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11/19/1991
MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: November 15, 1991 1 . Attached is a memorandum to the City Clerk from Clete Link regarding election results. It has been forwarded to the City Attorney for appropriate follow-up. 2 . Attached are the October 7 , 1991 minutes of the Shakopee Public Utilities Commission meeting. 3 . Attached is the Building Activity Report for October, 1991. 4 . Attached is the Revenue and Expenditure Reports as of October 31 , 1991 . 5 . Attached are the October 30, 1991 minutes of the Planning Commission meeting. 6. Attached are Resolutions 374 , 375 & 376 from the Shakopee Public Utilities Commission. 7 . Attached is correspondence from the Mayor to the Honorable Michael Turner regarding solid waste surcharge. 8 . Attached is a memorandum from the Police Chief regarding Police Customer Service Area. 9 . Attached is the Police Newsletter for Council review. 10. Attached is a memorandum from the Finance Director regarding LMCIT Dividend for Property/Liability Insurance Program. 11. Attached is a memorandum from the Finance Director regarding 1992 Budget/Tax Levy Public Hearing. 12 . Attached is a memorandum from the City Engineer regarding the 2nd Avenue Project. 13 . The appraisal for the 57 acres located within the moratorium area has been ordered. The cost for said appraisal will be $1, 000. The appraisal is expected to be complete in January. 14 . Attached is a memorandum from Mayor Laurent regarding appointments to the Municipal Facility Committee that is being created to investigate methods for surveying Shakopee residents regarding community facility needs and residents willingness to pay. 15. Attached are the unapproved minutes of the October 16, 1991 Scott County Economic Development Coalition meeting. MEMO FROM: C J LINK TO: JUDITH COX, CITY CLERK DATED: NOVEMBER 12 , 1991 MS COX: I , C J LINK, being one of the successful candidates for a seat on the city council in the city election held on November 5th, 1991 as posted and authorized by law, do hereby formally request that you, Judith Cox, city clerk, issue an election certificate to me forthwith as prescribed by law. It is my view upon studying the matter very thoroughly, that the manner in which the city has attempted to reduce the size of the city council is in flagrant violation of the ex post facto prohibition contained in section eleven of Article One of the Constitution of the State of Minnesota, and also in violation of sections two and five of Article Twelve thereof , under which the Charter of the City of Shakopee was adopted on September 14th, 1965 , and in turn, under which all city elections have been authorized and conducted ever since . Sincerely, C J LINK Tel 445 2277 ,F r. NOV 21991 CITY QF r:OPEE MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on October 7 , 1991 at 4 : 35 P .M. in the Utilities meeting room . MEMBERS PRESENT: Commissioners Cook, Kephart , and O'Toole . Also Liaison Wampach , Manager Van Mout and Secretary Menden . . The office personnel of the Shakopee Public Utilities presented their wage requests for 1992 . Motion by Kirchmeier, seconded by Cook that the minutes of the September 9 , 1991 regular meeting and the Sept . 16, 1991 and September 30, 1991 special sessions be approved as kept . Motion carried . BILLS READ: City of Shakopee 103 , 915 . 04 City of Shakopee 20 ,032 . 00 AR.A/Cory Refreshment Services 78 . 00 Auto Central Supply 32 . 38 R .W. Beck and Associates 219 . 95 Battery and Tire Warehouse 27 . 77 Bentz Construction , Inc . 300 . 00 Bills Toggery, Inc . 867 . 45 Border States Electric 11 ,637 . 09 Brown Campbell Co. 140 .00 Business Essentials , Inc . 300 . 78 Butterworth Legal Publishers 60 . 70 City of Shakopee 105 . 06 City of Shakopee 114 . 18 City of Shakopee 2, 256 . 78 City of Shakopee 585 . 88 Clay' s Printing Service 86 . 70 Cooperative Power 44,127 . 18 Country Village Apt/s Shakopee 828 . 50 Cy's Amoco and Tire Center 393 .46 Dressen Oil Co . 107 . 79 Deputy Registrar #135 1,799 . 25 Feed-Rite Controls , Inc . 1 ,323 . 09 General Office Products Co. 375 . 46 Glenwood Inglewood 34 .90 Gopher State One-Call , Inc . 366 . 00 Graybar Electric Co. , Inc . 2, 532 .70 HDR, Inc . 3 ,906 . 68 Hance Cable Testing and Locating 416 . 66 Hotsy Equipment Co. 424 . 70 Jerry' s Lawn Service 1 , 580 . 00 KAR Products 56 . 82 LaHass 6 ,763 . 00 Leef Bros . , Inc . 22. 62 Ray LeMieux 62 . 88 MV Gas Co. 8 . 25 McGrann Shea Franzen Carnival Straughn 876 . 19 Minnesota Department of Labor and Industry 30 . 00 Minnesota Department of Public Service 117 . 98 NAPA Auto Parts 16 . 14 Minnesota Valley Testing Laboratories , Inc . 60 . 00 Motor Parts Service of Shakopee 95 . 74 Minnesota American Water Works Assoc . 45 . 00 Nebraska Power Pool 60 . 00 Mike Nevin 62 . 00 Northern Sanitary Supply Co. , Inc . 143 . 15 Northern States Power Co . 491 ,716 . 07 Northern States Power. Co . 1, 522. 35 Northern States Power. Co . 1 ,485 .00 Northern States Power Co . 664 . 64 Office Products of Minnesota , Inc . 2,430 .00 Otter Tail Power Company 77 . 33 Parkside Printing, Inc . 131 . 93 Rick ' s Auto and Radiator Repair 49. 00 Reynolds Welding Supply co . 45 . 32 Road Machinery and Supplies Co. 6 ,217 . 49 Safeway Sling 156 . 66 Schilz Ornamental Iron 92 . 00 Schoell and Madsen , Inc . 3 ,416 . 32 Shakopee Ford 357 . 86 Shakopee Public Utilities Commission 105 . 39 Shakopee Services 87 . 34 Simon Midwest 723 . 15 Al Smith Excavating 546 . 00 Southam Business Communications USA, Inc . 176 .00 Southwest Suburban Publishing 499 . 04 Starks Cleaning Services 68 . 00 Dean Struck 94 . 08 System Control Services 106 . 20 T & R Service 34. 00 Total Tool 136 . 18 Alvin Turek 78 . 74 U. S . West Communications 112 . 35 Unitog 145 . 28 Lou Van Hout 103 . 66 Mitchell Vohnoutka 55 . 52 Water Products Company 1 ,280 . 00 Westinghouse Electric Supply Co. 1,708 . 50 Yarusso' s Hardware Co. 79 . 41 Motion by Kirchmeier, seconded by Cook that the bills be allowed and ordered paid. Motion carried. Liaison Wampach gave his report . Mr . Ron Ward, Director of Administrative Services with the Shakopee Public Schools was present to make a request of the Shakopee Public Utilities Commission for customer information data which they feel is vital to the District to maintain current census figures . Mr. Ward and Barb Menden will go over various reports generated and determine the difficulty of obtaining the data requested . Manager Van Hout gave an update on the service area order by Minnesota Public Utilities Commission . Northern States Power Co. has received a settlement by the Public Service Commission for a wholesale rate settlement effective in March , 1991 . The power adjustment status was reported by Manager Van Hout . The refund from the rate settlement will be figures into the power adjustment . The power supply status report from the River Electric Association was reported on . Customers of the Shakopee Public Utilities Commission have been notified thru a stuffer in their bill of the cold weather rules and shutoff information . A recommendation from Schoell and Madson was made for payment to J.M.G. , Contracting, Inc . in the amount of $40 ,470 . 00 for work completed to date . Motion by O'Toole, seconded by Kirchmeier to accept the recommendation from the Engineer for payment to J.M.G. , Inc . in the amount of $40 ,470. 00 on work completed to date . Motion carried. The Shakopee Baseball Association made a request for a truck and man to dig holes at Tahpah Park . Marvin Athmann has consented to donating his time and Manager Van Hout and authorized use of the truck to dig the holes at Tahpah Park. Motion by Kirchmeier, seconded by O'Toole for staff to look into the electronic payment of Utility bills . Motion carried. Manager Van Hout reported one new plat for September, 1991 called Westridge . The Meadows 6th Addition and Eagle Creek Junction 3rd Addition are both progressing well . There were five fire calls for September, 1991 for a total man hours of 12 hours and 45 minutes . There were no lost time accidents for September, 1991 The next regular meeting of the Shakopee Public Utilities will be held on November 4 , 1991 in the Utilities meeting room. Motion by O'Toole , seconded by Kirchmeier that the meeting be adjourned. Motion carried. Barbara Menden ' Comm . Secretary CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - OCTOBER 1991 October 1991 October 1990 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 11 94 6,754,250 7 76 4,807 , 100 Single Family-Septic 3 15 2,342, 600 - 15 1,965, 600 Multiple Dwellings - 7 779, 600 - - - (# Units) (YTD Units) (-) (14) - (-) (-) - Dwelling Additions 5 70 369,470 1 53 136,450 Other 4 19 165, 380 1 15 122, 210 New Comm. Bldgs 2 7 2,759,800 - 5 4,460, 000 Comm. Bldg. Addns. - 1 40, 000 - 4 1,741, 000 New Industrial-Sewered - - - 1 11,972 , 000 Ind. Sewered Addns. - 1 16,400 1 3 1, 030, 600 New Industrial-Septic - - - - - - Ind. Septic Addns. - - - - - Accessory/Garages 6 38 291, 190 7 34 194 , 299 Signs & Fences 8 61 166,767 6 71 92 ,795 Fireplaces/Wood Stoves 1 3 8, 300 - 10 21,755 Grading/Foundation 4 7 696, 200 - 5 101, 000 Remodeling (Res. ) 7 33 285, 309 2 20 103 , 500 Remodeling (Inst. ) - 1 30, 000 - - - Remodeling (Comm/Ind. ) 5 43 2, 638,947 6 32 2 , 551,475 TOTAL TAXABLE 56 399 17, 314,213 31 344 29, 299, 784 TOTAL INSTITUTIONAL - 1 30, 000 - - - GRAND TOTAL 56 400 17 ; 344,213 31 344 29 , 299, 784 No. YTD. No. YTD. Variances 0 5 - 3 Conditional Use 1 9 1 7 Rezoning - 2 - - Moving 1 1 Electric 39 302 27 263 Plumbing & Heating 41 405 29 337 Razing Permits - 2 Residential - 1 Comm./Ind./Inst. - - - 1 Total dwelling units in City after completion of all construction permitted to date 4 , 602 Jeanette Shaner Building Department Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN OCTOBER, 1991 9220 Valley Pools 637 Stonebrooke Drive Pool 12,800 9221 S & P Construction 483 Marschall Road Remodel 15, 000 9222 Gardner Brothers 1801 Granite Drive House 80, 000 L 1 B 3, Heritage Place 2nd 9223 Minnesota Valley Fence 1037 Jackson Street Fence 1, 200 9224 Don Martin 630 Monroe Street Windows 2, 500 9225 B & D Development 503 Hiliwood Drive House 145, 000 L 3 B 1, Hiliwood Estates 9226 Valleyfair One Valleyfair Drive Comm. 120, 000 9227 Attracta Sign 1583 East 1st Avenue Sign 3, 500 9228 Attracta Sign 1583 East 1st Avenue Sign 3 , 200 9229 Barry Lusignan 1077 Minnesota Street Stg Bldg 5, 000 9230 Bob Weckman 2366 Canterbury Road Silo 28, 000 9231 Michael Menke 960 South Ramsey Porch 11, 500 9232 Panelcraft 1813 Ruby Circle Porch/deck 8, 000 9233 Cletus Link 1440 West - 3rd Avenue Stg Bldg 28, 000 9234 Ronald Scherer 612 West 1st Avenue Grading 2 , 000 9235 Cole Van Horn 437 East 4th Avenue House 70, 000 L 3 & 4 B 52, Original Shakopee 9236 Key-Land Homes 1953 Heritage Drive House 75, 000 L 6 B 2, Heritage Place 9237 Logeais Homes 1821 Ruby Circle House 68, 000 L 8 B 2, Heritage Place 2nd 9238 Logeais Homes 2109 Heritage Drive House 66, 000 L 1 B 3, Heritage Place 9239 Novak Fleck 996 Goldenrod lane House 63 , 000 L 3 B 3, Meadows 5th 9240 Graphic House Inc. 1100 East 4th Avenue Sign 15, 000 9241 Sylvester Unze 112 West 6th Avenue Window 400 9242 T. E. Ibberson 800 West 1st Avenue Foundation 450, 000 9243 P & H Services 800 West 1st Avenue LP Gas System 10, 000 9244 Void 9245 Signs of Quality 1221 East 4th Avenue Sign 800 9246 Thomas Gendreau 910 Minnesota Street Garage 7, 500 9247 Kevin McGraw 1109 Prairie Court House 92, 000 L 7 B 2, Prairie Estates 9248 Sussel Corp. 1029 Swift Street Garage 7, 500 9249 Rusty Wekseth 636 West 5th Avenue Reroof 2, 000 9250 Stan Pint 336 East 2nd Avenue Demo 200 9251 Otting House Movers 437 East 4th Avenue Move-House 9252 Stan Pint 336 East 2nd Avenue Garage 4, 000 9253 Kevin Kotchevar 2161 Hillside Drive House 124, 000 L 4 B 2, Hillside Estates 9254 Valleyfair One Valleyfair Drive Grading 40, 000 9255 New Century Const. 1817 Granite Drive House 56, 000 L 5 B 3, Heritage Place 2nd 9256 New Century Const. 1312 11th Avenue East House 67,000 L 17 B 2 , Prairie Estates 9257 Tim Monnens 1244 Tyler Street Window 200 9258 Jerome Carlson 326 West 7th Avenue Repair 15, 000 9259 Joseph Klehr Const. 627 Holmes Street Addn. 24, 000 9260 Attracta Sign 483 So. Marschall Road Sign 6,800 9261 Jim Blettner 1411-1413 E. 4th Avenue Decks 2 , 000 9262 Norcutt Homes 1813 Granite Drive House 70,400 L 4 B 3 , Heritage Place 2nd 9263 Gus Khwice 1583 East 1st Avenue Remodel 45, 000 9264 Gregory Beck 1442 Sharon Parkway Remodel 7 , 000 9265 St. Francis Shakopee Town Square Remodel 70, 000 9266 E.C. I. Building Contr. 135 So. Sommerville Remodel 17, 350 9267 Michael Breeggemann 535 West 5th Avenue Garage 9, 400 9268 Robert Larson Maras Street Fence 100 9269 Robert Larson Maras Street Grading 1,700 9270 Louis VanHout 2144 Bridge Crossing Stg. Bldg. 500 9271 Metropolitan Fireplace 969 Shumway Street Fireplace 2, 500 9272 Carlson Real Estate Shakopee Town Square Sign 100 9273 Carter Dellwo 8134 Horizon Drive House 128, 000 L 1 B 3, Horizon Heights 9274 Bill Henning 499 So. Marschall Road Remodel 2 ,200 9275 Duane Wermerskirchen 2621 Hauer Trail Porch 2,500 9276 Novak Fleck 933 Goldenrod Lane House 64, 000 L 11 B 2, Meadows 5th 9277 Novak Fleck 1136 Naumkeag Street House 85, 000 L 16 B 2, Meadows 5th Total: $2, 237,850 s W w W W w W W W W w W w a W W W W W W W W W W s W W W W W W W W W W W W W W W w W W * W W W T1 r 000000000000 * W W W W W W W W W >r rrrrrrrrrrrrrrrrrr * 000 DC 10 Nr rrrrrr r000 * VIAWWWNNNNN * WW0WWWWWWW1,,4 4_.44000 * NNr C)Z (L+ OoovWAWNrOMVM * OrVwNAWNrO * rO000ovm0AwNANrOCwv s 0Nr 00 r 0 01AT1v(nDMMMD< r C)D300vv=r0 r 3035(nm(nX3•v00Wr0100 --I f--n0 CC C) Zr(mr-(rDwrZZ0> z 72C)0-i--10000-i r rr0 .0.irmmmrcrmr-IDADD D 01-1m mo 1-1 Q-4-it>r(n>CC)3r -1 DL)WDDrr3C)> C) UCUCmm r0c)-40m•OCDWW x ONZ --Ir -i rDr-fmmZ- rrr m zA1-4-4-1rrm1 -1 m C) C0m0rnr23r DACrC)rr m CO. -< m)--4Z0 V) ZZm m -4mrmm C)0 rnrm z • r- rm-4m >mom Qm T.mrn (n I,D 0 A ZC) 10U)C)C)mr{ C) (i C)m mm-4 V) r Z-iz vz.rr-,mrz Zr:- mo 0 MMM 73m3SCM(nm O II. 22 MC)C) rn Z0c,C) 0-4Q•Mr2Z11-4 m-Drn G) rn (nm m x0mm mm3X1D < 0-12£17--10>073 (n OMC 00 2000--10rm no 0< C)Z D mr-40zOOcAc m im0«A10<D zz )3v>Z3D mm.n>nC -1►r-< Arn u) <X 'm*1M00-4xmzn Z>C Z 2 3• . 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W 1-' r m C) (0 V V 0) 00)(OI000OUINVO)(OAV 0)ANOU1 W .WO)00UIWWA(OVW 0) C) U1 N A WOOUIU71-NWAW N0r(OW 0VOV VN r PNV WOW NWOWr . . . . . . . . . . . . • . . . . . . . . . . . v W A 1- r 0) A(O(O-4(JWC)40(-)WVVUIrWrvr 0 WOrUO0WANWA C) -4 r e, Tl H DC w C)Z co oa 0 C C) zo -i r --1 < M c) 0 Nm Tl nZ T1 A m CM C H A S Z -0 D > -Ir H 0 -1 0 T1 -a 0 Z C m -4 z m a 0 N D 0 H D -4 H 0 Z C m w r z CO v - m o m o DZ w C) Z r C 0 w D r; H 0 -4 Z C -4 <2 m 77 H D z Z C) m m v 0 C) -4 -4 Vl -0 C.3 0 r v V as O H • D o -1 O 0 z w m w D co c N D N D-4 (i) o) A -4 0 0 o c Tt A D 0 D H w f- 1 a) Ti CO A r C D A � CJ H • D CO Z a) 0 D m G) m v A C7 -4 N OFFICIAL PROCEEDINGS OF THE PLANNING COMMISSION SHAKOPEE, MINNESOTA Special Session October 30, 1991 MEMBERS PRESENT: Joos, Kahleck, Lynch, Christensen, Allen MEMBERS ABSENT : Spurrier, Mars STAFF PRESENT Lindberg Ekola, City Planner Terrie Sandbeck, Assistant City Planner Jane VanMaldeghem, Recording Secretary I. ROLL CALL Chairperson Kahleck called the meeting to order at 7 : 30 p.m. Roll call as indicated above. II. PUBLIC HEARING - MCKENNA MINERAL EXTRACTION AND LAND REHABILITATION Chrmn. Kahleck continued the public hearing to consider an application for a mineral extraction and land rehabilitation and conditional use permit for gravel mining. The City Planner stated that the City has received a letter from David McKenna withdrawing his application. The public hearing was closed. Motion: Joos/Christensen moved to receive and file the letter from David C. McKenna, dated October 30, 1991, requesting the Planning Commission withdraw his application for a mineral extraction and land rehabilitation and conditional use permit for gravel mining at 2451 McKenna Road. Vote: Motion carried unanimously. III. PUBLIC HEARING - AMES MINERAL EXTRACTION AND LAND REHABILITATION Chrmn. Kahleck continued the public hearing to consider an application for a mineral extraction and land rehabilitation and a conditional use permit for gravel mining. The City Planner stated the public hearing had been continued by the Planning Commission from October 3 , 1991, to provide time for the applicant, Raymond Ames, to gather additional information and present it in the Environmental Assessment Worksheet (EAW) format. He added the fill sand would be used for the construction of the southerly Shakopee bypass only and all hauling of sand would occur on a private road with no sand hauling on public roads. He stated the applicant would Minutes of the Adjourned Regular Session Page - 2 Shakopee Planning Commission October 30, 1991 reclaim the site for agricultural uses. The haul road will cross properties owned by two different land owners. The applicant has received signed letters from these property owners agreeing to the construction of the haul road on their properties. The City Planner added that the City received a letter from John Pascal, Jr. , District Conservationist, and from Allen Frechette, Environmental Health Manager, voicing no objections but giving recommendations. Their recommendations are included as conditions of approval. The City Planner added that Comm. Spurrier submitted comments to him regarding the grade of the slope and the replacement of soils. In his comments, Comm. Spurrier also expressed his appreciation to the applicant for the work involved in the EAW. Comm. Spurrier has no objection to the application. The City Planner stated that Comm. Mars expressed his appreciation with the applicant's efforts in the EAW. Comm. Christensen questioned the need for screening. The City Planner responded that since this site is not visible to the immediate property owners, and based on the short duration of this project, he did not see screening as a requirement. Chrmn. Kahleck asked for comments from the applicant. He had none. Chrmn. Kahleck asked if the Commissioners wished to direct any questions to the applicant. The Commissioners had no questions. Chrmn. Kahleck asked for comments from the audience. There was no response. Chrmn. Kahleck closed the public hearing. The Planning Commission recessed for 5 minutes to allow the City Planner time to research the screening issue. The Planning Commission reconvened. The City Planner reiterated his comments on screening requirements for this particular project. Motion: Allen/Joos offered Resolution No. PC-624 for the Mineral Extraction and Land Rehabilitation Permit and conditional use permit and moved for its adoption, subject to the following conditions: 1. The sand mined from the site shall be used for the construction of the Shakopee southerly bypass only. The applicant must submit documentation verifying that Minutes of the Adjourned Regular Session Page - 3 Shakopee Planning Commission October 30, 1991 southerly Shakopee bypass prior to any mining operations on the site. 2 . All mining operations shall be completed by October 30, 1994 . Rehabilitation of the site shall be completed by October 30, 1995, or within one year of the closing of the mining operation, whichever is sooner. The applicant may amend this permit should it be necessitated by any delays to the bypass project. 3 . The applicant must submit copies of the private easements granting access across the properties between the site and the bypass for the hauling of the sand prior to the operation of the mine. 4 . The Planning Commission shall review the mineral extraction and land rehabilitation permit and the conditional use permit prior to the operation of the mine and at the end of each year of the mining operation (at the first scheduled meeting of the Planning Commission in October 1992, 1993 , 1994 , and 1995) . If the applicant wishes to extend the mining operation beyond the three-year time frame, both the mineral extraction and land rehabilitation permit and the conditional use permit must be renewed. 5. The mining operation is limited to extraction and removal of sand. No crushing, washing, screening, or other processing is allowed. 6. All mining activities shall occur within the borrow limits area, as described on Map B (dated 8-28-91; project 1572 ; reg. 6349) . 7. The top 12 inches of topsoil and 12 inches of subsoil shall be removed and stockpiled separately, as indicated on Map B. The applicant shall replace these soils in the rehabilitation phase to return the site to the approximate original soil depth. 8. The final grade, after land rehabilitation of all areas within the borrow area, shall not exceed 18 percent. 9. No overnight parking of vehicles will be allowed. Only two front end loaders may be parked on the site overnight, as identified on Map B. All vehicles and equipment must be removed in the winter months if the mine is not being operated. 