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HomeMy WebLinkAbout09/17/1991 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: September 13 , 1991 1. Attached is correspondence from Richard Gardner, State Department of Revenue, regarding Truth in Taxation Levy Comparisons. 2 . Attached is a Mediation Order from the Metropolitan Council regarding the matter of the Metropolitan Significance Review of the proposed McKenna Sand and Gravel Mine in the City of Shakopee. 3 . Attached is correspondence from Monty Tsumura (FMG) regarding their corporate restructuring. 4 . Attached is correspondence from W. Michael Everist, North Star Risk Services, regarding his recent visit to the City of Shakopee and his review of loss summaries. 5. Attached is a News Release from St. Francis Regional Medical Center regarding their studies for a new Shakopee Medical Campus. 6. The sale of City property to the Van Horns was completed on September 5th. Lots 3 & 4, Block 52 are now back on the tax rolls. 7. Attached are the Revenue and Expenditure Reports as of 8-31- 91. 8. Attached are the unapproved minutes of the August 21, 1991 meeting of the Energy and Transportation Committee. 9. Attached are the unapproved minutes of the August 21, 1991 meeting of the Scott County Economic Development Coalition. 10. Attached is a memorandum from the City Planner regarding an application from Raymond Ames for a proposed mining operation located in the Ag zoning district. 11. Attached is a first draft of the strategic plan for the Shakopee Public Schools. The purpose of this first draft is to share the current thoughts and ideas of the strategic planning Steering Committee with any and all persons who have an interest in the future directions of the Shakopee Public Schools, and to obtain comments/suggestions. Please return a completed white sheet for each area you are interested in to either the School District Office or City Hall. 12 . Attached are the unapproved minutes of the September 5, 1991 meeting of the Planning Commission and Board of Adjustments & Appeals. 13 . Attached is the Building Activity Report for August. 14 . Attached are the July 1, August 5, and September 3, 1991 minutes of the Shakopee Public Utilities Commission. 15. Attached is the Police Newsletter for Council review. 16. Attached is a memorandum from Barry Stock regarding Atwood Street - On Street Parking Signage. 17. Attached are the July 15, 1991 minutes of the Shakopee Youth Building Committee. I �:.._�`.Cir•: STATE OF MINNESOTA DEPARTMENT OF REVENUE Mail Station 3340 St. Paul, Minnesota 55146-3340 (612) 296-3155 FAX (612) 297-2166 September 5, 1991 TO: TAXING DISTRICTS REQUIRED TO HOLD TRUTH IN TAXATION HEARINGS RE: TRUTH IN TAXATION LEVY COMPARISONS On Tuesday, September 3, your taxing district's payable 1992 preliminary levy was to have been certified to the county auditor. Four counties (Dakota, Hennepin, Ramsey and St. Louis), will use these certified levy amounts in determining parcel specific proposed property tax notices. In determining proposed taxes by parcel of property, these county auditors will use the proposed levy that was certified and make tax calculations in the same manner that is done in the preparation of the final tax statement. The process of calculating parcel tax amounts involves the proposed certified levy being reduced by certain aids that a taxing district is eligible to receive. Specifically, the payable 1992 HACA which the Department of Revenue has certified to the county auditors will be deducted. Also, in the case of a city, any equalization aid that it is eligible to receive in 1992 will be deducted. In the seven county metropolitan area, the fiscal disparity distribution tax will also be deducted. This reduced tax levy amount is then used to determine tax rates. As you can see,the tax amounts that will be shown on the parcel specific notices are based on the proposed levy certified on September 3, but are also greatly affected by the 1992 aids and the fiscal disparity distribution tax mentioned above. Therefore, the tax levy amount to be shown in the published notice (posted notice for cities with a population of 1,000 or less) of your taxing district's truth in taxation hearing is not to be the levy that you certified to the county auditor. The levy amount the county auditor uses in determining tax rates is the tax levy to be published or posted. The county auditors will be providing you with these amounts so that the amounts that you publish or post in your notice agree with the amounts used in determining parcel specific tax amounts. Taxing districts located in the 83 counties that will be using the generic proposed property tax notice are also to publish tax levy amounts after reduction for the aids mentioned above. These county auditors will also provide taxing districts with their tax levy amounts. These are the amounts that will be shown on the generic notice mailed by the county treasurer. (continued) AN EQUAL OPPORTUNITY EMPLOYER Letter to: Taxing Districts Required To Hold TNT Hearings September 5, 1991 page 2 It is essential that the amounts shown on the published or posted notice agree with the amounts contained on the generic notice. In summary, the publication or posting and use of tax levy amounts after the aid adjustments is the most meaningful comparison of levies that can be provided to the taxpayers at this time. It is the amount which directly relates to the tax amounts they can expect to pay if the proposed levies are adopted. Your county auditor will provide you with a table titled "Truth in Taxation Tax Levy Determination Table" showing your taxing district's final certified !evy and the 1991 airs redurctions. It will iso provide you with your taxing district's 1992 proposed levy and the actual 1992 aid reductions. The 1991 and 1992 tax levy amounts after aid reductions and the tax levy percent change are the amounts to be shown on your published or posted hearing notice. These are the amounts that will be used in determining parcel specific taxes if your taxing district is located in a parcel specific county. If your taxing district is located in a generic county,these are the amounts that will be shown on the generic notice mailed to the taxpayers. If you have any questions, please feel free to contact me. Very truly yours, itletAgteA--- RICHARD B. GARDNER Research Analyst Supervisor Senior RBG:jdw STATE OF MINNESOTA METROPOLITAN COUNCIL OF THE COUNTY OF RAMSEY TWIN CITIES AREA IN THE, MATTER OF THE MEDIATION ORDER METROPOLITAN SIGNIFICANCE Referral File No. 15492-1 REVIEW OF THE PROPOSED MCKENNA SAND AND GRAVEL MINE IN THE CITY OF SHAKOPEE Effective Sept. 6, 1991, the metropolitan significance review is suspended for 30 days to allow the parties, which now include the cities of Prior Lake and Shakopee, the McKenna Sand and Gravel Company and the Shakopee Mdewakanton Sioux Community, an opportunity to resolve their differences through mediation. On Sept. 5, 1991, the Metropolitan Significance Review Committee admitted the Shakopee Mdewakanton Sioux Community as a party to the review. If successful, as required by Minn. Rules Part 5800.010: Subp. 1 (1991), the parties will outline the resolution of their differences in a written agreement. This agreement must be signed by all parties and must be accepted by the Council. Any party may appeal the Chair's decision to use mediation by submitting a written request to the Council within seven days following the Chair's decision. The Council must review this request and either direct use of the public hearing process or affirm the Chair's decision. Dated this 6th day of September, 1991. ZA1111101(/ Mary . • sr rson, Chair Metropolita s Council G:1wer\me 1352s\msmed TSUMURA INTERNATIONAL :„ Fragrances, Toiletries and Health Care Products tor the Lntrre Family September 3 , 1991 Mayor Gary L. Laurent 129 E. 1st Street Shakopee, MN 55379 Dear Mayor Laurent, Today Tsumura International is informing its employees and the press in Minnesota and New Jersey about a corporate restructuring that will consolidate the FMG Tsumura and DuCair Tsumura Divisions in one location in New Jersey. Although you will no doubt be hearing and reading about these changes, I wanted to write and tell you about them directly because we greatly value the friendship and welcome that you and the City of Shakopee have so consistently extended to us. The major impact in Minnesota of the restructuring -- which was decided upon only after long deliberation and careful consideration of alternatives -- will be the closing down of FMG's administrative offices in Minnetonka by the end of this year. While it will not be possible to employ all FMG administrative personnel in the restructured TII, a number of positions will be transferred to Shakopee or New Jersey, and FMG employees who are interested will be encouraged to apply for other positions in New Jersey. The good news about the Shakopee facility is that its place is secure -- and, indeed, more important than ever -- in the new organization. Not only will Shakopee continue as a major manufacturing and R & D center for the company but Senior Vice President Ron Whipperman, the leader of the Shakopee-based Operations Group, will gain additional responsibility for overseeing all company operations, including assembly and distribution operations in New Jersey. In addition, Shakopee will remain as base for Tsumura Medical administration and operations. We are confident that the restructured Tsumura International will be well positioned for major growth in the future, and together with this will surely come growth at the Shakopee plant. The first step is to make the transition process as smooth as possible not only for the company but also for our valued employees. As we face this challenge and the many others that follow, we will be relying on the support of good friends like you in the local community. With best personal regards, Monty Tsumura Chairman 300 LIGHTING WAY • SECAUCUS, NJ 07096-1578 • (201) 319-3900 �.y 11W s‘ North Star Risk Services, Inc. August 7, 1991 Mr. Dennis Kraft 1 `� per` Administrator l.,c�C � CITY OF SHAKOPEE 129 East First Avenue Shakopee, Minnesota 55379 Dear Mr. Kraft: This letter will review my recent visit to the City of Shakopee. This visit was in conjunction with the city's participation in the League of Minnesota Cities Insurance Trust Property and Casualty Program. At the time of my visit, I was able to review loss summaries that had an ending date of 6/30/91. During my review, I was able to discuss some of the city's cases with yourself, the Finance Director, Greg Voxland, and the city legal counsel, Karen Marty. From my review, I have come up with the following recommendations: 1-8/91 I am aware that the current fire department volunteer application process is presently under revision. I would like to commend the city for this procedure and point out some areas that I feel should be added to the volunteer firefighter interview and acceptance program. It is my understanding that the new process for applicants to the fire department will involve an interview committee. I recommend that along with experienced firefighter personnel that the city attorney also attend. The reason for having the city attorney present is to make sure the interview committee is not asking questions which may be construed as discriminatory with respect to the constitution. Even though these individuals will be volunteering their time for the city, they have the same rights as individuals applying for paying jobs. The city attorney may wish to put together a list of pertinent questions for the interview committee to use as a reference to reduce the possibility of asking discri- minatory questions. 1401 West 76th Street, Suite 550 ■ Minneapolis, Minnesota 55423 ■ (612) 861-8600 ■ TELEX 9102401598 City of Shakopee August 7, 1991 Page Two 2-8/91 It is my understanding that the Shakopee Fire Department is not using any physical examinations with respect to their current volunteer firefighting staff. To make sure individuals are in good physical health and will not pose a problem to either themselves or other firefighters, it is important that at least before they start their term as a volunteer firefighter that they have a physical examination that meets the NFPA 1001 code standards. I am enclosing a copy of that standard for your review. I am enclosing a copy of our current videotape library list for your review. Please distribute it among your department heads so that they can utilize these videos for training and education purposes. Included in these videos are some which involve firefighting liability. These videos may also be of service to you with respect to the aforementioned recom- mendations. These videos may be checked out at no cost. 3-8/91 From my review of the loss summaries I noticed there were two claims in 1990 that had been recorded approximately one and one-half to two years after they occurred. Both were general liability claims. The first was a claim from 6/30/88 by Geraldine Schmitz. In this situation, she claimed she was hit in a parking lot by a car. The second was a claim on 11/29/88 from North American Logs claiming a problem with property inspection. Both claims appear to be closed with no payment. The question in my mind was why was there such a long delay in reporting the claims. You may want to check with your agent-of-record to deter- mine what happened on those claims. By promptly handling claims made to the city, oftentimes they can be adjusted without involving litigation. The long-term benefits and successes that can be enjoyed by a cooperative, self-insurance organization depend upon serious and careful consideration of loss control recommendations. In that context we ask that you keep us informed of the steps you take . to address these loss control recommendations. Therefore, PLEASE RESPOND WITHIN 60 DAYS OF YOUR RECEIPT OF THIS LE 1"1'ER REGARDING THE STATUS OF HOW YOU INTEND TO RESPOND TO THESE LOSS CONTROL RECOMMENDATIONS. For your convenience, enclosed is a self-addressed envelope. Feel free to make your reply on a copy of this letter and return it in this envelope. I have enclosed a claims analysis for the City of Shakopee as of 6/30/91. This analysis shows that the city's losses have been fluctuating between $10,000 and $20,000 for the last four years. In the 1990-91 years, the city has reduced their losses by $10,000 down to $9,229. City of Shakopee August 7, 1991 Page Three Mr. Kraft, I would like to extend my congratulations to you and your staff for reducing your losses to the lowest level in five years. Thank you for your continued efforts in the interest of loss control. We look forward to working with you. Sincerely, i/L..\/Akp. c‘t>s4 -- W. Michael Everist Senior Loss Control Consultant North Star Risk Services, Inc. WME:eab Enclosure cc: Mr. Ken Ruona CAPESIUS AGENCY, INC. First National Bank Building 129 South Holmes Street Shakopee, Minnesota 55379 These recommendations are made for risk improvement purposes only. They were not made for the purpose of complying with the requirements of any law, rule or regulation. We do not infer or imply in the making of these recommendations that there are no other hazards and exposures in existence. The purpose of the recommendations is to assist in improving the risk exposure and to assist you with your loss control program. J J J J J O b ;d 0 - 0 (D * tri y Lo o) o) 03 H < ►1 :31 0 0 00 J (D H' P > ti I J J J 01 tD A+ K Cl)N co Lo Lo 03 CO 03 0 •. H 0 0 w J (D )› 1< CY. Ar Au ... H Cl) * k< (D H H H b U) II H. CD ti r � � H H ro Cl) n'17 H. N I 01 I (0 (D d K H rt ;v (D Q. 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W rt s✓ H 0 o ~ a) t0 o o H H K '•Ci ¢, CD HO H H CD hi ti K P., 41) H N H 0 * 0 • N M t9 N (D H (D • rt K 0o .P .P N R+ C ' I I U)O U1 O • O O O O O • O O O 5 — — a O H N H H f✓ rt N • H H H CO .P N J N \ \ \ 03 H N H N H 0 0 0 0 H J t-3 N w w H N t•i N N w 01 N Cl) l0 O N H 0 H N H H H I ADMINISTRATION 1001-5 NFPA 1001 1-3.6 The Fire Fighter I shall meet all of the objectives for Fire Fighter II before being certified at that level, and before applying for qualification at the next higher level. Standard for Fire Fighter Professional Qualifications 1-3.7 The Fire Fighter 11 shall meet all of the objectives g for Fire Fighter III before being certified at that level, and before applying for qualification at the next higher 1987 Edition level. 1-3.8 Wherever in this standard the terms "rules, NOTICE: An asterisk(') following the ,number or letter designating a paragraph indicates explanatory material on that regulations. procedures, supplies, apparatus and equip- paragraph in Appendix A. ment" are referred to, it is implied that they are those of Information on referenced publications can be found in Ap- the authority having jurisdiction. pendix 8. Chapter 1 Administration 1-4 Definitions. 1-4.1 Approved. Acceptable to the "authority having 1-1 Scope. This standard identifies the professional jurisdiction." levels of competence required of fire department members. It specifically covers the requirements for en- NOTE: The National Fire Protection Association does not approve. inspect or certify any installations. procedures. trance into the fire department, and the first three levels equipment,or materials nor does it approve or evaluate testing of progression thereafter. laboratories. In determining the acceptability of installations or procedures. equipment or materials. the authority having jurisdiction may base acceptance on compliance with NFPA or 1-2 Purpose. The purpose of this standard is to specify, 1p pother appropriate standards. In the absence of such standards, in terms of performance objectives, the minimum re- said authority may require evidence of proper installation, pro. quirements of professional competence required for ser- cedure or use.The authority having jurisdiction may also refer organization concerned to the listings or labeling practices of an vice as a fire fighter. It is not the intent of this standard to g restrict any jurisdiction from exceeding these minimum with product evaluations which is in a position to determine compliance with appropriate standards for the current produc- requirements. This standard shall cover the entrance re- tion of listed items. quirements, and the requirements for the three subse- quent levels of progression, i.e., Fire Fighter 1, Fire Fighter II, and Fire Fighter III. 1-4.2 Authority Having Jurisdiction. The"authority having jurisdiction" is the organization, office or in- 1-3 General. dividual responsible for "approving" equipment, an in- 1-3.1 All of the performance objectives for any level of stallation or a procedure. fire fighter shall meet the following criteria:They shall be performed swiftly,safely, and with competence. Each Ob NOTE: The phrase"authority having jurisdiction" is used in NFPA documents in a broad manner since] ctions and"ap- jective shall be met in its entirety. proval"agencies vary as do their responsibilities. Where public safety is primary, the"authority having jurisdiction" may be a 1-3.2 It is not required for the objectives to be mastered federal,state, local or other regional department or individual such as a fire chief. fire marshal. chief of a fire prevention in the order they appear.The local or state training pro- bureau,labor department.health department.building official. gram shall establish the instructional priority and the electrical inspector.or others having statutory authority.For en- training program content to prepare individuals to meet surance purposes. an insurance inspection department. rating the performance objectives of this standard. bureau,or other insurance company representative may be the "authority having jurisdiction. In many circumstances the property owner or his designated agent assumes the role of the 1-3.3 Performance of objectives for qualification •authority having jurisdiction":at government installations, the covered by this standard shall be evaluated by three ap- commanding officer or departmental official may be the"au- proved individuals from the fire service, one of whom charity having jurisdiction." may be from the state or regional fire service training agency. 1-4.3 Candidate. The person who has made applica- 1-3.4 Performance of objectives for qualification, when tion to become a fire fighter. the word demonstrate is used in this standard, shall re- 1-4.4 Define. To describe the basic qualities and prin- quire that actual performance and operation be accom- plished, unless otherwise indicated within the specific ob- jective. Simulation, explanation, and illustration may be 1-4.5 Demonstrate. To show by actual use. substituted when actual operation is not feasible. 1-3.5 When appointed to the fire department after 1-4.6 Fire Department. The agency that provides both fulfilling the entrance requirements of Chapter 2 of this fire suppression and fire prevention services to a state, standard, the individual may be called a fire fighter.The county, municipality, or organized fire district. fire fighter shall meet all of the objectives for Fire Fighter 1-4 7 Fire Fighter. The member of a fire department i before being certified at that level, and before applying g for qualification at the next higher level. who has fulfilled the entrance requirements of Chapter 2 • 19?,7 ECU.on i 1001-6 FIRE FIGHTER PROFESSIONAL a UALIFICATIO\S of this standard, but has not met the objectives for Fire Chapter 2 Entrance Requirements i Fighter I. 2-1* General. 1-4.8 Fire Fighter I. The fire fighter. at the first level hes 2-1.1*r aate eccandi date shall le t.have a high school diploma of progression in the fire department, who demonstrated the knowledge of, and the ability to per- form the objectives specified in this standard for that 2-1.2* The candidate shall be at least 18 years of age. level, and who works under direct supervision. . The candidate shall meet the medical and 1-4.9 Fire Fighter II. The fire fighter, at the—second physical fitness requirements included in Chapter 2. level of progression in the fire department, who has form rated cti knowledge ifi din this and standardhe ability for chat evaluationThere of the cshall andidate's character beforeion the can- level. the objectives spncific level, and who works under minimum direct supervision. dilate is accepted into the fire department. , cal ts e ent level Fire Fighter III. The re defighter, artment, whohird 2-2 has didates.d1TheRcandidatenshallr ber rejected when henCthe level of progressionhin the p demonstrated the knowledge of, and the ability to per- medical examination reveals any of the following condi- form the objectives specified in this standard, and who tions: Abdominal Organs and Gastrointestinal System. works under minimum supervision. hut under2-2.1 aorders. The causes for rejection for appointment shall be: 1-4.11 Identify. To physically select, indicate, or ex (a) Cholecystectomy, sequelae of. such as postopera- tive plain verbally or inwriting, using standard terms recog- stricture of common bile duct, reforming of stones ill e ni ed by the fire service. hepatic or common bile ducts, or incisional hernia, or 1-4.12 Listed. Equipment or materials included in a postcholecystectomy syndrome when symptoms arc so list published by an organization acceptable to the "au- severe as to interfere with normal performance of duty.(b) Cholecystitis, acute or with thority having jurisdiction" and concerned with product ch(b) hiolec if diagnosis chronic,confirmed orbwithoutusat evaluation, chat maintains periodic inspection of produc- choleathia procedures orn authentic medicalmrecords. tion of listed equipment or materials and whose listing Cirrhosis, with or without history of chronic states either that the equipment or material meets ap- (c) of ns propriate standards or has been tested and found suitable al ch cohoaslijsm. reg rdlesses o the r knobs esophageal o ma ifestations for use in a specified manner. sauabnormal liver function tests. NOTE: The means for identifying listed equipment may vary , in ano. st Fistula,for each organization concerned with product evaluation,some (d)( ) Fi tula,s, chronic hypertrophic, severe. of which do not recognize equipment as listed unless it is also labeled. The"authority having jurisdiction"should utilize the system employed by the listing organization to identify a listed (f) Hemorrhoids: I External hemorrhoids producing marked symp- product. 1-4.13 May. This term is used to state a permissive use toms.2 Internal hemorrhoids, if large or accompanied or an alternative method to a specified requirement. with hemorrhage or protruding intermittently or con- 1-4.14 Objective. A goal that is achieved through the scantly. acitis, within the preceding six months, or per attainment of a skill, knowledge, or both, which can be (g) He p observed or measured. sistence of symptoms after a reasonable period of time with objective evidence of impairment of liver function. 1-4.15 Qualified. Having satisfactorily completed the (h) Hernia: requirements of the objectives. 1. Hernia,other than small asymptomatic umbilical 1-4.16 Safely. To perform the objective without injury or hiatal. co self or to others. 2. History of operation for hernia within the preceding 60 days. 1-4.17 Shall. This term indicates a mandatory require- ment. (i) Intestinal obstruction, or authenticated history of memore than one episode, if either occurred during the recedin 5 years, or if a resulting condition remains 1--4.18 atiSwiftly. The time required to perform the ob• which produces significant symptoms or requires treat Ijective satisfactorily. ment. 1-4.19 Technique. The systematic procedure by which tic(j) )itis.Megacregioln n eofemore than!minimal cd colitis. I. diver- a task is accomplished. itable colon of more than moderate degree. 1-4.20 With Competence. Possessing knowledge.c, skills, (k) Pancreas, acute or chronic disease of. if proven by and judgment needed to perform indicated objective laboratory tests, or authenticated medical records. satisfactorily. (I) Rectum, stricture or prolapse of. ENTRANCE REQUIREMENTS 1001-7 (m) Resection, gastric or bowel; or gastroenterostomy. 3. Polycythemia vera. • However, minimal intestinal resection in infancy, or (e) Splenomegaly, until the cause is remedied. childhood (for example: for intussusception or pyloric (f) Thromboembolic disease, except for acute non- stenosis) is acceptable if the individual has been asymp recurrent conditions. tomatic since the resection and if surgical consultation(to include upper and lower gastrointestinal series) gives 2-2.3 Dental. The causes for rejection for appointment complete clearance. shall be: (n) Scars: (a) Diseases of the jaws or associated tissues that are 1. Scars, abdominal, regardless of cause, that show not easily remediable and that will incapacitate the in- hernial bulging or that interfere with'movements. dividual or prevent the satisfactory performance of duty. 2. Scar pain associated with disturbance of function (b) Malocclusion, severe. which interferes with the of abdominal wall or contained viscera. mastication of a normal diet. (o) Sinuses of the abdominal wall. (c) Orthodontic appliances: individuals with or- (p) Splenectomy, except when accomplished for the thodontic appliances attached to the teeth are ad- following: ministratively unacceptable so long as active treatment is 1. Trauma. required. Individuals with retainer orthodontic ap- pliances, who are not considered to require active treat- 2. Causes unrelated to diseases of the spleen. ment, arc adminstratively- acceptable. 3. Hereditary spherocytosis. (d) Oral tissues, extensive loss in an amount that 4. Disease involving the spleen when followed by would prevent replacement of missing teeth with a correction of the condition for a period of at least two satisfactory prosthetic appliance. years. (e) Relationship between the mandible and maxilla of (q) Tumors (see 2-2.17). such a nature as to preclude future satisfactory pros- (r) Ulcer: thodontic replacement. 1. Ulcer of the stomach or duodenum, if diagnosis is 2-2.4 Ears and Hearing. confirmed by X-ray examination, or authenticated 2-2.4.1 Ears. The causes for rejection for appointment history thereof. shall be: 2. Authentic history of surgical operation(s) for gastric or duodenal ulcer. (a) Auditory canal: (s) Other congenital or acquired abnormalities and 1. Atresia or severe stenosis of the external auditory defects that preclude satisfactory performance of fire canal. duties or that require frequent and prolonged treatment. 2. Tumors of the external auditory canal, except mild exostoses. 2-2.2 Blood and Blood-Forming Tissue Diseases. The 3. Severe external otitis, acute or chronic. causes for rejection for appointment shall be: (b) Auricle: Agenesis, severe; or severe traumatic (a) Anemia: deformity, unilateral or bilateral. 1. Blood loss anemia - until both condition and (c) Mastoids: basic cause are corrected. 1. Mastoiditis. acute or chronic. 2. Deficiency anemia. not controlled by medication. 2. Residual or mastoid operation with marked cx- 3. Abnormal destruction of RBCs: hemolytic ternal deformity that precludes or interferes with the anemia. wearing of a gas mask or helmet. 4. Faulty RBC construction: hereditary hemolytic 3. Mastoid fistula. anemia. thalassemia and sickle-cell anemia. (d) Meniere's syndrome. 5. Myelophthisic anemia: myelomatosis, leukemia. (e) Middle ear: Hodgkin's disease. 1. Acute or chronic suppurative otitis media. In- 6. Primary refractory anemia: aplastic anemia, dividuals with a recent history of acute suppurative otitis DiGuglieltno's syndrome. media will not be accepted unless the condition is healed (b) Hemorrhagic states: and a sufficient interval of time subsequent to treatment 1. Due to changes in coagulation system (hemo- has elapsed to ensure that the disease is in fact not philia, etc.). chronic. 2. Due to platelet deficiency. 2. Adhesive otitis media associated with hearing level by audiometric test of 20 db or more average for the 3. Due to vascular instability. speech frequencies(500. 1000. or 2000 cycles per second) (c) Leukopenia, chronic or recurrent, associated with in either ear regardless of the hearing level in the other increased susceptibility to infection. ear. (d) Myeloproliferative disease (other than leukemia): 3. Acute or chronic serious otitis media. 1. Myelofibrosis. 4. Presence of attic perforation in which presence of 2. Megakaryocytic myelosis. cholesteatoma is suspected. 19137 Eamon 1001-S FIRE FIGHTER PROFESSIONAL QUALIFICATIONS 5. Repeated attacks of catarrhal otitis media: intact (b) Elbow: grayish. thickened drum(s). 1. Flexion to 100 degrees. (f) Tympanic membrane: 2. Extension to 15 degrees. 1. Any perforation of the tympanic membrane. (c) Wrist: A total range of 15 degrees(extension plus 2. Severe scarring of the tympanic membrane flexion). associated with hearing level by audiometric test of 20 db (d) Hand: Pronation to the first quarter of the nor- or more average for the speech frequencies (500, 1000. mal arc. and 2000 cycles per second) in either ear regardless of the (e) Fingers: Inability to clench fist, pick up a pin or hearing level in the other ear, • needle, and grasp an object. (g) Other diseases and defects of the ear that obviously preclude satisfactory performance of duty or that require 2-2.6.1.2 Hand and Fingers. The causes for rejection frequent and prolonged treatment. for appointment shall be: 2-2.1.2 Hearing. The cause for rejection for appoint- (a) Absence (or loss) of more than one-third of the J pP distal phalanx of either thumb. ment shall be: Hearing acuityloss by audiometric test of 20 decibles (b) Absence (or loss) of distal and middle phalanx of g an index, middle, or ring finger of either hand irrespec• or more for the speech frequencies(500-1000.2000 cycles) tive of the absence (or loss) of little finger. in either ear. or loss of speech reception of phonetically balanced words at or below 90 percent normal reception (c) Absence of more than the distal phalanx of any two for either car. of the following fingers, index, middle, or ring finger, of either hand. 2-2.5 Endocrine and Metabolic Disorders. The (d) Absence of hand or any portion thereof except for causes for rejection for appointment shall be: fingers as noted above. (a) Adrenal gland, malfunction of, of any degree. (e) 1-lyperoactylia. (b) Cretinism. (f) Scars and deformities of the fingers, hands, or both (c) Diabetes insipidus. that impair circulation, are symptomatic, or that impair normal function to such a degree as to interfere with the (d) Diabetes mellitus. satisfactory performance of fire duty. (e) Gigantism or acromegaly. (f) Glycosuria, persistent, regardless of cause. 2-2.6.1.3 Wrist, Forearm, Elbow, Arm, and Shoulder. The causes for rejection for appointment shall be: (g) Goiter: Healed disease or injury of wrist, elbow, or shoulder 1. Simple goiter with definite pressure symptoms or with residual weakness or symptoms of such a degree as to so large in size as to interfere with the wearing of a preclude satisfactory performance of duty. uniform or fire fighting equipment. 2. Thyrotoxicosis. 2-2.6.2 Lower Extremities (see also 2-2.6.3). (h) Gout. 2-2.6.2.1 Limitation of Motion. The causes for rejec• (i) Hyperinsulinism, confirmed, symptomatic. tion for appointment shall be joint ranges of motion less than the measurement listed below: (j) Hyperparathyroidism and hypoparathyroidism. (a) Hip:p: . (k) Hypopituitarism. severe. 1. Flexion to 90 degrees. (1) Myxedema, spontaneous or postoperative (with 2. Extension to 10 degrees (beyond 0). clinical manifestations and not based solely on low basal metabolic rate). (b) Knee: (m) Nutritional Deficiency Diseases (including sprue. 1. Full extension. beriberi. pellagra. and scurvy) that are more than mild 2. Flexion to 90 degrees. and not readily remediable or in which permanent (c) Ankle: pathological changes have been established. 1. Dorsiflexion to 10 degrees. (n) Other Endocrine or Metabolic disorders that obvi- ously preclude satisfactory performance of duty or that g require frequent and prolonged treatment. (d) Toes. Stiffness that interferes with walking, run• fling, or jumping. 2-2.6 Extremities. 2-2.6.1 Upper Extremities. 2-2.6.2.2 Foot and Ankle. The causes for rejection for appointment shall be: 2-2.6.1.1 Limitation of Motion. The causes for rejec (a) Absence of one or more small toes of one or both tion for appointment shall be joint ranges of motion less feet, if function of the foot is poor or running or jumping than the measurements listed below: is precluded, or absence of foot or any portion thereof ex- (a) Shoulder: cept for toes as noted herein. 1. Forward elevation to 90 degrees. (b) Absence (or loss) of great toe(s) or loss of dorsal 2. Abduction to 90 degrees. flexion thereof if function of the foot is impaired. • 1987 E'm. ENTRANCE REQUIREMENTS 1001-9 (c) Claw toes precluding the wearing of service boots. diblndto thedegree of interfering with walking, run- (d) Clubfoot. g' aeight bearing. (d) Shortening of a lower extremity resulting in any (e) Flatfoot, pronounced cases, with decided eversion lim of noticeable degree. of the foot and marked bulging of the inner border, due p to inward rotation of the astragalus, regardless of the 2-2.6.3 Miscellaneous (see also 2-2.6.1 and 2-2.6.2). presence or absence of symptoms. The causes for rejection for appointment shall be: (f) Flatfoot, spastic. (a) Arthritis. (g) Hallux valgus, if severe and associated with 1. Active or subacute arthritis, including Marie- marked exostosis or bunion. Strumpell type. (h) Hammer toe that interferes with the wearing of 2. Chronic osteoarthritis or traumatic arthritis of boots. isolated joints of more than minimal degree, that has in- (i) Healed disease, injury, or deformity including terfered with the following of a physically active vocation hyperdacty'lia that precludes running, is accompanied by in civilian life or that precludes the satisfactory perfor- disabling pain. or that prohibits wearing of service boots. mance of duty. (j) Ingrowing toenails, if severe, and not remediable. 3. Documented clinical history of rheumatoid ar- (k) Obliteration of the transverse arch associated with 'thritis. permanent flexion of the small toes. 4. Traumatic arthritis of a major joint of more than ! itna (I) Yes cavus, with contracted plantar fascia, dorsiflex- mindegree. ed toes, tenderness under the metatarsal heads and (b) Disease of any bone or joint, healed, with such callosity under the wcight•bearing areas. resulting deformity or rigidity that function is impaired to such a degree that it will interfere with fire service. 2-2.6.2.3 Leg, Knee, Thigh, and Hip. The causes for (c) Dislocation, old unreduced; substantiated history rejection for appointment shall be: of recurrent dislocations of major joints; instability of a (a) Dislocated semilunar cartilage. loose or foreign major joint, symptomatic and more than mild; or if. subsequent to surgery, there is evidence of more than bodies within the knee joint, or history of surgical correc- mild instability in comparison with the normal joint. tion of same if: weakness or atrophy in comparison with the normal side• 1. Within the preceding six months. or if the individual requires medical treatment of suffi- 2. Six months or more have elapsed since operation tient frequency to interfere with the performance of without recurrence, and there is instability of the knee duty. ligaments in lateral or anteroposterior directions in com• (d) Fractures. parison with the normal knee or abnormalities noted on 1. Malunited fractures that interfere significantly X-ray: significant atrophy or weakness of the thigh with function. musculature in comparison with the normal side; unac- ceptable active motion in flexion and extension, or there 2. Ununited fractures. are other symptoms of internal derangement. 3. Any old or recent fracture in which a plate, pin, (b) Authentic history or physical findings of an or screws were used for fixation and left in place and that unstable or internally deranged joint causing disabling may be subject to easy trauma, i.e., as a plated tibia,etc. pain or seriously limiting functions. Individuals with (e) Injury of a bone or joint within the preceding six verified episodes of buckling or locking of the knee who weeks, without fracture or dislocation, of more than a have not undergone satisfactory surgical correction or, if minor nature. subsequent to surgery, there is evidence of more than paralysis, contracture, or atrophy, if pro mild instability of the knee ligaments in lateral and ( or Muscularof sidegree to interferee, ora withpfire anteroposterior directions in comparison with a normal gressive• ser- knee weakness or atrophy of the thigh musculature in vice. comparison with the normal side, or if the individual re- (g) Myotonia congenita. Confirmed. quires medical treatment of sufficient frequency to in- (h) Osteomyelitis, active or recurrent, of any bone or terfere with the performance of duty. substantiated history of osteomyelitis of any of the long bones unless successfully treated two or more years previ- 2-2.6.2.4 General. The causes for rejection for ap• ously without subsequent recurrence or disqualifying se- pointment shall be: quelae as demonstrated by both clinical and X-ray (a) Deformities of one or both lower extremities that evidence. have interfered with function to such a degree as to pre- (i) Osteoporosis. vent the individual from following a physically active (j) Scars. extensive, deep. or adherent, of the skin and vocation in life or that would interfere with the satisfac- soft tissues or neuromas of an extremity that are painful. tory completion of prescribed training and performance that interfere with muscular movements. preclude the of fire duty. wearing or fire equipment. or show a tendency to break (b) Diseases or deformities of the hip. knee, or ankle down. joint that interfere with walking, running, or weight (k) Chondromalacia. manifested by verified history of bearing. joint effusion, interference with function. or residuals (c) Pain in lower back or leg that is intractable and from surgery. • 1387 E ''. 1001-10 FIRE FIGHTER PROFESSIONAL QUALIFICATIONS 2-2.7 Eves and Vision. (d) Inflammation of the retina (retinitis or other in- , 2-2.7.1 Eyes. flammatory conditions of the retina to include Coat's disease, diabetic retinopathy, Eales' disease, and retinitis 2-2.7.1.1 Lids. The causes for rejection for appoint- proliferans). ment shall be: (a) Blepharitis. chronic more than mild. Cases of 2-2.7.1.6 Optic Nerve. The causes for rejection for ap- acute blepharitis will be rejected until cured. pointment shall be: (b) Blepharospasm. (a) Congenito-hereditary conditions of the optic nerve t (c) Dacryocystitis. acute or chronic. or any other central-nervous-system pathology affecting (d) Destruction of lids, complete or extensive,'suffi- the efficient function of the optic nerve. cient to impair protection of the eye from exposure. (b) Optic neuritis. neuroretinitis, or secondary optic (e) Disfiguring cicatrices and adhesions of the eyelids atrophy resulting therefrom or documented history of at- to each other or to the eyeball. tacks of retrobulbar neuritis. (f) Growth or tumor of the eyelid other than small (c) Optic atrophy (primary or secondary). early basal cell tumors of the eyelid, which can be cured (d) Papilledema. by treatment, and small nonprogressive asymptomatic benign lesions. 2-2.7.1.7 Lens. The causes for rejection for appoint- (g) Lagophthalmos. ment shall be: h Ptosis interferingwith vision. (a) Aphakia (unilateral or bilateral). ( ) wv (h) Dislocation, partial or complete. of a lens. (i) Trichiasis, severe. (c) Opacities of the lens that interfere with vision or 2-2.7.1.2 Conjunctiva. The causes for rejection for are considered to be progressive. appointment shall be: (a) Conjunctivitis, chronic, including vernal catarrh 2-2.7.1.6 Ocular Mobility and Motility. The causes and trachoma. Individuals with acute conjunctivitis are for rejection for appointment shall be: unacceptable until the condition is cured. (a) Diplopia, documented, constant, or intermittent, (b) Pterygium. from any cause or of any degree interfering with visual 1. Pterygium recurring after three operative pro function (i.e., may suppress). cedures. (b) Diplopia, monocular, documented, interfering 2. Pterygium encroaching on the cornea in excess of with visual function. three millimeters interfering with vision. (c) Nystagmus, with both eyes fixing, congenital or ac- quired. 2-2.7.1.3 Cornea. The causes for rejection for appoint- (d) Strabismus of 40 prism diopters or more,uncorrec- ment shall be: table by lenses to less than 40 diopters. (a) Dystrophy, corneal, of any type including (e) Strabismus of any degree accompanied by keratoconus of any degree. documented diplopia. (b) Keratitis, acute or chronic. (f) Strabismus, surgery for the correction of. within (c) Ulcer, corneal: history of recurrent ulcers or cor- the preceding six months. neal abrasions (including herpetic ulcers). (d) Vascularization or opacification of the cornea 2-2.7.1.9 Miscellaneous Defects and Diseases. The from any cause that interferes with visual function or is causes for rejection for appointment shall be: progressive. (a) Abnormal conditions of the eye or visual fields due to diseases of the central nervous system. 2-2.7.1.4 Uveal Tract. The cause for rejection for ap- (b) Absence of an eye. pointment shall be inflammation of the uveal tract except (c) Asthenopia severe. healed traumatic choroiditis. (d) Exophthalmos, unilateral or bilateral. 2-2.7.1.5 Retina. The causes for rejection for appoint- (e) Glaucoma, primary or secondary. ment shall be: (f) Hemianopsia of any type. (a) Angiomatoses, phakomatoses, retinal cysts, and (g) Loss of normal pupillary reflex reactions to light or other congenito-hereditary conditions that impair visual accommodation to distance of Adies syndrome. function. (h) Loss of visual fields due to organic disease. (b) Degenerations of the retina to include macular blindness associated with objective disease of cysts, holes, and other degenerations (hereditary or ac- (iI) Night quired degenerative changes) and other conditions affec- the eye. Verified congenital night blindness. ting the macula. All types of pigmentary degenerations (j) Residuals of old contusions, lacerations. penetra- (primary and secondary). tions. etc., that impair visual function required for satisfactory performance of fire duty. (c) Detachment of the retina or history of surgery for (k) Retained intraocular foreign body. same. 1987 Ei,t,o^ i ENTRANCE REQUIREMENTS 1001-I l (1) Tumors [see also 2-2.7.1.1(17]. (o) Uterus. (m) Any organic disease of the eye or adnexa not 1. Cervical polyps, cervical ulcer, or marked ero- specified above that threatens continuity of vision or im- sion. pairment of visual function. 2. Endocervicitis, more than mild. 3. Generalized enlargement of the uterus due to any 2-2.7.2 Vision. The cause for rejection for appoint- cause. ment shall be: 4. Malposition of the uterus if more than mildly (a) Color vision. Failure to identify red, or green, or symptomatic. both. (p) Vagina. (b) Standard visual acuity. Standard visual acuity 1. Congenital abnormalities or severe lacerations of without correction, less than 20/40 in one eye. and g 20/100 in the other eye; and with correction, less than the vagina. 20/20 in one eye, and 20/40 in the other eye. 2. Vaginitis, acute or chronic, manifested by (c) Near visual acuity. Near vision acuity with cor- leukorrhea. rection. less than J6. (q) Varicocele or Hydrocele, if large or painful. (d) Refractive error. Refractive error above 8 diopters (r) Vulva. spherical equivalent, either plus or minus. 1. Leukoplakia. (e) Corrective devices. Complicated impairments re- 2. Vulvitis. acute or chronic. quiring contact lens for adequate correction of vision. (s) Major and defects of genitalia such as keratoconus, corneal scars,irregular astigmatism; such as a change abnormalitiesoi a ndefects theor cgrn genitalia or the comfortable wearing of ordinary glasses (spec- such sadhesions, f sex, a historydisfiguring scars,thereof,) residual to tacks) without prismatic displacement, ghost images. or surgical correction of these conditions. symptoms.similar sy }Moms. 2-2.8.2 Urinary System (see also 2-2.5 and 2.2.17). 2-2.8 Genitourinary System. The causes for rejection for appointment shall be: 2-2.8.1 Genitalia. The causes for rejection for ap- (a) Albuminuria, if persistent or recurrent, including pointment shall be: so-called orthostatic or functional albuminuria. (a) Bartholinitis, Bartholin's cyst. (b) Cystitis, chronic. Individuals with acute cystitis are (b) Cervicitis, acute or chronic manifested by leukor- unacceptable until the condition is cured. rhea. • (c) Enuresis determined to be a symptom of an organic (c) Dysmenorrhea, incapacitating to a degree that defect not amenable to treatment. necessitates recurrent absences of more than a few hours (d) Epispadias or hypospadias when accompanied by from routine activities. evidence of infection of the urinary tract or if clothing is (d) Endometriosis. or confirmed history thereof. soiled with voiding. (e) Hermaphroditism. (e) Hematuria, cylindruria, or other findings in- (f) Menopausal syndrome, either physiologic or ar- dicative of renal tract disease. tificial, if manifested by more than mild constitutional or (f) Incontinence of urine. mental symptoms, or artificial menopause if less than 13 (g) Kidney. months have elapsed since cessation of menses. In all 1. Acute or chronic infections of the kidney. cases of artificial menopause, the clinical diagnosis will 2. Cystic or polycystic kidne confirmed history of. be reported; if accomplished by surgery. the pathologic P y' y report will be obtained and recorded. 3. Hydronephrosis or pyonephrosis. (g) Menstrual cycle, irregularities of. including 4. Nephritis. acute or chronic. menorrhagia. if excessive:metrorrhagia; polymenorrhea; 5. pyelitis. pyelonephritis. amenorrhea except as noted in (0 above. (h) Prostate gland, hypertrophy of. with urinary retell- (h) New growths of the internal or external genitalia tion. exceptsingle uterine fibroid. subserous. asymptomatic. Renal calculus. less than 3 centimeters in diameter, with no general (ir) enlargement of the uterus (see also 2-2.17). 1. Substantiated history of bilateral renal calculus (i) Oophoritis, acute or chronic. at any time. (j) Ovarian cysts. persistent and considered to be of 2. Verified history of renal calculus at any time with clinical significance. evidence of stone formation within the preceding twelve months, current symptoms or positive X-ray for calculus. (k) Pregnancy. (j) Skeneitis. (I) Salpingitis. acute or chronic. (k) Urethra. (m) Testicle(s), undiagnosed enlargement or mass of 1. Stricture of the urethra. testicle or epididymis. 2. Urethritis. acute or chronic. other than gonor- rheal Urethritis, acute or chronic. other than gonorrheal rheal urethritis without complications. urethritis without complications. 1987 Ed,I,.n 1001-12 FIRE FIGHT ER PROFESSIONAL QUALIFICATIONS (1) Urinary fistula. (c) Electrocardiographic evidence of major a r• (m) Other diseases and defects of the urinary system rhythmias such as: that obviously preclude satisfactory performance of duty 1. Atrial tachycardia. flutter, or fibrillation; ven- or that require frequent and prolonged treatment. tricular tachycardia or fibrillation. 2. Conduction defects such as first degree atrioven- 2-2.9 Head and Neck. tricular block and right bundle branch block. (These 2-2.9.1 Head. The causes for rejection for appoint- conditions occurring as isolated findings are not unfitting ment shall be: when cardiac evaluation reveals no cardiac disease.) (a) Abnormalities that are apparently temporary in 3. Left bundle branch block, second and third character, resulting from recent injuries until a period of degree A-V block. three months has elapsed. These include severe contu- 4. Unequivocal electrocardiographic evidence of old sions and other wounds of the scalp, and cerebral concus- or recent myocardial infarction;coronary insufficiency at sion. rest or after stress; or evidence of heart muscle disease. (b) Deformities of the skull in the nature of depres- (d) Hypertrophy or dilatation of the heart as evidenc- sions, exostoses, etc., of a degree that would prevent the ed by clinical examination or roentgenographic examina- individual from wearing protective breathing apparatus, tion and supported by electrocardiographic examination. or fire headgear. Care should be taken to distinguish abnormal enlarge- (c) Deformities of the skull of any degree associated ment from increased diastolic filling as seen in the well- with evidence of disease of the brain. spinal cord, or conditioned subject with a sinus bradycardia. peripheral nerves. (e) Myocardial insufficiency (congestive circulatory (d) Loss or congenital absence of the bony substance of failure, cardiac decompensation), obvious or covert, the skull except that the examiner may find individuals regardless of cause. acceptable when: (f) Paroxysmal tachycardia within the preceding five 1. The area does not exceed 2.5 centimeters square. years, or at any time if recurrent or disabling or if and does not overlie the motor cortex or a dural sinus. associated with electrocardiographic evidence of ac- celerated A-V conduction (Wolff-Parkinson-White). 2. There is no evidence of alteration of brain func- tion in any of its several spheres(intelligence, judgment, (g) perception, behavior, motor control, sensory function, finding of,except for a history of a single acute idiopathic etc.) or coxsackie pericarditis with no residuals. 3. There is no evidence of bone degeneration, (h) Tachycardia persistent with a resting pulse rate of . disease, or other complications of such a defect. 100 or more, regardless of cause. 2-2.9.2 Neck. The causes for rejection for appoint- 2-2.10.2 Vascular System. The causes for rejection for ment shall be: appointment shall be: (a) Cervical ribs if symptomatic. or so obvious that (a) Congenital or acquired lesions of the aorta and they are found on routine physical examination. (Detec- major Vessels, such as syphilitic aortitis, demonstrable tion based primarily on X-ray is not considered to meet atherosclerosis that interferes with circulation, congenital this criterion.) or acquired dilatation of the aorta (especially if (b) Congenital cysts of branchial cleft origin or those associated with other features of Marfan's syndrome), developing from the remnants of the thyroglossal duct. and pronounced dilatation of the main pulmonary with or without fistulous tracts. artery. (c) Fistula, chronic draining, of any type. (b) Hypertension evidenced by preponderant blood pressure readings of 150 mm or more systolic in an in- (d) Healed tuberculosis lymph nodes when extensive in dividual over 35 years of age or preponderant readings of number or densely calcified. 140 mm or more systolic in an individual 35 years of age (e) Nonspastic contraction of the muscles of the neck or less. Preponderant diastolic pressure over 90 mm or cicatricial contracture of the neck to the extent that it diastolic is cause for rejection at any age. interferes with the wearing of a uniform or fire equip- (c) Marked circulatory instability as indicated by or- ment. thostatic hypotension, persistent tachycardia. severe (f) Spastic contraction of the muscles of the neck, per: peripheral vasomotor disturbances, and sym• sistent, and chronic. patheticotonia. (g) Tumor of thyroid or other structures of the neck (d) Peripheral vascular disease including Raynaud's (see also 2-2.17). phenomena, Buerger's disease (thromboangiitis obliterans).erythromelalgia, arteriosclerotic and diabetic 2-2.10 Heart and Vascular System. vascular disease. Special tests will be employed in doubt- 2-2.10.1 Heart. The causes for rejection for appoint- ful cases. ment shall be: (e) Thrombophlebitis. (a) All organic valvular diseases of the heart, including 1. History of thrombophlebitis with persistent those improved by surgical procedures. thrombus or evidence of circulatory obstruction or deep (b) Coronary artery disease or myocardial infarction, venous incompetence in the involved veins. old or recent or true angina pectoris. at any time. 2. Recurrent thrombophlebitis. 1987 E'at,on ENTRANCE REQUIREMENTS 1001-13 (f) Varicose veins. if more than mild, or if associated (c) Substantiated history or X-ray findings of with edema, skin ulceration, or residual scars from pulmonary tuberculosis of more than minimal extent at ulceration. any time: or minimal tuberculosis not treated with a full year of approved chemotherapy or combined chemo- 2-2.10.3 Miscellaneous. The causes for rejection for therapy and surgery: or a history of pulmonary tubercu- appointment shall be: losis with reactivation, relapse, or other evidence of poor (a) Aneurysm of the heart or major vessel, congenital host resistance. or acquired. 2-2.11.3 Nontuberculous Lesions. The causes for re- (b) History and evidence of a congenital abnormality jection for appointment shall be: that has been treated by surgery but with residual abnor- malities or complications, for example: patent ductus (a) Acute mastitis, chronic cystic mastitis, if more than mild. arteriosus with residual cardiac enlargement or pulmonary hypertension: resection of a coarctation of the (b) Bronchial asthma, except for childhood asthma aorta without a graft when there are other cardiac abnor- with a trustworthy history of freedom from symptoms malities or complications: closure of a secundum-type since the twelfth birthday. atrial septal defect when there are residual abnormalities (c) Bronchitis, chronic with evidence of pulmonary or complications. function disturbance. (c) Major congenital abnormalities and defects of the (d) Bronchiectasis. heart and vessels unless satisfactorily corrected without (e) Bronchopleura fistual. residuals or complications. Uncomplicated dextrocardia (f)eChronic abscess of lung. and other minor asymptomatic anomalies are acceptable. (d) Substantiated history of rheumatic fever or chorea (g) Chronic fibrous pleuritis of sufficient extent to in- within the previous two years, recurrent attacks of terfere with pulmonary function or obscure the lung field rheumatic fever or chorea at any time, or with evidence in the roentgenogram. of residual cardiac damage. (h) Chronic mycotic diseases of the lung including coc- cidioidomycosis; residual cavitation or more than a few small-sized inactive and stable residual nodules demon- 2-2.11 Lungs and Chest Wall. strated to be due to mycotic disease. 