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HomeMy WebLinkAbout01/08/1991 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 8 , 1991 Mayor Gary Laurent presiding 1] Roll Call at 7 :00 P.M. 2 ] Approval of Agenda 3 ] Resolutions of Appreciation; a] Jim Karkanen - Res. No. 3335 b] Jim Kephart - Res. No. 3336 4 ] Council Meeting Objectives and Procedures 5] Recess for H.R.A. Meeting 6] Re-convene 7 ] Liaison Reports from Councilmembers 8 ] Mayor' s Report 9] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 10] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 11] Approval of Minutes of December 5, 1990 *12 ] Approval of Minutes of December 18, 1990 13 ] Communications: a] Terrence McWilliams, Canterbury Downs, re: Tele-Racing 14] Public Hearings - None 15] Boards and Commissions: Energy & Transportation Committee: a] Refuse/Recycling Service Contract Amendment #4 - tabled Dec. 18th Planning Commission: b] Park Dedication Requirements - tabled 12/18 TENTATIVE AGENDA January 8 , 1990 Page -2- 16] Reports from Staff: ¢ a] Municipal Parking Lot Leases *b] Building Equipment Maintenance Contract 1991 c] Purchase of Truck for Engineering Department *d] Mileage Reimbursement *e] Official Newspaper *f] Approval of Official Bonds g] Nominations to Boards & Commissions *h] 1991 Cigarette Licenses i] Police Department Phone System Purchase *j ] 1990 Fund Transfers *k] CR-17 Cooperative Agreement 1] Approval of Bills in Amount of $1, 905, 788 . 45 *m] Pay Plan Clarification - Res. No. 3340 n] 1991 Liaison Appointments 17] Resolutions and Ordinances: *a] Res. No. 3332 - Receiving Report & Calling Hearing on Shumway & Scott St. Improvements 1991-1 *b] Res. No. 3333 - Receiving Report & Calling Hearing on Jackson & Harrison St. Improvements 1991-2 *c] Res. No. 3334 - Declaring Cost To Be Assessed & Ordering Preparation of Assessments for Tyler St. Light, Project No. 1990-9 *d] Res. No. 3337 - Rescinding Res. No. 3195, Authorizing Condemnation Proceedings for Extension of 2nd Avenue Through The Depot *e] Res. No. 3331 - Designating Director & Alternate to the Suburban Rate Authority *f] Res. No. 3341 - Apportioning Assessments for Canterbury Park 3rd Addition • 18] Other Business: Fee m;Stit, fear t f .5bcko12ee m" "vh" 19] Recess for Executive Session to discuss labor negotiations 20] Re-convene 19 ] Adjourn to Tuesday, January 22 , 1991 at 7 : 00 P.M. Dennis R. Kraft City Administrator REMINDER: Committee of the Whole will meet on Tuesday, January 15, 1991 at 7 : 00 P.M. with the Planning Commission to discuss the Shakopee Comprehensive Plan: 1990 - 2010 1::1 RESOLUTION NO. 3335 A RESOLUTION OF APPRECIATION TO JIM KARKANEN WHEREAS, Jim Karkanen has served as an employee of the City of Shakopee in the capacity of Street Superintendent from July 1, 1963 , until December 31, 1990; and WHEREAS, Jim assisted in the development and construction of the new Public Work' s building; and WHEREAS, he developed the Public Work' s program of televising sanitary sewers and helped acquire the necessary equipment to implement this program; and WHEREAS, he was instrumental in computerizing the Public Work' s office. NOW, THEREFORE, BE IT RESOLVED that the Shakopee City Council does hereby extend a token of thanks and appreciation to Jim Karkanen for his years of service to the City of Shakopee and wishes him well in his future endeavors. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 8th day of January, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney 3L MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Resolution No. 3335 DATE: January 7, 1991 Per your request, I am putting the following request in writing. I spoke with Mr. James Karkanen this morning advising him that City Council would be considering adopting a resolution of appreciation to him (this is standard procedure) at their meeting on January 8th, and to invite him to attend. Mr. Karkanen advised me that he did not want the Council to adopt a resolution and that he would like it to be removed from the agenda. I told him that the agenda had already been made up, but that I would advise the City Administrator of his request. JSC/tiv OL) RESOLUTION NO. 3336 A RESOLUTION OF APPRECIATION TO JIM KEPHART WHEREAS, Jim Kephart served on the Shakopee Public Utilities Commission from April 3 , 1984 until December 18, 1990 ; and WHEREAS, Jim Kephart served as the Chairman of the Shakopee Public Utilities Commission from July, 1987 until May, 1988 and again from April, 1990 until December 18 , 1990 ; and WHEREAS, Jim Kephart served during the acquisition efforts to expand the City of Shakopee electric service area; and WHEREAS, Jim Kephart has unselfishly contributed many hours of his time and talents to the City of Shakopee during his tenure on the Shakopee Public Utilities Commission. NOW, THEREFORE, BE IT RESOLVED that the Shakopee City Council does hereby extend to Jim Kephart the deep appreciation of the City for his years of civic interest and dedicated service to the community. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 8th day of January, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. fi ) City Attorney Lli MEMO TO: City Council and City Administrator FROM: Gary L. Laurent, Mayor RE: City Council Meeting Objectives and Procedures DATE: January 4 , 1991 Attached please find a City Council memo from last year which discusses the procedures I wanted to utilize for the conduct of City Council meetings. Please review this memo and be prepared to discuss any areas where changes in the council meeting procedure should be made or where my performance could be modified. I would like to take this opportunity to thank each member of the City Council for assisting me in running efficient Council meetings. I believe we can all be proud of the manner in which the City Council meetings are now being conducted. Please review the attached memo and be prepared to discuss only those specific areas where changes or improvements should be made. Attachment 1.f' MEMO TO: City Council and City Administrator FROM: Gary Laurent, Mayor-Elect RE: Council Meeting Objectives and Procedures DATE: December 27 , 1989 INTRODUCTION: It is my belief we can best serve the interests of our City by conducting Council meetings in a fashion which accomplishes the meeting objectives outlined below. Although it is a major duty of the Mayor to bring order and direction to meetings the responsibility for process is shared with Council and staff. I propose that a workshop session be scheduled at 4 : 30 P.M. on January 16, 1990 so that not only meeting procedures, but also individual Council and staff procedural guidelines can be discussed and adopted. Although I consider all of the items outlined in this memo open for discussion at the workshop meeting; I believe it important to "start on the right foot" . Therefore, I ask your support in immediately implementing those procedures herein outlined. Most probably fall under Mayoral prerogative and are in fact a matter of style. All are intended to be beneficial to our common concerns. MEETING OBJECTIVES: Not necessarily a complete list of meeting objectives, the following were considered when proposing certain meeting procedures. Meetings should (in no order of importance) : - Be concise; - Be understandable (by Council members, staff, recording secretary, attenders, the press and TV audience; - Be accountable (to the citizens being represented) ; - Be open to public input; - Allow ample opportunity for discussion and fair representation of all ideas and opinions; - Encourage staff input of material fact and staff conclusions ; - Enhance the image of the City; - Be respectful of all people; - Conduct the business of the City with the interests of the overall community guiding the decision making process. MEETING PROCEDURES: Some of the following are recommended changes while many others are reiteration of previously adopted procedures where stronger adherence is sought. I am recommending that we: - Limit the "Liaison Reports" section of the agenda to just liaison reports; - Have "Other Business" a regular part of every agenda; - Add "Mayor' s Report" as a regular part of every agenda; - Allow the audience to speak to the consent agenda regarding the removal of an item from consent; - Generally maintain stricter adherence to parliamentary procedure (but not absolute! ) ; - Enforce that only those having the floor as recognized by the chair shall speak; - Encourage both audience and Council members to address the chair; - Encourage that motions be descriptive of action sought i.e. not simply "move the requested action" ; - Make a stronger effort to make motions only in the affirmative; - Allow any member to make modifications to a motion, if acceptable to the maker, but only, prior to the start of discussion as signalled by the chair; (After discussion has begun a motion can be altered only by a successful motion to amend. ) - Disallow discussion on a motion until seconded or declared dead; - Generally follow that the member who makes a motion will be given the first opportunity to speak in discussion; - Generally recognize any member who has not spoken on a question over one who has; - Discourage cumbersome, lengthy and numerous amendments to a motion; - Rule against explanation of vote by members during voting; - Delete "automatic" roll call votes; - Declare a unanimous vote if a motion receives any votes on one side and none on the other; - Generally, report by the chair the results of all votes indicating those members in the minority; - Delete the need for motions for minor actions which can be handled more informally by general or unanimous consent; - Make every effort to be protective of staff, Council and citizens from personal or unnecessary derogatory attacks. CONCLUSION: I will focus most of my attention during meetings on the process of the meeting itself. I still, however, will need your assistance in maintaining proper meeting procedure. That is our challenge. It' s easy to drift away. Please do not take my enforcement of procedure personally and please let me know (preferably after the meeting) if you think I was out of line. Please also discuss with me any ideas or concerns you may have for the way meetings are run or any other issue which can improve our City. The contents of this memo will be discussed at our meeting on January 2 , 1990. However, if you have a major concern about any of the above, please contact me prior to the meeting for explanation and discussion. REQUESTED ACTION: 1. Endorse Council Meeting Objectives and Procedures as outlined, or; 2 . Amend and endorse Council Meeting Objectives and Procedures. TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Annual Meeting January 8, 1991 1 . Roll Call at 7 : 00 P.M. 2 . Approval of the December 4 , 1990 Meeting Minutes 3 . Election of Officers 4 . Statement of Interests in Real Estate 5. Other Business a) b) 6. Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 4 , 1990 Chairwoman Vierling called the meeting to order at 7 : 01 p.m. with Comm. Clay, Sweeney, Wampach and Zak present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Dave Hutton, City Engineer; Karen Marty, City Attorney, and Judith S. Cox, City Clerk. Wampach/Clay moved to approve the minutes of November 6, 1990 . Motion carried unanimously. Barry Stock reviewed the Rehab Grant Program Applications. He noted that there were five applications submitted for funding approval in conjunction with the second round of the Downtown Rehab Grant Program. Clay/Sweeney moved to authorize the appropriate HRA officials to execute a Rehab Grant Program Agreement by and between Shakopee HRA and Chuck Mensing for a grant amount not to exceed $5 , 970 . 00 . Motion carried with Cncl . Wampach abstaining. Clay/Zak moved to authorize the appropriate HRA officials to execute a Rehab Grant Program Agreement by and between the Shakopee HRA and Betti Lu Prow for an amount not to exceed $1, 175. 00 and to Steve Olson for a grant amount not to exceed $1, 000. 00 and to Bill Lepley for a grant amount not to exceed $3 , 750 . 00 and to Bill Wermerskirchen for a grant amount not to exceed $625. 00. Motion carried unanimously. Sweeney/Clay moved to reject the bid submitted by Mark Kuchenmeister for the property identified as Lots 8-10, Block 7 OSP. Motion carried unanimously. Sweeney/Clay moved to adjourn. Motion carried unanimously. Meeting adjourned at 7 : 05 p.m. Dennis Kraft City Administrator Carol L. Schultz Recording Secretary *3 MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Barry A. Stock, Assistant City Administrator RE: Election of Officers DATE: January 3, 1991 INTRODUCTION: Article II Section B of the Bylaws of the HRA provide for the election of officers at the annual meeting. BACKGROUND: The Bylaws provide that a Chairman, Vice Chairman and Secretary be elected by and from the Commissioners at the annual meeting immediately after the roll call and approval of the minutes of the previous meeting. The officers shall take office immediately after being elected. ACTION REQUESTED: Move to elect a Chairman, Vice Chairman and Secretary from the membership of the Commission. #I4 MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Toni Warhol, Administrative Secretary RE: Commissioner Interest in Real Estate DATE: January 3, 1991 Please find attached a disclosure of real estate located within the corporate limits of the City of Shakopee. Please list any property that you have interest in. Thank you. I, , have interest in the following real estate located within the corporate limits of the City of Shakopee: Date: Signature: if OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 5, 1990 Mayor Laurent called the meeting to order at 7: 00 p.m. with Cncl. Clay, Sweeney, Vierling, and Zak present. Councilman Wampach was absent. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Gregg Voxland, Finance Director; Karen Marty, City Attorney and Judith S. Cox, City Clerk. Mayor Laurent opened the public hearing on the 1991 budget and explained that this public hearing is required because of the State mandated Truth in Taxation hearing. He stated that the proposed budget for 1991 would be presented and then residents would have the opportunity to comment. He thanked those in attendance for coming. Dennis Kraft outlined the budget process beginning in May to the present. Gregg Voxland reviewed the Tax Levy and Budget proposed for the year 1991. He said the 1991 General Fund Budget is $110, 100, 00 over last years 1990 budget. Dennis Norland, East Shakopee, had a question on the information that was printed in the local paper regarding the Director of the Recreation Department. He asked if we were still going to have a Recreation Director. Dennis Kraft replied that they are looking at the reorganization of the department and it may be a director or a program supervisor. He also suggested that the City Council may advertise the position for a $30,000 figure rather than the $43 , 000. Mr. Norland stated that he feels we should try to hold down expenses where some can be saved. He said he feels 11% is a lot out of the budget for recreation. Cncl. Vierling said that the City is currently pursuing some support from the townships for the Recreation Department since they benefit also. Bernice Casper, 6th Street, asked if we would have a decrease in our services because of the budget cost. Her concerns were keeping the street clean from parked cars on her block, and the boarders that her neighbor has in his home, she said she thought he had more than he was allowed, and the dog and cat issue needs to be looked at in her neighborhood. Cncl. Sweeney said it would be very difficult to address the parking problems in that block because it is so close to the Courthouse and the School. Mayor Laurent explained that the City is trying to balance services with cost. Al DuBois, 1982 Davis Court, addressed the unanticipated union expenses and LGA cuts. He pointed out that the County was criticized for spending down their reserve and urged the City to look into bonding for the new City Hall. Cncl. Sweeney addressed the audience on how the new budget may affect the residential homes making some assumptions and using his Proceedings of the December 5, 1990 Shakopee City Council Page -2- home as an example. His calculation and guess was that the residential taxes would not have a large increase for the majority of the homes. Melvin Aldrich, 968 South Main, asked what prompted these public meetings. Mayor Laurent explained that the State Legislature wanted to make government more accoountable to the public and is requiring them to hold these meetings. Mike Beard, Horizon Drive, asked if there was a mandate problem with the State telling the City that they have to do certain things and have certain programs. Mayor Laurent said there are a number of State mandates, comparable worth was one example. He also explained that there are two forms of aid Cities receive from the State. Last year the local government aid was cut in mid year which made it harder because the budget for the City had already been set. The other form of aid is the HACA, the Homestead and Agricultural Credit, which is also being cut in 1991 by $60, 000. Mayor Laurent asked for additional comments from the audience and there being none he closed the public hearing at 8 : 00 p.m. Sweeney/Zak offered Resolution No. 3308, A Resolution Setting 1990 Tax Levy, Collectible in 1991, and moved its adoption. Motion carried unanimously. Clay/Zak offered Resolution No. 3309 , A Resolution Adopting the 1991 Budget, and moved for its adoption. Motion carried unanimously. Sweeney/Vierling moved to authorize the Finance Director to execute the necessary documents to implement the budget and tax levy adopted by Council . Motion carried unanimously. Mayor Laurent adjourned the meeting to December 18th at 7 : 00 p.m. Meeting adjourned at 8 : 05 p.m. 036 Jgd 'th S. Cox Ci Clerk Carol L. Schultz Recording Secretary L- OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 18 , 1990 Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl . Vierling, Zak, Sweeney, Wampach and Clay present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Lindberg Ekola, City Planner; Dave Hutton, City Engineer; Karen Marty, City Attorney and Judith S. Cox, City Clerk. The following item was added to the agenda: 15b - Premise Permit for Shakopee Hockey. Sweeney/Vierling moved to approve the agenda with addition of 15b. Motion carried unanimously. Clay/Vierling offered Resolution 3325, A Resolution of Appreciation to George F. Muenchow for Outstanding and Dedicated Services to the People of Shakopee as Director of Shakopee Community Recreation Program for 33 Consecutive Years, and moved its adoption. Mayor Laurent read the resolution. Motion carried unanimously. Liaison reports were given by the Councilmembers. Mayor Laurent gave the Mayor' s report. Mayor Laurent appointed Cncl . Zak and Cncl . Clay to serve along with Dennis Kraft on the interview board for the different Board and Commission upcoming vacancies. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Vierling/Sweeney moved to approve the consent business. Motion carried unanimously. Vierling/Sweeney moved to approve the minutes of November 27 , and December 4 , 1990 . (Motion approved under consent business) . Clay/Sweeney moved to approve the minutes of December 11, 1990, Motion carried with Cncl. Vierling abstaining. Vierling/Sweeney moved to receive and file the letter from the Transportation Study Board regarding upcoming meetings. (Motion approved under consent business) . Clifton French, a representative from the Minnesota Recreation and Park Association Awards Committee, was present to present the M.R. P.A. Citation Award to the City for the "Shakopee Showcase" . Dennis Kraft reviewed the letter from Rod Krass, Asst. City Attorney, regarding their diminished workload since the hiring of the new full time City Attorney. He said there may still be a need Proceedings of the December 18, 1990 Shakopee City Council Page -2- to retain Krass and Monroe for Counsel in the event of special cases. He said Krass is now proposing to the City an 80% charge of his normal fees. Sweeney/Vierling moved to direct the appropriate City officials to contact Mr. Philip R. Krass and indicate to him that the City Council is willing to pay 80% of their normal attorney fees for occasional legal services, not to exceed the budgeted figure for the year 1991. Motion carried unanimously. The City Planner reviewed the Interim Ordinance Reserving Land for Proposed Public Facilities near the Shakopee High School. The School ' s request for limiting development in this area is based on concerns for the future expansion needs for the school district. Mr. Fleck, the property owner involved, said that he is very much in favor of this and would like to work with the City and the school on the school expansion needs. Jim Murphy, Senior High Principal, urged the Council to pass this ordinance as it would be very beneficial to the school district that they not become landlocked. Sweeney/Zak offered Ordinance No. 300, An Ordinance of the City of Shakopee, Minnesota, Adopting an Interim Official Map for Certain Land Located Generally North of the South City Limits; West of County Road 79 , Also Known as Spencer Street; South of Tenth Avenue; and East of County Road 77, Also Known as Apgar Street, and moved for its adoption. Motion carried unanimously. Wampach/Sweeney moved to offer Resolution No. 3326, A Resolution Odering the Preparation of a Report on an Improvement to Vierling Drive, Apgar Street (or New North-South Collector Street) and the Upper Valley Drainageway All Located Between C.R. 77 and C.R. 79 and North of the Proposed Shakopee Bypass, and moved for its adoption. Motion carried unanimously. Mayor Laurent abstained from any discussion or decisions regarding the rezoning of Lots 1, 3 , 4 , and 5, Block 1, Eagle Creek Juncticn 1st Addition. He turned the meeting over to Vice Mayor Vierling and left the Council table. The City Planner reviewed the request for the rezoning. He said a public hearing will be held in January for the same rezoning for two adjoining lots. He said the property owners of the two adjoining lots are supportive of this rezoning. Cncl. Sweeney said he had a concern with this being a form of spot zoning and what kind of precedence may be set for the City. Mr. Ekola explained that the rezoning would serve as transitional zoning as compared to spot zoning. Wampach/Zak moved to offer Ordinance No. 301, Forth Series, An Ordinance of the City of Shakopee, Minnesota Rezoning Certain Land From R-4 to R-3 , Which Land is Generally Located South of County 7 TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN January 10, 1991 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of December 6, 1990 Meeting Minutes 4 . Recognition by Board of Adjustments and Appeals of Interested Citizens. 5 . 7 : 30 P.M. PUBLIC HEARING: To consider a 8 . 2 ' variance from the side yard setback at the property located at the southeast corner of Naumkeag St. and Bluff St. alignment. Applicant: Stanley J. Beiries Action: Resolution No. 603 6 . Other Business a. Board of Adjustment and Appeals and Planning Commission Meeting Schedule for 1991. b. c. 7. Adjourn Lindberg S. Ekola City Planner NOTE TO THE B.O.A.A. MEMBERS: 1 . If you have any questions or need additional information on any of the above items, please call Lindberg or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. NOTE TO PLANNING MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Lindberg or Aggie on the Monday or Tuesday prior to the meeting at 445-3650. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN January 10, 1991 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of December 6, 1990 Meeting Minutes 4 . Recognition by Planning Commission of Interested Citizens. 5 . 7 : 35 P.M. PUBLIC HEARING: To consider a proposed amendment to delete mining and extraction uses from the conditional uses listed in Ag and R-1 districts. 6 . 7 : 40 P.M. PUBLIC HEARING: To consider the rezoning of Lots 2 and 6 Block 1 Eagle Creek Junction plus the parcel to the east of Block 1 from R-4 to R-3 district. Applicant: Shakopee Planning Commission 7 . 7 :45 P.M. PUBLIC HEARING: To consider a conditional use permit to allow the applicant to move a dwelling unit onto the property at 2045 Eaglewood Lane. Applicant: Dennis A. Haugen Action: Conditional Use Permit No. 602 8 . Presentation of 509 Stormwater Management Plans Dave Hutton, Public Works Director 9 . Discussion: Preparation for the January 15, 1991 Planning Commission/City Council Joint Workshop 10 . Ratification of Signature on Valley Park 10th Addition plat by Vice Chair Eugene Allen 11. Other Business a. b. c. 12 . Non-agenda Informational Items 13 . Adjourn Lindberg S . Ekola City Planner Minutes of the Page -4 Board of Adjustment and Appeals December 6, 1990 Chairperson Kahleck closed the public hearing. MOTION: Commissioner Joos moved that the board approve Variance Resolution No. 601 listed in the staff report. Commissioner Christensen seconded the motion and it passed unanimously. Ekola suggested that issues such as this (regarding code) be added to the long list for consideration/reconsideration. Commissioner Spurrier felt that the Board of Adjustment and Appeals needed to look at increasing the bulk on nonconforming uses. Commissioner Christensen asked if this could be defined more carefully. Commissioner Rockne said he has seen only 2 - 3 cases in his twelve years on the Board. He felt the ordinance protects the City and the Board and gives a logical tool to work with. Commissioner Joos suggested that such matters should be handled administratively. Ekola said that the City Council had expressed a concern that code update issues needed to be looked at in entirety, not piecemeal . Meeting adjourned at 8 : 05 p.m. Minutes of the Page -3 Board of Adjustment and Appeals December 6, 1990 VI. VARIANCE RESOLUTION 601 SUBMITTED BY ESTHER RADEMACHER TO CONSIDER A VARIANCE TO EXPAND THE BULK OF A NONCONFORMING BUILDING. Chairperson Kahleck opened the public hearing. Mr. Ekola presented the informational highlights from the staff report. He stated that the applicant is requesting a variance to expand the bulk of a non-conforming structure which is located in the 10 foot side yard setback. The applicant is proposing to add a gable roof over the flat roof of the existing garage. This new roof will shed precipitation more effectively and prevent water damage. The Building Official has issued a work order to correct the water leak problems for safety reasons. The City Planner continued with discussion on the Zoning Ordinance regulation on nonconforming structures noting the expansion of the bulk of the building causing the variance. With no opposition, the staff recommended approval of the variance. Esther Rademacher of 614 Apgar Street came forward. She said that she did not believe that this new roof was adding bulk to the structure. The old roof will remain in place underneath. She felt that there was some misunderstanding on the use of the word "bulk" . Ekola said that the existing building is within 3 ' of the side yard setback. It is a nonconforming structure. According to the dictionary, bulk means volume. Rademacher said almost two months have been lost through this delay. Commissioner Christensen noted that two months of good weather had been lost. Marty noted that staff worked hard on this matter trying to develop a solu;:ion other than the variance. The project needs to be done and is reasonable. The structure is already nonconforming. It is not permitted to add to a nonconforming use. It may set a precedent for a later situation. Rademacher said that the garage is attached to the house. It is one unit. This procedure had to be done the right way and they had to pay various fees. She expressed concerns about the letter notices not being delivered by certified mail . Minutes of the Page -2 Board of Adjustment and Appeals December 6, 1990 Mr. Ekola presented the informational highlights on the request for a variance of thirty (30) feet from the required setback for an accessory building in an AG district. He stated that Section 11. 03 Subd. 6D of the Zoning Ordinance requires that accessory buildings be located no closer to the front property line than the principal building or 200 feet or whichever is less. The applicant is requesting to build the garage a maximum of 30 feet in front of the existing residence. He added that the existing residence was built in 1961 prior to the establishment of the AG district. Mr. Ekola referred to the site plan identifying that the garage was limited in location by the wooded hillside. To build the garage further south behind the front of the existing house would require considerable excavating and tree removal . The site is buffeted from County Road 16 by two rows of large evergreens. With no opposition to the variance the staff recommended approval of the request. *Spurrier arrived at 7 : 40 p.m. Commissioner Rockne asked what the actual distance was. Ekola answered that the 30 ' distance was from the front of the house. The existing residence is 167 feet from the right-of- way line (Eagle Creek Boulevard) . Chairperson Kahleck closed the public hearing. MOTION: Commissioner Lynch moved that the Board approve Variance Resolution No. 600, noting the findings listed in the staff report. Commissioner Spurrier seconded the motion it passed unanimously. * A five minute recess was taken from 7 : 45 until 7 : 50, which was the scheduled time for consideration of Variance Resolution No. 601. It was decided to review the non-agenda items on the Planning Commission agenda until 7 : 50. ITEM 9a. COMPREHENSIVE PLAN (Planning Commission Agenda) Chairperson Kahleck noted that the City Council has requested a joint meeting to discuss the comprehensive plan. This meeting will be open to the public. It will be held on Tuesday, January 15, 1991. %15— BOARD OF ADJUSTMENT AND APPEALS SHAKOPEE, MINNESOTA REGULAR SESSION December 6, 1990 MEMBERS PRESENT: Kahleck, Joos, Lynch, Rockne, Christensen, Spurrier (arrived at 7 : 30) MEMBERS ABSENT: Allen OTHERS PRESENT: Lindberg Ekola, City Planner Karen Marty, City Attorney Sharon Storholm, Recording Secretary I . ROLL CALL Chairperson Kahleck called the meeting to order at 7 : 33 p.m. Roll call was taken as noted above. Chairperson Kahleck noted the death of Gene Foudray and expressed condolences to the family. She noted appreciation of his years of service on the Board of Adjustment and Appeals and the Planning Commission. II. APPROVAL OF AGENDA Agenda was approved as submitted. III . APPROVAL OF NOVEMBER 8 , 1990 MEETING MINUTES Minutes of November 8 were approved as submitted. IV. RECOGNITION BY BOARD OF ADJUSTMENT AND APPEALS OF INTERESTED CITIZENS Chairperson Kahleck explained that if anyone present would like to speak on another item not listed on the agenda, they should speak at this time. No one offered any additional agenda items . *A five minute recess was taken from 7 : 35 to 7 : 40, which was the scheduled time for consideration of Variance Resolution 600. V. VARIANCE RESOLUTION 600 SUBMITTED BY ZEFERE LUSIGNAN TO CONSIDER A VARIANCE TO EXPAND A NONCONFORMING STRUCTURE IN A SIDE YARD SET BACK. Chairperson Kahleck opened the public hearing. 114 Minutes of the Page -13 Shakopee Planning Commission December 6, 1990 Commissioner Rockne gave an example of a 2 1/2 acre lot with a dwelling. If the lot were to be split and 1/3 sold off, and the original park dedication fee had already been paid, how would this be handled? It would be increasing the density. Would it go under a simple lot split and be an administrative procedure? Ms. Marty said the "definitions" and "procedures" need to be defined and differentiated. Commissioner Spurrier said that a subdivision that intensifies the use of the land is appropriate for collecting additional park dedications. The value of the improvements needs to be separated from the value of the land. Ekola said that the application of state laws on park dedication requirements was not an exact science. The proposed amendment is intended to bring the City' s ordinance into conformance with the state law. MOTION: Commissioner Christensen moved that the Commission pass a motion which recommends to the City Council approval of the proposed ordinance amendment. Commissioner Lynch seconded the motion and it passed unanimously. VIII . 1991 MEETING SCHEDULE FOR THE BOARD OF ADJUSTMENT AND APPEALS AND THE PLANNING COMMISSION. Commissioner Spurrier suggested that an additional day be added after holidays for the deadlines for appeals. The regular meeting date for January will be January 10th. MOTION: Commissioner Spurrier moved that the Commission meeting for January be changed to the 10th. He also moved that an additional day be added after holidays for the deadline for appeals. Commissioner Joos seconded the motion and it passed unanimously. IX. OTHER BUSINESS A. Comprehensive Plan B. Joint Meeting - January 15, 1990 X. ADJOURNMENT Meeting adjourned at 10: 45 p.m. Minutes of the Page -12 Shakopee Planning Commission December 6, 1990 If the existing subdivision has already met the park dedication requirements, no additional park dedication requirements will be added. Commissioner Spurrier asked if the City has the option of taking 10% of the land area. Mr. Ekola answered yes if appropriate. Commissioner Joos said he felt that sometimes the City was better off taking the cash, as the land could be swampy or undesirable land. Commissioner Joos felt that of the four methods, number one was preferable. Ms. Marty said that the value of trades (if any) have to be included. The price the property sells for is considered the fair market value. The price of surrounding properties is considered too. Commissioner Spurrier asked how the order of preference for the four methods would be determined. Ms. Marty said it will be handled by the Planning Staff. They will look for the most accurate figure. Commissioner Joos asked how this compares to the old method for the City. Ms. Marty said she did not know. Commissioner Christensen asked if 10% was too much. Mr. Ekola said that only when the property is platted can the City require park dedications. Ms. Marty said that 10% is used as a general rule. The developer could argue this and it should be considered. Commissioner Rockne noted that under E (F) , the word "nay" should be changed to "any" in the sixth line. Commissioner Rockne asked how a simple lot split would be handled on platted land. Ms. Marty answered that a lot split is a subdivision under the ordinance. It would fall under paragraph C - nothing would be required if it had already been paid and no additional dedications would be needed. Minutes of the Page -11 Shakopee Planning Commission December 6, 1990 updates are to be made quarterly. Commissioner Rockne seconded the motion and it passed unanimously. VII. PUBLIC HEARING: TO CONSIDER AMENDING THE SHAKOPEE CITY CODE, SECTION 12 . 