HomeMy WebLinkAbout07/17/1990 MEMO TO: Honorable Mayor and City Council
FROM: Dennis R. Kraft, City Administrator
RE: Non-Agenda Informational Items
DATE: July 13 , 1990
1 . Attached is the Revenue and Expenditure Report as of June 30 ,
1990.
2 . Attached is the Program Costs by Department Report as of July
5, 1990.
3 . Attached are the June 7 , 1990 minutes of the Planning
Commission and Board of Adjustment & Appeals.
4 . Attached are the July 12 , 1990 agendas for the Planning
Commission and Board of Adjustment & Appeals.
5 . The Shakopee Fire Department Relief Association By-Laws are
not on the July 17th agenda. The Finance Director has been on
vacation since the last Council meeting; therefore, he has not
been able to do the follow up requested by Council on the by-
laws. The by-laws will be put on an August agenda.
6 . Pursuant to direction from the HRA, an appraisal for Lots 8 ,
9 & 10, Block 7 , West of the hi-rise was ordered and should be
completed by July 27th.
7 . Attached is the Building Activity Report for June.
8 . The Lions Club of Shakopee has applied for renewal of their
gambling license. They meet the requirements of the City
Code.
9 . Attached is the police report on Jerry Carlson. You will
recall that the Police Chief had given a verbal okay for his
liquor licenses.
10. Attached is a letter to Cole VanHorn thanking him for
submitting an application for the CDC and advising that it
will be kept on file for future openings.
11. Attached are unofficial notes of the July 10th worksession --
for informational purposes!
12 . The 3 . 2 beer and wine licenses for Combined Ventures, Inc.
(dba Something Italian) were tabled on June 19th because they
were not in order. The licensee was advised that his licenses
expired on June 30th and that he should cease selling beer and
wine at that time. His applications are still not in order.
Staff is not putting the applications on the July 17th agenda.
When not removed from the table, they will simply die. If and
when applications are submitted correctly, they will then be
put on the agenda as new buiness. - - Judy Cox.
13 . Attached is a memo from the Chief of Police advising of an
over budget expenditure as a result of upgrading the telephone
system -- a state mandate!
14 . Attached is the Police Newsletter for Council review.
15. The membership dues for the League of Minnesota Cities are due
for the year beginning September 1, 1990. The dues have
increased this year to $5168 , but the amount budgeted for
these dues was only $4700 . The dues will be paid if the
Council does not have a problem with paying the increased
amount, and will not be placed on the agenda. 4410
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3.
PLANNING COMMISSION
SHAKOPEE, MINNESOTA
REGULAR SESSION June 7, 1990
MEMBERS OF PLANNING COMMISSION: Allen, Christensen, Joos,
Kahleck, Rockne, Spurrier
MEMBERS PRESENT: Joos , Kahleck, Rockne ,
Spurrier, Christensen
MEMBERS ABSENT: Allen
OTHERS PRESENT: Lindberg Ekola - City Planner,
Sharon Storholm - Recording
Secretary
I . ROLL CALL
Chairperson Kahleck called the meeting to order at 7 : 37 and
roll call was taken as noted above.
II. APPROVAL OF AGENDA
Kahleck suggested the addition of item 9a, Comments to City
Council and 9b, selection of vice-chairperson for Planning
Commission.
III. APPROVAL OF MAY 3 MINUTES
Rockne noted that on page 5, item 8 it should be changed to
read:
Trailer storage shall only be allowed for those trailers
that are used on a continual basis. Permanent storage of
any kind shall not be allowed on site.
Rockne explained that this pertained to packing containers or
any type of permanent storage.
Minutes passed as amended.
IV. CONSIDERATION OF APPROVAL OF THE PRELIMINARY AND FINAL PLAT OF
VALLEY PARK 9TH ADDITION
Ekola noted that there was a copy of the plat on the board and
the plat was included in the packet. Ekola went on to explain
the background of the application:
Valley Industrial Realty has submitted an application for the
preliminary and final plat of Valley Park Ninth Addition. The
proposed plat, a one lot subdivision, is the site for the new
Minutes of the Page - 2
Shakopee Planning Commission June 7, 1990
FMG-Tsumura Facility. The lot contains 29 . 5 acres and is
zoned I-2 .
The lot being created by this subdivision plat was previously
divided by Registered Land Survey No. 134 as Tract A. The
same property lines from Tract A are being used for the lot.
City Council adopted Resolution 3173 which allowed building
permits to be released for construction of the FMG Facility
prior to the subdivision platting process.
The streets, Valley Park Drive and 12th Avenue are roadway
easements dedicated as a part of the Registered Land Survey
process. A 20 foot drainage and utility easement adjacent to
the entire perimeter of the lot is being dedicated to the
public with this plat.
Shakopee Public Utilities Commission advises for the record
that a looping agreement for the water system will be required
prior to the construction of the water main in the future
roadway north of this lot. City water service is available to
the FMG facility.
The special assessments for the lots were apportioned after
the Registered Land Survey was recorded. The special
assessments on this parcel amount to $25, 555. 86.
The park dedication fee will be paid in the building permit
process. The fee calculates to $44 , 250. 00 and will be paid
for by the developer.
Ekola suggested two conditions be included in the approval of
the plat:
1. Approval of a title opinion by the City Attorney.
2 . Street lighting to be installed as determined by
the Utilities Manager.
Spurrier asked if plans for public facilities had been
submitted, such as sewer plans and drainage plans.
Ekola replied that in the building permit review process by
City staff the issues facing public facilities have generally
been addressed.
Spurrier asked about grading plans.
Ekola said that the plans were submitted and approved by the
City Engineer in the review of construction plans for the FMG
facility.
Rockne asked if access to the property had been designated.
3
Minutes of the Page - 3
Shakopee Planning Commission June 7, 1990
Ekola answered that the necessary roadway easements had
already been dedicated to the City. He noted that the heavy
line on the plat indicated the boundary of the plat.
Jon Albinson, of Valley Industrial Realty, came forward and
asked about the second condition that Ekola had suggested.
Ekola explained that he was suggesting that street lights be
installed as determined by the Utilities Manager.
Lou VanHout, Shakopee Public Utilities Manger, came forward
and said that in most cases, including this one, there was no
dispute. Street lighting requirements are being re-evaluated
by the City. Because of the road on the east side and 13th
Avenue, there may be a separate part of the Industrial Park.
VanHout suggested that it may be a good idea to put language
into this approval to require better lighting. Up to this
point, VanHout has used normal City practice as standard to
lighting.
Albinson asked if the condition on lighting was flexible as
far as timing. He will be bringing a plat in later for a
nearby property and would like to do all of it at the same
time. He would like to install lights of quality and appeal.
Ekola felt that this could be worked out.
Rockne felt that this Commission should not get involved in
what type of lighting should be used.
Christensen agreed with Rockne, but wanted to commend Albinson
for being concerned about the aesthetics of the area.
Spurrier noted that normally the Commission received both a
preliminary and final plat. Only the final plat had been
received in this case. He objected to not being able to
review the preliminary plat.
Albinson said that the grading and drainage design had been
approved through the building permit process.
Spurrier agreed that there is nothing for the Commission to
approve technically, but he felt they needed to see the
preliminary plat.
Albinson said that this plat had City water and sewer. Storm
drainage calculations were submitted and reviewed by
engineering.
Ekola said that the City Engineering Department staff reviewed
the grading and drainage plans and approved them.
Minutes of the Page - 4
Shakopee Planning Commission June 7, 1990
Kahleck closed the public hearing.
MOTION: Rockne moved that the Commission accept Staff
recommendations as follows:
Staff recommends approval of the preliminary
and final plat of Valley Park Ninth Addition
subject to the following conditions:
1. Approval of a title opinion by the
City Attorney.
2 . Street lights to be installed as
determined by the Utilities Manager.
Christensen seconded the motion and it passed
unanimously.
Rockne noted that procedures sometimes leave this Commission
in an awkward state.
Ekola said that this project went under the fast tracking
process - a review process new to the City of Shakopee. Staff
is working to clarify the process.
Spurrier felt that the survey information needed for the
typical preliminary plat should have been included in the
packet. The preliminary plat is the only opportunity the
Commission has to create conditions.
Ekola noted that Staff will provide this information in the
future.
V. DISCUSSION OF FENCES IN RESIDENTIAL AREAS
Ekola noted that Councilwoman Vierling had received a
telephone call from Mr. Ron Solseth concerning fences in
residential areas. Mr. Solseth owns a single family detached
house at 1137 Limestone Drive. The lots in the residential
neighborhood are zoned R-2 . Mr. Solseth' s neighbor is
proposing to build a fence up to the side property line
between the two properties.
The concerns raise by Mr. Solseth include maintenance of the
fence and adjacent yard, especially around the posts. He also
is concerned about the appearance of the fence toward his
property. He suggested a one to three foot setback for fences
between residential properties.
Mr. Solseth would like to discuss these concerns on fences
with the Planning Commission.
Minutes of the Page - 5
Shakopee Planning Commission June 7, 1990
Mr. Solseth had requested that the discussion be tabled until
next month' s meeting, since he was unable to be present.
Christensen reviewed the information included with the memo.
She noted Section 11. 60, subdivision 1, referring to exterior
storage. She felt that consideration needed to be given to
just what can and cannot be stored on property. It is
important that property look pleasing and neat.
Kahleck noted to Christensen that there is a tickler file for
things that should be gone over before the Comprehensive Plan
is finalized.
Christensen noted Section 11. 60, subdivision 3 on screening.
She cited the sentence regarding off street parking of more
than four stalls requiring screening. This has not been the
case in many areas in the City, she said, and noted some
examples.
Ekola said that the Comprehensive Plan provides general
direction for the physical development of the City. The
updating of the ordinance is important in the implementation
of the Comprehensive Plan. In reference to administration and
enforcement, the number of staff persons is limited.
Additional staff costs additional dollars. New construction
is easier to control as opposed to existing developments which
are more difficult. The City has hired a code enforcement
officer on a part time basis. This person will be responsible
for efficient ordinance enforcement. He said he would include
Christensen' s concern in the Comprehensive Code update.
Spurrier felt that to review the entire screening ordinance
would be very time consuming. Since this matter primarily
concerns fences, an architectural control of fence
construction needed to be pinpointed.
Christensen said she would like to have the Planning
Commission look at these issues. The concerns can be
indicated to Staff, who can make recommendations. Then
decisions can be made.
MOTION: Rockne moved that the discussion on fences in
the residential areas be continued until the
next meeting. Spurrier seconded the motion
and it passed unanimously.
VI. ZONING ORDINANCE AMENDMENT, LANDSCAPE REQUIREMENTS FOR COMPLEX
CENTER, SHAKOPEE TOWN SQUARE
Ekola explained the background on the ordinance amendment as
follows:
Minutes of the Page - 6
Shakopee Planning Commission June 7, 1990
At it' s May 3 , 1990 meeting the Board of Adjustments and
Appeals directed staff to take the necessary steps to amend
the landscape requirements for commercial/retail complex
centers. The public hearing for this ordinance amendment will
take place at the July Planning Commission meeting. This memo
is for discussion purposes.
The current landscape requirements are listed in Section
11. 60, Subd. 7-B of the Zoning Ordinance. The ordinance
states, "A minimum of one major deciduous tree shall be
planted and maintained every 50 feet along public boulevards" .
The City code also defines complex centers as a building in
which two or more businesses are sharing the same principal
space.
With the recent redevelopment of the Shakopee Town Square the
need for an amendment to the landscape regulations in the
Zoning Ordinance was identified. As a major commercial/retail
facility sited along a major highway, view corridors to the
mall from the road were determined to be appropriate by the
Board of Adjustments and Appeals. A net floor area of 100, 000
square feet was also identified as a minimum in defining a
commercial/retail complex center.
Further discussion by the Board indicated a preference to fine
tune the Zoning Ordinance rather than grant variances with
respect to the landscape requirements. With amending the
ordinance the intent is not to reduce the number of trees
required but to allow flexibility in locating trees into
clusters. Clustering of trees can allow for view corridors to
be created. A landscape plan would need to be submitted to
illustrate the proposed clustering.
Rockne questioned if staff decisions made on the review of the
landscaping plans could be appealed.
Ekola answered that decisions made by staff are appealable to
the Council .
Spurrier said he liked the process which included staff
review, but felt there should be some guidelines from minimum
plant materials.
Joos agreed with staff on the recommendation.
Ekola said that the number of trees required by the ordinance
would not be reduced. The proposed amendment allows
flexibility for the developer of a major retail facility in
locating the trees.
I
Minutes of the Page - 7
Shakopee Planning Commission June 7 , 1990
VII. COMPREHENSIVE PLAN WORKSHOP
The minutes from the Comprehensive Plan Workshop meeting held
on May 24 were included in the packet. Ekola stated that
staff is not prepared to make a presentation at this time. He
suggested a meeting June 13 or 14 .
Kahleck said the meeting should be for discussion on comments
from department heads and also Ekola ' s response to the
discussion that evening.
Ekola suggested three meetings:
June 13 or 14
Meeting with Planning Commission and City Council
Next Planning Commission meeting in July
The Commission decided to meet on June 28th. The next
Planning Commission meeting will be held on July 12th.
Kahleck asked Ekola to schedule a meeting for City Council and
Planning Commission in July.
VIII CITY CODE AMENDMENT PROCESS AND FORM
Ekola called the Commission' s attention to the form included
in the packet titled Code Revision Form. He explained that
this form can be used to record problems with the current
ordinances. He added that he will record Christensen' s
concern.
IX. OTHER BUSINESS
A. COMMENTS TO CITY COUNCIL
Kahleck explained that she had gone to the City Council
meeting Tuesday night. She had spoken of three things:
1. Make-up of the Planning Commission: She was
concerned that the mix of personalities on the
Commission in that it may not be well balanced
enough.
2 . Attendance: Kahleck noted that attendance has been
a real concern. There has been full attendance at
only one meeting. When members reapply, their
attendance record should be considered. City
policy states that if three meetings are missed,
the Commissioner should not be serving on the
Commission. The Planning Commission does a lot of
Minutes of the Page - 8
Shakopee Planning Commission June 7, 1990
important things - attendance needs to be regular.
3 . Appeals of decisions: Appeals are usually granted
by the Council . Commissioners may wonder why they
are considering some issues. She suggested a joint
meeting between Planning Commission and Council.
Two items that needed to be discussed are: What
are the Council ' s goals and ideas? What does the
Council see the Commission doing as far as duties
and decisions?
Christensen said she was surprised that Kahleck felt the
Commission was not tough enough. She said she was amazed at
the professionalism of her colleagues.
Kahleck agreed that the Commission is a very thoughtful group,
but usually on most Boards and Committees, one member offers
the other side of the issue under discussion.
Christensen said she feels that this Commission offers the
"other side" in it' s discussions. Each commissioner has
his/her own concerns.
Joos said he agreed with Christensen. He felt that people
understand that their requests are considered, even though
they may be turned down.
Rockne said he felt only occasionally the decisions were
overridden by the Council.
Kahleck noted that some council persons feel they do not have
the same criteria as the commission members.
X. ADJOURNMENT
Meeting adjourned at 8 : 45 P.M.
3.
BOARD OF ADJUSTMENTS AND APPEALS
SHAKOPEE, MINNESOTA
REGULAR SESSION June 7, 1990
MEMBERS OF THE BOARD OF APPEALS: Allen, Christensen, Joos,
Kahleck, Rockne, Spurrier
MEMBERS PRESENT: Joos, Kahleck, Rockne, Spurrier,
Christensen*
MEMBERS ABSENT: Allen
OTHERS PRESENT: Lindberg Ekola - City Planner,
Sharon Storholm - Recording Sec.
I . ROLL CALL
Chairperson Kahleck called the meeting to order at 7 : 32 . Roll
call taken as noted above.
II . APPROVAL OF AGENDA
Kahleck suggested that item be added before Other Business to
select a vice-chair to replace Foudray.
III. APPROVAL OF MAY 3 MEETING MINUTES
Minutes were approved as submitted.
IV. RECOGNITION BY BOARD OF ADJUSTMENTS AND APPEALS OF INTERESTED
CITIZENS
Chairperson Kahleck spoke to those citizens in attendance and
reminded them that they were welcome to present their ideas on
matters before the Board of Appeals and Adjustments at the
appropriate times.
V. SELECTION OF VICE-CHAIRPERSON FOR BOARD OF APPEALS AND
ADJUSTMENTS
Joos nominated Rockne for the position. Rockne accepted the
nomination.
MOTION: Spurrier moved that nominations be closed for
the position and that there be a unanimous
vote for Rockne. Motion passed unanimously.
VI . OTHER BUSINESS
None
VII . ADJOURNMENT
Meeting adjourned at 7 : 36 P.M.
TENTATIVE AGENDA
BOARD OF ADJUSTMENTS AND APPEALS
Regular Session Shakopee, MN July 12 , 1990
Chairperson Melanie Kahleck Presiding
1. Roll Call at 7 : 30 P.M.
2 . Approval of Agenda
3 . Approval of June 7 , 1990 Meeting Minutes
4 . Recognition by Board of Adjustments and Appeals of
Interested Citizens.
5. Adjourn
Lindberg S. Ekola
City Planner
NOTE TO THE B.O.A.A. MEMBERS:
1. If you have any questions or need additional information on
any of the above items, please call Lindberg or Aggie on the
Monday or Tuesday prior to the meeting.
2 . If you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
TENTATIVE AGENDA
PLANNING COMMISSION
Regular Session Shakopee, MN July 12 , 1990
Chairperson Melanie Kahleck Presiding
1. Roll Call at 7 : 30 P.M.
2 . Approval of Agenda
3 . Approval of June 7 , 1990 Meeting Minutes
4 . Recognition by Planning Commisssion of Interested Citizens.
5. 7 : 40 P.M. Public Hearing: Zoning Ordinance Amendment on
Landscape Requirements for Commercial/Retail Complex Centers.
Action: Recommendation to City Council
6. 7 : 45 P.M. Public Hearing: Conditional Use Permit to
consider a request for a Condition Use Permit to allow
retail sales.
Applicant: Fragrance Marketing Group (FMG)
Action: Conditional Use Permit #594
7 . 7 : 55 P.M. Review of Overhead Electric Lines: To consider
allowing electric overhead lines to serve the Northstar Auto
Auction site.
Applicant: Lou VanHout - SPUC
Action: Recommendation to City Council
8 . Discussion: Fences in Residential Areas
9 . Discussion: Comprehensive Plan Workshop (Verbal)
10 . Discussion: Street Lighting Policy
11. Discussion: Proposed Agenda for the Planning
Commission/City Council Joint Workshop
12 . Other Business
a. Scott County Lumber
b. City of Shakopee Boards and Commissions Picnic
c. Theatre Invitation
d. Non-Agenda Information Items
Lindberg S. Ekola
City Planner
NOTE TO PLANNING MEMBERS:
1. If you have any questions or need additional information on
any of the above items, please call Lindberg or Aggie on the
Monday or Tuesday prior to the meeting.
2 . If you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
Ak (7
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT June, 1990
PERMITS ISSUED
Yr. to Date Previous Year
Number Number Valuation Number Valuation
No. YTD.
Single Fam-Sewered 9 44 2 , 780, 900 9 42 2 , 936 , 950
Single Fam-Septic - 7 869 , 600 3 332 , 000
-
Multiple Dwellings - - - 2 222 , 000
(# Units) (YTD Units) (-) (-) - (6) (6) -
Dwelling Additions 16 33 78, 116 15 44 213 , 991
Other 6 13 114 , 110 2 7 163 , 590
New Comm. Bldgs 1 2 370, 000 1 3 812 , 700
Comm. Bldg. Addns. 1 4 1,741, 000 - - --
New Industrial-Sewered - 1 11, 972 , 000 -
Ind. Sewered Addns. - 1 462 , 800 1 1 5, 760
New Industrial-Septic - - - - - -
Ind. Septic Addns. - - - -
Accessory/Garages 2 16 100, 304 4 17 101, 565
Signs & Fences 11 44 42 , 795 14 43 46, 031
Fireplaces/Wood Stoves 4 6 14 , 155 1 3 5, 400
Grading/Foundation 2 3 94 , 000 3 10 1, 406, 720
Remodeling (Res. ) 4 14 76, 800 4 14 76, 790
Remodeling (Inst. ) - - - -
Remodeling (Comm/Ind. ) 2 17 433 , 050 2 24 1, 595, 669
TOTAL TAXABLE 58 205 19 , 149 , 630 56 213 7 ,919 , 166
TOTAL INSTITUTIONAL - - - -
GRAND TOTAL 58 205 19 , 149 , 630 56 213 7 , 919 , 166
No. YTD. No. YTD.
Variances - 2 2
Conditional Use - 2 1 10
Rezoning - - _ 1
Moving - -
Electric 30 148 28 147
Plumbing & Heating 49 200 44 183
Razing Permits - -
Residential 1 1 -
Comm./Ind./Inst. 1 1 -
Total dwelling units in City after completion of all construction permitted
to date 4 , 430
Jeanette Shaner
Building Department Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN JUNE, 1990
8640 Novak Fleck 1172 Vierling Ct. House $ 66, 900
L 7 B 1 Meadows 2nd
8641 Novak Fleck 706 11th Avenue Remodel 5, 000
8642 David Yarusso 1203 E. 4th Avenue Comm. 290, 000
8643 Clete Link 1266 12th Avenue Fireplace 4 , 000
8644 Gardner Bros. 1270 Sapphire Lane House 56, 900
L 24 B 2 Heritage Place 2nd
8645 Novak Fleck 1317 Pondview Court House 63 , 000
L 3 B 2 Meadows 3rd
8646 Michael Hentges 1042 Dakota Street Patio 1, 000
8647 Bruce Brown 8730 McGuire Court Porch 2 , 160
8648 Gregory Tuttle 727 Shumway Deck 1, 505
8649 Shirley Hejhal 1043 Eastview Circle Fence 940
8650 Novak Fleck 1225 Minnesota Street Remodel 5, 000
8651 Peter Sames 812 Holmes Patio 250
8652 Paul Laxen 2501 Emerald Lane Deck 825
8653 Mpls. Northstar Auto 4908 Valley Ind. Blvd. Footing 26, 400
8654 Mpls. Northstar Auto 4908 Valley Ind. Blvd. Footing 39, 600
8655 Pouliot Designs 4700 Valley Ind. Blvd. Sign 250
8656 Pizza n ' Pasta 584 S. Marschall Road Sign 250
8656 J. I. Case Company 6340 Hwy 101 Comm. 95, 000
8657 Novak Fleck 1307 Minnesota Street House 63 , 000
L 2 & 3 B 2 Meadows 4th
8658 Novak Fleck 1303 Minnesota Street House 60, 000
L 1 B 2 Meadows 4th
8659 Wickenhauser Excavating Old Womens Prison Demo 65, 510
8660 Arlen Hoen 1531 E. Shakopee Ave. Deck 1, 920
f
8660 Roger Peterson 3251 Hwy 101 Tank Removal 1, 000
8661 Jerry Lewis 848 S. Market Deck 1, 600
8662 Daniel Guenther 2121 Heritage Drive Deck 1, 400
8663 Novak Fleck 1228 Clover Court House 68 , 000
L 15 B 1 Meadows 4th
8664 VFW 1202 East 3rd Comm. 7 , 200
8665 Viereck Fireplace 1222 Polk Street Fireplace 1, 500
8666 Koskovich Putt Away 1251 East 1st Avenue Mini Golf 15, 000
8667 Harold Olson 940 S. Holmes Fence 250
8668 Ken Von Bank 1521 E. Shakopee Avenue Deck 1, 200
8669 Midwest Fireplace Co. 1803 Granite Drive Fireplace 815
8670 Grant Gerlach 730 Marschall Road Fence 650
8671 David Rief 513 West 5th Avenue Remodel 14 , 000
8672 Jack Porter 1312 Pondview Court Deck 1, 000
8673 Wes Hukriede 706 E. 11th Avenue Deck 1, 080
8674 Kenneth Koch 1309 Pondview Court Fence 650
8675 Dave Kragthorpe 1017 Legion Street Fence 500
8676 Novak Fleck 1305 Pondview Court House 45, 000
L 1 B 2 Meadows 2nd
8677 Rick Coleman 1269 Diamond Court House 62 , 400
L 33 B 5 Hauer's 4th
8678 Terminal Transport 380 Viking Steel Road Office Trailer 750
8679 Signs of Quality 404 East 1st Avenue Sign 800
8680 Michael Hentges 1042 Dakota Street Chimney 500
8681 Rick Sames 1830 So. Marschall Rd. Addn. 1, 000
8682 Barthel Const. 2555 Onyx Drive House 63 , 600
L 8 B 4 Hauer' s 4th
8683 Merlin Grev 627 West 1st Avenue Deck 800
8684 Bill Menden 926 Atwood Garage 7 , 190
8685 Kevin Smith 1213 Minnesota Street Deck 1, 920
8686 Robert Beck 1088 Jackson Street Deck 1, 400
8687 Keith Lusignan 1042 Sibley Street Deck & Fence 2 , 566
8688 Tim Magalis 2051 Eaglewood Lane Porch 5, 400
8689 Scott Furrozzo 435 East 1st Avenue Sign 500
8690 Novak Fleck So. Apgar Street Demo 1, 000
8691 Monnens Custom Bldrs. 493 Marschall Road Tenant Impr. 6, 000
8692 Iron Horse Exc. 535 West 5th Avenue Tank Removal 4 , 500
8693 David Broderson 1174 Monroe Street Fence 600
8694 Maureen Erath 507 Minnesota Street Fence 100
8695 Ngo Nguyen 1170 Minnesota Street Remodel 7 , 900
90-3198 • SHAKOPEE POLICE DEPARTMENT 90-3198
MISCELLANEOUS REPORT
DATE REPORTED: 06-12-90 TIME: 1110 hrs. BADGE: #10
DATE OCCURRED: — TIME: —
COMPLAINANT: City of Shakopee (Judy Cox)
ADDRESS : Shakopee, MN
PHONE: 445-3650
INCIDENT: Liquor License Application for
Jerry ' s Bar of Shakopee
SUBJECT: Jerome Dean Carlson DOB : 07-27-55
ADDRESS : 124 So. Holmes St. , Shakopee (Business)
PHONE: 445-8191
OFFICER: Detective R. Lawrence #10 . Shakopee P.D.
On 06-12-90 I received the application for On/Off Sale
intoxicating liquor license for Jerry ' s Bar of Shakopee .
Attached with it was a memo from Judy Cox, City Hall. A B.C.A.
check was done on Jerome Dean Carlson, showing negative results.