2-2.11.1 General. Until reexamination indicates tom (i) Empyema, residual sacculation or unhealed sinuses plete recovery without disqualifying sequelae, the causes of chest wall following operation for empyema. for rejection for appointment shall be: (j) Extensive pulmonary fibrosis from any cause, pro- (a) Abnormal elevation of the diaphragm on either ducing dyspnea on exertion. side. (k) Foreign body of the lung or mediastinum causing (b) Acute abscess of the lung. symptoms or active inflammatory reaction. (c) Acute bronchitis. (1) Multiple cystic disease of the lung. or a solitary cyst (d) Acute fibrinous pleurisy, associated with acute that is large and incapacitating. nontuberculous pulmonary infection. (m) New growth on breast, history of mastectomy. (e) Acute mycotic disease of the lung such as coc- (n) Osteomyelitis of rib, sternum, clavicle, scapula, or cidioidomycosis and histoplasmosis. vertebra. (f) Acute nontuberculous pneumonia. (o) Pleurisy with effusion of unknown origin within the (g) Foreign body in trachea of bronchus. preceding five years. (h) Foreign body of the chest wall causing symptoms. (p) Sarcoidosis (see also 2-2.16.1). (i) Lobectomy. history of. for a nontuberculous non- (q) Suppurative periostitis of rib, sternum, clavicle malignant lesion with residual pulmonary disease. scapula. or vertebra. Removal of more than one lobe is cause for rejection regardless of the absence of residuals. (j) Other traumatic lesions of the chest or its 2-2.12 Mouth, Nose, Pharynx, Trachea, Esophagus, contents:with residual physiologic abnormalities. and Larynx. (k) Pneumothorax, regardless of etiology or history 2-2.12.1 Mouth. The causes for rejection for appoint- thereof. ment shall be: (I) Recent fracture of ribs, sternum, clavicle, or (a) Hard palate, perforation of. scapula. (b) Harelip, unless satisfactorily repaired by surgery. (m) Significant abnormal findings on physical ex- (c) Leukoplixia, if severe. amination of the chest. (d) Ranula. if extensive(for other tumors see 2-2.17). 2-2.11.2 Tuberculous Lesion (see also 2-2.16.1). The causes for rejection for appointment shall be: 2-2.12.2 Nose. The causes for rejection for appoint- ment shall be: (a) Active tuberculosis in any form or location. (a) Allergic manifestations. (b) Pulmonary tuberculosis, active within the past five 1. Chronic atophic rhinitis. years. 1387 Eamon 1001-14 FIRE FIGHTER PROFESSIONAL QUALIFICATIONS 2. Hay fever if severe; or if not controllable by an- (a) Congenital malformations, if associated with tihistamines or by desensitization, or both. neurological manifestations and meningocele, even if un- (b) Choana, atresia, or stenosis of, if symptomatic. complicated. (c) Nasal septum, perforation of: (b) Migraine when frequent and incapacitating. 1. Associated with interference of function, ulcera- (c) Paralysis or weakness, deformity, discoordination, tion or crusting, and when the result of organic disease. pain, disturbances of consciousness, disturbances of sen- sation, or personality abnormalities regardless of cause. 2. If progressive. that are of such a nature or degree as to preclude the is 3. If respiration is accompanied by a whistling satisfactory performance of fire duties. sound. (d) Tremors, spasmodic torticollis, athetosis. or other (d) Sinusitis, acute. abnormal movements more than mild. (e) Sinusitis, chronic, when more than mild: 1. Evidenced by any of the following: chronic 2-2.13.3 Neurosyphilis. The causes for rejection for purulent nasal discharge, large nasal polyps. hyperplastic appointment shall be: changes of the nasal tissues or symptoms requiring fre- Any form of neurosyphilis (general paresis, tabes dor- quent medical attention. salis, meningovascular syphilis). 2. Confirmed by transillumination or X-ray ex- amination or both. 2-2.13.4 Paroxymal Convulsive Disorders. The causes for rejection for appointment shall be: 2-2.12.3 Pharynx, Trachea, Esophagus, and Larynx. Disturbances of consciousness, all forms of The causes for rejection for appointment shall he: psychomotor, focal, petit mal, or grand mal epilepsy or (a) Esophagus, organic disease of, such as ulceration, history thereof except for seizures associated with toxic varices, achalasia — if confirmed by appropriate X-ray states or fever during childhood up to the age of twelve. or esophagoscopic examinations. (b) Laryngeal paralysis, sensory or motor, of any 2-2.13.5 Peripheral Nerve Disorder. The causes for rejection for appointment shall be: cause. (c) Larynx, organic disease of, such as neoplasm, (a) Polyneuritis. polyps, granuloma, ulceration, and chronic laryngitis. (b) Mononeuritis or neuralgia that is chronic or recur- (d) Plica oysphonia ventricularis. rent and of an intensity that is periodically in- capacitating. (e) Tracheostomy or tracheal fistula. (c) Neurofibromatosis. 2-2.12.4 Other Defects and Diseases. The causes for • 2-2.13.6 Spontaneous Subarchnoid Hemorrhage. rejection for appointment shall be: The cause for rejection for appointment shall be:verified (a) Aphonia. history of, unless cause has been surgically corrected. (b) Deformities or conditions of the mouth, throat, pharynx, larynx, esophagus, and nose that interfere with 2-2.14 Skin and Cellular Tissues. The causes for re- mastication and swallowing of ordinary food, with jection for appointment shall be: speech, or with breathing. (a) Acne. Severe, when the face is markedly (c) Destructive syphilitic disease of the mouth, nose, disfigured, or when extensive involvement of the neck, throat, larynx, or esophagus(see also 2-2.18). shoulders, chest, or back would be aggravated by or in- (d) Pharyngitis and nasopharyngitis. chronic, with terfere with the wearing of fire equipment. positive history and objective evidence, if of such a degree (b) Atopic dermatitis, with active or residual lesions in as to result in excessive time lost in the fire environment. characteristic areas (face and neck, antecubital and popliteal fossae, occasionally wrists and hands), or 2-2.13 Neurological Disorders. documented history thereof. 2-2.13.1 Degenerative Disorders. The causes for re- (c) Cysts. jection for appointment shall be: 1. Cysts.other than pilonidal. Of such a size or loca- (a) Cerebellar and Friedreich's ataxia. tion as to interfere with the normal wearing of fire (b) Cerebral arteriosclerosis symptomatic. fighting equipment. (c) Encephalomyelitis, residuals of, which preclude 2. Cysts, pilonidal. Pilonidal cysts, if evidenced by the satisfactory performance of fire duties. the presence of a tumor mass or a discharging sinus. (d) Huntington's chorea. (d) Dermatitis factitia. (e) Multiple sclerosis. (e) Dermatitis herpetiformis. (f) Muscular atrophies and dystrophies of any type. (f) Eczema. Any type that is chronic and resistant to treatment. 2-2.13.2 Miscellaneous. The causes for rejection for (g) Elephantiasis or chronic lymphedema appointment shall be: (h) Epidermolysis bullosa: pemphigus. 1987 Edition ENTRANCE REQUIREMENTS 1001-15 (i) Fungus infections, systemic or superficial types: if (e) Granulomatous diseases, either active or healed. extensive and not amenable to treatment. (f) Healed fracture of the spine or pelvic bones with (j) Furunculosis. Extensive, recurrent, or chronic. associated symptoms that have prevented the individual (k) Hyperhidrosis of hands or feet: chronic or severe. from following a physically active vocation, or that preclude the satisfactory performance of fire fighting (1) Ichthyosis. Severe. duties. (m) Leprosy. Any type. ;(g) Ruptured nucleus pulposus (herniation of in- (n) Leukemia cutis; mycosis fungoides; Hodgkin's tervertebral disk) or history of operation for this condi- disease. don. (o) Lichen planus. (h) Spondylolysis or spondylolisthesis that is symp- (p) Lupus erythematosus(acute,subacute,or chronic) tomatic or is likely to interfere with performance of duty or any other dermatosis aggravated by sunlight. is likely to require assignment limitations. (q) Neurofibromatosis (Von Recklinghausen's 2-2.15.2 Scapulae, Clavicles, and Ribs (see also disease). 2-2.6.3). The causes for rejection for appointment shall (r) Nevi or vascular tumors: if extensive, unsightly. or be: exposed to constant irritation. (a) Fractures, until well healed, and until determined (s) Psoriasis or a verified history thereof. that the residuals thereof will not preclude the satisfac- (t) Radiodermatitis. tory performance of fire fighting duties. (u) Scars that are so extensive, deep, or adherent that (b) Injury within the preceding six weeks, without they may interfere with the wearing of fire equipment,or fracture. or dislocation, of more than a minor nature. that show a tendency to ulcerate. (c) Osteomyelitis of rib, sternum, clavicle. scapula. or (v) Scleroderina. Diffuse type. vertebra. (w) Tuberculosis (see also 2.2.16.1). (d) Prominent scapulae interfering with function or (x) Urticaria. Chronic. with the wearing of fire equipment. (y) Warts, plantar, that have materially interfered with the following of a physically active vocation. 2-2.16 Systemic Diseases and Miscellaneous Condi- (z) Xanthoma. If disabling or accompanied by hyper tions and Defects. cholesterolemia or hyperlipemia. 2-2.16.1 Systemic Diseases. The causes for rejection (aa) Any other chronic skin disorder of a degree or for appointment shall be: nature that requires frequent outpatient treatment or (a) Dermatomyositis. hospitalization, or interferes with the satisfactory perfor- (b) Lupus erythematosus: acute,subacute, or chronic. mance of duty. (c) Progressive systemic sclerosis. 2-2.15 Spine, Scapulae, Ribs, and Sacroiliac Joints. (d) Reiter's disease. 2-2.15.1 Spine and Sacroiliac Joints (see also 2-2.6). (e) Sarcoidosis. The causes for rejection for appointment shall be: (f) Scleroderma, diffuse type. (a) Arthritis [see also 2-2.6.3(a)]. (g) Tuberculosis: (b) Complaint of disease or injury of the spine or 1. Active tuberculosis in any form or location. sacroiliac joints, either with or without objective signs or 2. Pulmonary tuberculosis. symptoms that have prevented the individual from suc- cessfully following a physically active vocation. Substan- tiation or documentation of the complaint without symp- joint, genitourinary organs, intestines, peritoneum. or toms and objective signs is required. mesenteric glands at any time. (c) Deviation or curvature of spine from normal align- 4. Meningeal tuberculosis: disseminated tuber- ment, structure, or function (scoliosis. kyphosis, or lor- culosis. dosis spina bifida acculta, spondylolysis. etc.) if: 2-2.16.2 General and Miscellaneous Conditions and 1. Mobility and weightbearing power is poor. Defects. The causes for rejection for appointment shall 2. More than moderate restriction of normal be: physical activities is required. (a) Allergic manifestations. 3. Of a degree that will interfere with the wearing of 1. Allergic rhinitis(hay fever) (see also 2.2.12.2). fire equipment. 2. Asthma (see also 2-2.13). 4. Symptomatic, associated with positive physical 3. Allergic dermatoses (see also 2-2.19). finding(s) demonstrable by Xray. (d) Diseases of the lumbosacral or sacroiliac joints of a 4. Visceral, abdominal, and cerebral allergy, if chronic type and obviously associated with pain referred severe or not responsive to treatment. to the lower extremities, muscular spasm, postural defor- (b) Any acute pathological condition, including acute mities and limitation of motion in the lumbar region of communicable diseases, until recovery has occurred the spine. without sequelae. • 1987 Edition 1001-16 FIRE FIGHTER PROFESSIONAL QUALIFICATIONS (c) Any deformity that impairs general functional (e) Tongue, benign tumor of. if it interferes with func- ability to such an extent as to prevent satisfactory perfor- tion. mance of duty. (f) Breast. thoracic contents, or chest wall, tumors of. (d) Chronic metallic poisoning, especially beryllium, other than fibromata lipomata, and inclusion of seb- manganese, and mercury. Undesirable residuals from aceous cysts that do not interfere with fire fighting duties. lead, arsenic, or silver poisoning make the examinee (g) Tumors of the internal or external female medically unacceptable. genitalia. (e) Cold injury, residuals of (example: frostbite, chilblain, immersion foot, or trench foot) such as,deep- 2-2.17.2 Malignant Disease and Tumors. The causes ( seated ache, paresthesia, hyperhidrosis, easily traumattz for rejection for appointment shall be: ed skin, cyanosis, amputation of any digit, or ankylosis. (f) Positive tests for syphilis with negative TPI test (a) Leukemia, acute or chronic. unless there is a documented history of adequately (b) Malignant lymphomata. treated lues or any of the several conditions that are (c) Malignant tumor of any kind, at any time,substan- known to give a false-positive S.T.S. (vaccinia, infectious tiated diagnosis of. even though surgically removed, con- hepatitis, immunizations, a typical pneumonia, etc.) or firmed by accepted laboratory procedures, except as unless there has been a reversal to a negative S.T.S. dur- noted in 2-2.7.1.1(f). ing an appropriate follow-up period (3 to 6 months). (g) Filariasis; trypanosomiasis; amebiasis; schistosomi• 2-2.IS Venereal Diseases. In general, the finding of asis; uncinariasis (hookworm) associated with anemia, acute, uncomplicated venereal disease that can be ex- malnutrition etc., if more than mild; and other similar peered to respond to treatment is not a cause for medical worm or animal parasitic infestations, including the car- rejection for fire service. The causes for rejection for ap- ricr states thereof. pointmcnt shall be: (h) Heat Pyrexia (heatstroke, sunstroke, etc.): (a) Chronic venereal disease that has not satisfactorily documented evidence of predisposition (includes responded to treatment. The finding of a positive sero- disorders of sweat mechanism and previous serious logic test for syphilis following adequate treatment of episode), recurrent episodes requiring medical attention, syphilis is not in itself considered evidence of chronic ve- or residual injury resulting therefrom(especially cardiac, nereal disease that has not responded to treatment [(see cerebral, hepatic, and renal). also 2-2.16.2(/)]. (i) Industrial solvent and other chemical intoxication, (b) Complications and permanent residuals of vene- chronic, including carbon bisulfide, trichlorethylene, ( real disease if progressive, of such nature as to interfere carbon tetrachloride, and methyl cellosolve. with the satisfactory performance of duty, or if subject to (j) Mycotic infection of internal organs. aggravation by fire fighting duties. (k) Myositis or fibrositis, severe, chronic. (c) Neurosyphilis (see also 2-2.13.3). (1) Residuals of tropical fevers and various parasitic or protozoal infestations which, in the opinion of the medical examiner, preclude the satisfactory performance 2-3* Minimum Physical Fitness Requirements. of duty. 2-3.1* The candidate, after successfully completing the medical examination and with written authorization of the examining physician, shall complete one of the following: 2-2.17 Tumors and Malignant Diseases. (a) Run 11/2 miles within 13 minutes. 2-2.17.1 Benign Tumors. The causes for rejection for appointment shall be: (b) Walk 3 miles within 38 minutes. (a) Any tumor of the — (c) Bicycle 4 miles within 12 minutes. 1. Auditory canal, if obstructive. (d) Swim 500 yards within 8 minutes and 20 seconds. 2. Eye or orbit. (e) Run in place 75 steps per minute for 15 minutes. 3. Kidney, bladder, testicle, or penis. (f) Run on motorized horizontal treadmill at 10 miles 4. Central nervous system and its membraneous per hour for 6 minutes. coverings unless five years after surgery and no otherwise (g) Climb stairs consisting of 10 steps at 9 round trips disqualifying residuals of surgery of original lesion. per minute for 9 minutes. (b) Benign tumors of the abdominal wall if sufficiently !2-3.2* The candidate shall perform 35 bent-knee sit- large to interfere with fire duty. ups within 2 minutes. (c) Benign tumors of bone likely to continue to 2-3.3* The candidate shall complete one of the follow- enlarge. be subjected to trauma during service, or show ing: malignant potential. (a) Flexed arm hang-minimum time: 8 seconds(palms (d) Benign tumors of the thyroid or other structures of away) the neck. including enlarged lymph nodes. if the enlarge (b) Pull-ups-minimum: 7 (palms away) ment is of such degree as to interfere with the wearing of fire equipment. (c) Push-ups (standard)-minimum: 25 1987 Ed.tlon FIRE FIGHTERI 1001-17 2-3.4* The candidate, given a beam secured to a level 3-2.7 The fire fighter shall define policy and procedures floor and measuring 20 ft (6 m) long by 3 to 4 in. (76 to concerning the ordering and transmitting of multiple 102 mm)wide, and given a length of fire hose weighing at alarms of fire and calls for special assistance from the least 20 lb (9 kg), shall walk the length of the beam, emergency scene. carrying the length of hose, without falling off, or step- ping off the beam. 3-2.8 The fire fighter shall define all fire alarm signals, including multiple alarm and special signals, governing 2-3.5* The candidate, given a weight of 125 lb(57 kg), the movements of fire apparatus, and the action to be shall lift the weight from the floor and carry the weight taken upon the receipt of each signal. 100 ft (30.5 m) without stopping. • 2-3.6* The candidate, starting from an erect position 3-3 Emergency Medical Care. with feet apart, the distance closely approximating 3-3.1* The fire fighter shall identify a primary survey shoulder width, shall move a 15 lb (7 kg) weight in the for life-threatening injuries. following manner: bend over, grasp the weight with both hands while it is at a point on the floor between the feet, 3-3.2* The fire fighter shall identify procedures for and lift weight to waist level, then place the weight on the determining whether or not a victim has an open airway. floor approximately 12 in. (305 mm)outside the left foot, and without letting go, raise the weight to waist level and 3-3.3 The fire fighter shall identify procedures for touch it to the floor about 12 in. (305 mm) outside the establishing an open airway in a nonbrcatlting person. right foot. The weight shall then be moved alternately in this fashion from left foot, to waist level, to right; right to 3-3.4* The fire fighter shall demonstrate mouth-to- waist level to left until it has been moved 7 times in each mouth and mouth-to-nose resuscitation. direction with the total horizontal distance of travel being at least 24 in. (610 mm)more than the space between the 3-3.5* The fire fighter shall demonstrate oronasal ven- feet for each of the 14 moves. This shall be done in less tilation. than 35 seconds. 3-3.6 The fire fighter shall identify the three signs of cardiac arrest. Chapter 3 Fire Fighter 1 3-3.7* The fire fighter shall demonstrate car- diopulmonary resuscitation. 3-1 General. 3-1.1* The fire fighter shall identify the organization of 3'3.8 The fire fighter shall identify three types of exter- the fire department. nal bleeding, and the characteristics of each type. 3-1.2 The fire fighter shall identify the size of the fire 3-3.9 The fire fighter shall demonstrate techniques for department, the scope of its operation, and the standard controlling external bleeding. operational procedures. 3-4 Fire Behavior. 3-1.3 The fire fighter shall identify the fire department 3-4.1 The fire fighter shall define fire. rules and regulations that apply to the position of fire fighter. 3-4.2 The fire fighter shall define the fire triangle and tetrahedron. 3-2 Fire Alarm and Communications. 3-2.1 The fire fighter shall define the procedure for a 3-4.3 The fire fighter shall identify two chemical. citizen to report a fire or other emergency. mechanical, and electrical energy heat sources. 3-2.2 The fire fighter shall demonstrate receiving an 3-4.4 The fire fighter shall define the following stages of alarm or a report of an emergency. and initiate action. fire: (a) Incipient 3-2.3 The fire fighter shall define the purpose and func- tion of all alarm-receiving instruments and personnel- (b) Flame spread alerting equipment provided in the fire station. (c) Hot smoldering (d) Flash over 3-2.4 The fire fighter shall identify traffic control (e) Steady state devices installed in the fire station to facilitate the teay response of apparatus. (f) Clear burning. 3-2.5 The fire fighter shall identify procedures required 3-4.5 The fire fighter shall define the three methods of for receipt and processing of business and personal calls. heat transfer. 3-2.6 The fire fighter shall identify prescribed fire 3-4.6 The fire fighter shall define the three physical department radio procedures. stages of matter in which fuels are commonly found. s987 Edmon v- � � eie/, �" 4s 11111011 . St.Francis REGIONAL MEDICAL CENTER For Immediate Release cii) September 5, 1991 CIY Contact: Theresa Johnson,Director of Marketing& Public Relations,496-7585 Francis Studies Site For New Shakopee Medical Campus St. P St.Francis Regional Medical Center continues to work towards its goal of developing a new Medical :. Campus to be located in Shakopee along County Road 17. Si Francis has.petitioned the Shakopee City Council for city water and sanitary service to meet the needs of their proposed new campus. The petition was considered at the City Council's September 3, 1991 �. meeting and it was decided that the Council staff would review the utility service needs with the Metro- politan Council and following these discussions would entertain the request again during the next 2-4 weeks. If the petition is approved,it will be several months before the City Commission will be filing the city's comprehensive land use plan with the Metropolitan Planning Commission,including the new St. Francis Medical Campus. This is just one of the first steps being taken to secure a potential site for the new medical campus. Other preliminary efforts taken during the month of August involved soil and Cry, environmental hazard testing on the proposed site to determine suitability for a major complex. The preliminary plan for the St.Francis Medical Campus,which was originally announced in February, 1990,calls for the construction of a new 70-bed hospital in phase one which includes a Diagnostic and Treatment area conveniently located for outpatients and in close proximity to a Medical Office Complex. _ The new location and structure would have the potential for expansion of other health related services and buildings on the campus to meet the projected growth of the area. ci) Don Leivermann,CEO of St.Francis Regional Medical Center,said,"We are moving incrementally towards our vision of a new Medical Campus which will be designed specifically to accommodate the dramatically changing ratios of inpatient and outpatient care. The addition of a new Medical Office Complex to the campus will allow us to meet the growing need for medical office space to properly support our current medical staff and the increasing number of medical specialists coming to St.Francis." St.Francis is the only hospital in the Twin Cities seven county area that does not have a Medical Office Building on its campus or the room to build such a facility. Leivermann added, "Our primary goal at Si Francis is to provide the best medical services available to the communities we serve. We feel that the new St.Francis Medical Campus will strategically position us for the future and enhance our ability to do that. The location of the new Medical Campus is the key 325 West Fifth Avenue, Shakopee, Minnesota 55379(612)445-2322 Affirmative Action Employer.A member of the Benedictine Health System. to the proposed expansion. Our service area projections indicate a 14%growth rate over the next five years. This growth in population will mean inherent amounts of increased noise and congestion associ- ated with traffic,parking and emergency transports by ambulance and occasionally by helicopter. Our current landlocked facility is in the center of a residential neighborhood. A new Medical Campus located on the outskirts of the city would greatly benefit the citizens of Shakopee and the surrounding communi- ties we serve." St.Francis Regional Medical Center is a non-profit hospital,owned and sponsored by the Benedictine Health System of Duluth. St.Francis was recognized among the top 3%of all hospitals nationally by the Joint Commission on Accreditation of Health Care Organizations in 1990. The existing medical center is licensed for 126 beds and employs 432 people in addition to 224 physicians representing 30 different specialities and is Shakopee's second largest employer. St.Francis serves the communities of Shakopee, Chaska,Chanhassen,Savage,Prior Lake,Jordan,Eden Prairie,Belle Plaine,Carver and the balance of the Southwestern corridor of the State of Minnesota. 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(0o0vr v(O0 W (4A4:.r0A0 N0(0 r NJ N A A (0 0 0 I- 0Avr0v 0)v AN WVN OON A00r (4 (4(D(4-O(4(0 AWA D N N W UI(0 N N 0) (0 (40 IAW(OWW(DNUIIVNArr r A00A000Nw0wr 70 UI (n co AW 0 0 (0 wA000UI(0C0000(OWrNCr0OWUIC 0 A0NUI0A0VANOO M . . . . . . . . . . . . . . . . . . . . . . p 0 O W yr 0 0 co (0 v CII-(fIN v(0rrNNW VAONNNA00 W 00(0(00(0(J0A(4N Z v O 0 00 N0 0 0 NJ NJ V ON.)(UI V A UI(0N 0(O UIrN 0 AV A(O(0 A 000rCON0WOry C) D I 1 rn C) W I` rn N (0 v v UI AV(DAA(n(OANU)UI(ONv UIWW,IA 01 A000V 00(Ov(0(0 (0 0 v v N vO1-Cr0000(vvrv(OCNArrr VI ANAW (0(0(0rAVI N A r r W Wv(0(0CNC(OWAN(4 4CUIr(Or00) UI WONN N0W1-00A C) -4 r '1 r D C o C)Z Co 00 r 0 C 0 Z O H -4 r -4 \ < m G) 0 N m m nz *1 z m N C 73 x z -aD > D -�r : H O -1 O'1 O zC m - Z m 0 r N v v O v 1-4 -i H 0 Z C) C= rn A r A 'a rn r m Co D Z N C) Z r- A C- 0 r D O -4 z c --1 <x m H D 7O Z 0 m rn v 0 -o C) -▪ D cn - Co r ; 0 o - (T H 0 -1 0 H 0 z-< N rn v D co (D 70 N rn D-4 Cn 0 0 -4 O O w c -1 Cn D I-0 00 > 1 r w -4 4- ,1 v co m m r r _-+ D 0 A H • D Cn Z -17 4.7 0 D rn C) rn al 0 v w C7 -4 N 48 MINUTES OP THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE Regular Session August 21, 1991 Chairman Drees called the meeting to order at 7: 00 p.m. with Commissioners Otto, Case, Kelly, Mars and Roman present. Commissioners Stolarck, Ward and Reinke were absent. Barry Stock, Assistant City Administrator was also present. Otto/Case moved the approve the minutes of the June 19, 1991 meeting as kept. Motion carried unanimously. Mr. Stock noted that in the fall of 1989, the Shakopee Energy and Transportation Committee recommended to the City Council that the City adopt an ordinance amending the refuse collection section of the Shakopee City Code to provide for a closed refuse collection system. At that time, Council denied the Committee's recommendation but directed staff to revisit the issue when the refuse/recycling request for proposals were drafted. Mr. Stock stated that since we are in the process of preparing request for proposals, it would be appropriate to discuss, at this time, whether or not we should move to a closed refuse collection program. Mr. Stock noted that the City' s present refuse collection program provides for an open system. In other words, Shakopee residents have the option of selecting whom ever they wish. Mr. Stock also noted that recent state legislation has been passed which requires cities, over 5, 000 population, to insure that all residents and businesses have refuse collection services. Mr. Stock noted that one method to comply with the state's requirement would be to move toward a closed refuse collection program. A second option would be to license all refuse haulers operating within the Shakopee City limits and require them to submit a list of their customers to the City of Shakopee on an annual basis. This list would then have to be compared to another list of Shakopee residents to make sure that all households are being provided with service. Commissioner Roman stated that she felt the number one reason for moving toward a closed refuse system would be to reduce the potential for illegal dumping. Commissioner Otto stated that if residents are billed for service, they would more than likely use the service. Mr. Stock stated that the Shakopee Public Utility Commission billing system could be utilized to bill all residents within the Shakopee City limits. Delinquent accounts could be handled just as delinquent electric and water payments. Commissioner Kelly questioned how a rate is established under an open system. Mr. Stock stated that the rate is established in Minutes of the Page - 2 Energy and Transportation Committee August 21, 1991 conjunction with the rate specified in the request for proposals, submitted by the providers. Commissioner Kelly inquired whether there was any statistics on the number of person canceling refuse service from the City' s provider and not receiving service from another provider. Mr. Stock stated that there are no concrete statistics on how many residents in Shakopee do not receive any garbage service. However, Mr. Stock stated that he is aware of several households in the community who do not have refuse collection. Commissioner Mars questioned how difficult it would be for the City to compare a list submitted by several haulers against another list of residents, to determine if a household is provided with refuse service. Mr. Stock stated that he felt this would be a time consuming task even with a computer match program. Commissioner Mars stated that she felt that if the fee were set high enough that it would perhaps discourage haulers from offering refuse collection service in Shakopee and essentially would increase their rates to a level where Shakopee residents would be more apt to go with the City' s refuse hauler. Mr. Stock noted that if the Committee prefers a licensed system that they would have to recommend to City Council to direct the appropriate City officials to draft the appropriate ordinance to address the issue. Commissioner Mars stated that moving towards a licensed system under our present open refuse collection program, would provide Shakopee residents with the option to select whichever hauler they want and still provide a means for the City to comply with the state mandate. If the City were to pursue this option, she felt that it would be difficult for anyone to say that the City is impeding the free market process. Mr. Stock stated that under the present open contract system, City staff is spending an inordinate amount of time dealing with persons who cancel service and new customers. Under a closed contract system, it would be very simple, all residents would be billed for service. Mr. Kelly stated that as time goes on, it appears that refuse collection is becoming more of a utility - essential service. The City does provide service for electric, water and other services and residents have no other choice. Therefore, he stated that he felt that it would appropriate for the City to go to a closed refuse collection program. Commissioner Case stated that she did not think there was much difference in price between the City' s hauler and a private hauler at this time. She felt the difference was in the level of service provided. She questioned whether or not a system could be established where all residents in Shakopee were billed a specific Minutes of the Page - 3 Energy and Transportation Committee August 21, 1991 rate and that residents could choose which ever hauler they preferred. Mr. Drees stated that under Mrs. Case' s proposal, each individual hauler would have to agree to the established price set by the City. He stated that he thought this might be difficult. He stated that different haulers have different overhead costs and manpower costs and that to get everyone to agree to a specific price would probably be difficult. Discussion ensued on whether or not it would be more appropriate for the City to handle refuse billing or the hauler directly. Mr. Kelly stated that if the hauler is responsible for billing, he would also be responsible for collecting delinquent accounts. Mr. Stock stated that if a hauler is responsible for collecting payments, that it will make Shakopee residents more aware of the fact that they can go with which ever hauler they wished. Mr. Stock stated that he did not think it would be practical to have the hauler responsible for billing under the open contract system. He felt it would jeopardize many of the haulers ' accounts on which he based his original bid price. Commissioner Kelly suggested that perhaps, in the near future, the Committee should evaluate whether or not it was cost effective for the City to be responsible for refuse collection by City employees. Mr. Stock stated that when the County refuse plant goes on line, that it may be more feasible for the City to pursue City collection. It was the consensus of the Committee that moving to public collection should at least be evaluated. Commissioner Kelly questioned whether or not the state mandate applied to businesses. Mr. Stock responded in the affirmative. Roman/Mars moved to recommend to City Council that the open hauling system be maintained but that City officials be authorized to draft an ordinance licensing all refuse haulers within the Shakopee City limits. Motion carried unanimously. Roman/Case moved to request staff to research the possibility of a public refuse collection program. Motion carried unanimously. Mr. Stock stated that the City' s refuse and recycling collection contract expires on January 14, 1992 . It would therefore be appropriate at this time to discuss whether or not it would be appropriate to amend the current contract or solicit requests for proposals. Mr. Stock stated that he has drafted a set of requests for proposals. The current set of proposals request providers to give the City price quotations for the collection of refuse in three separate zones including an urban zone, rural zone and entire City limits. The proposal specifications also request the provider to quote a price utilizing the City' s billing system and the Minutes of the Page - 4 Energy and Transportation Committee August 21, 1991 contractor' s billing system. Finally, the quotations request quotes for variable volumes of waste, including extra service. Discussion ensued on whether persons in the rural area should have to pay more for refuse service than people living in the urbanized area. Mr. Kelly stated that right now there is only one refuse hauler that he is aware of that provides refuse collection service to his area. He questioned whether or not it would be possible for the proposal specifications to include some language that would require the provider to specify a rate for rural service with no guarantee of customers and that the provider would have to provide said service if requested. Mr. Stock stated that this was certainly possible and could be very easily added into the proposal specifications. Ms. Mars stated that it would not be practical to solicit price quotations for the rural area of service on a closed system basis since the Committee has already decided that it is not their intent to move to a closed system. Mr. Stock stated that he would delete all references towards a closed system from the refuse request for proposal specifications. Mr. Stock stated that the requests for proposal process provides the City with greater flexibility in selecting a provider that best will meet the needs of the community. Mars/Case moved to recommend to City Council that the appropriate City officials be authorized to solicit requests for proposals for refuse/recycling collection service in Shakopee. Motion carried unanimously. Discussion ensued on the fall yard waste program. Mr. Stock stated that the City has received a check from Scott County for the grant that was approved earlier this year. He is proposing that the fall yard waste collection program be scheduled for either October or November and that it be run in a similar fashion to the spring clean up day. Commissioner Case stated that she felt the fall yard waste collection day should be held in November. It was the consensus of the Committee that the fall collection date should be scheduled for November 9th. Commissioner Kelly questioned whether or not staff has received a quote for disposal of yard waste from other haulers. Mr. Stock responded in the negative. Ms. Case requested staff to get quotes from Minnesota Valley Compost Site and other private haulers. Mr. Stock stated that he would certainly obtain other cost quotations prior to the fall yard waste program. Commissioner Case questioned where the yard waste is being disposed of. Mr. Stock stated that yard waste is being transported to Kraemer' s Landfill where it is used as top cover. Mr. Stock also noted that there is a disposal fee that is charged to haulers disposing of yard waste. Minutes of the Page - 5 Energy and Transportation Committee August 21, 1991 Mars/Otto moved to request the appropriate City officials to schedule a fall yard waste collection program for November 9, 1991, utilizing the grant proceeds received from Scott County. Motion carried unanimously. Mr. Stock then reviewed the recycling and transit reports. Case/Otto moved to adjourn the meeting at 8 : 30 p.m. Motion carried unanimously. Barry A. Stock, Recording Secretary 9 SCOTT COUNTY ECONOMIC DEVELOPMENT COALITION MEETING MINUTES AUGUST 21, 1991 Members in Attendance: Barry Stock, Paul Knorr, Colleen Jones, John Albinson, Jim Parsons, Ken Anderson, Kevin Haugen, Randy Kruger, Greg Hoehn, and Kay Schmudlach Guests Present: Nat Wisser The fourth meeting of the SCEDC was called to order at 8:00 a.m. on August 21, 1991 in the Prior Lake City Hall Community Room. I. Approve Minutes of the July 17, 1991 SCEDC Meeting The following changes were recommended: On page 3 of the minutes, Ken Anderson noted that the coalition is referred to as committee. Each of the words committee should be changed to coalition. MOTION BY COLLEEN JONES, SECONDED BY JOHN ALBINSON, TO APPROVE THE JULY 17, 1991 MEETING MINUTES WITH THE CHANGES NOTED ABOVE. THE MOTION PASSED UNANIMOUSLY. II. Treasurer's Report Kay reported that the checking account balance is now $6,442 . 25. Kay reported that a check from the City of Savage for $500. 00 had' been recently delivered. Outstanding membership fees are yet to come from Marquette Bank of Shakopee and Scott County. III. Appointment of Additional Offices Barry Stock introduced Greg Hoehn from Marquette Bank of Shakopee and indicated that he would be the representative attending the meetings. Colleen Jones introduced Paul Knorr to the committee and indicated that he would be representing Marquette Bank of New Prague. MOTION BY KAY SCHMUDLACH, SECONDED BY KEVIN HAUGEN, TO APPOINT THE TWO NEW MEMBERS TO THE SCOTT COUNTY ECONOMIC DEVELOPMENT COALITION BOARD. THE MOTION WAS APPROVED UNANIMOUSLY. 1 IV. Update on Joint Powers Agreement Revisions Barry Stock indicated that he and Kay had met with attorneys from Scott County, Prior Lake and Shakopee to make the final revisions to the Joint Powers Agreement. The revisions have not been completed at this time but will be completed prior to the next meeting. Basically the revisions are minor except for several that may require some reorganization of the structure of the coalition. Kay suggested that one or two of the attorneys come to the next meetin7 and introduce the revisions to the committee along with the rationale for each change. Barry reported that he would take care of this by having the Joint Powers Ageement reat thenext completed and the attorneys present meeting. V. Discussion Membership with the Twin Cities Metropolitan Development Corporation Barry Stock introduced the subject matter of the membership with the Twin Cities Certified Development Company. Members who were in attendance at the last meeting received a good introduction to what this development company will provide. There was general discussion by the members as far as the difference in the programs and the level of the assistance that the certified development company will be able to offer our organization. MOTION BY RANDY KRUGER, SECONDED BY KEN ANDERSON, THAT CHAIRMAN BARRY STOCK AND A REPRESENTATIVE FROM A FINANCIAL INSTITUTION TO JOINTLY NEGOTIATE A MEMBERSHIP WITH THE TWIN CITIES CERTIFIED DEVELOPMENT COMPANY. THE MOTION PASSED UNANIMOUSLY. Barry asked for a volunteer to accompany him and it was decided that Kevin Haugen would be the individual . Barry was asked to clarify the question of who does the packaging. VI . Progress Report on One Year Work Program The Marketing Committee has not met, but requested that the committee discuss some of the elements that they had talked about previously. Those were: what type of group are we targeting, are we looking at end users, are we looking at developers, are we looking at brokers, who are we trying to contact. The committee spent some time discussing this and identified benefits for going with each of the categories of people. The committee 2 requested that the Marketing Committee spend a little more time investigating the access to list, the feasibility of contacting these different parties and report at the next meeting. Kay Schmudlach reported on the Business Retention Committee and stated that the committee had met once and that they are working on several different items. One being a labor survey, two being a community profile and third being an inventory of vacant lands and buildings. Kay requested that each of the City representatives complete and send in a copy of their labor survey both the results and the tool used so that the committee can compare them and come up with a hybrid. Kay also requested that the committees turn in the State generated community profile so that the data could be compared and collated. Kay will be working with the State to determine if the State is doing a Statewide labor survey. Also to make sure that any labor survey we use will meet the requirements of the State Star City Program. Kay is also calling the County to see what type of access we can get to list and will be callincj Kristin Converse to see if she has an inventory of businesses in Scott County. The committee has agreed to meet following the regular coalition meeting. VII . Other Business There was no other business at this time. VIII . Adjournment The meeting adjourned at approximately 9 : 10 a.m. 3 g/D MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Proposed Mining Operation in the Ag District Raymond Ames - Applicant DATE: September 4, 1991 NON-AGENDA INFORMATIONAL ITEM: On August 29, 1991, the City received an application from Raymond Ames for a proposed mining operation located in the Agricultural (Ag) zoning district. Staff has informed the applicant of the September 17, 1991, City Council public hearing, at which time the Council will consider amending the zoning ordinance. The proposed zoning ordinance amendment would delete the mineral extraction in the Ag and R-1 districts as a conditional use permit. Attached is a copy of the letter sent to the applicant on this item. September 5, 1991 Mr. Raymond Ames 301 West 136th Street Burnsville, Minnesota 55337 RE: Proposed Mineral Extraction Operation Raymond Ames - Applicant Dear Mr. Ames: After researching the requirements for an Environmental Assessment Worksheet (EAW) with the Environmental Quality Board staff, City staff has determined that the proposal does not fall under the mandatory EAW category. As defined in Section 4410. 4300, Sub. Par. 12, the area of extraction must exceed 40 acres. As proposed, the excavation area would not exceed 40 acres. However the Environmental Review process does grant a local Governmental Unit the authority to require an EAW when it determines that a project may have the potential for significant environmental effects. Based on the City's experience with gravel mining operations, it is likely that the Planning Commission will require that an EAW be completed prior to their review of the conditional use permit. If the Planning Commission determines that an EAW is required, the application will be determined to be incomplete and the public hearing rescheduled to a date after the completion of the EAW. City staff will forward information on your proposed project to the Planning Commission for their October 3 , 1991 meeting. Staff will ask the Commission to make a decision on the need for an EAW at this meeting. On Sept. 17, 1991, the City Council will hold a public hearing to consider amending the zoning ordinance. The proposed ordinance amendment would delete mineral extraction as a conditional use in the Ag and the R-1 districts. If the proposed ordinance amendment is adopted your property would need to be rezoned to an industrial district where mining is allowed as a conditional use. The rezoning of the property will be done at the discretion of the City Council and should not be viewed as a foregone conclusion. Raymond Ames Letter - Page 2 If you have any questions, please call me at 445-3650. Thank you. Sincerely, Lindberg S. Ekola City Planner cc: James Hill Greg Parranto BOARD OF ADJUSTMENT AND APPEALS Shakopee, Minnesota Regular Session September 5, 1991 MEMBERS PRESENT: Joos, Kahleck, Lynch, Mars, Allen, and Spurrier MEMBERS ABSENT: Christensen STAFF PRESENT: Lindberg Ekola, City Planner Terrie Sandbeck, Assistant City Planner Dave Hutton, City Engineer Aggie Unze, Recording Secretary I. ROLL CALL Chairman Joos called the meeting of the Shakopee Board of Adjustment and Appeals to order at 7 : 35 p.m. Roll call was taken as noted above. II. APPROVAL OF THE AGENDA The agenda was approved as presented. III. APPROVAL OF AUGUST 8 , 1991 MEETING MINUTES The meeting minutes were approved as presented. IV. RECOGNITION OF INTERESTED CITIZENS Chairman Joos recognized anyone present in the audience wishing to speak on issues not on the agenda. There was no response. V. PUBLIC HEARING: NANCY LEE/PATRICK BLOOD VARIANCE RES. NO. 621 Chairman Joos opened the public hearing to consider an application for several variances to required lot size, lot width and side yard setbacks, in order for the applicants to construct two buildings in which to operate a recycling business at 718 W. 3rd Avenue. Mr. Ekola, the City Planner, presented the report. He stated that Nancy Lee and Patrick Blood have submitted a variance application and an application for an Administrative Lot Reassembly. The applicants presently own four lots, zoned I- 2 , with their residence and a small garage located on the center lots. The applicant wishes to reconfigure the four lots into three. The proposed lot split would separate the house and the two new buildings on different lots. Minutes of the Page - 2 Board of Adjustment and Appeals September 5, 1991 The City Planner went on to explain that this would require four variances. The west lot would require a variance to the minimum lot area, a variance from the minimum lot width and two 5 ' side yard variances. The east lot would require a variance from the minimum lot area requirement. The City Planner also stated concerns for adequate parking space to meet the ordinance requirements. One of the criteria for granting a variance states that the variance should be the minimum variance which would alleviate the hardship. The City Planner suggested that, if the applicants were willing to amend their request, the four lots could be combined into one lot and only one variance to the minimum lot area would be required. The house could remain as a residential accessory use, as permitted in the I-2 Zoning Ordinance. The Commissioners discussed concerns of landscaping between the residential areas abutting the properties, the time of rezoning, the date of acquisition by the applicants and other concerns regarding the requested variances and the alternative suggested by staff. Nancy Lee, the applicant, of 718 West 3rd Ave. , summarized the process she has gone through since the beginning of establishing the business. She stated that they had contacted the City concerning these lots and their business before they purchased the property. During this time, they received conflicting information due to changes in staff at City Hall. Ms. Lee stated that she only became aware of staff' s alternative this morning and explained that this alternative would not allow them to qualify for the Small Business financing they were pursuing because the residence was sharing the business property. Commissioner Kahleck stated that she understood the dilemma the applicants were in, but explained that the Commission was not allowed to base their decision on an applicants financial situation in the consideration of a variance request. Florence Greening, 715 W. 4th Ave. , expressed her concern about runoff onto other properties and wondered whether there shouldn't be some limit as to how much development can occur on said lots. She noted the amount of industry the residents in the area are already enduring. She presented the Board with a petition from nineteen neighbors requesting that the Board deny the variance requests. Ms. Greening also mentioned that she was not aware that the alley between her property and the aforementioned site was vacated in 1968 . At present she is utilizing the alley. Dale Greening, 705 W. 4th Ave. , also expressed concern about how much business will be allowed on the site and who will keep it in check. Minutes of the Page - 3 Board of Adjustment and Appeals September 5, 1991 Commissioner Spurrier questioned whether recycling is a permitted use in the I-2 zone and requested clarification of parking stalls and sizes on the site plan. The City Planner affirmed that the proposed recycling business is a permitted use in the I-2 district. He also stated that the parking can be shared between lots but hesitates to encourage that for fear one lot is sold off later, leaving the other with inadequate parking. As far as the vehicle circulation space, 24 ' is the suggested amount of space behind the parking stalls. However, the ordinance does not specifically require it. Commissioner Mars stated opposition to the request due tc the fact that 3/4 of the property will be under variances. He felt now should be the time to correct some of the violations showing on the survey. Ms. Lee explained the parking stalls shown on the site plan and stated she was willing the change them to the Board' s wishes. She went on to suggest that some exclusion clause be added to the variance to allow them to split lots now and later combine all lots into one. Mr. Ekola noted that there is no legal measure available to the City to insure that the lots will be reassembled at a later date. Chairman Joos closed the public hearing. MOTION: Kahleck/Allen offered Variance Resolution No. 621, allowing one 7 , 560 square foot variance from the required lot size of one acre with amendment of the application by the applicant. VOTE: Motion carried unanimously. Chairman Joos informed the applicant of the seven day appeal process to the City Council. VI . PUBLIC HEARING: MARK J. WEINANDT VARIANCE RES . NO. 619 Chairman Joos opened the public hearing to consider a variance request from the minimum lot size for a property located on County Rd. 17 , 1/2 mile south of County Rd. 42 . Terrie Sandbeck, the Assistant City Planner, reviewed the request of Mark J. Weinandt, the applicant. She explained that Mr. Weinandt is processing a plat to combine two small lots into one. This plat will be reviewed by the Planning Commission later this evening. The lot resulting from this plat measures only 1. 28 acres. The Rural Residential (R-1) Zone requires lot sizes to be 2 1/2 acres . Therefore, the applicant is requesting a 1. 22 acre variance in order to place a residence on the property. Ms . Sandbeck also noted that the Minutes of the Page - 4 Board of Adjustment and Appeals September 5, 1991 required lot size requirement at the time of purchase was . 275 acres. Commissioner Lynch questioned if the variance would leave ample space for a septic system and if the site had been soil tested. Commissioner Spurrier and Joos asked if the site could support two drain fields. Ms. Sandbeck answered in the affirmative and stated that soil testing was done for platting purposes. Commissioner Lynch asked if the County will allow another driveway onto County Rd. 17 and expressed concern that residents might back out onto the County Rd. Ms. Sandbeck stated that the County did not recommend denial of driveway. Harry Weinandt, 1259 E. Maxine Cir. , father of the applicant, commented that 17 years ago the lots were adequate and that housing to the south are built on the same sized lots, therefore making it compatible to the area. David Eckart, 2017 E. Norton Dr. , stated concern that the driveway will hit a crest on County Rd. 17. John McReynolds, 311 E. 1st Ave. , identified himself as the home owner intending the move his house to the site. He stated the site has adequate room for a driveway to turn around in, rather than backing out onto County Rd. 17. Chairman Joos closed the public hearing. MOTION: Kahleck/Lynch moved to grant Variance Resolution No. 619, allowing a 1. 