07 , SUBDIVISION 5, ADJUSTING THE PARK DEDICATION REQUIRED FOR SUBDIVISION PLATS . Chairperson Kahleck opened the public hearing. Mr. Ekola noted that at the October 16 meeting, the City Council directed City staff to take the appropriate steps to amend the subdivision regulations regarding park dedication requirements. The City Attorney had prepared a draft ordinance and it was attached to the packet. Instead of accepting the land dedication, state law allows acceptance of an equivalent amount of cash for part or all of the land to be dedicated. This amount shall be based on the fair market value at the time of the final approval of the subdivision. Based on research by the City Attorney, several changes to the park dedication requirements have been proposed. The following headings outline the amendment of Subdivision 5: A. General Dedications B. Park Dedications C. Replats and Resubdivisions D. Land Suitable for Use E. When Dedication Made F. Excess Land for Parks G. Reserved Land for Public Buildings H. Credit for Private Parks I . Right to Acquire Additional Land The proposed amendment would delete the fee schedule system. It would be replaced with a fair market value system. The four methods to accomplish this are listed in order of preference: 1. The price the subject land sold for within the past year. 2 . An appraisal performed for or on behalf of the subdivider within the past year. 3 . An appraisal performed for or on behalf of the subdivider within the past year. 4 . The value determined by the County Assessor in the same manner that he or she determines the market value of land for tax purposes. Minutes of the Page -10 Shakopee Planning Commission December 6, 1990 some idea on the acreage needed. A compromise is needed. A balloon payment will be due on the property. Commissioner Joos said that many streets are done without moratoriums. Flexibility is needed. Commissioner Christensen said there are two issues here: roadways and school. If there were no audience here, would staff recommend holding 150 acres until the streets were determined? Mr. Ekola answered yes. He stated that at this time the location of the collector street on the west side has not been determined. Three alternative alignments exist with the Planning Commission recommending the Fuller Street alternative. City staff is working with the County Engineer to locate this street which is also a County road. Commissioner Spurrier said that he participated in a mistake before, involving a curve in the road which now needs to be corrected. It will cost considerable dollars. The developer is not always willing to provide a large closure piece of land. This parcel is unique because of the combination of school and public land needs. He would like to eliminate some of the land as soon as possible, but felt that the City must keep the options open. Mr. Ekola said that where roads are proposed, they would use an interim ordinance to protect those areas until decisions could be made. Mr. Fleck said that regarding the location of the roads, developers work with the City. The City has input in these decisions and tells the developer where they want the alignments to be. He said they have worked with Dave Hutton. The needs of the school and the City would be confronted now - not the streets. The City will surely reject the streets later if they are not where they would like them. The developer needs the agreement of the City anyway. MOTION: Commissioner Lynch moved that the Commission approve the interim ordinance as presented and recommend approval by the City Council. Commissioner Spurrier seconded the motion and it passed 5 - 1 with Commissioner Joos opposed. MOTION: Commissioner Spurrier moved that Staff return this item to the Commission as soon as possible and to update the Commissioners on progress towards an ordinance that would exempt from the moratorium lands outside those necessary for the proposed school and public facility improvements. The Minutes of the Page - 9 Shakopee Planning Commission December 6, 1990 Commissioner Spurrier cited the County Road 18 corridor trade in Bloomington. Chairperson Kahleck asked about the plans for a City park. Mr. Ekola answered that there is a recommendation in the Comprehensive Plan to expand the park by three acres. Chairperson Kahleck closed the public hearing. Commissioner Christensen asked if it would be possible to adopt the staff recommendation with the stipulation that this matter be brought back as soon as the roadways are decided. Commissioner Rockne asked if there was a minimum of one year or why the one year figure was being used. Ms. Marty said the time was not to exceed one year without further Council approval . Commissioner Rockne asked if this was a realistic time frame. Mr. Ekola said he cannot answer regarding the time frame. Commissioner Joos felt flexibility was needed for the developer. He felt that this needed to be reviewed quarterly so that the study could be completed as soon as possible. Ms. Marty noted that after the initial time frame an additional time frame of 18 months can be added. The total picture would be shortened if the initial time frame were to be shortened. She suggested that the ordinance be adopted as drafted with the stipulation that it be returned to the Commission quarterly. Mr. Ward said that not only will City staff be involved in this, but also those involved with the school district ' s strategic planning effort. Commissioner Rockne said he did not want to tie up the developers property. Mr. Ward said considering possible acquisitions and referendums, the minimal time is one year but that eighteen months would be better. He said he too is sensitive to the developers needs. All things need to be balanced to come to a good decision. Mr. Peake said it is clear this cannot be done overnight, maybe not even within a year. So the Commission needs to come Minutes of the Page - 8 Shakopee Planning Commission December 6, 1990 Mr. Fleck answered that the drainage ditch has been generally located and it will be decided as development occurs where the streets will be located. He felt it was unreasonable to tie up the entire 150 acres. He said he is willing to work with the City and he sees the needs. He added that the City needs to define how much land will be needed for public facilities. Commissioner Christensen asked if the developer can act on a property before the City determines the location of collector streets. Commissioner Spurrier answered that the developer can determine this. Mr. Ekola stated that the locating of collector and arterial streets are a responsibility of the City. The Comprehensive Plan recommends which streets should be collectors and arterials. Commissioner Christensen asked why the entire 150 acres was needed for the moratorium. Was it because of the street alignment issue? Mr. Ekola answered yes. Commissioner Lynch said she was sympathetic to the developer and had difficulty in taking that much property. The pubic needs must be considered too. It is time the town and taxpayers looked at this community. Mr. Peake said the purpose of the moratorium is for the needs of the community. The roads can be worked out outside of the moratorium. He said he understood the purpose of the moratorium was for the needs of the school buildings and property. Commissioner Joos said that the developer is willing to work with the Commission and the school district. Is there a need for this moratorium? It involves lots of money, time, effort and a big set-back. Ms. Marty said the reason for interim ordinance mapping is to avoid a building in the middle of the road or drainage ditch. The interim ordinance is a necessary step in this situation. Mr. Schmitt said that the purpose is to study public facility needs for a one year time period. This would give necessary flexibility in the planning process. Minutes of the Page - 7 Shakopee Planning Commission December 6, 1990 Commissioner Rockne said that this discussion did not address the problem of the developer. Mr. Schmitt said the intent is to put temporary hold on development to determine whether or not public good will be served. He cited the race track district as an example where a moratorium had been used previously. You only have one chance to do this before the land is developed. Commissioner Rockne felt the land needed to be split off somewhere. Mr. Fleck asked why 150 acres were being asked for when only 20 or possibly 60 would be needed. Commissioner Spurrier asked if there was an exact legal description of Fuller-Vierling Drive. Mr. Ekola answered no. Commissioner Spurrier said that because an exact alignment could not be established there need to be further study. Maybe the moratorium can be lifted on some land after further study. Ms. Marty said that once the center lines are determined, the area can be pinned down and development can occur outside the area selected. Commissioner Spurrier asked if a moratorium can divide a single parcel . Ms. Marty answered that once the center lines are designated, then some property can be taken out of the interim ordinance. Commissioner Lynch asked about the public facilities in the downtown area concept. Mr. Ekola said that no specific location was given for the community center in the draft Comprehensive Plan. Commissioner Joos said that Mr. Fleck has land for development. Maybe some of it can be incorporated into what the City is looking for. To lock up all 150 acres for two years is a long time. Commissioner Christensen asked Mr. Fleck about future streets and the drainage ditch. Minutes of the Page - 6 Shakopee Planning Commission December 6, 1990 Mr. Ward answered that prior to the Junior High School, the school district proposed several bond issues which failed. They looked at different options and finally used land that was owned by the County. There has been a slight decline in enrollment, but now there is a dependable projection of growth. Mr. John Schmitt of 1015 S. Main came forward and said he was there as a part of the Citizens Committee that was looking at upgrading the high school. He handed out informational sheets to the Commissioners and said that these decisions will have major impacts on the community, both short and long term. Many questions have been raised. The high school is surrounded on the south by open land. The current high school site is very small . There is a possibility that the high school could become land locked and the property may need to be abandoned and a new building constructed. The parking lot is small. The possibility of a community center has been discussed. This needs to be considered now while the land is vacant. Mr. Schmitt indicated the plans on a wall map. The key issue here, he stated, was what community uses could best be suited there. The school district does not have the funds now. There are funds available in the community to acquire the property. He anticipated 60 plus acres would be needed to be all encompassing for the needs of the community. The City, the School District, and the Park and Recreation Department need to get together for planning. The back pages of the hand-out illustrate rough sketches of possible uses for the area. It should be done when the land is bare if it is to be done. It is located in the center of the city. Commissioner Christensen said she sees a dilemma here because the proposed site for public facilities was to be the downtown core area. Mr. Schmitt said by having two facilities so close, it would foster co-usage. Commissioner Christensen asked if this would be paid for by donations or tax dollars. Mr. Schmitt said that this community has lived off volunteer funds for a number of years. The need to look at the long term plan is present. These are not inexpensive projects. The City cannot rely on merchants, industry, or pull tabs . He said he believed it should be public funding over a long term. Minutes of the Page - 5 Shakopee Planning Commission December 6, 1990 Mr. Ekola said that this is the minimum amount needed at this time. Mr. Peake asked about studies that may have been done on the parcel. He said he was aware the school district is handcuffed for funds and wondered if this can even be done economically. Mr. Ron Ward of 842 South Main, Acting Superintendent of Schools, came forward. He explained that the school had started to look at the need to remodel the athletic facility on the present site. They have to be sure what the needs are considering the expansion of the community. At this time, they anticipate they will need 20 acres. The planning process should be done hopefully within the next six months. A maximum of 18 months would be needed. Commissioner Joos asked if only 20 acres would be needed. Mr. Ward answered that acreage was for the school portion only and part of the athletic complex is to be remodeled. It also needs to be considered if the high school should be a 3 or 4 year high school . If it is a four year school, the land area will be impacted. They need to chart the direction of the school district. They are working on a strategic plan for the school district and will need public comments on this plan. Commissioner Spurrier asked if the 20 acres figure included any land for public use other than the school ' s needs. Mr. Ward answered that it did not. He added that in Shakopee has City parks are typically built adjacent to school property. If the Senior High School becomes land locked, the school district could possibly find themselves with a facility that would be hard to dispose of. They need to minimize the load on the taxpayer as much as possible. Commissioner Joos asked what the maximum size would be to fulfill future needs. Mr. Ward said that the Minnesota Department of Education has established criteria on school sites. Twenty acres would address the new school needs to maximum capacity. He could not anticipate any more at this time. Commissioner Christensen asked if expansion had been addressed in the past. Minutes of the Page - 4 Shakopee Planning Commission December 6, 1990 streets in the area near the high school became apparent. The City is also working to locate a drainage ditch through the area with the construction of the southerly bypass. An expansion to Stan ' s Park was a fourth municipal facility proposed for this area. The City Planner identified three purposes for the public hearing. The first purpose was to inform the community of the need for public facilities in this area. The second was to identify the need for further study via the interim ordinance and the third was to provide an opportunity for the community to comment on the interim ordinance. Ekola noted that a representative of the school district was present at the meeting to answer any questions. Commissioner Lynch asked how many acres would be involved. Ekola answered that 140 acres were indicated on the map and explained the location to the Commissioners and those present. Mr. Ernie Peake of the law firm of Price and Bruns came forward. He said that Mr. Novak is the developer and owner of the property being considered for interim ordinance. He felt that the property was being kidnapped from his client. The City would be limiting the use and development of this land for 2 1/2 years. They would like to know how much of it will be needed and who will be interested in using this property. Commissioner Joos asked if there were any plans for development now. Mr. Wayne Fleck answered yes. They have been working for over a year now on that area. They have been working on the drainage ways and have developed sketch plan drawings for the site. Mr. Fleck stated that they intend to use it as residential property, but it is not finalized. This puts him in an unfair position since he has a contract for deed that has a balloon payment. He still needs to make the payments and interest, but cannot use the land. Ms. Marty said that under an interim ordinance, the time period may extend for one year and if needed, an additional 18 months may be used. That is the maximum. The idea is to make it as short as possible. A center line is needed for the road and drainage ditch. Then, the area for the high school and park can be narrowed instead of blocking out the whole area. Mr. Fleck said the parcel was 150 acres, not 140 acres. He could not imagine the whole area would need to be used. 474 Minutes of the Page - 3 Shakopee Planning Commission December 6, 1990 Commissioner Rockne said that there would be a flag of R-4 to the east. He felt there were legal aspects to spot zoning. Commissioner Joos felt that area should be included when the other lots are rezoned. Mr. Laurent said the reason he would like a decision on the four lots at this meeting is that they have been trying to develop this area for some time. They have a buyer now and need to get it rezoned in December. Commissioner Rockne asked if Laurent had considered the setbacks in platting the Eagle Creek Junction subdivision. Mr. Laurent answered yes, but the rental market has changed dramatically in the past few years. Commissioner Spurrier asked about the setback from a County Road. Ekola answered it was 50 ' . For an R-3 district it is 35 ' . The setbacks are measured from the right-of-way line on County roads. Chairperson Kahleck closed the public hearing. MOTION: Commissioner Christensen moved that the Commission approve the rezoning of Lots 1, 3 , 4 and 5. Commissioner Joos seconded the motion and it passed 5 - 1 with Rockne opposed. MOTION: Commissioner Spurrier moved that the rezoning of Lots 2 and 6 be initiated through an amendment and that the property east of Block 1 be included. Commissioner Rockne seconded the motion and it passed unanimously. VI . PUBLIC HEARING: TO CONSIDER A REQUEST FOR A PROPOSED INTERIM ORDINANCE FOR PUBLIC FACILITIES NEAR THE SENIOR HIGH SCHOOL. Chairperson Kahleck opened the public hearing. Mr. Ekola presented highlights from the staff report. He noted that Independent School District 720 had requested that the City Council consider an interim ordinance to reserve land near the Senior High School for public school expansion. With the school district ' s concern for expansion, the City Planner identified two civic groups who had expressed interest to the City in promoting joint venture projects with the school . Ekola outlined the City' s effort to update its Comprehensive Plan. In this process the need for additional collector Minutes of the Page - 2 Shakopee Planning Commission December 6, 1990 the remaining four lots has been limited by the small size in relation to the required R-4 setbacks. Both the draft Comprehensive Plan and the adopted Plan propose that this area should be developed as a multi family residential land use. He stated that the developer would like to see the Planning Commission make a decision on rezoning of the four lots at this meeting. He explained the relationship between setbacks and lot size. As platted, all the lots meet the lot width requirement, but the 50 ' setback is too restrictive. The density would transition from a R-4 to R-3 to R-2 with this proposal. There are some options: 1. Recommend rezoning the applicant' s four lots and initiate the process to rezone the remaining two lots. This would allow development to occur before winter limits construction. 2 . Table the rezoning request until January, 1991. Ekola noted a letter from Mark Houser and Dan Walden, owners of Lots 2 and 6, expressing approval of the request and asking to have their respective properties included in the rezoning action. Commissioner Christensen asked if other property owners in the area were concerned on the rezoning issue regarding this land. Ekola answered that staff had not received any comments from the public. Commissioner Christensen asked if the adjacent property owners had received notice that Lots 2 and 6 may also be included. Ekola answered no. He added that a public hearing would need to be scheduled in January for the rezoning of properties other than the four lots listed on the application. Commissioner Spurrier asked questions on spot zoning. Ekola said that this would be a refinement of a higher density R-4 zoning west of the four lots down to the R-2 lots to the south and east. Commissioner Rockne asked if Roundhouse Circle was platted after the railroad was abandoned. Commissioner Spurrier answered that it was. Mr. Randy Laurent of 14635 Brenner Lane came forward and asked the Commission if they had any questions of him. Commissioner Spurrier indicated that the property to the east is still R-4 . 4V PLANNING COMMISSION SHAKOPEE, MINNESOTA REGULAR SESSION December 6, 1990 MEMBERS PRESENT: Kahleck, Joos, Lynch, Rockne, Christensen, Spurrier MEMBERS ABSENT: Allen OTHERS PRESENT: Lindberg Ekola, City Planner Karen Marty, City Attorney Sharon Storholm, Recording Secretary I . ROLL CALL Chairperson Kahleck called the meeting to order at 8 : 06 p.m. Roll call was taken as noted above. II . APPROVAL OF AGENDA Agenda was approved as submitted. III. APPROVAL OF NOVEMBER 8 , 1990 MEETING MINUTES Minutes of the November 8th meeting were approved as submitted. IV. RECOGNITION BY THE PLANNING COMMISSION OF INTERESTED CITIZENS Chairperson Kahleck explained that if anyone present would like to speak on another item not listed on the agenda, they should speak at this time. No one offered any additional agenda items. V. PUBLIC HEARING: TO CONSIDER A REQUEST TO REZONE LOTS 1, 3 , 4 & 5 , BLOCK 1, EAGLE CREEK JUNCTION FIRST ADDITION FROM AN R-4 DISTRICT TO AN R-3 DISTRICT, SUBMITTED BY INCA DEVELOPMENT. Chairperson Kahleck opened the public hearing. Mr. Ekola presented the informational highlights from the staff report. Ekola explained that Mr. Randy Laurent of Inca Development has submitted a request to rezone Lots 1, 3 , 4 and 5 of Block 1, Eagle Creek Junction First Addition from R-4 (Multi family residential) to R-3 (Mid density residential) . Attached to the packet was a copy of the zoning map for this area and also the subdivision plat. These lots were platted in 1986 in an R-4 zoning district. Although the lots were small, they met the lot size and area requirements. A four- plex residential structure has been built on Lots 2 and 6 and these lots are now under separate ownership. Development of FINANCE City Council adopted the 1991 budget and tax levy on December 5 , 1990, following the advertised public hearing on the tax levy and budget. The General Fund budget for most public services (police, street, fire, etc. ) increased 2 . 5% over 1990 . The tax levy to support the General Fund budget increased $133 , 781 or 6. 2%. Council also levied $151, 402 for debt service payments for a total tax increase over 1990 of $285, 183 or 13 .2%. City taxes are only about 15% of the property tax bill. The City has issued $1 , 930 , 000 in general obligation improvement bonds to fund ten projects around the city including Lewis Street, Adams/4th Ave. and Third Ave. Moody' s Investor Services has maintained the city' s "A" credit rating for this issue. LAW DEPARTMENT The City Attorney is pleased to announce the hiring of a legal secretary, Bev Mitchell . Not only is she highly qualified, but she also is a resident of Shakopee. Bev is doing a great job already. PLANNING At the December 18th meeting, the City Council adopted an interim ordinance for a 150 acre parcel south of the Shakopee Senior High School . The purpose of the interim ordinance is to provide the community with an opportunity to adequately study the needs for future public facilities in this area. Independent School District #720 initially requested the interim ordinance because of school expansion concerns. The City is studying two collector streets, a major drainage system and an expansion of Stan' s Park as well. Quarterly reports will be made to the Planning Commission and the City Council on the status of the study effort. SHAKOPEE COMMUNITY RECREATION (S.C.R. ) For thirty-six years, the City of Shakopee and School District #720 cooperatively sponsored a comprehensive community recreation program through a special joint powers arrangement. The School District, faced with some tough budget decisions, notified the City in 1989 that it could no longer participate in this venture beyond 1990. The City recognized that recreational services were very important to the citizens of Shakopee and, thus, created a Department of Parks and Recreation effective January 1, 1991 . The City also established a Parks and Recreation Advisory Board to advise and make policy recommendations to the City Council relating to recreation, parks and leisure services. Next month, you will be introduced to the seven appointed members of the newly created Parks and Recreation Board. The Shakopee Parks and Recreation Winter Brochure is currently being mailed to all local residents. If you did not receive a copy of the brochure, you can pick one up at the Parks and Recreation Office on 129 Levee Drive or at City Hall . A special "Open House" Retirement Reception for George F. Muenchow, Director of Shakopee Community Recreation, will be held at the Shakopee Senior High School from 1 : 00 - 3 : 00 PM on Sunday, January 27 , 1991 . George has served the community of Shakopee for over 33 years as the director of Shakopee Community Recreation. Special farewell speeches and presentations will be conducted from 1 : 30 - 2 : 00 PM. The Public is invited. 63 BUSINESS UPDATE FROM CITY HALL Vol. 5 No. 1 Dear Chamber Member: January 1, 1991 ADMINISTRATION The City is continuing its negotiation efforts to secure the acquisition of the Marquette Bank in Downtown Shakopee for use as a City Hall. CITY CLERK Council has approved/renewed a towing contract with Shakopee Towing to tow and store vehicles for a two year period beginning January 1, 1991 . Council adopted the 1991 fee schedule. Some fees were increased to more accurately reflect the City costs. Council has approved premises permits for the sale of pull tabs by Pheasants Preservation Inc. at the Rock Spring Supper Club and for the Hockey Association at Canterbury Inn. COMMUNITY DEVELOPMENT On December 19 , 1990 the City of Shakopee was presented with a Certificate of Appreciation from the Regional Transit Board for the significate contributions and outstanding support to the promotion of transit in the Twin Cities metropolitan area . In 1990, the City of Shakopee ' s transit program experienced a 20% increase in ridership over 1989 levels. In 1990, ridership will exceed 50, 000 passenger trips. Refuse/Recycling Program - Landfill rates are expected to increase 12% on January 1, 1991. In an effort to stabilize refuse collection rates, the City is working with our refuse hauler (Waste Management) to develop a system which will maintain refuse collection rates for a six month period regardless of the landfill rate increase. The system proposed may result in returning a portion of the revenues collected from the sale of the recyclables to the refuse hauler. We are also considering adding plastic containers and corrugated cardboard to our recycling program beginning in February. City Council will be discussing this matter on January 8, 1991 . ENGINEERING/PUBLIC WORKS The City Council of Shakopee recently endorsed a comprehensive SNOW AND ICE CONTROL PLAN which was prepared by the Public Works Department. The Engineering Department is in the process of preparing numerous feasibility reports for potential 1991 street projects. These include: Shumway Street from 6th Ave. to 3rd Ave. , Scott Street from 6th Ave. to 7th Ave. , Jackson/Harrison Streets from 11th Ave. to 12th Ave. , 2nd Ave. from Sommerville Street to Naumkeg Street and Muhlenhardt Road. CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN DECEMBER, 1990 8863 Logeais Homes 1817 Ruby Circle House 73 , 000 L 9 B 2 Heritage Place 2nd 8864 Gardner Bros. 1941 Heritage Drive House 68 , 490 L 5 B 2 Heritage Place 8865 Robert Novotny 3374 So. Marschall Road Stg. Bldg. 4 , 000 8866 W. F. Construction 2052 Murphy Avenue House 70, 000 L 7 B 5 Heritage Place 8867 Jefferson Carpentry 914 So. Apgar Street Roof 4 , 000 8868 Larry Link 1400 West 3rd Avenue Comm. 5, 000 8869 Rodney Robinson 914 West 5th Avenue Egress Window 300 8870 John Klingelhutz 2533 Onyx Drive House 115, 000 L 9 B 5 Hauer's 4th 8871 Signs of Quality 421 East 1st Avenue Sign 150 8872 Vital Signs & Design 1201 East 3rd Avenue Sign 4 , 300 8873 Gorham-Oien Mechanical 1000 Valley Park Drive Comm. 153 , 100 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - DECEMBER 1990 December 1990 December 1989 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 4 85 5, 522,890 2 86 6, 167, 665 Single Family-Septic - 15 1,965, 600 - 8 995, 000 Multiple Dwellings - - - - 2 222 , 000 (# Units) (YTD Units) (-) (-) - (6) (6) - Dwelling Additions - 55 138,690 - 72 293 , 921 Other 1 21 336,240 - 11 191, 488 New Comm. Bldgs - 5 4,460, 000 - 7 1, 568 , 700 Comm. Bldg. Addns. - 5 1,891, 000 - 3 131, 000 New Industrial-Sewered - 1 11,972,000 - 1 1,445, 000 Ind. Sewered Addns. - 3 1, 030, 600 - 4 45, 268, 637 New Industrial-Septic - - - - 1 172, 000 Ind. Septic Addns. - - - - 2 170, 000 Accessory/Garages 1 38 231,299 1 43 264 , 091 Signs & Fences 2 75 99,245 4 75 166, 191 Fireplaces/Wood Stoves - 10 21,755 - 6 19, 900 Grading/Foundation - 5 101,000 - 12 1,437, 920 Remodeling (Res. ) 2 24 110,412 2 30 154 , 690 Remodeling (Inst. ) - - - - 1 97 , 230 Remodeling (Comm/Ind. ) 1 39 2, 619,975 1 43 2,833 , 419 TOTAL TAXABLE 11 381 30, 500,706 11 406 61, 501, 622 TOTAL INSTITUTIONAL - - - - 1 97 , 230 GRAND TOTAL 11 381 30, 500,706 11 407 61, 598 , 852 No. YTD. No. YTD. Variances 2 5 - 6 Conditional Use - 7 1 21 Rezoning 1 1 - - Moving - 1 - 1 Electric 25 305 20 307 Plumbing & Heating 25 381 24 348 Razing Permits Residential - 2 1 2 Comm./Ind./Inst. - 1 - - Total dwelling units in City after completion of all construction permitted to date 4, 479 Jeanette Shaner Building Department Secretary MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: January 4 , 1991 1 . Attached is the Police Newsletter for City Council review. 2 . Attached is the December Building Activity Report. 3 . Attached is the January Business Update from City Hall. 4 . Attached are the December 6, 1990 minutes of the Planning Commission. 5 . Attached are the December 6, 1990 minutes of the Board of Adjustment and Appeals. 6. Attached is the agenda for the January 10, 1991 Planning Commission meeting. 7 . Attached is the agenda for the January 10, 1991 Board of Adjustment and Appeals meeting. l2 Proceedings of the December 18, 1990 Shakopee City Council Page -3- Road 16 and East of County Road 17 , and moved for its adoption. Motion carried with Mayor Laurent abstaining. Ms. Vierling passed the gavel back to Mayor Laurent. The City Planner reviewed the proposed ordinance amending the existing park dedication requirements. He addressed the legal concerns facing the existing park dedication requirements. He said they are proposing to replace the fee schedule with a fair market valuation process. It would require an amount of land equal to 10% of the land proposed for subdivision. He reviewed the four different methods used for establishing the value of land: One being the price of the land sold within the last year, the second method would be an appraisal performed by the City within the past year, the third being an appraisal performed by the subdivider within the past year, and the fourth method is to get the value from the County Assessor. Discussion followed. Cncl . Clay said he was not sure he agreed with the fourth option being the best. The fee should be in proportion to the value of the land. A flat fee schedule does not conform with the State law. Richard Peterson, Attorney for Best and Flanagan, representing North American Life & Casualty, said he feels that the City should amend their definition of subdivision so that it conforms with the State definition. He said you cannot regulate the subdivision of land if the parcel is within the exemption under the statute. Cncl . Vierling said she would like to have this tabled until they can review this further and get more feedback from the City Attorney. Vierling/Sweeney moved to table the proposed ordinance amending the park dedication requirements. Motion carried unanimously. Barry Stock reviewed the refuse/recycling Contract Amendment No. 4 . He said there is a pending land fill tipping fee increase at the Burnsville landfill. The increase equates to $. 54 per home. He said he did present this matter to the Energy & Transportation Committee for their review and comments and they expressed a concern and an attempt to stabilize refuse collection rates if at all possible and requested that staff meet with Waste Management in an attempt to develop a program which would stabilize rates. He said he met with Mr. Berkopec and he is proposing to add the provision for the collection of plastics and corrugated cardboard starting in January. The provision of the additional recycling services does increase collection costs by approximately $. 36 per home. Mr. Stock stated that he is proposing to amend the contract agreement and allow the refuse contractor to retain a percentage of the PERCS payment and material recovery payments we have been collecting. Mr. Stock stated that the percentage equates to approximately $.90 increase per home per month. Proceedings of the December 18, 1990 Shakopee City Council Page -4- Councilmember Sweeney questioned whether the contract could be reopened at this time. He also questioned the cost difference between Mr. Stock' s proposal and the current system. Zak/Sweeney moved to table the Refuse/Recycling Service Contract Amendment #4 until the next meeting for further review of the proposed amendment by staff. Motion carried unanimously. Mayor Laurent called a 10 minute recess at 8 : 55 p.m. Mayor Laurent reconvened the City Council at 9 : 05 p.m. Sweeney/Vierling moved to remove from the table the appointment to fill the expired term on SPUC, tabled December 4 , 1990. Motion carried unanimously. The City Administrator reviewed the letter received from the Attorney General ' s office regarding the prohibited conflicts of interests of public officers. Discussion ensued on whether or not there was a conflict of interest regarding Mr. Kephart' s serving on the Shakopee Public Utilities Commission. The City Attorney said that in reviewing this letter it is the opinion of the Attorney General that there could indeed be an actual conflict of interest which would be a personal crime and would be punishable. It was the consensus of the Council to not appoint Mr. Kephart to the Shakopee Public Utilities Commission because it would be unfair to put him in a possible conflict of interest position. Sweeney/Vierling moved that the Mayor appoint a City Council member to fill the vacancy on the Shakopee Public Utilities Commission until such time that we can select another candidate from the list of nominees. Motion carried unanimously. Clay/Vierling moved to amend motion to state that the Mayor appoint Cncl . Wampach to fill the position on SPUC until such time as a new person is appointed. Motion carried with cncl. Sweeney and Wampach opposed. Motion carried on main motion with Cncl Wampach opposed. Mayor Laurent appointed Councilman Jerry Wampach to fill the vacancy on SPUC until such time as a new appointment is made sometime after the first of the year (when appointments are made to fill vacancies on City boards and commissions) . Clay/Vierling moved to direct staff to draft a resolution of Appreciation to Mr. Kephart for his service on the Shakopee Public Utilities Commission. Motion carried unanimously. Vierling/Sweeney moved to declare the old hydraulic pump for the snow plow as surplus property and authorize its sale by the City Administrator. (Motion approved under consent business) . 1i Proceedings of the December 18, 1990 Shakopee City Council Page -5- Vierling/Sweeney moved to offer Resolution No. 3324 , a Resolution amending Resolution No. 3159 adopting the 1990 Budget, and moved for its adoption. (Motion approved under consent business) . Vierling/Sweeney moved to appoint Officer Erlandsen to the position of Police Sergeant for the Shakopee Police Department, effective immediately at the 1990 rate of $3 , 112 . 60 per month with subsequent adjustments as provided for by the Police Sergeant ' s Union Contract. (Motion approved under consent business) . Vierling/Sweeney moved to appoint Officer Erlandsen to the position of Police Sergeant for the Shakopee Police Department at 1990 rate of $3 , 250 . 96 per month with subsequent adjustments as provided for by the Police Sergeant Union Contract. (Motion approved under consent business) . Vierling/Sweeney moved to approve the bills in the amount of $592 , 580. 23 . Motion carried unanimously. Vierling/Sweeney moved to authorize the appropriate City officials to execute the electrical contract with Terry Krominga for the 1991 operational year. (Motion approved under consent business) . Gregg Voxland, Finance Director, reviewed the Budget Compliance Criteria. He said that staff would like the Council to make a decision as to what level they want to control the budget. Sweeney/Vierling moved that the Council ' s control of the budget be at the fund level for the Special Revenue funds and the division level for the General Fund as shown on the Resolution adopting the budget. Motion carried unanimously. Sweeney/Wampach moved that the City Administrator and the Finance Director are authorized to amend the budget by shifting appropriations within divisions, i.e. , division totals remain unchanged. Motion carried unanimously. Vierling/Sweeney moved to authorize the appropriate City officials to execute an Extension Agreement with Orr-Schelen-Mayeron & Associates, Inc. for engineering services associated with preparing a feasibility report for a sprinkler system in Tahpah Park (for a cost not to exceed $3 , 500. 00) . Motion approved under consent business. Sweeney/Wampach offered Resolution No. 3328 , A Resolution Setting Fees for City Licenses, Permits, Services and Documents, and moved its adoption. Motion carried unanimously. The City Administrator reviewed the pay plan for non union employees. He explained the plan that did not give any cost of living increase. They have eliminated the 5% corridor and have included an exempt employee classification compensation schedule. He has proposed a one time 2% lump sum salary adjustment for those Proceedings of the December 18, 1990 Shakopee City Council Page -6- employees whose top pay plan steps would be reduced. There will be no increases for City Council members, Fire Department or the Mayor. He explained that some employees would receive a greater increase than others, and that this pay plan would possible bring the City into compliance with Comparable Worth, as a double check, he said that a copy would be sent to the Dept. of Employee Relations (DOER) . Mr. Kraft noted that if the DOER finds that additional adjustments are necessary that the pay plan may need to be amended later this year adjusting certain position classifications. He also stated that contrary to his memo, he is recommending that the Building Official, Deputy Police Chief and MIS Coordinator continue to be classified as exempt employees and not eligible to receive overtime pay. Sweeney/Vierling moved to offer Resolution No. 3329, A Resolution Adopting the 1991 Pay Schedule for the Officers and Non Union Employees of the City of Shakopee, Minnesota, and moved for its adoption. Motion carried unanimously. Sweeney/Vierling moved the adoption of the exempt employee compensation schedule set out as attachment No. 3 in the City Administrator' s memo dated December 13 , 1990 including the Building Official, Deputy Chief of Police and the MIS Coordinator as exempt employees and not eligible to receive overtime pay. (CC-DOC No. 181) . Motion carried unanimously. Sweeney/Wampach moved to adopt the 2% lump sum compensation as set out by the City Administrator in his memo dated December 13 , 1990, to be made on April 1, 1991. (CC DOC No. 181) Motion carried unanimously. Discussion ensued on whether or not the City Council desired to serve as an Appeals Committee or appoint two Councilmembers to serve as an Appeals Committee when an appeal is made from a decision of the Position Classification Appeals Committee. Mr. Kraft explained that the Building Official wishes to appeal a decision of the Position Classification Appeals Committee, on behalf of one of his employees. Sweeney/Vierling moved to table this issue (Appeal from decision of the Position Classification Appeal Committee) for further clarification from staff on what alternatives are available. Motion fails with Cncl . Zak, Clay, Wampach and Mayor Laurent opposed. Discussion continued on appeals being heard by the Council . Cncl . Wampach asked for clarification on what Mr. Houser' s concerns were. Sweeney/Zak moved to table whether or not appeals will be heard by the City Council on decisions made by the Position Classification Appeals Committee. Motion carried unanimously. 2 Proceedings of the December 18, 1990 Shakopee City Council Page -7- Vierling/Sweeney moved to offer Resolution No. 3330, A Resolution of the City of Shakopee, Minnesota, Approving a Premises Permit for Shakopee Hockey, and moved for its adoption. (Motion approved under consent business) . Mayor Laurent called a recess for Executive Session at 11: 00 p.m. to discuss collective bargaining, acquisition of property for a new City hall, and contemplated litigation. Mayor Laurent re-convened the meeting at 11: 44 p.m. and stated that the Council took no action during the executive session. Vierling/Wampach moved to concur with the recommendation of Phillip R. Krass to not proceed with the Second Avenue Project between Atwood and Scott Streets and directed the appropriate City officials to prepare a resolution rescinding an earlier resolution of the Council initiating condemnation of certain property for constructing a roadway in said area. Motion carried unanimously. Clay/Sweeney directed the City Engineer to proceed with nubbing the node on 2nd Avenue and Atwood. Motion carried unanimously. Sweeney/Clay moved to adjourn at 11: 46 p.m. Motion carried unanimously. (-;\ 0-/V,A7‘ k udith S. Cox 'Qy Clerk Carol Schultz Recording Secretary Cocec7 'T Proceedings of the December 18, 1990 Shakopee City Council Page -6- employees whose top pay plan steps would be reduced. There will be no increases for City Council members, Fire Department or the Mayor. He explained that some employees would receive a greater increase than others, and that this pay plan would possible bring the City into compliance with Comparable Worth, as a double check, he said that a copy would be sent to the Dept. of Employee Relations (DOER) . Mr. Kraft noted that if the DOER finds that additional adjustments are necessary that the pay plan may need to be amended later this year adjusting certain position classifications. He also stated that contrary to his memo, he is recommending that the Building Official , Deputy Police Chief and MIS Coordinator continue to be classified as exempt employees and not eligible to receive overtime pay. Sweeney/Vierling moved to offer Resolution No. 3329 , A Resolution Adopting the 1991 Pay Schedule for the Officers and Non Union Employees of the City of Shakopee, Minnesota, and moved for its adoption. Motion carried unanimously. Sweeney/Vierling moved the adoption of the exempt employee compensation schedule set out as attachment No. 3 in the City Administrator' s memo dated December 13 , 1990 including the Building Official, Deputy Chief of Police and the MIS Coordinator as exempt employees and not eligible to receive overtime pay. (CC-DOC No. 181) . Motion carried unanimously. Sweeney/Wampach moved to adopt the 2% lump sum compensation as set out by the City Administrator in his memo dated December 13 , 1990 , to be made on April 1, 1991. (CC DOC No. 181) Motion carried unanimously. Discussion ensued on whether or not the City Council desired to serve as an Appeals Committee or appoint two Councilmembers to serve as an Appeals Committee when an appeal is made from a decision of the Position Classification Appeals Committee. Mr. Kraft explained that the Building Official wishes to appeal a decision of the Position Classification Appeals Committee, on behalf of one of his employees. Sweeney/Vierling moved to table this issue (Appeal from decision of the Position Classification Appeal Committee) for further clarification from staff on what alternatives are available. Motion fails with Cncl . Zak, Clay, Wampach and Mayor Laurent opposed. Discussion continued on appeals being heard by the Council. Cncl . Wampach asked for clarification on what Mr. Houser, Building Official, concerns were. Mr. Kraft stated that if Mr. Houser' s ,concerns were presented the other side to the issue should also be presented and then Council would be functioning as an Appeals Committee. Council should first decide if they desire to act as an Appeals Committee in regard to hearing appeals on decisions made by the Position Classification Appeals Committee. / t Proceedings of the December 18, 1990 Shakopee City Council Page -7- Sweeney/Zak moved to table whether or not appeals will be heard by the City Council on decisions made by the Position Classification Appeals Committee. Motion carried unanimously. Vierling/Sweeney moved to offer Resolution No. 3330, A Resolution of the City of Shakopee, Minnesota, Approving a Premises Permit for Shakopee Hockey, and moved for its adoption. (Motion approved under consent business) . Mayor Laurent called a recess for Executive Session at 11: 00 p.m. to discuss collective bargaining, acquisition of property for a new City hall , and contemplated litigation. Mayor Laurent re-convened the meeting at 11: 44 p.m. and stated that the Council took no action during the executive session. Vierling/Wampach moved to concur with the recommendation of Phillip R. Krass to not proceed with the Second Avenue Project between Atwood and Scott Streets and directed the appropriate City officials to prepare a resolution rescinding an earlier resolution of the Council initiating condemnation of certain property for constructing a roadway in said area. Motion carried unanimously. Clay/Sweeney directed the City Engineer to proceed with nubbing the node on 2nd Avenue and Atwood. Motion carried unanimously. Sweeney/Clay moved to adjourn at 11: 46 p.m. Motion carried unanimously. '0 -(A-011114- • ()/ Judith S . Cox Clerk Carol Schultz Recording Secretary [ 3o MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Canterbury Downs Request to Support Tele-Racing Facilities - Resolution No. 3338 DATE: January 2, 1991 INTRODUCTION: On December 26, 1990, Mayor Laurent received a correspondence from Mr. Terence McWilliams, Director of Mutuels and Business Development (attachment #1) , requesting the City of Shakopee's assistance in the form of a resolution supporting Tele-Racing in Minnesota. Attached is a resolution that was prepared in support of Canterbury Down's desire and the Minnesota's Horse Racing Industry to pursue Tele-Racing facilities. BACKGROUND: Mr. McWilliams' correspondence explains Canterbury's position in regard to Tele-Racing facilities. Mr. McWilliams has also provided the City with a brochure (attachment #2) , which describes in greater detail the potential state and local benefits of Tele- Racing. Representatives from Canterbury Downs will be at our meeting on January 8, 1991 to answer questions that City Council may have in regard to supporting Canterbury Downs' efforts in regard to the legislation that will be necessary to facilitate Tele-Racing in Minnesota. If Council finds it desirous to support Canterbury Downs in their efforts to pursue Tele-Racing legislation, it would be appropriate to offer Resolution No. 3338, a resolution expressing the City of Shakopee' s support for Canterbury Downs and Minnesota's Horse Racing Industry in its legislative initiative to authorize Tele- Racing in Minnesota. ALTERNATIVES: 1. Offer Resolution No. 3338, a resolution expressing the City of Shakopee's support for Canterbury Downs and Minnesota' s Horse Racing Industry in their legislative initiative to authorize Tele-Racing in Minnesota. 2 . Do not approve Resolution No. 3338 supporting Canterbury Downs and Minnesota's Horse Racing Industry in their legislative initiative to authorize Tele-Racing in Minnesota. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. Ilk/ ACTION REQUESTED: Offer Resolution No. 3338, a resolution expressing the City of Shakopee's support for Canterbury Downs and Minnesota's Horse Racing Industry in their legislative initiative to authorize Tele- Racing in Minnesota and move its adoption. 13 '11. RESOLUTION NO. 3338 A RESOLUTION EXPRESSING THE CITY OF SHAKOPEE'S SUPPORT FOR CANTERBURY DOWNS AND MINNESOTA'S HORSE RACING INDUSTRY IN THEIR LEGISLATIVE INITIATIVE TO AUTHORIZE TELE-RACING IN MINNESOTA WHEREAS, the City Council of the City of Shakopee, Minnesota, previously expressed support for a parimutuel racetrack in the City of Shakopee on December 21, 1982 and on September 27, 1983 ; and WHEREAS, the City of Shakopee, Minnesota on April 3, 1990 expressed its support for the continued operation of Canterbury Downs in the City of Shakopee and also expressed its support for the operation of the track by Ladbroke Race Incorporation; and WHEREAS, it is in the economic interest of the City of Shakopee to have the racetrack continue in operation; and WHEREAS, Tele-Racing facilities will heighten the awareness and visibility of Canterbury Downs and serve to enhance the quality of racing at Canterbury Downs; NOW, THEREFORE be it resolved, by the City Council of the City of Shakopee, Minnesota that the City Council expresses its support of Canterbury Downs and Minnesota's Horse Racing Industry in their legislative initiative to authorize Tele-Racing in Minnesota. Adopted in session of the Shakopee City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney au: telercng Ladbroke Attachment # 1 13 Amor wait, Canterbury Downs December 21, 1990 Mayor Gary Laurent Shakopee City Hall 129 E. 1st Avenue Shakopee, MN 55379 Dear Gary: On behalf of Minnesota ' s Horse Racing Industry, I would like to thank you for allowing us to present to you, our 1991 Legislative agenda concerning the establishment of a limited number of Tele-Racing facilities in outstate population areas . The support of the Shakopee City Council is of crucial importance to our goal . Consequently, I am requesting that this issue be placed on the agenda for consideration at the January 8 , 1991 Council meeting. Enclosed is a resolution which we seek support for and brochures detailing our proposal . We would like to show the 8 minute video tape you viewed when you were at Canterbury recently, and answer any questions the members may have. Of obvious concern is what effect will the establishment of the proposed facilities have on attendance and handle at Canterbury Downs . As was explained to you at our meeting, the heightened awareness and visibility of Canterbury Downs ' live racing at these facilities will pique fan' s interest and compel them to visit Canterbury when they come to the Twin Cities . In addition, we plan to create promotions at these facilities which will result in free trips to Canterbury Downs . Another concern certain to be expressed, is Canterbury' s commitment to live racing . A provision of the legislation will guarantee a minimum number of live racing days similar to the length of the season we now employ. The long-standing support of Minnesota ' s Horse Racing Industry in general , and Canterbury Downs in particular, from you and the Shakopee City Council, is deeply appreciated. We firmly believe this legislation will allow Canterbury Downs and the horseracing industry to prosper and grow for the benefit of all . Ladbroke at Canterbury Downs 1100 Canterbury Road, Shakopee, Minnesota 55379 Phone (612) 445-7223 FAX (612) 496-7741 Atr A Ladbroke Group Company i3 Mayor Gary Laurent Page Two December 21, 1990 I will contact Barry Stock to see if our presentation is agreeable to the City Council and if so, arrange for a VCR for the meeting. Sincerely, r:Acz /k i/t/CA-7-1. -17 Tere eh/J. McWilliams Direct r of Mutuels & Business Development /khs S a.. MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Refuse/Recycling Service Contract Amendment No. 4 DATE: December 31, 1990 INTRODUCTION: On December 18 , 1990 staff presented a request from the City' s refuse hauler (Waste Management Inc. ) for a rate adjustment pursuant to the current contract. At that time, several questions arose in regard to whether or not the contract could be reopened at this time. Additionally, there was a question in regard to the proposed arrangement to maintain rates at their present level in exchange for allowing the refuse contractor to retain 82% of the material revenue and Scott County Peres Payment collected. BACKGROUND: On November 18 , 1990 the Shakopee Energy and Transportation Committee discussed the impending landfill rate increase that was expected to occur in January. At that time, the Committee felt that it was important to stabilize refuse collection rates for as long as possible. The Energy and Transportation Committee suggested that staff meet with Waste Management to develop a refuse collection contract amendment that would maintain base refuse collection rates in exchange for allowing our refuse hauler to retain a portion of the percs payment and/or material revenue that is being generated from the sale of the recyclables. On November 27 , 1990 I received a correspondence from Mr. Mike Berkopec, General Manager of Waste Management, officially informing the City of the landfill tipping fee increase that would go into effect on January 1, 1991. Landfill tipping fees were increasing from $56 per ton to $62 . 50 per ton. This represents a 12% increase. The net effect of the landfill increase equates to a 540 per home per month rate adjustment. Waste Management is also proposing to expand the curbside recycling program in Shakopee to include corrugated cardboard and plastic bottles. However, the cost to add these materials equates to approximately an additional 350 per home per month increase. The reason the addition of these materials increases the collection cost is due to the fact that at the present time, the revenue generated by the sale of these materials is no where near the cost of collection and processing. Since landfill space is being rapidly depleted and the Metropolitan Council has established source separation guidelines for Cities and Counties, it would be prudent for us to expand our recycling collection program at this time. Based on the number of households presently participating in our refuse collection program, I have calculated that the landfill and additional recycling cost increase equates to approximately 82% of /-1411' the projected 1991 annual revenues generated from the sale of recyclables and the percs payments collected from the County. Mr. Berkopec has agreed to maintain the present base refuse collection rates constant for a six month period if the City of Shakopee agrees to relinquish 82% of the material revenue generated and percs payment collected. This would leave the City of Shakopee with 18% of the material revenue and percs payment collected. This equates to approximately $6, 400 per year. Staff is proposing to utilize these funds to offset the cost associated with marketing our current refuse/recycling program. Shown in Attachment #1 is a correspondence that was received from Mr. Berkopec on December 27 , 1990. Mr. Berkopec contends that the contract was last reopened on December 14 , 1989 . If a literal interpretation of the contract language relating to the reopening of the contract at six month intervals is applied, Mr. Berkopec contends that it has been 12 months since the last amendment to the contract and subsequent reopening. Mr. Berkopec goes on the explain that he does not believe that it was a literal intent to have the contract reopened every six months. Mr. Berkopec stated that it was the intent of this provision to guarantee refuse collection rates in Shakopee for a six month period rather than reopening the contract every time landfill rates increased by 10% or more. Our City Attorney' s interpretation of the contract language in regard to the six month interval is that the contract can be reopened no earlier than six months prior to the last contract amendment approving a rate increase. This past year the City of Shakopee retained the revenue collected from the sale of the recyclable materials and the percs payment. The funds generated from retaining these monies were returned to Shakopee residents in the form of a one month rate credit. The rate credit equated to $12 . 91 plus tax = $13 . 68. I have estimated that the revenue from the sale of the material and percs payment in 1991 will be approximately $1. 08 per home per month or $12 . 96 per year. The 900 per home per month rate increase (landfill - 540 and other recyclables 350) equates to approximately 82% of the projected recycling revenue. Therefore, staff is proposing an arrangement in which Waste Management would be given the authority to retain 82% of the recycling revenues and percs payment. The City could continue to receive the remainder (18%) . We project that this will equate to approximately $6, 400 per year. An option that is available to the City is to grant Waste Management a rate increase request in the amount of 900 per home per month and continue the status quo in terms of giving Shakopee residents one month' s free service. The problem with this alternative is that it tends to reward Shakopee residents who have not recycled. A second problem with this alternative is that we will not generate enough revenues in 1991 to cover a one month credit to all customers. Keep in mind that under this scenario residents rates would go up 900 per month from their present level . The reason we had enough money in 1990 to give a credit is due to the fact that us have been collecting recycling revenues since 1f°`-- March of 1989 . Finally, this alternative would leave the City with no money to promote our recycling program. Staff is recommending that refuse/recycling contract amendment No. 4 be approved (See attachment #2) . The propose amendment maintains refuse collection rates at their present level with the exception of the extra refuse service coupon which is being increased from $2 . 00 to $2 . 20 (over the counter rate from $2 . 25 to $2 . 50) . The proposed amendment also recognizes the arrangement in which Waste Management is granted the authority to retain 82% of the material revenue and Scott County percs payment collected. If Council concurs with staff' s recommendation it will also be necessary to amend the 1991 fee schedule to reflect the increase in the cost of the extra service refuse coupon. Approval of Resolution No. 3339 would effectuate the extra service refuse coupon cost increase. (Attachment #3) ALTERNATIVE: 1. Approve Shakopee Refuse/recycling Service Contract Amendment No. 4 at drafted. 2 . Amend Shakopee refuse/recycling Service Contract Amendment No. 4 and move its adoption. 3 . Maintain the current system in place which allows the City of Shakopee to retain all revenues and percs payments collected and approve a contract amendment for Waste Management increasing Shakopee' s refuse collection rates by 54¢ per home per month effective January 15, 1991. 4 . Expand the City' s recycling program to include plastic bottles and corrugated cardboard and approve a contract amendment providing for a 900 per home per month rate increase effective January 1, 1991. 5. Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: 1. Move to approve Shakopee Refuse/recycling Service Contract Amendment No. 4 . 2 . Off Resolution No. 3339 amending Resolution No. 3328 adopting the 1991 fee schedule to reflect an increase in the extra service refuse coupon and move its adoption. au: servcont Attachment # 1 1 5'0-0 C-. Waste Management-Savage ir;;;;:S 12448 Pennsylvania Avenue South A Waste Management Company Savage,12/890 Minnesota 61 /8 612/890-1100 • FAX: 612/890-5143 December 26, 1990 """ DEC .Z ; %-3\ c30 • Barry Stock ' © �fi-. City of Shakopee • 129 East 1st AVe. Shakopee, MN 55379 Dear Barry: The city council meeting on December . 18, 1990, raised two issues in relation to the Refuse/Recycling Service Contract Amendment. The interpretation of the contract clause relating to landfill tipping rates needs further explanation. The current contract and subsequent amendments outline the following language related to landfill tipping fees. "Section j . (2) Should landfill tipping rates increase by more than 10% from their current 1/1/90 $11. 10 per cubic yard, 5-14-90 $56.00 ton, the parties agree to reopen the contract at six month intervals." The amendment #3 to the contract was fully executed on December 14, 1989 with the new rates taking effect on December 15, 1989. Although refuse rates" changed on both December 15, 1989 and July 15, 1990, the contract was only reopened and amended on December 14, 1989. In anticipation of a January 1, 1990 landfill increase, I first wrote to you on November 27, 1990 requesting a rate increase. Consequently it has been 12 months since the last amendment to the contract. The contract term relating to six month intervals could be subject to more than one interpretation, but I believe past practice and the intentions of both parties result in the interpretation stated below. The City of Shakopee has always recognized the continual problem of rising landfill tipping fees outside the control of the garbage hauler. The contract addresses this problem, but also forces the hauler/ contractor to assume some of the risks related to landfill tipping fees. First, if a landfill tipping fee increase is less than 10%, the hauler is forced to absorb these increases for up to six months. Second, the intention of the term "six month intervals" was to give the City of Shakopee a six month price guarantee despite any landfill tipping fee increases. In the past, when an increase was being proposed, both a division of Waste Management of Minnesota. Inc. ikfCL- 14;;;IN A Waste Management Company parties looked back six months and insured that no amendments had been made to the contact. The specific six month intervals were never defined. Funding the landfill increase and additional recycling materials cost. The total cost increase related to landfill costs and additional materials recycled is $.90 per home per month or $10.80 per year. The City of Shakopee estimates that revenue from the sale of material and PERCS payment in 1991 will be $1.08 per home per month or $12.96 per year. For reasons stated in the December 7, 1990 letter, we have negotiated a split of these funds in the following way. Waste Management-Savage (82%) 89c per month $10.68 per year City of Shakopee (18%) 19c per month $ 2.28 per year The intention of this funding plan is to share the risk between both parties and encourage aggressive marketing of materials by Waste Management. The economics of the funding are essentially the same if the City retained the revenue/ PERCS and gave Waste Management a firm rate increase. It is obviously the cities option on how they want to spend all or part of the funds, but I feel the proposed alternative is the best because it shares the risk and rewards between both parties. Please call me if you have any further questions. Sincerely, WAST MANAGEMENT-SAVAGE Mike Berkopec General Manager Attachment # 2 Shakopee Refuse/Recycling Service contract Amendment # 4 The following sections are hereby amended and adopted effective January 15, 1991. Amend Section b. (3) : Any refuse disposed of above and over the capacity of the 65 gallon cart must have a contractor/City of Shakopee voucher attached. Said vouchers will be provided by the contractor and sold to Shakopee residents by the City of Shakopee. The fee for each voucher shall be $1.54 AtaA. All revenues collected from the sale of vouchers shall be the property of the contractor. The City will reimburse the contractor on a monthly basis for all vouchers sold be the City. Amend Section b. (5) : Shakopee residents may request the provision of an additional refuse cart for an additional disposal fee of $600 $7.50 per month. The contractor shall be obligated to provide additional refuse carts to residents upon a 30 day notice from the from the resident. Additional carts shall only be made available to those persons who are willing to provide payment for the additional cart for at lease six months. Amend Section b. (6) : Beginning April 15, 1989, the contractor shall be responsible for the collection of yard waste, including grass clippings and leaves on a weekly basis between April 1st and November 15th. The cost of the yard waste collection program shall be handled through the extra service coupon. All yard waste that is not disposed of in the refuse cart shall be treated as additional waste and shall be subject to the $1.50 $2.20 voucher fee. Between April 1st and November 15th Shakopee residents may dispose of yard waste at a rate of $ 50 $.55 per 30 gallon bag. Yard waste collection service shall be provided on a weekly basis to all residents in the Refuse Collection Service area. Yard waste collection may not necessarily be provided to the customer on the same day as regular refuse collection. The contractor shall split the refuse collection service area into two quadrants. Quadrant 1 shall be provided with Tuesday yard waste collection service. Quadrant 2 shall be provided with Friday yard waste collection service. All tonnage based grant provided from the county for the disposal of yard waste, shall remain the property of the City. The yard waste collection program shall be provided through the remainder of the contract period and may be terminated upon a 30 day written notice to the contractor from the City. Amend Section j . (1) : For the year beginning December 15, 1989 ' ": ;<> `> < the charge for regular pickup shall be $10.24 .0.1.76 per month; Senior Citizen pickup shall be $8 .74 t10.8.5 per month Amend Section j . (2) : Should landfill tipping rates increase by more than 10% fromtiTcuTT7n:M.09 $11. 10 per cubic yard, 5/14/90 $56 00 ton the parties agree to . reopen the contract at six month Amend Section k. (11) All materials collected by the contractor in conjunction with the weekly curbside recycling program shall become from the initial receipt thereof the property of the City. The contractor shall be responsible for transporting all recyclable materials to ta pre-approved recyclable material handling center. The contr. F. (7 .t:ga;;; e7W. TOIP .7":-!; collected and responsible biWititiltdiAtitti!gop! by the 15th day t6iiakittih4 the remaininq revenues to the City of each month following the month in which is received from the material handler • Each monthly documentation of mrevenue and Scott aterials. Coyeit . :WgrtiggTgolmiglj slips shall also....be._wsubmitt -52.--t-ndhatl.:eititivatitubtotlaWnWtfit reimbursement ase Rates stattmostifitympt vgagggwg4moommEgmmmumAgehma,.4*wei MixedAluminum Cans $800 per ton. Ateel CansmmmammgEmiAmimaumpernt$10 Plastic : .,-mmw,,,iffsmaown.erwmon THE CITY OF SHAKOPEE It's Mayor By: It's City Administrator By: It's City Clerk Date: WASTE MANAGEMENT INC. By: It's Director of Operations Date: au: seragrmt RESOLUTION NO. 3339 A RESOLUTION AMENDING RESOLUTION NO. 3328 ADOPTING THE 1991 FEE SCHEDULE PROVIDING FOR AN INCREASE IN THE FEE FOR EXTRA SERVICE REFUSE COUPONS WHEREAS, the Shakopee City Council passed Resolution No. 3328 , adopting the 1991 fee schedule; and WHEREAS, the landfill tipping fee increased as of January 1, 1991; and WHEREAS, the Shakopee City Council approved refuse/recycling contract amendment No. 4 on January 8, 1991, providing for a contract rate increase for the cost of extra service refuse coupons. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota that Resolution No. 3328 , adopting the 1991 fee schedule is hereby amended by changing the cost of the extra service refuse coupon to the following: Extra Service Refuse Coupon $2 . 20 contract rate plus 15¢ service charge plus 6% sale tax equal $2 . 50. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney /56 MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: Park Dedication Requirements DATE: January 3, 1991 INTRODUCTIONS: At their December 18, 1990 meeting the City Council tabled discussion on park dedication requirements. Mr. Dick Peterson, legal counsel for Allianz Investment Corporation, expressed a range of concerns with respect to the City's Subdivision Regulations and park dedication requirements. The City Council requested that staff further review these concerns before approval of the ordinance amendment. BACKGROUND: In discussions with Mr. Peterson, he is not in disagreement with the proposed ordinance. His concerns are primarily process oriented and the need to update the Subdivision Regulations so they comply with state law. His concerns are summarized as follows: 1. There is a need to focus on the process in which park dedication requirements are determined by the City. 2 . Each plat must be reviewed on individual or case-by-case basis for park dedication requirements. 3 . The 10% figure used in determining the value of park dedication requirements is a starting point. 4. A correlation must be established for each plat between the development and its potential impact on park and open space demands. 5. The definition of "subdivision" needs to be amended to comply with state law. Following the completion of the Comprehensive Plan an update of the Zoning Ordinance and Subdivision Regulations is scheduled. The concerns raised by Mr. Peterson will be incorporated into this process. Attached to this memo is a copy of the proposed ordinance amendment. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends that the attached ordinance amendment be approved by the City Council. /-i' ACTION REQUESTED: Offer Ordinance No. 302 , an ordinance of the City of Shakopee, Minnesota, amending Chapter 12 , Subdivision Regulations (Platting) of the City Code, by repealing Section 12 . 07 , Subdivision 5, Public Sites and Open Spaces, and enacting one new subdivision in lieu thereof, relating to Dedication of Land for Public Use and move its adoption; and approve the summary attached thereto. ) Se- ORDINANCE NO. 302 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 12 , SUBDIVISION REGULATIONS (PLATTING) OF THE CITY CODE, BY REPEALING SECTION 12 . 07 , SUBDIVISION 5, PUBLIC SITES AND OPEN SPACES, AND ENACTING ONE NEW SUBDIVISION IN LIEU THEREOF, RELATING TO DEDICATION OF LAND FOR PUBLIC USE. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That the Shakopee City Code, Chapter 12 , Subdivision Regulations (Platting) is hereby amended by repealing Section 12 . 07, Subdivision 5, Public Sites and Open Spaces, and enacting one new subdivision in lieu thereof, which shall read as follows: Subd. 5 . Dedications. [Public Sites and Open Spaces. ] A. General dedications. Pursuant to Minnesota Statutes 462 . 358 , the City of Shakopee does hereby require that [in all plats of subdivisions to be developed for residential, commercial, industrial or other uses, or as a planned development which includes residential, commercial and industrial uses, or any combination thereof, ] a reasonable portion of any [each such] proposed subdivision be dedicated to the public or preserved for public use as streets, roads, sewers, electric, gas, and water facilities, storm water drainage and holding areas or ponds and similar utilities and improvements. B. Park dedications. 1. The City also requires that a reasonable portion of any proposed subdivision be dedicated to the public or preserved for conservation purposes or for public use as parks, playgrounds, trails , wetlands, or [public] open space_ [ , or storm sewer water holding areas or ponds, which reasonable portion shall not be less than 10 percent of the land area. ] 3 . The City hereby finds that, as a general rule, it is reasonable to require that an amount of land equal in value to ten percent of the undeveloped land proposed to be subdivided be dedicated or reserved to the public for public use for parks, playgrounds, trails, wetlands, or open space. Should the land required by the City to be dedicated have a greater fair market land value than the average fair market land value of the land in the plat, then the City shall only be authorized to require dedication of an amount of land equal to ten percent [the above enumerated percentages] of the fair market land value of all the property being platted. 4 . [B. ] The City shall have the option of requiring a cash contribution in lieu of the land dedication set forth in this Subparagraph_ [A of this Subdivision, ] Such cash contributions shall be based upon the total fair market value of the land being -subd ' ' "L').- subdivided. ivided. For the purposes of this Subdivision, "fair market value" is defined as the market value of the land within such plat or subdivision as of the date presented to the Council for preliminary approval . Fair market value shall be determined based upon one of the following three methods, which are listed in order of preference: (1) the price the subject land sold for within the past year, (2) an appraisal performed for or on behalf of the City within the past year, (3) , an appraisal performed for or on behalf of the subdivider within the past year, or (4) the value determined by the County Assessor in the same manner that he or she determines the market value of land for tax purposes. The fair market value determination shall exclude any value added to such land within the past year by improvements serving such land. [which contribution shall be based on the following schedules: 1. For each commercial or industrial plat or subdivision, a cash contribution of $1, 500 . 00 per acre. 2 . For each residential plat or subdivision, a cash contribution of $400 . 00 per single family unit and $338 . 00 per unit for buildings containing 2 or 3 dwelling units. 3 . For each medium density multi-family residential plat or subdivision, a cash contribution of $312 . 50 per unit for buildings containing 4 to 6 dwelling units and townhouses. 4 . For each high density multi-family residential plat or subdivision, a cash contribution of $250 . 00 per unit for buildings containing more than 6 dwelling units (except townhouses) . 5. Exemption from requirements of this Subparagraph B. (a) A church, school, local government building, club and other non-profit organization which carries on its activities in and is located and based in the City may be exempt from the requirements of this Subparagraph B, by action of the Council granting exemption. (b) If the property has been platted and a park dedication fee has been recorded against a parcel upon which a building permit is applied for because of any of the aforementioned, the park dedication requirement may be released without payment by action of the Council . (c) The exemption provided hereby is not applicable to any organization building a structure that is not actually based in the City and occupying and carrying on its activities in the structure. ] C. Replats and resubdivisions. When land is being replatted or resubdivided, and the City has requested and received dedications under this Subparagraph B, then no further dedication shall be required for those purposes. When the land has not previously provided dedications under Subparagraph B, or if additional dedications are needed, in the City' s sole determination, under Subparagraph A, then those dedications shall be required with the replat or resubdivision. [When structures are constructed on property which has previously been platted and on which plat no park dedication in cash or land was given to the / _.7e--- City, a park dedication fee in accordance with the schedules hereinbefore set forth shall be paid at the time the building permit is issued. If the park dedication has been previously satisfied at the time of platting in accordance with the requirements then in existence, then no further fee shall be levied. ] [D. When building permits are issued on property which is not platted and is not required to be platted prior to receiving a building permit, a fee shall be paid at the time of building permit issuance in accordance with the above schedules. ] D. Land suitable for use. Land to be dedicated under this Subdivision [Said] land shall be suitable for the public use, [uses as hereinbefore set forth] and the City shall not be required to accept land which it determines would not be needed for public uses [as hereinbefore set forth] or which would require extensive expenditures on the part of the public to make [them] useable, or is otherwise unsuitable. E. [F. ] When dedication made. The actual dedications of any land as provided in this Subdivision shall be made at the time of the platting and as part of the platting, and any cash payments made in lieu of such land dedication shall be due and payable prior to the time final approval of the plat is given by the Council . However, at the request of any party submitting a plat, the Council at its exclusive discretion may determine the amount of the cash payment required to be made of the developer at the time of final plat approval, and may enter into a contractual agreement with said developer to allow said payment to be deferred until a building permit or permits are issued for the lots in said plat. Any such deferment shall be in accordance with the provisions of a contract, the form of which shall be approved by the City Administrator, which contract shall designate the amount to be paid in lieu of park dedication for each specific lot in the plat and which contract shall be filed with the Scott County Recorder as a lien against the property. [G. Should the ultimate density use for such a lot be greater than the density originally presumed to determine the amount to be paid, said amount will be recomputed based on the actual density, and said amount will be paid at the time of building permit issuance. ] F. [H. ] Excess land for parks. Where a proposed park, playground, trail, wetland, open space, community center or recreation site is shown on the [Future] Land Use Plan in the Comprehensive Plan for [of] the City and is located in whole or in part in the area being subdivided, the subdivider shall show such land on the final subdivision plat. Land in excess of the land required to be dedicated in Section 12 . 06, Subdivision 5, may be dedicated by the developer as part of the subdivision approval . Land in excess of that required or agreed to be dedicated shall be differentiated by symbol on the final plat from the land to be dedicated. [The acquisition of such] Such additional land, other than required public rights-of-way, may be acquired by the proper governing bodies at the cost of the unimproved land. Land reserved in excess of the amount of land required or agreed to be dedicated in Section 12 . 06, Subdivision 5, shall be reserved for acquisition by the proper governing body for one year from the date of approval of the final subdivision plat. The proper governing body may waive this requirement if they do not plan to acquire the land within the year. G. [I. ] Reserved land for public buildings. Whenever a tract of land to be subdivided includes a proposed school, police station, fire station or other public building, which is shown on a Council-approved plan, the developer shall include such space on the [his] preliminary subdivision plat as a "reserved" use. [J. ] Land indicated as a "reserved" use under Section 12 . 05, Subdivision 5, Subparagraph J, may be acquired using the following procedures: 1. Referral to Public Body. The City Administrator shall refer the plat to the public body concerned with the acquisition for its recommendation. The Planning Commission may propose an alternate area for such acquisition and shall allow the public body 60 days for reply. The public body' s recommendations, if affirmative, shall include a map showing the boundaries of the parcel to be acquired and an estimate of the time required to complete the acquisition. 2 . Notice to Property Owner. Upon receipt of an affirmative report from the public body, the City Administrator shall notify the property owner and subdivider. The subdivider shall then indicate the boundary of any area proposed to be acquired on the final subdivision plat as "reserved" land. 3 . [K. ] The acquisition of "reserved" land by a public body, as shown on the final plat, may be initiated within 12 months after recording of the subdivision. Failure on the part of the public body to initiate acquisition within the prescribed 12 months shall result in the removal of the "reserved" designation from the property involved and the freeing [freezing] of the property for development. H. [L. ] Credit for private parks. In establishing the reasonable portion of land to be dedicated, the City may consider the park, playground, trail, wetland, open space, community center, recreation site [park, recreational] , or common areas and facilities which the subdivider proposes to reserve for the subdivision. If such reserved areas are [Where private open space for park or recreation purposes is provided in a proposed subdivision and such space is] to be privately owned and maintained by the future residents of the subdivision, a credit [of up to 25 percent of the requirements of Section 12 . 06, Subdivision 5, Subparagraph B, ] may be given, provided that the following conditions are met: 1 . That such land area is not occupied by non- l recreational buildings and is available for the use of all the residents of the proposed subdivision; 2 . That required setbacks shall not be included in the computation of such private open space; 3 . That the use of the private open space is restricted to [for] park and recreational purposes by recorded covenants which run with the land in favor of the future owners of the property within the tract and which cannot be defeated or eliminated without the consent of the Council; 4 . That the proposed private open space is of a size, shape, location, topography and usability for park and recreational purposes or contains unique natural [national] features which should [that are important to] be preserved; and 5. That the proposed private open space reduces the demand for public recreational facilities to serve the development. I. [M. ] Right to acquire additional land. Should the City exercise its right under this Subdivision to require actual land dedication [pursuant to Paragraph A hereof] , and should the amount of land so dedicated be insufficient to meet the public needs as contemplated therein, the City reserves the right to obtain by negotiation or condemnation any additional land necessary to effectuate the public purposes contemplated herein. " Note: The bracketed language [thus] is deleted; the underlined language is inserted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 12 . 99 , Violation a Petty Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. After adoption, signing and attestation of this ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the day following such publication. Passed in * session of the City Council of the City of Shakopee, Minnesota, held this day of , 1991. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News this day of , 1991. )s - ORDINANCE NO. 302 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 12 , SUBDIVISION REGULATIONS (PLATTING) OF THE CITY CODE, BY REPEALING SECTION 12 . 07 , SUBDIVISION 5, PUBLIC SITES AND OPEN SPACES, AND ENACTING ONE NEW SUBDIVISION IN LIEU THEREOF, RELATING TO DEDICATION OF LAND FOR PUBLIC USE. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: The following is the summary of Ordinance No. 302, Fourth Series, approved by the City Council of the City of Shakopee on the day of January, 1991. The City Council determines that the summary clearly informs the public of the intent and effect of the Ordinance. A copy of the Ordinance is available for inspection by any person during regular office hours at the office of the City Clerk in the Shakopee City Hall and in the Public Library. SUMMARY The City Council of the City of Shakopee by the above Ordinance No. 302 , Fourth Series, made the following changes in the Shakopee City Code, Chapter 12 , Subdivision Regulations (Platting) , Section 12 . 07 , Subdivision 5, which ordinance takes effect upon the passage and publication of this official Summary. 1. The title of the Subdivision is changed from "Public Sites and Open Spaces" to "Dedications" , to reflect the full application of the provisions. 2 . Paragraph A, General Dedications, was amended to allow requiring dedications for roads, utilities, and other public purposes, as well as parks. 3 . Paragraph B, Park Dedications, was amended to specify that a reasonable portion of any proposed subdivision shall be dedicated to the public or preserved for public use for parks and similar open space. This reasonable portion is generally an amount of land equal in value to 10 percent of the undeveloped land proposed to be subdivided. The City may require cash instead of land, based on the fair market value of the land being subdivided. 4 . Paragraph C, Replats and Resubdivisions, provides that if a replat or resubdivision creates a need for additional park dedications, or if no dedication was previously provided, then some will be required. 5 . Paragraph D, Land Suitable For Use, Paragraph E, When Dedication Made, Paragraph F, Excess Land For Parks, Paragraph G, Reserved Land For Public Buildings, and Paragraph I, Right to Acquire Additional Land, contain only formatting and grammatical changes. 6 . Paragraph H, Credit for Private Parks, allows the City to grant the subdivider credit for park and open space which is provided in the subdivision. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News this day of , 1991. �® lSENT * 1 (0 a. MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Municipal Parking Lot Leases DATE: January 4, 1991 INTRODUCTION: The leases for parking stalls in a municipal parking lot expired December 31, 1990. It is appropriate for City Council to consider their renewal at this time. BACKGROUND: For a number of years, the City has granted leases to two parties for parking stalls in the municipal parking lot East of the Hi-rise. One lease has been with Bergsted Properties for seven spaces and another with Brambilla's Autos for 25 spaces. Both for $1. 00/month for each parking space. Mr. Brambilla has also been provided 12 spaces, at no cost, for the tenants in his apartment building for the last couple of years. After consulting with the City Engineer, I prepared the two leases for renewal in 1991 and forwarded them to both parties. Dave and I were aware of no reason why the leases should not be renewed as long as there was language included terminating the leases when the property is acquired by the State for the Mini- Bypass. Both parties are interested in renewing the lease and returned them signed along with the appropriate fee. Dave has recently spoken with Mr. Earl Howe, who is involved with acquisitions for the Mini-Bypass for the State, and Mr. Howe has strongly recommended that the lease with Mr. Brambilla not be renewed. If the lease is renewed, the leasee will have a voice in the negotiations between the City and the State for that part of the parking lot the State will be acquiring from the City. In addition, the cost of the lease may affect the acquisition price for Mr. Brambilla's property. Mr. Brambilla only pays $1.00/month/space. After consulting with Mr. Stock, Karen Marty and Mr. Howe, staff is recommending that the City grant a license to Mr. Brambilla for the use of the parking spaces to be terminable at will. A license will not affect the States negotiations and will allow Mr. Brambilla to use the spaces until the State acquires his property and/or the City property. ALTERNATIVES: 1] Renew leases at the rate of $1. 00/month/space 2] Renew leases at a higher rate 3] Do not renew the leases - (I would assume that we would give Mr. Brambilla 30 - 90 days notice to make other arrangements. ) 4] Grant Mr. Brambilla a license 5] Approve lease for Mr. Bergsted Recommendation: Alternatives No. 4 and 5 are recommended. The State will be acquiring the Brambilla property in 1991. To give Mr. Brambilla a leasehold interest in this property could complicate the acquisition process and possibly further thwart the intent of the City Council to facilitate the completion of the Hwy 169 Bridge By- pass Project in a timely manner. ACTION REQUESTED: 1] Grant a license to Jack Brambilla for use of the Black Arrow Parking Lot for 25 spaces at $12 . 00 each and 12 spaces at no charge to be terminable at will. 2] Authorize and direct proper City officials to enter into an agreement with Bergsted Properties for a municipal parking lot permit for 1991 for the Black Arrow Parking Lot at $12 . 00 per parking space. LEASES Ad‘/ 1991 SPECIAL PERMIT MUNICIPAL PARKING LOT The City of Shakopee, Minnesota, the owner of a municipal parking lot known as the Black Arrow Parking Lot, hereby grants to "Levee Drive Associates" , and their tenants, the right to park vehicles in seven (7) spaces in said parking lot without limitations of time, and which spaces are to be appropriately marked by the City, and shall be the first seven (7) paces immediately east of Fuller Street and south of Levee Drive in Block 5, Original Shakopee Plat, and the lessee shall pay to the City in advance, the sum amount of Twelve Dollars and no cents ($12 . 00) per space per year. This permission is for a period terminating on December 31, 1991 or until acquisition of the property by the State for the Mini-Bypass, whichever occurs first. It may be cancelled by either party on thirty (30) days written notice to the other, in which case unearned portions of the fee charged, if any, shall be refunded. If permission is cancelled by the City for a violation of ther terms and conditions hereof by the grantee herein, there will be no refund. The lessee hereby agrees to provide up to three parking spaces as needed, at the highrise site for handicapped congregate dining parking. There shall be no sales, repairs, or storage of vehicles and all vehicles must be currently licensed and operational. The permit granted hereby is for the sole and exclusive use of the lessee named herein and tenants of said lessee and no other person. The lessee shall keep the portion of said lot covered hereby in a neat, clean, and safe condition at all times and shall not permit or tolerate snow birds on any portion of the areas covered hereby, and the lessee assumes all risks incident to the use of the premises for parking space and shall indemnify the City against any loss, damage, or expense resulting from personnel injury or damage to, or loss of, property caused in any manner by the Lessee, and against any loss, damage, or expense resulting from injury to the Lessee, to the tenants of the Lessee, and to the employees of the Lessee. The City shall continue providing snow removal services for the parking lot in the same manner as it provides services to all municipal parking lots. The lessee and his tenants shall cooperate with the City as needed to permit snow removal. This agreement supercedes the agreement dated January 3 , 1989 by and between the same parties. IN TESTIMONY WHEREOF, this instrument is executed this ? day of e 4�,niL�.ci. , 19 `,-'v LEVEE DRIVESOCIATES CITY OF SHAKOPEE By / //4/ By John B Bergstad Its Mayor Bergstad Properties Suite' 257 By 33 South 10th Avenue Its Administrator Hopkins, MN 55343 By Its Clerk CONSENT �� b MEMO TO: Dennis Kraft, City Administrator FROM: LeRoy Houser, Building Official RE: Building Equipment Maintenance Contract - 1991 DATE: December 28 , 1990 INTRODUCTION We have contacted qualified companies to service City building equipment. BACKGROUND Each year we have asked for building equipment maintenance proposals with a flat rate quote for all buildings plus a per hour rate for extra work. I contacted seven qualified companies and only one replied, Minnesota Plumbing and Heating. Minnesota Plumbing and Heating for $2 , 508 . 00 $38 . 00/hour for service calls plus parts The maintenance contract will be absorbed by the Building Maintenance Fund. RECOMMENDATION Accept the proposal of Minnesota Plumbing and Heating for the 1991 maintenance contract. ACTION REQUESTED Authorize proper City officials to execute the maintenance contract with Minnesota Plumbing and Heating for $2 , 508 . 00, and the rate of $38 . 00 per hour for all repair work completed on call plus parts for work done not in conjunction with normally scheduled maintenance checks, for the 1991 operational year. LH:jms Attachment /6 CALENDAR YEAR 1991 EQUIPMENT MAINTENANCE CONTRACT WITH CITY OF SHAKOPEE 129 EAST FIRST AVENUE, SHAKOPEE, MN 55379 TYPE OF EQUIPMENT All plumbing, heating and air conditioning. LOCATION Attached to, or located upon, or in all City property and/or buildings. SCHEDULED CALLS PER YEAR Three (3) or on notice of defect. IN CONSIDERATION OF PAYMENT OF $2 ,508.00 PER YEAR A) Will inspect all air conditioners and heating units three times per year at intervals of four months. B) Lubricate all motors and bearing housings. C) Adjust all pulleys and belts. D) Furnish labor for installation of all parts necessary for proper operation at time of scheduled service call. E) All work under this agreement is to be completed within the normal eight hour working day. Any overtime work done upon or with the approval of the City of Shakopee will be subject to overtime charges of 1 1/2 times per hour. F) It is further provided that the date on which service will be rendered each period will be determined by the service man's itinerary. However, all possible arrangements will be made to render such services as close to the date most convenient to the owner. G) The City of Shakopee will pay for all parts and materials. H) This agreement does entitle the City of Shakopee to emergency service calls. I) All repair work completed "on call" or done not in conjuction with normally scheduled maintenance checks will be billed out at the rate of $38.00 per hour, plus parts. CITY OF SHAKOPEE CONTRACTOR By Mayor By By City Administrator Minnesota Plumbing and Heating By City Clerk /, c.. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Purchase of Truck for Engineering Department DATE: December 31, 1990 Introduction The 1991 Budget contains $10,000 for the purchase of a compact truck for Engineering. Background The 1991 Budget contains $10,000 for the purchase of a compact truck for Engineering. This will provide the PW Director and the three full time Engineering Tech's with "front line" vehicles and one seasonal vehicle for temporary inspectors use. One truck (1976 Dodge van) will be sold at the end of the summer leaving a total of 5 vehicles for engineering as previously authorized by Council. The Hennepin County Purchasing Cooperative bid for compact pickups went to Viking Chevrolet. Their bid for a truck set up like the last inspectors truck purchased for Engineering is: Base bid $7,553.00 Short Box Option -146.71 Automatic Transmission +713.40 Air Conditioning +573.18 Service Manual +40.00 Total $8,732.87 Sales Tax +523.97 Total $9,256.84 Alternatives 1. Rebid on our own. 2. Do not buy a truck. 3. Order truck from the bid above. Recommendation Alternative number 3. Action Move to authorize the purchase of a compact pickup from Viking Chevrolet in the amount of $8,732.87 in accordance with the 1991 Engineering Department budget and the Hennepin County contract. gi (3( Memo To: Dennis R. Kraft, City Administrator From: Gregg Voxland, Finance Director Re: Mileage Reimbursement Date: January 2, 1991 Introduction The city currently reimburses employees for the use of their personal car for city business at the rate of $.255 per mile. Background The IRS has issued revised regulations on the use of vehicles and revised the mileage allowance to $.275 per mile. Therefore, staff recommends that the City set the reimbursement rate for business use of personal cars at $.275 per mile effective January 1, 1991. The rate of $.275 is the cutoff set by IRS. Several things are accomplished by keeping the rate within IRS guidelines. 1. ) The city does not have to compute and pay FICA on any overage. 2. ) The City saves the staff work involved in sorting through the vouchers for employee travel and subsistence reimbursement. 3. ) The employee is saved the trouble of having to file the extra forms with their income tax return documenting business use of their car and avoids any question of the necessity of keeping a log of business miles for their personal car. Alternatives 1. ) Keep mileage reimbursement rate at $.255/mile. 2. ) Set mileage reimbursement rate at $.275/mile Recommendation Alternative No. 2 Action Requested Move to set the mileage reimbursement rate for the use of personal vehicles for City business at $.275/mile effective January 1, 1991. GV:mmr pari /6 ' MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S . Cox, City Clerk RE: Official Newspaper DATE: December 27 , 1990 INTRODUCTION: One of the actions which needs to be taken at the first Council meeting of the year is the designation of the official newspaper for the City of Shakopee. RECOMMENDED ACTION: Move to designate the Shakopee Valley news as the official newspaper for the City of Shakopee for the year 1991. JSC/tiv Southwest Suburban Publishing 327 MMRsci ii.Ron),SHAKOPEE,MN 55379-PO Box 8-(612)445-3333 December 20, 1990 Ms. Judith Cox City of Shakopee 129 East First Avenue Shakopee, MN, 55379 Dear Ms. Cox, Please consider our request for appointment of the Shakopee Valley News as official newspaper for the City of Shakopee during 1991. Enclosed you will find a guide outlining our procedures and rates, as well as a copy of the form sent to the Secretary of State certifying our renewed status of being qualified to carry your legal notices. Thank you for the opportunity to be of service to you in the past. We hope you will see fit to continue that relationship in the coming year. Sincere , Stan Rolfsrud Publisher • SR:tl c1 ;j enclosure CHASKA HERALD-EDEN PRAIRIE NEWS-SHAKOPEE VALLEY NEWS JORDAN INDEPENDENT-PRIOR LAKE AMERICAN-THE MINT-CHAN LASSEN VILLAGER INFORMATION FOR GOVERNMENTAL BODIES AND INDIVIDUALS USING THE LEGAL NOTICES SECTION OF THE SHAKOPEE VALLEY NEWS Deadlines: Notices to be published must be received in the office of the Shakopee Valley News by noon the Friday pre- ceding each publication date. This deadline must be observed to ensure accurate and timely publication of important notices. Affidavits: One sworn affidavit of publication will be provided, upon request, without charge for each legal notice. Additional affidavits are available at 53.50 each. Additional clippings are available for $1.00 each. Late Fee: Urgent legal notices which do not arrive at the Shakopee Valley News office before the specified deadline may be accepted, at the publisher's discretion, but will have a late fee or surcharge of 25 percent added for special handling. Publication Requirements: Most specifications for legal notice publication, including the number of times a notice is to run, are set forth by statute. Interpretation of the statutes is the responsibility of the customer and its legal counsel, not the publisher. Guidelines for governmental bodies, prepared by the Minnesota Newspaper Association, are available upon request. Kill Fee: Publication of scheduled notices may be stopped, depending on how far the printing process has advanced. If a legal notice is killed before the initial publication date, the customer may still be liable for a special typesetting fee, not to exceed 30 percent of the cost of the published notice. The customer must pay on a pro data basis, for that part of a series of publications that have been completed before interruption by the customer. Errors: Publisher assumes no responsibility for errors in typesetting or scheduling of legal notices. In all cases, publisher's liability shall be limited to a"make good" of a defective notice if it can be demonstrated that the error was made by the publisher and that as a result of the error the legal notice was rendered invalid. Rates: Effective January 1, 1985, the Minnesota State Legislature authorized legal newspapers to charge for legal notices in the same manner in which they charge their best commercial display classified customers. That means that legal notices are billed by the column inch, not by the "legal line." The law also restricts rate increases exceeding 10 percent per annum. SHAKOPEE VALLEY NEWS RATE INFORMATION Lowest classified rate paid by commercial users $7.12 per column inch Legal advertising, first insertion $5.84 per column inch Legal advertising, subsequent insertions $3.80 per column inch BILE AFTER OCTOBER 1, 1990 AND ON OR - BEFORE DECEMBER 31 990 TO REGISTER FOR THE ENTIRE 1991 CALENDAR YEAR APPLICATION FOR THE 1991 LEGAL NEWSPAPER STATUS NAME OF NEWSPAPER SHAKOPEE VALLEY NEWS MAILING ADDRESS 327 South Marschall Road , P.O .Box 8 , Shakopee , Minnesota 55379 ADDRESS OF KNOWN OFFICE OF ISSUE ( this item must be a complete street name and number or Rural Route plus Box/Fire number) 327 South Marschall Road , P.O. Box 8 , Shakopee , Minnesota 55379 _ County Scott PHONC 445-3333 I have attached the following documents pursuant to M.S. 331A.02, Subd. 1 , and certify that I meet all of the qualifications of a legal newspaper under the statute: 1. X A published copy of the U.S. Post Office 2nd Class Statement of Ownership and Circulation; OR, a published copy of the Statement of Ownership and Circulation verified by a recognized independent circulation auditing agency. 2. X A filing fee of $25.00 , made payable to the Secretary of State. **NOTE: You must comply with 1 and 2 above, and the Publisher Z4-6 must sign below. Signature of Publisher AUTHORIZATION TO SERVE AS A LEGAL NEWSPAPER IN MINNESOTA I Joan Anderson Growe, Secretary of State do hereby certify that the above listed publication has met the filing requirements of a legal newspaper for the year 1991 and may act as such for the period of time they shall fulfill the requirements set fourth in M.S. 331A.02 Subd. , 1 . Cc 7r- (Y1.ClY,1 m Rt-1--7 This authorization is effective January 1, 1991 Joan Anderson Growe or the date stamped below, whichever is later. STATE OF MINNESOTA DEPARTMENT OF STATE FILED CiT2 .'. 1990 )04.40600AS&N, v Secretaryof State OOSENT 6 MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Approval of Official Bonds DATE: January 4, 1991 INTRODUCTION: State Statues require that the Treasurer and Clerk both furnish bonds and that the Council approve them. The bonds furnished by the Clerk and the Treasurer shall be corporate surety bonds and shall be conditioned for the faithful exercise of duties and the proper application of, and payment upon demand of, all monies officially received. The amount of the bond shall be determined by the City Council. Both the City Treasurer and City Clerk have filed $50, 000 surety bonds. The bonds have been reviewed and approved by the City Attorney. RECOMMENDED ACTION: Move to approve bonds submitted by the City Clerk and City Treasurer and direct that they be placed on file with the City Clerk. JSC/tiv /6 %\ MEMO TO: Dennis R. Kraft, City Administrator U FROM: Judith S. Cox, City Clerk RE: Nominations to Boards and C mmissions DATE: December 31, 1990 - Revised 1-8-91 INTRODUCTION: Pursuant to the City' s guidelines, Council shall make nominations to Boards and Commissions at their first meeting in January and make appointments at their second meeting. BACKGROUND: Some terms on the City boards and commissions are expiring on January 31, 1991. Advertisements appeared in the Shakopee Valley News on November 29th and December 13th, inviting interested residents to consider serving on a board or commission and to submit an application. Letters were also sent to the Lions Club, Rotary, Jaycees, Chamber of Commerce, League of Women Voters and to a representative of the Boy Scouts and Girl Scouts, advising them of openings. Letters were also sent to all members on boards and commissions whose terms are expiring asking them to submit an application if interested in reappointment. Pursuant to the Cities guidelines for appointments to boards and commissions, an interviewing committee, appointed by the mayor, will be interviewing candidates on January 10th and January 16th. Copies of applications received thus far are attached. The Council has set January 8th as the deadline for applications. Any additional applications received after this memo goes to Council will be placed on the Council table Tuesday evening. It has been Council procedure to nominate all individuals who have submitted an application for a board or commission. The Cable Franchise Ordinance provides for a Community Access Corporation Board of Directors to oversee cable access. The board shall consist of no less than seven members including one member designated by the Cable Company. There has been an insufficient number of interested citizens the past few years to fill these terms. In fact the terms of all appointees expired but one. At a recent Cable Committee meeting, the Cable Committee members discussed this matter and decided that they would be willing to serve on this board. It is their intent to meet the same night of the Cable Commmittee - as does the Board of Adjustments & Appeals and the Planning Commissions. Staff recommends that members of the Cable Commission be appointed to the Access Corp. and that their terms coincide with their terms on the Cable Committee. In order to accommodate this, Robert Ziegler, whose terms expires in 1993 , must be appointed to a term expiring in 1994 and another individual from the Cable Committee must be appointed to fill his unexpired term. The current membership on the Cable Commission and how the Access Corp membership could be appointed is as follows: I' , TERMS EXPIRE RECOMMENDED ON CABLE CABLE COMMISSION ACCESS CORP. (5 Members) (7 Members) (3 Year Terms) (3 Year terms) 1991 Larry Moonen 1992 Lii Abeln 1992 1992 Bill Anderson 1992 1993 Bill Harrison 1993 1993 James Bastyr 1993 Appointment to 1994 Fill Mr. Moonen' s expired term 1994 Appoint Mr. Ziegler to the term expiring 1994 (In essence then, Mr. Harrison or Mr. Bastyr will fill Mr. Ziegler' s 1993 unexpired term. ) Boards and commissions and the number of vacancies occurring are as follows (names marked with an asterisk are incumbents) : PLANNING COMMISSION/BOARD OF ADJUSTMENTS & APPEALS - Two vacancies Joan Lynch* William Mars COMMUNITY DEVELOPMENT COMMISSION - Two vacancies Cole Van Horn (1st choice) Jon Albinson* Charles Brandmire* ENERGY & TRANSPORTATION COMMITTEE - One-Four vacancies John Drees* Gail Mars Joe Kelly CABLE COMMUNICATION ADVISORY COMMISSION - One vacancy Robert Green Larry Moonen* HOUSING ADVISORY & APPEALS BOARD - Two vacancies Robert Turek* Gene Juergens* BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS - Two vacancies Robert Turek* Gene Juergens* "I SHAKOPEE PUBLIC UTILITIES COMMISSION - Two vacancies (One is the expired term of Jim Kephart) Terry O'Toole Barry Kirchmeier* Charles Brandmire Dave Rockne Eldon Reinke POLICE CIVIL SERVICE COMMISSION - One vacancy Don Mertz Stan Von Bokern Steve Johnson Al DuBois COMMUNITY YOUTH BUILDING COMMITTEE - Three vacancies No applications received to date PARK & RECREATION ADVISORY BOARD - Two vacancies Charles Brandmire Steve Johnson* Robert Green Robert Tomczik* Anne Seifert Charles Herrgott BOARD OF REVIEW - (5 were appointed in 1990 of which 2 were Councilmembers) Eldon Reinke* COMMUNITY ACCESS CORP. BOARD OF DIRECTORS - Five Vacancies Lil Abeln Bill Anderson Bill Harrison James Bastyr Larry Moonen Robert Green AD HOC DOWNTOWN COMMITTEE - No Limit on Committee Size Cole Van Horn (2nd choice) RECOMMENDED ACTION: 1. Nominate to the PLANNING COMMISSION/BOARD OF ADJUSTMENTS & APPEALS: Joan Lynch William Mars 44)P 2 . Nominate to the COMMUNITY DEVELOPMENT COMMISSION: Cole Van Horn Jon Albinson Charles Brandmire 3 . Nominate to the ENERGY & TRANSPORTATION COMMITTEE: John Drees Gail Mars Joe Kelly 4 . Nominate to the CABLE COMMUNICATION ADVISORY COMMISSION: Robert Green Larry Moonen 5. Nominate to the HOUSING ADVISORY & APPEALS BOARD: Robert Turek Gen Juergens 6. Nominate to the BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS: Robert Turek Gene Juergens 7 . Nominate to the SHAKOPEE PUBLIC UTILITIES COMMISSION: Terry O'Toole Barry Kirchmeier Charles Brandmire Dave Rockne Eldon Reinke 8 . Nominate to the POLICE CIVIL SERVICE COMMISSION: Don Mertz Stan Von Bokern Steve Johnson Al DuBois 9 . Nominate to the COMMUNITY YOUTH BUILDING COMMITTEE: No applications received to date 10. Nominate to the PARK & RECREATION ADVISORY BOARD: Charles Brandmire Steve Johnson Robert Green Robert Tomczik Anne Seifert Charles Herrgott 1f 11. BOARD OF REVIEW: Eldon Reinke 12 . Nomiate to the COMMUNITY ACCESS CORP. BOARD OF DIRECTORS: Lil Abeln Bill Anderson Bill Harrison James Bastyr Larry Moonen Robert Green 13 . Nominate to the AD HOC DOWNTOWN COMMITTEE: Cole Van Horn JSC/tiv Q MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Nominations to Boards and Commissions DATE: December 31, 1990 INTRODUCTION: Pursuant to the City' s guidelines, Council shall make nominations to Boards and Commissions at their first meeting in January and make appointments at their second meeting. BACKGROUND: Some terms on the City boards and commissions are expiring on January 31, 1991. Advertisements appeared in the Shakopee Valley News on November 29th and December 13th, inviting interested residents to consider serving on a board or commission and to submit an application. Letters were also sent to the Lions Club, Rotary, Jaycees, Chamber of Commerce, League of Women Voters and to a representative of the Boy Scouts and Girl Scouts, advising them of openings. Letters were also sent to all members on boards and commissions whose terms are expiring asking them to submit an application if interested in reappointment. Pursuant to the Cities guidelines for appointments to boards and commissions, an interviewing committee, appointed by the mayor, will be interviewing candidates on January 10th and January 16th. Copies of applications received thus far are attached. The Council has set January 8th as the deadline for applications. Any additional applications received after this memo goes to Council will be placed on the Council table Tuesday evening. It has been Council procedure to nominate all individuals who have submitted an application for a board or commission. The Cable Franchise Ordinance provides for a Community Access Corporation Board of Directors to oversee cable access. The board shall consist of no less than seven members including one member designated by the Cable Company. There has been an insufficient number of interested citizens the past few years to fill these terms. In fact the terms of all appointees expired but one. At a recent Cable Committee meeting, the Cable Committee members discussed this matter and decided that they would be willing to serve on this board. It is their intent to meet the same night of the Cable Commmittee - as does the Board of Adjustments & Appeals and the Planning Commissions. Staff recommends that members of the Cable Commission be appointed to the Access Corp. and that their terms coincide with their terms on the Cable Committee. In order to accommodate this, Robert Ziegler, whose terms expires in 1993 , must be appointed to a term expiring in 1994 and another individual from the Cable Committee must be appointed to fill his unexpired term. The current membership on the Cable Commission and how the Access Corp membership could be appointed is as follows: ;TERMf 4;- TERMS S EXPIRE RECOMMENDED ON CABLE CABLE COMMISSION ACCESS CORP. (5 Members) (7 Members) (3 Year Terms) (3 Year terms) 1991 Larry Moonen 1992 Lil Abeln 1992 1992 Bill Anderson 1992 1993 Bill Harrison 1993 1993 James Bastyr 1993 Appointment to 1994 Fill Mr. Moonen' s expired term 1994 Appoint Mr. Ziegler to the term expiring 1994 (In essence then, Mr. Harrison or Mr. Bastyr will fill Mr. Ziegler' s 1993 unexpired term. ) Boards and commissions and the number of vacancies occurring are as follows (names marked with an asterisk are incumbents) : PLANNING COMMISSION/BOARD OF ADJUSTMENTS & APPEALS - Two vacancies Joan Lynch* COMMUNITY DEVELOPMENT COMMISSION - Two vacancies Cole Van Horn (1st choice) Jon Albinson* Charles Brandmire* ENERGY & TRANSPORTATION COMMITTEE - One-Four vacancies John Drees* Gail Mars CABLE COMMUNICATION ADVISORY COMMISSION - One vacancy Robert Green Larry Moonen* HOUSING ADVISORY & APPEALS BOARD - Two vacancies Robert Turek* BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS - Two vacancies Robert Turek* SHAKOPEE PUBLIC UTILITIES COMMISSION - Two vacancies (One is the expired term of Jim Kephart) Terry O'Toole Barry Kirchmeier* Charles Brandmire Dave Rockne Up , POLICE CIVIL SERVICE COMMISSION - One vacancy Don Mertz Stan Von Bokern Steve Johnson COMMUNITY YOUTH BUILDING COMMITTEE - Three vacancies No applications received to date PARK & RECREATION ADVISORY BOARD - Two vacancies Charles Brandmire Steve Johnson* Robert Green Robert Tomczik* BOARD OF REVIEW - (5 were appointed in 1990 of which 2 were Councilmembers) No applications received to date COMMUNITY ACCESS CORP. BOARD OF DIRECTORS - Five Vacancies Lil Abeln Bill Anderson Bill Harrison James Bastyr Larry Moonen Robert Green AD HOC DOWNTOWN COMMITTEE - No Limit on Committee Size Cole Van Horn (2nd choice) RECOMMENDED ACTION: 1. Nominate to the PLANNING COMMISSION/BOARD OF ADJUSTMENTS & APPEALS: Joan Lynch 2 . Nominate to the COMMUNITY DEVELOPMENT COMMISSION: Cole Van Horn Jon Albinson Charles Brandmire 3 . Nominate to the ENERGY & TRANSPORTATION COMMITTEE: John Drees Gail Mars 4 . Nominate to the CABLE COMMUNICATION ADVISORY COMMISSION: Robert Green Larry Moonen / C ff 4 . Nominate to the CABLE COMMUNICATION ADVISORY COMMISSION: Robert Green Larry Moonen 5. Nominate to the HOUSING ADVISORY & APPEALS BOARD: Robert Turek 6 . Nominate to the BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS: Robert Turek 7 . Nominate to the SHAKOPEE PUBLIC UTILITIES COMMISSION: Terry O'Toole Barry Kirchmeier Charles Brandmire Dave Rockne 8 . Nominate to the POLICE CIVIL SERVICE COMMISSION: Don Mertz Stan Von Bokern Steve Johnson 9 . Nominate to the COMMUNITY YOUTH BUILDING COMMITTEE: No applications received to date 10 . Nominate to the PARK & RECREATION ADVISORY BOARD: Charles Brandmire Steve Johnson Robert Green Robert Tomczik 11. BOARD OF REVIEW: No applications received to date 12 . Nominate to the COMMUNITY ACCESS CORP. BOARD OF DIRECTORS: Lil Abeln Bill Anderson Bill Harrison James Bastyr Larry Moonen Robert Green JSC/tiv lGq APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable 9otununicati• •mmission Quarterly or as needed on • Monday at 7 : 30 p.m. • Housing A•visory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: �� Address: /a Phone: (H) 11 i 3 y S (B) -;f,./y/c-; - How long have you been a resident of Shakopee? / °> hy Occupation: ,S-; ,-r , � / t7.Y „ 1;., Does your work require you to travel? (check one) A great deal .7--Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Lt-;7 f! ii 4 r/�_ / C T,, 0l (/ , L< / f Board or Commission in which you are interested?� � CALL) e'a /pC coo.4A) QJ../A. Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: /7 'l n;°A J.►:1-1', l '/7E /Ii Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. 2 . 3 . I hereby certify that the facts within the foregoing application are true, and correct to the best of my knowledge. / //, . Signature RETURN APPLICATION AND I e-y _ PLEDGE TO: c -; - Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 R E1VED DATE RECEIVED: DEC Q 7 7990 CII1vv ka +:rvrr, APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS /� City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5 : 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth /Building Committee As Needed !/ Name: (�l B • tax Address: 013 MQ��'V e 6-1-1-ec Phone: (H) 4 1L7 1519) (B) n _ 5191 + `l , How long have you been a resident of Shakopee? I YY1M141 g•�n 5h' Occupation: wat4'--4 I ' 3n S Tc+ Does your work require you to travel? (check one) /Not A great deal Periodically Very little at all Do you have any special interests or training which you feel a particular board or commission could use? (Use se.arate sheet if necessary) aI ,tr ' : a • ' in . .a sF i� � or commission in which you are interested? erlel��.!�� cu d soard please state briefly why you are interested in serving on this ''vgoard/commission for which you are submitting an application: 1,4eyr d in -Lo� rul �%�4-1�'e -- n- soJ iOnS )kir wi-11 re ,Iino, ro !fin . J conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. DOS OD_ Pin mu) 1045 5 V\ t A . 4 0,(1)- I 2 . 1klI1 Cud OarBi3hkp 8 47 fuIb- {. -972-z or s- sq 3 . & f\j 0-1-ex rn ui i 8 I z e . Co fid . i i & - Z 92q I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. c44 f (-P;/o.1a Signature RETURN APPLICATION AND _ FLEDGE TO: 22 — Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 RECEIV I DATE RECEIVED: rJANp31991 111 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5 : 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 :30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: cr/t / i 1')-A-/ Address: 7o 6 CY/ S/9/?/,v4S L"yj Phone: (H) 4/ 74S--- 3//a 33 (B) 7 6 302° 7 aCec 3:00 How long have you been a resident of Shakopee? 4 l o S Occupation: ti Cv 4 Does your work require you to travel? 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O•O CD 0�GH'pp G 174 w 2 ' aQ (Qwti (wj . . _ O .1 70 ° a, on A� 7 O CA c�`< p':n'G < C ca- 0bo z w ° o oq°° coCM70CM cw oa° c0yo- cs° °qo -, oo � so �0 16/ and or Commission in which you are interested? ` — Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: ,(A/ - Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable ynterest in any business , however organized, which could be construed as a conflict of interest? Yes No K . If yes , please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. l. . c t � 1�G I—' / " ! .S -.3‘ G' 7 c 3 2. ` f�� �� <`-S c." ;^-� /N- > /1"L.