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Home My WebLink About03/20/1990 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: March 16, 1990 1. Attached are the February 5, 1990 minutes of the Shakopee Public Utilities Commission. 2 . Attached are the January 10, 1990 minutes of the Downtown Ad Hoc Committee. 3 . Attached is the Revenue and Expenditure Report as of February 28, 1990. 4. Attached are the February 8, February 22, and March 7, 1990 minutes of the CDC City Hall Siting Subcommittee. 5. Attached is correspondence from MnDOT advising that certain roads are no longer "HAUL ROADS" and are reverting to their original status. 6. Attached are the February 9, 1990 minutes of the Youth Activity Building Committee. 7. Attached is a copy of the annual report of the Scott County Library System. 8. Attached is correspondence from Bruce Kupfer regarding his storm drainage billing. 9. Attached are the February 21, 1990 minutes of the Energy and Transportation Committee. 10. Attached is the March 21, 1990 agenda for the Energy and Transportation Committee. 11. Attached are the February 21, 1990 minutes of the Community Development Commission. 12 . Attached is the March 21, 1990 agenda for the Community Development Commission. 13 . Attached is a draft correspondence that the Assistant City Administrator has drafted to the Shakopee Community Youth Building Committee formally outlining the City's expectations regarding the maintenance of the building by the Community Youth Building Committee. The letter has been reviewed and approved by the City Building Official. If any member of Council wishes to add any thing to the correspondence, please contact Barry Stock directly. If there are no comments from City Council regarding the correspondence, it will be mailed as drafted. TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE, MINNESOTA MARCH 20, 1990 -WORKSESSION- Mayor Gary Laurent presiding 1 ] Roll Call at 5 :00 P.M. 2] Expenditure Monitoring: a] Current billing system b] Expenditure process 3] Tax Increment Financing Trust Fund 4] Tax Increment Debt 5] TIF District #4 Fiscal Disparities Option 6 ] 1991 Budget Preparation Schedule 7 ] Other Business 8] Adjourn to March 20, 1990 at 7 :00 P.M. Dennis R. Kraft City Administrator *1 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on February 5, 1990 at 4 : 30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners Kirchmeier, Cook and Kephart . Also Liaison Wampach, Manager Van Hout and Secretary Menden. Motion by Cook, seconded by Kephart to approve the minutes of the January 8, 1990 regular meeting and the January 17 , 1990 special meeting . Motion carried. BILLS READ: City of Shakopee 20 ,032 . 00 ABM Equipment and Supply, Inc . 276 . 52 A T & T 18 . 57 Auto Central Supply 40 . 11 Wallace Bakken 594. 54 Bills Toggery 125 . 88 Border States Industries , Inc . 1 , 930 . 36 Burmeister Electric Co. 400 . 18 Business Outfitters 146 . 48 Chanhassen Lawn and Sports 19 . 82 City of Shakopee 912 . 45 City of Shakopee 101 . 47 City of Shakopee 215 . 34 Clay ' s Printing Service 112 . 15 Computerland 690 . 75 Copy Equipment , Inc . 113 . 86 H.M. Cragg Company 40 . 05 Delegard Tool Company 11 . 72 Deputy Registrar #135 189 . 00 Donovan Construction Co. 48, 304 . 69 Dressen Oil Company 26 . 00 Fesler ' s Inc . 109 . 17 General Engineering and Equipment Co. 90 . 00 Gopher State One Call , Inc . 79 . 25 Graybar Electric Company, Inc . 812 . 10 H & C Electric Supply Co. 521 . 70 Hayden-Murphy Equipment Co. 53 . 31 Hennen' s ICO 10. 00 S .M. Hentges and Sons , Inc . 2 , 314 . 04 1 i Leef Bros . , Inc . 33. 75 Logical Development Corp. 204 . 65 Minnesota Municipal Utilities Association 520 . 00 Minnesota Valley Testing Laboratories, Inc. 40 . 00 Minnesota Bookstore 15 . 00 Motor Parts Service Co. , Inc . 11 . 39 NAPA Auto Parts 8. 23 Nebraska Municipal Power Pool 2 , 430 . 00 Northern States Power Co. 332 . 32 Northern States Power Co. 332 . 32 Northern States Power Co. 328, 118 . 12 Northern States Power Co. 838. 40 O 'Connor and Hannan 190 . 00 Office Products of Minnesota, Inc . 750 . 00 Olsen, Thielen and Co. LTD 50 . 00 Otter Tail Power Co. 120 . 50 Schoell and Madson, Inc . 115 . 48 Shakopee Public Utilities Commission 323 . 27 Shakopee Services, Inc . 34. 98 Starks Cleaning Services, Inc . 68. 00 Southwest Suburban Publishing 383 . 64 Total Tool Supply, Inc . 677 .22 U. S . West Communications , Inc . 355 . 34 Valley Industrial Propane, Inc . 29 . 38 Louis Van Hout 26 . 71 Westinghouse Electric Supply Co. 1,411 . 60 Warning Lites Of Minnesota, Inc . 46 . 00 Wild Iris, Inc . 25. 00 Word Perfect , Corp. 20 . 00 Yarusso ' s Hardware Corporation 55 . 96 Motion by Kephart , seconded by Kirchmeier that the bills be allowed and ordered paid with the exception of S .M. Hentges and Sons, Inc . in the amount of $2, 314 . 04 . Motion carried. Motion by Cook, seconded by Kirchmeier that the bill from S .M. Hentges and Sons, Inc . be allowed and ordered paid. Motion carried. Commissioner Kephart abstained. ' Dale Dahlke was present regarding water service to part of Block 10, Original Shakopee Plat . An explanation of the property in question and where water service is at the present time was given by Mr. Dahlke. Motion by Cook, seconded by Kirchmeier that the developer at his expense run a 6" water main proceeding east from Brook Lane to the East end of Lot 6 and that the Shakopee Public Utilities Commission do not require the developer to bear the cost of looping that South back to First St. The Commission will look into looping at the time of luture development. Motion carried. c Dave Hutton, Public Works Director was present to give the Commission the update on the Lewis Street reconstruction project . The question presented was to what degree would the Commission participate in the Lewis St . reconstruction. • Motion by Kephart, seconded by Kirchmeier to replace the watermain on Lewis St . from Fourth Avenue to Ninth Avenue with the necessary costs added into the project at SPUC costs and to evaluate the watermain from Ninth to Tenth while under construction to see if that needs replacing at our cost . Motion carried. Mr. Wampach was present to give his Liaison Report . Proposals from Consulting engineers for service area work were presented by Manager Van Hout . Motion by Kephart, seconded by Kirchmeier to engage the firm of R.W. Beck as the engineering consultants for the Service area acquisition. Motion carried. A computer update was given by Secretary Menden. A Service area update was given by Manager Van Hout . Commissioner Cook reminded staff that the C . P.R First aid recertification should be implemented in the near future. There were no new plats for January, 1990. There were five fire calls for a total man hours of 2 hours and fourty minutes. There were no lost time accidents for January, 1990 . The next regular meeting will be held on March 5 , 1990 at the Utilities meeting room. Motion by Kirchmeier, seconded by Cook that the meeting be adjourned. Motion carried. Barbara Menden,/Co fission Secretary Minutes of the Downtown Ad Hoc Committee City Council Chambers Shakopee, MN January 10, 1990 Chairperson Keen called the meeting to order at 7 :45 A.M. with Commissioners: Stillman, Keen, Wermerskirchen and Fonder present. Commissioners Laurent, Kahleck, Phillips and Forbord were absent. Barry Stock, Assistant City Administrator and •Janelle Szklarski, Planning Intern were also present. Wermerskirchen/Stillman moved to approve the agenda. Motion carried unanimously. Stillman/Wermerskirchen moved to approve the minutes of the December 13 , 1989 meeting as kept. Motion carried unanimously. Mr. Stock stated that each year the various boards and commissions are required to submit an Annual Report outlining their activities during the previous year. Mr. Stock stated that the Downtown Committee's Annual Report was attached for the Committee' s review and consideration. Wermerskirchen/Stillman moved to recommend to the Community Development Commission approval of the Downtown Committee' s 1989 Annual Report. Motion carried unanimously. Mr. Stock stated that in accordance with the One Year Work Plan, staff has prepared for the Committee's discussion some information on the current B-3 section of the Shakopee Zoning Ordinance. More specifically, Mr. Stock stated that he would like the Committee to discuss amending the B-3 section of the Code, incorporating the design standards for new and infill construction. He also stated that he was prepared to discuss whether or not restaurants are permitted in the B-3 zone and under which circumstances. Mr. Stock informed the Committee that in 1987 the Shakopee City Council adopted by resolution Downtown Design Standards for new and infill construction. The City Council also adopted by resolution Downtown Design Standards for rehabilitation projects in the downtown area. However, Design Standards were only enforced when projects were pursued with the help of City incentive programs. Mr. Stock requested that the Committee discuss whether or not it would be prudent for the City to incorporate the Downtown Design Standards into City Ordinance rather than only have them enforced when a project utilizes City incentive programs. Commissioner Fonder stated that while he would like to see a common theme throughout the downtown area, he thought it might be a bit premature for the City to adopt strict building design standards in the downtown area as a part of City Ordinance. Commission Wermerskirchen stated that he liked the idea of downtown design standards but that he also felt it might be premature for the City to make them a part of City Ordinance at this time. Mr. Stock then shared with the Committee a copy of the Downtown Design Standards that are currently being enforced in Stillwater. Commissioner Minutes of the Page - 2 Downtown Ad Hoc Committee January 10, 1990 Fonder stated that Stillwater had the type of downtown that the businesses are fighting to locate in. Shakopee downtown on the other hand at this time has vacancies. Commissioner Fonder stated that perhaps the Design Standards could be highly recommended to individuals but he did not think that they should be mandatory until such time that our downtown area was attracting more businesses than could be located. Stillman/Wermerskirchen moved to recommend that staff attach the Building Design Standards to all building permits that are pulled for construction in the downtown area. Motion carried unanimously. The commissioners felt that this was the best way to encourage a consistent design theme throughout the downtown area until such time that the mini bypass is complete. The Commission also felt that any large projects would likely request Tax Increment assistance. In those projects the developer would be required to comply with the Design Standards as currently adopted. The Commission also felt that if the Rehab Grant Program is approved, that applicants would also have to meet the Design Standards because it is a City assistance program. Discussion then ensued on the B-3 zoning ordinance as it relates to restaurants. Mr. Stock stated that at the present time the Shakopee City Code specifies two different restaurant classifications, Class 1 and Class 2 . Ms. Szklarski explained the difference between a Class 1 and Class 2 restaurant. She noted that the Class 1 restaurant designation referred to restaurants where food was served and consumed by the customer while seated at a counter or table. A Class 2 restaurant on the other hand was a restaurant where the majority of customers ordered their food at a counter and left the premises prior to eating it. Ms. Szklarski stated that she had surveyed the communities of Hastings, Redwing and Stillwater to determine how they handled restaurants in the central business districts. In all three cities, both Class 1 and Class 2 restaurants were permitted. However, Class 2 restaurants (drive-in establishments) required Conditional Use Permits. The City of Stillwater controlled the aesthetic impact of restaurants through their strict building design standards, which have been incorporated into City Code. Commissioner Wermerskirchen stated the positive impact that a fast food restaurant had on bringing people into the downtown area. Mr. Wermerskirchen noted how the Subway Sandwich Shop in downtown Shakopee served as a traffic generator. Wermerskirchen/Fonder moved to direct staff to prepare the necessary ordinance amendment, allowing both Class 1 and Class 2 restaurants in the B-3 zoning district. Motion carried unanimously. Minutes of the Page - 3 Downtown Ad Hoc Committee January 10, 1990 Mr. Stock informed the Committee that the City of Shakopee initially rejected Mr. Stan's offer for a museum in downtown Shakopee. However, they will be meeting with Mr. Stans to discuss other alternatives . Mr. Stoc' also infor_:ied tha Committee that the Rehab Grant Program would be going to City Council for approval in February. Wermerskirchen/Stillman moved to adjourn the meeting at 9 : 00 A.M. Motion carried unanimously. Rev. Mary Keen, Chairperson Barry A. 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V AW O) V N Aro A0 A 01- 0 -t r • m r DC (0 x O Z (a • 0 0 0 0 C) C C) p z0 I-1 -4 - -< H v Z m a) 0 L7 u)m Tt m C)Z T1 Z rn N C 0 H, Z oD > v -1 r- 1-1 1-1 0 -4 0-T1 v p zc m -1 z m 0 r In D v v 0 v H D -4 H O Z C m Ni X 0 0o r -o rn (n 0 m O (0 D ✓ (n 0 z -I-1 - A C v w A D r- 0 0 -I Z C -i 73 <= m D H D %D Z 0 m m v O v 0 -i D a r v A 0 -9 N 0 - - O 0 0 - cD 0 (n 0 H • D 0 0 -1 O 0 0 Z-< m w D Cr) w r 30 (n 0 D w to D--1 (1) 0 (n 0 --c 0 0 (n A C T1 (n A D r 0 N > 1 A N 0 1 V (O m () 0o 00 O Lit CO D O) O 30 A A 1-1 • D • (n Z (n a) 0 D m G) m 0o r v Ni 1--4 C) Ni se MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION CITY HALL SITING SUBCOMMITTEE February 8, 1990 Marquette Bank Meeting Room Chairperson DuBois called the meeting to order at 7 : 00 p.m. with the following membars present: Bud Berens, John Albinson, Joe Zak, Mary Schmitt, Barry Stock, and Bill Mars. Mr. Stock passed out the following information: 1. A portion of the 1990 Comprehensive Plan as it related to the downtown area and the location of a City Hall . 2 . A question and answer sheet regarding the 1987 City Hall project and referendum. 3 . A listing of all the sites considered by the 1985 Siting Committee and the evaluation criteria used for ranking purposes. 4 . The projected cost estimates of the five sites that were considered by the 1985 Siting Committee. 5 . The 1985 Shakopee Public Utilities mail survey on City Hall Site Preferences. 6. An informational piece that was distributed in the Shakopee Education/Recreation brochure regarding the 1987 proposed City Hall facility. Discussion ensued on the mission of the City Hall Siting Committee. It was the consensus of the group that the goal for the City Hall Siting Committee should be as follows: To identify a final site for a City Hall . Mr. Stock informed the Committee of the space needs that were addressed in the last City Hall Siting process. Mr. Stock stated that the space needs were projected to be good for a five to ten year period. Mr. Stock stated that the subcommittee should utilize the space needs analysis that was included in the 1987 Site Selection Analysis. Ms. DuBois questioned whether or not land area was a factor used by the 1985 Siting Committee. Mr. Stock stated that he did not believe the original Siting Committee ' s intent was to focus on a large parcel of land. He felt that there major purpose and directive at that time was simply to identify a site where a new City Hall could be constructed to meet the space needs as projected by the consultant. Commissioner DuBois questioned whether or not money was a factor in determining the five final sites for consideration by the 1985 Siting Committee. Mr. Stock stated that he did not believe that MINUTES OF THE PAGE - 2 COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 8, 1990 cost was a major consideration in determining the five final sites. He noted that the City Council at that time did allocate approximately $500, 000 from the Capital Improvement Fund to be dedicated to offsetting a portion of the construction cost. Mr. Stock noted chat the current Capital Improvement Fund amounts to $2 , 500, 000 . All or a portion of this fund could dedicated to the construction of a new City Hall. However, if the full amount were allocated to a new City Hall, other City projects would not be able to be pursued or constructed. Mr. Stock explained the source of funds for the Capital Improvement Fund. He noted that the fund was comprised of old special assessment collected, interest earnings, transfers from the General Fund and funds from closed out debt service funds. Mr. Stock outlined the revenue sources for the General Fund. He noted that approximately 1/3 of the General Fund was ad valorem taxes. The other 2/3 of the General Fund was comprised of local government aid, fines, permits, interest earnings, licenses and charges for service. Discussion ensued as to whether or not the City Hall Siting Committee should be considering a Community Center at this time in conjunction with the City Hall . It was the consensus of the Committee that the Subcommittee would not address the Community Center issue since there are so many different perceptions of what a Community Center should be comprised of, in terms of size, uses, location, cost, etc. Discussion ensued on the process that the Siting Committee would use in presenting a final site to City Council . It was the consensus of the Committee that they should narrow down the site possibilities to one site and make that the sole site presented to City Council for consideration. Every attempt would be made by the Siting Committee to force City Council to vote yes or no on the site presented. This would serve as a method to narrow down the alternatives to one final site, so that the City can get on with this issue. Discussion ensued on how much weight should be given to the cost estimates of the various alternative sites. It was the consensus of the Committee that cost should not be the final determining factor in locating the City Hall but that given the fiscal future of Shakopee, Scott County and the School District that cost could not be overlooked. Chairperson DuBois questioned if there were any sites that were not originally considered by the 1985 Committee that the current Committee thinks should be considered. Mr. Berens suggested that perhaps the block south of the Post Office could be considered as a potential site. After discussing the potential for acquiring that block, it was concluded that it would be cost prohibitive to acquire the site and remove the structures. MINUTES OF THE PAGE - 3 COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 8, 1990 Council member Zak questioned whether or not the Committee should be considering an occupied building as an interim solution. It was suggested that perhaps the office building just south of the Pizza Hut on Marschall Rd. be considered as a site. Discussion ensued on the investment benefits incurred by pursuing this type of alternative. It was the consensus of the Committee that existing buildings should be considered as potential City Hall alternatives. The Committee requested Mr. Stock to prepare some preliminary information on the Marschall Road Medical building. Discussion ensued on the downtown area as a potential site for City Hall . Mr. Berens stated that he was concerned that the downtown area would simply become a service area after the Mini Bypass is complete. He noted that at the present time the majority of the business in the downtown area are already service related. Discussion ensued on the possibility of acquiring one of the blocks north of First Ave. and south of the Mini Bypass. It was noted that acquiring one of these blocks would significantly enhance the appearance of the downtown area and improve the aesthetic quality of Shakopee as persons enter the community. Mr. Mars questioned how long it would take to construct a City Hall, assuming City Council made its decision in July. Mr. Stock stated that the first step would be to hire an architect to design the building. Mr. Stock stated that this process in itself could take as long as two months. Once an architect was selected, it would take approximately six more months to complete the design. Upon completion of the design, the City could advertise for bids for the project. If everything went well , the City could consider the construction of a new facility in the summer of 1991 . Construction would take anywhere from nine to twelve months. At the very earliest, if everything went well, a new City Hall building could be completed for occupancy in the spring or summer of 1992 . Discussion ensued on the immediacy and current need for a City Hall . Mr. Mars suggested that the Siting Committee identify three sites in the downtown for further review and consideration, three vacant sites outside of the downtown area and three existing buildings for consideration. It was the consensus of the Committee that this would be a good starting point for purposes of discussion. Council member Zak questioned whether or not the Committee should consider leasing a building as an interim solution as opposed to acquiring. Mr. Mars stated that this would be a decision point that the Committee could evaluate when the three existing buildings MINUTES OF THE PAGE - 4 COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 8, 1990 were identified. Mr. Stock stated that he will be prepared with alternative sites for the Committee' s consideration at their next meeting. It was the consensus of the Committee that the next meeting would be scheduled for 7 : 00 p.m. on February 22 , 1990. The meeting adjourned at 9 : 30 p.m. MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION CITY HALL SITING SUBCOMMITTEE February 22, 1990 Shakopee Police Dept. Meeting Room Chairperson DuBois called the meeting to order at 7 : 00 P.M. with the following members present: Bud Berens, Mary Schmitt, Bill Mars, Barry Stock, John Perusich, Judy Case and John Schmitt. John Albinson and Joe Zak were absent. Chairperson DuBois stated that at the last meeting, the committee decided to identify three sites in the downtown area, three sites outside of the downtown area and three existing buildings as alternatives to consider for siting a new City Hall . Chairperson DuBois suggested that the committee first discuss existing building options. Chairperson DuBois stated that at our last meeting the Furrie Building was discussed as an alternative site. Mr. Stock stated that he had contacted Mr. Furrie to gather more information on the building. Mr. Stock stated that the building had approximately 17 , 000 sq. ft. available. He also noted that there was approximately 1 1/2 acres in the rear of the building which could be used for additional parking and/or building expansion. Mr. Furrie stated that our estimate cost of $1, 000, 000 was within range of the suggested sale price. Chairperson DuBois questioned whether or not the building could be leased. Mr. Stock stated that he did not discuss leasing as an alternative with Mr. Furrie. Discussion ensued on the potential for the Furrie Building. It was noted that the site does have limited access with only one driveway. Chairperson DuBois questioned whether or not other cities are leasing buildings. Mr. Stock stated that leasing is not very common for municipalities but that he does know of a couple cases where the city is leasing as a temporary solution. Other potential existing buildings which were suggested for further consideration included the following, St. Francis Hospital, Canterbury Inn, The Edmund/O' Brien Building and the Northwestern Bell Building. It was suggested that perhaps it would be possible to lease a portion of the space available at St. Francis Hospital or the Canterbury Inn. Mr. Stock will attempt to gather more information on St. Francis and the Edmund/O ' Brien Building. Ms . DuBois stated that she would attempt to obtain more information on the Canterbury Inn property. Discussion then ensued on whether or not the City should consider leasing space as a temporary solution. Mr. Schmitt stated that the cost incurred in making a short term move may not justify the move. He also stated that it was quite a task to move a complete operation to a new site for a short period of time. He questioned whether or not the taxpayers would understand such a move. He felt that a better solution would be to perhaps lease space outside of City Hall for a specific department. After much discussion, it was the consensus of the group that leasing space for the entire City Hall operation for a short period of time was not the most cost effective solution. Minutes of the Siting Committee Page - 2 of the Community Development Commission February 22, 1990 Mr. Schmitt suggested that the committee consider the lease/ purchase option as a potential financing alternative. The following advantages of this option were stated: 1. The City would not have to hold a referendum. 2 . The building would be constructed by a private developer and would remain on the tax rolls. 3 . Under the terms of the lease purchase agreement, at the end of a specified period (e.g. 20 years) , the City would have the option to walk away from the project in the event that our space needs have outgrown the existing site or purchase the building. The following disadvantages were also stated: 1. Over the long run, the cost for the facility would be higher than if it were purchased outright. Discussion then ensued on the process for selecting sites. Mr. Schmitt stated that before we actually attempt to identify sites, we should define our goals and objectives. He noted that one of the issues to be analyzed is whether or not we want our City Hall to compliment a site or serve as an anchor. He also noted that when we consider a site we should attempt to be visionary and have a long range plan. Discussion then ensued on the advantages over a downtown location as compared to a location outside of the downtown area. It was noted that a City Hall in the downtown area would serve as both an anchor and compliment existing institutional facilities in the downtown area. However, placing a City Hall in the downtown area severely restricts future expansion possibilities. A site outside of the downtown area would provide for future long range growth and perhaps a site complex approach to locating municipality facilities. In terms of a downtown site, Mr. Schmitt stated that you could select almost any block in the B-3 zone as a site for City Hall . Chairperson DuBois stated that the cost for acquiring a block in the downtown area was somewhat restrictive and that condemnation would be necessary. Mr. Schmitt stated that it was costly to acquire property in the downtown area but that if you compare the cost of one block in the downtown area as compared to 40 acres outside of the downtown area, your land acquisition costs are actually lower. He pointed this out simply as an illustration of how important it is to determine your objectives prior to locating your site. Mr. Schmitt also stated that nearly every residential unit in the downtown area could be moved, rather than demolished. Minutes of the Siting Committee Page - 3 of the Community Development Commission February 22, 1990 Discussion ensued on the existing half block of City Hall as a potential site. It was the consensus of the committee that the existing City Hall block would not be suitable for the new facility. The committee stated the following reasons for this decision: 1. The existing half block would severely limit future expansion possibilities. 2 . The demolition costs for the site would be excessive. 3 . The site in question will, in the future, have a very high value. Therefore, siting a tax exempt public building on a site with very high value did not make sense. The highest and best use of the property will be for commercial activity. 4 . Parking for the City Hall employees, patrons and merchants would be severely restricted in the area. It was the consensus of the committee that the following downtown sites should be reviewed for further consideration: 1. Block 50 (Carriage House Block) 2 . Block 47 (Philipp ' s Funeral Home Block) 3 . Block 28 (Block south of the Post Office) Discussion then ensued on the possibility of acquiring the Scott County Courthouse. It was noted that Scott County has been considering constructing a new Judicial Center. It was suggested that perhaps the County may want to construct a larger complex and move the entire courthouse operation. If so, the existing courthouse would be an ideal site for a City Hall/Library. Any other excess space could be leased out by the City. If the County knew they had a buyer for their existing courthouse facility, they may be more interested in pursuing a larger complex. Mr. Schmitt stated that if this type of arrangement could be set up, it would then be important for us to make sure that the courthouse complex is located within our city limits. It was the consensus of the committee that this option should be investigated. The committee also understood that if there was little or no interest on the part of the county, it would be dropped immediately. Mr. Berens and Mr. Schmitt volunteered to informally contact several commissioners to see if they indeed would give any consideration to the idea. Discussion then ensued on the Strunk Building as a possible short term location for a city department. It was suggested to determine how much useable footage is available in the Strunk Building as a potential site for a city department and/or office. Mr. Stock will follow up. Minutes of the Siting Committee Page - 4 of the Community Development Commission February 22, 1990 Chairperson DuBois questioned if the Stans Foundation offer to construct a museum in Shakopee was a dead issue. Mr. Stock noted that Mr. Stans has again approached the City to discuss other alternatives for constructing the proposed museum. It was the consensus of the committee that this was an opportunity for the City to combine the museum with a City Hall and/or library. The committee strongly encouraged staff to suggest the joint City Hall/Library/Museum option to Mr. Stans. Mr. Stock noted that he was quite sure that Mr. Stans wanted the museum in a downtown location, near his old homesite. Mr. Stock stated that the joint facility concept was briefly discussed with Mr. Stans and he did not speak in complete opposition to the idea. However, the City has not made a formal proposal to Mr. Stans regarding this concept. Discussion then ensued on sites located outside of the downtown area. Mr. Schmitt stated that if the committee is to look outside of the downtown area, he can only see one reason to do so and that is to construct a larger municipal complex. He did not see any benefit by having the City purchase a small site next to the existing Public Works Building. He noted that in 20 to 30 years that the site would likely be too small for the future needs of the City. He also noted that the Public Works Dept. in Shakopee will continue to grow, as well as the Police Dept. In his opinion, he felt that the present Police/Public Works Building would some day be totally occupied by the Public Works Dept. It was the consensus of the committee that the acquisition of a larger piece of property would make long term planning sense. Acquiring 60 to 80 acres would serve the City of Shakopee municipality facility needs for the next 50 years. It would also provide enough land area for a future Fire Station, Police Station, and/or Community Center. Additionally, it would eliminate the long process that is usually involved in siting any of these facilities. The property located behind the Super 8 Motel was suggested as a potential complex site. It was the consensus of the committee to schedule their next meeting for Wednesday, March 7, 1990 at 7 : 00 P.M. in the City Council Chambers. Meeting adjourned at 9 : 35 P.M. Barry A. Stock Recording Secretary 14 MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION CITY HALL SITING COMMITTEE Shakopee City Council Chambers March 7 , 1990 Chairperson DuBois called the meeting to order at 7 : 00 p.m. with the following members present: Bud Berens, Bill Mars, Barry Stock, Judy Case and Jon Albinson. Mary Schmitt, John Schmitt, Joe Perusich and Joe Zak were absent. Chairperson DuBois stated at the last meeting the committee identified several existing buildings in the community for leasing opportunities. Ms. DuBois stated that she contacted the Canterbury Inn to determine how much space was available. She noted that approximately 17, 000 sq. ft. was available. The leasing price was $9 . 00 per sq. ft. gross. Ms. DuBois stated that this was a very good price for leasing office space. Bill Mars questioned the price of comparable office space. Mr. Albinson stated that office space along Marschall Rd. presently goes for $9 . 00 to $10. 00 per sq. ft. net. After you add on $4 . 00 in operating expenses and taxes, the total gross cost is between $12 . 00 and $13 . 00 . Chairperson DuBois questioned the existing space in City Hall. Mr. Stock stated that the current City Hall has approximately 7 , 200 sq. ft. The existing Community Education Building has approximately 2 , 500 sq. ft. bringing the total combined sq. footage to approximately 9, 700 sq. ft. gross. Mr. Stock stated that he checked on several other buildings in the community. He noted that the Huber Building square footage was approximately 8 , 852 sq. ft. The Edmund O ' Brien Building located at 1066 W. 3rd Ave. had approximately 3 , 300 sq. ft. of finished office and approximately 4 , 800 ft. of shop warehouse space. Mr. Stock stated that staff also contacted the St. Francis Hospital to determine what their building plans were. Hospital officials stated that they hoped to have a decision made on some property located near Marschall Rd. for a new campus within the month. However, they were not sure if a move would indeed occur. If they proceed with the development project they would like to start construction in the fall of 1990. The construction period would last approximately 18 months. If indeed they do relocate, they would be very interested in leasing or selling their present site. There is approximately 144 , 000 sq. ft. available at the present site. Hospital officials stated that they did not feel it would be appropriate to lease out a portion of the building at this time. Mr. Stock stated that the U. S. West in downtown Shakopee has approximately 11, 000 sq. ft. of space available for lease. U. S . 1 ,/ Minutes of the CommunityDevelopmentPage Commission Pa e - 2 City Hall Siting Committee March 7 , 1990 West officials stated that they would be very interested in leasing and discussing other potential alternatives with the City. Mr. Stock stated that at the last meeting he reported that the medical building on Marschall Rd. had 17 , 000 sq. ft. He noted that this was not correct. The actual total net square footage available for leasing is 11, 000 sq. ft. Mr. Albinson questioned why we were considering leasing as an alternative. Chairperson DuBois stated that the committee felt that at a minimum it would be two years before a new City Hall could be constructed. The committee members felt that leasing should be considered as an alternative in order to provide for a City Hall that is accessible to the entire public. The committee also felt that the existing City Hall space projected a negative image of the community. Mr. Stock stated that the committee also looked at leasing as an alternative if space storage became an issue. Mr. Stock stated that, in his opinion, space needs were really not the issue at this time. He felt that the major problems with the existing City Hall were as follows: 1. Negative image projected. 2 . Accessibility to the entire citizenry. 