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asogg og a3Tgou sgguou TPaanas apTnoad ATaxTT uPgg aaout 'pTnoM sTgg
gPgg pagPgs xoogs •aL1 •auTg auo gP aDTnaas 3o sgguou xTs JO; APd
og anPq noA aauTPguoo uoTTPb g9 P gab og aapao uT gPgg pagou )(Dogs
•ayi •aauTPguoo aTagg anTaoaa og guauabeuPw agsPM ggTM ATgoaaTp
goPaguoo gsnui aauTPguoo uoTTPb 59 P buTgsenbaa suosaad auTg guasaad
agg gP gPgg pagPgs )(Dogs •aye •agPa aTagg asPaaouT og goaTas
am 3T aauTPguoo uoTTPb S9 P buTATaOaa ATguasaad aaP ogM suosaad
asogg anTb pTnoM aM aoTgou gone Moq pauoTgsanb uPutog aauoTssTuxuzo3
•aToAoaa
puP uPaags agsPM aTagg aonpaa og asooqo you op ogM aTdoad buTpaPMaa
aaP aM '94Pa paonpaa P gP aauTPguoo uoTTPb 59 puooas P buTaa33o
Aq gPgg pagPgs saaau uPuzTPgD •gguouz dad g6 - LS sT aauTPguoo asn3aa
uoTTPb 59 TPuoTgTppP UP anTaOaa og ;sop ass, •uoTgdo tauTPguoo
Pagxa eqg 3o abPguPnpP uaxP; anPq ogM aadoxPgs uT spTogasnoq
OL ATagPuTxoadde aaP aaagg 'auTg guasaad egg gP gPgg pagPgs
)(oogs .aye •aToAoaa og sguapTsaa aadoxPgs abeanooua og buTggou ao
e [;.TT saop sTgg gPgg pagou xoogs • t •agPa uoTgoaTToo ATgguou eqg
uPgg ssaT ATguPOT;TubTs gsoo P gP aeuTPguoo uoTTPb g9 TPuoTgTppP
UP uTPg(4o uPo sguapTsaa aado)(Pgs 'auTg guasaad eqg gP gPgg pagou
)(Dogs •ay,I •agPa aauTPguoo Pagxa agg SPM auTg sTgg gP aaggTuuo3
eqg ggTM ssnosTp og paguPM aq anssT aaggo agg gPgg pagou xoogs •ays
•auTg sTgg gP uagsAs ano oguT aauTPguoO asn;aa uoTTPb 0£ P
3o uoTgTppP egg ansand you og aaggTunuoD eqg 3o snsuasuoo eqg SPM gI
•sasodand oTgaggsaP ao3 SPM aauTPguoO
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TPuT3 ass, •sguapTsaa aadoxPgs og aadaago aao;aaagg pup ATguaToT33a
aaou esn;aa eqg 3o uoTgoaTToo eqg ao3 apTnoad og pagPuognP
aaaM sxOnag s ,guauabPUPL1 agsPM gPgg gOP3 agg og anp SPM uagsAs
aauTPguoo pazTpaEpuPgs egg ggTM guaM AgTD eqg AqM uosPaa aaggouP
gPgg pagou )(Dogs -aye •saangonags agPa guaaa33TP oig og auo aTpuPq
ATuo pTnoo uagsAs buTTTTq ano gPgg gOP3 eqg og anp SPM 'aTgPTTPAP
aaP gPgg suPaboad pas2q aunTon aaggo og pasoddo SP aauTPguoO aTbuTs
auo ggTM guaM am AqM uosPaa AaPuTad eqg gPgg pagPgs )(Dogs 'aye
'A TnOT33TP gone oog gnoggTM aauTPguoo uoTTPb S9 P uT agsPM aTagg
3o asodsTp og eTgP aq pTnoM sguapTsaa gsoo ATTPaauab gPgg aaggTuzuo3
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gI •uPaboad uoTgoaTToo pasPq aunTon P og anou og paguPM am gPgg
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066T 10Z eunr aaggttutuop uoigegiodsur.is pup Abzaug
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aoTA.zaS oagaw gsaMggnoS agq O . UOTgegaodsueag buTATaoaa uT gsaaaquT
SPM aaagg gpgg pa;sabbns 'A;Tunumioo ano uT paaa3go suipaboad ;Tsueaq
egg buipapbaa squapTsaa aadoxegs 3o pa;onpuoo Aanans quaOaa P
gPgg pagou )Dogs •aye •Pe.TP a3Tnaas oagaw gsaMggnoS agq O . aDTnaas
apTg-Y-TPTQ buTpuagxa TTPgap aegpaab uT SsnosTp og aaggTUmzop
UOTgpgaodsupay pup Abaaug agq a)TT pTnoM ag gpgg pagpgs 3{004S 'aye
•Tenoaddp TOUTS ao3 TTounop
A;T0 og papapMao3 eq TTTM qT 'aag;TUmzoD uoTgp;aodsupay pup Abaaua
agq Aq quampuauze ;Opaquoo egg 3o TPnoaddp uodn •buT;aaui gxau aTagq
qP MaTnaa S ,eaggTmUzoD uoTgegaodsueay pup 4cbaaug egg ao3 guauipuauie
4opaquoO Aapsseoeu agq aapdaad pup uoT;OP 3o asanoo pasodoad
s , aag;TUmzoD uoTgpgaodsupay puP Abaaua agq ssnosTp og guauiabpupw
agsPM gfTM 4aa1I pTnoM ag gPgq pagegs xoogS •aW •ATsnouITupun
paTaaPO uoTgoW •qunoosTp UazTgTO aoTuas egg 3o sUzaa4 uT onb sngpgs
agg bUTUTp4UTpUI pup aouaaa33Tp gsoo egg buTATeoaa eadoxegS 3o
A;TD agq g;TM 'aauTpguoo 4saT3 all; 3o agpa agq oq aTgpapduloo TanaT
P oq aeUTPguoO UoTTPb S9 e ao3 agea aeuTp4uoo Pagxe agq buTsPaaOuT
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•sguapTsea aadoxpgs ao3 buTsn;uoo
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•SaauTp4uo3 uoTTPb OC aqg buTpTnoad 3o gsoo egg 4as33o
og gbnoua eq ggbTui agpa aauTpguoo Pagxe Mau aqq pup agpa aauTequoo
pagxe quasaad uaaMgaq aouaaa33Tp agg deax og aeTnpq asn;aa
agq buTMoTTP pup agpa aauTpguoo Pagxa agq buTspeaZUT og uoTgTppu uT
a3Tnaas sTgg buTpTnoad •gunoosTp %ST egg buTATaOaa ATguasaad asogq
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•aaTnPq aqq uPgq aaggpa aadoxpgg 3o 14TD aqq og uo passed aq pTnoo
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aqq uaaMgaq azuaaa33Tp gsoo egg pup papuauip aq pTnoo ;OPaquoo
asn;aa aqq sdpgaad ;Pqq pagsabbns xoogs •aw •aAT4puiaT33p aqq uT
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P ejPuz pTnoM aaTnpq asn;aa egg qou JO aaggagM pauoTgsanb saaac
•aye •saTTTurP3 abaPT anPq ATduzTs ogM aidoad autos lap aaegg asnPoaq
aauTPguoo uoTTpb g9 egg aa33o oq anuTguoo pTnogs am gpgg lag;TumzoD
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azTTTgn og abpgaeb Pagxa anPq oqM suosaad aaTnbaa pup aaggabog TTP
a;Pa aauTpguoo pagxa egg agpuTuiTTa ATdurTs oq goaTas pTnoo aa4;Tumio3
au' •aauTpguoo pagxa aqg oq papbaa uT e gpTTene SuoTgdo OM;
SPq aa4;Tunuo3 uoTgpgaodsupay pup Abaaua aqg gpgq pagpgs xoo;s •aw
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osT2 aH •upaboad TooduPA egg 4axa2u og spun; aaou aPznoad
oq quaupuaup gabpnq p aas oq a}[TT osTp pTnoM ag 'paap aoTnaas oagaN
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ao; buTpun; apTnoad oq gabpnq ;Tsu2a4 quaaano ano oq guaupuaup
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•aye •aaggan; gT a;PbTgsanuT pTnoM aq gpgg pup uoTgsabbns quaTTaoxa
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ano gpgg pagpgs axuTaI aauoTssTuuo3 •gsoo buTgpaado ano as2aaouT
pTnoM gT gnq aTgTssod aq pTnoM sTgq 42144 pa424s xoogs •aye •aToTgan
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4q4 pagsabbns xaoa2To4s aauozssTururoD •agnoa aqq buoTp buTuTpuaa
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op 4egm put an2q og buTob 912 noA saapTa AUPM Moq mom( aanau noA
42144 sT uagsAs agnoa paxT; 2 114TM uraTgoad auo 42g4 pa424s xoogs •aw
•quaToT;;a aaou eq pTnoM gT ggbnogg aqs pup asTgaanpp og aaTs2a
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a PTU-FI-TpTQ azagq pagpzgzuT oagaw gsaMqqnos uagM axpgsTU Aq
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JULIUS A. COLLER, II
LAW A.COLLER ATTORNEY AT 612-445-1244
1859-1940 2 1 1 W E S T FIRST A V E N U E
SHAKOPEE, MINNESOTA
553Z9
August 15, 1990 •
7 67,5
Mrs. Judith Cox,
City Clerk •
Shakopee City Hall
129 East First Avenue
Shakopee, MN. 55379
Dear Judy:
Please put me on next Tuesday's calendar. I have a gripe about the
new sewer outlet for Lots 4 & 5, Block 56, 434 Lewis Street.
Thank you.
Very truly yours,
Oa (41:;/'
Julius A. Coller, II
JAC/nh
7
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
SPECIAL SESSION SHAKOPEE, MINNEOSTA AUGUST 2, 1990
Mayor Gary Laurent called the meeting to order at 3 : 05 P.M. with
Councilmembers Jerry Wampach, Steve Clay and Robert Sweeney
present. Cncl . Zak arrived at 3 : 17 P.M. and Cncl.Vierling was
absent. Also present were Dennis R. Kraft, City Administrator,
Barry Stock, Ass 't. City Administrator, Tom Steininger, Chief of
Police and Judith S . Cox, City Clerk.
Mayor Laurent explained the purpose of the meeting. He stated that
during the budgeting process, Council was looking at additional
sources of revenue and that one of the sources available to cities
is the taxing of pull tab operations. Before getting to involved
in that discussion process, Council thought it would be good to get
input from some of the people involved in the sales of pull tabs.
Another issue that is equally important is the regulation of pull
tabs, and the concern about audit proceedures currently in place in
this community. We want to make sure that all the money that is
supposed to be going to the public good, goes to the public good.
We have heard reports that that is not always happening. There may
or may not be a serious problem. He stated that the city would
like to play a role in the regulations of pull tabs, if there is a
desire for them to do so.
Mayor Laurent introduced Mr. Roger Franke from the Gambling
Enforcement Division of the State of Minnesota Department of Public
Safety. Mr. Franke explained that gambling money that is generated
can be used for two things: allowable expenses (cost of doing
business) and lawful purpose expenditures also known as charitable
contributions. He explained that there are two ways a governing
body can participate in the profit from gambling. Mr. Franke
passed out a sheet for all to follow along with him. He explained
how the gross profit from gambling is arrived at and how the net
profit is arrived at.
Mr. Franke went on to explain that the net profit and the gross
profit are used two different ways so far as the application of
funds to whatever the local governing body might chose to do with
it. There can be a local gambling tax which can not exceed 3% of
the gross profit which must be used exclusively for enforcement
purposes. The gambling enforcement division of the department of
public safety supports local involvement in gambling enforcement.
Councilman Zak arrived and took his seat.
Mr. Franke explained that there is a second local gambling tax
which can not exceed 10 % of the net profit which can be used for
specific uses spelled out in the state statutes. The money must be
spent for lawful purposes and be distributed by a Unit created by
the local governing body. If Shakopee choses to go this route, he
suggested that other communities be consulted who are doing this so
that we can learn from them and not recreate the wheel .
Proceedings of the August 2 , 1990
Shakopee City Council Page -2-
Mr. Franke also explained that the State of Minnesota has increased
the amount of taxes on the licensed organizations as the gross
receipts go up. He also explained that a governing body can adopt
an ordinance requiring the organizations to spend their profits for
lawful purposes within a specific trade area, keeping the proceeds
within that trade area. He recommends that the amount be limited
to 50% because part of the lawful purposes expenditures does
include taxes.
Mayor Laurent asked for comments from the audience. He said that
he would like to know how revenues are this year compared to last
year, how they feel about taxation by the city and close monitoring
from the city on pull tab operations.
Mr. Jim Streefland, who is the gambling manager for the Lions Club,
St. Mary' s Church, and Shakopee Area Catholic Schools, addressed
the Council . He said that he would like to go on record that the
Lions are opposed to any tax or fees or monitoring by the City. He
explained the various taxes that are now imposed on pull tab
operations. He explained that the Lions donate all the money
available to the community (62 .4% of the net profits) . Since
November, 1985 they have donated over $200, 000 back to the
community; for lighting at Tahpah Park, Lions Park, the community
youth building, to the fire department, for batting cages, to
Murphy' s Landing for moving buildings. The Lions have a 98 . 41 %
accuracy rate. He said that the Lions tun their pull tabs like a
business, and explained the amount of paper work that gambling
managers are required to complete and that they must keep the
records of unsold tickets, prize receipts and names of winners for
three and one-half years. He explained that the state has a book
of 85 pages containing the responsibilities of gambling managers
and that the organizations need a breather. They don't need the
city to come up with more rules. He suggested letting the
organizations have a couple of years to learn the existing laws.
Ms. Judy Tomczik, Shakopee Youth Baseball Softball Gambling
Manager, thanked Mr. Streefland for his presentation on the
accounting requirements. She stated that their profits are divided
among the youth organizations and that there is not a great deal of
profit. They have served a lot of young people. Some may argue
that they are doing what the City should be doing. She also said
that she doesn't believe that it is appropriate for the City to tax
them. She explained that their accuracy is good with their own
employees selling the pull tabs, but when they are sold behind the
bar that it varies considerably. She believes that some new things
from the State may help fight shortages across the bar.
Mayor Laurent stated that he feels the organizations are doing a
good job. The City wants to insure that all of the dollars are
going to the youth. He asked if there is a role that the City
could play by helping to insure that.
7
Proceedings of the August 2 , 1990
Shakopee City Council Page -3-
Ms. Tomczik responded that the role the City could play is to not
easily approve a license at a location already licensed when a new
licensee is involved.
Mr. Franke explained that if a lease with a bar is terminated
early, they require that both organizations explain the reason to
the State and if the explanations differ, it may hold up the
Gambling Board from issuing a license, until resolved.
Mr. Jim Cook, Gambling Manager for the Shakopee Rotary, stated that
their profits this year have decreased from last year. He said
that they donate their profits to School District 720 scholarship
fund, local community needs such as softball teams and 7 1/2% of
their profits go to Rotary international projects. They have a
98%+ accuracy rate. Their pull tabs are at Arnies and there are
only honest mistakes occurring. He believes that the sales of pull
tabs in Shakopee are well run. Doesn't believe that help is needed
from the City. Believes that new laws will help. Winners must now
be posted and when there is a $50 or more winner, a valid ID must
be shown.
Discussion ensued among Councilmembers regarding the cost for
enforcement and what it might entail. Mr. Franke explained that
the reports required by the State have untold information and that
if the City desired to receive and examine these reports, it would
be necessary for the individual responsible to become educated.
Mr. Bob Tomczik, Gambling Manager of the Hockey Association, stated
that he concurred with Mr. Streefland. Their profits are really
down this year and their money all stays in the community. They
have not been informed of the new laws which go into effect August
1st. He explained that it is better if you can have your own
members selling the pull tabs as opposed to employees in a bar.
As far as enforcement is concerned, he would like to see things
cleaned up. He is not in support of a taxation by the City; it
would be like taxing the kids.
Cncl .Sweeney explained why the City may be considering implementing
a tax on pull tabs. He explained the State controls the operating
portion of the City' s budget. Levy limits have been placed on our
operating budgets. The contributions being made by the
organizations are capital costs versus operating costs. If the
City could allocate some of the pull tab taxes for operating costs,
this would help the City.
Ms. Marcy Schmidt, representing the American Legion Club, explained
that they own their own premises. Although they do pay their fair
share of taxes, they are not opposed to a tax by the City. They
have contributed to law enforcement in the past, but a new law will
now prohibit that. She stated that there is already a lot of paper
work involved for the State and that she would like it if the City
could simplify it. She does not need more paper work.
Proceedings of the August 2 , 1990
Shakopee City Council Page -4-
Mayor Laurent thanked everyone for coming to the meeting.
Discussion ensued on the draft of questions prepared by the City
Administrator for the interviewing of candidates for the position
of city attorney.
Sweeney/Zak moved that Council use the same procedure as they did
when interviewing for the Police Chief, that the Mayor ask all of
the questions. Motion carried unanimously.
Mr. Gregg Voxland, Finance Director, informed Council that Custom
Fire Apparatus would not deliver the grass rig until they received
payment. When questioned by the Council, Mr. Voxland stated that
this is an unusual request.
Sweeney/Clay moved to pay, with prejudice, the amount of $14, 855. 00
to Custom Fire Apparatus for the 1990 grass rig.
Mayor Laurent adjourned the meeting to Tuesday, August 7, 1990 at
6: 15 P.M. Meeting concluded at 4 : 55 P.M.
wcL 1,+J (�i
,Judith S . Cox
City Clerk
Recording Secretary
7
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ.SPECIAL SESSION SHAKOPEE, MINNESOTA AUGUST 7 , 1990
Mayor Gary Laurent convened the meeting at 6: 25 P.M. with Council-
members Wampach, Vierling, Clay and Sweeney present. Cncl. Zak
arrived at 6: 30 P.M. Also present were Dennis R. Kraft, City
Administrator, and Judith S. Cox, City Clerk.
Sweeney/Clay moved to approve the list of questions for the
candidates as written by the City Administrator. Motion carried
unanimously.
Mayor Laurent congratulated Marcia Rowland for being one of the
final candidates for the position of city attorney; and introduced
her to the other members of the Council. He explained that he
would be asking her a series of questions on behalf of the Council .
After answering the questions, Ms. Rowland thanked the Council for
allowing her to be interviewed earlier than the time set for
interviewing the other candidates.
The Mayor adjourned the meeting at approximately 6 : 55 P.M.
, 'i dith S. Cox
City Clerk
Recording Secretary
7
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ.REG.SESSION SHAKOPEE, MINNESOTA AUGUST 9 , 1990
Mayor Gary Laurent convened the meeting at 1: 34 P.M. in the Council
Chambers at city hall with Councilmembers Zak, Wampach, Vierling,
Clay and Sweeney present. Also present were Dennis R. Kraft, City
Administrator, Judith S. Cox, City Clerk, and Marilyn Remer,
Personnel Coordinator.
Mr. Kraft introduced Ms. Karen Marty. Mayor Laurent congratulated
her for being one of the three finalists for the position of city
attorney and asked each of the Councilmembers to introduce
themselves. He explained that he would be asking her a series of
questions on behalf of the Councilmembers.
After Ms. Marty answered the questions, 'the Mayor thanked her for
being here today.
Since there was time between the two candidates being interviewed,
Mayor Laurent updated the Councilmembers on a recent meeting
involving Mn. Dept. of Transportation regarding the status of the
bypass and the noise variance recently denied by Mn. Pollution
Control .
Mayor Laurent recessed the meeting at 1: 20 P.M.
Mayor Laurent re-convened the meeting at 1: 31 P.M.
Mayor Laurent advised Council that Susan Estill had approached him
during the break asking if she could be interviewed for the
position of city attorney. She said that she was one of the
candidates in the next level who would be called upon for an
interview if none of the final candidates being interviewed were
selected for the position. She provided each Councilmember with a
copy of her resume. Discussion followed with a consensus of
Council that interviewing Susan at this time would not be in
keeping with the process.
