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Home My WebLink About03/19/1991 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: March 15, 1991 1 . Attached is the Police Newsletter for City Council review. 2 . Attached is the Scott County Library System 1990 Annual Report. 3 . Attached is a copy of an article by Larry Bakken, Mayor of Golden Valley and President of the Association of Metropolitan Municipalities relating to "Cities taking a hit" . 4 . Attached is information regarding the League of Minnesota Cities 1991 Legislative Conference to be held April 10, 1991. If you are interested in attending, please contact Toni at city hall before March 22 , 1991 to make reservations. 5. Also attached is information on the League of Minnesota Cities Annual Conference to be held June 11-14th. Again, please contact Toni to make reservations - the earlier you make your reservations, the better the chance you will have of getting your first choice hotel. 6. Attached is the Revenue and Expenditure Reports as of 2-28-91 . 7 . Attached is the Building Activity Report for February, 1991 . 8 . Attached are the February 4, 1991 minutes of the Shakopee Public Utilities Commission meeting. 9. Attached are the unapproved minutes of the February 20, 1991 Community Commission Meeting. 10. Attached are the unapproved minutes of the February 20, 1991 Energy and Transportation Committee Meeting. 11. Attached are the unapproved minutes of the February 13, 1991 Downtown Ad Hoc Committee Meeting. 12 . Attached are the unapproved minutes of the February 25, 1991 Shakopee Cable Communications Advisory Commission. 13 . Attached are the unapproved minutes of the February 25, 1991 Shakopee Community Access Corporation Meeting. 14 . Attached is a correspondence that was received by Barry Stock, from Steve Rose, Minnesota Valley Specialists regarding the Department of Natural Resources proposed course of action in regard to the Minnesota Valley Trail through Murphy' s Landing. 15. Attached is a correspondence that was sent to Miss Carol Friendshuh (informing her of the City's position in regard to the placement of yellow ribbons on street poles or utility poles. ) 16. Attached is a correspondence received by Barry Stock from Mr. Gerald Wenner, Economic Development representative informing the City of Shakopee that we have successfully met the Star City recertification requirements and have been recertified for 1991. 17. Attached is a memo from Barry Stock, Assistant City Administrator regarding cable pole rental fees. 18 . Attached is a memo from Barry Stock, Assistant City Administrator regarding the Jasper residential development proposal. 19. Attached is a memo from Barry Stock regarding the Regional Transit Board position in regard to opt-out funding. 20. Attached is information received this week from the Minnesota Department of Revenue (Revenue) and the League of Minnesota Cities (LMC) . The Revenue information provides a new estimate on the July 20 LGA reduction. It seems likely that the December 15 payment may also be reduced. The LMC information represents property taxes payable for 1990 based upon the Governors proposal for FY 1993 . This information does not require any action by the City Council at this time. 21. Attached is a correspondence from Kristen Converse, Shakopee Convention & Visitors Bureau regarding the 1991 Minnesota Conference on Fostering Economic Growth Through Tourism. 22 . We still need two additional individuals to be on the Board of Review if there is to be a board of five members. Councilmembers are asked to try to recruit some qualified candidates to apply. If we do not get additional applicants, the attached memo of alternatives will be placed on the next agenda. ,' 7: '' City of Shakopee40000,16 4 7 „ . •. ,0,111114,„s, POLICE DEPARTMENT N Ity.t 476 South Gorman Street �� 1 :CO V �I SHAKOPEE, MINNESOTA 55379 �r O* %^let Tel.Tel. 612/445-6666 f.�► Q CFax. 612/445-2313 AKOPFr ,; sem . c ...,, C *NES ,• Wiii , f11 I The Police Report An inside look at police activity. March 14, 1991 We are 128 calls ahead of last year. *********** TRAINING AND ORGANIZATIONS ********** Police Officer Survival Tactics Feb. 24-25 Officer Bryan Koch participated in this course designed to teach officers how to survive the daily hazards they encounter on the job. Topics such as assailant control, weapon awareness, post- shooting trauma, and home safety were covered. ********** OTHER INTERESTS IN DEPARTMENT ********** FBI LETTER OF THANKS RED CROSS BABYSITTING CLINIC We received a thank you letter On 03-11-91 Officer Brian Clark from the FBI for our officers spoke to 5th and 6th grade assistance in the investigation babysitters about safety. and arrest of John David Berken. Mr. Berken was TOTAL NUMBER OF CITIZEN arrested on February 22 , 1991 CONTACTS FOR FEBRUARY for numerous violations. The letter was especially Calls for Service 563 complimentary of Detective Gary +Citations 72 Nosbusch. +Total Arrests 52 (Attached) TOTAL # OF CITIZEN 867 SEXUAL ASSAULT CONTACTS The sexual assault of a BUILDING IMPROVEMENTS thirteen year old female is We have almost completed all under investigation. The our painting on the lower level incident occurred on March 5 of the Police Department. This between 7 : 00 and 8 : 00 p.m. She work has been done utilizing was picked up while walking on clients of Scott County Court County Road 21 just north of Services and we anticipate County Road 42 by a white male completion by the end of the driving an older brown Chev month. pickup truck with a bumper sticker on the left rear. go �E¢vE ao 9-'4otEct / DO YOU HAVE A REQUEST , If you are interested in •.-�,( - something particular in our '' ''F" department and would like it :..>. covered in this report contact our office with your request. s - - ;�.::_ #,_ This might be a particular _ - statistic, questions about our .�j.. - . building or equipment. - r"""� _ . UPCOMING PROJECTS AND • -a�. ; ACTIVITIES _ We have some great projects in ' �.- /WS_ - -� -- r-� the works. Keep your eyes open - :t t-.a F for new things. -6 . ••.„ - ---....r-4r-r._.:-' - . :.e. - • THANK YOU FROM THE ,,_-.z` '-= ' ,,.r. BILL DOEPKE FAMILY 4 ,P. ,-' ,,A;; - The card displayed here was received from Mrs. Doepke to express thanks for assistance - at the time of Bill 's accident ---01-- -`— on January 4 . ...,:,.,_;.,%,,•-•---0:,„, • :....::.-t - {Y\I co.-,•,:L.! 4_ 1 LjU,,I8 l: E!e cl. "I\.a,.l .A11 01 'I ,r c \, ,.r,;., wv^o c•e•coy.ck-eci So ,,..,.K1, -t. o „ -, ,.; c11 62 ou go out of your way 9 to be thoughtful. ;1/4.) `\t C c �w v.• Li . Ev&. }'r.;,,.1 You go out of your way to be nice. ‘i c' . `-‘,c1 ic, You go out of your way �,. 1;� (I):II k,45 c,cercc;41R! to do favors, 6\-1 a -' ,10,v \I. And you do them without thinking twice. So this note comes to say �Q b \ fl that I'm grateful lJ 1 For your kind and considerate way, And to thank you r (= ir� for being so special... 1(— ) It means more than I ever could say. fr'e-- kJ, . 91 \ 0S 11 0 C1 STATISTICS Activity is counted by our computer by each incident reported. The Crime Summary Report presented each month to the council is a tally of this reporting. It does not include citations or arrests. The Citation Summary Report presented to council is a tally of each traffic violation that is charged by traffic citation. (Misd. Driving Under the Influence is the only offense that is charged by citation and also counted as an incident. ) The Arrest Information presented to council is a total count of each person arrested. I 0 F— \ l�V\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\tip WW T Z C > a) in' \\;�11111�1V\\\��\��U1�111m\�\\\\\\m\\\\\\% \\\: 0 cn W w z 20 cn N 0) x\\ \ .... 0 ._ CC wA u) Q �M ` \\\\\\\\\\\\\\\\\\\\\,;\\\\\\\\\\\\D\\\\\\\\\\\\\\\\\\\\ \\\\D�\\\\\\\\\\\\\\\\\\\\\\" CLU Cl- w Co wW �\»�»\\\ \\\\\\\\\\\\\\\ti,, a UCD�� cm J 1- 1.1.] W > \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\�\\\\\\\\\\\\\\\\\\V � N U CC z _1 W \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\mm VI 16 0 (1) -, Co a. cc ailm...m.mail w p icc LU LL %\\\\\\o\\\o\\\\\\\\\°»\\\\��\m\ \%\\\\%\\\ Q p cc r 0 vd niiamill11111 '-cf) 0 < ,„Tti ..iiiiiiiiiiii' m .7- 3 m U - 1 .1110:1111111 .1,' O O O O O O r O O O O O rn O CO CD N r C) 0 Crime Summary Report - UOC Page: 1 Monthly Report For February 1991 SBN : All / Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation 9303 . . . 2 LOST, PROPERTY 9311 . . . 5 FOUND, PERSON 9313 . . . 5 FOUND, PROPERTY 9314 . . . 6 FOUND, ABANDONED OR STOLEN VEHICLE 9315 . . . 1 FOUND, RECOVERED STOLEN PROPERTY 9324 . . . 1 9400 . . . 41 MOTOR VEHICLE ACCIDENT ( 10-50, ALL OTHERS) 9420 . . . 3 MOTOR VEHICLE ACCIDENT (10-52 , PERSONAL INJ) 9450 . . . 6 MOTOR VEHICLE ACCIDENT (H&R NO INJURY) 9520 . . . 1 ACCIDENTS, PUBLIC-OTHER, ALL OTHERS 9522 . . . 1 ACCIDENTS, PUBLIC-OTHER, FALLS 9524 . . . 1 ACCIDENTS, PUBLIC-HEART ATTACKS 9530 . . . 8 ACCIDENTS, HOME, ALL OTHERS 9531 . . . 2 ACCIDENTS, HOME, FALLS Thur 03-14-91 Shakopee Police Department Time: 10:48 am Crime Summary Report - UOC Page: 2 Monthly Report For February 1991 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation 9535 . . . 3 ACCIDENTS, MEDICAL, HEART ATTACKS, HOME 9540 . . . 1 ACCIDENTS, OCCUPATIONAL, ALL OTHER 9542 . . . 1 ACCIDENTS, OCCUPATIONAL, FALLS 9561 . . . 1 ANIMAL BITES, DOG 9600 . . . 2 FIRES, ALL OTHERS 9604 . . . 1 FIRES, INDUSTRIAL 9720 . . . 1 MEDICAL, BODY(S) FOUND, D.O.A. 9740 . . . 1 MENTAL PERSONS 9800 . . . 47 MISCELLANEOUS PUBLIC 9801 . . . 14 DOMESTICS 9802 . . . 3 PUBLIC ASSIST/MOTORIST ASSIST 9803 . . . 3 DETOXIFICATION 9804 . . . 2 PUBLIC INTOXICATION 9805 . . . 41 SUSPICION (PROWLER, OPEN DOOR, VEH. , PERSON) Thur 03-14-91 Shakopee Police Department Time: 10: 48 am Crime Summary Report - UOC Page: 3 Monthly Report For February 1991 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation 9806 . . . 5 ATTEMPT TO LOCATE/CHECK WELFARE OF PERSON 9807 . . . 1 WEAPONS COMPLAINT (HUNTERS,SHOOTERS,FIRECRAC) 9808 . . . 4 SNOWMOBILE COMPLAINTS 9809 . . . 27 VEHICLE COMPLAINTS (RACING, MUFFLERS, PKING) 9813 . . . 4 FIGHT (BARROOM, GANGS, ETC. ) 9815 . . . 48 JUVENILES (COMPLAINTS ABOUT) 9816 . . . 2 MALICIOUS MISCHIEF 9817 . . . 9 DISPUTES (CUSTOMER,PATIENT,PERSON, OTHER) 9818 . . . 7 DISTURBANCE (LOUD MUSIC, LOUD PARTY) 9824 . . . 8 CIVIL DISPUTES, COMPLAINTS 9825 . . . 8 GUN PERMITS, REQUEST TO ACQUIRE 9826 . . . 1 GUN PERMITS, REQUEST TO CARRY 9827 . . . 22 PRANK 9-1-1 CALLS 9828 . . . 4 ANIMAL COMPLAINTS (BARKING, RUNNING LOOSE) Shakopee Police Department Time: 10: 48 am Thur 03-14-91 p Crime Summary Report - UOC Page: 4 Monthly Report For February 1991 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation 9900 . . . 11 MISCELLANEOUS OFFICER 9901 . . . 29 ALARM 9902 , . , 4 ESCORTS, FUNERAL 9905 . . . 3 WARRANTS/SUBPEONA/SUMMONS (SERVICE OF) 9913 . . . 18 ASSIST OTHER POLICE AGENCY 9915 . . . 4 ESCORTS, ALL OTHERS A5350 . . . 1 ASLT 5-INFLICTS ATTEMPTS HARM-HANDS ETC A5351 . . . 2 Assault A5352 . . . 1 Assault A5355 . . . 4 Assault A5356 . . . 1 Assault A5453 . . . 1 Assault A9500 . . . 2 TERROR-THRT INFLT BH-UNK WEAP A9502 . . . 1 Terroristic Threats Thur 03-14-91 Shakopee Police Department Time: 10: 48 ar Crime Summary Report - UOC Page: 5 Monthly Report For February 1991 / SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation A9505 . . . 1 Terroristic Threat B2330 . . . 1 Burglary B2394 . . . 1 Burglary B3764 . . . 2 Burglary B3894 . . . 1 Burglary B4790 . . . 1 Burglary CO212 . . . 1 Forgery and Counterfeiting C1211 . . . 1 Forgery and Counterfeiting D3800 . . . 1 Drugs D9200 . . . 1 Drugs I0070 . . . 1 Crime Against Family Malicious Punishment of child I3060 . . . 1 Crime Against Family Neglect of a Child J2500 . . . 2 Gross Misd. DWI J2700 . . . 2 Aggravated DWI Thur 03-14-91 Shakopee Police Department Time: 10: 48 am Crime Summary Report - UOC Page: 6 Monthly Report For February 1991 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation J3500 . . . 11 Misd DWI K6004 . . . 1 Kidnapping/False Imprisonment L4987 . . . 1 Criminal Sexual Conduct M4199 . . . 2 Liquor Violation M5350 . . . 4 Juvenile Runaway M6501 . . . 1 Poss Drug Paraphernalia N3030 . . . 2 Disorderly Conduct N3070 . . . 1 Public Nuisance N3190 . . . 5 Harassing Communication P3310 . . . 1 Property Damage P3312 . . . 1 Property Damage P3330 . . . 1 Property Damage P3350 . . . 1 Property Damage T2029 . . . 2 Theft Thur 03-14-91 Shakopee Police Department Time: 10: 48 an Crime Summary Report - UOC Page: 7 Monthly Report For February 1991 SBN : All Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation T2059 . . . 1 Theft T2159 . . . 1 Theft T4019 . . . 1 Theft T4021 . . . 1 Theft T4029 . . . 3 Theft T4059 . . . 1 Theft T4099 . . . 2 Theft T4159 . . . 2 Theft T8159 . . . 1 Theft U0023 . . . 1 Theft Related U1011 . . . 1 Theft Related U3288 . . . 7 Theft Related U3498 . . . 1 Theft Related U3990 . . . 1 Theft Related Thur 03-14-91 Shakopee Police Department Time: 10: 48 am Crime Summary Report - UOC Page: 8 Monthly Report For February 1991 SBN : All / Print ALL U 0 C codes Print Only First ISN Print ALL LGN Codes U 0 C Total U 0 C Literal Translation U3997 . . . 1 Theft Related Vehicle Theft V1012 . . . 1 Vehicle Theft V1021 . . . 2 Vehicle Theft V2011 . . . 1 Vehicle Theft V2021 . . . 3 V2024 1 Vehicle Theft Vehicle Theft V2110 . . . 1 Vehicle Theft V4110 . . . 6 Vehicle Theft V9110 . . . 1 Criminal Damage to Property X7731 . . . 31 Criminal Damage to Property X7732 . . . 2 Criminal Damage to Property X7733 . . . 1 Impersonating Officer Y3160 . . . 1 *** AGENCY GRAND TOTAL: 563 / O co N . Q) co O N) . Q) C ^ fl O c 0 0 0 0 0 0 0 0 0 J > _ 1•111 •1 >m Me& z cz O D7) C - rn E I ' i Do I 73 —o -< -< O Cz cor 0 ..< _ c_ _ _10 r . Km ° z0 W -0m _L (0 D O O 7) z > O z < c m 0 , --I. ...1 Z c) (0 Co Thur 03-14-91 Shakopee Police Department Time: 1: 11 pn Citation Summary Report - UOC Page: 1 Monthly Report for February 1991 File Type : Citation / Print ALL LGN Codes SBN : All Print ALL U 0 C codes Including Juv. Water/Traffic Records U 0 C Total U 0 C Literal Translation 9001 . . . 22 SPEED 9005 . 2 OVER CENTERLINE 9008 . . • 1 IMPROPER SIGNAL/NO SIGNAL 9011 . . • 1 FAIL TO YIELD RIGHT-OF-WAY 9021 . . • 1 LOUD MUFFLERS 9030 . 3 STOP SIGN VIOLATION (FAIL TO STOP FOR) 9080 . 2 MISCELLANEOUS VIOLATIONS 9106 . 1 PARK IN HANDICAPPED ZONE 9107 . . • 1 WRONG WAY PARKING 9110 . 6 PARK IN SNOW REMOVAL AREA (SNOWBIRD) 9200 . 1 DRIVE AFTER CANCELLATION 9201 . 2 DRIVE AFTER REVOCATION 9202 . 3 DRIVE AFTER SUSPENSION 9203 . 1 NO MINN. DRIVERS' LICENSE 9207 . 1 VIOLATIONS OF RESTRICTED D/L 9210 . . • 1 ALTERED DRIVERS' LICENSE 9214 . 6 OPEN BOTTLE OR ALLOWING OPEN BOTTLE 9215 . . • 4 NO CURRENT REGISTRATION/EXPIRED PLATES 9236 . . • 1 OPERATE VEHICLE WITHOUT INSURANCE 9237 . 1 POSSESSION OF SMALL AMT OF MARIJUANA IN MV J3500 . 11 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** GRAND TOTAL . • . 72 r7 -.• < O 7 C VI Cr c = c Cr C n 7 rD n N f<9 ... r D 7OO o 2 3 C. C') n C. G7 co m r- Q fD (D O a N -,• a s CD A 0 rfl a- Z Q n -s 7 - a z rt- < c O C n a 0 fD -, r? 7c ••c N p 3 0 7 J i•. -'. D n �• N Z -s rD r•. 2 ,< 7 CU n f0 fD O a' (7D CD rD DC .••( N 7c n 7D 3 � m Z: D E n C c G7 D a • n • a rD v+ n 3 7c n �G - .r c -s cr (D rD �/f Z n -. N O 03 ,.< no 3 a 74 a 7,- N 0 Cr r+ C rD W A n- D 3 . - O f1 7 a fD n n rD 7• -s co -1 7 0 et en 0 z O a a DC �7 O i••. N Z 7c CND N O n• 0. Cu• (D < �. r _. ...• $ N yy Z n a v c 3 r7S. 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Q •r a) •r C a1 C O VI S Q 0 Q) — a) L al f al L W O C U 0 m '-- CO '•") U m +) a) 3 •r 4- N >, N a) J a) 0 U O O Z a) 7 I- .0 C 10 C VI a) 2 .o >, O) c a) N W LI C .0 >, 0 U m a �{•i.�� Y W Y Y C W CO a >•, CCU -C NC i i m a) .0 L O ti) W a j cu Y •r O a •a m L i-• ]]]]CELL N C a) ti +, c ♦-) CO E U) LA >, •.- .o Cr C r ,13O O) N 0) C J a) •r 0 .a N W .0 C >, .0 Y 0 •••• 0 S.- >, L L L Z L .- i ; C .a i vt W In Cl.. 5.- .6 L b U I.r • U C L•• a•. L F-- W .a .0 < i 0 2 ro O. a) .o v OC .o — o CO o O .a a) RS a) • h- a) 'a r0 .0 a) O J Y Y 0 S = F = = E CI o--. 7 W CM J ' [1' !C CO '7 X J 1/17 O Y d X GI U - z V) = Cnm 7 a . v) Most cities for each of the past two Kudo In • from years have already been limited to an readers actual spending increase of only 1 Crocod ng shed by percent to 2 percent while counties, local of een their ox schools and state government have gored b rlson's bud- had significantly greater spending in- get. The:• AFL legisla- creases. tors whc :al property • Redo the budget taxes w, naticallv to Cities have decreased employment fund"e' ices." doth- Gov. Arne Carlson is an educated per capita by 7 percent in the last ing cou' the truth. man, but he is not using common decade but state employment per sense in his proposed budget cut. capita has increased 1 1 percent. Remen ..3v. Joanell From 1987 to 1989 cities' employ- Dyrstad and the governor's chief of • People who own medium-priced ment declined 627 full-time equiva- staff Lyall Schwarzkopf probably had homes are having a hard time mak- lent employees while the state in- a large role in preparing the budget. • ing payments and taxes on their creased 1,494 full-time equivalent Dyrstad is a recent former mayor of homes at the present rate with both employees. Because of city budget Red Wing and Schwarzkopf was man and wife working. Penalize constraints, this trend will continue most recently associated with the city those people and the commercial into the'90s. of Minneapolis so they both know • buildings, as Carlson would, and the local scene intimately. Carlson more businesses will be put out of Over the last decade city per capita was state auditor so he also knows business — or out of the state. More spending has increased only at the where all the bones are buried. I people will be out of work and forced rate of inflation whereas counties. would guess they are convinced that to go on welfare. schools and the state spending in- local aid incentives are all back- creased significantly beyond the rate wards. Essentially the more you Carlson should'reconsider his budget of inflation. spend the more you get. A change is plans and make Minnesota's million- long overdue, and the political gravy aires pay their fair share. — Sadie Although Minnesota state and local train should grind to a halt. Rasmussen,Porter, Minn. spending ranks fifth or sixth highest in the nation, Minnesota cities' reve- If the Legislature feels that the prop- nue and thus spending is below the erty tax is regressive (and to some Cities taking a hit national average, based on recent re- extent it is) and the essential local ports published by the legislative au- services will be cut if there is no The Feb. 21 editorial entitled. "Un- ditor. income tax money available, let the der the knife at the State Capitol," legislature cede to the local govern- once again showed your newspaper's If,as the editorial suggests,cities imi- ments a power to add on a percent- lack of understanding. fated state government in spending age to the income taxes of the local habits, property taxpayers would citizens. In this computer age, an The entire $753 million — or 12.2 have even more to scream about. income-tax add-on would be easy to percent of state aid cut — was taken do. This way the power to tax would from cities and counties, none from Carlson should be given credit for finally reside with the spenders and schools. This amounts to nearly 70 providing a budget with the least we'd find out how essential those percent of all aid to cities —or close amount of spending increases for the services really are. to 30 percent of all city spending in past several years. But the conse- the metro area and 50 percent or quences of the proposed budget leave Carlson is to be commended for his more in Greater Minnesota. citizens of metropolitan cities with a brave and innovative approach. — city revenue shortfall of approxi- Russell Kirby,Stillwater. The editorial implies that cities are mately 30 percent and Greater Min- .high spenders and suggests that they• nesota citizens with a 50 percent follow Gov. Arne Carlson's lead. shortfall. Belated welcome What it did not mention was that even though 5 percent of the total Cuts of this magnitude will cause I have a wish. As the last shot is fired state budget was eliminated through service cuts or property tax increases. in the Middle East, and we welcome belat- the aid cut to city taxpayers the over- The real question is not about per- home our warriors, let's give a all state budget is not cut but insteaded welcome to our brave troops that increases by about 2 percent per year centages or dollars but rather which fought in the Korean and Vietnam for the biennium. Considering the city services should be reduced: fire, conflicts. I'm sure any soldier who city/county aid cut, the rest of state police, or public works? — Larry sat and fought in the desert would government spending actually in- Bakken, mayor of Golden Valley and have no argument with this wish. — creases about 4 percent plus per year. president of the Association of Met- W.J.Strem,Brooklyn Park. ropolitan Municipalities. League of Minnesota Cities 1991 Legislative Conference Wednesday, April 10, 1991 Radisson Hotel, St. Paul Agenda 9:30-10:30 a.m. Property Tax Issues.Radisson Hotel "The Amazing Disappearing Ac:: Local Government Aid to Cities" • Rep.Paul Ogren *Senator Doug Johnson 11:00-Noon Capitol Rally,Capitol Rotunda(LMC will provide shuttle buses) City officials will hear and respond to legislative view points concerning funding for cities Rep.Robert Vanasek Rep.Terry Dempsey Senator Roger Moe Senator Duane Benson 12:30-1:45 p.m. Luncheon,Radisson Hotel(LMC will provide shuttle buses) Where do cities stand with the Carlson administration?Will Governor Carlson introduce an alternative to LGA? •Governor Arne Carlson 2:00-3:15 p.m. Concurrent Sessions Protection of Wetlands--The League supports modifying and increasing existing governmental protection of wetlands resources--does the Legislature agree? •Senator Chuck Davis a Ron Nargang,Minnesota Department of Natural Resources Transportation Issues in Minnesota--Funding and Structure-- Federal and State a Commissioner John Riley,Department of Transportation *Senator Keith Langseth *Rep. Henry Kalis 3:30-5:00 p.m. Classification Rates Presidential Primary/Redistricting--Who will pick up the tab for the price of the presidential primary?Will the Legislature have redistricting boundaries finished by 1992? _ •Secretary of State Joan Anderson-Crowe *Rep.Linda Scheid 5:15-7:30 p.m. Reception for City Officials and Legislators •Invited to speak - ... _ _ 7 3 LMC 1991 Legislative Conference Wednesday, April 10, 1991 Radisson St. Paul Hotel 11 East Kellogg Blvd. St. Paul, Minnesota 55101 Registration City (Please print or type) Name Title Name Title Name Title Registration fee: $70.00 advance Advance Registration $80.00 on-site. Deadline--April 3, 1991 Check enclosed in the amount of S Fee includes conference registration,luncheon,and evening reception with legislators invited. Mail to League of Minnesota Cities 183 University Avenue East SL Paul,MN 55101 Radisson Hotel St. Paul DON'T FORGET— Make check or money order payable to Radisson Hotel SL Paul Do not send currency. ORGANIZATION Lea see of Minnesota Cities FUNCTION 1991 Legislative Conference DATES April 9-10.1991 ALL REQUESTS FOR THE ABOVE GROUP MUSEBERECEIVED BY April 3.1991 • P..aae reser.wco¢anorlation,for Print or Type Name Cerny Lase Fax Address City State Zip Code Shanty{room with No.of persons Mgrou+re Phone Number LHhLK LN 1 0.1h .5:OO p.m. I f CHECK OLT TIME 12:00 p.m Month r Day I Year Arrival Time Month Day Year Ames)Dau Departure Date Accommodations will not be confirmed without a check for the 1st night's deposit or use your Amex or Diners Club credit card number to guarantee your reservation.You will be charged for the 1st night if reservations are not canceled 48 hours prior to arrivaL Crwii cad I ❑ Ata. C Dinars Club ❑Yue C.Masterrad Expiration date Mame check one) PLEASE CHECK PREFERRED ACCOMMODATIONS Special Reduced Rates for Members Only S68 Single S68 Double(2 people) 5 LI I [ League of Minnesota Cities Annual Conference June 11-14, 1991 Rochester, Minnesota J 4 .11.-3t„ i ti COMING TOGETHER BUILDING ON COMMON GROUND Registration aid Housin - ,g 1991 LMC Annual Conference Housing Housing information Early Bird Special SINGLE DOUBLE For member city officials only.The Kahler Hotel.Kahler Plaza.and The Kahler Hotel S65 $65 Radisson Hotel Centerplace will each provide one complimentary 20 SW Second Avenue weekend for two at their facilities,excluding meals,as an early bird Radisson Hotel Centerplace S79 $79 special prize. Only delegates sending in their housing registration 150 South Broadwayform by May I, 1991 will be eligible.The winner must pay the room Kahler Plaza Hotel S79 $79 tax and all incidental charges. 101 First Avenue SW Holiday Inn Downtown S65 $65 Important Instructions 220 South Broadway Rooms will be reserved on a first-come. first-served basis. The Clinic View Inn & Suites S57 $57 earlier you make your reservations, the better the chance you will West Center St. & 3rd Ave. NW have of getting your first choice hotel.The hotels will hold the room block until May 29, 1991,after which regular room rates will be in effect if available. NOTE: The Kahler Hotel is the headquarters hotel. A deposit equal to one night's lodging per room must accompany this Suites are available at the Kahler Hotel, Kahler Plaza, and housing form. Radisson Centerplace. Contact Darlyne Lang at the League . office for availability. CREDIT CARD PREFERRED. MAKE CHECKS PAYABLE TO LMC HOUSING BUREAU. You will receive an acknowledgement of your reservation from the assigned hotel. All changes in reservations or cancellations must be made through the Housing Bureau in writing. Housing Reservation (please print or type) Name: Title City or Organization: Address: • City: State: Zip: Arrival Date: .Arrival Time: Departure Date: • Hotel Preference First: Second: Third Special Requirements: Names of All Occupants: Do you wish to guarantee payment for arrival after 6:00 p.m? Credit Card Preferred Yes No Enclosed is a deposit equal to one night's lodging Credit Card Company per room. Card Number Expiration Date MAKE CHECKS PAYABLE TO LMC HOUSING BUREAU The LMC Housing Bureau is authorized to use the above card League of Minnesota Cities to guarantee my hotel reservations reserved by me. I under- Housing Bureau stand that one night's room will be billed through this card if Rochester Convention and Visitors Bureau I fail to show up for my assigned housing on the confirmed 150 South Broadway date unless I have cancelled my reservations with the hotel Rochester. MN 55904 prior to 6:00 p.m. on the day of arrival. Attn: Ginger Winslow Cardholder signature Date Retain a copy of this form for your records. If you do not receive a confirmation from the hotel within two weeks,contact Ginger Winslow at (5071 2884331. mita 1991 Annual Conference Registration Please type or print I. General Information Every delegate.guest, speaker.media Name Se.\ F M representative, and other attendees Nickname for badge MUST REGISTER with this form. Title City or organization Complete the form in full and return it Mailing address along with full payment of all appro- City State Zip priate conference registration fees to Telephone ( ) address indicated. Family members attending (No registration fee BUT DOES NOT INCLUDE NOTE: No registration will be proc- MEAL TICKETS. ORDER BELOW) essed without payment in full.or with- out an accompanying city voucher or Spouse full name Sex F M purchase order. Child Age Child Age II. Registration Deadlines May 14, 1991: Final postmark dead- __ This is my first League of Minnesota Cities Annual Conference. line for Early Registration. May 29, 1991: Final postmark dead- FULL CONFERENCE MINI-CONFERENCE line for Advance Registration. June 11-14, 1991 June 13, 1991 Registration includes admission to Registration includes admission to III. Conference Registration all sessions and tickets for Wednes- all Thursday sessions, continental Cancellation Policies day exhibitor's luncheon,Thursday breakfast, Mayor's Luncheon and Your letter of registration cancellation luncheon,Thursday banquet,and coffee. (DOES NOT include the must be postmarked no later than May Friday coffee and rolls. Thursday banquet. Order tickets 29, 1991 to qualify for a refund of reg- for the banquet below.) istration fees. ) A registration cancellation is subject to a$15 cancellation fee. Early Registration (Postmarked by May 14, 1991) $165 Full Conference $ IV.Special Needs $70 Mini-Conference $ ' If you are disabled and require special services,or if you have special dietary Advance Registration (Postmarked by May 29, 1991) needs,please attach a written descrip- $185 Full Conference $ tion. $80 Mini-Conference $ V.Registration Confirmation On-Site Registration (at Conference) Pre-registrants will receive a postcard $200 Full Conference $ acknowledgement to be presented at $90 Mini-Conference $ the ADVANCE REGISTRATION desk for quick registration. Extra Meal Tickets $14 Wednesday Exhibitor's Lunch S VI. Registration Information S6 Continental Breakfast $ For more information contact:Cathy SI5 Thursday Mayor's Luncheon 5 Dovidio (612) 227-5600. $25 Thursday Banquet S Make check payable and return with form to League of Minnesota Cities. City contact Daytime phone # 183 University Avenue East a.c. St.Paul. MN 55101. Feel free to duplicate for multiple registrations. USC Annual Conference Coming Together: Building on Common Ground Preliminary Program Schedule Tuesday, June IL 1991 Thursday, June 13, 1991 LMC Board of Directors Meeting Small Cities Leadership Breakfast I:00 p.m. 8:00 a.m. LMC Conference Planning Committee Meeting Concurrent Sessions IV (Choose one) 3:30 p.m. 9:00- 10:30 • Working with Staff(Council-Manager Cities) Special Kick-Off Event Comparable Worth South to the Border--Dtmn Rochester Way Speaking to the Legislature with One Voice Enjoy southern hospitality and a block-buster show Economic Development for Large Cities at the Mayo Civic Auditorium. Economic Development for Small Cities 7:00 p.m. Concurrent Sessions V(Choose one) Wednesday, June 12, 1991 10:45 - 12:15 p.m. Welcome/Opening Session • Working with Staff(Cities Without Manager/ 9:00 a.m. - 10:15 a.m. Administrator) Speaker to be announced Employee Recognition • Building on Common Ground Timely Topic (To Be Determined) Waste Processing Alternatives: Recycling/ Concurrent Sessions I (Choose one) Composting/Yard Waste 10:30 - 11:45 Challenges for Small Cities Communicating with the Public ▪ Employee Development Mayors Association/Mini-Conference Luncheon ] Financial Realities in the '90s 12:30-2:00 Legal and Illegal Gambling in Minnesota Helen Thomas. White House Correspondent 3 Problems of Growing Cities Perspectives from Washington Exhibitors' Luncheon Concurrent Sessions VI (Choose one) 11:45 a.m. - 1:15p.m. 2:15-3:30 ▪ Sister City Programs General Session Hiring Contract Professionals for Your City 1:15 -2:15 Balancing Office/Home/Work Edwin Nichols Current Issues (LMCIT) Dealing with Differences: The Challenge of Cultural Diversity Grants for Small Cities • Concurrent Sessions II (Choose one) League Annual Meeting • 2:30-3:30 3:45 p.m. ▪ Public Speaking for Policymakers ▪ Working with Culturally Diverse Groups (Skill Session) LMC Reception and Banquet Enhancing Revenues for Your City 6:30 p.m. Drug Programs--Success Stories/Funded Models • Problems of Shrinking Cities Friday, June 14, 1991 Concurrent Sessions HI (Choose one) Finale General Session 3:45 -5:00 9:30- 12:00 noon An Update on Council Meetings and the New Open Andrea Moberg Meeting Law/Data Practices Act The Power of Family Cultural Diversity--Model Programs 1 Minimizing City Expenditures Enhancing Your Building Code Key Cooperative Approaches Among Cities S Especially for Policymakers City Night • Especially for Staff Feast on a southern-style barbecue followed by an incredible Ice Tackling Tough Times Cream Fantasy--featuring over 80 different flavors! 