-<<�, ` �3 7 ? _ so*,,; 3 . (� . ,_3/:-/i) % pi-/5 S %%/2-A' 13 - 4 1---14-/-i /%-i)/1 Le-7 ‘7;3 I hereby certify that the facts within the foregoing application are true an correct to the best of my knowledge. Signature tETURN APPLICATION AND / ` 9a PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 RECFWED DATE RECEIVED: DEC z 7199U GIP( QF S {AKOPE. 161 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7: 45 a.m. Cable Communication Commission/ Quarterly or as needed Community Access Corp. on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities 1st Monday at 4 : 30 p.m. Commission Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Community Youth Building Saturday A.M. - once a Committee month Board of Review 7: 00 p.m. 2 to 3 Tuesdays in May 1 J Name: Bl& }-rte /%rcj me � c'� Address: c1J 13r� Hi' r 5+. , shaf;o , Phone: (H) L1 c1P " /So? (B) y 1S L1 8V F>, 26)� How long have you been a resident of Shakopee? 19 y ea rs Occupation: --T-CaCht }'- Does your work require you to travel? (check one) A great deal Periodically Very little XNot at all 0111011.1"— Do you have any special interests or training which you feel a particular boardor commission could se? (Use separate sheet if necessary) 819 - (.)N. v. F- tt c+� M,n n , J Ir�cic.cd,'n� ; L 5 P U C., 5 PI /Cope Ca Ale ) 6-1l a ko12Zc T6 ccP 5 . a..&1) P`72o Board or Commission in which you are interested? C_ (Th I; Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: -1-0 Con4-;nue- t- Iarn-i-alntnl S PUC . a 5 an e ffcicrd- U-k l,4`1 �,�:�h d�p� a �1P Scrt)fc to ra- s , ,Dnri rotes r n V e -. • . 1J- S Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, y�hich could be constructed as a conflict of interest? Yes No ✓ . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. Ran Ward I5DW7P0 5-0 5- 5. H rn S `1`15-yFe 2 . VirgMeerS haf;optr fete. yys- 2-1 7 3 . Dn/"?P He r m S 20 (90 \A'e rle rl J 1)r I hereby certify that the facts within the foregoing application are true and \correct to the best of my knowledge. } &cLWI RETURN APPLICATION AND i 2/3 /GO PLEDGE TO: J /Date f City Clerk City of Shakopee 129 East 1st Avenue fin;�t� Shakopee, MN 55379 .3 445-3650 'DE° 4 DATE RECEIVE' De. /T (2w SN�b o l4 / APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Names. �j ,`! 1!/ �J : �: 1. ,�' Address: Ci 3 :3 c C 7 Phone: (H) (B) �' " '1 -7.=!, y How long have you been a resident of Shakopee? ,777'-1 Y 4__/ Occupation: �� ,, c - L Does your work require you to travel? (check one) A great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary)`&`'' ,t c . ;, s Pr: s < r-c (';"C'- G lac:"6.c•A-.4 /-7 4/51 (f)iZA C A A i r� 0 / - Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: r' %?' < 1.)[ / /11 .7 • / /. / / / < /. 4 L Jz 6C ! r, r e./- r/'?.L • l /_'L'. (L � /T/'; / L -' e24/2!'./h', /e 7'14 (% •7y L i • Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. < i '/c c > n� r c> ,< /C l>G A `/J%�/� . t:Z P; 3 Y j 2:1( t//, t/ 1. t i , �7 i<7. .` h J 4 L �- 4t. ,/1A A l r 6 J I_ L' 3 ti, [\ I% %.'L. ( titr�, Z / �j / L' �C �. J �i'Li( %Y2 /9F" _/SJ /j I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION AND FLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 RECEI\1EIS DATE RECEIVED: DEC 5 1993 or SHAKOPEE _ _ J ` APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7: 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7:00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name:. r of %c ,.; ���. �: Address: cr .3 Phone: (H) (B) .S ) - 11 .73 4 How long have you been a resident of Shakopee? ca Y��� Occupation• �� " L '� c �% t Does your work require you to travel? (check one) A great deal Periodically •� Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) '( -D 4)41i1 est'( u' , `� ( T C - Cr.-- i i i S i,r7 C A A,' ic=,(f • .` 1-- pard or Commission in which you are interested? • Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: TX) rti L /107 Al e= L!y 77,47 c_/. • t:t i i`. L € ( (•L-+i i'c':. et,:" 'lrtt G- 4— , re Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, pleas= provide the details on a separate sheet of paper. • Please list three references (Name, Address and Phone) : 1(1r' ', ' .• %c"/G• El i - ) 3 �7 r 2:1( r r D 5 i•7 a. .0 A 20 A L: & =S/lit t i•?J L -r' It C- c. 3. L. , (•rffik1W/ 42 DcLf( / k. �N/�`�t'!� ( ��' -/.cr.J I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION AND SLEDGE TO: . Date City Clerk City of Shakopee 129 East 1st Avenue • • Shakopee, ISSN 55379 445-3650 REQ;E1VED DATE RECEIVED: DEC 5 1990 ctn.;OF SHAKOPEE 167 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7:00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: 1,77)(---11 M 'CZTA L- Address: tNlf' Phone: (H) l((-!` l/ (B) :37 3 J How long have you been a resident of Shakopee? - / t I"- C.t't Li Occupation: <' l( , �C �h C ; _ h �� C Does your work require you to travel? (check one) A great deal Periodically K, Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) l L� `rd or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which, you are submitting an application: A/eiv (1lAi/ M (! '(D fylsc /-r ifs ( 0/11 X17 Sent Se / 7S /\ Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No j\ . If yes , please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. 2 . Aatt-- 3 . I hereby certify that the facts within the foregoing application are true and rrect to the best of my knowledge. I ,Signature RETURN APPLICATION AND / . / /q , PLEDGE TO: Da e �/ City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: 2. / 2L • O •�— R EN71 v -1 DEC 2 01990 CITY OF SHAKOPEE )eV APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed CI, n ? . 4 (-IL Name: �l< < �- • �•1'T�� `'%�^' Address: 3 ^ /S I Phone: (H) 7 �� — Z I Z_ (B) How long have you been a resident f Shakopee? YI5 n Occupation: �S I p 6 tiT 4u/s^i- /�^�'�Cc LMS A7-7_s �� Does your work require you to travel? (check one) X, A great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) / 7 rf - s: / c; �/`= U47 " c, r//!f:7 A J A- c= / /, - n ier , _ C, � \_ / sion in which you are interested? -` E-'4:v--A. �_ t, -___ tate briefly why you are interested in serving on this ommission for which you are submitting an application: F/ 0/4.1 . i_ , c,14 , /C /7.47 .,t,4 C(.1,e,_ 1>0 ou ni-T-oL,.rJ A ,",A Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No 1.---'` . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. tK / SM Ce 2 . , i GL_ (-c.), ,,C/Y-x c<'/�e.,4/.A.. 3 . (_-W !!2 /c ^,,P , I hereby certify that the facts within the foregoing application are true an correct to the best of my knowledge. 1:/r7 lar--—-- Signature RETURN APPLICATION AND PLEDGE TO: '-`jC,Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 RECF"ED 445-3650 ju „ - 919'90 DATE RECEIVED: CITY OF SHAKOPEE / ` APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: 'eV E " a Address: a?�d,t Phone: (H) Ly49, 'd.? yf (B) `/�`� - G 30 c) How long have you been a resident of Shakopee? 3t y—' -$ Occupation: I i"1 OLtfI - AS/9-P.4C Does your work require you to travel? (check one) A great deal Periodically 4 Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) P,rv,/3/110,4 pn444IsI3 ?S/LSva..nisLi ,itr ) i 5, J' Board or Commission in which you are interested? / 442/14-e..— 7./(„tetze, Z11;n..."1-n-1.;-..t, ! i/ / Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: / dii-e---t/7-L,4 . zhi -4---- .4.--,--;--ir2-).-/-7/ Z.T.Z.,7-7.---/-, f _di /a-4ZZ AI _ 1111 ii....---e---A-1---32.1-4441,...._ //2.4, "lie:1y_, de /1/471-1.----* i/ /.v1//ti • i /LAW .���LLvri %� ��ti- i(/ .L.r° —dub. 21:7K F' - . • '"1j An- .4-e Co lict of interest�is •efined as the participation 1 'any aetivity, recommended action, or decision from which the ind -idual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No If yes, please provide the details on a separate sheet of paper. 1 Please list three references (Name, Address and Phone) : 1. (-1Or,N is S-641 nl,•d ha,41v-,--- �yS d37 2 . '\.), ►�. 70Q �7 4<55--- S..'-s-7 3 . K ief- D' ,Br. WS-- W si.3 I hereby certify that the facts within the foregoing application arr true and correct�} to the best of my knowledge. I Signature RETURN APPLICATION AND PLEDGE TO: 471 - 7-P Date City Clerk 12-27-90 still interested in City of Shakopee 129 East 1st Avenue an appointment to SPDC . jc Shakopee, MN 55379 445-3650 DATE RECEIVED: --- / l APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5 : 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 : 45 a.m. Cable Communication Commission/ Quarterly or as needed Community Access Corp. on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities 1st Monday at 4 : 30 p.m. Commission Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Community Youth Building Saturday A.M. - once a Committee month Board of Review 7 : 00 p.m. 2 to 3 Tuesdays in May �I Name:2,'A c L= �22 Address: f Sf1 �• Irl L' L� Phone: (H) 27/17/- -- ( 7 L/5f (B) 17"/ - 7n6 How long have you been a resident of Shakopee?_ (-74- Occupation: -7SOccupation: <-4=1- f (% O y G Does your work require ydu to travel? (check one) A great deal X Periodically Very little Not at all /4" Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. / r9 C' ✓' /2 2 . ��111-e ^ /A2VIIV! y/7/S _ C 213 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. (( Signature RETURN APPLICATION AND PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: • �o /6 t. APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. ,----_ r 4 Name: 7� 6-1-0(5 ( - �'6 J Q ---) Address: (94 7 `( Ze cwCl Jf` ''3 Phone: (H) 7 ;1 U Y tD (B) 7 77 / O Boardr C mmission you wish to continue serving on 6'7-1 &-C (('-( v --.) V Other Board or Commission you wish to be considered for se" c.. r // — 77-71 -ht'"� _- Police Civil Service Comm. ' /I, 0, Sign tur: /( -- c=•1-.S---f-- 0 Date RETURN APPLICATION TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 RECEIVE: DATE RECEIVED: *W 2 7 MO GT-7 Off= SHA,KOPEE J ', t APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: , 2c(r)--21,2 Address: 7.?g7c.* 5- Phone: (H) 7 S— ssE - dZ/as- Board or Commission you wish to continue serving on Other Board or mission you wish to be considered for / v Signature i�- — y� Date RETURN APPLICATION TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 "4 DATE RECEIVED: NOV 2 7 1990 en Y OF SHAKOPEE "1- APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION 71 If If you have previously completed an applicationr�.for a commission (this process has been in effect for'%i)r a years , please complete this abbreviated application foam for int- ment. -tea Kvi r •., t - Name: _ C',� (� 1'41.(s wv ,�� 5 ) l� Address: ( ;);;1. ! I,�( :c'i /���.� u(d.) ` .f•. 57.11,�t, Phone: (H) '" ` " 1 (B) Board or Commission you wish to continue serving on ` r) \ Other Board or Commission you wish to be considered for j Signature ' Date RETURN APPLICATION TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 DATE RECEIVED: fiia ko 4if" APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: J(:) /") re@ S Address : // L/6 c,11,c kSon� S,C Phone: (H) / 96 - d`f7‘ (B) 3 7r2 - aI gC Board or Commission you wish to continue serving on (i77f o. 2$6, Other Board or Commission you wish to be considered for Signature // /c?/1�,Q pate RETURN APPLICATION TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 F DATE RECEIVED: Z CITY OF S lAMASEE .* .. . ) 6r APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: Robert Tu:ek Address: 731 W . 10th. Ave . , Shakopee, MN 55379-2222 Phone: (H) 496-2059 (B) 881-5811 Ext . 244 Board or Commission you wish to continue serving on Building Code Board of Adjustments & Appeals and Housing Advisory & Appeals Board Other Board or Commission you wish to be considered for Signature November 23, 1990 Date RETURN APPLICATION TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 RECE!VNI NOV 2 61990 DATE RECEIVED: ,'r1B.CIF Stt 4J(O - 1 ' ? APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: exy/fA--`L`s &:4AJDA,f/ zr- Address: 641/7) �O�,v, a,�, .F7 Phone: (H) - (B) Board or Commission you wish to continue serving on CnAM l,/ti'/ 1/4 r)/0474-A/% <-O,"fA/i/S O N Other Board or Commission you wish to be considered for f/Ti41TiZS COMM/Ss)C,V — /6,)s1X' /&,C/E'e. i' 'li'��� ����� Signature is /) Date Date RETURN APPLICATION TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 DATE RECEIVED: /49' ` APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS / City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5 : 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee YouthBuilding Committee As Needed Name: l�"as�``.l 1"1 1_�'��� Address: 0 i 3 kali') l 1 6 h'-ec- Phone: (H) "i"l ll/` ( 5 9 (B) "I 3q- 5 zci + How long have you been a resident of Shakopee? I i(Y1��61'�t1 ( 9' J 'qtt Occupation: Does your work require you to travel? (check one) A great deal Periodically Very little 2Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) 3'iV9 I. Ln P.r\V/171uir 't ' j ;t1e, v Board or Commission in which you are interested? �heX �J C1,4'Y 6 /1/( Trial.�f;(1-fin ��r Please state briefly whichwhy you ou aare submitting an applicatiore interested in serving n•this Board/Commission fo Y �- Sol c� �?n I 0u1 I v\�xrs 4e cl i n heA(/ curl ,.�, i i-e, per+ fl -fit) sur erlu�r r�r. r -t p r h gym ci d u��t��i� c�� t �� I/ p1.1141 O.u iatt w H4-1 re0ije,(tvru' �� prooi- ns Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business , howeer organized hichfcould bbe constructed as a conflict of interest? Yes No please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : i. DL O Irl CU Pjn YY1 U i 1045 J V1 K ore, A y-P.. . 4 (p - 133 \ 2 . ki,1ll '!d. l:arn1 "Kr5bop 847 ruIkr = . -q72-L or 445= 2-148q 3 . v f\jo+2Y'marl r1 812) f. , Co . Rd - .7- tiq& - z•92q I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Ax_f 4o.162o i Signature RETURN APPLICATION AND PLEDGE TO: Z o q ' City Clerk Date City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: ; N 0 3 1y9i APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable 9 nunicati• •mmission Quarterly or as needed on Monday at 7 : 30 p.m. Housing A.visory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: _-� � �/t Address: /:1--,A0 ,i _ (�J� -.•: ,., Phone: (H) v. (.) y!_5 - (B) -•,/),/`-; - How long have you been a resident of Shakopee? / `1kc� Occupation: t' r z'. r v)j •J;I0 Does your work require you to travel? (check one) A great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) y 11i7--i ct /4/ Board or Commission in which you are interested? (.- f t 0,41,LJ QI VY AMt*A,/ Please state briefly why you are interested in serving on this Board/Commission for which you are submitting 'an application: /Z )s A'i�'l <`:�'y'��JA '' 7 Al 4(c r Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 2 . 3 . I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION AND PLEDGE TO: �r7 - � •7 - Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 ` 445-3650 t DATE RECEIVED: : DEC P 71990 C11 l v� /b t APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAXOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name• V ijI & MIN R.5 Address 1 ° 13 I''\AR 1 15tnACCopes2. i fvIN Phone: (H) Le ¶S (B) `J3`\ - 17-00 Board or Commission you wish to continue serving on other Board or Commission you wish to be considered for ?\flr1r / 4 0.-A vnMtS Lor. EP. /\/ /tAel\ Sijnn ure IO Date RETURN APPLULT;ON TO City Clark nc kTer=lCsi._!-, Avoa`t" r4_, city of Shakopee 129 East 1st Avenue 0.4)c--) CZ-. &.-5T Shakopee, Mn. 55379 445-3650 DATE RECEIVED: 400 719 • Currently serving on CDC for a term expiring 1/31/93 . ItJ- APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7: 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee POA..1 Youth Building Committee As Needed /Name: . ai,!�c.J����� Address: /P?-2 Phone: (H) ""6 ' ? 77 ( (B) I23 -4/ 6 How long have you been a � resident of Shakopee? Z /yfac3 Occupation: �'Q4:'74, Does your work require you to travel? (check one) A great deal Periodically Very little —Not at all Do you have any special interests or training which you feel a particular board or commission coulq use? (Use separate sheet if necessary) //i yracs SEf-'E/' ar<) 444.4) ed,A'S //t/ D-A/Lf� /it/ �G�i�L�1��/ 1 /// C5. Board or Commission in which you are interested? Adj Ami / , 'rd) %GAJ/<<:fay J444, 1 Please state briefly why cyou acre submitting an applicare interested in tion: this Board/Commission for which you ry,diet„: •1 Z q . ‘..z tialtesei2141: /-a) 4f-eel/ZIA 7j;'f_ l /? • �� 4 Q G,� 7//e. ,h4/0;/ , Conflic of interest is defined as the participation in any activity, recommended rom which the jindividual hass or could have the potential toreceivepersonal gain, it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. dile, 4gJ4!' '.G`- 2. L E/ 3 � 6le /� I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. /4-4,,/- Signature RETURN APPLICATION AND PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 RFS DATE RECEIVED: 1 7 tiftY 1 4 g APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 :00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7:00 p.m. Police Civil Service Commission As Needed Shakopee/� Youth Building Committee As Needed Name: f'fl?j SeAr ' Address: 738 6C0-7` 3f( Phone: (H) 4 o(v33 (B) fig- 823 How long have you been a resident of Shakopee? Z dea/-041-71v-hadc d-� Occupation: Mei► CoafGt i llfe7 iq /On CcWeer,i(ce Ctrs ; al/Ve/ OF 5 -7-hvOia5 Does your work require you to travel? (check one) A great deal Periodically Very little ✓Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) �/ 'Itlz° (�2G1�5 e�C i RIG= w; 1O�G' , afK ? k2e0 ; r='0 /L`Le-kl < v'iScr ctAd Recrea, Vriee,toy-. Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: /9s SGS , rlder/fi 2 aoh ;k rss-ed iacr ea,/-, c-/ ofkred -to 4e 0(4n FAI w/4 recreate baL-Cq/17 ;1.L avtdp cr)r/ titlen5i- �o wd/Ad b2 pc-f 0 �ry /1 a.;- Gt/vr �u d 9`0w jd succi ss Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. t d 5haa' 3-e(erl5 ,531 50(,01-i, /kb/vies 49 2 - /25 / 2 . 6'67)1 11f3e�-r� � h.dfviia4 728 � if S7Lrre--/- 445-- 484 3 . I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. 141.41-e Sign ture RETURN APPLICATION AND /77/9/ PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 RECEnirz , DATE RECEIVED: UN 0 7 199J CM, OF SH CCpEE APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS l ` City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of Adjustments and Appeals 1st Thursday after 1st Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4: 30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name:ribi4I c f�� I Col / Address: 1/e74-43f7/1 (1;7- C Phone: (H) `f S J L/8,3.4 (B) 69 -) s--// How long have you been a resident of Shakopee? s j r ��iZS Occupation: __!cr S Does your work require you to travel? (check one) A great deal Periodically Y Very little Not at all Do you have any special interests or training which you feel a particular board or_commission could u e? (Use separate sheet if necessary) / y ,is !-,- y/Lc Pic G'fil,"1/ OA/ ala , C% S`in411'1'. A-1,1 'd ^e ea eZeilk/i iI;.,-/7"/ cd or Commission in which you are interested? 2- K5 � why you are interested in serving on this Please state briefly you are submitting Board/Commission for which bmitting an application: Conflict of interest is defined as the participation in any activity, recommended action, decision receivefrom personal gainndwhether has or could have the potential to it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No • If yes , please provide the detailson a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. lG f -�"-rn , /)24 /�/t1h;'41 hiirLG 174-/-S--- ///J (-, '`�yl� - i7E 2. 5.- -./,-/,/ ,01;," / /-, 4Ld, i % �37Sf %yfReZ- Zz-, rte. (-C�" //�L!;/l ��°'hi2 ( / r 4i(- i hereby certify that the facts within the foregoing application are) rue a d orrect to the best of my knowledge. & it Z. - . j"liZt Signare RETURN APPLICATION AND //1/ / PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: /17 APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: ' . -e64e. ' S Address: , 2- /46 Ls14 c 1AC/r`rte / Phone: (H) (B) Board or Commission you wish to continue serving on /70t- - 0-Le-a--01 ,(179fielo 62ud -ze.2e, a-A tiama ear44 Other Board or CommissionY ou wish to be considered for Si at re Date • RETURN APPLICATION TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 • 445-3650 DATE RECEIVED: / t J APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: /-- �i /'J i . G'.///1 Address: �j /� /71/:77/47r- 7'2 / / Phone: (H) ,S-- e//9- - (B) 732- , '-/5J Board or Commission you wish to continue serving on Other Board or Commission you wish to be considered for T Signature /- � - i/ Date RETURN APPLICATION TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 DATE RECEIVED: //1/2/ C_ /Gf APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5 : 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 : 45 a.m. Cable Communication Commission/ Quarterly or as needed Community Access Corp. on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities 1st Monday at 4 : 30 p.m. Commission Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Community Youth Building Saturday A.M. - once a Committee month Board of Review 7 : 00 p.m. 2 to 3 Tuesdays in May Name: /4 � / �v ' Address: / 7.` cT //f Phone: (H) �/ /� - /tom (�� (B) (/ 6 - How long have you been a resident of Shakopee? -17/' -- i/ ;?'_ Occupation: • e 1/T LI 4L/c7= Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) 5-:' %'r%_/-'//`ff ,,t--- Board ^TBoard or Commission in which you are interested? tel %- / e r� / l' it !/ �'�// /_, r eQ/moi r <- (�/)�/-7 j' i' S, / Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes ,,-4o If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1•L/ s r ic ,, ' � - - /eFs 1/1 /7 (N) e/15'.---? Iii / ' y � / *C 2.� , ,-LlAq•4" i ///r / I /L' G.. 7 i ;/" f/� S-0/7 r/° S Y9 6-- k.3 L 3 . /1YetiX^-b ..diZ/i'L/Y%6</?.- 70..40-t' ? v (! S<</s-L ?v2 /ei : --S ^G4L6 I hereby certify that the facts within the foregoing application are true and co at to;,:pie best of my knowledge.C 4) c,t)---- /J Signature RETURN APPLICATION AND /' /1 I PLEDGE TO: / `% _ • , / 7' ! Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: LUG 1 81990 CITY OF SHAKOPEE tat SFFCIAL INTERr T With 26 .'='ar'= J . service to the cc rlt; in the i_apaci t; n4 a e i� =h r irT I have a strong interest ard commitment t t } _ _ , � � r.. =mr,i 1 �.m�'ri ' l .h e 1 .a a:�t enforcement _ . the - � CUr i no this period I have m=oved up in m;. cancer from duty , to ~er a an,t'+ , and later to Lieutenant . I f- . . I have a broad i•,n,_ :1ed of h._ a enforcement s,' tem •:per a " . - During t h . = time , t . T _ , I • a, _ dealt with ~ - =•re -, [' labor� _r o a n : �y . i _ . - a _ , •irJl 'e sc:tt count, Per :nne i system, both .from a member = _= Li - _ J - supervisor . Some of my training include'_ numer.ou= supery i _.or: labor relations , and human relations. I ~feel my experience could be of a benefit to t` 1 =_ commission . WHY INTERESTED : Once again , with over half my life in law enforcement , I have a natural interest in this area. I think that the Police Department is at a time where it is going to make some major changes in both its size and direction . I feel I can be of a benefit in some of these changes in an advisory capacity to the council . As the system gets larger , it becomes more complex , and more care has to be used in the development of rules to insure compliance with many laws. Having experienced many of these same areas of concern as our department grew, I may be able to assist the city by sharing some of the experiences we went through . CONFLICT OF INTEREST : I checked thi = block as "ye-_" for what could be construed as a conflict of interest by some . My brother is a member of the Shakopee Police , but wi 1 1 be retiring in 1991 . However , even if he stayed I would not view i t as a conflict . I feel I am my own person , and would not be influenced in any manner by this . In a small community it is impossible to avoid any area of possible conflict . It is no different than if a relative of theplanning ,..1 commission were to need a permit etc . , so I do not view this as a i c _rifli =t but felt I should address it . CITY OF SHAKOPEE BOARDS AND COMMISSIONS VOLUNTEER PARTICIPATION PLEDGE 1) I agree to attend an annual Board/Commission evening orientation held in January once during my first two years on the Board/Commission. YES i/ NO 2 . I agree to read the agenda material provided prior . to the Board/Commission meetings so that I am prepared to participate in discussion. / YES 1// NO 3 . I agree to read and use the attached "How To Aid Discussion By Asking The Right Questions" to enhance my performance as an active Board/Commi/ssion member. YES ✓ NO 4 . I agree to offer discussion on the pros and cons of the policy/issue being discussed and agree to refrain from personal criticism directed toward citizens, applicants, fellow Board/Commission members and staff. YES NO 5 . I acknowledge the City's requirements regarding attendance (Outlined in Section B, Subparagraph I) and understand that I can be removed from a Board/Commission because of poor attendance. YES NO 6. I agree to call City Hall to notify the appropriate staff person when I canno attend a regularly scheduled meeting. YES V NO 7 . I agree to refrain from voting on issues where I have a conflict of intere YES NO 9j )./ Applicahit � / % z�i /(7 Date / ff APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The 3caras ar.d Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5 : 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7: 45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: JOSEPH L . KELLY Address: 8920 EAGLE CREEK BLVD . Phone: (H) 496-1513 (B) 445-1448 How long have you been a resident of Shakopee? 4 YEARS Occupation: CONTRACTOR/FNGINFFR Does your work require you to travel? (check one) A great deal Periodically x Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) M. B .A. --TRAINING IN TRAFFIC ENGINEERING (CIVIL ENGINEERING) Board or Commission in which you are interested? TRANSPORTATION AND ENERGY Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: TRANSPORTATION ISSUES WILL BE CRITICAL TO THE DEVELOPMENT OF SHAKOPEE, BOTH NOW AND IN THE FUTURE. I AM INTERESTED IN BEING PART OF THE PROCESS WHICH WILL HELP DIRECT THIS DEVELOPMENT, ESPECIALLY THE PROSPECT OF LIGHT ..RAIL TRANSIT . Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No X . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. BRUCE LONEY PRIOR LAKE, MN 447-4230 (W) 2. JOE ZAK SHAKOPEE, MN 445-8828 3. TOM RALPH WAUSAU, WI 715-675-2738 I hereby certify that the facts within the foregoing application are true and, coro the best of my knowledge. /7 ' Signature l RETURN APPLICATION AND FLEDGE TO: 1-8-91 Date City Clerk City of Shakopee - 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: PP/ CITY OF SHAKOPEE BOARDS AND COMMISSIONS VOLUNTEER PARTICIPATION PLEDGE 1) I agree to attend an annual Board/Commission evening orientation held in January once during my first two years on the Board/Commission. YES X NO 2 . I agree to read the agenda material provided prior to the Boara/Commission meetings so that I am prepared to participate in discussion. YES X NO 3 . I agree to read and use the attached "How To Aid Discussion By Asking The Right Questions" to enhance my performance as an active Board/Commission member. YES X NO 4. I agree to offer discussion on the pros and cons of the policy/issue being discussed and agree to refrain from personal criticism directed toward citizens, applicants, fellow Board/Commission members and staff. YES X NO 5. I acknowledge the City's requirements regarding attendance (Outlined in Section B, Subparagraph I) and understand that I can be removed from a Board/Commission because of poor attendance. YES X NO 6. I agree to call City Hall to notify the appropriate staff person when I cannot attend a regularly scheduled meeting. YES X NO 7. I agree to refrain from voting on issues where I have a conflict of interest. YES X NO /L r jApplicant 1-8-91 Date ', ONSENI MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: 1991 Cigarette Licenses DATE: January 3 , 1991 INTRODUCTION and BACKGROUND: Although the City Code does not specifically state that the Council shall approve applications for a cigarette license, in the past, the City Attorney has advised that it would be in order to authorize the City Clerk to issue cigarette licenses. Prior to the issuance of any license, the County Treasurer will be contacted to make sure taxes have been paid. RECOMMENDED ACTION: Authorize the City Clerk to issue cigarette licenses for 1991 . (No need to list all licensees. ) /4 1990 CIGARETTE LICENSES 90-1 Valley Liquor Inc. 1102 MN Valley Mall 90-2 Jim & Lucys Inc. 201 West First Avenue 90-3 Cleve ' s Red Owl 828 East First Avenue 90-4 Valleyfair (Cedar Fair) One Valleyfair Drive 90-5 Shakopee Eagles 220 West 2nd Avenue 90-6 Wampach's Restaurant 126 West First Avenue 90-7 Budget Liquor (Family Dining) 6268 Hwy 101 90-8 Berens Market 123 West 2nd Avenue 90-9 Snyder Drug (Drug King) 1128 Shakopee Town Sq. 90-10 Raceway Park (Racing Promotions) 1 Checkered Flag Blvd. 90-11 Mpls Northstar Auto Auction 7700 State Hwy 101 90-12 Riverside Liquors, Inc. 507 East First Avenue 90-13 Koehnen's Standard 804 East First Avenue 90-14 Juba 's Inc. 1100 Shakopee Town Sq. 90-15 Hennen ICO 807 East First Avenue 90-16 Eastman Drug 214 S. Holmes Street 90-17 Cy' s Amoco 312 West First Avenue 90-18 American Legion Post #2 1266 East First Avenue 90-19 Holiday Stationstore #083 444 East First Avenue 90-20 Rock Spring Supper Club 1561 East First Avenue 90-21 Sport Stop 101 South Lewis Street 90-22 Anchor Glass Hwy. 101 & C.R. 83 90-23 VFW 4046 132 East First Avenue 90-24 Brooks Food Market #28 (Gateway) 615 Marschall Road 90-25 Brooks Food Market #42 (Gateway) 1147 County Road 83 90-26 Perkins Family Restaurant 1205 East First Avenue 90-27 Total Mart 234 West First Avenue 90-28 Tom Thumb Store #250 590 S. Marschall Road 90-29 Clairs Bar (Backstretch) 124 South Holmes St. 90-30 Super 8 Motel 581 Marschall Road 90-31 Minnesota Concessions, Inc. 1100 Canterbury Road 90-32 Roberts Drug 814 East First Avenue 90-33 K-Mart 1200 Shakopee Town Sq. 90-34 Corp. Tool Inc. (Arnies) 122 East First Avenue 90-35 The Shakopee House 1583 East First Avenue 90-36 Canterbury Inn 1244 Canterbury Road 90-37 Bret Becca (Pullman) 124 West First Avenue 90-38 Super America 1155 East First Avenue 90-39 Dairy Queen 835 West First Avenue 90-40 Stonebrooke 2693 County Road 79 90-41 Backstretch RV Park 8855 - 13th Ave. East 90-42 Canterbury Concessions, Inc. 1100 Canterbury Road c We are currently in the process of receiving applications for 1991 licenses. /6 MEMO TO: Dennis Kraft, City Administrator Tom Steininger, Chief of Police FROM: Steve Hurley, MIS Coordinator .2 SUBJECT: Police Department Phone System Purchase DATE: December 26, 1990 INTRODUCTION: The Police Department plans to purchase a new phone system for which it has budgeted $14 , 000 in its 1991 Capital Equipment fund. BACKGROUND: The Police department currently operates a four line com-key phone system similar to that in City Hall. They have been experiencing problems typical of that type system but possibly more critical in a police setting. These include difficulty obtaining a line because all the lines are being used, line or intercom privacy, and lack of flexibility in standard phone features. They have also been experiencing electro-mechanical failures in which lines have been in use but the corresponding button has not been lighted. In anticipation of replacing the existing phone system "ball-park" figures were received early in 1990 so an appropriate dollar amount could be budgeted for 1991. Since then eight telephone vendors and seven different phone systems have been evaluated in the past several weeks. As can be seen on the attached evaluation sheets primary importance was given to Ease of Use, Training, Warranty and Service. Since we did not have to go to a bid situation because the dollar value is under $15, 000 we are not locked into a selection based entirely on cost of the system. This greatly improves the thoroughness of the evaluation process and ensures the selection of a vendor and phone system that will be of the highest quality. Four of the eight vendors were eliminated based on gross evaluation of their product, the warranty, service, training or intuitive feeling about the vendor. Evaluation of the remaining four vendors was made using a weighting system and point value assigned to each of seven categories. Of 240 possible points the lowest score was 188 and the highest was 219 . 16 � The top two vendors, Executone and Communications World were virtually identical with an advantage going to Comm. World in the maintenance agreement cost and an advantage to Executone in the overall cost and the upgrade cost. Both vendors seem very willing to provide a high level of support. Aside from the cost of the system these two vendors out-pointed the others in three major areas. EASE OF USE . . . Both provide on-site or remote programming of the phone features and will train a user to provide the service in-house. A major portion of the keys are programmable with system features or as speed store number bins. User documentation is provided at each station. Button layout is simple and user friendly. TRAINING . . . Both provide on-site or off-site training at no cost for the life of the system. They also are willing and able to provide training at flexible times to cover personnel working other shifts. WARRANTY . . . Executone offers 2 years on parts and labor, while Comm. World offers 3 years on parts and 1 year on labor. Other vendors offered 1 year P & L or a variation. Other areas considered in the evaluation were upgrade cost and references. UPGRADE COST . . . This cost was based on expanding the proposed system from 6 lines/25 phones to 12 lines/40 phones. When the proposed system cost plus the expansion cost were added Executone came out slightly ahead of Comm. World ($396 difference) . REFERENCES . . . Both vendors received excellent references. Other considerations not evaluated on a point basis were things like size of the company, years in business, number of technicians and trainers available, and whether the company sold many different phone systems or was more specialized. RECOMMENDATION: Based on the dollar value of the quote and the evaluation process attached it is recommended that Executone of Minneapolis, Inc. be selected to provide a six line, twenty-five phone system to the police department at the quoted price of $10, 012 . It is also recommended that Executone be paid 50% or $5, 006 of the contract prior to installation because of the high up-front costs of labor, cabling, etc. The remaining 50% would be paid upon cut- over of the system and its successful operation. REQUESTED ACTION: Move to approve the purchase of a six line, twenty-five station Encore CX telephone system from Executone of Minneapolis for the police department at a total price of $10, 012 ; one-half ($5, 006) to be paid prior to installation the other half upon acceptance by the City. VENDOR: PHONE SYSTEM EVALUATION Executone WEIGHT POINTS WEIGHT CATEGORY DESCRIPTION (1-5) 1 (1-10) X POINTS EASE OF USE 5 9 45 Programmability Remote, on-site, in-house person trained Documentaion Yes Button layout Excellent Button flexibility All keys programmable TRAINING 5 10 50 Hours Flexible, can cover odd shifts. Location On-site Cost $0 for life of system. WARRANTY 4 9 36 Parts 2 years Labor 2 years SERVICE 4 7 28 Hours 24 hour emergency availability. T & M cost $62 per hour labor charge. Availability 2 hour, emergency; 24 hour, routine. Maint. agree. cost $1446 per year. QUOTE $10,012 3 10 30 UPGRADE COST 2 10 20 12 lines/40 phones $289/489 + 215/phone — $4490 $10012 + 4,490 — $14,502 REFERENCES Excellent 1 10 10 PHONES Brand: Encore CX Styles: 8 Button 21 Button 33 Button w/LCD TOTAL POINTS 219 POSSIBLE POINTS 240 / L ' ° VENDOR: Communications PHONE SYSTEM EVALUATION World WEIGHT POINTS WEIGHT CATEGORY DESCRIPTION (1-5) (1-10) X POINTS EASE OF USE 5 9 45 Programmability Remote, on-site, in-house person trained Documentaion Yes Button layout Excellent Button flexibility All keys programmable TRAINING 5 10 50 Hours Flexible, can cover odd shifts. Location On-site Cost $0 for life of system. WARRANTY 4 9 36 Parts 3 years Labor 1 year SERVICE 4 8 32 Hours 24 hour emergency availability. T & M cost $56 per hour labor charge. Availability 2 hour, emergency; 24 hour, routine. Maint. agree. cost $700 per year. QUOTE $11,043 3 9 27 UPGRADE COST 2 7 14 12 lines/40 phones $310/395 + 210/phone = $3855 $11,043 + 3,855 = $14,898 REFERENCES Excellent 1 10 10 PHONES Brand: Toshiba Styles: 10 key 20 key w/LCD TOTAL POINTS 214 POSSIBLE POINTS 240 //‘ .tom VENDOR: 1 PHONE SYSTEM EVALUATION Norstan � WEIGHT POINTS WEIGHT CATEGORY DESCRIPTION (1-5) (1-10) X POINTS EASE OF USE 5 9 45 Programmability Remote, on-site, in-house person trained Documentaion Yes Button layout Excellent Button flexibility All keys programmable TRAINING 5 8 40 Hours Business hours Location On-site Cost $85/hour after initial sessions WARRANTY 4 7 28 Parts 1 year Labor 1 year SERVICE 4 6 24 Hours 24 hour emergency availability. T & M cost $85 per hour labor charge. Availability 2 hour, emergency; 24 hour, routine. Maint. agree. cost Time and materials + $2.95/phone QUOTE $11,367 3 8 24 UPGRADE COST 2 9 18 12 lines/40 phones $515/270 + 169/phone = $3320 $11,367 + 3,320 = $14,687 REFERENCES Excellent 1 10 10 PHONES Brand: Advantage Styles: 6 key 12 key w/LCD 24 key w/LCD TOTAL POINTS 189 POSSIBLE POINTS 240 CONSENT i6 a. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1990 Fund Transfers DATE: January 3, 1991 Introduction Council approval of various fund transfers for 1990 is requested. Background Due to various events in 1990, Council approval of the below listed fund transfers is requested. 1. Transfer remaining balance of $3,616.64 from the MEBCO (Motel) Capital Projects Fund to the 86A TIF Debt Service Fund in order to close out the capital projects fund. 2. Transfer remaining balance of $3,938.08 from the Sr. Highrise Debt Service Fund to the 86B TIF Debt Service Fund in order to close out the former. 3. Transfer the remaining balance of $193,553.16 from the 72 Improvement Debt Service Fund to the Capital Improvement Fund in order to close out the former. 4. Transfer the remaining balance of $42,949.83 from the 79A Improvement Fund to the Capital Improvement Fund to close out the former. Council may want to discuss transferring the monies into the Capital Equipment Fund versus the Capital Improvement Fund. It should be kept in mind that aside from interest income, transfers in from other funds is the only source of monies for the CIF. 5. Transfer from Sewer Fund operating cash to Sewer Debt Service $84,000 for debt payments in 1991. 6. Transfer from the CIF to the 1988 Improvement Capital Projects fund $1,130.06 to cover the cash overdraft. 7. Transfer from the Downtown Capital Projects Fund to the related Debt Service Fund 87A GO TIF, $226,483.11 to close the capital projects fund. 8. Transfer from the Capital Equipment Fund to the General Fund $265,855.05 for the purchase of the following items; Admin Computer Computer Marketing 1,649.00 Ib lor Police Squads (3) Farmington Ford 38,337.00 Deputy Registrar 28.50 Carb & Turbo 703.14 M V Gas 1,200.00 Lightbars Streichers 1,504.00 Printers (2) Computerland 2,600.00 Computers (3) Blue Star 6,432.60 Protable Radio Motorola 768.00 C D Siren Fesler's 10,853.44 Fire Dry Suits Underwater Am. 5,950.00 Printer Computerland 1,957.00 Copier Devney 3,995.00 Air Paks Clarey 4,705.00 Pickup Hastings Auto 16,095.00 Ziebart 110.00 Deputy Registrar 5.50 Custom Fire 14,855.00 Smoke Ejectors MN Conway 1,737.00 Nozzles MN Conway 2,475.00 Hose MN Conway 4,928.00 Computer P C Express 3,682.00 Radios Motorola 3,440.00 Engineering Computer Ameridata 6,086.36 Printer Ameridata 1,823.00 Radio Link Comm. Auditors 1,369.24 Street Case Loader Case 88,616.00 Bobcat Lano 24,168.07 Bobcat Trailer Lano 2,795.00 Deputy Registrar 183.20 Shop Diesel Pump Westside Equip 2,510.00 Redfield 280.00 Park Mower MTI INC. 10,014.00 Total 265,855.05 9. Transfer from the TIF Trust Fund to the following debt service funds for 1991 debt service payments; 1986A TIF Refunding 245,000.00 1986B GO TIF 185,000.00 1987B GO TIF 155,000.00 1987A GO TIF 165,000.00 1988B GO TIF 120,000.00 / 1989A GO TIF 345,000.00 10. Transfer from the TIF Trust fund to the 1986A GO TIF Debt Service fund to provide the balance of the funds needed for the approved defeasance of the bonds - $95,989.04. Action Requested 1. Transfer remaining balance of $3,616.64 from the MEBCO (Motel) Capital Projects Fund to the 86A TIF Debt Service Fund in order to close out the capital projects fund. 2. Transfer remaining balance of $3,938.08 from the Sr. Highrise Debt Service Fund to the 86B TIF Debt Service Fund in order to close out the former. 3. Transfer the remaining balance of $193,553.16 from the 72 Improvement Debt Service Fund to the Capital Improvement Fund in order to close out the former. 4. Transfer the remaining balance of $42,949.83 from the 79A Improvement Fund to the Capital Improvement Fund to close out the former. 5. Transfer from Sewer Fund operating cash to Sewer Debt Service $84,000 for debt payments in 1991. 6. Transfer from the CIF to the 1988 Improvement Capital Projects fun $1,130.06 to cover the cash overdraft. 7. Transfer from the Downtown Capital Projects Fund to the related Debt Service Fund 87A GO TIF, $226,483.11 to close the capital projects fund. 8. Transfer from the Capital Equipment Fund to the General Fund $279,213.55 for the purchase of equipment. 9. Transfer from the TIF Trust Fund to the following debt service funds for 1991 debt service payments; 1986A TIF Refunding 245,000.00 1986B GO TIF 185,000.00 1987B GO TIF 155,000.00 1987A GO TIF 165,000.00 1988B GO TIF 120,000.00 1989A GO TIF 345,000.00 10. Transfer from the TIF Trust fund to the 1986A GO TIF Debt Service fund $95,989.04 to provide the balance of the funds needed for the approved defeasance of the bonds. CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: County Road 17 - Cooperative Agreement DATE: January 2, 1991 INTRODUCTION: Scott County has submitted a Cooperative Agreement to City staff for execution regarding the County Road 17 Project. BACKGROUND: Scott County will be reconstructing County State Aid Highway (C.S.A.H. ) 17 in 1991 from County Road 42 south to C.S.A.H. 12 . A portion of that highway is within the City Limits of Shakopee, namely that portion from County Road 42 to County Road 72 . The project consists of reconstructing the existing pavement and adding 8 foot wide bituminous shoulders, along with the associated grading and drainage work. At several isolated areas, the County has designed curb and gutter sections with associated storm sewers, rather than the drainage ditch sections utilized for the majority of the project. These areas are mainly along existing homes where it appears the County is trying to save trees, avoid large slope easements due to the topography, avoid utility pole relocations and in one case reduce the impact on an existing home built relatively close to the existing highway. In 1986, the County adopted a policy for cost participation with Cities and other agencies. Attachment No. 1 is a copy of the entire policy. In that policy on Page 3 and 4, it states that the County will pay for 50% of storm sewer costs and 50% of curb & gutter costs. The City will pay the remaining costs. The County has now submitted a Cooperative Agreement for consideration by the City Council of Shakopee to cover the City's 50% share of the curb & gutter and storm sewers associated with this project. Attachment 2 is a copy of the entire Cooperative Agreement. On the very last page of this agreement, the City of Shakopee' s portion of this project has been calculated at $26, 912 . 00 including engineering costs. The total estimated construction costs for this project are $2, 425, 655. 00. It should also be noted that the City of Prior Lake's share of this project is estimated at $4 , 433 . 15. The County is now requesting that the City of Shakopee agree to this amount by executing the attached Cooperative Agreement. Staff recommends against executing this agreement at this time, for the following reasons: Staff believes the intent of the original Scott County Policy adopted in 1986, was to cover additional items that the City would be requesting on County projects, such as sidewalks, storm sewer or curb & gutter. Typically, a County Highway would be constructed to urban standards (curb & gutter) within the urban portion of Cities and rural standards (ditches) elsewhere in the County. If the County were improving CSAH 17 immediately south of urban Shakopee (from Junior High School south) it would seem appropriate to construct an urban section and the City should then pay its portion. But the proposed project is not adjacent to urban Shakopee, but rather is located in the extreme south end of the City, from C.R. 42 south to the southern City Limits. There is no need to construct an urban section in these areas, as far as the City is concerned. In addition, the project does not consist of a full urban section, but rather just isolated areas along the highway. The reasons for utilizing the curb and gutter in these areas is mainly to reduce the County's easement costs to construct ditches. The area proposed for curb and gutter do not even consist of a standard urban cross section, but rather utilizes a rural cross section modified by adding curb and gutter to it. Based on these facts, staff does not feel that the City should agree to contribute $26, 000.00 towards this project. Staff does not dispute the design decision to utilize curb and gutter in these areas. It may very well be the best alternative at these areas based on topography, trees, homes, etc. But, the curb and gutter areas were not requested by the City of Shakopee, does not conform to urban cross section standards and was mainly utilized to save on easement costs to the County. Therefore, staff feels that the County should bear the costs completely. Staff has passed on these comments to the County Highway Engineer, but he has simply responded that the County policy requires the City to pay these costs, regardless of whether or not the City requested the improvements. Without changing the policy, the County Engineer feels it should be strictly enforced. In researching the history that created this policy in 1986, a Task Force consisting of 2 City Administrators (not Shakopee) , 2 Township Board Members and the County Highway Engineer was formed to create this policy. It does not appear to staff that the Cities or townships were represented on this task force well, in regards to engineering/technical expertise. ltit ALTERNATIVES: 1. Table action on the County Road 17 Cooperative Agreement and direct the appropriate City officials to meet with County officials to examine the Scott County Policy adopted in 1986 and explore alternatives which would clarify the City's financial participation on County Projects in non-urban areas. 2 . Execute the Cooperative Agreement. 3 . Deny the request. STAFF RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to table action on the County Road 17 Cooperative Agreement and direct the appropriate City officials to meet with County officials to examine the Scott County Policy adopted in 1986 and explore alternatives which would clarify the City' s financial participation on County Projects in non-urban areas. DH/pmp COUNTY /<K ATTACHMENT 1 COUNTY OF SCOTT HIGHWAY DEPARTMENT POLICIES FOR COST PARTICIPATION WITH MUNICIPALITIES, STATE OF MINNESOTA AND OTHER AGENCIES JULY, 1985 Revised March, 1986 Adopted July, 1986 Correction - Page 4, Item G - December, 1988 ,1'It COUNTY OF SCOTT HIGHWAY DEPARTMENT Policies for cost participation with municipalities, State of Minnesota and other agencies . PURPOSE To establish policies for determining appropriate division of cost participation to be used by the County of Scott in funding cooperative highway and street construction projects with municipalities, Minnesota Department of Transportation and other agencies. SCOPE The establishment of cost policies is consistent with Minnesota Statutes, Section 162.7, Subdivision 1, Minnesota Statutes Section 373. 01, Subdivision 4 and Minnesota Statutes Sec. 471.59 and amendments. PREMISES The basic premise is that the county pay costs peculiar to county needs and municipalities pay costs peculiar to municipal or local needs. DEFINITIONS B-Bikeway: A facility for bicycle travel. 1. Class I Bikenath - A completely separated facility designed for the exclusive use of bicycles. Crossflows by pedestrians and motorists are minimized. 2. Class II Bikelane - A restricted facility designated for the exclusive or semi-exclusive use of bicycles. Through-travel by motor vehicles or pedestrians is not allowed, however vehicle parking may be allowed; cross-flows by motorists, for example to gain access to driveways or parking facilities, is allowed; pedestrian cross-flows, for example to gain access to parking facilities or associated lane use, is allowed . 3. Class III Bikeroute - A shared facility designated as such by signs placed on vertical posts or stencilled on the pavement. Any bikeway which shares its through traffic right-of-way with either or both moving (not parked) motor vehicles and pedestrians is considered a Class III bikeway. / A- Policies for Cost Participation Page 2 C- Contributing Flow: A storm sewer procedure that considers that each agency participates in proportion to its share of the design discharge for each section of sewer between inflow points. This method is used by the Minnesota Office of State Aid on all projects except where federal participation is anticipated. M- Municipality: Any city within Scott County. P- Peak Discharge: A storm sewer method that considers that each agency's share is the ratio of its peak discharge through each section of sewer between inflow points to the summation of peak discharge for all agencies participating in the section of sewer between inflow points . R- Roadway: The portion of a highway within limits of construction. S- Standard Specifications: Minnesota Department of Transportation Standard Specifications for Highway Construction, latest edition and/or supplement thereto. - State Aid Manual : Manuals published by the Minnesota Department of Transportation outlining State Aid policies. - State Highway: Highway under jurisdiction of the State of Minnesota . T- Trunk Line: Main conveyor of storm sewer system. T- Township: Any Township within Scott County. U- Utilities: Water, heating, electric, storm sewer, gas, sanitary, telephone, telegraph, street lighting conduit, etc. /4 /r* Policies for Cost Participation Page 3 COUNTY PARTICIPATION County A. Right of Way - Participation Townships and Municipalities 100% Right of way for parking lanes requested by Municipality/Township Townships & Municipalities 0% B. Grading - Townships & Municipalities 100% C. Surfacing - Townships & Municipalities 100% Surfacing of parking lanes requested by Municipality/Township Townships & Municipalities 0% D. Storm Sewer - County' s participation is based on the State Aid formula as defined in State Aid Manual No. 5-892.600-.605 which uses the ratio of contributing flows except on federally funded projects where the peak discharge formula is used to arrive at the percentage of allowable State Aid funds. 1. Trunk lines - Townships & Municipalities 50% of County' s contributing flow 2. Catch basins and leads, within the county highway and at the curb returns of side street entrances that drain onto the county highways - Townships & Municipalities 50% I Policies for Cost Participation Page 4 County Participation E. Concrete Sidewalk 1. New sidewalk - concurrent with or subsequent to county construction project. Townships & Municipalities 0% 2. Replacement sidewalk - concurrent with or subsequent to construction except where County Engineer determines existing to be worn out (Worn out - treat as new sidewalk) Townships & Municipalities 100% 3 . New sidewalk prior to construction of County Construction project. Townships & Municipalities by negotiation F. Concrete Curb and Gutter 1. New Construction Townships & Municipalities 50% 2. Replacement (except where County Engineer determines existing to be worn out - worn out, treat as new) Townships & Municipalities 100% G. Concrete Driveway Entrances 1. New Construction Townships & Municipalities 50% 2. Replacement (except where County Engineer determines existing to be worn out-worn out, treat as new) Townships & Municipalities 100% Jtk Policies for Cost Participation County Page 5 Participation H. Municipal Utility Relocation or Reconstruction on Roadway and Bridges 1. Initial installation performed after October, 1969 without a permit or not in compliance with a county permit. Townships & Municipalities 0% 2. Relocation or reconstruction for new, improving or replacing unserviceable existing facilities (County Engineer shall determine if existing facility is unserviceable or serviceable) Townships & Municipalities 0% 3 . Relocation necessitated because of addition of parking lane requested by the Municipality/Township Townships & Municipalities 0% 4. Relocation or reconstruction required solely because of County Construction procedures. Townships & Municipalities 100% 5 . Initial installation impossible or impractical to construct to previously established grade or geometrics. Townships & Municipalities 100% I. Private Utility Relocation or Reconstruction. 1. Initial installation was within county right-of-way. 0% Townships & Municipalities 'lit Policies for Cost Participation Page 6 County Participation J. Traffic Signal Installation 1. No Trunk Highways Involved - - Proportional to number of Townships & Municipalitieslegs that are County Highways (i.e. - 2 of 4 entering legs are County Highways - participation equals 50%) . 2 . One or More Trunk Highway Legs ** - - Proportional to number of Townships & MunicipalitiesCounty Highway legs and in accordance with Mn/DOT policy. 3 . Temporary Traffic Signals 0% *** Townships & Municipalities * - Electrical power shall be furnished by the Township or Municipality. Maintenance for all signals on county roads, except by special agreement with Mn/DOT, shall be furnished by Scott County. The entire cost of any subsequent revisions, modifications, or updatings of a traffic signal originally installed in accordance with the provisions of this cost participation policy, even to the extent of complete reconstruction, will be borne in the same manner as the initial installation. ** - Electrical power and maintenance for all signals in this category shall be furnished by Mn/DOT or the municipality (except by agreement with Mn/DOT) . *** - By cooperative agreement between the Township/Municipality and the County, the entire cost of a temporary signal shall be borne by the Township/Municipality. (This applies only to locations where permanent traffic signals are planned for future installation. The County will absorb the entire cost of installing a temporary traffic signal to accommodate detour or bypass traffic in conjunction with a construction project at a location where no permanent signal is planned) . Full credit for the Township/ Municipality' s investment will be applied toward their participation in a permanent traffic signal if installed within the time limits set forth in the cooperative agreement. This credit may be extended should circumstances beyond the Township/ Municipality' s control delay the installation of the permanent signal beyond said time limits. The County will maintain temporary signals. The Township/Municipality will furnish electrical power to operate the device. / tk Policies for Cost Participation Page 7 County Participation K. Bridges Townships & Municipalities by negotiaton L. Street Lighting - Continuous (Fixture and bases) * 1. New Installation. Townships & Municipalities 0% 2. Replacement (except where County Engineer determines existing to be not serviceable) . Townships & Municipalities 100% M. Street Lighting - Individual Installation (Fixture & bases)* 1. New Installation and Replacement (meets warrants) . Townships & Municipalities 100% *Electrical power shall be furnished by the Township or Municipality. �G x Policies for Cost Participation Page 8 County Participation N. Bikeways 1. Class I , Townships & Municipalities 25% 2. Class II a. Adjacent to sidewalk and motor vehicles. Townships & Municipalities 25% b. Surfaced shoulders. Townships & Municipalities 50% 3. Class III , Townships & Municipalities 50% 4. Bikeway/Road Grade Separation. Townships & Municipalities by negotiation 5 . Bikeway signing. Townships & Municipalities 100% 0. Engineering includes design costs which are costs incurred prior to the award of the contract and Contract Administration costs which are costs incurred subsequent to the award of contract. 1. Design and/or Contract Administration performed by County and based on Municipality/Township' s share of contract construction. Townships & Municipalities by negotiation 2. Design and/or Contract Administration performed by Municipality/ Township and based on County' s share of Contract Construction. Townships & Municipalities by negotiation ATTACHMENT 2 14 A- _ SCOTT COUNTY marl HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST 612) 496-8346 JORDAN, MN 55352-9339 FAX(612) 496-8365 BRADLEY J.LARSON Highway Engineer DANIEL M.JOBE Asst.Highway Engineer-Design DON D.PAULSON November 30 , 1990 Asst.Highway Engineer-Construction Mr. Dave Hutton City of Shakopee 129 East First Avenue Shakopee, MN 55379 n-P./NY..!" Re : SAP 70-617-09 Dear tton: Enclosed are two copies of Agreement No. 17-9002 for the above referenced project. Please sign and return both copies to this office . One fully executed Agreement will be sent to you. If you have any questions or would like any further information, please contact this office. Sincerley, 0J2 BrCe-----15‘. ley J. Larson, P .E . County Highway Engineer BJL/kmg Enc . An Equal Opportunity/Affirmative Action Employer Agreement No . 17-9002 State Aid Project No . 70-617-09 CSAH 17 City of Shakopee County of Scott CONSTRUCTION COOPERATIVE AGREEMENT THIS AGREEMENT, Made and entered into this day of , 19_, by and between the County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County" and the City of Shakopee, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City" . WITNESSETH: WHEREAS , The County and the City have been negotiating to bring about the improvement of County State Aid Highway 17 from 443 feet south of CSAH 12 to 300 feet south of CR 42 (Engineer' s Stations 129+00 to 297+00) as shown on the County Engineer' s plans for State Aid Project 70-617-09 which improvement contemplates and includes grading, aggregate base , plant-mixed bituminous surface, storm sewer, curb and gutter, landscaping and other related improvements; and WHEREAS , The above described project lies within the corporate limits of the City, and - 1 - /4 At Agreement No. 17-9002 WHEREAS , The County Engineer has heretofore prepared an engineer' s estimate of quantities and unit prices of material and labor for the above described project and an estimate of the total cost for contract work and engineering in the sum of Twenty-six Thousand Nine Hundred Twelve Dollars and zero cents ( $26 , 912 . 00 ) . A copy of said estimate (marked Exhibit "A" ) is attached hereto and by this reference made a part hereof; and WHEREAS, It is contemplated that said work be carried out by the parties hereto under the provisions of M. S . Sec . 162 . 17 , Subd. 1 . NOW, THEREFORE, IT IS HEREBY AGREED: I The County or its agents will advertise for bids for the work and construction of the aforesaid Project No. 70-617-09 , receive and open bids pursuant to said advertisement and enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder, according to law in such case provided for counties . The contract is in form and includes the plans and specifications prepared by the County or its agents , which said plans and specifications are by this reference made a part hereof. - 2 - iLk Agreement No. 17-9002 . II The County shall administer the contract and inspect the construction of the contract work contemplated herewith. The City Engineer shall cooperate with the County Engineer and his staff at their request to the extent necessary, but shall have no other responsibility for the supervision of the work. III The City shall reimburse the County for its share in the construction cost of the contract work for said project and the total final contract construction cost shall be apportioned as set forth in the Division of Cost Summary in said Exhibit "A" attached hereto . It is further agreed that the Engineer' s Estimate referred to on Page 2 of this agreement is an estimate of the construction cost for the contract work on said project and that the unit prices set forth in the contract with the successful bidder and the final quantities as measured by the Engineer shall govern in computing the total final contract construction cost for apportioning the cost of said project according to the provisions of this paragraph. Iv In addition to payment of the City' s proportionate share of the contract construction cost, the County and the City further agree to - 3 - /I /‹ Agreement No. 17-9002 participate in the Preliminary Engineering, which includes all costs of planning, design and preparation of plans and specifications , in an amount of eight percent ( 8%) of the cost of construction. The County and City further agree to participate in the construction engineering, which includes the complete staking, inspection and supervision of the construction, in an amount of five percent ( 5%) of the final contract amount . Participation of engineering costs by the City shall be the same percentage as the total construction participation. The cost of the items in which the County shall participate shall be based on the unit prices in the contract and the final construction quantities as determined by the Project Engineer in charge. The County and the City shall participate in the cost of the storm sewer construction as per recommendation of the Hydraulics Engineer of the Minnesota Department of Transportation and the Scott County Highway Department' s proposed "Policies for Cost Participation with Municipalities . " V The City shall , based on the contract price, deposit with the Scott County Treasurer ninety percent ( 90%) of the estimated City' s share of the construction and engineering costs as partial payment within thirty ( 30) days after award of contract and execution of this Agreement , whichever is later. - 4 - /6,k Agreement No. 17-9002 The remaining amount of the City's share of construction and engineering costs of this project shall be paid to the County upon completion of the project and submittal to the City of the County' s final , itemized, statement of the project costs . In the event the partial payment exceeds the City' s share of these final costs , such overpayment shall be returned to the City by the County. VI The County Engineer shall prepare monthly progress reports as provided in the specifications . A copy of these reports shall be furnished to the City upon request . VII All records kept by the City and the County with respect to this project shall be subject to examination by the representatives of each party hereto. VIII The County reserves the right not to issue any permits for a period of five ( 5 ) years after completion of the project for any service cuts in the roadway surfacing of the County Highway included in this project for any installation of underground utilities which would be considered as new - 5 - leis Agreement No. 17-9002 work; service cuts shall be allowed for. the maintenance and repair of any existing underground utilities . IX The City agrees that any City license required to perform electrical work within the City shall be issued to the Contractor or the County at no cost to the Contractor or the County. Electrical inspection fees shall be not more than those established by the State Board of Electricity in the most recently recorded Electrical Inspection Fee Schedule . All fees , permits , bonds , etc . , shall be issued to the Contractor or the County at no cost to the Contractor or the County. X The City shall, at its own expense, remove and replace all City owned signs that are within the construction limits of this project. XI Upon completion of this project, the County, at its expense, shall place the necessary signs and the City, at its expense, shall provide the ; enforcement for the prohibition of on-street parking on that portion of County State Aid Highway No. 17 constructed under this project. No modification of the above parking restrictions shall be made without first obtaining a resolution from the County Board of Commissioners permitting said modification. - 6 - l« Agreement No . 17-9002 XII Neither the County, its officers, agents or employees , either in their individual or official capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or cause of action of any kind or character arising out of , allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the City, or arising out of the negligence of any contractor under any contract let by the City for the performance of said work; and the City agrees to defend, save and keep said County, its officers , agents and employees harmless from all claims, demands , actions or causes of action arising out of negligent performance by the City, its officers, agents or employees . XIII It is further agreed that neither the City, its officers , agents or employees , either in their individual or official capacity, shall be responsible or liable in any manner to the County for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the County, or arising out of the negligence of any contractor under any contract let by the County for the performance of said work; and the County agrees to defend, save and keep said City, its officers , agents and employees harmless from all claims, demands , actions or causes of action arising out of negligent performance by the County, its officers , agents or employees . - 7 - /4 Agreement No . 17-9002 XIV It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any claims , damages , actions , or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. XV It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that may or might arise under the worker' s Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the City shall in no way be the obligation or responsibility of the County. - 8 - 14 k. Agreement No. 17-9002 Any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees , agents or independent contractors of the City, and that any and all claims that may or might arise under the Worker' s Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said County employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the County and shall in no way be the obligation or responsibility of the City. XVI The provisions of M. S . 181 . 59 and of any applicable local ordinance relating to Civil Rights and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this agreement as though fully set forth herein. - 9 - Ilk Agreement No. 17-9002 State Aid Project No. 70-617-09 CSAH 17 City of Shakopee County of Scott IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF SHAKOPEE By Mayor ( SEAL) Date And City Administrator Date COUNTY OF SCOTT ATTEST: By By County Administrator Chairman of Its County Board Date Date Upon proper execution, this agreement will be legally valid and binding. 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O M O 0 cu '-y fv c+ 0 W 0 O lD '0 Z 'O (1) O '00 0 C0 Kn (D CD () (-I- (D +CD CD CO CD K > 0 0 Cl) 'I H co V x V 01 0 H 4- 4- H -tea CO w a c� c•r A vi \wJ1 V1 IN-' -N-1 '0 H H H H OHl N) 0\ N H a1 ON l 0 0 1 � 4- \n \O • co 0 ON co 0 0 O•O 0. 0. H O H O \O 1 ON \.0 Co 4-' 0 0 0 .4- 4 0 CO 0 O\ 0 H 0 Co ON 4: \O 0 0 /6 �-- O O O C 3 ►-+ �-' ►-' cD O cr. W W ( c* ... to tD UI O O +> VD 0 CO al I-. Cu r O T N I--� C I 7 C, CD 7 -4 lD 0 a O O • C O O 0 0 n O O O c* n 0o Co w g 1—, co ow t0 f-+ O V O N O Co ct O 0 O O O O O ct A > • () C') 4k 0 --4 co y 0 0 oB U] CCD CCD gy3 CD 7 cn ►�C 00tri7 In a S 520 Cl) (� c+ 7' N � W W - • tD . .A - • t0 V 0) U7 0 • b 3 0 D c1 c") I n o 3 's c-) -S c'] co . v rn > CD v O N O op cp 3+ O O O O 1f16. rY\ OONSENT MEMO TO: Mayor Laurent and City Councilmembers FROM: Dennis R. Kraft, City Administrator RE: 1991 Pay Plan Clarification - Resolution No. 3340 (Amended 1/8/91) DATE: January 8 , 1991 INTRODUCTION: Earlier today it was discovered that in order to clarify the pay plan as desired by staff several other procedural motions are necessary. BACKGROUND: Staff would like to request that the 1991 Pay Plan Clarification agenda item remain on the consent agenda. Included in this memo is a listing of the actions requested by staff. The listed actions will provide for clarification of the pay plan and provide a correct procedural path to bringing the 1991 Pay Plan for Non Union Employees into order. (Attached is an amended exempt employee compensation schedule. ) The major change in the schedule as compared to the schedule included with the original agenda packet is that it provides clarification as to how the schedule impacted certain employment classification positions and eliminates an across the board extra week vacation for certain employment classifications. In the past, the extra week vacation was approved for positions as deemed appropriate by the City Administrator. Staff is proposing that this practice be maintained. ALTERNATIVES: 1 . Move to reconsider the Council motion made at the December 18 , 1990 meeting adopting the exempt employee compensation schedule. 2 . Move to approve Resolution No. 3340, A Resolution Amending Resolution No. 3329 Adopting the 1991 Pay Schedule. 3 . Do not approve Resolution No. 3340. 4 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative no. 1 and no. 2 . ACTION REOUESTED: 1 . Move to reconsider the motion that was made at the December 18 , 1990 Council meeting adopting the exempt employee compensation schedule and vote in the affirmative. it )1t.... 2 . r - 2 . Move to approve the exempt employee compensation schedule as submitted at the December 18 , 1990 Council meeting and vote in the negative. 3 . Offer Resolution No. 3340, a Resolution Amending Resolution No. 3329 Adopting the 1991 Pay Schedule for the Officers and Non Union Employees of the City of Shakopee and move its adoption. Attachment # 1 EXEMPT EMPLOYEE COMPENSATION SCHEDULE (included in 1991 Pay Plan) January 8, 1991 1. The following schedule shall be utilized to determine the amount of additional compensation for certain exempt employees. Exemption Category 1 - 4% increase Attends on the average four evening meetings per month and conducts and/or attends other City business meetings outside regular business hours. Eligible position classifications - City Administrator and Assistant City Administrator Exemption Category # 2 - 3% increase Attends on the average two evening meetings per month and conducts and/or attends other City business meetings outside regular business hours. Eligible position classifications - City Planner, Public Works Director, City Clerk and City Attorney Exemption Category #3 - 2% increase Regularly called upon to attend meetings outside of normal business hours and conduct and/or attend other City business meetings outside regular business hours. Eligible position classifications - Finance Director, Program Supervisor and Police Chief Exemption Category #4 - No increase Nature of position provides that it shall be classified as exempt. Eligible position classifications - Building Official , Asst. Police Chief and MIS Coordinator au9lpaypin CONSENT MEMO TO: Mayor Laurent and City Council Members FROM: Dennis R. Kraft, City Administrator RE: 1991 Pay Plan Clarification - Resolution No. 3340 DATE: January 3 , 1991 INTRODUCTION: On December 18 , 1990 the City Council approved Resolution No. 3329 adopting the 1991 Pay Plan. Staff would like to request that City Council consider adopting Resolution No. 3340, amending the 1991 Pay Plan to provide documented clarification of how the Pay Plan was established. The proposed resolution would also clarify several items for interpretive purposes. BACKGROUND: Implementing the 1991 Pay Plan and subsequent Council action has raised several issues that should be clarified. They are as follows: 1. On December 18 , 1990 Council adopted the Pay Plan with specified salaries for certain longevity steps. The intent was to freeze certain employees at the 12-31-90 pay levels until the next longevity step is due or the following year increase in the Pay Plan whichever came first, rather than reduce the pay of the employee due to the 1991 top step being lower than the 1990 top step. It would be beneficial if there is specific Council action setting the pay for those employees at their wage level as of 12/31/90 since it is different than the figures illustrated in the 1991 Pay Plan. 2 . The resolution adopting the 1991 Pay Plan did not address whether all employees would receive an increase of $5. 00 in the insurance benefit package. This left it open to interpretation whether the singles would or would not get an increase in the cash payment they get in addition to the insurance benefit. The cash payment partially closes the gap between benefit received by the "singles" verses the "families" . It was staff' s intent that all employees, regardless of the level of insurance coverage, receive the $5. 00 increase. This is consistent with what has been done in preceding years. 3 . Four employees are making moves on the Pay Plan that do not affect the structure of the plan but are individual cases of where they should be placed on the plan. The new "reclassification" position of executive secretary should be addressed by Council as to what step the individual should be placed on the plan. On the 1991 Pay Plan as approved by Council staff did include the executive secretary position specified on the top step. The three "new" "temporary" employees in the Recreation Dept. all have enough seniority in the Shakopee Community Recreation operation to be placed at their respective top steps in the City Pay Plan. Council action should specify on which step in the Pay Plan these employees should be placed. When staff developed the 1991 Pay Plan, we prepared a set of Pay Plan notes which address the steps taken in developing the Pay Plan. The notes did contain provisions which clarified each of the aforementioned items, however, they were not incorporated into the resolution adopting the 1991 Pay Plan. Therefore, at this time, staff would like to recommend Council approval of Resolution No. 3340 which amends Resolution No. 3329 adopting the 1991 Pay Plan. (See attachment #1) The proposed resolution is merely a housekeeping item which serves to clarify the action taken by City Council at the December 18 , 1990 meeting. There is no cost impact of the proposed amendment to the 1991 Pay Plan as compared to the Pay Plan adopted by City Council at their last meeting, with the exception of the Recreation Program Supervisor position which was Step 3 . This person does have a tenure of ten years in this position and is now serving as an acting department head. ALTERNATIVES: 1. Move to approve Resolution No. 3340, a resolution amending Resolution No. 3329 , adopting the 1991 Pay Schedule. 2 . Do not approve Resolution No. 3340. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REOUESTED: Offer Resolution No. 3340, a resolution amending Resolution No. 3329, adopting the 1991 Pay Schedule for the officers and non-union employees of the City of Shakopee, and move its adoption. ' G RESOLUTION NO. 3340 A RESOLUTION AMENDING RESOLUTION NO. 3329 ADOPTING A 1991 PAY SCHEDULES FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, the City Council of the City of Shakopee on December 18 , 1990 approved Resolution No. 3329 adopting the 1991 Pay Schedule for the officers and non-union employees of the City of Shakopee; and WHEREAS, the City Council of the City of Shakopee finds it desirous to clarify certain aspects of the 1991 Pay Schedule; NOW, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the footnotes to the 1991 Pay Schedule as shown in Exhibit A be and become part of the 1991 Pay Schedule for the officers and non-union employees of the City of Shakopee. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 8th day of January, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney / l Exhibit A 1991 Non-Union Pay Plan Notes 1. No COLA Adjustments 2 . Eliminated 5% Corridor 3 . Changed Blend from 51% points 49% market to 75% points 25% market. 4 . Developed an Exempt Employee Compensation Schedule (see attachment #1) . Exempt Employee increases are a one time increase applied in 1991. The increase was calculated into the pay plan formula under the "other adjustment" category. 5 . To minimize the cost impact, the wage increases were phased in. Rather than having a partial increase on January 1, 1991 and a supplementary increase on July 1, 1991; the 1991 total wage adjustments per classification were decreased by 25% and the resulting increases were applied on January 1, 1991. 6 . Employees whose top steps were decreased after all adjustments (Police Chief, Public Works Dir. , Asst. Police Chief and Custodians) will receive a 2% lump sum payroll payment on April 1, 1991. Said payment shall be reported as 1991 taxable income. The lump sum shall be calculated based on their hourly rate as of Dec. 31, 1990. Additionally, the employees 1991 top step for pay plan purposes shall not be impacted by said lump sum payment. 7 . Employees whose top steps decreased (Police Chief, Public Works Director, Assistant Police Chief and Custodians) as a result of the 1991 pay plan will be frozen at their wage as of December 31, 1990. Step increases will be implemented when appropriate and shall be based on the rate for the step as specified in the 1991 pay plan. 8 . City contribution for Health, Life and Disability Insurance was increased by $5. 00 from $245 per month to $250 per month. Employees selecting single coverage coverage will continue to receive reimbursements. They will also receive the additional $5 per month increase as cash on a quarterly basis in conjunction with payroll. 9 . Temporary seasonal employees salaries are to be increased 4% for 1991. 10. No change in the elected officials or Fire Dept. salaries for 1991. 11. For the purpose of determining position classifications, employees were kept at their original TSP point values unless their classification was changed as a result of successfully 7L ) t completing the reclassification process. 12 . One position reclassification was included in determining the 1991 pay plan. The executive secretary position was created with the individual filling that position placed at Step IV as of January 1, 1991. 13 . The 1991 scattergram will be submitted to DOER for review and comment in early 1991 to ascertain if the City is in compliance with Pay Equity guidelines. If DOER advises that we are not in compliance, further adjustments to the 1991 pay plan may be proposed prior to December 31, 1991. 14 . With a new Community Recreation Dept. being established by City in 1991, Community Recreation employees will be placed at the following position classification and steps as of January 1, 1991: Program Supervisor - Step #6 Clerk/Typist I - Step #4 Receptionist - Step #4 Upon the completion of an evaluation of this department by the City Administrator, these positions will be re-evaluated to determine the appropriateness of the aforementioned position classifications. Attachment # 1 EXEMPT EMPLOYEE COMPENSATION SCHEDULE 1. The following schedule shall be utilized in determining exempt employees and their exemption category. All exempt employees in exemption categories 1 - 3 shall receive one extra week vacation. Exemption Category 1 - 4% increase Attends on the average four evening meetings per month and conducts and/or attends other City business meetings outside regular business hours. Eligible position classifications - City Administrator and Assistant City Administrator Exemption Category # 2 - 3% increase Attends on the average two evening meetings per month and conducts and/or attends other City business meetings outside regular business hours. Eligible position classifications - City Planner, Public Works Director, City Clerk and City Attorney Exemption Category #3 - 2% increase Regularly called upon to attend meetings outside of normal business hours and conduct and/or attend other City business meetings outside regular business hours. Eligible position classifications - Finance Director, Program Supervisor and Police Chief Exemption Category #4 - No increase Nature of position provides that it shall be classified as exempt. Eligible position classifications - Building Official, Asst. Police Chief and MIS Coordinator au9lpaypin ! (2N MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: 1991 Liaison Appointments DATE: December 27, 1990 INTRODUCTION: It has been the custom that the liaison appointments are made at the first Council meeting of the year. The attached lists the Council liaison appointments made in 1990 as well as the delegate and alternate to the Association of Metropolitan Municipalities. In addition a Councilmember should be appointed to serve as an ex-officio member on the Shakopee Valley Convention/Visitors Bureau. The Bureau meets on the 3rd Tuesday of the month from 8: 30 to 9: 30 or 10: 00 a.m. Resolution No. 2667 adopted on December 16, 1986 provides that an employee may request a hearing before an appeal committee. The committee shall be comprised of two Councilmembers and the City Attorney. The Councilmembers names shall be drawn by lot on a case by case basis. There is no request for the establishment of this committee at this time. ACTION REQUESTED: 1) Election of Acting Mayor for 1991 2) Make Liaison appointments to: Park & Recreation Advisory Board Shakopee Public Utilities Commission Planning Commission - deleted for 1989 & 90 Purchasing Committee (2 members - deleted for 1990 Downtown Committee - deleted for 1990 Sewer Backup Claims Committee (2 members) - deleted for 1990 Shakopee Valley Convention/Visitors Bureau Murphy's Landing Community Development Commission Scott County Board School Board AMM Delegate AMM Alternate JSC/tiv 1- 1990 COUNCIL LIAISON APPOINTMENTS VICE MAYOR GLORIA VIERLING SHAKOPEE COMMUNITY RECREATION ' STEVE CLAY SHAKOPEE PUBLIC UTILITIES COMMISSION JERRY WAMPACH PLANNING COMMISSION NONE PURSCHASING COMMITTEE NONE DOWNTOWN COMMITTEE NONE SEWER BACKUP CLAIMS COMMITTEE NONE SHAKOPEE VALLEY CONVENTION/VISTORS STEVE CLAY BUREAU MURPHY'S LANDING BOB SWEENEY COMMUNITY DEVELOPMENT COMMISSION JOE ZAK SCOTT COUNTY BOARD BOB SWEENEY SCHOOL BOARD GLORIA VIERLING Association of Metropolitan Municipalities - Delegate Gary Laurent Alternate Gloria Vierling /6 H 0-€67)AtAie ` pkys .�. �-�~- - b I . - - 13. h Su, CofLcEr MEMO TO: Dennis Kraft, City Administrator / ��� FROM: Dave Hutton, Public Works Director SUBJECT: Shumway Street, 3rd Avenue to 6th Avenue Scott Street, 6th Avenue to 7th Avenue DATE: January 2, 1991 INTRODUCTION: Attached is Resolution No. 3332 receiving a report and calling for a public hearing on street improvements to Shumway Street, between 3rd Avenue and 6th Avenue including Scott Street, between 6th Avenue and 7th Avenue. BACKGROUND: On October 9, 1990 the City Council of Shakopee ordered the preparation of the feasibility report for street improvements to Shumway Street between 3rd Avenue and 6th Avenue and Scott Street between 6th Avenue and 7th Avenue by Resolution No. 3297. The feasibility report has been completed and the report is attached for Council review. The Council needs to hold a public hearing on the project to determine if the project should be ordered or not. Attached is Resolution No. 3332, which receives a feasibility report and calls for a public hearing on the proposed improvements. The Resolution sets a date for the public hearing for January 22 , 1991 at 7: 30 P.M. ALTERNATIVES: 1. Adopt Resolution No. 3332 and hold a public hearing on the proposed improvements on January 22, 1991. 2 . Adopt Resolution No. 3332 but schedule the public hearing for a different date. 3 . Do not adopt Resolution No. 3332 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3332, A Resolution Receiving a Report and Calling a Hearing on Improvements to Shumway Street, Between 3rd Avenue and 6th Avenue and Scott Street, Between 6th Avenue and 7th Avenue, Project No. 1991-1 and move its adoption. DH/pmp / 74' RESOLUTION NO. 3332 A Resolution Receiving A Report And Calling A Hearing On Improvement To Shumway Street, 3rd Avenue to 6th Avenue Scott Street, 6th Avenue to 7th Avenue Project No. 1991-1 WHEREAS, pursuant to Resolution No. 3297 of the City Council adopted October 9 , 1990 a report has been prepared by David E. Hutton, Public Works Director, with reference to the improvements of Shumway Street, 3rd Avenue to 6th Avenue and Scott Street, 6th Avenue to 7th Avenue by Street Reconstruction, and this report was received by the Council on January 8 , 1991. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of Shumway Street, 3rd Avenue to 6th Avenue and Scott Street, 6th Avenue to 7th Avenue by Street Reconstruction in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $233 , 670 . 00 . 2 . A public hearing shall be held on such proposed improvements on the 22nd day of January, 1991, at 7 : 30 P.M. , or thereafter, in the Council Chambers of City Hall, at 129 East 1st Avenue and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3 . The work of this project is hereby designated as part of the 1991-1 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney I70- FEASIBILITY REPORT FOR IMPROVEMENTS TO SHUMWAY STREET BETWEEN 6TH AVENUE AND 3RD AVENUE AND IMPROVEMENTS TO SCOTT STREET BETWEEM 6TH AVENUE AND 7TH AVENUE IN SECTION 1 RANGE 23 TOWNSHIP 115 CITY OF SHAKOPEE SCOTT COUNTY, MINNESOTA I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Date /2 r//,9c2 Registration No. 19133 . DECEMBER 1990 _ 174. T TABLE OF CONTENTS — ITEM PAGE NO. Introduction 1 Scope I. Shumway Street, 6th Avenue to 3rd Avenue A. Background Information 1 B. Existing Roadway 1 - 2 C. Existing Utilities 2 II. Scott Street, 6th Avenue to 7th Avenue A. Background Information B. Existing Roadway 2 - 3 C. Existing Utilities 3 III. Shumway Street, 3rd Avenue to 2nd Avenue — A. Background Information 3 B. Existing Roadway 3 C. Existing Utilities 3 Proposed Improvements I. Shumway Street, 6th to 3rd and Scott Street 6th to 7th 4 - 6 II. Shumway Street, 3rd to 2nd 6 — Cost Estimate 6 - 7 Funding Sources 7 Special Assessments 8 Summary and Conclusions 9 Appendix 1 - 19 / 7Q.. INTRODUCTION The City Council of Shakopee ordered the preparation of a Feasibility Report for street improvements to Shumway Street between 3rd Avenue and 6th Avenue and Scott Street between 6th Avenue and 7th Avenue by Resolution No. 3297 on October 9 , 1990 . SCOPE This Feasibility Report evaluates the feasibility of reconstructing Shumway Street, between 3rd Avenue and 6th Avenue, and reconstructing Scott Street, between 6th Avenue to 7th Avenue. All existing infrastructure elements (street, utilities, etc. ) were evaluated, improvements recommended, cost estimates prepared and funding strategies developed by this report. The project scope was expanded to include that portion of Shumway Street between 3rd Avenue and 2nd Avenue. PART 1 - SHUMWAY STREET BETWEEN 3RD AVENUE AND 6TH AVENUE A. Background Information This street is located within the Original Plat of the City of Shakopee. All blocks are 300 feet long with 16 feet wide alleys at midblock. Block numbers 43 , 44 , 60, 61, 68 and 69 are located adjacent to this street. Holmes Park makes up all of Block 61 and is located on the west side of Shumway Street between 4th and 5th Avenues. The existing zoning for all abutting properties is R-2 , Urban Residential. This zone allows single family and twinhomes. The majority of the existing homes are located on corner lots and face the east west streets, although there are several driveways off Shumway Street. B. Existing Roadway The earliest records available at City Hall indicate that this street was constructed to its current standards in 1954 . Prior to that date the street was probably either gravel or substandard pavement. In 1954 , storm sewers, curb & gutter and the current pavement section were constructed. Improvements to this street since 1954 have essentially consisted of overlaying, seal coating and isolated street patching. The existing pavement is extremely deteriorated to the point where it 1 requires more than normal maintenance. There are many transverse and longitudinal cracks, alligator cracking, large areas of patching and curb & gutter deficiencies. The existing pavement is 44 feet wide with curb & gutters on both sides of the street. The existing right-of-way is 80 feet. There are no sidewalks on Shumway Street, but several of the cross streets have sidewalks (See Map in Appendix) . C. Existing Utilities There is no existing sanitary sewer or watermain on Shumway Street. In this area of the City, the sanitary sewer and watermain are located on the east-west streets, rather than on Shumway Street. Consequently, there is sewer and water mains crossing Shumway Street at 3rd, 4th, 5th and 6th Avenues. Please refer to the map in the Appendix showing the existing sewer and water system in this area. The age of the sewer and water mains on these cross street varies, as follows: 3rd Avenue - New sewer/water installed in 1989 . 4th Avenue - Original sewer/water. Installed in approximately 1945. 5th Avenue - Sewer/water was replaced in 1985 . All properties located adjacent to Shumway Street are receiving sewer and water service from the east-west streets. The existing storm sewers on Shumway Street are shown on the map in the Appendix. This storm sewer was installed in 1954 with the street construction. PART 2 - SCOTT STREET BETWEEN 6TH AND 7TH AVENUE A. Background Information This street is located within the Original Plat of Shakopee. The existing zoning and block lengths are identical to Shumway Street. Block numbers 84 and 85 abut this street. All existing homes are on corner lots facing 6th or 7th Avenue, although there are driveways off Scott Street. B. Existing Roadway According to records, this street was constructed in 1964 . At that time curb & gutters, 6" gravel base and 3" bituminous pavement were constructed. 2 / 7Q-- Again, outside of minor surface improvements (i. e. seal coating, patching) there have been no improvements made to this street since the initial construction. The street is severely deteriorated similar to the conditions described in Shumway Street. The current pavement width is 44 feet and the current right-of-way is 80 feet. There is curb & gutter on both sides of the street, but no sidewalks on Scott Street. Both 6th Avenue and 7th Avenue have sidewalks on the east side of Scott Street. C. Existing Utilities The existing sewer and water mains are identical to Shumway Street = in that they are located on the east-west streets and all properties are served by these mains. There is no sewer and water in this block of Scott Street. There are no storm sewers in this block. All existing utilities are shown in the Appendix. PART 3 - SHUMWAY STREET - 2ND AVENUE TO 3RD AVENUE A. Background Information Again, this street is located within the Original Plat of Shakopee with standard block dimensions. Blocks 35 and 36 are abutting this segment. The existing zoning is I-2 , Industrial, on the west side of the street and R-3 , Multi-family residential, on the east side of the street. There are several residential homes located on the east side of the street and one industrial building on the west side of the street. B. Existing Roadway This segment of Shumway Street was constructed at the same time as the previously discussed segment of Shumway Street. The existing conditions and dimensions of the street are similar to what was previously reported. C. Existing Utilities There are no sewer or water mains in this portion of Shumway Street. There are also no utilities in 2nd Avenue between Shumway Street and Apgar Street. The existing homes on this block of Shumway Street are not served by City sewer and water, but rather by well and septic system. There are no storm sewers in this street. 3 / 741- PROPOSED IMPROVEMENTS I. SHUMWAY STREET - 3RD AVENUE TO 6TH AVENUE SCOTT STREET - 6TH AVENUE TO 7TH AVENUE A. Street and Curb & Gutter Currently, the City of Shakopee Design Standards for new street construction required that local, residential streets be constructed 36 feet wide. The proposed Comprehensive Plan also recommends that any existing 44 feet wide streets be reduced to 36 feet wide at the time the streets are reconstructed. A 36 foot wide street is normal for local streets and allows for 2 driving lanes and 2 parking lanes. A 44 foot wide street does not provide any additional parking or driving lanes beyond what a 36 foot wide street provides. There are many other benefits of 36 foot wide streets such as lower cost of construction, reduces traffic, reduces the amount of stormwater runoff and provides more green area along a street by allowing for a larger boulevard for trees and landscaping. Therefore, this report recommends reconstructing Shumway Street as a 36 foot wide, 7-ton street with B-618 curb and gutter. Scott Street is somewhat different, though. Because only one block of this street is included in the project and also because Scott Street could become a collector street in the future due to the hospital, traffic signal at 1st Avenue, etc. , this report recommends leaving Scott Street at 44 feet wide. The cost estimates in the report were based on the above two recommendations. It was also assumed that the pavement section would consist of a 6" gravel base and 4" bituminous pavement. B. Sidewalks There are no existing sidewalks on these streets. The existing sidewalks on the adjoining east-west streets can be found in the Appendix. Currently the Shakopee Design Criteria require sidewalks on one side of local streets. The proposed Comprehensive Plan is recommending sidewalks on both sides of the street for all local streets. This is an important policy decision and if the City Council supports the recommendation of the Comprehensive Plan, sidewalks should be installed on both sides of Shumway and Scott Streets. 4 ) 7 4- If the Council does not support the concept of sidewalks on all streets exclusively, then staff feels a Comprehensive Sidewalk Plan should be developed identifying which streets should have sidewalks to provide a good pedestrian network in Shakopee. Absent an official policy revision, this report makes the following recommendations. These recommendations are subject to change depending on the final sidewalk policy decision. On Shumway Street, due to the presence of Holmes Park and the existing sidewalks on 4th Avenue and 6th Avenue, sidewalks are recommended on the west side of the street between 4th Avenue and 6th Avenue as a minimum. This sidewalk would provide access to Holmes Park as well as the 4th Avenue sidewalk, which in turn would provide access to the courthouse and downtown. On Scott Street, this report does not recommend any sidewalks at this time. But due to the presence of additional sidewalks in the area and for pedestrian access to the hospital and school , it is anticipated that sidewalks eventually would be needed on the west side of Scott Street and this report recommends that the boulevards be graded such that sidewalks could be installed very easily in the future. C. Sanitary Sewers The street reconstruction on Shumway Street will begin on the north side of 3rd Avenue and stop on the south side of 6th Avenue so there will be no need to upgrade the sewers in these cross streets. The sewer in 5th Avenue is relatively new and in good condition. Therefore, this report recommends replacing only that sewer in 4th Avenue that crosses Shumway Street. The sewer would be replaced out to the edge of the Shumway Street right-of-way. The Scott Street reconstruction will not encroach on either the 6th Avenue or the 7th Avenue intersections, so no sewer replacement is recommended on this block. D. Watermains Shakopee Public Utilities has been contacted regarding the scope of watermain work that would be done as part of this project. Due to all of the existing watermain being located on the east-west streets, it is not anticipated that SPUC will be replacing any existing watermains. E. Storm Sewers It is recommended that the existing 18" storm sewer on Shumway Street between 3rd Avenue and 4th Avenue be replaced. Also, due to the new Holmes Street lateral storm sewer installed on 5th Avenue, it is recommended that the existing storm sewer on Shumway Street between 4th and 5th Avenue be removed as it is no longer needed. 5 Additionally, nine catch basins are recommended for reconstructing due to their condition. II. SHUMWAY STREET, 3RD AVENUE TO 2ND AVENUE There is no question that the existing pavement on this block is in need of reconstruction, but any street improvements to this block of Shumway must also address the sewer/water systems in this area. There are no existing sewer and water mains on this block of Shumway. Due to the topography, any new sewer installed on this street would have to go towards 2nd Avenue. There are also no sewer or water mains in 2nd Avenue, so utilities would also be required on 2nd Avenue in order to serve Shumway Street. The existing home at 2nd and Shumway is on a well and septic system. 2nd Avenue is an existing gravel street and was therefore included in the City of Shakopee Gravel Street Report, adopted by the City Council in January, 1990. This report developed a 5-year plan for upgrading all gravel streets in urban Shakopee. This portion of 2nd Avenue was recommended for upgrading in 1992 , and includes not only 2nd Avenue, but portions of Pierce Street. Based on the schedule for upgrading 2nd Avenue and the need to install sewer and water mains in Shumway Street, this report does not recommend upgrading Shumway Street (between 2nd and 3rd) at this time but rather including in the 2nd Avenue Project which is preliminarily programmed for 1992 . COST ESTIMATE A cost estimate has keen prepared based on the recommended improvements and a detailed estimate can be found in the appendix. A summary of the estimated costs are as follows: I. Shumway Street - 6th to 3rd Street, Curb & Gutters $ 90 , 740 . 00 Sidewalks 4 , 500. 00 Sanitary Sewer 3 , 300 . 00 Watermain -0- Storm Sewer 30 , 000 . 00 Total Estimated Construction Costs $128,540 . 00 6 17 II. Scott Street - 6th to 7th Street, Curb & Gutters $ 34 , 195. 00 Sidewalks -0- Sanitary Sewer -0- Watermain -0- Storm Sewer 7 , 210. 00 Total Estimated Construction Costs $ 41,405. 00 Total Construction Costs Both Streets $169 , 945. 00 Plus 10% Contingency 16 , 995 . 00 Subtotal $186, 940. 00 Plus 25% Engr./Admin. Fees 46, 730. 00 TOTAL ESTIMATED PROJECT COSTS $233 , 670 . 00 If Shumway Street between 2nd and 3rd were added into the project, it would increase the project costs by approximately $59, 000. 00 , not including any sewer and water construction. FUNDING SOURCES A. Street, Curb & Gutter, Sidewalk The City Council of Shakopee by resolution No. 2278 establishes the mechanism to be used for street reconstruction. This policy states that 25% of the reconstruction costs will be assessed to abutting property owners. This would only include streets, curb & gutter and sidewalks. B. Storm Sewers All storm sewer improvements will be funded by the Storm Sewer Utility Fund. C. Watermain Watermin reconstruction is uncertain at this time. Any proposed watermain improvements would be funded by Shakopee Public Utilities. D. Sanitary Sewer All mainline sanitary sewer improvements would be funded by the Sanitary Sewer Enterprise Fund. 7 / 7 -. SPECIAL ASSESSMENTS The City of Shakopee Special Assessment Policy provides for a method of assessing streets abutting corner lots. This policy states that to provide credits to corner lots, the side streets may be assessed on an area-wide basis for all lots in the blocks abutting the street. Both Scott Street and Shumway Street are considered side streets by virtue of the fact that all the houses face the east-west streets and also receive sewer and water service from the east-west streets. All properties on these streets are corner lots. Therefore, this report recommends utilizing the area wide assessment for both streets. The assessment will be spread out equally over all lots 1/2 block either side of Shumway/Scott Streets. Using this methodology, a complete assessment roll and associated assessment calculations can be found in the Appendix. Based on the estimated project costs the estimated assessment rate is approximately $1, 090 . 00 per lot for Shumway Street and $1, 175. 00 per lot for Scott Street. The City of Shakopee does allow for special assessments to be spread out over 10 years, with interest, payable with the property taxes. No other portions of this project will be assessed. Summary of Assessed Costs/City Costs Total Assessed City Costs Costs Costs Shumway St. $176, 740. 00 $ 32 , 740. 00 $ 144 , 000 . 00 Scott St. $ 56, 930. 00 11, 755 . 00 45, 175 . 00 Totals $233 , 670. 00 $ 44 , 495. 00 $189 , 175 . 00 Note: The City of Shakopee will also be assessed for a portion of Shumway Street due to Holmes Park abutting the project. 8 / 2 SUMMARY AND CONCLUSIONS Shumway Street, between 6th Avenue and 3rd Avenue, and Scott Street, between 6th Avenue and 7th Avenue are extremely deteriorated and in need of reconstruction. These streets are beyond preservation and therefore require more than normal maintenance costs. No sanitary sewer or watermain improvements are recommended except for replacing any deficient mains that are located in the east-west streets crossing these streets. It is recommended to reconstruct the streets to a pavement width of 36 feet rather than the existing 44 feet width. Sidewalks are recommended for the west side of Shumway Street, between 4th Avenue and 6th Avenue. Property owners would be assessed for 25% of the street costs. All other costs would be funded by the City. — This report concludes that the reconstruction of these streets is feasible and recommends the improvements as stated in this report. Due to the lack of utilities in Shumway Street between 2nd Avenue and 3rd Avenue, it is not recommended that this block be added to the project. This portion of Shumway Street should be included in the project to upgrade 2nd Avenue. 9 X74- APPENDIX ITEM PAGE NO. Project Location Map 1 — Existing Sanitary Sewer 2 Existing Watermain 3 — Existing Storm Sewer 4 Existing and Proposed Sidewalk 5 I. Shumway Street, 6th to 3rd -' A. Preliminary Cost Estimate 6 - 7 B. Assessment Calculations 8 C. Assessment Roll 9 - 13 II. Scott Street A. Preliminary Cost Estimate 14 - 15 — B. Assessment Calculations 16 C. 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ROADWAY Unit Item Quantity Unit Price Total Bituminous Removal 5350 S.Y. $ 1. 30 $ 6 , 955 . 00 Curb/Gutter Removal 2200 L.F. $ 1. 50 $ 3 , 300. 00 Remove Concrete Driveway 900 S.F. $ . 90 $ 810. 00 Remove Concrete Sidewalk 400 S.F. $ . 50 $ 200. 00 Clearing/Grubbing 6 EA. $350 . 00 $ 2 , 100. 00 Common Excavation 2600 C.Y. $ 3 .75 $ 9 , 750 . 00 Class V Gravel 2000 TONS $ 6 . 25 $12 , 500. 00 Bituminous Base (2331) 600 TONS $ 28 . 00 $16, 800. 00 Bituminous Wear (2341) 600 TONS $ 30 . 00 $18 , 000 . 00 B618 Curb 2200 L.F. $ 5. 00 $11, 000. 00 4" Concrete Walk 3000 S. F. $ 1. 50 $ 4 , 500. 00 6" Concrete Driveway 900 S.F. $ 2 . 00 $ 1, 800. 00 8" Concrete Driveway 510 S.F. $ 2 . 50 $ 1, 275. 00 Sod w/Topsoil 2500 S.Y. $ 2 . 50 $ 6, 250. 00 TOTAL ROADWAY COST $95,240 . 00 6 174 74- PRELIMINARY COST ESTIMATE SHUMWAY STREET, 6TH AVENUE TO 3RD AVENUE B. SANITARY SEWER Unit Item Quantity Unit Price Total Remove Manhole 1 EA. $ 300. 00 $ 300. 00 Install Manhole 1 EA. $1, 000. 00 $ 1, 000. 00 Remove/Replace 8" Sewer 80 L.F. $ 25. 00 $ 2 , 000 . 00 TOTAL SEWER COST $ 3,300 . 00 C. STORM SEWER Remove Catch Basin 9 EA. $ 250 . 00 $ 2 , 250. 00 Remove Storm Sewer 700 L.F. $ 6 . 00 $ 4 , 200 . 00 Remove Manhole 4 EA. $ 300 . 00 $ 1, 200 . 00 Install Catch Basins 9 EA. $ 760 . 00 $ 6, 840 . 00 Install Manhole 3 EA. $1, 000 . 00 $ 3 , 000 . 00 12" R. C.P. 170 L.F. $ 21. 00 $ 3 , 570. 00 15" R. C. P. 30 L.F. $ 23 . 00 $ 690 . 00 18" R.C.P. 330 L.F. $ 25 . 00 $ 8 , 250 . 00 TOTAL STORM SEWER COSTS $30 ,000 .00 Total Construction Costs $128,540.00 Plus 10% Contingency 12,850.00 Subtotal $141,390.00 Plus 25% Engr./Admin. Fees 35,350.00 TOTAL PROJECT COSTS $176,740.00 7 1 4L_ ASSESSMENT CALCULATIONS SHUMWAY STREET, 6TH AVENUE TO 3RD AVENUE Total Street Construction Costs $ 95, 240 . 00 Plus 10% Contingency 9 , 520 . 00 Subtotal $104 , 760. 00 Plus 25% Engr./Admin. 26, 190 . 00 Total Street Costs $130, 950 . 00 Assessable Costs (25%) 25% x $130, 950 . 00 = $32 , 740. 00 Assessment Rate Number of lots in Assessment area = 30 Total Assessed Cost = $32 , 740. 00 Assessment Rate = $1,091.25 Per Lot 8 / 74- - s en ce) S S N 4) 10 M c") kO tD kO — 'L3 >~ W O to r1 el N in N co E d' 0) 41 0 d• co O W to O O r1 LC) r♦ O. 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ROADWAY Unit Item Quantity Unit Price Total Bituminous Removal 1840 S.Y. $ 1. 30 $ 2 , 390 . 00 Curb/Gutter Removal 800 L.F. $ 1. 50 $ 1, 200 . 00 Remove Concrete Driveway 720 S .F. $ . 90 $ 650. 00 Common Excavation 700 C.Y. $ 3 . 75 $ 2 , 625 . 00 Class 5 Gravel 675 TONS $ 6 . 25 $ 4 , 220 . 00 Bituminous Base (2331) 220 TONS $ 28 . 00 $ 6, 160 . 00 Bituminous Wear (2341) 220 TONS $ 30. 00 $ 6, 600 . 00 Bituminous Patch 50 TONS $ 45 . 00 $ 2 , 250. 00 B618 Curb 800 L.F. $ 5. 00 $ 4 , 000 . 00 6" Concrete Drive 400 S.F. $ 2 . 00 $ 800 . 00 8" Concrete Drive 320 S.F. $ 2 . 50 $ 800 . 00 Sod 1000 S.Y. $ 2 . 50 $ 2 , 500. 00 TOTAL ROADWAY COST $34, 195.00 B. STORM SEWER Remove Catch Basin 2 EA. $ 250 . 00 $ 500. 00 Install Catch Basin 4 EA. $ 760 . 00 $ 3 , 040 . 00 12" R. C.P. 120 L.F. $ 21. 00 $ 2 , 520 . 00 15" R. C.P. 50 L.F. $ 23 . 00 $ 1 , 150 . 00 TOTAL STORM SEWER COSTS $ 7 ,210 . 00 14 17 a. Total Construction Costs $41,405.00 Plus 10% Contingency 4 , 140. 00 Subtotal 45, 545. 00 Plus 25% Engr./Admin. Fees 11, 385. 00 TOTAL PROJECT COSTS $56,930.00 15 17oma. ASSESSMENT CALCULATIONS SCOTT STREET, 6TH AVENUE TO 7TH AVENUE Total Street Construction Costs $ 34 , 195 . 00 Plus 10% Contingency 3 , 420 . 00 Subtotal $ 37 , 615. 00 Plus 25% Engr./Admin. 9 , 405. 00 Total Street Costs $ 47 , 020. 00 Assessable Costs (25%) 25% x $ 47 , 020. 00 = $11, 755. 00 Assessment Rate Number of lots in Assessment area = 10 Total Assessed Cost = $11, 755 . 00 Assessment Rate = $1,175.00 Per Lot 16 I T o`. 0 0 to Ln o 0 4-) L( !n N N Ln Ln 73 C a) a) Ln LN N ►n n in U) 0 N N CO co N N — O N r-1 r•I to in r1 r♦ it U) - (i). 'CO- O Q) r•I r-1 r1 r1 SI U) co- ah O. CO- a. N O 0 0 0 0 0 O 0 to In O O — UI $.1 4-) ra r I 0 0 r-I r1 a) O .004 e • w — zo E4 El E-4 E4 EA E4 C ,� ,� a •0 �mw ' a Crcooa o`"oa c OCOa 01 0. 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I _'�� wiw!�w•�n!:: }:•:'rc-vi�,ti✓.�iv'', :ti•.. ..• r :a s �:; „.. �: :, C 1 . � � TILJi1 , o� ! , 1 I ` E CONSEtT7i, MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Jackson/Harrison Streets, Between 11th Avenue and 12th Avenue DATE: January 2, 1991 INTRODUCTION: Attached is Resolution No. 3333 receiving a report and calling a for public hearing on street improvements to Jackson Street and Harrison Street, between 11th Avenue and 12th Avenue. BACKGROUND: On October 9, 1990 the City Council ordered the preparation of a feasibility report for street improvements to Jackson/Harrison Streets between 11th Avenue and 12th Avenue by Resolution No. 3296. The feasibility report has been completed and the report is attached for Council review. Council needs to hold a public hearing on the project to determine if it should be ordered. Attached is Resolution No. 3333 which receives a feasibility report and calls for a public hearing on the proposed improvements. The Resolution sets the date for the public hearing for January 22 , 1991 at 7:45 P.M. ALTERNATIVES: 1. Adopt Resolution No. 3333 and hold a public hearing on the proposed improvements on January 22, 1991. 2 . Adopt Resolution No. 3333 and hold a public hearing on a different date. 3 . Do not adopt Resolution No. 3333 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3333 , A Resolution Receiving a Report and Calling a Hearing on Improvements to Jackson/Harrison Streets, Between 11th Avenue and 12th Avenue, Project No. 1991-2 and move its adoption. DH/pmp RESOLUTION NO. 3333 A Resolution Receiving A Report And Calling A Hearing On Improvement To Jackson/Harrison Streets Between 11th Avenue and 12th Avenue Project No. 1991-2 WHEREAS, pursuant to Resolution No. 3296 of the City Council adopted October 9 , 1990 a report has been prepared by David E. Hutton, Public Works Director, with reference to the improvements of Jackson and Harrison Streets by Street Reconstruction, and this report was received by the Council on January 8, 1991. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of Jackson and Harrison Streets by Street Reconstruction in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $140 , 800 . 00. 2 . A public hearing shall be held on such proposed improvements on the 22nd day of January, 1991, at 7 : 45 P.M. , or thereafter, in the Council Chambers of City Hall, at 129 East 1st Avenue and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3 . The work of this project is hereby designated as part of the 1991-2 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney FEASIBILITY REPORT FOR IMPROVEMENTS OF JACKSON/HARRISON STREETS BETWEEN 11TH AVENUE 12TH AVENUE IN SECTION 11, RANGE 23, TOWNSHIP 115 CITY OF SHAKOPEE SCOTT COUNTY, MINNESOTA I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. (--"--- CZ...tegC (W/751-6r" 4 Date / ///v Registration No. 19133 . DECEMBER 1990 TABLE OF CONTENTS ITEM PAGE NO. Introduction 1 Background 1 Soil Investigation 1 - 2 Cost Estimates 2 3 Recommended Improvements 3 - 4 Funding/Special Assessments 4 Conclusions 4 - 5 Appendix 7 � INTRODUCTION The City Council of Shakopee ordered the preparation of a Feasibility Report for street improvements to Jackson/Harrison Streets between 11th Avenue and 12th Avenue by Resolution No. 3296 adopted on October 9 , 1990. BACKGROUND Essentially, both Jackson Street and Harrison Street, between 11th Avenue and 12th Avenue are located in the West-View 5th Addition Subdivision. The southerly 4 lots of each street are located in the Minnesota Valley 1st Addition Plat. Both of these streets were constructed in 1975. There are existing sewer and watermains in these streets, constructed at approximately the same time as the streets. There are no storm sewers in Jackson/Harrison streets on 11th Avenue, but there is existing storm sewers in 12th Avenue from Jackson Street west. The existing zoning of all abutting properties in R-2 , Urban Residential. The existing street is 40 feet wide with surmountable curb and gutter on both sides of the street. The existing right-of-way is 60 feet. There are no sidewalks. The existing roadways have not performed well and there is considerable pavement distress consisting of cracking, settlement and warping. There has been a substantial amount of patching on these streets. The majority of the distress has been considered to be related to frost heaves, poor drainage and poor subsoils. SOIL INVESTIGATIONS Due to the history of frost heaves on these streets, an in-depth soil investigation was performed to determine the necessary improvements needed to these streets. Soil borings were taken and an analysis performed to determine subgrade suitability and recommended pavement designs. The entire text portion of the soils report is included in the Appendix. Basically, the roadways were constructed with 2 inches of asphalt on top of the inplace native soils. No evidence that any gravel base was utilized could be found. The analysis further concluded 1 17 - that the inplace native soils are totally unsuitable for street construction without using a substantial pavement design, including a gravel equivalency depth of 13 1/2 inches. (approximately 6" of gravel with 3" of asphalt) Based on the analysis, the soils engineer concluded two things: a) that the roadways have failed due to inadequate pavement design and b) the frost susceptibility of these particular soils contributed to the failure of these streets and may still cause problems, even with a properly designed pavement. If the frost penetration is causing the problem, there are two recommended solutions. 1. Remove all frost susceptible soils (about 6 feet deep) . 2 . Eliminate the upper 3 feet of soils and install subsurface drains 6 feet deep to lower the water table. The report also states that constructing an adequate pavement section may solve the problem on its own, without making the above improvements . It recommends monitoring the frost action over the winter to determine if the distress is caused by the undersign of the roadway or by frost susceptible soils. COST ESTIMATES The estimated costs for each of the alternatives described in the soils report will have an impact of the recommended improvements. Detailed cost estimates can be found in the appendix, but they can be summarized below: A. Street Reconstruction Costs Only Jackson Street $ 51, 100. 00 Harrison Street 51, 400 . 00 Total (Both Streets) $102 , 500. 00 Plus 10% Contingency 10, 200 . 00 Subtotal $112 ,700 . 00 Plus 25% Engr./Admin. 28 , 100 . 00 Total Reconstruction Costs $140,800 . 00 B. Subcutting the Street 3 Feet Deep Add approximately $28, 500. 00 per street to the above costs Total = $28 , 500 . 00 x 2 Streets = $57 , 000. 00 2 /7 C. Installing PVC Subdrains Add approximately $27,300.00 per street to the above costs Total = $27, 300.00 x 2 Streets = $54, 600.00 D. Subcutting the Street 6 Feet Deep Add approximately $60, 000.00 per street. Total = $60, 000. 00 x 2 Streets = $120,000. 00 Due to fluctuating oil prices and impacts of the Middle East Crisis on oil prices, the estimated costs for asphalt were increased over last years bid prices. The actual asphalt prices for 1991 may still increase drastically and this cost estimate cannot be held accountable for those increases. RECOMMENDED IMPROVEMENTS Based on the cost estimate, it does not appear to be feasible to _ subcut the streets to remove all of the frost susceptible soils (6 feet deep) and this report recommends against that alternative. Subcutting 3 feet and installing drain tiles is also an extremely costly solution. The soils report indicates that the problem may very well just be an improper pavement design when the streets were originally built. This report tends to agree with that conclusion because all of the adjoining streets in this area are in reasonably good shape (for 15 year old streets) and the soils under these other streets are undoubtedly similar to Jackson/Harrison streets. Further research on the actual project files, plans and specifications from the construction of the streets also confirm that an improper pavement design was utilized. Compounding the difficulty in installing subdrains is the lack of adequate storm sewers in this area. Some of these drains could run _ south to the storm sewers in 12th Avenue, but other drains would have to go north to 11th Avenue, which has no storm sewers. Therefore additional storm sewers would need to be installed on 11th Avenue from Jackson west to Tyler (1500 feet) at an additional cost of around $50, 000. 00 above and beyond the other estimated costs discussed previously. In summary, this report recommends reconstructing the streets to an acceptable pavement section as recommended in the soils report, without any subcutting or drains. The streets will be monitored and measured for frost heaving during the winter of 1990-1991 to ,_ 3 17 help determine if the frost susceptible soils are contributing to the pavement distress rather than the inadequate design. If the data collected reveals that additional measures need to be taken to eliminate frost susceptible soils, the project scope will need to be revised accordingly during final design. No improvements are needed to the sewer and water mains on these streets. FUNDING/SPECIAL ASSESSMENTS The City Council of Shakopee by Resolution No. 2278 established the mechanism to be used for street reconstruction. This policy states that 25% of the reconstruction costs would be assessed to abutting property owners. The Special Assessment Policy also identifies the accepted service life of the various infrastructure elements. The accepted service life of a street is 20 years. If a street is reconstructed prior to reaching its service life, the assessment shall be prorated accordingly. For Jackson and Harrison Streets, the streets are 15 years old. Therefore, the assessment should be 75% of the normal assessment. Based on that criteria, the abutting property owners will be assessed approximately 18 .75% of the project costs or approximately $600. 00 per lot. The remainder of the costs would be paid for by the City through its general tax levy or Capital Improvements Fund. Total Assessed Costs $ 26, 400 . 00 Total City Costs $114 , 400 . 00 Total Project Costs $140,800 . 00 CONCLUSIONS This report concludes that if an adequate pavement section were designed, Jackson and Harrison Streets can be reconstructed without any additional measures to reduce the frost susceptibility of the subsoils. Continued monitoring and data collection of frost action will be performed during the 1990-1991 winter months to determine if additional action is needed. Approximately 18 . 75% of the project would be funded by special assessments to the abutting property owners. The remainder of the costs would be funded by the City. 4 i7 - The streets are in immediate need of repairs. This report concludes that the reconstruction of Jackson and Harrison Streets, between 11th Avenue and 12th Avenue, is feasible and recommends the improvements as stated in this report. 5 pe APPENDIX ITEM PAGE NO. Project Location Map 1 Existing Storm Sewer 2 Cost Estimates 3 - 6 Assessment Calculations 7 Assessment Roll 8 - 14 Property Identification Map 15 Soil Investigation Report 16 - 22 i %• t__________.;.._...,.._.• . ....,„ , / 7.-e,...._ ....? . - -7-11 I I- I I A7..-------1- r . : :... . 1- • - ; Liz_.:1,, 1- 7(/ :, .....„ 1 its ‘ - _ . •11 . i ;A • 4 I 1 I IMP ma* ' 71 I ' l . " • --- • I ! ' i ; : CO Ilia 1111 la r11---- . IN 1.1! t 04. I - II i 1 k i delft Eri•-• is• IN - -'• • ;•,, .3. C, I---- Rol/ ; . .. . IN in ir---0............--,.....- ... - . Ora;‘ ill. .: gl..• - moo 1 1 .• • !,"••• .."'" ,....A 14 S rill 4 es._ .... , 1 r g ,..\ . .,,•03._ ,••••01, ----.... -._ ologi 00".......17/A\Virgo ' • t,i• look_ii. mot. .0...... -._ .0.....1-- - , Iii• Es] , r I , in -% • •3 . ? . ‘ ...o•.::.; 14, ,.. i\.. so. _.....1101 °WI;\10...1 71; I: ' . i *I``.7::; ;.!.. 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T ,�% c �, ____ y 4 3 r >�� Y \ p i A 1 --1 -- 1 -- — / 7 'e- RECONSTRUCTION COSTS - HARRISON STREET — Unit Item Ouantity Unit Price Total Remove Curb and Gutter 1950 L.F. $ 1.30 $ 2, 500. 00 Remove Pavement 4300 S.Y. $ 1. 00 $ 4 , 300. 00 Common Excavation 760 C.Y. $ 3 .70 $ 2 , 800. 00 6" Aggregate Base 1430 TONS $ 6. 50 $ 9, 300. 00 Class V 1 1/2" Base Course 330 TONS $ 26. 00 $ 8,580. 00 Asphalt (2331) _ 1 1/2" Wear Course 330 TONS $ 28 . 00 $ 9, 240.00 Asphalt (2341) — Bituminous Patching 50 TONS $ 41. 00 $ 2 , 050. 00 Curb & Gutter 1950 L.F. $ 5. 00 $ 9,750. 00 Sod 1060 S.Y. $ 2 . 00 $ 2, 120. 00 Adjust Manholes 5 EA. $150. 00 $ 750. 00 Total Construction Cost $51, 400.00 _ Plus 10% Contingency $ 5, 100. 00 Subtotal $56, 500. 00 Plus 25% Engr./Admin. $14 , 100. 00 — TOTAL PROJECT COSTS $70, 600.00 3 17 RECONSTRUCTION COSTS - JACKSON STREET Unit — Item Quantity Unit Price Total Remove Curb and Gutter 1930 L.F. $ 1.30 $ 2, 510. 00 Remove Pavement 3990 S.Y. $ 1. 00 $ 3 , 990. 00 Common Excavation 760 C.Y. $ 3 .70 $ 2, 800. 00 6" Aggregate Base 1435 TONS $ 6.50 $ 9, 300. 00 Class V 1 1/2" Base Course 330 TONS $ 26. 00 $ 8,580. 00 Asphalt (2331) 1 1/2" Wear Course 330 TONS $ 28.00 $ 9, 240. 00 — Asphalt (2341) Bituminous Patching 50 TONS $ 41. 00 $ 2, 050. 00 Curb & Gutter 1930 L.F. $ 5. 00 $ 9, 650.00 Sod 1050 S.Y. $ 2 . 00 $ 2, 100. 00 Adjust Manholes 6 EA. $150. 00 $ 900. 00 Total Construction Cost $51, 100. 00 Plus 10% Contingency $ 5 , 100. 00 Subtotal $56, 200. 00 Plus 25% Engr./Admin. $14 , 000. 00 TOTAL PROJECT COSTS $70, 200. 00 — 4 17 3' SUBCUT - ESTIMATED COSTS A. Quantity Calculations Per Street 945 ' (Length) x 45 ' (Width) x 2.3 ' (Deep) = 97,807 C.Y. 97, 807 Cubic Feet - 27 = 3 , 622 Cubic Yards Plus Radius (4) 95 S.F. x 2.3 ' (deep) x 4 = 874 S.F. 874 S.F. - 9 = 97 C.Y. Total = 3,700 C.Y. B. Estimated Costs - Per Street Unit Item Quantity Unit Price Total Excavation (3 ' ) 3700 C.Y. $3 .70 $13, 690. 00 Common Borrow (3 ' ) 3700 C.Y. $4.00 $14 ,800. 00 Total $28,490.00 Drain Tile - Estimated Costs 6" PVC drain tile installed behind curbs on both sides of the street Street Length - 975 L.F. Drain Tile Length = 975 L.F. x 2 = 1,950 L.F. Cost = $14. 00/L.F. Total = 1,950 L.F. x $14 . 00 = $27, 300.00 Per Street 6 ASSESSMENT CALCULATIONS 1. Assessable Costs Total Project Costs = $140, 800. 00 25% Assessed = 25% x $140, 800. 00 = $35, 200 . 00 Prorated for not reaching service life 15 Years/20 Years = 75% 75% x $35, 200 . 00 = $26,400. 00 Total Assessable Costs = $26,400 . 00 2 . 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AVE . 1 18 1 1 .. - 2 17 2 2 3 16 3 3 4 154 4 I— _ , I..- 5CI) 14 5 (I) 5 WEST-VIEW � Z Z 1Z 5TH ADD ' N 4 6 Q 13 3 2 6 o 6 1 ' CO 7 cc 12 m 7 7 CC ' U Z 8 Q 8 8 Q 11 � I Q> 9 10 9 9 ��..�f### 4 1 4 1 , MINNESOTA 2 3 2 3 3 2 5 VALLEY 1ST- 4 12TH . AVE . ADD ' N„ 1 r_____., 15 SOILS INVESTIGATION REPORT I7 -- Geotechnical Services ALLIED TEST DRILLING COMPANY 1-17 Commercial, Residential 4000 Beau D'Rue Drive,Eagan,MN 55122 (612)4524913 Municipal, DHUD — SUBSURFACE SOIL INVESTIGATION FOR HARRISON & JACKSON STREET IMPROVEMENT PROJECT CITY OF SHAKOPEE SCOTT COUNTY, MINNESOTA ALLIED PROJECT NUMBER 90156A INTRODUCTION This report summarizes the findings of a subgrade soil investigation completed by Allied Test Drilling company for the roadway reconstruction on Harrison & Jackson Streets in the City — of Shakopee , Scctt Cc.art , , M' nnesota. Said work was performed for The City of Shakopee , nereafter referred to as the 'Owner' . Six soil borings relating to the roadways were performed within the project areas to establish soil profiles, water table levels, and other information. These borings were put down on the roadway. From these borings, a sample of soil representative of — certain areas of the subgrade and/or material likely to be used for roadway embankments was submitted to Instant Testing Company ( ITCO ) for gradation analysis and liquid limit and plastic limit determinations. From this data recommendations are made regarding subgrade soil suitability for pavement support, and recommended R- values for pavement design. — The investigation was carried out in two stages. The original borings were made on October 22 , 1990 . These borings were put down to a depth of 5 feet. After visual observations of the roadway made on November 6, 1990, it was determined that the distress may have been caused by soils below 5 feet. The borings were subsequently extended to a 10 foot depth on November 13 , 1990 . This investigation was performed on existing roadways which were constructed approximately in 1975 . The roadways have considerable distress consisting of cracking, settlement, and warping of the roadways. Much patching has been performed on areas of the roadways . TEST LOCATIONS AND ELEVATIONS The test locations were selected by Mr Kieth Willenbring of Allied Test Drilling . In the selection process, consideration was given to the amount of distress within the areas. Borings were selected in areas of substantial distress. Refer to the attached diagram for a schematic location of the soil borings . Ground elevations were not determined. The borings will be tied into the plans by the city survey crew. • T 16 HARRISON & JACKSON STREETS PAGE -2- FIELD INVESTIGATION The borings were accomplished using the Power Flight Auger ( FA) method of investigation . Refer to the attachment (color coded blue ) for a description of this boring procedure. Also contained on that attachment are descriptions of methods of soil classification and groundwater measurement. In addition to the Mn/OOT tri-axial chart method , soils at critical points , in areas likely to lie immediately below pavements, were further classified actor=ing to AASHTO M145 , "Classification of Soils for Highway Construction Purposes" (designations in parentheses ) . These classifications are in the zones of most likely pavement influence. This classification system is also illustrated on the attachment. SOIL BORING RESULTS Attached are logs for each of the borings together with a key explaining terms and entries. The depth of individual layers of soil may vary somewhat from those indicated on the logs due to the inexact nature of auger sampling and the occurrence of transition between soil layers. Also attached are reports from ITCO indicating gradation and liquid and plastic limit determinations of the soil taken from the following locations: Boring Depth Visual soil AASHTO R-VALUE No. class soil class 2 1-1/2 TO 5 FT. brown silty A-6 12 clay loam 3 1 -1/2 TO 3 FT. brown silty A-7-6 10 clay loam 4 2 " TO 3 FT. brown plastic A-2-4 10 * sandy loam to A-4 -- 5 2" TO 4 FT. brown loam A-4 10 * 6 2" TO 5 FT. brown loam A-4 10 * to clay loam 6 5 ft. TO 10 FT. brown silt A-4 10 * loam Note: * based on performance of the roadway, and MNDOT soils design method using soil factors. 17 HARRISON & JACKSON STREETS PAGE -3- The determination of the stabilometer R-values is based on the AASHTO soil classifications, as well as the gradation and atterberg limits of the soils. These values can be used with confidence. The borings put down or. October 22 , 1990 , and water levels were read the next day . The holes were then backfilled. Ground water was encountered in boring number 2 at the 4 . 2 ft. depth. When this hole was extended to the 10 ft. depth on November 13 , 1990 , ground water was encountered at the 9 ft. depth . Ground water was not encountered in any other borings. This was evidenced by a lack of standing water in the bore hole and no high or wet cave-ins. Recovered soil samples were of normal moisture content based on visual observations, except for boring number 6 which had wet silt loam soils at the bottom of the hole. It is once again emphasized, as explained in the attachment, _ that water levels may vary according to many climatological and meteoro-logical factors which are beyond the scope of this investigation . water level readings apply for the time of testing only . In general , the borings indicated that the roadway has been constructed with 2 inches of bituminous over the inplace native soils. These soils in the upper 3 feet of the roadway range from plastic sandy loam soils (A-2-4) to silty clay loam soils (A-7-6 ) and include loam to silt loam soils (A-4) . CONCLUSIONS AND RECOMMENDATIONS The following conclusions and recommendations are based upon interpreted results of boring logs and test data. Because the borings represent a small portion of the site in relation to the proposed area of work, ongoing review of construction should be carried out. Actual excavations may reveal subsurface soils of a different nature than those observed in the test holes. In which case the Soils Engineer can be contacted for revised recommendations . 18 X76 HARRISON & JACKSON STREETS PAGE -4- The predominate soil types influencing the pavement design are plastic sandy loam, loam, and clay loam. These soils classify as AASHTO A-2-4, A-4, and A-6 soils, however as the A-2-4 soils are very close to being A-4 soils, and based on the performance of the roadway a design R-value of 10 is appropriate for these soils . Ir using the P-value method for pavement design , it is essential that te subgrade be constructed of uniform soil at a moisture content and density in accordance with MN/DOT spec. 2105 and be capable of passing test rolling . Minimum gravel equivalency for a light 7 ton design , using A-a soils weulo ce 13-1 /2 inches . The present design section would have a gravel equivalency of 4- 1 : 2 ' ncnes . The roadways may have failed due to the lack of an adequate design section . If that is the case, construction of the roadways to the 13-1 /2 inch gravel equivalency should provide an adequate pavement section . However, as AASHTO A-4 soils and A-2-4 soils having a high percentage passing the # 200 sieve are known to be frost susceptible, the above section may cause future problems due to the buildup of frost lenses in the roadway. MNDOT designs are mostly used for rural design sections, and the roadway ditches are designed deeper in areas of the state having frost susceptible t soils. This tends to lower the water table under the roadway and limits the buildup of frost lenses at the line of deepest frost penetration. Urban sections do not have this advantage. Therefore , to assure an end to the frost action , it would be necessary to remove all frost susceptible soils to a depth approaching the average frost penetration ( 75 inches in Minnesota) Obviously this would not be feasible. My experience indicates that if the frost susceptible soils are eliminated from the upper 3 feet of the roadway , and adequate provisions are made to limit the buildup of ice lenses by lowering the water table, detrimental frost action is not a problem. When this method is used, and the upper 3 feet of the subgrade is constructed with sand having an R-value of 70 , the design section could be lowered to a gravel equivalency of 7 inches . The water table would be lowered by providing subsurface drains. These should be placed at a 6 foot depth . The drains can be placed at a relatively flat grade. The granular backfill should extend into the granular fill for the roadway, and the _ bottom of the subcut should be crowned adequately to drain any gravitational water which may enter the roadway. 19 / 7Z=- HARRISON & JACKSON STREETS PAGE -5 The above option, may also be too costly. Further observations may be made and other factors considered which may indicate that the basic MNDOT design may be used or possibly an intermediate design . These observations would include: 1 . Measurement of any frost heaving several times over the winter. 2 . Trace the history of the roadway regarding when the first distress occurred and the progression of further distress. This may help to decide if the distress was caused by the underdesign of the roadway or by the frost susceptible soils . All previous design criteria are based on the MNDOT design methods . This would translate to the following when the City of Shakopee design methods are used. Assumed R-value = 10 , Assumed CBR value = 2. 0, DTN = 5 Bituminous Pavement thickness = 2" Gravel base thickness = 9-1/2 " Total Pavement gravel equivalency = 14" LIMITATIONS OF INVESTIGATION The Soils Engineer has prepared this report in accordance with generally accepted soils engineering practices. Because the borings represent only a small portion of the total site, and for — other reasons, Allied Test Drilling Company does not warrant that the borings are necessarily representative of the entire site but only of the boring locations at the time of investigation. No warranty of the site is made or implied. Groundwater levels will vary seasonally and daily depending on weather conditions , therefore , the stated measurements are indicative of the levels at the time of measurement only. Predictions of future groundwater levels are beyond the scope of this investigation . The scope of this report is limited strictly to establishment of soil profiles together with only those conclusions expressly made. The site investigated is not certified with respect to any requirements such as building codes, local or state ordinances, federal rules and regulations , etc. , which may or may not be applicable. Allied Test Drilling Company has backfilled and compacted all boring holes as well as possible under the existing conditions. However, some continuing settlement may occur if construction does not take place in the near future. The owner should check boring holes and provide additional backfill as required. 20 1 HARRISON & JACKSON STREETS PAGE -6- Samples of soil from the borings will be retained in the office of Allied Test Drilling Company for a period of 90 days from the date of this report. After 90 days , the samples may be discarded unless we are requested to retain them for a longer period . ENGINEERS CERTIFICATE I hereby declare that this plan , specification , or report was prepared by me or under my direct supervision , and that I am a duly registered Professional Engineer under the Laws of the State of Minnesota . AL D TEST D ILLING COMPANY 4 fr. I 4adj=1 / /tA 29 /;;;)0 GORDON J . KOPACEK, P . E . DATE Minnesota Registration No. 7254 21 j7 3 Y • 1— } U C W < Z . O C w < C u)Q W _ -- a l le Z _...J r- z 11TH AVE O = z 1-4 - (� 'O w _< r IP > a � , cc z 1 ZIP • t• Z — Z a. = Cl° t— O ''' p•-• o-.IcC.) .. Z `n J L a Zo ...1r — f— 1 m D J U C L 66,1 = < cc C U { > F.. C cr' U m Y O • tD .—' Q U Y -•., Za V _ < I.! — N tl L ru Q CO O O O C O } O O O r-+ H Z Z C ,.., L [II l> W O m Z . r L O In O O Z 1 Q 77 c1 I O L Z 0 i1+. cn -N i L.. 0 m r O Z O N Y U < 12TH AVE • 22 ) 7(2_ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Street Light Assessments DATE: January 2, 1991 INTRODUCTION: Attached is Resolution No. 3334, a Resolution declaring the cost to be assessed and setting a public hearing on the proposed assessments for the Tyler Street Light Project. BACKGROUND: The City Council of Shakopee received a petition from a citizens group to install a street light on Tyler Street between 12th Avenue and Vierling Drive and a public hearing was held on June 19, 1990 to consider the proposed improvements. At the conclusion of the public hearing the project was ordered, the street light has been installed and all the project costs are now known. Prior to levying special assessments for this project, a public hearing must be held. Attached is Resolution No. 3334, which declares the cost to be assessed and sets a date for the public hearing. The date of the public hearing has been scheduled for February 5, 1991. ALTERNATIVES: 1. Adopt Resolution No. 3334 which sets the date for the public hearing for February 5, 1991. 2 . Adopt Resolution No. 3334 but sets a different date for the public hearing. 3 . Do not adopt Resolution No. 3334. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3334, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for the Tyler Street Light, Between 12th Avenue to Vierling Drive, Project No. 1990-9 and move its adoption. DH/pmp / 1C"" RESOLUTION NO. 3334 A Resolution Declaring The Cost To Be Assessed And Ordering The Preparation Of Proposed Assessments Project No. 1990-9 Tyler Street Light, Between 12th Avenue and Vierling Drive WHEREAS, a contract has been let for the improvement of: a Street Light on Tyler Street between 12th Avenue and Vierling Drive and the contract price for such improvements is $753 . 55, the construction contingency amounts to $ -0- and the expenses incurred or to be incurred in the making of such improvements amounts to $188 . 39 so that the total cost of the improvements will be $941. 94 and of this cost the City will pay $ -0- as its share of the cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $941 .94 . 2 . The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3 . That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 5th day of February 1991, in the Council Chambers of City Hall at 7 : 00 P.M. to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2 . That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and he shall state in the notice the total cost of the improvements. He shall also cause mailed notice of such hearing to be given the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. ) 7G Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CONSENT ) i) MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Railroad Depot DATE: January 2, 1991 INTRODUCTION: Attached is Resolution No. 3337, rescinding Council 's previous resolution authorizing eminent domain proceedings to commence on acquiring the railroad depot property. BACKGROUND: On December 18, 1990 the City officially put to rest the proposal to acquire the old railroad depot for the construction of 2nd Avenue between Atwood Street and Scott Street. As a housekeeping item, the City Council should formally cancel all eminent domain procedures, which had been previously authorized by the Council by Resolution. Attached is Resolution No. 3337 which rescinds the previous Resolution authorizing eminent domain proceedings to commence. In addition, on December 18, 1990 the City Council directed staff to remove the node at 2nd Avenue and Atwood Street, to allow two- way traffic to pass through this intersection. In the fall of 1990, staff had received 3 quotes to do this work. The low quotation was $8,475.00, submitted by S.M. Hentges and Sons. Obviously, the work will not be done until next summer, so the quotes submitted last fall may or may not be applicable. To allow for possible inflation, higher oil prices or other unknown factors, staff would like authorization to expend up to $15, 000. 00 to remove this node. This would eliminate the need for staff to come back to Council if the quotes come in higher next summer. The funding for any expenses associated with removal of the node would come out of the Capital Improvement Fund. ACTION REQUESTED: 1. Offer Resolution 3337, A Resolution Rescinding Resolution No. 3195, A Resolution Determining the Necessity for and Authorizing the Acquisition of Certain Property by Proceeding in Eminent Domain for Purposes of Constructing a Roadway and move its adoption. 2 . Authorize City staff to expend up to $15, 000. 00 out of the Capital Improvement Fund to remove the node at 2nd Avenue and Atwood Street. DH/pmp 17 d RESOLUTION NO. 3337 A RESOLUTION RESCINDING RESOLUTION NO. 3195, A RESOLUTION DETERMINING THE NECESSITY FOR AND AUTHORIZING THE ACQUISITION OF CERTAIN PROPERTY BY PROCEEDING IN EMINENT DOMAIN FOR PURPOSES OF CONSTRUCTING A ROADWAY WHEREAS, on February 6, 1990, the City Council adopted Resolution No. 3195 which resolution authorized the acquisition of certain property by eminent domain proceedings for the purpose of constructing and extending 2nd Avenue West of Atwood Street; and WHEREAS, it has been determined that the cost of the construction makes the roadway extension unfeasible; and WHEREAS, the City Council desires to abandon the eminent domain proceedings. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Resolution No. 3195 , A Resolution Determining The Necessity For And Authorizing The Acquisition Of Certain Property By Proceeding In Eminent Domain For Purposes Of Constructing A Roadway, is hereby rescinded in its entirety. BE IT FURTHER RESOLVED, that City staff and the City Attorney are hereby authorized and directed to take all actions necessary to abandon said eminent domain proceedings. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota held this 8th day of January, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney 1 �7Z) MEMO TO: Dennis R. Kraft, City Adm41.4 strator FROM: Judith S. Cox, City Clerk ` -4��- RE: Appointments to Suburban Rate Authority for 1990 DATE: December 27 , 1990 INTRODUCTION: It is necessary to designate the director and alternate director from our community to the Suburban Rate Authority for 1991. In 1990, 1989 and 1988 , Gloria Veirling was designated director and Jerry Wampach was designated alternate. Prior to 1988 the Mayor and City Administrator were designated as the director and alternate director. ACTION REQUESTED: 1) Insert into the attached resolution the desired names. 2) Offer Resolution No. 3331, Designating Director and Alternate to Suburban Rate Authority, and move its adoption. JSC/tiv RESOLUTION NO.NO. 3331 A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows: is hereby designated to serve as a director of the Suburban Rate Authority and is hereby designated to serve as the alternate director of the Suburban Rate Authority for the year 1990 and until their successors are appointed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney 0 irk COSEN1 MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Apportionment of Special Assessments for Canterbury Park 3rd Addition DATE: January 4 , 1991 INTRODUCTION AND BACKGROUND: As a result of the platting of Canterbury Park 3rd Addition, it is desirable to apportion the existing unpaid special assessments against the new parcels created. The attached Resolution No. 3341 apportions the unpaid special assessments against the new parcels contained within Canterbury Park 3rd Addition as figured by the Engineering Department. This apportionment is what was also agreed to in the Developers Agreement signed at the platting of this subdivision. RECOMMENDED ACTION: Offer Resolution No. 3341, A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF PLATTING OF CANTERBURY PARK THIRD ADDITION and move its adoption. 17, RESOLUTION NO. 3341 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF PLATTING OF CANTERBURY PARK THIRD ADDITION WHEREAS, on October 1, 1985, Resolution No. 2451 adopted by the City Council levied assessments against properties benefitted by the construction of Valley Park Drive and 12th Avenue (1984-5) ; and WHEREAS, on September 16, 1986, Resolution No. 2618 adopted by the City Council apportioned the installments remaining unpaid against parcel number 27-909-012-0 against the two new parcels known as parcel number 27-909012-0 and parcel number 27-909012-2 ; and WHEREAS, parcel number 27-909012-2 has been subdivided into the plat known as Canterbury Park Third Addition; and WHEREAS , it is the desire of the City Council to apportion the installments remaining unpaid against parcel number 27-909012-2 between the two lots created within Canterbury Park Third Addition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA; 1) That the 1990 payable remaining balance of assessments to parcel 27-909012-2 is $15, 742 .72 for the 1984-5 Valley Park Drive and 12th Avenue Project and is hereby apportioned as follows: Assessment Parcel Name Legal Code No. Address Description Amount 60 27-155001-0 Scottland Inc. Lot 1, Blk 1 $5, 110. 04 1244 Canterbury Canterbury Shakopee, MN Park 3rd Addn. 55379 60 27-155002-0 Canterbury Lot 2 , Blk 1 $10, 632 . 68 Business Park Canterbury 2323 Bryan St. Park 3rd Addn. Suite 1890 Dallas, TX 75201 2) That all other parts of Resolution No. 2451 and 2618 shall continue in effect. /7, Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 8th day of January, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S . Cox, City Clerk RE: Premise Permit for Shakopee American Legion DATE: January 8 , 1991 INTRODUCTION & BACKGROUND: Attached is Resolution No. 3342 Approving a Premises Permit for Shakopee American Legion Post #2 , 1266 East 1st Avenue. This would be a renewal of their existing license which expires March 31, 1991. Applications must be received by the Gambling Control Board before their January meeting in order to be considered at their February meeting. Consideration by the Shakopee City Council at their January 8th meeting will allow the Shakopee American Legion to meet the State' s time frame. RECOMMENDED ACTION: Offer Resolution No. 3342 , A Resolution of the City of Shakopee, Minnesota, Approving a Premises Permit for Shakopee American Legion Post #2 , and move its adoption. JSC/tiv RESOLUTION No. 3342 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING A PREMISES PERMIT FOR THE AMERICAN LEGION POST #2 WHEREAS, the 1991 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew a premises permit; and WHEREAS, Shakopee American Legion Post #2 is seeking renewal of their permit through March 31, 1992 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the premises permit for Shakopee American Legion Post #2 , 1266 East 1st Avenue, Shakopee, Minnesota, be approved. Passed in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 8th day of January, 1991. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney )per FOR BOARD USE ONLY LG214 FEE ttinarsoi CHECK INITIALS DATE Minnesota Lawful Gambling Premise Permit Application - Part 1 T /���y��' :nJC;..�.;.iJ}J:{;.J:•iso%C%::.:.:.:.............n..{•\.vrvi.::.J:..i::2.�C:v:}::.::Y:::.y::.C..v:{:.}:}v::v:::......:...:....+. j/� :. C>CxLETil1< � � ..va2n �X:::J:hiiJ:-::.iiiiiiiJ:4:•:J.:.....:.....................r:................... ;.:.J'.....::.nv..v... ... :::V.: •.:.:::is::.v:-}JJ::}..::::.:::ii::.:�:: Legal Name of Organizatio i� v//�•t'/' ��C i/j'e/)i Cf/c'l- r'',C/!'/OST v2. Business Address of Organization-Street or P.0 Box(Do not use address of gambling manager) 1,2-e-•& k . / St /91'z, Ci State Zip Code County Business phone number ry ,_ <<�,-- ( /;�) 5/5/:"-St'5-3 C% r 'f. ` �% %: .j J z i% .0 Name of chief executive officer(cannot be gambling manager) Title Business phone number iQf;'�Y�ClL/Z 5 7-4 C Cf f 0 (‘,/,24 594i '77 Address of chief executive officer-Street or P.O. Box f" , . E City State Zip Code County SNA,'o PE 6- //7/1/ 5S3 seg,r7 ..::.::;:,.nv:^...........................n .............?J;?^J:•}i}}JJ:�JY4i:W}'l.^:}iiii:v}_:........... .........,, ,+ '.:.. ...................... .............. .:w:::., .... .. ....:......................v: v% ........\ 4ri:•}JJii}JJJJ.\a :-:�iv a\vCf::'iiiiiiiY• }..:h:......... : Class of Premise Permit Fee 20 Class A— Bingo, Raffles, Paddlewheels,Tipboards, Pull-tabs $200 ❑ Class B— Raffles, Paddlewheels,Tipboards, Pull-tabs $125 The class of premise permit must be reflected by class of ❑ Class C— Bingo only $100 the organization license. ❑ Class D— Raffles only $75 Bingo Occasions If class A or C. fill in days and beginning and ending hours of bingo occasions: No more than seven bingo occasions may be conducted by an organization per week. Day Beginning/Ending Hours Day Beginning/Ending Hours Day Beginning/Ending Hours Suitt 7. c c.1 to //. t; ?/Yl' to to to to to to ,.....v.. .?w;n:{{. VM•J}Ja,.:•:.-w:.•v..:JOY'W'+::::'Vav:::::. v..:i:•J:..;.{.v:};ir:-}}". }:.:::. ............ ................n......................w::.v::::::::•:::::::::::::::::.. �'}•v:vw:::':•y.�,+•:ii:-.`i;{•:: vw::::} 4v�:...:•••..:. ,k'!i:•:: vvhv^•..:.--:.... t� .,. .....:.:.:..: ,.:.,.;.:.,....:. .. ... ...:. >:. ... ,:. ,..} dc,'+y'�. ... rt.f{..:ti-:.:... .�}`?::; }••:•�`:�i;iiii�iii41`�''':f� -:fes.. .. ..:..:.:::.:._.... ,,.::.�. :?-+:•,•: -•::;-{.:t%?w;.x-.:: ,:?:i:::::ii... ..a+'..:c•^u�G:'':- c.y...;":??S.:C,=::-i>?i2x.. ::�::......... ................:.:......................... •...:{• wiz.::.. .,..... .::.�,.: . -.:.:.:;. � .>..:;::: ::::::::.,.::::...................................................... :w.-.- .a::::,. :k•.\ 8h. ... .... � lkha:....•.\.. -�...{, A.•:C..i 'W v...v'v •^ry•:.. ............:,..:..:.:.....:.........:.. :!C.....:..:Jr•3f.'�,,Y,..�::..v .::...::.- ..:-.... ..... .. ?:.^.J:-.::.:::^\?•..::h::::::'{•: v.. .... •:i�';rv:::ci'i'::�'a.?.J:;ti v ti:%:x.: ...............::.........:,::x���::;;:.;;:.;:.:.;,::><.,,,-J:.:.�..:.}.....:.>}::�a�•...::.::.:,:,,%:�•?-.,;{{ago: ::.JJ:;.:.,,Ja:s� .,::: ...;. .. -.;,;�c�-.J: Status of Premise Permit - check one: ❑ New premise—Fill in base organization premise permit number 0 Renewal of existing premise permit—Fill in complete premise permit number A"GL' 'b'/ O Previously expired premise permit—Fill in complete premise permit number LG214 Minnesota Lawful Gambling Premise Permit Application - Part 2 am ing Premises In Q r�t><orn Name of establishment where gambling will be conoucted Street Address(do not use a post office box number) �Sf1AKOPE� Arr�;P,('i//471C; �n.�Pcs r is �. / s r �'c•c. Is the premises located within city limits? 2 yes ❑no City and County where gambling premises is located OR Township and County where gambling premises is located if outside of city limits SfYi9t/63F 0 r V 'c r% Name and Address ofLegalOwner of Premises City State Trp Code i)///41/61/"E& �f/nom e,Crit/L g:C1ti'hsi x .Stiigeci'� ' /2/(7n' 3 /9 Does the organization own the building where the gambling will be conducted? EYES ❑NO NOTE:Organizations may not pay themselves rent if they own the building or have a holding company. A letter must be sub- mitted showing rent payments as zero from gambling funds if the organization's holding company owns the premises. The letter must be signed by the chief executive officer.) If NO, attach the following: * a copy of the lease with terms for one year. * a copy of a sketch of the floor plan with dimensions, showing what portion is being leased. A lease and sketch are not required for Class D applicantions. Rent: For gambling with bingo $ Total square footage leased For gambling without bingo $ Total square footage leased Address of storage space of gambling equipment Address City St to Zip code /`' 4'4? . / S iL vc1A.eo? /7/A( .5-5-3 7r Bank inx ormatior� ...... :::: (each permitted gambling premises must have a separate checking account) Banv_ame Bank Account Number ss�� T, z E NS s Tib T� 8.47/VA" /co,6-7cf 6 /ea 073 / Bank Address City State Trp Code //UG 4174't /�t'�. S/�i�t�r..,�'s� /774/ .5s379 Name,address,and title of persons authorized to sign checks and make deposits and withdrawals. Name Address Title f/��)� S, el/m/41- to, D nS�7, /21/5745;so4/ �.4ir�.6�.irsa. /f LG214 Minnesota Lawful Gambling Premise Permit Application - Part 3 .{: .... .......rc.:rtr ..m." rrn:4:...H'. ... J ., .: r :...:.rl:::::JYffr.. .b' -r•:.}:i::::::i::i::i;.;:;:<>i;:::.:::.:..................:.. ........................ :[1a EL O.,f k f�fw raJ? /r}c?i:i is Gambling Site Authorization I hearby consent that local law enforcement officers,the board or agents of the board, or the commissioner of revenue or public safety, or agents of the commissioners, may enter the premises to enforce the law. Bank Records Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. I declare that: I have read this application and all information submitted to the board; All information is true, accurate and complete; All other required information has been fully disclosed; I am the chief executive officer of the organization; I assume full responsibility for the fair and lawful gambling and rules of the board and agree, if licensed, to abide by those laws and rules, including amendments to them; A membership list of the organization will be available within seven days after it is requested by the board; Any ci-anges in application information will be submitted to the board and local government within 10 days of the change; and A termination plan will be submitted to the board within 15 days of the termination of all premise permits. Failure to provide required information or providing false information may result in the denial or revocation of the license. Signature of chief executive offiorr Date X Ctr"dc/ ./ 1,i/ / — Dom— 7/ :<••rr.•}x q+} �yy .i;"�'�'}::�;;:;-}::;•:;:..;;;,r•;';:i:::::'r:::;';i::i::::;::i:::;::i::::;•`.::;:::;:::::':iii:>:i::i::::'::i::2;:.;:.::.>:.;;;:.::;;: w� em en �:6' 1. The city 'must sign if the gambling premises is located within city limits. 2. The county "AND township**must sign if the gambling premises is located within a township. 3. The local government (city or county) must pass a resolution specifically approving or denying the application. 4. A copy of the resolution approving the application must be attached to the application. 5. Applications which are denied by the local governing body should not be submitted to the Gambling Control Division. Township: By signature below,the township acknowledges that the organization is applying for a premises permit within township limits. City`or County" Township" City or County Name Township Name Signature of person receiving application Signature of person receiving application Title Date Received ' Title Date Received Person delivering application7to local governing body Date OG,f/2 S 4/Cf,-1 /-3/'9/ is township: E Organized ❑Unorganized ❑Unincorporated J Refer to the instructions for the required attachments Mail to: Department of Gaming Gambling Control Division Rosewood Plaza South, 3rd Floor 1711 W. County Road B Roseville, MN 55113