22 acre variance to the required lot size. VOTE: Motion carried unanimously. Chairman Joos reminded the applicant of the seven day appeal process to the City Council. VII. OTHER BUSINESS Commissioner Mars asked that staff request and provide more detailed maps and site plans. He also stated that he did not appreciate getting materials on the table the night of the meeting that required to be voted on that same evening. VIII.ADJOURNMENT The Board of Adjustment and Appeals adjourned at 8: 30 p.m. SHAKOPEE PLANNING COMMISSION Shakopee, Minnesota Regular Session September 5, 1991 MEMBERS PRESENT: Kahleck, Joos, Lynch, Allen, Mars and Spurrier MEMBERS ABSENT: Christensen STAFF PRESENT: Lindberg Ekola, City Planner Terrie Sandbeck, Assistant City Planner Dave Hutton, City Engineer Aggie Unze, Recording Secretary I. ROLL CALL Chairperson Kahleck called the meeting of the Shakopee Planning Commission to order at 8: 30 p.m. Roll call was taken as noted above. II . APPROVAL OF THE AGENDA Chairperson Kahleck requested the agenda be changed to reflect separate motions on the preliminary and final plats on the agenda. Mr. Ekola, City Planner, and Chairperson Kahleck requested three items be added under Other Business: 15a. McKenna Hearing - rescheduled 15b. Options on alley vacation on Block 42 City of Shakopee Plat 15c. Proposed Conditional Use Permit Application - Mineral Extraction The agenda was approved as amended. III. APPROVAL OF AUGUST 8 , 1991 MEETING MINUTES The meeting minutes of August 8, 1991 were approved as presented. IV. RECOGNITION OF INTERESTED CITIZENS Chairperson Kahleck recognized anyone present in the audience wishing to speak on issues not on the agenda. There was no response. V. PUBLIC HEARING: PROPOSED ORDINANCE AMENDMENT RELATING TO ADDING RETAIL SALES BUSINESS TO THE CONDITIONAL USES ALLOWED IN THE LIGHT INDUSTRIAL (I-1) AND HEAVY INDUSTRIAL ZONE (I-2) The City Planner reviewed the report on the proposed Ordinance Amendment to the I-i and I-2 zones. He stated that the Planning Commission had directed staff to draft a very Minutes of the Page - 2 Shakopee Planning Commission September 5, 1991 restrictive amendment, which may cover the needs of the denied rezoning application of Brambilla Motors. Mr. Ekola stated that the comprehensive ordinance amendment of 1986, for the Race Track District rezoning, recognized the need to protect the industrial property to the east of the racetrack and that this need is still valid. Staff suggests that if the Planning Commission wishes to approve the amendment, that it be limited to the wholesale and retail sales of commercial truck, heavy equipment, recreational vehicles and boats greater than 20 feet in length. He also suggested that the proposed conditional uses have additional conditions on lot size, intersection locations, parking, structure coverage, driveway limitations, exterior surfaces requirements, outside storage restrictions and other limitations on signs and temporary structures. Commissioner Mars questioned whether this amendment would allow the Minneapolis Northstar to sell retail. Mr. Ekola stated that they were too far from a main intersection. Commissioner Allen questioned the reason for minimum and maximum lot sizes. Mr. Ekola stated that this would avoid property subdividing, resulting in small lots. The maximum size requirement is intended to protect the industrial area. Discussion ensued on the Racetrack Land Use Study and how many intersection sites were available to quality to the conditions in the amendment. Rod Krass, Attorney for the Brambillas, stated that he felt the ordinance was excellent. He wished to clarify what was meant by vehicles being licensed and outdoor display and storage. Mr. Ekola explained that it meant vehicles that could be licensed by the state and the outdoor storage would be defined in the individual conditional use permits. Jon Albinson, from Valley Green Business Park, stated opposition to the amendment. He stated that the City Council had denied the rezoning because it was spot rezoning. He felt that this amendment was implementing spot usage and that it was not complying with the Comprehensive Plan. He cited specific land use objectives in the plan that this spot usage would violate. In referring to Resolution 3446, which denied the request for rezoning, he stated that some of the same reasons for denying the rezoning apply to the amendment. Mr. Albinson further stated that if the Planning Commission does approve the amendment, he felt it should be tightened up even more. He felt the uses should be added to the I-2 zone only. He stated that Condition d. should allow 35% or less of parcel to be covered by structures, buildings should be masonite on all four sides, no window signage should be allowed, and that the Planning Commission be allowed to add appropriate conditions to specific operations. Minutes of the Page - 3 Shakopee Planning Commission September 5, 1991 Steve Korte, representing Conklin Co. , also expressed reservations to the proposed amendment. He questioned the compatibility of retail recreational vehicles to an industrially zoned area and feared it would diminish the value of his company. His main concern was the safety of highway traffic coming into the industrial area, heavy with semi truck traffic and motorists gawking at displayed recreational vehicles. He requested that the Planning Commissioner not deviate from the I-2 land uses. Chairperson Kahleck closed the public hearing. MOTION: Spurrier/Mars moved to recommend to the City Council denial of the ordinance amendment which would allow retail sales in the I-1 and I-2 districts. VOTE: Motion carried unanimously. VI. PUBLIC HEARING: CONDITIONAL USE PERMIT RES. NO. 622 - RICK JEURISSEN Chairperson Kahleck opened the public hearing. The Assistant City Planner stated that the applicant, Rick Jeurissen of 2967 Marschall Rd. is requesting a conditional use permit to allow him to move a mobile home on the family farm to use as his residence. Ms. Sandbeck stated the Mr. Jeurissen meets all the requirements. However, she referred to a letter recently received from Gary and Sherla Monnens, 1963 Norton Dr. , who were unable to attend the Planning Commission meeting, but wished to voice opposition to the conditional use permit. They believe that approval would encourage other property owners to make similar request and therefore decline surrounding property values. Commissioner Mars questioned whether the County will allow him a permit for a driveway. Ms. Sandbeck stated the County will not permit an additional driveway onto the site and the City Engineer stated it will not probably change after the construction on C. R. 17 is completed. The applicant had not problem with sharing the existing driveway with his parents. Chairperson Kahleck closed the public hearing. MOTION: Kahleck/Lynch moved to approve Conditional Use Permit Resolution No. 622 , allowing the applicant to move a mobile home onto the property at 2967 Marschall Rd. , subject to five conditions. VOTE: Motion carried with Commissioner Joos opposed. Minutes of the Page - 4 Shakopee Planning Commission September 5, 1991 Discussion continued on what happens if the use is no longer needed, or if the property is sold. Ms. Sandbeck stated that the use will be monitored by the reviews and renewals and if the property is sold the new owners must meet the same criteria to keep the conditional use permit in force. VII. PUBLIC HEARING: AMENDMENT TO CONDITIONAL USE PERMIT 576 - MODEL STONE COMPANY Chairperson Kahleck opened the public hearing. The Assistant Planner outlined the requested amendment to Condition Use Permit No. 576. She stated that the permit allows the operation of a concrete ready mix plant in an I-2 Zoning District, on a parcel approximately 1.84 acres. The amendment is requesting to allow the applicant to enclose the business in order to operate all year round. Ms. Sandbeck noted that the Shakopee Public Utilities Commission is requiring that a standard water line be installed by the property owner as the enclosure is making the business permanent. In addition to the applicants request, staff has discovered that the legal description of the property is in error on the original resolution. This amendment would also correct the legal description in Conditional Use Permit Resolution No. 576. Roger Utpadel from Model Stone was present to answer any questions or concerns. Commission Spurrier asked the applicant where the trucks were washed on the site. Mr. Utpadel stated they were washed in the pit. Commission Spurrier questioned the environment impact of the materials washed into the pit. Mr. Utpadel stated that it was merely sand and rock. Commissioner Mars reminded the applicant that the Commission had received a letter from Elk River Concrete Products, a nearby operation, expressing no objections to the proposed amendment, but concern for traffic congestion at the intersection of Shiely Rd. and Hwy. 101. Mr. Utpadel agreed that it was a tough intersection but they have had no accidents and hoped their luck holds out until the bypass is completed. Further discussion ensued on washing the trucks in the pit. Ms. Sandbeck stated that Condition # 3 of the original permit prohibits washing and cleaning of trucks in the pit. Commissioner Joos questioned if it was hazardous and if this should be a condition. Mr. Ekola suggested that Scott County Environmental Health Dept. review the situation and in the Minutes of the Page - 5 Shakopee Planning Commission September 5, 1991 event they find no environmental problem, the condition could be deleted from the permit. The applicant was instructed to submit plans reviewed by the Scott County Environmental Health Dept. Chairperson Kahleck closed the public hearing. MOTION: Mars/Allen moved to approve the amendment to Conditional Use Permit, allowing the enclosure of the concrete and ready mix plant at Model Stone Co. , subject to eight conditions. VOTE: Motion carried unanimously. Chairperson Kahleck called a recess at 9: 35 p.m. The Planning Commission was reconvened at 9:50 p.m. by Chairperson Kahleck. XIII.PUBLIC HEARING: PRELIMINARY AND FINAL PLAT OF MULBERRY MEADOW - S. J. HELLER CORP. AND DEAN AND VERENA SMITH Chairperson Kahleck opened the public hearing for the Preliminary and Final Plat of Mulberry Meadow 1st Addition. The City Planner reviewed the plat submitted by Dean Smith and S. J. Heller Corporation and is located west of Market St. and south of the new 5th Ave. extension in an R-2 zone. He explained that this is a relatively small plat which was required to go through the platting process due to part of it being unplatted property. The applicants are proposing to subdivide the plat into 11 lots. There is an existing home and garage on Lot 7 of Block 2 . This lot and two additional lots in Block 2 are of sufficient size to develop into twin homes or duplexes. He explained that there is a small parcel of property on the northeast edge of the plat that is not owned by the developer and the City cannot require the developer to acquire the parcel . The City is currently developing 5th Ave. to the north of the plat and all stub lines for twinhomes will be in place, plus all single family home utilities installed. Commissioner Spurrier questioned whether the 5th Ave. project could be stalled to give the applicant more time. The City Engineer stated that the City Council ordered the project two years ago and all landowners have had time to plan. All utilities for abutting landowners have been placed in the street. David Brown, attorney for the S. J. Heller Corporation, addressed the Commission. His only concern was the Minutes of the Page - 6 Shakopee Planning Commission September 5, 1991 requirement that park dedication be paid on the entire plat. He stated that the portion of Wermerskirchen 2nd Addition contained in the plat has already paid park dedication fees. Chairperson Kahleck directed staff to research the park dedication and administratively settle on a fair dedication fee. Commissioner Spurrier and Commissioner Joos expressed concern for the 23 ' strip of property isolated along the northeast corner of the plat. Dean Smith, the other applicant assured the Commission that he had tried to secure the property and was unable to come to a settlement. Commissioner Spurrier asked the applicant if the wood cutting business on the property would continue. Mr. Smith stated it was already gone and would not return. Mrs. Smith questioned if 2 twinhomes was the allowable amount for their plat. Mr. Ekola answered that 10% is usually added as a condition in the approval. Chairperson Kahleck closed the public hearing. Commissioner Spurrier noted that the existing home is encroaching into the drainage and utility easement on Lot 7 of Block 2 . Mr. Smith stated there was no need for that large an easement as the adjacent property is already developed and all utilities are in. Dave Hutton suggested that the easement to the west side of Lot 7, Block 2 be reduced to 5 ' . MOTION: Spurrier/Lynch moved to approve the Preliminary Plat of Mulberry Meadow, subject to three conditions and amending the westerly 10 ' easement on Lot 7, Block 2 to 5 ' . VOTE: Motion carried unanimously. MOTION: Joos/Mars moved to approve the Final Plat of Mulberry Meadow. VOTE: Motion carried unanimously. IX. PUBLIC HEARING: PRELIMINARY AND FINAL PLAT - MARK'S ADDITION Chairperson Kahleck opened the public hearing. The Assistant Planner reviewed the Preliminary and Final Plat of Mark' s Addition, located on the west side of County Road 17 , approximately 3/4 of a mile south of County Rd. 42 , in a Rural Residential (R-1) zone. The applicant, Mark J. Weinandt is proposing to combine two unplatted lots of record into one Minutes of the Page - 7 Shakopee Planning Commission September 5, 1991 and sell the lot for a single family residential lot. The Board of Adjustment and Appeals approved a variance to the lot size requirement earlier this evening. Harry Weinandt, father of the applicant, questioned why a condition requiring a street light is included. Nobody else has one in the area. Commissioner Spurrier questioned if a percolation test had been done. Mr. Harry Weinandt stated that the test had been done by the potential buyers of the property who wish to move their existing home onto the parcel. Commissioner Spurrier questioned if two drain fields have been identified. Mr. Ekola suggested that a condition be added requiring the applicant to provide proof that two drain fields are available. Commissioner Joos asked if the 17 ' of right-of-way of County Road 17 is included in the lot area. Ms. Sandbeck stated it was not. Chairperson Kahleck closed the public hearing. MOTION: Spurrier/Lynch moved to approve the Preliminary Plat of Mark' s Addition subject to six conditions. VOTE: Motion carried unanimously. MOTION: Spurrier/Lynch moved to approve the Final Plat of Mark' s Addition. VOTE: Motion carried unanimously. X. PUBLIC HEARING: CONDITIONAL USE PERMIT RES. NO. 623 - JOHN AND MARY MCREYNOLDS The Assistant Planner outlined the request by Mary and John McReynolds for a conditional use permit to allow them to move their residence at 311 E. 1st Ave. to the newly approved Mark' s Addition Plat located on the west side of County Rd 17 , 3/4 mile from the intersection of County Rd. 17 and 42. Ms. Sandbeck reviewed the appraisal of the home and its value in comparison to the surrounding housing. She noted that the appraisal shows it to be less but that the applicants plan to build an attached three stall garage, a large family room on the second floor, install a fireplace and finish off the basement. These improvements would increase the value of the home to be equal to or exceeding the values of the adjacent homes. Minutes of the Page - 8 Shakopee Planning Commission September 5, 1991 John McReynolds was present to answer questions. Commissioner Mars asked the applicant if he intended to continue operating a business in his home. Mr. McReynolds stated no, that he is fully employed downtown and his business would cease to operate from his home after the move. Commissioner Mars questioned what assurance the applicant could give the Commission that the improvements would be made to the home. Mr. McReynolds presented an estimate for the construction of the garage and stated that he needed a three stall garage. Commissioner Joos stated that the property value will not necessarily increase accordingly to the estimate for the garage to make it compatible to the adjacent houses. Mr. Ekola noted that the house was a stick home. MOTION: Allen/Spurrier moved to approve Conditional Use Permit No. 623 , granting a permit to move a home onto Mark's Addition, subject to six conditions. VOTE: Motion carried unanimously. Discussion ensued on the compatibility of the house to surrounding homes. It was noted that the septic system and well, as well as the lot being wooded, would add to the value of the property. XI. PUBLIC HEARING: REZONE A PORTION OF THE PROPERTY AT 1440 W. 3RD AVE. - CLETUS LINK Chairperson Kahleck opened the public hearing. The City Planner explained the applicant's request for rezoning a portion of his proposed plat. The parcel is located within the R-4 and the B-i zones. He is requesting that the R-4 portion be rezoned to B-1 so the parcel can be uniformly zoned. Commissioner Spurrier expressed concern that the whole area ' s zoning should be straightened out at this time, so that the zoning lines match up to property lines, at one cost. Mr. Ekola explained that the applicant paid the rezoning fee for his property and he cannot request the rezoning of someone else' s property. He stated the Planning Commission could direct staff to initiate the rezoning of the area if they so desired. The applicant, Cletus Link, explained the proposed plat and the reasons for his rezoning request. He further requested Minutes of the Page - 9 Shakopee Planning Commission September 5, 1991 the Commission to allow the northerly easement to be deleted in case the property would be sold in conjunction with the parcel to the north of this parcel. Allen Frechette, a neighbor across Harrison St. , stated that the businesses have been good neighbors, but wondered where the driveway to this property would be, and would the parcel be serviced by City sewer and water. Chairperson Kahleck stated that these concerns will be handled shortly in the platting process. Chairperson Kahleck closed the public hearing. MOTION: Joos/Spurrier moved to recommend to City Council the rezoning of a portion of 1140 W. 3rd Ave. from R-4 to B-1. VOTE: Motion carried unanimously. XII. PUBLIC HEARING: PRELIMINARY AND FINAL PLAT OF WEST END ADDITION - CLETUS LINK Chairperson Kahleck opened the public hearing. Mr. Ekola reviewed the proposed plat of West End Addition, located at 1440 W. 3rd Ave. The proposed plat is made up of part of Outlot C of the Husman Addition and partially section land. The applicant, Cletus Link, is proposing to plat the parcel into one lot. Chairperson Kahleck revisited the question from Mr. Frechette regarding the access to this property. Mr. Ekola stated that the accesses for all these double fronted properties have been from the 3rd Ave. frontage road side of the plat. Commissioner Spurrier felt that access should only be allowed from the highway side due to the residential area on the east. Mr. Ekola suggested adding a condition requiring the execution of a separate agreement which will limit access to the site from 3rd Ave. only. Access to Harrison St. would be prohibited. Discussion ensued on the drainage system in the area. Dave Hutton provided the history of the public hearing to improve the storm drainage system in the area, and stated that the City Council decided not to do the improvements due to the high cost involved because of the bedrock in the area. The applicant proposed to extend the storm sewer to the adjacent system which drains down to 3rd and Harrison. Minutes of the Page - 10 Shakopee Planning Commission September 5, 1991 Further discussion continued on the storm drainage, which lots the storm drainage runs over, and where the existing storm sewers are. The applicant stated that the existing storm system is located in the Harrison right-of-way. He would run the storm sewer into the existing system. Mr. Link stated he would work out the pipe size with the City Engineer. The City Planner suggested that the small triangle at the southeast corner of the plat, which juts into the right-of- way, could be dedicated for Harrison's right-of-way at this time. The applicant had no problem with this suggestion. Chairperson Kahleck questioned the applicant's request to delete the north easement line of the plat. Mr. Ekola stated that it is a requirement of platting. He questioned whether the applicant would like to include the parcel north of the plat into the plat, thus eliminating the easement line. The applicant state he did not wish to do that at this time. Mr. Link questioned the condition requiring street lights to be installed, stating there were no street lights in that area. The City Engineer stated he did not think SPUC would require lights. Mr. Link also questioned the requirement of hooking up to City water and sewer, as it is not available to the plat. He stated he intends to put in a septic system and well. Mr. Ekola suggested an additional condition be added requiring two sites be made available for the septic system. Albert Realander of 1679 W. 6th, questioned what Mr. Link intended to build on the site, as they would not like a big industrial complex to the north of their residences. Mr. Link stated that the interested buyer is proposing a used car lot. Mr. Realander had no problem with that concept. Chairperson Kahleck closed the public hearing. MOTION: Mar/Allen moved to approve the Preliminary Plat for the West End Addition subject to conditions as amended. VOTE: Motion carried unanimously. MOTION: Joos/Allen moved to approve the Final Plat for the West End Addition. VOTE: Motion carried unanimously. Minutes of the Page - 11 Shakopee Planning Commission September 5, 1991 XIII.FINAL PLAT - THE MEADOWS 6TH ADDITION - GOLD NUGGET DEVELOPMENT INC. Chairperson Kahleck introduced the agenda item. The City Planner outlined the Final Plat of The Meadows 6th Addition, which would develop 32 single family lots and two outlots on approximately 22 . 31 acres. The area is zoned Residential (R-2) . Commissioner Spurrier questioned the vehicular clearance in the cul-de-sacs and questioned whether the Commission hadn't requested a 20 ' radius. Mr. Ekola stated that it was not acted upon by the Commission. Commissioner Joos questioned whether the Planning Commission had requested the street names not be duplicated on a plat, such as Larkspur Lane and Larkspur Court. The developer was directed to change the street name, as per approval by staff. MOTION: Lynch/Joos moved to approve the Final Plat of The Meadows 6th Addition, subject to conditions. VOTE: Motion passed unanimously. XIV. CAPITAL IMPROVEMENT PROGRAM The City Planner reviewed the Capital Improvement Program and requested the Planning Commission to recommend approval of the plan to the City Council. Discussion ensued on the recommendation for narrower streets, even in the original Shakopee area. Commissioner Spurrier wished to go on record in support of the narrower streets. The Sidewalk Replacement Program was explained by Dave Hutton. He stated the replacement program is required because of liability reasons. The State mandates that existing sidewalks must be maintained. A lengthy discussion ensued on the installation of new sidewalks. The Comprehensive Plan directs that a Sidewalk/Trail Plan be established. The City Engineer stated that the City Council hesitates to install sidewalks without an overall plan for sidewalk installation. Commissioner Allen requested that staff begin drafting a Sidewalk/Trail Plan and present it to the Planning Commission by the October or November meeting. The Planning Commission wished to go on record as highly recommending this plan as a priority to the City Council . Minutes of the Page - 12 Shakopee Planning Commission September 5, 1991 MOTION: Joos/Allen moved to direct staff to begin drafting a Sidewalk/Trail Plan. VOTE: Motion carried unanimously. XV. OTHER BUSINESS a. MCKENNA MINERAL EXTRACTION PUBLIC HEARING Mr. Ekola stated that the mediation process with the Metropolitan Council will be completed October 7. The Planning Commission needed to set a public hearing for the conditional use permit. The Planning Commission set October 17, 1991, at 7: 30 p.m. as the meeting date. b. APPLICATION FOR CONDITIONAL USE PERMIT FOR MINERAL EXTRACTION The City Planner informed the Commission that another application has been received requesting a conditional use permit for mineral extraction and land rehabilitation. He stated that previously the Commission had requested that the Environmental Assessment Worksheet (EAW) be completed before the review by the Planning Commission. MOTION: Mars/Joos moved to request an EAW be prepared for the application of the mineral extraction request. Mr. Ekola stated that, in this case perhaps the Commission should review the application first, as it does not qualify for the mandated EAW. Commissioners Mars and Joos withdrew the motion. MOTION: Mars/Joos moved to direct staff to bring the preliminary findings on the application to the October 3 , 1991, Planning Commission meeting and they would decide at that time if an EAW is necessary. VOTE: Motion carried unanimously. The Planning Commission requested that a strong message be sent to the City Council to take action on the enactment of the Amendment to delete mining as a conditional use in the Agricultural District and the Rural Residential District. Minutes of the Page - 13 Shakopee Planning Commission September 5, 1991 c. VACATION OF ALLEY IN BLOCK 42 OF CITY OF SHAKOPEE PLAT Chairperson Kahleck directed staff to research the vacation of the alley in Block 42 of the City of Shakopee Plat and study the feasibility of re-opening that alley. Chairperson Kahleck reminded the Commission of the park tour and encouraged members to participate. A discussion took place on the Conditional Use Permit issued to Routson Motors, which allowed an existing building to be moved onto the property. XVI. ADJOURNMENT The Planning Commission adjourned at 12 : 00 p.m. 4 k3 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - AUGUST 1991 August 1991 August 1990 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 7 78 5,617,600 11 61 3 ,816,900 Single Family-Septic 3 11 1,790,600 2 12 1, 569, 900 Multiple Dwellings - 7 779, 600 (# Units) (YTD Units) (-) (14) - (-) (-) - Dwelling Additions 2 58 273 ,990 8 51 124, 650 Other 1 12 70, 380 - 13 114 , 110 New Comm. Bldgs 1 4 1, 261,800 - 4 4, 370, 000 Comm. Bldg. Addns. - 1 40, 000 - 4 1, 741, 000 New Industrial-Sewered - - - - 1 11,972 , 000 Ind. Sewered Addns. - 1 16,400 - 2 1, 012 ,800 New Industrial-Septic - - - - - - Ind. Septic Addns. - - - - - Accessory/Garages 10 28 242,290 6 25 143 , 354 Signs & Fences 3 50 111,867 13 62 85, 325 Fireplaces/Wood Stoves - 1 4, 200 1 9 18, 255 Grading/Foundation - 3 202 , 500 1 4 95, 000 Remodeling (Res. ) 2 25 184,409 2 18 95, 000 Remodeling (Inst. ) 1 1 30, 000 - - - Remodeling (Comm/Ind. ) 7 36 2,473 , 397 3 26 655,700 TOTAL TAXABLE 36 315 13, 069, 033 47 292 25, 813 , 994 TOTAL INSTITUTIONAL 1 1 30,000 - - - GRAND TOTAL 37 316 13 , 099, 033 47 292 25, 813 , 994 No. YTD. No. YTD. Variances - 3 2 Conditional Use 1 6 2 5 Rezoning - 2 - - _ - Moving - - Electric 33 219 34 206 Plumbing & Heating 35 315 30 272 Razing Permits Residential - 1 - 1 Comm./Ind./Inst. - - - 1 Total dwelling units in City after completion of all construction permitted to date 4 , 582 Jeanette Shaner Building Department Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN AUGUST, 1991 9155 Olson Construction 1141 Monroe Street Garage 9,200 9156 Cletus Link 1216 Jefferson Street House 102,300 L 2 B 2, South Park View 1st 9157 Valleyfair One Valleyfair Drive MiniGolf 750, 000 9158 Laurent Builders 637 Stonebrooke Drive House 170, 000 L 15 B 2, Stonebrooke 1st 9159 Steve Berens 306 West 5th Avenue Roof 1,200 9160 Valleyfair One Valleyfair Drive Sign 10, 000 9161 Bob Weckman 2366 Canterbury Road Addn. 2,000 9162 Monnens Custom Bldrs. 300 So. Naumkeag Deck 2, 000 9163 Scott LaCourse 1261 Sapphire Lane Stg Shed 450 9164 Richard Nau 1776 County Road 83 Shelter 4, 000 9165 Steve Wermerskirchen 1756 Montecito Drive Stg Shed 250 9166 Ron Clark Const. 2644 Lakeview Drive House 155, 000 L 3 B 2, Stonebrooke 1st 9167 Dahl Builders 2045 Murphy Avenue House 62, 500 L 9 B 4, Heritage Place 9168 Carlson Real Estate Shakopee Town Square Remodel 7,800 9169 T. R. Anderson 2140 Murphy Avenue Remodel 1,909 9170 Medici Corp. 325 West 5th Avenue Remodel 30, 000 9171 George 's Construction 1257 Marschall Road Remodel 8, 000 9172 Stonebrooke Golf Club 2693 County Road 79 Sign 3, 000 9173 Siding Masters Inc. 620 McDevitt Street Garage/Porch 17, 500 9174 Ries Builders 287 Marschall Road Remodel 13 ,200 9175 David Rief 571 Hennes Avenue House 113 , 000 L 9 B 1, Prairie View 3rd 9176 Vernon Dockendorf 4002 Marschall Road Pole Bldg 20, 000 9177 David Schmidt 1300 Pondview Court Remodel 7, 000 9178 Virgil Mears 1813 E. Shakopee Avenue Stg Shed 1, 100 9179 Novak Fleck 1156 Naumkeag Street House 69, 000 L 15 B 2 , Meadows 5th 9180 Robert Wolf 1170 Limestone Drive Stg Shed 1, 000 9181 B & D Development 449 Hillwood Drive House 124 , 000 L 2 B 1, Hillwood Estates 9182 Morcon Construction 917 Dakota Street Remodel 38, 000 9183 Morcon Construction 10th & Lewis Street Remodel 48, 000 9184 Novak Fleck 918 Goldenrod Lane House 67, 000 L 8 B 3, Meadows 5th 9185 Novak Fleck 966 Goldenrod Lane House 63, 000 L 5 B 3, Meadows 5th 9186 Daniel Houlton 825 Market Street Garage 4, 500 9187 Ngo Nguyen 1170 Minnesota Street Deck 3 , 000 9188 Mn. Valley Fence 1718 Presidential Lane Fence 3 , 000 9189 Stang Concrete JEJ Park Warming House 36, 800 9190 G. F. Juergens 1290 Diamond Court House 85, 000 L 29 B 5, Hauer' s 4th 9191 Schilz Ornamental Iron 4401 Valley Ind. Blvd. Comm. 8, 000 Total: $2 , 041,709 MINUTES OF THE SHAKOPEE PUBLIC UTILITIEz-' COMMISSION The Shakopee Public Utilities Commission convened in regular session on July 1 , 1991 at 4: 30 P.M. in _,__ Utilities meeting room. A MEMBERS PRESENT : Commissioners Cook at: O' Toole . Also Liaison Wampach, Manager Van Hout and Secretary Yeuden . Commissioner Kirchmeier was absent . Lotion by O'Toole, seconded by Cock that the minutes of the April 16 , 1991 special meeting, June 10 1591 special meeting and June 3 , 1991 regular meeting be approved as kept . Motion carried. BILLS READ: City of Shakopee 20 , 032 . 00 ARA!Cory refreshment Service 104 . 00 Sherri Anderson 65 . 75 Al ' s Landscaping 4 , 645 . 40 Athmann Industrial Medical Supplies , Inc . 61 . 13 Bauer Tire and Service Center 20 . 00 Bentz Construction, Inc . 852 . 00 Border States Electric Supply 308 . 25 Business Essentials , Inc . 139 . 81 City of Shakopee 1 , 271 . 68 City of Shakopee 776 . 67 Clay ' s Printing Service 178 . 30 John Dellwo 65 . 75 Ditch Witch of Minnesota, Inc . 5, 504 . 63 Dorcon, Inc . 42 . 80 Glenwood Inglewood 14 . 30 Gopher State One-Call , Inc . 566 . 00 00 Graybar Electric Company, Inc . H & C electric Supply 3 ,149 . 0619 . 06 HDR 367 . 45 Hance Cable Testing and Locating 101 . 95 Harmons Hardware 65 . 75 Roger Hennen 210 . 00 F.F . Jedlicki , Inc . 34 . 09 Leef Bros . , Inc . Ray LeMieux 60 . 2460 . 4 Minnesota Valley Gas Co. McGrann Shea Franzen Carnival Straughn 245 . 75 Lamb Chartered 3 . 41 Minnegasco Minnesota Valley Electric Coop 2 . 182 . 00 Minnesota Valley jesting Laboratories , Inc . 30 . 00 Sheldon Moe 65 . 75 Northern States Power Co. 1 , 399 . 56 Northern States Power Co. 332 . 32 Motor Parts Service Co . , Inc . 294 . 88 Eugene Pass 65 . 75 A Precision Metal Fabricators 42 . 00 Reynolds Welding Supply Co. 4 . 34 Road Machinery and Supplies Co. 809 .88 Rodack Enterprises 28 . 00 Terrill Roquette 65 . 75 Kent Sanders 65 . 75 Schoell and Madson, Inc . 16 , 424 . 08 Sensus Technologies , Inc . 147 . 71 Shakopee Ford 12 ,223 . 00 Shakopee Ford 14 ,877 . 00 Shakopee Public Utilities Commissicn 106 . 38 Shakopee Services , Inc . 43 . 46 Signs of Quality 31 . 00 Simon-Midwest , Inc . 3, 805 . 97 Southwest Suburban. Publishing 192 . 72 Starks Cleaning Services , Inc . 68 . 00 Dean Struck 89 . 28 System Control Services 104 . 40 T & R Service 51 . 00 Total Tool 34 . 82 Transport White GMC , Inc . 40 . 00 Truck Utilities Mfg Co . 24 . 85 Lou Van Hout 567 . 48 Westinghouse Electric Supply Co. 448 . 00 Wheeler Lumber Operations 6 , 502 . 65 Wild Iris, Inc . 46 . 00 Yarusso' s Hardware Co. 50 . 75 Art Young 65 . 75 Marvin Athmann 65 . 75 Motion by Cook , seconded by O' toole that the bills be allowed and ordered paid. Also to include payments to Cooperative Power and Northern States Power Co. when those bills arrive . Motion carried. City Engineer, Dave Hutton arrived and took a seat . A discussion was held regarding charges for the Lewis Street project and the Shakopee Public Utilities Commission part in that project . Liaison Wampach gave the liaison report . Manager Van Hout gave a the results of a report by Schoell and Madson regarding the water tank inspections . Well #3 has a new pump installed and it appears to be working well . A communication from Minnesota Valley Coop regarding an extension on their .right to exercise their option on the option area was acknowledged. 1 Motion by O'Toole , seconded by Cook to receive letter from Minnesota Valley Electric Coop and to examine the propoFai to extend the closing date. Motion carried. Commissioner Cook reported on the success of the Minnesota Municipal Utilities Association summer convention. Motion by Cook, seconded by O'Toole to offer Resolution #373 A Resolution to Provide Water Service to Tahpah Park. Ayes : Commissioners O'Toole and Cook. Nayes: none. Resolution passed. Motion carried. There was one new plat for June, Heritage Place 3rd Addition. The oversizing cost for the Heritage Place 3rd Addition was estimated to be $5 ,000 . 00 . There were six fire calls for June, 1991 for a total man hours of two hours and 15 minutes . There were no lost time accidents for June, 1991 . The next regular meeting will be held on August 5 , 1991 in the Utilities meeting room. Motion by O' Toole, seconded by Cook that the meeting be adjourned. Motion carried. ^ ` . 14. ' ' _ , 1 _ ; Barbara Menden, Commission Secretary MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION j The Shakopee Public Utilities Commission convened in regular session on August 5 , 1991 at 4 : 30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners Cook, Kirchmeier and O' Toole . Also Liaison Wampach, Manager Van Hout and Secretary Menden . BILLS READ: City of Shakopee 20 ,032 . 00 ARA/Cory Refreshment Services 104 . 00 A T & T 21 . 47 American Water Works Assn 474 . 30 Auto Central Supply 120 . 87 B & B Transformer Inc . 125 . 00 Battery & Tire Warehouse Inc . 66 . 90 Bauer Built Inc . 322 . 24 R.W. Beck and Associates 1 , 371 . 53 Bentz Construction Inc . 360 . 00 Border States Electric Supply 855 . 62 Burmeister Electric Co. 615 . 20 Certified Laboratories 241 . 57 City of Shakopee 72 . 40 City of Shakopee 1 ,013 . 97 City of Shakopee 329 . 52 Chicago North Western Transporation Co. 180 . 00 Robert Conrad 95 . 48 Cooperative Power 44 , 780 . 98 H.M. Cragg Company 239 . 75 Ditch Witch of Minnesota Inc . 444 . 24 Dressen Oil Co . 167 . 02 Feed-Rite Controls Inc . 1765 . 20 Glenwood Inglewood 19 . 40 Gopher State One-Call Inc . 423 . 50 Graybar Electric Co. Inc . 2, 543 . 71 H D R2,387 . 81 Hance Cable Testing & Locating 149 . 25 Tammy Hendrickson Johnson 12 . 81 Hennen' s ICO 7 . 50 F.F. Jedlicki, Inc . 390 . 00 Jerry' s Lawn Service 790 . 00 Jeannie M. Jesse 13 . 63 Ladbrooke Racing (Canterbury Downs ) 3 , 540 . 90 Leef Bros . Inc . 22 . 62 Ray LeMieux 79. 20 M-V Gas Co. 16 . 50 Maier Engineering Inc . 108. 00 McGrann Shea Franzen Carnival Straughn & Lamb, Charter 189 . 25 Minnesota Conway Fire & Safety 150 . 75 Minn_. Public Utilities Comm . 176 . 30 Minn. Municipal Utilities Assn. 400 . 00 Minnesota Valley Testing Laboratories 84 . 00 Motor Parts Service Co . Inc . 17 . 55 Nebraska Municipal Power Pool 120 . 00 LeNay Nelson 4 . 43 Newark Electronics 88. 40 Northern States Power Co . 86 , 719 . 13 Northern States Power Co . 1 , 174 . 46 Northern States Power Co . 549 , 570 . 69 Northern States Power Cc . 332. 32 Otter Tail Power Co . 82 . 43 E.H. Renner & Sons 9 , 516 . 87 Reynolds Welding Supply Co . 4 . 20 Ries Heating & Sheet Metal 53 . 50 River Electric Assn. 12 , 379 . 47 Road Machinery & Supplies Co. 5 ,241 . 99 Saint Francis Medical Crt . 5 , 311 . 36 Schoell & Madson Inc . 3 ,199 . 04 Scott Carver Dakota Comm . Action Agency 53 . 56 Shakopee Ford Inc . 14 . 57 Shakopee Public Utilities Commission 113 . 67 Shakopee Services Inc . 87 . 13 Al Smith Excavating 318. 00 Southam Business Information & Comm. Gr. USA Inc . 120. 00 Southwest Suburban Publishing 306 . 57 Sport About 400.00 Starks Cleaning Services 68 . 00 Dean Struck 85. 92 System Control Services 1 ,264 . 40 T & R Service 85 . 00 Total Tool 37 . 70 U. S . West Communications 311 . 82 Lou VanHout 312 . 93 Viking Steel Products - Inc . 92 . 10 Water Products Co. 138 . 96 Westinghouse Electric Supply Co. 2,989 . 00 Woodhill Business Products 2 , 232 .80 Yarusso's Hardware Co. 106 . 62 Motion by Kirchmeier, seconded by O'Toole that the bills be allowed and ordered paid . Motion carried. A communication has been received regarding the Northern States Power Co. Municipal Conference to be held on September 12, 1991 . Liaison Wampach gave his report . The 2nd Ave . Reconstruction project got a late start , but no problems are foreseen . Mr . Alec Beck, attorney for JMG, Inc , Mr . John Gearin, A President of JMG, Inc and Dan Johnston representing himself were present for the discussion of the awarding of the bid for the tank painting . Ken Adolf , Schoell and Madson , Inc . presented the bid tabulations on the cleaning and coating repair of water storage tasks project No. 91-1 along with their recommendations . A discussion followed on the tank paintings and problems involved with getting the work done on a timely schedule . Motion by Cook, seconded by O'Toole to award to JMG, Inc . the cleaning and coating of the water storage tanks , Project No. 91-1 for the low bid of $53 ,480.00 . Motion carried. Motion by O'Toole, seconded by Kirchmeier that the Shakopee Public Utilities Commission amend the agreement to transfer the affective date of the option area to March 1 , 1992 . Motion carried. Manager Van Hout informed the Commission that the Cooperative Power Association has asked Shakopee Public Utilities Commission to become a Class C member . Motion by Kirchmeier, seconded by O'Toole that the Shakopee Public Utilities Commission apply for membership to Cooperative Power Association in accordance with the application drafted by our Attorney . Motion carried. Motion by Kirchmeier, seconded by O'Toole to accept the recommendation of the Manager to award the contract based on the proposal for the electric long term plan to R.W. Beck at an approximate cost of $25 ,000. 00 . Motion carried. There will be power supply presentations on Aug. 7 and Aug. 8 from the River Electric Association. The Status of the transformer at Murphy' s Landing was discussed. It was the concensus of the Commission that Murphy's Landing pay for the cost of the transformer over a five year period. General Street Lighting Specifications were presented by Manager Van Hout . Specifications will be sent down to the City Hall for their comments . A memo from Manager Van out regarding the Administrative policy on service Y' s was presented. The Engineers ' have given an estimate of the downtown 4 relocation reimbursements from the State of Minnesota for the electric in the amount of $170,000 . 00 Shakopee Public Utilities cost is estimated to be $147 ,000 . 00 . The abondonment of Well #1 was discussed . The Commission was in agreement with the intent to do this in the near future . Motion by Cook, seconded by O'Toole to award the bid for the 1992 audit to Jaspers Streefland and Co. in the amount of $6 , 900 . 00 . The next regular meeting of the Shakopee Public Utilities Commission will be held on September 9, 1991 at 4 : 30 P.M. in the Utilities meeting room. There will be a special meeting for the purpose of paying bills on September 3 , 1991 in the Utilities meeting room. There were no new plats for July, 1991 . There was one fire call for a total man hours of 60 minutes . There were no lost time accidents for July, 1991 . Motion by Kirchmeier, seconded by O'Toole that the meeting be adjourned. Motion carried. 1 -)1[01.6 COIL_ N\YANCIZYN Commission Secretary: Barbara Menden MINUTES OF THE SHAKOPEE PUBLIC UTILITES COMMISSION 4 The Shakopee Public Utilities Cor.?russion convened in special session on September 3 , 19` at 4 : 30 F .N. in the Utilities meeting room. MEMBERS PRESENT : Commissioners C:ck , Kirchmeier and O' Toole. Also Manager Van Hout anc Secretary Menen . BILLS READ: City of Shakopee 20 ,032 . 00 ARA/Cory Refreshment Services 78 . 00 A T & T 42 . 55 A T & T 16 . 59 R .W. Beck and Associates 766 . 81 B & B Transformer, Inc . 409 . 25 Bentz Construction , Inc . 300 . 00 Berens Market 312 . 11 Border States Electric Supply 2 , 558 . 13 Business Outfitters 426 .86 City of Shakopee 63 , 514 . 00 City of Shakopee 932 . 96 City of Shakopee 76 . 88 Cooperative Power 43 ,283 . 65 Copy Duplicating Product" Inc . 3, 195 . 00 Cy ' s Amoco and Tire Center 642 . 22 Dan Routson Chev Pontiac Olds Chev 127 . 88 Dressen Oil Company 72 . 07 Environmental Quality Board 334 . 65 Feed-Rite Controls Inc . 498 . 98 Glenwood Inglewood 9 . 50 Gopher State One-Call , Inc . 381 . 00 Graybar Electric Company, Inc . 2,326 . 00 Grommesch Sod Service 193 . 75 HDR 8, 972 . 23 Hach Company 96 . 90 Hance Cable Testing and Locating 276 . 30 Harmons Hardware 18 . 51 F . F. Jedlicki Inc . 676 . 16 Jerry ' s Lawn Service 790 . 00 Kentucky Fried Chicken' 15 . 12 Leef Bros . , Inc . 22 . 60 Minnesota Valley Gas Co . 16 . 50 Ray LeMieux 66 . 00 MCGrann Shea Franzen Chartered 263 . 45 Mike ' s TV and Appliance 799 . 00 Minnegasco 24 . 53 Minnesota Department of Public Service 14 , 777 . 35 Minnesota Valley Testing Laboratories , Inc . 54 . 00 Minnesota Valley electric Coop 36 , 391 . 00 Motor Parts Service 61 . 94 Nebraska Municipal Power Pool 60 . 00 Northern States Power Cc . 518, 905 . 95 Northern States Power Co . 332 . 32 Northern States Power Co . 1 ,077 . 44 Pitney Bowes 111 . 00 Rodack Enterprises 28 . 00 St . Paul Book and Stationery Co . 143 . 91 Shakopee Public Utilities Co. 169 . 33 Al Smith Excavating 728 . 00 Southwest Suburban Publishing 308 . 28 Starks Cleaning Services , Inc . 68 . 00 Stemmer Farm and Garden Supply Inc . 22 . 00 Super 8 Partnership 2,844 . 88 Dean Struck 80 . 64 System Control Service 12 . 15 T & R Service 431 . 00 United Compucred Collectiors , Inc . 225 . 00 U . S . West Communications 78 . 34 Lou Van Hout 67 . 63 Voss Lighting 837 . 46 Water Products Company 1 , 624 . 07 Westinghouse Electric Supply Co . 950 . 00 Paul Woyda 14 . 91 Yarusso ' s Hardware Co . 115 . 27 Jim Dunning 45 . 36 Motion by Kirchmeier, seconded by O' Toole that the bills be allowed and ordered paid. Motion carried. The commission watched a film on the River Electric Association . . Motion by Kirchmeier , seconded by O'Toole that the meeting be adjourned . r. , \ 1 Barbara Menden, Commsion Secretary l( MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Atwood Street - On Street Parking Signage DATE: September 11, 1991 INTRODUCTION: Attached is a correspondence that Mayor Laurent received from Edward and Jeanette Giles. The Giles reside at 126 South Atwood Street. The Giles are requesting that the on-street parking restrictions on Atwood Street between First Avenue and Third Avenue be changed to comply with the normal and customary calendar parking restrictions. BACKGROUND: Atwood Street is currently posted with signage regulating parking consistent with the parking hours in the Central Business District. Section 9 . 50 Subd. 3 of the Shakopee City Code regulates parking hours in the Central Business District. The parking hours setforth in Subd. 3 provide no parking on streets within the Central Business District between 2 :00 a.m. and 6: 00 a.m. The Giles presently have several renters who are utilizing the on-street parking. The present parking as posted does not allow the Giles tenants to park on-street all night. After reviewing Section 9.50 of the Shakopee City Code it appears that Atwood Street is not included in the Central Business District. Therefore, City staff has errored in posting parking hours in this area. Staff is taking the appropriate actions to change the signage to comply with the normal and customary winter parking restrictions. (Calendar Parking) The Giles have been notified of the aforementioned course of action. ACTION REQUESTED: No official Council action is necessary. AM!" 1 SMPB R Aft Tho �x)ccs . • Tom- o -Vod-nS Ocr --ave S ai O\ 1bb\ 1 kvkb sha t►-�- �� � �,Q f- vrverO 1,,,b 6•N.. - a7 V-ONN)V-Ss4bNV •os, f- - # 11 ) c) ` - 11,( 1// , . ,o * 'I ✓ Shakopee Community Youth Building Committee Minutes: July 15 , 1991 9: 00 am to 10: 00 am Members attending: Joyce Bassinger, Bob Nead, Darrell Trowbridge, Sara Call Minutes from meeting of June 15, 1991 , approved by members present. Treasurers report: Gary Lindstrom did not attend meeting, no report given. New treasurer to be elected. Old Business: Ed Dressen was invited to attend our meeting to discuss scheduling. We will attempt to reach him for our next meeting. New Business: New officers elected: Joyce Bassinger, chairperson Darrell Trowbridge, treasurer Sara Call, secretary Bob Nead, Vice chair Ann Tuttle, Vice chair It was discussed that Ann Tuttle has had no contact with the committee since last fall. Joyce will contact her to affirm her interest in remaining a member. Darrell will contact Gary Lindstrom in changing over the checkbook and signing new signature cards, Joyce B. , Darrell T. and Sara C. will be new authorized signers. _ . Derby Days: #35. 00 permit is needed to have a concession booth. A check will be obtained to pay for the permit. We will sell popcorn and candy. Bob will contact Vic' s popcorn for prices and supplies. Candy. is supplied thru Prchal' s candy. Belo will contact them also. Sara has a booth that the youth committee can use for the concession. We will need to set up a schedule for volunteer workers to work in the booth. We will call on the Boy Scouts, Girl Scouts and Cub Scouts again this year to work. A special meeting for final Derby Day planing will be held Sat. July 27, at 9am. Suggestion was made to waif until the 3rd week in August to clean the floor. Activity in the building seems to be light er in the summer. All members recieved keys to the building. Supplemental Planning Meeting July 27 , 1991 Members present: Joyce B. , Bob N. , Darrell T. , Sara Bob has contacted Vic' s popcorn. We will purchase pop- corn from Vic' s, for $14. 00-$15. 00. Prchal ' s candy will de- liver candy on Wed. , July 31st. We are using last years in- formation on candy sold submitted by Gwen Solseth to determine cont' d. Shakopee Community Youth Building Committee Meeting cont' d. amount to be purchased. Scheduling still needs to be worked on for all shifts. Bob and Sara will make the phone calls. the checkbook has not been obtained from Gary Lindstrom yet The committee drafted a resolution for Marquette Bank for authorized signers. this was given to Darrell Trowbridge to be taken to Gary. they will obtain the proper signature cards. Three checks are needed for Derby Days that Gary and Joyce can sign until this is resolved. A note for supplies needed has been left. Joyce will contact Ed Dressen, and also invite him to come to our next regular meeting. A final planning meeting has been set for Thurs. Aug 1st at 8: ' 00 pm. Respectfullysubmitted by: • Sar44(20.J2_,Call , secretary cc: Judy Cox City of Shakopee REMINDER: NEXT REGULAR MEETING SATURDAY SEPTEMBER 14 , 1991 9am INFORMATIONAL MEMO TO: Dennis R. Kraft , City Administrator FROM: Judith S . Cox, City Clerk RE: Upcoming November 5th Election DATE: September 17 , 1991 Please be advised that Independent School District 720 will be having a referendum on the November 5th ballot . The ballots will contain both the city election and the school district election. As was done two years ago , absentee ballots will be available at both city hall and at the school district offices . The ballots will be counted at the county auditors office after the polls close by the optical scanner. Absentee ballots will be available beginning October 4th. MoodyInvestors Service 99 Church Street,New York,N.Y. 10007 September 11, 1991 Mr. Dennis Kraft City Admin. City of Shakopee 129 E. 1st. Ave. Shakopee, Minnesota 55379 Dear Mr. Kraft: We wish to inform you that our Rating Committee has assigned the rating of A to the $1,725,000 City of Shakopee, Minnesota General Obligation Bonds to be sold September 17, 1991. In order that we may maintain this rating over the period of the loan, we will require current financial and other updating information. We will appreciate your continued cooperation in the future. We would appreciate receiving a copy of the final Official Statement when available. Under separate cover you will be receiving a copy of our credit report on the above referenced bond sale. Should you have any questions regarding the above, please do not hesitate to contact Dan Ashenbach at (212) 553-0880. Sincerely yours, • ci Daniel N. Heimowitz Executive Vice President Director Public Finance Department DA:kh cc: Mr. Greg Voxland Finance Director City of Shakopee 129 E. 1st. Street Shakopee, Minnesota 55379 Ms. Coral Houle Finance Analyst Springsted Inc. 85 East Seventh Place., Ste. 100 St. Paul, Minnesota 55101 TENTATIVE AGENDA ADJ.REG. SESSION SHAKOPEE, MINNESOTA SEPTEMBER 17 , 1991 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Liaison RepZYts from Councilmembers 4] Mayor' s Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Bus ' . es._ ems listed with an asterisk are considered _ routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 7] Approval of Minutes of August 20th, 27th, and 28th, 1991 8] Communications: a] Municipal Facility Task Force Report 9] Public Hearings: a] 7 : 00 P.M. Public Hearing on an amendment to the zoning ordinance which would delete mineral extraction as a conditional use in the Agricultural (Ag) and Rural Residential (R-1) districts - Ord. No. 304 b] 7 : 30 P.M. Public Hearing on the proposed improvement to 6th Avenue by adding a street light - Res. No. 3469 10] Boards and Commissions: a] Clete Link Rezoning Request - Ord. No. 318 b] Ordinance Amendment for the Industrial Districts (I-1 and I-2 Additional Conditional Use Provision) - Ord. 319 *c] Preliminary & Final Plat of West End Addition located at 1440 West Third Avenue - Res. No. 3461 *d] Preliminary & Final Plat of Mark J. Weinandt Addition lying West of CR-17 and 3/4 mile South of CR-42 - Res. No. 3462 *e] Preliminary & Final Plat of Mulberry Meadow 1st Addition located on 5th Avenue between Filmore and Market Streets - Res. No. 3463 TENTATIVE AGENDA September 17 , 1991 Page -2- 10] Boards and Commissions continued: *f] Final Plat of The Meadows 6th Addition lying North of Vierling Drive and West of Dakota Street Extended - Res. No. 3464 g] 1992 - 1996 CIP 11] Reports from Staff: *a] Applications for Liquor Licenses - Dangerfield' s Restaurant Inc. *b] Gambling Exemption for Shakopee Ducks Unlimited *c] Approval of Bills in Amount of $599, 731. 38 d] Awarding Sale of $1, 725, 000 General Obligation Improvement Bonds 1991A - Res. No. 3471 *e] Agreement With Shakopee Jaycees for Tahpah Sprinklers f] Stop Sign at Bluff Avenue and Market Street *g] Shakopee Basin Watershed Management Organization *h] Shakopee Bypass - Letter of Understanding i] Vacation of Cartways - Res. No. 3465 j ] Scott County Transportation Plan k] Consultant Selection Process *1] Semi Final Payment Estimate for Valley Industrial Boulevard South, Project No. 1990-8 m] Hwy 18/Bloomington Ferry Bridge - verbal update n] Hiring of Design Professionals for New City Hall o] November 5, 1991 Regular Council Meeting 12] Resolutions and Ordinances: *a] Res. No. 3466 - Accepting Bids on Tahpah Park Sprinkler System, Project 1991-4 *b] Res . No. 3467 - Accepting Bids on Jefferson Street Watermain, Project 1991-8 c] Res. No. 3468 - Ordering Report for Improvements to Vierling Drive between CR-17 and CR-79 *d] Res. No. 3470 - Accepting Bids on 1991 Pavement Preservation, Project 1991-6 13 ] Other Business: 14] Recess for an Executive Session to discuss labor negotiations and pending litigation 15] Re-convene 16] Adjourn Dennis R. Kraft City Administrator OFFICIAL PROCEEDINGS OF SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MN AUGUST 20, 1991 Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl. Vierling, Zak, Clay, Wampach and Sweeney present. Also present were Dennis Kraft, City Administrator; Lindberg Ekola, City Planner; Barry Stock, Asst. City Administrator; Dave Hutton, City Engineer; Karen Marty, City Attorney and Judith S. Cox, City Clerk. The following item was added to the agenda: 15a - tabled ordinance pertaining to mining. Sweeney/Clay moved to approve the agenda as amended. Motion carried unanimously. Mayor Laurent recessed for Housing and Redevelopment Authority Meeting. Mayor Laurent reconvened the City Council at 7 : 08 p.m. There were no liaison reports. Mayor Laurent gave the Mayor' s report. Mayor Laurent asked if there was anyone present who wished to address anything not on the agenda. There was no response. Vierling/Clay moved to approve the consent business. Motion carried unanimously. Vierling/Clay moved to approve the minutes of August 6, 1991. (Motion approved under consent business) . Mayor Laurent opened the public hearing to consider the revocation of Conditional Use Permit No. 376 issued to Scott County Lumber. Lindberg Ekola said the site is located west of 83 and south of County Road 16. He said in June Tom Zwiers was sent a letter from the City Administrator stating that a ready mix operation was not permitted on the site. The City Administrator directed Mr. Zwiers to remove the ready mix facility by June 24 , 1991. At this time it has not been removed. Ann Fitch, 1776 Canterbury Road said that the gravel pit has had a very bad effect on their property. She said she saw the ready mix facility going up and wondered why it went up. She said she is against them being allowed more time to remove the facility since they have been running it all summer long. She said she has concerns on the air quality, trucks leaving a lot of loose gravel on the roads, which can be dangerous, property values being very much destroyed, and the increase in noise. f . Official Proceedings of the August 20, 1991 Shakopee City Council Page -2- Ken Rutt, 1715 Canterbury Road said as far as the land is concerned, the resale values on properties are very low, and the tax rate is very high. He is concerned with the water quality around the area. He said he thinks that they are going deeper than 17 feet which would effect the water. He said that trucks don't stop when pulling out on the road and loose gravel is spilled making the road dangerous. Harold Schneider, 3300 Valley View Road, said he is in support of the revocation of the Conditional Use Permit. Beverly Koehnen, 2036 Canterbury Road, reviewed the affects that this operation has had on the neighborhood. She raised the issues of the noise and vibration. She also feels it is a traffic hazard to have the ready mix trucks going back and forth. She is very much opposed to any extension of the Conditional Use Permit and any extension of their hours. Tim Thornton, Briggs and Morgan, attorney representing Scott County Lumber, addressed the Council saying that everything that has been said tonight has been heard before in previous hearings. The only thing new is the ready mix plant. Condition number 2 and 17 both refer to mining permits, there was no separate piece of paper on mineral extraction that was issued. He said that mineral extraction means processing of minerals pursuant to the mineral extraction permit. He said that the issue is, is this ready mix plant a processing operation permitted by the mineral extraction permit. In their opinion it is. Ready mix is processing. People in the business regard it as a processing operation. He said they want to work with the City of Shakopee and he feels they will never satisfy the neighbors. Mr. Fisher, AVR, Inc. , 6801 W. 150th Street, Apple Valley, (owner of the portable ready mix plant) reviewed the ready mix processing operation. He said the ready mix plant is just one more way of processing the gravel that is mined. Roberta Schneider, 3300 Valley View Road, said they did not abide by the conditions that the court originally ordered and feels that they should have their permit revoked. John O'Laughlin, 2988 Valley View Road, said he feels that Briggs and Morgan have a way of getting their way with the common people. He does not feel they belong here at the public hearing. Mayor Laurent said, like anyone else, they do have the right to be here at the public hearing. Bev Koehnen reviewed the conditions on Conditional Use Permit No. 252, a CUP issued by the City in 1980 that was specifically for Official Proceedings of the August 20, 1991 Shakopee City Council Page -3- cement processing by AVR. She said that in Shakopee cement has been identified as a different process than gravel. Tim Thornton pointed out that CUP-252 was for a different parcel which did not already have a CUP. Ann Fitch, said she would like the Council to think of what we are doing to the planet earth. She feels it is not unreasonable for the neighbors to wish to protect the environment and their land and she said that experts throughout the world are defending peoples rights for a clean environment. She feels it has a very negative impact on the surrounding land. Mayor Laurent closed the public hearing. Dennis Kraft, City Administrator, stated that the issue is whether a temporary ready mix plant is allowed at this site under the existing conditional use permit issued. The question was brought up, is this processing? Mr. Kraft stated that it was clearly not the intent of the City when the zoning ordinance was drafted to allow cement processing within a mine because the zoning ordinance specifically in the I-2 zoning section specifies that a conditional use permit is needed for a ready mix plant. He believes that when the ordinance was adopted that question was answered by Council . This issue before Council is the ready mix plant at this site. Cncl . Clay asked why the zoning ordinance treats a ready mix plant separately. Mr. Ekola responded that he believes it is treated differently because of the intensity of the use. Mr. Kraft also stated that it is a different use. He stated that it is common for zoning ordinances to differentiate between types of uses and intensity. Cncl . Clay asked the City Attorney if there have been any court decisions deciding whether or not ready mix is considered a part of a mining extraction process? Ms. Marty responded that she is not aware of any court decisions that have made that interpretation; and that she has not reviewed the cases to find an answer to that particular question. Cncl . Zak stated that a conditional use permit is a contract. He thinks the idea of stretching processing into something beyond what was granted in the original conditional use permit is beyond the contract. He thinks the idea of processing is stated very specifically within the conditional use permit. He thinks the idea of processing is to bring the gravel out. Mr. Zak also stated that there is an issue of trust. If they can't be trusted to keep within the conditions of the permit, how can they be trusted to reclaim the land in twelve years. He doesn 't believe the issue is the neighbors, but that it is the contract drawn up in 1985 which has been changed. He believes that it is not logical to be operating a ready mix plant. Official Proceedings of the August 20, 1991 Shakopee City Council Page -4- Sweeney/Zak offered Resolution No. 3445, A Resolution Revoking Conditional Use Permit No. 376, and moved for its adoption. Motion carried unanimously. Lindberg Ekola reviewed the Ordinance regarding storage of fire wood, specifically relating to safety, location and bulk. Cncl . Clay said in the R1 district the ordinance states you cannot stack firewood in the front setback or the side yard setback. Cncl . Sweeney said he does not feel that the Council should be spending its time on an issue such as storage of firewood. He feels there are more important issues facing the City Council. Cncl. Wampach said he feels it is the City' s business to look into complaints that come in and he feels this issue should be dealt with. Vierling/Clay offered Ordinance No. 314 , An Ordinance Amending Chapter 11, Land Use Regulation (Zoning) of the Shakopee City Code, by Adding New Provisions to Sections 11. 25, Rural Residential (R1) , 11. 26, Urban Residential (R2) , 11. 27 , Medium Density Residential (R3) , 11. 29 , Highway Business (Bl) , 11. 29, Central Business (B3) , and 11. 32 , Light Industry (Ii) , Relating to Firewood Storage, and moved for its adoption. Motion fails with Cncl . Wampach in favor. Staff was directed to look at the nuisance ordinance to see if it will address the problems in the community with stocking firewood. Vierling/Clay offered Resolution No. 3444 , A Resolution Revoking Conditional Use Permit Resolution No. 591, and moved for its adoption. (Motion approved under consent business) . Lindberg Ekola reviewed the application for Rezoning from Jack and Doris Brambilla. He said they are requesting that the City rezone 17 . 