3 . Organizational functionability. Chairperson DuBois stated that she was under the impression that code violations within the existing City Hall was also an issue. Mr. Stock stated that there is no federal or state law that requires municipalities to make their existing buildings handicapped accessible. State law specifies that municipalities must make every effort to make their programs and services accessible. This can be done in other ways than just remodeling. Mr. Stock stated that the City Code does not require existing buildings to be brought up to current building code standards. The only time existing buildings must be brought up to today' s standards is when a major building permit is pulled. However if a handicapped person were to apply for a position at City Hall and be the most qualified candidate, the City would have to hire the person or face a potential discrimination case. If the individual was hired, restrooms and access into city Hall would have to be remodeled to accommodate the person. Mr. Stock stated that all new construction must be done in compliance with the present state building code which requires handicapped access for commercial and industrial buildings. Mr. Berens questioned whether or not the City Hall was leasing their existing space. Mr. Stock stated that the City of Shakopee Minutes of the Community Development Commission Page - 3 City Hall Siting Committee March 7 , 1990 presently owns the building that is being occupied as City Hall . Ms. DuBois questioned whether or not the committee would want to recommend leasing space for just a portion of the City Hall (one or two departments) . Mr. stock stated that in his opinion, he did not see any benefit of pursuing leasing a small amount of space for one or two City departments. It was the consensus of the committee that it did not make economic sense or organizational sense to move a department into temporary leased space since crowding was not an issue at this time. It was also the consensus of the committee that the remaining two options left for the committee to consider was constructing a new building or leasing with the option to buy. Discussion then ensued on the medical building. Mr. Berens stated that the building would have enough space to meet our existing needs but would be limited in terms of expansion. He also stated that one of the primary problems with the site was access from Marschall Rd. Currently the site is served by only one access and other points of entry may be impossible. Ms. DuBois stated that of the existing building sites considered, only two would meet our existing space needs; the medical building and the U. S. West building. Mr. Mars stated that with both of the sites expansion possibilities would be severely limited. Mr. Berens stated that he had the opportunity to meet with a County Commissioner and they had no plans whatsoever to move the Courthouse from its present site now or in the future. Discussion ensued on the maximum time period that our existing City Hall could be occupied. Commissioner Albinson stated that he would hate to see the City utilizing the existing space for more than two years. He noted that when several of the highway projects are completed, Shakopee should see more aggressive growth in terms of residential and industrial development. He felt that at that time, there would also be the need for additional staff. He continued by stating that the image projected by the City to potential new property owners is and will continue to be very negative as long as we continue to occupy the present building. The committee concurred with Mr. Albinson. Discussion then ensued on sites outside of the downtown area. At our last meeting, the committee made a decision that if the site is to be located outside of the downtown area, it should provide expansion space for future City buildings, such as a Fire Station, Police Station, Community Center etc. The sole site identified by the committee at the last meeting was the property located between 4th Ave. and County Rd. 16, east of Marschall Rd. and behind the Super 8 Motel . Discussion ensued on this site. Mr. Stock noted that there is quite a bit of rock on the site which would likely impede future development. He also noted that the upper valley drainage way did run through this property. Discussion ensued on Minutes of the Community Development Commission Page - 4 City Hall Siting Committee March 7, 1990 the development costs of the property. Mr. Stock stated that the cost implications for developing this site would hinge on the location of the buildings in relation to existing City water and sewer services. Mr. Albinson stated that he thought the price per acre in this area was approximately $13 , 000. He noted that this was a relatively good price and was lower due to the rock. Ms. DuBois stated that it was likely that the development cost to put in the public improvement would be offset by the relatively low price of the land. After much discussion, the committee requested Mr. Stock to bring back a more detailed map of this area, indicating the route of the upper valley drainage way. Mr. Albinson volunteered to obtain sale price figures for this property. The committee also requested Mr. Stock to obtain cost estimates of the acquisition of blocks 50, 28 and 47. Discussion ensued on the status of the Stans Project. Mr. Stock stated that the City was preparing a proposal for Mr. Stans consideration. He did not have the exact details on the nature of the proposal but he felt that they would likely revolve around Mr. Stans ' granting some money to the City in return for the construction of the museum in conjunction with a City Hall and/or Library. Ms. DuBois questioned whether or not the committee should decide on the minimum amount of space needed for a complex site. It was the consensus of the committee that in order to provide for future expansion possibilities that the City should look at acquiring a 30 to 40 acre site. The committee felt that if this alternative were pursued, the area remaining after the City Hall is constructed could be utilized for short term park needs, such as ball diamonds and play fields. The committee noted that there is no recreational complex for playing ball on the east side of the community. Mars/Case moved that the area located between County Rd. 16 and 4th Ave. , east of the Super 8 Motel should be considered as the committee ' s #1 choice for building in terms of a site outside of the downtown area. Motion carried unanimously. Mr. Stock stated that he would send out the meeting minutes and a preliminary agenda prior to the next meeting. The next meeting was scheduled for March 28 , 1990 at 7 : 00 p.m. in the Shakopee City Council Chambers. Mars/Albinson moved to adjourn the meeting at 8 : 45 p.m. Motion carried unanimously. MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION CITY HALL SITING SUBCOMMITTEE February 22, 1990 Shakopee Police Dept. Meeting Room Chairperson DuBois called the meeting to order at 7 : 00 P.M. with the following members present: Bud Berens, Mary Schmitt, Bill Mars, Barry Stock, John Perusich, Judy Case and John Schmitt. John Albinson and Joe Zak were absent. Chairperson DuBois stated that at the last meeting, the committee decided to identify three sites in the downtown area, three sites outside of the downtown area and three existing buildings as alternatives to consider for siting a new City Hall. Chairperson DuBois suggested that the committee first discuss existing building options. Chairperson DuBois stated that at our last meeting the Furrie Building was discussed as an alternative site. Mr. Stock stated that he had contacted Mr. Furrie to gather more information on the building. Mr. Stock stated that the building had approximately 17, 000 sq. ft. available. He also noted that there was approximately 1 1/2 acres in the rear of the building which could be used for additional parking and/or building expansion. Mr. Furrie stated that our estimate cost of $1, 000, 000 was within range of the suggested sale price. Chairperson DuBois questioned whether or not the building could be leased. Mr. Stock stated that he did not discuss leasing as an alternative with Mr. Furrie. Discussion ensued on the potential for the Furrie Building. It was noted that the site does have limited access with only one driveway. Chairperson DuBois questioned whether or not other cities are leasing buildings. Mr. Stock stated that leasing is not very common for municipalities but that he does know of a couple cases where the city is leasing as a temporary solution. Other potential existing buildings which were suggested for further consideration included the following, St. Francis Hospital, Canterbury Inn, The Edmund/O'Brien Building and the Northwestern Bell Building. It was suggested that perhaps it would be possible to lease a portion of the space available at St. Francis Hospital or the Canterbury Inn. Mr. Stock will attempt to gather more information on St. Francis and the Edmund/O'Brien Building. Ms. DuBois stated that she would attempt to obtain more information on the Canterbury Inn property. Discussion then ensued on whether or not the City should consider leasing space as a temporary solution. Mr. Schmitt stated that the cost incurred in making a short term move may not justify the move. He also stated that it was quite a task to move a complete operation to a new site for a short period of time. He questioned whether or not the taxpayers would understand such a move. He felt that a better solution would be to perhaps lease space outside of City Hall for a specific department. After much discussion, it was the consensus of the group that leasing space for the entire City Hall operation for a short period of time was not the most cost effective solution. Minutes of the Siting Committee Page - 2 of the Community Development Commission February 22, 1990 Mr. Schmitt suggested that the committee consider the lease/ purchase option as a potential financing alternative. The following advantages of this option were stated: 1. The City would not have to hold a referendum. 2 . The building would be constructed by a private developer and would remain on the tax rolls. 3 . Under the terms of the lease purchase agreement, at the end of a specified period (e.g. 20 years) , the City would have the option to walk away from the project in the event that our space needs have outgrown the existing site or purchase the building. The following disadvantages were also stated: 1. Over the long run, the cost for the facility would be higher than if it were purchased outright. Discussion then ensued on the process for selecting sites. Mr. Schmitt stated that before we actually attempt to identify sites, we should define our goals and objectives. He noted that one of the issues to be analyzed is whether or not we want our City Hall to compliment a site or serve as an anchor. He also noted that when we consider a site we should attempt to be visionary and have a long range plan. Discussion then ensued on the advantages over a downtown location as compared to a location outside of the downtown area. It was noted that a City Hall in the downtown area would serve as both an anchor and compliment existing institutional facilities in the downtown area. However, placing a City Hall in the downtown area severely restricts future expansion possibilities. A site outside of the downtown area would provide for future long range growth and perhaps a site complex approach to locating municipality facilities. In terms of a downtown site, Mr. Schmitt stated that you could select almost any block in the B-3 zone as a site for City Hall . Chairperson DuBois stated that the cost for acquiring a block in the downtown area was somewhat restrictive and that condemnation would be necessary. Mr. Schmitt stated that it was costly to acquire property in the downtown area but that if you compare the cost of one block in the downtown area as compared to 40 acres outside of the downtown area, your land acquisition costs are actually lower. He pointed this out simply as an illustration of how important it is to determine your objectives prior to locating your site. Mr. Schmitt also stated that nearly every residential unit in the downtown area could be moved, rather than demolished. Minutes of the Siting Committee Page - 3 of the Community Development Commission February 22, 1990 Discussion ensued on the existing half block of City Hall as a potential site. It was the consensus of the committee that the existing City Hall block would not be suitable for the new facility. The committee stated the following reasons for this decision: 1. The existing half block would severely limit future expansion possibilities. 2. The demolition costs for the site would be excessive. 3. The site in question will, in the future, have a very high value. Therefore, siting a tax exempt public building on a site with very high value did not make sense. The highest and best use of the property will be for commercial activity. 4. Parking for the City Hall employees, patrons and merchants would be severely restricted in the area. It was the consensus of the committee that the following downtown sites should be reviewed for further consideration: 1. Block 50 (Carriage House Block) 2. Block 47 (Philipp's Funeral Home Block) 3. Block 28 (Block south of the Post Office) Discussion then ensued on the possibility of acquiring the Scott County Courthouse. It was noted that Scott County has been considering constructing a new Judicial Center. It was suggested that perhaps the County may want to construct a larger complex and move the entire courthouse operation. If so, the existing courthouse would be an ideal site for a City Hall/Library. Any other excess space could be leased out by the City. If the County knew they had a buyer for their existing courthouse facility, they may be more interested in pursuing a larger complex. Mr. Schmitt stated that if this type of arrangement could be set up, it would then be important for us to make sure that the courthouse complex is located within our city limits. It was the consensus of the committee that this option should be investigated. The committee also understood that if there was little or no interest on the part of the county, it would be dropped immediately. Mr. Berens and Mr. Schmitt volunteered to informally contact several commissioners to see if they indeed would give any consideration to the idea. Discussion then ensued on the Strunk Building as a possible short term location for a city department. It was suggested to determine how much useable footage is available in the Strunk Building as a potential site for a city department and/or office. Mr. Stock will follow up. 11) Minutes of the Siting Committee Page - 4 of the Community Development Commission February 22, 1990 Chairperson DuBois questioned if the Stans Foundation offer to construct a museum in Shakopee was a dead issue. Mr. Stock noted that Mr. Stans has again approached the City to discuss other alternatives for constructing the proposed museum. It was the consensus of the committee that this was an opportunity for the City to combine the museum with a City Hall and/or library. The committee strongly encouraged staff to suggest the joint City Hall/Library/Museum option to Mr. Stans. Mr. Stock noted that he was quite sure that Mr. Stans wanted the museum in a downtown location, near his old homesite. Mr. Stock stated that the joint facility concept was briefly discussed with Mr. Stans and he did not speak in complete opposition to the idea. However, the City has not made a formal proposal to Mr. Stans regarding this concept. Discussion then ensued on sites located outside of the downtown area. Mr. Schmitt stated that if the committee is to look outside of the downtown area, he can only see one reason to do so and that is to construct a larger municipal complex. He did not see any benefit by having the City purchase a small site next to the existing Public Works Building. He noted that in 20 to 30 years that the site would likely be too small for the future needs of the City. He also noted that the Public Works Dept. in Shakopee will continue to grow, as well as the Police Dept. In his opinion, he felt that the present Police/Public Works Building would some day be totally occupied by the Public Works Dept. It was the consensus of the committee that the acquisition of a larger piece of property would make long term planning sense. Acquiring 60 to 80 acres would serve the City of Shakopee municipality facility needs for the next 50 years. It would also provide enough land area for a future Fire Station, Police Station, and/or Community Center. Additionally, it would eliminate the long process that is usually involved in siting any of these facilities. The property located behind the Super 8 Motel was suggested as a potential complex site. It was the consensus of the committee to schedule their next meeting for Wednesday, March 7, 1990 at 7 : 00 P.M. in the City Council Chambers. Meeting adjourned at 9 : 35 P.M. Barry A. Stock Recording Secretary ORDER NO. 75681 It is hereby ordered that the route designated as a HAUL ROAD for the transportation of road materials for Trunk Highway No. 13 ( S.P. No. 7001-59 and S.P. No. 7001-60) in the County of SCOTT by Order No. 75185 was released October 2, 1989 and therefore said route will revert to its original status. Dated February 14 , 1990 RW8595AF.05 Leonard W. Levine Commissioner of Transportation Oi- OF sd, �_. t duly app&nted agent of the {cr tie ,.::rposo of certifying copies of or- Al Cr..:nr..sci-,: -r of Transportation hereby ?` it ? i•.. . an,..' correct copy of the Com- r ir: ;'ne ;i.;s of the State of Minnesota, Trar �r:^eon, and that this copy has been the er: i^al and is identical. Dated this _077 day of, -1-41-• 19..1C),„? LEONARD VV. LEV!NE COMMISSIONER OF TRANSPORTATION ORDER NO. 75678 It is hereby ordered that the route designated as a HAUL ROAD for the transportation of road materials for Trunk Highway No. 13 ( S.P. No. 7001-59 and S.P. No. 7001-60) in the County of SCOTT by Order No. 75187 was released October 2, 1989 and therefore said route will revert to its original status . Dated February 14, 1990 RW8595AF.05 Leonar3 W. Levine Commissioner of Transportation • .T .TE OF AR;:.INESOTA CL.,,..,., ,,, RA!..: c' ,, agent of the d g a duly appointed age The ' �c being � of certifying copies of or- ders . Commiss;on�r for the purpose hereby t;e Commiss+or---' of Transportation the Com cern 155 that by of c•_;. : es ;l:at t4i; is a lr:+= and correct copy • cert:(;es the State of Minnesota, mission..r's ^idar in Ole files of has been DeaarPrent of Transportation, and that this copy cOrnpare% th� original and is identical. • s 14, (% Date l!t:5CJ7Y of• LEONARD W. LEVINE COtNMISS!0`1cR U} TRANSPORTATION By 5 ORDER NO. 75677 It is hereby ordered that the route designated as a HAUL ROAD for the transportation of road materials for Trunk Highway No. 13 ( S.P. No. 7001-59 and S.P. No. 7001-60) in the County of SCOTT by Order No. 75186 was released October 2, 1989 and therefore said route will revert to its original status. Dated February 14 , 1990 RW8595AF.05 Leonard W. Levine Commissioner of Transportation Of C_ _ . ., . • T h� 't::r.':,-;.:,t�. h&:•; a clue% ap,o''t?z agent of the ; rp'so of crtifyin.,3 cop iais Of or- CZ: Co,niniss'o, of Transportation hereby t•.;•? nnd _..r ect copy of the COnI- fr,is: .-, ;:r's �.'-. ilt '±'.� �ii.,� of�ihe Stale of Minnesota, and treat ;ills copy has bee* 19..E LEO'`;. ` . LEVINE OO TRANSPORTATION YOUTH ACTIVITY BUILDING COMMITTEE MEETING MINUTES: FEBRUARY 9, 1990 5-5:25 p.m. MEMBERS ATTENDING: LaVern Johnson, Dick Marks , Unofficial Member: Ed Dressen MINUTES FROM MEETING OF FEBRUARY 9, 1990: Approved by members present. TREASURER'S REPORT Not available due to absence of Treasurer. OLD BUSINESS New Members . The secretary noted that an application for Ann Tuttle had been received by the City Council . Ed Giesen had mentioned earlier that he was still speaking with the Girl Scouts and was trying to find a representative for the board. NEW BUSINESS Mr. Johnson suggested that the date of the April Meeting for the board be changed, since the meeting date as scheduled falls on Good Friday. Discussion was tabled until the March meeting when more members were present. Mr. Dressen informed the members that a summer schedule had been established for the Park and Recreation Board. He also noted that the utility commission checked the fire system in the building during February. Derby Days will again be held in August. Meeting Adjourned at 5 : 25 p.m. Next meeting will be held March 9, 1990, at 4:30 p.m. MEETING ANNOUNCEMENT The next meeting of the Shakopee Youth Activity Building Committee will be held at 4:30 p.m. , Friday, March 9, at the Youth Building. ALL MEMBERS ARE REQUESTED TO ATTEND PROMPTLY ( or as close as possible) TO 4:30 P.M. AS POSSIBLE. 7 111111111/ SCOTT COUNTY LIBRARY SYSTEM 428 S. HOLMES ST, SHAKOPEE, MN 55379 496-8330 March 8, 1990 City of Shakopee 129 E. First Ave. Shakopee, MN 55379 Dear Mayor Laurent and City Council: It is my pleasure to send you a copy of the annual report of the Scott County Library System. Use of the libraries continues to increase. Countywide readership is seven books per capita which is somewhat above the national average. Our expenditures represent less than 2% of the county budget. Thank you for your support during 1989. As I have mentioned, we greatly appreciate the maintenance and general attention that you give to the building. 3, 988 people visited during the past month so we are being used! Sincerely, • et Williams, Director cott County Library System JW:dlm Enclosure BAR 1 3 1991 CITY (�P SHAKOPEE m W 4 COO . C1) to QF— = O - W CC • J Z Q = = O Z V Z Q I— O 00 U Cn cn +--I • r Pe. QQ `* F- G N X 'p��p' M S % CT NI cu I V) = 1411 a c -CT Z ms cER t C) CO i Go L 'p Q C C C 6+ 'V .0 C 4- 'O 'O 'O N C) e0 N L J 'O L L L L N Q J L N 4) L '6 A 'p 'O C N Q .0 13) 'p N Q4- L -0 L L 5.. L < 'O Q i U L Q Q CC U - d a a - T q C C . Q C J - 1.. ?, L L R 'O T, T, C1:.1 A J J J J L 'O L q .0 L +- ..) L L T, '..' L L 'O L 'p i � CD L a a i m U . - - L L .C2 L J 'O L L L 'O N -J = C L U U - -U .0 +- d . .. i U .0 .0 L = L C C ...J +- J w C .0 C — .0 t C) N L U _ MI = 'p 'O J J p 'O J J 1...1Y >. ul'^ CO C)S. CO. m m S ` . Y NS-L J IX C V C S.. 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E .0 t1 C L q Z U y Y 1.7, H 3 ^ O N 3 H C W O 6) 0 01 i O Z CO ^7 tl Z 0 • •OC WW Cn s q O T ^ N C V m - L 01 C) L C 5- •'" E O +' ^C O ^ C L.C IA ^ CO Y A Y U O LI. ^ q ... q N O L O q )n C CN' O S ^ .0 Y C� C) 5- E 7 ,-- 0 >) U Y Z 2 q 61 LUL yOC .0 ' H •• Y CO 0) C 6q O q > 67 a 6 LO W = C X q '0 V - ZN 1 CU L>) = a) q C 3 2 T .0 L ' OO O— L d q 6)• q O J W m Y C7 Y (.,) CITY OF SHAKOPEE STORM DRAINAGE BILL SHAKOPEE FIRST CLASS MAIL U.S.POSTAGE PAID FOR: 9130 BOILING SPRINGS LN �/ POST CARD RATE PERMIT NO. - MN _ • CODES ACCOUNT NUMBER FROM:SEE BACK AMOUNT 37913001 1$1 CITY OF SHAKOPEE SD 13. 76 129- EAST 1ST AVENUE '- BILLING PERIOD SHAKOPEE, MN 55379 FROM TO 020190 013191 TO: BRUCE W KUPFER 9130 BOILING SPRINGS LN • SHAKOPEE MN 55379 MAKE CHECK PAYABLE TO: CITY OF SHAKOPEE TOTALS 13. 76 THIS AMOUNT A DUE 37-913001 -1-81 03/03/90 NOW DUE DATE-- 03/03/90 13. 76 445-3650 PAYMENTS NOT RECEIVED AT CITY HALL BY DUE DATE WILL HAVE 5% PENALTY ADDED. YEARLY BILL KEEP THIS STUB FOR YOUR RECORDS RETURN THIS PORTION WITH PAYMENT DQr sI rs: roc,/Lisle PcL w; 11 I(/Q t lo w, !e �o� S I c y^/v+ d rct r'Q7 e. 1� vy ,e hac,t Prckif-cle mi my „` I r Ct c� cv S e! / 4 0wS a�v�� Povk �7 6 rs +1\e, ? vo 1 t(�tr i s� 1 ' ro ,ts 4 ��f�ti�«� Flo ) I �dl�,- C{ act co() N 51 ! rtvSe," r� be cause, �;dJ pct Ott AJ ONoy , j 4 March 1 , 1990 Dear Sirs : My conscience will not allow me to pay for storm drainage when I have none. Drainage in my area flows into my property as well as the property of several of my neighbors . This poses a potential flood problem in the area. Last summer the Council refused to do anything about it, because they didn' t want to spend the money. /s/ Bruce Kupfer 9130 Boiling Springs Ln. Shakopee , Mn. 55379 NOTE: Mr . Kupfer wanted this forwarded to Council for info. NOTE: All unpaid storm water utility bills get certified to taxes . 3L MINUTES OF THE ENERGY AND TRANSPORTATION MEETING REGULAR SESSION Shakopee, Minnesota February 21, 1990 Vice-Chair Roman called the meeting to order at 7 : 00 p.m. with Commissioners Drees, Otto, Reinke, Stolarcek, Amundson, and Case present. Barry A. Stock, Assistant City Administrator and Janelle Szklarski, Planning intern were also present. Commissioner Amundson nominated John Drees for Chairman. Unanimous ballot for Drees. John Drees took the chair. Commissioner Stolarcek nominated Commissioner Reinke for Vice- chair. Unanimous ballot for Reinke. Commissioner Case nominated Commissioner Stolarcek for 2nd Vice- chairman. Unanimous ballot for Stolarcek. Reinke/Amundson moved to approve the minutes of the January 17 , 1990 meeting as kept. Motion carried unanimously. Mr. Stock gave a brief synopsis of the history of the Energy and Transportation Committee and the various programs Shakopee has in place, including the Dial-A-Ride and Vanpool programs. Mr. Stock explained that Shakopee' s current Dial-A-Ride provides service for Shakopee residents anywhere within the Shakopee City limits. In 1988 the Southwest Metro Transit Commission initiated a Dial-A- Ride program in Chaska. At that time the Chaska Dial-A-Ride program began offering Shakopee residents service to Chaska and Chaska residents service to Shakopee. This situation caused a great deal of confusion. Mr. Stock went on to say that in 1989 when the Morley Bus Co. took over the Dial-A-Ride service contract, they inadvertently began to offer Shakopee residents service to locations outside of our City limits, even though this was contrary to our policy. City staff then requested the Dial-A-Ride provider to cease offering trips to locations outside of our City limits. Those who were presently using this service would be able to continue using it. Mr. Stock stated that he has recently received correspondence from the Southwest Metro Transit administrator, stating that the number of Shakopee residents using their Dial-A-Ride service has had an adverse impact on their system. Southwest Metro is requesting that the City offset the cost of this service. Mr. Stock then stated that the Committee should consider implementing an internal circulator program later this fall. An internal circulator would run on a fixed route in Shakopee during Minutes of the Page - 2 Energy and Transportation Meeting February 21, 1990 peak a.m. hours and would terminate in the Southwest Metro Service area. Shakopee residents would then have the option of boarding Southwest Metro Service vehicles at no cost. The internal circulator would return to Shakopee with Southwest Metro residents. This program could be jointly funded with Southwest Metro. Mr. Stock went on to state that an internal circulator could not be implemented until an implementation plan, contract, and budget amendment would need to be arranged with Southwest Metro prior to providing this service. Mr. Stock explained that in the interim the City should pay for the service that Southwest Metro is now providing to Shakopee residents. Reinke/Roman moved to direct staff to negotiate additional service for Dial-A-Ride trips originating in Shakopee and terminating in the Southwest Metro Service area with the Southwest Metro Transit Commission. Motion passed unanimously. Roman/Stolarcek moved to direct the appropriate City officials to prepare the necessary implementation plan, contract, and budget amendments initiating an internal circulator program under a cost sharing arrangement with Southwest Metro to provide inter-city service between Shakopee and the Southwest Metro Service area. Motion passed unanimously. Mr. Stock stated that one of the goals for the Energy and Transportation Committee was to conduct a survey of Shakopee Dial- A-Ride and Vanpool users in 1990. A key emphasis of the survey would be to determine satisfaction levels with the existing programs and future needs. Mr. Stock then explained the two proposed surveys. The first survey would be distributed through the utilities bills and would cover both the Dial-A-Ride and Vanpool programs. The second survey would be distributed to current Vanpool riders and would be used to measure their satisfaction levels with the program. Commission Reinke stated that not all Shakopee residents receive their utilities through Shakopee Public Utilities. Therefore, the City should consider using the "Shakopee Mint" to distribute this survey. Mr. Stock stated that the City was considering obtaining a bulk rate mail permit in order to distribute a proposed Newsletter. He suggested the survey could also be distributed through the bulk rate mail process. Commissioner Roman stated that perhaps the Vanpool portion of the joint survey should appear before the Dial-A-Ride portion, as most residents are aware of the Dial-a-Ride program but may not know about the Vanpool program. yam-. Minutes of the Page - 3 Energy and Transportation Meeting February 21, 1990 Amundson/Roman moved to approve the Shakopee Dial-A-Ride and Vanpool surveys with changes as outlined and request staff to have the surveys distributed. Motion passed unanimously. Mr. Stock then reviewed the Dial-A-Ride and Vanpool monthly reports. The recycling report and business update from City Hall were also reviewed. The 1990 Goals and Objectives, along with a survey of residential refuse rates in the Twin Cities area were then discussed. Mr. Stock informed the Committee that the City Council had authorized funds in the amount of $10, 000 to conduct the annual Clean-up Day on April 21, 1990. Discussion then ensued on the appropriate fee schedule for the Clean-Up Day. Commissioner Reinke stated that he was opposed to residents being charged for the Clean-up Day. He stated that the program was initially funded by the 100 ticket tax at Canterbury Downs and should be a free service to residents. Commissioner Case stated that she felt people should pay to receive this service. She felt that if the Clean-up Day was free of charge people would have the impression that it' s easy to dispose of waste. She felt that the proposed fee schedule may be a bit high, but that generally the fees were appropriate. Commissioner Stolarcek concurred with Commissioner Case, but stated that the fee schedule could be slightly lower. It was the consensus of the Committee to adjust the fee schedule by changing the appliance fees to $3 . 00 per appliance and furniture fees to $3 . 00 per item. Mr. Stock then stated that he was investigating the possibility of conducting a hazardous waste collection day. He has been in contact with officials of Scott County to determine whether there would be funding assistance available to the City for such a project. Mr. Stock stated that in conducting a hazardous waste collection day would be a very expensive project. He stated that education on how to dispose of hazardous waste properly could reduce the cost somewhat. Mr. Stock stated that he would have more information concerning the Hazardous Waste Collection Day and possible funding from Scott County at the March meeting. Reinke/Stolarcek moved to adjourn the meeting at 9 : 00 p.m. Motion carried unanimously. Janelle Szklarski Recording Secretary 4 TENTATIVE AGENDA Energy and Transportation Committee Shakopee, Minnesota March 21, 1990 Chrm. Drees Presiding: 1. Roll Call at 7 : 00 P.M. 2 . Introduction of New Member - Jane Ward 3 . Approval of Minutes - February 21, 1990 4 . Vanpool Contract Extension 5. Discussion Items (Verbal) a. 1990 City Cleanup Day b. Hazardous Waste Collection Day c. Shakopee Showcase - April 16th. 6. Informational Items a. Dial-A-Ride Monthly Report b. Dial-A-Ride Saturday Service Report c. Van Pool Monthly Report d. Business Update from City Hall e. Recycling Report f. Dial-A-Ride (Morley Bus Co. ) - Stock Transfer 7 . Other Business a. Next Meeting - Wed. , April 18 , 1990 - 7: 00 PM b. 8 . Adjournment Barry A. Stock Assistant Administrator CITY OF SHAKOPEE I) MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL CHAMBERS Shakopee, Mn. February 21, 1990 Vice-chairman DuBois called the meeting to order at 5: 10 P.M. with the following members present: Commissioners Miller, DuBois, Mars and Brandmire. Commissioner Albinson was absent. Barry A. Stock, Assistant City Administrator was also present. Brandmire/Miller moved to approve the minutes of the January 17, 1990 meeting as kept. Motion carried unanimously. Mr. Stock asked is there were any nominations for the chairperson position. Commission Brandmire nominated Jane DuBois for the Chairperson position. Commission DuBois nominated Mark Miller for the Chairperson position. There were no other nominations. Mr. Stock called for a show of hands in favor of Jane DuBois as chairperson. On the first ballot a tie occurred. On the second ballot, Mark Miller received a majority of the votes to be appointed as chairperson for the Community Development Commission. Chairperson Miller asked if there were any nominations for the Vice-chairperson position. Commissioner DuBois nominated Bill Mars for the Vice-chairperson position. Chairman Miller nominated Jon Albinson for the Vice-chairperson position. On the first ballot Jon Albinson received the majority vote and was appointed as Vice- chairperson for the Community Development Commission. Chairperson Miller asked if there were any nominations to the 2nd Vice-chairperson position. Commissioner Brandmire nominated Jane DuBois for the 2nd Vice-chairperson position. Jane DuBois received unanimous support and was appointed as 2nd Vice-chairperson for the Community Development Commission. Barry Stock then gave an economic development update on the FMG Project. He noted that the surface contamination has been removed and that FMG would likely be in for a building permit within the next week. Mr. Stock then gave a summary of the HRA' s actions regarding the 5th Ave. Project Request For Proposals. Mr. Stock noted that the HRA was concerned with the 20 year pay back period. The HRA was not in favor of the project if the pay back period could not be reduced to 5 years or less. Mr. Stock noted that he is reviewing the project on a scaled back basis and attempting to analyze the pay back period. He felt that the project would be presented back to the HRA at their March 6th, 1990 meeting for further consideration. He also stated that the project could be pursued as a tax increment project. However, the City does not have a tax increment financing policy for residential development. Mr. Stock noted that if tax increment financing were pursued for this project, it could be done as a redevelopment tax increment project and could be designed as a pay as you go. Mr. Stock noted that one Minutes of the Page - 2 Community Development Commission February 21, 1990 of the HRA' s concerns was that the project as proposed would totally drain the HRA' s reserve fund. Chairman Miller stated that he was concerned about the draining the HRA reserve fund because there were other worthwhile projects in the community that the Downtown Committee and the Community Development Commission have been working on which will require the HRA reserve fund as a funding source. Most notably, the Rehab Grant Program. It was the consensus of the Commission that the Rehab Grant Program was badly needed and that to drain the HRA reserve fund for one project would not be in the best interest of the entire community. Commissioner DuBois questioned if there are any bond programs available through the City for first-time home buyers. She stated that she thought that the City of Savage used a bonding program for first-time home buyers. Commissioner DuBois stated that she felt that the City of Shakopee has never been a leader in this area in terms of assisting first-time home buyers and she requested staff to investigate what types of programs are available for the City to participate in order to assist first-time home buyers. It was the consensus of the Committee that staff should investigate project funding sources for senior housing and first-time home buyers that may be available through the Scott County HRA or HUD. Mr. Stock then gave a report on the production of the City of Shakopee Newsletter. He noted that there are two production alternatives for the Community Development Committee to consider. In-house and contract for service. He also explained that there are several alternatives for the CDC' s consideration in regard to distribution, including the following: 1. Insert in the Shakopee Valley News 2 . Insert in the Shakopee Mint 3 . Stand alone direct mail (Bulk Mail Permit) 4 . Door-to-door distribution He stated that staff is recommending that the Newsletter be contracted and that the distribution method be direct mail. Mr. Stock then shared with the Committee a cost analysis of the various production and distribution alternatives. He noted that the cost difference between in-house direct and in-house mailing was approximately $700. 