10. The hours of operation shall be limited from 7 a.m. to 7 p.m. , Monday through Saturday. 11. If erosion or dust control problems occur on the property during the operation of the mine, the City Engineer will have the authority to require additional measures to Minutes of the Adjourned Regular Session Page - 4 Shakopee Planning Commission October 30, 1991 12 . Noise emissions shall not exceed the noise limits as noted in Section 10. 60 (Noise Elimination and Noise Prevention) of the Shakopee City Code and as noted by the MPCA standards. 13 . Security fencing on the haul road and the farm access road shall be constructed to control access to the site. 14. All portable buildings must be approved by the Building Official. 15. There will be no on-site storage of fuel and no use or storage of explosives. 16. No exterior lighting or signage shall be allowed on the property. 17 . Stockpiles of sand shall not exceed 25 feet in height. 18 . All provisions from Section 11. 05, Subd. 7 shall apply to this mineral extraction operation. 19 . The applicant shall be responsible for reimbursing the City for all costs incurred in reviewing the permit through the life of the operation. 20. If the city receives complaints, supported by evidence, indicating that conditions of this permit are being violated, the conditional use and mineral extraction and land rehabilitation permit may be reviewed prior to the scheduled annual review. Upon receipt of such complaints, or at the City Council 's own initiation, the City shall schedule a public hearing in accordance with the proper procedures for notice and publication. If the City Council finds that the applicant has substantially, or repeatedly, violated the terms of this agreement, the Council may revoke this permit. Vote: Motion carried unanimously. IV. ADJOURNMENT The Planning Commission adjourned its meeting at 8 : 15 p.m. RESOLUTION # 374 A RESOLUTION REGARDING WINTER DISCONNECTION POLICY WHEREAS , the Shakopee Public Utilities Commission will not disconnect the utility service of a residential customer if the disconnection affects the primary heat source for the residential unit when the following conditions are met : The disconnection would occur during the period between October 15 and April 15, The customer has declared inability to pay on forms provided by the Shakopee Public Utilities Commission, The household income of the customer is less than 185 percent of the federal poverty level , as documented by the customer to the Shakopee Public Utilities Commission, and The customer ' s account is current for the billing period . immediately prior to October 15 or the customer has entered into a payment schedule and is reasonably current with payments under the schedule, WHEREAT, , the Shakopee Public Utilities Commission will notify all residential customers of the provisions of the above four points . WHt.iEAS , before disconnecting service to a residential customer during the period between October 15 and April 15 , the Shakopee Public Utilities Commission will provide the following information to the customer: A notice of proposed disconnection, A statement explaining the customer' s rights and responsibilities, A list of local energy assistance providers , A form on which to declare inability to pay; and A statement explaining available time payment plans and other opportunities to secure continued utility service . WHEREAS, if disconnection is necessary the following restrictions apply. If a residential customer must be involuntarily disconnected between Oct 15 and April 15 for failure to comply with the provisions of subdivision 1 , the disconnection will not occur on a Friday or on the day before a holiday. Further, the disconnection will not occur until at least 20 days after the required notice has been mailed to the customer or 15 days after the notice has been personally delivered to the customer. If the customer does not respond to a disconnection notice, the customer will not be disconnected until the Shakopee Public Utilities investigates whether the residential unit is actually occupied. If the unit is found to be occupied, the Shakopee Public Utilities will immediately inform the occupant of the provisions of this section. If the unit is unoccupied, seven days written notice of the proposed • disconnection will be sent to the local energy assistance provider before making a disconnection. If, prior to disconnection, a customer appeals a notice of involuntary disconnection, as provided by the Shakopee Public Utilities established appeal procedure, the customer will not be disconnected until the appeal is resolved. NOW THEREFORE, BE IT RESOLVED, that the Shakopee Public Utilities will notify these requirements to all residential customers of the Shakopee Public Utilities between August 15 and October 15 of each year. The purpose of this notice is to comply with the Minnesota Cold Weather Rule, (216B. 097 ) as adopted by the state Legislature in 1991 . BE IT FURTHER RESOLVED, that all things necessary to carry out the terms and purpose of this resolution are hereby authorized and performed. Passed in Regular session of the Shakopee Public Utilities Commission, this 4th day of November, 1991 . President: / Jim Cook Attest : _, Commission Secretary: Barbara Menden \/(4 Resolution # 375 A Resolution authorizing the entering into a license agreement with the Chicago and Northwestern Railroad for one electric line crossing of the spur line located in the Plat of the Valley Park 6th Addition. WHEREAS , A crossing under a part of the Chicago and Northwestern Railroad is necessary for the construction and operation of an underground electric line, and WHEREAS, the Chicago and Northwestern Railroad has prepared a license agreement permitting said crossing, and WHEREAS, the Shakopee Public Utilities Commission is in agreemant with the terms of said agreement , and WHEREAS, the Utilities Commission is authorized by City of Shakopee Ordinance and Resolution to enter into agreements on behalf of the City of Shakopee necessary for the operation of the city' s electric system, NOW THEREFORE, BE IT RESOLVED, that the Shakopee Public Utilities Commission approves of the entering into the license agreement with the Chicago and Northwestern Railroad, and directs that said license be signed by the Utilities Manager. BE IT FURTHER RESOLVED, the payment of a fee of $1 , 350 . 00 for the license agreement is approved. BE IT FURTHER RESOLVED, that all things necessary to carry out the terms and purpose of this resolution are hereby authorized and performed. Passed in regular session of the Shakopee Public Utilities Commission this 4th day of November, 1991 . • President, Jim Cook WEST: /. Barbara L. Menden, Commission Secretary ' 1/(QA1 RESOLUTION # 376 A RESOLUTION TO APPLY FOR CLASS C MEMBERSHIP IN COOPERATIVE POWER ASSOCIATION WHEREAS, the Shakopee Public Utilities Commission, on behalf of the City of Shakopee, will be receiving wholesale electric service from Cooperative Power Association, AND WHEREAS, the wholesale electric service is furnished under an agreement between Cooperative Power Association and the Shakopee Public Utilities Commission which agreement continues in force from January 2, 1991 through December 31 , 2002 , AND WHEREAS, the Shakopee Public Utilities Commission has been invited to Class C membership in Cooperative Power Association, NOW THEREFORE BE IT RESOLVED, that the Shakopee Public Utilities Commission, a part of the City of Shakopee, hereby approves of the application for Class C membership in the Cooperative Power Association by the submitting of the application in the form attached to and made a part of this resolution, BE IT FURTHER RESOLVED, that all things necessary to carry out the terms and purpose of this resolution are hereby authorized and performed. Passed in regular session of the Shakopee Public Utilities Commission this 4th day of November, 1991 . President , Jim Cook A EST: Barbara L. Menden, Commission Secretary Application for Membership in Cooperative Power Association City of Shakopee, by its Public Utilities Commission ( "appli- cant") , hereby makes application for Class C (non-voting) member- ship in Cooperative Power Association on this sixth day of August , 1991 . Submitted herewith is a check for Fifty ( $50 . 00 ) Dollars which shall entitle applicant to one share of Class C Capital Stock. The applicant agrees to comply with and to be bound by the Articles of Incorporation and the Bylaws of Cooperative Power Association: provided, however, notwithstanding the foregoing, the rights , benefits , duties, obligations, debts and liabilities of the • Applicant with respect to Cooperative Power Association, as set forth in that certain Wholesale Power Purchase Agreement dated January 2, 1991 , shall not be modified in any way by said Articles , Bylaws or any action of the voting members or directors of Cooperative Power Association, except with the prior written consent of Applicant . As a condition of the application of Applicant and the acceptance of membership by Applicant , Cooperative Power Associa- tion has represented to Applicant that it will not become liable or responsible for any debts or liabilities of Cooperative Power Association as a consequence of its membership and Cooperative Power Association does here hereby indemnify and hold harmless Applicant from any and all claims that may be made against Applicant (and Applicant ' s reasonable costs of defense thereof ) arising from or related to any breach or default in the foregoing represenatation of Cooperative Power Association . City of SHAKOPEE PUBLIC UTILITIES COMMISSION By Its Nq CITY OF SHAKOPEE INCORPORATED 1870 ,10 129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 A '1St `� } November 4 , 1991 Honorable Michael Turner Dakota County Commissioner Dakota County Government Complex 1590 West Highway 55 Hastings, MN 55033-2392 Dear Mr. Turner: It is my understanding that on Tuesday, November 5, 1991 the Dakota County Board of Commissioners will be considering the imposition of a differential solid waste surcharge on all mixed municipal solid waste collected outside of Dakota County and disposed of within Dakota County. On behalf of the City of Shakopee, I would like to urge the Dakota County Board to delay action on the proposed surcharge. The proposed surcharge would certainly have an adverse impact on the refuse collection rates currently being applied to Shakopee residents. Kraemers Landfill in Dakota County serves as one of the primary waste disposal sites for Shakopee refuse. Prior to January of 1991, the vast majority of the refuse collected in the City of Shakopee and Scott County for that matter was disposed of at the Louisville Landfill located in Scott County. The proposed additional surcharge of $7 . 50 per cubic yard would increase the average home owner' s refuse collection rate in Shakopee by approximately 20%. For the past year and a half, the Scott and Carver County Boards have been pursuing the development of a compost facility. When the compost facility is complete, the County Boards expect to designate all waste generated in Scott and Carver Counties to this proposed facility. Since there are technological differences between a compost facility and the solid waste processing technique currently being proposed by Dakota County, I envision the possible development of a future joint working relationship between Dakota, Scott and Carver Counties to solve the solid waste dilemma that we are currently faced with. In order to provide a long range plan that will solve the solid waste issues currently facing all counties within the metropolitan area, I would strongly urge the Dakota, Scott and Carver County Boards to meet and identify potential areas of compromise and joint partnership development. The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER I am confident that such a meeting would generate ideas that would mutually serve the best interests of all residents not only in Scott, Carver and Dakota Counties but the State of Minnesota. The preservation of our environment is more than a local issue. Given the wide variety of solid waste technologies and the staggering cost implications both monetary and environmentally speaking, such a meeting could only enhance everyones understanding of the problem and stimulate positive interaction between all parties involved. S4 erely Gary L. Laurent Mayor CC: Bill Koniarski Earl F. Gnan g TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Police Customer Service Area DATE: November 5, 1991 INTRODUCTION: This memo is provided for information only, no action is requested. BACKGROUND: The customer service area at the Police Department does not allow us to treat people who come here with problems as though they are welcome and that taking care of their problem is important to us. Additionally, we are in the process of adjusting job descriptions to more effectively address our current workload as identified by a recently completed time study. Ultimately, a receptionist will be located in the inner lobby to deal with telephone and walk in traffic. Her spare time will be directed towards general secretarial duties. This will provide a higher level of service to the public and at the same time allow more effective operation of the records division by reducing the number of times a day records personnel are distracted from that phase of their work. To accomplish these things, it is necessary to do some minor remodeling in the Police Department lobby. Charlie Reis has submitted a bid of $1,800 to do the necessary work. Sgt. Ray { Erlandsen, who is a former contractor has reviewed the bid and indicates that the price is fair. There is ample money in the Police Budget to cover this expense. The Finance Director has advised me that no approval is necessary but it is customary to notify Council in cases like this. ALTERNATIVES: No action requested. RECOMMENDATION: No action requested. ACTION REQUESTED: No action requested. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: LMCIT Dividend for Property/Liability Insurance Program DATE: November 13, 1991 The League of Minnesota Cities Insurance Trust has announced dividends for the property/ liability insurance program. The dividend for the City of Shakopee/HRA/SPUC is $61,144. This amount should be received in December. The dividend is based partly on cumulative premiums paid to date. The dividend is a surprising amount compared to the current premium of $187,748 (6/91 - 6/92) . Losses under the program for the City policy are $1,034,928 for 6/85 through 6/91. Premiums have been about $816,000 for 6/86 through 6/91. Dividends will total $152,627 when the December payment is received. i'1 l TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1992 Budget/Tax Levy Public Hearing DATE: November 14, 1991 Attached is the notice for the public hearing on the 1992 budget and tax levy that will be sent to the Shakopee Valley News for publication. State requirement are very specific that the marked up sample be sent to the paper. The notice will be published in the November 21 edition. The County hearing is 11/19 and ISD 720 is 11/25. This memo and sample notice is provided to Council for advance notice before the newspaper notice is printed. Notice Of Proposed Property Taxes _SA AKofee. The Spneei4lle city council will soon hold a public budget hearing to vote on the amount of property taxes to collect to pay for services the city will provide in 1992. SAAKvhea 5 The property tax amounts below compare c,,,„^ovines 1991 property taxes with the property taxes the city council proposes to collect in 1992: 1991 Proposed 1992 Increase from Property Taxes Property Taxes 1991 to 1992 $220;000 $2-397000 $:6% 1889 dlo f rel 9ss Sl-/ Attend the Public Hearing ,ShARye e All Spfueevil}e residents are invited to attend the public hearing of the city council to express their opinions on the budget and the proposed amount of property taxes on: Tµesa4y 2.(a November 2$ 7 p.m. GD 4,`, GAAP-,.1 G/Z SAAAY6 City Hall Ct 12-q L-5 Sp SevillejA ee, If the discussion of the budget cannot be completed, a time and place for continuing the discussion will be announced at the hearing. You are also invited to send your written comments to: Mayor's Office shaKree City Hall 32 t i - F;(-57 e-. ANT Spftteevi le, MN 55555 ShAIyee- MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: 2nd Avenue Project DATE: November 14 , 1991 NON - AGENDA INFORMATIONAL ITEM FOR COUNCIL Attached please find a letter from staff to the contractor for the above referenced project, Barbarossa & Sons, Inc. , regarding the completion date for this project. This is being provided to the City Council for informational purposes. CITY OF SHAKOPEE INCORPORATED 1870 KOkt 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 • F Cr November 14 , 1991 ca: Mr. Paul Flykt Barbarossa & Sons, Inc. P.O. Box 367 Osseo, MN 55369 RE: 2nd Avenue Project Dear Mr. Flykt: I am in receipt of your November 6, 1991 letter requesting a contract time extension on the above referenced project. Based on the rare early snowstorm commonly referred to as the Halloween Megastorm, I find that your request for a time extension is justified and was the result of items beyond your control. I hereby grant you a time extension for your interim completion date from the current November 15, 1991 to June 15, 1992 which is the final completion date of this project in the contract. In essence, you now have until the final completion date as listed in the contract to finish this project. Please note that if other events occur next spring that are beyond your control which may result in your not finishing this project by the contract deadline, you will need to request an extension of the final completion date. Please contact me if you have any questions. Sincerely, David E. Hutton, P.E. Public Works Director DH/pmp COMPLETE The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER BARBAROSSA AND SONS, INC. OSSEOP.O. ,MINNESOTA 55369 • BARBAROSSA BLASTINGFA46 X 612-425-07970 • G ENERAL CONTRACTORS :. :ww NOV November 6, 1991 O , i$5, E City of Shakopee �. 129 1st Avenue East Shakopee MN 55379-1376 Attn - D vn ::uttcri Public Works Director RE: 2nd Avenue Reconstruction Project Project 1991-03 Dear Mr . Hutton, I am writing to request approval for suspending our construction activities on the 2nd Avenue Project. As you are aware, the recent record snowfall has stopped all progress on this job and the outlook for completing it this year appears impossible. I propose we meet when conditions improve (most likely Spring of ' 92 ) and formulate a schedule at that time. If you have any questions or comments please call me at 425-4146. Sincerely, kirEçien( barossa •ndSons, Inc. 1 tHid MEMO TO: Shakopee City Council FROM: Mayor Laurent RE: Municipal Facility Committee Appointments DATE: November 15, 1991 INTRODUCTION AND BACKGROUND: On November 6, 1991 I was directed to appoint a committee to investigate and evaluate survey method alternatives which can be utilized to survey residents needs in regard to the property identified within the moratorium area and residents willingness to pay for any facility that might be proposed for construction. Following is a list of candidates that I will be contacting prior to our meeting on November 19th for appointment to the committee: 1 . Jim Stillman 2 . Paulette Rislund 3 . Jane DuBois 4 . Dave Kaufenberg 5 . Dick Mertz 6 . Jim Murphy 7 . Anne Seifert 8 . Ione Theis 9 . Steve Johnson I will be informing each potential member of the Committee ' s objective as identified by City Council . I am also directing that prior to Council consideration of any work plan or proposal developed by the committee that it be presented to the Park Advisory Board for their review and consideration. Given the potential recreational impact of any facility that may be developed, I believe it is critical to include the Park Advisory Board in this process. � ►S SCOTT COUNTY ECONOMIC DEVELOPMENT COALITION MEETING MINUTES OCTOBER 16, 1991 Members in Attendance: Barry Stock, Colleen Jones, Randy Kruger, John Heald, Ken Anderson, John Albinson, and Kay Schmudlach Others Present: Nat Wisser The sixth meeting of the SCEDC was called to order at 8: 00 a.m. on October 16, 1991 in the Prior Lake City Hall Community Room. I. Approve Minutes of the September 18, 1991 SCEDC Meeting MOTION BY JOHN ALBINSON, SECONDED BY COLLEEN JONES, TO APPROVE THE SEPTEMBER 18, 1991 MEETING MINUTES. THE MOTION PASSED UNANIMOUSLY. II. Treasurer's Report Kay reported that the checking account balance is now $7 , 431.25. There is an outstanding check of $2, 500 to the Twin Cities Metro Certified Development Company which has not been received through the bank yet. III. Appointment of Additional Offices There are no additional appointments to be made at this time. IV. Discuss Membership with Twin Cities Metro Development Company Barry Stock lead a discussion of the amendments to the Joint Powers Agreement and the committee briefly discussed these amendments. MOTION BY COLLEEN JONES, SECONDED BY JOHN ALBINSON, TO APPROVE THE JOINT POWERS AGREEMENT AS AMENDED. THE MOTION PASSED UNANIMOUSLY. Barry Stock requested that all city representatives get approval from their respective City Councils by the next meeting if possible. Barry will be sending out a final copy of the Joint Powers Agreement to all city representatives. 