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HomeMy WebLinkAbout05/01/1990 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: April 27 , 1990 1 . Attached is the May calendar of Upcoming Meetings. 2 . Attached are the March 21, 1990 minutes of the Community Development Commission. 3 . The 1990 City of Shakopee Clean-up Day was again a success. Over 600 loads of garbage passed through the gate on April 21st. Approximately $3 , 000 in gate fees were collected at the site. A complete financial summary of the project has not been completed. Within the next two weeks we should have all the invoices and receipts processed. When this information has been collected a complete budget summary will be completed for City Council ' s review and information. At this time, staff is confident that the total project cost will be within the budgeted amount. 4 . Attached is a letter from Mr. Stock to Marge Henderson regarding the completion of the DNR trail alignment through Murphy' s Landing. 5 . The Shakopee Cub Scouts will again be participating in the planting of the annuals in the downtown planters. This project was initially assigned to the Cub Scouts as a result of their agreeing to terminate their curbside glass recycling program. The flowers will be planted on Saturday, May 19 , 1990. The cost for the flowers has been budgeted and will be taken out of the public works budget forestry division. Money has also been budgeted in the recycling budget to reimburse the Cub Scouts for their services rendered. The revenue source for the payment of funds is generated from the sale of recyclables collected through our curbside recycling program. ` 6. Attached are the March 22nd and April 12th, 1990 minutes of the Community Development Commission Park Development Subcommittee. 7 . Attached are the April 11, 1990 minutes of the Community Development Commission City Hall Siting Subcommittee. 8 . Attached is correspondence dated April 23 , 1990 from Joseph Ries, County Administrator regarding Notice of Intent to Strike from AFSCME Council . 9 . Attached is the May Business Update from City Hall . 10. Attached are the April 5, 1990 minutes of the Board of Adjustment and Appeals. 11. Attached are the April 5, 1990 minutes of the Planning Commission. 12 . Attached is the May 3 , 1990 agenda for the Board of Adjustment and Appeals. 13 . Attached is the May 3 , 1990 agenda for the Planning Commission. 14 . The City has been served with a notice of appeal from Francis and Maude Conrady who are appealing their special assessments for the Market Street improvements. The appeal has been forwarded to the Ass 't City Attorney for follow up. 15. Attached is a memorandum from Dave Hutton regarding the C.R. 18 Corridor Study. 16. Attached is the Police Newsletter to Council. 17 . Attached is a memorandum from Dave Hutton regarding the Status Update on Mn/DOT. 18 . Attached is a copy of the Spring "Two Bits" Quarterly Newsletter. 19 . Council received a post card from Herb Dallmann stating: "Sirs, well I paid my alley job including the blood I did not legally owe. Beware vengeance is mine said the Lord. " 20 . Attached are the unapproved April 19 , 1990 minutes of the Comprehensive Plan Meeting. May Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 3 4 5 7:OOpm City 7:30pm Planning Council Commission Meeting 6 7 8 " 9 10 11 12 4:30pm Public 7:45am Downtown Utilities Committee Commission 7:OOpm Joint Council/SPUC Meeting 13 14 15 16 17 18 19 2:OOpm Goals & 8:0Opm City 5:0Opm CDC Objectives Council 7:OOpm Energy & Meeting Meeting Transportation School Board Election 20 21 22 23 24 25 26 7:OOpm 7:OOpm Board of Community Review Services 27 28 29 30 31 City Hall Closed April dune SMTWTFS SMTWTFS 1 2 3 4 5 6 7 1 2 8 9 10 11 12 13 14 3 4 5 6 7 8 9 15 16 17 18 19 20 21 10 11 12 13 14 15 16 22 23 24 25 26 27 28 17 18 19 20 21 22 23 29 30 24 25 26 27 28 29 30 04/17/1990 MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL CHAMBERS Shakopee, MN March 21, 1990 Chairman Miller called the meeting to order at 5: 00 p.m. with the following members present. Commissioners DuBois, Mars, Brandmire, Miller, Pennington and Albinson present. Barry A. Stock, Assistant City Administrator; Greg Voxland, Finance Director; Bud Berens and Al DuBois were also present. Albinson/Mars moved to approve the minutes of the February 21, 1990 meeting as kept. Motion carried unanimously. Mr. Stock gave a brief economic development update. Mr. Stock noted that to the best of his knowledge Northstar Auto Auction was moving ahead with their relocation plans. He noted that Northstar intended to build on the property just south of Valleyfair within the Industrial Park. Mr. Stock stated that he has completed a flyer advertising the Rehab Grant Program. The flyer was distributed to the property tenants within the B-3 Zoning District. The flyer was also mailed directly to each of the property owners. Mr. Miller questioned whether or not the CDC should be appointing a member of the committee to serve on the Rehab Grant Program Review Team. Mr. Stock responded in the affirmative. Mr. Miller suggested this item be added on to the agenda under Other Business. Mr. Stock stated that the final plat has been approved for Meadows 4th Addition (42 lots) and Hillwood Estates, a rural subdivision containing 10 lots. Mr. Voxland then gave a financial presentation on Tax Increment Financing and Fiscal Disparities. Mr. Voxland noted that the information presented was the same information presented to the Shakopee City Council at their meeting last night. Mr. Voxland reviewed some statistics for each of the Tax Increment Districts . He noted the life remaining within each district and the bond final maturity dates. Mr. Voxland noted that Bond Issues #7 , #8 and #10 were supported by all five TIF Districts. This meant that until those bonds are paid off or defeased (money set aside in escrow to pay off those bonds) legally the City Council could not close those Tax Increment Financing Districts. Bond Issues #11 and #12 were supported by TIF Districts #1 and #4 and Bond Issues #6 and #9 were supported by the K-Mart District (No. 1) . In summary Mr. Voxland noted that the total G.O. Outstanding Debt is in excess of $12 , 000, 000. 00 . That means, if there is insufficient tax increment to make the bond payments when due, the City has agreed to levy taxes against the general tax base to make those bond payments. Mr. Voxland noted that there was approximately $5, 500, 000. 00 in special obligation debt. This means Minutes of the Page - 2 Community Development Commission March 21, 1990 if there is not enough tax increment to make those bond payments, the bond holders would be out of luck. The City or HRA would not be obligated to make those payments. Mr. Voxland noted that as of the end of the year there was approximately $50, 000, 000. 00 in debt outstanding of which approximately $12 , 000, 000. 00 was G.O. Tax Increment. Mr. Voxland then explained the purposes of each of the Bond Issues. He noted that Bond Issue #1 was for the K-Mart project, which included the widening of County Rd. 83 , the construction of the water tower and water services to the K-Mart site. District #2 (Senior High Rise) was for land write down and water system in Levy Dr. District #3 refunded District #1. District #4 was for the track land write down. District #5 was for the racetrack off site improvements (4th Ave. , Shenandoah, 12th Ave. , Valley Park Drive and County Rd. 83) . Bond Issue #6 refunded Bond Issue #5 . Bond Issue #7 was the Shakopee Valley Motel Project which was used for the Mebco Project. Bond Issue #8 was for the Holmes Basin Storm Drainage and the 2nd Ave. parking lot and some engineering studies for the 169 Bridge. Bond Issue #9 was for the downtown project. Bond Issue #10 was for the Upper Valley Storm Drainage and some more engineering studies for the 169 Bridge. Bond Issue #11 was for the Southerly Bypass engineering and #12 was for the 169 Bridge and Upper Valley Drainage-way. Mr. Albinson noted that Tax Increment dollars were used to construct off site Racetrack improvements, such as Shenandoah Dr. and 12th Ave. He also noted that these projects were assessed. He questioned where the assessment dollars would go when they were paid off. Mr. Voxland stated that when the assessments for these projects were paid, the funds would be placed in the City' s Capital Improvement Fund. This fund could be used by the City Council to build other roads or facilities. Mr. Albinson questioned what the City had the Capital Improvement Fund dedicated for. Mr. Voxland stated that the City does have a portion of the Capital Improvement Fund dedicated for a new City Hall . He also noted that the fund is restricted to Capital Projects of general benefit to the public. Commissioner Albinson questioned how much of the fund was earmarked for a City Hall . Mr. Voxland stated that the Council had earmarked approximately $1, 000, 000. 00 of the fund for a City Hall . Mr. Albinson stated that some of the assessments related to the Racetrack off site improvements were now being paid off. He estimated that the annual amount of assessments being paid off was between $80, 000. 00 and $100, 000. 00. He questioned whether or not the CDC could approach the City Council to see if those funds could be earmarked for the City Hall project. Mr. Voxland noted that the City Council has not earmarked any of the remaining funds for any special project at this time. The remaining fund balance is un- designated. He noted that Council could select to use the entire amount for a City Hall if they wished. Commissioner Miller Minutes of the Page - 3 Community Development Commission March 21, 1990 questioned the level of funding within the Capital Improvement Fund. Mr. Voxland stated that there is approximately 2 . 5 million dollars in the fund at this time. Mr. Miller requested Mr. Voxland to explain why there were five years remaining in the Racetrack District life when the Racetrack opened in 1985. Mr. Voxland noted that the Racetrack District was a ten year district and the City could select to capture eight years. The City selected to take the last eight years of increment. Thereby realizing the maximum amount of tax dollars generated based on the full completed value of the Racetrack. Mr. Voxland then shared with the Committee an analysis of the Tax Increment Income Projections. He noted that the Income Projections were based on pay ' 89 taxes which were fairly high. He noted that the net Tax Increment Income collected through year 2005 would be approximately $50, 000, 000. 00 assuming last years taxes. The Debt Service to be paid off by the City during that time is approximately $26, 000, 000. 00. He noted that if everything was to be run out to the full life of the district, the fund balance would be approximately $26, 000, 000. 00. Mr. Voxland noted that Council would of course have the option to close out the districts earlier if they so desired. Based on the income projections, all the bonds could be paid off in payable ' 96 and a $1, 500, 000. 00 fund balance would be left. Chairman Miller summarized the Tax Increment Income Projections as follows: If the City selects to close the districts, they could do so at the end of payable 1996 and still accumulate a $1, 500, 000. 00 TIF trust. However, if the City wishes to extend the districts to their full life, a TIF trust balance of approximately $26, 000, 000. 00 would be generated. Mr. Voxland stated that Mr. Miller was correct in his summation. Mr. Voxland then stated that one of the issues the Council is considering at this time is changing the Fiscal Disparities Option on the Racetrack. He noted that if the Council decides to change this option, it would not have any effect on the retirement of the districts. They still could no longer be retired prior to payable 1996. However, by making the Fiscal Disparities Election, the amount remaining in the TIF trust would be reduced from $1, 500, 000. 00 to $18 , 000 . 00. Commissioner Miller questioned what impact the change in Fiscal Disparities election would have on the local taxpayer. Mr. Voxland stated that the change would equate to approximately $35. 00 annual tax savings. Commissioner Miller questioned the impact on a typical residential unit, assuming all the bond issues are closed in 1996. Mr. Voxland stated that he has not done a projection on that issue. Commissioner Miller questioned if Mr Voxland could attempt to determine that amount for the Committee' s information at their next meeting. Mr. Voxland responded in the affirmative. Mr. Miller stated that Shakopee taxpayers at this time are not seeing the full benefit of the Tax Increment Projects because the taxes generated from those projects Minutes of the Page - 4 Community Development Commission March 21, 1990 are being captured. He noted that Shakopee residents would see an immediate tax benefit upon the closure of the remaining Tax Increment Financing Districts. Mr. Miller also noted that Shakopee taxpayers have received other benefits from the Tax Increment Districts such as the debt retirement of projects from Tax Increment dollars which would otherwise have been assessed to abutting and affected property owners, projects such as the Upper Valley Drainage-way, Holmes St. basin, Engineering studies for the 169 Bridge, Southerly Bypass, the Downtown Project, etc. Discussion then ensued on why taxes might be higher in Shakopee as compared to other communities in Scott County. Mr. Stock requested Mr. Voxland to explain to the best of his recollection why City Council elected to have the Fiscal Disparities paid for by the property outside of the district. Mr. Voxland stated that there were two primary reasons: 1. To maximize the Tax Increment dollars coming in; and 2 . The City of Shakopee has been traditionally a Fiscal Disparities looser. By spreading the Fiscal Disparities portion out over all of Scott County, it attempted to equalize the Fiscal Disparity imbalance placed on Shakopee as opposed to the other Scott County Communities. Areas outside of Shakopee are now paying approximately 22% of the entire Fiscal Disparities portion. In essence, areas outside of Shakopee are paying for 220 of every dollar that is spent by the City on the 169 Bridge project and other City projects. Mr. Stock stated that the present Tax Increment Financing Application Fee is $2 , 500 . 00. In light of recent state mandates requiring the advertising of a map in conjunction with Public Hearing Notice, the City' s cost of processing Tax Increment Financing Applications has increased. Mr. Stock stated that staff is proposing a policy based on actual costs incurred by the City. Under the proposed policy an initial Application Fee of $5, 000. 00 would be submitted by the developer prior to the Public Hearing on the proposed development project. If the project were not approved, the developer would be reimbursed the application fee less the actual costs incurred by the City. If processing costs incurred by the City exceed the initial Application Fee amount, the developer would be responsible for submitting the difference in cost prior to formal execution of the Developer' s Agreement by the City. Staff is also recommending that a provision be included in the policy requiring the completion of the Tax Increment Financing process within 12 months of the submittal of the initial Tax Increment Financing Application fee. Commissioner DuBois asked Commissioner Albinson if he felt that the proposed fee would deter businesses from locating in Shakopee and utilizing our TIF policy. Mr. Albinson responded in the negative. He felt that the proposed policy was very reasonable and competitive with other cities. o2 Minutes of the Page - 5 Community Development Commission March 21, 1990 Commissioner DuBois questioned whether or not the policy would be for all Tax Increment Projects, including residential. Mr. Stock responded in the affirmative. Albinson/Mars moved to recommend to City Council that the Tax Increment Financing Application Fee Schedule be approved as proposed. Motion carried unanimously. Mr. Stock shared with the Committee the problem the City of Shakopee might incur in proceeding with the 5th Avenue street improvement project. Presently, several lots are configured in such a fashion that they may not be assessable. Staff is proposing a new concept which would provide for the HRA' s acquisition of the property and resale. Mr. Stock noted that this would allow the City of Shakopee to levy the assessments associated with the street improvement project to the property in question. Mr. Stock stated that under a worst case scenario, the City would incur a minimal loss or perhaps even a profit. Mr. Stock stated that the HRA could subdivide the property on their own and sell the lots independently. Commissioner DuBois stated that she felt the City should simply acquire the large parcel and sell it on the open market to a developer who can subdivide the property at a later date. Commissioner Brandmire questioned whether or not the old railroad right-of-way was being reserved for trail purposes. Mr. Stock responded in the negative. Commissioner Brandmire then questioned whether or not the property would revert to the abutting property owners. Mr. Stock stated that the property is presently owned by the railroad and is for sale. Several property owners along the old railroad corridor have acquired the railroad property. Chairman Miller stated that one of the CDC ' s long term goals has been to create senior housing. He questioned whether or not the 3 1/2 acres available on this site would be a suitable site for senior housing. Mr. Stock questioned whether this was large enough for a senior project. Commission DuBois stated that there was other property to the south of the proposed 5th Avenue Project that would be developed if 5th Avenue is constructed. She stated that this project may be in jeopardy if the property to the north cannot be assessed. DuBois/Mars moved to recommend to the HRA that the 3 . 58 acres located adjacent to the 5th Avenue Street Improvement Project be acquired and that the property acquired be squared off and offered for sale to a developer. Motion carried unanimously. Mr. Stock then gave a report from the Downtown Committee on the projects they are pursuing. Commissioner Albinson then updated the Commission on the Minutes of the Page - 6 Community Development Commission March 21, 1990 Transportation Coalition' s response to the state regarding the Southerly Bypass. It was the consensus of the Committee that a letter should be sent to Brad Larson from the Community Development Commission restating the importance of the Southerly Bypass and the bridges as they relate to the major intersections. Mr. Miller then gave a status report of the Park Development Subcommittee. He stated that he would like to change the meeting of the next CDC Meeting to coincide with a presentation to the Community Rec. Board. The proposed meeting would be Monday, April 23 , at 5: 30 P.M. The other Commissioners stated that they could attend this meeting. Jane DuBois gave a brief update on the status of the City Hall Siting Subcommittee. Mr. Stock stated that City officials were preparing a proposal to Mr. Stans regarding his initial museum proposal . Commissioner Miller asked if any member of the Commission was interested in serving on the Rehab Grant Program Design Review Team. Commissioner Brandmire volunteered to serve on the Review Team. Chairman Miller requested staff to send the CDC a reminder of the Shakopee Showcase. Albinson/Brandmire moved to adjourn the meeting at 6:45 P.M. Motion carried unanimously. Barry A. Stock, Recording Secretary �-y CITY OF SHAKOPEE P Q`�- INCORPORATED 1870 �y ff 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 %I( Y April 19 , 1990 Marge Henderson Murphy's Landing 2187 East Highway 101 Shakopee, Minnesota 55379 Re: DNR Trail Alignment Dear Ms. Henderson: I would like to take a moment to remind you of the meeting that has been set for April 26, 1990 at 1: 30 p.m. The purpose of the meeting is to meet with both Murphy's Landing and DNR officials to walk the proposed DNR trail alignment through Murphy's Landing. I have been meeting with both the DNR officials and representatives from Murphy' s Landing for the past two months in an attempt to facilitate discussion so that the trail alignment through Murphy' s Landing can be completed. I have been pleased with the cooperation of both parties to date. I am also well aware of the concerns expressed by both parties. My feeling at this time is that the trail can be completed through Murphy' s Landing. I also believe that the DNR can take several measures which will mitigate several of the concerns that Murphy 's Landing officials have expressed. It is my hope that following our meeting next week, the DNR officials will be able to develop a new plan which will designate the trail alignment through Murphy' s Landing and include mitigation measures as well as trail enhancements that will not impose a hardship on the operation of Murphy' s Landing. When the trail plan has been completed by the DNR I fully expect that they will present it to Murphy' s Landing Board for final review and consideration. If after that time, Murphy' s Landing is opposed to the plan and has valid concerns, I feel that the DNR will again attempt to mitigate them. If the concerns cannot be substantiated by Murphy' s Landing or a communication impasse is eminent, I feel that this matter will have to be taken to the Shakopee City Council for their review and action. The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER I appreciate Murphy's Landing and the DNR's cooperation in this matter and I look forward to meeting with you next week in an attempt to facilitate the completion of the DNR trail through Shakopee. I feel strongly that the trail can be completed in such a fashion that will be beneficial to Murphy' s Landing, the DNR and Shakopee residents. Sincerel Orlir Barr A. Stock Assistant City Administrator cc: Murphy' s Landing Board of Directors Steve Rose, DNR Shakopee City Council Members 4 4; COMMUNITY DEVELOPMENT COMMISSION PARK DEVELOPMENT SUBCOMMITTEE MEETING MINUTES-MARCH 22 , 1990 The Meeting was called to order at 5:00 PM by Chairperson Mark Miller in the Shakopee Community Recreation Board Meeting Room. Members Present : Mark Miller, Mike Pennington, Paulette Rislund , and Paul Ten Eyck. Staff Present: Barry Stock and George Muenchow. The Minutes of the March 6, 1990 Meeting were approved upon motion by Rislund, seconded by johnson, and carried . Ten Eyck provided a report about the meeting that he and Mark Miller had with the four members of the City Of Shakopee Park Maintenance Staff who currently operate within the Department Of Public Works. Points for consideration: 1 . Would like a larger budget . 2 . Feel that there is a need for better communication. 3 . They have weekly staff meetings and then go out and get their jobs completed. 4. Are dissatisfied that they are not able to complete tasks sometimes at the end of a day because of no overtime policy. 5 . Agree that they should continue as a part of Public Works . 6 . Feel that they often play second fiddle to streets . 7 . Liked idea that there will be an Avisory Committee and would appreciate occasional input (perhaps quarterly) . Mark Miller reported on his meeting with Dave Hutton , Public WOrxs Director. He is open to developing a communication channel directly between Park & Recreation and the Park Mainte- nance staff rather than always through him. In agreement with what this committee is doing . There was much discussion regarding locating the Park Maintenance Staff and the makeup and responsibilities of the P & R Advisory Board . Motion by Johnson, seconded by Rislund to move to recommend to the Shakopee Community Development Commission, Shakopee Community Recreation Board , and the City Of Shakopee City Council that : 1 . The current responsibilities of recreation program planning and management be continued within a newly authorized City Of Shakopee Park & Recreation Department to be led by a Director having department head responsibilities on a par with other heads of departments within the city ' s organizational structure. 2 . The function of park and recreation areas and facilities development be spearheaded by this department in concert with the other appropriate planning boards, committees, and personnel within the City structure. 3. The functions of Park Maintenance & Forestry shall remain the responsibility of Public Works with Park f. Recreation Department input being readi : v accepted resulting in a "fair shake" at all times for parks and recreation functions . Motion carried . By consensus it was agreed to schedule a Joint Meeting of the Community Development Commission and the Shakopee Community Recreation Board on Monday, April 23, at 30 PM for the purpose of hearing the report from this committee. Staff was requested to prepare a Proposed Model (ordinance) , ( Resolution ) for the net. meeting . The mt. t t. in'; adjourned at 6: 00 PM. Nt.xt meetin : April : - - 5 : 00 PM . re-pectful ] y suhmitted , 4440010C 16 Ceorc;o F. Muenchow , S( rt } . COMMUNITY DEVELOPMENT COMMISSION PARK DEVELOPMENT SUBCOMMITTEE APRIL 12 , 1990 MEETING MINUTES The Meeting was called to order at 5: 00 PM BY chairperson Mark Miller in the Shakopee Community Recreation Board Meeting Room. Members Present : Mark Miller, Mike Pennington, Paulette Rislund, and Steve Johnson. Staff Present : Barry Stock and George Muenchow. Miller requested that the Minutes of March 22 be expanded to note that Steve Johnson was present and that David Hutton, in his meeting with Mark Miller, indicated that he would be amenable to have the total Park And Recreation function under his responsibility if that should ever be determined in the future . With these additions the Minutes of March 22 , 1990 were approved upon motion by Rislund, seconded by Clay, and carried . George Muenchow reported that he had contacted P & R Directors from four varied communities in search of enabling resolutions that might be of help to this committee . They had none and in place of this information they forwarded data on Mission Statements , Job Description , and short and long range plans . This information was briefly reviewed . Barry Stock presented a Proposed Enabling Resolution To Establish A Park & Recreation Board (Advisory) . This was thoroughly discussed and minor changes were made. Motion by Johnson, seconded by Rislund, to forward this model to the members of the Shakopee Recreation Board and the C.D.C. for their revue at their joint meeting April 23 at 5 : 30 PM in the City Council Chambers . Carried. (Resolution attached to these minutes ) . By consensus the meeting was adjourned at 6 : 00 PM. respectfully submitted, / .,4George F. Muenchow, Secty. 47 Minutes of the Community Development Commission City Hall Siting Subcommittee City Hall Council Chambers Wednesday, April 11, 1990 Chairperson DuBois called the meeting to order at 7 : 00 P.M. with the following members present: Bud Berens, Bill Mars, Barry Stock, Judy Case, Jon Albinson, and Joe Perusich. John Schmitt, Mary Schmitt and Joe Zak were absent. Albinson/Perusich moved to approve the minutes of the March 28 , 1990 meeting as kept. Motion carried unanimously. Chairperson DuBois stated that at the last meeting several Committee members volunteered to contact other communities who have recently constructed City Halls to obtain information regarding the size and cost. Ms. DuBois stated that she did not have the opportunity to contact Chaska but would do so prior to the next meeting. Mr. Albinson stated that he has sent for the information from the City of Champlin but has yet to receive it. Barry Stock stated that he had obtained the information from the City of Savage. Chairperson DuBois stated that she thought that John Schmitt was going to check on the City Hall that was constructed in Eagan. Bill Mars stated that he contacted the City of Lakeville and they have not sent him the information requested. From a conversation with the City Administrator he did learn that they recently constructed a 2 . 5 million dollar City Hall within the downtown area. The goal of the City Hall was to anchor the downtown area. The building is approximately 27 , 000 sq. ft. and has approximately 40 employees working there. Mr. Mars stated that the City did try to pass a bond issue for the project but that it failed. He thought some type of defeased bonds were used to pay for the project. Lakeville is projecting a population of 25, 000 by the year 2000 . Finally, Mr. Mars noted that the facility is composed of simply City Hall uses. Ms. DuBois requested those Committee members who had assignments to complete them prior to the next meeting. Discussion the ensued on the County Rd. 16 site. Mr. Stock noted that he did obtain the condemnation award and appraisal report that was completed for the Upper Valley Drainageway through this area. He noted that the City of Shakopee paid approximately $33 , 000 . 00 per acre for the property. Mr. Stock noted that he was also aware of a comparable land sale in the area that was approximately in the range of $35, 000 . 00 per acre. He did note, however, that the site that recently sold for $35, 000. 00 did have sewer and water in a portion of the project. Commissioner Albinson stated that he felt that the property that was for sale to the east of the drainageway for $23 , 000. 00 per acre was a more realistic figure for property in this area. He wondered if the condemnation award was high due to the fact that the Upper Valley Drainageway cut up the property and 7 Minutes of the City Hall Page -2 Siting Subcommittee April 11, 1990 had an adverse effect on it' s future development. Discussion ensued on the size of the site. Mr. Albinson suggested that we propose a site and not a size. Mr. Mars stated that he felt we should include the size of the site. Ms. Case stated that she was concerned that if the Committee did not propose an area large enough for the complex idea, she feared that the Council would select a five acre site and all that it would be useful for would be a City Hall . Mr Stock stated that Ms. Case ' s concern related to one of the earlier positions taken by the Subcommittee which stated that the Committee could see no reason to move the City Hall outside of the downtown area unless a larger complex site were considered. Mr. Albinson stated that if we assume that acquisition for a block in the downtown area is $1, 000, 000. 00 and if we assume that we can acquire the property on County Rd. 16 for $30, 000. 