Routine drivers ' license check showed one minor violation, March
of ' 90 . He stated on his application that he had been a previous
manager at the V.F.W. in Savage . I contacted Chief Vlasic and
Sgt. Al McColl, who advised that during the time that he was
manager there was approximately six calls at the V.F.W. They
occurred mostly in October and November, involving mostly fights
and arguments. It was found later that this evolved mainly
around the pool tables, that were ultimately removed by the
committee at the V.F.W. Mr . Carlson, in his interview, stated he
was not going to put pool tables in Jerry ' s Bar in Shakopee. He
stated that the problems he had at Savage V.F.W. , he inherited
the pool tables along with everything else . During the time that
he was the overall manager at the Savage V.F.W. After the pool
tables were out the V.F.W. also installed private security to
check individuals prior to entrance to the bar .
I contacted Mel Soder , Commander of the Savage V.F.W. To the
best of his knowledge , as well as another individual who is on
the committee , Lyle Beoser , the reason Jerry left the V.F.W. was
because of the usual complaint from fraternal organization that
too many members thought they were the bosses and were telling
him what to do . They were complementary in their overall
evaluation of Jerry ' s work.
Routine checks were also done on Jerry' s credit history, of which
showed him to be a very reliable individual and prompt in
payments.
I requested Jerry Carlson to come in for an interview with me,
which lasted approximately 45 minutes. He explained that he had
-1-
/ n
'b>/ iiww ss
90- 3i gi
taken over the corporation, did, ultimately, furnish me with the
purchase agreements, insurance, forms. The bar is broken down
into the business, the building, fixtures, and several types of
percentages that are paid on various things. Jerry and I went
through his entire outlay for monthly expenses, as well as the
income from not just the liquor sales, but from the monthly
apartment rental from the apartment above, plus a rental space to
the Lion ' s Club to run the pulltabs out of there. Jerry does not
intend to do his own book work, he is going to use the D.M.
MILLER . ASSOCIATES accounting firm in Bloomington. He further
relayed that he was planning on still taking out his yearly
salary of that of being the manager , which was approximately
twenty-five thousand a year . He has two other employees, being
MARY WEBER, who lives in Lidia, MN, and PAM CHAMBERS a relative
of his who was also going to work with him.
Jerry Carlson further relayed that Newton Parker had been in the
building, he believed it was in October, and had checked the
building over. The only machines he intends to have in there is
a dart board and a pinball machine.
I verbally advised Deputy Chief DuBois that the background
investigation on Jerry Carlson revealed nothing that would
prohibit him from being issued a On/Off Sale intoxicating liquor
license from the City of Shakopee. This information was
ultimately passed on to the City Council .
R. Lawrence #10
p.m.
6/29/90
-2-
4f/0
SHAKOPEE \01
CITY OF •'`.
INCORPORATED 1870 f
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 r 70 •
•
July 9 , 1990
Mr. Cole D. VanHorn
303 East 1st Avenue
Shakopee, Mn. 55379
Dear Mr. VanHorn:
Thank you for completing an application for a city council
advisory board. The city is always looking for interested citizens
who are willing to give of their time and talents to serve on
advisory boards and commissions which assist them in making
important decisions for the community.
Interviews have already been conducted and nominations made
for current openings. I would like to keep your application on
file; however, and will advise you when there is another opening on
the Community Development Commission. I will check with you at
that time to see if you are still interested in an appointment.
Again, thank you for your interest in serving on the CDC.
Sincerely,
n � J
'udfi_th S. Cox
i y Clerk
CC: Dennis R. Kraft, City Administrator
Members of the City Council
The Heart Of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
- 1I
UNOFFICIAL PROCEEDINGS OF THE CITY COUNCIL
WORKSESSION SHAKOPEE, MINNESOTA JULY 10, 1990
At 7 : 00 P.M. members of the City Council met in a worksession to
discuss possible sites for a new city hall. The following were
present: Cncl . Zak, Wampach, Vierling, Clay, Sweeney, Mayor
Laurent, City Administrator Dennis R, Kraft, Ass 't. City
Administrator Barry Stock, City Clerk Judith S. Cox, Pat Minelli,
Editor of the Shakopee Valley News, and Jon Albinson, member of the
CDC.
Discussion ensued on the sites which were mentioned at the public
hearing on June 26th: 30 acre site East on 4th Avenue, the
hospital , Gorman Street site, and the Marquette Bank building. A
fifth site was introduced by Cncl.Wampach - the site of the
existing city hall.
Councilmembers listed and compared the following criteria among the
five sites: cost, time for completion of facility, constraints for
each site, and positive aspects of each site.
Councilmembers then listed each of the five sites in order of their
preference. The result of the ranking of each site is as follows:
1. Block 4 , existing city hall site
2 . 30 acre site on East 4th Avenue
3 . Marquette Bank building
4 . Gorman Street site
5. Hospital site
Discussion followed on the positive and negative aspects of razing
the structures on the south one-half of Block 4 and the south one-
half of Block 5 and constructing a new city hall and parking lot.
Staff was directed to put the city hall site selection on the
August 7th Council meeting. This will allow time for the Shakopee
Valley News to report on tonight' s meeting and for comments to
filter back to councilmembers before a decision is made. Staff was
also asked to look into passible interim sites for use during
construction should the City select to pursue the development of a
new city hall on Block 4 .
The worksession ended at 9 : 30 P.M.
Judith S. Cox
City Clerk
#/3
To: Dennis Kraft, City Administrator
From: Tom Steininger, Chief of Police
Subject: Telephone System Upgrade
Date: July 5, 1990
The State of Minnesota has mandated that users of the state
computer system be tied into the system with a particular
kind of telephone line. Agencies using the system must be in
compliance by the end of August.
The cost to install this line is $611 .22 , including $50 .00
for connections at the Scott County Dispatch Center . The
monthly charge for this line will be $45 .94 . As this is an
unforeseen expense, it was not budgeted for .
Line item 4321 - Telephone, will run about $700 - $750 over
budget for 1990 as a result of this.
# Iy
•
City of Shakopee
i��''�� 14'1(0 �� POLICE DEPARTMENT 44,4
1►/,• 4 F 476 South Gorman Street
1 ' � SHAKOPEE, MINNESOTA 55379
—4 O L ICS— Tel. 612/445-6666 gig
4/ d,<P
;:E:
\� O A
NEWS LETTER TO COUNCIL
July 12, 1990
*****OTHER INTERESTS IN DEPARTMENT*****
INVESTIGATOR DON BISEK 07-01-67
Investigator Don Bisek has completed 23 years with the
Shakopee Police Department. Don began his career as a
patrolman and in 1976 was appointed as a full-time
investigator.
DEPUTY CHIEF JOHN DUBOIS 07-01-63
Deputy Chief John DuBois has completed 27 years with the
Shakopee Police Department. In 1976 John was promoted from
Detective Sgt. to Assistant Chief of Police. In 1978 John
was named Chief of Police and held this title until 1979
when he resumed his position of Deputy Chief of Police. In
searching our archives it is found that the 1965/66 salary
range for John was $6,000 per year, plus holidays and
vacation .
OFFICER BRIAN CLARK 07-01-86
Officer Brian Clark has completed four years with our
Police Department. "Barney" has been a public radio
broadcaster, television weatherman , Scott County Dispatcher,
and came to us from the Orono Police Department.
OFFICER GREG TUCCI 07-01-87
Officer Greg Tucci has completed three years of service with
the Shakopee Police Department. Greg has been instrumental
in streamlining the officers paperwork process for recording
incident reports.
DONNA HYATT 12-04-89
Donna Hyatt has completed her six month probation period .
Donna joined our department after many years with the Eden
Prairie Police.
FIREWORKS AND AMMUNITION - The Bloomington Bomb Squad
assisted our department this week with the safe disposal of
ammunition and confiscated fireworks.
DAKOTA COUNTY CHIEF' S ASSOCIATION - Chief Tom Steininger
spoke to this group on July 11 , 1990. He touched on areas
such as police licensing , firearms training , penalty
go c$£zvE Jo Jn-,rotECt
NEWS LETTER TO COUNCIL r
*****INCIDENT HIGHLIGHTS*****
06-28-90 Burglary of business, 981 Bluff , loss of tools.
07-01-90 Discharge firearm in city limit, 900 block Fuller.
Request city attorney to draw formal complaint.
07-01-90 Residential burglary , Valley View Road , loss
of coin .
07-02-90 Theft of heavy duty batteries, Eagle Creek Blvd .
07-03-90 Numerous car prowls at Canterbury Downs. Arrest
1 adult male.
07-04-90 Vandalism to Municipal Swimming Pool .
07-04-90 Residential burglary, Valley View Road , loss of
numerous household items.
07-05-90 Theft of electrical wire, Valley Park Drive.
07-05-90 Cruelty to animal , 640 Gorman . Impound dog and
arrest one adult male.
07-07-90 Residential burglary , assault, 1245 E Shakopee
Ave. , request formal complaint from County Attny.
07-07-90 2nd Degree Assault, Sharon Parkway, arrest 1 adult
male.
07-08-90 Vehicle chasing ambulance, Hwy 101 , arrest 1 adult
male.
07-09-90 Theft and forgery of checks, E 4th Avenue.
Under investigation.
07-09-90 Theft of lawn tractor, 1700 block Canterbury Road . ,
under investigation .
07-11-90 Damage to vehicle window, theft of radar detector,
1800 block East Shakopee Avenue.
opr�
GI
CRIMES REPORTED AND ARRESTS
JUNE 1990
TOTAL # ADULT JUVENILE
TYPE OF CRIME REPORTED ARREST ARREST
ASSAULT 19 3 1
BURGLARY 6 0 0
FORGERY/COUNTERFEITING 3 0 0
DRUGS 5 3 1
uc3AFF%FLFF # •1 P
ARSON/NEGLIGENT FIRES 0 0 0
GAMBLING 0 0 0
HOMICIDE/SUICIDE 0 0 t'
CRIMES AGAINST FAMILY 4 0 0
(NEGLECT/ABUSE)
TRAFFIC/ACCIDENTS 30 27 1
(DWI/HIT AND RUN)
KIDNAPPING/FALSE IMPRISON 0 0 0
CRIMINAL SEXUAL CONDUCT 3 1 0
MISC/FEDERAL/CONSERVATION 40 13 8
JUVENILE STATUS/LIQUOR
DISTURBING PEACE/PRIVACY/ 26 12 0
OBSCENITY 2 2 0
PROPERTY DAMAGE/TRESPASS 3 2 6
STOLEN PROPERTY 1 0 1
RECEIVE/CONCEAL
ROBBERY 1 0 0
THEFT 27 2 4
THEFT RELATED/FRAUD/ 19 5 6
SHOPLIFTING
( 'e
CRIMES REPORTED AND ARRESTS
JUNE 1990
TOTAL # ADULT JUVENILE
TYPE OF CRIME REPORTED ARREST ARREST
VEHICLE THEFT/RELATED 15 0 0
WEAPONS 1 0 0
TAMPER W/WITNESS 0 0 0
OBSTRUCT LEGAL PROCESS 2 0 0
CONSPIRE TO COMMIT CRIME 1 0 0
CONTEMPT OF COURT 0 0 0
FALSE NAME TO POLICE 1 0 0
FRAUD/FINANCIAL TRANS CARD 2 0 0
5TH DEGREE ASSAULT 0 0 0
PROPERTY DAMAGE/ 32 0 1
VANDALISM
ASSAULT/FELONY 0 0 0
MOTIVATED BY BIAS
TOTAL ADULT TO JAIL 47
TOTAL ADULT BAIL/ROR 22
TOTAL JUVENILE TO COURT 29
TOTAL JUVENILE W & R 0
ARREST GRAND TOTAL 69 29
TOTAL # REPORTED 244
OTHER ACTIVITY OF INTEREST
JUNE 1990
TRAFFIC ACCIDENTS
PROPERTY DAMAGE ACCIDENTS 28
PERSONAL INJURY ACCIDENTS 10
HIT AND RUN ACCIDENTS 8
OTHER TRAFFIC ACCIDENTS 0
OTHER
MEDICALS 28
FIRE CALLS
DETOX 10
ALARMS 32
TOTAL CALLS FOR SERVICE, JUNE 1990 905
AGENDA
Planning Commission/City Council Joint Workshop
City of Shakopee
Thursday, July 19, 1990
7 :30 P.M.
City Council Chambers
1. Planning Commission Roles and Functions
a. Long Range Planning
b. Current Planning
2 . Comprehensive Plan Issues
a. Downtown/Institutional Viability
3 . Comprehensive Code Update
4 . Enforcement Problems
5. Site Plan Review Process
6 . Attendance Policy
7 . Other Business
a.
b.
c.
8 . Adjournment
TENTATIVE AGENDA
ADJ.REG. SESSION SHAKOPEE, MINNESOTA JULY 17 , 1990
Mayor Gary Laurent presiding
1] Roll Call at 7 : 00 P.M.
2 ] Reading by Mayor Laurent of City's Non-Discrimination Policy
3 ] Approval of Agenda
4] Liaison Reports from Councilmembers
5] Mayor' s Report
6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
7] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*8] Approval of Minutes of June 26th and July 3 , 1990
9] Communications:
a] Edward W. Brownell III, Juran & Moody, Inc. re: Commercial
Development Revenue Refunding Note (Shakopee Shops)
b] Jon Albinson, Valley Industrial Realty, re: park dedica-
tion fees for replats
c] Association of Metropolitan Municipalities re: breakfast
meeting, July 24th
10] Public Hearings: None
11] Boards and Commissions - No recommendations at this time
12] Reports from Staff:
a] 1st Avenue Traffic Problems - tabled July 3rd
b] 1990-1991 Strategic Plan
c] Shakopee Derby Days
*d] Library Parking Lot Resurfacing
e] Tahpah Park Lights
*f] Reconsideration of Drug and Alcohol Policy for Discussion
- motion tabled June 19, 1990
g] Changing Polling Place for the 5th Precinct
*h] Temporary 3 . 2 Beer Licenses - Shakopee Jaycees
*i] Amendment to Agreement with MVRP Regarding Murphy ' s
Landing
TENTATIVE AGENDA
JULY 17 , 1990
Page -2-
12 ] Reports from Staff continued:
j ] Appointments to Boards and Commissions
k] Approval of the Bills in the Amount of $ 1 , 013 , 564 . 16
1] Fiscal Disparities Option for Tax Increment Financing
District #3 and #4 - tabled July 3rd - bring item #13a
from July 3rd agenda
*m] 3 . 2 Beer License - Shakopee Bowl
*n] Request by A Government to Spend Gambling Funds
13] Resolutions and Ordinances:
*a] Res. No. 3253 , Amending the Personnel Policy Regarding
School and Sick Kid Leaves
b] Res. No. 3256, Approving Preliminary Plans & Layout for
CR-18 Project, I-494 to Shakopee Bypass
c] Res. No. 3257 , Approving Plans & Specs for the Shakopee
Bypass
14] Other Business:
*a] Appointment of acting city administrator
b] Set a date to interview finalists for the city attorney
position
d] 8. Y1- -C' -�
e] S.z F/ `'a -3
'1J 3j 6t4A-4-, 1111 5I• )1Yl C4-141C4-141-•'-- .
15] Rece s
for an executive session to discuss property
acquisition
16] Re-convene
17] Adjourn to Tuesday, July 19 , 1990, at 7 : 30 P.M. , for a Joint
Meeting with the Planning Commission.
Dennis R. Kraft
City Administrator
REMINDER:
July 19 , 1990, 4 : 30 P.M. - 1991 Budget Worksession
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ.REG.SESSION SHAKOPEE, MINNESOTA JUNE 26, 1990
Mayor Laurent called the meeting to order at 7 : 03 P.M. in the
Assembly Room at the Scott County Courthouse. Members present were
Cncl. Zak, Wampach, Vierling, Clay, and Sweeney. Also present were
Dennis R, Kraft, City Administrator; Barry Stock, Ass 't. City
Administrator; and Judith S. Cox, City Clerk.
Mayor Laurent explained the purpose of the public hearing and
thanked the group of citizens for their efforts in evaluating sites
for a new city hall.
Mayor Laurent opened the public hearing.
Barry Stock, Ass't, City Administrator, explained what has
transpired since 1984 towards the construction of a new city hall .
He explained that the current city hall siting committee is
recommending to Council for their consideration, three possible
sites for a new city hall: one within the institutional district,
one outside the institutional district and an existing building.
Members of the city hall siting committee will present each site.
Jane DuBois, member of the Community Development Commission, and
Chair of the City Hall Siting Committee, presented the site outside
the institutional district. The Committee is recommending the
purchase of a 30 acre site somewhere in the vicinity North of Eagle
Creek Boulevard, South of 4th Avenue and East of Marschall Road.
This site is centrally located, has access to sewer and water, has
highway access, is zoned multi-family, and will address the long
term needs of the City. In addition to a city hall , future
construction could include a community center, athletic fields,
library, and a law enforcement facility, when the current facility
is outgrown. The Committee determined that the site should be a
minimum of 30 acres. Property in this area sells for $25, 000 to
$35 , 000 per acre. The vacant property currently taxed agricultural
and generates taxes between $8 . 00 to $22 . 00 per acre per year. Ms.
Dubois stated that the issues have been studied and that she
believes a decision should be made.
Mayor Laurent clarified that the sites being
by the presenterpresented by tee
one
members are not necessarily preferred
Bill Mars, member of the CDC and the City Hall Siting Committee,
presented the downtown site within the institutional district. He
stated that it is time to move forward. He presented the site
located in Block 50, which is South of the Library and East of
Lewis Street. It is within the institutional area. It would cost
approximately $1, 000, 000 for acquisition and preparation and
approximately $2 , 000, 000 for construction. It will remove about
$15, 000 gross taxes if converted to government use. When expansion
is needed, it can go up. This site will strengthen the business
district. Block 50 is the site for the future, as the city grows.
Proccedings of the June 26, 1990
City Council Page -2-
Mr. Mars stated that he would like to see the community lead, not
be led.
Mary Schmitt, member of the City Hall Siting Committee, presented
the Marquette Bank building site. This building was first built in
1958 and has been expanded twice since then. It will meet the
needs of a city hall and is located in the central business
district. Two neighboring communities built their city hall in the
downtown district: Lakeville at an approximate cost of $93/sq. ft.
for 27 , 000 sq. ft. ($2 . 5 million) , and Chaska at an approximate cost
of $100/sq. ft. for 32 , 000 sq. ft. ($3 . 2 million) . The bank has
approximately 24 , 000 sq. ft. and the cost for acquisition, including
furnishings, handicapped accessible restrooms, and an elevator, is
estimated at $62 . 50/sq. ft. ($1. 5 million) . This building will
provide more space than is needed with 4 , 000 additional sq. ft.
which could be leased until needed. A number of aspects have been
found favorable and unfavorable for each site. The consensus of
the Committee is that a new city hall is needed and has been needed
badly for a long time.
Jon Albinson, member of the CDC and the City Hall Siting Committee,
presented a fourth alternative for Council consideration. He
stated that the acquisition of the Marquette Bank building would
serve the present needs and the acquisition of a 30 acre site would
provide a commitment for the long term needs. The City is moving
to the East and a 30 acre site will become central as the growth
shifts. He stated that Mr. Bill Weber, the City' s comprehensive
plan consultant has indicated that this is an excellent idea for
the City to look at. The city hall siting process has gone on for
a number of years. The Committee has tried to look at the long
term needs of the City. He hopes that Council will make the right
decision and knows that it will be a difficult one.
Cncl .Vierling asked if any of the sites that were looked at were
near the area of the future fire station and tying them together.
Mr. Albinson responded that they had talked with the Fire Chief and
that the 30 acre site would not meet the requirements for a second
fire station. There are restrictions on how close two fire
stations can be to one another. The proposed site for a second
fire station (CR-17 and Vierling Dr. ) has easy excess to points of
command.
Cncl .Wampach asked of the Committee looked at the Gorman Street
site. Ms. Dubois responded yes, but they considered their criteria
which called for a 30 acre site.
Mayor Laurent explained to the audience that the Council is under
no obligation to pick any of these sites; that all options are
still open at this time. He then gave instructions on how the
public hearing would be conducted. He explained that the Council
will not be making a decision on a site tonight.
0
Proccedings of the June 26, 1990
City Council Page -3-
Mayor Laurent read a letter from Reverend Mary Keen, Chair of the
Ad Hoc Downtown Committee, recommending that the site be located in
the downtown district.
Mayor Laurent read a letter from Melanie Kahieck, Chair of the
Planning Commission, which stated that the keeping of the public
institutions near the heart of our community is the vision of the
proposed Comprehensive Plan. She believes that we should support
the goals and objectives identified in the planning process.
Jerry Hart, St. Francis Regional Medical Center, asked Council to
consider the hospital as an alternative site. They have been
planning for sometime and are not at liberty to go public because
their finances are not in place. He has already advised Council of
their reasons for leaving the current site. He is asking Council
to help facilitate their move by considering renting a portion of
their building for city hall offices. The advantages of renting
space in the hospital include: not removing property from the tax
rolls, could use for 10-15 year period plus acquire 30 acre parcel
for expansion, it is a central area for government services, would
stay in the downtown, can offer an attractive financial package for
lease, the City will keep the asset of St. Francis Regional Medical
Center, and would keep dollars in Shakopee. He explained that
reuse of the present Medical Center is critical to the success of
a new site for the Medical Center. He said that they could lease
26, 000 sq. ft. on the 2nd floor to the City plus 125 parking stalls.
If part of the Medical Center is rented for a city hall, this will
open up other opportunities for other tenants. Mr. Hart then
shared with the Council a summary of cost implications for the City
in regard to a lease arrangement.
John Schmitt, 1015 So. Main, stated that he would like to see
Council take positive and affirmative action. The City has taken
advantage of its citizens. The library was built by donations,
Tahpah and Lions parks have been developed by donations and the
City has given nothing. The attitude within the community is low
and the road structure has been short changed. The first thing we
need is a new city hall. At first he supported acquisition of the
bank and a 30 acre site when this alternative first came up, but
has since changed his mind. He believes that the public deserves
better. He does not believe that the Marquette bank building
should be taken off the tax rolls. He supported the Block 50 site,
but with the absence of downtown merchants at this public hearing,
he no longer supports it. He supports the acquisition of the 30
acre site. We only need five acres for now, but property will
appreciate and this acquisition will preserve land for more
municipal development in the vicinity. It will provide for
additional needs, opportunity for flexibility, orderly and well
thought out development. He stated that it is time for the Council
to give something back to the residents, and not something 2nd
hand. He asked Council to take a hard look and make the hard
choice.
Proccedings of the June 26, 1990
City Council Page -4-
Elmer Otto, 1057 East View Circle, stated that the Marquette Bank
building has parking problems and that the Block 50 site is already
causing traffic congestion East of Holmes Street. He recommends
the 30 acre site where there is a lot of room to grow.
Dr. Pat Adams, Sundance Medical Clinic, stated that he can't
improve on Mr. Hart's presentation on considering the hospital as
a site. He was in favor of the City utilizing the hospital as a
site.
Dr. Tom Luth, Sundance Medical Clinic and Chief of Staff at St.
Francis Regional Medical Center, stated that the City should be
more proud of the hospital we have. Every year the hospital must
go through an accreditation. In the last three years Mr. Hart has
improved on the accreditation from just getting by to the 3rd
highest in the country. He knows that the Council is trying to
make an important decision for the City. He believes that the City
should support St. Francis by leasing space so they can relocate to
their new campus.
Ag Horeish, 1186 Van Buren, stated that Mr. Hart has had good
results with upgrading the hospital and she believes that it is
time to move on. She has a family who lives in Block 50 and they
do not know what to do about making improvements. It is not fair
to continue to take no action.
Randy Laurent, 14635 Brenner Lane, President of the Chamber of
Commerce, stated that the Chamber does not support any particular
site, but that they do support a new site. He applauded the
Council and the Committee for all of their work thus far.
Pat Laschinger, 5085 Eagle Creek Blvd. , stated that he agreed with
the 30 acre site concept.
Tim Rein, 306 Sommerville, stated that as far as he new the Gorman
Street site beat the Block 50 site in the 1987 referendum and
questioned why the Block 50 site was still being considered. He is
not in favor of the Block 50 site, but is in favor of a 30 acre
site East of town; it would have the best access.
Judy Tomczik, 1232 Monroe Street, stated that it is time for the
people to have something that they can point to with pride.
Whatever we do we must be proud of it. We need to look to the
future. She stated that she would like to reinforce John Schmitt ' s
thinking. She supports the 30 acre site or the St. Francis
Regional Medical Center site.
Cncl .Vierling asked what the Committee thought about leasing
offices from the hospital and purchasing a 30 acre site.
Jon Albinson responded that this was a new idea; an interesting
issue and a financial issue. He suggested that this concept be
discussed with the City ' s financial advisor.
U
Proccedings of the June 26, 1990
City Council Page -5-
Jane Dubois, 1705 West 3rd Avenue, stated that the idea of leasing
from the hospital is an interesting twist. She would like to see
land purchased also for the future. She agrees with John Schmitt,
we have been getting 2nd hand for years.
Bill Mars, 1013 Market St. , stated that he has been a resident for
nine months and that he likes what he sees. He is from Duluth
where the downtown crumbled during the 1970 's. He supports a
downtown site; and hasn't had time to consider the hospital site.
He wants a downtown site plus acreage. He would like to see the
City lead rather than follow.
Candy Von Bank, 315 Lewis, asked when will a site be decided.
Mayor Laurent stated that no one has stated that they don't want a
new city hall. We need to commit to the whole process for
selecting a site. As one of six members on the Council, he
believes that a decision should be made this year.
Cncl.Zak stated that a new city hall is number one on the city' s
goals and objectives.
Mary Jane Rein, 1070 Madison, stated that she would like to see the
City work with the hospital or go out to the Eastern part of town.
Don't go with Block 50; let the people stay in their homes.
Mary Schmitt, 614 Spencer, stated that if there is a decision
against the Block 50 site, to let these people know. If the bank
is purchased, a 30 acre site should also be bought and a sign
should be put on it indicating that it is the "future site" .
Bill Mars said that he would like to poll the Council and the Mayor
to know how they are coming together; a non binding indication of
preference.
Mayor Laurent stated that he has tried to put his bias aside and is
committed to the complete process. He believes that one of the
options presented would work well for the City. He will not reveal
his preference at this time, but wants the process to continue on
the site selection.