1 V. Discuss Training Session for SBA Processing Barry distributed a copy of the forms for an SBA Loan package that he had received from Bob Heck. The Board discussed whether they wanted to do training for the local financial representatives and communities. The Board decided to postpone that until the time that an SBA loan was processed so that we have someone with experience who can come in and discuss this. The committee discussed whether a training session should be done to strengthen communication among the financial representatives and the city personnel. Although this is probably something we may pursue, the committee again agreed to hold off on any type of communication, at least until one loan had been processed. VI . Progress on One Year Work Program A. Marketing Subcommittee Barry Stock asked the Marketing Subcommittee for a report on their progress. John Albinson reported that he, as of yet, had not contacted the list company to get a list for distribution of marketing materials. John reported that he was going to get the list prepared by zip code. Jim Parsons was to be working on a press release announcing that the SCEDC organization was now functioning. Jim was not at the meeting to report on this. Barry Stock introduced a community profile document that Kay Schmudlach had picked up at a conference. The community profile is done, free of charge, by an organization that makes their money through sellin7 advertising. Barry requested that the Marketing Subcommittee take the community profile and pursue this option. Barry also indicated that he would be joining the Marketing Subcommittee. B. Business Retention Committee The Business Retention Committee reported on their progress. Ken Anderson reported that the subcommittee had recently discussed a labor survey with Randy from the University of Minnesota. Randy is a statistician and would be able to provide us support on creating and tabulating a labor survey. However, Randy had advised the committee that the best survey available is the census, and if we 2 could hold off until spring the census data would probably give us a better feel and a more accurate accounting of what labor resources we have than any survey we could do. Therefore, the committee has decided to wait until the census data is prepared and at that time perhaps do a spinoff survey to get more detailed information in certain areas. Barry Stock reported on the progress of the brochure. The committee will be doing a three fold brochure. It will be a Business Retention brochure that will identify what the SCEDC organization can provide to existing businesses. The brochure has been drafted but not finished. Barry asked committee members to get the quotes from their respective printing organizations by October 31, 1991. The committee had also drafted an Inventory and Location Guide for businesses. After some review of the document, the committee agreed to meet and revise it. Several of the documents were identified for assistance. One being the Industry Location Survey that the Star City Program prepares. The subcommittee was asked to fine tune this and come back at the next meeting with a final draft. VII . Business/Space Inventory Sharing The attached forms as reported before would be amended by the next meeting. VIII . Other Business The committee discussed whether they should invite Kay Lewis to come to the meetings as a kind of adjunct ex-official member, because of the resources she brings with from the University of Minnesota. Kay Schmudlach was asked to contact Kay Lewis to see if she would be interested. Colleen Jones circulated a Code of Ethics that has been prepared by the Dakota County Economic Development Partnership. Colleen asked that it be distributed with the next agenda, and consideration be given to passing something similar to this document. IX. Adjournment The meeting adjourned at 9 :45 a.m. 3 TENTATIVE AGENDA ADJ.SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 19, 1991 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Liaison Reports from Councilmembers 4] Mayor' s Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 7] Approval of Minutes of November 6, 1991 8] Communications: a] Government Finance Officers Association - Certificate of Achievement for Excellence in Financial Reporting 9] Public Hearings: a] 7 : 00 P.M. Public Hearing. on amending Interim Ordinance No. 300 for public facilities near the Shakopee Senior ra: 221 10] Boards and Commissions: None 11] Reports from Staff: *a] Employee Health Insurance *b] Snow Plowing Contract *c] Insurance Agent For Workers Compensation Insurance *d] Municipal Facility Land Acquisition/Facility Develop- ment Funding Options *e] Approve Bills In The Amount of $600, 210.47 f] Investment Custodial Services TENTATIVE AGENDA November 19, 1991 Page -2- 12] Resolutions and Ordinances: *a] Res. No. 3493 - Initiating The Vacation of Easements in Eagle Creek Junction 2nd *b] Res. No. 3492 - Adopting The 1991-1992 Snow and Ice Control Plan *c] Res. No. 3494 - Apportioning Assessments Within The Meadows 6th Addition 13] Other Business: 14] Adjourn to Tuesday, November 26, 1991 at 7: 00 p.m. Dennis R. Kraft City Administrator OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 6, 1991 Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl. Clay, Vierling, Sweeney, Wampach and Zak present. Also present were Barry Stock, Asst. City Administrator; Karen Marty, City Attorney; and Dave Hutton, City Engineer. Judith Cox and Dennis Kraft were absent. The following items were added to the agenda: 15b - Chief Steininger with use of deadly force. 15c - discussion of intersection of County Road 83 and 101. Sweeney/Zak moved to approve the agenda as amended. Motion carried unanimously. Mayor Laurent recessed for the Housing and Redevelopment Authority Meeting at 7 : 06 p.m. Mayor Laurent reconvened the City Council at 7:15 p.m. Liaison reports were given by Councilmembers. Mayor Laurent read the Mayor's report. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. The following items were removed from consent business: 13I - MnDOT Parking Lot Lease. 13L - Request for Release of vatermain Looping Agreement. - ee - /Tampa. no-;:d to approve :he c:ns.,nt as amends.?.d. Motion carried unanimously. Vierling/Clay moved to approve the minutes of October 1, 8 , and 15, 1991. Motion carried unanimously. Richard A. Reichow, Canterbury Downs, was present to request the Council to meet with them to discuss the possibility of terminating the assessment agreement and Canterbury Down' s property being valued at a lower market value by the County Assessor for 1992 and beyond. Discussion ensued with Cncl. Sweeney stating he felt that the issue could not be discussed because it is referring to a contractual matter with the City. He feels that something should be offered in order for the City to let them out of their contract. He feels there is nothing to discuss. Cncl. Vierling said she feels there is no reason why the Council should not grant them a meeting with the Committee of the Whole to discuss this further and listen to their proposals. Official Proceedings of the November 6, 1991 Shakopee City Council Page -2- Vierling/Clay moved to hold a Committee of the Whole meeting for the purpose of meeting with Canterbury Downs pending the receipt of a letter from Canterbury Downs clarifying the reason for a meeting. Motion carried with Cncl. Sweeney opposed. The Committee of the Whole meeting will be held next Tuesday, November 12 , 1991, at 7 : 00 p.m. Chief Steininger was present to discuss the issue of the "use of a deadly force" . Consensus was that the City would vote against this proposed policy of the League of Minnesota Cities. Discussion ensued on the possibility of putting up an advance yellow light at the intersection of County Road 83 and 101. There have been numerous accidents at that location. Dave Hutton said he talked with a Highway Patrol Officer at the last accident who said he was in favor of having a light put up. Clay/Sweeney moved to have staff take the necessary action to request an advance yellow light from the State for the Hwy 101 and C.R. 83 intersection. Motion carried unanimously. Sweeney/Vierling moved to approve the application and grant a Massage Center License to Tracy and Timothy Hohenstein, Today's Concept, 491 Marschall Road, conditioned upon filing an acceptable certificate of insurance. Motion carried unanimously. Vierling/Sweeney moved to have staff look into the possibility of doing a warrant study to determine the need for a stop light at 10th and Marschall Road. Motion carried unanimously. Sweeney/Vierling moved to authorize the appropriate city officials to begin negotiations for the acquisition of the property within :he moi _..� �.,... ar as au4-:-AcrIze the, ..... .- obtain an appraisal of the 78 acres identified within the moratorium area at a cost not to exceed $2, 000. 00 with funding to be allocated from the contingency appropriation account for said appraisal. Sweeney/Vierling moved to amend the motion to read approximately 57 acres. Motion carried unanimously. Motion carried unanimously on main motion as amended. Sweeney/Wampach moved to request that the Mayor appoint a committee to investigate survey method alternatives to determine community facility needs and respondents willingness to pay. Motion carried unanimously. Sweeney/Wampach moved to direct the appropriate city officials to evaluate the different funding options available for land acquisition and/or facility development and report back their Official Proceedings of the November 6, 1991 Shakopee City Council Page -3- findings at the November 19, 1991 meeting. (Motion approved under consent business) . Barry Stock reviewed the early retirement policy with the date being proposed to read December 31, 1991 instead of February 28 , 1992 . He said the cost savings to the City by changing the dates to February 28th was not that great to warrant the change. Vierling/Wampach moved to amend Resolution No. 3483 changing the retirement date from February 28, 1992 to December 31, 1991. Motion carried unanimously. Vierling/Sweeney offered Resolution No. 3483 as amended, a Resolution of the City of Shakopee Adopting an Early Retirement Policy for the City of Shakopee, and moved for its adoption. Motion carried unanimously. Sweeney/Wampach moved to authorize the appropriate city officials to execute the proposed amendments to the Scott County Economic Development Coalition Joint Powers Agreement. (Motion approved under consent business) . Sweeney/Wampach moved to approve the 1992-1996 Capital Improvement Program. (Motion approved under consent business) . Sweeney/Wampach moved to appoint Gloria Vierling to serve as the City of Shakopee's voting representative at the League of Minnesota Cities policy adoption meeting on November 21, 1991 and the Association of Metropolitan Municipalities policy adoption meeting on November 7 , 1991. (Motion approved under consent business) . Clay/Vierling moved to authorize the appropriate City officials to execute the lease agreement with MnDOT for the continued use of Lot 5 B' ck OSP a :e`_ = , tha t'orthe_' y 3 : 22. .t. unanimously. Sweeney said he had a concern on the cost of this agreement and the fact that they changed the vacation date and that we had agreed to a price based on the vacation of November 30. Mayor Laurent thought it was to the City' s advantage to vacate earlier than originally recommended. Sweeney/Zak moved to have staff develop a policy for charging MnDOT for services rendered by the City. Motion fails with Cncl. Zak and Sweeney in favor. Sweeney/Wampach moved to authorize the appropriate city officials to buy back up to 68 . 0 hours of earned, but unused holiday time from Sgt. Kaley, 40. 0 hours from Sgt. Poole, 68. 0 hours from Sgt. Erlandsen, 88 . 0 hours from Off. Flynn, 30. 0 hours from Off. Koch, 88 . 0 hours from Off. Nelson and 48 . 0 hours from Off. Tucci at their current pay rates payable pay period ended 12/29/91. (Motion approved under consent business) . Official Proceedings of the November 6, 1991 Shakopee City Council Page -4- Sweeney/Wampach moved to direct staff to prepare changes in City Code expanding the duties of the Park and Recreation Advisory Board to recommend to Council names for new city parks, trails and special recreational facilities. (Motion approved under consent business) . Wampach/Vierling moved to authorize the appropriate City officials to execute an amendment to a watermain looping agreement filed May 15, 1980 as Document No. 21212 . Motion carried unanimously. Sweeney/Wampach moved to approve the bills in the amount of $182, 186.27. (Motion approved under consent business) . Sweeney/Wampach moved to announce that applications are now being accepted for expiring terms on City boards and commissions and direct staff to follow up with appropriate notices. (Motion approved under consent business) . Sweeney/Wampach moved to accept all applications for boards and commissions until the first Council meeting in January 1992, retaining the right to re-advertise if inadequate applications are received. (Motion approved under consent business) . Sweeney/Wampach moved to direct staff to contact all board and commission members whose terms are expiring inviting them to apply for reappointment. (Motion approved under consent business) . Sweeney/Wampach moved to authorize staff to purchase a long reach chain saw for a cost of $1, 320. 00 utilizing the Capital Equipment Fund. (Motion approved under consent business) . Sweeney/Wampach offered Resolution No. 3486, A Resolution Amending Resolution No. 3309 , adopting the 1991 budget, and moved for its a op C:'r„�:.on ai;proved ander con er.t ✓L:si:iess; . Sweeney/Wampach offered Resolution No. 3490, A Resolution of the City of Shakopee, Minnesota, Authorizing the Appropriate City Officials to Enter Into Indemnity Agreements for Fire Department Training. (Motion approved under consent business) . Vierling/Wampach offered Resolution No. 3485, A Resolution Canvassing Returns for the Municipal Election, and moved for its adoption. Motion carried unanimously. Sweeney/Wampach offered Resolution No. 3488, A Resolution Accepting Work on Valley Industrial Blvd. No. Project No. 1990-8, and moved for its adoption. (Motion approved under consent business) . Sweeney/Wampach offered Resolution No. 3484, A Resolution of the City of Shakopee, Minnesota, Approving an Application for a One Day Off-site Lawful Gambling License for the Lion's Club of Shakopee, and moved for its adoption (Motion approved under consent business) . Official Proceedings of the November 6, 1991 Shakopee City Council Page -5- Sweeney/Wampach offered Resolution No. 3489, A Resolution Accepting Gambling Funds from the Shakopee Fraternal Order of Eagles, and moved for its adoption (Motion approved under consent business) . Sweeney/Wampach offered Resolution No. 3487, A Resolution Amending the City' s Policy for City Vehicles, and moved for its adoption (Motion approved under consent business) . Discussion ensued on the pros and cons of the alternative courses of action regarding the Use of TIF Surplus Funds. Cncl. Sweeney said he would like to have the Attorney General 's opinion on this matter. Sweeney/Vierling moved to get the attorney General 's opinion on the use of TIF Surplus Funds. Motion carried with Cncl. Clay opposed. Vierling/Sweeney moved to amend the motion to read that the questions that go to the Attorney General come from our bond counsel in order to ask the right questions to get the right answers. Motion carried with Cncl. Clay opposed. Mayor Laurent called a recess for an executive session at 8:45 p.m. Mayor Laurent reconvened the meeting at 9: 10 p.m. Sweeney/Clay offered Resolution No. 3491, A Resolution of the City of Shakopee, Minnesota, Rescinding Resolution No. 3445, Which Revoked Conditional Use Permit No. 376, and moved its adoption. Motion carried unanimously. Mayor Laurentpadjourned the meeting at 9: 15 p.m. lAtIttI 1 / Judith S . Cox Ci?ty Clerk Carol Schultz Recording Secretary ======= GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue,Suite 800.Chicago,Illinois 60601 312/977-9700•Fax:312/977-4806 October 28, 1991 The Honorable Gary L. Laurent Mayor City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear Mayor Laurent: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1990 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Gregg M. Voxland, Finance Director. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks. . We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1990 Certificate Program results are enclosed. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Frederick G. Lantz Assistant Director/Technical Services Center FGL/kas Enclosures WASHINGTON OFFICE 1750 K Street.N.W.,Suite 200,Washington,D.C.20006 202/429-2750•Fax:202/429-2755 L = a .. = a ati ao,Z. � W MGJJ E aC a 'v_._ a 'a a a a a e. c = 3vw dNr � a = . 0 ~F�}� N =dE a 0' v , a U 4a. be !� � o �� Eoy N •o, � o' .. E S•1 �i }1 z¢ .d tt Q w O z N ¢ Q H a ` 0 oa a \ c� M"'r 'LS f•i E is a o = NIL 0 •� u •� .__ 0 g 4 0 Z C o`= F.•z '- N a a O fr .. i., ma °Q . (:) N = Q c a o L. PI1 O '�' a) O ON . =— 2-- a V co ^ yw0 x •iQ •d .d• i y czt a: co a� le U a w 4.1 1-.o a� bo LI a 0 00'0c U w I-) Z U Zf) Z w �z w oO 0 cuA H o a 1141. 111111 1 HHI '11111 Ck EXPLANATION TO ORDINANCE 322 ORIGINATING DEPARTMENT: City Attorney PURPOSE: To release certain land from the interim mapping, and to extend the interim mapping for an additional 18 months for the remaining land. REMARKS : The City Council has requested that, as soon as possible, land be released from the interim mapping ordinance. A legal description setting forth the area to be released has been prepared, and this southerly land may now be released. The City Council also directed staff to continue the interim mapping for the remainder of the area until a final decision could be made regarding placement of public facilities. The interim mapping is being extended for 18 months, which is the maximum period. If a final decision is made prior to the expiration of that time, the interim mapping can be removed. Submitted by: Approved by: • (-7.< City Attorney/ City Administrator [14MEMO] ORDINANCE NO. 322 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, EXTENDING AN INTERIM OFFICIAL MAP FOR CERTAIN LAND LOCATED GENERALLY NORTH OF THE SOUTH CITY LIMITS ; WEST OF SPENCER STREET; SOUTH OF TENTH AVENUE; AND EAST OF APGAR STREET; AND RELEASING OTHER LAND FROM THE INTERIM OFFICIAL MAP. WHEREAS, the City of Shakopee anticipates that certain land will be needed as the sites of future streets and other necessary public facilities and services; and WHEREAS, on December 18, 1990, the City Council adopted Ordinance 300, Fourth Series, adopting an interim official map; and WHEREAS, after substantial study, certain land is still being considered for siting of future streets, drainageways, and public facilities; and WHEREAS, certain areas may now be removed from the interim mapping area as being outside the areas being considered for the public uses. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That the land described on Exhibit A, attached hereto and by this reference made a part hereof, was placed under an interim official map for a period of one year by Ordinance No. 300 . This land is located generally north of the south city limits, west of County Road 79 , also known as Spencer Street, south of Tenth Avenue, and east of County Road 77 , also known as Apgar Street. The land described on Exhibit B is hereby released from this interim mapping. The interim official map shall be extended for an additional period of eighteen (18) months (from January 4 , 1991 (the effective date of Ordinance No. 300) for the land on Exhibit A EXCEPT that described on Exhibit B. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, is hereby adopted in its entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. After adoption, signing and attestation of this ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the day following such publication. This ordinance shall expire and be of no further effect eighteen months after January 4 , 1991 (the effective date of Ordinance 300) , or at such time as an official map covering the same area is adopted and effective, whichever occurs first. Passed in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: ,<L ,�./ , , City Attorney Published in the Shakopee Valley News,--this day of , 1991. [14MEMO] -2- EXHIBIT A Legal description: The south 1/2 of the northeast 1/4 of Section 12 Township 115 Range 23 except approximately 10 acres owned by Independent School District 720 ; and the north 1/2 of the southeast 1/4 of Section 12 Township 115 range 23 . asm. Orr Schelen Mayeron& Associates,Inc 2021 East Hennepin Avenue Minneapolis,MN 55413 612-331-8660 FAX 331-3806 Engineers Architects Planners Surveyors P.I.N. NO. 27-912045-0 CONTRACT PURCHASER: Gold Nugget Development 8857 Zealand Avenue North Brooklyn Park, MN 55445 FEE OWNER: Josephine M. Vierling DESCRIPTION OF PARCEL TO BE RELEASED FROM MORATORIUM: That part of the South Half of the Northeast Quarter and of the North Half of the Southeast Quarter of Section 12, Township 115 North, Range 23 West, Scott County, Minnesota lying southerly of a line that is 40.00 feet northerly of and parallel with the following described "Line A" and lying southerly of a line that is 68.00 feet northerly of and parallel with following described "Line B". "Line A" is described as commencing at the southeast corner of said Northeast Quarter; thence North 00 degrees 05 minutes 18 seconds West, assumed bearing, along the east line of said Northeast Quarter, a distance of 190.10 feet to the point of beginning of "Line A"; thence South 89 degrees 54 minutes 42 seconds West, a distance of 441.20 feet; thence westerly and southwesterly a distance of 817.47 feet along a tangential curve, concave to the southeast having a radius of 1,080.00 feet and a central angle of 43 degrees 22 minutes 04 seconds; thence South 46 degrees 32 minutes 38 seconds West, a distance of 61.55 feet and said "Line A" there terminating. "Line B" is described as beginning at the terminus of said "Line A"; thence North 43 degrees 27 minutes 22 seconds West, a distance of 235.47 feet; thence northwesterly, westerly and southwesterly a distance of 453.77 feet along a tangential curve, concave to the south having a radius of 282.00 feet and a central angle of 92 degrees 11 minutes 45 seconds; thence South 44 degrees 20 minutes 54 seconds West, a distance of 45.52 feet; thence southwesterly a distance of 276.35 feet along a tangential curve, concave to the northwest having a radius of 928.00 feet and a central angle of 17 degrees 03 minutes 43 seconds; thence South 61 degrees 24 minutes 37 seconds West, a distance of 510.55 feet; thence southwesterly and westerly, a distance of 262.28 feet along a tangential curve, concave to the northwest having a radius of 428.00 feet and a central angle of 35 degrees 6 minutes 38 seconds and said "Line B" there terminating. Said parcel contains 76.335 acres more or less. Equal Opportunity Employer /I TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Employee Health Insurance DATE: November 14, 1991 Introduction The City has received the employee health insurance renewal quotation from Blue Cross/Blue Shield. Background We have received the employee health insurance renewal information from Blue Cross/Blue Shield. This covers health only, excluding life, accidental death and disability and long term disability which are separate policies. The rates for 1992 will increase 15% over 1991. The 1991 rates were actually a very slight decrease from 1990. Staff is hearing of rate increases for other plans in the 10% to 40% ranges. We have had a very good experience rating on this policy. There were two medium sized claims recently which initially caused a proposed rate increase of 38%. This serves to point out that the line between a good experience rating and a poor one is a very fine line for our group. The experience of employers in general is that having retired employees in the group adversely impacts experience ratings and rates and this is a factor in our plan. The rates for 1992 will be $103.16 for single coverage, $244.00 for two party and $314.10 for family coverage. The rate increases we have experienced with this policy have been very reasonable. Alternative quotations or bids were not obtained this year. Due to the number of years with this policy, bids should be obtained next year for 1993. Alternatives 1. Renew current policy. 2. Seek bids. Recommendation Alternative number 1. Action Move to accept the renewal quotation for employee group health insurance from Blue Cross/Blue Shield for 1992. ► O�1�ENT rf b MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: SNOW PLOWING CONTRACT DATE: NOVEMBER 13, 1991 INTRODUCTION Attached is a snow plowing contract to provide the City with supplemental snow plowing services on an "on-call" basis for City Council Consideration. BACKGROUND Annually, the City of Shakopee retains a contractor to provide the Public Works Department with assistance in snow plowing. The contractor is only utilized during extremely large snowfalls and is retained on an "on-call" basis. The last several years the City has not needed to call on the contractor for assistance. The current contract expires on November 30, 1991 . Attached is a new contract for the period of December 1 , 1991 through November 30, 1992 for consideration. There were 3 local contractors asked to submit a quote for providing these services, but 2 of them declined citing a shortage of manpower and equipment and the fact that they had other snow plowing contracts in place so they would be unable to respond to calls if requested. ALTERNATIVES 1 . Authorize the contract to be signed. 2. Deny the request. RECOMMENDATION There is some question as to whether or not an on-call contractor is even necessary. For example, during the Halloween Megastorm, the Public Works Department requested assistance from the contractor but he had no equipment available in Shakopee. If there ever was a storm that required assistance, that was it. In the contractor's defense though, the equipment was out of town on construction jobs and this storm was unusually early. Once the construction season is over, most of the equipment would be in town during all times. There is also additional areas that the Public Works Department may need contractual assistance such as cleaning up the downtown area or plowing sidewalks that are unshoveled (billed back to property owner) which are sometimes difficult to complete in a timely fashion, without assistance. In spite of the inability to provide the City with assistance during the Megastorm, staff still recommends having a contractor on call. It does not cost the City any money unless the contractor is utilized. ACTION REQUESTED Direct the appropriate City officials to execute a contract with S. M. Hentges & Sons to provide supplemental snow plowing services for the City of Shakopee. CITY OF SHAKOPEE PUBLIC WORKS DEPARTMENT 500 GORMAN STREET SHAKOPEE, MINNESOTA THIS AGREEMENT, entered into this day of 1990, by and between the City of Shakopee, J�in esota, hereinafter # referred to as the "City" , and .5, A/. e e'i hereinafter referred to the "Contractor" . WHEREAS, the City is authorized to enter into contracts for the maintenance of its property, and WHEREAS, the Contractor desires to provide those services to the City as more fully set forth below. NOW THEREFORE, for the considerations hereinafter expressed, the City and the Contractor hereby agree as follows: 1. SERVICES PROVIDED. The Contractor agrees with the City to provide all supervision, labor, tools, equipment, materials, and supplies necessary to perform, and to perform snow plowing and removal services for the winter season of 1991-1992. These services shall include providing the following equipment and services, at the following specified rates per hour: DESCRIBE EQUIPMENT or service provided RATE/HOUR Cat 140G Motor Grader 95.00 Cat 950 Loader 95.00 Cat 966 Loader 120.00 Cat 980 Loader 150 .00 743 Bobcat 50.00 843 Bobcat 55 .00 Triaxle dump trucks 60.00 *NOTE: Minimum 4 hours on all equipment The Contractor shall furnish an operator for each item of equipment, all fuel, and shall assume repair costs. Rates listed shall to be at straight time; overtime will not be paid. 2 . SERVICES PROVIDED UPON REQUEST. The above services shall be provided upon request of the Director of Public Works or his designated representative. He shall notify the contractor of the starting time, and the type of equipment that is needed. The type of equipment will depend upon weather conditions and circumstances. 3 . LENGTH OF CONTRACT. This contract shall be effective on the date it is approved by the Cit Council of the City, and shall remain in effect until '17°v 3o, /M4 , or until all obligations set forth in this contract have been satisfactorily fulfilled or unless earlier terminated as provided, whichever occurs first. 4 . CONSIDERATION AND TERMS OF PAYMENT. The City shall pay for services and materials as set forth in paragraph 1 above, which shall constitute complete compensation for all services to be ren- dered under this contract. 5. TERMS OF PAYMENT. The Contractor shall submit duplicate invoices on a monthly basis to the authorized agent of the City for payment of work completed. The authorized agent shall review the invoices, and, if appropriate, approve the payment. No payment shall be made without the approval of the authorized agent. 6. CONDITION OF PAYMENT. All services provided by the Contractor pursuant to this contract shall be performed to the satisfaction of the City, and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. Payment may be withheld for work found by the City to be unsatisfactory, or performed in violation of federal, state and local laws, ordinances, rules or regulations. 7 . AUTHORIZED AGENT OF CITY OF SHAKOPEE. The authorized agent of the City for the purpose of administration of this contract is identified as: NAME Dave Hutton TITLE Public Works Director PHONE 445-2211 8 . PERSONNEL. The Contractor repreresents that the Contractor will provide at the Contractor's own expense, all personnel required to perform the services called for under this contract. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor' s direct supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. 9. SUBCONTRACTS . The Contractor shall not subcontract any portion of the work to be performed under this contract nor assign this contract without the prior written approval of the authorized agent of the City. The Contractor shall ensure and require that any subcontractor agrees to and complies with all of the terms of this contract. Any subcontractor of the Contractor used to perform any portion of this contract shall bill the Contractor directly. The Contractor shall be solely responsible for the breach, performance or non-performance of any subcontractor. The Contractor shall defend, indemnify, and hold the City harmless from and against all claims, losses, costs (including attorneys' fees) , and liabilities arising out of personal injuries, including death, and damage to property which are caused by any subcontractor aris- ing out of or in any way connected with this contract. 10. INSURANCE. The Contractor shall throughout the term of this contract maintain insurance for the duration of this contract, and shall provide the City with a suitable certificate of insurance • for documentation. Such insurance shall be in accordance with the insurance required under Section 35.00 of the 1989 Standard Specifications For Public Works Construction for the City of Shakopee, Minnesota. 11. TERMINATION. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner Contractor' s obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof. The Contractor shall be liable to the City for damages sustained by the City by virtue of any such breach of the contract by the Contractor. 12 . WAIVER. One or more waivers by either party of any provision, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same or any other provision. 13 . TERMINATION. This contract may be terminated by either party, with or without cause, upon 30 days' prior written notice to the other party. 14 . INDEPENDENT CONTRACTOR. It is agreed that nothing contained in this contract is intended or should be construed as creating the relationship of co-partner, joint venturers, or an association with the City and the Contractor. The Contractor is an independent contractor and neither it, his employees, agents, subcontractors nor representatives shall be considered employees, agents or representatives of the City. Except as otherwise provided herein, the Contractor shall maintain, in all respects, control over the means and personnel by which this contract is performed. From any amounts due the Contractor, there shall be no deduction for federal income tax, FICA payments, state income tax, unemployment compensation taxes, or other payroll deductions or taxes. All such taxes and obligations are the sole responsibility of the Contractor. 15 . EQUAL EMPLOYMENT AND NONDISCRIMINATION. In connection with the provision of services under this contract, the Contractor agrees to comply with the applicable provisions of federal and state equal employment opportunity and nondiscrimination statutes and regulations. 16 . INDEMNITY. The Contractor shall defend, indemnify, and hold the City harmless from and against all claims, losses, costs (including attorneys' fees) , and liabilities arising out of personal injuries, including death, and damage to property which are caused by the Contractor arising out of or in any way connected with this contract. The Contractor further agrees to defend, in- demnify, and hold the City harmless from and against any claims, losses and liabilities arising out of the award of this contract to the Contractor. 17 . CHANGES. The parties agree that no change or modification to this contract, or any attachments hereto, shall have any force or effect of this contract. The execution of the change shall be authorized and signed in the same manner as for this contract. 18 . NOTICES . All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the City and the Contractor at the address shown above. The date of delivery of any notice shall be the date fall- ing on the second full day after the day of its mailing. 19 . SUCCESSORS AND ASSIGNS. The City and the Contractor, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this contract and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this contract. Neither the City nor the Contractor shall assign, sublet, or transfer any interest in this contract without the prior written consent of the other party. 20. SEVERABILITY. In the event any provision of this contract shall be held invalid and unenforceable, the remaining provisions shall be valid any binding upon the parties unless such invalidity or non-enforceability would cause the contract to be impossible to fulfill. 21. ENTIRE AGREEMENT. It is understood and agreed that the entire agreement of the parties is contained herein and that this contract supercedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the City and Contractor relating to the subject matter hereof. 22 . VENUE. This contract shall be governed by the laws of the State of Minnesota. IN WITNESS THEREOF, the parties have caused this contract to be duly executed on the date first above written, intending to be bound hereby. CITY OF SHAKOPEE CO !..(! - -A , S .M. Hentges & Sons Inc by by Mayor 1 Steven M. �- -s title President ATTEST: City Clerk Approved as to form: City Attorney CITY OF SHAKOPEE INCORPORATED 1870 129 EAST FIRST AVENUE, SHAKOPEE. MINNESOTA 55379.1376 (612)445.3650 A Kar - November 28 , 1990 Shakopee Boy Scouts % Dennis Roske 1042 South Minnesota Street Shakopee, Minnesota 55379 Dear Mr. Roske: This letter is to inform you that the proposed sales of Christmas trees by the Shakopee Boy Scouts at the lot on First Avenue will not require a Conditional Use Permit from the City of Shakopee. At this time the City does not have a permit process for the sales of Christmas trees. If night lighting is to be constructed, an electrical permit and inspection will be required. Please contact Jeanette Shaner of the Building Department at 445-3650 for electrical permit information. If your organization proposes Christmas tree sales in future years, please contact City staff prior to your temporary operations for any possible requirements that may be developed. If you have any questions, please feel free to call me at 445-3650. Thank you. S ' - -rely, c1L— Lindbeg S . Ekola City Planner The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Insurance Agent For Workers Compensation Insurance DATE: November 8, 1991 Introduction Council is requested to decide if they wish to utilize the services of an agent for the city's work comp insurance. Background The City has workers compensation insurance through the League of Minnesota Cities Insurance Trust (LMCIT) . Capesius Agency is the agent for all of the City of Shakopee insurance policies except attorneys insurance. My opinion is that the City receives excellent service from the Capesius Agency. In the case of the work comp policy, staff deals directly with the LMCIT administrator and feels that the services an outside agent are not needed. The savings from not using an agent would be about $1,700. About 20% of the cities in the LMCIT group do not use an agent for work comp insurance. Alternatives 1. Continue to list Capesius as the agent for the work comp policy. 2. List the City of Shakopee as the agent for the work comp policy. 3. Direct staff to bring back recommendations for another agent to be listed for the work comp policy. Recommendation Alternative number 2. Action Move to direct staff to list the City os Shakopee as the agent of record for the City of Shakopee's workers compensation policy. tw GUi\ISENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Municipal Facility Land Acquisition/Facility Development Financing Options DATE: November 14, 1991 INTRODUCTION: On November 5, 1991 the Shakopee City Council discussed the potential acquisition of a portion of the property within the moratorium area South of the Sr. High School. At that time, the City Council moved to direct the appropriate City officials to evaluate the different funding options available for land acquisition and/or facility development and report their findings at the November 19, 1991 meeting. BACKGROUND: In light of the number of legal issues surrounding the potential use of tax increment trust funds for land acquisition and/or facility development, staff is proposing to refrain from in depth evaluation of the funding options that may be available for land acquisition and/or facility development at this time. Staff believes that it would not be an effective use of staff time, at this point in the process, to begin a partial evaluation of funding options. Staff has identified the evaluation of different funding options for land acquisition and/or facility development as a work task to be completed in conjunction with the work plan that has been developed to analyze the potential acquisition of property within the moratorium area. Note that the a preliminary City Council Work Plan to evaluate potential acquisition has been attached. ACTION REQUESTED: Move to direct staff to identify as a work task the evaluation of differenct funding options for land acquisition and/or facility development within the moratorium. AU/FUNDOPTN Attachment #1 Municipal Facility Needs Assessment Task Force Preliminary Work Plan and Time Schedule Dec. 91 1. Meeting #1 - Discuss mission, work plan and brainstorm on potential survey method alternatives. Review options and examples gathered from other Cities. Jan. 92 2 . Meeting #2 - Evaluate survey method alternatives and select various survey methods to be utilized. Feb. 92 3 . Meeting #3 - Establish final format of survey techniques to be utilized. Mar. 92 4. Meeting #4 - Implement survey methods. Apr. 92 5. Meeting #5 - Evaluate and format survey results. May. 92 6. Meeting #6 - Recommend to City Council a plan of action based on survey findings. City Council Proposed Workplan Potential Property Acquisition Nov. 92 1. Order an appraisal of 57 acres of property within the moratorium area. Nov. 92 2 . Release 72 acres from the moratorium and retain 78 acres within moratorium for an additional 18 months. Nov. 92 3 . Refer the 21 acre parcel within the moratorium area to the Planning Commission for land use review and analysis. Nov. 92 4. Mayor Laurent appoint a Committee to evaluate survey method alternatives to determine facility needs and residents willingness to pay. Jan. 93 5. Appraisal completion. Jan. 93 6. Present funding alternative analysis to City Council. Jan. 92 7. Initiate formal negotiations with the property owner to acquire the 57 acres within the moratorium area. Jan. 92 8. Initiate negotiations with School District to develop an agreement for future acquisition of approximately 32 acres. Feb. 93 9. Planning Commission make final report to City Council on the 21 acre parcel. Mar. 93 10. Release 21 acre parcel from the moratorium area. Mar. 93 11. Finalize agreement with School District for future acquisition of 32 acres. Mar. 93 12. Finalize purchase agreement with the property owner. czcotstc CONSENT NOTE: Amended attachment to Agenda item #lld. The original attachment had several dates wrong. City Council Proposed Workplan Potential Property Acquisition Nov. 91 1. Order an appraisal of 57 acres of property within the moratorium area. Nov. 91 2. Release 72 acres from the moratorium and retain 78 acres within moratorium for an additional 18 months. Nov. 91 3 . Refer the 21 acre parcel within the moratorium area to the Planning Commission for land use review and analysis. Nov. 91 4. Mayor Laurent appoint a Committee to evaluate survey method alternatives to determine facility needs and residents willingness to pay. Jan. 92 5. Appraisal completion. Jan. 92 6. Present funding alternative analysis to City Council. Jan. 92 7. Initiate formal negotiations with the property owner to acquire the 57 acres within the moratorium area. Jan. 92 8. Initiate negotiations with School District to develop an agreement for future acquisition of approximately 32 acres. Feb. 92 9. Planning Commission make final report to City Council on the 21 acre parcel. Mar. 92 10. Release 21 acre parcel from the moratorium area. Mar. 92 11. Finalize agreement with School District for future acquisition of 32 acres. Mar. 92 12 . 