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Single Family-Sewered 7 15 949,700 6 10 572 , 100 Single Family-Septic - - - 2 3 374, 100 Multiple Dwellings 2 3 279, 600 - - - (# Units) (YTD Units) (4) (6) - (-) (-) - Dwelling Additions 1 1 14, 400 - 1 22 , 000 Other 1 3 17, 380 - - - New Comm. Bldgs - - - - - - Comm. Bldg. Addns. - - - - 1 907, 000 New Industrial-Sewered - - - - - - Ind. Sewered Addns. - - - 1 1 462 , 800 New Industrial-Septic - - - - - - Ind. Septic Addns. - - - - - - Accessory/Garages 1 1 6,900 3 3 17, 600 Signs & Fences 4 4 29, 320 3 5 7, 800 Fireplaces/Wood Stoves - - - - - - Grading/Foundation 1 1 200, 000 - - - Remodeling (Res. ) 6 7 59,900 1 2 5, 800 Remodeling (Inst. ) - - - - - - Remodeling (Comm/Ind. ) 2 5 1, 015, 350 2 7 188, 500 TOTAL TAXABLE 25 40 2, 572 , 550 18 33 2, 557 , 700 TOTAL INSTITUTIONAL - - - - - - GRAND TOTAL 25 40 2, 572, 550 18 33 2 , 557, 700 No. YTD. No. YTD. Variances 1 2 2 2 Conditional Use 1 1 - - Rezoning - 1 - - Moving - - - - Electric 24 39 27 44 Plumbing & Heating 35 58 21 48 Razing Permits Residential 1 1 - - Comm./Ind./Inst. - - - - Total dwelling units in City after completion of all construction permitted to date 4,500 Jeanette Shaner Building Department Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN FEBRUARY, 1991 8889 Patrick Laschinger 2015 Heritage Drive Remodel 4, 000 8890 Kramber-Swanson 518 East 2nd Avenue Remodel 20, 000 8891 Novak Fleck 1200 Vierling Court House 66, 000 L 4 B 1, Meadows 2nd 8892 Novak Fleck 540 Mint Circle House 72 , 000 L 2 B 5, Meadows 4th 8893 Country Village Apts 1265 Marschall Road Repair 125, 000 8894 Shelly Vetsch 123 East 1st Avenue Sign 100 8895 Gary Monnens 1963 Norton Drive Stg Bldg 6, 900 8896 Reed Otterblad 9186 Boiling Springs Ln Addn. 14 , 400 8897 James Hauer 935 East 2nd Avenue Demo 1, 500 8898 Falde Builders 1278 Maxine Circle Remodel 20, 000 8899 Kajima International 1000 Valley Park Drive Signs 25, 000 8900 Valleyfair One Valleyfair Drive Water & Sewer 200, 000 8901 Morcon Construction 128 West 2nd Avenue Remodel 4, 000 8902 Randy Jones 1257 Marschall Road Remodel 250 8903 Commercial Ind. Realty 1601/1603 Roundhouse Cir. Twinhome 93 , 200 L 1 B 1, Eagle Creek Junction 1st 8904 Edwin Underwood 1124 Minnesota Street Remodel 3 , 400 8905 Dale Dahike 2552 Onyx Drive Remodel 4 , 500 8906 Novak Fleck 1210 Clover Court House 58 , 200 L 18 B 1, Meadows 4th 8907 Logeais Homes 1805 Ruby Circle House 55, 000 L 12 B 2 Heritage Place 2nd 8908 Commercial Ind. Realty 1605/1607 Roundhouse Cir. Twinhome 93 , 200 L 1 B 1, Eagle Creek Junction 1st 8909 Logeais Homes 1808 Ruby Circle House 53 , 000 L 5 B 2 Heritage Place 2nd 7 8910 Leroy Signs, Inc. 738 East 1st Avenue Signs 4 , 000 8911 Novak Fleck 1180 Vierling Court House 60, 000 L 5, B 1, Meadows 2nd 8912 Novak Fleck 1223 Clover Court House 65, 000 L 13 & 14, B 1, Meadows 4th 8913 Calvary United Vierling Drive Temp. Sign 220 Methodist Church S 8, T 115, R 22 Total: 1, 048, 870 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on February 4 , 1991 at 4 : 30 P .M. in the Utilities meeting room . MEMBERS PRESENT : Commissioners Cook, Kirchmeier and O ' Toole . Also Manager Van Hout and Secretary Menden . Liason Wampach was absent . Motion by Kirchmeier, seconded by O ' Toole to approve the minutes of the January 7 , 1991 regular meeting. Motion carried. BILLS READ: City of Shakopee 20 , 032 . 00 ARA/CORY Refreshment Services 78 . 00 A. T . & T . 20 . 50 Alden Pool & Muncipal Supply Co . 55 . 08 Auto Central Supply 62 . 10 fi & B Transformer, Inc . 1 , 125 . 00 R . W. Beck & Associates 12 , 491 . 41 Barry Office products Cc . 960 . 93 Border States Industries , Inc . 376 . 31 Business Outfitters , Inc . 569 . 56 C and E Auto Upholstery 158 . 00 City of Shakopee 215 . 34 City of Shakopee 924 . 02 City of Shakopee 27 . 00 Clay' s Printing Service 323 . 90 Consolidated Plastics Company, Inc . 177 . 00 Copy Equipment , Inc . 5 . 67 Dressen Oil Co . 61 . 20 Feed-Rite Controls , Inc . 54 . 82 General Tire Service 246 . 44 Gopher State One-Call , Inc . 125 . 50 Graybar Electric Co. , Inc . 13 , 917 . 45 H & C Electric Supply 643 . 75 H D Electric Company 59 . 43 HDR Engineering, Inc . 5, 415 . 77 Harmon ' s Hardware 3 . 98 Krass & Monroe Group 20 . 39 Lab Safety Supply, Inc . 23 . 28 Leef Bros . , Inc . 22 . 65 Logical Development Corp . 42 . 99 McGrann , Shea , Franzen , Carnival , Straughn & Lamb 5 , 131 . 95 Millipore 154 . 80 MN Dept . of Natural Resources-Div. of Waters 3 , 231 . 00 Minn . Valley Testing Laboratories , Inc . 100 . 00 Motor Parts Service Co . , Inc . 113 . 50 Nebraska Municipal Power Pool 60 . 00 Northern States Power Co . 292 , 423 . 51 Northern States Power Co . 833 . 12 Northern States Power Co . 664 . 64 Novell 1 , 155 . 00 Otter Tail Power Company 267 . 17 Racing Corp. of Minn . 7 , 081 . 80 Reynolds Welding Supply Co . 214 . 22 Rodack Enterprises 153 . 50 St . Francis Hospital 10 , 622 . 70 Scott County Surveyor ' s Office 87 . 00 Shakopee Ford 13 . 70 Shakopee Public Utilities Commission 141 . 31 Shakopee Services , Inc . 43 . 46 Spuhl Anderson 400 . 75 Starks Cleaning Service , Inc . 68 . 00 Mrs . Sherman Thurmer 25 . 00 U. S . West Communications 356 . 36 Lou Van Hout 42 . 41 Vision Energy 14 . 58 Voss Electric Supply Company 1 ,049 . 28 Water Products Company 671 . 79 Yarusso ' s Hardware Company 60 . 81 Quast Transfer 175 . 19 Motion by O'Toole , seconded by Kirchmeier that the bills be allowed and ordered paid . Motion carried. Motion by Cook, seconded by Kirchmeier to amend the motion to add to the list of bills Scott County Environmental Health in the amount of $168 . 00 for license fees . Motion carried. A communication from Judy Cox regarding the reappointment of Barry Kirchmeier to a three year term ending March 31 , 1994 and the appointment of Terry O'Toole to the unexpired term ending March 31 , 1993 was acknowledged. A communication from the Chamber of Commerce thanking us for putting up the Christmas lights downtown was acknowledged. A communication from City Hall requesting the Utilities put up American flags on First Avenue was read by Manager Van Hout . The American Legion has advised they would like the flags to remain up for the duration. Dave Hutton, City Engineer was present to discuss the 2nd Avenue feasibility study being presented to Council and whether or not the Shakopee Public Utilities Commission would like to participate in the replacement of the watermain or any extensions of the watermain in the project area . Motion by Kirchmeier ; seconded by O ' Toole to recuest that replacement of watermain and new watermain as outlined by the City Engineer be included in the feasibility study . Motion carried . The City Engineer will be back to the Commission when the cost estimates are complete . Mr . George Little an Engineer with H.D.R . was present to give the Commission the latest development with the State of Minnesota in regards to the electric line relocation for the downtown bypass . Cost estimates were given to the commission specifying what costs would be reimbursed by the State of Minnesota . A discussion followed . The letter drafted by Mr . Little will be directed to the State of Minnesota . Manager Van Hout updated the Commission on the Service area acquisition status . The pole rental from Amzak Cable TV has been paid thru December 31 , 1991 . A lona range planning guide for the electric distribution facilities of the Shakopee Public Utilities Commission needs to be looked at . A discussion followed as to various options available to the Commission . Motion by Kirchmeier, seconded by O'Toole that the Shakopee Public Utilities direct the Manager to make a request for proposals for a long term electric distribution study. Motion carried . Manager Van Hout will be back to the Commission for the March meeting with proposed increases in the water rates. Motion by Cook, seconded by Kirchmeier to present Resolution #369 A Resolution Adjusting the Fees Under the Trunk Water Policy Resolution . Ayes : Commissioners Cook, Kirchmeier and O'Toole. Nayes : none . Resolution passed. Motion carried. Manager Van Hout informed the Commission of a power supply study done for the River Electric Association. The preliminary report was handed out to the Commission. V There were no new plats for January , 1991 . Secretary Menden reported four fire calls for a total man hours of four hours and ten minutes . There were no lost time accidents for January, 1991 . Motion by Kirchmeier, seconded O'Toole that the meeting be adjourned to an executive session on February 6, 1991 in the Utilities meeting room. Motion carried. The next regular session of the Shakopee Public Utilities Commission will be held on March 4 , 1991 . \ 61)2./.K. Barbara Menden, Commission Secretary. Li Minutes of the Shakopee Community Development Commission City Council Chambers Wednesday, February 20, 1991 Commissioner Brandmire called the meeting to order at 5: 40 P.M. with the following members present: Mike Pennington, Charles Brandmire, Mike Beard and Bill Mars. Commissioners DuBois, Albinson and Miller were absent. Barry A. Stock, Assistant City Administrator, Randy Kubes, Mart Piddy, Dave Kaufenberg and Jim Fehring were also present. Pennington/Mars moved to approve the minutes of the January 16, 1991 meeting as kept. Motion carried unanimously. Mr. Stock stated that DelMac Petroleum has contacted the owners of the Industrial Park and they are still considering Shakopee in their site development plans. Mr. Stock stated that at the last meeting of the Community Development Commission he presented a proposal on behalf of Mr. Ted Jasper for a proposed residential development project. Mr. Stock stated that Mr. Jasper' s original proposal as submitted at the last CDC meeting included the development of two 4-plexes and two duplexes that were proposed to be construct adjacent to Dakota St. Mr. Stock noted that Mr. Jasper would need to extend Dakota St. to the south in order to proceed with his proposed development project. Mr. Jasper' s original proposal included selling approximately 2 . 4 acres to the City for $30, 000 . 00 . Mr. Jasper was proposing this due to the unusual soil conditions and the extraordinary utility costs for looping a water main that would be necessary if he proposed a cul-de-sac arrangement on his property. Mr. Stock stated that Mr. Jasper' s original proposal , if it had been accepted by the City, equated to a 20 year pay back period based on the City portion of projected tax revenue. Mr. Stock stated that the Commission directed staff to request Mr. Jasper to consider constructing the cul-de-sac and additional residential units with no City assistance. Mr. Stock reported that he did meet with Mr. Jasper who has submitted a counter proposal . Mr. Jasper' s new proposal includes the development of the cul-de- sac arrangement and the construction of five duplex twinhomes and three 4-plex townhomes. Mr. Jasper is also requesting that the HRA cover the cost of looping the water main as a result of the cul-de- sac arrangement. Mr. Stock stated that he has contacted the Scott County Assessor to determine what level of taxes would be generated by this type of development project based on the value of the units to be constructed. Mr. Stock noted that once the project is fully developed it would generate approximately $16 , 560. 00 annually. Mr. 61( Stock stated that the property is presently generating net taxes in the amount of $1, 400. 00 annually. If the project is pursued as proposed the additional tax increment that would be payable to the City as a result of the project, would equate to approximately $2 , 532 . 00 annually. Mr. Stock stated that staff' s estimated project cost for looping the water main is approximately $16, 000 . 00 . If staff' s estimate is accurate the payback to the City, based on the projected taxes generated by the new project would be approximately six years. Commissioner Mars questioned the value of the proposed residential units. Mr. Kubes stated that the twinhomes will be marketed for approximately $80, 000. 00 per unit, while the 4-plex townhomes will be marketed for $70, 000 . 00 per unit. Mr. Jasper stated that the proposed residential units will be upscale and targeted toward empty nesters. Commissioner Beard questioned staff ' s assumptions regarding the estimated tax generation. Mr. Stock stated that his property tax analysis was based on all properties being homestead within the proposed development project. Mr. Kubes stated that staff was correct in this assumption and that all the units will be sold as townhomes. Mr. Stock stated that the property analysis utilizing homestead rates presents the lowest level of projected taxes, assuming the tax rates stay constant and the market values are accurate. Mr. Stock stated that the City of Shakopee presently does not have a residential development incentive policy. Mr. Stock did note, however, that the City has an industrial and commercial/retail development incentive policy. Both policies specify the use of three years tax increment if a project meets certain standards. Both policies also provide for the use of additional tax increment assistance if extraordinary conditions are evident. Mr. Stock stated that, in his opinion, this property had several unusual considerations, including the irregular shaped parcels, limestone soil conditions and extraordinary utility costs for looping the water main in order to maximize the use of the property. Commissioner Beard stated that since the City has an industrial development incentive policy and a commercial/retail development incentive policy, he thought we should also consider the development of a residential development policy. The mere name of the Shakopee Housing and Redevelopment Authority implies that it was created to stimulate housing opportunities. Commissioner Beard stated that he felt the proposed development project did have merit and justification for utilization of HRA reserve funds. Mr. Beard also stated that it would be appropriate for staff to consider the development of a housing development incentive policy. Commissioner Brandmire concurred and suggested that staff consider drafting a housing development incentive policy that would include criteria and conditions that can be applied in determining whether or not a housing project is worthy of HRA assistance. Beard/Pennington moved to request staff to develop a Housing Assistance Development Policy for the Commission' s review and consideration. Motion carried unanimously. Minutes of the Page - 3 Shakopee Community Development Commission February 20, 1991 Mr. Stock suggested that the evaluation of the Business Appreciation program be tabled so that the Committee has time to hear presentations from the Hockey Association and the School Facility Committee. Beard/Mars moved to table the evaluation of the Business Appreciation Program until the Committee' s next meeting. Motion carried unanimously. Mr. Stock stated that in the past, the Committee has felt that it was important to have a member of the CDC at the Shakopee Public Utility meetings to serve as a liaison. Mr. Stock stated that Commissioner Albinson has stated a willingness to be appointed in this rather unofficial capacity. Pennington/Beard moved to appoint Jon Albinson to serve as a Shakopee Community Development Commission liaison to the Shakopee Public Utility Commission. Motion carried unanimously. Mr. Stock noted that for the past two months the Community Development Commission has been investigating the development of the City Map. Mr. Stock stated that the Community Development Commission budget does include $1, 500. 00 for printing and production. Mr. Stock also noted that the Planning Commission budget included $2 , 000 . 00 to promote the Comprehensive Plan. In discussion with the City Planner, staff felt that it might be beneficial to merge the goals of the Planning Commission and the Community Development Commission into one marketing piece in order maximize the use of funds that are available. Mr. Stock shared with the Committee two maps that have been produced by other communities. Mr. Stock then reviewed the cost quotations that he received on the two alternative designs. Commissioner Mars stated that he liked the smaller map. Commissioner Beard concurred and stated that he felt that several panels on the reverse side of the map could be used to display a zoning map. Commissioner Mars stated that he felt that a color coded zoning map was a bit much. He stated that he preferred to simply have the parks, open spaces and water ways colored. Beard/Mars moved to request staff to pursue design layout of the smaller sized map. Motion carried unanimously. Mr. Stock introduced Mr. Jim Fehring from the School Athletic Facility Committee. Mr. Fehring gave the Committee an update on the status of the Athletic Facility Committee. He noted that the school ' s architect is preparing several conceptual alternatives for the Committee ' s review and consideration. He went on to state that the architect is doing a larger design that might incorporate future City uses such as a Community Center, Ice Arena, Fire Station, etc. He noted, however, that the School Athletic Subcommittee primary purpose was to identify the needs of the school. Mr. Fehring went on to state that he will keep the Minutes of the Page - 4 Shakopee Community Development Commission February 20, 1991 Committee up to date as the Committee moves ahead on their plans. Mr. Stock introduced Mr. Mark Piddy, representing the Ice Arena Committee. Mr. Piddy noted that the Hockey Association is now a joint venture between Prior Lake and Shakopee. He explained the current dilemma they have with their existing arena. He noted that the shell is on its last leg and could come down at any time. Mr. Piddy explained the huge investment in the existing facility. He noted that the refrigeration equipment is in place and paid for. Mr. Piddy stated that the Hockey Association is investigating alternatives to replace the existing bubble. The preferred alternative at this time is to remove the existing bubble and build a shell around the remaining facility. He stated that the cost estimates for this alternative range between $200, 000 and $350, 000 depending on construction materials utilized. Mr. Stock questioned the cost of a new bubble. Mr. Piddy stated that a new bubble would cost approximately $100, 000. Mr. Stock questioned the cost estimate for relocating the existing refrigeration equipment. Mr. Piddy stated that it would range between $50, 000 and $100, 000 to relocate the existing refrigeration equipment. Mr. Piddy went on to state that the Hockey Association does not have a preference in terms of location of an ice arena. He stated that they could live with a location near the Sr. High School and saw the overall benefit of that location. However, Mr. Piddy stated that time is a major issue since the existing bubble could come down at any minute. Discussion ensued on how to proceed in getting the City Council interested in acquiring property south of the Sr. High School for community purposes. Mr. Pity stated that he would like to appear before the City Council to explain the Hockey Association' s dilemma. Commissioner Mars stated that he is willing to continue to attend the School Athletic Facility Committee meetings in an attempt to keep the lines of communications open between the Community Development Commission and the Athletic Facility Subcommittee. Mr. Piddy stated that he has made a presentation to the Shakopee Park Advisory Board and they are interested in seeing an ice arena constructed but are not sure how the City can be involved in planning and/or funding the facility. Mr. Piddy then explained the economic advantages that the City incurs as a result of the ice arena in Shakopee. He noted the large number of users and the fact that several tournaments do attract people from outside the community who utilize the hotels, restaurants and other retail and service businesses in the community. Commissioner Brandmire encouraged the Hockey Association to appear before the City Council and express their dilemma. Mr. Stock stated that until such time that the City Council directs the Community Development Commission to get involved in the development of a community complex site or funding alternatives for the Hockey Minutes of the Page - 5 Shakopee Community Development Commission February 20, 1991 Association' s ice arena, he felt it was premature to do much of anything at this time, except monitor the activities of all the parties involved. The consensus of the Committee members was that the CDC should simply continue to monitor the activities of the Hockey Association and Athletic Facility Subcommittee until such time that they are directed to become involved in identifying alternatives to facilitate the Hockey Association's needs as well as the school district' s and community' s needs. Mars/Pennington moved to adjourn the meeting at 6: 40 P.M. Motion carried unanimously. Barry A. Stock, Recording Secretary lk 1 Minutes of the Energy and Transportation Committee Regular Session February 20 , 1991 Chairman Drees called the meeting to order at 7 : 00 P.M. with Commissioners Otto, Drees, Roman, Case, Stolarcek, Kelly, and Mars present. Commissioner Ward was absent. Barry A. Stock, Assistant City Administrator was also present. Commissioner Drees introduced Joe Kelly and Gale Mars, the newly appointed members of the Energy and Transportation Committee. Reinke/Roman moved to approve the minutes of the January 16, 1991 meeting as kept. Motion carried unanimously. Mr. Stock stated that the existing Vanpool Agreement between the City of Shakopee and Vanpool Services Inc. (VPSI) expires on April 15, 1991. Mr. Stock stated that there is a one year extension provision within the current agreement. Mr. Stock noted that there are relatively few providers of vanpool service in the metropolitan area. He stated that the primary reason for this is that there are very few companies that can provide the transit insurance that is necessary to protect the City. Mr. Stock stated that he is recommending that the Vanpool Agreement be extended for one additional year. He further noted that he would be recommending that requests for proposals be taken later this fall to determine if indeed there are any other possible vendors available. Mr. Stock stated that VPSI will no longer be providing 12 passenger vehicles. Mr. Stock stated that the Chrysler Corp. has eliminated 12 passenger vans from their line. Mr. Stock did state that 7 passenger mini vans are now available for lease. Mr. Stock stated that the lease cost for a mini van is $100. 00 less than a 12 or 15 passenger vehicle. Mr. Stock stated that the 7 passenger mini vans are also more fuel efficient. Otto/Reinke moved to recommend to City Council that the Vanpool Contract Agreement with the Vanpool Services Inc. be extended for one additional year. Motion carried unanimously. Commissioner Reinke questioned when the Dial-A-Ride Contract Agreement expired. Mr. Stock stated that the Dial-A-Ride Agreement expires early next spring. He did note that there is a three year contract extension provision within the existing agreement. Commissioner Reinke stated that he felt that more Dial-A-Ride dispatchers were needed. He noted that he has heard of several problems with dispatching. Mr. Reinke went on to state that he felt the Dial-A-Ride program operated more efficiently when the Dial-A-Ride dispatching facilities were headquartered in Shakopee. Mr. Stock stated that this information is important to keep in mind Meeting of the Page - 2 Energy and Transportation Committee February 20 , 1991 when and if the Committee decides to extend the existing agreement with National School Bus for Dial-A-Ride Service or solicit bids for a new provider. Mr. Stock stated that the City of Shakopee has been providing a City Clean Up Day since 1986. Mr. Stock noted that the City Council did not allocate funding for a City Dump Day in 1991. Mr. Stock stated that when the City budget was prepared last fall he was aware of the fact that Scott County had applied for funding from the Metropolitan Council for special cleanup programs. Scott County has been successful in obtaining funding for numerous waste reduction programs. Mr. Stock stated that Scott County does have $12 , 000 . 00 available for the City of Shakopee to help offset costs involved in planning and implementing a City Cleanup Day. Mr. Stock stated that one of the problems with the free money is that it can only be used to help offset costs associated with the collection and disposal of recyclable products. Mr. Stock stated that he did not think this was a problem since generally over 80% of the materials collected in our program are recyclable. Eligible activities for funding purposes under the Scott County Grant Program would include marketing, administration, disposal and collection of tires, batteries, appliances, yard waste and brush. Items that are not eligible for funding are furniture, mattresses, scrap lumber and miscellaneous junk. Mr. Stock outlined two options for the Energy and Transportation Committee' s consideration. Option A included a purely City Recycling Cleanup Day. Under this alternative there would be no gate fee charged and the only items accepted would be those that are recyclable. Under Option B, the Cleanup Program would include the disposal of unrecyclable items. Under the Option B scenario, a nominal gate fee would be proposed. Option B would also require, based on staff ' s projections, City funding assistance in the amount of approximately $5, 000 . 00 . Commissioner Otto stated that he has observed several of the Cleanup Days and that he felt that more than 20% of the items dropped off were in the miscellaneous junk category and that he was concerned that if we do run a recyclable Cleanup Day that miscellaneous junk items will still be dropped off at the dump site or disposed of illegally along roadways. Commissioner Reinke stated that initially the program was funded with dollars from the 100 racetrack admission charge. He questioned what the 100 admission charge was being used for today. Mr. Stock stated that the majority of the revenues generated from the racetrack admission charge are going to offset law enforcement costs. Commissioner Mars suggested that perhaps the City might consider running a curbside junk exchange program. Commissioner Mars stated that she has heard that these types of programs have been successfully run in other communities throughout the country. o Meeting of the Page - 3 Energy and Transportation Committee February 20, 1991 Commissioner Mars went on to explain how the program might be setup. She stated that on a specified day, all residents who have junk that they want to dispose of would simply place it at the end of their driveway. The City would participate in advertising the program and explain that any junk at the end of peoples driveways is free for the taking. Commissioner Reinke stated that during the early years of the Dump Day program many people were scavengering through the junk and hauling it away as fast as it was being brought in. He stated that Commissioner Mars idea was interesting. Commissioner Mars stated that the City would have to establish strict guidelines on what could actually be place on the curb for exchange. It was the consensus of the Committee that the junk exchange program idea should be pursued. Discussion on exactly what date the Curbside Exchange Program should be held in relation to the Dump Day Program ensued. Commissioner Kelly suggested that the name of the Dump Day Program be changed to Recycling Day. This would help people relate to what will actually be accepted at the cleanup site. It was the consensus of the Committee that the Curbside Exchange Program should be held on the day following the Recycling Cleanup Day. This would allow City staff an opportunity to inform persons who attempt to dispose of non-recyclable items at the Cleanup site that they do have an option the following day to place their item on the curb in the hope that somebody might be willing to take it. Mr. Stock stated that he felt that the County Grant Program would fund marketing expenses for the Exchange Program as well as the Recycling Cleanup Day. Mr. Stock informed the Committee that in order to obtain the funding from Scott County, he would have to prepare a grant request and submit it to the appropriate County officials. Reinke/Stolarcek moved to recommend to City Council that the appropriate City officials be directed to develop a City Recycling Cleanup Program and a Curbside Exchange Program and that a grant request be submitted to Scott County. Motion carried unanimously. Mr. Stock stated that at the last meeting the Committee requested staff to develop a recycling inventory identifying all the options for Shakopee residents to dispose of recyclable materials. Mr. Stock reviewed the recycling inventory with the Committee. Mr. Stock then informed the Committee that Scott County also has money available for recycling containers. Mr. Stock noted that the amount of money available for the City of Shakopee equates to approximately $24 , 000. 00. Mr. Stock noted that two years ago the City of Shakopee received funding from Scott County to acquire all the recycling containers for Shakopee residents. He noted that since that time there have been a number of new households Meeting of the Page - 4 Energy and Transportation Committee February 20, 1991 constructed and new customers. Therefore, we are in need of additional household recycling containers. However, Mr. Stock noted that the cost of the aforementioned containers for the new households and customers would probably be less than $2 , 000 . 