292 acres of land in the Industrial Park from I-2 to B-1, so they can move their business. Discussion ensued on rezoning a smaller part of the total acreage. Mr. Krass, representing the Brambilla ' s was present and reviewed the issues involved in this request. He said they looked at a number of parcels within the City and none are as desirable as this parcel. He said the City does not need to rezone the whole 17 acres because they are only going to use a portion of it. He said the Planning Commission recommended that staff create a possible amendment to the zoning ordinance to allow a Conditional Use Permit for their use, but that creates timing problems for them. If the Council agrees with that recommendation then perhaps they can still get some part of their relocation going. Sweeney/Vierling offered Resolution No. 3446, A Resolution Denying the Rezoning of 17 . 292 Acres of Land in the Industrial Park from I- 2 to B-1, and moved for its adoption. Motion carried unanimously. Official Proceedings of the August 20, 1991 Shakopee City Council Page -5- Sweeney/Vierling moved to direct staff to prepare the appropriate documents to make a modification in the conditional uses permitted in the I-2 zoning district consistent with the discussion on the table tonight (retail sales in I-2 zone parcels located near highways) and making such other additions as seen fit to minimize the problems arising from such change. Motion carried unanimously. Melanie Kahleck, Chairman of the Planning Commission, said she is opposed to this use. She feels there are other parcels of property that could be more easily rezoned. Mayor Laurent called a recess at 9 : 00 p.m. Acting Mayor Sweeney reconvened at 9 : 15 p.m. Clay/Vierling offered Resolution No. 3443 , A Resolution of the City of Shakopee, Minnesota, Approving the Final Plat of Eagle Creek Junction, 3rd Addition, as amended. Motion carried with Mayor Laurent abstaining. Acting Mayor Sweeney passed the gavel to Mayor Laurent. Mr. Gary Turtle, Turtle' s Bar, was present to ask clarification of the dates relating to the abeyance of suspending his license because of his liquor license violation. He asked if the one year abeyance of the suspension could start on the date of the violation which was in February and not today' s date. Wampach/Zak offered Resolution No. 3447, A Resolution of the City of Shakopee, Minnesota, Imposing a Penalty and Costs on Turtle' s Bar and Grill, Inc. for Liquor Violations, and moved its adoption. Motion carried unanimously. Sweeney/Zak moved to amend the resolution so that the suspension of the license shall be held in obeyance until February 9 , 1992 . Motion carried unanimously. Motion carried unanimously on resolution as amended. Mark McQuillan, Program Supervisor, was present to discuss the pool improvements needed. He said the liner is in need of replacement, it has been deteriorating for several years, pool personnel are adding 75, 000 to 175, 000 gallons of water per day. He said there has also been some injuries of people bumping their heads on the diving wall in the diving area. The joints on the waterslide also need to be re-fiberglassed because there was a recent accident on the waterslide just this year. Cncl . Sweeney asked what the life expectancy of the pool liner will be. Mark answered that it is about 20 years . There was some discussion as to what funds could be utilized for these Official Proceedings of the August 20, 1991 Shakopee City Council Page -6- improvements. Dave Hutton said he will come back with more definite information on the funding, the only action needed tonight is in regard to the preparation of plans and specifications. Vierling/Wampach moved to direct staff to prepare plans and specifications for making the recommended improvements to the Municipal Swimming Pool . Motion carried unanimously. Wampach/Zak moved to approve the proposal from Howard Needles Tammen and Bergendoff to revise the design of the Mini Bypass to incorporate decorative street lighting for an estimated design fee not to exceed $7 , 514 . 00 and direct staff to notify the consultant of this action. Motion carried with Sweeney opposed. Dave Hutton reviewed the street light petition for 6th Avenue between Jackson and VanBuren Street. He said they have received a petition from a neighborhood group requesting the street light. He said it is located at an intersection and there is no existing street light at the intersection. He said usually the public utilities have been responsible for installing street lights at intersections, staff has not been able to determine why a street light was not installed at this particular intersection. Albert Realander said the east end is really dark and in need of a street light. Sweeney/Clay offered Resolution No. 3453 , A Resolution Calling A Public Hearing On Street Light Improvements To 6th Avenue, Between Jackson Street and VanBuren Street Project No. 1991-9 , and moved its adoption. Motion carried unanimously. Vierling/Zak moved to direct staff to negotiate a specific contract and Scope of Services with Short-Elliott-Hendrickson, Inc. for the purpose of completing the City of Shakopee ' s Comprehensive Sanitary Sewer Plan. Motion carried unanimously. Sweeney/Vierling moved to adopt the policy on offsetting special assessments with Condemnation Awards as outlined in the memo from the City Attorney dated 7-15-91 (DOC No. CC-189) . Motion carried. Cncl. Wampach was not present for the vote. Cncl. Sweeney addressed the issue of the possible removal of a stop sign at Bluff and Market Streets. He said the majority of the traffic does not stop at the stop sign anyway. He feels they are creating a more dangerous situation by not heeding the stop sign than by not having one there at all . Vierling/Zak moved to direct the City Engineer to proceed with the study on the possible removal of the stop sign located at Bluff and Market Streets. Motion carried with Cncl. Sweeney abstaining. Official Proceedings of the August 20 , 1991 Shakopee City Council Page -7- Vierling/Clay moved to approve an addendum to the purchase agreement for Lots 3 and 4 , Block 52 , OSP by and between Cole D. VanHorn and Ruth M. VanHorn and the City of Shakopee extending the closing date to on or before October 31, 1991. (Motion approved under consent business) . Vierling/Clay moved to authorize the appropriate City officials to execute any and all documents necessary to facilitate the sale of the property adjacent to the 5th Avenue/Market Street Improvement Project to the Shakopee HRA for $54 , 440. 53 with the assessments to be the responsibility of the HRA. (Motion approved under consent business) . Vierling/Clay moved to approve the bills in the amount of $416, 342 . 50 . (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3454 , A Resolution Relating to City Participation in a Narcotics Control Program, and moved for its adoption. (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3455, A Resolution Requesting the Use State Owned Houses for Fire and Police Training, and moved for its adoption. (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3448 , A Resolution Consenting to the Levy of a Special Tax by the Housing and Redevelopment Authority in and for the City of Shakopee, and moved for its adoption. (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3449 , A Resolution Authorizing Issuance and Sale of $1,725, 000 General Obligation Bonds, Series 1991A, and moved for its adoption. (Motion approved under consent business) . Vierling/Clay offered Ordinance No. 316, An Ordinance of the City of Shakopee, Minnesota, Renaming a Portion of Roundhouse Circle that Runs Northeast-Southwest in the Plat of Eagle Creek Junction 1st Addition from Roundhouse Circle to Sarazin Street, and moved for its adoption. (Motion approved under consent business) . Vierling/Clay offered Ordinance No. 317 , An Ordinance Amending Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation, by Repealing Subd. 10 of Section 1. 02 , Definitions, and Enacting One New Subdivision in Lieu Thereof, and moved for its adoption. (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3450 , A Resolution Accepting Work on Lewis Street, Between 4th Avenue and 10th Avenue and Sommerville Street, Between Shakopee Avenue and 10th Avenue, Official Proceedings of the August 20, 1991 Shakopee City Council Page -8- Project No. 1990-5, and moved for its adoption. (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3451, A Resolution Accepting Work on Adams Street, Between 6th Avenue and 3rd Avenue and 4th Avenue, Between Adams Street and Harrison Street, Project No. 1990- 3, and moved for its adoption. (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3452, A Resolution Calling a Hearing on the 1991 Sidewalk Replacement Program, Project No. 1991- 7, and moved for its adoption. (Motion approved under consent business) . Sweeney/Vierling moved to direct staff to set a public hearing on the proposed ordinance amending the zoning ordinance to permit mineral extraction with a Conditional Use Permit in the I-2 zone only. Motion carried unanimously. Cncl. Sweeney brought up the issue of directing staff to request Met Council to come out so they can explain what they want in the comprehensive development plan. Mayor Laurent said he has a concern with mixing administrative issues with policy issues. Consensus was to let staff address the administrative issues and bring back to Council any policy issues. Clay/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 10: 35 p.m. aci GSL u ith S. Cox, Ci y Clerk (1(;Carol L. Schultz, Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA AUGUST 27 , 1991 Acting Mayor Sweeney called the meeting to order at 7 :00 p.m. with Councilmembers Zak, Wampach, Clay and Vierling present. Mayor Laurent was absent. Also present were Dennis R. Kraft, City Administrator; Gregg Voxland, Finance Director, Judith S. Cox, City Clerk; Tom Steininger, Chief of Police; and Dave Hutton, City Engineer. Vierling/Zak offered Resolution No. 3456, A Resolution Setting Proposed Maximum 1991 Tax Levy, Collectible in 1992 , and moved its adoption. (The appropriations for the General Fund Budget for 1992 is $5, 171,810. ) Motion carried unanimously. Discussion ensued on the traffic along 1st Avenue during the Renaissance Festival. Acting Mayor Sweeney reported that Chief Steininger obtained an agreement with the Renaissance Festival for reimbursement to the City for providing an over-time officer at such time as Chief Steininger determines that the traffic pattern on 1st Avenue warrants it. He also informed the City Council that he asked the Scott County Board to include this in their conditions for conditional use permits in the future. The County Board did direct their staff to incorporate a negotiated agreement in future conditional use permits for the Renaissance Festival. Wampach/Vierling moved to authorize Chief Steininger's request for signage along 1st Avenue from Lewis to Marschall stating, "do not block intersection" (9 signs @ $30. 00 each) . Motion carried unanimously. Acting Mayor Sweeney recessed the City Council meeting for a meeting of the Committee of the Whole at 7: 15 p.m. Acting Mayor Sweeney re-convened the City Council at 9: 15 p.m. Vierling/Clay moved to adjourn the meeting to August 28, 1991 at 7: 00 P.M. Motion carried unanimously. Meeting adjourned at 9: 16 p.m. t) J 'th S. Cox Ci y Clerk Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA AUGUST 28, 1991 Mayor Laurent called the meeting to order at 7: 05 p.m. with Councilmembers Zak. Wampach, Sweeney, Clay and Vierling present. Also present were Dennis R. Kraft, City Administrator; Karen Marty, City Attorney; Gregg Voxland, Finance Director; Judith S. Cox, City Clerk; Dave Hutton, Public Works Director; Mark McQuillan, Program Supervisor; Tom Steininger, Chief of Police; Lindberg Ekola, City Planner; Leroy Houser, Building Official; and Charlie Ries, Chief of Police. The Mayor recessed the meeting for a Committee of the Whole meeting. The Mayor re-convened the City Council meeting at 10: 15 p.m. Vierling/Zak moved to set November 26, 1991 for the public hearing on the 1992 budget. Motion carried unanimously. Vierling/Wampach moved to set December 10, 1991 for the continuation of the public hearing on the 1992 budget, if necessary. Motion carried unanimously. Discussion ensued on the disposition of the Shakopee Community Recreation assets. Sweeney/Zak moved to sell the SCR assets at appropriate auctions and to pay the school district one-half of the value of the pop/candy supplies, paper stock, and art/craft supplies, which have been used up, and one-half of the 12/31/90 fund balance. Motion carried with Cncl.Clay voting no. Vierling/Sweeney moved to adjourn. Motion carried unanimously. Meeting adjourned at 10: 32 p.m.1J IAJWAdtP. ith S. Cox ity Clerk Recording Secretary 846 . MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Municipal Facility Task Force Report DATE: September 11, 1991 INTRODUCTION: The Municipal Facility Task Force created earlier this year has completed their anylsis of the municipal facility needs within the moratorium area and is prepared to present a suggested work plan to City Council for review and consideration. BACKGROUND: Earlier this spring the City of Shakopee passed an interim ordinance on the 160 acre parcel located immediately south of the Senior High School. (See attachment #1) The moratorium served to provide the Shakopee School District with adequate time to complete an analysis of their space facility needs in coordination with the completion of their strategic planning analysis. The moratorium also provided the City of Shakopee with time to analyze transportation and storm water drainage issues within the moratorium area. In early May the Mayor appointed a task force to identify and analyze the need for municipal facilities within the moratorium area. The task force was comprised of the following members: Jim Stillman, Dave Kaufenberg, Paulette Rislund, Joan Lynch, Jim Murphy, Jane DuBois and Dick Mertz. The task force has met monthly since that time. The moratorium on the property in question expires on December 18, 1991. State Statute does allow the City to extend the moratorium for an additional 18 months if it is deemed appropriate. It is also possible to release portions of property within the moratorium area at any point in time. During the past four months the task force identified many issues that relate to the future municipal facility needs of the community. The analysis also touched upon the financial alternatives that may be available to facilitate development and/or land acquisition. Staff has forwarded copies of the minutes of the Municipal Facility Task Force meetings to Council for their review on a regular basis. Mr. Jim Stillman will be present at the meeting to make a formal presentation on behalf of the Municipal Facility Task Force. The Municipal Facility Task Force has developed a work program for City Council 's review and consideration. (See attachment #2) Mr. Stillman and other members of the task force will be prepared to respond to Council 's questions following their presentation. Due to the complexity and shear number of issues relating to the findings of the Task Force, staff is suggesting that this item be referred to the City Council Committee of the Whole for further discussion. ALTERNATIVES: 1. Move to direct the appropriate City officials to place the municipal facility and moratorium area issue on the next Committee of the Whole agenda for further discussion. 2 . Direct that appropriate City officials to obtain an appraisal of the property within the moratorium area to facilitate property acquisition. 3 . Table action pending further information from staff. 4 . Direct the appropriate City officials to obtain an opinion from the City's bond counsel in regard to the extension of the tax increment district project area and the possible use of tax increment trust dollars to finance all or a portion of any facility development and/or land acquisition. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to direct the appropriate City officials to place the municipal facility moratorium issue on the next Committee of the Whole agenda for further discussion. Attachment #1 ...„‘, 1 ..._.. . J , �. .---- C.S.A.H. NO. 15 I) 117 a:7 11 / •<. 'M1 Z ,ST, MARK RD, 0 i 0 I CLAY 7) I• • PIERCE ST. _______1(:/,24 \ < ►. !71 I i KI' ( 1SHUM\JAY Li I �_ I C.S. Z . NO, 77 {APGAR • '.d 0. j 1 73 D r • I , �' `•�ilk s • FULLER I ________T-- 3 ♦ .;�� `P HOLMES -P •-' rn ST. d *% n �" ( A LEWIS• ,. C) z `�. �,' = !SOMMER , �V1U a v. ' .. • LI �A i SPENCER ._...._ --- `r C.S,A.H. NO. 79 y a /� i� ----.. ? MAIN .! r'' -- 4 \ I3>< X) `TI �4 ; z MARKET r \ > 13 DM.11- X EZT FMINNEsoirF . I;� I Ay n o r\ m < D- ��. T. . } n DAKOTA i — l = 101PATIDTC" iI% . 4.1. 1 ST. Attachment #2 Municipal Facility Task Force Proposed Work Plan Council Directive: Identify and analyze the need for municipal facilities within the moratorium area. 1. The Task Force has identified the follow facility needs as high priorities. These needs could be accommodated within the moratorium area. a. Community Civic Center (Could perhaps include Ice Arena, Recreational Pool, Meeting Rooms, Gymnasium Space, Early Childhood, Family Education, Latch Key, Historical Displays, etc. ) Facility uses should not conflict with those offered by private sector. (15 Acres) b. Sr. High School Building Addition (32 Acres) c. Additional Athletic Fields - Soccer, Football (10 Acres) d. Sr. Housing, City Hall, Library, Band Shell (21 Acres) 2 . Based on the needs identified in program element #1 and the following positive aspects including road access, land availability, site location and, land value the Task Force recommends the acquisition of 78 acres within the moratorium area located North of the intersection of proposed Vierling Dr. and the Upper Valley Drainageway. The present moratorium area encompasses approximately 160 acres. The Task Force would recommend that the City Council and Planning Commission extend the moratorium on the property located North of the intersection of the Upper Valley Drainageway and Vierling Dr. for an 18 month period or until the property can be acquired. This would provide adequate time to further evaluate financing options and more accurately identify specific needs and facility (complex) design options. The Task Force recommends that the property to the South of the aforementioned intersection should be released from the moratorium when the initial moratorium time period expires this December. 3 . Since financing is the most critical issue, the Task Force would recommend that the City Council direct the appropriate City Officials to obtain an opinion from the City' s Bond Counsel in regard to the extension of the Tax Increment District Project Area and the possible use of Tax Increment Trust Fund dollars to finance all or a portion of any facility development and/or land acquisition. The Task Force would also recommend Council consideration and evaluation of the possible use of Enterprise Funds on a loan basis to fund the acquisition of any property not specifically needed for municipal purposes or the possible use of the Capitol Improvement Fund. This evaluation should also include extensive discussion with the School District to determine the feasibility of the development of an agreement with the School District to acquire back from the City a portion of the property that would be needed for School expansion purposes. 4 . The Task Force believes that the property in question can be acquired by a friendly taking. Vacant unplatted property generally sells for approximately $7000 . 00 per acre. The Task Force believes that in a worst case scenario, should the property be acquired, it would appreciate and any future sale of property that is not needed would result in a net gain for the City. This being the case, the Task Force would recommend that City Council consider directing the appropriate City officials to begin negotiations with the property owner to acquire the aforementioned property (78 acres) . The Task Force would recommend that the Council consider using a combination of the Capitol Improvement Fund and Enterprise Funds to secure acquisition. The possibility of negotiating with the developer advanced location of land for future Park Dedication requirements may also have a positive impact on reducing the acquisition cost. 5. Due to the wide array of community needs and interests, the Task Force would like to recommend that if Council proceeds in acquiring property that a sub-committee of the Parks Advisory Board be created to more accurately refine the recreation and leisure needs of the community. The Task Force would recommend that the sub-committee investigate utilizing a survey method to determine residents desires for services and facilities and also their willingness to pay for these services. DOCS\MUNICIPA (7 c — MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola RE: Proposed Ordinance Amendment Deletion of Mineral Extraction as a Conditional Use in the Agricultural (Ag) And Rural Residential (R-1) Districts DATE: September 13 , 1991 INTRODUCTION: At their meeting on August 20, 1991, the City Council directed to staff to schedule another public hearing to reconsider the proposed ordinance amendment to delete mineral extraction as a conditional use in the Ag and R-1 zoning districts. BACKGROUND: Attached is a copy of the Explanation To Ordinance 304 , which reviewed the proposed ordinance amendment for the deletion of mineral extraction in the Ag and R-1 districts. DISCUSSION: The formal mediation process with the Metropolitan Council for the proposed McKenna Mine is scheduled to be completed by October 7, 1991. The Planning Commission has rescheduled their continued public hearing for proposed conditional use permit for Thursday, October 17 , 1991. Staff received a second mineral extraction proposal recently. This proposal will be reviewed by the Planning Commission at their October 3 , 1991 meeting. The Planning Commission will consider the merits of a discretionary Environmental Assessment Worksheet (EAW) for the proposal prior to their review of the conditional use permit. PLANNING COMMISSION RECOMMENDATION: At their September 5, 1991 meeting the Planning Commission reaffirmed their January 10, 1991 recommendation to delete mineral extraction as a conditional use in the Ag and the R-1 districts. The Planning Commission requested that a strong message be sent to the City Council to take action on the enactment of the proposed ordinance amendment. ALTERNATIVES: 1. Adopt Ordinance No. 304 as drafted. 2 . Amend Ordinance No. 304 to specify an effective date and adopt the amended ordinance. Staff notes that an effective date after October 17 would allow the Planning Commission to take action on the McKenna mine proposal; an effective date after November 5 would allow final action by the City Council on any appeal relating to the McKenna mine proposal, based on current time schedules. 3 . Table Ordinance No. 304 . 4 . Take no action. ACTION REQUESTED: 1. Offer Ordinance No. 304 , an Ordinance of the City of Shakopee amending City Code, Chapter 11 Zoning Ordinance by amending Section 11. 24 , Agricultural Preservation District (AG) , and Section 11. 25, Rural Residential District (R-1) , to delete mineral extraction as a conditional use. • EXPLANATION TO ORDINANCE 304 ORIGINATING DEPARTMENT: Shakopee Planning Department PURPOSE: To delete mineral extraction as a conditional use from the Agricultural (AG) and Rural Residential (R-1) zoning districts. REMARKS: At their January 10, 1991 meeting the Planning Commission passed a motion recommending to the City Council that mineral extraction as a conditional use be deleted from the Agricultural (Ag) and Rural Residential (R-1) districts. At the January 15, 1991 City Council/Planning Commission joint work session on the Comprehensive Plan it was determined that further study will be undertaken to address the concept of creating a new zoning district for mineral extraction. BACKGROUND: Mineral extraction or mining and excavation activities are currently allowed with a conditional use permit in Ag, R-1, I-1 and I-2 zoning districts. With the conditional use permit process a mining permit is also required for all commercial mining operations. Attached is a copy of the requirements listed in the Zoning Ordinance for mining permits. Three maps illustrating existing, operational, and end use conditions must be submitted for review and approval . In addition the ordinance lists nine performance standards and requirements for land rehabilitation. In granting a conditional use permit the Planning Commission can impose additional conditions beyond requirements listed in the Zoning Ordinance which the Commission considers necessary to protect the best interest of the surrounding area or the community as a whole. The additional conditions can include: (a) Increasing the required lot size or yard dimension. (b) Limiting the height, size, or location of buildings. (c) Controlling the location and number of vehicle access points. (d) Increasing the street width. (e) Increasing the number of required off-street parking spaces. (f) Limiting the number, size, location or lighting of signs. (g) Requiring diking, fencing, screening, landscaping, or other facilities to protect adjacent or nearby property. (h) Designated sites for open spaces . (i) Requiring the execution of a developer' s agreement and providing financial guarantee of cash deposit, certified check or performance bond to insure compliance with conditional use permit provisions. DISCUSSION: In 1985 an advisory committee to the Minnesota legislature studied aggregate resources - sand, gravel and crushed rock - in Twin Cities metropolitan area. Their conclusion was there is not a need for broad scale protection of aggregate resources. The aggregate industry has been able to maintain a ten year supply of reserves and there is a wide distribution of these resources. The mapping of aggregate resources has been developed at a regional level and is not available on local or City maps. Based on discussions with the Engineering staff, aggregate resources are well distributed in Shakopee as well as the southwestern metropolitan area. Attached is a map illustrating the general distribution of major sand and gravel deposits in the metropolitan area. The map identifies a wide distribution of aggregate resources. Two conditional use permits for mining of aggregate resources have been approved in Shakopee. One site is located in an I-2 district south of the Blue Lake Treatment Plant and Highway 101. A second site is located in an Ag district west of County Road 83 and south of County Road 16 in Section 16 . Both sites are currently in operation. Land use compatibility is a primary issue with respect to mining operations. From the City' s experiences with the two existing mining operations promoting compatibility with adjacent residential properties has proven less successful . City staff has received numerous complaints on the mine located in the Ag district. Some of the complaints resulting from operation of the mine include increased levels of noise, dust, odors, track traffic and safety of neighborhood children. Enforcement of the numerous conditions from the conditional use permit for this mine has taken considerable staff time. In contrast only one complaint was made against the mining operation located in the industrial area. This complaint was in response to the effects of water pumping out of the pit area. Residential land use areas are more sensitive in nature as illustrated by complaints. Based on the 1985 legislative report and discussions with Engineering staff, adequate aggregate resources would be available if limited to the I-1 and I-2 districts in Shakopee. ACTION REQUESTED: Offer Ordinance No. 304 , an ordinance of the City of Shakopee amending City Code, Chapter 11 Zoning Ordinance by repealing Section 11. 24 , Subd. 3 Conditional Use H and Section 11. 25, Subd. 3 Conditional Use I and move its adoption. Submitted by: Approved by: City Attorney City Administrator ORDINANCE NO. 304 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 11 OF THE SHAKOPEE CITY CODE, LAND USE REGULATION (ZONING) , BY AMENDING SECTION 11 . 24 , AGRICULTURAL PRESERVATION DISTRICT (AG) , AND SECTION 11. 25 , RURAL RESIDENTIAL DISTRICT (R-1) , TO DELETE MINERAL EXTRACTION AS A CONDITIONAL USE. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That Chapter 11 of the Shakopee City Code, Land Use Regulation (Zoning) , Sec. 11. 24 , Agricultural Preservation District (AG) , Subd. 3 , Conditional Uses, is hereby amended by repealing paragraph H, which provided: "H. Mining, sand and gravel extraction. " Section 2 - That Chapter 11 of the Shakopee City Code, Land Use Regulation (Zoning) , Sec. 11. 25, Rural Residential (R-1) , Subd. 3 , Conditional Uses, is hereby amended by repealing paragraph I, which provided: "I . Mining and extraction. " Section 3 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 11. 99, Violation A Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 4 - Effective Date. After adoption, signing and attestation of this ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the day following such publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News this day of , 1991. [11.24 ] 9J MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Street Light on 6th Avenue DATE: September 10, 1991 INTRODUCTION: Attached is Resolution No. 3469 which orders the street light improvements to 6th Avenue, between Jackson Street and VanBuren Street. BACKGROUND: On August 20, 1991, the City Council of Shakopee discussed a request from a neighborhood group to install a street light on 6th Avenue, between Jackson Street and VanBuren Street. The neighborhood group submitted a petition requesting that a street light be installed at this location. The City Council indicated that any new street lights would need to be funded by special assessments if the neighborhood is willing to pay for them and directed staff to set a public hearing on the proposed street light. The public hearing has been set for September 17, 1991 at 7 : 30 P.M. At the conclusion of the public hearing, if City Council desires to order this project, attached is Resolution No. 3469 which orders the street installed. ALTERNATIVES: 1. Adopt Resolution No. 3469 which orders the street light installed. 2. Deny Resolution No. 3469 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3469, A Resolution Ordering a Street Light on 6th Avenue, Between Jackson Street and VanBuren Street, Project 1991-9 and move its adoption. DH/pmp MEM3469 ATTACHMENT NO. 1 ASSESSMENT CALCULATIONS Total Cost of Street Light Shakopee Public Utilities Cost = $1, 125 . 00 Official Mailings (Twice) = 137 . 50 Staff Time (10%) = 112 . 50 Total Cost = $1,375. 00 Total Number of Parcels Assessed = 30 Assessment Rate = Total Cost/Number of Properties = $1,375. 00/30 = $45.83 Per Parcel i _ N 4.1 i SUBJECT LOCATION 1 .rt..... 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A sketch of the proposed location is attached. ..... ...„.....„......„,., ,-----'' ADDII. .,,,III FIRST . vIENN • �ttt�N ESOT A 4( cJ HAKppEE 1 ,. , . 6t ,� r ` / s s MEQ O' ��0 NE0(INGS ARE 0 S MONUbli t4 TS , `� �.�`' B g IR MEN �4 EQ s o DENOT 8� DRAINAGE c``‘~�h o tJ'TIVTY �\ hu \� z N SHIN 'NUS o ', so.�:\.:::41.....! SCD `� \ILo r '..--80 )G i ,a, cP 13 03 4, �o if \� gb 431 to �SJ • -\6,16' \� ,\�`�'2 �\0 p,�� 0,, • 99''x. 40; CO h �'� • 'be" • " s 100 �S,,P ,-ep 9� ' �.4. w,.. . . ...., `. a� 4.40!sc. m� N66. NZ 9 r ''i �/ L ,2.�.. 5 . _ 45/85 ' �►� 13� ° • 0 11, or �L6\ p,� 6CZ _.2g 135 1 , 0 SSC W 1 1, 8 � m 32 , 135 V X35 z 62 • �6 0 . Av E. • ' \ 270 T 60 X35 9 0 0 12 o Oo m 4 o0 CD 411. g 33 -1, WF S' t. s ,' RESOLUTION NO. 3469 A Resolution Ordering A Street Light Improvement To 6th Avenue, Between Jackson Street And VanBuren Street Project No. 1991-9 WHEREAS, Resolution No. 3453, adopted on August 20, fixed a date for Council hearing on the proposed street light improvement to 6th Avenue, between Jackson Street and VanBuren Street; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 17th day of September 1991, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Installation of a street light on 6th Avenue, between Jackson Street and VanBuren Street 2 . David E. Hutton is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney int MEMO TO: Dennis R. Kraft, City Administrator FROM: Terrie A. Sandbeck, Assistant Planner RE: Rezoning Request from R-4 to B-1 DATE: September 17 , 1991 INTRODUCTION: At the September 5, 1991, meeting, the Planning Commission passed a motion recommending to the City Council that Clete Link's property at 1440 West 3rd Avenue be rezoned from B-i (highway business) and R-4 (multi-family residential) , to B-i (highway business) . BACKGROUND: Early Zoning Maps for the City of Shakopee reveal the history of this area. The zoning map from between 1952 and 1966 shows the parcel as being zoned entirely for residential use. However, a Zoning Map adopted in 1965 shows the northern portion of the property as being zoned B-2 and the southern portion as being zoned B-1. In 1979, the eastern portion of the parcel was rezoned to R-4 , but the western portion remained zoned for business use (B-1) . As a result, the applicant's property is zoned partially for residential use and partially for business use. DISCUSSION: The applicant currently operates a lumberyard on the north portion of Outlot C, Husman Addition, and would like to sell the south portion in order to allow for future commercial development. However, the eastern portion of this property is zoned R-4, Multi- Family Residential. He would like to rezone the parcel as B-1, Highway Business, in its entirety to be in conformity with its use, and with the uses in the adjacent areas. The draft Comprehensive Plan and the 1981 Comprehensive Plan both propose that this area be developed for commercial use. Areas to the south and east are designated for residential use. FINDINGS: Section 11. 04 , Subd. 7/I of the Shakopee City Code states that Amendments changing the boundaries of any district shall be based on findings including, but not limited to the following: CRITERIA #1 The original zoning ordinance is in error. FINDING #1 The original zoning ordinance is not in error. CRITERIA #2 Significant changes in community goals and policies have taken place. FINDING #2 Significant changes in community goals and policies have not taken place. CRITERIA #3 Significant changes in City-wide or neighborhood development patterns have occurred. FINDING #4 Significant changes in neighborhood development near the site have occurred. This is evident by the history of rezoning the area. Although the areas to the south and east of the subject site are zoned multi-family residential, the strip near the highway has been designated for commercial use to create a buffer between residential use and highway 101. CRITERIA #4 The Amendment is necessary for implementing the Comprehensive Plan ' s growth management program. FINDING #4 The Amendment is in conformity with the designated land use in both the 1981 Comprehensive Plan and the draft Comprehensive Plan for the years 1990 to 2010 . ALTERNATIVES: 1. Approve the rezoning of land located at 1440 West 3rd Avenue from R-4 to B-1 . 2 . Deny the rezoning request. RECOMMENDATION: The Planning Commission recommends adoption of the Ordinance approving the rezoning of this parcel from B-1 and R-4 , to B-1. ACTION REQUESTED: Offer Ordinance No. 318 , an Ordinance of the City of Shakopee, Minnesota, Rezoning Certain Land from R-4 to B-1, which Land is Located at 1440 West 3rd Avenue, and move its adoption. ORDINANCE NO. 318, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, REZONING CERTAIN LAND FROM R-4 TO B-1, WHICH LAND IS LOCATED AT 1440 WEST 3RD AVENUE THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: Section 1 - That the following described land is hereby rezoned from R-4, multi-family residential, to B-1, highway business: Legally described in Attachment 1 attached hereto and made a part hereof. Section 2 - Effective Date. After adoption, signing and attestation of this ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the day following such publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. 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' ' 'R 2. : ... - -:.- . , - • ......... , s.: , .., cl: • . .... • - . • . 1. - • - • -- , ---._ ......-- . • • � oL MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Ordinance Amendment for the Industrial Districts (I-1 and I-2 - Additional Conditional Use Provision) DATE: September 13 , 1991 INTRODUCTION: At their meeting on September 5, 1991, the Planning Commission passed motion which recommended that the City Council deny the proposed Ordinance Amendment, which would allow certain commercial uses in the Industrial Districts, near a highway, as conditional uses. BACKGROUND: Attached is a copy of the staff report for the Planning Commission and a copy of the Planning Commission minutes (Exhibit A and Exhibit B respectively) . Mr. Rod Krass has submitted a letter to the City, dated September 6, 1991, on the proposed Ordinance Amendment. Please refer to Exhibit C. DISCUSSION: The Planning Commission was provided with the two following alternatives: 1. Recommend denial of the Ordinance Amendment. 2 . Recommend approval of an Ordinance Amendment, which limit by use and location, certain types of commercial uses in the Industrially Zoned areas, I-1 and I-2 . The attached Ordinance Amendment would allow the sale of industrial construction equipment and licensed recreational vehicles. It specifically prohibit passenger cars and pickups, snowmobiles, 3 and 4-wheelers, and other light duty recreational equipment. The second alternative would allow certain types of commercial uses in the I-1 and I-2 zoned areas with a conditional use permit. The Ordinance Amendment would require numerous conditions for all such conditional uses. These conditions would be used to promote compatibility of commercial uses in an industrial area. The recommendation section of the Planning Commission's staff report, lists eleven such possible conditions. Mr. Rod Krass has proposed three changes to possible conditions suggested with this proposed Ordinance Amendment in his letter (Exhibit C) . They are as follows: 1. Allow retail sales of passenger automobiles, light duty pickups and small recreational vehicles taken in on trade-in for sale items. 2 . Delete the provision to allow certain commercial uses in the I-1 district and limit them only to the I-2 district. 3 . Adjust the building compatibility requirement to compatible colors and textures, rather than compatible materials, such as brick and concrete. The Planning Commission received testimony on the proposed Ordinance Amendment from two representatives of the business park. Their concerns centered on potential impacts of allowing commercial uses in an industrially zoned area. They cited traffic safety and congestion problems, impact on industrial land values, and incompatible land use issues. If the proposed Ordinance Amendment were to be adopted, the following additional conditions were suggested by the business park representatives as a means to minimize the impacts: 1. Allow certain commercial uses in the I-2 district only. 2 . Reduce the lot coverage requirement to 35%, rather than 50%. 3 . Require compatible building materials on all four sides of the proposed buildings to promote compatibility with the adjourning buildings. 4 . Prohibit window signage. 5. Add a condition which clarifies the Planning Commission' s authority to add any additional conditions, which it feels are appropriate to minimize the impacts. After reviewing the proposed Ordinance Amendment and the testimony by concerned members of the community, the Planning Commission passed a motion to recommend denial of the proposed Ordinance Amendment. PLANNING COMMISSION RECOMMENDATION: Shakopee Planning Commission recommends denial of the proposed Zoning Ordinance Amendment. ALTERNATIVES: 1. Deny the proposed Ordinance Amendment, which would allow certain types of commercial uses in the industrial districts near major intersections. 2 . Adopt the proposed Ordinance Amendment, which limits by use and locations, certain types of commercial uses in the industrially zoned areas (I-1 and I-2) . ACTION REQUESTED: Offer and pass a motion which denies the proposed Ordinance Amendment. ORDINANCE NO. 319 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 11, LAND USE REGULATION (ZONING) , SECTION 11. 32 , LIGHT INDUSTRY (I-1) , AND SECTION 11. 33 , HEAVY INDUSTRIAL (I-2) , BY ADDING ONE NEW PARAGRAPH TO SUBD. 3 , CONDITIONAL USES, IN EACH SECTION, RELATING TO RETAIL SALES . THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That Chapter 11, Land Use Regulation, (Zoning) , Section 11. 32 , Light Industry (I-1) , and Section 11. 33 , Heavy Industrial (I-2) , are hereby amended by adding one new paragraph to Subd. 3 , Conditional Uses in each Section. This new paragraph shall be identified as Sec. 11. 32 , Subd. 3 , paragraph 0, and Sec. 11. 33 , Subd. 3 , paragraph S, and shall read as follows: Retail sales of large vehicles and equipment as follows: (1) commercial trucks including semi-trucks and trailers, (2) heavy equipment such as construction equipment, (3) recreational vehicles which are licensed by the state, including camper trailers, and (4) boats longer than 20 feet. These sales shall be allowed only when the following conditions are met in addition to all others required under this ordinance: a. For parcels located at the intersection of an arterial street with another arterial or with a collector street, or within 200 feet of such an intersection, and clearly visible from both streets ; b. On parcels with a minimum size of 5 acres and a maximum size of 10 acres. The conditional use permit shall be granted only for the minimum area necessary to operate the proposed use; c. No parking or structures, -other than signs, shall be allowed in the required front and side yard setbacks; d. Fifty percent (50%) of the parcel or less shall be covered by structures; e. Driveway, parking areas, and outdoor storage areas shall be surfaced with a material to control dust and drainage; f. No more than two curb cuts shall be allowed per street frontage for any site; g. All exterior surfaces, including fences, building walls, and roofs, shall be constructed of compatible building materials and finished in compatible colors and textures with any buildings on adjacent properties; h. Outside storage is prohibited except as specifically approved in the conditional use permit; i. In addition to other limitations placed on signs in the City Code, the following signs or advertising are prohibited: balloons, pennants, banners, flashing lights, and similar signs or objects designed to attract attention; signs painted directly on a building; and roof signs. A site plan showing sign location and a sketch or photograph of all proposed signs must be approved in the conditional use permit; j . Temporary structures are prohibited except as specifically approved in the conditional use permit; k. Annual or less frequent reviews may be required by the City. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 11. 99, Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of , 1991. [11. 32] -2- Grit u1L,',ts Phillip R.Krass.: �` !/�� (�(� James B.Croft L.Monroe J\ 1[� S ) Orlin Q Te Slaa • Barry E.Meyer & Pat rico A.11eller Mark d\lo.xness xMON Patrick J.Satz ncy Murray R.IJane ROE Kathryn E.Why chartered '(iRtiinl( d i i{�,vd,R Randy B.Evans 1.1m0t,41 in 111SLn<m X Uv,ldnlllkll in(.a Hma Diane M.Carlson . �.•'di, mnu„1 m;,Wtn 0.uaa September 6, 1991 Lindberg S . Ekola City Planner City of Shakopee 129 East First Avenue a ,..,.. . v 1 5 79 Re: Rezoning Request Our File No. 1932-7 Dear Lindberg: Since the Planning Commission recommended against the proposed Ordinance you drafted, the Commission did not have an opportunity to deal with a couple of small matters that I think need to be addressed and about which there was some discussion at the September 5 Planning Commission meeting. The first deals with the issue I brought up regarding the fact that in the Brambilla' s business, we often have a situation where when people buy a large camper or recreational vehicle, they may trade in a small pickup truck with a camper on top of it, or even a passenger car if, for example, they are retiring and taking the recreational vehicle to Florida. Consequently we end up with a fair number of trade ins . The Brambillas tell me that trade in occur perhaps half the time when there is a purchase of a major recreational vehicle. Consequently, we need to be able to dispose of those trade-in vehicles and I have added a fifth category in the first paragraph of Section 1 of your draft allowing us to do so. As a practical matter, like any dealer, we simply aren't in a position to refuse trade-ins and expect to do business with people. This is a relatively minor matter and I hope would be an acceptable change. There was some discussion at the Planning Commission level about whether or not this conditional use permit should be allowed just in I-2, or in I-2 and I-1. While it does not matter to my clients whether the conditional use is allowed in I-1 as well as I- 2 , and while I understand your position that if the conditional use makes sense in I-2, it certainly makes sense in I-1, I also understand the City Councils desire to restrict this potential conditional use as much as possible. Consequently, I have also Southpoint Center.Suite 1100. 1650 Vest 82nd Street.Bloomington.Minnesota 55431-1447 Telephone:(612)885.5999 FAX(612)885.5969 ( Lindberg S . Ekola September 6, 1991 Page -2- done a redraft of your proposed Ordinance which deletes the I-i provision and limits this conditional use to I-2 . I wasn't certain if you were defining "retail sales" to include rental of recreational vehicles . That being a major portion of the Brambilla ' s business, the conditional use will need to deal with that. Consequently I have added the word "rental" in the first paragraph. I have no problem if you want to restrict rental to being only of recreational vehicles . I have made a small change in paragraph (g) indicating that the compatibility should be with buildings in the immediate area of the conditional use. The proposed Brambilla site has Conklin to the east and the auto auction to the west with Shakopee Valley Printing to the south. Conklin is brick, the auto auction is steel and Shakopee Valley Printing is prefabricated concrete. As you heard Mr. Brambilla indicate, he intends to have a masonry building on the three sides that can be seen with perhaps steel facing the railroad track. We are hopeful that will satisfy all the neighbors . As I mentioned before the Planning Commission, I expect there is a general understanding that the recreational vehicles the Brambillas have for sale or rent simply cannot be stored indoors and will in fact be outdoors . There is in your paragraph (h) a prohibition of outside storage except as specifically approved and that is fine, I just didn't want anyone to misunderstand that if the City Council approves this Ordinance Amendment, the conditional use application we file will have outside storage. There was also a suggestion that paragraph (d) of the proposed Ordinance be reduced from 50% coverage to 35% coverage, and we certainly have no problem with that change if the council wants to consider it. If the City Council passes a version of this Ordinance and we make our application for a conditional use permit, can we at the same time submit our site and building plans so that they can be considered contemporaneously rather than to go through two additional procedures which would cause further delay and difficulty? If that accommodation could be made, it would be greatly appreciated. It may well be that if the Planning Commission has an opportunity to consider this conditional use permit, they may feel more comfortable if they have the entire site plan and application for building permit in front of them at the same time so they don' t feel they are trying to see the proverbial pig in a poke. Lindberg S. Ekola September 6, 1991 Page -3- I know you are not fond of this amnendment but want to tell you that despite your opposition as planner to this change, you have done an excellent job drafting the proposal. Thank you for your consideration. Very truly yours, KRASS & MONROE CHARTERED Phillip R. Krass Attorney at Law PRK/bmp cc: Jack Brambilla \LIT\COR\EKOLA2.PRK/bmp Mr. Krass' Proposed Amendment. ORDINANCE NO. , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 11, LAND USE REGULATION (ZONING) , SECTION 11. 32, LIGHT INDUSTRY (I-1) , AND SECTION 11. 33, HEAVY INDUSTRIAL ( I-2) , BY ADDING ONE NEW PARAGRAPH TO SUBD. 3, CONDITIONAL USES, IN EACH SECTION, RELATING TO RETAIL SALES. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That Chapter 11, Land Use Regulation, (Zoning) , Section 11. 32, Light Industry (I-1) , and Section 11. 33, Heavy Industrial (I-2) , are hereby amended by adding one new paragraph to Subd. 3, Conditional Uses in each Section. This new paragraph shall be identified as Sec. 11. 32, Subd. 3, paragraph 0, and Sec . 11.33, Subd. 3, paragraph S, and shall read as follows: Retail sales or rental of large vehicles and equipment as follows: ( 1) commercial trucks including semi-trucks and trailers, (2) heavy equipment such as construction equipment, (3) recreational vehicles which are licensed by the state, including camper trailers, (4) boats longer than 20 feet, and (5) passenger automobiles, light-duty pickups and small recreational vehicles taken in on trade for the sale of items set forth in clauses 1 through 4 of this paragraph. These sales shall be allowed only when the following conditions are met in addition to all others required under this ordinance: a. For parcels located at the intersection of an arterial street with another arterial or with a collector street, or within 200 feet of such an intersection, and clearly visible from both streets; b. On parcels with a minimum size of 5 acres and a maximum size of 10 acres . The conditional use permit shall be granted only for the minimum area necessary to operate the proposed use; c . No parking or structures, other than signs, shall be allowed in the required front and side yard setbacks; d. Fifty percent (50%) of the parcel or less shall be covered by structures; e. Driveway, parking areas, and outdoor storage areas shall be surfaced with a material to control dust and drainage; f. No more than two curb cuts shall be allowed per street frontage for any site; g. All exterior surfaces, including fences, building walls, and roofs, shall be constructed of compatible building materials and finished in compatible colors and textures with any buildings on adjacent properties in the immediate area. h. Outside storage is prohibited except as specifically approved in the conditional use permit; i. In addition to other limitations placed on signs in the City Code, the following signs or advertising are prohibited: balloons, pennants, banners, flashing lights, and similar signs or objects designed to attract attention; signs painted directly on a building; and roof signs . A site plan showing sign location and a sketch or photograph of all proposed signs must be approved in the conditional use permit; j . Temporary structures are prohibited except as specifically approved in the conditional use permit; k. Annual or less frequent reviews may be required by the City. Section 2 - General Provisions . City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 11 . 99, Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of 1991. \LIT\CITY\SHAK\ORDINANC/bmp -2- MEMO TO: Shakopee Planning Commission FROM: Lindberg S . Ekola, City Planner RE: Ordinance Amendment for the Industrial Districts (I-1 and I-2) - Additional Conditional Use Provision DATE: August 28 , 1991 INTRODUCTION: At their meeting on August 20, 1991 the City Council directed staff to prepare an ordinance amendment which would allow certain commercial uses in the industrial districts near a highway as conditional uses. This motion was approved following the denial of a recent request to rezone a Heavy Industrial (I-2) parcel to a Highway Business (B-1) property. BACKGROUND: Attached are copies of two zoning maps for the industrial park area. Exhibit A illustrates the I-2 zoning before the creation of the RTD district and Exhibit B illustrates the area rezoned to RTD in 1986 . The amount of land rezoned from I-2 to RTD was approximately 280 acres. In 1986 the City Council repealed Section 11. 33 , Subd. 3 .J which allowed as conditional uses in the I-2 zoning district the following: J. If abutting a State Highway: 1. Motels and tourist accommodations 2 . Automobile service station 3 . Restaurants and supper clubs 4 . Drive-in establishments 5. Open sales or rental lots The comprehensive ordinance amendment which included repealing Subd. 3 .J was based on the Race Track District Land Use Study for the City in 1986. The purpose of the study was to guide future development in the area near the racetrack. This study recommended that Subd. 3 .J be repealed because, "sufficient lands are available and property zoned to accommodate Highway Service uses" . With the development of the racetrack district which utilized previously industrially zoned land, the need to protect the industrial zoned areas to the east of the racetrack became more important. Staff is not aware of any changes to the .development conditions in the industrial area east of the racetrack which would nullify this recommendation from the 1986 land use study; i .e. there is still a need to protect the industrial area east of the racetrack. DISCUSSION: Use In the review of the recent above mentioned I-2 to B-1 rezoning request, discussion took place on what type of retail operations could be appropriate in the industrial districts. Sales of industrial and construction equipment, and recreation vehicles identified in the discussion. Examples cited by the Planning Commission included the Case Equipment business and the Ziegler Heavy Equipment business, located along Highway 101. Both of these examples are located on B-1 zoned parcels. On the rezoning application, the applicant stated the proposed use for the subject site would be a motor home dealership. The Planning Commission' s recommendation to the City Council included a motion to direct staff to prepare an ordinance amendment which would be "very restrictive" for possible conditional uses. Whereas the previously repealed ordinance allowed a wide variety of commercial uses, including motels, gas stations, restaurants and open sales lots, an ordinance amendment can be drafted which would restrict the types of conditional uses allowed. In response to the direction by the Planning Commission and the City Council , staff suggests that if the ordinance is amended the proposed conditional uses allowed be limited to the wholesale and retail sales of the following: 1 . Commercial trucks - vehicles used in the transportation of goods and commodities. Semi trucks and trailers and other large heavy duty trucks would be included in this category. 2 . Heavy equipment - items such as bulldozers, scrapers, road graders, backhoes, front end loaders. These types of equipment are used in road construction and large scale developments. 3 . Recreational vehicles - licensed vehicles and trailers such as motor homes and camper trailers used for recreational purposes. 