00. Mr. Stock noted that at the last meeting it was the consensus of the group that they did not want to have business ads in the City Newsletter. Chairman Miller noted that the Committee did not have a problem with public service ads submitted by the City of Shakopee, such as Dial-A-Ride and/or recycling. Mr. Stock noted that if public service ads were placed in the Newsletter, that a portion of the cost of production could be offset from the transit and/or recycling budget. Commissioner DuBois questioned whether or not the City could piggy- back their Newsletter with the Chamber Newsletter. Mr. Stock 11 Minutes of the Page - 3 Community Development Commission February 21, 1990 stated that the Chamber Newsletter is only distributed to Chamber members and that he doubted if they wished to incur any additional cost to have it distributed community-wide. Mr. Stock stated that it would also be unlikely that the School District would want to participate in a joint mailing. Mr. Stock stated that the School District receives a nonprofit bulk rate mailing permit. If the City of Shakopee were to piggyback on their mailing, they would no longer be considered as a nonprofit for bulk rate mailing purposes. Mr. Stock noted that next year the bulk rate mail permit will be useful in distributing the recreation brochure which is currently being distributed by the School District. Mr. Stock stated that he would contact the School District to determine their position on this issue prior to the formal presentation to City Council. Chairperson Miller questioned how many dollars we can expect to receive from the public service announcements. Mr. Stock stated that we could expect approximately $500. 00 per issue. Commissioner Mars questioned if staff would have to write the stories if we contract out for service. Mr. Stock responded in the negative. Commissioner Brandmire questioned if the contracted price included printing. Mr. Stock responded in the affirmative. Brandmire/DuBois moved to recommend to City Council that the appropriate City officials be authorized to negotiate a contract with a firm or individual to produce a four to six page Newsletter that would be distributed direct mail to all households in Shakopee on a quarterly basis. Motion carried unanimously. Mr. Stock explained to the Committee that recent State mandates have increased the City' s processing cost in regard to tax increment financing applications. He noted that new legislation requires the City of Shakopee to publish a map of the proposed tax increment financing district, in conjunction with the public hearing notice. This has increased costs by approximately $800. 00. Mr. Stock stated that the present tax increment financing application fee is $2 , 500. 00. If a project does not proceed following the public hearing, the City does not provide a refund to the applicant. The City of Shakopee also does not have a policy on what time frame the applicant must proceed with the tax increment financing application process. Mr. Stock noted that he is recommending a tiered application fee schedule. He is proposing that an initial $2 , 500. 00 application fee be collected from the applicant prior to any formal City Council or HRA discussion on the proposed development. When the project moves on to the public hearing stage, he is recommending that an additional $2 , 500. 00 be collected from the applicant. If a project has not move forward within six months of the collection of the initial tax increment financing application fee, he is proposing an additional $2 , 500. 00 Minutes of the Page - 4 Community Development Commission February 21, 1990 fee be submitted. Finally, Mr. Stock noted that if the TIF process is not completed within 12 months of the submittal of the initial tax increment application fee, the City would consider the project as terminated. Commissioner DuBois stated that she was concerned that the developer would have to submit $5, 000. 00 prior to the public hearing stage and would have no guarantee that the HRA would approve the project. She questioned if a provision could be added to the policy which provided a refund to the applicant in the event that the project did not proceed following the public hearing. Mr. Stock stated that with the two tax increment financing policies that we have in place, he hoped a project would not get to the HRA without having met the minimum criteria. Generally if a project meets the criteria, he did not think the HRA would deny the TIF assistance. However, he did state that Ms. DuBois ' concern should be recognized somehow in the policy. Commissioner Mars questioned whether or not we could adopt a policy which imposed a percentage fee based on the size of the project. Mr. Stock stated that this would possible but generally speaking the size of the project was not a good indicator of how much staff time is actually utilized in processing an application. Mr. Stock stated that the FMG project required about half the staff time that the Berquist Project has required. The Berquist Project was approximately 1/4 the size of the FMG project. A lengthy discussion then ensued on how the fee should be determined and whether or not a refund should be offered. Mr. Stock requested to have the item tabled so that he could revise the policy based on the information presented by the Committee. DuBois/Mars moved to table the tax increment financing application fee and directed staff to prepare a new policy for the Committee' s consideration at their next meeting. Motion carried unanimously. Mr. Stock stated that the Downtown Committee did not meet in February. Chairman Miller stated that the Park Development Committee has met and that they have a second meeting scheduled for tomorrow night. He noted that the minutes from their last meeting were attached. Commissioner DuBois stated that the City Hall Siting Committee has also met and that they also have a meeting scheduled for tomorrow night at 7 : 00 P.M. She noted that the minutes of the meeting were attached to the agenda. Mr. Miller requested staff to have notices placed in the newspaper regarding the future meetings of the Parks Committee and City Hall Siting Subcommittees, listing the times and locations. Mr. Stock stated that the Rehab Grant Program would be placed on 11 Minutes of the Page - 5 Community Development Commission February 21, 1990 the March 6, 1990 agenda of the HRA. He requested CDC members to be present to support the project and answer questions as presented by the HRA members. Mr. Miller requested staff to distribute a notice of the HRA meeting and copy of the staff memo prior to the HRA meeting. Brandmire/DuBois moved to adjourn the meeting at 6: 30 P.M. Motion carried unanimously. l Note Meeting Time: 5: 00 P.M. TENTATIVE AGENDA Community Development Commission City Hall Council Chambers Wednesday, March 21, 1990 1. Call to order at 5: 00 P.M. 2 . Introduction of New Member - Mike Pennington 3 . Approval of the minutes - February 21, 1990 4 . Economic Development Update: (Verbal) a. Northstar Auto Auction b. Rehab Grant Program c. Meadows 4th Addition d. Hillwood Estates 5. Financial Presentation (Verbal) a. TIF b. Fiscal Disparities c. State Legislature 6. TIF Application Fees 7 . 5th Ave. Project 8 . Subcommittee Reports (Verbal) a. Downtown Committee b. Transportation Coalition c. Park Development - (Minutes Attached) d. Business Appreciation e. City Hall Siting - (Minutes Attached) 9 . Discussion Items (Verbal) a. Stans Project b. 10. Informational Items: a. Business update from City Hall b. City Newsletter (Verbal) c. Federal and State Housing Assistance Programs (Verbal) d. Shakopee Town Square Lighting 11. Other Business a. Next Meeting - Wed. , April 18 , 1990 - 5: 00 PM City Council Chambers b. 12 . Adjournment Please call Barry or Toni at 445-3650 if you cannot make the meeting. 4fri 41 std.•-; . CITY OF SHAKOPEE ` \a'• - INCORPORATED 1870 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612) 445-3650 KO `' • Zr I March 20, 1990 LaVern Johnson, Chairman Shakopee Community Youth Building Committee 311 Shawnee Trail Shakopee, Minnesota 55379 Dear Mr. Johnson: On March 6, 1990 the Shakopee City Council elected to maintain the status quo in terms of the structure of the Shakopee Community Youth Building Committee (CYBC) , recognizing that the CYBC is only entitled to schedule youth activities and that the building schedule should be submitted to the Community Recreation Department one month in advance, Additionally, the Council directed staff to formally outline the City' s expectations regarding maintenance of the building by the CYBC. The following correspondence shall serve as the official memorandum of understanding in regard to building maintenance and designated responsibilities. The CYBC shall be responsible for the following maintenance duties: General housekeeping and cleaning responsibilities associated with the Community Youth Building, including the following areas: a. Restrooms b. Floors c. Windows d. Kitchen Facilities The Shakopee Building Official shall be responsible for all other maintenance items. However, since the building is not inspected on a daily basis by the local building official , the City of Shakopee would request the cooperation of the CYBC in pointing out areas that are in need of repair. For example, if the front door is not shutting properly, we would appreciate a call from a committee member as soon as the problem is noticed so that it can be repaired in a timely manner to avoid further damage. Likewise, if the furnace is not operating properly, a call to the building official in a timely manner would be appreciated. The CYBC does not have the responsibility of repairing items without prior approval from the City building official . Likewise, the CYBC does not have the authority to cause any construction, demolition, repair or remodeling of the electrical system, heating systems, The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER v plumbing system or floor plan of this building without prior consent of the Shakopee City Council . In order for this arrangement to work effectively, it is essential that open communications exist at all times between the Building Committee and the City of Shakopee. I would request that one person from the CYBC be appointed to serve as the liaison between the CYBC and the City in regard to maintenance issues. This, I feel, will avoid problems down the line. I hope that this provides the CYBC with a better idea on what maintenance areas they should be concerned with. I am confident that with open communication between all parties, we can achieve an effective partnership that will meet the needs of Shakopee ' s youth. I would appreciate receiving a formal correspondence from the CYBC acknowledging receipt of this correspondence and designating the appropriate person from the CYBC who will serve as the maintenance liaison between the Committee and the City. If you have any questions regarding the information outlined herein, please fee free to call me. Sincerely, Barry A. Stock Assistant City Administrator cc: Mayor & City Council Judith S. Cox, City Clerk LeRoy Houser, Building Official Dennis R. Kraft, City Administrator • any %1- rave/ IS - City of Shakopee 13 .. �. �� ' K �� 1 POLICE DEPARTMENT +e s. "-,Q` �11OIA< (M 476 South Gorman Street = lG :(0 .'a�I 0:11 'tid.� X11 SHAKOPEE, MINNESOTA 55379 Tel. 612/445-6666 • 47/4,°41411;‘, •NP* NEWS LETTER TO COUNCIL NESO• A' IlL MARCH 16 , 1990 FIRST RESPONDER REFRESHER COURSE - DURING THE MONTH OF FEBRUARY SHAKOPEE POLICE OFFICERS COMPLETED SIXTEEN HOURS OF FIRST RESPONDER CLASS. THIS CLASS IS IN CONJUNCTION WITH THE MN DEPARTMENT OF HEALTH, DIVISION OF EMERGENCY MEDICAL SERVICES DIVISION AND PROVIDED TO US THROUGH ST. FRANCIS REGIONAL MEDICAL CENTERS EDUCATION DEPARTMENT. THE CLASS INCLUDES NEW PROCEDURES , UPDATES IN CURRENT PROCEDURES , AND A REFRESHER OF ALL PROCEDURES. UPON COMPLETION THE OFFICER IS REGISTERED WITH THE STATE OF MINNESOTA AS A FIRST RESPONDER FOR TWO YEARS. THIS CLASS PROVIDES FOR SIXTEEN HOURS OF POST CREDIT AND CONTINUING EDUCATION. F. A. T. S. - (FIRE ARMS TRAINING SYSTEMS) DURING THE WEEK OF FEBRUARY 5 -9 , OFFICERS PARTICIPATED IN FIREARMS TRAINING INSTRUCTED BY ALEXANDRIA VO-TECH. THIS TRAINING PRESENTS COMPUTERIZED SCENARIOS DESIGNED TO TRAIN OFFICERS IN JUDGEMENT OF SITUATIONS AND MEASURE THEIR ACCURACY AND TIMING, EFFECTIVENESS AND APPROPRIATENESS OF THEIR DECISION. WE WISH TO THANK THE AMERICAN LEGION FOR PROVIDING THE FUNDING FOR THIS VALUABLE TRAINING. OUR OFFICERS PASSED WITH FLYING COLORS AND IT SHOULD BE NOTED THAT 4 ATTORNEYS FROM THE SCOTT COUNTY ATTORNEY'S OFFICE PARTICIPATED. DARE - (DRUG ABUSE RESISTANCE EDUCATION) ON JANUARY 22 , 1990 OFFICER BRIAN CLARK IMPLEMENTED THE DARE PROGRAM IN THE SHAKOPEE SCHOOLS. WE ARE GRATEFUL TO THE SHAKOPEE AMERICAN LEGION FOR THEIR GENEROSITY WHICH ENABLED OFFICER CLARK TO RECEIVE TWO WEEKS OF SPECIALIZED TRAINING AT THE ARIZONA REGIONAL TRAINING CENTER FOR DARE. THIS PROGRAM TARGETS 5TH AND 6TH GRADE. COUNTY COMPUTER - OUR DEPARTMENT NOW HAS THE ABILITY TO INTERACT WITH THE SCOTT COUNTY COMPUTER SYSTEM ALLOWING PERSONNEL TO ACCESS COURT DATA, SHERIFF "S DATA, AND OTHER TYPES OF COMMUNICATION WITH SCOTT COUNTY AGENCIES. THIS FEATURE PUTS DATA AT OUR FINGERTIPS QUICKLY MAKING US MORE EFFICIENT AND ACCURATE. RAHR MALTING - WE THANK RAHR MALTING FOR MAKING POSSIBLE THE PURCHASE OF VARIOUS LAW ENFORCEMENT EQUIPMENT INCLUDING A VCR, MONITOR, CAMERA, AND STAND. BCA AUDIT - ON FEBRUARY 16 THE POLICE RECORDS DEPARTMENT WAS AUDITED BY THE BUREAU OF CRIMINAL APPREHENSION. THIS AUDIT CHECKS COMPLIANCE WITH STATE AND NCIC RULES GOVERNING THE USE OF THEIR COMPUTERS. A QUOTE "THIS AGENCY HAS EXCELLENT PROCEDURES AND FOLLOWS NCIC REQUIREMENTS FOR MONTHLY VALIDATIONS. ALL PERSONNEL WERE MOST COOPERATIVE. GOOD JOB! " (SEE ATTACHED LE'T'TER) go c.SEzcrE nzotget NEWS LETTER TO COUNCIL 3 CITIZEN LETTER - PLEASE NOTE THE ATTACHED LETTER FROM CATHY SCHIMEK DESCRIBING HER TRAFFIC ACCIDENT WHERE HER VEHICLE CONTAINING 2 SMALL CHILDREN ROLLED FROM THE DRIVEWAY. THE VEHICLE WAS RUNNING WITH THE TRANSMISSION ENGAGED. THE VEHICLE WAS MOVING OUT OF CONTROL AND MS. SCHIMEK WAS INJURED BY THE VEHICLE AND UNABLE TO REGAIN CONTROL OF IT. MR. DEAN STRUCK CAME TO HER ASSISTANCE AND WAS ABLE TO STOP THE VEHICLE. MS. SCHIMEK THANKS MR. STRUCK AND OFFICER RAY ERLANDSEN FOR THEIR ASSISTANCE AND KINDNESS. (SEE ATTACHED LETTER) EMPLOYEE INJURY - OUR LAST SIGNIFICANT LOSS OF TIME DUE TO INJURY ON THE JOB WAS OCTOBER OF 88. (1. 5 HRS IN SEPT. 89) OTHER TRAINING OFFICER DAVE NELSON RECENTLY COMPLETED THE DWI 1990 OVERVIEW OF CHANGES OF LAWS. IT ADDRESSED DEFENSE PROSECUTION, NEW LAWS AND CURRENT UPDATES. OFFICER BRIAN KOCH HAS SUCCESSFULLY COMPLETED A WEEK OF INTOXILYZER TRAINING AND IS NOW CERTIFIED AS AN INTOXILYZER OPERATOR. INCIDENT HIGHLIGHTS: 02-02-90 INVESTIGATION OF MISUSE OF FEDERAL FOOD STAMPS. ARREST 2 MALES. 02-03-90 POSSESSION LOADED HANDGUN IN MOTOR VEHICLE. ARREST 2 ADULT MALE 02-05-90 ASSIST THE SOUTHWEST METRO DRUG TASK FORCE ON SEARCH WARRANT. TASK FORCE SEIZED NARCOTICS, PARAPHERNALIA, AND GUNS. 02-07-90 INVESTIGATION OF TOM THUMB EMPLOYEE THEFT OVER $5 , 000 LOSS. CHARGES PENDING FOR 1 ADULT FEMALE. 02-07-90 ARREST 1 JUVENILE MALE FOR POSSESSION MARIJUANA IN THE SHAKOPEE SR. HIGH SCHOOL 02-09-90 ARREST 1 JUVENILE MALE FOR POSSESSION MARIJUANA IN THE SHAKOPEE SR. HIGH SCHOOL 02-13-90 REPORT OF CHECK FORGERY IN PROGRESS AT MARQUETTE DRIVE-UP BANK. ARREST 1 ADULT MALE. (WE COMMEND OFFICERS BISEK, CLARK, SCHERER, AND POOLE FOR A GREAT TEAM EFFORT AND IMMEDIATE APPREHENSION ! ) 02-14-90 INVESTIGATION OF CRIMINAL SEXUAL CONDUCT, JUVENILE FEMALE VICTIM. CHARGES PENDING ON 1 ADULT MALE. PAGE 2 NEWS LETTER TO COUNCIL 3 02-14-90 FRAUD - LOCAL TRAVEL AGENCY RECEIVED MONIES FROM CUSTOMERS BUT FAILED TO FULFILL ARRANGEMENTS. UNDER INVESTIGATION. 02-23-90 PULLMAN CLUB BURGLARY - OFFICER ARE INVESTIGATING BURGLARY OF PULLMAN CLUB. LOSS OF CASH. 02-26-90 SWEENEY SCHOOL REPORTS THEFT OF WALLET FROM CLASSROOM. ALSO SUSPICIOUS PERSON IN BUILDING. 02-26-90 SACS ELEMENTARY SCHOOL REPORTS THEFT OF WALLET FROM CLASSROOM. (SIMILAR INCIDENTS IN PRIOR LAKE) 03-01-90 POSSESSION OF MARIJUANA IN MEMORIAL PARK, ARREST 1 JUVENILE FEMALE 03-02-90 RESIDENTIAL BURGLARY - LOSS OF SAFE CONTAINING VARIOUS DOCUMENTS AND LARGE AMOUNT OF CASH. WE COMMEND OUR OFFICERS FOR A GREAT TEAM EFFORT RESULTING IN THE ARREST OF 1 ADULT MALE, 1 JUV MALE AND 1 JUVENILE FEMALE AND THE RECOVERY OF A SUBSTANTIAL AMOUNT OF CASH AND NARCOTICS. 03-05-90 STUDENT OUT OF CONTROL AT JUNIOR HIGH SCHOOL. 03-07-90 RESIDENTIAL BURGLARY ON COUNTY RD 83 , DAMAGE TO DOOR FRAME. 03-07-90 PERKINS RESTAURANT MANAGER WAS ASSAULTED BY A CUSTOMER. ARREST 1 ADULT MALE. 03-12-90 MARQUETTE BANK OF SHAKOPEE REPORTS A FORGED PAYROLL CHECK 03-12-90 HOLIDAY STATION REPORTS RECEIVING A COUNTERFEIT $20. 00 BILL 03-12-90 HOLIDAY STATION SUSTAINED A THEFT OF MONEY FROM A CONDOM MACHINE. 03-13-90 MINNESOTA BODY AND EQUIPMENT ON E. HIGHWAY 101 REPORTS THE THEFT OF A 1990 HAWK ELDORADO CAMPING BUS VALUED AT OVER $35, 000. 00 PAGE 3 NEWS FROM THE DESK OF BARNEY CLARK THE DARE PROGRAM BEGAN ON JANUARY AFTER I COMPLETED WEEKS OF TRAINING AT THE ARIZONA REGIONAL TRAINING CENTER FOR 61 v,� .o:. Tcw DARE IN MESA ARIZONA. (JAN. b—IS)- `'}`(+� �'i'a' � �o�SaQ� �S DARE .I5 NOW IN ITS ETH WEEK WHERE WE ARE: DISCUSSING tSELF- ESTEEM AND THE ROLE IT PLAYS ON A PERSON BEING SUSEPTAF;LE TO THE USE OF DRUGS. THE PROGRAM IS GOING AS PLANNED AND IDEAS ARE BEING DISUSSED FOR THE GRADUATION CEREMONIES IN MAY. THE WINTER OFFICER FRIENDLY PROGRAM WAS JUST COMPLETED OVER THE LAST 3 WEEKS. APPROXIMATELY 1, 000 STUDENTS GRADES K THRU 4TH PARTICIPATED IN A K-9 DEMONSTRATION WITH KING AND DEPUTY MUELKEN OF THE SCOTT COUNTY SHERIFFS DEPARTMENT. TWO LECTURES WERE GIVEN TO THE SHAKOPEE SENIOR HIGH FAMILY LIFE CLASS' S. DOMESTIC LAWS AND VIOLENCE WAS DICUSSED WITH SENIORS AND JUNIORS IN FEBRUARY. I SPOKE TO A CHEMICAL DEPENDENCY CLASS AT THE SCOTT COUNTY COURTHOUSE IN FEBRUARY. A HALF—HOUR PRESENTATION WAS GIVEN ON THE POLICE ROLE IN ALCOHOL ARRESTS, IE; JUVENILE, DWI. SHAKOPEE PD WILL BE PARTICIPATING IN THE SND ANNUAL KIDS FEST AT THE SHAKOPEE TOWN SQUARE IN CONJUNCTION WITH TV 11 HEALTH FAIR. WE WILL BE HAVING A BOOTH THAT WILL DISPLAY DARE AND OFFICER FRIENDLY MATERIAL. SHAKOPEE PD WILL ALSO PARTICIPATE IN THE COMMUNITY ACTION AGENCIES "PACER' S LETS PREVENT ABUSE" PUPPET PRESENTATIONS THAT IS BEING FORMED FOR NEXT FALLS SCHOOL YEAR. THE PROGRAM IS DESIGNED FOR K-3RD GRADES AND I WILL BE ATTENDING A CLASS IN MARCH TO ASSIST WITH THE PROGRAM. I WILL ALSO BE GOING TO THE HEADSTART PROGRAM AT ST MARKS SCHOOL TO DO A MINI—OFFICER FRIENDLY PROGRAM FOR THE PRE— SCHOOLERS. THATS ALL FOLKS! ! BARNEY • ` ii\N C) 1oo LiO O L � A. Were there discrepancies found during this Audit that require this agen 3 to take appropriate steps to ensure that standards are met? [ ] YES [ ] NO B. If there were discrep ncies found, were they serious in nature? [ ] YES [ ] NO Action to correct these discrepancies is necessary. The agency is requested to correct these discrepancies and to send correspondence to the Department of Public Safety, Office of Information Systems Management by . Such correspondence should detail what corrective measures have been taken . The Audit Staff will follow up as necessary if the aforementioned date expires before correspondence is received . • V. -ADDITIONAL REMARKS : =fora,. i&, � /h-vZiG✓G1_ '' "-- a / ^.c-90-u ^� l-ekei.,_ r /- / 4.- , 16% (-I' (P4r Send all correspondence to : Department of Public Safety Office of Information Systems Management 1246 University Ave St. Paul , MN. 55104 ( 612 ) 642-0670 s/ Ol c) NOIS`M Auditor 4 ' ss • . - 1 . . 13 II 3ii0. i9n , 1 o u_)hcw-\ i 4 rr NCcrn er r►--). 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I _ _ _z _I • 1 p- af' oma_., : a.:r C`-�'---0-fa _ '\- -e__Q_— -'vt,y _ �. ( , � _ - � � SSU� - 11�� s!�_�-z e__ _ _ tentol-_ _ _ __ 7-ke- -,30 4_ _ )140.0_,r. LAO Our) C.J2X/Y7\ cL _ � — - ' '_- `� � �/"_-.~. ___' _-___ ' �x��`-~ ' xz3-��~-`- -_ '__.--. _'--- - ._ __--_'_- '-._- .54,a_f&io_,_e_ /, ` �'�� 3'��- - . - TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE, MINNESOTA MARCH 20, 1990 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Liaison Reports from Councilmembers 4] Mayor' s Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *7] Approval of Minutes of March 6, 1990 8] Communications: *a] Judson Kenyon, Community Action Agency, re: installation of air conditioning at Eagle Creek Town Hall ' b] Gayden F. Carruth, School Dist. 720, re: working together in a cooperative, proactive manner 9] 7 : 30 P.M. Public Hearings: a] Proposed assessments for public improvements to: - Alley in Block 81 - Alley in Block 55 - Alley in Block 102 - Alley in Block 7 - Market Street from 1st Avenue to Bluff b] Vacation of Easements for Outlot A and Lot 8 , Block 1, Canterbury Park 1st Addition 10] Boards and Commissions - Planning Commission a] Amendment to Shakopee Valley Square Planned Unit Development to allow for a Mini Golf Course at 1251 East 1st Avenue - Res. No. 3207 b] Approval of preliminary and final plat of Hillwood Estates, located south of Vierling Dr. and east of CR-79 (across from Glen Ellyn Add'n. ) - Res. No. 3208 TENTATIVE AGENDA March 20, 1990 Page -2- 10] Boards and Commissions continued: c] Approval of the preliminary and final plat of Canterbury Park 4th Add'n. , located at CR-83 and Secretariat Drive - Res. No. 3209 d] Approval of the preliminary and final plat of Valley Park 8th Add'n. , located south of Valley Industrial Blvd. North and west of Citation Drive - Res. No. 3210 e] Approval of the final plat of The Meadows 4th Add'n. , located south of 11th Ave. and east of CR-79, Res. 3211 11] Reports from Staff: *a] Resignation of Bernice Lebens *b] Resignation of Loyola Marschall c] Janitorial Services *d] Authorize Hiring a City Planner *e] Purchase of Smoke Extractors for Fire Dep't. *f] Purchase of Automatic Nozzles for Fire Dep 't. g] Downtown Streetscape Project - Dennis Schmitt Assessment Appeal h] Appointments to Community Youth Building Committee i] Board of Review - May 8 , 1990 *j ] Fourth Avenue Sanitary Sewer - Dr. Adams ' petition k] City Administrator Automobile Allowance 1] Approval of Bills in Amount of $339 , 704 . 30 m] Housing Code Inspector Position 12] Resolutions and Ordinances: *a] Res. No. 3206, Establishing Municipal State Aid Highways 13 ] Other Business: a] 0amu�_ , -e_z-- d] 14] Adjourn Dennis R. Kraft City Administrator I OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 6, 1990 Mayor Laurent called the meeting to order at 7: 00 PM with Councilmembers Clay, Sweeney, Vierling, Zak, Wampach and Mayor Laurent Present. Also present were David Hutton, Public Works Director; Dennis Kraft, City Administrator; Barry Stock, Assistant City Administrator; Judith S. Cox, City Clerk and Julius Coller, City Attorney. Approval of Agenda The following items were added to the agenda under Other Business: 15b. Youth Building Committee Application 15c. Satisfaction of Mortgage for Valley Health Property 15d. Shakopee Community Services Annual Report 15e. Joint meeting of Council and SPUC 15f. Shiely - Water disposal into Minnesota River 15g. Executive Session Vierling/Clay moved to approve the agenda as amended. Motion passed unanimously. Recess for HRA meeting at 7 : 12 . Meeting reconvened at 7 : 56. Mayor Laurent introduced and welcomed Tom Steininger as the new Chief of Police. Liaison Reports from Council Members: Zak reported that he had received a call that Shiely had dumped 1, 000, 000 gallons of water into the Minnesota River. There is a possibility that Prior Lake will be wanting some of Shakopee' s water resources. Laurent suggested that this item be moved to an agenda item under Other Business. Sweeney said he had the same concerns as Zak regarding Shakopee ' s water. He also addressed the issue of county fiscal disparities: For the County as a whole, there was a net gain in 1989 of 2 , 273 , 282 . 00 The county had gotten back 150% of the dollars that have left the county. If auditor error was taken into consideration, he believed that there would be a general upward slope in 86-87-88 . The Murphy's Landing agreement allows the Council to have a voting membership on the Board. He had been appointed that member and felt there was a conflict of interest. Possibly that voting seat should be left empty. Attorney Coller suggested that each time a questionable item came up, Sweeney should excuse himself from the vote. Laurent felt that Staff should explore the agreement with Murphy' s Landing and bring it back to the Council. Vierling noted that the school superintendent and Chairman of the School Board were at the Proceedings of the March 6, 1990 Shakopee City Council Page -2- Legislative hearing for TIF and choose not to testify as our policy is more restrictive than what the state is looking at. Wampach noted that Mr. Kraft had attended the SPUC meeting last night and that Mr. Heller of Heritage Development had been there regarding the water crossing. A meeting with Mr. Kraft will be needed to settle it. Mayors Report: Mayor Laurent reported that the Resolutions of Cooperation have all been delivered. He could not make the Jackson township meeting and the resolution had been mailed. The resolution had been presented to the School Board on February 26th. Recognition by City Council Members of Interested Citizens: None Approval of Consent Business: Vierling/Zak moved that the Council approve the consent business with the exception of Minutes of Feb. 20, 1990 and item lob. Motion passed unanimously. Approval of Minutes of February 20, 1990. : Laurent noted that the name Davis (David) on page 1 be corrected and also that he did not abstain from approval of the minutes as noted on page 2 . Vierling/Clay moved that the Council approve the minutes of the February 20, 1990 meeting as corrected. Motion passed with Wampach abstaining. Western Gas Utilities, Application for Pipeline Routing Permit: Vierling/Zak moved to receive and file the notice of a public meeting to be held on March 14 , 1990 at the Jackson Township Hall on the application of Western Gas Utilities, Inc. for Pipeline Routing Permit Pursuant to Partial Exemption from Pipeline Route Selection Procedures. (Approved under consent business. ) Request for Street light by Gary Janisch : Hutton felt that these items should be submitted to Council before time is spent on them. Chief Steininger felt that there was adequate lighting at the site per his letter of Feb. 28th to Mayor Laurent. Vierling/Sweeney moved that the correspondence be received and filed. Motion passed unanimously. City Newsletter: Stock reported that there were several possible methods of distribution and production. He outlined some of the various options as listed in his memo. Vierling stated that she was against the newsletter as she did not feel it was a good idea to spend the additional dollars at this time. Clay agreed and added that the Council needed to direct Staff to look at a 5-10% cut in the budget for the year, this will be a non-recoverable cut as there is a potential for a much larger deficit in the next State biennium. The potential Homestead Agricultural Credit Aid cut would be a significant revenue reduction for Shakopee. Laurent felt a newsletter was needed, but not mandatory at this time. Vierling 7 Proceedings of the March 6, 1990 Shakopee City Council Page -3- noted that excellent, accurate coverage is included in the newspaper. Zak felt that the problem with the newspaper coverage was that citizens needed to buy it to be informed. He suggested tabling the action and investigating more inexpensive methods--possibly do it in City offices. Stock agreed that $700. 00 would be saved by doing it in City offices, but Staff time was the problem. Zak suggested the information for the Council meetings could be distilled. Sweeney then suggested that there were two main issues: 1. Communication to the taxpayers 2 . Do we want to take 3 , 450. 00 out of the contingency fund? He would rather conserve now and reconsider this later. Clay suggested that possibly someone from the community could be hired to produce the newsletter on City equipment. Vierling/Zak moved that the Staff come back with further options closer to budget time so the newsletter can be reconsidered then. Motion carried unanimously. Tahpah Park Lights: Hutton reported that the Softball Association had requested that the City contribute an amount of money towards the lighting at Tahpah Park. Various organizations have identified a total of 60, 000. 00 for the project. This means that the Association is short approximately 24 , 190. 00. They think they can raise another 8, 000. 00 which leaves a short fall in the amount at 16, 000. 00. Zak asked about the commitments to the Park Reserve Fund and Hutton said that they do not draw down on that every year. Stock added that 60% was for development and 40% was for acquisition. Mr. Muenchow came forward and stated that there is no guarantee that this will be repaid, but he has every reason to believe it will . Sweeney/Vierling moved that the Council direct the appropriate Staff to prepare and execute an agreement as approved by the City Attorney between the City of Shakopee and the various organizations of the Tahpah Park Lighting Committee to cover a loan for installing lights at Tahpah Park for a maximum of $20, 000. 00 to be reimbursed to the City within 3 years without interest. Motion passed unanimously. Sweeney/Wampach moved that the Council award the contract for installing lights at Tahpah Park to the low bidder, A & B Electric, for a total amount of 84 , 190. 00 and direct the appropriate City officials to execute the contracts. Motion passed unanimously. It was decided that if additional items of expense came up, it should be brought back to the Council . Cost overruns on Police Department Remodeling: LeRoy Houser reported that he did error in procedure he did go ahead and authorize work to be done because of coordination of contracts. He felt a program was needed to maintain the buildings. Laurent felt that maintenance items needed to be done within the next year need to be identified. Proceedings of the March 6, 1990 Shakopee City Council Page -4- Vierling/Wampach moved that the Council pay the overruns in cost for the Police Department Remodeling. Motion passed unanimously. Capital Equipment Purchases for Fire Department: Vierling/Zak moved to purchase hose from Minnesota Conway Fire & Safety in the amount of $4, 928 . 00. (Approved under consent business. ) Raymond Erlandsen pay rate change to Top Patrol: Vierling/Zak moved to increase Officer Raymond Erlandsen' s pay to a monthly rate of, Step 4 , $2 , 819 . 39 effective March 4 , 1990. (Approved under consent business. ) Probation Termination for Engineering Tech II: Vierling/Zak moved to terminate the probationary status of Jeffrey Swenson effective January 5, 1990 . (Approved under consent business. ) U.S. Compensation of Mayors Deferred Compensation Alternative: Vierling/Zak moved to authorize the proper City officials to execute an application for Metropolitan Life for providing investment options within the U.S. Conference of Mayors Deferred Compensation Program. (Approved under consent business. ) Camp Courage Wagon Train: Vierling/Zak moved to 1) Authorize the appropriate City officials to provide a water supply at Murphy' s Landing on June 20, 1990 ; 2) Authorize the appropriate City officials to provide necessary police assistance as they pass through Shakopee, 3) Direct the appropriate City officials to send a correspondence to the Camp Courage Wagon Train officials, stating our willingness to provide the necessary assistance as they pass through our community and designating Barry Stock as the City representative, designated to work with the Camp Courage Wagon Train officials. (Approved under consent business. ) Recess: 8 : 50 Reconvene: 8 : 02 Street Light on Shawnee Trail : Hutton reported that per Council directions, he had obtained an estimate from the Public Utilities Commission for installing a street light at the end of the cul-de-sac on Shawnee Trail. The cost would be 1, 065. 00 which would come from the General Contingency Fund. He has driven the area and felt that there should be a light installed, the area is dark and the cul-de-sac is 800 ' long. Wampach/Vierling moved that the Council authorize the appropriate City Staff to inform Shakopee Public Utilities that the City of Shakopee requests that a street light be installed at the end of Shawnee Trail for a total cost not to exceed 1, 065 . 00. Funds for this should be taken from the contingency fund only if all other possible sources are not available. The capital improvement fund was suggested as a possibility. Motion passed with Sweeney voting nay. Proceedings of the g March 6, 1990 Shakopee City Council Page -5- Herb Hafner, President of the Shakopee Townhome Association, came forward and stated his reasons for requesting installing a street light on the cul-de-sac: 1. Dark area 2 . Next light one block away. 3 . No other light 4 . Between railroad track and cul-de-sac 5. Dangerous at night 6 . Vandalism 7 . Lovers Lane 8 . Youth parties. Policy on Improvements within Private Developments: Hutton reported that per Council directive, Staff has researched and prepared a policy regarding improvements made by a developer outside the boundaries of the plat or project area. The City Attorney and Staff have discussed this and have determined that the City should not be requesting improvements that extend beyond the boundaries of the plat and are of no benefit to that development. Wampach/Vierling moved that the Council concur with the City Attorney's position that developers not be required to extend public improvements beyond the project limits of new plats. Motion passed unanimously. Discussion followed on the request by the developer of Heritage Place 2nd Addition for reimbursement of his cost to extend sewer & water across Vierling Drive. The extension was requested by the City Engineer. Hutton said the request had been made from an engineering standpoint as the only way to get the crossing in without tearing up the road. Clay felt that the Council should reconsider the decision to not pay the developer the extra costs involved in jacking the sewer main crossing across the street. Hutton reminded the Council that there were two separate issues here-sewer and water. Vierling said that she would be reluctant to bring the issue back. Clay said he had asked specifically if it was in the developers agreement and Hutton said it was. Hutton answered that the developers agreement merely says the utilities will be installed and reimbursal was not part of the agreement. The City cannot recoup costs from the property owners to the south (when they are developed) as proper 429 procedures were not followed. Appointment to Ad Hoc Downtown Committee: Vierling/Zak moved to appoint Duane Wermerskirchen to the Ad Hoc Committee. (Approved under consent business) . City Planner Position: Kraft reported that 25 applications were received. Six candidates had been screened out, but Shakopee ' s salary range was lower than what many were presently receiving. They had conducted a telephone interview with a candidate living in Arizona and it had gone well, although a personal meeting would be necessary. The candidate had requested that Shakopee pay one half of the cost of the air fare and if he should accept the job, the other half will also be reimbursed. Sweeney/Wampach moved that the Council authorize Staff to reimburse the City Planner finalist initially up to $200 . 00 for airfare expenses. Motion passed unanimously. Proceedings of the March 6, 1990 Shakopee City Council Page -6- Resignation of Planning Intern: Kraft explained that Janelle Szklarski had resigned her position as Planning Intern to accept a position in Elk River. Wampach/Vierling moved that the Council accept the resignation of Szklarski. Motion passed unanimously. Valley Industrial Blvd. North Engineering Services: Vierling/Zak moved to authorize the appropriate City officials to execute the extension agreement with Orr-Schelen-Mayeron & Associates, Inc. , for professional services associated with designing Valley Industrial Blvd North for a total estimated fee of $25, 000. (Approved under consent business. ) Scott County Transportation Coalition: Hutton explained that since 1986, Shakopee has contributed 10, 500 to the Scott County Transportation Coalition for lobbying efforts associated with the three main transportation projects in Scott County. The coalition meets every other Thursday and the Council is welcome to attend. Vierling asked if the $18, 000 was the lobbyist' s salary and Hutton said that amount was for 2 lobbyists. Wampach/Vierling moved that the Council authorize the appropriate City Staff to pay the Scott County Transportation Coalition a sum of 10, 500 representing the City of Shakopee' s annual contribution to this organization. Motion carried unanimously. Expenditure Monitoring: Kraft said that a work session was needed and he suggested March 20th at 6 PM. The Council decided to change the time to 5 PM. Wampach felt that a goals and objectives session was needed. Wampach/Clay moved to schedule a work session for 5 PM on March 20, 1990 to discuss budgeting and financial practices currently employed by the City. Motion carried unanimously. Employment Agreement for City of Shakopee: Kraft explained that this was an amended agreement. Vierling questioned the vacation/meeting, allowance. She suggested it be changed to read "15 vacation days and 5 meeting days. " Sweeney/Clay moved that the Council adopt the employment agreement as presented and amended and direct the City Clerk to effectuate the agreement. No second to motion. Motion passed unanimously. Approval of Bills in the Amount of 19 , 513 . 16 : Sweeney asked if there were any bills included that were not budgeted or previously approved by Council . Kraft answered that all were budgeted. Proceedings of the March 6, 1990 7 Shakopee City Council Page -7- Sweeney/Clay moved that the Council approve the bills as written for payment in the amount of $19 , 513 . 16. Motion carried unanimously. City Vehicle Policy: Vierling/Zak moved to direct staff to prepare a revised vehicle policy and bring back for Council discussion. (Approved under consent business. ) Gravel Streets: Hutton said that in September of 1988, Council had directed Staff to prepare a report to upgrade the gravel streets in urban Shakopee. The concern had been with high maintenance, dust problems and erosion. He indicated the unimproved roads on a map and explained that some were vacated and that the alleys were not included. Storm sewers were not specifically addressed. He explained the design criteria. Driveways, aprons, subcutting and utility costs were not included. He had prepared a 5 year plan for up-grading and felt it would be best to break it up into several projects. Without storm sewers the cost would be $70. 00 per running foot (700, 000. 00) With storm sewers the cost would be 90-100 dollars per running foot (1 , 000, 000. 00) . He felt these numbers were low and there would be other expenses. Sweeney felt that the estimate would probably be under the figures a great deal. Hutton outlined the five year plans as follows: 1990: Adams & 4th, 1991: Second Avenue East of Fillmore, 1992 : Pierce & 2nd Avenue, 1993 : Bluff Avenue, 1994 : Brook Lane area. Options suggested were: Study in greater detail later in a feasibility study, Zonal assessment is a possibility, an established amount could be used, a 25% assessment rate could be used, or not assess any of it and take it all out of the General Fund. A public hearing will be needed on each project. Wampach felt guidelines (on who will pay for what) were needed. Hutton said that many of the water services should not be as they are presently. These issues will need to be resolved. Sweeney said this is the oldest section of town and assessments may place serious financial burdens on residents. Zak asked if there were provisions for expanding payment methods for other as well as senior citizens. Kraft said he was not aware of any. Hutton suggested one option was to vacate some of these gravel roads, although a public hearing would be needed. Cox said when a road was vacated, it goes back to the abutting property owners. Kraft felt the probability of getting federal funds for this project were unlikely. Hutton said the streets need to be upgraded. The cost is high, but everyone who is assessed has the option to pay back in 10 years. Laurent said that the improvements would be a benefit to the property owners. Possibly a policy should be adopted before the issue is before the Council . Sweeney said a time frame was needed and he is reluctant to vote for the resolution as it almost commits the Council to setting the 1st stage this year.Hutton said this does not lock the Council into anything--it is just a plan and guideline to use. Target dates can be switched around. Sweeney/Wampach moved that the Council adopt Resolution 3187 , a resolution accepting the feasibility report for upgrading all Proceedings of the March 6, 1990 Shakopee City Council Page -8- gravel streets in urban Shakopee and adopts this report as a policy for Staff to follow in future Capital Improvement Plans. Motion carried unanimously. Agreement for Upper Valley Drainage Project: Hutton explained that the plans as submitted have been done for some time. MN/DOT has agreed to pay approximately 14 . 6% of the Upper Valley Drainage Project (84 , 921. 00 of total cost of 581, 655. 00) . In addition MN/DOT will be paying 8% of engineering fees and a contingency, for a total amount of 100, 715. 36 from MN/DOT. Clay/Wampach offered Resolution 3203 , authorizing the City of Shakopee to enter into an agreement with the MN/DOT for the Upper Valley Drainage Project, phase II (from 4th Avenue to the MN River) Project No 1987-5A, and moved its adoption. Motion carried unanimously. Clay/Wampach offered Resolution 3204 , a resolution approving plans and specifications and ordering the advertisement for bids for the Upper Valley Project-Phase II (from 4th Avenue to the MN River) , Project 1987-5A, and moved its adoption. Motion carried unanimously. 1990 Budget Calendar (tentative) : Kraft said that the Council is not really involved until August 23rd. Sweeney felt that the Council needed to be involved before August 23 in order to supply any necessary input before it is too late to matter. Kraft said that he did not receive State notice of aid before August. Sweeney felt that the budget request needed to be reviewed in order to eliminate any deadwood. Kraft suggested the middle of July for a possible session on this. It was decided to meet before July 9th to discuss the budget for 1990. Youth Building Committee: Four candidates had applied for the three available openings. Interviews will be conducted later this week. Vierling/Wampach moved that Gary Lindstrom be nominated for the position on the Shakopee Youth Building Committee. Motion carried unanimously. Discussion took place on the issue of cut-off dates for these applications. Satisfaction of Mortgage for Valley Health Property: Cox reported that originally these were commercial development bonds, the full amount has been paid and the City needed to execute a satisfaction of the mortgage. Sweeney/Vierling moved that the Council authorize the proper city officials to execute the Satisfaction of Mortgage on the Valley Health Properties dated March 1990. Motion carried unanimously. Community Services: Steve Clay distributed the 1989 annual report. He noted that participation has risen dramatically. The financial Proceedings of the March 6, 1990 Shakopee City Council Page -9- report shows that 46% of the revenue came from fees, 27% from the City, and 27% from the school . Concerning the expenses, 84% was for salaries (there were many volunteers) and 16% was for supplies. Vierling/Sweeney moved that the Community Services 1989 Annual Report be received and be filed. Motion carried unanimously. Joint Meeting of Council and SPUC: Wampach suggested the joint meeting take place Monday, May 7th at 7: 00 PM after the SPUC Meeting. Wampach said two things needed to be considered: Health insurance for Public Utilities Employees, and when a City employee passes away, should the City send flowers, condolences, or fly flag at half mast? Laurent suggested a letter of condolence. Kraft said it should be decided which of these options is/is not legal . Shiely: Water disposal into Minnesota River: Zak said that Shiely had been dumping water into the Minnesota River. This should be looked into. Regarding the Prior Lake issue, he felt Shakopee would be willing to share it' s water only if it's own needs were met. Clay said decisions needed to be made if the problem arose, such as how much should be charged per gallon, also the drainage way should be completed first. Sweeney/Wampach moved to recess to an executive session to discuss labor negotiations. Motion carried unanimously. Meeting recessed at 11: 10 P.M. Councilmembers met in executive session. Zak/Vierling moved to re-convene. Motion carried unanimously. Cncl. Wampach asked for clarification of the increase in salary for Ray Erlandson. The City Administrator responded. Zak/Sweeney moved to recess to discuss a personal matter. Motion carried unanimously. Mayor Laurent re-convened the City Council meeting. Clay/Vierling moved to adjourn to Tuesday, March 20, 1990 at 5: 00 P.M. Motion carried unanimously. Meeting adjourned at 12 : 45 A.M. Vti4 .4 , 72/X: Judith S. Cox (ty Clerk Sharon Storholm Recording Secretary 44A2,0-. 7ct COMMUNITY Corporate Officers: Haroldm TrenVice Chairperson person Richard Graham-Vice Chairperson Denise Parrish-Secretary/Treasurer 111,111m1 If ` vi ' Mary F. Sullivan-Executive Director AGENCYFebruary 28 , 1990 Dennis Kraft, Administrator City of Shakopee 129 East First Avenue Shakopee, MN 55379 Dear Mr. Kraft, I am writing in regard to the Eagle Creek Town Hall which the City of Shakopee leases to Scott-Carver-Dakota Community Action Agency, Inc. for the operation of the Eagle Creek Thrift Shop. This arrangement has covered the past eleven years. Due to the ever increasing scope of operations each year in terms of number of volunteers, volume of business and hours of operation, we are considering the installation of air conditioning for the building. I have received price quotes from two area businesses for installing a unit which would utilize the existing furnace and air duct system. The format would require the installation of a cooling unit on a pad on the south side of the building and the appropriate fluid lines in the furnace area. Both contractors have indicated it would require a minimum of alterations to the building. SCDCAA would pay for all installation costs. It would be appreciated if you would review our request, and if the city should approve this modification to your building, we would proceed upon notice from you. Additionally, I would be available to meet with either you or the city council to explain more fully the request and our Thrift Shop operation. Thanking you in advance for your assistance on this matter. Respectfully yours, (-72l Judson Kenyon Program Manager STAFF REVIEW: The Building Official , Leroy Houser, has reviewed the request with Mr. Kenyon and recommends approval of the request . RECOMMENDED ACTION: Approve the request from Judson Kenyon, Community Action Agency, to install air conditioning at the Eagle Creek Town Hall , at no cost to the City. 911, Shakopee Public Schools Independent School District No. 720 District Office Joan Lynch,Chair 505 S. Holmes Street James Sorensen,Vice Chair Shakopee, Minnesota 55379 Suzanne Van Hout,Clerk (612) 445-4884 Janet Wendt,Treasurer Jane Carlson,Director James O'Brien,Director Gayden F.Carruth,Ph.D.,Superintendent of Schools Steven Johnson,Director Ronald E.Ward,Director of Administrative Services Robert Martin,Director of Business Services March 9, 1990 MAR 1 41990 CITY OF SHAKOPEE Shakopee City Council Shakopee City Hall 129 1st Avenue East Shakopee, Minnesota 55379 Dear Council Members: Your January 16 resolution encouraging cooperation among the governmental entities of Northern Scott County was presented to the Board by Mayor Laurent in a work session on February 26 and officially read into the minutes of the school district at the regular meeting held on March 5, 1990. The Board asked that I convey their appreciation to you for your initiative in expressing the desire and need for the policy bodies to work together in a cooperative, proactive manner. They look forward to a continued positive working relationship. Positive actions, such as this resolution and the establishment of a council member liaison to the School Board, seem to be taking the policy bodies in the direction of significantly improved communications. Please know that it is the intent of the Independent School District 720 School Board to work with the City Council, the County Board of Commissioners, and the Jackson and Louisville Township Boards to seek solutions which will mutually benefit the residents of our communities. Sincerely, prpietri) r1 6itilAztjt) Gayden F. Carruth Superintendent of Schools Recommend Action: Receive and file the letter from Gayden F. Carruth, Supt. of School Dist. 720 , dated 3/9/90 regarding working together in a cooperatives proactive manner. -- A Tobacco-Free School District An Equal Opportunity Employer "Pao/ MEMO TO: Dennis Kraft, City Administrator SL)111.1L/ FROM: Dave Hutton, Public Works Director SUBJECT: Market Street and Various Alleys Project No. 1988-6 DATE: March 14 , 1990 INTRODUCTION: Attached is Resolution No. 3071 adopting the special assessments for the Market Street and Various Alleys Project for City Council consideration. BACKGROUND: This project consists of constructing Market Street, between 1st Avenue and Bluff Avenue, and also paving four alleys. It is actually five separate projects that were combined into one bid. On February 20, 1990 the City Council of Shakopee adopted Resolution No. 3199 which sets the date for the public hearing on the special assessments for March 20, 1990. There will actually only be one public hearing, but staff will give 5 separate presentations on the 5 individual projects. Council may wish to solicit public comments on each project prior to moving on to the next presentation. The following summarizes the project costs and assessment calculations used on each project. Alley in Block 81 The total project costs for this project are summarized below: Construction Costs $13 , 055. 36 Engr./Admin. Costs $ 2 , 866. 22 Total Project Costs $15,921.58 Of this amount, only $6, 477 . 63 is assessable. The remainder of the project costs were for storm sewer that was added to the project during the design phase and which City Council directed should be funded out of the Storm Sewer Utility Fund. The feasibility report recommended assessing the project based on the front footage of all properties abutting the alley. The total frontage is 600 feet. The corresponding assessment rate is $10.79 per foot or about 8% higher than estimated. The feasibility report estimated the assessment rate to be $10. 00 per foot. The higher costs than estimated were mainly due to the fact that the small quantities associated with this project resulted in higher bid prices. The main bid item that raised the project costs was the asphalt, which was $42 . 00 per ton in the bid but was estimated at $25. 00 per ton. Alley in Block 55 The total project costs for this project are summarized below: Construction Costs $4 , 811. 83 Engr./Admin. Costs $1, 056. 24 Total Project Costs $5,868.24 The feasibility report recommended assessing this project to all property owners abutting the alley on a per front foot basis. The total front footage is 600 feet and the corresponding assessment rate is $9 .78 per front foot. The feasibility report had estimated the project costs to be $6 . 83 . The main difference between the cost estimate in the feasibility report and the final project costs was the unit price for the asphalt. The feasibility report estimated this item to cost $23 . 00 per ton and the actual price for this item in the contract was $42 . 00 per ton. This higher cost was due to the fact that the quantities on this project were small and therefore the unit price was high. Alley in Block 102 The total project costs for this project are summarized below: Construction Costs $5, 051.70 Engr./Admin. Costs $1, 109 . 07 Total Project Costs $6,160.74 Since the lots abutting this alley are configured differently than in most City blocks (refer to Attachment 1) the feasibility report addressed two alternative assessment strategies. One assessment alternative was to use the standard, front foot method and the other alternative was to use a per lot method. Since 4 of the 6 properties that abut this alley have been divided in the north-south direction, the City Council moved to use the per lot assessment alternative at the public hearing ordering the project rather than the front foot method. There are a total of 6 lots abutting this alley. The corresponding assessment rate is $1, 026. 79 per lot or about 7% higher than estimated. The feasibility report calculated the assessment to be $960 . 00 per lot. Again, the increased asphalt prices were the main reason for the higher estimate. The original legal notices mailed out to the property owners had Cf L2 utilized the front foot assessment alternative by mistake. Staff has since mailed a letter to all property owners indicating that the per lot assessment alternative will be used, per Council directive, and informing them of the revised assessment. The assessment table attached to Resolution No. 3205 is correct in that the per lot assessment was utilized. Alley in Block 7 The total project costs for this project are summarized below: Construction Costs $ 8, 509 . 71 Engr./Admin. Costs $ 1, 868 . 25 Total Project Costs $10,377 .96 The feasibility report had recommended utilizing a front foot assessment for this project. The total front footage is 1125. 1 feet for a corresponding assessment rate of $9 . 22 per front foot. The feasibility report had estimated the assessment rate at $9 . 24 per front foot. This alley also had an extremely high unit price for asphalt as did the other alleys, but there were other items estimated in the feasibility report that were "overestimated" such as the amount of grading necessary and also utilizing concrete approaches at both ends of the alley. Market Street The final project costs for this project are summarized below: Construction Costs $48 , 300 . 89 Engr./Admin. Costs $10, 604 . 17 Total Project Costs $58,905.06 Of this amount, only $51, 277 . 62 is assessable since portions of the project were for extra pavement removal above and beyond the assessable project. All remaining bid items are 100% assessable. The feasibility report indicated that the assessments would be calculated on a front foot basis. The total assessable frontage is 584 feet and the corresponding assessment rate is $87 .80 per front foot. The feasibility report had estimated the total project costs to be approximately $30, 000. 00 with a corresponding assessment rate of $51. 37 per front foot. The cost estimate was later revised to $44 , 000. 00 during the design phase of the project due to the discovery of inferior subsoils based on soil borings obtained. zx 7 The reasons for the project costs being higher than estimated in the feasibility report can be explained as follows: • Several bid items on the final plans were not included in the original cost estimate, such as the removal of concrete driveway approaches, removing curb & gutter and removing sidewalk. These additional items added approximately $3 , 000. 00 to the project costs. • Subcutting the 2 feet of topsoil that was located beneath the gravel base but on top of the bedrock. This added approximately $7, 000 to the project. • An extremely high unit price for the pavement removal bid item to the order of 9 times the normal price. This item was deleted by the City Council at the time of award, but was later added back into the contract to avoid litigation with the contractor. This added a total of $6, 252 . 00 to the project costs. This item was not included in the assessed costs. • Rock excavation. There was no rock excavation in the original estimate. This added $320. 00 to the estimated costs. • High unit prices. Staff will typically use past City projects for comparison purpose to obtain unit prices when preparing a cost estimate. This was done for this project also. The actual bid prices for several of the main items such as Class V gravel, asphalt, curb and gutter and sodding came in substantially higher than estimated. The only explanation for this is that because of the small quantities involved, the bid prices came in higher. These items added approximately $7 , 000. 00 to the total project costs. Individually, each of the above items would not have resulted in a substantial increase to the project, but collectively the total increase was around $24 , 000. 00. The City Attorney has indicated that the City of Shakopee is under no legal obligation to keep the actual assessments to the same amount as the estimated assessments. The estimated costs in the feasibility report are just an estimate. Attached is Resolution No. 3205 which adopts the special assessments for the above referenced project based on the assessment rates presented. ALTERNATIVES: 1. Adopt Resolution No. 3205. 2 . Deny Resolution No. 3205. 3 . Table Resolution No. 3205 and direct staff to make any desired adjustments to the assessments. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 3205 which adopts the special assessments for this project. ACTION REQUESTED: Offer Resolution No. 3205, A Resolution Adopting Assessments for Market Street, 1st Avenue to Bluff Avenue; Alley in Block 55; Alley in Block 81; Alley in Block 102 ; Alley in Block 7 , Project No. 1988-6 and move its adoption. DH/pmp MEM3205 • 1 = ,,__1= l -, t i . % _ _ , • , i.• 0 •.., 4 ,....., i . ..1. q a> A ....„,.____I .... .......---. ., . :.: ... -4. Willum . 1 . aim io 111 .1111„, 1 s.-; — ALLEY IN BLOCK 81 ...... _ A min.m... .. . 4 4 1 , . ".....•• ••• -1 NE . lybi• • 4 .7; .1.. ...z. ..i7 . ,... A.. ....... .. p .,. ........... ....1 Mill Cn 1 I --, Ti :- )._: -- CC -0 l'r•-i . • ••••.,4 .14.4 .... • r BO 1 C 1 . p. . • tn< = 7: ....._--A• --",-sk — ; :::: 1 0 1 • 1 0 k.. gli - . 1 e.:,. I A.Z. it. .41 4.......... ............ 4•••. .....0.. •... 4... . .4. . 2 6.. -c- ;1111111:, -• 1-- 74-1.7 - Lli ..._ o Q3 cn •./.,y;.4,%, .!:,....s..-.....,1 . . :A.L "•-:., -:.-_-,1 -.3 -,-:::,:. •.9•-' N.N.-,.. . . :/,',Z-;N--_-4 .-;;',.. 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I i ...._.„ _...... /---(.:.: Iii r I ,..______.... • t 1 r.----1 -i ii i I-11 1 .1 , 1 c... : ki 1 _ . , ,., _.• %0 _...___::-,. ...- .:::.:....._._.__! ,....______ ,.----i ,-----) I - ::::::•:•::•••:•:•:•:•:•: !..". .4. i ! ., 1..-. .. i : 1 1 3 i, 1 l�_I i/r • ... uo ;4� ari 5 6 5 <4 _No a qa, Empsma ALLEY IN BLOCK 55 . ,0 7 4 ♦L 4. ••11• •••• ••••, ,az ` 6 5 5 _ S ., - •-• �. u1 , 5 5 7 �6 - 7 9 1 , on • 3 IO `� )42 4z toUri I 14Z i4} 42 a..:46... ...,,.. �� ', l4 Z r��` G t• 4 • 7/ 0 , , ,..0 '" loik 111111 IIME 1Z ri�n 2 ;�1�� *At". A . ,_ _ . M —J rAg /.'-'‘':.-'. ' CL) 0 0 h , A •,-- . 0 , ty . 5 4) .1111641:- .41. NM ift. .-4-1=3 1-cc . cf)_..e x. E0 _. i . i, G'� Mei C A gsi o4 j i0 J ._____ 4tn�i42 1 4 Es/ ,z (.............'°.--).: ' - .42 . 5 s o >. 6Mill .. S. M . 6 5 J J Cr 0 (1) ) la WM 111§ 5 . r F- 74 = - a mil sa) ir) Lii cn V to � I cti _ 0 ' i. .G Ifr S 06 1 5 Cp . , "........i....;:.::....i:.::::;*i:.;11....:i.:*i....;.:.:...7..:.:::.:::::.:::::::.::.:::::.....1!:::::::::::.::::::::::.i.::::::**:::.:.;::ii:!....:I.:. VC 1 4 ?•• 7 ) 8 ,,;; _ __ /D _ / I -/* pIdV� 7---Tj s o 1 � , ___„ig — MY _ - - - ALLEY IN BLOCK 102 s 111" 1111F1a s : I MI% - I i i i i_ i WIPIA,1 VIPs a---- VFWtorIVISPI 0111...ima"M, OW , ,.-- . Wl'a-f$11 Sigmalli. 1 ' -, Si !WOO all NO I- los 3 ogiy00.:p... •'ti'tit , op wit ,:.,;.,,,,, .,,.........: , .. .. .0.- 0, r,,,,,,1 7__ _ - wiii_.„0, III Wei '1 lip 10 • : IS -og w rill op OW wig III ac Z> s = 0 'X Fora 100111.1- cn .11.31 0111. W4111 - - I; wiwoo Wii III NZ .•, -�.� .: _____...„\ Liii. .. _ TT\ \ \ , Q ST• � L Vik— ALLEY IN BLOCK 7 M__________ 4 4 3 , 4 3 44- 3 Z 12 4 t - - ,t ii Cr) *. 2 ct ''i :; 'Sr v 8 is r� g :`:. : .�...__. I Ate: a _ SUBJECT ALLEY 7 I c" t CO cn w c1- . - .,.. ..�., i Z. 5 ... 3 a• III 11 1 CITY441iiii OF SHAKOPEE E `Q ��: INCORPORATED 1870 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 y�• ' �s"E:, T March 9, 1990 Walter Ruhland 716 Spencer St. Shakopee, MN 55379 Dear Mr. Ruhland: You should have recently received an official notification of a public hearing for the proposed special assessment for paving your alley. The assessments were erroneously calculated using the front foot method, rather than using a "per lot" assessment to provide for an equal assessment to all properties. The "per lot" method of assessment was selected by the City Council at the public hearing prior to the project being ordered. Therefore, all six property owners abutting this alley will receive an equal assessment of $1, 026. 79 . The revised assessment table will be presented to the City Council at the public hearing on March 20, 1990. Please contact me if you have any comments or questions prior to the public hearing. Sincer , %e / David E. Hutton Public Works Director DH/pmp The Heart Of Progress Va. !Ie 4J EQUAL OPPORTUNITY EMPLOYER R G' 0 L_ 3 U cn 0) o 0) s >, - to 1- in 2 W Lo H- O0 z O 73 z I U +' � HS o � Q 42 0o (r) ro •- > --1 \\\\\\ \-7 142' o in ff `~-t n a 0 D ¢ a n CCID) \ \\ \03\\ � ' o cr) o ' \ \\43,\ \\ ,///6 / _ I coo I > in o \\ \ � ✓ /� car I , I \\ \\\ /5 ' / / r n 0 ';S '1-9>iJDW V Q \\\ \\\ \\.// 'Q0// /i ( ., \\ \\ �05 L oro H- \\\ \\ m "-0 . Q \\ \\\,�� `8S C � oo -° H l ,Z6 I _ - oo °� _y oco � o — I 0cN a 0 . a) I II E a c N No) 2E N (n Q "---------____...._.,.....,.....," / -4--' 1 � 1 GZ/ RESOLUTION NO. 3205 A Resolution Adopting Assessments For Market Street, 1st Avenue To Bluff Avenue; Alley in Block 55; Alley In Block 81; Alley In Block 102 ; Alley In Block 7 ; Project No. 1988-6 WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Shakopee met and heard and passed upon all objections to the proposed assessments of: Market Street, 1st Avenue to Bluff Avenue for Street, Curb & Gutter, Storm Sewer, and Sidewalk Improvements Alley in Block 55 ; Alley in Block 81; Alley in Block 102 ; Alley in Block 7 for Bituminous Pavement NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That such proposed assessment together with any amendments thereof, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named herein and each tract therein included is hereby found to be benefitted by the proposed improvements in the amount of the assessments levied against it. 2 . Such assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first installment to be payable on or before the first Monday in January, 1991, and shall bear interest at the rate of 8 . 0 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added the interest on the entire assessment from the date of this resolution until December 31, 1991, and to each subsequent installment when due shall be added the interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of this resolution; he may thereafter pay to the County Treasurer the installment and interest in process of collection on the current tax list, and he may pay the remaining principal balance of the assessment to the City Treasurer. 0-/ 4. The Clerk shall file the assessment rolls pertaining to this assessment in his office and shall certify annually to the County Auditor on or before October 10th of each year the total amount of installments and interest which are to become due in the following year on the assessment on each parcel of land included in the assessment roll. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 1 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 . City Attorney q ASSESSMENT TABLE ALLEY IN BLOCK 81 PROPOSED PID PROPERTY OWNER DESCRIPTION FF ASSESSMENT 27-001615-0 Richard & LuAnn Nead N 1/2 of Lots 627 S. Holmes 1 & 2 , Blk. 81 120 $1, 295 . 53 Shakopee, MN 55379 Shakopee Plat 27-001617-0 Henry & Judy Groen 119 East 7th Ave. Lot 3 , Blk. 81 60 $647 .77 Shakopee, MN 55379 Shakopee Plat 27-001619-0 Christpher & Marcia Miller N 82 ' of Lots 626 S. Lewis 4 & 5 120 $1, 295. 50 Shakopee, MN 55379 Blk. 81 Shakopee Plat 27-001620-0 Terence & Julie Klinger 136 E. 6th Ave. Lot 6 60 $647 .77 Shakopee, MN 55379 Blk. 81 Shakopee Plat 27-001622-0 Bernice Kasper 60 $647 .77 128 E. 6th Ave. Lot 7 Shakopee, MN 55379 Blk. 81 Shakopee Plat 27-001623-0 Eunice Schaefer E. 58 ' of Lot 118 E. 6th Ave. 8 , Blk. 81 58 $626. 17 Shakopee, MN 55379 Shakopee Plat 27-001624-0 Patricia Bartyzal W 2 ' of Lot 8 112 E. 6th Ave. & E 50' of 9 52 $561. 40 Shakopee, MN 55379 Blk. 81 Shakopee Plat 27-001625-0 Thomas Berens & Wife W 10' of Lot 9 106 E. 6th Ave. & all of 10 70 $755 .73 Shakopee, MN 55379 Blk. 81 TOTAL $6, 477 . 63 FF COST = $10 .79 ASSESSMENT TABLE ALLEY IN BLOCK 55 PROPOSED PID PROPERTY OWNER DESCRIPTION FF ASSESSMENT 27-001405-0 John & Kriss Radermacher N 62' L 1 & N 62' 100 $978 . 04 425 S. Lewis St. OF W 40'L 2 BLK 55 Shakopee, MN 55379 SHAKOPEE PLAT 27-001407-0 Clemens H. Lenzmeier E 20' OF L 2 & W 50 $489 . 02 217 E. 5th Ave. 1/2 OF L 3 BLK 55 Shakopee, MN 55379 SHAKOPEE PLAT 27-001408-0 David & Mary Antonneau L 4 & E 1/2 OF 90 $880 . 24 225 E. 5th Ave. L 3 BLOCK 55 Shakopee, MN 55379 SHAKOPEE PLAT 27-001409-0 Lawrence J. Wherley LOT 5, BLOCK 55 60 $586 . 82 233 E. 5th Ave. SHAKOPEE PLAT Shakopee, MN 55379 27-001410-0 Timothy J. North LOT 6, BLOCK 55 60 $586 . 82 238 E. 4th Ave. SHAKOPEE PLAT Shakopee, MN 55379 27-001411-0 Reid & Michelle Fjerstad LOT 7, BLOCK 55 60 $586 . 82 228 E. 4th Ave. SHAKOPEE PLAT Shakopee, MN 55379 27-001412-0 Stanley & Pamela Pint LOT 8 , BLOCK 55 60 $586 . 82 220 E. 4th Ave. SHAKOPEE PLAT Shakopee, MN 55379 27-001413-0 Dell & Loretta Osterdyk E 50' OF LOT 9 50 $489 . 02 214 E. 4th Ave. BLOCK 55 Shakopee, MN 55379 SHAKOPEE PLAT 27-001414-0 Robert & Nancy Boehmer LOT 10 & W 10' OF 70 $684 . 63 407 Lewis St. LOT 9, BLOCK 55 Shakopee, MN 55379 SHAKOPEE PLAT TOTAL 600 $5, 868 . 24 FF cost = $9 . 78 l c ASSESSMENT TABLE ALLEY IN BLOCK 102 ESTIMATED PID PROPERTY OWNER DESCRIPTION LOT ASSESSMENT 27-001759-0 Marvin T. Athman N1/2 Lots 1 & 2 1 $1, 026.79 719 Sommerville St. Block 102 Shakopee, MN 55379 Shakopee Plat 27-001760-0 Charles W. Luebke Lot 3 Block 102 1 $1, 026.79 317 8th Ave. E. Shakopee Plat Shakopee, MN 55379 27-001762-0 Gloria J. Pass N1/2 Lots 4 & 5 1 $1, 026.79 726 Spencer St. Block 102 Shakopee, MN 55379 Shakopee Plat 27-001764-0 Walter F. Ruhland S1/2 Lots 6 & 7 1 $1, 026.79 716 Spencer St. Block 102 Shakopee, MN 55379 Shakopee Plat 27-001765-0 Herbert W. Dallmann Lot 8 Block 102 1 $1, 026 .79 320 7th Ave. E. Shakopee Plat Shakopee, MN 55379 27-001767-0 Beatrice Wermerskirchen S1/2 Lots 9&10 1 $1, 026 .79 713 Sommerville St. Block 102 Shakopee, MN 55379 Shakpopee Plat TOTAL 6 $6 , 160 .74 1' ASSESSMENT TABLE ALLEY IN BLOCK 7 PAGE 1 PROPOSED PID PROPERTY OWNER DESCRIPTION FF ASSESSMENT 27-012041-0 Donald & Esther Weickert 906 S. Atwood Street Lot 1, Blk. 7 70 $645 . 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012042-0 Roger R. Beuch 912 S. Atwood Street Lot 2 , Bik. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012043-0 William E. Menden & Wife 926 Atwood Street Lot 3 , Blk. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012044-0 Elnar C. & Joann M. Odland 934 S . Atwood Street Lot 4, Bik. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012045-0 Daniel L. & Elaine C. Hier 940 S. Atwood Street Lot 5, Blk. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012046-0 Brian S . & Kathleen H. Benz 952 Atwood Street Lot 6, Blk. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012047-0 Gilbert J. Delbow & Wife 962 Atwood Street Lot 7 , Bik. 7 70 $645 . 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012048-0 Grace M. Gibson 308 Walnut Lot 8 , Blk. 7 72 . 55 $669 . 22 Chaska, MN 55318 Jasper & Smith Add'n ASSESSMENT TABLE ALLEY IN BLOCK 7 PAGE 2 PROPOSED PID PROPERTY OWNER DESCRIPTION FF ASSESSMENT 27-012049-0 Randall J. Weckman 907 S . Scott Street Lot 9, Blk. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012050-0 Robert J. & Rebecca Snell 915 Scott Street Lot 10, Blk. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012051-0 Walter C. Goetz & Wife 923 S. Scott Street Lot 11, Blk. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012052-0 Stanley J. VonBokern & Wife 933 S. Scott Street Lot 12 , Blk. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012053-0 Jerome F. Hennen & Wife 943 S. Scott Street Lot 13 , Blk. 7 70 $645. 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012054-0 James P. Hennen & Wife 951 S. Scott Street Lot 14 , Blk. 7 70 $645 . 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012055-0 Eldred J. Menden & Wife 963 S. Scott Lot 15, Blk. 7 70 $645 . 68 Shakopee, MN 55379 Jasper & Smith Add'n 27-012056-0 Lawrence A. Vierling & Wife 971 S . Scott Street Lot 16, Blk. 7 72 . 55 $669 .22 Shakopee, MN 55379 Jasper & Smith Add'n TOTAL $10, 377 . 96 FF COST = $9 . 22 ASSESSMENT TABLE MARKET STREET PROPOSED PID PROPERTY OWNER DESCRIPTION FF ASSESSMENT 27-004058-0 Francis W. Conrady W2/3 of 8 & 720 Bluff Street all of 9-10, 142 $12 , 468 . 19 Shakopee, MN 55379 Blk. 8 East Shakopee 27-004053-0 Calv.United Methodist Church Lots 1 & 2 705 1st Avenue E. Blk. 81 142 $12,468 . 19 Shakopee, MN 55379 East Shakopee 27-004007-0 Stephen S. Hendrickson E 180' of N1/2 12812 Wayzata Blvd. of Blk. 1 & 300 $26, 341. 24 Minnetonka, MN 55343 E 12 ' of W 120' of N 92' of Blk. 1 East Shakopee TOTAL $51, 277 . 62 FF COST = $87 . 80 TIC) MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Vacation of Easements in Canterbury Park 1st Addition DATE: March 15, 1990 INTRODUCTION: On February 20, 1990, the City Council set a public hearing for March 20, 1990, to consider the vacation of utility and drainage easements lying along the property lines of Outlot A and Lot 8 , Block 1, Canterbury Park 1st Addition. The purpose of the public hearing is to determine whether or not the easements serve a public purpose. BACKGROUND: Mr. Jon Albinson, Valley Industrial Realty, submitted a letter to the City requesting consideration of the vacation of the utility and drainage easements along the property lines of Outlot A and Lot 8 , Block 1, Canterbury Park 1st Addition. The reason for the request is because these two parcels are being replatted and combined into one single lot. Through this platting process, utility and drainage easements will be dedicated around the lot line of the new parcel. Council will be considering approval of this new plat, Valley Park 8th Addition, elsewhere on the March 20th City Council agenda. There have been no objections to the proposed vacation expressed by staff members, Shakopee Public Utilities, Minnegasco, or US West. At their regular meeting on March 8, 1990, the Planning Commission passed a motion finding that the vacation is not in conflict with the City' s Comprehensive Plan and recommended to Council approval of the vacation of the easements. The purpose of the public hearing is to determine whether or not the current easements serve a public purpose, if the lots are in fact replatted and a new easement is granted around the new lot. Once the mylars are prepared for the plat and properly signed by owners, it would appear that the current easements do not serve a public purpose. Unless evidence is presented at the public hearing to show otherwise, Council could direct staff to prepare the vacating resolution. The resolution would then be prepared for Council ' s consideration when the mylars are delivered to the City for execution by City officials. This procedure will safeguard against the giving up of easements without their being replaced, in the event for some reason the final plat of Valley Park 8th Addition is not recorded. 9 8-1 RECOMMENDED ACTION: 1. Hold public hearing. 2 . Direct staff to prepare the appropriate resolution vacating the utility and drainage easement within Outlot A and Lot 8, Block 1, Canterbury Park 1st Addition, at such time when Valley Park 8th Addition is delivered to the City, ready for recording, containing the necessary replacement easement around the new lot within said Valley Park 8th Addition. JSC/tiv MEMO TO: Judy Cox, City Clerk FROM: Janelle Szklarski, Planning Intern RE: Vacation of Drainage and Utility Easement in Canterbury Park 1st Addition DATE: March 15, 1990 INTRODUCTION: At their meeting on March 8, 1990, the Shakopee Planning Commission reviewed the proposed vacation of the drainage and utility easement along the interior lot lines of Lot 8, Block 1 and Outlot A, Canterbury Park 1st Addition for consistency with the Comprehensive Plan. After completing reviews, the Planning Commission passed a motion recommending approval of the vacation. BACKGROUND: According to Minnesota State Statutes, the Planning Commission is required to review vacation requests to determine whether they are in conflict with the City' s Comprehensive Plan. At their meeting on March 8, 1990, the Planning Commission reviewed a request from Valley Industrial Realty for vacation of the easements along the interior lot lines of Lot 8 , Block 1, and Outlot A of Canterbury Park 1st Addition. The City' s Comprehensive Plan indicates that sufficient easements or dedicated land should be provided for drainage and utility purposes. Lot 8, Block 1 and Outlot A of Canterbury Park 1st Addition are being replatted into one lot (Lot 1, Block 1, Valley Park 8th Addition. ) The City Engineer has reviewed the request and has found that the easements along the interior lot lines are not needed if the property will be platted into one lot. The new plat will be dedicating a drainage and utility 20 ' easement along the perimeter of the lot. The north side of the lot, however, will be dedicating a 37 ' easement. PLANNING COMMISSION RECOMMENDATION: At their meeting on March 8, 1990, the Planning Commission passed a motion finding that the vacation of the drainage and utility easement along the interior lot lines of Lot 8 , Block 1, and Outlot A, Canterbury Park 1st Addition, as requested, is not in conflict with the City' s Comprehensive Plan, and recommended approval of the vacation to the City Council contingent on the recording of Valley Park 8th Addition. „, ; . . . !!, eq ip- ii.1 S • - mhe.... I. 4,.....oy ...Sy 4.re ey V ADS ofc'4S.5.) .. Iletry • ....3.0,_...or , _-.11.•:-..:. .„44.. .. s:"..?;2..4.. Z -.;:z...,. t,to., • t . . ” 0 - ._, , ..4:,..,:,..,•;„ -%••es. 1 _ .....m. 1.:.' I • "It= - •; • :• 1' - b ItS It : -..... rt ..•••• . „..,•) •.; -- . - t 3AIO ' NOLIVIM *. 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(1) 15 1) IcC . oa ow a. 40 ' po v- � -.. , S0 PG- 99 • • r 1 CG'�'�6°y?AA P' ZO a 1`, 1 1 -' -1l • 20 - CITATION / N Z"----..„...1 a) • DRIVE E -109 42\-• ` _ S15o0603"W*� 1 ` .1, -- --------121 005 0 I - - - --- �;_,IvE ..... ... 0o ,, ,,,-;; ;.-.14 5p ' - 100503057 W ,p --- °fi 3 • 1 0 ' - r CITATION 0 " '47 16N. \,...•6 yti ) e4; i- y o h 0�O 1a - o�GG.Q N O m aa. 'i O (O S›- ,e.-2, tt000 0coz 20 , to ..rc O W i N-FI- _ �` Waa 20 J . iL J lI 1 o v\ . 1 . f 1 i�-1 •1/`,A I - _, ' S74°53 • ,,: li 7100� _ .. li , .i I '-1_/rit 11\ilJ _____ _-__- - = — - - - - - S 74°53'36 E S,..th llnl of CANTERBURY PARK 1ST ADDITION-II 1. . , 1 . - . 1 / Del, MEMO TO: Dennis R. Kraft, City Administrator FROM: Janelle Szklarski, Planning Intern RE: Amendment to Shakopee Valley Square PUD DATE: March 14 , 1990 INTRODUCTION: At their meeting on March 8, 1990, the Shakopee Planning Commission moved to recommend to City Council approval of an amendment to the Shakopee Valley Square PUD which would allow a miniature golf course to be located immediately east of the existing motel . BACKGROUND: Mr. Wallace Bakken previously received approval of a Planned Unit Development (PUD) from the City. He is requesting an amendment to the PUD to locate a miniature golf course on the property immediately east of the existing hotel. (See attachment #1. ) The previously approved PUD showed the proposed miniature golf course further north near the campground. The PUD also reserved the area to the immediate east of the motel for future expansion of the motel. The applicant is proposing an amendment to the PUD which would allow him to locate the golf course next to the motel until such a time that the motel expansion occurs. The golf course would then be moved to the originally approved location near the campground. Commercial recreation is a conditional use in the B-1 zoning district. Because the proposed mini golf course requires both an amendment to the existing PUD and a Conditional Use Permit, the most restrictive requirement shall apply. It is staff ' s interpretation that the PUD requirement is more restrictive than the Conditional Use Permit because the PUD requires the submission of more information and approval by the Planning Commission and the City Council . People attending the proposed miniature golf course will park in a parking lot just to the east of the course. The submitted plans show 15 parking spaces. Shared parking with the hotel will accommodate the parking needs. FINDINGS: According to Section 11. 40 of the City Code regarding approval of PUD' s, the City shall make the following findings when approving a PUD: 1. The proposed development is consistent in all respects with the City Comprehensive Plan. FINDING: The City staff has reviewed the Comprehensive Plan, and tD Q' has found no areas in which the proposal is inconsistent with the plan. The proposal is in compliance with the requirements of the City's Zoning Ordinance which was developed to implement the Comprehensive Plan. 2 . Where variances are requested, greater compatibility with surrounding land uses warrants the granting of variances. FINDING: The proposed amendment to the Shakopee Valley Square PUD does not require any additional variances. 3 . The open space gain warrants the use of PUD to grant variances. FINDING: The original PUD was approved in conformance with this criteria. The proposed amendment will not significantly alter the open space within the PUD. 4 . The final development plan is in substantial conformance with the preliminary development plan. FINDING: It is the conclusion of City staff that the proposed amendment to the PUD is not a substantial alteration of the plan or the proposed uses previously approved for this site. The miniature golf course will be moved to the originally approved site when the motel is expanded. ALTERNATIVES: 1. Offer and pass Resolution No. 3207 approving the amendment to the Shakopee Valley Square PUD subject to the conditions recommended by the Planning Commission. 2 . Offer and pass Resolution No. 3207 approving the amendment to the Shakopee Valley Square PUD subject to conditions different than recommended by the Planning Commission. 3 . Offer and pass a motion denying approval of the amendment to the Shakopee Valley Square PUD. PLANNING COMMISSION RECOMMENDATION: At their meeting on March 8 , 1990, the Shakopee Planning Commission moved to recommend approval of the amendment to the Shakopee Valley Square PUD subject to the following conditions (alternative #1) : 1. All conditions attached to the approval of the previous PUD shall remain in effect. 2 . This amendment to the PUD incorporates approval of a conditional use permit for the miniature golf course. 3 . The parking lot must be constructed to include at least 15 parking spaces in addition to the parking spaces required for the first phase of the Shakopee Valley Square PUD previously approved. 4 . After conclusion of the first season of the miniature golf course, the Planning Commission shall review the land uses approved by this amendment to insure compliance with the above conditions. ACTION REOUESTED: Offer and approve Resolution No. 3207 approving the amendment to the Shakopee Valley Square PUD which allows a miniature golf course to be located immediately east of the existing motel. SHAKOPEE VALLEY SQUARE PUD boa, '` se.e '� ------:.:-...7--- '\ — `\ ia . --- \ _ , .4., ,, : •., 1- ..J41.6 . - ---- . ion-swim \:-'-'. .'' 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Ira T <GO 4h_ r1rlr :» 1DoI!� I3 II 60RYAR Oat pry AVE r111 stair M «ER�ER- w� I j 1 . 1 6161rr11 6' 11�r�evil ,�, Ir1I r 5 X irnN e� titti111 1a �r'Q f I i 1 011 - ►mp . r wevs ott : (rI 111 ��» I .1�A�!a IMO I1ICO� 7 . 14T �L.i ar1 �� taillittil '��.We 60 Litt talL , , .., o @.-; -. e�� o0ot111ll " til � = r- rrr1 � .��. �� sK.� �!- � ' � me� vEIIJ _ I h 1i� • �al'11I � 1= . o She �r ms- • i ,_. % ..- `, s - ,t l y MIC MIR L— 111 i 1 1 fIRST RRE: ry '•l hhh � CXURCN ^~� �� y � _ ! ! RE ARl OX I Z �— SCHOOL _ � Er �� _ ..-_--1- ASSYBY r �� =.71 - '� •, �` M O`' i — e^ CHURCH OF GOO 1 Vi I t. HC-,,- 1-1 --� i . -‘:.-- -. ,--- -- ' � -.:--f --.-� ' XMIOR MUM i N -�- - a '____. .,, - --.i, --Li N =t— 'ix �, _,_,12_L. .___� t _._,!_ ./ ... _d . 71-1 _ . 1 . -- .1- v - • L_ g�wumimal ' 1 '3 VIII, 40z OMINNE$OT T. O PRA! i 'E. I , ,, �-i our oT � �o� as RESOLUTION NO. 3207 A Resolution Approving an Amendment to the Final Plan for Shakopee Valley Square First Addition Planned Unit Development WHEREAS, the Planning Commission of the City of Shakopee did approve an amendment to the Final Plan for the Shakopee Valley Square First Addition Planned Unit Development on March 8, 1990 and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS, the City Council has been fully advised in all things. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the Final Plan for the Shakopee Valley Square First Addition Planned Unit Development legally described in "Exhibit A" , attached hereto and made a part hereof, is hereby amended to permit a miniature golf course to be located immediately east of the existing motel . BE IT FURTHER RESOLVED, that a copy of this resolution be filed with the Scott County Recorder. BE IT FURTHER RESOLVED, that the amendment is approved with the following conditions: 1. All conditions attached to the approval of the previous PUD shall remain in effect. 2 . This amendment to the PUD incorporates approval of a conditional use permit for the miniature golf course. 3 . The parking lot must be constructed to include at least 15 parking spaces in addition to the parking spaces required for the first phase of the Shakopee Valley Square PUD previously approved. 4 . After conclusion of the first season of the miniature golf course, the Planning Commission shall review the land uses approved by this amendment to insure compliance with the above conditions. 16GL- Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney Lot 1, Block 1, Halo Second Addition, according to the recorded plat thereof, Scott County, Minnesota. That part of Lots 2 and 3, Block 1, Halo Second Addition, according to the recorded plat thereof, Scott County, Minnesota, described as follows: Beginning at the northwest corner of said Lot 2; thence northeasterly along the northerly line of said Lot 2, and Lot 3, a distance of 198.00 feet; thence southeasterly parallel with the easterly line of said Lot 2 to the southerly line of said Lot 3; thence southwesterly along said southerly line a distance of 150.00 feet; thence deflecting at an angle of 48 degrees 54 minutes to the right to the westerly line of said Lot 2; thence northerly along said westerly line to the point of beginning. That part of Lot 3, Block 1, Halo Second Addition, according to the recorded plat thereof, Scott County, Minnesota, lying easterly of the following described line: Commencing at the southeast corner of said Lot 3; thence southwesterly along the southerly line of said Lot 3 a distance of 150.00 feet to the point of beginning of the line to be described; thence northwesterly at right angles a distance of 150.00 feet to the northerly line of said Lot 3 and there terminating. That part of Lot 2, Block 1, Halo Second Addition, according to the recorded plat thereof, Scott County, Minnesota, lying southwesterly of the following described line: Commencing at the southeast corner of said Lot 2; thence south- westerly along the southerly line of said Lot 2, a distance of 126.00 feet to the point of beginning of the line to be described; thence deflecting at an angle of 48 degrees 54 minutes to the right to the westerly line of said Lot 2 and there terminating. Lot 4, Block 1 , Halo Second Addition, according to the recorded plat thereof, Scott County, Minnesota. Together with that part of Government Lots 4 and 5, Section 6, Township 115, Range 22, Scott County, Minnesota, described as follows: Beginning at the northeast corner of Lot 4, Block 1, Halo Second Addition, according to the recorded plat thereof, Scott County, Minnesota; thence southeasterly along the easterly line of said Lot 4 to a point 310.00 feet northwesterly of the north right of way line of First Avenue and parallel with Naumkaeg Street; thence North 79 degrees 17 minutes 51 seconds East parallel with said First Avenue to a line 73.00 feet westerly of and parallel with the east line of said Government Lot 5; thence North 0 degrees 10 minutes 51 seconds East parallel with said east line a distance of 63.30 feet; thence North 71 degrees 57 minutes 51 seconds East to the east line of said Government Lot 5; thence North 0 degrees 10 min- utes 51 seconds East along said east line to the waters edge of the Minnesota River; thence westerly along said waters edge to the intersection with a line described as follows : Commencing at a point on the east line of previously men- tioned Naumkaeg Street 889.00 feet northerly of the southwest corner of Block 31, East Shakopee, Minnesota, according to the recorded plat thereof; thence North 79 degrees 17 minutes 51 seconds East, parallel with the previously men- tioned First Avenue 601 .20 feet to the point of beginning of the line to be described; thence North 11 degrees 03 minutes 07 seconds West, parallel with said Naumkaeg Street to the waters edge of said Minnesota River and there ter- minating. '4"""!9.2.r .= 0 Q. Thence South 11 degrees 03 minutes 07 seconds East along the last described line to the point of beginning of said line; thence South 51 degrees 41 minutes 07 seconds East to the intersection with a line 100.00 feet westerly of and parallel with the east line of said Government Lot 4; thence South 0 degrees 04 minutes 06 seconds West along said parallel line to the northwest corner of Halo First Addition, according to the recorded plat thereof; thence South 68 degrees 20 minutes 48 seconds East along the northeasterly line of said Halo: First Addition to the intersection with a line described as follows: Commencing at the northeast corner of said Lot 4, Block 1, Halo Second Addition; thence South 79 degrees 17 minutes 51 seconds West along the northerly 'line of said Lot 4 a distance of 366.35 feet; . thence North 9 degrees 36 minutes 05 seconds West a distance of 244.75 feet; thence South 81 degrees 45 minutes 03 seconds West a distance of 365.00 feet to the point of beginning of the line to be described; thence South 6 degrees 35 minutes 19 seconds West to the northeasterly line of said Halo First Addition and there terminating. Thence North 6 degrees 35 minutes 19 seconds East along the last described line to the point of beginning of said line; thence North 81 degrees 45 minutes 03 seconds East a distance of 365.00 feet; thence South 9 degrees 36 minutes 05 seconds East to the northerly line of said Lot 4, Block 1, Halo Second Addition; thence easterly along said northerly line to the point of beginning. Together with that part of Outlot A, Halo First Addition, according to the recorded plat thereof, Scott County, Minnesota, lying easterly of the following described line: Commencing at the east corner of said Outlot A; thence westerly along the southerly line of said Outlot A distance of 66.00 feet to the point of beginning of the line to be described; thence northwesterly to a -point on the northeasterly line of said Outlot A lying 120.00 feet (as measured along the northeasterly line of said Outlot A) northwesterly of the east corner of said Outlot A. { Together with that part of Government Lots 4 and 5 described as follows : Commencing at the northeast corner of Lot 4, Block 1, Halo Second Addition, according to the recoreded plat thereof, Scott County, Minnesota; thence south- westerly along the northerly line of said Lot 4 a distance of 366.35 to the point of beginning of the land to be described; thence North 9 decrees 36 min- utes 05 seconds West a distance of 244.75 feet; thence South 81 degrees 45 min- utes 03 seconds West a distance of 365.00 feet; thence South 6 degrees 35 minutes 19 seconds West to the northeasterly line of Outlot A, Halo First Addition according to the recorded plat thereof, Scott County, Minnesota; thence southeasterly along said northeasterly line to the east corner of said Outlot A; thence northeasterly along the northerly line of said Lot 4 to the pointof beginning. Except that part of said Government Lot 5, described as follows: Commencing at the northeast corner of said Lot 4, Block 1, Halo Second Addition; thence south- westerly along the northerly line of said Lot 4, a distance of 366.35 feet; thence South 79 degrees 23 minutes 47 seconds West a distance of 55.05 feet to the point of beginning of the land to be described; thence North 10 degrees 39 minutes 24 seconds West a distance of 189.87 feet; thence South 79 degrees 17 minutes 35 seconds West a distance of 117.28 feet; thence South 10 degrees 33 - minutes 02 seconds East a distance of 177.60 feet; thence South 18 degrees 56 minutes 02 seconds West to the northerly line of said Lot 4; thence northeasterly along said northerly line to the point of beginning. , j / Db MEMO TO: Dennis R. Kraft, City Administrator FROM: Janelle Szklarski, Planning Intern RE: Preliminary and Final Plat of Hillwood Estates DATE: March 14 , 1990 INTRODUCTION: At their meeting on March 8, 1990, the Shakopee Planning Commission moved to recommend to City Council approval of the preliminary and final plat of Hillwood Estates subject to conditions. BACKGROUND: B & D Development has submitted a preliminary and final plat for Hillwood Estates located south of Vierling Drive and east of County Road 79 (across from Glen Ellyn Addition) . The proposed plat divides 27 . 34 acres into ten lots. The area is zoned R-1. Approval of the preliminary and final plat requires that park dedication be addressed. The current fee schedule dictates that $400 per single family residential lot be paid towards park dedication. The developer will be required to pay park fees for Lot 1 up front since that lot is already developed. The park fees for Lots 2-10 may be deferred until a building permit is issued for those lots. The Community Services Director, in his review of the plat, has recommended denial because the plat does not show the proposed Scott/Hennepin County trail along CR 79 . A representative from Hennepin County Parks has indicated that due to the gradient in that area and the location of an existing house on Lot 1, an easement for the trail could be obtained instead of requiring right-of-way to be dedicated. The City Engineer has indicated that the drainage and utility easements abutting CR 79 for Lots 1 and 10, could also be used for the trail . A separate document dedicating a 10 ' trail easement shall be recorded against the plat. A house and barn presently exist on Lot 1. This lot has access off of CR 79 , but no other lots would be allowed direct access. The lots will instead be served by Hillwood Drive which shall be dedicated to the City. The lots will be serviced by individual wells and septic systems. Soil testing will be done this spring to determine the best method of placing the septic systems on the lots. The minimum radius allowed for a cul-de-sac is 60 feet, and the plat shows only 50 feet. In order to accommodate an addition 10 ' of right-of-way for the cul-de-sac, Lots 4 through 8 would become substandard lots in terms of acreage. The City Engineer has i b 4' indicated that a road easement could be substituted for right-of- way in order to maintain the lot size. The pavement radius of the cul-de-sac will remain the standard 45 ' . A 20 ' easement abutting the cul-de-sac is shown on the plat. Lots 5, 6, and 7 do not meet the minimum lot width requirement of 150 feet. The code defines lot width as "the maximum horizontal distance between the side lot lines of a lot measured parallel to the front lot line and measured within the required front yard. " Because the proposed houses will be set further back than the required setback, staff feels that a condition changing the front yard setbacks on these lot to a distance that would allow a 150 ' distance between side lot lines would be an appropriate solution. Lot 4 would need a 170 ' front yard setback to meet the minimum lot width, Lot 5 would need an 80 ' setback, and Lot 6 would need a 70 ' setback. ALTERNATIVES: 1. Offer and pass Resolution No. 3208 approving the preliminary and final plat for Hillwood Estates subject to the conditions recommended by the Planning Commission. 2 . Offer and pass Resolution No. 3208 approving the preliminary and final plat for Hillwood Estates subject to conditions different than recommended by the Planning Commission. 3 . Offer and pass a motion denying approval of the preliminary and final plat for Hillwood Estates. PLANNING COMMISSION RECOMMENDATION: At their meeting on March 8 , 1990, the Shakopee Planning Commission moved to recommend to City Council approval of the preliminary and final plat of Hillwood Estates subject to the following conditions (alternative #1) : 1. Approval of a title opinion by the City Attorney. 2 . Execution of a developer' s agreement for construction of required improvements: A. Street lighting to be installed in accordance with the requirements of the SPUC Manager. B. Local streets and street signs within the plat shall be constructed in accordance with the requirements of the design criteria and standard specifications of the City of Shakopee. C. Park fees for Lot 1 shall be paid prior to the recording of this plat. Park fees for Lots 2- 10 may be paid upon issuance of a building permit. 3 . An access permit must be obtained from the County Engineer for access to County Road 79 . 4 . Soil testing shall be done to determine the best method of installing on-site septic systems for the individual lots. 5. No direct access from individual lots (excluding Lot 1) to County Road 79 will be allowed. Lot 1 shall not construct additional accesses off of County Road 79 . 6. The developer shall submit a recordable 10 ' easement for trail purposes which shall be easterly of County Road 79 . 7 . Lot 4 will have a required front yard setback of 170 ' ; Lot 5 will have a required front yard setback of 80 ' ; and Lot 6 will have a required front yard setback of 70 ' . 8 . Residential units located on Lots 1-4 and Lots 8-10 must be situated so as to provide for future lot splits to accommodate future development if city sewer and water service is provided. ACTION REOUESTED: Offer and approve Resolution No. 3208 approving the preliminary and final plat for Hillwood Estates. HILLWOOD ESTATES /I I ' � HAKO- E / / ,w -\\-------- -\ � 0.P.ii�° 5 \\ CMI GO ao "' sy�� ::"...N ... 11 • / •-•- smiVISISC5iiiiiii. 111-111-70-d4"1 \ 14-1.- Jr-T.-Alia in.., .,Aillibilli \.....--- ii-I--"Q.,,_ L I fr._-V, '.-..--- ____:-.:eacs:36--;---IrSiliw - roll,„, Tai El // 4 `s 11.vivi14 �° n �alL=1,___Rinconni [ ni___12 Rm. -- ,...„,,, :\.(Lc..,:. A liii rr ___ir:: —. ' I -» 1.�� Mil LI- 111-1-AIL7g1 I —'1 n AVE. �\ �a o. o - t ar � IJS0 C C i44 �I ��c• s P« 1\ PIC! 1—"-- i2 , _ i It OR. ......,.... ._ .. . I r\' yl •yam ‘. - 7 11 IS ,LVE. -1,..,:.'l I -- f lun� gig it. r� );---- � X14=-1- COMIPAHY�� MCMI - MOUND ST. / I ---- -_ _ _ r e.i1� I I \ I iI.4' flf*T • E SAND S . -J. .... .... _ _ - 1‘. _______t.. . �--� --- --- - - -I F._' - -----1 I i �� I I Y/ t I I � I ~—� 0 O 0 Ucc N.SHANNON DR, 0 ¢ CREEIfSID6 LN. O+ J Z h J 14 o r 13 ¢ ,.) N Q 18 T i7 41 -161126TH ST. 128./t._____ ST W (,0 RO 78 LINK DR, _ ',1 HILLSIDE Q ESTATES 0 :: s D )B _ `. CO RO 78 _ Tire a V1 Z f � a..,/ 1 \ —r U OAK �\ 1� c cIa y T f 23 OAP RD._1 l�4 T 19 i 2 . T ki F a r I 1 �� TIMBER -----• +- ; TRAILS = JN,it \ ADD'N• / 1 • \ —• - - I fb RESOLUTION NO. 3208 A Resolution Approving the Preliminary and Final Plat of Hillwood Estates WHEREAS, the Planning Commission of the City of Shakopee did approve the Preliminary and Final Plat of Hillwood Estates on March 8 , 1990 and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS, the City Council has been fully advised in all things. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the Preliminary and Final Plat of Hillwood Estates, described as follows: The Northwest Quarter of the Southwest Quarter (NW 1/4 of SW 1/4) of Section 18 , Township 115, Range 22 , Scott County, Minnesota, Except the South 351 . 6 feet thereof. be, and the same hereby is approved and adopted with the requirements that: 1. Approval of a title opinion by the City Attorney. 2 . Execution of a developer' s agreement for construction of required improvements: A. Street lighting to be installed in accordance with the requirements of the SPUC Manager. B. Local streets and street signs within the plat shall be constructed in accordance with the requirements of the design criteria and standard specifications of the City of Shakopee. C. Park fees for Lot 1 shall be paid prior to the recording of this plat. Park fees for Lots 2- 10 may be paid upon issuance of a building permit. 3 . An access permit must be obtained from the County Engineer for access to County Road 79 . 4 . Soil testing shall be done to determine the best method of installing on-site septic systems for the individual lots. 5. No direct access from individual lots (excluding Lot 1) to County Road 79 will be allowed. Lot 1 shall not construct additional accesses off of County Road 79 . 6. The developer shall submit a recordable 10 ' easement for trail purposes which shall be easterly of County Road 79 . 7 . Lot 4 will have a required front yard setback of 170 ' ; Lot 5 will have_ a required front yard setback of 80 ' ; and Lot 6 will have a required front yard setback of 70 ' . 8 . Residential units located on Lots 1-4 and Lots 8-10 must be situated so as to provide for future lot splits to accommodate future development if city sewer and water service is provided. BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and the same are hereby authorized and directed to execute said approved Plat and Developers ' Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney Joc MEMO TO: Dennis R. Kraft, City Administrator FROM: Janelle Szklarski, Planning Intern RE: Preliminary and Final Plat of Canterbury Park 4th Addition DATE: March 12 , 1990 INTRODUCTION: On March 8, 1990, the Shakopee Planning Commission passed a motion recommending to the City Council approval of the preliminary and final plat for Canterbury Park 4th Addition. BACKGROUND: Valley Industrial Realty has submitted a preliminary and final plat for Canterbury Park 4th Addition. The proposed plat is a replat of Lots 1 & 2 , Block 2 of Canterbury Park 2nd Addition, and part of 27-909004-0. The property is located west of County Road 83 and south of Secretariat Drive. The area is zoned B-l. The purpose of the replat is to adjust lot lines to accommodate conveyance of excess land. The proposed plat would divide 11. 01 acres into two lots. Lot 1 is 2 . 62 acres, and Lot 2 is 8. 39 acres. Canterbury Inn is located on Lot 2 while Lot 1 is currently undeveloped. There are no existing assessments against these lots. Access to the subdivision will be from County Road 83 . Secretariat Drive is dedicated to serve the two lots, however the roadway is only completed to the end of Lot 2 . When Lot 1 is developed, Secretariat Drive shall be extended to the end of Lot 1, and a temporary cul-de-sac shall be constructed. Long range plans indicate that Secretariat Drive will extend through Outlot D of Canterbury Park 2nd Addition and eventually connect with County Road 16. Twenty foot drainage and utility easements are shown for the two lots. An 18" water main is located within the easement which extends along the southern edge of Lot 1 and continues into Lot 2 . Canterbury Inn is serviced by this water main. The plat contains an area which will fall within the Hwy. 101 bypass right-of-way in the southeast corner of Lot 2 . This area has not been dedicated on the plat. The 20 ' drainage and utility easement shown along the northern boundary of the future right- of-way was dedicated with Canterbury Park 2nd Addition and is being carried forward with this plat. The triangular parcel (27-909004-0) extending downward from Lot 2 was included in order to align the lot with the bypass right- of-way and eliminate the need for replatting at the time the bypass is constructed. loC, When Canterbury Park 2nd Addition was platted, park dedication fees were paid according to the fee schedule in place at that time. Since then the park dedication fees have increased. According to the enclosed letter, (See attachment #1) the City Attorney views this replat as a new plat and states that the park dedication fee should be charged according to the schedule in force at the time the replat is presented. The small triangular parcel (27-909004-0) extending downward from Lot 2 , has not previously paid park fees, and shall also pay according to the newly adopted park dedication fee schedule. A ponding area is located in the southwest corner of Lot 2 . The City Engineer has indicated that this pond is no longer needed due to the construction of the Upper Valley Drainage Way. The City Engineer has indicated that the portion of the pond which exists on Lot 1 should be filled after the bypass is constructed. Several of the conditions of approval for Canterbury Park 2nd Addition are not applicable to Canterbury Park 4th Addition. First, a condition stating that all buildings shall be constructed at two feet above the flood level for the pond (749 ' ) is no longer applicable since the pond will be filled. Second, a condition requiring that a walkway be constructed on each lot which connects the lot with adjacent lots and/or Canterbury Downs was amended to eliminate this requirement from those lots south of Secretariat Drive. Since both Lots 1 and 2 of Canterbury Park 4th Addition are south of Secretariat Drive, staff is recommending that this condition not be applied to this plat. The City Engineer has indicated that sewer and water plans providing service to Lot 1 should be submitted and approved prior to its development. Drainage and grading plans along with sewer and water plans were submitted for Lots 1 and 2 when Canterbury Park 2nd Addition was platted, but the City Engineer has requested that these plans be resubmitted at the time Lot 1 is developed so that new concerns can be addressed. SPUC is requesting that the developer enter into a water main looping agreement with SPUC for future water service to Lot 1, Block 1. Lot 2 contains a lift station in the northeast corner. According to the conditions placed on Canterbury Park 2nd addition this lift station was to be maintained by the owners of the lot, and a recordable agreement stating that the owners are responsible for the operation and maintenance of the lift station was to have been executed. Staff has found that no such agreement is recorded against this property. The City Engineer has stated that the lift station shall continue to be operated and maintained by the owners, therefore staff is recommending that an agreement stating so be executed and recorded. The Planning Commission, as one of their conditions of approval, agreed to the developer' s request to apply all the park 16 G fees to Lot 1 and pay them at the time a building permit is issued. (Please refer to Condition #3 . ) Staff has subsequently researched the legality of this condition, and has found that pursuant to the City Attorney, there is no authorization in the City Code to place all the park fees on one lot. Staff has prepared a resolution which is consistent with the City Attorney' s recommendation to apportion park fees on both lots. ALTERNATIVES: 1. Offer and pass Resolution No. 3209 approving the preliminary and final plat for Canterbury Park 4th Addition subject to the conditions recommended by the Planning Commission. 2 . Offer and pass Resolution No. 3209 approving the preliminary and final plat for Canterbury Park 4th Addition subject to conditions different than recommended by the Planning Commission. 3 . Offer and pass a motion denying approval of the preliminary and final plat for Canterbury Park 4th Addition. PLANNING COMMISSION RECOMMENDATION: At their March 8 , 1990 meeting, the Shakopee Planning Commission passed a motion recommending to the City Council approval of the preliminary and final plat for Canterbury Park 4th Addition subject to the following conditions (alternative #1) : 1. Approval of a title opinion by the City Attorney. 2 . Execution of a Developer' s Agreement for construction of the required improvements. a. Water Main to be installed in accordance with the requirements of the SPUC Utilities Manager - Secretariat Drive abutting Lot 1, Block 1. b. Sanitary Sewer and Storm Sewer System to be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee - Secretariat Drive abutting Lot 1, Block 1. c. Roadway Improvements to be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee - Secretariat Drive abutting Lot 1, Block 1. d. The developer shall submit to the City, cash /D or a letter of credit, the form and type of which shall be to the satisfaction of the City Administrator, in the amount of 125% of the total project cost. This is to insure completion of the public improvements when the developer's agreement is executed. 3 . The developer shall pay cash in lieu of land dedication for park purposes. The total amount of park dedication due shall be applied to Lot 1 and will be paid at the time a building permit is issued for that lot. 4 . The portion of the pond which extends into Lot 1, Block 1 shall be filled after construction of the by-pass. 5. Drainage plans and calculations showing an overall drainage plan and any easements needed to accommodate drainage should be submitted and approved by the City Engineer prior to the issuance of a building permit for Lot 1, Block 1. 6. No building permits shall be issued for Lot 1, Block 1 until sewer and water plans are approved by the City Engineer. 7 . A recordable agreement, binding to each lot, which states that the owners are responsible for operation and maintenance of the lift station shall be executed. 8 . A temporary easement shall be granted to the City for the temporary cul-de-sac, which will be in Lot 1, Block 1 Canterbury Park 4th Addition and Lot 1, Block 1, Canterbury Park 2nd Addition. 9 . The developer shall enter into a water main looping agreement with SPUC for future water service to Lot 1, Block 1. ACTION REQUESTED: Offer and approve Resolution No. 3209 approving the preliminary and final plat for Canterbury Park 4th Addition. CITY OF SHAKOPEE INCORPORATED 1870 • T='="" ""`'7-11 129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379.1376 (612)445-3650 f()February 12, 1990 Julius A. Coller II City Attorney 211 1st Avenue West Shakopee, MN 55379 Dear Jack: Previously I requested an interpretation of whether or not new park dedication fees could be assessed to property which is being replatted even though the previous park fee requirement has been satisfied. Please find enclosed a copy of my previous request and your response. At the February 8th Planning Commission meeting, the applicant, Valley Industrial Realty, cited Section 12 .07, Subd. 5, Subparagraph C of the Shakopee City Code as an argument for not assessing further park dedication fees to Canterbury Park 4th Addition. This section reads as follows: When structures are constructed on property which has previously been platted and on which plat no park dedication in cash or land was given to the City, a park dedication fee in accordance with the schedules hereinbefore set forth shall be paid at the time the building permit is issued. If the park dedication has been previously satisfied at the time of platting in accordance with the requirements then in existence, then no further fee shall be levied. The Planning Commission has requested that the city attorney look into this matter further and cite applicable sections of the city code or state statute to support the interpretation. The Planning Commission is scheduled to continue discussion on Canterbury Park 4th Addition at their March 8th meeting. I would appreciate your response prior to February 26th in order to prepare the appropriate staff report and recommendations for the meeting. Sincerely, Jnelle Szklarski Planning Intern Enclosures cc: Dennis Kraft The Heart Of Progress Valle !' OPPORTUNITY EMPLOYER JULIUS A. COLLER, II JULIUS A.COLLER ATTORNEY AT LAW 612.445.1244 1659-194.0 2 1 1 WEST FIRST AVENUE SHAKOPEE. MINNESOTA 553Z9 February 14, 1990 Ms. Janelle Szklarski Planning Intern Shakopee City Hall 129 East First Avenue Shakopee, MN. 55379 Dear Ms. Szklarski I have your letter of February 12th again concerning the question of whether or not new park dedication fees could be assessed against property which is being replatted even though the previous park fee requirement has been satisfied and you further comment that the Planning Commission requests that I look into the matter further and that I cite applicable sections of the City Code or State Statute to support the interpetation. By"the interpetation" I assume you mean mine. Under date of February 1, 1990 I replied that"I view a replat as a new plat and it follows that park dedication fee would be according to the schedule in force at the time the replat is presented for approval and acceptance." Upon further reflection and at a risk of being over simplistic I probably could have stated for verification that if the new schedule or fee is higher than the previous classification, credit, of course, should be given for the amount previously paid. No part of our Code has been subject to judicial interpetation and hence no specific citations are available on this point. Likewise, the Statutes are also silent on this point and for our answer we have to consider basically what a replat is and its effect to the question you ask. A plat is a plan or map of a given area of land; it is a division of land into smaller pieces. A replat is a new plat filed over an original or existing plat or a part of one and supersedes the original plat or the portion thereof covered by the replat thus taking the place of the original plat or a portion thereof. Gannett v Cook 61 NW 2nd 703; 245 Iowa 750 Kane v State 55 NW 2nd 333; 237 Minn 261 Northern Indiana v McCoy 157 NE 2nd 181 239 Ind. 301 Words and Phrases 32A page 233 and supplement. Our Code 12.07 (5) provides that all plats which include residential, commercial and industrial uses or any combination thereof should provide a reasonable portion of such proposed subdivision to be dedicated for public use as park, playground or public open space. The City shall have the option of requiring a cash contribution in lieu of a land dedication. Janelle Szklarski February 14, 1990 Clearly, subparagraph C of Section 12.07 of the Code applies to a situation where you are altering area by constructing a building on the property. This is not what is being considered here. Very truly yours, J lius A. Coller, II Shakopee City Attorney JAC/nh CANTERBURY PARK 4TH ADDITION /f/ ! \`� ..:::"..) -� MINN:.er. \ E � t ` / I41 � i--- - Ii piVEP° ce- V ,�- - - - �� Sr�O� -• 1 VAII[Y FAIR - ,— ` AMUSEMENT ItSLUE LAKE i ►ARI! YACLSY TREATYENi - //pi` 3 FLINT ESL `�GAIN •N ______. SA . T AV k It VA E: i l elvp IN WfSTfA TERSURY DOWNS = ,sQ'/TH 1111 i VALLEY PARK ,___fIFTH _ -- ____ 1 r r J J AC7 M CO 0 _o 12th AVENUE — D I ♦' NSP :% rQ -1-I 9 - - - — — - - - - -- - - — - - BLUE LAKE II - - -� wweE - - I �'' TrUR'QC ` 1 � L sibs, ,,____Altim t - (��`�- u KILLARNEY \ 9 HILLS AODM - Dean Lake - --- - �2F gilI I �. \ '�� . 1;.. E Tl3OF1T. -All AWNR likiloi 6 ----,,� 15 14 CS4M /6 0 6 11111. . is-, ••-....... c rUg4C W 1 r - - - U \ � _.___ 4 23\ tia 1 2 2 �jl _= i�>, r ��al_iriiil C>r " RESOLUTION NO. 3209 A Resolution Approving the Preliminary and Final Plat of Canterbury Park 4th Addition WHEREAS, the Planning Commission of the City of Shakopee did approve the Preliminary and Final Plat of Canterbury Park 4th Addition on March 8 , 1990 and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS, the City Council has been fully advised in all things. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the Preliminary and Final Plat of Canterbury Park 4th Addition, described in "Exhibit A" , attached hereto and made a part hereof be, and the same hereby is approved and adopted with the requirements that: 1. Approval of a title opinion by the City Attorney. 2 . Execution of a Developer' s Agreement for construction of the required improvements. a. Water Main to be installed in accordance with the requirements of the SPUC Utilities Manager - Secretariat Drive abutting Lot 1, Block 1. b. Sanitary Sewer and Storm Sewer System to be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee - Secretariat Drive abutting Lot 1, Block 1. c. Roadway Improvements to be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee - Secretariat Drive abutting Lot 1, Block 1. d. The developer shall submit to the City, cash or a letter of credit, the form and type of which shall be to the satisfaction of the City Administrator, in the amount of 125% of the total project cost. This is to insure completion of the public improvements when the developer' s agreement is executed. 3 . The developer shall pay cash in lieu of land dedication for park purposes. Park fees for Lot 2 shall be paid AC/ prior to the recording of this plat. Park fees for Lot 1 may be paid at the time a building permit is issued. 4 . The portion of the pond which extends into Lot 1, Block 1 shall be filled after construction of the by-pass. 5. Drainage plans and calculations showing an overall drainage plan and any easements needed to accommodate drainage should be submitted and approved by the City Engineer prior to the issuance of a building permit for Lot 1, Block 1. 6. No building permits shall be issued for Lot 1, Block 1 until sewer and water plans are approved by the City Engineer. 7 . A recordable agreement, binding to each lot, which states that the owners are responsible for operation and maintenance of the lift station shall be executed. 8 . A temporary easement shall be granted to the City for the temporary cul-de-sac, which will be in Lot 1, Block 1 Canterbury Park 4th Addition and Lot 1, Block 1, Canterbury Park 2nd Addition. 9 . The developer shall enter into a water main looping agreement with SPUC for future water service to Lot 1, Block 1. BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and the same are hereby authorized and directed to execute said approved Plat and Developers ' Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1990 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney ( o " EXHIBIT A Lots 1 and 2, Block 2, 'Canterbury Park 2nd Addition, according to the plat thereof on file and of record in the office of the Registrar of Titles, Scott County, Minnesota. That part of the east half of the Southwest Quarter of Section 9, Township 115, Range 22, Scott County, Minnesota, described as follows: Commencing at the northeast corner of said east half of the Southwest Quarter; thence South 89 degrees 25 minutes 31 seconds West, on an assumed bearing, along the north line of the east half of the Southwest Quarter, a distance of 397.94 feet to the point of beginning of the land to be described; thence South 69 degrees 03 minutes 33 seconds West, a distance of 449.14 feet; thence South 71 degrees 37 minutes 50 seconds West, a distance of 91.28 feet; thence North 5 degrees 10 minutes West, a distance of 184.80 feet to the north line of said east half of the Southwest Quarter; thence North 89 degrees 25 minutes 31 seconds East along the north line of the east half of the Southwest Quarter, a distance of 522.77 feet to the point of beginning. 1 0 (4 MEMO TO: Dennis R. Kraft, City Administrator FROM: Janelle Szklarski, Planning Intern RE: Preliminary and Final Plat of Valley Park 8th Addition DATE: March 14 , 1990 INTRODUCTION: At their meeting on March 8, 1990, the Shakopee Planning Commission moved to recommend to City Council approval of the preliminary and final plat for Valley Park 8th Addition subject to conditions. BACKGROUND: Valley Industrial Realty has submitted an application for the preliminary and final plat of Valley Park 8th Addition. The proposed plat is a replat of Outlot A and Lot 8, Block 1 of Canterbury Park 1st Addition. The proposed plat would combine the two parcels into one lot containing 16. 2346 acres. The property is located in an I-2 zoning district south of Valley Industrial Boulevard North and west of Citation Drive. The name of the plat on the blue line is shown as Canterbury Park 2nd Addition. This is a misprint. The correct name of the plat should be Valley Park 8th Addition. The proposed plat combines Outlot A and Lot 8, Block 1, Canterbury Park 1st Addition into one lot. This lot meets the minimum lot size of 1 acre and minimum lot width of 100 feet. Twenty foot drainage and utility easements are shown around the perimeter of the lot, except for a 37 foot easement along the north side. There are existing drainage and utility easements along the interior property lines abutting Outlot A and Lot 8, Block 1, Canterbury Park 1st Addition which are not shown on the proposed plat. The developer has submitted an application to the City for the vacation of these interior easements. At their meeting on March 8, 1990, the Planning Commission found the vacation to be consistent with the comprehensive plan, and recommended approval of the vacation. The public hearing regarding this vacation will be held on March 20, 1990 . The plat abuts Valley Industrial Boulevard North on the north and is accessed via Citation Drive. Citation Drive was dedicated when Canterbury Park 1st Addition was platted. A cul-de-sac has been constructed at the end of Citation Drive, however it is not part of the dedicated right-of-way. It is unclear by the submitted drawings what part of the cul-de-sac is actually being dedicated. Staff would like to see the outline of the existing right-of-way distinguished from that of the right-of-way being dedicated with this plat. In addition, curb and gutter are needed around the cul- de-sac. /(3. 1)--- One of the conditions of approval for Canterbury Park 1st Addition was that the developer shall be required to provide a recordable agreement which guarantees the looping of the water system when Outlot A is replatted, if required by SPUC. In lieu of land dedication, a cash contribution to the park fund should be made. The park dedication required for the commercial/industrial zone is $1500 an acre. Therefore, the developer shall pay $24 , 351. 90 in park dedication fees (16 . 2346 x $1500) . The signature block for Planning Secretary should be omitted as there is no such person and this is not a requirement of the Subdivision Ordinance. ALTERNATIVES: 1. Offer and pass Resolution No. 3210 approving the preliminary and final plat for Valley Park 8th Addition subject to the conditions recommended by the Planning Commission. 2 . Offer and pass Resolution No. 3210 approving the preliminary and final plat for Valley Park 8th Addition subject to conditions different than recommended by the Planning Commission. 3 . Offer and pass a motion denying approval of the preliminary and final plat for Valley Park 8th Addition. PLANNING COMMISSION RECOMMENDATION: At their meeting on March 8, 1990, the Shakopee Planning Commission moved to recommend to City Council approval of the preliminary and final plat for Valley Park 8th Addition subject to the following conditions (alternative #1) : 1. Approval of a title opinion by the City Attorney. 2 . Execution of a developer' s agreement for construction of required improvements: A. Installation of the water system in accordance with the requirements of the SPUC Manager. B. Installation of the street lighting in accordance with the requirements of the SPUC Manager. C. Streets and street signs to be installed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. ID D. The developer shall agree to pay the City $24 , 351. 90 in park fees at the time a building permit is issued for the lot. 3 . The City Engineer must approve all drainage and grading plans prior to development of this lot. 4 . The signature block for Planning Secretary shall be omitted. 5. The plat shall be renamed Valley Park 8th Addition. 6. Utility and drainage easements along the interior lot lines of Outlot A and Lot 8 , Block 1, Canterbury Park 1st Addition shall be vacated prior to the recording of the plat. 7 . The outline of the existing right-of-way for the Citation Drive cul-de-sac shall be distinguished from the right- of-way being dedicated with this plat. ACTION REQUESTED: Offer and approve Resolution No. 3210 approving the preliminary and final plat for Valley Park 8th Addition. 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F I - x 14_ 71 RESOLUTION NO. 3210 A Resolution Approving the Preliminary and Final Plat of Valley Park 8th Addition WHEREAS, the Planning Commission of the City of Shakopee did approve the Preliminary and Final Plat of Valley Park 8th Addition on March 8 , 1990 and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS, the City Council has been fully advised in all things. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the Preliminary and Final Plat of Valley Park 8th Addition, described as follows: Outlot A and Lot 8 , Block 1, Canterbury Park 1st Addition, Scott County, Minnesota. be, and the same hereby is approved and adopted with the requirements that: 1. Approval of a title opinion by the City Attorney. 2 . Execution of a developer' s agreement for construction of required improvements: A. Installation of the water system in accordance with the requirements of the SPUC Manager. B. Installation of the street lighting in accordance with the requirements of the SPUC Manager. C. Streets and street signs to be installed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. D. The developer shall agree to pay the City $24 , 351.90 in park fees at the time a building permit is issued for the lot. 3 . The City Engineer must approve all drainage and grading plans prior to development of this lot. 4 . The signature block for Planning Secretary shall be ! b omitted. 5. The plat shall be renamed Valley Park 8th Addition. 6. Utility and drainage easements along the interior lot lines of Outlot A and Lot 8 , Block 1, Canterbury Park 1st Addition shall be vacated prior to the recording of the plat. 7 . The outline of the existing right-of-way for the Citation Drive cul-de-sac shall be distinguished from the right- of-way being dedicated with this plat. BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and the same are hereby authorized and directed to execute said approved Plat and Developers' Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990 . City Attorney lN6/ MEMO TO: Dennis R. Kraft, City Administrator FROM: Janelle Szklarski, Planning Intern RE: Final Plat of The Meadows 4th Addition DATE: March 14 , 1990 INTRODUCTION: At their meeting on March 8 , 1990, the Shakopee Planning Commission moved to recommend to the City Council approval of the final plat for The Meadows 4th Addition subject to conditions. BACKGROUND: Gold Nugget Development Corporation has submitted a final plat for The Meadows 4th Addition located South of 11th Avenue and East of County Road 79 . This is the fourth phase of the development and contains 42 single family lots and 3 outlots on approximately 13 . 79 acres. The area is zoned R-2 . In the Spring of 1987 , the developer received preliminary plat approval for the entire plat. The preliminary plat was recently amended by the City on May 2 , 1989 . The first phase of final platting (Meadows 1st Addition) was approved by the City on November 17, 1988 . The Meadows 2nd Addition was approved on June 20, 1989 , and Meadows 3rd was approved on October 17 , 1989 . The Upper Valley Drainageway is located within Outlot A of the proposed Meadows 4th Addition. This outlot will be dedicated to the City. A permanent easement for the purpose of this drainageway extends onto the northern edge of Block 4 , and Lot 1, Block 5, as well as the southern edge of Lot 4 , Block 3 and Lot 4 , Block 2 . The drainage and utility corridor is 120 feet in width and will house the VIP sewer main. Approval of the preliminary plat required dedication of land for park purposes. Since the developer is phasing the final platting, he will be dedicating additional park land to the City in future phases. In the past, the developer furnished a check to the City for the difference between the land to be dedicated with the individual phase and the amount of land required. The City, in turn, agreed to return the check at the time when additional land was dedicated with a subsequent phase. The first addition dedicated 5% of the land (as part of the trail along County Road 79) or about 1/2 the amount required. The other half was paid in cash. The second phase dedicated only 1. 4% of the land (Outlot C) and paid the difference in cash ($6665) . The third phase did not pay park fees, as the fees for these parcels was covered under the developer' s agreement for The Meadows 2nd Addition. The proposed Meadows 4th Addition is required to dedicate 1. 379 acres (10% land dedication required. ) The following is a 10j" break down of the land being dedicated with The Meadows 4th Addition: Outlot A = 1. 36 acres Outlot B = . 08 acres Cty. Rd. 79 trail = . 15 acres 1. 59 acres The developer should be reimbursed for the land dedicated in excess of the required amount ( . 211 acres. ) The Meadows 2nd Addition should have dedicated 1. 2 acres or 10% of the land being platted. The cash equivalent for the land dedication was $7750 ($250 per lot at 31 lots. ) Since 1. 2 acres has the cash equivalency of $7750, then the additional . 211 acres dedicated with The Meadows 4th Addition equates to $1363 . Therefore, the developer should be reimbursed in this amount. The Community Services Director, in his review of the final plat, has recommended denial because the plat does not show the proposed trail along County Road 79 . The plat does show an additional 10 feet of right-of-way along County Road 79 for the proposed trail , but does not specifically identify the trail on the drawing. This extra right-of-way is being counted towards park land dedication and satisfies the concerns expressed by the community services director. Currently there are special assessments against this property. The City Engineer will reapportion these assessments against the lots, and the developer will waive his right to appeal the reapportionment. ALTERNATIVES: 1. Offer and pass Resolution No. 3211 approving the final plat for The Meadows 4th Addition subject to the conditions recommended by the Planning Commission. 2 . Offer and pass Resolution No. 3211 approving the final plat for The Meadows 4th Addition subject to conditions different than recommended by the Planning Commission. 3 . Offer and pass a motion denying approval of the final plat for The Meadows 4th Addition. PLANNING COMMISSION RECOMMENDATION: At their meeting on March 8 , 1990, the Shakopee Planning Commission moved to recommend to the City Council approval of the final plat for The Meadows 4th Addition subject to the following conditions (Alternative #1) : 1. Outlot A must be dedicated to the City for the drainage and utility corridor. jD 2 . Approval of title opinion by the City Attorney. 3 . Execution of a developer's agreement for construction of required improvements: A. Street lighting to be installed in accordance with the requirements of the SPUC Manager. B. Water system to be installed in accordance with the requirements of the SPUC Manager. C. Sanitary sewer and storm sewer to be installed in accordance with the requirements of the design criteria and standards of the City of Shakopee. D. Local streets and street signs within the plat shall be constructed in accordance with the requirements of the design criteria and standard specifications of the City of Shakopee. E. The additional 10 feet of right-of-way along County Road 79 dedicated with this plat for a trail system will count toward park dedication requirements. The Developer shall also deed to the City Outlots A and B for park purposes. F. The City Engineer will reapportion the existing special assessments against the lots and the developer shall waive his right to appeal the reapportionment. 4 . The developer shall provide a recordable agreement stating that not more than 10% of the plat will be developed into twin homes. Twin homes will require separate utility connections, and sites must be identified before installation of utilities. 5. An access permit must be obtained from the County Engineer for access to County Road 79 . 6 . A sidewalk along the north side of Vierling Drive will be required and must comply with the design criteria and standards of the City of Shakopee. 7 . The developer will be responsible for the grading of the plat (as per the preliminary drainage plan. ) 8 . No direct access from individual lots to Vierling Drive and County Road 79 will be allowed. / o 9 . Lots 1 & 2 , Block 1, Lots 3 & 4 , Block 1, Lots 5 & 6, Block 1, Lots 7 & 8 , Block 1, Lots 9 & 10, Block 1, Lots 11 & 12 , Block 1, Lots 13 & 14 , Block 1, Lots 2 & 3 , Block 2 , and Lots 2 & 3 , Block 3 , will be sold and built upon together as one parcel . 10. The City Council shall authorize appropriate City officials to reimburse the developer $1363 for the dedication of park land in excess of the required amount. ACTION REQUESTED: Offer and approve Resolution No. 3211 approving the final plat for The Meadows Fourth Addition. THE MEADOWS 4TH ADDITION /I ` D •Q1 r__ ____ _ \, .... -. - --I________________________ - ../mmm,....,MP,MM10.1 c \.... , ,�('.5HAKO' E 1. 35:30 5:3 0f ® 101 .1 wow. V `�� GNI GO dQ •■ w wGC . x 11W......V/ -- ' ....- 1-----C3.1-74,WOCIATUFFilliliniiii.4144 In Q la a� ,SoGoa®o0° SO=" °. ,,,, • o aGao . � ao ________ on-Mi D ,,,q,... \,„„„,,,,,,. .,::::‘ ___ 4r. ' f1EEL ao ' $ [::,iii , - ill 1" �•. I. 11 r ; 1 N_� :d. -1/Una. . i 1- -1 r-) rr El I. THOMAS rt Ir 11[ it w • ',I ili .--- ',�HENNESA SHAKOPEE p(i...„.0.- 1 TM AV .Q - ---- . '''IL O Z W 7 me. I • r ALM Irl ...,, 6. IS TH(AVE. • J11.13-*_... T — �' .-t— ,� /ri 1 % �� `—I'�GOMP� �`:�11 rM F•-E. HOUND ST, ' ".1 i al �` I ' �'4!r .TT f'E SAND ST. — ...• - i �--c-- -- — — —I /� i-- — — = I I III 1 r...../ i I/ t / I I I I I I+ O CC O �— t 0 0 N.SHANNON DR, c O S Z CREEKSIDE LN. 14 3 0 > 13 ¢ I a 17 18 co x cc a W n� a 2 a _. Z ©� � 126TH ST.*. mug- 128TH5T w__ RD 78 LINK DR. 2 q HILLSIDE V ESTATES U SH•NMONDR S II J 78 - 130 HS7 W._;` CO RD 7e I qIc.,` 7 / 1 \ Uz VfCIR�23 DA RD. Zq 19 2r —m I TT Imm 1\ TIMBER PM.1 \ 1 TRAILS = .i ...---/ ..ih. 1 \ 1 AOD'N. - II 1 1 �) = � LO u, 1 RESOLUTION NO. 3211 A Resolution Approving the Final Plat of The Meadows 4th Addition WHEREAS, the Planning Commission of the City of Shakopee did approve the Final Plat of The Meadows 4th Addition on March 8 , 1990 and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS, the City Council has been fully advised in all things. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the Final Plat of The Meadows 4th Addition, described in "Exhibit A" , attached hereto and made a part hereof be, and the same hereby is approved and adopted with the requirements that: 1. Outlot A must be dedicated to the City for the drainage and utility corridor. 2 . Approval of title opinion by the City Attorney. 3 . Execution of a developer' s agreement for construction of required improvements: A. Street lighting to be installed in accordance with the requirements of the SPUC Manager. B. Water system to be installed in accordance with the requirements of the SPUC Manager. C. Sanitary sewer and storm sewer to be installed in accordance with the requirements of the design criteria and standards of the City of Shakopee. D. Local streets and street signs within the plat shall be constructed in accordance with the requirements of the design criteria and standard specifications of the City of Shakopee. E. The additional 10 feet of right-of-way along County Road 79 dedicated with this plat for a trail system will count toward park dedication requirements. The Developer shall also deed to the City Outlots A and B for park purposes. i TO: Leroy Houser I FROM: Tom Steininger DATE: 03-12-90 RE: ALTERNATIVE CUSTODIAL SERVICE PROPOSAL INTRODUCTION: There is a need to address the manner in which housekeeping is accomplished in city buildings. BACKGROUND: Apparently the people who are employed to clean city buildings are no longer going to make their services available to us. Several department heads have indicated that this situation presents an opportunity to improve the way housekeeping in city buildings is accomplished. The following alternatives are available: 1. Enter into another agreement similar to the one currently in place. ADVANTAGES: None DISADVANTAGES: Lack of control which negatively impacts security, quality of work and quantity of work. 2. Hire a commercial cleaning service. ADVANTAGES: Should result in higher quality of work, more work being done and improved security. DISADVANTAGES: Unknown cost, certain work will remain undone and lack of flexibility inherent in using someone else 's employee. 3. Create a Custodian/Handyman position: ADVANTAGES: Should be cheaper. If the cost of the system now in place is $40-45 , 000. per year depending on how it is measured, it should be possible to save about 25% on one position or to create 1. 5 positions. Greater control would result in more work, higher quality work and more effective scheduling which would result in the Police Department and City Hall being cleaned daily instead of twice a week. RECOMMENDATION: Create a Custodian/Handyman position with plans to expand it to 1. 5 positions as needed. TO: LeRoy Houser, Building Inspector l L FROM: Gregg Voxland, Finance Director RE: Janitorial Services DATE: March 9, 1990 Introduction Your memo dated 4/1/90 requests a recommendation on janitorial services. Based on the information you supplied, which does not include any cost figures for a custodial service, my recommendation is as follows. It would be useful to have an employee to do "handy man" type maintenance item activities such as minor painting, snow shoveling, plumbing, changing light bulbs, etc. Public Works employees used to do some of this type of work but the work load for them has increased over time and the Public Works Director seems to prefer that his employees not be asked to do this type of work. The City does not have the quantity of work to keep a maintenance person busy full time. Therefore, the combination of maintenance and custodial work seems logical. The current cleaning staff puts in about 3360 hours per year. It appears that one full time person could not handle all the current cleaning plus addtional maintenance jobs and heavier cleaning such as carpet cleaning. In addition to a full time custodian, either a part time employee(s) or a cleaning service would be needed to assist in cleaning all the buildings. It is also posible that a new City Hall will be more of a multipurpose building with increased demands on cleaning and maintenance activities. Whatever the decision is regarding the provision of cleaning services, the needs of the employer (City) should be the primary factor as opposed to the needs or convenience of the employee or contractor. Without knowing what the cost would be for contracted cleaning plus the maintenance costs, my recommendation is for the City to have a fulltime custodian with partime or contracted assistance. Council will have to determine in what manner and time frame such changes are to be made if Council accepts this recommendation. Other Alternatives to your memo; Combination of current cleaning staff and a cleaning service. Keep current staff but change schedules to fit current employer needs/desires. Hire full time custodian and keep current staff with changed schedules and possible reduced hours. 1l C/ MEMO TO: Leroy Houser, Building Official FROM: Barry A. Stock, Assistant City Administrator RE: Janitorial Services DATE: March 13 , 1990 Last week you disseminated a memo amongst all department heads requesting input regarding the present janitorial services and possible alternatives. Following are a few of my comments regarding the issue. Present Cleaning Staff - I have found no problems with the present janitorial staff as it relates to their present job responsibilities in regard to my work space. I also have no reason to believe that security has been a problem in terms of my work space. However, I can understand the City' s concern with security and confidentiality. I also cannot comment on the cost effectiveness of our present service without having the opportunity to view price quotations from the other alternatives discussed in your memo, i. e. contract for service, full-time janitor. However, it would appear to make economic sense to hire a full-time janitor when one considers the fact that we are paying top dollar to have light bulbs changed and minor plumbing services provided by a master plumber and master electrician respectively. Full-time -janitor - If it does indeed make economic sense to hire a full-time janitor, I would be in strong support of it. The janitor could also be used to run delivery errands and perform a number of duties around City Hall that have been picked up by the existing City Hall staff. (Emptying trash from the recycling containers in each office, moving boxes from the upstairs to the basement, carrying paper to the copy machine, keeping the pop machine stocked as well as ordering pop and coffee for the coffee machine. ) Cleaning Schedule - The present cleaning schedule of my work space is adequate. (Twice weekly) I have no reason to believe that supervision of our present janitorial crew is a problem. However, I can certainly see that supervision would be more adequately addressed if a full-time janitor was on board during our regular working hours. MEMO TO: LeRoy Houser, Building Official ' ‘ FROM: Judith S. Cox, City Clerk sL RE: Janitorial Services DATE: March 14 , 1990 I concur with your memo of March 7 , 1990 that it is an appropriate time to consider alternatives to the current janitorial services procedures, in light of the recent resignations from the cleaning ladies. I also concur with and would like to reiterate the contents of the memo from Barry Stock dated March 13 , 1990 addressing this matter. One additional comment. A combination of alternatives may also be worth considering. i.e. : Full-time janitor + a cleaning person for some areas like the congregate dining kitchen. The only reason I bring this up is the fact that the current cleaning ladies spend 3 , 361 hours a year performing their duties - per your memo. If you assign these duties plus some additional duties which are now being performed by someone else (replacing light bulbs , minor repairs, etc. ) I question whether or not everything can be done by one janitor working full-time - 2 , 080 hours per year. JSC/tiv )4c) RT INFa, 11c Memo To: Honorable Mayor & City Council From: Dennis R. Kraft, City Administrator Marilyn Remer, Personnel Coordinator Re: Janitorial Services Date: March 20, 1990 Introduction Council is being asked to consider various alternatives regarding cleaning services for city buildings. Background Following is some additional information regarding the options available to provide janitorial services for City buildings. Full time Custodian/Maintenance Worker Staff has obtained Scott County's job descriptions for Custodian I, Custodian II and Maintenance Worker. These have been reviewed by LeRoy Houser, Building Official and the Personnel Coordinator. The attached Custodian job description reflects the various duties of a full time Custodian/Maintenance Worker which would fill the needs of the City. The City's 1990 Pay Plan provides the following pay range for a Custodian classification: Step Step Step Step #1-Start #2 - 1 Yr. #3 - 2 Yr. #4 (Top) $14,382 15,341 17,259 19,176 ($6.91/hr. ) ($9.22/hr. ) The Stanton Salary Survey has only one classification for custodian-type positions, therefore it is the only market to consistently compare with at this time. After six months the Custodian/Maintenance Worker would complete a TSP and any necessary salary adjustments or re-classifications would be discussed at that time. Budget Impact: Rose Mertz is currently working approximately 65% parttime. To hire an individual with the required maintenance skills desired, it is assumed top pay rate must be utilized. The estimated cost to hire a full time custodian and continue Rose at her current status would be as follows : $19,176 - Full time Custodian Salary 5.753 Benefits (est. 30% includes PERA, FICA, Health & Life Ins. , Work Comp Ins. , Vacation, Sick & Holiday) $24,929/yr. $12,465 - Part time Custodian Salary 3 .740 Benefits $16,205/yr. $41,134/yr. Total Salary & Benefits. $700-$1,000/yr est. Cleaning Supplies l � Note: Vacuum cleaners and equipment are additional. Minor maintenance such as replacing light bulbs and minor plumbing repairs would be taken care of by a full time custodian. Repairs requiring licensed plumbers and electricians cost the City from $33/hr- $43.50/hr. and would continue to be provided by local firms. The Finance Department estimates that approximately $5,000 was spent for building maintenance for 1989 (Redfield Electric and Associated Mechanical) . Of that, approximately $1,200 was for minor repairs and the balance for repairs requiring skilled labor. Contracted Custodian Services Quotes were received from two commercial cleaning firms. Swart's Cleaning firm bid $479.33/mo. to clean the congregate dining, to include annual cleaning of kitchen. Swart's bid for cleaning all other city buildings is $3,212.74/mo. (38,552/yr) . These quotes do not include supplies. Total cost of all buildings including congregate dining is $44,304.84/yr. References are provided. Burnsville Commercial Cleaning's bid for cleaning city buildings is $2,548/mo. (30,576/yr. ) This includes all cleaning supplies (except light bulbs, paper towels, tissue & restroom soap) and cleaning equipment. The service includes changing light bulbs and tacking or gluing down loose carpet. Burnsville Cleaning has submitted a verbal quote of $671/mo. to clean the congregate dining. Total cost of all buildings including congregate dining is $38,628.00/yr. Burnsville Cleaning currently cleans Savage City Hall & Police Department facilities. Other references will be provided if desired. Summary Considering the uncertainty surrounding the legislative impact on the City's financial picture, staff believes it would be both cost effective and prudent to contract some of the cleaning services at this time. A 30-day termination notice is all that is required to terminate services if unsatisfactory or budget constraints dictate other actions. Staff is recommending Rose Mertz continue to clean the Library and the Congregate Dining facility for a total of 25 hours/week (62.5% part time) . This schedule is acceptable to Rose. The cost submitted by Burnsville Cleaning for the Library is $482.00/mo. Deleting this amount results in the total quote for the remaining buildings to be $2,066.00/mo. It is staff's recommendation to retain Rose Mertz to clean the Library & Congregate Dining facility and contract the remaining buildings to Burnsville Commercial Cleaning. The advantages are Ms. Mertz remains employed, the quality of cleaning/maintenance improves and the level and cost of supplies/equipment maintenance diminish. The cleaning service can provide substitutes or back-up when Rose is unavailable. The Police Department will run a background check on any individual employed by the cleaning service. 1i G Cost Impact Burnsville Commerical Cleaning @ $2,066.00/mo - $24,792/yr. Rose Mertz @ 25 hr/wk @ $9.22/hr - $11,986 plus benefits - $15.582 $40,374/yr. alternatives 1. Authorize staff to enter into a contract with Burnsville Commercial Cleaning to provide cleaning services for the Public Works, Police Department, City Hall and Recreation Building at $2,066.00/mo. 2. Authorize the part time status of 62.5% (25 hours/week) for Rose Mertz, Custodian, responsible for cleaning the Library and the Congregate Dining facility. 3. Authorize staff to enter into a contract with Burnsville Commerical Cleaning to provide cleaning for the congregate dining facility at $671/mo. 4. Authorize staff to enter into a contract with Swart's Cleaning to provide cleaning for the Public Works, Police Department, Library, City Hall and Recreation Building at $3,212.74/mo. 5. Authorize staff to enter into a contract with Swart's Cleaning to provide cleaning for the congregate dining facility at $479.33/mo. 6. Approve the job description for a full time Custodian/Maintenance Worker and authorize staff to advertise for a full time Custodian/Maintenance Worker at the salary range of $14,382- 19,176/yr. Recommendation Staff recommends Alternatives No. •1 and 2. 11 POSITION DESCRIPTION POSITION: Custodian/Maintenance Worker DEPARTMENT: Government Buildings ACCOUNTABLE TO: Building Official Primary Objective of Work Performs semi-skilled and unskilled cleaning and maintenance work in connection with the upkeep of the City buildings. Serves as leadworker for other custodian staff. Examples of Duties These examples are intended to be illustrative only and may not include all the responsibilities found in this position class. Scrubs, vacuums, strips , washes, shampoos and disinfects all flooring, including moving furniture, cable, wires and edging perimeters. Dusts all bases , cove base moldings, furniture legs, cabinets, desk legs and bases, wires and cables. Washes , disinfects, waxes, treats, polishes, dusts and repairs, all walls painted and covered, furniture, interior and exterior windows, glass mirrors, counter tops, partitions, equipment, trash receptacles, sinks, drinking fountains , door frames, handles, ceilings, piping, light fixtures, woodwork, etc. Collects and disposes of all paper and trash from receptacles . Cleans, polishes, scrubs and fills all paper and sanitary product holders and cabinets, and disinfects same. Refills all liquid soap dispensers as needed. Makes minor electrical, plumbing and heating repairs. Changes burnt-out light bulbs and fixtures. Rearranges/moves desks, files, furniture and other office supplies. This includes emptying trash from the recycling containers, moving storage boxes to/from the basement, carrying paper to the copy machine, and keeping the pop machine stocked. Fills supply requests, re-orders supplies as inventory is depleted, stocks shelving and organizes supply area. Also includes ordering pop and coffee for city hall pop and coffee machines. Locks all areas not occupied. Reports vandalism or vagrancy to proper authorities. Retains knowledge of confidential or sensitive material. Reports and secures any valuables discovered to proper authorities. Serves as leadworker for other custodial staff, makes work assignments, relays instructions as directed by Building Official. Routinely inspects all buildings to determine nature and extent of / IC repairs required and reports building maintenance concerns to supervisor. Sweeps and/or shovels the building-entry landings and steps. Performs related duties as required or assigned. Required Knowledge . Skills and Abilities: Considerable knowledge of cleaning methods, procedures, equipment and materials. Working knowledge of modern building maintenance methods, equipment and material and ability to modify custodial products and practices. Ability to perform minor maintenance tasks relating to carpentry, painting, plumbing and electricity. Skill in operating a variety of power equipment and hand tools used in custodial activities and in the repair and maintenance of buildings. Working knowledge of security, vagrancy and vandalism. Ability to understand and carry-out verbal and/or written instructions to supervise and instruct others in the performance of their duties and make follow-up reports to supervisor. Ability to establish and maintain effective working relationships with other employees, officials and the general public. Ability to maintain a steady pace and perform tedious tasks. Considerable knowledge of supply catalogue contents, including dilution ratios, product testing, safety requirements and other applications. Minimum Qualifications: Requires a high school graduate or equivalent and two-to-four years of related custodial and maintenance experience. Requires physical ability to perform a wide variety of manual custodial and maintenance tasks . Related vocational training from an accredited Technical School maybe substituted for one year of experience. Class "B" Boiler Operations License preferred. Burnsville Commercial Cleaning 1 1 0. & Maintenance 1 P.O. Box 5041 ��'' ; d:u/ �Aim��'�'+t Burnsville,MN 55337 I'�"� "1� �� 612/435-1099 `\r ` BID FOR SHAKOPEE MARCH 15 , 1990 Burnsville Commercial Cleaning 43. & Maintenance 45) P.O. Box 5041 100 ��'�►�' MN 55337 O' �'' Burnsville, � � 612/435-1099 ViN‘ftg: MARCH 15 , 1991 Enclosed please find bids for the following buildings : -•PUBLIC WORKS -POLICE DEPARTMENT -LIBRARY -CITY HALL -Recreation Building Any additional work not included in the bid sheetsis to be done by request for $12 . 50 per hour. CARPET CLEANING - Basic extraction plus pre-spray 10per square foot (minimum 600 square feet) We will provide all necessary cleaning supplies , chemicals and equipment except restroom soap, towels and tissue (These may be purchased for an additional cost. ) and light bulbs . Thank you for the opportunity to present you with these bids . Please do not hesitate to call me if you have any questions or if you would like to make any modifications to these bids . I look forward to the opportunity of providing you with our professional services . Thank you , Mia M Merickel PUBLIC WORKS / ( V WEEKLY CLEANING -empty waste baskets and replace liners -empty ashtrays and clean -clean desks , chairs , equipment , accessories , furniture, window sills , remove cobwebs and vacuum offices -clean two bathrooms - fixtures , mirrors , dispensers , sinks , toilets , urinals , spot clean walls and dividers , clean locker exteriors , fill dispensers , sweep and mop/vacuum floors -clean lunchroom - chairs , tables , sinks , counter , exterior of cupboards , appliances and vending machines , desk, sills and ledges -clean registar -replace light bulbs as needed -remove cobwebs -sweep and mop floors -tack/glue loose carpet MONTHLY CLEANING -clean ceiling lights/vents as needed -edge vacuum -clean baseboards -clean windows in and out - blinds , sills and frames -clean woodwork THREE TIMES A YEAR - scrub and recoat floors ONE TIME A YEAR - strip and wax floors The cost per month based on a fifty-two week yearis $217 . 00 I � POLICE DEPARTMENT TWICE A WEEK CLEANING -empty waste baskets and replace liners -empty ashtrays and clean -clean desks and file cabinet tops , sides , backs and drawer fronts -clean counters , tables and stands -clean phones , calculators , computors , copiers etc. -clean all accessories - desks , files , counters , tables , stands and walls -clean divider tops -clean chairs and legs -clean vending machines , registars etc. -spot clean interior glass -clean sills and ledges -remove cobwebs -replace ceiling light bulbs as needed -sweep and mop floors -vacuum all carpet including steps and rugs -tack/glue loose carpet -clean lunchroom - exterior of stove , fridge, appliances stands , tables and chairs -clean five bathrooms - fixtures , mirrors , dispensers , sinks , toilets , urinals , spot clean walls and dividers , exterior of lockers , fill dispensers , sweep and mop floors MONTHLY CLEANING -clean ceiling lights/vents as needed -edge vacuum -clean baseboards -clean windows - lower in and out, upper in, blinds sills and frames -clean woodwork THREE TIMES A YEAR - scrub and recoat floors ONE TIME A YEAR - strip and wax floors The cost per month based on a fifty-two week year is $716 . 00 LIBRARY TWICE A WEEK CLEANING -empty waste baskets and replace liners -empty ashtrays and clean -clean desks , files , tables , counters , stands ,work stations , spot clean book shelves -clean phones , computors , calculators , copiers etc. -clean all accessories - desks , files , tables , counters , stands and walls -clean chairs and legs -clean ledges and sills -clean registars -clean entry glass -clean drinking fountain -remove cobwebs -replace ceiling light bulbs as needed -sweep and mop floors -vacuum carpet and rugs -tack/glue loose carpet -clean bathrooms - fixtures , mirrors , dispensers , sinks , toilets , urinals , spot clean walls and dividers , fill dispensers , sweep and mop floors MONTHLY CLEANING -clean ceiling lights/vents as needed -edge vacuum -clean baseboards -clean windows in and out - sills and frames -clean woodwork THREE TIMES PER YEAR - scrub and recoat floors ONE TIME A YEAR - strip and wax floors The cost per month based on a fifty-two week year is $482 . 00 CITY HALL I � TWICE A WEEK CLEANING -empty waste baskets and replace liners -clean desks , file cabinets , tables , counters , and stands - tops , drawer fronts , sides , backs -clean phones , calculators , computors , copiers , etc . -clean all accessories desks , files , tables , counters , stands and walls -clean divider tops -clean chairs and legs -clean coat racks -clean coffee maker , microwave, fridge exterior -clean registars -clean sills and ledges -spot clean interior glass -clean entrance door -remove cobwebs -replace ceiling light bulbs as needed -sweep and mop floors (vault floors as needed) -vacuum all carpet including steps and rugs -tack/glue loose carpet -clean five bathrooms - fixtures , mirrors , dispensers , sinks , toilets , urinals , spot clean walls , fill dispensers , sweep and mop floors -clean woodwork MONTHLY CLEANING -clean ceiling lights/vents as needed -edge vacuum -clean baseboards -clean windows - lower in and out , upper in , blinds , sills and frames THREE TIMES A YEAR - scrub and recoat floors ONE TIME A YEAR - strip and wax floors - wash all paneling The cost per month based on a fifty-two week year is $858 . 00 11 RECREATION BUILDING ONCE A WEEK CLEANING - Empty waste baskets and replace liners. - Empty Ashtray and clean - Clean desks, files, tables, counters, stands. - Clean phones, computers, calculators, copiers etc. - Clean all eccessories, desks, files, tables, counters, stands and walls. - Clean chaitrs and legs. - Clean ledges and sills. - Clean registers ' - Remove cobwebs - Replace ceiling light bulbs as needed. - Sweep and mop floors. - Vacuum carpets. - Tack and glue loose carpets. - Clean bathrooms, fixtures, mirrors, dispensers, sinks, toilets, urinals, spot clean walls and dividers, fill dispensers, sweep and mop floors. MONTHLY CLEANING - Clean celing lights, vents as needed. - Edge vacuum. - Clean baseboards. - Clean windows in and out- sill and frames. - Clean woodwork THREE TIMES A YEAR - Scrub and recoat floors. ONCE A YEAR - Clean paneling. - Strip and wax floors. The cost per month based on a fifty two week year is $275. 00 Burnsville Commercial Cleaning & Maintenance Customer satisfaction is our guarantee, with our personalized professional services. Specializing In . . . . • Complete & through cleaning from ceiling to floor. • All desk, file cabinet & table tops,fronts, sides,backs and legs thoroughly cleaned. • Phones, files, calculators, computers, typewriters and other accessories cleaned. • Chairs and chair legs thoroughly dusted and cleaned. • All pictures,wall accessories,knickknacks etc. dusted and cleaned. • Sanitizing of all ashtrays and drinking fountains. • Thorough dusting and cleaning of all woodwork windowsills,baseboards,walls, light switch plates,heaters,vents and lights. • Vacuuming of all carpeting and edges,plus chairs. • Bathrooms thoroughly sanitized including walls,lights,mirrors, dispensers, sink, stools, tub &floor. • Trash removal and liners provided in waste receptacles. • Professional window cleaning in and out including frames. • Stripping,waxing and sealing. • Carpet cleaning. • Ceiling light fixture cleaning and bulb replacement. • Snow plowing. Service is available daily, weekly, monthly, etc. We are fully insured with excellent references. Please call us todayforyour FREE ESTIMATE 000 l�..'� r �.�L personalized to meet your needs. 'iC�"' t� 612/435-1099 Your satisfaction is our guarantee. BID SHEETV 1)' ,,01 for Item # 6 Custodial Services Maintenance Agreement I hereby bid $ 479 . 33 per month to perform the services described on the attached sheets, which shall be the price in effect thrcugh December 31 , 1988 . *Price to include annual Cleaning of the Kitchen. This bid is to be returned to the City of Shakopee no later than a.m. on , 198 . The City reserves the right to reject any and all bids , and to weigh all factors in addition to price, when making an award of this contract. Please list three (3) business references for which you have done custodial work : Stan Davis Owner of the Rack Stretch Rar Bob Frenchew Mager of C. H. Lumber WaLte Kohls Member of V_F_W_ Doug Olsek Manager of the American Legion Dave Rices Owner of the Rock Springs Supper Club Jerry Morehouse Owner of Cheers 2 ' Ya Les Swart Owner Name Title Swart ' s Cleaning and Maintenance Name of Company 119 E. 3rd Ave. Address - Shakopee MN 55379 City State Zip 496-3825 Telephone Number BID SHEET for Items #1 -6 Custodial Services Maintenance Agreement I hereby bid $ 3212 . 74 per month to perform the services described on the attached sheets, which shall be the price in effect through December 31, 1988 . This bid is to be returned to the City of Shakopee no later than a.m. on • , 198 . The City reserves the right to reject any and all bids, and to weigh all factors in addition to price, when making an award of this contract. Please list three (3) business references for which you have done custodial work : Stan Davis owner of the Bark Stretch Bar Bob Frenchew Manager of r p_ Lumb.flr Walley Kohls _Member of V.F.W. Doug Olsen Manager of the American Legion Dave Rigier Owner of the Rock Springs Supper Club Jerry Morehouse Owner of Cheers 2 'Ya Les Swart Owner Name Title Swart ' s Cleaning and Maintenence Name of Company 119 E. 3rd Ave. Address - Shakopee MN 55379 City State Zip 496-3825 Telephone Number CONSENT Memo To: Honorable Mayor and City Council CORRECTED From: Dennis R. Kraft, City Administrator Marilyn Remer, Personnel Coordinator Re: City Planner Position Date: March 14, 1990 Introduction At the March 6th meeting, Council authorized staff to initially reimburse up to $200 for airfare expense to the out-of-state City Planner finalist allowing staff to conduct a personal interview as follow-up to the telephone interview of March 6, 1990. Background The City Administrator and Personnel Coordinator conducted an in-dept interview with Mr. Lindberg Ekola on Monday, March 12th, for the City Planner position and it is their unanimous recommendation that Mr. Ekola be hired to fill the position. Mr. Ekola possesses superior technical abilities and educational credentials, has prior municipal experience in both long-range planning and project planning and demonstrated the ability to communicate effectively. We believe he will be an asset to the planning department. The City's pay plan and fringe benefits were discussed with Mr. Ekola. Staff is recommending Mr. Ekola's starting salary shall be $36,522, Step 5 of the 1990 Pay Plan effective April 16, 1990. In that Mr. Ekola currently lives in Phoenix, Arizona, staff is also recommending that the City provide up to $800 in traveling and moving expenses. Recommendation Staff recommends that the City Council hire Lindberg Ekola as City Planner at the salary of $36,522 (Step 5) effective April 16, 1990 and authorize up to $800 reimbursement for traveling and moving expenses. Action Requested Move to hire Lindberg Ekola as City Planner at the salary of $36,522 (Step 5 of the 1990 Pay Plan) effective April 16, 1990. Furthermore, move to authorize staff to reimburse up to $800 for Mr. Ekola's traveling and moving expenses. CONSENT Memo To: Honorable Mayor and City Council From: Dennis R. Kraft, City Administrator Marilyn Remer, Personnel Coordinator Re: City Planner Position Date: March 14, 1990 Introduction At the March 6th meeting, Council authorized staff to initially reimburse up to $200 for airfare expense to the out-of-state City Planner finalist allowing staff to conduct a personal interview as follow-up to the telephone interview of March 6, 1990. Background The City Administrator and Personnel Coordinator conducted an in-dept interview with Mr. Lindberg Ekola on Monday, March 12th, for the City Planner position and it is their unanimous recommendation that Mr. Ekola be hired to fill the position. Mr. Ekola possesses superior technical abilities and educational credentials, has prior municipal experience in both long-range planning and project planning and demonstrated the ability to communicate effectively. We believe he will be an asset to the planning department. The City's pay plan and fringe benefits were discussed with Mr. Ekola. Staff is recommending Mr. Ekola's starting salary shall be $36,522, Step 4 of the 1990 Pay Plan effective April 16, 1990. In that Mr. Ekola currently lives in Phoenix, Arizona, staff is also recommending that the City provide up to $800 in traveling and moving expenses. Recommendation Staff recommends that the City Council hire Lindberg Ekola as City Planner at the salary of $36,522 (Step 4) effective April 16, 1990 and authorize up to $800 reimbursement for traveling and moving expenses. Action Requested Move to hire Lindberg Ekola as City Planner at the salary of $36,522 (Step 4 of the 1990 Pay Plan) effective April 16, 1990. Furthermore, move to authorize staff to reimburse up to $800 for Mr. Ekola's traveling and moving expenses. SFIAKOPEE FIRE DEPAlt NT 129 East First Avenue, Shakopee, Minnesota 55379 Charles E. Ries, Fire Chief established 1876 MEMO TO: Dennis R. Kraft , City Administrator FROM: Charles E. Ries , Fire Chief DATE : March 5 , 1990 SUBJECT: Smoke Extractors INTRODUCTION: This memo is a request to purchase three ( 31 smoke extractors . BACKGROUND: These units are used by the Shakopee Fire Department to remove smoke and hazardous gases from structures at fire scenes . They remove the hazards so firefighters can more easily gain control of the situation. PROPOSAL: Two quotations were received for three ( 3 ) Super Vac Smoke Extractors Model P164SE Explosion Proof. 1 . Minnesota Conway Fire & Safety - $579 . 00 each. Total for three ( 3) $1 , 737 .00 . 2 . Smeal Fire Equipment Co. - $585 .00 each. Total for three ( 3 ) $1 , 755 .00 RECOMMENDATION: Purchase three ( 3 ) Super Vac Smoke Extractors from Minnesota Conway Fire & Safety for $1 , 737 .00 . Respectfully s itted, Ytek Charles E. Ries Fire Chief 1990 Capital Equipment Budget for extractors is $2 ,000 . 00. 0AKOPFF Fire station—334 West Second Avenue CONSENT it SHAKOPEE FIRE DEPARTMEN 129 East First Avenue. Shakopee. Minnesota 55379 Charles E. Ries, Fire Chief established 1876 MEMO TO: Dennis R. Kraft , City Administrator FROM: Charles E. Ries , Fire Chief RE: Capital Equipment - Automatic nozzles DATE : March 5 , 1990 INTRODUCTION: Price quotes were obtained for four ( 5 ) Task Force automatic nozzles . These nozzles will be used to update and replace our present fixed rate 95 gpm. nozzles to automatic nozzles which have a flow rate between 50-350 gpm. BACKGROUND: These nozzles are used on attack fire hose lines which the firefighter uses as he enters a burning structure to fight the fire . The present nozzles do not flow a sufficient volume of water to fight the fire properly , causing more damage to the structure and endangers the firefighter . Automatic nozzles with a flow rate three times that of fixed rate nozzles make the firefighter' s job easy and safer . • Two ( 2 ) quotations for automatic nozzles were received: 1 . Smeal Fire Equipment Co . $590 . 00 ea. 5 nozzles :total $2 , 950 . 00 . 2 . Minnesota Conway Fire & Safety. $495 . 00 ea. 5 nozzles total $2 , 475 . 00 . RECOMMENDATION: Purchase five ( 5 ) automatic nozzles from Minnesota Conway Fire & Safety for $2 , 475 . 00 . 1990 Capital Equipment Budget for automatic nozzles is $2 , 500 . 00 . Respectfully sub .ted, 644 Charles E . Ries ,iAKOPFF Fire station —334 West Second Avenue 113, MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director C)611)1"--- . SUBJECT: Downtown Streetscape Project Dennis Schmitt Assessment Appeal DATE: March 13 , 1990 INTRODUCTION: Attached is correspondence received from the Assistant City Attorney regarding an assessment appeal filed for the Downtown Streetscape Project. BACKGROUND: In August, 1989 the City Council of Shakopee adopted the special assessments for the Downtown Streetscape Project. There were a total of 89 properties listed in the assessment table for this project. Shortly after the special assessments were adopted by Council, one property owner filed an appeal to his assessment. Mr. Dennis Schmitt of 535 East Eighth Avenue has filed an appeal of his special assessment for property he owns on Atwood Street. To provide additional background information on how the special assessments were arrived at, staff would like to briefly present Council with the assessment formulas that were adopted for this project. The special assessments for all properties were based on a formula using 70% of the front footage and 30% of the square footage. In addition, the front footage was adjusted to equate it with a typical 60 foot lot. Also, for corner lots the short side frontage was utilized. The rationale for using these assessment formulas was to attempt to equalize the assessments for the many small parcels in the downtown area that make up a typical City block. The basis for Mr. Schmitt's appeal is by comparing his assessment to other properties assessed that are similar to his. The following table summarizes the assessments for two properties that Mr. Schmitt is siting for comparison purposes as a basis for his appeal : Front Square Total Property Owner Footage Footage Assessment Dennis Schmitt 80 5580 $4 , 358 . 00 Daniel Lebens 142 6390 $2 , 965. 00 Marjorie Henderson 142 8500 $3 , 662 . 00 (Stan's Park Property) These assessments do not include any private water or sewer services that were needed to be replaced as these were paid for by the property owner. The above front footages are for the actual front footages on these properties on Atwood and Fuller Streets. The two properties that he is using for comparison purposes are corner lots, so based on the adopted policies for the assessments, the short side footage was used. The actual front foot used for the assessments for these three parcels are as follows: Schmitt Parcel 67 . 6 Feet Leben's Parcel 45. 0 Feet Henderson's Parcel 60. 0 Feet At the public hearing adopting the assessments, this particular situation was discussed. It appears that the standard formula used for the downtown area did not produce a fair assessment to the Schmitt parcel. Staff followed the same guidelines for all properties in the Downtown Project and at the time the assessments were adopted the Council did have the option to adjust Mr. Schmitt's assessment, but chose not to do so. Since an appeal has been filed, the City of Shakopee must prove to the courts that the assessment for this project does not exceed the increase in property value of this property. Based on research by our Assistant City Attorney and our Real Estate Appraiser, it appears that the City of Shakopee would have a difficult time defending this appeal . In addition, there would be a large amount of legal and appraisal fees accumulated in order to defend this assessment. Attached is a letter from the Assistant City Attorney indicating that the City cannot afford to litigate a matter of this size. The Assistant City Attorney has been negotiating an out of court settlement with the property owner and is recommending that the City Council accept the offer that he has negotiated. As stated in his letter, the property owner will accept a special assessment of $2 , 700. 00. This results in a reduction in Mr. Schmitt's assessment of $1, 658 . 00. The Downtown Streetscape Project had a total cost of 3 .8 million. Of this amount, only $414 , 319 . 00 was assessed or approximately 11%. The remainder of the project was funded from a variety of sources including T. I. F. Funds, Sanitary Sewer Fund, Storm Sewer Fund or Shakopee Public Utilities Commission. The project has already been paid for. This assessment reduction will result in the City collecting $1, 658 . 00 less than anticipated. ALTERNATIVES: 1. Direct the Assistant City Attorney to proceed with the out of court settlement for this special assessment appeal for a total amount of $2 , 700. 00. R y 2 . Direct the Assistant City Attorney to proceed with the appeal through the court system. RECOMMENDATION: Staff and the Assistant City Attorney both recommend Alternative No. 1, to settle out of court on this appeal for a total assessment to Mr. Schmitt of $2 , 700. 00. ACTION REQUESTED: Move to direct the Assistant City Attorney to take the appropriate action in order to settle this case out of court for a net total special assessment to Mr. Schmitt of $2 , 700. 00. DH/pmp ASSESS law Wires Phillip R.Krass** R/6 j y Robert d Walter* Dennis L.Monroe S S QQ Lachlan B.Muir Barry K.Meyer & James B.Croft Jay D.Goldberg Colleen M.Trende Mark d Moxness x M ON RO 1114 Orlin D.Te Slaa+ chartered Trevor R.Walsten Patricia A.Weller Diane M.Carlson •Cettiferl Civil Tal Specialist and Also Admitted in W'isc nsin x Also.Admitted in California tCertified Real Property Law Specialist March 5, 1990 +also Admitted in South Dakota Mr. Dave Hutton City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: Dennis Schmitt Assessment Appeal Our File No. 1-1373-225 Dear Dave: We have discussed the proposed settlement of this Schmitt assessment appeal previously and I indicated to you that we simply cannot afford to litigate a matter of this size. Under the circumstances, I have negotiated with the attorney for Mr. Schmitt and when we reached a figure I felt comfortable with, asked him to reduce it to writing. I enclose the letter I have received and would forward it to you with my recommendation that the City accept this offer. Call if you have any questions. Very truly ,our ., KRASS • M9 /CHARTERED •;11 •IY R Krays •ttorney at Law PRK:mlw Enclosure Reply to:Marschall Road Business Center.327 Marschall Road.P.O.Box 216.Shakopee,Minnesota 553791!'lephone:(612)445-5080 FAX(612)445-7640 Southpoint Center.Suite 1100. 1650 West 82nd Street,Bloomington.Minnesota 55431 11'lephone:(612)885-5999 FAX(612)885-5969 JASPERS, MORIARTY AND WALBURG, P.A. �\ -1 r- 'i; ATTORNEYS AND COUNSELLORS AT LAW .-J 1 206 SCOTT STREET ` Li i.! SHAKOPEE, MINNESOTA 55379 (612) 445-2817 JEROME JASPERS BELLE PLAINE OFFICE DENNIS PATRICK MORIARTY (612)873-2988 STEPHEN W.WALBURG FAX NO.445-0812 LEE VICKERMAN DAVID G.BROWN February 28 , 1990 Mr. Phillip R. Krass 1.0.F; 2 Attorney at Law Krass and Monroe P.O. Box 216 Shakopee, MN 55379 RE: Dennis Schmitt - Plaintiff Dear Mr. Krass, Per our conversation on February 28 , 1990, Dennis Schmitt is willing to settle the assessment dispute at $2 , 700 . 00 . If you have any questions concerning this matter, please do not hesitate to contact me. Yours very truly, JASPERS, MORIARTY AND WALBURG, P.A. 7'---C)0_0-4 1ZrL tTt.33)'\- ' David G. Brown Attorney at Law DGB:kc I I j% MEMO TO: Dennis R. Kraft, City Admilistrator FROM: Judith S. Cox, City Clerk RE: Appointments to Community Youth Building Committee DATE: March 14 , 1990 INTRODUCTION & BACKGROUND: To date Council has nominated five individuals to the Community Youth Building Committee. They are Ed Dressen, Ann Tuttle, Debbie Macius, Joyce Bassinger, and Gary Lindstrom. The Community Youth Building Committee is comprised of five members. Two of the members' terms are expiring at this time, and one position is vacant because of the resignation of Ruth Bayless. Pursuant to the City Council procedures relating to appointment to boards and commissions, it would be appropriate for Council to make the appointments at this time. Two of the appointments will be for two year terms and the third appointment will be for one year to fill the unexpired term of Ruth Bayless. Because five candidates have been nominated for three position, it will be necessary for Council to conduct a ballot to aid in the selection process. (Sample ballot attached) The interview committee (Mr. Wampach, Ms. Vierling, and Mr. Kraft) has met with all of the candidates. They are recommending the appointment of Joyce Bassinger, Gary Lindstrom, and Ann Tuttle. ALTERNATIVES: 1. Make appointments at this time. 2 . Delay making appointments to a later date. RECOMMENDATION: Staff recommends Alternative No. 1, make appointments to fill the openings on the Community Youth Building Committee at this time. RECOMMENDED ACTION: After Council conducts the balloting process, the following motions would be in order: 1. Move to appoint and to the Community Youth Building Committee for a two year term expiring January 31, 1992 . 2 . Move to appoint to the Community Youth Building Committee to fill the unexpired term of Ruth Bayless, ending January 31, 1991. JSC/tiv COMMUNITY YOUTH BUILDING COMMITTEE tet/ 2 - two year terms 1 - unexpired term Vote for three ( 3 ) Joyce Bassinger Ed Dressen Gary Lindstrom Debbie Macius Ann Tuttle __ Wampach Zak - Vierling __- Sweeney __ Clay Laurent MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Appointment of Board of Review DATE: March 15, 1990 INTRODUCTION: The State Statutes allow the City Council to appoint a Board of Review of independent qualified persons to hear appeals from property taxes imposed by the City Assessor. BACKGROUND: In the past the City Council has functioned as the Board of Review (the purpose of the Board is to hear property tax appeals) . Minnesota State Statutes also allow for the City Council to appoint an outside board of qualified individuals to function as a Board of Review. Following the later mentioned alternative (an outside board of review) allows the political element to be largely removed from the property tax appeal process. It also allows persons knowledgeable of real estate values to function as a Board of Review, rather than allowing a City Council, some of whose members have a limited knowledge about property values, to make property value decisions. RECOMMENDATION: It is recommended that the City Council authorize the City Administrator to work on the establishment of an independent Board of Review and place this item on a future Council agenda for action. CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Fourth Avenue Sanitary Sewer DATE: March 13, 1990 INTRODUCTION: Staff is requesting City Council direction to terminate all work in preparing a feasibility report for sanitary sewer improvements to Fourth Avenue adjacent to Furrie's 2nd Addition. BACKGROUND: On February 20, 1990 the City Council ordered a feasibility report for improvements to Fourth Avenue between Lot 4, Block 2 of Furrie's 2nd Addition and Lot 3, Block 2 of Furrie's 2nd Addition by adopting Resolution 3197. The proposed improvements consisted of extending the sanitary sewer in order to serve Lot 3 of this subdivision. The improvements were requested by the abutting property owner by petition. Upon investigation of this situation and preparing a cost estimate for the feasibility report, it became quite apparent that the only property owner that would benefit from this project is the property owner who submitted the petition. All other property owners abutting this street are already served by existing sanitary sewer and would not benefit from the sanitary sewer extension. The sanitary sewer is needed to be extended approximately 70 feet from its present location in order to serve Lot 3 of this subdivision. Staff has estimated the total cost for this extension including installing the sewer and water service to the property line, to be approximately $10,500. 00, not including any engineering fees or contingency. Approximately $4,500. 00 of this amount is directly for the service lines which would not be assessable to any other property owner. The remaining $6, 000.00 is to install the 70 foot mainline sewer extension, construct a new manhole and replace the pavement and curb & gutter in the construction area. Staff has discussed this cost estimate with the property owner and also the fact that it appears that his property is the only one that would benefit from this sewer extension. Staff has also informed the property owner that the project would get done quicker and at a substantially lower cost if it was done by himself via the street opening permit process rather than the City using the 429 process and assessing it back to him. The property owner agrees with the analysis and conclusions drawn by staff and has informed staff that he will proceed on his own by following our street permit procedures. The property owner will lI t' be hiring his own contractor and providing the City with the appropriate insurance requirements as stated in our street permit procedures. At the time the petition was received by staff the estimated cost and assessment area were not known and therefore the request to initiate a feasibility report was made of Council . Based on the new findings, staff would like to request that Council direct staff to terminate all work on preparing a feasibility report for this project. The property owner is no longer requesting that the City of Shakopee construct the improvements using the 429 process. ALTERNATIVES: 1. Direct staff to terminate all work on the feasibility report. 2 . Continue to work on and complete the feasibility report that was ordered by Resolution No. 3197 . RECOMMENDATION: Staff recommends Alternative No. 1, to terminate all work on the feasibility report. ACTION REQUESTED: Move to direct staff to terminate all work associated with preparing a feasibility report for improvements to Fourth Avenue between Lot 4 and Lot 3 of Block 2 in Furrie's 2nd Addition as ordered by Resolution No. 3197 . DH/pmp FURRIES l dg1 33NMdNS < < 7 if ElE \11112" "' an H- 0 w i o w co aW Ob' O �l 77VHOSc df� 0E- < a. uA = Z o Ali - - ------ % '‘,4,A1 < LLI rn CO y f El a 0 cc r 4 = 1- J.= ,_ixt __, _ _ cr) -11OAE- //if, 5 .72 W 1S Wco< Nd141e109 . iii.m. ->, ,:,_. 00 =,„ R• I-210 - ` r la Oa0 A 10 • r J1 ''^^r ♦. Q w V��,� r Q. VZ � p :4. U _ . ' �tt �- COjW` Z, •0\, \ t.'-' ,'... .. 1,6' \ ''''' \ :i:::::::::::::::::‘ (I) CO — /10) _____/' - gjik 10 — • 1011 0 W 41110 it a MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: City Administrator' s Automobile Allowance DATE: March 15, 1990 INTRODUCTION: The employment agreement between the City of Shakopee and the City Administrator provides for the payment of a monthly automobile allowance or an automobile for personal and business use. This memo addresses the automobile allowance segment of that provision. BACKGROUND: As alluded to above, the employment agreement between myself and the City provides for either the provision of a car for personal and business use or an automobile allowance. The City Attorney has recently ruled (copy attached) that it is inconsistent with State Statutes for any public employee to have personal use of a city owned vehicle. The City Council has provided, by resolution that the City Administrator shall have personal use of a city owned vehicle. In that it has been apparently determined by the City Attorney to be illegal , and in that the above mentioned employment agreement provides for the payment of a monthly automobile allowance, I am going to recommend that the alternate provision of the employment agreement be put in to effect as of April 1, 1990. RECOMMENDATION: It is recommended that the City Council pass a motion allowing for the payment of a monthly automobile allowance to the City Administrator as provided for in the employment agreement between the City Administrator and the City of Shakopee. ACTION REQUESTED: Move to authorize the payment of a monthly automobile allowance to the City Administrator in an amount and in a manner consistent with the employment agreement between the City of Shakopee and Dennis R. Kraft, City Administrator. Jul.'us A. (,OLLE12. II �u�1us A couCR ATTORNEY AT LAW 612-..=5.1244 1859.1940 211 WEST FIRST AVENUE SHAKOPEE. MINNESOTA 55329 • February 26, 1990 • Mr. Greg Voxland, City Treasurer Shakopee City Hall 129 East First Avenue Shakopee, MN. 55379 Dear Mr. Voxland: With specific reference to my letter to you under date of January 10, 1990 and the Attorney General's opinion enclosed therewith, you now inquire if a city employee may use a city furnished car to communicate between his home and his place of employment by the city. The answer to your latest inquiry depends on the facts of each individual situation. The City generally may not furnish city owned vehicles for private use by an employee. But, the City conceivably could and often does authorize such use by an individual when the situation calls for such. For example, members of the police and fire department, key personnel and others, the nature of who's employment occasionally calls for quick and emergency responses from the employees may, by specific authorization from either the Council or the Utility Commission,be authorized to use a city furnished vehicle to communicate between home of the employee and his work station. This must result from a real need for such authorization. Mere convenience of the employee would not constitute such a reason or need. In such limited use of such vehicle furnished by the City the value thereof to the employee must be determined and it would then have to constitute a • part of such employees compensation and be subject to all benefits and burdens thereof including but not limited to withholding, etc. Should other specific clarifications be desired please contact me further. Very truly yours, Ju ius A. 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Z = C -p ,..., -v 3 2 C7 C) 7:1 CO C!) 3 'S O 0 CD O C) C!) 3 m p m Cu CD 0 < O a CO 3 ,n 0, '0 c+ < Cr) 0 'v n CO 0 • cY • 's0 CD cc+* N A 2 0 3 a nc O 0 O CD '-h CO '1 D1 0 0 s O oa CD E x CD C) CO 0 -41 . 0 s I+• xt in OA 0N c+ _ _ _ CP CD T' M c+ < ( 0 CDD (1.1 y is c < P 0 P prH) H O P 0- (p 0 VI 0 N 7r Cu 0 b 3 0 e+ CD CI O 0 m CD C3 N I-, N • +A \O -4- w 1-, \n N 0 t0 A s- v A 7c VP —.1 H' 11 N 4- N N 1--, w H V1 w 1-, CD V A W r+ O \O CO -F- V1 \O \n N 0 03'O CO W 0 0 w H N CO 41=" 0 H, 0 CO 0 w -4 4- 0 0 N O a CD A o 0 Co v 3 \O N O\ 4' 0 ON 0 0 p N 00 \n 0 F, 0Ln N \11 4" CO 0 0 0 N 0 0 0 F 0 -4 Oal 0 Op 0 I-' C/ 3 CD O Cr Z W •-3 A n P n 0 O" CO I—' OC O S Z • I I I C7 I33 CCD COD 0 A A ,.G C 1-3 c* K (D (D > j H w Cn n H ~7H CID '-3 : 'Zi G a' N Cr) a > 3 O C c-- G r n > n n O -- V0 H C O N • G, I- I- 17 N x > to 1-t �O I— CO > N�O � C7 C: r r C: C-: n x 0 n 0 3 c* //hYti MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Termination of Housing Inspector Position DATE: March 15, 1990 INTRODUCTION: The Housing Inspector's position was created for a maximum period of two years beginning July 15, 1988 and terminating July 15, 1990. This memo addresses that termination of that position. BACKGROUND: In 1988 the City Council determined that because of the condition of housing stock in the community it would be advisable to hire additional housing inspection staff for the purposes of attempting to remedy flagrant housing conditions. At that time the determination was made to hire an additional inspector for a one to two year period. The City's Personnel Coordinator recommends that the position be terminated effective July 15th and the City Administrator concurs with the recommendation and further recommends that the City Council authorize the City Administrator to inform the incumbent in the position, Newton Parker, that the position is going to be terminated effective July 15, 1990. A four month notice relative to the termination of the position should afford Mr. Parker an opportunity to pursue other employment opportunities. It is envisioned that with the elimination of this position the level of housing code enforcement will be dramatically reduced. During the construction season housing code violations will be handled only an emergency basis. As time permits during the winter months when construction activity is slower the existing inspection staff will then be able to perform additional housing inspection activities. If the City Council wants to see a further deemphasis of the housing inspection program it is appropriate that this be scheduled for discussion at a subsequent City Council meeting. ALTERNATIVES: 1. Affirm the City Administrators position to terminate the Housing Inspector position effective July 15, 1990. 2 . Instruct the City Administrator to inform Newton Parker that the Housing Inspector position will be terminated effective July 15, 1990. 3 . Do not discontinue the Housing Inspector position at this time and retain it for the remainder of 1990. 11 " - RECOMMENDATION: It is recommended that alternatives #1 and #2 above be acted upon by the City Council . ACTION REQUESTED: Move to terminate the Housing Inspector position effective July 15, 1990 and instruct the City Administrator to inform Mr. Newton Parker that this position will be terminated effective that date. Ilti� SCOTT COUNTY 1110171! HUMAN SERVICES COURTHOUSE 300 a 428 S. Holmes St. SHAKOPEE, MN 55379-1375 (612) 445-7751 • EILEEN G. MORAN-Human Services Director MAR 2 0 199(1 CITY OF SHAKOPEE March 13, 1990 City of Shakopee City Council 129 1st Avenue E Shakopee, MN 55379 Dear Council Person: It has come to my attention that the Housing Inspector position is being challenged. As a human service proviciPr and consumer, I would like to state my opposition to the proposal. The community needs a direct line of support fLom the city to protect the rights of its citizens frau unfair practices. Please take note. Thank you. Respectfully yours, Theresa Larson Social Worker II TL/yq cc Newton Parker An Equal Opportunity/Affirmative Action Employer CONSENT ) 2. ci MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directolijii SUBJECT: Vierling Drive DATE: March 14 , 1990 INTRODUCTION: Attached is Resolution No. 3206 which Establishes a Municipal State Aid Highway. BACKGROUND: The City of Shakopee has previously submitted a request to Mn/DOT to add that portion of Vierling Drive between C.R. 17 and C.R. 77 to the Municipal State Aid System (MSAS) . As you recall, in order to maintain the integrity of the State Aid System, the City also requested that a portion of County Road 77 also be placed on the State Aid System. Scott County had agreed to that proposal and were willing to let this portion of C.R. 77 carry a dual designation. Mn/DOT has reviewed our request and has given staff preliminary approval of our request. Mn/DOT has also indicted that since it is obvious Vierling Drivve will continue to the west to C.R. 15, there is no need to designate C.R. 77 to be on the M. S.A.S . Apparently, Mn/DOT will not be requiring the City to "close the loop" on the State Aid System in this case. Since we have received preliminary approval from the District State Aid Engineer, the next step in the process is to adopt a resolution designating that this street be added to the M.S.A.S. Attached is Resolution No. 3206, which adds this portion of Vierling Drive to the system. ALTERNATIVES: 1. Adopt Resolution No. 3206. 2 . Deny Resolution No. 3206. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3206, A Resolution Which Establishes a State Aid Highway and move its adoption. DH/pmp VIERLING RESOLUTION NO. 3206 Resolution Establishing Municipal State Aid Highways WHEREAS, it appears to the City Council of the City of Shakopee that Vierling Drive hereinafter described should be designated a State Aid Street under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Shakopee that the road described as follows, to-wit: Vierling Drive Between County State Aid Highway 17 and County Road 77 be, and hereby is established, located, and designated a Municipal State Aid Street of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this Resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Shakopee, to be numbered and known as Municipal State Aid Street Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney / 30t. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Race Track IDB Administrative Fee DATE: March 20, 1990 Introduction Staff requests Council direction on how to proceed with the collection of the IDB administrative fees from the race track. Background When the IDBs for the track were sold, there was a schedule of administrative fees negotiated between the track and the City. Last year, the track remarketed some of the bonds and paid the fees due through the end of 1988. The track has been experiencing some financial difficulty and there may have been some discussion or understanding about the payment of the rest of the fees at the Council meetings last year. Staff has sent an invoice to the track for fees due in 1989 or to pay the balance due because some of the bonds were paid off (see invoice copy) . STaff has also sent two monthly reminders in order to keep the invoice "on the table" . We have not actively tried to collect the amount due, based on our understanding of Councils desires after the meetings last year. If Council desires to actively pursue collection of this bill it is suggested that the matter be referred to the assistant City Attorney for settlement since he has been involved with these bonds from the start. CITY OF SHAKOPEE 129 East First Avenue Shakopee, MN 55379 INVOICE To: !!innesp612/4454650:.0 Tmcetrack, Inc. °tilt) i7anterhury rnarl rwikopee, 55t1T Chge D(c• 19 . - A . :. j (.1k: on :1_1,7 Series A 6/30/R V*,75Cd.0: cs TOTAL P7-, ECHIMULE f71,17‘O.3( '...,Lfe3 A been re1eem.21 ar./1 unr3er the agrefivent the remaineer tbf feeE due would be ..-23i ,L07.00 instead of the sri-annua] pars'ent of t26,750.00. d 44,-/s`ro -f Actual Total Due 12/;1P9 "Payable upon receipt of invoice" Please return yellow copy with remittance. Please maks checks payable to City of Shakopee. 1im 1281 • • • ., • • • • • • • • 1 34 To: City Council of Shakopee, Minnesota From: David Czaja - Citizens Committee for Water Conservation Subject: Request for Initial Research - Shiely Corp Dewatering Process Reclamation and Diversion of Lost Groundwater into Dean's Lake Date: March 19, 1990 Honorable Mayor - Gary Laurent Councilpersons - Jerry Wampach, Joe Zak, Steve Clay Robert Sweeney, Gloria Vierling Lower Minnesota Valley Watershed District - R. Thorenson Chairman (5 Commissioners) Alan J. Frechette - Environmental Health Department - Scott County 1. Introduction In 1967 the J.L. Shiely Co obtained the first of its DNR permits to "dewater" or pump away the excess groundwater which infiltrates into the mining pit (quarry reservoir) as part of the mining process at its Shakopee quarry. The initial permit granted the pumping of 7000 gallons of this water per minute for 4380 hours a year not to exceed 1.8 billion gallons. After exceeding this total for a number of years, Shiely requested and was granted approval by the DNR to increase the pumping of this water to a new limit of 2,500,000,000 (two billion, five hundred million gallons) per year. Numerous studies beginning in the 70's have been conducted on the reclamation of this water. The studies were done initially to determine the actual effect of the pumping on the Prairie du Chien - Jordan aquifer. In 1980 a study was initiated to determine the effect of pumping this water into the Minnesota River without attempting reclamation. At that time, public hearings centered on the impact of this water drain on the health and depth of the Dean' s Lake water system (approximately 1 mile away) . Of additional concern was the alleged draining down of residential wells in the immediate area. Note: The water in question is of superior quality and is not used in the mining process. More recently, the city of Prior Lake has "discovered" this new source of water and has initiated a feasibility study with the approval of Prior Lake city council and the Prior Lake- Spring Lake Watershed district to develop a method to capture and distribute this water into Prior and Spring Lakes. The objective of this study is to use the water to raise the level of Prior Lake and Spring Lake. ht Ih is evident in articularlyect and of thisiqualht oity, shouldcurrent NEVERmidwestern beenrwastedsandalost n that any Ovate p in this manner. To define the extent of this loss: As stated earlier, the permission to pump water to a limit of 1,800,000,000 gallons 13 er/ was granted by the DNR in 1967. Shiely exceeded this amount and asked for an amendment to increase the gallonage. The DNR approved this amendment in 1981 and the water gallonage pumping limit was increased to 2,500,000,000 gallons. It has continued in this approximate amount since that time. To gain perspective of this loss - A. The city of Shakopee uses 884,576,000 gallons of water each year. The Shiely dewatering activity extracts groundwater and pumps it into the Minnesota River at the rate of 2,500,000,000 gallons a year. 1 . This amount of water equates to almost 3 years of water usage by the entire city of Shakopee. 2. At a pumping rate of 1,600,000 gallons of water a day, the city of Shakopee ostensibly loses a potential year's supply of water every 128 days. 3. The amount of water lost to this practice would cover over 1/2 of the city of Shakopee with water to the depth of 1 foot. (approximately 12 square miles) B. The city of Shakopee - uses 884,576,000 gallons of water each year. The city of Savage - uses 424,460,000 gallons of water each year. The city of Chanhassen - uses 410,544,550 gallons of water each year. The Shiely dewatering activity extracts groundwater and pumps it into the Minnesota River at the rate of 2,500,000,000 gallons a year. 1 . The yearly amount of water lost in this fashion each year is approximately 1 .5 times the average total yearly usage of the three cities of Shakopee, Savage, and Chanhassen. 2. Purposes For Requesting Research: A. To initiate a study to review the history of this activity and determine the steps necessary to salvage and reclaim this water for use within the Lower Minnesota Watershed district. B. To initiate activity to determine the feasibility of pumping this water into Dean's Lake and determine the engineering, mechanism and costs to refresh and restore the aquifer, reclaim the water for the Prairie du Chien Jordan Aquifer, and reclaim and preserve Dean's Lake for the present and future use of the city of Shakopee. (See Newly Proposed Comprehensive Plan) C. To review the costs, or sharing of costs to reclaim, re-utilize and save these precious resources. (Reclaimed water, Dean' s Lake and surrounding natural wetlands) . D. To request from the Lower Minnesota Valley Watershed District, the allocation of funds to cover the costs of this project. E. To initiate activity and discussion with the Lower Minnesota Watershed 13 District to review the disposition and sharing of this salvaged resource with the Prior Lake/ Spring Lake Watershed Districts. F. To initiate activity and discussion with the Prior Lake - Spring Lake Watershed District and the city of Prior Lake to cooperate in the design and determine the allocation of this reclaimed water to Pike, Prior and Spring Lakes. RECOMMENDED ACTION Direct the City Engineer to begin the process of review and evaluation of this project in conjunction with Lower Minnesota Valley Watershed District Engineer. The goal of this effort should be: A. To evaluate and develop a project plan. B. Determine and develop project costs. C. Request and reserve Watershed district funding and support. D. Determine the engineering and resources necessary to include scheduling and any state or federal permits necessary to complete the project. E. Develop completion dates for the project. Thank You ` 1Gu-'tick" David Czaja Citizens Committee for Water Conservation i 3 � Shakopee Comprehensive Plan - Vol . 1 Page 4.3 Wetlands Other than the major wetlands of the Minnesota River Valley, nearly all the wetlands in Shakopee are in the Highlands area. These sites, which range from open water to occasionally wet meadows, are important for flood protection, wildlife habitat, surface water cleansing, and ground water recharge. The major wetlands are protected by the Minnesota Department of Natural Resources and should also be protected by the Shakopee Zoning Ordinance and the regulations of the Shakopee Watershed Management Organization. Wooded Areas The original vegetation in Shakopee consisted of forest and prairie. While urbanization and cultivation have removed a good portion of the community's parent vegetation, significant stands of woodlands remain. Most plentiful stands are those of oak and aspen scattered north of Dean Lake and the mixture of hardwoods beyond Shakopee's bluff line. Implications for land use policy point toward restrictions on clear cutting and selecting appropriate uses which are not land intensive or create dense development patterns. Although woodlands are renewable, their period of growth is long enough to be considered unique for inherent value, use as wind breaks, and aesthetics. Page 4. 11 Industrial Areas Nearly all the undeveloped industrial land is owned by Scottland Company, the developer of Canterbury Downs. The development plan for the 1,450 acre Canterbury Business Park, which stretches from northwest of Canterbury Downs to east of Dean's Lake, calls for a mixture of light industry, office-showroom, office campus, commercial , and commercial recreation sites. Several lots are platted and await development while other sites are being held for later platting. The developer has drawn protective covenants to ensure compatible site planning and architecture. Sanitary sewer service is presently available to most of Canterbury Business Park north of the planned Bypass, and all of the Business Park is within the MUSA line. The planned Bypass interchange at County Road 83 (near Canterbury Downs) represents a superb opportunity for commercial development. Land south of the Bypass located some distance from that interchange will also increase in value because its visibility will be enhanced. Most of that land is zoned for industrial use except for a 1,000-foot band around Dean Lake which is zoned Shoreland District and in which only agriculture and single-family housing is permitted. Scottland reportedly would like to use the north shore of Dean Lake for office development. Page 8.5 Opportunities o The Dean Lake vicinity, which is a beautiful natural setting and has attractive views to that lake and to the bluffs. /3 Page 9. 11 Housing Issues o Should the north shore of Dean' s Lake be planned for housing or its current designation -- industry? Page 12.2 Drainage Districts Virtually all of the City drains internally to the north through two major drainage basins--the Mill Pond Basin, and the Dean Lake Basin. The Mill Pond Basin encompasses most of the area of anticipated growth from the current planning horizon. A recent study of this basin recommended development of drainage improvements in the "Upper Valley" to accommodate storm water runoff. These improvements consist of combinations of an open channel and low-flow sewer to route the flow of storm water around the urban part of the City. Shakopee is currently implementing this project in phases concurrent with development. Shakopee Comprehensive Plan - Vol .2 Page 16. 10 Fringe Growth Areas The City will work with the landowners east of Dean Lake to arrive at a mutually satisfactory master plan for than land by 1995 which: (a) responds to market forces, (b) presents an attractive appearance from the TH 101 Bypass, (c) protects the lake, wetlands, and creek (d) lends itself to affordable construction of roads, sanitary sewer service, and water service. Both residential and non-residential development will be pursued in this area. Page 17.3 Industrial and Office Development Policies o The City will encourage landowners to create a master plan for the vicinity of Dean Lake which maximizes the value of the property, protects the water resources and existing neighborhoods, projects an attractive image toward the Highway 101 Bypass, and allows for additional housing development near the lake. / 3 -()- Page Page 19.4 Physical Plan o A pedestrian and bicyclist trail around Dean's Lake using private easements. o A pedestrian and bicyclist trail from Dean's Lake across the TH 101 Bypass, along Sand Creek, across TH 101 at Valley Park Drive, and ultimately connecting to the Minnesota River Valley Trail . Page 24.6 Wetlands The City will maintain all wetlands that are tributary to a protected water resource and that perform a beneficial water quality function in their natural condition, or improve them to provide additional benefits for water management. The City will view all wetlands as an important natural resource capable of contributing to the environmental health of the community. All wetlands protected or regulated by the Department of Natural Resources or the Army Corps of Engineers will be incorporated into the City' s wetland protection program and depicted on official maps. The City's Zoning Ordinance will be amended to include a Wetland Protection Overlay District, which will preserve wetland features by supplementing existing zoning regulations around DNR and Corps of Engineers wetlands as well as wetlands of local importance that may be identified by the Comprehensive Surface Water Management Plan. 1990-1994 Capital Improvements Program Deans Lake Drainage Improvements Cost Estimate - 800,000 Funding Sources - Storm Sewer Utility Proposed Year of Construction - 1992 TO: Dennis R. Kraft, City Administrator I Ce FROM: Gregg Voxland, Finance Director RE: Fiscal Disparities Option for TIF District #4 DATE: March 15, 1990 Introduction Council has requested information on the option of changing the fiscal disparities for TIF district #4 - Race Track from the city as a whole making the contribution to the district making the contribution. Background State law allows the City/HRA to make a one time change (irrevocable) to the manner in which a TIF district makes the fiscal disparities (FD) contribution to the FD pool. TIF districts number 3 - Downtown and 4 - Race track have the FD contribution coming from the city as a whole instead of the district. Attached is a letter from Council's bond counsel which states that the City has the authority to make the change if desired. The pros and cons of making the change are: Pro; Remove the "psychological factor" of the citizens "subsidizing" the the taxes for the track. Reduce tax burden on the citizens of the city. Shakopee taxpayers are paying higher taxes because of the FD option on the track and downtown. Springsted estimates the change to be approximately 1.6% in the tax capacity rate which would be about $38 per year on a house with an estimated market value of $85,800 (see attached report) . Make the administration of the TIF districts somewhat easier because the impact of FD is the biggest problem in reconciling county settlements for TIF. Con; Council made the decision the have the FD contribution come from the city in order to maximize the TIF income and recognizing that the county as a whole will be bearing some of the burden. In a sense, the city is getting back some its net FD loss from the other units in the county. For every dollar the city receives under the option, city taxpayers pay $.78 and other taxpayers in the county pay $.22. To the extent that Council spends TIF dollars on projects that would have been built using general property tax dollars, city taxpayers are getting a 22% discount. The option to change is a one time option. If the change is made, the revenue to the city for the next four years is permanently lost (currently amounting to about $381,000) . The revenue generated by the option is part of the cushion the city currently has to cover possible negative events such as failure to pay taxes by some of the parcels in the TIF districts and also to accumulate funds to allow early retirement of TIF debt. Other factors to consider: I don't believe that Council has committed itself to a position on the use of the TIF trust balance. The City is using it for debt retirement but Council should consider whether it wants to restrict the use of the balance to only debt retirement or whether it wants to pursue the possibility of funding other projects such as the last phase of the downtown project or upper valley. Alternatives 1. Status Quo. 2. Exercise the option to have the TIF districts (#3 and/or #4) make the fiscal disparities contribution instead of the city as a whole. Recommendation Council should carefully weigh the above factors in discussing the issue and give staff direction whether or not to proceed with preparing a resolution making the change in the fiscal disparities option for districts 3 and/or 4. 3 � DORSEY & WHITNEY A Pa . . w I.Cw'MOO FaoICSSIONaL Cuavoasnm s 350 PARE AVENI'E 2200 FIRST BANK PLACE EAST 31) FIRST •.ArtoNnL BANE BUILDING NEW TORE.NEW TORE 10022 ROCHEBTEs 41NNE$OTA 55903 OB2)415-9200 MINNEAPOLIS, MINNESOTA 53402 :507 .118-3158 1330 CONNECTICUT A- VENUE,N.w. (612) 340-3600 315 FIRST NATIONAL BANE BUILDING WASFINoTON,D.C.20036 TELEX 29-0605 MAYZATA,MINNESOTA 55391 (202)857-0700 FAX(612)340-2868 (612)475.0373 3 ORACECEVRCR STREET 1200 FIRST INTERSTATE CENTER LONDON EC3V OAT.ENGLAND BILLINGS,MONTANA 79103 OI-229.3334 (406)232-3000 36,RUE TRONCBET 201 DAVIDSON BUILDING 75009 PARIS,FRANCE TIIOAIAS S. HAY GREAT FALLS,MONTANA 59401 01-42-66-59-49 (406)727-3832 (612)343-1965 FAR EAST FINANC- E CENTER 127 EAST FRONT STREET SONO 40x0 NISSOULA,MONTANA 59802 869-5-8612555 (406i 721-602 March 5, 1990 Mr. Barry A. Stock Administrative Assistant Shakopee City Hall 129 East First Avenue Shakopee, Minnesota - 55379-1376 Re: Minnesota River Valley Housing and Redevelopment Project No. 1 (the Project) Dear Mr. Stock: You have asked for our opinion as to whether the City may now make the fiscal disparities election described in Minnesota Statutes, Section 469 . 177, Subdivision 3, clause (b) , with respect to Tax Increment Financing District No. 4 established by the City within the above-described Project. Based upon the information and reasoning set forth below, we are of the opinion that the City has authority to now make this election. For purposes of giving this opinion, we have reviewed the Minnesota Statutes, Sections 469 .174 through 469.178, the tax increment law; the City' s Housing and Redevelopment Plan for the Project, as amended; the City' s Tax Increment Financing Plan for Tax Increment Financing District No. 4 within the Project- City Council resolutions and other materials relating to outstanding general obligation tax increment bonds secured by tax increments received and to be received from Tax Increment Districts formed within the Project, including Tax Increment District No. 4 ; a letter dated February 19th, 1990, to Dennis 'Craft from Springsted Incorporated relating to the Project and the various bonds issued with respect to the Project and tax increment districts formed within the Project. SPRINGSTED PUBLIC FINANCE ADVISORS 85 East Seventh Place. Suite 100 Saint Paul. MN 55101-2143 (612) 223-3000 Fax 612.223.3002 March 16, 1990 Mr. Dennis Kraft, Administrator Shakopee City Hall 129 East First Avenue Shakopee, MN 55379 Re: Fiscal Disparities Election and TIF District No. 4 Dear Mr. Kraft: We have prepared an analysis of two effects of the City changing its fiscal disparities election for TIF District No. 4, Canterbury Downs. At present, the fiscal disparities contribution is made from outside of the district, thereby permitting the district to retain all of the increment income. To change the election would affect the cumulative financial position of the district. A second impact would be to increase the level of taxable valuation of all local jurisdictions and thereby lower their property tax rates. Our objective is to estimate the magnitude of these two impacts. Our methodology to determine the property tax rate changes is to assume the fiscal disparities election occurred for property taxes payable in 1989. Fiscal disparities is probably the most complex property tax law to administer in the state. Projections of future fiscal disparities situations are almost impossible to perform with any accuracy because of the extreme number of factors which will vary over time. Therefore, our approach is to estimate the change in status given the best available information, which is for 1989. We have annually provided the City with an updated analysis of the overall financial condition of its TIF Districts' 1 and 4; TIF District No. 1 is the Kmart District. The last such analysis was done in September 1989. We have updated this September analysis to reflect the two districts' December 31, 1989 cash position, the actual 1989 increment income collections and the rescindment of the supplemental school district levy. The December 31, 1989 cash balance will be amended per footnote C on Schedules A-3 and B-3. Schedules A-1 through A-3 show the current situation with the fiscal disparities contribution coming from outside of the district. Specifically, column 6 of Schedule A-1 is of primary importance. With no change and based on 1989 figures, the City can expect to receive from District No. 4, $1,538,463 per year through 1994. This results in the cumulative financial position found in column 4 of Schedule A-3. Schedules B-1 through B-3 repeat the process with the fiscal disparities contribution being made from the district, thereby revising the district's income downward. Column 6 of Schedule B-1 shows annual increment income at $1,119,466, a reduction of $418,997 per year. This reduction is shown in 1991, the first year such a change would take place. Therefore, the total reduction in increment income over the period 1991-1994 would be $1,675,988. The resulting change in the cumulative situation is found on Schedule B-3. Inoana 0"ce Kansas C--_e W:sconsin O1'ice 135 Norn Pennsylvan a Street 6800 College 3cutevara 500 Elm Grove Roaa Suite 2015 Suite 600 Su:te 101 Incaanaochs IN 46204-2498 Overland Park KS 662111533 Elm Grove. W2 53122-0C37 (317)684-6000 (913)345.8062 (414) 782 8222 Fax 317.684.6004 Fax (9'31 345-1770 Fax 414-782.2904 SCHEDULE A 1 l 3c"..// • _T L RI 01 O) C 3 T C) 0 0) • .0 > O .0 a+ X ++ C) CO C10 CO CD CO CO CO CO CO CC CO M O) N L C) = Mp C v O O O O O M M co M co co M M M M M N C q 0. L q . . . . . . . . - .c q L O CA CA Cr) u') N. . . . . . 0. n 0. N. P. CO N a.• > X 0 U C) CO CO co co C . . . . . C C C C C 14) q - 0) 40 Co CO CD (0 Co Co CD CD CO CO CO CO L C . . . • . O 0 M C C C C N N N N N N N N N N N O) 4.1 C . Cy U C C O O o-a ....... - >, C3 (q a V v• CO p O (1)C •• W Ct_ O N O O 7 "0 O C- 0 .0 L +'9 - N C E L Co ••r Cr) 7 6 C) 0)17 141 U1 q q O q = Cr) M O CU C V 01 Ce Cl - OL L. )O. q d K0 q ., .0Y d N 0. 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N C) 'C L O) CO N C C Cr Cr C C C C C Cr C Cr C Cl- to C 7 .-+ 7 C - Co (0 Co CO (D CO Co CD CO Co Co CO CO Co (D CO M CC) .0 +-+ E L U r•. N N N N N N N N N N N N N N N N N .•-• q • q C CU C) O ++ a+ L T N L C L C Cl) U) Cl) Cf) N CA Cl) N LC) LC) Cl) U) VI LO CA Cl) O 7 Cl) T d CU U1 LC) n n n n n n ) n n n ) n n u) ao CT ..- q (A >, L M M M Cr) M M M M M M M M M M M M (D7 0. C) L .-• C O Cl) CC) CA COC) COC) U) CA U) ,OA tOA C!) t!) Cl) Cl) IOC) COC) C 0) 0)a) COC H 0. .•. C) a+ .--• T X q • -0 Cr) X •--C O L C CO I- 0 L N 0 0) O z T C C') CO CO CO CO Cr) Cr) CA O) C) C) C) CA C) C) C) C) C 0) T N U CU u L C M M M M M M Cr) M M M Cr) M M M M M N CC T C L U .00 •-. O C) O O O O O 0) co co co co co C) a3 O O CC C, -- a+ L- L O O 0) O O O C) O C) C) O O O C) O O C) 4-C (1 C a+ 0) Co co co CO Co Co Co Co Co co co Co Co co co co L T CO 0 co C M M M M M M M M Cr) M M 0') M M M 01O 17 0 > a+ 0. O q UCI N w ^ C 3 U q T E '7. �+ _ 'J > C 0) 0) L 0) - L V) MI >, N - N C7) C) O O O Cr) O C) O O O Cn O O CI O C - U q M L C U CA CA CC) u') CA Cl) CA CA CA Cl) CA CA Cl) CA Cl) CC) Cr 0 C C .0 C 0 3 CC CO (D CO (D CO Co Co Co Co CO Co CO CO CO CO (D CC) 01 Cl) 0 .•- Y L] 0 L C N N C L a CA Cn Cl) In CA Cl) U) C[! CA CA Cn 1.11 14) CA CA CA O 0 Q) ++ C) 0) 0) CA U O U -- aa C A Ni N N NJ N N N NJ N NJ Ni Ni NJ Ni NJ NJ QX 7 N 0) --• q C C O) 4J . N U - ( E C +-) L C U +-• C.) C U a+ ---C CA CA Cn CA Cl) CC) Cl) U) CC) N CC) VI CA CA LC) CA O L L -C 0 L v CO O CC N CD CD C) CC C0 CO CO CD C) CD c0 CO Co Al ✓ a+ '7 +-•• +-• C C C C C C C Cr C C C C C CC C C N. C) N_ 0) q C N NiN N N N N N N N N N N N N N O T O C L 0 C0 C0 C CA •- c Y O O O O O O O O CO CO O O O CO O O co T q >, C) 0) O 3 O O O O O O O O O O O O O O O O O 11 -O -0 E C 0 C It O (0 C 0 0) 17 L .••C a+ C 10 U X f'- >. V 0 0 C q C s- O co C1 w 0 U L- a) N 0 . CU 01 0) C) L 0- VI d U •- L 0 Q O o .-. .^ T O .~ N co C CA Co n CO O O •--. N M C Cl) C _NC a-• C M13 CC O O C) C7) O) C7) 0) O O O O O O O O O Y q a q -- a C) rn Cr) O o) 01 0) 0 v) o) 0 0 0 0 CD 0 o C .0 (4 ..c a+ U C NJ NJ NJ NJ N NJ H N N L -- set q C) L N. N >, L q T. 01 O .--C N M C N CO N. CD O CD .-. N M C W a+ L E > CO O O C) O CO Cr) Cr) Cr) O Cr) 0 O O O O C- 7 C d Cr) O Cr) Cr) Cr) C) C) C) O C) C) O O O O O O C-) U Y -.+ N N N N NJ 2 Shakopee, Minnesota March 16, 1990 Page 2 The estimate of the change in the property tax rates of the City, County, and School District reflect the situation if the change had been in place for property taxes payable in 1989. Schedules C-1 through C-3 provide the estimated changes in property taxes for the City, County and School District, respectively. Our fiscal disparities model is developed to show first the tax rate situation without the TIF district being established, and then compare the two election options. In this case, we have calculated this initial situation to approximate the actual tax rates in 1989. Table 1 summarizes the results of these estimates: Table 1: Estimated Changes in Property Tax Levies From Optional Fiscal Disparities Elections Estimated Estimated Tax Rate Tax Rate Estimated Rate F.D. Contr. F.D. Contr. Taxing Tax Rate Outside District Inside District Schedule District No TIF District (Option A) (Option B) C-1 City 14.205% 15.007% 14.462% C-2 County 35.585 36.111 35.758 C-3 School District 66.130 67.780 66.660 Other 3.61 3.61 3.61 Total 119.530% 122.508% 120.490% These figures should be viewed as estimates which approximate the situation had it existed in 1989. The City has an additional option rather than changing the fiscal disparities option for granting property tax relief for property owners in the City, County and School District. The City can annually declare a cash surplus in the TIF District and remit the funds back to the County for disbursement to the three jurisdictions. This option permits the City to review annually its capacity to fund its own commitments and capacity to grant tax relief. This flexibility is particularly attractive given the uncertainty regarding the racetrack. Once the fiscal disparities option is chosen it is irreversible. Given a worst-case scenario regarding the racetrack and a change in the fiscal disparities option, the City could find itself raising its own property tax levy to cover its existing debt service obligations. Although I have a previous schedule conflict for the Council's initial discussion of this topic, I would be glad to meet with the Council to fully discuss the City's options. We trust these estimates fully respond to your request. Please feel free to contact us if we can be of any further assistance. Respectfully, c—A=1)/)..,) David N. MacGillivray Vice President ris Enclosures SCHEDULE A 3 13 � C) C1 I •O 0 L 1- .5 b O Z Cl. I L C) 0 O U C .. M C7 W 4- ,7 I-- 0 CU Cl) L C7 en •O 2 0. •--• O) C) CC 01 L O. CO Cl N C. •O Cr) T C T ..J L •• N Lc- 0) V O Cn CC co V n co CO co — C) N co Cn co v NJ CO U > .-• U v O C. en v -. U) C. O) Q O C) C) CO CO NJ CO O 7 -- 1- C O U) Cr) CO C) (L) C+) CO v en NJ O C) C) C") P. N CV .J ^ . . . • . . . . -• . _ '0 O Cn (C) O) n NJ CO OC) ? M -• CO CO Q .••. 0) -7 N 0 C) NJ n co _en CO CO N t!) n 0 •-• N N. N CD 7 CO M P) CO O C.) CO U) to R O CO M en CC) C) CD NJ C T. 7 Cn R ul C. C) C) 4:::, -. N O UL) C. C) -•• Cr, CO 0) T C..) NJ NJ N Ni N 6) C7 co co co X > O O O CO ..- C) C) O C) ♦+ 07 U O O O T V U. N M C/) to O CO en •••• O O M CO C•) CO CO CO CO 00 N C) O 0) .-• S- .0 IO •••• U v n CD CD R NJ Ni M) v O CC) NJ NJ Cn m en O CJ LL) en L 7 3- C C!) C) O M CO CO U) N O 0) N. CO O mr v v N - - CU C) C C) U) v co •. to NJ CO Q 00 n Cn O C\ n n C1 H H 0 Q (O C•') Q en NJ NJ N N .-. 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W CO J U. 0 0 0 4 CO 0 a 4 = J J • Q 0 •- > (� W J VI a U 3 U Li I FI < I- < I- J Q 0 V) i- C) /- I-- O NQo �Q[ O Cn V1 0 2 I- 2 v a Q I- < N 7 J- U W < CO _ I- a LL It C..) 2 a U U < 0 J J C. U N • -C N Cn Cr N CO N. 03 0) 0 (C .•• .• City of Shakopee 14-Mar-90 Printed Tax Increment Debt December 31, 1989 Master KMart Downtown Track Motel HiRise y7../// District 1-6 District #1 District #3 District #4 District #6 District #2 Original district life 25 25 8 Remaining district life 25 25 17 20 24 17 1 Bonds issued 79A Spec. Rev.* 5,300,000 Bonds outstanding 12/89 0 Final maturity (call 10/1/89) 4/1/01 Reserve 0 Comment - Paid Off REFUNDED 2 Bonds Issued HiRise Bonds outstanding 12/89 370,000 Final maturity (call 2/1/89) 10,000 Funds on hand 2/1/90 13,880 3 Bonds issued Refund. Spec. Rev.* 3,140,000 Bonds outstanding 12/89 2,535,000 Final maturity (call 2/1/95) 2/1/98 Reserve 840,040 4 Bonds issued Track Sp. Rev.* 4,200,000 Bonds outstanding 12/89 2,960,000 Final maturity (call 8/1/91) 2/1/94 Funds on hand 162,809 5 Bonds issued 84A G.O.TIF 2,490,000 Bonds outstanding 12/89 1,760,000 Final maturity (call 2/1/91) 2/1/98 Funds on hand Comment REFUNDED 6 Bonds issued 86A G.O.TIF Ref. 2,105,000 Bonds outstanding 12/89 1,680,000 Final maturity (call 2/1/94) 2/1/98 Funds on hand 254,632 ponds issued 86A G.O.TIF 500,000 Bonds outstanding 12/89 500,000 Final maturity (call 2/1/95) 2/1/01 Funds on hand 56,830 Bonds issued 86B G.O.TIF 1,645,000 Bonds outstanding 12/89 1,560,000 Final maturity (call 2/1/95) 2/1/1 Funds on hand 205,470 9 Bonds issued 87A G.O.TIF 2,660,000 Bonds outstanding 12/89 2,100,000 Final maturity (call 2/1/94) 2/1/95 Funds on hand 448,340 10 Bonds issued 87B G.O.TIF 1,600,000 Bonds outstanding 12/89 1,600,000 Final maturity (call 2/1/97) 2/1/03 Funds on hand 57,190y� l[ Comment �� S�Y Qil nF 11 Bonds issued 88B G.O.TIF 1,015,000 Bonds outstanding 12/89 1,015,000 Final maturity (call 2/1/95) 2/1/01 7..177 Funds on hand 127,210 t Comment it if��1la S Oft,e. byl/ 12 Bonds issued 89A G.O.TIF 3,600,000 mac—) et [/ I `^ Bonds outstanding 12/89 3,600,000 t Final maturity (call 2/1/95) 2/1/03 Funds on hand 201,910 Comment 6S/�4, C+f it"fd v S� Total Outstanding 11,555,000 2,535,000 0 2,960,000 500,000 10,000 Total GO TIF debt Outstanding 12,065,000 Total Spec Rev TIF debt Outstanding 5,495,000 Grand Total TIF debt 17,560,000 Notes: * Special Revenue TIF debt is not G.O. and is not an obligation of the City or HRA Purpose of bonds 1. Orginal KMart project, CR 83 and water system 2. HiRise land, water system & Levee Drive. 3. Refunded issue #1 4. Orginal Track issue for land write down 5. Track offsite improvements (roads). 6. Refund issue #5. (paid by #1) 7. Shakopee Valley Motel project. Continued to MEBCO. (pooled all) 8. Holmes basin storm drainage, 2nd Ave Parking Lot, 169 Bridge. (pooled all) 9. Downtown street/streetscape. (paid by #1) 10. Upper Valley storm drainage S 169 bridge. (pooled all) 11. South Bypass Engineering (pooled 1&4) 12. Bridge & Upper Valley II (pooled 1&4) Bonds for the downtown project were sold after creation of the master district and there are no bonds that were expected to be paid off solely from the downtown district Debt outstanding is principal only.