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12/17/1991
December 16, 1991 To: Shakopee City Council I would like to take this opportunity to say how I have enjoyed taking the minutes for the Council these last three years. It has been a rewarding and interesting experience for me. I had fully intended to be at your December 17 meeting but due to my son's Christmas band concert I felt I needed to be there. I wish the "outgoing" councilmembers "good-luck" and "farewell" . It was a pleasure working for you and I look forward to filling- in on an "as needed" basis. Sincerely i Carol L. Schultz Recording Secretary MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorney DATE: December 13 , 1991 RE: Reduction in Assessed Valuation for Canterbury Downs At the December 3 , 1991, City Council meeting, the net assessment agreement with Canterbury Downs was briefly discussed, based on the receipt of a copy of a letter from the state Department of Revenue. Councilman Sweeney asked whether we could, indeed, reduce the assessed value. A review of the relevant statute does not reveal any bar to doing this. Under Minn. Stat. Sec. 469 . 177, the assessment agreement is binding upon assessors, auditors, and courts. The statute provides that: The owner of the property may seek, through the exercise of administrative and legal remedies, a reduction in market value for property tax purposes, but no city assessor, county assessor, county auditor, board or review, board of equalization, commissioner of revenue, or court of this state shall grant a reduction of the market value below the minimum market value established by the assessment agreement during the term of the agreement filed of record regardless of actual market value . . . Therefore, no outside authority may force a reduction in the agreed-upon valuation. However, nothing in the statute prohibits the City from renegotiating the assessment agreement. If the City Council desires to adopt a lower assessed valuation, the contract could be amended to do this. Signed Karen Marty, City torney KEM:bj m [13MEMO] cc: Dennis Kraft Gregg Voxland 5 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: December 13 , 1991 1. Attached is the Revenue and Expenditure Reports as of Nov. 30, 1991. 2 . Attached is a memorandum from the Building Official regarding Contractors License Law. 3 . Attached is a memorandum from the Park Program Supervisor regarding 1991 Goals and Objectives. 4 . Attached are the November 4, 1991 minutes of the Shakopee Public Utilities Commission. 5. Attached is correspondence from Elmer Otto to the Public Works Director. 6. Attached is correspondence from First Trust regarding Riva Ridge Revenue Bonds. 7. Attached is the Building Activity Report for November, 1991. 8. Attached are the minutes of the December 5, 1991 meetings of the Planning Commission and Board of Adjustment and Appeals. 9. Earlier this year City Council accepted a Christmas tree donation. Last week the Public Works and SPUC crews installed the tree adjacent to the Library. Lights for the tree were contributed by the Chamber of Commerce. 10. Last month MnDOT secured a 5 year temporary easement for the parking lot located behind Brambilla Motors. The City has notified adjacent property owners that no City maintenance of the lot will be pursued during the temporary easement period including snowplowing. 11. Attached is a memo from the Personnel Coordinator addressing the change in the Council Recording Secretary, beginning the first of the year. 12 . Attached is the Police Newsletter for Council review. 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D O -4 o H 0 Z C.) m V D UI 0 7D N >-I N Y (•) -a 0 0 N C T w r 0 r r D w -I 0 c r rn CD Ca r N D U) • D V Z T N C) D m 0 corn N N () -4 N Memo To: Administrator/Council From: LeRoy Houser, Building Official Date: 11/4/91 Subject: Contractors License Law. INTRODUCTION The State of Minnesota has passed the contractors license law which becomes affective January 1, 1992 . At this time all residential builders and remodelers are required to obtain a transitional license. Without this license, our department will not be legally permitted to issue building permits to residential builders and remodelers. without the transitional license. We have attempted to contact all builders doing work in our community to advise them of the impending regulations. In addition, the State of Minnesota is contacting them. attached, a copy of the information to date, we have on the new regulation. You may be getting calls from disgruntled contractors about the new regulations, it appears there is nothing Council or I can do other then to tell them they have to obtain the license. The Minnesota Home Builders Association was the catalyst for this legislation. The Building Officials in Minnesota generally support this legislation. Builders Association of Minnesota PLEASE SEND ME INFORMATION ON: Application Form License Bond Examination Preparation Courses Continuing Education Programs Membership in the Builders Association in my area. Please Print: Name: Company: Mailing Address: Type of Contractor: THANK YOU! Mail this form to: Builders Association of Minnesota 2469 University Avenue St. Paul, MN 55114 2469 University Avenue • St. Paul, Minnesota 55114 612-646-7959 • 800-654-7783 • FAX 612-646-2860 BUILDER/REMODELER LICENSING LAW QUESTIONS WHO NEEDS A LICENSE? 1. Residential building contractors that construct dwellings under 4 units; 2 . Remodelers - Persons who contract to do two or more special skills for a consumer. WHO IS EXEMPT FROM LICENSE? 1. Employees; 2 . Material suppliers; 3 . Owners doing work on their own property; 4. Architects/Engineers doing what is their scope of practice; 5. Handy persons doing jobs valued under $2500; can exceed $2500 if their gross annual receipts do not exceed $15, 000. 6. Contractors licensed by the City of St. Paul or Minneapolis that are working in those Cities (this exemption expires March 31, 1993) ; 7. Plumbers, electricians and mechanical contractors; 8 . Specialty contractors already licensed statewide. WHAT ABOUT SPECIALTY/SUBCONTRACTORS? The specialty groups to be licensed will be recommended by the Commissioner of Commerce to the Legislature in January of 1992 . WHEN DO I MAKE APPLICATION FOR THE TRANSITIONAL LICENSE? - The Commissioner of Commerce will have applications available sometime in November; - All residential builders and remcdelers must have transitional licenses January 1, 1992 . WHAT WILL BE REQUIRED WITH THE TRANSITIONAL LICENSE? - Complete application form; - License bond based on last years receipts of: 0 - $1, 000, 000, you must post a $5, 000 bond $1, 000, 000 - $5, 000, 000, you must post a $10, 000 bond Over $5 , 000 , 000 - you must post a $15, 000 bond - Insurance - Liability insurance coverage of at least $100, 000 per occurrence and property damage of at least $10, 000 in coverage. WHEN DO I GET THE PERMANENT LICENSE? 1/2 of the transitional licenses will expire March 31, 1993 and the other 1/2 on March 31, 1994 . WHEN ARE THE LOCAL LICENSES ELIMINATED? 1. Effective January 1, 1992 , cities cannot charge for local licenses - except Minneapolis/St. Paul - their program expires March 31, 1993 ; 2 . Cities are allowed to impose a surcharge up to $5 on building permits to verify license numbers. WHAT' S REQUIRED FOR THE PERMANENT LICENSE? - Application: Same as transitional license. - Bonds: Same as license bond. - Examination/Continuing Education: When the permanent license program is established in 1993 , then a pre-license examination is required with minimal continued education of 15 hours every 2 years for remodelers and residential building contractors. WHAT ARE THE FEES? - The fee for 1992 is $60; - The fee for 1993 is $75. HOW WILL IT BE ENFORCED? PENALTIES? - The Department of Commerce will administer this program; - Loss of lien rights for unlicensed contractor; - License number on all contracts, building permits, and advertising; - Local building officials will verify licenses; - Commissioner will track contractors and investigate complaints; - Penalty - misdemeanor - license revocation. THE ADVISORY COUNCIL & WHAT WILL IT DO? - The Commissioner appointed the following persons to serve on the Advisory Council: Robert Bell - Bell's Remodeling - Duluth - Remodeler Ronald Nienaber - City of Maple Grove - Building Official Clem Commers - St. Paul Linoleum & Carpet - St. Paul Robert Swanick - Orrin Thompson Homes - Apple Valley - Residential Contractor Duane Willenbring - Willenbring construction - St. Cloud - Residential Contractor Charlotte Fran Geske - Residential Remodeler - Marshall Jim Brehl - Mann & Simon - Afton - Duties - advise the Commissioner on the types of specialty contractors, the scope of the examination and continuing education; - This council will not take action pursuant to individual licensees. HOW DO I GET A COPY OF THE BILL, A SUMMARY OR MORE INFORMATION? Joan Archer Builders Association of Minnesota 612-646-7959 800-654-7783 Local Associations: Jeanne Ruth Arrowhead 218-722-5707 Bonnie Moeller Central Minnesota 612-251-4382 Carole Kvale Greater Elk River 612-241-9536 Jan Byrne Headwaters 218-751-6104 Vicki Marthaler Lakes Area 218-847-0699 Susan Patton-Blanich Mid-Minnesota 218-829-4982 Jim Lepore Rochester 507-282-7698 Bob Hanson BA of the Twin Cities 612-646-7964 Vi Traynor BA of the Twin Cities 612-539-4122 Pat Haabala Vikingland 612-763-6784 1992 SUMMARY OF REVENUE PROJECTIONS ADDITIONAL REVENUE TOTAL BUDGE FALL $4, 257. 50 $21, 015. 00 WINTER $1, 132. 50 $8, 850. 00 SPRING $9, 155. 00 $38, 130. 00 SUMMER $1, 632. 00 $14, 485. 00 TOWNSHIP CONTRIBUTION $3, 300. 00 DONATIONS $1, 000. 00 RECREATION CONTRIBUTION $8, 000. 00 NON-RESIDENT FEES $2, 500. 00 MISC. INCOME $2, 005. 00 $16, 177. 00 $99, 285. 00 *The Parks and Recreation Dept purchases baseball and softball equipment for the Youth Baseball/Softball Association. The Youth Baseball/Softball Association reimburses the City for the entire amount. MEMO TO: MEMBERS OF SHAKOPEE PARKS AND RECREATION ADVISORY BOARD FROM: MARK MCQUILLAN, PROGRAM SUPERVISOR SUBJECT: 1992 RECREATION FEE SCHEDULE DATE: OCT. 31, 1991 INTRODUCTION A responsibility of the Park and Recreation Advisory Board is to recommend to Council a yearly Fee Schedule for Recreation Programs and Activities. Staff has prepared a 1992 Fee Schedule for the Park and Recreation Board to review and discuss at its November meeting. BACKGROUND On the following pages you will find a list of all current recreation programs and activities. All activities have been grouped according to which seasons they are conducted. Reading from left to right column #1 is the suggested 1992 fee, Column #2 is the current fee charged, Column # 3 is the suggested 1992 fee, Column #4 is the projected number of participants, Column #5 is the margin of increase, Column #6 is the 1991 Revenue Budget. Staff is recommending that youth activity fees for seasonal programs be increased $ 2. ($11. to $13. ) and adult fees for seasonal programs be increased by $5. ($15. to $20. ) . However, adult sports will be charged a flat team fee, rather than on an individual basis. Team fees are based on an average size roster times $20. leg. 8 players is the average roster size for volleyball multiplied by $20. = $160. ) . Non-residents will continue paying an additional $5. Staff is projecting a revenue increase of $ 16, 177. for 1992. Keep in mind that fees were increase in the fall of 1991 to assist in funding the Recreation Assistant ' s position. ALTERNATIVES 1. Recommend no increase of fees for 1992. 2. Recommend to Council to adopt the proposed 1992 Recreation Divisions' Fee Schedule as presented. 3. Table the fee schedule for further study. RECOMMENDATION Alternative # 2 ACTION Move to recommend to the City Council to adopt the proposed 1992 Recreation Division Fee Schedule as presented. APPROVED NOV. 25, 1991 I D MEMO: DENNIS KRAFT, CITY ADMINISTRATOR AND MEMBERS OF THE SHAKOPEE CITY COUNCIL FROM: MARK MCQUILLAN, PROGRAM SUPERVISOR SUBJECT: 1992 RECREATION FEE SCHEDULE DATE: NOVEMBER 26, 1991 INTRODUCTION/BACKGROUND At its November 25, 1991 meeting, the Park and Recreation Advisory Board recommended that the Shakopee City Council adopt the proposed 1992 Recreation Fee Schedule attached to this memo. The 1992 Recreation Fee Schedule is identical to the fee schedule presented to the City Council in September when it approved the hiring of the Recreation Assistant. RECOMMENDED ACTION 1. Move to approve the 1992 Recreation Fee Schedule as set fourth in November 26, 1991 memo from the Program Supervisor. 2. Move to approve the wage schedule and fee schedule for the municipal swimming pool for 1992 as set forth in the November 26, 1991 memo from the Program Supervisor 3. Move to approve the swimming pool hours for 1992 - June 6 - September 7, from 12:00 p. m. to 8:00 p. m. Io a MEMO: DENNIS KRAFT, CITY ADMINISTRATOR AND MEMBERS OF THE SHAKOPEE CITY COUNCIL FROM: MARK MC©UILLAN, PROGRAM SUPERVISOR SUBJECT: 1992 RECREATION FEE SCHEDULE DATE: NOVEMBER 26, 1991 INTRODUCTION/BACKGROUND At its November 25, 1991 meeting, the Park and Recreation Advisory Board recommended that the Shakopee City Council adopt the proposed 1992 Recreation Fee Schedule attached to this memo. The 1992 Recreation Fee Schedule is identical to the fee schedule presented to the City Council in September when it approved the hiring of the Recreation Assistant. RECOMMENDED ACTION 1. Move to approve the swimming pool hours for 1992 - June 6 - September 7, from 12:00 p. m. to 8:00 p. m. • PETITION FOR . STREET, ALLEY, OR EASEMENT VACATION DATE: //-/4- ?/ We, the undersigned, owners of the following described real property, abutting on the street, alley, or eastment in question, hereby petition the City Council of the city of Shakopee to vacate the following $e-) (Allay) aasementi) : The perimeter drainage and utility easements around Lots, 2, 3, and 4 of Block 1, Eagle Creek Junction 2nd Addition. PETITIONER: LOT BLOCK 674c11--W--- I hereby verify that I circulated the above petition and that the above signatures of the property owners and petitioners were affixed in my presence. Circul�at' i/ Approved this day of , 19_ City Attorney -F- -4 S k w Z 2 u' y Wg /�\ i9f is 't.�i�i. OZ•.•. -6F6s O I F. /..... �Y / • \\ ,D�.aZjp00'. ./`• .\ 6S Sr• r2S I FL II .I s W ; \ @� ~ / = � '`� '' � �: i ')t J ,_ r * • IQ a p /� � 4 _ • <'r4. '�4Ry+e �!' \4.1:‘', �`w 1. . 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RESOLUTION NO. 3498 A RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS ON COMMON LOT LINES BETWEEN LOTS 2 AND 3, AND LOTS 3 AND 4, BLOCK 1 IN EAGLE CREEK JUNCTION 2ND ADDITION WHEREAS, it has been made to appear to the Shakopee City Council that the aforementioned drainage and utility easements serve no public use or interest; and WHEREAS, the public hearing to consider said vacation was held in the Council Chambers of the City Hall in the City of Shakopee at 7 : 00 P.M. on the 17th of December, 1991; and WHEREAS, two weeks prior to the public hearing, a published notice has been given in the SHAKOPEE VALLEY NEWS and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S . Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall ; and WHEREAS, all persons desiring to be heard on the matter were heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. ) That it finds and determines that the vacation hereinafter described is in the public interest and serves no further public need; and 2 . ) That the drainage and utility easements on common lot lines between Lot 2 and 3 , and lots 3 and 4 of Block 1 in Eagle Creek Junction 2nd Addition, Scott County, Minnesota be, and the same hereby are vacated. 3 . ) After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1991. Mayor of the City of Shakopee ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 9 MEMO TO: Dennis Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Vacation of Easements in Eagle Creek Junction 2nd Addn. DATE: December 10, 1991 INTRODUCTION: Staff has received a petition from Gary Laurent of Inca Development and Laurent Builders, Inc. to vacate the drainage and utility easements between lots 2 and 3 , and between lots 3 and 4 , of Block 1, Eagle Creek Junction 2nd Addition. As per Minnesota Statute 462 . 356, the Planning Commission has reviewed this proposed vacation and has recommended to the City Council the vacation of these easements based on its conformance with the City' s Comprehensive Plan. The City Council has scheduled a public hearing for December 17, 1991, to consider the vacation. BACKGROUND: Eagle Creek Junction 2nd Addition was platted in 1987 and was intended to be used for the construction of multi-family units. However, housing market conditions hindered this type of development in the area. Due to these conditions, the developer requested that the subdivision be rezoned to a lower density and be replatted as Eagle Creek Junction 3rd Addition. The City Council approved the rezoning in July, and the final plat for this addition in August, 1991. However, replatting the property through the subdivision process does not automatically remove the easements between the lots in Eagle Creek Junction 2nd Addition. In order to begin construction on certain lots in this new plat, these easements will need to be vacated. RECOMMENDATION OF THE PLANNING COMMISSION: The Planning Commission recommends approval of the vacation of the drainage and utility easements between lots 2 and 3 , and lots 3 and 4 , of Block 1, Eagle Creek Junction 2nd Addition, based on its conformance with the City' s Comprehensive Plan. ACTION REQUESTED: Offer Resolution No. 3498 , a Resolution vacating drainage and utility easements between Lots 2 and 3 , and Lots 3 and 4 , Block 1, Eagle Creek Junciton 2nd Addition, and move its adoption. 578 Turtle's � B A R & G R I L L) December 11 , 1991 From: Turtle ' s Bar & Grill, Inc. ' ' $ To: Shakopee City Council ` /991 Subject: Liquor Liscense Ordinances State of Minnesota liquor law allows the sale of liquor by licensed establishments to commence at 10: 00 AM on Sundays. The city of Shakopee currently allows class B & C license holders (and the Canterbury Downs license) to sell liquor beginning at 10: 00 AM, while holders of a class A license are restricted to selling liquor after noon on Sundays. The distinction of class of license is determined by square footage of the licensed establishment. A class "A" license is issued if the establishment operates from a building of less than 4, 000 square feet. Turtle' s Bar & Grill, Inc. , holder of a class A license asks the council to consider revising the above mentioned ordinance so Turtle ' s may be allowed to dispense liquor beginning at 10: 00 AM on Sundays. It would seem this could be done by a variance to the ordinance or by a change in the criteria used to determine which class license is to be issued to each establishment. The reason for this request is to afford Turtle ' s the opportunity to compete on equal terms with other similar establishments. Turtle' s is a "sports bar" specializing in a popular concept of sports veiwing on multiple televisions in a family atmosphere. Since Dangerfields has opened, touting a similar concept, it must be recognized that it could have an unfair advantage in the marketplace because it holds a class "B" license solely because their facility has more square footage than Turtle ' s. It should also be pointed out that many sporting events are telecast on Sundays with preliminary events beginning before noon. Therefore, Turtle ' s Bar & Grill, Inc. requests a review of the current ordinance and a change to eleminate the current inequity. Respectfull , Gary . Turtle President Turtle' s Bar & Grill, Inc. 132 1st. Avenue East • Shakopee, Minnesota 55379 • Phone: (612) 445-9668 'cv DEC 1 1 1991 CITY OF- SHAKOPEE )19A1- • GLiAl TA_t ‘.0z � - �JcZ� 1 / l�tu J (t.-f 71- J J-1-ex /` C_-61L ci-c n r-e-e-t OL L cep e? he.-c_p( u.,o,qV- a' '24 . u� Tiv -)16)"u - V-e-te-Hd, ex - c.c.o' 6L1--c.1 /7, QrL) (6'kk_ ‘>YL.ia-ce,( 6 lin 1,4-e--Cot-u( L-Lice /6, 6-e_ /U --L-e y Q c • ./ K-ry --)17 -e • r J L,////7*,62 /4L-Lte - Recommended Action: Move to accept the resignation of Melanie Kahlick from the Downtown Ad-Hoc Committee, with regrets . #7'N:5 A=Achieved PA=PartiallY Achieved NA=Nat Achieved MEMO TO: MEMBERS OF THE PARKS AND RECREATION ADVISORY BOARD FROM MARK MCQUILLAN, PROGRAM SUPERVISOR SUBJECT: 1991 GOALS AND OBJECTIVES DATE November 20, 1991 INTRODUCTION On February 25, 1991, the Shakopee Parks and Recreation Advisory Board adopted a list of goals and objectives that it wishes to achieve. Below is a reproduction of the 1991 Goals and Objectives, and indicated to the right of each objective, I have noted whether it was achieved, partially achieved or not achieved. GOAL 1 ) Execute the 1991 Capital Improvement Program. Projects given high priority include JEJ Park Development, O'Dowd Lake Park Trail, Hauer ' s Edition Tot Lot and Lion's Park Pond/Trail Project. Achieved: H. Tot Lot, JEJ Park, O'Dowd Lake Trail, Tahpah Park Sprinklers Not Achieved: Lion's Park/Trail OBJECTIVES (NA) a) Interview and select a qualified park architect to design undeveloped city parks. ( A) b) Solicit bids for each major park project. ( - ) c) If possible, complete those projects in 1991. ( A) d) Finish repairing that cracks on the waterslide. (PA) e) Place benches near all Tot Lots. (NA) f) Install a drinking fountain by the comfort center located off the MN Valley Trail. ( A) g) Extend the 5 year CIP to ten years. GOAL 2) As housing development increases in the community, preserving prime natural recreational resources and open apace should be a high priority. OBJECTIVES ( A) a) Use the City's Comprehensive Plan when analyzing future park needs. ( A) b) To work with the School Facilities Task Force as they try to acquire more land by the High School and upgrade their outdoor facilities. ( A) c) Determine if 3 acres of additional park land by Stans Park is enough land at the location. i. e. a community center in that location is a possibility. (NA) d) Plan a youth ball field complex at a future park site. ( A) e) Recommend to the City Council to eliminate the park dedication formula used to acquire and develop park property. (PA) f ) Review the priority ranking system for funding park projects and land acquisition. ( A) g) To include civic organizations, that develop city parks, in the planning process of the Five Year Capital Improvement Program. GOAL 3) There is a long history of facility sharing and program planning between the City and the School District. This partnership has unlocked many opportunities that, otherwise, may have not been obtainable if each went his or her own way. Therefore, good communications will enhance interaction within this partnership and increase the awareness of the needs of the community. OBJECTIVES (PA ) a) To conduct joint meetings with school officials on a semi regular basis to discuss facility needs, maintenance, scheduling and sharing of resources. ( A) b) To encourage cooperative ventures between the City and Skew' the School District that concern recreational facilities and resources. ( A) c) To develop strong ties and relationships with groups that interact with the Parks and Recreation Dept. 4 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on November 4 , 1991 at 4 : 30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners Cook, Kephart and O'Toole . Also Liaison Wampach , Manager Van Hout and Secretary Menden. Motion by Kirchmeier, seconded by O' Toole that the minutes of the October 7 , 1991 regular meeting be approved as kept . Motion carried . BILLS READ: 20 ,032 . 00 City of Shakopee 104 . 00 ARA/CORY Refreshment95 . 00 Aqua Engineering, Inc . 100 . 93 Auto Central Supply 2 ,274 . 54 Border States Electric Supply74 . 54 Burmeister Electric Company 779 . 00 Certified Laboratories 87 .87 . 08 1 , 350 . 001 0 Champion Auto Stores Chicago and Northwestern RR215 . 34 City of Shakopee 258 . 50 Clay' s Printing Service58 . 50 Cooperative Power 38,8 ,2742 .87 Ditch Witch of Minn. , Inc . 45 Dubbe ' s Turf Farm 1 , 333 . 850 1945 Feed Rite Controls13 . 80 General Office Products Co . 3 8 . 0 Gopher State-One Call , Inc . Graybar Electric Co . , Inc . 1 ,102 . 97 392 . 9 H & C Electric Supply 1 ,806 . 795 HDR Hance Cable Testing and Locating 205 . 4005 . 40 Leef Bros . , Inc . 86 . 64 Ray LeMieux 40 . 02 MVA Company 16 . 50 M-V Gas Company MCGrann Shea Franzen Carnival Straughn , 58 and Lamb Chartered 32288 . 58 Metro Sales , Inc . 3 . 005 Minnegasco 10 . 00 Minnesota Commerce Dept . 585 . 00 Minnesota Municipal Utilities Assoc . Minnesota Valley Testing laboratories , Inc. 60 . 00 Motor Parts Service Co. , Inc . 123 . 07 Northern States Power Co. 369,444 . 11 Northern States Power Co. 1 , 327 . 46 Rodack Enterprises 42 . 00 Schilz Ornamental Iron 110 . 00 Sensus Technologies , Inc . 272 . 02 Shakopee Public Utilities Commission 51 . 47 Shakopee Valley Printing 27 ,085 . 14 Simon-Midwest , Inc . 90 . 00 Starks Cleaning Services , Inc . 102 . 00 Dean Struck 67 . 92 Total Tool 164 . 93 Truck Utilities Mfg . , Inc . 34 . 77 US West Communications 32 . 48 Uniforms Unlimited 480 . 00 Utilities Telecommunications Council 67 . 00 Valley Glass, Inc . 12. 95 Valley Sports 110 . 00 Lou Van Hout 57 . 49 Voss Lighting 111 . 15 Yarusso ' s Hardware Co . 80 . 37 Truck Utilities and Mfg Co . 24 . 85 Motion by O'Toole, seconded by Kirchmeier that the bills be allowed and ordered paid. Motion carried. The Electric Dept . and Water Dept . personnel met to present their wage negotiations to the Commission. Manager Van Hout presented a test report from the Minnesota Department of Health on favorable results from the wells tested for pesticides . A telephone communication from St . Mary' s of Marystown questioning the high demand usage for one month during the summer and the resulting minimum demand billings was questioned. Office Supervisor Menden will communicate further with them. A communication from Peggy Thompson and Thomas Hicks to President Cook was acknowledged and placed on file. President Cook instructed staff to write a letter to the two individuals informing them that staff is looking into the matter and will get back to them at a latter date . Office Supervisor Menden is to look into meter deposit requirements and the possibility of raising our meter deposits . Liaison Wampach gave his report. The administration of the cold weather rule as far as disconnecting past due accounts will remain the responsibility of the Office Supervisor and Manager. The Commission was made aware of the requirements for maintaining service with a past due account . The release and re-adoption of property descriptions in Valley Industrial Park for watermain looping agreements was discussed. The Manager recommendations would be to amend the agreement with redefined property descriptions . Motion by Kirchmeier, seconded by O' Toole to authorize the Shakopee Public Utilities authorize the execution of the amendment to a water main looping agreement reference document number 21212 and also referenced by SPUC Resolution #206 . Motion carried. Manager Van Hout reported on a special purchase of cable for the undergrounding for the downtown bypass relocation project . All change orders for the electric relocation for the downtown bypass are reported to Manager Van Hout . A change order for the underground duct configuration will be arriving shortly. Instead of 6 5 inch ducts , 12 3 inch ducts will be installed. Total cost for the duct change will be $11 ,844 . 00 . There are also changes on the minus side for a manhole and underground duct runs . The location of a street light service was also brought to the Commissions attention. It will be discussed by the Engineers at the proper time . A memo from Dave Hutton dated 10/14/91 regarding the Th169 bridge and minibypass project costs was acknowledged. Motion by Cook, seconded by Kirchmeier to approve the minutes of the special meeting of November 28 , 1990 as kept . Commissioner O' Toole abstained. Motion carried. The reporting on delinquent accounts to the Commission will be at the discretion of the Office Supervisor. The Commission will be made aware of those accounts over $1 ,000 with a bad payment history. The possibility of granting a snow day to those employees who missed work on November 1 , 1991 was discussed. The Commission concluded that those 'who missed would be given the option to use a vacation day or day without pay. Motion by Cook, seconded by Kirchmeier to offer Resolution #374 A Resolution Regarding Winter Disconnection Policy. Ayes Commissioners Cook, Kirchmeier and O' Toole . Nayes : none. Resolution passed. Motion carried. Motion by Kirchmeier, seconded by Cook to offer Resolution #375 A Resoluiton Authorizing the entering into a License Agreement With the Chicago and Northwestern Railroad for one Electric Line Crossing of the Spur Lines Located in the Plat of the Valley Park 6th Addition. Ayes : Commissioners Cook, O' Toole and Kirchmeier. Nayes : none . Resolution passed. Motion carried . Motion by O' Toole , seconded by Kirchmeier to offer Resolution #376 A Resolution to Apply for Class C Membership in Cooperative Power Association. Ayes : Commissioners O'Toole, Kirchmeier and Cook. Nayes : none. Resolution passed. Motion carried. There were no new plats for October, 1991 . No fire calls were reported for October, 1991 . There were no lost time accidents for October , 1991 . The next regular meeting of the Shakopee Public Utilities will be held on December 2 , 1991 at the Utilities meeting room at 4 : 30 P.M. Motion by Cook, seconded by Kirchmeier that the meeting be adjourned. Motion carried. Barbara Menden, Commission Secretary November 27, 1991 David Hutton Shakopee Public h'orks Department 129 East First Avenue Shakopee, AN 55379 Nr. Hutton- The snow plow came through our street at 4:40 A. M., this morning. This is the first time this has happened since I moved here in 1987. I didn't have to plow my way out of town with my Chevette. Thank you. Elmer Otto 1057 Eastview Circle t Shakopee, MN 55379 10 4(D AO First Trust First Trust Center P.O.Box 64111 St.Paul,MN 55164-0111 CERTIFIED MAIL December 3, 1991 City of Shakopee 129 East First Street Shakopee, MN 55379 Riva Ridge Holding Company 1244 Canterbury Road Suite 200 Shakopee, MN 55379 Attention: President RE: City of Shakopee, Minnesota Multifamily Housing Revenue Bonds (Riva Ridge Apartments Project) Series 1985 Gentlemen/Ladies : As Trustee of the above referenced financing , we hereby notify you that pursuant to Sections 801(a) and (d) of the Indenture of Trust dated as of December 1 , 1985 , and supplemented October 27 , 1986, an Event of Default has occurred with respect to the Bonds. The Company has failed to pay the interest payment due on the Bonds on December 1 , 1991 and also has failed to supply various compliance documents as required under the terms of the Loan Agreement, Combination Mortgage, Security. Agreement and Fixture Financing Statement , and the Regulatory Agreement. We will proceed to pursue available remedies upon Bondholder direction. Sincerely yours, FIRST TRUST NATIONAL ASSOCIATION (formerly First Trust Company, Inc. ) Trustee Associate Administrator cc: Putnam Tax-Free High Yield Fund Miller & Schroeder Financial , Inc. LAH/krf 0511N/77 Member First Bank System *(7 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - NOVEMBER 1991 November 1991 November 1990 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 2 96 6,900, 850 5 81 5, 196, 400 Single Family-Septic - 15 2,342, 600 - 15 1,965, 600 Multiple Dwellings - 7 779, 600 - (# Units) (YTD Units) (-) (14) - (-) (-) - Dwelling Additions 1 71 380,970 2 55 138 , 690 Other - 19 165, 380 5 20 183 , 140 New Comm. Bldgs - 7 2,759, 800 - 5 4,460, 000 Comm. Bldg. Addns. - 1 40, 000 1 5 1,891, 000 New Industrial-Sewered - - - - 1 11,972, 000 Ind. Sewered Addns. - 1 16,400 - 3 1, 030, 600 New Industrial-Septic - - - - - - Ind. Septic Addns. - - - - - Accessory/Garages - 38 291, 190 3 37 227, 299 Signs & Fences 2 63 170, 567 2 73 94 , 795 Fireplaces/Wood Stoves 1 4 10, 590 - 10 21,755 Grading/Foundation - 7 696,200 - 5 101, 000 Remodeling (Res. ) 2 35 297,809 2 22 106, 112 Remodeling (Inst. ) - 1 30, 000 - - - Remodeling (Comm/Ind. ) 1 44 2 ,838,947 6 38 2 , 614 , 975 TOTAL TAXABLE 9 408 17, 690,903 26 370 30, 003 , 366 TOTAL INSTITUTIONAL - 1 30, 000 - - - GRAND TOTAL 9 409 17 ;720, 903 26 370 30, 003 , 366 No. YTD. No. YTD. Variances - 5 - 3 Conditional Use 1 10 - 7 Rezoning - 2 Moving - 1 1 1 Electric 29 331 17 280 Plumbing & Heating 29 434 19 356 Razing Permits - 2 Residential - 1 Comm./Ind./Inst. - - - 1 Total dwelling units in City after completion of all construction permitted to date 4 , 604 Jeanette Shaner Building Department Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN NOVEMBER, 1991 9278 Novak Fleck 934 11th Avenue East House 74, 000 L 7 B 2, Meadows 5th 9279 Valleyfair One Valleyfair Drive Comm. 200, 000 9280 New Century Const. 1201 Sunflower Circle House 72, 600 L 12 B 1, Prairie Estates 9281 Attracta Sign 485 So. Marschall Road Sign 3, 400 9282 Heat-N-Glo 8075 Martindale Drive Fireplace 2,290 9283 Drentlaw Bros. Const. 8075 Martindale Drive Remodel 10, 500 9284 Rick Sames 1164 Merrifield Court Porch 11, 500 9285 HomeWerk 959 Swift Street Remodel 2, 000 9286 Community Action Agency 1257 Marschall Road Sign 400 Total: $376, 690 3 PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS SHAKOPEE, MINNESOTA Regular Session December 5, 1991 MEMBERS PRESENT: Joos, Spurrier, Lynch, Christensen, Allen, Mars MEMBERS ABSENT : Kahleck STAFF PRESENT Lindberg Ekola, City Planner Karen Marty, City Attorney Dave Hutton, City Engineer Terrie Sandbeck, Assistant Planner Jane VanMaldeghem, Recording Secretary I. ROLL CALL Chrmn. Joos called the Board of Adjustments and Appeals to order at 7:30 p.m. Roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was approved as presented. III. APPROVAL OF NOVEMBER 7, 1991 MEETING MINUTES The meeting minutes were approved as presented. IV. RECOGNITION OF INTERESTED CITIZENS Chrmn. Joos recognized anyone present in the audience wishing to speak on any item not on the agenda. There was no response. V. OTHER BUSINESS There was no other business before the Board of Adjustments and Appeals. VI. ADJOURNMENT The meeting of the Board of Adjustments and Appeals adjourned at 7 : 35 p.m. PROCEEDINGS OF THE PLANNING COMMISSION SHAKOPEE, MINNESOTA Regular Session December 5, 1991 MEMBERS PRESENT: Joos, Lynch, Christensen, Spurrier, Mars, Allen MEMBERS ABSENT : Kahleck STAFF PRESENT Lindberg Ekola, City Planner Karen Marty, City Attorney Dave Hutton, City Engineer Terrie Sandbeck, Assistant Planner Jane VanMaldeghem, Recording Secretary I. ROLL CALL Vice Chrmn. Joos called the meeting of the Shakopee Planning Commission to order at 7:35 p.m. Roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was approved as presented. III. APPROVAL OF NOVEMBER 7 , 1991, MEETING MINUTES The meeting minutes were approved as presented. IV. RECOGNITION OF INTERESTED CITIZENS Vice Chrmn. Joos recognized anyone in the audience wishing to speak on any item not on the agenda. There was no response. V. PUBLIC HEARING: PRELIMINARY PLAT/PINE RIDGE FITNESS CENTER Vice Chrmn. Joos opened the public hearing to consider an application for a preliminary plat for Pine Ridge Fitness Center Plat at 600 County Road 83 . Assistant Planner reported on a fax transmittal received, dated December 2 , 1991, from Robin J. Norton, applicant, requesting that the public hearing on their preliminary plat be delayed or rescind the steps taken. The transmittal indicated that the process was moving along quicker than anticipated, and they were financially unprepared. The Commission questioned if the applicant had progressed far enough for the public hearing to be continued. The City Minutes of the Page - 2 Shakopee Planning Commission December 5, 1991 Planner stated that all indications from the applicant are they are not ready for the public hearing. The Commission questioned if the public hearing were closed, would this mean starting all over for the applicant, with all applicable fees having to once again be paid. The City Planner confirmed this, stating that the City had expended funds on research, case reports, and notifications for this public hearing and a new public hearing would require expense as well. Motion: Lynch/Christensen moved to close the public hearing. Vote: Motion carried unanimously. Motion: Spurrier/Allen moved to receive and file the letter from Robin J. Norton, of the Pine Ridge Fitness Center, dated December 2, 1991, requesting withdrawal of the preliminary plat of Pine Ridge Fitness Center. Vote: Motion carried unanimously. VI. PUBLIC HEARING: REZONING 4TH AVENUE & ABANDONED CHICAGO, MILWAUKEE, ST. PAUL AND PACIFIC RAILROAD LINE Vice Chrmn. Joos opened the public hearing to consider the rezoning of a parcel in the area of 4th Avenue and the abandoned Chicago, Milwaukee, St. Paul and Pacific Railroad line. The City Planner stated this public hearing is to consider the rezoning of numerous parcels located near 4th Avenue and the abandoned railroad line from R-2, Urban Residential, to a higher residential district density. He stated that one of the reasons for this proposal is to try to promote development in this area, which has so far proved to be a challenge for both the City and the developers. The City Planner gave the alternatives for action on this request: 1) Retain most of the properties as R-2 ; 2) Rezone the properties between 4th & 5th Avenue and west of Market Street to R-3 ; 3) Rezone the entire study area to R-3 ; 4) Do nothing. He stated that Staff is recommending the rezoning of the entire study area to R-3. The City Planner gave a brief description of the code differences between the R-2 and R-3 zones. Comm. Christensen stated her opposition to this proposal since it has not yet been determined how this rezoning fits into the Minutes of the Page - 3 Shakopee Planning Commission December 5, 1991 Comprehensive Plan, nor has an expanded area been studied to see if this rezoning fits into the future needs of the City. She stated that prior to giving her support for this rezoning, she wants a zoning study done for a larger portion of the City. The City Planner responded that with the bypass and more development occurring, this area would be close to the commercial zones and the R-2 district would need a buffer from the commercial zones. He added that a higher density zoning would encourage more development in this area. Comm. Spurrier suggested that if there is to be an increase in R-3 zoning, it should be closer to 1st Avenue because once the bypass goes through, there would be a decreased need for B-1 users. He stated his opposition to rezoning this area at this time. Vice Chrmn. Joos asked for comments from the audience. Mr. & Mrs. Dean Smith, 606 Market, were present for discussion. Mr. Smith stated they had just received approval for single family development in this area, and a higher residential density would hinder the selling of these single family units. They questioned why this area had been stubbed for single family development if it was just going to change to multi-family. The City Engineer responded to their comments. He stated the street project had been in preparation for a period of time long before the rezoning request. Mr. Smith stated that he has just been assessed $68 , 000 for his project and does not want apartment buildings across from his property. He added that apartments buildings across from single family units would devalue the property. He stated he doesn't care about buffers, he is talking money and development costs. He then questioned why the rezoning request was being presented now. The City Planner responded that this request had come up from developers and been initiated by the City of Shakopee Housing and Redevelopment Authority (HRA) . Vice Chrmn. Joos asked for further comments from the audience. Jane DuBois stated she is marketing some of the parcels and doesn't like to hear that apartment buildings cause devaluation to single family parcels. She added that this has not been proven. She stated that it's unrealistic to place single family developments on some of these parcels because of Minutes of the Page - 4 Shakopee Planning Commission December 5, 1991 the bedrock and the shape of the parcels. She stated that senior citizens have been requesting a townhome development for this area, and added that the City has a responsibility to look into mixed unit development for people that choose not to, or cannot afford to, live in a single family dwelling. She stated that buffers are necessary between commercial and residential areas, and concluded that the City's plan to rezone this area to R-3 is very timely. Comm. Spurrier voiced his concern about absentee landlords, and added that in most cases, dwellers of rental units with absentee landlords do not take care of the parcels as well as on-site owners of single family units. He stated that this area has a lot of existing development that should not be redeveloped to R-3 . He stated that eventually the City may need to create more R-3, but now is not the time. Comm. Christensen stated that she sees the issue as not whether or not an R-3 or R-4 development would cause property values to decrease in an R-2 zoning district, but the issue is the timing of rezoning. She added she wants the City to be absolutely sure this is what is wanted in 10 to 15 years. Comm. Allen questioned the driving force behind this rezoning