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07/02/1991
MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: June 28, 1991 1. Attached is the July calendar of Upcoming Meetings. 2 . Attached are the May 14, 1991 minutes of the Board of Review. 3 . On June 19, 1991 the City's real estate agent submitted a counter offer to Mr. & Mrs. Cole Van Horn in the amount of $34, 000 for Lots 3 & 4, Block 52 , OSP. The Van Horn' s subsequently rejected the counter offer and refused to move from their $30, 000 submitted offer. In accordance with City Council 's direction, the appropriate City officials took the appropriate action to execute the land transaction at a price of $30, 000. 4. Attached is a memorandum from Mark McQuillan regarding Tournament Fees at Tahpah Park. 5. Attached is the July Business Update from City Hall. 6. Attached is a memorandum from Gregg Voxland regarding a notice from LOGIS. 7 . Attached is a memorandum from Lindberg regarding Brambilla Meeting on June 22, 1991. 8. Attached is a memorandum from Lindberg regarding Mini Bypass Condenmation Dates. 9 . Attached is the Police Newsletter for Council review. 10. Attached is an unofficial copy of the minutes of the June 13, 1991 of the Municipal Facility Task Force meeting. 11. Attached is an unofficial copy of the June 12 , 1991 minutes of the Downtown Ad Hoc Committee meeting. 12 . Attached is an unofficial copy of the June 19, 1991 minutes of the Community Development Commission meeting. 13 . Attached is a memorandum from Gregg Voxland regarding the School Referendum TIF. 14 . Attached is a memorandum from Lindberg Ekola regarding the follow-up on the wall signage requested by Norwest Bank. 15. Attached is a memorandum from Mark McQuillan regarding the Park Tour. J July UPCOMING MEETINGS SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 4:30pm 7:00pm City City Hall City Hall Public Council Closed Closed Utilities Meeting 7 8 9 10 11 12 13 7:45am 7:30pm Downtown Planning Committee Commission 14 15 16 17 18 19 20 5:00pm 7:00pm City 5:00pm CDC Boards & Council 7:00pm Commissio- Meeting Municipal ns Picnic Facility Committee 21 22 23 24 25 26 27 7:00pm Park 5:00pm & Rec. Employee Board Picnic 28 29 30 31 June August SMTWTFS SMTWTFS 1 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 31 30 06/25/1991 I OFFICIAL PROCEEDINGS OF BOARD OF REVIEW REGULAR SESSION SHAKOPEE, MINNESOTA MAY 14, 1991 Councilman Sweeney called the meeting to order at 7 : 00 p.m. with Board members Dick Marks, Eldon Reinke, Councilman Steve Clay and Councilwoman Gloria Vierling present. Also present were Bob Schmitt, from the Scott County Assessor' s Office; Dennis Kraft, City Administrator; and Judith S . Cox, City Clerk. Vierling/Marks moved to elect Robert Sweeney as Board of Review Chairman for 1991. Vierling/Clay moved to close nominations and that a unanimous ballot be cast for Robert Sweeney for 1991 Chairman. Motion carried unanimously. Chairman Sweeney acknowledged that the purpose of the Board of Review (included in the agenda packet) was previously read by all Board Members. Mr. Schmitt stated that the only valuation increases are for the 25% of the community which was due for inspection and adjustments. Cncl. Vierling asked if Bob is only looking at 25% of the property, is the other 75% of properties going to be raised the same percentage wise, or will that only happen every fourth year. Mr. Schmitt responded that of the 25% of the community viewed this year, the only value increases will basically be for things that were added since last time they were viewed; i.e. finished basements, decks, additions which were completed without a building permit. He said that if a set increase were applied to all properties in the 25% area, than properties already valued for finished basements, decks, and additions would be valued higher than similar properties in the same area. Mr. Schmitt explained that there is going to be a small discrepency between the 25% viewed and the 75% not viewed but it isn't going to be major, because the rates that are applied for the square footage of homes are the same throughout the town. If rates are changed, they are changed throughout 100% of the town, whether it is for a house, deck, garage, or whatever. When rates are changed, they go through 100% . In summary, Mr. Schmitt stated that the only increases in property values are for additional things that are found. It isn't a big issue. He won't apply it across the board, because it isn't fair. Cncl . Sweeney asked for clarification stating that the 75% who were not viewed this year, absent some building permit, would then not have an increase in valuation. Mr. Schmitt concurred, unless there was a change for lots or rates they would. BOARD OF REVIEW MAY 14 , 1991 PAGE 2 Cncl . Vierling asked that if the state mandated an increase, would it go across for everyone in addition to the 25%. Mr. Schmitt concurred that it would. Cncl. Clay stated that he feels that valuations of property have not increased very much in the past few years. Mr. Schmitt said that some of the properties have gone down in value. Mr. Schmitt said that the questions from Glen M. Theis, 9011 Boiling Springs Lane, PID #27-913-043-0 have been settled. Mr. Schmitt said he received information yesterday that the Backstretch RV Park PID #27-126-001-0 is contesting their valuation. He explained that he just received their income information but has not yet had the opportunity to review it. He wants their property to be part of the record so that they can appeal to the County Board. • Vierling/Clay moved to support County Assessors estimated market value for PID #27-126-001-0 (Backstretch RV Park) . Motion carried unanimously. Mr. Schmitt explained that Arlo Johnson, Budget Host Motel, 1181 East 1st Avenue, PID #27-075-001-0 is contesting his valuation. He was not present but does have the right to appear before the County Board of Review. Clay/Marks moved to support County Assessors estimated market value for PID #27-075-001-0 in the amount of $616, 000 (Budget Host Motel) . Motion carried unanimously. Vierling/Reinke moved to support County Assessors estimated market value for PID #27-916-009-0 Bev Koehnen's property. Motion carried unanimously. There was no one in attendance at the meeting. Vierling/Reinke moved to close the Board of Review as of May 14 , 1991. Motion carried unanimously. Marks/Vierling moved that the findings of the Board of Review be approved and sent to the County Auditor for certification, as of May 14, 1991. Motion carried unanimously. Marks/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 7: 30 p.m. V.A;:d d'th S. Cox it, Clerk Carol L. Schultz Recording Secretary tt Li TO: DENNIS KRAFT, City Administrator FROM: MARK MC©UILLAN SUBJECT: TOURNAMENT FEES AT TAHPAH PARK DATE: JUNE 17, 1991 INTRODUCTION At its June 4, 1991 meeting, the City Council talked of implimenting a user fees for softball tournaments held at Tahpah Park. At that time, it was not known if such a policy already existed. BACKGROUND The Shakopee Parks and Recreation Department does have a field rental policy for weekend tournaments held at Tahpah Park. Any local resident, softball team, civic organization, business, or church group may conduct a tournament, marathon, home run hitting contest . by simply obtaining a Softball Tournament Reservation Permit through the Department of Parks and Recreation. The tournament sponsor is charged S15 per field, per day or $25 per field for a two day tournament. The fee also includes the use of the concession stand, rest rooms and shelter area. Currently, the local 11 & 12 year old youth baseball tournament, the Jaycees State Softball tournament and the All-City Men'e "In-House" Softball Tournament are exempt from the rental fee. The local youth and adult softball associations pay an individual activity fee to the City for recreational services. The Jaycees were exempted because of their involvement in developing the park. Sponsors of 1991 Tournaments at Tahpah Park Date Sponsor Days Fields Fees June 22 Pullman Club Softball Team 2 4 $100 June 29 Shakopee All City "In House" Tourney 1 6 Exempt Exempt June 12-14 11 & 12 Year Old Baseball Assoc. 3 9 $138 July 20 Baptist Church Tournament 1 July 27 Toro Company "In House" Tournament 1 4 $60 Aug. 3-4 USSSA State Tourney, P & Rec/H. S. Baseball 2 9 Exempt9 Exempt Aug. 17-19 ASA District Tourney, P. & Rec/SACS 3 ADDENDUM Over the years, it has been the practice of Shakopee Community Recreation to co-host, with a local non-profit organization, a District or State adult softball tournament at Tahpah Park. A local organization can raise as much as a $1000. - $1500. running the concession stand. Staff bids on these tournaments on behalf of the local group and community. The local non-profit organization is responsible for field maintenance (dragging and lining the infields between each game) and running the concession stand. The sponsoring group has the option to charge an admission fee for spectators but cannot charge the players. It is true that teams from across the State of Minnesota come to Shakopee to use our fields to play in these tournaments. However, it also true that many of our own teams will travel to other communities to participate in tournaments in which they gaulified to play in. These tournaments are generally held in August. For the most part, these out-of-town teams are contributing to the local economy and to the local non-profit group operating the concession stand and gate. They are also spending their money at local motels, hotels, campgrounds, restaurants and even at the Municipal swimming pool. These tournaments, do have a major economic impact on the local economy, and they also serve as a major fund raiser for various local groups and organizations. BUSINESS UPDATE FROM CITY HALL Vol. 5 No. 7 Dear Chamber Member: July 1, 1991 BUILDING Building permit activity on single family homes has increased substantially this year. In the month of May we issued 17 permits for single family homes, which brought the total year-to-date to 66. In the month of May, 1990 there were 7 single family home permits issued with a year-to-date total of 42 . Additionally, in 1991 we have issued permits for six twin homes (12 units) compared to none in 1990 . We have issued two new commercial building permits thus far this year. One to Stanley Beireis at 137 North Naumkeag for a 2 , 880 square foot building for sales of accessories and repair of motorcycles. The second one was to St. Marks Catholic Church for their 9 , 400 square foot Parish Hall at Third and Atwood. CITY CLERK On June 4th, City Council approved a Youth Employment Program Worksite Agreement with Scott County. On June 18th, City Council approved renewing beer, wine and liquor licenses for another year beginning July 1, 1991. COMMUNITY DEVELOPMENT Since 1989 , the City of Shakopee has been operating Saturday Bial- a-ride service. The service was available between the hours of 9:00 a.m. and 5 :00 p.m. In light of recent cuts in State transit appropriations, the Saturday dial-a-ride service hours will terminate at 1:00 p.m. effective July 6, 1991. The reduction in service is expected to have a minimal impact on the Saturday Bial- a-ride users. Ridership data indicates that over 80% of the Saturday dial-a-ride trips have been dispatched before 1: 00 p.m. The reduction in service will save approximately $4 , 000 annually and bring the Saturday dial-a-ride service in to compliance with the Regional Transit Board' s fare box recovery ratio standards. Over the past year, there has been some confusion regarding the availability of dial-a-ride service to Chaska, Chanhassen and Eden Prairie. In an attempt to meet the transit needs of Shakopee residents, the City has selected to expand dial-a-ride service to the SW metro service area on a variable fixed route basis effective immediately. Dial-a-ride service will now be available to the SW metro service area on a prearranged basis only. All prearranged rides must fall within the fixed route schedule that has been developed. A dial-a-ride vehicle will be assigned to a fixed route that originates in Shakopee and travels through the communities of Eden Prairie, Chanhassen and Chaska. This route will be completed on three separate time intervals which correspond to a morning, mid-day and evening route. The City of Shakopee is participating in this project with SW Metro on a 50/50 cost share basis . ENGINEERING/PUBLIC WORKS The 2nd Avenue construction project has been awarded to Barborosa & Sons of Osseo, MN. Their bid of $1, 008 , 000 was the lowest bid submitted of 4 bidders. The project consists of adding sewer, water, pavement and curb & gutter to all gravel streets along 2nd Avenue between Spencer St. and Naumkeag St. One way streets would be constructed on each side of the railroad tracks along 2nd Avenue. Construction is tentatively scheduled to begin on July 8 , 1991. The City Council will hold a public hearing on July 2, 1991 to consider installing watermain to Tahpah Park. The Shakopee Jaycees have generously decided to install an underground sprinkler system in Tahpah Park if watermain were available. The Parks Department is utilizing the Scott County Job Training Program to provide handicap youth an opportunity to obtain job experience while earning money. One of their assigned tasks is to keep the downtown area beautiful, pull weeds from the flower pots, pick up litter, etc. • PARKS AND RECREATION Prior to this year, family and individual season passes to the City' s outdoor municipal pool could only be purchased at the parks and recreation office. They now can be purchased at the pool on weekends when the recreation office is not open. . . .the Parks and Recreation Advisory Board is currently reviewing park development and acquisition projects for the next 5-10 years. They will be making their recommendations to the City Council by the end of July. PERSONNEL Fifteen Shakopee Police Officers and thirteen Firefighters recently completed the first and second series of vaccinations for Hepatitis • B. OSHA directed all employers to evaluate their employees to assess their risk of Hepatitis B infection as it relates to their • jobs and offer the vaccine at no cost to those employees considered "at risk" . Shakopee and approximately 20 other metro area cities participated in a joint effort to provide this vaccine to employees who were identified as "at risk" employees. The City of Bloomington Health Department coordinated the clinics and administered the vaccine. Current medical standards require three doses of the Hepatitis vaccine. The Personnel Coordinator coordinated the City' s participation and is pleased with the level of voluntary participation and cooperation of the employees. PLANNING At their June 20, 1991 meeting the Planning Commission reviewed the draft report for the Interim Ordinance area near the Sr. High School. The report explains the process used to generate and analyze alternative alignments for the two collector streets and the Upper Valley Drainage system. The report recommends the Fuller St. alignment and the extension of Vierling Dr. The P. C. will make their final recommendation to the City Council on the report at the July 11th meeting. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Attached notice From LOGIS DATE: June 24, 1991 Attached for Council's information is a notice from LOGIS (our computer consortium) announcing the acquisition of a new financial system. The software currently being used for the financial system is over twenty years old. The new system has substantially more features and capabilities than the old one. Full conversion of all cities into all modules of the new system may take as long as two years. The two pilot cities (Brooklyn Center and Golden Valley) will begin conversion next month. • „, as . . .. . . ... . . . . LOGIS offers the Bi-Tech Interactive Fund Accounting System (IFAS) LOGIS has just concluded an agreement with Bi-Tech Inc. to offer IFAS as a financial package for our members. IFAS is one of the most flexible and powerful fund accounting systems avail- able on any computer system. Every aspect of this system is state-of-the-art. From its highly flexible security module to its optional voice-activated menu system for handicapped users, IFAS is truly a system on the cutting edge. Using a state-of-the-art system doesn't have to mean taking a risk, however. Bi-Tech has been offering fund accounting systems for 16 years,and their products are so rock-solid that they have not lost a single customer in all that time. The dependability of both LOGIS and IFAS is a combi- nation that will keep both you and your data secure far into the future. Perhaps the most amazing thing about LOGIS's IFAS offering is the incredible value it repre- sents. The purchase of a premium system usually requires the payment of a premium price. LOGIS,however,is able to offer its members software at a greatly reduced price because of its tremendous collective buying power. Through LOGIS,for example, you can get IFAS at a 90% savings over what it would cost you to buy the system individually. Just look at these figures: Licensing Fee Maintenance Non-LOGIS City $95,563* $11,468* LOGIS City $11,372 $1,522 * Figures assume an HP 3000 935 hardware platform,which is a mid-range system in the HP 3000 line of computers. All HP 3000 models are software compatible,so upgrading from an HP 3000 935(if and when it becomes necessary)is a painless process. Want to know more?The other side of this sheet lists just a few of the hundreds of features IFAS's modules contain. After you have finished reading that,please give us a call. Besides giving you more information about one of the most advanced financial systems on the market, we can tell you about the countless other advantages of being a member of LOGIS. IFAS Modules and Features Below is just a sample of the hundreds of features available from IFAS modules. We tried to pick out a few of the highlights,but to get a more complete picture of what IFAS can do for you and your city,give LOGIS a call at(612)566-0050. Features Common to All Modules Check Management •IFAS has an easy-to-use menu-driven interface.Ex- •Multiple bank accounts are supported. perienced users can also bypass menus altogether. •Magnetic image of canceled checks is supported. •User-defined command words allow you to per- .Consultant 1099's are supported. form complex actions with just a few key strokes. •On-line,context-sensitive help is available. Purchasing •All modules are integrated with the General Ledger. •Requisitions can be entered on-line;there is also the •Each transaction leaves an immediate and easy-to- option of on-line approval by management. follow"trail"to its multiple sources. •Purchase orders can be simply designed and •You can download or upload data through a DIF or printed in user-defined formats. ASCII file structure. •The Ad Hoc Report Writer allows you to easily Encumbrance create user-defined reports for all modules. •General Ledger Inquiry has the option to include en- General Ledger cumbrance activity. •Partial,full disencumbering,and adjustments are •You can have multiple,different ledger structures. fully supported. •The Chart of Accounts allows complete control over structure and terminology. Accounts Receivable/Cash Receipts •There is a complete interface to all modules and to •The General Ledger interface allows detail or sum- other programs developed by LOGIS. mary level conditional posting. •Cash receipts automatically update the Accounts Re- Job/Prof ect Accounting Ledger ceivable file. •It is fully integrated with the General Ledger,which •Entries can be made from third-party fee collection means no duplicate data entry is necessary. software.You can make these entries either inter- •Multiple fiscal year data is fully supported. actively or by use of a batch file. Budget Preparation and Modeling Fixed Assets/Inventory •Budgets may be created for annual,quarterly, •The SMARTDB software allows you to design each monthly,or multi-year periods. screen and the data it records. •You can create up to ten named versions of a budget for each year. •A"what if"capability is available. For More Information For more information about IFAS or LOGIS,call: Accounts Payable •The Open Hold A/P includes a powerful interactive ■ Mike Garris,Executive Director inquiry facility,plus aging reports. momsm LOGIS ■turit imis 2700 Freeway Blvd.,Suite#300 •The General Ledger interface allows detail or sum- mom om Brooklyn Center,MN 55430 mary level conditional posting. ■ (612)566-0050 8 MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S . Ekola, City PlannerLE RE: Mini Bypass Condemnation Dates DATE: June 24, 1991 NON-AGENDA INFORMATIONAL ITEM: Staff has contacted Mn Dot to determine the date as to when business owners and residents, located in the mini bypass project area, would have to move. According to Mn Dot the hearings for condemnation have been scheduled for September 26, 1991. The owners and residents will need to relocate within 30 to 35 days after the September 26th hearing. Further information on these dates will be published in the near future in the Shakopee Valley News by Mn Dot. Mn Dot' s goal is to complete the bid letting process for the mini bypass by the end of this year. Construction can then begin in the spring of 1992 for this project. if r7 MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Brambilla Meeting on June 22 , 1991 DATE: June 24 , 1991 NON-AGENDA INFORMATIONAL ITEM: On Friday, June 21, 1991 staff met with Mr. and Mrs. Jack Brambilla to discuss their relocation efforts. The Brambillas have proposed to purchase property in the heavy industrial district (I-2) for their business relocation. Staff is of the opinion that their business is not a wholesale business but rather a retail sales operation. The I-2 district prohibits retail sales and allows wholesale uses. The appropriate zoning district for the Brambilla business would be Highway Business district (B-1) . The Brambillas have filed an appeal of the City Administrator' s interpretation with the Board of Adjustment and Appeals. The public hearing is scheduled to be heard on Thursday, July 11, 1991. MINUTES OF THE MUNICIPAL FACILITY TASK FORCE THURSDAY, JUNE 13 , 1991 The meeting was called to order at 7 : 00 p.m. with the following members present: Dave Kaufenberg, Jim Stillman, Jim Murphy, Paulette Rislund and Joan Lynch. Barry Stock, Assistant City Administrator and Jim Fehring were also present. Jane DuBois and Dick Mertz were absent. Kaufenburg/Stillman moved to approve the minutes of the May 16, 1991 meeting as kept. Motion carried unanimously. Mr. Stock reviewed with the facts that were identified by the Committee members at the last meeting. In response to a question raised by Ms. Lynch regarding the comment that there is limited land area within the MUSA, Mr. Stock explained that staff has completed an inventory of available vacant residential lots within the MUSA. The inventory indicates that based on current absorption rates that there is a five year supply of single family lots. Mr. Stock noted that the five year supply assumes that the 160 acre parcel within the moratorium area is utilized for residential purposes in its entirety. Mr. Stock stated that generally speaking 2 . 5 residential units can be constructed on a one acre parcel. Utilizing this factor and assuming an average annual construction rate of 100 homes per year within the MUSA service area, one could calculate the impact on our inventory if a potion of the property within the moratorium is set aside for public purposes. Mr. Stock also informed the Committee that the Metropolitan Council does not generally consider MUSA land expansions unless a City has less than five years of residential inventory. In regard to the fact that their was no scientific study available analyzing the Community needs, Ms. Rislund questioned whether or not staff was aware of a survey that was undertaken in 1989 between Shakopee Community Recreation Board and Shakopee Community Education. Mr. Stock responded in the negative. Ms. Rislund volunteered to share a copy of the survey with staff. She noted that they did include several questions relating to facility needs. The survey also included a question relating to whether or not residents would be willing to pay for additional facilities. Ms. Rislund noted that the 1989 survey indicated a high level of interest in a youth center. After reviewing the facts as listed in the last meeting, Mr. Stock asked if the Committee had any more facts that they would like to add to the list. The following facts were added to the list by the Committee members: 1. The majority of the City recreation facilities have been funded by community organizations. 2 . There is a need for additional indoor recreation facilities. 3 . Existing Public Library may be inadequate. Official Minutes of the June 13 , 1991 Municipal Facility Task Force Page -2- 4 . The Dept of Education is strongly encouraging school districts to work jointly with Counties to develop joint libraries. 5. Moratorium area is centrally located in relation to the residential area. 6. The Marquette Bank City Hall site was discussed as a short term location (10 years) . 7 . The moratorium site is served with good highway access. 8 . There is inadequate facilities for a latch key program in the community. 9 . There is inadequate space for an early childhood program within the community. 10. The existing outdoor tennis courts in the community do not meet competition standards. 11. There have been scheduling problems for youth baseball (lack of fields) 12 . The Senior High track does not meet competition standards. 13 . There are no designated soccer fields within the community. 14 . The 1990 Community Rec/Community Education Survey indicated the need for a teen activity center. 15. There is a perception that the City is not pedestrian friendly. 16 . Parking inadequacies exist at several public facilities including the court house, senior high school and perhaps the new City Hall site. 17 . County Road 77 which is a adjacent to the moratorium site has been designated as a State Aid Highway. Mr. Stock then reviewed with the Committee the possibilities that were identified at the last meeting. He asked if there where any other additions to be added to the list at this time. The following items were added as new possibilities: 1. The relocation and development of a new public access studio in concert with another body i.e. school or City. 2 . The development of a new school/county library. 3 . Space for early childhood training. 4 . Space needs for a latch key program. 5. The development of a small auditorium which would serve between 200-250 people. 6. The need for a new swimming facility with handicapped access. 