Cncl .Vierling stated that she is in favor of a 30 acre site; she is
not enchanted with purchasing property from a business, but would
maybe support the hospital since they are a non profit
organization.
Cncl .Clay stated that he agreed with the Mayor. He initially
favored the bank site, but would like to see the numbers for
leasing from the hospital as well as the numbers for purchasing the
bank. He is more and more leaning towards the long term interests
for the City and is looking at a 30 acre site for the future.
Proccedings of the June 26, 1990
City Council Page -6-
Cncl.Sweeney stated that it was his understanding that tonight' s
hearing was to here input; he is not comfortable recording a vote
or commenting on a specific site tonight.
Cncl. Zak stated that he is for a new city hall ; that we deserve to
give ourselves something. He is not inclined toward the Block 50
site. He is not ready to speak for a site tonight, but needs more
information.
Cncl.Wampach stated that he always wanted to see a new city hall at
the existing site, utilizing the whole block. With the hospital
site, he realizes what we have there, but does not like the idea of
remodeling. He is not in support of the Block 50 site nor the
revamping of the bank; he prefers the Marschall Road and 4th Avenue
site.
Al Dubois, 1982 Davis Court, stated that he too came with a
preconceived site, that there has been a lot of information heard
tonight and that he agrees a lot with what John Schmitt has had to
say. He would go with the 1987 vote where 55% of the voters chose
the Gorman Street site.
Pete Von Bank, 315 Lewis, stated that he is opposed to the Block 50
site. He has lived in a house in Block 50 since he was six years
old and bought it from his folks. He favors a 30 acre site which
will accommodate other facilities. If the hospital is remodeled,
10 years down the road we' ll still want to build.
Mayor Laurent asked if there was anyone else who wished to comment.
There was no response.
Vierling/Zak moved to set a date for a worksession to discuss
selecting a site for a new city hall . Motion carried unanimously.
Sweeney/Clay moved to eliminate the Block 50 site from
consideration as a site for city hall. Motion carried unanimously.
Mayor Laurent adjourned the meeting at 8 : 43 P.M.
Judith S. Cox
City Clerk
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA JULY 3 , 1990
Mayor Laurent called the meeting to order at 7 : 03 P.M. in the
Council Chambers at city hall. Councilmembers present were: Joe
Zak, Jerry Wampach, Gloria Vierling, Robert Sweeney, and Mayor Gary
Laurent. Councilman Steve Clay was absent. Also present were
Dennis R. Kraft, City Administrator; Barry Stock, Ass 't. City
Administrator; Julius A. Coller II, City Attorney; and Judith S .
Cox, City Clerk. Dave Hutton, City Engineer, arrived at 7 : 35 P.M.
Changes to the agenda included the deletion of item 13m, Assignment
of Auto for Custodian; and the addition of: 15c Transportation
Delays, 15d Report on City Attorney Selection Process, and 15e an
executive session to discuss labor negotiations.
Sweeney/Vierling moved to approve the agenda, as amended. Motion
carried unanimously.
Mayor Laurent called a recess for a meeting of the Housing and
Redevelopment Authority.
Mayor Laurent re-convened the City Council meeting at 7 : 27 P.M.
Liaison reports were given by Councilmembers.
Mayor Laurent gave the mayor' s report.
The Mayor asked if there was anyone in the audience who wished to
speak about anything not on the agenda. There was no response.
Vierling/Wampach moved to approve the consent business. Motion
carried unanimously.
Vierling/Wampach moved to approve the minutes of June 19 , 1990.
(Motion approved under consent business. )
Vierling/Wampach moved to acknowledge the letter dated June 18 ,
1990 from Mr. Robert F. Vierling regarding pollution on Lot 5,
Block 50. (Motion approved under consent business. )
Wampach/Vierling moved to receive and file the letter dated June
13 , 1990 from Mr. Tom Hennen, Scott County Auditor, regarding the
county public hearing date of the proposed 1991 levy. Motion
carried unanimously.
Mr. George Muenchow, Member of the Shakopee Area Chamber of
Commerce Board of Directors, addressed the council regarding
traffic problems in downtown Shakopee. He stated that a sub-
committee of the Chamber had recently met with members of the
Shakopee Police Department, Minnesota State Highway Patrol,
Renaissance Festival, Canterbury Downs, and Valleyfair to discuss
a temporary solution to the traffic congestion problems in downtown
Shakopee.
Proceedings of the July 3 , 1990
City Council Page -2-
Mr. Muenchow explained the recommendations that the subcommittee
came up with. They are unanimously recommending: 1) that there be
no parking on the North side of 1st Avenue between Lewis & Holmes
allowing for two right turn lanes, and 2) precluding left turns
onto Holmes Street and Lewis Street when travelling west on Highway
101 between 4 : 00 PM and 6: 00 PM on weekdays; and precluding left
turns on weekends during the Renaissance Festival between 8 : 00 AM
and 12 : 00 PM. Discussion followed.
Vierling/Zak moved that the recommendations of the subcommittee of
the Chamber regarding traffic problems in downtown Shakopee be
tabled until the next council meeting and that the businesses
affected be notified of the recommendations and that they will be
discussed at the next council meeting. Motion carried unanimously.
The City Engineer reported on a letter that he had received from
the Scott County Highway Engineer regarding the traffic speed study
that was done by Mn. Dept of Transportation on CR-18 . He explained
that the recommended speed limit on CR-18 from T.H. 101 to CR-42 is
55 mph, except for curves and hazards which should be signed
according to their appropriate design speeds.
Wampach/Vierling moved to receive and file the letter dated June
19 , 1990 from Brad Larson, County Highway Engineer, regarding the
speed limit on CR-18 from CR-42 to TH 101. Motion carried
unanimously.
Mayor Laurent stated that Cncl . Clay had asked that council delay
taking action on the fiscal disparities option for TIF Districts 3
& 4 because of his absence. Discussion followed.
Sweeney/Wampach moved to table changing the fiscal disparities
option for tax increment districts 3 and 4 . Motion carried with
Cncl .Sweeney dissenting.
The City Administrator addressed the new By-Laws for the Shakopee
Fire Department Relief Association. Cncl .Sweeney suggested that
the Finance Director do an actuarial of the information contained
therein before Council makes any decisions. The City Clerk advised
Council that representatives of the Association will be coming to
the meeting a little later and that Council may want to table
discussion until then.
Vierling/Wampach moved to table discussion on the new By-Laws for
the Shakopee Fire Department Relief Association until later in the
meeting when representatives from the Association will be in
attendance. Motion carried unanimously.
Sweeney/Zak moved to pay the 2nd $25, 000 for 1990 to Murphy' s
Landing in two installments, one-half on September 30th and one-
half on December 31st.
Proceedings of the July 3, 1990
City Council Page -3-
Zak/Vierling moved to amend the motion by adding that payment be
made based on a cost justification for payment in September.
Motion carried unanimously.
Motion carried unanimously on main motion, as amended.
Vierling/Sweeney moved to remove the new By-Laws for the Shakopee
Fire Department Relief Association from the table. Motion carried
unanimously.
Mr. Eugene Pass, President, Shakopee Fire Dept. Relief Assoc. ,
stated that he is a member of the by-law committee and that they
have reorganized, clarified and updated the by-laws. One major
change proposed is in regard to the amount of time for a member to
become Early Vested which is being changed from 15 years to 8
years. Another major change relates to the financial minimum
amount the city would contribute to the Relief Association and an
increase in the amount of the lump sum per year of services pension
benefit at which the city contribution would not be required.
Discussion followed.
Vierling/Wampach directed staff to compare the compensation and
retirement benefits of the Shakopee Fire Dept. Relief Association
with those in other communities and to make the members of the By-
Laws Committee a part of the process as much as possible. Motion
carried unanimously.
Council took a 12 minute break at 8 : 38 P.M.
Sweeney/Vierling moved to approve the 1990-1991 Strategic Plan, as
drafted. Councilmembers discussed a few changes to the Plan.
Motion defeated unanimously.
Sweeney/Wampach moved that the 1990-91 Strategic Planning Analysis
be amended as discussed tonight and directed staff to submit the
analysis back to City Council for their final approval at the next
meeting. Motion carried unanimously.
Vierling/Wampach moved to declare the following vehicles surplus
property and disposed of at auction: 1955 Willys Jeep #SN2535, 1955
Willys Jeep #SN79886, 1984 Ford LTD #1FABP43G2E2155291, 1982 Ford
Fairmont #1FABP21S1CK116670, 1987 Chev Caprice #1G1BL5168HX200149 ,
and 1981 Olds Cutlass #1G3AR69AXBM467916 ; and move to allow staff
to use the 1987 Chevrolet #0707 until the 1991 auction. (Motion
approved under consent business. )
Vierling/Wampach moved to approve the bills in the amount of
$2 , 475, 838 . 91. Motion carried unanimously.
Vierling/Wampach moved to terminate the probationary status of
Donna Hyatt effective June 4 , 1990. (Motion approved under consent
business. )
Proceedings of the July 3, 1990
City Council Page -4-
Sweeney/Vierling directed staff to prepare a resolution which
approves remitting to ISD 720 the tax increment generated by the
school referendum in the amount of $531,955. Motion carried
unanimously.
The City Engineer explained that Western Gas Utilities Inc. is
proposing to install a new gas line along CR-15 and is offering the
City $4 , 420 for two easements, one through Lions Park and one
through Tahpah Park.
Wampach/Zak moved to approve the offer made by Western Gas
Utilities Inc. for easements within Tahpah Park and Lion' s Park in
the amount of $4 , 420 and authorized the proper City officials to
execute the easements after they have entered into a franchise
agreement with the City. Motion carried unanimously.
Vierling/Wampach moved to nominate Dolores Lebens to the Park and
Recreation Advisory Board. (Motion approved under consent
business. )
Vierling/Wampach moved to nominate Pamela Sveinson to the Park and
Recreation Advisory Board and to the Planning Commission. (Motion
carried under consent business. )
Vierling/Wampach moved to nominate Ronald Larson to the Park and
Recreation Advisory Board. (Motion carried under consent
business. )
Vierling/Wampach moved to nominate Paul Ten Eyck to the Park and
Recreation Advisory Board. (Motion carried under consent
business. )
Vierling/Wampach moved to nominate Steve Johnson to the Park and
Recreation Advisory Board. (Motion carried under consent
business. )
Vierling/Wampach moved to nominate Robert Tomczik to the Park and
Recreation Advisory Board. (Motion carried under consent
business. )
Vierling/Wampach moved to nominate Vicki King to the Park and
Recreation Advisory Board and to the Planning Commission. (Motion
carried under consent business. )
Vierling/Wampach moved to nominate Paulette Rislund to the Park and
Recreation Advisory Board. (Motion carried under consent
business. )
Vierling/Wampach moved to nominate Bill Preiss to the Park and
Recreation Advisory Board. (Motion carried under consent
business. )
Proceedings of the July 3, 1990
City Council Page -5-
Vierling/Wampach moved to nominate Sandra McKenna to the Planning
Commission. (Motion carried under consent business. )
Vierling/Wampach moved to nominate Joan Lynch to the Planning
Commission. (Motion carried under consent business. )
Vierling/Wampach moved to nominate Michael Beard to the Community
Development Commission. (Motion carried under consent business. )
Vierling/Wampach moved to waive the sixty (60) day reviewal period
for the Shakopee Jaycees for a Gambling License at Arnie 's Friendly
Folks Club, Shakopee. (Motion carried under consent business. )
Vierling/Wampach moved to authorize staff to draft a resolution
amending the Personnel Policies for the City of Shakopee to comply
with 1990 Legislative Amendments to M.S. 181. 940 . (Motion approved
under consent business. )
The City Engineer explained that he has been talking with State of
Minnesota Corrections officials about the City obtaining an
easement for a triangular section of property adjacent to Adams
Street. This is needed for the Adams Project North of 6th Avenue.
Acquisition of this property will allow Adams Street to line up
directly with CR-15 south of 6th Avenue. He was recently advised
that the Commissioner will not sign the easement because it does
not meet the test of the statutes. Discussion followed.
Sweeney/Wampach offered Resolution No. 3252 , A Resolution
Determining the Necessity for and Authorizing the Acquisition of
Certain Property by Proceeding in Eminent Domain for Purposes of
Constructing Adams Street from 6th Avenue to 3rd Avenue, Project
No. 1990-3 , and moved its adoption. Motion carried unanimously.
Sweeney/Vierling directed staff to prepare a feasibility study for
the extension of 4th Avenue and 5th Avenue across the State
property (East of Adams St. ) in order to complete the grid in that
part of town. Motion carried unanimously.
Vierling/Wampach offered Resolution No. 3251, A Resolution
Approving Plans and Specifications and Ordering Advertisement for
Bids for Valley Industrial Boulevard North from County Road 83 to
Valley Park Drive, Project No. 1990-8 , and moved its adoption.
(Motion approved under consent business. )
Vierling/Wampach offered Resolution No. 3250, A Resolution
Approving Plans and Specifications and Ordering Advertisement for
Bids for Watermain Improvements to Vierling Drive from Limestone
Drive to Approximately 2 , 000 Feet West, Project No. 1990-2 , and
moved its adoption. (Motion approved under consent business. )
Proceedings of the July 3, 1990
City Council Page -6-
Sweeney/Vierling offered Resolution No. 3249 , A Resolution
Approving Plans and Specifications and Ordering Advertisement for
Bids 1990 Pavement Preservation Program, Project No. 1990-10, and
moved its adoption. Motion carried unanimously.
Consensus of Council was to meet for a worksession on July 10th at
7 : 00 P.M. to discuss a site for a new city hall ; and to meet on
July 19th at 4 : 30 P.M. for a worksession to continue discussion on
the 1991 budget.
Mayor Laurent explained the reasons for the apparent delays on the
169 bridge, mini bypass, and Southerly bypass, which he learned
after talking with Minnesota Department of Transportation. He
stated that it may be advisable to separate the 169 bridge
construction project from the mini bypass alignment construction
project so that the 169 bridge project is not held up because of
the mini bypass delays.
The City Administrator updated the council on the City Attorney
selection process.
Mayor Laurent recessed the meeting for an executive session to
discuss labor negotiations at 10: 01 P.M.
Mayor Laurent re-convened the meeting.
Mayor Laurent adjourned the meeting to Tuesday, July 17 , 1990 at
7: 00 P.M. Meeting adjourned at 10: 13 P.M.
` ; 1
JUd'th S . Cox
City Clerk
Recording Secretary
9a.
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Shakopee Shoppes - Commercial Development Revenue
Refunding Note - Resolution No. 3254
DATE: July 13 , 1990
INTRODUCTION:
On July 11, 1990 the attached correspondence was received from Mr.
Ed Brownell, Juran & Moody, Inc. representing S & W Realty, the
owner of the Shakopee Shoppes Shopping Center (Red Owl Complex)
outlining his clients desire to refinance this project. A
Commercial Development Revenue note was issued by the City in 1981
to finance the acquisition and renovation of the shopping center.
Attached is Resolution No. 3254 authorizing the refinancing of the
project.
BACKGROUND:
In December of 1981 the Shakopee City Council approved the issuance
of $600, 000 in commercial revenue notes for this project. This
note was issued at an interest rate of 12%. The owners feel that
at this time they can obtain a substantially lower rate.
(Approximately 8%) The owners are also seeking to extend the final
payment of the note from 1996 to the year 1999 so that the balloon
payment due on the final payment date can be reduced.
The issuance of the original commercial development revenue note
and the proposed refunding note do not impose any financial
obligations on the City. The amount being requested for
refinancing by the owner equates to approximately $496, 600.
On September 5, 1989 the Shakopee City Council approved Resolution
No. 3106 granting preliminary approval to the funding request and
authorizing the preparation of the necessary documents. A public
hearing was also held at that time to solicit comments on the
proposed refunding. At the public hearing, no one spoke in
opposition to the refunding request.
The applicant has submitted the documents necessary to complete the
refunding. Attached is Resolution No. 3254 authorizing the sale
and issuance of a commercial development revenue refunding note and
approving and authorizing the execution of various documents
associated with said refunding. Mr. Ted Brownell, Vice President
Juran & Moody Inc. will be present at the meeting to answer any
questions regarding the proposed commercial revenue note refunding
request. Staff is recommending approval of Resolution No. 3254 as
attached.
9a-
ALTERNATIVES:
1 . Offer Resolution No. 3254 authorizing the refinancing of a
project under the Minnesota Municipal Industrial Development
Act and the sale and issuance of a commercial development
revenue refunding note, and approving and authorizing the
execution of various documents.
2 . Do not adopt Resolution No. 3254 .
3 . Table action on this issue pending further information from
staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Offer Resolution No. 3254 a resolution authorizing the refinancing
of a project under the Minnesota Municipal Industrial Development
Act and the sale and issuance of a commercial development revenue
refunding note, and approving and authorizing the execution of
various documents and move it ' s adoption.
JURAN & MOODY, INC.
Investment Securities Since 1939
P Minnesota Mutual Life Center
400 North Robert Stret-Suite 800
Saint Paul, Minnesota 55101-2091
Telephone 612/224-1500
Toll Free 1-800-950-4666
July 10, 1990
JUL > 1990
Cri r• ur •
S AKOP �
Dear Barry: E
S & W Realty, the owner of the Shakopee Shops Shopping Center, is interested in
refinancing The Commercial Development Revenue Bond issued by the City in December,
1981. At that time, the shopping center was expanded and remodeled with the proceeds of
a $600,000 Note with a final payment date of December 1, 1996 Bearing interest at the rate
of 12.00%. The owners are very interested in refinancing the original not only to
substantially lower the interest rate but also to extend the final payment of the note from
1996 to 1999 so that there will no longer be a balloon payment due on the final payment
date. The principal amount remaining unpaid as of August 1, 1990 is$483,481.33
The City held a public meeting and gave preliminary authorization for the issuance of the
Refunding Note at its meeting on September 5, 1989 The notice of the hearing must be
published no later than 15 days before the meeting date. Given the dates involved, this
should not be a problem. You have been provided by separate mailing with proposed
forms for the final resolutions to be enacted by the City Council at its meeting on July 17,
1990 by Joe Gonnella of Dorsey & Whitney, who is acting as Bond Counsel for this
transaction.
You should have received last week the final structuring of the Refunding Note together
with an issuance schedule to effect a closing for the transaction on August 1, 1990 which
you may use in the Council package as you see fit. It will be necessary for the Mayor to be
available sometime prior to closing to sign all of the documents for the deal. If you or any
members of the City staff have any questions, please do not hesitate to call me at the
numbers listed. I am planning to attend the Council meeting to answer any questions.
Very truly yours,
Edward W. Brownell, III
Vice President
Saint Paul,MN-Minneapolis,MN-Houston,TX—Clearwater, FL
Councilmember introduced the
following resolution and moved its adoption:
RESOLUTION NO. 3254
RESOLUTION AUTHORIZING THE REFINANCING OF A
PROJECT UNDER THE MINNESOTA MUNICIPAL
INDUSTRIAL DEVELOPMENT ACT AND THE SALE AND
ISSUANCE OF A COMMERCIAL DEVELOPMENT REVENUE
REFUNDING NOTE, AND APPROVING AND AUTHORIZING
THE EXECUTION OF VARIOUS DOCUMENTS
BE IT RESOLVED, by the City Council of the City of
Shakopee, Minnesota (the "City") , as follows :
Section 1 . Definitions .
1 .01 . In this Resolution, the following terms shall
have the following respective meanings, unless the context hereof
clearly requires otherwise:
Act : the Minnesota Municipal Industrial Development
Act, Minnesota Statutes, Sections 469 . 152 through 469. 165, as
amended (formerly codified as Minnesota Statutes, Chapter 474, as
amended;
Assignment of Rents : the Assignment of Leases and
Rents, from the Obligor to the Lender;
City: the City of Shakopee, Minnesota, or its
successors;
Land: the real estate described in Exhibit A to the
Mortgage;
Lender: The Minnesota Mutual Fire & Casualty Company,
in St . Paul, Minnesota, or its successors and assigns;
Loan Agreement : the Loan Agreement to be entered into
between the City and the Oblilgor;
Loan Assignment : the Assignment of Loan Agreement, to
be executed by the City in favor of the Lender;
Mortgage : the Mortgage and Security Agreement and
Fixture Financing Statement, from the Obligor, as mortgagor, to
the Lender, as mortgagee;
Note : the Commercial Development Revenue Refunding Note
(Shakopee Shops Shopping Center Project) , Series 1990, dated as of
the date of its delivery, numbered R-1, to be issued by the City;
Ia'
Obligor: Wolfson & Segal Realty, a Minnesota general
partnership, or its permitted successors and assigns under the
Loan Agreement;
project : the approximately 29, 100 square foot
commercial shopping center renovated, constructed and equipped on
the Land by the Obligor;
Refunded Note : the Commercial Development Revenue Note
(Shakopee Shops Shopping Center) , Series 1981, dated as of
December 17, 1981, and issued by the City in the principal amount
of $600, 000; and
Resolution: this resolution authorizing the issuance of
the Note.
Section 2 . . . . ' . ., . . . .
Documents .
2 .01 . Authorization. The City is authorized by the Act
to issue revenue bonds or notes and loan the proceeds thereof to
business enterprises to finance the acquisition, construction and
equipping of "projects" as defined in the Act, and to refund
obligations issued under the Act and to make all contracts,
execute all instruments and do all things necessary or convenient
in the exercises of such authority.
2 .02 . Recitals . Pursuant to the Act, on December 17,
1981, the City issued the Refunded Note and lent the proceeds to
the general partners of the Obligor for the purpose of financing a
portion of the costs of the Project . The Refunded Note is now
outstanding in the principal amount of $483, 481 .33 .
2 .03 . preliminary City Approval. By Resolution No.
3106, adopted by the Council on September 5, 1989 this Council
approved the sale of revenue notes pursuant to the Act in the
aggregate principal amount up to $510, 000 and the loan of the
proceeds thereof to the Mortgagors or a related party, such as the
Obligor, for the purpose of refunding the Refunded Note, and
authorized the preparation of such documents as may be appropriate
to the refunding.
2 .04 . Receipt of Documents . Pursuant to Resolution No.
3106, there have been prepared and presented to this Council
copies of the following documents, all of which have been reviewed
by the City Attorney and which are now, or shall be, placed on
file in the office of the City Clerk:
(a) Loan Agreement;
-2-
(b) Loan Assignment;
(c) Mortgage;
(d) Assignment of Rents; and
(e) a form of the Note.
Section 3 . Findings . This Council hereby finds,
determines and declares that :
(a) the refinancing of the Project through the issuance
of the Note to refund the Refunded Note is authorized by and would
further the purposes and policies of the Act;
(b) it is desirable that the Note in an amount not in
excess of the outstanding principal amount of the Refunded Note be
issued by the City to the Lender, and that certain of the City's
interests in the Loan Agreement and the payments receivable
pursuant thereto be pledged to the Lender pursuant to the Loan
Assignment as security for the payment of principal of and
interest on the Note;
(c) the payments required by the Loan Agreement are
fixed, and required to be revised from time to time as necessary,
so as to produce income and revenue sufficient to provide for
prompt payment of the principal of and interest on the Note, and
the Loan Agreement and Mortgage also provide that the Obligor and
the Mortgagors are required to pay all expenses of the operation
and maintenance of the Project including, but without limitation,
adequate property damage insurance thereon and insurance against
all liability for injury to persons or property arising from the
operation thereof, and all taxes and special assessments levied
upon or with respect to the Project and payable during the term of
the Loan Agreement;
(d) under the provisions of Minnesota Statutes, Section
469 . 162, and as provided in the Loan Agreement and the Note, the
Note is not to be payable from nor constitute a charge, lien or ,
encumbrance upon any funds of the City other than the revenues
under the Loan Agreement pledged to the payment thereof; the City
is not subject to any pecuniary liability thereon; no holder of
the Note shall ever have the right to compel any exercise of the
taxing powers of the City to pay the Note or the interest thereon,
nor to enforce payment thereof against any property of the City
except the revenues under the Loan Agreement pledged to the
payment thereof; the Note shall recite that it is payable solely
from the revenues pledged to the payment thereof; and the Note
shall not constitute a debt of the City within the meaning of any
constitutional or statutory limitation; and
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A/
(e) the Note shall contain a recital that it is issued
pursuant to the Act and, as authorized by Section 469. 160, such
recital shall be conclusive evidence of the validity and the
regularity of issuance of the Note.
Section 4 . Approval and Execution of Documents . The
form of Loan Agreement and the Loan Assignment referred to in
Section 2 .04 are hereby approved. Each such document, with such
variations, insertions and additions as the City Attorney may
hereafter approve, are directed to be executed in the name and on
behalf of the City by the Mayor, the City Administrator and the
City Clerk. In the absence or disability of the Mayor any of the
documents authorized by this Council to be executed shall be
executed by the acting Mayor, and in the absence or disability of
the City Administrator or the City Clerk by an officer or officers
of the City who in the opinion of the City Attorney has authority
to execute such documents . Copies of all of the documents shall be
delivered, filed and recorded as provided therein. The forms of
the Mortgage and the Assignment of Rents are also approved.
Section 5 . The Note .
5 .01 . Form and Authorized Amount . The Note shall be
issued substantially in the form on file in the office of the City
Clerk, with such appropriate variations, omissions and insertions
as are permitted or required by this Resolution, in the principal
amount equal to the outstanding principal amount of the Refunded
Note on the date of issuance of the Note.
5 .02 . Execution. The Note shall be executed on behalf
of the City by the signature of the Mayor and attested by the
signatures of the City Administrator and the City Clerk, and shall
be sealed with the corporate seal of the City. In the event any
officer whose signature shall appear on the Note shall cease to be
such officer before the delivery thereof, such signature shall
nevertheless be valid and sufficient for all purposes .
5 .03 . Mutilated, Lost or Destroyed Note. In case the
Note shall become mutilated or be destroyed or lost, the City
shall cause to be executed and delivered a new Note of like
outstanding principal amount and tenor in exchange and
substitution for and upon cancellation of the mutilated Note, or
in lieu of and in substitution for such Note destroyed or lost,
upon payment by the holder of the reasonable expenses and charges
of the City in connection therewith, and, in case a Note is
destroyed or lost, upon filing with the City evidence satisfactory
to it of such loss or destruction.