4 . Boats - greater than 20 feet in length. The sale of these types of vehicles and equipment generally require larger parcels of property for display and storage. These vehicles also require wider roads on which to circulate safely on public streets. Retail sales of passenger automobiles, light duty pickups and small recreational vehicles such as snowmobiles, motorcycles, boats and 3-wheelers should be excluded from the proposed conditional uses. Location The concept of spacing retail operations was raised at the August Planning Commission meeting in their review of the recent rezoning request. Spacing can be accomplished most safely and appropriately by limiting these operations to major street intersections. The subject site in the aforementioned rezoning request was located near the intersection of a collector street (Valley Park Dr. ) with a minor arterial (Hwy. 101) . The site is approximately 141 ' south of Highway 101 right-of-way. Access to heavily traveled roads is an essential factor in locating retail businesses. Attached is a map (Exhibit C) which illustrates the designation of the street functional classifications in the I-2 zoned areas (arterials, collectors, and local streets) . The circles on the map identify those street intersections in the industrially zoned areas where arterial streets intersect with collector streets and/or other arterial streets. These intersections would typically experience higher traffic volumes and would likely receive the most pressure to develop for commercial uses. There are five major street intersections in the I-2 area and nine such intersections in the I-1 zoned area. The I-2 intersections are identified by a number (1-5) and the I-1 intersections are identified by a letter (A-I) . Staff suggests that the proposed conditional uses be allowed only on corner parcels adjacent to major street intersections (arterial/arterial or arterial/collector) or within 200 feet of such an intersection. The proposed sites also should be clearly visible to both major streets. Since the southerly bypass is a limited access road, staff has circled only those intersections in the industrial zoned areas where there is access provided to and from the bypass. Any considered ordinance amendment should include provisions requiring that the proposed site be accessible to both major streets. Enforcement Retail uses are not customarily allowed in industrial areas. Future retail businesses may have difficulty in limiting sales to those items allowed under a conditional use permit. In addition, there may be a need for higher levels of enforcement on the part of the City with these conditional uses. ALTERNATIVES: 1 . Recommend denial of the ordinance amendment which would allow certain types of commercial uses in the industrial districts near major intersections. 2 . Recommend approval of an ordinance amendment which limits by use and location, certain types of commercial uses in the industrially zoning areas (I-1 and I-2) . The attached ordinance amendment would allow the sale of industrial and construction equipment and licensed recreational vehicles. It will specifically prohibit passenger cars and pickups, snowmobiles, 3 and 4-wheelers, and other light duty recreational equipment. RECOMMENDATIONS: The intrusion of highway commercial uses is no more warranted today than it was in 1986 when the City Council amended the Zoning Ordinance prohibiting commercial uses in industrial zones. However, if the Planning Commission approves the ordinance amendment, staff recommends that the following conditions be included in the amendment: 1. Allowed conditional uses - wholesale and retail sales of the following: a. Commercial trucks - vehicles uses in the transportation of goods and commodities. Semi trucks and trailers and other large heavy duty trucks would be included in this category. b. Heavy equipment - items such as bulldozers, scrapers, road graders, backhoes, front end loaders. These types of equipment are used in road construction and large scale developments. c. Recreational vehicles - licensed vehicles and trailers such as motor homes and camper trailers used for recreational purposes. d. Boats - greater than 20 feet in length. 2 . Location requirements - must be located on a corner parcel adjacent to a major street intersection or within 200 feet of such an intersection and clearly visible to both major streets (arterial/arterial or arterial/collector street intersections) . 3 . Lot Sizes - no parcel for such a conditional use shall be less than 5 net acres or greater than 10 net acres. The conditional use permits will be granted only for the minimum area necessary to operate the proposed use. 4 . Setbacks - no building or structure shall be constructed in the required setbacks. The required front yard and street side yard setbacks shall be used as a landscaped yard only and for no other purpose. 5. Lot Coverage - no building or other structure or combination of buildings or structures on a site shall cover more than 50 percent of the net lot area. 6 . Driveways and parking areas - no site shall have more than two curb cuts per street frontage. All parking spaces and vehicle drives must be surfaced with a material to control dust and drainage. No parking or display can be located in the required front or street side yard setbacks. 7 . Buildings, fences and other structures - must be compatible with adjacent industrial properties. Compatible building materials and colors must be used. 8 . Display Areas/Outdoor Storage - all display areas and products to be displayed outdoors must be approved by the Planning Commission. Outdoor storage of all other items must be screened from public view as required by the Zoning Ordinance. 9 . Signage - no balloons, pennants, banners, flashing lights or other similar devises for promotional purposes shall be allowed. No signs shall be painted directly on the buildings. No signs shall be permitted on the roofs. Signage shall be limited to that allowed in the industrial districts only. 10. Temporary Structures - no structure of a temporary character such as tents or canopies shall be constructed, placed or maintained upon the site. 11. Conditional Use Permit Reviews - the Planning Commission shall review all permits annually to monitor the business operations. ACTION REQUESTED: Offer and pass a motion which recommends that the City Council deny the proposed ordinance amendment. f M P1AN-- ERE -- .11 • t- lJ1LL1 LJS ...., r '\ , _____ ► �: -g.,,,,,-,Itii,-.7„- C H.�1 i co 1 N :,,cm�mmn_ e,� ,,,. � ] cco-fg = nu 1 FiiiIi] — Li,.. .,. i.!.Hiy 4,, MI ___,) i _, r si ,• III ii Fly 4 .,........... ( rn F o zi c 2 0 111111 il IIIII .II lri __ , — Zoi DD I11111 /. V u) -1wtor =Ir / ZWWNm • � m cn cn ` \\ = m o cn m m .2)9P _ C -i -I yr I o(.?, r I \\ n . • I� '��� I , 1 ; %AL . , z � 1 r. 1 Aii .iiir II N 1 . 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Kraft, City Administrator FROM: Terrie Sandbeck, Assistant Planner RE: Preliminary and Final Plat of West End Addition DATE: September 17, 1991 INTRODUCTION: At their meeting on September 5, 1991, the Shakopee Planning Commission moved to recommend to the City Council approval of the preliminary and final plats for West End Addition, subject to conditions. BACKGROUND: 1. Clete Link has submitted a Preliminary and Final Plat concurrently for West End 1st Addition. The proposed plat is located between State Trunk Highway 169 and Harrison Street in the western portion of the City of Shakopee. (See Exhibit A. ) 2 . The land in the plat is currently vacant, except for a small garage, and zoned both R-4 and B-1. The applicant has filed a request with the City to rezone the parcel to B-1 concurrent with this plat. 3 . The proposed plat is partially described as part of Outlot C, Husman Addition, and partially section land. The full legal description is included on page 1 of the plat map. 4 . The proposed plat contains one double-frontage lot. It abuts State Trunk Highway 169 for almost 113 feet on the west edge, and Harrison Street South for about 197 feet. A ten foot drainage and utility easement surrounds the plat. 5. Since Harrison Street is the dividing line between zoning for residential use and zoning for highway business, development should be orientated toward Highway 101 and 3rd Avenue. Therefore, access to Harrison Street should be prohibited. 6. Overhead power lines are shown running in an east-west direction across the plat. However, these power lines will be removed when the garage is dismantled, and underground cables will be installed. 7. There are currently no water lines available to this plat. Hook up to City water lines would have to be stubbed in from Harrison St. , as water lines are not available from Hwy. 101. Due to the large parcel size and the rock in the area, installation may be costly. 8 . During the September 5, 1991, meeting of the Planning Commission, discussion took place regarding whether or not it was necessary for the applicant to provide information for two on-site septic system locations. This will be addressed during the Building Permit process. 9 . No special assessments currently exist on the property. RECOMMENDATION: The Planning Commission recommends approval of the Preliminary and Final Plat for West End Addition, subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Cash payment in lieu of park dedication shall be required prior to the recording of the plat. 3 . The developer shall enter into an access agreement as follows: Access to the site from Harrison Street will be prohibited. Access will be permitted from 3rd Avenue only. ACTION REQUESTED: Offer Resolution No. 3461, a Resolution Approving the Preliminary and Final Plat of West End Addition, and move its adoption. RESOLUTION NO. CC-3461 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY AND FINAL PLAT OF WEST END ADDITION. WHEREAS, the Planning Commission of the City of Shakopee did approve the Preliminary and Final Plat of West End Addition on September 5, 1991, and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Preliminary and Final Plat of West End Addition, described on Exhibit A attached hereto and incorporated herein is hereby approved subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Cash payment in lieu of park dedication shall be required prior to the recording of the plat. 3 . The developer shall enter into an access agreement as follows: Access to the site from Harrison Street will be prohibited. Access will be permitted from 3rd Avenue only. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer' s Agreement. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney # god CONSti\i MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assisstant Planner RE: Preliminary and Final Plat for Mark J. Weinandt Addition DATE: September 17, 1991 INTRODUCTION: At their meeting on September 5, 1991, the Shakopee Planning Commission moved to recommend to the City Council approval of the preliminary and final plats for Mark J. Weinandt Addition, subject to conditions. BACKGROUND: 1. Mark J. Weinandt has submitted a Preliminary and Final Plat for Mark J. Weinandt Addition, located on the west side of County Road 17, approximately 3/4 of a mile south of County Road 42 . The land is currently vacant and is zoned R-1, Rural Residential . 2 . Currently there exists two unplatted lots of record. The applicant is going through the subdivision process in order to combine the two lots and sell the resulting lot for a single family residential lot. A variance for the lot size was approved by the Board of Adjustment and Appeals at their September 5, 1991, meeting. 3 . Section 11. 03 , Subd. 3 regarding lot provisions states that an unplatted lot of record shall not be developed unless the current code provisions are met. According to Section 11. 25, Subd. 5, the minimum lot area in the R-1 Zoning District is 2 . 5 acres. Since the combined area of these two lots is only 1. 2 acres, a variance for this minimum lot size requirement was necessary for its development. All other zoning ordinance requirements can be met. 4 . No grading or drainage information has been submitted with this application. If grading is to be performed on the lot, a grading permit will be required. This issue will be addressed during the building permit process. 5. Due to the nonconforming lot size, the Planning Commission recommended that the applicant submit documentation that two on-site septic system drainfield locations exist on the property. Staff has received documentation for one of these sites. Documentation for the additional site will be made available to City Staff prior to the City Council ' s approval of the plat. 6. The County Engineer is requiring that the applicant maintain the existing access from County Road 17 until it is reconstructed as a part of the CSAH 17 improvement project. 7 . In April of 1990, Scott County purchased an additional 17 ' of right-of-way from the applicant in order to expand County Road 17 to a 50 ' half right-of-way. This area is shown as a separate parcel on the plat. This should be corrected and shown as County Road 17. 8 . The signature block needs to be corrected to add, "Pursuant to M.S.A. 505 . 03 , Subd. 2 , we are in conformance. " 9 . All staff reviews have recommended approval of the plat with conditions. 10. A cash payment in lieu of park dedication shall be required. 11. No special assessments exist on the property. RECOMMENDATION: The Planning Commission recommends approval of the Preliminary and Final Plat of Mark J. Weinandt Addition, subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . A cash payment in lieu of park dedication agreement shall be required. 3 . The signature block shall be corrected to add, "Pursuant to M.S.A. 505. 03 , Subd. 2 , we are in conformance. " 4 . The plat map shall be revised to show the additional 17 ' of right-of-way as part of County Road 17 , and not a separate parcel . 5. Submit documentation to the City that demonstrates there are two sites on the lot for separate on-site septic system drainfields prior to execution of the plat by City Officials. 6. The existing access from County Road 17 must be maintained until it is reconstructed during the CSAH 17 improvement project. ACTION REOUESTED: Offer Resolution No. 3462 , a Resolution Approving the Preliminary and Final Plat of Mark J. Weinandt Addition, and move its adoption. RESOLUTION NO. 3462 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY AND FINAL PLAT OF MARK J. WEINANDT ADDITION. WHEREAS, the Planning Commission of the City of Shakopee did approve the Preliminary and Final Plat of Mark J. Weinandt Addition on September 5, 1991, and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Preliminary and Final Plat of Mark J. Weinandt Addition, described on Exhibit A attached hereto and incorporated herein is hereby approved subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Cash payment in lieu of park dedication shall be required. 3 . The signature block shall be corrected to add, "Pursuant to M.S.A. 505 . 03 , Subd. 2 , we are in conformance. " 4 . The plat map shall be revised to show the additional 17 ' of right-of-way as part of County Road 17 , and not a separate parcel . 5 . Submit documentation to the City that demonstrates there are two sites on the lot for separate on-site septic system drainfields prior to execution of the plat by City Officials. 6. The existing access from County Road 17 must be maintained until it is reconstructed during the CSAH 17 improvement project. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Passed in regular session of the City Council of the City of Shakopee, Minnesota, held this 17th day of September, 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney 4 .•. .....--..... _-_,.:Iirr__:_-___. •: --- --- . 4._:—.=---.-- — — .. MATCH .. . 7- affii 0/ 0 0 AMNIMili-,4‘60...A.mmordl Aid 41111•11MM AG AGRICULTURE R1 RURAL RESIDENTIAL _ clk - . R2 URBAN RESIDENTIAL iII —. R3 MID—DENSITY RES. ,., R4 MULTI FAMILY RES. . r.4. . _Olt ritS11,t 4.14 0, i• .• • g < Nz 81 HIGHWAY BUSINESS - . , 18 ,..... 1 13 ..-- -- : B2 COMMUNITY BUSINES ...........1 B3 CENTRAL BUSINESS . ..,..: .----....„„ , 11 UGHT INDUSTRIAL .„.___.44‘111,,:.L.i..: .I. .111.s•,,e II ift-7%1".** -"------- ti*ATIS 1..-S-1 12 HEAVY INDUSTRIAL 11 _1 : . v-... S SHORELAND • cc Po 77 ..--/-1.1/.7V . .....— ) IEIE FLOODPLAIN DISTRIi •: ,- 11"•••• MANDAT. 11,,• -• .• 1 I \I • *". 1 RTD RACCK 0 -16-TRi N. / - ...... ,4C ) — [ IL ----pme .-62:---\•j 4 19 , 20 ri If . 0 i I • I C \\ TRAILS I' FA 1 A00'01.r .4.74.iih.' 1 I 1 I •/ \ . 0 I______, I a. ..---- • / 0 4, , / ulatapiata ../........_41L±)1.: _.....__........___/ . . .-- CO go 42 4TA £ I •-•.. ___ •;••94 . ‘•....'..) ji rTh 47%E.,- Cat AC42 6 ,.. 1 -\,...... / )'D-'.d 'CA' ---• 1 •,..--- 1..../. . .. 125 . .... , il •.., I , ', '.•-- \_/--r)' \--4: 7`. 1 ,----, ,.._.,1;7i ."-7,;?-7,• .,,•,...-,.• r_..-,... ..__ \--) ' - 'm /5.17. --,/ 1:• 0/ . • ..„.1 :3..) s`.... . - --Y t ro?..ye e.. - , \ .WIVIi IF . '''S\ i a*e 7r. ' 10011'1010 4 i . / . ./--' 1 , -- - • , . . ..._ c•, II • , - .1 .../.0•„, ........z , N ____./ 1 .**-, • I Z. ."•••• ---===:' i . --..z.,.- 7. ‘ ! \ .; 1 I 1•.:--.`-•"` i I 1 / . . ... . — I • .. - - t ,, ., \ ; •\ • (•• , ; :. • \ •-..:) —,,--,:;:=----- ..c.-ic. • i . . _...- ..1 .... . . 1 .\ I i 1 -1.• ,t......i. ------- ---i C., \ . .. ; - \ ...4.•.,:t\ . /eel :1 1 ‘<---k .\ ‘ L ! I C I • I ^ * - \ L 14.44...."..g.•ItE - ‘..-""•• -, •• \ nn,.•.)•., { 1,,-:., ......t. 7 / r 1...._ . \. - .i .........,;...- i ,•, ; _. . , (. - ‘ 1.- -—7."---. ) i.i ., \ . -? i . i . s'•• • ( i c . ._, • 7:. s• '-• - --- , ' •7. ' . . . • • : . . . . • . • — . • :. . . RESOLUTION NO. 3462 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY AND FINAL PLAT OF MARK J. WEINANDT ADDITION. WHEREAS, the Planning Commission of the City of Shakopee did approve the Preliminary and Final Plat of Mark J. Weinandt Addition on September 5, 1991, and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Preliminary and Final Plat of Mark J. Weinandt Addition, described on Exhibit A attached hereto and incorporated herein is hereby approved subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Cash payment in lieu of park dedication shall be required. 3 . The signature block shall be corrected to add, "Pursuant to M. S .A. 505 . 03 , Subd. 2 , we are in conformance. " 4 . The plat map shall be revised to show the additional 17 ' of right-of-way as part of County Road 17, and not a separate parcel . 5. Submit documentation to the City that demonstrates there are two sites on the lot for separate on-site septic system drainfields prior to execution of the plat by City Officials. 6. The existing access from County Road 17 must be maintained until it is reconstructed during the CSAH 17 improvement project. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Passed in regular session of the City Council of the City of Shakopee, Minnesota, held this 17th day of September, 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney 4 /o 6 e MEMO TO: Dennis R. Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Preliminary and Final Plat of Mulberry Meadow 1st Addition DATE: Sept. 17, 1991 INTRODUCTION: At their meeting on September 5, 1991, the Shakopee Planning Commission moved to recommend to the City Council approval of the preliminary and final plats for Mulberry Meadow 1st Addition, subject to conditions. BACKGROUND: 1. Steve J. Heller, of S. J. Heller Corporation, and Dean and Verena Smith have submitted a concurrent Preliminary and Final Plat for Mulberry Meadow 1st Addition. The proposed subdivision is zoned R-2 , Urban Residential, and is located west of Market Street and south of the new 5th Avenue extension. The applicants are proposing to subdivide unplatted land, as well as replat Outlot A in the northern portion of Wermerskirchen' s 2nd Addition. 2 . The applicants are proposing to plat 11 lots. Lot 7 of Block 2 is already developed with an existing home and garage. This lot and two additional lots in Block 2 are over 11, 000 square feet in area and are of sufficient size to be developed with twin homes or duplexes. However, Lots 1-4 of Block 1, and Lots 1-4 of Block 2 are less than 11, 000 square feet. These lots do not meet the area requirement for twin home or duplex development, and must be developed into single family homes. (See Exhibit B. ) 3 . Near the northeast corner of the plat, between Lot 4 of Block 2 and Market Street, a small parcel measuring 23 . 74 ' x 155. 22 ' lies outside the plat. The applicants do not own this parcel . Purchasing this property and including it in the area platted as Lots 1-4 , Block 2 , would have added an additional 3 , 685 square feet to these four lots. This could have increased the size of these lots to an average of 11, 806 square feet, meeting the area requirement (11, 000 square feet) for development into a twin home or a duplex. This land was not included in the plat, however, resulting in a lost opportunity to develop these lots into twin homes. 4 . The 10 ' drainage and utility easement on Lot 7 , Block 2 , is shown on the plat as running through the already existing garage. The City Engineer has stated that it would be acceptable to reduce this easement to 5 ' . The Planning Commission recommended this change on the plat to prevent the easement from being placed on a pre-existing building. 5. The current sewer and water services stubbed into these lots are adequate for single family homes only. Additional stub services would be required for duplex or twin home development. 6. On July 26, 1991, Dave Hutton, Public Works Director of the City of Shakopee, sent Dean Smith and Dave Brown, Attorney for Steven J. Heller, a letter advising them of the urgency of submitting their application for platting this property prior to the placement of the final lift of asphalt on the newly paved 5th Avenue. He stated that, if plat approval is not obtained by October 1, 1991, the final lift of asphalt will be placed on 5th Avenue, and the new street will not be allowed to be cut open for the first five years. No additional services would be allowed during that time period. (See Exhibit C. ) If the applicants plan to develop the three lots meeting the area requirement into twin homes or duplexes, they will need to have additional stubs installed prior to October 1, 1991. 7 . Staff review comments recommended approval or approval with conditions. 8 . The Utility Manager is requiring that the developer install a street light at the corner of 5th Avenue and Main. 9 . There are pending assessments for the 5th Avenue street improvement project. They will be assessed against the new parcels after the project is complete. 10. Staff recommends that a park dedication fee be collected in lieu of accepting park land. A portion of the park dedication requirement for the proposed subdivision plat has been met with the original plat for Wermerskirchen 's 2nd Addition. Staff will incorporate previously dedicated park land in calculation of the required park dedication fees. RECOMMENDATION: The Planning Commission recommends approval of the Preliminary and Final plat for Mulberry Meadow 1st Addition, subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Execution of a Developer' s Agreement for construction of required improvements: A. Street lighting at the corner of Main and 5th Avenue to be installed in accordance with the requirements of the SPUC Manager. B. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. C. Cash payment in lieu of park dedication shall be required. 3 . The 10 ' drainage and utility easement on the western edge of Lot 7, Block 2 , shall be reduced to a 5 ' drainage and utility easement to prevent the easement from being placed on a pre- existing building. 4 . The developer shall be responsible for the grading of the plat as per the drainage plan. ACTION REQUESTED: Offer Resolution No. 3463 , a Resolution Approving the Preliminary and Final Plat of Mulberry Meadow 1st Addition, and move its adoption. RESOLUTION NO. 3463 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY AND FINAL PLAT OF MULBERRY MEADOW, 1ST ADDITION. WHEREAS , the Planning Commission of the City of Shakopee did approve the Preliminary and Final Plat of Mulberry Meadow, 1st Addition on September 5, 1991, and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Preliminary and Final Plat of Mulberry Meadow, 1st Addition, described on Exhibit A attached hereto and incorporated herein is hereby approved subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Execution of a Developer' s Agreement for construction of required improvements: A. Street lighting at the corner of Main and 5th Avenue to be installed in accordance with the requirements of the SPUC Manager. B. Street signs will be constructed and installed by the City of Shakopee at a cot to the developer of $250. 00 each per sign pole. C. Cash payment in lieu of park dedication shall be required. 3 . The 10 ' drainage and utility easement on the western edge of Lot 7 , Block 2 , shall be reduced to a 5 ' drainage and utility easement to prevent the easement from being placed on a pre-existing building. 4 . The developer shall be responsible for the grading of the plat as per the drainage plan. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Passed in regular session of the City Council of the City of Shakopee, Minnesota, held this 17th day of September, 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney a ""/ E 14 i B IT •.AG AGRICU' TURF R1 RURAL HES1DENTIAL R2 URBAN RESIDENTIAL R3 MID—DENSITY RES_ R4 MULTI FAMILY RES_ B 1 HIGHWAY BUSINESS B2 COMMUNITY BUSINESS B3 CENTRAL BUSINESS -, s ..:::::;:,.:.: : ...- ..—• . .::.;\\. - 11 LIGHT INDUSTRIAL E. �.- --• •�= �� . 12 HEAVY INDUSTRIAL t , r ; t \ . S SHORELAND L t -. �� DM FLOODPLAIN DISTRICT "` • AG: —� MANDAT �' —/ _ s � RTD RAC CK DISTR 1 f • • - i � �fir � Z •.--;••••-• ,� �'. , —�"' — �- ter". 'r te, R .. 2 t ... -2. • _1' • ,•-•••••• .r^� .i. I ..1 ... -e-'-.-. ,r rte. 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Market Street Shakopee, MN 55379 RE: 5th Avenue/Market Street Project Dear Mr. Smith: You have previously indicated to City staff a desire to subdivide your property adjacent to the above project and that as part of your development you may wish to utilize duplexes/townhouses on some of the lots . Please be advised that currently the sewer/water services stubbed into your property are only adecuate for single family homes . Additional services would be required for any duplexes/townh omes . A month or so ago, we informed you of that fact and stressed upcn you the urgency for submitting and obtaining anprovals of your development through City staff, Planning Commission, etc. To date, staff has received no development promosals . If you do not obtain an approved development by October 1, 1991, the final lift of asphalt will be placed and per City Council policy, the new street will not be allowed to be cut open for the first 5 years and you will not be allowed any additional services during that time. The application deadline for the September Planning Commission meeting is August 12 , 1991, and for the October meeting is September 9 , 1991. Needless to say, tine is rapidly expiring on your opportunity to utilize the type of development you desire. I would respectfully request that if you sincerely desire to develop your property in a different manner than what we have provided for services, that you submit your proposal at once. The City Council of Shakopee has made it quite clear that the street projects are completed prior to winter and this project will be no exception. Please contact me if You have any questions . Sincerely . / ,� r Davi_ , P . _ . Pgib l_c 'mac :s D; -%t -2 -2art G Prow . .3 ; ; L' a : L > >J iN � 0, 4� : • '. `3i 5 .) —c Y• �.• \ � 0 ill . ,^ �� - N. ti 3 _ni Q I\ U • iT..j — J •O,!• 1f..Y 0,..,.1,a4 N MnL*.M MI.•Y Ie M::".t'',41..:•Y • It Y _..y— MI.3/0 1c. j r V+.M 1%1 WG It ,`` ,`, - _-. +1•+•!,7567..- - .� 3,a 2'0.0f T V i 'r �� -P++P 009G1_.---'___ ` oou � --'I 'I 1 � ,.. i .l Z Ili ip O ------'---- •I"' •I I I I 1pl(1 1 u�11 1 1I _[ L 1 I I \7`II I 1 • 7 1 NH. . Qi I 't• a y f— it �t ` I. y 3• �. . .:� ,Z1 -I N tit 'il I li 1.t.iiki:'...:.N.-...;••—...:.!..!?;,1....`_.:•:2:•I'. :L'•11 hI 1 s 1 kk3li36 Q3 ." ' I M ty P I I .__. I I... 1` a. I q^r.. .. 11'2-4 L _ .._. -;;; IW„ o y;Y.. Jr,W xo .._ -• p.. 9y 942•._ z. :`,17 �- , ••M,SC/0.011 4S •, ♦y Iw A /•; OWG.x;.wuL,IJn Y,w Y•+.••,Ml .. I� �_ KI _ tE 1 1Y 4 I,L �I )" - 9 I — - .._...._._ •e`�Y • L H+P 00951 _ 3,0[.00.OS )— 1 i Q lY R a Q1.:.. rY. ; 1 I 17 00.01 ,';J 2 1 Zb 0 ,„ qi' I, rl 1 i»dCtn1 N .\.Y „ ; ,3i' •GN1►►J. 11+1•. 4'.. .0 125, o R LI. •1144 I E w1 --i =a.. ill i II _ .- M -- Cr) IL 1I J / :1 R 4 I ' s MAO4;94E1. F • 8Ix YJ/N.wnhi ).4:- I I II:. i}� _Ii �_ `_: r, NOIIYIO.OY)WJYOMPLr)wYlw LG. „+ I P•••.0 N %El L M•..10.0M ! eEEe•G�tttt 27 Ad MJ•1••1N./IM[...1.AMY N♦M.MMNJ 1. y n „•,, 1g !b!t I // J a ---...4.....-1.. X50 'I Z Eli” a l f ti 4 I _1_tb o �$ I °601 0 • S I� Alit MEMO TO: Dennis R. Kraft, City Administrator FROM: Terrie Sandbeck, Assistant Planner RE: Final Plat of The Meadows 6th Addition DATE: September 17 , 1991 INTRODUCTION: At their meeting on September 5, 1991, the Shakopee Planning Commission moved to recommend to the City Council approval of the final plat for The Meadows 6th Addition. BACKGROUND: 1. Gold Nugget Development Corporation has submitted a final plat for the Meadows 6th Addition, located South of 11th Avenue and East of County Road 79 . This is the sixth phase of the development and contains 32 single family lots and two outlots on approximately 22 . 31 acres. The area is zoned Urban Residential, R-2 . 2 . The Upper Valley Drainageway is located within Outlot A, and within the northwest edge of Outlot B. It is adjacent to Lots 9 , 10, 11, 13 , and 14 of Block 2 , Lot 2 of Block 3 , and Lot 3 of Block 4 . A permanent easement for drainage purposes extends into the southern portions of Lots 9, 10, 11, 13 , and 14 of Block 2 . The drainage and utility corridor is 120 feet in width and will contain the VIP sewer main. 3 . The Final Plat for Meadows 6th Addition is in substantial agreement with the approved Preliminary Plat. 4 . Approval of the Preliminary Plat required dedication of land for park purposes. Since the developer is phasing the final platting, he will be dedicating additional park land to the City in future phases. The First Addition dedicated 5% of the land as part of the trail along County Road 79 . This satisfied 50% of the parkland dedication requirement. The other half was paid in cash. The Second Addition dedicated 1. 4% (Outlot C) of the total requirement in parkland and paid the difference in cash ($6, 665) . The Third Addition did not pay park fees, as the fee for those parcels was covered under the developer' s agreement for The Meadows, 2nd Addition. The developer was reimbursed $1, 363 with the approval of The Meadows, 4th Addition. With this reimbursement, the developer had met the park dedication requirement. Approval of The Meadows 5th Addition required the developer to dedicate Outlot A as parkland. The developer was credited 1. 88 acres for park dedication purposes for future subdivision plats in The Meadows development. This amount will be credited toward the park dedication requirement for The Meadows 6th Addition. The required park land dedication for the proposed Meadows 6th Addition is 2 . 23 acres (10%) . This amount, minus the 1. 88 acre credit resulting from The Meadows 5th Addition, and the dedication of Outlot A ( . 734 Acre) from this Addition, results in a land dedication credit of. 384 Acre. 5. Five lots, Outlot A, and the cul-de-sac on Goldenrod Lane have been added to the Final Plat from the original submittal of the Meadows 5th Addition. This area was excluded from approval of the 5th Addition plat due to a decision not to cross the UpperValley Drainageway with Goldenrod Lane. A cul- de-sac street will be constructed at each end of the UpperValley Drainageway. 6. There are special assessments against this property. The City Engineer will reapportion these assessments against the lots and the developer will waive his right to appeal the reapportionment. RECOMMENDATION: The Planning Commission recommends approval of the Final Plat of The Meadows Sixth Addition, subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Execution of a Developer' s Agreement for construction of required improvements: A. Street lighting to be installed in accordance with the requirements of the SPUC Manager. B. Water system to be installed in accordance with the requirements of the SPUC Manager. C. Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard specifications of the City of Shakopee. D. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250. 00 each per sign pole. E. The applicant will be required to dedicate Outlot A to the City to meet the parkland dedication requirement. A credit of 1. 88 acres from the 5th Addition shall be applied to The Meadows 6th Addition' s requirement. The dedication of Outlot A ( . 734 acres) results in a parkland dedication credit of . 384 acres that shall be applied to the parkland dedication requirement for future Additions. F. The City Engineer will reapportion the existing special assessments against the lots and the developer shall waive his right to appeal the reapportionment. 3 . The developer shall provide a recordable agreement stating that not more than 10% of the plat will be developed into twin homes. Twin homes will require separate utility connections, and these sites must be identified prior to installation of utilities. 4 . A sidewalk along the north side of Vierling Drive will be required and must comply with the design criteria and standards of the City of Shakopee. 5. The developer will be responsible for the grading of the plat (as per the preliminary drainage plan) . ACTION REQUESTED: Offer Resolution No. 3464 , a Resolution Approving the Final Plat of The Meadows, 6th Addition, and move its adoption. RESOLUTION NO. CC-3464 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE FINAL PLAT OF THE MEADOWS, 6TH ADDITION. WHEREAS, the Planning Commisison of the City of Shakopee did approve the Final Plat of The Meadows, 6th Addition on September 5, 1991, and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Final Plat of The Meadows, 6th Addition, described as: Outlot C, THE MEADOWS, 4th ADDITION and Outlot B and Outlot C, THE MEADOWS 5th ADDITION is hereby approved subject to the following conditions: 1. Approval of title opinion by the City Attorney. 2 . Execution of a Developer' s Agreement for construction of required improvements: A. Street lighting to be installed in accordance with the requirements of the SPUC Manager. B. Water system to be installed in accordance with the requirements of the SPUC Manager. C. Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard specifications of the City of Shakopee. D. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250 . 00 each per sign pole. E. The applicant will be required to dedicate Outlot A to the City to meet the parkland dedication requirement. A credit of 1. 88 acres from the 5th Addition shall be applied to The Meadows 6th Addition' s requirement. The dedication of Outlot A ( .734 acres) results in a parkland dedication credit of . 384 acres that shall be applied to the parkland dedication requirement for future Additions. F. The City Engineer will reapportion the existing special assessments against the lots and the developer shall waive his right to appeal the reapportionment. 3 . The developer shall provide a recordable agreement stating that not more than 10% of the plat will be developed into twin homes. Twin homes will require separate utility connections, and these sites must be identified prior to installation of utilities. 4 . A sidewalk along the north side of Vierling Drive will be required and must comply with the design criteria and standards of the City of Shakopee. 5 . The developer will be responsible for the grading of the plat (as per the preliminary drainage plan) . BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to e'<ecute said Plat and Developer' s Agreement. Passed in regular session of the City Council of the City of Shakopee, Minnesota, held this 17th day of September, 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney /a , MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S . Ekola, City Planner RE: 1992 - 1996 Capital Improvement Program DATE: September 13 , 1991 INTRODUCTION: At their meeting on September 5, 1991, the Planning Commission passed a motion recommending that the City Council approve the 1992-1996 Capital Improvement Program. Attached is a copy of the 1992-1996 Capital Improvement Program (CIP) , as recommended by the Planning Commission. BACKGROUND: Each year a Capital Improvement Program is developed to guide the construction of public improvements in Shakopee. In the 1992-1996 CIP there are 60 projects proposed. These projects are grouped into 7 categories: A. Street and Highway Projects B. Sanitary Sewer Projects C. Stormwater Drainage Projects D. Park Projects E. Municipal Building Projects F. Fire Projects G. Other Projects DISCUSSION: At the August 27 , 1991 meeting, the Committee of the Whole expressed concerns on the increases to the debt service levels with the proposed capital improvement projects. Staff has provided supplemental information on the debt service levels in the Executive Summary (Please see pages 6 to 10) . In past years, staff has submitted a list of the first years Capital Improvement Projects to the City Council for further prioritizing. This list is submitted to the City Council after the approval of the Capital Improvement Program. From this list, the City Council selects projects to be constructed in the upcoming year. The initiation of the appropriate feasibility reports and/or studies are then made following this prioritizing process. At the time of drafting that list, staff will provide further recommendations on setting priorities for projects in the upcoming year. A further detailed financial analysis will be provided with this list. RECOMMENDATION: The Planning Commission recommends that the City Council approve the 1992-1996 Capital Improvement Program. ACTION REQUESTED: Offer and pass a motion which approves the 1992-1996 Capital Improvement Program. City of Shakopee ck *-4‘%: ' 4'171-7-1 7 `` 1992 -1996 Capital Improvement Program CITY OF SHAKOPEE, MINNESOTA CITY COUNCIL Gary Laurent, Mayor Steven Clay Jerome Wampach Gloria Vierling Joseph Zak Robert Sweeney PLANNING COMMISSION Melanie Kahleck, Chairperson Eugene Allen Nancy Christensen Terry Joos Joan Lynch William Mars H. R. Spurrier CITY ADMINISTRATOR Dennis R. Kraft This document was prepared as a joint effort by the Building Department, Community Recreation Department, Engineering Department, the Finance Department, The Fire Department and the Planning Department. August 1991 TABLE OF CONTENTS Page EXECUTIVE SUMMARY 1 A. Introduction 1 B. Summary of the Proposed 1992 Capital Improvement Budget 2 C. Summary of the 1992-1996 Capital Improvement Program 6 1992 CAPITAL IMPROVEMENT BUDGET 11 A. Streets and Highway Projects 12 B. Sanitary Sewer Projects C. Stormwater Drainage Projects 13 D. Parks Projects 13 E. Municipal Building Projects 14 F. Fire Projects 15 G. Other Projects 1992-1996 CAPITAL IMPROVEMENT PROGRAM 16 A. Streets and Highway Projects 17 B. Sanitary Sewer Projects 23 C. Stormwater Drainage Projects 24 D. Parks Projects 25 E. Municipal Building Projects 29 F. Fire Projects 30 G. Other Projects 31 PROJECT DATA SHEETS A. Streets and Highway Projects B. Sanitary Sewer Projects C. Stormwater Drainage Projects D. Parks Projects E. Municipal Building Projects F. Fire Projects G. Other Projects 1992-1996 CAPITAL IMPROVEMENTS PROGRAM EXECUTIVE SUMMARY INTRODUCTION Capital improvements are defined as those projects which require the expenditure of public funds for the acquisition, construction or replacement of the infrastructure necessary for a community. Typical capital improvement projects include streets and highways; water and sewer facilities; parks, trails and open space; and various types of public buildings. A capital improvement program is a listing of proposed public projects according to a schedule of priorities over a five year period. Developing a capital improvement program provides many significant benefits such as: • An effective way to plan, budget, and coordinate the operation and capital efforts of city departments. • A coherent development program that will increase opportunities to obtain funding from outside sources such as the state and federal government. • Public support for capital commitments that should help attract private investment. • Improved chances to receive favorable bond ratings by giving evidence of effective management. A capital improvement budget is a list of the projects scheduled for the upcoming fiscal year. Projects which were previously scheduled in the 5-year capital improvement program are prioritized into the annual capital improvement budget. The Shakopee City Council annually adopts a 5-year Capital Improvement Program (CIP) . The CIP is prepared by City staff and reviewed by the Planning Commission prior to approval by the City Council . The 5-year program is utilized by staff for long range budgeting purposes, programming projects and developing a priority list for the following year' s projects which are listed in the Capital Improvement Budget (CIB) . -1- Proposed capital improvement projects in both the annual CIB and the 5-year CIP have been prioritized in this document. The prioritized projects have been organized into one of the following seven types of project categories: A. Streets and Highway Projects B. Sanitary Sewer Projects C. Stormwater Drainage Projects D. Parks Projects E. Municipal Building Projects F. Fire Projects G. Other Projects SUMMARY OF THE PROPOSED 1992 CAPITAL IMPROVEMENT BUDGET The top priority project in the annual Capital Improvement Budget is the new City Hall. In 1991, the City purchased the Marquette Bank building, located at the northeast corner of Holmes Street and 2nd Avenue. The renovation of this building will occur in 1992 . Staff anticipates moving into the new City Hall facility by mid- 1992 . The next three projects in the 5-Year Plan are the three major transportation projects scheduled for Shakopee, namely the Shakopee Bypass, the Downtown Bridge/Mini bypass and the Bloomington Ferry Bridge. All three projects will be constructed over the next several years. The first two projects are Mn/DOT projects and the last one is a County project so the exact schedule for construction of these transportation improvements is not entirely a City of Shakopee decision. The City of Shakopee should continue to support these projects by involvement in the Scott County Transportation Coalition and by direct financial support. These projects have long been identified as top priority projects by the City Council of Shakopee during is annual goals and objectives meetings. The following is a summary listing of the proposed 1992 Capital Improvement Budget projects: A. Street and Highway Projects 1. Muhlenhardt Road This road is currently a gravel road on a severe slope (up to 10%) that is an extremely high maintenance road due to constant washouts and poor drainage facilities. This project was included in the 1991 C. I . P. and a feasibility study is currently being done, but construction will not be possible until 1992 at the earliest. Portions of this road have been petitioned for to either be upgraded or vacated. -2- 2 . Vierling Drive (C.R. 17 to C.R. 79) This would be a new street that is needed for development. This street is on the Municipal State Aid System and due to an excess fund balance in that account will need to be constructed in 1992 . 3 . Spencer Street (1st Avenue to 9th Avenue) Portions of this road will need to be completely reconstructed and other portions may be milled and overlayed. This project needs to be done prior to the downtown mini bypass opening in 1993 . 4 . Apgar Street (1st Avenue to 6th Avenue) Complete street reconstruction. Current pavement is deteriorated and there is no curb and gutter, resulting in poor drainage facilities and damage to lawns during snow plowing. The railroad crossing is extremely bad due to the numerous siding tracks (9 tracks total) and the issue of improving this crossing or closing it will need to be addressed. 5 . Apgar Street (10th Avenue South) Based on the recent interim ordinance study, Scott County may be building the new County Road 79 alignment with Fuller Street in 1992 . If so, the City will be given Apgar Street. This street is currently a gravel street and a constant source of complaints. The County has designed this street and originally programmed the construction for 1991, but was delayed due to the City's study. The City could easily take the County' s design and construct this street in 1992 . 6. Downtown Alleys (Spencer Street to Fuller Street) The existing alleys are severely deteriorated and need complete reconstruction. Shakopee Public Utilities Commission is considering undergrounding their overhead lines and the two projects should be coordinated and done at the same time. 7 . Sidewalk Replacement Program The City Council initiated an annual program in 1990 to replace existing defective sidewalks, with an annual budget of $25, 000. 00. -3- 8 . Maras Street Currently, this is a private road located in eastern Shakopee just off 13th Avenue. There is industrial development off this road, but it is a substandard street. Currently, it is dirt/gravel with poor drainage and a severe "hump" over a gas line. It is also an over length cul-de-sac. The City Attorney is attempting to have the City obtain this road and once that occurs it should be upgraded to City standards. 9 . Harrison Street (3rd Avenue to 6th Avenue) This is the old state highway. The existing concrete is severely cracked and spauled (packed with holes) . The exact rehabilitation treatment has not been determined but it may consist of anything from milling/overlaying to complete reconstruction. B. Sanitary Sewer Projects There are no Sanitary Sewer Projects scheduled for construction in 1992 . Several sewer projects have been scheduled for construction between 1993 and 1996. Please refer to the 5-year Capital Improvement Program. C. Stormwater Drainage Projects 1. Upper Valley Drainage Phase III and IV The Upper Valley Drainage System is being constructed to provide necessary drainage for the Southerly Shakopee Bypass. Phase III and IV will be constructed between County Road 79 and County Road 15 and to the bypass. The trail will be constructed with this project. D. Parks Projects 1. Lions Park Pond/Trial Extension The pond and trail extension will be constructed in conjunction with the remainder of the Upper Valley Drainage Project, which will be done by MN/DOT with the Shakopee Bypass. Funding source: Shakopee Lions Club. 2 . Shakopee Municipal Pool Repairs After 23 years, parts of the filtration system and water pumps have become worn and are in need of repair. The liner beneath the sand has disintegrated and needs replacing. The pool is of vital importance to the community and greatly appreciated by its citizens. This is a high priority. Funding source: General Fund. -4- 3 . Tahpah Park Parking Lot Extension - Trees and Shrubs Completing the final phase of the parking lot at Tahpah Park will be helpful in alleviating some of the parking problems at the site. The Shakopee Jaycees are embarking on an ambitious tree planting program for Tahpah Park. The new water supply to the park will improve the survival rate of plant life there. Funding source: Shakopee Jaycees. 4 . Lions Park Tennis Courts Three years ago, large cracks began appearing in the asphalt on the Tennis courts at Lions Park. The cracks have been worsening with each advancing year. A consultant engineer recommends completely replacing the asphalt. It 's possible, the courts could be used another year before anything is done to them. A crack filler has been applied. Funding source: Park Reserve Fund. 5 . "Rain Drip" for Municipal Pool The Rain Drop will be installed at the time of when other pool repairs are done. The rain drop looks like a giant size umbrella in which water flows up and over its top; somewhat like a waterfall . The Chaska Community Center has one in their indoor pool. Funding Source: Shakopee Lions Club. 6. Stans Park Land Acquisition The Comprehensive Plan identified the need for a four acre neighborhood park near the Shakopee Senior High School. The land is proposed to be acquired through the park dedication process as the are develops into a residential neighborhood. E. Municipal Building Projects 1. New City Hall Renovation of the recently purchased Marquette Bank building will occur in 1992 . A separate fund has been established to purchase and renovate the new City Hall . Staff anticipates moving into the new City Hall by mid- 1992 . F. Fire Projects 1. Fire Station #2 Land Acquisition In 1990 the City initiated discussions with a property owner for land acquisition. Negotiations should continue in 1992 . -5- 2 . 3M Opticon System The emergency traffic signal control system was requested by the Fire Department in 1991. The 3M opticon system would be used by all emergency vehicles including Police, Sheriff, Fire and Ambulances. G. Other Projects There are no Other Projects in the 1992 Capital Improvement Budget. SUMMARY OF THE 1992-1996 CAPITAL IMPROVEMENT PROGRAM All other requested projects have been programmed into the remaining years of the 5-Year CIP. In addition to the table showing the proposed year of construction, there are individual summary sheets for each project explaining the reasons for the projects and the estimated costs of each one. FINANCIAL SUMMARY Shakopee has the legal capacity to issue approximately $8 , 455, 000 in General Obligation Bonds. As of December 31, 1990 the City had no General Obligation Bond indebtedness. As a result, it would be legally permissible to issue $8, 454, 000 in General Obligation Bonds. At the close of the fiscal year 1990 (December 31, 1990) the bonded indebtedness of the City of Shakopee was $15, 525, 000. This consisted of $10, 950, 000 in Tax Increment Bonds, $80, 000 in Revenue Bonds, and $4 , 495, 000 in Improvement Bonds. The per capita debt which includes all bond issues, by the City of Shakopee ranks slightly higher than the average of all Minnesota municipalities both large and small. At the end of 1990 Shakopee' s per capita debt was $1, 318 Compared to the statewide average of $1, 226 (a 7 percent difference) . The mill rate or tax capacity rate is higher in Shakopee in 1991 than most of the suburban communities in the Twin Cities Metropolitan Area that staff has been monitoring. Historically Shakopee has been lower. Attached are two figures (Figures 1 and 2) which illustrate mill rates/tax capacity rates. The dollar amount of the tax levy is established each year by the City Council . It is determined by adding the debt service levy and the amount of general fund levy needed for the upcoming year. The tax capacity rate is the result of the tax levy amount divided by the taxable tax capacity value in the community. -6- The per capita tax capacity is higher in Shakopee than many suburban communities in the Metropolitan Area. This is due in part to the substantial industrial and manufacturing base which has developed in Shakopee. It is also evident that the commercial and residential tax base provide a good balance among the categories of properties that provide the property tax base. It is felt that this proportion will change with perhaps less emphasis on the industrial base as the undeveloped portion of Shakopee reaches its potential development. Figure 3 illustrates the debt service levies for the years 1980 to 2002 . Line D on the figure represents the approximate tax levy for debt for the 1992 CIB projects. Figure 4 illustrates the debt service levies for years 1980 to 2007 . Line D on this figure represents the approximate tax levy for debt for the 1992-1996 CIP projects (5 year) . Figure 5 is a table which illustrates the two graphs in a numerical form. Capital improvement projects have been prioritized into the one year CIB and the five year CIP. In the one year budget, a total of 18 projects have been proposed for construction in 1992 . A total of 60 projects have been proposed for the years 1993 to 1996. Of the total for 1992 projects $2 , 130, 000 would be funded through the improvement bonds. The total for improvement bonds is calculated by adding the general obligation bonds and the assessment figures listed in the 1992 Capital Improvement Budget. The tax levy to support such a bond issue would be approximately $85, 000 per year. SUMMARY The intent of this 5-Year CIP is to serve as a guide to the City Council to identify the future needs of the City in the area of capital improvements and to allow for the establishment of adequate funding levels to accommodate these improvements. The adoption of a 5-Year Capital Improvement Program greatly aids staff in long range planning of projects and identifying the needs of the City for budgeting reasons and for maintaining adequate personnel to administer these projects. Respectfully Submitted, Lindberg S. Ekola Dave E. 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Os n CO CV 1.-- NI 444 44 4 1 < 4. 4, IC C .—.. CA tg Ill 0 CL u . > 0 > 0 < 8 v, {... i ,... E en O ._. ... • 2 C3 —. .... 0 CO ... CO CO 0 CO 0 05 0 7 . C) 0 u_ u t.44 L7 C) N— 0 1.1.1 0 0 0 I 0 0 n ,_ < 0 0 00 0 . .. CV ._. ,- 0 o 03 0 0 0 0 CO .../. 0) CO LUCV in CV 4.4 .-- C) ._ v) .4 44 0 r- u z E O C 0 .. CV 0 I— cn 0 4t < cL ..... >. 1— cil — Cl) CC 0 C— cc 0 CO 00 )— I...) C-7 ... ..... C ... ... CO U.I V) ..-. 7 0 U .3 Li) CI .0 Cr .... u .— U 0 cc CJ < 4_,I— L. Cl) .... 0. CC C-) L "2 C L a COO L.1.1 U.! LUu. cc n M — 0 ,-I.. —1 1,1 U 0- La. Ce 0. — C0 fel . q La. li. LA. LA. -30- LLI '0 CC 0 CC a. 0 CC co 0 u.. 1.1.1 LU O 0 C CL a. I- CC CC 2 C/3 11.1 a LU I o- C\I UJ C) )- (I) 0 UV) a. U cc LLI 0C LU a. U 0a. CC -31- CONSEN T MEMO TO: Dennis R. Kraft, City Administrtor FROM: Judith S. Cox, City Clerk RE: Application for Liquor Licenses - Dangerfield's Restaurant Inc. DATE: September 12, 1991 INTRODUCTION: On September 3, 1991, City Council tabled the applications from Dangerfield's Restaurant Inc. for liquor licenses because the police investigation was not complete. The police investigation is now complete and the application is in order for Council consideration. BACKGROUND: The City has received applications from Dangerfield's Restaurant Inc. for on sale and Sunday intoxicating liquor licenses at 1583 East First Avenue, effective November 1, 1991. This is the former site of the Shakopee House. (There are no current licenses issued to this location. ) The building is currently being remodeled. Originally the applicant planned on opening November 1st. The remodeling job has turned out to be more than originally anticipated; however, the applicant is still working toward the November 1st opening. The application is in order and the taxes are current. It is to early for the applicant to obtain liquor liability insurance, since they are not opening up for at least two months. The applicant will not be able to get a certificate of occupancy from the building department until the remodeling is complete. The city code, however, does provide that the Council may grant an application for liquor licenses but direct that they not be issued until the applicant, for a new facility, has fully complied with all requirements of the city code for a liquor license. The police department has conducted the background investigation and their report is attached. ALTERNATIVES: 1] Approve application 2] Deny application 3] Table application Dangerfield' s Restaurant Inc. September 12, 1991 Page -2- RECOMMENDATION: Staff recommends alternative 1, approving the applications. RECOMMENDED ACTION: 1. Remove from the table the applications from Dangerfield's Restaurant Inc. for on sale and Sunday intoxicating liquor licenses. 2 . Approve the applications and grant on-sale and Sunday intoxicating liquor licenses to Dangerfield's Restaurant Inc. , 1583 East 1st Avenue and direct staff to deliver the licenses upon their compliance with the city code. No.263—AOD l icaoon for ON SALE License for Intoxicating Liquor BUSINESS RECORDS CORPORATION.MINNESOTA "ON SALE" *tats of ►'° inn5ota, COUNTY OF S�*± .11U.VICIP.4LITr OF q KOp e.Q. TO THE GOi'ERYIXG BODY OF THE .IBOl'E X f fED .1!UXICIP.4LITY: Pursuant to Chapter 46 of the laws of .Minnesota. Special Session of 1933-4 nI anttr tea S eS . Zq?C . 1) A: -boanScd:tka's qr;'\ ‘34r hereby appl.ic.s for a license, for the term of Ole veal- front earfrom• the , 1 ; •1 iCn1•l. day of I f .74A/y 199..2..., to sell intoxicating liquors as d4 la Qnly for con‘mption "ON THE PREMISES" described as follows: SNAAKoc j*.._ N, in said municipality, on which premises.......1M.2 control and operate a f'S-ky uvo.,dA 2, Sq'C.......... ; and to that end hereby represent and state ; That said municipality is a C� r b F f FOcirH4 C./4s I which has a population of ilt..0 9,pa hV S and which does not maintain an exclusive liquor store; • That said n4r 'e..tAIS �� •• �NL. is an establishment having a• resident proprietor and manager and the following equipment and facilities, e.3cl , Qpp)iai,Cts 1i34r off);44es, fGbids, Gla;rs Q")cL o/11.4.4_.. SIX v•91x144.t 4r' M prdi„,+r�/ 0pe,-4 "'PA PA-d Z.14-avra1 f 4/4 /jc.y That said applicant 15 °+ citizen of the United States, 15 over twenty-one years of age, � 5 of good moral character and repute, 1740 5 not, since the enactment of the act above specified, been convicted of any wilful violation of any law of the United States, or of the State of Minnesota, or of any local ordinance, with regard to the manufacture, sale, distribution, or possession for distribution or sale, of intoxicating liquors, and that no license issued to &AAA» under said act has ever been revoked: That no manufacturer or wholesaler will own or control, or has any financial interest in, the business of selling intoxicating liquors at retail on said premises, nor power to exact or require, by con- tract, understanding or otherwise, said applicant to handle or sell only the products of such manu- facturer or wholesaler: That no other retailer's license has been issued, directly or indirectly, to said applicant or for soul premises; that no license of a class other than hereby applied for has been issued to any person at said premises: and that said premises are neither owned or controlled by any person. to whomno license (Here state other requirements of local regulation, if any) L..