00. This leaves quite a bit of money available for other recycling container programs. Mr. Stock stated that one option might be to acquire special recycling containers for our City parks. Mr. Reinke stated that this would probably be okay for cans but that glass will present a safety problem. Mr. Stock stated that the other possibility might be to acquire some containers for a centralized drop-off facility. Again, however, there would be some concern regarding the contamination of the recyclable materials. Commissioner Roman stated that an unstaffed recycling drop-off center would probably turn into a garbage dump. Discussion then ensued on acquiring recycling containers for apartment complexes. Commissioner Roman stated that if recycling containers could be placed near apartment complexes' refuse containers that it might encourage apartment residents to recycle. Commissioner Case stated that she was aware of several persons who looked through the garbage at several apartment complexes in the community to remove the cans. She stated that she believed nearly all of the cans are being taken out of the waste stream either by the household resident or scavengers. Commissioner Stolarcek suggested that perhaps a letter could be sent to the apartment complex owners to determine if they have any ideas on how to encourage recycling within their facilities. Commissioner Stolarcek stated that she felt education was the most critical element involved. Commissioner Case concurred. Mr. Stock stated that perhaps the available funds could be used to acquire a can recycling vendor machine. Mr. Stock noted that there are several recycling machines in Burnsville that pay cash for cans. Mr. Stock noted that this was a single purpose type machine in terms of what it recycles but that it would be a fairly easy item to administer. It was the consensus of the Committee that this was an alternative to investigate further. Mr. Stock stated that no action needed to be taken on this issue this evening. He requested that if the Committee members have any further ideas on how to utilize the recycling container funds that they should contact him prior to the next meeting. Mr. Stock stated that he would investigate some of the items that were brought up at the meeting and place this item on the Committee' s next agenda for further discussion. Mr. Stock informed the Committee that approximately two weeks ago it was reported that the Regional Transit Board took a significant cut in funding as a result of the governor' s budge cuts. RTB official subsequently informed Opt-out communities that their budgets would be cut. Mr. Stock noted that Opt-out communities / o Meeting of the Page - 5 Energy and Transportation Committee February 20, 1991 were created with special legislation that stated that those communities who opted out would receive up to 90% of their available transit taxes collected in their areas to provide alternative service. Mr. Stock noted that Shakopee has only requested 70% of the available funds in the past. Mr. Stock explained why Shakopee has only requested 70% of the funds. First, the City must adhere to Regional Transit Board Fair Box recovery ratio policies and procedures. If the Fair Box recovery ratios are not met, the Regional Transit Board can have the program terminated or suggest methods to increase revenues and decrease expenses. Mr. Stock stated that Shakopee' s current transit program is barely meeting the Fair Box recovery ratio standards. If we add additional service, Mr. Stock stated that we would not be able to attain the Fair Box recovery ratio without increasing Dial-A-Ride fares. The second reason why Shakopee has only requested 70% of the available funds in the past is because this served to illustrate that the City of Shakopee mandated transit mill levy was higher than needed to sustain transit service in our community. This served to point out to state legislators that further tax feathering of the mill rate should be pursued. Opt-out communities subsequently informed RTB officials that they did not have the legislative authority to reduce our budgets below the 90% level of available funding. Mr. Stock noted that RTB attorneys subsequently agreed with the Opt-out communities and the Regional Transit Board will not be cutting our funding below the 90% level. Mr. Stock did note however that several changes in the way funds are collected may reduce the level of funding available to Shakopee. Mr. Stock stated that he will be monitoring this situation and keep the Committee apprised of any potential impact. Mr. Stock then reviewed the Transit and Recycling Reports with the Committee. Commissioner Case questioned what was being done to promote recycling in Shakopee. Mr. Stock shared with the Committee a flyer that was recently completed and will be distributed with the March utility bills. Mr. Stock also noted that Mr. Mike Berkopec, Waste Management will be making several presentations at Sweeney Elementary School during Earth Week in an attempt to educate students regarding recycling and waste abatement. Mr. Stock stated that he has also acquired some coloring books that will be distributed to students in grades K - 2 in Shakopee. Mr. Stock stated that he has also obtained several other promotional items to be distributed to the school students and at the Shakopee Showcase. Commissioner Drees questioned where the funding for these items came from. Mr. Stock stated that funding for these items is generated from the sale of the recyclable materials and Scott County perc payments. Mr. Stock noted that the City of Shakopee will continue to receive 18% of the material revenue and perc payments that are collected in Shakopee. These funds will be used for marketing and administrative staff time involved in monitoring recycling and solid waste issues in the community. Meeting of the Page - 6 Energy and Transportation Committee February 20, 1991 Roman/Stolarcek moved to adjourn the meeting at 8 : 20 P.M. Motion carried unanimously. Barry A. Stock, Recording Secretary 41 (( a-, Minutes of the Downtown Ad Hoc Committee City Council Chambers February 13, 1991 Chairperson Keen called the meeting to order at 7 : 50 a.m. with Commissioners D. Wermerskirchen, Kahleck, Keen and VanHorn present. Commissioners Fonder, B. Wermerskirchen and Phillips were absent. Barry Stock, Assistant City Administrator and Lindberg Ekola, City Planner were also present. D. Wermerskirchen/Kahleck moved to approve the minutes of the January 16, 1991 meeting as kept. Motion carried unanimously. Mr. Stock stated that the City of Shakopee has recently received notification from the Minnesota Department of Transportation (MnDOT) regarding their interest in acquiring the parking lot located behind City Hall . Mr. Stock also stated that MnDOT will need to utilize the entire parking lot located behind Brambilla ' s during the construction period. Mr. Stock noted that MnDOT has informed City officials that they will allow the City to utilize the lots until such time that they are absolutely needed. Mr. Stock stated that the elimination of the two parking lots north of 1st Avenue would likely place a demand on parking stalls south of 1st Avenue. Therefore, he has attempted to identify several parcels that may be suitable for parking. Prior to investigating alternative parking sites, Mr. Stock stated that he reviewed the 1988 parking analysis that evaluated the impact on downtown parking as a result of the mini bypass. Mr. Stock noted that the downtown streetscape plan provided more parking spaces in the downtown area as a result of the alternate angle/parallel parking plan. Mr. Stock noted that when the mini bypass is completed and Phase II of the Downtown Redevelopment Plan is completed that angle parking is proposed on each side of 1st Avenue. Additionally, Mr. Stock noted that the second phase of the downtown plan will add additional parking spaces north of the Valley Sports building. The Brambilla lot is also being proposed to be expanded. After everything is said and done, Mr. Stock noted that the net effect on parking in the downtown upon completion of Phase I and Phase II is a net gain of 67 parking stalls over and above what was available in the downtown prior to the initiation of the Downtown Revitalization Plan. With this in mind, staff questioned whether or not demand existed for the generation of additional long term parking lots. Mr. Stock suggested that an alternative might be for the City to lease property for temporary parking during the construction of the mini bypass and Phase II of the Downtown Redevelopment Plan. Mr. Stock also noted that when he evaluated this issue he recognized that the major north/south collector street in Shakopee within the downtown area (Holmes St. ) would be changed to Fuller and Spencer Streets. Mr. Stock stated that with this in mind, he could not be certain of Minutes of the Page - 2 Downtown Ad Hoc Committee February 13, 1991 what would be the most desirable location for a long term parking lot. Commissioner Kahleck questioned whether or not it would be important at this time for the Downtown Revitalization Plan to be updated to address all these issues. Discussion ensued on the work tasks that a consultant might be expected to address including the following: 1. Identifying a location for additional long term parking lots if they are indeed deemed necessary. 2 . Exploring design alternatives for each of the three critical entry points off the mini bypass. 3 . Evaluate the possibility of expanding the B-3 Zoning District. 4 . Update the B-3 Zoning Ordinance. Mr. Ekola stated that Shakopee' s downtown is unique in that the mini bypass allows the City to develop a core downtown area which will not be bisected by a highly congested roadway. Mr. Ekola stated that the City Comprehensive Plan did include a policy statement suggesting that the Downtown Revitalization Plan be updated in either 1991 or 1992 . Mr. Ekola went on to emphasize the impact on the downtown area as a result of changing the major north/south collector streets. Chairman Keen questioned whether or not a consultant might also be asked to evaluate what could be done with the rear sides of the building on the City Hall block. Commissioner VanHorn questioned why there was not a pedestrian underpass on the east side of the mini bypass. Mr. Stock stated that to the best of his recollection a pedestrian underpass was not proposed on the east side due to the extreme grade differential . Commission VanHorn stated that he felt very few people would cross the mini bypass on the east side to access either the downtown area or Huber Park. Mr. VanHorn questioned if it would perhaps be possible for the Revitalization Plan update to address the potential development and improvement of Huber Park. Discussion ensued on the trail and the boat landing. It was the consensus of the Commissioners that an analysis of this area should be included in the Downtown Revitalization Plan update. The Committee recognized that the mini bypass final design did very little to connect the downtown area with the river. Commissioner Kahleck suggested that the concept for having the Downtown Revitalization Study updated, including the Huber Park element, could be presented to the Park Advisory Board for their review, comment and support. It was the consensus of the Committee that this was an excellent idea. 1/ Minutes of the Page - 3 Downtown Ad Hoc Committee February 13, 1991 Commissioner Kahleck also suggested that perhaps the article that appeared in the Star and Tribune recently about several other communities who are trying to create a downtown could be incorporated into the presentation to the Community Development Commission and City Council for further justification of the study update. Mr. Stock stated that he did, for the sake of discussion, attempt to identify several parcels within the downtown area which could be utilized for temporary or long term parking needs. Mr. Stock stated that the Brown Lot (Pelham Hotel site) can be acquired for approximately $107, 000 . Mr. Stock stated that Mr. Brown is not willing to lease the site. The estimated cost to improve the site for parking purposes ranges between $25, 000 and $30, 000. Mr. Stock stated that the site would create between 40 and 46 new parking stalls. This would equate to on approximate cost per stall of $3 , 000. The second alternative site considered by staff was the parking lot located behind the library. Mr. Stock noted that the City does already own this property and that it is exactly the same size as the Brown Lot. The approximate cost to develop this site would be comparable to the Brown site. Since the City already owns the property, the approximate cost per stall however would be reduced to $650. 00 . The third alternative site identified by staff was the property owned by Mr. Wampach on the corner of 2nd Ave. and Fuller St. Mr. Stock stated that he felt this was the least desirable of the three alternatives and therefore did not obtain acquisition cost estimates. Mr. D. Wermerskirchen stated that he felt the Brown lot was the most desirable in terms of location. He did state however that the cost for development and acquisition was excessive. Commissioner Kahleck stated that perhaps it would still be in the best interest of the City to acquire the Brown property because of the development potential of that half block if the McGovern property becomes available for sale. Commissioner VanHorn questioned how much Mr. Brown paid for the Pelham Hotel site. Mr. Stock stated that the 1987 sale price of the Pelham Hotel property was $60, 500. 00. Commissioner Kahleck suggested that staff put together a list of work tasks that a consultant might be expected to address. She felt that this would give the Downtown Committee something to review and comment on in greater detail prior to making a recommendation to the Community Development Commission on whether or not we should proceed with an update of the Downtown Minutes of the Page - 4 Downtown Ad Hoc Committee February 13, 1991 Revitalization Plan. It was the consensus of the Committee that this was the proper course of action to pursue. Mr. Stock stated that the Shakopee HRA approved continuing the Rehab Grant Program in 1991. Commissioner D. Wermerskirchen stated that he did have the opportunity to speak with several property owners who would be relocated as a result of the mini bypass. He stated that many of them are uncertain where they will relocate and when. Many of the affected property owners are not certain when they will be forced to relocate. He questioned whether or not staff could investigate what the sale prices are for the properties on the north side of 1st Ave. that are vacant. He also questioned whether staff could determine if some of the property is for lease and what the lease prices are. Mr. Wermerskirchen stated that this would be very beneficial to the people who are going to be relocated and any other potential prospects. Mr. Stock stated that he does have a vacant property and building inventory already in place and that to update the list would present no problem. Mr. Wermerskirchen also requested staff to generate a list of the affected businesses who will be relocated as a result of the mini bypass. Mr. Stock stated that it would be possible to get this information by the Committee's next meeting. Mr. D. Wermerskirchen went on to state that he is attempting to organize a group of business persons in the downtown area who could assemble on a regular basis to determine how to effectively and cooperatively market the downtown area. Commissioner VanHorn questioned whether or not the Chamber of Commerce has a retail committee. He further questioned whether or not that the committee that Mr. Wermerskirchen is working on could be a subcommittee of the Chamber Retail Committee. Mr. D. Wermerskirchen stated that this was a good idea and that he would pursue it further. Commissioner Kahleck questioned what had happened in regard to the incubator concept that was presented several meetings ago. Mr. Stock stated that the concept has not been pursued by staff at this time. Commissioner Kahleck stated that she felt the incubator building idea was an excellent one that should be continued to be pursued. Commissioner VanHorn questioned whether or not stripped lines could be painted on 1st Ave. to delineate the traffic lanes from the parking lanes. Mr. Stock stated that he could investigate this matter further and have a response by our next meeting. Kahleck/Wermerskirchen moved to adjourn the meeting at 9 : 10 A.M. Motion carried unanimously. Barry A. Stock, Recording Secretary #l;- Minutes of the Shakopee Cable Communications Advisory Commission Regular Session Shakopee, Minnesota February 25, 1991 Chairman Anderson called the meeting to order at 7 : 00 P.M. with Commissioners Anderson, Moonen, Harrison, Abeln and Bastyr present. Barry Stock, Assistant City Administrator; Mike Kazma, Amzak Manager; Bill Lepley, Public Access Studio Manager and Beth Anderson, Public Access Studio Manager were also present. Harrison/Abeln moved to approve the minutes of the January 28 , 1991 meeting as kept. Motion carried unanimously. Mr. Stock stated that in 1986 the Shakopee City Council approved Ordinance No. 192 . This ordinance amended the Cable Franchise Ordinance granting a five year extension of the franchise term and a five year deferment of certain activities which were originally to be provided by the Cable Co. Mr. Stock noted that the five year deferral period terminates on April 1, 1991. He stated that the Cable operator is requesting that the majority of the deferrals that were deferred in 1986 be continued for an additional five years. Mr. Stock stated that the company is now willing to pay for pole rental fees which were included in the 1986 deferrals. Mr. Stock noted that when the Cable Franchise Deferrals were considered in 1986, the City imposed several conditions on the Cable Co. in exchange for the Franchise Ordinance Amendment. The majority of the conditions included a grant of funds for items that were not provided by the Cable Co. in terms of equipment. The Franchise Ordinance Amendment in 1986 was also conditioned upon the successful execution of an agreement between the Access Corp. and the Cable operator. Mr. Stock noted that the Access Corp. was set up as the receiver of funds since federal law requires that municipalities cannot receive money in excess of their 5% franchise fee. Mr. Stock stated that in terms of the institutional network (INET) the Cable Co. is requesting that further financial obligations of the Cable Co. in terms of activation of the INET be deferred for an additional five years. The Cable operator is also requesting that the INET user fee be increased from $936 . 00 to $1, 000. 00 per channel . Chairman Anderson questioned if the school was utilizing the two channels on the INET that are presently in place. Mr. Kazma responded in the affirmative. Chairman Anderson questioned whether or not the school is paying the $936. 00 per channel . Mr. Kazma stated that the Franchise Ordinance Deferrals approved in 1986 did Minutes of the Shakopee Cable Page - 2 Communication Advisory Commission February 25, 1991 enable the Cable operator to charge the $936 . 00 per activated channel . However, Mr. Kazma stated that the Cable Co. has never charged the school district the fee. He went on to state that he believes the only time the Cable operator would impose the fee would be at those times when the school district requested an inordinate amount of technical assistance from the Cable operator. Mr. Kazma stated that he saw the fee as more of an insurance policy to prevent abuse on the part of the school district. Chairman Anderson stated that the draft ordinance simply extends the deferrals that were granted in 1986 with the exception of the pole rental fee. Additionally, the proposed ordinance amendment would simply increase the $936 . 00 per channel fee that is already in place to $1, 000 . 00 per activated INET channel . Harrison/Abeln moved to recommend to City Council that the Ordinance Amendment of the Cable Franchise Ordinance extending the deferrals for a five year period be approved. Discussion ensued. Commissioner Moonen stated that five years ago the deferrals were granted because the Cable operator was having financial difficulty. Mr. Moonen questioned what the purpose of the deferrals were this time. Mr. Kazma stated that the purpose of the deferrals was to prevent the Cable Co. from having further financial problems. Mr. Kazma stated that if the Cable operator had to totally activate the INET as was stated in the original proposal that it would present a severe financial hardship for the Cable operator. The same can be said of the original proposal in regard to the provision of public access support. Mr. Kazma stated that to provide all the items that were originally stated in the Cable Franchise proposal would be cost prohibitive and would present severe financial problems for the Cable operator. Mr. Moonen then questioned why the deferrals are needed if we never intend to compel the Cable operator to provide what was originally stated in the proposal. Mr. Stock stated that at the present time the full activation of the INET is not a realistic objective. There is really no current need for such an elaborate system that was originally proposed by the Cable operator. However, Mr. Stock stated that within in the next five years technological advances might make the use of the institutional network more realistic in terms of cost and actual use. Commissioner Moonen questioned what we were giving up besides the INET. Chairman Anderson stated that the first section of the proposed ordinance amendment is basically a repeat of what was granted in 1986. Mr. Anderson also stated that the first section of the ordinance amendment as it relates to public access, includes the condition requiring the Cable operator to enter into an agreement with the Access Corp. that fully specifies how much financial support they are willing to provide to Public Access . Mr. Anderson stated that if a successful agreement cannot be worked out between the Access Corp. and the Cable operator, the proposed Franchise Ordinance becomes null and void and the Cable operator 11/# Minutes of the Shakopee Cable Page - 3 Communication Advisory Commission February 25, 1991 would be forced to comply with what was originally specified in the Cable operator' s proposal prior to granting the franchise. Mr. Moonen stated that it would then be up to the Access Corp. to determine what is needed from the Cable operator to continue operating Public Access. Mr. Stock responded in the affirmative. Chairman Anderson called the question: Motion carried unanimously. Mr. Stock stated that the Cable Commission has been discussing the potential relocation of the Access Studio. This has been in response to the school district' s desire to construct a communications/media technology classroom at the Sr. High School. Since our last meeting, Mr. Stock noted that he discussed the possible location of the Public Access Studio in the new City Hall facility over with the City Administrator. The City Administrator stated that he felt there may be some potential for having the Public Access Studio in the City Hall. However, since we have not yet begun to analyze the space needs of our existing staff in terms of the new facility, we cannot be assured that there is indeed space available and whether or not City Council would be in favor of utilizing excess space for a Public Access Studio. Mr. Stock stated that it will be sometime in early 1992 before the existing City Hall is relocated. Therefore, we have plenty of time to evaluate whether or not the Public Access Studio should be relocated and where. Commissioner Harrison questioned whether or not the school district intended to air condition the proposed media technology classroom. Mr. Stock responded in the affirmative. Mr. Harrison also questioned whether or not the school district intended to have a separate access to the media technology classroom. Mr. Stock stated that a separate access door to the proposed media technology classroom was a possibility but that the school district probably would not pursue a separate access if the Access Corp. were not interested in relocating. Chairman Anderson stated that he did not feel that a separate access was needed given the location of the proposed media technology classroom. Chairman Anderson stated that the City Hall alternative does present some definite benefits in terms of a Public Access Studio. Mr. Anderson went on to state that he felt that the school district option should be continued to be pursued and that we should work with the school district in the development of the classroom and their equipment acquisition so that what we have is compatible equipment. Mr. Anderson stated that he also felt that a definite set of policies and procedures for a joint powers agreement would have to be drafted to the mutual satisfaction of all parties. Minutes of the Shakopee Cable Page - 4 Communication Advisory Commission February 25, 1991 Mr. Lepley stated that he questioned whether New Frontier Productions could be involved in managing the Public Access Studio on behalf of the Access Corp. since they are a for profit business. He stated that he did not think it would be appropriate for a for profit business to be utilizing a school building for its headquarters. Mr. Stock stated that Mr. Lepley may indeed be correct but that there were other options available in terms of staffing the Public Access Studio in a school facility. Chairman Anderson stated that he personally felt it would be nice to go into the school in conjunction with the development of their Media Technology Classroom. However, he stated that there are many unanswered questions and that certain agreements would have to be developed between the Access Corp. and the School District. He stated that he would like to work with the School District in an attempt to develop the agreements that will be necessary without making a firm commitment to relocate the studio to the Sr. High. Mr. Anderson stated that we certainly will not loose much if we take a wait and see approach in terms of relocating the studio. Hopefully within the next couple of months we can determine whether or not the location of the Public Access Studio in the City Hall is a real possibility. Moonen/Abeln moved to maintain the status quo and investigate the development of a joint powers agreement with the School District while monitoring the potential for locating the Cable Studio in the City Hall facility. Motion carried unanimously. Abeln/Bastyr moved to adjourn the meeting at 8 : 00 P.M. Motion carried unanimously. Barry A. Stock, Recording Secretary X 13 Minutes of the Shakopee Community Access Corporation Regular Session February 25, 1991 Vice-chairperson Harrision called the meeting to order at 8 : 00 P.M. with the following members present: Harrision, Bill Anderson, Larry Moonen, Lill Abeln, Jim Bastyr and Mike Kazma. Barry A. Stock, Assistant City Administrator, Bill Lepley and Beth Anderson were also present. Mr. Harrision stated that the first item on the agenda for the Access Corporation's discussion was the Access Support Agreement. Mr. Stock stated that it would be premature for the Access Corp. to spend much time on the development of a new agreement between the Access Corp. and the Cable operator. Mr. Stock stated that it is a mute point until such time as the City Council approves the Ordinance Amendment extending the five year deferrals. Mr. Stock stated that he felt it was important for the Access Corp. to evaluate their equipment needs so that a support agreement can be drafted which will cover projected operation and equipment cost. It was the consensus of the Access Corp. members present that a meeting would be held on Saturday, March 1991 in the Access Studio to develop a five year capital equipment program. Mr. Harrison stated that the next item for the corporations discussion was the studio lease agreement. Mr. Stock stated that when the studio was relocated from the Cable office to the new facility, a lease agreement was entered into between the Cable Co. and Mr. Bill Lepley, the owner of the building in which the Cable Studio is presently located. Mr. Stock stated that, in his opinion, the agreement for studio space should be between the Access Corp. and the building owner. Mr. Stock stated that if funding is needed from the Cable operator to offset lease costs that it should be included in the Access Support Agreement. Mr. Stock stated that he has discussed this issue with both Mr. Lepley and Mr. Kazma and both are in favor of changing the present arrangement. Mr. Stock stated that he would meet with Mr. Lepley to develop a lease agreement for the Access Corporation's review and consideration at their next meeting. Mr. Lepley stated that at the last meeting of the Cable Commission, he requested authorization to order a new SVHS editing system. He stated that no formal action was taken at that meeting and that he would like the Access Corp. to approve and authorize acquisition of the SVHS camera and dockable editing system. Mr. Anderson questioned what type of camera was being acquired. Mr. Lepley stated that it is a Proline 3 chip camera. Mr. Anderson questioned whether or not the editing system includes the time based corrector. Mr. Lepley responded in the affirmative. Mr. Lepley /3 Minutes of the Shakopee Page - 2 Community Access Corporation February 25, 1991 stated that the estimated cost for the system was $17, 000. 00. He stated that some money could be saved if the existing editing system controller can be adopted to the new system. Anderson/Moonen moved to authorize Mr. Lepley to order a Proline SVHS camera and dockable editing system and that an attempt to utilize the existing editing controller on the new system and that if the editing controller works that the $1, 700. 00 cost savings be applied to a new SVHS camcorder. Motion carried unanimously. Mr. Lepley stated that the studio is also in drastic need of tripods. He stated that he would like to have at least one good tripod for the new Proline camera. Kazma/Bastyr moved to authorize Mr. Lepley to acquire two tripods at a cost not to exceed $700. 00. Motion carried unanimously. Mr. Lepley stated that the 3/4 inch playback machine is dead. Mr. Moonen stated that if we do need a new 3/4 inch machine that we should pursue Soni equipment. Mr. Moonen stated that the Chaska studio did have several 3/4 inch Soni machines. Mr. Kazma stated that he would check with Chaska to determine if those machines are still available. He noted that Chaska has gone to SVHS format and that if there is a machine available he would attempt to relocate it to the Shakopee studio. If it does need minor repair that it may be cheaper to repair it than acquire a new one since the 3/4 inch format is one its way out. It was the consensus of the Corporation that this was an excellent course of action to pursue. Mr. Kazma stated that he would get back to Mr. Stock or Mr. Lepley with his findings. Abeln/Bastyr moved to adjourn the meeting at 8 : 30 P.M. Motion carried unanimously. Barry A. Stock, Recording Secretary 4-iit STATE OF H `Il EZ0cj ,„ z_ i DEPARTMENT OF NATURAL RESOURCES '99y/ PHONENO. 772-7999 Metro Region Parks FILE NO. 1200 Warner Road, St. Paul, MN 55106 March 6, 1991 Barry Stock Assistant City Administrator City of Shakopee 129 East First Avenue Shakopee, MN 55379-1376 RE: Minnesota Valley Trail Access - Murphy's Landing Dear Barry: In an effort to reach an agreement concerning the Minnesota Valley Trail access thru Murphy's Landing, representatives of The Department of Natural Resources have agreed to meet with members of the Murphy's Landing governing board on March 15, 1991 at 9: 30 AM. Hopefully some arrangement can be made to provide the Minnesota Valley Trail access needed. If no meeting of the minds occurs, we plan to appeal to the Shakopee City Council for resolution of this situation. If you have any questions or concerns, please feel free to call me. Sincerely, c5ftve A3at Steve Rose Minnesota Valley Specialist c: John Winter AN EQUAL OPPORTUNITY EMPLOYER My' CITY OF SHAKOPEE INCORPORATED 1870 1001N 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 .i 1 KOL i March 11, 1991 Miss Carol Friendshuh 849 South Main Street Shakopee, MN 55379 Dear Carol: I would like to thank the Shakopee Back Our Courageous Military (BACM) members for inquiring regarding the placement of ribbons on City property. This letter shall serve as confirmation of our discussion on the aforementioned issue. Shakopee City Council has informally stated that they do not have a problem with the placement of yellow ribbons on street light poles or utility poles providing that BACM members do not use ladders or attempt to climb said poles. The City would also request that no ribbons be placed on regulatory signs including stop signs, speed limit signs, etc. Finally, we would like to request that BACM accept the responsibility in maintaining the yellow ribbons. Should any of the ribbons become frayed or damaged due to inclement weather or vandalism, we would expect that BACM replace or remove said ribbons in a timely manner. Today we received your correspondence to Mayor Laurent regarding the proposed parade to be held on May 18, 1991 in support of our troops. This item will be placed on the March 19, 1991 City Council agenda. I would like to suggest that you or another member of the BACM group be in attendance to expand on your request for City assistance. The meeting will begin at 7: 00 p.m. in the City Hall Council Chambers. I except that your request will be on early in the agenda. I will call to confirm this point once the agenda has been completed. If you have any questions regarding the information contained herein, please feel free to call me at #445-3650. Sincerely, Barr A. Stock Assistant City Administrator C: Darlene Shepard Arnold Stage The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER -44 i(,, Minnesota Department of Business Promotion Division. Trade and Economic Development 900 American Center 150 East Kellogg Boulevard St. Paul, MN 55101-1421 612/296-3977 Fax: 612/296-1290 28 February 1991 Barry Stock Star City Coordinator City of Shakopee 128 E. First Avenue Shakopee, MN 55379 Dear Mr. Stock: Congratulations! ! Shakopee has successfully met the Star City recertification requirements and has been recertified for 1991. Your Community have every right to be proud of the accomplishments yielded by its 1990 economic development strategies and the creation of an aggressive 1991 Action Plan that is focused on creating and retaining quality jobs. Wishing you and your Community continued success as this year's Economic Development Plan is implemented. Si' erely, 1 (2_-) _._-,zad , .-e--)- 1.2"---7 Gerald J. Wenner ' Economic Development Representative An Equal Opportunity Employer 4 l (7 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Pole Rental Fees (Non-agenda) DATE: March 14 , 1991 INTRODUCTION: On March 5, 1991 the Shakopee City Council approved an ordinance amending the Cable Franchise Ordinance providing for the five year deferral of certain items. In conjunction with the discussion on the cable franchise deferrals, Councilmember Sweeney questioned what the pole rental fees were in other communities. BACKGROUND: The Shakopee Public Utility Commission presently requires the cable operator in Shakopee to pay an annual pole rental fee in the amount of $3 . 50 per pole. I have done some research on this issue and would like to report that the majority of the poles utilized by cable systems in the metropolitan area are owned by Northern States Power and/or U. S . West. Northern States Power charges a $3 . 