Zak/Vierling moved to receive and file the resume from Ms. Susan
Estill . Motion carried unanimously.
Mr. Kraft introduced Mr. Tim Berg. Mayor Laurent advised Mr. Berg
that he would be asking a series of questions on behalf of the
Councilmembers. He also congratulated Mr. Berg for being one of
the three finalists for the position of city attorney.
After Mr. Berg answered the questions, Mayor Laurent thanked him
for being here today.
Cncl . Sweeney stated that the interviewing committee should be
congratulated for recommending these three candidates for the
Council to interview.
Proceedings of the August 9 , 1990
City Council Page -2-
Sweeney/Vierling moved that any candidate for city attorney shall
be exempted from taking a blood and urine test. Discussion
followed. Motion failed with Cncl.Sweeney in favor of the motion.
The Councilmembers ranked the three candidates in order of their
preference.
1st - Rowland: Sweeney and Wampach
Marty: Clay, Vierling, Laurent and Zak
2nd - Rowland: Clay, Vierling, Laurent, Zak
- Marty: Sweeney
- Berg: Wampach
3rd - Marty: Wampach
Berg: Sweeney, Clay, Vierling, Laurent, and Zak
Councilmembers then discussed the three candidates interviewed
stating the qualifications and attributes of the candidate that
they felt would be best suited for the position.
Zak/Vierling moved to hire Ms. Karen Marty for the position of city
attorney conditioned upon a successful reference check and a pre-
employment physical . Motion carried unanimously.
Sweeney/Zak moved to table action on clerical support staff for the
city attorney' s department. Motion carried unanimously.
Mayor Laurent adjourned the meeting to August 15, 1990 at 7 : 00 P.M.
The meeting was adjourned at 3 : 42 P.M.
Judith S . Cox
City Clerk
Recording Secretary
a,
400217
NOW
CITY OF SHAKOPEE
INCORPORATED 1870
129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650
S
August 14 , 1990
Dear Members of the City Council:
As Chair of the Shakopee Planning Commission I would like to
express the Commission' s gratitude for the recent picnic. We
appreciate the gathering and the opportunities to interact with the
Council as well as other Boards and Commissions.
A thank you is also extended to Judy Cox, Barry Stock and all the
other City staff members for all their efforts.
We look forward to our continuing service for the community. Thank
you.
Sincerely,
/ (//4:t 6y( /6
/ / . ( LitL_
elanie Kahleck
Chairperson
Shakopee Planning Commission
au
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
gb
METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, MN. 55101 612 291-6359
TO: Mayors and Board Chairs in Metropolitan Council District 4 (Scott and Carver
Counties)
FROM: Marcy J. Waritz, Metropolitan Council, District 14, "
SUBJECT: - Visiting with you this summer
Enclosed you'll find a column that I am sending to all the newspapers in my Council district,
detailing some of the Council's recent work of local interest.
In addition, if you'd be interested in a personal visit, I'd be very happy to meet with your city
council or town board sometime this summer. I could brief the group on the Council's work in
general, and answer any questions people might have.
Please call me at my home, 445-4826; or at the Council, 291-6489. You can leave a message at
either number and I'll get back to you. I hope to hear from you.
At the request of the City Administrator, Ms. Waritz has been invited
to speak at the meeting of the City Council.
ItgB
METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, MN. 55101 612 291-6359
From the Met Council-- Thursday,
Airport, highways and environment big issues June 21, 1990
By Marcy J. Waritz
Council Member, District 14 -
Lots of things are happening important to us in Scott and Carver Counties that I'd like to
share with you as I hear them from my perch here at the Metropolitan Council.
They include news of local interest from the legislature on regional airports, water
resources and parks; an update on Hwys. 212 and 5; and several environmentally friendly actions,
including an exploration of ways to reduce pollution in the Minnesota River, improved recycling
in Chanhassen and Waconia, and a new composting facility proposed for Scott County. Whew!
Legislature. The 1990 state legislature approved Met Council proposals in the areas of
airports, water resources and parks. The Council was given powers to protect yet-to-be named
search areas for a possible new major airport. Each search area will contain possible sites for a
new airport.
The legislature gave the Council authority to approve requests for rezoning in the search
areas. The law will help prevent development incompatible with a new airport, as well as land
speculation.
New water-supply legislation requires the Council to prepare a long-term plan for the
region's water supply by Feb. 1, 1992. The law also directs the Council to adopt a water
resources plan that includes limits on pollution in the region's watersheds.
The legislature also allotted $5 million in state bond revenues to acquire land and improve
regional parks. The legislature also said the Council could reissue regional park bonds on its own.
Highways. The Council recently acted on a proposed new segment of Hwy. 212. On
June 14 we reviewed a draft environmental impact statement on a proposed 18-mile, four-lane
divided highway to run from Interstate Hwy. 494 to Cologne. The Council said the section of
Hwy. 212 east of Hwy. 41 in Chaska should be built as a four-lane freeway with interchanges.
Construction on the $111 million project is proposed to start at the I-494 interchange in the
spring of 1993.
The segment of Hwy. 212 west of Hwy. 41 is not a priority for highway expenditures now,
the Council said in its review. However, right-of-way should be preserved for possible expansion
in the next 20 years. Construction on Hwy. 5 will continue this summer and fall to upgrade it to
four lanes from Eden Prairie to Hwy. 41 in Chanhassen.
Minnesota River. Support is growing for programs to clean up "nonpoint" pollution in the
Minnesota River. That's the pollution reaching the river in runoff from farms, subdivisions,
industrial parks and shopping centers.
In May I attended a Met Council forum for local officials to talk about reducing nonpoint
pollution to the river. About 60 city, county, township and local water planning officials attended
to offer their ideas about how we should try to deal with it. The Environmental Protection
Agency has set a goal to reduce nonpoint pollution by 40 percent by mid-1996.
Cleaning up nonpoint pollution will be a complex problem because of the variety of land
use activities affecting the river.
The Council and other agencies believe that the cleanup emphasis should shift from
making further costly improvements at the Blue Lake sewage treatment plant in Shakopee to
reducing pollutants in urban and rural runoff throughout the entire river basin. Much of the
discussion focused on how to coordinate the many local and state governmental interests involved
11 13
in water-resource planning and management.
Recycling. Recycling is moving forward in Chanhassen and Waconia, thanks in part to
two Met Council grants. The Council has given the two cities grants of$26,000 and $9,600,
respectively, which the cities will match to purchase recycling bins to promote curbside recycling.
I'm told Chanhassen's participation rate for curbside recycling jumped from 25 percent to
88 percent since the residents received recycling bins in April. That's just great! Residents can
expect to receive a second bin in July.
Waconia is planning to convert to a new volume-based collection system and provide bins
to residents, and commercial and industrial firms by Oct. 1. To help increase participation,
haulers will pick up recyclables and trash on the same day.
Composting. We're moving ahead in composting, too. In May the Council said that
garbage generated in Scott and Carver Counties should be designated to go to a proposed county-
owned composting facility. The $12.7 million facility will be built in Louisville Twp. in Scott
County. It will be owned by Scott County, but built and operated by Waste Processing Corp. It
will process 200 tons a day.
The compost will be used to grow grass and trees and to cover areas like gravel pits and
landfills. The facility will remove metals, glass and plastics and recycle whatever it can. The next
step is for the counties to set up contracts with haulers to deliver waste to the facility.
Recent appointments to Council committees are Frank Simon, Laketown Twp., and Bill
Casey, Credit River Twp., to the Land Use Advisory Committee; Barb Hamilton, Chanhassen, to
the Metropolitan Health Planning Board; and Maggie Fowiston, Chaska, reappointed to the
Minority Issues Advisory Committee.
-30-
14- CI
MEMO TO: Shakopee City Council
FROM: Lindberg S. Ekola, City Planner
RE: Zoning Ordinance Amendment on Landscape Requirements for
Commercial/Retail Complex Centers
DATE: August 13 , 1990
INTRODUCTION:
At their public hearing on July 12 , 1990 the Shakopee Planning
Commission approved the proposed zoning ordinance amendment for
landscape requirements. The Planning Commission also moved to
recommend to the City Council approval of the ordinance amendment.
Attached to this memo is the formal ordinance amendment prepared by
the City Attorney.
BACKGROUND:
The current landscape requirements are listed in Section 11. 60,
Subd. 7-B of the Zoning Ordinance. The ordinance states, "A
minimum of one major deciduous tree shall be planted and maintained
every 50 feet along public boulevards" .
With the recent redevelopment of the Shakopee Town Square the need
for an amendment to the landscape regulations in the Zoning
Ordinance was identified. As a large commercial/retail facility
sited along a major highway, view corridors to the mall from the
road were determined to be appropriate by the Board of Adjustments
and Appeals in a variance requested by the developer of the mall.
The required one tree every 50 feet did not allow sufficient space
for the creation of these view corridors for the passing traffic.
Further discussion by the Board in their review of the variance
case indicated a preference to fine tune the Zoning Ordinance
rather than grant variances with respect to these landscape
requirements.
DISCUSSION:
With amending the ordinance the intent it not to reduce the number
of trees required but to allow flexibility in locating trees into
clusters. Clustering of trees can allow for view corridors to be
created. A landscape plan could be submitted to illustrate the
proposed clustering.
The Planning Commission recommends this amendment be applicable to
the B-1 Highway Business District only. This is the appropriate
zoning district for large commercial/retail facilities (over
100, 000 net square feet) . The Planning Commission also recommends
that the review and approval of proposed landscape plans be done by
City staff in an effort to minimize the processing time frame.
1
4r
ALTERNATIVES:
1. Approve and adopt the amendment on landscape requirements as
proposed in the attached ordinance amendment.
2 . Table the amendment and suggest further study.
STAFF RECOMMENDATIONS:
Staff recommends that the City Council approve and adopt the
proposed ordinance amendment on landscape requirements in B-i
districts.
ACTION REOUESTED:
1. Pass a motion which approves and adopts the proposed ordinance
amendment on landscape requirements in the B-1 districts.
2
7
NOTICE OF PUBLIC HEARING
ON
AMENDING THE SHAKOPEE CITY CODE
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of the City of
Shakopee will hold a public hearing on Tuesday, August 21, 1990 at
7 : 30 P.M. , or thereafter, in the Council Chambers of City Hall at
129 East 1st Avenue to consider the amending of the Shakopee City
Code, Section 11. 29 , Subdivision 6C.
The proposed amendment would allow commercial/retail complex
centers with a net floor area in excess of 100, 000 square feet and
under one common ownership, the option in the landscaping ordinance
to cluster the required number of trees rather than space them
every fifty feet.
All persons interested in this proposed amendment to the
Zoning Ordinance of the Shakopee City Code will be given an
opportunity to be heard at this public hearing.
Dated this 3rd day of August, 1990.
Lindberg S. Ekola
City Planner
City of Shakopee
ORDINANCE NO. 292
FOURTH SERIES
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA AMENDING SHAKOPEE CITY CODE
CHAPTER 11 ENTITLED "LAND USE REGULATIONS (ZONING)" BY AMENDING SECTION 11.29
SUBD. 6 PART C THEREOF BY ADDING THERETO A NEW PROVISION AND BY ADOPTING BY
REFERENCE SHAKOPEE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH AMONG OTHER
THINGS CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS:
SECTION I: A New Provision to Section 11.29 Subd 6C - Landscaping
Laldscape Plan. For commercial/retail complex centers with a net floor
area in excess of 100,000 square feet and under one common ownership, a landscape
plan may be submitted for review and approval by the City Planner and the City
Engineer. The landscape plan shall not reduce the number of trees as required
by section 11.60 Subdivision 7b. This provision allows for theclustering
of the required trees rather than the even spacing of one tree per fifty feet
for commecial/retail complex centers.
SECTION II: Adopted by Reference
The general provisions and definitions applicable to the entire City Code
including the penalty provisions of Chapter 1 and Section 11.99 entitled
"Violations a Misdemeanor" are hereby adopted in their entirety by reference
as though repeated verbatim herein.
SECTION III: When in Force and Effect
After the adoption and attestation hereof, it shall be published once in
the official newspaper of the City of Shakopee and shall be in full force and
effect the date following such publication, in accordance with its terms.
Passed in session ofthe City Council ofthe City of Shakopee,
Minnesota held this day of , 1990.
Mayor of the City di Shakopeg MN
ATTEST: Prepared and approved as to form
this 2nd day of July, 1990
City Clekr
tonne;:
OONSENT Il
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Lindberg S. Ekola, City Planner
RE: Park Dedication Fees on Replats
DATE: August 16, 1990
INTRODUCTION:
This item was tabled at the July 17 , 1990 City Council meeting per
the request by Jon Albinson. Mr. Albinson is still working on this
issue with his staff and requests that the item be rescheduled for
the September 18 , 1990 City Council meeting.
ACTION REQUESTED:
1 . Remove from the table the letter from Jon Albinson, Valley
Industrial Realty, regarding park dedication fees on replats.
2 . Table the letter from Jon Albinson, Valley Industrial Realty,
to September 18 , 1990 at his request.
#1/ . i),
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: Cole VanHorn Appeal
DATE: August 21, 1990
INTRODUCTION:
The attached memo from the Building Official has background
information on the issuance of a stop work order for property
located at 313 East First Avenue. It' s the Building Officials
position that this work was undertaken without benefit of a
building permit.
BACKGROUND:
Subsequent to the issuance of the stop work order the Building
Official informed Mr.VanHorn that he was going to initiate legal
action in order to have the provisions of the ordinance complied
with. The attached memo provides greater detail on this problem.
Mr. VanHorn contacted myself late last week and indicated that he
had a difference of opinion with Mr. Houser and that he contacted
the City Attorney and the City Attorney indicated that it would be
an appropriate matter for the City Council to consider. There is
apparently a difference of opinion as to whether there is a 10 day
period during which an appeal can be filed with the Building Code
Board of Appeals. Based upon my discussion with the Building
Official he indicated that there is no such period and that an
appeal does require a deposit of $85. 00.
After reviewing the technical characteristics of this question it
is my opinion that the appropriate body to decide this question is
the Building Code Board of Appeals. This is a group composed of
technical people who will be able to hear both sides of this issue
and render a decision.
RECOMMENDATION:
It is recommended that this matter be referred to the Building Code
Board of Appeals for hearing and decision.
§ -e,
Memo To: Administrator/Council
From: Building Official
Subject: Cole VanHorn Appeal
Date: 8/21/90
BACKGROUND
On July 24th, 1990 a stop work order was issued to Cole VanHorn for
constructing an addition to his dwelling located at 313 East First
Avenue. This construction was undertaken without benefit of a
building permit.
Mr. VanHorn' s contention is that he did have a building permit. It
is our opinion (1) that the permit application that he filled out
was for interior bathroom and kitchen remodeling and not for
addition to his dwelling (please note the box checked by him on his
application) . And; (2) Even if he did have a permit, work was not
started within the 120 day period as required on the permit
application.
INTRODUCTION
It should be noted that the building expansion undertaken is
located within the Council ' s designated, adopted corridor for the
by-pass. Our instructions were not to issue permits within this by-
pass area.
It should also be noted that; (1) the addition was built on
existing garage footings and no call for verification of footing
depth was made by Mr. VanHorn. (2) That the building exceeded the
original foot print of the garage in violation of the set back
requirements for this zoning district. (3) The building expansion,
even after a portion of it was removed by Mr. VanHorn, is in
violation of the side yard set back for this district. (4) That the
method of construction framing is in violation of the requirements
for the State Building Code and will not pass inspection.
Council should be aware that this individual is a professional
contractor working in the metropolitan area. He is full aware of
the requirements within the city for application of permits.
FACTS
1. Mr. Cole VanHorn does not have a valid permit for this
structure.
2 . The structure does not meet set back requirements.
3 . The structure is erected in an area that has a building
moratorium.
4 . The building as constructed does not meet minimum building
code requirements.
5 . Mr. VanHorn refused to make an appeal before the Building Code
Board of Appeals. He did not want to pay the application fee.
1fe
-4/
VanHorn
Page Two
ACTION REQUESTED
1. Take no action on this matter until Mr. VanHorn has followed
due process which state code and the Shakopee City Council has
put in place for issues of this nature. To do so will set a
precedent that will negate the need and effectiveness of the
Building Code Board of Appeals.
ATTACHMENTS
1. Copy of permit application dated 9/8/88 .
2 . Correspondence to Mr. VanHorn dated 7/25/90 & 8/13/90.
3 . Copy of stop work order dated 7/24/90.
4 . Copy of memo to Council dated 8/1/90 regarding this issue.
5. Memo to City Attorney dated 8/8/90 regarding this issue.
6. Ordinance No. 260, Adopting an Official Map.
7 . State laws on official maps.
APPLICATION FOR BUILDING PERMIT /( ''e/
4.
SHAKOPEE, MINNESOTA 55379 �/
612-445-3650 B.P. No. _._)
APPLICANT TO COMPLETEvaNUMBEREO SPACES ONLY
/f
I PROJECT ADDRESS C' 3 E / I TEe—E
2 OWNER OF LAND cOL .* /it T-4 �/y ge)4if
NAME ADDRESS
3 DESCRIPTION OF LAND BY LOT.
ifBLOCK ADDITION PARCEL NO A
METES AND BOUNDS PLAT
4 APPLICANT co LE 11,4�,�co,)
NAME ADDRESS
'
5 CONTRACTOR '
NAME
�yy ADDRESS
6 CLASS OF WORK
0-ADDITION s-ALTERATION 0-REPAIR 0-MOVE 0-RAZING 0-HOUSE 0-SIGN
0.PATIO ❑PORCH 0-STORAGE BLDG.0-TANK 0-DRIVEWAY 0-FENCE 0-GARAGE
7. USE OF STRUCTURE
Le'
8. DESCRIPTION OF PROJECT /`i Tc'E'' -f. AATN A*Pli nPi
9. BLDG WIDTH BLDG LENGTAHe BLDG HEIGHT
10. ESTIMATED COST OR VALUE: S S Ov d . /- I
SPACE BELOW FOR OFFICIAL USE ONLY
TYPE OF CONST I TOTAL SO FEET I FIRE ZONE NO DWELLING UNITSIOCCUFANC Y GROUP NO OF STORIES
USE ZONE DIVISION MAX OCC LOAD I FIRE SPRINKLERS f OFFSTREET PARKING SPACES
IREO O OYES 0 NO COVERED UNCOVERED
LIMITING CONDITIONS APPLICATION APPROVALS
Ordinance No. 115 -Easement
Restrictions - attachedI <%
DI
TE
ADMINISTRATOR DTE
COMMENTS
CITY ENGINEER DATE
P .---..:eLal-7..Afeeie-rf, c7—9- 0 -'
45 / CITY BUILDING OFFICIAL DATE
i(Ce--/-6&4 - /t74 -�Or5
APPLICATION FEES
NOTES PERMIT S/7) C I
1. SEPARATE PERMITS ARE REQUIRED FOR I
C.O.CHARGE S
ELECTRICAL. PLUMBING. MECHANICAL. SEPTIC
TANK.SIGNS.AND WELL INSTALLATIONS. PLAN CHECK S
2.THIS PERMIT BECOMES NULL AND VOID IF WORK GRADE AND SURVEY CHECK S
OR CONSTRUCTION AUTHORIZED IS NOT COM- PARK AND LAND S
MENCED WITHIN ISO DAYS.OR IF CONSTRUCTION IS
SUSPENDED OR ABANDONED FOR A PERIOD OF 120
FIRE NUMBER S
DAYS AT ANY TIME AFTER WORK IS COMMENCED. WATER CONNECTION S
•3 A COLORED PHOTOGRAPH MUST ACCOMPANY SEWER CONNECTION S
ALL RELOCATION PERMIT APPLICATIONS.