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Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Investment Custodial Services DATE: October 30, 1991 Introduction Council is asked to discuss whether they wish to utilize the services of a custodial agent or trustee for increased safety of investments. Background The City is currently using four brokers for the transaction of investment activity. The securities that the city owns are held either by the brokerage firm in one of its departments or by a third party arrangement by the brokerage firm. The City does not have the capacity to handle electronic book entry securities and I would recommend not having possession in City Hall of bearer or registered paper securities. The alternative arrangement is to have a third party custodian arranged for or at the direction of the City and not the brokerage firm. This option is slowly gaining wider usage by other government agencies and has been available for several years. The custodian holds securities, receives payment on securities and remits to the City, and exchanges securities for cash or vice versa as appropriate for buying and selling securities, and invests overnight any balance of cash in the account. First Trust is one of the corporations offering this service. The City of Shakopee uses First Trust for several other trustee accounts. The cities of Robbinsdale, Eagan, Fridley and Brooklyn Park along with other government agencies are currently using this particular service. Usage of this service would provide the highest level of security for city investments. Cost for Shakopee is estimated to run about $2,500 to $3,000 per year. The cost can be either paid for by check or taken out of the sweep account interest earnings. Alternatives 1. Status Quo. 2. Utilize First Trust for investment custodial services. Recommendation Council should discuss whether the increased level of security is worth the cost. The famous ESM Securities type failure would have no impact on a city using this type service. I felt that Council should be appraised of the service and allowed to decide whether or not to utilize it. Action Move to either: Maintain status quo for investment custodial services, or direct the Finance Director to execute a custody agreement with First Trust for investment custodial services. 010 First Trust First Bank Place East P.O.Box A55 Minneapolis,MN 55480 October 10, 1991 Mr. Gregg Voxiand Finance Director City of Shakopee 129 E. 1st Avenue Shakopee, MN 55379 Dear Gregg, We are pleased to present a proposal to provide investment portfolio custody services for the City of Shakopee. We are the custodians for a number of Minnesota public entities including the cities of Robbinsdale, Brooklyn Park, Fridley and Eagan, Metropolitan Waste Control Commission, Metropolitan Airport Commission, St. Paul Police, St. Paul Fire, and State of Minnesota. We have developed an excellent safekeeping and securities clearing service to assist in the safety and protection of our customers' investment portfolios. As custodian, we will act as your independent third party agent to ensure that all assets are centrally located and accounted for in the trade/settlement process. The services we provide are: * Settle all trades; * Safekeep securities -both physical and book-entry; * Collect income and maturity proceeds; * Notify you of all corporate actions; * Assist in short term cash investing; * Provide statements of security positions; * Provide cash statements detailing all activity; * Provide dial-up service whereby you can access your custody account for assets held, pending trades, income projection and transaction history In settling trades and safekeeping securities, we always act on a delivery vs. payment basis. Therefore, the banks or brokers will never have your securities and cash at the same time. Page 2 Our statements serve to provide a good audit trail by chronologically listing details of all transactions relating to the portfolio. Along with the custody service,we provide cash management of all available balances to ensure that no monies are left uninvested. This custody arrangement puts you in the lowest risk category of the Government Accounting Standards Board (GASB) Statement #3. As you are aware, GASB Statement #3 places municipalities in the position of disclosing to the public that certain risks resulting from current investment practices have been created, if you are not holding the securities in your physical possession or in the hands of a third party custodian bank. First Trust can be used as the facility to maintain your securities for safekeeping and this can be accomplished by executing a basic custody agreement between the City of Shakopee and First Trust. Statement #3 delineates the level of risk in the following categories: Category 1 includes investments that are insured or registered, or for which the securities are held by the municipality or its agent in the municipality's name. Category 2 includes uninsured and unregistered investments for which the securities are held by the broker's or dealer's trust department or agent in the municipality's name. . Category 3 includes uninsured and unregistered investments for which the securities are held by the broker or dealer or its trust department or agent, but not in the municipality's name. In most cases, the majority of your securities are uninsured and/or unregistered and are not presently held by an independent agent. This is not an unusual situation and, prior to the adoption of Statement #3, did not pose a disclosure problem. Even though municipalities typically purchase securities through very reputable financial institutions and broker dealers, these securities are usually registered in the municipality's name and held by such institutions or brokers. However, in most cases, these are held in safekeeping departments and not trust companies and are, therefore, classified by the Government Accounting Standards as uninsured and unregistered and consequently in a higher risk category. Page 3 Having First Trust hold the securities places the municipality in the lowest risk category of Statement #3. We would like to work with you in addressing Statement #3 and review our custody services and reports with you. I am enclosing a copy of the brochure we distributed at the Arrowwood Conference this fall and a copy of our Custody Agreement. I've also enclosed a fee estimate for serving as custodian of your portfolio. Based on the information provided,we estimate the annual fees to be $2,157. This fee can be deducted from net interest earned in the cash sweep program. Of particular note, Gregg, you should be aware that in the fee schedule, we do not charge for maturities or interest payment collection; we charge for purchases, sales or calls. If selected as your custodian, a team of securities processing specialists will be assigned to the relationship and will work with you on day-to-day matters regarding your portfolio. This team is headed by Mary Swanson and assisted by Lynn Magel. Both Mary and Lynn have extensive experience in the custody side of our business and are also the contacts on most of the other municipalities for whom we serve as custodian. I will give you a call next week to review this proposal and answer any questions you may have. If you would like, I'd be happy to appear before the council to review our proposal with them. Thanks for meeting with me, Gregg, and I look forward to visiting with you next week. Sincerely, Robert L. Spies Vice President cti MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Vacation of Easements for Eagle Creek Junction 2nd Addn. DATE: November 15, 1991 INTRODUCTION: Staff has received a petition from Gary Laurent of Inca Development and Laurent Builders, Inc. to vacate the easements surrounding the perimeters of the lots in Eagle Creek Junction 2nd Addition. BACKGROUND: Eagle Creek Junction 2nd Addition was platted in 1987 and was intended to be used for the construction of multi-family units. However, housing market conditions hindered this type of development in the area. Due to these conditions, the developer requested that the subdivision be rezoned to a lower density and be replatted as Eagle Creek Junction 3rd Addition. The City Council approved the rezoning in July, and the final plat for this addition in August, 1991. However, the subdivision process does not automatically remove the easements surrounding the lots in Eagle Creek Junction 2nd Addition. In order to begin construction in Eagle Creek Junction 3rd Addition, these easements will need to be vacated. ALTERNATIVES: 1. Adopt Resolution No. 3493, setting a public hearing to consider vacating the easements surrounding the perimeter of the lots in Eagle Creek Junction 2nd Addition. 2 . Deny Resolution No. 3493 . RECOMMENDATION: Staff recommends alternative No. 1. ACTION REOUESTED: Offer Resolution No. 3493 , a Resolution setting a public hearing to consider the vacation of the easements surrounding the perimeters of the lots in Eagle Creek Junction 2nd Addition, and move its adoption. RESOLUTION NO. 3493 A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE VACATION OF EASEMENTS SURROUNDING THE PERIMETERS OF LOTS IN EAGLE CREEK JUNCTION 2ND ADDITION WHEREAS, it has been made to appear to the Shakopee City Council that the aforementioned easements serve no public use or interest; and WHEREAS, a public hearing must be held before such action can be taken and two weeks published and posted notice thereof must be given. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chambers on the 17th day of December, 1991 at 7:00 p.m. , or thereafter, on the matter of vacating the aforementioned easements. WHEREAS, two weeks published notice will be given in the SHAKOPEE VALLEY NEWS and posted notice will be given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1991. Mayor of the City of Shakopee ATTEST: City Clerk APPROVED AS TO FORM: City Attorney .---.........--........._____ ••• s ' , ( I . .• • c..I -•• = .I X ; •K ! XI .• ... i.• C so „Z. c el . c=••• 1 - )!.. ... C.C .• ma‘= .11 timi.." *6• go ..• i 1'L left •I .I:I: I •• •• • a Cr ....* ‘ • 1.11 , .• • ..• •.: • • •v .• a .... • I .7 7 :,. •. : ..;. ... r '!.. ,:.;.•.. : i . .I ! • -. /..i....i 1-....;... Is...„. .,. .:•• •-••••...:;.r..-....,-. 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Q .. e o s 4. -. :• �% •-1 : • PETITION FOR STREET, ALLEY, OR EASEMENT VACATION DATE: //-/4- 9/ We, the undersigned, owners of the following described real property, abutting on the street, alley, or eastnent in question, hereby petition the City Council of the C .ty of Shakopee to vacate the following (St xt) Jaz:) asement ) : The perimeter drainage and utility easements around Lots, 2, 3, and 4 of Block 1, Eagle Creek Junction 2nd Addition. • • PETITIONER: LOT BLOCK a • __ . ..• I hereby verify that I circulated the above petition and that the above signatures of —e property owners and petitioners were affixed in my presence. Circular/ Approved this day of , 19 City Attorney ra ®r MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: 1991-1992 SNOW AND ICE CONTROL PLAN DATE: NOVEMBER 14, 1991 INTRODUCTION Attached is Resolution No. 3492 adopting the 1991-1992 Snow and Ice Control Plan of the Public Works Department, for City Council consideration. BACKGROUND In November 1990, the City Council of Shakopee adopted a Snow and Ice Control Plan for the Public Works Department by Resolution No. 3321 . Prior to that plan being adopted, the Public Works Department had operated under an informal Snow and Ice Control Plan for many years. The Public Works Department has now revised the Snow and Ice Control Plan for the 1991-1992 plowing season. Basically, the plan is identical to last years except for updating our plow routes to add all new streets contsructed and updating our equipment assigned based on new vehicles purchased or old vehicles retired since last year. Attached is the entire 1991-1992 Snow and Ice Control Plan for Council consideration. Staff is requesting that the City Council formally endorse this plan by adopting Resolution No. 3492. ALTERNATIVES 1 . Adopt Resolution No. 3492. 2. Deny Resolution No. 3492. RECOMMENDATION Staff recommends Alternative No. 1 . ACTION REQUESTED Offer Resolution No. 3492, A Resolution Adopting the 1991-1992 Snow and Ice Control Plan For the City of Shakopee and move its adoption. RESOLUTION NO. 3492 A Resolution Adopting the 1991-1992 Snow and Ice Control Plan For The City of Shakopee WHEREAS, the City Council of Shakopee believes that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on City streets; and WHEREAS, the City will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns; and WHEREAS, the Public Works Department is given the responsibility for ensuring adequate snow and ice control on City streets; and WHEREAS , the Public Works Department has prepared the attached 1991-1992 SNOW AND ICE CONTROL PLAN NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA That the attached 1991-1992 Snow and Ice Control Plan is hereby adopted as policy for the City of Shakopee. NOW, THEREFORE BE IT FURTHER RESOLVED That this Resolution supersedes Resolution No. 3321 which adopted the 1990-1991 Snow and Ice Control Plan. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney _ CITY OF _ SHAKOPEE _ 1 991 . 92 _ ...----,......3; AL.w.%if ....= - !,-. \.$..N."‘s , _ 0AKO—PrE• 5 _ ,,, ,-- - Ni \ ,vg i 1 vi 4 1 sr le dir — 1 I 11,iiiiiii i AI- I* 1 , lif NIP 1111 g,) teTA i I , ....4 Ia aliII 1 ..---, ft _ ) 1 7--- ,.... 16 , I I — 7"111114 it '' — -1."' ••ft.._ A __-- -------)..,, - DEPARTMENT OF - PUBLIC WORKS _ SNOW AND ICE CONTROL PLAN • City of Shakopee Snow and Ice Control Plan Public Works Department 1991 - 1992 Mayor Gary Laurent Council Members Jerry Wampach Joe Zak Gloria Vierling Steve Clay Bob Sweeney Prepared By: David Hutton, Public' Works Director Barb Potthier. Public Works Secretary Harry Pass, Street Foreman Equipment Operators: Bill Doege Jerry Dircks Joe Honermann Todd Brinkhaus Dick Cheever Park Leadman: Howie Helier Parkkeepers: Wally Lureen Glenn Heyda Mike "Pinky" Hullander City Mechanic: Gene Jeurissen INDEX CHAPTER PAGE I. Introduction and Goals 2 II . Storm Classifications and Plowing Operations 4 III . Manpower and Responsibilities 8 IV. Snow Zones and Assignments 11 V. Snow Alerting Procedures 13 VI . Equipment 14 VII . Equipment Maintenance and Preparations 16 VIII . Chemical Applications, Sanding 18 IX. Clean Up and Hauling 19 X. City Parking Ordinance 20 XI. Safety and Training 21 XII . Accident Procedures 23 XIII . Complaints 25 _ XIV. Intergovernmental Jurisdiction 26 XV. Appendix A. Reporting Forms B. 5 Year Capital Equipment Plan C. Yearly Snowfall History D. National Weather Service Definitions E. Snow Emergency Routes F. Snow Routes - Street Listings G. Snow Route Mans 1 . I . INTRODUCTION AND GOALS Introduction The City of Shakopee believes that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on City streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The City will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. It is with this impetus _ that the Public Works Department has prepared this Snow and Ice Control Plan. Anticipated snowfalls will always present a challenge for most Public Works Departments and we accept that challenge. But with proper planning and preparation, we hope to convert potentially crippling snow emergencies into an effective snow fighting operation which enables the public to continue to move about on the streets of Shakopee with as little inconvenience as possible. The creation of this Snow and Ice Control Plan will enable is to effectively respond to winter storms . Goals Because our snow removal operations literally touches each and every resident of Shakopee, this makes us one of the most visible departments of the City. Our visibility will constantly affect the residential neighborhoods , moving traffic and the business community. in the minds of the public there will never be a completely satisfactory snow removal operation but our goal is to Limit their inconveniences and be as effective as Possible within the resources available to our department . Our goal is to have all streets cleared of snow within 8 hours of when be begin plowing or within 8 hours after the snowstorm stops. The Public Works Department utilizes a basic plow plan , _ which dispatches snow removing equipment on predetermined routes . which can . and will he adjusted as ^ond i t i cns roeu=re . T',:> o t ; . In inatces cei'' :iln tii11 arterial Si,t'eets dna snow emergency routes receive the highest priority. Streets that serve the '- schools, courthouse, hospital, fire station and Central Business District are also priority streets. Using this approach the majority of residents are within 2 to 3 blocks of a priority street that is open , until the secondary streets and local streets are open. We feel that it is very important for the City Council and administrative personnel to fully understand our operations and 2 . Introduction and Goals - Continued to actually experience it from the front seat of a snow plow. This exposure will help you to understand our operation, become aware of the problems our drivers experience and to give you the opportunity to critique us and to provide input, both positive and negative, into our operations. Therefore, the Department has a standing, open invitation to all City Council members and administrative personnel to visit our operations during a snow storm. When the winter season ends there are generally no physical evidences of a tough winter season, other than tired personnel , deteriorating equipment and short memories . Yet thousands of tax dollars were spent for overtime, fuel, material and equipment repairs , and all of the streets will need to be cleaned to remove hundreds of tons of winter debris off the streets. The purpose _ of this Snow and Ice Control Plan is to provide the most efficient and cost effective operations for the citizens of Shakopee. Effective Dates This plan will be in effect from November 15th to April 1st of each year. If a "freak" snowstorm were to occur outside of that period we will make every attempt to comply with this plan but our response to the storm may be modified somewhat depending on our preparedness at the time. 3 . II . STORM CLASSIFICATIONS AND PLOWING OPERATIONS It seems like no two storms are alike. There are a number of variables that affect a snowstorm and how we respond to that storm. These variables include the following: * Time of snowstorm * Weather forecast and amount of snow predicted * Type of snow -Moisture content (wet or dry) -Density -Rate of snowfall * Wind -Direction and velocity -Timing of the wind -Changing winds * Temperature -Air temperature -Pavement temperature -Rising or falling * Duration of snowfall * Weather following a snowstorm * Day of week (weekday, weekend, holiday. etc. ) * Any special events that may affect our operations While it' s true that each storm is different and our _ response to each is different, we have established 3 types of storms in order to standardize our procedures to handle each . CLASS A STORM A Class A snowstorm is one with an accumulation of less than 2" in depth. _ This storm consists of a sanding/salting operation only and does not ncrmaly involve plowi.n? . It is difficult to plo-4 any accumulations less than 'L' because the plow blades cannot remove snow depths of less than 2" . During a Class A storm, some intersections, hills and curves are sanded where needed. Critical areas, such as areas that historically freeze or drift, are also sanded. If isolated plowing is needed for trouble spots, the underbody plow blades can be utilized as determined by the operator. If the storm is a freezing rain or an ice storm, additional areas may be sanded. 