%S t S o c-< Vno 1 L2.rs Gc n d l e r Ceu i-45 e. o F= S‘Na res i./A",arw K '.E — 1D / s +00c ho id e✓ AP . Dated 'y J ' ( 19 �w ` a- Thal.C.t ( '¼,L'i ...0.4.urevil QAC,... Mate of i'° innt ota, ss. COUNTY OF /f c 4.01' P1/1•1 v `f Z.Aiv1 4-6 being duly sworn, on oath say that he. i5 f. .. PYe5ip(,4j D7b4,,,_gtr�'eldi J?a$tassr4o6 24C.• the within applicant ; that he ha...........full and first hand knowledge of the facts stated in the within application and of the business of said applicant , the location thereof, and the contents of the within application; and that the statements e in said applica a - rue of own knowledge. Subscribed and Sworn to Before � — ti— Me this �� day of '''•-•-•:-.1 19c\-\ Xot, County, JI inn. FYI y : ., ,n HATTEN�CHA , �t HENNEPIN COUNTY .i� htpCearrtellon ExPtres Jc-.:=2.sr17 . ac w 1 = 4 Iy 7 7 -4-. , O... IA City of Shakopee4065; y,0 • ��" POLICE DEPARTMENT tri; : 1:K/ % �,!. OW 476 South Gorman Street �1 ��• Sat .1t SHAKOPEE, MINNESOTA 55379 �I 4OLICt Tel. 612/445-6666 ' ` , v y I' .�• -r Fax. 612/445-2313 y$AKOPE� 4,, OP << NESO �►,` 1 \• J II l ` .. September 13 , 1991 TO: JUDY COX, CITY CLERK FROM: TOM STEININGER, CHIEF OF POLICE SUBJECT: APPLICATION FOR LIQUOR LICENSES APPLICANT: GHASSAN M. KHWILE After completing the required background checks and investigations, the Shakopee Police Department can find no cause to deny issuance of a liquor license to the above named applicant doing business as Dangerfield' s Grill and Bar. r,,, .7/1/34,/ 'f71, Signed ✓ Date ¶0 C5E2VE a) tOtECf OI\JSENT 1 ( MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Gambling Exemption for Shakopee Ducks Unlimited DATE: September 11, 1991 INTRODUCTION & BACKGROUND: On behalf of Shakopee Ducks Unlimited, Mr. Greg Hoehn has requested that the City waive their 30 day reviewal in order that they may receive an exemption from the lawful gambling license. Shakopee Ducks Unlimited are planning their banquet and raffle for Tuesday, September 17 , 1991. On Thursday, September 5th, Mr. Hoehn delivered a copy of the application for exemption from lawful gambling license to the City. The 30 day reviewal period commences on this date. In order to obtain an exemption in a timely manner, it was necessary for Mr. Hoehn to request a waiver of the 30 day reviewal period from the City. At the suggestion of the City Attorney, each one of the City Councilmembers where contacted and asked if they would concur with waiving the 30 day review period. As a result of a majority of the Councilmembers approving the concept of waiving the 30 day review period, the Mayor signed a letter addressed to the State Gambling Board advising them of the City' s waiver of the review period. The City Attorney recommended that at the next regular City Council meeting, the City Council ratify the Mayor' s waiver of the review period. RECOMMENDED ACTION: Move to ratify waiving the 30 day review period for the application for exemption from lawful gambling license by Shakopee Ducks Unlimited for September 17 , 1991 at the Shakopee VFW Club in Shakopee. I/ C CONSENT Without detailed checking, Finance staff is not aware of any bills in the attached bill lists that would cause the respective division to exceed the division total budgets adopted by Council. * N * N N N * N N N N N N N N * N * N * NN * NN * N N N N I- • * 1)1 * 000 * 00000000 * N * W * 00 * UI UI * 000 UI C) (O * A * A A A * 00.00.0.000 * A * A * AA * AA * AAA A S (0 * 0 * 000 * 00000000 * 0 * 0 * 00 * 00 * 000 0 m r * t0 * WWW * (0(0(0(0(0(0(0(0 * W * r It (D c0 X. C)O) I* S. 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N 0 a Cl) 0• 00 il P • 1-3 ' 0 C) P) H0 C1 -h C) 1:7 ()• 11-4 CD x MI co 11 C] c+ O0q �� T1 N 0 0 C P 0 H c+ ' a) 9 CD a rn a r• 7s 7c OD N H H Ui ' W CO 3 W N H H w Co - O O -1 �n H N 0 ' - UHi 0 O w O O // TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Bond Sale for 1991 Improvement Bonds DATE: September 12, 1991 Introduction Council has set the bond sale for the 1991 Improvement bonds for September 17, 1991. Background Council has set the bond sale for the 1991 Improvement Bonds for September 17, 1991. The bonds are for the Bluff Ave. , 2nd Ave. , 5th Ave. , Scott Street and Shumway Street projects. A representative from Springsted will be present to make an award recommendation for Council consideration. Springsted will also bring the actual resolution awarding the sale to the meeting. A draft of the resolution is attached. Alternatives 1. Reject all bids and not issue bonds. 2. Adopt resolution awarding the sale of the bonds. Recommendation Accept recommendation of Springsted and award bond sale to low bidder. Action Offer Resolution Number 3471 Resolution Authorizing Issuance, Awarding Sale, Prescribing The Form And Details And Providing For The Payment Of $1,725,000 General Obligation Improvement Bonds, Series 1991A, and move its adoption. Resolution will be on table. lid CERTIFICATION OF MINUTES RELATING TO $1, 725, 000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1991A Issuer: City of Shakopee, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting held on Tuesday, September 17, 1991 at 7 :30 o'clock P .M. , at the City Hall. Members present : Members absent : Documents Attached: Minutes of said meeting (including) : RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $1, 725, 000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1991A I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so faras they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of September, 1991 . Judith Cox Its City Clerk The Clerk presented to the Council affidavits showing publication in the official newspaper and the Northwestern Financial Review of a notice of sale of $1, 725, 000 General Obligation Improvement Bonds, Series 1991A of the City, for which bids were to be considered at this meeting in accordance with a prior resolution adopted by the City Council . Said affidavits were examined and found satisfactory and directed to be placed on file in the office of the City Clerk. The Clerk then announced that sealed bids had been received pursuant to said notice of call for bids, which bids had been opened, read the tabulated, and the highest and best bid of each bidder was found to be as follows : Bid for Interest Total Interest Cost Name of Bidder principal Rates -Net Average Rate Councilmember then introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $1, 725, 000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1991A BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows : Section 1 . Authorization and Sale. 1 .01 . Authorization of Bonds . This Council, by its Resolution No. adopted on August 20, 1991, has determined that it is necessary for the City to sell and issue its General Obligation Improvement Bonds, Series 1991A in the aggregate principal amount of $1, 725, 000 (the Bonds) to finance the cost of the local improvements designated in said Resolution (the Improvements) . Resolution No. is incorporated herein by reference . 1 .02 . Notice of Sale; Bids . Notice of sale of the Bonds has been duly published, and the Council, having examined and considered all bids received pursuant to the published notice, does hereby find and determine that the most favorable bid received is that of , of , and associates, to purchase the Bonds at a price of $ plus accrued interest on all Bonds to the day of delivery and payment, on the further terms and conditions hereinafter set forth. • 1 .03 . Sale of Bonds . The sale of the Bonds is hereby awarded to said bidder, and the Mayor and City Clerk are hereby authorized and directed on behalf of the City to execute a contract for the sale of the Bonds in accordance with the terms of said bid. The good faith check of the successful bidder shall be retained and deposited by the Finance Director. The good faith checks of other bidders shall be returned to them forthwith. Section 2 . Bond Terms: Registration: Execution and Delivery. 2 .01 . Maturities; Interest Rates; Denominations; Payment . The Bonds shall be designated General Obligation Improvement Bonds, Series 1991A, shall be originally dated as of October 1, 1991, shall be in the denomination of $5, 000 each, or any integral multiple thereof, shall mature on February 1 in the respective years and amounts stated below, and shall bear interest from date of issue until paid or duly called for redemption at the respective annual rates set forth opposite such years and amounts, as follows : Year Amount Rate Year Amount Rate 1994 $175, 000 1999 $175, 000 1995 175, 000 2000 175, 000 1996 175, 000 2001 175,000 1997 175, 000 2002 175, 000 1998 175, 000 2003 150,000 The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar for the Bonds appointed herein. 2 .02 . pates: Interest Payment Dates . Each Bond shall be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond shall be dated as of the date of authentication, or (ii) the date of authentication is prior to August 1, 1992, in which case such Bond shall be dated as of October 1, 1991 . The interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing August 1, 1992, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2 .03 . Registration. The City shall appoint, and shall maintain, a bond registrar, transfer agent and paying agent (the Registrar) . The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows : (a) Register. The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds . Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall -2- authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date . (c) Exchange of Bonds . Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) _Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners . The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner' s order shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees_ and Charges . For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated. Lost, Stolen or Destroyed Bonds . In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond destroyed, stolen or lost, upon the payment of the reasonable -3- expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that such Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees . All Bonds so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment . 2 .04 . :... ' • a- • • - - , . - • . : . • . The City hereby appoints , Minnesota, as the initial Registrar and Paying Agent for the Bonds, which, together with any successor entity is sometimes referred to herein as the Registrar or the Registrar and Paying Agent . The Mayor and the City Clerk are authorized to execute and deliver, on behalf of the City, a contract with said Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar . The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. 2 .05 . Redemption. Bonds maturing in the years 1994 through 2000 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 2001 through 2003 shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order as the City shall determine and by lot as to Bonds having the same maturity date, on February 1, 2000 and on any date thereafter (whether or not an interest payment date) , at a price equal to the principal amount thereof and accrued interest to the date of redemption. Prior to the date set for redemption of any Bond prior to its stated maturity date, the Clerk shall cause notice of the call for redemption thereof to be published as required by law and, at least twenty (20) days prior to the designated redemption date, shall cause notice of the call to be mailed to the registered holders of any Bonds to be redeemed at their addresses as they appear on the bond register described in Section 2 .03 hereof . -4- 2 .06 . Execution. Authentication and Delivery. The Bonds shall be prepared under the direction of the City Clerk and shall be executed on behalf of the City by the signatures of the Mayor and the City Clerk, provided that all signatures may be printed, engraved or lithographed facsimiles of the originals . In case any officer whose signature or a facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if he had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared , executed and authenticated, the Clerk shall deliver the same to the purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and said purchaser shall not be obligated to see to the application of the purchase price. 2 .07 . Form of Bonds . The Bonds shall be printed in substantially the following form: • -5- (Face of the Bonds] UNITED STATES OF AMERICA R- STATE OF MINNESOTA $ COUNTY OF SCOTT CITY OF SHAKOPEE GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 1991A Interest Maturity Date of Rate Date Original Issue CUSIP October 1, 1991 Registered Owner: Principal Amount : Dollars KNOW ALL PERSONS BY THESE PRESENTS that the City of Shakopee, a duly organized and existing municipal corporation of Scott County, Minnesota (the City) , acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner named above, or registered assigns, the principal sum specified above on the maturity date specified above, and to pay interest thereon from the date hereof at the annual rate specified above, payable on February. 1 and August 1 in each year, commencing August 1, 1992, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the month immediately preceding the payment date, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender of this Bond, the principal hereof, are payable in lawful money of the United States of America by check or draft issued by , in ► , Bond Registrar and Paying Agent (the Registrar) , or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged: -6- Additional provisions of this Bond are contained on the reverse hereof and such provisions shall for all purposes have the same effect as though fully set forth in this place. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution described herein until the Certificate of Authentication hereon shall have been executed by the Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Shakopee, Scott County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the printed facsimile signatures of the Mayor and City Clerk, and has caused this Bond to be dated as of the date set forth below. CITY OF SHAKOPEE, MINNESOTA (facsimile) Mayor Dated: Attest : (facsimile) City Clerk CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within . • Registrar By Authorized Representative [Reverse side of the Bonds] This Bond is one of an issue in the aggregate principal amount of $1, 725, 000, all of like date and tenor, except as to maturity date, interest rate, denomination and redemption privilege, issued pursuant to a resolution adopted by the City Council on September 17, 1991 (the Resolution) , for the purpose of financing the cost of local improvements in the City, and is issued pursuant to and in full conformity with the Constitution -7- and laws of the State of Minnesota thereunto enabling, including Minnesota Statues, Chapters 429 and 475 . The Bonds of this series are issuable only as fully registered Bonds, in denominations of $5, 000 of any multiple thereof, of single maturities . In the Resolution the City council determined that in calendar year 1991 the City does not expect to issue tax-exempt obligations in an aggregate principal amount greater than $10, 000, 000 (exclusive of "private activity bonds") , and designated the Bonds as "qualified tax exempt obligations" within the meaning of Section 265 of the Internal Revenue Code of 1986. Bonds of this issue maturing in 2000 and earlier years are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in 2001 and later years are each subject to redemption and prepayment at the option of the City, in whole or in part, and if in part in such order as the City shall determine and by lot as to Bonds maturing on the same date, on February 1, 2000 and any date thereafter (whether or not an interest payment date) , at a price equal to the principal amount thereof plus interest accrued to the date of redemption. Prior to the date specified for the redemption of any Bond prior to its stated maturity date, the City will cause notice of the call for redemption to be published as required by law, and, at least 20 days prior to the designated redemption date, will cause notice of the call to be mailed to the registered owner of any Bond to be redeemed at the owner's address as it appears on the bond register maintained by the Registrar. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge, representing the principal amount remaining outstanding. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations . Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Registrar shall be affected by any notice to the contrary. -8- IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that, prior to the issuance hereof the City has covenanted and agreed to levy special assessments upon property specially benefited by the local improvements financed by the Bonds, and has levied ad valorem taxes upon all taxable property in the City, which special assessments and taxes will be or are collectible for the years and in amounts sufficient to produce sums not less than 5% in excess of the principal of and interest on the Bonds of this issue when due, and has appropriated such special assessments and taxes to the payment of such principal and interest; that if necessary for payment of such principal and interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness . (Form of certificate to be printed on the reverse side of each Bond, following a full copy of the legal opinion) We certify that the above is a full, true and correct copy of the legal opinion rendered by bond counsel on the issue of Bonds of the City of Shakopee, Minnesota, which includes the within Bond, dated as of the date of delivery of and payment for the Bonds . • (Facsimile Signature) (Facsimile Signature) City Clerk Mayor -9- The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations : TEN COM -- as tenants UMTA Custodian in common (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Transfers to Minors Act JT TEN -- as joint tenants with right of survivorship and (State) not as tenants in common Additional abbreviations may also be used though not in the above list . ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises . Dated: Notice: The assignor 's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever. Signature Guaranteed: -10- Signatures (s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges . The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address : (Include information for all joint owners if this Bond is held by joint account) Please insert social security or other identifying number of assignee • -11- Section 3 . Use of Proceeds: Series 1991A Improvement Bond Construction Fund. There is hereby created a special bookkeeping fund to be designated as the "Series 1991A Improvement Bond Construction Fund" (hereinafter referred to as the Construction Fund) , to be held and administered by the Finance Director separate and apart from all other funds of the City. The City appropriates to the Construction fund (a) the proceeds of the sale of the Bonds, less the amount required by Section 4 hereof to be deposited in the Series 1991A Improvement Bond Account therein created, (b) all collections of special assessments levied for the Improvements until completion and payment of all costs of the Improvements, and (c) $544, 000 of moneys on hand in the Fund(s) of the City. The Construction Fund shall be used solely to defray expenses of the Improvements, including but not limited to the transfer to the Bond Account created in Section 4 hereof, of amounts sufficient for the payment of interest and principal, if any, due upon the Bonds prior to the completion and payment of all costs of the Improvements and the payment of the expenses incurred by the City in connection with the issuance of the Bonds . Upon completion and payment of all costs of the Improvements, any balance of the proceeds of the Bonds remaining in the Construction Fund may be used to pay the cost, in whole or in part, of any other local improvement instituted pursuant to the Minnesota Statutes, Chapter 429, as directed by the City Council, but any balance of such proceeds not so used and any remaining special assessments shall be credited and paid to the Bond Account . Section 4 . Series 1991A Improvement Bond Account . So long as any of the Bonds are outstanding and any principal of or interest thereon unpaid, the Finance Director shall maintain a separate debt service account on the official books and records of the City to be known as the Series 1991A Improvement Bond Account (hereinafter referred to as the Bond• Account) , and the principal of and interest on the Bonds shall be payable primarily from the Bond Account . The City irrevocably appropriates to the Bond Account (a) $ of the Bond proceeds, including any unused discount and accrued interest, which shall be used to pay interest accruing on the Bonds through August 1, 1992; (b) all collections of special assessments levied with respect to the Improvements as provided in Section 5, from and after completion and payment of all costs of the Improvements; (c) all ad valorem taxes levied in accordance with this resolution; and (d) all such other moneys as shall be received and appropriated to the Bond Account from time to time. If the balance in the Bond Account is at .any time insufficient to pay all interest and principal then due on all Bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Bond Account when the balance therein is -12- sufficient, and the Council covenants and agrees that it will each year levy a amount sufficient to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory tax limitation. Section 5 . Special Assessments . The City hereby covenants and agrees that, for the payment of the cost of improvements permanently financed by the Bonds the City has done or will do and perform all acts and things necessary for the final and valid levy of special assessments in an amount not less than 20% of the cost of each of the improvements permanently financed by the Bonds; and that the City will levy assessments in the estimated aggregate principal amount of $ The principal of said assessments is payable over a ten year period, with interest on unpaid installments thereof from time to time at the estimated rate of % per annum. It is presently estimated that the principal and interest on such special assessments will be collected in the years and amounts as follows : Collection Collection Year Amount Year Amount $ $ In the event that any such assessment shall at any time be held invalid with respect to any lot or tract of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City or by this Council or by any of the officers or employees of the City, either in the making of such assessment or in the performance of any condition precedent thereto, the City hereby covenants and agrees that it will forthwith do all such further things and take all such further proceedings as shall be required by law to make such assessment a valid and binding lien upon said property. Section 6. pledge of Taxing Powers . For the prompt and full payment of the principal of and interest on the Bonds when due, the full faith and credit and unlimited taxing powers of the City shall be and are hereby irrevocably pledged. In order to provide moneys which, together with the collections of the special assessments described in Section 5, will be not less than 5% in excess of the principal of and interest on the Bonds when due, there is hereby levied on all taxable property in the City, a direct, irrepealable ad valorem tax for the years and in the amounts as follows : -13- Levy Collection Levy Collection year Year Amount Year Year Amount The collections of such tax levy shall be deposited in the Series 1990A Improvement Bond Account . The City reserves the right to reduce or cancel such tax levy in accordance with Minnesota Statutes, Section 475 . 61 . Section 7 . Defeasance. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit . The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Registrar on or before that date an amount equal to the principal, interest and redemption premium, if any, which are then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank qualified by law as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing or callable at the holder's option on such dates as shall be required to pay all principal, interest and redemption premiums to become due thereon to maturity or said redemption date. Section 8 . Reaistration of Bonds and Tax Levy. The Clerk is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of Scott County, together with such additional information as they shall require, and to obtain from said County Auditor a certificate that the Bonds have been duly entered upon his bond register and that the tax required to be levied for payment of the Bonds has been so levied. -14- Section 9. Official Statement . The Official Statement dated , 1991, relating to the Bonds, prepared and distributed by Springsted Incorporated, the financial consultant for the City, is hereby approved, and the officers of the City are authorized in connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement . Section 10 . exemption from Rebate Requirementa. In 1991 the City will issue not more than $5, 000, 000 bonds (other than "private activity bonds") the interest on which is excludible from gross income under the Internal Revenue Code of 1986, as amended (the "Code") , and thus the City is not required to pay arbitrage rebate with respect to the Bonds under Section 148 (f) of the Code. Section 11 . Oualified Tax-Exempt Obligations . This Council hereby determines and declares that the City does not reasonably expect to issue in calendar year 1990 tax-exempt obligations in an aggregate principal amount greater than $10, 000, 000 (exclusive of "private activity bonds") . This Council hereby specifically designates the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265 of the Code, and covenants that it will not in any event designate in calendar year 1990 more than $10, 000, 000 of its obligations as such "qualified tax-exempt obligations . " Section 12 . Tax Covenant; Arbitrage. (a) The City covenants and agrees with the holders from time to time of the Bonds herein authorized, that it will not take, or permit to be taken by any of its officers, employees or agents, any action which would cause the interest payable on the Bonds to become subject to taxation under the Code and regulations issued thereunder, in effect at the time of such action, and that it will take, or it will cause its officers, employees or agents to take, all affirmative actions within its powers which may be necessary to insure that such interest will not become subject to taxation under the Code and applicable treasury regulations, as presently existing or as hereafter amended and made applicable to the Bonds . (b) The Mayor and the City Clerk being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the purchaser a certification in order to satisfy the provisions or Section of the Code relating to arbitrage bonds and the regulations promulgated thereunder. Section 13 . Authentication of Transcript . The officers of the City and said County Auditor are hereby authorized and directed to prepare and furnish to the purchasers of the Bonds, and to the attorneys rendering an opinion as to the legality -15- thereof, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein. Attest : Approved: City Clerk Mayor The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was approved and signed by the Mayor whose signature was attested by the City Clerk. -16- COUNTY AUDITOR'S CERTIFICATE AS TO BOND REGISTRATION AND TAX LEVY I, the undersigned, being the duly qualified and acting County Auditor of Scott County, Minnesota, hereby certify that there has been filed in my office a certified copy of . a resolution adopted September 17, 1991, by the City Council of the City of Shakopee, Minnesota, setting forth the form and details of an issue of $1, 725, 000 General Obligation Improvement Bonds, Series 1991A, dated, as originally issued, as of October 1, 1991 . I further certify that said Bond issue has been entered on my bond register and that the tax required to be levied for the payment thereof has been levied in accordance with Minnesota Statutes, Chapter 475 . WITNESS my hand and official seal this day of , 1991 . County Auditor (SEAL) SPRINGSTED VAPUBLIC FINANCE ADVISORS 16655 West Bluemound Road 85 East Seventh Place 6800 College Boulevard Suite 290 Suite 100 Suite 600 Brookfield.WI 53005-5935 Saint Paul.MN 55101-2143 Overland Park.KS 6621 1-1 533 (414) 782-8222 (612)223-3000 (913) 345-8062 Fax:(414)782-2904 Fax:(612)223-3002 Fax:(913)345-1770 2739 Second Avenue S.E. 222 South Ninth Street Cedar Rapids,IA 52403-1434 Suite 2825 (319) 363-2221 Minneapolis.MN 55402-3368 Fax:(319)363-6999 (612)333-9177 Fax:(612)333-2363 $1,725,000 CITY OF SHAKOPEE, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1991A AWARD: DAIN BOSWORTH INCORPORATED MERRILL LYNCH CAPITAL MARKETS SALE: September 17, 1991 Moody's Rating: A Interest True Interest Bidder Rates Price Cost & Rate DAIN BOSWORTH INCORPORATED 4.90% 1994 $1,709,475.00 $681,150.00 MERRILL LYNCH CAPITAL MARKETS 5.00% 1995 (5.8367%) 5.20% 1996 5.40% 1997 5.50% 1998 5.65% 1999 5.80% 2000 5.90% 2001 6.00% 2002 6.10% 2003 MILLER, JOHNSON & KUEHN, INC. 4.90% 1994 $1,709,475.00 $682,641.67 MARQUETTE BANK MINNEAPOLIS, N.A. 5.00% 1995 (5.8489%) CRAIG-HALLUM, INCORPORATED 5.20% 1996 5.40% 1997 5.50% 1998 5.70% 1999 5.80% 2000 5.90% 2001 6.00% 2002 6.15% 2003 (Continued) Interest True Interest Bidder Rates Price Cost & Rate FBS INVESTMENT SERVICES, INC. 5.00% 1994 $1,710,337.50 $685,512.50 American National Bank Saint Paul 5.10% 1995 (5.8723%) Juran & Moody, Incorporated 5.25% 1996 Miller & Schroeder Financial, Inc. 5.40% 1997 Park Investment Corporation 5.55% 1998 5.70% 1999 5.80% 2000 5.90% 2001 6.10% 2002 6.15% 2003 NORWEST INVESTMENT SERVICES, 5.00% 1994 $1,707,750.00 $689,729.17 INCORPORATED 5.10% 1995 (5.9155%) Cronin & Company, Incorporated 5.25% 1996 Moore, Juran and Company, Incorporated 5.40% 1997 Peterson Financial Corporation 5.60% 1998 5.75% 1999 5.90% 2000 6.00% 2001-2002 6.10% 2003 PIPER, JAFFRAY & HOPWOOD 5.00% 1994 $1,710,337.50 $690,650.00 INCORPORATED 5.10% 1995 (5.9152%) Dougherty, Dawkins, Strand & 5.25% 1996 Bigelow, Incorporated 5.40% 1997 John G. Kinnard & Company Incorporated 5.60% 1998 5.75% 1999 5.90% 2000 6.00% 2001 6.10% 2002 6.20% 2003 FIRST WISCONSIN NATIONAL BANK OF 4.90% 1994 $1,709,820.00 $693,821.67 MILWAUKEE 5.10% 1995 (5.9443%) 5.30% 1996 5.50% 1997 5.70% 1998 5.80% 1999 5.90% 2000 6.00% 2001 6.10% 2002 6.20% 2003 (Continued) Interest True Interest Bidder Rates Price Cost & Rate ROBERT W. BAIRD & COMPANY, 5.00% 1994 $1,707,060.00 $699,265.00 INCORPORATED 5.20% 1995 (5.9997%) SMITH BARNEY, HARRIS UPHAM & 5.40% 1996 COMPANY INCORPORATED 5.60% 1997 COMMERCE BANK OF KANSAS CITY 5.70% 1998 5.80% 1999 5.90% 2000 6.00% 2001 6.10% 2002 6.20% 2003 LEHMAN BROTHERS 5.10% 1994 $1,707,060.00 $703,081.67 PRUDENTIAL SECURITIES, INC. 5.30% 1995 (6.0348%) DEAN WITTER REYNOLDS INCORPORATED 5.45% 1996 PAINEWEBBER INCORPORATED 5.60% 1997 5.75% 1998 5.90% 1999 6.00% 2000-2001 6.10% 2002 6.15% 2003 These Bonds are being reoffered at par. BBI: 6.81 Average Maturity: 6.77 Years CONSENT //kJ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Agreement with the Shakopee Jaycees for Tahpah Sprinklers DATE: September 12, 1991 INTRODUCTION & BACKGROUND: City Council has ordered the installation of sprinklers at Tahpah Park and the project is currently out for bids. During the public hearing regarding this project, the Shakopee Jaycees expressed interest in funding the sprinkler portion part of this project. The City Council has never officially directed staff to draft an agreement to cover this proposed funding, but staff has prepared an agreement to cover the funding on the sprinklers. (See attached) Staff is now seeking authorization for the appropriate City officials to execute this subject agreement. The agreement has been forwarded to the Shakopee Jaycees for signature and the signed copy should be available for the September 17, 1991 Council meeting. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the agreement with the Shakopee Jaycees to cover the funding for the sprinkler system. 2 . Deny the request. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the appropriate City officials to execute an agreement with the Shakopee Jaycees for the funding on the Tahpah Park Sprinkler System, Project No. 1991-4, whereby the Shakopee Jaycees will contribute a total sum of $33, 665. 00 towards this project. DH/pmp JAYCEES CONSULTANT CONTRACT THIS AGREEMENT, made and entered into this day of September, 1991, by and between the City of Shakopee, a municipal corporation of the State of Minnesota, hereinafter referred to as the "City" with offices at 129 E. 1st Avenue, Shakopee, Minnesota, and the Shakopee Jaycees, hereinafter referred to as the "Jaycees. " 1. Purpose. The Jaycees have offered to contribute money to the City of Shakopee to pay for installation of an underground irrigation system in Tahpah Park, and the City desires to accept the money and install the irrigation system (hereinafter called the Project) . 2 . Project Administration. The City agrees to be the contract administrator of this Project. The City Council has directed the City Engineer to solicit bids, and award the contract for the Project. The City Engineer shall be the Project administrator and shall oversee the Project in accordance with plans and specifications approved by the City Council. 3 . Deposit of Funds. The Jaycees agree to deposit with the City the sum of $ �3 �c�S. �'� for the total cost of this Project, to be used by the City in making payments to the contractor for the Project. This sum shall be deposited prior to the contract being executed by the City, and no later than September 3G, , 1991. 4 . Cost Overruns or Underruns. If the contract for the Project exceeds the sum set forth in paragraph 3 , the exceed funds needed shall be deposited with the City at the end of the Project, but no later than --d 4/917,, If the final Project costs are less than the sum set forth in paragraph 3 , then the City will reimburse the Jaycees, without interest, at the end of the Project. 5. Responsibility for Cost. The construction of the Project shall be funded completely by the Jaycees. All materials, supplies, and labor shall be provided at no cost to the City, except as specifically stated in paragraph 2 above. JAYCEES CITY OF SHAKOPEE, MINNESOTA By By Mayor Prepared By: Karen Marty By City Attorney City Administrator 129 E. 1st Ave. Shakopee, MN 55379 By [KJAYCEES] City Clerk 1Y-4 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Stop Sign at Bluff Avenue and Market Street DATE: September 9, 1991 INTRODUCTION: Per City Council directive, staff has completed a traffic study to determine if the stop sign at Bluff Avenue and Market Street can be removed. BACKGROUND: On August 20, 1991, the City Council directed staff to review the stop sign at Bluff Avenue and Market Street to determine if it can be removed. Staff indicated that a warrant study should be performed in conformance with the Manual of Uniform Traffic Control Devices (MUTCD) , which has been adopted as State law in Minnesota. There are 3 warrants which must be met in order to install a stop sign. Warrant No. 1 If traffic signals are warranted, stop signs could be installed as interim traffic control devices until the signals are installed. Response: Signals are not warranted at this intersection, therefore this warrant is not met. Warrant No. 2 Five or more accidents within a 12-month period. Response: See the attached memo from the Police Chief. There are no accidents within the last 12 months at this intersection, therefore this warrant is not met. Warrant No. 3 Minimum traffic volumes must be at least 500 vehicles per hour or at least 300 vehicles per hour in residential areas or at least 200 units per hour combined vehicular/pedestrian traffic. Response: See the attached traffic count logs. Based on these traffic volumes, this warrant is not met. The manual also states that stop signs may be used "where a combination of high speed, restricted view and a serious accident record indicates a need for control by a stop sign" . That is not the case at this intersection. ALTERNATIVES: 1. Remove the stop sign at Bluff Avenue and Market Street. 2 . Do nothing, thereby leaving the stop sign in place. RECOMMENDATION AND SUMMARY: Based on the above study and State guidelines, staff does not feel that stop signs are needed at this intersection. Staff is aware of some additional concerns of the neighborhood which should be discussed at this time. Apparently, now that Bluff Avenue has been constructed and opened up all the way to Marschall Road, the amount of semi-truck traffic utilizing Bluff Avenue through the residential area between Main Street and Naumkeag Street has increased substantially. Several residents in this neighborhood have contacted staff on this problem and have expressed a concern that removing the stop signs will result in higher speeds for the truck traffic through a residential area. Staff does not believe semi-trucks should be using this part of Bluff Avenue, but rather going out to 1st Avenue via Marschall Road or Naumkeag Street. Staff is proposing to install signs prohibiting truck traffic from using any other portion of Bluff Avenue and to instruct the Shakopee Police to enforce these signs. Staff has also been made aware that semi-trucks are parking on the newly constructed Bluff Avenue and recommends installing no parking signs on this road to alleviate this problem. There is a second stop sign at Bluff Avenue and Prairie Street, which also does not meet any type of warrants. Staff recommends removing this stop sign as well. ACTION REQUESTED: Direct the appropriate City staff to make the following changes to traffic signage on Bluff Avenue: 1. Remove the stop signs at Market Street and Bluff Avenue because they do not meet State warrants. 2 . Remove the stop signs at Prairie Street and Bluff Avenue because they do not meet State warrants. 3 . Install "No Trucks Allowed" signs at Naumkeag Street and Bluff Avenue and any other locations on Bluff Avenue as deemed necessary by the Public Works Department to prohibit trucks from using that portion of Bluff Avenue between Naumkeag Street and Main Street. 4. Install "No Parking" signs on Bluff Avenue between Naumkeag Street and Marschall Road to prohibit trucks from parking overnight on a City street. DH/pmp SIGNS SHAKOPEE POLICE DEPARTMENT IN HOUSE MEMO TO: Chief Tom Steininger and Dave Hutton FROM: Teri V. DATE: August 27, 1991 SUBJECT: Traffic complaints in area of Market and Bluff I have researched the calls in the area of Market and Bluff, specifically looking for traffic accidents or other traffic related calls. I found no accidents at the Market and Bluff intersection. Other activity in that area includes: 1 pedestrian accident at 1st and Market (08-26-89) 1 complaint of car going through stop sign at Bluff and Market (06-06-90) 1 driving complaint at 700 Bluff (03-27-90) 1 Vehicle hazard at 104 N. Market (07-25-90) 1 abandoned vehicle 104 N. Market (08-23-90) 1 vehicle operating without brakes at 104 Market (09-24-90) 1 vehicle rolled across street striking fence and car at 717 Bluff (03-15-91) 1 piece of furniture abandoned on road at Bluff and Main (04-03-91) Chief Steininger Carlson Koch Pat Dep. Chief DuBois Clark Lawrence Teri Sgt. Erlandsen Crocker Nelson Donna Sgt. Poole Doyle Nosbusch Sherry Sgt. Kaley Forberg Scherer Bisek Flynn Tucci Return to: , UuT 29176 J7,, PORTABLE TRAFFIC RECORDER DATA SHEET LOCATION /►�ARKL7 Sr S. Of ���F�A��COUNTY STATION NO. COUNT BEGINNING DATE /?w/9/ DATA BY 1' DATE b-. 8/2' AVERAGE of COUNT J DAY MON TUE WED THUR FRI SAT SUN • WEEKDAY WEEK END 1 12-IAM 1 - 2 C O _ _ 2-3 .. ( . / - 3 -4 C 4- 5 C C .. 5-6 ,r 2 0 6-7 / 7-8 I y - - -- 8-9 ., D - 9-I0 g /r , _10-11 _ .,9- _ II -12N -5- 1 - 12- I "� y _ 1 I -2 to ', 2- 3 C° 6 - — I 3- 4 1 9 _ /G ! I I 1 4- 5 ) r - -3 - - I I 5- 6 (v B 6_ 7F � 3 I 7- 8 11 5 9 - - 8- 9 - I I 9- 10 P' > . 10- II 0 )' - II -12M / --- i• TOTAL 5'9 75 / _ /53 . SKETCH 411) AVERAGE DAILY TRAFFIC '?(p .>_5--- Remarks: ,_jRemarks: N —_" SLUFF" AVE- _..._ -. lif1 i-----, RECORDER TYPE: HR C MR 0 AR 0 1 MACH NO. TAPE NC. FILE NC. 1 \^^-UUT 291 76 's 7!, PORTABLE TRAFFIC RECORDER DATA SHEET Y LOCATION 1341)FT-AVE hI of MMARKErS7-- COUNTY - STATION NO. COUNT BEGINNING DATE E:3/ &'/9/ DATA BY DATE AVERAGE of COUNT i DAY ` MON TUE WED THUR FRI SAT SUN , WEEKDAY . WEEK END j I2-IAM -- 3 -_ I - 2 _ 2-3 O I _ 3-4 0 0 . 4- 5 0 0 _ 5-6 / 5 _ _ 6-7 C9 9 1 I 7-8 1 - 8-9 8 /_3 _ i 9-I O ." _30 10-II 20 /U i II -12 N, � y /0 _ _ 12- I 3?- L3 _ _ I -2 z(g /`/ , _ 2- 3 ,23 . 23 • _ 3- 4 /7 .2-1 I _ A _ _ I i 4- 5 1 Z8 _, V 5- 6 /9 32- _ g- 9 .3 y 1 9- 10 ' I0- II Ico j q . i 1 1 II -12M /1 3 TOTAL 4// 3° 3° SKETCH AVERAGE DAILY TRAFFIC 3/5- Remarks: N _54_12F- Avt— F.1.---- RECORDER TYPE: HR 0 MR 0 AR 0 MACH NO. TAPE NO. FILE NC. i WARRANTS FOR MULTI-WAY STOP SIGNS Intersection Analyzed: AV/77. ith-'W Date /f��/ Initials"--T_ The "Multiway Stop" installation is useful as a safety measure at some locations . It should ordinarily be used only where the volume of traffic on the intersecting roads is approximately equal . A traffic control signal is more satisfactory for an intersection with a heavy volume of traffic . Any of the following conditions may warrant a WARRANTS multiway STOP sign installation. MET 1 . Where traffic signals are warranted and urgently needed , the multiway stop is an interim measure that can be `. installed quickly to control traffic while arrangements are being made for the signal installation. 2 . An accident problem , as indicated by five or more reported accidents of a type susceptible of correction by a multiway stop AL-- installation in a 12-month period . Such accidents include right - and left-turn collisions as well as right-angle collisions. 3 . Minimum traffic volumes : a . The total vehicular volume entering the intersection from all approaches must average at least 500 vehicles /k per hour for any 8 hours of an average day , and b . The combined vehicular and pedestrian volume from the minor street or highway must average at least 200 units per hour for the same 8 hours, with an average delay to minor street vehicular traffic of a least 30 seconds per vehicle during the maximum hour, but c . 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C C 0 i a, a v C Ea E ._' c as C C a d 0, ,L ° L V V ... >�c d a, 'E ._ ;E V C d o E .E o E '- .C � � ,. = C °' V u d `" as u az , ° Ev co c .6. y o Ea v 0. •e L cC a Ea z c`, .x a� In .., 3 m v°' C c CS ° -°..' c m o C v a "c es I J > cC N dS AV - re v C .' c� "G .� •rc T. 0p 'v E C s. d d •� p ...) m s C —. c y W = c cc % 'Ens ha F to 0. 0 s. s 0 >, co i. ., O ^' 'vV, heO d V m ° vo W O V `, 7. C cp .6) 61 ..C. C ° EJ •z. O F bp E6 .... 0, 6 .-i : N M 1Z E: F =- 1 S 3. •E c s s°, • s = a C .E s o C o E o C a ._ 4� 0, m N L ._ .' .., c0 OG= .G 0 cC EO CONSENT /1C1)_ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Shakopee Basin Watershed Management Organization DATE: September 9, 1991 INTRODUCTION: As a matter of a housecleaning item, the City of Shakopee should officially appoint a Commissioner to serve on the Shakopee Basin Watershed Management Organization (WMO) . BACKGROUND: In conformance with the 1982 Surface Water Management Act, the Cities of Prior Lake and Shakopee and the Townships of Louisville and Jackson signed a Joint Powers Agreement in 1985 forming the Shakopee Basin Watershed Management Organization. This agreement remains in effect until January 1, 2000. One of the conditions of the agreement is that each governmental unit would appoint a Commissioner to serve on the WMO Board. The City of Shakopee's Commissioner expired on December 31, 1986 and staff is unaware if the City has ever officially reappointed a Commissioner. The City's representative has been the City Engineer from the inception of the WMO. In 1988, when I started with the City I was assigned these duties and have been representing Shakopee on the WMO ever since. As a matter of housekeeping, the WMO Board is requesting that all entities officially reappoint their Commissioners in conformance with the terms set forth in the Joint Powers Agreement. ACTION REQUESTED: Move to appoint Dave Hutton, Public Works Director, as the City of Shakopee's Commissioner in the Shakopee Basin Watershed Management Organization for the terms of December 31, 1988 - December 31, 1990 and December 31, 1990 - December 31, 1992 . DH/pmp WMO 11.E ONSEHi MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Shakopee Bypass - Letter of Understanding DATE: September 10, 1991 INTRODUCTION: Attached is the revised Letter of Understanding from Mn/DOT for the Shakopee Bypass for City Council consideration. BACKGROUND: On February 6, 1990 the City of Shakopee approved of a Letter of Understanding on the Shakopee Bypass. This Letter of Understanding outlined which governmental unit, City or State, would be responsible for various aspects of the Shakopee Bypass such as construction, right-of-way acquisition and design. The Letter of Understanding spelled out those duties for both the Shakopee Bypass and the remainder of the Upper Valley Drainage ditch, as well as the connector ditches from the Shakopee Bypass to the Upper Valley Drainage ditch. Earlier this year, staff received correspondence from Mn/DOT requesting that the Letter of Understanding be revised. The changes that they requested was for the City of Shakopee to construct the remainder of the Upper Valley Drainage Channel along with the connecter ditches from the Bypass (except Connector ditches No. 2 and No. 5) , rather than Mn/DOT. On May 7, 1991 the City Council of Shakopee discussed the request from Mn/DOT to revise the Letter of Understanding and at the conclusion of the discussion directed staff to notify Mn/DOT that the City of Shakopee agreed to the proposed revisions to the Letter of Understanding. Attached is the revised Letter of Understanding for City Council consideration. Basically the main change to the Letter of Understanding is that the City of Shakopee will now construct the remainder of the Upper Valley Drainageway rather than Mn/DOT. The cost participation of this project between Mn/DOT and the City of Shakopee will not change and the revised Letter of Understanding is merely to spell which entity will do the actual construction of this project. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the revised Letter of Understanding. 2 . Deny the request. 3 . Table the request for additional information. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the appropriate City officials to execute the attached revised Letter of Understanding dated August 21, 1991 between the City of Shakopee and Mn/DOT regarding the Shakopee Bypass. DH/pmp LETTER tt•\tit4Esor4 Minr-lota Department of Transportation ° do n r Metropolitan District Transportation Building St. Paul, Minnesota 55155 c%•, +TOF Vit, Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 Reply to August 21, 1991Telephone No. 296-3005 or 591-4646 Mr. David E. Hutton, P.E. Public Works Director City of Shakopee 219 East First Avenue Shakopee, MN 55379-1376 RE: S.P. 7005-53, 7005-54 & 7005-57 (T.H. 101) Shakopee Bypass from T.H. 169 to C.R. 83 Construction, Right of Way, and Maintenance Letter of Understanding (Revised) Dear Mr. Hutton: This letter shall serve as a revised Letter of Understanding between the City of Shakopee and the Minnesota Department of Transportation (Mn/DOT) concerning construction, right of way acquisition, and maintenance for the above referenced project. This letter revises the previous Letter of Understanding dated January 31, 1990, and signed by the City on February 6, 1990. The eight color coded maps of the project that were attached to the previous Letter of Understanding shall apply to this revised Letter. The cost participation splits between the City and Mn/DOT will be included in separate, future documents. The State of Minnesota agrees to the following: 1. Proposed Trunk Highway 101 (from T.H. 169 to Old T.H. 101) and Overpasses (CSAH 15, C.R. 77, C.R. 79, CSAH 17, CSAH 16, C.R. 83) (highlighted yellow on sheets 1, 2, 3, 4, 6, 7 and 8) : a) Construction shall be designed, let and supervised by Mn/DOT. b) All right of way shall be acquired and maintained by Mn/DOT. 2. City's Linear Retention Pond (C.R. 79 to CSAH 16) (highlighted pink on sheets 1, 4, 6 and 8) : a) Mn/DOT shall acquire all right of way required. b) Mn/DOT shall construct the linear retention pond. c) A deed to convey fee ownership rights of the property on which the retention pond is constructed shall be forwarded to the City after construction is complete. �•=r".1dINNESOTA 1990 An Equal Opportunity Employer Mr. David E. Hutton, P.E. August 21, 1991 Page Two d) Limited access to the pond from highway right of way for maintenance purposes shall be granted to the City (access from CSAH 17) . 3. Upper Valley Drainage Project (Phase III) (highlighted blue on sheets 1, 2, 3 and 4) : a) Mn/DOT shall acquire all right of way (except for Tahpah and Lions Parks) . b) Rights shall be granted to the City to enter onto Mn/DOT's drainage system for maintenance purposes. c) The drainage ditch system in Jackson Township limits shall be maintained by Mn/DOT. 4. Connector System (highlighted green on sheets 1, 3, 4, 5, 6 and 7) : a) Construction of Ditches #2 and #5 shall be let and supervised by Mn/DOT. b) Mn/DOT shall acquire all drainage ditch right of way except as dedicated in the platting process (Ditch #4 through "The Meadows First Addition") . Mn/DOT shall acquire additional drainage ditch right of way required in "The Meadows First Addition" as shown in yellow on the attached Exhibit "A". c) Rights shall be granted to the City to enter onto Mn/DOT's drainage system right of way for maintenance purposes. d) The drainage system in Jackson Township limits shall be maintained by Mn/DOT. The City of Shakopee agrees to the following: 1. City's Linear Retention Pond (C.R. 79 to CSAH 16) (highlighted pink on sheets 1, 4, 6 and 8) : a) The City shall reimburse Mn/DOT for the cost of constructing the retention pond. b) The City shall reimburse Mn/DOT for the cost of the permanent right of way and easements acquired for construction of the pond. Mr. David E. Hutton, P.E. August 21, 1991 Page Three 2. Upper Valley Drainage Project (Phase III) (highlighted blue on sheets 1, 2, 3 and 4) : a) Project shall be designed by the City's consultant. b) Construction shall be let and supervised by the City. c) The City shall dedicate drainage easements to the State at no cost to the State, through Lions Park and Tahpah Park for the proposed drainage facility. d) Permanent maintenance of the drainage system within City limits shall be the responsibility of the City and, as the City annexes additional property into its corporate limits, the drainage system included shall become the responsibility of the City. 3. Connector System (highlighted green on sheets 1, 3, 4, 5, 6 and 7) : a) Project shall be designed by the City's consultant. b) Construction of Ditches #3, #4 and #6 shall be let and supervised by the City. c) Ditch 4 - The City shall require the developer of "The Meadows First Addition" subdivision to dedicate all right of way necessary for ditch construction and permanent maintenance prior to plat approval. The City shall reimburse Mn/DOT for the cost of the additional drainage ditch right of way required in "The Meadows First Addition" as shown in yellow on the attached Exhibit "A". d) Permanent maintenance of the drainage system within City limits shall be the responsibility of the City and, as the City annexes additional property into its corporate limits, the drainage system included shall become the responsibility of the City. Mr. David E. Hutton, P.E. August 21, 1991 Page Four The City of Shakopee hereby accepts and agrees to the terms and conditions set forth in this Letter of Understanding. City of Shakopee By Its Mayor Date By Its City Administrator Date By Its City Clerk Date The State of Minnesota Department of Transportation hereby accepts and agrees to the terms and conditions set forth in this Letter of Understanding. State of Minnesota By Its Date Sincerely, �/1q (11110.' W. M. Crawford, P.E. Metro District Engineer Enclosure i 1 , f; n Sketch �e—P ° __ 0r — . - - --- — CITY OF SNAKOP�� ...,..„....i.,....„., i slut,, e.ttewi-ni.' fY< oec.Uo. .'4U41, • • \\ - - -- �, that part of A 20.00 Coot drainage and utility easement over, under and across 7\ Mt, A t O1i1Ul n. 11IE tttAtOr 1:1 11[1orrItJN' occ rdinglo the record plat tht I I + In the office n( the County PeeordeC, ScottCountyMinnesota. The cent...Ln' I • easement is descrLbed as follows: A: thence on an assumed neglnnlnq at the southwest corner of said W,CDsHest, along the • leering of Ibcth 41,rhgrte5 25 minutes aft second I 1•' �tit ZrJ+ T• P.MPoRA4Zy EASEMENT so,lt.lh,e5tec ly line and its extension rocchweste[ly.o( said OtJ11/7P A. a I 1;I ( AAO I dlatance. of 309.44 f.!et and there. terminating. / 1�( I ethos with a 60.00 toot drainage sett utility easement over' u dee and accos ( -I m9 n, the centerlineof said easement is deserlt,erl as foil elx+ve described nd Ufi1�OT I1 PERM ArI�c hlT EP.��M r __..... at the terminus of the last above described centerline, thence southwesterly, II D•LCREASB R:LO 20' TD 'O' sn".t, said also, n mn-tangential curvy 9 minutes to the northwest 19 3 us a radio• 1''� 41. tees l9 minus!■ 41 secv,+d i �1 `_.._` -_.--....... • (•!t, este curve has a delta of C nth 69 degrees 14 minutes 12 see ori 95. r 27n.5U (!ret and a chord bearing s ,+est, tangent to las I :if ! ��' PERMr t�>K>,1S GASEY�EN� 5.. 1 Welt: thence south n9 degrees 54 minutes 03 second I clencrlterl curve, a distsnce of 175.}L feet! thence ,both 0 northwesterly Tee \ minutes 57 seconds West, A distance of 2.10.00 (eetl thence. I _ 7 1 ♦ \ ,hues, 1.11.02 (!!c, said tutu ,j + along a tangental curvesconcave mieutosthe15 seconds,thwes a radi25 feet. . said feet: 7 '`\•• 2TJ hal a delta of 70 'i!'7 Hest, tangent to the 'est thence ,beth 70 degrees 54 minutes 12 seconds N TF->1QORP•> . El\SF 1r 11 1 acrit!d curve, a distance of 63.95 feet: thence rorth.est!rly : 1 d \ • � •eQD ' tangential curve concave to the northeast 1c6.0 feet,of said Curve theme \` J delta of 71 degrees 02 minutes 03 second nt to the last r the c, • \\ rn ddIsta 07 51 seconds Fast, tang! curve, A distance of 104.00 feet: thence northeasterly along a tangenti h. \ \ curve concave t'+ the east, 11.0.59 Net, said curve 51 Ceehastaedelta oth10 \ • \ \ •.i degrees 13 minute"�\ • r \ •• ���• .1!a)reln 55 minus^^,U,1 C..�rt rai there t�cminatln9,t tangent tn the last described c 17 VV" •_..1 N• a distance of 502. \ •\ .'y\ ♦ \ easement over, under and ace „�\ \ 1..gethec vitt, a 7.0.00 f'x,t drainage and utility .Invc,Iescritx^I f,T.Or•t, th,e centerline of said easement Is described as Cc 23 T6MPo�¢-y \ :`� \ EASEMEl-1\- •••. `•\ • ,t!ylrn • at the terminus n[,the last Fast, ardlatence oft}50.05 feet 1�\ `•'� . Ibrth 7 degree 21 minutes 1- nccond CI"lQ Q .r...2.- \ ` a\•••• •. \\ there tern inatirry. ` \\ \t \\ iyil / 14• ni i! Ilnca .,f a•,i•1 ea;rmgnt are pr. hxg'I or sM[tefl ore a • r ( t i .. 1 ' 1 _1 1 1,, w1 1% \ .11_1:1,\v. /Do' p .& 1 $ El-vT C OK) \ '.. )e Li % •-•1 11s•1�J11� ♦ •♦ • • •NI A '1011 i 1 • +im ( 4 —25tTEMPoR ARy� • IQtrI i • ' EASEMENT 25' T Po RaV1 ,_. 1. ` (ADO) f� S FtaT CD, t t z I - iI' /_,. ...<,<. t i_ L_ ,t,o' , ,: n � o]•44 Iw „c,i K 4?' \ \ \ 11f� % e i ` \ \ 4wt. • r + .�.....-- — . �._ — r �SP‘SEMT._\ -.\ \ \( nun • 'pE RAID 147 . INGRE R °r 20' 'co i{o1— • • A 1322.41 13' TEMPDR41/49-1 M51 ' ars EAs •MEt,1'T (ALPO) ir4•: • �f/�Q T 1-. 