proposal. The City Planner responded that there are numerous parcels that need to be developed, and this area must have the chance to develop. He stated that it is not one entity that is pursuing the rezoning proposal_. He added that the bypass will make Shakopee a growing area, and that the City will be seeing development pressures. Mr. & Mrs. Smith stated that a double wide (twin home) was built next to their parcel. He added that these types of units do not fit together, but crowd the line and cause water runoff prcblems. Mr. & Mrs. Smith both commented that they believed the rezoning was happening too fast. Mrs. Smith added that with an increase in residential density, there is also an increase in traffic problems, which does not work in single family dwelling districts. Motion: Mars/Lynch moved to close the public hearing. Vote: Motion carried unanimously. Motion: Christensen/Spurrier moved to recommend to the City Council denial of any rezoning requests for this area. Minutes of the Page - 5 Shakopee Planning Commission December 5, 1991 Vote: Ayes - Christensen, Lynch, Spurrier Noes - Allen, Joos, Mars Motion failed. Motion: Mars/Christensen moved to table action on the rezoning request to the February 1992 Planning Commission meeting to allow for additional information to be presented regarding the proposed rezoning and how this rezoning relates to the Comprehensive Plan. Vote: Motion carried unanimously. VII. VACATION: EASEMENTS IN EAGLE CREEK JUNCTION 2ND ADDITION The Assistant Planner stated that staff received a petition from Gary Laurent of Inca Development and Laurent Builders, Inc. , to vacate the drainage and utility easements between lots 2 & 3 and lots 3 & 4 of Block 1, Eagle Creek Junction 2nd Addition. The Assistant Planner added that Eagle Creek Junction 2nd Addition was platted in 1987, and was intended to be used for the construction of multi-family units. However, housing market conditions hindered this type of development, and the developer requested the subdivision be rezoned to a lower density and be replatted as Eagle Creek Junction 3rd Addition. The City Council approved the rezoning in July 1991, and the final plat in August 1991. She added that the subdivision process does not automatically remove the easements surrounding the lots in Eagle Creek Junction 2nd Addition and in order to begin construction on certain lots in Eagle Creek Junction 3rd Addition, these easements would need to be vacated. Motion: Spurrier/Allen moved to recommend to the City Council approval of the vacation of the drainage and utility easements between Lots 2 & 3 , and Lots 3 & 4 , Block 1, Eagle Creek Junction 2nd Addition, based on its conformance with the Comprehensive Plan. Vote: Motion carried unanimously. VACATION: PORTION OF MUHLENHARDT ROAD The City Engineer stated that the City Council had received a petition from members of the abutting neighborhood to vacate the southerly portion of Muhlenhardt Road. If vacated, this portion could either have a cul-de-sac, or intersect with County Road 18 at a less dangerous angle. Staff is recommending that, along with this vacation, an upgrade be Minutes of the Page - 6 Shakopee Planning Commission December 5, 1991 done on the southerly portion and also on the most northerly portion of Muhlenhardt Road. Comm. Spurrier stated that some of the residents in Riverview Estates use the southerly entrance, due to the grade level of the northerly portion of Muhlenhardt Road, in order to get to their properties during the winter months. He expressed his concern with vacating the southerly portion of Muhlenhardt Road and the development of a cul-de-sac. Motion: Allen/Christensen moved to recommend to the City Council that the southerly end of Muhlenhardt Road be vacated and that a cul-de-sac be constructed in this area. Vote: Motion carried with Comm. Spurrier voting "no". Motion: Lynch/Allen moved to recommend to the City Council that the segment of Muhlenhardt Road between McGuire Circle and Horizon Drive be vacated only if an emergency access road is obtained to alleviate an over-length cul-de-sac. Vote: Motion carried with Comm. Spurrier voting "no". VIII.REVIEW: ST. FRANCIS HOSPITAL The Assistant Planner stated that in 1989, St. Francis Regional Medical Center received a conditional use permit for temporary medical office space and hospital storage in the building at 414 West 4th Avenue. This permit was subject to an annual review. She added that staff has determined that the applicant is operating in compliance with the conditions of the permit and the annual review should receive approval. Motion: Christensen/Lynch moved to approve the annual review for Conditional Use Permit Resolution No. 586. Vote: Motion carried unanimously. REVIEW: PUTT AWAY GOLF COURSE The Assistant Planner stated that in March 1990, Shakopee Valley Square 1st Addition Planned Unit Development received an amendment to temporarily change the location of their miniature golf course. This allowed the applicant to locate the golf course next to the motel until such a time that motel expansion occurred. Staff has determined that the applicant is operating in compliance with the conditions of the PUD amendment. Minutes of the Page - 7 Shakopee Planning Commission December 5, 1991 Motion: Spurrier/Lynch moved to approve the review of Resolution No. 3207, an amendment to the Shakopee Valley Square 1st Addition Planned Unit Development. Vote: Motion carried unanimously. REVIEW: NANCY WRIGHT HOME OCCUPATION The Assistant Planner stated that in October 1988, Nancy and James Wright of 1166 Jackson Street received a conditional use permit for glass and mirror etching as a home occupation. Staff has determined that the applicant is operating the home occupation in compliance with the conditions of the permit. Motion: Christensen/Spurrier moved to approve the review of Conditional Use Permit Resolution No. 544. Vote: Motion carried unanimously. IX. PEDESTRIAN/BIKE STUDY The City Planner provided information to the Planning Commission on the citywide pedestrian and bike circulation planning effort. Discussion was held and a suggestion was made to provide overlay maps for all existing sidewalks. X. UPDATE 1992 WORK PROGRAM A list of 25 projects was presented to the Planning Commission indicating the 1992 work program for the Planning Commission and the Planning Department. Comm. Spurrier requested that a higher priority level be given to the citywide street width study, which currently ranks No. 11 on the list. He would like to see this project among the top three work programs. He also suggested that the citywide traffic control study, currently ranking No. 22 on the list, should receive a higher priority. Comm. Christensen stated that the downtown plan update be expanded to include the residential areas and to go further south than previously projected. She also asked to see code enforcement on the list of projects among the top three. The City Planner went through each item on the work program to better explain their involvement. Comm. Spurrier suggested that the Commissioners each define their "needs" from their "wants" and submit this list to the City Planner so that it could be included on the January 1992 agenda for further discussion. The Commissioners concurred. Minutes of the Page - 8 Shakopee Planning Commission December 5, 1991 XI. COMPREHENSIVE PLAN AMENDMENT MEETING The City Planner stated that the Planning Commission needs to process two amendments to the Comprehensive Plan and submit these to the Metropolitan Council. The City Planner stated that the first amendment is for the CSAH 18 Shakopee bypass interchange proposal, and the second amendment is for the relocation of the St. Francis Regional Medical Center. The City Planner stated that a public hearing has been scheduled for December 12, 1991, at 7: 30 in the Council Chambers to receive public input and to review these amendments. XII. OTHER BUSINESS: ENFORCEMENT UPDATE The Assistant Planner stated that at the November 7th meeting, the Planning Commissioners had requested information regarding the zoning enforcement process. She added that although the computerized method of generating the enforcement letters is not yet completed, staff has begun to use the standard form letters as a guide in the enforcement process. Copies of four types of letters were provided to the Commissioners, and results of the complaints were provided. XIII. ADJOURNMENT The meeting of the Shakopee Planning Commission adjourned at 10:45 p.m. //. Memo To: Honorable Mayor & City Council Members Dennis Kraft, City Administrator From: Marilyn Remer, Personnel Coordinator Re: Resignation of Recording Secretary Date: December 12 , 1991 For Your Information: A letter of resignation (attached) has been received from Recording Secretary, Carol Schultz effective January 1, 1992 . Jane VanMaldeghem who is currently the Planning Commission Recording Secretary has graciously agreed to also serve as Recording Secretary for the City Council and other meetings as needed. Jane has been serving in the capacity as "back-up" recording secretary as needed since 1988 and as the current Planning Commission Recording Secretary since July 1991. Also, Jane was previously employed by the City of Shakopee and served in several positions, including Engineering and Planning Secretary and has an excellent secretarial and municipal background. Carol L. Schultz 5310 Pine Cone Lane Carver, MN 55315 December 9, 1991 Ms. Judith S. Cox City Clerk Shakopee City Hall 211 W. 1st Avenue Shakopee, MN 55379 Dear Judy: As of January 1, 1992 , I am resigning from my position as Recording Secretary for the Shakopee City Council. It has been a pleasure working with the City Council and I have enjoyed my three years as recording secretary. Due to the working schedule of my husband and my kids it would be very hard to continue on as recording secretary. As I stated to you, I am interested in filling in as recording secretary on an "as needed" basis. Thanks again for the opportunity of working with the City Council. Sincerely, 672,4. 42Z Or / Carol L. Schultz Recording Secretary RECEIVED DEC 101991 CITY OF St-IAKOPE'E TENTATIVE AGENDA ADJ.REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 17, 1991 Mayor Gary Laurent presiding Dial-A-Ride Driver Recognition 1] Roll Call at 7: 00 P.M. 2] Approval of Agenda 3] Liaison Reports from Councilmembers 4] Mayor's Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 7] Approval of Minutes of Nov. 19th, 26th, and Dec. 3rd, 1991 8] Communications: *a] Melanie Kahleck resignation from Downtown Committee b] Gary F. Turtle, Turtle's. Bar & Grill, Inc. request to amend city code regarding liquor sales on Sunday 9] 7: 00 P.M. Public Hearing on vacating utility and drainage easements in Eagle Creek Junction 2nd - Res. No. 3498 10] Boards and Commissions: Park and Recreation Advisory Board: a] 1992 Recreation Fee Schedule b] Changing Office Hours Planning Commission: c] Comprehensive Plan Amendment To Reflect The Proposed CSAH 18 - Shakopee Bypass Interchange d] Comprehensive Plan Amendment To Expand The Metropolitan Urban Service Area (MUSA) For The Area Southeast Of The Shakopee Bypass And County Road 17 TENTATIVE AGENDA December 17, 1991 Page -2- 11] Reports from Staff: a] Temporary Recreation Assistant b] Snow Plowing Operations *c] Probation Termination - Terrie Sandbeck *d] 1992 Heating And Air Conditioning Maintenance Contract *e] 1992 Workers Compensation Insurance Renewal *f] Approve Bills In The Amount Of $481, 382 . 63 *g] 1991 Police Sergeant Union Contract *h] 1992 Cigarette Licenses i] Refund Escrow Funds For Century Plaza Square 3rd Add'n. Sidewalk Improvements - memo on table j ] Recovered Bicycles 12] Resolutions and Ordinances: *a] Res. No. 3499 - Apportioning Assessments As A Result Of The Subdivision Of Parcel #27-904010-0 *b] Res. No. 3507 - Adopting The 1992 Fee Schedule *c] Res. No. 3501 - Amending The 1991 Budget *d] Res. No. 3506 - Approving Premises Permit For The American Legion *e] Ord. No. 325 - Amending The City Code Relating To Certificates of Occupancy *f] Ord. No. 326 - Amending The City Code Relating To The Housing Maintenance Code h] Res. No. 3502 - Establishing A Deferred Comp. Plan For Part Time And Seasonal Employees - On Table i] Res. No. 3483 - Amending Resolution on Early Retirement Policy 13] Recess for A Meeting of the Committee of the Whole a] Convene as Committee of the Whole b] Approve Minutes of October 29th and November 12th c] Adjourn 14] Reconvene 15] Other Business: 16] Adjourn Dennis R. Kraft City Administrator OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. SPECIAL SESSION SHAKOPEE, MN NOVEMBER 19 , 1991 Mayor Laurent called the meeting to order at 7: 00 p.m. with Cncl. Clay, Vierling, Sweeney, Wampach and Zak present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Dave Hutton, City Engineer; Karen Marty, City Attorney; Gregg Voxland, Finance Director; and Judith S. Cox, City Clerk. Also present was Counselor elect, Michael Beard. The following items were added to the agenda: 13a - Christmas Eve day hours for City Hall . 13b - Buy back of police holiday time. 13c - Early retirement policy clarification. 13d - Executive session. Sweeney/Wampach moved to approve the agenda as amended. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Laurent gave the Mayor' s report. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. The following items were removed from the consent business: 11E - Approval of bills 12A - Resolution No. 3493 The following item was added to the consent business : 13A - Christmas Eve day hours for City Hall. Vierling/Zak moved to approve the consent business. Motion carried unanimously. Sweeney/Vierling moved to approve the minutes of November 6, 1991. Motion carried unanimously. Mayor Laurent announced that a Certificate of Achievement for Excellence in Financial Reporting will be awarded to Gregg Voxland. Mayor Laurent opened the public hearing on amending Interim Ordinance No. 300 for public facilities near the Shakopee Senior High School - Ordinance No. 322 . There was no one from audience who wished to address this issue. Mayor Laurent closed the public hearing. Official Proceedings of the November 19, 1991 Shakopee City Council Page -2- Sweeney/Clay offered Ordinance No. 322 , an Ordinance of the City of Shakopee, Minnesota, Extending an Interim Official Map for Certain Land Located Generally North of the South City Limits; West of Spencer Street; South of Tenth Avenue; and East of Apgar Street; and Releasing Other Land from the Interim Official Map, and moved its approval . Motion carried unanimously. Vierling/Zak moved to accept the renewal quotation for employee group health insurance from Blue Cross/Blue Shield for 1992 . (Approved under consent business) . Vierling/Zak moved to direct the appropriate City officials to execute a contract with S. M. Hentges & Sons to provide supplemental snow plowing services for the City of Shakopee. (Motion approved under consent business) . Vierling/Zak moved to direct staff to list the City of Shakopee as the agent of record for the City of Shakopee's workers compensation policy. (Motion approved under consent business) . Vierling/Zak moved to direct staff to identify as a work task the evaluation of different funding options for land acquisition and/or facility development within the moratorium. (Motion approved under consent business) . Sweeney/Clay moved to approve the bills in the amount of $600, 210. 47 . Motion carried unanimously. Gregg Voxland reviewed the services available for a custodial agent or trustee for increased safety of investments. Discussion ensued on the benefits to the City for having a custodial service for the transaction of investment activity. The estimated cost to the City for this service would be $2 , 5G0 to $3 , 000 . Vierling/Sweeney moved to maintain status quo and not go with the custodial service. Motion carried unanimously. Mayor Laurent excused himself from discussion of Resolution No. 3493 , and turned the meeting over to Chairman Sweeney. Clay/Vierling offered Resolution No. 3493 , A Resolution Setting a Public Hearing to consider the vacation of the easements surrounding the perimeters of the lots in Eagle Creek Junction 2nd Addition, and moved for its adoption. Motion carried with Mayor Laurent absent for the vote. Vice Mayor Sweeney returned the gavel to Mayor Laurent. Vierling/Zak offered Resolution No. 3492 , A Resolution Adopting the 1991-1992 Snow and Ice Control Plan for the City of Shakopee and moved for its adoption. (Motion approved under consent business) . Official Proceedings of the November 19, 1991 Shakopee City Council Page -3- Vierling/Zak offered Resolution No. 3494 , A Resolution Apportioning Assessments Among New Parcel Created as a Result of Platting of the Meadows 6th Addition, and moved for its adoption. (Motion approved under consent business) . Vierling/Zak moved to authorize the closing of city hall at noon on December 24 , 1991 with the stipulation that employees use their vacation time, comp time, take the day off without pay, or that employees may work if they chose to do so. (Motion approved under consent business) . Vierling/Zak moved to authorize the appropriate city officials to buy back 28. 0 hours of earned, but unused holiday time from Officer Ronald Carlson at his current pay rate payable pay period ended 12/29/91. Motion carried with Cncl. Clay and Sweeney opposed. Sweeney/Vierling moved that the Early Retirement Policy as passed be clarified to show that the intended severance benefit include the accumulated sick leave. Motion carried unanimously. Mayor Laurent recessed the meeting for an executive session at 7 :45 p.m. Mayor Laurent reconvened the City Council meeting at 8 : 03 p.m. and stated that no action was taken during the executive session. Sweeney/Vierling moved to adjourn to Tuesday, November 26, 1991, at 7 : 00 p.m. Discussion ensued on the notices sent out by the auditor to residents for the budget hearing on the 26th. Motion carried unanimously. Meeting adjourned at. 8: 07 p.m.lrl-- 2/2C ti4 Ji ith S. Cox � Clerk Carol Schultz Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 26, 1991 Mayor Gary Laurent called the meeting to order at 7: 02 p.m. with Councilmembers Wampach, Sweeney, Clay and Vierling present. Cncl . Zak arrived at 7: 03 p.m. Also present were Dennis R. Kraft, City Administrator; Gregg Voxiand, Finance Director; Judith S. Cox, City Clerk; Dave Hutton, Public Works Director; Lindberg Ekola, City Planner; and Tom Steininger, Chief of Police. Mayor Laurent opened the public hearing on the 1992 Budget. Cncl . Zak arrived and took his seat. The City Administrator explained that the City Council has already had the opportunity to go through the budget at length. He stated that the City Council is required by law to have a public hearing on the budget as published in the Shakopee Valley News. He explained how the financial condition of the State continues to negatively impact the city budget and the increased demand for services in the police and legal departments. He explained that the value of new construction in 1991 has dropped from 1990 and that personnel levels are stable with one full time inspector position being eliminated. He explained that the taxable property in Shakopee has increased so that the actual tax increase for the city will be about 1. 1%. Harry Weinandt, 1259 Maxine Circle, stated that he has looked over the budget and that the Council did a better job than last year. He had questions regarding the racetrack' s request to have their agreement with the city changed so that their taxes would be less. He stated that if a change would result in a tax increase to the tax payers in Shakopee, then the Council should take a serious look at the request. Bill Dellwo, representing Louisville Township, stated that he was concerned about the new pumper budgeted for the fire department. He stated that it is costly and that Louisville Township does not have the commercial and industrial properties which would need the use of the pumper. He said that Louisville is satisfied with the Shakopee Fire Department services, but that they are over equipped for the township. He asked that some serious thought be given when the Council figures their share of cost for utilizing the services of the fire department. He said that they want to pay their fair share. Jerry Schmidt, 1241 Legion, stated that the Council has worked real hard to keep the budget down, that they have done a good job in the past and asked that they try to do better. Mayor Laurent asked for additional comments and there were none. The Mayor closed the public hearing and thanked those in the audience for attending. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 3 , 1991 Mayor Gary Laurent called the meeting to order at 7 : 05 p.m. with Councilmembers Zak, Wampach, Sweeney, and Vierling present. Councilman Clay arrived at 7: 09. Also present were Dennis R. Kraft, City Administrator; Barry Stock, Ass 't. City Administrator; Judith S. Cox, City Clerk; Gregg Voxiand, Finance Director; and Karen Marty, City Attorney. Agenda item 13b, Resolution No. 3499, apportioning assessments, was deleted from the agenda. The following items were added to the agenda: 14b - Arbitrator's award 14c - Early retirement option participants Vierling/Zak moved to approve the agenda as amended. Motion carried unanimously. Mayor Laurent recessed the meeting for a Housing & Redevelopment Authority meeting at 7 : 07 p.m. Cncl. Clay arrived and took his seat during the HRA meeting. Mayor Laurent reconvened the meeting at 7: 09 p.m. Liaison reports were given by Councilmembers. Mayor Laurent gave the Mayor's report. Sweeney/Wampach moved to approve the consent business. Motion carried unanimously. Sweeney/Wampach moved to approve Vanpool Policy No. 11 and Vanpool Policy No. 15 increasing the mileage reimbursement rate to $0. 275 per mile. (Motion approved under consent business. ) Sweeney/Wampach moved to authorize the appropriate City officials to solicit requests for proposals for vanpool services for the City of Shakopee. (Motion approved under consent business. ) Sweeney/Wampach moved to authorize the appropriate City officials to execute a three year Dial-A-Ride Contract Extension with National School Bus at a rate of $22 . 12 per hour with a provision being added to the agreement that would provide the City of Shakopee with the ability to terminate the agreement for any reason with a 120 day notice. (Motion approved under consent business. ) Mr. Stock explained that the City has received six proposals for refuse/recycling and he explained how they were rated. He stated that Waste Management received the best ranking. He explained that Official Proceedings of the December 3 , 1991 Shakopee City Council Page -2- the Energy and Transportation Committee feels that the City should move towards a closed system and that better prices could be obtained. He recommended adding a unilateral 120 day cancellation provision to the contract. He said that Waste Management would agree to the unilateral cancellation provision if they didn't have to provide 30 gallon containers and if the cancellation was based on moving toward a closed system with the City going out for bids. Discussion ensued on whether or not to have a closed refuse collection system (only one refuse hauler would be allowed to operate in the City) . Sweeney/Clay moved to authorize the appropriate City officials to execute a three year contract with a three year extension provision for refuse/recycling collection with Waste Management, Inc. with a provision that provides the City of Shakopee with a 120 day unilateral cancellation option should the City choose to move towards a closed refuse system. Motion defeated with Cncl.Clay, Vierling and Mayor Laurent opposed. Vierling/Clay moved to authorize the appropriate City officials to execute a three year contract with a three year extension provision for refuse/recycling collection with Waste Management, Inc. , which contract shall include the option of providing 30 gallon containers for all citizens. Motion carried with Cncl.Sweeney opposed. Sweeney/Wampach moved to table the Fire Service Contract Service Fee. Motion carried unanimously. Mr. Stock initiated discussion on the future use of the existing City Hall facility in light of the City's acquisition of the Marquette Bank Building. If it is Council 's desire to sell the facility, he recommended obtaining an appraisal of the property. Cncl. Sweeney suggested the cost of the appraisal come out of the Capital Improvement Fund and asked about the recreation building. Cncl.Vierling stated that it may be premature since we don't know what to do with the North/South side of First Avenue. Cncl. Wampach expressed concern about selling because the City would be loosing an option for the redevelopment of the block. Sweeney/Vierling moved to direct staff to seek a rental agreement for the existing City Hall building beginning June 1st. Clay/Vierling moved to table the motion until after the first of the year. Motion carried unanimously. Clay/Wampach moved to remove the Fire Service Contract Hourly Fee from the table. Motion carried unanimously. Clay/Vierling moved to set the hourly fee for service under the fire service agreement with the townships at $196.00 per hour effective 1/1/92 . Official Proceedings of the December 3, 1991 Shakopee City Council Page -3- Mr. Jim Ramaker, Louisville Township, stated that they had no problem with the increase. He stated that the townships would like to be included each year when the Fire Department budget is discussed. Motion carried unanimously. Clay/Sweeney moved that an annual meeting be set up, at the fire station, with the townships to include discussion on the fire department budget. Motion defeated unanimously. Sweeney/Vierling moved that, as part of the budget process, a meeting be set up with Jackson and Louisville Townships to discuss budgeted items addressing their concerns. Motion carried unanimously. Sweeney/Wampach moved to authorize the reimbursement to Gold Nugget Development, Inc. for storm sewer oversizing improvements to 11th Avenue in the amount of $8,225. 19, pursuant to the Developer's Agreement for The Meadows 5th Addition. (Motion approved under consent business. ) Sweeney/Wampach moved to prepay the special assessment split for The Meadows 6th Addition against city property parcel number 27- 160033-0 in the amount of $639.93 from the contingency appropriation. (Motion carried under consent business. ) Sweeney/Wampach moved to authorize proper City officials to execute a farm lease with Gene Hauer for 1992 under the same terms as 1991. (Motion approved under consent business. ) Sweeney/Wampach moved to terminate the probationary status of Robert Forberg and appoint him to the full time permanent position of Patrol Officer effective November 12 , 1991. (Motion approved under consent business. ) Sweeney/Vierling moved to authorize the appropriate City officials to execute the electrical contract with Terry Krominga for the 1992 operational year. (Motion approved under consent business. ) Sweeney/Vierling moved to approve the bills in the amount of $103 , 951.65. (Motion approved under consent business. ) Sweeney/Vierling moved to authorize the appropriate City officials to refund Jim & Lucy's, Inc. , 201 West 1st Avenue, $208 . 00 for the unused balance of the On-Sale 3 .2 Non-Intoxicating Malt Liquor License, pursuant to the Shakopee City Code, Section 5. 02 , Subd. 4C. (Motion approved under consent business. ) Mr. Voxland explained the savings to the City if the bonds are called and paid off for the $4 .2 million Special Obligation TIF Official Proceedings of the December 3 , 1991 Shakopee City Council Page -4- Bonds for the racetrack. He also explained that there is a letter of credit in place which will pay for one year bond payment, if the racetrack does not pay their taxes resulting in the City not collecting the necessary funds to make the bond payment. He also explained that once the bonds are paid the letter of credit disappears. He advised that there is money set aside for the Upper Valley Drainage Project. If the bonds are called and prepaid utilizing the TIF Trust Fund, there will be insufficient funds in the TIF Fund to complete Phase II of the Downtown Project before 2001 and then only if the K-mart District is extended. Discussion followed on calling the bonds and the risk to the City if the racetrack doesn't pay their taxes. Sweeney/Zak moved to direct the proper City officials to take the necessary actions to call the $4.2 million Special Obligation Tax Increment Financing Bonds for the racetrack. Motion defeated unanimously. Cncl. Sweeney explained that a new law requires FICA to be paid for part time employees who have been exempt up until now and that there is a six month window which allows the City to offer a deferred compensation plan where the employees' share of the FICA could be deposited instead. The plan must be adopted by December 31, 1991. Discussion followed on whether or not the deferred compensation plan would satisfy the alternative provisions of the law for paying FICA tax, which employees would be included in the plan, and whether or not it would be optional or mandatory. Clay/Sweeney moved to direct staff to prepare the proper resolution setting up a mandatory deferred compensation plan for part time fire fighters, summer seasonal pool and summer seasonal public works employees. Motion carried with Cncl. Vierling opposed. Sweeney/Wampach offered Resolution No. 3497, A Resolution Calling For Repeal of Presidential Primary, and moved its adoption. (Motion approved under consent business. ) Sweeney/Wampach Offered Ordinance No. 323, An Ordinance Of The City Of Shakopee, Minnesota, Amending Sec. 2 .57 Of The City Code, Park And Recreation Advisory Board, Subd. 1, Establishment And Duties, By Adding The Duty Of Recommending Names For New City Parks, and moved its adoption. (Motion approved under consent business. ) Sweeney/Clay offered Ordinance No. 324, An Ordinance Of The City Of Shakopee, Minnesota, Amending Chapter 3 Of The City Code, Municipal And Public Utilities - Rules And Regulations, Franchises And Rates, By Repealing Sec. 3 . 15, Rules And Regulations Relating To Source Separation, Collection And Disposal Of Refuse, And Adopting One New Section In Lieu Thereof, Relating To The Same Subject, and move its adoption. Motion carried unanimously. Official Proceedings of the December 3, 1991 Shakopee City Council Page -5- Mayor Laurent appointed Councilmembers Sweeney and Vierling to the Board & Commission Interview Committee. Mr. Kraft updated the City Council on the arbitrator's award for the police sergeant's union. Mr. Kraft advised the City Council that Leroy Houser and John DuBois had submitted letters expressing a desire to take advantage of the City' s early retirement option. Sweeney/Clay moved to adjourn to Tuesday, December 17, 1991 at 7:00 p.m. Motion carried unanimously. Meeting adjourned at 8 : 55 p.m. -: ith S. Cox ty Clerk Recording Secretary 7 C` Y-D GOggE Official Proceedings of the December 3 , 1991 Shakopee City Council Page -4- Bonds for the racetrack. He also explained that there is a letter of credit in place which will pay for one year bond payment, if the racetrack does not pay their taxes resulting in the City not collecting the necessary funds to make the bond payment. He also explained that once the bonds are paid the letter of credit disappears. He advised that there is money set aside for the Upper Valley Drainage Project. If the bonds are called and prepaid utilizing the TIF Trust Fund, there will be insufficient funds in the TIF Fund to complete Phase II of the Downtown Project before 2001 and then only if the K-mart District is extended. Discussion followed on calling the bonds and the risk to the City if the racetrack doesn't pay their taxes. Sweeney/Zak moved to direct the proper City officials to take the necessary actions to call the $4 .2 million Special Obligation Tax Increment Financing Bonds for the racetrack. Motion defeated unanimously. Cncl. Sweeney explained that a new law requires FICA to be paid for part time employees who have been exempt up until now and that there is a six month window which allows the City to offer a correct deferred compensation plan where-the-employees' -share-of-the in ed lieu of FICA.eeuld-He -deposited - rst-ead. The plan must be adopted by December 31, 1991. Discussion followed on whether or not the deferred compensation plan would satisfy the alternative provisions of the law for paying FICA tax, which employees would be included in the plan, and whether or not it would be optional or mandatory. Clay/Sweeney moved to direct staff to prepare the proper resolution setting up a mandatory deferred compensation plan for part time fire fighters, summer seasonal pool and summer seasonal public works employees. Motion carried with Cncl. Vierling opposed. Sweeney/Wampach offered Resolution No. 3497, A Resolution Calling For Repeal of Presidential Primary, and moved its adoption. (Motion approved under consent business. ) Sweeney/Wampach Offered Ordinance No. 323, An Ordinance Of The City Of Shakopee, Minnesota, Amending Sec. 2 .57 Of The City Code, Park And Recreation Advisory Board, Subd. 1, Establishment And Duties, By Adding The Duty Of Recommending Names For New City Parks, and moved its adoption. (Motion approved under consent business. ) Sweeney/Clay offered Ordinance No. 324, An Ordinance Of The City Of Shakopee, Minnesota, Amending Chapter 3 Of The City Code, Municipal And Public Utilities - Rules And Regulations, Franchises And Rates, By Repealing Sec. 3 . 15, Rules And Regulations Relating To Source Separation, Collection And Disposal Of Refuse, And Adopting One New Section In Lieu Thereof, Relating To The Same Subject, and move its adoption. Motion carried unanimously. - - --- deleted added FALL ACTIVITIES MARGIN ANTICIPATED TOTAL CURRENT SUGGESTED # OF OF ADDITIONAL BUDGETED ACTIVITY FEE FEE PARTICIPANTS INCREASE REVENUE REVENUE Rollerskate Trip $4.75 $5.50 50 $0.75 $37.50 $275.00 Dog Odedience $30.00 $35.00 10 $5.00 $50.00 $350.00 Cheerleading $12.00 $15.00 20 $3.00 $60.00 $300.00 *Fall Gymnastics $25.00 $31.50 60 $6.50 $390.00 $1,890.00 *Adult Exercise $34.00 $38.00 20 $4.00 $80.00 $760.00 *Adult Open Gym $15.00 $20.00 15 $5.00 $75.00 $300.00 Gun Safety $0.00 $5.00 35 $5.00 $175.00 $175.00 Snowmobile Saftey $0.00 $5.00 10 $5.00 $50.00 $50.00 7/8 Cross Country $11.00 $13.00 10 $2.00 $20.00 $130.00 #7/8 Volleyball $45.00 $45.00 30 $0.00 $0.00 $1,350.00 7/8 Wrestling $11.00 $13.00 10 $2.00 $20.00 $130.00 4/5/6 Volleyball $5.00 $13.00 40 $8.00 $320.00 $520.00 3/4 Flag Football $11.00 $13.00 50 $2.00 $100.00 $650.00 5/6 Football $11.00 $13.00 90 $2.00 $180.00 $1, 170.00 7/8 Football $11.00 $13.00 70 $2.00 $140.00 $910.00 3/4 Basketball $11.00 $13.00 100 $2.00 $200.00 $1,300.00 5/6 Basketball $11.00 $13.00 120 $2.00 $240.00 $1,560.00 *7/8 Basketball $11.00 $13.00 50 $2.00 $100.00 $650.00 Jr.High Ski Club $11.00 $13.00 40 $2.00 $80.00 $520.00 Men' s Basketball $120.00 $160.00 6 $40.00 $240.00 $960.00 Men's Volleyball $120.00 $160.00 6 $40.00 $240.00 $960.00 Women's Volleyball $120.00 $160.00 30 $40.00 $1,200.00 $4,800.00 NYSC Coaches Training $0.00 $2.00 35 $2.00 $70.00 $70.00 Hockey Assoc. $11.00 $13.00 95 $2.00 $190.00 $1,235.00 $4,257.50 $21,015.00 *Activities will require hallguards for the first time. Therefore, a portion of the increase is earmarked for hailguard expenses #Staff recommends not raising the fee for 7/8 grade volleyball a volunteer will coach WINTER ACTIVITIES MARGIN ANTICIPATED TOTAL CURRENT SUGGESTED* OF OF ADDITIONAL BUDGETED ACTIVITY FEE FEE PARTICIPANTS INCREASE REVENUE REVENUE *Kemps Skate Races $0.00 $0.00 50 $0.00 $0.00 $0.00 Figure Skating Les $25.00 $27.00 30 $2.00 $60.00 $810.00 Family Fun Nights $2.00 $2.00 200 $0.00 $0.00 $400.00 Family Trips $7.00 $8.00 50 $1.00 $50.00 $400.00 Rollerskate Trips $4.75 $5.50 50 $0.75 $37.50 $275.00 Winter Gymnastics $28.00 $31.00 85 $3.00 $255.00 $2,635.00 3/4 Cheerleading $18.00 $18.00 15 $0.00 $0.00 $270.00 Elem Wrestling $11.00 $13.00 70 $2.00 $140.00 $910.00 Teen Broomball $2.00 $3.00 100 $1.00 $100.00 $300.00 Dog Obedience $30.00 $35.00 10 $5.00 $50.00 $350.00 Adult Exercise $34.00 $38.00 20 $4.00 $80.00 $760.00 Adult Broornbal l $180.00 $240.00 6 $60.00 $360.00 $1,440.00 $1, 132.50 $8,550.00 *Kemps Ice Cream and Dairy Products of Minneapolis donates $300.00 each year to defrey the expenses for indoor ice time, trophies and ribbons SPRING ACTIVITIES MARGIN ANTICIPATED TOTAL CURRENT SUGGESTED# OF OF ADDITIONAL BUDGETED ACTIVITY FEE FEE PARTICIPANTS INCREASE REVENUE REVENUE Spring Gymnastics $20.00 $24.00 45 $4.00 $180,00 $1,080.00 Rollerskate Trips $4.75 $5.50 100 $0.75 $75.00 $550.00 3/4 Baseball $11.00 $13.00 130 $2.00 $260.00 $1,690.00 5/6 Baseball $11.00 $13.00 110 $2.00 $220.00 $1,430.00 7/8/9 Baseball $11.00 $13.00 80 $2.00 $160.00 $1,040.00 M.Mantle Baseball $11.00 $13.00 15 $2.00 $30.00 $195.00 Youth Golf Lessons $25.00 $27.00 5 $2.00 $10.00 $135.00 Adult Golf Lessons $22.00 $25.00 55 $3.00 $165.00 $1, 375.00 Youth Tennis Lesson $15.00 $17.00 40 $2.00 $80.00 $680.00 Adult Tennis Lesson $20.00 $23.00 15 $3.00 $45.00 $345.00 Dog obedience $30.00 $35.00 10 $5.00 $50.00 $350.00 Adult Exercise $34.00 $38.00 15 $4.00 $60.00 $570.00 NYSCA Training $0.00 $2.00 30 $2.00 $60.00 $60.00 Showcase/non profit $0.00 $5.00 70 $5.00 $350.00 $350.00 Showcase/commercial $20.00 $25.00 10 $5.00 $50.00 $250.00 3/4 Softball $11.00 $13.00 60 $2.00 $120.00 $780.00 5/6 Softball $11.00 $13.00 100 $2.00 $200.00 $1,300.00 7/8/9 Softball $11.00 $13.00 70 $2.00 $140.00 $910.00 Men's Softball $225.00 $300.00 44 $75.00 $3,300.00 $13,200.00 Women's Softball $225.00 $300.00 30 $75.00 $2,250.00 $9,000.00 Co-Rec Softball $225.00 $300.00 6 $75.00 $450.00 $1,800.00 Church Softball $20.00 $20.00 7 $0.00 $0.00 $140.00 Town Team Baseball $0.00 $300.00 1 $300.00 $300.00 $300.00 Legion Baseball $0.00 $300.00 1 $300.00 $300.00 $300.00 over 35 Baseball $0.00 $300.00 1 $300.00 $300.00 $300.00 $9, 155.00 $38, 130.00 SUMMER ACTIVITIES MARGIN ANTICIPATED TOTAL CURRENT SUGGESTED# OF OF ADDITIONAL BUDGETED ACTIVITY FEE FEE PARTICIPANTS INCREASE REVENUE REVENUE Summer Trips $8.00 $8.00 100 $0.00 $0.00 $800.00 Playground Events varies same 300 $0.00 $0.00 $300.00 Day Camp $30.00 $30.00 35 $0.00 $0.00 $1,050.00 Basketball Camp $5.00 $7.00 110 $2.00 $220.00 $770.00 Shooters Camp $0.00 $1.00 60 $1.00 $60.00 $60.00 Volleyball Camp $5.00 $7.00 30 $2.00 $60.00 $210.00 Baseball Camp $5.00 $7.00 40 $2.00 $80.00 $280.00 Soccer $10.00 $10.00 40 $0.00 $0.00 $400.00 T-Bal l $18.00 $19.00 80 $1.00 $80.00 $1,520.00 Near Ball $18.00 $19.00 80 $1.00 $80.00 $1,520.00 Kids in Dev.Sports $18.00 $19.00 90 $1.00 $90.00 $1,710.00 Archery $21.00 $21.00 15 $0.00 $0.00 $315.00 Hershey Track $2.00 $2.00 80 $0.00 $0.00 $160.00 Jr. Team Tennis $25.00 $27.00 15 $2.00 $30.00 $405.00 Picnic Shelter Rent Family/non profit $20.00 $25.00 90 $5.00 $450.00 $2,250.00 Local Business $40.00 $45.00 5 $5.00 $25.00 $225.00 Non-Resident $50.00 $55.00 5 $5.00 $25.00 $275.00 Volleyball Kit Rent $4.00 $5.00 32 $1.00 $32.00 $160.00 Horseshoe Kit Rent $3.00 $4.00 25 $1.00 $25.00 $100.00 Ballfield Rental $25.00 $30.00 20 $5.00 $100.00 $600.00 Summer Gymnastics $20.00 $25.00 55 $5.00 $275.00 $1, 375.00 $1,632.00 $14,485.00 BREAK DOWN OF A PARTICIPANT'S TOTAL COST 1992 RECOMM. ASSOCIATION TOTAL ACTIVITY REC. FEE FEE COST SAMPLING 7/8 WRESTLING $13 $22 $35 3/4 FOOTBALL $13 $9 $22 5/6 FOOTBALL $13 $15 $28 7/8 FOOTBALL $13 $22 $35 3/4 BASKETBALL $13 $9 $22 5/6 BASKETBALL $13 $15 $28 7/8 BASKETBALL $13 $37 $50 MEN'S BASKETBALL (TEAM FEE) $160 $195 $355 MEN'S VOLLEYBALL (TEAM FEE) $160 $10 $170 WOMEN'S VB DIV 1 (TEAM FEE) $160 $45 $205 WOMEN'S VB DIV 2 (TEAM FEE) $160 $35 $195 3/4 SOFTBALL $13 $11 $24 5/6 SOFTBALL $13 $17 $30 7/8 SOFTBALL $13 $29 $42 3/4 BASEBALL $13 $11 $24 5/6 BASEBALL $13 $17 $30 7/8 BASEBALL $13 $29 $42 MICKEY MANTLE $13 $34 $47 * AT THIS TIME IT IS UNKOWN IF THE YOUTH ATHLETIC ASSOCIATIONS WILL RAISE OR LOWER THEIR FEES IN 1992. ** THE YOUTH ATHLETIC ASSOCIATIONS DO OFFER A REDUCED FEE FOR ELIGIBLE PARTICIPANTS. • • 1 I1992 1993 1994 1995 1996 EST. EST. EST. EST. EST. 11 Charges for Service - Recreation Playground Events 300 300 309 318 328 Tee Ball 3,200 3,200 3,296 3,395 3,497 1 Special Events 1,000 1,000 1,030 1,061 1,093 Picnic Shelter Rent 3,500 3,500 3,605 3,713 3,825 Softball Field Rent 700 700 721 743 765 Picnic Kit Rent 700 700 721 743 765 3 Adult Education 4,500 4,500 4,635 4,774 4,917 Adult Broomball 900 900 927 955 983 Family Trips 300 300 309 318 328 1 Adult Basketball 1,400 1,400 1,442 1,485 1,530 Adult Basketball 900 900 927 955 983 Adult Volleyball 5,700 5,700 5,871 6,047 6,229 Adult Softball 24,000 24,000 24,720 25,462 26,225 3 Prairie Sq Dance 100 100 103 106 109 Youth Education 2,000 2,000 2,060 2,122 2,185 Youth Trips 1,300 1,300 1,339 ' 1,379 1,421 I Youth Wrestling 700 700 721 743 765 Youth Soccer 500 500 515 530 546 Youth Basketball 4,500 4,500 4,635 4,774 4,917 11 Youth Ski Club 520 520 536 552 568 Youth Broomball 275 275 283 292 300 Youth Softball 3,100 3,100 3,193 3,289 3,387 Youth Hockey 1,150 1,150 1,185 1,220 1,257 1 Youth Baseball 4,500 4,500 4,635 4,774 4,917 Youth Football 3,000 3,000 3,090 3,183 3,278 Youth Tennis 750 750 773 796 820 :1 Youth Misc. Youth X-Country Run 200 200 206 212 219 Youth Volleyball 1,800 1,800 1,854 1,910 1,967 1 Youth Sports Camp 1,500 1,500 1,545 1,591 1,639 Youth Gymnastics 11,000 11,000 11,330 11,67.0 12,020 Tiny Tot 1,500 1,500 1,545 1,591 1,639 Non Resident Fee 2,500 2,500 2,575 2,652 2,732 ITownship Contributions 3,300 3,300 3,399 3,501 3,606 Recreation Contributions 8,000 8,000 8,240 8,487 8,742 Total Charges for Svs. - Rec 99,295 99,295 102,274 105,342 108,502 4 1-10 RECOMMENDATION Adopt the new pool hours, wage schedule and fee schedule proposed by the Shakopee Park and Recreation Advisory Board for 1992. PROPOSED SWIMMING HOURS for 1992 JUNE 6 - SEPT 7 . . . . 