5 .04 . Registration, Assignment and Exchange . The City
Clerk shall act as Note Registrar and as such shall maintain a
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?I "/
Note Register for purposes of recording the name and address of
the owner of the Note . The Note shall initially be registered in
the name of the Lender. The Note shall be transferable by the
registered owner or its attorney duly authorized in writing upon
presentation thereof to the City Clerk together with a written
instrument of transfer satisfactory to the City Clerk duly
executed by the registered owner or its attorney. The following
form of assignment shall be sufficient for said purpose :
For value received hereby
sells, assigns and transfers unto
the within Note of the
City of Shakopee, Minnesota, and does hereby
irrevocably constitute and appoint
attorney to transfer said Note on the books of
said City with full power of substitution in
the premises .
Dated:
Registered Owner
Such transfer shall also be noted on the Note. Upon request of the
registered owner or transferee, and upon surrender of the Note,
the City shall execute and deliver one or more other fully
registered notes, in denominations of $1, 000 or more (or equal to
the outstanding principal amount of the Note, if less than
$1, 000) , in an aggregate principal amount equal to the principal
amount of the Note which then remains unpaid, and maturing at the
same time or times as the then unpaid principal thereof, and the
Note shall be promptly cancelled by the City Clerk. No service
charge shall be made for such transfer or exchange, but the City
may require payment of a sum sufficient to cover any tax, fee or
governmental charge or other expense incurred by the City with
respect to such exchange. In the event of a request for the
issuance of more than one new note upon any such exchange, the
City Council shall by resolution make such provisions relative to
the form of such notes as shall be deemed necessary or desirable
to ensure that the terms of and the security for the indebtedness
represented by the Note shall not be varied in any material
respect by reason of such exchange.
5 .05 . Delivery and Use of Proceeds . Prior to delivery
of the Note, the documents referred to in Section 2 .04 shall be
completed and executed in form and substance as approved by the
City Attorney and an executed counterpart of each such document
shall be delivered to the Lender. The City shall thereupon deliver
to the Lender the Note, together with a copy, duly certified by
-5-
the City Clerk, of this resolution and such closing certificates
as are required by bond counsel.
Upon delivery of the Note and the above items to the
Lender and upon presentation and surrender of the Refunded Note by
the holder thereof, the Lender shall remit the proceeds of the
Note to the holder of the Refunded Note for the account of the
City and the Obligor shall remit such additional funds as may be
necessary to redeem the Refunded Note in accordance with its
terms, and thereupon the Refunded Note shall be cancelled and
delivered to the City Clerk .
Adopted this 17th day of July, 1990 .
Mayor
Attest :
City Clerk City Administrator
Approved as to form this
day of July, 1990 .
City Clerk
City Attorney
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g GI,'
The motion for the adoption of the foregoing resolution
was duly seconded by Councilmember and, upon vote
being taken thereon, the following Councilmembers voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted and
was signed by the Mayor, which signature was attested by the City
Clerk.
-7-
MEMO TO: Dennis R. Kraft, City Administrate
FROM: Lindberg S. Ekola, City Planner
RE: Park Dedication Fees on Replats
DATE: July 13 , 1990
INTRODUCTION:
Mr. Jon Albinson of Valley Industrial Realty is requesting that the
City Council review the policies on Park Dedication Fees for
replats. Attached is a copy of Mr. Albinson' s letter which
provides his overview to the issue of paying additional Park
Dedication Fees on property being replatted. Also attached is the
February 14 , 1990 letter from Julius Coller, the City Attorney, in
response to the specific case Mr. Albinson refers to in his letter.
BACKGROUND:
In addition to Mr. Albinson' s letter, staff provides the following
supplemental information.
1. What is a replat?
This term is not specifically defined in the state statutes,
nor in the City Code. The term "replat" has been used
generically in several land divisions applications. It is
suggested that the land division terminology be clarified.
The City Staff suggests the following urban land division
terminology.
1. Subdivision Plat - The initial division of land from
a metes and bounds description or government survey
to a lot, block and subdivision name description.
2 . Replat - a reconfiguration of lot lines only.
3 . Resubdivision Plat - a reconfiguration of lot lines
and streets. If unplatted land is being added to
previously platted land the term resubdivision plat
should be used also.
4 . Lot Division - A splitting of a platted recorded
lot into two to five lots.
2 . What State Statutes apply to Park Dedication Fees?
Park Dedication Fees are controlled under State Statute
Section No. 462 . 358 , Subd. 2 - Dedication. This Section of
the state law is attached to this memo. The state law
provides " (A) A municipality may choose to accept an
equivalent amount in cash from the applicant for part of or
all of the portion required to be dedicated to such public
1
II e
uses or purposes based on the fair market value of the land no
later than at the time of final approval . "
3 . What City Codes regulate Park Dedication Fees?
Section 12 . 07 Subd. 5 of the City Code regulates Park
Dedication Fees. Paragraph A describes the land dedication
requirements. Paragraph B allows a fee in lieu of land
dedication and sets the fee schedule. Paragraph C states,
"C. When structures are constructed on property which
has previously been platted and on which plat no park
dedication in cash or land was given to the City, a park
dedication fee in accordance with the schedules
hereinbefore set forth shall be paid at the time the
building permit is issued. If the park dedication has
been previously satisfied at the time of platting in
accordance with the requirements then in existence, then
no further fee shall be levied. "
DISCUSSION:
What is the City' s current policy on the payment of Park Dedication
Fees for replats?
Canterbury Park 4th Addition provides precedence on this issue. It
should be noted that unplatted land was being incorporated into the
new subdivision plat for Canterbury Park 4th Addition.
According to the February 14th letter from the City Attorney, the
submitted "replat" was viewed as a new plat and the new park
dedication fees currently in force should be paid with credit being
given to amounts previously paid.
The resolution for Canterbury Park 4th Addition required the
following:
3 . The developer shall pay cash in lieu of land dedication
for park purposes, minus any park dedication fees paid
previously. Park fees for Lot 2 shall be paid prior to
the recording of this plat. Park fees for Lot 1 may be
paid at the time a building permit is issued.
Is the park dedication fee a one time only payment for a developer
through the subdivision platting process in Shakopee? Or should
additional fees be collected with the replatting or resubdividing
process?
This question is the central policy issue involved with this memo.
In reviewing state laws on park dedication fees one could imply
2
that the value at the time of final approval of the subdivision
plat be the amount of the park dedication fee.
The park dedication fees were amended in 1984 . The fees remained
at this rate until the recent fee increase was approved by the City
Council in January of this year. With the recent increase in fees
the resubdivision ("replatting" - generic terminology) of
Canterbury Park 4th Addition became the first subdivision plat to
encounter the additional park dedication fees as created by the new
increased fee schedule. It is almost certain that other landowners
in the community will request to reassemble their property lines in
the platting process and the issue of additional park dedication
fees will reoccur.
The timing of payments (with subdivision play approval or building
permits) and the method of land division (subdivision plats,
registered land surveys, metes and bounds, etc) both complicate the
issue of park dedication fees.
A goal of the City should be to administer the division of land
within its boundaries with the appropriate means - urban land
division/subdivision platting process and rural land/government
survey. For property within the MUSA line the City should
encourage the subdivision platting process for improved development
review as well as a better designed land division pattern. The
need to clarify the City' s policies and ordinances in the division
of land is critical, essential and an ongoing task. This issue is
just one example of the clarification work needed.
Creating varying time frames for the payment of park dedication
fees and additional payments in replatting makes the administration
process more difficult. The development community is requesting
consistency. More study, research, and policy development in the
land division process is needed to provide better consistency.
Clearly defined terminology and procedures also build that
consistency
ALTERNATIVES:
On the payment of additional park dedication fees several
alternatives can be created.
1. On all replats and resubdivision plats the current park
dedication fee will be required minus any previously paid
fees. This alternative would continue the procedure set in
the Canterbury Park 4th Addition.
2 . On all replats and resubdivision plats where park dedication
fees have been paid or have been addressed in a developer' s
agreement approved by the City Council, no further payments
will be required. This would be opposite of alternative #1.
3
qP i
3 . Only on replats and resubdivisions where an increased demand
on parks and open space will be created by the new land
division pattern will an additional park dedication fee be
required.
RECOMMENDATIONS:
Staff recommends Alternative #3 . Additional park dedication fees
should only be required if the new development will increase
demands on parks and open space. An example of this would be if a
previously platted subdivision for single family residential were
replatted for multi family residential projects. The increased
density would certainly merit the need for increased fees. If the
same basic density/intensity is proposed in the replat, additional
fees become a form of double taxation.
ACTION REQUESTED:
1. Direct staff to further develop an amendment based on
Alternative #3 .
4
JULIUS A. COLLER. II
JULIUS A.COLLER ATTORNEY AT LAW 612.442.1244
1859-1940 211 WEST FIRST AVENUE
SHAKOPEE. MINNESOTA
553Z9
February 14, 1990
Ms. Janelle Szklarski
Planning Intern
Shakopee City Hall
129 East First Avenue
Shakopee, MN. 55379
Dear Ms. Szklarski
I have your letter of February 12th again concerning the question of
whether or not new park dedication fees could be assessed against
property which is being replatted even though the previous park fee
requirement has been satisfied and you further comment that the Planning
Commission requests that I look into the matter further and that I cite
applicable sections of the City Code or State Statute to support the
interpetation. By"the interpetation" I assume you mean mine.
Under date of February 1, 1990 I replied that"I view a replat as a new
plat and it follows that park dedication fee would be according to the
schedule in force at the time the replat is presented for approval and
acceptance."
Upon further reflection and at a risk of being over simplistic I probably
could have stated for verification that if the new schedule or fee is
higher than the previous classification, credit, of course, should be
given for the amount previously paid.
No part of our Code has been subject to judicial interpetation and hence
no specific citations are available on this point. Likewise, the Statutes
are also silent on this point and for our answer we have to consider basically
what a replat is and its effect to the question you ask.
A plat is a plan or map of a given area of land; it is a division of land into
smaller pieces. A replat is a new plat filed over an original or existing
plat or a part of one and supersedes the original plat or the portion thereof
covered by the replat thus taking the place of the original plat or a portion
thereof. Gannett v Cook 61 NW 2nd 703; 245 Iowa 750 Kane v State 55 NW 2nd 333;
237 Minn 261 Northern Indiana v McCoy 157 NE 2nd 181 239 Ind. 301 Words and
Phrases 32A page 233 and supplement.
Our Code 12.07 (5) provides that all plats which include residential, commercial
and industrial uses or any combination thereof should provide a reasonable
portion of such proposed subdivision to be dedicated for public use as park,
playground or public open space. The City shall have the option of requiring
a cash contribution in lieu of a land dedication.
Janelle Szklarski
February 14, 1990
Clearly, subparagraph C of Section 12.07 of the Code applies to a situation
where you are altering area by constructing a building on the property.
This is not what is being considered here.
Very truly yours,
Julius A. Coller, II
Shakopee City Attorney
JAC/nh
NM. )1"
VALLEY INDUSTRIAL REALTY - -
June 20, 1990 frtiUN 2 1990
C• , , OF SHgKOPE
Mr. Lindberg Ekola
City Planner
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
RE: Park Dedication Fees - Replats
Dear Lindberg:
In our meeting of June 12, we discussed a number of issues
concerning the proposed plat of Valley Park 10th Addition.
One of the issues discussed was an inconsistancy that deals
with park dedication fees as they may relate to replats on
land where a structure already exists. As an example, I
would offer the recent plat of Canterbury Park 4th Addition,
a replat of the Canterbury Inn Hotel parcel as one which has
inconsistancies I would like to address with the City so as
to hopefully eliminate any future confusion on our part and
for other developers if similar circumstances arise in the
future. This issue will also be presented to the Council
with the proposed plat of Valley Park 10th Addition. I
therefore request staff consider approaching Council with
our concerns to clarify the issue and correct what we
believe may very well be an inaccurate definition for
replats as they relate to park dedication fee requirements .
Therefore, please consider the following:
The plat of Canterbury Park 4th Addition was a replat
of Lot 1 and Lot 2 , Block 2 - Canterbury Park 2nd
Addition into Lot 1 and Lot 2 , Block 1 - Canterbury
Park 4th Addition. This plat was a replat of the two
existing lots plus additional unplatted land for which
park dedication fees had never been paid. Park
dedication fees were paid on the land which was part of
Canterbury Park 2nd Addition back in 1985. In the
process of replatting Canterbury Park 2nd Addition, it
was determined by the City Attorney that a replat is to
be interpreted as a new plat and, therefore, the new
structure for park dedication fees should be applied.
We discussed the point and definition at length with
1244 Cantercury Rd., P.O. Box 509, Shakopee, MN 55379 •Bus.: 612-445-3242
June 20, 1990
Page 2
staff and with Mr. Collar, but to no avail. I
therefore, as a by-product of this replat, was required
to pay the substantially higher park dedication fees,
which were applied to Lot 1, Block 1 Canterbury Park
4th Addition, to be paid upon development.
It is my request that the platting of additional land for
Valley Park 10th Addition that will expand the legal
boundaries of two existing, previously developed parcels of
land, 1) the Toro property, and 2) the Valley Industrial
Center 3 property be considered for interpretation. I
understand that the additional land to be added to these
parcels should pay park dedication fees based on the new
park dedication fee structure provided for in the City
Zoning ordinances, but I believe the previously developed
parcels should be excluded from any additional park
dedication fee requirements.
There are a variety of circumstances that would lead
developers to replat land on which development has already
taken place. A prime example is the above referenced
Canterbury Park 4th Addition plat.
The Toro parcel and Valley Industrial Center 3 parcel
currently are meets-and- bounds property. It would seem to
be everyone's best interest, from a planning standpoint, to
eliminate these meets-and-bounds parcels and get them
subdivided accordingly.
I sincerely hope the issues we have put forth warrant
further consideration by City staff and Council . I
therefore request staff bring this issue to the attention of
the City Council for their feedback and input.
Your attention to this matter will be greatly appreciated.
Respectfully,
V LLEY INDUSTRIAL REALTY
s__//C-Y\.
Ton R. Albinson
Broker/Manager
c.c. Dennis Kraft
Dick Peterson
Ron Zamansky
Brian Brennan
. A--
._ PMNNING. ZONLNG § 462.358 1
ments will be constructed or installed according to the specifications of the municipality.
Sections 471.345 and 574.26 do not apply to improvements made by a subdivider or a
subdivider's contractor.
The regulations may permit the municipality to condition its approval on compliance
with other requirements reasonably related to the provisions of the regulations and to
execute development contracts embodying the terms and conditions of approval. The
municipality may enforce such agreements and conditions by appropriate legal and
/ equitable remedies.
Subd. 2b. Dedication. The regulations may require that a reasonable portion of any
proposed subdivision be dedicated to the public or preserved for public use as streets,
roads, sewers, electric, gas, and water facilities, storm water drainage and holding areas
j or ponds and similar utilities and improvements.
`I In addition, the regulations may require that a reasonable portion of any proposed
I subdivision be dedicated to the public or preserved for conservation purposes or for public
use as parks, playgrounds, trails, wetlands, or open space; provided that (a) the munici-
,«.; pality may choose to accept an equivalent amount in cash from the applicant for part or
(r.�. .Q all of the portion required to be dedicated to such public uses or purposes based on the
fair market value of the land no later than at the time of final approval, (b) any cash
payments received shall be placed in a special fund by the municipality used only for the
purposes for which the money was obtained, (c) in establishing the reasonable portion to •
be dedicated, the regulations may consider the open space, park, recreational, or common
areas and facilities which the applicant proposes to reserve for the subdivision,and(d) the '
municipality reasonably determines that it will need to acquire that portion of land for the
purposes stated in this paragraph as a result of approval of the subdivision.
Subd. 3. Repealed by Laws 1980, c. 566, § 35.
Subd. 3a. Platting. The regulations may require that any subdivision creating par-
cels, tracts, or lots, shall be platted. The regulations shall require that all subdivisions
which create five or more lots or parcels which are 2-1/2 acres or less in size shall be
platted. The regulations shall not conflict with the provisions of chapter 505 but may
address subjects similar and additional to those in that chapter.
Subd. 3b. Review procedures. The regulations shall include provisions regarding the
content of applications for proposed subdivisions, the preliminary and final review and
approval or disapproval of applications, and the coordination of such reviews with
affected political subdivisions and state agencies. The regulations may provide for the
consolidation of the preliminary and final review and approval or disapproval of subdivi-
sions. Preliminary or final approval may be granted or denied for parts of subdivision
applications. The regulations may delegate the authority to review proposals to the
planning commission, but final approval or disapproval shall be the decision of the
governing body of the municipality unless otherwise provided by law or charter. The
regulations shall require that a public hearing shall be held on all subdivision applications
prior to preliminary approval, unless otherwise provided by law or charter. The hearing
shall be held following publication of notice of the time and place thereof in the official
newspaper at least ten days before the day of the hearing. At the hearing, all persons
interested shall be given an opportunity to make presentations. A subdivision application
shall be preliminarily approved or disapproved within 120 days following delivery of an
application completed in compliance with the municipal ordinance by the applicant to the
municipality, unless an extension of the review period has been agreed to by the
applicant. When a division or subdivision to which the regulations of the municipality do
not apply is presented to the city, the clerk of the municipality shall within ten days
certify that the subdivision regulations of the municipality do not apply to the particular
division.
If the municipality or the responsible agency of the municipality fails to preliminarily
approve or disapprove an application within the review period, the application shall be
deemed preliminarily approved, and upon demand the municipality shall execute a
certificate to that effect. Following preliminary approval the applicant may request final
approval by the municipality, and upon such request the municipality shall certify final
approval within 60 days if the applicant has complied with all conditions and requirements
137
`k....
as ociation of
metropolitan
municipalities
July 6, 1990
Mr. Dennis Kraft
City Administrator
129 E. 1st. Ave.
Shakopee, MN. 55379
Dear Dennis:
We want to know what you think, and in order and to provide you the
direct opportunity to share your input with the AMM Board and staff you
are invited to a breakfast meeting on Tuesday, July 24th. at 7 : 30 A.M.
We will be meeting in the Ballroom at the Burnsville Holiday Inn, 14201
Nicollet Ave. , Burnsville. (N.W. quadrant of the I-35E and Co. Rd. 42
intersection) .
This "get-together" , one in a series of area meetings sponsored by the
Association of Metropolitan Municipalities (AMM) , has several purposes:
1. To provide you with the means to help establish the yearly
AMM agenda and work program. Legislative issues raised at
this meeting will be forwarded to the appropriate policy
committees.
2 . To appraise you of major upcoming program and issue
priorities as seen by the Board and Staff.
3 . To discuss and receive your input with respect to the AMM
Mission and Services Task Force Report recommendations which
were released at the Annual Meeting and previously mailed to
each member city.
We expect this to be a very informal gathering with lots of give and
take and hope you will attend and share your ideas with us. Please
extend this invitation to members of your City Council as well.
183 university avenue east, st. paul, minnesota 55101 (612) 227-4008
This invitation is being sent directly to Mayors,
Managers/Administrators and the designated Legislative Contact person
for your city. All reservations must be made with Carol
Williams at 227-4008 by Friday noon July 20, 1990.
Most Sincerely,
Z.WV604..JZ
Larry B ken, AMM President Bernie Peroz , AMM Boardmember
Golden Valley Councilmember Burnsville Councilmember
Gene White, AMM Boardmember
Prior Lake Councilmember
IL a)
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: 1st Avenue Traffic Improvements
DATE: July 12 , 1990
INTRODUCTION & BACKGROUND:
On July 3 , 1990 the City Council of Shakopee received the attached
correspondence from the Shakopee Chamber of Commerce requesting
that temporary improvements be made to 1st Avenue to improve the
traffic flow until the new bridge is constructed. The improvements
requested consist of:
® No parking on the north side of 1st Avenue from Lewis
Street to Holmes Street to create a free flowing right
turn lane.
• No left turns at Holmes or Lewis between 4 : 00 P.M. and
6: 00 P.M.
This issue along with other suggested improvements, had been
previously discussed by the City Council in 1988 and rejected due
to opposition from the majority of the downtown merchants. Because
of that previous discussion, the City Council directed staff to
notify all downtown merchants of the Chamber of Commerce request so
their input could be solicited prior to any Council action on the
request. Council , further directed staff to bring this item back
to Council at their July 17 , 1990 meeting.
Staff has notified all of the downtown merchants within an area
between Sommerville and Atwood Streets and between 1st Avenue and
2nd Avenue of the requested improvements and of the July 17 Council
meeting.
To provide Council with additional background information, staff
has attached several memos and correspondence from the 1988
discussion on this issue.
ACTION REQUESTED:
Discuss the requested improvements with the downtown merchants and
take the appropriate action.
DH/pmp
DOWNTOWN
/DcG8h �.
hakopee CHAMBER OF COMMERCE
CONVENTION & VISITORS BUREAU
June 27 , 1990
Dear Mayor Laurent and Members of the Council :
A subcommittee of the Shakopee Area Chamber of Commerce recently
met with members of the Shakopee Police Department, Minnesota
State Highway Patrol , Renaissance Festival , Canterbury Downs, and
Valleyfair to discuss a temporary solution to the traffic
congestion problems in downtown Shakopee.
Although the new Highway 169 bridge and the Highway 101 by-pass
will permanently alleviate most traffic problems in Shakopee, it
was felt by this group that perhaps something could be done
before completion of the major highway improvements in 1993 .
The possibility of having a uniformed officer at the intersection
of Highways 169 and 101 was discussed, however, due to cost of
hiring an additional officer and the set up of the intersection,
it was felt that an officer would not be effective.
The following options were discussed and are recommended by this
group as a positive step towards enhancing the traffic flow in
downtown Shakopee:
* No left turn on to Holmes Street and Lewis Street when
travelling west on Highway 101 between 4 : 00 pm and 6 : 00
pm weekdays. It was also recommended that no left turns be
allowed on the weekends during the Renaissance Festival as
needed during heavy traffic periods.
* No parking on the North side of the first block of First
Avenue. It was also recommended that striping be painted
on the North side of the street to clearly mark the two
lanes, one specifically for turning right.
Thank you in advance for your time and consideration of this
matter.
Sincerely,
/v /U �C"GG-.;�,,1
Randy Laurent,
President, Shakopee Area Chamber of Commerce
1801 Trunk Hwy. 101 P.O. Box 203 Shakopee. Minnesota 55379 612-445-1660
•
MEMO: John K. Anderson, City Administr . tor
.►
FROM: Dave Hutton, City Engine- �r
SUBJECT: Interim Improvements to Hwy. 101/ 169 Intersection
DATE: September 1 , 1988
INTRODUCTION:
This memo is a follow up to several previous discussions by City
Council regarding proposed temporary improvements to the Hwy .
101/ 169 intersection.
BACKGROUND:
In May , City Council directed staff to explore possible temporary
improvements to the 101/ 169 intersection with Mn/DOT. Staff
informed Council of several proposed alternatives in a memo dated
June 27 , 1988 . Council then set a public hearing for July 26 ,
1988 to receive public comments on the proposed alternatives.
Consequently, City Council discussed this issue again on August
16 , with the Police Chief and Mn/DOT Traffic Engineers present.
Council then directed staff to explore two possibilities
• Prohibiting left turn movements from 1st Avenue to
southbound traffic on Sommerville, Lewis , Holmes
and Fuller Streets.
• Prohibiting parking on 1st Avenue during peak
times.
Staff would like to discuss each of these items as well as
summarize all of the discussions and public comments received to
date .
Prohibit Left Turns Onto Sommerville. Lewis, Holmes and Fuller
According to Mn/DOT, this will have a minimal impact on improving
the traffic flow , but can easily be implemented with signs .
Enforcement may be dif ficuilt due to current congestion in this
area.
Several people have suggested adding left turn arrows to Lewis
and Holmes. Mn/DOT has indicated that these cannot be added to
the current signals without major modifications and possibly
replacement. In addition, Mn/DOT has indicated that this would
worsen the situation at Holmes Street by taking away additional
"green time" from that intersection to allow a green arrow.
Mn/DOT is not willing to add the left turn arrows for those
reasons , but indicated that adding signs to prohibit left turns
could be done if the City desired .
101/169 Intersection ?"'
Sept. 1 , 1988
Page 2
Prohibiting Parking on 1st Avenue During "Peak Times"
According to the Mn/DOT traffic counts, there are no clear cut
peak traffic times or the peak varies from day to day depending
on if the racetrack is open or not. In addition, it would be
extremely difficult to mark the lanes and add appropriate signing
to obtain a fifth traffic lane during certain periods of the day
and no extra lane during other periods.
Mn/DOT is unwilling to consider this alternative due to the
potential confusion to motorists and difficulty in delineating
traffic lanes during "parking" and "no parking" periods.
Summary of Proposed Improvements
1 . Completely eliminate parking on both sides of the street
from Lewis to Fuller.
There have been several comments and remarks regarding this
proposal that staff would like to summarize
• Improved Traffic Flow. Mn/DOT has indicated that
this would improve the traffic flow thru this
intersection by about 15% . Several people have
commented to staff that even though the
intersection will operate better , there would
still be congestion at the 2-lane bridge and also
at the points on 1st Avenue where the traffic has
to merge from 5 traffic lanes to 4 .
This is true at the bridge. Enabling more traffic
to pass thru the intersection does not help the
congestion due to merging traffic at the bridge ,
but if the traffic can at least get thru the light
and merge� at their own pace , it will improve the
overall traffic flow through the intersection.
The potential congestion due to merging traffic at
Fuller and Lewis caused by 5 lanes going to 4
lanes will not occur because there would still be
4 thru lanes at these intersections . The fifth
lane would be used for turning lanes only , at the
intersection, not thru traffic .
• Vehicular Safety. Mn/DOT has provided staff with
the accident report for 1st Avenue between Atwood
and Sommerville for the last 3 years . There have
been 8 accidents involving parked cars along this
101/169 Intersection 107—
Sept. 1 , 1988
Page 3
stretch with 5 of the accidents being between
Lewis and Holmes Street. The number of accidents
may be deceptively low because many motorists may
choose to not park on 1st Avenue due to the
congestion and potential for accidents.
• Pedestrian Safety . While it is true that parked
vehicles can act * as a buffer to pedestrians , I
don' t believe a parked car will be able to stop a
loaded semi from climbing the sidewalk . It is
true that vehicles traveling next to the curb are
more dangerous to pedestrians than if they were 6-
8 feet away from the curbs . Conversely , parked
cars tend to "hide" pedestrians trying to cross
the street in midblock or trying to get to the
drivers side door.
• Noise and Air Pollution. Eliminating parking will
not increase the amount of air and noise pollution
that already is a problem downtown . The same
number of vehicles will be passing through the
downtown area in either case .