4. Storm Classifications - Continued Each plow truck is equipped with either a spinner type or a roller type sander. During a Class A storm, only the street maintenance crew is called out. Depending on the severity of the storm, anywhere from 2 - 6 trucks will be utilized, along with a front end loader to load the trucks. This operation will involve anywhere from 2 - 8 employees, as follows: Director, Street Foreman, 5 Equipment Operators and Secretary. A normal sanding operation can be completed in 4 hours. CLASS B STORM A Class B snowstorm is a storm with an accumulation of between 2" and 8" . This storm involves both a plowing and a sanding operations. A Class B snow storm alert initiates the full snow plowing operations of the Public Works Department . All Street Maintenance and Park Maintenance employees are utilized and are dispatched to their respective routes. Please refer to the section titled SNOW ZONES AND ASSIGNMENTS for a summary of each snow route, each operator' s assignment and each piece of equipment. All snow plowing equipment is dispatched and consists of I road grader, 2 front end loaders , 6 single axle dump trucks , 2 one ton 4x4 trucks , and 1 .jeep. Within each designated route , the main arterial , collectors and snow emergency routes are completed first. Following those, the local streets and cul-de- - sacs are done. At the same time, the downtown parking lots and various City sidewalks are done . During the plowing operations . sand is also spread during the middle passes of each street to help initiate the breakdown of the hard packed snow left by the snowplows . In urban Shakopee, there is normally 2 or 3 trucks working in tandem on a street. With this arrangement, each street can be completed in 1 or 2 passes. (A pass consists of plowing once in each direction. ) Once one street is completely plowed curb to curb, the crew will move on to the next street on their route. This assists the residents in knowing when their street is finished so they can plow their driveway or park their vehicles . 5 . Storm Classifications - Continued A Class B snowstorm can be completely plowed with our normal 8 - 10 hour workshift, with very little overtime utilized. Depending on the severity of the storm, a lunch break at the 5th or 6th hour will be taken. Alleys will not normally be plowed unless these is at least a 4" snowfall or if they become to drifted because of winds. During a snowplow operation, the alleys will not be plowed until _ the majority of streets have been plowed. Otherwise, the alley entrances will be plugged with the street windrow. The alleys are plowed with the front end loaders, using the "V" plow attachment so that the snow is equally distributed on both sides -- of the alley. The alley plowing operation can normally be completed in 2 - 4 hours depending on the severity of the storm and whether or not both loaders can be committed to this operation. Upon completion of the downtown parking lots and City sidewalks, 2 of the Park Maintenance employees are released from the street plowing operations to work on the parks , such as plowing ice rinks , park sidewalks and parking lots , etc. The remaining 2 Park employees will join them once all street plowing operations have been finished. CLASS C STORMS This storm is one of extremely heavy snowfalls , consisting of 8" more in depth , occurring over a period of 24 hours or less . '- These storms are commonly referred to as "Monster" storms . During these storms , accompanying high winds also create visibility problems for motorists and our snowplow operators. A Class C storm is the most severe and could have life threatening situations arise, if emergency vehicles become bogged down and paralyzed. Immediately. the snow lowing operations of the Public Works Department go into action. All routes, operators and -- equipment are dispatched to the same routes as with a Class B storm, again with the emphasis on arterial, collectors and snow emergency routes , before working on local streets. The most effective way to contend with a major snowstorm is to plow with the storm as it continues. This means that often we are plowing streets several times during the duration of the storm. This keeps the traffic moving and also our plows are more 6 . Storm Classifications - Continued efficient at moving smaller accumulations of snow, rather than waiting until the storm stops and moving heavier accumulations all at once. A monster storm will often mean that we are faced with 12- 16 hour days. All time off requests will be cancelled and overtime is mandatory for all Public Works employees. The maximum hours that the crews will work straight through is 16 hours, with appropriate breaks taken as needed. After 16 hours the crews will be sent home for 8 hours of rest before resuming again. Any shifts that start exceeding 16 hours , results in fatigue, snow blindness and severely reduces the overall safety of our operations . Once a monster storm is over, the Public Works Department may very well be busy for another 5 - 10 days cleaning up after _ the storm and hauling snow away. See separate chapter on hauling. During a heavy storm, the plows are also hindered by slow moving vehicles and vehicles that are stuck on the roadways . If a stuck vehicle is in the roadway and possibly a hazard to other traffic, our operators may assist them in moving them out of the -- roadway. In the event a towcable or chain is needed, the driver of the vehicle is responsible for attaching the towcable/chain to their vehicle rather than the snowplow operator. Assisting the public in moving their vehicles will slow down our snow plowing operation immensely, but is necessary to complete our operations . Rather than stopping to help out if the stuck vehicle is not an immediate hazard, the operator may notify the Command Center via radio of the vehicle in order to send assistance by calling private towing companies. During extreme emergencies , the operator may elect to give a stranded motorist a ride to the nearest help if life threatening situations exist. During a monster storm, the Park Maintenance employees may not be able to get to the park snow removal activties . ice rings , due to ttie neeu to keo-p active on all stoeeL soo removal operations until such time as they can be released. SIDEWALKS The Public Works Department maintains certain sidewalks in the City. A listing of those sidewalks is found in the Appendix. Due to limited personnel available, the department will plow these sidewalks only after the majority of the streets are plowed and an operator can be freed up to do the sidewalks. 7 . III . MANPOWER AND RESPONSIBILITIES The task of keeping traffic moving safely on the City of Shakopee's 105 miles of streets during and following snow storms is the responsibility of the Public Works Department. But to effectively administer this charge, numerous City departments and divisions are involved. Street Maintenance Division The Street Maintenance Division of the Public Works Department is responsible for the coordination and supervision of the vast job of snow and ice control operations. Receiving and • analyzing storm warnings, monitoring the weather and street conditions , making decisions as to the type of storm and timing of our operations and conditions during the storm are all part of these operations and essential to determining the appropriate strategy. The Street Maintenance Division is dispatched for all storms, whether it be a sanding or a plowing operation. The Street Maintenance Division currently has 6 employees: -' Harry Pass - Street Foreman Bill Doege - Heavy Equipment Operator Jerry Dircks - Heavy Equipment Operator Joe Honermann - Light Equipment Operator Todd Brinkhaus - Light Equipment Operator Dick Cheever - Light Equipment Operator Park Maintenance Division The function of the Park Maintenance Division of the Public Works Department is to assist the Street Maintenance Division in their City-wide removal efforts . Park employees are not normally called out during a Class A storm ( sanding) but are a vital part of our snow removal operations during a Class B or C storm. Two of the four park employees are assigned their own snow plow route and use the street division trucks for their routes. Another park employee assists in snow removal in the downtown area alonrz 2nd Ave . and around the nodes and then plows the sidewalks that the City is responsible for ( i .e. 10th Avenue) . One park employee plows all the downtown parking lots. Once the various assignments for the park employees have been completed and they are no longer needed to assist the street division, they are required to do all of the snow removal and plowing with the City parks, i .e. hockey rinks, sidewalks, parking areas, park shelter buildings, etc. using loaders, 8. Manpower and Responsibilities - Continued bobcat and tractor mounted snowblowers. The rink cleaning is not regarded as a priority assignment until the majority of the "- street cleaning has been completed. The Park Maintenance Division currently has 4 employees: Howie Heller - Park Leadman Wally Lureen - Park Keeper Glenn Heyda - Park Keeper Mike "Pinky" Hullander - Park Keeper Division of Equipment Services The Division of Equipment Services currently consists of one employee - the City Mechanic, Gene Jeurissen. The City Mechanic is also assigned a snow plow route and is a vital part of our snow removal operations for all Class B or C storms . If during the course of the storm, there is an emergency breakdown of a vehicle , the City Mechanic will be pulled off snow plowing operations to repair the vehicle and minimize any downtime. This results in one less snowplow driver, which will reduce our effectiveness and increase the time it takes to complete the operations. The City Mechanic is also responsible for preparing the vehicles for winter, overseeing the installation of sanders . establishing specifications for 'piiccnas ing new equ:.pment, and Lgenerally keeping all City equipment running. Engineering Division The Engineering Division of Public Works has not been involved in the snow removal operations in past years and their future involvement may be minimal . Engineering employees are available to assist in manning the radios at the Command Center, monitoring the orostress of the , n-rations . r and ::_ o cm . ...i c form . ''.P.i surveillance on the severity of the storm and condition of the streets. It is not anticipated to use Engineering employees to drive the snow plows or operate any equipment during the storm. if they were required to do these tasks, additional training and a Commercial Drivers Licence would be required. 9 . Manpower and Responsibilities - Continued Shakopee Police Department The Shakopee Police Department provides the task of ticketing and notifying towing companies of vehicles regarding calendar parking. (Please see the separate chapter which discusses this ordinance in more detail. ) The Police Department also provides valuable input as to the condition of the streets during a storm and notifying the Public Works Department of the need to dispatch our snow and ice control forces. Contractor's _ The Public Works Department keeps a contractor on call during the winter season in order to provide assistance in rural areas during heavy snowstorms. The contractor is not notified unless it is quite clear that we cannot handle the snowfall with our current manpower and equipment. The rural areas are very spread out and curing heavy snow a'. is it is more efficient for us to concentrate on getting the City streets open for school buses , commuters , etc. and have the contractor plow the rural areas. For the current season the on-call contractor is : S . M. Hentges and_Sons 151 .. West. Jif, r1 ,r!nute Shakopee, MN 55373 lomm Pho'ie 4 4.5-7054 • 10. IV . SNOW ZONES AND ASSIGNMENTS The Public Works Department utilizes predetermined snow plow routes and assignments , but which can be adjusted as conditions require . The Appendix lists the various plow routes . A colored coded map is on file at the Public Works office showing the various routes. Within each route, the arterial, collectors and snow emergency routes are plowed first, followed by the local streets and cul-de-sacs. A detailed street listing of each route is also • found in the Appendix. The current assignments are as follows : Black Route ( Eastern rural streets) Jerry Dircks - Road Grader #105 Green Route (North-South streets) Mike Hullander - Truck #102 Todd Brinkhaus - Truck #109 Glenn Heyda - Truck #103 Brown Route ( East-west streets ) Joe Honermann - Truck #107 Gene Jeurissen - Truck #106 Orange Route (North-South streets/East of Spencer ) Harry Pas - Front End Loader *120 Li Doe're - FrO,I L [;fi(. L,uace. 419 Red Route ( Hauer Addition and South Subd:v s:on:s ) Dick Cheever - Truck #101 Blue Route ( 2nd Ave) Wally L(iren - Truck *108 or 4125 Yellow RouLe ( Downtown Parkin? Lots ' The frontage roads along T.H. 101 may be plowed by other operators to provide assistance in getting these roads open. As a general rule of thumb, as operators finish their assigned routes they will provide assistance to other routes until all routes are complete. 11 . Snow Zones and Assignments - continued COMMAND CENTER A command center to monitor the storm, monitor the progress of the operations , receive complaints , etc . will be established and consist of the one or more of the following persons: Dave Hutton, Public Works Director Barb Potthier, Public Works Secretary Various Engineering Technicians (Backup) • • 12 . V. SNOW ALERTING PROCEDURES SNOW ALERTING The Public Works Department will constantly monitor the local media, the weather channel and the National Weather Service scanner to track an approaching storm and decide when to implement our Snow or Ice Control Plan. Whenever possible, the department employees will be notified of an approaching storm and the approximate time that they will be called out. The Public Works Director, and Street Foreman will monitor the storm and the condition of the streets and then decide when to call out the employees and equipment needed. The Shakopee Police Department will assist in monitoring the condition of the _ streets if the storm approaches late at night. Once a snow alert has been issued and the snow removal plan is dispatched, the Street Foreman will contact all Street Maintenance employees and also the Park Leadman . The Park Leadman will in turn notify all Park Maintenance employees . The Public Works Director will determine if the storm should be considered a Class A, Class B or a Class C snow alert. The Street Foreman can make that determination in his absence . If the storm accumulation is great and anuroaching a Cass Starrd. the Or.-t`d.l__ c!:cc.ractor mai? be noti lea and cal _e:i in tc assist. A Command Center may be established for some Class A and B storms and all Class C storms to monitor the progress , man the phones and radios , handle complaints . etc. The Command Center may only be manned periodically during the storm rather than continuously. The Command Center may not be manned during early morning plow operations prior to 5 : 00 a.m. The Command Center WI l i cons' St of n..c, nr• Tnrn (;f t_1.2 F••, ` ,r i?ir r.:- .-. .,c . W(J_ o- :..::- :i e:. . :2. tCLffLL;Lr2 . The Command Center may be located at the Public Works office, City Hall or a mobile command center (car or truck equipped with a radio) . 13 . • VI. EQUIPMENT The following is a description of all equipment that is available for snowplowing operations. Dump Trucks Truck # 101 A 1991 , single axle, 5 c.y. International truck equipped with a reversible plow, wing attachment and spinner type sander. Truck # 102 A 1982, single axle, 5 c.y. Ford truck equipped with a reversible plow, underblade and roll type sander. Truck # 103 A 1985 , single axle, 5 c.y. Ford truck equipped with a reversible plow, underblade and roll type -- sander. Truck # 107 A 1987 , single axle, 5 c.y. Ford truck equipped with a reversible plow, underblade and spinner type sander. Truck # 108 A 1978, single axle, 5 c.y. Chevy truck equipped with a reversible plow, underblade and spinner type sander. Truck # 109 A 1989, single axle, 5 c.y. Ford truck equipped with a reversible plow, underblade and spinner type sander. Truck # 106 A 1980 , tandem axle, 14 c.y. Ford truck equipped with 2-nay plow, underhiade and roll type sander . OTHER EQUIPMENT Vehicle # 105 A 1989 Caterpillar Road Grader with wing . Vehicle # 119 A 1990 Case Front End Loader with either a 2-way plow or a V-plow attachment. Vehicle # 120 A 1975 Fiat/Allis Front End Loader with either a 1 -wav plow or a V-D1 ow attachment . Truck # 125 A 1990 one ton, Chevy truck with a reversible plow. Jeep # 117 A 1983 CJ-5 .jeep with plow. Truck # 110 A 1988 , one ton GMC 4x4 pickup with plow. Vehicle # 147 A 1990 Melroe Bobcat with snowthrower attachment. Equip # 118 A snowblower attachment for front end loader #119 . 14. Equipment - Continued Plow Blades Currently, most of our plows are plastic plows with steel blades. Steel blades work better on hard packed snow than the rubber blades , which work better on removing melting material . Rubber blades were utilized several years ago, but found to be ineffective for Minnesota's climate. The Public Works Department will be evaluating whether or not the plastic plows should be replaced with steel plows in the future. • Class A Storm (Sanding only) During a Class A storm, essentially the 6 single axle dump trucks and 1 tandem truck are dispatched for sanding. One of the front end loaders is also used for loading sand into the trucks. Class B Storm During a Class B storm, all dump trucks, road grader, 2 front end loaders, 2 one ton trucks and the jeep are dispatched for snow removal . The jeep and 1 of the one ton trucks are basically used for the parking lots and sidewalks. The other one ton truck is used for assisting in the snow removal in the downtown areas around the nodes . The bobcat and snowblower attachment to the loader are basically used during cleanup after the storm is over. Class C Storm The same equipment as used during a Class 3 s .orm are used during a Class C storm. 5-Year Capital Equipment Plan _ The proposed 5-year equipment replacement plan for the Public Works Department is included in the Appendix. The following snowplowing equipment is scheduled for replacement in the 5-year plan. 1992 - Replace the 1975 Fiat/Allis front end loader . Replace the 1980 tandem truck (#106 ) . 1993 - Replace truck # 102 with same. 1994 - None 1995 - Purchase a 2nd Bobcat. 1996 - Replace truck # 103 with same. Truck # 103 will go on standby and truck # 102 will be sold. 15 . • VII . EQUIPMENT MAINTENANCE AND PREPARATIONS Preparation of Equipment Each year in September and October all snow removal equipment will be inspected by the City Mechanic and all repairs made. The street and park maintenance employees will provide assistance in performing routine preventative maintenance items . Sanders will be installed on all vehicles no later than November 15 of each year, or as soon as the weather dictates it. All plows and plowblades shall be inspected and arranged in the yard to allow the rapid hookup in the event of a winter storm. All plowblades in stock shall be inventoried and additional blades ordered as needed. All equipment should be installed and tested to ensure proper working condition. Any defects or failures should be immediately repaired by the City Mechanic. Emergency Repairs During a storm, the City Mechanic is a vital part of the snow removal plan and actually has a snow plow route assigned to him. In the event of an emergency breakdown of any equipment, the operator shall notify the mechanic who shall immediately return to the City garage to make the necessary repairs . The operator whose vehicle is down shall take the City Mechanics snowplow and return to finish his own route until such time as the vehicle is repaired. When the City Mechanic is pulled from his route, one of the trucks from the Green Route shall replace the City Mechanic on Lhe Brown Route to provide two trucks plowing in tandem. Preventative Maintenance After each use or the next day, all equipment including the undercarriage of the trucks should be cleaned with high pressure hoses and allowed to dry. After drying , all exposed metal parts such as chains, sprockets, etc. should be thoroughly greased and preserved. All plowblades and sanders should be thoroughly checked and prepared for the next storm. Any observed deficiencies in the equipment should be scheduled for immediate repairs with the City Mechanic. 