12:00 PM - 8:00 PM TOTAL OPEN SWIMMING HOURS = 752 SWIMMING LESSON HOURS JUNE 15 - AUGUST 7. . . . 9: 15 AM - 11 : 25 PM ( mornings) 5: 30 PM - 6: 10 PM (evenings) * 7 : 30 - 8: 10 PM (evenings) * * A portion of the pool will be closed off to conduct swimming lessons in the evening. TOTAL ADDITIONAL HOURS = 348 HOURS TOTAL ADDITIONAL EXPENSE = $18, 464. 00 1992 PROPOSED SWIMMING POOL FEES AND CHARGES SEASON PASSES RESIDENT NON-RESIDENT FAMILY SEASON SWIM PASS $40. 00 NO INCREASE $50. 00 INDIVIDUAL SEASON SWIM PASS $23. 00 NO INCREASE $30. 00 REDUCED FEE SWIM PASS $ 5. 00 NO INCREASE NEW ! FAMILY WATERSIDE PASS $30. 00 $40. 00 INDIVIDUAL WATERSLIDE PASS $25. 00 $35. 00 GATE ADMISSION INCREASE YOUTH / ADULT $2. 50 YOUTH $1. 00 (Sr. Citizens: Free ) ADULT $ . 50 WATERSLIDE FEE FIVE ( 5) RIDES $1. 50 INCREASE $ . 50 UNLIMITED RIDES/DAY $2. 50 DECREASE $ . 50 PROPOSED FOR 1992 POOL PROGRAM (USING 1991 PAY PLAN ) POSITION START LEVEL I LEVEL II LEVEL III ( 1ST & 2nd yr ) 87% (3rd & 4th yr ) 95% ( 5th yr ) 100% POOL AID $3. 93 $4. 37 CASHIER $5. 41 $5. 41 $5. 93 $6. 24 LIFEGUARD $5. 41 $5. 41 $5. 93 $6. 24 WSI (new ) $5. 93 $5. 93 $6. 40 $6. 82 ASST. MGR $6. 55 $6. 55 $7. 28 $7. 57 MANAGER $6. 79 $6. 79 $7. 54 $7. 84 ALTERNATIVES 1. Keep the same pool hours, wage schedule and fee schedule as in 1991. 2. Establish a different schedule other than what was recommended. 3. Adopt the newly proposed schedule of pool hours, wages, and fees for 1992. ACTION Move to recommend to the City Council to adopt the proposed 1992 schedule for Pool Hours, Pool Wages and Pool Fees. IDb MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR & MEMBERS OF THE CITY COUNCIL FROM: MARK MCQUILLAN, PROGRAM SUPERVISOR SUBJECT: CHANGING OFFICE HOURS OF THE PARKS AND RECREATION DEPT. DATE: 12/6/91 INTRODUCTION At its November 25 , 1991 meeting, the Park and Recreation Advisory Board moved to recommend to Council to have the office hours of the Park and Recreation Department changed from 8: 00 a.m.-5: 00 p.m. to 8 : 00 a.m.-4 : 30 p.m. effective January 2 , 1992 . City Hall's office hours are 8 : 00 a.m.-4 : 30 p.m. BACKGROUND When the new City Hall (Marquette Bank building) is ready for occupancy, the park and recreation staff will be moving from its existing building on Levee Drive into the new facility. It would make good sense to make the switch in hours now than mid-year so the public is use to the change. ALTERNATIVES 1 . Do nothing, keep the current office hours of 8: 00 a.m.- 5 : 00 p.m. _ 2. Change the Park and Recreation office hours from 8: 00 a.m.- 5 : 00 p.m. to 8 : 00 a.m. -4 : 30 p.m. effective January 2 , 1992 . 3 . Wait and adjust the office hours when the Park and Recreation Department moves from its existing building to the new City Hall sometime next year. RECOMMENDATION Alternative #2 ACTION REQUESTED Move to change the office hours of the Park and Recreation Department from 8:00 a.m.-5: 00 p.m. to 8 :00 a.m.-4 : 30 p.m. effective January 2 , 1992 . ' Z66T ' Z Aapnupr anTgoa33a 'u'd 08 : t -'111;p 00 : 8 04 'u'd 00 : 5-'u•P 00 : 8 utoa3 quaugapdaQ uoTgpaaoag pti Napd agq. 3o sanoq aoT33o au4 abupgo og anoN \ QassanOax NOILOV Z# eAT4puaa4TV / NOIJNQN OOax / / •apaA gxau auTgauos TTPH 44TO Mau aq4 og buTpTTnq buT;sTx s;T uoa3 sanou quau;Xpdau uoT4paaoag pup Napd aq; auM sanou aoT33o agq. ;sn[pp pup ;TPM ' C ' Z66T ' Z Aapnupr anTgo 33a 'u'd o : b-•u•p 00: 8 04 'u'd 08 : t - '111'P 00 : g uoa3 sanou a Tj3o uoT4paaoag pup Napd all; abupgO • Z 'u'd 0t : t -' t 00 : 8 3o sanou aoTO 471no eq. deaN 'buTq;ou oQ • T sHnivamas'Iv / abupgo egg og asn sT oTTgnd egg os apaA-pTu upq; Mou sanou uT q ;TMs eq. aNPu og asuas pooh aNpu pInoM ;I 'A;TTTop3 Mau/et; o;uT vATau aanai uo buTpTTnq buTgsTxa s;T uoa3 buTnou eq TTTM 33.2;s uoT4paaoaa pup Napd alp 'Aoupdn000 Appal sT (buTpTTnq xupg a;;anbapyl) TTpH A4TO Mau egg uagM \ UNGOHMIDVII / •u'� oc : f7-'u•p 00 : 8 lap sanoq aoT33o s. TTpH 4TO ' Z66T ' Z Aapnupr anT;oa33a 'u'd 0E : t7-'u•p 00 : 8 og •u•d 00 :g- ta•p 00 : 8 uoa3 pabupgo quaugapdaQ uoippeaoag pup ){apd auk 3o sano aoT33o egg anpg 04 TTounoO 04 puauuooaa o; panou papog AaosTnpy T;paaoag pup Napd egg 'buTgaeu 166T 'SZ aequanoN s;T qV NOISOfUGHJNI 16/9/ZT :3SyQ 'Ida] NOLIMaHDJU QNV S)HYd 3HZ 30 SxnOH SOI33o ONIONYHO :spJruns 2IOS IAHHdfS NVHDOHd 'NVTIInOOW N VN :Mad 'I I ONIIOO AZIO au 30 saTilwaw 5 dO LY LI SINIWQV ALIO 'L IUH SINNJQ :al owaw MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: CSAH 18 - Shakopee Bypass Interchange Comprehensive Plan Amendment DATE: December 13 , 1991 INTRODUCTION: At the December 12, 1991 meeting the Planning Commission passed a motion which recommended that the City Council approve the proposed comprehensive plan amendment for the CSAH 18 - Shakopee Bypass Interchange. Approval of the amendment by the City Council is required prior to the submittal to the Metropolitan Council. BACKGROUND: Attached is a copy of the Planning Commission staff report for the proposed amendment. Please refer to the staff report for background information. Minutes from the December 12 Planning Commission meeting will be placed on the table at the December 17 City Council meeting. A copy of the September 10, 1991 letter from the Metropolitan Council on the CSAH 18 issue is also attached with this memo. The Metropolitan Council 's conclusions are given on the last page of the September 10 letter. DISCUSSION: The draft amendment recommended by the Planning Commission includes a map change to reflect the CSAH 18 - Shakopee Bypass interchange and TEXT changes to reflect the policies restricting access to CSAH 18. The first policy amendment would prohibit direct property access (driveways) to the CSAH 18. The second policy amendment would prohibit additional street intersections with CSAH 18 unless properties become land locked. This policy would allow a minimum number of streets to be constructed to intersect with CSAH 18 if properties were to become landlocked by CSAH 18. No changes were made to the rural residential density policies (one dwelling unit per 2 .5 acres - current R-1 district regulation) . After review and discussion, the Planning Commission passed a motion to recommend that the City Council approve the proposed amendment as drafted. City staff will contact the appropriate staff members from the City of Prior Lake and Scott County in preparing the joint submittal of the amendment to the Metropolitan Council. Staff anticipates submittal of the amendment in January. ALTERNATIVES: 1. Approve the proposed amendment. 2 . Deny or amend the proposed amendment. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommended that the City Council approve the CSAH 18 - Shakopee Bypass Interchange Comprehensive Plan amendment. ACTION REQUESTED: Offer and pass Resolution No. 3508, a resolution approving the CSAH 18 - Shakopee Bypass Interchange Comprehensive Plan amendment. Lc- Ale...AZ:A ., 'v' COUNCIL METROPOLITAN ' 11r n Purl Crnnr. _'?() La'! Ftltlt Start. .S1. Paul. MA 55101-1634 612 241-6.?54 FAX 612 241-655(1 Tr) 6/2 224/-(14(14 September 10, 1991 Gary Laurent, Mayor City of Shakopee 129 E. First Av. Shakopee, MN 55379 Dear Ma , t: The attached Metropolitan Council staff memorandum was prepared at our request in an effort to encourage exploration of options for resolving the issues raised by the Council's review of the CSAH 18-Shakopee Bypass interchange proposal. We believe it contains a basis for reaching a solution to the interchange issue. Please give it your serious consideration. Council staff will meet with local staff from Shakopee, Scott county, and Prior Lake on September 11. Breaking the deadlock over this issue requires the three local governments to prepare local comprehensive plans that meet the objectives laid out in the memorandum in a way consistent with Council policy. The timetable for resolving the issue now depends on the amount of time it will take the three local governments to prepare and coordinate their respective plan amendments. Upon receipt of land plan amendments adequately addressing the land use and transportation issues surrounding the CSAH 18 proposal,.Council staff will complete its review for Council consideration as expeditiously as possible, within 90 days at the longest. We encourage you to work closely with your staff in developing plan amendments that meet both local and regional policy objectives. If we can be of help, do not hesitate to call Bob Mazanec at 291-6330. Sincerely, Sincerely, Cii7a4f Mary E. Anderson Bonnie Featherstone, Council Member Chair District 14 MEA/BF/emp Attachment cc: Mayor Don Egan, City of Savage Chair Leonard Prescott, Shakopee Mdewakanton Sioux Community ,kT-r-A-cAq fa C SM4 tV 414.04 o PES a`( pAss PAS ,N-re2c IM 6E___ METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 612 291-6359 TDD 612 291-0904 DATE: August 28, 1991 TO: Mary Anderson, Bonnie Featherstone, Dirk DeVries FROM: Transportation & Long Range Planning Staffs cc: Ann Braden, Bob Davis, Nacho Diaz, Anne Hurlburt, Marcel Jouseau, Roger Israel, Bob Mazanec SUBJECT: CSAR 18 Issue BACKGROUND The Metropolitan Development and Investment Framework (MDIF) last revised in September, 1986 sets a general direction for future development patterns and establishes guidelines for making decisions about major regional facilities. Metropolitan highways and interchanges, such as the proposed CSAH 18 interchange with the Shakopee Bypass are considered a "metropolitan System" and receive the largest percentage of total regional dollars expended in any one year. A major strategy emphasized in the MDIF is to manage regional resources in a way that most efficiently serves a steadily growing and aging population. Meeting the service and facility needs of already developed areas is the MDIF's top investment priority. A second investment priority is given to facilities that are sized in accord with Council forecasts and programmed to support staged • -d contiguous urban development. The Metropolitan Urban Service Area (MUSA) has been established by the Metropolitan Council to efficiently distribute public resources. It has been found that facilities and services needed to support urban development can be provided at less public cost if the land available for urban development at any one time is defined and reasonably limited in area. As a result, the Metropolitan Council plans for urban development and commits to providing sufficient metropo'..:an systems within the urban service area. Metropolitan systems will generally not be provided to support urban density development in the rural service area. MDIF geographic policy areas have also been used for ranking investment decisions. Facilities and services needed to support urban development are located within the Metropolitan Urban Service Area (MUSA). Metropolitan urban systems, such as freeways and sewers, will generally not be provided in the rural service area. The Metropolitan Council's Transportation Development Guide.Policv Plan, last revised in 1988, based upon the MDIF. The Transportation Plan describes the direction the Metropolitan Council believes metropolitan transportation investments should take between 1988 and the year 2010. It contains transportation policies and plans that support the MDIF's priorities for optimizing the use of existing regional facilities and services, and guidelines for evaluating potential funding sources for the region's transportation system. Construction of the Shakopee Bypass and the new CSAH 18 bridge to replace the old Bloomington Ferry Bridge are recommended actions of the Transportation Plan. However, the interchange on CSAH 18 providing direct access to the rural service area south of the Shakopee Bypass is not consistent with the Council's plans. i C.hLCom' :--el, I'Y • ��. •s r c- vv . ANALYSIS The Highway Proposal 7' '"• The proposed CSAH 18 bridge and connection to the Shakopee Bypass will be located at the edge of the urban service area in the Freestanding growth center of Shakope County has proposed an intersection relocation and design change for the CSAH 18 connection o e Shakopee Bypass which would provide direct non-stop access to the rural service area south of the Bypass. The proposal was made in the Study Report and Request for Controlled Access Approval, Referral #15301-1, submitted to the Council for review on December_14, 1990. l Neither the approved Scott County plan nor the Shakopee Comprehensive Plan on record with ,, t the Council show the interchange or reconstruction of CSAH 18 south of the Shakopee Bypass (see attached maps). This interchange would replace a proposed diamond interchange connecting CSAH 18 (old • County road 89) to the Shakopee Bypass south of the current intersection of highways T.H. 101 �'=�`r`'"- and CSAH 18. The diamond intersection is still recognized by MnDOT and is also shown in the recently received Shakopee Comprehensive Plan amendment. CSAH 18 south of the Shakopee Bypass traverses rural and agriculture land in both Shakopee and in northern Prior Lake for two and one-half miles to its intersection with CSAH 42. The two lane road winds a bit, with several hills, forty (40) direct property access curb-cuts, plus existing intersections from north to south at 13th Avenue, Boiling Springs Lane, County Road 16, McColl Drive and Muhlenhardt Road � 5 • before joining CSAH 42. Once the direct access to the new_ CSAH 18 bridge is provided, increased traffic volume, access andegress_plus cross-traffic turning movements will conflict with what currently serves as a local access road, These conditions will put heavy pressure on the County_ to upgrade CSAH 18 south of the-Shakopee Bypass-both to keep the highway traffic moving and foi safety reasons. Scott County believes that the interchange and new connection to CSAFIFIS is necessary to elimin elf exis ng congestion on highway 13 caused by the developing areas of Savage and Prior Lake. • Metropolitan Council policy requires those parts of the roadway located outside the MUSA to be designed and constructed to conform with the policies for the rural service area. In this part of - the region the Council makes no commitment to providing regional services and facilities to serve rural residential development. In the rural service area, major arterial freeways should be designed to serve rural transportation needs such as farm to market trips and connections to outstare c`ities.`Access in the rural service area should be controlled by limiting the number and J type of interchanges. - - �,- �..,.,.; j' — Current Land Use and Plans _-<- .: ___-�„ \ Both Shakopee and Prior Lake are classified by the MDIF as Freestanding Growth Centers. The Council considers the freestanding growth centers as detached portions of the metropolitan urban service area. It wants the centers to prosper and grow, and to serve as alternatives to living and working in the large central urban area. Freestanding growth centers also have an employment base within the community that is large enough to provide work for the local population. The Council supports regional investments in these communities; however, where additional land is needed to accommodate growth, the communities should extend municipal services in a staged, contiguous manner, consistent with their ability to provide such services. S Substantial rural and agricultural land lies south of the Shakopee Bypass in the vicinity of the proposed interchange and along CSAH 18. Both city plans show agriculture as a long term land use. In Prior Lake 320 acres of agriculture land covenanted indefinitely under the Agricultural Preserves Act border CSAH 18 immediately on the west. Under the Agricultural Preserves Act, housing density is limited to one unit per 40 acres and the landowner is protected from urban assessments, property taxes at-development value and conflicting urban land uses in exchange for a legal commitment to continue farming for at least eight years. Metropolitan Council policy recognizes two levels of protection in the commercial agricultural area. Primary protection is land covenanted in agricultural preserves. Urban facilities are to be prohibited in Iiis area unless there is documentation that no other location in the Metropolitan Area can adequately meet the siting criteria. Secondary protection is land certified but not in agricultural preserves. This area receives a level of protection secondary to agricultural preserves. Urban facilities are not to be located in this area unless there is strong evidence that a proposed urban use cannot be located in the general rural use area. All other things being equal, urban facilities, including roadways, are not to infringe on land protected by the agricultural preserves program. Current land use along CSAH 18 (old highway 89) in Shakopee includes a small area of industry t,. (in the extreme northeast) along with pockets of rural residential (served by on-site septic systems), vacant rural and agriculture land. No lands are covenanted under the agriculture preservation legislation in the city of Shakopee. The Shakopee Comprehensive Plan (received July 23, 1991) shows the area south of the Shakopee Bypass to remain in agriculture and rural residential uses at least to the year 2000. However, Shakopee allows two and one-half acre lots 16 lots per 40 acres) in its rural area which is inconsistent with Council policy. The 1990 Census shows the population of Shakopee as 11,739 which is lower than the Council's forecast of 12,500. Council staff believes that the forecasts contained in the recently submitted plan are very optimistic. Neither Shakopee nor the Council has plans to provide metropolitan sewer service south of the Shakopee Bypass (see Shakopee maps). Existing land use in Prior Lake along CSAH 18 (north of CSAH 42) includes agriculture and rural residential served by on-site septic systems. Agriculture lands border the entire western edge of CSAH 18 in Prior Lake north of CSAH 42. These lands (320 acres) are covenanted indefinitely under the Agriculture Preservation Act. The Prior Lake Plan on record with the Metropolitan Council (received August 5, 1991) shows the area as agricultural. Prior Lake allowed development at less than a one lot per ten acre density in the rural area east of CSAH 18 which was inconsistent with Council policy. However, current Prior Lake zoning now restricts development in the agricultural area to four units per forty acres. Prior Lake exceeded the Council's 1990 forecasts (Census 11,482; Council forecast 11,000). Council staff believes that while the City's future forecasts are possible they appear optimistic. Metropolitan sewer service is provided to Prior Lake via the Prior Lake interceptor sewer. Prior Lake has extensive land area within its MUSA and has not proposed to provide sewer service to the area north of CSAH 42 (see Prior Lake maps). Transportation Plans As previously mentioned the Transportation Policy Plan was updated in 1988 and subsequently a system statement was mailed out to each county to encourage that all local plans be updated to reflect the latest proposals and policy changes. However, the Council has not received a transportation plan from Scott County for official review. A draft plan was submitted on Monday August 19, 1991 for informal review by Metropolitan Council staff. Preliminary discussions with County staff and with county engineering consultants have indicated existing congestion on T ` 3 • highway 13 from its entry point in eastern Scott County to the intersection with east-west CSAH S.4w 21 in Prior Lake. The existing, at grade intersection between T.H. 101 and CSAH 18, leading tothe old Ferry Bridge is also reported by Scott County to be congested. Consultant projections to the year 2010 show the entire length of CSAH 1.8 south of T.H. 101 to CSAH 42 to be congested in_Shakopee and Prior Lake. These projections are based on Council forecasts.— The existing intersection of state highways 13 and T.H. 101 is located only one and one-half miles east of where the proposed CSAH 18 bridge will join T.H. 101. Highway 13 currently serves as the north-south minor arterial to the expanding urban service area of Savage and to the developed area of the Freestanding growth center of Prior Lake. A basic Council policy calls for maximum utilization and improvement of existing metropolitan systems, including highways, before constructing new service facilities. Improvements to highway 13 in Savage and Prior Lake would r' r be consistent with Council MDIF policy since it lies totally within the MUSA. However, Highway ; 13 is classified as a minor arterial, and council transportation policy encourages MnDOT to spend its-limited-roadway improvement funds on the Metropolitan Highway System. Perhaps Scott County should explore improvements to highway 13 using local money. ,\ 1 Draft long-range plan maps of Scott County show eventual relocation of the proposed CSAH 18 route south of the-Shakopee Bypass as a principal arterial along a new westerly right-of-way connecting to CSAH 21 in north-central Prior Lake. The Shakopee plan also sketches the general location of this new route in its comprehensive plan amendment noting that plans for the area will need to be addressed in the future. Thus, not one but two new major north south highways are being suggested in draft plan materials of Scott County. The proposed new principal arterial (along 18/21) is located entirely in the rural service area and is inconsistent with both the c Council's MDIF and Transportation policy. Any approval of the CSAH 18 interchange should lf� _ ` include guarantees from the County and Cities that the new alignment to the west (relocated C• county road 21) would not be constructed until the adjacent land becomes part of the MUSA. The Metropolitan Council advocates providing increased highway capacity in a way that helps to �! manage the system and that helps to manage demand on the system within the urban service area. Incorporating techniques that manage the highway system and demand for the highway are particularly important in the planning and design phases of a new roadway facility. These / r. �� ._.y,. techniques may include metering freeway entrance ramps to regulate highway access and constructing freeway entrance ramps for exclusive use by high-occupancy vehicles. Construction J v of these facilities may not be necessary at the moment. Such needs should be incorporated into the facility design. Sewer Treatment Plans Any urban development generated by this project would need to be provided with sewer service . at either the Blue Lake or Seneca waste water treatment plants. These plants are currently being expanded and upgraded at a cost of$184 million. Assumptions for these expansions are based r? fr ; upon MDIF policies and development focuses in each of these treatment plant tributary areas. No sewer service was assumed for the Shakopee rural service area south of the Bypass. If these r`-c-r ''L` , development assumptions are changed because of this project an analysis of its impact on the treatment plants must be made. ��--e FINDINGS • 1. Both the MDIF and the Transportation Plan emphasize the need to manage regional - 'J resources in a way that most efficiently serves a steadily growing and aging population. System and demand management are critical elements to ensure the efficient use of transportation facilities. Techniques that manage the highway system and demand for the highway should be incorporated into the planning and design phases. These techniques include among others the metering of freeway entrance ramps. tv_', (2'., The proposed Shakopee Bypass and CSAH 18 Bridge replacement are located in the ✓ developing area of the MUSA and are a necessary part of the Council's plans for the region. Those parts of the roadway located in the MUSA may be designed and ,; constructed to serve planned urban activities. That part of the roadway in the rural ,..•.•7� ; ;,tV..'� ice-•.;�'\ service area, including the provision of interchanges, should be designed and constructed ' to serve rural transportation needs. _ 3.9 The proposed CSAH 18'interchange would provide direct access to and from the proposed new CSAH 18 bridge into the rural service area which would have a direct impact upon rural and agriculture lands in Shakopee and Prior Lake. The Shakopee and c kCr.6 � I A- Prior Lake plans currently approved by the Council show the area south of the Shakopee i�.«:Yl '��" Bypass to CSAH 42 to remain in agriculture and rural residential use. Lands perpetually covenanted under the Agricultural Preserves Act border CSAH 18 on the west in the city '' `'" of Prior Lake. Plans and local measures to mitigate these land use impacts have not been submitted to the Council. Rural land use density standards in Shakopee are inconsistent with Council policy. �. The CSAH 18 interchange providing direct access to the rural area south of the Shakopee c� _ Bypass is not recommended in the Council's plans nor is it included in the locally adopted plans, as approved by the Council; it was proposed by Scott County (In the Study Report and Request for Controlled Access Approval, Referral #15301-1) based primarily upon existing congestion on highway 13 and at the current intersection of T.H. 101 and CSAH 18. 5 Highway 13 currently serves as the north-south minor arterial to the expanding urban service area of Savage and the freestanding growth center of Prior Lake. A basic Council policy calls for maximum utilization and improvement of existing metropolitan systems, including highways, before constructing new service facilities. Improvements to highway 13 in Savage and Prior Lake would be consistent with Council MDIF policy since it lies totally within the MUSA. 6. Other major north-south roadway proposals are contained in the draft plan proposals of �.5;44 r -� Scott County which are inconsistent with Council policy. Specifically the proposal to relocate CSAH 18 as a principal north-south arterial along a new westerly right-of-way (....)-,4-f4 connecting to CSAH 21 in north-central Prior Lake. No Metropolitan wastewater treatment plant sewer capacity is being planned for the rural `L d mac, cv Shakopee areas south of the Bypass. r (8. Construction of the Shakopee Bypass, CSAH 18 and the proposed interchange will C,.l„ k c-PS {.L require coordinating the land use and transportation activities of several local governments. Scott County will need to submit an adopted Transportation Plan for Council review reflecting the proposed transportation changes; Shakopee and Prior Lake will need to update their comprehensive plans to address the interchange proposal and its impact on land use and other services. CONCLUSIONS /i' The Council's policy objective is to encourage local comprehensive plans that are consistent with adopted rural area policies. 2., The Council could find that the proposed connection with CSAH 18 (old County Road 89) south of the Shakopee Bypass consistent with Council policy if the following conditions are met: --- a.) Shakopee and Prior Lake submit amendments to their Comprehensive Plans, which address the following: ri Prohibit additional direct property access to CSAH 18 be until the area becomes part of MUSA expansions approved by the Council. " ----- CF.) Prohibit additional roadway intersections to CSAH 18 unless they are a result of staged development tied to an urban service area (MUSA) expansion approved by the Council. r~r •1 Revise rural development densities to be consistent with the Metropolitan Council �� rural standards of: - One unit per 40 acres in areas planned for agriculture - One unit per 10 acres (computed on the basis of 40-acre parcels) for rural residential development. `- b.) Scott County submits a revised Transportation Plan which addresses the following: • Comprehensive Plans of Shakopee and Prior Lake, • If CSAH 18 is to be upgraded or expanded in the future, indicate the measures that will be taken to avoid the need to acquire protected agricultural lands in Prior Lake including location alternatives that will have the least impact on these land, and • Techniques to manage the proposed access to the freeway system including, but not limited to, metering the entrance ramp to CSAH 18 at the Shakopee Bypass. 3 c.) Scott County, Shakopee and Prior Lake mutually agree in their respective plan 7 visions to propose no furthefine irccess highway routes'to CSAH 18 and r CSAH 42 unless such proposals are a part of planned expansions to the MUSA, as agreed to by the Metropolitan Council. L3) If Scott County, Shakopee and Prior Lake cannot mutually agree to these conditions, exploration of improvements to highway 13, or another option accomplishing the same regional policy objectives, should be considered. RESOLUTION NO. 3508 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE 1981 COMPREHENSIVE PLAN TO REFLECT THE PROPOSED INTERCHANGE BETWEEN CSAR 18 AND THE SHAKOPEE BYPASS . WHEREAS, on August 4 , 1981, the City Council adopted the Comprehensive Plan of the City; and WHEREAS, on December 12 , 1991, the Planning Commission reviewed and recommended approval of an amendment to the Comprehensive Plan to reflect a proposed CSAH 18 - Shakopee Bypass interchange; and WHEREAS, the City Council agrees with the proposed amendment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS : That the 1981 Comprehensive Plan is hereby amended to reflect the proposed interchange between CSAH 18 and the Shakopee Bypass. Passed in _ session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: � e � �,� � City Attorney [13RES] MEMO TO: Shakopee Planning Commission FROM: Lindberg S. Ekola, City Planner RE: CSAH 18 - Shakopee Bypass Interchange Comprehensive Plan Amendment DATE: December 6, 1991 INTRODUCTION: The purpose of the December 12 , 1991, public hearing is to consider the addition of several policies to the Transportation Element of the 1980 Shakopee Comprehensive Plan. The amendment is intended to update the adopted Comprehensive Plan to reflect the proposed CSAH 18 Shakopee Bypass Interchange and to include the appropriate policies which are consistent with those of the Metropolitan Council. Attached is a copy of the adopted 1980 Comprehensive Plan Transportation Element (attachment No. 1) . The bolded sections in the attachment reflect the proposed amendments. BACKGROUND: The Metropolitan Council has identified several land use and transportation issues regarding the proposed CSAH 18 Shakopee Bypass Interchange. The Met Council is concerned that the proposed CSAH 18 interchange will introduce urban traffic into the rural area south of the bypass and this could result in the area being developed prematurely. A copy of the memo from the Metropolitan Council staff detailing their concerns and conclusions was included with the December 5, 1991 Planning Commission agenda packet. The Transportation Element of the 1980 Comprehensive Plan included five sections as follows: 1. Existing Transportation System. 2 . Forecasting Future Service Needs. 3 . 1990 System Changes. 4 . Detail Interchange Plans. 5. Transportation Policies and Standards. The City of Prior Lake and Scott County are also updating their comprehensive plans to address the bypass interchange issues as appropriate. A joint submittal to the Met Council by all three governmental agencies is anticipated in January, 1992 . DISCUSSION: The proposed comprehensive plan amendment is intended to add policies which will guide development in the CSAH 18 corridor in a manner consistent with the goals of the Met Council. Both the adopted 1980 Comprehensive Plan and the draft 1990 Comprehensive Plan identify the land area south of the bypass interchange as rural in character. The policies proposed in this amendment will continue to further protect and/or promote the rural character of the area until such time an urban type development would be appropriate. The Scott County Highway Department has recently developed plans for the alignment of CSAH 18 from the Shakopee bypass interchange. A new alignment is necessary due to the location of the bypass ramps (see attachment No. 2) . The new CSAH 18 will be constructed as a four lane road for approximately one mile south of the bypass. It will transition into two lanes prior to the intersection with County Road 16 . The highway will remain as a two lane road south to County Road 42 . The portion of the existing County Road 18 (from Highway 101 to County Road 16) will remain as a two lane road. The new CSAH 18 alignment is anticipated to be constructed by 1994 to coordinate with the completion of the bypass interchange and the Bloomington Ferry Bridge. The Met Council memo listed several conclusions with respect to the necessary comprehensive plan amendments for Shakopee, Prior Lake, and Scott County. The following conclusions apply to the Shakopee Comprehensive Plan: o Prohibit additional direct access to CSAH 18 until the area becomes part of MUSA expansions approved by the Council. o Prohibit additional roadway intersections to CSAH 18 unless they are a result of the staged development tied to an urban service area expansion approved by the Council. o Scott County, Shakopee, and Prior Lake mutually agree in their respective plan revisions to propose no further future direct access highway routes to CSAH 18 and CSAH 42 unless such proposals are part of planned expansions to the MUSA as agreed to by the Metropolitan Council. o Revise rural development densities to be consistent with the Met Council rural standards of: - One unit per 40 acres in the areas planned for agriculture - One unit per 10 acres for rural residential development Prohibit Direct Property Access to CSAH 18 Attachment No. 3 is a map illustrating the existing direct property accesses (driveways) to County Road 18. There are 40 existing driveways en County Road 18. The Met Council is directing Shakopee to prohibit additional direct property access to the new CSAH 18 until the area becomes part of the Metropolitan Urban Service Area (MUSA) . In an effort to protect the rural area (until urbanization is appropriate) , prohibiting direct property access to the County Road 18 will help protect the area from premature development. To address the Met Council 's concern a policy statement has been added to the adopted plan. As shown in the Transportation Policies and Standards in Attachment No. 1 the proposed policy reads: "8 . Prohibit the construction of additional direct property access (driveways) to CSAH 18 until the area becomes part of MUSA expansions approved by the Metropolitan Council . " Prohibit Additional Street Intersections to CSAH 18 In addition to prohibiting all driveways on CSAH 18 the Met Council is also requesting that additional public street intersections with CSAH 18 be prohibited until the area becomes part of the urban service area. The property immediately south of the Shakopee Bypass, both to the east and west of new CSAH 18 alignment, is currently owned by one owner. Access to this property is from County Road 18. If no access is provided to the new CSAH 18 roadway a large portion of this property will become landlocked. Denying access to properties can constitute a taking of property rights. Staff has revised the proposed Met Council policy to allow for the construction of City streets in order to provide adequate access to all properties. The Scott County Engineer approves all new City street and direct property accesses intersections with all county roads. City staff will continue to work with the County in the planning of the number and location of these City street intersections. A policy statement has been included with the proposed comprehensive plan amendment in Attachment No. 1. The proposed policy reads: "9 . Prohibit the construction of additional city street intersections to CSAH 18 unless they are a result of staged development tied to an urban service area (MUSA) expansion approved by the Metropolitan Council or unless the construction of CSAH 18 would result in the denial of access to properties. If landlocked parcels are created by CSAH 18 a minimum number of city streets as approved by the County Engineer may be constructed to provide adequate access. " Prohibit Direct Access Highway Routes to CSAH 19 and CSAH 42 The Met Council has also requested that no further direct access highway routes to CSAH 18 and CSAH 42 be provided unless such proposals are part of planned expansions to the MUSA. The City of Shakopee does not build highways but rather is responsible for the construction of City streets. The construction of highways in Shakopee is either the County' s or the State ' s responsibility. Since the City is not responsible for highway routes the requested Met Council policy has not been added to the proposed comprehensive plan amendment. This policy would be more appropriately addressed in the Scott County plan. Scott County has proposed that County Road 21 will eventually become the major north-south arterial in eastern Scott County. This project will not be constructed for at least 10 years. The City has not projected MUSA expansions over that time frame in this area. The City will continue to work with Scott County on the planning of highway projects in an advisory role. Revise Rural Residential Development Densities The Met Council is requesting that the City of Shakopee revise its policies on rural residential density standards to one dwelling unit per 10 acres in rural residential areas and one dwelling unit per 40 acres in planned agricultural areas. The City of Shakopee Zoning Ordinance allows a density of one dwelling unit per 2-1/2 acres in the Rural Residential District and one dwelling per 40 acres with one additional dwelling on a 2-1/2 acre parcel in the Agricultrual District. The designated land uses along the CSAH 18 corridor are light industrial and rural residential. The light industrial district requires a minimum 20 acre lot size with on-site water and sewer facilities. This reqirement will protect the area from prematurely developing into urban intensities. The majority of the rural residential properties along the CSAH 18 corridor have already been developed into 2-1/2 acre residential lots or are not developable due to natural constraints such as wetlands or steep slopes (see Attachment No. 4) . Staff does not anticipate a large volume of additional dwelling units in this area due to the ordinance requirements and the constraints set by the natural features. Staff also believes that even if the area were to be included into the urban service area it would be extremely difficult to further divide the residential parcels due to the irregular topography. Staff feels that this area should remain in the 2 . 5 acre character in the future regardless of available urban services. To provide a broader range of housing alternatives the 2 . 5 acre lot size in the rural residential areas in Shakopee is essential . The 10 acre lot size requirement would effectively push Shakopee out of the middle ranged price housing market. The one dwelling unit per 10 acre policy has not been acceptable to the City of Shakopee in the past. Due to the Council 's previous position staff has not included the requested policy in the proposed comprehensive plan amendment. ALTERNATIVES: 1. Recommend to the City Council that the attached Comprehensive Plan Amendment be approved. 2 . Recommend to the City Council that the rural residential policy of one dwelling unit per 10 acres (as requested by the Met Council) be approved. RECOMMENDATION: Staff recommends alternative No. 1. ACTION REQUESTED: 1. Review the proposed Comprehensive Plan Amendment and all public testimony. 2 . Pass a motion which recommends that the City Council approve the Comprehensive Plan Amendment for the CSAH 18 - Shakopee Bypass Interchange as drafted. LSE/jms CSAH ATTACHMENT 1 CSAH 18 - Shakopee Bypass Interchange Comprehensive Plan Amendment This attachment includes the three sections of the Transportation Element from the 1980 Shakopee Comprehensive Plan that are being amended. Section 3 - 2000 System Section 4 - Detail Interchange Plans Section 5 - Transportation Policies and Standards The single spaced typing reflects the proposed amendments and the double spaced typing is the adopted 1980 Comprehensive Plan. 2000 System The 2000 Shakopee transportation system is an attempt to meet forecasted service needs based on new household and commercial/industrial expectations as well as programmed metropolitan/state facilities. Key planning tasks are to coordinate new arterial construction projects with the local system as well as to detail interchange plans and new local collector service to meet anticipated urbanization forces. The following list describes and locates new construction facilities for the 2000 system. y 1. Shakopee Bypass The nine mile bypass will run from near the intersection of existing Minnesota Highway 101 just east of County Road 18, west through the City of Shakopee and Jackson Township and intersecting with U.S. Highway 169 Trunk Highway 41. The freeway will enable traffic to bypass the bottleneck traffic in downtown Shakopee. The anticipated project completion date is November, 1994 . 