• Impact on Downtown Businesses. Eliminating the
parking will definitely impact on the businesses
fronting on 1st Avenue . The extent can only be
speculative at this point. Again, the problem has
existed for some years now and with the minibypass
scheduled for 1990 construction the Council must
decide if the net short term benefit to the
overall community outweighs the possible negative
impact to the downtown businesses.
2 . Closing Holmes Street to through traffic (right turns in and
right turns out of Holmes)
This improvement will have the biggest impact on the
intersection improving the traffic flow by 18-20% . The main
reason is that more "green time" can be alloted to the other
three legs of the intersection thereby improving the overall
traffic flow . Mn/DOT continues to stress that this
improvement will provide the greatest benefit with the least
amount of negative impacts.
It has been stated by various people that closing Holmes
Street to through traffic will seriously overload Lewis and
Fuller Street. Actual traffic counts taken by Mn/DOT during
the reconstruction of Holmes Street proved differently .
Lewis and Fuller did not increase at all during the
101/ 169 Intersection
Sept . 1 , 1988
Page 4
closing of Holmes Street . Motorists throughout Shakopee
found alternative routes to get to 1st Avenue, depending on
where they lived in town . With adequate publicity and
signing , Mn/DOT feels that closing Holmes Street is a very
workable alternative and a big improvement to the
intersection.
The businesses along Holmes Street may or may not be
impacted , but motorists would still have access to Holmes
Street and full parking rights would exist on both Holmes
and 1st Streets. Another alternative would be to allow
southbound traffic to go into Holmes , but prohibit
northbound traffic only.
3 • Restricting left turns off the bridge into the alley behind
City Hall would improve the traffic backup on the bridge ,
though minimally , and is still a viable alternative .
ALTERNATIVES:
1 . Eliminate parking completely on 1st Avenue from Fuller to
Lewis.
2 . Retain all parking .
3 . Eliminate parking on the north side of 1st only, from Fuller
to Lewis. This would enable a full right turn lane to be
created along this block, while the businesses on this side
of the street would still have some parking behind their
buildings .
4 . Close Holmes to all through traffic.
5 . Close Holmes to northbound through traffic only.
6 . Prohibit left turns( from 1st Avenue to Sommerville , Lewis,
Holmes & Fuller Streets. (or any combination)
7 . Prohibit left turns from the bridge into the alley behind
City Hall.
8 . Do Nothing .
RECOMMENDATIONS:
Staff recommends Alternatives 5 and 7 as a minimum to close
Holmes Street to northbound through traffic and to prohibit left
turns from the bridge into the alley behind City Hall. Staff
also feels that prohibiting left turns from 1st Avenue would help
alleviate traffic congestion (Alternate 6 ) , but rather than
prohibit it at all 4 intersections, it should be prohibited at
lyo,,
101/169 Intersection
Sept. 1 , 1988
Page 5
the two intersections with signals (Lewis and Holmes) .
Staff also feels that strictly from a traffic flow standpoint ,
parking should be eliminated on 1st Avenue from Lewis impact to ler
er
but Council must weigh all factors including
downtown businesses.
While there are certainly pros and cons to all of the proposed
temporary improvements, staff feels that the overall community
would benefit greatly to improving the downtown traffic
congestion. The traffic problem has been around for some time
now, but every year it gets worse as the communities south of the
river expand and develop.
The main question is does the City Council feel strongly enough
about improving the traffic downtown in the interim until the
mini-bypass is open ( 2 , 3 , 4 years down the road ) or are they
comfortable with the situation as it is for the next several
years .
ACTION REQUESTED:
Discuss the proposed improvements to improving the traffic flow
downtown and decide which improvements are justified based on all
pros and cons . Move to direct staff to implement those
improvements that Council feels are justified or move to end this
issue once and for all , rather than consuming more of staff' s ,
Mn/DOT's and Downtown Business ' s time in exploring further
u:
alternatives.
DH/pmp
INTERSECT
T0: THE CITY COUNCIL
& CITY STAFF /7/../
FROM: CONCERNED DOWNTOWN BUSINESS PEOPLE
(LIST ATTACHED) / 9'
DATE: AUGUST 25, 1988
RE: THE CURRENT PROPOSAL FOR TRAFFIC CHANGES TO FIRST AVENUE TRAFFIC
This is a unified position of concerned downtown business people on First
Avenue and adjoining streets. The attached represents the position of this
group concerning the proposals currently before the City Council .
This group recognizes that like many other communities Shakopee has traffic
problems , particularly along First Avenue. While we share the Council 's
concerns regarding traffic flow along First Avenue, it is our position
that the current proposals while they may or may not improve that traffic
flow, will cause severe and perhaps irreparable harm to Downtown and
Shakopee as a community.
We ask that we are all notified of the next City Council meeting regarding
this proposal .
. PROHIBITING PARKING ON FIRST AVENUE DURING BUSY TRAFFIC HOURS ON MONDAY THRU
SATURDAY AND PROHIBITING PA 'NG ENTIRELY ON FIRST AVENUE Or 'UNDM
(Sommerville to Atwood?)
IMPROVED TRAFFIC FLOW:
A. Instead of having four lanes of congestion, there will be five lanes
of congestion and this hardly seems like an improvement.
B. No matter how many lanes there are trying to get vehicles out of town,
there is only a 2-lane bridge. You will be trying to funnel more traffic
than the bridge can handle. That fact is, there are far more cars passing
over these roads than they were ever meant to handle.
SAFETY :
A. Traffic will not be too close to cars, but too close to pedestrians and
buildings . Can you imagine the dangers to people and buildings that would be
created by a loaded grain truck travelling curbside (hopefully the speed limit) .
B. The debris that could be launched through the air could be much more
hazardous than now.
C. The noise and pollution on First Avenue are bad enough now but add
another lane of traffic and bring traffic up to the curb, the situation
would be unbearable and possibly dangerous .
D. Rather than being a hazard, parked cars actually act as a buffer.
E. If crossing First Avenue is difficult now, adding another lane of
traffic can hardly make it easier. Instead of four lanes blocking inter-
sections , there will be five.
F. SPEED is a definite problem now. It's no secret that 40-45 mph is
common on First Avenue. If parking is eliminated and First Avenue is
opened up, it may well encourage speeding . Rather than solving the
problem it may make it worse.
IMPACT ON DOWNTOWN BUSINESSES :
With parking at such a premium in Shakopee, we don't believe we can afford
to eliminate any spots . The parkin§ related accidents in recent years have
been very minimal . If people want to park on First Avenue, let them make
the choice. Let us as businesspeople make or break our business . Don 't
legislate us out of business .
**Legal Action: How can Shakopee be negligent for allowing parked -cars
where they have been for over 50 years . But if you change from the norm,
banning parking , encouraging speeding , bringing traffic curbside""'
NO LEFT TURNS FROM FIRST AVENUE ONTO THE FOLLOWING STREETS
SOMMERVILLE LEWIS HOLMES FULLER
THE DETRIMENTAL AFFECT TO DOWNTOWN BUSINESSES by discouraging west-bound
traffic from entering the downtown community is apparent.
TRAFFIC FLOW : With narrowing the choice of turning left to two or three
streets in the center of our City, the current practice of turning when
there is an opening would be eliminated . This does not alleviate back-up.
It only places it.
SAFETY : This is a valid concern . Perhaps the consideration here should be
a le turn arrow to help our citizens enter their own town safely. We
provide this convenience for all traffic but that wishing to enter the
City through the Downtown area .
WE BELIEVE THE FOLLOWING STEPS WOULD HELP MAKE THE TRAFFIC PROBLEM ON FIRST
AVENUE MORE MANAGEABLE:
1 . Strict and aggressive enforcement of the speed limits and traffic viola-
tions along First Avenue. Nothing discourages speeding more effectively than
getting or seeing someone get a citation. Posting signs informing the motorists
that our speed limits are strictly enforced would also be helpful .
2. Striping the parking lane to define it more clearly would create better
awareness of where the traffic belongs . This would make the parking safer.
3. Installation of left turn signals for west-bound traffic.
SUMMATION
There has been traffic congestion in the area for years, and may be for years
to come . It is simply a case of too many vehicles on roads that were never
designed to carry the existing traffic volume. Don 't penalize the citizens
of Shakopee for something they did not create.
We are convinced that elimination of parking on First Avenue, even on a
temporary or partial basis , would be devastating to businesses in the area .
Shopping is a habit. . . .once the habit is broken, it is difficult to get
people back into it. There are already vacant stores along First Avenue. . . .
Please don' t add to that number by legislating even one of us and our
employees out of business .
C D TAXIDERMY 212 East First
SHAKOPEE BOWL 22 _ast First
Sport STOP 101 South Lewis
VIDEO VISION 1147 Harrisson
BERENS 123 West 2nd
VALLEY SPORTS 102 First Ave W
THE COUNTRY COLLECTION 213 E First
ANTIQUES
EASTMAN DRUG 214 S Holmes
JIM & LUCY 'S 201 W First
WAMPACHS 126 W. First
BRAMBILLAS - " " 114 N Holmes
RUEHLE JEWELERS 201 E. First
RIVERSIDE TV & APP. 125 E. First
FONDER CARPET 120 E First
PARKSIDE PRINTING, INC. 123 East First
JOHN PERRY AGENCY 120 East First
PERRY & ROG'S BARBER
SHOP 105 South Lewis
GAIL ANDERSON OWNER OF VIDEO VISION BUILDING
THE TOLLBRIDGE 102 East First
GESSWEIN AUTO SALES 131 West First
GARY LAURENT 128 South Fuller
EAGLE PET SHOP 126 East First
MARY 'ANN'S QUILT SHOP 126 South Holmes
125-1/2
DR. JANU East First Avenue
TOM REIN 119 First Avenue East
TOM'S BARBER SHOP
SHAKOPEE BAKERY 114 East First
SILLS TO3GERY 138 South Lewis
P;' .SON FLORISTS 112 South Sommerville
i JO
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: 1990/1991 Strategic Plan
DATE: July 5, 1990
INTRODUCTION:
On July 3 , 1990 the City Council directed staff to make several
changes to the 1990/1991 Strategic Planning Analysis and submit the
report back to them for their final approval at their next meeting.
BACKGROUND:
The 1990/1991 Strategic Planning Analysis identifies the top nine
issues facing our community. These issues have been structured
into goals for the City of Shakopee. Objectives have also been
identified for the City to pursue in accomplishing and reaching
their goals.
On July 3 , 1990 the Shakopee City Council suggested several
amendments to the 1990/1991 Strategic Planning Analysis as
originally submitted by staff. Staff has made the changes as
recommended by City Council and is recommending approval of the
1990/1991 Strategic Planning Analysis at this time.
ALTERNATIVES:
1. Approve the 1990/1991 Strategic Planning Analysis.
2 . Amend the 1990/1991 Strategic Planning Analysis and move it ' s
adoption.
3 . Amend the 1990/1991 Strategic Planning Analysis and direct
staff to submit the Analysis back to City Council for their
final approval at their next meeting.
STAFF RECOMMENDATION:
Staff recommends alternative # 1.
ACTION REQUESTED:
Move to approve the 1990/1991 Strategic Planning Analysis.
I ?-
1990/91
fir'
1990/91 STRATEGIC PLANNING ANALYSIS
Goal #1 - To eliminate over crowding in City Hall, to meet
handicapped accessibility standards and to improve the
community' s image, construct a new city hall.
Objectives
1. Identify a site by for a City Hall facility by August, 1990 .
2 . Based upon the site selected for a City Hall facility implement
a decision strategy to ensure occupancy in as timely manner as
possible.
Goal #2 - To provide for the orderly development of Shakopee,
complete, adopt and implement the comprehensive plan and
subsequent amendments to the City Code.
Objectives -
1. Secure City Council approval of the Comprehensive Plan by
September, 1990.
2 . Secure Metropolitan Council approval of the Comprehensive Plan
by December, 1990.
3 . Provide the necessary staff resources to complete a major
overhaul of the Zoning Ordinance by the fall of 1991.
Goal #3 - Develop a program which will improve internal and
external communications as well as the community' s
image.
Objectives -
1. Quarterly distribute a Community newsletter to Shakopee
residents using bulk-rate mail .
2 . Set up a formal press release program which would be utilized
to announce positive events occurring in our community.
3 . Continue to have Mayoral and Council representation at as many
public functions as possible.
4 . Develop a citizenship program which recognizes extraordinary
examples of volunteerism or community support and have an
awards banquet or similar event to recognize those individuals.
5. In addition to the employee picnic, annually conduct an open
house for City Hall and Public Works/Police buildings. This
program would allow Council to informally mix with City
personnel and give Council a better understanding of the
employment classifications and corresponding job duties and
responsibilities.
6. Semi-annually conduct a one hour worksession with department
heads to discuss objectives, issues and problems.
Goal #4 - Develop plans and programs which will stimulate
industrial development.
Objectives -
1. Continue to work with the Chamber to retain our existing
industries working towards a positive working relationship
between all parties and developing an awareness amongst our
existing industries that the City of Shakopee is concerned
about their well-being and problems that they may be
experiencing.
2 . Investigate working with other communities in Scott County to
create an Economic Development Coaltion. Said coalition would
be able to obtain membership in the Twin Cities Certified
Development Corporation. Said membership would provide access
and development assistance to small businesses interested in
low interest loans. Fees collected from loans processed would
generate revenues for the Development Coaltion that could be
that could be utilized to market the Scott County Area.
3 . Develop an Economic Development Activity Report that could be
distributed to brokers and realtors on a semi-annual basis.
Goal #5 - To improve the economic vitality of the Downtown area,
develop plans and programs for the elimination of
downtown blight and the rehabilitation of the area.
Objectives -
1. Continue to support the Downtown Rehab Grant program through
1991 at its current level of financing commitment. ($50, 000
total available funds)
2 . Consider hiring a consultant to analyze the redevelopment
potential of the existing buildings in the Downtown Area
developing a property inventory rating the preservability of
the existing buildings in terms of cost and market conditions.
3 . Following the completion of the property inventory, consider
hiring a consultant to analyze the parking needs in the
Downtown area and subsequent development costs associated with
suggested improvements.
)d- 't
4 . Work with the County to maintain the location of all County
Services presently provided at the Courthouse within the
institutional area.
5. Encourage and support the development of high density multi-
family development within or adjacent to the Downtown and
Institutional areas.
6. Establish a program to acquire non conforming uses identified
in the property inventory analysis as they become available
on the market.
7 . Acquire the railroad depot and offer it for sale to a
developer interested in rehabilitation and relocation to a
site within the B-3 zoning district.
8 . Continue to solicit and contact developers interested in
pursuing development projects in the downtown/institutional
area.
Goal #6 - Develop a program which will ensure that quality
services are being provided to Shakopee residents at
the lowest possible cost.
Ob-lectives -
1. Continue to practice the frugal budgeting practices that
City Council and City Staff have been accustomed too.
2 . Have each department head meet with their employees in a one
hour meeting to brainstorm on methods for reducing costs and
increasing revenues. Assemble all ideas and have a one hour
worksession with City Council and Department heads to continue
brainstorming session and adopt specific ideas for
implementation.
3 . Continue to inform residents of our fiscal disparity dilemma
and continue to lobby on this issue whenever the opportunity
arises.
4 . Pursue local, state and federal grant programs whenever it is
economically prudent to do so.
5. Periodically evaluate whether quality services are being
provided at a reasonable cost.
Goal #7 - Develop plans and programs which will provide quality
park and recreation programs, services and facilities to
our residents.
Objectives -
1. Provide necessary staff support to provide smooth transition
from the Joint Rec. Board to the newly established Park and
Recreation Advisory Board.
2 . Continue to encourage community organization commitment to
developing our parks.
3 . Develop a plan to ensure that all organizations or individuals
are recognized publicly for their financial contributions or
in-kind support.
4 . Encourage the Park and Recreation Advisory Board to develop
financing mechanisms which support program expansions and
new park development.
Goal #8 - Develop programs which will provide for the enforcement
of the City Code and a means to ensure code compliance
in those cases where violations are apparent.
Objectives -
1. Amend the City Code where it is no longer effective in terms of
enforcing code compliance.
2 . Consider hiring a code enforcement officer in 1991 to handle
both zoning violations and nuisance complaints that are
commonly referred to the police department.
Goal #9 - Develop programs or policies which will foster
intergovernmental cooperation in an effort to reduce
overlapping responsibilities and sharing information
which may reduce the financial impact on the various
taxing jurisdictions in our area.
Objectives -
1. Continue to have a Council liaison in attendance at the County
and School Board Meetings.
2 . Conduct an annual joint meeting with the School Board and
to discuss capitol improvement issues and the financial
condition of the various jurisdictions given their taxing
abilities.
3 . Conduct an annual meeting of the administrative directors
(Dept. heads) from the County, City and School in an attempt to
identify areas where duplicative services are being provided in
an effort to consolidate services whenever possible and reduce
costs.
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Shakopee Derby Days
DATE: July 12 , 1990
INTRODUCTION:
Since last fall the Chamber of Commerce Derby Days Committee has
been working hard to coordinate this year' s Derby Days Celebration.
The dates for this year' s celebration are August 3 - 5 . The Derby
Days Committee has requested that I share with the City Council the
major activities and events planned for this year' s celebration.
The Committee would also like to request City Council ' s
consideration of several in-kind contributions and the use of City
property for said event.
BACKGROUND:
Last year' s Derby Day Celebration was held in Lions Park. This
site provides an excellent location for the community celebration
because it is served with restrooms, shelter facilities, electrical
service and parking.
Following is just a sampling of a few of the events being planned!
Arts and crafts festival, family fun walk, volleyball tournament,
gong show, on-going stage entertainment, diaper derby, toddler
trout, antique car parade, beach party at the pool, teen battle of
the bands street dance, and a Saturday evening concert featuring
Spiff Cool & the Jets. Food and refreshments will also be
available throughout the entire celebration. Section 7 . 08 of the
Shakopee City Code allows for the sale of goods upon public
property with City Council approval. On behalf of the Derby Days
Committee I would therefore like to request City Council to approve
the request for the sale of goods by the arts and crafts vendors
and food and refreshment vendors on public property during the
Derby Days Celebration. The Derby Days Committee would also like
to request City Council to consider authorizing the use of City
park and/or maintenance crews to assist in preparing the site for
the celebration and clean up following the celebration.
Last year' s celebration was a tremendous success and we experienced
very few problems. Last year, the Derby Days Committee did request
that a police officer be present at the street dance. This year
the Committee does not feel that there is a need to have a police
officer on the site during the entire street dance. The Committee
would simply like to request that the Shakopee Police Department be
made aware of the event and that they make an occasional
appearance.
Attached is a copy of the 1990 Derby Days budget. The Derby Days
Committee has thus far been very successful in soliciting
sponsorships from over 75 businesses within Shakopee to off-set the
costs of this year' s celebration. We are optimistic that we will
be able to operate the third annual Derby Days Celebration at a
break even. We are very pleased that we do not have to request any
City financial assistance in this endeavor at this time. (With the
exception of in-kind contributions. )
SUMMARY
If the City Council has any suggestions or comments regarding the
Derby Days Celebration, please feel free to bring them to my
attention. Following is a list of areas in which City assistance
is being requested.
1. Permission for the sale of goods on public property.
2 . Permission to utilize City park and/or maintenance crews to
assist in preparing for the celebration and to assist in clean
up following the event.
ALTERNATIVES:
1. Move to approve the in-kind contributions as requested by the
Chamber of Commerce Derby Days Committee for the proposed
Derby Days Celebration.
2 . Do not offer any in-kind assistance for the proposed Derby
Days Celebration.
3 . Select those activities in which the City agrees to provide
in-kind assistance for the proposed Derby Days Celebration.
STAFF RECOMMENDATION:
Staff recommends alternative #1 .
ACTION REQUESTED:
Move to approve the Chamber of Commerce Derby Days Committee
request for in-kind assistance for the Derby Days Celebration and
grant permission for the following:
1. Use of City park and/or maintenance crews to assist in set-up
and clean-up of the area before and after the event.
2 . Sale of goods on public property.
AiNSENT / ;•
Memo To: City "Council
From: Building Inspector
Subject: Library Parking Lot Resurfacing
Date: 7/10/90
INTRODUCTION
I have budgeted $15, 000. 00 to repave and install curbing at the
Shakopee Library. I was informed by an employee in engineering that
the project could be done for $7 , 500. 00 by an addendum to an
existing contract. It appears this is not correct.
Mr. Hutton obtained three quotes for this project from contractors
working in our area, They are as follows:
1. S.M. Hentges & Son; $12 , 301. 50
2 . G.M.H. Asphalt; $13 , 689 . 00
3 . Bury & Carlson; $12 , 953 . 00
RECOMMENDATION
I would recommend S.M Hentges be awarded the contract to pave and
curb the library for the sum of $12 , 301. 50.
ALTERNATIVES
1. Do not do the project.
2 . Do the project.
ACTION REQUESTED
Direct staff to enter into a contract with S.M Hentges & Son for
paving and curbing the library for the sum of$12 , 301. 50
/ et
MEMO TO: Dennis Kraft, City Administrator � 1
V
FROM: Dave Hutton, Public Works DirectorVj)
SUBJECT: Tahpah Park Lights
DATE: July 12, 1990
INTRODUCTION:
Two Change Orders are being requested to the contract for the
Tahpah Park Lighting Project.
BACKGROUND:
On March 6, 1990 the City Council of Shakopee awarded the contract
for the Tahpah Park Lighting Project to the low bidder, A & B
Electric. The total bid was $84,190. 00.
This project was bid as a lump sum contract rather than a unit
price contract. By that I mean, that the bid was a lump sum amount
of $84, 190. 00 to install lights on the three fields (two softball
and one football field) rather than individual unit prices for each
separate item such as poles, lights, fixtures, etc. At the time
the contract was awarded, the City Council did not authorize any
contingency amount for use by staff in processing any Change
Orders.
There are now two Change Orders being requested for this project.
The first Change Order is regarding the placement of the lights for
the football field. The consultant for this project designed the
lights to accommodate a 6-man football field which is smaller than
a regulation field. A regulation field is dimensioned 160 ft. x
360 ft. as compared to the 6-man field dimensions of 120 ft. x 300
ft. , as shown on these diagrams.
' 360'-0.• k
30'•0" 300'-O" FIELD OF PLAY 130'•0"
30._0.. ` 2�._O.. ,
0 3 YDS.
1 SIDELINE
10\J IN BOUNDS LINE SIDELINE OW
7 {�Ii
O IN BOUNDS LINE W Z
OliHilliH1t
O�f _ iiiii*
'Ik r 1 / wW b 1ZZ b �in
Wn / ¢I , L- 10 1520 25 3035*0.550*5 4055 5025 20 15 10 5 0 EC
_ 2 5 0 IS 20 25 'A 73 00 3G J
FOOTBALL BEST SIX-MAN FOOTBALL
National Football League(NFL) ORIENTATION
National Collegiate Athletic Association(NCAA)= Football Rules
When the football field was designed, graded and constructed in
1988 by the City it was built for a regulation, full sized football
field. Staff feels that the lights should be installed to the full
sized football field dimensions. In order to do that though,
modifications must be made to the existing plans and the lights
must be redesigned to ensure adequate lighting coverage of the
larger field. Additional lights are needed, as well as more
wiring, longer cross arms, bases and other miscellaneous items.
Staff has requested that the consultant redesign the lights and
that the contractor submit a Change Order to cover the additional
items that need to be added to this project. Attachment 1 (4
pages) is a copy of the proposed Change Order. The total amount
being requested is $6, 638 . 00. This consists of the following
items:
Redesign $1,000.00 (Consultants fee)
Remove Old Bases $ 962 . 00 (Contractor)
Install Additional Items $4 , 676.00 (Contractor)
Total $6,638.00
The original cost of the football field portion of the contract was
$29 , 950. 00. This portion of the project is being funded 100% by
the Shakopee Jaycees and the Shakopee Football Association.
Staff feels obligated to offer an explanation to Council of how
this "error" could occur. To do that, staff would like to provide
Council with a historical review of how this project developed.
Since Tahpah Park was first acquired by the City of Shakopee in
1968 , developing the athletic fields including installing lights on
all the fields, has been a long range goal of the Community
Recreation Department, the Softball Association and the Jaycees.
Over the years, the fields have been developed as funding becomes
available.
In the spring of 1989 , a special Lighting Committee was formed to
coordinate this project and to obtain the necessary funding. The
Lighting Committee consisted of the Community Recreation Department
as well as members of the following organizations who were
participating in the funding of this project: Shakopee Softball
Association, Shakopee Rotary, Shakopee Jaycees and the Shakopee
Football Association. It should be noted that City staff were not
represented on this Committee.
In the fall of 1989 the Committee interviewed 3 engineering
consultants and selected Oliver D. Billings to design this project.
In December, 1989 the design was completed and ready for bids. At
that point, City staff first became involved since it was felt that
the City of Shakopee should administer the contract for installing
the lights. The bids were opened on February 15, 1990 and on March
6, 1990 the City awarded the contract.
During the construction staking of the lights for the football
field, engineering staff noticed that the plans showed the lights
for the smaller field and immediately notified both the contractor
and the consultant that the lights would have to be relocated out
further to accommodate the larger dimensions. A week or so later
the consultant notified that Community Recreation Director that it
did not appear that there was adequate room to move the lights out
due to the side slopes of the field and recommended leaving them at
the smaller, designed locations. The Community Recreation Director
did not question this statement and instructed the consultant to
install the light poles at the designed location. The consultant
informed the contractor to proceed. All of this was done without
Engineering staff' s knowledge or involvement.
The Engineering Department first became aware of this decision when
the contractor poured the concrete bases for the lights. Staff
immediately halted construction and basically that has brought us
to today' s discussion. Staff has inspected the site numerous times
with the consultant and there is adequate room to install the
lights for the larger field.
Staff has met with the Committee to discuss this change and it is
unanimously recommended that the lights be installed to accommodate
the larger field. Not only would it give the City the flexibility
of using it for a 6-man league or full sized leagues, but it would
enable the field to also be utilized for soccer. The
Jaycees/Football Association are funding this portion of the
project and have agreed to pay for the additional costs, with the
following exceptions:
1. They do not feel they should pay the $1, 000 . 00 additional
design fees because they were under the impression that a full
sized field was being designed all along. Apparently, there
was a misunderstanding between the consultant and the
Committee somewhere in the process regarding the size of the
field.
2 . They do not feel that they should pay the $962 . 00 to remove
the wrong bases that were poured because the Community
Recreation Department authorized that work.
Representatives of the Shakopee Jaycees/Football Association will
be present at the July 17 Council meeting to further explain their
position.