11 ( (./ � / ��� // • r x . ll ' MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: VACATION OF CARTWAYS DATE: SEPTEMBER 10, 1991 INTRODUCTION Staff would like the City Council to consider vacating several cartways/driveways that the Public Works Department has been maintaining since 1972 . A public hearing is required. by state law prior to vacating any street and attached is Resolution No. 3465 which sets the public hearing date. BACKGROUND In 1972, the City of Shakopee and Eagle Creek Township consolidated. At that time, all of the township roads and maintenance responsibilities of those roads were inherited by the City of Shakopee. According to staff's review of the file on this case, at the Minnesota Municipal hearings , Shakopee informed the township residents that the same level of services would be provided after the consolidation as before. There are 3 previously owned township roads that have long been called "Cartways" for which the City has been providing maintenance ( i .e. snow plowing, grading, etc. ) since 1972 . These cartways are basically driveways and in staff' s opinion there is some question as to whether or not they serve a public purpose but rather are benefiting private properties. Based on the financial position of the City and reductions in state aids, all departments have been asked to look for areas to reduce expenditures. Obviously, the City of Shakopee is not in the same financial position as it was in 1972 and staff would like the City Council to reconsider the maintenance obligations of these cartways. None of these cartways are shown as a future street in the City' s comprehensive plan and even if they were in a future street location, the City only has a small portion of any future right- of-ways (8'-16' wide versus 60' -80' needed) . Staff feels it is better to start out with a clean slate for future developments and any right-of-ways and easements would be obtained by the platting process . Staff will discuss each one separately and there are accompanying maps illustrating the various cartways. l --- % CartWay Locations � ' r. / 1,-. i _� i �_4- /}Jjws.0 E ._ s.I. 77 II%Si°119* i, . .. ...,„-....i,___ yr .200.1., A .. 3 '11114111L 4 tfikt--- I , ,4 ,- . •-t-' 1 ° I 11• ' v,l,.t♦1.,11 1 - ———— 11-III ' MIMI/ h In V' I r ill'Iltz 11 r. .. '''.404 g• ....•.,x.. .6,, , • I . -- . .. '�,-—Ilii. --- u � '� y LI •-t t•••Ir. -. ` .......il --•-•-•-.-. r .0 MI ` ' --� [Lu.. [ate • � ' - E 2GEMA �� , ��4 H�� 1 ` .�.. — — I g 17 16 s. IS .rM{1 •4ltM \ ttf•ftt I.., •40 re . �►_ v PTS H • ri MR 19Mill 20 � .- 2? T{.1l{ + 111."1111M1"1117ULII I I l . in, . VV co tq .t R - • 'Owl>Loo V _ — ,i d i I MIEI 30 ze z7 116 01-.7- C5..1 r l.,F /.."'....sV \ 1 i s ..., i I 1 — 1 • .1 Y Y� 1 � ._ .._ _ "mid 3f�_,-I 1 33 c040e3 34 --— \' _ 1 {k_, (• �) I 1113, ( 7_-_,-A 1, 1 f '1(t',1�y 1 . Mielke Driveway This driveway extends south of C.R. 42 for approximately 0 .6 mile. The northerly 1/4 mile has been maintained as public right of way by the City since 1972 . From the point where the driveway branches into two and serves two residences, the road is considered private driveway. (See attached map. ) The roadway is gravel and only the width of an alley, approximately 16 feet wide. Because it is so narrow, it is difficult to plow due to the adjoining ditches and fields. The maintenance performed on this road consists of grading and plowing. This driveway is in an R-1 (Rural Residential ) Zone and there have been no proposals for developement submitted to the City for this location. It will likely remain rural in nature for some time. The road basically serves two private properties. The City's long range Comprehensive Street Plan does not identify the need for a street in this location. 5i-: 1 co J ,1 ` CORD AZ 29TH AVE. j&. , NEINANDT ACRESI E• ADD'N I ;\i't' L //1-� I I N---- ifi. TEMMER DEER VIEW ADDITION!i____________:p- MIELKE _ DR, C NORTON . — : — 1,H 14 — - i i C:;' .............„ L \4 4G ''' _I 1L. L ' • A• ' o c. wog{DG=� EAGL.EWOOD NG 0, i 32 __ dam; - 1 _, 2 . Breegemann's Driveway This driveway extends east of County Road 17 for a distance of approximately . 25 mile along the future Shakopee Bypass. (See attached map. ) The driveway does not have any gravel base nor is it suitable for vehicular traffic . It is approximately 8'-10' wide. The City has maintained it since 1972 be grading, maintaining the culvert and mowing the weeds . It is not normally plowed during the winter since the road is basically used as a field access for farm equipment ( tractors, combines , etc. ) . The road is also used as part of the pathway for local snowmobile clubs. There are no homes on this driveway. This area is in the location of the proposed new St. Francis Hospital . Any right-of-way needed for streets in this area can be obtained by the platting process. The City has only been maintaining an 8 foot road and the ultimate right-of-way desired would be 60 '-80' . Staff questions the public purpose of this road. / 1 ' • � a C7;>9‘.'a / S ili _i _i J _ = 1 1 1 1 I 11 i o ��p� 1 !��0 •H 21341SVr 1 1 `P0r 7 '• �P\k' is yCit) y � 1 i .a . 55 -b ._ ,....-, ),...i \ / I N- cco ! 4R$ 1 1 ‘ lila 1 rEll I 'es/ 1--- 1 , w .. „ , - . . I - 1.1. ll'z zr. \ __ ,_ N �. o aim = '- cc =�u -+---, - 1 w -- '- 1 t F ? L 'm' 1 LL' I 3 = _ _. i ! cq • ■ 1 1 ' 0 W ` \ 1 ` "--L\CI-- co 1-- g t t— L, ., � , 1 — .— 1, Z W --wr- — •-T C V 0 21 1 1 V H O S d Y 4 Pi— r\ ./ 1 \ •ago \ 1 3M• jNrs \ \ 1 N- CO W 1 — :;.-> \ . Z i l l 1 La i 1 1 cn 1 a I =`_ z G ' 1 1 cn e : 1\ 7c1 . 3 . Petsch's Driveway This driveway extends east of McKenna Road for approximately 0 . 6 mile and serves the farm house owned by Clarence Petsch. The house is currently vacant. This driveway is located just north of the City corporate limits and just north of the proposed McKenna gravel mine. (See attached map. ) The driveway has a substandard gravel base and is very narrow, approximately 8'-10 ' wide . The City has been maintaining the first 0. 2 mile of this driveway (as far as the first 90 degree bend) since 1972 . Because the road is so narrow and there is no turnaround, the plows must back out of the driveway. This area is currently in the R-1 , rural residential zone and will undoubtedly stay rural in nature for many years. Again, staff questions the public purpose of this road. The City's long range Comprehensive Street Plan does not identify the need for a City street in this location. 1 ._.' i. I N 'il) . i I C T of E4, KE1GHTS ' --- ---- i „It : ACflN `_ k ••.,... ... I5 { N 414 TV� I `L ul Q \ U .. . . . . . PETSCH F RMHOUSE 22 . ._ :ir } Pike t . . . : , ' ea",,,L, . 1 ' '-----*„._ -- \ f 1 I 1 ALTERNATIVES 1 . Adopt Resolution No. 3465 , setting a public hearing to consider vacating all 3 roads as outlined in this memo. 2. Adopt Resolution No. 3465, setting a public hearing to consider vacating only some of the proposed roads . 3. Deny Resolution No. 3465 , determining that the City should retain these roads and continue the same level of main- tainence. 4 . Refer this item to the Planning Commission or the Committee of the Whole for discussion and recommendation prior to any public hearing. RECOMMENDATION Staff recommends Alternative No. 1 and Alternative No. 4. The Resolution sets the date of the public hearing for October 15, 1991 . The Planning Commission must first review the proposed vacation to make sure it does not conflict with the City' s Comprehensive Plan. Staff is preparing to take this item to the October 3 , 1991 Planning Commission meeting and submit their recommendation to the City Council at the October 15 , 1991 public hearing. ACTION REQUESTED Offer Resolution No. 3465 , a Resolution setting a public hearing to consider vacating 3 unnamed roads in the City of Shakopee , commonly referred to as the Miekle driveway, the Breegemann driveway and the Petsch driveway and move its adoption. RESOLUTION NO. 3465 A RESOLUTION INITIATING THE VACATION OF VARIOUS UNNAMED CARTWAYS IN THE CITY OF SHAKOPEE, SCOTT COUNTY, MINNESOTA (Commonly referred to as the Mielke Driveway, the Breegmann Driveway and the Petsch Driveway) WHEREAS , it has been made to appear to the Shakopee City Council that the aforementioned cartways serve no public use or interest; and WHEREAS , a public hearing must be held before action to vacate and two weeks published and posted notice thereof must be given. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing shall be held in the Council Chambers on the 15th day of October, 1991 at 7 : 30 p.m. or thereafter, on the matter of vacating the aforementioned cartways . BE IT FURTHER RESOLVED, that two weeks published and posted notice shall be given as required by law, and written notice shall be mailed to each affected property owner at least 10 days before hearing. Adopted in session of the City Council of the City of Shakopee , Minnesota, held the day of 1991 . • Mayor of the City of Shakopee ATTEST: City Clerk City Attorney I I MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director Lindberg Ekola, City Planner SUBJECT: Scott County Transportation Plan DATE: September 11, 1991 INTRODUCTION: Staff is seeking City Council direction on various issues in the Draft Scott County Transportation Plan that affects the City of Shakopee. BACKGROUND: On August 14, 1991, City staff received the Draft Scott County Transportation Plan. In submitting this draft plan to the City, the County has requested comments and input on it by September 27 , 1991 in order to incorporate all comments into the plan prior to the County Board approval of it in November. (See attached letter from the Scott County Engineer) City staff has reviewed the plan and would like to summarize the plan as well as bring to the City Council several issues and statements that may or may not be in the best interest of the City. Because the plan is fairly lengthy, staff did not make a complete copy of it for the Council but has included excerpts of this plan attached to the memo. Staff is also seeking direction on these issues prior to taking the comments to County staff on September 25, 1991. ISSUES AND COMMENTS ON DRAFT TRANSPORTATION PLAN 1. Introduction and Goals It appears to staff that some sort of executive summary or mission statement is needed at the beginning of this plan. As staff sees it, the three major highway projects that are planned for northern Scott County (Shakopee Bypass, Bloomington Ferry Bridge, 169 Bridge) are the main transportation improvements that will be needed to provide orderly development and efficient transportation network in the County. The goals as listed on Page 1. 3 allude to these statements somewhat but is still not very strong. The Scott County Transportation Coalition mission statement may be applicable in this section. 2. Page 2 .5, Last Paragraph This paragraph makes a statement that the connection of the new County State Aid Highway (CSAH) 18 to the existing County Road (C.R. ) 18 would be a four lane divided roadway. This is in direct conflict with the alternative alignment study report prepared by the County which indicated that a new four lane highway would connect CSAH 18 to C.R. 21 at C.R. 42 and that this would be constructed once the traffic volumes on existing C.R. 18 justified a four lane road. The new C.R. 21 alignment would be constructed to a four lane instead of the existing C.R. 18 which would remain a two lane road. Staff feels that there should be some clarification on this since this is in conflict with the previous report submitted by the County. 3. Page 2.7 Second Paragraph On the listing of County roads that are currently gravel and in need of upgrading by paving, it appears that C.R. 77 is missing from this list. 4. Table 2. 10 - Socioeconomic Data The numbers in this table do not agree with the City's Comprehensive Plan. City staff will advise the County of this fact. 5. Chapter 3 - Functional Classification System (Map 3.1 and Related Text) There are several discrepancies between the County' s proposed functional classification system and the one they submitted to the City as part of the City's comprehensive planning process, as follows: ROAD FUNCTIONAL CLASSIFICATION County' s Plan City's Comp Plan C.R. 18 Minor Arterial Collector C.R. 21 Principle Arterial Minor Arterial C.R. 16 Collector Minor Arterial 10th Ave. Minor Arterial Collector In addition, on Page 3 .8, 2nd to last paragraph, the County Plan indicates that 10th Avenue should serve as a minor arterial. In reviewing the definition of minor arterial established by the Met Council, Page 3 .5, it states that minor arterial should go between Regional Business Concentration (RBC's) , freestanding growth centers and other significant concentrations of activity. Minor arterial should also carry between 5, 000 - 30, 000 vehicles per day. Staff does not believe that 10th Avenue meets any of these criteria since it is basically contained within the urban part of Shakopee, does not connect RBC's or freestanding growth centers and has a traffic volume of only 3 ,900 vehicles based on current traffic counts. 6. Chapter 3 - Jurisdictional Issues (Page 3.12) Under the section of potential upgrades to the County jurisdiction, the following City streets are listed: A. 10th Avenue from T.H. 300 to CSAH 17 . Staff questions this proposal based on the same discussion as above. 10th Avenue does not connect RCB's, free standing growth centers and is basically contained within urban Shakopee. It primarily serves as a local collector street rather than a regional, County road. B. Fuller Street from 10th Avenue to T.H. 169 Same discussion as above. From 10th Avenue north to T.H. 169, Fuller Street serves more as an urban street rather than a County road. Staff believes that 10th Avenue is an appropriate cutoff point to differentiate between urban streets and the County road system. Urban streets have different characteristics and different concerns such as curb & gutter, utility trenches, street cuts, more driveways, manholes, sidewalk, storm sewer, etc. than does a County road which basically is rural amd has pavement, shoulderss and ditches associated with it. For maintenance purposes, the City would be able to better manage urban streets than the County. 7. Page 3.16 Under the section on potential turnbacks to the City, the County plan lists the following County road: A. CSAH 16 (4th Avenue/6th Avenue) , from T.H. 300 to CSAH 17 The report indicates that since this County road primarily serves as a local access function and similar to other local streets it should be turned back to the City of Shakopee. Staff agrees with this recommendation and also believes that the same argument can be used for issues discussed above dealing with 10th Avenue and Fuller Street. B. There are two other County roads that may meet the same criteria as far as excess on local street versus County road. The first is Apgar Street between 6th Avenue and 10th Avenue, this is currently on the County road system but would seem to fit the same criteria to be turned back to a City street. In addition, once the County realigns C.R. 77 to line up with Fuller Street, it would seem that this part of the County road could be turned back to the City. The second one is Spencer Street between 9th Avenue and 10th Avenue. Currently C.R. 79 extends all the way to Shakopee Avenue where it terminates. From Shakopee Avenue to 1st Avenue is City street. Again on the above discussion it would seem to City staff that the cutoff between County jurisdiction and City jurisdiction is 10th Avenue and it is unclear as to why this one block of Spencer Street is on the County jurisdiction. Staff is proposing to request that Spencer Street between Shakopee Avenue and 10th Avenue be turned back to the City as part of the overall plan. 8. Chapter 5 - Light Rail Transit Plan There is an extensive chapter dealing with the light rail proposal in the Twin City Metro area, totalling about 32 pages. Staff has attached the first page which introduces the concept and also the drawing which indicates how light rail could serve the Scott County area if Scott County is to be included in this proposal. If the City Council wishes to review the entire section they may contact staff for a copy of the entire plan. 9. Implementation Plan (Chapter 8) The County has not provided an implementation plan as part of this Draft Transportation Plan. Basically the only thing that is included in the plan is a outline of their proposed implementation section. The County is requesting input and help in developing a mechanism for implementing and coordinating the projects that are described in this transportation plan. City staff has reviewed their request and have determined that there are some methods to assist in the coordination between the City and the County on these projects such as the following: o Regular exchange of the Capital Improvement Programs between the City and the County and input into preparing those plans between both staffs. o Soliciting input from the Cities on the Capital Improvements Program and responding to that input. o Coordinating all maps and GIS information to make it uniform for preparing a standard right-of-way map County wide and the ultimate right-of-way map for future development to insure the City can assist in obtaining these through the platting process, etc. These are a few suggestions that City staff has in aiding the County in preparing an implementation plan. 10 . Pedestrian Transportation Plan Staff does not see any type of a pedestrian transportation plan included in this County wide Transportation Plan. Staff feels that a County wide comprehensive pedestrian plan is important similar to the direction that the City staff received from the Council in preparing a City wide comprehensive sidewalk and trail plan. SUMMARY AND RECOMMENDATIONS: Staff is basically seeking Council direction on the items discussed above and will carry the desires of the City Council to the County during the September 25, 1991 meeting. ACTION REQUESTED: Discuss the Draft Scott County Transportation Plan and provide staff with the appropriate direction the issues involving the City of Shakopee. DH/pmp COUNTY SCOTT COUNTY HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN, MN 55352-9339 (612) 496-8346 FAX (612) 496-8365 BRADLEY J.LARSON Highway Engineer DANIEL M.JOBE Asst.Highway Engineer-Design DON D.PAULSON August 14 , 1991 Asst.Highway Engineer-Construction Dave Hutton, Engineer Mr. Lindberg Ekola City of Shakopee City of Shakopee 129 East First Avenue 129 East First Avenue Shakopee, MN 55379 Shakopee, MN 55379 Re : Scott County Transportation \` 14444416 _� Study Dear ton and ola: Enclosed for your City' s review and comments is a Draft Scott County Transportation Study. The draft study incorporates all the transportation-related issues that were submitted by the Cities and Townships in November, 1990 . In addition, issues and other transportation elements were developed by Scott County and the consultant firm of Strgar-Roscoe-Fausch, Inc . We are requesting your comments on the draft study by Friday, September 27 , 1991 in order to incorporate your input into the final document tentatively scheduled for submittal to the Scott County Board of Commissioners in November, 1991 . The format for the final study report will be the review of the comments/issues noted in the draft, along with your comments on the draft itself and the development of staff/consultant recommendations on those issues . Therefore, it is very important that your issues be noted toegether with justification/documentation on why your community' s position be adopted. This is particularly true in the jurisdiction and transportation issues portion of the draft study (Chapter 3 ) . In addition, the County Board would very much appreciate input and help in developing a mechanism for implementing and coordinating the projects/programs of the Transportation Plan. A brief and not necessarily complete outline of the Plan Implementation is shown in Chapter 8 . An Equal Opportunity/Affirmative Action Employer Mr. Dave Hutton Mr. Lindberg Ekola Re : Scott . Co. Trans . Study August 14 , 1991 Page 2 To help in finalizing comments on the Transportation Plan, we have scheduled Wednesday, September 25 , 1991 for individual community meetings with the Consultant and County staff . Please call Karin Gray at 496-8346 before September 20, 1991 to schedule your time . We estimate approximately 1/2 to 3/4 of an hour for each meeting. If you have any special concerns and would like additional meetings , please call and we will try to make arrangements . (0314....g&Sincerely Bradley J. Larson, P .E . 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INTRODUCTION 1.1 Transportation Goals 1. 3 II. TRAVEL FORECASTS 2 . 1 Existing Conditions 2 . 1 Planned and Programmed Improvements 2 . 2 Traffic Forecasts 2 .7 III. HIGHWAY PLAN 3.1 Functional Classification System 3 . 1 Jurisdiction 3 . 10 Roadway System Issues 3 . 17 IV. TRANSIT AND TRAVEL DEMAND MANAGEMENT 4. 1 Transit Plan 4 . 1 Travel Demand Management Plan 4 .8 V. LIGHT RAIL TRANSIT PLAN 5.1 Introduction 5. 1 LRT in the Twin Cities Region 5 . 1 LRT in Scott County 5. 11 Recommended LRT Alignments 5. 19 Planning for LRT in Scott County 5. 26 VI. AVIATION 6. 1 VII. RAILROADS AND COMMERCIAL NAVIGATION 7 . 1 Railroads 7. 1 Commercial Navigation 7 . 3 VIII. PLAN IMPLEMENTATION 8.1 IX. RELATIONSHIP TO METROPOLITAN SYSTEMS 9. 1 i I. INTRODUCTION Scott County is located in the southwestern portion of the Twin Cities metropolitan area. Its regional location is shown in Figure 1. Sibley, LeSueur and Rice, and Dakota Counties border ! on the west, south and east respectively. Scott County is separated from Carver and Hennepin Counties to the north by the Minnesota River. Development in Scott County is influenced by limitations imposed by the Minnesota River, which separates Scott County from much of the greater metropolitan area, including the metropolitan centers of Minneapolis and St. Paul. The Scott County transportation system has been shaped by the locations of the river crossings, particularly in the northern part of the County. The extreme northeast portion of Scott County, within the City of Savage, is encompassed by the Metropolitan Urban Service Area, (MUSA) . This is considered a "developing area" by the Metropolitan Council. Scott County also includes the freestanding growth centers of Shakopee, Jordan, Belle Plaine and Prior Lake. The City of New Prague straddles the south county boundary, located within both Scott County and LeSueur County. The rest of Scott County is considered general rural or commercial agricultural, with Elko and New Market serving as rural centers. The Scott County Transportation Plan provides the basic framework for development of the Scott County Transportation System. It describes the existing system, provides forecasts of future travel demand, identifies highway improvements needed to satisfy projected demand and describes potential funding sources. It provides a functional classification plan to assist decision makers in planning future highway improvements. It also presents potential jurisdictional changes which could increase the effectiveness of maintaining and improving the highway system. The Plan includes an assessment of the transit system in the County and discusses the role of transit in providing an integrated and balanced transportation system. It further discusses the role that travel demand management should play in promoting the efficiency and effectiveness of the Scott County Transportation System. The Light Rail Transit (LRT) section of the Plan provides guidelines for the planning and development of LRT in Scott County. The Plan also includes descriptions of aviation, railroad and commercial navigation facilities in the County. The procedures used to develop a County capital improvement program which meets transportation needs and is consistent with the Transportation Plan are described in the implementation section. 1. 1 The final section of the Plan describes how the County Transportation Plan relates to the Metropolitan Council ' s Transportation Development Guide/Policy Plan. TRANSPORTATION GOALS Scott County operates and maintains a highway system which, in conjunction with local, regional and state systems, helps to serve the transportation needs of its residents. The County plans and funds future highway system improvements. In addition, the County contributes to, or makes decisions which affect all other transportation modes and systems. The underlying goals which guide the County's development of its Transportation System are listed below: 1. A transportation system which serves the access and mobility needs of the County. 2 . A transportation system designed to support economic development consistent with the County's Comprehensive Plan. 3 . A cost effective transportation system which is planned to safely meet future travel demand. 4 . Transportation improvements which reflect the values and goals of County residents and are sensitive to the environment. 5 . A transportation system which is compatible with municipal, regional and state transportation systems. Actions regarding the transportation system should be considered in terms of their consistency with these goals. 1. 3 G N :--";viiriMpp,„. JØIL • CN W e' 4CCC IY O 8! - ey (...4. , . _s., i 4ait. -14. --- Aimmu , to nt i : 0 -AA ':;"IL, 0. v • ,,,••,e. . , a „..... an .1 I jV44 ! m ibler,o) tip' 4 '0` 6 LMPIIIIIII o Z ' 41_ . , ilir tritith r e •; 1"' tIll ww 1 t rjri 01 N! JP! ..... , ,, u) , 1 .. H 0 4 J V t lie W 0 , e . t- 01,4 e. FA El ki. > \ b---+d m en 1 Z m W O W w ; 4. 1 _ I : w J /T�� The Shakopee Bypass, along with a new crossing of the Minnesota River at C.S.A.H. 18, is scheduled for construction in the next few years. The Shakopee Bypass will parallel T.H. 101 but pass south of Shakopee, connecting to T.H. 169, southwest of the Shakopee business district. This roadway will be constructed as a four-lane freeway with the mainline flow directed at the new river bridge and directional ramps to existing T.H. 101 towards the east. The bridge over the Minnesota River at T.H. 169 is scheduled for replacement. This project is combined with the redirection of traffic flow at the south end of the bridge to improve north/south movements. County Highways Scott County has planned for the construction of new roadways and the improvement of existing roads. Some of these projects are partially completed and others are still in the planning and development stage. Planned and programmed improvements for Scott County roads that involve the construction of new roadways or .the improvement of capacity or operations on existing roads are listed below. As a result of the construction of the Shakopee Bypass, some county roads which intersect the new roadway will have to be rebuilt in the vicinity of the bypass. These include: • C.S.A.H. 15--T.H. 101/Bypass to 6th Avenue • C.S.A.H. 17--T.H. 101/Bypass to 1, 200 feet north • County Road 83--T.H. 101/Bypass to 2, 000 feet north • County Road 77--T.H. 100/Bypass to 11th Avenue These projects are programmed to coincide with Mn/DOT's schedule for the Shakopee Bypass. Several new roadways, built along new alignments, are scheduled. These include the following specific projects: • C.S.A.H. 9, from T.H. 169 to 0. 5 mile north (1992) --this will be a realignment of the southern end of C.S.A.H. 9 to more efficiently intersect T.H. 169 . • C.S.A.H. 17 , from T.H. 282 to C.S.A.H. 12 (1993) --this will be a realignment of C.S.A.H. 17 to eliminate 90 degree turns, improving the flow of traffic between the T.H. 282/T.H. 13 intersection and points to the north. • C.S.A.H. 18, from C.S.A.H. 16 to T.H. 101/Bypass (1993) --this will be the construction of a four-lane, divided roadway to connect existing County Road 18 with the new C.S.A.H. 18/Shakopee Bypass interchange. 2 . 5 • C.S .A.H. 44 , from T.H 13 to Fish Point Road (1993) and from Fish Point Road to C.S .A.H. 27 (1995) --these projects will result in the completion of a four lane roadway along C. S .A.H. 44 between T.H. 13 and C.S.A.H. 27 . Currently, there are numerous Scott County roads which are not hard-surfaced. The following projects involve grading of the existing roadway and laying of bituminous pavement: • C. S .A.H. 29 , from C. S .A.H. 46 to Dakota County line (1991) . • County Road 69 , from C.S .A.H. 14 to 1. 5 mile north (1993) . • County Road 79 , from T.H. 282 to C.S.A.H. 14 (1994-1995) . • County Road 87, from County Road 68 to C.S .A.H. 21 (grading only, 1995) . • County Road 91, from C. S .A.H. 8 to C.S.A.H. 68 (1993) . • County Road 91, from Rice County line to C.S .A.H. 2 (1993) . The projects listed above are currently scheduled for the years indicated. To determine the necessity of completing additional projects, traffic forecasts were developed for Scott County. These forecasts are discussed below, followed by discussion of additional highway needs. TRAFFIC FORECASTS Traffic forecasts were prepared to determine the adequacy and appropriateness of the street and highway system to accommodate • the forecasted level of development in Scott County. The forecasts were proposed using the Regional Travel Forecasting Models . A range of future traffic was developed. One end of the range is based on the Metropolitan Council growth assumptions (Trip Table 2010F) . The second is based on growth assumptions made by communities within the County. Forecasting Process Figure 2 . 3 illustrates the analysis process used to identify deficiencies in the adopted Thoroughfare Guide Plan given the level of development anticipated by 2010. The major steps in the process are described below: 1. Trip Generation Analysis For ease of analysis, a window containing Scott County and surrounding areas was cut from the regional network. The regional traffic analysis zones (TAZ) were refined by dividing them into smaller zones as shown in Figure 2 . 4 . 2 . 7 TABLE 2.1 SCOTT COUNTY SOCIOECONOMIC DATA BY MUNICIPALITY r Households Population Employment Municipality 1990 2010 1990 2010 1990 2010 f Belle Plaine 1, 145 1, 365 3 , 149 4, 000 1, 200 1,400 i Belle Plaine Twp 211 300 691 1, 000 100 100 Blakely Twp 140 200 456 600 50 50 Cedar Lake Twp 523 600 1, 688 2,000 50 50 Credit River Twp 864 1, 100 2,854 3,700 50 50 Elko 75 130 223 400 50 50 Helena Twp 352 420 1, 106 1, 452 52 52 Jackson Twp 459 600 1, 359 1,850 50 50 Jordan 1, 042 1, 350 2,909 3,700 1,000 1,400 4 Louisville Twp 278 330 910 1, 050 300 350 New Market 82 160 227 400 50 50 New Market Twp 629 651 2, 009 2, 100 50 50 New Prague (Scott County Only) 921 1, 124 ' 2, 358 2,877 1,400 1,600 Prior Lake 3 , 181 4, 800 9, 005 13, 694 2 , 010 2 , 510 St. Lawrence Twp 122 180 418 600 50 50 Sand Creek Twp 412 500 1, 352 1,900 150 150 Savage 3 ,255 12, 544 9,895 34, 120 2 ,730 5,642 Shakopee 4, 164 8, 248 11,425 22,058 8,000 14,000 Spring Lake Twp 1, 511 851 4,793 2 ,756 39 39 Total 19, 366 35, 453 56,827 100,257 17 , 381 27, 643 New Prague 477 582 1, 210 1,476 467 533 (LeSueur County Only) 2 . 10 . ,. , rit 1. 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CCQt Z ° 3 0 C7 x o fl. :.i ;Ilia 411m4 ni =Q c O o 6 • :n a 0 41: 11 Minor Arterials (J" The minor terial system is intended to provide easy movement between RBC's, freestanding growth centers and other significant concentrations of activity where the demand is not significant enough to warrant a principal arterial connection. Medium to short trips can be served by minor arterials with spacing in the developing area ranging from one to six miles and providing adequate interconnection of places in the rural area. Minor arterials would be expected to carry from 1,000 to 10, 000 vehicles per day in the rural area and from 5, 000 to 30,000 vehicles per day in the urban area. In an area like Scott County where the principal arterial system is not as significant a component of the highway system as in more centrally located areas, the minor arterial system becomes the primary circulation system. The network of minor arterials proposed for Scott County interconnects all named communities and provides access to the principal arterial system from all parts of the County by creating a regular grid of north-south and east- west routes spaced from three to five miles apart. This network should be adequate to serve the needs of Scott County through the twenty-year planning period and beyond. North-South Routes An attempt has been made to provide continuous north-south minor arterials throughout the County. Two types of north-south roadways are designated, those that run from the south county border to the north county border and those that run only in the more populated northern part of the County. The continuous north-south facilities allow efficient movement throughout the County from a wide range of origins to a wide range of destinations. • The easternmost minor arterial is C.S.A.H 46. This road is adjacent to, and east of, I-35. The designation of C.S.A.H 46 as a minor arterial provides a route for short to medium trips in this vicinity that may otherwise use I-35. C.S.A.H 46 will connect on the north end with a similar roadway in Dakota County that will be designated as minor arterial and be adjacent to I-35 as far north as Dakota County Road 42. This proposed designation is consistent with the Metropolitan Council policy of encouraging the development of minor arterials that are positioned to provide relief to the metropolitan highway system. This minor arterial also provides a connection between the minor arterial to the south and the freeway interchange with I-35 at County Road 2 . • Four miles west of C.S.A.H 46 is C.S.A.H 27 . County Road 27 is a continuous north/south roadway from the south county border to T.H. 13 . Minor arterial designation is proposed for the portion of C.S .A.H 27 from the south county border to C.S.A.H 74 . From this point it is proposed that a new east- 3 . 5 • The third east-west minor arterial follows the alignment of County Road 8 , with a new extension to County Road 66 and continuing on County Road 66 to T.H. 169. It also connects to County Road 70 in Dakota County, which has an interchange with I-35. • A fourth east-west minor arterial extends from Jordan to Prior Lake and continues to Dakota County. From Jordan to Prior Lake, this route follows T.H. 282 and then T.H. 13 . East of Prior Lake, County Road 21 would be extended along a new alignment to 185th Street. This is a minor arterial in Lakeville and connects to I-35 with a half diamond interchange to the north. Between this route and the southern border of the County, the average spacing is about 3 .5 miles. North of this minor arterial, the remaining minor arterials are not continuous because of topographical limitations. East of Prior Lake, achieving a true grid pattern is difficult because of the presence of wetlands and the Murphy Hanrehan Regional Park. Two additional roadways, however, are under consideration. • County Road 44 connects T.H. 13 with C.S.A.H. 27. • County Road 74 could be extended west to T.H. 13 and then east, via a portion of County Road 75, to a new interchange between C.S.A.H. 46 and I-35 in Dakota County. f The exact alignment for this latter roadway has not been determined, but as an alternative to C.S.A.H. 42 it would allow movement between Prior Lake and I-35. It would provide an alternative to trips on the Metropolitan Highway System and relief for the Burnsville Center area. Between the Minnesota River and C.S.A.H. 21, three east-west arterial routes would be established, spaced about two miles apart. In this rapidly developing area, this spacing is still at the upper limit of the Metropolitan Council's spacing guidelines of one to two miles. Between the Shakopee Bypass and the Minnesota River, two east- west minor arterial segments are proposed. • The first is along existing T.H. 101, which currently functions as a principal arterial. This would provide access to the extensive development along the river as well as serving as a parallel reliever to the Bypass. • A second east-west arterial on Tenth Avenue, would serve central Shakopee, providing access to C.S.A.H. 17 , C.S.A.H. 15 and existing T.H. 169. The spacing of one half mile is more consistent with a developed area, which is the nature of the land use in the Shakopee area. 3 .8 Blakely Chatfield Drive from County Road 51 to C.S.A.H. 51 to C.S.A.H. 1 is a potential county road. It is currently closed because of a washout and the Townships can not afford to rebuild and maintain it. Cedar Lake East Cedar Lake is a potential county road to connect between County Road 64 and C.S.A.H. 56. Shakopee 10th Avenue, from T.H. 300 to C.S.A.H. 17 , is a potential county road. It is proposed for reclassification as a minor arterial. This roadway would replace the existing C.S.A.H. 16, which parallels 10th Avenue a few blocks to the north and is proposed for turnback. Fuller Street, from 10th Avenue to T.H. 169, is a potential county road. It is proposed for reclassification as a collector. Spring Lake Xeon Road, from C.S.A.H. 8 to C.S.A.H. 10 is a potential county road. It is proposed for reclassification as a collector. It would provide an extension of County Road 79 to C.S.A.H. 8, which is a minor arterial. Spring Lake/Prior Lake A portion of existing Mushtown Road, in combination with a new road alignment, is proposed for designation as a collector, making it a potential county road. The completed road would extend from County Road 68 in Spring Lake Township to T.H. 13 in the City of Prior Lake, crossing C.S.A.H. 21 and C.S.A.H. 44 at a new intersections. St. Lawrence Old T.H. 169, from County Road 66 to County Road 61, is a potential county road. It is proposed for reclassification as a collector. It is a fairly long, continuous roadway between Jordan and the area to the southwest. Potential Turnback with Construction of New Alignment Credit River County Road 12 , from C.S.A.H 21 to C.S.A.H. 27 , is a potential turnback once the new alignment for C.S.A.H. 21 is constructed. 3 . 12 County Road 97 , identified as a turnback in the City of Jordan, also lies in the township of Sand Creek. From County Road 61 to the Jordan boundary, is a potential turnback because it is short and closely paralleled by other state and county facilities. Its primary function is to provide local access. (County Road 97 also lies in the City of Jordan. ) Kreuser Road, from T.H. 282 to the west, is a potential turnback because it serves strictly a local access function, is less than one mile long and a dead end. Savage County Road 106, from T.H. 13 to C.S.A.H. 31, is a potential turnback because it is less than one mile long and closely paralleled by T.H. 13 . It primarily serves a local access function. Shakopee ,j,?\��V C.S.A.H. 16, from T.H. 300 to C.S.A.H. 17, is a potential turnback. It primarily serves a local access function and is similar to other local streets in the area. Spring Lake County Road 84 , identified as a potential turnback in the township of Credit River, also lies in the township of Spring Lake Park County Road 87, from County Road 68 to C.S.A.H. 21, is a potential turnback if the new extension of Mushtown Road to C.S.A.H. 44 is completed, because the new roadway will closely parallel County Road 87 and provide better mobility. Langford Way, near the intersection of T.H. 13 and C.S.A.H. 10, is a potential turnback because its original function is now served by the realigned T.H. 13 . St. Catherines Church Road, from C.S.A.H. 8 to Calmor Avenue, is a potential turnback because its original function is now served by the realigned C.S.A.H. 8. St. Lawrence County Road 57, from T.H. 169 to C.S.A.H. 9, is a potential turnback because it has a low volume, about 100 vehicles per day in the central portion of the roadway segment. It also serves more of a local access function. A portion of County Road 97 , identified as a potential turnback in the City of Jordan, also lies in St. Lawrence Township. 3 . 16 I g �.d Golden Valley uk. . . Longlak. _ I--, ,. OA. Oronorii. m �' **11 IL • ! i ... Minneapolis• r. _e..s / 4#24 "� St.Louis Park `'C Fro**.Ave i_ 0 _. .1....1111111111rP.' rici. _ \ .yam,., """'-"� '�"� Minnetonka t Ph r---. Ej j' �ip I e.-...''.-.......-......-...-..-..-. 1!! - ::::: ,..-.' i 1 eg-• -,4:7-..-- ,0• ..., • 01 WOO, . ie Shorewood '--rA '. del I 9 -- q I 'MI= 9 ."4e. 0146°‘%-,,'' ' V (1) : -lehfletd :7 ---- ChanhassenQ' ~`.,+ r -- ID - �� f, Eden PnhN � J Z r1 0 4OB.. Chaska i. �, o +al s----•';%.44r- --;%-..5'`7',, vizsi-,.. ... , + ,.,'L.—I%,,,,,N.4t, *I 7""iiit., Eal 4.r... . $ irat0 "I 0 '''Pe47-,Wift..^-,.::!,,...t.,;,:t .--,„ ,, Carver '3• } 1• V4Solmmutlroagar FirstaurnfV11t0 /-- �.Q►;d `Y Shakopee r,'` .X:,' .• Ili 1111104 f/ 0 rivt. cmimmeLami % gi, 4 ,,,1 0 ig,..!--,-. ,,,,,w,,, ,r, © , i - r 1 ;51, 0 / ...alr AM ,. �' iplm 111 III .per 1_I t� IL o` . m . , ,,, dllar I Cndll RN •+�8 LMcwlll. ..„ t& ..100 Pil I 1 litai 0. 11090 . 1 \t, m viol „ail, it phr migintri7 v s al lI m W o m Pit d �' Q• ^. _ LEGEND m C• Lake © '.... '• — - MENEM 20-Year Corridor 7 011iiii O i p ® 0111111111.111111 Railroad R.O.W. ii Wesidiot �� o IIIo Highway R.O.W. © ;1 1--- t L ear aMIII• aafeeeM I 0 S SCOTT COUNTY TRANSPORTATION PLAN 1991 POTENTIAL EXTENSIONS OF MINNEAPOLIS SOUTHWEST 5.7 SRF AND MINNEAPOLIS SOUTH LRT CORRIDORS I I k��dl J I ..r Golden volley t�r Lake A Long2ake -- I '' 1 Ma e%ti Orono n s„n --'— . 1 e {' I ' © n i •• Minneapolis NI Al _ r >r�M�Zi i 41.Louis perk i 47 fmMlln we i "yam tii�k :a.. land �. O IL ,_ -"'^-�' Minnetonka I - i 40 I. , •----- F© ....._.__..._.... J -....,..--7--__......-.---. ...,---____7-7" Y.jmO 01. � sY e444 i :; A a --- -q VA , 4`' ® , `_) Airport ‘,..::.?. 0001-0 0 Nlo all 0 !Lichfield -- ----,, Chanhassen ••" Eden Prairie w: rie ++ - .,..„,... ai is, F. %... 51 j Chaska j Y- cgi O‘• q. ...,.,417;, - o - -44.11&;-.:Ii," rte- , ss. t _ _ tAr .ERRIAM Carver/s ik,M d Shakopee• o©;'. - Burnsville �• --- ©• �� all ti ri r Qn ., s 4% ^. mbli savge © I m e 0) IOW eiliWAS I t f Pft.411, f-S )111 twain 4., . ,,,, IrltCroda RN uk.vla. agieli4111j.. 0 ititivimo 1 \:14.11 ..:. our iv! ,Idio s= 1..... mo.... IPI ity...), . t.l• 013 0 Oil p Iiirii!tii0jRV Ne -toque m I 1 I I WW1 ND = 1111111111•111111 MIM I ID ell eaaalaa 1 1 0 5 1991 SCOTT COUNTY TRANSPORTATION PLAN RECOMMENDED ALTERNATIVE LRT ALIGNMENTS 5.8 SRF VIII. PLAN IMPLEMENTATION A. COUNTY HIGHWAY PROJECT PROGRAMMING PROCESS 1. Programming Philosophy 2 . Procedures B. PROJECT DEVELOPMENT 1. Project Identification 2 . Reviews 3 . Scheduling C. FUNDING SOURCES 1. County Sources 2 . Local Sources 3 . State Aid 4 . Federal Aid 5. Road and Bridge Bonds 6 . Other Sources 8.1 1 / k; MEMO TO: Dennis Kraft, City Administrator ( /1, FROM: Dave Hutton, Public Works Director SUBJECT: Consultant Selection Process DATE: September 12, 1991 INTRODUCTION: Staff is responding to City Council concerns over the use of our consultant and specifically the process for selecting a consultant and associated costs for that process. BACKGROUND: In 1985, the City of Shakopee went through an extensive consultant selection process in order to hire a consultant to do our engineering. The process included requesting proposals, review of the proposals, and interviewing several of the firms in order to arrive at a consultant. The Selection Committee included not only City staff but Council input as well. The results of that process were that Orr-Schelen-Mayeron & Assoc. (OSM) were retained as the City's consultant. It is counter productive, time consuming and unnecessary to bid out consultants for each and every project, hence the concept of retaining consultants. The contract with OSM is open ended in that there is no termination date in the contract, but instead can be terminated at any time by the City upon a 60 day notice. Recently, the City Council has questioned the exclusive use of OSM and at the September 3, 1991 Council meeting directed staff to prepare an estimate of the staff time and costs to the City in going through the consultant selection process. Attachment No. 1 is a summary of the staff time that would be needed to take this process from start to finish. Attachment frNo. 2 is a schedule of the normal steps and app ame needed to complete this process. If the City Council wishes to go through the Consultant Selection Process again, staff should be directed to solicit proposals to initiate the process. Staff would like Council direction on several issues prior to soliciting proposals, as follows: • Should the City retain more than one consultant and rotate the projects amongst several consultants retained. • Should the consultants be retained for a fixed number of years and at that time the City would automatically go through the process again. • If the City goes to multiple consultants, should OSM be retained as one and simply add 1 or 2 others to contract with the City. ALTERNATIVES: 1. Direct staff to solicit proposals from consultants to add 2 more consultants while retaining OSM. Projects would be rotated amongst the 3 consultants and the contracts would be fixed at 5 years. 2. Same a No. 1, except adding only 1 consultant in addition to OSM. 3 . Same as No. 1 or No. 2 , only fixing the contracts at a maximum of 3 years. 4 . Direct staff to solicit proposals from all consultants to select 2 or 3 to serve as Shakopee' s consultant for a maximum of 3 or 5 years (without automatically retaining OSM) . 5. Do Nothing, thereby retaining OSM as the City's consultant with the existing contract. RECOMMENDATION: Staff recommends Alternative No. 1, which is to solicit proposals and to hire 2 additional consultants to serve Shakopee with OSM. Staff believes that going to a multiple consultant system will provide increased service and competition which will increase the quality of the projects and possibly reduce the engineering costs. The downside to this proposal is that Shakopee may not generate enough engineering work to keep 3 consultants busy and also there would be 3 project engineers to deal with rather than one. Most Cities in the Metro area have gone to multiple consultants. Staff is taking on more of the actual design every year and with the increased use of AutoCadd, will continue to complete as many in-house designed projects as possibly with the limited staff. Consultants will still be needed for several of the larger projects each year. Attachment 3 is a summary of projects done the last 3 years and the designer of those projects. There will still be a heavy reliance on consultants for construction staking, project surveying, State Aid designed projects and special projects. Since OSM has served the City well and has an excellent working relationship with staff, staff feels that the City could still retain OSM as one of the consultants but set a fixed time frame for their new contract. Staff is very familiar with OSM and very confident of their capabilities and if the City goes through the selection process, OSM will certainly receive high ratings. Staff does not see any benefits in requiring them to go through that process and expend time and money in preparing a proposal. Staff feels that the consultant contacts should be for a minimum of 3 years but a maximum of 5 years. ACTION REQUESTED: Direct staff to solicit proposals for consultant services to add two additional engineering consultants, in addition to retaining Orr-Schelen-Mayeron & Assoc. as the City' s consultants. DH/pmp CONSULT ATTACHEMENT NO. 1 CONSULTANT SELECTION PROCESS Estimate of Staff Time Involved Public Works Director 40 - 80 hours $2 , 600. 00 (Salaries & Benefits) Engineering Techncian 30 - 60 hours $1, 400 . 00 (Salaries & Benefits) Clerical 30 - 40 hours $ 800 . 00 (Salaries & Benefits) City Administrator 40 hours $1, 600. 00 (Salaries (Selection Committee) & Benefits) One Other Selection 40 hours ? Committee Member (Council?) Totals 180 - 260 hours $3,000 - $6,000 + Other Miscellaneous Expenses Postage, Mailing, Etc. $50 - $100 ATTACHMENT NO. 2 CONSULTANT SELECTION PROCESS Estimate of Schedule 1 . Solicit Proposals 4 Weeks 2 . Presubmittal Conference 2 Weeks 3 . Review Proposals to 2 - 4 Weeks Short List of Interviewing 4 . Interview Short List - 4 Weeks Allowing Time for Consultant Preparation 5. Selection Committee makes 2 Weeks Recommendation to Council 6 . Council Selects Consultant 2 Weeks 7 . Contract Negotiated 4 - 6 Weeks and Signed TOTAL 20 - 24 WEEKS Note: This is estimated and assumes worst-case scenarios and takes into account other staff workloads. The schedule could possibly be condensed somewhat if possible. ATTACHMENT NO. 3 3-YEAR PROJECT DESIGN HISTORY 1989 Projects Designed By 3rd Avenue Reconstruction City Staff Upper Valley Channel - Phase I OSM Market Street - Bluff to 1st OSM Paving Four Alleys City Staff Overlay Project City Staff 1990 Projects Designed By Lewis St./Sommerville St City Staff Killarney Hills Upgrade OSM Valley Ind. Blvd. North OSM Upper Valley Channel - Phase II OSM Adams St./4th Ave. OSM Pavement Preservation Project City Staff JEJ Park City Staff Vierlig Drive Watermain Developer Sidewalk Replacement Program City Staff 1991 Projects Designed By Jackson/Harrison St. City Staff Scott/Shumway St. City Staff 2nd Ave. Upgrade OSM Cracksealing Program City Staff JEJ Park Shelter Building City Staff O ' Dowd Trail City Staff Hauer Tot Lot City Staff 5th Ave./Market St. OSM Bluff Ave. OSM Other Projects - Mn/DOT Related Consultant T.H. 169 Bridge HNTB Shakopee Bypass Drainage OSM Shakopee Bypass Crossroads Barton-Aschman Note: Private developments are designed by the developer' s engineer. CONSENT ii � MEMO TO: Dennis Kraft, City Administrator 9 FROM: John H. DeLacey, Engineering Tech. III 47 N SUBJECT: Valley Industrial Blvd. North Project No. 1990-8 DATE: September 12 , 1991 INTRODUCTION: The above referenced project is now complete and needs to be semi- finaled. BACKGROUND: The contractor had basically completed this project last fall . City staff held a retainage of $6, 000 . 00 over the winter in case there needed to be some repair work done to the seeded and sodded areas this spring. The contractor has subsequently repaired all the areas and is requesting that the work be accepted by the City. Staff feels that this project can now be finaled out. Part of this process requires a semi-final payment. ACTION REQUESTED: Approval of payment in the amount of $6, 000 . 00 to S.M. Hentges & Sons, Inc. , P.O. Box 212 , Shakopee, MN 55379 for the Valley Industrial Blvd. North, Project No. 1990-8 . DH/pmp PAYMENT SEMI FINAL ESTIMATE VOUCHER Contract No. 1990-8 Partial Estimate Voucher No. 5 Period Ending: August 31, 1991 To: Contractor S.M. Hentges & Sons, Inc. Address P.O. Box 212 Shakopee, MN 55379 Project Description Valley Industiral Blvd. N. 1. Original Contract Amount $ 233,920 . 50 2 . Change Order No. 1 Thru No. -- $ 3,839 . 41 3. Total Funds Encumbered $ 237,759 . 51 4 . Value of Work Completed $ 230 ,829 .40 Value of Work Remaining 5 . Percent Retainage $ -0- $ -0 6. Previous Payments $ 224 ,829 . 40 Percent Complete 7 . Deductions or Charges $ -0- 100% 8. Total $ 224,829 . 40 Payment Due (Line 4-8) $ 6,000 . 00 CERTIFICATE OF PAYMENT (I, We) hereby agree that the quantity and value of work shown herein is a fair estimate of the work completed to date. CONT ORf;:1- -{ ?�4, J•�/.'1d42r BYIs-- M- f f v l TITLE 1� i • APPROVED - CITY •F SHAROPEE W/y/-/' Project En in erg Date 40.4t 4 , 1/./3,71 � CityAdministrtbritt V1 N N NJ NJ NJ N N N NJ NJ NJ N NJ N NJ NJ NJ N NJ N N NJ .e .. VI Vt VI VI vt Vl VI Vt VI VI W W W W W N II T A 0 II 73 17 CI A • 0. 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II < u • v a It — N O is H z if II II g N u ✓ a n II NJ 0 z N 11 O t -• N It nn 0 0 0 0 0 < n II * n II N) NIC) 73 n II CO M II II II II O 40 VI •0 0 0 t M -1 'O < II II NJ W 00 0 0 0 40 l- C) T r p 11 II •O •O •O 0 0 0 V 0 0 z T C u n •A � ••QQ 0 0 0 On 0 --•• m m r--Ul II IIH O •0 0 O O O C) N O 0 < II 11 It 11 II II II II II 1I O II II n 1H 1 z II H < n II U II -4 H II < n II * * II II -• u II C) II 11 mO It II X N 2 11 II M -4 r- n II 0 0 0 0 0 0 0 i -0 rrn n n O 0 0 0 0 0 CA 73--4 m — T II 11 0 0 0 0 0 0 H08 0 H II N N N II N N II II - C N n -• A D n II NJ 0 2 N II VI A 00 t < n II 0 C) + n II 0 0 0 0 0< II II U I u II u CO v -0 n NJ N VI NJ -• n II a a Cl ITI 0 W P N N •C) 41 X < Z II - m m II O 07 40 VI O O O A M •-I 0 V Cl . II NJ W W O 0 0 V 0 0 2 0 T II -. •* N ll II • •I •O O 0 0 m -I mii 4.- r o O 0 0'. 0 - I 0 -• `O 0 0 O C) 0 N 0 T O 11 II 11 I V V MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Hiring of Design Professionals for New City Hall DATE: September 13 , 1991 INTRODUCTION: Earlier this summer the City Council directed the City Administrator to come forth with a recommendation on the hiring of design professionals for the new city hall . BACKGROUND: As Councilmembers are well aware the City Council purchased the Marquette Bank building at 129 South Holmes Street earlier this year. Subsequent to the purchase the City Council directed that architectural firms be reviewed and the City Administrator recommend the hiring of firms to conclude this process. RECOMMENDATION: The architectural firm being recommended is Boarman, Kroos, Pfister and Associates (Boarman and Associates) . The reasons for recommending this firm are as follows: 1 . This firm previously completed a preliminary space utilization and needs assessment for a new city hall in 1987 . Obviously in that the City has already paid for this there is some efficiency here. 2 . This firm is familiar with the new city hall (Marquette Bank building) in that they have done some work for Marquette Bank, they presently have cadd imputed base plans of the building, and are the architects for the new Marquette Bank building at 4th and Marschall. 3 . This firm has designed several other city halls and local governmental buildings throughout Minnesota including both new structures and renovations. 4 . This firm has specifically prepared plans to convert a bank building to a city hall. 5. The firm has expressed a high level of interest in the job and readily accepted working with a local interior designer on this plan. The attached proposal from Boarman Associates further explains the process they propose to follow and gives additional background on the firm. The cost for this study are as follows: 1 . The first phase of the study would be $2 , 500 . 00. This would include preliminary design work to establish both a building plan and a budget. Subsequent to the City Council approval of the design and budget the finished construction documents would be prepared. The cost for this would be a fixed amount of 8 . 5% of the budgeted amount. All work would be billed on an hourly basis and would include a not to exceed amount. It is recommended that Intra Design be retained as the interior design firm for the new city hall. The reasons for recommending this firm are as follows: 1 . The principals in this firm have 10 years of experience in interior design in the local area. 2 . The firm is located in Shakopee and it is believed that the close proximity of the firm' s offices to the new city hall will be positive. 3 . The firm' s principals Sherrie Consoer and Ginger O' Brien are quite familiar with the community and it' s needs. The cost for the design services as contained in the proposal include an estimated fee of $5, 850 . 00 for 90 hours worth of design work. Under no circumstances will the design work for the base project exceed 110 hours. The cost for this work will be $65. 00 per hour. The second part of the Intra Design proposal is for supervision and coordination of deliveries and installations. The cost here is $1, 625 . 00. This amount would be in addition to the above mentioned amount for the base project as described above. The City has sufficient funds available to cover all of the costs herein mentioned. RECOMMENDATION: It is recommended that Boarman, Kroos, Pfister and Associates and Intra Design be retained to provide design services for the new city hall as specified in their proposals for the amounts therein indicated. ACTION REQUESTED: Move to direct the appropriate City officials to enter into design agreements with Boarman, Kroos, Pfister and Associates and Intra Design for design work on the new city hall in the amounts indicated in the proposals submitted by those respective firms. September 9, 1991 Mr. Gary Laurent Mayor City of Shakopee 129 First Avenue East Shakopee, MN 55379 Dear Mr. Laurent: We welcome the opportunity to present our proposal for interior design services regarding the Shakopee City Hall. Intra-Design is a local interior design studio that has been in business in this area for ten years. Our studio has completed various commercial projects over the years. We take a great deal of pride in the fact that we offer excellent service as well as functional and aesthically pleasing interior spaces. Enclosed you will find our proposal for services, project lists, resumes and references. Our portfolio is available for you to review at this meeting. Thank you for your consideration. Sincerely, INTRA-DESIGN C mak; Sherrie B. Consoer, Ginger O'Brien, Allied Member A.S.I.D. Designer INTRA ESIGN • September 9, 1991 Mr. Dennis Kraft City Administrator City of Shakopee 129 First Avenue East Shakopee, Minnesota 55379 Re: Shakopee City Hall Dear Mr. Kraft: We are pleased to submit this proposal describing our design and planning services for the Shakopee City Hall renovation to be located at 129 South Holmes, Shakopee, Minnesota. We would like to propose our consultation to include the following., A. Needs Analysis. 1. Determine type and quantity of furnishings required. 2. Assessment of existing bank furnishings. 3. Review existing filing system. 