2 . Bloomington Ferry Bridge This project involves building a new bridge across the Minnesota river and upgrading County Road 18 from the Shakopee Bypass to 108th Street in Eden Prairie and Bloomington. The project is anticipated to be completed by 1994 . 3 . Highway 169 Bridge and the Downtown Mini-Bypass This project is intended to alleviate the major traffic congestion problems in downtown Shakopee. A new bridge will be constructed in the Lewis Street alignment. A mini-bypass will be constructed from Fuller and Spencer Streets north of the downtown and will be connected to the new bridge. The • mini-bypass will allow regional traffic to proceed through without interfering with the main downtown area of Shakopee. The project is anticipated to be ccmpleted by 199? . 4 . Shakopee Bvoass Interchanges Five interchanges on the Shakopee Bypass provide access 1 to the City of Shakopee. These proposed interchanges are further addressed in the Detail Interchange Plan. GI- 5. C.R. 79/C.R. 77 Ungraded to Minor Arterial by Connecting With C.R. 42 This new east-west system is planned for development as a Scott-Dakota County linkage. While new roadway construction is not scheduled for Shakopee areas, continued upgrading of C.R. 42 to 35W is scheduled as well as a new segment in Jackson Township to provide more direct access to 169 hookup. 6. New Collector Roads Needed in Shakopee by 1990 Assuming the existing street system in urbanized Shakopee is established and limited to change, and in fact will improve to more acceptable flows once the by-pass diverts existing traffic loads, the staging area of develop- ment to the year 1990 becomes a transportation planning need. Obviously ( without development and other urban services, roads are not needed; with urban development, access and circulation must be contemplated. It is beyond the local planning role to detail local road construction designs such as in subdivisions, which are best reviewed at time of sub- division approval. What is important, however, is to give direction to collector street corridor preferences. Collector spacings and Right-of- Ways need refinement once arterials are known along with existing develop- ment patterns, environmentally sensitive areas, topography, and continua- tion of existing collector roads. The future southeast urbanizing sector of Shakopee may be divided into two primary areas for transportation planning: 1 ) that area immediately east of C.R. 17 and north of C.R. 16, and 2) that area west of C.R. 16 to the Jackson Township boundary. New collector needs: a) Establish new east/west collector between 79 and 17, approximately parallel south of Tenth Avenue, equally spaced between the bypass. It is important to designate the Thirteenth Avenue collector to insure against an over-balanced transportation system dependent on Tenth Avenue. The Thirteenth Avenue collector is also designated in southwestern Shakopee west of C.R. 77. The equidistant spacing of 13th Ave. as a new collector between 10th Ave. and the proposed bypass alignment is designed also to consider the absence of proposed frontage roads along the bypass and the commercial center vs. commercial strip type of develop- ment planned for the bypass/C.R. 17 intersection. The alignment of 13th Ave. corresponds to the northern limits of the C.R. 17 commercial inter- change land use designation and will provide a delineation between adjoining residential/commercial land uses plus create the primary commercial inter- chance development access. b) Designate a new north-south collector between C.R. 16 and Fourth Avenue. That urbanizing area north of C.R. 16 to Highway 101 being pie-shaped needs additional collector service of a north-south flow spaced equally between C.R. 17 and C.R. 83 along with additional east-west linkage near C.R. 83 between Fourth Avenue and C.R.16. This area of service is most important due to expected comparatively intensive land use of commercial and multi- family development. c) Establish and extend Fourth Avenue as a major collector on an east- (- west movement. Inasmuch as the C.R. 83 intersections at T.H. 101 and the proposed bypass will serve as primary industrial park highway access points, 4th Ave. is designed to fulfill the local transportation linkage between - the developed Shakopee of homes and businesses and the employment opportun- ities of the industrial area. 7. Transit Service Recently expanded service by the MTC to Shakopee as of November, 1977 will be maintained and no additional planning for expanded service is underway. the 53S route functions primarily as a commuter service to Minneapolis with limited trips in early morning and late afternoon. Bus service routes and location of mid to high density housing development is an important concern to the looping curculation route through downtown Shakopee. Four intercity bus lines service Shakopee in addition to the Metropolitan Transit Commission intra-city routes. 8. Bikeways/Trails Viewed as both a transportation mode and recreational opportunity, future bikeway planning involves the designation of proposed roadways and design standards. Selecting collector streets which afford roadway width sufficient enough to safely accommodate bike traffic and points of activity for circula- tion is noted. Therein, Shakopee's bikeways system in the townsite area is proposed in a community-wide loop design of full circulation connecting a majority of community service sites such as schools, playgrounds, churches and parks. Tenth Avenue bikeway development is also proposed in the new developing areas to the year 1990 as part of the local parkway system of multi-use trails. Linkage here is significant via the water surface drainage corridor to key park sites. Bikeway development will be achieved through stripping of reserved bike right-of-way trails on existing streets plus bikeway signage, while multi- use local trails will be equally segregated from alternate transportation systems. Typical bikeway design standards follow. 9. Railroads Shakopee is served by two rail lines: The Chicago and Northwestern, and the Chicago, Milwaukee, St. Paul and Pacific. The railways traverse the city in a generally east-west direction passing through the center of the central business district. Daily freight service is available on both lines, however, passenger service has been discontinued. Official abandonment proceedings are in progress on the C.M.S.P. line. 10. Airports No airport facility is located in the immediate Shakopee corporate limits, however, Flying Cloud Airport is located less than 12 miles north of the City in Eden Prairie. One of the airspace surfaces of this airport does fall within the airspace of Shakopee over the James Wilke Park Reserve. Therefore, Shakopee does not need_to adhere to Minnesota Department of Aeronautics regulations with regard to building height limits. • • C2 c8 Detail Interchange Plan Need for Traffic Circulation Plans Experience with development patterns in interchange areasaround the country shows a strong attraction for commercial development in the immediate area of the interchange. Experience also shows that traffic congestion quickly develops, and the public investment in the utility of the transportation facility is soon lost if development pressures are permitted to compromise the mobility function of the arterial which feeds the interchange. It is also important to maintain a high degree of mobility for traffic passing through the interchange area if alternate routes are not convenient. Traffic delays and high accident potentials are precipitated by too many driveway entrances, inadequate turn lanes, and close spacing of traffic signals. This affects not only the immedi- - ate area of the interchange, but impedes the use of the interchange facility by the rest of the city as well . Traffic congestion at a focal point in a traffic system adversely affects the whole system. In developing areas around interchanges it is important, therefore, to follow fairly stringent guidelines in order to shape traffic circulation patterns in a way that provides a reasonable balance between land service and arterial mobility. Accordingly, zoning "Driveway .Access Control Standards" will be regulated, and these standards are applied in the proposed traffic circulation patterns around interchanges. These standards are equally applicab'e at other locations in the city. Proposed Interchange Areas The proposed Shakopee Bypass traverses land which is now largely agricultural. Specific land use zoning is proposed in this comprehensive plan for each of the five interchanges located on the Shakopee Bypass within the City of Shakopee. The five interchanges are described as follows: 1. Scott County State Aid Road 18 is a multiple directional cloverleaf intersection. 2 . Scott County Road 83 is a conventional diamond111 interchange. 3. Scott County State Aid Road 17 is a conventional diamond interchange. Q 4. Scott County State Aid Road 15 is a folded diamond interchange. 5. Minnesota Highway 169/Scott County Road 16 is a signalized at grade traffic intersection. -71- Specific By Pass Interchange Traffic Circulation Plans CSAH 18 Interchange (Map 23) Map 23 illustrates the proposed CSAH 18 interchange with the Shakopee Bypass. The following is a list of the roads that will � e intersect in this area: 1. Existing Highway 101 2 . Existing County Road 18 3 . New Shakopee Bypass (to the west) 4 . New CSAR 18 (to north and south) The portion of CSAR 18 south of the Shakopee Bypass is proposed to be improved to a four lane divided highway for approximately one mile. Prior to its intersection with County Road 16 the highway will transition into an undivided two lane road. The existing County Road 16 will connect into the new CSAH 18 at a right angle. Direct property access to this highway will be prohibited until the land area surrounding the road becomes included in the Metropolitan Urban Service Area (MUSA) . 31 County Road 83 Interchange (Map 24) This interchange is proposed as a conventional diamond interchange. The first intersection to the north is a collector street, 12th Avenue, which runs east of Co. Rd. 83 . This street serves the industrial park area. South of the CR 83/Shakopee Bypass intersection County Road 16 will be the first intersection. It traverses diagonally (northwest-southeast) through the area. County Road 15 is designated as a minor arterial . CSAH 17 Interchange (Map 25) The interchange is proposed to be constructed as a conventional diamond. CSAH 17 will be a four land divided road in the intersection area. The divided road design will be constructed approximately 2000 feet north of the north bypass ramp and 1000 feet south of the south bypass ramp. Vierling Drive will be the first collector street intersection to the north of the bypass. A collector str_ t to the south of the bypass will eventually also be constructed as the area urbanizes. _ 13- R lg County Road 15 Interchange (Map 26) t This interchange is planned as a folded diamond intersection. All ramps will be constructed on the east side of County Road 15 . North of the bypass along CR 15 are two large recreational areas . Tahpah Park is west of CR 15 and Lions Park is east of CR 15 . Vierling Drive will be constructed as the first street intersection to the north of the bypass. The land south of the bypass in this area is located in Jackson Township. Urban development is not projected to occur in this area for the next 10-20 years. Minnesota T.H. 169/County Road 69 Intersection (Map 27) A signalized at grade traffic intersection is proposed for Shakopee Bypass/Highway 169 intersection. CR 69 will be realigned to run south of this four way intersection. State Highway 300/10th Avenue will be the first intersection to the north. This road is classified as a collector street. The area to the south of this intersection is in Jackson Township and is also not expected to be urbanized in the time horizon of this plan. 4 __ '14- Cr& Transportation Policies and Standards The development of Shakopee's future transportation system is further guided by the following transportation policies and design standards. Aware of their more specific concern and relationship to land use regulations, policies and standards are ways in which consistent decision-making in transportation development will proceed. Policies and Standards 1 . Promote the timely construction of needed state/metropolitan projects of bridge crossings and bypasses to relieve current system deficiencies and provide additional level of services for expected 1990 community develop- ment needs. 2. Provide a full complement of transportation needs for Shakopee residents and businesses which involve auto, truck, pedestrian, and bike transportation. 3. Provide a coordinated local transportation system to integrate into proposed 1990 County, Metropolitan and State Systems. 4. Develop a transportation system which reinforces Shakopee's growth policies and improve system to service urban service area. 5. Integrate land use and transportation plans to minimize the adverse effects of transportation systems (noise, air pollution) on the adjacent develop- ment. Require setbacks or berming of land development adjacent to major roadway noise impact areas. • 6. Encourage the development of a transportation system which properly balances considerations of safety, accessibility, environmental protection and cost. 7. Carefully control land use developments at the major transportation inter- sections and interchanges to avoid compromising safety, accessibility and functions of the highways. 8. Prohibit the construction of additional direct property access t , (driveways) to CSAH 18 until the area becomes part of MUSA expansions approved by the Metropolitan Council. 9 . Prohibit the construction of additional city street 3 intersections to CSAH 18 unless they are a result of staged development tied to an urban service area (MUSA) expansion2. approved by the Metropolitan Council or unless the CI construction of CSAH 18 would result in the denial of access to properties. If land locked parcels are created by CSAH 18 a minimum number of city streets may be constructed to provide adequate access as approved by the County Engineer. '11 CQ l� /CCC 2000 Systery The 2000 Shakopee transportation system is an attempt to meet forecasted service needs based on new household and , commercial/industrial expectations as well as programmed metropolitan/state facilities. Rey planning tasks are to coordinate new arterial construction projects with the local system as well as to detail interchange plans and new local collector service to meet anticipated urbanization forces. The following list describes and locates new construction facilities for the 2000 system. 1. Shakopee Bypass The nine mile bypass will run from near the intersection of existing Minnesota Highway 101 just east of County Road 18, west through the City of Shakopee and Jackson Township and intersecting with U.S. Highway 169 Trunk Highway 41. The freeway will enable traffic to bypass the bottleneck traffic in downtown Shakopee. The anticipated project completion date is November, 1994 . 2 . Bloomington Ferry Bridge This project involves building a new bridge across the Minnesota river and upgrading County Road 18 from the Shakopee Bypass to 108th Street in Eden Prairie and Bloomington. The project is anticipated to be completed by 1994 . 3 . Highway 169 Bridge and the Downtown Mini-Bypass This project is intended to alleviate the major traffic congestion problems in downtown Shakopee. A new bridge will be constructed in the Lewis Street alignment. A mini-bypass will be constructed from Fuller and Spencer Streets north of the downtown and will be connected to the new bridge. The mini-bypass will allow regional traffic to proceed through without interfering with the main downtown area of Shakopee. The project is anticipated to be completed by 1993 . 4 . Shakopee Bypass Interchanges Five interchanges on the Shakopee Bypass will provide access to the City of Shakopee. These proposed interchanges are further addressed in the Detail Interchange Plan. - (,1- it J.S. Lii:r ., i s: • Detail Interchange Plan Need for Traffic Circulation Plans Experience with development patterns in interchange areas around the country shows a strong attraction for commercial development in the immediate area of the interchange. Experience also shows that traffic congestion quickly develops, and the public investment in the utility of the transportation facility is soon lost if development pressures are permitted to compromise the mobility function of the arterial which feeds the interchange. It is also important to maintain a high degree of mobility for traffic passing through the interchange area if alternate routes are not convenient. Traffic delays and high accident potentials are precipitated by too many driveway entrances, inadequate turn lanes, and close spacing of traffic signals. This affects not only the immedi- ate area of the interchange, but impedes the use of the interchange facility by the rest of the city as well . Traffic congestion at a focal point in a traffic system adversely affects the whole system. In developing areas around interchanges it is important, therefore, to follow fairly stringent guidelines in order to shape traffic circulation patterns in a way that provides a reasonable balance between land service and arterial mobility. Accordingly, zoning "Driveway .Access Control Standards" will be regulated, and these standards are applied in the proposed traffic circulation patterns around interchanges. These standards are equally applicable at other locations in the city. Proposed Interchange Areas The proposed Shakopee Bypass traverses land which is now largely agricultural. Specific land use zoning is proposed in this comprehensive plan for each of the five interchanges located on the Shakopee Bypass within the City of Shakopee. The five interchanges are described as follows: 1. Scott County State Aid Road 18 is a multiple directional cloverleaf intersection. 3 2 . Scott County Road 83 is a conventional diamond tIN interchange. Z 3. Scott County State Aid Road 17 is a conventional diamond interchange. Q 4. Scott County State Aid Road 15 is a folded diamond interchange. 5. Minnesota Highway 169/Scott County Road 16 is a signalized at grade traffic intersection. -71- Typical Circulation Plans for Interchange Areas ( Four of the five proposed interchanges are with Scott County Roads and the fifth interchange is primarily a State Trunk Highway intercahnge. Therefore, jurisdiction over driveway entrance permits on the roads feeding the interchanges is technically not the province of the city. However, the driveway access con- trol standards of both the county and the state are generally less restrictive than those appended to this document. It is therefore anticipated that if the access control standards proposed herein are applied by the City of Shakopee in the planning process for new development, the plans will be endorsed by the other road authorities. In this way, the city can effectively implement the desired traffic circulation plans. The proposed circulation plans primarily reflect the need for well spaced median openings and driveway entrances. The MnDOT preliminary designs do not show all the county roads as divided roadways through the interchange areas, however, it would be shortsighted to view them otherwise in terms of ultimate development. Therefore, the typical circulation plan ( Map 22) shows the interchange road as a divided highway, with a non-traversable median between street intersections through the interchange planning area. Full access to driveways in this area can be utilized in the interim period before a median is constructed, but circula- tion plans should be developed with the understanding that a median will be con- structed when it becomes warranted by traffic conditions. In general , the typical "Local" street patterns shown on Figure 1 are oriented to the "Collector" street rather than intersecting with the interchange road. The "Collector" streets in turn intersect with interchange roads at locations that conform to a pre-determined traffic signal spacing pattern. Traffic signal spacing of approximately one-fourth mile is recommended to provide a reasonable speed for traffic signal progression (30 mph) . Lesser spacing is undesireable because of the relationship between signal spacing and traffic progression speed through a system of signals. Examples: Signal Spacing Progression Speed 2000' 45 mph 1750' 40 mph 1500' 35 mph 1300' 30 mph 1100' 25 mph 900' 20 mph 650' 15 mph -72- Vit 4 Collector - - - - - - Street — - - - - - - - - - - - 7,.. r.' Y �.F '6_ [ ~•_' ''''1.. - _ t St S: hph `� .r . sr•3k r�epi.I .3'c".x'k. ••r - - - - 7 - - - - - - _ - --- I ' '•:-) 1 I �` I I ' Local Street i .3. I Local Street " . 9. I cK I _ yt .e.414- 1 1 �;!i Wit.' • I1 / +a--C ..:. e '1 .. '-.f:: vNT,i"`: .'T+e'et i- w;i C 3 ii•'' '!+� ' .,t?i .If i Oif. . -c 4.:A- ui +.+.-� . ,.*j• "-• ' ;' Freeway - .y Interchange ` "� - .IIIA-• -, •�(: i • � . °----.7-t: 1,000 Minimum Distance r 1 Median I . �/ From Ramp to Intersection Barrier i • 1 Right Turn IIn-out only _It' = I .-, I <= I 1 I sl , v I- , / mom Collector _ Street - . / yt _ i .. T0.. . � ... �- .. :� �p::':�'�`.?: / =. 11I — — — — — — Property Line ,, I o 0 o Controlled Access 1 t Not to Scale E• Typical Interchange Area Circulation Map 22 Specific By Pass Interchange Traffic Circulation Plans CSAH 18 Interchange (Map 23) Map 23 illustrates the proposed CSAH 18 interchange with the Shakopee Bypass. The following is a list of the roads that will intersect in this area: 1 . Existing Highway 101 2 . Existing County Road 18 3 . New Shakopee Bypass (to the west) 4 . New CSAH 18 (to north and south) The portion of CSAR 18 south of the Shakopee Bypass is proposed to be improved to a four lane divided highway for approximately one mile. Prior to its intersection with County Road 16 the highway will transition into an undivided two lane road. The existing County Road 16 will connect into the new CSAH 18 at a right angle. Direct property access to this highway will be prohibited until the land area surrounding the road becomes included in the Metropolitan Urban Service Area (MUSA) . County Road 83 Interchange (Map 24) 2 This interchange is proposed as a conventional diamond interchange. The first intersection to the north is a collector street, 12th Avenue, which runs east of Co. Rd. 83 . This street serves the industrial park area. South of the CR 83/Shakopee Bypass intersection County Road 16 will be the first intersection. It traverses diagonally (northwest-southeast) through the area. County Road 16 is designated as a minor arterial . CSAH 17 Interchange (Map 25) The interzhange is proposed to be constructed as a conventior..i diamond. CSAH 17 will be a four land divided road in the intersection area. The divided road design will be constructed approximately 2000 feet north of the north bypass ramp and 1000 feet south of the south bypass ramp. Vierling Drive will be the first collector street intersection to the north of the bypass. A collector street to :he south of the bypass will eventually also be constructed as the area urbanizes. 13- County Road 15 Interchange (Map 2 j) ' This interchange is planned as a folded diamond intersection. All ramps will be constructed on the east side of County Road 15 . North of the bypass along CR 15 are two large recreational areas. Tahpah Park is west of CR 15 and Lions Park is east of CR 15 . Vierling Drive will be constructed as the first street intersection >, to the north of the bypass. The land south of the bypass in this area is located in Jackson Township. Urban development is not projected to occur in this area for the next 10-20 years. Minnesota T.H. 169/County Road 69 Intersection (Map 27) A signalized at grade traffic intersection is proposed for Shakopee Bypass/Highway 169 intersection. CR 69 will be realigned to run south of this four way intersection. 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(Prircte) a tat• IL av - JJJ( t t —^ rOu� � 57. r 4T - 1113w i ow L /". • - . : , - •ks Z1:. 443 • ''' \41 ./ (,fl . in r JACKSt,...; Z g4/100.. II . .. .. . . . TOWNS If 41> R___- Transportation Policies and Standards The development of Shakopee's future transportation system is further guided by the following transportation policies and design standards. Aware of their more specific concern and relationship to land use regulations, policies and standards are ways in which consistent decision-making in transportation development will proceed. Policies and Standards 1 . Promote the timely construction of needed state/metropolitan projects of bridge crossings and bypasses to relieve current system deficiencies and provide additional level of services for expected 1990 community develop- ment needs. 2. Provide a full complement of transportation needs for Shakopee residents and businesses which involve auto, truck, pedestrian, and bike transportation. 3. Provide a coordinated local transportation system to integrate into proposed 1990 County, Metropolitan and State Systems. 4. Develop a transportation system which reinforces Shakopee's growth policies and improve system to service urban service area. 5. Integrate land use and transportation plans to minimize the adverse effects of transportation systems (noise, air pollution) on the adjacent develop- ment. Require setbacks or berming of land development adjacent to major roadway noise impact areas. 6. Encourage the development of a transportation system which properly balances considerations of safety, accessibility, environmental protection and cost. 7. Carefully control land use developments at the major transportation inter- sections and interchanges to avoid compromising safety, accessibility and functions of the highways. 8. Prohibit the construction of additional direct property access (driveways) to CSAH 18 until the area becomes part of MUSA expansions approved by the Metropolitan Council. 9 . Prohibit the construction of additional city street intersections to CSAH 18 unless they are a result of staged development tied to an urban service area (MUSA) expansion approved by the Metropolitan Council or unless the construction of CSAH 18 would result in the denial of access to properties. If land locked parcels are created by CSAR 18 a minimum number of city streets may be constructed to provide adequate access as approved by the County Engineer. �o. < Design new local streets in conformance with the Shakopee subdivision code standards. ((, 7 Require new local road installation at the expense of the subdivider at time of development. (Z. Sidewalk policy - in platted urban subdivisions, require sidewalk construc- tion in all commercial , mid-high density residential areas and on one side of the road in single-family developments. 13. I . Align new trails and bikeways to follow proposed railroad bed abandonments and bisecting corridors such as water surface drainage. Discourage at-grade intersections between major transportation routes and trails. l`f Coordinate existing and proposed bus service routes to mid and high density residential land use areas. . , DEVELOPMENT STANDARDS ( 4 , 4 ..44r . : S.' 4 4:1) V::-/ .. ----. - ,, . , ; ,----,..._-- ! ---- IE7OdBa Building Setback ‘....4.6.• •-•n • 72.1dBa 0 N . . Highway Right of Way X 41.1.1111.111111111111.11111111111.111111.11.111111—' r. Freeway Lanes 81 ( . FREEWAY BUFFER ZONE I \ 1 -4:7—'4'2--.- �r ,.._. t-g‘... c:1:3c,) czt= L. k 44 ft. Roadway ( Soft. Right Of Way 1 I MAJOR THOROUGHFARE 7R ( •:: ( • ' I .N,- •‘' •t .-' ,..i•-.1 \\-1 A.1 V\il • . • • . .• .• i f: • : . .. • ; AN •- ..,_• ------• .L=1.1-44 ( ... • . Pavement Marking Parking 1 Side 11211.Etiluftviri_x_l 52 ft.Vehicular 3 64 ft Roadway > . TWO WAY BIKE LANE, MAJOR STREET • _ . . . . f.• ( . •(•.‘)))•N•1 • 1i' • . ,.:....,•N1... ,.,,•..1 •. ,•1.. ,,,_..., , , • ,..., i .1 • ; /t 1 . :• :'-'% 1 ii .al // i /.• - • . • . .. — ... , • , . .. • ... 1 •.. :7... . •i.) • . ....• '-.• ' ... ., I. . . . ' • •. • . f.LI... * cji:r7":74.1. , L..arr.L1 lig7in". 'MN) W.,., . ; Zt• ...‘''•\\? .• 1. teli'.1 ,/ * k 411114Z ) 6,41'.. .) •k .-Wif ingszisaii munimmuainsiiimemosaminand, ,z ,,, . 1 F '__Pavement Markinga 12ft Bikeway X 24:f fcafektilincUlar 36 ft.Roadw 6ft. .• ,./. .• 24ft. 36 ft 6ft. ..f ( ONE WAY BIL TWO WAY BIKE LANE, MINOR STREET BOTH SIDEKES OFANE TWO WAY • ,k ,.1Airtf.• v•,(4';-., _ ,.., ,....i.,..e.v,•— • .... .„,,,ri......... 1Parkway 5ft. I 15ft. I 100n. I 15 ft 15ff, r t.. I 150ft.RCN / DRAINAGE CORRIDOR PARKWAY . . . 80 ( C 17.t i S , -�' it , i rt.-M.4 iP.,V.:i A 4i , O : ,v� 1 • _ I .._++++++iii' s 1�. l- -`-..— k 20ft. Pavement 40 ft Roadway `1 24ft. Right Of Way 66 ft. Right Of Way f ) INDUSTRIAL COLLECTOR STREETCOMMERCIAL C-Z- . ,�...- o If"---kox,....fo I . I , : ,,,,,.,. W:1112.; Rof) Pa., Al 1 .• K36 k.Roadway ( 60 ft Right Of Way /� ) MINOR STREET --?. --• - . .- - -......14.0c, ...,.. ., dims' e!1 41):". ':.- J1 t k . 28ft. Roadway /' 16ft. Pavement I 50k.Right Of W/' 20ft Right Of Way MARGINAL ACCESS STREET RESIDENTIAL (Restricted Parking) (where permitted) 79 lir lipNIV;.1 iftliir N P/111111"."-"..- ' 4 ' \N \ ,. ),).1 r, I inall\111111$10111 . .• . 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I i iy ... , \ , 1 'Y�s .UUW' -1114*. :y Pw ';::41: es// J3 /( W 1::: �` ,.•.. .i, I � , ill ili 1. 7.11. .d•F.' ..3v IS�lii, II yam.• ''�'• x,33: 1 f SRP v. `; 1 ,t1 .,i."7 ,, 1 F 1); :77,_:/"-- - -r • r N.,. • <,......—,....)...„.„._ ,..:,,,,. 4, .....40 . ri;,..-., \ Y. ' , .Z 10114 ' i a 1 • x 1,i�} k� t:�: ��%+`5^ 7r. ?' fray^ - / ; Y 'fit`•'":l''. ' ' .. e's': —.--1 g 0 „.„ )S3 1 / .• . t.;,.:;AL.irv',7:4„...•:. 51/. ,•,:i.)1,:' , _�. ‘` 1.7. J� � ,,g ft I m z / 1 I., 1n in N n n /�. �,i,,: SJxt �� CIIJ ' t F —F- 1 c L'VSIgn" Eli. a a) S T • 1 d 3 4- 108 MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Proposed Metropolitan Urban Service Area Expansion St. Francis Regional Medical Center Area Southeast of the Shakopee Bypass and County Road 17 Intersection DATE: December 13 , 1991 INTRODUCTION: At the December 12, 1991 meeting the Planning Commission passed a motion which recommended that the City Council approve the comprehensive plan amendment for the proposed expansion of the Metropolitan Urban Service Area (MUSA) . The MUSA expansion would add 70 acres southeast of the Shakopee Bypass and County Road intersection and would allow St. Francis Regional Medical Center to relocate to this area. Approval of the amendment by the City Council is required prior to the submittal to the Metropolitan Council. BACKGROUND: Attached is a copy of the Planning Commission staff report for the proposed amendment. Minutes from the December 12 Planning Commission meeting will be placed on the City Council table. DISCUSSION: After review and discussion the Planning Commission passed a motion to recommend that the City Council approve the amendment for the proposed 70 acre MUSA expansion. The Planning Commission did express concerns over the development opportunities for the 10 acre parcel located between the hospital site and the existing MUSA boundary. Although the 10 acre parcel would be included in the urban service area (MUSA) the institutional land use policies proposed in this amendment (page 47) would apply to the 60 acre hospital site only. The land use designation for the 10 acre parcel on the 1980 Comprehensive Plan Land Use Map is commercial. This designation would not change with this amendment. City staff will submit the proposed amendment to the Metropolitan Council and distribute to the appropriate local agencies as required, contingent upon the City Council 's approval. The Metropolitan Council will review the amendment within 90 days as part of their major amendment process. ALTERNATIVES: 1. Approve the proposed amendment. 2 . Deny or amend the proposed amendment. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommended that the City Council approve the proposed 70 acre MUSA expansion of the area south and east of the Shakopee Bypass and County Road 17 . ACTION REQUESTED: Offer and pass Resolution No. 3509 , a resolution approving the comprehensive plan amendment for the Metropolitan Urban Service Area expansion for the 70 acre area located south and east of the Shakopee Bypass and County Road 17 . RESOLUTION NO. 3509 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE 1981 COMPREHENSIVE PLAN TO REFLECT THE PROPOSED EXPANSION OF THE METROPOLITAN URBAN SERVICE AREA TO INCLUDE CERTAIN LAND SOUTHEAST OF THE SHAKOPEE BYPASS AND COUNTY ROAD 17 . WHEREAS, on August 4 , 1981, the City Council adopted the Comprehensive Plan of the City; and WHEREAS, on December 12 , 1991, the Planning Commission reviewed and recommended approval of an amendment to the Comprehensive Plan to reflect a proposed Metropolitan Urban Service Area expansion for the St. Francis Regional Medical Center, located in the area southeast of the Shakopee Bypass and County Road 17 ; and WHEREAS, the City Council agrees with the proposed amendment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the 1981 Comprehensive Plan is hereby amended to reflect the proposed expansion of the Metropolitan Urban Service Area to include 70 acres located south and east of the Shakopee Bypass and County Road 17 . Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: ----)_ /1 (2____./-4_///f)1 City Attorney [13RES] MEMO TO: Shakopee Planning Commission t-e- RE: FROM: Lindberg S. Ekola, City PlanneBackground Information for the Proposed Metropolitan Urban Service Area Expansion St. Francis Regional Medical Center The Area Southeast of the Shakopee Bypass and County Road 17 DATE: December 6, 1991 INTRODUCTION AND BACKGROUND: The purpose of this memo is to provide the Planning Commission with additional information on the proposed Metropolitan Urban Service Area (MUSA) expansion. The draft Comprehensive Plan Amendment for this MUSA expansion is still being prepared. A memo and the draft amendment will be distributed early next week. A presentation on the site selection process will be made by representatives from St. Francis Regional Medical Center at the Planning Commission public hearing. The Planning Commission public hearing is scheduled for Thursday, December 12 , 1991, at 7:30 p.m. in the Council Chambers. ATTACHMENTS: 1 . Current MUSA location map. 2 . Proposed site location for the St. Francis Regional Medical Center. 3 . Site access map. 4 . Site plan 1994 . 5 . Site plan 1995. 6 . Site plan 2005. LSE/jms • ‘ %i. 1 \'\. -/'-<../. . /- 1 TACHMEKIT l 11 �r d IQ1 t. '' .----7-- - . r1 _-kC ` '.+W `4L' I it til 44 k, c1 a t\. I Jorkr, e, , A _ L::__,\,,,,r, C. �,." ,�� _ • ,� it .rte-.1:. .ter , r� I ;` , ('- - -.—-1.-7„... ke,____,....ti-_-.-_,,,--;c—,---c-c --;i—\---c---,e_ts. c_iLL-- - / 4- 7- I : . tyka_At___r__,,r-1-5-1_,,,L___J,-, ,:i-t11,0- ion, l'il- , -.--_ , _ c,...rfe:_---------1:EJ------ -1----1.__3‘.___A--1 EYi , IP ---- ' \OE E- ' ' ' 1 .:. - • i. � l iC� l � 1 f 1"177-:. $f.-7-r. ILLC I= 1 A_Y ICY I :�'� rola I 7. ; '' L111 , [..." ar."111 •1gy.3 .I C NNfl._L � I w 'Zjf' w vC, 12 'y J ! IL - �4 `,f.�R., �I ' n. .7%. Z.o.... , - "OV 1 .4 .---___ . .3 .. "V-1 All__ __,_ .__.__ X245 I co,.P...�t ._Ewa sr. M U S A Line - - --- _: hh&• ,....PLe, III: ii �` _ II� I _.....:___r i - ' -- Shakopee Bypass - " - — -- -- 1i, --\---__ _ 1 -t I al'__, i Proposed Site el i- p1 M 3NINNQN Qq, St. Francis 'I' ' 1 Medical Cert a 1 I u�� a .- ,; 19 ¢ ...... I I' I yy' ' �z,-»ST y CO a 1 .;I 'J 713__ LINK t`p'- jt�N s- I ` X � � 1 1111:.310C 1 1n I / CS T.TC! ul swiNrONOA S �Y ^wry • , `1r—• • - �! --r----."----------- .-----:_,j-!- cc ec •1 u` I , 2.s.,.."_.... • `III I CR 17 I a1 ,. `�i j s: 1 it___? . ( I _^ ` l 0.141 wo P4 f 19 20 I 1 A • TIYpFR� J\ \ TRAILS a / a L \ A00'M I> 1.4,....____;, /,.//r) I r 'I ---- 1 �L---'5"— --- - I I -- -- •- _ ATTACH MFJNi i L • •-.�ie�-+� •••`� gyp. : , •-r� _ _ r; .i fir_, t. ° • - tt - i • • Fa .'EXISTING i • I. •_ - '--.HOSPITAL .. I i 'I : , 101 GYPASS __ i .. �- I.i• �, ✓ i 1 1 �'/ 1 1. i . I �� .- ' ST. FRANCIS MEDICAL i it CENTER CAMPUS • I;-'.. _ . . .. I• _ • COUNTY R� — , :'.. REGIONAL SETTING <.,:.; 1•;. • 25 SEPTEM5ER 1991 Sr•Ftan��s • j Master Plan Mammy!Green ana ADranamson inc. ----• --- • G ` iii' _ PHYSICIAN \ \ \. .. 'FUTURE SERVICE I k� / \\ I �� l \ \ T ER i► • EMPLOYEE jt • II I EDDDI i=Doaaaooa� ; i FUTURE r rUTUREl I II II CLINIC �� -----J 1 i L----1 L----J —1 MOB r ----- ' GJ _ � 1r--------- i 1 PATIENT/VISITOR 1 �I i I, 11 I � 1 I it • j1 I i i !! I I)! A • . II 1 i ll i i i J, Ia�il � 1 � U J � j I ,t� 1 . ;I i ; n , . ,:FUTURE ER I �t• I ; ;� I IFUTURE EMPLOYEE/PHYSICIAN - l I 1i , FUTURE SERVICE I; I v COUNTY ROAD 17 SITE ACCESS • • d 25 SEPTEMBER 1991 St.Francas Master Plan i Hammel Green and AWanamsnn lrx.. . • , . . � L" •I , ` nm� I-Nt LA Cni • _IV "[:. I • - (—ilk), erpf9).De..-e-e,e,cy •wis•e't,' v.A.503,06-. • i ; .__:. / ; ee. il .' . . . 13,re : - • ` __.• 1 0 1 e,i • GI VI V co • • • u �^. � | '` ' . � � / . ` •. 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"•••......_ t nu —..._ • 1 .. _ C—ik\ e . .•_______... . _ i ,,..! • • ''• •11'1, 0. 1 . „• ..,., • ---__ ——— — 5- . E -.... , r. ' 1 . 5-----.... ___ ....——--•-- I ! ' • . . ,_-_- 5-F, peAivcis 0cp Stage "C" represents the land area for urban service area r . expansions to occur after 1990 . The 70 acre area located southeast of the Shakopee Bypass and County Road 17 is intended for institutional land uses only. This expansion will allow for St. Francis Regional Medical Center to relocate the hospital to this area. Only institutional uses will be allowed to be developed in the 70 acre MESA expansion until the surrounding area becomes part of a planned expansion. Table 20 fJ Future Service Area Expansion Acreage Phase 'A' 1980-1985 Phase ' B' 1985-1990 Single-Family Residential 240 150 Commercial 215 160 Industrial 660 145 Multi-Family 120 -0- Total 1 ,235 455 Rural Service Area - that area in Shakopee where urban services are not present or programmed for expansion at least to the year 1990. Future development in this area should be predicated on the provision of private services for sewage disposal , water supply, recreation, and limited public roads to maintain the rural atmosphere and to prevent premature expansion of the urban service area in unprogrammed manners. a. Maintain a rural service area by discouraging urban type development. b. Develop a land use regulation system which permits rural residential development and farming. c. Restrict urban dense residential developments from rural service areas until such time when logical city growth takes place. d. Protect rural resident investments in private service systems. e. Select a minimum lot size in rural residential areas which will preclude future demand for urban services and enforce the rural lifestyle way of living. f. Enhance and protect rural character and lifestyle. g. Permit only non-service demanding developments of industrial and commercial nature in non-sewered areas. -41- ST. fes-,JGts XI . INSTITUTIONAL USES To provide a site for the St. Francis Regional Medical Center in Shakopee. a. Only institutional land uses will be allowed in the proposed expansion area and no residential or commercial uses will be permitted until the area becomes part of planned expansions to the urban service area as approved by the Metropolitan council. Retail sales may be allowed only if they are accessory to the institutional uses . b. Encourage the development of a safe and efficient transportation system. Ensure that all street and driveway intersections are located and spaced to maintain a high degree of mobility. c. Only institutional uses may be connected to the existing City sewer system until the surrounding area becomes part of a planned expansion to the urban service area. d. All storm water drainage requirements of the City of Shakopee, the Shakopee Basin Water Management Organization and the Lower Minnesota Watershed District must be met. e. All heliport facilities must meet the required federal, state, regional and local government policies and regulations. Encourage the reservation of flight path corridors for helicopters to promote compatibility of future area development. D E C — 1 1 — 9 1 14 E D 1 0 : 1 9 --_=----— H _ GA .... . . .. - Hammel Green & Abrahamson, Inc.1 Architecture•Engineering • nterior Dcsign i 1201 Harmon Place•Minnea lis Minnesota I , P 55403-1985•(612)332-3944 •(fax)332-90131 • _ s • - . ........:40. 1.7-zt. 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It ' . , 1• ., . . ::::::,: ::•::::•:•1..., '::,...:.:.: :, i••••• •••1--- i,•,•. ;....:.................____...„. ., -"•'-----------'-"-"- DEC — 1 1 — ^_' 1 WED 1 O : 1 c=+ HGi-s F. . E, ..• r )-1 .' t Gre.vn r. ac AU•a^ar_on. Inc. A•c!+itecture •Engineering • ?n!e'.o• ces.4n 120! Lis mon Face • .4 nreApolia. Minneso:a 55aC3-+485 Tatgpncne 6:2;332.3444 I • Fox 612.332.40'3 • Yi.®DMffE.sliv1.)LEItt 10 TO: St. irancis Medical Campus File HGA Commission Num r 1317.001.00 FROM: Jim.Goulet - DATE: 11 15e cember 19 . SUBJECT: Water and Sanitary Sewer Services--Preliminary Cost Estimate Sanitary Se\ver ; 3884 linear feet @ $81/LinFt = $314,280 9 manholes @ $3,500 each ; 31,500 Water Senlce 390d linear feet 10" DIP @ $48/LinFt = 187,200 8 hydrants @ $2,200 each = 17,600 Jack waterline under Co. Rd. 17 = 10,000 Miscellanequs Work Restoration, protection of existing utilities, etc. $ 60,000 • TOTAL $620,000 • jfg3.mm cc: Brian Wienreis, SFH Dennis Lanz, HGA Fred Nicora, HGA • • D E C. - 1 1 - 9, j...1 . i_ 0 : .