00 per acre, you could acquire 30 acres of property along County Rd. 16 as compared to one block in the downtown area for the same price. It was the consensus of the Committee that the land acquisition scenario as stated by Mr. Albinson was justified in recommending that at least a 30 acre site be recommended for acquisition if the City indeed selects a site outside of the downtown area as their final site selection choice. Discussion then ensued on the interim use of the vacant property associated with the 30 acre complex concept. Mr. Albinson stated that the Comprehensive Plan does call for a park in this area and that the vacant property would fill that need. It was the consensus of the Committee that they did not have the expertise to design a complex site but that 30-plus acres would provide for future growth. Mr. Mars suggested that the Committee attempt to list the pros and cons of each site. The Committee then offered the following pros for the Block 50 location: 1. Proximity to the institutional area. 2 . Site would strengthen the institutional area. 3 . Site would be in accordance with the Comprehensive Plan direction. 4 . At the corner of two major collector streets (Fuller & 4th Ave. ) . 5 . Site would serve as an anchor for the downtown area. 6. Downtown site would enhance the image of the downtown area. 7 . Site would provide rehabilitation of Block 50 . 8 . Site is ascetically favorable. 9 . Site may entice downtown retail development. 10 . Location would be a positive statement in favor of 7 Minutes of the City Hall Page -3 Siting Subcommittee April 11, 1990 downtown development. 11. Site could be designed in accordance with the downtown area. The following were listed as cons in the downtown area: 1. Limited expansion possibilities. 2 . Displacement of residential homes and families. Discussion ensued on parking in the downtown area. It was the consensus of the Committee that by acquiring one block, there would be adequate parking available for a City Hall facility. The Committee then listed the following pros for a 30-plus acre site located north of County Rd. 16 and east of Marschall Rd. : 1 . Site would serve as a growth site for future municipal needs: Community Center, Ice Arena, Police Station, etc. 2 . Good Highway access (4 lane County Rd. 16 - proximity to stop light intersections. ) 3 . Site may stimulate development of adjacent areas. 4 . Good interim uses available for vacant land. 5 . Site is located in the growing portion of the City. The Committee then listed the following cons to the County Rd. 16 site: 1. Soil conditions. 2 . Negative public perception associated with financing a complex concept plan. 3 . Site would not be in accordance with the Comprehensive Plan direction. Mr. Albinson suggested that if the Committee selects the large complex site as it' s final choice, it should be sold to City Council based on a dollar for dollar basis in terms of land that could be acquired in the downtown area verses the amount of land that could be acquired in the R-4 zoning district, north of County Rd. 16 . Mr. Perusich questioned what was the tax value of the two choices. Mr. Stock stated that he could obtain this information for the Committee' s consideration at their next meeting. Discussion ensued on the process that should be followed in making a recommendation to City Council . Mr. Stock stated that the City Hall Siting Committee is a Subcommittee of the Community Development Commission. Therefore, a recommendation would have to first be made to the Community Development Commission. The Community Development Commission would then have the option to 7 Minutes of the City Hall Page -4 Siting Subcommittee April 11, 1990 forward the Subcommittee' s recommendation to City Council , refine the Subcommittee' s work and proposal or direct the Subcommittee to do further research. The Community Development Commission is responsible for making a final recommendation to the City Council . Discussion ensued on whether or not the Committee should simply suggest one site to the City Council or two alternatives. It was the consensus of the Committee that one site should be recommended to City Council . At that time, Council would have the option to select the recommended site as the final site for a new City Hall or the Council could choose to direct the Community Development Commission to look at other sites or the Council could simply select another site on their own accord. Finally, the council could decide to drop the idea at this time. Mr. Perusich stated that the City Hall Subcommittee and Community Development Commission are simply advisory in nature. The City Council had the final authority and say on this matter. Ms. DuBois questioned whether or not another meeting should be held to select a final site and formalize a presentation strategy. It was the consensus of the Committee that an additional meeting was needed. The Committee unanimously agreed that the next meeting should be held on Wednesday, April 25th at 7 : 00 P.M. in the City Council Chambers. Mars/Albinson moved to adjourn the meeting at 9 : 00 P.M. Motion carried unanimously. Barry Stock, Recording Secretary 1110111111 SCOTT COUNTY OFFICE OF THE ADMINISTRATOR COURTHOUSE 110 * g 428 S. HOLMES ST. SHAKOPEE, MN 55379-1382 (612) 496-8100 JOSEPH F.RIES Administrator CLIFFORD G.McCANN Deputy Administrator BARBARA NESS Executive Asst. April 23, 1990 Mr. Dennis Kraft City Administrator City of Shakopee 129 East First Street Shakopee, MN 55379 Dear Mr. Kraft: Scott County has received Notice of Intent to Strike from AFSCME Council 14, Local 2440. This unit may legally strike beginning 12:01 a.m. on April 30, 1990. While it is our sincere hope that if a strike does occur, traffic in and around the Scott County Courthouse will not be affected, nonetheless, we want you to be informed of this possibility. Your cooperation and understanding is greatly appreciated. Please call me if you have any questions or concerns. Si -rely, " 4 J. 42 Jo,eph F. Ries C.unty Administrator JFR:jm c: County Commissioners An Equal Opportunity IAfrmative Action Employer BUSINESS UPDATE FROM CITY HALL 44' (3 Vol. 4 No. 5 Dear Chamber Member: May 1 , 1990 BUILDING INSPECTIONS The building departments construction season has started. A total of 70 permits have been issued to date. Twenty-four of these were for new homes . In anticipation of interests rates dropping below 10%, most builders have been holding off on their projects. However, it appears that this will not happen soon, and may impact the number of units we normally build in Shakopee. FMG has broken ground on their ten million dollar facility. Our working relationship and contact with this firm has been extremely positive. The fire suppression system planned for this facility is "state of the art" technology. To date, no other systems of this type have been installed in Minnesota. Both the inspection department and fire service people will surely find the installation of said system interesting and educational . Jeanette Shaner, the building department secretary is half way through her professional development program on her way to being what we hope is reclassification to a permit specialist. Jeanette is taking night classes in building inspection technology to better serve Shakopee residents using our service. When her training is completed, she will be able to answer technical code questions on one to four family dwellings and small commercial projects. No longer will you need to wait until an inspector returns from the field for an answer. CITY CLERK On April 17 , 1990 City Council approved liquor licenses for Canterbury Concessions, Inc. who will be operating the food and beverage services at the race track. On April 17 , 1990 City Council accepted the resignation of Gene Foudray from the Planning Commission with regrets. City Council is accepting applications for openings on the Community Development Commission, Downtown Committee as well as the Planning Commission. Anyone interested in more information about a committee or desiring an application is asked to call city hall at 445- 3650. COMMUNITY DEVELOPMENT Downtown Planters - On Saturday May 19, 1990 the Shakopee Cub Scouts will be planting the annuals in the flower pots within the downtown area. This has become an annual Cub Scout Project. Stans Proposal - On April 10, 1990 the Shakopee City Council directed staff to inform the Stans Foundation that the City of Shakopee could not pursue a museum proposal in Shakopee at this time. Council ' s primary concerns in not proceeding with a project at this time stem from the uncertainty surrounding the long term operating costs associated with such a facility. On May 1, 1990 the Shakopee Community Development Commission and the Shakopee Community Recreation Board will be making a recommendation to City Council regarding the future organizational structure of the Recreation Department. This action is being taken as a result of the Shakopee School Board' s decision to discontinue the joint powers agreement for Community Recreation effective December 31, 1990. The Community Development Commission and Shakopee Community Recreation Board are both endorsing the creation of a separate Park and Recreation Department under the authority of the City Administrator. Additionally, the two bodies are jointly recommending that a Park and Recreation Advisory Board be created to advise and make recommendations to City Council on matters relating to the operation and development of City parks and recreation programs. PUBLIC WORKS/ENGINEERING On April 10, 1990 bids were opened for Phase II of the Upper Valley Drainage Project, which consists of constructing the remainder of the storm sewer from 4th Avenue to the Mill Pond. The low bidder was Richard Knutson, Inc. The City Council will consider the bids and award the contract at its May 1, 1990 meeting, contingent on MnDOT' s concurrence of the bids. The City Council held a public hearing to consider extending Bluff Avenue from Naumkeg St. to Marschall Road on April 3 , 1990. At the conclusion of the public hearing, the Council ordered the improvements. Staff has recently received permission to advertise for bids for two projects: Lewis St. Reconstruction and Killarney Hills. The bid opening for these two projects is scheduled for May 8 , 1990. The Park Division is currently installing new playground apparatus at Tahpah Park which was donated by the Shakopee Jaycees. SHAKOPEE COMMUNITY RECREATION (S.C.R. ) The City of Shakopee operates an outdoor municipal swimming pool during the summer months which is located within Lions Park in the southwest quadrant of the community. The pool has a sand bottom and beach so the feeling is that you are at a lake even though it has all of the necessary features of a complete filtration, chlorination, and re-circulation system. The pool will open on a daily basis starting June 9 and will continue through August 19, weather permitting. People have the choice of paying a fee entering the gate or else purchasing a season pass at the S .C.R. Office, 129 Levee Drive. For further information call 445-2742 . /0 41 , BOARD OF ADJUSTMENTS AND APPEALS SHAKOPEE, MINNESOTA REGULAR SESSION April 5, 1990 MEMBERS OF THE BOARD OF APPEALS: Allen, Christensen, Foudray, Joos, Kahleck, Rockne, Spurrier MEMBERS PRESENT: Allen, Christensen, Kahleck, Rockne, Spurrier MEMBERS ABSENT: Joos, Foudray OTHERS PRESENT: Dennis Kraft , City Administrator; Barry Stock, Assistant City administrator; Sharon Storholm, Recording Secretary I. ROLL CALL Chairperson Kahleck called the meeting to order at 7 : 30 P.M. Roll call taken as noted above. II . APPROVAL OF AGENDA Chairperson Kahleck asked for any additions to the agenda. There were none and the agenda was approved as submitted. III . APPROVAL OF MARCH 8 , 1990 MEETING MINUTES Chairperson Kahleck noted that in item II APPROVAL OF AGENDA, it was Joos who made the correction. Minutes passed as amended. IV. RECOGNITION BY BOARD OF ADJUSTMENTS AND APPEALS OF INTERESTED CITIZENS Chairperson Kahleck welcomed the audience and invited them to feel free to speak on any issues on which they have concerns. V. PUBLIC HEARING: RESOLUTION 589 . Request by Bauer Built for a 52 square foot sign variance. Stock presented a video view of the site. He explained that the request was for a 52 ' variance from the 100 ' allowed by code. Stock felt that there were no special conditions or circumstances regarding the property and felt this would give the applicant special privileges. There is no hardship demonstrated and Staff would recommend denial . Minutes of the Page - 2 Board of Adjustments and Appeals April 5, 1990 Kraft explained Robert' s Rules of Order and noted that even though the Variance Resolution calls for approval of the variance, it states that it would be denied. This is consistent with the policy that motions should be made in the affirmative. Allen asked if the existing sign would stay in place and Stock answered that it could. Spurrier asked if the sign face could be changed. Stock stated that if 50% of the sign was materially altered, it could not be changed. This sign is painted on the surface of the building. He added that the goal of the applicant was to unify the signage on the property. Chairperson Kahleck closed the public hearing. Rockne/Christensen moved that the Board approve variance request 589 denying a request by Bauer Built and Ziegler Inc. to construct a sign on lot 1, block 1, Ziegler addition to 8000 State Highway 101. Motion passed unanimously. VI. PUBLIC HEARING: RESOLUTION 590. Request by Carlson Real Estate for variance on the landscaping requirements on the property of Shakopee Town Square. Chairperson Kahleck opened the public hearing. Stock explained that Carlson Real Estate was requesting a variance from the landscaping requirements. He went through the site plan and explained that the applicant will do some low level landscaping and berming. There is a 60 ' natural gas easement in front of the property. However, there is room between the easement and the parking lot to plant the trees. He said there were some existing trees. Rockne asked why the City had not added conditions to K-Mart ' s recent request that included landscaping requirements. Mr. Stock stated that when K-Mart' s building permit is reviewed this condition for landscaping will be added. Stock presented a video view of the site and explained that there was room for more trees near the entrance and in the detailed areas on the drawing. He noted that Staff was recommending denial of the request since no physical hardship was demonstrated, issuance of the variance would conflict with the intent of the ordinance, and approval would grant a special privilege to the applicant. / ° Minutes of the Page - 3 Board of Adjustments and Appeals April 5, 1990 Kraft noted that there was no latitude for Staff when the ordinance states one tree every 50 ' . Chris McGrath, representing Carlson Companies stated that they were aware of the landscaping requirements when they originally designed this project. She had noticed how few other businesses in Shakopee have one tree every 50 ' . Since this is the only major shopping mall in Shakopee, they would like customers to be able to see the mall easily. They have copied the idea of using sidewalks with grates and trees as in downtown areas. She noted that there are 41 deciduous trees in front of the building alone. She felt the gas easement and the highway right-of-way were hardships. Since this is a very flat piece of land, it is their desire to create interest. She felt it would be very difficult to put another row of trees in front of the project. An alternative would be to relocate some of the trees, but this would be aesthetically redundant. They are only asking for a change in the location of the trees, not in the ordinance. Annual flowers would also be planted - to create interest. Spurrier asked why this issue was being addressed now. Why wasn 't it addressed in the original building permit for the mall? Mr. Stock noted that the landscaping provision was adopted in 1985 and the Mall was constructed long before that. Stock noted that the issue was 9 additional trees - the rest of the applicant ' s plan is permitted. Christensen felt that flexibility was needed in the ordinance if the landscape plan of an applicant makes sense. Kraft recommended that the request be tabled and the Board direct Staff to come up with alternatives to amend Section 6 Subdivision 7B by the next meeting. Rockne/Allen moved that the Board table action on Variance request 590 until the next meeting. Motion passed 4-1 with Kahleck opposed. Kahleck said it was necessary to determine the intent of the ordinance. Spurrier/Rockne moved that the Board direct the Staff to review City Code Section 11. 60 Subdivision 7B to determine if some flexibility can be added to the existing ordinance. Motion passed unanimously. Minutes of the Page - 4 Board of Adjustments and Appeals April 5, 1990 Christensen said that encouragement should be given when designers try to improve the beauty of Shakopee. Kraft said that a tree every 50 ' is not necessarily aesthetically pleasing. Spurrier stated that he felt that a comprehensive policy is too ambitious to accomplish next week. Maybe an interim policy would be necessary. VII . ADJOURNMENT Meeting adjourned at 8 : 25 P.M. // 3, PLANNING COMMISSION SHAKOPEE, MINNESOTA REGULAR SESSION April 5, 1990 MEMBERS OF THE PLANNING COMMISSION: Allen , Christensen , Foudray, Joos, Kahleck, Rockne, Spurrier MEMBERS PRESENT: Allen , Christensen , Kahleck, Rockne, Spurrier MEMBERS ABSENT: Joos, Foudray OTHERS PRESENT: Dennis Kraft, City Administrator ; Barry Stock, Assistant City Administrator; Sharon Storholm , Recording Secretary. I . ROLL CALL Chairperson Kahleck called the meeting to order at 7 : 30 P.M. Roll call taken as noted above. II . APPROVAL OF AGENDA Chairperson Kahleck asked for any additions to the agenda. There were none and the agenda was approved as submitted. III. APPROVAL OF THE MARCH 8 MEETING MINUTES Chairperson Kahleck asked for any additions or corrections to the minutes for the March 8 meeting. There were none and the minutes were approved as submitted. IV. PUBLIC HEARING TO CONSIDER A REQUEST FOR CONDITIONAL USE PERMIT 591 ALLOWING A MINING AND EXTRACTION OPERATION AT OUTLOT 1, WEINANDT 1ST ADDITION. Stock explained that the request is to conduct a mining operation on the property. The applicant is proposing to remove approximately 4 , 400 cubic yards of dirt in Phase I . There will be a phase II in 1991, and the applicant proposes to remove an additional 5, 000 cubic yards of dirt at that time. The permit will be valid for a three year period and can be renewed. The nearest residential unit is 600 ft south of the site. The proposed depth of the watering hole created by this excavation would be from 7 to 17 feet. The mining operation shall not be conducted closer than 30 ; to the right- of-way line of any existing road or highway. No buildings are proposed for the site. The mining operation shall not be Minutes of the Page - 2 Shakopee Planning Commission April 5, 1990 allowed to interfere with surface water drainage beyond the boundaries of the mining operation. There is a culvert under County Road 17 . (Stock had checked with the DNR and they had no objections as long as the actual culvert was not interfered with. ) Christensen asked why mining operations were permitted in a residential area. She felt this was a natural conflict. Stock answered that it was permitted by Conditional Use Permit in this area. Kraft added that R-i is a large lot residential area. It is a permitted use there. Kahleck suggested that Christensen' s concerns be discussed at the Comprehensive Plan Meeting in a couple of weeks. Stock reviewed the findings of Staff: 1. Establishment of a Conditional Use Permit for mining will not be injurious to use, enjoyment or value of surrounding property. 2 . Such a permit will not impede the development of the surrounding vacant property. 3 . Adequate utilities, access roads and drainage are currently being provided. 4 . Adequate measures have/will be taken to provide sufficient off street parking and loading space. 5. Adequate measures will/have been taken to prevent or control potential nuisances and disturbances. 6. Proposed mining operation is consistent with provisions set forth in Shakopee City Code. 7 . Proposed operation is consistent with purposes of the code and will comply with standards set forth in Section 11. 05, Sub. 7. 8 . Proposed use is consistent with the Comprehensive Plan of the City. 9 . Additional traffic generated by the operation will not cause congestion. 10. No business located nearby to be adversely affected. 1/ Minutes of the Page - 3 Shakopee Planning Commission April 5, 1990 Stock went on to review the conditions that would be placed on the operation: 1. Conditional Use Permit and Mining Permit will be reviewed annually. 2 . Fence or barrier (at least 4 ' high) will be constructed to bar access. 3 . Road restrictions and maintenance be adhered to. 4 . Minimum setback shall be adhered to as determined by code. 5. Any building proposed for the site shall require a building permit and be located within the fenced area. 6. Hours of operation shall be no longer than 7 A.M. to 7 P.M. 7 . Dust control program for County Road 17 shall be approved by City Engineer. 8 . Noise shall not exceed MPCA Standards. 9 . Any permanent stockpiles of material shall have an erosion control fence. 10. Conditional Use Permit shall be contingent upon City Council approval. 11. Acquisition of a County Road Access Permit. Mr. Stock stated that this item could be deleted because the applicant is proposing to use an existing field entrance as the primary access. 12 . Permits may be reviewed prior to annual review if complaints are received. Allen asked how the impact could be determined on the natural wetland area across the road. Stock answered that a hydrologist from the DNR said there should be no problem, if the conditions proposed are adhered to. Harry Weinandt of 1259 Maxine Circle came forward and said the stock pond was needed, as four cattle had been lost the previous summer. He is selling the dirt to pay for the cost Minutes of the Page - 4 Shakopee Planning Commission April 5, 1990 of the excavation, and was told he needed a mining permit. After a question from Spurrier on what additional areas needed to be mined, Weinandt answered that he wanted that size pond as proposed with a depth to the clay bottom. Spurrier asked how the contour of the banks would be. Weinandt stated that the slope would be 3-1. Chairperson Kahleck closed the public hearing. Spurrier felt that a 6-1 slope should extend at least 20 ' into the water. Kraft suggested that the slope be 6-1 for the first 10 ' . After that, it could be 3-1 with final plan approval by the City Engineer. Christensen/Spurrier moved that the Commission approve the slope of the watering hole to be 6-1 for the first 10 ' . After that, it could be 3-1 with final plan approval by City Engineer. This item to be added as Condition #11. Motion passed 4-1 with Allen opposed. Christensen/Rockne moved that the Commission approve permit Resolution 591 as amended. Motion passed 4-1 with Allen opposed. V. ANNUAL REVIEW FOR CUP RESOLUTION 376 FOR SCOTT COUNTY LUMBER/BERT NOTERMANN FOR MINING OPERATION ON COUNTY ROAD 83 . Stock presented a video view of the area and explained that in March of 1988, approval of Permit 376 had been granted by the Commission and the Council had approved the resolution. This is an annual review of that permit. Stock listed the following report per Staff inspection of the property and review of the conditions: 1 . Condition met. 2 . City Council approved the mineral Extraction and Land Rehabilitation Permit. 3 . Condition met. 4 . Condition met. 5 . Condition met. 6 . Condition met. 7 . Condition met. 8 . No portable buildings presently existing on site. 9 . The City has received one recordable complaint regarding the hours of operation. / ( Minutes of the Page - 5 Shakopee Planning Commission April 5, 1990 10. The City has received several complaints regarding dust. 11. The City has received two recordable noise complaints. 12 . Condition met. 13 . Condition met. 14 . Condition met. 15 . Condition met. 16 . Condition met. 17 . Condition met. 18 . Condition met. 19 . Condition met. 20. The number of complaints received do not warrant, in the opinion of staff, a formal public hearing on the Conditional Use Permit and Mining Operation. He also presented a listing of the complaints that the Shakopee Police Dept. had received on the mining operation. He had determined through contact with the former City Planner and engineer-coordinator that the complaints that each had received have been minimal. He did not feel that the number of complaints received warranted a public hearing on the permit. Kraft said that often complaints are anonymous, but when filed with the police department, there is a print out. Kahleck asked if people should call the police department so complaints are recorded? What if 50 complaints are received over a period of time, but not recorded? Kraft answered that the complaints needed to be substantiated. Spurrier said that citizens can remain anonymous when making complaints on zoning matters and violations. Tom Zwiers of 9390 267th St. W. came forward to speak on the complaints. He gave an explanation for each complaint cited. Allen said the diesel engines can be noisy and loud. He felt there will continue to be complaints in the area. Rockne asked if hours of operation could be clarified to legally state what "operation" actually is limited to. He felt this would be hard to determine. Kahleck and Allen felt discussion on the hours of operation would be valid. Minutes of the Page - 6 Shakopee Planning Commission April 5, 1990 Christensen/Rockne moved that the Commission accept the findings of Staff in regard to Conditional Use Permit 376 and the Mineral Extraction and Land Rehabilitation Permit for the Scott County Lumber Operation. *Approval later in minutes. Spurrier suggested that a public hearing on the matter of defining what constitutes mining might be a good idea. Christensen asked what was in the statute. She stated that the Commission had decided what the hours of operation were to be at their last meeting. If the applicant had any questions, he should go to City Staff. Kraft felt that the matter was a judgement call . It needs to be determined if the spirit and intent of the ordinance are complied with. If there are complaints, he said they will be investigated. Stock noted that the definition of mining states "extraction of material" . Allen felt that there were two issues involved here: 1. The definition of mining. 2 . What are the hours of operation limited to? Bert Notermann of 812 E. County Road 78 came forward and stated that all other mining operations are open from 7 - 7 . Christensen stated that the hours of operation were not under discussion here. * Rockne asked the chair to call the question. Motion passed unanimously. Christensen added that she did not feel the hours of operation should be discussed unless the item was listed on the agenda. A legal opinion should be obtained or the Council should deal with the question. Allen said that since the Conditional Use needs to be reviewed annually, it was appropriate that the Commission deal with the question. Christensen said she is concerned about mining in a residential area. More time needs to be spent on the Comprehensive Plan discussing that issue. Kraft said that the ordinance says it is permitted as a conditional use. It has been litigated at length. Il Minutes of the Page - 7 Shakopee Planning Commission April 5, 1990 VI. OTHER BUSINESS A. Kahleck referred to the Public Hearing on April 19 and asked what, if anything, should be discussed this evening relative to the meeting. Kraft said that several meetings can be held before any recommendations are made. Spurrier asked if there should be a press release to stimulate interest. Kraft answered that there will be a public notice in the newspaper. Kahleck directed Stock to check K-Mart Building permit regarding landscaping. B. Kahleck noted that she had attended a Planning Commission seminar. C. Spurrier noted that he liked the approach on considering fine-tuning the ordinance where landscaping is involved (for example, at the Mall) . It would be easier to grant the variance, but better to fine-tune the ordinance. Kahleck said she agreed, but also saw reasons to disagree. She felt the Mall issue was more like a PUD. Rockne felt that many ordinances on the books need fine- tuning. He would like to allow Staff to use latitude in making judgements. VII . ADJOURNMENT Kahleck closed the meeting and adjournment was at 9 : 35 P.M. 14- /,2 TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN May 3 , 1990 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7: 30 P.M. 2 . Approval of Agenda 3 . Approval of April 5, 1990 Meeting Minutes 4 . Recognition by Board of Adjustments and Appeals of Interested Citizens. 5 . 7: 30 P.M. PUBLIC HEARING: To consider a request for a 2 . 35 ft. variance from the required 5 ft. side yard setback on the property at 536 8th Avenue East. Applicant: Daniel L. Barber Action: Variance Resolution #592 6 . 7 :40 P.M. PUBLIC HEARING CONTINUED: To consider a request for a variance to the landscaping requirements on the property of Shakopee Town Square. Applicant: Carlson Real Estate Action: Variance Resolution #590 7 . Adjourn Lindberg S . Ekola City Planner NOTE TO THE B.O.A.A. MEMBERS: 1 . If you have any questions or need additional information on any of the above items, please call Lindberg or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. -4- 13 TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN May 3 , 1990 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of April 5, 1990 Meeting Minutes 4 . 7 : 50 P.M. PUBLIC HEARING: To consider a request for a Conditional Use Permit to allow outdoor storage of transportation equipment. Applicant: Terminal Transport, Inc. Action: Conditional Use Permit Resolution #593 . 