7 . Ice arena/civic facility. Discussion ensued on the effects of acting on each possibility. The committee first reviewed the possibilities and effects that where identified at the previous meeting. The Committee then evaluated the effect of acting on each of the new possibilities that were listed this evening. Official Minutes of the June 13 , 1991 Municipal Facility Task Force Page -3- 1. Public access studio - would have to be combined with something and that the logical sites include the senior high school or the new City Hall . 2 . School/County library combination - could be accommodated in a new school expansion. 3 . Early Childhood Training/Family Education - the school buildings are full. There is a special levy available for early family education. Staffing for the early family education program is self supporting. 4 . Small auditorium - Would have to be combined with some other facility new or expansion. 5. Handicapped accessible swimming facility - the existing indoor swimming pool at the junior high would be very expensive to renovate. There is the need for an indoor leisure pool as compared to a competitive swimming pool. Would have to be included as part of a larger facility. 6. Latch key Program - program would probably need to be year around and could be self supporting in terms of staffing. The need for facility space is the problem. Would have to be combined with some other multi use facility. 7 . Ice Arena/civic facility - facility could stand alone or could be combined with other facility needs. The facility could generate revenue. The facility could be used for both public and private uses including trade shows and larger community projects as well as the obvious athletic uses. Ms. Lynch noted that at the previous meeting the discussion of a senior center and congregate dining site was discussed. At that time it was noted that this site perhaps could stand alone. She stated that over the past four years she has been working at the Senior High Rise. She stated that she felt it was absolutely necessary for congregate dining to be a part of a senior housing facility. She noted that many of the persons that attend congregate dining need special transportation. She felt that there were many persons who do not use congregate dining because they do not have appropriate transportation. Hence, she felt it was important that the congregate dining services be offered to seniors in as convenient a method as possible. Discussion ensued on how the Committee would prioritize what the Community needs are. It was the consensus of the Committee that it would be very difficult for them to identify the top 5 or 6 needs. Mr. Kaufenburg suggested that perhaps our next step is to identify those needs that are most realistic and the approximate number of acres needed for each concept. Since so many needs have been identified and financing is an obvious concern, Mr. Stock suggested that perhaps the Committee should develop a work plan that would address a proposed course of action for City Council to consider. Mr. Stock noted that there are approximately 60 acres north of the intersection line of Official Minutes of the June 13 , 1991 Municipal Facility Task Force Page -4- Vierling Drive and the Upper Valley Drainageway within the moratorium area. He stated that the School District needs approximately 32 of these acres. This would leave 28 acres which could be utilized for single family development or public purposes. Mr. Stock reminded the Committee that when this property is developed, the Developer will be subject to park dedication requirement. The City would have the option of having the developer set aside a certain amount of acreage for park purposes. Mr. Stock stated that the park dedication requirement is 10% of the total land area to be developed. In other words, if a developer was to propose a development of 100 acres for residential purposes, the City could select to take 10 acres of property for park purposes. Mr. Stock noted that this is an important factor to keep in mind when we discuss the amount of land needed for municipal purposes. For example, if the committee determines that the City needs 30 acres within the moratorium area for municipal purposes, it is possible that we may only have to actually acquire 20 acres and that the remaining 10 acres could be obtained through park dedication. Mr. Stillman questioned the status of Stans Park. He questioned whether or not staff has determined if the property was dedicated as park of a subdivision requirement. Mr. Stock stated that staff has researched this item and that the Stans Park was in fact dedicated as part of a subdivision platting process. Mr. Stock noted that it is very difficult to have park dedicated property relocated. Discussion ensued on the survey process that Chaska utilized prior to proceeding with their community center. Mr. Stillman stated that he felt it might be a good idea to recommend to City Council as part of an overall work plan that they consider a survey element. He went on to state that he felt it was the intent of this committee to define what was the real land space needs rather than looking at the overall cost implications of various facilities. Commission Stillman questioned if the Planning Commission had made any decisions on the major north south collectors and alignment of Vierling Drive and the Upper Valley Drainageway within the moratorium. Mr. Stock stated that City staff has completed a preliminary analysis of the roadway system and drainage system in the area. Mr. Stock reviewed with the Committee staffs recommended proposed street and drainage alignments. Discussion ensued on the property north of the proposed Vierling Drive Upper Valley Drainageway within the moratorium area. Discussion ensued on the possibility of a survey to identify community needs. Ms. Rislund stated that when the Shakopee Community Rec Board and Community Education Board embarked on their 1989 survey they utilized a college intern who developed a survey and analyzed the survey results. She thought that the cost for the entire project was less than $3 , 000. 00 . She felt that given Official Minutes of the June 13 , 1991 Municipal Facility Task Force Page -5- Council ' s attitude on consultants that this might be an alternative to consider. Ms. Rislund went on to state that she thought there would be people in the community willing to spend some time on putting together a survey and analyzing the results. Discussion ensued on alternative sites that might be considered for municipal purposes. Mr. Stock noted that the City Hall Siting Committee that was created approximately two years ago did identify an alternative site that encompassed over 30 acres. The site was located immediately east of the Super 8 Motel and north of County Road 16. The City Hall Siting Committee felt that this would be a suitable site for a municipal complex. Mr. Stock did note however that when the City Hall Siting Committee was looking for alternative sites the site within the present moratorium area was not within the City limits. Mr. Stock stated that the 30 acre site east of the Super 8 motel is a difficult site to develop due to the bedrock in the area. Discussion ensued on the relatively poor access to the alternative City Hall site that was identified several years ago. Ms. Lynch stated that she felt that the City did need to acquire some land within the moratorium area. She also stated that it was her opinion that it would take much more research and many meeting hours to determine what facilities should actually be built and how they are to be financed. She stated that she did not feel it was the task of this committee to determine what types of facilities needed to be built and in which sequence. She went on to state that if Shakopee residents were educated about the fact that the existing Senior High School cannot be expanded without the acquisition of additional property that she felt there would be support for the acquisition. Mr. Murphy stated that the School District recognizes this point but cannot commit to an acquisition at this time. Ms. Lynch stated that she felt that there were no other parcels within the Community that would even come close to offering the benefits that the property within the moratorium area have to offer to the School District, the City and the Community as a whole. Mr. Murphy stated that he felt that the property within the moratorium area had numerous benefits to offer the Community. The major stumbling block that he has yet to have answered is how any acquisition can be financed. He did realize that a bond referendum was a possibility. It was the consensus of the Committee that the financing alternatives needed to be discussed in greater detail . Mr. Stock suggested that perhaps at the Committee' s next meeting he could invite the Finance Director to share with the Committee what options might be available in terms of utilizing the City' s General Fund, Capital Improvement Fund, Tax Increment Trust Fund, etc. Mr. Stock stated that the City' s Finance Director is well versed on the legal uses of these funds and that he could answer the Committee' s questions in a much more thorough fashion. Official Minutes of the June 13 , 1991 Municipal Facility Task Force Page -6- Mr. Kaufenberg asked if staff could attempt to obtain some information on the acreage sizes for the numerous facilities that have been identified. Mr. Stock stated that perhaps the City Planner or the Building Official has some type of information on the average acreage associated with the facilities as identified. It was the consensus of the Committee to invite the City Finance Director to the Committee's next meeting. Ms. Lynch questioned when the 90 day study period ended. Mr. Stock stated that the Facility Committee had until the first part of August to make a report to City Council . He stated that he felt that the Committee could complete their task within that time period and that perhaps only two more meetings would need to be held. It was the consensus of the Committee to tentatively schedule the next meeting for Tuesday, July 9, 1991. The meeting adjourned at 9 : 04 p.m. Barry A. Stock Recording Secretary ;1f Minutes of the Downtown Ad Hoc Committee City Council Chambers June 12, 1991 Vice-chairperson Wermerskirchen called the meeting to order at 7 : 50 a.m. with Commissioners D. Wermerskirchen, B. Wermerskirchen, VanHorn and Kahleck present. Barry Stock, Assistant City Administrator and Terrie Sandbeck, Assistant City Planner were also present. D. Wermerskirchen/VanHorn moved to approve the minutes of the May 8 , 1991 meeting as kept. Motion carried unanimously. Mr. Stock reported that on May 7 , 1991 the Shakopee City Council tabled action on hiring a consultant to update the Downtown Revitalization Plan at this time. In light of pending state cuts in funding, Council was concerned about a funding source for this project. Since we now have an assistant planner on staff and we are facing the possibility of loosing the two parking lots north of 1st Ave. during the construction of the mini bypass, staff is recommending that the Downtown Committee attempt to complete a parking analysis of the downtown area utilizing in-house staff. Mr. Stock noted that staff has developed a work plan which addresses the work tasks and subsequent time frame that will be followed in completing the downtown parking analysis. Mr. Stock noted that one of the first items to be completed will be to gather base information to develop a base map. Staff will then inventory the existing on-street and off-street parking within the downtown area. An analysis of the existing parking demands will then be pursued. This will include a survey of the downtown business owners to determine how many employees there are within the downtown area. An attempt will also be made to determine the number of residential units in the downtown area and their impact on parking. Staff will then attempt to determine the worst case scenario for potential future parking demands for the years 1995, 2000 and 2010. An analysis of existing land use and potential land use will also be evaluated. This part of the study will take into consideration the present zoning requirements, the street classification system and private and city owned vacant land. Staff will also be undertaking a longitudinal time analysis. Each street and parking lot will be evaluated using this approach. Staff will also be measuring average daily traffic flows on each of the streets in the downtown area and parking lots. Mr. Stock noted that a summer intern in the Engineering Dept. will be assisting the Assistant City Planner and other City staff in Minutes of the Page - 2 Downtown Ad Hoc Committee June 12, 1991 completing this study. Following a compilation of all the data, staff will attempt to develop action tasks related to their findings. These action tasks may include the analysis of new parking sites within the downtown area, parking ramp analysis and other alternatives such as increased signage, amended parking restrictions and stricter enforcement. Commissioner Kahleck stated that the Comprehensive Plan called for an updating of the Downtown Revitalization Plan. She stated that she was hopeful that City Council would take a second look at having a consultant to do a more complete update of the Downtown Revitalization Plan later this fall . Ms. Kahleck also stated that it was important to proceed with the downtown parking analysis in a timely manner. Mr. Stock noted that the parking analysis is expected to take between six and ten weeks. Mr. Stock informed the Committee that on June 4 , 1991 the Shakopee City Council directed staff to notify Mn Dot that the City desires to use the historic street lighting that was utilized in Phase I of the Downtown Redevelopment Project on the bridge and mini bypass project and that the City agrees to pay for the additional cost of these decorative lights. Mr. Stock stated that the cost difference between the typical Mn Dot lighting system and the historic lighting plan was approximately $35, 000. Mr. Stock stated that he felt that this was positive support for the Downtown Redevelopment Project and that the action taken by Council will certainly enhance the aesthetic character of the downtown area and will provide continuity between the river crossing and the downtown area. Mr. Stock stated that on the June 3 , 1991 City Council Committee of the Whole meeting, extensive discussion took place on Phase II of the Downtown Redevelopment Project. Mr. Stock stated that the majority of the Council are in favor of completing Phase II , utilizing the tax increment financing trust fund balance. Commissioner Kahleck questioned when Phase II of the Downtown Revitalization Project would commence. Mr. Stock stated that Phase II will not begin until the mini bypass and bridge projects are completed. Completion of this project is scheduled for the fall of 1993 . Assuming the project stays on schedule, we can expect that Phase II of the Downtown Revitalization Project will commence sometime in 1994 . Commissioner D. Wermerskirchen questioned whether the property owners in Phase I were assessed for a portion of 1st Ave. Mr. Stock responded in the negative. He did note however that the property owners on the south side of 1st Ave. were assessed a zonal assessment for the improvements made on the north/south streets. Commissioner D. Wermerskirchen stated that he felt that some downtown property owners might pursue legal action against the City if they did not proceed with Phase II of the Downtown Redevelopment Project. Minutes of the Page - 3 Downtown Ad Hoc Committee June 12, 1991 Commissioner D. Wermerskirchen questioned when the alleys would be improved in the downtown area. Mr. Stock stated that he thought that the Public Works Director had included upgrading the downtown alleys in the 1992 Capital Improvement Plan. Mr. Stock noted that the issue of undergrounding utility lines in the downtown alleys will be discussed when the alleys are improved. Mr. Stock noted that a meeting was held between the Shakopee Public Utility Commission Superintendent, the Public Works Director and the Assistant City Administrator to discuss this topic. Mr. Stock noted that the Shakopee Public Utility Commission Superintendent thought that the Utility Commission would respond favorably to the undergrounding of the overhead lines within the alleys. He did note however, that the Commission would only expect to pay for those costs that are normally associated with an electric utility system. Discussion ensued on the uses within the B-3 zoning district and on 1st Ave. Commissioner VanHorn stated that he felt it was important that the historic residential units along 1st Ave. and within the downtown area be preserved. He felt that much of the historic integrity of the downtown area has been destroyed by the incompatible zoning of 1st Ave. He stated that if the City were to pursue the demolition of the north side of 1st Ave. that they could just as easily continue with the rest of the downtown area. He felt that if the City wishes to develop a historical theme in the downtown area that it would be ridiculous to demolish the buildings on the north side of 1st Ave. Additionally, he felt that the City should analyze what they want 1st Ave. to look like. Additionally, he felt it was important for the City to expand the B-3 zoning district to the south and perhaps create a historic preservation district that would preserve a number of the historic homes within the institutional area. Mr. Stock stated that the Comprehensive Plan identifies the completion of a 1st Ave. corridor analysis that would address many of the issues raised by Mr. VanHorn. The Comprehensive Plan identifies a similar work task for Marschall Rd. The issue of expanding the B-3 zoning district to the south or developing an institutional district has also been identified in the Comprehensive Plan as an objective. Mr. Stock stated that several of the issues identified by Mr. VanHorn could be evaluated by either the Community Development Commission, Downtown Committee or Planning Commission. The bottom line is the limited amount of staff resources available to conduct a complete and thorough study these issues. Mr. Stock stated that he felt it was important for City Council to prioritize the various work tasks identified in the Comprehensive Plan and direct staff accordingly. Discussion ensued on the acquisition process being taken by Mn Dot to acquire the properties within the mini bypass right-of-way. Mr. VanHorn stated that he has not been formally notified of a date at Minutes of the Page - 4 Downtown Ad Hoc Committee June 12, 1991 which time he must vacate his premises. He has been unofficially informed that the date would be November 1st. Mr. VanHorn stated that the state must give the property owners a 120 day notice prior to vacation. Mr. VanHorn stated that he expected to receive a notice prior to July 1, 1991. Kahleck/D. Wermerskirchen moved to adjourn the meeting at 9 : 00 a.m. Motion carried unanimously. Barry A. Stock, Recording Secretary Minutes of the Shakopee Community Development Commission City Council Chambers June 19, 1991 Chairman Albinson called the meeting to order at 5 : 35 p.m. with the following members present: Charles Brandmire, Mike Beard, Bill Mars, Jon Albinson, Mark Miller, and Jane DuBois. Commissioner Pennington was absent. Barry Stock, Assistant City Administrator was also present. Beard/Miller moved to approve the minutes of the April 17 , 1991 meeting as kept. Motion carried unanimously. Mr. Stock gave a brief economic development report stating that the Valley Racquetball Club was for sale for $300, 000 . Mr. Stock noted that Mr. Koskovich has stated that he would be willing to sell property adjacent to the Racquetball Club for $17 , 000 per acre to persons interested in acquiring the Club. Mr. Stock informed the Committee that next Thursday staff will be meeting with the Berquist Co. to discuss the construction of a 40, 000 sq. ft. warehouse in the industrial park. Their warehouse will provide employment for between five and ten persons. Mr. Stock stated that on May 7 , 1991 staff presented the Residential Development Incentive Policy to the Shakopee HRA for their review and consideration. The HRA subsequently moved to table action on the policy until further information can obtained regarding the possible replenishing of the HRA fund through the proposed program. Mr. Stock shared with the Committee two alternatives that he has identified as possibilities. The first involves the establishment of a revolving loan program utilizing an allocation from the HRA reserve fund. The revolving loan concept would call for a $50, 000 allocation from the HRA reserve fund. The dollars would be set aside on a special revolving loan program fund. Qualified applicants under the municipal financing option would be eligible to receive zero interest loans for a portion of their overall project cost. Mr. Stock noted that he would suggest that the level of loan assistance to be made available be comparable to what has been established in the currently proposed program. Commissioner Miller stated that several years ago the City had an established revolving loan program for commercial and industrial prospects. He noted that when this program was in existence, interest rates were significantly higher than they are today and there was little or no interest expressed by the business community. He doubted that the revolving loan program concept would be enough of an incentive to entice a developer to pursue a residential project. Minutes of the Page - 2 Shakopee Community Development Commission June 19, 1991 Mr. Stock stated that he has also investigated the establishment of a special use tax increment district. Under this concept the City would create an internal tax increment program that would provide for the capture of the municipal portion of the City' s tax bill. Mr. Stock stated that he has discussed this item with the City' s bond counsel and financial advisor. Both parties have expressed doubt whether there is a legal means to do what staff is proposing. Commissioner Brandmire questioned why the City couldn't simply by resolution agree to pass through to the HRA the amount of City taxes generated by a particular project. He thought that this would be legal and that the City Council could merely do it by resolution. In essence the City would be funneling the money to the HRA who would then be forwarding it to the developer. Mr. Brandmire stated that the payment from the City would be made after the County pays the property taxes to the City. He thought some type of an agreement might have to be made between the City and the HRA but that this would be a fairly simple process. Miller/Beard moved to table action on the Residential Development Incentive Policy pending further investigation by staff of Mr. Brandmire ' s idea. Motion carried unanimously. Commissioner Albinson gave a brief report on the Transportation Coalition. He noted that the project has received bond funding from the state and that a Sept. 1991 bid letting date is scheduled for the bridge. It is the thought that if a bridge is constructed that there will be enough political pressure to complete the remainder of the project. Mr. Stock gave a brief report on the Municipal Facility Task Force. He noted that the committee has had two meetings and that the third meeting has been scheduled for July 17th. Mr. Stock gave a brief report on the Scott County Economic Development Coalition. He stated that he felt that the coalition was beneficial and that he hoped it would help stimulate activity in Scott County. Chairman Albinson questioned whether or not staff has completed the inventory of the available lots within the MUSA line. Mr. Stock responded in the affirmative. He also noted that there was at least a five year inventory of available residential lots. He also noted that the inventory included the property within the 160 acre moratorium area. Commissioner DuBois questioned how many lots were available that were not tied up by the Novak Fleck development team. Mr. Stock stated that he thought there were at least 200 lots that were not within the property area owned by Novak Fleck. Mr. Stock stated that he would place the report on the Committee' s next agenda for further information. Minutes of the Page - 3 Shakopee Community Development Commission June 19, 1991 Chairman Albinson stated that he has been attending the Shakopee Public Utility Commission meetings. He noted that they are expecting to implement a water rate increase. Commissioner Miller questioned the size of the rate increase. Mr. Albinson stated that he thought the increase was between 12% and 15%. Mr. Albinson stated that he felt that the Utility Commission was well organized and effective. Commissioner Miller stated that he had a conversation with the owner of Parkside Printing. The owner mentioned that he had a difficult time in getting an awning approved for his building. Mr. Stock gave the Committee background information on this issue. He noted that the City Code did not allow for an awning within the front yard setback as it presently existed. Mr. Stock also noted that the City Planner simply enforced the code. Mr. Stock stated that there have been several recent issues where the code has been a major problem. This highlights the fact that the City Code needs to be amended. Commissioner DuBois stated that she has also run into several problems recently with the City Code. Chairman Albinson stated that the City' s City Planner is very thorough and enforces the code. Commissioner Albinson also stated that the Comprehensive Plan has yet to be approved. This has been set as a high priority by City Council and the City Planner. Mr. Albinson noted that the City has just hired an Assistant City Planner who will relieve the current City Planner of some of his workload to that he can complete the Comprehensive Plan. The Comprehensive Plan serves as a guide which will direct future changes in the City Code. Therefore, it must be completed first. Commissioner Miller questioned whether or not the Community Development Commissioner could make a recommendation to City Council that the amendments to the zoning ordinance be set as a high priority. Chairman Albinson stated that he believed City Council was aware of the number of conflicts within our current zoning ordinance. He felt that the City Planner was doing the best that he could in completing the Comprehensive Plan while handling numerous day to day planning activities. Chairman Albinson adjourned the meeting at 6: 35 p.m. Barry Stock, Recording Secretary H* l3 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: School Referendum TIF INFORMATIONAL DATE: June 27, 1991 Included in the bill list for the July 2 , 1991 Council meeting is a bill for remittance to the School District for the TIF due to the referendum. The amount is $191,996 for the first half of pay 1991. Last year a total of $529, 065 was remitted to the school district for pay 1990. All the major taxpayers in the TIF districts have paid the first half taxes and the city has received the dollars from the county. *M MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner ] RE: Wall Signage DATE: June 26, 1991 INTRODUCTION: At the April 2, 1991 meeting the City Council denied the request by Leroy Signs and Norwest Bank to allow 70 square feet of signage to be placed on a wall that neither faced a public right-of-way or had a building entrance. The City Council requested that the Planning Commission review the feasibility of allowing this type of wall signage application in the commercial districts. BACKGROUND: Section 4.30, Subd. 4.B of the City Code regulates wall signage. Wall signage can be applied to building surfaces which face a public right-of-way or serve as a building entrance. The Norwest Bank building located at 738 1st Avenue East is a four sided building, built on a corner lot. The building has an entrance on the south side. As allowed by ordinance, signage is permitted on the north, east, and south sides. The applicant requested a variance to allow for a wall sign to be placed on the west elevation. The west elevation faces an interior property line but has exposure to the 1st Avenue eastbound traffic. Attached is a copy of the site plan for the Norwest Bank. DISCUSSION: The Planning Commission reviewed the current sign ordinance requirements and recommended that the ordinance should not be amended at this time. The Planning Commission also discussed possible conditions which could be required if a variance were granted. The list of possible conditions includes the following: 1. Proposed signage must meet all ordinance requirements for wall signage (1 sq. ft. for each lineal foot of building surface not to exceed 100 sq. ft. ) 2 . Proposed signage must meet all other general signage requirements. 3 . Limit free standing signs on the site. 4. Prohibit the removal of trees on the site which would make the wall sign more visible. 5. Signage must not impact adjacent land use. AU/LE/WALLSGN3 6. Building which wall signage is applied to must be a conforming structure. 7. Proposed wall signage must be visible from the street which it is perpendicular to. 8. No direct lighting on adjacent property. 9. No external illumination of signs. 10. If there is no buffer between the building and the property line, signage should not be allowed. These suggestions and others could be incorporated into the conditions for a variance as a part of the approval. The variance request would also need to meet the standard criteria listed in the ordinance to grant the variance. If an applicant can demonstrate a hardship with respect to the use of the land, the Planning Commission recommends additional conditions such as those listed above be required. Staff will maintain this list for future applications. RECOMMENDATION: The Planning Commission recommends that the City Council not amend the ordinance at this time. ACTION REOUESTED: No formal action required at this time. AU/LE/WALLSGN3 I I . • . NORWESTBA -- .= i- - �.r� r.... -'1 ` ( '4.: . t. `• ___! c • 1 M .1 ,. . 6 -• - g.a-:.4 GL .:.5. r; , 1' 1, ' ' l L E/•G1:•� „-va. 1 •ICG. Cr-. • iJZ Tzlr.i.if tJbiTH .,1 0 171- EL = NAi ( CN C..4-J 3 G6 I. /g• . ,-v 11 • • HORST B/4 a • ,.. T. 1 . . mow. tYrt GO WEST" �, K./ . ST ELEvAyto �GJ s ca.:t ys• :-co I t i .SSC'+D a. 1 -,`rt • ......... w.. - 1 ( .� i7.:: Ir (` ;; t. dT M1�'v. r' ! .moi f�. � a o•Zr, r .• j.r • . G r '.. is ' s - •. • •1 ... .. ......t :_ A. ...1. , r..t.:• •• ,:.... . •. 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Tit r t rlWl. �}�G f k 1 � r- 1 i� I U 5=GT:014 , Memo To: Dennis Kraft, City Administrator and Members of the City Council From: Mark McQuillan, Interim Program Supervisor Subject : Park Tour ITEM A On May 20, 1991 the Parks and Recreation Advisory Board requested that staff arrange a tour of Shakopee' s park system for Monday, September 16, 1991 starting at 6:00 p. m. The park tour will help the Advisory Board members become more familiar and better informed about the City's parks, trail and recreational facilities. It was also suggested that other Boards, Commissions and the City Council be invited to go along on the tour. If any members of the City Council or other City Boards and Commission members desire to participate contact Kathy or Judy at the Parks and Recreation Office at 445-2742. BOARD OF ADJUSTMENTS AND APPEALS Shakopee, Minnesota SPECIAL SESSION JUNE 20, 1991 MEMBERS PRESENT: Joos, Mars, Kahleck, Allen, Lynch, and Spurrier MEMBERS ABSENT: Christensen OTHERS PRESENT: Lindberg Ekola, City Planner; Terrie Sandbeck, Assistant City Planner. I. ROLL CALL The Board of Adjustments and Appeals was called to order by Chairman Terry Joos. Roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was approved as presented. III. APPROVAL OF THE JUNE 6 , 1991 , MEETING MINUTES The meeting minutes of June 6, 1991, were approved as presented. Spurrier abstained from approval as he was not present at the June 6, 1991, meeting. IV. RECOGNITION OF INTERESTED CITIZENS Chairman Joos recognized anyone in the audience not on the agenda wishing to speak. There was no response. V. ADJOURNMENT Meeting adjourned at 7 : 35 P.M. Terrie Sandbeck, Assistant City Planner PLANNING COMMISSION MEETING MINUTES Shakopee, Minnesota SPECIAL SESSION June 20, 1991 MEMBERS PRESENT: Kahleck, Joos, Christensen, Lynch, Allen, Mars, and Spurrier MEMBERS ABSENT: None OTHERS PRESENT: Lindberg Ekola, City Planner; and Terrie Sandbeck, Assistant City Planner I . ROLL CALL The meeting of the Shakopee Planning Commission was called to order at 7 : 35 P.M. by Chairman Kahleck. Roll call was taken as noted above. II. APPROVAL OF AGENDA The agenda was amended to delete the words "and final" from Item No. 6 . The agenda was approved as amended. III. APPROVAL OF THE MINUTES OF THE JUNE 6, 1991, MEETING Commissioner Joos requested that the spelling of his name be changed from "Jose" to "Joos" . Approval of the minutes from the June 6, 1991, meeting was tabled until the July 11, 1991, meeting. IV. RECOGNITION OF INTERESTED CITIZENS Chairman Kahleck recognized interested citizens in the audience wishing to speak on any issue not on the agenda. There was no response. V. PUBLIC HEARING ON EAGLE CREEK JUNCTION 2ND ADDITION - REZONE FROM R-4 TO R-3 The public hearing on the request to consider an application for the rezoning of a portion of Eagle Creek Junction 2nd Addition from R-4 to R-3 ; Laurent Builders, applicants, was opened. City Planner Ekola stated that the applicants are proposing to rezone Lot 4 and part of Lots 2 and 3 of Block 1, Eagle Creek Junction 2nd Addition from R-4 (multi-family residential) to R-3 (mid-density residential) . The proposed preliminary plat, Minutes of the Special Session of the Page - 2 Shakopee Planning Commission June 20, 1991 Eagle Creek Junction 3rd Addition, was being processed concurrent with this rezoning request. The lots in what is currently Eagle Creek Junction 2nd Addition were platted in 1987 in an R-4 zoning district. The developer intended to construct multi-family housing units. However, housing market conditions have hindered this type of development. In addition, the large setback and lot size requirements, combined with the physical characteristics of the land, limit the number of twin homes that can be constructed on the property. City Planner Ekola stated that staff is recommending approval of the rezoning of Lot 4 and part of Lots 2 and 3 of Block 1, Eagle Creek Junction 2nd Addition from R-4 to R-3 . Commissioner Spurrier requested information regarding earlier plats of the parcel, and stated his concern regarding the potential for landlocking the south portion of Outlot A. Chairperson Kahleck called on Randy Laurent to address Commissioner Spurrier' s concerns. Mr. Laurent stated that the type of development of Outlot A is currently unknown. However, due to the steep grade, a cul-de-sac with tuck-under homes could be a possibility. In addition, the area containing the steep grade could be used as open space for the future development of Outlot A. City Planner Ekola stated that, due to the considerable grade in the southern portion of Outlot A, that area has limited development potential. However, the north portion of the outlot is much flatter and has potential for future development. Commissioner Allen was concerned that the development would increase traffic on County Road 16 . City Planner Ekola stated that the County Highway Engineer had received a copy of the proposed plat and recommended approval of the development. Chairperson Kahleck asked for comments from the audience. Gene Berg, 1601 E. Shakopee Avenue, requested a description of an R-3 zoning district. City Planner Ekola explained that rezoning the area from R-4 to R-3 would be a down-zoning of the land, and would allow single family homes and twin homes, instead of the multi-family units that R-4 would have allowed. Mr. Berg asked how many lots and homes would be constructed in the subdivision, and Mr. Ekola stated that there would be 22 lots with the potential of 44 units being constructed. Mark Houser, 417 E. Shakopee Avenue, asked if the homes would be of similar appearance, and if their appearance could be Minutes of the Special Session of the Page - 3 Shakopee Planning Commission June 20, 1991 varied. He stated that he doesn't want to see 22 twin homes that are exactly the same. Chairperson Kahleck reminded the audience that the discussion should be focusing on the rezoning application, and that discussion on the subdivision would be held later. Mark McCarthy, 1407 Roundhouse Circle, asked how this development would affect the speed limit on County Road 16. City Planner Ekola stated that the development, as it currently exists, could have allowed up to six drives onto County Road 16. The proposed road in the subdivision would serve as a traffic collector and reduce the number of access points onto the County Road. He stated that the County Highway Engineer did not anticipate that the development would have an impact upon the speed limit. Commissioner Spurrier explained that the residents may request that Scott County perform a speed limit study on County Road 16. However, they may determine that the speed limit should be more or less than the residents anticipate. City Planner Ekola stated that residents could call him at City Hall to obtain the telephone number of Brad Larson, the Scott County Highway Engineer, if they wanted him to address their concerns. Chairman Kahleck asked if there were any additional comments from the audience. There were none. The public hearing was closed. MOTION: Allen/Christensen moved to approve the rezoning from R-4 to R- 3 . Commissioner Spurrier stated that he was comfortable with the rezoning, but was opposed to the triangle of land that would be isolated as R-4 , and was bounded by commercial and R-2 property. Commissioner Allen stated that he was pleased with the lower density development, and didn't want to stop it. Chairperson Kahleck called for any additional discussion, and reminded the Commissioners that there was a motion on the floor. The motion passed, with Commissioner Spurrier opposed. VI . PUBLIC HEARING ON THE PRELIMINARY PLAT FOR EAGLE CREEK JUNCTION 3RD ADDITION City Planner Ekola summarized the preliminary plat application, and stated that many of the items had already been discussed during the public hearing for the rezoning. He called their attention to a memo, dated June 18 , 1991, Minutes of the Special Session of the Page - 4 Shakopee Planning Commission June 20, 1991 from the Scott County Highway Engineer. The memo addressed concerns regarding drainage, future upgrading of County Road 16, and the potential for water ponding. Due to these additional concerns and the limited time available to address them, staff recommended tabling the approval of the preliminary plat. City Planner Ekola stated that Randy Laurent, of Laurent Builders, Inc. was available to address these additional concerns. Randy Laurent stated that their engineer was confident that they could address the concerns of the County Engineer, but that he was unavailable until Friday. He requested that the Commissioners approve the preliminary plat contingent upon addressing the drainage issues. He stated that the concerns should be resolved by July 2 , the next City Council meeting. Chairperson Kahleck asked if there were additional questions of Mr. Laurent. There was no response. She then asked if there were any questions from the audience. Mark Houser, 417 E. Shakopee Road, requested information regarding the type and style of the buildings. He stated that there were twin homes of a similar style on Roundhouse Circle, and he would like more variation in the proposed plat. City Planner Ekola stated that Mr. Houser had valid concerns, however legislating design is difficult, and often we must rely on the market. People will buy what looks good. Gene Berg, 1601 Shakopee Avenue, asked where the R-4 area is located, and if it would be paved as a parking lot. Commissioner Joos stated that it would most likely be left as the open space that would be required for the future development of the area. He asked if there could be a berm constructed as a buffer to his residence. Randy Laurent stated that they would like to see the development be as aesthetically pleasing as possible, but Laurent Builders, Inc. would just be selling the lots to builders. They do not as yet have purchase agreements, but stated that there would have to be a few different housing designs used to fit within the various sizes of the lots. City Planner Ekola stated that hedges could be used to block the view of homes at lower elevations. Chairperson Kahleck asked if there were any more questions of the audience. There was no response. The public hearing was closed. Minutes of the Special Session of the Page - 5 Shakopee Planning Commission June 20, 1991 MOTION: Lynch/Allen moved for approval of the preliminary plat for Eagle Creek Junction 3rd Addition, subject to conditions and that the concerns of the County Highway Engineer be addressed before its presentation to the City Council. Commissioner Mars asked if the lots were deep enough to allow for the sidewalk along County Road 16. City Planner Ekola stated that the 10 ' sidewalk easement and the 20 ' utility easement would not affect the shape or the size of the lot. The land would still be owned by the property owner. However, an additional 10 ' of land would be required along the County Road to allow for its upgrading, scheduled for 1994 . Commissioner Joos asked if there would be confusion regarding the name similarity of the existing Roundhouse Circle with the proposed Roundhouse Court. City Planner Ekola stated that he would discuss this similarity with the City Engineer. Concerns regarding the need for a sidewalk, or even a gravel path, from the vacated Ramsey Street and along County Road 17 were expressed. The public safety of the children needs to be addressed. Commissioner Lynch asked why staff is requiring a cash payment in lieu of park dedication. City Planner Ekola stated that no land in the plat has been identified as a park in the Comprehensive Plan, and that Minnesota Statutes allow cities to accept land or cash for park dedication requirements. Chairperson Kahleck reminded the Commissioners that there was a motion on the floor, and that it would be amended to reflect a street name change as approved by the City Engineer. Commissioner Spurrier asked if there should be a condition in the approval that allows for a waiver of assessments for the value of the sidewalks. This would fund the sidewalk construction after the completion of the County Road 16 upgrading. City Planner Ekola stated that a letter of credit could be required in the developer' s agreement that would provide for future funding of the sidewalk. The motion passed as amended, with Commissioner Spurrier opposed. VII. DISCUSSION: INTERIM ORDINANCE REPORT City Planner Ekola explained the process used to generate and analyze alternative alignments for the two collector streets and the Upper Valley Drainage system in the interim ordinance study area. Three optional alignments were created for the Minutes of the Special Session of the Page - 6 Shakopee Planning Commission June 20, 1991 north-south collector street and the east-west collector street. A total of nine alternatives were generated by comparing all possible options. An analysis of each of the nine alternatives was made by staff. Based on this analysis, staff recommended that Alternative 3C be constructed. This alternative proposes the Fuller Street alignment for the north-south collector and the "diagonal option" for the extension of Vierling Drive. City Planner Ekola stated that a review of the final draft will be held at the July Planning Commission meeting, and a recommendation to the City Council will be made at that time. Chairperson Kahleck called a 10 minute recess at 9 : 25 P.M. The meeting reconvened at 9 : 35 P.M. VIII. DISCUSSION - WOOD STORAGE City Planner Ekola stated that, at the April meeting, the Planning Commission had directed staff to further develop standards to regulate wood storage in the City. Two areas in which a consensus was not reached by the Commission included the interior yard setback requirements for woodpiles in the R- 1 district and the height of woodpiles in the commercial and industrial districts. He stated that staff' s recommendation is to require that wood piles comply with the set-back requirements in R-1 zoning districts; and that there be no height limitations on wood piles in commercial and industrial districts. Commissioner Joos asked for clarification in that part of the ordinance that states that the "wood must be stored in a neat and orderly stack" . He stated that we cannot limit wood stacking procedures due to air circulation needs. Commissioner Mars asked that we amend the word "neat" to an "orderly fashion" . City Planner Ekola stated that, no matter how it ' s stated, "neat and orderly" will be difficult to enforce unless the ordinance defines volume and dimensions of the wood piles. He stated that the majority of the complaints relate to safety and the locations of the wood piles, not their appearance. Discussion on the amount of wood storage that would be allowed, the possibility of license requirement for wood sales, and enforcement took place. City Planner Ekola stated that these items would be identified at a staff level when the ordinance is developed. Staff recommends that the Commission approve the use of set-back requirements for wood piles in R-1 districts, and that there be no height limitations on wood piles in commercial and industrial districts. He requested Minutes of the Special Session of the Page - 7 Shakopee Planning Commission June 20, 1991 that the Commission direct staff to develop the ordinance and address the licensing criteria. IX. DISCUSSION - WALL SIGNAGE City Planner Ekola stated that at the April 2 , 1991, meeting, the City Council denied a request by Leroy Signs and Norwest Bank to allow 70 square feet of signage to be placed on a wall that neither faced a public right-of-way or had a building entrance. The City Council requested that the Planning Commission review the feasibility of allowing this type of wall signage application in the commercial districts. The City Council requested that the Planning Commission identify situations in which wall signage could be allowed on building elevations facing interior property lines. City Planner Ekola outlined the following possible conditions for these types of sign variance requests: 1. ) Proposed signage must meet all ordinance requirements for wall signage. 2 . ) Proposed signage must meet all other general signage requirements. 3 . ) Limit free standing signs on the site. 4 . ) Prohibit the removal of trees on the site which would make the wall sign more visible. 5 . ) Signage must no impact adjacent land use. 6. ) Building which wall signage is applied to must be a conforming structure. 7 . ) Proposed wall signage must be visible from the street which it is perpendicular to. City Planner Ekola stated that staff recommends that the Planning Commission direct staff to forward the appropriate suggestions to the City Council for their review. Discussion centered on the following additions to staff' s list of conditions: 8 . ) No direct lighting on adjacent property. 9 . ) No external illumination of signs. 10. ) If there is no buffer between the building and the property line, signage should not be allowed. Commissioner Spurrier commented that a reference to the location of an entrance in the sign ordinance doesn't make sense. Commissioner Mars commented that a lighted parking lot is worse than sign lighting, and is intrusive, too. Minutes of the Special Session of the Page - 8 Shakopee Planning Commission June 20, 1991 Chairperson Kahleck declined to vote on the motion, due to a conflict of interest. MOTION: Christensen/Joos offered a motion to direct staff to forward their suggestions on wall signage to the City Council . The motion carried unanimously. X. DISCUSSION - OTHER BUSINESS Discussion on scheduling a Special Meeting to review the McKenna Sand and Gravel application took place. The Commission decided that they would hold a Special Meeting on Wednesday, July 24th, 1991, at 7 : 30 p.m. at the Scott County Courthouse. Scheduling the Town Tour was discussed, and it was decided to delay this item until September. Commissioner Lynch stated that the City of St. Louis Park had adopted an ordinance allowing the city to assess property owners that did not clean up their property after a warning. Also mentioned was a new ordinance in the City of Crystal, requiring housing to be inspected before a change of occupancy. Commissioner ChrLstensen requested a copy of both of these ordinances. City Planner Ekola informed the Commissioners that the study session topic for the next meeting would be non-conforming uses. This would be held at 7 : 00 P.M. , prior to the next regularly scheduled Planning Commission meeting. XI. NON-AGENDA INFORMATIONAL ITEMS Presentation of a 15 minute videotape on the topic of G. I.S. was tabled to the July 11, 1991, Planning Commission meeting. The Commissioners requested that it be a part of the study session. XII. ADJOURNMENT Meeting adjourned at 10 : 20 P.M. Terrie Sandbeck, Assistant City Planner TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA JULY 2 , 1991 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor' s Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9] Approve Minutes of June 4th and June 18th, 1991 10] Communications: a] Glenn M. Thompson, Happy Chef, Naumkeag Street closing from 1st to 2nd b] Herb Dallmann, alley improvements between 7th and 8th and between Sommerville and Spencer 11] PUBLIC HEARINGS: a] 7 : 00 P.M. - Appeal of action by the Planning Commission to deny a variance to build an addition to a non-conforming residence at 229 W. 1st Ave. b] 7: 30 P.M. - Proposed watermain improvement to Jefferson Street between 12th Ave. and Tahpah Park, Project No. 1991-4 , Res. Nos. 3422 and 3423 12] Boards and Commissions: Planning Commission: a] Rezoning of Eagle Creek Junction 2nd Addition from R-4 to R-3 - Ord. No. 313 b] Preliminary Plat of Eagle Creek Junction 3rd Addition (formerly Eagle Creek Junction 2nd Addition) , located South of Eagle Creek Blvd. and East of Marschall Rd. TENTATIVE AGENDA July 2 , 1991 Page -2- 12 ] Boards and Commissions continued: Energy and Transportation Committee: *c] Vanpool Fare Increase - SAT Policy #20 *d] Dial-A-Ride Service Expansion *e] Saturday Dial-A-Ride Service 13 ] Reports from Staff: a] 1991 Fall Programming for the Park & Recreation Department DELETED b] Scott County Economic Development Coalition Joint Powers Agreement Amendment *c] On Sale 3 . 2 Beer License - Shakopee Ballroom and Banquet Center Inc. *d] Lease Agreement with the Capesius Agency *e] Upgrading Underground Storage Tanks *f) Fireworks Permits *g] Administrative Policy No. 23 - Service Wyes h] Alley in Block 48, OSP (Behind Kohlrusch Abstract Building at 128 W. 3rd Ave. ) i] Clerk and Treasurer Bonding - follow up *j ] Approve Bills in Amount of $2 , 480, 899 .34 k] 1991 Audit Services 1] Defeasance of Tax Increment Financing Bond Issues m] Authorize Interviewing Design Professionals for the New City Hall *n] Fire Agreement With Minnesota DNR o] Derby Days 14] Resolutions and Ordinances: *a] Res. No. 342C - Approving Lions Club Premises Permits *b] Res. No. 3421 - Appreciation to Norbert Theis *c] Res. No. 3428 - Approving Shakopee Jaycees Premises Permits 15] Other Business: a] Committee of the Whole - set a meeting date b] c] d] 16] Recess for executive session to discuss active investigFcive data and collective bargaining 17] Re-convene 18] Adjourn to Tuesday, July 16, 1991 at 7 : 00 P.M. Dennis R. Kraft City Administrator TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting July 2 , 1991 1. Roll Call at 7 : 00 P.M. 2 . Approval of the June 4 , 1991 Meeting Minutes 3 . Acquisition of Property - 5th Ave./Market Street 4 . Other Business a) b) 5. Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING & REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 4 , 1991 Chairman Zak called the meeting to order at 7 : 06 P.M. with Commissioners Wampach, Sweeney, Vierling, and Clay present. Also present were Mayor Gary Laurent; Dennis R. Kraft, H.R.A. Director; Barry Stock, Ass 't. City Administrator; Judith S. Cox, City Clerk; Lindberg Ekola, City Planner; Dave Hutton, Public Works Director/City Planner; and Karen Marty, City Attorney. Sweeney/Wampach moved to approve the minutes of May 7 , 1991. Motion carried with Comm.Vierling abstaining because she was absent from the meeting. Mr. Stock advised the Commissioners of the three proposals received from realtors for the listing and sale of surplus City property. Comm.Clay stated that he would abstain from voting because he is employed by one of the firms who submitted a proposal. Sweeney/Vierling moved to authorize the appropriate HRA officials to enter into an agreement with Coldwell Banker for realtor assistance and services. Motion carried with Cncl.Clay abstaining. Wampach/Sweeney moved to adjourn at 7: 10 P.M. Motion carried unanimously. Dennis R. Kraft HRA Director Judith S. Cox Recording Secretary MEMO TO: Dennis R. Kraft, Executive Director, Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: Acquisition of Property - 5th Avenue/Market Street DATE: June 27 , 1991 INTRODUCTION: On April 2 , 1991, the Shakopee HRA authorized the appropriate officials to negotiate with the City for the acquisition of the property west of Market Street and south of 4th Avenue. (See Attachment #1) The property in question was acquired by the City of Shakopee to facilitate the 5th Avenue Improvement Project. BACKGROUND: In the spring od 1989 the City of Shakopee received a petition for street improvements to 5th Avenue between Spencer and Market Streets. The portion of 5th Avenue to be improved was not dedicated right-of-way and was privately owned. Upon completing a feasibility study of the project, it was determined that due to the irregular shape parcels in the project area the potential for proving assessment benefit was significantly reduced. In order for the project to be completed, it became necessary for the City to acquire the right-of-way and several irregularly shaped parcels that were not suitable for development and hence not assessable. The total acquisition price for the property formerly owned by Gordan Gelhaye and the railroad equated to $54 , 440 . 