-.-. _:- cw. ,.-_-,, . • t I .- ..- - ., ..____. . • ...., .e•,, ll - I - 1 ._L•' • frg -:- - kg ,-ti-:.\ i.„ . : . .. ..,T...p „ 7 \ S i •. YR •2.7. Wit — -4". 6 . .- k .-.- ' • ktOW.4•11.1° • ••...m.m.•'-••, t . _ F iii,...p • i w . . . mutami •1 . imp me um -: 7.1. , m gr ni-ii,. lel, i 1111111M11 1111101111 WC 1111M MIMI II1 ,. NNW 111111101117. a NIIIIIIr UMW! •lilt _ 1 mener: mow. WIMP MINIM a IA . NM .11.1.:,, nil MK IIIME. 1 A - . .. .. 1:27,75.,4 1 ... • , 4 .. • e 3. . ir ' . .....L.,.... •• • '4.. 1 8 111111M/ i ! - • • 1111115,. •474.111 s.n.,,,i '..3.::14'411.1n:glits:41.-4, SSG . .1-Prelk 114“ I - . th, . •• milr • ti.7110,:,...÷):,.3 PA K i I I: • . w; .4 : ,.._ -.7 • , ,'„Avi 1111 it : .10, I I r ill ... •; , iwitt opt"be • SAO- WI 4----, • ouncrt c L( ...• s.•-i7cr.7• ri .• f • . V1ERL/NC DAN yik : I • . 40 -.....\...... •A., ...= 1 • t .7 1. 5I %mat I. • . , • t.',., / gr'''' , i iimmilkir_r_ i • • . , : ••,•;••::•^•:••••,•. ., . . • • •t' I • • . . , • OM*, . ,.... , .. t- i. I I • , ct- :•-._7.•.1'*-, -1.••"'" . : __4_________._._ ......— . .. : I I F - • . I • _ , •-•-r, i . .:.1. ____,__ _ --- -- - -- —.__ .._;__,... . • -, ._. _ .. .._ ...... . .. --..-- ' I ..- 10 1 .2,-,;5..7r.e. • -:-•-*- -•• --...,„1- ,-.-... ..-.1._ ,- osE-w 1 • - _.:-..:. - -1-.----:-. . - .... -e. °P . , _ - 7. -'•.;.•'....-. • • • .......- . . - .. ..•-1- • . .•••'--"- 7 IV 1 : ..-." • .. I -, •• . : . ...- „. ....• .... I _., ••• . f : • • - H - , ,. 1 1 Air I ... - . . pp0 POS el) WAR sERvice- .....,;t: .4.... ..1, . . FOR st FRAttic..is sttg ' I I • 1 . ' +..•"--*C:..iC;• (VirST Rrot./.. trOSAT ION) .._ .. • •1 • _ . 7'.........rei....-t'-'''''"..... . - • . . . . .• . . . . . • . . . i I - . . ! . • • 0 • • .. sr FRANd IS VI atsle* ENIEFki ... , . • • ... ; • - c_Ampus —PROPR .Y..., -;. 1 '1 •. i . • • . • - • . - . . i 4 .. . . ._ . ... . - 1 . f '-....•..::..., ..- ! • ' • • .. .. • . • . . - • 1 . • .. 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SEPVICE 'EKIT,NSION • i DEC - 11 - 91 W E—D — 10 2 2 ... H G —•.__._F•1 _�'1 E . Win rnhi G•'(in an('Ajrohcirnlpn, Inc. A•ch.terture•Er•ginee'•ng • Intenpr Des'„n 120: HA•'Alpn P•deB M.nl prat plfs, Mirnescta 55433.1985 !t to;•t+•.nc 612.332.3944 rnx 6!2.332.903 •• • HØA [Ed®InCIVCIDCITnn TO: St. Francis Medical Campus File HGA Commission Number 1317.001.00 FROM: Jim boulet DATE: 10 December 1991 SUBJECT: Projected Wastewater Discharge--Proposed Development • The following are preliminary projected Average Daily Flow and Peak Flow for wastewater in the fears 1995 and 2005. Year Facilities Wastewater Flow • • • Hospital Clinic MOB Average Peak Flow Bed Count Physicians Physicians Daily Total (grip) (gpd) ' • 1995 70 25 18 25,000 5g 2005 140 50 36 50,000 104 It is not expected that wastewater content would differ from that of a typical urban hospital; there are bio activities planned such as research that could result in pH values that differ from the normal range for hospitals. • Abbreviations: gpd--gallons per day gpm--gallons per minute pH--symbol for degree of acidity or alkalinity • jfg2.mm . cc: Brian Wienreis, SFH Dennis Lan , HGA Fred Nicora; HGA • I C lD c PROCEEDINGS OF THE PLANNING COMMISSION SHAKOPEE, MINNESOTA Special Session December 12 , 1991 MEMBERS PRESENT: Joos, Spurrier, Lynch, Mars, Kahleck, Allen MEMBERS ABSENT : Christensen STAFF PRESENT Lindberg Ekola, City Planner Jane VanMaldeghem, Recording Secretary I . ROLL CALL Chrmn. Kahleck called the meeting of the Planning Commission to order at 7 : 30 p.m. Roll call was taken as noted above. II . APPROVAL OF AGENDA The agenda was approved as amended with the addition to "Other Business" . III . RECOGNITION OF INTERESTED CITIZENS Chrmn. Kahleck recognized anyone present in the audience wishing to speak on issues not on the agenda. There was no response. IV. PUBLIC HEARING: AMENDMENT TO THE 1980 SHAKOPEE COMPREHENSIVE PLAN Chrmn. Kahleck opened the public hearing to consider an amendment to the 1980 Shakopee Comprehensive Plan to reflect the proposed CSAH 18 - Shakopee Bypass Interchange. The City Planner stated that the public hearing is necessary to consider the addition of several policies to the Transportation Element of the 1980 Shakopee Comprehensive Plan. He added that this amendment is to update the adopted Comprehensive Plan to reflect the proposed CSAH 18 Shakopee Bypass Interchange and to include the appropriate policies, which are consistent with those of the Metropolitan Council . The City Planner added that the City of Prior Lake and Scott County are also updating their comprehensive plans to address the bypass interchange issues. The City Planner gave the conclusions by the Met Council to the comprehensive plan amendments as: Minutes of the Page - 2 Shakopee Planning Commission December 12 , 1991 - Prohibit additional direct access to CSAH 18 until the area becomes part of the MUSA expansions approved by the Council . - Prohibit additional roadway intersections to CSAH 18 unless they are a result of the staged development tied to an urban service area expansion approved by the Council . - Scott County, Shakopee, and Prior Lake mutually agree in their respective plan revisions to propose no further future direct access highway routes to CSAH 18 and CSAH 42 unless such proposals are part of planned expansions to the MUSA as agreed to by the Metropolitan Council . - Revise rural development densities to be consistent with the Met Council rural standards of: a) One unit per 40 acres in the areas planned for agriculture; and b) One unit per 10 acres for rural residential development. Comm. Joos stated his concern regarding prohibiting development east of Shakopee. He added that the City should have control over development and not the Met Council . Comm. Spurrier stated that if this area develops before it is ready, the disorderly growth of Shakopee could occur. Comm. Joos re-emphasized his opposition to Met Council control over development. Comm. Spurrier voiced his opposition to the design of the Highway 169 bypass interchange on the west side of Shakopee. The City Planner responded to this by stating that the issue being addressed by this public hearing is the CSAH 18 amendment. Comm. Mars questioned the amendment to the density standards as set forth by the Met Council . He added that he believed this would be an economic hardship for Shakopee. Chrmn. Kahleck asked for comments from the audience. There was no response. Chrmn. Kahleck closed the public hearing. Motion: Allen/Lynch moved to recommend to the City Council that the amendments, as outlined in the report submitted by City staff, be approved. Vote: Motion carried with Comm. Spurrier voting in opposition. Minutes of the Page - 3 Shakopee Planning Commission December 12, 1991 V. PUBLIC HEARING: PROPOSED EXPANSION TO THE METROPOLITAN URBAN SERVICE AREA Chrmn. Kahleck opened the public hearing to consider the proposed expansion of the Metropolitan Urban Service Area (MUSA) for the area southeast of the Shakopee Bypass and County Road 17 . The City Planner stated that the public hearing is being held to consider the MUSA expansion that would allow St. Francis Regional Medical Center to relocate to this area. The City Planner stated that the site selected by the hospital is a 60 acre tract, located southeast of the Shakopee Bypass and County Road 17 intersection, which is currently located outside the Urban Service Area. He added that there would be a 10 acre parcel located between the existing MUSA boundary and the proposed hospital site. The City Planner continued stating that over the past several years, the hospital has tried to adapt to meet the changing health care market, but due to expansion limitations has found this to be unsuccessful . The City Planner added that in regards to providing sewer facilities for the hospital. St. Francis is proposing to connect with the VIP interceptor. He added that St. Francis needs to obtain approval from the Shakopee Basin Water Management Organization. He noted that the storm water facilities will also need approval from the Lower Minnesota Watershed District. Discussion was held on the 10 acre parcel located between the MSUA and the proposed hospital site. The City Planner responded stating that 10 acre parcel would be included with the urban service area expansion. The property is currently zoned Agricultural and designated Commercial on the 1980 Comprehensive Plan Land Use Map. The land use designation of the 10 acre parcel would not change with the proposed MUSA expansion. The Commission addressed concerns relative to this 10 acre parcel and if action as a result of the public hearing would create an island or prohibit the owner from developing this area. The City Planner stated that the property will need to be rezoned to a commercial zone prior to commercial development occurring on the 10 acre parcel . A separate public hearing would be held for such a rezoning request. Chrmn. Kahleck asked for comments from the audience. Minutes of the Page - 4 Shakopee Planning Commission December 12, 1991 Don Leivermann, President of St. Francis, was present and introduced various consultants working on the proposed relocation of the medical center. He stated they would like to be relocated by 1995. The Commissioners questioned how many property owners were involved in this 60 acres. Mr. Leivermann responded that there is only one property owner to this 60 acre parcel. Brian Wienreis, the hospital ' s financial officer, gave the history that led up to the proposed relocation. He noted the possible occupants for the new medical center and indicated complimentary service uses in this area. He added that one of the biggest problems with the existing medical facility is being landlocked by existing development, and thereby their desire for 60 acres, which would allow for ample growth over the next several decades. Jim Goulet of Hammel Green & Abrahamson, Inc. , was present and discussed the waste disposal issues. Dennis Lanz , HGA, reported on the projected life of the new facility and the expansion capabilities. He stated that the projected height could ultimately be three to four stories. Comm. Mars questioned the outcome for the existing medical facilities when the center relocated. Mr. Leivermann responded that there are no definite plans. He added that discussion has been centered around the school, the proposed Scott County justice building, nursing home, assistance living, and other various uses for the existing facility. Chrmn. Kahleck questioned if there were any State laws prohibiting abandoning a facility of this size. Mr. Leivermann stated he wasn't aware of any. Discussion centered on the tax roll for the new facility. Mr. Leivermann responded that all but the medical office building would be tax exempt. Chrmn. Kahleck asked for further comments from the audience. There was no response. Chrmn. Kahleck closed the public hearing. Motion: Lynch/Joos moved to recommend to the City Council approval of the proposed MUSA expansion and Comprehensive Plan amendment for the 70 acre area southwest of the Shakopee Bypass and County Road 17 intersection. Discussion was held on the rezoning of this area. Minutes of the Page - 5 Shakopee Planning Commission December 12, 1991 Comm. Spurrier stated that an entity of this magnitude should be able to provide their own buffers to make it compatible with the adjacent uses. Comm. Mars questioned what would happen if the amendments were approved, and the hospital did not go through with its plans. The City Planner responded these amendments are only for an institutional use, which has been guided very specifically by the Met Council. The City Planner stated that any rezoning issues could be addressed with the appropriate rezoning procedures after amendment approval by the Met Council . Vote: Motion carried unanimously. VI . OTHER BUSINESS: OUTDOOR STORAGE IN RTD The City Planner stated he would like to address outside storage in the Race Track District at the January 1992 meeting. Motion: Spurrier/Joos moved to hold a public hearing at the January 1992 meeting to consider amending the zoning regulations for outside storage in RTD. Vote: Motion carried unanimously. VII . ADJOURNMENT The meeting of the Shakopee Planning Commission adjourned at 9 : 45 p.m. llama MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR & MEMBERS OF THE CITY COUNCIL FROM: MARK MCQUILLAN, PROGRAM SUPERVISOR SUBJECT: TEMPORARY RECREATION ASSISTANT DATE: 12/6/91 INTRODUCTION The temporary Recreation Assistant's contract will expire on December 20 , 1991 . Fall programs are coming to an end but winter activities will soon begin. Staff would like to extend the Recreation Assistant's employment up to 120 days until Council has taken a position on whether it plans to continue recreation services at the current level or reduce programs and services by 30% - 50%. BACKGROUND Prior to 1991 , Shakopee Community Recreation (now referred as Parks and Recreation) consisted of four staff members; a director, a program supervisor, a clerk/typist and a receptionist. The director retired at the end of 1990 and Council elected not to replace the director, leaving those responsibilities to the program supervisor. Eight months later, it was determined that there were too many departmental activities for one person to oversee and therefore, a temporary Recreation Assistant was hired until Council could decide if it wants to continue programs and services at the same level or reduce them. Fees for fall activities were increased to assist with funding for the temporary position. You will find in the proposed Recreation Fee Schedule for 1992 that fee increases in 1992 will generate an additional $16 , 000 . So far, the temporary Recreation Assistant Sherry Dvorak has done an admirable job with the fall programs and now has all winter activities planned. She has conducted herself in a professional manner and has been a good addition to the staff . Until the City Council makes a decision what it plans to do regarding staffing in the Parks and Recreation Department, staff would like the Recreation Assistant's employment extended up to 120 more days. ALTERNATIVES 1 . Do not extend the temporary Recreation Assistant's employment. 2 . Extend the temporary Recreation Assistant's employment up to 120 days. 3 . Change the Recreation Assistant's position from temporary full-time position to permanent full-time position. RECOMMENDATION Alternative # 2. This will allow the new City Council a chance evaluate the type of leisure delivery system it wishes to provide its constituents. ACTION Move to extend the temporary Recreation Assistant's employment up to an additional 120 days . //b MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: SNOW PLOWING OPERATIONS DATE: DECEMBER 10, 1991 Informational Item for Council (Agenda) In an effort to keep the public and City Council informed of our snow plowing operations and procedures, I would like to summarize the extent of our resources and responsibilities during winter. Manpower and Equipment Currently, we have 1 road grader, two front end loaders, 7 dump trucks and a 1 ton pickup truck for a total of 11 vehicles available for plowing. There is also other equipment available for clean up operations such as a bobcat, snow blower attachment for loader, jeep and another pickup truck. We have one standby (backup) dump truck, also. There are 11 employees in the Public Works Department, consisting of 6 street employees, 4 park employees and the City Mechanic. Since 1979 , only 1 employee has been added to the department. As you can see there are 11 employees and 11 pieces of equipment. Any breakdowns in equipment or employee absences severely reduces our effectiveness and results in longer times to complete a plow. Also, the City Mechanic is one of the regular snow plow operators with an assigned route. During equipment breakdowns, there is an immediate loss of one plow operator (Mechanic) while repairs are being made and often some down time for another operator while he takes the down truck back to the garage to get the standby vehicle. If a second piece of equipment breaks down while the first is under repair, another operator is lost to plowing and is left with nothing to drive. It is a very fragile and delicate operation with no room for error or breakdowns in equipment and any little setback results in a domino-like effect throughout the whole operation. For example, during the Halloween storm, there were 2 dump trucks down during the height of the storm. There are 3 dump trucks plowing the east-west street, 3 dump trucks plowing the north-south streets west of Spencer Street, 2 front end loaders plowing the north-south streets east of Spencer Street, 1 dump truck plowing the Hauer's subdivision area and all Country subdivisions south on C. R. 17 , 1 grader plowing the Country roads east of C.R. 83 and the Industrial Park area and 1 pickup truck plowing the downtown parking lots and sidewalks. Procedures Most of our plows start around 12 a.m. - 2 a.m. when there is very little traffic to hamper our operations. Under normal snow falls (6" or less) the entire City can be plowed in 6 -8 hours. On the east-west streets, the plows start on 2nd Avenue and work south to 10th Avenue. The north-south streets start at Spencer Street and work east and west. Consequently, the far west end of town and the east end of town by the Junior High are done last. Hauer's Addition is done first and then the driver works his way south along C. R. 17 to do all the rural subdivisions. Consequently, the far south subdivisions, Deerview, Eaglewood, Stonebrooke, are done last. The country roads east of C. R. 83 take a considerable amount of time because they are so spread out. The snow emergency routes ( i .e. 10th Avenue) receive the highest priority and all of these streets are opened by 6 a.m. During severe storms such as the last two megastorms, the whole operation takes a lot longer, sometimes up to 12 - 16 hours. Once all the streets are open, the alleys are plowed for all snowfall in excess of 4" , so these are usually the last plowed. Quite often though, the alleys are started before all of the Country subdivisions are completed because of the different vehicles used for each. Other Responsibilities In addition to the plowing and sanding of the streets, we are responsible for cleaning the entire sidewalk on 10th Avenue, cleaning up 1st Avenue through town (under contract with MNDot and reimbursed) , cleaning up the downtown area and hauling snow away from these areas. The sidewalks downtown are suppose to be shoveled by the property owner, at least a 5' wide path. The remainder of the sidewalk, brickpavers nodes, etc. , are cleaned up by the Public Works Department. Typical Storm 1st Day - Mainly spent plowing and sanding to get all the streets and alleys open. During large storms , the crew may work 12 - 16 hours to accomplish this. 2nd Day - Replowing the streets to clean up areas that need it, such as parked car areas ( snowbirds) , intersections widening streets, etc. 3rd Day - Start cleaning up downtown, 10th Avenue sidewalk and 1st Avenue. This requires blowing the snow into trucks and hauling the snow away. Typically, the downtown can only be done from 2 a.m. to 6 a.m. when the bars are closed and no parking is allowed. 1st Avenue also must be done at night when there is little traffic on the highway. Typically on these days, 4 hours is spent on downtown and after 6 a.m. , 4 hours is spent on 10th Avenue sidewalk. All crews and equipment are needed. Also, we continue to clean up parked car areas ( snowbirds) , and other areas that need it as well as sand streets if necessary. 4th, 5th, 6th Day - Depending on the amount of snow, the above operation is repeated until complete. On a typical storm 4" - 6" , the above procedures usually takes 3- 4 days to compete. On a megastorm, it often will take up to 7 days or more to complete. If a snow storm occurs before the procedures can be completed, the cycle starts all over again from Day 1 ! Again, because we have no excess manpower or equipment, if anything goes wrong, the schedule takes longer to complete. There is only 1 snowblower so if that goes down, the hauling and cleaning operations is essentially stopped until the repairs are make. It is not uncommon for a piece of metal ( i .e. muffler) to be sucked into the snowblower and jam it for 1-2 hours such as what occurred during the Thanksgiving storm. Skating Rinks All skating rinks (hockey and recreational) are maintained by the Public Works Department (Park Division) . But the park crew is also essential for our snow plowing operations . The ice on the rinks has not been made yet because the park crew has been too busy helping plow the streets and clean up after the snowstorms. Also, before ice can be made there must be at least 1 foot of frost in the ground. Currently, there is not enough frost in the ground because: a) it has not been cold enough for a long enough time and b) the large amounts of snow on the ground are insulating the ground and preventing the frost from getting too deep. Once the snowblower is not needed for cleaning up downtown, 1st Avenue, etc. , it can be utilized to blow the snow off the skating rinks to expedite the frost process. The public should be aware that just because there is snow on the ground early doesn't mean that the conditions are appropriate for making ice as well as the fact that the same employees that are responsible for making ice are responsible for plowing the streets. Summary Attached is a day-to-day summary of the Public Works operations from the last big snowstorm (Thanksgiving weekend) further illustrating our operations. Attached is a summary of the infrastructure growth in Shakopee the last 5 years. It should be noted that while the miles of street and number of cul-de-sacs in Shakopee keep increasing, the manpower has essentially remained the same. A budget summary for Public Works Department as of November 30, 1991 is also attached. It is clear that while we have exceeded one line item (overtime) the overall department budget is in good shape. We encourage the public and the elected officials to contact us directly for any concerns or suggested improvements. Action Requested Informational only - no action requested. ATTACHMENT NO. 1 THANKSGIVING WEEKEND STORM Friday, November 29th Crew worked regular shift 7 a.m.-3 p.m. Started snowing in afternoon and evening. Saturday, November 30th Started plowing at 12:00 midnight. Received 14 -16 inches of snow. Plowed and sanded all streets - worked 14 hours. Sunday, December 1st Continue plowing, cleaning and sanding streets. Worked from 2 a.m. to 10 a.m. - 8 hours. Monday, December 2nd Hauling snow from downtown, 10th Avenue sidewalk and continue cleaning up streets and alleys. Worked 2 a.m. - 11 a.m. - 9 hours. Tuesday, December 3rd Hauling snow from downtown, 10th Avenue, 1st Avenue and cleaning up streets and alleys. Worked 2 a.m. - 1 p.m. - 11 hours. Wednesday, December 4th Hauling snow from 10th Avenue, downtown and 1st Avenue. Worked 2 a.m. - 1 p.m. - 11 hours. Thursday - December 5th Received 4 inches of snow. Plowed and sanded all streets and alleys. Worked 12 a.m. - 2 p.m. - 12 hours. Friday, December 6th Plowed and sanded all the streets in urban Shakopee again from yesterdays snowfall. Hauled snow from downtown, Worked 12 a.m. - 10 p.m. - 10 hours. Saturday, December 7th Hauled snow from downtown. Worked 2 a.m. to 7 a.m. - 5 hours Sunday, December 8th No work Monday, December 9th Normal shift - 7 a.m. - 3 p.m. Cleaning up snowbirds and other areas. Tuesday - Thursday, December 10th - 12th Hauling snow from 1st Avenue. Working 2 a.m. - 10 a.m. ATTACHMENT NO. 2 INFRASTRACTURE GROWTH Miles of Street Total 92. 2 100. 2 101 . 0 104. 4 105 . 7 Trunk Highways 9.2 9. 2 9. 2 9.2 9 . 2 Paved-County 23.4 23.4 23.4 23 .4 23.4 City Streets 59.6 67.6 68. 5 71 .8 71 .8 # of Cul-de-sacs 34 39 42 48 51 Miles of Alleys 7 .0 7.0 7 .0 7 .0 7.0 Acres-Park Land Maintained 242. 7 260. 1 260. 1 260. 1 260. 1 Sanitary Sewer-Miles-Footage 25 .4 26 .6 28.8 29.7 30. 2 Miles of Storm Sewer 16.0 17 .0 18.6 21 .0 21 .8 1991 Budget Summary (as of 11-30-91 - 91 . 7% of year) Program 432 - Snow Removal Appropriation Expenditure +/- Salaries-Regular $31 ,650.00 $20, 161 . 37 -$11 ,488.63(63.7%) Overtime 4, 500.00 11 ,234.84 + 6, 734.84 (250%) Total Supplies and Services 48,800.00 36 ,615 .87 - 12, 184. 13 (75%) ( includes salaries and overtime) Program 433 - Sanding Salaries-Regular 7,800.00 3,636.41 - 4, 163. 59(46.6%) Overtime 1 ,250.00 422 . 23 - 827 .77( 33.8%) Total Supplies and Services 17 , 280.00 5 , 334.45 -11 ,945. 55( 30.9%) Total Public Works Budget - Street Division Only Salaries 177 , 350.00 134,536 . 21 -42,813.79( 75.9%) Overtime 8, 120.00 12,444.28 + 4 ,324. 28 ( 153%) Total Supplies and Services 610, 540.00 420, 262. 54 -190,277 .46(68.8%) Note: See attached budget streets a) r` 4-4 OWN 00 InN ON W W 0 U)0 N MV 00(0 00(0 Q M0)--1 N(0 Nh. 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O I"1 0)- Ur 0)- 0r 0Y 0> 0>- 0)- 0)- U} 0)- 0> 0> U>- 0 V) LU W C 0 M U v N J H> 1-4 Z N > Q 0 H Z = > LU N 0 O 1-1 Cl) 1- 0- > LU C I- H 0 I H W W CO0. W W 11 Z N IN•1 J0 O 0 V) O .2f C W d J N X H J0 H H Q H a ~a Co n Cl) Z H O W N LU N M W C. N ix-. U V) M w n. W U. 00 LU 0 Z Z H W Cl) (/) J U 1-- O N N 0 = J H .4 Q Z J W W Q 0- W I- C H (/) W J I- - M >- C C 0 N J > Z M J I- U. N Q H Q 0 H W Cr 0 W C C Z I- LU 0 M 0 Q 0 Q U Z I-CL. d I- I-- 0. H n C U C N U I- J -4 (7 W O O --( 0 0 0 0 0 0 --1 x •-1 x Q Q) 1-).-.4 N N M U) CO N CO 0) 0) R .-4 i( i- C) •'4 Co M M M M C') M M C') M M 1( U) x •--I 0 O tt et et *t a da V a Q is V i( FO Co 14 SeN I Memo To: Dennis R. Kraft, City Administrator From: Marilyn Remer, Personnel Coordinator Re: Probation Termination Date: December 12 , 1991 Introduction Terrie Sandbeck, Assistant Planner has successfully completed the required six-month probationary period for new employees. Background Ms. Sandbeck was hired on 5/28/91. Lindberg Ekola, City Planner has completed the required performance evaluation and highly recommends that Ms. Sandbeck be appointed to the full time permanent position of Assistant Planner effective November 28, 1991. This position is funded in the 1992 budget. Action Requested Move to terminate the probationary status of Terrie Sandbeck and appoint her to the full time permanent position of Assistant Planner effective November 28, 1991. cc: Lindberg Ekola, City Planner coN S e, NF" //l TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: HVAC Maintenance Contract DATE: December 10, 1991 Introduction Mr. Houser has requested quotations for the HVAC maintenance contract for 1992. Background Two quotations were received for the HVAC maintenance contract for 1992. They are: Associated $1,996.00 plus $50.00/hr. for additional work Minnesota $2,508.00 plus $38.00/hr. for additional work Based on the expenditures for 1990 and 1991 for additional work, the lower flat rate quote is the determining factor in selecting the contractor for 1992. Alternatives 1. Accept Associated Mechanical quote 2. Accept Minnesota Plumbing and Heating quote 3. Do not accept either quote Recommendation Alternative number 1. Action Move to authorize the appropriate city officials to enter into a contract with Associated Mechanical in the amount of $1,996.00 for three seasonal inspections of the heating and cooling systems of city buildings for 1992. CONSULTANT CONTRACT THIS AGREEMENT, made and entered into this day of 199 , by and between the City of Shakopee, a municipal corporation of the State of Minnesota, hereinafter referred to as the "City" with offices at 129 E. 1st Avenue, Shakopee, Minnesota, and hereinafter referred to as the "Consultant. " WITNESSETH: THAT, WHEREAS, the City of Shakopee desires to engage the Consultant to render certain equipment maintenance services as more particularly described in Exhibit A; and WHEREAS, the Consultant made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal . NOW, THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Consultant as follows: 1. Services. The City agrees to engage the services of the Consultant and the Consultant agrees to perform the services hereinafter set forth in connection with projects described in Exhibit A. 2 . Addition to Services. The City may add to the Consultant services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 6 hereof. The Consultant shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and prepared and approved by the Building Official and shall be accepted and countersigned by the Consultant. 3 . Exchange of Data. All information, data, and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Consultant without charge, and the parties shall cooperate with each other in every way possible in carrying out the scope of services. 4 . Personnel. The Consultant represents that Consultant will secure at Consultant' s own expense, all personnel required to perform the services called for under this contract by Consultant. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Consultant. All of the services required hereunder will be performed by the Consultant or under Consultant' s direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted without the written approval of the City. 5. Term. This contract shall be for the calendar year 1992 . 6. Pay. The City agrees to pay the Consultant in accordance with the terms set forth in Exhibit A, which shall constitute complete compensation for all services to be rendered under this contract. It is expressly understood that in no event will the total compensation and reimbursement to be paid to the Consultant under the terms of this contract exceed the sum of $ for all services required unless specifically and mutually agreed to in writing by both the City and Consultant. No change shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. 7 . Costs not to Exceed. The City has established a fixed sum for this contract which cannot be exceeded unless this con- tract is amended. The Consultant providing services hereunder shall be required to keep track of the amount of hours billable under this contract at all times; and any work in excess of the fixed sum shall not be eligible for payment. The Consultant shall notify the City if Consultant anticipates that the contract amount may be exceeded, in order to determine whether or not the City is prepared to increase the total compensation. 8 . Termination. If, through any cause, the Consultant shall fail to fulfill in timely and proper manner Consultant' s obligations under this contract, or if the Consultant shall violate any of the provisions of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. Either party may, without cause, terminate this contract upon 30 days prior written notice. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of the contract by the Consultant. 9 . Assignment. The Consultant shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation) , without prior written consent of the City thereto. 10. Discrimination. The Consultant agrees in the performance of this contract not to discriminate on the ground or 2 because of race, color, creed, religion, national origin, sex, disability, age, marital status, or status with regard to public assistance, against any employee of Consultant or applicant for employment, and shall include a similar provision in all sub- contracts let or awarded hereunder. 11. Independent Contractor. The Consultant is an independent contractor and nothing contained herein shall constitute or designate the Consultant or any of Consultant' s agents or employees as agents or employees of the City of Shakopee, Minnesota. 12 . City Benefits. The Consultant shall not be entitled to any of the benefits established for the employees of the City nor be covered by the Worker' s Compensation Program of the City. 13 . Liability and Indemnity. The parties mutually agree to the following: a. In no event shall the City be liable to the Consultant for special, indirect, or consequential damages, except those caused by the City' s gross negligence or willful or wanton misconduct. b. The Consultant shall defend, indemnify, and hold the City harmless from and against all claims, losses, and liabilities arising out of personal injuries, including death, and damage to property, which are caused by the Consultant arising out of or in any way connected with this contract. Consultant further agrees to defend, indemnify, and hold the City harmless from and against any claims, losses and liabilities arising out of the award of this contract to the Consultant. c. The Consultant assumes full responsibility for relations with subcontractors, and shall defend, indemnify and save harmless the City from and against any and all liability, suits, claims, damages, costs (including attorneys ' fees) , losses, outlays, and expenses in any manner caused by, arising out of, or connected with this contract, notwithstanding any possible negligence (whether sole, concurrent or otherwise) on the part of the City, its agents or employees. 14 . Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to City and Consultant at the address shown above. The date of delivery of any notice shall be the date falling on the second full day after the day of its mailing. 3 15. Jurisdiction. This agreement and every question arising hereunder shall be construed or determined according to the laws of the State of Minnesota. Executed the day and year first above written. CONSULTANT CITY OF SHAKOPEE, MINNESOTA By By Mayor By City Administrator By City Clerk Prepared By: Karen Marty City Attorney 129 E. 1st Ave. Shakopee, MN 55379 [KEQUIPM] 4 EXHIBIT A Consultant shall provide equipment maintenance on all heating and air conditioning equipment attached to, located upon, or located within City property or buildings. Consultant will provide the following detailed services: 1. Inspect all air conditioners and heating units three times per year, once each in May, September, and December. 2 . Lubricate all motors and bearing housings. 3 . Adjust all pulleys and belts. 4 . Furnish labor for installation of all parts necessary for proper operation at the time of the scheduled service call. 5. Complete all work between the hours of 8 : 00 and 4 : 30 p.m. Any overtime work done upon or with approval of the City of Shakopee shall be subject to overtime charges of 1 and 1/2 times per hour. 6. Provide service on any given date based on the service man' s itinerary. However, all possible arrangements will be made to render such services as close to the date most convenient to the City. One-third of the contract amount shall be paid following each of the three scheduled inspections. The City agrees to pay for all parts and materials. Consultant agrees to make emergency service calls as requested by the City. For all repair work completed on an emergency basis or otherwise outside the three normally scheduled maintenance checks, will be billed out at the rate of $ per hour, plus parts and materials. This provision of the agreement is non-exclusive. [KEQUIPM] 5 Li®IO \] TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1992 Workers Compensation Insurance Renewal DATE: December 2, 1991 Introduction The City has received the workers compensation insurance renewal quotation. Background The city has received the renewal quotation for the workers compensation insurance policy from the League of Minnesota Cities Insurance Trust. The deposit premium is $87,484.00. Action Requested Move to authorize the Finance Director to execute the documents requesting coverage for the 1992 workers compensation insurance from the League of Minnesota Cities Insurance Trust and disburse the deposit premium in the amount or $87,484. IIF CONSENT 4 Without detailed checking, Finance staff is not aware of any bills in the attached bill lists that would cause the respective ci vir ion to exceed the division total budgets adopted by Council. The latest printout for budget status is November 30, 1991. It appears at this point that some divisions may go over their budget for the year, notably the Recreation and the Fire divisions. There are three out of 26 payrolls yet to go and 2 out of 12 months non- payroll activity to go. 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K N W '1 CD 0 '11H (D CD C7 6} X ](:) H \r° H co� o H a\ - H Hcn > • a Q\ HNo NO No - \O \n O\ No No O CT w H O w c+ H H 0 Cr \O 0 \p O H co \O O CT W Cb \O a\ w C3\ O C)\ O •O • •N • •o •O \O-1 C>\ O O vt C3\ O O O O O W O O N \p \n O O\ O\ H 0 O 0 0 CT Cp 0 —1 ()co) CO CONSENT /125-- Memo To: Dennis R. Kraft, City Administrator From: Marilyn Remer, Sr. Acct'g. Clerk/Personnel Coordinator Re: 1991 Police Sergeant Union Contract Date: December 11, 1991 Introduction and Background Thomas P. Gallagher, Arbitrator, has made his decision and award regarding the 1991 Police Sergeant Union Contract. The City Administrator updated the Mayor and Council Members regarding the arbitration awards at the December 3rd council meeting. Two issues were deliberated: 1. Wages Mr. Gallagher awarded an increase of 2% in the wage rates established in Appendix A of the 1990 labor agreement. 2. Longevity and Merit Pay Mr. Gallagher made an award that 1) continued without change the dollar amounts of longevity pay, 2) refused to make eligibility for longevity pay conditional upon attainment of a satisfactory performance evaluation, and 3) permitted present employees and new employees the option of choosing the present longevity pay program or the City of Minnetonka performance pay system. The attached Labor Agreement between the City of Shakopee and Minnesota Teamsters Public and Law Enforcement Employees Union Local No. 320, Police Sergeant, effective January 1, 1991 through December 31, 1991 has been updated to reflect the 2% increase in wages (Appendix A) and Appendix B - Performance Pay System has been added. Action Requested Move to authorize the appropriate city officials to execute the proposed Labor Agreement between Teamsters Local 320, Police Sergeants and the City of Shakopee effective January 1, 1991 through December 31, 1991. LABOR AGREEMENT BETWEEN THE CITY OF SHAKOPEE AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION LOCAL NO. 320 Police Sergeant Effective January 1, 1991 through December 31, 1991 INDEX Page ARTICLE 1. PURPOSE OF AGREEMENT 1 ARTICLE II. RECOGNITION 1 ARTICLE III. DEFINITIONS 1 ARTICLE VI. EMPLOYER SECURITY 2 ARTICLE V. EMPLOYER AUTHORITY 2 ARTICLE VI. UNION SECURITY 2 ARTICLE VII. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 3 ARTICLE VIII. SAVINGS CLAUSE 5 ARTICLE IX. SENIORITY 5 ARTICLE X. DISCIPLINE 6 ARTICLE XI. CONSTITUTIONAL PROTECTION 6 ARTICLE XII. WORK SCHEDULE 6 ARTICLE XIII. OVERTIME 7 ARTICLE XIV. COURT TIME 7 ARTICLE XV. CALL BACK TIME 7 ARTICLE XVI. WORKING OUT CLASSIFICATION 7 ARTICLE XVII. INSURANCE 8 ARTICLE XVIII. STANDBY 8 ARTICLE XIX. UNIFORMS 8 ARTICLE XX. LONGEVITY 8 ARTICLE XXI. HOLIDAYS 8 ARTICLE XXII. VACATIONS 9 ARTICLE XXIII. SICK LEAVE 9 ARTICLE XXIV. BEREAVEMENT LEAVE 9 ARTICLE XXV. SEVERANCE PAY 9 ARTICLE XXVI. INJURY ON DUTY 10 ARTICLE XXVII. WAIVER 10 ARTICLE XXVIII. DURATION 11 APPENDIX A. WAGES 12 APPENDIX B. PERFORMANCE PAY SYSTEM 13 LABOR AGREEMENT BETWEEN THE CITY OF SHAKOPEE AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION, LOCAL NO. 320 ARTICLE I. PURPOSE OF AGREEMENT This agreement is entered into as of January 1, 1991, between the City of Shakopee, hereinafter called the Employer, and the Minnesota Teamster Public and Law Enforcement Employees Union, Local No. 320, hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.2 Place in written form, the parties agreement, upon terms and conditions of employment for the duration of this Agreement. ARTICLE II. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative, under Minnesota Statutes, Section 179.71, Subdivision 3, for all Police Personnel in the following job classification: Police Sergeant 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III. DEFINITIONS 3.1 UNION: The Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320. 3.2 UNION MEMBER: A member of the Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320. 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.4 DEPARTMENT: The Shakopee Police Department. 3.5 EMPLOYER: The City of Shakopee 3.6 CHIEF: The Chief of the Shakopee Police Department. 3.7 UNION OFFICER: Officer elected or appointed by the Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320. 3.8 OVERTIME: Work performed at the express authorization of the Employer in excess of the employee's scheduled shift. 3.9 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.10 REST BREAKS: Periods during the Scheduled Shift, during which the employee remains on continual duty and is responsible for assigned duties. 3.11 STRIKE: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slow-down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensations or the rights, privileges or obligations of employment. ARTICLE IV. EMPLOYER SECURITY The Union agrees that during the life of this Agreement that the union will not cause, encourage, participate in or support any strike, slow-down or other interruption of or interference with, the normal functions of the Employer. ARTICLE V. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE VI. UNION SECURITY 6.1 The Employer shall deduct from the wages of Employees who authorized such a deduction, in writing, an amount necessary to cover monthly Union dues. Such monies shall be submitted as directed by the Union. 