5. Comprehensive Plan - Review of April 19, 1990 Public Meeting a. Approval of Comprehensive Plan Public Meeting Minutes - April 19 , 1990 b. Discussion 6. Other Business a. Letter of Resignation - R. Gene Foudray b. Fences - Gloria Vierling (Verbal) c. Planning Commission 3 ring Binders (Verbal) 7 . Adjourn Lindberg S. Ekola City Planner NOTE TO PLANNING MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Lindberg or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. pis MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: C.R. 18 Corridor Study DATE: April 26, 1990 Attached is a notice from Scott County of a presentation scheduled by the County Board on the C.R. 18 Corridor Study. All Councilmembers were previously sent copies of this report. The presentation will be held on May 22 , 1990 at 1: 30 P.M. at the Courthouse. I believe that shortly after this meeting, Scott County will be making a formal request of the City of Shakopee to officially adopt the findings of this report and possibly to approve of the preliminary layout of C.R. 18 from the Shakopee Bypass to C.R. 42 by Resolution. Staff would like to encourage all Councilmembers to attend this presentation on May 22nd, in order to receive all information on the alternatives studied in this report firsthand from the consultant. DH/pmp MEET SCOTT COUNTY HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN, MN 55352-9339 (612) 496-8346 FAX (612) 496-8365 BRADLEY J. LARSON Highway Engineer DANIEL M.JOBE Asst.Highway Engineer-Design DON D. PAULSON Asst.Highway Engineer-Construction MEMORANDUM DATE : April 18 , 1990 TO: Jon Albinson Larry Anderson, City of Prior Lake Jim Benshoof , Benshoof & Associates Barbara Booth Bruce Bullert, City of Savage Dave Hutton, City of Shakopee Dave Johnson, Cherne Contracting Joe Kelly Vicki King Bob Roscoe , Strgar-Roscoe-Fausch FROM: Brad Larson, County Highway Engineer SUBJECT: County Road 18 Corridor Alternates Transportation Study The County Road 18 Corridor Alternates Transportation Study to be presented to the Scott County Board of Commissioners has been rescheduled to Tuesday, May 22 , 1990 at 1 : 30 PM in the Courthouse Assembly Room. If you have any questions or would like any further information, please contact this office . BJL/kmg cc : Mark Stromwall , Commissioner Joe Ries , County Administrator An Equal Opportunity/Affirmative Action Employer ' YJ s City of Shakopee A ' ‘ POLICE DEPARTMENTI OA '` a G 1: � ��t;1�F� 476 South Gorman Street �' SHAKOPEE, MINNESOTA 55379 4 0Idl �► C� Tel. 612/445-6666 • ir%ter 144% NNESO • NEWS LETTER TO COUNCIL APRIL 26, 1990 ***** TRAINING AND ORGANIZATIONS ***** TRAIN THE TRAINER APRIL 23-27 OFFICER RON CARLSON ATTENDED A ONE WEEK TRAINING COURSE FOCUSSING ON THE PROCESS OF HOW TO TRAIN A NEWLY HIRED EMPLOYEE AND CONDUCT TRAINING FOR YOUR PEERS. IT ALSO IDENTIFIED LEARNING CONCEPTS AND THE PROCESS OF HOW TO WRITE/AMEND OUR TRAINING MANUAL AND EVALUATION FORMS. *****OTHER INTERESTS IN DEPARTMENT***** HOWARD JONES — ON APRIL 12, CITY EMPLOYEES CELEBRATED WITH HOWARD JONES HIS RETIREMENT. (SEE ATTACHED) OFFICER TEHERENCE DOYLE 04-15-74 OFFICER DOYLE HAS COMPLETED SIXTEEN YEARS OF SERVICE WITH THE SHAKOPEE POLICE DEPARTMENT. SHAKOPEE SHOWCASE — ON APRIL 15, THE POLICE DEPARTMENT PARTICIPATED AT THE ANNUAL SHOWCASE. CHIEF TOM STEININGER, OFFICER BRYAN KOCH, AND OFFICER RON CARLSON SHARED INFORMATION ON CRIME PREVENTION. OPERATION IDENTIFICATION, NEIGHBORHOOD WATCH, AND LAW ENFORCEMENT AS A CAREER. STATE TROOPER DOUG BROWN — IS IN HENNEPIN COUNTY GENERAL HOSPITAL RECUPERATING FROM HIS ACCIDENT IN OUR BUILDING ON APRIL 24. OUR THOUGHTS ARE WITH HIM AND WE WISH HIM A COMPLETE RECOVEREY. JO UE2VE JO Jn-,cOEEct l6 NEWS LETTER TO COUNCIL #####INCIDENT HIGHLIGHTS##### 04-10-90 SUSPICION - OPEN DOOR, E 1ST AVE. 04-10-90 BURGLARY- GARAGE, LOSS OF POWER TOOLS, W 12TH AVE. 04-10-90 ANIMAL COMPLAINT - 2 CATS USING HER FLOWER BED, W 7TH AVE. 04-10-90 PERSONAL INJURY ACCIDENT - ASSIST STATE PATROL 04-10-90 PROPERTY DAMAGE ACCIDENT H & R, E 1ST AVE. 04-10-90 PROPERTY DAMAGE ACCIDENT H & R, FULLER ST. 04-11-90 PROPERTY DAMAGE ACC REPORT, BLOOMINGTON BRIDGE 04-11-90 CHILD CHOKING, ASSISTED, JACKSON STREET. 04-12-90 MINOR CONSUMPTION AT JR. HIGH SCHOOL, ARREST 1 JUVENILE MALE. 04-12-90 VIOLATION OF RESTRAINING ORDER, ARREST 1 ADULT MALE, E SHAKOPEE AVE. 04-12-90 FRAUD - MAN CLAIMING TO LOOSE MONEY IN COIN MACHINES, CANTERBURY INN, SHAKOPEE VALLEY MOTEL. 04-12-90 RESIDENTIAL ALARM, NORTON DRIVE, OPEN DOOR, OKAY. 04-12-90 DAMAGE TO VEHICLE WINDOW, PERKINS RESTAURANT. 04-12-90 KIDS DISTURBING, SHAWNEE TRAIL, DISPERSED. 04-12-90 ARREST 1 ADULT MALE, DISORDERLY CONDUCT, AMERICAN LEGION. 04-13-90 ARREST 2 ADULT MALES, DISORDERLY CONDUCT, 911 E 1ST AVE, CHEERS. 04-13-90 MISSING PERSON, LOCATED, ARREST 1 ADULT MALE FOR OBSTRUCTING ARREST, ARREST 1 ADULT MALE FOR D.W. I . JELLYSTONE PARK. 04-13-90 PROPERTY DAMAGE ACCIDENT, 4TH & SHENANDOAH. 04-13-90 THEFT FROM VEHICLE, E 13TH AVE. 04-13-90 MALICIOUS MISCHIEF TO LIGHT POLE BY JUVENILES, SHAWNEE TRAIL. 04-13-90 SMELL OF SMOKE, SHAKOPEE PUBLIC LIBRARY. 04-14-90 MOTHER IDENTIFIED STOLEN JACKET ON JUVENILE NEWS LETTER TO COUNCIL SUSPECT, SUSPECT ESCAPED, JACKET RECOVERED, EASTMAN DRUG. 04-14-90 2 TRESPASSERS IN THRIFT SHOP DUMPSTER, DISPERSED. 04-14-90 LIGHT POLE BLEW OVER, PUBLIC UTILITIES ON SCENE, SHAWNEE TRAIL. 04-14-90 MINOR CONSUMPTION, GARDEN LANE, ARREST 2 JUVENILES. 04-15-90 LARGE PARTY, EAGLE CREEK BLVD, SEVERAL ARRESTS 04-15-90 GUEST PLACED BY 445-CARE WILL NOT LEAVE BUDGET HOST MOTEL. 04-15-90 PERSONAL INJURY MOTORCYCLE ACCIDENT, 10TH & DAKOTA, TO HOSPITAL BY RELATIVE. 04-15-90 THEFT OF TIRES AND RIMS, 131 W 1ST. 04-16-90 FLEE POLICE, PERSONAL INJURY ACCIDENT, HANDLED BY MN STATE PATROL, HWY 169. 04-16-90 ASSIST CRIME VICTIM CENTER REPRESENTATIVE TO GATHER PERSONAL BELONGINGS OF CLIENT. 04-16-90 VANDALISM ON MARKET STREET . 04-16-90 THEFT FROM CONDOM MACHINE AT HOLIDAY STATION. 04-17-90 JUNIOR HIGH STUDENT DRINKING BEER, 11TH & SIBLEY, CITIZEN CONFISCATED BEER, STUDENT GONE ON ARRIVAL. 04-17-90 THEFT OF COPPER WIRE, VALLEY INDUSTRIAL BLVD S. 04-18-90 MINOR PERSONAL INJURY ACCIDENT, CR 17 & CR 42. 04-18-90 ATTEMPTED SUICIDE, SHAKOPEE TOWN SQUARE. 04-19-90 FIRE CALL AT VALLEY CO, 240 S SHUMWAY, ASSIST FIRE DEPARTMENT. 04-19-90 MISSING ADULT MALE, RETURNED HOME, HARRISON ST. 04-20-90 GROSS MISD DWI , ARREST 1 ADULT MALE, 1ST AVENUE. 04-20-90 THEFT FROM VEHICLE, ON WEST 2ND AVE, LOSS OF MUSICAL INSTRUMENT , CALCULATOR, TOOLS. 04-20-90 VANDALISM, TIRE SLASHED, SCOTT STREET. 04-20-90 VANDALISM, VEHICLE WINDOW, N SCOTT STREET . 04-20-90 VANDALISM, TIRE PUNCTURE, 6TH & SCOTT. NEWS LETTER TO COUNCIL ` 6 04-20-90 GROUP OUT OF CONTROL, JUNIOR HIGH SOJOURNER PRO. 04-20-90 DAMAGE TO VEHICLE WINDOW, E 4TH AVE. 04-20-90 PROPERTY DAMAGE ACCIDENT, HWY 101 & CR 18. 04-20-90 PROPERTY DAMAGE ACCIDENT HIT AND RUN, TOWN SQUARE. 04-20-90 DOG BITE, MONROE STREET. 04-20-90 PERSONAL INJURY TRAFFIC ACCIDENT, 1ST & HOLMES, ASSIST STATE PATROL. 04-20-90 STRONG ODOR OF AMONIA, HOWE CHEMICAL, ASSIST FIRE DEPT. 04-21-90 DAMAGE TO WINDOW OF RESIDENCE, E SHAKOPEE AVE. 04-21-90 PROPERTY DAMAGE ACCIDENT, HIT AND RUN, HOLMES ST. 04-22-90 DISORDERLY CONDUCT, ARR 1 ADULT MALE, ST. FRANCIS HOSPITAL. 04-22-90 MUSKRAT IN BUILDING, BUDGET HOST. 04-23-90 CHILD ABUSE, NO MALTREATMENT FOUND. 04-23-90 BICYCLE THEFT, JR. HIGH SCHOOL. 04-23-90 BICYCLE THEFT, DAKOTA STREET. 04-23-90 MISSING ADULT FEMALE, LOCATED, TO CRISIS CENTER. 04-23-90 PERSONAL INJURY ACCIDENT, ARREST 1 ADULT FEMALE FOR DWI . 04-23-90 SUSPICIOUS PERSON, DETOX 1 ADULT MALE. 04-24-90 DAMAGE TO WINDSHIELD, ROCK, W 2ND AVE. 04-24-90 PERSONAL INJURY ACCIDENT, COUNTY RD 83. 04-24-90 BICYCLE THEFT, E 3RD AVE. 04-24-90 BICYCLE THEFT, PEARSON SCHOOL. 04-25-90 NO MN DRIVERS LICENSE, ARREST 1 JUV MALE, 3RD & MN. 04-25-90 OPEN BOTTLE, ARREST 1 ADULT MALE, 100 HOLMES. 04-25-90 DETOX 1 ADULT FEMALE. 04-25-90 BICYCLE THEFT, 500 DAKOTA. t:tk. ‘ -...,„ -. 1440.ZIT ! 7*: , t. a 1 („).P ' '' N,N,illi Akr... N.:00314 .., a 444 ......, N. -. \ At. .1„, . 0........., 1.3 % r12 N N. cv • * i -,..... : j .1 I -41t: %.-.' Nk €\.) . ' ' (..'. : . • s,... % %..... • 4 glz . 1., A)._ 11 '4 . • kilit to.4. :Li r, < c C. . ....... rLirI. r t43 , , C , ^ T cm. Rn t >. CM. "<a s'<u)..13 `37:6--- '7..7.: ‘":7.,7 ‘."; \ y 2 .T.) ..I • ..+ .moi 6,4 ..„ 14: 41c /7 MEMO TO: Dennis Kraft, City Administrator (D91.)-121 FROM: Dave Hutton, Public Works Director SUBJECT: Status Update on Mn/DOT Projects DATE: April 25, 1990 INTRODUCTION AND BACKGROUND: Staff would like to provide the City Council with an update on the two Mn/DOT Projects: the Shakopee Bypass and the Bridge/Minibypass. T.H. 101 Shakopee Bypass (Southerly Mn/DOT will be letting the contract for Phase I construction on June 22 , 1990. This Phase consists of constructing two bridges at the far east end of the project where the Bypass merges with existing T.H. 101 east of C.R. 18 . Staff has received the final plans for this phase of the project and the bid date has been authorized by Mn/DOT' s Central Office. Construction should start 4-6 weeks after the bid letting. The issue of local access to the Bypass via the County Roads has still not been resolved. As you are aware, there will be no interchanges or County Road Bridges initially due to the lack of funding. Staff will attend another quarterly Bypass Coordination Meeting on April 26, 1990 and will receive a further update on the staging and funding. Staff can provide Council with a verbal update on this meeting at the Council meeting. T.H. 169 Bridge and Downtown Bypass Staff has received the final plans from Mn/DOT for Phase I construction of this project. This phase consists of constructing the earth embankment on the north side of the Minnesota River. The bid letting is scheduled for June 22 , 1990. Construction should commence 4-6 weeks after that date. DH/pmp UPDATE 1,001 = A.N. DID YOU KNOW? 66 = B.in the B. 12 = S.of the Z. 4 = C.of the H. • In a single day Americans collectively pass more than 54 = C.in a D.(with the J.) 9 million cubic feet of gas.That's enough to inflate a 42 = T.D.on a P.of D. balloon 250 feet in diameter. 9 = D.in a S.S.N. 7 = D.in S.W. • In one year Americans swallow almost 19 billion 88 = P.K. aspirin tablets. 32 = D.F.at which W.F. 13 = S.on the A.F. • In one day Americans drink 15.7 million gallons of 18 = H.on a G.C. beer and ale.The bottles and cans from a days drink- 90 = D.in a R.A. ing would fill a baseball stadium to a depth of 30 feet. 200 = D.to P.G.in M. 3 = B.M.(S.H.T.R.) • On a similar note, in one day Americans filter 10 bil- 4 = Q.in a G. lion gallons of liquid with their kidneys,enough to fill 24 = H.in D. half a million kidney-shaped swimming pools. 1 = W.on a U. 5 = D.inaZ.C. STATE OF THE SYSTEM(S) 11 = P.on. a F.T. 1,000 = W.that a P.is W. Little has changed with the physical makeup of the 29 = D.in F.in a L.Y. computer system in City Hall other than the installation of 64 = S.on a C.B. the new file server.The old file server is temporarily being 40 = D.and N.of the G.F. held in a backup status until we can be sure all files have 36 = I.in a Y. been transferred and the new system is working well.So 6 = W.of H.the E. far so good.There continue to be a few glitches but that's 212 = D.at which W.B. to be expected. 3 = P.for a F.G.in F. 20 = Y.that R.V.W.S. Soon the old file server will become just another 101 = D. workstation on the network.The external hard drive at- 9 = L.of a C. Cached to it will be removed and installed to serve as addi- 60 = S.in a M. tional storage in the Fire Department's new computer 7 = H.of R. setup. 56 = S.on the D.of I. 5 = F.onaH. The Police Department's computer system is undergo- 40 = T.(with A.B.) ing a complete hardware and software inventory and 30 = D.H.S.A.J. and N. evaluation.Recommendations are being made to stream- 1 = D.at a T. line the operation. 10 = A.in the B.of R. 35 = M.of the H.of R. The intent City-wide is to standardize,as much as pos- 16 = O.in a P. sible,on hardware and software.As this moves closer to 31 = I.C.F.at B.R. reality,maintenance and troubleshooting will be reduced 50 = C.in a H.D. and some economy of cost can be realized in purchasing. 2 = T.D.(and a P.in a P.T.) 4 = H.of the A. CONTEST 13 = C.in a S. 8 = P.of S.in the E.L. Some of you may have seen this before.Too bad,do it The entry with the most correct wins$5.00! anyway.Answers are due by Friday,May 4th. Instructions: Each question contains the initials of the Paul's Laa►: : words that make the phrase correct.Find the missing words. You can't fall offtltie floor. Example: 52 = W. in A.Y. (Weeks in A Year) Cole's Law: 26 = L.of the A. 20,000 = L.U.the S. Thinly sliced cabbage. 7 = W.of the A.W. 9 = I.in a B.G. *1 ? . „ ,,,„,, = , p rp t 4,,..,,„„, ,.! , , t. ,,.: 0,. F.,a, A'' - -frf --. a 4, , ,. tu,,, • , I I. .1 ic t , .,. _ , • A A' .... :., • . 4 S A Quarterly Newsletter * Two Bits;also quarter."A quarter of the information you can get anywhere else” Dedicated to the City of Shakopee Computer User Published Volume 1 Winter,Spring,Summer,Fall Spring Quarter, 1990 tion.Macros can be used by holding down the ALT key What? So soon? and pressing a letter. This is the first,second quarter newsletter dedicated to The three functions are CUT,COPY and PASTE.Of the City of Shakopee computer user.I hope you're as course you can do these same things in WordPerfect anxious to get this in your hot little hands as I am to get it without using a macro but each involves several steps. there.For you it means more GREAT reading and another contest and for me it means I won't have to do this ALT-T...(CUT) for another three months! Only kidding,I love doing this. Move your cursor to the start of the first line you want to cut and press ALT-T.Using your arrow keys, mark the This issue will contain some features carried over from block of text.Press Enter.The text is removed from the the first newsletter as well as some new ones.Even though screen but can be recovered using ALT-P. training has been sort of on hold pending the installation of the new file server we can now proceed full steam ALT-C...(COPY) ahead.A training calendar is included.Some other things Exactly the same procedure as CUT but the results are to look for...a few jokes,the current status of the various different.The text remains on the screen but a copy of it is computer systems in the City,a Hints/Tips/Tricks column, made in a special area called a buffer and can also be and this quarter's contest (hopefully more of a challenge recovered using ALT-P. than last time). ALT-P...(PASTE) TRAINING CALENDAR Text cut or copied can be"pasted"in any area on the screen by moving to the desired spot and pressing ALT-P. Mark 10:30 a.m.,Thursday,May 17th as our first offi- cial,full-fledged,in-depth training session.WordPerfect Canada Bill Jones's Motto 5.1 Graphics will be the topic.Specifically,I will be talking It's morally wrong to allow suckers to keep their money. about what WordPerfect has to offer and how to use it to Directory Notes improve your documents.The session will be held in the I have made available another small program called Council Chambers.Be there or be square! DIRNOTES.This is NOT used in WordPerfect but in the system.This program allows you to make notes next to the HINTS/TIPS/TRICKS names of your files so you can more easily remember what they contain. The intention of this column is to provide you,the user To use DIRNOTES,escape(ESC) from the network with advice or software or whatever to make your work menus until your screen shows F:\MENU,then change easier.If you have any little thing you do or some shortcut the directory to the one containing the files you want to you know about that might help someone else please let make notes about.For example,I might type H:then when me know. the H:\WP51 prompt appears I type cd\wp51\docs\steve. When that prompt is on the screen I type DIRNOTES and Macros press the ENTER key. A macro is a small program that can be run while in- side another program,in this case WordPerfect.Three A list of files will appear with an area to the right for macros have been installed in WordPerfect.These macros you to make comments.These comments will only show combine the keystrokes needed to carry out a certain func- up when using DIRNOTES.They will NOT appear when you list files in WordPerfect using the F5 key. C) Z 1` \ J ;N: yt•"s > to KYs e - ilielor' .,,,.d -z Pm *-5. __V.III"1"ergg =1 . •J = A P R20 z - x. :F .--,k. .,.c < N \ 1390 – = L— A ..la•P- S.; o .�z 40- 0 LLl aj .,, CON o America the Beautiful USA15 W s 2 Philadelphia: Independence Hall 3'371- c ao Alt. SHAKOPEE COMPREHENSIVE PLAN Public Meeting Thursday, April 19, 1990 7 : 00 P.M. City of Shakopee Planning Commission SPECIAL SESSION April 19 , 1990 MEMBERS OF THE PLANNING COMMISSION: Allen, Christensen, Joos, Kahleck, Rockne, Spurrier MEMBERS PRESENT: Kahleck, Joos, Spurrier, Rockne MEMBERS ABSENT: Allen, Christensen OTHERS PRESENT: Dennis Kraft, City Administrator; Lindberg Ekola, City Planner, Sharon Storholm , Recording Secretary , Members of the City Council I . CALL TO ORDER Chairperson Kahleck called the meeting to order at 7 : 00 P.M. and welcomed those in attendance. Roll call was taken as noted above. II . INTRODUCTIONS Chairperson Kahleck introduced members of the Planning Commission, City Council Members, City Staff, Comprehensive Plan Task Force Members and the Planning Consultant to those in attendance. III . CITY BOARD AND COMMISSION MEMBERSHIPS Chairperson Kahleck explained that several committees are currently in need of members and urged the citizens to take part by serving on these committees. IV. OVERVIEW OF THE COMPREHENSIVE PLANNING PROCESS Chairperson Kahleck explained that the Comprehensive Plan Task Force met and considered the plan. They then created the document and sent it to the Planning Commission. It will be refined and sent to the City Council, which will again refine the plan before it is sent on to the Metropolitan Council . These meetings are held to obtain input from the citizens to help in the refinement process. The objective should be to create the finest document possible. There is no deadline and Minutes of the Comprehensive Plan Public Meeting Page -2 Shakopee Planning Commission April 19, 1990 the hearing can be continued. Kahleck urged the citizens to come forth with their input and ideas in either a written or oral format. V. COMMUNITY TESTIMONY FORMAT Chairperson Kahleck gave a brief explanation of the format for community testimony and noted that persons who wished to speak would need to sign up on the register at the back of the room. The name and address of the speaker should be given for the records, and questions should be addressed to the chairperson. Comments should be kept positive and productive. Comments from previous speakers should not be repeated, although agreement can be expressed. VI . PUBLIC HEARING A. PRESENTATION OF THE DRAFT COMPREHENSIVE PLAN Bill Weber with Bennett, Ringrose, Wolsfeld Inc. (BRW) of Minneapolis explained that eighteen months ago he had started working with the Comprehensive Plan Task Force. He said that both useful and critical public input was needed. The City is like a business - it is in competition in many area. Shakopee needs to take advantage of the opportunities before it. It may be Shakopee ' s turn to accept a wave of residential growth, so a Comprehensive Plan is needed. He explained that a Comprehensive Plan is made up of many components: 1. Land use 2 . Street System 3 . Park System 4 . Sewer System 5. Surface water drainage 6. Water System 7 . Image & Urban design 8 . Schools 9 . Municipal facilities Two base maps of the City were on display and Weber explained what each depicted. The Metropolitan Council had done a population forecast and the Comprehensive Plan Task Force had revised the forecast upwards due to various considerations. They are forecasting approximately 150 new households per year. Additional residential land area will be needed and the area north of the bypass seems to be the likely place. Weber explained the various areas of Shakopee and the housing density in each area. There will be residential growth to the south and southeast. A major decision will need to be made in the 1990 's concerning routing of sewer for those areas. U Minutes of the Comprehensive Plan Public Meeting Page -3 Shakopee Planning Commission April 19, 1990 Weber identified the park areas that are in existence and those that are planned for the future. He said that commercial growth will be at traffic flow areas - the interchange area. It will be important to maintain traffic flow and appearances. Marschall Road and the downtown area will be major areas of commercial growth. He indicated residential, agricultural, and open areas on the plan. Interchanges, main streets, and collector streets were indicated on the map. Different standards are set up for each different kind of street. Bicycle trails are planned for the City. Weber emphasized that sewer planning will be very important for the City. During the 90 ' s two major sewer projects will need to be constructed for the new residential developments. A major trunk line along the south side of the bypass and a diversion line into the trunk line will be needed by the year 2000 . He felt some areas of Jackson Township should be annexed to the City. Regarding the watershed plan, the City will develop a plan that is consistent with the Comprehensive Plan. A new zoning district should be created to protect the wetlands. Weber continued to say that the Image/Urban Design phase of the plan had to do with tree planting along roads and the City' s review of new commercial and industrial growth. The plan suggests a possible location for the City Hall near the Library. He felt that this location created a viable civic statement. There is an alternate proposal for locating the City Hall near the Public Works Building. Kahleck had questions on the exits on the southerly bypass. Weber explained that drivers will be able to get on and off at Marschall Road. If one is going north on Adams, you cannot turn west. There will be a full interchange at Canterbury Drive. Spurrier asked what watershed control development was in the City. Weber answered there were several: Lower Minnesota, Prior Lake-Spring Lake, Sand Creek, and the proposed onnew w South Shakopee, which had not been approved, submitted. Dave Hutton explained that the 509 Plan was directed by Minutes of the Comprehensive Plan Public Meeting Page -4 Shakopee Planning Commission April 19, 1990 the Legislature to all cities to make a comprehensive plan. Rockne asked what parks were in existence in Jackson and Louisville Townships at this time for parks. Weber answered that probably none were in existence. B. BRIEF RECESS A five minute recess from 7 : 55 to 8: 00 P.M. took place to allow interested citizens to sign on the register in order to speak to the Commission on the Comprehensive Plan. C. PUBLIC TESTIMONY Gary Laurent of 2415 Lakeview Drive came forward and explained that the southerly bypass construction was scheduled to start in 1991. It should take two years and there will be four lanes. Intersections are not included in this stage. There is a question on how the intersections will be treated at this time. He asked if the land near the bypass would be held up for development because of the sanitary trunk sewer and capacity problem. Weber answered that he was fairly sure much can be developed without the diversion. Before the turn of the century, there will be a need for diversion. Laurent asked about the street width - especially when rebuilding existing streets. He would like to see a policy on this. Public input is needed on the sidewalk and trail issues. Weber said streets sometimes are up to 40 - 44 ' in width. Many think streets should be kept wider and there are advantages to this, however, they do cost more and increase traffic speeds. There is also increased run-off and generated heat. Current plans state 32 - 36 ' in width. Weber advocates 32 ' for the local streets, and sidewalks should be included in the plan. Judy Case said if the streets are narrower, a place will be needed for biking and walking areas. Spurrier noted that there is a difference between local, collector, and arterial streets - the widths for each are different. Narrower streets are suggested only for low traffic volume streets. Minutes of the Comprehensive Plan Public Meeting Page -5 Shakopee Planning Commission April 19, 1990 John Shardlow, consultant to Canterbury Business Park, came forward and said that he appreciated the opportunity to participate in the task force. He did note some items in the draft that should be reviewed. Reference was made to Scottland Company as owner - 50% of this interest in Canterbury Business Park has been sold to North American Life and Casualty. He asked that in the future, references in the plan be replaced by referring to the property, Canterbury Business Park. The business park area to the north of the bypass is the "front door" to the community. It does have an important image. Shardlow did not believe that this designation was necessary or appropriate for the area north of 12th Avenue East. It could be aesthetically pleasing and at the same time compatible with office and light industrial uses. Only light industrial uses may be applicable for aesthetic reasons, but it is important to preserve as much flexibility as possible in the business park district. (Letter attached) Vicky King came forward and said that she represented the County Road 18 Citizens Committee. She informed the Commission that they were not in support of using County Road 18 as a four lane or minor arterial . Now there are traffic and speeding problems on 18 - there are 27 driveways and children in the area. There is considerable platting already for home sites and much revenue could be generated for the City of Shakopee. Their study will be presented to the Commission on May 3 . They support an extension of 21, saving the watershed, and redesignate 18 as a collector street. Joe and Muriel Koskovich of 3812 E. 4th Ave. spoke to the Commission and noted that their property had been designated as a RTD (Race Track District) . They would rather not see this change and it limits their property' s resale options. They believe it should remain I-1 or light Industrial . Chairperson Kahleck directed Weber to check into the matter. Regina Ward of Box 71, Shakopee came forward and said she was involved in various organizations and projects in Shakopee to help people with their concerns, especially senior housing and nursing care. The City is not doing anything in this specific area. Minutes of the Comprehensive Plan Public Meeting Page -6 Shakopee Planning Commission April 19, 1990 Bob Turek asked that speakers indicate the property of concern on the map for those unfamiliar with all areas of the City. Ione Theis said that she has heard the plans, but felt a priority is how the City treats and plans for it ' s citizens (elderly included) . There is a lack of affordable housing for seniors who need to know they have choices. Lil Kopisca said the needs of the elderly are evident - health care at present is pretty limited. Her church members travel to sites miles away to visit friends who were forced to go out of town for care. She suggested that the $1, 000, 000 gift (offered to the City by Mr. Stans) would be better used for senior care instead of a museum. Spurrier asked how the Comprehensive Plan can encourage housing and health care. Weber answered that Shakopee has a population of 12 , 000 people. There are limitations to smaller communities. To adjust the health care may be impossible. On the housing issue, the use of tax increment financing and revenue bonds can be considered. The City will cooperate with the County Housing Authority, which has more funds and with the State Housing and Finance Agency. Both health care and housing are national problems of huge scope. Kopisca asked if a new hospital were to be built, could the old hospital be used for health care? Elmer Otto of 1057 Eastview Circle said that when he came here in 1987, he noted two things: 1. Traffic problems (hopefully solved by this plan) 2 . Railroad runs through the middle of town. Jon Albinson of 1224 East Shakopee Avenue gave an overview on his ideas: In reviewing the amount of industrial land, although it may look like a lot now, it is not as much as it seems. He felt Shakopee may be limiting itself on future industrial land. This land will be the most marketable over the next 3 - 6 years. There is not much call for the type of development called for in a Race Track District. The Commission and citizens need to think more seriously about the amount of land available for industrial development. Minutes of the Comprehensive Plan Public Meeting April Page Shakopee Planning Commission 0 Barbara Boath of 1746 County Road 18 was concerned that there was no buffer between their home and the light industrial area nearby. Now, there are plans to put in heavy commercial in the future. She did not agree with this idea. Vicky King said that one industry was given a Conditional Use Permit and none of the conditions were met. Where is the City' s clout? They only send letters. Kahleck said that most Conditional Use Permits come up for review on a regular basis - interested citizens need to write letters to the City on these if there are complaints. Kraft said that land use problems are difficult to run through the court system. Action can be taken, although it is expensive. Weber said that setbacks, fencing and landscaping are addressed in the Comprehensive Plan. John Schmitt said that the City can withhold the occupancy permit until the requirements are met. This is the time the City crossed the threshold to the refinement stage for the plan. The first book deals mostly with conditions and he agrees with most ideas, but has questions on some others. The population forecast should consider a risk factor of 20% in either direction. Regarding the retail area - this needs to be consolidated and refined. He felt there was metropolitan market exposure through Gardner Brothers, who were a draw for 90 homes over the past 2 years. There are other additions as well. Golden Nugget Addition has 60 homes built in the last 2 years. Schmitt said that when the schools were built, the utilities were built for a building twice the existing size. The only thing needed is more mortar and brick. Regarding the Mall, there has been a lot of changes there in the past 8 -12 months. First Avenue area needs work in the Public Image area. The Cotuny Road 17 interchange represents the primary ass c meinal entrance to the community as the byp goes He supports the office and business zone around the hospital al - however, the hospital may leave the area. If so, jobs go too. Maybe there could be senior housing there. Schmitt did not think the commercial area around the Marschall Road interchange area was large enough. There is a possibility of a shopping mall of 125, 000 sq. ft. which would take 15 - 20 acres. He asked the citizens to consider Eden Prairie, Burnsville, and Eagan. Possible Minutes of the Comprehensive Plan Public Meeting Page -8 Shakopee Planning Commission April 19, 1990 businesses that could come in are: Target, Wallmart, Fleet Farm, Menards, Cub, hospital complex, Court Building, Fire Hall, practice range, auto dealers, gas stations, fast food. He felt these projects would need 100 - 110 acres, nothing would be left for expansion once single family residences have been established on either side. Shakopee has only one chance to do the retailing operation correctly. Some of Schmitt's concerns included the interchange by Canterbury Inn, and the entertainment industry: Raceway Park, Canterbury Downs, Valleyfair. Additional recreational facilities are being built today such as water parks, golf courses, etc. Flexibility needs to be built in the Comprehensive Plan so areas can eventually be rezoned. Regarding parks and trails, the City could benefit by taking another look at some areas. A roadway could be run to the south of the high school and make that property available to the public. He felt the community was in deep need of trails. Why not give developers the opportunity to work an integrated pathway system - possibly internal? Pathways in the entire community should be long term objectives. He asked about sound standards in regard to placing single family homes next to four lane highways. The federal government will no longer build sound barriers. Weber said the roadways will be depressed, so it may lessen the problem. The FHA would want compliance with the noise standard. Schmitt said he supported narrower streets, but felt adequate off street parking would be necessary. Weber said narrower streets should keep traffic down, as well as speed. It should discourage traffic. Albinson said there were many vehicles on the streets because often there are only single car garages. Additional off-street parking is needed. Spurrier asked what reinforces or facilitates the City in being competitive in the market. Weber answered that all phases and areas of the Comprehensive Plan would make the City more competitive. There are three markets in housing: 1. Start up, 2 . Move up, 3 . Upper bracket. -'a Minutes of the Comprehensive Plan Public Meeting Page -9 Shakopee Planning Commission April 19, 1990 Spurrier was concerned with Beta Seed Company and Weber said that they can continue to operate in that location until they decide to move or the area is rezoned. This plan does not rezone - it just indicates how it should be done. Schmitt said he supported the downtown land use policies, although a financial commitment from the City may be necessary. He would like to encourage the Planning Commission to rethink the Plan and make sure all the ideas still fit. Spurrier felt that the traffic signs should be uniform and conform to traffic standards. He did not see this in the plan. Weber said that they did not get into that detail . Ann Beckrich, who has a home on East Third Avenue, said she would object to a City Hall across the street and felt it would be better located by the bypass. Chairperson Kahleck thanked all present for coming to the meeting and closed the public hearing. Public hearing closed at 9 : 27 P.M. Commissioner Rockne accepted the position of temporary vice-chairman until the full committee is present. Commissioner Joos noted that this plan is only a general plan and there is flexibility. Commissioner Spurrier said that some elements are tied to land use and there is a need to guide what Shakopee Does. Kraft said a meeting would be needed to adjust the Comprehensive Plan. Rockne suggested an overlay map of proposed land use to exiting zoning. VII. ADJOURNMENT Chairperson Kahleck adjourned the meeting at 9: 35 P.M. Sharon Storholm, Recording Secretary Lindberg Ekola, City Planner )A1i1Ii} f .;N 6 -1 )Ai el )) s )\!\! /\l`s I ) • I )) 1A1‘ INCCRPORA TED CONSULTING PLANNERS LANDSCAPE ARCHITECTS 300 FIRST AVENUE NORTH SUITE 210 MINNEAPOLIS, MN 55401 612.339.3300 19 April 1990 Dennis Kraft City Administrator Shakopee City Offices 129 East First Avenue Shakopee, MN 55379 Re: Shakopee Comprehensive Plan Dear Mr. Kraft: As consultants to the owners of Canterbury Business Park in Shakop?e, we are pleased to see the Shakopee Comprehensive Plan nearing completion. We were glad to be able to participate in the Project Advisory Committee meetings leading up to preparation of the various drafts of the document and to offer our comments and concerns along the way: With the Plan being presented formally for a public hearing,we wanted to take this opportunity to offer our comments on this final draft. First, there are references in the Plan (pp. 4-11, 5-6) to the Scottland Companies, the developers of Canterbury Business Park. Scottland has sold half of its interest in the Park to North American Life and Casualty Company (NALAC),which now shares responsibility for development decisions on Scottland's holdings in Shakopee. NALAC is currently negotiating to acquire 100% ownership of Canterbury Business Park from Scottland. We ask, therefore, that references in the Plan to Scottland be replaced by referring instead to the property, Canterbury Business Park. This will avoid the confusion in future years of referring to a company which is no longer involved with the property. Related to this change in ownership is a change in approach. It is noted in the Plan that Scottland has directed its attention to the racetrack and related uses, and slow growth in the industrial park may have been the result. This is reflected in the low absorption rate for . industrial land (p. 17-2). If the projected future demand for industrial land in Shakopee is based on demand during the last few years, this may be misleading. With NALAC's ownership of the Park, there will be a focus on expanded development of Canterbury Business Park. Together with the improvements in transportation expected with the 101 Bypass, there may be an increased demand for additional industrial land in Shakopee sooner than expected. The Land Use Plan fur the Year 2010 (Figure 8b, p. 16-5) designates a portion of Canterbury Business Park as BP, Business Park land use. We have two comments regarding this designation. First, the owners of Canterbury Business Park are committed to developing quality projects in the Park, especially along the 101 Bypass"front door" and recognize the need for zoning Dennis Kraft 4/19/90 Page 2 standards to ensure high quality development. This is evidenced by the existing restrictive covenants which are currently in place and by the actual development of the Park to date. But we want to be sure that the permitted uses within this designation recognize and take advantage of Shakopee's strengths, especially inexpensive land which will attract distribution and manufacturing uses. While not strictly a market research document, the Comp Plan must clearly recognize Shakopee's place in the metropolitan market. If the permitted uses in the Business Park zone are too restrictive, the city may turn away prospective buyers of land-companies that would become the future employers and employees of Shakopee. The language in the Plan (p. 16-6) suggests that this land use should be"aesthetically compatible with office development", but goes on to say only"certain"light industrial activities will be permitted uses. Since the stated objective is visual aesthetics,we believe the main criteria for the district should be aesthetics, and should not be overly restrictive concerning the internal use of the buildings. We want to make sure that, once this land use is translated into a zoning district, a full range of industrial uses will be allowed,permitting Shakopee to compete in today's (and tomorrow's) market and to expand the business community in Shakopee. The second point related to the Business Park land use is its location. We agree that the frcntage on the 101 Bypass is appropriate for this designation to provide the high quality"front door" along this corridor. However,we do not believe this designation•L necessary or appropriate for the area north of 12th Avenue East. With appropriate performance standards in the zoning ordinance for the Industrial zoning district,similar to those suggested for the Business Park district, the area north of 12th Avenue East in Canterbury Park couldbe aesthetically pleasing and compatible with future office and light industrial uses,while continuing to provide for larger industrial uses. We note that the area to the east of Canterbury Business Park along the 101 Bypass retains an Industrial designation. This, too, is the front door to the community- in fact it will be seen first by visitors from the north and east - and yet industrial is designated for this area. We believe a smaller BP zone will give the City what it needs in terms of control over development along'the 101 corridor while still allowing the developers in the Park to respond to market conditions. The future of Shakopee's economic development and the future of Canterbury Business Park are intertwined. We appreciate the open process you have followed in preparing the Comprehensive Plan, and look forward to working with you to refine the final document in the hope that it can better reflect the concerns of Canterbury Business Park, one of the key players in Shakopee's future. Sincerely, DAHLGREN, SHARDLOW,AND UBAN, INC. Jo . Shardlow;AICP President cc: Bill Weber, BRW TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA MAY 1, 1990 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2 ] Approval of Agenda 3 ] Resolution of Appreciation to R. Gene Foudray - No. 3228 4 ] Recess for H.R.A. Meeting 5] Re-convene 6] Liaison Reports from Councilmembers 7] Mayor' s Report 8] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 9] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *10] Approval of Minutes of April 3rd and 17th, 1990 11] Communications: *a] Pat Sheldon re: proposed park and recreation board structure b] Bill Preiss re: future concerns of recreational services c] John Nelson re: city sewer blockage, March 30, 1990 *d] Jon Albinson re: extension of subdivision approval 12] Public Hearings - None 13 ] Boards and Commissions: Community Development Commission: a] Proposed Park Department Organizational Structure 14] Reports from Staff: *a] Community Youth Building Installation of Panic Hardware b] Timber Trails Subdivision c] Diesel Pump Replacement *d] Seasonal Engineering Inspector *e] Surplus Material f] Approval of the Bills in the Amount of $146 , 282 . 86 TENTATIVE AGENDA May 1, 1990 Page -2- 14] Reports from Staff continued: g] Appraisal of City Buildings h] Bluff Avenue Extension i] Board of Review - memo on table j ] Downtown Bridge and Bypass *k] Meadows 2nd Addition Subdivision *1] Fiscal Disparities Option for TIF Districts 3 & 4 15] Resolutions and Ordinances: *a] Res. No. 3227 , Amending the Fee Schedule by Establish- ing Plan Check Fees for Single Family and Multi-Family Dwellings *b] Res. No. 3230, Accepting Work on the 1989 Pavement Preservation Program - Seal Coat, 1989-10 c] Res. No. 3229 , Accepting Bid on Upper Valley Drainage, Phase II, 1987-5A *d] Res. No. 3231, Apportioning Assessments for RLS-134 *e] Res. No. 3232 , Apportioning Assessments for Meadows 3rd 16] Other Business: a] C.wa41 8-n. 0 b] /<",1/2.0e rrvta-z-> e ar '- d] .e 10/Y.01/12 17] Recess for executive session to discuss collective bargaining 18] Re-convene 19] Adjourn to Tuesday, May 15, 1990 at 8 : 00 P.M. Dennis R. Kraft City Administrator REMINDER OF UPCOMING MEETINGS: 1] May 7th, 7 : 00 P.M. , City/SPUC Worksession 2 ] May 14th, 2 : 00-8 : 00 P.M. , Goals and Objectives Worksession 3 ] May 15th, 7 : 00 AM - 8 : 00 PM, School Board Election V O.) 0 ( S RESOLUTION NO. 3228 A RESOLUTION OF APPRECIATION TO R. GENE FOUDRAY WHEREAS, R. Gene Foudray has served several City boards and commissions as well as on civic organizations during past years and more recently he has served on the Planning Commission from April 1, 1986 to April 17, 1990; and WHEREAS, R. Gene Foudray served as Vice Chairman of the Planning Commission from March, 1988 to February, 1989 and from February, 1990 to April 17, 1990; and WHEREAS, R. Gene Foudray has unselfishly contributed many hours of service to the City of Shakopee during his four years on the Planning Commission. NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council on behalf of the residents of Shakopee and on behalf of the City Planning Commission and the City Staff, that the Shakopee City Council does hereby extend to R. Gene Foudray the deep appreciation of the City for his years of civic interest and dedicated service to the community. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of May, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney MEMO TO: Dennis R. Kraft, City Admi .strator FROM: Judith S. Cox, City Clerk RE: A Resolution of Appreciation„ o R. Gene Foudray DATE: April 25, 1990 U INTRODUCTION & BACKGROUND: At their regular meeting on April 17 , 1990, the City Council accepted the resignation of R. Gene Foudray from the Planning Commission, with regrets. They directed that staff prepare the appropriate resolution expressing Council ' s appreciation to Mr. Foudray for his work on the Planning Commission. RECOMMENDED ACTION: Offer Resolution No. 3228 , A Resolution of Appreciation to R. Gene Foudray, and move its adoption. JSC/tiv 3 RESOLUTION NO. 3228 A RESOLUTION OF APPRECIATION TO R. GENE FOUDRAY WHEREAS, R. Gene Foudray has served several City boards and commission as well as on civic organizations during his lifetime and more recently he has served on the Planning Commission from April 1, 1986 to April 17 , 1990 ; and WHEREAS, R. Gene Foudray served as Vice Chairman of the Planning Commission from March, 1988 to February, 1989 and from February, 1990 to April 17, 1990; and WHEREAS, R. Gene Foudray has unselfishly contributed many hours of service to the City of Shakopee during his four years on the Planning Commission. NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council on behalf of the residents of Shakopee and on behalf of the City Planning Commission and the City Staff, that the Shakopee City Council does hereby extend to R. Gene Foudray the deep appreciation of the City for his years of civic interest and dedicated service to the community. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of May, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting May 1, 1990 1. Roll Call at 7: 00 P.M. 2 . Approval of the April 3 , 1990 Meeting Minutes 3 . Other Business a) b) 4 . Adjourn Dennis R. Kraft Executive Director HRA NON-AGENDA INFO ITEMS 1 . Fifth Avenue Project - In accordance with the HRA' s action, staff has requested Patchin Appraisals to complete the property appraisal for the 5th Avenue Project. At the April 3 , 1990 meeting the HRA ordered an appraisal for the property in question not to exceed $3 , 000. 00. Mr. Patchin expects to complete the appraisal for the property by May 18, 1990. The cost for the appraisal will be approximately $2 , 000 . 00 . Based on Mr. Patchin' s preliminary review of the property, it appears that the cost for the acquisition of the property will be considerably less then projected by staff. A complete staff report will be completed on this item for the HRA' s review and consideration at their June meeting. 2 . At the April 3 , 1990 HRA meeting, discussion ensued on utilizing the HRA reserve fund to purchase the railroad depot. The authority requested staff to obtain cost estimates on the depot and determine the feasibility of using the HRA reserve fund or capital improvement fund for this project. The City is currently in the process of obtaining an appraisal for the railroad depot. The appraisal was ordered in conjunction with the proposed 2nd Avenue street improvement project. Until such time that the appraisal is completed, it would be premature to conduct a feasibility analysis of acquiring the depot and the alternative funding sources for said acquisition. Staff is hopeful that the appraisal will be completed prior to the June meeting. A complete report on this subject will be submitted to the HRA when the appraisal has been completed. 3 . On April 3 , 1990 the Chairperson of the HRA questioned whether or not staff could provide the HRA with an inventory of parcels owned by the City for possible sale. At that time, staff responded in the affirmative. Staff' s response was premised on the fact that several months ago the City intern had completed said property inventory. However, we have been unsuccessful in our attempt to locate the work of our previous intern. It appears that the file has been misplaced or misfiled. If we are unsuccessful in our attempt to locate the file, staff will have to start from scratch on this project. This is a difficult assignment when one considers the complex legal descriptions and the large amount of property owned by the City of Shakopee and the Shakopee HRA. Staff is hopeful that the project can be completed for the HRA' s consideration at their June meeting. OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR MEETING SHAKOPEE, MN APRIL 3 , 1990 Chairperson Vierling called the meeting to order at 7 : 02 p.m. with Commissioners Wampach, Clay, Sweeney and Zak present. Also present were Mayor Laurent; Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; David Hutton, City Engineer; and Julius A. Coller II, City Attorney. Sweeney/Clay moved to approve the minutes of March 6, 1990. Motion carried unanimously. Barry Stock reviewed the status of the 5th Avenue Project. He said at the last meeting of the CDC they discussed the project and pointed out that due to the irregular shaped parcels to the property north of the proposed 5th avenue project that approximately $85, 000 of the proposed street improvement project costs would not be able to be assessed. They are asking that the HRA consider purchasing the property, approximately 3 . 58 acres, which would then enable the City to sell it on the open market as one parcel which would then be assessable. There is $165, 000 remaining in the HRA balance which could be used for the funding of this project. Comm. Sweeney asked how big the lots would be and Barry Stock answered approximately 7 lots at 60 x 142 feet. Discussion ensued on the possibility of the HRA obtaining the small triangular shape parcel from the railroad. Mr. Stock stated that he did not that the railroad would sell just a piece of their property within the block. Comm. Vierling asked how the HRA would replenish the fund if they purchased this parcel . Mr. Stock stated that it would be replenished through the HRA mill levy. Clay/Wampach moved to approve the acquisition concept plan and authorize the appropriate City officials to order an appraisal , for the property in question not to exceed $3 , 000 . Motion carried unanimously. Commissioner Wampach questioned whether or not HRA funds would be needed for the depot acquisition. Mr. Stock stated that either the HRA reserve fund or the Capital Improvement Fund (CIF) could be used as a funding source. Chairperson Vierling requested staff to obtain cost estimates on the depot and determine the feasibility of using the HRA Reserve Fund or CIF for this project. Chairperson Vierling questioned whether or not staff could provide the HRA with an inventory of parcels owned by the City for possible sale. Mr. Stock responded in the affirmative. Chairperson Vierling adjourned the meeting at 7 : 36 p.m. Dennis Kraft Executive Director Carol Schultz Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSSION SHAKOPEE, MINNESOTA APRIL 3 , 1990 Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl . Zak, Wampach, Clay, Sweeney and Vierling present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Julius A Coller, II, City Attorney; and David Hutton, City Engineer. The following additions were made to the agenda: 15c Nomination to Board of Directors for the Association of Metropolitan Municipalities l5d Transportation Officials Advisory Committee 15e Curb cut in alley between Fuller & Scott on 10th With the unanimous consent of Council, the Mayor adopted the agenda, as amended. Mayor Laurent recessed City Council to Housing and Redevelopment Authority at 7 : 02 . p.m. Mayor Laurent reconvened to City Council at 7 : 36 p.m. Liaison reports were given by Councilmembers. Mayor Laurent asked if there was anyone present from the audience who wished to address anything not on the agenda. Vierling/Wampach moved to approve the consent business. Motion carried unanimously. Wampach/Vierling moved to approve the minutes of the March 20, 1990, Work session only. Motion carried unanimously. Vierling/Wampach moved to receive and file the letter from Krass and Monroe dated March 13 , 1990 regarding recognition of Colleen Trende. (Motion approved under consent business) . Mayor Laurent opened the public hearing on street and storm sewer improvements to Bluff Avenue between Marschall Road and Naumkeag Street. Dave Hutton reviewed the proposed project to construct Bluff Avenue behind Perkins and also upgrading the gravel roads and reconstructing Naumkeag Street. Hardees and Superamerica contacted the City on the possibility of extending Bluff to Marschall . The request was made from a safety standpoint relating to the left turns made on to 1st Avenue The total estimated cost is $163 , 000 which would be 100% assessable since it is a new street. Cncl . Wampach had a concern on trucks parking all night along this road. Dave Hutton replied that it is not allowed now and that should not be a problem. Mayor Laurent asked if there was anyone from the audience who wished to address this issue. Proceedings of the April 3 , 1990 City Council Page -2- Bill Hauer, property owner, said he is willing to go along with the proposal to extend this road. Mike Dimond, Cardinal Development Corp. , representing Hardees restaurant said the reason for this request was strictly for a safety issue. Sam VanChaze, Superamerica, said they are also concerned with the safety issue and are in favor of this proposal to go through. Mayor Laurent closed the public hearing at 8 : 10 p.m. Wampach/Sweeney offered Resolution No. 3215, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Bluff Avenue, Marschall Road to Naumkeag Street, Project No. 1990-7 and moved for its adoption. Motion carried unanimously. Vierling/Wampach moved to authorize the appropriate City officials to extend the Vanpool Contract Agreement with Vanpool Services Inc. for one additional year. (Motion approved under consent business) . Vierling/Sweeney moved to offer the Resolution No. 3216, A Resolution of Appreciation to Howard C. Jones and accepting his resignation with regrets and moved for its adoption. Motion carried unanimously. Mayor Laurent said he would like to abstain from voting on any decision made regarding the Shiely Water Reclamation Project. Dave Hutton said that Prior Lake Watershed District has hired Valley Engineering to do a feasibility report on whether or not it would be feasible to pump water from the Shiely gravel pit to Prior Lake. They will be including Deans Lake in their feasibility report. Residents from the O' Dowd Lake area are interested in having O 'Dowd Lake included in the study also. Valley Engineering has indicated that O'Dowd Lake is not in their scope of services but it could be explored at the City's expense for an estimated cost of $1, 500 using their hourly rate schedule. The estimated cost to run over to Prior Lake is around two million dollars, the cost to run to O 'Dowd Lake is around $500, 000 . Cncl . Vierling said she would be opposed to putting the burden of the cost of the feasibility report on the tax payers. Cncl . Zak said he feels the whole area will benefit from this pumping and he is in favor of this project. Mayor Laurent asked if there was anyone from the audience who wished to address this issue. John Busch, resident of O ' Dowd Lake, said he has spoken to a few other residents and they would like the Council to consider the feasibility study and he feels a lot of people could benefit. Cncl . Zak said he feels there are other issues involved in this issue and /0 Proceedings of the April 3 , 1990 City Council Page -3- would like to bring in the watershed district to see if it is feasible to recharge O ' Dowd Lake with reclaimed water. Zak/Clay moved to table the Shiely Water Reclamation Project (O' Dowd Lake) and have the City Engineer get more input from the Watershed district, O ' Dowd Lake Association and Louisville Township. Motion carried unanimously. Discussion ensued on the request to install a street light on Tyler Street between 12th Avenue and Vierling Drive. There has been a severe vandalism problem in this area. The streets in this area are approximately 900 feet between intersections. The City Engineer has investigated the possibility of installing a street light on Polk Street as well . The estimated cost for Tyler Street is $1, 064 and the cost for Polk is $1, 016 . Cncl. Vierling asked if the subject of spacing lights could be brought up before SPUC ' s next meeting and brought back to council with a policy. Vierling/Zak moved to have City Engineer and SPUC Manager meet bi- monthly starting immediately. Motion carried unanimously. Cncl . Sweeney had a concern on setting a precedent and was opposed to the proposed funding. He feels that funds should be diverted from the capital improvement fund to meet street light needs. Sweeney/Vierling moved to have City Engineer determine cost of installing street lights at those locations that he has identified as needing street lights. Motion carried unanimously. Sweeney/Wampach moved to have staff prepare the necessary resolution to take the funds necessary to install these lights out of capital improvement for the next agenda. Discussion ensued on the possibility of having the affected property owners pay for the street light. Consensus was to get a funding method put in place before coming to a decision on further requests for street lighting. Motion fails unanimously. Mayor Laurent called a 10 minute recess at 9 : 10 p.m. Mayor Laurent reconvened at 9 : 20 p.m. Dennis Kraft reviewed the request for $50, 000 from the City by the Minnesota Valley Restoration Project for the purpose of funding part of the budget of Murphy' s Landing for 1990. The City entered into an agreement with MVRP last year to commit $50, 000 for the first year and $50, 000 for the consecutive two years. This is their second request. Mr. Manahan, President, MVRP, addressed the Council saying that the City' s commitment was for a program of systematic inventory along with a museum professional on staff which they are now in the process of doing. Cncl . Vierling asked about the status of hiring a program director. Mr. Manahan replied Proceedings of the April 3 , 1990 City Council Page -4- that they are in the process of interviewing this week. Cncl. Vierling also stated she would like to see a copy of the monthly expenditure report. Cncl . Sweeney said that due to the possible cuts the City may be faced with making in their budget he would be in favor of giving Murphy' s Landing a partial portion of the $50, 000 now instead of committing the whole $50, 000 . Discussion ensued on the possible cuts the legislature will be making for the funding of the City. There was a concern as to the City going back on a commitment that they made to help fund Murphy' s Landing for a period of three years at $50 , 000 each year. Vierling/Zak moved to offer Resolution No. 3219 , Authorizing the Payment of $50, 000 to Minnesota Valley Restoration Project Inc. as Hereinafter Provided, and moved for its adoption. Motion fails unanimously. Vierling/Zak moved to reconsider and amend Resolution No. 3219 , authorizing the payment of up to $50, 000 to Minnesota Valley Restoration Project Inc. after passage of this resolution. Motion carried unanimously. Sweeney/Zak moved to amend Resolution No. 3219 further by adding the following language: to be paid as follows: $12 , 500 now and $12 , 500 on June 30, 1990 and that subsequent payments be reviewed at that time. Motion carried with Cncl. Wampach and Clay opposed. Motion carried unanimously on Resolution No. 3219 as amended. Clay/Vierling moved to approve the bills in the amount of $164 , 244 . 85. Motion carried unanimously. Discussion ensued on whether or not the City should pay GAB the total $3 , 220 they are asking for doing a re-appraisal of the City ' s Buildings due to their losing the current data during their recent move. Consensus was since it was lost while they were moving that the City should not have to pay the full $3 , 220. Sweeney/Wampach moved to direct staff to negotiate a lower price with GAB for doing a re-appraisal of the City' s buildings or find a new vendor. Motion carried unanimously. Vierling/Wampach moved to approve the applications and grant an "On Sale" non intoxicating malt liquor license and a consumption and display (set-up) license to Charles W. Fuller, 2400 Fourth Avenue East, upon surrender of the existing licenses in the name of Damile, Inc. (Motion approved under consent business) . Vierling/Wampach moved to declare two fire hoses and excess sign material as surplus and authorize the City Administrator to execute the sale of these items. (Motion approved under consent business) . I/O Proceedings of the April 3 , 1990 City Council Page -5- Discussion ensued on whether or not the Council should continue serving as the Board of Review. Dennis Kraft said a possibility would be to advertise for preferably people that have some knowledge in this area. Cncl . Vierling said she does not feel it is necessary to hire a separate Board of Review since the Council was automatically elected to the Board. Clay/Zak moved to establish a Board of Review consisting of five persons to function without pay and direct City Administrator to initiate the advertising. Motion carried with Cncl . Sweeney and Vierling opposed. Vierling/Wampach moved to have copies of the 5-year capital equipment list sent out to the councilmembers with a due date on comments. Motion carried unanimously. Mr. Hutton reviewed the plans and specifications for Lewis Street between 4th and 10 Avenue. He said they would like to advertise for bids. He said he still feels strongly that the sidewalk should be ordered for the last block of Lewis Street. Cncl. Vierling said she contacted about 75% of the residents in that block about the sidewalk and they were all opposed. Cncl. Wampach said that he feels it should be looked into further in the City' s comprehensive plan. Vierling/Zak moved to offer Resolution No. 3214 , A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Lewis Street Between 4th Avenue and 10th Avenue and Sommerville Street between Shakopee Avenue and 10th Avenue, Project No. 1990-5 and moved for its adoption. Motion carried unanimously. Clay/Wampach moved to add sidewalk as suggested in the 900 block to be assessed to the property owners at a rate of 25% . Motion fails with Cncl. Zak, Vierling, Sweeney and Wampach opposed. Vierling/Wampach moved to offer Resolution No. 3217 , A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for all roadways Within Killarney Hills Addition (Sharon Parkway and Tyrone Drive) Project No. 1989-7 and moved its adoption. (Motion approved under consent business) . Vierling/Wampach moved to offer Resolution No. 3218 , Expressing the City of Shakopee ' s Continued Support for the Operation of Canterbury Downs and direct that the resolution be submitted to the Minnesota Racing Commission at the public hearing scheduled for April 16, 1990. Motion carried unanimously. Vierling/Wampach moved to offer Resolution No. 3202 , A Resolution Proclaiming April 22 , 1990, as Earth Day 1990, and moved for its adoption. (Motion approved under consent business) . Proceedings of the April 3 , 1990 City Council Page -6- Vierling/Wampach moved to offer Resolution No. 3122 , A Resolution Vacating Part of the Utility Easement Lying in Lot 1, Block 1, Valley Mall 1st Addition (K-Mart Expansion) , Shakopee, Minnesota, and moved for its adoption. (Motion approved under consent business) . Barry Stock reviewed the Stans Proposal made earlier this year to construct a museum in Shakopee. He reviewed his concept proposal to Mr. Stans. Consensus was to have Barry send a letter to Mr. Stans informing him that the City is still investigating other possibilities to his proposal. Zak/Vierling moved to table the Stans proposal. Motion carried unanimously. Mayor Laurent asked if anyone from Council wishes to serve on the Association of Metropolitan Municipalities Board of Directors. No interest was expressed by Council. Discussion ensued on possible nominations to the Transportation Officials Advisory Committee. Consensus was to have Mayor Laurent contact Eldon Reinke to see if he is interested in serving. Discussion ensued on the curb cut in alley between Scott and Fuller on 10th Avenue. Dave Hutton said it would cost $100 to $200 to repair. He said he feels that it is not the City' s responsibility because several alleys are the same and the City did not create the problem. Consensus was to do nothing at this point and to place this on the agenda for further consideration with estimates. Mayor Laurent adjourned the meeting at 11: 30 p.m. // \ 'lLa duaith S. Cox city Clerk Carol L. Schultz Recording Secretary /0 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG SESSION SHAKOPEE, MINNESOTA APRIL 17 , 1990 Mayor Laurent called the meeting to order at 7 : 00 p.m. with Cncl . Clay, Wampach, Zak, Sweeney and Vierling present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Julius A. Coller II, City Attorney; David Hutton, City Engineer; and Judith S . Cox, City Clerk. Mayor Laurent read the City' s non-discrimination policy. The following items were added to the agenda: 9e - letter from Darlene Heuring 14c - letter of resignation from Gene Foudray 14d - City' s commitment to MnDOT for 169 bridge 14e - Lewis street construction project Zak/Wampach moved to approve the agenda. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Laurent asked if anyone from the audience wished to address anything not on the agenda. There was no response. Wampach/Clay moved to approve the consent business with the addition of item 9e and with the removal of items 9c, letters from Herb Dallmann and 12b, Stans Proposal . Motion carried unanimously. Wampach/Clay moved to approve the minutes of March 20, 1990 . (Motion approved under consent business) . Wampach/Clay offered Resolution No. 3220, A Resolution Proclaiming the Week of April 22 , 1990 volunteer week in Shakopee, and moved for its adoption. (Motion approved under consent business) . Dennis Kraft reviewed the legislative policy committees for the League of Minnesota Cities which are currently seeking new members. Any Councilmember interested is to notify him. Cncl . Wampach asked the council to hear what Herb Dallmann has to say about the assessment on his alley. Mayor Laurent said this was a judgment call and a hard decision for the Council to make. The City Engineer said he had discussed this issue with Mrs. Dallmann. The two options for assessment were front lot and per lot assessments. The Council decided to go with a per lot assessment at the public hearing when the improvement was ordered. Mr. Herb Dallmann, 320 East 7th, addressed the Council saying he feels that assessing per lot is very unfair for him since he has only 60 front feet of property and is being assessed for property he does not even use. Proceedings of the April 17, 1990 City Council Page -2- Charles Luebke, 317 E. 8th Avenue, said he also feels it is very unfair to assess per lot instead of per foot the way it should be. He said he does not even drive a car and does not even use the alley. Roland Johnson, 726 Spencer Street, said he has an entrance to his driveway from the alley which he hardly ever used in the 40 years he lived there and he was in favor of paving the alley and paying his share. Discussion ensued on the letter received from Jeffrey Peterson, Dept. of Corrections, requesting a local governmental agency to host a secretarial contract for the hiring of a 1/2 time clerk typist I. They would reimburse the agency 100% for the salary. They have the money but do not have the position available through the State. There was a number of concerns brought up by Councilmembers on liability for the employee under workmen' s comp and insurance liability. Sweeney/Clay moved to authorize the City Administrator to enter into a contract with the Mn Dept. of Corrections. Motion fails unanimously. Wampach/Clay moved to concur with City policy and direct staff to send a copy of the letter from Mrs. Darlene Heuring to the City' s insurance company. (Motion approved under consent business) . Wampach/Clay offered Resolution No. 3221, A Resolution Amending Resolution No. 3160, Adopting the 1990 Fee Schedule, and moved for its adoption. (Motion approved under consent business) . Barry Stock reviewed the counter proposal from the City to the Stans Foundation. Clay/Sweeney moved to authorize the appropriate City officials to submit the revised proposal concept to Mr. Stans and the Stans foundation for further consideration. Discussion followed with Cncl. Vierling having a concern on item No. 6 saying the City will construct a facility. Cncl. Sweeney spoke against the action saying it was the long range cost to the City that concerns him and he could not see the benefit to the City. Cncl . Wampach said he feels the City should not be in the museum business. Motion failed unanimously. Cncl . Vierling mentioned that maybe in could be suggested to Mr. Stans to pursue something with Murphy's Landing. Vierling/Sweeney moved to inform Mr. Stans and the Stans Foundation that the City of Shakopee cannot proceed with a museum project at this time. Motion carried unanimously. /6 Proceedings of the April 17 , 1990 City Council Page -3- Vierling/Clay moved to authorize the appropriate City staff to retain Denny' s Fence to install a new fence at Tahpah Park for a cost of $2 , 100. Motion carried with Cncl. Sweeney opposed. Clay/Vierling moved to approve the applications and grant "On Sale" , "Off Sale" and "Sunday" intoxicating liquor licenses to Canterbury Concessions, Inc. 1100 Canterbury Road, contingent upon the issuance of the Class B Operators License by the Racing Commission. Motion carried unanimously. Sweeney/Vierling moved to table the Fiscal Disparities Option for TIF Districts 3 and 4 . Motion carried unanimously. Mayor Laurent called a recess at 8 : 20 p.m. Mayor Laurent reconvened at 8: 30 p.m. Dennis Kraft reviewed the proposed policy regarding use of City vehicles. He said the only uses clearly justified are Police Chief; Fire Chief; and Public Works Director (which will be monitored) . Vierling/Sweeney offered Resolution No. 3226, A Resolution Amending the City' s Policy for City Vehicles, and moved its adoption. Motion carried unanimously. Wampach/Clay moved to approve the abatement of the code 60 pay 1990 principal and interest for parcels 27-905013-0 , 27-117002-0 and 27- 905021-0 in order that the assessments will continue to be deferred in accordance with Resolution No. 2450. (Motion approved under consent business) . Dave Hutton said the County is inquiring as to whether or not the City of Shakopee desires sidewalks on Apgar Street from 10th Avenue south to the proposed Shakopee Bypass. If the City desires sidewalks, the City will have to pay for them. Sweeney/Zak moved to direct the Public Works Director to notify Scott County that sidewalks will not be requested as part of the County Road 77 Reconstruction Project currently under design by the County. Motion carried unanimously. Dennis Kraft said that two bids were received for the pool remodeling job that is proposed to be done by May 1, 1990. Cncl . Clay said he feels that maybe waiting one year would be to the best interest of the City and also getting further justification. Cncl . Vierling said she feels the City should maintain the assets that they have and should have the work done now without delay. Proceedings of the April 17, 1990 City Council Page -4- Sweeney/Vierling moved to table remodeling the swimming pool until June 5th for further justification from the Community Recreation Dept. Motion carried with Cncl . Vierling opposed. Clay/Wampach moved to approve the bills in the amount of $263 , 255. 33 . Motion carried unanimously. Dennis Kraft reviewed the request for purchase of a skid mount grass fire rig system. It comes in at $1, 050 over budget and the Fire Chief is requesting that that amount come from a $7, 000 budgeted item which was for hazardous material suits which were donated to the Fire Department. Fire Chief Ries was present and addressed the council on this issue. He said they are not asking for any additional money just money to be transferred. Cncl . Clay said that there have been numerous donations made by companies and if the City does not also contribute that it may hinder other companies as doing so in the future. Cncl. Sweeney said he would like justification as to why this would have to be purchased this year and would be in favor of tabling his item. Mr. Ries responded by saying he feels the City' s grass rig is very detrimental in fighting grass fires this summer and that it is on its last leg. Zak/Vierling moved to purchase the skid mount grass rig system from Custom fire Apparatus for the amount of $14 , 950 . 00. Motion carried with Cncl . Sweeney opposed. Vierling/Zak moved to have the appropriate funds transferred for purchase of the skid mount grass rig system. Motion carried unanimously. Wampach/Clay offered Resolution No. 3223 , A Resolution Restricting Parking on Adams Street (Municipal State Aid Street 100) from 6th Avenue to 3rd Avenue in the City of Shakopee, Minnesota, Project No. 1990-3 and moved for its adoption. (Motion approved under consent business) . Wampach/Clay offered Resolution No. 3224, A Resolution Amending Resolution No. 3071, A Resolution Adopting Assessments Downtown Streetscape Phase I Parts 1 and 2 Project 1987-2 , and moved for its adoption. (Motion approved under consent business) . Wampach/Clay offered Resolution No. 3225, A Resolution Amending Resolution No. 3129, A Resolution Authorizing Issuance, Awarding Sale Prescribing the Form and Details and Providing for the Payment of $3 , 600, 000 General Obligation Tax Increment Bonds, Series 1989A, and moved for its adoption. (Motion approved under consent business) . /a Proceedings of the April 17 , 1990 City Council Page -5- Wampach/Clay offered Resolution No. 3222 , A Resolution Vacating Utility and Drainage Easements within Outlot A and Lot 8 , Block 1, Canterbury Park 1st Addition, Scott County, Minnesota, and moved for its adoption. (Motion approved under consent business) . Dave Hutton reviewed the Shiely Project. He said they are trying to come up with an approximate cost of pumping water from Shiely to Prior Lake and Dean' s Lake to determine if it would be feasible to spend the $1500 to add the O' Dowd Lake area to the feasibility report. He said he will bring this item back in 2 weeks when they have their cost estimates done. Dennis Kraft reviewed the status of the proposed Board of Review. The deadline date for applications was set for April 20 . Their first meeting is scheduled for May 22 . Vierling/Wampach moved to accept the letter of resignation from Gene Foudray from the Planning Commission with regrets and have the appropriate Resolution prepared. Motion carried unanimously. Dennis Kraft said the City has made a commitment to the Minn. Dept. of Transportation in the amount of $1, 900, 000 for the 169 bridge project. The legislature in its 1989 session proposed a cutoff date of April 8 , 1990 for issuing bonds supported by the older in place TIF districts, and as a result the city sold bonds late last year for this project. MnDOT is not in a position to accept the funds yet and we would like to get the money to them. The City Engineer said they cannot accept money from communities until they have a contract for the project. The City is now working on an agreement with MnDOT so they can accept the money from the City. Cncl. Wampach asked if the time table was on track. The City Engineer replied that there has been no big delay. The City Engineer reviewed the Heritage Place 2nd Addition Watermain issue. He said the developer was required to make a sewer and water crossing at Ruby and Vierling Drive as part of the street improvements for this subdivision. As part of the Developer' s Agreement for this plat, this watermain crossing was also included with the Vierling Drive watermain project, and the City will be collecting assessments on it when the building permits are issued. The developer installed the watermain initially and paid for it on his own accord. He is now requesting reimbursement for his original watermain crossing costs which amount to $7 , 591. 00 . This will not amount to any net loss to the City of Shakopee. Wampach/Vierling moved to direct the appropriate City staff to reimburse Heritage Development Inc. a total amount of $7 , 591. 50 for the watermain crossing at Ruby Lane and Vierling Drive. Motion carried unanimously. Proceedings of the April 17, 1990 City Council Page -6- Cncl . Wampach said he has a concern on the number of trees being taken down on Lewis Street. The City Engineer said the amount of trees that will be removed are four from the entire project. Two of which are almost directly on the sidewalk. He said there will be a neighborhood meeting with the contractor for any questions that residents may have. Cncl. Clay asked about the possibility of curving a sidewalk around a tree to enable the City to keep the trees. The City Engineer said that part of the problem is that some trees are already encroaching onto the sidewalk with their roots. The City is trying to keep as many trees as possible. The City Engineer invited any Councilmember interested to meet with him at the site. Mayor Laurent called a recess for the Executive Session at 9 : 30 p.m. Mayor Laurent reconvened the Council meeting at 11: 03 p.m. Mayor Laurent adjourned the meeting at 11: 03 p.m. Judith S. -Cox r- City Clerk Carol Schultz Recording Secretary cONSENT /Io April 24 , 1990 • Barry Stock Assistant City Administrator APR 51990 City Hall Shakopee , MN 55379 - Dear Mr . Stock: In the dissolution matter of the Joint Powers Agreement I am unconvinced that the participants in the Community Rec program and this community are being satisfactorily served by the failure of the proposed resolution discussed and approved at last night' s meeting of the CDC and Recreation Board to provide continuity of program and policy. I voiced this concern at the meeting as did Mr . Johnson and was told by you that to include such a statement would tie the hands of a new board in setting policy. Although it is true that the first order of business of the new advisory board could be to recommend that the policies be adopted , it is also true that the City Council could make an initial statement adopting the current recreation program, policies and procedures as are now in place in conjunction with the resolution . This in the long run would save considerable expense of staff time in reviewing and reconstructing a new set of recreation policies with an inexperienced board . Acceptance and adoption of the current system by the Council would allow for a guarantee to the users and to the staff of continuity and a smooth transition while still leaving open the opportunity for the new advisory board to suggest changes to those policies over a period of months or years. Furthermore , to do so would be a vote of confidence and appreciation to those volunteers who have given time over the last thirty-five years in helping to develop the current recreation policies . They appear to be working very satisfactorily and successfully. In the eagerness and concern of the sub-committee in reorganizing the existing departmental and staffing structure , I believe this important step has been overlooked and treated much too indifferently. ret , Pat Sheldon cc: Dennis Kraft Dr . Gayden Carruth Mark Miller Paulette Rislund Recommended Action: Move to receive and file the letter of 4/24/90 from Pat Sheldon requesting Council to adopt the current recreation program, policies and procedures as are now in place. APRIL 27, 1990 TO: MAYOR LAURENT AND SHAKOPEE CITY COUNCIL MEMBERS FROM: BILL PREISS, SHAKOPEE YOUTH BASEBALL/SOFTBALL ASSOCIATION PRESIDENT SUBJECT: FUTURE CONCERNS OF RECREATIONAL SERVICES & FACILITIES Dear Mayor Laurent and City Council Members: As a resident of the City of Shakopee, a parent, and the Co-Chair of the Shakopee Youth Sports Coalition, I would like to bring to your attention a concern that many residents of our community have regarding the future of recreation programs, facilities and services. The Shakopee Youth Sports Coalition is a non profit organization made up of two representatives from four youth athletic associations. They include the Shakopee Youth Baseball/Softball Association, the Shakopee Basketball Association, the Shakopee Youth Football Association, and the Shakopee Mat Cub. The purpose of this organization is to raise funds for its programs within the Shakopee community. As a collective group, we served over 1,200 children in our programs in 1989. We have over 300 volunteers putting in many hours coaching, running concessions, officiating and transporting kids to their games. In the last four years, the member organizations of the Shakopee Youth sports Coalition have raised and donated to the community over$57,396.00. See addendum attached. Our youth athletic associations are concerned about the raising cost of running these programs and may not, in the future, be able to continue at the level of its present financial participation. We are concerned about the possible loss of support services we have received from Shakopee Community Recreation. We want to encourage the City fathers to continue its efforts to provide a quality environment for recreation. This can be accomplished by maintaining the same level of good service Shakopee Community Recreation now provides. //5ZceJrel 11 , ill Preiss /4( EXPENSES $ 3,000.00 RENNOVATION FIELDS (SWEENEY, PEARSON & SR. HIGH) 811.00 BACKSTOP ON CITY PARK FOR BASEBALL DIAMOND 633.00 SUPPLIES NEEDED FOR JR. HIGH WRESTLING 888.00 BATTING CAGE AT TAHPAH PARK 500.00 BUS TRANSPORTATION FOR BASEKETBALL/YEARLY 7,500.00 DONATION TO SR. HIGH WEIGHT ROOM 1,000.00 RENTAL OF GYM SPACE FROM WRESTLING 335.00 TRANSPORTATION FOR VOLLEYBALL TEAM 1,209.00 PAYMENT TO CITY FOR RESURFACEING BASKETBALL COURT AT HIAWATHA PK. 750.00 FOOTBALL PANTS AND HELMETS 3,628.00 FOOTBALL EQUIPMENT /PADS, DOWN MARKERS ETC. 750.00 NATIONAL YOUTH SPORTS COACHES TRAINING (FOOTBALL/BASKETBALL/ BASEBALL/SOFTBALL/ YEARLY 7,000.00 DONATION BY FOOTBALL ASSN. FOR CONSTRUCTION OF FIELD AT TAHPAH 265.00 PORTABLE REST ROOMS AT VARIOUS FOOTBALL AND BASEBALL FIELDS/YEARLY 633.00 MATS, TAPE, UNIFORMS & KNEE PADS FOR WRESTLING 492.00 VARSITY TOSSBACK FOR BASKETBALL DONATED TO THE HIGH SCHOOL 3,737.00 PITCHING MACHINES AND GENERATORS 2,781.00 BASEBALL EQUIPMENT & UNIFORMS /YEARLY 1,902.00 JR. GIRLS SOFTBALL UNIFORMS 4,000.00 FOOTBALL DONATION FOR LIGHTING AT TAHPAH 1,864.00 3 POLES, BACKBOARDS AND RIMS FOR HIAWATHA PARK FROM BASKETBALL ASS. 2,215.00 BASEBALL FIELD BACKSTOP AT PERSON ELEM. FROM BASEBALL/SOFTBALL ASS. 4,700.00 3 BASEBALL FIELD BACKSTOPS AT SWEENEY ELEM. FROM BASEBALL/SOFTBALL ASS. 1,100.00 DONATION FOR AN ICE MACHINE AT THE SR. HIGH 2,015.00 UNDERGROUND WIRING AT SWEENEY ELEM. FOR PITCHING MACHINES 1,500.00 YEARLY DONATIONS TO DOLLARS FOR SCHOLARS 2,700.00 REPLACEMENT OF FOOTBALL EQUIPMENT FOR GRADES 5-8/PER YEAR This is only a partial and very incomplete list of some of the expenses of four activities (baseball/softball, football, basketball & wrestling) There are also numerous miscellaneous cost in equipment, field maintenance and enhancement, registration fees in various leagues and certification of coaches, all of which are needed for the safety and well being of children. Numerous hours are volunteered each week maintaining equipment as well as the facilities we use. )74:: April 26, 1990 Ms. Judy Cox, City Clerk City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Re: Damages caused to Nelson Apts. from City Sewer blockage, March 30, 1990. Dear Ms. Cox: I would like to be put on the agenda for the May 1, 1990 City Council Meeting to discuss the claim for damages incurred at Nelson Apartments at 1307 E. Shakopee Avenue from a blocked city sewer main. Date of damages: March 30, 1990. lL------------ J h R. Nelson elson Apts. 162 Limestone Drive Shakopee, Minn. 55379 mn INTERNAL MEMO FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR/ C %- SUBJECT: SEWER BACKUP AT JOHN NELSON PROPERTY DATE: MARCH 30, 1990 I received a phone call today at City Hall at approximately 9:15 a.ri. from John Nelson regarding a sewer back up at his ap:: rtr;lent building at Shakopee Ave. and C.R. 17 (Northwest corner) . John asked if it could be a City sewer problem. I told him it may or may not be our sewer, but that I doubted it since we had recently cleaned out this sewer within the last year. He asked if I could check it out. I told him I would send someone right up. I called Harry on the radio. He said he would go right out and look at it with Joe. They were out there by 9:30. John Nelson then called me back at Public Works around 9:35 - 9:40. He stated that it was the City's problem and asked what I was going to do about it. I stated that my crew was up there right now cleaning out the sewer. He then demanded that I come up to document all the damage. I stated that he should document the damage himself and also keep any receipts of expenditures to turn in to the insurance company. I then stated that I would get someone up there to look at the damage, but that it may not be myself since I was fairly busy. I then called John DeLacey at Engineering and told him to get the camcorder, pick me up at Public Works and we'd both take a look at it. John and I were up there by 9:45. Harry and Joe were trying to jet out the sewer. It was plugged at the manhole on Shakopee Ave. just east of C.R. 17. We later found out that a board had gotten jammed in the pipe and was blocking the flow. Upon inspection of the basement, all of the water had already been cleared up. The carpet and floor in the apartments were damp, though. Nelson indicated that there was 3" of water on the floors at one time. Nelson also indicated that he talked to Karkanen at 8:00a.m. this morning. I asked him if he had reported a sewer claim then. He said no. I later asked Jim what they talked about. Jim indicated that Nelson came down here asking if we had any pumps he could use and also the names of contractors for rodding out his service line. According to Jim, Nelson immediately left after this brief discussion. Jim indicated that Nelson did not indicate he had a sewer backup. The actual problem in the line was a 1"x3"x21" board that got hung up on an offset joint. The offset joint is located at the first joint on the "T' pipe from the drop. The offset was about 1"-2". There was also quite a grease buildup. Harry and I will be contacting Al Reiback to dig up and correct the offset joint. This will not be able to be repaired until the asphalt plants open in early May. This offset joint in this pipe is no worse than many other clay sewers in Shakopee that need replacing with PVC pipe. These sewers are normally replaced at the time the streets are reconstructed and the entire line is replaced. If this board had not gotten hung up, this sewer would still have functioned properly. Due to the sewer back up occurring though, I will be scheduling the repairs on this one joint as soon as construction permits. SEWER STOPPAGE REPORT No. 3C Date 3 — 30 — 9 6 Time i- I C Emergency? Yes X No By Location 4.,t1 RQ S 12 apt-e 14.c. Reported problem W Q-fee L U ^- - cf w e ..i l Property Owner ren iec � 1\.1 A Is ° So, Field report: Completed by Tt �-- Manholes checked 14°'`-"' it.Lik RAZ Silk ct v h /es "7tL 1...t% es /- Action Actiion by crew tet t�Q L ;r 1.0 Time Completed 1 0 ;.,3 a i Apparent Trouble s y+-. a ° <-3, -661 -r ! X 3 rPv �LLOwT ^ " I 0 r1/ P' Owner's Statement: N 0 Remarks: 73®a.-Ak w q 1 GAB Business Services Inc 9531 West 78th Street Suite 220 / / G Eden Prairie,Minnesota 55344 Telephone 612-942-9818 Branch Office April 24, 1990 John R. Nelson 1162 Limestone Drive 'i`. 9 i6•!s..1Cw,<Y , Shakopee, Minnesota 55379 APR 2 5 1990 Insured: City of Shakopee CiTY0F,aw Date of Loss: 3-30-90 GAB File #56527-17703 • _ . or.q.CaTIM OF SEAMS • jom- y A Dear Mr. Nelson: Following our telephone conversation I followed up with the city in regards to the sewer backup at the rental property you own at 1307 Shakopee Avenue. I was informed by the city engineer that city employees found a 2 x 4 in the city line which was causing the blockage. He said it was most likely from a construction area approximately 4 or 5 blocks from your rental property. He said he would not doubt if some kids had probably put it in there. The wood blockage was confirmed in our telephone conversation. In order to pay for any claim under the city's insurance policy I must first have liability on their part. Since they were not responsible for putting the 2 x 4 in their line and had no way of knowing that it had been put there, I do not feel that they could be held responsible. You may have a claim against the contractor who was apparently doing the building but not against the city. I must respectfully deny your claim in its entirety. Sincerely, Thomas M. Felcyn Adjuster TMF/pm cc: Capesius Agency Inc. P.O. Box 97 Shakopee, MN 55379 cc: Judy Cox, City Clerk City of Shakopee, 129 East First Ave. ,Shakopee, MN 55379 /. z ADMINISTRATIVE POLICY NO. 50 c ri oz ati°n' �II c „1 Subject: Bodily Injury or Property Damage - Will the City pay the Bill Dated Adopted: 7/5/88 City Council Info Item 10/4/88 Source of Authority: City Council The City of Shakopee like all businesses carries insurance to cover citizens who are injured or who own property which is damaged when the incident is the fault of the City. The City's insurance policy requires that the ' insurance company shall determine if the City is at fault. In order to conclude that the City is at fault, the insurance company/adjuster must determine that the City has been negligent. If you believe that you have been injured or have received property damage because of the negligence of the City, please follow these guidelines adopted by the City Council : 1) Contact your own insurance company - homeowners, car, or health, depending on the situation. 2) If you or your insurance company believe the City is at fault, contact the City's insurance company, Sue Sichmeller of Capesius Agency, 129 Holmes Street, 445- 1922 . [If the injury/damage is a result of a construction project, the contractor's carrier should be contacted. Call the City Clerk to learn the name of the carrier. ] 3) If the issue is not resolved by the insurance company/adjuster to your satisfaction, you are "encouraged" to recontact Sue at 445-1922 and/or seek relief from the courts. District Court, or Small Claims Court (Small Claims Court has a $17 . 00 filing fee and prohibits use of an attorney. The amount of the claim must be under $2 , 000. 00) . This is the procedure the Shakopee City Council wishes to use so that a disinterested third party can decide who should pay for the injury or damage. 4) City Council has designated the City Clerk as staff coordinator for citizens claims. Councilmembers thus do not individually get involved in claims. NO CITY EMPLOYEE HAS ANY AUTHORITY TO IMPLY TO YOU THAT THE CITY MIGHT PAY THE BILL OR THAT THE MATTER WILL GO TO THE CITY COUNCIL FOR A DECISION. i _ , L --( M LOSS CONTROL c I QUARTERLY 1 LI I League of Minnesota Cities 1 T ! j Spring 1990 A publication of the League of Minnesota Cities Insurance Trust No. 8 More on sewer back-ups by Peter Tritz, LMCIT Administrator ' The January, 1990 Loss Control reimbursements from its own funds. ligent, but the city would pay if j Quarterly contained an article discuss- The LMCIT liability coverage coy- something other than city negli- , ing the factors that determine whether ers only the damages for which the gence had caused the back-up. or not a city is liable for damages city is liable in tort. It does not Thus, it would be to the city's caused by a sewer back-up. The city is cover payments that the city corn- advantage to have been negligent. liable only if the city's negligence mits itself by contract to make to LMCIT might find it difficult to get caused the sewer back-up. But many another party. (LMCIT does cover the information needed to defend a homeowners' insurance policies don't contractually assumed tort liability, See "Sewer back-ups,"page 27 cover damages caused by sewer back- but that's a different issue. That ups. When the back-up wasn't a result coverage protects the city when the of city negligence, the homeowner city assumes another party's tort •e, ' tj 4j/ , , might have to cover the damage from liability to a third party—in an toI his own pocket. By shopping around indemnification clause in a contract, with different companies and/or agents, for example.) ' � : ¢ • the homeowner may be able to find a 2. It is a potentially unlimited financial policy that will protect against this risk. risk to the city. While the city could ,,o; • + , Some cities have considered adopt- limit the amount it will reimburse e°M� ing a policy of paying for all damages each homeowner, there's no way to „,• + - : .. caused by sewer back-ups, whether limit the number of homeowners caused by the city's negligence or not. that could be entitled to reimburse- J \''\ •`�,\' ,. ', The city probably has the legal power ment. Imagine an exceptionally ..... to adopt this kind of policy. You'd do it heavy storm that not only floods the ' % \\,, by making it part of the contract sewers with infiltrated stormwater 1 _ between the city and the sewer user. but also knocks out power to sewer .. ' That is,_you'd specify in the sewer lift stations. It's not hard to imagine ordinance that in return for paying the a couple of hundred homes with specified fee, the property owner $5,000 or $10,000 of damages Special city events would receive two things: sewer ser- apiece. byPatricia Deshler, LMCIT vice and reimbursement for damages 3. The city would have to develop a resulting from sewer back-ups. The system for evaluating how much is With summer just around the corner, I city couldn't legally make the payments owed each property owner. The cities will no doubt have many activities unless the city had contractually city would face the potential for or special events taking place. When ' i assumed a duty to do so; to make disputes about the actual value of considering liability coverage for these payments that are not owed either the homeowner's damaged prop- occasions, you can refer to Peter Tritz' contractually or in tort is to make a gift erty. While a reimbursement policy article in the June 1989 edition of Min- of public funds. might avoid some conflicts with citi- nesota Cities entitled, "Special Events: While the city probably has the legal zens, it might create some others. Does your city have liability cover- authority to adopt a policy of reimburs- 4. Some homeowners' insurance poli- age?" This article includes what events ing property owners for all sewer back- cies cover sewer back-up damage. are covered, who is covered, and sug- . up damages, city officials should care- In those cases, the city would have gestions on what the city can do about fully consider the financial implications. to reimburse the homeowner's these issues. If you have further There are several points to keep in insurer if the insurer paid the claim. questions, please contact LMCIT for mind before committing the city con- 5. A reimbursement policy would cre- information. If you would like copies of tractually to pay for sewer back-up ate a conflict between the city and this article, call Patricia Deshler at damages. LMCIT. LMCIT would pay sewer 612-227-5600. 