WELL AND SEWAGE DISPOSAL SYSTEM S
4 TWO SETS OF PLANS AND SPECIFICATIONS MUST -
ACCOMPANY EACH PERMIT APPLICATION FOR THE INVESTIGATION FEES S
FOLLOWING STATE SURCHARGE S A (-
A COMMERCIAL PROJECTS �//
B INDUSTRIAL PROJECTS /�/`
/Z-/TOTAL $ / , .2)('d
)('
C RESIDENTIAL DWELLINGS /�.'/ /'�
(OVER) X
ai
SIGNATURE OF APPLICANT
5194- al/ Z- 9-7-g
PHONE NUMBER DATE
WHITE-INSPECTOR YELLOW-FILE PINK-APPLICANT
CITY OF SHAKOPEE
INCORPORATED 1870
129 EAST FIRST AVENUE. SHAKOPEE. MINNESOTA 55379-1376 (612)445-3650 A
Mr. Cole Van Horn .
303 East 1st Avenue `
Shakopee, Mn. 55379 7/25/90
Dear Mr. Van Horn:
My inspection of your property located at the above captioned
address on 7/24/90 revealed that you are constructing a building
addition to your dwelling without benefit of a building permit.
Also, you are building within the adopted mini-by-pass corridor
which is contrary to Council policy.
A search of administrative procedures and code requirements leaves
no alternative except to order you to raze this structure within
ten days (August 5th, 1990) Failure to comply with this order will
result in the matter being given to the City Attorney for
prosecution.
This order may be appealed to the Shakopee Building Codes Board of
review. You may file for a application for review at the Shakopee
City Hall at 129 East 1st Avenue. The filing fee for this
application is $85. 00.
If you have any questions regarding this matter, please feel free
to contact me or Barry Stock.
Respgctfu]ly,
/
LeRo"F. Houser,
Building Official
cc : City Attorney
The Heart Of Progress Valley
AN EOUAI OPPORTUNIT i EMPLOYER
CITY OF SHAKOPEE
INCORPORATED 1870 ` `
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 •
KQ�
ri
Mr. Cole VanHorn
303 East 1st Avenue
Shakopee, Mn. 55379 August 13th, 1990
Dear Mr. VanHorn:
It appears there seems to still be some confusion on your part
regarding the stop work order issued to you on July 24th, 1990 .
You are hereby officially notified that the stop work order is
still in effect and the matter has been turned over to the City
Attorney
for abatement.
Your removing part of the building addition that encroached into
the required setback does not nullify the stop work order. Your
refusal to petition the board of appeals resulted in the matter
being referred to the City Attorney.
The City Attorney has been directed to prosecute on the basis of
the following issues:
1. Violation of section 301 (a) of the building code, failure to
obtain required permits.
2 . Violation of Section 302 (b) of the building code, failure to
submit plans and specifications.
3 . Erecting a building addition in the designated,
adopted corridor area.
In addition to the above, had a permit been issued for this
structure, (which it has not) you were required to call for a
footing inspection so we could have verified footing depth of the
old foundation which you utilized. In addition, framing violations
were noted during our preliminary investigation of your buildingand
post and beam construction is not approved in Shakopee without an
engineered design.
The permit number 7956 which you secured on 9/9/88 for "remodeling
had expired. I am sure you have a copy of the permit. Please note
that the section checked was for a bathroom and kitchen "remodel"
and not an addition. We would not have issued a permit for an
addition within the adopted corridor area.
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
//
VanHorn, Page two.
Being a Shakopee building contractor, you are going to be hard
pressed to convince any one including a law judge that you do not
know the difference between a remodel and an addition.
I had hoped that you would make your application to the building
code review committee. However it is now apparently to late and
this matter will no doubt have to be resolved in court.
Please be advised, any further work on this project other then
removal will result in a tab charge being issued.
Your cooperation is respectfully requested.
Respectfully,
AldvA-
LeRo F. Houser
Buil ng Official
cc : City Attorney
-
STOP W
SHAKOPEE, MINNESOTA
OFFICE OF BUILDING OFFICIAL
NOTICE
This building has been inspected and
IT General Construction
❑ Concrete, Masonry and
Finish Cement Work
❑ Lathing
7 Plastering
❑ Elevators
❑ Plumbing
El Warm Air Furnace
❑ Electric Wiring
❑ Steam Fitting
IS NOT ACCEPTED
Please correct as noted below before any
further work is done.
— NOTE —
Purpose of Order No Building Permits Issued
Built in area with building moratorium.
Date Building Official
Do Not Remove This Notice
DETACH and Bring this Portion
of Card With You.
Location: 303 E. First Avenue, Shakopee
Date July 24 , 1990
Office of the Building Official
SHAKOPEE, MINNESOTA
wilding Official
if
Memo TO: City Council
From: Building Official
Date: 8/1/90
Subject: Stop Work Order/Cole VanHorn
INTRODUCTION
On July 24th, 1990 I issued a stop work order to Mr. VanHorn
for constructing an addition to his dwelling located at 303 East
First Avenue.
BACKGROUND
Mr. VanHorn did not have a valid building permit for this expansion
and in addition, was constructing this building within the defined
corridor area of the by-pass.
I have issued a order for him to raze this structure. I have also
informed him of his right of appeal through our Building Codes
Board of Appeals. He has indicated that he does not want to pay the
appeals fee to appear before the board.
I have included in this informational memo a copy of the letter
sent to Mr. VanHorn, an informational letter to the Building Code
Board of Appeals informing them of the problems. This letter was
prepared in anticipation of Mr. VanHorn petitioning the board for
a hearing.
Should he not petition the board for a hearing within the allotted
time frame for razing this structure, I will turn the matter over
to the City Attorney for abatement.
The attachments represent all data available to bring you up to
date on this issue.
MEMO TO: Julius A. Caller, City Attorney
FROM: LeRoy Houser, Building Official
RE: Stop Work Order / Cole VanHorn
DATE: August 8 , 1990
Mr. Cole VanHorn has constucted a building addition to his dwelling
at 303 East First Avenue without benefit of a building permit. I
have ordered him to raze this structure within ten days (August 5,
1990) . I also informed him of his right to appealed to the
Building Codes Board of Review. He has chosen not to do so.
Please start the prosecution process against Mr. Cole VanHorn.
If you have any questions please call me.
LFH/jms
//�`
• ORDINANCE NO. 260
Fourth Series
An Ordinance of the City of Shakopee, Minnesota, adopting an
Official Map for the Right-of-way for the Highway 169-101 Bridge
and Mini By-Pass in the City of Shakopee
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS:
SECTION I: Repeal
Ordinance No. 258 4th Series recently passed is hereby repealed in
its entirety.
SECTION II: Jurisdiction
The Council hereby finds that all steps provided for by the terms of Ordinance
• No. 251 of the Fourth Series and Minnesota Municipal Planning Act as provided
in MSA 462.351 to 462.36 have been done and performed and that pursuant thereto
a map, a copy of which is hereto attached and made a part hereof, has been prepared.
SECTION III: Official Map adopted
That the map described in Section II hereof is hereby adopted and designated
as the official map for the acquisition of Right-of-way for Highway 169-101
Bridge and Mini By-Pass in the City of Shakopee.
SECTION IV: Filing Ordered
That after the adoption of said official map, a copy thereof and of this
Ordinance shall be on file in the office of the City Clerk and that a copy of
said official map and this Ordinance shall be filed for record in the Office of
the Recorder of Scott County, Minnesota.
SECTION V: Penalty
Any person violating any provision of this Ordinance is guilty of a misdemeanor
and upon conviction thereof shall be subject to a fine of not more that S700.00
or imprisonment for a term of not to exceed 90 days or both plus in either case
the cost of prosecution. Each day that a violation is permitted to exist
constitutes a separate offense.
SECTION VI: When in Force and Effect
This Ordinance shall be in force and effect from and after the date that it
is published in the official newspaper of the City of Shakopse.
Adopted by Shakopee City Council in
session assembled this
2)J nityday of , 1989.
r
V
Mayor of the City of Shakopee
ATTEST:
(4,4(I)
City Clerk
Prepared and approved as to form this 18th day of
January, 1989.
f
l,Ity Attorney
/1
IoN Tq Minnesota '
do Department of Transportation
District 5
czo 2055 No. Lilac Drive�yT OF TRPa� Golden Valley. Minnesota 55422
(612)593•
October 19q;
Dave Hutton, City Engineer
city of Shakopee
•
•
RE : OFFICIAL MAP ( Statute 394 . 361 )
The "Oficial Map" for rhe new 1coation of T.H. 169 - T.N.
101 in the ,.qty of Shakopee is a reproducible blue line c opy
drafted by Howa_d. Needles Tamnen and E_:gendcf f .
The map indicates the area that will be needed for highway
construction in the City cf Shakopee under S . F. 7009-52 .
The centerline as indicated on the "Official Map" is The
plan construction alignment for T.H. 169 - 101 .
The Official Map indicates the e__isting parcels/lots as
platted and the owners names as recorded with the Scott
County Recorder.
The ^LTi ' ial Kap is a representation of the area in the City
of Sha'' epee where T.H. 169-101 will be constructed and that
the Official hap limits, as des4 anated, eih_Cmpass the area
needed for that construction.
'744—
R. P:c: v :., R. L . S .
Sr . Land Surveyor, .:i. '.....T
L'i1 e
An Equal Opportunity Employer
laws eAt 04;CA-AJ. ItA4V1 S g 1.4
•
�� c Z. 49(4 30- 33 caLtS S
PLANNING, ZONING § 462.359
would request rededication of trail within rea- subdivision was approved for filing in 1974, un-
sonable period of time not to exceed three to five der subd.� of final sectionis providing
that
afor
years, but developer requested rededication al- two amendmentarsfollowing to comprehensive plan subdivisionsrly no
o
most ten years after vacation of trail.4Henning dedication or platting permitted by approved ap-
v. Village of Prior Lake, App.1989, 435 N.W.2d plication, where vacation of trail within subdivi-
627, review denied. sion was approved in 1977, and rededication of
Village could properly require subdivision de- vacated portion of trail was sought in 1986.
veloper to submit new application subject to Henning v. Village of Prior Lake, App.1989, 435
community planning that occurred after plat for N.W.2d 627, review denied.
462.3585. Joint planning board
Upon request of a home rule charter or statutory city council or county or town board
by resolution presented to the county auditor of the county of the affected territory a
board shall be established to exercise planning and land use control authority in the
unincorporated area within two miles of the corporate limits of a city. The board shall
have members in a number determined by the city, county, and town. Each governmental
unit shall have an equal number of members. The members shall be appointed from the
governing bodies of the city, county,and town. Upon request of more than one county or
town board with respect to the unincorporated area within two miles of the corporate
limits of a single city, the parties may create one board rather than a separate board for
each county or town, with equal membership from each affected governmental unit. The
board shall serve as the governing body and board of appeals and adjustments for
purposes of sections 462.351 to 462.364 within the two-mile area. The board shall have all
of the powers contained in sections 462.351 to 462.364 and shall have authority to adopt
and enforce the uniform fire code promulgated pursuant to section 299F.011. The city
shall provide staff for the preparation and administration of land use controls unless
otherwise agreed by the governmental units. If a municipality extends the application of
its subdivision regulations to unincorporated territory located within two miles of its
limits pursuant to section 462.358, subdivision la, before the creation of a joint board, the
subdivision regulations which the municipality has extended shall apply until the joint
board adopts subdivision regulations.
Laws 1982, c. 507, § 24, eff. March 23, 1982.
Library References
Zoning and Planning X352.
C.J.S. Zoning and Planning § 177.
462.359. Procedure for plan effectuation; official maps
Subdivision 1. Statement of purpose. Land that is needed for future street pur-
poses and as sites for other necessary public facilities and services is frequently diverted
to nonpublic uses which could have been located on other lands without hardship or
inconvenience to the owners. When this happens, public uses of land may be denied or
may be obtained later only at prohibitive cost or at the expense of dislocating the owners
and occupants of the land. Identification on an official map of land needed for future
public uses permits both the public and private property owners to adjust their building
plans equitably and conveniently before investments are made which will make such
adjustments difficult to accomplish.
Subd. 2. Adoption. After the planning agency has adopted a major thoroughfare
plan and a community facilities plan, it may, for the purpose of carrying out the policies
of the major thoroughfare plan and community facilities plan, prepare and recommend to
the governing body a proposed official map covering the entire municipality or any
portion thereof. The governing body may, after holding a public hearing, adopt and
amend the official map by ordinance. A notice of the time, place and purpose of the
hearing shall be published in the official newspaper of the municipality at least ten days
prior to the date of the hearing. The official map or maps shall be prepared in sufficient
detail to permit the establishment of the future acquisition lines on the ground. In
unplatted areas a minimum of a centerline survey shall have been made prior to the
preparation of the final draft of the official map. The accuracy of the future acquisition
147
•
//
§ 462.359 PLANNING, ZONING
lines shown on the official map shall be attested to by a registered land surveyor. After
adoption, a copy of the official map, or sections thereof with a copy of the adopting
ordinance attached shall be filed with the county recorder as provided in sections 462.351
to 462.364.
Subd. 3. Effect After an official map has been adopted and filed, the issuance of
building permits by the municipality shall be subject to the provisions of this section.
Whenever any street or highway is widened or improved or any new street is opened, or
interests in lands for other public purposes are acquired by the municipality, it is not
required in such proceedings to pay for any building or structure placed without a permit
or in violation of conditions of a permit within the limits of the mapped street or outside
of any building line that may have been established upon the existing street or within any
area thus identified for public purposes. The adoption of an official map does not give
the municipality any right, title, or interest in areas identified for public purposes thereon,
but the adoption of the map does authorize the municipality to acquire such interests
without paying compensation for buildings or structures erected in such areas without a '
permit or in violation of the conditions of a permit.
Subd. 4. Appeals. If a permit for a building in such location is denied, the board of
appeals and adjustments shall have the power, upon appeal filed with it by the owner of
the land, to grant a permit for building in such location in any case in which the board
finds, upon the evidence and the arguments presented to it, (a)that the entire property of
the appellant of which such area identified for public purposes forms a part cannot yield a
reasonable return to the owner unless such a permit is granted,and(b)that balancing the
interest of the municipality in preserving the integrity of the official map and of the
comprehensive municipal plan and the interest of the owner of the property in the use of
the property and in the benefits of ownership, the grant of such permit is required by
considerations of justice and equity. In addition to the notice of hearing required by
section 462.354, subdivision 2, a notice shall be published in the official newspaper once at
least ten days before the day of the hearing. If the board of appeals and adjustments
authorizes the issuance of a permit the governing body or other board or commission
having jurisdiction shall have six months from the date of the decision of the board to
institute proceedings to acquire such land or interest therein, and if no such proceedings
are started within that time, the officer responsible for issuing building permits shall
issue the permit if the application otherwise conforms to local ordinances. The board
shall specify the exact location, ground area, height and other details as to the extent and
character of the building for which the permit is granted.
Laws 1965, c. 670, § 9, eff. Jan. 1, 1966. Amended by Laws 1976, c. 181, § 2; Laws 1986, c. 444.
Historical Note CJ.S. Municipal Corporations§§ 83,84, 167 to
1976 Amendment Changed the title of reg- 175, 1658.
ister of deeds to county recorder. C.J.S. Zoning §§ 219 to 249.
1986 Amendment Laws 1986, c. 444, § 1,
removed gender specific references applicable to
human beings throughout Minn Stats. by adopt- Notes of Decisions
ing by reference proposed amendments for such Construction and application 1
revision prepared by the revisor of statutes pur- Restrictions on filing and recording convey-
suant to Laws 1984, c. 480, § 21, and certified ances 2 •
and filed with the secretary of state on Jan. 24, Validity ',4
1986. Section 3 of Laws 1986, c. 444, provides
that the amendments "do not change the sub-
stance of the statutes amended." ',4. Validity
Prior Law: the
part of§ 471.28, providing in effect that
the adoption of a plan gives municipality right to
St1961, § 471.28. secure streets or lands indicated on map without
Laws 1945, c. 287, § 1. paying for any improvement that owner may
St.Supp.1940, § 1933-70. have constructed on bed of mapped street after
Laws 1937, c. 287, § 3. adoption of plan, is unconstitutional. Op.Atty.
Gen., 59-A,July 27, 1944.
Library References The city planning law [§§ 471.26 to 471.33) is
Municipal Corporations X41, 42, 621, 650. not unconstitutional in its entirety. Id.
148
sL:o
MEMO TO: Dennis Kraft, City Administrator
FROM: Ray Ruuska, Engineering Coordinator
SUBJECT: Shakopee Bypass (Southerly)
DATE: August 16, 1990
INTRODUCTION:
Attached is a Supplemental Agreement No. 2 with Barton-Aschman
Associates, Inc. for design services associated with the Shakopee
Bypass.
BACKGROUND:
Currently, the City has an agreement with Barton-Aschman
Associates, Inc. for design services associated with the Shakopee
Bypass. The agreement includes designing the six, County
crossroads (83 , 16, 17, 79, and 15) as well as preparing the right-
of-way documents for Mn/DOT.
These design services were initiated by Mn/DOT, who requested that
the City of Shakopee retain a consultant to assist them in
completing the design. The agreement has a "not-to-exceed" figure
of $280, 770 . 00 .
Mn/DOT has now requested Barton-Aschman to design two box culverts
to facilitate mainline drainage under County Road 83 in the
vicinity of the proposed T.H. 101 interchange. Staff has received
a cost proposal and Supplemental Agreement from Barton-Aschman to
do this additional work (attached) . Per this Supplemental
Agreement, they will do the additional work for an estimated cost
of $9 , 134 . 31. This would increase the total contract with Barton-
Aschman to $341, 777 . 00.
The funding for this agreement is part of the City of Shakopee ' s
$1. 0 millon contribution to Mn/DOT towards this project.
The following table summarizes the City of Shakopee ' s committed
expenditures for the various design elements:
Drainage Design Original Agreement (OSM) $115, 000
Supplement Agreement No. 1 $ 32 , 300
Bridge Design (Mn/DOT) $361, 487
Cross Roads Design Original Agreement $280, 770
(Barton-Aschman)
Supplemental Agreement No. 1 $ 51, 873
Supplemental Agreement No. 2 $ 9 , 134
Total (To Date) $850,564
ALTERNATIVES:
1. Approve of the Supplemental Agreement No. 2 with Barton-
Aschman for design services associated with the Shakopee
Bypass.
2 . Deny the agreement.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Move to direct the appropriate City officials to execute a
Supplemental Agreement No. 2 with Barton-Aschman to provide
additional design services associated with the Shakopee Bypass • in
the amount of $9 , 134 . 00 .
RR/PmP
SUPPLEMENT
Barton-Aschman Associates, Inc.
111 Third Avenue South, Suite 350 Phone:(612)332-0421
Minneapolis, Minnesota 55401 Fax: (612) 332-6180
USA
August 1, 1990
Mr. David Hutton, P.E.
City Engineer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: Request for Supplemental Agreement to Design "Box" Type Drainage
Structures Associated With the County Road 83 Interchange (S.P. 7005)
Dear Mr. Hutton:
As I discussed with you by telephone, MnDOT has requested Barton-Aschman to
design two (2) box culverts to facilitate mainline drainage under County
Road 83 (CR 83) in the vicinity of the proposed TH 101 interchange. These
drainage structures will be incorporated into the CR 83 crossroad plans and
constructed under Stage 2 as currently proposed.
Based on preliminary data supplied by MnDOT's hydraulic engineer, we have
identified for your consideration the following supplemental work description
and scope of services.
Work Description
This supplemental agreement shall amend that agreement dated November 7, 1988,
between the City of Shakopee and Barton-Aschman Associates, Inc. as follows:
Modify Attachment A, Section 3.7.4 "Drainage Plans" to include drainage
infrastructure for mainline ditches at County Road 83 crossing. Scope of
services include:
1 . Secure hydraulic data from MnDOT for culvert sizing. Horizontal and
vertical criteria shall also be provided.
2. Prepare plans and profiles for two (2) concrete box culverts.
3. Size steel reinforcement for inclusion on standard details sheet.
4. Design culvert bedding based on soils letter.
5. Design end treatments for inlets and outlets to provide for slope
stabilization (three options required) .
Barton-Aschman Associates, Inc.
August 1, 1990
Page 2
Compensation
The cost plus fixed fee is estimated at $9, 134.31 to complete the above
services. A contract pricing proposal is attached for your information.
If you have any questions or require additional information, please call .
Sincerely,
,SBA TON HMAN ASSOCIATES, INC.
--4/
/ , J�_-
avid B. Wadzala, P.E.
Principal Associate
DBW:dmv
Approved by the City Council of Shakopee on the day of ,
1990.
Mayor City Administrator
Date Date
ATTEST:
City Clerk
Date
— i
CONTRACT PRICING PROPOSAL Oce of ManatemenT ir•d Budget
r (RESEARCH At DEVELOPMENT) Approval No. 29—R0184
I�Gi rA. MO.O/ PAGES
�. This form is for arc whets (i) submission acme or pricing dans (sac TPR 2-3.2-3.407.4)07 ) is required and
(1) sabscirucion (or cite Optional Form 79 is authorized by can corseecsing OCT.c5eI
1 1
r+A.K or OrltaOa :wives.v+0/0a SERYICLS 10 SE rVL+LSAtO 'I v
Barton—Aschman Associates, Inc. Supplement No. 2 _
"O"'e°rrtQ Amass Drainage Structure Design
111 Third Avenue South for TH 101 (S.P. 7005)
Minneapolis, MN 55401 •
Orrti+O1Si Ass0 Loc.AnoNai w*tLRt v.-0u 4 TO SE KatO4A40 TOTAL AMOUNT Or P$OPOSAL IC.OY1$OUCITAfOre NO.
- Minneapolis Office .$ 9,134.31 -
DETAIL DESCRIPTION OF COST ELEMENTS
t 1
TOTAL REFER-
t. OstICT MAMMAL(nowise.. L.tiirt A) EST COST (S/ EST.COST• ENCS:
PLAIOL SEO PARTS CADD/Supplies and Reproduction 250.00 "=':"<= ''` ':'::::
Ir. SuaCO.(TEAC1tO RETS •
c. OTxtt_(I)RAW s.&TERAL .I
(2) YOUR STAMOARO CDALAKICUL TTE,�LT • ...
(if NRIRO2YiStO.AL TtA,+SrftS (At other theta tart) •
TOTAL DIRECT.HATERJAL "7:e.:... ::-..,-..-:-:7, 250.00
L suATt134t CvELNEA0' (Rite SXS h.se=)
t'
ESTIMATED RATE/ EST '`
3. OttCT LAIOR (Seri/�) MOUES HOUR COST (S) :_ `
•
Principal Associate 4 _ 31.501 126.00•:.... 4:: :•-:: :;<
Senior Associate 60 25.00• 1,500.00 -:: 'J
Associate 20 17.00 340.001;.;:;'==5:r:r':..::::.:1
Technician_ 80 13.00 1,040.O0(4: . 1
Clerical - -- 10.50 -- l =:1=:a;: s.:.I
•
:,.
TOTAL DIRECT LABOR .-� .. ,., = -. ..t '`<,.. IK -- .. -"7 A>1 3 -006.001 .
a. 1.4.,1:3 OYS1t'alA0 (Serif? Depsrr..n.t or Cast Cc.rtr)' 0.11.LATE I S.au= I (ST COST (5) t <.v";1`.' '..-1
1.6566 3,006.00 j 4,9.79.74( :x>:4:; :::,i >1
TOTAL LABOR OVERHEAD ^,:. }., ;. •. .. :: „,„,,,.,.:„:14,979.741
i seta...I.TLSTD.IG (I.tl r1i.s field arses at Gor+nn..eat irits(Lrti.m,) EST COST (5) f'<,::-.:`y> '-.^.:1
•
TOTAL SPECIAL TESTING t?Y:`:9r'�--:'�: ::.;;."%c1 • I
a. SitC.M LCus?MLKT (If L:r.a tb.r=r) (luarat e. £abash A) I I
7. TLYtt (If direct chane) (Cite /etaiG a. .isatbed Schedule) 1 UT COST (5) :. '::1
.. TRAt.tS?OLTAT2O.4 Mileage
11;....,.::.;,:::,:.;`.-:) ,1
4. rig Ottss Oa S1ri$LSTtpCF •
1- >:T:<:G. '.i;:
- 'TOTAL TRAVEL 1.' . . "r'"i loo.oa
I. CO5StLTAr1TS (L(eatif7—porp.w—r.tty j UST COST(S) ;;,
•
•
I L_.:: :.
TOTAL CONSULT.4NTS - •• =.�:'.:,.;.,:1 I
I. OT1.ea p<(CT COSTS (//f..at.. Evbiba A) I
10. TOTAL DIRECT COST AND OVERHEAD 1
11. GEI•.etAt AMC) AO•+.•rISTtAtret EXPENSE (Lac i sf rcrt n'.....r N.s. r I 1
12. R07unts. I 1
12. TOTAL ESTI.V A TE° COST I I
24 rt Oa"O#" 10% of Lines 3 and 4 I 798.571
13. • TOTAL ESTIMATED COST AND FEE OR PROFIT I 9,134.311
1 OPTIONAL FORM 60
• Ot166cr 1971
//CI.
MEMO TO: Dennis Kraft, City Administrator
FROM: Ray Ruuska, Engineering Coordinator (�
SUBJECT: Shakopee Bypass (Southerly)
DATE: August 16, 1990 �9
SE
INTRODUCTION:
AIT
Attached is a Supplemental Agreement No. 2 with Barton-Aschman
Associates, Inc. for design services associated with the Shakopee
Bypass.
BACKGROUND:
Currently, the City has an agreement faith Barton-Achman
Associates, Inc. for design services ass ��asknnee
Bypass. The agreement includes des
crossroads (83 , 16, 17 , 79, and 15) as we
of-way documents for Mn/DOT. �.��
.,
These design services were initiated by aZ
the City of Shakopee retain a consu
completing the design. The agreement ha
of $280, 770. 00.Mn/DOT has now requested Barton-Aschman 60)( / /
to facilitate mainline drainage unde
vicinity of the proposed T.H. 101 inter e4
a cost proposal and Supplemental Agree)
do this additional work (attached) .
Agreement, they will do the additional
of $9, 134 . 31. This would increase the
Aschman to $341, 777 . 00.
The funding for this agreement is part of the City of Shakopee ' s
$1. 0 millon contribution to Mn/DOT towards this project.
The following table summarizes the City of Shakopee ' s committed
expenditures for the various design elements:
Drainage Design Original Agreement (OSM) $115, 000
Supplement Agreement No. 1 $ 32 , 300
Bridge Design (Mn/DOT) $361, 487
Cross Roads Design Original Agreement $280, 770
(Barton-Aschman)
Supplemental Agreement No. 1 $ 51, 873
Supplemental Agreement No. 2 $ 9, 134
Total (To Date) $850,564
ALTERNATIVES:
1. Approve of the Supplemental Agreement No. 2 with Barton-
Aschman for design services associated with the Shakopee
Bypass.
2 . Deny the agreement.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Move to direct the appropriate City officials to execute a
Supplemental Agreement No. 2 with Barton-Aschman to provide
additional design services associated with the Shakopee Bypass in
the amount of $9 , 134 . 00 .
RR/pmp
SUPPLEMENT
Barton-Aschman Associates, Inc.
111 Third Avenue South, Suite 350 Phone: (612)332-0421
Minneapolis, Minnesota 55401 Fax: (612) 332-6180
USA
August 1, 1990
Mr. David Hutton, P.E.
City Engineer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: Request for Supplemental Agreement to Design "Box" Type Drainage
Structures Associated With the County Road 83 Interchange (S.P. 7005)
Dear Mr. Hutton:
As I discussed with you by telephone, MnDOT has requested Barton-Aschman to
design two (2) box culverts to facilitate mainline drainage under County
Road 83 (CR 83) in the vicinity of the proposed TH 101 interchange. These
drainage structures will be incorporated into the CR 83 crossroad plans and
constructed under Stage 2 as currently proposed.
Based on preliminary data supplied by MnDOT's hydraulic engineer, we have
identified for your consideration the following supplemental work description
and scope of services.
Work Description
This supplemental agreement shall amend that agreement dated November 7, 1988,
between the City of Shakopee and Barton-Aschman Associates, Inc. as follows:
Modify Attachment A, Section 3.7.4 "Drainage Plans" to include drainage
infrastructure for mainline ditches at County Road 83 crossing. Scope of
services include:
1 . Secure hydraulic data from MnDOT for culvert sizing. Horizontal and
vertical criteria shall also be provided.
2. Prepare plans and profiles for two (2) concrete box culverts.
3. Size steel reinforcement for inclusion on standard details sheet.
4. Design culvert bedding based on soils letter.
5. Design end treatments for inlets and outlets to provide for slope
stabilization (three options required) .
Barton-Aschman Associates, Inc.
August 1, 1990
Page 2
Compensation
The cost plus fixed fee is estimated at $9,134.31 to complete the above
services. A contract pricing proposal is attached for your information.
If you have any questions or require additional information, please call .
Sincerely,
( BATON , HMAN ASSOCIATES, INC.
—
avid B. Waala, P.E.
Principal Associate
DBW:dmv
Approved by the City Council of Shakopee on the day of
1990.
Mayor City Administrator
Date Date
ATTEST:
City Clerk
Date
CONTRACT PRICING PROPOSAL Oce of Mana.ement ind Budge,
Approval No. 29—R0184
(RESEARCH AND DEVELOPMENT)
PAGE P.O. Ir,O 01 r.GEs
This form is for use a.hen (i) aubat iuion of cost or pig ds (src TPR t-l.S07-3) is requited and
Focus 1 1
(ii) substitution For the Optional For39 is authorised b7 the cw.a+ctin[ calory.
Surruts..nine UERY.CE3 to at Evtr•(S.'ED
w..E or ontaoe
Barton-Aschman Associates, Inc. Supplement No. 2 .
none°feta Amass Drainage Structure Design
111 Third Avenue South for TH 101 (S.P. 7005)
Minneapolis, MN 55401 •
ornsio si Amo tOCAnoNsi Wxtat WOta tS TO K►tetO&.sED TOTAL AMOUNT OP KOPOSAL IGOYT SouC.Twnot+NO.
•
Minneapolis Office s 9,134.31
DETAIL DESCRIPTION OF COST ELEMENTS
EST COST (S J TOTAL REFER-
1. MEW!'MATETctAL(florist.r Euiebet AI EST.COST' ENCL.'
.. rutata.sED rAers CADD/Supplies and Reproduction 250.00 .'�>1
It. su.COMTRACTEW rtf.rS
c OTfttt—(t)RAW s4ATTs7AL •
:.1','.,.
(s) your sT ww
o.to to •EtCtAL rtts E�
(.3) D T1:tOreLVONAL TEAMS/EIS (Al.tb.r Mao tot) 1 -• • :.
\- - 1
i : 250.0011
TOTAL DIRECT.MATERIAL �::., ..... :... .
i "Arnim.Cvmo.AD' (R.a %XS *our=) I I
t'
ESTWATED RATE/ ' EST
3, MKT L4402 (Sprti/j) HOURS HOUR COST (S)
•
Priticipal Associate 4 31.50 ] 126.00 :,... g .:::::&.:.':
60 25.00• 1,500.00 :j
Senior Associate 20 17.00. 340.00 ->:
Associate _
Technician_ 1 80 13.00 1,040.00": ' �: - ::
Clerical -- 10.50
TOTAL DIRECT LABOR a - ..4 " `: 3,006.00) .
•. LAavt oYU1EAa (Sprei/j Depart."./ . Cu' CrrKr)a Olt.LATE I SASE= EST COST (3) :.
' -_":`•. .'
1.6566 3•,006.00 4,979.74 -: . <_::-:.,
•
TOTAL LABOR OVERHEAD S I -i 4,979.741
i SrtOtAL TtSID'G (laded-in fell werb at G.ev+v..ea'erst.11rti..$) EST COST (3) I.:.q• :. i;;,:,'_-a':I
yip'`.q::
•
W', -.::y: ,;g ''t:?leiI
TOTAL SPECIAL TESTING " ::=:<'` . '`
a. Smear EQutrr1KT (If direct eb.r=e) (lte..at .. Exasaw Al I I
•
7. ThAYEt (If Gera tbarse) (Cir." details sa attatled Scbelr(e) I ES1 COSI (3) 1 '`1
._ TR.JtSJO TAT10r+ Mileage
h. ret oc(s1
t Ot StTtSr+
tSTTCE i(. %-«.�:i:-. •>.I
-TOTAL TRAVEL I: . . "'7 100.0a
I. COWS4LTAMTS (Ideaei/7-prrp.w-fait) fST COST(S) ::i
- La.g.f..2.:Li
` TOTAL CONSUL T.4 NTS 1
I ,^
t. OTx*t pttCT COSTS (t••.a•.. Etbib.Al
10- TOTAL DIRECT COST AND OVERHEAD I
11. GH.EIAL A.40 A0.a.ic 1RAtrvE EXPENSE (Rate i of tat'e(e..e.' N«. Jr 1
12 t1OT.tT¢S• I
12 TOTAL ESTI WATED COST I
I. ret os norm 10% of Lines 3 and 4 I 798.571
13TOTAL ESTIMATED COST AND FEE OR PROFIT I 9,134.311
I OPTIONAL FORM 60
• October 197 T
Barton-Aschman Associates, Inc.
111 Third Avenue South, Suite 350 Phone: (612)332-0421
Minneapolis, Minnesota 55401 Fax: (612) 332-6180
USA
August 1, 1990
Mr. David Hutton, P.E.
City Engineer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: Request for Supplemental Agreement to Design "Box" Type Drainage
Structures Associated With the County Road 83 Interchange (S.P. 7005)
Dear Mr. Hutton:
As I discussed with you by telephone, MnDOT has requested Barton-Aschman to
design two (2) box culverts to facilitate mainline drainage under County
Road 83 (CR 83) in the vicinity of the proposed TH 101 interchange. These
drainage structures will be incorporated into the CR 83 crossroad plans and
constructed under Stage 2 as currently proposed.
Based on preliminary data supplied by MnDOT's hydraulic engineer, we have
identified for your consideration the following supplemental work description
and scope of services.
Work Description
This supplemental agreement shall amend that agreement dated November 7, 1988,
between the City of Shakopee and Barton-Aschman Associates, Inc. as follows:
Modify Attachment A, Section 3.7.4 "Drainage Plans" to include drainage
infrastructure for mainline ditches at County Road 83 crossing. Scope of
services include:
1 . Secure hydraulic data from MnDOT for culvert sizing. Horizontal and
vertical criteria shall also be provided.
2. Prepare plans and profiles for two (2) concrete box culverts.
3. Size steel reinforcement for inclusion on standard details sheet.
4. Design culvert bedding based on soils letter.
5. Design end treatments for inlets and outlets to provide for slope
stabilization (three options required) .
b
Barton-Aschman Associates, Inc.
August 1, 1990
Page 2
Compensation
The cost plus fixed fee is estimated at $9, 134.31 to complete the above
services. A contract pricing proposal is attached for your information.
If you have any questions or require additional information, please call .
Sincerely,
_BATON-ASCHMAN ASSOCIATES, INC.
Davi B. War la, P.E.
Principal A sociate
DBW:dmv
Approved by the City Council of Shakopee on the day of
1990.
Mayor City Administrator
Date Date
ATTEST:
City Clerk
Date
CONTRACT 'PRICING - PROPOSAL Oce of Mana.ernent and Budget
(RESEARCH AND DEVELOPMENT) Approval No. 29-RO184
I'AG/N0. I NO Or PAGES loom is for taw �l,ea (iJ submission of cost or pricing data (see FPR 1-3.907.4) a required and
(as) substicucioo (or the Optional Form 19 is authorised by the cowCsctic$ olScer. 1 1
....st or OrSta0e wrfufs.wg/O(str'Kl.S 10 SE w0443"t0
Barton—Aschman Associates, Inc. Supplement No. 2
"OKE Off4CI ADOLLIS Drainage Structure Design
111 Third Avenue South for TH 101 (S.P. 7005)
Minneapolis, MN 55401 -
oTvtssOa(s(AP O LOCAT70tt(S1 W UL veOts a To sE rtaroamto TOTAL AMOvW,T Or mrolosAS. 'co.,souciTATION N0.
- Minneapolis Office s 9,134.31 1 -
DETAIL DESCRIPTION OF COST ELEMENTS
r 1 TOTAL REfER.
1. beta NATURAL(ltossisr.. E i6ic A) EST COST (SJ EST COST' ENCS=
..!urUu>sto'Arts CADD/Supplies and Reproduction 250.00 ,..-.....':,,'.,:=,.':..':::-.,1
6. WKOMIACTED tTEt4S
e. CTTir1
Mtt�(I)LAW a.ATA4 ...r,..;., : 1 ,
(2) 'Ova STAt+oi(O COtut.TEtakt.tread
(3) tldTtI0t1LSTostA4 TL WSIEtS (At Nber,!V. tort)
TOTAL DIRECT.MATERIAL 17::- -:`;: 250.001
L manta/CvELKEAD' (Rate %XX Iru=) I I
ES
3. Ditto=LAiOt (Specify)>1 '
T .tAMED RATE/ - EST
"^
HOURS HOUR COST (SJ ? -.. .. .
Principal Associate 4 31.50 126.00 :. `:;::::::;:• = . y
Senior Associate 60 25.001 1,500.00±:::',;C-7.,:t';''.'6::.:::.'..::1
Associate - • 20 17.00 340.00
Technician_ 80 13.00 1,040.O01* ;:r. "i
Clerical -- 10.50 -- ::4'' 1 —
• 1 r ' :J
TOTAL DIRECT LABOR - . - . . I.'.7. _3,006.001 ,
4. LAiot OYAD (Sfr city Orp.rtrtot at Cost C..ur)' OJT.LATE Z RASE= I (ST COST (5) :k-i':`,-0' •.'
CtxE
1.6566 3,006.00 J 4,9-79.7 ::-r.... :;$;?;.- ..'L5.::::::4 r
TOTAL LABOR OVERI(EAD ;:,.. I ..1...: : ._1 4,979.741
i Setakt TLSITHC IacLwIJ. /I sr.r4 at Gr'rw dart i.sts/Lri.mr ',.•.
( t� 1 _ ... EST Cosi (s) ( :. _;:: :»:'-;,-.1
TOTAL SPECIAL TESTING �s>.;'oo-z.>`,s: ': �cJ I
T
•. 311°64 ICUU4•4'4T (If 1%,7c,cb.rtt) (Iu..at so Eab.3it A) .
7. TRAvIl (If 1ilert t.atzt) (Ciro I.t.i)r ma vmcLrd Stbtl./i) I EST COST (5) '::1
A. TRAra'oa4no•. Mileage I> 1:> ,1 .
A. 4112 Oft A1 Ot Svas4T11rCr - ;: <1
• -TOTAL TRAVEL I , . "�``;'100.oa
I. CO•"SuItaMTS (I1raif, )turprat—rattl E37 COST(5) -E:;.:?:.::�1
i • .1
• f t': . ...':i
H
TOTAL CONSULTANTS -.:c>' .ate'li:..,;'. I
•
9. O»•tt OMtLR COSTS (Iitsoist I. Evbibrt A) II
10. TOTAL DIRECT COST AND OVERHEAD 1
II. Gb+ERAL AND.O.asCST41111 EIIENS 1 (R.tt 1. of VIII dts,t.t N.a P 1 I
13. tovaa 1E3• I
13. TOTAL E_
STI
TI.MATED COST
t4 "I o.'.Orli 10% of Lines 3 and 4 I 798.571
ts. •
TOTAL ESTIMATED COST AND FEE OR PROFIT 1 9,134.311
1 OPTIONAL FORM 60
• October 1971
/1 Ci
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Relief Association Bylaws
DATE: August 17, 1990
INTRODUCTION AND BACKGROUND:
At the City Council Committee of The Whole Session on August
15th, City Council discussed four changes to the proposed Bylaws
for the Relief Association. The four changes will be considered by
the Association at a meeting of the Association on Monday, August
20th. The President of the Association, Gene Pass, asked if
Council could then consider approving the Bylaws at their Council
meeting on August 21st. If Council could approve the Bylaws (as
agreed upon at the August 15 session) , closure could be put on this
matter.