6.2 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer, in writing, of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the employee bulletin board for posting Union notice (s) and announcement(s) . 2 6.4 The union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of the Article. ARTICLE VII. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this agreement. 7.2 Union representatives. The employer will recognize Representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer, in writing, of the names of such Union Representatives and of their successors when so designated, as provided by Section 6.2 of this Agreement. 7.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided, is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor, who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure. Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty- one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed by Step 2 shall be placed in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union, within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) 3 calendar days after receipt of such Step grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days following the Employer-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 3 representative. The Employer-designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer-designated representative's final answer in Step.3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration, subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the 'Rules Governing the Arbitration of Grievances' , as established by the Public Employment Relations Board. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from, the terms of this Agreement. The arbitrator shall consider and decide only the specific issue (s) submitted in writing by the Employer and the Union and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The Arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation of application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union, providing that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. if both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 4 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered 'waived' . If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union, in each step. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed to either Step 4 or Article VII or a procedure such as: Civil Service, Veteran's Preference or Fair Employment. If appealed to any procedure other than Step 4 or Article VII, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article VII. The aggrieved employee shall indicate in writing which procedure is to be utilized, Step 4 of Article VII or another appeal procedure, and signs a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article VII. ARTICLE VIII. SAVINGS CLAUSE This agreement is subject to the laws of the United States, the State of Minnesota and the City of Shakopee. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be re-negotiated at the written request of either party. ARTICLE IX. SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment with the Police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis of time in grade and time within specific classifications. 9.2 During the probationary period a newly hired or re-hired employee may be discharged at the sole discretion of the Employer. During the probationary period a promoted or reassigned employee may be replaced in his previous position at the sole discretion of the Employer. 9.3 A reduction of work force will accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee on layoff shall have an opportunity to return to work in two (2) years of the time of his layoff before any new employee is hired. 5 9.4 Senior employees will be given preference with regard to transfer, job classification assignments and promotions when the job-relevant qualifications of employees are equal. 9.5 Senior qualified employees shall be given shift assignment preference after eighteen (18) months of continuous full-time employment. 9.6 One continuous vacation period shall be selected on the basis of seniority until March 15th of each year. ARTICLE X. DISCIPLINE 10.1 The Employer will discipline employees for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand b) written reprimand c) suspension d) demotion; or e) discharge 10.2 Suspensions, demotions and discharges will be in written form. 10.3 Written reprimands, notices of suspension and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by the signature of the employee. Employees and the Union will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Discharges will be preceded by a five (5) day suspension, without pay. 10.6 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a Union representative present at such questioning. 10.7 Grievances relating to this Article shall initiated by the Union in Step 3 of the Grievance Procedure, under Article VII. ARTICLE XI. CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE XII. WORK SCHEDULE 12.1 The normal work year is two thousand and eighty hours (2080) to be accounted for by each employee through: a) hours worked on assigned shifts; b) holidays; 6 c) assigned training; d) authorized leave time. 12.2 Holidays and authorized leave time is to be calculated on the basis of the actual length of time of the assigned shifts. 12.3 Nothing contained in this or any other article shall be interpreted to be a guarantee of a minimum or maximum of hours the Employer may assign employees. ARTICLE XIII. OVERTIME 13.1 Employees will be compensated at one and one-half (1/2) times the employees regular base pay rate for hours worked in excess of the employees regularly scheduled shift. Changes of shifts do not qualify an employee for overtime under this Article. 13.2 Overtime will be distributed as equally as practicable. 13.3 Overtime refused by employees will, for record purposes under Article 13.2, be considered as unpaid overtime worked. 13.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 13.5 Employees have the obligation to work overtime or callbacks if requested by the Employer, unless unusual circumstances prevent the employee from so working. ARTICLE XIV. COURT TIME An employee who is required to appear in Court during his scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1/2) times the employees base pay rate. An extension or early report to a regularly scheduled shift for Court appearance does not qualify the employee for the two (2) hour minimum. ARTICLE XV. CALL BACK TIME an employee who is called to duty during his scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half times the employees base pay rate. An extension or early report to a regularly scheduled shift for duty does not qualify the employee for the two (2) hour minimum. ARTICLE XVI. WORKING OUT OF CLASSIFICATION Employees assigned by the Employer to assume the full responsibilities and authority of a higher job classification shall receive the salary schedule of the higher classification for the duration of the assignment. 7 ARTICLE XVII. INSURANCE Effective January 1, 1991 the Employer shall contribute up to two hundred fifty- five dollars ($255.00) per month per employee toward health, life and long-term disability insurance. ARTICLE XVIII. STANDBY PAY Employees required by the Employer to standby shall be paid for such standby time at the rate of one hours' pay for each on standby. ARTICLE XIX. UNIFORMS Employees will be paid a uniform allowance during January of each year. This allowance will be four hundred twenty-five dollars ($450.00) cash for calendar year 1991. ARTICLE XX. LONGEVITY 20.1 The following longevity pay plan will be in effect: At the start of the fifth (5th) year of service, an employee shall receive one hundred twelve dollars and seven cents ($112.07) per month additional. At the start of the eighth (8th) year of service, an employee shall receive one hundred thirty-eight dollars and ninety cents ($138.90) per month additional. At the start of the eleventh (11th) year of service, an employee shall receive one hundred sixty-five dollars and seventy cents ($165.70) per month additional. At the start of the fifteenth (15th) year of service, an employee shall receive one hundred ninety-four dollars and ninety-two cents ($194.92) per month additional. 20.2 In lieu of the longevity pay plan outlined in Section 20.1, employees may chose to be covered under the performance pay system outlined in Appendix B to this agreement. ARTICLE XXI. HOLIDAYS 21.1 All permanent employees and full-time probationary employees shall be eligible for eighty-eight hours of holiday pay (11 paid holidays) . 21.2 Any employee required to work on any of the eleven (11) paid holidays shall receive an additional one-half (1/2) times his/her base pay rate in addition to the regular holiday time off. 21.3 The Employer may, at his option, buy back from any employee so requesting in writing by November 1st of each calendar year any holiday time off earned but not used by the employee by December 31st of any calendar year. 8 ARTICLE XXII. VACATIONS 22.1 Employees shall earn vacation as follows: 0 - 5 years of service 80 hours per year 6 - 15 years of service 120 hours per year 16 years of service 160 hours per year 17 years of service 164 hours per year 18 years of service 168 hours per year 19 years of service 172 hours per year 20 years of service 176 hours per year 21 years of service 180 hours per year 22 years of service 184 hours per year 23 years of service 188 hours per year 24 years of service 192 hours per year 25 years of service 200 hours per year 22.2 No more than the amount of vacation leave earned in a calendar year can be carried beyond December 31st into a new calendar year, except as permitted by the City Administrator. An employee who is separated for any reason shall be paid for any accumulated vacation leave, provided however, that should an employee resign without given two (2) weeks written notice and except for reasons of ill health, he/she shall forfeit his right to accumulated vacation. ARTICLE XXIII. SICK LEAVE An employee shall accumulate sick leave at the rate of one day (eight hours) per month of service to a maximum of nine hundred sixty (960) hours. After nine hundred sixty (960) hours is reached, one day (8 hours) of sick leave per month shall accumulate to a sick leave bank. Any employee absent from work for fifteen (15) consecutive calendars shall have said sick leave deducted from the sick leave bank until such time as the sick leave bank is exhausted before deductions are made from regular accumulated sick leave. ARTICLE XXIV. BEREAVEMENT LEAVE Employees may receive three (3) days of bereavement pay for the death of members of immediate family which shall be charged to sick leave. Funeral leave benefits for the deaths of individuals other than members of the immediate family shall be charged to vacation time. ARTICLE XXV. SEVERANCE PAY 25.1 Any employee who is separated from his/her position by retirement, discharge or resignation shall receive severance pay of forty-five percent (45%) of a maximum of nine hundred sixty (960) hours of accumulated regular sick leave calculated on the basis of his/her current wage scale. Should any employee resign without giving two (2) weeks written notice, except for reasons of ill health, shall forfeit his/her right to all accumulated leave. 9 25.2 Employees hired after January 1, 1981 will be entitled to severance pay after five (5) years of service. ARTICLE XXVI. INJURY ON DUTY 26.1 Employees injured while on duty, through no fault of the employee, shall be paid the difference between the employee's regular rate of pay and workers compensation benefits for a period not to exceed seventy-five (75) working days, in accordance with guidelines set forth in M.S. 176.021, Subd. 5, beginning with the sixth (6th) working day of such injury. Such time shall not be charged against the employee's sick leave, vacation or other accumulated benefits. ARTICLE XXVII. WAIVER 27.1 Any and all prior agreements, resolutions, practices, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 27.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate, regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this Agreement was negotiated or executed. 10 ARTICLE XXVIII. DURATION This agreement shall be effective as of the first (1st) day of January, 1991 and shall remain in full effect until the thirty-first (31st) day of December 1991. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day of 19 FOR THE CITY OF SHAKOPEE FOR TEAMSTERS LOCAL NO. 320 Mayor Union Steward City Administrator Local 320 Representative City Clerk 11 APPENDIX A - WAGES A.1 Effective January 1, 1991 the Police Sergeant Salary Schedules shall be as follows: After 12 months $3,315.98 per month Start $3,174.85 per month 12 APPENDIX B - PERFORMANCE PAY SYSTEM Employees may earn additional compensation based on the following criteria: B.1 Education/Training ($100/month or $1,200 year) Two Components 1. Education ($50/month) - employees with a Bachelor's or Master's degree in job related field would be eligible to receive this additional compensation. - Immediate eligibility 2. On-going education/training ($50/month - annual requirement) (a) Academic - 2 courses (minimum 6 credits) , or (b) training - 24 P.O.S.T. credits - Academic courses must be from an accredited institution of higher learning and be approved by the Chief of Police prior to enrolling. The City would reimburse employees for college courses consistent with the City's tuition reimbursement policy. - Training sessions must be approved by the Chief of Police prior to attending. The City would pay for the training sessions. - The training requirements are above and beyond the normal P.O.S.T. licensing requirements. - The courses/training sessions must be attended on off-duty time. - Eligibility after 3 years of service. B.2 Performance ($50/month or $600/year) - Employees who perform at an above average level will be eligible to receive merit pay. - Merit pay will be based solely on the employee's annual performance evaluation. - The City will not place restrictions on the number of employees that will be eligible to receive merit pay. - Employees that have received merit pay may lose it if their performance does not continue at an above average level. - Since the merit pay is based on annual performance evaluations, it may be grieved to the Police Chief and City Administrator , but is not arbitrable. 13 - Eligibility after 2 years of service. B. 3 Community Service ($50/month or $600/year) - Employees who are actively involved in some outside community service (scouting activities, service clubs, youth athletics, church groups, etc.) would be eligible to receive additional compensation. - Community service does not have to occur in the City of Shakopee. - Community service activities are an excellent means of personal growth and development, and should result in the employee having substantial input into the community. - Community service activities need to occur on an annual basis. - Community service activities must be pre-approved by the Chief of Police and employee must show evidence of participation in the group/activity. - Eligibility after 4 years of service. B. 4 Wellness/Fitness ($30/month or $360/year) - Employee would need to make substantial progress on personalized wellness/fitness goals and objectives to qualify for additional compensation. - Employee would receive a personalized wellness/fitness profile with certain goals/objectives. Employee would be required to make substantial progress toward meeting the various goals/objectives or to maintain a sound wellness/fitness profile. - Employee would be evaluated for compliance every two years or more frequently if factors warrant. - Eligibility after 2 years of service. B. 5 Skill Assessment ($40/month or $480/year) - Employee must pass an annual written assessment that would be developed by the staff and administered by the Chief of Police to qualify for additional compensation. - The assessment will be based on information from the Department's Policy & Procedures Manual, criminal code, City ordinances, traffic laws and IACP training keys. - The evaluation will be 50 questions and score of 75% or above is considered passing. - Eligibility after 1 year of service. 14 tel 0 IrV Scr\i‘ , 8.1„ MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: 1992 Cigarette Licenses DATE: December 9, 1991 INTRODUCTION and BACKGROUND: Although the City Code does not specifically state that the Council shall approve applications for a cigarette license, in the past, the City Attorney has advised that it would be in order to authorize the City Clerk to issue cigarette licenses. Prior to the issuance of any license, the County Treasurer will be contacted to make sure taxes have been paid. RECOMMENDED ACTION: Authorize the City Clerk to issue cigarette licenses for 1992 . (No need to list all licensees. ) F . w _ 2 1991 CIGARETTE LICENSES 91-1 Super 8 Motel 581 Marschall Road 91-2 Tom Thumb Store #250 590 S. Marschall Road 91-3 Mpls Northstar Auto Auction 4908 Valley Ind. Blvd. N. 91-4 Canterbury Concessions Inc. 1100 Canterbury Road 91-5 Total Mart 234 West First Avenue 91-6 Jim & Lucys Inc. 201 West First Avenue 91-7 Juba's Inc. 1100 Shakopee Town Square 91-8 The Shakopee House 1583 East First Avenue 91-9 Cheers 2 Ya 911 East First Avenue 91-10 Wampach's Restaurant 126 West First Avenue 91-11 Sport Stop 101 South Lewis Street 91-12 VFW 1201 East Third Avenue 91-13 Turtles Bar & Grill Inc. 132 East First Avenue 91-14 Clairs Bar (Backstretch) 124 South Holmes Street 91-15 Cleve's Red Owl 828 East First Avenue 91-16 Riverside Liquors, Inc. 507 East First Avenue 91-17 Bret Becca (Pullman) 124 West First Avenue 91-18 Rock Spring Supper Club 1561 East First Avenue 91-19 Budget Liquor (Family Dining) 6268 Hwy 101 91-20 Holiday Stationstore #083 444 East First Avenue 91-21 Berens Market 123 West 2nd Avenue 91-22 Eastman Drug 214 S. Holmes Street 91-23 Hennen ICO 807 East First Avenue 91-24 Shakopee Eagles 220 West 2nd Avenue 91-25 Valleyfair One Valleyfair Drive 91-26 American Legion 1266 East First Avenue 91-27 Valley Liquor 1102 Shakopee Town Square 91-28 Robert's Drug 814 East First Avenue 91-29 Centennial Investment 1244 Canterbury Road 91-30 Arnies 122 East First Avenue 91-31 Snyders 1128 Shakopee Town Square 91-32 K-Mart 1200 Shakopee Town Square 91-33 Perkins 1205 East First Avenue 91-34 Cy's Amoco 312 West First Avenue 91-35 Anchor Glass Hwy 101 & County Road 83 91-36 Brooks #28 (Gateway) 615 Marschall Road 91-37 Brooks #42 (Gateway) 1147 County Road 83 91-38 Shakopee Dairy Queen 835 West First Avenue 91-39 Superamerica 1155 East First Avenue 91-40 Koehnen's Standard 804 East First Avenue 91-41 Stonebrooke 2693 County Road 79 91-42 Raceway Park One Checkered Flag Blvd. 91-43 Backstretch RV 8855 E. 13th Avenue 91-44 MIN Hotel Corp. 1244 Canterbury Road 91-45 Shakopee Ballroom 2400 E. 4th Avenue /6P/4/ MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk—` RE: Refund Escrow Funds For Century Plaza Square 3rd Add 'n. Sidewalk Improvements DATE: December 16, 1991 INTRODUCTION: Staff is requesting authorization to refund the unused balance of escrow funds deposited with the City to insure the completion of Plan A improvements contained in the developers agreement for Century Plaza Square 3rd Addition. BACKGROUND: On July 8 , 1985, the developers of Century Plaza Square 3rd Addition signed a developers agreement agreeing to construct a sidewalk along the East side of CR-17 . Century Plaza Square 3rd extends from the MGM Liquor Warehouse property through the Super 8 Motel property. The developer planned on constructing the sidewalk. Under the developers agreement for Plan A improvements (construction by developer) , developers are required to file a letter of credit or cash with the City to insure completion of the improvements. The developer for Century Plaza Square 3rd filed a letter of credit which was renewed several times before the developer actually deposited cash with the City. This past summer the uncompleted portion of the sidewalk was constructed by the City. The small job was added onto the contract the City had with Ryan Contracting Inc. who was awarded the contract for the 5th Avenue and Bluff Street Projects. Century Plaza 3rd Addition Sidewalk Construction: Initial deposit $9 , 375. 00 8% interest (7/89-12/91) . . 1, 849 . 32 $11, 224 . 32 Construction cost 8 , 151. 19 Engineering time 139 . 95 8 , 291. 14 Refund due $ 2 , 933 . 18 RECOMMENDED ACTION: Authorize the refund of $2 , 933 . 18 to J.O.N. Investment Company/Dennis Olson which represents the unused balance of escrow funds for sidewalk improvements for Century Plaza Square 3rd Addition. ! e J TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Recovered Bicycles DATE: November 30, 1991 INTRODUCTION: The Police Department is in possession of a number of used bicycles that I would like to make available to the Shakopee Rotary Club for one of their international projects. BACKGROUND: Area Rotary Clubs are collecting new and used bicycles to send to Africa where they are a primary means of transportation rather than a recreational item. The Police Department is currently holding between 70 and 90 unclaimed bicycles for auction. The actual number depends on what qualifies as a bicycle as some of these units are missing parts or are heavily damaged. These bicycles were either lost or stolen and recovered by the police department. Attempts to identify and locate owners for this property have been unsuccessful and as a result, the bicycles have not claimed by their owners. I checked with the Finance Director who agrees that these bicycles do not constitute a significant source of revenue to the City. The bicycles on hand would probably net the City between two and three hundred dollars at auction. Setting up and conducting an auction consumes a significant amount of staff time. ALTERNATIVES: 1. Donate the bicycles being held at the Police Department to the Shakopee Rotary Club. 2 . Auction the bicycles being held at the Police Department as we have done in the past and forward the proceeds from the auction to the City. 3 . Donate the bicycles being held at the Police Department to the Shakopee Rotary and accept a donation to cover handling costs. RECOMMENDATION: 1. Alternative #1. ACTION REQUESTED: Authorize the Chief of Police to donate the unclaimed bicycles being held at the Police Department to the Shakopee Rotary Club. - ONSENT / z a) MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk— C.,/ RE: Resolution No. 3499, Apportioning Special Assessments DATE: November 26, 1991 INTRODUCTION & BACKGROUND: Parcel #27-904010-0 has been subdivided into two parcels. There are existing special assessments for three separate public improvements against this parcel. Because of it' s subdivision into two new parcels, it is appropriate to apportion the assessments against the two new resultant parcels. The attached Resolution apportions the existing special assessments against the original parcel between the two new resultant parcels. The two property owners of the new parcels have been advised of this proposed apportionment. RECOMMENDED ACTION: Offer Resolution No. 3499, A Resolution Apportioning Assessments Among New Parcels Created as a Result of the Subdivision of Land, Parcel No. 27-904010-0, and move its adoption. RES3499MEMO JSC/tiv d' H a' H M to I • w N CO ch O rn r--- C..) H CAH it in N co o d' N N Q • r•t 00 tel' W I N H CI M G1 N 0 t o rn H in- in0 . 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O CO v in 4Th H C) - 1.0o W CO v 61 • I cn to H .P 01 H .P ) • RESOLUTION NO. 3499 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE SUBDIVISION OF LAND PARCEL NO. 27-904010-0 WHEREAS, the City Council has previously levied assessments against properties benefitted by the construction of the 1972-2 VIP Watermain; and WHEREAS, the City Council has previously levied assessments against properties benefitted by the construction of the 1969 , 69-1A Sewer and Water Project; and WHEREAS, on March 7, 1978 Resolution No. 1219 adopted by the City Council levied assessments against properties benefitted by construction of the 1977-1 public improvements; and WHEREAS, a tract of land benefitted by the said improvements, known as parcel number 27-904010-0, has been subdivided so as to create two parcels; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against said tract between the two newly created parcels; and WHEREAS , the property owners involved have been notified of this proposed action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE: 1. That the 1991 payable remaining balance of assessments to parcel 27-904010-0 is $25, 379 . 68 for the 1972-2 VIP Watermain, is $11, 192 .75 for the 1969 , 69-1A Sewer and Water Project, is $862 . 47 for the 1977-1 Public Improve- ments and that they are hereby apportioned as set forth in Exhibit "A" attached hereto and made a part hereof. 2 . That all other parts of Resolution No. 1219 , as well as the resolutions adopting the 1972-2 VIP Watermain assess- ments and the 1969 , 69-1A Sewer and Water Project assess- ments shall continue in effect. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of December, 1991 . , Mayo.:- , City Clerk Approved as to form , City Attorney CONSEfl MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk G�)( RE: Resolution No. 3507 , 1992 Fe Schedule DATE: December 12 , 1991 INTRODUCTION: Attached is Resolution No. 3507, which adopts the 1992 Fee Schedule for the City of Shakopee. The Resolution contains the fees for applications, licenses, and permits; and is being presented to City Council as drafted for their consideration. BACKGROUND: All Department Heads have submitted their recommended changes to the fees within their department. The recommended changes are outlined as follows: 1. The Fee Schedule has been corrected to show the current fees for a massage center and for a masseur and masseuse licensing, as amended by City Council this past spring. (Page 3) 2 . The Building Department has increased some fees which have not been increased for the past five years. The fees are being increased to more accurately reflect the cost of services. The fees being increased are: Commercial Plumbing Permit Fees (Page 7) , Inspections (Page 8) , and Water Heaters (Page 11) . The residential SAC charge is being increased as mandated by MWCC (Page 18) . 3 . Cost for Assessment Searches has been increased from $6 . 00 to $10 . 00 and a cost has been added for the partial release of Developer' s Agreements and set at $10. 00 (Page 18) . 4 . Fees for copies of reports from the Fire Department and the Legal Department have been added and are consistent with the fees for reports from the Police Department. The fees for reports has been increased from $3 . 00 for the first three pages to $5. 00 for the first five pages (Page 19) . 5. The cost for installation of a street sign in new subdivisions has been added to the Public Works division. This is the fee which was adopted by Council earlier this year (Page 20) . 6 . The fees for refuse and recycling collection have been increased and revamped pursuant to the recent contract awarded by City Council . Added to the fee schedule is a license fee for refuse and recycling haulers (Page 21) . 7 . The Planning Department has reformatted their fee schedule and has adjusted their fees to reflect their recommendations as noted in the management analysis final report of August 27 , 1991 (Pages 21 through 24) . 8 . The Park and Recreation activities fees and the municipal swimming pool fees are adjusted as recommended by the Parks and Recreation Committee in a memo elsewhere on this agenda (Pages 25 and 26) . ALTERNATIVES: 1. Adopt fees as proposed. 2 . Adjust fees as proposed. 3 . Table the Fee Schedule for additional information. STAFF RECOMMENDATION: Alternative No. 1, adopt the 1992 Fee Schedule as presented. RECOMMENDED ACTION: Offer Resolution No. 3507 , A Resolution Setting Fees for the City Licenses, Permits, Services and Documents, and move its adoption. JSC/tiv RESOLUTION NO. 3507 A RESOLUTION SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota, that the Fee Schedule dated January 1, 1992, attached hereto and made a part hereof approved and adopted in its entirety. BE IT FURTHER RESOLVED, that the Fee Schedule attached shall become effective on January 1, 1992, unless indicated otherwise therein, and Resolution No. 3328 and all other resolutions inconsistent herewith shall be repealed effective January 1, 1992 . Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney TABLE OF CONTENTS Page CITY CLERK Commercial/Industrial/Mortgage Revenue Bonds 1 Tax Increment Financing Fees 1 Movies and Theaters 1 Scavengers 1 MN Home Finance Rehab Grant Applic. 1 Gambling, Bingo, Raffles 1 License for the sale and set-up of Liquor 2 Peddlers 2 Taxicabs and Drivers 2 Tobacco 2 Shows, Non-Transient Theme Parks, Amusement Parks, etc 3 Outdoor Performance Center 3 Massage Parlors, Saunas, Steam Baths, Heat-Bathing Rooms 3 Masseur and Masseuse Registration Fee 3 Rental of Pat Thielen Rodeo Arena 3 Request Vacation of Street, Alley or Easement 3 Service Charge for Returned Checks 3 BUILDING INSPECTOR/ELECTRICAL INSPECTOR Electrical Inspection 4-6 Plumbing Permits 7 Sign Permits 8 Building Permit Fees 8-9 Certificate of Occupancy 9 Fast Tracking Issuance of Building Permits 9 Grading Plan Review Fees 9-10 Grading Permit Fees 10 Moving Permit 10 Fire Protection Equipment 10 Individual Sewage Disposal Permits 10 Heating, Air Conditioning, Refrigeration, and Ventilation Permits 10-11 Tank and Piping Permit 11 Water Heaters - New 11 Gas Piping Permits 12 Commercial 12 Housing Code Certificate of Occupancy Fees 12-13 Appeal Fees 13 Standard Service Availability Charge (SAC) units for various commercial, public, and institutional facilities 13-18 Residential SAC Charge 18 Water Availability Charge (WAC) 18 ADMINISTRATION/FINANCE Office Charges 18 Sewer Service Charges 19 POLICE/FIRE/LAW Report Copies 19 Towing and Impounding of Vehicles 19 Dog Licenses, Impounding Fees, etc 19 PUBLIC WORKS Equipment Rental 19-21 Refuse\Recycling Collection Rates 21 PLANNING Information\Document Fees 21 Comprehensive Plan Amendment 22 Land Division Administration Fees 22 Land Use Administration 23 ENGINEERING Department Fees (employees) 24 Project Plans and Specifications 25 Permit Review 25 Plan, Plat and Report Review 25 Storm Water Drainage Utility 25 Permit to Work in Public Right-of-way 25 Lot Corner Survey 25 PARKS AND RECREATION Municipal Swimming Pool Fees 25 Activity Fees 26 Rental Fees 26 OTHER Application Fee for Variance from or Amendment to the Cable Franchise Ordinance 26 Res. No. FEE SCHEDULE Shakopee, Minnesota January 1, 1992 Fees are listed by department and are to be updated annually. CITY CLERK/Misc. Business Licenses FEES Commercial/Industrial/Mortgage Revenue Bond Fees 1. Application fee for Commercial/Industrial/ 1/10th of 1% of Mortgage Revenue Bonds amount issued with a $2, 500 minimum and a $6, 000 max. 2. Legal expenses as billed in addition to above 3 . Application fee for refinancing Commercial/ 1/20th of 1% of Industrial/Mortgage Revenue Bonds amount issued with a $1, 250 minimum and a $3, 000 maximum. 4. Legal expenses for refinancing as billed in addition to above Tax Increment Financing Fees (Authorized by Res. 3221) Application fee for Tax Increment Financing 5, 000. 00 Movies and Theaters (Authorized by City Code 6.42) 1. Annual fee for showing 16 mm films $ 25. 00 2 . Annual fee for showing 35 mm films (or larger) 100. 00 3 . Annual fee for conducting theatrical play(s) 25.00 Scavengers (Dumping or discharge of waste) (Authorized by City Code 6.43) $.98/1, 000 gallons or any part thereof plus $5. 00 per billing No permit nor fee shall be required for pumping and cleaning cesspools and/or septic tanks. Gambling/Bingo/Raffles Licensed through State Gambling Board, no City fees. Minnesota Home Finance Agency Rental Rehab Grant Application Fees (Authorized by Res. #3181) 1-4 Units $150. 00 5-8 Units 185.00 - 290.00 9-16 Units 325.00 - 570.00 17-24 Units 605.00 - 850.00 25 or more 885.00 plus $35 for each unit in excess of 25 -1- License for the Sale of Beer, Liquor, Wine, Set-up License, Liquor License, Club License and Temporary Beer License (Authorized by City Code 5. 06) 1. Annual fee for On Sale Beer License 312 . 00 2 . Annual fee for Off Sale Beer License 100 . 00 3 . Temporary Beer License 15. 00 4 . Annual fee for Set Up License 125. 00 5. Annual fee for On Sale Wine License 1/2 of On Sale Liquor or $2 , 000 whichever is less 6 . Annual fee for On Sale Club License 300. 00 7 . Annual fee for Sunday Liquor License 200. 00 8 . Annual fee for Off Sale Liquor License 150. 00 9 . Application and Investigation fee for Off Sale Liquor License, On Sale Liquor License, or Wine License a) If investigation within Minn. 330 . 00 b) If investigation outside Minn. City expenses up to $10, 000 with $1, 100 deposit 10 . Annual fee for On Sale Liquor License: Customer Used Floor Area Under 1, 000 3 , 705 . 00 1, 000 - 1, 999 4 , 390 . 00 2 , 000 - 2 , 999 5, 080 . 00 3 , 000 - 3 , 999 5, 765. 00 4 , 000 - 4 , 999 6, 445. 00 5, 000 - 5, 999 7 , 140 . 00 6, 000 - 6, 999 7 , 820. 00 7 , 000 - 7 , 999 8 , 510. 00 8 , 000 - 8 , 999 9 , 195. 00 9 , 000 - 9 , 999 9 , 875. 00 Over 10, 000 10, 570 . 00 Other Business Regulations and Licenses (City Code - Chapter 6 - all applicants require a $5. 00 application fee) Peddlers (Authorized by City Code 6. 21) 1. Weekly License Fee 25 . 00 2 . Annual License Fee 150. 00 3 . Six Month License Fee 100 . 00 Taxicabs and Drivers (Authorized by City Code 6. 22) 1. Annual fee 250 . 00 2 . Annual taxicab driver' s license fee 25. 00 3 . Annual fee for each vehicle 15. 00 Tobacco (Authorized by City Code 6. 23) 1. Annual fee for Tobacco License 15. 00 -2- Show, Non-Transient Theme Parks, Amusement Parks, etc. (Authorized by City Code 6. 24) 1. Annual license fee equaling the number of rides x $45. 00 45. 00/ride 2 . Show without rides 75. 00 3 . Non-Transient Theme Parks As per agreement Outdoor Performance Center (Authorized by City Code 6. 42B) 1. Annual license fee 500. 00 Massage D. C. , -. . . , - -. -- -- Rooms Center(Authorized by City Code 6. 40) 1. Annual License Fee 2 , 000. 00 300. 00 2 . Initial license requires one time investigation fee 500. 00 330. 00 3 . Investigation fee for each new employee 50. 00 Masseur and Masseuse Rcgistration License Fee (Authorized by City Code 6. 41) 1. Annual registration fee 100. 00 2 . Investigation fee 50 . 00 Rental of Pat Thielen Rodeo Arena (Authorized by Resolution No. 1910) Rental of arena for a period not to exceed seven consecutive days: a. Non-profit organizations within corporate limits of City of Shakopee 0. 00 b. Other non-profit organizations 200. 00 or 15% of gross ticket sales whichever is greater c. Profit making organizations 200 . 00 or 15% of gross ticket sales whichever is greater Service Charge for Returned Checks Hereby set as follows: 1. Service charge for each check returned 15 . 00 -3- BUILDING INSPECTOR/ELECTRICAL INSPECTOR Electrical Inspection (Authorized by City Code 4 . 05) 1. Payment of Fees: fees are due and payable to the City of Shakopee at or before commencement of the installation and shall be forwarded to the City of Shakopee. An additional $. 50 State Surcharge must accompany each permit plus $ . 50 for inspection forms. 2 . Schedule. State electrical inspection fees shall be paid according to the following schedule. 3 . Fee for each separate inspection. The minimum fee for each separate inspection of an installation, replacement, alteration, or repair limited to one inspection only is $15 . 00 . 4 . Fee for services or power supply units. The inspection fee for each service, change of service, temporary service, power supply unit, addition, alteration, or repair to a service or power supply unit shall be 0- to and including 200-ampere capacity, $15. 00; for each additional 100-ampere capacity or fraction thereof, $5. 00. A separate request for electrical inspection shall be filed for temporary services. 5. Fee for circuits or feeders. The fee for each circuit or feeder, or addition, alteration, or repair of such circuit or feeder including the equipment served, and including circuits fed from feeders, except as provided for in No. 6, items A to K shall be: A. 0- to and including 100-ampere capacity, $4 . 00 B. For each additional 100-ampere capacity or fraction thereof, $2 . 00 6 . Limitations and additions to the fees listed in No. 3 through 5 above. A. The fee for a single-family dwelling, shall not exceed $55. 00 if the electrical service is not over 200-ampere capacity. This fee includes not more than three inspections. The fee for a single family dwelling over 200- to and including 400-ampere capacity shall not exceed $100. 00. This fee includes not more than four inspections. These fees shall apply to each separate service, and include the service, feeders, circuits, fixtures, and equipment. The fee for additional inspections shall be the reinspection fee in No. 8 . Multifamily dwellings with individual services to each unit are computed at the single family dwelling rate. B. The fee for each farm building or farm structure with a service not over 200-ampere capacity shall not exceed $55 . 00 . The fee includes not more than three inspections. The fee for each building or structure with a service over 200- to and including 400-ampere capacity shall not exceed $100 . 00 . The fee includes not more than four inspections. These fees include the services, feeders, circuits, fixtures, and equipment. The fee for additional inspections shall be the reinspection fee in No. -4- 8 . Pole-top current metering and pole-top disconnecting means on the farm yard pole are exempt from inspection and inspection fees. C. The fee for each unit of a multifamily dwelling having three to six dwelling units shall not exceed $30 . 00 . The fee for each multifamily dwelling exceeding six units shall not exceed $20. 00 per dwelling unit. This fee includes only the wiring in an individual dwelling unit and the final feeder to that unit. The fee for the service and all other circuits shall be as specified in No. 3 to 5, except that the fee for each house panel shall not exceed $55. 00. A separate request for electrical inspection is required for each building. The fee for a two-unit dwelling or duplex shall be the same as for two single-family dwellings. D. Recreational vehicle parks fees shall be in accordance with No. 3 to 5. E. The fee for mobile home park stalls shall be $6. 00 per unit stall exclusive of the feeder to the mobile home with a minimum fee of $15. 00 per inspection trip. The fee for permanently intalled feeders shall be in accordance with No. 5. F. In addition to the above fees, the fee for each street lighting standard shall be $1. 00 and the fee for each traffic signal standard shall be $2 . 00. Circuits originating within the standard shall not be used when computing the fee. G. In addition to the above fees, the fees for all transformers and generators for light, heat, and power shall be $5. 00 per unit plus $3 . 00 per ten-kilovolt-amperes or fraction thereof. The maximum fee for a transformer or generator in this category is $40. 00 . H. In addition to the above fees, the inspection fees for transformers for signs and outline lighting shall be $5. 00 per unit. I. In addition to the above fees, unless included in the maximum fee, the inspection fee for remote control , signal, alarm or communication circuits and circuits of less than 50 volts shall be $5 . 00 per each ten openings or devices of each system plus $2 . 00 for each additional ten or fraction thereof, with a minimum fee of $15. 00 per inspection trip. J. In addition to the above fees, the inspection fee for each separate inspection of a swimming pool shall be $15. 00. Reinforcinig steel and bonding for swimming pools requires a rough-in inspection. K. In addition to the above fees, the fee for all wiring on center pivot irrigation booms shall be $30 . 00 . The fees for all other wiring for the irrigation system shall be as otherwise specified in this part. -5- 7 . Investigation Fees: Work without a request for electrical inspection. A. Whenever any work for which a request for electrical inspection is required by the board has begun without first obtaining the request for inspection, a special investigation shall be made before a request for electrical inspection is accepted by the board. B. An investigation fee, in addition to the full fee required by No. 2 to 6, shall be paid before an inspection is made. The investigation fee shall be equal to the amount of the fee required by No. 2 to 6. The payment of the investigation fee does not exempt any person from compliance with all other providions of the board rules or statutes nor from any penalty prescribed by law. 8 . Reinspection fee. When reinspection is necessary to determine whether unsafe conditions have been corrected and the conditions are not the subject of an appeal pending before the board or any court, a reinspection fee of $15. 00, may be assessed in writing by the inspector. 9 . Special inspection. For inspections not covered herein, or for requested special inspections or services, the fee shall be $23 . 00 per hour, including travel time, plus 24 cents per mile traveled, plus the reasonable cost of equipment or material consumed. This provision is applicable to inspection of empty conduits and other jobs as may be determined by the board. 