Loading...
HomeMy WebLinkAbout11/06/1990 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: November 1, 1990 1. Attached is the November calendar of Upcoming Meetings. 2 . Attached is the November Business Update from City Hall. 3 . Attached is the bill summary through August 31, 1990 from Krass and Monroe. 4 . Attached are the October 4 , 1990 minutes of the Board of Adjustment and Appeals. 5. Attached are the October 4, 1990 minutes of the Planning Commission. 6. Attached is the agenda for the November 8, 1990 Planning Commission meeting. 7 . Attached is the agenda for the November 8, 1990 Board of Adjustment and Appeals meeting. 8. Attached is a correspondence that Barry Stock received from Mr. Mike Kazma, Amzak Cable Midwest Manager regarding the removal of Midwest Sports Channel from the cable line up. Questions regarding this issue are being taken by Barry. 9. Attached is the October Building Activity Report. 10. Attached is the Police Newsletter for Council review. 11. Attached is a memorandum from the Public Works Director regarding underground storage tanks. 12 . Attached are the October 20, 1990 minutes of the Shakopee Community Youth Building Committee. 13 . Attached is a memorandum from the Finance Director regarding TIF Tax Payments. 14 . On Thursday, October 25, 1990 Barry Stock and Kay Schmudlach made a presentation to the Scott County Board Committee of the Whole regarding the possible formation of a Scott County Economic Development Coalition. Just over a month ago, the Shakopee City Council passed a resolution in support of the continued investigation of the proposed coalition. The Scott County Committee of the Whole enthusiastically endorsed the concept. A draft joint powers agreement establishing the proposed coalition is now being pursued. The Community Development Commission will be forwarding a recommendation to City Council on the proposed joint powers agreement before year end. 15. As directed by City Council, representatives from the Community Development Commission will be meeting with the Shakopee Public Utility Commission on Monday, November 5, 1990 to discuss the placement of overhead lines along Valley Industrial Blvd. North. 16. Attached is a memorandum from the Public Works Director regarding T.H. 169 Bridge and Minibypass. 17 . Attached is a memorandum from the City Administrator regarding overnight travel request forms. 18. Attached is a memorandum from the City Administrator regarding a letter from George Realander. # 1 November UPCOMING MEETINGS SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 4:30pm 8:00pm City 7:30pm Public Council Planning Utilities Meeting Commission Election Day 11 12 13 14 15 16 17 City Hall 7:45m. . . . ...... - I Closed - Downtown Veterans I I C mm i t tEE... . I - Day . . 18 19 20 21 22 23 24 7:00pm 7:00pm City Thanksgiving City Hall Community Council - City Closed Services Meeting Hall 7:00pm Closed Cable Communica- tions 25 26 27 28 29 30 5:00pm CDC 7:00pm Energy & Transport- ation October December a S M T W T F S S •M T :J T . F •• .v. 1 2 3 4 5 6 1 @ 7 8 9 1.0- IA. -1-2 . 13 . . . . 2 3 •4 • , ..6 -7 • 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 31 23 24 25 26 27 28 29 30 31 10/23/1990 BUSINESS UPDATE FROM CITY HALL Vol . 4 No. 11 Dear Chamber Member: November 1, 1990 BUILDING DEPARTMENT FMG is nearing completion, with building occupancy scheduled for January 1991. This facility is most impressive, should the opportunity arise, do not hesitate to visit this complex or at least the retail store when it is complete. Housing permits are on a slide, a sign of the times. CITY CLERK EXERCISE YOUR RIGHT TO VOTE - NOVEMBER 6TH - Polls will be open from 7 : 00 a.m. to 8 : 00 p.m. Polling places in Shakopee are: First Precinct - Fire Station - 334 West 2nd Avenue Second Precinct - Shakopee Public Library - 235 South Lewis Third Precinct - Presbyterian Church - 909 S . Marschall Rd. Fourth Precinct - Eagle Creek Thrift Shop - Jct. CR 83 & CR 16 Fifth Precinct - Shakopee Community Youth Building - 1121 West 11th Avenue (Lions Park) (This is a change from Christ Lutheran Church) Applications are now being accepted for upcoming openings on City Boards and Commissions. Applications can be obtained at city hall or by calling 445-3650 . The Shakopee City Council will be filling expiring terms on the following: Planning Commission, Energy & Transportation, Community Development, Park & Recreation, Board of Review, Building Code, Housing Advisory, Shakopee Public Utilities, Police Civil Service, Cable, and the Downtown Committee. COMMUNITY DEVELOPMENT On October 9 , 1990 the Shakopee City Council elected to delete the refuse fee from the December billing to compensate Shakopee residents for the positive efforts they have made in recycling. The funding for the recycling credit was generated from the sale of the recycled materials collected in conjunction with the City ' s recycling program. Since the implementation of the curbside recycling program in March of 1990 over 1 . 8 million pounds of recyclable materials have been collected. This equates to over 12% of the total residential waste generated in Shakopee. In an effort to meet dial-a-ride service demands, the seven passenger mini van will be replaced by a 16 passenger vehicle effective immediately. Increased ridership capacity will allow Shakopee dial-a-ride to increase service effectiveness and efficiency. During the winter months, dial-a-ride ridership generally increases by approximately 25% . Dial-a-ride ridership will average in excess of 4 , 000 passenger trips per month through Spring. ENGINEERING/PUBLIC WORKS T.H. 169 BRIDGE CONSTRUCTION HAS STARTED. On October 22 , 1990 the Mn/DOT contractor started construction of Phase I of the T.H. 169 Bridge/Mini bypass Project. This phase consists of constructing the earth embankment for the bridge on the north side of the Minnesota River. The contractor, Raymar Construction of Belle Plaine, will be working as long as possible this fall and the work will consist of tree removal and hauling fill in for the embankment. This phase will be completed next summer. The main bridge and bypass construction will start in early 1992 . A ground breaking was recently held at Memorial Park for the Shakopee Bypass. Governor Perpich and Commissioner of Transportation Len LeVine were present to announce that the full funding for this project had been obtained. The first phase of this 4-phase project is expected to start yet this fall . The Public Works Department would like to take this opportunity to remind all residents that Calendar Snow Parking begins on November 1st. In addition, there is no parking permitted at all on Snow Emergency Routes during a snowstorm. All business owners are reminded that it is their responsibility to shovel the public sidewalks in front of their stores. Many of the street projects have been completed. Lewis Street, Killarney Hills, and Adams Street have all been completed except for some minor items. Valley Industrial Boulevard North is still under construction, but should be completed by the end of November, weather permitting. PLANNING At their October 4th meeting the Planning Commission passed a recommendation approving the draft Comprehensive Plan. The draft will be presented to the City Council in November for their review and approval . Following City Council approval the plan will be sent to the Metropolitan Council for review. The Metropolitan Council will complete their review within ninety days. SHAKOPEE COMMUNITY RECREATION (S.C.R. ) At the last Shakopee Community Recreation Board Meeting Director George Muenchow submitted his resignation effective December 31, 1990. This date co-incides with the dissolution date of the Joint Powers arrangement with the City of Shakopee and School District #720. This dual arrangement for Community Recreation has been in effect since 1954 . Earlier this year the City determined that it will continue this function within a City Department of Parks and Recreation. The City Council has already appointed a Parks and Recreation Advisory Board and is now in the process of determining staffing requirements for this department. The first printed brochure depicting winter programs will be in Shakopee mail boxes in time to start the new year. THE KRASS & MONROE GROUP* 327 South Marschall Road Shakopee, MN 55379 612/445-5080 August 13, 1990ECD Billed through 07/31/90 AUG 1 3 7990 Bill number 1373-00000-013 SHA CITY OF SNAKOPE,- City of Shakopee _ 129 East 1st Avenue Shakopee, Mn 55379 BILL SUMMARY SUBJECT TOTAL r•r:ES General $ 176.11 Prosecutions 2,861.65 Storm Drainage Easements 13.75 Vierling Drive West Condemnation 65.00 5th Street Condemnation 416.10 Depot Condemnation 1,010.30 Upper Valley Drainage Project - Scott 37.50 Women's Correctional Property 70.45 Rahr Malting 168.75 New Racetrack Owners 356.25 Conrady Assessment Appeal 194.95 TOTAL CHARGES FOR JULY $5,370.81 THE KRASS & MONROE GROUP 327 South Marschall Road Shakopee, MN 55379 612/445-5080 Billed through 08/31/90 Client number 1373 SHA City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 General TOTAL FEES FOR THIS MATTER S 895.00 TOTAL DISBURSEMENTS FOR THIS MATTER S 10.10 Prosecutions TOTAL FEES FOR THIS MATTER S 8,554.50 TOTAL DISBURSEMENTS FOR THIS MATTER S 45.30 101 Bypass TOTAL FEES FOR THIS MATTER S 75.00 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 Storm Drainage Easements Bill Project TOTAL FEES FOR THIS MATTER S .00 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 Personnel Files TOTAL FEES FOR THIS MATTER S 162.50 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 5th Street Condemnation TOTAL FEES FOR THIS MATTER S .00 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 Depot Condemnation TOTAL FEES FOR THIS MATTER S 188.50 TOTAL DISBURSEMENTS FOR THIS MATTER i S 11.10 Rahr Ma ting Co. TOTAL FEES FOR THIS MATTER S 75.00 TOTAL DISBURSEMENTS FOR THIS MATTER $ 1.80 New Racetrack Owners TOTAL FEES FOR THIS MATTER S .00 TOTAL DISBURSEMENTS FOR THIS MATTER $ .00 Conrady Assessment Appeal TOTAL FEES FOR THIS MATTER S 371.25 TOTAL DISBURSEMENTS FOR THIS MATTER S 8.10 TOTAL FEES S 10,321.75 TOTAL DISBURSEMENTS S 76.40 TOTAL CHARGES FOR THESE BILLS S 10,398.15 TOTAL BALANCE NOW DUE S—i 3-2,v4.5. TIN: MASS i NOME GROUP 327 South Marschall Road Shakopee, MN 55379 612/445-5080 . tilled through 09/30/90 Client number 1373 INA City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 General TOTAL FEES FOR THIS MATTER S .00 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 Prosecutions TOTAL FEES FOR THIS MATTER S 755.75 TOTAL DISBURSEMENTS FOR THIS MATTER S 5.85 101 Bypass TOTAL FEES FOR THIS MATTER S 472.50 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 Storm Drainage Easements Bill Project TOTAL FEES FOR THIS MATTER S .00 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 5th Street Condemnation TOTAL FEES FOR THIS MATTER S .00 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 Depot Condemnation TOTAL FEES FOR THIS MATTER S .00 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 New Racetrack Owners TOTAL FEES FOR THIS MATTER S .00 TOTAL DISBURSEMENTS FOR THIS MATTER S .00 Conrady Assessment Appeal TOTAL FEES FOR THIS MATTER S 41.25 TOTAL DISBURSEMENTS FOR THIS MATTER S 32.25 TOTAL FEES S 1,269.50 TOTAL DISBURSEMENTS S 38.10 TOTAL CHARGES FOR THESE BILLS S 1,307.60 4L BOARD OF ADJUSTMENTS AND APPEALS MEETING MINUTES SHAKOPEE, MINNESOTA REGULAR SESSION October 4 , 1990 MEMBERS PRESENT: Spurrier, Allen, Kahleck, Joos, Lynch, Christensen, Rockne MEMBERS ABSENT: None OTHERS PRESENT: Lindberg Ekola, City Planner Karen Marty, City Attorney Sharon Storholm, Recording Secretary 1. ROLL CALL Chairperson Kahleck called the meeting to order at 7 : 30 p.m. Roll call was taken as noted above. 2 . APPROVAL OF AGENDA Agenda was approved as submitted. 3 . APPROVAL OF MINUTES OF SEPTEMBER 6TH MEETING Minutes of September 6th meeting approved as submitted. 4 . RECOGNITION OF INTERESTED CITIZENS Chairperson Kahleck explained that if anyone present would like to speak on an item not listed on the agenda, they should speak at this time. No one offered any additional agenda items. 5. OTHER BUSINESS None. 6 . ADJOURNMENT Meeting adjourned at 7 : 35 p.m. 44 S-- PLANNING COMMISSION MEETING MINUTES SHAKOPEE, MINNESOTA REGULAR SESSION October 4 , 1990 MEMBERS PRESENT: Spurrier, Allen, Kahleck, Joos, Lynch, Christensen, Rockne MEMBERS ABSENT: None OTHERS PRESENT: Lindberg Ekola, City Planner Karen Marty, City Attorney Dave Hutton - City Engineer Sharon Storholm - Recording Secretary 1. ROLL CALL Chairperson Kahleck called the meeting to order at 7 : 36 p.m. Roll call was taken as noted above. 2 . APPROVAL OF AGENDA Item 10 . e (Decorative Street Lighting) was added and one additional non-agenda item was added by Kahleck. The agenda was approved as amended. 3 . APPROVAL OF SEPTEMBER 6TH, 1990 MEETING MINUTES Ekola noted a correction on page 2 , item 2 , the phrase "constructed prior" in the first sentence should be inserted. The minutes were approved as amended. 4 . RECOGNITION BY PLANNING COMMISSION OF INTERESTED CITIZENS Chairperson Kahleck explained that if anyone present would like to speak on an item not listed on the agenda, they should speak at this time. No one offered any additional agenda items. 5. OTHER BUSINESS Three "Other Business" agenda items were presented before the public hearing scheduled at 7 : 40 p.m. A. Attendance Policy Commissioner Christensen asked if an educational meeting were to be scheduled (not to include the citizens or the meeting of the Board of Appeals) would the members need Minutes of the Page - 2 Shakopee Planning Commission October 4, 1990 to adhere. One had been held in July that was not scheduled. Do these meetings need to be taken as seriously as the regular meetings? Chairperson Kahleck answered that in her opinion, all meetings are important and the members need to let staff know if they will not be in attendance. B. November 1, 1990 Subdivision Plat Meeting Ekola noted insert 10 .b in the packet regarding the November 1st meeting. He said that the meeting will last about 1 1/2 hours. He had met with Scott County Surveyor and Engineer and they were working on a GIS system. He would like to share a short video presentation at that meeting. C. Report on 1991 - 1995 CIP (Verbal) Ekola presented a brief overview on the City Council approved Capital Improvement Budget for 1991. He noted that the Council would like to see the Park Board take a more active role in the Capital Improvement Program. He also noted that the sidewalk from 4th Avenue to 10th Avenue on the east side of Marschall Road was excluded from the CIP. Commission Allen asked why the sidewalk project had been turned down. Ekola answered that there are considerable budget constraints. This project can be brought forward in next year ' s capital improvement budget to be considered. 6 . 7 : 40 PUBLIC HEARING: JENNIFER PEXA - CONDITIONAL USE PERMIT NO. 599 Chairperson Kahleck opened the public hearing. The City Planner presented highlights from the staff report. He noted that the applicant is requesting a conditional use permit to allow a home occupation on a R-2 zoned parcel for a beauty shop at 2293 Park Ridge Drive. He stated that the Zoning Ordinance allows for home occupations provided they can meet five additional criteria in addition to the standard criteria for conditional use permits. These five items include: (1) Business must be carried on by a member of the family. (2) It shall be carried on wholly within the principal or accessory structure. (3) Exterior variations from the residential character of the home or exterior storage shall not be permitted. (4) Home occupation shall not produce nuisances such as noise, traffic, odors, dust, etc. and (5) No over the counter sales shall be involved except in AG or R-1 districts. Minutes of the Page - 3 Shakopee Planning Commission October 4, 1990 The proposed salon complies or exceeds all the above mentioned criteria. The applicant has indicated she will be the only employee in the home, a separate entrance is proposed, space for two parking stalls exists on the southeast of the garage (adequate per code) . No complaints have been received from the neighbors and all City Departments recommend approval . Commissioner Rockne asked if item #3 (regarding number of employees) is more restrictive than the code allows. Ekola answered that it was more restrictive. Commissioner Spurrier noted that two more parking spaces would be needed if there was another employee. He felt comfortable with this if the applicant agrees. The applicant, Jennifer Pexa of 2293 Park Ridge Drive came forward to speak on her request for the conditional use permit. She stated that she had received approval from the Fire Marshall and Building Inspector. The business name has been approved by the State. She has taken out liability insurance. She questioned item 2 .E regarding over the counter sales. She does already have a sales tax permit. Ekola said that the Zoning Ordinance states that over the counter sales are not allowed for home occupations in R-2 districts. Commissioner Christensen said that the Commission needs to look at that ordinance. She felt reasonableness was needed in these situations. Commissioner Spurrier agreed with Christensen. He felt if retail sales are incidental to the principal business they should be permitted. This can be qualified according to the type of business. Chairperson Kahleck said that as the ordinance stands, it is not presently permitted, but the Commission would look into it. Commissioner Spurrier said he was comfortable with the condition. He asked Pexa if she was the only employee intended for the business. Pexa answered that she would be the only person working there. The only situation would be if she were sick and needed temporary help to take the appointments. Minutes of the Page - 4 Shakopee Planning Commission October 4, 1990 Marty suggested that the phrase "on a regular basis" be added to item 3 . Commissioner Christensen requested that the Zoning Ordinance regulation, on over the counter sales, be reviewed as soon as possible. Ekola suggested that two lists be created for the code update, one list for things that are more pressing and a second list for other issues. Pressing items could be discussed by the end of the year and other items six months after. Commissioner Rockne said that ordinance was designed to discourage retail operations in a residential area. It is not the intent to affect the purchase of a bottle of hair spray. Jay Pexa of 2293 Park Ridge Drive came forward and stated that they are new to Shakopee. They want to do things the right way and keep the operation small - only a few days a week. He felt that as long as the ordinance will be looked at, they can abide with the condition until then. Ekola said he would notify the applicant if there was a change made in ordinance. Public hearing closed. MOTION: Commissioner Lynch moved that the Planning Commission approve Conditional Use Permit Resolution No. 599 to allow a home occupation subject to the listed conditions and with the addition suggested by Marty regarding a second employee (to add the phrase "on a regular basis) to item 3 . Christensen seconded the motion and it passed unanimously. The following conditions were included in the approval of the application: 1. Hours of operation shall be restricted to 8 a.m. to 8 p.m. , Monday through Saturday. 2 . A maximum of two clients can be served at any one time during the hours of operation. 3 . Only the applicant will be allowed to work in the beauty salon on a regular basis. 4 . The two parking spaces southeast of the garage must be retained or the conditional use permit will become void. 5 . The applicant must comply with all State Fire Marshall regulations and business license requirements. V —7 Minutes of the Page - 5 Shakopee Planning Commission October 4, 1990 6. All necessary building and plumbing permits and inspections must be approved prior to the release of the conditional use permit. 7 . If complaints to City staff in the future on this conditional use permit warrant a review by the Planning Commission, the City Administrator shall have the authority to require such a review. 7 . REVIEW OF CONDITIONAL USE PERMIT RESOLUTION NO. 578 - TIM PLATT Ekola noted that a conditional use permit had been granted on October 5, 1989 to Timothy Platt to allow for the operation of a wood shop business at 8615 Boiling Springs Lane. One of the conditions stipulated that a review be held one year from the approval date. The approval of this conditional use permit had been subject to the following conditions. 1. The entire business operation must be contained within the accessory building. Exterior storage was to be limited to a bin as indicated on the application. The bin was to be no higher than the accessory building. 2 . Only one person outside the household may be employed in the business. 3 . Compliance with fire regulations and life/safety codes regarding ventilation and storage of lacquer and paint products. 4 . Compliance with road weight restrictions. 5 . No additional accesses constructed without County/City Engineer approval and proper permits. 6 . Permit will be void if property is subdivided. 7 . Hours of operation limited from 8 a.m. to 10 p.m. 8 . Review of conditional use permit in one year. City staff made an inspection of the site on September 26, 1990. The status of the conditional use permit conditions were identified as follows: (1) Lumber was being stored outside and that the applicant has been alerted to the restriction on outdoor storage. The applicant has since complied with the storage Minutes of the Page - 6 Shakopee Planning Commission October 4, 1990 requirement. An addition to the wood shop was built instead of using the metal bins system. A building permit was required for this addition and the applicant has applied for and received this permit. (2) Only one employee from outside the household has been employed. (3) Lacquer or paint products are not being used in this shop. If they are used in the future, the applicant will comply with codes. (4) No complaints or citations have been issued on road weight restrictions. (5) No additional accesses have been constructed. The driveway on Boiling Springs Lane has been widened. The applicant has agreed to remove some gravel and cover the edges with topsoil. It will then be reseeded. (6) The property has not been divided. (7) No complaints on the hours of operation have been received. (8) Review satisfies the one year review condition. One complaint had been received on the increased width of the driveway and the increase in parking in front of the building. The applicant had met with the Engineering Department staff to address the driveway issue. Staff recommended approval of the review of Conditional Use Permit No. 578 . Commissioner Spurrier asked if the work has been completed that was listed as unfinished in the review. Ekola said the only outstanding item was the driveway width. Tim Platt of 8615 Boiling Springs Lane came forward. He said that the rock had been removed from the ditch by the driveway and the dirt is going in this week. Hopefully, it will be reseeded this fall . MOTION: Commissioner Christensen moved that the Commission approve the review of Conditional Use Permit No. 578 . Allen seconded the motion and it passed unanimously. Ekola noted that this will not come back again for review unless complaints arise. V Minutes of the Page - 7 Shakopee Planning Commission October 4, 1990 8 . PROPOSED PUBLIC FACILITIES INTERIM ZONING OR OFFICIAL MAP Ekola noted that at the September 18 , 1990 meeting the City Council referred the proposed moratorium to the Planning Commission for a recommendation. The proposed location is for the area south of Shakopee Senior High School . He referred to the map on the wall depicting the area. The area is being considered for public facilities, two collector streets and a drainage system. He stated that the Planning Commission recommendation should identify if a public hearing should be held and suggested a tentative date. Marty stated that she had drafted a memo explaining the interim ordinance process. She explained the official mapping process and noted that it can serve to warn people not to plan construction on these sites as it is planned for public purposes. Hutton stated that the Minnesota Department of Transportation is purchasing an easement for the drainage system passing through the area. He noted that the acquisition was 12 - 18 months away and that land is currently owned by one party. Commissioner Lynch asked if it would benefit the City by having this mapped now. Hutton answered that it would. Commissioner Christensen asked if it was a decided issue. Chairperson Kahleck answered that it was not. Commissioner Christensen stated that she felt alternative sites needed to be discussed for a community center. Commissioner Joos said that the mapping of the area was acceptable for public facilities, but that the community center should not be specified alone. November 29 was suggested as a possible meeting date. Commissioner Christensen asked what the purpose of the public hearing would be and what issues would be addressed. Ekola stated that the public hearing would be for comments on the moratorium to allow for public facilities in the area near the school . Commissioner Lynch added that it would be for the purpose of putting it on mapping so the school expansion would be possible. Minutes of the Page - 8 Shakopee Planning Commission October 4, 1990 Hutton said the Council intended to place this land on hold for study only. Chairperson Kahleck said the Council will appoint a committee to study the idea of a community center location and discussion and hearing will be held later. Commissioner Rockne felt the school situation was the prime reason for the moratorium and he would like more information from the school people. Commissioner Joos asked why such rapid action was necessary. Commissioner Spurrier said that through proposed changes in track and field areas, the school people realized the plans for changes in the high school were obsolete. They must acquire additional land to expand and need a plan. In order for them to start the planning process, the Commission needs to approve this now. Commissioner Joos asked why the urgency - were there some plans in the wind for the property? Marty said a subdivision request could come in before that. The Commission also needs to consider which Council meeting the recommendation will go to. Hutton answered that the land was recently annexed into the City. Commissioner Christensen said that this would be the third meeting in November. It should be made clear that there will be no discussion on the Community Center. It was decided that the first meeting in December would be an appropriate date. Commissioner Lynch gave an overview on the athletic complex expansion. In March, they had authorized an architect to do configurations on track/soccer/football areas. A citizens group was formed. Even though the school ' s plans were not so large, they are required to have a certain amount of green space. They need to expand and if they do not the school could be land locked. The community center idea came up and the City and school have talked about cooperation. She asked if there are parcels downtown large enough for a community center. Marty reminded the Commission that the requested action was to recommend a public hearing for an interim ordinance. Minutes of the Page - 9 Shakopee Planning Commission October 4, 1990 Commissioner Christensen said she did not want the community center involved in what they vote on this evening. The future needs of the school need to be considered. MOTION: Lynch moved that the Commission recommend to the City Council that they hold a public hearing on interim mapping to establish the means for proposed public uses. Allen seconded the motion and it passed unanimously. 