Revised copies of the Relief Association Bylaws, as adopted by
the Association at their August 20th meeting, will be placed on the
Council table for Tuesday ' s meeting. Mr. Voxland, Finance
Director, will be in attendance at the Relief Association meeting
and will be available to answer any questions Council may have.
ALTERNATIVES:
1. Approve the revised bylaws as presented
2 . Table for further discussion
3 . Amend the revised bylaws
RECOMMENDED ACTION:
Assuming that the Relief Association approves the changes to
the proposed bylaws, as recommended by Council, staff recommends
alternative Number 1, approve the bylaws.
ACTION REQUESTED:
Offer Resolution No. 3274 , A Resolution Approving The Bylaws
Of The Shakopee Fire Department Relief Association, and move its
adoption.
1 /e
RESOLUTION NO. 3274
A RESOLUTION APPROVING THE BY-LAWS OF THE
SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION
WHEREAS, The Shakopee Fire Department Relief Association has
rewritten their By-Laws and has submitted them to the City Council
for approval, and;
WHEREAS, The said proposed By-Laws ,consist of ten different
articles.
THEREFORE, BE IT RESOLVED, by the City Council of the
City of Shakopee, Minnesota, that the attached By-Laws of the
Shakopee Fire Department Relief Association, consisting of Ten
Articles, and dated , are hereby approved.
Passed in Adjourned Regular Session of the Shakopee City
Council held this day of , 1990 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1990.
City Attorney
1 ! 7
BYLAWS
SHAKOPEE FIRE DEPARTMENT
RELIEF ASSOCIATION
J al 1
'.it);//, l
PAGE NO.
DEFINITIONS . . . 1
ARTICLE I : OBJECTIVES • . . 1
ARTICLE II : ORGANIZATION 1
ARTICLE III : ELECTIONS AND APPOINTMENTS 2
ARTICLE IV : DUTIES AND RESPONSIBILITIES 3
ARTICLE V: QUALIFICATIONS 6
ARTICLE VI : REINSTATEMENTS , IMPEACHMENTS , DISMISSALS . . 7
ARTICLE VII : MEETING PROCEDURES 8
ARTICLE VIII : FUNDS 9
ARTICLE IX: BENEFITS 10
ARTICLE X: BY-LAWS AMENDMENTS 13
PENSION FORMULAS 14
11Ci
DEFINITIONS
1 . As used in this document , "The Association" shall refer to the
SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION.
2 . As used in this document , "The President" shall refer to the
PRESIDENT OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION.
3 . As used in this document, "The Vice President" shall refer to
the VICE PRESIDENT OF THE SHAKOPEE FIRE DEPARTMENT RELIEF
ASSOCIATION.
4 . As used in this document , "The Secretary" shall refer to the
SECRETARY OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION.
5 . As used in this document, "The Treasurer" shall refer to the
TREASURER OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION.
6 . As used in this document , "The Trustees" shall refer to the
TRUSTEES OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION.
7 . As used in this document , "The board" shall refer to the BOARD
OF TRUSTEES OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION .
8 . As used in this document, "Member" shall refer to any SHAKOPEE
FIRE DEPARTMENT RELIEF ASSOCIATION MEMBER IN GOOD STANDING.
ARTICLE I
(OBJECTIVES )
Section 1 . This organization shall be known as the SHAKOPEE FIRE
DEPARTMENT RELIEF ASSOCIATION .
Section 2 . Its objectives shall be
a. To provide Pension Benefits to the Members
B. To provide Death Benefits to Member' s spouse or
family.
C. To provide Disability Benefits to the Members .
D. To provide Aid to sick or disabled members or
survivors of any deceased members .
ARTICLE II
ORGANIZATION
SECTION 1 . The Association shall be composed of active members of
1
1 I d
the Shakopee Fire Dept . or members in good standing on the deferred
pension roll , or any member in good standing on the early vested
pension roll .
SECTION 2 . There shall be a BOARD OF TRUSTEES composed of the
following : a President , Vice President , a Secretary, a Treasurer ,
2 General Trustees , and 3 Statutory ex officio Trustees ; the Chief
of the Shakopee Fire Department, the Mayor and the Treasurer of
the City of Shakopee .
SECTION 3 . The order of accountability shall be as follows :
1 . President or President Pro Temp
2 . Vice President
3 . Secretary
4 . Treasurer
5 . Senior Trustee
6 . Junior Trustees
SECTION 4 . Special Committees may be formed as deemed necessary by
the Association
SECTION 5 . The members on the early vested and defered pension
rolls shall not have voting rights in the business of the
Association.
ARTICLE III
ELECTION AND APPOINTMENTS
SECTION 1 . Election of Officers and Trustees shall be held at the
annual meeting of the Association .
SECTION 2 . The President , Vice President, Secretary, Treasurer, and
Trustees shall be elected; to serve a Three ( 3 ) year term. these
terms will be served on a rotating basis . The terms of the
President and a Trustee shall be concurrent , the terms of the Vice
President and Secretaries shall be concurrent and the terms of the
Treasurer and a Trustee shall be concurrent .
SECTION 3 . The Treasurer of the Shakopee Fire Dept shall not be the
Treasurer of the Shakopee Relief Association.
SECTION 4 . If a vacancy (other than a vacancy caused by removal
for cause of an officer or trustee ) occurs during the term of any
officer or general trustees , the remaining members of the board of
trustees shall elect a member of the association to serve for the
unexpired term of the vacated position.
SECTION 5 . If a officer or general trustee is removed from office
per ARTICLE VI SECTION 1 , his/her replacement, elected at the same
special meeting , shall serve out the unexpired term of the removed
officer or trustees .
2
/Id
SECTION 6 . A person who has been properly qualified shall be
appointed to membership in the association by the Board of
Trustees .
SECTION 7 . All elected officers and committee members shall assume
their respective positions , duties , and responsibilities after the
annual meeting at which they where elected.
ARTICLE IV
( DUTIES , RESPONSIBILITIES )
SECTION 1 . The duties and responsibilities of the Board of Trustees
are :
a) The members of the Board shall act as trustees with a fiduciary
obligation to the members of the association, to the City of
Shakopee, and to the State of Minnesota.
b) The Board of Trustees shall meet at least 4 times during the
year.
c ) The Board shall prepare modes and plans for the safe and
profitable investments of the unappropriated funds of the
association, and whenever loans or investments are made , to
investigate and pass upon the securities offered and to attend to
the drawing and execution of the necessary papers .
d) The Board shall order an audit of the books and accounts of the
secretary and the treasurer annually, according to law, and shall
submit a written report on the condition of the association to the
members at the annual meeting .
e ) The Board shall have exclusive control of investments for the
Association funds , in conformance with State Statutes .
f ) The Board shall conduct an investigation to determine if a
applicant is physically and mentally sound, so as to prevent
unwarranted risk of liability of benefits , to the Association.
SECTION 2 . The duties and responsibilities of the President are :
a) To call and preside at all Association meetings ; to preserve
order ; to decide all points of order that may arise (Roberts Rules
of Order Newly Revised Shall Prevail ) His/hers decisions are
3
)/cI
subject to an appeal by the members of the Association.
b) To see that all subordinate officers execute their obligations
and duties to the best of their abilities .
c) He/she shall countersign all checks issued by the Treasurer and
all other Association documents which requires his/her signature.
d) He/she shall be a member of all committee.
e ) To enforce the By-laws of the Association to the best of his/her
ability and to have a general supervision over all the affairs of
the Association.
f) To be bonded, prior to entering office, in such amount and with
such sureties as may be required and approved by the board of
Trustees . This bond will be paid for from the Special Fund of the
Association.
g ) He/she shall receive such salary as may be fixed by the board
of trustees , subject to approval of the Association, and payable
from the Special Fund of the Association.
h) He/she shall be an active member of the Shakopee Fire
Department.
i ) To obey all Laws pertaining to the Association.
SECTION 3 . The duties and responsibilities of the Vice President
are:
a) to assume the duties of the President in his/her absence .
b) To sign all Association documents which requires his/her
signature .
c) To oversee the functions of all committees . He/She shall also ,
if necessary, assume responsibility for the completion of these
committees responsibilities .
d) To be present if possible , at all association functions .
e) He/she shall be an active member of the Shakopee Fire
Department.
f) To obey all Laws pertaining to the Association.
SECTION 4 ) The duties of the Secretary are :
a) To keep a true and accurate record of the proceeding of all
meetings of the association and of the Board of Trustees .
4
�/d
b) To keep a correct record of all amendments . alterations and
additions to the Articles of incorporation.
c ) To keep a roll of membership, with the date of joining ,
resignation, and discharge, leaves of absence , dues and assessments
paid and relief or pensions furnished.
d) To give due notice of all special meetings of the association
and of the board of directors .
e ) To send written notice by registered letter of dues due date at
least 20 days prior to due date to all persons on the deferred or
early vested pension rolls . Notice to be sent to last available
address .
f) To receive all moneys due the association and pay the same over
to the Treasurer, taking a receipt from the Treasurer .
g ) To sign all orders for payment issued to the Treasurer, and
jointly with the Treasurer, prepare and file all reports and
statements required by law.
h) To be bonded, prior to taking office , in such amount and with
such sureties as may be required and approved by the board of
trustees . This bond will be paid for from the Special Fund of the
Association.
i ) To keep these records open for inspection by any member of the
association at reasonable times and places .
j ) To be present if possible , at all association functions .
k ) He/she shall be an active member of the Shakopee Fire
Department .
I ) To obey all Laws pertaining to the Association.
SECTION 5 . THE DUTIES OF THE TREASURER ARE:
a) To receive from the Secretary all funds belonging to the
association and hold them subject to the order of the President .
b) To keep separate and distinct accounts of the Special and
General Funds .
c ) To prepare for each meeting of the Board of Trustees , a report
of the assets and liabilities of each fund.
d) To prepare for each meeting of the Association, a report of
the assets and liabilities of each fund, and upon request , provide
a copy to any member.
5
e ) To be bonded, prior to entering office, in such amount and with
such sureties as may be required and approved by the board of
Trustees . This bond will be paid for from the Special Fund of the
Association.
f) To prepare and file jointly with Secretary all reports and
statements required by law.
g) To sign all checks and all Association documents which require
his/her signature .
h) To receive such salary as may be fixed by the board of
trustees , subject to the approval of the association, to be paid
from the Special Fund of the association.
i ) To be present if possible , at all association functions .
j ) He/she shall be an active member of the Shakopee Fire
Department.
k) To obey all Laws pertaining to the Association.
SECTION 6 . THE DUTIES OF THE GENERAL TRUSTEES ARE :
a) To be present if possible, at all association functions .
b) He/she shall be an active member of the Shakopee Fire
Department .
c) To obey all Laws pertaining to the Association.
SECTION 7 . THE DUTIES OF THE ACTIVE MEMBERS ARE :
a) To be present if possible, at all association functions .
b) To pay to the association annual dues of $3 . 00 payable on or
before the date of the annual meeting of the association each year.
c) He/she shall be an active member of the Shakopee Fire
Department.
SECTION 8 . THE DUTIES OF THE MEMBERS ON THE DEFERRED PENSION ROLL
ARE:
a ) To pay to the association annual dues of $3 . 00 payable on or
before the date of the annual meeting of the association.
SECTION 9 . THE DUTIES OF THE MEMBERS ON THE EARLY VESTED PENSION
ROLL ARE:
a ) To pay to the association annual dues of $3 . 00 payable on or
6
//d
before the date of the annual meeting of the association.
ARTICLE V
(QUALIFICATIONS )
SECTION 1 . Qualifications for Membership
a) Be a member in good standing of the Shakopee Fire Department.
b) To submit a written application and pay a $3 . 00 application
fee .
c) To pay dues with in thirty ( 30 ) days of due date .
d) To be a member in good standing on the early vested pension
roll or the deferred pension roll .
SECTION 2 . Qualifications for membership on the early vested
pension roll .
a) A member who has served for more than Eight ( 8 ) years , but less
than twenty ( 20 ) years , as an active member of the Shakopee Fire
Department, may retire from the Shakopee Fire Department and be
placed on the early vested pension roll .
b) Must pay dues within thirty ( 30 ) days of due date .Failure to
do so will result in forfeiture of pension.
SECTION 3 . Qualifications for membership on the deferred pension
roll .
a) A member of the association who has served in the Shakopee Fire
Department for at least twenty ( 20) years , but has not reached the
age of fifty ( 50 ) years may retire from the Shakopee Fire
Department and be placed on the deferred pension roll .
b) Must pay dues with in thirty ( 30 ) days of due date. Failure to
do so will result in forfeiture of pension.
ARTICLE VI
(REINSTATEMENTS , IMPEACHMENTS , DISMISSALS )
SECTION 1 . Impeachments .
a) A general trustee or officer may be removed from office .
b) Cause for such removal shall include , but not limited to , the
breach of duties as set forth in Articles IV and V of these
7
bylaws .
c ) Any or all elected officers may be removed by a 2/3 vote of
voting members present at a special meeting called for that
purpose .
d) Notice of the meeting at which the impeachment is to be
considered shall be given to each member and shall include the
purpose of the meeting .
e ) The officer( s ) shall be furnished with a statement of the
particular charge( s ) at least five ( 5 ) days before the special
meeting.
f) The officer( s ) shall be given an opportunity to defend
themselves against each charge at the special meeting.
SECTION 2 . Dismissals .
a ) Any member of the association who fails to pay the dues within
thirty ( 30) days of the time when such payment was due , stands
suspended from membership and forfeits all rights and benefits
thereunder by such non-payment without any action by the
association, or any association officer.
b) Any member who fraudulently claims benefits from,or attempts to
defraud, or defrauds the association may be removed from membership
status (dismissed) after a formal hearing by the board of trustees
to substantiate and clarify the charge( s ) against the involved
member with a report given at a special meeting called for that
purpose . A 2/3 vote of the associations voting members present at .
this special meeting is required for dismissal . The charge( s )
against said member shall be made in writing and submitted to the
Secretary at least one month before the formal hearing by the Board
of Trustees . A copy of said charge( s ) shall be served upon said
member at the same time it is presented to the secretary. This
dismissed member shall forfeit all further rights to benefits from
the association.
Section 3 . REINSTATEMENT
a) Any suspended or dismissed member can only be reinstated upon
there application in writing , presented at a regular or special
meeting of the association, accompanied by a sum of money equal to
what he would have been required to pay to the association during
the period of suspension had he not been suspended, plus a
reinstatement fee of $3 . 00 , upon the favorable vote of 2/3 of the
voting members present . If the reinstatement is unsuccessful the
money shall be returned to the applicant .
8
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ARTICLE VII
MEETING PROCEDURES
Section 1 . The annual meeting of the association, for the election
of officers and trustees , and other business , shall be held on the
third Monday of January in each year.
Section 2 . Special meetings of the association or the Board of
Trustees may be called by the President or 2 members of the board
of trustees , or 6 or more members of the association. Members or
trustees shall be notified by the Secretary of such special
meetings and the object of the meeting shall be contained in such
notice . This notice shall be given five ( 5 ) day prior to the
meeting and no more than 30 days in advance of the meeting .
Section 3 . A majority of the board of trustees then in office ,
and 60% of the members of the association shall constitute quorums
for the transaction of business at their respective meetings .
Section 4 . Roberts Rule of Orders , Newly Revised, shall prevail at
all Association meetings for matters not specifically covered by
these by-laws .
Section 5 . The Order of Business shall be :
1 . Call to order
2 . Roll call
3 . Reading of minutes of previous meeting
4 . Reading of reports and minutes of board of
trustees ' meetings
5 . Reports of officers
6 . Nominations for membership
7 . Reports of special committees
8 . Unfinished business
9 . Election of officers of trustees (annual
meeting)
10 . New business
11 . Adjournment
ARTICLE VIII
FUNDS
Section 1 . The funds received by this association from dues , fines ,
application fees , entertainments and other miscellaneous sources
shall be kept in the General Fund of the association and may be
disbursed for any purpose reasonably related to the welfare of the
association or its members , as authorized by a majority of the
voting members present and voting at any annual or special meeting
of the members .
9
Section 2 . All funds received by the association from any tax
sources , and all funds or property donated or granted to the
association for the benefit of this fund shall be kept in the
Special Fund of the association and shall not be disbursed for any
purpose except those specifically authorized by law.
Section 3 . All salaries paid for administrative purposes will be
fixed by the board, subject to the approval of Association, and
payable from the special fund of the association.
Section 4 . The board shall authorize all disbursements from the
special fund of the association.
Section 5 . The Association members shall authorize all
disbursements from the General fund of the association.
Section 6 . No disbursement of funds of this association shall be
made except by checks drawn by the Treasurer and countersigned by
the President .
Section 7 . All money belonging to this association shall be
deposited to the credit of this association in such banks , trust
companies , savings and loan associations or other depositories as
the board of trustees may designate .
ARTICLE Ik
BENEFITS
SECTION 1 . APPLICATION FOR BENEFITS
a) All applications for relief or pension benefits shall be made
in writing on forms furnished by the Secretary.
b) All applications for disability benefits shall be submitted to
the board of trustees at a regular or special meeting of the board.
The application shall be accompanied by a certificate from the
attending physician or surgeon setting forth the nature of the
illness or injury, the cause and duration thereof, the length of
time the applicant has been unable to preform the duties of a
firefighter, and an estimate of the time at which the applicant
will be able to return to his duties as a firefighter.
c) All applications for pensions shall be submitted to the board
of trustees at a regular or special meeting of the board.
d) All applications for pensions shall state the age of the
applicant, the period( s ) of service in and the date of retirement
from active duty in the Shakopee Fire Dept. , the length of time he
has been a member of the association, and such other information
as the board of trustees may require .
e ) No benefits or pensions shall be paid until the application
10
•
it
therefor has been approved by a majority vote of the board of
trustees . The boards decision shall be subject to the appeal by
the members of the Association.
f ) No other benefits shall be paid to or on behalf of any member
who has received a service pension.
g ) For purposes of computing benefits of pensions payable under
Articles IX, section 2 and 3 , a "year of service" shall be defined
as a period of 12 full months of active duty in the Shakopee Fire
Dept . , beginning on the date when the member became an active
firefighter in said Fire dept. . If a member' s period of active
service has not been continuous, parts of years may be added
together to compute full years .
Section 2 . Disability Benefits
a) If a member of this association shall become totally and
permanently disable, to the extent that a physician or surgeon
acceptable to the board of trustees shall certify that such
disability will permanently prevent said member from performing
his duties in the Shakopee Fire Department, the association shall
pay to such member the amount as calculated by the formula provided
in Attachment A, for each year that he served as an active member
of the Shakopee Fire Department . If a member who has received
such a disability pension should subsequently recover and return
to active duty in the Shakopee Fire Department, any amount paid to
him as a disability pension shall be deducted from his service
pension.
Section 3 . DEATH BENEFITS
a) Upon the death of any member of the association who is in good
standing at the time of his/her death, the association shall pay
to the beneficiary, as named in the most current relief association
beneficiary form, the amount as calculated by the formula provided
in Attachment A, for each year that he/she served as an active
member of the Shakopee Fire Department .
Section 4 . PENSIONS
a) The association shall pay to each member who shall have served
as an active firefighter in the Shakopee Fire Department for a
period of twenty ( 20 ) years or more prior to his resignation from
said Fire Department, and who has reached the age of Fifty ( 50 )
years or more, and who has been a member of the association for at
least ten ( 10 ) years , the amount as calculated by the formula
provided in Attachment A, for each year that he has served as an
active member of the Shakopee Fire Department .
b) A member of the association who shall have severed in the
Shakopee Fire Department for at least twenty ( 20 ) years , but has
not reached the age of Fifty ( 50 ) years may retire from said Fire
11
I'd
Department and be placed on the deferred pension roll . When he
reaches the age of Fifty ( 50 ) years , and provided that at that time
he has been a member of the association for at least Ten ( 10 )
years , upon application therefore he shall be paid the amount as
calculated by the formula provided in Attachment A for each year
that he served as an active member in the Shakopee Fire
Department. During the time that a member is on the deferred
pension roll , he shall continue to pay his dues , and he will not
be eligible to receive any of the benefits provided for in Article
IY Section 2 .
c ) Pensions payable to members on the deferred pension roll shall
be based on the amount payable per year of service in effect at
the time of retirement .
d) During the time that a member is on the deferred pension roll ,
the association shall add to the amount payable to such member
interest, compounded annually, at the rate actually earned on the
assets of the Special Fund, but not to exceed 5% per year.
e ) No less than Thirty ( 30) days before becoming eligible to
receive a lump sum pension, a member of this association may make
an irrevocable election that such pension shall be paid to him in
a number of annual installments , If the member who has made such
an election dies before all of his pension has been paid to him,
any amount thereof remaining unpaid will be paid, in a lump sum,
to his/her beneficiary. The association shall add interest,
compounded annually, at the rate actually earned on the assets of
the Special Fund, but not to exceed 5% per year to the unpaid
amount of installments owed to any member .
Section 5 . Early Vested Pensions
a) If a member shall have served for more than Five ( 5 ) Years , but
less than Twenty ( 20 ) years as an active firefighter in the
Shakopee Fire Department , he/she may retire from the Fire
department and be placed on the early vested pension roll . When
he/she reaches the age of Fifty ( 50) years , and provided that at
that time he has been a member of the association for at least Five
( 5 ) years , he/she shall upon application therefor, be paid in the
following manner:
1 . For active duty of more than five ( 5 ) years , but less than
Six ( 6 ) years 40% of the amount per year of service which would
have been earned, had the member served for Twenty ( 20) year or
more ;
2 . For active duty of more than six ( 6 ) years , but less than
Twenty ( 20 ) years, 4% of the amount per year of service which
should have been earned, had the member served for Twenty ( 20 )
years or more, shall be added to all years of service for each
additional year of service between 6 and 20 years .
3 . During the time that any member is on the early vested
pension roll ,he/she shall continue to pay their dues , and he/she
12
1/d
will not be eligible to receive any of the benefits provided for
in Article IX.
4 . Pension payable to members on the early vested pension roll
shall be based on the amount payable per year of service in effect
at the time of such early retirement .
ARTICLE X
AMENDMENTS
Section 1 . Amendments
a) No amendments shall be made to these bylaws unless proposed at
a regular or special meeting , at which time the amendments shall
be referred to a special committee who shall present a report at
the next regular or special meeting, which will be held within
Sixty ( 60 ) days .
b ) All members shall receive a copy of the proposed amendment( s ) ,
by mail , at least Ten ( 10 ) days prior to meeting at which the
amendment( s ) are to be voted on.
c ) Any proposed amendment may be adopted by a 2/3 vote of the
association members providing a quorum is present .
d) If the amendment( s ) shall change the amount of benefits of
pensions , approval of the Shakopee City Council must be obtained
before such change may take effect .
13
Mrd
ATTACHMENT A
The Shakopee Fire Dept Relief Association pension benefit per year
of service be increased to the Stanton Data average for 1990
( $2 , 135 . 00 ) for 1991 .
The Shakopee Fire Dept. Relief Association pension benefit per year
of service be increased to the updated 1991 Stanton Data average
( rounded up to the next $5 .00 amount ) for 1992 , but shall not
drop below $2 , 135 . 00 if the Stanton average goes down.
FORMULA DEFINITIONS
At December 31 of each year the credited service shall be equal to
: from 0 to 6 months =o years ; from 6 months to 1-1/2 years = 1
year; from 1 year 6 mos . to 2 years 6 mos . = 2 years ; from 2 years
6 mos . to 3 years 6 mos . = 3 years ; etc. through 30 years of
service.
14
letco=projected assets to end of current year
let a=persons with 1 years of service
b= „ " 2 „ „ ,t
C= 11t, 3 ,, ,, ,t
d „ t, 4 ,t ,t
e ,t 5 ,, t, ::
f „ tt 6 t, ., ,.
g ,t It7 tt t,
h ,t t, 8 „ ,t ,t
iIf „ 9 ,t ,t ,t
j It
,t 710 t, tt ,t
ktt 11 ,t „
111tt 12 „ „ tt
m „ tt 13 tt tt
n ,, ,t 14 „ ,t t,
0 ,, tt 15 t, 11 11
pt, 16 t, ,, t,
qt, „ 17 " tt
r It t, 18 tt tt ft
s If tt 19 " ,t ,t
t t, tt 20 " t, tt
U11
,t 21 „ ,, ,t
V ,t 1, 2 2 „ It /1
w tt ,t 23 t, tt
x It tt 24 ,t VI ft
y ., 2 5 ,t t,
z tt 26 ,t t t
A ,t „ 27 „ tt
B tt ,t 28 tt tt ,t
Ct, tt 29 „ ,t
D „ ,t 30 „ 11 It
Divide projected assets to December 31 of current year by accrued
liability (% of full pension) per years of service projected to
December 31 of current year per man to get amount of pension per
year of service for current year.
00 [ . 60a+ 1 . 24b + 1 . 90c + 2 .60d + 3 . 34e + 4 . 10f + 4 . 92g + 5 . 76h
+ 6 . 66i + 7 . 60j + 8 . 58k + 9 . 621 + 10 . 70m + 11 . 84n + 13 . 40o + 14 . 28p
+ 15 . 60q + 16 . 98r + 18 . 44s + 20t + 21u + 22v + 23w + 24x + 25y +
26z + 27A + 28B + 29C + 30D] = person per year of service for
current year.
15
1/o'
Cumulative years of accrued liability and % thereof based on a
pension amount of $100 . 00 per year of service.
Tabulation below is based on Minnesota State Statutes 69 . 771 , SUB.
2 .
Cumulative year Accrued Liability %
1 60 60
2 124 62
3 190 63 . 33
4 260 65
5 334 66 . 8
6 410 68 . 33
7 492 70 . 29
8 576 72
9 666 74
10 760 76
11 858 78
12 962 80 . 17
13 1070 82 . 31
14 1184 84 . 57
15 1304 86 . 93
16 1428 89 . 25
17 1560 91 . 76
18 1698 94 . 33
19 1844 97 . 05
20 2000 100
21 AND THEREAFTER 100 addition 100%
per year
16
1(Q)
TO: City Council
FROM: Gregg Voxland, Finance Director
RE: Attorney Bill
DATE: August 15, 1990
Introduction
The City has received a bill from Popham, Haik, Schnobrich, & Kaufman, Ltd.
for legal services concerning reviewing the drug testing policy of the City. A
copy of that bill in the amount of $427.00 is attached. Also attached is a copy
of the June, 1990 bill from the Assistant City Attorney's office for reviewing the
drug testing policy.
According to the City Attorney, staff does not have the authority to utilize
legal counsel other than the City Attorney, Assistant City Attorney or City Bond
Counsel without prior Council authorization. I am unaware of such authorization
and therefore am bringing this bill to Council's attention.
Action
Move to (approve/deny) the bill to Popham, Haik, Schnobrich, & Kaufman, Ltd.
in the amount of $427.00
-• CITY OF SHAKOPEE
PAY TO: Voucher ? ?c
` UI\ 'n1 r DATE
h 1 ,A ' /\1\k)dbr N )(Alt ; LTD
1
M915 '". 551/6 -
DESCRIPTION
51/6 -
DESCRIPTION ACCOUNT / AMOUNT
06
01- /3/O - ?// - �j I ,§LJ 7�
TOTAL 7a
I CERTIFY THAT THIS IS A JUST AND
CORRECT CLAIM AGAINST THE CITY OF
SHAKOPEE AND THAT NO PART OF THIS
CLAIM HAS HERETOFORE BEEN PAID. �f
-CLAIMANT l
. � -170
AUTHORIZAT •
Y
VENDOR #
;:', 2 22 a2
POPHAM, HAIK, SCHNOBRICH, & KAUFMAN, LTD. //
REMIT TO
WASHINGTON OFFICE MINNEAPOLIS OFFICE DENVER OFFICE
SUITE 300 SOUTH 3300 PIPER JAFFRAY TOWER 1200 SEVENTEENTH STREET
1800 M STREET N.W. 222 SOUTH 9th STREET SUITE 2400
WASHINGTON, D.C.20036 MINNEAPOLIS,MINNESOTA 55402 DENVER,COLORADO 80202
TELEPHONE TELEPHONE TELEPHONE
202-828.5300 612-333-4800 303.893-1200
Client No: 13337
Matter No: 1
City of Shakopee Police Dept
476 South Gorman Street July 20 , 1990
Shakopee MN :3379 Invoice No. 270405
PLEASE RETURN THIS PORTION WITH REMITTANCE
For professional serviges rendered, including:
Review Drug Testing Policy
06/06/90 Work on opinion latter regading proposed drug and
alcohol testing policy for the Police Department.
06/07/90 Prepare letter reviewing Police Department's proposed
employee drug testing policy; include recommendations
regarding changes to policy so that it complies with
state law.
06/11/90 Work on opinion letter regarding Police Department's
implementaion of drug testing policy.
06/12/90 Complete draft of opinion letter regarding Department's
proposed drug testing policy.
06/12/90 Analyze correspondence from City; analyze proposed drug
testing policy; work on opinion letter.
06/13/90 Work on opinion letter regarding proposed drug testing
policy, analyze statutory and practical considerations.
Amount Due, Professional Services : 3427. 00
TJTAL AMOUNT , THIS BILLING: $427.00
FECERAL,0 NUMBER 41(094788S
Popham. Haik, Schnobrich. & Kaufman. LTD.
3300 Piper Jaffray Tower • 222 So. 9th St. • Minneapolis. MN 55402
3vlle A,
oc,000-011 SHA
s
Total fees for this ma .= .25 hrs $ 13.75
_Storm Drainage Easement
Bill Project.
V . ng Drive West Condemnation
Personnel Files /?,-AsS 40
FOR PROFESSIONAL SERVICES RENDERED
06/01/90 KLW Letter to Marilyn and Barry and two conferences
with Trevor. .25 hrs 13.75
06/01/90 KLW Legal research for additional drug test question
and deliver to city hall . 1 .00 hrs 55.00
06/01/90 TRW Preparation of opinion concerning drug testing
ordinance. .50 hrs 37.50
06/05/90 TRW Telephone conference with Remer regarding drug
testing procedures. .25 hrs 18.75
Trevor R. Walsten .75 hrs 56.25
Kerry L. Wilson 1 .25 hrs 68.75
Total fees for this matter 2.00 hrs $ 125.00
h Street Condemnation
DISBU EMENTS
06/29/90 Copying Charges @ 0. 15 per page .75
Total disbursements for this matter .75
NN‘Schmitt Assessment eal
Depot Condemnation
FOR PROFESSIONAL SERVICES REN, RED
06/19/90 RJW Review title for con. -mnation p .ceedings.
1 .00 hrs 75.00
06/21/90 RJW Review title. 2.00 hrs 150.00
Robert J. Walter N 3.00 hrs 225.00
Total fees for th ' s matter 3.00 hrs $ 225.00
DISBURSEMENTS
06/29/90 Copying ' harges @ 0. 15 per page \N .30
To - disbursements for this matter \'-$ .30
Upper Valley,-Drainage Project Scott
7 .i
i
II 42
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Bills for August 21, 1990 Meeting
DATE: August 17 , 1990
INTRODUCTION:
Included on the bill list for the August 21, 1990 Council meeting
are two bills for the Fire Department State Chiefs conference.
Registration for two persons is $210. 00 and the first nights
deposit for the motel is $124 . 00. It appears to be a three day
conference in Duluth. I anticipate that vouchers for mileage,
meals and the balance of the motel bill will be submitted later.
The Fire Department budget for travel and conferences is $1, 900
over as of the July reports. Since the Fire Dept. year-to-date
division total expenditures appear to be as projected and budgeted
with the exception of travel and conferences line items, staff is
concerned about the status of this division budget. Therefore,
staff is recommending that the two bills submitted be removed from
the bill list until the Fire Dept. budget can be reviewed and
perhaps amended to address the proposed expenditures.
ALTERNATIVES:
1. Approve the bills as submitted and direct the Fire Chief to
prepare a budget amendment to address the line item cost
overruns.
2 . Remove these two bills from the bill list until such time that
the Fire Dept. budget can be reviewed and amended accordingly.
ACTION REQUESTED:
Remove these two bills from the bill list until such time that the
Fire Dept. budget can be reviewed and amended accordingly.
1 i c
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Bill List for the August 21, 1990 Meeting
DATE: August 16, 1990
Introduction
Council should be aware that one of the bills on the bill list is for liquor
(beer) for the committee picnic.
Background
Attached is a copy of the voucher submitted for payment in this bill cycle.
Also is attached is a copy of the policy relating to payment for travel, meals and
lodging. Some part of the voucher is for reimbursement for the purchase of beer.
It appears to me that Council should specifically authorize the purchase of or
reimbursement for alcohol.
Due to the liability issues related to alcohol I would recommend that the
City not be in the position of not providing alcohol at any type of function.
Action Requested
Move to approve the bills in the amount of $524,682.42 which includes paying
a reimbursement for beer purchases for the Boards & Commissions picnic.
CITY OF SHAKOPEE
PAY TO: Voucher DATE /7/ (1."
167sb ItAtl LL-771.
01.-lex Icd 2, 14r1)
‘C-?7
DESCRIPTION ACCOUNT AMOUNT
C14 Ltd 4. 6.44 At. ircAd:
to ;•• CGS cc JCS X
5"�
TOTAL
I CERTIFY THAT THIS IS A JUST AND
CORRECT CLAIM AGAINST THE CITY OF
SHAKOPEE AND THAT NO PART OF THIS
CLAIM HAS HERETOFORE BEEN PAID.
L /1. "` i71 7/. ,/.// . (/
CLAIMANT
i,L,4414
! _
AU1`M'ORIZA ION
•
VENDOR #
.7
M 22282
ADMINISTRATIVE POLICY NO . 103
Subject: Reimbursement for Travel, Meals and Lodging
Date: December 15, 1983
Source of Authority: Dep ' t. Heads Staff Meeting 12/21/83
The City will pay for (reimburse) employee's and Councilmember 's travel and
subsistence expenses according to the guidelines below.
1. The City will not pay any expenses for dependents including differential in
room rates. Note on hotel bill if same rate applies for single or double
room.
2. Liquor: The City will not pay for any liquor unless specifically and
separately authorized by Council.
3 . Travel : The City will pay coach airfare for out of state conferences/school
when it is estimated that flying is cheaper than driving.
Comparison should include employee 's travel time. The City will
pay the established mileage rate when a personal vehicle is used.
City vehicles should be used when there is one in good condition
available. Employees should carpool for meetings and conferences
unless there is a conflict in business schedules. Request for
reimbursement should explain why more than one vehicle per four
employees was needed and must have City Administrators approval in
_ 7 advance. Employees should seek discounts on airfare including
flying earlier if total cost to the City is less. City will not pay
for car rental/taxi expenses unless hotel is more than 6 blocks
from conference site and other transportation is not available
(i.e. shuttle) . City will pay for taxi/transfers between airport
and hotel .
4. Lodging: The City will pay the single room rate at conference/schools
hotels . If there are no designated hotels , the employee should
use reasonable judgment in selecting lodging based on cost,
location and quality. Employees of the same sex should share
rooms if there are two beds in a room unless approved in advance by
City Administrator . The City will not pay for lodging in the Metro
area unless approval in advance by the City Administrator .
5. Meals : City will pay reasonable costs of employee meals. Employee must
get receipts . Meals without receipts must be approved by City
Administrator . Employee must exercise reasonable judgment as to
the cost of meals . State guidelines will be followed which are a
total daily meal allowance of $25 as of December 1983 .
6. Misc. The City will not pay for laundry, movies or phone calls that are
not business related.
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CITY ATTORNEY BUDGET
AS OF 7/31/90
1990 1990
Y-T-D BUDGET
General Legal (P/S) 20, 621. 31 45, 000. 00
Filing Fees -- 400. 00
Travel & Sub. -- 50. 00
Printing & Pub. 477. 30 300. 00
Prosecutions (P/S) 15, 023 . 65 40, 000. 00
Lawsuits (P/S) -- 10, 000. 00
36, 122 . 26 95, 750. 00
1990 BUDGET AMENDMENT SCENARIO
1990
Salaries 13 , 500. 00
Benefits 3 , 375 . 00
** Total Personal Services 16, 875 . 00
Supplies 2 , 500. 00 A.
Legal Filing Fees 400. 00
Motor Fuels & Oil 100. 00
Prof. Services 65, 000. 00
Telephone 50 . 00
Travel & Sub. 100 . 00
Printing & Repro 600 . 00
Conf. & Schools 100 . 00
Dues & Sub. 300 . 00
*** Total Supplies/Services 66, 150 . 00
Capital Equipment
*** Total Capital Equipment 1, 650. 00 B.
**** Division Total 87, 675 . 00
A. Includes $500 . 00 for office remodeling (carpet & window
blinds) .
B. Computer Station
Assumptions is this Analysis:
1. City Attorney hire @ Step 3 with 2 1/2 years service credit,
starting September 1, 1990.
2 . City will incur approximately $28 , 000 . 00 in outside legal
expenses through the remainder of the year [Prof. Services =
1990 Y-T-D (36, 122 . 26 + 28, 000. 00) ] .
3 . No new secretarial staffing will be added in 1990.
CONSENT ,
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: JEJ Park Grading Contract
DATE: July 30, 1990
INTRODUCTION:
In 1989 the City of Shakopee received a grant from the
Minnesota Department of Trade & Economic Development in the amount
of $21, 900 for the development of JEJ Park. The grant amount
represents 50% of the total project cost. Development activities
scheduled for the park include; grading, landscaping, basketball
court construction, parking lot paving and the relocation of an ice
rink onto City property. This project has been delayed due to the
construction of the Upper Valley Drainageway. Now that the Upper
Valley Drainageway is complete in this area, staff would like to
proceed with the grading of the park. This step necessitates
entering into a contract agreement with Wangerin Excavation. The
purpose of the contract is to identify the scope of work expected
by the City of Shakopee from the contractor.
BACKGROUND:
Attached is an agreement between the City of Shakopee and
Wangerin Excavation in the amount of $14 , 195. 00 for the grading of
JEJ Park. The Department of Trade and Economic Development
requires full documentation of expenses incurred in completing
projects through the Outdoor Recreation Grant Program. In
accordance with the City of Shakopee ' s policies and guidelines,
projects which fall below the 15, 000 . 00 level do not need to be
bid. City staff obtained quotations from two contractors. Shown
below is a summary of the cost quotations received:
1. Wangerin Excavation - $14 , 195. 00
2 . Busse Construction - $15, 645 . 00
The City of Shakopee ' s portion of the total project cost is
budgeted and identified in the Park Reserve Fund. Staff would like
to recommend that the appropriate City officials be authorized to
enter into the agreement between the City of Shakopee and Wangerin
Excavation for the excavation and grading of JEJ Park.
ALTERNATIVES:
1. Authorize the appropriate City officials to enter into the
agreement between the City of Shakopee and Wangerin Excavation
for the grading of JEJ Park.
2 . Do not authorize the appropriate City officials to enter into
the agreement between the City of Shakopee and Wangerin
Excavation for the grading of JEJ Park.
3 . Table action pending further information from staff.
Vk
ACTION REQUESTED:
Move to authorize the appropriate City officials to enter into
the contract agreement between the City' of Shakopee and Wangerin
Excavation in the amount of $14 , 195. 00 for the grading of JEJ Park.
BAS/tiv
l/ -gV
CONTRACT AGREEMENT BY AND BETWEEN THE
CITY OF SHAKOPEE AND WANGERIN EXCAVATION
FOR THE GRADING OF JEJ PARK
THIS AGREEMENT, made as of the day of in
the year 19 by and between CITY OF SHAKOPEE, MINNESOTA
(hereinafter called the OWNER) and WANGERIN EXCAVATION (hereinafter
called the CONTRACTOR) .
WITNESSETH THAT the OWNER and CONTRACTOR, in consideration of the
mutual covenants hereinafter set forth, agree as follows:
Article 1. Work: The CONTRACTOR will perform all Work as shown in
the Contract Documents for the completion of the Project generally
described as follows:
JEJ Park Improvement Project
Article 2 . Engineer: The Project has been designed by the Owner,
who will act as the ENGINEER in connection with completion of the
Project in accordance with the Contract Documents.
Article 3 . Contract Time: The Work shall be completed within
thirty (30) calendar days after the date which the OWNER shall
designate in writing to the CONTRACTOR as the date on which it is
expected that the CONTRACTOR will start the work.
Article 4. Contract Price: The OWNER will pay the CONTRACTOR for
performance of the Work and Completion of the Project, in
accordance with the Contract Documents, subject to adjustment by
Modification, an amount not to exceed $14 , 195 . 00 as follows:
Article 5. Progress and Final Payments: The OWNER will make
progress payments on account of the Contract Price, as provided in
the GENERAL CONDITIONS as follows:
5 . 1 Progress and final payments will be on the basis of
CONTRACTOR' S Application for Payment, as approved by the
ENGINEER.
5. 2 On or about the fifteenth day of each month during
construction: 95% of the Work Completed, and 95% of material
and equipment not incorporated in the Work but delivered and
suitably stored, less in each case the aggregate of payments
previously made.
5. 3 Upon Substantial Completion, a sum sufficient to increase the
total payments to the CONTRACTOR to 98% of the Contract Price
less retainages as the ENGINEER shall determine for all
incompleted Work and unsettled claims.
5. 4 Upon final Completion of the Work and Settlement of all
claims, the remainder of the Contract Price.
lit
Article 6. Contract Documents: The Contract Documents which
comprise the Contract between the OWNER and the CONTRACTOR are
attached hereto and made a part hereof and consist of the
following:
6. 1 This Agreement
6. 2 Exhibits to this Agreement
6. 3 Specifications consisting of:
Instructions to Bidders
General Conditions
Special Conditions
Technical Provisions
6. 4 Drawings and Plans
6 . 5 Addenda
6. 6 Any Modifications, including Change Orders, duly delivered
after execution of this Agreement.
6. 7 The Contract Bond •
Article 7 . Miscellaneous:
7 . 1 Terms used in this Agreement which are defined in Article 1 of
the General Conditions shall have the meanings indicated in
the General Conditions.
7 . 2 Neither the OWNER nor the CONTRACTOR shall, without the prior
written consent of the other, assign or sublet in whole or in
part his interest under any of the Contract Documents and,
specifically, the CONTRACTOR shall not assign any monies due
or to become due without the prior written consent of the
OWNER.
7 . 3 The OWNER and the CONTRACTOR each binds himself, his partners,
successors, assigns, and legal representatives to the other
party hereto in respect of all covenants, agreements, and
obligations contained in the Contract Documents.
7 . 4 The Contract Documents constitute the entire Agreement between
the OWNER and the CONTRACTOR and may only be altered, amended,
or repealed by a duly executed written instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
the day and year first above written.
CITY OF SHAKOPEE WANGERIN EXCAVATION
Owner Contractor
By Its Mayor By
By Its City Administrator By
Jl f
By Its City Clerk
(Corporate Seal) (Corporate Seal)
Approved as to form this
day of
1990.
City Attorney
//A
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Reconsideration of the Railroad Depot Condemnation
DATE: August 17, 1990
INTRODUCTION:
On August 7 , 1990 the Shakopee City Council directed staff to
proceed in issuing an order to the railroad that the railroad depot
building be brought up to code. Based on the opinion of our
Assistant City Attorney and the Building Official, staff would like
City Council to reconsider this action. If Council concurs, a
motion to reconsider would be in order prior to formal discussion
of the issue.
BACKGROUND:
On February 6, 1990 the Shakopee City Council approved Resolution
No. 3195 authorizing the acquisition of the railroad depot building
and property by eminent domain for the purpose of constructing
Second Avenue between Atwood Street and Scott Street. The
Assistant City Attorney has been working on the condemnation
proceedings as directed by City Council .,
On August 7 , 1990 following the review of an appraisal solicited by
the City of Shakopee for the acquisition of said property, City
Council directed staff to issue an order to the railroad that the
railroad depot building be brought up to code.
Following Council ' s action, I contacted Mr. LeRoy Houser to inform
him of Council ' s direction. Mr. Houser stated that the railroad
depot building is unoccupied. Therefore, he questioned what code
requirements would be applied to the structure. He stated that the
building does meet code requirements for cold storage. Therefore,
in his opinion given the buildings current use, it was up to code.
I then questioned Mr. Houser to determine if we could proceed with
condemnation on the grounds that the building has been abandoned.
Mr. Houser stated that this would be a reasonable solution if the
building constituted a public nuisance. Given the fact that we
have received no complaints from abutting property owners or police
calls regarding vandalism, Mr. Houser again questioned whether or
not we would be successful in condemning the building on the
grounds that it is abandoned. Mr. Houser also questioned the
appearance that would be construed by a condemnation court given
the fact that we earlier initiated ac uisition of the railroad
depot building and property by eminent domain.
Based on the information received from Mr. Houser I contacted the
Assistant City Attorney to obtain his opinion on Council 's desire
to issue an order that the building be brought up to code. The
Assistant City Attorney concurred with the Building Official ' s
opinions. Mr. Krass also stated that if Council is concerned about
the cost of acquiring the railroad depot and subsequent property
•
//1
that maybe the eminent domain proceedings should be dropped at this
time. Mr. Krass stated that the City has an appraisal of the
property which sets a base value for the condemnation court. He
also stated condemnation courts genrally award damages in excess of
the City' s appraisal .
Given the opinion of our City Attorney and Building Official, I
would like to request City Council to reconsider proceeding with
their earlier action to issue an order that the building be brought
up to code. I would also like City Council to discuss if we should
proceed with Second Avenue on the North side of the railroad tracks
between Atwood and Scott Streets at this time. At our last
meeting, the City Engineer did acknowledge that if the project does
not proceed at this time we could widen the street entrance on the
South side of the tracks off of Atwood Street to provide for two
way traffic in this area. The Engineers estimate for this
improvement was approximately $9 , 000. 00 . Council may wish to
discuss whether or of it would be appropriate to proceed with the
Second Avenue Project in this area when the railroads have actually
determined who owns the depot and/or private involvement stimulates
the improvement or removal of the depot.
ALTERNATIVES:
1 . Direct staff to drop the eminent domain proceedings to
construct Second Avenue between Atwood Street and Scott
Street.
2 . Direct staff to continue with the eminent domain proceedings
to acquire the railroad property and depot for the purpose of
constructing Second Avenue between Atwood Street and Scott
Street.
3 . Direct the City Building Official to proceed with condemnation
of the railroad depot building on the grounds that it is an
abandoned facility and it presents a nuisance and a hazard to
the general public.
4 . Direct staff to obtain cost quotations to widen the access off
of Atwood Street on the South side of the railroad tracks
along Second Avenue and bring this item back to City Council
for final approval .
RECOMMENDATION:
Staff recommends alternative #1 and #4 .
ACTION REQUESTED:
1 . Move to reconsider Council ' s action of August 7 , 1990
directing the Building Official to issue an order that the
railroad depot building be brought up to code.
1/'
2 . Direct staff to drop the eminent domain proceedings for the
acquisition of the railroad property and depot for the
construction of Second Avenue between Atwood and Scott
Streets.
3 . Direct staff to obtain cost estimates to widen the access off
of Atwood Street to Second Avenue on the South side of the
railroad tracks between Atwood and Scott Streets and bring the
item back to City Council for final consideration.
1 l
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: City Hall Referendum
DATE: August 17, 1990
INTRODUCTION:
On August 7, 1990 the Shakopee City Council tabled a motion
directing staff to take the appropriate action to set a referendum
to sell bonds in the amount of $1.5 million for a new city hall.
BACKGROUND:
On August 7, 1990 the Shakopee City Council selected the Marquette
Bank building as the site for a city hall facility. Two methods of
financing have been discussed for purchasing the Marquette Bank
facility; bonding and the capital improvement fund.
Previous Council 's have earmarked part of the money for a new city
hall in the capital improvement fund (CIF) . In 1987 Council
earmarked $500, 000 as part of the budget discussions. Another
$350, 000 was earmarked in 1988. Previous Council 's have also
indicated that interest was to compound on the earmarked amounts.
Given this information, the current balance of the earmarked funds
would be approximately $1. 1 million. The CIF has a current cash
balance of $2, 683, 079. 00 which includes $200, 000 budgeted for a
second fire site and $80, 000 for a 3M opticon system. If Council
chooses to allocate $1. 1 million for City Hall acquisition the CIF
would have a balance of $1, 583, 079.
Selling general obligation bonds for the city hall acquisition
would require a special election which could be held on November 6,
1990 in conjunction with the State and County election. Shown in
attachment #1 is a tax impact analysis showing the impact of a bond
sale on residential and commercial taxed properties at varying
market values and bond schedules.
Council should discuss the preferred funding mechanism and direct
staff accordingly. Given the fact that previous Councils have
earmarked funds for acquiring a City Hall facility and given the
fact that the CIF will still have a positive fund balance in excess
of $1.5 million, staff is recommending that the CIF be utilized as
the funding source for City Hall acquisition.
ALTERNATIVES:
1. Utilize funds from the Capital Improvement Fund to fund the
acquisition of the Marquette Bank building.
I1
2 . Sell General Obligation Bonds to finance the acquisition of
the Marquette Bank building for a new City Hall and direct
staff to prepare the appropriate resolution to set a special
election on November 6, 1990 for the purpose of approving the
sale of G.O. Bonds in the amount of $ to
purchase the Marquette Bank Building for a new City Hall .
3 . Use a combination of Capital Improvement Funds and General
Obligation Bonds to finance the acquisition of the Marquette
Bank building for a new City Hall.
4 . Table discussion on a financing strategy until a firm price
for acquisition can be negotiated. (If Council selects this
alternative and later decides that a referendum is
appropriate, a special election would be needed to consider
the question. )
STAFF RECOMMENDATION:
Staff recommends alternative #1 .
ACTION REQUESTED:
Move to use the $1 . 1 million in earmarked funds within the Capital
Improvement Fund to acquire the Marquette Bank building for a new
City Hall .
/ f(JF
Residential Homestead Tax Bill Impact Analysis
Res. EMV $60, 000 $70,000 $80,000 $90,000 $100, 000 $110, 000 $125,000 1=
10 Year Bond Schedule
1 million G.O. $10 $12 $14 $18 $21 $26 $33 $46
2 million G.O. $19 $23 $29 $36 $43 $52 $66 $91
15 Year Bond Schedule
1 million G.O. $ 7 $ 9 $11 $14 $17 $20 $26 $2E
2 million G.O. $15 $18 $23 $28 $33 $40 $52 $71
20 Year Bond Schedule
1 million G.O. $ 6 $ 8 $10 $12 $14 $17 $22 $31
2 million G.O. $13 $16 $20 $24 $29 $35 $45 $62
Commercial/Industrial Tax Bill Impact Analysis
EMV $50,000 $75, 000 $100, 000 $125, 000 150, 000 $175,000 $200,000
10 Year Bond Schedule
1 million G.O. $26 $40 $ 53 $ 74 $ 94 $114 $134
2 million G.O. $53 $80 $106 $147 $188 $229 $269
15 Year Bond Schedule
1 million G.O. $21 $31 $41 $ 58 $ 73 $ 89 $105
2 million G.O. $41 $63 $83 $115 $146 $178 $210
20 Year Bond Schedule
1 million G.O. $18 $27 $36 $ 50 $ 63 $ 77 $ 90
2 million G.O. $36 $54 $71 $ 99 $126 $154 $181
ONSENT
l �.
MEMO TO: Dennis Kraft, City Administrator
FROM: Ray Ruuska, Engineering Coordinator
SUBJECT: Vierling Drive Watermain, Project No. 1990-2
DATE: August 16, 1990
INTRODUCTION:
Attached is Resolution No. 3273 , A Resolution Accepting Bids and
Awarding the Contract for Vierling Drive Watermain, Project No.
1990-2 .
BACKGROUND:
On July 3 , 1990 the City Council ordered the advertisement for bids
for the Vierling Drive Watermain Project. This project consists of
installing watermain on the south side of Vierling Drive from
Limestone Drive to approximately 2 , 000 feet west.
On August 14 , 1990 at 10: 00 A.M. bids were received and publicly
opened for this project. A total of eight bids were received and
are summarized in the attached Resolution. The low bid was
submitted by Richard Knutson, Inc. of Savage, MN for a total bid of
$81, 755. 00.
The Engineering Department has reviewed all bids for completeness
and also the qualifications of Richard Knutson, Inc. , the low
bidder, and have determined that they are able to perform the work
as described by the plans and specifications.
The Engineer' s estimate was approximately $104 , 000. 00 .
In conformance with the current City of Shakopee ' s Change Order
Policy, staff is also requesting the City Council authorize a
contingency amount equal to 10% of the project costs for use by the
project administrator to cover any change orders or quantity
adjustments. A contingency amount of 10% of the bids is equal to
$8 , 175. 00 . The current Change Order Policy authorizes the project
administrator (City Engineer) to approve of all change orders up to
the contingency amount with City Administrator' s concurrence.
Attached is Resolution No. 3273 which accepts bids on this project
and awards the contract.
ALTERNATIVES:
1. Accept the low bid and adopt Resolution No. 3273 , awarding the
contract to Richard Knutson, Inc.
2 . Reject the low bid and award the bid to the second low bidder
or another bidder.
)?.
3 . Reject all bids and rebid.
RECOMMENDATION:
Staff recommends Alternative No. 1, to accept low bid and award the
contract to Richard Knutson, Inc. of Savage, MN for a total amount
of $81, 755. 00 .
ACTION REQUESTED:
1. Offer Resolution No. 3273 , A Resolution Accepting Bids on
Watermain Improvements to Vierling Drive from Limestone Drive
to Approximately 2 , 000 Feet West, Project No. 1990-2 and move
its adoption.
2 . Approve of a contingency in the amount of 10% for use by the
contract administrator in authorizing change orders on this
project.
RR/pmp
MEM3273
1 La.
RESOLUTION NO. 3273
A Resolution Accepting Bid on
Watermain Improvements to Vierling Drive
From Limestone Drive to Approximately 2 ,000 Feet West
Project No. 1990-2
WHEREAS, pursuant to an advertisement for bids for the
Vierling Drive Watermain Project from Limestone Drive to
approximately 2 , 000 feet west, bids were received, opened and
tabulated according to law, and the following bids were received
complying with the advertisement:
Richard Knutson, Inc $ 81,755. 00
Volk Sewer & Water $ 85, 807 . 50
Northdale Const. $ 89 , 258 . 00
Brown & Cris $ 97 , 050. 00
Widmer, Inc. $104 , 343 . 00
H.R.S. Const. $119 , 555. 00
B & D Underground $120, 519 . 00
Ro-So Contracting $122 , 570. 00
AND WHEREAS, it appears that Richard Knutson, Inc. , 12585
Rhode Island Ave. S. , Savage, MN 55378 is the lowest responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and
directed to enter into a contract with Richard Knutson, Inc. , in
the name of the City of Shakopee for the improvement of Vierling
Drive by Watermain Improvements, according to the plans and
specifications therefore approved by the City Council and on file
in the office of the City Clerk.
2 . The City Clerk is hereby authorized and directed to return
forthwith to all bidders the deposits made with their bids, except
that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
iLa./
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
, 19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
, 19
City Attorney
-e.
/ -
, yc-
RESOLUTION NO. 3271
A RESOLUTION DIRECTING THE COUNTY AUDITOR NOT TO LEVY A
TAX FOR DEBT SERVICE FOR SELECTED BOND ISSUES
WHEREAS, the City of Shakopee has issued various bonds supported in whole or in
part by tax levies; and
WHEREAS, the tax levies for the various bond issues were set at the time of bond
sales; and
WHEREAS, the City Council of the City of Shakopee has determined to have
sufficient funds on hand to cancel certain tax levies for 1990/91.
NOW, THEREFORE, BE IT RESOLVED that the County Auditor of Scott County is hereby
directed not to levy a tax for the bond issues and amounts as shown below:
1980A Improvement Bonds $ 2,619
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day
of , 1990.
City Attorney
/ 2/ ed
` t/ C9/
RESOLUTION NO. 3270
A RESOLUTION SETTING PROPOSED MAXIMUM 1990 TAX LEVY, COLLECTIBLE IN 1991
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT,
MINNESOTA, that the following sums of money be levied as the proposed maximum tax
levy in accordance with existing law for the current year upon the taxable property
in the City of Shakopee, for the following purposes:
GENERAL FUND LEVY $2,296,640
SPECIAL LEVIES:
Public Pension Funds 5,000
TOTAL GENERAL FUND 2,301,640
DEBT SERVICE SPECIAL LEVY
1985A Improvement Bonds $ 5,819
1986A Improvement Bonds 36,083
1986B Improvement Bonds 32,176
1986A Refunding Imp. Bonds 60,046
1987A Improvement Bonds 3,344
1988A Improvement Bonds 13.934
151,402
TOTAL LEVY $2,453,042
BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit
a certified copy to this resolution to the County Auditor of Scott County,
Minnesota.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1990.
City Attorney
# 1, 01
RESOLUTION NO. 3275
A RESOLUTION RECOMMENDING THE GRANTING OF A
NOISE VARIANCE TO THE MINNESOTA DEPARTMENT OF
TRANSPORTATION, WITH CERTAIN CONDITIONS
FOR THE SHAKOPEE BYPASS
WHEREAS, on January 16, 1990 the Shakopee City Council went on
record opposing the granting of a noise variance by the Minnesota
Pollution Control Agency (MPCA) to the Minnesota Department of
Transportation (MnDOT) for the Shakopee Bypass Project
(specifically affecting the property owned by Paul and Geraldine
Schmitz) ; and
WHEREAS , at the regular meeting on August 7, 1990, Mr. Schmitz
indicated to the City Council that he would be agreeable to having
his home soundproofed as a means of mitigating the noise problem
which will be created by the construction of the Shakopee Bypass;
and
WHEREAS, both the Schmitz and the City Council desire to
remedy the noise pollution problem in order to facilitate the
construction of the Shakopee Bypass; and
WHEREAS, The City of Shakopee made a commitment to contribute
$1. 0 million to the Shakopee Bypass design costs on December 17 ,
1985, pursuant to a letter from W. M. Crawford, District Engineer,
Mn. DOT, dated November 4, 1985.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that:
1) the City of Shakopee hereby recommends the granting of a
noise variance and the granting of an Indirect Source Permit by the
MPCA to MnDOT for the Shakopee Bypass Project (specifically
affecting the Paul Schmitz property) contingent upon the Schmitz ' s
entering into an agreement with the City which will provide for the
city paying the actual cost of a consultant study and the
installation of insulation in order to mitigate the noise problem
affecting the Schmitz residence, provided that the Schmitz agree to
respond in writing to the MPCA recommending the granting of the
noise variance for the Shakopee Bypass Project prior to August 28 ,
1990, and further provided that MnDOT enter into a letter of
understanding with the City of Shakopee allowing for a reduction in
the City' s $1 million commitment for design services for the
Shakopee Bypass Project in an amount equal to the actual costs for
the consultant services and noise mitigation measures (but not to
exceed $50, 000) .
1
2) the appropriate city officials are hereby authorized and
directed to enter into an agreement with Mn DOT allowing for a
reduction in the City' s $1. 0 million commitment for design services
for the Shakopee Bypass, in an amount not to exceed $50, 000, (but
to be no more than the actual cost of noise mitigation measures)
including any consultant or study fees or expenses.
3) upon execution of an agreement with MnDOT, as authorized
in 2 above, the appropriate city officials are hereby authorized
and directed to enter into an agreement with Mr. & Mrs. Paul
Schmitz to pay for a consultant study and appropriate sound
mitigation measures for their residence in an amount not to exceed
$50, 000, provided that the Schmitz agree to hold the city harmless
for any problems which might arise out of the installation of sound
insulation materials, including, but not limited to excess moisture
accumulation.
BE IT FURTHER RESOLVED that City Council approval of
agreements identified in 2 & 3 above shall be null and void if the
MPCA does not grant a noise variance and issue an indirect source
permit for the Shakopee Bypass Project on August 28 , 1990.
Adopted in adj . reg. session of the City Council of the City of
Shakopee, Minnesota, held this 21st day of August, 1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1990.
Assistant City Attorney
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MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Resolution No. 3272 - A Resolution Adopting a Drug and
Alcohol Testing Policy
DATE: August 17, 1990
INTRODUCTION:
On June 5, 1990 City Council approved Resolution No. 3242 Adopting
a Drug and Alcohol Testing Policy. On August 7 , 1990 several
amendments to the policy were presented, discussed and approved by
City Council .
BACKGROUND:
Attached is Resolution No. 3272 , A Resolution Adopting a Drug and
Alcohol Testing Policy. Resolution No. 3272 will formally adopt
the amendments made to the policy as discussed at the August 7,
1990 Council meeting. Additionally, Resolution No. 3272 will
rescind the earlier approved resolution (No. 3242) which originally
adopted said policy.
The amendments made to the policy were as discussed at the August
7 , 1990 meeting. It would be appropriate at this time for City
Council to offer and adopt said Resolution No. 3272 .
ALTERNATIVES:
1 . Approve Resolution No. 3272 - A Resolution Adopting a Drug and
Alcohol Testing Policy.
2 . Do not approve Resolution No. 3272 .
3 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Offer Resolution No. 3272 A Resolution Adopting a Drug and Alcohol
Testing Policy and move its adoption.
] 2g
RESOLUTION NO. 3272
A RESOLUTION ADOPTING A DRUG AND
ALCOHOL TESTING POLICY
NOW, THEREFORE BE IT RESOLVED by the City Council of the City
of Shakopee, Minnesota that the attached Drug and Alcohol Testing
Policy is hereby adopted.
BE IT FURTHER RESOLVED that this Resolution rescinds
Resolution No. 3242 .
Passed in regular session of the Shakopee City Council held
this 21st day of August, 1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1990.
City Attorney
12 �
RESOLUTION NO. 3272
A RESOLUTION ADOPTING A DRUG AND
ALCOHOL TESTING POLICY
NOW, THEREFORE BE IT RESOLVED by the City Council of the City
of Shakopee, Minnesota that the attached Drug and Alcohol Testing
Policy is hereby adopted.
BE IT FURTHER RESOLVED that this Resolution rescinds
Resolution No. 3242 .
Passed in regular session of the Shakopee City Council held
this 21st day of August, 1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1990.
City Attorney
I �
DRUG AND ALCOHOL TESTING POLICY
The City of Shakopee recognizes that alcoholism and other drug
dependencies are a significant social problem affecting persons of
every age, race, sex, and ethnic group. It poses risks to the
health and safety of employees of the City of Shakopee and to the
public. It is the intent of the City of Shakopee to maintain a
work environment which is free of alcohol and drug use. To reduce
those risks, this City policy establishes standards concerning
drugs and alcohol which all employees must meet. It also
establishes a testing procedure to ensure that those standards are
met.
The Drug and Alcohol Testing Policy of the City of Shakopee,
Minnesota, will conform to the requirements of state law as set
forth in Minnesota Chapter 181 as follows:
1. Definitions
a. "Alcohol" means ethyl alcohol.
b. "Confirmatory test" and "confirmatory retest" mean a drug
or alcohol test that uses a method of analysis approved
by the commissioner as being reliable for providing
specific data as to the drugs, alcohol, or their
metabolites detected in an initial screening test.
c. "Commissioner" means the Cdmmissioner of Minnesota
Department of Health.
d. "Drug" means a controlled substance as defined in Minn.
Stat. 152 . 01, Subd. 4 .
e. "Drug and alcohol testing, " "drug or alcohol testing, "
and "drug or alcohol test" mean analysis of a body
component sample approved by the commissioner, including
blood, breath and urine, for the purpose of measuring the
presence of absence of drugs, alcohol, or their
metabolites in the sample tested.
f. "Drug paraphernalia" has the meaning set forth in:
Minnesota Statutes 152 . 01, Subd. 18 .
g. "Employee" means a person, independent contractor, or
person working for an independent contractor who performs
services for the City of Shakopee for compensation, in
whatever form.
h. "Employer" means the City of Shakopee acting through its
City Council, or its designees, the City Administrator
and Department Heads.
i. "Employer' s premises" shall include buildings, yards,
parking lots and grounds owned, leased or rented by the
City of Shakopee, but shall not include streets or alleys
in the City.
j . "Initial screening test" means a drug or alcohol test
whi=h uses a method of analysis approved by the
comzissioner ns being capable of detecting the
presumptive presence of a drug, drug metabolite or
alcohol in a sample.
k. "Job applicant" means a person, who applies to become an
employee of the City of Shakopee, and includes a person
who has received a job offer made contingent on the
person passing drug and alcohol testing.
1. "Positive test result" means a finding by a laboratory
licensed by the State of Minnesota under M.S .A. Chapter
181 of the presence of drugs or their metabolites in the
sample tested in levels at or above the threshold
detection levels set by the commissioner, or a finding of
the presence of alcohol in the sample tested of more than
an alcohol concentration of . 05 percent; until threshold
detection levels are set by the commissioner, the
presence of a drug at or above the following levels shall
be considered to be a positive test result:
Initial Screening Confirmatory test
Amphetamines 1, 000 ng/ml 500 ng/ml
Barbiturates 300 ng/ml 300 ng/ml
Benzodiazepines 300 ng/ml 300 ng/ml
Cocaine metabolite 300 ng/ml 150 ng/ml
Opiates 300 ng/ml 300 ng/ml
PCP (phencyclidine) 25 ng/ml 25 ng/ml
THC Metabolite
(marijuana) 20 ng/ml 15 ng/ml
m. "Reasonable suspicion" means a basis for forming a belief
based on specific facts and rational inferences drawn
from those facts.
n. "Safety-sensitive position" means a job, including any
supervisory or management position, in which an
impairment caused by drug or alcohol usage would threaten
the health or safety of any person; all sworn and non-
sworn personnel, in the Shakopee Police Department are
safety-sensitive positions.
o. "Under the influence" means having the presence of a drug
or alcohol at or above the level of a position test
result.
2 . Scope of Coverage
a. No employee shall be under the influence of any drug or
alcohol while the employee is working or while the
employee is on the employer's premises or operating the
employer' s vehicle, machinery, or equipment, except to
the extent authorized by a valid medical prescription.
b. No employee shall use, possess, manufacture, distribute.
dispense, sell or transfer drugs, alcohol or drug
paraphernalia while the employee is working or while the
employee is on the employer's premises or operating the
employer' s vehicle, machinery or equipment, except
pursuant to a valid medical prescription or when engaged
in law enforcement activity being conducted in accordance
with Police Department policies and procedures.
3 . City Druq Awareness Program
The City does provide an Employee Assistance Program to aid and
assist City employees who are in need or have been referred for
counseling and rehabilitation. Employees are encouraged to utilize
the services of the Employee Assistance Program by contacting
Emergency Consultation Service, telephone (612) 588-4471. Services
are available 24 hours a day, 7 days a week.
4 . Persons Subject to Testing
No person will be tested for drugs or alcohol under this policy
without the person' s consent. The employer will request or require
an individual to undergo drug or alcohol testing only under the
circumstances described in this policy.
5. Circumstances for Druq or Alcohol Testing
a. Job Applicants: Job applicants may be requested or
required to undergo drug or alcohol testing after a job
offer has been conditionally made and before commencing
employment in the position.
b. Reasonable Suspicion Testing: The employer may request
or require an employee to undergo drug and alcohol
testing if there is a reasonable suspicion that the
employee:
1. is under the influence of drugs or alcohol while the
employee is working or while the employee is on the
employer' s premises or operating the employer' s
vehicle, machinery, or equipment; or
2 . used, possessed, sold or transferred drugs, alcohol or
drug paraphernalia while the employee is working or
while the employee is on the employer' s premises or
operating the employer's vehicle, machinery or
equipment; or
2/ y
3 . has sustained a personal injury as that term is
defined in Minnesota Statutes 176. 11, Subd. 16, or
caused another person to die or sustain a personal
injury; or
4 . has caused a work-related aqcident or was operating or
helping to operate machinery, equipment, or vehicles
involved in a work-related accident resulting in total
property damage exceeding $1, 000; or
c. Other Testing: The employer may permit an employee who
has requested a drug or alcohol test to undergo testing
in accordance with the procedures established by this
policy.
6. Refusal to undergo Testing
a. Job applicants: If a job applicant refuses to undergo
drug or alcohol testing requested or required by the
employer, no such test shall be given, and the job
applicant shall be deemed to have withdrawn the
application for employment.
b. Employees: If any employee refuses to undergo drug or
alcohol testing requested or required by the employer, no
such test shall be given, and the employer shall
recommend to the City Council that the employee be
discharged from employment on the grounds of
insubordination.
c. Refusal on religious grounds: No employee or job
applicant who refuses to undergo drug or alcohol testing
of a blood sample upon religious ground shall be deemed
to have refused unless the employee or job applicant also
refuses to undergo drug or alcohol testing of a urine
sample.
7 . Procedure for Testing
a. Notification form: During regular working hours when a
department director, or acting director, believes that
there is a need for an employee to be tested he/she shall
contact the city administrator and the city administrator
may authorize the testing. In an emergency situation
during non-working hours, if the city administrator can't
be contacted the department director, after consulting
with another supervisory employee, may order a drug or
alcohol test. The city administrator shall be notified
of the testing at the earliest reasonable time. Before
requesting an employee or job applicant to undergo drug
or alcohol testing, the employer shall provide the
individual with a form on which to (1) acknowledge that
the individual has seen a copy of employer' s drug and
alcohol testing policy, and (2) indicate any over-the-
counter or prescription medications that the individual
' Bei
is currently taking or has recently taken and any other
information relevant to the reliability of, or
explanation for, a positive test result, and (3) indicate
consent to undergo the drug and alcohol testing.
b. Test Sarple: 11..e test sample shall be obtained in a
private setting, and the procedures for taking the sample
shall ensure privacy to employees and job applicants to
the extent practicable, consistent with preventing
tampering with the sample, and may include a witness, and
shall conform with applicable rules of the commissioner.
No test sample shall be taken Qn the employer' s premises
and the test sample shall not be taken by City of
Shakopee employees.
c. Identification of Samples: Each sample shall be sealed
into a suitable container free of any contamination that
could affect test results. The sample shall be
identified for processing by the licensed testing
laboratory.
d. Chain of Custody: A written record of the chain of
custody of the sample which conforms to the rules adopted
by the commissioner shall be maintained. Until rules are
adopted by the commissioner the written record shall
include a signature of each person accepting transfer of
the sample and the date and time of the transfer.
e. Laboratory: All drug or alcohol testing shall use the
services of a testing laboratory licensed by the
commissioner or qualifying under the transitional
laboratory requirements set forth in Minnesota statutes;
however, no test shall be conducted by a testing
laboratory owned and operated by the City of Shakopee.
f. Methods of analysis: The testing laboratory shall use
methods analysis and procedures to ensure reliable drug
and alcohol testing results, including standards for
initial screening test and confirmatory tests.
g. Retention and storage: Retention and storage procedures
shall comply with the rules adopted by the commissioner,
and all samples, that produced a positive test result
shall be retained and properly stored for at least six
months.
h. Test report: The testing laboratory shall prepare a
written report indicating the drug(s) , alcohol, or their
metabolites tested for, the types of test conducted, and
whether the test produced negative or positive test
results, and the testing laboratory shall disclose that
report to the employer within three working days after
obtaining the final test results.
i. Notice of test results: Within three working days after
receipt of the test result report from the testing
laboratory, the employer shall inform an employee or job
applicant who has undergone drug or alcohol testing in
writing of a negative test result on an initial screening
test or of a negative or positive test result on a
confirmato:,- test. T`. : employer shall also inform an
employee or job appl_cant of the following rights
pursuant to M. S.A. 181.953 :
1. The right to request and receive from the employer a
copy of the test result paper.
2 . The right to request within five working days after
notice of a positive test result a confirmatory retest
of the original sample at the employee' s or job
applicant' s own expense. If a confirmatory retest is
conducted in accordance with the rules adopted by the
Commissioner, and by a licensed laboratory, and the
confirmatory retest does not result in a positive
test, the City shall reimburse the employee or job
applicant the actual cost of the confirmatory retest
in an amount not to exceed $100. 00.
3 . The right to submit information to the employer within
three working days after a notice of a positive test
result to explain that result.
4 . The right of an employee for whom a positive test
result on a confirmatory test was the first such
result on a drug or alcohol test requested by the
employer not to be discharged unless the employer has
first given the employee an opportunity to participate
in either a drug or alcohol counseling or
rehabilitation program. Participation in a counseling
or rehabilitation program will be at the employee' s
own expense or pursuant to coverage under an
employee' s benefit plan. The employer may determine
which type of program is more appropriate for the
employee after consultation with a certified chemical
use counselor or a physician trained in the diagnosis
and treatment of chemical dependency. The employee
may be discharged if he/she has either refused to
participate in the counseling or rehabilitation
program, or has failed to 'successfully complete the
program. Withdrawal from the program before its
completion or a positive test result on a confirmatory
test after completion of the program will be
considered evidence that the employee failed to
successfully complete the program.
5. The right to be reinstated with back pay if the
outcome of the confirmatory or requested confirmatory
retest is negative.
6 . The right not to be discharged, disciplined,
discriminated against, or required to be rehabilitated
on the basis of medical history information revealed
to the employer concerning the reliability of, or
explanation for, a positive test result unless the
employee or job applicant was under an affirmative
duty to provide the information before, upon, or after
hire.
7 . 1111- right to access the information in their personnel
file relating to positive test result reports and
other information szquired in the drug and alcohol
testing process including conclusions drawn from and
actions taken based on the reports or other acquired
information.
8 . The right of an employee or a job applicant, who has
received a job offer made contingent on the applicant
passing drug and alcohol testing, to not have the
offer withdrawn based on a positive test result from
an initial screening test that has not been verified
by a confirmatory test.
8 . Action After Test
a. Job Applicant: The employer will not withdraw an offer
of employment made contingent on the job applicant
passing drug and alcohol testing based on a positive test
result from an initial screening test that has not been
verified by a confirmatory test. Where there has been a
positive test result in a confirmatory test and in any
confirmatory retest, the employer will withdraw the
contingent offer of employment if the employer determines
in accord with the Minnesota Human Rights Act that
alcohol or drug usage or abuse: (1) prevents the job
applicant from performing the essential functions of the
job in questions; or (2) constitutes a direct threat to
property or the safety of others; or (3) otherwise
constitutes a bona fide occupational qualification.
b. Employees: The employer will not discharge, discipline,
discriminate against, or request or require
rehabilitation of an employee solely on the basis of a
positive test result from an initial screening test that
has not been verified by a confirmatory test. Where
there has been a positive test result on a confirmatory
test and on any confirmatory retest, the employer may do
the following:
1. First Positive Test Result: Give the employee an
opportunity to participate in either a drug or alcohol
counseling or rehabilitation program, whichever is
more appropriate. The employer through its Employee
Assistance Program may determine which program is more
appropriate after consultation with a certified
chemical use counselor or physician trained in the
diagnosis and treatment of chemical dependency.
Participation in a counseling or rehabilitation
program will be at the employee' s own expense or
pursuant to coverage under an employee' s own benefit
plan. If the employee either refuses to participate
in the counseling or rehabilitation program or fails
to successfully complete the program, as evidenced by
withdrawal from the program before its completion or
by a positive result on a confirmatory test after
completion of the program, the employer will recommend
to the City Council that the employee be discharged
from employment.
2 . Second Positive Test Result: If an employee
experiences a positive test result on a second
confirmatory test, other than a confirmatory retest,
the employer will recommend to the City Council that
the employee be disciplined; including, but not
limited to, discharge from employment.
3 . Suspensions and Transfers: Notwithstanding any other
provisions herein, the employer may temporarily
suspend the tested employee with pay for up to 90 days
or transfer that employee to another position at the
same rate of pay pending the outcome of the
confirmatory test and, if requested, the confirmatory
retest, provided the employer believes that it is
reasonably necessary to protect the health or safety
of the employee, co-employees, or the public.
4 . Other Misconduct: Nothing in this policy limits the
right of the employer to discipline or discharge an
employee on grounds other than a positive test result
in a confirmatory test, including conviction under any
criminal drug statute for a violation occurring in the
workplace.
9 . Data Privacy
The employer will not disclose the test result reports and other
information acquired in the drug or alcohol testing process to
another employer or to a third party individual, governmental
agency, or private organization without the written consent of the
employee tested, unless permitted by law or court order.
10. Rights of Employees
An employee has a right to offer the employer a written explanation
of a positive test result on a confirmatory test within three
working days after notice of the positive test result, and has a
right to request within five working days after notice of a
positive test result a confirmatory retest of the original sample
at another licensed testing laboratory at the employee ' s or job
applicant' s own expense.
JL
11. Appeal Procedure
Employees may appeal decisions made by the employer under this
policy through the remedies available through their collective
bargaining units. Employees who are not represented by a
collective b1.-;aining unit, may appeal decisions through remedies
as defined Section 18 and Section 20, Subd. 4 of the City's
Personnel Policy. The City will not retaliate against an employee
for pursuing an appeal or the other remedies provided in Minn.
Stat. 181. 956.
12 . Good Faith Effort
The City of Shakopee will make a continuing good faith effort to
maintain a drug-free workplace through the implementation of its
Drug and Alcohol Testing Policy.
/; , .fi
CITY OF SHAKOPEE
* * * ,
NOTIFICATION FORM AND CONSENT FOR DRUG AND ALCOHOL TESTING
I acknowledge that I have seen and read the City of Shakopee
Drug and Alcohol Testing Policy.
I hereby consent to undergo drug and/or alcohol testing
pursuant to said policy, and I authorize the collection of a urine,
blood and/or breath sample from me for those purposes.
I understand that the procedure employed in this process will
ensure the integrity of the sample and is designed to comply with
medicolegal requirements.
I understand that the results of this drug and alcohol testing
may be discussed with and/or made available to my employer, the
City of Shakopee. I further understand that the results of this
testing may affect my employment status, as described in the
policy.
I am currently taking, or have recently (within the last
month) taken, the following over-the,-counter or prescription
medications (if none, write "none") :
Other information relevant to the reliability of, or
explanation for, a positive test result, (if none, write "none") :
Signature Date
Witness Date
CITY OF SHAKOPEE
* * *
I hereby refuse to submit to a drug or alcohol test.
I acknowledge that I have seen and read a copy of the Drug and
Alcohol Testing Policy of the City and understand that a refusal to
submit to testing may result in to discipline including, but not
limited to, discharge.
Signature Date
Witness Date