10. Inspection of transient projects. For inspection of transient projects, including but not limited to carnivals and circuses, the inspection fees shall be as specified herein. The fee for inspection of power supply units shall be that fee specified in No. 4 . A like fee will be required for power supply units at each engagement during the season. Rides, devices, or concessions shall be inspected at their first appearance of the season, and the inspection fee shall be $15 . 00 per unit. In addition to the fee for the power supply units, there shall be a general inspection of each engagement during the season at the hourly rate, with a two-hour minimum. In addition to the above fees, inspections required on Saturdays, Sundays, holidays or after regular business hours will be at the hourly rate, including travel time. An owner of a migratory amusement enterprise shall notify the board of its season itinerary and make application for initial inspection a minimum of 14 days before its first engagement in the state. For subsequent engagements not listed on the itinerary sent to the Board, where the board is not notified at least 48 hours in advance, a charge of $100. 00 will be made in addition to all required fees. Also a fee at the hourly rate will be charged for additional time spent by the inspector if the equipment is not ready for inspection at the time and date specified on the request for electrical inspection. The fee for reinspection of corrections is $15. 00 for each reinspection. -6- Plumbing Permits (Authorized by City Code 4 . 05) 1. Alterations and Repairs - Minimum Fee 12 . 00 + $. 50 State Surcharge Tax 2 . New Construction Residential - Minimum Fee 36. 00 + $. 50 State Surcharge Tax Commercial - Minimum Fee 60. 00 + $. 50 State Surcharge Tax 3 . Residential Plumbing Permit Fees All fixtures listed below will be figured at 6. 00/each Water Closet Water Softener +$. 50 State Lavatory (Basin) Bathtub Surcharge Tax Floor Drain Laundry Tub Sink Shower Stall Disposal Dishwasher Water Heater (Gas or Electric) Clothes Washer-Standpipe Permit fees for rough-ins for future bathrooms will be $5. 00 per fixture. + $. 50 State Surcharge Tax 4 . Replacements Only Water Heater - Gas 12 . 00 + $.50 State Surcharge Fee Water Softeners - New or replacement in other than homes under construction (installer must be licensed by the State Board of Health 12 . 00 + $. 50 State Surcharge Fee 5. Commercial Plumbing Permit Fees Water Closet, Lavatory (Basin) , Urinal, Individual Shower 6. 00 7 . 00 Shower - Gang Type - Per Head 4 . 80 5. 20 Drinking Fountain 6. 00 7 . 00 Dental Unit 12 . 00 13 . 00 Sink - Service or Mop 6-88 7 . 00 Flat rim, bar, counter, laboratory 8. 50 9 . 50 Pot or Skullery 8. 50 9 . 50 Clothes Washer - First five units or less 18 . 00 19 . 00 Each additional unit 3 . 60 4 . 00 Floor Drain - 2 inch 6. 00 7 . 00 3 and 4 inch 7 . 50 8 . 50 Catch Basin 9 . 00 9 . 50 Sewage Ejector 12 . 00 13 . 00 Sumps and Receiving Tanks 12 . 00 13 . 00 Water Softeners 18 . 00 19 . 00 Water Heater - Gas - Replacement Only 24 . 00 25. 00 Commercial plumbing permits to be figured by the above fixture schedule but at the same time the permit is to be issued, the permitee will certify the contract price and the fee will be based on the above method or 1 . 25% 1. 27% of the contract price, whichever is greater. -7- Sign Permit Fees (Authorized by City Code 4 . 30) Permanent $ 20. 00 + $0.25/sq. ft. Temporary $10.00 Building Permit Fees (Authorized by City Code 4. 05) Building Value Fees $1. 00 to 500. 00 $15. 00 501. 00 to 2, 000. 00 $15. 00 for the first 500. 00 plus 2.00 for each additional 100.00 or fraction thereof, including 2, 000. 00 2, 001.00 to 25, 000. 00 $45.00 for the first 2, 000. 00 plus 9.00 for each additional 1, 000. 00 or fraction thereof, to and including 25, 000. 00 25, 001. 00 to 50,000. 00 $252.00 for the first 25, 000.00 plus 6.50 for each additional 1, 000. 00 or fraction thereof, to and including 50, 000. 00 50, 001. 00 to 100, 000. 00 $414.50 for the first 50, 000.00 plus 4. 50 for each additional 1, 000. 00 or fraction thereof, to and including 100, 000. 00 100, 001. 00 to 500, 000. 00 $639.50 for the first 100, 000.00 plus 3 .50 for each additional 1, 000.00 or fraction thereof, to and including 500, 000. 00 500, 001. 00 to 1,000, 000. 00 $2, 039.50 for the first 500, 000. 00 plus 3. 00 for each additional 1, 000. 00 or fraction thereof, to and including 1, 000, 000. 00 1, 000, 001.00 and up $3 ,539. 50 for the first 1, 000,000. 00 plus 2. 00 for each additional 1,000.00 or fraction thereof Other Inspections Inspections outside of normal business hours (minimum charge - two hours) 30. 00/hr. 40.00/hr. Reinspection fees assessed under provisions of Section 305(g) of the State Uniform Building Code 30.00/hr. 40.00/hr. Inspections for which no fee is specifically indicated (minimum charge - one-half hour) 30. 00/hr. 40.00/hr. -8- Additional plan review required by changes, additions or revisions to approved plans (minimum charge - one-half hour) 30. 00/hr. 40. 00/hr. Plan Check Fee: Single Family, Multi-Family Dwellings, Commercial and Industrial Projects 65% of permit fee A non-refundable plan review fee shall be paid at the time of submitting plans and specifications for review. State Surcharge: Building Permits (These fees forwarded to the State Treasurer) Less than $1, 000 $. 50 $1, 000, 000 or less . 0005 x valuation $1, 000, 000 to $2 , 000, 000 $ 500 + . 0004 x (Value - $1, 000, 000) $2 , 000, 000 to $3 , 000, 000 $ 900 + . 0003 x (Value - $2 , 000, 000) $3 , 000, 000 to $4 , 000, 000 $1200 + . 0002 x (Value - $3 , 000, 000) $4 , 000, 000 to $5, 000, 000 $1400 + . 0001 x (Value - $4 , 000, 000) Greater than $5, 000, 000 $1500 + . 00005 x (Value - $5, 000, 000) State Surcharge: Plumbing, Heating and Electrical Permits Permit fee less than $1, 000 $. 50 Permit fee more than $1, 000 Fee x . 0005 Certificate of Occupancy (Authorized by Res. No. 2604) Commercial/Industrial - . 005 times the value of the project, or $500. 00, whichever is greater Residential - . 005 times the value of the project with a $500. 00 maximum 90% of the fee shall be refunded when a final certificate of occupancy is issued. Fast Tracking Issuance of Building Permits (Authorized by Res. #2604) Fast tracking building permit process - City expenses up to 100% of building permit fee with a 30% deposit Grading Plan Review Fees 50 cubic yards or less No fee 51 to 100 cubic yards 15 . 00 101 to 1000 cubic yards 22 . 50 1001 to 10, 000 cubic yards 30 . 00 -9- 10, 001 to 100, 000 cubic yards - 30. 00 for the first 10, 000 cubic yards, plus 15.00 for each additional 10, 000 cubic yards or fraction thereof. 100,001 to 200, 000 cubic yards - 165. 00 for the first 100, 000 cubic yards, plus 9.00 for each additional 10, 000 cubic yards or fraction thereof. 200, 001 cubic yards or more - 255.00 for the first 200, 000 cubic yards, plus 4.50 for each additional 10, 000 cubic yards or fraction thereof. Grading Permit Fees 50 cubic yards or less 15. 00 51 to 100 cubic yards 22.50 101 to 1000 cubic yards - 22 .50 for the first 100 cubic yards plus 10. 50 for each additional 100 cubic yards or fraction thereof. 1001 to 10, 000 cubic yards - 117 . 00 for the first 1, 000 cubic yards, plus 9. 00 for each additional 1, 000 cubic yards or fraction thereof. 10, 001 to 100, 000 cubic yards - 198. 00 for the first 10, 000 cubic yards, plus 40. 50 for each additional 10, 000 cubic yards or fraction thereof. 100, 001 cubic yards or more - 562 .50 for the first 100, 000 cubic yards, plus 22 .50 for each additional 10,000 cubic yards or fraction thereof. Moving Permit 35. 00 Fire Protection Equipment hereby set as follows: Stand pipes and hose cabinets shall be computed at 1% of the contract plus $.50 State Surcharge Tax. Sprinkler Systems shall be computed at 0 $15. 00 for the first 10 heads and 44-r-54 $4. 50 for each additional 10 heads or part thereof, and $25. 00 per hour fee for plan check plus State Surcharge Tax. Individual Sewage Disposal Permits hereby set as follows: Residential: Sewage Disposal 37.50 Commercial: Sewage Disposal 37.50 Heating, Air Conditioning. Refrigeration, and Ventilation Permits hereby set as follows: Minimum Fee 9. 00 + $.50 State Surcharge Tax Single Family Residence 24.00 + $.50 State Surcharge Tax Central Air Conditioning (at the time 6. 00 of construction) + $.50 State Surcharge Tax -10- Refrigerant Systems Permit Fees 3 horsepower or less 9 . 00 over 3 to 15 horsepower 12 . 00 over 15 to 50 horsepower 60. 00 Alterations and repairs Minimum Fee Commercial fee shall be computed at 1. 25% 1. 27% of the contract plus State Surcharge Tax. Permits shall cover only single installations. Multiple furnaces, boilers, etc. shall be considered separate installations. Tank & Piping Permits hereby set as follows: Underground fuel storage tanks and piping permit fee to be 1. 25% 1.27% of contract plus State Surcharge Tax. Water Heaters - New (Including Pool Heaters) hereby set as follows: for inputs not exceeding 100, 000 BTU 9. 00 10. 00 100, 001 to 200, 000 BTU 12 . 00 13 . 00 200, 001 to 300, 000 BTU 1-40 15. 50 300, 001 to 500, 000 BTU 15. 00 16. 00 500 , 001 to 700, 000 BTU 36. 00 38 . 00 700, 001 to 1, 000, 000 BTU 48 . 00 50. 00 Any fixture not listed above C. 00 8 . 00 Rain water Leaders - all stacks 10 stories or less 12 . 00 - all stacks over 10 stories Area Roof Drains (each) 7 . 50 Lawn Sprinkler Systems - Residential 30. 00 Lawn Sprinkler Systems - Commercial (This fee includes water connection from building piping to yard side of siphon breaker) 30 . 00 Commercial heating permits to be figured by the above fixture schedule but at the time the permit is to be issued, the permitee will certify the contract price and the fee will be based on the above method or 1. 25% of the contract price, whichever is greater. -11- Gas Piping Permits hereby set as follows: Minimum Fee 5. 00 + $. 50 State Surcharge Tax Residential - Each fixture or applicance 2 . 50 + $. 50 State Surcharge Tax Alterations and Repairs - Minimum Fee Where the gas piping is divided between two contractors such as the Heating Contractor installing the gas line to the furnace and the Plumbing Contractor doing the balance of the gas piping, each contractor shall take out a permit. Commercial For installation of piping up to and including two (2) inches in size, providing not over three (3) openings 11. 00 and for each additional opening 3 . 00 For installation of piping exceeding two (2) inches in size, providing not over three (3) openings 14 . 50 and for each additional opening 4 . 00 Enameling ovens, retorts and similar gas burning devices: Fees to be determined as for commercial water heaters. Steam Generators for process use (pressing, dry cleaning, etc. ) : Fees to be determined as per heating code. Housing Code Certificate of Occupancy Fees (Authorized by Ordinance No. 261) CLASS 1: 1-3 units rental - Due every five years Initial inspection 40. 00 1st Reinspection 00. 00 Each additional inspection thereafter 30. 00 Deduct $10. 00 for each Section 8 unit. CLASS 2 : 4+ units rental - Due every three years Initial each building 50. 00 + 5. 00 per unit over three 1st Reinspection 00. 00 Each additional inspection thereafter 50. 00 -12- Waive $5.00 unit charge for every Section 8 unit, and deduct $10.00 from initial fee per building if it contains any Section 8 units. If entire building is Section 8, then fee is $10.00 maximum. CLASS 3 : Commercial plus residential rental - Due every three years Initial each building 50.00 + 5.00 per unit 1st Reinspection 00. 00 Each additional inspection thereafter 40. 00 Waive $5. 00 unit charge for every Section 8 unit, and decuct $10. 00 from initial fee per building if it contains any Section 8 units. Transfers: Any action certificate may be transferred to a new owner for a fee of $10.00. An owner may apply for a new certificate at any time for the full amount of the appropriate fee listed above. Appeal Fees Appeal to Building Code Board of Adjustment and Appeals $85. 00 Appeal to Housing Advisory and Appeals Board $85.00 Appeal to City Council $85.00 Standard Service Availability Charge (SAC) Units for Various Commercial, Public, and Institutional Facilities (Mandated by MWCC) (These fees forwarded to MWCC) Type of Facility_ Parameter SAC Units Archery (6 feet/lane) 6 lanes 1 Arenas 110 seats 1 Auditoriums 110 seats 1 Automobile Service (Fast service less than 4 hrs./car) 2 service bays 1 (Major service more than 4 hrs./car) 14 employees 1 Ballroom (exclude dance floor) Facility without liquor service 825 sq. ft. 1 Facility with liquor service 590 sq. ft. 1 Bank (exclude cash vault) 2400 sq. ft. 1 Banquet Room Food catered 2060 sq. ft. 1 Food catering with dishwashing 1180 sq. ft. 1 Food catered with liquor 1028 sq. ft. 1 Food preparation and dishwashing 825 sq. ft. 1 Food preparation, dishwashing with 590 sq. ft. 1 liquor -13- Barber Shop 4 chairs 1 Beauty Salon 4 stations 1 Boarding House 5 beds 1 Body Shop (No vehicle washing) 14 employees 1 Bowling Alleys (Does not include 3 alleys 1 bar or dining area) Camps ( (# gal x occupant or site)/274) Children's camps (central toilet 50 gal/occupant and bath) @ 274 gal. 1 Day camps (no meals) 10 gal/occupant @ 274 gal. 1 Labor/construction camps 50 gal/occupant @ 274 gal. 1 Resorts (housekeeping cabins) 60 gal/occupant @ 274 gal. 1 Travel trailer parks w/individual water & sewer hookup) 100 gal/site @ 274/gal. 1 w/central toilet & showers 75 gal/site @ 274 gal. 1 sanitary dump (sites w/o hookup) 10 gal/site @ 274 gal. Car Wash (Self-Service) 1 stall 3 Car Wash (Service Station - Automatic Rollover - Brushes) 1 stall 6 Car Wash (Requires specification on equipment flow rate and cycle time) Contact MWCC for determination. Churches (For Sanctuary only) 275 seats 1 Remainder use other criteria Cocktail Lounge 23 seats 1 Correction Facility (Prison) 2 . 5 inmates 1 Dorm Rooms On/off campus students 5 students 1 (charge additional for classrooms) Daycare (Number of children licensed 14 children 1 for) Exercise Area/Gym 700 sq. ft. 1 Fire Station (charge for office, meeting rooms, etc. at established rates) Washing (hose tower, truck) 274 gal. 1 -14- Full time (overnight people) 274 gal. 1 Volunteer (occasional overnight) 14 people 1 Funeral Home (7 sq. ft./person) 110 people 1 (charge viewing areas only - chapel, viewing areas, etc. ) Apartment (1 apartment) 1 Game Room (billiards, video & pinball games) With Bar 590 sq. ft. 1 Without Bar 2060 sq. ft. 1 General Office Building 2400 sq. ft. 1 (deduct mechanical rooms, elevator shafts, stairwells, restrooms and storage areas) Golf Course 18 hole (280 golfers/day x 274 gal. 1 2.5 gal/golfer)/274 gal. Par 3 (168 golfers/day x 274 gal. 1 2.5 gal/golfer)/274 gal. Country Club Dining room(evenings & weekends) 274 gal. 1 (# seats x 2 fills x 9 gal/person)/274 gal. Bar & grill (if existing bar) Bar 23 people 1 Grill (# seats x 2 274 gal. 1 fills x 9 gal/ person)/274 gal Bar & grill (no existing bar) 274 gal. 1 ( (168 or 280) golfers x 9 gal/person)/274 gal Greenhouse Area not open to public 15000 sq. ft. 1 Area open to public 5000 sq. ft. 1 General retail area 3000 sq. ft. 1 Group Home 5 beds 1 Guest Rooms (apartment or condominium) 1 (charge SAC as apartment) Handball and Racquet Courts 1 court 2 Hospitals (licensed beds) 1 bed 1 (Does not include out-patient clinic) Out-patient clinic 17 f. u. 1 Sterilizers (4 hours x gpm) 274 gal. 1 /274 gal. -15- X-ray film processors 274 gal. 1 (continuous operation 4 hrs. ) (intermittent operation 9 hrs. ) (operation time(hrs) x gpm) /274 gal Laundromats (requires water volume for cycle time, 8 cycles per day) 274 gals. 1 Library (subtract out book storage areas, file areas - charge common plumbing fixture units) 17 f. u. 1 (meeting rooms, board rooms, reception, book checkout, offices) 2400 sq. ft. 1 Loading Dock 7000 sq. ft. 1 Locker Rooms (if showers - 20 gal/ 14 lockers 1 person) Mini-Storage (storage area - no charge) Living area 1 Public restroom (plumbing fixtures) 17 f. u. 1 Mobile Home 1 Motels and Hotels (assume 2 persons/ room) 2 rooms 1 (pools, saunas, jacuzzis, game rooms, or exercise rooms exclusively used by guests - no charge) Kitchenettes (# kitchenettes x 10 gal/day @ 274 gal) Nursing Home 3 beds 1 Police Station (charge as office) Cells overnight (# overnight people x 80 24 gal 1 gal/person)/274 gal no overnight people 14 people 1 Recording/Filming Studios 7000 sq. ft. 1 Restaurant (Drive-in) 9 parking spaces 1 Restaurant (Fast food) 22 seats 1 Restaurant 8 seats 1 -16- Retail Stores 3000 sq. ft. 1 (deduct mechanical rooms, elevator shafts, stairwells, restrooms and unfinished storage areas) Roller Rink (skating area) 825 sq. ft. 1 Rooming Houses 7 beds 1 RV Dumping Station 1 (not in association with camp grounds) Schools (Sunday) 55 students 1 Schools (Elementary) 18 students 1 Schools (college, TVI) (30 sq. ft./student) 18 students 1 Lector Halls (15 sq. ft./student) 18 students 1 Dorm rooms On/off campus students 5 students 1 Schools (Nursery) - Number of students licensed for 14 students 1 Church (nursery - during worship 55 children 1 service only) (30 sq. ft./child) Nursery (health clubs, bowling 2400 sq. ft. 1 alleys, etc. ) Schools (Secondary) 14 students 1 Service Station (gas pumping only) 1 Service Station (with service center) 2 (2 service bays) Service Station (with service center and car wash) 8 Swimming Pools (Public) 900 sq. ft. pool area 1 Tennis Courts (Public) 1 court 2 Theater 64 seats 1 Theater (drive-in) 55 parking spaces 1 Vehicle Garage Employees stationed at garage 14 employees 1 Vehicle drivers (per day) 28 drivers 1 Vehicle washing (# vehicles/day x gpm x minutes/vehicle)/274 gal 274 gal. 1 -17- Warehouses 7000 sq. ft. 1 Whirlpool (doctors office/clinic, 274 gal. 1 therapy) (# gal/fill x 8 fills/day)/ 274 gal. Yard Storage Buildings (ex:lumber storage) 15000 sq. ft. 1 (customer pickup, no permanent employees) Plumbing Waste Fixture Units: Type of Fixture Fixture Unit Value Drinking fountain 1 Floor drain 2" waste (only if 2 3" hose bib 3 4" included) 4 Shower stall, domestic 2 Shower (gang) per head 1 Sinks (lab in exam room, bathroom) 1 (kitchen, and others) 2 (surgeon) 3 (janitor) 4 Urinals (single - wall hung) 3 (trough - per 6 foot section) 2 Water closet 6 The SAC unit for a facility not included in the above list will be determined by the Metropolitan Waste Control Commission. A request for SAC unit determination should be made prior to the issuance of the Building Permit. Residential SAC Charge (Mandated by MWCC) (These fees forwarded to MWCC) Residential 650. 00/unit 700/unit Water Availability Charge (WAC) (These fees forwarded to SPDC) Fees are set by SPDC by resolution. ADMINISTRATION/FINANCE - hereby set as follows: Office Charges hereby set as follows: 1. Assessment Searches 6. 00 10.00 2 . Partial Release of Developers Agreement 10.00 3. Copy fee General Public .20 Other governmental/non-profit public service . 07 -18- Sewer Service Charges (Authorized by City Code 3 . 02) (Effective on the 4/1/83 billing) 1. Quarterly service charge 9.00 2. For every 1, 000 gallons or part thereof of metered flow or water usage 1.22 3 . Charge for unmetered residential water accounts or new accounts 9. 10/month POLICE/FIRE/LAW Report Copies hereby set as follows: 1. Up to 3 5 pages 3.0.9 5. 00 2 . 4 6 - 10 pages 1. 00/ea. 3 . 11 and over .25/ea. 4. Taped Statements (audio) 3 . 00 5. Taped Statements (video) 10. 00 Towing and Impounding of Vehicles hereby set as follows: Towing and impounding is done by a private contractor having appropriate impounding facilities. Fees are set by contractor. Dog Licenses, Impounding Fees, etc. (Authorized by City Code 10.21) 1. Dog Licenses (good for the life of the dog) 5. 00 2. Duplicate license 1. 00 3. First impoundment 10.00 4. Second impoundment 20. 00 5. Third and successive impoundment within a 12-month period 30.00 6. Amount charged per day when confined to the Pound 3. 00 7. In the case of an unlicensed dog or a dog for whom proof of a current rabies vaccination cannot be shown, there shall be an additional penalty of $5. 00. PUBLIC WORKS Equipment Rental hereby set as follows: (Minimum Rental Time 1 Hour) Caterpiller Grader (private) 88. 00/hour (State snow removal) 75. 12/hour Front end loader (Fiat-Allis) private 90. 00/hour (State snow removal 2-1/2 yd. w/blower) 75.12/hour -19- Front end loader (Case) private 90. 00/hour (State snow removal 2-1/2 yd. w/o blower) 78 . 33/hour Elgin street sweeper 82 . 00/hour Elgin sweeper (State contract-twice/yr) 58.30/hour Roscue Side Broom 44.00/hour 2-1/2 ton dump truck (single) 55. 00/hour 2-1/2 ton dump truck w/plow 71. 00/hour 5 ton dump truck (tandem) 71. 00/hour 3/4 ton pickups (w/plow add 10 . 00) 44 . 00/hour 5 ton tandem truck 2 w/plow 77 . 00/hour Water tanker/flusher 49.00/hour Trash compactor 38.00/hour Mower tractor (turf type) 44 . 00/hour Weed Mowing (rough) 50. 00/hour Asphalt roller (1-1/2 ton) 22 . 00/hour Pull paver 28 . 00/hour Steamer (w/tender) 71. 00/hour Bobcat 55. 00/hour Raygo alley grader 39 . 00/hour Wood Chipper 44 . 00/hour Post hole digger (tractor mounted) 44 . 00/hour (w/o tractor) 22 . 00/hour Power auger (hand held) 17 . 00/hour Sign replacement/installation 100. 00/sign (w/o post less $10. 00) Street sign installation in new subdivisions (per each sign pole) 250 . 00 Sewer rodder 50 . 00/hour Video sewers (w/cassette add $20 . 00/each) 55. 00/hour Sewer jet cleaning 55. 00/hour Vacuum Inductor 55. 00/hour -20- Barricades w/flashers 10. 00/barricade/day Barricades w/o flashers 7 . 50/barricade/day Cones 2 . 00/cone/day Butuminous Street Repair 2 . 50/sq. ft. Asphalt or Cold Mix $30/ton Garbage Rates (Authorized by City Codc 3 . 02) 1 . Urban Residence Regular 12 . 91/month Senior 11 . 00/month Extra Container Rate $7 . 50/month Extra service coupon ($2 . 20 ► . 15 service charge) + 6% tax - $2 . 50 (Per Rcs. No. 3339 adopted before this printing. ) 2 . Provision allowing for reopening of contract when landfill ratc3 increase by 10% or more. 3 . Handling Fcc to Mail Coupons a] One book of coupons $ . 75 b] Two book of coupons $1 . 00 Refuse/Recycling Collection Rates (Authorized by City Code 3 . 02) 1 . Urban Residence 30 gallon 12 . 74 60 gallon 14 . 13 Extra Service Coupon 2 . 55 Extra 60 gallon container 14 . 13 2 . Rural Residence 30 gallon 15. 89 60 gallon 18 . 36 90 gallon 19 . 76 Extra Service Coupon 2 . 55 * All rates include City billing, admin. and sales tax. 3 . Refuse/Recycling Collection License 100 . 00 yr PLANNING - hereby set as follows: I . INFORMATION/DOCUMENT FEES Long Range Planning Documents Comprehensive Plan 50. 00 1991-1996 Capital Improvement Program 20 . 00 -21- City Codes Chapter 4 Sign Regulations 3 .00 Chapter 11 Zoning Ordinance 20. 00 Chapter 12 Subdivision Regulations 10.00 Chapters 1-25 Entire City Code 50. 00 Agenda/Minutes (Annual) City Council Agenda 15. 00 Planning Commission Agenda 15. 00 City Council Minutes 35. 00 Planning Commission Minutes 35.00 Maps City Map (small) 1. 00 City Map (large) 3 . 00 Zoning (22"x34") 3. 00 Any Printed Maps (blueprint) .50/sq. ft. Topography Maps 30. 00 Reproducible Maps 10. 00/ea Services Zoning Verification Letter 20. 00 II. COMPREHENSIVE PLAN AMENDMENT Major Amendment $1, 000. 00 Minor Amendment 500.00 III. LAND DIVISION ADMINISTRATION FEES Major Subdivisions Preliminary Plat 245. 00 300. 00 +$§ +$6/lot or $145 1 $3 $4/acres, whichever is greater Preliminary & Final Plat Concurrently Preliminary fee plus final fee Final Plat 125. 00 150. 00 Minor Subdivisions Lot Split/Lot Reassembly 50.00 Registered Land Surveys 50. 00 100. 00 Vacations Vacations of Public Easements 50. 00 100.00 Vacations of Rights-of-Way 100.00 Park Dedication Fees Refer to Section 12 . 07, Subd. 5 of the Shakopee City Code -22- IV. LAND USE ADMINISTRATION Application for Appeal of City Administration Decision Appeal to Board of Adjustment and Appeals 100. 00 Appeal to City Council 85. 00 100. 00 Application for Variances Single Family Residential 85.00 All others 135. 00 150.00 Appeal to City Council 85.00 Application for Conditional Use Permit Home Occupations 850.9 100.00 All others 185. 00 200. 00 Renewals and Amendments 200. 00 Appeal to City Council 850.9 100. 00 Mineral Extraction and Land Rehabilitation Permit 185. 00200.00 + $2, 500 cash deposit * + all administrative costs ** + all consultant fees *** Application for Rezoning (incl. $45. 00 for signing) All rezonings 500.00 Application for Planned Unit Development Preliminary Development Plan 200. 00 250. 00 +15. 00/acre Final Development Plan 100. 00 200.00 Preliminary and Final Development Plan Concurrently300. 00 450.00 +15. 00/acre Amendment to Final Development Plan 100.00 200.00 + $1, 000 cash deposit * + all administrative costs ** + all consultant fees *** Application for Environmental Review Discretionary Environmental Assessment Worksheet No fee Required Environmental Assessment Worksheet 1, 000. 00 Required Environmental Impact Statement 4 , 000. 00 Ordinance Amendments Amendments Requested by Proponents 500.00 Additional Notices - Applies to all types of applications Rezoning Applications: Per Published Notice, in excess one published notices for each of two hearings 25.00 Per Mailed Notice, in excess of 100 notices for each of two hearings 1.50 -23- All Other Applications Per Published Notice, in excess one published notice for one hearing 25.00 Per Mailed Notice, in excess of 100 notices for one hearing 1.50 NOTES FOR THE PLANNING DEPARTMENT FEE SCHEDULE * Cash Deposits - Actions requiring cash deposits must be paid at the time of the application submittal. Cash deposits are held by the City to ensure adequate payment. A bill for the appropriate costs will be sent to the applicant and if not paid will be obtained from the cash deposit. The City Administrator has the right to amend the cash deposit requirements. Deposits will be place in escrow. ** Administrative Costs - Actions requiring payment for administrative costs may be billed to the applicant. Administrative costs may include but are not limited to the following: staff time, publishing costs, copying, printing and mailing. Department Fees City Planner 45. 00/Hour Assistant City Planner 35. 00/Hour Clerk/Typist II 25. 00/Hour *** Consultant Fees - Consultants may be required by the City to review development proposals including but not limited to traffic and water management issues. Consultant fees will be based upon a prior written proposal and agreement. Fees will be placed in escrow. ENGINEERING - hereby set as follows: Department Fees (employees) City Engineer 53 .75/hour Technician IV 36.80/hour Technician III 34.40/hour Technician II 28. 10/hour Secretary 24. 50/hour Salary multiplier 1.7600 used when an employee's rate is not specified above. Project Administration Fee for Public Improvement Projects 1% of Contract -24- Project Plans & Specifications Charged at 90% of the fees computed according to Curve B expressed as a percentage of construction costs for projects of average complexity from 1972 ASCE Manual No. 45. Permit Review 1. Commercial 30 . 00 2 . Residential 15. 00 3 . Recheck at 1/2 the original fee Plan, Plat and Report Review 1. Review 30. 00 2 . Plus hourly rate 3 . Recheck at hourly rate Storm Water Drainage Utility City-wide special benefit fee 10. 32/ (Payment due within 30 days - a penalty quarter/ of 5% per quarter added to past due amount) REF*-acre *Residential equivalent factor Flood Plain Verification 6 . 00 Reproducable Maps - See page 22 Permit to Work in Public Right-of-Way fees set as follows: Permit to work in public right-of-way 25. 00 When work in public right-of-way requires the submittal of plans and specifications, review of the plans shall be charged in accordance with the hourly fees approved for the Engineering Dept. Lot Corner Survey (with metal detector only) 25 . 00 (non-refundable, no guarantees) PARKS AND RECREATION - hereby set as follows: Municipal Swimming Pool Fees Gate Fees $ 1. 50 2 . 50 Children (under 19) 2 .00 2 . 50 Adults Non-Resident Season Tickets $40. 00 Family $50. 00 23 . 00 Individual 30. 00 Instruction $15. 00 Session -25- Water Slide $ 1. 00 1. 50 Five Ride Ticket 3 . 00 2 . 50 Afternoon or Evening Pass Non-Resident New! Waterside Season Pass $30. 00 Family $40 . 00 25. 00 Individual 35. 00 Activity Fees: 1 . Seasonal Activity Fee For Youth $11 . 00 13 . 00 2 . " " " Adults 15. 00 20. 00 3 . Assess all other activities on a proportional basis. (Some are 1 day) non residcnts of Chakopcc that reside within boundaries of School District #720. 4 . Shakopee non residents outside boundaries of School District #720 shall pay additional assessment of $5. 00 . 5. Fulltime employees in Shakopee that live outside the community pay the same fees as residents. 1992 Picnic Shelter Rental Schedule Shakopee Youth/School groups (weekdays only) No charge Shakopee Residents and Non-Profit Groups $ 25 . 00 Shakopee Businesses)Cooperations $ 45 . 00 Out of Town Groups and Businesses $ 55. 00 1992 Picnic Kit Rental Schedule Volleyball Kit $ 5 . 00/per day/weekend Horseshoe Kit $ 4 . 00/per day/weekend 1992 Ballfield Rental for Tournaments One Day Tournaments $20 . 00 per field Two Day Tournaments $30 . 00 per filed OTHER - hereby set as follows: 1. Application fee for variance from or amendment to the cable franchise ordinance 25. 00 PLUS Costs of consultants hired to assist the City in considering variance applications will be billed to applicant based on actual cost to the City. Notification will be sent to applicant that consultants will be utilized when that determina- tion has been made. -26- * ADD REVISED /,2,6 IV. LAND USE ADMINISTRATION Application for Appeal of City Administration Decision Appeal to Board of Adjustment and Appeals 100. 00 Appeal to City Council 85. 00 100. 00 Application for Variances Single Family Residential 85. 00 All others 0 150. 00 Appeal to City Council 85. 00 Application for Conditional Use Permit Home Occupations 85. 00 100. 00 All others 185. 00 200. 00 Renewals and Amendments 200. 00 Appeal to City Council 85 . 00 100. 00 Mineral Extraction and Land Rehabilitation Permit 185. 00200 . 00 + $2 , 500 cash deposit * + all administrative costs ** + all consultant fees *** Application for Rezoning (incl . $45. 00 for signing) All rezonings 500 . 00 Application for Planned Unit Development Preliminary Development Plan 200. 00 250. 00 +15. 00/acre Final Development Plan 100 . 00 200. 00 Preliminary and Final Development Plan Concurrently300. 00 450 . 00 +15. 00/acre Amendment to Final Development Plan 100. 00 200 . 00 + $1, 000 cash deposit * + all administrative costs ** + all consultant fees *** Application for Environmental Review Discretionary Environmental Assessment Worksheet No fee Required Environmental Assessment Worksheet 1, 000 . 00 Required Environmental Impact Statement 4 , 000. 00 *Zoning Ordinance Amendments Amendments Requested by Proponents 500. 00 Additional Notices - Applies to all types of applications Rezoning Applications: Per Published Notice, in excess one published notices for each of two hearings 25.00 Per Mailed Notice, in excess of 100 notices for each of two hearings 1.50 pio -7-6 \-1.,c4, c2=v1ILA4c..___, /92. bi PARK AND RECREATION ACTIVITIES FALL WINTER Rollerskate Trip $ 5.50 Kemps Skate Race $ 0.00 Dog Obedience 35. 00 Figure Skating Les 27.00 Cheerleading 15. 00 Family Fun Nights 2 . 00 Fall Gymnastics 31.50 Family Trips 8. 00 Adult Exercise 38. 00 Rollerskate Trips 5.50 Adult Open Gym 20. 00 Winter Gymnastics 31.00 Gun Safety 5. 00 3/4 Cheerleading 18. 00 Snowmobile Safety 5. 00 Elem Wrestling 13 . 00 7/8 Cross Country 13 . 00 Teen Broomball 3 . 00 7/8 Volleyball 45. 00 Dog Obedience 35.00 7/8 Wrestling 13 . 00 Adult Exercise 38.00 4/5/6 Volleyball 13.00 Adult Broomball 240. 00 3/4 Flag Football 13 . 00 5/6 Football 13 . 00 7/8 Football 13 .00 3/4 Basketball 13 . 00 5/6 Basketball 13 . 00 7/8 Basketball 13 . 00 Jr.High Ski Club 13 . 00 Men's Basketball 160. 00 Men's Volleyball 160. 00 Women's Volleyball 160. 00 NYSC Coaches Training 2 . 00 Hockey Assoc. 13 . 00 -27- SPRING SUMMER Spring Gymnastics $24 . 00 Summer Trips $ 8 . 00 Rollerskate Trips 5. 50 Playground Events varies 3/4 Baseball 13 . 00 Day Camp 30. 00 5/6 Baseball 13 . 00 Basketball Camp 7 . 00 7/8/9 Baseball 13 . 00 Shooters Camp 1. 00 M.Mantle Baseball 13 . 00 Volleyball Camp 7 . 00 Youth Golf Lessons 27 . 00 Baseball Camp 7 . 00 Adult Golf Lessons 25. 00 Soccer 10. 00 Youth Tennis Lesson 17 . 00 T-Ball 19 . 00 Adult Tennis Lesson 23 . 00 Near Ball 19 . 00 Dog Obedience 35. 00 Kids in Dev. Sports 19 . 00 Adult Exercise 38 . 00 Archery 21. 00 NYSCA Training 2 . 00 Hershey Track 2 . 00 Showcase/non profit 5. 00 Jr. Team Tennis 27 . 00 Showcase/commercial 25. 00 Picnic Shelter Rent 3/4 Softball 13 . 00 Family/non profit 25. 00 5/6 Softball 13 . 00 Local Business 45. 00 7/8/9 Softball 13 . 00 Non-Resident 55. 00 Men' s Softball 300. 00 Volleyball Kit Rent 5. 00 Women ' s Softball 300. 00 Horseshoe Kit Rent 4 . 00 Co-Rec Softball 300. 00 Ballfield Rental 30. 00 Church Softball 20. 00 Summer Gymnastics 25. 00 Town Team Baseball 300. 00 Legion Baseball 300. 00 over 35 Baseball 300. 00 -28- E r\ti T Jt=z TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1991 Budget Amendment Resolution DATE: December 9, 1991 Introduction Due to staff time allocation and other events, an amendment to the 1991 Budget is requested. Background The first item of budget changes is to increase the Finance Department budget to reflect less staff time charged out to personnel (Admin. Dept.) The Admin. Dept. budget is also running ahead due to less time charged out to HRA. The increase in the Finance budget is offset by the increase in General Fund miscellaneous revenue for the property/liability insurance dividend. The second item is to modify the budget for the City Hall parking lot lease with MDOT. The third item is to adjust revenue and expense accounts for police service contracts and the additional officer hired by Council. The changes for the Police Department are balanced with revenue changes. The fourth item is to increase the budget for equipment repairs in the Fire Department. The aerial truck is being repaired now and has a crack in the main lift cylinder. The last item on the expenditure side is to amend the budget for the Eastside Park project ($26,650) , the Tahpah Park sprinklers ($34,000) and the pool design work ($14,400) . On the revenue side, the miscellaneous account in increased for the insurance dividend and police services charges increased. The last account changes are to make offsetting adjustments to the budget between the collection of taxes versus the receipt of aids from the state and those changes are balanced. In summary, the Park Reserve Fund changes result in a budgeted draw down of fund balance in the amount of $75,050 and the General Fund is an increase of $3,770. Alternatives 1. Approve resolution as presented. 2. Amend resolution and approve 3. Do not approve. Action Offer Resolution No. 3501 A Resolution amending Resolution No. 3309 Adopting the 1991 Budget and move its adoption. RESOLUTION 3501 A RESOLUTION AMENDING RESOLUTION 3309 ADOPTING THE 1991 BUDGET WHEREAS, the City Council has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the accounts are increased as follows: Fund Division Account Amount General Finance 01.4100.151.15 $6,300 General Finance 01.4140.151.15 800 General Finance 01.4141.151.15 480 General Gov't Bldg 01.4380.181.18 650 General Police 01.4100.312.31 17,980 General Police 01.4140.312.31 2,160 General Police 01.4150.312.31 570 General Police 01.4112.312.31 (810) General Fire 01.4232.321.32 5,000 Park Reserve 13.4519.000.00 75,050 And the following revenue accounts are increased: General Revenue - Misc. 01.3821 22,000 General Revenue - Police Sys 01.3531 19,900 General Revenue - Taxes 01.3011 (161,000) General Revenue - Fisc. Disp 01.3022 80,000 General Revenue - St Aids 01.3322 81,000 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of December, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form City Attorney , .... '7,0iTSENT / 2 ,/ MEMO TO: Dennis R. Kraft, City Admi, i tr oy FROM: Judith S. Cox, City Clerk; , RE: Renewal of Premises Permit or the American Legion DATE: December 11, 1991 INTRODUCTION: The Shakopee American Legion Post #2 is making application with the Minnesota Gambling Control Board for renewal of their Premises Permit at 1266 East 1st Avenue. Attached is Resolution No. 3506 which approves the Premises Permit for the American Legion beginning April 1, 1992 through March 31, 1993 . RECOMMENDED ACTION: Offer resolution No. 3506, A Resolution of the City of Shakopee, Minnesota, Approving a Premises Permit for the American Legion Post #2, and move its adoption. JSC/tiv RESOLUTION NO. 3506 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING A PREMISES PERMIT FOR THE AMERICAN LEGION POST #2 WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew a premises permit; and WHEREAS, Shakopee American Legion Post #2 is seeking renewal of their premises permit through March 31, 1993 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the premises permit for the Shakopee American Legion Post #2, 1266 East 1st Avenue, Shakopee, Minnesota, be approved. Passed in Regular Session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney REVISED # I� A. Dwelling to be fully enclosed, sided and weather-tight. B. Electrical work to be completed in area occupied with all switch and receptacle plates on and main service panel completed with cover on. C. Sanitary facilities to be completed to a point where there is a kitchen sink and a full bathroom with water closet, lavatory and bathtub or shower in operating condition with hot water necessary for their operation. D. Area to be occupied will be provided with necessary light and ventilation. Sleeping areas shall [to] have proper escape windows and an approved smoke detector. E. Heating system to be completed if dwelling is occupied during cold weather. F. Final inspection to be called for within one (1) year. G. The fee for a temporary Certificate of Occupancy shall be included in the resolution of the Council adopted in accordance with City Code Sec. 4. 05. If the final inspection is not called for within six (6) months of issuance of the temporary Certificate of Occupancy, an additional permit fee equal to 25% of the original fee shall be charged. H. Correction List. The temporary Certificate of Occupancy shall be accompanied by a correction list, specifying a date or dates for completion of all items. I. Escrow. The party seeking a temporary Certificate of Occupancy shall provide funds for an escrow account covering the cost of all correction items. Funds may be disbursed from the escrow account as items are completed, upon the written approval of the Building Official. Upon completion of all items and issuance of a Certificate of Occupancy, any remaining funds in the escrow account shall be returned to the party providing the escrow. In the event the items on the correction list are not completed by the specified completion date or dates, the escrow account shall be made available to any person proving occupancy of the property. That person may thereafter arrange to have the correction items completed and be reimbursed from the escrow funds, until the escrow account is depleted. Subd. 5. Posting. The Certificate of Occupancy shall be posted in a conspicuous place on the premises and shall not be removed except by the Building Official. 2 I\12 S 0 r, ) , — EXPLANATION TO ORDINANCE v ORIGINATING DEPARTMENT: Law Department PURPOSE: To revise the Certificate of Occupancy ordinance to allow use of the escrow funds, and to specify violations. REMARKS : A continuing problem exists with the temporary certificates of occupancy. These are issued to allow occupancy of a building while relative unimportant items remain to be done (e.g. , it is winter and the sodding has not been completed) . Some less-conscientious or financially-troubled builders have been walking away from the projects at this point, leaving the City and occupant with an incomplete structure. Although the builder gives the City an escrow to cover the items that need to be done, we do not have any means of spending the money. The revisions in this ordinance will allow the occupant to have the repairs done and paid for from the escrow account. The Certificate of Occupancy section has contained various violation provisions, but they were not as clear as they could be. This ordinance collects those provisions and spells them out. ACTION REQUESTED: Offer Ordinance No. , an ordinance amending Chapter 4 of the City Code, Construction Licensing, Permits and Regulations, by repealing Sec. 4 . 07, Certificate of Occupancy, and adopting one new section in lieu thereof, and move its adoption. Submitted by: City Attorney [4 . 07] 4 ORDINANCE NO. , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 4 , CONSTRUCTION LICENSING, PERMITS AND REGULATIONS, BY REPEALING SEC. 4 . 07 , CERTIFICATE OF OCCUPANCY, ADOPTING ONE NEW SECTION IN LIEU THEREOF, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - Chapter 4 of the City Code, Construction Licensing, Permits and Regulations, is hereby amended by repealing Sec. 4 . 07, Certificate of Occupancy, and adopting one new section in lieu thereof, which shall read as follows: SEC. 4 . 