50 per pole annual rental fee to all cable companies in the metropolitan area. U.S. West also charges an annual pole rental fee. However, the U.S . West fee that is applied to all cable companies is at a rate of $2 . 75 per pole. If Council would like further information on this issue, please feel free to call me. 4 1 C? MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Jasper Residential Proposal DATE: March 14 , 1991 INTRODUCTION AND BACKGROUND: City Council may have noticed in the minutes of the last two meetings of the Community Development Commission, the prospect of providing financial assistance to Mr. Ted Jasper for a proposed residential development project on Dakota Street has been discussed. Mr. Jasper' s request for assistance stems from the fact that the property in question included several irregularly shaped parcels with bed rock at or near the surface. Additionally, it appeared that Mr. Jasper would incur extra ordinary costs for looping a watermain from a proposed cul-de-sac. The cul-de-sac arrangement was proposed because it maximized the land development potential . Following the Community Development Commission meeting on February 20, 1991 staff contacted the Shakopee Public Utility Commission manager to determine if they would consider approving a watermain looping exemption in this particular case. On March 4 , 1991 Mr. Jasper and I attended the Shakopee Public Utility Commission meeting to request said watermain looping exemption. At that time, the Shakopee Public Utility Commission approved exempting the watermain looping requirement for the cul-de-sac as proposed in Mr. Jasper' s residential development proposal. With the watermain looping requirement waived, Mr. Jasper' s will not be requesting City financial assistance (HRA) to off-set costs for looping the watermain as originally proposed. 4141 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: R.T.B. Funding Status (Non-agenda info) DATE: March 14, 1991 INTRODUCTION AND BACKGROUND: Several weeks ago, staff reported that the Regional Transit Board was considering cutting funds from all transit systems currently under contract with the Regional Transit Board for the provision of transit services. The proposed cuts also included opt-out systems. After lobbying the Regional Transit Board and obtaining legal opinions, the opt-out communities were successful in convincing the Regional Transit Board that they do not have authority to cut opt- out transit programs budget below the 90% level. Therefore, there will be no cuts in our 1991 transit budget. The Regional Transit Board is now attacking the various funding sources that have previously been utilized in calculating the amount of available transit funds to the opt-out communities. In the past, opt-out communities have been eligible to receive HACA, State appropriations and district funds. It appears that the RTB may be successful in convincing certain policy makers that HACA and State appropriated funds should not be included in calculating the amount of transit dollars available to opt-out communities. This would leave the transit taxing "district" as the sole funding source for opt-out communities. It so happens that even by deleting the HACA and State appropriation proceeds, Shakopee still falls below the 90% level. Therefore, our existing transit operation is not in jeopardy of future RTB cuts. However, several other opt-out communities are not so fortunate. Therefore, there is presently a move on to introduce legislation that would clarify the operating authority of opt-out communities as well as the funding sources. I will keep the City Council informed as new developments occur in regard to opt-out funding. 1413,0 STATE OF MINNESOTA DEPARTMENT OF REVENUE Mail Station 3340 St. Paul, Minnesota 55146-3340 (612) 296-5141 March 8, 1991 TO: All City Clerks Recently, 1991 Laws, Chapter 2 was enacted to reduce 1991 state expenditures by approximately $200,000,000. Aid payments to local units of government comprise a significant portion of state expenditures. As a result, Article 8 of this new law provides for a $50,000,000 reduction in the July 20, 1991 aid payments to counties, cities, towns and special taxing districts. The enclosed aid estimates have been developed for your information. The July 20, 1991 estimated aid payment reduction shown in the first column on the enclosed aid notice is your city's share of the $50,000,000 aid payment reduction. The July 20, 1991 estimated aid payment for your city after this reduction is shown in the second column. The enclosed aid estimates are based on preliminary 1991 property tax information. Final 1991 property tax information is not currently available but will be used in determining the actual July 20, 1991 aid payments. For this reason, the actual July 20, 1991 payment may be different than the enclosed estimate. Any differences between the enclosed estimates and the actual payment should not be significant. The December 15, 1991 estimated payment shown in the third column reflects the provisions of current law. Additional aid payment reductions will be enacted into law in 1991. These additional aid reductions will probably result in the December payment being reduced the same as the July payment and will also result in decreases in 1992 aid payments. If you have any questions regarding this letter, please contact me in the Local Government Services Division of the Department of Revenue. My telephone number is (612) 296-5141. Sincerely, Vd.,(A, )7e4e176,`,--- LARRY r BEWLEY, Research Analysis Specialist Local Government Services Division LLB/glh AN EQUAL OPPORTUNITY EMPLOYER MINNESOTA DEPARTMENT OF REVENUE LOCAL GOVERNMENT SERVICES DIVISION MAIL STATION 3340 SAINT PAUL, MINNESOTA 55146-3340 PHONE: (612) 296-5141 MARCH 8, 1991 ADMINISTRATOR CITY HALL SHAKOPEE CITY OF 129 EAST 1ST AVE SHAKOPEE MN 55379 ESTIMATED JULY 20, 1991 AID REDUCTION FOR YOUR CITY UNDER LAWS 1991, CHAPTER 2, ARTICLE 8 AND THE RESULTING ESTIMATED 1991 AID AMOUNTS AFTER REDUCTION JULY 20, 1991 DEC. 15, 1991 ESTIMATED ESTIMATED AID ESTIMATED AID JULY 20, 1991 PAYMENT AFTER PAYMENT UNDER AID REDUCTION * REDUCTION * CURRENT LAW ** LOCAL GOVERNMENT AID S 54,336 $ 71,732 $ 126,068 EQUALIZATION AID S 0 $ 0 $ 0 HSTD & AG CREDIT AID S 0 $ 160,746 $ 160,746 DISPARITY REDUCT AID S 0 $ 0 $ 0 TOTAL $ 54,336 $ 232,478 $ 286,814 * THE JULY 20, 1991 AID REDUCTION AND PAYMENT ESTIMATES ARE BASED ON PRELIMINARY 1991 PROPERTY TAX INFORMATION. FINAL 1991 PROPERTY TAX INFORMATION IS NOT CURRENTLY AVAILABLE BUT WILL BE USED IN DETERMINING THE ACTUAL JULY 20, 1991 AID PAYMENTS. FOR THIS REASON, THE ACTUAL JULY 20, 1991 PAYMENT MAY BE DIFFERENT THAN THE ABOVE ESTIMATE. ANY DIFFERENCES BETWEEN THE ESTIMATE AND THE ACTUAL PAYMENT SHOULD NOT BE SIGNIFICANT. ** THE DECEMBER 15, 1991 ESTIMATED PAYMENT REFLECTS THE PROVISIONS OF CURRENT LAW. MORE THAN LIKELY THERE WILL BE ADDITIONAL AID PAYMENT REDUCTIONS ENACTED INTO LAW IN 1991 . THESE ADDITIONAL AID REDUCTIONS WILL PROBABLY RESULT IN THE DECEMBER PAYMENT BEING REDUCED THE SAME AS THE JULY PAYMENT. IF YOU HAVE ANY QUESTIONS CONCERNING THIS NOTICE, PLEASE CONTACT LARRY BEWLEY IN THE LOCAL GOVERNMENT SERVICES DIVISION IN THE DEPARTMENT OF REVENUE. LARRY'S TELEPHONE NUMBER IS (612) 296-5141 . 1 • • PPNN X X X NX XXXXX XXXX-`` X X P P N d 0 p ddd OO P m J N d d d d CD CD .O d NO C. 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IA .7 • - t d X 0C • y ^M0n y••�MNMO–J NNA N O .n VD Cl)V N O m < X C U 0Y N N Cu N 41 0 d V C V N N V C) v _ y o w I O Opo 0 0 0 0 0 0 0 0 o 0 o d+0 0 0 =0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c o o c o 0 o C o 0 0 o p o o L o 0 0 0 0 0 0 _ o ' ` ✓ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 V .- '2' _ > y ON0N - U �0 0000000 00000000000 � 0000000 X0000000 ddACO PO ^000 tCOn OCpn NO^ . 1n0 vs CD y N H N L OEE y t o o N o 0 0 0 W OC ^u"• 0 0 0 E ^ N O O O = 6E A = < U ^N 0 f..l • ^ N 0 A A A A A A A A 431 G8hhakópee CHAMBER OF COMMERCE CONVENTION & VISITORS BUREAU TO: Mayor Gary Laurent Shakopee City Council Members Local Government Leaders FROM: Kristen Converse, Executive Directo Shakopee Convention & Visitors Bureau DATE: March 6 , 1991 SUBJECT: 1991 Minnesota Conference on Fostering Economic Growth Through Tourism Please find enclosed information on the 1991 Minnesota Conference on Fostering Economic Growth Through Tourism. It will be held Monday, March 25 from 9 :00 a.m. - 2: 30 p.m. in Mantorville, Minnesota. (Mantorville is 15 miles northwest of Rochester. ) The purpose of the conference is to bring together leaders from government and the private sector to assure the potential for the growth of tourism in Minnesota and to discuss the actions we can take together to develop and implement a plan that will bring to the area the benefits of a growing tourism industry. Speakers will seek to identify the markets that offer the greatest promise for future growth and discuss a strategy to promote increased use of our tourism resources. Speakers will include leaders from state and local government, the community, business and other organizations that are involved in tourist promotion and that provide support services. The conference will provide a forum for the exchange of information and ideas that will help to guide planning for the future of the area. Lt. Governor Joanell Dyrstad is confirmed to provide the keynote address. The conference is being coordinated by Columbia Institute and will be sponsored by a number of local organizations and businesses. The program will commence at 9:00 a.m. and will conclude at approximately 2 : 30 p.m. The sessions look very informative and geared towards Shakopee's market. I will be attending. Anyone interested in attending is welcome to ride along with me. Please give me a call - I have directions to the Pony Express Ballroom where the conference will be held. The cost is very reasonable; $10 covers registration and lunch. Columbia Institute would appreciate having registration forms received before March 22 however, you can register than morning. I hope to see you there on March 25. 1801 Trunk Hwy. 101 P.O. Box 203 Shakopee, Minnesota 55379 612-445-1660 REGISTRATION ❑ I will attend the 1991 MINNESOTA CONFERENCE ON FOSTERING ECONOMIC GROWTH THROUGH TOURISM to be held on March 25,1991 at the Pony Express Ballroom in Mantorville,Minnesota.My check for$10.00 is enclosed to cover the cost of the luncheon and refreshment break. (Please make checks payable to Columbia Institute). NAME ADDRESS TITLE CITY/STATE/ZIP COMPANY PHONE(Office) PHONE(Home) MAIL TO: 1991 MINNESOTA CONFERENCE ON FOSTERING ECONOMIC GROWTH THROUGH TOURISM For further information please call Office of Congressman Tim Penny Congressman Penny's Rochester Office Park Towers, 22 North Broadway (507) 281-6053 Rochester, MN 55906 TOLL-FREE (800) 862-8632 PARTIAL LIST OF SPEAKERS CONGRESSMAN TIM PENNY—Represents the First Congressional District of Minnesota in the U.S.House of Representatives First elected in 1982,Congressman Penny is currently serving his fifth term in Congress.He is Chairman of the Veteran's Affairs Subcommittee on Education,Training and Development.In addition to his service on the Veteran's Committee,he sits on the Agriculture Committee and the Select Committee on Hunger. He also co-chairs two groups dedicated to cutting the federal deficit and was appointed Whip-At-Large by the House leadership. Prior to coming to Congress he served in the Minnesota State Senate. Congressman Penny graduated cum laude from Winona State University. MARTHA BECKMAN—Director,Community Development Division,South Carolina Parks, Recreation and Tourism Department(PRT) Mrs.Beckman joined PRT's Tourism Division in 1978 and has served in various capacities since then.In her current position she coordinates the agency's activities to expand the tourism industry in rural areas and small towns.This division also administers the PRT's hospitality career development program,the tourism investment program,which provides information to potential developers and investors, and tracking and reporting of new businesses relating to tourism. Mrs. Beckman serves on the Boards of Directors of the Southeast Tourism Society and the South Carolina Downtown Development Association. THE HONORABLE JOANELL DYRSTAD—Lieutenant Governor,State of Minnesota Prior to her election last November,Lt.Governor Dyrstad served as the mayor of Red Wing.She is also a partner in Red Wing Corner Drug. She is a member of the League of Minnesota Cities and the National League of Cities, where she has held numerous positions in both organizations. She also served as vice president of the Mayor's Association, is on the Board of Directors of the Minnesota Women Elected Officials and the Board of Trustees of Gustavus Adolphus College,her alma mater. ROGER STEINBERG—Area Community and Economic Development Specialist, University of Minnesota Extension Service In his current position,Mr.Steinberg assists county extension offices of southeastern Minnesota with educational programs in community development,economic development,and rural policy,with a focus on smaller communities.Some of his recent work includes community visioning and goal setting,organizing for economic development,and multicommunity collabora- tion for community development. Prior to coming to Minnesota, Mr. Steinberg was a natural resources specialist with the South Dakota Cooperative Extension Service. HENRY (HANK)TODD—Director, Minnesota Office of Tourism Mr.Todd joined the Minnesota Department of Trade and Economic Development in 1973 and became the director of the Office of Tourism in 1978.As Director he is responsible for planning and directing the State of Minnesota's tourism program. Mr.Todd was elected"State Travel Director of the Year"by the National Council of State Travel Directors and is a member of the Board of Directors of the Travel Industry Association of America.Mr.Todd attended Inver Hills Community College and Mankato State University. COLLEEN TOLLEFSON—Minnesota Industry Services Manager,Minnesota Office of Tourism Ms.Tollefson is responsible for program development and budget for Minnesota Industry Services including joint venture tourism marketing,education and regional programs.She has had professional experience at the Minnesota Restaurant,Hotel and Resort Associations,with seasonal employment at Minnesota State Parks and Hilton Head Island, South Carolina. Ms. Tollefson is a graduate of the University of Minnesota in recreation and park administration. GAYLE SANDAHL—Travel and Toursim Representative,Minnesota Office of Tourism Ms.Sandahl specializes in the group tour marketing area,working to develop relationships with suppliers in the United States and Canada to encourage inclusion of Minnesota in travel itineraries. Previously she was the agency manager for Travel and Tour Service and operations director for Carlson Travel Group.Ms.Sandahl received her B.A.in theater and psychology from the University of Minnesota. 1991 MINNESOTA CONFERENCE ON FOSTERING DATE ECONOMIC GROWTH THROUGH TOURISM Monday, March 25, 1991 TIME For further information, please call 9:00 a.m. - 2:30 p.m. Congressman Penny's Rochester Office (507) 281-6053 or TOLL-FREE (800) 862-8632 LOCATION Pony Express Ballroom Mantorville, Minnesota A COLUMBIA INSTITUTE Coordinated Event • uew.rieyj `Auuad wit uewssa.iguoj elosauu!W `allinaolueV woomeg ssaidx3 /uod •w'd 0£7 - 'w'e 00:6 — 1661. `SZ yDJe4 `Aepuol WSI21f1O1 HJf1O21H1 HIMO219 JIWONOJ3 DNI?131SO3 NO 3JN32133NOJ VIOS3NNIIN L661. eapawy}o sJauMO sn9 pa1!un a!u!p oAelnf saa!}}O Jaluaj aSpoa elosauu!lnf }o sJa)Iueg luapuadapul /Jalsaypos '•y•N `iseaylnos elosauu!W peg 1saMaoN uolieiodio' W9l wspnol}o aa!}}O elosauu!w Auedwoj pue IatuJoH •y aSJoaD aaiawwoj }o iagwey] elosauu!lnf 'Jul `SII!W IeJaua9 uoale!Jossy sJa)lue9 eloseuu!lnf elosauu!lnl uaaylnos }o slues lsJ!1 aSueyax3 ulei0 s!Iodeauulw ayi pue 'DUI 'walsAS lue>3 1si!4 SHOSNOdS 33N32131NO3 ueWJ!ey''Auuad w!1 uewssaASuo' paaunouuy aq 01 sls!laued Jay ° 1N3WN21f10IOV wspnol `SNHVW321 9NI0f113NO3`AHVWWf1S •w'd OE:Z }o aa!}}O elosauu!w'uos}allot uaailo' elosauu!w saavuas uo!sualx3 }o awls`pelsiAa llaueol algeiouoH ayi elosauu!w}o Al!sJan!un 'SJaqu!als iaSoj 'AJlsnpu! ws!mol Su!n!ay1 a woi}Aofua 'Dui 'tiluno'}}nIa II!^^awls ayl sl!}auaq ay)}o Ma!AJano ue'osly auols!H elosauu!w walseaylnoS VHF AaHa4S 'AJlsnpu! wsunol ay1 Jo y1MOJS ay1 alowoid •wsunol}o ylnnoJS ay alowad pue saainosai of SwAJas aye ya!yM lanai awls ay le san!le!l!u! wspnol leuo!Sai anoJdw!011Jo}}a paleu!pJooa aJnln} pue luaJJro uo snao} II!M uo!leluasaJd e u! siaylo pue ssaulsnq leaol 'tilsnpu! lsunol ssaidx3 Auod :uolwao-p ay 'luawwanoS Ivo! pue a1e1s }o ala ayi NOIIVIN3S3Hd 310NA3)I •w•d OO:Z NOIIOWOHd wsunol alowo�d o1 1SI21f1O12103 WV31 V 9NIU1If18 •w'e SS:OI weiSoid e u! painlea}aq 11!M leyl pue slsunol wsunol pue'uo!leaJJaJ 's)IJed}o 01 suo!laeJue ulew ay Suowe aq ifM ley Al! luawuedaa euyoJe'ylnos'uew)laae eyueW -unwwoa ay u!isaJalu!}o saaeld of l!s!n}auq v •slsunol of Swleadde asnoH IlagqnH woi; uedaa aiow uo!Sai ay alew 01 saaJnosaJ Ja1110 SuplleM pue saalnoas 'sa!1!I!ae} ay1 Su!dolanaa Tam pun j anpe!1lu1 ay101 s1!s!n lsunol paseaJau!alelnwus o1 sueaw elosauu!W lseaylnos'uoslaN pimps Jay() pue Su!s!laanpe OnoJy1 uo!lowo.rd ull •uo}}a J!ayl pue slam)Su!s!woJd 1sow aySaalas Iie.iano ay 01 arw uea pea ley suounquluoa NVId JNLL3)U1VW V 9N1d013A30 w'e OE:OL ay}o asn an!laa}}a lsow ay)salew ley)wsunol Jo uouowoid ay)Jo}ueld e Suuuawaldw!pue HV3218 tire Sl Ol SuwS!sap Jo asodind ay Jo}Apunwwoa ay u! paaunouuy aq o1 Jaleads saainosai pue aldoad Jo lJoMlau e Su!dolanaa •palaeaue asnoyunoj Aiuno'aSpoa :uolleaol aq of Alam lsow am ley slsunol }o sap sainluaA anileiadooJ -oSalea ayi pue seam lea!ydeJSoaS ay Jo swJal wsunol u! 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'sgof sino1 ailsawoa pue uSiaio3 u! uo!Sai ay 01 sl!}auaq a!wouoaa (e!lualod paaunouuy aq 01 Jarads ay Jo s!sRleue uv •tilsnpu! wsunol Su!MOJ •SJol!s!n an!laadso�d yl!M sueaw a Jo} uopepuno} e ap!nad leyl elosauu!w aaylo pue Su!s!lianpe q nonyl alea!unwwoa of uJalseaylnos u! slasse ay Jo uollduasap v ueld e Suldolanap pue saa!&!as lsunol s,uo! 2, WS1211101 HJf1021H1 ay)Jo}1a)l.iew Su!s!woJd lsow ay)Su!A}!luaP1 H1M0219 1VNOI9321 9N1101441021d •w'e OZ:6 asnoH IlagqnH :uoueaol uewi!ey,'Auuad w!j uewssaiSuo] wsunol Su11avery SH21VW321 JNIN3d0(NV 3141O313M 'w'e S0:6 Sdf1021J 1110-HV3218 'w'd 00:1. NW `all!AJoluey4'Ansaj woi ioAew asnoH IlagqnH :uoueaol ssaadx3 Auod :uo!leaol NO3H3Nf11 "w'd OO Zl ANN3d NVWSS3219NO3 NOISSrDsla ONV SNOIls311b w'e Sb:6l 30 NOLLJf10O211NI 'w'e 00:6 VON39V AUVNIIN11311d WSI2111O1 H9f1O21H1 HIMO219 JIWONOJ3 9N12131SO3 NO 3JN32133NOJ VIOS3NNIW 1,661. MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerl� RE: 1991 Board of Review DATE: March 15, 1991 INTRODUCTION: 1991 Board of Review for the City of Shakopee is set for Tuesday, May 14, 1991. City Council has previously decided to appoint a special board of review to handle the powers and duties of the board of review for the City of Shakopee for 1991. Additional appointments are needed if City Council wants a five member board. BACKGROUND: In 1990, the City Council first appointed a board of review to consider concerns of propety owners regarding the market value placed on their property by the Scott County assesor's office for taxation purposes. Prior to 1990, City Council sat as the City' s board of review. In 1991, the board of review consisted of two councilpersons and three citizens. City Council was pleased with how things went this first year and decided to appoint a board of review again for 1991. When staff advertised for openings on all city boards and commissions last November, the board of review was included. One application was received and an appointment made. The Mayor has also appointed Councilwoman Vierling and Councilman Sweeney to serve on the board of review. In response to a request from staff, the Shakopee Valley News recently ran another notice inviting applications for the board of review - see attached. To date I have received no applications. In January I talked to Mr. Turek and Mr. Marks (who were on the board last year) asking if they would be interested in serving on the board this year. Mr. Marks, who is a real estate appraiser, said that he would be willing to serve; however, he pointed out that he is a resident of Jackson Township and that Council may wish to appoint a Shakopee resident. Mr. Turek said that he did not wish to be appointed this year. The state law provides that at least one member of the board of review be an appraiser, realtor or other person familiar with property valuations in the assessment district. The closest that we can come to this requirement the better, or anyone who buys and sells real estate would qualify. I. 1991 Board of Review March 15, 1991 Page -2- ALTERNATIVES: 1] City Council sit as board of review 2] Appoint Mr. Marks = 4 member board 3] Appoint Mr. Marks and Cncl.Vierling or Cncl.Sweeney resign = 3 member board 4] Appoint Mr. Marks + an additional councilmember = 5 member board 5] Go with current make up of Mr. Reinke, Cncl.Vierling and Cncl.Sweeney = 3 member board (Cncl.Vierling sells real estate) 6] Go with Mr. Reinke and Cncl.Vierling or Cncl.Sweeney resign with Cncl. Clay taking their place (Mr. Clay is a realtor) = 3 member board 7] Other RECOMMENDATION: Alternative No. 4 or 5. 1 iii ............... . _ - if _ ..... _ In brief .. . v „. . , . . ....„.. . City seeks Board of Review applicants ' — R The city of Shakopee is seeking applicants for two positions on its Board of Review for 1991. The five-member board considers concerns of property owners regard- , �. l t ing the market value placed on their property by the Scott County , - assessor's office for taxation purposes.The board does not hear complaints 4 about property,taxes. Most consideration will be given to applicants who have experience as a property'appraiser or in real estate. . = "- -i.f. 4; For an application,call City Hall at 445-3650. ,* _ -_ �" -��- Carver County imposes hiring freeze CHASKA—The Carver County Board,anticipating significant budgets' ; .•-•.;.,„, �.. cuts due to a reduction in state aids, imposed a 45-day hiring freeze .moi c, 4, ,..' effective Feb.5. In discussing the action,commissioners agreed that the ban will not be 'a.; lifted even during unusual circumstances. Man found guilty of rape, kidnapping Jason Cordes Gretchen Jet NEW PRAGUE—A 38-year-old New Prague mann has been found guilty of first-degree criminal sexual conduct, kidnapping in and making (Iordes, Jenkins nam terroristic threats related to an incident involving his former girlfriend that began ata Prior Lake bar in November. 1 Robert Michael Williams was lowing a w a second count e first �� Award wii degree criminal sexual conduct following atwo-week trial in Le Sueur County District Court that ended Feb.8. According to the complaint filed against him,Williams forced the 27- v 7 Jason Cordes Jen- man,grades 10 12;ja vear-old woman from the bar and held her overnight in a stable south of kins, seniorsnr at andSGretchenepee Hen-gh ben, grades 10 12; New Prague where she was beaten and sexually assaulted. The court ordered a pre-sentence investigation. School,have been named winners of (saxophone ensemble), the school's 1991 AAA(Academics, pit orchestra,grade 12. • Arts and Athletics)Award.They will erning board (represer Education financing is meeting topic now compete against winners from 10-12; board preside The League of Women Voters of Scott County will sponsor an informa- other schools for regional honors. Class of 1991 preside tional meeting on the issue of financing education on Saturday at 9:30 a.m. On March 23 during the Boys' 12; and National H Basketball Tournament, 32 grades 11-12). at the Shakopee oe speakersPublicwl Library. regional winners will be honored and Cordes' commune Guest will be Jody Hauer,researcher for the Citizens League: four state will be to includes se Les Sonnabend, school superintendent in Prior Lake. and Bob Martin, representstate winnersthe AAA Class chosenof 19to1. ball,volvementincl and e director of businessnservices for the inShakopeece chool District. The high school of each state winner for youth leagues; vc Discussion will focus on school finance studies recently completed b}' will receive a S500 award as well. the youth basketball ft. the League of Women Voters of Minnesota and the Citizens League.More Cordes,ecivson of Ken and Barb the youthunteerinbasketball Dollars information on the meeting can be obtained by calling Joan Lynch at 445 Cordes, has been on the "A" Honor and serving as a schoo 5585. Roll during all three of his high school sentative to a drug ave years.Academically,he has received shop.He has also sen awards in English and science through tant basketball coact the Shakopee Academic Recognition h ognitionn high odes plans to an Programl. c (SHARP) grade, college. He has not science and Spanish in 11th grade; g •o n S and all-academic awards in grades 10 major. Authorities get more opts and 11. He was a Rotary Student of Gretchen Jenkin the Month for September 1990, and Steve and Paula Jenk •c violence cases WCCO Radio Student Athlete of the Roll student and mei in domestic Week in December 1988. tional Honor Socicty Cin t>'c school football team, Jenkins has bee TENTATIVE AGENDA ADJ.REG. SESSION SHAKOPEE, MINNESOTA MARCH 19 , 1991 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3 ] Liaison Reports from Councilmembers 4] Mayor' s Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *7] Approval of Minutes of March 5, 1991 8] Communications: a] Sweeney Elementary Student Council - Mayor' s Proclamation *b] Carol Friendshuh - Back Our Courageous Military c] David Kaufenberg - Shakopee Hockey Association d] Dick Stoks, Shakopee Lions - Naming Southerly Bypass e] John Manahan, Murphy's Landing - Proposed DNR Trail f] Mayor Laurent - City Administrator Performance Evaluation 9] Public Hearings: a] 7 : 00 P.M. Appeal from Board of Adjustment and Appeals denial of a variance from the sign ordinance to replace non-conforming signs with new signage b] 7 : 30 P.M. Proposed assessments for the 1990-8 Valley Industrial Boulevard North Roadway Construction - Res. No. 3375 10] Boards and Commissions: Planning Commission: a] Interim Ordinance Quarterly Update b] Mineral Extraction Ordinance Amendment - tabled 2/19 c] Planning Commission 1991 Work Program d] Assistant City Planner TENTATIVE AGENDA March 19, 1991 Page -2- 11] Reports from Staff: a] Employee Education Reimbursement - tabled 3/5 b] Committee of the Whole - tabled 3/5 *c] Sand Creek Water Management Organization *d] Purchase of Wing, Plow, and Sander for Dump Truck e] 2nd Avenue - Sanitary Sewer Assessments f] Approve Bills in Amount of $333 , 533 . 47 12] Resolutions and Ordinances: None 13 ] Other Business: a] b] c] d] e] 16] Adjourn Dennis R. Kraft City Administrator 7 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MN MARCH 5, 1991 t i Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl . Vierling, Wampach, Zak, Clay and Sweeney present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Dave Hutton, City Engineer; Karen Marty, City Attorney; and Judith S . Cox, City Clerk. The following items were added to the agenda: 15a - Res. regarding Metropolitan Council appointments. 15b - County 17 Improvement project. 15c - Release of temporary easement. 15d - SPUC meeting date. 15e - Employment freeze Wampach/Vierling moved to approve the agenda as amended. Motion carried unanimously. Mayor Laurent called a recess for Housing and Redevelopment Authority. Mayor Laurent reconvened to City Council at 7 : 07 p.m. Liaison reports were given by Councilmembers. Mayor Laurent gave the Mayor' s report. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. The following item was deleted from consent business: Item 13a - Hiring of Temporary Adm. Asst./Research Analyst. Wampach/Sweeney moved to approve the consent business. Motion carried unanimously. Sweeney/Vierling moved to approve the February 11, 1991 minutes. Motion carried unanimously. Wampach/Sweeney moved to approve the minutes of February 19 , 1991. Motion approved under consent business. Wampach/Sweeney moved to direct the appropriate City officials to take the appropriate action extending the Van Pool Contract Agreement with Van Pool Services Inc. for one additional year. Motion approved under consent business. Barry Stock reviewed the 1991 City Clean up Day. He said this year funding is available from Scott County to conduct a scaled back version of what has been done in the past. One of the conditions of Proceedings of the March 5, 1991 Shakopee City Council Page -2- the grant funding is that the money can only be used to off set costs related to the disposal of recyclable items. He reviewed the options available. One would be the clean up day would only accept the recyclable items under which the City would incur no costs. Second would be to accept all kinds of junk and have gate fees, under that option the City would pick up approximately $5, 200. 00 of the program cost. Third would be to increase the gate fees to reflect the actual disposal costs of the non-recyclable items. There would be no gate fee for recyclable items. Sweeney/Vierling moved that the appropriate City officials be directed to submit a funding request to Scott County that would provide Shakopee residents with a vehicle to dispose of recyclable materials (as defined by Scott County) including a fall yard waste collection program. Additionally, direct staff to develop a clean- up program which will allow for the disposal of junk with gate fees reflecting actual disposal costs. Motion carried unanimously. Barry Stock reviewed the Scott County Economic Development Coalition Joint Powers Agreement. He said the Joint Powers Agreement and the By-laws have been put together. The purpose of the coalition is to serve as a marketing vehicle to promote development in all of Scott County. Sweeney/Vierling moved to authorize the appropriate City officials to execute the Scott County Economic Development Coalition Joint Powers Agreement. Motion carried unanimously. Wampach/Sweeney moved to permit the Timber Trail neighborhood group, under the guidance of City Staff to plant trees and shrubbery in Timber Trail Park and thank Mr. Shutrop and his group for the donation. (Motion approved under consent business) . Mayor Laurent opened the public hearing on Proposed Improvements to 2nd Avenue between Sommerville and Shawmut Street, Resolution No. 3373 . Dave Hutton reviewed the proposed street improvements. He reviewed the feasibility report that was submitted. It will consist of 2nd Avenue from Spencer Street east to Shawmut, Main street between 1st and 3rd, Market Street between 1st and 4th, Dakota Street between 2nd and 3rd and Prairie Street between 1st and 3rd. The existing streets have different degrees of pavement. All of the streets except Market are considered local streets. Market street is on the state aid system. There are only a few areas of sidewalks. Only sidewalks will be along one way streets on 2nd Avenue. One option is to build one way streets on each side of the tracks which is what exists now. Due to the presence of the railroad tracks it is impossible to build a two way street on either side of the track. Sewer will be replaced on those streets which have insufficient sewer lines. During construction if any deficient 7 Proceedings of the March 5 , 1991 Shakopee City Council Page -3- service connections are found they will be replaced at the same time. There was some discussion on extending 2nd Avenue all the way to Marshall road. Staff looked at that and rejected the construction saying that it would be very dangerous because of the railroad tracks. Scott County has jurisdiction on Marshall and they will not permit 2nd Avenue to connect. It did recommend improving 2nd Avenue from Naumkeag to Shawmut, that area is proposed to be paved. The total project cost comes to just under one million dollars. Funding of the project is proposed as follows : Street construction for new streets will be assessed 100% to the abutting property owner, reconstructed streets would be assessed at 25% to the property owner. Those portions of 2nd Avenue that have pavement will only be assessed 25% , the existing gravel streets will be assessed 100% . The storm sewer costs will be funded out of storm sewer utility and will not be assessed. The new watermain will be assessed at 100%, any watermain replaced will be funded by Shakopee Public Utilities. Any new sanitary sewers will be assessed 100% to abutting property owners, any replaced sewers will be funded out of the sanitary sewer fund and not assessed. The only other thing being assessed would be defective service connections going to the house. The City Engineer reviewed the assessment calculations and the formulas that were used. The fronting streets were assessed on a front foot basis, basically 2nd Avenue. The north south side streets were assessed on a zonal basis. The total cost for 2nd Avenue is $259 , 000. 