rather a private street. The City Attorney and the City Planner have been working to obtain this street as public right-of-way, but to date that has not been accomplished. Staff is proposing to postpone any construction of this street until the right-of-way is obtained. 9. Apgar Street from 10th Avenue to County Road 79 This street is the realignment of Apgar Street through the moratorium area as was discussed in the transportation study for this moratorium area. Construction of this street is contingent on several things, such as the outcome of the moratorium area, development pressures, timing of the County Road 79 upgrade, etc. Staff is proposing to monitor those issues and not initiate a feasibility report on this project at this time. The above summary is the staff proposed ranking of the street projects listed in the 1992 Capital Improvements Budget. Attached are two resolutions ordering feasibility reports on the Apgar Street Project and on the Downtown Alley Project for City Council consideration. Also included in the Capital Improvement Budget is a storm water drainage project, namely the Upper Valley Drainage Project Phases III and IV. This project is already designed and ready to be constructed but the exact timing of the construction is contingent on Mn/DOT timing on several of the bypass stages. No feasibility report is required and staff will be meeting with Mn/DOT shortly to try to expedite the construction of this project. There are also several projects listed in the Capital Improvements Budget regarding park improvement projects. Staff is not requesting any action on these projects at this time and it is assumed that a recommendation on the priority of these projects will be forthcoming from the Park Supervisor and the Park and Recreation Board. ALTERNATIVES: 1. Adopt Resolution No. 3517 and Resolution No. 3518. 2 . Adopt either Resolution No. 3517 or Resolution No. 3518 . 3 . Do not adopt either resolution, but direct staff to initiate feasibility reports on other projects listed in the Capital Improvements Budget. 4 . Do Nothing. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: 1. Offer Resolution No. 3517 , A Resolution Ordering the Preparation of a Report on an Improvement to Apgar Street, Between 6th Avenue and 1st Avenue and move its adoption. 2 . Offer Resolution No. 3518, A Resolution Ordering the Preparation of a Report on an Improvement to the Downtown Alleys Between 1st Avenue and 2nd Avenue, from Spencer Street to Atwood Street and move its adoption. 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CD CD Z CD erIT:CD > N o N a 7 M M M NJ in4 W x 0 0 NJ r �� 07 0 0 r 7 O 0 O 0 0 0 0 in — 0 0 0 O 0 0 0 r- 0 D O 0 0 0 0 0 0 0 0 0 0 0 0 0413 x ~ r 7=0 > to+O v+ r C O -o ON 0 C m -, O to 0 3 > Om r O O O z M -4 OD 0 VI 2 O v • 0 N O 0 K T_. T -p M M N > 2 V 0 v O O N O O O N O m z to L7 O O O O N C 0 0 0 y 0 O 0 0E 70 rn N m 70 m > N > m A A 7S m m z 0 Q M r a Cl)f . 0 H O 0 0 0 N E 10 in p g rn z pp o o It A Cv 0 0 0 -c 0 x > � M Z CD R —I O > x O n 0 m M M N N N N O 0 '~ 00 8 T 0 0 r IC, 7Dd N Z O N N N 0 m O O O • m en I r N t W � H A ✓ ID _ TX, 3 c n (p z to r r -> -. 'D 70 70 L • .. N ID 7c 70 f 0 o C b c) C > 7 m 7§ - 2 I m .. .-i n g r, n n CD 0 O > _ �-• 7o m 7 m CO > r Qj S — r - 7T t7 7r b m 7r 8 m N V v.W N N MVI DV pp rr en /� O O N Vf N 0 0 0 0 0 0 0 0 r D O O O O 0 0 0 O O 0 0 0 0 0 3 M M M y m V1 N N > W V1 W COC OD N 0 O 0 O Z < - O m . 3 > 0 0 0 0 Z r 1 0 0 0 0 r m n v • o V' o o K C T > z 3 N0 NMI N m Z V) n 0 N N O Np 0 C 70 mm fl 70 N 4.4 MM m > W N N y > N m 70 '° "0) 0rn • 0 O O m z v .— mo tr) 0 W W x r > C!) O 0 p 0 0 O 0 0 O Z 0 0 0 O N H R1T T Z A -. C O JO3,2 v 0 .4 0 0 0 40 >o N m 1, > d 0 —I 0 > 3e0 m 0 m M N Ln 0 m O T O 0 RESOLUTION NO. 3517 A Resolution Ordering The Preparation Of A Report On An Improvement To Apgar Street, Between 6th Avenue And 1st Avenue WHEREAS, it is proposed to improve Apgar Street, between 6th Avenue and 1st Avenue by street reconstruction, curb & gutter and utilities and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to David E. Hutton, Public Works Director, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney RESOLUTION NO. 3518 A Resolution Ordering The Preparation Of A Report On An Improvement To The Downtown Alleys Between 1st Avenue And 2nd Avenue, From Spencer Street To Atwood Street WHEREAS, it is proposed to improve the downtown alleys between 1st Avenue and 2nd Avenue, from Spencer Street to Atwood Street by reconstruction and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to David E. Hutton, Public Works