07 . CERTIFICATE OF OCCUPANCY. Subd. 1. Use or Occupancy. It is unlawful to use or occupy a building or structure in Groups A to I, inclusive, or change the existing occupancy classification of a building or structure or portion thereof, unless and until the Building Official has issued a Certificate of Occupancy consistent with such proposed use or occupancy. Subd. 2 . Change in Use. Changes in the character or use of a building shall not be made except as specified in the SBC. Subd. 3 . Certificate Issued. After final inspection, when and if it is found that the building or structure complies with the provisions of the SBC, the Building Official shall issue a Certificate of Occupancy which shall contain the following: 1. the building permit number; 2 . the address of the building; 3 . the name and address of the owner; 4 . the description of that portion of the building for which the Certificate is issued; 5 . a statement that the described portion of the building complies with the requirements of the SBC for Group of Occupancy in which the proposed occupancy is classified; and 6. the name of the Building Official . Subd. 4 . Temporary Certificate. A temporary Certificate of Occupancy may be issued by the Building Official for the use of a portion or portions of a building or structure prior to the completion of the entire building or structure. For residential structures, the following minimum conditions must be met: A. Dwelling to be fully enclosed, sided and weather-tight. B. Electrical work to be completed in area occupied with all switch and receptacle plates on and main service panel completed with cover on. C. Sanitary facilities to be completed to a point where there is a kitchen sink and a full bathroom with water closet, lavatory and bathtub or shower in operating condition with hot water necessary for their operation. D. Area to be occupied will be provided with necessary light and ventilation. Sleeping areas shall [to] have proper escape windows and an approved smoke detector. E. Heating system to be completed if dwelling is occupied during cold weather. F. Final inspection to be called for within one (1) year. G. The fee for a temporary Certificate of Occupancy shall be included in the resolution of the Council adopted in accordance with City Code Sec. 4 . 05. If the final inspection is not called for within six (6) months of issuance of the temporary Certificate of Occupancy, an additional permit fee equal to 25% of the original fee shall be charged. H. Correction List. The temporary Certificate of Occupancy shall be accompanied by a correction list, specifying a date or dates for completion of all items. I. Escrow. The party seeking a temporary Certificate of Occupancy shall provide funds for an escrow account covering the cost of all correction items. Funds may be disbursed from the escrow account as items are completed, upon the written approval of the Building Official. Upon completion of all items and issuance of a Certificate of Occupancy, any remaining funds in the escrow account shall be returned to the party providing the escrow. In the event the items on the correction list are not completed by the specified completion date or dates, the escrow account shall be forfeited. Any person proving occupancy of the property may thereafter arrange to have the correction items completed and paid for from the escrow funds, until the escrow account is depleted. Subd. 5. Posting. The Certificate of Occupancy shall be posted in a conspicuous place on the premises and shall not be removed except by the Building Official. 2 Subd. 6 . Violations. A. It is unlawful to occupy a building or allow occupancy of a building prior to the issuance of a current Certificate of Occupancy. B. It is unlawful to occupy a building or allow occupancy of a building after the completion date specified in the Correction List provided with a temporary Certificate of Occupancy. C. It is unlawful to fail to complete all items on the Correction List provided with a temporary Certificate of Occupancy. Note: The bracketed language [thus] is deleted; the underlined language is inserted. Section 2 - Repeal. The following subdivisions of City Code Sec. 4 . 40 are hereby repealed in their entirety: Subd. 4 . 424, Subd. 4 . 425, Subd. 4 . 426, Subd. 4 . 427, and 4 . 429 . Section 3 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 4 . 99, Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 4 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this , 1991. day of Mayor of the City of Shakopee Attest: City Clerk Approved as to form: 7/7,97' ' /, �1 City Attorney Published in the Shakopee Valley News on the day of , 1991. [4 . 07] 3 EXPLANATION TO ORDINANCE 326 ORIGINATING DEPARTMENT: Law Department PURPOSE: To codify the Housing Code. REMARKS : In 1989 the existing Housing Code was repealed by the City Council and replaced with a twenty-page Housing Maintenance Code. Due to problems in the ordinance, the codifiers did not include it in the published City Code, leaving a troublesome gap. As the City' s codifier, I believe it is important to have all ordinances in the published City Code. After carefully reviewing the Housing Maintenance Code, and comparing it with the Uniform Housing Code, the Building Code, and existing codified ordinances, it became apparent that the twenty-page Housing Maintenance Code was actually a compilation of all relevant housing ordinances. This compilation is a good document, but should never have been adopted as an ordinance. After deleting all provisions that are redundant, we are left with a one-paragraph section and provisions relating to a Rental Certificate of Occupancy. These C of 0 provisions have been deleted at the Building Official ' s suggestion, since we lack staff to enforce this provision. Due to the length of the repealed document, it is not included in the ordinance. The Building Official has reviewed the repeal and the revised ordinance and approves. ACTION REQUESTED: Offer Ordinance No. , an ordinance amending Chapter 4 of the City Code, Construction Licensing, Permits and Regulations, by repealing Sec. 4 . 40, Housing Maintenance Code, in its entirety, as set forth in Ordinance 261, Fourth Series, and adopting one new section in lieu thereof, and move its adoption. Submitted by: /(fk-;z-7/41)/7 City Attorney/ [4 . 40] 1, ORDINANCE NO. , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 4 , CONSTRUCTION LICENSING, PERMITS AND REGULATIONS, BY REPEALING SEC. 4 . 40, HOUSING MAINTENANCE CODE, AND ADOPTING ONE NEW SECTION IN LIEU THEREOF, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - Chapter 4 of the City Code, Construction Licensing, Permits and Regulations, is hereby amended by repealing Sec. 4 . 40, Housing Maintenance Code, in its entirety, as set forth in Ordinance 261, Fourth Series, and adopting one new section in lieu thereof, which shall read as follows: "SEC. 4 . 40. Housing Code. The Uniform Housing Code, 1988 edition, published by the international conference of building officials, is hereby adopted by reference as though set forth verbatim herein. One copy of said code shall be kept on file in the office of the City Clerk and open to inspection and use by the public. " Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 4 . 99, Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: 2� � _' City Attorney Published in the Shakopee p Valley News on the day of , 1991. [4 . 40] IGO\ TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Resolution No. 3502 Establishing a Deferred Compensation Plan for Part Time/Seasonal Employees DATE: December 11, 1991 Introduction Council directed that staff prepare a resolution establishing a deferred compensation plan for part time/seasonal employees. Background At the December 3, 1991 Council meeting, staff was directed to prepare a resolution establishing a deferred compensation plan for fire fighters, pool and summer public works employees. This was intended to cover those employees who are employed for several months and earn relatively higher yearly earnings to offset the administrative cost of a deferred compensation plan. The benefit for the City is not having to pay FICA on those employee's earning by providing a deferred compensation for the employees under which they contribute to the plan in lieu of paying FICA. Council directed that the plan be mandatory for those employees. It is my understanding after discussions with the deferred comp representative, that the City has the option to make the plan mandatory vs. optional and has the perogative to cover certain groups of employees and not other groups. Furthermore, the purpose of setting up this plan is to provide a retirement benefit to the employee and the regulations require 7.5% be deferred in order to qualify as a retirement system. Therefore, the City can set a minimum deferral of 7.5%. Alternatives 1. Adopt resolution as proposed. 2. Adopt resolution as amended. 3. Do not offer deferred compensation plan to part time/seasonal employees. Recommendation Alternative number 1. Action Offer Resolution No. 3502 A Resolution Establishing A Deferred Compensation Plan For Certain Part Time And Seasonal Employees Of The City of Shakopee and move it adoption. azk RESOLUTION NO. 3502 A RESOLUTION ESTABLISHING A DEFERRED COMPENSATION PLAN FOR CERTAIN PART TIME AND SEASONAL EMPLOYEES OF THE CITY OF SHAKOPEE Whereas, the City of Shakopee has considered the establishment of a Deferred Compensation Plan to be made available to all eligible employees pursuant to Federal legislation permitting such Plans; and Whereas, certain substantial tax benefits could accrue to employees participating in said Deferred Compensation Plans; and Whereas, such benefits will act as incentives to City employees to voluntarily set aside and invest portions of the current income to meet their future financial requirements and supplement their City retirement and Social Security (if applicable) , at no cost to the City; and Whereas, The U.S. Conference of Mayors has established a master prototype deferred compensation program for cities and political subdivision permitting its member cities and their employees to enjoy the advantages of this program; Whereas, The U.S. Conference of Mayors, as Plan Administrator, agrees to hold harmless and indemnify the City, its appointed and elected officers and participating employees from any loss resulting from The U.S. Conference of Mayors or its Agent's failure to perform its duties and services pursuant to The U.S. Conference of Mayors Program; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, that; 1. The City Council hereby adopts the U.S. Conference of Mayors Deferred Compensation Program and its attendant investment options and hereby establishes the City of Shakopee Deferred Compensation Plan for the participation of fire fighters and seasonal pool and seasonal Public Works employees. The aforesaid employees are required to participate in this program. 2. The City Administrator or designee is hereby authorized to execute for the City, individual participation agreements with each said employee and to act as the "Administrator" of the Plan representing the City, and to execute such agreements and contracts as are necessary to implement the Program. It is implicitly understood that other than incidental expenses of collecting and disbursing the employee's deferrals and other minor administrative matters, that there is to be no cost to the City for the Program. 3. The pool and public works employees are limited to the fixed account for ease of administration. Fire fighters have the option of the fixed account or variable account options. All covered employees shall have a minimum deferral of 7.5% of their compensation. 4. The appropriate city officials are authorized to execute the necessary documents to implement the afore said plan. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of December 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form City Attorney \,a MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Amendment of Resolution No. 3483 (Early Retirement Policy) DATE: December 13 , 1991 INTRODUCTION: On November 6, 1991 the City Council adopted Resolution No. 3483 which provided for early retirement of certain City employees. BACKGROUND: On the above mentioned date the City Council adopted a resolution which provided for early retirement of long term City employees and stipulated that all employees must retire on December 31 , 1991. It has been learned that by retiring at the end of 1991 those employees who are interested in taking advantage of this program would not be able to defer any of their compensation for 1992 . In that those employees interested in this program have indicated that the deferral of this compensation is a part of their retirement planning programs it is in their best interest to work into calendar year 1992 . When this resolution was originally presented to Council it was thought that in that compensation received by these employees in 1992 would be treated as 1992 compensation and that the date of December 31, 1991 would be appropriate. This assumption was based upon the IRS policy which indicates that income received in 1992 is taxed as 1992 income, even though it represents compensation for time worked in 1991 . Subsequent research has indicated that that is not the case for deferred compensation purposes, therefore I believe it is in the best interest of the City and those employees to change their last day of employment to January 2 , 1992 . This position is consistent with the intent of the program as originally adopted by the City Council . Therefore it is recommended that the resolution be amended to provide for the last date of employment to be January 2 , 1992 . ALTERNATIVES: 1. Move to amend Resolution No. 3483 changing the retirement date from December 31, 1991 to January 2 , 1992 . 2 . Offer Resolution No. 3483 as amended, a Resolution of the City of Shakopee Adopting an Early Retirement Policy for the City of Shakopee. 3 . Do not amend Resolution No. 3483 . STAFF RECOMMENDATION: Staff recommends alternatives #1 and #2 . ACTION REQUESTED: Move to amend Resolution No. 3483 changing the retirement date from December 31, 1991 to January 2 , 1992 . Offer Resolution No. 3483 , as amended, a Resolution of the City of Shakopee Adopting an Early Retirement Policy for the City of Shakopee and move its adoption. RESOLUTION NO. 3483 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, ADOPTING AN EARLY RETIREMENT POLICY. WHEREAS, the City is in the process of budgeting for the upcoming fiscal year, and has learned it may face a reduction in work force; and WHEREAS, the City has been approached by employees who are interested in taking early retirement; and WHEREAS, before the budget is finalized, the City would like to allow employees desiring to take early retirement an option to do so; and WHEREAS, the City has a small number of employees, and therefore would be crippled if a large number of employees in any given department took early retirement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the an Early Retirement Policy is hereby adopted, which shall provide as follows: EARLY RETIREMENT. City employees may elect early retirement, subject to the provisions set forth below. An employee is eligible for early retirement if (a) the employee has worked for the City of Shakopee for at least 15 years; (b) the employee is eligible for a full or reduced pension upon retirement; and (c) the employee shall be at least 55 years old on or before December 31, 1991, unless the employee is a police officer, in which the minimum age shall be 50. Such a retiring employee would receive a lump sum payment covering the following items: 1. All accumulated unused vacation time. 2 . Up to one-third of accumulated unused sick leave, up to a maximum of 960 hours. (Police officers 45% of 960 hours. ) 3 . A percentage of the salary times years of service based on the following formula: 1% for each of the first 15 years of service, plus an additional 0. 2% for each year thereafter, up to a maximum rate of 3%. These payments for vacation, sick leave, and years of service would all be calculated on the basis of the employee' s 1991 base salary or wage scale (excluding overtime) . These benefits would be in lieu of any benefits described in any existing personnel policy or contract. This early retirement package must be requested, in writing to the City Administrator, by an interested employee on or before 4 : 30 p.m. , November 29 , 1991, with the employee retiring by December 31, 1991 January 2 , 1992 . A partial or conditional acceptance will not be considered. Any employee taking early retirement shall be required to sign appropriate documents prepared by the City Attorney. A maximum of two employees per department may take early retirement. If more than two employees in the same department request it, they shall be selected on the basis of the following: the most highly placed (with department head being the highest position) employees shall have priority over lower employees. If two employees are in the same job position, the employee with the most months of service with the City shall have priority over the employee with fewer months. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney [EARLYRET] 2 r OFFICIAL PROCEEDINGS OF THE CITY COUNCIL SHAKOPEE, MINNESOTA COMMITTEE OF THE WHOLE NOVEMBER 12, 1991 Mayor Laurent convened the meeting at 7: 07 p.m. with Councilmembers Zak, Wampach, Sweeney, Clay and Vierling present. Also present were Dennis R. Kraft, City Administrator; Karen Marty, City Attorney; Barry Stock, Ass't. City Administrator; Judith S. Cox, City Clerk; and Gregg Voxland, Finance Officer. Mr. Rick Reichow, Chief Financial Officer at Canterbury Downs, introduced Mr. Doug Eichten, Marketing Director, and Mr. Bill Bork, Vice President of Operations with Ladbroke in Detroit. Mr. Reichow explained various discussions and meetings he has had with the City Administrator and Finance Officer, since last March, regarding possible alternatives for amending the assessment agreement with the city. In the assessment agreement, Canterbury had agreed to an assessed valuation larger than its actual valuation. Mr. Kraft explained that the assessment agreement provided for enough funds to pay-off the bonds issued plus a cushion. He explained that there is a positive balance in the Tax Increment Financing fund. Council needs to determine what projects they wish to pursue using TIF funds; and, to determine what they could do to enhance Canterbury' s ability to continue operations. Mr. Reichow explained the losses that Canterbury has experienced since Ladbroke took it over and the numerous reasons which have influenced their decline of revenues: pulltabs, state lottery, the Indian competition, etc. He explained that the state has reduced their tax, the handles have been reduced, and he is asking the City to share in a reduction. He is asking the City to consider reducing Canterbury' s assessed valuation to its actual value or some reduction in the middle which will reduce their taxes. Discussion ensued with some possibilities being: reduce the assessed valuation of Canterbury Downs, reduce valuation more in one district than the other because of the affect on fiscal disparities, paying a cash settlement up front and eliminating the agreement, reducing the assessed valuation somewhere in the middle and extending the expiration date of the agreement. Clay/Vierling moved to direct staff to set up a meeting between the county assessor, school district and Canterbury to refine the discussions (alternatives) held tonight; to research the ramifications of the alternatives; to get legal opinions; and to bring the matter back to the City Council when the evaluation of options has been completed. Motion carried unanimously. Cncl. Vierling stated that the racetrack is worth more to the City in operation than it is closed. Mayo�r��f�'a e adjourned the meeting at 8:44 P.M. ith S. Cox ity Clerk, Recording Secretary 7d3 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL SHAKOPEE, MINNESOTA COMMITTEE OF THE WHOLE OCTOBER 29, 1991 Mayor Laurent called the meeting to order at 7: 00 p.m. with Councilmembers Joe Zak, Jerry Wampach, Robert Sweeney, Steve Clay, and Gloria Vierling present. Also present were Dennis R. Kraft, City Administrator; Barry Stock, Ass't. City Administrator; Karen Marty, City Attorney; Judith S. Cox, City Clerk; and Mark McQuillan, Recreation Program Supervisor. Vierling/Clay moved to approve the minutes of October 8, 1991. Motion carried unanimously. Mayor Laurent opened discussion on the items identified by staff for discussion relative to the Municipal Facility Task Force Report. Cncl. Vierling asked if it has been determined whether or not tax increment financing funds can be used for financing a municipal facility. The City Administrator responded that he has discussed the use of TIF with a number of sources and it is not clear. He - stated that a written opinion needs to be obtained. Cncl. Sweeney suggested obtaining a legal opinion from the Attorney General. Cncl . Zak suggested exploring all of the funds mentioned at the meeting at the high school; he would like to see if TIF can be used. Cncl. Vierling stated that she would like to see if some funds could come from the CIP and if some projects in the CIP can be funded from the TIF fund. She suggested that Council determine if they are willing to purchase land for the high school and enter into an agreement with the school district to reimburse the City at a later date. Cncl. Sweeney stated that there are several options. One would be to extend the moratorium, but only on part of the area. The City wouldn't be locked into purchasing the land, and that it wouldn't be available for development at the present. Cncl. Vierling suggested releasing from the moratorium the land South of the Upper Valley Drainage (retaining 21 acres and 57 acres in the moratorium area) . Sweeney/Zak moved to recommend to the City Council releasing the acreage within the moratorium which is not involved in the report from the Municipal Facility Task Force. (The Task Force recommends acquisition of 78 acres within the moratorium area located North of the intersection of proposed Vierling Drive and the Upper Valley Drainageway. ) Official Proceedings of the October 29, 1991 Committee of the Whole Page -2- Barry Stock explained that the Task Force recommends acquiring 32 acres for the school, 25 for the City (15 for a community civic center and the rest for other purposes) , and look at rezoning the 21 acres. Jim Stillman, Spokesman for the Task Force, stated that they are recommending acquiring the most to keep the space as open as possible for potential uses. Once the property is developed, we've lost our chance. They are recommending keeping the Northerly one- half of the 160 acres. Motion carried unanimously. Mr. Stillman explained why the recommendation included 10 acres for additional athletic fields and 21 acres for senior housing, library, and band shell. He explained the Task Force was asked to come up with a dream plan, planning for the future, not just for today's needs. The Mayor summarized the discussion by stating that 57 acres are needed and that it is suggested that the 21 acres be acquired and set aside for the future. Vierling/Wampach moved to recommend to the City Council to continue the moratorium for an additional 18 months for the area which is not going to be released from the moratorium. Motion carried unanimously. Barry Stock explained the various funding options: CIP fund, park dedication funds, land to satisfy the park dedication requirements when adjacent land is platted, a referendum, enterprise funds (borrow money to acquire land) , and the park reserve fund. Vierling/Zak directed staff to prepare a report outlining the financing options available to purchase land and identify what funds are committed and what funds might be available; and, listing the pros and cons for using them. Motion carried unanimously. Sweeney/Vierling moved to recommend to the City Council that staff be instructed to commence negotiations with the property owner. Motion carried unanimously. Vierling/Wampach moved to recommend to the City Council that a committee be created to determine public support for a municipal facility. Vierling/Zak moved to amend the motion to include that the committee investigate survey alternatives to get community input. Motion carried unanimously. Official Proceedings of the October 29 , 1991 Committee of the Whole Page -3- Motion carried unanimously on amended main motion. Mayor Laurent thanked everyone for coming to the meeting. The Mayor recessed the meeting at 8 : 45 P.M. The Mayor re-convened the meeting at 9 : 00 P.M. The Committee reviewed the League of Minnesota Cities 1992 Proposed Legislative Policies and Priorities. Wampach/Sweeney moved to recommend to the City Council that Gloria Vierling represent and vote for the City of Shakopee at the LMC' s policy adoption meeting on November 21, 1991. Motion carried unanimously. The Committee asked that the Chief of Police come to the next meeting and explain his position on Policy GLP-3 , Use of Deadly Force. There were no changes made to the League' s recommendations on "Development Strategies, " "Elections and Ethics, " and on "Land Use, Energy, Environment, and Transportation. " Under "Revenue Sources" the Committee agreed that RS-5, Service Fees for Government-owned Property should be an A priority versus a B priority; and that RS-3 , City Fund Balances should be an A priority versus a B priority. Sweeney/Wampach moved to adjourn at 9 : 36 P.M. Motion carried with Cncl . Clay opposed. t,' J ith S. Cox y Clerk Recording Secretary 15 a MEMO TO: Dennis Kraft, City Administrator FROM: Steve Hurley, MIS Coordinator Dave Hutton, Public Works Director SUBJECT: Computer Equipment Purchase - Public Works DATE: December 17 , 1991 INTRODUCTION: The Public Works Department needs to upgrade its computer equipment and is requesting authorization to purchase one new computer and a laser printer. BACKGROUND: The Public Works computing environment has been very unstable for the last year and has been getting worse. The two Stearns PC' s it has been using are 8 years old and are physically at the end of their useful life. Frequent monitor and hard disk problems have caused major delays, unproductive time, loss of data, and high labor costs to repair. The City has no functional backup components that are compatible with the Stearns. Technologically, the Stearns PC' s are obsolete. They use a different microprocessor than any of the other PC' s in the City. Given their small hard drive capacity and the inexpandability of their RAM (Random Access Memory) they are not capable of running current versions of software in use on other City computers. In addition they have no graphics capability and therefore must rely on strictly character based software which is swiftly becoming outdated. The printer in use is an Epson 9-pin dot matrix and though it still has some useful life remaining its print quality is only good enough for rough drafts. It prints so lightly, even with a new ribbon, that a good copy cannot be made on a photocopy machine. Periodically Council members have commented on the poor print quality of memos generated by the Public Works office. A request to include money in the 1992 budget for upgrading the computers was initially approved by the City Administrator and the Finance Director, but eliminated by the City Council as part of the budget cutting process. However, Public Works has adequate funds remaining in the 1991 Capital Equipment and Supplies budget to purchase this equipment. There is adequate fund balance to cover all projected snowplowing expenditures and overtime for the remainder of the year. In fact, one of the reasons this request is being submitted at this late date was to allow staff the opportunity to monitor the budget and make a more accurate determination of fund balances. Staff has submitted an Administrative Budget Amendment to the City Administrator and Finance Director to transfer funds internally within the Public Works Division to purchase the necessary computer equipment in 1991. This request has been approved, contingent on the City Council authorizing the expenditure. A formal budget amendment by Council is not required. Following are quotations received from four vendors for Computer equipment and printers. QUOTATIONS VENDOR PRICES (1) 386-33MHz PC Hewlett Packard 3 . 5 & 5. 25 F.D. Laserjet IIID 80 Mb H.D. Printer * 2 Mb RAM VGA Monitor Mouse PC TAILORS $1, 420 $2 , 550 Roseville (Includes 90Mb H.D. ) 633-8240 PC EXPRESS $1, 689 Richfield 861-5555 INTERNATIONAL PC WHOLESALE $1, 479 New Hope 593-0988 LOGIS $2 , 262 . 02 (Contract with Entre Computers) 566-0050 * In order to best meet the needs of the City it is proposed that the Laserjet IIID printer replace the Laserjet II now in Administration and that printer replace the Laserjet I in Finance. The Laserjet I would go to Public Works where printing volumes are lower. RECOMMENDATION: Purchase one (1) 386-33MHz PC as configured above from PC Tailors, Roseville for a total price of $1, 420 and one (1) Hewlett Packard Laserjet IIID printer from LOGIS for a price of $2 , 262 . 02 for a total cost of $3 , 682 . 02 . Funds to come from Public Works Supplies and Capital Equipment budgets. REQUESTED ACTION: Move to approve the purchase of one (1) 386-33Mhz PC from PC Tailors, Roseville for a cost of $1, 420 and one (1) Hewlett Packard Laserjet IIID printer from LOGIS for $2 , 262 . 02 for a total cost of $3 , 682 . 02 . /5 b MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City PlannerL RE: Budget Amendment For Computer Purchase - Planning Dept. DATE: December 17, 1991 INTRODUCTION: The Planning Department is in need of upgrading the computer equipment currently used by the department staff. In order to purchase a new computer, a budget amendment is necessary. BACKGROUND: Currently the Planning Department has two computers for three staff members. Both computers are IBM compatible models. Data storage and processing speeds of both computers is relatively slow, particularly the older machine currently used by the Assistant Planner. This computer has frequently malfunctioned. The keyboard has locked up when in use. The Assistant Planner often loses data as a result. This computer has difficulty in using the software program, Form Tool. The printing of documents can take up to ten minutes because of these difficulties. The computer often stalls on other software programs as well . Many of today' s software programs require more memory than this computer has available. As a result delays in processing staff reports and data entry have occurred. The new computer was not included in the 1992 budget because the Assistant Planner was hired in the summer and staff was unaware of the problems with the existing computer. The shortcomings of this machine have become more acute as the Assistant Planner' s use of software programs has increased over the past several months. DISCUSSION: One of the tasks listed in the 1992 Planning staff Work Program is the development of the department database. The database will store information on all Planning Commission and Board of Adjustment and Appeals cases. The computerized database will make retrieval and use of this information much more available for preparing future staff reports. With the increased availability of 1990 U. S . Census information on computers, staff is also developing population, households, and employment databases. The Metropolitan Council will be requiring more sophisticated planning analysis in the upcoming review of the draft Comprehensive Plan. The Metropolitan Waste Control Commission will closely scrutinize the City' s projections for growth in terms of providing sewer service. The various consultants that the City works with utilize computer systems but staff lacks the ability to build from their efforts. The U. S. Census data needs to be made more readily available for the upcoming analysis planning efforts. Property ownership information is also an important component to the database development. Information is available to the City from Scott County via the computer. Additional memory capacity will be needed for the information. I anticipate a large volume of data entry work in 1992 , in order to build the Planning Department database. Interns volunteering for college credits will build this database. We have one student from Gustavus Adolphus College, offering to work the month of January in our internship for college credit program. We anticipate other interns working over the year to build this database as well. A fourth person on two computers could limit the productivity of staff time. The MIS Coordinator has recommended that one 486-33 MHz personal computer be purchased in 1991 to upgrade the Planning Department system. The price on this particular model has dropped significantly over the past year. This model is far more efficient at processing data than our existing computers. The recent upgrade to Auto Cad by the Engineering Department and the selection of Facilities Management software (FMS) by the Comprehensive Sewer Plan consultant took place this fall. In order to integrate the Planning Department' s effort with these two software packages, the 486-33 Mhz has greater memory capacity and processing speed to more adequately operate these software. Staff has delayed the budget amendment request until the November expenditure report was available. This allowed staff to better analyze the financial picture of the City budget and to make year end projections. Adequate funds exist in the City budget for the remainder of the year to cover all projected costs and also provide for the purchase of the new computer. The proposed budget amendment would move $2 , 425 from the Streets budget (01-4511-421-42) to the Planning budget (01-4511-171-17) . QUOTATIONS: Quotations for the new computer are from three vendors. The following is a list of those items to be purchased: 486-33 MHz Personal Computer 3 1/2 and 5 1/4 inch floppy drives 80 Mb Hard Drive VGA High Resolution Color Monitor 8 Mb RAM Memory 1 Mouse A price was requested from the three vendors on the new computer configuration noted above. There are a few differences in the actual configuration or services that will be explained with the quotations. VENDOR PRICES (1) 486-33MHz PC 3 . 5 & 5. 25 F.D. 80 Mb H. D. 8 Mb RAM VGA Monitor Mouse PC TAILORS $2 , 425 Roseville (Includes 90Mb H.D. & 64K Cache) 633-8240 PC EXPRESS $3 , 040 Richfield 861-5555 INTERNATIONAL PC WHOLESALE $2 , 412 . 90 New Hope (Includes 52 Mb H D & Windows Software) 593-0988 RECOMMENDATION: PC Tailors ' price is slightly higher ($12 . 10) than the lowest price. The hard drive size is considerably greater, 90 Mb vs 52 Mb and worth the difference. Purchase one (1) 486-33MHz PC' s as configured above from PC Tailors, Roseville for a total price of $2 , 425. 00. Funds to come from Planning Department Capital Equipment. REQUESTED ACTION: 1. ) Offer Resolution No. 3511, A Resolution Amending Resolution No. 3309 Adopting the 1991 Budget and move its adoption. 2 . ) Move to approve the purchase of one (1) 486-33Mhz PC from PC Tailors for a total cost of $2 , 425. 00 . RESOLUTION NO. 3511 A RESOLUTION AMENDING RESOLUTION NO. 3309 ADOPTING THE 1991 BUDGET WHEREAS, the City Council has adopted a Budget for the fiscal year and; WHEREAS, changing conditions and circumstances warrant amending the budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the accounts are changed as follows: FUND DIVISION ACCOUNT AMOUNT General Street 01-4511-421-42 ($2,425) General Planning 01-4511-171-17 $2 ,425 Adopted in session of the City council of the City of Shakopee, Minnesota, held this day of 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 4lSC°> MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Appointment of Acting Building Official DATE: December 17, 1991 INTRODUCTION: The City Council has eliminated the position of Building Inspector from the 1992 Budget. The incumbent in this position is Fulton Schleisman. BACKGROUND: I have just received a signed early retirement agreement from the City's Building Official, Leroy Houser. Mr. Houser has submitted the form prepared by the City Attorney as stipulated in the Council 's early retirement program. As a result of this action, the City needs to make provision for the filling of the Building Official 's position. In my opinion it is in the best interest of the City to appoint Fulton Schleisman as Acting Building Official effective January 3, 1992 . This would result in continuity of providing building inspection services to City residents. RECOMMENDATION: It is recommended that the City Council appoint Fulton Schleisman as Acting Building Official until such time as a decision is made to fill the position on a permanent basis. ACTION REQUESTED: Move to appoint Fulton Schleisman as Acting Building Official effective January 3, 1992 . MEMO TO: Mayor Gary Laurent Councilor Gloria Vierling Councilor Bob Sweeney FROM: Judith S. Cox, City Clerk RE: Resolutions of Appreciation for Outgoing Councilors DATE: December 11, 1991 The attached resolutions have been prepared thanking Mr. Wampach, Mr. Clay and Mr. Zak for their years of service on the City Council. Mayor Laurent has asked that they be ready for Council consideration at the December 17th meeting. It is my understanding that he would like to bring them up for consideration at the end of the meeting. The resolutions are not being put on the agenda, nor are copies being provided to the Councilors in question. RESOLUTION NO. 3504 A RESOLUTION OF APPRECIATION TO STEVE CLAY WHEREAS, on November 25, 1986, Steve Clay was appointed by the Shakopee City Council to fill the unexpired term of Dean Colligan; and WHEREAS, Councilor Clay was successfully elected to the City Council for an additional four year term beginning in 1988; and WHEREAS, during his tenure on the City Council, Councilor Clay served as Council liaison to the Planning Commission, Shakopee Community Recreation Board and the Shakopee Valley Convention- Visitors Bureau; and WHEREAS, Councilor Clay has conscientiously, and with dedication, served the residents of the City of Shakopee during his five plus years in office; and WHEREAS, Councilor Clay has exhibited leadership that has been instrumental in expanding and preserving the economic base of the City. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL, ON BEHALF OF THE CITIZENS OF THE CITY OF SHAKOPEE, does hereby extend a warm expression of thanks and appreciation to Steve Clay for his years of service on the Shakopee City Council. BE IT FURTHER RESOLVED, that the City Council does hereby wish Councilor Clay well in his future endeavors. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this 17th day of December, 1991. Mayor ATTEST: City Clerk Approved as to form , City Attorney RESOLUTION NO. 3505 A RESOLUTION OF APPRECIATION TO JERRY WAMPACH WHEREAS, on January 5, 1982, a unanimous ballot was cast by the City Council electing Jerry Wampach to the City Council to fill the unexpired term of Richard Hullander; and WHEREAS, Councilor Wampach was successfully elected to the City Council for two additional four year terms beginning in 1984 and 1988 ; and WHEREAS, during his tenure on the City Council, Councilor Wampach served as Council liaison on the Shakopee Public Utilities Commission for ten years beginning in February of 1982 ; and WHEREAS, during his tenure on the City Council, Councilor Wampach served as Council liaison on the Downtown Ad Hoc Committee; and WHEREAS, Councilor Wampach has served on various committees and has attended numerous meetings representing the City, in addition to attendance at regular City Council meetings; and WHEREAS, Councilor Wampach has consistently served the residents of the City of Shakopee during the past 12 years in a conscientious and caring manner; and WHEREAS, Councilor Wampach has made significant contributions which will have a long lasting positive impact on the City and its residents. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL, ON BEHALF OF THE CITIZENS OF THE CITY OF SHAKOPEE, does hereby extend a warm expression of thanks and appreciation to Jerry Wampach for his years of service on the Shakopee City Council. BE IT FURTHER RESOLVED, that the City Council does hereby wish Councilor Jerry Wampach well in his future endeavors. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this 17th day of December, 1991. Mayor ATTEST: City Clerk Approved as to form , City Attorney RESOLUTION NO. 3503 A RESOLUTION OF APPRECIATION TO JOE ZAK WHEREAS, on November 3, 1987, Joe Zak was elected to the City Council of the City of Shakopee and took office in January, 1988; and WHEREAS, during his term on the City Council, Councilor Zak served at various times as liaison to the Planning Commission, Community Development Commission, Downtown Committee, and the Shakopee Valley Convention-Visitors Bureau; and WHEREAS, Councilor Zak has conscientiously served his constituents with enthusiasm, and zeal, and with a sense of fairness; and WHEREAS, Councilor Zak's actions have contributed to the growth and development of Shakopee. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL, ON BEHALF OF THE CITIZENS OF THE CITY OF SHAKOPEE, does hereby extend a warm expression of thanks and appreciation to Joe Zak for his years of service on the Shakopee City Council. BE IT FURTHER RESOLVED, that the City Council does hereby wish Councilor Joe Zak well in his future endeavors. Adopted in Adjourned Regular Session of the City Council of the City Shakopee, Minnesota held this 17th day of December, 1991. Mayor Attest: City Clerk Approved as to form , City Attorney