00, the assessment rate for all properties abutting 2nd Avenue is $50 . 82 per front foot. Those which have existing pavements would only be assessed $12 .71 per front foot. He said if the property is zoned commercial and being used commercial the sanitary sewer assessment will be double what it would be if not commercial . Mayor Laurent opened the meeting to the public. Mayor Laurent read a letter received from Randy Rannow opposing the improvements if the assessments will be as estimated. Curt Johnson, 1128 2nd Avenue, had a concern on constructing 2nd Avenue and asked if he would get assessed for 2 lots or one lot. If assessed for two lots he asked if his 2nd lot would then become buildable. He also asked if he could still use his well to water the lawn. The City Engineer replied that he should talk to the City Planner regarding the buildability of the 2nd lot and he could use the well if it is pressurized. Francis Kroyer, 134 S. Fillmore, said he already has sewer, water, street and sidewalk. He was wondering why he was paying for it again. City Engineer said he is only paying for 25% street assessment for reconstructing existing paved streets. Deb Johnson, 1128 E. 2nd, said she came close to having a buyer until they were told that improvements were planned. She has a concern on being able to sell her property until the assessments Proceedings of the March 5, 1991 Shakopee City Council Page -4- are paid. She is concerned about taxes. She asked if $10, 000 of improvements would improve her property. John Dobson, owner of Shakopee Marine, said his assessment is $50, 000, he is not on Main Street, and he feels this is a lot of money for a small business. He has no crossing on Prairie. Discussion ensued on the difference between a commercial assessment, which is two times a residential assessment. Bob Cole, 126 Prairie Street, asked if he has a well and water is installed, is it considered new or replaced, and will it be brought into the house. Dave Hutton responded that a service will be stubed, but that he would have to bring it into his property. He doesn 't have to hook up for a few years. Water will be put in the street but he can keep his well . They will stub a water sewer service into his house. Earl Stacey, 600 2nd Avenue, said he does not see any advantage to this project, what is the benefit of curb and gutter other than looks and had a question on one way streets. City Engineer said the reason for one way is to allow parking on 2nd Avenue, curb and gutter advantage is to allow for proper drainage. Cheryl Alcola, 21885 Byron Circle, (Lots 1-5, Block 168) said there is not a lot of traffic on 2nd Avenue, they are being assessed $54 , 800 which is approximately 40% of what he paid for the lots 2 years ago. He is against the proposed construction because he does not believe it benefits him this much. He will oppose this proposal. Ted Odenwald, spoke on behalf of his mother who lives at 614 E. 2nd Avenue. She generally agrees with the improvements as long as the cost could be held down as much as possible. She feels it needs improving. He asked if the estimate included working where there is limerock. The City Engineer said yes. Dave McGovern, 205 S. Naumkeag, asked what happened to any improvements to Naumkeag. City Engineer replied that it is in the 5 year plan for upgrading in a couple of years. He questioned the grade in 2nd Avenue and Dave said he would know after the design work is done. Chris Arndt, 419 E. 2nd, said she is for the project and would like to see it get started as soon as possible. Kevin Mansky, 216 S. Main, had a question on landscaping and replacement of any trees that had to be taken down. The City Engineer replied that they would try to save any trees and the City would be responsible for any replacements. 7 Proceedings of the March 5 , 1991 Shakopee City Council Page -5- Mrs . Robert Shaw, owner of apartments on 2nd, asked if there was going to be a boulevard between the sidewalk and streets and what would happen to the snow when the streets are plowed, will it go on the sidewalk or the street. She suggested making some provision for a boulevard for snow storage. John McGovern, (S142 ' of Lot 2 x RR) , said the assessments on this project are almost double what he paid for the land and he believes it is way to high. He said he does not own any property on 2nd Avenue yet he is assessed for it. The City Engineer said he would check the information out on the assessments for 2nd Avenue and get back to him, if he does not own any property on 2nd Avenue he should not be assessed for it. Verena Wagner, 2nd and Fillmore, said she is glad for the improvements. She said the sidewalks in front of her place are cracking and the drainage is terrible. Bob Shaw, owner of apartments on 2nd, said he has no complaints and feels the City will do a good job. The City required him to make improvements to the apartment which already cost him $30 , 000, plus he has more to go. Now this is another $20 , 000 . The City Engineer said that by May 15 the design could be done and ready for bids. The middle of June construction should be ready and no problems are foreseen on getting it done by winter except maybe the final asphalt being done in the spring. Harold Johnson, 1027 E. 2nd, said there is no room in the front of his house to put a sidewalk in. The City Engineer said that there may be some areas where we can't put sidewalks and those places will be evaluated at the time of construction. Mayor Laurent close the public hearing at 9 : 29 p.m. Mayor Laurent called a recess at 9 : 30 p.m. Mayor Laurent reconvened the City Council at 9: 40 p.m. Mayor Laurent said he had a question on the necessity of charging a double assessment for commercial properties. It was the consensus of the Council to have staff look into that policy and come back with some backup information and also what the assessments would be for sanitary sewer if the double assessments were eliminated. Sweeney/Vierling moved to direct staff to prepare a report for the next agenda identifying the cost for sanitary sewer if it wasn't double assessed against commercial properties. Motion carried unanimously. Proceedings of the March 5, 1991 Shakopee City Council Page -6- Wampach/Sweeney offered Resolution No. 3373 , A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for 2nd Avenue between Sommerville Street and Shawmut Street Including Various Abutting Cross Streets and moved for its adoption. Motion carried unanimously. The City Engineer asked for claification on a couple of issues. Consensus of Council was; 1) pursue a railroad crossing at Market Street, 2) North-South Street widths at 36 ' (except Market) , 3) sidewalks on 2nd Avenue only, 4) look at revising the policy of assessing commercial property two times that of residential . Mayor Laurent opened the public hearing for proposed assessments for the Vierling Drive Watermain, Project No. 1990-2 , Resolution 3369 . The City Engineer said the total cost is $139, 000 of which $87, 000 will be assessed to property owners. SPUC will pay for the remainder. Mayor Laurent asked if there were any comments from the audience. There were none. Mayor Laurent closed the public hearing at 10: 00 p.m. Sweeney/Wampach offered Resolution No. 3369, A Resolution Adopting Assessments for the Vierling Drive watermain, Project No. 1990-2 , and moved for its adoption. Motion carried unanimously. Mayor Laurent opened the public hearing on Cable Franchise Amendment relating to the Cable Ccmpany ' s provision of public access, institutional network equipment and services, and capital equipment. Barry Stock stated that the cable operator is requesting that the majority of the deferrals requested in 1986 be deferred for another 5 year period. The cable operator is proposing to start paying the pole rental fees. The Mayor asked if there were any comments from the audience. There were none. Mayor Laurent closed the public hearing. Zak/Wampach offered Ordinance No. 308, An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 15, Cable Communication Franchise Ordinance, of the Shakopee City Code, By Repealing Section 16, Deferrals, and Enacting One New Section in Lieu Thereof Relating to the Same Subject, and moved for its adoption. Motion carried with Cncl . Sweeney opposed 7 Proceedings of the March 5, 1991 Shakopee City Council Page -7- Mayor Laurent left the Council table and refrained from any discussion on the matter of Administrative Policy No. 23 , regarding service wyes for twin homes. The City Engineer reviewed the proposal for two twin homes to be served by a single sewer and water line at Roundhouse Circle. Staff reviewed this policy and agreed that two units could share one service and the wye would have to occur in the blvd. Vierling/Wampach moved to reconsider the action taken on February 19th to require four individual water and sewer services for twin homes on Roundhouse Circle. Motion carried with Mayor Laurent absent from the Council table. Paul Walden was present and said he feels to require four services would mean digging up the street more than what is actually needed. Vierling/Clay moved to allow a street cut into Roundhouse Circle for a second service to serve a second twin home. (provides a total of two services each wyeing to serve a twin home) Motion carried with Mayor Laurent absent from the Council table. Vierling/Wampach moved to reconsider the motion to direct staff to revise administrative policy No. 23 , service wyes for twin homes. Motion carried with Mayor Laurent absent from the Council table. Sweeney/Vierling moved to authorize the City Administrator to advertise, interview, and hire a part time, temporary administrative assistant/financial analyst for the purpose of assisting the City Administrator in the conduct of research and the preparation of a study which will evaluate the current operations of Shakopee City government at a cost not to exceed $5, 000 and a time not to exceed 6 months. Motion carried unanimously. Cncl . Zak had a concern on whether or not this service would be utilized to the fullest and what the intent of this recommendation was. Dennis Kraft replied that the individual will be evaluating every department in the city government and every service that we provide; also we will look at combining services with Scott County. Vierling/Wampach moved to authorize the appropriate City officials to execute a Contract Extension Agreement with Orr-Schelen-Mayeron and Associates, Inc. , to provide engineering services for 2nd Avenue project for an estimated fee of $59 , 000 . 00 . Motion carried unanimously. Clay/Vierling moved to authorize payment to the Scott County Transportation Coalition in the amount of $10, 500 . 00 . Motion carried unanimously. Proceedings of the March 5 , 1991 Shakopee City Council Page -8- Wampach/Sweeney moved to authorize the appropriate city officials to execute the agreement between the cities of Bloomington and Shakopee for Provision of Hepatitis B Vaccine. ( Motion approved under consent business) . Wampach/Sweeney moved to authorize the expenditure of $3 , 780. 00 to the City of Bloomington, as pre-payment for the 27 City of Shakopee employees consenting to be vaccinated. (Motion approved under consent business) . Wampach/Zak moved to approve the request for employee educational reimbursement for Teri Van Cleve in the amount of $751. 60 and waive the policy. Discussion ensued on whether or not to reimburse Teri Van Cleve for her educational expense without receiving prior consent from her supervisor or the City Administrator. There was concern from the Council that the requirements of the employee tuition policy should be followed. Vierling/Sweeney moved to table the request for reimbursement for educational expense to the next meeting and have the Chief of Police come and comment on the circumstances. Motion carried unanimously. Clay/Vierling moved to approve the bills in the amount of $165, 924 . 82 . Motion carried unanimously. Clay/Vierling moved to table discussion on whether or not the Committee Of the Whole should continue to meet. Motion carried unanimously. Sweeney/Clay offered Resolution No. 3370, A Resolution Approving Plans and Specifications and Ordering Advertisements for Bids for 5th Avenue Between Spencer Street and Market Street, Market Street between 4th Avenue and 7th Avenue and Main street from 6th Avenue to 5th Avenue, Project No. 1989-4 and moved for its adoption. Motion carried unanimously. Wampach/Sweeney offered Resolution No. 3371, a Resolution Approving Plans and Specifications and Ordering Advertisements for Bids for Bluff Avenue, Between Marschall Road and Naumkeag Street, Project No. 1990-7 and moved for its adoption. Motion carried unanimously. Wampach/Sweeney offered Resolution No. 3372 , A Resolution Adopting the Comprehensive Management Plans for the Mill Pond Watershed and the Blue Lake Watershed and moved for its adoption. (Motion approved under consent business) . Wampach/Sweeney offered Ordinance No. 309, and its summary, an ordinance amending Chapter 4 , Construction Licensing, Permits and Regulations, of the City Code, by repealing Section 4 . 01, Building Code Adopted and adopting three new sections in lieu thereof 1 Proceedings of the March 5, 1991 Shakopee City Council Page -9- relating to the same subject, and moved for their adoption. (Motion approved under consent business) . Sweeney/Clay offered Resolution No. 3374, A Resolution of the City of Shakopee, Minnesota, in Support of Appointing a Scott or Carver County Resident to the Metropolitan Council District 14 Position, and moved its adoption. Motion carried unanimously. Sweeney/Wampach moved to direct the appropriate City officials to enter into a Cooperative Agreement with Scott County to provide for improvements of County Road 17 in the amount of $26, 912 . 00 . Motion carried with Cncl . Vierling opposed. Sweeney/Wampach moved to authorize and direct the appropriate City officials to execute a release of a temporary easement designated as V. I. P. 17-T as set forth in the Final Certificate identified as Document No. 185026, upon the delivery or recording of a permanent easement identifying the location of the interceptor within the Country Village Apartment property. Motion carried unanimously. Cncl. Wampach reported that Shakopee Public Utilities Commission would like to meet with the Council at Council ' s 2nd meeting in April at 6 : 00 p.m. Council members concurred with the time. Brief discussion ensued on adopting a hiring freeze. Consensus of Council was that a hiring freeze was not necessary at this time because Council has taken other steps in response to the Governor' s cuts in local government aid. Mayor Laurent adjourned the meeting to March 19 , 1991 at 7 : 00 p.m. The meeting adjourned at 11: 40 p.m. C:;\ voLti/\, . E6c Judith S. Cox City Clerk Carol L. Schultz Recording Secretary ga_} CITY OF SHAKOPEE OFFICE OF THE MAYOR PROCLAMATION WHEREAS, the City of Shakopee has always taken a pro active position in proposing programs to improve waste management techniques which serve to protect our environment; and WHEREAS, all Shakopee residents desire a clean environment for our own use and enjoyment as well as the future use and enjoyment for future generations; and WHEREAS, by practicing the new three R's, Reduce! Reuse! and Recycle! we can reduce the amount of trash generated, reuse things rather than throw them away, and recycle certain resources for other uses, thereby protecting and preserving our beautiful City, for citizens both now and in the future; and WHEREAS, we can preserve valuable natural resources and reduce pollution by practicing energy saving techniques such as walking, car pooling, turning off lights and reducing the overall use of energy; and WHEREAS, the students, teachers, staff and parents of Sweeney Elementary School should be commended for taking responsibility for the future of our environment and community through their eight week environmental awareness project. NOW, THEREFORE, I Gary L. Laurent, Mayor of the City of Shakopee, do hereby proclaim the month of April, 1991 as "Shakopee Earth Month" , in the City of Shakopee, and I call upon and encourage all citizens of Shakopee to seriously consider implementing the three R' s "Reduce, Reuse and Recycle" as a part of their daily activities thereby serving to enhance and protect our environment for citizens now and in the future. Given under my hand and the seal of the City of Shakopee this 19th day of March, 1991. Mayor of the City of Shakopee Sweeney Elementary School Shakopee School Board Shakopee Public Schools Janet Wendt,Chair 1001 S. Adams Street James Sorensen,Vice Chair Suzanne Van Hout,Clerk Shakopee, Minnesota 55379 Jane Carlson,Treasurer (612) 445-4884 Bob Techam,Director Jessica Geis,Director Aggie Unze,Directore�. , Acting Superintendent Principal Ronald E.Ward AR 0 4 1991 Richard G.Nordstrom Mayor Gary Laurent . CITY o February 27, 1991 City of Shakopee Administrative Bldg: r-EIE 129 First Ave. East Shakopee, MN 55379 Dear Mayor Laurent: May we share our environmental concerns with you and the members of the City Council? The students and faculty of Sweeney School are having an eight week environ- mental awareness project. Each week is devoted to a special area of concern such as energy, water, refuse/recycling. A synopsis of our project is attached. Last week we expressed our concerns in a petition which was signed by the students, parents, teachers, and staff. We would like to present the petition to you and the members of the City Council at a Council Meet- ing. Mr. Nordstrom has contacted Barry Stock about a date for the members of the Sweeney Student Council to present the petition to you at a Council Meeting. The date of March 19 appeared to be agreeable. Since students are going to attend, we would appreciate being on the agenda early in the meeting for about ten minutes. Please let us know if this date and time are agreeable with your plans. Thank you for your consideration. You may contact Mary Jo Eakle, Student Council Adviser, or Candace Moffitt if you have any questions. Sincerely yours, Luke Kocon Mary JO Eakle Candace Moffitt President Advisor Chairperson Student Council Student Council "Earthy" Committee Enclosures: Schedule of Weekly Activities for Sweeney's Environmental Awareness Project Sweeney School Petition cc. Barry Stock AU.SCHOOLS ACCREDITED BY THE NORTH CENTRAL ASSOCIATION Shakopee Public Schools: Forward Together For Our Future AN EQUAL OPPORTUNITY EMPLOYER to- February 21, 1991 To: Mayor Gary Laurent and the Members of the Shakopee City Council From: Students, Teachers, Staff, and Parents of Sweeney Elementary School TOGETHER, we are concerned about our environment, and the effect each of us has on our environment, both now and for the future. WHEREAS, we want to protect our beautiful city, Shakopee, for the citizens of our community. WHEREAS, we want to encourage each citizen to recycle newspapers, aluminum, glass, oil, plastic, and other non-biodegradeable items, and to buy products with less packaging. WHEREAS, we want to encourage each citizen to save energy by walking, car pooling, turning off the lights and reducing the use of energy. WHEREAS, we want to encourage each citizen to conserve water by turning off the water when it is not in use, and by using the least amount of water possible. WHEREAS, we want to encourage each citizen to improve the quality of our environmental air by walking, planting trees, not smoking, and by doing other healthy activities. THEREFORE, we, the Students, Teachers, Staff, and Parents of Sweeney Elementary School, want you, the Mayor and Members of the City Council, to declare a "Shakopee Earth Week," for the purpose of encouraging the citizens of Shakopee to recycle, save energy and water, and protect our environment. WE WILL SUPPORT YOUR EFFORTS AND DECISIONS TOWARD IMPROVING THE ENVIRONMENT OF OUR COMMUNITY. We want to invite you to attend our Spring Concert with the theme that emphasizes ecology. Come and hear us sing about "Our Big Beautiful Planet" on Thursday, April 18, 1991 at 7:00 in the Sr. High Auditorium. Thank you for your consideration of our concerns. Student Council Representatives: Sweeney Prepares for Earth Day,April 22 Sweeney students and staff have been recycling paper in their classrooms. Each room has been given a special recycling box for used paper. A number of teachers have reported being 'caught'by their students throwing paper that could be recycled. Old habits are hard to break, but with our young recycling watchdogs,we grownups are learning fast! In preparation for Earth Day 1991,April 22,Sweeney will be having special Earth projects in the upcoming weeks. We invite Sweeney parents to participate! Here's what we plan to do: Feb.11-15 'Love Letters to the Earth Week" promising to do one Students and grownups are encouraged to write a love letter to the Earth p 9 thing that will help preserve our Earth's resources. Love letters will be put in special Valentine boxes in each riascroom. Feb.18-22 "Earth Petition Week" Sweeney's Parent Visitation Day is Feb.21. We will encourage visiting parents to sign an 'Earth petition'that day. The petition will be sent to our local lawmakers, encouraging them to make wise laws about our environment. Feb.25-Mar.1 "tights Out Week" at school and at home. We will emphasize conserving energy by turning out unnecessarylights Mar.48 "Green Week" reen'We will wear green Leprechauns aren't the only little people to be celebrating 'the g ribbons, hats, shirts, or whatever else we have that's green, to promote planting trees and plants. Mar.11-15 "Spring Break" Mar.18-22 "Endangered Animal Week" We will study about animals that are threatened by extinction. Can we do anything to help save them? " Mar.2529 "Money for a Maple Week We will start a fund drive to buy a lovely Maple tree for Sweeney's school grounds(to be planted on Earth Day,April 22) Children will be encouraged towearn for their own personal contribution by doing odd jobs in their n� es. April 1-5 "Don't Be A Drip Week We'll see how earu gig while brushing yof water we youreeeth can waste up to 5 gallons of wach save during the week. Don't ater. et that leaving the 9 April 8.12 "Clean Air Week" We'll encourage families to test for radon in their-homes and to cut out that smoking!!! April 15-19 "Spring Concert-Big Beautiful Planet" Thursday,April 18 790 p.m.High School Auditorkm Grades 1.5 Contributions will be accepted at the concert to continue with our"Money for a Maple"fund drive. April 22 Earth Day(We'll plant our new Maple tree on Sweeney's school grounds.) Whewl A lot of activities are planned. If you have any suggestions for our Earth project,please feel free to call us! Sweeney's 'Earthy' Committee O1\! SFNT [This letter typ gi has been ^ t e ori nal hand written copy for ease in reading - received in City Hall March 11, 1991. ] March 8, 1991 Dear Mr. Laurent: To all that this may concern: It is with happy hearts that we present this proposal to you today. We are asking to be granted permission to set aside May 18th (Armed Forces Day) for a day of celebration. Our plans, although not complete at this time, are to begin with an Armed Forces Support Parade at 10: 00 a.m. Hopefully the parade route could start at the Senior High and reach completion at Lion's Park. We would like to continue this celebration with a picnic in the park. A fitting finale to this day would include an appreciation dance at the American Legion in Shakopee. The memory we hope to impart is an "All-American, Flag Wavin' Ma's Apple Pie Event" We are serious in our efforts to make this a day to remember, and hope that you will find our proposal as important and exciting as do we. Thank you. God Bless all our Troops, The Shakopee BACM Members Back America's Courageous Military Carol Friendshuh 445-1463 Pertinent Findings: 1. The parade would include about 25 units and would be about 30 minutes long. 2 . The BACM group would provide the volunteers necessary to coordinate the entire event. 3 . The City's interest would be primarily in the area of public safety. The police Chief has been contacted and believes that the proposed parade is manageable. Action Requested: Move to direct the appropriate City officials to work with Back America's Courageous Military members to facilitate a parade to be held on May 18th at 10: 00 a.m. along Tenth Avenue between Shakopee Senior High and Lion's Park. 2--//-9/ 9C. 71/k 4vvrdEtrA _ der.4-1-t-cLe_i _ MaAd /nee a /141-4LtuEd Y16 ea-(7("4.-e-ee) life__ ave, • .% • jkies-tai Mael-43a1- a /04 (,<)___j& 1/9,1eizet_ GI/ pe/diffti afer;41 "Azeits. - /o/. L0740-4a-1. df AOf Ae2 A.& e4(1 '(-74A'td C14A /0 4a4.1. 4 _:-•- 06(4 1117L .14 1 idorytt figerLei , / (A60) ( 63 (#_esifi) gd December 6 , 1990 Mayor Gary Laurent and City Council of Shakopee 120 East First Avenue Shakopee , MN 55379 Dear Mayor and Council , it has come to our attention that a citizens group has been organized for the purpose of naming the bypass around Shakopee the Walt Harbeck Memorial Highway . 4e understand that Mr . Harbeck was instrumental in originating the idea to begin this bypass and put forth much time and effort during his tenure as mayor of Shakopee to help lay the ground work that has brought this project to reality . In lieu of the fact that Walt Harbeck was an active member of the Shakopee Lions Club our Board of Directors would like to go on record in support of this proposal . Sincerely , Richard f. Stoks Shakopee Lions Club , President RJS : am asked 19111 s aub ae owe tb attending s i O be Pl aoeke l al's Udy Mr • Ed Bopp e��e enda, tie • J �TE. tbat th�aoll ag the ma cl d peaking to an gv itriur Minnesota Valley Restoration Project, Inc. - ,�� "��'' .y • 2187 East Hi hma 101 „?_3 != _:. ' Shakopee, Minnesota 55379 - (612) 445-6900 R Living History Museum of 1840-1890 March 5, 1991 The Honorable Mayor & City Council c/o Dennis Kraft, Administrator City of Shakopee 129 East 1st Avenue Shakopee, Minnesota 55379 Dear Mr. Kraft : I have been requested by the Board of Trustees of Minnesota Valley Restoration Project, Inc . to address the City Council regarding the proposed DNR Trail System through Historic Murphy' s Landing. Therefore, I would appreciate the opportunity of being placed on the upcoming agenda for Tuesday, March 19 , 1991 . Please advise if this is a convenient meeting date . Sincerely, i* ) ohn M. Manahan, President JMM:ab MEMO TO: City Council FROM: Gary Laurent on behalf of the Performance Evaluation Committee RE: City Administrator Performance Evaluation DATE: March 13, 1991 BACKGROUND: Late in 1990, the Council established a Performance Evaluation Committee, made up of Councilmember Joe Zak and Mayor Gary Laurent, for the purpose of evaluating the performance of the City Administrator and also providing direction for future performance. The Committee submitted an evaluation form to each of the Councilmembers for their individual completion. The completed forms were then returned to the Performance Evaluation Committee. PROCESS Through the evaluation forms, individual Councilmembers assessed the level of performance of the City Administrator in eighteen specific categories within three major areas of responsibility. In addition, the form allowed for additional evaluation categories as individual Councilmembers desired and also provided an opportunity for Councilmembers to suggest performance standards and objectives for the next year. The Performance Evaluation Committee tabulated and compiled the results from the evaluation forms onto a blank evaluation form to share with the City Administrator. This was done to protect the identity of individual Councilmember ranking and comments. This precaution may not be necessary with this particular evaluation in that the evaluation turned out to be quite positive and the relationship between the City Administrator and individual Councilmembers is quite harmonious. Unfortunately, this may not always be the case and it was felt that this procedure be employed so as to not discourage Councilmember candidness in future evaluations. Upon completion of evaluation form review and tabulation, the Performance Evaluation Committee met with the City Administrator. The City Administrator was presented with the tabulation of results and a compilation of all comments made on the evaluation forms. Discussion ensued regarding the results and in particular those categories where the evaluation scores were inordinately high or somewhat lower when compared to the scores of other categories. Individual evaluation forms have been retained by the Mayor. RESULTS The results of the evaluation process indicate a very strong positive level of satisfaction of the City Administrator' s performance from the perspective of the City Council. In all 1— eighteen rated categories, the majority of Councilmembers rated performance as meeting or exceeding expected levels. Mr. Kraft was rated particularly high in the category of establishing and maintaining effective working relationships both individually and collectively with the City Council. High composite rankings were also recorded in the categories of demonstrating an understanding of issues affecting the City and establishing processes to address such issues with appropriate other organizations bodies. Still another category of particularly high composite rankings was the demonstration of a comprehensive understanding of the organization and functions of city government, and ordinances, regulations and policies controlling its operations. A category which produced rankings somewhat lower than others, although still high, was the coordinating of the process for annual goal-setting by the City Council. All of these areas and others were discussed with the City Administrator by the Performance Evaluation Committee. The City Administrator indicated he would further review the compiled results and expressed a sincere desire to receive any comments which will result in improved functioning of city government and encouraged Council to provide suggestions of areas or ways in which improvement may be obtained. (Said suggestions are welcomed at anytime and may be relayed directly to the City Administrator or through the Mayor as individual Councilmembers desire. ) The Performance Evaluation Committee expressed to the City Administrator praise for the level of performance received this past year and encouragement to continue the excellent job being done. ACTION No specific action is necessary. Any comments regarding the process or the evaluation are welcome. Unless directed further by Council the Performance Evaluation Committee will consider the City Administrator evaluation completed. The next evaluation should occur in approximately one year. 9a� MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Plannerc_E RE: Appeal of the Denial of Variance Resolution No. 606 Leroy Signs, Inc. DATE: March 15, 1991 INTRODUCTION: On February 7, 1991 the Shakopee Board of Adjustment and Appeals denied the variance request by Leroy Signs, Inc. to allow Norwest Bank to install signage which would exceed the area permitted by the Sign Ordinance. The proposed signage would be placed on the former First Minnesota Bank building at 738 First Avenue East. BACKGROUND: Attached is a copy of the appeal letter from the applicant and the staff report on the variance. The Sign Ordinance limits wall signs in the B-1 district to the front building elevation, other building elevations facing a public right-of-way, or elevations with a building entrance. The front elevation is allowed up to two square feet of wall signage for each lineal foot of building surface and the other elevations are limited to one square foot per lineal foot of building surface. The Sign Ordinance allows the following wall signage for the bank building: a. North elevation - 140 square feet b. East elevation - 70 square feet c. South elevation - 76 square feet d. West elevation - 0 square feet The original request was to provide one wall sign covering 99 square feet on each of the four building elevations. The variance was requested for the east, south and west elevations. The Sign Ordinance would permit the 99 square foot wall sign on the north elevation. DISCUSSION: Since the February Board meeting the applicant has revised the proposed signage. The applicant is now proposing to provide wall signage on the north, east and west elevations. The appeal is to allow the transfer of allowable signage area from the south elevation to the west elevation where no wall signage is allowed. The applicant is proposing a 70 square foot wall sign on the west and no signage on the south. The Sign Ordinance does not currently allow the transfer of sign area rights from one building elevation to another. The applicant's intent is to provide more visible signage to traffic on First Avenue. The sign on the north elevation being parallel to lr First Avenue has some visibility limitations. A wall sign on the west elevation of the bank building (being perpendicular to the street) would be visible to the east bound traffic on First Avenue. The building west of the bank is a residential structure used both as a residence and for a business (beauty salon) . The property is zoned B-1. The property owner has indicated that she has no objection to the signage being placed on the west elevation. The proposed wall sign will be internally lit. There will not be any direct glare cast on adjacent properties or right-of-way from the proposed signage. The applicant has been issued a sign permit for allowed wall signage on the north and east elevations. As currently proposed, the three wall signs would total 239 square feet in area. The ordinance allows up to a total of 286 square feet of wall signage for this building. The original request was for 396 square feet. ALTERNATIVES: 1. Approve the request for a variance allowing a transfer of the allowable wall signage from the south elevation to the west elevation. 