53 . The pending assessments for the property equate to approximately $82 , 000. 00 . Since the City of Shakopee does not have a fund to cover the cost of the acquisition and pending assessments, staff is recommending that the HRA acquire the property from the City. The project is a redevelopment project and likely would not have otherwise occurred without the infusion of public proceeds. There are adequate fund within the HRA fund balance to cover the cost of the proposed acquisition and subsequent pending assessments. Once the HRA acquires the property, it would be appropriate to list the property with the City' s Real Estate Agent. A proposed listing price of $122 , 500 . 00 has been discussed as a starting price for the aforementioned property once it is acquired by the HRA. ALTERNATIVES: 1. Authorize the appropriate HRA officials to acquire from the City of Shakopee the four parcels described on Exhibit A, attached hereto, for the amount of $54 , 440. 53 with the assessments to be the responsibility of the buyer. 2 . Do not acquire the property from the City of Shakopee. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: HRA ACTION: Authorize the appropriate HRA officials to acquire from the City of Shakopee the four parcels described on Exhibit A, attached hereto, for the amount of $54, 440. 53 with the assessments to be the responsibility of the buyer. CITY COUNCIL ACTION: Authorize the transfer to the Shakopee HRA the four parcels of property described on Exhibit A, attached hereto, for a price of $54 , 440. 53 with all pending assessments to be absorbed by the Shakopee HRA. BAS/tiv ENT iii, 11111 fA ; Aall I MAiN iii, . ! ioi, ii,- IA si MARKSowe 1 - EXHIBIT A 27-906132-0 6 115 22 1 1/4 A. in S1/2 SW 1/4 EX RR, 1/4 A. in S1/2 SW1/4 EX RR, 100 ' x 130 ' in S1/2 SW1/4 EX RR & 1/4 A. in NW1/4 SW1/4 27-906133-0 6 115 22 . 25 E 50 ' of W 729 ' of N 300 ' of S 811 1/2 ' of NW1/4 SW1/4 EX. RR 27-906-134-0 6 115 22 . 27 27/100 A. in NW1/4 SW1/4 27-906144-0 6 115 22 2 . 20 All of Vacated RR ROW in SW1/4 Lying W'erly of Market St. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 4 , 1991 Mayor Laurent called the meeting to order at 7 : 03 P.M. with Councilmembers Zak, Wamapch, Sweeney, Clay and Vierling present. Also present were Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Judith S. Cox, City Clerk; Lindberg Ekola, City Planner; Dave Hutton, Public Works Director/City Engineer; and Karen Marty, City Attorney. Two items were added to the agenda: 15a. Tahpah Park Water System - Res. No. 3390 15b. Contract Extension for 101 Bypass Sweeney/Vierling moved to approve the agenda, as amended. Motion carried unanimously. Mayor Laurent recessed the meeting at 7 : 06 P.M. for a Housing and Redevelopment Authority meeting. Mayor Laurent re-convened the meeting at 7 : 10 P.M. Liaison Reports were given by Councilmembers. Mayor Laurent gave the Mayor' s report. Item 13q (Close City Hall July 5th) was added to the consent business; and, Item 13b (Requesting Appraisal of Heritage Place 3rd Addition) was deleted from the consent business. Sweeney/Vierling moved to approve the consent business as adjusted. Motion carried unanimously. Sweeney/Vierling moved to approve the Minutes of May 21, 1991. (Motion approved under consent business) . Clay/Sweeney moved to receive and file the letter from David A. Lawrence, NSP, regarding a notice of a hearing on a request for electric price increase. Motion carried unanimously. Mayor Laurent opened the public hearing on an appeal of action by the Planning Commission on an amendment to Conditional Use Permit No. 376 by NBZ Inc. (formerly Scott County Lumber) . The City Planner explained that the applicant has applied for an amendment to the conditional use permit to extend the hours of operation for the gravel mining business to 7 : 00 a.m. to 7: 00 p.m. He explained that the Planning Commission denied the request and that the applicant is appealing to the City Council . He explained that the applicant has applied for an extension of the hours previously and that the request has been denied. Planning Commission denial at this time is consistent with previous actions. Anthony Gleekel, attorney for NBZ, came forward to explain the need for the extended hours of operation. He stated that in order to be competitive, they need to be able to provide materials to their clients before 8 : 00 a.m. and after 5: 00 p.m. When they bid with Official Proceedings of the June 4 , 1991 Shakopee City Council Page -2- the current restrictions, they lose the bids. The issue is a matter of competition. There are three other mining operations that do not have these restricted hours of operation. Mr. Gleekel explained that the applicant is in compliance with all of the conditions of the conditional use permit and this was recognized when it was renewed. He said that they would continue to be in compliance if the hours are extended. The main issue is noise and he offered to do testing at the site and in peoples homes. He said that if they would not be in compliance, that they would go back to the original hours. Tom Zwiers, owner/applicant, came forward and stated that they did testing last year and that the noise stayed within the pit for the crusher and jaw crusher. He explained that the back up alarms make the most noise, but that they are governed by OSHA. They are more annoying than anything else. Cncl.Vierling stated •:hat the hours were okay when the conditional use permit was first issued. Mr. Zwiers explained that that was because the original owners were not knowledgeable of the industry. Roberta Schneider, 3300 Valley View Road, spoke in opposition to the extension of hours. She asked when the crusher was allowed and asked if staff has been checking for compliance of the conditions. The City Planner responded that crushers are shown on the original site plans, and, that staff has inspected the operation for compliance at the time of the annual review and at the time of the three year renewal . Harold Schneider, 3300 Valley View Road, spoke in opposition to the extension of hours. He said that they own two homes in the vicinity, which are occupied by families with small children; they have a right to peace and quiet. He said that he appeared before the Planning Commission and submitted a petition signed by people who are opposed to the amendment to extend the hours of operation. Kermit Lindmeyer, 306 E. Shakopee Ave. , spoke in opposition to the request. He said that he is one of the owners of Prestige Park and that this operation has hurt his ability to sell property. Beverly Koehnen, 2036 Canterbury Road, spoke in opposition to the mining operation. She explained the issues she was concerned with as they relate to the ordinance: injurious to property of others, diminishing property values, traffic, noise and vibration, adequate access, traffic hazard. She is opposed to the renewal of the conditional use permit and the extension of hours of operation. Mayor Laurent asked everyone to keep in mind that the matter being discussed is only the request for extension of hours. The conditional use perm:.t for a mining operation is not the issue. Official Proceedings of the June 4 , 1991 Shakopee City Council Page -3- Ms. Koehnen continued that she is opposed to the extension of hours. She stated that there are flagrant violations and that cost and competition are not issues. The City Planner stated that the operation is in conformance with the plans. Ken Rutt, 1750 Canterbury Road, stated that the noise is bad, traffic is bad, his property has been devalued, he is having well troubles and asked how deep they are going. He said that he noticed big tanks and asked if a ready mix plant is part of the operation. He stated that they should be monitored closer and that things are going on that are not accounted for. Mr. Gleekel stated that there is an ordinance which allows for amendments if they are in compliance. He stated that they are in compliance. No circumstances have changed, but business competition has changed. Mayor Laurent closed the public hearing at 8 : 30 p.m. Discussion ensued by councilmembers. Cncl. Clay asked if the hours of operation could differ between the various mining operations in the city. The City Attorney responded that the hours of operation for each business do not have to be the same for all . Cncl .Clay also had questions about a ready mix operation at the site. The applicant said that he would talk to the City Planner about it. Sweeney/Vierling offered Amendment No. 1 to Conditional Use Permit Resolution No. CC-376 (Extending Hours of Operation) for NBZ , Inc. , and moved its adoption. Motion carried unanimously. (NOTE: the amendment denies the extension of hours) Mayor Laurent opened the public hearing on the proposed assessments for the street reconstruction to Lewis Street between 4th and 10th and to Sommerville Street between Shakopee Avenue and 10th Avenue, Project 1990-5, at 8 : 38 p.m. The City Engineer explained the scope of the improvements. He said that some work is not done and that funds have been retained to cover them. He said that the library parking lot was included in this project, but that it isn 't being assessed. He said that the total project is less than was estimated. He also explained that some properties had water services and/or sewer services replaced. These costs were not included in the estimate because it was not known which properties would need replacements. Because this was a reconstruction project, the City Engineer explained the various city funds that would be paying for costs that aren't assessed. Mayor Laurent read a letter from Mr. Roger Knudson, 821 Lewis, questioning the assessments being higher than estimated; and, proposing that property owners be allowed more than 30 days to pay the assessments without interest charges. The City Engineer Official Proceedings of the June 4, 1991 Shakopee City Council Page -4- explained that Mr. Knudson did receive both a sewer and a water service assessment. Mayor Laurent asked if there were any comments from members of the audience. Kermit Lindmeyer, 306 E. Shakopee Avenue, stated that he lives at the corner of Sommerville and Shakopee Avenue. He has no issue with the distribution given by the City Engineer, but was concerned about the increased slope of his property to the curb. It creates a problem with mowing. He said that when the sod was replaced, that they did a horrible job. The City Engineer explained that the slope was increased because of bad drainage and that he is trying to get the contractor back to complete the work on the sod. June Regan, 703 Lewis, presented a letter to the Mayor, also objecting to the poor work on the sod replacement and the high assessment. The City Engineer explained that she also received a sewer and water service charge, which is why her assessment seems high. Ralph Johnston, 804 Lewis, said he also has a problem with the quality of the sod and dirt put pack on a beautifully manicured lawn. Brenden Suel, 706 Lewis, stated that the sod on the boulevard was not good and that the rates for services were excessive. Don Trutnau, 917 Sommerville, stated that he has a dead tree and the top soil is poor. Gene Selvold, 939 Sommerville, stated that he wasn't aware that the services would be included on the bill. Mayor Laurent closed the public hearing at 9 : 16 p.m. Vierling/Wampach offered Resolution No. 3410, A Resolution Adopting Assessments For Lewis Street, 4th Avenue To 10th Avenue and Sommerville Street, Shakopee Avenue to 10th Avenue, Project No. 1990-5 , and moved its adoption. Motion carried unanimously. Council recessed at 9 : 18 p.m. for thirteen minutes. Jim Streefland, Partner of Jaspers, Streefland & Company, reviewed the 1990 Annual Report. He explained what they do in conducting the audit. He said that the City is maintaining a 29% General Fund balance. He said that the City is in good financial condition. Wampach/Zak moved to authorize obtaining an appraisal on the proposed plat of Heritage Place 3rd Addition at a cost not to exceed $800. 00. Motion carried unanimously. Discussion ensued on the alternatives to amending the Zoning Ordinance relating to reducing the number of zones in which mineral extraction operations can occur. Official Proceedings of the June 4 , 1991 Shakopee City Council Page -5- Sweeney/Clay moved to take Ordinance No. 304 off the table. Motion carried unanimously. Sweeney/Zak offered Ordinance No. 304 , An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 11 of the Shakopee City Code, Land Use Regulations (Zoning) , By Amending Section 11. 24 , Agricultural Preservation District (AG) , and Section 11. 25, Rural Residential District (R-1) , to Delete Mineral Extraction as a Conditional Use, and moved its adoption; and, directed that the publishing of the ordinance be postponed for a period not to exceed 60 days. Clay/Sweeney moved to amend the motion to "not to exceed 70 days" , and that the City Council be notified at a regular meeting prior to the City Clerk' s intent to publish. Motion carried unanimously. Motion carried unanimously on main motion as amended. Ralph Lenzmeier, 212 West 5th Avenue, suggested that the City Council look at changing the sewer billing base or the rate to reduce the impact of fall sprinkling. The Finance Director offered a number of alternatives for Council consideration. Discussion followed. Zak/Vierling moved that City staff be authorized to adjust sanitary sewer bills on an exception basis and that this authorization be on-going. Motion carried unanimously. The City Attorney advised the City Council that the son of a liquor licensee recently plead guilty to the sale or consumption of intoxicating liquor on the premises after hours. According to the City Code and the State Law, the City Council has three options; 1. Revoke the license (after holding a hearing) , 2 . Suspend the license for a period of up to sixty (60) days (after holding a hearing) , and 3 . Impose a civil fine of up to $2 , 000 . 00. Discussion ensued. Sweeney/Vierling moved that the City Council hold a hearing to consider the liquor violations at Turtle ' s Bar and Grill, Inc. Motion carried with Cncl. Clay opposed. Vierling/Sweeney directed staff to clarify the Personnel Policies to specify that our employees are "at-will" , while retaining protections which are not inconsistent with this clarification. Motion carried unanimously. Vierling/Clay moved that the designing of the street lighting for the new bridge and mini-bypass shall be designed to blend into Phase II of the Downtown Project. Motion carried with Cncl . Sweeney opposed. (Estimated cost for the decorative lights is $35, 000. 00) . Sweeney/Vierling moved to table discussion and action on the possible re-organization of the Park and Recreation Department Official Proceedings of the June 4 , 1991 Shakopee City Council Page -6- until such time as the Management Analyst Study is completed. (Motion approved under consent business) . Sweeney/Vierling moved to authorize the appropriate officials to enter into an agreement with Coldwell Banker for realtor assistance and services. (Motion carried under consent business. ) Sweeney/Vierling moved to approve the application and grant a Temporary Non-intoxicating Malt Liquor License to the church of St. Mark, 333 West 4th Avenue, for July 27 & 28 , 1991. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant a Temporary Non-Intoxicating Malt Liquor License to the church of St. Mary' s, 535 South Lewis Street, for June 29 & 30, 1991. (Motion approved under consent business) . Sweeney/Vierling moved to transfer $293 . 56 from the sewer fund operating cash to the sewer revenue bond debt service fund to close the debt service fund. (Motion approved under consent business) . Sweeney/Vierling moved to transfer $140 , 000 . 00 from the 1980A improvement debt service fund to the 1990A improvement debt service fund as budgeted. (Motion approved under consent business) . Sweeney/Vierling moved to transfer the remaining assets of the 1980A improvement debt service fund to the capital improvement fund in order to close the 1990A improvement debt service fund. (Motion approved under consent business) . Sweeney/Vierling moved to prepay the assessment against City property in the amount of $16, 915. 00 for the 4th and Adams Street project using capital improvement fund money. (Motion approved under consent business) . Clay/Sweeney moved to approve the bills in the amount of $125 , 082 . 33 . Motion carried unanimously. Sweeney/Vierling moved to declare the following vehicles surplus property: 1976 Dodge Van #81776, 1986 Ford LTD #169129 , and that they be sold at auction. (Motion approved under consent business) . Sweeney/Vierling moved to declare the two mid-mounted Woods Mower and rear mounted snowblower as surplus equipment and authorized the City Administrator to sell them. (Motion approved under consent business) . Sweeny/Vierling moved to authorize staff to purchase a new Woods Rear mounted mower from Lano Equipment, Inc. for a net cost of $850. 00 (after trade-in of 2 mid-mounted mowers and snowblower) out of the Capital Equipment Budget. (Motion approved under consent business) . Sweeney/Vierling moved to authorize the closing of City Hall on July 5 , 1991, with the stipulation that employees use vacation or Official Proceedings of the June 4 , 1991 Shakopee City Council Page -7- comp time, take the day off without pay if leave time is exhausted, or that employees may work if they choose to do so. (Motion approved under consent business) . Sweeney/Vierling moved to authorize the appropriate City officials to execute the Scott County Youth Employment Program Worksite Agreement. (Motion approved under consent business) . Sweeney/Vierling offered Resolution No. 3409 , A Resolution Approving Plans and Specifications for Phase I-B from o. 24 Miles West of the C & NW Railroad to the East Corporate Limits, State Project No. 7005-63 (101-187) , and moved its adoption. (Motion approved under consent business) . Sweeney/Vierling offered Resolution No. 3411, A Resolution Establishing Valley View Road, Between County Road 83 and County State Aid Highway 21, as a Municipal State Aid Highway, and moved its adoption. (Motion approved under consent business) . Sweeney/Vierling offered Ordinance No. 311, An Ordinance of the City of Shakopee, Minnesota, Amending Section 2 . 57 of the City Code, Park and Recreation Advisory Board, By Amending Subd. 2 , Composition of Commission, to decrease the membership on the Board from 8 to 7 , and moved its adoption. (Motion approved under consent business) . The City Engineer appraised the Council of the Shakopee Public Utility Commissions consensus relative to the Tahpah Park Sprinkler Project. The Commission indicated that they would agree to the following modifications; 1) The watermain would be treated as a service line to the park only and would not be available for future development South and West of the park; therefore, the ten inch watermains would not be required; 2) The connection fee would be reduced to $9, 000. 00; 3) The trunk water fee would be waived entirely; 4) The City would still be responsible for paying the monthly water bill. Clay/Vierling offered Resolution No. 3390, A Resolution Receiving a Report and Calling a Hearing on an Improvement to Tahpah Park by Watermain and Underground Sprinkler System, Project 1991-4 , and moved its adoption. Motion carried with Cncl . Sweeney opposed. Vierling/Clay moved to direct staff to notify Shakopee Public Utility Commission that the City Council agrees to a connection charge of $9 , 000. 00 for the Tahpah Park Sprinkler System and agrees to pay the monthly water bill and that it is understood that no trunk water charges would be levied against the City. Motion carried unanimously. Vierling/Sweeney directed staff to investigate a possible rental fee for permits for the use of City parks by out of town residents. Motion carried unanimously. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA JUNE 18 , 1991 Mayor Laurent called the meeting to order at 7 : 05 p.m. with Cncl. Vierling, Zak, Clay, Wampach and Sweeney present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Lindberg Ekola, City Planner; Gregg Voxland, Finance Director, and Karen Marty, City Attorney. Judith Cox was absent. The following items were added to the agenda: 13a - Shakopee House 13b - Prosecutor hiring update 13c - Defeasance of TIF 13d - Delete 13e - Request from Lions to escrow funds Executive session following meeting. Sweeney/Clay moved to approve the agenda as amended. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. Mr. Jack Brambilla addressed the council on the issue of the offer that the State has made to him on his property. He feels the offer was ridiculous. He said he now has several vacant units because the State is paying tenants to move out. He says he is going to need more than a 90 day notice to find and build another suitable building within Shakopee. He said he has found a spot close to the Auto Auction but that the zoning is not conducive to what type of business he has, although he says his business is the same as what Auto Auction is and he would like to be treated the same way. He wishes to stay in Shakopee as this has been his home for many years. He is asking the City for their help in working with him to relocate his business. The following item was removed from the consent business: llf - 1991-92 3 . 2 beer licenses, The following items were added to the consent business: 10b - Final plat of Heritage Place 3rd - Res. 3416 13e - Request from Lions to escrow funds. Sweeney/Vierling moved to approve the consent business, as amended. Motion carried unanimously. Sweeney/Wampach moved to approve the minutes of May 29 , 1991. Motion carried with Cncl. Vierling abstaining. Official Proceedings of the June 18 , 1991 Shakopee City Council Page -2- Sweeney/Vierling moved to receive and file the letter from David J. Unmacht, City Manager, City of Prior Lake, thanking the City of Shakopee for their efforts in addressing the Bloomington Ferry Bridge/County road 18 interchange problem. (Motion approved under consent business) . Mayor Laurent opened the public hearing on the vacation of the alley in Block 30, East Shakopee Plat, lying between 1st and 2nd and East of Naumkeag Street. The City Planner said it is a 300 foot dead end alley and the three property owners who own land adjacent to this alley have signed a petition requesting the vacation of this alley. It currently serves minimal traffic. There were no comments from the audience. Mayor Laurent closed the public hearing. Wampach/Vierling offered Resolution No. 3413 , A Resolution Vacating the Alley in Block 30 of East Shakopee Plat, City of Shakopee and moved its adoption. Motion carried unanimously. The City Planner reviewed the plan submitted by Gary and Lori Grunst for a preliminary and final plat for Gary and Lori ' s land. It is located at the southeast corner of 11th Avenue and Naumkeag Street. They are proposing to divide . 85 acres into two lots zoned R-2 . A sidewalk will be constructed in the 11th Avenue right-of-way adjacent to the plat. It is the City' s policy that they require the owners to pay for the sidewalk 100%. Lori Grunst, 1101 Naumkeag, asked if the City could pay for the sidewalk. She said it is not going to benefit them and they do not want the sidewalk. Mayor Laurent explained that it is the City' s policy to have the developers pay for the construction of sidewalks. There was some discussion as to whether or not it should be designated as a trail or a sidewalk. Clay/Vierling offered Resolution No. 3414, A Resolution Approving the Preliminary and Final Plat of Gary and Lori ' s Land subject to conditions, and moved its adoption. Sweeney/Clay moved to amend the resolution to read sidewalk or trail as determined by staff research. Motion carried unanimously. Motion carried unanimously on main motion, as amended. Sweeney/Vierling offered Resolution No. 3416, A resolution approving Heritage Place 3rd Addition, and moved for its adoption. (Motion approved under consent business) . Sweeney/Clay offered Resolution No. 3415, A Resolution approving the Final Plat of Park Place, and moved for its adoption. Motion carried unanimously. Official Proceedings of the June 18 , 1991 Shakopee City Council Page -3- The City Planner reviewed the McKenna Environmental Assessment Worksheet. He said that the 30 day comment period has ended. He said the next step is for the City to determine whether or not there is a need for an Environmental Impact Statement. He said in general the concerns identified by the various reviewing agencies had to do with traffic, storm water drainage and groundwater. Mike Felix, representing the Sioux Community, said this area has become a very nice quiet area. It is a large area of 40 acres along the bluff line. He believes it would require an EIS at the very minimum to determine the impact issues involved. Elizabeth Goodman, representing the Sioux Community, said she feels this area does have the potential for significant environmental effects. What an EIS would do is to provide a vehicle for analyzing how effective any mitigation measures would be. It would supply a lot of information that is now lacking. Melanie Kahleck, Planning Commission, said that she thought the Planning Commission would schedule a separate meeting for a public hearing on this issue. Sweeney/Wampach moved to postpone the decision on the need for an environmental impact statement for up to 30 days. Motion carried unanimously. Mayor Laurent called for a 10 minute recess. Mayor Laurent reconvened at 8 : 50 p.m. Mayor Laurent gave the Mayor' s report. Sweeney/Vierling moved to authorize the appropriate city officials to execute the Recycling Program Agreement between the City of Shakopee and Scott County. (Motion approved under consent business) . Sweeney/Vierling moved to accept the property/liability insurance proposals of the League of Minnesota Cities and Hartford as outlined by the Capesius Agency for a total cost of approximately $187 , 748 . 00. (Motion approved under consent business) . Zak/Vierling moved to approve the bills in the amount of $485 , 874 . 11. Motion carried unanimously. Sweeney/Vierling moved to approve the applications and grant a 1991-92 License to Only Allow Consumption and Display of Intoxicating Liquor to: Charles W. Fuller, 2400 East 4th Avenue and Fraternal Order of Eagles, 220 West 2nd Avenue. (Motion approved under consent business) . Official Proceedings of the June 18, 1991 Shakopee City Council Page -4- Sweeney/Vierling moved to approve the application and grant an On Sale Wine License to Cedar Fair L. P. , One Valleyfair Drive. (Motion approved under consent business) . Sweeney/Wampach moved to approve the application and grant an On- Sale non-intoxicating malt liquor License to Jim and Lucy' s Inc. , 210 West 1st Avenue. Motion carried unanimously. Sweeney/Wampach moved to table the application for an On Sale non- intoxicating malt liquor license to Kenneth Berg, 222 East 1st Avenue. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an off- sale non intoxicating malt liquor license to Birch Bru, Inc. (SuperAmerica) , 1155 East 1st Avenue. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an on- sale non-intoxicating malt liquor license to Cedar Fair L. P. , One Valleyfair Drive. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an on sale non intoxicating malt liquor license to J.B.F. Inc. , DBA Jerry' s Pizza, 823 East 1st Avenue. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an off- sale non intoxicating malt liquor license to Holiday Station stores, Inc. , 444 Ease: 1st Avenue. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an on sale non intoxicating malt liquor license to Pizza Huts of the Northwest, Inc. , 257 Marschall Road. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an off sale non intoxicating malt liquor license to Retail Foods of Minnesota, a Division of Gateway Foods, Inc, DBA Brooks Food Market #28 , 615 Marschall Road. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an on sale non intoxicating malt liquor license to Racing Promotions, Inc. , One Checkerboard Flag Blvd. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an off sale non intoxicating malt liquor license to Polka Dot Dairy, Inc. , Tom Thumb Food Markets, 590 South Marschall Road. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an on sale non intoxicating malt liquor license to Fraternal Order of Eagles 4120, 220 West 2nd Avenue. Motion carried unanimously. Official Proceedings of the June 18 , 1991 Shakopee City Council Page -5- Sweeney/Wampach moved to approve the application and grant an off sale non intoxicating malt liquor license to Retail Foods of Minnesota, a division of Gateway Foods, Inc. , dba Brooks Food Market 42 , 1147 Canterbury Road. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an on sale non intoxicating malt liquor license to Kee P. Suen, dba Family Chow Mein, 237 East 1st Avenue. Motion carried unanimously. Sweeney/Wampach moved to approve the application and grant an on sale non-intoxicating malt liquor license to Stonebrooke of Shakopee, Inc. , 2693 County Road 79 . Motion carried with Mayor Laurent abstaining. Sweeney/Vierling moved to approve the application and grant an on sale, Sunday, and Off Sale Intoxicating Liquor License to Bretbecca, Inc. , 124 West 1st Avenue. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an on sale, Sunday, and Off Sale intoxicating liquor license to XX Corp. and Wittles, Inc. , 1561 E. 1st Avenue. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an On Sale, Off Sale and Sunday Intoxicating Malt Liquor License to Clair' s Bar Inc. 124 South Holmes. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an On Sale and Sunday Intoxicating Malt Liquor License to J & D of Shakopee, Inc. , 911 East 1st Avenue. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an On Sale and Sunday Intoxicating Malt Liquor License to MIN Hotel Corporation, 1244 Canterbury Road. (Motion approved consent business) . Sweeney/Vierling moved to approve the application and grant an On Sale, Sunday, and Off Sale Intoxicating Malt Liquor License to Canterbury Concessions, Inc. 1100 Canterbury Road. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an On Sale and Sunday Intoxicating Malt Liquor License to Turtle' s Bar & Grill, Inc. , 132 East 1st Avenue. (Motion approved under consent business) . Official Proceedings of the June 18, 1991 Shakopee City Council Page -6- Sweeney/Vierling moved to approve the application and grant an On Sale and Sunday Intoxicating Malt Liquor License to Corp-Tool, Inc. 122 East First Avenue. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an Off Sale Intoxicating Malt Liquor License to Family Dining, Inc. , 6268 Hwy 101. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an Off Sale Intoxicating Malt Liquor License to Riverside Liquors, Inc. , 507 E. 1st Avenue. (Motion carried under consent business) . Sweeney/Vierling moved to approve the application and grant an Off Sale Intoxicating Malt Liquor License to Valley Liquor, Inc. , 1104 Minnesota Valley Mall. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an Off Sale Intoxicating Malt Liquor License to Spirits of Shakopee, Inc. , 471 Marschall Road. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant a Sunday and Club Intoxicating Malt Liquor License to the American Legion Club Post No. 2 , 1266 East 1st Avenue. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant a Sunday and Club Intoxicating Malt Liquor License to the Knights of Columbus Home Assn. , Inc. , 1760 East 4th Avenue. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant a Sunday and Club Intoxicating Malt Liquor License to the VFW Post No. 4046, 1201 E. 3rd avenue. (Motion approved under consent business) . Sweeney/Vierling moved to approve the application and grant an On Sale Intoxicating Malt Liquor License to Pablo ' s Mexican Restaurant Inc. , 230 South Lewis St. (Motion approved under consent business) . Gregg Voxland reviewed the Clerk and Treasurers bonding. He said it was his opinion to leave the Clerks bonding at the $50, 000 figure, but he thought that the Treasurer' s bonding may need to be higher to be more in line with the Government Finance Officers Association. Vierling/Wampach moved to direct staff to obtain a recommendation from the auditor Mr. Streefland on an amount for the bonding of the Treasurer. Motion carried unanimously. Dennis Kraft reviewed the alternative measures available to provide support to the City of Prior Lake for a Highway 18/101/169 Official Proceedings of the June 18 , 1991 Shakopee City Council Page -7- interchange. Consensus of the Council was to provide assurance to the Metropolitan Council that the City will work with them on the ramp and would consider responding to their recommendations. No official motion was made at this point in the meeting. Sweeney/Vierling offered Resolution No. 3417 , A Resolution Urging the Scott County Commissioner' s to Adopt a Local Sales Tax, and moved its adoption. (Motion approved under consent business) . Sweeney/Vierling offered Ordinance No. 312 , An Ordinance Amending Chapter 11, Land Use Regulation (Zoning) , Section 11. 04 , Administration and Enforcement, by changing the notice requirements set forth in Subdivisions 4 , 5 and 6, and moved for its adoption. (Motion approved under consent business) . Sweeney/Vierling offered Resolution No. 3412 , A Resolution Amending the 1991 Fee Schedule, and moved for its adoption. (Motion approved under consent business) . Sweeney/Vierling offered Resolution No. 3418 , A Resolution Accepting Bids on 2nd Avenue, Between Sommerville Street and Naumkeag Street, and various Abutting Cross Streets, Project No. 1991-3 , and moved for its adoption. (Motion approved under consent business) . Sweeney/Vierling moved to approve the contingency in the amount of 5% for use by the City Engineer in authorizing change orders on the 2nd Avenue Project No 1991-3 . (Motion approved under consent business) . Sweeney/Vierling moved to reconsider Resolution No. 3397 . (Motion approved under consent business) . Sweeney/Vierling moved to amend Resolution No. 3397 , Condition 2E to read as follows: The Developer shall deed to the City Outlot A for park dedication requirements. The developer shall be credited 1.88 acres for park dedication purposes for future subdivision plats in the Meadows Development. (Motion approved under consent business) . Mayor Laurent said the Shakopee House is not renewing their Liquor Licenses at this time. Dennis Kraft updated the Council in regard to the Joint Prosecution Agreement that staff has been working on. He stated that the City of Savage would like to form a new autonomous board, comprised of members from each City participating in the program, to deal with legal matters. He does not recommend the City getting involved with another form of government. Official Proceedings of the Shakopee City Council June 18, 1991 Page -8- Gregg Voxland reviewed the defeasance of the TIF Bond issues. Sweeney/Zak moved to have staff prepare the necessary resolutions for the defeasance for all three bond issues. Motion carried unanimously. Sweeney/Vierling moved to authorize and direct the City Clerk to execute a "Request by a Government to Spend Gambling Funds" to the Shakopee Lions Club in the amount of $12 , 000. 00 for development of the lower portion of Lions Park; and, direct the Finance Director to deposit the money received into the Escrow Fund earmarked for the development of Lions Park. (Motion carried under consent business. ) Mayor Laurent recessed to an Executive Session at 9 : 30 p.m. Mayor Laurent reconvened the City Council meeting at 10: 30 p.m. Vierling/Zak moved to direct the appropriate City officials to negotiate the land transaction between the City and Mr. & Mrs. Cole Van Horn, a counter offer to be made in the amount of $33 , 900 and the contingency satisfaction date changed to September 1, 1991. Motion carried unanimously. Vierling/Wampach moved to direct the appropriate City officials to prepare and execute a Resolution to the Metropolitan Council indicating the City of Shakopee 's support and willingness to work with the Met Council to resolve the County Road 18 southerly access to the Bypass problem. (Res. No. 3419) Motion carried unanimously. Mayor Laurent adjourned the meeting at 10: 31 p.m. = j'4,4) d• ( u ith S. Cox (s)i)C Ci Clerk Carol L. Schultz Recording Secretary 1 D, , " 9 Nippy) HAPPY CHEF SYSTEMS, INC. 500 SOUTH FRONT ST. 1,4qf, MANKAT MN 56001 507 345-4571 RESTAURANTS June 19, 1991 The Honorable Mayor Gary Laurent City of Shakopee 129 East 1st Avenue Shakopee MN 55379-1376 RE: Naumkeag Street Closing from 1st Avonue to 2nd Avenue Dear Mayor Laurent: During the past few weeks our staff people in Shakopee have been hearing rumors that the above street, which runs north and south on the westerly side of our restaurant property, will or may be permanently closed. This street is very important to our business, particularly after the traffic signal lights at 1st Avenue and Naumkeag street were removed. Many of our customers arrive and leave our restaurant via Naumkeag to avoid the dangerous situation of getting back on 1st Avenue without benefit of traffic lights. If the closing of Naumkeag Street is being considered by the City as a part of the 2nd Avenue project, Happy Chef must go on record as opposing the closing, as it will create a very real financial hardship for our restaurant. In our opinion, the reinstallation of a traffic signal system at this intersection would solve any problems and allow an orderly flow of traffic on Naumkeag. We respectfully request that this letter be placed on record in opposition to closing Naumkeag Street and that we be kept informed of any proceedings with regard to the matter. Thank you for your consideration. Sincerely, Glenn M. Thompson Director of Operations GMT:dz Cc: Public Works Director, Mr. Dave Hutton Cc: City Planner, Mr. Lindberg S. Ekola � Herb Dallmann 6 r II 320 E. 7th Ave. L Shakopee, MN 55379 ly , reriler( a-4-r712 2e / lec,--fr__ 6 ____. &_,I,. ,, t_ __e_c___ _ig, 7 ;:4" 4-- g- /1:r .........,J, ___,.4.,..„„..k_ ,,,,,_v ,4....„ , c,,, - - _ 4,-)- e4-4x-,r , it?-6 -7z7-77 't- -d-'4'C----- --- , ..s-2-7 t 7- 43 r e.0-6tc_.-4 ,-p7 ,, /Iv- .? 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SHAKO EE MN. 552?e ----- MR. _LJALLii;siN:.. _ "Y REVIE'W' OF ..,.:UR ASPHALT DRIVEWAY AND 'HE DRAINAGE PROBLEM THAT NOW EXSITS O-ONP:LUDES THATTC CHA";-- IN NEW ALLEY _ •�.rtaDES '_.:;. C�;bT,R:._T:ON WILL .;-1A -E TOCONSTRUCT SALE TO ASSURE PROPER DRAT' AGE AWA: FROM YOUR GARAGE , AND DUE 70 WEATHER CONDITIONS WE WI_L HAVE TO COMPLETE —HIS WORK NE/7 SPRING E — SPRING WHEN TEMPERATURES ARE i:,:rsRMER AND ASP ALT MATERIAL_ ARE I LABL_. 5=°P.=''( FOR ANY INCONVENIENCE. 'f: RAMER cc : S.P1. rENTGES & SONS • i.d 4'1,w yrp r ,,,,,.. ..1.,'..;,k.'�. e:;';',-..,....':_;;;- aa Y .' c 4 6 ` r: ' r 1p�Y� ," , ir 3 r/Z' '`•T 'y u t'2:4`;'!:',--2:-....6- N5i dF ; yr4� %:'4.,,..:;:-,•.'7'',--11;;.;--'4 • r t £ , Y L i o . • ` � 4 }. � 4' ' A v, A � � W ;.,-1.-. yv. acrF , �� ,- , x;r $. z, i' ms ,, „$4.. � • V d� 0�.� `�•_ 9arys _ .,,Yi• 4 ...a '- 4. ' _2�'..74. kT11�:f -. F4h . Q1 II/Q MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S . Ekola, City Plannerl RE: Appeal of Action by Board of Adjustment and Appeals Variance Resolution No. 612 by Claude Sinnen DATE: June 14 , 1991 INTRODUCTION: At their meeting on June 6th, 1991 the Board of Adjustment and Appeals denied the granting of a variance to Mr. and Mrs. Claude Sinnen. The variance request was to allow the expansion of a nonconforming residential use in a B-3 district. BACKGROUND: For background information regarding this item, please refer to the following attachments: 1. Minutes of the June 6, 1991 Board of Adjustment and Appeals meeting. 2 . Staff report to the Board of Adjustment and Appeals regarding this item. 3 . Letter of appeal from the applicant' s attorney, Mr. Tony Notermann. ALTERNATIVES: 1. The City Council can offer Variance Resolution No. CC-612 which concurs with the action of the Board of Adjustment and Appeals by denying the variance request. 2 . 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''.' ............, ....!‘,./2+:, k /02 40)1...' "....... •-••••••••••-•.......-_._ r.. . - • . : ;St ......... - •-'-':i 1,1:i.,,, ;ii‘.I.t:. .: I. _1_I._ft__..;__.I . . • . I :-• .: :•'"..7':' I --a-; -: t., • 1 ,0 . -1— -- c - , • .., • .:.. i i :i.r: 7' i ..ei .re 10-11 re,-• 1- ---1-:.• 77,-1 ,-.. - 11 ‘ • , - / ----*- Ckl'/ \ • ---— .— p. A...' , ', f. )'f :,. -::-,•-1 1- ! Niiilki :1 s''' Z.; .. . - ..! I/I,'! r! i [ -•---1(--- , J,...,...-1 i ,. .'. . ,-.. • : ,. , . . , • ... .... . I • .41 __,,, 1 if: . 111 '''I all:4`F.' • . I ;-f; i•II .•-: I. rrc-To :v_imsi..c.. : • z6 MEMO TO: Dennis R. Kraft, City Administrator FROM: Terrie A. Sandbeck, Assistant Planner RE: Preliminary Plat of Eagle Creek Junction 3rd Addition DATE: June 24, 1991 INTRODUCTION: At their meeting on June 20, 1991, the Planning Commission passed a motion recommending approval of the preliminary plat for Eagle Creek Junction 3rd Addition subject to conditions outlined in the staff report. BACKGROUND: 1. Randy Laurent of Laurent Builders, Inc. has submitted a preliminary plat for Eagle Creek 3rd Addition. The proposed subdivision is located south of Eagle Creek Boulevard (County Road 16) and abuts Roundhouse Circle to the west. The applicant is proposing to replat Lot 4 and part of Lots 2 and 3 of Eagle Creek 2nd Addition. This property is currently zoned R-4 and is in the process of being rezoned. (See Exhibit A. ) 2. The applicant has filed an application for the rezoning of this property from R-4 to R-3 concurrent with the preliminary plat. Staff is recommending that the area be rezoned to R-3 . 3 . Eagle Creek Junction 1st Addition was platted in 1986 in an R- 4 zoning district. (See Exhibit B. ) Development in the lots was limited by the small building envelopes encountered due to the required R-4 setbacks. As a result, the developer requested that the area be rezoned from R-4 to R-3 . The City Council approved the rezoning in December of 1990. 4 . The lots in Eagle Creek Junction 2nd Addition, the area being considered for this replatting, were originally created in 1987 and intended to be used for the construction of multi- family units. (See Exhibit C. ) However, housing market conditions have hindered the development of multi-family units in the area. Due to these conditions, the developer has requested that the area be down-zoned from R-4 to R-3 , and the subdivision be replatted. 5. Access to the development will be via a continuation of the existing Roundhouse Circle. (See Exhibit D. ) The proposed road will extend the existing Roundhouse Circle in Eagle Creek 1st Addition to a second access onto County Road 16 (Eagle Creek Boulevard) . Access to County Road 16 will require an Access Permit from Scott County. 6. The preliminary plat shows a 40 ' right-way between the center of County Road 16 and the abutting lot lines. Due to the scheduled upgrading of County Road 16 in 1994 , Scott County is requiring that this subdivision make allowances for these improvements with an additional 10 ' of right-of-way. County Road 16 is designated as a minor arterial road classification in the draft of the Comprehensive Plan. 7 . The developers agreement with both Eagle Creek Junction 1st and 2nd Additions required the developer to install sidewalks, a 10 ' sidewalk easement, and a 20 ' drainage and utility easement along the lot lines abutting County Road 16. This agreement should also be made in conjunction with the approval of Eagle Creek 3rd Addition, and required to be shown on the final plat. However, due to the scheduled upgrading of County Road 16, it it is recommended that the sidewalk installation be delayed until the road construction is completed. Funding for this project should be reserved until that time. 8 . The preliminary plan does not clearly differentiate between the current elevation conditions and the grading that will be performed. If grading and utility work will be performed within the right-of-way of County Road 16, a Work in the Right- of-Way Permit will be required from Scott County. 9 . County Road 16 has not been upgraded, other than resurfacing, since the 1950s. Inadequate drainage currently exists, and the construction of additional impervious surfaces will add to the drainage constraints. Drainage issues are in the process of being resolved with Scott County. One of the proposed easement areas is shown on Exhibit E. Scott County will provide us with documentation which addresses the drainage issues. 10. The existing County Road 16 ditches are generally flat with inadequate outlets. This causes water to pond in the ditches during storms, and increases the potential for flooding on County Road 16 . There is a Road Overflow outlet on County Road 16 to allow drainage at an elevation of 761. 0, and the new house pads are designed to be at least 2 ' above the elevation of this overflow. 11. The proposed Roundhouse Circle overflow (elev. 761.7) will drain storm water from the development to an area between lots 6 and 7 of block 1, and to the County Road 16 ditch. Additional area may be needed between these two lots to allow for a sufficient drainage easement. In addition, drainage and utility easements must be shown on the perimeter of each lot. 12 . The maximum slopes that should be used for construction on the south side of the plat is 3 : 1. If it is necessary to perform construction on these slopes, retaining walls must be installed. 13 . The developer' s agreement with Eagle Creek 2nd Addition included street lighting, water service, storm drainage, and park dedication. Bringing these improvement requirements forward to Eagle Creek 3rd Addition will release the developer from these obligations with Eagle Creek 2nd Addition. These agreements should be reviewed and updated as necessary in conjunction with the new plat. 14 . No special assessments currently exist on the property. 15. Staff recommends that a park dedication fee be collected in lieu of accepting park land. The property is not identified as a future park site in the Comprehensive Plan Parks Element. 16. All departments recommend approval of the preliminary plat for Eagle Creek 3rd Addition, subject to conditions. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends approval of the preliminary plat for Eagle Creek Junction 3rd Addition, subject to the following conditions: 1. That the developer sign a recordable agreement waiving the developer and his heirs and successor' s right of assessment appeal of future assessments resulting from the storm sewers serving this addition. 2 . Drainage and utility easements are shown around the perimeter of each lot. The drainage easement between lots 6 and 7 of block 1 must be increased to a sufficient size to allow drainage of the plat. 3 . A sidewalk along County Road 16 will be required, as required by the agreements for Eagle Creek Junction 1st and 2nd Addition. Sidewalk installation should be delayed until after the upgrading of County Road 16 is completed. However, funding for this project must be reserved for this purpose. A 20 ' drainage and utility easement, and a 10 ' sidewalk easement shall be provided along all lot lines abutting County Road 16. Said easements shall be shown on the final plat. 4 . Execution of a Developers Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of the SPUC Manager. b. Water system to be installed in accordance with the requirements of the Spuc Manager. c. Developer must supply a letter of credit, performance bond or cash to complete drainage improvements based on the final drainage plan. d. Payment in lieu of park dedication shall be required. e. The developer shall agree to the City Engineer' s method of apportioning the installments remaining unpaid against the plat and the developer waives his right to apportionment. f. Sidewalks along Eagle Creek Boulevard to be constructed after the reconstruction of County Road 16. The developer must provide a letter of credit for this improvement. g. Improvement requirements listed in developer's agreements for Eagle Creek Junction 1st Addition and Eagle Creek Junction 2nd Addition will be required for this plat. 5. Approval of the title opinion by the City Attorney. 6. Street names as approved by the City Engineer. 7 . If grading and utility work are performed within the right-of- way of County Road 16, a Work in the Right-of-Way Permit will be required from Scott County. 8 . A drainage easement, approved by the County Highway Engineer, must be obtained to resolve the drainage issues. 9 . If construction is performed on the steep slopes to the south of the subdivision, retaining walls must be installed. ACTION REQUESTED: Offer and pass a motion approving the Preliminary Plat of Eagle Creek Junction 3rd Addition, subject to conditions. • 21",•• . ...k. ......:-.1 : : • . --..--•...._...;.... 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Since the implementation of the City' s Vanpool program, the City has not had a fare increase. In light of recent cuts in transit funding and general Regional Transit Board policies regarding Farebox Recovery Ratios, the Energy and Transportation Committee is recommending City Council to consider a Vanpool fare increase. On March 1, 1991 the MTC increased their fare from $1. 25 per passenger trip to $1. 50 per passenger trip. The MTC monthly express pass was increased from $50. 00 to $52 . 00. Shown in Attachment #1 is a summary of the monthly fixed leasing costs for the vehicles in our Vanpool program. Note that the monthly fixed cost has increased every year since the implementation of our program. In fact, monthly lease costs have increased approximately 60% since 1984 . The Regional Transit Board requires para-transit systems in the metropolitan area to maintain a Farebox Recovery Ratio of 15% . Attachment #1 also illustrates the declining Farebox Recovery Ratio with the City ' s Vanpool program. With the completion of the recent legislative session, it is now apparent that the Shakopee Transit Program will be losing state appropriations for transit. This amounts to an estimated loss of $38 , 000 . 00 in transit funding for 1992 . Hopefully, we will be able to continue existing transit service levels through 1992 without imposing an undue hardship on our riders. The Energy and Transportation Committee is recommending to the City Council that the Vanpool fares be increased to coincide with the MTC schedule. Shown below is a chart indicating the present Vanpool fare schedule and the proposed fare schedule. AU/BS/VPFARE Weekly - Current $12 . 50 Proposed $15. 00 Monthly - Current $47 . 50 Proposed $52 . 00 Occasional Rider - Current $ 2 . 00 Proposed $ 2 . 00 Based on 1990 ridership levels, staff projects that the proposed fare increase would generate an additional $3 , 000 . 00 per year in Vanpool revenue. Based on Vanpool ridership in the first quarter of 1991, if the increase had been applied as of January 1, 1991, the Vanpool Farebox Recovery Ratio projected for 1991 would have been 16. 8% . The Energy and Transportation Committee is proposing that the fare increase go into effect on September 1, 1991. Vanpool Policy #20 (Vanpool Fare Structure) is shown as attachment #2 . Note that the proposed new fares have been inserted where appropriate and the former language has been crossed out. Staff would also like to note that all vanpool riders were informed in advance of the public hearing. A notice was also published in the Shakopee Valley News. No one appeared to speak in opposition to the proposed rate increase. Alternatives 1. Move to approve amending Vanpool policy #20 increasing the Vanpool fares effective September 1, 1991. 2 . Move to amend the recommended vanpool fare increase and amend Vanpool policy #20 accordingly. 3 . Do not increase vanpool fares at this time. Staff Recommendation Staff recommends alternative #1. Action Requested Move to approve amending Vanpool policy #20 increasing the Vanpool fares effective September 1, 1991. AU/BS/VPFARE Attachment #1 Vanpool Farebox City Subsidy Recovery 12 Pass 15 Pass Per Trip Ratio Program Start 9/84 490. 00 545. 00 NA NA 1/85 515. 00 565. 00 . 84 38 . 79% 1/86 525. 00 575. 00 1. 30 25 . 25% 1/87 540. 00 590. 00 1. 54 20. 85% 1/88 565. 00 615. 00 2 . 01 12 . 12% 1/89 605. 00 625. 00 2 . 26 10. 64% 1/90 660. 00 675 . 00 2 . 34 9 . 42% 1/91 715. 00 715. 00 1. 97* 11. 66%* * Estimate AU/BS/VPFARE Attachment #2 Policy #20 Adopted: 9/6/88 Effective: 9/7/88 Amended: VAN POOL FARE STRUCTURE The regular rider fare for persons using the Van Pool Program shall be $12 . 50 $15. 00 per week. Van pool riders also have the option of paying by the month. In this case, the monthly fare would be $47.50 $52 .00. Van pool drivers are not responsible for paying a weekly or monthly fee. Van pool drivers are also entitled to 150 miles per month of free personal use (including free gas) . Mileage in excess of 150 per month will be charged to the driver at a rate of $.21 per mile. AU/BS/VPFARE ® lzX1 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Dial-A-Ride Service Expansion DATE: June 25, 1991 INTRODUCTION: For the past three years the Shakopee Dial-A-Ride Program has been providing limited service to the Southwest Metro service area (Chaska, Chanhassen, Eden Prairie) . In an effort to improve the service and make our overall transit program more effective, the Energy & Transportation Committees is recommending that a new variable fixed route service program be implemented on a 6 month demonstration project basis. BACKGROUND: Since the inception of the Shakopee Dial-A-Ride Program, it has been the City' s policy to provide Dial-A-Ride service only within the Shakopee City limits. Approximately three years ago, the City switched Dial-A-Ride operators. At that time a misunderstanding occurred and the City of Shakopee began to provide Dial-A-Ride service for Shakopee residents to the Southwest Metro service area. When it was initially brought to the attention of staff that the Shakopee Dial-A-Ride was being utilized for trips outside the City limits, staff immediately attempted to terminate the service and rectify the situation. However, as many as 8 of the riders that were utilizing the service depended on the service for work related trips. Since these riders had no other means of transportation and a Vanpool route could not be coordinated to the Southwest Metro service area, staff selected to continue carrying these residents utilizing the Dial-A-Ride vehicles. Unfortunately, over the past three years, the number of persons utilizing this program to Southwest Metro service area has grown. To more effectively meet the transit demands of Shakopee residents and improve our overall cost efficiency, the Energy and Transportation Committee and our Dial-A-Ride provider have prepared a new service proposal for the Council ' s review and consideration. The intent of the proposal is to establish Dial-A-Ride service on a variable fixed route basis to the Southwest Metro service area. The proposed service is based on current ridership demand. The Energy & Transportation Committee is recommending that the new service be implemented on a six month demonstration project basis effective immediately. Upon completion of the demonstration project, the Energy and Transportation Committee will be prepared to make a recommendation as to whether or not the program should be continued, amended or eliminated. AU/BS/DARROUTE Shown in attachment #1 is a summary of the new service proposal . The service is variable in that all users must pre-arrange a ride to utilize the service. Since it would be possible for Southwest Metro residents to utilize our proposed program for trips to Shakopee, staff has proposed a 50/50 cost share arrangement to the Southwest Metro Transit Administrator. She has informed me that they would be willing to discuss the possibility in greater detail. Regardless of Southwest Metro' s financial participation, the proposed program will be less expensive than what we have been operating in the past. In summary, the Energy and Transportation Committee believes the new service will actually cost less than our current method of service delivery to the Southwest Metro service area while enhancing ridership option for Shakopee residents. The new service will also accommodate our residents who have been utilizing the former Dial-A-Rider service to the Southwest Metro Service Area. ALTERNATIVES: 1. Implement the Dial-A-Ride variable fixed route program on a six month demonstration project basis to the Southwest Metro service area. 2 . Amend the variable fixed route Dial-A-Ride service as proposed and proceed with implementation on a demonstration project basis for a 6 month period. 3 . Do not implement Dial-A-Ride service to the Southwest Metro service area on a variable fixed route basis. 4 . Maintain the status quo. 5. Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to implement the Dial-A-Ride variable fixed route program on a six month demonstration project basis to the Southwest Metro service area effective immediately. . AU/BS/DARROUTE Attachment # 1 Date: June 19 , 1991 Subject: Dial-A-Ride Variable fixed route to Southwest Metro In an attempt to continue to accommodate Shakopee residents who travel outside of Shakopee, we would like to propose the following schedule for route 62 : 6: 00 pick-up at various Shakopee addresses, leaving town at 6 : 15 to arrive at the Eden Prairie Center at 6: 30. From there to the Eden Prairie mall at Hwy. 4 & 5 by 6:45, leaving for the Chanhassen Dinner Theatre to arrive by 7 : 00. At 7 : 15 we can pick-up or drop- off in downtown Chaska. The van will then arrive back to Shakopee by 7 : 30. 12 : 15 pick-up in-town Shakopee. Arrive downtown Chaska (Tom Thumb) by 12 : 30. Arrive at 12 : 45 at Chanhassen Dinner Theatre. Drop-off at the Eden Prairie Center at 1: 00. Arrive back in Shakopee at 1: 30. 4 : 15 pick-up in Shakopee. Arrive at the Eden Prairie at 4 : 30 . Arrive at the Eden Prairie Mall, (Highway 4 & 5) , at 4 :45 . 5: 00 at the Chanhassen Dinner Theatre. 5: 15 pick-up and drop-off downtown Chaska. Arrive back in Shakopee at 5: 30. In analyzing the preceding months denial statistics, very few, if any, denials have occurred as a result of one van being outside of the Shakopee City limits. It is believed that this would continue to be the case. AU/BS/DARROUTE CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Saturday Dial-A-Ride Service DATE: June 26, 1991 INTRODUCTION: In anticipation of legislative cuts in transit funding, several months ago the Energy and Transportation requested staff to analyze current operations to determine if cost savings could be incurred through streamlining various components of our transit program. In the review process, staff conducted an analysis of the Saturday Dial-A-Ride service. Based on staff's review, the Energy and Transportation Committee is recommending to City Council that the level of Saturday Dial-A-Ride service be cut in half. BACKGROUND: In January of 1989 the City of Shakopee initiated Saturday Dial-A- Ride service. Current Saturday Dial-A-Ride hours of operation are 9: 00 a.m. to 5:00 p.m. Shown in attachment #1 is a summary of the Saturday Dial-A-Ride ridership and cost statistics. Note that the average annual Farebox Recovery Ratio for the Saturday Dial-A-Ride service has declined since the program was originally initiated. In fact, the current Farebox Recovery Ratio is currently below the 15% Regional Transit Board Standard for Para-transit systems. In an attempt to reduce overall transit costs and comply with Regional Transit Board Standards, staff requested our Dial-A-Ride provider to review previous Saturday Dial-A-Ride statistics to determine the impact of reducing Saturday Dial-A-Ride service. The results of this review indicated that the vast majority (over 80%) of the Saturday Dial-A-Ride participants were utilizing the service between the hours of 9: 00 a.m. and 12 noon. The study also indicated that the vast majority of the afternoon trips were for rides to Valleyfair and Canterbury Downs. Upon reviewing the information presented by the City's Dial-A-Ride provider, the Energy and Transportation Committee decided that the Saturday Dial-A-Ride service terminate at 1: 00 p.m. The Committee felt that this would still allow Shakopee residents the opportunity to conduct the majority of their shopping trips and give residents the opportunity to utilize Dial-A-Ride to catch a 1:00 matinee at Shakopee Town Square. The proposed reduction in service is expected to have less than a 10% impact on the number of Saturday passenger trips. The proposed service reduction will also save over $4,000. 00 in annual operating costs while at the same time increasing the Farebox Recovery Ratio over the 15% Regional Transit Board standard. AU/BS/DARSAT ALTERNATIVES: 1. Move to reduce the level of Saturday Dial-A-Ride service with service terminating at 1: 00 p.m. 2 . Maintain the status quo. 3 . Terminate the Saturday Dial-A-Ride service altogether. 4 . Suggest some other alternative schedule for Saturday Dial-A- Ride service. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to reduce the level of Saturday Dial-A-Ride service with service terminating at 1: 00 p.m. 1 AU/BS/DARSAT Attachment #1 SATURDAY SATURDAY DIAL-A-RIDE OPERATIONS REPORT Farebox Total Subsidy Recovery Month #Pass #SR #ST #GP Cost Pass. Tr Ratio ********************************************************************** ******** January 80 36 19 25 $624 . 44 $7 . 81 February 60 21 14 25 $589 . 06 $9 . 82 March 106 38 16 52 $693 . 51 $6. 54 April 69 20 13 36 $521. 05 $7 . 55 May 66 22 11 33 $578 . 13 $8 .76 June 91 39 14 38 $700.40 $7 . 70 July 92 32 16 44 $553 .78 $6. 02 August 106 49 10 47 $527 . 60 $4 . 98 September 129 52 22 55 $695. 63 $5. 39 October 80 25 10 45 $618 . 60 $7 . 73 November 111 48 24 39 $551. 35 $4 .96 December 122 61 26 35 $712 . 88 $5. 84 January 92 31 14 47 $544 . 74 $5. 92 February 90 28 19 43 $545 . 16 $6 . 06 March 118 53 18 47 $688 . 15 $5. 83 April 56 16 8 32 $587 . 70 $10. 49 May 82 27 10 45 $527 . 63 $6 . 43 June July August September November December 1991 Total 438 155 69 214 $2 , 893 . 38 $6. 61 12 . 15% 1990 1112 443 195 474 $7 , 366. 43 $6. 62 12 . 00% 1989 1180 290 182 627 $6, 514 . 24 $5 . 52 15 . 57% / S CL MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: 1991 Fall Programming for the Park and Recreation Department DATE: June 27 , 1991 INTRODUCTION: The Park and Recreation staffing level either needs to be supplemented or program reductions need to be identified and implemented for later this year. BACKGROUND: When Independent School District #720 terminated its support for the Shakopee Community Recreation Commission on December 31, 1990 the City of Shakopee assumed responsibility for funding all recreation activities. At the same time the Park and Recreation staff was reduced by 25% (from 2 professionals and 2 support staff to 1 professional and 2 support staff) by the City Council . After six months experience at this reduced staffing level , extensive overtime is occurring and the staff is experiencing difficulty in completing all required work in a timely manner. Two courses of action are presented for City Council consideration at this time: 1 . Hire additional interim staff (e.g. a recreation intern or a part-time individual) to help with Fall recreation program activities, or 2 . Reduce demand on staff time by cutting program service levels (e.g. eliminate certain recreation activities) . The City Council needs to provide policy direction in the near future. For the longer term (1992 and beyond) the City is in the process of evaluating program and operational changes for the entire City organization, however a interim decision needs to be made in the near future for the Park & Recreation Department. The Park and Recreation Advisory Board is aware of the staffing dilemma previously identified and has discussed the possibility of assisting the City Council by conducting an informational public hearing. ALTERNATIVES: 1. Have the Park and Recreation Advisory Board set a public hearing for late July to discuss the situation with various interested groups and make a recommendation to the City Council. 2 . Make a decision at this time to supplement the Park and Recreation staffing level. 3 . Make a decision at this time to reduce Park and Recreation programs for this fall. RECOMMENDATION: It is recommended that alternative #1 above be followed. ACTION REOUESTED: Direct the appropriate City officials and the Park and Recreation Advisory Board to set an informational public hearing on Monday, July 29, 1991 for the purpose of informing the public of the situation that now exists and for obtaining recommendations on solutions. CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for On Sale 3 .2 Beer License from the Shakopee Ballroom and Banquet Center, Inc. DATE: June 25, 1991 INTRODUCTION & BACKGROUND: The City has received an application from the Shakopee Ballroom and Banquet Center, Inc. , 2400 East 4th Avenue, for an On Sale 3 .2 Beer License. The application is in order. RECOMMENDED ACTION: Move to approve the application and grant an On Sale Non- Intoxicating Malt Liquor License to the Shakopee Ballroom and Banquet Center, Inc. , 2400 East 4th Avenue, Shakopee, Minnesota. JSC/tiv ft' Li 1\1 (31 MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Lease Agreement with the Capesius Agency DATE: June 21, 1991 INTRODUCTION: There is a need to provide an interim lease with the Capesius Agency for the rental of the second floor of the Marquette Bank building. BACKGROUND: In that the City now owns the Marquette Bank building we will have to enter into a lease with the Capesius Insurance Agency. At the current time their lease is on a month to month basis and they have paid for the month of June. The City of Shakopee does not know how much space it is going to need until such time as we have completed certain architectural studies and a space needs analysis. I 've had an opportunity to discuss the subject with Lee Hennen and Sue Sichmeller of the Capesius Agency and we have come to the agreement that it would be most desirable to not enter into any type of long term agreement until such time as the City has completed it' s space needs analysis. Therefore recommending that the City Council authorize the appropriate officials to enter into a 4 month interim lease agreement with the Capesius Agency in the amount of $1200 per month. This amount reflects a rental rate of $9 . 00 per sq. foot. During this interim period the Marquette Bank will provide all of the necessary cleaning and janitorial services for the Capesius Agency as well as providing them with lights, heating, cooling and other utility services. The bank will also be responsible for paying for the taxes on the property during this interim period of time. At such time as we've had an opportunity to determine what the needs of the City of Shakopee are we will then be in a better position to enter into a lease with the Capesius Agency for a longer period of time. RECOMMENDATION: It is recommended that the City Council authorize the appropriate City officials to enter into a lease agreement with the Capesius Agency for a 4 month period at a rental rate of $1 , 200 per month. ACTION REQUESTED: Move to authorize the appropriate City officials to enter into a lease agreement with the Capesius Agency in the amount of $1, 200 per month expiring on October 31, 1991 . - 13 .E CONSENT MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: UNDERGROUND STORAGE TANKS DATE: JUNE 24 , 1991 INTRODUCTION Staff is seeking authorization to expend $6300.00 to upgrade the underground fuel storage tanks at the Public Works yard to comply with EPA regulations. BACKGROUND The City of Shakopee currently has 4 underground fuel storage tanks at the Public Works Facility. A 10,000 gallon unleaded gas tank, two 5 ,000 gallon leaded tanks and a 3 ,000 gallon diesel tank. The tanks were installed in approximately 1976 when the building was constructed. These gas pumps are utilized by all City vehicles, police and fire departments, public works equipment, ( i .e. loaders, grader, street sweeper, tractors, etc. ) , Shakopee Public Utility vehicles and School District vehicles. All gas used is billed back to the appropriate department. The U.S. Environmental Protection Agency has recently issued new requirements for protective devices on underground storage tanks. The City of Shakopee's underground storage tanks must be in compliance with the new federal regulations by December 31 , 1992 (the deadline varies dependent on the age of the tanks) . The new requirements include retrofitting tanks with overfill-spill prevention equipment and corrosion protection equipment. In September, 1990 the City Council authorized the use of an engineering testing firm, Midwest Environmental Control Corporation (M.E.C.C. ) to evaluate the condition of our tanks . and to determine what measures are required to bring our tanks into compliance. On December 3 , 1990 the evaluation was completed and a report submitted to staff. Attachment No. 1 is the conclusion and recommendations from the report. Basically, the report concluded that vapor wells should be installed by December, 1992 in order to be in compliance with the regulations. By 1998, all the tanks would then need to be replaced in order to add corrosion protection and spill/overflow prevention devices to them. Staff has again contacted M.E.C.C. to determine the costs to install the six vapor wells (two per tank) . Attachment No. 2 is indicated in their proposal, they can complete the work for an estimated fee of $6300 .00. This would include site layout, vapor well installation and a report along with training on the monthly monitoring schedule. Once the vapor wells are installed a monitor will need to be purchased and the wells tested once a month. The monitor will cost around $1000.00. Public Works staff will do the monitoring once the program is set up. The Public Works Department has $10,000 budgeted in the 1991 Capital Equipment Budget to upgrade these tanks. ALTERNATIVES 1 . Approve the request and authorize the appropriate City officials to execute the agreement with Midwest Environmental Control Corporation to install vapor wells at the underground storage tanks. 2. Deny the request. RECOMMENDATION Staff recommends Alternative No. 1 . Even through the vapor wells do not need to be installed until December 1992 , the money is budgeted in 1991 and the City of Shakopee would be better off installing the vapor wells as soon as possible. ACTION REQUESTED Direct the appropriate City officials to execute an agreement with Midwest Environmental Control Corporation to install vapor wells at the underground fuel storage tanks at Public Works for a not-to-exceed cost of $6300.00. ATTACHMENT NO. 1 City of Shakopee,Shakopee,MN MECC Project No.1134-0690 5.0 CONCLUSIONS AND RECOMMENDATIONS Tanks #1 - 5 have not yet reached their mean age to leakage (MAL) of 23-33 years. However, they will be required to be in compliance with Federal and State regulations for leak detection by December 1992 and thus, have been categorized as moderate priority tanks. According to the data obtained the most cost efficient method of leak detection for these tanks would be the installation of two vapor wells per tank basin except for the 550 gallon waste oil tank. This would be a total of six vapor wells. The 550 gallon UST can use manual tank gauging alone as, a leak detection method. This method is explained in Appendix D By December 1998, these tanks will be required to contain some type of corrosion protection and spill/overfill prevention device. Since the MAL for most of these tanks will be reached by the year 2000 A.D., it would be more cost efficient to replace these tanks in 1998 with a new, upgraded tank system than to upgrade the existing tanks with corrosion protection and spill prevention devices. We have also been unable to determine if the 550 gallon waste oil tank has been registered. The MPCA apparently has no record of this tank on file and so this tank needs to be registered. If you require any assistance on this please contact us. Page 17 ATTACHMENT NO. 2 Midwest Environmental Control Corp. I I June 6, 1991 111 Mr. Dave E. Hutton, P.E. City Engineer City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: Underground Tank Vapor Well Installations MECC P-1169-0691 Dear Mr. Hutton: We have completed our proposed scope of services for the installation of six (6) vapor monitoring wells located near your underground fuel storage tanks. These vapor wells will be utilized as a means of detecting increases in hydrocarbon concentrations below ground as a means of tank and piping leak detection. ._ 1111 We will provide these engineering services to the City of Shakopee (Client) on a remunerative basis consistent with the attached Midwest j� Environmental Control Corporation (MECC) Fee Schedule and the MECC General Terms and Conditions of Service. An executed copy of this proposal serves as a contract between MECC and the City of Shakopee. We have submitted two copies of this proposal to you. Once accepted, please have the person responsible for the payment of our invoices, sign one copy and return it to us to act as our authorization to proceed. fI AA 3901 University Avenue Northeast, Minneapolis,MN 55421,(612)781-1647,FAX(612)781-1710 Environmental Engineering & Industrial Hygiene Services ATTACHMENT NO. 2 Mr. Dave E. Hutton June 6, 1991 Page Two this • If you have any questions, or would like to discuss a particular aspect of of project, please contact us at (612) 781-1647. We look forward to being service to you. Sincerely, MIDWEST ENVIRONMENTAL CONTROL CORPORATION Ross L. Oilman,Vice President • 1 Environmental Services aig D. Mahlberg,P.E.,CIH President Acceptance: I Authorized Signature (Client) Title City of Shakopee yDate Copyright MECC P-1169-0691,June 1991 N N N ATTACHMENT NO. 2 City of Shakopee MECC Proposal P-1169-0691 INTRODUCTION According to the Code of Federal Regulations (CFR) 280.21, existing underground storage tanks must be upgraded or replaced to comply with the new tank standards by December 22, 1998. The federal regulations also require existing tanks and piping systems be monitored for releases until they are upgraded or replaced. These release detection mechanisms range from internal automated tank sensors to external vapor monitoring wells. Based on our evaluation of the underground storage tanks at the public works department, vapor monitoring wells when used in conjunction with a vapor monitoring probe would be a cost-effective release detection mechanism for the City of Shakopee. I SCOPE OF SERVICES We propose to install six (6) vapor monitoring wells located near each of the four (4) tanks and piping areas. A construction detail of an at grade vapor monitoring well is attached (See Figure 1). The locations of the wells are indicated in Figures 2 and 3. However, a vapor well will not be utilized for leak detection associated with the 550 gallon waste oil tank. The wells will be installed with our Detrich D-50 drill rig complete with a two 11 man crew. Subsequent to the installation, we will assist you in selecting an appropriate vapor monitoring well probe and design for you a monthly monitoring schedule. N N N ATTACHMENT NO. 2 City of Shakopee • MECC Proposal P-1169-0691 • COST ESTIMATE We intend to provide the City of Shakopee with our environmental engineering services on a remunerative basis consistent with the attached MECC General Conditions of Service and the following estimate of costs. Due to potential variables involved in performing our services, we have provided you a range of our anticipated fees based on previous experience. 71 Our invoices will only reflect the actual time and associated expenses incurred while providing you our services. • PHASE COST ESTIMATE I) Site layout and vapor well location identification Services of Project Geologist .3 6 - 7 hrs. @$ 60.00/hr. $360.00 -$420.00 Services of Principal Engineer 1 - 2 hrs. @$ 90.00/hr. $90.00 - $ 180.00 .A Phase I Subtotal w. `" ' $ 450.00 -$ 600.00 %i•.}tq y II) Vapor Well Installation 4 .J Drill rig mobilization / demobilization 411_;_ and project material preparation and ::. steam cleaning $ 600.00 -$ 750.00 Installation of 6 vapor wells approximately 10 - 12 feet deep. Labor and materials, 6 wells, at$ 625.00 -$ 650.00/well $3750.00 -$3900.00s Expendables such as mileage and testing F.., materials, et. al. $50.00 -$ 75.00 ' Phase II Subtotal $ 4400.00 -$ 4725.00 NATTACHMENT NO. 2 City of Shakopee MECC Proposal P-1169-0691 PHASE COST ESTIMATE 1111 III)Report preparation and monthly monitoring scheduling Services of Project Geologist nn 1111 6 -8 hrs. @ $60.00/hr. $360.00 -$480.00 Services of Principal Engineer 2-3 hrs. @ $90.00/hr. $ 180.00 -$270.00 1111 Services of CAD Draftsman 2 -3 hrs. @ $45.00/hr. $90.00 -$ 135.00 111 Services of Clerical Staff 2- 3 hrs. @$ 30.00/hr. $ 60.00 -$90.00 Phase III Subtotal $ 690.00 -$ 975.00 PHASE COST ESTIMATE if Phase I, Site Layout $ 450.00 -$ 600.00 Phase II, Six (6) Well Installations $ 4400.00 -$4725.00 Phase III, Report /Schedule S 690.00 -$ 975.00 TOTAL COST ESTIMATE* $ 5,540.00 -$ 6,300.00 I * Please note that these are estimates only. We intend to work closely with the City of Shakopee in minimizing the fees included on this project while Umaintaining effective end results. If contamination is encountered outside of the tank systems, we will assist you in properly responding and taking the appropriate corrective actions. •U U Raised Area ATTACHMENT N0. 2 '';� :U. ..,y':�>:::;:.;;.t�::.;y.:,.�: ;r•. �.+W. yak::t;.;.,:.\'?'-:.:•. .y..ri:y: ?S�f; .9.4*::.?}:.:}:.� .. y ;.;.::“t • w Labeled,: °"` . Qearly a ed Limited :Q..y Labeled Locking Ca www . w w-� —••zti : - • 0 -.Access Liquid Proof Cover i.::3 MMW .v�%$Nnv}..:.?�\.yv.y: :? Aw�(::�:}r:��v +?.4.: t:;yi?,}�.}}'}{.1:.}}}v+qq..}?3 - • :ice?:.y j.::y} �.�:,S+:Y. ... .. w w w w w w w , .: A AA A w A w w w --//IJJ/JJ A. " - Awwww� A�/ ? w w w w w w w w w w w w w w w A .:::r: E. /concrete/ : ::- Wiz•: ":'':`': Bentonite Powder W4i?` 2 Inch �: PVC Pipe mm Flush Joint • Flint Sand ```:`-- 1 i! I2 Inch Diameter — 10 Slot PVC — ! 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Fill PiPe •:•••;i'i].6.-..iiitM,:::0:::.::::0::::Q..0g,i0:60:•:.it:':::0,miiiitiptbigliiiii:g•gi!liiNglit, •,:::::::::•*::::,:,:.::::::,::4„:,.. .:„,::,„ :..-:.*:•::•:..i:::i;i.::•:.i:K,-:-.1%;V:f...,:K.,.1,:WaiK: Wi.: : .ex::;.ii:i:x*K:K:i*:: ::*::... ........:NPM:,'Aft . .::.?:ii*iiia:i:ii::.:.iiii:31i:::::.?:RM:::Eia:Kw ill Diesel Pump --*;-';?-%.?•; •';')'?• % '). '• Surface Staining •-••:-.•,: •;;•;;;;,-;:. . ..... ••,-,..;::::::„.., II : . I' ..,_ illMidwest Fi.gure 2 . Environmental 111 Control Corp............. Vapor Well Locations City of Shakopee 1111LEGEND MECC Project # P-1169-0691 Scale In Feet NI is lir 0 Vapor Wells Prepared By - Date: II 0 s CFD 6-10-1991 U • . • .• ATTACHMENT NO. 2 3 +m•} 10,000 Gallon �* ' `", I Unleaded Gas +` + #l' Tank >:{:; ,:'is >'t.;:T;:' ` Underground 1> . :V:rhe. ° ��;�•:. Electric ,... it: : » , :« }5: ,I4} :t. i:,, ;. 3i Pum Island : • ::vt : b CiA i-. • n.� } •'v te - ,: A :• : r} + l: YA+�:,f'�w:��•l. +:3:!.y.i:i i.'v:>::i:i::!:i:::i;r:;yy;, �.}:n 3:4'f.}:?-k: }4:5:{{jti;:;:;}i::i}F. itsa 'j•+i}4 nv'v'F::•::}}'.:is i}}::}:.::!::.iii:�:;;Yr?5: :k+t.:-;;-}}13'{: .h .;�r w�q�.} h....................... II r::%:•.::::::ti?i::iiii::::Y::i::::::::i:}%:,.. y'y {]}A...n..}'.n•..::. :i;`.i4k;;{;::r!;ji`j::;;:y;>}''::;:ii:.:}k` •:-,,*.:`:. :. :;f ;;}}!:y:::: -0t v:. }S; RIIP :i\4f�?:;y:{it- lam• F.CV' v, ^ ; F Underground i.:;;i;. : �f �. fi':: :<. Communications .:•,,:,.:,•;44•!.i3..,.•<.,4::: : ::; >: .,4::::::;:: ' :.: ,. iii::iiii:'fi:ii::.::ii:::::::5:: .............................:. f:....................................... •ri:4. �.p...