1. The city would have to pay these back-up damage if the city was neg- Have a safe and enjoyable summer. April 1990 25 Loss Control Quarterly Page 3 1l C Sewer back-ups, continued Loss Control -- - Workshops negligence claim because much of encourage more insurers to offer Scheduled that information would have to come homeowners better property insurance from city officials—and it would be rather than the city itself getting into to the city's disadvantage to provide the business of insuring the home- LMCIT is gearing up for its safety it. To minimize these problems, owner against one particular kind of and loss control workshops again this LMCIT would probably have to put property risk. spring. This year the all-day adminis- a substantial deductible on the city's Cities are welcome to distribute cop- trative track will feature: liability coverage for sewer back-up ies of the article from the January Loss • conciliation court claims. Control Quarterly to citizens to help • dog and animal control 6. If the city is going to pay off anyway inform them about this issue. If you'd • festivals and special events even when the employees have been like copies of that article to distribute, • injury management and dealing with doing a good job of maintaining the contact Kristi Haselman, LMCIT, 183 the injured employee sewers, the employees quite rea- University Ave. E., St. Paul, MN • hiring and firing sonably might conclude that it 55101; 612-227-5600. • ergonomics doesn't really matter if they do a • sick building syndrome E good job or not. , The half day public works track will I No city official enjoys having to say Park Rapids implements feature: to a citizen, "The city's not responsi- new seat in police cars • common employee hazards ble for your damages because theb David Volden • wastewater treatment plants Y sewer back-up wasn't caused by city • underground storage tanksPark Ra Chief of Police, ids negligence. We're sorry but you're on P snowplowing your own." But paying for all sewer In 1987 after becoming concerned The half day recreation track will back-up damages regardless of fault about.the number of complaints and, in feature: isn't necessarily the best way for the some cases, the loss of time from work • liability for groups using city-owned city to address that problem. It's a from aggravated back problems, law facilities substantial financial risk to the city, and enforcement officials began looking at • training and certification of volunteer while it might eliminate some conflicts the seating available in squad cars. coaches with citizens, it could creat e other (Jennifer L. Kelsey, Ph.D., in the • skateboards problems. American Medical Association Book of • ballfield issues A better solution is to try to provide Back Care stated that people who The half day firefighter track will the citizens with the information they spend half or more of their job time feature: need in order to protect themselves. driving a motor vehicle are up to five • safety considerations for firefighters - - - • fire department fundraisers Property owners need to understand times more likely to herniate a disc P � 1) that the city is not always legally than other people.) It became apparent • controlled burns ; responsible for damages caused by that the car manufacturers demon- • racing to the fire sewer back-ups; and 2) that protection strated very little concern over proper • hiring and firing of firefighters against these kinds of damages is avail- seating in squad cars as the seats would Workshops will run from 8:30 a.m. able from some, but not all, companies break down in a very short time. to 3:30 p.m. at the following locations: selling homeowners' insurance. I found at that time the State Patrol April 18 Shakopee If more homeowners know that they was experimenting with two Recaro April 25 Grand Rapids might need this coverage and ask their police seats. Recaro had been manufac- May 2 Austin insurance agents and companies for it, turing seats for race cars. They have May 11 St. Cloud perhaps more insurance companies will branched out to manufacturing seats May 31 St. Paul respond to the demand. The risk to the for trucks, specialty seats, and now June 6 Thief River Falls homeowner of damage from a sewer special seats for law enforcement. If you haven't received your regis- back-up is, after all, a property risk. The seats are constructed with steel tration information or if you have ques- There seems no convincing reason for and high density foam that will not tions, call Brenda Piatz at LMCIT,612- homeowners' insurers to exclude this break down. The seat is designed to 227-5600. risk or treat it any differently from any be moved from squad car to squad car. of the other risks to the homeowner's The seat our department is using has property been re-upholstered once and shows Some states, in fact, require home- no sign of breaking down. owners' insurers to include or at least Response from patrol officers has offer this coverage. Companies that been favorable. They feel they have offer it in Minnesota often charge very had fewer back problems since we little or no additional premium for the added the seat. The cost of the seat is coverage. It seems preferable to try to approximately$600. 27 April 1990 MR CONSENT lid VALLEY INDUSTRIAL REALTY April 11, 1990 Mr. Dennis Kraft City Administrator City of Shakopee 129 First Avenue E Shakopee, MN 55379 RE: Subdivision Approval for the Plat of Canterbury Park 3rd Addition Dear Dennis: In December of 1989, we requested a 90-day extension for the filing of the above-referenced plat. On December 19, 1989 the City Council for the City of Shakopee passed a motion granting this extension. Scottland Inc. , the owner of the land which is a part of this plat, is currently operating under a Chapter 11 Bankruptcy. At the time of the request, we believed the extension would accommodate the time necessary to work through the complex issues surrounding this plat as it relates to the bankruptcy proceedings. To date, we have been unable to resolve these problems, and therefore request an additional extension of time in which to file the plat of Canterbury Park 3rd Addition. After consulting with Scottland's bankruptcy attorneys, we believe the items that need to be resolved for us to file the plat of Canterbury Park 3rd Addition will be addressed within the next 90 days. We therefore respectfully request the Council give consideration to granting an additional 90 days in which to file the plat of Canterbury Park 3rd Addition. We apologize for any inconvenience this request may cause the City of Shakopee. The ability to accomplish "business as usual" while operating under a Chapter 11 Bankruptcy is more limiting than we had earlier believed. Thank you for your attention to this matter. es ectfully, on R. Albinson Broker/Manager ACTION REQUESTED: Move to grant the developer of Canterbury Park 3rd Addition an additional 90 days to file the Final Plat with the County 1244 CanterburyRd., P.O. Box 509,Shakopee,MN 55379•Bus.: 612-445-3242 cO \1SENT MEMO TO: Dennis Kraft, City Administrator 0` FROM: Douglas K. Wise, City Planner RE: Canterbury Park 3rd Addition0 DATE: /9 �'� �C�L 0• CD' INTRODUCTION: The City has received a request from Valley Industrial Realty to extend by 90 days, the 180 day time period for filing of a Final Plat after approval of the plat by the City Council. The City Code states that if a plat is not filed within 180 days after approval by the Council, the Council may rescind it' s approval. BACKGROUND: On June 20, 1989, the City Council approved the Final Plat for Canterbury Park 3rd Addition. City Code Section 12 . 03 , Subd. 4F states "If the plat is not filed within 180 days after approval by the Council, the Council may rescind it' s approval and shall notify the Scott County Recorder/Register of Titles" . Although the City Code does not list criteria for determining whether the time period for recording of a plat should be extended, in the past, the City has made the determination on the basis of whether changes have occurred, relating to the plat, which may necessitate the City reviewing the plat again. The City Staff is not aware of any changes that have occurred in the area of the proposed plat that would necessitate a new review and approval of the plat by the City at this time. ALTERNATIVES: 1. The City Council can pass a motion extending, by an initial 90 days, the 180 day time period for recording of the Canterbury Park 3rd Addition Final Plat. 2 . The City Council can pass a motion extending, by a different period of time, the 180 day time period for recording of the Canterbury Park 3rd Addition Final Plat. 3 . The City Council can pass a motion to not extend the time period for the developer to file 180 day time period for filing of the Final Plat for Canterbury Park 3rd Addition and require the developer to resubmit the plat for re-approval by the City. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REOUESTED: Pass a motion granting the developer of Canterbury Park 3rd Addition an additional 90 days to file the Final Plat with the County. .).1 i9 ftit I3a� MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Proposed Park Department Organizational Structure DATE: April 24, 1990 INTRODUCTION: Since February a Subcommittee of the Community Development Commission has been reviewing alterative organizational structures for the Recreation Department. This action was taken as a result of the Shakopee Board of Education' s decision to discontinue the Joint Powers Agreement for Community Recreation, effective December 31, 1990. The purpose of the Subcommittee was not to resolve policy, procedural or budgetary issues as they relate to park development and recreation programming. The intent of the Subcommittee was to have policy and procedure considered and discussed by the newly formed board. On April 12 , 1990 the Subcommittee unanimously endorsed an organizational structure creating a Park and Recreation Department and resolution establishing a Park and Recreation Advisory Board. (See attachment #1) The proposed resolution sets forth the perimeters and areas of responsibilities of the new Park and Recreation Advisory Board. Shown in attachment #2 is an organizational flow chart which illustrates how the proposed Park and Recreation Department and Park and Recreation Advisory Board would fit into the City' s existing organizational structure. BACKGROUND: Shakopee Community Recreation was created in 1954 , through a joint effort between the Shakopee Schools and the City of Shakopee. The Shakopee Community Recreation Board was established as a quasi independent agency. The Board has the authority to establish policy and oversee the general operation of this agency. This is accomplished through a working relationship between the Shakopee Public Schools and the City of Shakopee. These two bodies provide both facilities and financial support. Organizational Structure and Responsibilities Prior to investigating alternative organizational structures for the Park and Recreation Advisory Board the Park Development Subcommittee felt it was important to review the existing organizational structure and the existing responsibilities of both the Board and staff. Following this review, the Park Development Subcommittee decided that each of the following areas of responsibility should be a function of the new Park Advisory Board with the understanding that the new Board would be advisory in nature: 1 / 3 1. Land Acquisition 2 . Park Dedication Fees 3 . Facility Development 4 . Capital Improvement Programming 5. Grants and Contributions 6. Networking 7. Policy Development 8 . Facility and Activity Scheduling 9 . Recreation Programming 10. Program Fees and Operating Budget The Subcommittee felt that the following items should be coordinated between the Public Works Director and Park Director: 1. Maintenance 2 . Landscape Design 3 . Forestry Alternative Organizational Structures The Park Development Subcommittee reviewed the following six alternative organizational structures: 1. Add a Park and Recreation Department to the City' s current organizational structure with Park Maintenance to continue under Public Works. 2 . Park and Recreation Administered under Public Works. 3 . Add a combined park and recreation division to the City's current organizational structure which would include Park Maintenance. 4 . City withdraw from administering recreation programs. 5. Joint Powers Agreement with neighboring communities. 6. Community Education, Recreational Programming and Park Maintenance under one joint powers department. From this list, the Park Development Subcommittee narrowed the options down to alternatives #1, #2 and #3 . Representatives from the Park Development Subcommittee then met with both the Public Works Director and Park Maintenance crew to gather input regarding their thoughts on the present organizational structure and any future structure. Both parties independently agreed that under the current circumstances they preferred to have the City of Shakopee create a separate Park and Recreation Dept. with Park Maintenance continuing under the supervision of the Public Works Director. They did however see a need for the development of communication methods between the Park Maintenance crew and the Park and Recreation Director. The Subcommittee then evaluated each of the three options, 2 / 3 selecting the first alternative as their preferred organizational structure. Enabling Resolution Development At this point in the process, the Park Development Subcommittee attempted to obtain enabling resolutions from other communities that have created Park Advisory Boards. The subcommittee used the information gathered to develop the proposed resolution. The resolution specifies the composition of the proposed Park and Recreation Advisory Board as well as it' s areas of responsibility. Community Development Committee/Community Recreation Board Joint Meeting On April 23 , 1990 the Community Development Commission (CDC) and Community Recreation Board (CRB) met in a joint meeting for a presentation on the proposed organizational structure and resolution. Following the presentation, each body met individually to discuss and act on the information presented. The two bodies concurred on their findings and are recommending to City Council the following action: 1. That the City Code be amended creating a Park and Recreation Advisory Board in accordance with the terms and conditions set forth in the Resolution. (Attachment #1) 2 . That a new Park and Recreation Department be created with the understanding that: a. The current responsibilities of recreation program planning and management be continued and led by a Director having department head responsibilities on a par with other heads of departments within the City' s organizational structure. b. Park and Recreation functions be coordinated and administered by this department in concert with the other appropriate planning boards, committees, and personnel within the City structure. c. Park Maintenance & Forestry shall remain the responsibility of Public Works and Park and Recreation Department input being readily accepted resulting in a "fair shake" at all times for parks and recreation functions. 3 3 Q. SUMMARY: If Council selects to approve the requested action as noted it would also be appropriate at this time to direct the appropriate City officials to advertise for candidates to serve on the Park and Recreation Advisory Board. It is the intent of the CDC and CRB that the new Advisory Board be in place as soon as possible in an effort to provide a smooth transition period. The existing Recreation Board will be solely responsible for administering recreation programs in place through December 31, 1990. ALTERNATIVES: 1. Approve the course of action as recommended by the Community Development Commission and Community Recreation Board. 2 . Amend the recommended course of action and move for its approval as amended. 3 . Table action pending further information from staff. 4 . Direct the appropriate City officials to advertise for candidates to serve on the Park and Recreation Advisory Board. STAFF RECOMMENDATION: Staff recommends alternative #1 and #4 . ACTION REQUESTED: 1. Direct the appropriate City Officials to prepare the necessary Ordinance Amendment establishing a Park and Recreation Advisory Board in accordance with the terms and conditions set forth in the Resolution proposed by the Community Development Commission and Community Recreation Board. 2 . Direct the appropriate City Officials to prepare the necessary Ordinance amending the City Code creating a new Park and Recreation Department with the understanding that: a. The current responsibilities of recreation program planning and management be continued and led by a Director having department head responsibilities on a par with other heads of departments within the City' s organizational structure. b. Park and Recreation functions be coordinated and administered by this department in concert with the other appropriate planning boards, committees, and personnel within the City structure. 4 / 3a" c. Park Maintenance & Forestry shall remain the responsibility of Public Works and Park and Recreation Department input being readily accepted resulting in a "fair shake" at all times for parks and recreation functions. 3 . Direct the appropriate City officials to advertise for candidates to serve on the Park and Recreation Advisory Board. 5 r3 "' Attachment # 1 A Resolution Establishing A Park and Recreation Advisory Board WHEREAS, the City Council of the City of Shakopee is the official governing body of the City of Shakopee and seeks to develop policies for the public good; and WHEREAS, the City Council believes that parks and recreation are essential to creating a community that is desirable in which to live; and WHEREAS, the Shakopee Board of Education voted on November 27 , 1989 to discontinue the joint powers agreement for Community Recreation between the Shakopee School District and the City of Shakopee effective December 31, 1990 ; and WHEREAS, a Parks and Recreation Advisory Committee can provide useful advice to the City Council in establishing policies and programs relating to parks, recreation and leisure services; and WHEREAS, a Parks and Recreation Advisory Committee can provide direction to City Council in regarding promotional activities that could be undertaken by the City to increase the awareness of the City' s parks and recreation programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that: 1. A Park and Recreation Advisory Board is hereby established, composed of seven (7) members, to be appointed by the City Council. One member of the Board may be appointed who is not a resident of the City of Shakopee but resides within either Jackson, Louisville, or Sand Creek Township. In appointing members to serve on the Committee, City Council shall attempt to include citizens from the community representing the following interests in the community: a. School b. Community Organization(s) c. General Public d. Senior Citizens 2 . Terms of the Committee shall be three (3) years in duration, to be calculated from Feb. 1, 1991. Terms of the initial members shall be evenly divided between one, two and three years as to provide orderly transition for new appointees in the future. 3 . The Committee shall continue to exist as long as the Council desires input on the areas of park and recreation. Upon resignation of a member, a new member shall be selected and appointed by the City Council, maintaining to the extent 13 �' possible the above listed interests in the membership of the Committee. 4 . Members of the Committee shall serve without compensation and shall not personally benefit from any projects of the Committee. They shall, at the first meeting in February or upon the seating of new appointees select a chairperson, vice- chairperson and a secretary from their own number with duties in addition to the Committee membership implied by these titles. The Committee will also adopt at this time a program of action for the up coming year to be submitted to the City Council for approval . A majority shall constitute a quorum for the transaction of business. Where not otherwise stated, business of the Committee shall be governed by Robert' s Rules of Order Newly Revised. 5. The Committee shall have the following charges: A. The Committee shall make recommendations to City Council regarding policies and procedures relating to the operation of parks and recreation programming. B. To make recommendations to City Council regarding park development including the maintenance and upgrade of facilities and equipment as well as location of new parks and what facilities they should include. The Committee shall make recommendations to City Council concerning park land acquisition procedures and park dedication requirements. C. The Committee shall be responsible for submitting an annual and five year capital improvement program outlining requested improvements to existing and proposed park lands prior to July 1 of each year. D. The Committee shall make recommendations and submit to City Council an annual operating budget and schedule for recreational program fees. Adopted by the Shakopee Community Development Commission and Shakopee Community Recreation Board on April 25, 1990. /3 ct. U C f ^-1 r—.1 1 i ; Oi ; i O m m mN U 1 U) 0 O 04 O > C 0 O a 0_ U co p U C > m C fn O p m O O >r ++ O w1 of a7, 'p - — `o. O E 1� >,p 0 L :+ o/ T7 v, 0 C C , P' -.0 -5 `UE E _ ° 7- Qf O = a EU 0 ¢ = U c r •`J 7 of 2 `2� EO U d - 0 •' C 0 — C 7 of CO a 7 ON a C 0v , = 0 C C of C 0 o ° CL 5 u U E >. -4—' c U L C U E--1 ~ +_, Z1:: 0 0 Q ° Cu. m �' o O o z _ m cn 0 = rd E-4 E 0 N 1 E--- T `T —T T T O 1s tib. G2 0 y -4- < — 3 u1) 4. CT C C°f c ° Cco +, co C 0 o O 0 E 3 C LI > L p 0 Q+ C E Q •a 0 L. C 0 o 0 C m W U m .a 7 per? N 01 C •_-. b o0i O �' '0C. C E — O 0'^ c E U aQ oa E UE I- E > UE 0 °�$ dCa? UU vU � U m SU d c O, v o 0, E < �. x .fit 0 o a_ E a •-» 0 m r 3 1 1 z CD 0 W U C N -. ( z /414_, CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: LeRoy Houser, Building Official and Barry Stock, Assistant City Administrator RE: Youth Building Panic Hardware DATE: April 25, 1990 INTRODUCTION: The Community Youth Building Committee (CYBC) has requested the City to install panic hardware to accommodate over night sleeping in the building. BACKGROUND: When the building was in the planning stage no one considered the possibility of using it as over night sleeping facility. consequently, no panic hardware was installed. It was agreed on at that time that over compensating for exiting width and the requirement that all doors would remain unlocked during the time of use would negate the need for panic hardware. I agree, that if the building is to be used for sleeping purposes with the doors locked, we do need panic hardware on the two required exit doors of this building. If the doors are kept unlocked during the overnight sleeping function, the installation of panic hardware is not necessary. For Councils general information this building is classified as a 2 . 1 Assembly building. This is a general assembly building without a stage and an occupancy of less then three hundred. Two exits with a width of 6. 0 lineal feet were required for this building. Five exits from the main floor was provided with a total exit width of 18 lineal feet. No panic hardware was required by code. Using the building for over night sleeping does change the picture. I do appreciate knowing about the change in occupancy classification from the conceptual design. It would probably head off problems for us in a panic situation in the future. I have obtained two cost quotations on the installation of the proposed panic hardware. The lowest quote obtained was for $780. 00 . No funds are currently budgeted for this item. Staff would recommend that the CYBC be encouraged to raise funds for said panic hardware and report any progress that they have made in raising funds for this item to City Council prior to July 1, 1990. This would coincide with the City' s 1991 budgeting process and in the event funds could not be raised from outside sources, City Council would have the option to budget for this item if they so desired. l (/`1.--/ ALTERNATIVES: 1. Request the CYBC to attempt to raise funds for the panic hardware and report any progress made back to City Council by July 1, 1990. 2 . Allow overnight sleeping on the main floor of the Youth building providing the appropriate fire lanes are kept open and doors kept unlocked during the overnight function. 3 . Prohibit sleeping in this building which would negate the need for panic hardware. 4 . Install panic hardware at a cost not to exceed $780. 00 . (Funding to be provided from contingency fund. ) RECOMMENDATION: Staff recommends alternative #1 and #2 . ACTION REQUESTED: 1 . Move to request the CYBC to attempt to raise funds for the panic hardware and report any progress made back to City Council by July 1, 1990. 2 . Move to allow overnight sleeping on the main floor of the Youth building providing the appropriate fire lanes are kept open and doors kept unlocked during the overnight function. / yb MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works DirectorlaY4/ SUBJECT: Timber Trails Subdivision DATE: April 25, 1990 INTRODUCTION: This memo concerns the street addressing within the Timber Trails Subdivision. BACKGROUND: The City of Shakopee has adopted a street addressing grid system such that First Avenue is the north-south axis and Holmes Street is the east-west axis. The street addresses increase as the properties go west from Holmes Street and also east from Holmes Street and the addresses increase as you go south from First Avenue. Using this grid system, all subdivisions that are adjacent to County Road 17 should have the following addressing; Any subdivisions going west of County Road 17 should have the street addresses decreasing and any subdivisions going east of County Road 17 should have the addresses increasing along the east-west streets. All subdivisions would have the addressing increasing as you go south on the north-south streets. For some reason when Timber Trails was platted and street addresses assigned, the addresses were not in conformance with this system but reversed. The street addresses in Timber Trails are increasing as you go west on the east-west streets. Timber Trails was platted in 1976. Now that other subdivisions are starting to develop around Timber Trails, i.e. Stonebrooke, it is quite apparent that the addressing within Timber Trails should be changed to conform with the standard grid system. As other subdivisions are platted and developed adjacent to the north and to the south of Timber Trails, their street addresses will conform to the City's grid system. Therefore with Timber Trails addressing being reversed it could pose a serious problem for emergency vehicles looking for a particular address and not being able to locate it due to non-conformance of the addressing. In addition, the post office and other citizens would not be able to locate addresses within Timber Trails as easily as the remainder of Shakopee. Staff is proposing that the addresses within the Timber Trails Subdivision be revised to conform with the City Standard Grid System. This will undoubtedly be met with some opposition from the residents within this subdivision due to the fact that they have had the same address for several years now and would need to revise their addresses on various items such as checkbooks, legal documents, etc. Lakeview Drive within Stonebrooke Subdivison is now being constructed and will match into Timber Trails, City staff must assign addresses within Stonebrooke. If the addresses within Timber Trails are not revised, the addresses in Stonebrooke will also have to be assigned in reverse direction in order to match with existing properties within Timber Trails compounding the problem. Therefore, while staff recognizes that this will cause an inconvenience to the residents within Timber Trails, the alternative solution would only compound the problem and result in future development having the wrong addresses. ALTERNATIVES: 1. Direct the appropriate City staff to revise the addresses in Timber Trails to conform to the City' s grid system. 2 . Direct staff to keep the addresses in Timber Trails as they are. 3 . Solicit input from the neighborhood prior to making a decision. RECOMMENDATION: Staff recommends Alternative No. 1, to revise the addresses in Timber Trails Subdivision to conform to the City' s grid system. Staff is already receiving requests for addresses within the Stonebrooke Subdivision and therefore it is imperative that this situation be corrected as soon as possible. If the City Council wish to solicit the input from the neighborhood, it is quite certain that there will be opposition to this change without changing the need to revise the addresses. ACTION REQUESTED: Authorize the appropriate City staff to revise the street addresses within Timber Trails Subdivision to conform to the City' s grid system and direct staff to notify all of the residents of this action. DH/pmp ADDRESS / 11( (11 MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVE HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: DIESEL PUMP REPLACEMENT DATE: APRIL 25, 1990 INTRODUCTION: The pump for the diesel fuel tank at the Public Works Garage has quit working and needs immediate replacement. BACKGROUND: The diesel fuel pump has quit working and needs replacement. Diesel fuel is used in all the fire trucks and several of the large Public Works equipment such as the front end loaders and grader. The City Mechanic has rigged up a temporary hand pump in order to keep the diesel fuel somewhat available, but the hand pump cannot be used permanently. Prior to rigging up the temporary hand pump, local gas stations were utilized for filling up the equipment with diesel fuel. Staff has obtained two quotes from pump suppliers to replace this equipment. The low quote was from Westside Equipment for a total estimated amount of $2485.00. This includes a new 14 gpm pump, a 10 key system, installation and an additional $100 to include an internal pulse system in case the City of Shakopee went to a computer card system in the future rather than the key system. Staff is currently reviewing the overall Vehicle Maintenance System for upgrading and as part of this review the feasibility of implementing a computerized system will be evaluated. Since this item is over $2000, it is considered Capital Equipment. The 1991 Capital Equipment Budget includes money to replace this pump as well as upgrade all of the underground storage tanks to meet new EPA standards. The Capital Equipment Budget needs to be revised to reflect replacing the pump this year rather than in 1991. According to the Finance Director, a budget amendment should be done to allow purchase in 1990. RECOMMENDATION: It is essential to have our diesel fuel pump working and available for City equipment. It must be replaced and therefore staff recommends replacement. 4 Since this item is over $2000, and not in the current Capital Equipment Budget, City Council must authorize the expenditure. The Finance Director also recommends purchase of this pump and also recommends amending the budget to allow purchase in 1990. ACTION REQUESTED: 1. Authorize the Public Works Director to replace the diesel fuel tank pump at an estimated expense of $2485.00 by Westside Equipment Company. 2. Direct the Finance Director to prepare a budget amendment Resolution in order to transfer adequate funds into the Capital Equipment Budget. CONSENT CONSENT / yCi Memo to: Dennis R. Kraft, City Administrator From: Marilyn Remer, Personnel Coordinator Re: Seasonal Engineering Inspector Date: April 23 , 1990 Introduction The Engineering Department has utilized seasonal/temporary employees to provide public works construction inspection during the construction season. Background Mr. Quinten (Mike) Hammer has been seasonally employed by the City as an Engineering Inspector since 1986 . He is available on a "as needed" basis not to exceed six months. This in compliance with PERA membership rules which allows exceptions for persons whose employment does not continue for a period longer than six consecutive months. The 1990 salary rate is $10 . 76/hr. with no benefits. Action Requested Approve the seasonal/temporary employment of Quinten Hammer as Engineering Inspector at the rate of $10. 76/hr. with no benefits effective May 2 , 1990 for a period not to exceed six months. CONSENT RIO MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVID HUTTON, PUBLIC WORKS DIRECTO / SUBJECT: SURPLUS MATERIAL DATE: APRIL 25, 1990 INTRODUCTION Staff is requesting that City Council declare excess material at the Public Works Garage as surplus so that it could be sold or disposed of. BACKGROUND Prior to selling off any surplus materials of equipment, the City Council must first declare those items to be surplus and authorize the City Administrator to sell them, per City Code. Staff has made a thorough review of the Public Works Garage and Yard to determine any surplus material or equipment. Attached is a list of the items staff has determined are surplus and no longer needed. The surplus items have been reviewed by the Finance Director to determine which items are marketable for sale at the auction or are scrap. Staff is now asking City Council authorization to dispose of these items either by auction, sell for scrap or junked by declaring these items surplus. ALTERNATIVES: 1. Declare all items on the attached list as surplus. 2. Declare only portions of the list as surplus. 3. Do not declare any items as surplus. RECOMMENDATION: Staff recommends Alternative No. 1, to declare all items on the attached list as surplus. Over the years, the Public Works Garage and Yard have accumulated items that have either been replaced by newer equipment or simply outlived its service life. In an effort to clean up the yard and building and to create more usable storage space, staff would like to get rid of these items. Top line Supervisors and City Mechanic were also involved in the inspection and review of all surplus items and concur with the list. ACTION REQUESTED: Move to declare all items as listed on Attachment No. 1 as surplus and authorize the City Administrator to sell or dispose of all items. J1 - ATTACHMENT NO. 1 DATE: APRIL 6, 1990 MEMO TO: GREG VOXLAND FROM: DAVE HUTTON SUBJECT: SURPLUS/AUCTION ITEMS We have made a thorough inspection of the Public Works Garage and Yard and have determined that the following equipment or materials are expendable. I have broken down the list into two main categories, namely auction items and scrap material. ITEMS FOR AUCTION 1945 Oshkosh with plow and wing, v-plow Pull behind Sweeper Snow Fences (approximately 12) 1981 Oldsmobile Pressure Washer Floor Jacks (2) Pop Machine 1960 Vibrapac Roller Park Rides on Springs (Animals) Generator Wooden Desk Bobcat Handmowers (7) Drying Bin for Signs 3M VQCII Copier Electric Stove Round Ballot Boxes (approximately 15) Military Generator Bucket Machine Myers Grinder Pumps (2) Earth Auger Folley Reel Sharpener Tube Files (plans) Jeep 117 (being replaced by 1990 truck) ITEMS FOR SCRAP Wausau Plow Blades (2) Tail Paver Snow Boxes (2) Snow Bucket for International Tractor Water Tank for Jet Machine Railroad Rails Concrete Storm Sewers, Culverts Hollow Tubed Pipe Tail Sander Corrugated Metal Culverts Underbody Plow Blade Manhole Covers/Castings Drill Press (inoperable and unrepairable) Lion Head Broken Playground Slides Miscellaneous Scrap Iron Broken Teeter Totters Broken Benches Harrow Drags (2) As we discussed, you will arrange for all auction items to be sold at either the Scott County Auction or the Hennepin County Auction. 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C H H (D 0 'i N -EA- - H H vt \O -P' • W H v'1 H W H N H -1 > 0 H - N \O W 4 l.W Co H - vt - N H vt c+ O vi 0\ N "0 0\ v'i 0\ vi - vt O N - ‘.11 LA) \.n 0 N \J1 w w \O • w \n w O\ 1 - 0 CO 0 0 H 0 'n vi -4 0 0 0 H N N H - Co "0 - H0 - 0 OW\ 0 00\ \O 0 0 00\ 0 0 -1 � 0 0 0 0 0 C7 3 co O Q r• y cr = a r7 n c* > r• OOO\R) I-' O =J n h' HC .y 11111 C7 ro h' t7 y C] y \ocD o C) eC COW P y cr nor rn a •� O1-4 W r H• go CJ) 0 1-' ro 0 IA 1 '=J ni ITS'u aa c+ r• a o c 0 �,. rn > (-) o cD2 U' 0 0 VD 0 vJ-1 '< w l-' o Lk) ooe C7 W x •74 2 0 CD 0 II a c* • /y TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Appraisal of City Buildings DATE: April 25, 1990 Introduction Direction was given at a recent Council meeting to ask the past vendor for city building appraisal to reduce the price to one half or to seek new quotations. The results of the process are described below. Background As a result of a previous Council meeting, GAB Business Services was contacted regarding reducing their price to one half of the verbal quote. They could not afford to do the work at the reduced price. Requests for quotations were then sent to two local vendors and GAB. The quoted were based on a city supplied list of buildings that does include more items than the appraisal of 1980 covered, particularly the Youth Building and the water slide in addition to some smaller structures. Two quotes were received. GAB appraisal cost $3,625, mathematical updates $643.25. Universal Valuation cost $6,500 - $7,000, updates $1,000 - $2,000. Additionally, there is a program arranged by the League of Cities for an appraisal of city property. American Appraisal will do a reduced scope report for $2,145 and $215 for annual updates. While the Universal and GAB quotes are "apples" , the American quote is an "orange" . It is a simple one line per building report and does not have the detail of a standard appraisal report. However, the city is responsible for accepting the report and placing values on buildings for completing the insurance application. GAB does a lot of the loss appraisal for the League insurance program. All three vendors appear to be qualified and experienced. Alternatives 1. Have GAB do an update on the same buildings as before ($504) . 2. Have GAB do a full appraisal ($3,625) . 3. Have GAB do an update and add just the Youth Building and water slide ($ ?) . 4. Have American do a short appraisal ($2,145) . 5. Have Universal Valuation do an appraisal ($6,500 - $7,000) . 6. Do not have an appraisal or update. 4- 7- Recommendation Alternative number 4. The only use of the previous appraisal has been for insurance values. American is experienced in municipal pooled programs and their offer is coordinated through the League. Their product is not a full scale report as would be produced by GAB or Universal, and there is some economies of scale involved in the league coordinating numerous cities at one time which leads to the lower cost. Action Move to accept the quote of American Appraisal for a appraisal of city buildings for insurance purposes through the League of Minnesota Cities program in the amount of $2,145. i/Yk MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works DirectoE-.7)bir4' SUBJECT: Bluff Avenue Extension DATE: April 25, 1990 INTRODUCTION: Attached is a contract extension agreement with the City's consultant, Orr-Schelen-Mayeron & Assoc. , Inc. to provide engineering services for the Bluff Avenue Extension Project. Staff is also requesting authorization to retain Patchin & Associates, Inc. to prepare the appraisal report for the right-of-way acquisition. BACKGROUND: On April 3 , 1990 the City Council of Shakopee held a public hearing to consider street improvements to Bluff Avenue between Marschall Road and Naumkeag Street. At the conclusion of the public hearing, the City Council ordered plans and specifications prepared for the improvements. This project consists of constructing a new street between Marschall Road and Naumkeag Street including pavement, curb & gutter and storm sewers. Staff is requesting Council authorization to utilize the City' s consultant, Orr-Schelen-Mayeron & Assoc. (OSM) to provide the engineering services for this project. Due to the construction season resuming, staff will not have adequate manpower or time to work on the design of this project until next fall or winter. If the City Council desires this project to be completed in 1990, it is essential that our consultant be utilized to complete the design. Since the project is relatively small (less than two blocks) there would still be adequate time to design and construct this project in 1990, although it would be a later bid than usual . There is also the possibility that this project could be combined with another larger project prior to bidding in order to obtain the lowest unit prices possible. Attached is a contract extension agreement from OSM indicating that they will provide the required services for this project at their hourly rates with a maximum estimated total fee of $6, 000. 00, based on a set Scope of Services attached. These services consist of all surveying, engineering design and assistance during construction period. Staff would also like authorization to hire an Appraiser to prepare a report for the property acquisition needed to obtain the right- of-way on this project. Attached is a proposal from Patchin & Associates, Inc. to complete this appraisal report for a fee of $1, 500 . 00 . Patchin & Associates are currently working on the appraisal reports for the 5th Avenue Project and are very familiar with the City of Shakopee and recent comparable land sales. In an effort to expedite the process, staff would like to utilize this firm to complete the appraisal report. The City is not required to bid out professional services All expenses associated with utilizing OSM and Patchin & Associates will be included in the total project costs and assessed at the conclusion of the project. ALTERNATIVES: 1. Direct the appropriate City officials to execute the attached extension agreement with OSM. 2 . Authorize staff to utilize Patchin & Associates to prepare the appraisal report for property acquisition. 3 . Deny the request. RECOMMENDATION: Staff recommends Alternatives No. 1 and No. 2 . Current staff workloads do not permit in-house design to commence until after the 1990 construction season. If there is any chance of constructing this project during 1990, the City must utilize OSM to do the design. As it is, the right-of-way negotiations may result in the project being postponed until 1991. Because Patchin and Associates are currently preparing other appraisal reports for the City of Shakopee, staff feels that they could complete the appraisal report quicker and at a lower cost than if another firm were retained. Staff does not feel there is adequate time to solicit official proposals from several firms, nor is the City of Shakopee under any legal obligation to do so and it is doubtful that any other proposals would be lower than the one submitted by Patchin. ACTION REQUESTED: 1. Move to authorize the appropriate City officials to execute the attached contract extension agreement with Orr-Schelen- Mayeron & Assoc. , Inc. for professional services associated with designing Bluff Avenue for a total estimated fee of $6, 000. 00 . 2 . Move to authorize the appropriate City staff to utilize Patchin & Associates, Inc. to prepare the appraisal report for the desired right-of-way on this project for a fee of $1, 500. 00. DH/pmp a_ Orr i -f.e- Schelen _d+ Mayeron& .4s_- Associates,Inc. 2021 East Hennepin Avenue Minneapolis,MN 55413 April 12 , 1990 612-331-8660 FAX 331-3806 Engineers Surveyors Planners City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Attn: Mr. David Hutton, P.E. Director of Public Works Re: Contract Extension Agreement Bluff Avenue OSM Comm No. 009790 Dear Mr. Hutton: As per our Agreement for Professional Services with the City of Shakopee, Section 1-A through 3-B (Major Projects) , this Extension Agreement is for the design of Bluff Avenue between Marschall Road and Naumkeag Street, along with the necessary drainage facilities. Orr-Schelen-Mayeron & Associates, Inc. , agrees to accomplish the attached Scope of Services for a fee not to exceed $6, 000. The City of Shakopee agrees to reimburse OSM for these services in accordance with Section IV of the Agreement for Professional Services. If this proposal meets with your approval, please sign below and return one copy to our office. We look forward to working with you on this project. Yours very truly, ORR-SCHELEN-MAYEe'. CITY OF SHAKOPEE & w:.`...r+TrmL+`. �. 'V'...A ES , i /r (, Ilo ), O Gary Laurent , Mayor Robert D. Frigaard, P.E. Associate 4—LIA-L/C., Dennis R . Kraft , City Admin . ohn P. Badalich, P.E. Vice President Judith S . Cox , City Clerk RDF/JPB/cmw 04/90-cos.dh ENGINEERING SERVICES FOR VALLEY INDUSTRIAL BOULEVARD NORTH COUNTY ROAD 83 TO VALLEY PARK DRIVE SCOPE OF SERVICES A. DESIGN PHASE 1. Review and evaluation of the Feasibility Report prepared by the City. 2 . Necessary surveying work to complete final construction plans (easement work will be extra) . 3 . Review testing program and evaluate borings (testing to be paid for by the City) . 4 . Final project design. 5. Preparation of design plans, specifications and bidding documents. 6. Preparation of detailed construction cost estimate. 7. Prepare and submit necessary permit applications to regulatory agencies. 8 . Assist the City in advertising for bids and provide recommendations for award of contract. B. CONSTRUCTION PHASE 1. Provide required construction engineering services as follows: a. Periodic observations of the work in progress (once a week, 4 hours) . b. Preparation of supplementary drawings to clarify working drawings as may be needed. c. Review of shop drawings to determine compliance with plans and specifications. d. Review of necessary testing done by testing laboratories. e. Final inspection and report of completed project. Peter J. 1 "/-e Patchin & Associates, Inc. Valuation Consultants 14300 Nicollet Court. Suite 240. Burnsville, Minnesota 55337 (612) 435-5999 April 20, 1990 City of Shakopee 129 East First Avenue Shakopee; MN 55379-1376 ATTN: Mr. David Hutton Public Works Director RE: Partial Taking for Exten- sion of Bluff Street Fee Owner: Wm. Hauer (PID #27-906008-0) Dear Mr. Hutton: At your request I have examined data sent to me by you and have inspected the subject site. Our fee for a complete acquisition appraisal, with a severance damage analysis, would be $1, 500. We would deliver the appraisal report 6 weeks following receipt of your order. Thank you for considering our firm. Sin ely, ' y eter J. L •atchin, MAI, ASA, CRE President PJP:prj • ply 1 MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: 1990 Board of Review DATE: May 1, 1990 INTRODUCTION AND BACKGROUND: Pursuant to Council direction, staff has advertised for applicants to serve on the 1990 Board of Review. To date we have received applications from two residents: Mr. Richard Marks and Mr. Robert Turek. Mr. Eldon Reinke has indicated that he too is interested in serving on the Board of Review and is completing an application; however, it has not yet arrived. During an earlier Council meeting, City Council moved to establish a Board of Review consisting of five members. The Board of Review has been set for May 22 , 1990 . Both Council and Mr. Turek have indicated that it would be desirable to have an orientation session prior to the Board of Review. Mr. Bob Schmidt, County Assessor, is available for an orientation session on May 17th at 7 : 00 P.M. Due to the shortness of time, Council may wish to consider a number of alternatives in the establishment of the Board of Review. ALTERNATIVES: 1. Establish a Board of Review consisting of three members rather than five. 2 . Establish a Board of Review consisting of five members: three residents and two Council members. 3 . Council continue to convene as the Board of Review. RECOMMENDATION: If Council desires to establish a Board of Review consisting of individuals other then or in addition to Council members, it is recommended that their nomination and appointment take place on May 1st in order that they can be notified of the appointment and make themselves available for the orientation session on May 17th and reserve May 22nd for the Board of Review. Or Council may decide to rescind their earlier action and not appoint a separate Board of Review but instead convene themselves as the Board of Review on May 22nd. i APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 : 45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: Robert Turek Address: 731 W. 10th . Ave . Shakopee Phone: (H) 496-2059 (B) 881-5811 Ext 244 How long have you been a resident of Shakopee? 3 Years Occupation: Residential Property Appraiser/Assessment Analyst Does your work require you to travel? (check one) A great deal Periodically Very little x Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Member of the Housing and Appeals Board , and the Building Code Board of Adjustments . Have been working toward Valuation equity for 13 years . Board or Commission in which you are interested? Shakopee Local Board of Review Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I have participated in 12 local boards of review. I feel that i understand the assessment process and have a good working knowledge of assessment law. I feel that my experience wil be of value in rendering fair decisions regarding property owner's objections . Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No x . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. Al Turek. 1040 S . Market St. Shakopee, Mn 55379 445-3983 2 . Dave Kragthorpe, 1017 Legion St. Shakopee . Mn 55379 445-5217 3 . Pete Koole , 93' 2 Nesbitt Rd . Bloomington, Mn 55437 832-5766 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION AND PLEDGE TO: April 12 , 1990 Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: «�� 3 G Yr.() l 1A° APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: Richard G. Marks Address: 12951 Koeper Avenue/1100 E. 4th Ave Suite 210 Phone: (H) 445-5038 (B) 445-9100 How long have you been a resident of Shakopee? Business-5 years Occupation:Professional Real Estate Appraiser, MAI Does your work require you to travel? (check one) A great deal Periodically XX Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Real Estate Appraiser since 1978, formerly deputy assessor in City of Plymouth. Understand the board of review process. Board or Commission in which you are interested? Board of Review Shakopee, 1990 Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I have been long term resident in the Shakopee area, and have served on various boards, commissions and organizations within the City over the past 12 years. I have been requested to submit an application for the board of review for property valuation in Shakopee. Since I have appraised real estate in this area over the past 10 years, I am willing to offer my expertise to help the city in this process. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No x If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. Terry Joos, 1251 S. Harrison Street, 445-2011 2 . Todd Schwartz, 1178 S. Tyler Street, 445-4942 3 . Robert Schmitt, 855 S. Market Street, 445-4784 I hereby certify that the facts within the foregoing application are true and correct to thebest of my knowledge. '/..-Ze-LI-4-412-einf-414"3 Signature RETURN APPLICATION AND 020 `/qqT PLEDGE TO: Date .. l (J City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 (1 DATE RECEIVED: )1 ,20/40 -� , I * Please note: Staff has been in contact with Eldon and an updated application will be forthcoming to reflect interest in Board of Review. APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 : 45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: G�v `�' (----//fi/(L✓ Address:,725 7 /c//�11 2"--- 77—a , / Phone: (H) (B) 675 c)-( 7° How long have you been a resident of Shakopee? e=2-57yr �- 5- Occupation: Z-:/L5-(7///f7 :/4(17 Does your work require you to travel? (check one) A great deal Periodically Very little ,little X Not at all Do you have any special interests or training which you feel a articular board or. ommi sion could use? (Use separate xheet necessary) Z �i6�yP it). " �✓ ire / PU/s/641 (-'611f1/ e ,‘iv e� � t �� r Board or Commission in which you are interested? 41 �ta re--f; /y- ii? �/(2 K y /y Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: t r / 1/ , //grit/ 2 1;','"/-d- ."(7-}ary A y- u/l idf t S.,,e I1 .9/( ,(7g7 gyP fa /,e /2c--47,,r 4/ Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized which could be constructed as a conflict of interest? Yes No k . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. J (iu .s co fie i 2 . 6ary 14 a /erg l 3 . j A 1 fit,, flak I hereby certify that he facts within the foregoing application are/ re e nd c ec t�ythe est of my knowledge. �gn ture RETURN APPLICATION AND A-. dl'----P PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 1 /q DATE RECEIVED: / /g/ 9C MEMO TO: Dennis Kraft, City Administrator MEMO: Dave Hutton, Public Works Director SUBJECT: Downtown Bridge and Bypass DATE: April 25, 1990 INTRODUCTION: Attached is Supplemental Agreement No. 4 for consultant services associated with the Downtown Bridge and Bypass Project for City Council consideration. BACKGROUND: The City of Shakopee signed an agreement with Howard Needles Tammen & Bergendoff (HNTB) on November 13 , 1987 to perform engineering services associated with the Downtown Bridge and Minibypass Project. The City retained HNTB at the request of Mn/DOT in order to expedite the design process, since the existing workloads of Mn/DOT staff would have prevented them from designing this project in-house for several years. Since that agreement was executed there has been 3 Supplemental Agreements added to the contract covering additional design work that were not part of the original agreement. Mn/DOT has now informed staff that they would like HNTB to do additional work associated with a pedestrian trial on the north side of the river. In addition, Mn/DOT has revised their final pavement design based on soil borings and revised asphalt specifications, resulting in the need to revise plans that have already been completed. Attached is Supplemental Agreement No. 4 from HNTB covering this additional design work for Council consideration. The total amount of Supplemental Agreement No. 4 is $8 , 547 . 00. Mn/DOT has reviewed this Supplemental Agreement and has informed staff that it is acceptable. The following table summarizes the total cost of the consultant' s service to date: Original Agreement $125, 417 . 00 Supplemental Agreement No. 1 $ 41, 739 . 00 Supplemental Agreement No. 2 $ 37 , 545. 00 Supplemental Agreement No. 3 $ 3 , 441. 00 Supplemental Agreement No. 4 $ 8 , 547 . 00 Total Consultant' s Cost $216, 689 . 00 All expenses associated with the consultant ' s fees are included in the City of Shakopee' s $1. 9 contribution to this project. The City Council should keep in mind that this is a Mn/DOT project and Mn/DOT staff dictates the design requirements for this project. All Supplemental Agreements with HNTB have been authorized and approved of by Mn/DOT. Per the terms of the original Memorandum of Understanding, Mn/DOT could utilize the City' s $1.9 million contribution in any way they choose and they have elected to utilize a portion of it for the design. The remainder of the funds will be utilized either for construction or right-of-way acquisition. ALTERNATIVES: 1. Approve of Supplemental Agreement No. 4 . 2 . Do not approve of Supplemental Agreement No. 4 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the appropriate City officials to execute Supplemental Agreement No. 4 with Howard Needles Tammen & Bergendoff for engineering services associated with the Downtown Bridge and Bypass in the amount of $8, 547 . 00 . DH/pmp SUPPLEMENT otimeq Mir 'sots Department of Trans ortati l I p p o D Metropolitan District Transportation Building F Qom St. Paul, Minnesota 55155 tiTOF Tc Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55477 Reply to Golden Valley Office Telephone No. 593-8422 March 7, 1990 Mr. Dave Hutton City Engineer 129 East First Avenue Shakopee, MN 55379 Re: S.P. 7009-58 (T.H. 169=5-36) Shakopee Mini Bypass Amendment to Supplemental Agreement Request Dear Mr. Hutton: It has been brought to my attention that the initial list of work items presented to the City, in the supplemental agreement necessary to perform the tasks described in my letter of January 9, 1990, was incomplete. Now in order to provide the proper design and to satisfy the desires of the U. S. Fish & Wildlife and the Mn/DNR the Consultant, HNTB, must amend the work items. The amended items would include the wick drains, the pedestrian path and the development of the access road. Because of these changes, it is requested that you authorize the Consultant to proceed with the supplemental agreement. If you have any questions, please contact me. Sincerely, / , I Michael J. Spi-lmann, P.E. District Consultant Design Engineer �i MINNESOTA —44+. 1990 An Equal Opportunity Employer CONSENT / yi\.• MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director LPIL SUBJECT: Meadows 2nd Addition Subdivision DATE: April 24 , 1990 INTRODUCTION: Staff is seeking authorization to reimburse the developer of the Meadows 2nd Addition for street oversizing costs associated with the construction of Vierling Drive. BACKGROUND: Vierling Drive is being constructed as a 50 foot wide collector street. A normal, residential City street is 36 feet wide. The City of Shakopee has taken the position when development occurs adjacent to Vierling Drive and the developer constructs Vierling Drive, they will be reimbursed for the additional costs associated with constructing a 50 foot wide street versus a 36 foot wide residential street. The developer' s agreement between the City of Shakopee and Gold Nugget Development, Inc. , the developers for the Meadows 2nd Addition Subdivision, indicates that the City of Shakopee will reimburse the developer for the oversizing costs associated with Vierling Drive. The oversizing costs had been estimated at $10, 088 . 15. Staff has now received a request from the developer for the actual costs associated with oversizing the street. The actual costs for this oversizing is $9, 192 . 31. The fund for reimbursing the developer for these oversizing costs would come out of the Capital Improvement Fund. Staff is now seeking Council authorization to reimburse the developer $9 , 192 . 31 in accordance with the developer' s agreement. ALTERNATIVES: 1. Reimburse the developer. 2 . Deny the developer' s request. 3 . Table the item until additional information is provided. RECOMMENDATION: Staff recommends Alternative No. 1, to reimburse the developer for the street oversizing costs associated with Vierling Drive in the amount of $9 , 192 . 31. The developer' s agreement requires the City / 1-/ (L. to reimburse the developer for these costs and therefore the City has a legal obligation to comply with the terms of the agreement. ACTION REQUESTED: Move to authorize the appropriate City officials to reimburse Gold Nugget Development, Inc. a total sum of $9, 192 . 31 associated with the street oversizing costs of Vierling Drive within the Meadows 2nd Subdivision. DH/pmp MEADOWS -�- * t / P1 O N E E R Civil Engineers • Land Planners • Land Surveyors • Landscape Architects * engineering March 22, 1990 Mr. David Hutton, P.E. Public Works Director City of Shakopee 129 East 1st Avenue Shakopee, Minnesota 55379 RE: The Meadows 2nd Addition P.E. Job # 88133 Dear Mr. Hutton: We have calculated the street oversizing credit as follows: The total length of Verling Drive constructed in the Meadows 2nd Addition was 426 lineal feet. VERLING DRIVE (Local Collector Section) Subgrade Prep. @ $0.36/S.Y. X 2510 S.Y. = $ 903.60 8" CL. 5 Aggregate @ $2.73/S.Y. X 2510 S.Y. = $ 6,852.30 2 1/2 Bit Base Course @ $2.52/S.Y. X 2275 S.Y. = $ 5,733.00 2" Bit Wear Course @ $2.09/S.Y. X 2275 S.Y. = $ 4,754.75 Bit Tack Coat @ $1.25/Gal X 114 Gal = $ 142.50 B 618 Curb & Gutter @ $4.12/L.F. X 830 L.F. = $ 3,419.60 Mill Bit Pavement @ $250 L.S. = $ 250.00 Local Street Section Total $22,055.75 Subgrade Prep. @ $0.36/S.Y. X 1846 S.Y. = $ 664.56 6" CL.5 Aggregate @ $2.08/S.Y. X 1846 S.Y. = $ 3,839.68 1 1/2" Bit Base Course @ $1.53/S.Y. X 1610 S.Y. = $ 2,463.30 1 1/2" Bit Wear Course @ $1.61/S.Y. X 1610 S.Y. = $ 2,592.10 Bit Tack Coat @ $1.25/Gal X 80 Gal = $ 100.00 Surmountable Curb & Gutter @ $3.86/L.F. X 830 = $ 3,203.80 Total $12,863.44 The reimbursement due Gold Nugget Development, Inc., then would be $22,055.75 minus $12,863.44 or $9,192$.31. Please bring this to the city council at your earliest convince so that Gold Nugget Development, Inc., can be reimbursed. 2422 Enterprise Drive • Mendota Heights, Minnesota 55120 • (612) 681-1914 Mr. David Hutton The Meadows 2nd Addition March 22, 1990 Page 2 If you have any questions or need further information, please call. Sincerely, PIONEER ENGINEERING, P.A. Paul J. Cherne, P.E. PJC:blh cc: Mr. Wayne Fleck, Gold Nugget Development, Inc. CONSENT jq MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Fiscal Disparities Option for TIF Districts #3 & #4 DATE: April 25, 1990 INTRODUCTION: At the March 20th City Council meeting a discussion was held on the option of changing the fiscal disparities contribution for TIF District #4 (Canterbury Downs) from the City as a whole to the district itself. BACKGROUND: At the March 20th Council meeting action on the proposed change was tabled pending potential action by the legislature on amending related legislation. It was thought at that time that the legislature would be adjourning prior to Easter. However, the legislature did not meet it' s previously determined deadline by the April 17th Council meeting so this item was tabled to the May 1st meeting. As of this date the Legislature has apparently taken action on tax increment financing and local governmental aid legislation but we have received no information on this legislation nor have we been able to determine its impact on the City of Shakopee. RECOMMENDATION: It is recommended that this item be removed from the table and then tabled again. ALTERNATIVES: 1. Remove the item on the Fiscal Disparities Relating to Tax Increment Financing Districts 3 and 4 from the table. 2 . Table the item. ACTION REOUESTED: 1) Move to remove the item on the Fiscal Disparities Relating to Tax Increment Financing Districts 3 and 4 from the table. 2) Move to table this item. CONSENT Memo To: Mayor and City Council From: LeRoy Houser, Building Official Subject: Plan Check Fees/Revenue Source Date: 4/19/90 INTRODUCTION Section 304 (c) of the Uniform Building Code, a State adopted code, which we were required to adopt sets forth a fee schedule. This section requires a plan check fee of 65% of the building permit fee be charged for plan checking services. This is a code requirement. BACKGROUND In 1974 the Council chose to ignore this section of the fee schedule as it applies to single family dwellings. As I remember the rationale for omitting it from the fee schedule was, it would penalize local builders and would inhibit growth. All of the surrounding municipalities, including Scott County, charge this plan check fee for single family dwellings. It has not inhibited growth in any of these jurisdictions and provides an additional revenue source. Mrs. Shaner and myself have calculated that if we would have charged a plan check fee for this service, which we presently provide and do not charge for, for single family homes in 1989 we would have had approximately an additional $30, 000. 00 attributable to this department. With the anticipated short fall in revenues in 1991, I would strongly advise the Council to amend the present fee schedule to include a plan check charge for single family and multi-family dwellings equal to 65% of the building permit fee as required in section 304 (c) of the Uniform Building Code. ALTERNATIVES 1. Continue with the status quo and charge the plan check fee for commercial and industrial projects only. 2 . Amend the 1990 fee schedule to include a plan check fee of 65% of the permit fee for single family and multi-family dwellings, in addition to commercial and industrial projects. ACTION REQUESTED Offer Resolution No. 3227, A Resolution Amending Resolution No. 3160 Adopting the 1990 Fee Schedule, and move its adoption. LFH/jms /1 " RESOLUTION NO. 3227 A RESOLUTION AMENDING RESOLUTION NO. 3160 ADOPTING THE 1990 FEE SCHEDULE WHEREAS, the Shakopee City Council adopted Resolution No. 3160 adopting the 1990 Fee Schedule; and WHEREAS, the present Fee Schedule requires a plan check fee in the amount of 65% of the building permit fee be charged on commercial and industrial projects only; and WHEREAS, the Shakopee City Council find it desirous to include a plan check fee in the amount of 65% of the building permit fee for single family and multi-family dwellings. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Resolution No. 3160 adopted the 1990 Fee Schedule is hereby amended by changing the Plan Check Fee to the following: Plan Check Fee: Single Family, Multi-Family Dwellings, Commercial and Industrial Projects 65% of permit fee (A non-refundable plan review fee shall be paid at the time of submitting plans and specifications for review) Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney fOSENT 15-6 MEMO TO: Dennis Kraft, City Administrator FROM: Ray Ruuska, Engineering Coordinator { SUBJECT: 1989 Pavement Preservation Program - Seal Coat Project No. 1989-10 DATE: April 23 , 1990 INTRODUCTION: Council action is required for a resolution accepting work on the 1989 Pavement Preservation Program - Seal Coat, Project No. 1989-10. BACKGROUND: All of the work for this project has been completed in accordance with the contract document. A signed copy of the Certificate of Completion is attached. ACTION REQUESTED: Offer Resolution No. 3230, A Resolution Accepting work on the 1989 Pavement Preservation Program - Seal Coat, Project No. 1989-10 and move its adoption. RR/pmp MEM3230 /f CERTIFICATE OF COMPLETION CONTRACT NO . : 1989- 10 DATE : April 23 , 1990 PROJECT DESCRIPTION : 1989 Pavement Preservation Program CONTRACTOR: Allied Blacktop Co. 10503 89th Ave . N . Maple Grove , MN 55369 ORIGINAL CONTRACT AMOUNT $ 73 , 952. 20 QUANTITY CHANGE AMOUNT $ ( 15 , 292 . 97) CHANGE ORDER NO . THRU NO. AMOUNT . , . $ -0- FINAL CONTRACT AMOUNT $ 58,659 . 23 LESS PREVIOUS PAYMENTS $ 58, 659 . 23 FINAL PAYMENT $ -0- I , hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council , I, therefore, recommend above specified final payment be made to the above named Contractor. qrtAit Professional Engineer i CONTRACTOR'S CERTIFICATION 1 � J i TO: CITY CLERK CITY OF SHAKOPEE PROJECT NO. tct5 ` 4 This is to certify that all material, labor, and other costs for the complete installati Shakopee Project No. 1`tic`1 - kC., have been paid in full. ALLIED �L..4Ccrop C . i Cf:1") . P, 1► . V T110/ . i (Cdritract•r) i a 1 County of �Ptr PAMELA J. OLSON ,. NOIA2Y 'US:IC-MINNESOTA Subscribed and sworn to before me this RAMSEY COUNTY My commission .expires March 1,1991 I(7)-"` day of (�,o �,,. , 19 __._... . — ik‘)\-y-,.„( Notary Public mil County '4u ����G� 9 e My Commission Expires is Av i 32 1 : . ii 0,00 IC-134e4) Minnesota Department of Revenue ,1 Affidavit for Obtaining Final Settlement of Contract with the State of Ves Minnesota and any of its Political or Governmental Subdivisions Vol Name of contractor Minnesota identification number nonetructions ALLIED BLACKTOP COMPANY of ,read ins f Business address 86-06-387 10503 - 89th AVENUE NORTH Area code ancfTelephone number City,town or post office State Zip code MAPLE GROVE, MN. 55369 ( 612 ) 425-0575 Check the box which describes your involvement in this project (read definitions on other side) ❑ Prime contractor ® Contractor ❑ Out-of-state subcontractor Project location Project or contract number Period of contract Vani.ous City Stteetis 89-51 s From8-23iQTo 8-26-89 Name of Minnesota governmental unit for which work was performed Total amount of contract Amount still due City o Shakopee 73, 952. 20 73,952. 29 Address of Minnesota governmental unit City,town or post office Zip code 129 Ecus. 1st .Avenue I ShaFzorxe, Mn. 55379 Did you pay or supervise the payment of persons employed on this contract? Yes ❑ No If yes, did you withhold Minnesota income tax from the wages of each employee as required by Minnesota Statute 290.92? (1 Yes ❑ No Have you filed all required withholding returns and deposited Minnesota tax withheld with the Department of Revenue as required by Minnesota Statutes 290.92 and 290.97? X❑ Yes ❑ No If you are a contractor or out-of-state subcontractor, skip the next section of this form and sign below. If you are a prime contractor, fill in the names, addresses and Minnesota and federal identification numbers of all subcontrac- tors. If a subcontractor does not have a Minnesota identification number, fill in his/her social security number and attach an explanation. If you need more space to list your subcontractors, attach a separate sheet. Also sign below. Name and address Minnesota I.D.number Federal I.D.number Name and address Minnesota I.D.number Federal I.D.number Name and address Minnesota I.D.number Federal I.D.number Are any of the subcontractors listed above out-of-state subcontractors (read definition on other side)? ❑ Yes ❑ No If yes, you must attach a copy of Form IC-134 completed by each out-of-state subcontractor. I declare under tha penalties of criminal liability for willfully maiung a false statement, that the above statements are true and correct to the best of my knowledge and bel• . Sign J Pne �.deizt 9-6 1989 Here Your • ure / Title Date Certificate of Compliance with Minnesota Statutes 290.92 and 290.97 Based on the facts stated in the above affidavit and the facts in the files and records of the Department of Revenue, the above contractor/subcontractor has properly complied with all of the provisions of Minnesota Statute 290.92 relating to the withholding of income tax on wages paid to employees and Minnesota Statute 290.97 relating to contract services with the State of Minnesota or any pf its goverq,m nj31 or political subdivisions. Vgt a ` t a� SEP 14 1989 Signatyire of autthorized Department of Revenue representative Date RESOLUTION NO. 3230 A Resolution Accepting Work On The 1989 Pavement Preservation Program - Seal Coat Project No. 1989-10 WHEREAS, pursuant to a written contract signed with the City of Shakopee on August 21, 1989, Allied Blacktop Co. , 10503 89th Ave. N. , Maple Grove, MN 55369 has satisfactorily completed the 1989 Pavement Preservation Program, in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved; and Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 . City Attorney J5c. MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Upper Valley Drainage Project Phase II, Project No. 1987-5A DATE: April 25, 1990 INTRODUCTION: Attached is Resolution No. 3229, A Resolution accepting bids and awarding contract for the Upper Valley Drainage Project, Phase II. BACKGROUND: On March 6, 1990 the City Council of Shakopee ordered the advertisement for bids for the Upper Valley Drainage Project, Phase II. This project consists of completing the storm sewer project from 4th Avenue to the Minnesota River. On April 10, 1990 at 10: 00 A.M. bids were received and publicly opened for this project. A total of twelve bids were received and are summarized in the attached Resolution. The three low bids are tabulated below: Contractor City Total Bid Richard Knutson, Inc. Savage $576,737.00 Barbarossa & Sons, Inc. Osseo $595,258.00 Brown & Cris, Inc. Lakeville $633,192.00 The Engineering Department has reviewed all bids for completeness and also the qualifications of Richard Knutson, Inc. , low bidder and have determined that they are able to perform the work as described by the plans and specifications. The engineer' s estimate for this project was $581, 655. 00, not including a $30, 000. 00 manhole structure that was added to the plans once the estimate was prepared. Since Mn/DOT is paying approximately 14 . 6% of this project, the cooperative agreement between the City of Shakopee and Mn/DOT states that Mn/DOT must concur with the low bidder prior to the City awarding the contract. Staff has received verbal concurrence of the award and written confirmation should be received by staff prior to the May 1, 1990 City Council meeting. Staff is requesting that the City Council award this contract to the low bidder by adopting Resolution No. 3229 . Staff is also requesting that the City Council authorize a contingency amount of 8% to be used in conjunction with processing any Change Orders associated with this project. This is the same amount that Mn/DOT has budgeted for a contingency for their portion of the project. A contingency of 8% would be $46, 138. 96. 3 ALTERNATIVES: 1. Accept the low bid and adopt Resolution No. 3229, which awards the contract to Richard Knutson, Inc. 2 . Reject the low bid and award the contract to the second low bidder or another bidder. 3 . Reject all bids and rebid. RECOMMENDATION: Staff recommends Alternative No. 1, to accept the low bid and award the contract to Richard Knutson, Inc. of Savage, MN for a total amount of $576, 737 . 00. Staff is also recommending authorize a contingency amount of 8% to be used by the project administrator to process Change Orders associated with this project or for use in adjusting the final contract amount based on actual installed quantities. Since this project is a unit price contract, as are all the City contracts, the unit price prevails not the total contract cost. In other words the City of Shakopee is required to pay the unit prices for each bid item based on the final installed quantities. The final installed quantities will not be the same as the estimated quantities so the final amount of the contract will not be equal to the total bid. In addition, there quite often numerous minor field adjustments for change orders needed due to the site conditions being different than what was anticipated in the plans. The contractor will not be able to delay construction for two weeks until a Council meeting and staff quite often needs to authorize minor change amounts immediately. Therefore staff is requesting an 8% contingency amount for this project. As usual, all Change Orders must be approved by the project administrator and the City Administrator with Council being informed all changes, according to the current Change Order Policy. The contingency amount cannot be exceeded without prior Council approval . ACTION REQUESTED: 1. Offer Resolution No. 3229, A Resolution Accepting Bid on the Upper Valley Drainage Project, Phase II, Project No. 1987-5A and award the contract to Richard Knutson, Inc. of Savage, MN for a total amount of $576, 737 . 00 and move its adoption. 2 . Move to allocate a contingency in the amount of 8% for use by the project administrator for this contract. DH/pmp MEM3229 0\NtNESotq e(D- ° Minnesota Department of Transportation � <(\ p Transportation Building, St. Paul, MN 55155 MINNESOTA 1990 tiTOF TOY. (612)296-1344 April 25, 1990 Mr. David Hutton, P.E. Public Works Director City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379-1376 In reply refer to: 330 Coop. Const. Agree. No. 66680 City of Shakopee S.P. 7005-61 (T.H. 101=187) State Funds State cost storm sewer construction by the City adjacent to T.H. 101 approximately 1/4 mile east of C.S.A.H. 17 in Shakopee Dear Mr. Hutton: Enclosed herewith for the City's use and retention is a fully executed copy of the subject agreement between the City of Shakopee and this department. We are in receipt of a certified copy of the low bid and an abstract of all bids received by the City for the proposed City contract construction designated by the City as Upper Valley Drainage Project No. 1987-5A and by the State as State Project No. 7005-61 (T.H. 101=187) . This is to advise you of State concurrence in a construction contract award by the City to Richard Knutson, Inc. , the low bidder of this contract. We have prepared, in accordance with Article III, Section A. of the agreement, a revised SCHEDULE "I" construction cost estimate form based on the unit prices contained in the abstract of bids of Richard Knutson; a copy of said revised cost estimate is enclosed for the City's information. You will note that the State's estimated cost share as recomputed using low bid unit prices, decreased from the preliminary estimate of $91,715.36 to the revised estimate of $85,641.84. The State's total encumbrance of funds for participation in said City contract is the sum of $94,641.84, which includes a $9,000.00 contingency amount. .4n Equal Oppur,unuv Employer Mr. David Hutton April 25, 1990 Page 2 Please take special note of the terms and conditions set forth in Article I, Section F. and Article III, Section A. of the agreement as they apply to the City performing State cost participation construction for which the State has not previously requisitioned or encumbered sufficient funds. The agreement provides for the State to advance to the City the State's cost share based on the aforementioned revised SCHEDULE "I". Upon receipt from the City of a written request in the amount of $85,641.84, which includes certification that the City has awarded the contract, the State will process the payment. Enclosed herewith is a payment processing package to be used by the City in initiating and processing final payment by the State to the City. We are sending Bob Frigaard of Orr, Schelen, Mayeron and Associates one copy of each of the fully executed agreement and the payment processing package. Your cooperation in this matter is greatly appreciated. Sirxexely, n E.E. Of -.d, Assistant Commissioner Technicafr Services Division Enc. RESOLUTION NO. 3229 /5 c- A Resolution Accepting Bid On Upper Valley Drainage, Phase II Project No. 1987-5A WHEREAS, pursuant to an advertisement for bids for the Upper Valley Drainage, Phase II, Project No. 1987-5A, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Richard Knutson, Inc. $576, 737 . 00 Barbarossa & Sons $595,258 . 00 Brown & Cris $633 , 192 . 00 J. P. Norex $636, 726. 80 S.M. Hentges & Sons $649 , 000. 00 Minnkota Excavating $664 ,779 . 00 LaTour Const. $670, 498 . 00 Northdale $699, 799. 50 Widmer, Inc, $724 , 128 . 00 Arcon Construction $743 , 398 . 08 Lametti & Sons $766, 540. 00 Johnson Bros. $766, 804 . 00 AND WHEREAS, it appears that Richard Knutson, Inc. , 12585 Rhode Island Ave. S. , Savage, MN 55378 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Richard Knutson, Inc. , in the name of the City of Shakopee for the improvement of Upper Valley Drainage Project, Phase II, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2 . The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 . City Attorney O11SEN1 /.5-ci MEMO TO: Dennis R. Kraft, City Admi ' strator FROM: Judith S. Cox, City Clerk RE: Apportionment of Special Asse sments for RLS-134 DATE: April 26, 1990 INTRODUCTION & BACKGROUND: Registered Land Survey No. 134 was recently approved by the City Council and filed with the Scott County Recorder. There are existing special assessments from the Valley Park Drive and 12th Avenue Public Improvement (Project #1984-5) against the tracts in this Registered Land Survey. The Developer agreed to the apportionment of these existing special assessments in the Developer' s Agreement. The attached resolution formally apportions the special assessments, which apportionment is consistent with the apportionment contained in the Developer' s Agreement. RECOMMENDED ACTION: Move to offer Resolution No. 3231, A Resolution Apportioning Assessments Among Tracts Contained Within Registered Land Survey No. 134 , and move its adoption. JSC/tiv l ,� RESOLUTION NO. 3231 A RESOLUTION APPORTIONING ASSESSMENTS AMONG TRACTS CONTAINED WITHIN REGISTERED LAND SURVEY NO. 134 WHEREAS, on October 1, 1985, Resolution No. 2451 adopted by the City Council levied assessments against properties benefitted by the construction of Valley Park Drive and 12th Avenue (Project No. 1984-5) ; and WHEREAS, Registered Land Survey No. 134 has been filed with the Scott County Recorder, which contains part of the properties benefitted by the aforementioned improvement; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against the tracts resulting because of the filing of Registered Land Survey No. 134 ; and WHEREAS, the property owners did agree to the apportionment as contained in the Developer' s Agreement filed with the RLS-134 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE: 1. That the 1990 payable remaining balance of assessments to parcels 27-909012-0, 27-910003-0, and 27-910003-1 are hereby apportioned as outlined in Exhibit A attached hereto and made a part hereof. 2 . That all other parts of Resolution No. 2451 shall continue in effect. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 1st day of May, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney S� EXHIBIT "A" ASSESSMENT SPLIT FOR R.L.S. 134 PROPERTY TOTAL PID DESCRIPTION PROPERTY OWNER ASSESS 27-148001-0 TRACT A TSUMARA INTERNATIONAL $25, 555.86 104 PEAVEY ROAD CHASKA, MN. 55318 27-148002-0 TRACT B NORTH AMERICAN LIFE&CASUALTY $20, 701. 46 SCOTTLAND INCORPORATED P.O. BOX 509 1244 CANTERBURY ROAD SHAKOPEE, MN. 55379 27-148003-0 TRACT C NORTH AMERICAN LIFE&CASUALTY $88 , 621. 06 SCOTTLAND INCORPORATED P.O. BOX 509 1244 CANTERBURY ROAD SHAKOPEE, MN. 55379 27-148004-0 TRACT D NORTH AMERICAN LIFE&CASUALTY $65, 261. 67 SCOTTLAND INCORPORATED P.O. BOX 509 1244 CANTERBURY ROAD SHAKOPEE, MN. 55379 27-148006-0 TRACT F NORTH AMERICAN LIFE&CASUALTY $125, 296. 36 SCOTTLAND INCORPORATED P.O. BOX 509 1244 CANTERBURY ROAD SHAKOPEE, MN. 55379 27-148007-0 TRACT G NORTH AMERICAN LIFE&CASUALTY $91, 038 . 75 SCOTTLAND INCORPORATED P.O. BOX 509 1244 CANTERBURY ROAD SHAKOPEE, MN. 55379 27-148008-0 TRACT H NORTH AMERICAN LIFE&CASUALTY $73 , 344 . 41 SCOTTLAND INCORPORATED P.O. BOX 509 1244 CANTERBURY ROAD SHAKOPEE, MN. 55379 TOTAL $489 , 819 . 57 CO t0 .O N 10 Ll H N CO .1' 0 "O co N LC) co H)--1 co If) • r• H VD Co v• CI 441 tf) 0 N L0 C1 C1 .1' H E--i En 0 En LC) N VD N N 0 Cl CO H Q tr 0 CO LC) Lf) H CI 01 N N CO t0 N 01 N CO V} V} V} V} H t? (h %1' U> H IC) -4' O) I Ol 01 CO CI Cl) • • O Cl) c'') N k0 O W N N -4' o Cl) 01 Ch Cy H Cl) s 0\ Q r) co N I N Cl IIl N i t N H In 1O W k0 oo -4' C4 U co rn CO Q (N M l0 H 1/4.0 01 U) H rl d' 0 01 .4' N N d' CO Co I co • H Cl Cl) H H N CO d' CO 0 W Cl 0 0 Cl 'd' H • 0 Cl) L0 N N 0 (1 01 C!) 0 Cl) H < H 0 VO H Cl N 01 Cl> N N 01 N H • I (f} V} (h V} N IX N th Q a N O al en CI to 0 N H + 41 CO N N 10 0 H H 4.4 W El U 0 H d' 01 0 "0 H H Q H H 'd' V' H X w H Ci Cr) O Cl N IO tf) Ei I co ko co oo Z N co • W H co to H 10 CI z 0 w 01 V0 CI to CJD 01 Cl) 0 N N IO CO 0 Cl) W Ol ry 01 tf) If) 01 co I N L0 N H Cl) N (h if} H N < N V} V} Cl o N O 41 '.0 l0 -4' N 0 01 H H N Q N d' N z >4o aH Q m U 0 w 0 x W 0.1 )-i aUU U U U U U U a+ W H H H H H H H 0 0 0 0 0 0 0 0 I I I I I I I H N C) [f' '.O N CO o 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 Q H CO CO CO CO CO CO CO H GL Kr Cr Cr 'Cr d' 'Cr 'Cr0 H H H H H H H H I I 11111 NNNNNNN N N N N N N N CONSENT /5:Q) MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Apportionment of Special Assessments Within Meadows 3rd Addition DATE: April 26, 1990 INTRODUCTION & BACKGROUND: Council recently approved the plat of Meadows 3rd Addition. You may recall that the Meadows 3rd Addition was a replat of those lots within the 2nd Addition which were adjacent to Vierling Drive. The need for the replatting was to correct a dedication on the 2nd Addition which should not have been made on the plat. There are special assessments against the Meadows 2nd Addition. It is necessary to transfer those special assessments from the lots described in the Meadows 2nd Addition to the like lots within the Meadows 3rd Addition. The lots in the 2nd Addition which have been replatted into the 3rd Addition will cease to exist. The property owner has been advised of this transfer of special assessments (reapportionment of special assessments to the lots in the 3rd Addition) . RECOMMENDED ACTION: Move to offer Resolution No. 3232 , A Resolution Apportioning Assessments Among New Parcels Created As A Result Of Platting Of The Meadows 3rd Addition, and move its adoption. JSC/tiv RESOLUTION NO. 3232 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF PLATTING OF THE MEADOWS 3RD ADDITION WHEREAS, on August 25, 1981, Resolution No. 1891 adopted by the City Council levied assessments against properties benefitted by construction of the 1981-1 V. I.P. Interceptor; and WHEREAS, on September 20, 1988, Resolution No. 2946 adopted by the City Council levied assessments against properties benefitted by construction of the Valley Industrial Park Sewer Extension from the West side of County Road 17 to the East side of County Road 79 , Project No. 1987-13 ; and WHEREAS, three tracts of land benefitted by the said improvements were subdivided into the plat of Meadows 2nd Addition; and WHEREAS, on October 3 , 1989, Resolution No. 3132 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Meadows 2nd Addition; and WHEREAS , seven of the parcels within the Meadows 2nd Addition have been replatted into the Meadows 3rd Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against the parcels created because of the platting of the Meadows 3rd Addition; and WHEREAS, the property owners involved have been notified of this proposed action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the 1990 payable remaining balance of assessments to parcels 27-143014-0, 27-143016-0, 27-143018-0, 27-143019-0, 27- 143031-0, 27-143001-0, and 27-143033-0 are hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof. 2 . That all other parts of Resolution Numbers 1891, 2946 and 3121 shall continue in effect. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held 1st day of May, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this 1st day of May, 1990. City Attorney / /� EXHIBIT "A" APPORTIONMENT OF ASSESSMENTS FOR THE MEADOWS 3RD ADDITION CURRENT Old PID 1981-1 1987-13 TOTAL RID. from Meadows 2nd OWNER LOT/BLOCK ASSESSMENTS ASSESSMENTS ASSESSMENTS 27-147001-0 27-143014-0 Gold Nugget Dev. Lot 1, Block 1 64.57 250.18 314.75 27-147002-0 27-143016-0 8857 Zealand Ave No. Lot 1, Block 2 64.57 250.18 314.75 Brooklyn Park, MN 27-147003-0 27-143018-0 55445 Lot 2, Block 2 64.57 250.18 314.75 27-147004-0 27-143019-0 Lot 3, Block 2 64.57 250.18 314.75 27-147005-0 27-143031-0 Lot 1, Block 3 64.57 250.18 314.75 27-147006-0 27-143001-0 Lot 1, Block 4 64.57 250.18 314.75 27-147007-0 27-143033-0 Outlot A 87.95 340.73 428.68 J6 &) Memo To: Mayor & City Council Members Dennis R. Kraft, City Administrator From: Marilyn Remer, Personnel Coordinator Re: Custodian Position Date: April 30, 1990 Introduction At the March 20, 1990 meeting, Council authorized advertising for a full time custodian/maintenance worker. Background The City' s custodial services have been provided by three part-time employees. Two of those employees recently terminated their employment with the City. Maintaining a minimal level of housekeeping in the interim has been exceedingly difficult. The temporary services of Manpower, several local cleaning services and family members of the current part-time custodian have been utilized, but due to the variable hours schedule and number of buildings serviced, there has been much turn-over. As Council is aware, security and confidentiality are concerns of many city departments, therefore a full time on-staff custodian will provide much needed continuity. Council authorized a full time custodial position, responsible for the miscellaneous cleaning and upkeep of all city buildings, namely; City Hall, Police Dept./Public Works building, Community Recreation building, the Library and the congregate dining facilities at the Senior Hi-Rise. The position was advertised locally. Nine applications were received. Six candidates were interviewed on April 27, 1990 by LeRoy Houser, Building Official ; Barry Stock, Ass 't. City Adm. ; and Marilyn Remer, Personnel Coord. The interview panel recommends that Mr. Charles Fuller be hired to fill the Custodian position at the rate of $9 . 22/hr. effective May 29, 1990. (Mr. Fuller has a previously planned two-week vacation starting May 11th) Mr. Fuller has previously been employed by Carver County in their custodial/maintenance department. In addition to general custodial experience, Mr. Fuller has a versatile "handyman" background including experience and knowledge in plumbing, electrical & heating, carpentry, floor care, cleaning procedures, etc. ; necessary to provide the minor maintenance needed throughout the city buildings. He also holds a First Class C Boiler License. Satisfactory telephone reference checks and a police background check have been completed. The salary range for Custodian is $6. 91-$9 . 22/hr. Staff is recommending Mr. Fuller be hired at the rate of $9 . 22/hr. due to his previous experience and level of maintenance expertise. It should be noted that the current pay rate of the majority of the candidates exceeded the $9.22/hr. rate. A comparable worth TSP (Time Spent Profile) will be completed by the employee after six months of employment to determine the appropriateness of the classification and pay range. Recommendation Staff recommends Mr. Charles Fuller be hired as full time Custodian at the rate of $9. 22/hr. effective May 29 , 1990. Action Requested Move to hire Charles Fuller as full time Custodian at the rate of $9 .22/hr. effective May 29, 1990. cc: LeRoy Houser, Building Official Barry Stock, Assistant City Administrator law offices I Phillip R.Krass * RAS (� (� Roberti Walters Dennis L.Monroe .[\J—1\V\V Lachlan B.Muir Barry K.Meyer & James B.Croft Jay D Goldberg Colleen M.Trende Mark J.Moxnessx \40N ROE Orlin D.Tc Slaa+ chartered Trevor R.«'alsten Patricia A.Weller Diane M.Carlson •Cettiried Civil'Pial Specialist *Also Admitted in Wisconsin x Also Admitted in California ?Certified Real Property Law Specialist April 30, 1990 +Also Admitted in South Dakota Mr. Dennis Kraft City Administrator City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: Minnesota Racetrack, Inc. Sale to Racing Corporation of Minnesota Our File No. 1-1373-237 Dear Dennis: I have reviewed the documents sent me by the Dorsey firm relative to the transfer of the racetrack from MRI to RCM. All of the transfer was done by individual documents transferring specifically enumerated items of personal property or descriptions of real property. The implication of this "asset transfer" as opposed to "stock transfer" for the City is that RCM has not assumed any of the obligations or legal responsibilities of MRI. Consequently, any amounts owed by MRI to the City as a result of our contractual relationship visa via the "A" bonds remains with MRI alone. The new corporation and its ownership has not assumed that responsibility. While this was hardly a surprise, we needed to know what our position is in that regards. Please call should you have further; questions. Very truly yogis, KRAS,S 4 M,RO 'CHARTERED // t /14 hillip R,. Krass Attorney at Law PRK:mlw Reply to:Marschall Road Business Center.327 Marschall Road.P.O.Box 216.Shakopee,Minnesota 55379 9hlephone:(612)445.5080 FAX(612)445-7640 Southpoint Center.Suite 1100. 1650 VOst 82nd Street.Bloomington.Minnesota 55431 1Hlephone:(612)885.5999 FAX(612)885.5969