16 . Equipment Maintenance and Preparations - Continued Operator Checklist After each storm or prior to the next one, each vehicle shall be thoroughly inspected by the assigned operator and the vehicle checklist completed (see Appendix) . The operator is responsible for its condition and if the vehicle is thoroughly checked out after the storm it will be ready to go for the next storm. During the snow/ice season the following inspections should be made: 1. Inspect the condition of the mold board and cutting edge of all snowplows. Inspect plowblades frequently. Re- place the plowblades that are worn to avoid eating into the back plate of the plow. 2. Inspect snow plow hoists. Check all air and hydraulic hoses. 3 . Inspect all vehicles lighting and warning lights. 4 . Check all brakes, steering, clutches, transmissions and engines to make sure they are operable. 5. Check all spreaders, hoses and fittings. Check all spinners , augers , controls and other attachments to see that they are all functioning properly. 6 . Check all fluid levels , tires , etc . 7 . Check all safety equipment , flashin, i do:s . etc . Each time the operator enters his vehicle, he should walk around the vehicle and do an exterior inspection. Removal and Storage When the Dir ct,,r is end he w ._1.1 le, all :inc• _.. r:.. ove from the trucks . All repairs should be made where necessary and an overall evaluation done on the condition of each piece of equipment. Any recommendations for replacing equipment should be forwarded to the Director. All equipment shall be prepared for storage and painted if necessary. The equipment should be stored within the yard or in the garage so as to be out of the way for the summer season. 17 . VIIII . CHEMICAL APPLICATIONS , SANDING The Department of Public Works use a sand/salt mixture of 5 parts sand to 1 part salt ( 5 : 1 ) . The sand is needed to provide traction at intersections , hills and curves. Approximately 1 ,000 tons of sand is stockpiled at the beginning of each winter. Salt is needed to keep the sand from freezing and also to start the process of melting the snow or ice. Environmentally, salt is no longer acceptable to put on the streets directly. With the exception of MNDOT, there are very few governmental units using straight salt. Based on experience and trials , it has been found that a 5 : 1 ratio of sand to salt works the best in Minnesota's climate. The majority of City' s in the metropolitan area use this ratio as does Scott County, Approximately 200 tons of salt is stockpiled prior to winter in the salt shed. This is then mixed in with the sand at the 5 : 1 ratio. Salt will not melt under 15-20 degrees F and sometimes calcium chloride will be added to act as a catalyst to initiate the melting process during colder temperatures . Calcium chloride is not used exclusively due to its high cost and because of the water it creates due to rapid melting, which could refreeze on the roads . Each truck is equipped with either a spinner type or a roller type sander. Each sander can be adjusted for the proper application rates depending on the weather conditions . The snow and ice control industry are continuing to search for an acceptable alternative to salt, due to its negative environmental affects . But to date , there are no other chemicals that are economically feasible and widely accepted in the metro area. 18. IX. CLEAN UP AND HAULING Once a snowstorm is over and all streets have been plowed, the Public Works Department will attempt to clean up the Central Business District as soon as possible by hauling snow out. This would normally be done the day after a storm, unless another storm is approaching. The hauling operations is normally scheduled for 2:00 am in order to minimize the disruption to the CBD. All street maintenance employees and two park maintenance employees assist in this operation. The snow is blown into trucks and hauled to Huber Park along the Minnesota River. Clean up obligations also include using the bobcat to plow or snowblow all of the concrete boulevard areas in the CBD and around the brick nodes that are part of the downtown streetscape. Two park employees will assist in this operations ahead of the hauling and main clean up operations. After several snowstorms, the City of Shakopee assists MnDOT in hauling snow off First avenue. The City is reimbursed for this operations . Periodically, the snow along the 10th Avenue sidewalk needs to be cleaned up and hauled away. The sidewalk is located along the curb and consequently there is no boulevard for snow storage. Rather than plow the snow onto the sidewalk, a windrow of snow is left along the parking lanes on the south side of the street. The snow is then picked up and hauled away when we have time in order to preserve the parking lane and allow the water to drain into the curbiines . The length of time required to complete the clean up after storm varies with the severity of the storm, but it is quite common to spend several days cleaning up after a monster storm. Many of the City streets can become very narrow in the later stages of a heavy snow season. This results in intersections becoming somewhat dangerous , visibility is reduced and sightlines impeded due to the sncw piles at the inti'_ se tions . The t^a.1 i.._ operations is often expanded towards the end of winter to inciude most intersections. The hauling operations could get very costly and conceivably all time between storms could be spent on hauling. 19 . X. CITY PARKING ORDINANCE The City Code of Shakopee, Section 9. 50 states that calendar parking shall be in effect on all streets between November 15th and April 1st. The calender parking ordinance allows parking on the odd numbered side of the street on odd numbered days and the even numbered side of the street on even numbered days during the hours of 2 :00 am to 6 :00 am for this period. This parking ban is in effect as long as weather conditions warrant plowing and shall continue until the roadway has been plowed fully. Any vehicles found in violation of this ordinance _ during the snow removal operations will be tagged and if not removed in 4 hours will be towed at their own expense. The plow operators will notify the Command Center via radio of any violators who in turn will notify the Shakopee Police Department for enforcement. Section 9. 50 of the Shakopee City code also designates certain streets as snow emergency routes. During a snow plow operation, there shall be no parking at all on these designated snow emergency routes. Any vehicles in violation of this provision will be immediately tagged and towed at the owners expense. Once a snow plan operation is initiated, the Shakopee Police are notified and immediately start ticketing parked vehicles ahead of the snow plowing in an attempt to get all parked cars removed which severely hamper the snow plowing operation. Found in the Appendix is a map showing the designated snow emergency routes . The following is a listing of those streets that are snow emergency routes : Tenth Ave . from Tyler Street to Shakopee Ave . Shakopee Ave. from Tenth Ave. to Eleventh Ave . Sixth Ave. from Holmes St . to Adams St. Fourth Ave. from Holmes St . to Marschall Rd. Third Ave. from Harrison St. to Holmes St. Holmes St. from First Ave. to Tenth Ave . -' Angar St . from Sixth Ave. to Tenth Ave . Harrison St . from Tenth Ave. to Vierling Dr. and Third Ave. to Sixth Ave. Scott St. from First Ave. to Sixth Ave. Minnesota St. from First Ave. to Fourth Ave. Market St. from Fourth Ave. to Tenth Ave. Twelfth Ave. from Adams St. to Taylor St. Spencer St. from First Ave. to Tenth Ave. Vierling Drive from County Rd. 16 to County Rd. 79 20. • XI . SAFETY AND TRAINING While the main purpose of our Snow and ice Control Plan is to provide safe travel for motorists and pedestrians , this does not mean that we are to overlook our own safety or the safety of _ those people with whom we come in contact. The following steps are taken towards improving the overall safety of our operations . 1 . All operators are required to check their equipment before entering the vehicle. After each storm, a thorough inspection of each vehicle is made to allow for repairs prior to the next storm. 2. All mechanical problems are reported immediately to the supervisor. In the case of emergency repairs , the City Mechanic is removed from the snow plowing operations immediately to make necessary repairs . 3 . All traffic laws are obeyed. The snow plow vehicles are required to observe all speed limits and regulatory signs. 4. All vehicles will have their headlights on as well as their flashing strobe lights 5 . All operators will be as helpful to stranded motorists as possible. If it is apparent that we can not provided adequate assistance, we will notify the Police Department or Command Center via radio to send assistance. 6 . No Public Works employee shall work longer than 16 hours in any one shift during a storm without having at least 8 hours off. 7 . Be as courteous as possible to the surrounding traffic and the public. IN HOUSE TRAINING At the direction of the Director of Public Works, a one day _ training session and review of this snow plan will be held during October or November for all snow remo % Th session will emphasize the following : -Route changes ( i .e. new streets or deletions ) -Assignment changes -Update on new equipment -Schedule preparation of snow equipment -Feedback from drivers on routes , ideas and suggestions -Revise this snow plan 21 . Safety and Training - Continued MNDOT EQUIPMENT SHOW AND SNOW PLOW RODEO All available operators will attend the annual MnDot equipment show and snow plow rodeo held at State Fair Park in October. This one day event brings together all available manufacturers and new technology regarding snow plowing equipment or procedures . In addition to the equipment show, the MnDOT snow plow rodeo finals is held bringing together all district winners. To date, municipalities are not allowed to enter the contest, but MnDOT is considering opening this up to cities and counties in the future. Any operator wishing to enter the local contest, once cities are allowed to participate, will be allowed and encouraged to enter the competition. This competitive event serves to kick off the upcoming season, promotes employee morale and involvement and generally gets everyone thinking of winter. MANAGING SNOW AND ICE CONFERENCE Annually, the University of Wisconsin Madison extension program offers a two day conference on managing snow and ice. This very intense conference presents valuable information on numerous snow/ice topics and is attended annually by over 100 people from around the country. It is proposed to send Public Works personnel to this conference as needed. APWA NATIONAL SNOW CONFERENCE The American Public Works Association holds a National Snow Conference annually. This conference consists of an equipment show along with seminars . This is the only conference that pulls together all equipment from all manufacturo of sr o•.;!i_.n .ontTo1 CJI gidun',.-. in a single arena, displaying the latest technologies and advances . In addition, there are many excellent seminars dealing with a wide range of topics and presented by many of the leading authorities on the subjects. In keeping with the current City policy of allowing participation in national seminars every other year, it is proposed that either the Director or Foreman attend this conference accordingly. 22. XII . ACCIDENT PROCEDURES Even though our operators are as careful as possible, there may be times when they are involved in an accident. There are two types of accidents for which we have procedures: Vehicle Accidents and Minor Damage Incidents. MINOR DAMAGE INCIDENTS Basically, these involve damage to items such as mailboxes , garbage cans, sod or other small items that are damaged by the plow. All operators are instructed to get as close to the curb or the gravel shoulder as possible, but yet avoid mailboxes , etc. This is often quite difficult due to the overhang of the plow extending about 2 feet beyond the cutting edge. But if we do not get close to the mail box, the Post Office will not deliver mail to the resident. There are approximately 300 mailboxes along our snow plow routes. Another feature of Shakopee City streets that promotes damage is surmountable curb and gutter in the newer subdivisions . The operators cannot tell if the cutting edge is following this type of curb and quite often, they will ride up over the curb and take out sod along the yards. The Public Works Department would like the City Council to consider strongly revising the current curb and gutter specifications to eliminate the use of surmountable curb and gutter in the future. If the operator knows that his plow has caused minor damage to an object, he should immediately call this in on the radio to the Public Works Secretary for her to record on the Minor Damage Report form. If there is no one available in the office , the operator will take down all pertinent information on the spot and complete the Minor Damage Report. In all cases, the supervisor should be notified if possible. The Minor Damage Report is included in the Appendix and consists of obtaining the following information : a^dr ?s . t )e of damage , time it occurred, owner notified and basically what happened. All minor damage reports must be turned in to the supervisor and/or Director at the end of a storm. 23. Accident Procedures - Continued VEHICLE ACCIDENTS If a snow plow vehicle is involved in a vehicle accident, either a parked car or a moving vehicle , the supervisor should be contacted immediately by radio. The Director should also be notified as soon as possible. The Director and/or Supervisor will immediately report to the scene of the accident to investigate and they will contact _ the Shakopee Police also. The operator should make sure that if there are any injuries, the persons are comfortable and should tell the Supervisor to send medical help if necessary. A complete accident report must be filed by the operator and submitted to the Director and also the Finance Director for insurance purposes. On the job injuries to the operator must be reported immediately to the supervisor and an injury report filled out with the City's Personnel Department for insurance purposes. 24. XIII . COMPLAINTS The majority of citizens and motorist recognize the importance of our task to keep the streets open and safe during a winter storm and are very respectful of our snowplows. But occasionally there is the vocal minority who will complain about our operations. The type of complaint varies , but essentially consists of three main ones: damage to their property, plowing in their driveway after they've plowed it and snowplows not observing traffic laws or signs. Each and every call will be investigated and followed up on. Upon receiving a complaint, it will be recorded into the complaint log form as shown in the Appendix. The reasons for logging the complaints are to ensure the appropriate follow up is completed and also to identify recurring complaints to determine if there is a problem in a particular area or with a particular driver or if it is an unjustified chronic complainer. At the conclusion of each storm, the plow operations will be reviewed and critiqued and the number and type of complaints will aid us in improving our operations. There may very well be extenuating circumstances and situations for which a complaint is .justified and there will be no plausible excuse or explanation. Our goal is to limit those situations and minimize the number of complaints received. 25 . INTERGOVERNMENTAL JURISDICTION — The State of Minnesota has jurisdiction over plowing and sanding the following roads, not the City: T.H. 169 — T.H. 101 T.H. 300 Scott County has jurisdiction over plowing and sanding the following roads: C.S .A.H. 15 C.R. 77 C.R. 79 C.S.A.H. 17 C.S.A.H. 83 C.R. 16 C.R. 18 The City of Shakopee has agreed to plow and sand the _ following portions of the County Roads and is reimbursed by the County for this maintenance. C.R. 77 (Apgar St) from 10th Ave to 6th Ave C.R. 79 (Spencer St) from 10th Ave to Shakopee Ave C.S.A.H. 16 (4th Ave, 6th Ave, Fuller St) from Marschall Rd to T.H. 300 26 . -- TABLE OF CONTENTS A. Reporting Forms Al - A6 B. 5 Year Capital Equipment Plan A7 C. Yearly Snowfall Totals A8 D. National Weather Service Definitions A9 E. Snow Emergency Routes Al2 F. Snow Routes - Street Listings A13 - A19 G. Sidewalks A20 G. Snow Route Maps DATE TRUCK # DRIVER CITY OF SHAKOPEE PUBLIC WORKS DEPARTMENT SNOW PLOWING/SALTING REPORT MILEAGE QUITTING MILEAGE STARTED • TOTAL MILES DRIVEN • TIME QUITTING TIME STARTED TOTAL HOURS WORKED AMOUNT OF- SAND USED (approximate tons) _. ASSIGNED ZONE AND/OR AREA DOWN TIME AND WHY YOU WERE DOWN COMMENTS SIGNED/DRIVER SUPERVISOR Al. CITY OF SHAKOPEE PUBLIC WORKS DEPARTMENT VEHICLE ASSIGNMENT LOG DATE CLASS OF STORM VEHICLE # DRIVER ASSIGNED ROUTE CCnN NTS SUPERVISORS SIGNATURE A2. CITY OF SHAKOPEE PUBLIC WORKS DEPARTMENT SUMMARY OF STORM DATE CLASS OF STORM TIME STORM ENDED TIME CREWS ENDED TIME STORM STARTED TIME CREWS STARTED TOTAL HOURS OF STORM TOTAL HOURS WORKED PRECIPITATION SNOW ICE SLEET RAIN TOTAL INCHES PRECIPITATION COMMENTS TEMPERATURE: STARTING STORM ENDING STORM COMMENTS WINDS: SPEED DIRECTION COMMENTS TYPE OF RESPONSE TO STORM SANDING PLOWING - UNDERBODY BLADES PLOWING - FRONT BLADES BOTH PLOWING AND SANDING NUMBER OF VEHICLES DISPATCHED NUMBER OF EMPLOYEES WORKED SUPERVISORS SIGNATURE A3 . - A W H a a OCC A x - x w a £ U H Ei O H a W • H Z E- 3 O • Z E4 El a • E+ A a 0 V) a • w x a o 3 W C7 o H • < A • 0 � w a 3 O 0 i Z w ( a E4 a x o 0 Z < c 0 H 0 A A — W El A w H — a A A4. I c:) . N . _ . _•ci ::-.1 i Ln • IN p W• V, lE � No _'W C T O I R CT 1. - ill MC �1� V —I Q /� �' C G SIO t -1 C ` _�- c E uy o. M p, -•_ c 0 r - `- -o. c _ r. M N C J V O W I - r- C - `^ _ d O1 2 d L a`. O d - .... ... Q r ^ O. ,, .ted' t iC Li. A O.— L y d C .�. J G N .- 3 m W m 4 Ir O r s C c c • - 4% •i I _ U I i -- r = t G p, G I = C C I s c' C G ..` d C7 = O I • 2 L _. - — • A r c m E U 1I-, c C -0 _ - v3 E gr.,.0 I c cL) CI --5 = J - - = • C - N ial V FT N D - - - - • IN - y _ �. tt 3 a.C C q = ., i E t d 1 j7 .o a. 3 .. .e E c .i d d •1O, L D ~ Z= C� C (;� -` �' S N U N L W f= W O = N O O. E i • I W W - G O G u'f O O N e"9 e^ e'^ h N C Y : hh . c - °- z - : - _ f i _ _ r. a -ac s __ t N I C C ..- 1+- '27• B O �+ J I% .11 J o C p V L' - C O C a a• c .c >. cr. O G. u G G c i v C a_ < U C O C. U O O U Co O © J C YS' C • v -- - s ,= h0 G Q < - c < - r e": e"1 C C. O Lc-J5 E C.. I x - : - .` L E - E C s- _> Gr - - _ - • ._ r_ t1: re. s _ L _ - - - - - - - - - • c C Cr: I 14 r_ Ca • V Y - R - . r, - - G �_ C • V `• - C R . v. • G - C P = e G C > 'J 7: - Y n e+ ae C u tC - uS 1 .- v d = n `o Cr! s - C e1 - - UI- :i y E C ` v - - = = a [ .7 - Y- _ >. f-. P ..... _ .... , _ .... . = _ < r. _ ` G r _ 4 Y v s �_ J .7. _ = 1 1<- 75. - i = = r.- - C r= C .. w - R Z.- - -- - t, - L r ` - E. C - L. L 4 zr e: _Ir c =L. 4 - - - - `a et e_. - ., I< a - - _ ` __ _ - - .. - - L: - :F.2- _ _ - ...I L c 3 ! -_ C .1 r C = N = = ,i C 4 •Y 'l..: ` �.- y S-- - t • < : an e: -< • Y T. v L N rr C. 4 Y V. < 1-7 < v. r C .0 :- .` • ze Cs. 4 I i s s C Ci.`- eL- e . y _ r LI I• 4 - - - 6 = r.' 'L .vt ic,I = .7, _ - - .-= - - y- -• - . _1 - - . - .4. `- __` 'rte. - - _ = _• % - < _ ;I . .,. _ • 4C - e' L 4 m - 4 . C E. _ R L 3. I.- _ V t• - - - _ '- C 4 - - < - - r r-. < 5.= ; :e."...54 .7:... =.7.:..)- - 4.... ....-... ..••-• ..... s- •-• 4•-•-_ 111 • -, of �: c 1- x = _ - _- - - _= _1_- - =, r1 A.:7 1 w F 0 Z __ 0 0 z a a o z 0 0 a U z 16FcC H a) a W e a w +� Z G o 0 T U C a z o 0 0 ›. 3 a 0 Z Z U •!.. 0 0 U Z a H j 0 G W , 7 z z -- W 5 YEAR CAPITAL EQUIPMENT PLAN STREET 1992 1993 1994 1995 1996 Single Axle Truck w/Sander 65 ,000 65 ,000 52,000 & Underbody Blade Loader 80,000 Street Sweeper 95 ,000 Office Computer 3,500 Tree Clamp for Loader 7 ,000 Bobcat w/Attachments 44,000 Subtotal $155 , 500 65,000 95,000 44,000 52 ,000 SHOP Infrared Scope 13,000 Subtotal 13,000 PARK Small Mower (Hustle) 15 ,000 Large Tractor Mower (Jake ) 30 , 000 Top Dresser 8,000 Truck 1 Ton Stake 18,000 Weed Sprayer 6 ,000 Replace 84 Ford Tractor 18 ,000 ( 134) Subtotal 6 ,000 33 ,000 30 , 000 8 , 000 18 , 000 POOL Subtotal 0 0 0 0 0 List Total 161 , 500 111 ,000 125 ,000 52,000 70,000 CARRY FORWARD/DELAYED Total 0 0 0 SEWER FUND New Jet Machine 80,000 A7 . YEARLY SNOWFALL TOTALS NORMAL SNOWFALL 48" YEAR TOTAL INCHES OF SNOW 1980-81 21 . 1 1981-82 95 .0 1982-83 74.4 1983-84 98.6 1984-85 72.7 1985-86 69 . 5 1986-87 17 .4 1987-88 46 .0 1988-89 56. 