9 . COMPREHENSIVE PLAN - FINAL DRAFT RECOMMENDATIONS Ekola stated that although some outstanding clerical changes to the final draft were needed, staff was requesting that the Planning Commission approve a motion recommending approval of the plan. He noted that staff would add a bibliography, glossary and a "How to use the Action Plans" section. In addition he proposed adding discussion on the location of the community center, change the transportation system plans as recommended by the Planning Commission and include comments from the Allianz Corporation as a memo to the City Council . Chairperson Kahleck asked if the Comprehensive Plan should be approved subject to the changes. Commissioner Christensen said she would feel more comfortable approving the community center as a separate item. Commissioner Spurrier suggested additions regarding the downtown area that better defined the circulation in that district. The status of the proposed City Hall relocation was questioned as it related to the Comprehensive Plan. Ekola stated that discussion on the City Hall had been included in the Community Facilities element. Ideally the City would move into the new location in January 1992 . Commissioner Rockne felt the most cost effective location that would serve the purpose was needed. He suggested item LU-j be removed. Commissioner Allen said that he believed it went on record that the City Hall was to be downtown. MOTION: Commissioner Lynch moved that the Commission approve the Comprehensive Plan and direct it to the City Council with the additions suggested by Ekola, not including the community center. Statement LU-j was deleted from the plan because it was redundant. Motion passed unanimously. Minutes of the Page -10 Shakopee Planning Commission October 4, 1990 10 . MINOR SUBDIVISION PROCESS - DISCUSSION Ekola said that there had been several developments submitted to the City which have not been able to meet the zoning ordinance requirements. A process is needed to reorganize property lines in a manner more acceptable to all involved. If an ordinance amendment is appropriate, a public hearing would be held during the November Commission meeting. He noted two case studies in the packet that he had included for the Commission' s review. One case study reviewed land division issues on vacant land and the other on developed land. Staff is currently researching other area city ordinances for their approach to this issue. At this time, the City allows minor divisions of platted land in certain instances. The ability to reassemble lots and remove antiquated lot lines is critical on redeveloping new properties. Staff requests that the Commission direct staff to develop an ordinance amendment for minor subdivisions and take the appropriate steps to process the amendment. A public hearing would be appropriate. Commissioner Spurrier suggested that there could be rules that apply to reassembly of platted lots in developed areas. MOTION: Joos moved that the Commission direct staff to develop an ordinance amendment for minor subdivisions and take the appropriate steps to process the amendment. Commissioner Lynch seconded the motion and it passed unanimously. Commissioner Spurrier noted that this should be done with a registered land survey. * Commissioner Rockne left the meeting. 11. RADIUS DEDICATIONS - COMMISSIONER SPURRIER Commissioner Spurrier noted that additional dedication was needed at intersections (the street that had been under discussion previously was 12th Avenue) . He displayed a drawing showing the radius some trucks would need to make the turn. The area has race track traffic mixed with industrial traffic. It can be a dangerous situation. Needs of the area should be provided for. The area of Valley Park Drive may need significant modification to the intersection. The right- of-way is not there because it was not asked for on a plat. He did not know if what had been dedicated covers that, but it should be looked into. Hutton said he agreed with Commissioner Spurrier. Current regulations do not allow for additional right-of-way in such situations. The code should be revised rather than do it plat by plat. f 3 Minutes of the Page -11 Shakopee Planning Commission October 4, 1990 Commissioner Spurrier noted that the intersection of 4th Avenue and County Road 83 was another similar intersection. Chairperson Kahleck suggested to Ekola that this item be put on the short code update list. 12 . DECORATIVE STREET LIGHTING Ekola noted that there has been a request for additional street lighting from a developer and homeowner association. Lou VanHout requested that the Planning Commission review the agreement that was presented. The cost of more decorative street lighting (beyond the cost of typical fixtures) would rest with the developer and homeowner' s association. Staff recommends that the Planning Commission forward a recommendation to the City Council which approves the decorative street lighting policy. Commissioner Joos noted that replacement bulbs will be the responsibility of the homeowners association, but that SPUC will be responsible for installation. Ekola confirmed that this was correct. They do have legal process if the association backs out. The costs necessary to pay for it can be assessed. MOTION: Allen moved that the Commission pass a motion recommending that the City Council approve this street lighting policy on decorative lighting. Lynch seconded the motion and it passed unanimously. 13 . NON AGENDA INFORMATIONAL ITEMS Chairperson Kahleck noted that regarding the conditional use permit (from the last meeting) regarding the chapel in the home, that item is being appealed to the City Council on October 9 , 1990. All Planning Commission members were invited to the public hearing. 14 . ADJOURNMENT Meeting adjourned at 9 : 25 p.m. cc3, TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN November 8 , 1990 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of October 4 , 1990 Meeting Minutes 4 . Recognition by Planning Commission of Interested Citizens. 5. Final Plat - Valley Park 10th Addition Applicant: Canterbury Business Park Limited Partnership - Jon Albinson Action: Final Plat Approval 6 . 7 : 50 P.M. PUBLIC HEARING: Subdivision Regulations Proposed Amendment to City Code to allow for minor subdivisions . 7 . Discussion: Mineral Extraction/Commercial Recreation Conditional Use Permits. 8 . Discussion: Proposed Amendment to City Code on Park Dedication Fees. 9 . Other Business a. Metropolitan Council - Rural Service Area Policy Meeting b. c. 10 . Non-agenda Informational Items ii. Adjourn Lindberg S . Ekola City Planner NOTE TO PLANNING MEMBERS : 1. If you have any questions or need additional information on any of the above items, please call Lindberg or Aggie on the Monday or Tuesday prior to the meeting at 445-3650 . 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. REMINDER: Please bring your City Code 3 ring black binders to the November 8th meeting. Thank you. TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN November 8 , 1990 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of October 4 , 1990 Meeting Minutes 4 . Recognition by Board of Adjustments and Appeals of Interested Citizens. 5 . Other Business a. b. c. 6 . Adjourn Lindberg S. Ekola City Planner NOTE TO THE B.O.A.A. MEMBERS : 1. If you have any questions or need additional information on any of the above items, please call Lindberg or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. ���� ' ' 8 (612) 445-6151 * AMZAK � � � � � MIDWESMIDWEST, INC. Barry Stock 129 Eas� First 4v� Shakopee, MN 5=79 RE: Midwest Sport7, hannel Oztober 22, 1'�'�0 Dear k3arrv , On Uctober 5, 1990 Amzak received a letrer from Midwest Sports Channei stating our contract with them is null and void. I have been negotiating with MSC officials but to date no agreement has been reached' Effective November 1 , 1990 MSC will have to be taken off Amzak 's cable lineup. If you have any questions. please feel free to call . Si7csreIv . -�~ ~~~, /- Mike Karma ,/ Vice Fresident ! | Y Midwest Sports Chanel 11th on the Mall Minneapolis MN 55403 (612)330-2637 October 5, 1990 Mr. Michael Kazma Vice President AMZAK Cable Midwest, Inc. 137 First Avenue E. Shakopee, MN 55379 Dear Mr. Kazma: This is to notify you that, effective October 10, 1990, Midwest Sports Channel will be altering the frequency of its signal distributing the MSC sports programming service. Contrary to your assertions in your August 8, 1990 letter to me, MSC does not acknowledge that it has a contract with AMZAK to provide the MSC sports programming service. However, as a matter of courtesy, I advise you of the alteration of our frequency. Regards, ,.cam ��1 Kevin Cattoor Vice President and General Manager Midwest Sports Channel KC:sdg cc: Jim Rupp Jim Pederson Kate Samoszuk _:4- 9 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - OCTOBER 1990 October 1990 October 1989 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T. D. Single Family-Sewered 7 76 4 , 807 , 100 6 81 5, 801, 765 Single Family-Septic - 15 1, 965 , 600 - 7 820, 000 Multiple Dwellings - - - 2 222 , 000 ( # Units) (YTD Units) (-) (-) - (6) (6) Dwelling Additions 1 53 136, 450 6 72 293 , 921 Other 1 15 122 , 210 1 10 186 , 390 New Comm. Bldgs - 5 4 , 460, 000 1 7 1, 568 , 700 Comm. Bldg. Addns. - 4 1,741, 000 - 1 1, 000 New Industrial-Sewered - 1 11, 972 , 000 - 1 1, 445, 000 Ind. Sewered Addns. 1 3 1, 030, 600 - 2 102 , 990 New Industrial-Septic - - - - 1 172 , 000 Ind. Septic Addns. - - - - 2 170 , 000 Accessory/Garages 7 34 194 , 299 8 42 257 , 591 Signs & Fences 6 71 92 ,795 8 66 148 , 691 Fireplaces/Wood Stoves - 10 21, 755 6 19 , 900 - Grading/Foundation - 5 101, 000 11 1, 407 , 920 Remodeling (Res. ) 2 20 103 , 500 2 21 121, 090 Remodeling (Inst. ) - - - - 1 97 , 230 Remodeling (Comm/Ind. ) 6 32 2 , 551, 475 3 35 2 , 701, 919 TOTAL TAXABLE 31 344 29, 299 , 784 35 367 15, 440 , 877 TOTAL INSTITUTIONAL - - - - 1 97 , 230 GRAND TOTAL 31 344 29 , 299 , 784 35 368 15, 538 , 107 No. YTD. No. YTD. 6 Variances - 3 - 20 Conditional Use 1 7 -3 - Rezoning - _ - 1 Moving - Electric 27 263 36 287 Plumbing & Heating 29 337 32 324 Razing Permits - 1 Residential 1 2 - - Comm./Ind./Inst. - 1 Total dwelling units in City after completion of all construction permitted to date 4 , 470 Jeanette Shaner Building Department Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN OCTOBER, 1990 8805 Logeais Homes 1813 Ruby Circle House $ 70, 000 L 10 B 2 Heritage Place 2nd 8806 Logeais Homes 1259 Ruby Lane House 61, 900 L 2 B 2 Heritage Place 2nd 8807 Davis Construction 1812 Granite Drive Remodel 500 8808 Timothy Platt 8615 Boiling Springs Storage Bldg 675 8809 Timothy Platt 8615 Boiling Springs Storage Bldg 2 , 520 8810 Novak Fleck 1301 Pondview Court House 60, 000 L 1 B 2 Meadows 3rd 8811 Jerome Miller 493 Marschall Road Remodel 700 8812 V. F.W. 1201 East 3rd Avenue Sign 500 8813 New Mech Companies 3303 East 4th Avenue Comm. 52 , 000 8814 Novak Fleck 618 11th Avenue House 45, 000 L 18 B 3 Meadows 8815 Lannon Services Inc. 814 Spencer Street Garage 9, 000 8816 Void 8817 Butch Notermann 841 Market Street Garage 7, 000 8818 Minn. Valley Fence 842 Minnesota Street Fence 600 8819 Richard Lockert 1067 Eastview Circle Remodel 8 , 000 8820 Jenny Pexa 2293 Park Ridge Drive Sign 50 8821 Bremer Construction 5276 Valley Ind. Blvd. Comm. 20, 000 8822 Sather Design & Build 1186 Van Buren Porch 9 , 000 8823 Kajima International 1000 Valley Park Drive Conveyor 1, 800, 000 8824 Barthel Construction Shakopee Town Square Remodel 18, 000 8825 Holiday Stationstores 444 East 1st Avenue Sign 500 8826 Holiday Stationstores 444 East 1st Avenue Sign 3 , 500 8827 Northern States Power NSP Blue Lake Substation Slabs 2 , 100 7 8828 Metro Building Systems 4108 Valley Ind. Blvd. Comm. 17 , 800 8829 Stan Pint 2681 Emerald Lane House 70 , 000 L 19 B 1 Hauer' s 4th 8830 Robert Jasper 1257 Marschall Road Comm. 5 , 075 8831 Dave Sweet 3090 29th Avenue Pole Barn 8 , 000 8832 Zefere Lusignan 3650 Eagle Creek Blvd. Garage 5, 300 8833 Minnesota Valley Fence 1732 E. Shakopee Avenue Fence 900 8834 DuraBuilt Associates 227 E. Shakopee Avenue Garage 8 , 000 8835 Gardner Brothers 1272 Ruby Lane House 79 , 500 L 8 B 1 Heritage Place 2nd 8836 Novak Fleck 503 Mint Circle House 45, 000 L 4 B 4 Meadows 4th [ l MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR, SUBJECT: UNDERGROUND STORAGE TANKS DATE: OCTOBER 22, 1990 INFORMATIONAL ITEM FOR COUNCIL Beth Lockwood, from the Minnesota Pollution Control Agency (MPCA) , called me today. She had read the Shakopee Valley News article regarding the City Council's decision to hire a consultant to analyze our underground storage tanks. Basically, she wanted to confirm the City's plan to bring our tanks into compliance since the newspaper article was fairly brief. During the course of our discussion, she brought up two points. First, any tanks older than 1974 need to be upgraded by the end of 1991. Any tanks from 1975 on need to be upgraded by the end of 1992. Our tanks were installed in 1975, so therefore the City has until December 31, 1992 to upgrade our tanks. I believe in my memo to Council I had indicated that the City had to be in compliance by the end of 1991, so we actually have one more year than originally anticipated. This is advantageous to the City in the fact that since we really don't know what the cost will be to upgrade our tanks until the report is completed, the funds can be included in the 1992 budget. The funds proposed in the 1991 budget for this item were "guestimated" and may or may not be adequate. The second item brought up by Ms. Lockwood was the fact that the petrofund money is only eligible for clean up item (i.e. tank removals, contamination, spills, etc.) , but is not available for upgrading the tanks. I felt that the City Council should be aware of these two items. Tia SHAKOPEE COMMUNITY YOUTH BUILDING COMMITTEE MEETING MINUTES : OCTOBER 20 , 1990 9 :00 - 9 : 45 A.M. Members present : LaVern Johnson, Gwen Solseth, Gary Lindstrom Minutes from the meeting of September 15 , 1990 were approved. The Treasurer ' s report was read and approved. OLD BUSINESS : Gwen checked on a Wholesale Club membership for the Building Committee . She was told this would be difficult because a membership identification card requires a picture on it . That would be impossible with five members and with the membership changing every year . Gwen and Gary both indicated that they have memberships so if something is required from the Whole- sale Club one of them will make the purchase and be reimbursed. Gwen will contact Dan Gerold regarding stripping and waxing the floors in the building. The discussion on the display cabinets was postponed until fur- ther information could be received. It was decided that LaVern will check with Barry Stock regarding the question of insurance to cover vandalism or theft at the Building. He will also ask Barry about the possibility of the City of Shakopee putting up street lights by the Building to provide better security for the Building as well as the users . LaVern is putting together a list of user rules that will be sent to all regular users of the Building. This includes un- locking and locking the doors , setting of, the thermostat , and care and cleaning the Building. The groups will also be sched- uled for monthly cleaning responsibilities . Upcoming Committee position vacancies were again discussed. It was decided that LaVern would contact Judy Cox to obtain member- ship application forms . Last year we started a little late on this and the process took longer than anticipated. This year we would like to start earlier . NEW BUSINESS : The next meeting of the Shakopee Youth Center Building Committee is schedulded for Saturday, November November 10 , 1990 at 9 : 00 a .m. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: TIF Tax Payments DATE: October 30, 1990 This is an informational item you may want to pass along to Council. I checked the county treasurer records today to see what the status of TIF parcels are for payable 1990 taxes. All parcels have paid the pay 1990 taxes in full except for two parcels in the downtown district and three parcels in the motel district. 41( MEMO TO: Dennis Kraft, City Administrator121 FROM: Dave Hutton, Public Works Director SUBJECT: T.H. 169 Bridge & Minibypass DATE: October 30 , 1990 INFORMATIONAL ITEM FOR COUNCIL: I have recently been informed that several Shakopee Public Utilities electrical system facilities will need to be relocated due to the T.H. 169 Bridge and Minibypass Project. The preliminary estimates are that the relocations will cost approximately $270, 000, according to the consultants for SPUC. Mn/DOT staff has indicated that since SPUC is a public utility, MN/DOT will pay for the majority of the expense, excluding any upgrading. If the electric facilities were private (i.e. NSP) Mn/DOT would not pay anything for the relocations. Staff felt that the City Council should be aware of the cost savings to SPUC for being a municipal utility since SPUC often prefers to think of themselves as an autonomous entity most of the time. DH/pmp # 17 MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Overnight Travel Request Form DATE: November 2 , 1990 Attached is a copy of a memo of transmittal and travel form that I have distributed to all department heads. In reviewing past travel practices it has become apparent that a greater level of administrative control is needed to regulate travel. No Council action is required on this item, however if there are questions relative to this please do not hesitate to contact me. TRW\DRK\memos it City of Shakopee Conference Request Form For Overnight Travel Out of The Metro Area This form must be approved in advance by the City Administrator to be eligible for expense advance or reimbursement for overnight travel. Employee Dept. Date Destination Purpose Conference Dates (Start/End) Travel Dates (Leave/Return) Total Cost of Conference Registration/Events Division Budget to be charged Remaining Conference Budget (4390) as of Total Est. Cost of Travel, Lodging & Meals Remaining Travel Budget (4330) as of Method of Travel Flying - Lowest cost = City Vehicle Private Auto - Est. mileage cost = Is City vehicle available Signature of Employee Requesting Travel Signature of Department Head Explanatory notes: Approval of City Administrator Date of Approval # Ig MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Letter from George Realander DATE: November 1, 1990 The attached packet of materials was received on October 29, 1990 from Mr. George Realander. In his letter Mr. Realander requests an investigation by the City Council of the performance of the Shakopee Police Department, the former City Attorney Mr. Coller, the Minnesota Judicial system (a public defender appointed on Mr. Realander's behalf) and local prosecutors. There is additional relevant information relating to Mr. Realander's situation. I am in the process of gathering that information from the public record and will transmit it to the City Council. Because of the nature of the allegations and the other relevant circumstances surrounding this situation I am requesting that the City Council take no immediate action. Once I have gathered that information it would be appropriate for the City Council to receive and file this information and probably inform Mr. Realander that the Council has taken that action. I hope to have additional information ready for the City Council for the meeting of November 6th. TRW\DRK\memos Iv October 28, 1990 QCT 2 91990 George Realander 206 Main Street CiTy+QFq ? , � Shakopee, Minnesota 55379 Shakopee City Council c/O City Of Shakopee 129 1st Avenue Fast Shakopee, Minnesota 55379 Please accept this letter and attached documents as notice that I am concerned that local law enforcement has discriminated against me, an ex-husband with familial responsibilities for three children, failed to properly investigate charges of crimes against me, and been negligent in its responsibilities tc.) members of this community. Local law enforcement has become too politicized and has failed too focus in on basic law enforcement duties. The letter to Shakopee Police, 8/16/88. A member of this community, my ex- wifes roommate, Ms Schwartzman exhibited disorderly conduct at my residence and threatened me. My behavior was defensive. Shakopee Police did not investigate. I was subsequently charged with terroristic threats. The letter of 11/18/89 to Mr Coller. I was invited to a local business with the endorsement of my ex. I was subsequently harassed and threatened by Ms Schwartsman. The letter of Mr Coller of 12/6/89. Mr Coller ignored his responsibilities to conduct a proper investigation and bring charges against Ms Schwartzman. In both instances authorities did not conduct a proper investigation and pro- tected the initiator of these offenses. Ms Schwartzman has contacts with the local police evidenced by her trip to skateville recently with my kids and Shakopee Jaycees. The police are not acting impattially. In January 1990 I was charged with terroristic threats based on an entrapping phone call to my ex in November 1989. In Febuary 1990 I was charged with harassing Mr Coller despite no previous indication future contact would be deemed harassment and because the public defender, Mr Dunnwald, failed to pro- vide me a list of no contacts ordered by the court. The letter of 10/19/90. A medical emergency for my son was ignored. My ex and Ms Schwartzman were abusive and not charged. I am barred from contact with local prosecutors and from contact with or harassment of Mr Coller. I'm barred from contact with local police except in emergency. I feel the record demonstrates a history of discrimination against me whereby local authorities have developed into a terrorist arm of government to abuse. Letter of 10/28/90 to Council. Page 2. I request an investigation by the city council. As a lifetime resident of this community I feel there has been abuse to me and my yafamime lando false charges. I am not a criminal and I want all charges agPPes cerely9 George Realande`` l � Anrunt 26, 19f?f? G^orae Bealander 206 ?4 '1n Street Shak pee, binneecta 55379 Shakopee Police Department I!76 Gorran Street ahakcpse, Minnesota 55379 This is in follow-up to a call I placed this morning to Officer Sheer. My wife and her friend robin Schwartzman of 337 Shawnee Trail, Shakopee stopped at my r7ei.dence to present me with copies of medical bills. Robin used abusive language, created a disturbance, end threatened me with my kids ,metal bar-.n- ball bat. I RA! ready to press charges if necessary. Sincerely, Ger:rae Irea.tander November 18, 1989 / George Realander 206 Main Street Shakopee, Minnesota 55379 Julius Culler City Attorney 211 W First Ave Shakopee, Mn 55379 Res Robin Schwartzman This a.m. my son, Jess, called re and asked me if I would come to Shakopee Bowl where he and his brother would be bowling. This action was sanctioned by his mother. When I arrived at the bowling alley I was eventually har- assed by Robin Schwartzman, my ex-wifes roommate. Ms Schwartzman threatened to kick me where it hurts and she directly threatened to "kill me". Ken, the manager, had to call her off. I subsequently reported this to officer Terry Doyle. I wish to file formal complaint against Ms Schwartzman. I want her charged and prosecuted. I want her removed from the residence of my children. Ms Schwartzman represents a clear and present danger. M do not want a letter from you similar to your letter of July 17, 1989 pawning this serious matter off onto human services or informing me there is in your opinion no cause for action. My life had been threatened and I am the primary support of my three children and I hold an ilipertant job so I expect your office to take action and get results. Sincerely, George Realander / P cJULIUS A. CC+LLER, II JULIUS A.CO LLER ATTORNEY AT LAW 612-445 1244 1859-1940 211 WEST FIRST AVENUE SHAKOPEE, MINNESOTA 553Z9 November 28, 1989 Mr. George Realander 206 Main Street Shakopee, Minnesota 55379 Dear Mr. Realander: I have your letter of November 18 and I have requested a report from Officer Doyle of the Shakopee Police Department. I will check the matter and then get back to you. If you are able to prove the threat that Ms. Schwartzman made to you, you certainly will be entitled to a complaint. However, it is not within my power or jurisdiction to remove her from her present dwelling. Ver ruly yours, qor , Jul us A. 0511er, II Shakopee City Attorney JAC/bpm JULIUS A. COLLER, II LAW A.CO LLER ATTORNEY AT �• W 612 445-1244 1859-1940 2 1 1 WEST FIRST AVENUE SHAKOPEE, MINNESOTA 55329 December 6, 1989 Mr. George Realander 206 Main Street Shakopee, MN. 55379 Dear Mr. Realander: This is a follow up to my letter to you under date of November 28, 1989. I received the copy of the police departments initial report that I requested which is not too helpful, although it would be good for some support material. In order to successfully charge Ms. Schwartzman, can you give me the names of any parties, other than yourself, who have heard Ms. Schwartzman threaten to kick you where it hurts and to kill you. You did mention Ken, the manager. Can you furnish me with his last name? Upon receipt of the above requested information I will gladly follow up your request. Very trul yours, Au 4liu- A. Coller, II Shakopee City Attorney JAC/nh j;11:: GJ, L ii'• gY 55329 Ce,•1;;e-1, iieeitsota 55318 Attseh:d plcaee fend various correspondence related to the criminal matter of thrlite. Fleet, the robber of C/16/88. I reported the incident to Officer Sheer anti. elle,A . to ..ith }':lc letter. Officer Sheer ;iJver czme i:e t:i.ji? a •=t•'.i:e- ment r-om nt nor wee Ms Schwart2' an chargel with dieerlerly condect, or tee este t lr. threets censldering she waived a baseball bat at ;:.e cit?1 l e 3'_' ef 11/VA,'F9. Illi S:hwar tzman 'titeetly th 'aten:le .t tele Sil=1heeee Bowl after I Nis Invited there with .'.1'3 al, _ :"'al cl my ex. The manager of the bawl witnes ed it and broke u; .the i r cldrnt. I eeperte:l tiro ,matter tc ahakspee F.1. Ts bre, the letter frcra Caller of l2/6/89. Mr Collar :ants, me t•.: fulnieh 'nee Ween the beeline managers last nurse. �idicu7.oust ?hie is ;turning inti: a paranoid envircnnent over here where t`.io police caeeet tar ^u3tt i to act ee a fr.tend ox a public safety person snt the city a,,tc,r7,c,, is ere judiced. Ap arently tis Schwattemen is free to treat the law at her well and ne ,ele ever chargee her, thrcwe her in jail or prosecutes her. I'ri always beteg victimized by the police, the city attorneys the prosecutors, eed the coar c =:r,:1 I'm sicc or it. If I ;lake an allege:. terroristic threat I eet t sewn le jail; charged, cent to VA Hoepi el, have to pay the bill, and beau job enpo:_tunitiee for months on end. I'm not guilty. I raaiatsin I lacked proper anAn ti,n:r wns to make a threat and I acted in self defense. I arm sick ansa tired of these people making a criminal out of me when I am not the principal violator. The recent terroristic charge is I believe entrapment. My ex en- gaged me in conversation and discussion and was in effect est threatened. She could haee cut off the conversation at any time. I'm sick and tired of being cheated on this criminal matter and I hope your office can do something to render my position stronger. Sincerely, George Realander October 10, 1990 /111 George Realander 206 Main Street Shakopee, Minnesota 55379 Richard Swanson Attorney At Law PO Box 85 Chaska, Minnesota 55318 I have not been informed by Scott County Human Services on the date for the next supervised visit. Since the court order new in effect provides for visitation I think your office needs to contact Scott County and request compliance. On Monday evening, 10/8/90, my sen Jess called me. He could barely talk, he was wining, he couldn't breathe very well. He was having an asthma attack and informed me his mother would not give him the breathaliser. I could hear her and her rmemmate laughing in the background. I called the police. Officer Carlson called me back and said he had tslked to my ex about this, could hear my kid talking, but did net seek compliance with the medication. Jess called me back later after his mother gave him medication and he was o.k. Tuesday I called Scott County Human Services and reported this to Ms Moriarty. This is the second time I have had to complain about my ex abusing the kids by not giving them their medication. I feel that you and Mr Dunnwald and Mr Leavitt need to take appropriate action to end Scott Countys policy of discrimination against the husband and father in this divorce case. If I run into trouble I get beat up. Why isn't sere- body charging my ex with criminal negligence? There needs to be a tradeoff. I'm providing all the support bed taking action to prevent abuse and negligence and somebody needs to start telling the court system they need to drop charges against me and get off my back. I want an end to the discrimination going en here in Scott County. I'm not going to tolerate Scott County's recklessness and negligence when it comes to ny family. Sincerely, George Realander October 13, 1990 George }saiani r 206 Main Street Shakopee, Minnesota 55379 iicnaid Swanson tcrncy at Law fJ Box 85 Chaska, Minnesota 55318 ! y child, Jess, was victimized by his mother and her roommate by refusal to ad- minister medication. The Shakopee Police refused to visit the residence a%xd re- fused to enforce iry request -LI' ensure the child receive his redication. They ignored a medical emergency. My child was suffering. Asthma can result in death if not properly treated. I want my ex, her roommate, and the Shakopee Police charged with child abuse and nagliGence. Sincerely, George Realander October 19, 1990 / tfl George Realander 206 again Street Shakoree, Minnesota 55379 Peace Officers Standards & Training Board Department Of public Safety 16C0 University Avenue Suite 200 St Paul, Minnesota 55104 On Monday, October 8th, I reported a medical emergency to the Scott Ceunty Sheriffs e'.!'errgency nunter. ity twelve year old son, Jess, had called me and reported that his mother refused to administer medication for asthma. He was barely able to talk, he was having difficulty breathing, end he was ',Thin- leg. The Shake/eel Police called me back after speaking to my ex. I talked to Officer Coleman. Since he did not respond to an emergency by going to the residence I contacted the Sheriffs number again to request supervisor intee- veaion. An hour later my son called me back after he had been given medicrt- ien and hn was o.k. T feel the local authorities should be cited in this instance. Aethma can cause death. A life threatening medical emergency was :duffed off. Since local .authoritee no longer wish to cooperate with re I feel a ccr!plaint Is In order. I have referred this to local authorities and to Steve Vonderhaar at State Department of Human Services. The local police system is discriminating on the basis that if my ex and her reoeea.te commit a violation like child abuse and neglect they de not get charged while If I unintentionally trip up I get charged with violations and. run through the criminal justice system. As a forcer military police investigator I am concerned about these matters and I request that the State take measures to stop police harassment, discrim- i.naeion, and negligence in this community against rre. Sincerely, ;e ore Realander. � z•I 4<S .,i„o. Minnesota Board 4 • yh' 1600 University Avenue L of Peace Officer Suite 200 St. Paul, MN 55104-3825 1 . .`; ,.E ;t _.�y (612) 643-3060 . ,.rzmt�� Standards and Training / V October 24 , 1990 Mr. George Realander 206 Main Street Shakopee, MN 55379 Dear Mr. Realander: I am in receipt of your letter dated October 19, 1990, concerning the actions of an officer employed by the Shakopee Police Department. I have reviewed the letter and determined that the allegations contained within do not fall under the jurisdiction of the Board of Peace Officer Standards and Training (POST) . The investigation and resolution of allegations of police misconduct should be addressed at the local or agency level. Minn. R. 6700. 2200 states that all law enforcement agencies in Minnesota must have written procedures in place for the investigation and resolution of allegations of misconduct. Furthermore, these procedures must be made available to the public upon request. If you wish to pursue this matter, I suggest you file a complaint directly with the Shakopee Police Department, the Shakopee City Attorney, or the Shakopee City Council . I will be forwarding a copy of the letter you sent to the POST Board to the Chief of the Shakopee Police Department for his consideration. If you have any questions, please call. Sincerely, William i Carter, 3I / ;` Exec t' 6 lire• to / / Z/ / ' - t,e. . , /;71. By: Geo ge P. Wee1, Jr./ Standards Covrdinatof GPW: sf AN EQUAL OPPORTUNITY EMPLOYER TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 6, 1990 Mayor Gary Laurent presiding 1] Roll Call at 8:00 P.M. - after the polls close 2] Approval of Agenda 3] Resolution of Appreciation to Dennis R. Anderson - No. 3300 4] Recess for H.R.A. Meeting 5] Re-convene 6] Liaison Reports from Councilmembers 7] Mayor's Report 8] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 9] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 10] Approval of Minutes of October 9, 1990 *11] Approval of Minutes of October 16, 1990 121 Approval of Minutes of October 24, 1990 13] Communications: * a] M. C. Anderson re: compliment to Chief of Police b] Jane Hansen re: recommendation to County for appointment of Managers to Prior Lake/Spring Lake Watershed District 14] Public Hearings - None 15] Building Code Board of Adjustments and Appeals: a] Council Hearing on Cole Van Horn Appeal - tabled 10/16/90 16] Reports from Staff: a] 8:30 PM - Awarding Sale of $1, 930, 000 GO Improvement Bonds b] 1991 Park and Recreation Department Staffing c] Premium Only Cafeteria Benefits Program d] Vacation Request by Officer Ron Carlson TENTATIVE AGENDA November 6 , 1990 Page -2- 16] Reports from Staff continued: e] Southwest Metro Task Force Joint Powers Agreement - Res. No. 3303 f] Huber Park Fence *g] Buy Back of Police Holiday Time *h] 5th Avenue Project - (OSM Contract Extension) i] Alley at 827 Spencer - informational j ] January, 1991 Council Meeting Dates k] Boards and Commissions Expiring Terms *1] Request for Deferment of Special Assessments *m] Farm Lease for 1991 n] Status of Part Time Custodian o] Approval of Bills in Amount of $123 , 150. 43 P] Building Department - 1991 Budget 17] Resolutions and Ordinances: a] Res. No. 3304 , Ordering Condemnation Proceedings for the 5th Avenue Project, No. 1989-4 b] Res. No. 3302 , Amending Res. 3159 , Adopting the 1990 Budget 18] Other Business: a] b] c] d] 19] Adjourn to Tuesday, November 20 , 1990 at 7 : 00 P.M. Dennis R. Kraft City Administrator TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting November 6, 1990 1 . Roll Call at 8 : 00 P.M. 2 . Approval of the October 9, 1990 Meeting Minutes 3 . Other Business a) b) 4 . Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR MEETING SHAKOPEE, MINNESOTA OCTOBER 9 , 1990 Co-Chairman Zak called the meeting to order at 7 : 05 p.m. with Commissioner Sweeney and Clay present. Also present were Mayor Laurent, Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Dave Hutton, City Engineer; Karen Marty, City Attorney; Gregg Voxland, City Finance Director; Lindberg Ekola, City Planner; and Judith S . Cox, City Clerk. Sweeney/Clay moved to approve the minutes of September 4 , 1990 , Motion carried unanimously. Barry Stock reviewed the issue of the sale of Lots 8-10, Block 7 . He said they advertised and did not receive any bids. They did advertise at the minimum bid of $30, 000 . Discussion ensued on whether or not to advertise again without the minimum bid. Clay/Sweeney moved to advertise for bids on Lots 8-10, Block 7 , for 4 weeks in the legal notice section and one separate display add during one of those weeks with no minimum bid with the City retaining the right to reject any bids. Motion carried unanimously. Clay/Sweeney moved to adjourn. Motion carried unanimously. Meeting adjourned at 7 : 15 p.m. Dennis Kraft, City Administrator Carol Schultz Recording Secretary /D OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 9 , 1990 Mayor Laurent called the meeting to order with Cncl . Clay, Sweeney, and Zak present. Cncl . Wampach arrived at 7 : 57 p.m. Cncl . Vierling was absent. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Dave Hutton, City Engineer, Lindberg Ekola, City Planner, Gregg Voxland, Finance Director, Karen Marty, City Attorney and Judith S. Cox, City Clerk. The following items were added to the agenda: 15a. Political Campaign Sign Issue 15b. Deans Lake No Hunting Issue Sweeney/Zak moved to approve the agenda as amended. Motion carried unanimously. Mayor recessed for Housing and Redevelopment Authority Meeting at 7 : 05 p.m. Mayor Laurent called the City Council back to order at 7 : 15 p.m. Liaison reports were given by Councilmembers. Mayor Laurent gave the Mayor' s report. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Sweeney/Clay moved to approve the consent business. Motion carried unanimously. Sweeney/Clay moved to approve the minutes of September 4 , 11, and 18th, 1990. (Motion approved under consent business) . Sweeney/Clay moved to receive and file the letter from Paul and Geraldine Schmitz advising that they select Alternative No. 2 in the Bypass Agreement; the City will pay an amount of $20 , 000 to Mr. and Mrs. Schmitz when construction commences for that phase of the Shakopee bypass which is in the vicinity of the Schmitz home. (Motion approved under consent business) . Sweeney/Clay moved to refer the letter dated October 2 , 1990 from Ted Jasper regarding sale of property on Dakota Street to staff for review and analysis and to report back to the City Council . (Motion approved under consent business) . Mayor Laurent opened the public hearing on Appeal of Planning Commission ' s condition for a conditional use permit for a chapel in an R-i zone, CC-597 . Proceeding of the October 9 , 1990 City Council Page -2- The City Planner reviewed the six conditions that were approved by the Planning Commission on a request for a chapel in a single family residence. Condition No. 6 requires the paving of the driveway. He explained that the owners are saying that the traffic will not increase as only five people will be allowed at a time in the chapel and services will be held only once per week. They feel the traffic impact will not be increased with the operation of the chapel . They would like to have condition No. 6 deleted because they feel it would not be necessary at this time. Vicki King, 1723 County Road 18 , said that she feels this chapel should follow all the same restrictions as a church would have to follow. She was wondering what type of situation this will become in another year. Melanie Kahieck, Chairman of the Planning Commission, said that the one concern that this Planning Commission has is a policy where the paving of driveways is required for conditional use permits for businesses inside peoples homes. They would like to require this to be put in the ordinance but as of now there is nothing in the ordinance to require it. Mayor Laurent asked if there was anyone else from the audience who wished to address this issue. There was no response. Mayor Laurent closed the public hearing at 7 : 45 p.m. Sweeney/Clay moved to delete Condition No. 6 from Conditional Use Permit Resolution No. 597, chapel in a residence at 8708 Boiling Springs Lane, "The access driveway to the required parking areas must be paved prior to the release of the conditional use permit" . . Motion carried with Cncl . Zak opposed. Mayor Laurent opened the public hearing on the proposed assessments for roadway improvements to Killarney Hills, Project No. 1989-7 . The City Engineer said the Killarney Hills project has essentially been completed and the hearing tonight is on the proposed assessments. He reviewed how the assessments were decided. The following policies were followed by the Council at the last public hearing. The existing paved portion of Tyrone Drive will be assessed 50% . The portion of Tyrone Drive where there was no pavement the assessment will be 100%. There was a total of $99 , 243 . 00 assessed for this project. Cecil Clay, representing his son, Ross Clay, said his son had a concern on selling his property and where the proposed highway will be in relation to his lot. He is also concerned about what the assessment might to do his chances of selling. / Proceedings of the October 9 , 1990 City Council Page -3- Receipt of a letter from Mr. Ross Clay opposing the assessment was acknowledged by the City Engineer. Cncl . Wampach arrived and took his seat at 7 : 57 p.m. Jim Greenwood, 1485 Tyrone Drive, asked what the chances of street lights going in out there were. Dave Hutton said he would have to talk to SPUC or Mn Valley Coop. He said typically the developer is responsible for putting street lights in. The normal approach at this point would be for resident to petition the City Council ; and that they will be assessed 100% to the property owners. Todd Bladow, 1456 Sharon Parkway, had a question on the park in this area and whether or not the City will keep it mowed. Dave Hutton replied that the City will keep it up. Roger Sames, 1459 Sharon Parkway, said during the construction his phone line was cut and he got a bill for $62 . 00 for repair. Dave Hutton told him to submit it to the contractor. The contractor is responsible for any damage done. Mayor Laurent closed the public hearing at 8 : 10 p.m. Zak/Clay moved to offer Resolution No. 3292 , A Resolution Adopting the Assessments for the Killarney Hills Project No. 1989-7 , and moved for its adoption. Motion carried unanimously. Sweeney/Wampach moved to table the Appeal by Cole Van Horn to October 16, 1990, as requested by all parties. Motion carried unanimously. Sweeney/Zak moved to refer the matter regarding the Valley Industrial Boulevard North overhead utility lines to SPUC and the Community Development Commission for review. Motion carried unanimously. Sweeney/Clay moved to offer Resolution No. 3291, A Resolution Requesting the State of Minnesota to Require U.S . West to Collect the Used Telephone Books That They Distribute in the State of Minnesota for Delivery/Sale to Markets for Recycling, and moved its adoption. (Motion approved under consent business) . Sweeney/Clay moved to approve Van Pool Policy No. 22 , as amended, which makes the licensing requirements for Vanpool Drivers consistent with State Statute. (Motion approved under consent business) . Barry Stock reviewed the Recycling Credit alternatives. Sweeney/Clay moved to direct the appropriate City Officials to provide for a one-time recycling credit on the SPUC bill for Proceedings of the October 9 , 1990 City Council Page -4- Shakopee refuse customers in the amount of $13 . 68 . Motion carried unanimously. Mayor Laurent asked to abstain from any discussion regarding the Decorative Street Lighting policy proposed by Lou Van Hout, SPUC Manager. He excused himself from the Council table and appointed Steve Clay as Mayor Pro tem. The City Planner stated that it is being suggested that decorative street lighting be limited to areas that have already been platted and that a home owners association or developer be involved in this policy. Sweeney/Wampach offered Resolution No. 3298 , A Resolution Adopting a Policy for the City of Shakopee for Decorative Street Lighting, and moved its adoption. Motion carried with all members voting favorably and with Mayor Laurent abstaining. Mr. Clay called a 10 minutes recess at 8 : 30 p.m. Mayor Laurent called the meeting back to order at 8 : 40 p.m. Zak/Wampach moved to table Park Dedication Fee on replats to the October 16, 1990 , agenda. Motion carried unanimously. Zak/Wampach moved to table the 1991 budget Recreation service revenues to October 16, 1990 . Motion carried unanimously. Mr. Voxland identified alternatives to provide special assessment relief to low income property owners. He explained that assessments could be spread over 15 to 20 years instead of 10 years; interest rates could be lowered or assessments could be deferred. He explained that the assessments policy would have to be amended. Mr. Sweeney stated that the scope of the public improvements could possibly be reduced. The City Engineer recommended addressing each project as it is discussed. Cncl . Wampach felt that it should be left status quo. Council decided not to make changes to the current assessment policy. The Finance Director explained that if the racetrack TIF Bonds were refunded, the City would give up the guarantees for payment by the original owners. He explained that the potential for loss was greater than the savings and recommended against it. Sweeney/Clay moved to reconsider the motion of September 18th, Authorizing preparation of documents setting the sale on $4 . 2 million refunding bonds for the track. Motion carried unanimously. Sweeney/Clay moved to direct staff to pursue the refunding the original track TIF bonds. Motion fails unanimously. ro Proceedings of the October 9, 1990 City Council Page -5- Wampach/Zak moved to table the matter of payment of special assessment balance on the city property until October 16, 1990 . Motion carried unanimously. Gregg Voxland reviewed the issue of defeasing the 1986A GO TIF bonds by depositing funds with an escrow agent. Sweeney/Clay moved to direct staff to begin the process for defeasing the 1986A GO TIF bonds. Motion carried unanimously. Sweeney/Clay moved to authorize the proper City Officials to execute an assessment agreement between the City of Shakopee and the County of Scott for the assessment of the property in Shakopee for the 1991 assessment year in the amount of $27 , 300. 00 . (Motion approved under consent business) . Sweeney/Clay moved to accept the resignation of Dennis Anderson as Sergeant with the Shakopee Police Department effective October 1, 1990, with regrets, and directed staff to prepare a resolution of appreciation for Council consideration. (Motion approved under consent business) . Zak/Sweeney moved to authorize hiring Robert Forberg as patrolman for the Shakopee Police Department at $2 , 345. 74/month (After 12 months - 80% of Top Patrol Rate) of the 1990 Police Officers Union Contract subject to the customary 12 months probationary period and contingent to satisfactory completion of pre-employment medical and psychological testing. Motion carried unanimously. Sweeney/Clay moved to authorize the appropriate City Officials to buy back 88 . 0 hours of earned, but unused Holiday time from Sgt. Jerry Poole at his current rate of pay of $19 . 88/hr. (Motion approved under consent business) . Sweeney/Wampach moved to authorize advertisements for hiring of a legal secretary with a salary range of $17 , 673 . 00 to $24 , 138 . 00 per year. Motion carried unanimously. The Council received a summary from the City Attorney summarizing her understanding of her role as City Attorney at City Council meetings and her relationship with Krass & Monroe, Julius A. Coller, and Shakopee Public Utilities Commission. Council discussed billing SPUC for the time the City Attorney spends on matters for them. The City Engineer reviewed the issue of the Huber Park Fill area . He said he has received correspondence regarding this issue in the practices of the City' s placing fill material from the street projects in the Huber Park area. Proceedings of the October 9 , 1990 City Council Page -6- Rich Anderson, 120 Main Street, said this has been going on a long time and he feels it is unfair to him because he lives right across from the fill area. It is very noisy for his family and it looks dirty and is very messy. He would like to see a no dumping sign put up along the road. Cncl. Sweeney asked if it would be feasible to put up a board fence along his property line perhaps with some evergreens planted in between. The City Engineer said he would recommend putting up the usual road barricade and the city crews can address that concern and put up fences or trees as recommended. Sweeney/Clay moved continue the practice of allowing contractors to utilize the Huber Park fill area for excess material from the street projects with the conditions as outlined in the memo from Dave Hutton, dated October 4 , 1990 (DOC NO. 179) ; and with the addition of a sixth condition making a visual barrier fence with some evergreens along the western edge of Mr. Anderson' s property. Motion carried unanimously. Wampach/Sweeney moved to approve payments of $75. 00 to Charles Ries and $25. 00 to Dave Judd as remuneration for work performed in conjunction with the FMG/Tsumura Project. Motion carried unanimously. Wampach/Zak moved to offer Resolution No. 3299, A Resolution of the City of Shakopee, Minnesota, Establishing a Policy Relating to Payment of Fees for Fire Marshall Related Inspections, and moved its adoption. Motion carried unanimously. Clay/Wampach moved to approve the bills in the amount of $258 , 593 . 86 . Motion carried unanimously. Sweeney/Clay moved to offer Resolution No. 3290 , A Resolution Certifying Delinquent Storm Drainage Utility Bills for Collection on the Tax Rolls Payable 1991, and moved its adoption. (Motion approved under consent business) . Sweeney/Clay moved to offer Resolution No. 3293 , A Resolution Accepting Bids on the Sidewalk Replacement Program, Project No. 1990-i1, and moved for its adoption. (Motion approved under consent business) . Sweeney/Clay moved to approve the contingency in the amount of 5% of the bid for use by the Project Administrator in authorizing change orders on this project. (Motion approved under consent business) . Sweeney/Clay moved to offer Resolution No. 3294 , A Resolution Authorizing the City of Shakopee to Execute Supplement No. 1 to Agreement No. 66333 (which cancels Agreement No. 6633) 1 With the Minnesota Department of Transportation for the Upper Valley Drainage Project 1987-5A from 4th Avenue to the Minnesota River ( 0 Proceedings of the October 9 , 1990 City Council Page -7- (Millpond) , and moved for its adoption. (Motion approved under consent business) . Sweeney/Clay moved to authorize the appropriate City officials to execute Supplemental No. 1 to Agreement No. 66333 . (Motion approved under consent business) . Sweeney/Clay moved to offer Resolution No. 3284 A Resolution Authorizing Issuance and Sale of $1, 930, 000 General Obligation Improvement Bonds, Series 1990A, and moved for its adoption. (Motion approved under consent business) . Sweeney/Clay moved to offer Resolution No. 3295, A Resolution Ordering the Preparation of a Report on an Improvement to 2nd Avenue from Spencer Street to Naumkeag Street, and moved for its adoption. (Motion approved under consent business) . Sweeney/Clay moved to approve Resolution No. 3296, A Resolution Ordering the Preparation of a Report on an Improvement to Jackson/Harrison Streets Between 11th Avenue and 12th Avenue, and moved for its adoption (Motion approved under consent business) . Sweeney/Clay moved to offer Resolution No. 3297 , A Resolution Ordering the Preparation of a Report on an Improvement to Shumway Street, 3rd Avenue to 6th Avenue and Scott Street, 6th Avenue to 7th Avenue, and moved for its adoption. (Motion approved under consent business) . Clay/Sweeney moved to offer Ordinance No. 293 , An Ordinance of the City of Shakopee, Minnesota, Amending Section 2 . 02 of the Shakopee City Code, Council Meetings, by Adding Provisions for Rescheduling of Regular Meetings, and moved for its adoption. Motion carried unanimously. Sweeney/Clay moved to offer Ordinance No. 294, An Ordinance of the City of Shakopee, Minnesota, Amending Section 2 . 05 of the City Code, City Administrator, Subd. S.H. , relating to the Duties of the City Administrator in Regards to Purchases, and moved for its adoption (Motion approved under consent business) . Sweeney/Clay moved to offer Ordinance No. 295, An Ordinance of the City of Shakopee, Minnesota, Amending Section 2 . 33 of the Shakopee City Code, Legal Department, by Adding New Language Relating to Making Non-substantive Changes in Ordinances, and moved for its adoption. Motion carried unanimously. Sweeney/Clay moved to offer Ordinance No. 296, An Ordinance of the City of Shakopee, Minnesota, Amending Section 5 . 40 of the City Code, On-Sale Wine License, Subd. 3 . D. , by Adding Language Relating to Bed and Breakfast Facilities, and moved its adoption. (Motion approved under consent business) . Proceedings of the October 9, 1990 City Council Page -8- Cncl . Zak brought up the issue of political campaign signs that are going up all over the City. He said he would like to see them banned from the City. The City Attorney replied that it is not legal to ban political signs from private lawns, however, the City has the right to disallow them on the City' s boulevards. The City Attorney said the City Ordinance does allow for signs on the City boulevard now and that would have to be addressed at a later time after the election. Cncl. Zak brought up the issue that there has been hunters around Deans Lake and that is a private area where No Hunting is allowed. There is an Ordinance in the City code which prohibits the discharge of firearms within the City limits. Sweeney/Zak moved to recommend the City re-advertise in the paper that the City Code prohibits shooting of firearms within the City limits and outline the limits. Motion carried unanimously. Mayor Laurent adjourned the meeting at 9 : 55 p.m. to October 16, 1990 at 7 : 00 p.m. i 1��tk (74 u J dith S. Cox City Clerk Carol L. Schultz Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA OCTOBER 16 , 1990 Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl . Zak, Vierling, Clay, Wampach and Sweeney present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Dave Hutton, City Engineer; Gregg Voxland, Finance Director; Karen Marty, City Attorney, Lindberg Ekola, City Planner; and Judith Cox, City Clerk. Mayor Laurent read the City' s Non-Discrimination Policy. The following items were added to the agenda: 13b - Referral of the issue of mining operations in the industrial zone to the Planning Commission. 13c - Progress of City Hall. Sweeney/Wampach moved to approve the agenda as amended. Motion carried unanimously. Susan Turbes from Minnegasco presented the City with a plaque which marks the 50th year that the City of Shakopee piped in for Natural Gas. Minnegasco has donated a tree to be put up next to the Library. Liaison reports were given by the Councilmembers. Mayor Laurent gave his report. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Wampach/Vierling moved to approve the consent business. Motion carried unanimously. Dave Hutton reviewed the issue of the railroad depot acquisition. He said that staff is recommending against condemning the depot property, but that the eminent domain procedures not be discontinued because other railroad property could be utilized. He reviewed the alternatives available to the City to provide two way traffic on 2nd Avenue West of Atwood. One is to eliminate the node on the corner of 2nd and Atwood so as to facilitate two way traffic better. A second alternative would be to build the street through North of the depot which would allow the area to be developed and traffic move more smoothly onto Scott Street. Cncl . Vierling said she would like to see the City preserve that area. Mr. Rod Krass was present and addressed the issues of the cost of the acquisition of the building and the building of the road. The issue of whether or not the railroad could be assessed was raised and direction was to have City look into that possibility since the railroad depot is no longer used as a transportation building it may be able to be Proceedings of the October 16, 1990 City Council Page -2- assessed. Cncl. Sweeney said if the railroad depot could not be assessed then he would not be in favor of assessing the taxpayers. Vierling/Zak moved to direct staff to revise the feasibility report on 2nd Avenue to include constructing the street around the depot and re-submit the report to Council for further discussion. Motion carried unanimously. Sweeney/Vierling moved to accept the appraised value of the depot building and land of $84, 000 and direct legal counsel to proceed with eminent domain. Motion fails with Mayor Laurent and Cncl . Wampach in favor. Sweeney/Zak moved to direct legal counsel to discontinue eminent domain proceedings to acquire the depot building. Motion carried unanimously. Sweeney/Clay moved to receive and file the letter from Bob Long in reference to the City joining an environmental cities group. Motion carried with Cncl. Vierling opposed. Mayor Laurent reopened the public hearing on the proposed improvements to 5th Avenue between Fillmore and Market. Dave Hutton said the hearing was continued to allow staff to notify a few of the residents who were not notified the first time of the public hearing. Staff notified approximately 8 additional property owners. With the addition of those few homes the assessment of the sewer and water did go down. Mayor Laurent asked if there was anyone from the audience who wished to address this issue. Calvin TenEyck addressed the Council saying that he felt option 4 would give everyone what they need without building the road all the way through. Gene Brown owns property on one side and he wishes to develop his property and cannot do that without a road frontage. Cncl . Zak asked the City Engineer to speak on option 4 . Dave Hutton said option 1 is the only option that makes all the improvements to the area. There are a lot of other options that would also serve and are feasible but would not complete all the improvements to the area. Option 4 would not allow for future development because it does not build a street between Fillmore and Main. Mayor Laurent closed the public hearing at 8 : 30 p.m. Cncl . Sweeney said that he would like Council to look into the chance of assessing only the net cost of the improvement. Because of the size of the assessment, it would be very difficult for Mrs. TenEyck to profit at all from the sale of the property after improvements are in. Sweeney/Vierling moved to offer Resolution No. 3283 , A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for 5th Avenue Between Spencer Street and Market if Proceedings of the October 16, 1990 City Council Page -3- Street, Market Street from 4th Avenue to 7th Avenue and Main Street from 6th Avenue to 5th Avenue, Project No. 1989-4 , and moved its adoption. Motion carried with Cncl. Zak opposed. Sweeney/Vierling moved to direct staff to proceed to construct a net assessment agreement with the TenEycks. Motion carried unanimously. Mayor Laurent called a 15 minute recess at 8 : 35 p.m. Mayor Laurent reconvened to City Council at 8: 50 p.m. Sweeney/Vierling moved to remove from table the Cole Van Horn appeal. Motion carried unanimously. Sweeney/Vierling moved to table the Cole Van Horn appeal to the November 6, 1990 meeting. Motion carried unanimously. Clay/Wampach moved to concur with the Planning Commission recommendation to hold a public hearing and authorize the Planning Commission to hold the hearing on Thursday, December 6, 1990 (proposed moratorium for public facilities) . Motion carried unanimously. Leo Pink, representing the Knights of Columbus, said he had a concern on the motion that 90% of their net earnings from the sale of pull tabs being spent within the City of Shakopee because he said they have national commitments as well . He would like more time to review this issue. Sweeney/Vierling moved to table the draft gambling regulations to allow the other organizations more time to review this proposal . Motion carried unanimously. Cncl. Clay said he has a concern on the amount of time the City will be spending reviewing and monitoring reports and he would like to see the City demonstrate the need for going to that type of expense. Cncl. Zak said he also questions the feasibility of this type of ordinance. The City Clerk said she feels that taking the time to see if the 90% figure is the one that will work for all the organizations involved is a good idea. She does not see that staff will be spending a lot of time reviewing reports. She does feel that they should be on hand. She said she recommends that we come up with some new language that is consistent with State Law. Sweeney/Clay moved to direct the City Staff to take appropriate action on amending the subdivision regulations (regarding park dedication fees) . Motion carried unanimously. Wampach/Vierling moved to direct staff to pay off special assessment balances on City owned property in the amount of Proceedings of the October 16, 1990 City Council Page -4- $41, 869 . 84 using the Capital Improvement Fund. (Motion approved under consent business) . Clay/Vierling moved to remove from table the 1991 Budget Recreation Service Revenues. Motion carried unanimously. Cncl . Clay said that at the Recreation Board meeting they discussed the raising of the service fees for non-residents. They estimate that 10% of the participants are non-residents. He said they thought of charging a one time fee for non-residents of $50. 00 per family and then just charge the normal participation fee for activities or charge $25 . 00 per activity, whichever the participant prefers. Discussion ensued on whether or not an extra fee should be charged to non-residents. Cncl. Vierling suggested that the townships be given the opportunity to contribute. This would be passed onto residents as a tax, which is deductible. Cncl . Vierling suggested having a joint meeting with the townships to discuss how they may best be served. Vierling/Sweeney moved that the City have a joint meeting with the townships to discuss service fees for non-residents who participate in Community Recreation activities. Motion carried with Cncl . Clay opposed. Sweeney/Clay moved to direct Gregg Voxland to amend the 1991 estimated projection of income from recreational services by reducing the $20, 000 to $2 , 500 for non-resident fees. Motion carried unanimously. Wampach/Vierling moved to authorize staff to advertise for bids to obtain a vendor to tow and store vehicles for a two year period commencing January 1, 1991. (Approved under consent business) . Julius Coller addressed the Council saying that he greatly appreciated the retirement party that the Council put on for him. Wampach/Vierling moved to approve the bills in the amount of $365, 448 . 48 . Motion carried unanimously. Discussion ensued on the 1991 General Fund Budget. Gregg Voxland said that Council has taken action to reduce the fund balance to 30% . He said 25% would enable the City to maintain the needed cash flow. Vierling/Clay moved to target a 25% fund balance at the end of the year and transfer excess funds over 25% to the capital equipment fund. Motion carried unanimously. Clay/Zak moved to direct staff to review and make a recommendation on what the storm drainage rates should be for next year. Motion carried unanimously. ! f Proceedings of the October 16, 1990 City Council Page -5- Wampach/Vierling moved to direct staff to proceed with calling the 1985A GO Sewer Revenue Bonds for payment February 1, 1991. (Motion carried under consent business) . Sweeney/Zak moved to offer Ordinance No. 298 , An Ordinance of the City of Shakopee Amending Chapter 10 of the Shakopee City Code, Public Protection, Crimes and Offenses, Section 10. 21 Thereof, Dog, Cat and Domestic Animal Regulation and Licensing, by Repealing Ordinance No. 285 , Fourth Series and Enacting New Provisions Relating to Animals to Running at Large and Nuisances, and moved its adoption. Motion carried unanimously. Wampach/Vierling moved to offer Resolution No. 3301, A Resolution Appointing Judges of Election and Establishing Compensation, and moved its adoption. (Motion approved under consent business) . Vierling/Sweeney moved to change the meeting time of the November 6, 1991 City Council Meeting from 7 : 00 p.m. to 8 : 00 p.m. Motion carried unanimously. Vierling/Sweeney directed the Planning Commission to take a look at putting mineral extraction permits in the Industrial Zones as opposed to the Agricultural Zones. Motion carried unanimously. Cncl. Zak asked how the City Hall issue was progressing. Dennis Kraft replied that the Council appointed a committee to negotiate the purchase of the bank and that an appraiser has been hired by the City and that a report on asbestos within the bank has been delivered to our appraiser. Sweeney/Clay moved to adjourn. Motion carried unanimously. Meeting adjourned at 10 : 15 p.m. iltk Judith S. Cox City Clerk Carol L. Schultz Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL SPECIAL SESSION SHAKOPEE, MINNESOTA OCTOBER 24 , 1990 Mayor Gary Laurent called the meeting to order at 5: 00 P.M. with Councilmembers Joe Zak, Gloria Vierling, and Steve Clay present. Councilmembers Jerry Wampach and Robert Sweeney were absent. Also present were Dennis R, Kraft, City Administrator; Dave Hutton, Public Works Director; and Judith S. Cox, City Clerk. Clay/Vierling moved to accept the special call of the Mayor. Motion carried unanimously. Mr. Hutton explained that Ramar Construction, Inc. was awarded the contract for the first phase of work on the T.H. 169 Bridge and Minibypass. He explained that they wished to haul fill to the job site during evening and early morning hours to minimize the disruption of traffic on T.H. 169 . He explained that the city noise regulations preclude construction activities between 10 : 00 P.M. and 7 : 00 A.M. and that they are requesting a variance from the noise regulations. Discussion followed. Vierling/Clay moved to suspend Subparagraph D of Section 10 . 60 , Subdivision 3 of the Shakopee City Code for the purposes of allowing Mn/DOT and their contractor, Ramar Construction, to haul fill material for the embankment on the north side of the river for the new T.H. 169 Bridge between the hours of 10 : 00 P.M. and 7 : 00 A.M. during the period from October 24 , 1990 through December 31, 1991. Motion carried unanimously. Councilmembers received an informational memo from the Finance Director informing them that the County Auditor under levied for the City of Shakopee by $21, 000 . This means that the taxes actually levied for the City were $21, 000 less than Council had set for the tax levy for pay 1990 . Clay/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 5: 17 P.M. Judith S. Cox City Clerk Recording Secretary '^( = n��1III1� Me MM/� /3a 1438 Maras Street Shakopee, MN 55379 eo (612) 445-9222 •RECOVF!. T 2 '19sG. CITYCSF kiAKOPEE October 25, 1990 City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 To Whom it May Concern: I am writing to inform you of the great service that I received recently from your Chief of Police, Tom Steininger. I had an issue that needed to be delt with and was plesantly suprised to the response time. I commend you Chief of Police. Sincerely, M. C. Anderson Recommended Action: Acknowledge the letter dated October 25 , 1990 from M.C . Anderson and direct that it be placed in the personnel file of Chief of Police Tom Steininger. l D October 17, 1990 To: All Government Jurisdictions in the Prior Lake/Spring Lake Watershed District - Cities of Savage, Shakopee and Prior Lake; Spring Lake Township, Sand Creek Township • From: Jane F. Hansen Scott County R ording Secretary Subject: Appointment of Managers to Prior Lake/Spring Lake Watershed District Pursuant to Minnesota Statute 112.42 and the Scott County policy on Citizen Appointments to Scott County Advisory Boards and Committees (Resolution No. 89030 adopted April 11, 1989) , the Board of Commissioners of Scott County is requesting your nominations for the appointment of two Managers to the Prior Lake/Spring Lake Watershed District. Mr. Andrew Franklin has submitted his resignation from the Board, effective immediately. The Board has accepted that resignation, and a replacement is being sought to fill the interim vacancy until March 3, 1991, when Mr. Franklin's term would have expired. At that time, an appointment will be needed to fill the three-year term from March 3, 1991, through March 3, 1994. In addition, the three-year term of Mr. Ron Kroyer expires on March 3, 1991. Mr. Kroyer is eligible for reappointment but has indicated that he is not interested in continuing to serve. In accordance with Minnesota Statute 112.42, no person shall be appointed who is not a voting resident of the watershed district, and none shall be a public officer of the County, State or Federal government, except that a soil and water conservation district supervisor may be appointed as a manager. The Board of Commissioners requests that you submit your recommendations for the interim appointment as soon as possible and no later than November 19, 1990. If it would be convenient, please include your recommendations for the two three-year terms to be filled effective March 3, 1991. Please contact your Commissioner, or submit your recommendation to the County Administrator's Office. Thank you. c: Chairman of the Board PL/SL Watershed District Liaison Co. Attorney Co. Administrator File: PL/SL Watershed District I 3 7r • • Lt h n LL- y 1 i ' r ' MATCH LU&E - " ftt.... ---'--- — .--------- ll/Ii I / 111Il'7�I/It/�fr Ll.1.0.1,l/Il • --- _-- -016 .y �• irk .__..-. ._J _--__ - (SL_ ________i • 4 1 m .,- — -- —T t � n z . j _ .NuaT1ar n rr' a I '' y ;our�7r " x c x x z / i �. —.. N a t • N / < v ; q 11 a z .i.! / > fr 1r;:/ E . o Mme" 4 - T 141 PP r I / / :E +�tf.fir ♦aR�--_"- _ c� O MC K[T:NO R0. h /tw C y OYhF t z i _. T '' i t i C s r T / I • .''-. I � r> _ _-- •ri f-- j ,V > _>,_-_-,:-,:,„_,:_,_: .. 1.----t ,..'..i,'ig•-• ' >-- ''„,,,.'...*.:1,:.-;',,,i.:.,:: _. i i 7:- - ..... :. !.,-, I I : , , ., , ,....„—„, ....„....... ,., •.., gn ..,......_........_ .. ,_, .., . ._ ..;.::„:„, • ,.... ! , .s.7., • alk ; .. _...„ i-1. . ._____ . i I 11 f • I -i } , ,.- --..._ 3 s a—s ' i . ...„1.....,,, ,,,:;....„47,. ..„.„....:::-„• , • .. t a o i i /- -- ._�ir ca • / i i 2. ji zi. i / *rid. 1,....„„,.. . i ... • ...., i 1 .` ".,:,..:A ,i.i.„ • •- ... ,---_,,,..„ : r:.+„z.• ; t /yam 0)., 1 -4 .Pi t 't I a r: :� H % 77,..j,---Th 1 . :r ril ii 1 d I I / . / ,'j • // d H Z # iSa. MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Cole VanHorn Appeal DATE: November 2 , 1990 I have had an opportunity to meet with Mr. VanHorn and the problems relating to the construction of his house have been resolved to our mutual satisfaction. Therefore Mr. VanHorn has informed me that he wishes to withdraw his appeal. City Council does not need to take any further action on this matter. TRW\DRK\horn TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Resolution No. 3306 Awarding Bond Sale for $1,930,000 GO IMP Bonds 1990A DATE: November 2, 1990 Introduction Council has set the sale of improvement bonds for 1990 November 6, 1990. Background Council has set the sale of bonds to finance various projects for November 6, 1990. Springsted will be at the meeting to review the bids and have the documents to award the sale of the bonds. Attached is a draft of the awarding resolution prepared by bond counsel. Alternatives 1. Award the sale of the bonds. 2. Reject the bids. Recommendation Follow Springsted's recommendation. Action Requested Assuming the bids are acceptable; Offer Resolution No. 3306 A Resolution Authorizing Issuance, Awarding Sale, Prescribing The Form And Details And Providing For The Payment Of $1,930,000 General Obligation Improvement Bonds, Series 1990A, and move its adoption. /c CERTIFICATION OF MINUTES RELATING TO $1, 930, 000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1990A Issuer: City of Shakopee, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting held on Tuesday, November 6, 1990 at 7 :30 o 'clock P .M. , at the City Hall . Members present : Members absent : Documents Attached: Minutes of said meeting (including) : RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $1, 930, 000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1990A I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of ii iiiffii iiil fii iiia iiIHiiiiiiiiiii i1 1i; pi nogg aiiiiiiiiiiiii Ili of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of November, 1990 . Judith Cox Its City Clerk 11/02/90 11:40 $612 223 3002 SPRINGSTED INC. 2003/019 Mil n11111 MIII111111 11 1110 Amin 0/61111111 *lulu Financial Review of a notice of sale of $1, 930, 000 General Obligation Improvement Bonds, Series 1990A of the City, for which bids were to be considered at this meeting in accordance with a prior resolution adopted by the City Council . Said affidavits were examined and found satisfactory and directed to be placed on file in the office of the City Clerk . The Clerk then announced that sealed bids had been received pursuant to said notice of call for bids, which bids had been opened, read the tabulated, and the highest and best bid of each bidder was found to be as follows : Bid for Interest Total Interest Cost Name of Bidder ?rinoip41, Rates - Net Average Rate 11/02/90 11!40 /2612 223 3002 SPRINGSTED INC:. 004/019 Councilmember then introduced the following resolution and moved its adoption : RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $1, 930, 000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1990A BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows : Section 1 . Authorization and Sale . 1 .01 . Authorization of Bonds . This Council, by its Resolution No . adopted on October 9, 1990, has determined that it is necessary for the City to sell and issue its General Obligation Improvement Bonds, Series 1990A in the aggregate principal amount of $1, 930, 000 (the Bonds) to finance the cost of the local improvements designated in said Resolution (the Improvements) . Resolution No. is incorporated herein by reference . 1 .02 . Notj - of Sale: Bids . Notice of sale of the Bonds has been duly published, and the Council, having examined and considered all bids received pursuant to the published notice, does hereby find and determine that the most favorable bid received is that of , of , and associates, to purchase the Bonds at a price of $ plus accrued interest on all Bonds to the day of delivery and payment, on the further terms and conditions hercinafter set forth . 1 . 03 . ;ale of Bonds . The sale of the Bonds is hereby awarded to said bidder, and the Mayor and City Clerk are hereby authorized and directed on behalf of the City to execute a contract for the sale of the Bonds in accordance with the terms of said bid. The good faith check of the successful bidder shall be retained and deposited by the Finance Director. The good faith checks of other bidders shall be returned to them forthwith. Section 2 . -.n - n . z- ' r. 48 • -'ti'P 4 • _ • )ejiver�. 2 . 01 . r±atur_ties; Interest Rates: DP-aominations; • Payment . The Bonds shall be designated General Obligation Improvement Bonds, Series 1990A, shall be originally dated as of December 1, 1990, shall be in the denomination of $5, 000 each, or any integral multiple thereof, shall mature on February 1 in the respective years and amounts stated below, and shall bear interest from date of issue until paid or duly called for redemption at the 11/02/90 11!4l $612 223 3002 SPRINGSTED INC. Z005/019 respective annual rates set forth opposite such years and amounts, as follows: Year kmount Bate Year Amount Rate 1992 $ 45, 000 1998 $190, 000 1993 175,000 1999 195, 000 1994 175, 000 2000 200, 000 1995 180, 000 2001 210, 000 1996 185, 000 2002 190, 000 1997 185, 000 The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the • Registrar for the Bonds appointed herein. 2 .02 . Dates; Intereat Payment Dates . Each Bond shall • be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond shall be dated as of the date of authentication, or (ii) the date of authentication is prior to August 1, 1991, in which case such Bond shall be dated as of December 1, 1990 . The interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing August 1, 1991, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2 .03 . Rgistration. The City shall appoint, and shall maintain, a bond registrar, transfer agent and paying agent (the Registrar) . The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows : (a) Register . The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transferof Bends . Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated -2- 11/02/90 11:41 12612 223 3002 SPRINCSTED INC. 0O6/019 transferee or Lransferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date . (c) Xchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner' s attorney in writing. (d) r7ancellftiofl. All Bonds surrendered upon any transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City . (e) Improper or UDaythorized Transfer,. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners . The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges . For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange . (h) Mutilatgci, Lost. Stolen or Desroy�, Bolds . In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond destroyed, stolen or lost, upon the payment of the reasonable -3- 11/02/90 11.42 $612 223 3002 SPR INCSTED INC. Z007/019 /4 expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that such Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar Of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees . All Bonds so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment , 2 . 04 . 4,-i . ' . I - . ' - . .. n. ' . a. - .*' . The City hereby appoints , Minnesota, as the initial Registrar and Paying Agent for the Bonds, which, together with any successor entity is sometimes referred to herein as the Registrar or the Registrar and Paying Agent . The Mayor and the City Clerk are authorized to execute and deliver, on behalf of the City, a contract with said Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar . The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar . 2 .05 . gedemption. Bonds maturing in the years 1992 through 1999 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 2000 through 2002 shall be subject to redemption and prepayment at the option of the City, in whole or in part, in direct order or inverse order of maturity as determined by the City and by lot as to Bonds having the same maturity date, on February 1, 1999 and on any date thereafter (whether or not an interest payment date) , at a price equal to the principal amount thereof and accrued interest to the date of redemption . Prior to the date set for redemption of any pond prior to its stated maturity date, the Clerk shall cause notice of the call for redemption thereof to be published as required by law and, at least twenty (20) days prior to the designated redemption date, shall cause notice of the call to be mailed to the registered holders of any Bonds to be redeemed at their addresses as they appear on the bond register described in Section 2 .03 hereof . -4- 11/02/90 11'43 '$612 223 3002 SPRINGSTED INC. @1009/015 1 di. [Face of the Bonds] UNITED STATES OF AMERICA R- STATE OF MINNESOTA $ COUNTY OF SCOTT CITY OF SHAKOPEE GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 1990A Interest Maturity Date of Rate Date Original Issue StTSIP December 1, 1990 Registered Owner: Principal Amount : Dollars KNOW ALL PERSONS BY THESE PRESENTS that the City of Shakopee, a duly organized and existing municipal corporation of Scott County, Minnesota (the City) , acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner named above, or registered assigns, the principal sum specified above on the maturity date specified above, and to pay interest thereon from the date hereof at the annual rate specified above, payable on February 1 and August 1 in each year, commencing August 1, 1991, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the month immediately preceding the payment date, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender of this Bond, the principal hereof, are payable in lawful money of the United States of America by check or draft issued by , in , Bond Registrar and Paying Agent (the Registrar) , or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. -6- 11/02/90 11 44 X612 223 3002 SPR I NCSTED INC. _.... g)010/019 Additional provisions of this Bond are contained on the reverse hereof and such provisions shall for all purposes have the same effect as though fully set forth in this place . This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution described herein until the Certificate of Authentication hereon shall have been executed by the Registrar by manual signature of one of its authorized representatives . IN WITNESS WHEREOF, the City of Shakopee, Scott County, Minnesota, by its City Council, has caused this Bond to be executed of its behalf by the printed facsimile signatures of the Mayor and City Clerk, and has caused this Bond to be dated as of the date set forth below. CITY OF SHAKOPEE, MINNESOTA lfacsimile) Mayor Dated: Attest : (facsjmile) City Clerk CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. Registrar By Authorized Representative [Reverse side of the Bonds) This Bond is one of an issue in the aggregate principal amount of S1, 930, 000, all of like date and tenor, except as to maturity date, interest rate, denomination and redemption privilege, issued pursuant to a resolution adopted by the City Council on November 6, 1990 (the Resolution) , for the purpose of financing the cost of local improvements in the City, and is issued pursuant to and in full conformity with the Constitution -7- 11/02/90 11:45 12612 223 3002 SPRINCSTED INC. Z 011/019 /6 a. and laws of the State of Minnesota thereunto enabling, including Minnesota Statues, Chapters 429 and 475 . The Bonds of this series are issuable only as fully registered Bonds, in denominations of $5, 000 of any multiple thereof, of single maturities . In the Resolution the City council determined that in calendar year 1990 the City does not expect to issue tax-exempt obligations in an aggregate principal amount greater than $10, 000, 000 (exclusive of "private activity bonds") , and designated the Bonds as "qualified tax exempt obligations" within the meaning of Section 265 of the Internal Revenue Code of 1986 . Bonds of this issue maturing in 1999 and earlier years are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in 2000 and later years are each subject to redemption and prepayment at the option of the City, in whole or in part, and if in part in direct order or inverse order of maturity dates as determined by the City and by lot as to Bonds maturing on the same date, on February 1, 1999 and any date thereafter (whether or not an interest payment date) , at a price equal to the principal amount thereof plus interest accrued to the date of redemption . Prior to the date specified for the redemption of any Bond prior to its stated maturity date, the City will cause notice of the call for redemption to be published as required by law, and, at least 20 days prior to the designated redemption date, will cause notice of the call to be mailed to the registered owner of any Bond to be redeemed at the owner 's address as it appears on the bond register maintained by the Registrar . Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge, representing the principal amount remaining outstanding. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Registrar, by the registered owner hereof in person or by the owner ' s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner ' s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations . Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Registrar shall be affected by any notice to the contrary. -8- 11/02/90 11.45 1M612 223 3002 — SPRINCSTED INC. 012/019 • IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that, prior to the issuance hereof the City has covenanted and agreed to levy special assessments upon property specially benefited by the local improvements financed by the Bonds, which special assessments will be collectible for the years and in amounts sufficient to produce sums not less than 5% in excess of the principal of and interest on the Bonds of this issue when due, and has appropriated such special assessments to the payment of such principal and interest; that if necessary for payment of such principal and interest, ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness . (Form of certificate to be printed on the reverse side of each Bond, following a full copy of the legal opinion) We certify that the above is a full, true and correct copy of the legal opinion rendered by bond counsel on the issue of Bonds of the City of Shakopee, Minnesota, which includes the within Bond, dated as of the date of delivery of and payment for the Bonds . (Facsimile Signature) (Facsimile Signature) City Clerk Mayor -9- 11'0290 11!46 /2612 223 3002 SPR(N $ED I I`c`. Z013/019 019 • G• • The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations : TEN COM -- as tenants UNIF GIFT MIN ACT Custodian in common (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts to Minors JT TEN -- as joint tenants with right of Act survivorship and (State) not as tenants in common Additional abbreviations may also be used though not in the above list . ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises . Dated: Notice: The assignor' s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever . Signature Guaranteed: Signatures (s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges . -10- 11/02/90 11'47 1612 223 3002 _ SPRINCSTED INC. z014/019 rte The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address : (Include information for all joint owners if this Bond is held by joint account) Please insert social security or other identifying number of assignee Section 3 . - . - . - • • - ' - • • sc f. • - u - e Bond Construction Fund. There is hereby created a special bookkeeping fund to be designated -as the "Series 1990A Improvement Bond Construction Fund" (hereinafter referred to as the Construction Fund) , to be held and administered by the Finance Director separate and apart from all other funds of the City. The City appropriates to the Construction fund (a) the proceeds of the sale of the Bonds, less the amount required by Section 4 hereof to be deposited in the Series 1990A Improvement Bond Account therein created, and (b) all collections of special assessments levied for the Improvements until completion and payment of all costs of the Improvements . The Construction Fund shall be used solely to defray expenses of the Improvements, including but not limited to the transfer to the Bond Account created in Section 4 hereof, of amounts sufficient for the payment of interest and principal, if any, due upon the Bonds prior to the completion and payment of all costs of the Improvements and the payment of the expenses incurred by the City in connection with the issuance of the Bonds . Upon completion and payment of all costs of the Improvements, any balance of the proceeds of the Bonds remaining in the Construction Fund may be used to pay the cost, in whole or in part, of any other sanitary sewer improvement instituted pursuant to the Minnesota Statutes, Chapter 429, as directed by the City Council, but any balance of such proceeds not so used and any remaining special assessments shall be credited and paid to the Bond Account . Section 4 . - - - 1 ' 0 ; H+• • - u- • =•,• - • • . So long as any of the Bonds are outstanding and any principal of or interest thereon unpaid, the Finance Director shall maintain a -11- 11/02/90 11:47 12612 223 3002 SPRINGSTED INC. 01015/019 � 6 4' separate debt service account on the official books and records of the City to be known as the Series 1990A Improvement; Bond Account (hereinafter referred to as the Bond Account) , and the principal of and interest on the Bonds shall be payable primarily from the Bond Account . The City irrevocably appropriates to the Bond Account (a) $ of the Bond proceeds which shall be used to pay interest accruing on the Bonds through August 1, 1991; (b) all collections of special assessments levied with respect to the Improvements as provided in Section 5, from and after completion and payment of all costs of the Improvements; (c) all ad valorem taxes levied in accordance with this resolution; and (d) all such other moneys as shall be received and appropriated to the Bond Account from time to time . If the balance in the Bond Account is at any time insufficient to pay all interest and principal then due on all Bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Bond Account when the balance therein is sufficient, and the Council covenants and agrees that it will each year levy a amount sufficient to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory tax limitation. Section 5 . Special As ss_smenta. The City hereby covenants and agrees that, for the payment of the cost of improvements permanently financed by the Bonds the City has done or will do and perform all acts and things necessary for the final and valid levy of special assessments in an amount not less than 20% of the cost of each of the improvements permanently financed by the Bonds; and that the City will levy assessments in the estimated aggregate principal amount of $ . The principal of said assessments is payable over a ten year period, with interest on unpaid installments thereof from time to time at the estimated rate of % per annum. It is presently estimated that the principal and interest on such special assessments will be collected in the years and amounts as follows : Collection Collection Year Mount Year Mount 1991 $ 1997 S 1992 1998 1993 1999 1994 2000 1995 2001 1996 In the event that any such assessment shall at any time be held invalid with respect to any lot or tract of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City or by this Council or by any of the -12- 11/02/90 12:03 $612 223 3002 SPR I NGSTED I NC. Z002/005 officers or employees of the City, either in the making of such assessment or in the performance of any condition preced ent fMQC4Cin Pag4tydltrpp 'LCUndUt5y'1SW26Q axgh3tojitaVlu ment a valid and binding lien upon said property. Section 6 . Pledge of Tax ng powers. For the prompt and full payment of the principal of and interest on the Bonds when due, the full faith and credit and unlimited taxing powers of the City shall be and are hereby irrevocably pledged. In order to provide moneys which, together with the collections of the special assessments described in Section 5, will be not less than 5% in excess of the principal of and interest on the Bonds when due, there is hereby levied on all taxable property in the City, a direct, irrepealable ad valorem tax for the years and in the amounts as follows : Levy Collection Levy Collection Year Year Amount Year Ami 1990 1991 1996 1997 1991 1992 1997 1998 1992 1993 1998 1999 1993 1994 1999 2000 1994 1995 2000 2001 1995 1996 The collections of such tax levy shall be deposited in the Series 1990A Improvement Bond Account . The City reserves the right to reduce or cancel such tax levy in accordance with Minnesota Statutes, Section 475 . 61 . Section 7 . Defeasance. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease . The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit . The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Registrar on or before that date an amount equal to the principal, interest and redemption premium, if any, which are then due, provided that notice of such redemption has been duly given as provided herein . The City may also at any time discharge its -13- 11/02/90 12:03 12612 223 3002 SPRINGSTED INC. I1003/005 C- obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank qualified by law as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing or callable at the holder ' s option on such dates as shall be required to pay all principal, interest and redemption premiums to become due thereon to maturity or said redemption date. Section 8 . Registration of Bonds and Tax Levy. The Clerk is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of Scott County, together with such additional information as they shall require, and to obtain from said County Auditor a certificate that the Bonds have been duly entered upon his bond register and that the tax required to be levied for payment of the Bonds has been so levied. Section 9. Official Statement . The Official Statement dated October _._., 1990, relating to the Bonds, prepared and distributed by Springsted Incorporated, the financial consultant for the City, is hereby approved, and the officers of the City are authorized in connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement . Section 10 . •11 - - . For purposes of compliance with the requirements of Section 148 (f) (4) (C) of the Internal Revenue Code of 1986 (the "Code") relating to the exemption for certain small governmental units from the rebate requirements of the Code, this Council hereby determines and declares that : (a) the City is a governmental unit with general taxing powers; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code (Private Activity Bonds) ; and (C) all of the net proceeds of the Bonds are to be expended for the local governmental purposes of the City, and will be so expended within six months of the date of issuance of the Bonds; provided that if the Bond proceeds are not all expended within six months of the date of issue of the Bonds, the City will comply with the requirements of Code Section 148 (f) (4) (C) • -14- 11/02/90 12:04 22612 223 3002 SPRINCSTED INC. 2004/005 /4 ' , Section 11 . Oualified Tax-Exempt Obligations . This Council hereby determines and declares that the City does not reasonably expect to issue in calendar year 1990 tax-exempt obligations in an aggregate principal amount greater than $10, 000, 000 (exclusive of Private Activity Bonds) . This Council hereby specifically designates the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265 of the Code, and covenants that it will not in any event designate in calendar year 1990 more than $10, 000, 000 of its obligations as such "qualified tax-exempt obligations . " Section 12 . Tax Covenant; Arbitrage. (a) The City covenants and agrees with the holders from time to time of the Bonds herein authorized, that it will not take, or permit to be taken by any of its officers, employees or agents, any action which would cause the interest payable on the Bonds to become subject to taxation under the Code and regulations issued thereunder, in effect at the time of such action, and that it will take, or it will cause its officers, employees or agents to take, all affirmative actions within its powers which may be necessary to insure that such interest will not become subject to taxation under the Code and applicable treasury regulations, as presently existing or as hereafter amended and made applicable to the Bonds . (b) The Mayor and the City Clerk being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the purchaser a certification in order to satisfy the provisions or Section of the Code relating to arbitrage bonds and the regulations promulgated thereunder. Section 13 . Authentication of Transcript . The officers of the City and said County Auditor are hereby authorized and directed to prepare and furnish to the purchasers of the Bonds, and to the attorneys rendering an opinion as to the legality thereof, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein . Attest : Approved: City Clerk Mayor -15- 11/02/90 12:05 $612 223 3002 SPR INGSTED INC. 005/005 164- • The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was approved and signed by the Mayor whose signature was attested by the City Clerk. -16- -016 b, MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Staffing Level for the Shakopee Recreation Department For 1991 DATE: November 1, 1990 INTRODUCTION: Previously the City Council has discussed potential staffing levels for the Park and Recreation Department for 1991. Several staffing level options and the financial impacts of each is discussed below. BACKGROUND: In December 1989 Independent School District No. 720 notified the City Council of their withdrawal from the joint Shakopee Community Recreation activity, effective January 1, 1991. Subsequent to that action the City Council decided that Community Recreation would become the Recreation Department, a part of the Shakopee City government. Earlier this fall, in response to direction by the City Council to balance revenues and expenditures I suggested a staffing reduction for the Recreation Department. Another relevant item involves the resignation of George Muenchow, the Director of the Shakopee Community Recreation activity. This resignation will be effective December 31, 1990, therefore a position vacancy will potentially exist in 1991, provided that the position still exists in 1991. The past events which have occurred gives the City Council an opportunity to look at alternative staffing levels and the financial impacts of each of these. In that the City Council is entering the closing phases of the 1991 budget preparation process it is desirable to provide the Finance Director with direction at this time. Five scenarios are presented for City Council consideration. Under these various scenarios, the financial impacts on the 1991 budget for wages would range from slightly over $160, 000 down to slightly over $100, 000. Council should be aware that the lower cost scenarios will probably result in lower, and perhaps unacceptable levels of recreation service being provided to the community. The level to be provided is a policy decision that should be made by the City Council. Alternative No. 1 assumes the hiring of a new Director at the level of the current Director. This would not be a recommended course of action but does represent a possibility. If that were to be done the total estimated budget cost for 1991 for wages would be $160, 572 . This staffing level should provide a somewhat comparable level to what is currently being provided once the newly hired staff member would get up to speed. Alternative No. 2 assumes the hiring of a Director at step 2 of the pay plan. The other assumptions here that the Program Supervisor would stay at step 6 as well as the other current staff members remaining in their present positions at the steps they currently 1 4- occupy. occupy. The cost implications are $148, 494 or a reduction of approximately $12 , 000 per year. Once the Director were to be up to speed the level of service provided would probably be comparable to what now exists. Alternative No. 3 assumes the hiring of a Director a step 2 and a Program Supervisor at step 1. One possibility here would be that the current Program Supervisor would be promoted to Director and a new Program Supervisor would be hired at step 1 . The cost implication of this option would be $137 , 238 , or a savings of approximately $11, 000 over alternative No. 2 . Once again within a short period of time the level of service would probably be available within a relatively short period of time. Alternative No. 4 assumes the filling of the Director' s position at step 2 (this could be the result of either bringing the Program Supervisor to step 2 of the Director' s level or of hiring a new Director at step 2 and the elimination of the Program Supervisor position and the creation of a Program Specialist position and the filling of that position at step 1 . I 'm of the option that the City would not have difficulty in attracting qualified candidates to work at the program specialist level . I think it can be assumed that college prepared individuals would be interested in this position at this pay level . ) The cost implications of this alternative would be $133 , 208 or approximately $4 , 000 less then alternative No. 3 . It is my opinion that within a reasonable period of time there would be a level of service not to different then what is presently being received. Alternative No. 5 assumes the hiring of a Director at step 2 and the elimination of a Program Supervisor or Program Specialist position. In that this would result in one less staff member it is reasonable to assume that the level of service provided to the community would be somewhat less. The cost implication associated with this alternative would be a wage amount of $103 , 471 or approximately $30, 000 less then alternative No. 4 . If this alternative were chosen there would have to be additional volunteer activities to supplement some of the things now being taken care of by paid staff. Alternative No. 6 assumes the City Council would not fill the Director' s position and the Program Supervisor would continue at step 6. When the Community Development Directors position was vacated and I became the City Administrator a decision was made to not fill that position and to have the City Planner report directly to the City Administrator. The cost of this option would be $100, 179 or approximately a $3 , 000 reduction over alternative No. 5. Once again this alternative assumes a level of service somewhat comparable to alternative No. 5 above. The selection of any alternative might well influence whether existing staff members decide to continue working in Shakopee or to seek employment elsewhere. This is a question that can be answered by neither the City Council nor the City Administrator and reflect employment decisions to be made by existing staff members. In reviewing the above mentioned staffing levels it becomes relatively apparent that other alternatives could be pursued. For example two (6 ' professional levels could be established and either the Clerk I or the Receptionist position could be eliminated or reduced in time. Once again other variations could be pursued and other department structures could be established. ALTERNATIVES: Any of the alternatives mentioned above could be pursued, all would result in the provision of some level of recreation service to the community. The City Council should decide what level of service it wants to provide and the financial implications can be determined as a result of this decision. RECOMMENDATION: It is recommended that the City Council review and discuss the various options mentioned above and that direction be provided to the City Administrator on the staffing level desired by the City Council. If the City Council does not make a decision as of this time the Finance Director will probably arbitrarily include an amount of $133 , 000 to $137 , 000 per year (alternative No. 3 or 4) unless directed to do otherwise. As Council may remember, when I was directed to balance expenditures and revenues I had suggested that some reduction in staffing occur in the Recreation Department. I did not make a specific recommendation because this is currently not a City department and I have less knowledge of the operations of Community Recreation then I do of departments that are within the City' s formal governmental structure. ACTION REQUESTED: Move to direct the City Administrator to include an amount of money in the budget reflective of the staffing level decided by the City Council. TRW\DRK\memos 14 -t 1991 General Fund Budget Changes for Recreation Dept Staffing October 17, 1990 1990 Plus 4% Pay Plan Plus Bene. Original Requested Budget for Wages 130,460 163,075 1 Director Step 6 46,456 Program Supervisor Step 6 34,633 Clerk I Step 4 20,417 Receptionist Step 4 19,511 Custodial 2,500 123,517 160,572 2 Director Step 2 37,165 Program Supervisor Step 6 34,633 Clerk I Step 4 20,417 Receptionist Step 4 19,511 Custodial 2,500 114,226 148,494 3 Director Step 2 37,165 Program Supervisor Step 1 25,975 Clerk I Step 4 20,417 Receptionist Step 4 19,511 Custodial 2,500 105,568 137,238 4 Director Step 2 37,165 Program Specialist Step 1 22,875 Clerk I Step 4 20,417 Receptionist Step 4 19,511 Custodial 2,500 102,468 133,208 5 Director Step 2 37,165 Clerk I Step 4 20,417 Receptionist Step 4 19,511 Custodial 2,500 79,593 103,471 6 Program Supervisor Step 6 34,633 Clerk I Step 4 20,417 Receptionist Step 4 19,511 Custodial 2,500 77,061 100,179 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Premium Only Cafeteria Benefits Program DATE: October 29, 1990 INTRODUCTION: The City of Shakopee's benefits program currently does not comply with Section 125 of the Internal Revenue Code. Staff is therefore recommending that the City Council take the appropriate action to bring the City of Shakopee's benefits program into compliance. BACKGROUND: Since the City is offering a choice between a taxable and non- taxable benefit, i.e. a choice between cash and major medical coverage, it falls within Section 125 of the Internal Revenue Code. Section 125 of the Internal Revenue Code requires employers who offer Cafeteria Benefit Plans to establish a formal plan document outlining the benefits program in place and the benefit options available to all employees. Additionally, Section 125 requires that employers complete Form 5500 annually, outlining the benefits provided and benefits received. Several options exist for City Council to consider. First, existing City staff could attempt to draft a Cafeteria Benefits Program for the City. However, since this is a very technical area we are not recommending this course of action. On October 25, 1990 staff met with representatives from American Family Life Assurance Co. (AFLAC) . AFLAC currently provides benefit options to our employees, above and beyond the City' s basic benefits. These benefits may include Cancer expense protection, hospital intensive care plans and accident protection programs. It is important to note that these benefits are available to all employees through payroll deduction. The City does not participate in funding any of these programs. Our AFLAC representative did point out that they could provide the City of Shakopee with the necessary plan documents to establish a Premium Only Cafeteria Benefit Plan at no cost to the City. Materials included in AFLAC' s offer include a Board of Directors Resolution, Plan Document, Enrollment Material as well as information on processing the annual 5500 form. AFLAC will provide this service to the City at no charge because we have employees who are AFLAC policy holders and AFLAC has the potential for increased participation in the programs they offer. When the Premium Only Cafeteria Plan is in place, employees contributions for additional qualified benefits will be deducted from payroll on a pre-tax basis. In other words, employee contributions will be exempt from FICA, State and Federal contributions. At the present time, Shakopee employees are contributing $850. 00 per month for health and life insurance contributions and other special insurance programs. By participating in the Cafeteria Plan, the City of Shakopee also will not have to pay FICA contributions. This will result in approximately an $800.00 annual savings to the City based on current employee participation. Initially staff is recommending that the City utilize AFLAC's services to implement the Premium Only Cafeteria Plan. This fairly simple approach will enable us to educate our employees of the positive aspects of paying for benefits with pre-tax dollars. It should provide for a smooth transition and allow for full employee acceptance. It should also pave the way for the possible future implementation of a flexible spending account program that would allow employees the opportunity to pay for other benefits such as un-reimbursed medical expenses and child or dependent care expenses with pre-tax dollars. Scott County has had a similar plan in existence since 1987 . Since we are currently not in compliance and AFLAC provides us with an alternative that will bring the City into compliance at no cost to the City, staff is strongly recommending that the appropriate City officials be authorized to prepare a resolution establishing a Premium Only Cafeteria Benefits Program within the City of Shakopee. ALTERNATIVES: 1. Direct staff to prepare the appropriate resolution establishing a Premium Only Cafeteria Benefits Program in cooperation with AFLAC. 2 . Direct staff to draft a Premium Only Cafeteria Benefits Program in house. 3 . Direct staff to proceed in developing a full fledged Cafeteria Benefits Program. 4 . Maintain the status quo. 5. Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to authorize the appropriate City officials to work with AFLAC in preparing the appropriate resolution establishing a Cafeteria Benefits Program within the City of Shakopee. aucafebent MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Request from Officer Ron Carlson for Additional Vacation DATE: November 1, 1990 INTRODUCTION: The attached letter from Police Officer Ron Carlson requests five additional days of paid vacation to be used during the Golden Gloves Boxing season. BACKGROUND: Officer Carlson also indicates that he will be requesting an additional three days if one of the boxers qualifies for a National Tournament. I have had an opportunity to discuss this with the Police Chief and he concurs with my recommendation to not grant this vacation request to Officer Carlson. This should in no way be construed as a position of any type of negative opinion toward the Golden Gloves Boxing program. My concerns are as follows: 1. I believe there is a question of liability if the City were to provide extra vacation for a police officer who was involved in a Golden Gloves Boxing Tournament and if there were then an injury to a boxer. This might be construed as some sort of City of Shakopee backing for such boxing activity. 2 . Officer Carlson is a member of the police union. I believe the contract requires us to treat all police officer in that bargaining unit similarly. If Officer Carlson were to be given an extra five to eight days vacation I do not see how the City could refuse to grant similar extra vacation to any other police officer for pursuing other recreational objectives, regardless of the worthiness of the activity. 3 . Officer Carlson currently receives eighteen days paid vacation per year plus he accrues the same eleven days vacation leave that other police officers receive. ALTERNATIVES: 1. Grant the additional paid vacation request as requested. 2 . Deny Officer Carlson's request. RECOMMENDATION: It is recommended that this vacation request be denied. ACTION REQUESTED: Move to deny the request of Officer Carlson for an additional five to eight days of extra paid vacation from the City of Shakopee. TRW\DRK\memos /6 October 24, 1990 TO: MAYOR GARY LAURENT CITY COUNCIL MEMBERS FROM: OFFICER RON CARLSON SHAKOPEE POLICE DEPARTMENT SUBJECT: VACATION The purpose of this memo is to request five (5) additional days of paid vacation to be used during the Golden Gloves Boxing season. These days off would be on the days of boxing shows and tournaments. I will be requesting an additional three days if one of the boxers qualifies for a National Tournament. Last year, I volunteered over 250 hours of my own time to coordinate and coach the program. I don't feel I should have to use my personal vacation days for boxing shows and tournaments. Our program is youth-oriented and includes many repeat juvenile offenders that need to be included in this type of program. Last year our program had three Junior Olympic State Champions. From 1978 through 1984, the Shakopee City Council granted me ten days for this same purpose. I am asking the council 's approval for the 1990-1991 boxing season. Thank you. A AJ C, Js&— g4a) RESOLUTION NO. 3303 A RESOLUTION RELATING TO CITY PARTICIPATION IN NARCOTICS CONTROL PROGRAM WHEREAS, MN. Statutes 471. 59 provides for the joint exercise of powers by two or more governmental units and specifically allows for joint exercise of police power; and WHEREAS, The Southwest Metro Task Force has been created for the interdiction of drug traffickers and street-level dealers for the government agencies who have become a part of the Task Force; and WHEREAS, The City of Shakopee desires to be a party to the Southwest Metro Task Force. NOW, THEREFORE, BE IT RESOLVED, That the City of Shakopee enter into a contractural agreement with members of the Southwest Metro Task Force for the calendar year 1991 . BE IT FURTHER RESOLVED, That the proper city officials be and hereby are authorized to execute such agreement. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of November, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney SOUTHWEST METRO TASK FORCE JOINT POWERS AGREEMENT January 1 , 1991 - December31 , 1991 THIS AGREEMENT is made by and between Carver County, Scott County, South Lake Minnetonka, Chaska, Chanhassen, Shakopee, Mound, St . Bonifacius-Minnetrista and Prior Lake through their respective law enforcement agencies . WHEREAS, MN Statutes 471 . 59 provides for the joint exercise of powers by two or more governmental units and specifically allows for joint exercise of police power; and WHEREAS, the Southwest Metro Task Force has been created by the parties for the interdiction of drug traffickers and street-level dealers in the named jurisdictions ; NOW, THEREFORE, in consideration of the mutual promises contained herein , the parties agree as follows : I . PURPOSE The purpose of the Southwest Metro Task Force is to provide a comprehensive and multi-jurisdictional effort to reduce drug trafficking and eliminate local street-level dealers through the coordination of law enforcement agencies. Once established and funded, the Task Force operations are to be coordinated by the South Lake Minnetonka Public Safety Department . Agents will be licensed police officers paid through the Task Force fund comprised of pooled local and federal monies. Agents will act as gathers of information . Offenses taking place in a specific jurisdiction will involve the prosecution of those individuals by that jurisdictions attorney. /`• ..� Agents will have discretionary powers of arrest in all jurisdictions . Pursuant to MN Statute 471 . 59 , subdivision 12, agents licensed as Minnesota police officers may cross jurisdictional boundaries for the purpose of gathering information for the successful completion of their cases. II . FUNDING The Task Force is to be funded by a combination of federal money, state money, donations and forfeited money. South Lake Minnetonka, on behalf of the parties, has applied for and anticipates receiving a federal grant in an amount yet to be determined. The grant amount , plus a cash contribution not to exceed $10, 000 . 00 from each municipality shall be transferred to South Lake Minnetonka for the administration of the Task Force. Funds may be dispersed by South Lake Minnetonka, for purposes including, but not limited to, pension payments , insurance and other costs, according to applicable State law and with the agreement of the parties. The books, records and documents relevant to this Agreement shall be subject to audit by the parties or the State of Minnesota at reasonable times upon written notice . Strict accountability of all funds, receipts and disbursements shall be provided for. III . TERM This agreement shall commence January 1 , 1991 and terminate December 31, 1991 . IV. DISTRIBUTION OF PROPERTY All forfeitures of property, money and other assets will be divided equally among participating agencies at the termination of the program. All permanent equipment purchased through the program shall be shared by the participating agencies on a need basis during and after program termination . V. LIABILITY All worker ' s compensation and civil liability claims will be handled by the jurisdiction in which the agent is employed. VI . GENERAL PROVISIONS This program is to be administered under the jurisdiction of the Bureau of Criminal Apprehension. All activities are to be consistent with and subject to the grant application (attached and incorporated by reference) , as well as applicable state and local laws . Dated this 0 day of --\-0 (00S-1- , 1990 . CARVA, COUNTY SCOTT COUNTY 4°. /BY ,/L.• ,� BY: ��ZUi� 7Zi •ATED: !-/ i •v DATED : /0,90 SOUTH LAKE MINNETONKA CITY OF CHASKA 90 BY• f � BY: Let DATED: DATED : JAM CITY OF CHANHASSEN CITY OF SHAKOPEE BY �/� �� _-� - - BY: /_ „ ,. . i i DATED: acx, 1-t, tg90 • DATED : ' 117 i CITY 0 MOUND ST ;. FACIUS-MIN►ETRISTA A /, / BY. - 1. • _ .�.-_elt..v D TED: / I ATED : 9--7P--- l CITY sF PRIOR LAKE ' i 4l BY: LA , DAT' D : 0,A IL/290 /4 . _ City of Shakopee POLICE DEPARTMENT 1 ' 476 South Gorman Street w ' ..�- � SHAKOPEE, MINNESOTA 55379 Tel. 445-6666 .f.L • To: Sgt. Bill Hudson Southwest Metro Drug Task Force From: Chief Tom Steininger Shakopee Police Department Subject: Letter of Commitment Date: October 10, 1990 The Shakopee Police Department desires to participate in the Southwest Metro Drug Task Force during 1991. Since our budget has not been approved, our commitment must be tentative at this time. When our budget was written, we were unaware that the cost of membership in the task force would increase so only $5, 000 will be available. We are prepared to offset this by assigning an officer to the Task Force for an unspecified period of time. A Resolution to this effect should be passed by our City Council on October 16, 1990. If you have any questions, please contact me. HISTORY The Southwest Metro Task Force was created in 1988 after approval of funding under the State and Local Assistance for Narcotics Control Program. At that time the member agencies were the Carver County Sheriff 's Department, the Chanhassen Public Safety Department, the Chaska Police Department, the Scott County Sheriff 's Department, the Shakopee Police Department and the South Lake Minnetonka Public Safety Department . The Southwest Metro Task Force accepted into membership the Mound Police Department and the St. Bonifacius/Minnetrista Public Safety Department in 1989 . This increased the coverage area of the Task Force and the Task Force received no additional Federal Grant funding for this increased workload. The Southwest Metro Task Force has Jurisdiction currently in Hennepin, Carver and Scott Counties . The Southwest Metro Task Force currently services the following cities; Chaska, Chanhassen, Waconia, Norwood, Young America, New Germany, Watertown, Victoria, Mayer, Hamburg, Shakopee, Jordan, New Prague, Prior Lake, Belle Plaine, New Market, Elko, Savage, Excelsior, Greenwood, Tonka Bay, Shorewood, Mound, St. Bonifacius and Minnetrista. There are also several smaller communities which fall within the jurisdictional boundaries that receive service . This represents 3 counties and in excess of 25 cities serviced by the Task Force . The population of the Task Force jurisdiction is approximately 125, 000 people . With the recreational resources, the number of people within the jurisdiction can increase by as much, or more, than 50% at any one time . NECESSITY Prior to the establishment of the Southwest Metro Task Force, a program had been initiated by the South Lake Minnetonka Public Safety Department for the investigation of controlled substance violations . It became obvious that persons dealing in controlled substances knew no boundaries and officers frequently found themselves in Carver County during their investigations . With that knowledge, the Carver County Sheriff 's Department was asked to participate in this investigation and the two agencies began a joint investigative effort . The funding for this project was minimal and when federal funds became available, these agencies sought out other agencies with common jurisdictional boundaries to Join in the Task Force concept. None of the agencies, at that time, had an organized narcotics unit in existence . The Southwest Metro Task Force began with one full-time officer, who relied on the availability of available personnel from member agencies . Monies were often not available to reimburse those agencies for the use of their manpower and in 1989 the Task Force expanded to three full-time officers. The increase in manpower led to increased safety measures for undercover officers but the manpower is still inadequate. Officers are frequently working in excess of 70 hours per week, without reimbursement, to provide adequate coverage . Within the jurisdiction of the Task Force are Valley Fair, Canterbury Downs, the Renaissance Festival and Lake Minnetonka . All of these recreational resources provide an additional need for narcotics enforcement . The Southwest Metro Task Force has been approached by three additional police agencies asking for membership to the Task Force . This would increase the coverage area and demand for services considerably. The Task Force would be willing to expand into these areas because of identified suspects from those areas who are operating both within the current Task Force boundaries and the proposed expansion areas . However, this increased demand would jeopardize the existing efficiency by demanding more investigative hours . If funding were available for increased manpower and equipment, the Task Force could consider these areas for inclusion. ACTIVITY The Southwest Metro Task Force has, and will continue, to address the problems of the "street level" drug dealer . In 1988 the Task Force made numerous purchases of controlled substances and a total of 142 persons were arrested . In 1989 the Task Force addressed the concerns of the public in a local high school by putting an undercover officer in the school to identify drug users and dealers . This project led to 13 arrests and several other persons and their parents were contacted on an informal basis to discuss their drug use . The Task Force in 1989 has made 49 arrests for controlled substance violations with more arrests pending. This gives the Task Force a total of 191 arrests since February 1, 1988 . The Task Force has also developed a confidential suspect computer database . Member agencies have been submitting intelligence information to the Task Force and it has been stored in the database for future reference and for sharing with other law enforcement agencies. This database now contains in excess of 1000 names of persons suspected of being involved in the trafficking of controlled substances . Much of this information could be developed into prosecutable cases but due to the lack of manpower, the Task Force is unable to follow-up on many of these cases at this time. The addition of a full-time Administrator would be beneficial as cases could be reviewed, prioritized and assigned accordingly. Without the additional federal funding requested, the narcotics enforcement would be limited to personnel that are available from each agency, which is minimal, at best . .y USE OF PERSONNEL The Southwest Metro Task Force has found that with the increased enforcement, persons dealing in controlled substances have become more wary of their dealings . This has meant that the Task Force must use new methods of identifying and catching those persons. The Task Force plans to use a combination of methods 'to accomplish those goals . The Task Force is seeking to increase it 's staff by adding three more agents . These agents will assist in providing adequate back-up to undercover officers . In addition, one person will be hired as a full-time Administrator to supervise the project, review the cases and incoming information, provide assignments to undercover personnel and manage the budget . It is planned to use officers, with experience and training, in undercover capacities outside of their normal Jurisdictions . With the use of informants and available information, these officers will attempt to infiltrate groups of persons using and dealing controlled substances. Officers will also perform surveillance of suspected drug dealers and perform garbage searches . These are all methods that have been used in the past by the Task Force and have been proven effective to varying degrees . The Task Force is seeking to purchase a van, which will then be equipped with necessary equipment for the purpose of surveillance . Without the surveillance van, it is often impossible to perform surveillance without detection . The Task Force is also seeking to purchase a "pager" style body mike transmitter . This type of transmitter is less obvious and should provide additional safety for undercover officers because of it 's non-descript appearance . The Task Force is governed by a Coordinating Committee which consists of the Sheriff or Chief of Police from each participating agency, or their assigned delegate . The Task Force has already approached the Carver County Attorney and asked him to also become a member of the Coordinating Committee . The Carver County Attorney has expressed a desire to become involved in the Task Force and has agreed to serve in this capacity. The Coordinating Committee is planning to meet bi-monthly with the Administrator of the Task Force . The Task Force will be coordinated by an Administrator, who will be directly responsible to the Coordinating Committee . The Administrator will be responsible for assigning cases, managing the budget, maintaining evidence, reviewing reports, reviewing cases and signing complaints, filing required quarterly reports, seeking donations from business and service organizations, participating in drug education and prevention presentations and overseeing the investigations . The Administrator will also authorize the expenditure of all informant and buy fund monies and will keep necessary records of those transactions . ire JP/ Vehicles driven by Task Force members will consist of vehicles that have been forfeited and/or vehicles that are purchased with proceeds from forfeited vehicle sales . An undercover phone line will be available at all offices of the Task Force for use by Task Force Officers . These phone lines will have phone recorders on them so officers can leave messages for other officers and also so that suspects and informants may contact undercover personnel . Under the current proposal the Task Force will be made up of three investigative teams . Each team will consist of a Team Leader and an Investigator . The Team Leaders will be responsible to the Administrator . The Team leaders will oversee the investigations of cases that are assigned to the team and will supervise the investigator of their team. They will report progress of the investigations to the Administrator . Team Leaders will be responsible for the interviewing of informants, making drug purchases, providing back-up to Investigators, completion of reports and the development of new information . The Investigators will be responsible to the Team Leaders. They will make drug purchases, investigate new cases, develop new cases, file reports as required, provide back-up to Team Leaders and perform other tasks that are assigned . The Task Force intends to hire a full-time secretary to type reports and keep the database up to date . This secretary would be hired for a one year period with no guarantee for future employment . Officers for the Task Force will be chosen from current officers of the Task Force agencies . Experience and desire will be a high priority in choosing officers to work with the Task Force . The agencies supplying officers will be reimbursed $30, 206 . 28, in salary, per year for the hiring of replacement officers . The replacement officers will be hired with an agreement that they will have employment for one year and it will be up to each individual agency as to future employment of the replacement officer . In all cases the monies received by the agencies for this replacement officer is less than the cost of the officer that would be coming to the Task Force . The Task Force Office will be located at one, or more, of the member agency's current facilities at no cost to the Task Force . All monies taken in by the Task Force, by forfeitures, will remain in the Task Force for continued funding of the program. Should the Task Force be disbanded, any money left over from the forfeitures would be divided by the member agencies on a proportional basis . All property purchased by the Task Force will be shared by the member agencies at the conclusion of the program on a need basis . GOALS If the Task Force receives the funding requested it would anticipate to arrest in excess of 100 persons in 1990. The Task Force would continue to identify persons involved in the sale of controlled substances and with the additional personnel, officers would be better able to follow-up on leads provided . The full-time Administrator would make the Task Force more accessible to the public and all tips received from citizens would be referred to an officer at the Task Force Office and those tips would then be pursued . Each officer of the Task Force would be supplied with a digital pager so that they can be contacted by informants, potential suspects and for call-in by other officers . Two cellular phone will be purchased so that communications can be improved by officers . Much of the area being serviced is out of the metro area, where pay phones are not readily accessible and a toll charge would preclude the use of those pay phones that are available . All officers will be required to attend the Basic Narcotics Course that is sponsored by the BCA. The Task Force would hope to have at least three officers attend this school in September of 1989, before their actual assignment to the Task Force . The remaining officers would be enrolled in the next available class, with all members having completed this course by March 1, 1990 . All officers then will be required to attend the Covert Drug Investigation School sponsored by the BCA. All officers will be expected to have completed this school by May 15, 1990 . The Administrator and at least one other officer will attend the Drug Commanders Seminar that is sponsored by the BCA and that will be completed by October 15, 1989 . Officers will also have the opportunity to attend additional classes as they become available . As a part of their assignment to the Task Force, officers will be expected to assist in the education of the citizens of the communities being served by the Task Force . The Task Force has in the past, and will continue, to give talks and demonstrations to civic groups regarding the drug problems within this area. All officers will not be able to actually participate in the talks because of their undercover assignments but those officers will assist with the preparation of the material being presented . Officers will also continue to give in-service training courses to all member agencies to advise them of current drugs being found on the street, their value, packaging means, changes in drug laws, forfeiture laws and development of informants . /4 The Southwest Metro Task Force is very proud of the relationship it has developed with prosecutors within the jurisdictional boundaries . Two agents of the Task Force were recently recognized by the Carver County Attorney's Office for their work . Those officers were presented with "The Prosecutors Award" for their efforts in investigating drug cases . The Southwest Metro Task Force is equally proud of it 's arrest record and as of this writing, all cases that have been prosecuted have led to a conviction. It is the intent of the Task Force to continue to provide high quality cases to the prosecuting attorney's for their consideration. The Task Force has also become involved, with persons investigated and others that they have become aware of, in the referral of persons to treatment facilities . Many of the persons dealt with keep contact with Task Force officers on a regular basis to advise them of their progress and gratification for helping them to cease using controlled substances . The Task Force has implemented a program with the parole and probation officers within the Carver and Scott County jurisdictions . The officers call these agents frequently and an exchange of information has been very helpful . Many times informants that have been developed are on parole or probation and it is the policy of this Task Force to contact the assigned parole or probation agent before using the informant . This has led to increased cooperation between the agencies . Many times officers are contacted by these same parole and probation agents when they are performing pre-sentence investigations of convicted drug dealers so that they might get the input of the Task Force officers . The Task Force has become active with other Task Forces in joint investigations, along with narcotics officers from other jurisdictions . The Task Force has had informants in the past that wished to continue in that line of work . The Task Force has then turned these people over to other Task Forces for their use . This has happened at least three times . The Task Force would also like to establish a program where agents from other Task Forces in the area, along with other narcotics officers, meet monthly for the sharing of information and resources . To this point this has not been accomplished because of the number of hours being worked by the Task Force officers . TWO YEAR PLAN The Southwest Metro Task Force is prepared to continue its operation in 1991 . The match is assumed to be 50% for the participating agency. Monies for this will come from local agencies budgets , from donations of business and service organizations and forfeited monies . The Southwest Metro Task Force will endeavor to find funding for continued operation in 1992 and future years . This is, however, contingent upon the availability of local funds from the participating agencies, the continued support of the public sector and the amount of money that can be realized by forfeiture . „a- CITY OF .„ CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 • FAX (612) 937-5739 MEMORANDUM TO: Chief Thomas Steininger Deputy Chef John Dubois Detective Don Bisek FROM: Scott Harr , Assistant Public Safety Director/' Sgt . Bill Hudson DATE: July 31 , 1990 SUBJ : Southwest Metro Drug Task Forcc :Let.ter of Commi tmeni 8_ Resolution URGENT! ! ! We are under a very strict time deadline to receive the following material ABSOLUTELY NO LATER THAN AUGUST 13 . 1990: 1 . LETTER OF COMMITMENT: Each agency must submit a letter of commitment stating that they agree to match the local cash match for the federal grant based on the budget that Sgt . Hudson is submitting; and 2 . RESOLUTION: Also needed is the resolution acted on by your appropriate governmental body authorizing your agency to enter into a contractual agreement with members of the Southwest Metro Drug Task Force. Past copies are attached for your reference. WE CANNOT STRESS ENOUGH THE IMPORTANCE OF RECEIVING THESE ITEMS BACK IMMEDIATELY! Sgt . Hudson has to have these back no later than August 13th. Please have your copies sent directly to. Sgt . Hudson at the Task Force Office. If you have any questions , contact Sgt . Hudson at the Task Force Office or Scott Harr at Chanhassen. Thank you. RESOLUTION NO. 3125 A RESOLUTION RELATING TO CITY PARTICIPATION IN NARCOTICS CONTROL PROGRAM WHEREAS, the Minnesota Department of Public Safety has been designated to administer law enforcement funds available through the Federal Anti-Drug Abuse Act of 1986; and WHEREAS, the City is eligible to receive funds for services set forth in its grant application; NOW, THEREFORE, BE IT RESOLVED that the City of Shakopee enter into agreement with the State of Minnesota, Department of Public Safety, to reimburse the City for money spent for approved activities in connection with its grant application. BE IT FURTHER RESOLVED that the proper city officials be and hereby are authorized to execute such agreement and any amendment thereto. Adopted in vfl,L U session of t2�e City Council, off the City of Shakopee, Minnesota, held this 3. day of 6WT.ac.Ue-1) 1989 . � -�-� tri. 4iej ; Mayor of the City of Shakopee ATTEST: City �l'rk /r Approved as to form this . day of 0,44— , 1989 . City At rney /4 ` — C E R T I F I C A T I O N I , Judith S. Cox , City Clerk of the City of Shakopee , Scott County , Minnesota , do hereby certify that I have compared the paper writing attached with the original Resolution No. 3125 and find the same to be a true and correct copy thereof as the same was passed by the City Council of the City of Shakopee on the 3rd day of October , 19 89 . Witness my hand and official seal at Shakopee , Minnesota , this 14thday of December , 19 59 . SEAL /6 DRUG IMPACTED SMALL JURISDICTIONS Goals/Obiectives: This demonstrate effective program is designed to o An agreement among criminal justice, treatment, demonstrate rat %drug control strategies which drug trafficking and drug-related crime education and other community leaders to problems in jurisdictions with populations of 50,000 or participate in a centrally coordinated program less. gr o A description of the commitment by local Bacpolitical decision makers to provide resources to which�hakgrouive nnd: Drug and drug-related crime, support pfoject activities creased at an alarming rate in recent years, have had an devastating impact on manyo A description of the anticipated approach jurisdictions. Those communities, which represent small very large segment of the population of the United ° ` n implementation plan witho reasonable goals States, often lack the resources and expertise of larger and measurable, achievable objectives jurisdictions to deal with the overwhelming expansion Applicants are encouraged to provide and growing sophistication of drug crime. Development of successful drug control programs from appropriate P de letters to support PP priate menicipal leaden and private requires a systemic approach to drug problems to curb institutions to ensure that the - both the availability of drugs and the market for those plan has the necessary proposed drug control drugs. This programary community support. will demonstrate that, through cooperative efforts of combined community resources, jurisdictions which large cross EElii�ibiliry and Selection Criteria: ssmallerion of the United States represente able ao effectively limited to lawenforcement/prosecution Applicants are f icemen prosecution agencies ewe in address drug crime. jurisdictions with populations of 50,000 or fewer. Grants will be awarded through a competitive process. The size of eligible jurisdictions has been reduced A large number of cities fit this from ijeriwith but only two will be funded this population criteria, populations of 100,000 or year The fewer" as noted in the March 19, 1990 Federal expectation is that if these programs fewer"r to additional funding may be made available for more populationsannouncement&Ase key to success rests 50,00 "jurisdictions with sites in future years. Since with the level of commitmentfromthe sites, selection will be heavily dependent upon commitment by Pr tun Description: This program is designed to political, criminal justice, treatment, education and invite applications from law enforcement agencies in community leaders. The severity of the problem, the jurisdictions with populations of 50,000 or less to agencies' approach to solve the problem and the develop and implement a comprehensive drug control proposed use of program which is a centrally coordinated c grant funds will also be considered. effort with law enforcement, prosecutors, theocotrarrttsVe corrections, drug treatment services and the 12 months. period: Awards community. It is not BJA's intention to set out will be for a period of up to 12 mo specific elements of a program, but rather to solicit from law enforcement agencies in small jurisdictions their ideas for addressing drug issue with a systemic Award ds Amount: C!p to S200 000 will be available approach. program. Up to two projects will be awarded. The following information should be included in the application. Due Date: Applications must be postmarked no later than June 18, 1990. o A demographic description of the geographic target area Contact: The Bureau of Justice Assistance, Law o A statement of the nature and extent of the drug Enforcement Branch, (202) problem within the target area �72-4605. 14 / , I, MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Huber Park Fence DATE: November 1, 1990 INTRODUCTION: Staff is seeking Council permission to expend funds to install a screen fence along Huber Park, which was previously ordered by the City Council to screen the fill area from the residents. BACKGROUND: Several weeks ago the City Council of Shakopee discussed the issue of putting fill from our excess street projects in Huber Park. This practice has continued for 3 years but due to a resident' s concern regarding this practice, it was re-evaluated by the City Council . The City Council did move to continue this practice to utilize this area for excess fill site, but placed several conditions on this practice. Most of the conditions dealt with future contracts such as time of filling, dust control, noise, method of dumping, etc. But the City Council also added another condition on this practice, which was to direct staff to install a screening fence along the residential area to screen homes from the fill area. Staff has obtained a quotation from Minnesota Valley Fence Construction, Inc. to install this fence. The contractor provided two quotes, one for a chain link fence with privacy strip screening and the second for a wood fence. The chain link fence was quoted at $1, 797 . 50 and the wood fence was quoted at $2 , 675 . 00. Two other fence contractors were also requested to submit a quote but refused to do so due to current work loads. The quote sheet from Minnesota Valley Fence Construction, Inc. is attached. This item was not budgeted for 1990 . Staff has reviewed the Park Division Budget to determine if there was money remaining in any one program which could be utilized for this expenditure. Under Building Maintenance (Object No. 4230) there was $15, 000 . 00 budgeted for 1990. Included in this $15, 000 . 00 was $5, 000. 00 to install a fence around the playground at Tahpah Park. The remaining money in this fund was for other miscellaneous building and grounds maintenance, not specifically identified. According to the Finance Director there is approximately $10, 000 . 00 remaining in this fund. Based on the fact that the Tahpah Park fence was constructed utilizing this fund it would seem appropriate to use this fund to put the fence up along Huber Park. The alternative to utilizing the Park Budget would be to utilize the Contingency Fund, if Council so desired. i 4 ALTERNATIVES: 1. Move to authorize the construction of the chain link fence along Huber Park utilizing the Park Budget Fund. 2 . Authorize the installation of the chain link fence along the Huber Park area utilizing the Contingency Fund. 3 . Do not install the fence. RECOMMENDATION: Staff recommends Alternative No. 1, utilize the Park Budget Fund to install the chain link screened fence along Huber Park as previously directed by Council . ACTION REQUESTED: Move to direct staff to install a privacy fence along Huber Park at the estimated price of $1, 797 . 50 as submitted by Minnesota Valley Fence Construction, Inc. and utilize the Park Maintenance Fund for this expenditure. DH/pmp FENCE 445-2645 INN /A Ailey Fence Const. Inc. 2424 VALLEY VIEW ROAD - RESIDENTIAL & COMMERCIAL SHAKOPEE, MINN. 55379 C t/i/ 0/)- /14 r oY /PPo I / 19 ',/6t/fig �,6� / ct9ce L rt-i a 44( /RNs 4-k /40,(e_ oc ami 0//571;# /go-=/ a-- / 7.2 ocAL 6 / //,;./ -- ( 'X ' z-,Y.0/ 4.7` -&, 3 / ct ) o6(4 e- ,06.7C/` '` `` ` ` J 1076" 17;// AtA 05a "5 ,/ fflifM/74/44 17?2•5-0 /° `� g Aaa g— 1- ��r� �ra� �' Uer' / 1/ /XG G ( Oar gaVre)s 021,)Cl X 74Odbm `sem` er--5) kt �� rl i! c 4/�I Cf'�Q/ � Ci1 / Wen4/r are .77` 'a(Y gche' A/are �/'� (mo' s 9w4a lAiefiV° o44 " ) na CONSENT /6 Memo to: Dennis Kraft, City Administrator From: Marilyn Remer, Personnel Coordinator Re: Buy Back of Police Holiday Time Date: October 31, 1990 Introduction The Police Union Contract allows the Employer (City of Shakopee) may, at their option, buy back from any employee so requesting in writing by November 1st of each calendar year any holiday time off earned but not used by the employee in any given year. Background Requests have been received from Officers Ronald Carlson to buy back 60.0 hours, John Flynn to buy back 58.0 hours, Ray Erlandsen to buy back 74.0 hours and Bryan Koch to buy back 58.0 hours. The impact on the police department budget for these four additional requests is $4,335.41 plus approximately $520 for PERA. Police Chief Tom Steininger has advised that there is sufficient budget balance to take care of this and recommends approval of these requests, therefore staff recommends the City comply with the contract and buy back the hours requested. Alternatives 1. Buy back earned, but unused holiday leave time as requested. 2. Do not authorize buy back of earned, but unused holiday leave time. Recommendation Alternative #1. Action Requested Pass a motion authorizing the appropriate City officials to buy back 60.0 hours of earned, but unused holiday time, from Ronald Carlson; 58.0 hours from John Flynn; 74.0 hours from Ray Erlandsen; and 58.0 hours from Bryan Koch at their current pay rates. f .9- To: Greg Voxiand, Finance Director From: Officer Ronald Carlson, Shakopee Police Department Date: October 9 , 1990 Ref: Holiday Hours Buy Back I am requesting that the City of Shakopee buy back from me 60 of the 88 holiday hours I have earned for 1990 . As of this date I have used 10 holiday hours. I am requesting that the City buy back 60 hours. Eighteen hours will remain to be used before the end of the 1990 calendar year. Thank you for this consideration of this. Sincerely, Re%Ma‘t. ea"‘L Ronald Carlson Patrolman & )/ To: Greg Voxland, Finance Director From: Officer John Flynn, Shakopee Police Department Date: October 9 , 1990 Ref: Holiday Hours Buy Back I am requesting that the City of Shakopee buy back from me the unused holiday hours I have earned for 1990. As of this date I have used 20 holiday hours. I am requesting that the City buy back 58 hours. Ten hours will remain to be used before the end of the 1990 calendar year. Thank you for this consideration of this. Sincerely, John Flynn Patrolman /6 To: Greg Voxland, Finance Director From: Officer Ray Erlandsen, Shakopee Police Department Date: October 11, 1990 Ref: Holiday Hours Buy Back I am requesting that the City of Shakopee buy back from me the unused holiday hours I have earned for 1990. As of this date I have used 14 holiday hours. I am requesting that the City buy back the remaining 74 hours. Thank you for your consideration of this. S ' cerel , 1 r�u a Erlandsen Pa rolman /41 To: Greg Voxland, Finance Director From: Officer Bryan Koch, Shakopee Police Department Date: October 11, 1990 Ref: Holiday Hours Buy Back I am requesting that the City of Shakopee buy back from me the unused holiday hours I have earned for 1990 . As of this date I have used 30 holiday hours. I am requesting that the City buy back the remaining 58 hours. Thank you for your consideration of this. Sincerely, :25;444, Bryan Koch Patrolman CONSENT /Lk MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: 5th Avenue Project DATE: November 1, 1990 INTRODUCTION: Staff is requesting permission to increase the Extension Agreement for the City' s design consultant, Orr-Schelen-Mayeron & Associates, Inc. for the above referenced project. BACKGROUND: On February 27 , 1989 the City Council of Shakopee held a public hearing and ordered the plans and specifications prepared for the 5th Avenue Project in its entirety (Option 1 as outlined in the feasibility report) . In April, 1990 the City Council authorized the hiring of Orr- Schelen-Mayeron & Associates to perform the design services associated with this project. The total cost estimate for their original extension agreement was $20, 300 . 00, including the preliminary surveying. Since that date, staff has proceeded to oversee the design of this project as outlined in the feasibility report. The plans are approximately 85% complete. On August 7 , 1990 the City Council reheld the public hearings on this project since it had been longer than 1 year from the original public hearing and the project had not been constructed yet. For the second public hearings held in August and September, 1990, staff had revised the feasibility report to add a 4th Option, since the original feasibility report had 3 alternatives. The feasibility report was also revised to recommend constructing Market Street from 4th Avenue to 7th Avenue to Municipal State Aid (MSA) Standards. The original feasibility report was based on not upgrading Market Street to MSA Standards, but simply patching the street over the sewer and watermain construction trenches. The City Council agreed to the revised project scope to construct Market Street to MSA Standards and on September 18 , 1990 the Council re-ordered the plans and specifications for this project in its entirety as recommended in the feasibility report (Option 1) . Staff has contacted OSM to indicate that Market Street will now be constructed to MSA Standards and that the plans should be revised accordingly. OSM has now submitted a request for a contract extension to include the additional design work associated with the revised project scope. MSA streets required additional information on the plans not normally included on local street plans. In addition, storm sewer, curb & gutter and pavement design will now be required on Market Street, which was not required under the original Scope of Services. OSM is requesting that their contract agreement be increased by an additional $5, 000. 00. They will be paid for actual hours worked, and $5, 000. 00 is the estimated cost of the additional work based on their hourly rates. All fees associated with designing the project will be added in to the total project costs, which will be assessed back to the abutting property owners. Portions of the project are 100% assessed back to the abutting property owners while other portions are only 25% assessed. ALTERNATIVES: 1. Approve of the Contract Extension Agreement submitted by Orr- Schelen-Mayeron & Assoc. 2 . Deny the request. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to approve of the request by Orr-Schelen-Mayeron & Associates, Inc. to increase their Extension Agreement for engineering services associated with the 5th Avenue Project by $5, 000. 00 due to revising the project scope to construct Market Street to Municipal State Aid Standards. DH/pmp EXTENSION rd � Orr Schelen Mayeron& Associates,Inc. 2021 East Hennepin Avenue Minneapolis,MN 55413 612-331-8660 FAX 331-3806 October 24, 1990 Engineers Surveyors Planners City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Attn: Mr. David Hutton, P.E. Public Works Director Re: 5th Avenue and Market Street OSM Comm. No. 4366.00 Dear Dave: We are in receipt of your letter of October 19, 1990 regarding the addition of Market Street as a MSA Street to this project. It will be necessary to have a survey crew cross-section Market Street to supplement the information we have now. We will also have to design a grade and evaluate the storm sewer to meet State Aid Standards. We would request that the existing Extension Agreement be amended with an additional $5,000 to complete this work. If this is acceptable to you, please let us know. Thank you for this additional work and we will have it completed within your time frame. Cinrereiy, ORR-SCHELEN-MAYERON & ASSOCIATES, IN Robert D. Frigaard, P.E. Associate /cmw 10/90-cos.dh MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Direct r SUBJECT: Alley at 827 Spencer DATE: October 31, 1990 INFORMATIONAL ITEM FOR COUNCIL: Several meetings ago the City Council reviewed a neighborhood request to open up the alley adjacent to 827 Spencer Street (Mr. Hoen resident) . Council ordered the alley opened up. Staff indicated that the area would need to be surveyed to determine if adequate alley right-of-way existed to construct the remainder of the alley. The survey was completed and there is adequate alley right-of-way. (See attached letter from the surveyor) On October 29 , 1990 the Public Works Department constructed the remainder of the gravel alley and the alley is now completely open from Main Street to Spencer Street. DH/pmp Otr f (Z\la Sch&n Ass Inc. 2021 East Hennepin Avenue Minneapolis,MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors October 11, 1990 Planners Mr. Dave Hutton City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Re: Alley South of 8th Avenue, East of Spencer Street OSM Comm. No. 4690.00 Dear Mr. Hutton: I have enclosed 3 copies of the Certificate of Survey for the referenced alley. As can be seen on the Certificate, there is a 163 foot wide right-of-way for the alley through the unplatted portion of the block. This right-of-way is described in a Quit Claim Deed from Al J. and Cecilia Thomas dated November 30, 1962 and filed as Scott County Document No. 101648 (Copy enclosed). In the research performed by Scott County Abstract, no record was found vacating the alley in Block 104, nor vacating the north-south alley in Cletus Link Addition. The names shown on the Certificate were obtained from the deeds received from Scott County Abstract. There are some encroachments of fences and one slight encroachment of a garage onto the alley right-of-way. If you have any questions or if I may be of further assistance, please call me at 378-6368. Sincerely, ORR-SCHELEN-MAYERON ASSOCIATES, INC. 7-` D. Edward Ames, L.S. Associate /cmw 10/90-cos.dh Enclosure ! MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: January, 1991 Council Meeting Dates DATE: October 25, 1990 According to the City Code, any regular meeting which falls on a legal holiday shall be held on the next business day. The first meeting in January will, therefore, be held on Wednesday, January 2nd. January also has five Tuesdays which would more easily allow for a change in meeting dates, if there was a desire to do so. If Council has a desire to change the meeting dates in January, staff should be directed to prepare the appropriate resolution for consideration by Council prior to the end of the year. Since nominations to boards and commissions takes place at the first meeting in January, it would be nice for staff to know of any change as soon as possible. MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Boards and Commissions Expiring Terms DATE: October 25, 1990 INTRODUCTION: According to City Council policy, it is appropriate that Council consider at this time the reappointment of individuals whose terms on boards and commissions are expiring. BACKGROUND: According to the policy, ninety days prior to the expiration of terms each year, the Council shall be advised of the upcoming vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for reappointment. At that time the Council shall consider the reappointment of those individuals. Should the Council determine that the individuals merit reappointment, they will be contacted to determine if they wish to seek reappointment. Council shall also announce the vacancies and applications will be accepted from all interested citizens of Shakopee. Application Deadline; Since adoption of the current policy, there has been confusion on the exact date that applications will no longer be considered. Sometimes there have been insufficient applications received and Council has made nominations as late as the same evening of appointment. Last year Council discussed cutting off considering applications at the time the interviewing committee meets with the applicants. Council may wish to discuss this early on in the process this year so that there is some consensus on how to proceed. Recommendation: Direct staff to provide Council with all applications received for Boards and Commissions until the first interview date; and retain the right to readvertise if an inadequate number of applicantions are received. Eligible Appointees: Attached is a list of the individuals whose terms are expiring and who are eligible for reappointment, and their attendance record. Recommendation: Direct staff to contact all board and commission members whose terms are expiring inviting them to apply for reappointment. /6 fr Boards and Commissions Expiring Terms October 25, 1990 Page -2- Park and Recreation Advisory Board: Mr. Johnson' s and Mr. Tomczik' s terms will be expiring the end of January. The Park & Rec Advisory Board is just starting to meet to get geared up for when they take over the first of the year. They have both advised Barry Stock that they would be interested in being reappointed for a three year term. Because they really haven't had an opportunity to serve on this new board, Council may wish to reappoint them and not invite additional applications at this time. Recommendation: Direct staff not to advertise for the two openings on the Park and Recreation Advisory Board because the current members wish to continue to serve and have been on the newly created board only a short time. Board of Review: Council may wish to include in the advertisement the Board of Review. Last year was the first year that the City Council appointed a separate Board of Review. It consisted of five members: two Councilmembers, Gloria Vierling and Robert Sweeney, and three citizens, Eldon Reinke, Bob Turek and Dick Marks. Recommendation: Direct staff to include the Board of Review in the advertisements for applications for openings on Boards and Commissions. Summary; Staff will follow up on advertising, posting, and mailed notices on accepting applications for filling the expiring terms on city boards and commissions. A letter will be sent to each member whose term is expiring January 31, 1991 inviting them to consider reappointment, unless Council advises otherwise. RECOMMENDATIONS : 1. Determine the final date applications will be considered. 2 . Determine if members, whose terms are expiring, merit reappointment. 3 . Determine whether or not to advertise for openings on the Park and Recreation Advisory Board. 4 . Determine whether or not to advertise at this time to make appointments to the Board of Review. /4t CITY OF SHAKOPEE BOARDS AND COMMISSIONS TERMS EXPIRING JANUARY 31, 1991 Planning Commission: Dave Rockne - 3 excused absences (illness) Joan Lynch - no absences; new; filled unexpired term of Gene Foudray Energy and Transportation Committee: Debra Amundson - 2 excused absences John Drees - 0 absences Park And Recreation Advisory Board: Steve Johnson - attended Oct. 23rd orientation Robert Tomczik - attended Oct. 23rd orientation Board of Review: Eldon Reinke Robert Turek Richard Marks Gloria Vierling Robert Sweeney Building Code Board of Adjustments and Appeals: Gene Juergens - no absences Bob Turek - no absences Housing Advisory & Appeals Board: (no meetings in 1990) Gene Juergens Bob Turek Shakopee Public Utilities Commission: Barry Kirchmeier Police Civil Service Commission: Virgil Mears Cable Communications Advisory Commission: (no meetings in 1990) Larry Moonen Community Development Commission: Jon Albinson - 2 excused absences Charles Brandmier - 2 excused absences Community Youth Building Committee: Lavern Johnson, Gwen Solseth & Joyce Bassinger CONSENT MEMO TO: Dennis R.Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Request for Deferment of Special Assessments DATE: October 24, 1990 INTRODUCTION: The City has received an application from Francis W. and Maude Conrady for the deferment of special assessments against their property as a result of the construction of Market Street North of 1st Avenue. BACKGROUND: As you are aware, both Minnesota Statutes and the City Code have provisions for Senior Citizens to defer their special assessments if it would be a hardship for them to make the payments. Mr. Conrady has completed an application stating that it would be a hardship for him to make payments for the special assessments against his property as a result of the recent construction of Market Street. According to Mr. Conrady's application, he and his wife do meet the conditions outlined in the City Code. ALTERNATIVES: 1. Approve request. 2 . Deny the request. RECOMMENDATION: Alternative 1, Approve the request. REQUESTED ACTION: Approve the application from Francis W. and Maude Conrady, 720 Bluff Avenue, and grant deferment of special assessments to parcel #27-004058-0 for the 1988-6 Market Street public Improvements, pursuant to the conditions outlined in Section 2 . 82 of the City Code. JSC/tiv CONSENT I b ,,,,,} CONSENT Memo To: Dennis R. Kraft, City Administrator From: Gregg Voxland, Finance Director Re: Farm Lease for 1991 Date: November 1, 1990 Introduction Gene Hauer has inquired about renewal of his farm lease for 1991. Background The Hauer family has farmed the land in the north part of Memorial Park for may years. Since the City acquired the land for a park, it has leased the north part to the Hauer family for continued farming. A few years ago, the City checked around for other interested farmers and found none. There are no current City plans to use the area being farmed. A lease form has been sent to Gene Hauer for his signature and it is to be returned for City official's signatures. Mr. Hauer pays the taxes on the land and $250-$500 in rent depending upon flooding conditions. Action Requested Move to authorize proper City officials to execute a farm lease with Gene Hauer for 1991 under the same terms as 1990. Gv:mmr FARM.LEZ #1G n , Memo To: Dennis R. Kraft, City Administrator From: Marilyn Remer, Personnel Coordinator Re: Status of part time custodian Date: November 1, 1990 Introduction Pursuant to your request, staff is requesting Council consider authorize changing the employment status of Rose Mertz, Custodian from part time to fulltime. The city' s current custodial services are being provided for by one full time and one part time (80%) custodians. Background Prior to March 1990, the city employed three part time custodians to provide custodial services for a total of approximately 130 hours per pay period. Two of those individuals resigned and the City authorized the hiring of a full time custodian/maintenance worker plus retained the services of the part time (80%) custodian for a total of approximately 144 hours per pay period. Charles Fuller, the full time custodian started May 29, 1990 and was given flexibility to organize the schedules for the cleaning and maintenance of all city buildings. In the five months that has passed, a regular routine cleaning schedule has been established. The Building Official has also included adding the fire station and the youth building to the cleaning schedule. Formerly, maintenance and cleaning in these city owned buildings was not being done at acceptable levels. Rose Mertz is authorized to work 80% part time or 64 hours in a two week period. Due to the addition of cleaning the fire station and the youth building; plus the fact that the full time custodian is spending some of his time doing maintenance work, Rose ' s hours have increased to 78 . 0 hours a period. (80. 0 hours is full time. ) LeRoy Houser, Building Official is the authorizing department head for the custodians. He approves of this schedule and has received compliments from other departments regarding the improved level of cleaning and maintenance. The Finance Director feels the 1990 General Fund Budget overall should be sufficient to cover the additional wages estimated to be $1, 300 . The 1991 Budget will be revised with no net increase, since we will be incurring savings as a result of our custodians performing maintenance duties which were formerly contracted out. Alternatives 1. Authorize full time status for Rose Mertz . 2 . Reduce current cleaning schedule to accommodate Rose Mertz ' s part time status of 64 . 0 hours per payperiod. Recommendation Staff recommends alternative #1. Action Requested Move to authorize full time status for Rose Mertz effective immediately. /G/a C..)(4 * (4 * (4 * 43 43(a * 43 * 43 * W C.) * C4 * 43 * (a * (4 I_ 00 * 0 * 0 * 000 * 0 * 0 * 00 * 0 * 0 * 0 * 0 C) co A A * A * A * AAA * A * A * A A * A * A * A * A X CO 00 * 0 * 0 * 000 * 0 * O * 00 * 0 * 0 * 0 * 0 m 0 CD CO * CO * CO * 00 CO CO * 00 * 0) * A A * N * N * 0 X. 0 A WW * I.. * (O * AAA * 0 * 14 * A A * CO * 0 * VI * 43 X C) M Z - O < 0 0 -41 I-444-• IF IF F.I-I- IF IF 1.444-4 r I-- IF - > 00 0 0 000 0 0 00 0 0 0 0 -I U) �� -, �.,� - � - -. - m x CJ C.3 w 43 43(4(4 w CO 4343 w (4 C.) w D 14 14 14 14 14 IF I 14 14 ►-14 F. 14 14 14 X �4., \ \\\ \ \ \� -' - \ - 0 CO CO CO CO CO CO CO co CD (O CO CD co CO CO 10 00 0 0 000 0 0 00 0 0 0 0 m RI D 3 0 I-14 14 I- 00 CO C Z NNNN VV V)VI NN -I (.J 0000 0000 NN CAC) IV144-. VV D)0) UI VI NN (O0) (DCO NN NNNN NVI I4 I4 CO A A VV 00 C)C) I-f•-• 0)4- U)Ut VI C)) AAAA CO CO 4343 CO A A 00 00 A A NN 0VI C4 C4 00 01 C)(A0 (DCO NN 1401- VV 00 (O CO (fl V) I * * * * * * * * * * 00 C) C) 000 CO CO D D m D D rV mm D x DDD D 73 ZZ -a m 0 r-r- 73 D aaa a < 00 -11 Z r 0 r r 03 3 L)G)G) -I D x x D D rr N Fl 0 Z 00 > - < 2'* r m m DD 0 rrr I27 0 Z 0vv m m CDDA O 0 > D X mm 0 Xi Z m 0 C •r(-14-11 Ixi -a XI XI Z a T 141 m IA 0 000 Z 0 C)C) 2. m -c cn O 0 00 z --4 «< D FI 0 7O Z) XI C') COm C a I--( Cl) -4RI XI -I-f m m U)U)Cl) 'O 0 '0 U) N C C FI mm D +O CCC Xl C 77C C Cm < -I r-r- C C XIa7A 0 )-I.9 I-I m RI m I-( I-C -"7-I1 I -I1 'i 2 17 -a Cl) 1 r 3 2 X C)C)C) Cl) C) <1.444 I-I 2* < -1 C I 14x mrnm m m !2•m m 0 y mm 44 N m M N 111 < 1 -0 Cl) 2 Cl) 0 Z Z D D D D C 03 C) V -( -(-(-( -4 CA 0 m I-( 0 PO XI -I M 1-d I.4 -C N Z 00 0 0 000 N 0 00 0 0 co 0 D 1414 IF IF 14.414.•r (..) IF I-14 IF r 14 F. 0 I I I I I 1 I I I I I I I I I C) AA A A AAA A A AA A A A A 0 4343 N N NNN CO N (4N N 43 CO 43 C V Z N N 43 43 I-I---I- N. I- VII- F. IC) NJ C) 0 Z 1414 N N VI V)V) O V1 00 0 I I I I I I I I I I I I I I I (4(a W CO A A A VI A (O CO A A 0 14 2 1'414 I-,- N CJ 43 43 V IV 14 14 (4 14 0 CO 0 1414 F. I. (4N CV 0 V 1414 14 I- O A • 1 1 I I I I I I I I I I I I I (4(4 (,J W A A A A A CO CD A A 0 I-- I.4 N14 14 N 1.4 N31.4 14 N 1414 N 14 0 00 Z C O) C) I- V a) 0 N 0 0 VI Cfl 14 14 it 14 V V 14 C.3 V1 I W A A V •0 I ✓ 0 C) • O O /- m it 0 I -o Cl) D * * * * 34 * * * * * Cl) G) * * * * * * * * * * > m * * * * * * * * * * 0 I i 1 I 1 I I I I I m C) C) C) C) C) C) C) 0 C') C) N V) N 0 U) (/) Cl) co H N 14 WWW * W * W * C4 * C.J * CJ * W * W * WWW * C4 * p- 000 * 0 * 0 * 0 * 0 * 0 * 0 * 0 * 000 * 0 * C) (.0 AAA * A * A * A * A * A * A * A * AAA * .0. * X CO IN)NN) * N) * N * N) * r * 1.- * p. * r * I-p.p- * O * rn 0 AAA * N) * r * r * CO * 00 * V1 * W * OOO * CO * C) V1 V1 CSI x p•- * CO * A * N * (0 * 00 * A * 0 O O * V7 * 7C C) H Z -1 0 < 0 I::, TI b-.....( -- I• 1- p- )-. p- p. (-r(- p- A 000 0 0 0 0 0 0 0 000 0 -1 N W((4 C4 w w w (a CO w Cow C.) w D 1-.1...I-. )•-• ►- r 1- I-. p- r r 1-•1-• r ' 7C \�� \ � \ ��� - 0 (0(0(0 (0 (0 (0 CO CO <0 (0 (0(0 CO (0 v 000 0 0 0 0 0 0 0 000 0 m m D 3 N N 0 C Z W N N N) W GJ r r co CA CO u11-• r I-. -{ AAV N) 0)0) NN NN VI V1 00 co CO 1-(0O)CO Vi V1 A NCONI- CO CO 0000 00 V1V1 00 V V NN ANO° AA 01 0,40(4 0)0) V1 V1 WW CO CO 00 AA 00 1•-00 COW 0)0) V 0000 V V 00 '-i- 00 00 V1 LP 00 01(40)0) C0 CO V1 * * A * * * * * * * * C-1 4 4 2 0 CO G) G•) rn m C)0 C) C) I.11-11-1 Z D -4 D Cn C) D 0 0 0 r- 333 -I < m XI 0 C:) z 333 D 222 0 2 Z m r mmm CO < DDD rn rn 1.1 D -71 zaA rn -C-4-1 2 Z Xi Z 0 000 -0 Z 000 C 222 -i X CO 0 a, ADD 1 -( 0 NDN O C .P3 N m I-r-I Z A DDD Z 1 0 co N AAA P.4 _ rrr m Cn m Cn(n CO Z m mmm -c 0 z v 12 T1 0 A V)V)Cn m 222 X MMM 0 C)C) .p ZZZ 000 rn M 0 --1 M 23 V)V)Cn "0 -I -C C) •v V) m 0 CI)U) MI 1-4 c c c x, xi xi z C 0 -4 C C xi -i -ovv 0 A A 0 0 -v C 2732 H m - -v- -11 < < -n - pr m-n T1 rrr m m C) ( v zAA -Zi H*-11-d N r' 2 CO 1-1 0 0 0 mmm m C:) rn m NNN xD 2. 9' xi U) > 1-1 01 5?* U)) < a < pr v33 -a C) N Cl) m z 70A3:0 c ,3 C C -11 -C 0-4--I O 1-. 0o 0o C < -v M Z -i ►-1 N 0 1.1 V) pr 0 -.1 -I Z V00 V 0 0 00 0 0 0 0)00 0 A I-I--r r r I- A r r r 0)1-p•• I-• C) I I I I 1 I I I I I 1 1 1 1 0 AAA A A A N A A 0. AAA A 0 NNN C4 C.) W W W N N VI N)N C.) C 1-•1•.r 1-- W W 0 r I- W r r r N z 000 O O 0 N 0 0 N C0 C11 V1 0 -( 1 I I I 1 I I I 1 1 I 1 1 I V CAA (0 A r 0 A r A CA A A 0) Z -NN CO 1- N 0 N N A VNN 1. 0 H p-1-• N r 0) 0 1-• 0) 1- V(0 00 1- I 1 I I I I I I I I I 1 I I V CAA A .0. r 0 A 1-• A AAA W 1-.1 1-V1 N 1•- )•-• N 0 N) N A 1--N N I-• Z 1-•1 • coCO1 < --h - I-•I- p.. A CO -.4 N N 0 O O 0) 0 0) Vt V) 4t r /-.1-./-. 1- A 1- 00 r 0 0 0 V1 CO -0 I Cr • 0 O •-• m IC 0 m -a C* * * * * * * * x. * (() GA') * * * * * * * * * * A rn * * * * * * * * * * G) I I 1 1 I I I 1 I I m C) C) A C) 0 C) C) 0 C) C) N V) N N N Cl) N N Cl) U) N W * W * W * ; t :: ;;; 1 ; 1 * W * WWWWW W* O * 00A * A * AAAAA A* N * NNNNN ND * tO * VVVVV 0)* A * WW00 0 * IJ1 -11rr rrrrr r0O 00000 OwWW WWWWWrrrrrrrrtOCOtOtO t0 t0tO0 0 00 000 0 m m D 3 O NN N r Z 1...I-. i-•-• NN 0v10)0o NN W AV V I-.i-. VV WW AA Nr 0)A 0)0) r 0 V VC) F-1- Co 00 NN 0000 00 (7)VV/- UIU1 0)VrO VWNr NN 00 NN 00 0000 00 A W V W I.-.i-. 00000 0)U1 UI 0) VV 00 U1 U1 00 AA 00 VVCOr 00 0)00) 0000 CD CO * * * * * X. * * * * Do3o C3) 13-1 D Orr 1r-1 01 01 XIaz 3 I D Z n A88 Z Z NNN D z C NNVZMM fANln XI --I m 00 G) m CO N CA 0 D m !?.Re R') 0 0 XX -t A Z 0 73,3 333 0 73 0 rn 0 m T-Dn 000 C ) I-IZ 1-4 -0 000 RI 0 Z r- x C) -< AAC) xi SSS m -I-I� O 000 - m 73 -4 v C m x a a Co -t--I 1713-0 CO 1-+ > m 0 mm r aA aa73 C rn D 1 . H Cm ZZZ 0 DD 000 -a 1 1.1 '1 r 1-/ -4-I-1 C) <G m -4 M '0 (/)CO N 1 r, I-- I I-I- OwCA1-1 0 m m m m m Q. D Xi m > I.1 !H R+ X11 73 73 Cl) 0 Cl) CZ) < CO Z -1 N)U) «< H O XS I-11-1 -I NZ 1...11-4 0 . 1 (0 -I-4 0 0o0) O O .100 0 r0 O)NO 0 D r r 0) r r Wrr r 011-* NWr r C) I I I I I 1 1 I I 1 I I 1 I I 0 A A A A A AAA A AA AAA A O CO co C.) CO N W W W N) W C.) W W W N) C W N Ir V C.) Oo 00 00 CO C.)C.) r r r I"' Z 0 0) O O N 000 O 00 000 0 I I I I I I I I I I I I I I I I,••• 0 VI CO A Vrr 0) I-.I... U)N r W Z N 0 V C.) N) CO 1.11 CO CO t0 N 0)V W N) 0 ✓ 0 co O 0) r t•)N N I- r Co 0 C.) I I I 4 I I I I I I I I I I I C) A Vrr CO 4-*i-. 2...g..1-. CO 1"I N) 0 r N) N WUOVII N CON 4-.4Of r < I-. c0 0 v I-. N OD CO >1t r N W CO A r 0 co 0 03 v I V O N) • 0 O ►- co * O X -v t/) D * * * * * * * * * * N C) * X. * X. * X. X. X. * * > m * * X. * * * X. * * X. 0 I I I I I I I m C) C) C) C) C) Z Z Z Z Z 7) 7c CA N to Cl) N W N N N COlA N CO W W W W W W * W W * (4(4(4(9(4(4 * W W * (4(4(4(9(4 * WW * W * r 000000 * 0 0 * 000000 * 0 0 * 00000 * 00 * 0 * C) (0 AAAAAA * A A * AAAAAA * A A * AAAAA * AA * A * _ (0 AAAAAA * A A * AAAAAA * W W * WWWW( * WW * W * m 0 WWWWWW * N N * * (0 (0 * (0(0(0(0(0 * 0)0) * C) * C) AAAAAA * (0 00 * NNNNNN * C) NI * 00000 * (0(0 * 0 * 7C C) M z 1 0 -< 0 0 T1 N r r r rr • r 000000 0 0 000000 0 0 00000 0 0 0 -I N \\\\\\ \ \ \\\\\\ \ \ \\\\\ \\ \ m x WWWWww w w wwwwww w w wwwww ww w n r r r r rr r ' X \\\\\\ \ \ \\\\\\ \ \ \\\\\ \\ \ 0 (0(0(0(0(0(0 (0 (0 (0(0(0(0(0(0 (0 (0 (0(0(0(0(0 (0(0 (0 v 000000 0 0 000000 0 0 00000 00 0 m M T. 3 co0 1-.N A A WW C (1()1 0CON VIV V0 WW VNNN-IV 04-.0 Mm -4 CJNrrrC rr 00 rOWAONO WW NN VOCo(0vv NNO 00 A0000r 00 00 AC°ArV0N AA WW ooNWNaoao C)WW 00 AWAVAAA rr 00 AAmrWroo rr (0(0 441014710(JI(fl wNr 00 NO)ooNCA 00 00 rO0W4.11(A AA OW 000000 V(JA 00 I * * * * * * * * MMMWmv x m 000000 Z z ZZZzz 33 3 DDDDDD > > N N ---M-v'O A 1 NNNNNN M M <<<<<ZZ < mmmmrnm A�==A= 0r x 333333 XXXXX 00 0 iiiii 000000 Z fctiRel�l�ft*R* �1�1�1�)-) EE N Z mmmmrnm v aXIWaXim D kb, >>>>>> rmmmmm -A« 0 0 ««« N NNNNNN 0C)0C)C) Xi N D NNNNNN XXXXX 'T111 C) 00)0000 0 000000 MM 000000 N 000000 MM ( 0 MM 0 zzzzzz M 0000C)0 73 Z m C) A N 1 m m 00000W 1 m MM-ammm C C OC)C)OA mo 3 M 000000 > 0 000000 w 1.4 0C 0 1 00000n < '1 '1'1'1'1 1'1 r r 00000 CM 0 1 (T1 M M 00000 'o r M 3 3 3 3 3 3 r N NNNNNN 1 -4 W W__W M 0 >>>>>> m m m m m rn m M M 00000 3m rn m MMMMMM 2. M aaWaXIz m m DN C N ZZZZZZ < <<<<<< N N MaWza M m C) 111-+-11 N MMMMM z r 0 C f1 7f T1 fl M -4 M W CCCCC M N ZZZZZ 1 1'•I 00000 M N 0 1 Z 000000 0 C) C0)WNNO 0 0 CC CC CC CO Co 00 0 D r C) C)C)r(ll(r r I- AAAAA rr r C) mill 1 I 1 1 1 1 1 1 1 I 11111 I I I C') AAAAAA A A AAAAAA A A N N N N N AA A 0 N N N N N N W w (9(9(9(4(4(9 W W W W W W W NN N C (9(4(4(9(4(9 W r v V 00000 W r N Z 000000 0 0 000000 0 0 NNNNN NO N -1 1 1 1 1 1 1 I I 1 1 1 1 1 1 I I 11111 I I I WWrrrr A 471 (11()1(1(31()10 A A 00000 WW A Z N.)r CO CO CO Co N V CO V CONvr N N 00000 NN A 0 r r A N r r r (0 0 N r r 0 r v v 00000 rr r 1 1 1 1 1 1 1 1 1 1 ( 1 1 1 I 1 V I I I 11 I (9(9 r r I r A A AAAAAA A A 00000 W w A M NJrmoo CC CC N r N N 00000 NN A Z A A c0 CC CC CC C)CC r 0 0 0 V vv V V 0 W w A A V C)A A W * r V V (0 VV1rvV 411 4- m Co (0 'V I • 0 0 r 1 (0 * 0 3 m N A * * * * * * * N G) * * * * * * * A in * * * * * * * 0 1 I I II 1 1 m C) C) C) C) C) C) 0 0 0 0 0 0 0 0 A /G a WWW * W * WW * W * W * W * C.)CJ WW * W * W * W I-- * 0 * 00 * 0 * 0 * O * 00 00 * 0 * 0 * 0 C) (0 AAA * A * AA * A * A * A * AA AA * A * A CrU * A m O CR ) * U1 * U1 U1 * U1 * l/1 * A * A A A A * A * A * 0 * (0 * VV 01 0) * U1 * A * W C) WWW x- V * AA * 0V * N * ) * 00 (O(0 * V * N * A T. A M Z - 0 < 0 4-4-14• r 4-4- r r r 4-4- 14-4- r r 4- > 000 0 00 0 0 0 00 00 O 0 0m = WWW W WW W W W WW WW W W W > rr4- r 4-4- r 4- 4- 4-4- 4-r- r 4- r 7: ,,�� \., \ ....Ns \� - 0 CO CO CO CO (0 CO CO CO CO CO CO CO CO CO CO CO m 000 0 00 0 0 0 00 00 0 0 0 m D 3 0 U1Ut C z 4- r4- V V 4-r-- NN r -1 N r 4-4- O A 01 AA 0)0) 01 1.71 U14-A V CJI N 1-4- 43I- NWU1W 00 A V V WW 0)0) 0000 -4-0 (04-00 0)0) AA CD 01 N CJI 0V U)U) 0)A N 0000 a)O) 00 1--4-0 Ut Ut O U1 Ut CO CO NV -14-001 AA 000 AA 0)O) 00 00000 01 U10 0000 WW NN * * * * * * * * * * * 07 03 CO N (n(n N N N 33 7373 X) DDD C -1-1 2 2 C) DD 00 > m D 07372 13 7373 > D 2 7773 00 0 0 -0 73 73 73 m rn rn 7: 7: 1-1 1-4 rr D D 1-4 a m < -c<< z 1-+14-1 0 0 r- r r C)C) 0 m D AC) -a - r`+ -<< X 7C Cil CnCCA 3 22 N Z M m zZ mm = Z a 0 X000 A a� m m 77 mm ZZ >0 N G 0 X X C) C/)C/7 M 0 z 33 mm 7: m C) 7C 7:7: D a n rr m m as r 0 m M m 73 2323 -a a > r 0 m N 0 7173 I?* Cl) Z 14-+H M 7C N Cn CO Z M R10) C) 73 C 0 C/7 C/) a � 0 -0 0 N 1--1 N m xl m C)-1 00 W N m 00 1-+ -1-i-1 CO CC m -a 0 0,3 r-r-CC 0 r -I DDD '0 -fl a 0 0 C ZD 00 -0 C 0 m G G G -0 -0-0 rr -n /-1 -n< G)G) -a 1-23 G) 3 m m rn r r-r 13 -a m I- 13 3 0 m m rrr 1-1 N $2,*I- 33D m 3 > m m mm 3 m 3 D 12*Q*R* N NN > A > ZZ N H Z C7 1-1 G H 0 C) Z Z (n(nU) Z Z 2N -1-1 ZV XI CCC -1 -i OC C00)00 00C -1 (n(n(n NI„) w MMM 0 0 N(nN -4 Z -1-1-4 4-00 0 00 0 0 0 00 00 0 0 0 > A4-4- 4- 4-4- 4- 4- 4- 4-4- 1--1-- 4- 1'44 1 1 1 1 I I 1 1 1 1 I 1 I 1 1 I C) AAA A AA A A A AA AA A N N C WWW N N N N W N W W N N N WWW 4- 4- W W W W W W Z N N N 0 1-- 1-- CO )"' 0 0 0 0 0 0 0 0 0 0 0 0 I 1 1 I I I i I I 1 1 1 1 1 I I 1-1--1"'- (.3 W W W 4- 0) I I-- A 4- W A N 0 AVN I- Ul4- r N W NN Noo r N N 4-1- 4- 14-1-- 4- U1 4- 00 00 4-4- W 0) 4- • 1 1 1 1 I 1 1 1 I I 1 I I I I I A N 4--4- CO W W W 4- CO 4-4- A4- W N N Z AVN 4- 4-4- 4- N N N N N00 1- G 4-4- 4- W 4- W N CO 0) it 4- 0(0 CO 4 004- V 0) 00 (0 CO(0 '1) 1 CO N U) O 0 1-- Co It 0 I v (n > * )4. * * * * * * * Cn 0 * * * * * * * * * >0 m * * * * * * 1 1 1 m I C) C) C) C) A C) C) C) C) 7: CO 7: 7 UI 7 y crl (4 * (...)CO * C.) * W W * (4 W(4W W * (4(4 * W W W * (4 * CJ * I- 0 * 00 * 0 * 00 * 0 0000 * 00 * 000 * O * O * C) CO A * A A * A * A A * A AAAA * A A * AAA * A * A * x (0 00 * 0)0) * 0) * 0 UI * U) U101 U)0 * 01 Uf * 01 N N * (fl * (11 * m 0 0 * N N * 0 * CO(D * 00 CO 00 00 00 * V V * a)a)a) * Cu I * A * 0 0 * 0)0) * 0 * a)0 * r 0000 * a)0) * NNN * I. * N * X C) M Z -I 0 -< 0 • 0 --1 4- 1-4- 4- 4-4- 4- F-►-r.4- r-4- 4-4-1 4- 4- D 0 00 0 00 0 0000 00 000 O O -( N �,, �� - ��.,,, �., ��� m x w (4(4 w (a(4 w (4(4(4(4 (4(4 w w w w (4 D 4- 1-4- 4- F-4- 1- 4-4-4-4- 1-4- 4-4-4- 4- 4- ' X \� \ �� - •-......,...,.., -\ \� \ 0 CO (D CO (0 ID CO (0 CO(D(0 CO (.D CO co(0 CO CO (0 v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m D 3 0 C..)w r C Z 00 00 A W N 4-I- (4 r 0)0 -4 A (OAA (4(4 0)A N (4(4 1-A(4 N I- CO A A 01000 VI (4(4 CO 4-VA 4-r 0)001 4-4- 0001(0(40 000 N N V(0 0 0 VV ✓ I-•4--0 AA 0N00 NN COCOA 0)0 000 A00)00 VV WW UI (OU1A NN 00000 0)0) NN000 000 0)00)0 00 Nut * * * * * * * * * D £ < << C CCCC CC -1-4-1 -1 N 1- - N XX V) MM1-(I-1 1-11-1 -IMM 0 D 1-11-1 4-1-1-4 << D v 000 I 03 IM1-I I1 ZZ E 0000 mm I- DD 14 G)G) 4-n G)G)G)G) 2301 -I-4-I 0 m D 33 Z CO VI Ci) 030323 01 Z Z C 0 NV) C) mm - 01732303 MN mmm m -1 1-(- mm mm -I-( mmm Z -( 0 1-I ZZ G 00 0 --4i'Z'1-4-( � D 0 23 C) m m m I DDDR 1- m m U)N 1 I-4-1--(- y1 U) m m I-1- C C C) vv (4)NV)V) 33 m C)X vv mmmm z z Z 0 1-+ I-1'- 21=73= -4 23 03 z -<-< «« M v m 23 A r( N rn 23 m PV) C 0300 -I 01O013N 00 XI 034/) V) V) Ii .0 AC -I 4-r m m1-I-C 00 ms-c C C � 300-0 zz Z0 1-1 I-I D r GC)CC) I- v v v m I i G)C)v 11-11 -(G)v v v I Ti y r 14 _ V) I- I- 1- 3 311-1 - DI 3D 3314-+ 2*!* 3M M M 0 D 3*V) m 3).3:* 0 CDDm Dm m m Cl) Z 2141-+N (/)0 1-40 (/) V) N 1-1 N N ZZ m 11ZZ 00 Z 0 z Z -'1-'1 71-1-4 X -1 23 -I -4 0 0 0 1i 0 1 00 v N V) 1-( 01 0 Cl, z Z -4 0 00 1- 00 0 00000 00 000 0 0 D 4- 4-4- A 1-1- 1- 1-.1-.1•-1.. 4-1.. rF-1- 1••4 I. C) 11 1 1 1 I 1 1 1 1 1 1 I 11 I 1 I C) A A A A A A A AAAA A A A A A A A 0 N NN (4 NN (4 CD 1\.)N N (4(4 WNN N N.) C C.) (44- V WW N 00W(44- 03 CO 00(44- 4- 1- Z N N 0 O O O 4- P.3000 00 000 0 0 -i 1 1 I I 1 1 1 1 1 1 1 1 I I I 1 I I (4 0)A - W 4- 0) 0 ACJ A A 4- 0)4-0) 0) A Z NJ (4A A N00 N ON4-A I-V N 0001 N A 0 4- 1-4- (.) 4-4- 1- 04-4-1- 1-4- N N CO NJ 4- I 1 1 I I I 1 1 1 1 1 t 1 1 1 1 1 1 (4 0)A 4- (44- 0) 0 AW A Ar 0)4-0) 0) A M N NA A N00 N ON 4-A 4-V NJ 0001 N A Z CO 1-.1...U1 (,J (4 N < V 000 A A 0) A A A CO 0 0 0 *$ 1- N 0 0 4- V V N 4- CO 73 1 • 0 0 l- e c St 0 • 1 m v N D * * * * * * * * * V) O * * * * * * * * * * * * * C)m I 1 I , I m C) C) C) CI I) C) C) C) C) C) 0 0 0 0 0 Cl) 0 0 (/) 0) W W W W W W W W W W W W W W W W W W r . O O O O O O O O O O O O O O O O O O 0 CO A A A A A A A A A A A A A A A A A A S CO CO 00 00 CO CO CO CO 00 co Co Co co CO 00 0o 00 00 co m o ✓ r r r r r r r r O O O O O O O O 0 0 00 V 0) 0 A W N r O W M V 01 0 A W N r 7 0 , 1-4 Z -I O -< O O T r r r r r r r r r r r r r r r r r r D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o m 0 W W W W CO W W W W W W CO W W W W W W n ✓ r r r r r r r r r r r r r r r r r 7C CO CO CO CO CO CO CO CD CO CO W CO W CO CO CO CO CO m O o O o O o o O O o o O O O O O 0 0 m D 3 O rr CZ rr WW NN NN WW AA AA WW -1�1 -I 00 AA rr 00 00 0000 yr WW vV 0101 WW 00 rr NN AA 00 -1-1 NN A 0000 00 00 WW COO) 00 0000 0)0) 00 00 v-.l 00 00 rr CAO) rr AA NN CO 00 00 00 00 �� AA 00 NN 00 00 00 00 00 00 NN 00 00 00 '-I 00 00 00 00 0000 00 00 ($U1 00 00 00 00 00 00 00 00 00 00 U * * * * * * * * * * * * * * * * * * * 3 3 0 3 3 3 r- 1- N M S l C. m 0 1- -4 0 Z Z m 4-4 -4 C 0 0 m N H 0 0 1-4 C D 2 > v Z > Z I C D 0 -ri x 2 XI CO MI Z m CO 7, m - z n -I z m -< CA 0 < 2 -I m bD-I < m 0 'n m Cn C 0 0rn 0 73 0 N r 73 r 1 C)) -I D r > -4 0 O 1-I C < 0 a 0 '-fl D D C) 0 m 0 Z Z >, 4 rn Z >J r 3 W A 0 m 0 0 Z m -ft 0 a D C) M -4 0 r- m Cl) M m 0) A m m 0 m z -i a -n 0 n > D M m U) 1"I > 0 r- Cl) Re 0 0 3 M 0 1.4 tti m 0 C) 00 C) C) Cl) -4 M M N 0 In 0 rn -v A m 0 0 0 C) -i 0 U) C) C) 0 4-4 C C c C C 0 0 Z C C 0 0 D C C 0 0 0 m Cl) 1-4 0 4-I '1 -4 N N < 0 r -10 r M 0 0 C) C) m D A C> A 1.4 m Q' 3 m 3 0 C )) Q' Q. C) C)) Re m C)) C)) C)) R1 Cl) Cl) Re Cl) Cl) Cl) X.t- t N '-I < M C C Xi M C 3 M 7a M 0 CO Z 2 ret CO 07 m m Cl) 0 > rn m m N Cl) xi -I -I -41 N U) -ft -ft C Cl) -I 1-4 C) C A C) C C W A C C C m Z M M Z Z Cl) 73 Z 2 Z 1.4 0 N M 0 0 M M 0 0 0 f• v v v -4 -4 0 0 0 0 0 0 00 0 0 0 0 CO 0 0 0 CO CO m A ✓ r r r r r A r r r A A r r r A A A 0 I I I I I I I I 1 1 1 I I 1 1 I , I C) A A A A A A N A A A N N A A A N N N 0 N W N N N C.) C.) C.) W W W W W W N C.) C.) W C ✓ 10 W r C.) r 0 oo CO CO 0 0 C.) CO r 0 0 0 Z 0 r N 0 N 0 N 0 r r N N 0 r to N N N -4 I I 1 1 I I I I I I I I I I I I I I ✓ r C•,) r A r 0 A r r 0 0 N NN C 0 0 0 0 O) 0) N W 0 coO) N C.) 0 0 ✓ r r r 0) r 0 r CO r 0 0 N r N 0 0 0 I 1 I 1 I I 1 I I 1 I I I I I I I I 0) 0 0 0 M ✓ r W r A r 0 A r r 0 0 C.) N 0) 0 0 0 4 0) N N O) N W 0 N W N 0 0 r r 00 co CD CO CO CO CO CO r -1 CO r W C..) �1 r Yt r 0 C.) r A A 0cc) CCY) C) 00 W CO0 CA A C.) 0 r N) COD Co00 CI)r -0 I N CD CO r 0 CO 0 0 r CO W 0 X N D Cl) G) > m G) m V * W W W W W W W W W W W r * O O O O O O O O O O 0 C) tD * A A A A A A A A A A A x tO * co 00 00 co 0o ao 00 03 CO CO 03 rn 0 * N N N.) N N N.) N N N N r C) • * (0 00 v Of 0 A W N r 0 CO 7C A H z -I O < 0 0 rn r r r r r r r r r r r > O O O O O O O O O O 0 v CO \ \ \ \ \ \ \ \ \ \ \ m x W W W W W W W W W CO W D r r r r r r r r r r 'r X \ \ \ \ \ \ \ \ \ \ \ 0 CO CO tO CO CO CO CO CO tO CO CO O 0 0 0 0 0 0 0 0 0 0 m rn D Of r W 0 r or NA 0 WO WW rr C A WOUI UIN 0.-.1C130 000 rr rr rr 00 WW NN OW NN -I W 0)00 rr0)v A0r0 Wt0 00 0)0) WW AA AA rt- 0000 0000 00 C..)4) W 000vvvWrv000vA00 00 NN 0000 0000 NN NN NN vv 00 COW (O(0 r 000)WWVU1rw000 pv 00 AA vv 00 vv 00 (Om 00 00 00 (0(0 00 crimvv(00WUIN00Wr 00 00 0000 0)0) NN (0(0 00 00 00 00 0000 * * * * * * * * * * * 1Z -4-4 C 0 Cl) CO m -o z 0 3 0 'n-1-1-n-1-nmm n-1-n-1 , r1 > D tr -o 3 0 D < x Z -I CCCCCCCCCCCCC N Z a 0 m m 0 XI D < < D Z Z Z Z Z z Z Z Z Z Z Z Z Cl) x Xi r CO > < r 0000000000000 C O m < > m !' 0 m Z r 1n 0000 v v00WNN Nrr0 1-I 73 r 0 fxn x Z Z 0 r 0 ArWra)U1rUIC.)I VIAr I 1 0 0 ►AXI-1 H 0 N < W -< 0 0-4--4-4-4- -I-4-41--I--1-4-I m E 0 C 0 3 C C m u) 0 A C) 0000000000000 = z w r D m 0 .1 = C) D x -4-1-4........-I-I U) -I Z -4 N 0 < x A m DDDDDDDDDODDD 0 G) N A 0 () 0 A 0 A W Z m T. 0 UI 0 00 C0 Z 03 1-1 < C) m C) 0 03 r N RI a M-000rrr0NC7x--40 C) m N -0 rn W m R1 m -I 3 H 032.-4mto(0(000Azam 0 C 73 C)<OEo000DDCVDDZ 0 C m 0 0 C 0 0 C xi xp 0 C mmm rn(000rM-4M Zn IH -0 '71 N 0 M N 'n Q01 zx-4 Cl)m A m r v v m < n 3 r 1-41-4,-1>m› ►+D I 1-4 to r011IXX0zr -ir 0 X m m 3 D z 3 Mr m aC-Ovlornr 33. -4>Z170= -C1-4 1 .73 IN CA < MZ r M .< U) m00000 C m Z z -I z Z < N m CZ 0«1*Wm Z T < -4 N ..I C 1•,I ND MT-0-C= 0 C W '0 -10 m m< 0 N -I0-IU Z. DDrn 1-11.-1 0 C �mrU)3 N Z -1 • Nm v Z M I 10 Z r XI -4 1-4 C) 0 -i C-1 -n < m 0 C) -1 00 O O O O O O O N) 0 0 D A I- r r r r r r r r r C) I 1 1 I I I 1I 1 I I O N A A A A A A A A A W 0 W N N W N N N N W W CO C 0 4) r r W W W W r W (0 Z N N 0 0 N 0 N N 0 0 0 -4 1 I I I I I I 11 I I 0 W W O) A O) A C.) N W 0 Z 0 N r UI A r N r r r 0 0 O I- r r I- r to N N W 0 I 1 1 1 I I I I I I I 0 W W W A Q) A W N W 0 M 0 N r U) A r N r r r 0 Z 00 W W N A W r CO N r 0 N.) A A 0 0) 0 N v N N r 0 ip r U1 C.) W A UI O) CO A r v v 00 W A M I I.- • 0 0 r 1 t0 * 0 3 rn * N D * D m 1 0 0) rn X 0 00 A 0 H 4- H H H -P- H H H H H H I-' H I--' H H I--' H H 4- al • • • 4- N 4- 4- 4- N -4-- -4- .p -4- •4- 4- •t'•4- 4•- 4- 4-- 4- • - •• -. Z N W NW W W w \O \O \O 'O \O '.O'.D\O H •O �O q) \O �D w c* T 1- 0 i•-• \O VO OH N N N N w N N N O N N N N N O O N O O O N O w l �1 H 1-' co N O O w H N O \n N• A H O H I-, w O I-' O O O O O O O O w • ppp p 0O A Q N 0 vW O -) O O O O O 000 N 0 p `Y 1.r p HHH O O\ O O O O O 000H O O OO O c+ H O HHLOH O O O O 0 000 W 0 0 00 0 0 0 N 0 v1 w 0 -4 0 0 0 0 0 000 N 0 0 00 O 0 ,) CO COO '=J 0 07 00 0 CO 0 CO OD CO CO CO CO CO CO 0 OD Co Oo Qo coc C 4-1-, 1--, C H 1-, 1--, H 4- H H H H H H H H H H H H H H H I 1 1 z H H H H H H H H H H H H HHH H H H H H H H • 0 0 00 0 0 0 0 0 0 0 0 000 0 0 0 00 0 M °I N 0 H H HH H H H H H H H H HHH H H H H H H 0 0 00 0 0 0 0 0 0 0 0 000 0 0 0 00 0 0 O O O O O O O O O O O p O A O• "-< 01-3 fi '101 CD r9 E• H-, 1--+ Ch F H 4fr w ca H + .1 O\ \O ON -4-- H I-' H 9 -3 -4 Hw w Nrn . cHHw 0 0 WI ' vi V) - H ry-4 0 NN grn \II .n -4 0 N 0 0 vN OD N 0 N V1 0 H W H 0 0\ w O w p Z VD O OO O O w O OD O N O H -4H ON •O OD H w ODpc+ O O O O O CO H v� O n 0 O N N 0 ON ON w cr A 9 3' n CIp CO C) Cl) = C] 0 'T1 D1 = =17:1 MI = 7:1 x1 CM M1 7z1 = =1 7q n �- z Z • D 0 • 01 (D lD cD (D CD lD (D p1 CD (D (D (D (D "0 b O O 0 3 3 3 3 3 3 3 H 3 3 3 3 3 O a) ', 'O 0 b 1"47 • M ►•'. f+. . I W F'• 1-,• Iv . F'• r• I- H ' a H • H c+ c+ c+ c$ ct c+ c+ c+ c+ c+ c+ c+ 'i CD• rn CDD 11:1 d Cl) b 3 "zJ =J cD 1-41-1 H > H H W 1 co V NCn CM y CEJ lD 1-4 ¢) (1) 1-41-, U1 "< az H W�O CO 00 cD K 0 W fti Da y r vi Oo wt13 VNiONW O Cn H CCD H Mb W m C? < CD w w U.)LAI w W W w W W w w www w w w Lo Lo w w c� �- -A- 4- �- 4- 4- 4- 4- �- 4- 4- 4- 4- 4-- 4- .p- - �- 4' 4- . 7r •.0 rn LA) ON rn UJ rn rn � n v n v wJ1 v vwi \J1 v n Wn JiJi 4- - C vi 4-- W w N H O 'O co -4 O\ v1 4' 4" 4' W N H 00 \O & z 0 • CDD '1 Z x OD 0 troll L J C7 0 - = P 0 C%J 00 C0 H 3 �C = 3 3P) 3 CfRo) 0 C > C Cn 3 •Q CD a 3 .0 C] O cy C 11) A c+ R° 0 O CD O O til 0 ,; O t0 '<< a) C H O fi < (mD x 01 3 N x CfJ to A CJ1 Al < CA H Iv (D 3 b 0 c+ 0 O x 0 0 x � N 0 C) �i CKn CD lD 0 D. p� a aOD al (OD H H . w '1 n X l N H H H �1 W 0 N ipOH vON '.O O\ H W CO N N) H H \O 0 H W W H v1 \O -3 N 0 \./1 N CO N 0 N v •P-- 0 OWOOO CID v1 N F'' HHN 0 CO i 3 O O\ N vvi H 0 ON w w 0 0O CO� COH0 H7 MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Building Department - 1991 Budget DATE: October 31, 1990 INTRODUCTION: In the past year, the Building Department has experienced some internal reorganization which may impact the 1991 budget. BACKGROUND: In 1988, the Shakopee City Council authorized a Housing Inspector position, and established a systematic housing inspection program for a two year period. In March of 1990, City Council elected to eliminate the Housing Inspector position. At that time, there was some question as to whether the City Council wanted the systematic housing inspection program continued as a function of the Building Inspection Department. The Building Official has been providing housing inspections on a demand response basis. In other words, when a complaint is filed or when a problem is identified, we respond. Last year the Building Department Secretary was given additional responsibilities in the area of single family building permit plan review. This was previously exclusively a function of the Building Official or the Building Inspector. Concurrent with the Building Department reorganization in 1989 , changes were also made in the Community Development Department. These changes included elimination of the Community Development Directors position (with the economic development/HRA functions being assumed by the City Administrator and Assistant City Administrator) , and the transfer of the Community Development Secretary to the Administration Department as Administrative Secretary. The former Administrative Secretary became the Building Department Secretary and the clerical responsibilities for the Planning Department were assumed by a Clerk-Typist II . The net effect was to replace three secretary positions with two secretary positions and a clerk-typist II position. Also at that time the position of Administrative Assistant in Community Development was eliminated and a new position of Assistant City Administrator was created. The Building Official has indicated that the volume of housing permits is down from the previous year. The current state of the economy, and more specifically the building construction industry, could result in a lower level of building activity in 1991 . This would result in additional staff time available in the inspection area. (See attachment 1) The Building Official has taken the appropriate steps to reclassify the Building Dept. secretary position. The time spent profile (TSP) for this position indicates a higher level of responsibility as compared to the previous TSP for this position. The TSP has been reviewed by both the Building Official and other /' , administrative staff. The TSP indicates that this position should be reclassified. In accordance with our pay plan and comparable worth, it would be appropriate for this position to be reclassified in conjunction with the approval of the 1991 pay plan. The 1991 pay plan will be submitted to City Council for consideration in December. With the pending reclassification of the Building Dept. secretary position, it would appear that there should be some time available within the Building Dept. to absorb additional duties. Staff would like the City Council to discuss and identify Building Dept. issues and priorities and direct the appropriate City officials to pursue those issues. Possible additional duties which could be assigned or undertaken by the Building Dept. staff include the following: 1. The re-establishment of a less rigorous systematic housing code inspection program. 2 . Assume additional code enforcement responsibilities. 3 . Assume additional field zoning inspection responsibilities. Staff would like the City Council to discuss the duties and assignments presently prescribed to the Building Department and clarify the direction City Council would like the Building Department to take in terms of additional responsibilities. ALTERNATIVES: 1 . Maintain the status quo in terms of duties and responsibilities presently prescribed to the Building Department. 2 . Direct the appropriate City officials to establish a down graded systematic housing enforcement program. 3 . Direct the appropriate City officials to increase the duties and responsibilities of the Building Department in the zoning enforcement area. 4 . Reorganize the responsibilities of the Building Inspection staff, with a slightly increased emphasis in the housing code inspection area. 5. Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternatives 3 and 4 . l� P ACTION REQUESTED: Discuss the levels of inspection desired and direct the City Administrator to implement the necessary changes. c: Leroy Houser Lindberg Ekola Fulton Schleisman " P CITY OF SHAKOPEE BUILDING ACTIVITY REPORT PERMITS ISSUED September 1990 September 1989 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 8 69 4, 375,700 9 75 5 , 396 , 865 Single Family-Septic 3 15 1, 965, 600 1 7 820, 000 Multiple Dwellings - - - - 2 222 , 000 (= Units) (YTD Units) (-) (-) - (6) (6) - Dwelling Additions 1 52 127,450 3 66 269 , 971 Other 1 14 120, 110 - 9 184 , 590 New Comm. Bldgs 1 5 4, 460, 000 - 6 1, 122 , 700 Comm. Bldg. Addns. - 4 1,741, 000 - 1 1, 000 New Industrial-Sewered - 1 11, 972 , 000 - 1 1, 445 , 000 Ind. Sewered Addns. - 2 1, 012, 800 - 2 102 , 990 New Industrial-Septic - - - - 1 172 , 000 Ind. Septic Addns . - - - 1 2 170 , 000 Accessory/Garages 2 27 153 ,804 6 34 231, 651 Signs & Fences 3 65 86,745 6 58 63 , 091 Fireplaces/Wood Stoves 1 10 21,755 1 6 19 , 900 Grading/Foundation 1 5 101, 000 - 11 1, 407 , 920 Remodeling (Res. ) - 18 95, 000 1 19 113 , 090 Remodeling (Inst. ) - - - - 1 97 , 230 Remodeling (Comm/Ind. ) - 26 655,700 4 32 2 , 551, 019 TOTAL TAXABLE 21 313 26, 888 , 664 32 332 14 , 293 , 787 TOTAL INSTITUTIONAL - - - 1 1 97 , 230 GRAND TOTAL 21 313 26, 888 , 664 32 333 14 , 391, 017 No. YTD. No. YTD. Variances 1 3 2 6 Conditional Use 1 6 1 17 Rezoning - - - - Moving - - - 1 Electric 30 236 22 251 Plumbing & Heating 36 308 37 292 Razing Permits Residential 1 2 - 1 Comm./Ind./Inst. - 1 - Total dwelling units in City after completion of all construction permitted to date 4 , 463 Jeanette Shaner Building Department Secretary 14: /9 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT PERMITS ISSUED September 1988 September 1987 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Fam-Sewered 6 56 4, 110, 378 6 29 2, 432, 300 Single Fam-Septic 1 11 1,222,700 1 11 1, 350, 600 Multiple Dwellings 1 3 276, 800 1 8 4, 570, 500 (# Units) (YTD Units) (3) (7) - (113) (129) - Dwelling Additions 4 46 237, 013 4 55 253 , 017 Other 1 6 225, 595 2 16 354, 300 Comm New Bldgs 1 3 391, 200 1 5 1, 125, 000 Bldg. Addns - 8 643 , 000 - 4 162, 000 Industrial-Sewered - 1 915, 000 - 1 600, 000 Ind-Sewered Addns - 1 575, 000 - - - Industrial-Septic - - - - - - Ind-Septic Addns - - - - 2 167, 475 Accessory/Garages 4 21 158, 136 5 28 173 , 467 Signs & Fences 4 53 109, 180 8 49 86,945 * Fireplaces/Wood Stove 3 9 25, 202 - 6 15, 100 Grading/Foundation 1 2 1, 200 - 5 56, 400 Remodeling (Res) 3 23 107, 305 - 24 163 , 505 Remodeling (Inst) - - - - - - Remodeling (Comm/Ind) 2 17 206, 200 5 29 349,406 TOTAL TAXABLE 31 260 9, 203 , 954 33 272 11, 860, 015 TOTAL INSTITUTIONAL - - - - - - GRAND TOTAL 31 260 9,203 , 954 33 272 11, 860, 015 No. Ytd. No. Ytd. Variances - 8 1 14 Conditional Use 3 18 - 15 Rezoning 1 3 - 1 Moving - 3 2 2 Electric 21 224 29 188 Plbg & Htg 20 212 26 222 Razing Permits Residential - 3 - - Commercial - - - Total dwelling units in City after completion of all construction permitted to date 4 , 259 Cora Hullander Bldg. Dept. Secretary A+ 1r/ a , MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Direct SUBJECT: 5th Avenue Project DATE: November 2 , 1990 INTRODUCTION: Attached is Resolution No. 3304 , which orders Eminent Domain proceedings on the Gelhaye/Railroad property in conjunction with the 5th Avenue Project. BACKGROUND: Legal Council for the City of Shakopee, Rod Krass, has indicated to the City Council of Shakopee that all properties associated with the 5th Avenue/Market Street project can withstand the proposed special assessments with the exception of the Gelhaye/Railroad properties located north of 5th Avenue and west of Market Street (See attached property location map) . The main reason that these properties can not be assessed is due to numerous, small odd shaped lots created by the vacant railroad property running through this area. All of these lots are too small, for development as they currently exist. The City' s Appraiser, Patchin & Associates, also indicated in his appraisal report that these lots should be acquired and assembled in order to be able to levy any assessments against the property. Attached are copies of the maps from the appraisal report showing the existing property lines for this area and the proposed assemblage. Staff has informed the City Council several times that these parcels would need to be acquired and assembled in order to make this project financially feasible, but felt it would be fruitless to order condemnation proceedings to proceed on these parcels until the Council reordered the improvements. On September 18 , 1990 the City Council held a second public hearing and subsequently re- ordered the improvements. Also attached is recent correspondence from Mr. Krass regarding the necessity for condemning these parcels and the legal ramifications of this action. ALTERNATIVES: 1. Adopt Resolution No. 3304 . 2 . Deny Resolution No. 3304 . ? & RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3304 , A Resolution Determining the Necessity for and Authorizing the Acquisition of Certain Property by Proceeding in Eminent Domain for Purposes of Constructing 5th Avenue from Fillmore Street to Market Street, Project No. 1989-4 and move its adoption. DH/pmp MEM3304 f7 $ RESOLUTION NO. 3304 A Resolution Determining the Necessity for and Authorizing the Acquisition of Certain Property By Proceeding in Eminent Domain for Purposes of Constructing 5th Avenue from Fillmore Street to Market Street Project No. 1989-4 WHEREAS, the City Council of the City of Shakopee has determined that it would be to the best interests of the general public as well as the area involved to construct said 5th Avenue from Fillmore Street to Market Street and for the purpose to secure the necessary easements; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE AS FOLLOWS: 1. Acquisitioned by the City of the easements described on Exhibit "A" which are attached hereto and incorporated herein by reference are necessary for the purpose of constructing 5th Avenue from Fillmore Street to Market Street. 2 . The City Attorney is authorized and directed on behalf of the City to acquire the real estate interests as set forth in Exhibit "A" by the exercise of the power of eminent domain pursuant to Minnesota Statutues, Chapter 117 , and is specifically authorized to notify the owners of intent to take possession pursuant to Minnesota Statutes, Section 117 . 042 . The City Attorney is further authorized to take all actions necessary and desirable to carry out the purposes of this Resolution. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney 5 • _ �, . - . - . • _ S -T 1 V 5th AVE. IMPROVEMENTS i _ �,J ��6 PROPERTY LOCATION MAP \L 7—; . cr, . - . a 7 rs _...,--------1 0 '?...r... ... ;------\ F4 . _�.__,__-r—T- y , 209 1 ��r- `� won t` ;T HES` 1 � ' - 20 v. G ^.; �mit � I �"j` v I . i �� v ' O.t01 • I- 2 • �� .Y�r( Q �i i l�l'vZ"�= 0 I - • Q . • 9 t.00 C---- 3-- H- -2- t- 401,034,-0• abs ro . 0. 1906135-0 � 7 i I— -3- -- ` �,�,5 906/34• er.4,l7 rr I I a93a I �- .. T=iv E Y:K �"�` t& • r ' 1---8- 2 Li- 7--- 8 _ 9 8 --------- - .. • i ! f -- -- —9 �- I I• C. Y 0= S �AcOPE IO ›.- 4 r • 10 w 12.14 (:)%001(0-0 I o111-0 I Qcoo I — _ $.O 0.14 i oZ - I c :JEAN SMITH 11...................... ..1 5 �•Gq - ' 300 i 30! I I �owt5-o - c/�y�, 4 ' 5 i f • 2 1 O.i g I - _ "�=.4 3• I ` I r I 1.0:09 I `� 1t• i I Y 6TH C�G 1 • I 190i�i1`-O ED. R. SIESENALER R Etc 1R I '`257 W !M � 2 •,` 1 8 7 I O i��.�.� !�.UMW—.....—I i ________--T- ! i 3 .1 r- 609 r� I 3T4 29J � ? �,�� ► ; 4 Aon` L -_ -.-1-.-.H:' ' I _.__.----. 1 :_ ..-_. -_ C T 2� J 29:8 303 tS 305 - 310 ;-{� - .-- 3.13 u, - itsfli x • �R � 'N. _ \ . \ Cl) .' C CO . . • C. M . : Ai... - ? . _ O 13 > : 61 O . m . 113 r '70 t 33 $ . in rn . O --\ . . . T. 11 M . :. =I . . „..4 MAIN STREET I • = • V Min z II 0 CD ,.. s . ; i it . ; c.., CO . _ rn . . m o m -a D. rn 23 . 0 m -I I- > $ : 7 IN, Z 0 MARKET STREET . 1 i 1 ATTACHMENT 1 i ) i ,._ ( 1 \ \ \ i • I ( 1 .A.11/i M 0 SI r C I cv = Li m ' 'V a M Z i ` ! I n m co 1 x 70 mi. w m I p . z 1 13 -a M > 1 MAIN STREET m 73 I -1 > 1 C!) I I _I - - - • > -n —1 rn 1 --i 1 a 1 1 z I z ^ m fit/ z I 1 I MARKET I STRUT ATTACHMENT 2 law offices Phillip R.Krays*; � /� (�SRandy B. Evans Dennis L.Monroel��/ \U Lachlan B.Muir Barry K.Meyer e�.` ?«4• `i James B.Croft Jay U Goldberge� Colleen M.Trende Mark J.Moxnessx _ 0� R E NOV— 21990 Orlin U Te Slaa+ Chartered Trevor R.Walsten s, Patricia A.Weller ,CITY V� SHAKOPEE; Diane M.Carlson Patrick J.Sweeney Murray R.Klane , Certified Civil hal Slrxialist #Also Admitted in Wisoinsin October 31, 1990 xAlso Admitted in California +Also Admitted in South Dakota The Honorable Mayor and City Council City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: Fifth Street Condemnation Our File No. 1373-222 Dear Mayor and Council Members: Dave Hutton contacted me this week and indicated that the Council has decided to go ahead with the Fifth Street condemnation for the parcel of land for the construction of the street only. I think an explanation of the effect of that determination needs to be made. Mr. Hutton can or has already given you figures relative to the cost of putting in Fifth Street and I assume you expect to assess that cost to the adjoining property owners . The difficulty in doing so lies on the north side of the east half of this Fifth Street extension where the property is divided by the old railroad right-of-way into a section north of the railroad right-of-way, a section south of the railroad right-of-way, the old railroad right- of-way itself, and a small piece on the east side of that block. The long and the short of it is that I do not believe any of those parcels are by themselves developable and therefor will receive no benefit from the street or the utilities, thus making them unassessable. If you were not counting on assessing the north side of the east half of Fifth Street and if the feasibility of the project does not depend on that particular section being assessed, then there is no problem. If, however, you require the assessment of that parcel to make the project financially feasible, the only way it can be done is by condemning the east half of that block in order to assemble and reconvey to a developer the assembled parcels thus making the assembled single parcel economically developable and therefore assessable. Reply to:Marschall Road Business Center.327 Marschall Road.P.O.Box 216.Shakopee.Minnesota 55379'telephone:(612)445-5080 FAX(612)445.764(1 Southpoint Center.Suite 1100. 1650\\ist 82nd Street.Bloomington.Minnesota 55431'telephone:(612)885-5999 FAX(612)885-5969 / ? C Mayor and City Council October 31, 1990 Page Two If you decide upon condemning the east half of the block, it should be done in conjunction with the condemnation of the street area. I believe the condemnation for assembly is a "public purpose" under the eminent domain law, but I know attorneys who do not agree with that view. I am pointing out that there is some small risk that the property owners in question could successfully contest our effort to acquire the east half of the block for assemblage. I think, however, we would be successful . Please let me know what approach you wish to take in this matter and I will refrain from commencing the Fifth Street condemnation until you decide. Thank you. Very truly •ou%rs, KRASS & 0 CHARTERED P�� ' • R. Krass torney at Law PRK/mlw RADennis L.Mo ,rS S i 71:rls:n i3.�;:ir croft. isarrr K.:�ir�c: MO\ RO ,;5” El fc::nbe:g 11ar1;. N:osneSS fl Te S.aa- reed 'atricia A.\d:e: '!':CkJ:C\.�\.'115[2:, Dine.M.C r. on Nlurrry R. October 31, 1990 :-'`' ,.::;I:ILY;'r...^i.'.:1 i ilt l'�I The Honorable Mayor and City Council City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: Fifth Street Condemnation Our File No. 1373-222 Dear Mayor and Council Members: Dave Hutton contacted me this week and indicated that the Council has decided to go ahead with the Fifth Street condemnation for the parcel of land for the construction of the street only. I think an explanation of the effect of that determination needs to be made. 1 Mr. Hutton can or has already given you figures relative to the cost of putting in Fifth Street and I assume you expect to assess that cost to the adjoining property owners . The difficulty in doing so lies on the north side of the east half of this Fifth Street extension where the property is divided by the old railroad right-of-way into a section north of .the railroad right-of-way, a section south of the railroad right-of-way, the old railroad right- of-way itself, and a small piece on the east side of that block. The long and the short of it is that I do not believe any of those parcels are by themselves developable and therefor will receive no benefit from the street or the utilities, thus making them unassessable. If you were not counting on assessing the north side of the east half of Fifth Street and if the feasibility of the project does not depend on that particular section being assessed, then there is no problem. If , however, you require the assessment of that parcel to make the project financially feasible, the only way it can be done is by condemning the east half of that block in order to assemble and reconvey to a developer the assembled parcels thus making the assembled single parcel economically developable and therefore assessable. Re0 tc.r. Maricat.Roai Business Center.327 Mu15%I1lif Rixlci. tic,x 216.Sriaaapee.14r.eeso:a 35379'1bILphoc: :;01 •H5-5080 F.\ 6121•i'i5.761G Soutpcl rt Gerue•.SJI1i'':10x).1630\*jt 82nd Sa.rl `.Rtl:::nin t(x?.\1.nnesc%L: =:'.I Te:en:l ie!!6I2+88:7,-5999 FAX c612i 8:35 59cia 2.00 • 3Skld 33dO)itiHS 01 30dtlOW aN0 SSHd>1 WOdd CO :E I Ol ; I OON * 00 • H '3nd 1101 : Q Mayor and City Council October 31, 1990 Page Two If you decide upon condemning the east half of the block, it should be done in conjunction with the condemnation of the street area. i believe the condemnation for assembly is a "public purpose" under the eminent domain law, but I know attorneys who do not agree with that view. I am pointing out that there is some small risk that the property owners in question could successfully contest our effort to acquire the east half of the block for assemblage. I think, however, we would be successful . Please let me know what approach you wish to take in this matter and I will refrain from commencing the Fifth Street condemnation until you decide. Thank you. • Very truly ,o rs, I KRASS & 0 r CHARTERED 1). 1 ' 4 R. Krass • torney at Law PRK/mlw 17 b TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1990 Budget Amendment Resolution No. 3302 DATE: October 22, 1990 Introduction Due to discussion and previous Council action, an amendment to the 1990 Budget is in order. Background Council has discussed drawing down the General Fund Fund Balance in 1990. Resolution No. 3302 amends the 1990 budget to provide for such a draw down. The remaining General Fund Fund Balance is at an estimated 25% of 1991 General Fund proposed expenditures. The beginning of year unreserved fund balance was $1,755,000 and 25% of 1991 proposed expenditures is $1,152,000, leaving about $600,000 available or over Council's new target of 25% fund balance. Alternatives 1. Status Quo. 2. Approve Resolution No. 3302 and make transfer. 3. Approve resolution and transfer in some other amount. Action 1. Offer Resolution No. 3302 A Resolution amending Resolution No. 3159 Adopting the 1990 Budget and move its adoption. 2. Move to transfer $600,000 from the General Fund to the Capital Equipment Fund. i ? e RESOLUTION 3302 A RESOLUTION AMENDING RESOLUTION 3159 ADOPTING THE 1990 BUDGET WHEREAS, the City Council has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the appropriations are increased as follows: Fund Account Division Amount General Transfers Unallocated $600,000 Capital Equipment Transfers In $600,000 and the increases are offset or funded by increases (decreases) in the following accounts: Fund Account Division Amount General Fund Balance $600,000 Capital Equipment Fund Balance $600,000 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney