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HomeMy WebLinkAbout04/03/1990 MEMO TO: Honorable Mayor and Council FROM: Barry Stock, Assistant City Administrator RE: Non Agenda Informational Items DATE: March 29, 1990 1. Attached are the minutes of the last three meetings of the Community Development Commission Park Development Sub- Committee. At this time, it is the consensus of the committee that the Shakopee City Council should consider creating a Park and Recreation Department. The sub-committee is also considering that a advisory committee be created to review policies and issues as they relate to park and recreation and make recommendations to City Council accordingly. The sub- committee is recommending that park maintenance continue as part of public works. The Community Development Commission Park Development Sub-Committee will be meeting on April 12 , 1990 at 5: 00 p.m. to finalize their recommendation to the Community Development Commission and Shakopee Community Recreation Board. A joint meeting of the Community Development Commission and Shakopee Community Recreation Board has been scheduled for 5: 30 p.m. on Monday April 23 , 1990. Upon review of the sub-committee' s findings, the Community Development Commission and Shakopee Community Recreation Board will be making a recommendation to Council accordingly. It is likely that their recommendation will be forwarded to the City Council for review and action at the City Council ' s first meeting in May. If you have any concerns regarding the findings of the Park Development Subcommittee to date please contact me immediately so that I can inform the sub-committee. 2 . Attached is a letter from Charlie Ries, Shakopee Fire Chief to Joe Ries, Scott County Administrator, informing Scott County of the Fire Chief ' s in Scott County position in regard to reviewing and approving Burning Permits. Originally, the County was designated with the responsibility to approve and review Burning Permits. In 1979 the County passed this responsibility on to the local Fire Chief ' s. The Fire Chief' s are now relinquishing this authority and passing it back to the County who is ultimately responsible to the Minnesota Pollution Control Agency. The Fire Chief' s are also supporting a County wide burning ban effective April 1, 1990 . 3 . Attached is the April Business Update From City Hall . 4 . Attached is correspondence from Joseph Ries, County Administrator regarding Shakopee Resolution No. 3182 . 5 . Attached is correspondence from Gayden Carruth, I.S .D. #720 regarding Special Legislation -- House File 2260. 6. Attached is a memorandum from Gregg Voxland regarding the follow-up on Wholesale Club credit account. 7 . Attached is a memorandum and copy of the County Road 18 Corridor Study from Dave Hutton. 8 . Attached is the April calendar of Upcoming Meetings. 9 . Attached are the March 8, 1990 minutes of the Planning Commission. 10 . Attached is the April 5, 1990 agenda for the Planning Commission. 11. Attached are the March 8, 1990 minutes of the Board of Adjustment and Appeals. 12 . Attached is the April 5, 1990 agenda for the Board of Adjustment and Appeals. COMMUNITY DEVELOPMENT COMMISSION PARK DEVELOPMENT SUBCOMMITTEE MEETING MINUTES-MARCH 22 , 1990 The Meeting was called to order at 5 :00 PM by Chairperson Mark Miller in the Shakopee Community Recreation Board Meeting Room. Members Present : Mark Miller, Mike Pennington, Paulette Rislund, and Paul Ten Eyck. Staff Present: Barry Stock and George Muenchow. The Minutes of the March 6, 1990 Meeting were approved upon motion by Rislund , seconded by johnson , and carried . Ten Eyck provided a report about the meeting that he and Mark Miller had with the four members of the City Of Shakopee Park Maintenance Staff who currently operate within the Department Of Public Works. Points for consideration : 1 . Would like a larger budget . 2 . Feel that there is a need for better communication. 3 . They have weekly staff meetings and then go out and get their jobs completed. 4. Are dissatisfied that they are not able to complete tasks sometimes at the end of a day because of no overtime policy. 5 . Agree that they should continue as a part of Public Works . 6 . Feel that they often play second fiddle to streets . 7 . Liked idea that there will be an Avisory Committee and would appreciate occasional input (perhaps quarterly) . Mark Miller reported on his meeting with Dave Hutton, Public Works Director . He is open to developing a communication channel directly between Park & Recreation and the Park Mainte- nance staff rather than always through him. In agreement with what this committee is doing . There was much discussion regarding locating the Park Maintenance Staff and the makeup and responsibilities of the P & R Advisory Board . Motion by Johnson, seconded by Rislund to move to recommend to the Shakopee Community Development Commission, Shakopee Community Recreation Board , and the City Of Shakopee City Council that : l 1 . The current responsibilities of recreation program planning and management be continued within a newly authorized City Of Shakopee Park & Recreation Department to be led by a Director having department head responsibilities on a par with other heads of departments within the city ' s organizational structure. 2. The function of park and recreation areas and facilities development be spearheaded by this department in concert with the other appropriate planning boards , committees, and personnel within the City structure. 3. The functions of Park Maintenance & Forestry shall remain the responsibility of Public Works with Park & Recreation Department input being readi ; y accepted resulting in a "fair shake" at all times for parks and recreation functions . Motion carried . By consensus it was agreed to schedule a Joint Meeting of the Community Development Commission and the Shakopee Community Recreation Board on Monday, April 23, at 5: 30 PM for the purpose of hearing the report from this committee. Staff was requested to prepare a Proposed Model (ordinance) , Resolution) for the next meeting. The meeting adjourned at 6: 00 PM. Next meeting : April 12 - 5 : 00 PM. re pectfully submitted , 4Pi/$14 George F. Muenchow, Secty . fk` ' 6 toe 1 0144.1.*°- fe ( COMMUNITY DEVELOPMENT COMMISSION PARK DEVELOPMENT SUBCOMMITTEE MEETING MINUTES - FEBRUARY 22, 1990 The meeting was called to order by Chairperson Mark Miller in the Shakopee Community Recreation Board Meeting Room at 5:00 PM. Members Present: Mark Miller, Mike Pennington, Paulette Rislund , and Steve Johnson. Council Member Present: Steve Clay. Staff Present: Barry Stock & George Muenchow. The Minutes of the February 8, 1990 Meeting were reviewed . Rislund reminded that the subject of programming was to be included with the list of functions requested to be studied at the 2/22/90 meeting. With this amendment the Minutes of the 2/8/90 meeting were approved. (Johnson/Rislund/Carried) . Muenchow provided a report regarding functions listed in 2/8/90 Minutes: 1 . Maintenance. . . .A function of park crew currently consisting of four people. Very busy doing daily maintenance, seasonal maintenance. S.C.R. provides them with activity schedules . A sample was distributed . 2 . Land Acquisition. . .Acquired through dedication and purchase . City has received numerous donations and grants through this process. According to national standards, City i$ currently in good shape . Need to acquire parcel south of Vierling Drive and another one for future Community Center . Bond Referendum probably is only way to go at this time. A map showing current park areas and a list of park facilities was distributed . 3 . Developer Ded . Fees . . .Ordinance that controls this . Previous schedule was inadequate . Recent change encouraged by C.D.C. is more in line with what is appropriate. Money goes into Park Reserve Fund . Development is allocated 60%. Acquisition is 40%. 3acility Development. . .Capital Improvement Program adopted each &` Improvements year as a part of five year plan. Historically, park development receives low priority except in cases where there is contributed funding. Samples • of 5 Year C. I .P. ' s and Current C. I .P. were distributed. Muenchow has been the one to lead these projects over the years. He has in most cases developed these plans , sometimes with outside consultants , usually in house. Current problem of facilities built years ago now are starting to wear out . Probably need a bond effort. 6. 0Grants & ContributionsMuenchow has usually been the staff 7. §& Networking member working with organizations, and searching for grants. Community Development Director usually is person who writes grant applications with State & Federal Govt. , Watershed District etc. A review of some of the communities donated projects was given. 8 . Personnel Functions Park Director and Recreation Director supervises respective staffs. Public Works Director now in place who supervises Park Maintenance Staff . New hires for park personnel currently are accomplished through aid of Personnel Department. Same with Recreation Staff . In all cases this is accomplished according to budget perameters. 9. Policy Development A function of City Council and Recreation Board . 10. iFacility & Activity A function of S.C.R. A number of flyers, 1Scheduling & brochures , pamphlets , charts etc. were distributed (Programming 11 . Landscape Design. . .Muenchow usually has spearheaded this . In some instances consultants & designers were used . In some instances park crew installed plantings . Examples were shared. 12 . Forestry City Tree Inspector under supervision of park director. Look for Dutch Elm Disease and trees infected with Oak Wilt . There is a master plan of elm trees . To a much lesser extent there has been some aggressive watchfulness against the planting of non desireable trees as specified in Tree Ordinance. All members are to review these topics for discussion at the 3/6 Meeting . The Chairman distributed copies of a Park Facility Inventory taken by an Intern approximately one year ago. Potential alternatives for future Park &/or Recreation Organizational Restructuring were discussed . The suggestions previously had been shared with the S.C.R. Board . The six alternatives were reviewed : 1 . City also withdraw from administering community recreation programs Committee felt this was not a viable choice and it was removed from further consideration. 2 . Joint Powers arrangement with neighboring communities . It was agreed that because of all kinds of problems, particularly a lack of time for research on this matter , that this approach also be removed from further consideration. Exception. . . .Keep open the possibility of a Joint Powers arrangement with the neighboring Townships for future consideration, but not now. 3 . Parks & Recreation administered completely under Public Works Department Retain for consideration . ( 4 . Shakopee to have a combined Park & Recreation & Forestry Department. Retain for consideration. 5. Shakopee to have a Recreation Department added to present structure. Maintenance would continue to be a responsibility of Public Works . Retain for consideration. 6. Bring back Joint Powers arrangement with school to include Community Education, Community Recreation, and Park Maintenance under one department Not possible at this time and was removed from further consideration. This discussion will continue at next meeting. Stock will submit new release to Shakopee Valley News to inform public that this committee is functioning. The meeting was adjourned at 6: 30 PM. The next meeting will be Tuesday, March 6, starting at 5: 30 PM at the S.C.R. Office. 4p0-/ C ectfully submitted,— , George IMuenchow, Secty . COMMUNITY DEVELOPMENT COMMISSION PARK DEVELOPMENT SUBCOMMITTEE MEETING MINUTES - MARCH 6, 1990 The Meeting was called to order at 5:40 PM by Chairperson Mark Miller in the Shakopee Community Recreation Board Meeting Room. Members Present: Mark Miller, Mike Pennington, Paulette Rislund,and new member Paul Ten Eyck. Also in attendance was Council Member Steve Clay. Member Absent: Steve Johnson. Staff Present: Barry Stock and George Muenchow. The Minutes of the February 22, 1990 Meeting were approved upon motion by Clay, seconded by Rislund, and carried. The Chair welcomed Paul Ten Eyck who is serving in an At Large capacity. George Muenchow reviewed the three remaining models still being considered for the structure of the proposed City Park & Rec department : a . P & R Administered Under Public Works Advantages: 1 . Eliminate one Department Head 2 . Tendency to assure joint usage of equipment Disadvantages 1 . Work load of P.W. Dir . increased 2 . Would need to hire another engineer 3 . Public Works persons not always understanding of recreation philosophy. b. Shakopee To Add A Recreation department Advantages: 1 . Recreation Programming Planning would get a fair shake. 2 . Equipment joint usage assured . Disadvantages 1 . Recreation not guaranteed a fair shake regarding maintenance as maintenance would continue under Public Works . 2 . Possibly might be some overlapping of job respon- sibilities. c. Shakopee To Add A Combined Park & Recreation Department Advantages: 1 . Maintenance virtually guaranteed a fair shake. 2 . Atmosphere of equality prevails. Disadvantages 1 . Potential for duplication of equipment with two departments involved with equipment purchase and usage. 2 . Recreation people not necessarily trained in purchase and usage of equipment . / It was agreed that all models would require a great amount of inter- departmental cooperation: By consensus it was agreed to remove Model #1 ( Recreation Under Public Works) from further consideration. By further consensus it was agreed that the City Of Shakopee would best be served by a combined park and recreation department. The question as to location of park maintenance needs to be determined . Questions to be addressed include responsibility for program planning and management, facility planning, park maintenance, and equipment and staff sharing. Staff was directed to prepare a Proposed Resolution for the next meeting. Barry Stock provided examples of Organizational Charts for these three models. It was agreed that the opinion of the City Of Shakopee Park Maintenance Employees needs to be heard . Miller , Ten Eyck, and Steve Johnson ( if he is available) will meet with these men on Friday, March 16, if they are available. Stock will make arrangements . Motion by Clay, seconded by Ten Eyck, to adjourn . Motion carried . Next meeting will be Thursday, March 22, at 5:00 PM. respectfully submitted , Allot f George rMuenchow, Secty. PROPOSED RESOLUTION-COMMITTEE RECOMMENDATION FOR PLACEMENT OF CITY OF SHAKOPEE PARK & RECREATION FUNCTIONS Move to recommend to the Shakopee Community Development Commission, current Shakopee Community Recreation Board, and the City Of Shakopee City Council that: 1 . The current responsibilities of recreation program planning and management be continued within a newly authorized City Of Shakopee Park & Recreation Department to be led by a Director having department head responsibilities on a par with other heads of departments within the city ' s organizational structure. 2. The function of park and recreation areas and facilities development be spearheaded by this department in concert with the other appropriate planning boards , committees , and personnel within the City structure. 3 . The functions of Park Maintenance & Forestry shall remain the responsibility of Public Works with Park & Recreation Department input being readily accepted resulting in a "fair shake" at all times for parks and recreation functions . SHAKOPEE FIRE DEPARTMENT 129 East First Avenue. Shakopee, Minnesota 55379 Charles E. Ries, Fire Chief established 1876 March 29 , 1990 Joseph F. Ries, Administrator Scott County Courthouse 428 South Holmes Shakopee, MN 55379 RE: Issuance of Burning Permits in Scott County. Dear Mr. Ries: This letter is to inform Scott County and the Minnesota Pollution Control Agency that effective immediately, the Fire Chief' s of Scott County will no longer take responsibility for the issuance of Burning Permits. At a meeting held on March 28th between Fire Chief' s representing Shakopee, Savage, Prior Lake, Jordan, Belle Plaine, New Prague and New Market, there was a unanimous vote to inform the County that the Fire chief ' s will no longer accept or be responsible for issuing Burning Permits as originally established in the Scott County Open Burning Program established May 8, 1979 . We believe that since there will be County wide Burning Ban in place effective April 1, 1990 that you will have sufficient time to set up an alternative program for the issuance of Burning Permits prior to the lifting of said ban. If you have any questions, please feel free to contact anyone of the City Fire Chief ' s mentioned above. Sincerely, Charles Ries Shakopee Fire Chief CC: Minnesota Pollution Control Agency CR/tiv N0 4r Fite station—334 West Second Avenue BUSINESS UPDATE FROM CITY HALL it' 3 Dear Chamber Member: Vol. 4 No. 4 April 1, 1990 CITY ADMINISTRATOR At the January 30, 1990 City Council meeting, Council authorized hiring Tom Steininger as our new Police Chief. Mr. Steininger accepted the offer and started his new position as the Police Chief for the City of Shakopee on February 26, 1990. Welcome aboard! At the March 20, 1990 City Council meeting, Council authorized hiring Lindberg Ekola as our new City Planner. Mr. Ekola will be starting his new position as the City Planner effective April 16, 1990. CITY CLERK On March 6, 1990, Council appointed Duane Wermerskirchen to the Ad Hoc Downtown Committee. On March 20, 1990, Council appointed Joyce Bassinger, Gary Lindstrom and Ann Tuttle to the Community Youth Building Committee. Council has decided to appoint a special board to serve as the Board of Review for the City of Shakopee. The Board of Review checks the assessor's lists for accuracy, hears individual complaints, and makes any necessary adjustments. Anyone who feels qualified and wishes to serve on the Board of Review should call City Hall for further information. COMMUNITY DEVELOPMENT The Spring Clean-up Day is scheduled for Saturday April 21, 1990. The clean- up site will be located behind the Shakopee Public Works Building on Gorman Street. The site will be open between the hours of 8: 00 AM and 4 : 30 PM. Identifications will be checked to insure Shakopee residency. Tipping fees will be collected at the gate. On March 6, 1990 the Shakopee Housing and Redevelopment Authority approved allocating $50, 000 from the HRA reserve fund to initiate a rehab grant program. The program will provide funding assistance to property owners and/or tenants in the downtown area at a ratio of 25% grant money to 75% owner or merchant financing in grant amounts ranging from $500 to $25, 000. Grants will be awarded to approved applicants based on a pre-established ranking and scoring system. The purpose of the program is to encourage the preservation and beautification of downtown buildings by enhancing their original character in order to create a more attractive and inviting downtown shopping environment. The application deadline is June 6, 1990. Persons interested in receiving an application should contact Barry Stock at 445- 3650. Effective January 1, 1990 State Statute prohibits the disposal of yard waste in conjunction with regular refuse. The City of Shakopee in conjunction with Waste Management Inc. will be providing a special yard waste collection program beginning April 17, 1990. The program will be run in the same manner as last year. Persons wishing to dispose of yard waste will be required to place an extra service refuse coupon on to their bags. The cost for this service is one coupon ($2 .25) for every four bags of yard waste. Coupons are available at City Hall and the License Bureau (Scott County Courthouse) . All residents east of Holmes Street will be provided with Tuesday collection. All residents west of Holmes Street will be provided with Friday collection. Please put all yard waste curbside. There will no alley pick-up of yard wastes. COMMUNITY RECREATION (SCR' Many businesses and groups like to conduct picnics for their employees and family members. S. C.R. is available to help in scheduling these activities. Open air picnic shelters in Memorial and Lions Parks can be reserved at a nominal fee. Groups up to 150 people usually work out just fine. Many groups like to use Lions Park because of the nearness of the Municipal Swimming Pool , Tennis Courts, and Volley Ball Courts. For further information call the S.C.R. Office at 445-2742 . PLANNING DEPARTMENT The City Council has received the initial draft of the proposed comprehensive plan update and forwarded it to the Planning Commission for their review and comment. A public hearing has now been scheduled for Thursday, April 19 , 1990 for public review and comment. On March 20, 1990 the Shakopee City Council approved an amendment to the Shakopee Valley PUD which provides for the construction of a miniature golf course located immediately east of the Shakopee Valley Motel . On March 20, 1990 the Shakopee City Council also approved two residential plats. The first plat (Hillwood Estates) is in an unsewered area and splits 27 . 34 acres into ten lots. The property is located on C.R. 79 across from Glen Ellyn Addition. The second plat is a residential plat in a sewered area. The plat consists of approximately 42 single family lots on approximately 13 . 79 acres. The property is located SE of the Shakopee Senior High School . POLICE DEPARTMENT The Police Department will be at Shakopee Showcase with information on Crime Prevention/Neighborhood Watch, Self Defense Techniques for children and choosing Law Enforcement as a career. Counterfeit twenty-dollar bills are being circulated in Shakopee. These bills are somewhat lighter colored than a genuine bill, especially on the back side, and they carry the serial #178844084A. If someone tries to pass one of these bills, write down what they look like including a description of their car and call the police. DO NOT TRY TO APPREHEND SOMEONE YOURSELF. PUBLIC WORKS/ENGINEERING The City Council has awarded the contract for installing athletic field lights at Tahpah Park to the low bidder, A & B Electric. This project consists of installing lights on two softball fields and the football field. The project is entirely funded by the Shakopee Softball Association, Shakopee Rotary and Shakopee Jaycees. Staff has received Council permission to advertise for bids for Phase II of the Upper Valley Drainage Project. This project goes from 4th Avenue to the Mill Pond. The bid opening is scheduled for April 10, 1990. The Public Works Department recently purchased a Bobcat 743 skid steer loader and various attachments. 1110111111 SCOTT COUNTY OFFICE OF THE ADMINISTRATOR COURTHOUSE 110 14 1.-) 428 S. HOLM ES ST. SHAKOPEE, MN 55379-1382 (612) 496-8100 JOSEPH F.RIES Administrator CLIFFORD G.McCANN Deputy Administrator BARBARA NESS March 19, 1990 Executive Asst. Mr. Dennis R. Kraft Shakopee City Administrator 129 East First Avenue Shakopee, MN 55379 Re: Shakopee Resolution No. 3182 (1-16-90) Dear Dennis: I would be remiss in my commitment to your office and the entire Shakopee City government if I did not acknowledge the expression of encouragement I saw in each of our County Commissioners when Mayor Laurent presented Resolution No. 3182 to the County Board on February 13, 1990. Not only was this resolution viewed as a statement from the newly elected Shakopee Mayor and Councilman but a message seeking a renewed commitment between our units of government from all City of Shakopee policymakers and management staff as well. And on our plane Dennis, I want to renew my pledge of cooperation with your organization on the part of the entire County Administration. I will also take this opportunity to express my appreciation to you personally for your efforts towards a better working relationship between the City and the County since assuming your role as City Administrator. I have truly enjoyed working with you. Sin - .ely, I ' Jos-p F. Ries As. inistrator c: Commissioner R.E. Mertz File: City of Shakopee JFR:bn An Equal Opportunity lAfrmative Action Employer INDEPENDENT SCHOOL DISTRICT NO. 720 SHAKOPEE, MINNESOTA 55379 DATE: March 22,1990 MEMO TO: Becky Kelso Bob Schmitz Bill Laing Dennis Kraft Gary Laurent Gloria Vierling Joe Ries Dick Mertz Norbert Theis Bill Dellwo Dick Mulcrone Kristin Converse Jane DuBois Clete Link Paulette Rislund Don Bisek Bob Techam Ron Ward Aggie Unze FROM: Gayden F. Carruth s` & c daAA,Lztk. Cz, RE: Special Legislation -- House File 2260 The purpose of this memo is to update you on the progress of the Special Legislation for Shakopee. Attached please find a letter from Representative Kelso. She asked that I provide you with a copy of this !otter On behalf of the Board, thank you for the letters you sent. I am assuming it is still appropriate to let Representative Nelson know how important this matter is to our entire community. If you can think of anyone who has not already written, please ask them to write a quick note as well. Again, thanks for you help! We'll try to keep you posted. cc: Board of Education \z' �r Re . Beck Kels 00 Minnesota. P Y District 36A rfri House of , Scott, Carver Counties --� - = Representatives Robert Vanasek,Speaker COMMITTEES:EDUCATION,EDUCATION FINANCE DIVISION; TRANSPORTATION;HEALTH AND HUMAN SERVICES March 19,90 Dear Interested Citizens: As we arrive at the mid point of the legislative session, it seems like an appropriate time to update everyone on the progress of H.F. 2260. The bill was heard in the House Education Finance Division several weeks ago. Dr. Carruth attended that hearing and there was very little discussion, due primarily to the fact that there were many bills to be heard before the committee deadline. It is yet to be determined whether the bill will be included as an amendment to the Omnibus Education bill , that vote will take place next week. The chair of the committee, Rep. Ken Nelson, has received a numbers of letter from Shakopee and that has been extremely helpful . Strangely enough, the fact that the Department of Education and the Department of Revenue have dealt with the auditor's correction differently is working out to be to our advantage. When I 'm asked about the fiscal impact (i .e. cost to the state) , I can honestly say that can't be determined because our situation has been handled differently on two different tracks. Although there is no question that neither department would adjust the error as favorably as our bill would. At this time, neither department is "publicly" opposing the bill , they obviously would have to admit to a considerable lack of coordination. There probably is not a single legislator over here who would not want to have something in statute that would reconcile this error once and for all , if it were in their district. I am obviously trying to appeal to that aspect (i .e. we have been through a lot, and we need a definative decision in order to move ahead) . . We decided not to have a hearing in the Senate Education Finance Committee. Senator Peterson is a very exacting chair and it frankly would be very difficult to move through his committee. Since there will undoubtedly be an education aids bill passed in both houses, we can hope to have our amendment included in the final bill that will come out of the conference committee. We will probably not know the final results until the last days of the session, probably right before Easter. Stay tuned - 151 South Shannon Drive,Shakopee,Minnesota 55379 i (612)445-6658 State Office Building,St. Paul,Minnesota 55155 (612)296-1072 House Fax(612)296-1563 441' 1LJ Memo To: Dennis R. Kraft, City Administrator From: Gregg Voxland, Finance Director Re: Follow-up on Wholesale Club Credit Account Date: March 28, 1990 Introduction Council recently declined to authorize a credit account to facilitate buying at the Wholesale Club. They did, however, want some follow-up information on the relative pricing. Staff did a brief survey and concludes that while there are some savings on some items, on the whole it is not worth pursuing on a routine basis. A few prices are: Henn. Cty. Wholesale Co-op Local Club Toilet Paper - (Case) 29.83 30.02 29.99 C Fold Towels - (Case) 12.59 17.50 Roll Towels - (Each) .57 .93 Manila Envelopes 9.5x12.5 (100) 7.31 8.99 4.69 3x3 Post-It (Each) .41 .63 .24 3/4" Scotch Tape (Each) .71 1.74 1.21 8 1/2x11 pad (Each) .29 .57 .33 "While You Were Out" (Dozen) 1.14 1.69 1.60 White-Out (Each) .41 .88 .47 *7 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directoi'›41J'/ SUBJECT: C.R. 18 Corridor Study DATE: March 28, 1990 INFORMATIONAL ITEM FOR COUNCIL: Please find enclosed a copy of the completed Transportation Study for the C.R. 18 Corridor Realignment Alternatives. This study was initiated by residents living along the existing C.R. 18 concerned about the impacts of a new C.R. 18 going from the Shakopee Bypass to C.R. 42. Please contact me if you have any questions or comments. I will pass those on to the County Highway Engineer. DH/pmp CR18 SCOTT COUNTY HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN, MN 55352-9339 (612) 496-8346 FAX (612) 496-8365 BRADLEY J.LARSON Highway Engineer DANIEL M.JOBE Asst.Highway Engineer-Design DON D. PAULSON Asst.Highway Engineer-Construction March 19 , 1990 Mr. Dave Hutton City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: CR 18 Corridor IND044.4"." Alternatives Dear ton: Enclosed for your review is the Transportation Study of the County Road No. 18 Corridor Alternatives . If you have any comments , please submit them in writing to this office by April 3 , 1990 . Thank you for your attention to this matter. If you have any questions, please contact this office. Sincerely, Bradley J. Larson, P .E . County Highway Engineer BJL/kmg Enc . An Equal Opportunity/Affirmative Action Employer SCOTT COUNTY TRANSPORTATION STUDY COUNTY ROAD 18 CORRIDOR ALTERNATIVES FEBRUARY, 1990 SRF No. 0891298 SRFSTRGAR-ROSCOE-FAUSCH, INC. I hereby certify that this report CONSULTING ENGINEERS was prepared by me or under my TRANSPORTATION I CML■STRUCTURAL PARKING■LAND SURVEYORS direct supervision and that I am a Suite 150, One Carlson Parkway North duly Registered Professional Minneapolis, Minnesota 55447 612/475-0010 Engineer under the laws of the FAX 612/475-2429 State of Minnesota. 441ua. )2k-ult,L— Date V/4//90 Reg. No. /4/4430 TABLE OF CONTENTS PAGE I. INTRODUCTION 1 II. STUDY AREA 1 III. FUTURE TRANSPORTATION NEEDS 3 IV. STUDY ALTERNATIVES 3 V. TRAFFIC FORECAST AND ANALYSIS 11 VI. DESIGN FEASIBILITY AND ENVIRONMENTAL IMPACTS 17 Design 17 Environmental 18 Estimated Costs 21 VII. EVALUATION OF ALTERNATIVES 21 VIII. CONCLUSIONS 24 APPENDIX 26 E - 7 TABLE OF CONTENTS LIST OF FIGURES PAGE FIGURE 1 STUDY AREA 2 FIGURE 2 FUNCTIONAL CLASSIFICATIONS OF EXISTING ROADWAYS4 - / FIGURE 3 ALTERNATIVE 1 6 FIGURE 4 ALTERNATIVE 2 7 FIGURE 5 ALTERNATIVE 3 8 FIGURE 6 ALTERNATIVE 4 10 FIGURE 7 FORECAST TRAFFIC VOLUME ASSIGNMENT - ALT. 1 13 r FIGURE 8 FORECAST TRAFFIC VOLUME ASSIGNMENT - ALT. 2 14 FIGURE 9 FORECAST TRAFFIC VOLUME ASSIGNMENT - ALT. 3 15 FIGURE 10 FORECAST TRAFFIC VOLUME ASSIGNMENT - ALT. 4 16 FIGURE 11 RECOMMENDED CONSTRUCTION STAGING 25 LIST OF TABLES -" TABLE 1 EXISTING AND FORECAST DAILY TRAFFIC VOLUMES 12 TABLE 2 FORECAST TRAFFIC ASSIGNMENTS 12 TABLE 3 ENVIRONMENTAL IMPACTS 19 TABLE 4 RIGHT-OF-WAY REQUIREMENTS 21 TABLE 5 ESTIMATED COSTS 22 1 SCOTT COUNTY TRANSPORTATION STUDY COUNTY ROAD 18 CORRIDOR ALTERNATIVES I. INTRODUCTION Developing areas in northern Scott County are placing an increasing demand on the existing roadway system. Short and long-range planning is required to provide for improvement of existing roadways and development of new facilities. Scott County Road 18 in Shakopee and Prior Lake needs to be evaluated within the framework of a planned roadway system that will accommodate the needs of future development in this part of the County. The planned construction of the new C.S.A.H. 18 Minnesota River crossing further emphasizes the need for this study. The purpose of this study is to assist Scott County in determining the best location for a north-south arterial roadway within the study area and how to best connect this roadway to the T.H. 101/Shakopee Bypass and the C.S.A.H. 18 river crossing. Several criteria were used to evaluate alternative roadway configurations. These included not only engineering related issues such as grades, number of lanes, alignment and safety standards but also included impacts on existing residential and commercial development and on the environment. In addition, construction and right-of-way costs were addressed to ensure that recommended improvements would be funded when they are needed. A study group was formed to coordinate and provide input for the County Road 18 Transportation Study. This group consisted of representatives from the County Road 18 Citizens Committee, Cities of Shakopee, Prior Lake and Savage, and the Scott County Highway Department. II. STUDY AREA To assist in the evaluation, a study area was identified and data _ collected to define geographic features and to prepare traffic forecasts. The study area, as shown in Figure 1, is bounded by the proposed T.H. 101/Shakopee Bypass on the north, C.S.A.H. 42 on the south, County Road 83 on the west and T.H. 13 on the east. To assist in the preparation of a basemap and environmental impacts, evaluation maps were assembled containing information related to property ownership, soils, wetlands, contours, land use, development and geographic features. 1 _ 1 N _ _ co _ TH 7 • • 4.7 ir*,,----.... ... muirIr. inzos co. _ Iii----- ----,Imi ci . -41-Liiilv- 414:11 -JAINIIII--,117111- --' 1"=4000' t --•-.....giu N.`.N IIItta – , :.w-:-..,‘. :.v•;.%t:K,,v,:-,,. ....-..,:.,.- li:...:.. ..;-,.%\,,.:..„:.. MA T.H. 101/ HAKOPEE BYPASS '-:4011111111.-".--__%-"...----- ••••.-- -'0.r*t ...,.: . .,-5i,,,,,,,,, - ___„.• • . ,...... „.., 41/111M -,- - • i,., \ •;„ , ---........----.‹,,-5,,,:7.74 ---4. ..,,,,, ...... ,...., itiar. ..,.. - pi, ------:: . ;•, .1,..N —, 1 ) " ° 11111:' ''' 4 InIZZY atallitli ,;.: , ,, 4 ell .11: :=1111:1 tr, .-- ill allaillf '. ;7;11 -..11117MIIIIIIIIIR .41.111.1.= ,--1 '''' MS r - n. 1 a 4 1.4 Hamm , I vl ilkithY,...14111.1111.3 ' ••••;Men" == ro ..111!. 'Mil.. , . ,:‘ ,, MIMI t, •-4 • = I :,.:•. cz.• 0 .. cv • -- -,sia U "". if4 :3 1 `.-41.1 •ingiNurnal • =MI; i .„.. g , , • 46 g III P awg i,.",- --.1"\r„ M ••• ,5.:::.;:. ... ! -t NW I ... ...••• di, ,,,,,:. _ tic• ----I 1 I 1 • . A U I , i 1*WS 1 • . - 16, ;,:, 2 It :r.f. .--..,...--:,---_-.;.- ..... ---7 ..... ••,•., -.4111107/15111011eirA * --- CUNDALI 0;,\. .ii,i,.... A "" ti% 4,7 • oriuk . AIL 'Mum! it i 0-'; k?-4 mope Luz morel tti" ''. .. • • 1‘14111.4411, -911411F= V - -F:z..ii.I — RE23.0.,ii .. eralcuisq PIIII ''' 1 ... . 0„._ .row.„.... ...:.: :...st::::::• . ... _________,...a .•__•___ .... • It I . I ::i, :•:."!: PRIORI LAC f nam -11 __ M IN ,•:„., F.:.... kA 2 SAVAGE• :;i to *IN ••-• ./ raliallilLi VIM '.:,:' A S (..•H<IP 42 114 limiiirm 1 m.-1411P7 Iiift. I li, C. . . . :...: _ .. ...: .: _ kaia: iv...,. ...-:.::?.:trmww,m. ,,r,,,:-,. .syi::*-.E:.::::::* ,......-:-.:•...in-....;.ow,•-..”..:it:.:;.::::::: ::,::zi:c.:.:...,:,.**04t-olit g• ..2. -',„,,:.4,..,4,141 iis.-:.4:i4:, I I I I 11 L..-1-, ..- N '411111111111iiiiit s , Aiii-ipromm••. ' • ' — ••••••'-%•''•••' _ 1 X mrP1,e 26 41 . ,, Obi MO UM 2 *VIVI Cl, (j R.... 7 STUDY AREA •r- - SCOTT CO.HIGHWAY DEPT. FIGURE 1 SRFSTIZGAR-ROSCOE-FAUSCH,INC CONSULTLNG ENGINEERS COUNTY ROAD 18 STUDY AREA – STUDY z III. FUTURE TRANSPORTATION NEEDS Appropriate transportation planning is critical to the success of emerging development in northern Scott County. In time, growing demands will result in the expansion of the Metropolitan Urban Service Area (MUSA) line within the study area boundaries and beyond. The functional classification of a future roadway network is essential in the planning and design of streets and highways. Metropolitan Council transportation development guidelines set forth criteria for establishing the functional classification of /roadways. These classifications, their development criteria and characteristics can be found in the appendix to this report. Transportation criteria for developing areas indicate a need for minor arterial roadways spaced approximately one to two miles apart and collector roadways spaced about one-half to one mile apart. Figure 2 shows the relationship between the existing roadway network and the desirable grid spacing. This figure suggests that there is a need for an additional north-south roadway between County Road 83 and County Road 18 . The extension of C.S.A.H. 21, as a minor arterial, to the north of C.S.A.H. 42 would adequately fill this requirement. IV. STUDY ALTERNATIVES Several alternatives were chosen for evaluation including the no- build alternative. Each of the alternatives assume the following roadway improvements are in place by the year 2010. . T.H. 13 upgraded to a four-lane expressway. . T.H. 101/Shakopee Bypass constructed as proposed. . New C.S.A.H. 18 river crossing completed as proposed with a directional interchange at existing T.H. 101. . C.S.A.H. 42 upgraded to a four-lane urban arterial to County Road 83 . _ Four alternatives were identified and reviewed for their ability to meet future transportation needs in northern Scott County and particularly within the study area. These alternatives are described as follows and depicted in Figures 3 through 6. 3 N ti� _ TIiI �. • le `.. , ,\t-r—,-,-- � ' Gc • 1"=4000' ap� MINOR ARTERIAL -\ t- • Illillitr( ill , `I! � 1 1 ,� T.H.1011SHAKOPEE BYPASS \�\ �i PRINCIPAL ARTERIAL1' ;=; :• _ 4,i - . Q_ ;A 4: 7/ .:':m u.11 1111/,ffrir:"11. ..ki 1;,- ,, ss es 1. ..,0 111M :4iiiaiiirE1111 `, IIII. ' ' ��. ' '•F.li dims l - i uu:" ' cL - ' — Qtb = •••49Ol� I 16 Q r`pi.6--. _rvi . I O G w Q j. a ` t. fidfi V Q ( : W X :4 irai ' =.(k) • i �i ' '••(,,,,„t mean PPM I"• -- tlikidaW MAW -sHAK....4 ROMA Ail d „Iv, a miwz...... MC mei ammo 1 -u SAVAGE 11 g"41411/' G ,�rill.11 PRIOR LACE. .? �` C.S.A.H. 42 s AO 1i I a .--�rsMINOR ARTERIAL, p .,�%Vi — 1 l ,COQN ' �' ��ri z w x ..,_ N- -� a_ _ �� g:4 � v - 11/2 MILES 1 MILE 1 MILE 1 MILE P'1 _ SCOTT CO.HIGHWAY DEPT. FIGURE 2 SRFSTRGAR-ROSCOE-FAUSCH,INC. COUNTY ROAD 18 FUNCTIONAL CLASSIFICATIONS CONSULTING ENGINEERS OF EXISTING ROADWAYS STUDY 1 Alternative 1--(No-Build) Existing County Road 18 Alignment - Figure 3 . Assumes no new north-south roadway within the study area. . Assumes a diamond interchange at T.H. 101/Shakopee Bypass and County Road 18. . Assumes direct at-grade connection to existing T.H. 101. Assumes no direct connection to the C.S.A.H. 18 river / � crossing. Alternative 2 New County Road 18 alignment north of C.S.A.H. 16 - Figure 4 . Assumes County Road 18 reconstructed west of its present alignment north of C.S.A.H. 16. . Assumes full access from County Road 18 to the T.H. 101/ Shakopee Bypass and to the C.S.A.H. 18 river crossing via new interchanges. . Assumes local access maintained to existing T.H. 101. Alternative 3 C.S.A.H. 21 extended north to the T.H. 101/Shakopee Bypass - Figure 5 . Assumes C.S.A.H. 21 extended north of C.S.A.H. 42 to the T.H. 101/Shakopee Bypass. . Assumes full interchange access from C.S.A.H. 21 to the T.H. 101/Shakopee Bypass. . Assumes a diamond interchange at County Road 18 and the T.H. 101/Shakopee Bypass. . Assumes a direct connection of County Road 18 to existing T.H. 101. r- Assumes no direct access from County Road 18 to the C.S.A.H. 18 river crossing. r- 5 _ 1 , N cb T.N z pI — Q,; — . r II 4 4VP4- IM --"��1�\\ 1"=4000' .`— T.H. 101/SHAKOPEE BYPASS t i — • f- ,, ; 1314 M.VilligiApr ''' '1 Y$ i V c �mq a' + 1,,,-1 , 04' 1 4117#4* 1re t 1 I6II mew RP' —=- : • e,,,,ai . tirgii-.-rojiatitirlii.• '1., ' ikki - -- [ . I. = i --.:...1-4111111140014$;. eL'ii4= it ei -e EP AR ga IE it74111r, 41ji-i r ' WM PRIORI I 1 I i til 1 ,~if4 2 Ell 1 NIT- ....11 ` - le WE 77.1.------/ p 1111 7 I I I N 1 ic_ Lc-/ Ii I , I , QB . V LEGEND ��— PROPOSED CORRIDOR . Assumes no new north-south roadway within the study area. Assumes a diamond interchange at T.H. 101/Shakopee Bypass and County Road 18 . . Assumes direct at-grade connection to existing T.H. 101. • Assumes no direct connection to the C.S.A.H. 18 river crossing. — SCOTT CO.HIGHWAY DEPT. FIGURE 3 SRF CTItGpR-ROS ENGINEERS USCH,INC CONSULTING ENGINEERSCOUNTY ROAD 18 ALTERNATIVE 1 STUDY 7 _ N ti� TN.IDI.--�;i •11 ; . , - II ! - ` _`. G y ..N.si .1 1, _____ --.7 , 1 i �' 1"-4000' I :I T.H. 101/SHAKOPEE BYPASS ' •�� �� g\ ! f r--... -=_-_-_-_ - ` J. ; •m,:•; IIS 777111:§ °A‘""W''-1 —r—,---k . s V p I .F _ .j t......:r 1 I 4%'I w O • i Z W ' ' .ire qa� r�-. • „Jib i ! -4111;04110-4V77` Y'y �W+ _ - --:—. .01P701,140111;,.. :a:. I ( Y , - � �.ME ,yM,r. 1 `�if 111 l < PRIQ LAKE I \�`�A1�� , .. . — — IpE,¢]tNA710M di $HAKOP !� - ,. -w.ww.- 1, , p.o.,,,,, _______, 1 _ I 'I rid . i _. 1 \.. a r---1— • II ', C.S.A.H. 42 e 1( H1 � I WI.. �, '1 ` i r ♦ KaM.t .1 ��. ` N I !�N ` i srw,. i , . N '�s , C!i U LEGEND --� PROPOSED CORRIDOR . Assumes County Road 18 reconstructed west of its present alignment north of C.S.A.H. 16. T ▪ Assumes full access from County Road 18 to the T.H. 101/ Shakopee Bypass and to the C.S.A.H. 18 river crossing via new — interchanges. • Assumes local access maintained to existing T.H. 101. — SCOTT CO.HIGHWAY DEPT. FIGURE 4 SRFSRFSTRGAR-ROSCOE-FAUSCH,INC. CONSULTING ENGINEERS COUNTY ROAD 18 ALTERNATIVE 2 - STUDY 7 s, N ``� `_'_"i I Y i c7 , I ' 1 (.0 ‘ :22Z1'- -r 1NTERCHANGE-I �1111A LOCATION I ,--,i � ��� i F.^-' ..IL',r -.r- � \ r l, T.H. 101/SHAKOPEE BYPASS • �':;���_- \ � 1"=4000' - ' ' / 1 C4 I mom ' ' ' . ‘.."le n '. ," - u no 711111" I' aligini , I�nnnn� � �� �M ntA 1 M.. . xr o ICS _ FM NIP--- . ! I N •r������`� �,� QDgµt 4,mktegii‘it , vRgt IAKE 40 € , - 1.Ira ,��QN -eic-r- 4 RFgAVA7lpridi . .. ... i , . aw aaloal UK !, _. I i s �.. \. t IF-e1 : k - 111111e7 .11Lid 8 PRIOR L xE 7 ~ C.S.A.H. 42 ,E • `1-1 i �� C - ,;i ..rte.. N . .• ` , LEGEND B `1p L cti U — PROPOSED CORRIDOR Assumes C.S.A.H. 21 extended north of C.S.A.H. 42 to the T.H. 101/Shakopee Bypass. Assumes full interchange access from C.S.A.H. 21 to the T.H. 101/Shakopee Bypass. Assumes a diamond interchange at County Road 18 and the T.H. 101/Shakopee Bypass. Assumes a direct connection of County Road 18 to existing T.H. 101. T Assumes no direct access from County Road 18 to the C.S.A.H. 18 river crossing. - SCOTT CO.HIGHWAY DEPT. FIGURE 5 SRF INC. CONSULTING ENGINEERS COUNTY ROAD 18 ALTERNATIVE 3 STUDY Alternative 4 C.S.A.H. 21 extended north and east to the new interchanges described in Alternative 2 - Figure 6 . . Assumes C.S.A.H. 21 extended north and east of C.S .A.H. 42 to the T.H. 101/Shakopee Bypass and the C.S.A.H. 18 river crossing. . Assumes full interchange access to the T.H. 101/Shakopee Bypass and the C.S .A.H. 18 river crossing. I . Assumes a connection between C.S.A.H. 21 and County Road 18 immediately south of the interchange area. . Assumes a connection of County Road 18 to existing T.H. 101. 9 I N T i 4., • Iel iiv ,I _ . 1 i 2 it ` �. t '' \ + --__ i .--'---1111101iiiiiiir , ; - T.H. 101/SHAKOPEE BYPASS :.`�:=r �\ 1 - ..-1...................... — M i 11 F II . ‘ngl11Illl11 4 `.;r fit'._u � Illyn� , ,,, �.��!i t*i .... Cri -.'SL/ 1 c i s .:.' i-- ,..1 _ I R j • 16 _ --- O MI • �� V • tom, a wI I. -'.,p,••it it d./� axiom/ K;/IN'�F mrcToer REmIVATP. es a 91AK r�`- i.NMI yr 17r'. i .+ice -...w... PRIORI L X i �.� r 1W. .» ! Ik /vow rAmr 2 SAVAGE I I f��/ 8 .I .AL, PRIOR LANE C.S.A.H. 42 imp -itH , ...._\ 9 ' I:: : 33-333 psaw.:. ri— vi LEGEND CU ---- PROPOSED CORRIDOR — . Assumes C.S.A.H. 21 extended north and east of C.S.A.H. 42 to the T.H. 101/Shakopee Bypass and the C.S.A.H. 18 river crossing. . Assumes full interchange access to the T.H. 101/Shakopee Bypass and the C.S.A.H. 18 river crossing. T . Assumes a connection between C.S.A.H. 21 and County Road 18 immediately south of the interchange area. T • Assumes a connection of County Road 18 to existing T.H. 101. — SCOTT CO.HIGHWAY DEPT. FIGURE 6 SRFSTRGAR-ROSCOE-FAUSCH,INC. l�i' CONSULTING ENGINEERS COUNTY ROAD 18 ALTERNATIVE 4 STUDY Z V. TRAFFIC FORECAST AND ANALYSIS Traffic forecasts were developed for the year 2010 and assigned to the roadway network in each of the alternatives to assist in evaluating the ability of each alternative to meet future transportation needs within the study area. Traffic forecasts were made utilizing the Mn/DOT/Metropolitan Council's regional model for the year 2010. An east-west screenline was defined immediately north of C.S.A.H. 42 cutting through the following roadways: / . County Road 83 . Extension of C.S .A.H. 21 . County Road 18 • T.H. 13 . County Road 27 The regional model assumes no changes to the current location of the Metropolitan Urban Service Area (MUSA) . Most of the study area is not located within the MUSA boundary. If the boundary were to be revised to allow for more intense development, the forecast traffic volumes would need to be adjusted upward. A traffic assignment was made to the regional network with and without new County Road 21 for the p.m. peak hour. Existing volumes (1986) were compared to the model output for total screenline traffic in Table 1. This assignment indicated a 2 . 5 percent yearly growth rate between 1986 and 2010 . Typical traffic growth rates in the metro area have been in the range of 3 to 4 percent, with higher growth in the fringe areas of the region. For comparison purposes, a straight line projection based on historical trends, results in a 2 . 9 percent growth rate. Northern Scott County, being in the fringe area, is expected to experience a higher rate, therefore, adjustments were made to the model output resulting in an annual growth rate of 4 percent for the screenline of lines. These figures are presented in Table 1. 11 TABLE 1 EXISTING AND FORECAST DAILY TRAFFIC VOLUMES Average Growth Rate Daily Volumes (1986-2010) 1986 ADT 16, 550 -- 2610 Model Output 30, 000 2 . 5% 2010 Projection (Historical) 34 , 000 2 .9% 2010 Adjusted Forecast 45, 000 4 . 1% Screenline traffic volumes were assigned to the roadway network for each alternative. These assignments are tabulated in Table 2 and graphically presented in Figures 7 through 10 . TABLE 2 FORECAST TRAFFIC ASSIGNMENTS 2010 Model Output 2010 Model Output without with Adiustinq Growth Factor 1986 Co. Rd. 21 Alt. Alt. Alt. Alt. Facility ADT Extension 1 2 3 4 Co. Rd. 83 3 , 350 5, 000 8 , 000 8 , 000 4 , 000 4 , 000 New CSAH 21 -- -- -- -- 16 , 000 16, 000 Co. Rd. 18 2 , 500 17 , 000 (1) 11, 000 13 , 000 5 , 000 5, 000 T.H. 13 8 ,700 6 , 000 23 , 000 (2) 21, 000 18 , 000 18 , 000 Co. Rd. 27 2 , 000 2 , 000 3 , 000 3 , 000 2 , 000 2 , 000 Totals 16,550 30,000 45,000 45,000 45, 000 45,000 (1) Unadjusted output of regional model. (2) Forecast per Mn/DOT 20-Year Plan. 12 N 1 ti� rN• /0/ 2 ..ii Q,: ir--w-rk. \\-t—1 1 1 r-istwiiii...- _ �� i .60,000„ r"=40001 ill iiiii,�� � ,`�, L-- S .; 1, T.H. 101/SHAKOPEE BYPASS ,� � _ a\4g Illent;`_ _ ��0 ri...____,_ ,,,, ,...,,,,,.2_,,,,,„1-- , ...... ,. ., .....: ... voi bil .14.-jilip Hop i — •,fC j I ci 2,7 l ...,-vi Rs. zi . gliPmel .a. it.-.."Alli — 211.111111 Wyk. -"11 rt,'s�` I'"'#1"liiilllil k‘-iii-- �l t _ `��a�t�i� —s.1 - . ra � _ f i 1 i. lit , PRIOR ILAX _ y. 1 ! Millill SAVAGE - i 1\ --111111110.i i� -.: nob (.<12 �`� A^ • 20 0OO PRIM LAKE, '� I'f C.S.A.H. Yl ! - -- �;�•i ;,-,‘ � NJ' i ---.40, 4, Io UM Cli - C.) LEGEND XX,XXX PROJECTED 2010 ADT ...4-...... PROPOSED CORRIDOR r (1) Source-Mn/DOT TA-M368B-March 1989 — SCOTT CO.HIGHWAY DEPT. FIGURE 7 SRFSTRGAR-ROSCOE-FAUSCH,INC ALTERNATIVE 1 l� CONSULTING ENGINEERS COUNTY ROAD 18 FORECAST TRAFFIC VOLUME STUDY ASSIGNMENTS N 7 — i ti� TJ • IOj. ` � 1"=4000' 1 - �'\ _- II ■ j Www.' I "'`,'1..I'' 1.4 �,11�- -'4"-7: - / T.H. 10' /SHAKOPEE BYPASS ..��/� \ 45,000 j j- '.26,000m14:=1f •::.• (,) 41 1 % :: VfAIWP lilt Ir j r -, o111, 'r _ . • "t ;,-,a .a nii ` _ _ r ' ,cn 1 -- oo Q, Q csA. '- _ ,lint4 :- �'• o Q I • 16 Q � i.._ = ill 1t.....: i .__, U g M 'O. ISI V..YY . — N 1 I .I� r1 = 1 .1 ' 4L -.'"611111111n1L111001141MA;eni / t yrs i r01 -4 AK ILI..._.... ` i rile. • T PRIORI LAKMS �L� 41:.„ rari `y� Q - Mitt PRIOR LAKE PMS C.S.A.-H`. 42 ' 20,000 N r 1 r x _ ��_r 28 1 Q • C6 u LEGEND XX,XXX PROJECTED 2010 ADT MEM,INir=MD PROPOSED CORRIDOR (1) Source•Mn/DOT TA-M368B-March 1989 SCOTT CO.HIGHWAY DEPT. FIGURE 8 SRFSTRGAR-ROSCOE-FAUSCH,INC ALTERNATIVE 2 CONSULTING ENGINEERS COUNTY ROAD 18 FORECAST TRAFFIC VOLUME STUDY ASSIGNMENTS N I ti� T.R 4z., it _ 1 r ------ .. I \ 60,000(1) l,�_4000I Ara INTERCHANGE ----------" ii,IN — LOCATION ( ��;j ;` -� . T.H. 101/SHAKOPEE BYPASS - gip\ 45 000 �— 'j 26,000«,1,;- ,�.jf 1■f .�0tn. � / — All "is,),�� , -g t .Ili _1. d i Imo Er um -"1 ,r 111111lI�EN a;� ,,- : baa. •:! o M . •li 1,7M111111111211111 '--, Jo .. - Cd o a • • I6 a � r+ `- , t C.) ft W '"ii...-..r1 �...�'.__ _rte . somi oil CUNDALE ►�/ �� .mow _ • i,���a,��ut ��i:!hn,1 - i ;1 PPM . ...."- 1 klatiap -pa. . sHm.77Nie...._Aleili . , ... -.- um. 1 .. `moi '•'AA ''\1111WOBiliormsqr g ..,. I C.S.A.H. 42 8 ii 20,000 ,Tlial - 'ifb D ���� 1 1 j „ ,"--"ali-A v.. i g 0 ■„-- , ...... �i 1 �. : .,i . U, - U LEGEND r XX,XXX PROJECTED 2010 ADT PROPOSED CORRIDOR (1) Source-Mn/DOT TA-M368B-March 1989 — SCOTT CO.HIGHWAY DEPT. FIGURE 9 SRFSTRGAR-ROSCOE-FAUSCH,INC ALTERNATIVE 3 ly C CONSULTING ENGINEERS COUNTY ROAD 18 FORECAST TRAFFIC VOLUME — STUDY ASSIGNMENTS N 7 ti� .z." i TN• I OI ` 1 I G7. O,00Om 1"=4000' ` i _��% \ 1 _SI:: ,.- - '��! 4 T.H.101/SHAKOPEE BYPASS _i_../_1� 4,00 • 26000 ! - " � ! �CD , 111 f" r Wriik:::.../amu. • CZ 1 trim. - II r ' 01 _ ;,j, `_vtr Q [11114.1. �I —pn _"III��II'i ai ,y I C 1 I. OF , - ,I O a —1 0 • c:7... t ..... ,____r;..-.---oo I, . C:1 CD '44.ft s..iirigimAii_to_ g cm i 1----; 1 • -76 . tairt:11.„1111111tar �Y, O I 2 IW q.l ,. s _ I Fjo U d� 1 i I : ��y lir - p alia '1".C1DCAll 10:41 la Pt vPoae UWE.. % �.�im= rmoR I LA 'y1�—- 1 10. *'i I I s�v.cE I���, PRIOR LAKE 1 11 ~ k".,.. ' a "� 20,000 �� I1 �� C.S.A.H. 42 s ; �_— ; ----'-= 0 _ -1_! ,,� 1•;� C I o �v.........., .. , 1 1.0N El .r i a u _ LEGEND XX,XXX PROJECTED 2010 ADT — ... PROPOSED CORRIDOR (1) Source-Mn/DOT TA-M368B•March 1989 SCOTT CO.HIGHWAY DEPT. FIGURE 10 — SRFSTRGAR-ROSCOE-FAUSCH,INC. ALTERNATIVE 4 SRF CONSULTING ENGINEERS COUNTY ROAD 18 FORECAST TRAFFIC VOLUME STUDY ASSIGNMENTS 1 The results of the traffic analysis indicate the need for T.H. 13 to be upgraded to a four-lane facility and also the need to provide for an additional four-lane facility, perhaps as early as the year 2010. This second four-lane roadway could be constructed in the present County Road 18 corridor or along a new C.S.A.H. 21 corridor extended north of C.S.A.H. 42 . An extension of C.S.A.H. 21 to the north would provide for a continuous route from I-35 to the Shakopee Bypass and would better serve as the role of a minor arterial. The actual timing of additional roadway capacity should be determined by the traffic growth on County Road 18 . It would be /desirable to implement roadway capacity improvements by the time County Road 18 traffic volumes reach 7 , 500 vehicles per day. Changes to the MUSA line within the study area could promote a higher intensity land development than currently assumed for predicting future traffic volumes. Should this development occur, two or more north-south facilities may be required. VI. DESIGN FEASIBILITY AND IMPACTS Each of the alternatives were analyzed with respect to design feasibility, environmental concerns, safety and their ability to meet current design standards. Estimated costs were also prepared for each alternative. Design Alternative 1 follows the existing County Road 18 alignment and grade. Required improvements would include widening to four lanes, channelization at key intersections and signalization at the intersection of C.S.A.H. 42 . This work would have minimal construction impacts and would require only a minimal amount of additional right-of-way. Alternative 2 upgrades the existing County Road 18 alignment to four lanes from C.S.A.H. 42 to C. S.A.H. 16 at which point new roadway construction would be required along a route approximately 1, 500 feet west of the present roadway. The southerly segment would have minimal right-of-way and construction impacts similar to Alternative 1. The north segment would require approximately 1. 3 miles of new four-lane roadway construction and 18 acres of new right-of-way. The alignment and grade of this new segment would be well within acceptable design standards. 17 7 Alternative 3 proposes an extension of existing C.S.A.H. 21 north from C.S.A.H. 42 to the T.H. 101/Shakopee Bypass requiring 2.5 miles of new four-lane roadway construction and approximately 31 acres of right-of-way. This alternative crosses the river bluff line at a location where it is approximately 70 feet high. Roadway grades would need to approach a maximum of 4 percent in this area. The length of maximum grade should not exceed 500 feet. The alignment and grade are well within acceptable design standards. Alternative 4 is similar to Alternative 3 but assumes a more northeasterly alignment north of C.S.A.H. 16. This alternative / would require 3 .4 miles of roadway construction and utilize approximately 41 acres of right-of-way. The gradeline at the bluff would be the same as Alternative 3 and within acceptable design standards for the remainder of the alignment. County Road 18 remains a two-lane facility but is connected to C.S.A.H. 21. '- Each of the alternatives terminate to the north with interchange access to the T.H. 101/Shakopee Bypass and/or the C.S.A.H. 18 river crossing connection. Only Alternative 3 would require the construction of an interchange that is not currently planned or included in other programmed projects. The diamond interchange assumed for Alternative 1, at County Road 18 and the T.H. 101/ Shakopee Bypass is currently proposed to be designed and constructed as part of the T.H. 101/Shakopee Bypass project. The interchange with the T.H. 101/Shakopee Bypass and the C.S.A.H. 18 river crossing connection, assumed for Alternative 2 and 4 , is currently planned as part of the C.S.A.H. 18 river crossing project. Environmental The alternatives have been evaluated to identify potential environmental concerns associated with each of the proposed roadway alignments. These include impacts associated with wetlands, soil conditions, air and noise quality, historic and archaeological, farmlands, land use, right-of-way, relocations and wildlife. Table 3 presents a summary of some of these environmental impacts. 18 1 TABLE 3 ENVIRONMENTAL IMPACTS Potential Wooded DNR Other Noise Acreage Agricultural Alternative Wetlands Wetlands Impacts Req'd Land Req'd (D.U. 's) 1 0 acres 0 acres 14 0 acres 0 acres 2 0 acres 4 acres 6 0 acres 3 acres 3 0 acres 4 acres 1 11 acres 13 acres 4 0 acres 8 acres 2 12 acres 13 acres None of the alternatives would impact existing wetlands currently protected by the Department of Natural Resources including Deans Lake. There are other low lying areas that may be included under the jurisdiction of the U.S. Army Corp of Engineers. Alternatives 2 and 3 impact four acres of these areas while Alternative 4 impacts ten acres. Alternative 1 does not encroach • on wetland areas. These wetlands do not appear particularly sensitive but would require agency permits to construct over them. This study does not specifically address noise impact analysis but general observations were made for each of the alternatives. Preliminary review was based on forecast 2010 traffic volumes, distance from the roadways to sensitive receptor sites and the elevation of the receptor with respect to the roadway. The Minnesota Pollution Control Agency daytime noise standard of 65 dBA was used for evaluation purposes. Alternatives 1 and 2 have the most potential for exceeding standards because of the number of homes that already exist adjacent to County Road 18 . _ Alternatives 3 and 4 have minimal impacts because these roadway alignments predominantly cross vacant land. Wooded and agricultural land would be impacted by those alternatives that propose new roadway corridor construction. Of these, Alternative 3 and 4 are the largest with approximately 10 acres of agricultural land and an equal area of wooded land t required for roadway construction. Air quality, while expected to slightly increase as development occurs in the area, would be expected to remain well within acceptable limits for all of the study alternatives. Traffic congestion is the leading cause of air quality problems. Projected traffic volumes and related traffic operations would not be expected to cause any significant air quality problems. 19 1 Poor soil conditions for roadway construction would be expected to be encountered in the same areas where the potential for wetland impacts occur. These areas are likely to contain peaty, organic soils of varying depths which would need to be removed prior to roadway construction. The State Historical Preservation Officer has been contacted to determine the location of any significant historical or archaeological sites within the study area. No specific locations were identified but the potential exists for Indian burial mounds to be found along the top of the river bluff. Further surveys should be undertaken at the time final alignment is selected for a future construction project. Wildlife habitat would be impacted to the extent that the roadway construction affects nesting and feeding areas. However, the territories and home ranges of the affected species is large compared to the amount of habitat that would be impacted. All of the alternatives are consistent with the types of land use commonly planned for emerging developing areas. It would be expected that the planning for roadways would occur as part of the overall planning strategies for areas in northern Scott County. As Table 4 indicates, a substantial amount of right-of-way would be needed for each of the alternatives requiring roadway construction on new alignments. Alternative 1, which utilizes the present County Road 18 alignment requires only a minimal amount of additional property acquisition. Additional right-of- way would be necessary to construct the interchange access to T.H. 101/Shakopee Bypass and/or the C.S .A.H. 18 river crossing for each alternative. Table 4 summarizes the areas of land needed for these interchanges. With the exception of Alternative 3 , these interchanges are currently planned as part of the work for the T.H. 101/Shakopee Bypass and the proposed C.S.A.H. 18 river crossing projects. It does not appear that any homes or businesses would need to be relocated for any of the alternatives. This could change depending on the final alignment that may be selected. 20 1 TABLE 4 RIGHT-OF-WAY REQUIREMENTS (ACRES) Alternative Roadway R/W Interchange R/W Total R/W 1 Minimal 16 (1) 16 2 22 52 (2) 74 3 33 31 64 4 44 52 (2) 96 (1) To be acquired as part of Mn/DOT's T.H. 101/Shakopee Bypass. (2) Planned acquisition as part of C.S.A.H. 18 river crossing. Estimated Costs Construction and right-of-way costs have been estimated for each of the study alternatives and are summarized in Table 5 . Total costs range from a low of $5. 3 million to a high of $11. 2 million including interchange construction costs. Interchange funding is available for Alternatives 1, 2 and 4 . The interchange for Alternative 1 would be funded by Mn/DOT as part of the T.H. 101/Shakopee Bypass project. The new T.H. 101/ Shakopee Bypass and C.S.A.H. 18 interchange assumed for Alternatives 2 and 4 could be 80 percent funded from the C.S .A.H. 18 river crossing project. Alternative 3 has the highest potential project cost because the proposed interchange would not likely be a candidate for other funding sources. VII. EVALUATION OF ALTERNATIVES Alternative 1 assumes no extension of C.S .A.H. 21 to the north and would utilize existing County Road 18 as the only north-south roadway between County Road 83 and T.H. 13 . This scenario would include a diamond interchange with the T.H. 101/Shakopee Bypass and an at-grade intersection with existing T.H. 101. The roadway would be expected to carry approximately 11, 000 trips per day by the year 2010 and would require widening to four lanes. There are currently many local street connections and driveway access points on this facility and existing C.S.A.H. 16 intersects County Road 18 with two offset intersections. The existing County Road 18 roadway grade approaches 6 percent in the vicinity of the river bluff. Although fairly steep, this grade is similar to others in the area such as T.H. 13 (5%) and County Road 17 (5.4%) . 21 Hi 4) N CD C)1 CO 7 4.) c0 Ul CU 4) Q N d' 01 40 ZOO El >, a) 44 01 -,.i • ri (0 a1--4 ,~ C A <-i o S^1 15 HI •:.. d' O d' ✓ f~ -r-i g▪ [z+ > H 4 U) <-i i0 c") N Ol N o 0 01 Q1 H E-+ <-1 ri H N N N Ul 3 O \ O O O O o a -•-i C: Hit~ H A 0 --1 U -r•i Z )444 v U C 0 O m O (") -.-i >~ $4 H 4) d' in U) I) U) Ul 4 t~ U) U) 0 v O 0 0 U ra 40 'O > a) - <-i N N -4 2 3 I 0 0 0 --4 a +) > 05 mros~ W 3 O a N ) d' in U) U 0 0 0 0 >, , U) A Cl) b U) +) v al 1) U) 4) U) v CC Z71 b1 >~ 3 Sa (Cl Cl) S-4 (Cl U) U) C >~ N c0 '0 0 S:1+ 0 Cl. 1a !~ co J +) 0 4-) I O O O CI) O (0 OCA > O i0 O Cl) •'4 Cl) • d' S-i +) H 4) -r-i .., H 4.) -r4 -ri J✓. U) CD -r1 4-1 -r.i `'Z'. N v 4 v N W 1a 4-) v a) X 0 X • .r." >~ k0 N a) U S-+ Na) 0 )4 U) co > a) a) v Q c0 r-1 U) • •zr 04 v • d C2i Co a) 0 CI •,- Cl) • • I A U) w O U) Co x O H U) Co U +) >, >+cA 3 C Sa • 40 • • x H • • X H (Cl CU O 00 • O w C1+ 4 x c0 Z 4 x RS • >~ >, C .--i 40 r-1 O l0 -ri • >, • • S," RS 'L3 • • 4 w (c) '0 03 Cl) ).4 Sd A Sa <-1 4J v Q W cn < A 00 cn < U) • A c0 3 a) a) a) U • • • \ >a O • • \4 S-1 O > i > 0 • v c0 m v U cn H Z = O cn r-i • 01 C>~ 4-4 p Hi 0 o x U) H • 00 U] • 0 Cr) s~ U) o a) \4-4 • I U C:14 r(3 U HI v >, v 'L3 U H • -- v >, v I U Q C: < C 0 >~ C C C O u) c 4J C 4.) 0 v 'O 00 v b • i0 g v )~ • 00 C CU a) I~ • U) co C al .0 'O 40 Hi b RS cn A 3 O c0 l) O x r-1 H 4J O x 'Q ori '-i tJ1 •r-1 O I - 1 O • Sa v fa r X $-1 • I O I X $4 • S~ Sa I O I •r•1 V)Q 3 Say. 3 S-4 C..) gZ (4-4u) [LI wE-id' ON WwEi MS Ud' ON cZ J- . • • co I— <(I) H N i") V' I-1 —W 7 Alternative 2 is similar to Alternative 1 but provides for a new four-lane roadway alignment north of C.S.A.H. 16. The southerly — segment would require widening to four lanes. This northerly segment would connect directly to new interchanges with the T.H. 101/ Shakopee Bypass and the new C.S.A.H. 18 river crossing at a location 1, 500 feet west of the existing roadway. This alternative would be expected to carry 13 , 000 trips per day. This increase over Alternative 1 is due to the direct connection to the C.S.A.H. 18 river crossing which is expected to — accommodate traffic that would otherwise use T.H. 13 . This alternative shares the same concerns for safety as Alternative 1 south of C.S.A.H. 16. The new roadway alignment north of ,C.S.A.H. 16 would help to eliminate the driveway access points and move traffic away from existing homes. This alternative provides better access to the C.S.A.H. 18 river crossing than Alternative 1. Alternative 3 provides for the extension of C.S.A.H. 21 as a four-lane roadway north of C.S.A.H. 42 to a proposed interchange located just west of the proposed junction of the T.H. 101/Shakopee Bypass and the C.S.A.H. 18 river crossing. County Road 18 would remain as a two-lane roadway. Existing C.S.A.H. 21 is continuous south of C.S.A.H. 42 through the City of Prior Lake and will ultimately be connected to I-35 in Lakeville. This roadway would be expected to carry many more trips than County Road 18 and would better fulfill the need for a minor arterial roadway in this area. Approximately 16, 000 trips per day would be expected to use the facility by the year 2010. The interchange would be located near the Blue Lake power substation and presents several conflicts with existing transmission towers in the area. In addition, the close proximity to the split of the T.H. 101/ Shakopee Bypass and the new C.S.A.H. 18 river crossing creates significant design conflicts. This interchange is not part of the planned T.H. 101/Shakopee Bypass project and would need to be funded through other sources making this alternative significantly more T expensive than the others. This additional cost as well as concerns regarding the interchange feasibility make this alternative much less attractive than Alternative 4 . T Alternative 4 is similar to Alternative 3 south of C.S.A.H. 16. North of C.S.A.H. 16 the proposed alignment shifts to the northeast to connect with the interchange proposed in Alternative 2 . The benefits of this alternative are the same as Alternative 3 as it will also better fulfill the need for a new minor arterial roadway. An east-west roadway, is proposed to connect C.S.A.H. 21 to County Road 18 to provide better local access. This alternative avoids the conflicts associated with the interchange proposed in Alternative 3 and is substantially r_ lower in cost. The funding for the proposed interchange in this alternative is expected to be included in the C.S.A.H. 18 river crossing project. 23 r '1 VIII. CONCLUSIONS Long range transportation planning indicates the need for existing County Road 18 and the C.S.A.H. 21 extension. C.S.A.H. 21 provides the better arterial route for future traffic needs while County Road 18 will fulfill the short term traffic demands. The need for an additional north-south roadway capacity by the year 2010 in the study area has been demonstrated. The C.S.A.H. 21 thelong-range due t rridor s provides vincontinuity throughthesbetter arterial rouutee for northern portion of Scott County. ,alternatives 1 and 2 may accommodate forecast traffic volumes for the year 2010 but would not adequately serve the long-term demand. County Road 18 is a relatively short roadway with no controlled access that will likely function as a collector roadway as development continues. Noise and safety impacts are more likely to occur with these alternatives. Alternatives 3 and 4 , the extension of C.S.A.H. 21, fulfill the need for an additional north-south roadway. The alignment of C.S.A.H. 21 south of C.S.A.H. 42 makes this facility a very good choice for a future minor arterial serving northern Scott County. The potential for funding an interchange connection as part of the C.S.A.H. 18 river crossing project makes Alternative 4 the more attractive choice. The Alternative 3 interchange location would be difficult to implement and would be more costly. The preferred alternative reflects a long range planning goal. The proposed roadway construction could be staged to reflect the rate and location of future development. Initial construction would likely include the interchanges with the T.H. 101/Shakopee Bypass and the C.S.A.H. 18 river crossing and a connection to existing County Road 18 (see Figure 11) . As traffic growth occurs, C.S.A.H. 21 could be extended lnitially as a to four lanes. two-lane County roadway and then ultimately be upgraded Road 18 would remain as a two-lane facility if current land use assumptions are accurate. Changes to the MUSA boundaries could result in higher density land use that may require additional roadway capacity. 24 N _\ I i cb il T.pr _ j ISI At-1 , 2 li ^� I ni--------"0-1.1 - '-'%N 1 _I --tni-illiallillb6. .ir/i - - , T.H.101/SHAKOPEE BYPASS ��/h I , ,/,',-''-. 1 ubb9ri.a%);:::::... .--.4.411 .7.-- III Mr:T.:IMO#11111 ^� �' .I ^) ,�'� I .!=�• meq: ,. 1 , - ,r Q, . u - "1111111 h _ � , M ip1m� _ 1 — Z Q • 6Q� r� � .r.w _ ci w -..11011.11114111 ./ '.a NM -'•11 18. Al, OW lIPI t4 it COWER+ Y WyeAu Val Mai +........ ' ''- --‘ I i a lirnal C.S.A.H. 42 " i ;':�'. N I 1 a I r ' �1+i Q—____ Cii u LEGEND ------ INITIAL CONSTRUCTION - --- FUTURE CONSTRUCTION — SCOTT CO.HIGHWAY DEPT. FIGURE 11 SRF'['nom STRGAR-ROSINEERS USCH,INC COUNTY ROAD 18 RECOMMENDED CONSTRUCTION CONSULTING ENGINEERS STUDY STAGING — I APPENDIX METROPOLITAN COUNCIL ROADWAY CLASSIFICATION CRITERIA 26 Transportation Development Guide/Policy Plan APPENDIX F FUNCTIONAL CLASSIFICATION CRITERIA — Functional classification involves determining Principal Arterials what function each roadway should perform The metropolitan highway sytem is made up of the before determining street widths, speed limits, intersection control or other design features. principal arterials in the region. Principal arterials Functional classification ensures that non- P dude all interstate freeways. Interstate suc as land use and freeways connect the ion h areas in development, opmei t, take, intoaccountin planning the state and other states. Theytalsohcornnect the dndelopmnntf are takenmetropolitan centers to regional business con- centrations.design of streets and highways. centrations. The emphasis is on mobility as op- A major purpose of functional classification is to posed to land access. They only connect with determine which routes should be on the other interstate freeways, other principal arterials -- metropolitan highway system. Functional clas- and select minor arterials and collectors on the sification is also used to decide which roads to use Federal l Aid Urban thSystem.gest trThpsenin the rstatee for transit service. Once function is established, Y provide appropriate or desirable design and operational and express bus service. Spacing will vary from characteristics can be used as further guidelines s z wo tothree o 12 miles intes in the fully the general rudeveelo aread area,ato for implementation. only radials into the urban service area will exist. The criteria of the functional classification system are presented in Table F-1. Table F-2 lists typical Other principal arterials are very similar to the characteristics for roadways. The criteria are in- interstate freeways but they are less likely to tended to be the primary tool for determining the connecvide herthe d accesss somewhat more frequently tion to other states. They will phan ro- function of a roadway. The characteristics are intended to be guidelines when plans are interstate freeways. developed for a given classified route. However, Minor Arterials if the guidelines are significantly different for a given highway, they may be used to supplement the criteria in making final decision on the function The hrvi minor ce dor arterial c ct els systemnd cnnsnect and outran an of that given highway. sethe region. They interconnect the freestanding The functional classification system consists of growth centers and rural centers in the region to four classes of roadways within the seven-county one another as well as to similar places outside - Metropolitan Area: principal arterials (which in- the region. They provide supplementary corse interstate freewayscollec- tions atween the nmetropolitan centers tor streets and local streets.The roadways are the regional business cocentratonsTheyconnect major generators within the metro centers and the publicly providedelements of a land transports regional business concentrations. The minor tion system. arterials, emphasis is mobility as opposed to ac- Metropolitan Highways cess. In the urban service area, only concentra- tions of commercial or industrial land uses should • Principal Arterials have direct access to them. The minor arterial — Interstate freeways should connect to principal arterials, other minor — Other principal arterials arterials and collectors. Connection to some local streets is acceptable. Minor arterials should ser- Local Highways and Roads vice medium to short trips. Both local and limited stop transit will use minor arterials. The spacing • Minor arterials of minor arterials in the metropolitan centers and • Collector streets regional business concentrations will vary from -- • Local streets 1/4 to 3/4 miles. Typically, in the fully developed area, spacing would range from 1/2 mile to one mile. In the developing area, one to two mile space is adequate. 92 I a Table F-1 FUNCTIONAL CLASSIFICATION SYSTEM CRITERIA FOR ROADWAYS Functional Class Criterion Principal Arterial Interstate Freeway Other Principal Arterial Minor Arterial Collector Local Street ! Interconnect Place Connections Connect the Twin Cities Connect the Twin Cities Connect the Twin Cities Interconnect Ints erconnect ct blocksoods and land metropolitan urban MUSA with major cities MUSA with cities and neighborhoods and within residential service area with other in Minnesota outside the Twin Cities reg on. outside s nthe'nnesota minor Twin Cities oncentrat ons within parcelsgwithin Minnesota areas inregion.Interconnect the MUSA.Provide commercial/industrial and other Interconnect the 9 states.Connect the metropolitan centers freestanding growth supplementary developments. centers Twin Cities metropolitan and RBCs within the centers andinsirural thelTwin intercongnection rofwithin urban areaM Minnesota major MUSA. Cities region and the metropolitan outsideies in he Twin Cities comparable places near centers and RBCs. Region. the Twin ctthe Twin Cities region. Provide supplementary the metropolitan Provide supplementary interconnection of _ the aria lregi connections to free-standing growth centers sed regional metropolitan centers centers and rural business and RBCs within the centers inside the Twin concnnsetmet (RBCs) and MUSA.Provide Cities region and within the metropolitan interconnection of comparable places near urban service area. major generators within the Twin Cities region. (MUSA) the metropolitan centers and RBCs. Emphasis plus Mobility vs. Emphasis 95-plus Emphasis 90-plus Emphasis 70-plus Equal emphasis on hsis 95- access vs.5 percent on la d access Land Access percent on mobility vs. percent on mobility vs. percent on mobility vs. mobility and land percent ess on 5 or less percent on 10 or less percent on 30 or less percent on access.Direct land c5ss predominately to land access.No direct direct land access or no laccess within d access.oirect land access the MUSA development access to mobility. oland land access. concentrations. residential land uses. within the urban service concentrations of area. — commercial/industrial land uses. To a minor To other interstate To interstate freeways, To most interstate Sometimes to interstate To a few ors and oriels System Connections freeways.other other principal arterials, freeways and other freeways and other principal arterials, selected minor artenals principal arterials,other principal arterials.To local streets. selected minor arterials and selected collectors minor arterials and minor arterials,other and selected collectors on the Federal Aid locacollectors tsrs and some cs. collece tors and local on the Federal Aid Urban System. — Urban System. 93 s 7 Transportation Development Guide/Policy Plan a- Table F-1 (continued) Criterion Functional Class Principal Arterial Interstate Freeway Other Principal Arterial Minor Arterial Collector Local Street Trip-Making Service Trips greater than 8 Trips greater than 8 Medium to short trips Short trips i1 to 4 Short trips(under 2 Performed Within the miles with at least 5 miles with at least 5 (2 to 6 miles depending miles depending on miles)at low speeds. Urban Service Area continuous miles on continuous miles on on development development density) Longer trips accessing principal arterials. principal arterials. density)at moderate to at low to moderate the collector or collector Express transit trips. Express transit trips. low speeds.Longer speeds.Longer trips and arterial network. trips accessing the accessing the arterial principal arterial network.Local transit network.Local and trips. limited stop,transit trips. Spacing' Fully developed area:2-3 miles Metropolitan centers Metropolitan centers Urbanized area:1 block Developing area:3-6 miles and RBCs: and RBCs: Rural area:1 mile Commercial agricultural area and general rural Fully4to developed/4 mile area: Fu 1/8 lly developed area: use areas:6-12 miles(radial only) 1to 1 mile 1/4 to 3/4 mile Developing area: Developing Area: 1 to 2 miles 1/2 to 1 mite Commercial Commercial argncultural area and agricultural area and general rural use area: general rural use area: As needed.in As needed,in conjunction with conunction with the major collectors, minor arterials; to provide to provide adequate adequate interconnection of interconnection places identified of places identified in"Place in"Place Connections" Connections" criterion.In addition criterion. minor collectors should be designated at an average spacing of not less than 4 miles. ' Spacing figures are independent for each functional class. 94 Table F-2 FUNCTIONAL CLASSIFICATION SYSTEM CHARACTERISTICS FOR ROADWAYS Characteristic Functional Class Principal Arterial Interstate Freeway Other Principal Arterial Minor Arterial Collector Local Street — Mem Mileage Suggested federal upper limits for interstate and Suggested federal Suggested federal Suggested federal other principal arterials combined:urban 10% limitations for principal limitations:urban limitations:urban arterials and minor 5-10%,rural 20-35% 65-80%,rural 63-75% arterials combined: urban 15-25% Percent of Travel Suggested federal limitations for interstae Suggested federal Suggested limitations: Suggested federal ederal ('•/MT) freeways and other principal arterials combined: limitations for principal 5-10% — 40-65% arterials and minor arterials combined: 65-80% intersection Grade separated Desirable:grade separated.Minimum: cross afic signals ds required street stops some traffic signals; high-capacity controlled local street stops at-grade intersections Parking None None Restricted as necessary Restricted as necessary Unrestricted ,-- Large Trucks No restriction No restriction Restricted as necessary Restricted as necessary Permitted as necessary Management Tools Ramp metering, Ramp metering, Traffic signal Number of lanes, Intersection control. preferential treatment preferential treatment progression land traffic signal timing, cul-de-sacs.diverters for transit,interchange for transit,traffic signal access management, land access spacing progression,staging of preferential treatment management reconstruction, for transit intersection spacing Vehicles Carried Urban:25,000-150,000 15,000-100.000 5,000-30;000 1,000-15.000 Less than 1;000 Less than 1,000 Rural:5,000-50,000 2,500-25,000 1,000-10,000 250-2,5000 30-45 30-40 Maximum 30 Posted Speed Limit Urban:45-55 40-50 35-45 Maximum 30 Ruural:Legal limit Legal limit Legal limit s60'-100' 50'-80' Right-of-way 300' 100'-300' 60'-150' Transit Priority access and Priority access and Preferential treatment Cross sections and Normally used as bus Accommodations movement for transit movement for transit where needed gSomete by regular ics,aesignee d for r ontess only in areas vehicles in peak vehicles in peak periods busesug periods where needed where possible and — needed 95 1 Transportation Development Guide/Policy Plan Collector Streets metropolitan centers and regional business con- centrations may vary between 1/8 to 1/2 mile. In The collector system provides connection be- 1/4the tolly 3/4miles developed part an the developing area,e eded tween neighborhoods and from neighborhoods to minor business concentrations. It also provides spacing may range from 1/2 to one mile. supplementary interconnections of major gener- ators within the metropolitan centers and regional Local Streets business concentrations. Mobility and land ac- cess are equally important. Direct land access is Local ocprimaryl streets e connect s block and dela s parmos. should be predominately to development con- /centrations. Collector connections are cases, local streets will connect to other local predominately to minor arterials, other collectors streets and collectors. In some cases, they will and local streets. Sometimes they will be con- connect to minor arterials. Local streets serve nected to principal arterials. Typically, collectors short trips at low speeds. In the urban area, local serve short trips of one to four miles. Local transit streets will occur every block.In the rural area one service uses these streets. Spacing in the mile spacing may be adequate. 96 148 April 1 1 9 9 0 Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 4:30pm Public 7:00pm City 7:30pm Planning Utilities Council Commission Commission 8 9 10 11 12 13 14 7:45am Downtown 5:00pm CDC City Halt Closed Committee Parks - Good Friday Subcommittee 7:00pm CDC City Hall Siting Subcommittee 15 16 17 18 19 20 21 6:30pm Shakopee 7:00pm City 5:00pm CDC 7:00pm Comp Showcase Council 7:00pm Energy & Plan - Public Transportation Hearing 22 23 24 25 26 27 28 5:30pm CDC Parks Subcommittee 7:00pm Community Services 29 30 March May SMTWTFS SMTWTFS 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 30 31 03/27/1990 3. PLANNING COMMISSION REGULAR SESSION SHAKOPEE, MN MARCH 8 , 1990 Members Present; Allen, Christensen, Foudray, Joos, Kahleck, Rockne, Spurrier. Chairperson presiding: Kahleck Others Present: Dennis Kraft, City Administrator; Janelle Szklarski, Planning Intern; Dave Hutton, City Engineer; and Aggie Unze, Recording Secretary. I. ROLL CALL: / Chairperson Kahleck called the meeting to order. Roll Call taken as noted above. II. APPROVAL OF AGENDA: Chairperson Kahleck asked if there were any additions to the agenda and moved to approve it. Motion passed unanimously. III . APPROVAL OF THE FEBRUARY 8 , 1990 MEETING MINUTES: Chairperson Kahleck moved to approve the minutes of the February 8 , 1990 meeting. Motion carried. IV. PUBLIC HEARING: To consider approval of the Amendment to the Conditional Use Permit #376, extending the hours of operation for mining from 8 : 00 a.m. - 5: 00 p.m. to 7 : 00 a.m. - 7 : 00 p.m. Janelle Szklarski explained to the Commission that Scott County Lumber is requesting to extend their hours beyond the hours established in their Conditional Use Permit. She noted that the Planning Commission approved a similar request from the J. L. Shiely Co. However, she pointed out that J. L. Shiely Co. is located in a I-1 and I-2 zoning district, with abutting properties also zoned industrial . Scott County Lumber' s mining business is in Agricultural and Rural Residential zoning districts. Therefore, staff ' s recommendation was to extend the evening hours but not the morning hours. Commissioner Christensen questioned why the staff recommended one rather than the other. Ms. Szklarski stated that she felt the residents in the area are sleeping in the morning and adding operational hours in the morning would add to the traffic load. Tom Zwiers, one of the owners and operators of the mine stated that the main reason for requesting extended hours in the morning is because contractors want their materials delivered at or before 8 : 00 a.m. and their trucks can only leave at 8 : 00 Minutes of the Page - 2 Shakopee Planning Commission March 8, 1990 a.m. and depending how far they have to go to deliver, only arrive at the site by 8: 30 or 9 : 00 a.m. A good example, Mr. Zwiers said, was last summer when they hauled for Scott County on road work. They wanted earlier delivery. Mr. Zwiers also pointed out the other mines, like Bryan Rock, have unlimited hours. This limits his company in being competitive in the market place. Mr. Zwiers also pointed out that the noise, he felt, wouldn't be a problem in the morning as most people have to get up earlier to get ready for an 8 : 00 start. So he felt the company' s operation would not wake them at 7 : 00 a.m. Commissioner Allen questioned if there would be trucks going onto the road at 7: 00 a.m. Mr. Zwiers stated there would be, so that they could be at their delivery site earlier than 8 : 00 a.m. Commissioner Joos asked why this time limit was put in the original Conditional Use Permit. Dennis Kraft stated that the applied time limits were due to the fact that the mine was located in a rural residential area. Harold Schneider, who lives at 3300 Valley View Rd. presented the Commission with a prepared statement. Mr. Schneider stated that the residents were in the area first and that the mining company knew they would have these restrictions when they started the business. He owns two homes in the area, which have small children and he felt the noise would be a problem in the evening hours as well as the morning. He also cited the truck traffic as being very bothersome. Kenneth Rutt of 1750 Canterbury Rd. presented the Commission with a petition of over 100 signatures requesting the Commission not to allow an extension of the mining hours. He also cited the noise, dust and truck traffic as being very bothersome. Mr. Rutt stated that the company ran over their limited hours last fall and if given extra hours will want more. Commissioner Spurrier asked Mr. Rutt if there was a specific problem with dust or noise while the mine was stock piling. Mr. Rutt stated that he finds the beeper on the grinder very irritating and said there is lots of dust during that time. Dick Peterson, representing Canterbury Park Industries expressed concern that the truck traffic could create a problem if they start using 12th Ave. and Valley Park Dr. Ms. Szklarski assured Mr. Peterson that one of the conditions in the CUP is that the company limits its truck traffic to the use of county Rd. 83 to Hwy. 101 and County Rd. 42 . Minutes of the Page - 3 Shakopee Planning Commission March 8, 1990 Beverly Koehnen, 2036 Canterbury Rd. stated that she has a good view north and south from her home of County Rd. 83 and still has a difficult time getting onto County Rd. 83 due to the gravel truck traffic. She feels the City should take a good look at the traffic waves created by the truck traffic. Extending the night hours would create more congestion also because of the night shifts at the factories on County Rd. 83 and the Bingo Palace. She would like to see a timed interval limit put on the trucks as they exit the mining driveway, rather than the trucks being allowed to leave two at a time. Bert Notermann, another owner of the mining company, stated that the granting of the Conditional Use Permit was approved through court action. He feels his customers ' complaints concerning earlier delivery is hardship enough to warrant the change in time. He also cited the construction of the By-pass as another opportunity for the company if it can get longer operation hours. He would like to have the community look at the merits of the gravel pit and see how instrumental it is in helping the community' s progress. Commissioner Spurrier asked if the operation has been in violation of any of the conditions of the permit, such as longer hours or noise. Mr. Notermann stated that they have inspections and they have always met all regulation and standards. They have the most stringent rules to operate by of any extraction operation in the state. Commissioner Allen asked if it would be of any benefit if the Commission allowed them to operate by 7 : 00 a.m. without letting the trucks leave until 8 : 00 a.m. Mr. Zweirs stated it would not help get the materials to the customer' s job sites any earlier. Mr. Zweirs went on to state that two trucks could not leave the driveway right behind each other because they all get weighed first before leaving, which puts some lag time between them and secondly, there are turn lanes and acceleration lanes by their driveway. Commissioner Christensen questioned why the company is coming with this request when they knew the restrictions of the Conditional Use Permit. Mr. Zweirs noted that he purchased a third of the business a year and a half ago and he finds these conditions too restrictive for the business. Mr. Kraft explained that the CUP went through extensive litigation after being denied by the Planning Commission, City County and District Court. The Appeals Court overruled the District Court' s findings. The CUP then came back to the City and the conditions were scrutinized in great detail . Minutes of the Page - 4 Shakopee Planning Commission March 8, 1990 Chairperson Kahleck closed the public hearing. Commissioner Foudray asked Commissioner Spurrier and City Engineer, Dave Hutton if they felt these requested hours were with reason for construction. Commissioner Spurrier agreed that they were. Dave Hutton noted that the City's policy for construction work is 7 a.m. to 10 p.m. Commissioner Spurrier noted that this business is not a one season business, such as road construction would be but is an ongoing industry located in the same place year after year. Commissioner Joos questioned why the time is a problem now and it hasn't been since April of 1988 . Commissioner Christensen agreed that if it was okay then it should be okay now. Nothing has changed. Commissioner Spurrier questioned whether there actually was a demonstrated hardship. Rockne/Allen offered a motion to amend the operation hours to 7: 30 a.m. to 5: 00 p.m. Motion failed with a 3 to 4 vote. Chairperson Kahleck informed the applicants of the 7 day appeal process. At 9 : 25 Chairperson Kahleck dismissed the Committee for a 10 minute break. The Commission reconvened at 9 : 35 . V. PUBLIC HEARING: To consider approval of the final plat of The Meadows 4th Addition. Chairperson Kahleck opened the public hearing. Commissioner Spurrier questioned if the Park Dedication was for the entire preliminary plat and whether the dedication meets the 10% requirement. Commissioner Joos asked if the reimbursement would be at the old rate or at the new Park Dedication Fee Schedule. Ms. Szklarski stated it was paid at the old rate and will be reimbursed at the old rate. Joel Cooper from Pioneer Engineering was present to represent Gold Nugget Development, Inc. , the applicant and answer any questions. Cheryl Cunningham, 1328 Pondview Court questioned who takes care of the park dedicated property and easements. Dave Minutes of the Pdge - 5 Shakopee Planning Commission March 8, 1990 Hutton, the City Engineer, informed her that the City was responsible for the upkeep of this property and will begin maintenance on them once the property officially becomes the City's. Allen/Foudrey moved to approve the final plat of The Meadows 4th Addition subject to conditions. Motion carried unanimously. VI. PUBLIC HEARING: To consider approval of the preliminary and final plat of Hillwood Estates. Chairperson Kahleck opened the public hearing. Commission Spurrier questioned the incline of the proposed Scott/Hennepin bike trail running along the front of the development. He stated that perhaps the easement should be designated behind the first two or three lots on the northeast corner for the bike path to make it more of a gradual incline for bikers. Dave Hutton, the City Engineer explained the easement on the cul-de-sac which brings the diameter of the cul-de-sac up to the requirement. Commissioner Spurrier questioned whether easements should be in the plan for future possibilities of continuing the street to the east or south, being it lines up with Gleyn Ellen. It could possibly become an intersection someday. Stan Brinkhaus, B & D. Development, stated that the bike trail could not be placed behind the first lots as there is a ravine there. Robert Bergs, a landowner to the south of the development stated that the incline is just as great behind the lots as it is along the roadway. Chairperson Kahleck closed the public hearing. Rockne/Christensen made a motion to approve the preliminary and final plat of Hillwood Estates. Motion passed. VII . PUBLIC HEARING - To consider an amendment to the Shakopee Valley Square Planned Unit Development to allow for a Mini Golf Course at 1251 E. 1st Ave. Chairperson Kahleck opened the public hearing Ms. Szklarski, Planning Intern, presented the applicant' s request. The original PUD does include a Mini Golf Course and Minutes of the Page - 6 Shakopee Planning Commission March 8, 1990 the applicant is requesting an amendment to the location of that Golf Course. The applicant wishes to put the course next to the hotel until such time that the proposed addition to the hotel is built. The Golf Course will then be moved to the original site on the PUD. Commission allen questioned if there was presently adequate parking for the motel and golf course. Ms. Szklarski stated that parking meets the requirements. Wallace Bakken, the applicant, explained the plan for Putt Away Park Systems to install the course. Mr. Bakken stated that he had asked Barry Koskovick of Putt Away Park Systems if there was any difficulty in moving the course later and he stated that it would not be a problem. Foudray/Spurrier moved to offer approval of the Amendment to the PUD, subject to conditions, allowing the Mini golf Course to be located on a different site of the PUD until such time that it would be moved to accommodate an addition to the motel. Motion passed unanimously. VIII. PUBLIC HEARING - To consider approval of the preliminary and final plat of Valley Park 8th Addition. Chairperson Kahleck opened the Public Hearing. Ms. Szklarski explained that the application is a replat of Outlot A and Lot 8, Block 1 of Canterbury Park 1st Addition. The proposed plat would combine the two parcels into one lot containing 16 . 2346 acres. Dick Peterson from Canterbury Park went over some of the conditions recommended by staff. He felt that condition 2A and 8 were requesting the same thing and that the agreement with SPUC was already covered with the 1st plat. He also requested that the developer be allowed to pay the park fees at the time of application for a Building Permit. Spurrier/Allen moved to approve the preliminary and final plat of Valley Park 8th Addition, subject to conditions. Motion passed unanimously. IX. VACATION OF EASEMENT - Valley Park 8th Addition: To consider whether the vacation of an easement in Valley Park 8th Addition is consistent with the Comprehensive Plan. Ms. Szklarski stated that after review by the City Engineer it was determined that if the property is replatted as one lot, the easement area is not needed. Staff finds the vacation not in conflict with the Comprehensive Plan. Minutes of the Page - 7 Shakopee Planning Commission March 8, 1990 Spurrier/Christensen offered a motion finding that the vacation of the drainage and utility easement along the interior lot lines of Lot 8 , Block 1, and Outlot A, Canterbury Park 1st Addition, as requested, is not in conflict with the City' s Comprehensive Plan, and recommend approval of the vacation to the City Council contingent on the replatting of the parcels into one lot. Motion carried unanimously. X. CONTINUATION OF PRELIMINARY AND FINAL PLAT - CANTERBURY PARK 4TH ADDITION. Chairperson moved to continue the hearing on the preliminary and final plat of Canterbury Park 4th Addition from the February 8, 1990 meeting. Ms. Szklarski had gathered additional information from the City Attorney indicating that the Park Dedication Fees would be charged at the current fee schedule even though this is a replat. Dick Peterson from Valley Industrial Realty asked if the Park Dedication Fees could be paid totally on the new Lot 1 when applying for the Building Permit. Mr. Peterson also requested if there could be a longer period in which to get the plat recorded. Mr. Kraft advised him that they had 180 days to get the plat recorded and could request an extension at the end of that period to 240 days. Mr. Peterson asked if the developer could submit a letter of credit in leu of the cash to insure completion of the public improvements when the developer' s agreement is executed. Discussion ensued on the ponding area which extends into Lot 1, Block 1 being filled prior to the issuance of a building permit for Lot 1, Block 1. Mr. Peterson agreed to change that condition to filling the pond after the construction of the By-pass. Christensen/Joos moved to recommend to City Council approval of the preliminary and final plat of Canterbury Park 4th Addition subject to conditions. Motion passed unanimously. XI . SET PUBLIC HEARING FOR COMPREHENSIVE PLAN. Discussion ensued on setting a date for the public hearing for the Comprehensive Plan. Christensen/Spurrier moved to have the public hearing on April 19 , 1990 at 7 : 00 p.m. Motion carried. XII. Chairperson Kahleck adjourned the meeting at 11: 30 p.m. td TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN April 5, 1990 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of March 8 , 1990 Meeting Minutes /4 . 7 : 50 P.M. PUBLIC HEARING: To consider a request for a Conditional Use Permit to allow a mining and extraction operation at Outlot A of Weinandt 1st Addition. Applicant: H. L. Weinandt Action: Mineral Extraction and Land Rehabilitation Permit Conditional Use Permit Resolution #591. 5. Annual Review CUP Resolution #376 - Scott County Lumber/Bert Notermann for mining operation on County Rd. 83 . Action: Motion approving annual review. 6. Other Business a. Reminder: Public Hearing - Comprehensive Plan April 19, 1990 7: 00 P.M. Community Room - Marquette Bank b. c. 7 . Adjourn Barry Stock Acting Planner NOTE TO PLANNING MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Barry or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. BOARD OF ADJUSTMENTS AND APPEALS REGULAR SESSION SHAKOPEE, MN MARCH 8 , 1990 Members Present: Allen, Christensen, Foudray, Joos, Kahleck, Rockne and Spurrier Chairperson presiding: Kahleck Others present: Janelle Szklarski, Planning Intern; Dennis Kraft, City Administrator; Aggie Unze, Recording Secretary. I . ROLL CALL Chairperson Kahleck called the meeting to order at 7 : 30 p.m. Roll call taken as noted above. II . APPROVAL OF AGENDA Chairperson Kahleck requested to change Agenda Item #4 to read "Recognition by Board of Adjustments and Appeals of Interested Citizens" , instead of Planning Commission. Kahleck moved to approve the agenda. Motion passed unanimously. III . APPROVAL OF FEBRUARY 8, 1990 MEETING MINUTES Kahleck moved to correct the Minutes of February 8 , 1990 to reflect that it was not a unanimous ballot for Melanie Kahleck to be elected chairperson, but rather a 3 to 2 vote with one abstention and moved to approve the minutes as corrected. Motion carried unanimously. IV. RECOGNITION BY BOARD OF ADJUSTMENTS AND APPEALS OF INTERESTED CITIZENS Chairperson welcomed the audience and invited them to feel free to speak on any issues on which they have concerns. V. CHAIRPERSON - COMMENTS ON PROCEDURE Chairperson Kahleck read through a list of Meeting Objectives and Meeting Procedures following the guideline presented by the mayor for the City Council . VI. 7 : 30 PUBLIC HEARING Chairperson Kahleck opened the Public Hearing on Appeal Resolution #588 to consider an appeal of staff' s interpretation of City Zoning Ordinance Section 11. 03 , Subd. 3-C, which states that not more than one principal building shall be allowed on a lot and also an appeal of staff' s denial of a lot split for the property located at 8970 E. 13th Ave. Minutes of the Page - 2 Board of Adjustments and Appeals March 8, 1990 Commissioner Spurrier requested that the chair allow him to abstain by leaving the table and room because of a potential conflict of interest. Chairperson Kahleck excused him. Planning Intern Szklarski gave the background on the appeal of Marlowe Christian Anderson, the applicant. Mr. Anderson had approached the City with a request to construct a second warehouse upon _his property at 8970 E. 13th Ave. In addition he asked staff if he could convert the existing warehouse into separately owned condominiums. The City staff determined that the second warehouse would not be able to be built on the same lot due to an Ordinance which only allowed one principal building per lot. Mr. Anderson then requested a lot split for the property. Staff determined that a lot split could not be approved because the new lots would not meet the minimum lot size of 20 acres. Mr. Anderson explained to the Board of Adjustment and Appeals that he had come before the Planning Commission last year to obtain a CUP for outdoor storage and an 8 ' fence. He had shown the proposed second building on his site plan at that time. The City staff did not tell him he could not build a second building. He had discussed the drainage and ponding of the lot with the City Engineer and had discussions with the former City Planner concerning his CUP. Chairperson Kahleck asked the applicant if he could add on to the existing building instead of building a new warehouse. The applicant stated that an addition would create a traffic flow problem for the semi trucks because it would eliminate the proposed driveway between the two buildings. In addition, the utilities were installed to accommodate a second building not an addition. Commissioner Christensen ask if any of the staff knew of the conversations with Mr. Anderson in the past. Planning Intern Szklarski stated that she started employment with the City after Mr. Anderson's CUP was granted. Chairperson Kahleck asked if any of the old Planning Commission members recalled any of the conversations. Commissioner Rockne stated he remembered the CUP, but did not recall anything about a second building. Commissioner Christensen asked the applicant why he had the impression that his proposal was okay. Mr. Anderson stated he had always presented his proposal as a two building project, and the City staff did not discourage it. 1 / Minutes of the Page - 3 Board of Adjustments and Appeals March 8, 1990 Mr. Anderson further stated that he has a potential buyer for one of the stalls in the existing building. He will probably loose the buyer if he can't construct a driveway between the two buildings. Tim Erkkila, Westwood Professional Services, spoke on Mr. Anderson' s behalf. He stated that the applicant's goal has remained the same as the 1989 original site plan. The City staff has given Mr. Anderson an alternatives which is unworkable. Staff is denying the applicant the use of his property by an exact interpretation of the City Ordinance. Discussion ensued on whether the second building could be constructed in a way to technically classify it as one building, or possibly as an accessory building. Mr. Erkkila explained that Mr. Anderson would prefer a lot split because he had hoped to sell individual stalls as condos with separately owned lots. Mr. Erkkila also stated that an addition to the existing building would create a safety hazard for the semi trucks as they would have to do excessive backing up, because the garage doors are in the rear of the building. Mr. Erkkila also stated that the City Planner must have taken the second building into consideration when he suggested the trees and bushes for screening for the site. building. Commissioner Rockne commented that if the lot split was approved, the building would not conform to the set back requirements. City Administrator, Dennis Kraft, told the Board that when an applicant requests a Conditional Use Permit or a Variance, staff reviews that particular request. The CUP, in Mr. Anderson's case, was not a blanket approval of the submitted site plan. In response to Mr. Anderson' s statement that the City Engineer approved drainage plans for two buildings, Mr. Kraft stated that it was not the Engineer' s responsibility to determine if two buildings were allowed. The City Engineer can not render a planning decision. Commissioner Allen stated he felt the applicant had other options available besides a second building. City Engineer, Dave Hutton, stated he recalled the discussion on the ponding and drainage of Mr. Anderson' s lot, but that he does not review plans for City zoning or building requirements. Commissioner Christensen asked if the applicant had the Minutes of the Page - 4 Board of Adjustments and Appeals March 8, 1990 responsibility of knowing the City Ordinance before embarking on a construction plan. Mr. Kraft stated that it was the owner's responsibility, and that most builders hire a consultant or lawyer to do this. It is staff's responsibility to review the applicant's request as stated on the application form. Mr. Erkkila disagreed with Mr. Kraft 's comment on staff not catching every detail on a site plan. He felt that someone should have noticed the proposed future building and should have informed the applicant that it was not permitted. Chairperson Kahleck closed the public hearing. Foudray/Christensen moved to approve a second building be allowed on the property. Motion failed with Commissioners Foudray and Christensen in favor of the motion. Commissioner Foudray stated that he did not wish to allow a lot split on the property. Chairperson Kahleck informed the applicant of the seven day appeal process. VIII Chairperson Kahleck adjourned the meeting of the Board of Adjustments and Appeals. Motion carried. TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN April 5, 1990 Chairperson Melanie Kahleck Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda /3 . Approval of March 8, 1990 Meeting Minutes 4 . Recognition by Board of Adjustments and Appeals of Interested Citizens. 5. 7 : 30 P.M. PUBLIC HEARING: To consider a request for a 52 sq. ft. variance on a wall sign from the required 100 sq. ft. allowed, upon the property at 8000 State Highway 101. Applicant: Bauer Built Action: Variance Resolution #589 6. 7 : 40 P.M. PUBLIC HEARING: To consider a request for a variance to the landscaping requirements on the property of Shakopee Town Square. Applicant: Carlson Real Estate Action: Variance Resolution #590 7 . Other Business a. b. 8 . Adjourn Barry Stock Acting Planner NOTE TO THE B.O.A.A. MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Barry or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. .r- '��� City of Shakopee P l.3 , t POLICE DEPARTMENT 476 South Gorman Street 1► %�• SHAKOPEE, MINNESOTA 55379 ` 4 O L ICS Tel. 612/445-6666 ro,e• •o• NEWS LETTER TO COUNCIL {,KO# 4NESO • • 4 MARCH 30. 1990 *****CITIZEN INPUT***** RIDE ALONG - ON 03-09-90 JEFFREY MENDEN RODE WITH OFFICER TERRY DOYLE ON THE 1800 TO 0400 SHIFT . MR . MENDEN SAYS "THANK YOU FOR A VERY EDUCATIONAL EXPERIENCE . " (SEE ATTACHED LETTER) FALSE ALARM - MR. R.T . MULCRONE EXPRESSES HIS APPRECIATION FOR POLICE AND FIRE RESPONDING TO HIS RESIDENCE FOR A FALSE PANIC ALARM. AS IT TURNED OUT THERE WAS A PROBLEM WITH WATER IN HIS LAUNDRY ROOM WHICH HAD SHORTED OUT THE ALARM WIRING. THANK YOU OFFICER RAY ERLANDSEN FOR YOUR QUICK RESPONSE . (SEE ATTACHED LETTER) PRIOR LAKE - PRIOR LAKE CHIEF OF POLICE HAS SENT A NOTE THANKING OFFICER RON CARLSON FOR ENCOURAGING PRIOR LAKE POLICE AND THEIR NEW OFFICER, RORY RICHARDSON, TO GET TOGETHER ON THE HIRING PROCESS. (SEE ATTACHED LETTER) SUPERAMERICA - OFFICER JOHN FLYNN REPRESENTED OUR DEPARTMENT AT A LUNCHEON SPONSORED BY SUPERAMERICA. THE LUNCHEON WAS TO RECOGNIZE DEPARTMENTS FOR THE DEDICATED SERVICE THEY PROVIDE TO THE COMMUNITY. (SEE ATTACHED) *****TRAINING AND ORGANIZATIONS***** PURSUIT POLICY TRAINING 03-22-90 OFFICERS OF THE DEPARTMENT ATTENDED PURSUIT POLICY TRAINING CONDUCTED BY MR . GLENN GABRIEL OF MANKATO PD AND MR . ED OLSON. THIS TRAINING IS MANDATED BY RECENT PURSUIT LEGISLATION AND PERTAINED TO LEGAL RAMIFICATIONS OF HIGH SPEED PURSUIT , JUDGEMENT AND PSYCHOLOGICAL CONSIDERATIONS PERTAINING TO HIGH SPEED PURSUIT, AND DEPARTMENT POLICY. THIS COURSE ALSO MET REQUIREMENTS FOR OFFICERS TRAINING OBLIGATIONS. PAGE 1 (� 77 J o cSE2(7E totect NEWS LETTER TO COUNCIL /-3 CRIME 90 03-23-90 OFFICER DAVE NELSON ATTENDED THIS CONFERENCE WHICH WAS AN OVERVIEW OF CRIME IN MINNESOTA AND WHAT THE TRENDS WERE IN 1989 AND WHAT TO LOOK FOR IN LAW CHANGES AND PROSECUTION IN 1990. IT ALSO ADDRESSED INVESTIGATION OF WHITE COLLAR AND MAJOR ECONOMIC OFFENSES, ISSUES IN SEX-RELATED CASES, AND COMMON ERRORS OF POLICE OFFICERS HUMAN RELATIONS FOR POLICE OFFICERS 03-27-90 OFFICER TERRY DOYLE- THIS COURSE TOUCHED ON KNOWLEDGE AND INTERPERSONAL SKILLS NEEDED TO RELATE WELL TO VARIOUS KINDS OF PEOPLE, THE RESPONSIBILITIES AND REWARDS OF PUBLIC SERVICE AND PERFORMANCE IN PUBLIC, AND THE CURRENT MEANING OF "PROTECT AND SERVE" . SPRING TRAINING INSTITUTE FOR POLICE CHIEFS 03-27/29-90 CHIEF STEININGER, DEPUTY CHIEF DUBOIS, SGT. POOLE, AND CITY ADMINISTRATOR DENNIS KRAFT ATTENDED VARIOUS LECTURES PERTAINING TO CHARITABLE GAMBLING IN MN, LAWSUITS AND HOW TO AVOID THEM, EFFECTIVE DELEGATION, AND THE POLITICAL ROLE OF POLICE EXECUTIVES. THIS IS QUALITY TRAINING AT AN AFFORDABLE PRICE AND SHAKOPEE IS FORTUNATE TO BE LOCATED CLOSE ENOUGH TO PARTICIPATE. M.A.L.E.F. I . (MINNESOTA ASSOCIATION OF LAW ENFORCEMENT FIREARMS INSTRUCTORS) OFFICER JOHN FLYNN HAS JOINED THIS ORGANIZATION WHICH DEALS ESPECIALLY WITH SWAT TRAINING, TACTICS, PISTOL TRANSITION, OFFICER SURVIVAL, ECT. THIS ASSOCIATION IS A SATELITE GROUP OF THE ASSOCIATED TRAINING OFFICERS OF MN (ATOM) AND IS A RESULT OF THE IMPORTANCE OF FIREARMS. *****OTHER INTERESTS IN DEPARTMENT***** DEPARTMENT LIBRARY - CHIEF STEININGER HAS DEVELOPED A LAW ENFORCEMENT LIBRARY LOCATED IN THE TRAINING ROOM ON THE UPPER LEVEL OF THE POLICE DEPARTMENT. INDIVIDUALS MAY BORROW THESE MATERIALS BY CHECKING THEM OUT WITH A LIBRARY CARD. HOWARD JONES - HOWARD JONES HAS OFFICIALLY RESIGNED FROM OUR DEPARTMENT. MR. JONES PROVIDED SHAKOPEE WITH FIVE SEASONS OF DEDICATED SERVICE. THANK YOU ! ! BARNEY CLARK - SHAKOPEE POLICE OFFICER BARNEY CLARK HAS FOUND HIS NICHE IN THE WORLD OF STAND UP COMEDY AND HAS PERFORMED IN SEVERAL COMEDY CLUBS AROUND THE METRO AREA. (SEE ATTACHED NEWSPAPER ARTICLE) PAGE 2 NEWS LETTER TO COUNCIL 13 *****INCIDENT HIGHLIGHTS***** 03-10-90 ARREST WILLIAM JOSEPH CROSBY. AGE 26. FOR THE BURGLARY OF THE PULLMAN CLUB ON 02-23-90. INVESTIGATOR GARY NOSBUSCH GATHERED INFORMATION AND REQUESTED A WARRANT ON THIS PERSON, WITH SGT. POOLE COMPLETING THE ARREST ON 03-10-90. 03-18-90 BURGLARY OF RESIDENCE ON ATWOOD STREET , LOSS CASH AND JEWELRY 03-19-90 COUNTERFEIT $20 BILL RECEIVED IN BUSINESS DEPOSIT AT CITIZENS STATE BANK. 03-20-90 BURGLARY AT PABLO' S RESTAURANT, LOSS OF FOOD, SILVERWARE, TOWELS, ETC. 03-20-90 BURGLARY AND AUTO THEFT OF BLUFF AUTO, VEHICLE LATER RECOVERED IN BLOOMINGTON. 03-20-90 BURGLARY OF CENTRAL SCHOOL , SCHOOL DISTRICT OFFICES LOSS OF VCR, CAMERA, AND TV. 03-21-90 UNAUTHORIZED BURNING, ARREST 1 ADULT MALE. 03-23-90 DAMAGE TO PROPERTY, PASSAGE PROGRAM, JR. HIGH SCHOOL, ARREST 1 JUVENILE MALE. 03-25-90 BURGLARY OF RESIDENCE ON WEST 6TH AVENUE, THIS HOME IS VACANT DUE TO RECENT DEATH. 03-25-90 THEFT FROM CONDOM MACHINE AT HOLIDAY STATION. THE METRO AREA HAS EXPERIENCED A RASH OF THIS TYPE OF INCIDENT . 03-26-90 BURGLARY OF SHIELY CO, LOSS OF GRAM SCALE . 03-26-90 SHOPLIFTER AT YARUSSO HARDWARE , ARREST ONE ADULT FEMALE. 03-26-90 STUDENT THREATENING WITH KNIFE AT PEARSON ELEMENTARY SCHOOL, ARREST 1 JUVENILE MALE. 03-26-90 ASSAULT WITH INJURY AT SR . HIGH SCHOOL , UNDER INVESTIGATION. 03-27-90 ASSAULT OF TEACHER, SOJOURNER PROGRAM, JR. HIGH, ARREST 1 JUVENILE MALE. 03-28-90 BURGLARY OF MINNESOTA PLUMING AND HEATING, LOSS OF MORE THAN 1000 LBS. OF COPPER. PAGE 3 NEWS LETTER TO COUNCIL 1 , 03-27-90 JUVENILE SMOKING, SOJOURNER PROGRAM, JR. HIGH, ARREST 1 JUVENILE MALE. 03-28-90 THEFT OF HANDBAG FROM PATIENT AT ST. FRANCIS HOSPITAL. 03-29-90 FIRE AT RACEWAY PARK, EXTENSIVE DAMAGE TO GRANDSTAND AREA. 03-29-90 REPORT OF 3 SMALL CHILDREN LEFT UNATTENDED, CONFIRMED REPORT . 03-29-30 POSSESSION NON-GAME MIGRATORY BIRD, AND NO MN DRIVERS LICENSE, ARREST 1 ADULT MALE a PAGE 4 Jeffrey L. Menden 1059 Monroe Street Shakopee , MN . 55379 Dear Sgt . Poole , ON 03-09-90 I rode along with Officer Terry Doyle , of the Shakopee Police Department , on the 1800 - 0400 shift . Throughout the evening Offocer Doyle and myself responded to several calls . Officer Doyle made me feel like a part of the Shakopee Police Department , by allowing me to safely be involved in all of the calls we respondedto . Officer Doyle was vey Helpful and informative in answering all of my questions about Law Enforcement . Officer Doyle was extremely polite and very interesting to ride-a-long with . This ride-a-long was a very educational experience for me . This helped me relate more intelligently with how a city police department operates compared to a county department . Overall the ride-a-long was a very exciting and educational experience , and Officer Doyle was very helpful . I hope to have the opportunity to do it again . Thank you for giving me this opportunity to ride-a-long . Sincerely , 777# 111140 Jeff Menden - x ' • • /3 R. T. MULCRONE 1401 Wood Duck: Trail Shakopee, MN 55379 (612) 4fi6-183 Iaiarch 22, 1990 To: Police Chief, City of Shakopee Fire Chief, City of 'Shakopee Scott County Sheriff I hate false alarms. at folkstoo. I had one at my house a 1 1 know that you •.; last Saturday. An overflowing utility tub in our laundry room caused water to run the wall down directly into the alarm system. This caused a panic alarm to be sent (police, fire, medical). Normally-, F•Finks would call us first to see {what was it1Tnli_ However, t h: :r f lc T1 2 water caused +:h1 _ phone lines to short.out also. As a rst1}, the dispatcher was notified and u very quickly police ald fire units arrived at our house. Well, t aat is the bad news. The good news is that therewas nothing wrong. Thenews is tcontinually t ,- i ty v T h be �� that I am impressed ne quality of service ;c.� v 1 by �nL 141 T we from p t 1- dvylill.h get f:C7;i1 t,ii? Sheriff s Dispatchers, the police and fire (�ef�as�.,ulr':lts of the City of Shakopee. It is comforting to know L} 1 if anything ling hid been wrong that help would have ee there that quickly. Additionally,ditjj,Yy ly wantto thank' theFire Chiefand Assistant t whostayed 11 i�_4_on,:,.11 , I t11c.Iil: his .:o,,:ti•4�.�1.: on and helped }� t� the scene and me to disengre thealarm system.•=1• Thanks for the peace c,: mind that your :quick, service gives „rthe citizens; of Shakopee. Since 'ly :. T. 4?TLCRONE /5 POLICE DEPARTMENT c\ii_if_aroy) DICK POWELL, CHIEF OF POLICE 44 Ar tc› ew, Av • ‘t4 fr-4 Ar4,_ Cr1"-Q- 14%e )212--ca-^-'(- /6"4''""-*4 • a,77 1 . + • A AM. Division of Ashland Oil, Inc. 1240 West 98th Street Bloomington, Minnesota 55431 /3 S 612-887-6100 SUPERAMERICA ^--iv -- , ,n n, February 1 , 1990 = - Shakopee Police Department Dear Chief of Police, SuperJ:merica would like to recognize your department for the ded- icated service you provide to the community. We have planned a luncheon for 32 police departments from the Twin Cities metropolitan area during which time the departments will he presented with funds to help toward the purchase of pro- tective equipment. We are asking you to represent your department and attend the luncheon that will be held at the Thunderbird Hotel and Conven- tion Center in Bloomington on March 20th. , This is the fourth consecutive year that SuperAmerica has spon- sored this program which we are quite proud of . We hope that you or a representative of your department will attend again this year. Please return the enclosed form indicating your desire to parti- cipate or not so that we may plan accordingly. Sincerely, , /..' , / ,1 ✓/J / David P. Londo Community Relations Director DPL:gv Shakopeeee cophospital paramedic 13 o, hoping to turn yuks into bucks= By Natalie Schmitz __ • behind them and cater to the lighter Barragan,an Andover resident, Staff Writer • - sides of their personalities. Barra- took his wife's advice. And even They say the first time is usually cart,who describes himself as"the though he hasn't stopped embarrass- the hardest, class-clown type,"and the"one who ing her, he is now doing it in the Just ask paramedic Tony Barra= . was always in trouble for cutting up context of his act, and "she's real. gan and Shakopee polis officer Brian the class,"began his comedy career good about it."As a matter of fact,it Barney" Clark, who work in just over two months ago and ep• is his wife and the life they share with Shakopee.Barragan remembers run- pears in two to four shows a week. their 3-year-old daughter that often ping into the bathroom so no one Clarkwho"always loved to talk and becomes the source of new material. could see him shaking.Clark was as tell stories,"and'describes Barragan And now that they are expecting thee white as a sheet and hada dry mouth. as "my mentor," has made three sseccondachild,al jokes te holnewstories areaooff Yet both have survived the trauma appearances on stage. has open of their first appearances on stage as Sunday night,Barragan and Clark up,he laughs. stand-up comedians and have gone appeared at Do Wah Ditty's in "Oh,I've got lots of jokes about on to appear in several nightclubs Hopkins.Amid records hanging from babies,"he said."I'm in the process throughout the metropolitan area. the ceiling and musical symbols tacked of working them into my act." " "The first words out of my mouth to the walls,Barragan and Clark joined The topic of babies has also found Y _ didn't make any sense," Barragan about half a dozen other comedians its way into Clark's act.Clark has said of his first time on stage at the in taking turns amusing people.Al- three children—two girls,7 and 8, «• �. c s a� Big 10 Supper Club in Arden Hills. though the crowd was light—Barra- from a first marriage,and a 1-Year- "I had to stop.i just stood there and gan and Clark surmised the fog kept old boy with his second wife.He hasa • • laughed,and then started over.Af people at home—it was responsive. been a police officer in Shakopee r • ,: - �' ' -..1 �a� terwards,I ran into the bathroom so Barragan was able to try his hand at nearly four years.Unlike Barragan, .+ !� A 15 that I could stop shaking.My wife being the master of ceremonies,and who shies away from using his lob as fTTTw 1'_••' .says I talked really fast." Clark felt comfortable enough to a St.Francis Regional Medical Cen- ti-...• " ,��� [ + • t Said Clark,who also logged his deviate from his written material and ter paramedic as a source of comedy :� ` firs[ time at the Big 10: "I don't do a bit of impromptu comedy. material,Clark gets much of his from +" * .!:41.7.'--.W...t=*" " ; remember hearing anyone laughing. "1 was always embarrassing my his job cef cesor funny z , ,, s I. r ;' I•didn't hear the crowd at all, but wife at weddings and that kind of Inspiration ; ter, ,.m . No ill when I listened to my tape after- thing,"said Barragan,recalling his story can hit Barragan or Clark at any wards,people were laughing" start as a stand-up comedian."She time of the day or night. For that / .c 3 �" And people are still laughing.Both finally told me that if i was going to reason,both have pens and notepads' 1 r �4 ••�� Barragan and Clark have found a embarrass her,I should do it in the with them to Paver e t e1 o.Each of ' ii-�' �; way to leave the stresses of work rich[surroundings." g v,- a ^, 3 Y p •' Gib '` gi 4 t -�4,:'," .-..''...:Yx _ ti ! x. i s-x: tPtrie e'yt-• e • ..---!"'"4-1-R4a ' •_ -- 4'- I 1' "Page 8 • Shakopee Valk[ !..1'7:.' 11:- + ' .. 1 .Com_ ics Continued ft ` them has felt the sting of disappoint- MJ productions is a talent agency, A • ' ment when,after coming up with a • -. dynamite addition to their act,they- 1 •=•Zharruns-10 clubs in the Twin Cities- • have forgotten the joke because they area in addition to comedy clubs inT.: Los Angeles,Boston and New York I • t delayed writing it down , • _ _ "Just this morning,on my way to - The agency deals largely with come- ' - work I came up with something," diary,booking them into clubs and: Staff photos by Natalie Schmitz_ explaining that he _helping them become known in the.. :•_ . . said Barragan, xp g - •{: right circles.Barragan,who�been pulled off the road and dug frantic- i; paid at some clubs for performing, :Tony Barragan got his first chance to be master of ceremonies . allyinatotebagforapenandpica i. • -, Is of paper."I had to write it down" •.has been told by the agency that he Sunday night t. ri "The other day,I was tryingto ! i r should consider traveling to Boston- I. • - • y i ; r:this summer to appear o n stage at one ust certain things that you have to ' : ? take a nap,"said Clark."But each !bf the company's larger comedy 'do...�many people wonder about. ' time I laid down,I thought of soma i 1;shows.it's intriguing,said Barragan things.like this, but they never do thing that I just had to write down.I ' f,'.."but I'm not sure I'm ready yet. them.' -- c` . . used up my whole nap doing that". ' "f-''.The best time for being inspired, • .• "I would eventually like to do If a time does come when Barra i y -'Clark and Barragan agree,is when ;this for a living,"he continued,"but can no lora be a medic - if it doesn't happen,that's OK too. comedy doet suppcxt tins family.: ' ( = they are tired and just drifting off to I'm happy with where I am so far._.I he can return to school and finish a' - t sleep.Something will pop into their• - had to ism on the[rain and see how - :-; heads,"and that's when you spring - P paw enforcement degree that has bean a'•' ' far it would go." t put on hold for the moment."My ' up and write it down,"said Barragan.. r 'wife would rather see me in comedy, later,thesaid,the idea in its rough t. Stand-up comedy was also some- • form can-be teworked and added to ..thing Clark said he had to try. I think,because you don't get shot at .- 4 i've been thinking seriously about ; •doing that."He paused,reflecting ori` :,a r_w r: • the act - it for over a year,and when 1 turned 1 hecklers and nights when he faces a Both Barragan and Clark arc ° r r `• curious to see how far their comedy - 30,i decided it was something that I : TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 3 , 1990 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3 ] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9] Approval of Minutes of March 20, 1990 10] Communications: *a] Krass & Monroe re: Recognition to Colleen Trende. 11] 7 : 30 P.M. Public Hearing on street and storm sewer improvements to Bluff Avenue between Marschall Road and Naumkeag Street - Res. No. 3215 12] Boards and Commissions - Energy and Transportation *a] Extension of Vanpool Contract 13] Reports from Staff: *a] Resignation of Howard Jones b] Shiely Water Reclamation Project *c] Street Light on Tyler Street d] Approval of bills in the amount of $164 , 244 . 85 *e] Appraisal of City Buildings *f] Application for Beer and Set-Up Licenses - Charles Fuller *g] Sale of Surplus Material h] Board of Review i] 5-Year Capital Equipment List TENTATIVE AGENDA April 3 , 1990 Page -2- 14] Resolutions and Ordinances: a] Res. No. 3214 , A Resolution Approving plans and Specifications and Ordering Advertisement for Bids for the Lewis Street, Between 4th Avenue and 10th Avenue and Sommerville Street, Between Shakopee Avenue and 10th Avenue, Project No. 1990-5. f *b] Res. No. 3217 , A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for All Roadways within Killarney Hills Addition (Sharon Parkway and Tyrone Drive) , Project No. 1989-7 . c] Res. No. 3218 , Expressing the City of Shakopee's Continued Support for the Operation of Canterbury Downs. *d] Res. No. 3202 , A Resolution Proclaiming April 22 , 1990 as Earth Day 1990. e] Res. No. 3219, Authorizing the Payment of Minnesota Valley Restoration Project, Inc. as Hereinafter Provided. *f] Res. No. 3122 , A Resolution Vacating Part of the Utility Easement Lying in Lot 1, Block 1, Valley Mall 1st Addition. 15] Other Business: a] Goals & Objectives - May 2 , 1990 b] Stans Proposal c] 16] Adjourn to Tuesday, April 17 , 1990 at 7 : 00 P.M. Dennis R. Kraft City Administrator TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting April 3 , 1990 /1 . Roll Call at 7 : 00 P.M. 2 . Approval of the March 6, 1990 Meeting Minutes 3 . 5th Avenue Project 4 . Other Business a) b) 5 . Adjourn Dennis R. Kraft Executive Director 2- OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHCRITY REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 6, 1990 Chairperson Vierling called the meeting to order at 7 : 05 PM with Commissioners Clay, Wampach, Zak, Sweeney and Chairperson Vierling present. Also present were Dennis Kraft, City Administrator; Barry Stock, Assistant City Administrator; David Hutton, City Engineer; Julius Coller II, City Attorney, and Judith Cox, City Clerk. Clay/Sweeney moved to approve the minutes of the February, 1990 meeting as presented. Motion passed unanimously. 'Jellystone Campground Request for Financial Assistance: Stock stated that staff was directed to prepare a development agreement and presented same. Stock also displayed an assessment agreement which setforth a minimum assessed value for the project area. In response to a question from Clay regarding why the bonds were sold before the project was started, Sweeney responded that the bonds were possibly alternative minimum bonds. Kraft explained that the reason the bonds were sold for $500, 000. 00 was that legal fees, financial fees, and the improvement of Bluff Avenue had been considered in the price. He explained that public improvements were to be done with tax increment financing. Dick VanTassle, Backstretch RV Park, came forward and asked the Commission to consider the following three points: 1 . The item has been ongoing with several council extensions, 2 . Hardship should not be the issue while one has been presented, and 3 . Council should be aware of the precedent that could be set. Wallace Bakken, applicant, came forward and said this item should have been taken care of last year -- it has become a political issue. He said he qualified for this three years ago. If it was not needed, he would not have applied. There will be 50 jobs there when the project is done. He was told he would qualify for tax increment financing. Clay said that part of the reason Bakken had qualified was to reduce the blight in that area. Clay questioned what cost would there have been to the City if we would have cleaned up the area? Vierling said the fact that the piece had been cleaned up makes the piece more marketable. Sweeney/Clay moved that the HRA authorize the appropriate officials to execute the developers agreement and assessment agreement with Shakopee Valley Square Properties providing the $100, 000 in tax increment assistance. *Vote on page 2 . HRA Minutes March 6, 1990 Page 2 Sweeney felt there were three issues to be considered: 1 . The development was not completed as proposed. 2 . Utilizing funds before they come due could create serious problems down the line for the City. 3 . Such a move would be precedent setting. Vierling said the old development agreement was negated. There is a new one now. Zak felt that the Commission tried to keep the project alive, but the applicants letter of credit was cashed for non-performance. /There is no longer a contract. Giving money after the project is over is not good idea. This is a separate project and the applicant can reapply. Stock agreed that the previous agreement was null and void. A new agreement is needed for the applicant to obtain the money. The City has no policy to deal with this type of issue. *Vote on motion from page 1: Vierling, Clay: aye. Zak, Sweeney, Wampach nay. Motion failed on a 3-2 vote. 1986A GO TIF Bond Proceeds: Sweeney/Wampach moved that the remaining balance of the 1986A TIF Capital Projects Fund be transferred to the 1986A GO TIF Debt Service Fund. Motion passed unanimously. 5th Avenue Project, Request for Proposals: Stock explained that the HRA was the funding source for this project and to pursue as proposed would have drained the HRA fund with a payback period of 22 years. Efforts had been made to scale the project down and look for alternatives to finance the project. Under a worst case cost analysis the project would require a 22 year repayment period. Under a best cost analysis it would be 14 years. These two alternatives would require $157 , 000 and $134 , 000 from the HRA fund respectively. Stock recommended that this fund not be used - instead draft a policy for housing and set parameters. Sweeney said that the State Legislature has been discussing setting a maximum captured tax capacity value for tax increment financing. He questioned whether staff time should be utilized at this time to prepare a housing tax increment policy given the State Legislatures potential action. Wampach/Sweeney moved that the Commission table the Staff study on a residential tax increment policy. Motion passed unanimously. To be reconsidered in May. Zak/Clay moved that the Commission approve Mr. Links development proposal for the 5th Avenue Project. Motion denied unanimously. Clay noted that Mr. Link can resubmit another proposal at a later date. Y— HRA Minutes March 6, 1990 Page 3 Rehab Grant Program: Stock said the Community Development Commission is recommending approval of the program tonight. He noted that a $50, 000 in investment would result in 200 , 000 in improvements. He said the money was limited for exterior refurbishing, as the interior work can be handled through MHFA rental rehab. More visible improvements can be made in this way, especially since there is a limited amount of funds available. Sweeney felt that there was the potential for litigation in item 7 , /page 3 (denial of application) . Zak felt that to say an application was denied was sufficient, but Clay felt there should be a sound, justifiable reason that could be put in writing. Stock said the scoring system has points for different areas in the project. Sweeney felt interpretations can be different. Sweeney/Zak moved that the proposal, attachment 1, page 3 , item 7 be modified to state that an applicant shall be notified in writing if the proposal is accepted or rejected. Motion passed with Clay opposed. Vierling had a question on item D4 on page 2 of the attachment. Stock said that regarding this item, the owner must sign. He also clarified that regarding inspection in item D8a, the building inspector could handle this. Clay/Zak moved that the Commission approve the Rehab Grant Program and policies as amended and allocate 50, 000 from the HRA reserve fund to implement the program in 1990. Motion passed unanimously. Wampach moved that the Commission adjourn. No second to motion. Meeting adjourned at 7 : 55 P.M. Dennis R. Kraft HRA Director Sharon Storholm Recording Secretary 3 MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Barry A. Stock, Assistant City Administrator RE: 5th Avenue Project DATE: March 29, 1990 INTRODUCTION: On March 6, 1990 the Shakopee Housing and Redevelopment Authority tabled action on the proposal that was submitted for the 5th Ave. Development Project. The project was tabled because the City of Shakopee does not have a housing tax increment financing policy in place at this time to assist private development, and the Shakopee HRA did not desire to deplete the HRA reserve fund to finance the project as proposed. In reviewing the proposed 5th Ave. Street Improvement Project, the Community Development Commission would like to propose a new alternative which would provide the City of Shakopee with the opportunity to assess all of the properties abutting the proposed street improvement project. BACKGROUND: Last spring the City of Shakopee received a petition for street improvements to 5th Ave. between Spencer and Market Streets. The portion of 5th Ave. to be improved was not dedicated right-of-way and was privately owned. Upon completing a feasibility study of the project, it was determined that due to the irregular shaped parcels in the project area, the potential for proving benefit for the associated improvement costs was significantly reduced. Shown in attachment #1 is a map of the proposed street improvement project area. The area striped is that portion which will have to be acquired for street right-of-way. The property which the City will have a difficult time proving benefit has been shaded and noted in attachment #1 as the Exhibit Area. Note that the Exhibit Area in question is presently owned by two property owners. One should also note that the property as presently configured is split into several irregular shaped parcels that are not suitable for development. These parcels cannot be assessed in the present configuration for costs associated with the proposed street project. The feasibility report recommended deferring any assessments on these parcels the property is assembled and developed. In order to facilitate the development of 5th Avenue and provide for the most cost effective financing method to offset costs associated with the improvement project, the Community Development Commission (CDC) would like to propose that the Shakopee HRA consider acquiring the Exhibit Area as shown in Attachment #1. Under this scenario, the HRA would acquire and sell the property on the open market. (Once all the properties have been acquired and assembled, they could subsequently be subdivided into developable lots which could be assessed. ) The CDC did consider recommending that the HRA acquire the property and subdivide it into lots. However, the CDC felt that the development of the lots should be left up to a developer. The CDC also noted that there was not 3 enough time to acquire, subdivide and actually sell the lots in a time frame that would allow for the construction of 5th Ave. yet this year and the subsequent assignment of assessments. Shown in attachment #2 is a cost analysis of this concept. Note that if the HRA were to pursue this option, under a worst case scenario, expenses would exceed revenues by $60, 000. 00. Pursuing this alternative would also provide for the levying of assessments against all properties abutting the proposed 5th Ave. Street Improvement project. If the HRA takes no action in regard to this matter, it is likely that $85, 000. 00 in 5th Ave. Improvement Costs will not be able to be assessed. Hence, the City will have to decide whether the project should proceed. If the project proceeds, the non assessable portion could be deferred until the property in question is developed. If the assessments are deferred longer than 10 years there is a very strong possibility that the City will never collect the assessments. The other option available would be to have the nonassessable portion picked up through general ad valorem taxes or the Capital Improvement Fund. Since neither of these options are very attractive, and development of the area in question is contingent upon the public improvements, the CDC believes that it would be in the best interest of the City to consider utilizing HRA reserve funds to facilitate the development of the property and protect the taxpayers from having to pick up a portion of the public improvement costs. The CDC is recommending that the HRA acquire the property within the Exhibit Area and offer it for sale on the open marketplace. There is $165, 000 in the HRA fund balance to finance this project. If the HRA concurs, it would be appropriate at this time to direct the appropriate City Officials to order an appraisal for the property in question. ALTERNATIVES: 1. Move to approve the acquisition concept plan and authorize the appropriate City Officials to order an appraisal for the property in question. 2 . Do not acquire the area shown in Exhibit A. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REOUESTED: Move to approve the acquisition concept plan and authorize the appropriate City Officials to order an appraisal for the property in question. 3 Attachment # 2 5TH AVENUE PROJECT A. Expenses Worst Case Best Case 1. Appraisal Fees 3 , 000. 00 2 , 000. 00 2 . Property Acquisition (3 . 58 ac. ) 89, 500. 00 53 , 700. 00 3 . Admin/Legal/Eng. (5%) 4, 625. 00 2 , 785. 00 4 . Contingency (10%) 9, 712 . 50 5, 848 . 50 Total $106, 837 . 50 $64, 333 . 50 B. Revenues 1. Lot Sale (7 lots) $53 , 700. 00 $89 , 500 . 00 C. Net Profit (loss) ($53 , 137 . 50) $25, 166. 50 D. Initial Allocation Needed from HRA Reserve $106, 837 . 50 $64 , 333 . 50 Attachment * 1 OK -•:, 1..... ...... ..._ ••••_ Exhibit Area i 101. •0-.., i. m..._ - ._.6i! •_. 1 11111111' 5th. Ave.Av IIe. 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I ll F Y 71 11110 ] v . , rt ' q : ii. -;..: 4................... ...... 0 Obl ._ ., :1 .- - . . r k I OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA MARCH 20, 1990 Mayor Laurent called the meeting to order at 5: 00 P.M. with Councilmembers Wampach, Vierling, Clay, and Sweeney present. Cncl. Zak arrived at 5: 11 P.M. Also present were Dennis R. Kraft, City Administrator; Barry Stock, Ass 't. City Administrator; Gregg Voxland, Finance Director; and Judith S. Cox, City Clerk. In response to Council 's request that any bill on a bill list being approved by Council be marked if over budget, Mr. Voxland explained the City's monitoring system. He explained that each department head receives a monthly accumulative division operating statement and a quarterly accumulative program operating statement. Council receives monthly a copy of the general fund revenue and expense report and receives copies of the quarterly program summary. He explained the contents of the reports. Cncl. Zak arrived and took his seat at 5: 11 P.M. Mr. Voxland explained that it has been city policy that expenditures could be over or under line items, but expenditures must be within the division totals. Discussion ensued on whether or not expenditures should be within line item budgets. Consensus of Council was to receive a quarterly report from the City Administrator on the status of the budget. The report will include any unusual exceptions within the division budgets. Council would like to continue to get the reports they are now receiving. Mr. Voxland stated that the auditor has recommended that a purchase order be prepared for each purchase which is not a part of a blanket purchase order. This is not being complied with. Discussion ensued on possible ways to insure compliance. Staff was asked to come back with a recommendation. Until LOGIS develops appropriate software to address line item expenditures, Council will accept the bills for approval without a flag in the bill list for any item not budgeted. Mr. Voxland explained the tax increment financing districts and the bonds outstanding to which increments from each district are pledged. He also explained when the outstanding bonds will mature and they are callable. Mr. Voxland answered questions on closing the districts early and the costs to do so. Discussion ensued on whether or not to make a one time change to have the fiscal disparities contribution for districts 3 and 4 come from within the districts rather than from the City as a whole. Cncl. Sweeney asked that this item be placed on the council agenda Proceedings of the March 20, 1990 Shakopee City Council Page -2- for action. Cncl . Vierling suggested that staff prepare information for Council on the status of the upper valley drainage project and the downtown project, what has been done, future phases and costs. The report should also include other expenditures the City will be incurring which could be funded by tax increment funds from the city as a whole. Mr. Voxland asked Council , for a clarification, how much detail they wanted on the 1991 budget before July 9th. Mr. Voxland said that depending on workload, he could have the general fund and dept service fund budget ready before the end of June. Council agreed that the short version of the budget, as they have received in the past, was acceptable. Mayor Laurent adjourned the meeting to March 20, 1990 at 7 : 10 P.M. Meeting adjourned at. approximately 7 : 02 P.M. Judith S. Cox 7 City Clerk Recording Secretary law offices Phillip R.Krasso RAS (� coNsENT Robert J.Walters Dennis L.Monroe \U Lachlan B.Muir Barry K.Meyer James B.Croft Jay D Goldberg MON ROE /4 � Colleen M.Trende Mark J.Moxness x Orlin D.Te Slaa chartered Trevor R.Walsten Patricia A.Weller Diane M.Carlson 'Certified Cad pial Specialist and *Also admitted in Wisconsin March 13, 1990 x.AlsoAdmitted inCalifornia *Certified Real Property tar Specialist +Also Admitted in South Dakota Mr. Dennis Kraft City Administrator City of Shakopee 129 East First Avenue Shakopee, MN 55379 Dear Dennis: As you know, prosecuting is a difficult business and one in which it is almost impossible to keep everyone happy. If you are too aggressive, the judges get upset with you and that can present very difficult problems. If you are not aggressive, the police officers are upset with you. No matter what you do, you engender legal fees which raise havoc with every municipality' s general fund budget. In balancing these competing interests and at the same time attempting to protect the public, we have worked hard to represent you well. It is always nice to receive some recognition and the enclosed letter gives that recognition to our chief prosecutor, Colleen Trende. Because prosecution isn't a matter with which administrators and council often deal directly, you don't always have an opportunity to get a feel for how we are doing. I hope this letter will help assure you that the quality of the prosecution you are receiving is second to none. Very trul yours/ KRASS MON 6HARTERED / fillip brass ,Attorney at Law PRK:ph Enclosure cc Chief of Police Recommended Action: Receive and file the letter from Krass & Monroe dated March 13 , 1990 regarding recognition of Colleen Trende. Reply to: Marschall Road Business Center.327 Marschall Road.P.O.Box 216,Shakopee,Minnesota 55379 Telephone:(612)445-5080 FAX(612)445-7640 Southpoint Center.Suite 1100. 1650 West 82nd Street.Bloomington.Minnesota 55431'telephone:(612)885-5999 FAX(612)885-5969 ss) MAUD TM Mothers Against Drunk Driving Rice-Scott County MADD Chapter 7655-60th St. W. • Lonsdale, Minnesota 55046 • 507-744-2840 March 10 , 1990 Dear Colleen Trende : The drinking and driving problem on our streets and highways is a very serious issue facing our community . The only way to effectively fight for a change in attitude and action is through effective law enforcement , strong prosecution and constant public awareness of the dangers and consequences of this act . This can not be done by one person or one group . It needs the cooperation of all segments of the system. We would like to recognize some of these individuals or groups that have shown extra dedication and concern with this issue and honor them at our awards banquet . Colleen, you have been selected to be a recipient of one of the awards because of your active prosecution of DWI cases . We hope you will be able to attend and receive your award. Enclosed is a copy of the information about the banquet . You will be sent two complimentary tickets if you can attend . You also may purchase more tickets if you like for family and friends . Please RSVP to me at the above address or telephone number by March 20th about your availability to attend our recognition banquet . Congratulations on your selection . We appreciate your dedication to the cause . Sincerely, 71ar7ocv, /2-40, Nancy Johnson Chairman Awards Banquet * 11 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works DirectorCY14/ SUBJECT: Bluff Avenue, Project No. 1990-7 DATE: March 28, 1990 INTRODUCTION: A public hearing has been scheduled for April 3, 1990 to consider street improvements to Bluff Avenue, between Marschall Road and Naumkeag Street. BACKGROUND: On February 20, 1990 the City Council adopted Resolution No. 3194, which set the date for a second public hearing on Bluff Avenue for April 3, 1990 at 7: 30 P.M. The first public hearing on this project was held on September 5, 1989. The feasibility report for this public hearing expanded the project scope to include not only Bluff Avenue between Marschall Road and Naumkeag Street, but also Bluff Avenue between Naumkeag Street and Dakota Street. In addition, the feasibility report recommended paving both Naumkeag Street and Prairie Street between 1st Avenue and Bluff Avenue in order to upgrade all gravel streets in this neighborhood. At the first public hearing, Council was given the option of ordering all of the recommended improvements or segments of the project. Based on the testimony received at the hearing, Council rejected the entire project. The majority of the opposition at the public hearing was for upgrading the existing residential gravel streets west of Naumkeag Street. In December, 1989 and January, 1990 a representative of Hardees initiated discussions with the City Council regarding this project and requested that the City Council reconsider their earlier action. Specifically, they were requesting that the City Council reconsider that portion of Bluff Avenue between Naumkeag Street and Marschall Road which abuts a commercial district and they also requested that the City Council hold a second public hearing on this segment. Prior to ordering a second public hearing, City Council directed staff to meet with all four property owners abutting this segment of Bluff Avenue in order to reach a mutual agreement between all parties covering the cost of construction and funding for this street. Staff has done that and it is apparent that there is not 100% support for this project by the four abutting property owners. Based on those discussions, the City Council sets a date for this second public hearing for April 3, 1990 to consider these improvements a second time. if Because the feasibility report was just completed in August, 1989 , there is no need to prepare another feasibility report. The cost estimates and information in the original report are still valid. Since the project has been reduced in size to just the one segment of Bluff Avenue, many portions of the original feasibility report do no apply. Staff would like to highlight those portions of the feasibility report that are still applicable to this segment of Bluff Avenue for the City Council . Council members may wish to bring the original feasibility report from August, 1989 to the public hearing as additional background information. Feasibility Report (August, 1989) Currently this portion of Bluff Avenue does not exist and is an unimproved street. It is located in partially unplatted land, with the remainder in the East Shakopee Plat and bounded to the east by Halo ' s 1st Addition. Additional right-of-way is needed by the City of Shakopee in order to construct the street. There are existing sanitary sewer and water lines in the street via easements. All property abutting this street is zoned B-1, Highly Business. The floodplain for the Minnesota River is located 100-200 feet north of Bluff Avenue (See Attachment 2) . According to the City of Shakopee Floodplain Ordinance, the property within a floodplain cannot be used for development or construction of structures, but can be used for yards, landscaping, etc. Based on the setback requirements for this zoning district, there is adequate depth on the land to develop commercial property and keep any structures out of the floodplain. It is proposed to construct a 36 foot wide, 9 ton road with B-618 vertical curb and gutter, which is compatible to Marschall Road just east of this project. Street right-of-way would need to acquired as shown on Attachment 4 . Storm sewers would be installed as needed. Sidewalks are not proposed at this time (sidewalks were proposed in the original feasibility report) . The cost estimate for this project is detailed in Attachment 6 but can be summarized below: Construction Costs $ 62 , 600. 00 10% Contingency $ 6, 300 . 00 Subtotal $ 68, 900. 00 15% Engr./Admin. Fees $ 10, 300. 00 Total Project Costs $ 79 200 . 00 Right-Of Way Costs $ 84 , 000. 00 TOTAL COSTS $163,200. 00 1/ The only difference between this cost estimate and the original cost estimate in the feasibility report is the right-of-way cost estimate. The feasibility report estimated the right-of-way costs to be approximately $64 , 000 which was based on an approximate cost per square foot of $2 . 50. Based on information provided by the property owner, including 5 comparable sales of similar zones, it appears that the right-of-way acquisition costs will be more in the range of $3 . 50 per square foot. Therefore the right-of-way cost estimate has been adjusted accordingly. The feasibility report recommended assessing the project costs 100% to the abutting property owners on a front foot basis. Because the Hardees property does not abut the proposed Bluff Avenue, and since they are willing to be included in the assessment, it is recommended the project be assessed on an area wide basis per square foot rather than the front foot basis. For the property abutting the north side of Bluff Avenue, a depth of 200 feet was used to calculate the area for that particular property due to the location of the floodplain. A revised assessment table can be found in Attachment 7 . Safety Issue For many years, semi trucks were allowed to exit out of the rear driveway of Super America to get to Marschall Road in order to use the traffic signal at 1st Avenue. This route did not exit onto any public street but simply utilized private vacant land which the trucks traveled over to get to Marschall Road. This vacant land is owned by Mr. Bill Hauer and last summer, Mr. Hauer barricaded the property so the trucks could not utilize his land to get to Marschall Road. As a consequence of this action, trucks now have to turn around on Super America property and exit directly onto 1st Avenue. This is an extremely dangerous maneuver to attempt to get a semi truck onto 1st Avenue, especially with the high volume traffic on the street (22 , 000 ADT) . In addition, left turns out of this gas station are even more dangerous, not only for semi trucks but for automobiles. Other commercial establishments and restaurants along this stretch of Highway 101 are also experiencing difficulty in having their customers attempt to exit onto 1st Avenue, especially for left turns. It is quite obvious that not having a rear excess to Bluff Avenue for traffic has made this portion of 1st Avenue increasingly more hazardous and unsafe. According to the records provided by the Shakopee Police Department, for the period for January through December, 1989 there were a total of 19 accidents on this portion of 1st Avenue between Naumkeag Street and Marschall Road. /1 Based on the testimony received at the public hearing, attached is Resolution No. 3215 which order plans and specifications prepared for this project. ALTERNATIVES: 1. Adopt Resolution No. 3215. 2 . Deny Resolution No. 3215. 3 . Table Resolution No. 3215. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 3215 which orders plans and specifications prepared for this project. Staff feels that the construction of this street will improve the transportation network and overall safety for this entire area and feels that the project should be constructed. It will not only benefit the commercial establishments along 1st Avenue, but it will enable the vacant land along the river to develop. In addition, the residential properties located west of Naumkeag Street will be able to utilize Bluff Avenue to get to Marschall Road and the traffic signal at 1st Avenue. This street has been planned by the City for many years based on the location of the existing Bluff Avenue and the construction of Marschall Road and Bluff Avenue just to the east. In addition the sewer and water has already been installed in the proposed Bluff Avenue. At the time the sewer and water were installed, the street construction was postponed in order to stage the construction. Based on these facts, it is quite clear that the City of Shakopee has planned to complete this portion of Bluff Avenue all along. ACTION REQUESTED: Offer Resolution No. 3215, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Bluff Avenue, Marschall Road to Naumkeag Street, Project No, . 1990-7 and move its adoption. 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InI t� ,n l� t I Q n�i i c c Qv 2 ,1 W in m ,n Z - - 12 1I - 7 ? 1 �' - 0 ATTACHMENT 6 BLUFF AVENUE — MARSCHALL ROAD TO NAUMKEG COST ESTIMATE UNIT ITEM QUANTITY PRICE AMOUNT Grading , 1 ,000 C.Y. $ 2 .50 $ 2 ,500 .00 Subgrade Preparation Class V Gravel Base 870 TONS $ 6 .50 $ 5 ,600 .00 Bituminous Pavement 550 TONS $ 24 .00 $13 ,200 .00 Curb and Gutter 1 ,200 L.F. $ 6 .00 $ 7 ,200 .00 Sidewalk 3 ,000 S.F. $ 1 .50 $ 4 ,500 .00 Driveways 800 S.F. $ 2 .50 $ 2 ,000 .00 Sod 1 ,300 S.F. $ 2 .00 $ 2 ,600 .00 Retaining Wall 240 S.F. $ 10 .00 $ 2 ,400 .00 Storm Sewer 18" RCP 200 L.F . $ 32 .00 $ 6 ,400 .00 12" RCP 60 L.F. $ 28 .00 $ 1 ,700 .00 Manholes 2 EA. $ 1 ,000 .00 $ 2 ,000 .00 Catch Basins 2 EA. $ 1 ,000 .00 $ 2 ,000 .00 18" Apron 1 EA. $ 500 .00 $ 500 .00 Rock Excavating 200 C .Y. $ 50 .00 $10 ,000 .00 Total Construction Costs $62 ,600 .00 Plus 10% Contingency 6 ,300 .00 Subtotal $68 ,900 .00 Plus 15% Engr ./Legal Fees 10 .300 .00 Subtotal $79 ,200 .00 Plus Right of Way Costs $64 ,000 .00 TOTAL PROJECT COSTS $143 ,200 .00 13 II ATTACHMENT 7-ASSESSMENT ROLL AREA PID PROPERTY OWNER DESCRIPTION AC ASSESSMENT 27-004163-0 William & Renelda Hauer Lots 1 - 4 0 . 59 $16, 774 . 91 706 Apgar Blk. 32 Shakopee, MN 55379 East Shakopee 27-906008-0 William & Renelda Hauer 8. 62 A in Govn 1. 36 $38, 667 . 60 706 Apgar Lot 4 Ex 3 . 13 A Shakopee, MN 55379 & Ex . 26 A in Sect. 6,T115R22 27-004160-0 William & Renelda Hauer Lots 8 - 10 0. 32 $9 , 098 . 26 706 Apgar Blk. 31 Shakopee, MN 55379 East Shakopee 27-004159-0 Country Properties Inc. Lots 4 & 7 0. 16 $4 , 549 . 13 % Carlson Properties Blk. 31 12755 Hwy. 55 East Shakopee Mpls. , MN 55441 27-906014-0 Country Properties Inc. 93 . 8 ' , S 300' 0 . 65 $18 , 480 .84 % Carlson Properties in Govn. Lot 4 12755 Hwy. 55 Sect. 6 ,T115R22 Mpls. , MN 55441 27-906009-0 Super America Stations Inc. 1.77 A in Govn 1. 75 $49 , 756 . 10 % Tax Dept. Lot 4 , 224 . 98 ' P.O. Box 14000 x 300' , by Lexington, KY 40512 284 . 03 ' , by 305. 4 ' Sect. 6 T 115 R22 27-004160-1 SSBJ Management Co. Lot 1, Blk. 31 0. 33 $9 , 382 . 58 Suite 125 S 64 . 4 ' of 8 , 3285 N. Lexington 9&10 together St. Paul, MN 55126 with Vacated Alley Blk. 31 East Shakopee 27-004157-0 SSBJ Management Co. Lot 1 & W 1/2 0 . 29 $8 , 245 . 30 Suite 125 of 2 P/O Alley 3285 N. Lexington Blk. 31 St. Paul, MN 55126 East Shakopee 27-004158-0 SSBJ Management Co. Lot 3 & E 1/2 0 . 29 $8 , 245. 30 Suite 125 of 2&P/O Alley 3285 Lexington Blk. 31 St. Paul, MN 55126 East Shakopee TOTALS 5. 74 $163 , 200. 00 Assessment Rate = $ 163 , 200 = $28 , 432 . 0558 Per Acre 5 . 74 Acres CONSENT / ,z ct.-- MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Extension of Vanpool Contract DATE: March 26, 1990 INTRODUCTION: The existing Vanpool Agreement between the City of Shakopee and Vanpool Services Inc. expires on April 16, 1990. The contract does contain a 12 month extension option. It would be appropriate at this time to take action on either the extension of the Vanpool contract or the activation of the request for proposal process. BACKGROUND: At the present time the City of Shakopee is leasing seven vans from Vanpool Services to operate the City's Vanpool Program. One of the vehicles being leased serves as a backup van for the Vanpool Program. The monthly lease cost per vehicle ranges from $650 - $715 per vehicle depending on the age and size of the vehicle. The annual total leasing costs for the Vanpool Program is approximately $50, 000. Two years ago when the Vanpool contract was originally bid, two providers submitted proposals for the service. Since that time no new vanpool operators have entered the marketplace to the best of my knowledge. Therefore, if we select to solicit proposals for service, it is likely that we will not have any new providers proposing service. Vanpool Services Inc. was selected over the other operator for two reasons: Price and Past Experience. Renewing the vanpool with Vanpool Services Inc. for an additional year allows the City of Shakopee the flexibility that we need to maintain a level of service that is satisfactory to our riders. It also relieves us from going through the complete request for proposal process during a time period in which we are short of staff. In the opinion of staff and the Energy and Transportation Committee, Vanpool Services Inc. provision of service has also been exceptional . The Energy and Transportation Committee is recommending that the Vanpool Agreement be extended for one additional year. If City Council concurs with the Committee's recommendation, it would be appropriate at this time to recommend to City Council that the Vanpool Contract Agreement with Vanpool Services Inc. be extended for one additional year. The proposed Vanpool Agreement costs associated with the extension is within the 1990 budgeted amount. ALTERNATIVES: 1. Authorize the appropriate City Officials to extend the Vanpool Contract Agreement with Vanpool Services Inc. for one additional year. 2 . Do not recommend that the contract with Vanpool Services Inc. be extended for an additional year. /#11Q/ 3 . Request staff to activate the request for proposal process for the provision of vanpool services in Shakopee. 4 . Seek other alternatives to replace the Vanpool Program. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to authorize the appropriate City Officials to extend the Vanpool Contract Agreement with Vanpool Services Inc. for one additional year. CONSEN1 MEMO TO: Dennis Kraft, City Administrator Tom Steininger, Chief of Police FROM: Howard C. Jones, Code Enforcement Officer RE: Resignation DATE: March 14 , 1990 At this time I will no longer be able to continue as Code Enforcement Officer for the City of Shakopee. I would very much liked to have completed one more year in this work, however, I have experience problems with my eye sight and do not feel it would be fair to the City of Shakopee as I feel I could not fulfill my job to the fullest capacity as I have in the past. I will however, if needed, help in training or supervising the start of a new Code Enforcement Officer. Again, thank you for the opportunity to work for the City of Shakopee as Code Enforcement Officer over the past five years. I have greatly enjoyed my work and feel that there is a great need for this position. HCJ/tiv o- , Action Requested: 1. Move to accept the resignation of Howard C. Jones effective March 14 , 1990 with regrets . 2 . Offer Resolution No. 3216 , A Resolution of Appreciation to Howard C. Jones , and move its adoption. eL, 1 - RESOLUTION NO. 3216 A RESOLUTION OF APPRECIATION TO HOWARD C. JONES WHEREAS, Howard C. Jones has served the City of Shakopee as Code Enforcement Officer for nearly five years beginning June 17, 1985 until his resignation on March 14, 1990; and WHEREAS, during his employment, Howard has taken his responsibilities seriously and performed them in a professional manner at all times; and WHEREAS, Howard represented the City of Shakopee well by serving the general public in a most helpful and conscientious manner; and WHEREAS, for his years of dedicated service Howard has earned the appreciation of the people of Shakopee. NOW, THEREFORE, BE IT RESOLVED that the Shakopee City Council does hereby extend a token of thanks and appreciation to Howard C. Jones for his dedication and hard work during his employment with the City of Shakopee and wishes him well in his future endeavors. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this day of April, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of April, 1990. City Attorney * 13b MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Shiely Water Reclamation Project DATE: March 30, 1990 INTRODUCTION: Attached is a proposal from Valley Engineering Company, Inc. to provide engineering services associated with the Shiely Water Reclamation Project. BACKGROUND: On March 27, 1990 Mayor Laurent, Councilman Zak and myself attended a meeting on the Shiely Water Reclamation Project. Others in attendance at this meeting consisted of representatives of the Prior Lake Spring Lake Watershed District, Lower Minnesota Watershed District, City of Prior Lake, Valley Engineering Company and several concerned citizens. The Prior Lake Watershed District has hired Valley Engineering Company to do a feasibility report on a proposal to pump water from the Shiely Gravel Pit to Prior Lake. This study will also analyze diverting this water to Dean's Lake as another alternative or as a reservoir for the Prior Lake Project or as a completely separate project. Valley Engineering Company called this meeting in order to find out the concerns of all parties interested in this project so that the feasibility report will address them. At this meeting, several citizens who live on O'Dowd's Lake requested that the City of Shakopee also consider diverting this water to the O'Dowd/Thole Lake system. The Prior Lake Watershed District indicated that this was not part of Valley Engineering's Scope of Services for the feasibility report and that if the City of Shakopee wanted to explore this alternative, it would be at our expense. Mayor Laurent requested that Valley Engineering submit a proposal to the Shakopee City Council covering this additional alternative to determine if it should be added to the feasibility report. Attached is a response from Valley Engineering indicating that they could explore this alternative in the report for an estimated fee of $1, 500, using their hourly rate schedules. Staff would like to point out that at first glance, it does not seem that the O'Dowd's Lake option will be feasible. The preliminary estimates for the Prior Lake Project are approaching $2 . 0 million. This would be assessed to over 1, 000 properties on Prior Lake/Spring Lake at about $2, 000 per property. Olgi The O ' Dowd' s Lake option would add another 3 miles of pipe to the project at a cost probably in the neighborhood of $500, 000. Since there are very few homes around this lake, the cost per property would probably exceed $5, 000 assuming 100 properties could be assessed. The other option would be to assess all residents of Shakopee on the basis that everybody uses this lake, but it would be an extremely hard sell to people not living on the lake and difficult to prove benefit. This option does not appear to be feasible. The main issue is should the City of Shakopee spend $1, 500 to determine the feasibility of the O'Dowd's Lake option. ACTION REQUESTED: Discuss the issue and direct staff to take the appropriate action. DH/pmp LAKE NPR _G : :44 Hi:ENCELi E FS FATES F.2 ( � 1!' Civil Engineers Land Surveyors Planners • K Valley � g 9 n ineerin Co., Inc. INdrs .t..rsl 141.7.71. P.O. Box 478, Suite 120C (612) 447 257Q 16670 Franklin Trail S.E. Prior Lake, Minnesota 55372 March 29, 1990 Mr. David Hutton P . E. . City Engineer City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Re: Proposal for Expansion of Feasibility Report to Include Pumping Water From the Shiely Quarry to Lakes O'Dowd and Thole . Dear Hr. Hutton: Valley Engineering Co. , Inc . is pleased to provide you with a proposal for expanding our feasibility report currently being prepared for the Prior Lake/Spring Lake Watershed District to include the option of pumping water to Lakes O ' Dowd and Thole . Due to uncertainties as to the specific scope of the report I would suggest that we perform the work on a time and materials basis . I would estimate that a complete section addressing the pumping of the water from Shiely' s quarry to O'Dowd and Thole Lakes could be added to our current report for approximately $1 ,000. Attending meetings and doing whatever public presentations you may deem necessary would probably be an additional $500 . Based ontisofestimate it would appear that the cost to the City would be on the order 500. We propose to use the attached rate sheet for our billings. Should me. We you have any questions on this proposal please feel free anylguestions would also be happy to meet with the City Council to the may have or discuss any specifics they may want addressed. Sincerely, Valley,Engineering Co. , Inc . c7. !. �v�i James E. Eulberg P . E . i'iAP 11: - �' 'E: . _77 _;-._ C+vii Engineer: Land Survey 0;s t. 1II�� Planners • Valley Engineering Co., Inc.II &Valet P.O. Box 478, Suite 120C (612) 447-2'770 16670 Franklin Trail S.E. Prior Lake, Minnesota 55372 HOURLY RATE SCHEDULE Classification Hourly Pate Typical _Rate Principal (P.E. or R.L.S. ) $ 55 .00 $ 56.00 Professional Engineer $ 40.00 - $ 55.00 $ 47.00 Engineer in Training (EIT) $ 35.04 - $ 45.00 $ 41.00 Technician (Office or Field) $ 25.00 - $ 40.00 $ 28.00 Survey Crew $ 70.00 $ 70.00 Clerical $ 20.00 - $ 26.00 $ 22. 50 The above rates are the actual billing rates . We do not use a multiplier. The rate charged depends on -the actual salary of the employee doing the work on the project. 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L j /c'e CONSENT # i3 G • MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director .�-- ,V-P' SUBJECT: Street Light on Tyler Street DATE: March 28, 1990 INTRODUCTION & BACKGROUND: Attached is a citizen request for Council consideration regarding a street light on Tyler Street between 12th Avenue and Vierling Drive (13th Avenue) . As stated in the letter, the neighborhood has formed a Watch Organization to eliminate a severe vandalism problem and one of the suggestions of this group was to install an additional street light at mid-block. The streets in this area are quite long and there is approximately 900 feet between intersections on both Tyler Street and Polk Street. It is extremely dark on these streets since the only street lights are at the intersections. Prior to the City Council taking action on street light requests, a cost estimate must be obtained from Shakopee Public Utilities. Staff has already contacted utilities on this issue and hopefully a cost estimate will be available at the April 3 , 1990 Council meeting. As a separate issue, at the time an area is subdivided and platted, the developer must install street lights in accordance with Shakopee Public Utilities Criteria. Currently, their criteria requires street lights only at intersections. Staff does not believe that criteria is acceptable anymore. The older area of Shakopee was developed on a grid street system with 300 feet long blocks. Therefore, street lights throughout those areas of Shakopee are spaced about 350 feet apart. The newer subdivisions are not on a street grid system, which results in longer blocks, cul-de-sacs, etc. Only requiring a developer to install street lights at intersections, results in the City having to expend funds at a later date to add street lights. Staff feels that Shakopee Public Utilities should revise their criteria to reflect the changes in street layout and possibly set a maximum spacing between street lights of say 400 feet or 500 feet. By doing that, the developer pays for the street lights, not the City. Staff feels that this issue should be discussed at the next joint meeting between the City Council and the Utilities Commission. ACTION REQUESTED: Discuss the street light request and direct staff to take the appropriate action. Mr. David Hutton City Engineer City of Shakopee Mr. Hutton; • We are residents of the 1200 block of Tyler Street, in Shakopee. This block is over 1300'in length. There is a street light on each corner. Because of the distance between the lights, it is almost pitch black, at mid-block on many nights. We feel that this situation contributes to vandalism and other mischief that has occurred and will probably occur again, in our neighborhood. We have experienced this type of problem in this area, for over one year. March 1 , 1990, the most frightening of the occurrences took place, at mid-block. This is what happened: About midnight, one of our neighbors had two large rocks thrown through her children' s bedroom window. While she was on the phone to the police, two more rocks were thrown, one of those two also went through the window. The room was covered with glass fragments, including the crib for her infant son. Fortunately, these two children were not at home that night. Mrs. P. was home with their 5 year old daughter, while her husband and two children were in Wisconsin at a relatives home. Had the kids been home and in bed at that time it would have been tragic. This was the catalyst of our neighborhood forming a neighborhood watch organization. We met formally for the 1st time, March 12th. We had a Shakopee police officer speak with us and we have established a start. During our meeting with our neighbors, we found that there were many frightened people in our neighborhood. We learned of other vandalisms that had not been reported. The reason that people have not reported them were simply fear of retaliation from the vandals. Apparently, some of our neighbors feel that they have good reason to expect retaliation. Mrs. P and Mr. P. had been experiencing harrassment for the last year. During our meeting, ideas for solutions were discussed and the lighting problem surfaced. After a brief discussion, the opinions were unanimous. . .we need a light, soon. . . .before more damage is done or before someone is injured. This is just one step, but it is the most logical and one of the most important steps that can be taken. Our neighborhood watch will undoubtedly come up with more ideas that will help, that we can do without the city' s direct help. Reporting every act of vandalism to our police department and sharing the information with each other will also be done. We are asking that you and our city council demonstrate your concern for this problem by acting decisively and swiftly to install this much needed determent, mid-block. Most sincerely, 74,/192 - l?IN IVO kot5, ' . iasy- ,•L,Sa /12 - / /- /e R S'_2(. 2 - /ii 1/ fa-o (i/d2141./ gOvit/41,a- Tcy j.6\sLA,‘ 6tVg . 116 -001/41kk /a Mr. David Hutton City Engineer City of Shakopee Mr. Hutton; We are residents of the 1200 block of Tyler Street, in Shakopee. This block is over 1300'in length. There is a street light on each corner. Because of the distance between the lights, it is almost pitch black, at mid-block on many nights. We feel that this situation contributes to vandalism :nd other mischief that has occurred and will probably occur again, in our neighborhood. We have experienced this % pe of proble in this area, for over one year. March 1 , 1990, t - most frig' tening of the occurrences took place, at mid-block. Thi is wh. happened: About midnight, one of our neighb.. s had two large rocks thrown through her children' s bedroom w ndo . While she was on the phone to the police, two more r.cks we - thrown, one of those two also went through the windo . The rowas covered with glass fragments, including the •rib for her : fant son. Fortunately, these two children were not at Lome that night. Mrs. P. was home with their 5 year old daughter, while her husband and two children were in Wisconsin at a elatives home. Had the kids been home and in bed at that tim it would have been tragic. This was the catalyst of our neig borhood forming a neighborhood watch organization. We met forma ly for the 1st time, March 12th. We had a Shakopee police officer speak with us and we have established a start. During our meeting with our neighbors, we found that there were many frightened people in our neighborhood. We learned of other vandalisms that had not been reported. The reason that people have not reported them were simply fear of retaliation from the vandals. Apparently, some of our neighbors feel that they have good reason to expect retaliation. Mrs. P and Mr. P. had been experiencing harrassment for the last year. During our meeting, ideas for solutions were discussed and the lighting problem surfaced. After a brief discussion, the opinions were unanimous. . .we need a light, soon. . . .before more damage is done or before someone is injured. This is just one step, but it is the most logical and one of the most important steps that can be taken. Our neighborhood watch will undoubtedly come up with more ideas that will help, that we can do without the city' s direct help. Reporting every act of vandalism to our police department and sharing the information with each other will also be done. 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A) H :: C( CD Z cci) U) a •O C) v '1 a Cl) o •1y ") 2) Y'' H) iljcd; 0 0 H W 011) x N x b- a H. Cl)(n Cl)cn < v) H D) ora CD w w CD w cn CD C x x C x 0 K CD bNm 0 1-,• CD (D(D a 0 x �a • H H' \D 4- w H O\ yH rt H H H 4- V1 W vim) H l~!) N 0\ - N - I \n .n \O 0 0 0 N 'n O\ LA) 0 Vn O O O\ 4 0 CO 0 w .P' CO 4" w 0 0 0 O\ Co 0 \D 0 O\ CO . \D - 0 45 .4a, , CONSENT Memo To: Dennis R. Kraft, City Administrator From: Gregg M. Voxland, Finance Director Re: Appraisal of City Buildings Date: March 26, 1990 Introduction City buildings were appraised in 1980 and a bi-annual update has been done since then. The last update was 1988 . Background City buildings were appraised in 1980. The primary reason was to establish current values for insurance purposes. The appraisal has been updated every other year since 1980 . Cost of the original appraisal was $3 , 220 and the last update was $504 . 00 . GAB has done the appraisals. GAB is recommending a re-appraisal this year for two reasons; 1. ) Previously they were time sharing on a computer owned by a different business. They now have their own system but some data did not survive the move, including data for Shakopee. 2 . ) The basic appraisal was 10 years ago and there have been some changes in the factors involved in the process. Quoted price of the re-appraisal is $3 , 220. 00, the same as 1980 . Appraisals have been charged to the Finance Department. Finance may not be able to absorb the cost difference in the professional services category but probably can absorb it between professional services and rents, within the supplies and services grouping. Alternatives 1. Do nothing and wait until 1991. 2 . Obtain new quotes for re-appraisal . 3 . Have GAB do re-appraisal in 1990 . Recommendation Alternative # 3 . I think Finance can absorb the increased cost within the budget, and it has been 10 years since the basic appraisal . Also, the Youth Building has not been appraised. Action Requested Move to accept the quotation of GAB for appraisal of city buildings in the amount of $3 , 220. 00 GV:mmr CONSENTi3r MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for Beer and Set-Up Licenses by Charles W. Fuller DATE: March 27, 1990 INTRODUCTION and BACKGROUND: The City has received applications from Mr. Charles W. Fuller for an "On-Sale" non intoxicating malt liquor license and a consumption and display (Set-up) license to be located at 2400 East Fourth Avenue. This is the location of the Shenandoah Ballroom. The applications are in order. The applicant has applied for an exemption from the dram shop insurance requirements and has completed the necessary exemption application. The property taxes for this property have been paid to date. ALTERNATIVES: 1 . Approve the applications and grant the licenses. 2 . Deny the licenses. RECOMMENDED ACTION: Move to approve the applications and grant an "On Sale" non intoxicating malt liquor license and a consumption and display (Set-up) license to Charles W. Fuller, 2400 Fourth Avenue East, upon surrender of the existing licenses in the name of Damile, Inc. 5(7.- CONSENTT MEMO TO: DENNIS KRAFT, CITY ADMINISTRATOR FROM: DAVID HUTTON, PUBLIC WORKS DIRECTOR SY") SUBJECT: SURPLUS MATERIAL DATE: MARCH 27, 1990 INTRODUCTION Staff is seeking permission to sell surplus items from the Public Works Department. BACKGROUND Prior to selling off any surplus materials, the City Council must declare those items to be surplus and authorize the City Administrator to sell them. There are two items which staff would like permission to sell. The first involves two used fire hoses. The Fire Department gives all of their old hoses to Public Works for use with our watering truck. Currently, there are approximately 12 hoses at the garage. At the most, two or three are used at any one time. One of the local industries have contacted staff requesting to purchase two hoses. Staff has reviewed this request and has determined that it would not create any serious shortfalls in any operations. The Fire Department does not have any spare hoses. The second item involves excess steel used for sign making. Several years ago, large sheets of blank steel were purchased for use in making street signs in the Public Works sign shop. None of this steel has ever been used for making signs. All standard signs (stop, speed limits, etc.) are purchased from a sign company at a cheaper price than what would be made in house. In addition, the standard signs must meet strict guidelines and specifications in order to be uniform and this uniformity would be hard to duplicate in our sign shop due to limited equipment and materials. A local metal shop has offered to buy this material from the City for $0.10 over market price for scrap steel or around $0.45 per pound. There is around 200-300 pounds of surplus steel in the City's possession. Staff has attempted to find out what the City paid for this material originally, but is not able to obtain that information without devoting a lot of staff time to do the research. / 3 Rather than expend additional staff time researching this item, staff would like to have this material declared surplus so it can be sold. The fact is, this material will never be used up by the Street Department. As a separate issue, staff is proposing to make a thorough inspection of the Public Works Building and yard during 1990 to develop a complete list of all surplus material and equipment for sale at the Hennepin County Action, but since these two items have immediate buyers, staff felt that these items should be addressed separately. ACTION REQUESTED Move to declare two fire hoses and excess sign material as surplus and authorize the City Administrator to execute the sale of these items. 14 ► 3 h . MEMO TO: Shakopee City Council FROM: Dennis R. Kraft, City Administrator RE: Appointment of Board of Review DATE: March 30, 1990 INTRODUCTION: At the City Council meeting of March 20, 1990, the City Administrator was directed to further investigate the establishment of a board of review separate from the City Council to hear appeals on property value determinations made by the County Assessors office. BACKGROUND: Minnesota Statutes allow for a group other than the City Council to function as a board of review as well as allowing for the board of review to be the City Council. One community which was contacted indicated that they paid members of the board of review either $37 . 00 per session or $15. 00 per session hour, which ever amount was greater. In that it is desirable to have at least some of the members of the board of review be specifically knowledgeable about real estate values, the payment of a fee for this purpose is reasonable and will probably enhance the likelihood of attracting persons with qualifications in real estate or appraising. The Minnesota Statutes make no reference as to the number of members of the board of review, the amount of reimbursement which needs to be paid or whether this would be established by resolution or ordinance. (The City of Elk River is also in the process of considering the establishment of a separate board of review. ) RECOMMENDATION: It is recommended that the City Council direct the City Administrator to advertise for persons interested in serving on a board of review. It is further recommended that the advertisement specifically indicate that the Council desires that a majority of the board have real estate/appraisal experience. It is also recommended that the City Council consider the payment of $10 to $15 dollars per hour per session or a minimum of $25. 00 per session which ever amount is greater as payment for members of a board of review. It is recommended that the board of review be composed of five (5) persons. 1 3 -k, ALTERNATIVES: 1. Move to endorse the recommendations as made above by the City Administrator. 2 . Formulate other standards relative to the number of members of the board and compensation be paid to those board of review members. 3 . Do not pursue this subject further at this time. ACTION RECOMMENDED: Move to establish a board of review consisting of five (5) persons and agree to pay each member of the board of review an amount of $15. 00 per session hour or a minimum of $25. 00 per session which ever is greater and to direct the City Administrator to initiate advertising for the recruitment of members of the board of review. DRK/tiv • / 3 . Memo To: Dennis R. Kraft, City Administrator From: Gregg Voxland, Finance Director Re: 5-Year Capital Equipment List Date: March 28, 1990 Introduction Council input is requested on how Council wishes to proceed with finalizing the new 5-Year Capital Equipment List. Background Staff is preparing a new 5-year equipment list. Usually the list in reviewed and approved by Council before budgets are prepared in order that items on the 5-year list for the upcoming year can be built into the department ' s budget request. Also, Council previously had an equipment committee to review the list in detail before it went to the whole Council . Alternatives 1. Review at regular Council meeting 2 . Review at worksession. This is more of an internal housekeeping activity and seems to be more appropriately done in a worksession than in a regular meeting. The review would probably take at lease 2 hours with discussion and having department heads available for questioning. 3 . Don't review in advance - just wait for budget discussions. Recommendation Give staff direction on how Council wishes to handle the review of the 5-year Capital Equipment List. [/ 0 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works DirectorC6" 111 SUBJECT: Lewis Street, Project No. 1990-5 DATE: March 28, 1990 INTRODUCTION: Attached is Resolution No. 3214, authorizing staff to advertise for bids for the Lewis Street Reconstruction Project for Council consideration. BACKGROUND: On January 16, 1990 the City Council of Shakopee ordered plans and specifications prepared for the Lewis Street Project by Resolution No. 3176. This project consists of the total reconstruction of Lewis Street, between 4th Avenue and 10th Avenue, and Sommerville Street, between Shakopee Avenue and 10th Avenue. The plans and specifications are now completed and staff is seeking Council authorization to advertise for bids on the project. The proposed bidding and construction schedule is as follows: April 12 , 19, 26 Advertise for Bids May 8 Open Bids May 15 Council Awards Contract June 1 - November 1 Construction Prior to advertising for bids on the project, staff would like Council to reconsider one feature of the design that was discussed and eliminated at the public hearing ordering the project, namely the addition of sidewalks to the 900 Block of Lewis Street. Staff still feels strongly that sidewalk should be added to this block of Lewis Street, based on the following reasons: Advantages 1. The remainder of Lewis Street from Shakopee Avenue north to downtown has sidewalk on both sides of the street. 2 . This block is immediately adjacent to the senior high school. 3 . There is an existing grade school and church on Lewis Street that could be connected directly to the high school for pedestrians except for the lack of sidewalks in this one block section of Lewis Street. / ,(, lam 4 . Our insurance company has indicated that the City of Shakopee should make every effort to eliminate "gaps" in our pedestrian system in order to avoid any possible liability associated with not providing a continuous pedestrian system. 5. There is a tremendous amount of pedestrian traffic in this area associated with the senior high school, grade school and the church. 6. The sidewalk would not result in the elimination of a single tree on this project. 7 . It would seem to be a discretionary act to require sidewalks to be on 9 blocks of Lewis Street but sidewalks are not being required on the 10th and final block of this street. 8 . Requiring pedestrians and school children to walk on the streets increases the City's liability. The safety of the public should be given utmost consideration. Disadvantages The two main reasons provided by the property owners at the public hearing for opposing sidewalks on this block are as follows: 1. The sidewalk would cause a hardship for elderly people due to maintenance during winter. 2 . The cost of the sidewalk. In response to No. 1 above, owning a home involves numerous maintenance activities such mowing the grass, trimming, shoveling the driveway and private sidewalks, etc. Staff does not feel the addition of a public sidewalk along the front of a home increases the burden of maintenance on property owners to the point that it can be considered a hardship, unless the existing maintenance items are already a hardship due to the property owner being elderly or handicapped. If that is indeed the case for a particular owner, staff feels that they probably are already making arrangements for the maintenance of their property and again, the addition of public sidewalk does not appreciably increase the maintenance over what currently is being done. In regards to Item No. 2 , at the public hearing it was recommended that the property owners pay 100% of new sidewalk. Since this street is being reconstructed, the City Council could elect to use the street reconstruction assessment policy which only requires the property owners to pay 25% of the reconstruction cost. This would reduce the cost of the sidewalk estimated in the feasibility report by 75% and may be much more agreeable to the property owners on this street. In addition, this assessment can further be justified by the fact that the general public will use the sidewalk and therefore the majority of the cost should be born by the general taxpayers. If the City Council firmly believes that the above two disadvantages have merit and that the sidewalk should not be installed on this block, the immediate question that comes to mind is - why don 't these same arguments apply to those people that have existing sidewalks? Staff does not feel that the City Council is being consistent in their actions by requiring the sidewalk to be reinstalled on those portions of the street that already have sidewalk but not requiring them on the one block that does not currently have sidewalk. If the City Council wishes to add this to the project, it could be done very easily any time during the project by change order and would not have to delay the bidding schedule. The City Council would need to conduct another public hearing specifically for the sidewalk issue and notify the affected properties of the hearing. If the City Council does not desire sidewalk, no additional action is required. Attached is Resolution No. 3214, a resolution approving plans and specifications and ordering the advertisement for bids for the Lewis Street Project for Council consideration. ALTERNATIVES: 1. Adopt Resolution No. 3214 . 2 . Reject Resolution No. 3214 . 3 . Table Resolution No. 3214 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3214 , A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Lewis Street, Between 4th Avenue and 10th Avenue and Sommerville Street, Between Shakopee Avenue and 10th Avenue, Project No. 1990-5 and move its adoption. DH/pmp MEM3214 RESOLUTION NO. 3214 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Lewis Street, Between 4th Avenue and 10th Avenue Sommerville Street, Between Shakopee Avenue and 10th Avenue Project No. 1990-5 WHEREAS, pursuant to Resolution No. 3176 adopted by City Council on January 16, 1990, David Hutton, Public Works Director has prepared plans and specifications for the improvement of Lewis Stteet, between 4th Avenue and 10th Avenue and Sommerville Street, between Shakopee Avenue and 10th Avenue and has presented such plans and specifications to the Council for approval . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2 . The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for bids upon the making of such improvements under such approved plans and specifications. The Advertisement for Bids shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10 : 00 A.M. , on May 8 , 1990, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, or their designated party, will then be tabulated, and will be considered by the Council at 7 : 30 P.M. , or thereafter on May 15 , 1990, in the Council Chambers, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier' s check, bid bond or certified check payable to the order of the City of Shakopee for not less than five (5%) percent of the amount of the Bid. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 . Mayor of the City of Shakopee ATTEST: City Clerk Approved a to orm this 3 day of f , 199-e/ . Citytorney a_k I CONSENT 47. MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directorjki SUBJECT: Killarney Hills, Project No. 1989-7 DATE: March 28 , 1990 INTRODUCTION: Attached is Resolution No. 3217, which authorizes staff to advertise for bids for the Killarney Hills Project. BACKGROUND: On July 18 , 1989 the City Council of Shakopee ordered the preparation of plans and specifications for the Killarney Hills Project by Resolution No. 3059 . This project consists of complete street reconstruction of Sharon Parkway and Tyrone Drive, located within Killarney Hills Addition. The plans and specifications are now completed and the project is ready for bids. Attached is Resolution No. 3217 which authorizes the advertisement for bids for this project for Council consideration. A copy of the plans and specifications will be available at the Council meeting for review and comment or they can be inspected ahead of time at the Engineering Department. ALTERNATIVES: 1. Adopt Resolution No. 3217 . 2 . Deny Resolution No. 3217 . 3 . Table Resolution No. 3217 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3217, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for All Roadways Within Killarney Hills Addition (Sharon Parkway and Tyrone Drive) , Project No. 1989-7 and move its adoption. DH/pmp MEM3217 RESOLUTION NO. 3217 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For All Roadways Within Killarney Hills Addition (Sharon Parkway and Tyrone Drive) Project No. 1989-7 WHEREAS, pursuant to Resolution No. 3059 adopted by City Council on July 18 , 1989 , David Hutton, City Engineer has prepared plans and specifications for the improvement of Killarney Hills Addition (Sharon Parkway and Tyrone Drive) by pavement, curb & gutter and storm sewer and has presented such plans and ,specifications to the Council for approval NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2 . The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for bids upon the making of such improvements under such approved plans and specifications. The Advertisement for Bids shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10 : 00 A.M. , on May 8 , 1990, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, or their designated party, will then be tabulated, and will be considered by the Council at 7 : 00 P.M. , or thereafter on May 15 , 1990, in the Council Chambers, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier' s check, bid bond or certified check payable to the order of the City of Shakopee for not less than five (5%) percent of the amount of the Bid. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved a to form this $ day of , City orney 14iL 1 MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Support for the Continuing Operation of Canterbury Downs Racetrack DATE: March 29, 1990 INTRODUCTION: New Canterbury Downs - A Minnesota General Partnership which is in the process of being formed, and its two equal partners: Ladbrooke Racing Minnesota, Inc. , and Racing Corporation of Minnesota; and Ladbrooke Racing Canterbury, Inc. have submitted applications for both a Class "A" racetrack owners license and a Class "B" racetrack operators license. It is recommended that the City Council pass a resolution supporting the issuance of the aforementioned licenses by the Minnesota Racing Commission. BACKGROUND: The current ownership of Canterbury Downs, as described above, has submitted applications for the issuance of owners and operators licenses for Canterbury Downs. A public hearing has been scheduled for April 16, 1990 at the Shakopee Senior High School Auditorium. During the previous licensing process for Canterbury Downs the City Council passed a resolution in favor of the issuance of a license for the racetrack. It is both desirable and appropriate for the City Council to endorse the issuance of these new licenses so that Canterbury Downs can operate for the 1990 season. The operation of the track will provide a positive economic impact to the community both in terms of tax base and jobs. The endorsement of these licenses by the City Council will positively influence the decision of the Minnesota Racing Commission on the issuance of this license. ACTION REQUESTED: Move the adoption of Resolution No. 3218, Expressing the City of Shakopee's Continued Support for the Operation of Canterbury Downs, and direct that the resolution be submitted to the Minnesota Racing Commission at the public hearing scheduled for April 16, 1990. ?f, G RESOLUTION NO. 3218 A RESOLUTION EXPRESSING THE CITY OF SHAKOPEE'S CONTINUED SUPPORT FOR THE OPERATION OF CANTERBURY DOWNS WHEREAS, the City Council of the City of Shakopee, Minnesota, previously expressed support for a pari-mutual racetrack in the City of Shakopee on December 21, 1982 and on September 27, 1983 ; and WHEREAS, it is in the economic interest of the City of Shakopee to have the racetrack continue in operation; and WHEREAS, the applications currently in front of the Minnesota Racing Commission for both Class A and Class B licenses would permit the operation f the track under new ownership. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota, that the City Council expresses its support for the continued operation of Canterbury Downs in the City of Shakopee and also expresses its support for the operation of the track by Ladbrooke Racing Corporation. Adopted in session of the Shakopee City Council of the City of Shakopee, Minnesota, held this day of 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this 3 day of �'�fa.me , 1990. City At ney r-, I(.1- G LAW OFFICES LEONARD, STREET AND DEINARD SIDNEY LORBER• ROBERT LEWIS BARROWS• SUITE 2300 MICHAEL L.BERDE STEVE BELTON SIDNEY BARROWS• KENT E.RICHEY LOWELL V.STORTZ PETER H.BACHMAN HAROLD D.FIELD.JR• RICHARD J.WEGENER 1 5 0 SOUTH FIFTH STREET DOUGLAS B.GREENSWAG MARC D.SIMPSON ALLEN I.SAEKS• HUGH M.MAYNARD• ELLEN G.SAMPSON SHAUN C.MCELHATTON THOMAS D.FEINBERG' FREDERICK W.MORRIS MINNEAPOLIS, MINNESOTA 55402 MARGARET M.VAN VALKENBURG JAMES J.BERTRAND MORRIS M.SHERMAN• JOHN C.KUEHN ROSANNE NATHANSON JAMES R BEHRENBRINKER GEORGE REILLY• BRADLEY J.GILLAN TELEPHONE (612) 335-1500 SHERRI L.KNUTH MARK W.DELEHANTY CHARLES K.DAYTON MICHAEL A.NEKICH• MICHAEL G.TAYLOR PETER E.SCHIFSKY DAVID N.COX• MARTHA C.BRAND* FACSIMILE (612) 335-1657 JOHN W.GETSINGER LAWRENCE P.SCHAEFER STEPHEN R.PFLAUM• DAVID N.HAYNES THOMAS P.SANDERS RONALD J.SCHULTZ CHARLES A.MAYS• CAROLYN CHALMERS ROBERT ZEGLOVITCH CAROLYN V.WOLSKI LOWELL J.NOTEBOOM• JAMES V.ROTH• TIMOTHY WELCH STEVEN.I.RINDSIG GEORGE F.McGUNNIGLE.JR.• ROBERT L.DEMAY GREGORY C.BROWN JAMA M.KRIZ RICHARD G.PEPIN,JR. ANGELA M.BOHMANN SUSAN M.ROBINER FREDRIC T.ROSENBLATT• ROBERT P.THAVIS• DEBRA G.STREHLOW BYRON E.STARNS• JAMES G.BULLARD• PEDER A LARSON GEORGE B.- LEONARD 1187219561 JOHN H.HERMAN JOSEPH M.FINLEY• March 26, 1990 MICHAEL R.COHEN ARTHUR L H.STREET 11877.1961) STEVEN D.OERUYTER• LAWRENCE J.FIELD NANCY WILTGEN REIBERT BENEDICT DEINARD 8899-19691 JAMES R.DORSET DAVID W.KELLEY VIRGINIA B.CONE AMOS S.DEINARD 11896.19851 KATHLEEN M.GRAHAM MARK S.WEITZ• CATHARINE BOSCHEE STEPHEN J.DAVIDSON• DAVID L.LILLEHAUG MICHELLE A.MILLER STEPHEN R.LITMAN• DAVID KANTOR TIMOTHY R.MEYERSON IRENE SCO-TT DAVID C.ZALK• ANGELA M.CHRISTY JENNIFER K.PARK DANIEL D.FOTH EDWARD M.MOERSFELDER• MARK A.LINDGREN BLAKE SHEPARD,JR. DANIEL M.SATORIUS •PKOFEssloNAL CORPORATIONS WILLIAM L.GREENE OF COUNSEL WRITER'S DIRECT DIAL NUMBER (612) 335-1784 Dennis R. Kraft City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear Dennis: I write on behalf of our client, Ladbroke Racing Corporation, to request a letter from the Mayor and a resolution from the City Council of Shakopee in support of our client's applications for Class A and Class B licenses to own and operate Canterbury Downs. As you know, the Minnesota Racing Commission's licensing procedure requires that applicants disclose public support (and opposition) to the track. For example, the original license application for Canterbury Downs included a copy of Shakopee City Council Reso. No. 2165 adopted on September 27, 1983 . (See copy attached. ) Support is again needed, preferably before the public hearing on April 16, 1990. Specifically, a letter from the Mayor and a resolution of the City Council would be helpful and appreciated. These may be forwarded to me at the address on this letterhead. Thank you for your assistance. Sincerely, E' I ' 'D, TR - i DEINARD . / / / • even L. Belton cc: Michael Shagan RESOLUTION NO. 2165 A Resolution Amending Resolution No. 2095 A Resolution Expressing The City of Shakopee's Support For A Parimutuel Betting Horseracing Track In Shakopee WHEREAS, the City Council of the City of Shakopee, Minnesota unanimously adopted Resolution No. 2095 on December 21, 1982 , A Resolution Expressing The. City of Shakopee 's Support For A Parimutuel Betting Horseracing Track In Shakopee ; and WHEREAS, the site described in Exhibit "A" and Exhibit "B", attached hereto, is the only Shakopee site in the process of applying for the Class A License for a Parimutuel Betting Horse- racing Track ; and WHEREAS, this site was a site supported by Resolution No. 2095 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City Council expresses its support for a Parimutuel Betting Horseracing Track located in the City of Shakopee on property legally described in Exhibit "A" attached hereto and as shown on the concept map attached hereto as Exhibit "B". Adopted in a _ session of the Shakopee City 0 Council of the City of Shak pee, Minnesota held this .77 day of 472-.)j ) 1983 . )''layor of the City of Shakopee ATTEST: it C er % y A roved to form this 27 day of , 1983 . ZJEllerams 0 42 A mo-,; EARTH DAY 1990 P.O. Box 10329; Minneapolis, Minnesota 55458-3329 (612) 627-4049 Earth Day Co-chairs Resolution Committee Co-chairs Governor Rudy Perpich Attorney Gen. Hubert H. Humphrey III Senator David Durenberger U. S. Congressman Vin Weber February 21, 1990 Dear Minnesota Mayor: Earth Day 1990 presents a unique opportunity to focus public attention on resolving our environmental problems. The Minnesota Earth Day 1990 Advisory Committee, composed of leaders from business, environmental and government organizations, is helping to design a series of activities and events that will increase public understanding of environmental problems and the ways these problems can be resolved. One of the guiding principles of Earth Day 1990 is inclusiveness. Regardless of what city, state or nation we-reside in,we all share planet Earth as our home. The goal of Earth Day 1990 is to raise the level of public awareness about our environment and to educate people about actions they can take on behalf of the environment. Earth Day 1990 is the ultimate expression of the phrase "think globally; act locally". Earth Day 1990 will be the product of a huge coalition of loosely affiliated organizations, reaching far beyond existing environmental constituencies to involve the broadest possible cross section of participants. Around the world, across America, and here in Minnesota, individuals and groups are already planning activities and events to celebrate Earth Day. As co-chairpersons of the Minnesota Earth Day 1990 Resolutions Committee, we urge you to join elected officials in local jurisdictions across America in passing resolutions like the sample resolution enclosed with this letter. With your help we can demonstrate why Minnesota is recognized as an environmental leader among the states. Finally, after your organization has passed the resolution, we request that you send a copy to us in care of Minnesota Earth Day 1990, P.O. Box 10329, Minneapolis, MN 55458-3329. On behalf of Minnesota Earth Day 1990, we would like to thank you for your help in making Earth Day in Minnesota a great success! Sincerely, lepr3t, HUBERT H. HUMPHREY, III IBER Attorney General U. S. ongressman Enc. RECOMMENDED ACTION: gc9 Offer Resolution No . 3202 , A Resolution Proclaiming April 22,3,..12r9gQedP., as Earth Day 1990, and move its adoption. RESOLUTION NO. 3202 A RESOLUTION PROCLAIMING APRIL 22 , 1990, AS EARTH DAY 1990 WHEREAS, almost twenty years ago, more than twenty million Americans joined together on Earth Day in a demonstration of concern for the environment, and their collective action resulted in the passage of new laws to protect our air, water, and land; and WHEREAS, in the nineteen years since the first Earth Day, despite environmental improvements, the environmental health of the ' planet is increasingly endangered, threatened by Global Climate Change, zone Depletion, Growing World Population, Tropical Deforestation, Ocean Pollution, Toxic Wastes, Desertification, and Nuclear Waste requiring action by all sectors of society; and WHEREAS, Earth Day 1990 is a national and international call to action for all citizens to join in a global effort to save the planet; and WHEREAS, Earth Day 1990 activities and events will educate all citizens on the importance of acting in an environmentally sensitive fashion by recycling, conserving energy and water, using efficient transportation, and adopting more ecologically sound lifestyles; and WHEREAS, Earth Day 1990 will educate all citizens on the importance of buying and using those products least harmful to the environment; and WHEREAS, Earth Day 1990 will educate all citizens on the importance of doing business with companies that are environmentally sensitive and responsible; and WHEREAS, Earth Day 1990 will educate all citizens on the importance of voting for those candidates who demonstrate an abiding concern for the environment; and WHEREAS, Earth Day 1990 will educate all citizens on the importance of supporting the passage of legislation that will help protect the environment. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shakopee that April 22 , 1990 be designated and proclaimed as Earth Day 1990. BE IT FURTHER RESOLVED, that copies of the Resolution be sent to the Co-Chairs of Minnesota Earth Day 1990 and that a copy be published in the Shakopee Valley News. / 41 Adopted in Adjourned Regular Session of the City Council of the City of Shakopee held this 3rd day of April, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as t form this J day of ( % , 1990. / City Attorne Minnesota Valleu Restoration Project, Inc. -riL `; 32187 East Hi huag 101 _ 1 a - - Shakopee, Minnesota 55379 _ _ - • (612) 445-6900 El Living Historg Museum of 1840-1890 March 16 , 1990 Honorable Mayor and City Council c/o Dennis Kraft, City Administrator City Hall 129 East First Avenue Shakopee, MN 55379 Dear Mayor and City Council members , In accordance with Resolution No. 3031 of the City of Shakopee dated March 21 , 1989 , we respectfully request your consideration for payment of the $ 50 ,000 . grant commitment as stipulated. Minnesota Valley Restoration Project, Inc. is currently in budget preparations for fiscal year 1990-91 and it is essential at this time to coordinate our cash flow with restoration, capital projects and operational needs . We would appreciate hearing from you in the near future. Regards , John M. Manahan President M.V.R.P. Inc . JMM/ca ACTION RECOMMENDED: Offer Resolution No. 3219 , Authorizing the Payment to Minnesota Valley Restoration Project, Inc. as Hereinafter Provided, and move it ' s Adoption. 1 'tfi- AGREEMENT FOR THE OPERATION AND MANAGEMENT OF MURPHY'S LANDING WHEREAS, the City of Shakopee, a corporate body politic organized under the laws of the State of Minnesota and herein referred to as The City, owns and controls certain property located with the City of Shakopee and which is commonly known and referred to as "Murphy's Landing" ; and WHEREAS, the City of Shakopee desires to enter into an agreement for the operation and management of Murphy's Landing as herein provided for a five (5) year period beginning January 1, 1989 ; and WHEREAS, the Minnesota Vally Restoration Project, Inc. hereinafter referred to as MVRP, is a corporation organized under the laws of the State of Minnesota with its office in Shakopee, Minnesota, and which has been managing Murphy's Landing for several years including the past year; and WHEREAS, the Scott County Historical Society, a branch of the Minnesota State Historical Society and herein after referred to as SCHS has operated in the County of Scott for many years and has operated Murphy's Landing site for a period of a few years; and WHEREAS , MVRP desires to continue the operation and management of Murphy's Landing for the coming five years; and WHEREAS, both parties hereto desire to enter into this Agreement setting forth terms and conditions of the operation and management of Murphy's Landing by MVRP as herein provided and later amended by mutual written consent of the parties hereto. NOW, THEREFORE, IT IS AGREED by and between The City and MVRP as follows: That as and from January 1, 1989 the City hereby contracts and engages MVRP to manage and operate Murphy's Landing as follows: 1. That during the period covered by this agreement MVRP shall make no major changes in the operation of Murphy's Landing except as herein provided nor commit the enterprise to significant capital or other contractual obligations without first receiving the written authorization of The City. 2 . The Board of MVRP will, as soon as possible, assume policy making decisions and endeavor to generate grants and donations to MVRP and will delegate the management to a staff that MVRP will assemble and engage as prudent judgment requires. 3 . The Board will immediately institute a search for and retain the services of a qualified museum professional who also has valid experience relating to the business aspects of an operation such as Murphy's Landing. 4 . The MVRP will complete a full and detailed inventory of the improvements and structures now on the Murphy's Landing site and will also complete a detailed inventory of and location of all artifacts and personal property and include, for each item, the description, date of acquisition (when available) , the purchase cost or appraised value, if donated, and such inventory will distinguish between property and equipment used in the operation of Murphy's Landing and property that would fall within the category of historical treasures and artifacts. See page two of Richard 0. Ellsworth, of the George M. Hansen Company, P.A. , managerial letter of January 12 , 1989 addressed to the City Council, attached hereto as Exhibit A. 5. MVRP shall report to the City Administrator on at least a monthly basis relative to the on-going operation of Murphy's Landing including a monthly operating statement. 6 . MVRP shall obtain liability insurance as well as comprehensive insurance on the structures, contents and artifacts at Murphy's Landing, naming both The City and MVRP as insureds under the terms of such policies. The policies shall be in the amounts and forms as mutually agreed upon between The City and MVRP and will require a minimum of a ten-day written notice of cancellation or termination of the policies, and MVRP and The City shall be furnished with current copies of all insurance policies and any subsequent changes therein. 7 . The City shall be notified of all meetings of the Board of Directors of MVRP and both parties agree that a member of the City Council will be an active voting member of the MVRP Board of Directors. 8 . The MVRP shall invite and request SCHS to name two members of its Board to the Board of the MVRP and such membership shall continue during the life of this Agreement and membership shall be replaced as and when required. 9 . The City and MVRP will arrange for an annual independent audit to be financed at the expense of MVRP. 10 . The City will cooperate with MVRP in endeavoring to ensure the sound operation of Murphy's Landing. 11. The SCHS, while not a party hereto, does hereby sign this agreement as an indication of its approval and its willingness to cooperate with the parties hereto without affecting its own operations. 12 . Both parties hereto agree to enter into and execute any further documents and agreements necessary or convenient to effectuate the terms and conditions of this Agreement. -2- itt 13 . This Agreement shall be governed by the laws of the State of Minnesota. This Agreement executed as of this 0 / AA day of /, , 1989 by The City and MVRP. THE CITY OF SHAKOPEE MINNESOTA VALLEY RESTORATION (The City) PROJECT, INC. (MV• •) By e`�= �% rh. c;64, „ By a Ot_� Z _ � 17 • Mayor Pre- d- 4 By AL il;} OBY /Pi • .fig), Acting City Admini' trator Secretary-Treasurer ///:By , ,�� City Clerk State of Minnesota) ss County of Scott ) Aye foregoing was acknowledged before me this__;, day of , 1989 by Dolores M. Lebens, Dennis R. Kraft and Judith o ., the Mayor, Acting City Administrator and City Clerk respectively, of the City of Shakopee, a municipal corporation under the Laws of the State of Minnesota, on behalf of the City of S rale©A.Hulta,dst / ns Notary Pubbo-1.I roea HerT49111 County / • r I�_ . / My Corrin.Exp.12-21-92 State of Minnesota) ss County of Scott ) The foregoing was a.cknowl dgeed before me this �� � day of , 1989 by �lar1etc�o. �C1e,Rded'6ctland C4e„t), A.0,Ne. 'G,."rr\5nx-y t - President and Secretary-Treasurer of the Minnesota Valley Restoration Project, Inc. (MVRP) , a corporation under the Laws of the State of Minnesota, on behalf of MVRP. 77irl t MARGARET M.1(1") iARY PUBLIC•MlNMfSiliA �'� SCOTT COUNTY \'.r,`_ / My Cantu Euaa Dec 11,1992 -3- The Scott County Historical Society (SCHS) acknowledges receipt of the above Agreement and by its signature indicates its approval of t e agreement and its stated purposes this 41 day of L',<'t( , 1989. SCOTT COUNTY HISTORICAL SOCIETY (SCHS) J By ..� �— Z 07 esident BY L` LL11 ( 1 Se ret ry J STATE OF MINNESOTA) ss COUNTY OF SCOTT ) The foregoing was acknowledged before me this L4t1 day of G'_ z.,(. , 1989, by tt\1:���1 1)1`..•l-t, K\ \ and "3Tcc, cLI cot r` d To -) - , the President and Secretary respectively, of the Scott County Historical Society (SCHS) , a corporation under the Laws of the State of Minnesota, on behalf of SCHS. • e�-ice•1:et.r--l_ -C1-1 I,L y ii—kL- ,•�ti BRENti,;r C DC7 IN li ,� �: ,� �•� DaAu��:" .;OTA 6NINEr -YY -4- EXHIBIT A / ) GM H C o GEORGE M. HANSEN COMPANY, P.A. A Professional Corporation of Certified Public Accountants January 12, 1989 City Council Shakopee, Minnesota Dear Council Members: We have recently completed our audit of the financial statements (cash basis) of Minnesota Valley Restoration Project, Inc . (Murphy's Landing) for the year ended February 29, 1988 and the six months ended August 31 , 1988 and have issued our report thereon dated January 11 , 1989. During the course of our audit, we noted certain conditions related to the accounting organization and procedures and other matters which we are bringing to your attention in this letter. Accounting Organization and Procedures At present, all transactions are manually recorded, classified and summarized into a reporting format. The procedures used are adequate to record and control cash receipts and disbursements , but are deficient in the following areas when considered from a management point of view: 1 . Except for the recording of receipts and disbursements and reconciliation of the bank account, all accounting routines are performed by the Director. The result is that either the time available to the Director for management and promotional activities is reduced or she is required to work additional hours , resulting in a reduction in the Director's effectiveness. 2. The present system is inadequate as a management tool in the planning, operation and control of the organization. Although revenue is generally recorded and reported by function, expenses are recorded by object only with no provision for a functional breakdown. As a result, management does not have the information necessary to measure the financial performance of the various programs or functions and to budget future operations. We believe it is essential to relieve the Director of the accounting routines she is presently performing in the interest of increased management effectiveness and internal control. Because of the diversity of the Corporation's activities, it is essential that revenue and expenses be recorded under, or allocated to, the proper function. 1433 UTICA AVENUE SOUTH, SUITE 175 MINNEAPOLIS, MINNESOTA 55416 612/546-2566 P-- City Council Shakopee, Minnesota January 12 , 1989 Page 2 To accomplish these objectives , we recommend that: 1 . A person with the proper training and experience be hired to perform/manage the accounting function. Since the position is not full-time, at least during parts of the year, perhaps it could be combined with the "business manager" or "operations manager" position which we understand has been identified as a need. 2 . A properly designed accounting system be established providing routines and forms for reporting transactions and a chart of accounts for recording them. Computerization is an option that should be explored as this would facilitate the processing and reporting of information in the required detail as well as in a timely manner. However, we would recommend that this step follow the hiring of the person to be responsible for accounting. This would allow him/her to participate in the computer selection process and provide him/her with an incentive to make it work. Accounting Records and Financial Reporting The accounting records and financial reports should be converted from the cash basis to the accrual basis of accounting. Under this basis, revenue is recognized when it is earned rather than when received and expenses are recognized when they are incurred rather than when paid. The effect of the change on operations would probably be minimal because of the nature of the operations, but the effect on financial position would be significant since property and equipment would be included in the financial statements as well as loan obligations and other liabilities. Including property and equipment in the financial statements would necessarily require establishing detail records of these items. This should be done in any case for management and internal control purposes. The records should include, for each item, the description, location, date of acquisition, purchase cost or appraised value if donated. The records should distinguish between property and equipment used in operations and historical treasures. This is important because Statements of Financial Accounting Standards (SPAS) Nos. 93 and 99 require that, for fiscal years beginning on or after January 1 , 1990 , non-profit organizations depreciate long-lived tangible assets. Historical treasures , defined in SFAS 93 below, are exempt from this requirement. "---- (an) historical treasure shall be deemed to have that characteristic only if verifiable evidence exists demonstrating that (a) the asset individually has cultural, aesthetic, or historical value that is worth preserving perpetually and (b) the holder has the technological and financial ability to protect and preserve essentially undiminished the service potential of the asset and is doing that." ikt City Council Shakopee, Minnesota January 12 , 1989 Page 3 Unrelated Business Income As a non-profit organization, Murphy's Landing is exempt from income taxes on net income from its exempt-function activities. However, non-profit organizations may be subject to income tax on income from unrelated business income (UBI) . UBI is defined in the tax regulations, and, in the case of Murphy's Landing might include net income from the gift shop and general store as well as from commissions on restaurant and boat operations, photo-shoot income, etc. Our audit procedures did not include researching this matter sufficiently to enable us to advise you as to the extent of the UBI tax liability, but we feel it is a matter that should be investigated to determine what the liability may be and what steps the Corporation should take. * * * * * * We would be pleased to discuss the above matters with you and offer any assistance you may require. At this time, we would like to acknowledge the courtesy and cooperation extended to us during the course of our audit. Very truly yours, GEORGE M. HANSEN COMPANY, P.A. Richard 0. Ellsworth ROE:iac 52 JULIUS A. COLLER. II JULIUS A.COLLER ATTORNEY AT LAW 6;2•AAS•i24a 11359•1940 2;1 W E S T FIRST A v E N Lr E SHAKOPEE. MINNESOTA S53Z9 February 21, 1989 TO: Shakopee City Council FROM: Julius A. Coller, II, City Attorney INRE: Grant to Murphy's Landing Inquiry has been made as to the legality of a $50,000 grant to Murphy's Landing and, if legal, how it should be handled. Murphy's Landing is owned by the City of Shakopee and any reasonable grant for its benefit is within the powers of the City Council. The purpose for the grant is to enable MVRP to operate the site for the City and its visitors. The grant could be treated as a payment towards such services and can be made directly to MVRP which is the party operating the site and is a legal non-profit corporation. This particular payment need not be funnelled through any other group. The Council, if desiring to make a grant, should pass a resolution determining the amount, how it is to be paid and stating that the amount is reasonable. RESOLUTION NO. 3219 A RESOLUTION AUTHORIZING THE PAYMENT TO MINNESOTA VALLEY RESTORATION PROJECT, INC. AS HEREINAFTER PROVIDED WHEREAS, the City of Shakopee has engaged in Minnesota Valley Restoration Project, Inc. to manage and operate Murphy's Landing in Shakopee for and in behalf of the City for a period of five years; and WHEREAS, The Minnesota Valley Restoration Project, Inc. , hereinafter referred to as MVRP, has certain immediate financial obligations that must be paid; and WHEREAS, the City will commit $50, 000 towards the operation expenses for the calendar year of 1990. THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL that it hereby commits $50, 000 for payment to MVRP for the reasons above stated; and BE IT FURTHER RESOLVED that said financial support shall be paid as follows: After passage of this resolution. BE IT FURTHER RESOLVED that all things necessary and proper to carry out this resolution are hereby authorized done. Passed in session of the City Council of the City of Shakopee this day of April, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Prepared and approved as to form this 3rd day of April, 1990. City At ney vi 41 CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Vacation of Utility Easement for Expansion of K-Mart Store DATE: March 30, 1990 INTRODUCTION: On October 3 , 1989 , the City Council held a public hearing on the vacation of a utility easement to allow for the expansion of the K- Mart Store. There were no objections expressed at the public hearing. Council directed that staff prepare the appropriate resolution for their consideration after the watermain had been relocated and a new easement provided to the City. The watermain has been relocated and a new easement has been provided to the City, which easement has been recorded with the Scott County Recorder. All needs and concerns of all parties have been met. RECOMMENDED ACTION: Offer Resolution No. 3122 , A Resolution Vacating Part of the Utility Easement Lying in Lot 1, Block 1, Valley Mall 1st Addition (K-Mart Expansion) , Shakopee, Minnesota, and move its adoption. RESOLUTION NO. 3122 A RESOLUTION VACATING PART OF THE UTILITY EASEMENT LYING IN THE SOUTH CORNER OF LOT 1, BLOCK 1, VALLEY MALL 1ST ADDITION, SCOTT COUNTY, MINNESOTA WHEREAS, part of the water main located in the South corner of Lot 1, Block 1, Valley Mall 1st Addition, has been relocated in order to allow for the expansion of the K-mart store; and WHEREAS, it has been made to appear to the Shakopee City Council that part of the utility easement lying in the South corner of Lot 1, Block 1, Valley Mall 1st Addition, no longer serves any public interest or use; and WHEREAS, a public hearing to consider the vacation of said easement was held in the Council Chamber of the City Hall in the City of Shakopee on October 3 , 1989 ; and WHEREAS, two weeks published notice has been given in the Shakopee Valley News and posted notice has been given by posting such notice on bulletin board on the main floor of the Scott County Courthouse, and on the bulletin board in the Shakopee City Hall ; and WHEREAS, all persons desiring to be heard on the matter were heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1) That it finds and determines that the vacation hereinafter described is in the public interest and serves no further public need as an easement. 2) That the utility easement described in "Exhibit A" , attached hereto and made a part hereof, be and the same hereby is vacated. 3) After the adoption of this resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in Session of the City Council of the City of SHakopee, Minnesota, held this day of 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as form this 3 day of , 1990. City Attorn 7.____. . ________ _.____ 1— --/I.(— — Wa 7, E ¢ cd WE a) / .s. , LI. / Tt / I • ... 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Z a �' X „S♦ / s \ S (i o »_ • L �8. .. to t� 4 I W MI os 1 es ; s."1 \ ‘1‘44 1:1142 , ge.: 061 ill iv 11 4: i ¢moo �r w �..�" ii A •+.si . 5 u 0 i ra \ oEb —r; '� — laIN Z ry 74' (t' N 1 ,) „......--- 1 W / 1 © /� O I 1 \ ..„ \- •2•WS t- ,t8'6Lt Y / n +Id ( j-�� `. i �� • p • 00.0.5 I. J I • % . ,,,yr yy i;,)>. ° N �d- 0 'II . �•i\o\ ::41:-- \\r/ (.0 '21 ` �` oo•‘20 I .-- N M __ j'��_ »'�- `S X11 Is N. ,.22 IO,bS N •},,Yo.. j / 1-16 MEMO TO: Dennis R. Kraft, City Admi is ator FROM: Judith S . Cox, City Clerk _- RE: Vacation of Easements to Al w for Expansion of K-mart DATE: September 29, 1989 INTRODUCTION: On September 5th Council set a public hearing for October 3rd to consider the vacation of a utility easement to allow for the expansion of the K-mart store located at in the Shakopee Town Square (formerly Minnesota Valley Mall) . BACKGROUND: The K-mart Store will be expanding into the Mall area plus they plan on adding on behind part of the Mall area. There is a watermain running immediately behind the Mall and the proposed expansion will be located in part over this watermain. The property owners are working with Shakopee Public Utilities and plan on having the watermain relocated sometime within the next 60 days. They will be providing a new easement for the relocated watermain. Once the watermain is relocated, there will be no need to retain the easement. In addition to the easement where the watermain is located, there are also easements along the sides of the proposed expansion. It is also necessary to vacate the 20 foot easement along the southwest lot line and the 10 foot easement along the northeast lot line. There are no utilities within these easements. There have been no objections to the proposed vacation from staff members, nor from Shakopee Public Utilities. At their regular meeting on September 14th, the Planning Commission passed a motion finding that the vacation is not in conflict with the City' s Comprehensive Plan and recommended Council approval of the vacation of the easements. The purpose of the hearing is to determine whether or not the easements serve a public purpose. Once the watermain is relocated, it would appear that they do not serve a public purpose. Unless evidence is presented at the public hearing to show otherwise, Council could direct staff to prepare the vacating resolution. The resolution would then be prepared for Council ' s consideration after the watermain has been relocated. The property owners would like some indication from Council that they are willing to vacate the easements upon the relocation of the existing watermain and the creation of a new easement. Vacation of Easements to Allow for Expansion of K-mart September 29, 1989 Page -2- RECOMMENDED ACTION: 1] Hold public hearing 2] Move that the Council is willing to vacate certain easements in Lot 1, Block 1, Valley Mall First Addition to allow for the expansion of the K-mart Store, upon the relocation of the existing watermain and the creation of a new easement; and direct staff to prepare the appropriate resolution for Council consideration when such actions have been completed. MEMO TO: Judy Cox, City Clerk FROM: Douglas K. Wise, City Planner RE: Vacation of Utility Easement for K-Mart Expansion DATE: September 27, 1989 INTRODUCTION: At their meeting on September 14 , 1989 , the Planning Commission reviewed the proposed vacation of a portion of the utility easement located in Lot 1, Block 1, Valley Mall First Addition for consistency with the comprehensive plan. After completing the reviews, the Planning Commission passed a motion recommending approval of the vacation. BACKGROUND: According to Minnesota State Statutes the Planning Commission is required to review vacation requests to determine whether they are in conflict with the City' s Comprehensive Plan. At their meeting on September 14 , 1989 , the Board of Adjustment and Appeals reviewed a request by Carlson Real Estate Company for a variance from setback requirements to allow expansion of the K-Mart store. At that meeting, the Board of Adjustment and Appeals approved the variance for setbacks. Following action by the Board of Adjustment and Appeals, the Planning Commission reviewed the proposed vacation for compliance with the City's Comprehensive Plan. PLANNING COMMISSION RECOMMENDATION: At their meeting on September 14 , 1989 , the Planning Commission passed a motion finding that the vacation is not in conflict with the City's Comprehensive Plan and recommending to the City Council approval of the vacation of the easement. 4115 b i MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Stans Proposal DATE: March 30, 1990 INTRODUCTION: Staff has prepared a counter proposal to the Stans Foundation in response to their earlier offer to provide funding assistance to construct a museum in Shakopee. BACKGROUND: Several months ago, the Stans Foundation submitted a proposal to the City of Shakopee regarding a museum project. The City Council subsequently rejected Mr. Stans ' offer. Mr. Stans then reapproached the City to determine if the City would reconsider. Staff and three members from Council met with Mr. Stans in January to discuss alternatives. It was suggested at that time that the City Council prepare a proposal to Mr. Stans for his consideration. Shown in attachment #1 is a concept proposal that staff has developed for Council consideration. The proposal is somewhat vague in nature. The proposal does suggest that the City of Shakopee would consider constructing a museum/city hall/library providing that Mr. Stans agrees to contribute $900, 000 to the City of Shakopee. The proposal also provides for the City of Shakopee ' s operation of the Stans house and property. The proposal is purposely vague in identifying an exact location for the complex. However, it does specify that if Mr. Stans excepts the offer that it will be located on property adjacent to or within the B-3 Zoning District. Staff is recommending that City Council authorize the appropriate City officials to submit the concept proposal to Mr. Stans for further consideration. It should be understood that this proposal commits neither party at this time. ALTERNATIVES: 1. Authorize the appropriate City officials to submit the concept proposal to the Stans Foundation. 2 . Amend the concept proposal and authorize the appropriate City officials to submit it to the Stans Foundation. 3 . Table action pending further information from staff. 4 . Do not submit a proposal to Mr. Stans and inform him that the City of Shakopee cannot proceed with a museum project at this time. 15 STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to authorize the appropriate City officials to submit the concept proposal to Mr. Stans for further consideration. City of Shakopee Concept Proposal To The Stans Foundation Background During the month of November, 1989, Mr. Stans and the Stans Foundation submitted a gracious proposal to the City of Shakopee regarding the construction and financing for a free-standing museum. After due consideration, the Shakopee City Council reluctantly rejected the offer in light of the current tax climate in our community and the concern over the long term operating costs associated with the project. The City Council recognizes the fact that our community is in dire need of a new City Hall and Library. City Council firmly believes that these two uses could be combined with the museum concept and provide a facility that would meet the needs of Shakopee residents and the Stans Foundation. City Council also recognizes the cultural opportunity that will accompany the Museum and believes that this can best be furthered by the colocation of the aforementioned uses. City Council also sees the need to rejuvenate the Downtown Area and would support the location of such a facility within the Downtown Area. With these thoughts in mind, the Shakopee City Council would like to submit the following concept proposal to the Stans Foundation for discussion purposes. It should be understood that this proposal commits neither party at this time. Proposal The City of Shakopee would like to submit the following preliminary proposal to the Mr. Maurice Stans and the Stans Foundation for consideration, refinement and comment. A map has been attached to serve as reference in reviewing the proposal . 1. The Stans Foundation will renovate the Stans House and restore its interior to its original condition when it was built and provide the facility with furnishings of that era. 2 . The Stans Foundation will deed or assign to the City the property as presently constituted and described as lots 1, 9 and 10 block 31 including the Stans House and its furnishings. 3 . The City will relocate the house presently situated on lot 1 and place all proceeds from the sale in a trust fund which will be set up to offset long term operating expenses. 4 . The City will landscape the property located on lot 1 consistent with the existing landscaping amenities present on lot 10. 5. The City will include in its capital improvement plan the acquisition of lot 2 , block 31. The City will also attempt to secure a purchase agreement with the present owners to guarantee /. e'' acquisition. Upon acquisition, the existing home will be removed and the property will be landscaped consistent with the theme and style carried out on lots 1 and 10. Upon the acquisition of lot 2 , the City will vacate that portion of the alley abutting lots 1, 2 , 9 and 10 within block 31. 6. The City will construct approximately a 40, 000 sq. ft. City Hall/Library/Museum Complex within or adjacent to the B-3 Zoning District. Approximately fifty-percent of the space shall be designated for City Hall needs. The library/museum shall constitute the remainder of the facility. The library/museum shall be designed in such a fashion to compliment each other. The Library/Museum shall be named in honor of Mr. Stans in recognition of his accomplishments on the National level and his benevolent financial contributions to the City and Murphy' s Landing. The City Council currently has a City Hall siting committee evaluating several sites in the B-3 Zoning District. 7 . The Stans Foundation will contribute to the City and the museum all of the suitable memorabilia concerning his life in Shakopee, in the world of business, and in the United States Government. 8 . The City of Shakopee will provide for the continued operation and upkeep of the Stans House, Garden Park and Museum and will relieve the Stans Foundation of any further financial responsibility. 9 . The City of Shakopee will create a Museum/Library Committee to direct the operation and upkeep of the Stans House, Garden Park and Library/Museum. The Committee shall serve as a subcommittee of the Parks Advisory Board. 10. The Stans Foundation will contribute $900, 000. 00 to the City of Shakopee. The majority of the funds ($500, 000. 00) will be used to offset building construction costs. The remainder ($400, 000. 00) will be placed into the trust fund. Annual interest earnings generated from the trust fund shall be dedicated to the operation, upkeep and maintenance of the Stans House, Garden Park and Library/Museum. 11. This entire concept will be developed on a working schedule to permit the completion of the City Hall/Museum/Library by the end of 1992 . � ..1 6-3 7.0,,,,i,„,33 DI s4Q!G/ ` ,. I 1 DARK a RECe ,5 ' LEVEE . BLD G�..�. �L 1....m _._...... ... .. ......--- -------01 HL ,c, CITis Y I la, 4 - HAL M F ; k ,�tre w ., TZ1.1 J` U H 1 6x" 1 GC 1 /�/ J 4i. e .#41/E g 1 ,* FL` - L_•• 4 • _ T 1 sv E- " , ' 1 i I 5 C _ . 6 e o { RI _ 1 ra11/4 W I . W i .1 II E � CI) ir E ~ J l: ten) .c �c[4'1 2nol 1 4 i/ r _c , a, o A O F 114144114111111 i'--1 . • U. Map I. N U lelL1-'-" .'6G _ 6U _ l !IiI G.c - - 6 I ' - - '• "'� " Ec , 10 be � EC - c.-,7. I o -4 T I ! 1, t - = • p- - s - U - LT - � Ja V • O • M : : 6 Jr `O r C ._ - 7_i--. 0. {n - t M Y • •:: M N • :* 2: :::: :::::��: 5th �, G I got a I I t i i 1 1 t t - ' t 1 I