3 1989-90 39.0 1990-91 43 .6 A8. III . WINTER STORMS - NATIONAL WEATHER SERVICE DEFINITIONS The following publication has been submitted by the National Weather Service defining winter storms and the various terminology used in their forecasts . WINTER STORMS U.S. DEPARTMENT OF COMMERCE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Weather Service Central Region TYPES OF WINTER STORMS: Freezing rain or freezing drizzle is rain or drizzle occurring when surface temperatures are below freezing. The moisture falls in liquid form but freezes upon impact, resulting in a coating of ice or glaze on all exposed objects . The occurrence of freezing rain or drizzle is often called an ice storm when a substantial glaze layer accumulates . Freezing rain and drizzle frequently occur for a short time, as a transitory condition, between the occurrence of rain or drizzle and snow. SLEET STORMS are sometimes incorrectly referred to as ice storms . Sleet can be easily identified as frozen rain drops ( ice pellets) which bounce when hitting the ground or other objects. Sleet does not stick to trees and wires but in sufficient depth can cause hazardous driving condition. The National Weather Service uses the terms ice storm, freezing rain, or freezing drizzle to warn the public when a coating of ice is used to indicate ice coatings which because of the extra weight of the ice will cause a great deal of damage to trees , wires , etc. (Damage will be greater if the freezing rain or drizzle is attended by high winds . ) Snow comes in many destructive forms . Sne f:a. ischar _ z d as continuous or intermitt.ent , sno-r flurries , or if showery, as snow squalls. Blowing snow, drifting snow and blizzards frequently occur during a snowfall but are dependent upon other weather elements such as the wind and temperature. The word snow, without a qualifying word such as occasional or intermittent, means that the fall of snow is of a steady nature and will probably continue for several hours. A9 . Winter Storms - Continued The National Weather Service issues heavy snow warnings to _ the public in areas where a substantial accumulation is expected. The term heavy snow warnings is generally used in the forecast when a fall of four inches or more is expected in a 12 hour period, or a fall of six inches or more is expected in a 24 hour period. Snow Flurries are defined as snow falling for short durations at intermittent periods ; however, snowfall during the "flurries" may reduce visibility to an eighth of a mile or less . Accumulations from snow flurries are generally small . Snow Squalls are brief, intense falls of snow for short durations and are comparable to summer rain showers. They are frequently accompanied by gusty surface winds. Snow accumulations from snow squalls are usually small. Blowing and drifting snow generally occur together and result _ from strong winds and falling snow or loose snow on the ground. Blowing snow is defined as snow lifted from the surface by the wind and blown about to a degree that horizontal visibility is restricted. The term blowing snow is used alone when no appreciable drifting is expected. The term drifting snow is used in forecasts to indicate that strong winds will blow falling snow or loose snow on the ground into significant drifts . In the e Plains , the combination of blowing and drifting snow occurring without falling snow is often referred to as a "ground blizzard" . A blizzard is the most dramatic and perilous of all winter storms . Blizzards are characterized by low temperatures and by strong winds bearing large amounts of snow. Snowfall is usually present during the early stages of a blizzard. However, most of the snow accompanying a blizzard is in the form of fine , powdery particles of snow which are whipped from the surface in such great density that. attimes the visibility is only a f ,w, yard„ , thus creating a blinding condition. The National Weather Service issues blizzard warnings when winds with speeds of at least 35 MPH accompanied by considerable falling and/or blowing snow are expected to reduce visibility below one-fourth mile for an extended period of time . When blizzards of extreme proportions are expected, "severe" blizzard warnings are issued. "Severe blizzard warnings indicate A10. Winter Storms - Continued wind with speeds of at least 45 MPH plus a great density of _ falling and/or blowing snow restricting visibility to near zero and a temperature of 10 degrees F ( 12 degrees below zero C) or lower. Strong wind when combines with low temperature causes a very rapid cooling of any exposed surfaces. Unprotected portions of the body, such as the face or hands can chill rapidly and should be protected as much as possible from the cold wind. A very strong wind combined with a temperature nearly 50 degrees lower combined with a calm atmosphere. Arctic explorers and military experts have developed a term called the wind chill factor or wind chill index which states the cooling effect if various wind and temperature combinations . A strong wind can make any low temperature more "chilling" . A winter storm watch might be issued in advance of expected blizzard, heavy snow or ice storm conditions. 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I t..... — •• N.N I -'7•,,,› "4-1111 I .' ;1 ) i) r • i Y • •• ,, ..,..• 1 f .7- ! 4N ..-`--/• . ./ .. . 11 ... 1 — \ 1• ilr• 1 I ... •••• 1 1- i 1 11 • — - -• • •• BLACK ROUTE (Eastern Rural Streets ) * 1 . Vierling Drive - C .R. 17 to C.R. 16 2 . Secretariat Drive 3. Industrial Park Area (Valley Industrial Boulevards North and South, Valley Park Drive, Citation Drive, Industrial Circle, 12th Avenue) 4. Frontage Roads on T.H. 101 -Peavey (Northside) -Valley Fair (Northside) -Raceway Park L -Auto Auction -Stagecoach (DO NOT DO ZIEGLARS ! ) 5. 13th Avenue - East of C.R. 18 6. Boiling Springs Lane 7. McQuire Circle/Court 8. Muhlenhardt Road 9. Horizon Heights Area ( Sunset Court, Horizon Drive, Horizon Circle, Foothill Trail) 10 . Hilldale Drive 11 . Pike Lake Road 12. Montecido Drive 13. McKenna Road and Petsch Driveway 14 . Thrift Shop Driveway 15 . Mielke Drive 16. 1/4 Mile Road L *Snow Ease •:tee-.. _ Rou:es 1 L A13. L 1 L GREEN ROUTE (North - South Streets ) * 1 . Holmes Street -1st Avenue to 10th Avenue 2 . Lewis Street -1st Avenue to Levee Drive 3. Sommerville Street -1st Avenue to 10th Avenue & Huber Park * 4 . Spencer Street -Huber Park to 10th Avenue 5 . Fuller Street -11th Avenue to Levee Drive * 6 . 10th Avenue -Tyler Street to C.R. 17 7 . Levee Drive -Lewis Street to Scott St (at 1st Ave) 8 . Atwood Street -Levee Drive to 11th Avenue * 9 . Scott Street -1st Avenue (North alley on Scott ) to 11th Avenue *10 . Apgar Street -1st Avenue to 10th Avenue 11 . Shumway Street -2nd Avenue to Prairie View addition (McDevitt Street) 12 . Pierce Street -2nd Avenue to Prairie View Addition (Menke Avenue) 13 . Clay Street -Shakopee Avenue to south of 10th Avenue _ (Stillman) 14 . lith Avenue -Adams Street to Tyler Street *15 . 12th Avenue -Adams Street to Taylor Street (Minnesota Valley Mall ) 16 . Notermann Addition -Quincey Street to Tyler Street 6th Avenue to 12th Avenue ( excluding Harrison) L 17 . West Shakopee Avenue-Jefferson to Madison 18 . Minr:?so La Valley Ad: _ i lor.-P're. _Jent i l S' ee , Polk Tyler Street, 13th Avenue East L- 19 . Hiliwoor_ Drive 20 . Londonberry Court *All or portions of these streets are Snow Emergency Routes A14. — BROWN ROUTE (East - West Streets ) * 1 . 3rd Avenue - Marschall Road to Harrison Street * 2 . Harrison Street - 3rd Avenue to 13th Avenue 3 . Adams Street - 6th Avenue to 3rd Avenue, including -' 4th Avenue, Adams to Harrison * 4 . 4th Avenue - Marschall Road to C.R. 83 - Marschall Road to Cass Street 5 . 5th Avenue - Webster Street to Market Street * 6 . 6th Avenue - Webster Street to Main Street 7 . 7th Avenue - St. Marks Road to Eastview Addition 8 . Eastview Circle and Prairie Street 9 . 8th Avenue - Eastview Addition to Atwood Street 10 . Shakopee Avenue - Apgar Street to Fuller Street *11 . Shakopee Avenue - Holmes Street to Marschall Road to 11th Avenue 12 . Cavanaugh Drive/Viking Steel Road 13 . Shenandoah Drive * All or portions of these streets are Snow Emergency Routes A15 . • ORANGE ROUTE (North - South Streets East of Spencer Street) OPEN UP PARKING LOT AROUND PUBLIC WORKS BUILDING WHILE EVERYONE IS GETTING READY. 1. Gorman Street 2. Naumkeag Street - 4th Avenue to Bluff Avenue 3. Bluff Street Area - both sides of HWY 101 (Main Street to �. Marschall Road) 4. CBD Intersections, alleys , etc. 5. East End short street along 2nd Avenue * 6 . Minnesota Street - 1st Avenue to 5th Avenue ` 7. Dakota Street - 2nd Avenue to 5th Avenue * 8. Market Street - 4th Avenue to 11th Avenue 9 . 5th Avenue - Main Street to 10th Avenue 10. Upper Short Streets - Legion Street to Main Street, 10th Avenue to 11th Avenue 11 . 11th Street - Spencer Street to Minnesota Street ` 12. Meadows Addition (Minnesota Street & Court, Pondview Court, Vierling Drive & Court, Goldenrod Lane, Larkspur Lane & Court, Mint Circle, Clover Court 13 . Prairie Estates (Legion Street, Prairie Lane & Court, Sunflower Circle) 14. Minnesota/Dakota - 7th Avenue to 10th Avenue L 15. Pearson Road (by Church) 16. Scenic Heights Area (Sibley to Austin Court, Shakopee Avenue to 11th Avenue , irciud ng 0.21 eu'-d(,- ; z .:. . 17 . All::ys ( i f needed) * All or portions off these streets are Snow Emergency Routes A16 . RED ROUTE (Hauer' s and South Subdivisions ) 1 . Roundhouse Circle 2 . Killarney Hills (Tyrone Drive/Sharon Parkway) 3 . Hauer' s Addition (Hauer Trail , Park Ridge Drive , Emerald Lane , Limestone Drive , Onyx Drive , Diamond Court & Jade Circle ) 4 . Heritage Subdivision ( Heritage Drive, Murphy Avenue, Sapphire Lane , Ruby Lane , Granite Drive) 5 . Valley View Road ( C.R. 17 to C.R. 83 ) 6 . Hillside Estates ( Hillside Drive) 7 . Timber Trails/Stonebrooke ( Lakeview Drive , Wood Duck Trail , Blue Heron Trail ) 8 . Weinandt Acres ( 29th Avenue , Marcia Lane , Maxine Court ) 9 . Deerview Addition ( Norton Drive , Sycamore Ci_. le , Mulber7y Circle ) 10 . Eaglewood ( Eaglewood Lane , Drive & Circle , Bridge Spur Crossing ) A17 . BLUE ROUTE ( 2ND AVENUE) 1 . 2nd Avenue - Pierce to Shawmut 2 . Brooklane - — 3 . Frontage Road along T.H. 169 (S.M. Hentges ) 4 . 3rd Avenue, Harrison to T.H. 169 (Friendship Manor) When done , go onto sidewalks ( i .e. 10th Avenue) A18. YELLOW ROUTE (Downtown Parking Lots) 1 . City Hall (also do parking lot for City vehicles ) 2 . Brambillas 3 . 2nd Avenue - Gene Brown 4 . 2nd Avenue - South of tracks by Marquette Bank 5 . 2nd Avenue and Fuller 6 . Library 7 . Community Services Building 8. Memorial Parking Lot 9 . JEJ Parking Lot 10 . Scout Building Driveway (Lion' s Park ) A19 . SIDEWALKS 1 . Downtown Area (Adjacent to parking lots ) Library - Lewis Street side Parking lot area South of Marquette Bank - Lewis Street to 2nd Avenue and Holmes Street Parking lot - Gene Brown - Lewis Street and 2nd Avenue Lewis Street from alley to Levee Drive Parking lot on Fuller Street - half a block - Berens Fuller Street - Brambillas parking lot from alley to Leeve Drive All Railroad Crossings 2. 10th Avenue: Marschall Road to Dakota Street (Both sides ) Marschall Road to Tyler Street (South side) A20. / C-• MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Resolution No. 3494 , Apportioning Existing Assessments Within the Meadows 6th Addition DATE: November 14 , 1991 INTRODUCTION & BACKGROUND: The Developer' s Agreement for The Meadows 6th Addition contained the apportionment of the existing special assessments against the new lots created as a result of the plat of The Meadows 6th Addition. The plat has been filed with the County Recorder and parcel numbers have now been assigned to the new lots. The attached Resolution No. 3494 formally apportions the special assessments against these new lots. RECOMMENDED ACTION: Offer Resolution No. 3494 , A Resolution Apportioning Assessments Among New Parcel Created as a Result of Platting of The Meadows 6th Addition, and move its adoption. JSC/tiv i i i i i i i RESOLUTION NO. 3494 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF PLATTING OF THE MEADOWS 5TH ADDITION WHEREAS, on August 25, 1981, Resolution No. 1891 adopted by the City Council levied assessments against properties benefitted by construction of the 1981-1 V.Z.P. Interceptor; and WHEREAS, on September 20, 1988, Resolution No. 2946 adopted by the City Council levied assessments against properties benefitted by construction of the Valley Industrial Park Sewer Extension from the West side of County Road 17 to the East side of County Road 79, Project No. 1987-13 ; and WHEREAS, on October 18, 1988, Resolution No. 2974 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Meadows 1st Addition; and WHEREAS, on October 3, 1989, Resolution No. 3121 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Meadows 2nd Addition; and WHEREAS, part of Outlots B and E of Meadows 1st Addition and Outlots A and D of Meadows 2nd Addition have been subdivided into the plat of Meadows 4th Addition; and WHEREAS, on June 5, 1990, Resolution No. 3237 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Meadows 4th Addition; and WHEREAS, the balance of Outlot E of Meadows 1st Addition has been subdivided into the plat of Meadows 5th Addition; and WHEREAS, on August 6, 1991, Resolution No. 3437 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Meadows 5th Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against Outlot C, Meadows 4th Addition and Outlots B & C, Meadows 5th Addition because of the platting of Meadows 6th Addition; and WHEREAS, the property owners have agreed to the apportionment through the execution of a developers agreement for Meadows 6th Addition. Resolution No. 3494 Page -2- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA That the 1991 payable remaining balance of assessments to parcel #27-150-045-0 ($14 . 17 for the 1981-1 Interceptor and $60. 03 for the 1987-13 V.I.P. Sanitary Sewer Extension) , and to parcel #27-158-035-0 ($2, 084.97 for the 1981-1 V.I.P. Interceptor and $8,834.42 for the 1987-13 V.I.P. Sanitary Sewer Extension) , and to parcel #27-158-036-0 ($211. 08 for the 1981-1 V.I.P. Interceptor and $894.41 for the 1987-13 V.I.P. Sanitary Sewer Extension) are hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof. BE IT FURTHER RESOLVED, that all other parts of Resolution Numbers 1891, 2946, 2974, 3121, 3237, and 3437 shall continue in effect. Adopted in adjourned special session of the City Council of the City of Shakopee, Minnesota, held this 19th day of November, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney EXHIBIT "A" MEADOWS 6TH ADDN. ASSESSMENT REAPPORTIONMENT TABLE P.I.D. NO. DESCRIPTION 1981-1(55) 1987-13 (63) TOTAL 27-160033-0 OUTLOT A $122 . 19 $517 .74 $639 . 93 MEADOWS 6TH 27-160034-0 OUTLOT B $979.71 $4, 150.80 $5, 130. 51 MEADOWS 6TH 27-160001-0 LOT 1 BLK 1 $37.76 $160. 01 $197 . 77 MEADOWS 6TH 27-160002-0 LOT 2 BLK 1 $37.76 $160. 01 $197.77 MEADOWS 6TH 27-160003-0 LOT 3 BLK 1 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160004-0 LOT 4 BLK 1 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160005-0 LOT 5 BLK 1 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160006-0 LOT 6 BLK 1 $37.76 $160. 01 $197 . 77 MEADOWS 6TH 27-160007-0 LOT 7 BLK 1 $37 .76 $160 . 01 $197 .77 MEADOWS 6TH 27-160008-0 LOT 8 BLK 1 $37 .76 $160. 01 $197 . 77 MEADOWS 5TH 27-160009-0 LOT 9 BLK 1 $37 .76 $160. 01 $197 . 77 MEADOWS 6TH 27-160010-0 LOT 10 BLK 1 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160011-0 LOT 11 BLK 1 $37 .76 $160. 01 $197 .77 MEADOWS 6TH 27-160012-0 LOT 12 BLK 1 $37.76 $160. 01 $197 . 77 MEADOWS 6TH* 27-160013-0 LOT 13 BLK 1 $37.76 $160. 01 $197 . 77 MEADOWS 6TH* 27-160014-0 LOT 1 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH EXHIBIT "A" MEADOWS 6TH ADDN. ASSESSMENT REAPPORTIONMENT TABLE P. I.D. NO. DESCRIPTION 1981-1(55) 1987-13 (63) TOTAL 27-160015-0 LOT 2 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160016-0 LOT 3 BLK 2 $37.76 $160. 01 $197.77 MEADOWS 6TH 27-160017-0 LOT 4 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160018-0 LOT 5 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160019-0 LOT 6 BLK 2 $37.76 $160. 01 $197 . 77 MEADOWS 6TH 27-160020-0 LOT 7 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160021-0 LOT 8 BLK 2 $37.76 $160.01 $197 .77 MEADOWS 6TH 27-160022-0 LOT 9 BLK 2 $37.76 $160. 01 $197 . 77 MEADOWS 6TH 27-160023-0 LOT 10 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160024-0 LOT 11 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160025-0 LOT 12 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160026-0 LOT 13 BLK 2 $37.76 $160. 01 $197 .77 MEADOWS 6TH 27-160027-0 LOT 14 BLK 2 $37.76 $160.01 $197 .77 MEADOWS 6TH 27-160028-0 LOT 1 BLK 3 $37.76 $160. 01 $197 . 77 MEADOWS 6TH 27-160029-0 LOT 2 BLK 3 $37 .76 $160. 01 $197 . 77 MEADOWS 6TH 27-160030-0 LOT 1 BLK 4 $37.76 $160. 01 $197 .77 I MEADOWS 6TH MEADOWS 6TH ADDN. ASSESSMENT REAPPORTIONMENT TABLE P. I.D. NO. DESCRIPTION 1981-1(55) 1987-13 (63) TOTAL 27-160031-0 LOT 2 BLK 4 $37.76 $160. 01 $197 . 77 MEADOWS 6TH 27-160032-0 LOT 3 BLK 4 $37.76 $160. 01 $197 .77 MEADOWS 6TH $2,310.22 $9,788 .86 * THESE TWO PROPETIES COMBINE LOTS 12 & 15 AND LOTS 13 & 14 1 -22C MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: City Hall Hours Christmas Eve Day DATE: November 18 , 1991 INTRODUCTION & BACKGROUND: This year Christmas falls on Wednesday. Usually staff experiences fewer calls and requests from the public between Christmas and New Years. In the past, when Christmas fell midweek, Council authorized the closing of city hall at noon on December 24th. Employees could use vacation, comp time, take time off without pay, or come in and work. The office was closed to the public. Typically building and planning activities are slow and it is anticipated, based on past observations, public business conducted that day would be negligible. Council may wish to consider officially closing city hall on Christmas Eve day, with employees using their choice of available leave time. It is City policy that at least one person in each department at city hall be present at all times and that at least two department heads be present. This issue is coming before Council at this time so that people who plan ahead, will know whether or not they may have the day off prior to Christmas. ALTERNATIVES: 1 . Keep regular hours on December 24th. 2 . Close city hall on December 24th. 3 . Close city hall at noon on December 24th. 4 . Other RECOMMENDATION: Alternative #3 , close city hall at noon on December 24th. Employees shall use a vacation day, comp time, take time off without pay, or work. ACTION REQUESTED: Authorize the closing of city hall at noon on December 24 , 1991 with the stipulation that employees use their vacation time, comp time, take the day off without pay, or that employees may work if they chose to do so. # 1-6 b, Memo to: Dennis Kraft, City Administrator From: Marilyn Remer, Sr. Accounting Clerk Re: Buy Back of Police Holiday Time Date: November 18, 1991 Introduction The Police Union Contracts allow the Employer (City of Shakopee) may, at their option, buy back from any employee so requesting in writing by November 1st of each calendar year any holiday time off earned but not used by the employee in any given year. Background One additional request has been received from Officer Carlson to buy back 28.0 hours of unused holiday time. The impact on the police department budget for this request is approximately $575. This is routinely paid the last pay period of the year. Police Chief Tom Steininger has approved this request, therefore staff recommends the City comply with the contract and buy back the hours requested. Alternatives 1. Buy back earned, but unused holiday leave time as requested. 2. Do not authorize buy back of earned, but unused holiday leave time. Recommendation Alternative #1. Action Requested Authorize the appropriate City officials to buy back 28.0 hours of earned, but unused holiday time from Officer Ronald Carlson at his current pay rate payable pay period ended 12/29/91. 11-3-91 Dear Tom, I ani interested in selling back to the City 28 hours of holiday time if it is not to late. I had some plans cancel that I will not need this time off. If it is toolate I will understand. R^nCarlso _ Approved: ,' , 4 01 Chief ��'S eini. er CITY OF SHAKOPEE • INCORPORATED 1870If- int 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 553791376 (612)445-3650 ' • I; November 12 , 1991 Mr . Clete Link 1217 Monroe Street Shakopee , Minn . 55379 Dear Mr . Link : Pursuant to your request , this is to acknowledge receipt from you this day of a letter dated November 12 , 1991 and a copy of the published notice of S .F. No . 860 Sixty-Fourth Session. In your letter you request that an election certificate be issued to you and the published notice appeared in the Shakopee Valley News on August 12 , 1965 . Sincerely , udith S . Cox City Clerk • The Heart Of Progress Valley