�:. :,:,!.; :i.:::om:i}!!:::.:::.�:::: ::.::..:..:.....-•ri +,. :i UCOQC .vtt:•. :.f' ..i ;¢ii 5 00 Gallon ' > VRegular Gas Tanks x `rxi : h., : > kV36fti Overhead /Power Line rw :;.; 3 ; > ; ; dk i„,:; .; 4 . ..,G ass i Gravel gi I Midwest • Environmental Figure 3 ` I I Control Corp. Vapor Well Locations LEGEND City of Shakopee • I I . MECC Project # P-1169-0691 Scare In Feet N ®Vapor Wells I 0 5 10 15 Prepared By: Date: CFD 6-10-1991 I H rl ONSENT MEMO TO: Dennis R. Kraft, City Administrator I 3/ FROM: Judith S. Cox, City Clerk RE: Fireworks Permits DATE: June 27, 1991 INTRODUCTION: The city has received two requests for permission to have a fireworks display on the 4th of July and one request for permission to have a fireworks display on July 31st. BACKGROUND: The city clerk has been routinely issuing fireworks permits, when the applicant has been in compliance with the state law, paid appropriate fee and provided a certificate of insurance. Minnesota Statutes 624. 22 states, "If the fire chief reports that in the chief's opinion the operator is competent and that the display as planned will conform to safety requirements, including the rules of the state fire marshal hereinafter provided for, the clerk shall issue a permit for the display when the applicant pays a permit fee of $2 . " The city attorney has pointed out that the city code (Sec. 10. 20) prohibits any person to fire or discharge any firecracker, sky rocket or other fireworks except a display of fireworks by an organization or group of organizations may be conducted when authorized in writing by the Council. Valleyfair has requested a fireworks permit for the 4th of July; and, Raceway Park has requested a fireworks permit for both the 4th of July and July 31st. The fire chief has okayed each request and the appropriate fees have been paid. The permits will not be delivered until the certificates of insurance have been received and approved by the city attorney. Although there are only a few requests for a fireworks permit received each year, Council may wish to amend the city code so that they do not have to get Council approval, thereby leaving the processing at the administrative level. If so, Council may wish to direct the city attorney to draft the appropriate amendment for future consideration by the Council. Recommended Action: 1. Approve the request and grant a fireworks permit to Valleyfair Family Amusement Park at Valleyfair for July 4 , 1991. 2 . Approve the request and grant a fireworks permit to Racing Promotions & Precocious Pyrotechnics at Raceway Park for July 4, 1991 and July 31, 1991. 3 . Direct the city attorney to prepare the appropriate ordinance deleting the requirement that city council approve fireworks permits. CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Administrative Policy No. 23 Service Wyes DATE: June 21, 1991 INTRODUCTION: Attached is the revised Administrative Policy No. 23 regarding service wyes for City Council review and approval . BACKGROUND: On March 5, 1991 the City Council reaffirmed their position on Administrative Policy No. 23 , which allows twin homes to share sewer and water services via service wyes. The Council also directed staff to revise the policy in order to clarify it. Staff has revised Administrative Policy No. 23 and the revised one is attached for City Council consideration. The proposal policy has been reviewed and approved by the City Administrator, City Clerk, City Attorney, Public Works Director, Building Official and Utilities Manager. ALTERNATIVES: 1. Approve of the revised policy. 2 . Do not approve it. 3 . Approve it with changes. 4 . Table it for additional staff corrections. RECOMMENDATION: Staff recommends Alternative No. 1. The policy still allows for shared services, which was clearly Council ' s position on March 9 , 1991. But the revised policy provides for language and clarification which will enable staff to administer this policy much easier and alleviate conflicts similar to what happened on the Roundhouse Circle development. ACTION REQUESTED: Move to approve of the revised Administrative Policy No. 23 and direct the appropriate City officials to formally sign the policy. DH/pmp POLICY ADMINISTRATIVE POLICY NO. 23 Subject: Sewer/Water Service Wyes Date Adopted: March 17 , 1981 Date Revised: April 2 , 1991 Source of Authority: City Council This policy allows for the use of wyes to provide shared sewer and water services for twin homes, with the following stipulations: 1. A twin home is defined as two units on separate lots with a shared party wall . 2 . Each unit must have separate sewer and water services from the building to the property line. The "wye" must occur in the street boulevard, which is defined as that area between the curb and gutter and the street right-of-way line (property line) . Please refer to the attached diagram for a typical wye arrangement. 3 . The sewer/water services from each unit should be separated by at least 15 feet whenever possible, unless the soil conditions are such that they will not cause damage to adjacent property if excavated. 4 . The portion of the services from the wyes to the mains must meet the requirements of the Minnesota Plumbing Code, but in general should be the following sizes: Water Service - 1 1/2" minimum Sewer Service - 4" minimum If there are unusual uses whereby these size services are not large enough, wyes will not be allowed. In all cases, the capacity of the services dictate whether or not wyes will be allowed. 5. Even if the capacity of the services is adequate, shared services may be denied if the friction loss is too great due to the building being set back from the street extremely far. 6. The maximum number of lots that will be allowed on a shared service (via a wye) is 2 , no matter what the capacity of that shared services area. 7 . Since it is the property owner' s responsibility for maintenance of their sewer and water services from the building to the mains, the maintenance of the shared services from the wye to the mains shall be included in the "party wall" agreement for twin homes. A copy of said party wall agreement shall be submitted to the City and placed in the property file prior to issuing a Certificate of Occupancy for the twin home. This agreement shall include the County recorder' s document number verifying that it has been recorded. 8 . The installation of the shared service/wyes shall, of course, meet all applicable building and plumbing codes. 9 . At no time should a street be cut open without first obtaining a street cut permit by the City Engineer. 10. This policy only applies to twin homes when there is existing, single sewer and water services from the mains to the property line to avoid a street cut. This policy does not apply to proposed twin homes in new developments or subdivisions where the sewer/water mains have not been installed yet. In that case, separate services can be installed to each unit from the building to the main prior to the street being constructed. This policy has been reviewed and is acceptable to the Public Works Director, Building Official , Utility Manager and City Attorney. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1991. May of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney LOT SPLIT LINE \, DUPLEX/TWIN HOME /w z w I z � I � t- 0 J J WATER SERVICE • CURB STOP w - SEWER SERVICE ROW • 1 _ CURB G EW E • .:..:.::.....:....... ... ► • CURB ROW STANDARD ARRANGEMENT _ LOT SPLIT LINE DUPLEX/TWIN HOME U.1 111.1 Z Z • O O J ' •• WATER SERVICE CURB STOP - SEWER SERVICE ROW CURB • CU. ... ............. .. . ...........................::....::..:. .. .. .....................::::...:..::::............................,.:.:.....:.::...:.. . ... RB .. ..............:.�:..:...:..:................. • ROW • TYPICAL WYE ARRANGEM-ENT ✓5L MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director (DAI-e------ SUBJECT: Alley in Block 48 (Behind Kohlrusch Abstract Building at 128 W. 3rd Avenue) DATE: June 26, 1991 INTRODUCTION: At the July 18, 1991 Council meeting, Councilman Wampach requested that staff investigate a drainage problem in the alley located behind the Kohlrusch Abstract Building at 128 W. 3rd Avenue. BACKGROUND: The subject alley is located in Block 48 which is bounded by 3rd and 4th Avenues and Holmes and Fuller Streets. The alley is paved, but the date of paving could not be determined. In 1988, the owner of Kohlrusch Abstract obtained a building permit to add an office addition to their existing building. The building addition was designed such that the roof is sloped back towards the alley, rather than towards 3rd Avenue or a pitched roof that drains both ways (See Attachment 1) . In addition, the parking area behind the building was paved, essentially making the entire lot impervious. The alley is lower in the center than at the streets and has always drained towards the middle. Prior to the building construction, the water would then drain through the vacant lot and eventually get to 3rd Avenue. By constructing the building the drainage outlet was essentially blocked off and to further compound the problem, the roof and parking areas are contributing more runoff towards the alley. During the construction and periodically since the construction, engineering staff have attempted to have the property owner make the necessary improvements to the drainage, but have met with resistance so far. There is an existing paved drainage channel going from the alley to 3rd Avenue along the 3 foot strip on the west side of the building, but the owner has placed a bituminous curb around the parking lot, preventing the drainage from getting into this drainage channel. To correct the problem, some minor regrading of the parking lot and removal of the bituminous curb to allow the water to get into the channel is needed. In addition, an existing air conditioning unit in the channel may need to be placed on a concrete pad. The other alternative would be for the City to install storm sewer in the alley and connect up to the storm sewer in Holmes Street. The alley would then need to be reconstructed since the existing pavement is starting to reach the end of its service life. The estimated cost to reconstruct the alley is preliminarily determined to be in the $8 , 000. 00 - $10, 000. 00 range. The estimated cost of the storm sewer would be between $4 , 000 . 00 - $6, 000 . 00 . The City Council would need to establish a policy on assessing alley reconstruction and the 25% street assessment policy would certainly be one option. The storm sewer costs would be borne by the Storm Sewer Utility Fund. Based on those assumptions the net cost to the City would be in the $10, 000 . 00 - $13 , 500 . 00 range to install a storm sewer and reconstruct the alley. ALTERNATIVES: 1. Direct staff to notify the property owner to make the necessary drainage improvements. 2 . Direct staff to prepare a feasibility report on reconstructing the alley and adding a storm sewer to the alley. 3 . Do Nothing. 4 . Direct staff to take other action. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to direct staff to notify the property owner at 128 W. 3rd Avenue to make the necessary drainage improvements to the parking lot to eliminate a drainage problem created by the building construction. (Council may wish to provide staff with additional direction if the property owner does not comply with the request) . DH/pmp DRAINAGE 4 �-moi- _ 1 s j -34 ATTACHMENT NO . 4 8" 1:7wr, Fcl to, Socxrr r. Z. 1,141.4sar,c — - C-7 • 1 Ailey ` 1 K. T ► F V ON t( 0,0/V: 7�L a✓a7 _-- -o" - • • 111 i it t. p 11 site Flan: In west Third Avenue - Snakopee (Uriginal plat) Owner: J. C. kohlrusch ATTACHMENT NO . 2 3RD AVE. 1/✓L--s T f FA R K /I j? ��-� - -. • . r•-• ; j' , 1 -- i I\ L CY—T—. Ni, • • QA i� p 67 ;. " Qr 7005' S riN43L174.-.43L174.-. w••t '�t I' F X l G c� 0 „Deis ii.,,.. ..,- GN .4,0 7- a.iNE /'/-op os.ED BuI'-t” 4 3,.._4 ,;_. i 41 r w N • V(y S7 _; "flit' T , .:: /P PARKING ,2_6-,30 : 5 \ r ALLEY p , / 5 -4e TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Clerk and Treasurer Bonding - follow up DATE: June 25, 1991 Introduction A recent article in the League magazine addressed employee bonding. The City of Shakopee has not changed the bond amounts of employees in recent years and therefore Council may want to review the issue. Background The City of Shakopee has a $50, 000 blanket bond covering all employees. The blanket bond does not cover the Clerk of the Treasurer. These two position each have a separate $100, 000 bond. The limits of the bonds have not been changed in recent years. A recent article in the League magazine reviewed employee bonding, especially the treasurers bond. An index developed by the Government Finance Officers Association (GFOA) to determine the amount of bonding recommended is based on the amount of money flowing into the Treasurers office and the amount of securities in the portfolio. Based on the index, the amount of bonding for the cash flow portion would be about $200, 000. Adding to that, the index for the portfolio would push the bonding amount as high as one million, depending on how one would classify the various securities as negotiable. The Treasurers office recorded $16,240,263 in revenue for 1990 and the 1990 year end cash and investments under the Treasurers management was $24, 238,469. The Scott County Treasurer has a $100, 000 bond. Council sets the amount of bonding for the employees. My own feeling is that the blanket bond of $50, 000 is probably adequate. The Clerks bond at $50, 000 is probably adequate. The Treasurers bond at $50, 000 is below the range indicated by the GFOA and Council should review the limits they wish to have on the position. The approximate premiums for different levels are: $50, 000 limit $225.00 premium $100, 000 limit $400. 00 premium $250,000 limit $825.00 premium $500, 000 limit not available $1,000, 000 limit not available The bonds are calendar year bonds. Council can direct that the current bond be changed or wait until the renewal to make any changes. James Streefland of Jaspers, Streefland and Co. has no recommendation other than that Council consider the following information. Shakopee school district has a $50, 000 bond on its employees. The Fire Relief Association should have a bond on its treasurer in the amount of 10% of the assets or $500, 000 whichever is less. A bond in the amount of 10% of assets is common for retirement plans. There are no audit guidelines for the amount of employee bonding and $50, 000 is a common bond amount. Will Personius, the underwriter for the League program that handles our insurance, has no statistics but estimates that about 75% of the cities he is aware of have $50, 000 limits with the range going from $25, 000 to $100, 000. Limits of $400, 000 are available. Alternatives 1. Reduce the amount of bonding. 2 . Status Quo. 3 . Increase the amount of any or all bonds. 4 . Increase the Treasurers bond to $100, 000. 5 . Increase the Treasurers bond to $250, 000 . 6. Other amount changes. 7 . Make any changes at renewal or sooner. Recommendation Personally, the Treasurer is better off with the lowest bonding Council will accept because if something would happen to generate a claim under the bond, the bonding company is going to come after the Treasurer personally to collect. Therefore I may be in a position where I should not be making a recommendation. Council should discuss the issue and decide what bonding level they wish to have. Action Discuss and give staff direction on what changes to make (if any) and when to make them. 13Z' CONSENT Without detailed checking, Finance staff is not aware of any bills in the attached bill lists that would cause the respective division to exceed the division total budgets adopted by Council. r * r * rr * r r * r * r * r * * r - V * V * VV * V V * V * V * V * VVVVVVVV VV * -4 (") CO V * V * VV * • V V * V * V * V * VVVVVVVVVV * V 2 0 I-. * r * 00 * 0 0 * 0 * 0 * 0 * 0000000000 * 0 m I-•• 1-• * 0 * Cp CO * C0 ( * m * U) * (A * AAAAAAAAPA * 0 C) r * 0) * WW * 0 CO * W * CO * 04 * mm mmmm(mmM * N A C) M Z 1 O -< 0 O M i 0 0 00 0 0 0 0 0 0000000000 0 a 0) 0) O0! 0) 0) O) 0) 0) 0)0)0)0)0)000)010) O -4 U) \ \ \\ \ \ \ \ \ \\\\\\\\\\ \ m Z NJ NJ N N N N N NJ N N N N N N N N N N N N D 0) 0) OM 0) 0) 0) 0) 0) 0)0)0)0)0)0)040)0)0) 0 7 \ \ \\ \ \ \ \ \ \\\\\\\\\\ \ 0 t0 t0 C0 c0 C0 t0 C0 C0 C0 (0(0(0(0(0(0(0(0(0(0 O m r r rr r r r r r s'- m M D 3 0 C Z rr rr WW rr 00 -I 00 Cu 0 0)r A 00 WW WW rt.-. 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A AA A A A A A A A 0 N N N N W N W W N W W N W W W C W r r r 0 r COW r CO v r N V W Z N 0 0 0 N U) 00 0 r 0 0 0 0 0 -4 I I I I I I I I I I I I I I I W A 0) A 0 O) W W 0) W V A CO r r Z r N r A 0 N NN N r N A r- A N 0 r V r r 0 N rr N N r r r W r 1 I I 1 I I I I 1 1 I I I 1 I W A Of A 0 0) W W 0) W V A CO r r 1-s r N r A 0 N NN N r N A r A 0 Z W Of Of 0) 0 iC0 '-' rn V MI I • 0 0 r 1 CO 4* r m v (n D * * * * * * 03 0 * * * * * * D m * * * * * * C) I I I I I I rn C) A C) C) C) C) 0 0 0 0 0 0 O) • rr r r r r r rr r r r r r rr rr rr rr r V v V V v v V VV V v v v v VV VV ...IV V V C) CO Vv v v v v v vv v v v v v vv vv vv vv 2 CO 0000 00 CO CO CO 00 0000 00 0 CO 00 0 0000 0000 0000 COW m r NN N N N N r rr r r r r r rr rr rr 00 C) AA W N r 0 (D 000 V 0) VI A W NN rr 00 OW 7C C) H Z V 0 < 0 0e 00 0 0 0 0 0 00 0 0 0 0 0 00 00 00 00 D ' MM 0) 0) 0 0) 0) mm 0) 0) W 0 0 mm mm mm mm -( N �-. � � � � �� - � �'-. �� �-, �� m 2 NN N N N N N NN N N N N N NN NN NN NN D MM 0) 0 0) 0) 0) MM 0) 0) A 0) 0) mm mm mm mm 7C \\ \ \ \ \ \ \\ \ \ \ - \ \\ \\ - - 0 coup (D (O (O (0 CO cow (O 0 (D CO (0 00 CO(O 00 IOW rr r r r r r rr r r r r r rr rr rr rr m m r D r v W 1 rr 0 N v 0 00 0)0000 C Z N r rr NN AA r rr V)V) U'(11 N r r 000 -1 00000 WW NN 00 00 OM W00(14 (110 00 rr 0000 AA v0r W000 0)0000 000 W -Ov 00 00 00 AA (1(0 000 00 0000 vv 00 00 (MU1O 000) (00(0 000 r 000 00 00 00 00 00 00000 00 VV (0(0 00 00 "Ov 000 00000 000 0 rOr 00 00 00 00 00 000 00 0(1) 00 00 00 000 00000 NON 000 0 * * * * * * * * * * * * * * * * * .1-4 N 3 Cl) U) 0 mm a c.) 0 3 3 c-i0+ 33 33 mm 0 1-4 �� O O r Z e..41 i DD >> MM 00m Z S E -4 DD Z 2 -c 00w= =� mx, 00 Cl) F-( -C ZZ N Z 3 N D mm xx "(V NN 0 -1 m D 00 m D A >X* <-< -i-1 < 00 -4 D '1 C 0 ►r►-( > 0 rr m r 'TI" S2 00 = -4m 0 m NU) C Cl) C) m m -1-4 CC 00 -I-1 Z m r r+ -( -1 C)G) r r m x 0 r r 0 U, axi 0 0 -c a s-�r) mm << c c O DD 1-4 -1 -< -1 H#-( -4 0 m ZZ ZZ 00 A A0 D = < mm C) m 0 0 0 00 ZZ -4-4 _ -i...( W m m re m 00r X r 0 NN D C v) D rn u) C m m N '0 C C > Z C C) C 'a D r Z 4-4C) C 3 = m r C Z - 4-+ -I m -1 v A r 'v XI U) m 0 0 Cl)• -4M 0-4 Cl) v) v 0 0 0-4 m C) m 0 0 01 0-1 0-4 rr H OM C C X) C 0 OM 0 0 0 -) DO OM Om -4-4 -( ZD v 'a 0 V Z ZD C 0 C Z 2 '0-1 ZD ZD m T< V 'a m V m m< - M m rn 1-40 v< m< 00 3 M r r r m 'a 0 v 74 -(a rn m mm Q•r M M N ►-( Q. 12'r 2 R• D R•r Ref- 'v'a 0 m (n2' N Cl) = N U) N!2• D O D N 3 rC 012.( n R • • 0f/) N 0 < A 0 Is a r 0 V mm C) 0 -s-s C) 20 S 20 Z m Z I = Ar SU) 20 -4•1 M OC 0 OC -I 0 -4 0 0 C OC OCM OM v 1-4 Oro 0 ON 0r < 'a 4-0 fU) -4 U)- N U)- Cl) 0� NN O 0 N --1 -4 -1 -4 Z 00 0 0 0 0 0 00 0 00 0 0 r 00 00 00 0000 D rr r r r r r rr r A r r W rr rr rr 00 C) I I I I I AA A A A A A AA A N A A A AA AA AA NN 0 WW N N W N W WW N W N W Vi VIN WW WW WW C (OW r r r r (0 (0W W 0 W (0 r r N (OW (0W 00 Z 00 0 0 0 0 0 00 N N N 0 (0 rN 00 00 00 -4 I i i i I 4 i i I I I I I t i I i I W W W W 0) 0) W W W W 0 0) A 0 AA W W WW 00 Z NN r r r r r - NN r 0 r N 0 NN NN NN 00 0 rr N N r r r rr W 0 r r 0 r0 rr rr 00 I I I I WW W W 0) 0) W WW W 0 0) A 0 AA WW WW 00 4-4 NN r r r r r NN r 0 r N 0 NN NN NN 00 C r N A (O V W (J 0 r r 0 V N 0 N A 0) N 00 V 0 0 (A V) W N N 0 CO V V) 0 A V CO -0 I W 0 • 0 0 ►" 1 0 is r 3 m N D N G) D m G) M v * r r - r r 4-.*-• r * V V V V V vv C) co _ * V V V V V vv 2 (a * 00 0o CO CO 0o 0o 00 m r * W NJ N N N NN C) * O CO CO v 0) Ui Ui S 0 rr z - 0 < 0 0 m O 0 0 0 0 0 0 > 0) 0) 0) 0) 0) mm -4 C/) \ \ \ \ \ \\ m x N N NJ N NJ NN D 0) 0) 0) 0) 0) MM 7 \ \ \ \ \ \\ 0 (O <0 (D (D (D CO CO - r r r r 4-.1-• m m r r - D W N 1 V (D r U) 0 V vN)-- A (510A AP C N (D0A0)0)0)0 U4r 0)0) NN NN WrN -4 r (0 V UIN0)0)00.00 WW vv MOO 00 000 W 0)030MvO AON 0)0) vv 00 U)U) 00 WWO co 0U)W WAr0)OA 00 MOO (D(0 0)0) 00 NN0 0 0U)Wr DO U)OQ) 00 00 U)U) vv 00 0000 * * * * * * -4 0 D < Z m --44 0 4 0 mmmm-nmmmm m - r 4.4 C) DD -4 C C C C C c C C C m C) Z x r r D Z Z Z Z Z Z Z Z Z N A D 22 < I— 000000000 D Z C) N mm m 71 N -4 MM Z MMMv 4WI-r0 X CO -1 D 11 0 0)A1.....Wr1-..AWr 0 r 4-4 70 0 0 z m 33 -4-4-4-(-4-1-I- -I C 0 N DD 0 000000000 0 m 00 2 -4-4-4-4-4-4-4-4-4 -4 m 3 m= m DDDDDDDDD CO D C) rrrrrrrrr C) 4-44-4 7 C) 7 ZZ 0 00 m m i_ O m m 70 7M7,001-1-00 -1 C 0 m m mm )-r mo›--Im(DDDm z -4 C 0 0 00 -4 1.C1<0 C0> 0z D r v C C CC m >J.73mmmr z7zm < "0 - M r-1 rr I -4Q0173 0 70 m m r- v v vv r 1.-tp-tm> r 0 r 0 -4 r0rix-imr m 1 1 II m A mo-ti N 24 3 N D D >I. 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Cn < W I�-' > CD HH < Cl) r• Cn 'Y H • c+ W a' a) a c+ a C) LA) CD a a a' vl 0 vl P a a H• O v1 Cn a P H P 'i 7s• sr a n a' a x a uJ '°a CD Co iCD° CD (0 '°b a) '°b Z CD a) 'i P. a `� CD 'i -ffa' n r x H OD . CA w v1 N N H '0 4- V1 r CO H 0 3 0o H N vo w O CT 1 O H w Co N 0 c* H 4' H 1 vl N 0\ VI � N w \O 0 VI N . 0 CO . N 0 H Vl 1 H 1 OD °\ H CO 0 w 0 CO CO 0 H 0 0 \n \O - 0 0 0 vl 00 H O \n 1 4' O O VI VI H O H 4' 4- r O H 1 O O w H 0 0 ON a\ 0 0 \n 0 0 \O 0 H \O 1 'n 0 0 CO 0 0 1 C 3 O Z r y = C) C) cf• CD C z S r (D > P) go C n H I N 3 0 C 'o w m Q. Cl- o C 3 (D 0 3 CD c+ c+ N �] p C W c+ C7 fr C1 O O /1 0\ C W I- 0 Na C13 CD Z t" O ) (33 X10 O O •-‹ t7 C-1 • 0 • CD 3 0. 0 n C) 3 / 2K TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1991 Audit Services DATE: June 26, 1991 Introduction Now is the appropriate time to begin selection of a auditor for auditing fiscal year 1991. Background I The firm of Jaspers & Streefland has done the audit for the City for almost 30 years with the exception of having the State Auditor for 1969. The same individual has been doing the audit for more than 13 years. Staff has recommended changing auditors for about the last nine years, primarily in order to have a fresh look at the financial operations of the City. Council has continued to retain Jaspers, Streefland & Company. Accordingly, the motion drafted below reflects past Council actions in retaining the previous auditors. The price quoted by Jaspers, Streefland & Company has been reasonable and stable over the last few last years and will probably be among the lowest quotes that the City would receive from qualified firms. Council should decide to change auditors or not because shopping around raises questions in other firms minds whether it is worth responding if it appears that the city is just checking prices. Selection of an auditor should be based on giving more weight to qualifications than to price. Alternatives 1. Solicit proposal from Jaspers & Streefland. 2 . Solicit proposals from firms other than Jaspers & Streefland. Recommendation The recommendation is to change auditors due to the number of years that the same person has done the audit and to get a fresh look at the operation of the city. This is not a negative reflection on the services provided by the current audit firm which is very responsive and cooperative with city staff. Some cities routinely change auditor every three or five years. Many of the larger audit firms rotate auditors on specific jobs to achieve the "fresh look" . However, in recognition of Council action over the past nine years, the action drafted below is consistent with past Council action. Action Move to solicit a proposal from Jaspers, Streefland & Company for fiscal year 1991 audit services. /3 .,C, TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Defeasance of TIF Bond Issues DATE: June 25, 1991 Introduction & Background Council directed that bond counsel prepare resolutions defeasing the three TIF bond issues that have pooled support of districts 1 - 6. If Council passes the three resolutions defeasing the bond issues, then it may also close TIF districts 2 , 3 and 6. Attached in order of the benefit to the city of defeasance, are the three resolutions for the bond issues. Resolution No. 3424 for the 1987B bonds Resolution No. 3425 for the 1986B bonds Resolution No. 3426 for the 1987A bonds Resolution No. 3427 closing districts 2 , 3 and 6 The impact on the tax statements of an $80, 000 house in Shakopee would be about seven dollars as a result of closing TIF districts 2 , 3 and 6 . Council should continue discussion on the defeasance of the bond issues if it desires to do so. The three bond issue resolutions must be passed before the resolution closing the districts can be adopted. Once the three bond issues are defeased, there is no basis for keeping the three TIF districts open because there is no debt that the districts are pledged to support. Therefore, the second half of pay 1991 property taxes from the three districts are surplus increment to be distributed by the County to the taxing jurisdictions. In order to affect the taxes payable in 1992 , all the above resolutions must be adopted in early July. Alternatives 1. Status Quo 2 . Adopt one of the defeasance resolutions 3 . Adopt two of the defeasance resolutions 4 . Adopt all of the defeasance resolutions 5. Adopt all four of the resolutions Action 1. Offer Resolution Number 3424 A Resolution Providing For Defeasance Of General Obligation Tax Increment Bonds, Series 1987B, and move its adoption. 2 . Offer Resolution Number 3425 A Resolution Providing For Defeasance Of General Obligation Tax Increment Bonds, Series 1986B, and move its adoption. 3 . Offer Resolution Number 3426 A Resolution Providing For Defeasance Of General Obligation Tax Increment Bonds, Series ' 1987A, and move its adoption. 4 . Offer Resolution Number 3427 A Resolution Providing For Termination Of Tax Increment Financing Districts and move its adoption. RESOLUTION NO. 3424 RESOLUTION PROVIDING FOR DEFEASANCE OF GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1987B BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows : Section 1 . Recitals . 1 .01 . The City presently has outstanding $1, 525, 000 principal amount of General Obligation Tax Increment Bonds, Series 1987B (the "Bonds") , which mature on February 1 in the years 1992 through 2003 . Bonds maturing in the years 1998 through 2003, in the principal amount of $935, 000 (the "Callable Bonds"") , are subject to redemption and prepayment at the option of the City on February 1, 1997 (the "Call Date") . 1 . 02 . There are pledged to the payment of the principal of and interest on the Bonds tax increments derived and to be derived from Tax Increment Financing Districts Nos . 1 through 6 (the "Tax Increments") established in the City' s Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Financing Districts") . The City presently has on hand Tax Increments in the amount of $ 1 . 