The second Change Order being requested is far less complex. This
Change Order is to install a time clock and lockout switch on the
control panel to control energy usage and to ensure that the lights
are not utilized when not needed. The clock and lockout switch are
being required by Shakopee Public Utilities.
The total amount of this Change Order to the contract is $2 , 197 . 00
and consists of the following items:
Materials and Installation $1, 697 . 00
Control Panel Redesign 500. 00
$2 , 197 . 00
This amount would be funded 100% by the various groups contributing
to the project. The Softball Association would fund 2/3 of this
item and the Football Association would fund 1/3 of this item. All
of the organizations have agreed to pay this amount with no
dispute.
The total amount of both Change Orders equals $8, 835. 00 or about
10% of the contract and increases the contract amount to
$93 , 025. 00.
ALTERNATIVES:
Based on the controversy surrounding the football field lights the
following options are available to Council :
1. Approve Change Order No. 1 in its entirety and require the
funding organizations to resolve the differences directly with
the consultant.
2 . Approve of Change Order No. 1 with the City of Shakopee
agreeing to pay the $963 . 00 for removal of the old concrete
bases.
3 . Approve of Change order No. 1 with the City of Shakopee
agreeing to pay the $1, 000. 00 additional design fees.
4 . Deny Change Order No. 1, thereby resulting in the lights being
installed as designed (for a 6-man field) .
5. Approve of Change Order No. 2 .
6. Deny Change Order No. 2 .
7 . Table this issue for additional information.
RECOMMENDATION:
This project is a classic case of a project being designed "by
Committee" with little or no input from City staff. If this
project had gone through normal City channels and involvements,
there would be small likelihood of these changes being required.
Regardless, the issue must be addressed at this time. Staff and
all the organizations who are funding this project agree that the
lights should be installed for the larger field. Since the City
has the responsibility to administer this contract, though, staff
feels that the removal of the existing concrete bases should be
absorbed by the City of Shakopee. Staff also feels that the
additional $1, 000. 00 design fee should be resolved directly between
the Lighting Committee and the consultant.
Staff recommends Alternative No. 2 to approve of the Change Order
an have the City pay the $962 . 00 to remove the existing bases. The
various organizations are paying over $90, 000. 00 for this project
and for the City to pay $962 . 00 seems like a small contribution.
Staff recommends that the Committee resolve the additional design
fees with the consultant directly and the City should not be
involved in this issue since the Committee hired the consultant,
not the City.
Staff also recommends Alternative No. 5, to approve of Change Order
No. 2 .
ACTION REQUESTED:
1. Authorize City staff to execute Change Order No. 1 and No. 2
to A & B Electric for the Tahpah Park Lighting Project,
excluding the $1, 000. 00 additional design fee for a total
addition to the contract of $7 , 835. 00 .
2 . Authorize staff pay $962 . 00 of this project out of the Capital
Improvement or Park Reserve Fund.
DH/pmp
LIGHTS
ATTACHMENT 1
TAHPAH PARK SPORTSLIGHTING PROJECT MOD NO. El
Date: 6/25/90
Mod Rejected:
Change Order No:
MODIFICATION TO CONSTRUCTION DOCUMENTS
When this MODIFICATION is signed, it shall become an order to
proceed in accordance with the requirements of the MODIFICATION
and the CONTRACT DOCUMENTS.
PROJECT NO: 89-29
PROJECT: Football Field Lighting
CONTRACTOR: A & B Electric, Inc.
755 Hwy 7 West
Hutchinson, MN 55350
X Cost Change Add $6, 638. 00
No change in cost or time
Submitted: A & B Electric Contractor Date: 4 June 90
Recommended: 0. D. Billing & Assoc. Engineer Date: 25 June 90
Approved: City Engineer Date:
Party Requesting Change: City Engineer
Reason for Change: Utilize Full Size 160' x 360' Football Field
as Playing Surface.
Description of Change: Relocate poles 25 feet further from
0.1. .1C 111100 u11..3 u�%i O i1��£V ssa V.ws v.J VV
maintain design lumination levels.
Demolish existing pole bases, add light
fixtures and extend wiring. Refer to
Drawing Sheets 1A/E2 and 1B/E2.
Cost Breakdown: Redesign - $1 , 000 . 00
Construction
Work - $5, 638 . 00
ATTACHMENT 1 i Z
P �','
Oliver D. Billing & Associates, Inc. =�-�= ��f�'� Consulting Engineers
3960 Minnehaha Ave. So. • Minneapolis, Minnesota 55406 tis,.. _ (612) 724-3611
• PROPOSAL REaUEST NO. ----
Project: Tahpah Park Sportslighting
Work Affected: A & E Electric Co.
Date: May 30 , 1990
The Contractor is requested to submit a quotation to the Engineer
for the work described below:
Modify the football field lighting standard locations
as indicated on drawing sheets lA and 1B/E2 to increase
the setback from the field.
Provide additional luminaires as required to meet
lighting performance standards specified in section
16500. Provide crossarms as required to support the
additional luminaires. Extend wiring to new pole
locations . Provide handholes to access splices per NEC
requirements where splices are necessary. Demolish
existing pole bases in previously specified locations
to below finish grade leve_ .
The Contractor is requested to acknowledge receipt of this
Proposal Request. State an add amount. The Owner may accept or
reject the work described in this Proposal Request.
All work shall conform to the requirements of the original
contract documents and addenda wherever they apply.
This request for quotations does not constitute authorization to
proceed with the work.
-. - °- ATTAGH11/�E .� 1
, . AXE
,....
*. ..
, ,
EI_ECTUIC a ,
,' 755 Hwy. 7 West
N, MN 55350
;�. Inc. -- 1
� HUTCHINSON,
j
June 4, 1990
Oliver D. Billing & Associates, Inc.
r 3960 Minnehaha Avenue South
'" '' Minneapolis, MN 55406
Attention: George Gow
.: Subject: Tahpah Park
-1 Football Field
-,,. Dear George,
The following will bQa breakdown on additional work required for
moving football field lights and poles.
1 . Demo exising bases to �4" below grade. Haul away debris and
F4 fill hole with clean fill.
a. Jack hammer - 6 hrs.
b. Truck rental $ 150.00
- -, 60.00
`il c. Torch off bolts and re-rod
80.00
d. Labor - 2 men 1 day 672.00
$ 962.00
`_y 2. Change corner poles from 2 lights to 4 lights each.
ifi
a. Add 8 1500watt fixtures
b. Change cross arms from 2 light to 4 light $2,910.00
= c. Add 2 new bases 1 ,200.00
d. Extra labor 400.00
$4,510.00
_ _
,•-'4.. 3. Under ground wire from existing location to new location
, if needed.
;, a. 55' - 10/2 UF i $ 30.00
•.� b. Underground J Box 28.00
;'� c. Splice connection 6.00
~- d. Additional trenching 22.00
E ° e. Labor
'`-_ 80.00
va $ 166.00 ea locatic
Add $30.00 ea. only to move wire
-717h_556 38.0
•
s_ :
4"'�-1.11_44,-.::7,-.14:,:_:2 . . .fix� _ ....:
ATTACHMENT 'Ilz .�
T
EYEING SOFTBALL OUTFIELD
NEW FOOTBALL FIELD FENCE TO REMAIN
LAYOUT
INCOMING
[32. POWER FROM
ROAD
r- 1\! 1 C1 C1 C1 p
I ---- - �:
rg41 N'
1 ,
L ' 1
I - ---,/
25'
1 - 1
II 5
300' ,1• 25'
T T T T T i _.,
1 I I I I I
. '
I 1 I 1 I I I
I /...s.
1 1 I I I
...„..:
OLD LIGHTING DESIGN
170' FOR FOOTBALL FIELD
120' 160'
1 ,
I i I I I
I t I I i
I I I
I I 1
1 1 1 1 • ,•
t I
25'
I I
te
C 11
25'
Cl Cl
,' 120' ? l'
,7 240' ,
i
/ 360' ,,
1A NEW FOOTBALL HELD LIGHTING PAN
E2 NO SCALE
PLANS PRINTED
MAY 3 01990
OLIVER D. BILLING & ASSOCIATES, INd„
3960 MINNEHAHA AVE.
MINNEAPOLIS, MN. 55406
ATTACHMENT 2
TAHPAH PARK SPORTSLIGHTING PROJECT MOD NO. E2
Date: 6/25/90
Mod Rejected:
Change Order No: ; -
MODIFICATION TO CONSTRUCTION DOCUMENTS
When this MODIFICATION is signed, it shall become an order to
proceed in accordance with the requirements of the MODIFICATION
and the CONTRACT DOCUMENTS.
PROJECT NO: 89-29
PROJECT: Electrical Power Lockout Timer
CONTRACTOR: A & B Electric , Inc.
755 Hwy 7 West
Hutchinson, MN 55350
X Cost Change Add $2, 197 . 00
__ No change in cost or time
Submitted: A & B Electric Contractor Date: 4 June 90
Recommended: 0. D. Billing & Assoc . Engineer Date: 25 June 90
Approved: _ _ — City Engineer Date:
Party Requesting Change: Municipal Utility
Reason For Change: Control on-Peak Electrical Energy Use
Description of Change : Add time clock and associated wiring and
controls to lock out power to
sportlights according to time of day.
Refer to Drawing Sheet 6A/E1 and 6B/E1 .
Cost Breakdown: Redesign - $500 . 00
Construction
Work - $1 , 697 . 00
I... _ ._ -s, ATTACHMENT -2 Iv
.. `\ ' AMU :: _.--
_ r n 4
y'_ _ -- FI_E1ITI IC '; i ... 755 Hwy. 7 West
C•
I . HUTCHINSON, MN 55350
612/587-6590
4. Time clock control for softball/football fields.
a. 2 - Acme control transformer - $ 48.00
b. 2 - Paragon time clock #EC71ST 340.00
c . 2 - Neon pilot with test swith'es 90.00
d. 2 - Fuse block for secondary w th fuse 28.00
'; e. 2 - Fuse block for primary with fuse 24.00
•� 1 f. i - J box 12x12x6 with hinge door 28.00
1 g. 1 - J box 12x12x6 weather proof 37.00
h. 3 - 4 pole 30a contactor #AB500LP-BOB94 726.00
i. 1 lot misc. nipples, wire etc. 40.00
• j . Labor 8 hrs 6.00
$1 ,697.00
Respectfully Submitted A & B Electric, Inc.
J •
Per Gf/ ^. ._ &..„4,0e,--)
//
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t.
N&s
\990
-GY`' Com,. n • 's i r x~ S`- 4w amu'}. '4,,` 'Y+ -- -{�f„FdY..-72
® NSENT
lc;L
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Reconsideration of Drug and Alcohol Policy for Discussion
DATE: July 13 , 1990
INTRODUCTION AND BACKGROUND:
On June 19th, City Council tabled a motion to reconsider the
drug and alcohol policy for discussion. You will recall that
Councilman Sweeney raised two concerns relative to the drug and
alcohol policy which was adopted on June 5th (Res. No. 3242) . One
related to the definition of premises and the other related to who
would order the testing. Council wanted staff to obtain more
information and bring it back to them in July.
I understand that staff does not have all of the information
desired to take the subject back to Council for further discussion.
In order to keep the motion to reconsider the policy from dying, it
is necessary that the tabled motion be taken off the table and then
retabled.
ACTION REQUESTED:
1. Remove from the table the motion to reconsider the drug
and alcohol policy for discussion.
2 . Move to table the motion to reconsider the drug and
alcohol policy for discussion.
RECN.DRUG
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Changing Polling Place for the 5th Precinct
DATE: July 3 , 1990
INTRODUCTION:
It is my recommendation that the Council consider relocating
the polling place for the 5th precinct from the Christ Lutheran
Church to the scout building in Lions Park.
BACKGROUND:
Christ Lutheran Church has been kind enough to allow the City
to utilize one of its rooms for a polling place since the creation
of a 5th precinct, after the last census. The room is also used by
a child learning center five days a week. When there is an
election, other arrangements have to be made for the learning
center. The room also has two doors and there has always been
confusion on the part of the voters which door to enter and which
door to exit.
Now that the scout building has been erected, and is located
within the 5th precinct and is very close to the church, I
recommend that the polling place be relocated. The new location
should not cause too much confusion to the voters. Access to both
the church and the scout building is from Adams Street.
In addition to publicizing the new polling place in the local
newspaper, a directional sign will be installed at Adams Street and
11th Avenue directing voters to the East versus the West. A notice
can also be posted on the church door indicating the location of
the new polling place.
The scout building has been reserved for the September 11th
primary and for the November 6th general elections. I have been
advised that no other use has been scheduled for these days.
If Council concurs with the change of the polling place, staff
will incorporate the change into the appropriate resolution for
their consideration at the next council meeting.
RECOMMENDED ACTION:
Direct staff to prepare the appropriate resolution changing
the polling place for the 5th precinct from the Christ Lutheran
Church to the new scout building in Lions Park.
l0.2,
CONSENT
MEMO TO: Dennis R. Kraft, City Adm lstrator
FROM: Judith S. Cox, City Clerk_
RE: Application for Temporary Beer License - Shakopee Jaycees
DATE: July 11, 1990
INTRODUCTION & BACKGROUND:
The Shakopee Jaycees have made application for two Temporary
On-Sale 3 . 2 Beer Licenses. The first application is for July 22 ,
1990, at Tahpah Park for a Regional Softball Tournament. The
second application is for August 3rd, 4th and 5th at Lion' s Park
for Derby Days. The application and certificates of insurance are
in order.
RECOMMENDED ACTION:
1. Move to approve the application and grant a Temporary On-Sale
Non-Intoxicating Malt Liquor License to the Shakopee Jaycees
at Tahpah Park on July 22 , 1990.
2 . Move to approve the application and grant a Temporary On-Sale
Non-Intoxicating Malt Liquor License to the Shakopee Jaycees
at Lion' s Park on August 3rd, 4th & 5th, 1990.
JSC/tiv
CONSENT 124°
MEMO TO: Dennis R. Kraft, City Admiin4strator
FROM: Judith S. Cox, City Clerk
RE: Amendment to Agreement with urphy's Landing
DATE: July 11, 1990
INTRODUCTION & BACKGROUND:
At their regular meeting on June 19 , 1990, City Council
directed staff to prepare an amendment to the agreement between the
City and Minnesota Valley Restoration project (MVRP) to reflect the
current state of affairs at Murphy' s Landing. The City Attorney
has prepared the attached modification of agreement for operation
and management of Murphy' s Landing. Also attached for your
information, is a copy of the original agreement with MVRP for the
operation and management of Murphy' s Landing.
RECOMMENDED ACTION:
Move to approve the modification of agreement for operation
and management of Murphy' s Landing dated July 17 , 1990.
SC/tiv
MODIFICATION OF AGREEMENT
FOR OPERATION AND MANAGEMENT OF MURPHY'S LANDING
WHEREAS, Agreement was made and entered into by and between the Minnesota
Valley Restoration Project, Inc. and the City of Shakopee on March 21, 1989
providing for the operation of Murphy's Landing and placing various responsi-
bilities on the City and on the Restoration Project; and
WHEREAS, Paragraph 3 on page 2 of the Agreement provides "The Board will
immediately institute a search for and retain the services of a qualified
museum professional who also has valid experience relating to the business
aspects of an operation such as Murphy's Landing"; and
WHEREAS, It has been impossible at this time to secure one person possessing
the required skills to perform all the duties.
THEREFORE, IT IS HEREBY AGREED By and between the parties to said Agreement
that said paragraph 3 be, and the same hereby is, repealed and replaced by the
following paragraph:
3. The Board will immediately institute a search for and retain the
services of a qualified museum professional (curator) and that another individual
may be retained to assist in the operation of the Restoration Project as an
assistant administrator and such person to be one knowledgable and possessing
the necessary prerequisites for such a position."
IN TESTIMONY WHEREOF The parties hereto have executed this Modification of
Agreement this J 7 day of ��i , 1990.
MINNESOTA VALLEY RESTORATIO THE CITY OF SHAKOPEE
PROJECT, INC.
Mayor
President
City Administrator
Secretary-Treasurer
City Clerk
411
•
AGREEMENT FOR THE OPERATION AND MANAGEMENT OF
MURPHY'S LANDING
WHEREAS, the City of Shakopee, a corporate body politic
organized under the laws of the State of Minnesota and herein
referred to as The City, owns and controls certain property
located with the City of Shakopee and which is commonly known and
referred to as "Murphy's Landing" ; and
WHEREAS, the City of Shakopee desires to enter into an
agreement for the operation and management of Murphy's Landing as
herein provided for a five (5) year period beginning January 1,
1989 ; and
WHEREAS, the Minnesota Vally Restoration Project, Inc.
hereinafter referred to as MVRP, is a corporation organized under
the laws of the State of Minnesota with its office in Shakopee,
Minnesota, and which has been managing Murphy's Landing for
several years including the past year; and
WHEREAS, the Scott County Historical Society, a branch of
the Minnesota State Historical Society and herein after referred
to as SCHS has operated in the County of Scott for many years and
has operated Murphy's Landing site for a period of a few years;
and
WHEREAS, MVRP desires to continue the operation and
management of Murphy's Landing for the coming five years; and
WHEREAS, both parties hereto desire to enter into this
Agreement setting forth terms and conditions of the operation and
management of Murphy's Landing by MVRP as herein provided and
later amended by mutual written consent of the parties hereto.
NOW, THEREFORE, IT IS AGREED by and between The City and
MVRP as follows:
That as and from January 1, 1989 the City hereby contracts
and engages MVRP to manage and operate Murphy's Landing as
follows:
1. That during the period covered by this agreement MVRP
shall make no major changes in the operation of Murphy's Landing
except as herein provided nor commit the enterprise to
significant capital or other contractual obligations without
first receiving the written authorization of The City.
2 . The Board of MVRP will, as soon as possible, assume
policy making decisions and endeavor to generate grants and
donations to MVRP and will delegate the management to a staff
that MVRP will assemble and engage as prudent judgment requires.
���,� /, led/: .u/ne. ,
: G%
r'
3 . The Board will immediately institute a search for and
s� retain the services of a qualified museum professional who also
has valid experience relating to the business aspects of an
operation such as Murphy's Landing.
4 . The MVRP will complete a full and detailed inventory of
the improvements and structures now on the Murphy's Landing site
and will also complete a detailed inventory of and location of
all artifacts and personal property and include, for each item,
the description, date of acquisition (when available) , the
purchase cost or appraised value, if donated, and such inventory
will distinguish between property and equipment used in the
operation of Murphy's Landing and property that would fall within
the category of historical treasures and artifacts. See page two
of Richard 0. Ellsworth, of the George M. Hansen Company, P.A. ,
managerial letter of January 12 , 1989 addressed to the City
Council, attached hereto as Exhibit A.
5 . MVRP shall report to the City Administrator on at least
a monthly basis relative to the on-going operation of Murphy's
Landing including a monthly operating statement.
6 . MVRP shall obtain liability insurance as well as
comprehensive insurance on the structures, contents and artifacts
at Murphy's Landing, naming both The City and MVRP as insureds
under the terms of such policies. The policies shall be in the
amounts and forms as mutually agreed upon between The City and
MVRP and will require a minimum of a ten-day written notice of
cancellation or termination of the policies, and MVRP and The
City shall be furnished with current copies of all insurance
policies and any subsequent changes therein.
7 . The City shall be notified of all meetings of the Board
of Directors of MVRP and both parties agree that a member of the
City Council will be an active voting member of the MVRP Board of
Directors .
8 . The MVRP shall invite and request SCHS to name two
members of its Board to the Board of the MVRP and such membership
shall continue during the life of this Agreement and membership
shall be replaced as and when required.
9 . The City and MVRP will arrange for an annual
independent audit to be financed at the expense of MVRP.
10 . The City will cooperate with MVRP in endeavoring to
ensure the sound operation of Murphy's Landing.
11. The SCHS , while not a party hereto, does hereby sign
this agreement as an indication of its approval and its
willingness to cooperate with the parties hereto without
affecting its own operations.
12 . Both parties hereto agree to enter into and execute any
further documents and agreements necessary or convenient to
effectuate the terms and conditions of this Agreement.
-2-
I
z
13 . This Agreement shall be governed by the laws of the
State of Minnesota. �.,/J
This Agreement executed as of this os /.QJ day of /,i/1.,Y i ,
1989 by The City and MVRP.
THE CITY OF SHAKOPEE MINNESOTA VALLEY RESTORATION
(The City) PROJECT, INC. ( �;)
�t i,...�a/ }71. 6-4: cd By Ai OZLQ- 'li. t..11 -ii
BYMa or Pre-o d
Y �
B /�L[,�✓�i1V) %� 7f By A/c,_r !_.. _
Y
Acting City Admini trator Secretary-Treasurer
By 0 fp)trjl: (7 . lf_,f,/
i
CetyV1 P..rk
State of Minnesota)
ss
County of Scott )
The foregoing was acknowledged before me this-7 day of
�
, 1989 by Dolores M. Lebens, Dennis R. Kraft and Judith
. o , the Mayor, Acting City Administrator and City Clerk
respectively, of the City of Shakopee, a municipal corporation
under the Laws of the State of Minnesota, on behalf of the City
of S -- .ra►ee a Kaiandar /
7‘11116
�'` . Harr+Notify #irmsaOaCa*+b / if Ault.. . '' . .A....--/`' Mr Comm.Exp.12-2142 r
State of Minnesota)
ss
County of Scott )
The foregoing was knowl dged before me this u-)/4 day of
// 1989 by (�a.r- ev.o. ae,tEctAand �e.,t�,' X 'e, k.'Ne.\Srny-i
t - President and Secretary-Treasurer of the Minnesota Valley
Restoration Project, Inc. (MVRP) , a corporation under the Laws of
the State of Minnesota, on behalf of MVRP.
7
af7-(.6zt ///, /c/ z(i -
MARG/&Y M.KLEIN
) UA.RY PU8tSC•Mi1i S✓t�
7_ / M, EapKa Dec 12 1492
-3- 1
i 2
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk4---
RE: Appointments to Boards and Commissions
DATE: July 11, 1990
INTRODUCTION:
On July 3rd, City Council made nominations to openings on the
Park and Recreation Advisory Board, the Community Development
Commission, and the Planning Commission. Pursuant to City Council
policy, it would be appropriate that the appointments be made at
this time.
BACKGROUND:
The recently created Park and Recreation Advisory Board shall
consist of seven members appointed by the Council having staggered
terms.
There is an unexpired term on the Planning Commission, due to
the recent resignation of R. Gene Foudray. This term expires
January 31, 1991.
Council recently amended the city code adding a seventh member
to the Community Development Commission.
The interview committee, consisting of Mayor Laurent,
Councilmember Wampach and City Administrator Dennis R. Kraft, did
interview the applicants for these openings. It is my
understanding that the interview committee recommends the following
appointments:
1] Park and Recreation Advisory Board:
Paulette Rislund - 3 year term
Bill Preiss - 3 year term
Paul Ten Eyck - 2 year term
Dolores Lebens - 2 year term
Ronald Larson - 2 year term
Bob Tomczik - 1 year term
Steve Johnson - 1 year term
2] Community Development Commission: Michael Beard
3] Planning Commission: Joan Lynch
Pursuant to Res. No. 2206, when more than one person is
nominated for an opening on a board or commission, each
councilmember shall write his preference for appointments on a
paper and sign their name. Those candidates receiving a majority
vote of the councilmembers present may be appointed.
IV
Appointments to Boards and Commissions
July 11, 1990
Page -2-
Pursuant to Ordinance No. 290, appointments to the Park and
Recreation Advisory Board shall be made by resolution, naming the
board members and setting the term of office. Pursuant to
Ordinance No. 286, appointments to the Community Development
Commission shall be by resolution. Staff has, therefore, prepared
the attached resolution for Council consideration. After the
balloting by councilmembers, the names of the successful candidates
will have to be inserted into the resolution. This could be done
by consensus of the council, or by motions of the council .
RECOMMENDATION:
1. conduct election of candidates
2 . adopt resolution making appointments
RECOMMENDED ACTION:
Offer Resolution No. 3255, A Resolution Appointing Individuals
to the Park and Recration Advisory Board, Community Development
Commission, and Planning Commission, and move its adoption.
l2' a
PLEASE CHECK THE NAMES OF THOSE INDIVIDUALS
YOU WOULD LIKE TO SEE APPOINTED TO THE
BOARDS AND COMMISSIONS INDICATED BELOW
Park & Recreation Advisory Planning Commission
Vote for 7 Vote for 1
Vicki King Vicki King
Ronald Larson Joan Lynch
Dolores Lebens Sandra McKenna
Steve Johnson Pamela Sveinson
Bill Preiss
Paulette Rislund
Community Development Commission
Pamela Sveinson Vote for 1
Paul Ten Eyck Michael Beard
Robert Tomczik
Clay
Laurent
Sweeney
Vierling
Wampach
Zak
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7: 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7 :45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
\ r
Name: S(`kit;' 1 ( A•kc- rkc'stf\r:k Address: ,--:,-; -r f+ ;� J( — �Y�C(�����
Phone: (H) -><`! ILL: 7 (B) /007
How long have you been a resident of Shakopee? _-?Fi c r%%A4—S
r- J
Occupation: (-t-ou ()%4 (Fire Prcdicier-
d
Does your work require you to travel? (check one)
A great deal Periodically Very little /Not at all
Do you have any special interests or training which you feel a
particular board or commission could use_? "(Use separate sheet if
necessary) J rltu2 t'�j\rtrr1� :EYE{ c���l�i'��1.:,� �r� f ! ' viiL,("'�"✓i '� "lt_j
F ecz-r eta ( c'1cl 2i�r�� t fec� cL(k ' P" . T h�, -c 1,--tkd-Ed
t P (G n-- 4-=;(--- ►rtc(l �,t: �ZGL{S I)iu.�(,t�tit.: r`teit) 3h'uCli�►'eS Q��IG�t'
Idek ac_a(Vt' 1 ,�.:�� �ti u��, pLt;."t1s -C-0; r-F
Board or Commission in which you are interested?
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
? b {reit - 1 , u. =:,
i bC14�C'u/c .triG ( 31.1,k td,d T> v66i. (,"cQ !end h-r' --1-6Lua,
W t t7VFkiAuc SS i G✓k
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No If yes,
please provide the details on a separate sheet of 1:47.
Please list three references (Name, Address and Phone) :
,1. _loric 44s- 3C X
rt 445 - 74-0
2 . dro\e. 1--katA5en res • 4-10 i) - qoo 1)fC i u; A (1 x[[ �
445 4- Ict
3. Mork K '�'cii e41hte_is r Sk(lkU�a_ - ri) 44.5 - 7.)CC
I hereby certify that the facts within the foregoing application
are true and correct to the best of my knowledge.
Signature
RETURN APPLICATION AND
PLEDGE TO:
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
,��, z �„ 445-3650
�r7c VIM
MAY p 71990
DATE RECEIVED: - - - CC
21 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS /
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed `(�,,
Name: �' � 4/77,d Address:�c �� „'"` • .1
Phone: (H) (B) % `- a2/aS
How long have you been
// ,,aresident of Shakopee? 070 _
Occupa ion: l,�/� —
1494Q-64---) ^ amend 4
&21..erz-
Does you work you to travel. (check one).4 446
A great deal X , Periodically Very little Not at al • f
Do you have any special interests or training which you feel 4(a"'�°CelAit)
particular board r commission could use? (Use separate sheet if •
necessary) .2
.ki-C44242-6 (f.e2..e ritz, tfu;o1,4, 76_6,e,,az,to,2
Board or Commission in which you are interested?
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
—"Que._ �" -1--rcJ 4e4 � 7
amu-`-e . c_)ct-nd -u."_c z ze. " 1--,..,-,v, -/�.sc.c. _
/lG - . � 7`'!c1._ -fee..., t19 -G-e--t4 6.-,- of
- a-S, Ice et..t d esL-r_ c92-0.11-0-2,--64Le-aeic„ .
= / / — L� �
" onf iOe . " interest is defined as the participation in
activity, P any
recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No X . If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1. , L-4 Al-t-c 4/r --Vcr,V
2 . .�-r,.rif i i .Lii .. "./ 4L4&2, Af 55, 79'- v9.5-2543
3 . 4, 1 " . ' i6C-7:46 .;Z eige;l4.41/ 44fit-6,4,44-,61.1,2t6i.„,„,,,,,;_pd-ta4e-
I hereby certify that the fact wi in the foregoing application
aret ue and correct to the best of my knowledge.
Dal I). 4,,e7,„&e.„,t,
Signature
RETURN APPLICATION AND
/--- 90 PLEDGE TO:
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED: L
cid,.
r
d
{
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7 : 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7 :45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7 : 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth1Building Committee As Needed
Name: Vu k I' L T� !N� Address: 11175 Ce) .R-4,0(161)
I'
Phone: (H) 1-161b---11 (B)
How long have you been a resident of Shakopee? F_--) c� f 4e_S
I
Occupation: 1,4,1a_ -5e_ A Ylip t-5. , I i?_er' i' i-4' C�e),:i -2. ,
Does your work require you to travel? (check one)
A great deal Periodically Very little Not at all
Do you have any special interests or training which you feel a
particular board or commission could use? (Use separate sheet if
necessary) V:A-. U,y ,c;.�1 Y�>,}, 2 �� C ,A0,-gal x 2 �otiK
C" t 2 Cu•LVcS Zr' %S C,c,v,M/H-c'e . Itch,.' I Sc�.
Board or Commission in which you are interested?
•
Jpjtii1NG� C.'OW\('\ iSSio
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
r S+z-N l 4444-1 4e201 f 1s) N,t -412_ -'fir-2 e. aruirn u,-4 47
,A ac - wig I s � s-� s s/14ter
t`4- 15 irc-4 l c L(rt_ .
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No > . If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1.
2 .
3 .
I hereby certify that the facts within the foregoing application
are true and correct to the best of my knowledge.
{
Signature(
RETURN APPLICATION AND
PLEDGE TO:
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
/q
DATE RECEIVED: CO j()/ / /O Q71.-J
01'
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7: 45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7 : 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
Name: Address:
Phone: (H) (B)
How long have you been a resident of Shakopee? ' " -
Occupation:
Does your work require you to travel? (check one)
A great deal Periodically X Very little Not at all
Do you have any special interests or training which you feel a
particular board or commission could use? (Use separate sheet if
necessary) _
'3 /.t: 7, i 'Tib � = ) �i �_..J:I�. �,.•
Board or Commission in which you are interested?
r 1,11'17( Sit ,L.' r. ;// 'r(.. Cr' rte. c ti e: L 1. .
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
.5! /- ! ii . 5 . ski c_
• r
('r
/1-, r .:, r [:_ r</C L r-' /-i .- 7
T° ' u. ':. r�i i)\--r L' !L�•r•.
/),l- !;! .- .. S!. /—/
I 'r �,_ �L,w /�L/iG'r /. ;•r lam-
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No, x, . If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1. 777.',,, k- r.i fC'i /CL c(�'77 ,23.14:• /' (/(l' LAeC k: •l ��.:., i L/�11 1 //•Z
2 . -374 ,;1 „--_,S. ,�'�c ��_'� 47/17, 5--i .277
3 . ' c / y('ty f Nf.J.(.- %rel': L: 4:7
I hereby certify that the facts within the foregoing application
are true and correct to the best of my knowledge.
�
Signature
RETURN APPLICATION AND
PLEDGE TO:
Date City Clerk
City of Shakopee
129 East 1st Avenue
•
Shakopee, MN 55379
445-3650
DATE RECEIVED:
... -
MAY 1 4199Q
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7:30 p.m.
Community Development Commission 3rd Wednesday at 5:00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7:00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7:30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4: 30 p.m.
Shakopee Community Recreation 3rd Monday at 7:00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
c-'
Name. c411,1e 1c'� J� eA---vLse, Address: � � � 'e (I 'd L )l/C
Phone: (H) T / (c � �7 - (B) - 7L th7
How long have you been a resident of Shakopee? c U tv\r-c
Occupation:
Does your work require you to travel? (check one)
A great deal Periodically Very little Not at all
Do you have any special interests or training which you feel a
particular,bb9and or commission could use? (Use separate sheet if
necessary) `-'PhScu-tNvcc/,� ►'1i��1r�G_c P_�tr-,k"t ,t cer—ft'u_
5�" C,ccz (A cif 1 _AdT c €.v
hO‘r �����tii � �0,tAtit
t
B and or Commission in which you are interested? '1ik-- 1.11:
easy"' .► (1, 2,, -R-�! .4,, `��b 1-,(:, 1 . P s4-� (Dd
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
4 _(_ is di. 7 (i �... , Ga_�, 4a _ �A .- s-
, , _,„-A,__,— - % ifv,_,
U `6. -7.1_ i�-Lt�c.17 l Pe.�c)l(!-PC) <<-, ltL . 49
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether '
it be direct or indirect. 'j
I
In accordance with this definition, do you have any legal or ,
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No . If yes,
please provide the details on a separate sheet of paper.
Pleas list three references (Name, Address and Pone) :
l9 . �,e.z4.„ s �. � 4/9 6'7
IGS �-‘,L y� 553916 v
-7 .1 0 C.
i-% 1 & -76
3. Lh,('I S ! V i�'(ai(., . ,L) l e C� /19/(1 Ste/)7 e -. 70 -5 O
_I reby certi y that the facts within the foregoing application
are rue�jand c rrect to the best of my knowledge.
Signature
RETURN APPLICATION AND
, / _ PLEDGE TO:
Da e City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED: 10 s
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS E
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7: 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
Name: ,gi£x.L 1" /at,,!d Address: /23c2v:e& 5 .
Phone: (H) [/y�- � ?7c�/ (B) 6,2.3 -4S
How long have you been a resident of Shakopee? /Ve/e5
Occupation: 4//,:/-/iE/4V
7(rf.
� SsiJ*��'ti�
Does your work require you to travel? (check one)
A great deal Periodically Very little c—Not at all
Do you have any special interests or training which you feel a
particular board or commission coul use? (Use separate sheet if
necessary) / %__; iTtc:.2f.w7i(s.v assrr_E'dfl� / _
//lam 64t-�l /14) :<'z�/1/" ,712/.£. .
Board or Commission in which you are interested?
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
1/2.AL eed-Z /4",eder.."
‘-Zthdop.4-4(..,A 7-Z/iii/Je ./64'
5/v24/,_ o_e. /ea- di& 1,47 L_,,/(,/ ,
Conflic of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1. oQ /7/LCQ�'�.�i��" SIS— 75fQZ
2 . d' °/ .��� 5_ -- 3 S
3 WS"
v�
I hereby certify that the facts within the foregoing application
are true and correct to the best of my knowledge.
Signature )'
RETURN APPLICATION AND
PLEDGE TO:
V()
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED: l �
teltY 1 7 i�'
I2
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7: 45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
Name: Steven T. Johnson Address: 2134 Bridge Crossing
Phone: (H) 445 5346 (B) 348 3790
How long have you been a resident of Shakopee? 20 years
Occupation: Court Services, Hennepin Co Bureau of Corrections
Does your work require you to travel? (check one)
A great deal Periodically xxx Very little Not at all
Do you have any special interests or training which you feel a
particular board or commission could use? (Use separate sheet if
necessary) past service on Community Recreation Board, youth coaching in
various activities
Board or Commission in which you are interested? Park 9.nd
,,ecreation Board; Police Commission if future openings exist
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
past year on the Community Recreation Advisory Board,
T haxTP served for the
served on the CDC committee that recommended the structure for the program
after termination of the joint powers agreement, and feel that I can offer
experience and stability as the -neviorg'auiiLaLiul takes shape.
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organizes6which could
be constructed as a conflict of interest? Yes No . If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1. G.F. Carruth, Supt. of Schools, 504 So Holmes, 445 4884
2. Wm Nevin, Scott Co Sheriff, 428 So Holmes, 445 7750
3 . Jon Westlake, Planning Director, Scott Co, 428 So Holmes 445 7750
I her " certiI t at the facts within the foregoing application
are t , a • • se to the best of my knowledge.
sig
e
RETURN APPLICATION AND
PLEDGE TO:
5-21-90 _
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED:
MAY 2 21990
ciTy OF SHAKOPEE
/ 'Y
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7 : 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7 : 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4: 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
Name: Paulette Rislund Address: 1181 Jefferson Street
Phone: (H) 445-3084 (B)
How long have you been a resident of Shakopee? 37 years
Occupation: Homemaker/ Greeting Card Merchandiser
Does your work require you to travel? (check one)
A great deal Periodically Very little X Not at all
Do you have any special interests or training which you feel a
particular board or commission could use? (Use separate sheet if
necessary) As a lifelong resident of Shakopee and a six year member
of the Recreation Board, I have a strong understanding of the strengths
and weaknesses of our communities ' recreation program. The experience
and knowledge I have gained would provide the newly created Park and
;creation Advisory Board with some continuity in the area of recrea-
ional programs and services .
Board or Commission in which you are interested?
Parks and Recreation Advisory Board
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
I have a strong interest in leisure services as demonstrated by my
service on the current Recreation Board . Shakopee ' s parks and recreation
are extremely valuable assets to our community. I would like the continued
opportunity to provide by input into the maintenance, improvement and
expansion of these valuable assets .
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No x If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1, George Muenchow, Community Recreation Director, 445-2742
2 . Gayden Carruth, Superintendent of Schools , 445-4884
3 . Ron Rennie, Gibson Greeting Cards , 8394 Hilo Trail , Cottage Grove, MN
55016
I hereby certify that the facts within the foregoing application
Ciar true and ect to the best of my knowledge.
(TL(4.1-ttt2 c4-4.14
Signature
RETURN APPLICATION AND
/c --?,0
a _ C?D PLEDGE TO:
c0 Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
d
DATE RECEIVED: : J 4 ?5 0
‘('`.4: . .:):: J FiA KC PEI';
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30
p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
124,4- 9— J2ecR«
Shakopeety Recreation 3rd Monday at 7: 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
Name: PaiA / TN4z'yck Address: '03 Gei_ G r'3 5Xa kal,.,ee
Phone: (H) 973-_ sy�� (B) Fs5 0 — ( 3 5 3
How long have you been a resident of Shakopee? 3 G yeases
occupation: Cc's7- i w/;, ,4. 7- 'J 7` i hS /9//- j- .
Does your work require you to travel? (check one)
A great deal Periodically 2c, Very little Not at all
Do you have any special interests or training which you feel a
particular board or commission could use? (Use separate sheet if
necessary) _51u,4c/>
- - i Iva
Board or Commission in which you are interested? 5h q 4fi e e
PRR/Cs a-•d RC re at-,� , 4.4isoar Rogie0 .
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No )C . If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1. Pan Fay/. JOy,2 S - /ili//e,e st- S4u.,G.pa r )715'S- 7,Z /
2 . Pu-s ro,e Myr) Re/ 4, . Z, 'i'/ sv - //700 g v!. * Y.5--- c 3 $ y
3 . A7/ke Petite ,.f.n.,y I2;2 uv- Pkcs :.Ae.-7r/�/ 1.t.- YYS'- /y ? ‘
I hereby certify that the facts within the foregoing application
are true and correct/
orrect o the best of my knowledge.
(;;Lc.,,-e 7
Signature
RETURN APPLICATION AND
6--3 a _ / G PLEDGE TO:
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED:
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7 : 45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
ff,
Name: ,c,'ict G( , L(� r s CSL.) Address: / ES Ll,r7F'j l-t-
(1,ti;
Phone: (H) fir, _ 7I Vg (B) 7.37 9 9
How long have you been a resident of Shakopee? //yf'4' / S
Occupation: C Tri' Uri"
Does your work require you to travel? (check one)
A great deal Periodically Very little Not at all
Do you have any special interests or training which you feel a
particular board pr commission could use? (Use separate sheet if
necessary) VO L:TA C`cQ [' 1, It'd` f r' S lTy�� f'''% s c, L' w ( 241 7/(�,Dc fi.(.)
S IOC /S r'/ L , k/Tr- i• St / }4 fit (IA
/(c ri,n 4 I a (I 1/ 7-, ti r=5 r T h s Ail Its / !v 5/ kc ��
Board or Commission in which you are interested?�,
A a G m' (ic}'rt m u ti •t? ,ri/i t e 4 J/1'
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
,,t,✓c I v fr'a /t,J
f�C fe r'L4/l1' S �L'f 714?4 i ti S.1 /Li f d r4 S �•e- 0-e-9 v✓o .t L/ 1 k /ti
Ji , F..✓ c• It C G y
f w
‘;'4(' c( // • �►/�L, (t l' J /
Conflict of interest i de ir) d as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, hich could
be constructed as a conflict of interest? Yes No . If yes,
please provide the details on a separate sheet of per.
Please list three references (Name, Address and Phone) : I
1. /341fr' P (4 [1 /14 �,j, , q S � ,PA)c�S :�� J ShcR [-cf el Ick.,is
2. ( �`K= �,�= �r'I� I y 7 /-a k t Ittt. U q t/s1 3 ri 3
3 . L,L T'k1 V s'it) S Tr LP/
I hereby certify that the facts within the foregoing application
are true ando t to the best of my knowledge.
l e�
Sig ure
RETURN APPLICATION AND
PLEDGE TO:
OA)
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
• 445-3650
)110
DATE RECEIVED:
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7: 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
Name: t/ � ' ' Address: 3
Phone: (H) 1/445-- /5-.3=,<- (B) 543-: �/ Y f
How long have you been a resident of Shakopee? 4,_
Occupation: i
Does your work require you to travel? (check one)
A great deal Periodically Very little i-/Not oat all
Do you have any special interests or training which you feel a
particular bo.rd or commission could use? (Use separate sheet if
necessary) _ ' ice_ , •• - ,.
Board or Commission in which/you are interested?
��/
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
—f_pitc."-y ,
. o
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No . If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1. - I / � / / - 5 - G/S-
-76 — 444S--
3
44S=3 . / - / z - /S/ - 444,57_ .S,F
I hereby certify that the facts within the foregoing application
are true and correct to the best of my knowledge.
,21
Signature
RETURN APPLICATION AND
PLEDGE TO:
- /- 90
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED: 6I ,Zl/I
.�J
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS 4,
City of Shakopee v
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7: 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Y uth Building Committee As Needed /�
Name: ( ,Qc ! c S Address: JS j - 0
Phone: (H) LTh J / � (B) � rn�
How long have you been a resident of Shakopee? )
27/
Occupation: l(tifJ
Does your work require you to travel? (check one)
A great deal Periodically '\ Very little Not at all
Do you have any special interests or training which you feel a
particular bard oy co iss*on co 1 ? (U,�te,./ s arate sheet if
necessa ) -�'1��� c _, s��Ct '/�l Ck G>,-77 <-/V\
4
Boar or Commission in which you are interested? i4''2,t
jez-cy? v (4 1--
Please state briefly why you are interested in serving on this
Board/Commission for which you re submitting an application*
4 0....._ cc.,.._(\_,c,.324...., `' ' ,r3 I
) f ----;L_±- /AV
_ ,/,,, e4,(_J2, . ,_.,_-) A i-e,tv -?--1--ncy( ,_ , 0 (-?-e-z-(_
J
Co/ flict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No . If yes,
please provide the details on a separate sheet of paper.
Ple list_thee r,ferences (Name, Address and Phone) :
1. -I C„ (\ ii
2. aiti f I
3 . ni ck . I
I h reby certlorify that the facts within the foregoing application
ar rue � rect to the best of my knowledge.
Signature
RETURN APPLICATION AND
(i _ �� -9c PLEDGE TO:
Date City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED: 1JUN 2 2 1910
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' ONSENT
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: 3 . 2 Beer License - Shakopee Bowl
DATE: July 13 , 1990
INTRODUCTION & BACKGROUND:
On June 19 , 1990, City Council tabled the application of
Kenneth D. Berg for a beer license because it was incomplete. The
application is still incomplete and we are awaiting additional
information regarding the liquor liability insurance. The Shakopee
Bowl has been closed for the summer beginning June 1st until August
3rd. We will undoubtedly receive the necessary information from
Mr. Berg in time for August 7th Council meeting.
RECOMMENDED ACTION:
1. Remove the application from Kenneth D. Berg for an On-Sale
Non-Intoxicating Malt Liquor License from the table.
2 . Table the application from Kenneth D. Berg for an On-Sale Non-
Intoxicating Malt Liquor License at 222 East 1st Avenue.
JSC/tiv
CONSENT Al
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Request by A Government to Spend Gambling Funds
DATE: July 13 , 1990
INTRODUCTION AND BACKGROUND:
The American Legion desires to purchase new flags for street
display on holidays, and poles. I have been asked to sign the
attached request. When gambling funds are spent at the request of
a governing body, the licensee (American Legion in this case) does
not have to pay federal taxes on these funds.
You will remember that a similar request was made by the
Jaycees when they donated money for the lights at Tahpah Park and
by the Lions for future development of the lower portion of Lions
Park.
RECOMMENDED ACTION:
Authorize and direct the City Clerk to execute a "Request by
a Government to Spend Gambling Funds" to the American Legion Post
#2 for flags and poles for street display on holidays.
AMERICAN.LEG
l2 �
f—23
CG503
ta.v.gi27reg) Minnesota Lawful Gambling
Request by a Government to Spend Gambling Funds
Government Information M> ? ?? R4Oe )aMS ? Fy : UY4MtirYF ?? ZF? Y «K Kw
Name of Government Phone Number
CITY OF SHAKOPEE (612 ) 445-3650
Address City State Zip Gode
129 EAST FIRST AVENUE SHAKOPEE MN. 55379
Check type of government making request
City County Township ❑ School District No. of
❑ State of Minnesota, Department of ,Division of
I United States, Department of ,Division of
❑ Other
::i}i:!Y.r.}:!({.: :.H..i {(4:.}}:;,;;:•!.r;i.}:;�:�.:{!},v,:::{rr.'f.?^. N. ...::..
:::•:::::.::.::::::::.�::.:.�::::F}iii... .: ^.:. ... :: .::..':.�X::};:i.'F'i:F::::::::i.
...... :fi::v.
Organization Information :<;:.:} ;.i:.:.i:.i:<:.�.}:<.}::;;«:::::::,:::::::::::.::<.�:<.;.:.},:::.::;., ::>:::; .:,..,.:::.::,.::..:<:,..,::,::: : ::}..:.:.. . :.......
Organization Phone Number License Number
American Legion Post #2 (612 ) 445-5253 A-00466-001
Address City State Zip code
1266 East 1st Avenue Shakopee Minn. 55379
Lawful Purpose Request
The above-named government requests lawful gambling profits for(explain expenditure-attach additional sheet if necesarv):
( Amount requested
Ei initiating, performing or fostering worthy public works: Flags for street $
display on holidays & poles .
❑ erecting or maintaining public structures:
❑ lessening the government's burdens:
❑ voluntarily supporting, augmenting, or supplementing services that the government would usually perform:
By completing and signing this form, the government's agent confirms that the requested funds will be spent for a lawful purpose.This
request expires one year from the date below and may be renewed at the request of the local governing body.
Signature of government agent Tide Date
Print name
Use of Form:
•If an organization wishes to expend gambling funds on behalf of a governing body,the governing body must complete this
form.
•Approval of the Gambling Control Board is not required. Do not send this form to the Gambling Control Division.
•Organizations: Attach a copy of this form with your Schedule C Report for the month in which the funds are spent. Send to:
Department of Revenue, Special Taxes Division, Mail Station 3350, St.Paul, MN 55146-3350.
(Do not use this form for expenditures to improve, maintain, repair, expand, acquire or erect real property owned or leased by
the organization;those expenditures require board approval. Use form CG260. available from the Gambling Control Division)
CONSENT
J3j
Memo to: Dennis R. Kraft, City Administrator
From: Marilyn Remer, Personnel Coordinator
Re: Resolution No. 3253 Amending Personnel Policy
Date: July 11, 1990
Introduction
Legislation passed in the last session of the Minnesota
Legislature created several new employee benefit programs.
Background
A memo detailing several amendments to the Parenting Leave Act
(M.S. 181. 940) was submitted to Council at its July 3 , 1990
meeting. Certain sections of the Personnel Policy must be amended
to comply with those amendments. Council authorized staff to
draft a resolution amending the Personnel Policies to comply with
1990 Legislative Amendments. Resolution No. 3253 addresses these
changes.
Recommendation
Staff recommends Council approve Resolution No. 3253 , A
Resolution Amending the City of Shakopee Personnel Policy as
Adopted by Resolution No. 1571.
Action Requested
Offer Resolution No. 3253 , A Resolution Amending the City of
Shakopee Personnel Policy as Adopted by Resolution No. 1571, and
move its adoption.
3 "�
RESOLUTION NO. 3252
A RESOLUTION AMENDING THE CITY OF SHAKOPEE PERSONNEL POLICY
AS ADOPTED BY RESOLUTION NO. 157
WHEREAS, Resolution No. 1571 was adopted by the City to
provide reasonable and clear expectation of the conditions of
employment for its employees; and
WHEREAS, legislation passed in the 1990 session of the
Minnesota Legislature created several new employee benefit
programs; and
WHEREAS, it is necessary to amend certain sections of
Resolution No. 1571 to be in compliance with Minnesota State
Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that Section 12 is hereby amended to read
as follows:
SECTION 12. PARENTING LEAVES:
Minnesota Statute 181. 940, 181. 941, 181. 942 , 181. 943 and 181. 944
provide for certain employee leave of absences. Definitions
relating to these leaves are as follows:
"Employee" means a person who performs services for hire for
the city for at least 12 consecutive months preceding the
request, and for an average of 20 or more hours per week
during those 12 months.
"Child" means an individual under 18 years of age or an
individual under age 20 who is still attending secondary
school .
Subdivision 1. Six-Week Leave; Birth or Adoption
An unpaid leave of absence shall be granted to an Employee who is
a natural or adoptive parent in conjunction with the birth or
adoption of a child. The length of the leave shall be determined
by the employee, but may not exceed six weeks. The leave may
begin not more than six weeks after the birth or adoption of the
child; except that, in the case where the child must remain in
the hospital longer than the mother, the leave may not begin more
than six weeks after the child leaves the hospital.
The length of parental leave may be reduced by any period of paid
parental or disability leave, but not accrued sick leave,
provided by the city, so that the total leave does not exceed six
weeks.
au/
13
Group health and life insurance is available to the employee
while on leave with the employee paying the actual cost of the
premium.
Subdivision 2 . School Conference and Activities Leave
An employee will be granted unpaid leave up to a total of 16
hours during any school year to attend school conferences or
classroom activities related to the employee's child, provided
the conferences or classroom activities cannot be scheduled
during nonwork hours. When the leave cannot be scheduled during
nonwork hours and the need for the leave is foreseeable, the
employee must provide reasonable prior notice of the leave and
make a reasonable effort to schedule the leave so as not to
disrupt unduly the operations of the department. Accrued
vacation leave or comp time may be used.
Subdivision 3 . Sick Child Care Leave
An employee may use personal sick leave benefits for absences due
to an illness of the employee' s child for such reasonable periods
as the employee ' s attendance with the child may be necessary, on
the same terms the employee is able to use sick leave benefits
for the employee' s own illness.
Subdivision 4 . Reinstatement after Leave
An employee may, by agreement with the City Administrator, return
to work part-time during the leave period without forfeiting the
right to return to employment at the end of the leave period.
An employee returning from the six-week birth or adoption leave
is entitled to return to employment in the employee' s former
position or in a position of comparable duties, number of hours,
and pay without losing any wage increases or benefits. An
employee returning form a leave more than one month must notify
a supervisor at least two weeks prior to return from leave. An
employee returning from a school conference leave or sick child
care leave is entitled to return to employment in the employee ' s
former position.
If during a parenting leave, the city experiences a layoff, and
the employee would have lost a position had the employee not been
on leave, pursuant to the good faith operation of a bona fide
layoff and recall system, including systems under collective
bargaining agreements, the employee is not entitled to
reinstatement in the former or comparable position.
BE IT FURTHER RESOLVED, that a new Section 13 . Bone Marrow
Donor Leave is added. The existing Section 13 . Leaves without
Pay hereby becomes Section 14 and each subsequent Section is
appropriately renumbered.
cr./
SECTION 13. BONE MARROW DONOR LEAVE
MN Stat. 181. 945 provides an employer must grant paid leaves of
absence to an employee (who works an average of 20 or more hours
per week) who seeks to undergo a medical procedure to donate bone
marrow. The combined length of the leaves shall be determined by
the employee, but may not exceed 40 work hours. The employer may
require verification by a physician of the purpose and length of
each requested by the employee to donate bone marrow. If there
is a medical determination that the employee does not qualify as
a bone marrow donor, the paid leave of absence granted to the
employee prior to that medical determination is not forfeited.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1990.
City Attorney
® NSENT
Memo To: Dennis R. Kraft, City Administrator
From: Marilyn Remer, Personnel Coordinator
Re: School and Sick Kid Leaves
Date: June 26, 1990
Introduction
Legislation passed in the last session of the Minnesota Legislature
created several new employee benefit programs.
Background
Several amendments to the Parenting Leave Act (M.S. 181. 940) were
enacted by the 1990 Legislature. Following is a summary:
Subject: Employees Leaves of Absence
Bill: S .F. 409
Chapter: 577 Effective August 1, 1990
Clarifies the definition of "employee" (M.S. 181. 940, subd. 2)
to mean only those who have worked for the employer for at
least 12 consecutive months and for an average of 20 or more
hour per week. Adds subd. 4 which defines "child" as an
individual under 18 years old or who is still attending
secondary school.
Amends M.S. 181. 941, subd. 2 (birth or adoption leave) . When
the child must remain in the hospital longer than the mother,
the leave may not begin more than six weeks after the child
leaves the hospital . Amends subd. 4 to require the employer
to make any group insurance coverage available to the
employee. (Does not require the employer to pay the costs) .
Adds section 3 to M. S. 181. 9412 , school conference and
activity leave. This sections requires the employer to grant
up to 16 hours, during the school year, to an employees '
child, provided the conference or activity cannot be scheduled
during nonwork hours. This provision applies to all public
and private employers, regardless of size. Leave need not be
paid; however, employee way use vacation leave.
Adds section 4 to M. S . 181. 9413 sick child care leave. This
section allows an employee to use personal sick leave benefits
to care for a sick child in the same manner the employee is
allowed to use the sick leave for the employee ' s own illness .
Amends M. S . 181. 942 , subd. 1 which states that an employee
must be allowed to return to his/her former employment when
using the school conference/activity/leave or sick child care
leave. Further entitles the employee to return to employment
at the same rate of pay without losing any wage increases or
benefits .
Also, BONE MARROW DONORS.
Chapter 536 (S.F. 1903) provides that the commissioner of
health shall educate and recruit people for bone marrow
donors. In order to encourage potential donors, the law
provides that all employers with twenty or more employees at
at least one site (including cities and all other public
employers) must give paid leaves of absence to an employee
(who works an average of 20 or more hours per week) who seeks
to undergo a medical procedure to donate bone marrow. The
combined length of the leaves shall be determined by the
employer, but may not exceed 40 work hours, unless agreed to
by the employer.
The employer may require verification by a physician, but if
there is a medical determination that the employee does not
qualify as a bone marrow donor, the paid leave of absence
granted prior to that determination is not forfeited.
Employer retaliations are expressly prohibited, and the law
states that an employer may provide leave for donors in
addition to the leave allowed by this new law. Effective
August 1, 1990.
Certain sections of the Personnel Policies for the City of Shakopee
must be amended to comply with the, above amendments.
Action Requested
Authorize staff to draft a resolution amending the Personnel
Policies for the City of Shakopee to comply with 1990 Legislative
Amendments to M.S. 181. 940 .
62/
( 4)
Also, BONE MARROW DONORS.
Chapter 536 (S.F. 1903) provides that the commissioner of
health shall educate and recruit people for bone marrow
donors. In order to encourage potential donors, the law
provides that all employers with twenty or more employees at
at least one site (including cities and all other public
employers) must give paid leaves of absence to an employee
(who works an average of 20 or more hours per week) who seeks
to undergo a medical procedure to donate bone marrow. The
combined length of the leaves shall be determined by the
employer, but may not exceed 40 work hours, unless agreed to
by the employer.
The employer may require verification by a physician, but if
there is a medical determination that the employee does not
qualify as a bone marrow donor, the paid leave of absence
granted prior to that determination is not forfeited.
Employer retaliations are expressly prohibited, and the law
states that an employer may provide leave for donors in
addition to the leave allowed by this new law. Effective
August 1, 1990.
Certain sections of the Personnel Policies for the City of Shakopee
must be amended to comply with the above amendments.
Action Requested
Authorize staff to draft a resolution amending the Personnel
Policies for the City of Shakopee to comply with 1990 Legislative
Amendments to M.S . 181. 940 .
13
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Directo ('`t i
SUBJECT: Bloomington Ferry Bridge
DATE: July 17 , 1990
INTRODUCTION:
Attached is Resolution No. 3256, A Resolution approving of the
layout for the Bloomington Ferry Bridge for Council consideration.
BACKGROUND:
The preliminary design of the Bloomington Ferry Bridge is nearly
completed and the County will soon be starting the final design of
this project. Due to the magnitude of this project, Scott County
is requesting that the City of Shakopee approve of the preliminary
design and layout by Resolution prior to final design starting.
Once the final plans are completed, the City of Shakopee will again
have to approve of those by Resolution prior to construction.
The layout being requested for approval by Scott County consists of
the entire C.R. 18 alignment from I-494 south to the Shakopee
Bypass, including the Bloomington Ferry Bridge and interchange in
Shakopee. Even though the City is being asked to approve of the
entire route, the only portion that is actually within the Shakopee
Corporate Limits is the interchange with the Shakopee Bypass at the
south end of the bridge.
The Scott County Highway Engineer, Brad Larson, will be present at
the July 17 , 1990 Council meeting to discuss the proposed layout
with the City Council and answer questions. Plans will be
available at the meeting showing the proposed layout.
Attached is Resolution No. 3256, which approves of the layout for
the C.R. 18 Project.
ALTERNATIVES:
1. Adopt Resolution No. 3256.
2 . Deny Resolution No. 3256.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Offer Resolution No. 3256, A Resolution Approving the Layout for
the C.R. 18 Project from I-494 to the Proposed Shakopee Bypass and
move its adoption.
3 �,
I
RESOLUTION NO. 3256
A Resolution Approving the Preliminary Plans
and Layout for the County Road 18 Project
From I-494 to Proposed Shakopee Bypass
WHEREAS, Scott County in conjunction with Hennepin County has
prepared preliminary plans and a proposed layout for the County
Road 18 Project from I-494 to the Proposed Shakopee Bypass
including the new Bloomington Ferry Bridge; and
WHEREAS, a portion of this project lies within the Corporate
Limits of the City of Shakopee; and
WHEREAS, the proposed layout has been presented to the City
Council for their review.
NOW THEREFORE, BE IT RESOLVED:
That said layout and preliminary design for the improvement of
County Road 18 within the Corporate Limits of Shakopee be approved.
Upon the call of the roll, the following Council members voted in
favor of this Resolution:
and, the following
Council members voted against the adoption of this Resolution
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 1990.
Mayor of the City of Shakopee
ATTEST:
I
City Clerk
Approved as to form this day of
, 1990 .
City Attorney
13 (I
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBEJCT: Shakopee Bypass
DATE: July 12 , 1990
INTRODUCTION:
Attached is a Resolution Approving Plans and Specifications for the
Shakopee Bypass for Council consideration.
BACKGROUND:
Plans and specifications for Phase I of the Shakopee Bypass are
completed and the project is ready for bidding. This portion of
the Bypass consists of the grading, surfacing and retaining walls
and one bridge at the far east end of the Bypass. The total
estimate for this phase is $3 . 25 million.
Mn/DOT has sent the City of Shakopee a request to approve of the
plans by Resolution and return the signed Resolution by July 23 ,
1990. The proposed bid opening is July 27 , 1990. Construction
will commence approximately 6-8 weeks after that.
ALTERNATIVES:
1. Adopt the attached Resolution.
2 . Deny the attached Resolution.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Offer Resolution No. 3257 , A Resolution Approving Plans and
Specifications for the Shakopee Bypass, State Project No. 7005-51
(101=187) and move its adoption.
DH/pmp
MEM3257
State Project 7005-51(101=187)
/3 C�
State Funds
RESOLUTION NO. 3257
A Resolution Approving Plans
and Specifications for the Shakopee Bypass
At a meeting of the City Council of the City of Shakopee, held on the day of
, 1990, the following Resolution was offered by
; seconded by
, to wit:
WHEREAS the Commissioner of Transportation for the State of Minnesota has prepared:
plans, special provisions, and specifications for the improvement of Trunk Highway No.
187, renumbered as Trunk Highway No. 101, within the corporate limits of the City of
Shakopee, from 0.25 Mi. W. of the C.N.W. Ry. to the East Corp. limits; and seeks the
approval thereof;
NOW, THEN, BE IT RESOLVED that said plans and special provisions for the improvement of
said Trunk Highway within said corporate limits of the City, be and hereby are approved
including the elevations and grades as shown and consent is hereby given to any and all
changes in grade occasioned by said construction.
BE IT FURTHER RESOLVED that the City does hereby agree to require the parking of all
vehicles, if such parking is permitted within the corporate limits of said City, on said
Trunk Highway, to be parallel with the curb adjacent to the highway, and at least 20 feet
from any crosswalks on all public streets intersecting said trunk highway.
Upon the call of the roll, the following council members voted in favor of the
Resolution:
and, the following council members voted against the adoption of the Resolution:
whereupon the mayor and/or the presiding officer declared the Resolution adopted.
Dated: , 1990.
Mayor
Attest
City Clerk
STATE OF MINNESOTA )
)
COUNTY OF SCOTT )
CITY OF SHAKOPEE )
I do hereby certify that at said meeting (of which due and legal notice was given)
of the City Council of the City of Shakopee, Minnesota, on the day of
, 1990; at which a majority of the members of said Council
were present, the foregoing Resolution was adopted.
Given under my hand and seal this day of , 1990.
City Clerk
RW10509A.R1
CONSENT /Xct.
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Appointment of Acting City Administrator
DATE: July 12, 1990
INTRODUCTION:
Both the City Administrator and Assistant City Administrator will
be on vacation between July 20th thru the 23rd. It therefore
becomes necessary to appoint an Acting City Administrator in their
absence.
BACKGROUND:
The Assistant City Administrator serves as the Acting City
Administrator in the absence of the City Administrator. A
situation has arisen in which both the City Administrator and
Assistant City Administrator will be absent during the same time
period. In the past, it has been the practice of the City of
Shakopee to appoint the City Clerk as the Acting City Administrator
in the event that both the City Administrator and Assistant City
Administrator are absent.
Therefore, staff is recommending that Judith Cox, City Clerk be
appointed as Acting City Administrator for the time period between
July 20th thru 23rd.
ALTERNATIVES:
1. Appoint Judith Cox, City Clerk as Acting City Administrator
for the time period between July 20th thru the 23rd.
2. Appoint one of the other department heads to serve as Acting
City Administrator in the absence of both the City
Administrator and Assistant City Administrator.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Move to appoint Judith Cox, City Clerk as Acting City Administrator
for the time period between July 20th thru July 23rd, 1990.
CONSENT
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk -.C.
RE: Gambling License - VFW •
DATE: July 16, 1990
INTRODUCTION:
The Shakopee VFW is making application for a gambling license
at their old site, 132 East First Avenue. They are requesting that
the City Council approve waiving the 60 day review period.
BACKGROUND:
The Shakopee VFW has sold their building at 132 East First
Avenue and will be opening up in their new building at 1201 East
3rd Avenue sometime in August. They have made application for a
gambling license at their new site.
The Shakopee VFW desires to obtain a gambling license at their
old site, 132 East First Avenue - which will be a second license
for them. They are requesting that the City Council approve
waiving the 60 day review period. If Council waives the review
period at their July 17th meeting, the application will be
considered by the Gaming Division at their August 20th meeting. If
Council waives the review period at their August 7th meeting, the
application will be considered by the Gaming Division at their
September 17th meeting.
The Shakopee VFW meets the requirements of the city code.
ALTERNATIVES:
1. Waive review period
2 . Do not waive review period
RECOMMENDED ACTION:
Move to waive the 60 day review period for the V.F.W. Post
4046 for a gambling license at Turtles Bar & Grill , 132 East 1st
Avenue.
WAIVER--.VFW
Pict
MEMO TO: Dennis R. Kraft, City Administratorte„
FROM: Lindberg S. Ekola, City Planner
RE: Overhead Electric Lines - North Star Auto Auction
DATE: July 16, 1990
INTRODUCTION:
Shakopee Public Utilities Commission (SPUC) is requesting two
overhead electric lines, one temporary and one permanent, to serve
the new Northstar Auto Auction site located on Valley Industrial
Boulevard North. Section 4 . 35 of the City Code requires a review
by the Planning Commission with a recommendation forwarded to the
City Council. A memo from the Utilities Manager discussing the
overhead lines has been attached.
At their July 12 , 1990 meeting, the Planning Commission approved a
recommendation for the installation of the proposed temporary and
permanent overhead lines serving the North Star Auto Auction site.
BACKGROUND:
The following excerpt is from the City Code in reference to the
provision of overhead power lines:
B. Technical and Economic Feasibility. Above-ground
placement construction, modification or replacement of lines
shall be allowed in residential , commercial and industrial
areas where the Council, following consideration and
recommendation by the Planning Commission, finds that:
1. Underground placement would place an undue
financial burden upon the landowner or the utility company or
deprive the landowner of the preservation and enjoyment of
substantial property rights; or,
2 . Underground placement is impractical or not
technically feasible due to topographical , subsoil or other
existing conditions which adversely affect underground utility
placement.
In the attached memo from the Utilities Manager a reference is made
to previous overhead electric lines approved in the proposed area.
At the October 19 , 1989 meeting, the Planning Commission approved
a motion to recommend the overhead lines. The minutes from this
meeting have also been attached.
DISCUSSION:
In general, City staff prefers not to have overhead electric lines
constructed for several reasons. Safety and aesthetic concerns are
two of the primary issues involved with overhead lines.
l0
The land use in the area is industrial with much of it being vacant
at this time. The impact of overhead lines in this area is viewed
as being not as significant as if it were proposed in a residential
or downtown area. In addition there are existing overhead lines in
the area. The memo from the Utilities Manager addresses the
economic concerns.
ALTERNATIVE:
1. Approve construction of the overhead electric lines.
2 . Deny construction of the overhead electric lines.
STAFF RECOMMENDATION:
Because of the economic concerns facing SPUC, staff recommends that
the overhead lines be approved.
ACTION REQUESTED:
Move to concur with the Planning Commission recommendation for the
construction of the two overhead electric lines for the new North
Star Auto Auction site located on Valley Industrial Blvd. North.
PLANNING COMMISSION
SHAKOPEE, MINNESOTA
SPECIAL SESSION OCTOBER 19, 1989
Members Present: Foudray, Czaja, Stafford, Rockne, Forbord,
Kahleck
Members Absent: Allen
Others Present: Douglas K. Wise - City Planner, Lou VanHout - SPUC
Manager
I . ROLL CALL
Chairman Forbord called the meeting to order at 6 : 30 P.M.
Roll call was taken as noted above.
II. REQUEST BY SHAKOPEE PUBLIC UTILITIES COMMISSION FOR OVERHEAD
TRANSMISSION LINES .
Wise stated that the City Council directed the Planning
Commission to hold a special meeting to act on a request by
Shakopee Public Utilities Commission (SPUC) to construct an
overhead electrical transmission line between the NSP Blue
Lake Substation and Canterbury Industrial Park.
Wise stated that Section 4 . 35 of the city code requires
transmission lines to be located underground, unless an
exemption is granted by the City Council after receiving a
recommendation from the Planning Commission. Wise outlined
the criteria contained in the code which must be met in order
to grant an exemption. Wise indicated that at least one of
the two criteria must be met.
VanHout reviewed the project with the commission. VanHout
indicated that the cost of constructing the line overhead is
$130 , 000 and the cost of placing the wires underground would
be approximately $342 , 000. He said NSP also has an overhead
transmission line along Highway 101. NSP plans to remove
their poles and locate their line on the same poles as the
SPUC line.
Foudray asked if the cost given for the underground location
of the line was a firm bid.
VanHout said the $342 , 000 figure for locating the line
underground was an engineer's estimate, not a firm bid.
Forbord asked why SPUC could not locate their line on NSP's
pole. He also asked if NSP was definitely going to remove
their poles and locate their line on SPUC poles.
VanHout said that the existing NSP poles were not high enough
to locate another line on. The poles SPUC will be using will
be high enough for two lines. VanHout indicated that NSP
intends to remove their poles and locate their lines on the
SPDC poles, however, SPUC cannot require them to do it.
MOTION: Kahleck/Rockne moved that the Planning Commission
recommend to the City Council that an exemption from
the requirement for underground utility lines for
the electrical line connecting the NSP Substation
with Canterbury Industrial Park be granted on the
basis of criterion #1 contained in City Code Section
4 . 35,Subd. 2B, in that the underground placement of
the electrical line would place an undue financial
burden on the utility company.
Motion passed with Foudray opposed.
III. ADJOURNMENT
MOTION: Czaja/Rockne moved to adjourn the Planning
Commission meeting.
Motion passes unanimously.
Meeting adjourned at 7: 30 P.M.
Douglas K. Wise
City Planner
TO: Lindberg Ekola , City Planner
FROM: Lou Van Hout , Utilities Manager
RE: Request for Review and Approval of Overhead Electric
line on Valley Industrial Blvd. North
DATE: 7/5/90
Last week a drawing was sent to you to indicate the route of the
overhead line about which we would soon be requesting approval of
an overhead line in that particular location from the Planning
Commission and City Council . This memo is the request to
accompany that drawing.
BACKGROUND:
Last Fall , the planning Commission and City Council granted
approval for a new overhead line along (and South of) Highway
101 , and along Valley Park Drive, both of which are which are
East of the location of the proposed line. That line approved
last fall has been installed along (and South of) Highway 101 ,
but has not yet been installed on Valley Park Drive due to
discovery of a narrower right of way on that street than
anticipated.
DISCUSSION:
The route of the proposed overhead line covered by this request ,
is along Valley Industrial Blvd. North, starting at Valley Park
Drive and extending westward approximately 3/4 of a mile.
The immediate need for this line is for electric service to the
Auto Auction complex now being built, and to the Canterbury Park
1st Addition. The route may also become an alternative to the
one previously approved on Valley Park Drive.
The new line would connect to the already constructed overhead
electric line on highway 101 , and provide a service point for the
underground service into the Canterbury Park 1st Addition.
It would then continue to the West to provide a service point for
the underground service into the Auto auction property.
I would like to present the following reasons for granting the
approval :
The line will only be along the roadway. service into the
subdivision and to the Auto Auction will be underground.
There is an existing NSP overhead electric line on the road
West of the area where this line is proposed.
There will be significant additional costs incurred to
construct this line underground. Some of those costs would
probably fall to SPUC, and some to the property owners
requesting service .
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MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director L �
SUBJECT: Adams Street, Project 1990-3
DATE: July 17 , 1990
INTRODUCTION:
Attached is Resolution No. 3259, A Resolution Accepting Bids and
Awarding the Contract for Adams Street, Project No. 1990-3 .
BACKGROUND:
On January 2 , 1990 the City Council ordered the plans and
specifications for the Adams Street Project. This project consists
of adding pavement and curb & gutter to Adams Street from 6th
Avenue to 3rd Avenue and also 4th Avenue from Adams Street to
Harrison Street.
On June 29, 1990 at 10: 00 A.M. bids were received and publicly
opened for this project. A total of four bids were received and
are summarized in the attached Resolution. The low bid was
submitted by Northwest Asphalt, Inc. of Shakopee, Minnesota for a
total bid of $145, 880. 00.
At the July 3 , 1990 City Council meeting staff informed the Council
that the State of Minnesota Corrections Department was refusing to
issue an easement to the City of Shakopee for constructing this
project. This additional easement was needed along the east side
of Adams Street in order to realign Adams Street with County Road
15 on the south side of 6th Avenue. Awarding the contract to the
low bidder was postponed by the City Council until staff could
negotiate this easement from the prison property.
The Mayor and City Administrator have succeeded in acquiring this
easement from the Corrections Department. Therefore, staff is
requesting that the City Council award the contract on this project
so that construction can still be completed during the 1990
construction season.
The Engineering Department has reviewed all bids for completeness
and also the qualifications of Northwest Asphalt, the low bidder,
and have determined that they are able to perform the work as
described by the plans and specifications. Attached is Resolution
No. 3259 which accepts the bid on this project and awards the
contract to Northwest Asphalt.
The engineer' s estimate for this project was approximately
$146, 000. 00.
In conformance with the current City of Shakopee' s Change Order
Policy, staff is also requesting that the City Council authorize a
contingency amount equal to 10% of the project costs for use by the
project administrator to cover any change orders or quantity
adjustments. A contingency amount of 10% of the bid is equal to
$14 , 588 . 00. The current Change Order Policy authorizes the project
administrator (City Engineer) to approve of all change orders up to
the contingency amount with City Administrator' s concurrence.
ALTERNATIVES:
1. Accept the low bid and adopt Resolution No. 3259 awarding the
contract to Northwest Asphalt, Inc.
2 . Reject low bid and award the bid to the second low bidder or
another bidder.
3 . Reject all bids and rebid.
RECOMMENDATION:
Staff recommends Alternative No. 1, to accept the low bid and award
the contract to Northwest Asphalt, Inc. of Shakopee, Minnesota for
a total amount of $145, 880 . 00 .
Staff also is recommending that the two actions taken at the last
Council meeting be rescinded. Those two actions were: 1) adopted
a resolution authorizing condemnation proceedings to start and 2)
ordered staff to prepare a feasibility report for extending 4th
Ave. and 5th Ave. through the prison property.
ACTION REQUESTED:
1. Offer Resolution No. 3259 , A Resolution Accepting Bid On Adams
Street Between 6th Avenue and 3rd Avenue and 4th Avenue
Between Adams Street and Harrison Street, Project No. 1990-3
and move its adoption.
2 . Approve of a contingency in the amount of 10% of the contract
for use by the City Engineer in authorizing change orders on
this project.
3 . Move to reconsider Resolution No. 3252 (authorizing
condemnation to begin) .
4 . Offer Resolution No. 3252 and vote in the negative.
5. Move to direct staff to cease all work in preparing a
feasibility report for the extension of 4th Ave. and 5th Ave.
through the prison.
DH/pmp
MEM3259
RESOLUTION NO. 3259 I -P/
A Resolution Accepting Bid on
Adams Street, Between 6th Avenue and 3rd Avenue
and 4th Avenue Between Adams Street and Harrison Street
Project No. 1990-3
WHEREAS, pursuant to an advertisement for bids for the Adams
Street Project, between 6th Avenue and 3rd Avenue and 4th Avenue
between Adams Street and Harrison Street, bids were received,
opened and tabulated according to law, and the following bids were
received complying with the advertisement:
Northwest Asphalt, Inc. $145, 880. 00
Wm. Mueller & Sons $149,775. 45
Alber Construction $154, 259 . 00
Hardrives, Inc. $155, 084 . 50
AND WHEREAS, it appears that Northwest Asphalt, Inc. , 1451
County Road 18, Shakopee, MN 55379 is the lowest responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and
directed to enter into a contract with Northwest Asphalt, Inc. , in
the name of the City of Shakopee for the improvement of Adams
Street by Pavement and Curb & Gutter, according to the plans and
specifications therefore approved by the City Council and on file
in the office of the City Clerk.
2 . The City Clerk is hereby authorized and directed to return
forthwith to all bidders the deposits made with their bids, except
that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
, 19 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
, 19 .
City Attorney
/ sES°, yo Minnesota Department of Transportation
Metropolitan District 11*
Transportation Building
p wilding
t
St. Paul, Minnesota 55155 12).OF TO* Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128
Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55427
Reply to 593-8405
Telephone No.
July 6, 1990
Honorable Gary Laurent
Mayor of Shakopee
129 East First Avenue
Shakopee, MN 55379
RE: S.P. 7009-58 & 59 (T.H. 169 in Shakopee)
Dear Mayor Laurent:
In response to our conversation on July 2, 1990, I am presenting you a
revised schedule of the Shakopee Mini Bypass projects. The north
abutment fill project, S.P. 7009-58, which was scheduled for July 27,
1990, letting date, will be delayed until August 24, 1990. This delay
of one month was due to additional design work needed for an access road
and parking lot for the U.S. Fish and Wildlife Service. This extra work
was negotiated with them as a right of way consideration.
The Shakopee Mini Bypass and Minnesota River Bridge have been
rescheduled from April 26, 1991, to November 22, 1991. There are 48
parcels affected by this project. Thirteen of the parcels involve
relocation action and some of the parcels have multiple tenants. The
Minnesota Department of Transportation (Mn/DOT) is currently writing
descriptions and computing the affected areas in order to make
appraisals of the properties. According to our time framework and where
the project is in the right of way process, we are approximately 16 to
18 months away from the letting date.
These letting date changes do not in any way reflect a lessening
priority of these projects. As I explained to you, my philosophy on
scheduling projects is to assume the best case (most optimistic) and to
set a tentative letting date based on that schedule. This locks in the
appropriate funding and also establishes early deadlines to meet.
Rarely does a project proceed through the process without some problems
developing. Because these problems are not "built into" the schedule,
when they cannot be readily resolved, the letting must be delayed.
While it is never a good idea to delay a project, I have found this to
be the best way to approach project scheduling. To build in these
possible delays from the outset would probably guarantee a later letting
date.
Cefkltar—e;--/
MINNESOTA
1990
An Equal Opportunity Employer
Honorable Gary Laurent
July 6, 1990
Page 2
I apologize for the delay in the letting dates of these projects, but I
want to reassure you that it is not due to a change in priorities. If
you have any questions regarding this matter, please give me a call.
Sincerely,
-(AVe-e
ames T. Povich, P.E.
Assistant District Engineer
#19H,
July 12, 1990
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Dear Sir:
As in previous years, St. Mark' s is planning to close
3rd Avenue, between Atwood and Scott Streets, Thursday
evening, July 27, 1990, and will reopen it on Monday evening,
July 31, 1990.
We will make arrangements with Shakopee Public Works to
use their sawhorses to mark the closure.
We have made alternate arrangements to secure our tents
without pounding stakes into the new pavement, and we
do appreciate your direction in this matter.
If you have further questions, please call me at 445-6217.
Thank you,
/e4- C
Doug Rider
Julifest General Chair
1167 Jackson St .
Shakopee, MN 55379
)/57.
MEMO TO: Dennis Kraft, City Administrator
FROM: David Hutton, Public Works Directok
SUBJECT: 5th Avenue Project
DATE: July 12 , 1990
The 5th Avenue Project has been delayed for almost one year due to
legal issues involving the assessability of all properties and in
obtaining the appraisals for the various alternatives in order to
reduce the City' s exposure to appeals of any assessments.
The appraisal report is now completed and has been submitted to the
Assistant City Attorney. The Assistant City Attorney is requesting
that this issue be discussed at an executive session on July 17 ,
1990. Additional information will be coming directly from the
Attorney.
DH/pmp
5TH