Director, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney ONSEI'JT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Release of Easement Across Lot 9 , Hennen' s Addition DATE: January 3 , 1991 INTRODUCTION: The City has received a request to release or define a blanket easement across property located at 950 Apgar Street. BACKGROUND: In 1933 , a blanket easement to construct and maintain an electric transmission line was given to the City of Shakopee. This blanket easement described a large tract of land because it was not know at that time where the transmission line was to be located. The easement included all of Lot 9 , Hennen' s Addition. The City has been requested to either define where an easement needs to be retained or to release the entire easement from said Lot 9 . The Shakopee Public Utilities has inspected the subject property and has determined that no easement within this property need be retained. The alley serves their needs. ALTERNATIVES: 1. Release easement. 2 . Retain easement. STAFF RECOMMENDATION: Staff recommends Alternative #1, Release easement. RECOMMENDED ACTION: Offer Resolution No. 3500, A Resolution Authorizing Delivery of a Deed to Extinguish an Easement, and move its adoption. JSC/tiv RESOLUTION NO. 3500 A RESOLUTION AUTHORIZING DELIVERY OF A DEED TO EXTINGUISH AN EASEMENT WHEREAS, under date of October 11, 1933 , an easement was executed by John Doyle and wife Anne Doyle running in favor of the City of Shakopee for the purpose of constructing and maintaining an electric transmission line over and across Lot 9, Hennen's Addition to Shakopee, Scott County, Minnesota, and other lands, and said easement was filed for record in the Office of Register of Deeds of Scott County, Minnesota on November 3 , 1933 in Book 93 of Deeds Page 616, and WHEREAS, the City no longer requires the above described easement and the same serves no useful purpose and should be released and discharged of record. THEREFORE, BE IT RESOLVED, BY THE Shakopee City Council that the easement above described be and the same hereby is released and discharged. BE IT FURTHER RESOLVED, that a quit claim deed to discharge the same of record be made and signed by the proper City officials and delivered to the present owner of the above described property. Passed in session of the Shakopee City Council held this day of , 1992. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney CONSENT /d- MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director S' SUBJECT: 6th Avenue Street Light, Project No. 1991-9 DATE: December 30, 1991 INTRODUCTION: Staff is requesting authorization to set a public hearing on the proposed assessments for the street light installed on 6th Avenue. BACKGROUND: On September 17 , 1991 the City Council of Shakopee held a public hearing and subsequently ordered the instllation of a street light on 6th Avenue, between Jackson Street and VanBuren Street, by Resolution No. 3469. The street light had been requested by a neighborhood group via a petition to the City Council. At the public hearing, the City Council indicated that any new street lights would be funded by special assessments rather than by General Fund. Staff has estimated the total cost of the street light to be $1, 375. 00, which includes Shakopee Public Utilities costs and any staff time associated with this project. Based on the assessment area, the cost of the street light was estimated at $45.83 per property. At the public hearing there was discussion by the neighborhood group in regards to which side of the street the street light should be located, but staff indicated that it would depned on the availability of Shakopee Public Utilities power which would determine the final location of the street light. Shakopee Public Utilitie has installed the street light and all costs associated with this project have been identified. Prior to levying any assessments on this project, the City Council is required to hold a public hearing on the proposed assessments. Attached is Resolution No. 3513 , which declares the cost to be assessed and orders the preparation of the proposed assessments for the street light. This resolution also sets the date for the public hearing for February 4, 1992 . ALTERNATIVES: 1. Adopt Resolution No. 3513 , which sets the date for the public hearing for February 4 , 1992 . 2 . Adopt Resolution No. 3513 , but set a different date for the public hearing. 3 . Deny Resolution No. 3513 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3513 , A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for the 6th Avenue Street Light Project, Between Jackson Street and VanBuren Street, Project No. 1991-9 and move its adoption. DH/pmp MEM3513 RESOLUTION NO. 3513 A Resolution Declaring The Cost To Be Assessed And Ordering The Preparation Of Proposed Assessments For 6th Avenue Street Light, Located Between Jackson Street and VanBuren Street Project No. 1991-9 WHEREAS, a contract has been let for the improvement of: a street light on 6th Avenue, between Jackson Street and VanEuic7 Street and the contract price for such improvements is $1, 197 . 43 , the construction contingency amounts to $ -0- and the expenses incurred or to be incurred in the making of such improvements amounts to $158 .30 so that the total cost of the improvements will be $1, 355.73 and of this cost the City of Shakopee will pay $ -0- as its share of the cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CI'T'Y OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed :H hereby declared to be $1, 355.73 . 2 . The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regE1r6 to cash valuation, as provided by law, and she shall file a copy u.,c such proposed assessment in her office for public inspection. 3 . That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 4th day of February, 1992 , in the Council Chambers of City Hall at 7: 00 P.M. to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the tot cost of the improvements. She shall also cause mailed notice c>> such hearing to be given the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney ASSESSMENT CALCULATIONS Total Cost of Street Light Shakopee Public Utilities Cost $1, 197 . 43 Legal Advertisement for Public Hearing 38. 56 Staff Time (10%) 119 .74 Total Cost $1,355.73 Total Number of Parcels Assessed = 30 Assessment Rate = Total Cost/Total Numer of Parcels = $1, 355.73/30 = $45. 19 Per Parcel CONSEI\IT /6 1 MEMO TO: Dennis Kraft, City Administrator (-23i4d FROM: Dave Hutton, Public Works Director SUBJECT: Bergquist Road DATE: December 30, 1991 INTRODUCTION: Attached is Resolution No. 3514, receiving a report and calling for a public hearing on street improvements for an unnamed street from Valley Park Drive east to serve the Bergquist property in the Industrial Park. BACKGROUND: On July 16, 1991 the City Council of Shakopee ordered a feasibility report for improvements to an unnamed street from Valley Park Drive east to serve the Bergquist Company (PID 27-910002-0) by Resolution No. 3432 . The feasibility report was initiated by a petition submitted by the Bergquist Corporation for public street improvements to serve their property. The cost of the improvements consist of roadway, water service, and sewer service along their southerly property line. The feasibility report has been completed and the report is attached for City Council review. The Council is required to hold a public hearing on the proposed improvements to determine if the project should be ordered or not. Attached is Resolution No. 3514 which receives the feasibility report and calls for a public hearing on the proposed improvements. The resolution sets the date for the public hearing for February 4 , 1992 at 7: 30 P.M. ALTERNATIVES: 1. Adopt Resolution No. 3514 and hold a public hearing on February 4 , 1992 . 2 . Adopt Resolution No. 3514 but schedule the public hearing for a different date. 3 . Deny Resolution No. 3514 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3514 , A Resolution Receiving a Report and Calling a Hearing on Improvements to an Unnamed Street, from Valley Park Drive East to Serve the Bergquist Property, Project No. 1992-1 and move its adoption. RESOLUTION NO. 3514 A Resolution Receiving A Report And Calling A Hearing On An Improvement To An Unnamed Street, From Valley Park Drive East To The Bergquist Property Project No. 1992-1 WHEREAS, pursuant to Resolution No. 3432 of the City Council adopted July 16, 1991, a report has been prepared by David E. Hutton, Public Works Director, with reference to the improvements of an unnamed street to serve the Bergquist property, and this report was received by the Council on January 7 , 1992 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of the unnamed street by street, sewer and water improvements in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $196, 700. 00. 2 . A public hearing shall be held on such proposed improvements on the 4th day of February, 1992 , at 7 : 30 P.M. , 0 thereafter, in the Council Chambers of City Hall, at 129 East 1st Avenue and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as p.,,,.;. the 1992-1 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney a FEASIBILITY REPORT FOR AN UNNAMED STREET LOCATED ADJACENT TO THE BERGQUIST COMPANY (P.I.D. 27-910002-0) IN SECTION 10, TOWNSHIP 115, RANGE 22 SHAKOPEE, MINNESOTA SCOTT COUNTY I hereby certify that this plan, specification, or report was prepared by me or under my direct Supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. AO Date /�Z /j-7j Registration No. 19133. 1 DECEMBER 1991 REPORT ON FILE WITH THE 1992-1 PUBLIC IMPROVEMENT TRANSCRIPT )6 (L MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S . Cox, City Clerk RE: Appointments to Suburban Rate Authority for 1992 DATE: December 30, 1991 INTRODUCTION: It is necessary to designate the director and alternate director from our community to the Suburban Rate Authority for 1992 . In 1991 Gloria Vierling was designated Director and Dennis R. Kraft was designated Alternate Director. ACTION REQUESTED: 1) Insert into the attached resolution the desired names. 2) Offer Resolution No. 3512 Designating Director and Alternate to the Suburban Rate Authority, and move its adoption. JSC/tiv RESOLUTION NO. 3512 A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota as follows: is hereby designated to serve as a director of the Suburban Rate Authority and is hereby designated to serve as the alternate director of the Suburban Rate Authority for the year 1992 and until their successors are appointed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1992 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney CO1\ SEI'1T TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Assessment Split for 27-904010-0 DATE: December 30, 1991 Introduction Council adopted Resolution No. 3499 on 12/17/91 which split special assessments due to the subdivision of land. Background When the exhibit showing the assessment split for parcel 27-904010-1 being split off of 27-904010-0 was prepared, staff omitted the future balance of $1,434.90 for code 20. The replacement Exhibit "A" corrects this error. Action Requested Offer Resolution No. 3516 A Resolution Amending Resolution No. 3499 Apportioning Assessment and move its adoption. RESOLUTION 3516 A RESOLUTION AMENDING RESOLUTION 3499 APPORTIONING ASSESSMENTS WHEREAS, Resolution number 3499 apportioned assessments among new parcels as a result of the subdivision of land parcel 27-904010-0; and WHEREAS, through administrative oversight, $1,434.90 of the code 20 special assessment representing future installments was omitted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the attached Exhibit "A" replaces the Exhibit "A" attached to Resolution No. 3499. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of January, 1992. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form City Attorney NJ NJ Ca -i H I I H I I C7 tri V0 LO C L0 L0 til O O `,d O 0 Z .A .P tri .P .A O O O 0 > O O > 0 0 I I I I t=i H 0 H O Cl) Z > t'i cn cn 1-4 1U .cam I-' r- w I-J'Li .A N r- w 0 b t'i • \ Z N \ • \ NJ t=i Z1 Cl) •P O cn .A • .0. O rn .P • CAO Cl) 'Cf w R3 00 n hi : .PZCL) .a.� � 4:,- Z1)J •0.\ �I xitTi tt I ti C) 1 0 I tTi () 1 0 H Z H ti H Iv H 11 H Al b H H 1--, I-' CD HZn HH (D HZCl 1H l< CA cn\ UI cntri K tri\ U1 Oltri 11 H > I N) 1-,- NHCD Nor- NHCD Z C NCfl n)**,.. NCAZ N' tt Cl)tt cn Cn cn tri Z H cn v1 CD 'd > U1 t=i x G rn n Pi > Cr) tri N C-I (Dr CO � a O O �' (Dr-m a 0 0 'd ()) ZZ wm (n (n aZ wmm (n r1 7C rt (D ct X CD 7c (1- (D 7C rt x (D H O CD d 0 0 'T3 O (D b 0 0 'L7 H ' 11 I-1 't3 •a. C .`T 't3 1 i Z1 1-1 bA. < r7 0 th ti (D - r- O (D rt r- (D - r- O (D rl• N- (Dal4� cD � s� � CQCD � R' z H o � crt C` ort C-o ca ti H '=i I-'• (D w hi '1i r• (D w n H I O (D N F-' �I '.3 rt Ul ((DD N I•-'H CD tri '�' co cD co (D r w m ( Cil z CII m 0 • -C!} -U> H o N N LO O J N NJ -.1 C7 N txJ VD -.I Ol I O U1 NJ N H .P W ON W 0 • H .0. N P .A O . I 0 -UT -U1 4/1 H LO 0) rn O F-+ N N LO l0 CZ) Ul J H �1 I CL] U1 VD .P CO H • ',]' N 0A N N .A 0 00 N CO --I v 10 O t0 O\ J CJ W co J tri • I UI VD H .A 01 H .P CONS NT EXPLANATION TO ]6-2() ORIGINATING DEPARTMENT: Law Department PURPOSE: To clarify that the early retirement moneys may be placed in the deferred compensation program. REMARKS: When two employees accepted the early retirement offer made by the City, they asked whether their moneys could be placed in their deferred compensation programs. After substantial checking, it was determined that some of it could, if we extended their termination dates into 1992 , certain procedures were followed, and the City specified that the payment was compensation for services performed for the City, which is currently includible in their 1992 gross income. This resolution does this. ACTION REQUESTED: Offer Resolution No. , a resolution specifying that certain compensation is for services performed for the City, and move its adoption. Submitted by: City Attorney [3DEFCOMP] RESOLUTION NO. 3520 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, SPECIFYING THAT CERTAIN COMPENSATION IS FOR SERVICES PERFORMED FOR THE CITY. WHEREAS, two employees have accepted the early retirement offer made by the City and received certain moneys; and WHEREAS, the City has been advised by PEBSCO, which administers the City deferred compensation plan, that these moneys may be placed in the deferred compensation program if they are for services performed for the City; and WHEREAS , the City now wishes to make that declaration. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the moneys paid to the employees accepting the early retirement program were payment for services performed for the City, which are currently includible in their 1992 gross income. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: '� —� _ � City Attorney [3DEFCOMP] 1 RESOLUTION NO. 3522 A RESOLUTION OF APPRECIATION TO JOHN DUBOIS WHEREAS, John DuBois has served the City of Shakopee from July 1, 1963 until his retirement from the City on January 2 , 1992 ; and WHEREAS, John served as a patrolman, street sergeant, detective sergeant, deputy chief, and chief during his 18 and one- half years of employment with the City; and WHEREAS, John served as Acting Police Chief and Police Chief from June 1, 1978 to June 4, 1979 while the City searched for a Chief to replace retired Chief Pat Theilen; and WHEREAS, John served as Acting Police Chief from July 21, 1989 to February 25, 1990 while the City searched for a Chief after the resignation of Chief Tom Brownell; and WHEREAS, John's service to the City of Shakopee has been outstanding; and WHEREAS, John has put in long hours during his employment to insure that the job was done and done well; and WHEREAS, John's leadership ability and positive law enforcement attitude has served to encourage numerous employees whom have had the opportunity to work under John's guidance; and WHEREAS, John's positive working relationship in dealing with the department in routine situations and during times of stress have served to improve the quality of life in Shakopee; and WHEREAS, John has represented well the City of Shakopee and the Police Department in his dealings with the public and at all times performed his duties in a conscientious and caring manner. NOW, THEREFORE, BE IT RESOLVED that the Shakopee City Council hereby expresses their appreciation to John DuBois on behalf of the City of Shakopee for his outstanding service to his community during his 18 1/2 years as a member of the Shakopee Police Department. Adopted in regular session of the City Council of the City of Shakopee, held this 7th day of January, 1992 . ATTEST: Mayor City Clerk Approved as to form. RESOLUTION NO. 3521 A RESOLUTION OF APPRECIATION TO LEROY F. HOUSER WHEREAS, Leroy F. Houser served the City of Shakopee as Building Inspector/City Assessor from January 1973 to June 15 , 1979 ; and WHEREAS, Leroy left city employment for a short time and returned to serve as the Building Official from November 1979 until his retirement on January 2 , 1992 ; and WHEREAS, Leroy served as the City Assessor from November 1979 and served to facilitate the development of an agreement with Scott County to do the assessing for the city beginning in 1982 ; and WHEREAS, Leroy was responsible for the adoption of ordinances promoting and preserving the safety and welfare of the citizens of the City of Shakopee; and WHEREAS, Leroy educated himself and became knowledgeable in the inspections of amusement park operations and prepared an ordinance governing same which was adopted by the City of Shakopee and used as a model by other communities across the country; and WHEREAS, Leroy served to facilitate the development of numerous municipal and community projects including the Shakopee Water Slide and the Community Youth Building which will have a long lasting impact on Shakopee; and WHEREAS, Leroy represented well the City of Shakopee in his dealings with the general public and at all times performed his duties in a superior and conscientious manner. NOW, THEREFORE, BE IT RESOLVED THAT THE SHAKOPEE CITY COUNCIL, on behalf of the citizens of Shakopee, recognizes Leroy F. Houser for his many accomplishments and expresses sincere appreciation for his years of dedicated service to the City of Shakopee. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of January, 1992 . Mayor ATTEST: City Clerk Approved as to form. City Attorney