4. Explore use of open office systems. B. Establish Budget. C. Create plan for interior design to include selections of the following: • Color and texture palette. • Carpet, ceramic tile, and other flooring materials. • Wallcoverings, paints, and stains. • Window treatments. • Laminates and finishes. • Custom cabinetry. • Hardware. • Furnishings and arrangements. • Accessories and art work. • Interior signage. • Lighting and new ceiling materials. • Selection of materials for interior of elevator. Mr. Dennis Kraft Shakopee City Hall Page 2 D. Presentation of Interior Design Plan and Finishing Materials for Approval. E. Prepare Finishing and Furnishings Schedules, Specifications, and Bid Documents. F. Acquire and Review Interior Bids. G. Create Time Line. H. Interface with Constructor and City Officials to Communicate Progress. I. Create Punch List. For the above service, we estimate our fee to be approximately Five Thousand Eight Hundred Fifty Dollars ($5,850.00) for 90 hours (not to exceed 110 hours). Our consulting fee shall be computed on the basis of $65.00 per hour of time actually expended on your project. If supervision and coordination of deliveries and installations are desired, the additional fee for these services will be approximately One Thousand Six Hundred Twenty Five Dollars ($1,625.00). Thank you for your consideration of Intra-Design. Please feel free to call us if you have any questions. Sincerely, INTRA-DESIGN • * ' 231 .Cs Sherrie B. Consoer, Ginger O'Brien, Allied Member A.S.I.D. Designer I N R A ESIGN SHERRIE B. CONSOER Allied Member A.S.I.D. Interior Designer President, Intra-Design GINGER O'BRIEN Interior Designer Marketing Director, Intra-Design Recent Projects American Bank of Burnsville, Burnsville, MN., bank remodel, approx. $100,000. Interior design, furnishings, space planning, project management and supervision. Chanhassen Medical Center, Chanhassen, MN., medical remodel of dual clinic (St. Francis Regional Medical Center of Shakopee and Crossroads Medical Center of Chaska), approx. $125,000. Interior design, furnishings, space planning, project management and supervision. Elk River Concrete, Golden Valley, MN., remodel, $18,000. Furnishings and custom cabinetry. Conference/lunch room. Oxboro Eye Clinic, Bloomington, MN., new construction,$85,000. Programming, space planning, lighting, custom display and cabinetry, furnishings, interior finishes, project management and supervision. Shakopee Vision Clinic, Shakopee, MN., expansion,$50,000. Programming, space planning, preparation of specifications and schedules of procurement and installation, lighting, custom display and cabinetry, interior finishes, project management and supervision. Crossroads National Bank, Chanhassen, MN., preliminary interior design and space planning. Doctors Perry Dungey & David Dungey, Waconia, MN., remodel of dental office, approx. $60,000. Interior design, furnishings, interior finishes. Schedin & Associates, Minneapolis, MN., engineering office expansion, approx. 1,500 sq. ft. Color and texture plan, finish schedules, supervision of installations. OB/GYN & INFERTILIY. Southdale Medical Building, Minneapolis, MN., office expansion, approx. 4,000 sq. ft. Color and texture plan, furnishings, interior finishes and schedules. Project management and supervision. INTRA : E S I INTRA-DESIGN PROJECTS OB/GYN & Infertility David Dungey, D.D.S. 430 Southdale Medical Building 133 West First Avenue Edina, MN 55435 Waconia, MN 55387 American Bank of Burnsville Dr. John Posselt 201 West Burnsville Parkway 610 North Chestnut Burnsville, MN 55337 Chaska, MN 55318 McNearney Funeral Home Linvill & Associates 333 South Lewis 11975 Portland Avenue South Shakopee, Minnesota 55379 Burnsville, Minnesota 55337 Oxboro Eye Clinic Overhead Door Company 600 W. 98th Street 1900 Highway 152 Bloomington, Minnesota 55420 Rogers, Minnesota 55374 Data Recognition First Burnsville State Bank 5900 Baker Road 302 West Burnsville Parkway Minnetonka, Minnesota 55345 Burnsville, Minnesota 55337 Bill's Toggery Shakopee Vision Clinic 138 S. Lewis 287 Marschall Road Shakopee, Minnesota 55379 Shakopee, Minnesota 55379 Chaska Medical Center Mr. Curtis Turner 200 Doctors Park 8220 Commonwealth Chaska. Minnesota 55318 Eden Prairie, Minnesota 55344 Edman Builders W. H. Traiser Company 104 West 3rd Avenue One Apple Tree Square Shakopee, Minnesota 55379 Bloomington, Minnesota 55420 Medibus Hennen's Cleaners 2900 Clinton Avenue South Marschall Road Minneapolis, Minnesota 55408 Shakopee, Minnesota 55379 Wood Park Hair Salon Sundance Medical Center 1028 East County Road 42 4th & Naumkaeg Burnsville, Minnesota 55337 Shakopee, Minnesota 55379 Crossroad Medical Clinic The Kitchen Store 14033 Commerce Avenue Northeast Burnsville Center Prior Lake. Minnesota 55372 Burnsville, Minnesota 55337 Shakopee Eye Physicians & Surgeons Pearson Florist 1226 E. 4th Avenue 112 East Sommerville Shakopee, Minnesota 55435 Shakopee, Minnesota 55379 N�� T R 1 iV R A INTRA-DESIGN'S PROJECT LIST- page 2 Unique, Incorporated Skeffington's Formal Wear 14589 Grand Avenue South County Road 42 Burnsville, Minnesota 55337 Burnsville, Minnesota 55337 Perkins, Inc. Wonderful World of Pets 2306 E. Mason Burnsville Center Green Bay, Wisconsin 54302 Burnsville, Minnesota 55337 Center Pointe Dental St. Mary's Rectory & Offices 14321 Nicollet Court 535 Lewis Street Burnsville, Minnesota 55337 Shakopee, Minnesota 55379 Dr. J. J. O'Brien St. Francis Regional Medical Center 1221 East 4th Avenue East 5th Avenue Shakopee, Minnesota 55379 Shakopee, Minnesota 55379 W. L. Gore & Associates Waconia Eye Clinic 14500 Burnhaven Drive 4153 Waconia, Minnesota Burnsville, Minnesota 55337 Crossroads Animal Hospital Surgical Specialties 14321 Nicollet Court Suite W-418 Burnsville, Minnesota 55337 6490 Excelsior Boulevard St. Louis Park, Minnesota 55426 Towering Woods Condominiums Century 21 Feature - Prior Lake, MN. Bill's Toggery 12700 Nicoilet Avenue Scum 138 S. Lewis Burnsville. Minnesota 55337 Shakopee. Minnesota 55379 Farmers State Bank of Winger Edina Eye Physicians & Surgeons Winger, Minnesota 56592 4450 West 76th Street Edina. Minnesota 55435 Elk River Concrete Products Division of The Cretex Companies, Inc. Crossroads National Bank 7575 Golden Valley Road Chanhassen, Minnesota 55317 Minneapolis, Minnesota 55427 Orlo B. Johnson Waukesha Concrete 8220 Commonwealth 2000 S. W. Avenue Eden Prairie, Minnesota 55344 Waukesha, Wisconsin 53186 Ri c_.. .._ . .S- C 'n!N'lES_ -. _ • -- . GINGER O'BRIEN Interior Designer WORK Intra-Design, 1145 Merrifield Court, Shakopee, MN 55379 1985-Present HISTORY Marketing Design - Medical facilities, banking, office and residential. Wardrobe Consultant, Self Employed. 1982-1985 Wardrobe and Image Developments. Taught, demonstrated and spoke before civic organizations. Elementary Teacher Substitute, Shakopee Public Schools 1975-1985 4th Grade, Bloomington Public Schools 1967-1969 EDUCATION St. Cloud State University 1965-1967 AND B.S. in Education and Art, Interior Design Classes TRAINING 1988 Hennepin County VoTech Architectural Drawing SIGNIFICANT St. Francis Regional Medical Center 1989-1991 NON- Festival of Trees - organizing and decorating COMPENSATED 1990-1991 ACTIVITIES St. Francis Regional Medical Center Foundation Member C.A.C. New Year's Eve Gala 1987 Decorating Committee REFERENCES Marianne Kanning, MD. St. Francis Regional Medical Center 325 West Fifth Avenue Shakopee, MN 55379 David Dungey, D.D.S. 133 West First Street Waconia, MN 55387 Mrs. Jean Ek Crossroads Medical Center 200 Doctors Park Chaska, MN 55318 Mr. Brian Weinreis St. Francis Regional Medical Center 325 West Fifth Avenue Shakopee, MN 55379 INTRA ESIGN SHERRIE B. CONSOER Interior Designer WORK Intra-Design, 1145 Merrifield Court, Shakopee, MN 55379. EXPERIENCE Owner —medical facilities, banking, retail, office and residential design. Advise staff of from one to three designers who work on a commission basis plus one to two office personnel. 1980 - present. The Obelisk/D. Dahken Interiors, Wayzata, Minnesota. Interior Designer. 1979 - 1980. Jack Denst Designs, Merchandise Mart, Chicago, Illinois. Assistant Showroom Manager, Expediter. March 1979 - July 1979. The Childs/Dreyfus Group, Chicago, Illinois. Design Assistant. October 1978 - February 1979. EDUCATION University of Minnesota, Bachelor of Science, Interior Design - 1978. • AFFILIATIONS Allied Member, A.S.I.D. PUBLISHED Minneapolis/St. Paul Magazine, October 1987. WORK International Market Square, Cover of Advertising Supplement. AWARDS 1986 National Hospital Design Award for Architectural Excellence. Leased Space Category. Sponsor: Veterinary Economics. SIGNIFICANT St. Francis's Festival of Trees, Christmas Tree Creations, 1989 and 1990. NON- Minnesota Orchestra Symphony Ball, Decorating Committee, 1987. COMPENSATED C.A.C. New Year's Eve Gala, Decorating Committee, 1987. ACTIVITIES REFERENCES Furnished upon request. F=_7 OCUP- SHAKOPEE 55379 g'.:-:45-e884 INTRA ES ; !`� REFERENCES Marianne Kanning, M.D., MBA St. Francis Regional Medical Center 325 West Fifth Avenue Shakopee, MN 55379 Phone: 496-7527 David Dungey, D.D.S. 133 West First Avenue Waconia, MN 55387 Phone: 446-2816 Mr. Michael Winslow Operations Manager American Bank of Burnsville 301 West Burnsville Parkway Burnsville, MN 55337 Phone: 890-8500 Philip Marcus, M.D. 430 Southdale Medical Building 6545 France Avenue South Edina, MN 55435 Phone: 920-2730 • Brian Weinreis St. Francis Regional Medical Center 325 West Fifth Avenue Shakopee, MN 55379 Phone: 445-2322 1145`EPPIF'ELD CCUoT SHAKOPEE.` 'NNE° •E•12 415•^684 N Zer r= ` +•• - )1444'?' �}�. eve' • �'� 'a a. Yr'eoAik it y e- rte`•. +�.�+'n .'L tees . `..�. Y.. 222 NORTH SECOND STREET MINNEAPOLIS, MINNESOTA 55401 1,612) 339-3752 I Architectural Services Proposal for the City of Shakopee i Space Planning and Building Modifications September 6, 1991 I I Submitted by: Boarman Kroos Pfister&Associates Contact: Jack Boarman 222 North Second Street I f(r f_ " September 6, 1991 4 Mr. Dennis Kraft .11 City of Shakopee 129 East First Avenue ili Shakopee, MN 55379 RE: ARCHITECTURAL SERVICES SPACE PLANNING AND BUILDING MODIFICATIONS Lii Dear Mr. Kraft: 1 On behalf of our firm I appreciate the opportunity to present our capabilities tc be of service for your utilization of the bank building as the Shakopee City Hall. We feel particularly qualified to help your community based on the following: A. An excellent understanding of the City and its staff based on the needs assessment and space utilization work that the firm did for the City in 1987. --i B. A familiarity with the layout of the existing bank building thru our work with the Marquette. C. The prior experience of converting a bank into a City Hall at the City of Fairmont. 'g D. The ability thru our extensive experience with City Hall layout and design to provide the City of Shakopee an excellent environment and at a cost that meets the budget. a. For this type of project it is difficult to determine the cost of the services until more is defined for the work to be done. We recommend a $2,500 fee to do the preliminary design work to establish a the plan for the building and the budget. With the council approval of the design and budget we would finish the construction documents for a fixed fee equal to 8.5% of the budgeted amount. All of our work would be on a hourly billing basis not to exceed the fixed fee amount. a The attached material describes our firm, its experience with cities, and the staff that will assist me in doin• your work. There are references for your review plus exhibits of our projects. r We • begin work whenever you are ready. It is again a pleasure to serve the City of Shakopee. If you - e any questio . y e give me a call. Sinc- - , ,,,e • 1 / // J- Boarman, •IA resident ' Boarman Kroos Pfister &Associates, Inc. t I 111 I Introduction to Boarman Kroos Pfister & Associates Boarman Kroos Pfister&Associates is a twenty member, multi-discipline firm, providing services in architecture, interior design/space planning, engineering and construction administration. The firm was founded in 1978 by Jack Boarman, Principal and Director of Design, and in January 1991, David Kroos and Peter Pfister were made principals of the firm. Offices are located in a turn of the century building in the Warehouse District of Minneapolis, listed in the Historic Registry and renovated by Boarman Kroos Pfister&Associates. Our design process is centered on the client's needs. It begins with understanding the client's objectives, identifying specific needs, developing alternatives and supplying solutions that address the client's concern for quality, cost and service. The following summary illustrates our capabilities and credentials. * Experience in a wide variety of building types. * Prompt and concentrated attention in all phases of the design process. ® *Thorough preliminary study and investigation. * Experienced team approach with clients and other consultants. *Ability to handle all scale projects. * Demonstrated ability to provide creative yet practical solutions to complex challenges. *Ability to meet budgets and schedules. * Experienced project management professionals backed by support staff. *Attention to detail. * Extensive in-house computer capability. * Understanding of the latest technology in all service areas. I I I I I I III Firm Services IServices have been provided on a wide range of building types including govemmental, office/commercial, renovations, hotels, restaurants,financial, municipal, libraries, correctional, II educational and residential. II Comprehensive Services IArchitecture Mechanical Engineering Architectural Design Energy Use/Conservation analysis 111 Complete Technical Documentation HVAC System DesignSystem Operation and Training Computer Aided Design (CADD) Construction Phasing Graphics Design I Construction Administration Site Planning Fire Protection Systems CSI Specifications I Computer Based Project Scheduling Planning Electrical Engineering I Feasibility Studies Lighting Design Facility Evaluation Power System Design Project Budget/Schedule Communication System Design I Construction Phasing Program Development Security System Layout Space Programming Master Planning IInterior Design Construction Administration Interior Image Concepts Contractor Selection Assistance I Space Planning Contract Bidding Contract Management Material Specifications Control Furnishing Specifications Construction Cost Conl Scheduling I Furniture Installation Construction Observation Interior Graphics Systems Lending Inspections 0 I I I I 1 1 Computer Aided Design I Boarman Kroos Pfister&Associates is a totally computer integrated firm. We utilize Computer Aided Design Drafting in all areas of our practice, including: interior design, space planning, architecture and engineering. Our computer system can generate complete contract document packages. Precisely dimensioned floor plans, reflected ceiling plans, interior and exterior elevations, details and schedules are a few of the system's applications. Additionally, documents can be stored in a library of typical details generic to a prototypical project to be used on a repetitive basis. CADD offers the client time saving benefits and value design options. Boarman Kroos Pfister&Associates is prepared to commit our multi-station IBM CADD System to your design needs.We believe in the positive benefits of a capable designer working in concert with a custom program CADD System. The speed,flexibility, accuracy, coordination, and most ' important, quality of the design documents results in the best possible design solutions on time and budget. I • I Ii I Jack Boarman, AIA, Project Principal and Design Director Mr. Boarman's design resume includes 20 years experience in project programming, management and facility design. He will serve as Principal and Director of Design. The following projects are representative examples of both his public building and office experience. IRepresentative Experience: Government Becker County LE.C. Gateway Parking Ramp p Le Sueur County Courthouse Fairmont City Hall/Police St. ll Rice County Social Services Minnetonka Fire Stations Bloomington City Hall Belle Plaine Fire Station Morris Recreational Center New Prague Municipal Ctr. Faribault Community Center and Pool Mpls 3rd Precinct Police St. Ramsey City Hall and Fire Station Shakopee City Hall Atlantic Community Center and Pool Melrose City Hall Fridley Civic Center/Fire Station/Ramp Orono Municipal Center ■� Champlin City Hall/Police/Public Works Eagan Municipal Center Chanhassen City Hall/Fire Station Osseo City Hall 3 Apple Valley Maintenance Garage Eagan Maintenance Garage Retail/Commercial/Hotel Sheraton Ritz Retail Court Radisson Hotel Retail Ct. Howard Johnson Pool/Restaurant Edina Liquor Store Country Kitchen Prototype Restaurant Country Kitchen Prototype Remodeling Corporate One Financial Corporate Center Hamm Bldg. Plaza Offices IBM Sales Offices Minnetonka Office Center MTS Systems Corporation Headquarters Liberty Point Office Center Deluxe Check Corporate Headquarters Lutheran Social Service Headquarters Laboratory/Medical Federal EPA Laboratory Riverside Clinic/Group Health Education: University of Minnesota-Bachelor of Architecture with Distinction Minnesota Registration #11682 NCARB #26798 I 11 I i TI Joseph T. Borgert Architect Mr. Borgert with 8 years experience has extensive CADD experience as a CADD manager. His responsibilities have included implementing CADD into existing office procedures, and reviewing projects to determine the extent to which CADD will be most efficiently utilized. Mr. Borgert has worked as project manager on various retail office, industrial and manufacturing projects. He has provided space planning as well as construction documents for projects ranging in size from 1000 S.F. to more than 125,000 S.F. 1111 Government: Bloomington Communication Center Orono City Hall Orono Police Department Orono Public Works Corporate/Office Ramsey Technology, Inc. Ridgedale Festival Retail Center Brecksville Corporate Center Shoppes at Carlson Center Warehouse Building "D" - Minneapolis Industrial Park Plymouth Business Center Burnsville Service Center- Phases 1 &2 Eagan Office Building 1 - Eaganwoods Corporate Center Education: University of Minnesota 111 Bachelor's Degree in Architecture, 1982 (Dean's List) Bachelor's Degree in Environmental Design, 1981 Memberships: AIA, MSAIA I a I I I James Keane, AIA Director of Interiors Mr. Keane brings nine years of progressive experience to the firm. He is responsible for monitoring cost control and scheduling. Mr. Keane has received several awards for his exceptional design 111 work. Representative Experience: Corporate Space Planning Cornoyer Hedrick Architects, Inc.Phoenix, AZ Merrill Lynch,Phoenix Biltmore Investors Bank, Phoenix, AZ The Rouse Company America West Arena Offices, Phoenix, AZ Coldwell Banker Phoenix Suns, Basketball Arena, Phoenix, AZ The Horne Company Scottsdale Insurance Company, Scottsdale, AZ Homart Development Caliber Bank, Phoenix, AZ Century Development United States Dept Commerce, Phoenix, AZ Heitman Properties Negley Paint Company, San Antonio, TX Underwood,Neuhas &Co.,Houston H.E. Butt Grocery Co. Corp. Headquarters Gensler&Associates, Houston Ferguson Map Company Headquarters Houston Industries Restaurants Retail/Hospitality Aldo Baldo Restaurante,Big 4 Restaurants Barton Creek Country Club Cafe 66,Koll Company/BetaWest Barton Creek Club Spa The Arizona Terrace,Phoenix,AZ Barton Creek Conference Ruth's Chris Steakhouse,Rouse Co. Scottsdale Austin, TX 111 Roadhouse,Arizona Center, Rouse Co. Phoenix lnsty Prints Retail Bon Apetit,Rouse Company San Antonio Minneapolis Tony Roma's, Rouse Company San Antonio Ferguson Map Showrooms Education: University of MN - Bachelor of Architecture, Bachelor of Environmental Design Minnesota Registration #19720 NCARB #39105 I • I I I I Paul N. Roitenberg Director of Mechanical and Electrical Engineering n nsible for the design, of Mr. Roitenberg has 33 years of experience and has Q educational and governmental buad'ngsnwhoseand lrnechanical mechanicalmechacal system for medical, commercial, industrial, costs range from$100,000 million. Areas chanical Systems Design,Energy Use/Conservation analysis,to S5 Technical Documentation,of Expertise: HVACSystem Desig System Operation and Training,Construction Phasing,Fire Protection Systems,Operating Cost Analysis,Energy Audit and Control,Cost Estimating, Civil Engineering and Plumbing. Government MNDOT Durand Wisconsin Municipal Building Minnetrista Municipal Center Melrose Municipal Center Little Canada City Hall/Fire Station Education: BSME Mechanical Engineering 1 University of Minnesota Professional Engineer, Minnesota,Wisconsin, Iowa, Michigan and Florida. 1 Mike McGie Electrical Designer Mr. McGie has extensive experence wth municipal facilities, commercial, industrial plants and residential high, mid, and low rise complexes. He is familiar with all forms of power, control and communication distribution systems. 1 Representative Experience: Government Apple Valley Public Works Facility Eagan Maintenance Facility 1 Chaska Truck Garage _ Fridley Civic Center/Fire Station/Ramp Champlin Municipal Center LeSueur County Education: Anoka, AVTI -Electrical Design University of Minnesota I I Workscope for Shakopee City Hall Boarman &Associates has over 15 years of building experience, community involvement and research. We present a concise, step-by-step process, organized on the basis of an objective review of space needs for the Shakopee City Hall. The space planning and building remodeling process is outlined below. I 1. PROJECT KICK-OFF SESSION The City Management Team and Consultant will establish goals and objectives for the project. We will review the project workscope, staff assignments, finalize the schedule and develop a critical path (documenting the necessary meeting dates and consultant submission requirements). Initial departmental data, needs information, etc., supplied by the City will be reviewed. 2. FACILITIES DOCUMENTATION The consultant has a CADD inputted base plans of the existing bank building. This will provided a computer data base for the City facility. The completed project workscope will provide Shakopee with complete CAD documentation for all needs assessment and schematic analysis. The CAD process will be based on auto-cad program systems with IBM computer hardware. Note in the exhibit section, examples of programming sheets which illustrate computer generated plans and space standards. 3. NEEDS ASSESSMENT A. Departmental Interviews: As an update from the original work completed in 1987, the department heads and representatives from each department will be interviewed using questionnaires and information forms which establish pertinent information on security, privacy,work-flow, paper-flow, special areas, growth projections, communication needs, and adjacency requirements.The interview process establishes the departmental projections for staff and therefore, space needs. The staff organization and hierarchy is documented. The individual work stations currently in place, furniture and equipment is documented. Potential work station and enclosed work space standardization is reviewed and defined. Additionally, we will inventory all existing equipment, furniture, audio-visual and communications equipment. B. Document Flow Analysis: Departmental work efficiency maximizes service potential. The document and workflow analysis is a crucial step, insuring the establishment of an appropriate level of service. This analysis will look at the paper movement within and between departments. We'll relate the paper movement to the communications and equipment being utilized today and in the future. C. Space Standards: Municipalities as with any modern office environment have equipment demands in specific wcrk areas to compliment a specific job task. There is efficiency and san ecoombenefit to ed elements standardization. In the planning process, it is important to identify general for all enclosed and open work stations.This allows the planning process to project accurate spatial demands for individuals, as opposed to square footage amounts. By establishing initial space standards, we can improve the accuracy of early space layouts. I I D. Adjacencies and Spatial Matrix: The success of any layout is inherent functional efficiency with future flexibility. The correct adjacencies and interaction between department and between staff is imperative. To rapidly analyze the relationships between all departments for floor plan layouts, a matrix is established to represent the closeness requirements between staff functions. These are ranked as absolutely necessary, especially important, important, ordinary closeness, unimportant, and not desirable. E. Area Projections: A key element of the project are the staff projections based on service demands. We will address together how additional staff impacts equipment need and thereby altering space. Additionally we will address how community growth impacts service demands producing staff, equipment and facility expansion. For example, portions of the bank building will be used initially with other areas phased in over time as needed. F. Space Utilization & Needs: The work is based on the consolidation of all of the City Hall needs into a design document, which functions as a base throughout the building and move-in process. The space needs design document remains, during the process of implementation, as an independent document allowing a complete comparison of cost impacts, function analysis and existing facility issues. The plans from this part of the work establish all functional issues and the project cost. 4. IMPLEMENTATION DOCUMENTS SCHEMATIC ANALYSIS After the space utilization construction and move-in layout plans are prepared of the spatial needs and their relationship to the existing building. These final architectural documents clearly define the size, area, and layout for final construction costs. A. Department Plan Layouts: From the needs assessment data, the initial set of layout plans will be prepared for each department public areas. The department area will be determined on the basis of the individual staff areas plus circulation and service space requirements. This overall block plan layout will establish the basic building utilization. There will be a series of these block plan layouts prepared to analyze various impacts for the best functional staff and service arrangement. B. Work Station Layouts: Once a block plan direction has been selected, a sub-block or work station layout will be provided to identify the accuracy and the fit for work stations and the number of staff to be accommodated. 1 If work station standards can be developed for basic furniture layouts, they could be easily incorporated in our computer to create a furniture plan from this layout. It is anticipated in this process that we would provide a furniture plan for move-in needs. 1 C. Existing Building Modifications: As part of the document package we would provide the wall, elevator and building Code compliances that would be created to house the projected departments. As part of these documents there would be an integral phasing statement regarding the operations of the municipal facility. The mechanical/electrical documents will adapt the building systems to the new layout areas. 5. COST CONTROL For City review, there must be accurate cost review and control. The cost-to-benefit analysis for the value of the improvements is crucial in government work. The cost estimates will be provided by Jon Rail, Vice President, Director of Construction Administration, a team member with current industry knowledge of cost estimating. The overall cost will be on a square foot or general line item basis. The project work will be developed and or modified to maintain the budget amount. 6. REVIEW MEETINGS Meeting will be frequent and timely to maintain the proper progress of the project. As far as the overall project review team for the City,we would recommend that an individual be designated as the coordinator for setting up such meetings and distributing meeting minutes as prepared by the consultant. At the review meetings, the consultant would provide a specific agenda in advance for the meeting. The consultant would prepare meeting minutes to provide a record of the activities and decisions. is I i f I 4 i_ ' • r, E 0 i . I i . ---,..S..„. i • ` ice_ :---'•i'' 1 i . t • • 4 ' •'t - :• 4-S........"3 3�.. - _ 'ate = -. 1 _ __ ' - =- f 2Y16 u i6 rim HRR.M :t .i:3OM' 1 - .., v - '3 + y T '� - 1 ...11111111.111. . • ��.•y::. �.:. ..y�u � �� is • • s V � yw - '. 4 •ter —•' „-, •pt?' .J.',- '7' iI k 11, --% _-- • . - � •----� �-� -�_ '- --- --..__ . N. 2.�.Y''r�- - •1-_:� am: • Li. L j :---r, Eagan Municipal Center I • t ' "" - — Eagan. MN .. • .� awe +. 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' !; •4-.1.'.- ...• • • ; .. 1 1 -, a• .3? .. •••• -, ._••- Champlin City Hall . , Champlin, MN :-.--__:‘,.i-L-N A ,• .. .. _ _:.k,..,. - 10,000 S.F.Addition '. •-.; s.i. ..trA •"me :ma ow iiier• - 10,000 S.F. Remodeling .• --*- ,,--i. -war. : ''''.1-:".. - --;:St.iti.7".•'- .: i t -- The project is located on I: - .....imm• 'aill i - *--"2••l'...' . ''..- IMINII.=MIN. ........ ......., a campus like setting,includes 1............ ....... _ _. 1-....urinamimpra=r=0.1.10 1.: iimmagmbh.......6.............. Imam , ,......t=mezzlit a new lobby with a 25 ft.service =ir r."1"" . counter,Council Chambers, open t, . .__ 0%.0116-'1111210i1F--41111111.,,...._..a. administrative offices and 1 1: tz.,;1=-•,._________. ;$: 111:=11. i ismilloi . perimeter private offices. 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RECO.OS IIII ' mOUNMG ROOM1 ROU.CNA. CRAP -1-- E9jcsw { • .0L0.4 - owifyr• TO INKNENne.co.Menci: goo. • at . Owe, • STORAGE 1 .00. - ST04.31 - 141.61011.C.01.ellATIONS 1 I • I I 1 Willi .0orr. I 1 1 ,...... .1 1- :I 70 CHAMPLIN CITY HAUJPOUCE DEPARTMENT ... ...... .-'4.,,....1'...f. • .. . i LOWER LEVEL PLAN „— mECORo - _2_....— —.. ,....A..r 1 osstcqcsnce onca ... ()Free OFFICE °MCI t°URGE - A. . I 0..e.o•ms 1.7.00:1 • • 0.0.("mg ., ----- i _ -__ omet tc:•••.• : . A/sin vmay _:, --,..:' N..... ti/00 1 I 1 i I i veS7111,..1 - ' . •-• I I STORAGE i i ---.—-- --.---- --- ------. - • -- —- I! - ----.--------- - ------ — -- --- -- --- NO4ITM I 1 ----'.. - --. - --- - - -•-• `,r--- •-- a a ,a 2 0 ----— M=16 OMMIMMO CHAMPLIN CITY HALLII , FIRST FLOOR PLAN ... • • • I; I I - -• I; .. .. I' I. I, -..•'• ."• J 2 •-• ' 2 -- • . 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Addition -”-- ------ i - Police Department with ... ------,......-- ,.- E.O.C., two-cell holding I --- ---- - - .. _ - area, communciations and li i I _ control center, investigations, .. - -.. squad and roll call. I i ;I . . - . - • . . . . . - • - • . . . • i i 11 1 ii _ -:-—. 1,-,...,-_-:".--'---. -=----'F-,_.•••;--'7-1 . ..,_ . ,:. .-., ..7 .. t . _ ._... . ._ ,. .... ... _ .._..., 7'--. --. --- :E.- :-:_.: ...:•''.. ...`7-=-- • - --- c.: :.-...t.,.:--.--. \:-....•:,. i rl _ .=51 L._-____.: ...- - __- _ . _. L - , :-E-'-- • t.8-77-.:-: --_'.__� .--"-- 1y w. 111 .ice ^ �, - ! 1- . _ ''..- " .......%. !-t - i ,`• ' • ".• -• _- -•- - �— - ^ - -_,..1 y „i„. .-.1_ILJ ; L ---- - - -1_ - -t _ • NO __ =J ~ e1 -�• Wit.' .+� _ _ — .l .__. �__..-1-0•\..,.... - �.)yl 1 I. -1-- 1--L_-1 I -I- _I--1-_ �-- ' - COUNCIL CHAMBERS CITY OFFICES . r — 3 3 -- 3 : mi- r JPPER LEVEL • wiwiliripljp.jr 1 I I -....:,_ .:.y;w-gin ._ _-F• I --•, ------�-- i =r -.- --- ' �yitvl:f lit -...--1-4----r71-'1':. - 1 I .t3-fes- .,' -- --- ty - Fridley Municipal Center � — _ ___ _ _ - Fridley, MN - -- — - - 24,000 s.f. Remodeling I ►� Man OM= OMB '. ,: 12,000 s.f.Addition i um t--', /- - The project comprises programmed I -- - - 4#S: r space needs for 6 departments and -.v� f over 160 staff. The addition/re- - _„ / modeling included furniture plans . r,• 1 .. and systems layouts. • "1774;4......).7,...74%-.T:r'..ba6':-::j4* :ti'C..:•:117.74-1.1:94:1:"4:114- ' i • . .,....-N ,'--\ " -.:ter+•` .r ' L � •k• t, if • • • _. -. 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Melrose Municipal Center Melrose, MN —J 25,000 Square Foot New Facility i ' � • C }� • • • I ' ! *4,: : � / •r. r ) - ' ,7•4• -_c, /1�° L G ' if.:...- - 1. � � ' � ' eV- C c (•eZ .0 ' . • • ,.i .. c. CC� • ;' t' ' �� ' - O , •• G � � '^ �- r• r ' • . MI i " • v 'r . I > • :a"' -)ti '+ AO4 .i o° = . '►' •' v0 o • ). rr , - . • ' x,•14 • com •s*. q o ° � 0 r_ ! A. l � CZ�G C. is• -peSl;''� ` s0` v- .-SI"B ,7 K �, D- y •'�O/' �0 �c '` ���11��1 wN er ��..v1 • •rj. .� ,y`y•_i 1 / •. �}° !r t .F4:;'u 73 4_ —f.•. •'y; 1 _ - i I -• • � - • .j . ' i•.tom B • r �—�- . melaii - - gIII .1.1t4.1: _ ms's. _.....-0....--- --......-,.; _ i i a I• DI LE I 1/7 ••. '• - ,1 •ti_' J ..4;!!!!!!11.1!!:!!.:, .:......z • ,(-a,- _ ill. ---"'" ,.Trit: • - , . .• . • • , i,i.:,.. • _..., -..: ,,,-.- ... ..,.-- ..,..,..:.--r,.-v..-.. --......-,z-z.,--- -. -. 1 1• 1 a _ .1r-mac �1+'L= 'y �, ...."'!......-'"4-.7 , �'�__�� .` t 1 ell,l -fli' 1 w•- . :,�.'.� _-•T4 , ; t--mo • r �a;.." -�---•t �,-,1:. �.M_ ....rte , - __ - _. .- — ' I .�WLG.L... . i �.�t.r..:i�l...w:•wMa...iF.. II _._ +j` ...0'_ .�✓• — _ _ a _��.��` • • ) .." • • 1,.. Cr L ..,----"—:,,,, , . ..-. _._ - . 11 . tall� ..%-- C: - • IIE1e a 20 +0 :o .• . Minnetrista Municipal Center Minnetrista, MN 10,000 Square Foot New Facility I - • .- • - . ----: IJr) _ r __ _ u u C'7 �.f -- - —no i Minnetrista Municipal Center Minnetrista, MN 10,000 Square Foot New Facility • MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: November 5th, 1991 Regular Council Meeting DATE: September 13 , 1991 INTRODUCTION & BACKGROUND: The City Election will be held on Tuesday, November 5, 1991, from 7 : 00 a.m. until 8 : 00 p.m. November 5th is also the regular meeting date for Council ' s first meeting in November. Because of the election, the meeting cannot start until 8 : 00 p.m. , after the polls close. City Council must meet within two (2) days after the election to canvass the ballots. In the past, Council has chosen to combine the two meetings and instead of meeting on Tuesday evening after the polls close, Council has met on Wednesday at their regular 7 : 00 p.m. meeting time. Both the City Administrator and the City Clerk would be unable to meet on Wednesday evening. Another consideration might be to meet on Thursday evening, November 7th. Since the Planning Commission will be meeting on this same date, they would need to select another meeting place for their meeting. This matter is being brought before City Council at this time because staff schedules public hearings well ahead of time. It would be useful for staff, therefore, to know when the meeting dates will be in November. ALTERNATIVES: 1. Meet Tuesday, November 5th, at 8 : 00 p.m. and select another date to canvass the ballots. 2 . Meet Wednesday, November 6th at 7 : 00 p.m. 3 . Meet Thursday, November 7th at 7 : 00 p.m. 4 . Other. RECOMMENDATION: Discuss and advise staff when Council would like to hold their first meeting(s) in November. (If Council decided to meet on Tuesday at 8 : 00 p.m. , Council would only need to meet for a couple of minutes at another time to canvass the ballots. Such a meeting could be held early in the morning, at noon, or at another time mutually convenient for Councilmembers. ) JSC/tiv MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Tahpah Park Sprinkler System Project No. 1991-4 DATE: September 9, 1991 INTRODUCTION: Attached is Resolution No. 3466, accepting bids and awarding the contract for the Tahpah Park Sprinkler System, Project No. 1991-4 . BACKGROUND: On July 2 , 1991 the City Council of Shakopee ordered the advertisement for bids for the Tahpah Park Sprinkler System Project. This project consists of installing an underground irrigation system on all 10 athletic fields located within Tahpah Park. The project will be funded by the Shakopee Jaycees. On September 3 , 1991 at 10: 00 A.M. bids were received and publicly opened for this project. A total of four bids were received and summarized in the attached resolution. The low bid was submitted by Aqua Engineering, of Eden Prairie, MN for a total bid of $33 , 665. 00. The total bid includes Alternate 1 (installing sprinklers in the baseball field) but not Alternate No. 2, which is for the City is to install the heads rather than the contractor. The Engineering Department has reviewed all bids for completeness and also the qualifications of Aqua Engineering, the low bidder, and have determined that they are able to perform the work as described by the plans and specifications. Prior to the bid opening, staff was contacted by one of the manufacturers of sprinkler system components, namely Toro, requesting permission to bid on this project. The plans and specifications had specified Hunter and Rainbird components rather than Toro components. Staff informed the Toro representative that because the Toro sprinkler head is a fixed arc head (non- adjustable) and cannot be set at any varying degree of coverage, whereas the Hunter sprinkler head is adjustable and can be set at any range from 0 degrees to 360 degrees, the Toro head would not meet the "or equal" test. Based on this added capability of the Hunter sprinkler head as well as investigating both sprinkler heads in other communities that have installed irrigation systems, staff had determined that the Hunter sprinkler head would best suit our purpose and had specified that in the plans. All other components of the Toro system such as the electrical valve, automatic controller, and coupler are compatible and staff would not have a problem accepting those Toro components. Since the bid is a lump sum bid, (i. e. there are no itemized units) and the bid would include the entire package, staff informed the Toro manufacturer, that if they were the low bidder on the project they would have to be seriously reviewed to determine if the City of Shakopee wanted to go with this component rather than the specified one. Since the low bid that was submitted by Aqua Engineering consists of the specified components, staff feels that the issue is irrelevant. The feasibility report had estimated this project to cost approximately $88 , 000 . 00, but this estimate was done before there was any design and no idea of what the total extent of the project would consist of. An engineer' s estimate is usually done after the design is completed and in this case there was no engineer' s estimate prepared. Attached is Resolution No. 3466 which accepts the bid on this project and awards the contract. ALTERNATIVES: 1. Accept the low bid and adopt Resolution No. 3466 awarding the contract to Aqua Engineering, Inc. 2 . Reject the low bid and award the bid to the second low bidder or another bidder. 3 . Reject all bids and rebid. RECOMMENDATION: Staff recommends Alternative No. 1, to accept the low bid and award the bid to Aqua Engineering, Inc. for a total amount of $33 , 665. 00 . ACTION REQUESTED: Offer Resolution No. 3466, A Resolution Accepting Bids on Tahpah Park Sprinkler System, Project No. 1991-4 and move its adoption. DH/pmp MEM3466 RESOLUTION NO. 3466 A Resolution Accepting Bid On The Tahpah Park Sprinkler System Project No. 1991-4 WHEREAS, pursuant to an advertisement for bids for the Tahpah Park Sprinkler System, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Aqua Engineering, Inc. $33 , 665.00 Natural Green $44 ,249.00 Green Acres Sprinkler $48, 264. 00 Aqua City Irrigation $54, 355. 00 AND WHEREAS, it appears that Aqua Engineering, Inc. , 6575 City W. Parkway, Eden Prairie, MN 55344 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Aqua Engineering, Inc. , in the name of the City of Shakopee for the improvement of Tahpah Park by addition of a sprinkler system, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2 . The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney COi\LL:11\iii / MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director 4/1 SUBJECT: Jefferson Street Watermain from 12th Avenue to Tahpah Park Project No. 1991-8 DATE: September 9, 1991 INTRODUCTION: Attached is Resolution No. 3467, accepting bids and awarding the contract for the above referenced project. BACKGROUND: On July 2 , 1991 the City Council of Shakopee ordered the advertisement for bids for the Tahpah Park Watermain Project. This project consists of installing City watermain from 12th Avenue south to Tahpah Park within the future Jefferson Street right-of- way to serve the sprinkler system in Tahpah Park. On September 3, 1991 at 10: 00 A.M. bids were received and publically opened for this project. A total of five bids were received and are summarized in the attached resolution. The low bid was submitted by CCS Contracting of New Brighton, MN for a total bid of $26, 785. 00. The Engineering Department has reviewed all bids for completeness and also the qualifications of CCS Contracting, the low bidder, and have determined that they are able to perform the work was described by the plans and specifications. The feasibility report had estimated this portion of the project to cost approximately $43 , 000. 00. Staff is also requesting that the City Council authorize a contingency amount equal to 15% of the contract for use by the City Engineer to cover any change orders or quantity adjustments that may occur on this project. A contingency amount of 15% of the bid is equal to $6,450. 00. Attached is Resolution No. 3467 which accepts the bids on this project and awards the contract. ALTERNATIVES: 1. Accept the low bid and adopt Resolution No. 3467 awarding the contract to CCS Contracting. 2. Reject the low bid and award the bid to the second low bidder or another bidder. 3 . Reject all bids and rebid. RECOMMENDATION: Staff recommends Alternative No. 1, to accept the low bid and award the bid to CCS Contracting for a total amount of $26,785. 00. ACTION REQUESTED: 1. Offer Resolution No. 1, A Resolution Accepting Bid on Jefferson Street Watermain from 12th Avenue to Tahpah Park, Project No. 1991-8 and move its adoption. 2. Approve of a contingency in the amount of 15% for use by the City Engineer in authorizing change orders or quantity adjustments on this project. DH/pmp MEM3467 RESOLUTION NO. 3467 A Resolution Accepting Bid On The Jefferson Street Watermain From 12th Avenue to Tahpah Park Project No. 1991-8 WHEREAS, pursuant to an advertisement for bids for the Jefferson Street Watermain Project from 12th Avenue to Tahpah Park, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: CCS Contracting $26,785.00 S.M. Hentges & Sons, Inc. $29,497. 50 F. F. Jedlicki, Inc. $34,435. 00 Barbarossa & Sons, Inc. $35, 590. 00 Ryan Contracting $37,790. 00 AND WHEREAS, it appears that CCS Contracting, 1399 10th Street N.W. , New Brighton, MN 55112 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with CCS Contracting, in the name of the City of Shakopee for the improvement of Tahpah Park by addition of a watermain from Jefferson Street to Tahpah Park, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2 . The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 12. c.._ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Vierling Drive, Between County Road 79 and County Road 17 DATE: September 9, 1991 INTRODUCTION: Attached is Resolution No. 3468 declaring the adequacy of a petition and ordering a feasibility report prepared for improvements to Vierling Drive, between C.R. 79 and C.R. 17 . BACKGROUND: A petition has been received and approved by the City Attorney requesting improvements to Vierling Drive, between C.R. 79 and the east property line of the Meadows Subdivision. The requested improvements consist of constructing the street, curb and gutter and storm sewer. Vierling Drive is on the Municipal State Aid System. Currently there is an excess fund balance in the City of Shakopee' s state aid account and the City must reduce that balance during 1992 or will suffer penalties in the form of reduced state aid. Because of that fund balance, staff is proposing to construct Vierling Drive during 1992 and in fact has included this project in the 1992 Capital Improvements Program. The developer of the Meadows Subdivision is now petitioning the City of Shakopee to also construct Vierling Drive within his subdivision. Because Vierling Drive is constructed east of C.R. 17 and since the requested improvements would result in Vierling Drive being constructed part way between C.R. 79 and C.R. 17 , staff is proposing to extend the feasibility study to include that portion of Vierling Drive between the east property line of the Meadows Subdivision and C.R. 17 in order to connect this street up (See attached map) . The second segment of the project was not petitioned for. If the total length of the project between C.R. 79 and C.R. 17 is taken into account, the Meadows portion of the project does make up the required 35% of the project to be a valid petition. Vierling Drive will be constructed as a collector street and is approximately 50 feet wide from curb to curb. The past policy on other portions of Vierling Drive was only to assess the abutting property owners the comparable 36 foot wide local street. The feasibility report will address this issue and make a recommendation. ALTERNATIVES: 1. Accept the petition and adopt Resolution No. 3468 ordering a feasibility report on this project. 2 . Deny the petition. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 3468 and order a feasibility report on this project. The feasibility report would be done this fall and if the project was subsequently ordered the construction would take place in 1992. Because this would be on the Municipal State Aid System, it is desirable to start working on the plans earlier than normal because of the time involved for the state aid review and approval of the plans. ACTION REQUESTED: Offer Resolution No. 3468, A Resolution Declaring Adequacy of Petition and Ordering the Preparation of a Report for Improvements to Vierling Drive, Between County Road 79 and County Road 17 and move its adoption. DH/pmp MEM3468 Date We , the undersigned , owners of the following described real property, abutting °nthe theoedCouncileofnt theand Citynof1tted Shakopee , thereby , hereby petitionCity for the following public improvements : � ffi / / /, on1/4:411P" S- -meet/Avenue , between C.7, 1 �1 St- ee.t/Avenue andCk'Sv / Steet/Avenue , and request that the same be made during the year In making this petition the undersigned understands that the City of Shakopee , its agents or employee cannot guarantee the amount of an assessment until a feasibility study of the improve- ments has been prepared and accepted by City Council in accordance with MSA Chapter 429 . PETLTIONER .; LOT BLOCK I hereby, verify that I circulated the bVepetitionsandrthat the above signatures of the property ownersand Pe___ affixed in my presence. ,C _ ircu ato"r 1984 Approved this day of ' i.ty Attorney This instrument prepared & drafted by: H. R. 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C MI /\� G• I ' ILLlr a i Our"' • :. ora ♦ aPETITIONED , ' T. i� I • u%,O ci I t e ICONSTRUCTED _ _ , _ --- - -_- -- ELIA- -1-- <\. , - - "" --- _...-- I •• +- 1— —..-- 1 I _I _ I I I i-••• I CONSTRUCTED Iii. N PETITIONED RESOLUTION NO. 3468 A Resolution Declaring Adequacy Of Petition And Ordering The Preparation Of A Report For Improvements To Vierling Drive, Between County Road 79 And County Road 17 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. A certain petition requesting the improvement of Vierling Drive, between County Road 79 and County Road 17 by street, curb & gutter and storm sewer, filed with the Council on September 17, 1991, is hereby declared to be signed by the required percentage of owners of property affected thereby. The declaration is made in conformity to Minnesota Statutes, Section 429 . 035. 2 . The petition is hereby referred to David E. Hutton, Public Works Director, and he is instructed to report to the Council with convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, an estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney Al SENT 2_ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: 1991 Pavement Preservation Program ik DATE: September 10, 1991 INTRODUCTION: Attached is Resolution No. 3470, accepting bids and awarding the contract for the 1991 Pavement Preservation Program. BACKGROUND: On August 6, 1991, the City Council of Shakopee ordered the advertisement for bids for the 1991 Pavement Preservation Program. As indicated in the staff memo requesting permission to bid, the 1991 project will consist of cracksealing 10th Avenue and the Eaglewood Subdivision. A sealcoating project will not be done due to the lack of available streets needing this treatment. On September 10, 1991, bids were received and publicly opened for this project. A total of four bids were received and are summarized in the attached resolution. The low bid was submitted by Bergman Companies, Inc. in the amount of $38,493 . 00. The Street Division has $95, 000. 00 budgeted for the 1991 Pavement Preservation Program. Approximately $20, 000.00 has already been expended for other minor maintenance items, leaving a balance of around $75, 000. 00. According to M.S. 429. 042 on public bidding laws, the City Council may increase a contract by an amount of 25% of the original contract without advertising for bids. Because the bid is well below budget, staff would like permission to increase the contract by 25% by adding additional streets to the project. Based on staff's research with other communities and contractors, it was estimated that this project would cost around $2 . 00 per pound. The actual low bid was $0.81 per pound. ALTERNATIVES: 1. Adopt Resolution No. 3470. 2 . Deny Resolution No. 3470. RECOMMENDATION: Staff recommends Alternative No. 1, awarding the contract to the low bidder, Bergman Companies, Inc. Staff also recommends increasing the contract by 25% or $9 , 623 . 00 (bringing the total contract to $48 , 116. 00) to be used to add other streets to the project. ACTION REQUESTED: 1. Offer Resolution No. 3470, A Resolution Accepting Bid on the 1991 Pavement Preservation Program, Project No. 1991-6 and move its adoption. 2 . Authorize the appropriate City staff to increase the contract quantities by a maximum of 25% by adding additional streets to the project. DH/pmp MEM3470 RESOLUTION NO. 3470 A Resolution Accepting Bid On The 1991 Pavement Preservation Program Project No. 1991-6 WHEREAS, pursuant to an advertisement for bids for the 1991 Pavement Preservation Program, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bergman Companies, Inc. $38,493 . 00 Bargen, Inc. $45, 073 . 00 Northwest Asphalt $46, 013 . 00 Diamond Surface $49, 820.00 AND WHEREAS, it appears that Bergman Companies, Inc. , P.O. Box 659 , Eau Claire, WI 54702 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Bergman Companies, Inc. , in the name of the City of Shakopee for the improvement of the 1991 Preservation Program by cracksealing, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney cl ill MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Downtown Mini By-Pass Property Condemnation and Potential Litigation - Executive Session DATE: September 9, 1991 INTRODUCTION: Several weeks ago the City formally received notice of condemnation from MnDOT for the parking lots located north of 1st Avenue. Staff would like to discuss with City Council possible alternative courses of action in regard to the condemnation. BACKGROUND: The aforementioned condemnation notice from MnDOT specified a hearing date of September 26, 1991. The condemnation documents also specify an October 31, 1991 requested title transfer date. Finally, the condemnation notice states that all property owners must vacate their property by November 30, 1991. By adhering to the aforementioned schedule, MnDOT will be able to complete the bid letting process for the Mini By-Pass by the end of this year. Construction can then begin in the Spring of 1992 for this project. Shown in Attachment #1 is a summary of the property to be acquired by MnDOT and their proposed offer. During the past six months the City has made several counter offers to MnDOT. All have been rejected. Staff has evaluated whether or not it would be possible for the City to reach a side agreement with MnDOT for the continued use of the parking lots for a specified time period after the November 30, 1991 vacation date. In order for MnDOT to approve a side agreement, it appears that the City will have to agree to the acquisition offer made by MnDOT. Previously Council expressed concern regarding settling on a price for the parking lots prior to several other settlements within the Mini By-Pass right-of-way. Staff is aware of several settlements that have been reached within the Mini By-Pass right-of-way. The settlements are in line with what MnDOT has offered the City. Staff has received a correspondence from Mel and Dolores Lebens regarding the condemnation and their alleged property interest in the property. I have contacted Mr. Lebens regarding this issue. He has informed me that they intend to pursue this matter in court if they are not granted due process in regard to the future use of the existing parking stalls, replacement of lost parking lots, and possible repayment to those property owners that were originally assessed for the parking lots in 1967 . Mr. Lebens has informed me that if the City holds a public hearing on these issues that they would be willing to accept the final disposition taken by City Council. Mr. Lebens has cited several drainage ditch cases where a court has ruled that property owners do have a property right when an improvement has been paid for with an assessment. It is unclear whether a court would extend this drainage ditch rule to parking lots. The City Attorney has reviewed the Lebens ' request. She noted that if our property does proceed through condemnation, the property rights of all parties will be extinguished. The following is a summary outlining the advantages and disadvantages of three options that exist for City Council in regard to the condemnation of the parking lots. OPTION #1 - Pursue Condemnation And Challenge MnDOT' s Offer Advantages: 1. The City would perhaps receive a higher value for the property than what has been proposed by MnDOT. 2 . Condemnation will resolve any questions regarding who may claim to have a property right in the parking lots such as any rights arising as a result of assessments that were levied for the improvement in 1967 . Disadvantages: 1. The City would risk the continued use of the parking lot behind City Hall and would possibly be forced to prematurely develop additional parking on the South side of First Avenue. 2 . The City would incur additional costs to prepare for the condemnation including appraisal fees and administration/legal staff time. Appraisal estimates received range between $2 , 000 - $4 , 000. 3 . The City' s image may be damaged in terms of a working relationship with MnDOT officials. OPTION #2 - Accept MnDOT' s Offer And Have Condemnation Of City Property Dismissed. Advantages: 1. The City would minimize additional costs to be incurred by the City. 2 . The possibility of negotiating future use of the existing parking lots would be enhanced. 3 . The City' s image and working relationship with MnDOT would be preserved. Disadvantages: 1. The City may not be receiving the highest and best price for the property. 2 . Any potential claims in regard to legal interest in the property would rest with the City. OPTION #3 - Enter Into A Stipulated Agreement With MnDOT, Whereby We Agree To Accept MnDOT' s Offer And They Condemn Us Advantages: 1. It would significantly improve the possibility of reaching an agreement with MnDOT for the continued use of the parking lots North of 1st Avenue beyond the vacation date. 2 . The City would avoid condemnation costs (i.e. appraisal, legal fees, etc. ) . 3 . The City would have a longer period of time to identify an appropriate site for a parking lot south of 1st Avenue. 4 . The rights of Shakopee residents who feel they have a legal interest in the property would be resolved in the condemnation. 5 . The City' s image and working relationship with MnDOT would be preserved. Disadvantages: 1. The City may not be receiving the highest and best price for the property. Staff would like City Council to provide staff with some direction in regard to the condemnation process. ALTERNATIVES : 1. Direct the appropriate City officials to execute stipulation agreements with MnDOT for the property to be acquired as a result of the Mini By-pass project. (Option #3) The agreements would accept MnDOT' s offer on the property, guaranty the City rental of the existing parking lot, and continue the condemnation in order to resolve the property right questions. 2 . Direct staff to obtain an appraisal of the property to be acquired by MnDOT. (Option #1) 3 . Direct staff to execute the appropriate documents accepting MnDOT' s offer for the property to be acquired as a result of the Mini By-Pass Project. (Option #2) STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to direct the appropriate City officials to execute stipulation agreements with MnDOT for the property to be acquired as a result of the Mini By-pass project. TAMI\ADMIN\CONDEM.MEM BAS/tiv Attachment 1/ 1 Du al 1 5 Cl) Hrn H '-3It HHHHI't rt rt AI O m0 SD It Cl Kmrtr'S0 x 500D 5130 5v210210 N 0 'IIO. r 'CO1 00001 0 0 rt rtrtrtft M 0 0) Cu > 0 > W 0r) CO > Cl) co f0 cA x N ..--,� ? w _ t' Q 0 0 0 fD 'L7 N.N. 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