2 . Deny the request for a variance. BOARD OF ADJUSTMENT AND APPEALS ACTION: The Board of Adjustment and Appeals denied the request for 99 square feet on each side of the building for the reason that the applicant had the ability to change the design of the sign area to comply with the ordinance. ACTION REQUESTED: Offer and deny a motion for approval of Variance Resolution No. 606 requesting transfer of allowable signage from the south side of the building to the west side, and stating the conditions or reasons for said action. au: nwbnkcc g al.-- CITY .CITY OF SHAKOPEE VARIANCE RESOLUTION NO. CC-606 WHEREAS, Leroy Signs, Inc. has filed an application on behalf of Norwest Bank, for a variance, dated January 17 , 1991, from the strict application of the provisions on the Shakopee Sign Ordinance, Section 4 . 30 ; and WHEREAS, the property upon which the request is being made is legally described as Lots 6, 7 and 8 , Block 7 , East Shakopee; and WHEREAS , said proposed variance is for property presently zoned as B-1; and WHEREAS, upon hearing the advise and recommendation of the City Planner and upon considering the suggestions and objections raised by the affected property owners within a radius of 350 feet thereof in a public hearing duly held thereon; and WHEREAS, the Board of Adjustment and Appeals reviewed the variance request to place 99 square feet of signage on each elevation and denied the said request; and WHEREAS, the Board of Adjustment and Appeals discussed with the applicant reducing the signage area and possibly transferring signage from the south to the west elevation; and WHEREAS, the applicant has appealed the decision of the Board of Adjustments and Appeals to the City Council and changed the variance request to allow one wall sign (70 square feet in area) to be placed on the west elevation; and WHEREAS, the variance now being requested of the City Council would allow a transfer of the allowed signage from the south elevation to the west elevation; and WHEREAS, the City Council has been advised in all things; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the aforementioned variance be hereby denied for the following reasons: 1. There are no exceptional or extraordinary circumstances that apply to this property over which the owners have no control . 2 . Approval of the variance would confer on the applicants a special privilege not enjoyed by owners of similar lots within the zoning district. la-- Adopted in session of the City Council of the City of Shakopee, Minnesota held this 19th day of March, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney / 4/ STATE OF MINNESOTA ) ) ss. OFFICE OF CITY CLERK I, Judith S. Cox, City Clerk for the City of Shakopee with and in for said City, do hereby certify that I have compared the foregoing copy and Order (granting or denying) a variance with the original record thereof preserved in my office, and have found the same to be a correct and true transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand at City of Shakopee, Minnesota, in the County of Scott on the day of , 19 Judith S. Cox, City Clerk Prepared by: THE CITY OF SHAKOPEE 129 East First Avenue Shakopee, MN 55379 632'" "Welcome" Ave. North LEROY 6IG NS INC. Minneapolis, Minnesota 5542 Quality has no substitute. 612-535-0080 FAX: 612-533-2593 •1 RECEIVED February 12, 1991 FEB131991 a City of Shakopee CITY OF S HAKOPEc 129 East First Avenue 2 Shakopee, MN 55379-1376 u- Attn: City Administrator io Dear Sirs: L I am writing this letter to request an Appeal of the denial of Variance Resolution No. 606. Leroy Signs, Inc. went before the Board of Adjust- s ments and Appeals on 2/7/91 to consider a variance frcm the requirements a of the sign ordinance. The Resolution was denied. 0 v $ Leroy Signs (representing Norwest Banks) , would like to make an Appeal m m to the City Council to grant the afore mentioned variance; however, the m c bank is very willing to make certain concessions to achieve a mutually satisfying solution. We had proposed to remove 4 sets of lit letters reading "Logo" "First o, m Minnesota" and replace them with 4 single face wall signs reading co a "Logo" "Norwest Banks." Existing signage covers approximately 150 c E square feet per side, for a total of 600 square feet. Proposed signs Z0 are 99 square feet per sign, for a total of 396 square feet. We would m be reducing existing signage by 204 square feet. L Under the existing sign ordinance the bank would be allowed signage on the North, East and South elevations. The bank feels that it is c extremely important to have signage on the West elevation for traffic c co oar traveling East on Highway #13 to have sufficient time to slow down z and exit. Under the City Staffs' considerations, they had indicated that the property to the West is a single family residence. The sign out front indicates a Hair Salon (commercial entity) . 0 N c The bank would be willing to change their sign design (adopted through- .c out the entire metro area) , if the City Council does not see fit in granting the variance. N co co co 0 o U • We would be willing to stay within the allowed 286 square feet of signage as follows: North elevation - 99 square foot sign, East elevation - 70 square foot sign, South - No Signage, West elevation - 70 square foot sign; Total signage equals 239 square feet. In other words, the bank would be willing to forego the signage on the South elevation in order to be allowed signage on the West elevation. I feel the above proposal will provide the bank with adequate sign- age without jepordizing the overall intent of the sign ordinance. Sincerely, LER0 S GN ; 1 Chris Clark a- . CITY OF SHAKOPEE INCORPORATED 1870 AGENDA NO. OF • STAFF REPORT • MEETING DATE: February 7, 1991 RESOLUTION NO. : 606 PREPARED BY: Lindberg S. Ekola, City Planner APPLICANT APPLICABLE PROVISIONS: Section 11.04, Subd. 5 and Section 4 .30 Subd. 4.B. 1 and Section 4 .30 Subd. 5 .E PROPOSAL: The applicant is requesting a variance to replace four nonconforming wall signs on the former First Minnesota Bank building. LOCATION: 738 First Avenue East APPLICANT: Leroy Signs, Inc. SITE DATA ZONING: B-1 Highway Business ACREAGE: .58 net acres (142 ' x 180 ' ) MUNICIPAL UTILITIES: Yes ADJACENT ZONING B-1 Vacant Commercial AND LAND USE: N- S_ B-1 Vacant Commercial E- B-1 Commercial Retail W- B-1 Singe Family Residential CONSIDERATIONS: 1. The applicant is proposing to replace four nonconforming signs on the former First Minnesota Bank building. Currently each elevation of the building has a wall sign covering 150 square feet. The applicant is proposing to replace these signs with Norwest Bank wall signs each covering 99 square feet (logo included) . 2 . The Sign Ordinance allows the following wall signage: a. North elevation - (building front) - two square feet per lineal foot of building surface or a maximum of 140 square feet (99 square feet proposed) . b. East and south elevation (building entrance or adjacent to right-of-way) - one square foot per lineal foot of building surface or a maximum of 7q square feet (99 square feet proposed) on the ease' and a maximum of 76 square feet on the south (99 square feet proposed) . c. West elevation - signage is not permitted (99 square feet proposed) . 3 . The bank building is located at the southwest corner of 1st Avenue and Minnesota Street. The visibility of the bank from the adjacent streets is good. The appearance and design of the bank identify the building as being a financial institution. 4 . Building entrances are located on the north and south sides of the bank. A drive-up teller window is located on the east side. The west elevation has no building entrance and faces a single family residence. 5. The total wall signage square footage allowed by ordinance for this property is 286 square feet. The applicant is proposing a total of 396 square feet of wall signage. FINDINGS: Criteria #1 Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owners of property since enactment of this Chapter have had no control. Finding #1 Staff was unable to find exceptional or extraordinary circumstances in terms of lot size or / t shape, topography or other circumstances which apply to this property. Criteria #2 The literal interpretation of the provisions of this Chapter would deprive the applicant of right commonly enjoyed by other properties in the same district under the terms of this Chapter. Finding #2 Other properties in the B-1 district are subject to the same wall signage ordinance requirements. Criteria #3 That the special conditions or circumstances do not result from the actions of the applicant. Finding #3 The only special condition or circumstance appears to be applicant's desire for greater signage. Criteria #4 That granting of the variance requested will not confer on the applicant any special privilege that is denied by this Chapter to owners of other lands, structures or buildings in the same district. Finding #4 The granting of the variance would confer the applicant the right to install signage beyond that allowed by the Sign Ordinance for owners of other lands, structures or buildings in the same district. Criteria #5 The variance requested is the minimum variance which would alleviate the hardship. Finding #5 A variance will be necessary to allow the applicant desired amount of signage. Criteria #6 The variance would not be materially detrimental to - the purposes of this Chapter, or to the property in the same zone. Finding #6 The variance would be an exception to the intent of the sign ordinance. STAFF RECOMMENDATION: Staff recommends denial of Variance Resolution #606 granting the Norwest Bank building a total of 396 sq. ft. of signage. The reasons for this recommendation are as follows: 1. There are no exceptional or extraordinary circumstances that apply to this property over which the owners have no control. 2 . The owners have the ability to change the design of the signage area to comply with the Sign Ordinance requirements. qc 3 . Approval of the variance would confer on the applicant a special privilege not enjoyed by owners of similar lots within the zoning district. ACTION REQUESTED: Offer and move for the approval or denial of Variance Resolution No. 606 and the reasons for said action. 9 � Minutes of the Page 4 Board of Adjustment and Appeals February 7 , 1991 Chairperson Kahleck noted that if the request were to be granted, it must be granted with the minimum that would aleviate the hardship. She felt eighteen inches is the minimum. Mr. Kuechenmeister felt that eighteen inches would be too small for the size of the building. Commissioner Spurrier noted a provision in the ordinance which deals with circumstances when the setback is less than the required one. It states that the Board can go to the next block face for comparison--which would be Total Rental and the Cleaners. Commissioner Christensen felt that regarding the renovation of the downtown area, the Board should motivate businesses to make their property more aesthetic and encourage this improvement. The applicant has to deal with the property he has. Chairperson Kahleck closed the public hearing. MOTION: Commissioner Rockne moved that the Board approve variance request 605 to construct an awning up to three feet in width. The awning should be a minimum of 8 ' above the ground. Commissioner Joos seconded the motion and it passed unanimously. VIII RESOLUTION 606 BY LEROY SIGNS TO CONSIDER A VARIANCE TO REPLACE FOUR NON-CONFORMING SIGNS ON THE WALLS OF THE FORMER FIRST MINNESOTA BUILDING Chairperson Kahleck opened the public hearing. Ekola noted that the applicant is proposing to replace four non-conforming signs on the building. The current signs (on each side) are wall signs, 150 sq. ft. in area. The proposal is to replace these signs with Norwest Bank signs of 99 sq. ft. each. He outlined the current allowance under the sign ordinance for this building. He noted that signage is not permitted on the west elevation. He stated that visibility of the bank from adjacent streets is good. The appearance and design of the bank identify it as being a financial institution. Entrances are located on the north and south sides, a drive-up teller window is on the east, and the west elevation has no entrance. By ordinance the total square footage of wall signage allowed for this property is 286 sq. ft. The proposal is for 396 sq. ft. Ekola recommended denial on the following grounds: 9 � Minutes of the Page 5 Board of Adjustment and Appeals February 7, 1991 1. No exceptional or extraordinary circumstances that apply to this property. 2 . The signage area can be changed to comply with the requirements. 3 . Approval would confer a special privilege not enjoyed by others. He noted that the applicant is Chris Clark of LeRoy Signs. Commissioner Rockne said he has a problem with sign ordinances. He feels that a 3 ' 8" logo is ambitious. He had questions on how the area of a sign is calculated. Ekola said that there is a ratio between the lineal feet of the building and the signage area. He further explained methods of calculation. Mr. Chris Clark of LeRoy Signs came forward to present the variance request. He said he was representing Norwest Bank. He explained that they would like consistent signage on all their bank locations in the Metro area. When the lettering for the First Minnesota Banks is taken down, there is scarring and fading on the walls. They would like to put up signage where the existing signage is now. He asked if the sign ordinance had changed. They are reducing the amount of signage by 1/3 . Ekola noted that the sign ordinance was updated in 1988 . Chairperson Kahleck felt that this was an unusual situation. She has been in the retail sign business for 6 years and felt that the ordinances should have been investigated before. She asked why the bank representatives were not present to explain the variance instead of Mr. Clark. Mr. Clark said that they were changing signs in 50 municipalities. There have been only a few problems. They would like to keep the signs consistent. He is appearing here as a favor to the Bank through working with them on the project. Initially, they had used a banner to cover up the First Minnesota signage. The existing bank in Shakopee had signs on all four sides. Commissioner Joos asked if it would be a problem to reduce the signage to meet code. Mr. Clark answered no, they could use 3 or 4 signs covering 70 sq. ft. He noted that the signs in the drawing are to scale. 4:.- Minutes of the Page 6 Board of Adjustment and Appeals February 7 , 1991 Commissioner Christensen noted that the new signage will be smaller than the existing signage. Commissioner Joos said that if signage was eliminated on one side, this would result in the biggest reduction in square footage. Chairperson Kahleck said the applicant would like larger signs than the City allows on two sides and permission for one on the west side. Ms. Ellen Muller, Manager of the Shakopee branch of Norwest came forward. She said it is important to have signage on the west side as it is difficult to identify the building from that direction. Ekola reviewed the ordinance requirements pertaining to wall size. Commissioner Christensen asked if there was a sign in the parking area now and if there had been any complaints. Ekola said he had not received any complaints. Mr. Clark noted that the sign would be backlit. Chairperson Kahleck closed the public hearing. MOTION: Commissioner Allen moved that the Board deny variance request 606 and grant the variance required by ordinance. Commissioner Spurrier seconded the motion. Commissioner Christensen said she too felt strongly about signage. She noted that it can add to an area. The proposal here is to reduce the signage. This is important, especially if other properties have such signage. She did not concur with the motion on the table. Commissioner Allen said that the motion is based on the fact that there are other options. There is no hardship. Commissioner Joos felt the Board needed to stand firm behind the sign ordinance. Commissioner Spurrier felt the applicant would be given a special right on the property. He was, however, suprised there could be no signage on the west. 9 `L., Minutes of the Page 7 Board of Adjustments and Appeals February 7 , 1991 Ms. Marty noted the concept of signage transfer. It allows a property owner the ability to transfer signage rights to other building surfaces provided a maximum area is not exceeded. Motion passed 6-1 with Commissioner Christensen voting nay. IX. OTHER BUSINESS Chairperson Kahleck noted that there has been a recent letter to the editor from an applicant on a December action. The variance had been granted, but the applicant was unhappy about Mr. Ekola 's role. Chairperson Kahleck noted that Mr. Ekola had followed the City' s ordinances and further stated that she was in full support of staff and the Board. X. ADJOURNMENT Meeting adjourned at 8 : 50 p.m. CND MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directo SUBJECT: Valley Industrial Boulevard North Project No. 1990-8 DATE: March 12 , 1991 INTRODUCTION: Attached is Resolution No. 3375, a resolution adopting the special assessments for the Valley Industrial Boulevard North Project. BACKGROUND: The Valley Industrial Boulevard North Project is essentially completed and all costs associated with this project have been identified. There may still be some minor restoration and landscaping items to do this summer, but these will be covered under contract warranty and will not affect the overall project costs. As presented at the public hearing ordering the project as adopted by the City Council, 100% of the total project costs will be assessed to the abutting benefitted property owners. The final project costs are $312, 612.38. This compares to the estimated project costs as presented in the feasibility report of $305, 302 .26, approximately 2 .4% over estimate. The project costs are summarized below: Total Construction Costs $231,939.40 Administrative Costs 80, 672 .98 Total Project Costs $312 , 612. 38 In the feasibility report, the assessment rate had been estimated at $59.47 per front foot. The actual assessment rate for this project is $60.88 per front foot. The public hearing has been scheduled for March 19, 1991 to consider the special assessments for this project. At the conclusion of the public hearing, if the City Council wishes to adopt the special assessments, attached is Resolution No. 3375, which adopts the assessments for this project. Also attached is an assessment role, which outlines the special assessments for each property on this project. ALTERNATIVES: 1. Adopt Resolution No. 3375. 9 le- 2 . Deny Resolution No. 3375. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt the special assessments for this project. ACTION REQUESTED: Offer Resolution No. 3375, A Resolution Adopting Assessments for the Valley Industrial Boulevard North Project, Between County Road 83 and Valley Park Drive, Project No. 1990-8 and move its adoption. DH/pmp MEM3375 9 ' RESOLUTION NO. 3375 A Resolution Adopting Assessments Project No. 1990-8 Valley Industrial Boulevard North Between County Road 83 and Valley Park Drive WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Shakopee met and heard and passed upon all objections to the proposed assessments of: Valley Industrial Boulevard North from Valley Park Drive to County Road 83 by street reconstruction NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That such proposed assessment together with any amendments thereof, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named herein and each tract therein included is hereby found to be benefitted by the proposed improvements in the amount of the assessments levied against it. 2 . Such assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first installment to be payable on or before the first Monday in January, 1992 , and shall bear interest at the rate of 8 . 0% per annum from the date of the adoption of this assessment resolution. To the first installment shall be added the interest on the entire assessment from the date of this resolution until December 31, 1992 , and to each subsequent installment when due shall be added the interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of this resolution; the owner may thereafter pay to the County Treasurer the installment and interest in process of collection on the current tax list, and the owner may pay the remaining principal balance of the assessment to the City Treasurer. 4 . The City Clerk shall file the assessment rolls pertaining to this assessment in her office and shall certify annually to the County Auditor on or before October 10th of each year the total amount of installments and interest which are to become due in the following year on the assessment on each parcel of land included in the assessment roll. gi .4 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 9 ASSESSMENT ROLL VALLEY INDUSTRIAL BOULEVARD NORTH FRONT PID OWNER LOT/BLK. FOOT ASSESSMENTS 27-054001-0 Wesray Container Assoc. Tracts A & L 1366.24 $83 , 174 . 34 330 South St. RLS #66 Morristown, NJ 07960 27-054006-0 Freemont Industries, Inc. Tract M 482 . 79 $29 , 391. 42 P.O. Box 67 RLS #66 Shakopee, MN 55379 27-055003-0 Mpls. Northstar Auto Auct. Lots 1 - 3 1356.97 $82 , 609 . 99 435 Metroplex Drive Valley Park Nashville, TN 37211 1st Addn. 27-055005-0 Twin City Tile & Marble Co Lots 1, Blk. 4 308 . 01 $18 , 751. 12 2218 University Ave. SE Valley Park Mpls. , MN 55414 1st Addn. 27-055010-0 Canterbury Business Park Outlot A 38. 39 $2 , 337 . 12 2323 Bryan St./Suite 1890 Valley Park Dallas, TX 75201 1st Addn. 27-144001-0 Canterbury Business Park Lot 1, Blk. 1 548 . 87 $33 , 414 . 26 2323 Bryan St./Suite 1890 CanterburyPark Dallas, TX 75201 1st Addn. 27-144009-0 Mpls. Northstar Auto Auct. Lot 1, Blk. 2 271.71 $16, 541. 24 P.O. Box 257 CanterburyPark Shakopee, MN 55379 1st Addn. Shakopee City 27-153001-0 Mpls. Northstar Auto Auct. Lot 1, Blk. 1 762 . 06 $46, 392 . 90 P.O. Box 257 Valley Park Shakopee, MN 55379 8th Addtn. Shakopee City TOTAL 5135. 04 $312 , 612 . 38 . . .. . . if -4 ill . ---------------1- r .f i. • l. • I I itv/ G f Id . "I +/ a ill 4 em 1111 i fry 1 '....., /' • z ill:. r 2"r• . . . ; . l.a T ?••~ \ 1111 • •.,•r ••• / l 2; • / •u. Z I .� _` t.y_hI . l• i•J I . .. .- -... . 1 o o• En . .... / < q rn 3. < ! • ' JC W/ • .G J /i,i :j. // Uli::,/ ./.aII t w • i a . -i-Jf . :it,/ 0111 i ! , . .. .. . ...:„ ! ; • 1 .. , • . a. 4. ail . ... • ... • • . g WN i .. a a al . :h 0 . •II . I: 1 _ •• � i 1 8,..... oil . I to 1 la :, 0• , a _ / /• , I Illiii / .. Iso . .011 • Illi / / •. w '� 3 ' • • 1 o &- MEMO TO: City Council and Planning Commission FROM: Lindberg S. Ekola, City Planner RE: Interim Ordinance Quarterly Update DATE: February 27 , 1991 INTRODUCTION AND BACKGROUND At their December 6, 1990 meeting the Planning Commission passed a motion recommending the City Council approve the interim ordinance for the 150 acres located south and west of the Shakopee Senior High School. On December 18 , 1990 the City Council adopted Ordinance No. 300 which put the recommended interim ordinance into effect for a one year period. Both the Planning Commission and the City Council directed staff to provide quarterly reports on the status of the planning effort for the 150 acre area. Attached is a copy of the work schedule being used by staff to guide the planning effort for the interim ordinance. Staff anticipates completing the final report by June, 1991. City staff is taking the lead role in the design of the public facilities proposed to be located in the interim ordinance area. These facilities include the two collector streets and the drainage ditch. Three alternative alignments for each collector street have been developed by staff. A series of combinations of these alternatives are currently being studied. Attached are the various alternatives. Staff is consulting with the various groups involved with this area including the Scott County Engineer, the school district, the District's consulting architect, and the developer of the 150 acre tract. Staff has presented the alternatives to each group over the past several weeks. The County Engineer is open to the alternatives suggested. The timing of the improvements to the north-south collector is his primary concern. The school district 's architect is working with the alternatives to develop conceptual plans for the high school . City staff is expecting a response from the developer on the alternatives in the upcoming two to three weeks. ACTION REQUESTES No action is being requested at this time. This memo is for informational purposes only. LSE/jms interim. ord INTERIM ORDINANCE STUDY WORK SCHEDULE PROPOSED SCHEDULE WEER OF: ACTIVITY Dec. 31, 1990 Gather all available information Jan. 7 and Jan. 14 , 1991 L.E./D.H. meet to brainstorm alternatives, pros and cons of each, etc. Jan. 21 and Jan. 28 , 1991 Hold preliminary meeting with County Engr. on proposed alternatives. Feb. 4 and Feb. 11, 1991 Meeting with developer to review proposed alternatives. Meeting with Mn/DOT and OSM on Upper Valley Drainageway (if necessary) . Feb. 18 and Feb. 25 , 1991 Refine alternatives based on above meetings. March 4 , 11, and 18 , 1991 Prepare cost estimates of each alternative, funding sources, etc. Hold additional meetings with County, Developer, Mn/DOT and OSM of necessary. Meet with School District to present City's needs. March 7, 1991 Quarterly update submitted to Planning Commission. March 19, 1991 Quarterly update submitted to City Council. d April, 1991 FinalizeAreport. Submit to all agencies for review and comments. 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I.. ..-•'''•... .'.'''''...- . 1 : : _•-----1----:,..A.....„..........m.r,.. .. _ __. . i ..-.- - • I -------------- .... : ; • - -.• "" -.- ,...- - I••... ... ir IP err ammumw-i a.,•a. UPPER VALLEY DRAINAGE lob MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner !` RE: Mineral Extraction in the Ag and R-1 Districts DATE: March 15, 1991 INTRODUCTION: At the February 19, 1991 meeting the City Council tabled the ordinance amendment which would delete mineral extraction as a conditional use from the Rural Residential (R-1) and the Agricultural (Ag) districts to the March 19th meeting. AT their March 7 , 1991 meeting the Planning Commission tabled their decision on a proposed mineral extraction operation on a property in the Ag district until the required environmental review process was completed. Staff is working with the applicant to process the environmental review effort. BACKGROUND: Projects such as mineral extraction operations can have significant environmental impacts. To help clarify the impact and identify appropriate measures to mitigate its affects the State of Minnesota has established an environmental review process. There are two levels of environmental review depending on the intensity or amount of impact created by the proposed project. The first level of review is an Environmental Assessment Worksheet (EAW) . The EAW is a process used to screen projects which may have the potential for significant environmental effects. The time frame to complete an EAW varies from 60 -120 days. Attached is a copy of the EAW Review Flowchart. If the EAW results in a determination for further study, the second level of review or the Environmental Impact Statement (EIS) is required. The EIS is a thorough analysis of the environmental impact which would be created by a proposal. DISCUSSION: In reviewing the recent proposal for a mineral extraction operation the Planning Commission felt that the completed EAW would be beneficial to their decision making efforts. They do not expect an EIS to be required as a result of processing the EAW. The Planning Commission also requested that on future projects subject to the environmental review process, staff should require applicants to complete the EAW and/or EIS prior to the submittal to the Commission. This will provide the Planning Commission with the necessary environmental information. /o Staff agrees with the Planning Commission on the need to process necessary environmental reviews prior to submittal for Commission action. Staff will add this suggestion to the list of items to consider in the ordinance update. RECOMMENDATION: Staff recommends that the decision on the ordinance amendment for the deletion of mineral extraction in the Ag and R-1 districts be tabled. Staff will bring back the ordinance amendment after the Planning Commission has made their decision on the proposed conditional use permit. ACTION REQUESTED: Offer and pass a motion tabling the ordinance amendment on mineral extraction. au: minexcc EAW Process RGU de=rnines EkW is tx=sary • MMigggn RGU prepares EQWvanI • es Gay bcs iadicite actions tut.may me= I (propcser arpplies nary data) creer a*al d tine RGU approves EAW fcr distributicn I to 5 woricing days RGUse PAS EAW ro distribution list 1 to 5 1,vairing days RGU issues prem release 7 to 21 calendar days I I Notice published in EQB Monixcr 7 to 21 days after=Ix or EAW 30 day cum-nem period 30 calendar days (starts at aB ,lortitir publicanai : 30 day curnment period ends I I I I 3 wcricing days to 30 days' RGU decides if project needs EIS and responds to corrunenis 1 to 5 working days RGU distributes no of decision 111111 7 to 21 calmdar days I 14 Nou published in EQB Monitcr 7 to 21 days after rept of derision *can vary depciding on RGIJ IDG MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: 1991 Planning Commission Work Program DATE: March 15, 1991 INTRODUCTION & BACKGROUND: On March 7, 1991 the Planning Commission passed a motion recommending that the City Council approve the 1991 Planning Commission Work Program. The Planning Commission is requesting that the City Council review and approve the Work Program. The 1991 Work Program is provided on the backside of this memo. It has been developed to coordinate and prioritized efforts on the numerous long range tasks identified in the recent Comprehensive Plan update and the ongoing current planning activities (i.e. variances, conditional use permits, plats, rezoning) . The actions have been listed in order of priority. ALTERNATIVES: 1. Move to approve the 1991 Planning Commission Work Program as proposed. 2 . Amend the 1991 Planning Commission Work Program. 3 . Do not approve the 1991 Planning Commission Work Program. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to approve the 1991 Work Program as proposed. au: pc-work.pro LSE/tiv )D c' COMP PLAN COMPLETION ELEMENT OBJECTIVE DATE * Items are listed in order of priority 1. GM Current Planning Activities Ongoing 2 . GM Comp Plan final adoption June, 1991 3 . GM 1992-1996 Capital Improvement Program October, 1991 4. LU Downtown Plan Update Complete in 1992 5. LU Initiate Subdivision Regulations Update Complete in 1992 6, LU Initiate Zoning Ordinance Update Complete in 1992 7 . LU Interim Ordinance Study June, 1991 8 . LU Land Division Coordination August, 1991 (City and Scott County) 9 . TS City Wide Pedestrian Circulation Plan October, 1991 10. TS City Wide Street Width Study October, 1991 11. GM Comp Plan brochures September, 1991 12 . LU Marschall Road Corridor Plan Complete in 1992 13 . LU 1st Avenue Corridor Plan Complete in 1992 14 . P1.1H Reevaluate population and household August, 1991 forecast 15. GM Commission education seminars Monthly 16. LU Annexation/MUSA Expansion Plan Complete in 1992 17. TS Street Lighting Study Complete in 1992 18. TS Street Tree Study Complete in 1992 19. TS City wide traffic control study December, 1991 20. LU On-site sewer program December, 1991 21. SW Wetland Mapping Inventory December, 1991 22. SW Review 509 Surface Water Mgmt. Plans December, 1991 / o01 MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Request to Advertise for the Assistant Planner Position DATE: March 14, 1991 INTRODUCTION: On March 7, 1991 the Planning Commission passed a motion recommending that the City Council authorize the appropriate City officials to advertise for the budgeted Assistant Planner position. BACKGROUND: The adopted 1991 City Budget includes increasing the Planning Department staff by the addition of an Assistant Planner. The minimum qualifications for the Assistant Planner position includes a Bachelors Degree in city planning and one year planning experience or a Masters Degree in city planning. Attachment No. 1 is a draft copy of the Assistant Planner job description. The Planning Commission and staff would like to offer the following justification for a new Assistant Planner. The City of Shakopee will experience significant growth in the next 20 years. That growth will be fueled by the construction of three major transportation projects to be built in the next three to six years. The three projects (the southerly by-pass, the mini downtown by-pass and the Bloomington Ferry Bridge) will create better access to Shakopee from the surrounding metropolitan area. The population of Shakopee will increase by seventy percent over the next twenty years largely because of the improved regional transportation system. In order to better prepare for the growth, the City of Shakopee recently updated the Comprehensive Plan. The Shakopee Comprehensive Plan: 1990-2010 represents a commitment by the City to plan for its future. Numerous tasks and actions which need to be undertaken to better prepare for the City's future were identified in the Comprehensive Plan. The 1991 Planning Commission Work Program lists 21 long range projects scheduled to be initiated this year. The list of projects includes the initiation of the Zoning Ordinance and Subdivision Regulation updates, completion of the interim ordinance study, development of a city wide pedestrian plan and street reconstruction width policy. Studies are also proposed to guide development in areas near the major transportation projects. Further planning is needed for the Marschall Road and 1st Avenue corridors. The Comprehensive Plan also identifies the need to update the downtown plan to accommodate the design of the mini by- pass and land use changes in the downtown area. The need to update the City Codes as they regulate development in those areas can be more comprehensively addressed with these plans and studies. An effective City Code will be the result of these long range planning efforts. ,oS In addition to the long range planning efforts, the processing of variances, conditional use permits, and plats is an ongoing current planning responsibility of the City. Staff strongly believes that as the City grows, so will the number of current planning cases. The need to improve the procedures for each of these functions is critical before the heavier case load occurs. The Development Review Committee (DRC) concept, a cornerstone to improving staff efficiency, has been initiated but not implemented and refined. Staff is also beginning to utilize the computer system for database purposes. Considerably more efforts are needed for both the DRC and computer system applications. DISCUSSION: In contrast to the increasing need for long range and current planning efforts, staff levels and budgets have decreased in the Planning Department. Five years ago the staff consisted of a Community Development Director, the City Planner, a secretary and a full time intern. Today the Planning Department is staffed by the City Planner and a Clerk/Typist II working 70 percent on planning related items. Our current budget also has $1, 500. 00 budgeted for outside professional services. Below is a table listing the departmental budgets since 1987 . Clearly a large decrease has occurred over the past three years. 1987 1988 1989 1990 1991 Planning 118, 659 176, 060 242,523 211, 640 147, 785 Community Development 83,248 73,265 0 0 0 Total 201,907 249, 325 242 , 523 211, 640 147,785 % +64% +23% -2% -13% -43% Staff has researched the planning staff levels of neighboring communities including Chanhassen, Chaska, Prior Lake and Savage. Shakopee has fewer staff members to operate the community's planning functions. Shown in Attachment #2 is a summary of the Planning Department staffing levels in each of the aforementioned communities. If the Assistant Planner position is authorized the anticipated date for filling that position would be June 1, 1991. The budget has been approved with a full year salary for the Assistant Planner position. The proposed Assistant Planner position would take the primary work load on current planning functions. This would allow the City Planner time to work on the various long range plans and studies. Without this position the ability of the City to guide future lad development will be limited. Once development occurs it becomes extremely difficult and costly to correct problems. Staff is currently unable to process the current planning requests and develop the proposed long range plans in a timely manner. Over 90 percent of the planning staff time is spent on current planning functions. At this time the only long range planning projects being worked on by staff are the Comprehensive Plan and the Interim Ordinance Study. The limited time has significantly impacted the processing of even these long range projects. Other options exist that would provide short term relief in the Planning Department, such as interns and/or consultants. However, staff strongly believes that the need for the Assistant Planner serving at a professional level, primarily in the current planning area, is essential at this time. A professional Assistant Planner can provide long term services to the community that an intern, technician or secretary cannot. Assisting in the administering of the City Codes through the review of plans and proposals of developers requires a professional level of expertise. In summary, the Planning Commission and staff believe that there is an urgent need to have an Assistant Planner. The hiring of an Assistant Planner will result in the City providing better service on current planning applications, benefit the City by improving our code enforcement process, reduce the need for consultants on long range planning efforts, and provide effective planning for the future development of Shakopee. The new position will have minimal impact on the overall City expenses since it is included in the approval 1991 budget. The Planning Commission and staff believe it is crucial to add to the planning staff before the construction of the major transportation projects. Shakopee is a growing community and the improved accessibility will increase growth and the need for planning. ALTERNATIVES: 1. Authorize the appropriate City officials to advertise for the Assistant Planner position. 2 . Do not authorize the appropriate City officials to advertise for the Assistant Planner position. 3 . Table action until the management analyst has had an opportunity to review the planning department operations. 4 . Increase the professional service line item within the planning department budget and utilize consultants to complete some of the planning department work tasks. 5 . Investigate hiring a planning intern to provide technical assistance in the planning department. 6 . Do nothing. locj RECOMMENDATION: The Planning Commission and staff recommends alternative No. 1. (The recommendation of the Planning Commission. ) ACTION REQUESTED: Move to authorize the appropriate City officials to advertise for the budgeted Assistant Planner position. City Administrator Comment: The need for hiring additional planning staff is well justified by this memo, however there is a possibility that there may be insufficient funds for the position in 1992. If the City Council authorizes this position the successful applicant should be told that the position might be eliminated from the 1992 budget. au: asstpinr 1 6 d ATTACHMENT #1 POSITION DESCRIPTION Position: Assistant Planner Department: Planning Accountable To: City Planner Job Description Performs professional work in community planning or related area where an understanding of basic concepts, principals and techniques of planning is required. Often assists other staff on assignments. Primary Objective of Position Is responsible for providing advice and interpretation of City planning and zoning laws, codes, permits, policies and requirements to interested citizens and developers and other governmental bodies; writes reports for Board of Adjustments and Appeals and Planning Commission on variances, CUP' s, plats and rezoning requests; assisting in the development of energy and transit policies and projects for the City; reports on those to the Energy & Transportation Committee and City Council; conducts research studies as directed. Examples of Work 1. Provides information on the City's land use controls, reviews and undertakes studies related to land use controls, including zoning, subdivision of property, official maps, etc. 2 . Provides information on the City's sign ordinance and monitors businesses compliance with the ordinance. 3 . Prepares staff reports for Board of Adjustments and Appeals and Planning Commission. 4 . Investigates transit proposals and develops transit plans and policies. 5. Investigates and facilitates the development of waste abatement activities within the City. 6. Undertakes studies related to population, housing and development and their geographic distribution. 7 . Prepare and/or assist in preparation of studies, reports, plans and graphics related to work contained in the general description of the Planner I position. led 8 . Attends meetings and provides information to other departments, the public and developers. 9 . Performs other related duties as assigned. 10 . Develop databases for Planning Department programs. Knowledge, Skills and Abilities 1. Demonstrates knowledge of planning and zoning terminology, methodology, techniques, principals and practices. 2 . Ability to perform planning and zoning studies of considerable difficulty and to prepare highly complex, technical reports. 3 . Ability to interpret and effectively communicate planning and zoning laws and administrative rules to other governmental officials and the public. 4 . A familiarity with governmental agencies involved in City planning and community development. 5. Ability to work with a variety of computer software programs (databases, spreadsheets, word processing) . Experience and Training Minimum Bachelors Degree in City planning or related field and one year of planning experience or a Masters Degree in City Planning. / 0 (1 ATTACHMENT # 2 Planning Staff Levels Neighboring Communities CITY STAFF Chanhassen 1 - Director of Planning (1990 Population 11,700) 1 - Senior Planner 1 - Planner I 1 - Intern (Not filled) 1 - Secretary Chaska 1 - Community Development Director (1990 Population 11, 600) 1 - Staff Planner 1 - Consultant Planner 1 - Secretary 1 - Intern (shared with Economic Development Director) Prior Lake 1 - Director of Planning (1990 Population 11,482) 1 - Assistant Planner 1 - Intern (Full-time year round) 1 - Secretary Savage 1 - City Planner (1990 Population 9,904) 1 - Consultant Planner/Professional Services ($5, 000) 50% - Secretary Shakopee 1 - City Planner (1990 Population 11,721) 70% - Clerk/Typist 110-' TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Employee Tuition Reimbursement DATE: 03 13 91 INTRODUCTION: Teri Van Cleve has requested reimbursement under the city employee tuition policy for expenses she has incurred in the process of continuing her education at Normandale Community College. BACKGROUND: In November of 1990, Ms. Van Cleve applied for reimbursement for educational expenses as provided for by City Policy. In February of 1991, I discovered that her request had not been acted upon and in fact had disappeared. Although not all of the classes for which Ms. Van Cleve is requesting reimbursement were approved in advance as required by policy, they clearly fall within the personnel management strategy of developing her skills, knowledge and ability as set forth in the policy. These classes also relate reasonably to Ms. Van Cleve ' s duties as required by the policy and should therefore also be of benefit to the city. This request originated in 1990 and funds were set aside in the 1990 Police Training Budget to cover this expenditure. If this request is approved now, it seems likely that Finance will wish to charge it against the 1991 Police Training Budget. This would in effect be charging the same item against the Police Budget once in 1990 and again in 1991 which hardly seems fair. ALTERNATIVES ; Approve Ms. Van Cleve ' s request for reimbursement. Deny Ms. Van Cleve' s request for reimbursement. ACTION REQUESTED: Approve Ms. Van Cleve' s request for reimbursement and charge $751. 60 against the 1990 Police Budget. aL°- TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Employee Educational Expense Reimbursement DATE: February 26, 1991 Introduction A request for employee educational expense reimbursement has been received by Finance. The request does not entirely meet the requirements of the Personnel Policy and is therefore brought before Council. Background A request from an employee for a reimbursement of $751.60 in educational expenses has been received by the Finance Department. Attached is a copy of the Employee Tuition Policy which is part of the Personnel Policy. Also attached is a memo from the Police Chief recommending approval. Based on the material submitted with the request, it appears that the requirements of the policy have been met with the exception of the necessary prior approvals. The City Administrator does not recall any prior approval. The Police Chief did not give prior approval, noting that some registrations were before his hiring and he was unaware of the requirement for prior approval. Alternatives 1. Deny the request for employee educational reimbursement in the amount of $751.60 based on the Employee Tuition policy. 2. Approve the request for employee educational reimbursement in the amount of $751.60 and waive the policy. 3. Direct staff to prepare a resolution to change the policy to eliminate the required prior approval and clearly state that approval is subject to the discretion of the Department Head and the City Administrator, and approve the request for employee educational reimbursement in the amount of $751.60. Recommendation Review the policy and give staff direction. (See attached recommendation of approval from the Police Chief) Action Move to: (chose one of the following) 1. Deny the request for employee educational reimbursement in the amount of $751.60 based on the Employee Tuition policy. 2. Approve the request for employee educational reimbursement For Teri Van Cleve in the amount of $751.60 and waive the policy. 3. Direct staff to prepare a resolution to change the policy eliminating the required prior approval and clearly state that approval is subject to the discretion of the Department Head and the City Administrator, and approve the request for employee educational reimbursement for Teri Van Cleve in the amount of $751.60. TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Employee Tuition Policy DATE: 2/20/91 INTRODUCTION: Teri Van Cleve has applied for reimbursement for educational expenses as provided for by City Policy. BACKGROUND: City Policy provides for payment of educational expenses in certain cases. The classes for which Ms. Van Cleve is seeking reimbursement certainly appear to relate closely to her duties at the Police Department. The expenses incurred seem reasonable. There are adequate funds in the Police Training Budget to cover this expenditure. Copies of Ms. Van Cleve's grade slips indicating successful completion of the courses for which she is seeking reimbursement and of the City Tuition Policy are attached. ALTERNATIVES: 1. Approve Reimbursement. 2 . Deny Reimbursement. RECOMMENDED Approve Reimbursement. ACTION: !/Cti Subdivision 2 . Disciplinary Action Disciplinary action for violation of this Section shall be in accordance with the procedures in Section 20 of this Personnel Policy entitled Discipline. nt, st, nel SECTION 24 . EMPLOYEE TUITION POLICY .ud ese As the continued development of an employee ' s knowledge, skills and abilities is an important personnel management strategy, the City of Shakopee shall reimburse its employees for training and education expenses. To qualify for reimbursement, an educational or training activity must have a substantial relationship to the all duties of the participant' s job and must be deemed to benefit the ey, City. The City Administrator shall have sole discretion in making in these judgments . The following procedures shall apply: sed Education or training for the purpose of obtaining a certificate, degree or similar achievement (continuing education) . 1 . Prior to commencement of the continuing education program, the employee must obtain from the Department Head and the City act Administrator a determination that the certificate, degree or ent overall achievement is job related and that the request is a worthy request and would fill a need within the department. eir ing 2. Prior to each semester or quarter enrollment, the employee at, will submit to the Department Head and City Administrator a eds list of specific courses requested for reimbursement. In ing 3 . Proof of satisfactory completion of the courses requested for ial reimbursement shall be tendered by the employee to the City ts. Administrator. The appropriate Department budget shall be ary 3 charged for the expenses. There shall no reimbursement for mileage/parking expense. Secondly, the employee must agree } to continued employment with the City of Shakopee for one calendar year following the last date of reimbursement. Employees terminating their employment prior to the fulfillment of this condition shall reimburse the City on a pro-rata basis . of 4 . If a portion of the employee ' s continuing education program is st. conducted during regular work hours, that time absent from ty, work must be taken as compensatory time ( as allowed) , vacation as time or leave of absence without pay or handled under a hat flexible scheduling arrangement approved by the Department DO , j Head. Classes or coursework taken by the employee must not ate disrupt or interfere with the normal departmental operations. If significant disruption or interference does develop in _an an employee ' s continuing education program, then the Department Head may require the employee to rectify the situation or discontinue the particular continuing education program. 17 i I • Education or training programs of a short duration 1 . To qualify for reimbursement, the employee must secure the prior approval of the Department Head. Approval indicates . that the educational or training program has been deemed job related and beneficial to the City. SUPE: 2 . Approved educational or training activities , including tuition The and books, shall be reimbursed at full cost. Preregistration respc or advance payment of the fee may be permitted at the from discretion of the Department Head. Mileage reimbursement will harm be reimbursed at the rates established. mean haraE 3 . Employees will be allowed to take time off for this type of mann€ continuing education program, conference or seminar without i Depa: loss of leave time or pay, if said time off does not disrupt comp= or interfere with normal departmental operations and if the inve: employee has secured the approval of the Department Head. tratc Admir The CityAdministrator, or designee, shall be responsible for the comp. g p the coordination of the Employee Tuition Program. Individual Department Heads are responsible for prioritizing their department Depa: requests. comp" rele�. prese SECTION 25 . SEXUAL HARASSMENT POLICY thet Head, THIS IS A STATEMENT OF THE CITY COUNCIL AND THE CITY ADMINISTRATOR inveE OF THE CITY OF SHAKOPEE, MINNESOTA. It shall be theCity policy of the City. of Shakopee that sexual harassment in any form against employees and/or public patrons of the City of Shakopee shall not 1. be tolerated. Strict enforcement of this policy will be adhered to in order to maintain a workplace environment free of sexual harassment. 1 2• "SEXUAL HARASSMENT" includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact or other 3 • verbal or physical conduct or communication of a sexual nature when: The ( 1) Submission to that conduct or communication is made a term or condition, either byexplicitly or implicitly, Pr. P Y of obtaining employment, public accomodations or public services, Unwe education, or housing; or p: ( 2) Submission to or rejection of that conduct or communication by Offe: an individual is used as factor in decisions affecting that • individual' s employment, public accomodations of public post services, education, or housing, or Brus ( 3 ) That conduct or communication has the purpose or effect of anot substantially interfering with an individual' s employment, body public accomodations or public services , education, or housing, or creating an intimidating, hostile or offensive 18 • 'Therase Van Cleve ,! Q/ Request for reimbursement of education. COURSE TITLE COST OF TUITION COST OF BOOKS 1. BUSN 185 $122 .75 $32 . 25 Business Org. and Management 2. BUSN 181 $92.25 $34 .95 Supervision and Leadership 3 . OSMA 152 $122 .75 $27 .80 Word Processing WORD PERFECT 4 . OSMA 102 $ 92.25 $52. 30 Computer Applications 5. BUSN 144 $ 99. 00 $75. 30 LOTUS/DBASE/Accounting TOTAL $751. 60 $529. 00 $222 . 60 DATE: November 6, 1990 TO: Chief Tom Steininger FROM: Teri Van Cleve RE: Reimbursement for education Earlier this year I spoke with you about reimbursement for college courses I have been taking at Normandale Community College in an effort to obtain a degree in Office Systems and Management. I am currently at 82 credits, many of which I completed several years ago, prior to my employment with Shakopee Police Department. I have completed five classes, and am currently attending a sixth class. The cost of the first class I attended was covered under a grant. The remaining five classes I have already paid for myself and am asking for reimbursement. I realize there has been a delay in making this request and I would be interested in talking with you about this if there is a need. Each day I recognize benefits of this education in my job performance and believe that the knowledge I am obtaining and sharing with my co-workers is well worth the investment. I would enjoy visiting with you to discuss the courses I have completed and sharing with you different areas within the office that I have used my education. Thank you for your consideration. ` r y��} T�/ [ r, vAhCL£itc ;trkc5t 1471-bL'-,�� NORMANOALE;Ct►MMUNI i yvLLEGE NAME SOCIAL SECURITY [6) 9T00•ERANC£ AYE AS 000003 445-2340 EL COM1 NG�t O N . MN 35431 ADVISOR HIGH SCHOOL PHONE - QUARTERLY GRADE REPORT DEPT.AND NO. . COURSE TITLE INST. CR. GRADE GR.PTS. QUARTER&YEAR STUDENT I.D. f R4 6 MCAT NADKAR5 04 E 12 t. INT EN 1SyG 836516 B1194-185 COMMUNITY COLLEGE PRESIDENT MP. GALE LCREAZ i . i VAtCLiV iNt:rtESi •- ; • 17374 BASEL 1NE AVt. •t, = x tiJORCAh MN 55352. - • CREDIT EARNED CREDIT ATT. GR PTS. G.P.A. - 0TR 4 4 12 3.UJJ o L lu 2.4050J CLG.CUM. .y TOTAL CUM. I L 7/. L.' 0 c.63S ,;O MANDA1.E COMMUNI TY CGLLEGE VANCLEVE ThLMESE 147b-80-5285 57.00 FRANCE NAME SOCIAL SECURITY NUMBER i4LCOMINGTOP4 .AVE7 MN 55431 AS 100O0 J 1445-234c: QUARTERLY GRADE REPORT ADVISOR HIGH SCHOOL PHONE DEPT.AND NO. COURSE TITLE - INST. CR. GRADE,GR.PTS. QUARTER&YEAR STUDENT I D. 8USN—Ldt SUPEALLEADEKSH1 YANG5 G_ 0, 9 SPA INC 1990 836916 COMMUNITY COLLEGE PRESIDENT • #AR. DALE LOAE,iz VAi4CLE.V t inLKE SE ` 17314 13ASELlN£ AVE .- JUROAN MN 553.52 - CREDIT EARNED I CREDIT ATT. GR.PTS. G.P.A. ora. ` lI j23 �jY 9 3.00U \ CLG.CUM. 11 I 11 2.636 TOTAL CUM. 7"S }I 75 I 1'94 .4.65.2 • ANDALE- COMMUNiff COLLEGE_; • °k" vAtattEvF - TNFRESE ,. -147 —8 =8285 tit? 'FRANCE AVE - NAME SOCIAL SECURITY NUMBER QUARTERLY GRADE REPORT ADVISOR HIGH SCHOOL PHONE DEPT.AND NO. COURSE TITLE MIST. CR. GRADE,GR.PTS. QUARTER&YEAR STUDENT I.D. • SMA-15.2 btt0./1 NF Q/PROC 1 STOCKS 04 C Sett 1990 836916 - COMMUNITY COLLEGE PRESIDENT .: MR. DALE: ,LORENZ - 1G: . r `rs � s . VANCLEVI • . 1HERESE _ • ' - 17374-BASELINE AVE:-- . - ' JORDAN: - IO . - •_. • 55352 • • CREDIT EARNED CREDIT ATT. GR.PTS. G.P.A. ' OTR. 4 4 8 2.000 CLG.CUM. l C5 15 37 2.467 ` - TOTAL CUM. 77 7q 207 2.620 NORMAPDALE •:CO it UNITY.C LLEOE vANCLEVE 1HE&E SE 14 76 t-;-52 970'3 FM.NC�Ej AVE _ NAME SOCIAL SECURITY NUMBER 8LOiIIf'� i�V lTC? "f4 a N 15�i31.~ AS .. 000400 1---:44.:5:-•-1 .4) - -QUARTERLY GRADE REPORT '... ADVISOR HIGH SCHOOL PHONE DEPT.AND NO. • COURSE TITLE INST.' CR. GRADE GR,PTS. . QUARTER 6 YEAR STUDENT LD.'-'=` ..`. _ ':aSl!A-132 IN1RO...BUS CMP TS `TQRRESS 0,3- A - 1U SUN L1 _.x: . ..-.-i:91G 1#6916 - ' - ` '" -- - COMMUNITY COLLEGE PRESIDENT - w;=- \:4 ? ' '..» MI. . GALE' LORENNZ° r. . i -� ... V.,4 -i}.r-w 4i,, 1.! ,,,,r.L _.:c 'Or...,}' e ` man v_ 7: .f'.-' Fav ? • .+�1' �t ,, ,V��!9.i f�f/ .r'sttr 'c 1. f - .'z, < Y_4Zh./^ i �+.r � Siu .tom'• -AC.45,.[Q Y"S '' 'r`�s- _ --t- 'l ` sem.. 1.t' '�;rz ''I"- ` ' < A •{ '`t �'�y ' '�� . .7-i-,.-, Y k _ H a 'tr i, •:'''''-`41:10t•-:" - 14f' 1.�. .L 'e,!4'., t> 1 I ER ;,4,1f id a h'.*4 a yr...'7.7,,...---1.4.-,?51:,.,_-.,.:144-4 r tt+ T Y"c /T f-• 4 - 4 j Y � � ... P> rt •s. _.---- r - � ',•`''r�" ll�s�N iS v"' y�-- x ?'.x,.,...- - .,Rlea;,. "4...4, Si . .14 .0. 4 em .`-1 4-- W' '-t- ''Scw ..4.-r Y.-rN ;M: 4 . _ - -. CREDIT EARNED CREDIT.ATT: GR.PTS.'' GPA'...--:,..-': _ 3 tz 4.'flflt = CI-G.CUM. ' , 18 `, Ill ; *: 419 :-...44.422::.i .TOTALCUM. :', .. !.-1 - i I dORMANCALE COMMUNITY GGLLE(;i-. I .. . c r.Ir cc 1 - - -c— 5' NAME SOCIAL SECURITY NUMBER 3700 F ANCE AVE NN gg 44�� I 1 }LGOM1tiG7GgUARTE�LYGRADE EPb aOoJc? 4tiPHONE l RT A S ADVISOR HIGH SCHOOL PHONE DEPT.AND NO. COURSE TITLE INST. CR. GRADE GR PTS. OUARTER&YEAR STUDENT I.D. USN-144 COMP APPS BUJN MLLLE%. rb S FALL 14q0 E3 16 COMMUNITY COLLEGE MR. DALE LORENZ • VAtvCLEvE Tt EKESE . .1731A BASELINE A11E • • • JGRCAN MN . 55352. • CREDIT EARNED CREDIT ATT. GR.PTS. G.P.A.: • 0TA 7 Q •UC`j t ICLG.CUM 21 2, 5R 2;7132 + I TOTAL CUM., £„I., E c.. !L i, Z- i�S, . g - tiurl,e() 1J01"11-1 `� �lOkiAPlI +LE C GE ACCTG / 00RESTUI 1`' 3z2Q$ nI �c- 2.75 LINE 54 TOTL 122.7J J 1;',AE i,L t r E R STUDENT F F, O G F' A M N O R M A N D A L E 11/29) B DISC S NUM SEC CR INSTRUC ROOM DAYS ?TIME ETIME X.-F� T=s)". POEN 185 90 4.0 NADKARS LG2 .. ..R. . 600P 950F' CURRENT CRDS 4.0 STUDEN�NO 836916 SSN 476/80/5255 RES 1 , -A^ MAJOR 499S VANCLEVE THERESE FEE CREDITS 4,0 509-1 DAKOTA ST GENERAL FEE 122.00 MCCSA REE as SHAK:OF'EE MN T- TOTAL 122.7c • PREVIOUS PAYMENT(S) __--� TOTAL PAID 1_2.7 C_UR:REWT PAYMENT 122.75 (11/29189) BALANCE DUE PAYMENT STATUS P -- THIS IS YOUR CLASS SCHEDULE ANO PAID RECEIPT THANK YOU .."'"'"'"`""""""'""" // 4.' YOUR RECEIPT G/t4j2Aji)-4.'4'"7 THANK IOU -¢ NORMANDALE COMM 1 COLLEGE ACCTG MAR.30'90 RES1 MCSI TOT: RI=STUI 9150 MCMCSA 75 SA TOIL 92.25 LINE 05 CASH 100.00 CHNG 7.75 SPRING 9v STUDENF P R 0 GRAM NORMANDALE 03/30/90 SAVE RECEIPT DISC S NUM SEi CR INSTRUCT ROOM DAYS BT1ME ETIIiE K—FEE N20420 12:15 A BUSH 181 90 3.0 YAN%.,c. 0201 .. ..R. . 600P SSOP CURRENT C:RDS 3.0 STUDENT NO 536916 ESN 4 i 6/80/5255 RES 1 ADVISOR AS MAJOR 4995 VANC:LEVE, THEFRESE FEE CREDITS 3.0 17374 BASELINE. AVE GENERAL. FEE 91.50 MCCSA FEE .•75 JORDAN MN 55352 - TOTAL 92.2 PREVIOUS PAYMENT:SI TOTAL PAID 92.25 CURRENT PAYMENT 92.25 ( 3/30/90) BALANCE DUE 4 PAYMENT STATUS P TS YOUR FEE PAYMENT RECEIPT*CLASS SCHEDULE*AND YOUR STUDENT IDENTIFICATION t• . . . .‘,.. . . , . • •-•-•-' • • - , •• • --'' ...„ . . . _. . . .•:-. • . . . . _ . . . . '..... •---. . - .. 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I WimGING p[Opill ANDTECIINOLOGY • • i . . . • 1 • . \ , • • . BeA Roper • 1 None Scott Daughtrey • : . . -.4:•, .,I. 1 - • .. . IF 1 1 IL . '._...--...„..e.smostawagtogiardz. .-1.:-.--:-. .,.'.7•-'•"-".-T.. McGRAW SERIES IN MANAGEMENT • (0,,e4Q-d- .14%-!!, 1 fir- nrTr REST -0 ICSA .OTL. . T6lB1 :36.JUN _, .. -.... LINE NE 04 8t9;`iI 90 STUDENT PROGRAM • NDNDALE 06/19/90 DISC S NUM - SEC CR 'INSTRUC ROOM DAYS BTI„= ETIME X-FEE OSHA 152 95: • 4.0 STOCK3 CG22 ..T.R. . 600P 950P - • • CURRENT' CRDS 4.0 STUDENT NO 836916 SSN 476/80/5285 RES 1 ADVISOR AS MAJOR 4995 VANCLEVE. THERESE - FEE CREDITS 4.0 t7374 BASELINE AVE- -. .._.GENERAL FEE 122.00 -MCCSA FEE .75 - - JORDAN.. .... ---- - MN .. 5535 ._:._..__. . TOTAL:w. ..::._. 182.75 .. .. PREVIOUS. PAYMENT(S) TOTAL PAID 122.75 . CURRENT PAYMENT-- -- - t22.75. <- 6/19/90) BALANCE DUE y PAYMENT STATUS P • IS 'Y OF STUDENT DENTIF1CATIO►?+1--^'- CLASS SCHEDULE- -AND RECEIPT - . _: • • 26.90 Nb .9U CY t , C/% 90 27.BU TL . • 40.000ATD • - L..'- ' FI ' E/2L/7- urn,,,.LP../L. 05 m 15",D- • V-. '� E jc NlaCCTt t RESTaE..22. oicsolI 91.50 LIN TOIL .75 CRCD 92.25 92.2e O2z RECEIPT SLIM II 90 STUDENT PROGRAM NORMANDALE D DISC: S NUM SEC CR INSTRUC ROOM DAYS BTIME ETI OSMA 102 99 3.0 TORRESS CG« . .T.R. . 6O0P SBOP • 1 6 I CURRENT CROS 3.0 STUDENT NO 836916 SSN 476/30/5285 RES 1 ADVISOR AS MAJOR 4995 VANC:LEVE. THERESE FEE CREDITS 3.0 17374 BASELINE AVE GENERAL FEE 91.50 MC:CS. FEE .75 JORDAN MN 55352 TOTAL 92-:.2F. •. PREVIOUS PAYMENT(S)" TOTAL PAID 92.25 CURRENT PAYMENT 92.25 C 7/25/90? BALANCE DUE PAYMENT STATUS- P • THANK YOU -- THIS IS YOUR STUDENT IDENTIFICATION ^' CLASS SCHEDULE AND RECEIPT. • :L... - f� i. . 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T r 0 CD 0 0 S a —0 n e 0 a O. ._'1 r, ,; - v yam• n n o n n n n 0 0 oo n fo a n f'e o 0 0- ;-'l r ri (P''. 1 i O fp n — —C) n 0 n 0 < a C n n • 0 TI -�- A c fr n C o o S'•0 0.< 0 0 0 Co • 0 n C • C1 �._ 1'}� f0 n C Co n f0 fp C -C a n- n DC E Co I0 a C n r 0 n n�-�..-_ -- III a n — 0 • 0 a Co 7 • n X,< 0 _Co C 0 Cr••e n 0 rib- -.� rr —A 0.O.`e n o Coa n ea.. n n 0 0 O.C (0 C< C 0 0• Z f0 a • 0 0 .•n 0. >0 n fC < C C a '£ IO. n C 0 CD 0. a 0 n •A C Ca c .aac0 CO c n0 0 :n.• 0n 0 c r•a 0 0 f0 O ^I 7C a CO 0 00 Cn._ 'C 00 3� z on n 0 O. x —V,n x- C 0 XI c CO C >• O.0 v • C f x 0 ii mO 0 .t n a q O a c -i P.)a IT • .. _ _ - - • ID n 0 0 > v0 . n c < w CD • • a o m .:A p .. • • -. _.._ . -�"--r"r-"".-w-4...•.,•...,.. -. r z ca -•a : a 7.7.- cp. ---�...._" c-1 —I t .r ' C FC....) - N.) r3> l z 3S M CI \ CI R � = RESTUI 98.25 MCSA .75 TOTL 99.00 • `191116:31AUG.2E'9Q CRCI 99.00 LINE 04 TALL 90 STUDENT PROGRAM P ORMANDHLE 03/28/90 DISC S NUM SEC CR INSTRUC ROOM DAYS BTIHE ETIME x-FEE BUSN 144 90 3.0 MILLE C . C231 . . . •R. . ,500E ?SOP CURRENT CROS 3.0 STUDENT NO 83691;:, SSN 476/30/S 3S i 1 n ADVISOR AS MAJOR 4995 VANCLE!.E. THERESE FEE CREDITS 3.0 17374 BASELINE AVE GENERAL FEE MCCSA i=EE •7` ' JORDAN MN 5535'7, TOTAL 99.00 • PREVIOUS PAYMENT(S) TOTAL PAID 99.00 CURRENT PAYMEt'4I 9" 00 C 8/28/90: BALANCE DUE PAYMENT STATUS P '• rHANK YOU -- THIS IS YOUR STUDENT IDENTIFICATION - CLASS SCHEDULE AND RECEIPT "' _ I/ b MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Committee of the Whole DATE: March 1, 1991 INTRODUCTION: On September 18th, 1990, City Council adopted Resolution No. 3288 establishing a Committee of the Whole. The resolution expires six months from its adoption, March 18th. It would, therefore, be appropriate, at this time, to discuss whether or not the Committee of the Whole concept should be continued or allowed to expire. BACKGROUND: City Council has met as a Committe of the Whole four times since Councilman Sweeney introduced the idea. At each of these meetings, City Council also convened in a regular session. (There are therefore two sets of Minutes for each date - City Council and Committee of the Whole. ) August 15, 1990 January 15, 1991 January 29 , 1991 February 11, 1991 Staff would request City Council to discuss the merits of continuing or terminating the concept and direct staff accordingly. ALTERNATIVES: 1] Allow the establishment of the committee of the whole to expire, per resolution number 3288 (Council can continue to hold additional adjourned regular sessions) 2] Extend trial period an additional six months to get a better flavor for the use of the committee of the whole 3] Direct staff to prepare an appropriate resolution to continue the committee of the whole RECOMMENDED ACTION: Discuss whether or not to continue to meet as a committee of the whole and direct staff to take appropriate action. CONSENT - /7 MEMO TO: Dennis Kraft, City Administrator (E/*'4/ FROM: Dave Hutton, Public Works Director SUBJECT: Sand Creek Water Management Organization DATE: March 11, 1991 INTRODUCTION: Staff is requesting authorization to submit the City of Shakopee ' s portion of the Sand Creek Water Management Organization' s annual budget, in conjunction with the Joint Powers Agreement for this watershed. BACKGROUND: Attached is correspondence received from the Sand Creek Water Management Organization requesting that the City Council of Shakopee take the following action regarding this organization. 1. Submittal of the City of Shakopee portion of the annual budget for this WMO. This WMO has adopted a budget of $8 , 000. 00 . The City of Shakopee' s portion of that is $90 . 40, which is calculated on based on 50% capacity and 50% on area. 2 . Execution of the revised Joint Powers Agreement. This Joint Powers Agreement was revised to add New Prague to the Sand Creek WMO. Originally New Prague had attempted to avoid joining the WMO due to the fact that a portion of New Prague is out of Scott County. This is one of four water management organizations that the City of Shakopee currently belongs to. The funds for the annual budget contributed by the City of Shakopee would come out of the Storm Sewer Utility Fund. ALTERNATIVES: 1 . Approve the request. 2 . Deny the request. 3 . Table the request. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: 1. Direct staff to submit payment to the Sand Creek Water Management Organization in the amount of $90.40 for the City of Shakopee' s annual contribution to their 1991 budget. 2 . Move to authorize the appropriate City officials to execute the revised Joint Powers Agreement for the Sand Creek Water Management Organization. DH/pmp if March 6 , 199' Dave Hutton City of Shakopee 129 E. :=+_ Lsr Ave. . Shakope MN 55379 Dear Mr. Hutton: As discussed at the February 21st meeting of the Sand Creek WMO, the following information is provided for your governmental unit action. 1 ) The revised joint powers agreement will need action by your governmental unit. Please submit the signature sheet, with the date of approval, to the chairman of the Sand Creek WMO. 2 ) A budget has been adopted by the WMO. The invoice enclosed indicates your governmental units share of the budget. Please submit payment to the Secretary Treasurer of the Sand Creek WMO. 3 ) Also enclosed for your information is the 1990 financial report for the Sand Creek WMO and the calculation sheets used to determine each members costs . A meeting_ will probably be scheduled for late March or early April . Metropolitan Council staff will be attending to clarify the 40% reduction goal and discuss the proposed revisions to the WMO plan which address this goal . An agenda will be sent in the near future. Sincerely, V ck Witt, Chairman and Creek WMO GENERAL INVOICE SAND CREEK WATER MANAGEMENT ORGANIZATION CHARGE: '7 1 - Eaa : Shak . s ' Lan'i C.iyac'ity Amcunt Due T. 90 . 4%-j MAKE CHECKS PAYABLE TO: 'FANE; CREEK WMO % RON JABS, SEC-TREAS. 17 JUERGENS CIRCLE JORDAN MN 55352 of SANDCREEK WATERSHED MANAGEMENT COMMISSION TAX ID # 41-1560698 DECEMBER 31, 1990 BY RON JABS, SECRETARY TREASURER 217 JUERGENS CIRCLE JORDAN, MN 55352 492-2296 RECEIPTS EXPENSES 01/01/90 Beginning Balance $1, 243 . 04 08/24/90 509 Study Assessments $1, 499 . 26 (New Market Payment) 01/17/90 Interest 5 . 34 02/17/90 Interest 4 . 71 03/17/90 Interest 4 . 56 04/17/90 Interest 5. 24 05/17/90 Interest 4 . 76 06/17/90 Interest 5 . 11 07/17/90 Interest 5 . 30 08/17/90 Interest 4 . 82 09/17/90 Interest 10 . 09 10/17/90 Interest 10 . 09 11/17/90 Interest 11. 21 12/17/90 Interest 10 . 49 12/31/90 Interest 3 . 29 08/16/90 Postage - Jack Witt 15. 10 08/23/90 - Ron Jabs 6. 70 Bond 50. 00 SSWCD - WMO Fee 945 . 55 SUBTOTALS $1,243 . 04 0 $1,584.27 • $1, 017. 35 BEG. BAL. $1,243 . 04 RECEIPTS + 1,584.27 EXPENSES - 1, 017.35 12/31/90 ENDING BALANCE $1,809 . 96 $4 ,000 BASED Oil TAX CAPACITY TAX CAPACITY OF TAX $AI4OUNT BASED OF TWP/CITY CAPACITY 50% OF ON 50% OF IN WMO III WMO BUDGET TAX CAPACITY City of Jordan 958 , 682 18 . P0 X $4 , 000 . 00 = $ 752 . 00 City of New Prague 1, 472 , 719 '.'8 . 83 X $4 , 000 . 00 = $1 , 155 . 20 City of Prior Lake 7 , 786 . 15 X $4 , 000 . 00 = $ 6 .00 City of Shakopee 70 , 689 1 . 39 X $4, 000 .00 = $ 55 . 60 Belle Plaine Twp 222 , 575 4 . 37 X $6 , 000 . 00 = $ 174. 80 Cedar Lake Twp 613 , 487 J.^ . 0:; X $4 , 000 .00 = $ 481. 20 Helena Twp 488 , 103 9 . r,7 X $4 , 000 . 00 = $ 382 . 80 Louisville Twp 127 , 996 2 . 51. X $4 ,000 . 00 = $ 100 . 40 New Market Twp 250 , 279 4 . 91 X $4 , 000 .00 = $ 196 . 40 St. La.zrence Twp 54, 27.3 1. .0f, X $6 , 000 . 00 = $ 42 . 40 Sana Creek Twp 604 , 251 1 J . R.`: X $6 , 000 . 00 = $ 474 .00 Spring Lake Twp 218 , 599 4 . 2'3 X $F4 ,000 . 00 = $ 171 . 60 Ja(± on Twp 9 , 614 . 19 X $4 , 000 .00 = $ 7 . 60 TOTALS 5 ,099 , 053 100 .00 $4 , 000 .00 lr $4 , 000 BASED ON AREA ACRES IN % IN 50% Of $ BASED ON WMO WMO BUDGET LAND AREA City of Jordan 1 , 395 1. 33 X $4,000. 00 = $53 . 20 City of New Prague 1, 400 1 .-34 X $4,000 .00 = $53 . 60 City of Prior Lake 195 . 18 X $4,000 .00 = $7 . 20 City of Shakopee 915 ' . 87 X $4,000 .00 = $34. 80 Belle Plaine Twp 15 , 907 15 . 18 X $4,000 .00 = $607 . 20 Cedar Lake Twp 23 ,040 21 . 99 X $4,000 .00 = $879. 60 Helena Twp 22 , 278 21 . 26 X $4,000 . 00 = $850. 40 Louisville Twp 4 , 307 4 . 11 X $4 ,000 .00 = $164. 40 New Market Twp 9 , 209 8 . 79 X $4,000 . 00 = $351 . 60 St. Lawrence Twp 2 , 957 2. 82 X $4 ,000 .00 = $112 .80 Sand Creek Twp 18 ,061 17 . 23 X $4,000 .00 = $689. 20 Spring Lake Twp 5 , 100 4 . 87 X $4 ,000.00 = $194. 80 Jackson Twp 29 .03 X $4,000 .00 = $1. 20 TOTALS 104 , 793 100 .00 $4,000.00 JOINT POWEP, AGREEMENT ESTABLISHING A WATERSHED COMMISSION FOR THE SAND CREEK WATERSHED The parties to this agreement are Cities and Townships which have land that drain surface water into the Sand Creek, or land within the legal boundary of the watershed. This agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes 1982 471.59 and 103B.201. 1. Name. The parties hereby create and establish the Sand Creek Water Management Commission. 2. General__Purpose. The purpose of this agreement is to provide an organization to: a) protect, preserve, and use natural surface and groundwater storage and retention systems; b) minimize public capital expenditures needed to correct flooding and water quality problems; c) identify and plan for means to effectively protect and improve surface and groundwater quality; d) establish more uniform local policies and official controls for surface and groundwater management; e) prevent erosion of soil into surface water systems; f) promote groundwater recharge; g) protect and enhance fish and wildlife habitat and water recreational facilities; h) secure the other benefits associated with the proper management of surface and groundwater; and i) carry out all the duties and responsibilities outlined in Minnesota Statutes 103B.201 through 103B.251 to the extent authorized in this agreement. 3. Definitions. Subdivision 1. "Commission" means the organization created by this agreement in full name of which is "Sand Creek Watershed Management Commission". It shall be a public agency of its members. Subdivision 2. "Board" means the appointees to the Commission who shall serve as the governing body. Subdivision 3. "Government unit" means any Township or City which is a member of this Commission. Subdivision 4. "Member" means a governmental unit which enters into this agreement. Subdivision 5. "Sand Creek Watershed" or "Watershed" means the geographic area contained within a line drawn around the extremities of all terrain whose surface drainage is tributary to this area or are within the legal boundary of the Sand Creek Watershed and within the mapped areas delineated on the map filed with the Board of Water and Soil Resources pursuant to Minnesota Statutes 103B.211 subd. 2. 1 / C"'" 4. Membership. The membership of the Commission shall consist of the following governmental units: Belle Plaine Township Cedar Lake Township Helena Township 'City of Jordan Louisville Township New Market Township City of Prior Lake St. Lawrence Township Sand Creek Township City of Shakopee Spring Lake Township City of New Prague No change in governmental boundaries, structure, organizational status or character shall affect the eligibility of any governmental unit listed to be represented on the Commission, so long as such governmental unit continues to exist as a separate political entity. 5. Advisors. The following shall be requested to appoint a nonvoting advisory member to the Commission; Scott County; Scott Soil and Water Conservation District. The County and District shall not contribute funds for the operation of the Water Management Organization (WMO) , except as provided in Minnesota Statute 103B.251, but may provide technical, services. 6. Board of Commissioners. Subdivision 1. The governing body of the Commission shall be its Board, which shall consist of twelve ( 12) members, one from each governmental unit, during the preparation and adoption of the initial watershed plan. After adoption of the watershed plan, the Board shall consist of only seven ( 7 ) members. The seven (7 ) members shall consist of one ( 1) Commissioner appointed jointly by the Cities of Shakopee and Prior Lake, and the Townships of Louisville and Spring Lake, one (1) Commissioner appointed by the City of New Prague, one ( 1) Commissioner appointed by the City of Jordan, one ( 1) Commissioner appointed by the Township of Sand Creek, one ( 1) Commissioner appointed by the Township of Helena, one ( 1) Commissioner appointed jointly by the Townships of Belle Plaine and St. Lawrence, one ( 1) Commissioner appointed jointly by the Townships of Cedar Lake and New Market. Vacancies in office shall be filled for the remainder of the term by the governing bodies who appointed or had the right to appoint the Commissioner. The members shall meet upon 10 days notice at a time and place selected by the Chairman of the Board. The members of each group shall select the Commissioner by majority vote of the members present. Subdivision 2. The twelve ( 12) Commissioners shall be appointed for a term to coincide with the formation of the initial Board, expiring upon adoption of the initial Plan. The terms of the Commissioners of. the seven (7 ) member Board shall be for three (3) years or until their successors are selected and qualify, and shall commence after the adoption of the initial plan, except that the terms of the Commissioners first appointed shall commence from the date of their appointment and shall terminate as follows: A. One Commissioner appointed by the Cities of Shakopee and Prior Lake, and the Townships of Louisville and Spring Lake whose term shall expire December 31 , 1992 or upon adoption of the Plan, whichever is later; and B. One Commissioner appointed by the City of New Prague whose term shall expire December 31, 1991 or upon adoption of the Plan whichever is later; and C. One Commissioner appointed by the City of Jordan whose term shall expire December 31, 1992 or upon adoption of the Plan whichever is later; and D. One Commissioner appointed by the Township of Sand Creek whose term shall expire December 31, 1991 or upon adoption of the Plan whichever is later; and E. One commissioner appointed by the Township of Helena shall be for a term expiring December 31, 1993 or upon adoption of the Plan whichever is later; and F. One Commissioner appointed jointly by the Townships of Belle Plaine and St. Lawrence whose term shall expire December 31, 1994 or upon adoption of the Plan, whichever is later; and G. One Commissioner appointed jointly by the Townships of Cedar Lake and New Market whose term shall expire December 31, 1993 or upon adoption of the Plan, whichever is later; and H. A vacancy shall be filled within 30 days by the appropriate governmental units. Subdivision 3. A Commissioner may be removed from the Board prior to the expiration of his or her term by the member governmental unit replacing the Commissioner who has been appointed. Subdivision 4. Commissioners shall serve with compensation set by and from the Commission. Subdivision 5. At the first meeting of the Board each year the Board shall elect from its commissionets a chairperson, a vice chairperson, a secretary, a treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. At the organizational meeting or as soon thereafter as it may be reasonably done, the Board shall adopt rules and regulations governing its meetings. Such rules and regulations may be amended from time to time at either a regular or a special meeting of the Board provided that at least ten days prior notice of the proposed amendment has been furnished to each person to whom notice of the Board meetings is required to be sent. A majority vote of all eligible votes of the then existing members of the Board shall be sufficient to adopt any proposed amendment to such rules and regulations. 7. Powers and Duties of the Commission. Subdivision 1. The Commission, acting by its Board of Commissioners: (a) Shall prepare a watershed management plan meeting the requirements of Minnesota Statute 103B.231; (b) The plan as developed by the Watershed Commission shall include and address those items as listed in Section 2 under General Purpose. Each member within the watershed organization shall approve said plan prior to its adoption and prior to drafting an implementation plan. (c) Amendments to the plan must be approved by all members. (d) Review and approve local plans. Subdivision 2. The Commission may employ such persons as it deems necessary to accomplish its duties and powers as set forth in the plan. However, each member may provide such professional assistance as it considers necessary to assist the Commission to accomplish its duties and powers. Professional services must be approved by a 4/7 vote of the Board. Subdivision 3. The Commission may contract for space and for material and supplies to carry on its activities either with a member or elsewhere. Subdivision 4. The Commission may acquire necessary personal property to carry out its powers and its duties. Subdivision 5. The Commission may make necessary surveys or use other reliable surveys and data to prepare and submit a plan. Subdivision 6. The Commission shall cooperate with the Board of Water and Soil Resources and other Minnesota and Federal agencies having authority to manage water problems for obtaining information to prepare and submit a plan. Subdivision 7. The Commission may contract for or purchase such insurance as the Board deems necessary for the protection of the Commission. Subdivision 8. The Commission may enter upon lands within or without the watershed when necessary to;make surveys and investigations to accomplish the purposes of the Commission. This does not preempt the property owners the rights assert a claim for damages where interference with the use of the land takes place. Subdivision 9. Upon completion of the plan the Commission shall upon request provide any member governmental unit with technical data, or any other information which the Commission has knowledge of, which . will assist the governmental unit. Subdivision 10. The Commission may make contracts, incur expenses and make expenditures necessary and incidental to the effectuation of its purposes and powers. Subdivision 11. The Commission shall cause to be made an annual audit of the books and accounts of the Commission and shall make and file a report to its members at least once each year including the following information: (a) The financial condition of the Commission; (b) The status of plan; and (c) The business transacted by the Commission and other matters which affect the interests of the Commission. Copies of the report shall be transmitted to the clerk of each member governmental unit. Subdivision 12. The Commission's books, reports and records shall be available for, and open to, inspection by its members at all reasonable times. Subdivision 13. The Commission may recommend changes in this agreement to it members. Any changes must be accepted and approved by all the members. 8. Finances. Subdivision 1. The Commission funds may be expended by the Board in accordance with this agreement in a manner determined by the Board. The Board shall designate one or more national or state bank or thrift companies authorized to received deposits of public monies to act as depositories for the Commission funds. In no event shall there be a disbursement of Commission funds without the signature of at least two Board members, one of whom shall be the treasurer. The treasurer shall be required to file with the secretary of the Board a bond in the sum of at least $10,000.00 or such higher amount as shall be determined by the Board. The Commission shall pay the premium on said bond. Subdivision 2. General Administration; contracts. Each member agrees to contribute each year to a general fund, said fund to be used for general administration purposes including, but not limited to: salaries, rent, supplies, development of an overall plan, insurance, bonds. The annual contribution by each member shall be based fifty percent (50%) on the assessed valuation of all property within the watershed and fifty percent (50%) on the basis of the total area of each member within the boundaries of the watershed each year to the total area in the watershed. In no event shall any assessment require a contribution by a local unit of government in any calendar year to exceed one-half of a mill on each dollar of assessed valuation of its territory within the watershed. The governmental unit at their annual budget meeting shall make a levy not to exceed the amount assessed. J � c-- Subdivision 3. Upon ratification of this agreement, the Board shall adopt a general administrative budget within 90 days by a majority vote of its members. On or before January 1 of each year thereafter, the Board shall adopt a general administrative budget by a majority vote for the ensuing year and decide upon the total amount necessary for the general fund. The secretary of the Board shall certify the budget on or before January 15 to the clerk of each member governmental unit, together with a statement of the proportion of the budget to be provided by each member. The governmental unit of each member agrees it will review the budget, and the Board shall upon notice from any member received prior to February 15, hear objections to the budget, and may, upon notice to all members and after a hearing, modify or amend the budget, and then give notice to the members of any and all modifications or amendments. Each member agrees to provide the funds required by the budget and said determination shall be conclusive. 9. Duration. Subdivision 1. Each member agrees to be bound by the terms of this agreement until January 1, 1996, and it may be continued thereafter upon the agreement of all the parties. Any member prior to January 1, 2000 may petition the Board to dissolve the agreement. Upon 30 days notice in writing to the clerk of each member governmental unit, the Board shall hold a hearing and upon a favorable vote by 4/7 of all eligible votes of then existing Board members, the Board may by resolution recommend that the Commission be dissolved. The resolution shall be submitted to each member governmental unit within 60 days, and if approved by a 4/7 vote of the members the Board shall dissolve the Commission allowing a reasonable time to complete work in progress and to dispose of personal property owned by the Commission. 10. Dissolution. Upon dissolution of the Commission, all property of the Commission shall be sold and the proceeds thereof, together with monies on hand, shall be distributed to the eligible members of the Commission. Such distribution of Commission assets shall be made in proportion to the total contribution to the Commission required by the last annual budget. 11. Effective Date. This agreement shall be in full force and effect when all delineated designated governmental units within the watershed in paragraph four of this agreement, file t certified copy of a resolution approving this agreement and upon the execution of this agreement by all the parties. All members need not sign the same copy. The resolution and signed agreement shall be filed with the Chairperson of the Board who shall notify all members in writing of its effective date. Prior to the effective date of this agreement, any signatory may rescind their approval. Unless all twelve ( 12) members have signed this agreement by June 1, 1991, it shall be null and void. IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this agreement to be executed in accordance with the authority of Minn. Stat. 471.59. Approved by the Township Board BELLE PLAINE TOWNSHIP , 1991. By Attest Approved by the Township Board CEDAR LAKE TOWNSHIP , 1991. By Attest Approved by the Township Board HELENA TOWNSHIP , 1991. By Attest Approved by the City Council CITY OF JORDAN , 1991. By Attest Approved by the Township Board LOUISVILLE TOWNSHIP 1991. By Attest Approved by the Township Board NEW MARKET TOWNSHIP , 1991. By Attest Approved by the City Council CITY OF PRIOR LAKE , 1991. By Attest Approved by the Township Board ST. LAWRENCE TOWNSHIP , 1991. By Attest Approved by the Township Board SAND CREEK TOWNSHIP , 1991. By Attest Approved by the City Council CITY OF SHAKOPEE , 1991. By Attest Approved by the Township Board SPRING LAKE TOWNSHIP , 1991. By Attest Approved by the City Council CITY OF NEW PRAGUE , 1991. By Attest r'rONSENT i/ d MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR / FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: PURCHASE OF WING/PLOW DATE: MARCH 11 , 1991 INTRODIICTION Staff is requesting permission to purchase a wing, plow and sander for the new Public Works dump truck at a total cost of $11 ,685.00. BACKGROUND The 1991 Public Works Department Budget has 560,000 for the purchase of a single axle dump truck with front plow, wing and sander. On February 19 , 1991 the City Council authorized the purchase of the truck through the Hennepin County Purchasing program for a total cost of $50,016. 55 . The truck being purchase is an International , single axle diesel dump truck. At the time Council approved of the truck purchase, staff had indicated that additional quotes were still being obtained for the plow, wing and sander attachments and that once all the quotes were in, staff would be bringing this item back to Council for approval . It was estimated that the total package for all three attachments would be in the range of $10, 785 - $11 ,918. All interested vendors have now submitted quotes on the attachments. We have received three quotes for the wing and plow - two from Crysteel and one from Little Falls, as follows: Crysteel , Falls Model - $10 , 233 Crysteel , Monroe Model - $ 9 , 609 Little Falls, Falls Model- $ 10 , 000 This would be for a 12 foot, one way, reversible plow. For the sander, we have received four quotes , as follows: Rufferidge-Johnson, direct drive - $1 ,516 Crysteel, 90° gear box direct drive - $1 ,685 Boyum, direct drive - $1 ,850 Boyum, 90° gear box direct drive - $1 ,960 Review and Analysis All of our existing plows and wings are Falls models. Staff recommends staying with Falls wing/plows due to additional features making it more desireable than the Monroe model . Also, it would be compatible with all other plows. Therefore, staff recommends purchasing the Falls wing and plow from Little Falls Machine, Inc . from Little Falls, MN for a cost of $10,000. In regards to the sander, the City Mechanic has indicated that a 90` gear box direct driven sander is much more desirable and less maintenance than the regular direct drive sander. Staff recommends purchasing the sander from Crysteel , of Fridley, MN for a total Cost of $1 , 685 . The total package for all three attachments costs $11 ,685 . Combining this with the cost of the truck brings the total cost of this equipment to $61 ,701 . 55 , or $1 , 701 . 55 over the budgeted amount. Staff is proposing to make up this additional amount out of the existing capital equipment appropriation in the Public Works Department . ALTERNATIVES 1 . Purchase attachments as per staff's recommendation above. 2 . Modify the above options . 3 . Do not buy attachments. 4 . Obtain additional quotes . RECOMMENDATIONS Staff recommends Alternative No. 1 . The attachments are necessary to make this truck an effective part of our Public Works Operations. Staff has obtained the lowest price for the equipment that best benefits the City of Shakopee. ACTION REQUESTED Move to authorize the purchase of a 12 foot, one-way, reversible Falls plow from Little Falls Machine , Inc. for a cost of $10, 000 and a gear box driven sander from Crysteel of Fridley, MN for a cost of $1 , 685 . DF.H/bp equip/wing lip-) MEMO TO: Dennis Kraft, City Administrator j/ FROM: Dave Hutton, Public Works Director SUBJECT: 2nd Avenue - Sanitary Sewer Assessments DATE: March 12, 1991 INTRODUCTION: At City Council direction, staff is providing additional information to Council regarding the proposed sanitary sewer assessments for the 2nd Avenue Project and specifically alternatives for eliminating the double assessment rate for commercial properties. BACKGROUND: On March 5, 1991 the City Council held a public hearing to consider improvements to 2nd Avenue from Sommerville Street to Naumkeag Street. At the conclusion off the public hearing, Council ordered plans and specifications prepared for this project. One of the issues that came up at the public hearing was the existing assessment policy which requires commercial and industrial uses to receive twice the sewer assessment rate as residential uses. The City Council directed staff to research other alternatives that would be available if the double assessment rate were eliminated. The feasibility report indicated that the estimated assessment rate for residential properties would be $3, 394 . 00 per lot. For commercial uses, the assessment rate had been estimated at twice that amount or $6,788. 00 per lot. There are only 4 commercial property owners comprising 13 total lots that would receive this double assessment rate. Attachment #1 lists those property owners and their estimated total assessment. There are also 16 residential property owners comprising of 18 . 5 lots which will be receiving the single sanitary sewer assessment rate. By eliminating the double sewer assessments for commercial lots and spreading these costs out to all other properties receiving a sewer assessment, the assessment rate is increased from approximately $3 , 400. 00 to $4,800. 00 per lot. The total cost that would need to be spread out is $44, 000. 00. Another option available to Council would be to pay for this $44, 000. 00 out of the Sanitary Sewer Enterprise Fund. According to the Finance Director, there is currently over $1. 0 million in #.11tow reserves in that fund. The Finance Director feels that this fund would be a very good source for absorbing additional, non- assessable sewer costs. The total estimated project costs for the sanitary sewer portion of this project is $238, 000. 00. Of that amount approximately $151, 000. 00 was proposed to be assessed (including the double sewer rate) and $87, 000. 00 was non-assessable and would be paid for out of the Sewer Enterprise Fund. If this fund were to also pay for the additional commercial assessment of $44, 000. 00, the total estimated costs to the Sanitary Sewer Enterprise Fund would increase to $131, 000.00. Staff has researched the Council minutes from 1978, in an attempt to determine the reasons for implementing the double commercial assessment rate policy at that time. The Council minutes shed very little light on the rationale for this policy, but it was discussed and adopted in conjunction with the West Side Storm Sewer Project. The resolution adopting this policy uses the phrase "subsurface improvements" and does not specifically mention sanitary sewers, storm sewers or watermain. In reviewing Section IX of the Special Assessment Policy (also adopted in 1978) it could be interpreted that the double storm sewer assessment rate was only intended for storm sewers not sanitary sewers. Staff feels that the rationale for applying the double assessment rate to commercial/industrial uses would be due to the increased stormwater runoff generated by those uses, hence the increased assessment. Staff cannot find any language which specifically states that the double assessment rate would only apply to storm sewers, but it appears that was the intent of Council in 1978. Since then, the City has adopted a Storm Sewer Utility, which does charge higher intensity uses (i.e. commercial/industrial) a higher bill due to increased runoff generated, thereby eliminating the need for Resolution No. 1298. Based on this research, staff feels that this policy should not have been applied to the sanitary sewer assessments and recommends adjusting the assessments accordingly. Staff also feels that Resolution No. 1298 should be rescinded since it is no longer applicable and also that the entire 1978 Special Assessment Policy should possibly be reviewed and updated, if necessary, based on the fact that this policy is now 13 years old. ALTERNATIVES: The alternatives available to Council regarding the additional sanitary sewer assessment of $44, 000. 00 is as follows: 1. Move to continue to assess commercial uses at double the assessment rate. 2. Eliminate the double sanitary sewer rate and use the Sanitary Sewer Enterprise Fund to pay for the $44, 000. 00. /4.1.- 3 . Eliminate the double assessment rate and spread the costs out over all properties receiving a sewer assessment. A second public hearing, while not legally required, may be politically desirable to inform those properties of the increased estimated sewer assessment. RECOMMENDATION: At this point, staff feels that the existing sewer assessment rate $3,400. 00/lot is substantial already and to increase that rate would generate additional opposition to the project. It appears that the policy was intended for storm sewer assessments only, so staff does not feel that the commercial properties should pay this additional assessment. Since it appears that the Sanitary Sewer Fund is quite healthy, staff recommends paying for that portion of the sanitary sewer costs out of that fund. ACTION REQUESTED: 1. Move to eliminate the double sanitary sewer assessment rates for commercial properties on the 2nd Avenue Project and direct staff to use the Sanitary Sewer Fund to pay for those additional costs. 2 . Direct staff to prepare a Resolution rescinding Resolution No. 1298. DH/pmp I1 1-3 cn o H Po CD 0 II 5 CD ' � CD n (D C0 tri K C0 (D 4-) H. 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H c+ + (D c(Do 0 t< 0. H C) X" r 001 H \O 4' (....JH VI CA) N H O a N W \..n -4 H W W \p ---4 N) N CO CO 0 U N 0 \O N \O \n WR.) 4 CO 0 4' w \O CO \0 1 CT CO \C -4 -1 -4 \n - V1 V1 0 r l \O V14- 1 \0 t::).\O \O CO O N O vi O \n O V1 V'1 4-' O -I w v CO N 0 w 0 N 0 0 0 0 \n 0 0 4' O\ 0 /Ji4 The bill list for the 3/19/91 Council meeting is all 1991 bills. Because it is early in the year, I am confident that the bills are within the division total budgets adopted by Council. l ( 0000 * 0 * 0 . .0000000000 * 00. . 000000 . 000 r 14 „, V . V . V . VVVVVVVVV VV . V VV . .,V VVVV . .IVV C) fo NNN N . N * N * NNNNNNNNNNN * NNN . 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