HomeMy WebLinkAbout06/26/1990 TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA JUNE 26, 1990
Mayor Gary Laurent presiding
1] 4 :30 P.M. BUDGET WORKSESSION - bring preliminary budget from
June 19th agenda packet
2] 7:00 P.M. Roll Call in the assembly room at the Scott County
Courthouse, 428 So. Holmes - use West entrance
3] PUBLIC HEARING on selecting a site for city hall
4] Adjourn
Dennis R. Kraft
City Administrator
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: City Hall Siting Public Hearing
DATE: June 22 , 1990
INTRODUCTION:
A public hearing has been set for 7: 00 P.M. on Tuesday, June 26,
1990 to solicit comments on the relocation of the City Hall
operations.
BACKGROUND:
On June 5, 1990 the Shakopee Community Development Commission
Siting Committee presented three siting alternatives to the City
Council for their review and consideration. The sites recommended
by the siting committee included the following:
1. 30 acres of property located East of Marschall Road between
4th Avenue and County Road 16.
2 . Block 50 (McNearney Funeral Home block)
3 . Marquette Bank building plus 30 acres of property.
The City Hall Siting Committee did not rank the sites in order of
preference. It was the intention of the siting committee that
either of the three alternatives would be able to suit the City' s
city hall space needs. All three of the alternatives could be
pursued at relatively the same cost level ($2 . 5 - $3 million) .
The City Hall Siting Committee and Community Development Commission
would like to make the same presentation that they made at the June
5, 1990 City Council meeting at the public hearing. (Council may
wish to refer to the June 5th agenda packet item 12a. which
provided significant information on the findings of the City Hall
Siting Committee. ) Following the City Hall Siting/Community
Development Commission presentation, it would be appropriate to
solicit comments from the general public regarding the three sites
as proposed by the City Hall Siting/Community Development
Commission and/or any other sites that the public wishes to comment
on.
Upon receiving input from the public, it would be appropriate to
close the public hearing. Staff would suggest that a worksession
be scheduled by City Council to further discuss city hall siting
alternatives.
ALTERNATIVES:
1 . Upon receiving public input move to close the public hearing.
2 . Upon receiving public input move to continue the public
hearing.
3 . Move to close the public hearing and set a date for a Council
worksession to discuss city hall siting alternatives.
STAFF RECOMMENDATION:
Staff recommends alternative #3 .
ACTION REQUESTED:
Move to close the public hearing and set a date for a Council
worksession to further discuss city hall siting alternatives.
DRAFT
LEASE PROPOSAL OUTLINE
FOR THE CITY OF SHAKOPEE
PREMISES:
The proposal is based on the assumption that the City offices and support areas
will require approximately 20,000 square feet of usable space. Accordingly, a
major part of the first floor of building can be converted to meet the needs of the
City. Total leased premises 20,000 square feet.
PARKING:
A total of 60 parking spaces are included in the lease at no additional cost. The
spaces will be located in the western half of the paved parking area between Fourth
Avenue and Fifth Avenue opposite the building. St. Francis controls approximately
225 parking stalls. We are very flexible on this point.
LEASE TERM:
The length of lease is open for discussion. However, a minimum initial term of
fifteen (15) years will be preferred.
RENT & OPERATING EXPENSES:
Annual rent will be $215,000, payable in equal monthly installments of $17,967
each. As additional rent, the City will pay its proportional share (19.05%) of
operating expenses not including janitorial services in excess of $450,000
annually. For example, if operating expenses in 1997 are $500,000, the additional
rent would be $9,525.
During the lease term, all operating expenses (with the exception of cleaning
services for the leased area) shall be the responsibility of SFRMC up to a maximum
of $447,000 annually. Operating expenses in excess of $447,000 annually shall be
allocated pro rata based upon the exact rentable area occupied by the City of
Shakopee. (Based on 20,000 square feet, the City's pro rata share would be 20%.
Operating expenses of 4.25 per square foot are built into the annual rent.
IMPROVEMENTS:
St. Francis will contribute $25 per square foot leased for the cost of converting
the building for use as use for the city's offices. For the initial lease of
20,000 square feet, the contribution will be $500,000. The same formula will apply
for additional space leased by the City during the first 5 years of lease terms.
This is an estimate of converting, to base building standards.
PURCHASE OPTION:
SFRMC is receptive to the negotiation of a purchase option. The terms may be in-
corporated as part of the lease transaction subject to mutual agreement between the
City and SFRMC.
In addition to the foregoing items, other provisions such as repairs, maintenance,
insurance, and customary clauses for office lease agreements will be negotiated and
incorporated into a formal lease document.
FF/ka/6-26-90
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RECEIVED
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June 22, 1990 CITY OF SHAKOPEE•
Mayor Gary Laurent
Council Members
129 - 1st Avenue East
Shakopee, MN 55379
TO: Mayor Laurent and Council Members :
RE: Public Hearing, June 26, 1990
Placing of the new City Hall
On behalf of the Downtown Ad Hoc Committee, I want to express
our desire for the new city hall to be placed in the downtown
area. The committee is in consensus regarding this, though we
are open to either downtown proposal of sites . Our reasons are
as follows :
1 ) City hall , the core of the city 's activity , should be at
the heart of the city. We feet this is the downtown busi -
ness area.
2) Having a new or relocated city hall , would give the downtown
a boost aesthetically and may spur economic development
in the area. As we work to revitalize the downtown area,
with pleasant surroundings and a vital business climate,
a city hall , built or adapted would be something to bring
pride to our community.
3) Visitors to Shakopee often judge our community by the down-
town. It is often all they see. A new city hall in the
downtown would be a focal point of attraction, a message
of progress and pride to those visiting us . With the
economic development a new city hall would bring, these
tourist that travel through Shakopee, may stay a few days
longer to enjoy the beauty of our city .
Thank you for reading this at the hearing. Vacation takes me away
from being there in person.
Sincerely,
Mary Keen
Chair, Downtown Ad Hoc Committee
June 26, 1990
Dear Mayor Laurent:
As chairperson of the Planning Commission, I would like to express
the visions for Shakopee being developed in the proposed
Comprehensive Plan. Unfortunately other commitments prevent me
from attending the public hearing for the City Hall Siting process.
I would appreciate that this letter be presented and read at the
public hearing.
First, I would like to define what a Comprehensive Plan is. As
defined by Minnesota State law a comprehensive plan is a document
developed to guide the physical, social and economic development of
both the private and public sectors in a community. A
comprehensive plan represents a community' s vision for future
development in the next twenty years. A comprehensive plan
consists of written and graphic information which records the goals
and policies created in the planning process by the community.
One of the primary goals that is being proposed in the new
Comprehensive Plan is to promote sound development throughout the
community and build more support for the central area of the City.
The proposed Shakopee Comprehensive Plan recommends that public
institutions such as the Shakopee City Hall be located in the area
south of the central business district. The location of City,
County and State governmental agencies in a central location can
help create and maintain an efficient and attractive community.
The close proximity of these institutions with the existing
downtown provides convenience and can promote a social center to
our City.
Keeping the public institutions near the heart of our community is
the vision of the proposed Comprehensive Plan. As chairperson of
the Shakopee Planning Commission, I personally believe that it is
essential that we support the goals and objectives identified in
the comprehensive planning process.
Thank you.
Sincerely,
Melanie Kahleck