578, 300 , which is sufficient to pay the principal of and interest on the Bonds to and including the Call Date and to redeem and prepay the Callable Bonds on the Call Date . 1 . 03 . Under City Council Resolution No. 2841 pursuant to which the Bonds were issued (the "Bond Resolution") , the City may discharge its obligations with respect to the Bonds, including the pledge of the Tax Increments for their payment, by appropriating for the payment of the Bonds and depositing irrevocably in escrow, with a bank qualified by law to act as an escrow agent for this purpose, cash and securities of the type described in Minnesota Statutes, Section 475 . 67, Subdivision 8, and meeting the requirements of Section 475 . 67, Subdivision 6 . Section 2 . Appropriation; Escrow Authorized. 2 .01 . There is hereby appropriated to the sinking fund established for the payment of the Bonds in the Bond Resolution, so much of the Tax Increments now on hand as is necessary to discharge the City' s obligations with respect to the Bonds as described in Section 1 . 03 . Tax Increments deriving from Financing Districts Nos . 2, 3 and 6 shall be used first for this purpose . The Tax Increments so appropriated shall be deposited irrevocably in escrow for this purpose on or before August 1, 1991, and shall be invested for this purpose as described in Section 1 . 03 . 2 .02 . The Mayor and City Administrator are authorized and directed to enter into an escrow agreement with a qualified bank providing for the establishment of the required escrow, for the deposit and/or investment of the Tax Increments so appropriated, for the redemption and prepayment of the Callable Bonds on February 1, 1995, and for the payment and redemption of all outstanding Bonds and the interest thereon when due or upon the earlier date specified for their redemption and prepayment . Passed in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of July, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney RESOLUTION NO. 3425 RESOLUTION PROVIDING FOR DEFEASANCE OF GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1986B BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows : Section 1 . Recitals . 1 . 01 . The City presently has outstanding $1, 380, 000 principal amount of General Obligation Tax Increment Bonds, Series 1986B (the "Bonds") , which mature on February 1 in the years 1992 through 2001 . Bonds maturing in the years 1996 through 2001, in the principal amount of $940, 000 (the "Callable Bonds"") , are subject to redemption and prepayment at the option of the City on February 1, 1995 (the "Call Date") 1 . 02 . There are pledged to the payment of the principal of and interest on the Bonds tax increments derived and to be derived from Tax Increment Financing Districts Nos . 1 through 6 (the "Tax Increments") established in the City' s Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Financing Districts") . The City presently has on hand Tax Increments in the amount of $ 1. 431, 800 , which is sufficient to pay the principal of and interest on the Bonds to and including the Call Date and to redeem and prepay the Callable Bonds on the Call Date . 1 . 03 . Under City Council Resolution No . 2583 pursuant to which the Bonds were issued (the "Bond Resolution") , the City may discharge its obligations with respect to the Bonds, including the pledge of the Tax Increments for their payment, by appropriating for the payment of the Bonds and depositing irrevocably in escrow, with a bank qualified by law to act as an escrow agent for this purpose, cash and securities of the type described in Minnesota Statutes, Section 475 . 67, Subdivision 8, and meeting the requirements of Section 475 . 67, Subdivision 6 . Section 2 . Appropriation; Escrow Authorized. 2 . 01 . There is hereby appropriated to the sinking fund established for the payment of the Bonds in the Bond Resolution, so much of the Tax Increments now on hand as is necessary to discharge the City' s obligations with respect to the Bonds as described in Section 1 . 03 . Tax Increments deriving from Financing Districts Nos . 2, 3 and 6 shall be used first for this purpose . The Tax Increments so appropriated shall be deposited irrevocably in escrow for this purpose on or before August 1, 1991, and shall be invested for this purpose as described in Section 1 . 03 . 2 .02 . The Mayor and City Administrator are authorized and directed to enter into an escrow agreement with a qualified bank providing for the establishment of the required escrow, for the deposit and/or investment of the Tax Increments so appropriated, for the redemption and prepayment of the Callable Bonds on February 1, 1995, and for the payment and redemption of all outstanding Bonds and the interest thereon when due or upon the earlier date specified for their redemption and prepayment . Passed in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of July, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney RESOLUTION NO. 3426 RESOLUTION PROVIDING FOR DEFEASANCE OF GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1987A BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows : Section 1 . Recitals . 1 . 01 . The City presently has outstanding $1, 450, 000 principal amount of General Obligation Tax Increment Bonds, Series 1987A (the "Bonds") , which mature on February 1 in the years 1992 through 1995 . Bonds maturing in the year 1995, in the principal amount of $400, 000 (the "Callable Bonds"") , are subject to redemption and prepayment at the option of the City on February 1, 1994 (the "Call Date") . 1 .02 . There are pledged to the payment of the principal of and interest on the Bonds tax increments derived and to be derived from Tax Increment Financing Districts Nos . 1 through 6 (the "Tax Increments") established in the City' s Minnesota River Valley Housing and Redevelopment Project No . 1 (the "Financing Districts") . The City presently has on hand Tax Increments in the amount of $ 1, 496 . 500 , which is sufficient to pay the principal of and interest on the Bonds to and including the Call Date and to redeem and prepay the Callable Bonds on the Call Date . 1 . 03 . Under City Council Resolution No . 2795 pursuant to which the Bonds were issued (the "Bond Resolution") , the City may discharge its obligations with respect to the Bonds, including the pledge of the Tax Increments for their payment, by appropriating for the payment of the Bonds and depositing irrevocably in escrow, with a bank qualified by law to act as an escrow agent for this purpose, cash and securities of the type described in Minnesota Statutes, Section 475 . 67, Subdivision 8, and meeting the requirements of Section 475 . 67, Subdivision 6 . Section 2 . Appropriation; Escrow Authorized. 2 . 01 . There is hereby appropriated to the sinking fund established for the payment of the Bonds in the Bond Resolution, so much of the Tax Increments now on hand as is necessary to discharge the City' s obligations with respect to the Bonds as described in Section 1 . 03 . Tax Increments deriving from Financing Districts Nos . 2, 3 and 6 shall be used first for this purpose . The Tax Increments so appropriated shall be deposited irrevocably in escrow for this purpose on or before August 1, 1991, and shall be invested for this purpose as described in Section 1 . 03 . 2 . 02 . The Mayor and City Administrator are authorized and directed to enter into an escrow agreement with a qualified bank providing for the establishment of the required escrow, for the deposit and/or investment of the Tax Increments so appropriated, for the redemption and prepayment of the Callable Bonds on February 1, 1995, and for the payment and redemption of all outstanding Bonds and the interest thereon when due or upon the earlier date specified for their redemption and prepayment . Passed in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of July, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney RESOLUTION NO. 3427 RESOLUTION PROVIDING FOR TERMINATION OF TAX INCREMENT FINANCING DISTRICTS BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows : Section 1 . Recitals . 1 . 01 . The City has heretofore established Tax Increment Financing Districts No. 2, 3 and 6 (the "Financing Districts") in its Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Project") , and has pledged the tax increments derived and to be derived therefrom (the "Tax Increments") to the payment of the following bonds of the City: (a) General Obligation Tax Increment Bonds, Series 1986B, (b) General Obligation Tax Increment Bonds, Series 1987A, and (c) General Obligation Tax Increment Bonds, Series 1987E (the "Bonds") . 1 .02 . This Council, by its Resolutions Nos . 3424 , 3425 and 3426 (the "Resolutions") , adopted on this date, has irrevocably appropriated all of the Tax Increments now on hand and certain other tax increments pledged to the payment of the Bonds, to the sinking funds established for their payment, and has provided for the payment and redemption of the Bonds and the interest thereon when due or to and including the date on which they have been called for redemption in the manner authorized by the resolutions authorizing their issuance and in accordance with law. The effect of the actions authorized by the Resolutions when completed will be to discharge the City' s obligations with respect to the Bonds and the pledge of the Tax Increments for their payment . 1 . 03 . Following the completion of the actions authorized by the Resolutions, the City will have expended all Tax Increments received or to be received on or before August 1, 1991 . 1 . 04 . There are no other obligations of the City for which the Tax Increments have been pledged, and there are no other public redevelopment costs of the Project to be paid from the Tax Increments . Section 2 . Termination of Financing Districts . 2 . 01 . Upon completion of actions authorized by the Resolutions and discharge of the City' s obligations with respect to the Bonds, the Financing Districts shall be and are hereby terminated, and the Tax Increment Pledge Agreements entered into with respect thereto are terminated. 2 . 02 . All Tax Increments derived from the Financing Districts after August 1, 1991 shall be retained by the Scott County Auditor and distributed among all taxing jurisdictions in accordance with law. Passed in Regular Session of the City Council of the City 1 of Shakopee, Mi'nnesota, held this 2nd day of July, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney # l3 I'1 MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Authorization to Interview Design Professionals for the New Shakopee City Hall DATE: June 27, 1991 INTRODUCTION: In that the City now owns the Marquette Bank building (located at 129 S. Holmes Street) it is appropriate to take the next step towards having the building ready for occupancy early next year. BACKGROUND: Modifications need to be made to the building in order to have the building function efficiently as a new city hall. The City needs to meet applicable State and Federal Laws relative to handicap accessibility and should also evaluate any asbestos problems which the building might have so that necessary remedial action can be taken prior to occupancy by the City. In order to maximize the utilization of this building as a city hall, a space analysis of the building should be conducted. A determination needs to be made as to where the City Council Chambers will be located and then to locate the other city hall uses. It will be necessary to design the interior in such a way as to both maximize the efficiency of the building and to provide adequate security for equipment and records during evening hours when the building will be open for public meetings. This is also the time to plan for the computer, telephone and cable T.V. systems and infrastructure. Once the space allocation, design and engineering phase of the study have been completed interior designer service, will be needed. In that this building will most likely serve as the Shakopee City Hall for the next several decades, the City Council has an opportunity to provide for a facility that the community will view as a asset. As I envision this process, the City will function as the general contractor/owner of the building and hire only those services necessary to provide for the remodeling of the building as the new city hall, rather than to hire one architectural firm to provide all required services for this project. Subsequent to the conduct of interviews a preliminary budget will be prepared for City Council consideration. Once the interviews have been concluded recommendations will be presented to the City Council for the hiring of required firms. ALTERNATIVES: 1 . Direct the City Administrator to initiate the interview process for the hiring of appropriate design professionals to prepare plans for the renovation of the new Shakopee City Hall . 2 . Take some other course of action. RECOMMENDATION: Alternative No. 1 above is recommended. ACTION REQUESTED: Authorize the City Administrator to interview architectural, design and engineering professionals for work on the new city hall and to make recommendations to the City Council on which firms to hire later this summer. CONSENT n N MEMORANDUM TO: Dennis Kraft, City Administrator FROM: Karen Marty, City Attorneyk''f DATE: June 25, 1991 RE: Fire Agreement with Minn. DNR BACKGROUND: In early April the Minnesota Department of Natural Resources requested the City to execute a contract with it to provide fire protection to lands administered by the Minn. DNR and the U.S. Fish and Wildlife Service. After we executed the agreement, the Minn. DNR re-read their contract form, and realized that they had prepared it incorrectly: They cannot make payments for the land administered by U.S . Fish and Wildlife. They have now provided us with a new, corrected, agreement. ALTERNATIVES : 1. Approve the corrected agreement. 2 . Refuse to approve the corrected agreement. RECOMMENDED ACTION: Authorize the appropriate city officials to execute a corrected Cooperative Fire Protection Agreement with the Minnesota Department of Natural Resources. [25MEMO] F-8 8175 MINNESOTA DEPARTMENT OF NATURAL RESOURCES COOPERATIVE FIRE PROTECTION AGREEMENT THIS INDENTURE, Made this 1st day of April 19 91 by and between the State of Minnesota acting by and through the Commissioner of the Department of Natural Resources, hereinafter referred to as the "State" and City of Shakopee , hereinafter referred to as the "Unit". WHEREAS, the Commissioner of Natural Resources is charged with the duty of preventing and extinguishing forest fires; WHEREAS, the State desires and need support in preventing and suppressing wildfires which for the purpose of this contract mean any forest or prairie fire which may or may not be hazardous to structures; and WHEREAS, the Commissioner of the Department of Natural Resources and the Unit are authorized under M.S. 88.04 to cooperate in the prevention and suppression of wildfires; and WHEREAS, the Commissioner of the Department of Natural Resources is authorized under M.S. 84.025 to enter into this contract;and WHEREAS, the Unit has established a Fire Department to extinguish fires within its statutory authorized boundaries and has contracted with certain other local units of government for joint fire prevention and protection; NOW THEREFORE, it is mutaily understood between the parties hereto that the State is primarily responsible for the prevention, detection and suppression of all wildfires and the Unit is primarily responsible for the prevention; detection, and suppression and structural fires that occur within the subject area of this contract; that the purpose of this contract is to enable the State through the Department of Natural Resources (DNR) to better their cooperative effort in the prevention and suppression of all fires within the subject area of this contract; that in consideration for the mutual benefits derived herein, The Unit shall: 1 . Provide wildfire protection on all DNR administered land within the Unit ' s fire protection area . It is mutually understood and agreed , however between the parties hereto that at times , weather and road conditions through the various seasons of the year may interfere with rendering the service and/or that the unit has been previously engaged in fire suppression acitivities may interfere with rendering the service described herein. In the event thereof , the failure of the Unit to furnish the described service shall not be considered a breach of this agreement . However , the Unit agrees to make a reasonable effort to secure alternate firefighting/rescue services from a surrounding community . 2. Report all wildfires located on DNR administered land . on form F-5 Coorerative Wildfire report . The State shall: 1 . Provide form F-5 cooperative Wildfire Report 2. Provide specialized equipment and training as needed and/or requested by the Unit . 3 . Reimburse the Unit at the rate of $ 185 . 00 per hour for wildfire suppression activities on DNR administered land . This agreement is effective on the dare hereof and is to continua in force until terminated by either party giving ten (10) days' written notice to the other. IN TESTIMONY WHEREOF, The said parties of the first part have hereunto set their hands the day and year first above written. UNIT or CONTRACTOR: • /s/ Date • State of Minnesota Department of Natural Resources /s/ Area Forester Supervisor Date 13c MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Derby Days DATE: June 28, 1991 INTRODUCTION: The 1991 Derby Days Committee has put together a fantastic line-up of activities for this years celebration. The celebration will be held on August 1st - 4th. The Derby Days Committee has requested that I share with the City Council the major activities and events planned for this years celebration. The Committee would also like to request City Council assistance in several areas. BACKGROUND: For the past three years the majority of the Derby Days activities have been held at Lions Park. This site provides an excellent location for the community celebration because it is served with restrooms, shelter facilities, electrical service and ample parking. Shown in Attachment #1 is a flyer that indicates the major activities planned for this years celebration. The annual Derby Days Celebration is held in conjunction with the community Sidewalk Sale. In the past, several Downtown Merchants have utilized the sidewalk and a portion of the City Street to display their merchandise. In a related matter, food and refreshments have also been available at Lions Park in conjunction with our celebration. Both cases involve the use of City property. Section 7. 08 of the Shakopee City Code allows for the sale of goods upon public property with City Council approval. Therefore, the Derby Days Committee would like to request City Council to approve the sale of goods on Cityproperty by the arts and crafts vendors, food and refreshment vendors and Downtown Business Merchants during the Derby Days Celebration. In order to provide a secure and safe venue for the Derby Days Celebration, the Derby Days Committee would also like to request City Council to consider authorizing the use of City park and/or maintenance crews to assist in preparing the site for the celebration and clean-up following the celebration. Examples of tasks that the Derby Days Committee would request assistance on include installing a snow fence around the tent area at Lions Park, assistance in picking up benches from the Renaissance Festival, trash collection, etc. These tasks have been routinely performed by City Public Works/Park Crews in the past. During the past three years, we have experienced very few problems in terms of public behavior. Therefore, the Derby Days Committee does not feel that there is a need to have a police officer on site during the evening street dances. However, the Committee would like to request that the Shakopee Police Department be made aware of the event and that they make an occasional appearance. A new event to this years line-up is the Derby Day River Run 5-K. The event will take place on the evening of Friday, August 2nd. The proposed starting line is the corner of Levee Drive and Lewis Street. Since all participants start at once a large area is needed to ensure safety. Therefore, the Derby Days Committee would like to request permission to block off Levee Drive between Lewis and Atwood Street for approximately 30 minutes to facilitate the start of the 5-K. In summary, the Derby Days Committee is requesting the City' s assistance in the following areas: 1. Permission for the sale of goods on public property. 2 . Permission to utilize City Park and/or Maintenance Crews to assist in preparing for the Celebration and to assist in clean-up following the event. 3 . Permission to block off Levee Drive between Atwood and Lewis Street on Friday, August 2 , 1991 between 6: 00 and 6: 30 p.m. ALTERNATIVES : 1. Move to approve the assistance requests as submitted by the Shakopee Derby Days Committee for the 1991 Derby Days Celebration. 2 . Do not approve the requests for assistance as submitted by the 1991 Derby Days Committee. 3 . Select those activities in which the City agrees to provide assistance for the proposed 1991 Derby Days Celebration. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to approve the Derby Days Committee requests for City assistance granting permission for the following: 1. Use of City Park and/or Maintenance Crews to assist in set-up and clean-up of Lions Park before and after the Celebration. 2 . Sale of goods on public property. 3 . Closing Levee Drive between Atwood and Lewis Street on Friday August 2 , 1991 between 6: 00 and 6: 30 p.m. BAS/tiv DERBYMEMO . .... ... . f glAKOPEEc Der D Di e- 71 C MARK YOUR CALENDARS ! August 2nd, 3rd & 4th Lions Park / 11;,e 'kw) 4:4 x F'1 Dep f_ wafr.II F.9l�f X G(ass;o Calle C,W;se k Gagc14,✓ 7kAc4- Pmt( * 5K Run * Teddy Bear Band * Bingo * Bob the Beachcomber Child rens Show * Rockafellas Street Dance * Teen Dance * Arts & Crafts * Family Fun Walk * Diaper Derby & Toddler Trot * Magic Show * Gong Show * Volleyball Tournament * Tennis Tournament * Lipp Sync Contest * ARC Suburban Slide-A-Thon * Live Music & Entertainment * Sidewalk Sale (Downtown, Shakopee Town Square, & Red Owl Shopping Ctr) * * * * * * * * * August 1 - 4 :j: .l: * * :I* * * REFRESHMENTS BEER GARDEN FOOD If you would like to participate in any of the Derby Days tournaments or activities, please call 445-3650 for more information. / 1/Ct, rtiO ri\\;e\ 6EN MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Premise Permits for Lions Club of Shakopee DATE: June 25, 1991 INTRODUCTION & BACKGROUND: Attached is Resolution No. 3420, approving premise permits for the Lions Club of Shakopee. This resolution approves the sale of pull tabs at Jerry's Bar, 124 South Holmes Street; renewing their existing license. It also approves a Pull Tab License at the Rock Spring Supper Club, 1561 East 1st Avenue. This permit will replace the permit previously granted to the Pheasant' s Preservation Inc. , which has been surrendered to the State Gambling Board. The premise permits will be for the year ending September 30, 1992 . RECOMMENDED ACTION: Offer Resolution No. 3420, A Resolution of the City of Shakopee, Minnesota, Approving Premise Permits for the Lions Club of Shakopee, and move its adoption. JSC/tiv RESOLUTION NO. 3420 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING PREMISE PERMITS FOR LIONS CLUB OF SHAKOPEE WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew a premise permit; and WHEREAS, the Lions Club of Shakopee is seeking renewal of their permit through September 30„ 1992 for their site at Jerry ' s Bar, 124 South Holmes Street; and WHEREAS, the Lions Club of Shakopee is seeking a premise permit for a new site located at the Rock Spring Supper Club, 1561 East 1st Avenue. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the premise permits for Lions Club of Shakopee, at the following locations are hereby approved: 124 South Holmes Street and 1561 East 1st Avenue, Shakopee, Minnesota. Passed in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of July, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney Of\JSENT P16 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Norbert Theis - Resolution No. 3421 DATE: June 27, 1991 INTRODUCTION & BACKGROUND: On June 18, 1991 City Council directed the appropriate City officials to draft a Resolution of Appreciation to Mr. Norbert Theis for his service to the City of Shakopee as a representative of the Regional Transit Board. Resolution No. 3421 has been drafted and is attached for Council 's review and approval. ACTION REQUESTED: Offer Resolution No. 3421, A Resolution of Appreciation to Mr. Norbert Theis for His Service to the City of Shakopee as a Representative on the Regional Transit Board, and move its adoption. BAS/tiv RESOLUTION NO. 3421 A RESOLUTION OF APPRECIATION TO MR. NORBERT THEIS FOR HIS SERVICE TO THE CITY OF SHAKOPEE AS A REPRESENTATIVE ON THE REGIONAL TRANSIT BOARD WHEREAS, Mr. Norbert Theis was appointed to the Regional Transit Board in August of 1989 to represent District G; and WHEREAS, Mr. Norbert Theis has faithfully and unselfishly dedicated many hours of his time while serving on the Regional Transit Board; and WHEREAS, Mr. Norbert Theis has diligently served the interests of Shakopee residents in the area of the provision of transit service. NOW, THEREFORE BE IT RESOLVED that the Shakopee City Council hereby expresses their thanks and appreciation to Mr. Norbert Theis for his service to the City of Shakopee while serving as a member of the Regional Transit Board. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 2nd day of July, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1991 . City Attorney MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Premise Permit for Shakopee Jaycees, Inc. DATE: June 27, 1991 INTRODUCTION & BACKGROUND: Attached is Resolution No. 3428, approving a premise permit for the Shakopee Jaycees, Inc. This resolution approves the sale of pull tabs at Arnie ' s Friendly Folks Club, 122 East 1st Avenue. RECOMMENDED ACTION: Offer Resolution No. 3428 , A Resolution of the City of Shakopee, Minnesota, Approving A Premise Permit for Shakopee Jaycees, Inc. , and move its adoption. JSC/tiv RESOLUTION NO. 3428 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING A PREMISE PERMIT FOR SHAKOPEE JAYCEES, INC. WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew a premise permit; and WHEREAS, Shakopee Jaycees, Inc. is seeking renewal of their permit through September 30, 1992 ; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the premise permit for Shakopee Jaycees, Inc. , at Arnie ' s Friendly Folks Club, 122 East 1st Avenue, Shakopee, Minnesota, be approved. Passed in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of July, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney