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02/06/1990
MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: February 2, 1990 1. Attached is the February calendar of Upcoming Meetings. 2. Attached is the February Business Update from City Hall. 3. Attached are the January 4, 1990 minutes of the Board of Adjustment and Appeals. 4. Attached are the January 4, 1990 minutes of the Planning Commission. 5. Attached are the February 8, 1990 agendas for the Planning Commission and Board of Adjustment and Appeals. 6. Attached are the December 4, 1989 minutes of the Shakopee Public Utilities Commission. 7. Mn River Valley Chapter/Mn Deer Hunters Assn. is applying for a license to have a raffle in conjunction with their annual banquet on March 24th at Shenandoah Supper Club. They do meet the conditions of the City Code which does allow any organization holding a State gambling license, regardless of where based or located, to conduct not more than one raffle in any given year if it is held in conjunction with a banquet and/or a dance. 8. Eagles Aerie 4120 Shakopee has applied for renewal of their gambling license. They are a local organization and therefore meet the conditions of the city code. 9. Attached is correspondence from the Chamber of Commerce requesting withdraw of their application for a gambling license. 10. Attached is the first publication of "Two Bits" . 11. Attached is the January Building Activity Report. 12 . Attached is a memorandum from Gregg Voxland regarding the police station remodeling. f ig I1 . 7 / ' # 1 February Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 3 5:00pm Ind. Park Reception 4 5 6 '7 8 9 10 4:30pm 7:00pm City 7:30pm Public Council Planning Utilities Commission Commission 11 12 13 14 15 16 17 7:45am Downtown Committee 18 19 20 21 22 23 24 7:30pm 7:00pm City 5:00pm CDC Community Council 7:00pm Services Energy 8( City Hall Transport- Closed ation 25 26 27 28 6:00pm Precinct Caucus No City Meetings Permitted January March SMTWTFS SMTWTFS 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 01/22/1990 BUSINESS UPDATE FROM CITY HALL Vol. 4 No. 2 Dear Chamber Member: February 1, 1990 CITY CLERK On January 16th Council made appointments to fill expiring terms on City boards and commissions. There are still openings. Anyone interested in serving on one of the following is encouraged to call City Hall to learn more about the responsibilities and complete an application: Downtown Committee, Energy and Transportation Committee, and the Community Development Commission. On January 16th, Council adopted a resolution of appreciation thanking Dolores Lebens for her 17 years of service on the City Council ; and adopted a resolution of appreciation thanking Gary Scott for his two years of service on the City Council. COMMUNITY DEVELOPMENT The Park subcommittee of the Community Development Commission will be meeting in February to discuss the future organizational structure of the Community Recreation Department. The subcommittee will be comprised of two Community Development Commission members, two Recreation Board members and a staff representative from the Community Recreation Department and City Hall as well as a Council liaison. This action is being taken as a result of the School District ' s notice of intent to terminate the Joint Powers Agreement between the City of Shakopee and the School District for community recreation. The Park subcommittee is hoping to recommend an organizational structure to City Council for review and approval in early May. The City Hall Siting subcommittee of the Community Development Commission will be meeting in February to evaluate potential sites for a new city hall and/or community center. The City Hall Siting subcommittee hopes to have a recommendation ready for Council review and consideration in early September. The City of Shakopee in cooperation with the Chamber of Commerce will be sponsoring an informational and round table session for local industries. The informational meeting will be held on Thursday, February 1, 1990 at 5: 00 P.M. at the Canterbury Inn. Local elected officials will be present at the meeting. The session will provide industrial representatives with the opportunity to speak one on one with the City, County and State representatives. The Community Development Commission at the direction of City Council is currently investigating alternatives for a City newsletter. The City Council and the Community Development Commission are hopeful that a newsletter concept can be developed which would provide Shakopee residents with a quarterly direct mail publication informing Shakopee residents of pertinent issues, developments, policies, programs and requirements. The Community Development Commission is expected to make a recommendation to City Council for their review and consideration some time in March. On January 17 , 1990 the Energy and Transportation Committee moved to recommend to City Council that the City of Shakopee proceed in participating in a dump day program in 1990. For the past several years the City of Shakopee has provided Shakopee residents with the opportunity to dispose of refuse and junk at a common drop off site located near the Public Works building. A tentative date has been scheduled for Saturday, April 21st from 7 : 30 A.M. to 4 : 30 P.M. In conjunction with the dump day, residents will be responsible for paying a gate tipping fee as well as additional fees for special items such as appliances, furniture and tires. This program was not included in the 1990 budget. Therefore, if Council wishes to pursue the program in 1990, an allocation from the contingency fund would be necessary. Estimated project cost is approximately $10, 000 . Council will be discussing this issue at the February 6, 1990 meeting. COMMUNITY RECREATION (SCR) Summer soon will be here and plans are well under way at S . C.R. to make sure that various programs will be in place for interested residents and workers of the community. The Spring & Summer Brochure will arrive in local mail boxes March 9 . The annual Shakopee Showcase will be April 16 . Those that plan to participate in organized softball programs need to affiliate with their respective leagues before then. Companies and groups planning picnics using Shakopee park facilities should be making their reservations as soon as possible. S.C.R. is here to try to be of service in filling your leisure time needs. Any questions? Call 445-2742 . ENGINEERING The City of Shakopee has received correspondence from the Minnesota Department of Natural Resources stating that they concur with our request to have the mill pond area removed from the designated trout stream status. They expect the removal process to take about two months. Since the City will not have a separate storm water from the mill pond area, a savings to the City of $370, 000 is expected. At their January 2 , 1990 Council meeting, City Council ordered plans and specifications prepared for Adams St, from 6th Ave. to 3rd Ave. including 4th Ave. from Adams St. to Harrison St. At the January 16, 1990 Council meeting, City Council ordered plans and specifications prepared for the Lewis St. Reconstruction Project between Sommerville St. between Shakopee Ave. and 10th Ave. * 3 BOARD OF APPEALS AND ADJUSTMENTS SHAKOPEE, MINNESOTA ADJ. REGULAR SESSION January 4 , 1990 Members Present: Foudray, Allen, Forbord, Czaja, Rockne Chairman presiding: Forbord Members Absent: Kahleck Others Present: Doug Wise, City Planner; Sharon Storholm, Recording Secretary; Janelle Szklarski, Planning Intern. I. ROLL CALL Chairman Forbord called the meeting to order at 7 : 30 P.M. Roll call taken as noted above. II . APPROVAL OF AGENDA MOTION: Foudray/Czaja moved to approve the agenda as presented. Motion passed unanimously. III . APPROVAL OF THE MINUTES OF THE DECEMBER 7 , 1989 MEETING MOTION: Czaja/Foudray moved to approve the minutes of the December 7, 1989 meeting. Motion passed unanimously. IV. OTHER BUSINESS None V. ADJOURNMENT Foudray/Czaja moved that the Board adjourn. Motion passed unanimously. Meeting adjourned at 7 : 37 . Terry Forbord, Chairman Sharon Storholm, Recording Secretary PLANNING COMMISSION SHAKOPEE, MINNESOTA ADJ. REGULAR SESSION January 4, 1990 Members Present: Foudray, Allen, Forbord, ^,.aja, Rcckne. Members Absent: Kahleck Others Present: Doug Wise, City Planner; Sharon Storholm, Recording Secretary; Janelle Szklarski, Planning Intern. I. ROLL CALL Chairman Forbord called the meeting to order at 7 : 38 and roll call was taken as noted above. II. APPROVAL OF AGENDA Wise suggested the addition of an informational statement to the Commission under Other Business. MOTION: Czaja/Rockne moved that the Commission approve the agenda with the addition of the item suggested by Wise. Motion passed unanimously. III. APPROVAL OF DECEMBER 7 , 1989 MEETING MINUTES MOTION: Foudray/Czaja moved that the Commission approve the minutes of the December 7 , 1989 meeting with the following added to Page 3 following action on the Amendment to Sec. 12 . 07 . , Subd. 5: "Forbord could not vote in favor of the Amendment to City Code Sect. 12 . 07 , Sub. 5, because it was not known how park fees would be dispersed. " Motion passed unanimously. IV. ANNUAL CUP REVIEW Szklarski reported that staff' s review of the Conditional Use Permit #530 (Northwest Asphalt) and #540 (Backstretch R.V. ) indicated compliance with the conditions of approval . The shrubs and vegetation at Northwest Asphalt had died due to the dry conditions last fall, but would be replanted this spring. She recommended approval of the review. MOTION: Foudray/Allen moved that the Commission accept the findings of staff in regards to Conditional Use Permit Resolution No. 530 and No. 540, thereby approving the annual reviews. Motion passed unanimously. Minutes of the Page - 2 Shakopee Planning Commission January 4, 1990 V. MODIFICATION TO REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT. Szklarski informed the commission of the public hearing for the project which is scheduled for January 16. Prior to that date, state statute requires the Planning Commission to determine whether or not the project is consistent with the comprehensive plan. The proposed project would be located in the Shakopee Industrial Park. The site is zoned heavy industrial (I-2) , and the project is a permitted use in that district. The comprehensive plan has scheduled this site for industrial land use. Therefore, the project is consistent with the Comprehensive Plan. Czaja asked if the site had water contamination. Jon Albinson, Valley Industrial Realty, came forward and said that the area had been a site for dumping of garbage and debris in the 1950 's. There is contamination from this use. It is not known at this point if the pollution has created a hazardous situation. The first test showed that the concentrations of dichloroethylene were above permitted levels, while the second test had shown a level below the guidelines. He stated that the site contains many large trees. Although FMG will try to salvage as many trees as possible, many trees will have to be removed during construction. Wise said that the Council had passed a resolution which allows a building permit to be issued prior to the approval of the plat, in accordance with Section 12 . 16, Subdivision 4 of the City Code. Wise assured the Planning Commission that the final C. O. could not be issued until the Final Plat is approved. MOTION: Foudray/Rockne moved that the Commission find that the proposed modification to the Redevelopment Plan For Minnesota River Valley Housing and Redevelopment Project #1 is consistent with the City's Comprehensive Plan. Motion passed unanimously. VI. DEVELOPMENT REVIEW PROCEDURE Wise said that Chairman Forbord had proposed that a staff Development Review Committee be established. The applicant would meet with the DRC to discuss their plans prior to the Planning Commission meeting. This would allow problems to be addressed and resolved while still in the early stages. Members of the Committee would include the City Planner, Minutes of the Page - 3 Shakopee Planning Commission January 4 , 1990 Engineer, Building Official and Fire Chief. This Development Review Committee will meet two weeks before the Planning Commission meeting during regular hours. Czaja asked why the Committee members did not include all the department heads. Wise said the DRC would include only the department heads who would have input on the proposal under consideration. If others were needed, they would be called in for the meeting. Allen stated that the Committee would be useful in resolving some of the preliminary problems, but he had concerns about the paragraph which stated that the Planning Commission should try to avoid arbitrarily over-ruling mutually agreed upon solutions between developer and Staff. Forbord said he was not sure what the Staff meant by that statement. He stated that many times commissioners try to act like City Planners. The duty of the Planning Commission is to enforce the ordinances passed by the City Council. After efforts have been made to reach a mutually agreed upon solution, he would like to see the Planning Commission support Staff. Rockne agreed with Allen, and felt the paragraph should be deleted. The Planning Commission will not always support Staff recommendations and findings. Czaja felt that it was up to the Staff, not the Planning Commission, to make decisions on how to operate the department. Wise said that the department plans to incorporate this committee into department standard operating procedures. They would like the Planning Commission' s approval . He said that this memo is merely an explanation of the policy. The paragraph would not be in the formal policy. Forbord said that care needs to be taken to preserve the credibility of the Development Review committee. MOTION: Rockne/Allen moved that the Planning Commission recommend to the City Council that the Development Review Committee be established to provide a vehicle for City Staff to review proposals with applicants. The D.R. C. purpose, membership and operations shall be set up according to Staff recommendations with the exception of paragraph 3 on page 2 , beginning with "Although" which shall be deleted. Motion passed unanimously. Minutes of the Page - 4 Shakopee Planning Commission January 4 , 1990 VII. OTHER BUSINESS Wise said that this would be his last Planning Commission meeting. He will be taking a new position on January 29 with the State of Minnesota. MOTION: Allen/Forbord moved that thanks be expressed to Wise for his service with the City of Shakopee as a City Planner. Motion passed unanimously. Discussion took place on the upcoming openings on the Planning Commission. VIII ADJOURNMENT MOTION: Rockne/Czaja moved that the Commission adjourn. Motion passed unanimously. Meeting adjourned at 8 : 15 P.M. Terry Forbord, Chairman Sharon Storholm, Recording Secretary #s _T_ENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN February 8 , 1990 Vice-chairman Allen Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Election of Officers 4 . Passing the Gavel 5. Approval of January 4 , 1990 Meeting Minutes 6 . 7 : 50 P.M. PUBLIC HEARING: To consider approval of the preliminary and final plat for Canterbury Park 4th Addition. Applicant: Jon Albinson, Valley Industrial Realty Action: Recommendation to City Council 7 . Registered Land Survey Applicant: Jon Albinson, Valley Industrial Realty Action: Recommendation to City Council 8 . J. L. Shiely CUP Annual Review Action: Approval of Annual Review 9 . Comprehensive Plan - Set special meeting date to review final draft od Comprehensive Plan. 10. 1989 Annual Report Action: Recommendation to City Council 11. Discussion: a. b. 12 . Other Business a. Annual Planning Institute Seminars b. c. 13 . Adjourn Janelle Szklarski Planning Intern NOTE TO PLANNING MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Janelle Szklarski on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN February 8 , 1990 Vice-Chairman Allen Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Election of Officers 4 . Passing the Gavel 5. Approval of January 4 , 1990 Meeting Minutes 6. 7 : 30 P.M. PUBLIC HEARING: To consider a request for two 10 ' variances from the required 50 ' front yard setbacks upon the property located at County Rd. 16 and Roundhouse Circle. Applicant: David Schmitt and Melvin Walen Action: Variance Resolution #587 7 . 7 :40 P.M. PUBLIC HEARING: To consider a request for variances to: 1. ) Permit 14 parking spaces instead of the required 17 and 2 . ) To allow a 1 ' side yard setback for parking instead of the required 3 ' upon the property located at 1038 1st Ave. East. Applicant: Dirks Furniture Action: Variance Resolution #536 8 . 1989 Annual Report Action: Recommendation to City Council 9 . Other Business a. b. 10 . Adjourn Janelle Szklarski Planning Intern NOTE TO THE B.O.A.A. MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Janelle Szklarski on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on December 4, 1989 at 4 : 30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners Kirchmeier, Kephart , and Cook. Also Liaison Wampach, Manager Van Hout and Secretary Menden. Employees of the Shakopee Public Utilities Commission were present to present their wage requests for 1990 . Motion by Kephart , seconded by Kirchmeier that the minutes of the November 6, 1989 regular meeting be approved as kept . Motion carried. BILLS READ: City of Shakopee 20,032 . 00 ABM Equipment and Supply, Inc . 23 ,832 . 00 ACI Computer Service 50 . 00 Auto Central Supply 6 . 95 Berens Market 76. 78 Border States Electric Supply 1 ,632 . 00 Burmeister Electric Co. 1 ,027 . 50 Business Outfitters 1 . 51 City of Shakopee 112 . 50 City of Shakopee 119 , 340. 20 Clay' s Printing Service 74. 70 Copy Duplicating Products, Inc . 33 . 50 Communications Auditors 67 . 21 Davies Water Equipment Co. 321 . 07 Donovan Construction Co. 56 , 389 . 50 Deputy Registrar #89 1,022 . 50 Jim Dunning 32 . 16 Feed-Rite Controls, Inc . 2,446 . 69 Ray Friedges 136 . 54 General Office Products Co. 89. 34 Gopher State One-Call, Inc . 277 . 50 Graybar Electric Co. , Inc . 4,428. 42 Grommesch Sod Service 66 .00 H & C Electric Service 1, 560. 10 Harmons Hardware Co. 2. 67 Hennen' s ICO 20. 00 1 S .M. Hentges and Sons , Inc . 2 ,859 . 84 Jeche Excavating 750 . 00 Krass and Monroe Chartered Law Office 51 . 00 Leef Bros . , Inc . 22 . 50 LaHass Corp. 54 . 63 Metro Sales , Inc . 33 . 35 Minnsota Valley Testing Laboratories 32 . 00 Motor Parts Service Co . , Inc . 94 . 76 Northern States Power Co . 318 , 907 . 53 Northern States Power Co . 332 . 32 Northern States Power Co . 577 . 29 O ' Connor and Hannan 1 , 078 . 90 Otter Tail Power Co . 75 . 73 Plehal Blacktopping, Inc . 1 , 980 . 00 River Electric Association 12 , 796 . 66 Scott County Sheriff Communications 442 . 20 Shakopee Public Utilities Commission 174 . 31 Shakopee Public Utilities Commission 156 . 41 Al Smith Excavating 696 . 00 Starks Cleaning Services , Inc . 68 . 00 T & R Service 40 . 00 C .A. Turner Co . , Inc . 91 . 30 Unisys Corporation 4 ,418 . 72 ValleyFair 2 , 107 . 00 Valley Industrial Propane, Inc . 11 . 53 Lou Van Hout 42 . 76 Van-O-Lite , Inc . 278 . 41 Voss Electric Supply Co . 69 . 10 Water Products Co . 5 , 791 . 48 Westinghouse Electric Supply Co. 1 , 952 . 20 Woodhill Business Products 1 , 457 . 00 Word Perfect Corporation 90 . 00 Yarusso ' s Hardware Co . 90 . 36 A. T. & T 18 . 57 Bills Toggery, Inc . 143 . 93 City of Shakopee 797 . 46 City of Shakopee 1 , 276 . 86 Shakopee Services , Inc . 33 . 00 Southwest Suburban Publishing, Inc . 124 . 55 Triangle Engineering, Inc . 300 . 00 U. S . West Communications 358 . 26 Motion by Cook, seconded by Kephart that the bills be allowed and ordered paid. Motion carried. Motion by Kirchmeier, seconded by Cook to amend the above motion to exclude the bill from S .M. Hentges and Sons in the amount of $2 ,859 . 84 . Motion carried . Motion by Cook, seconded by Kirchmeier that the bill from S .M. Hentges and Sons , Inc . in the amount of $2 ,859 . 84 be allowed and ordered paid. Motion carried. Commissioner Kephart abstained . Motion by Kirchmeier, seconded by Cook to hold the payment to the City of Shakcpee for the water oversizing for three projects until staff has verified the calculations . Motion carried. A letter from the Chamber of Commerce was acknowledged . A letter of request from the Shakopee Valley Printing for a street light was acknowledged and referred to the City Council . Liaison Wampach reported on Resolution #3146 A Resolution amending the Compensation for Shakopee Public Utilities Comm. A memo from Dave Hutton , City Engineer regarding a proposed road by the Bergquist Company on Valley Park Drive was acknowledged. A discussion followed on the looping of the watermain in the area and the costs involved. The concensus at the present time is to make it a private watermain. More information will be needed in the future . The five year plan 1990-1994 was presented by Manager Van Bout . The plan was perused at great length. Some additions were made to the plan which will presented for final approval at the January, 1990 meeting. The feasibility report regarding the Watermain on Vierling Drive , South of Heritage 2nd Addition was presented to the Commission . The report was prepared by McCombs, Frank and Roos and Associates and submitted to the City Engineer. Motion by Cook, seconded by Kirchmeier to approve a trunk water charge of $23 , 696 . 40 in relation to the watermain on Vierling Drive south of Heritage 2nd Addition . Motion carried. Motion by Kirchmeier, seconded by Kephart to approve the oversizing in the amount estimated at $57 , 964 . 80 for the watermain on Vierling Drive . Motion carried. Motion by Kephart , seconded by Kirchmeier to approve the ordering of the project by Council on December 19 provided the project in ordered as shown in the feasibility report by McCombs , Frank Roos Associates dated 11/15/89 . Motion carried. Motion by Cook, seconded by Kephart that the selection of . the engineer for the Vierling Drive watermain project to be deferred to the choice of the City Engineer. Motion carried. Motion by Cook, seconded by Kephart to approve the 1990 operating budget as summarized by the Utilities Manager. Motion carried. Motion by Cook, seconded by Kirchmeier to reimburse Marvin Athmann $73 . 20 for legal fees encumbered while defending himself in the recent law suit as the result of the accident encurred while working for the Shakopee Public Utilities Commission. Motion carried. A memo describing the conscientious and persistent efforts by Ken Menden to find a watermain leak on First Avenue which probably never would have surfaced was acknowledged. Motion by Kirchmeier, seconded by Kephart to commend employee Ken Menden for his diligence and foresight while performing routine duties resulting in substantial cost savings to the City and the Shakopee Public Utilities Commission. Motion carried. Manager Van Hout reported on purchases made for computer equipment . One purchase in the amount of $2 , 585 . 00 for printers . Also $9 , 154 . 00 for new computers . The installation charge involved will be $650 . 00 . There were no new plats for November, 1989 . There was one fire call for one hour for the month of November . There were no lost time accidents for November, 1989 . The next regular meeting will be held on January 8 , 1990 in the Utilities meeting room at 4 : 30 P.M. There will be a special meeting on January 17 , 1990 for wage negotiations . Motion by Cook, seconded by Kephart that the meeting be adjourned. Motion carried. Barbara Menden, Co ission Secretary ..#cf C*61 11 Icop CONVENTION & VISIT° S BUR EAU January 30, 1990 ltr#4 3 1 1990 Judy Cox City Clerk 129 E 1st Ave. Shakopee, MN. 55379 Dear Judy, Due to recent changes in the new gambling control laws the Chamber would like to withdraw its application for a gambling license which was dated January 9th, 1990. Thank you for your attention. Sincerely isten L. Converse xecutive Director KLC/dbs #/o glart;1411 IDid You Know? a 08. "I I' lit *The USAfi }�the red first shots at Pearl Harbor. Quarterly Newsletter *Harry Truman at one time • •Two Bits;also quarter."A quarter of the information you can get anywhere else.' belonged to the KKK Dedicated to the City of Shakopee Computer User •The Red Cross owned a munitions factory. Published Volume 1 Winter,Spring,Summer,Fall Winter Quarter, 1990 .At age eighteen Queen Elizabeth II was trained The Idea Behind this bits"?Way back when,when Spain was in car mechanics a world power,colonial America used Newsletter Spanish dollars better known to us as Pieces of Eight worth eight reales. Somebody once said,"You can never Each realeor"bit" was the equivalent know too much."I'm sure someone of 121/2 cents.Americans chopped somewhere must have said it. up these dollars into bits to use in trade.Two bits represented(and still In keeping with that statement this does)one quarter of the value of the newsletter is provided as a means to dollar or 25 cents. help fill that vast intellectual landfill in rour heads. In the world of computers the repre- sentation of information exists in two Actually,the REAL reason for this states,on&off.These two states are newsletter is to pass along to City staff represented by a 1 and a 0,also called and Council things of interest and pos- bits."Bit"is shorthand for Binary sibly amusement about our(the City's) (meaning two) digf.In other words computer system;what it is,how it everything is represented in Base 2 works,where to get more information, mathematics rather than the more anecdotes,riddles,questions and common Base 10 that people use in answers and as yet to be determined their everyday lives.When we count nuggets of wisdom. we use a series of numbers(0-9) in various combinations.When a corn- Yes Virginia,there was a newsletter puter counts(or does anything else, making the rounds a few years ago. for that matter)it uses only the num- What happened to it?I don't know. bers 0 and 1.For example,the number IF But,hopefully this one will be dif- 99 in Base 2 would be: 11000110. ferent.The focus will be different,the writing will be different,and heaven This newsletter is a quarterly publica- knows,the people who will be reading tion about computers,hence the title, i1 111u111O111•ms it are certainly different! TWOBITS. lIIm111111111111 1111 111��111111111111 111 .!(.11111111111 uu What's in a Name? Parker's Law: We're all familiar with two bits,as in Beauty is only skin deep, but twenty five cents or quarter of a dollar. ugly goes clean to the bone. How about the origin of the term"two / 0 'Who's (What's) on First? and a standalone PC also serve as a remote terminal to the State.Another Trying to decide what to write about standalone PC provides access to the first is difficult.And,to paraphrase the Scott County computer system. beer commercial"I hope it gets better Third,Community Recreation has two than this." standalone PC's and fourth,the Public /� Maybe a brief overview of the City's Works Department has two standalone v O � /� computer system(s)and MIS duties is PC's for in-house applications and a %%o vin order. printer connected to Gopher State One Call providing utility information. 0 Computer Systems Left unmentioned are a variety of 41110 As I write,there are four physically separate hardware systems owned by peripheral devices,printers,plotters, and miscellaneous machines both at- the City proper and four remote sys- tached to and separate from the net- tems owned by other parties that the works. 0 City accesses. The first and largest of the systems is at MIS Duties City Hall.There are currently 13 The MIS (Manager Information Sys- workstations on a Novell Local Area tems) position evolved to provide user 0 Network(LAN)and one standalone support,hardware and software evalua- tion,troubleshooting,installation and a CO >I ves as a remote terminal. lot of other stuff to the systems men- tioned above. CV At Shortly---in a week or so---the stan- One of the most difficult aspects of this 1— dalone will be mothballed and a four- Job is trying to do everything needed L 0 CD teenth workstation will be added to the network.This will come about when without having the luxury of someone 0 our existing file server is replaced. to bounce ideas off.Just trying to be aware of what's needed becomes a Recent Council action gave the okay to problem. mr, we install a large hard disk drive(300 Mb) ILI } O in our new server,increasing storage by twice and speed by an unknown quan- I'm here for you.Use me as you see fit. If you have ideas about the way some- Q tity.The old file server will replace the thing should be done,if you have ques- standalone PC in the City Clerk's office. tions or problems,if you need training A fifteenth workstation will be added in for some hardware or software,even if the Engineering department providing you have ideas for this newsletter,LET automated reporting to the State ME KNOW. Department of Transportation.The City is being reimbursed by the State j for 60%of the cost,an exceptional deal! \/ 1990 MIS Calendar A remote computer system called LOGIS (LOcal Government Informa- One of the first orders of business in f I tion System)located in Brooklyn Cen the new year is to set up a schedule of ter is accessed from City Hall.They events.Rather than responding to in- provide us with payroll and financial ap- dividual or department computer needs plications. on a reactionary basis only,a plan is needed. The second largest system is located at the Police Department.There,five Three of the most noticeable events will workstations are connected to another occur regularly. Novell LAN.One of the workstations iC Contest Questions First,of course,is the newsletter you are April now reading.As mentioned before it is 3 7:00 pm Council meeting. a quarterly publication and will appear 11 10:00 am Meet with department 1.) A man,a woman, and their like magic in January,April,July,and heads. two sons must cross a river in a October. 13 Good Friday. boat that will not hold more 17 7:00 pm Council meeting. than 100 pounds. The man and Second,I(the MIS Coordinator)will be Training agenda. the woman each weigh 100 meeting with department heads once a 19 10:30 am User training. pounds, and each of the boys month,tentatively scheduled for the 27 Second quarter newsletter to weigh 50 pounds.How will they second Wednesday of each month.The Council/staff. get across? purpose of these meetings will be to find out what can be done computerwise to As you can see I've included only three 2.) Puncuate the following to help the departments run more efficient- months,enough to get to the next make it a true statement. ly and to put into operation some of newsletter.If there are corrections, those projects that have been waiting for changes or additions I will present them There is a lady in the land computerization.The range of"help" then. With twenty nails on each hand may be from a minor fix to a major Five and twenty on hands and program designed specifically for the feet department.Keep in mind that City This is true without deceit;:::':::::-.-- Hall needs to function as a unit so all Contest the pieces must fit into a long term plan. 3.) How many hard boiled eggs Barry"My Three Sons"Stock,out of the could the giant Goliath eat on Third,training of users will become of goodness of his heart,has consented to an empty stomach prime importance.Formal training ses- unfreeze a small amount of pop fund Bions will occur once a month and are cash.Money in the amount of$25 will 4.) If a man is born in Turkey, scheduled on off-agenda weeks.This be distributed during the year to the Grows up in Italy,. will not preclude individual training but lucky persons who can most successfully Comes to America, will be in addition to it.The purpose is answer the riddles,puzzles,questions or And dies inChicago, not only to introduce new hardware and whatever that will appear in each What is he.' software but also to point out things that newsletter.The first,second and third may make your job easier. 5.) Fill in the missing sirs to quarter contests will be worth$5 each make sense in all directions. The following calendar then is included and the fourth quarter,$10. 2 for your benefit in scheduling your time. If you see a major conflict please tell me. You will have one week from the day :.....:......... ..........::........ the newsletter is distributed to come up February with your answers.Write them out and put them in the MIS mail box. 6 7:00 pm Council meeting. 8 7 12 44 14 10:00 am Meet with department heads. Money will be paid immediately upon 4 3 4 2 8 19 Washington's Birthday determination of a winner.In case of a tie,names will be drawn.Results and 20 7:00 pm Council meeting. Training agenda. answers will be available and will also 7 5 6 12 22 10:30 am User training. be published in the next newsletter. , 25 9 10 6 March Olik"� 6 7:00 pm Council meeting. �• 14 10:30 am Meet with department _Y%Y heads. -t . 20 7:00 pm Council meeting. '%� h .; Training agenda. 22 10:30 am User training. r ^ ar.- ttCl CITY OF SHAKOPEE BUILDING ACTIVITY REPORT PERMITS ISSUED January, 1990 Yr. to Date Previous Year Number Number Valuation Number Valuation No. YTD. Single Fam-Sewered 4 4 236, 400 - - - Single Fam-Septic 1 1 100, 000 - - - Multiple Dwellings - - - - - - (# Units) (YTD Units) (-) (-) - (-) (-) - Dwelling Additions 1 1 22, 000 3 3 16, 700 Other - - - 1 1 98, 000 New Comm. Bldgs - - - - - - Comm. Bldg. Addns. 1 1 907, 000 - - - New Industrial-Sewered - - - - - - Ind. Sewered Addns. - - - - - - New Industrial-Septic - - - - - - Ind. Septic Addns. - - - - - - Accessory/Garages - - - 2 2 8, 000 Signs & Fences 2 2 700 4 4 2 , 540 Fireplaces/Wood Stoves - - - - - - Grading/Foundation - - - 1 1 1, 348, 695 Remodeling (Res. ) 1 1 1,800 - - - Remodeling (Inst. ) - - - - - - Remodeling (Comm/Ind. ) 5 5 26,500 3 3 16, 800 TOTAL TAXABLE 15 15 1, 294 , 400 14 14 1, 490, 735 TOTAL INSTITUTIONAL - - - - - - GRAND TOTAL 15 15 1, 294,400 14 14 1, 490, 735 No. YTD. No. YTD. Variances - - 1 1 Conditional Use - - 2 2 Rezoning - - - - Moving - - 1 1 Electric 17 17 17 17 Plumbing & Heating 27 27 13 13 Razing Permits Residential - - - - Commercial - - - - Total dwelling units in City after completion of all construction permitted to date 4, 384 Jeanette Shaner Building Department Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN JANUARY, 1990 8491 G. F. Juergens Const. 620 Thomas Avenue Addn. $ 22 , 000 8492 Jerome Koenig 907 Apgar Remodel $ 1,800 8493 Shakopee Valley Printing 5101 Valley Ind. Blvd. Alt. $ 10, 500 8494 Griggs Contracting 800 West 1st Avenue Alt. $ 1, 000 8495 Barthel Construction 405 C. R. 72 House $ 100, 000 L 3 B 1 Kubes 2nd 8496 Logeais Homes 1812 Ruby Circle House $ 55, 000 L 6 B 2 Heritage Place 2nd 8497 Void 8498 Randy Jones 1257 Marschall Road Alt. $ 2,700 8499 Davis Construction 1812 Granite Drive House $ 61, 000 L 17 B 2 Heritage Place 2nd 8500 Barthel Construction 1126 Town Square Addn. $ 907 , 000 8501 R. Johnson Construction 800 Valley Ind. Circle Alt. $ 9, 500 • 8502 Ronald G. Weinzierl 313 West 1st Avenue Sign $ 200 8503 Signs of Quality 421 East 1st Avenue Sign $ 500 8504 Gardner Brothers 1291 Sapphire Lane House $ 60, 400 L 1 B 5 Heritage Place 2nd 8505 Novak Fleck 1118 Minnesota Street House $ 60, 000 L 28 B 3 Meadows 1st 8506 Randy Jones 605 West 7th Avenue Remodel $ 2 , 800 /69 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Police Station Remodeling DATE: January 31, 1990 Introduction The budget amendment and the amount authorized by Council for the remodeling of the Police Station upstairs and a loft in the garage was $7,500. The costs processed through Finance for the remodeling so far total $11,685. 03 February, 1990 Clete Link 12831 Link Drive Shakopee , Minnesota 55379 Mr . Dennis Kraft City Administrator City Hall Shakopee , Minnesota 55379 Mr . Kraft : The Concerned Citizens For Fair Taxation began voicing its concerns with the city of Shakopee in April of 1989 regarding its past use of TIF, with the ultimate goal of finding some sort of resolution to some very obvious policy and administrative problems. It has been our hope that some policy changes on TIF could be instituted to address these areas of concern . Attached for you is a copy of a public statement we read at the last town hall meeting to the citizens of Shakopee . This statement you will re—call , was reviewed and agreed with by members of the city government prior to it becoming public statement . To date , no measureable action has been taken on these concerns and no major review of the city's TIF policy has been conducted. To further emphasize the need for change , we point out the situation we now have with Canterbury Downs. The city elected to have the Fiscal Disparities contribution for this district spread to the rest of the tax payers, rather than have it taken out of the district . Canterbury was late in the payment of their taxes this year , and perhaps may not have been able to do so had a deal on the sale not been in the making, but the taxpayers still contributed the fiscal disparities payment. The city does have the option of making a one time change on this selection , and we urge the city to do so as soon as possible . At the town hall meeting, we left the citizens with a feeling that we were all working together on this and that it was going to move along at a steady pace . It is not moving, and we feel a commitment to the citizens by virtue of our statement to get it moving again . We are looking forward to. hear from you soon on this. • Clete Link Chairman , CGFT cc : Mayor Laurent City Council Members The committee has been researching the administration , policies, and use of Tax Increment Financing in the City of Shakopee since early March of this year . We have taken a low profile approach to this issue , and have refrained from making premature statements, and rash decisions, prior to having a full understanding of the program, and its impact on local taxes. After experiencing some initial reluctance on the part of the city, and after meeting with them on several occassions to discuss what we were finding, they became very cooperative , and were of great assistance to us . One of the major problems with TIF today is that the city is operating with a policy that was put into place in the late 1970's, and it now needs changing for todays time and situations. We feel that we have been able to convince the city of this, and that they will be making changes soon . One step they already have taken that is a positive move was the change in their TIF policy where it limits the term of any projct to 3 years. Because there have been a number of projects committed to payment with the captured increments from the existing TIF districts, it is going to take some time for the city to clear up these areas. We are working with them to institute a policy that no new projects will be committed to these funds, and that the captured increments will be dedicated to pre—payment of debt , or payment to debt with the excess increments spread to the remaining taxing jurisdictions, whichever in the end works best for the community. It is hoped that this will cause decertification of the districts in total by 1994 rather than the year 2005 as is now projected. With todays market values, this will place an estimated $76 million in assesed value on the tax roles. What that involves in real dollars is that today with the $76 million , they are capturing about $4 million . The distribution of that money with todays rates is 55.80% to the School , 28.94% to the county, 12.03% to the city, and 3.23% all others. So as to not mislead anyone on this, it does not mean that in the case of the school and the city, that they will see all this as extra funds. As the local tax dollar increase , school and municipal state aid decreases. The exact ratio we have not been able to determine yet , and are working with the city and the state to try to find this out . There are still a number of issues that we are involved in with the city regarding TIF, and we continue to work with them to resolve those issues. Due to the time frame of this town meeting, we want to move on to other areas, but want to stress to you that this entire project with TIF is moving along very well , and with the full cooperation of your city government . We feel this is a real example of a joint effort by the government and the citizen in its effort to bring about change for the taxpayer , and is a good example of working with the citizens and not against them . TENTATIVE AGENDA February 6, 1990 Page -2- 13] Reports from Staff: a] Reconsider Retaining 1974 Fire Truck b] Purchase of Computer Equipment for Fire Department c] FMG Tsumura Developers Agreement d] 1990 Olympic Torch Run *e] Nomination to Energy & Transportation Committee *f] Nomination to Community Development Commission g] Public Works Renovation h] Contract with Municipal Ordinance Codifiers * i] Refund of Developers Deposit for Timber Trails j ] Municipal State Aid System k] Shakopee Bypass - Informational 1] Heritage Place 2nd Add'n. m] Shakopee Bypass - Letter of Understanding n] Shakopee Bypass - Paul Schmitz Property o] Award Bid on Front End Loader for Public Works p] Approve Hiring of A Police Officer q] Approval of Bills in Amount of $368,937. 28 r] Sale of Lot A and W 20' of Lot B, Block 30, ESP 14] Resolutions and Ordinances: a] Res. No. 3187 - Accept Report for Upgrading All Gravel Streets in Urban Shakopee *b] Res. No. 3186 - Receiving Report & Setting Hearing on Valley Industrial Blvd. No. , Project 1990-7 *c] Res. No. 3195 - Authorizing Condemnation Proceedings of the Depot d] Res. No. 3194 - Accepting Report on Bluff Avenue Improve- ments e] Res. No. 3181 - Amending the Fee Schedule - (See HRA agenda item #3) *f] Res. No. 3169 - Apportionment of Special Assessments for Heritage Place 2nd Addition *g] Res. No. 3180 - Amending 1990 Pay Plan *h] Ord. No. 288 - Amending Sec. 11. 25 of City Code 15] Other Business: a] Qa€6.2.a., :ca,fr____ztiiA._ b] c] 16] Adjourn to Tuesday, February 20, 1990 at 7: 00 P.M. Dennis R. Kraft City Administrator TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 6, 1990 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9] Approval of Minutes of January 8th and 16th, 1990. 10] Communications: a] Metropolitan Waste Control Comm. re: applicants for the General Advisory Committee to the Commission b] John Fredericksen, Independent School Dist. 717, re: Metro Council Southwest Corridor Study Report *c] Lou Van Hout, re: status of issues raised by Wm. Bigot *d] Terry Forbord re: resignation from Downtown Committee *e] Terry Forbord re: declination of appointment to CDC *f] Jim Stillman re: resignation from Ad Hoc Downtown Comm. *g] Robert Ziegler re: Shakopee Community Access Corp. h] David Brown re: insurance premium for aerators 11] Public Hearings - None 12] Boards and Commissions; Community Development Commission: *a] 1990 Star City Recertification - Res. No. 3184 *b] 1989 CDC Annual Report Energy and Transportation Committee: *c] 1989 Annual Report *d] Service Charge for Extra Service Coupons Mailed, Res. 3185 *e] Credits Issued for Refuse Service Not Received *f] 1990 Clean-up Day Program TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting February 6, 1990 1. Roll Call at 7 : 00 P.M. 2 . Approval of the January 2 , 1990 Meeting Minutes 3 . Rental Rehab Grant Program - Administrative Services Agreement 4 . 5th Avenue Project Request for Proposal 5. Jellystone Camp Resort Request for Assistance 6. Other Business a) b) 7 . Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL SESSION SHAKOPEE, MN JANUARY 2, 1990 Vice Chairman Zak called the meeting to order at 7: 30 p.m. with Comm. Vierling, Sweeney, Wampach and Clay present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Mayor Laurent, Julius A. Coller II, City Attorney; and Judith S. Cox, City Clerk. Wampach/Clay moved to approve the minutes of December 5, 1989. Motion carried unanimously. Wampach/Clay moved to nominate Gloria Vierling as Chairman of the Housing and Redevelopment Authority. Motion carried unanimously. Clay/Wampach moved to nominate Comm. Zak as Vice Chairman of the Housing and Redevelopment Authority. Motion carried unanimously. Zak/Wampach moved to nominate Steve Clay as Secretary/Treasurer for the Housing and Redevelopment Authority. Scott/Wampach moved to close nominations. Motion carried unanimously. Barry Stock reviewed the rental rehab grant program. The program would allow owners of residential units some financing assistance to repair their units. Mr. Vander Griend is the owner of a 24 unit apartment complex in Shakopee which was recently inspected by the Housing Enforcement officer with estimates for repairs in excess of $25, 000. He is asking assistance from the City to apply for the MHFA rehab grant program. Clay/Zak moved to direct the appropriate City official to contact the Carver County HRA and/or the Dakota County HRA to determine if an agreement for the administration of the MHFA programs in Shakopee can be negotiated and report the findings back to the Shakopee HRA. Motion carried unanimously. Wampach/Zak moved to notify Mr. Vander Griend of the Shakopee HRA's position on this issue. Motion carried unanimously. Zak/Wampach moved to adjourn. Motion carried unanimously. Meeting adjourned at 7: 50 p.m. Dennis Kraft City Administrator Carol Schultz Recording Secretary MEMO TO: Dennis R. Kraft, Executive Director, Shakopee HRA FROM: Barry A. Stock, Assistant Administrator RE: Rental Rehab Grant Program - Administrative Services Agreement - Resolution No. 3181 DATE: January 30, 1990 INTRODUCTION: On January 2 , 1990 the Shakopee HRA directed staff to contact the Carver County HRA and/or the Dakota County HRA to determine if an agreement for the administration of the MHFA programs in Shakopee could be negotiated. Staff has successfully reached an agreement with the Carver County HRA to administer the program in Shakopee. BACKGROUND: In 1989 the City of Shakopee initiated a rental code enforcement program. With the implementation of the program, many residential rental units have been inspected. There have been a number of serious code deficiencies identified through the inspection program. The cost incurred by the owners of the properties to bring the buildings into compliance in many cases have been exceptional. Currently there are a number of programs available through the Minnesota Home Finance Agency that would provide financial assistance to eligible applicants. Most notably, the Rental Rehab Grant Program. A summary of the Rental Rehab Grant Program is shown in attachment #1. Staff has contacted the Carver County HRA to determine if they would provide administrative assistance in reviewing and processing Rental Rehab Grant Program applications on behalf of the City of Shakopee. The Carver County HRA does have appropriate staff levels to assist the City of Shakopee in this program. Additionally, the Carver County HRA has been working with the MHFA programs for the past several years. Shown in attachment #2 is an administrative services cooperation agreement between the Shakopee HRA and the Carver County HRA which specifies the duties and responsibilities of the parties involved. Note that in consideration of the services provided by the Carver County HRA, the Shakopee HRA will be responsible for paying a base fee in the amount of $150 . 00 per application plus an additional $35. 00 per unit for dwellings in excess of four units. Carver County HRA has agreed to collect any administrative fee which we would like to pass on to the prospective applicants. Staff is recommending that the HRA adopt a sliding application fee for prospective applicants in Shakopee. The proposed application fee would require the applicant to cover approximately 50% of our actual cost. Shown below is an illustration of the proposed application fee schedule. Application Fee Actual Cost To HRA 1 - 4 units $ 75. 00 1 - 4 units $150.00 5 - 8 units $150. 00 5 - 8 units $185 - $290 9 - 16 units $300.00 9 - 16 units $325 - $570 17 - 24 units $450.00 17- 24 units $605 - $850 25 units/or more $500. 00 plus Over 25 units $885 plus $20 for each unit in excess $35 for each unit in of 25 units. excess of 25 units. Staff is proposing that the HRA pick up a portion of the cost of the programs since the applicants will also be responsible for submitting a $200. 00 application fee to the MHFA. Additionally, staff feels that the cost incurred by the HRA are minimal when one considers the benefits incurred by the tenants residing in the apartment complexes and the overall improvement in tax base as a result of the program. Staff is recommending that the appropriate City officials be authorized to enter into the administrative services cooperation agreement with the Carver County HRA. Staff is also recommending that the City Council approve Resolution #3181 adopting the sliding application fee schedule as proposed. ALTERNATIVES: 1. Authorize the appropriate City officials to enter into the administrative services cooperation agreement between the Carver County HRA and the Shakopee HRA. 2. Move to adopt the sliding application fee schedule as proposed. 3. Do not enter into the administrative services cooperation agreement with the Carver County HRA. 4 . Adopt an amended application fee schedule. 5. Table action pending further information from staff. STAFF RECOMMENDATION: Shakopee HRA - Staff recommends alternative #1. Shakopee City Council - Staff recommends alternative #2 . ACTION REOUESTED: Shakopee HRA - Move to authorize the appropriate officials to enter into the administrative services cooperative agreement between the Shakopee HRA and Carver County HRA. Shakopee City Council - Offer Resolution No. 3181 amending Resolution No. 3160 adopting the 1990 fee schedule, adding an application fee schedule for participants applying for Rental Rehab Grant Program assistance and move its adoption. RESOLUTION NO. 3181 A RESOLUTION AMENDING RESOLUTION NO. 3160 ADOPTING THE 1990 FEE SCHEDULE PROVIDING FOR THE COLLECTION OF A FEE IN CONJUNCTION WITH PROCESSING MINNESOTA HOME FINANCE AGENCY RENTAL REHAB GRANT APPLICATIONS WHEREAS, the Shakopee City Council passed Resolution No. 3160 adopting the 1990 Fee Schedule and; WHEREAS, the present fee schedule does not specify a fee for processing MHFA Rental Rehab Grant Program applications and; WHEREAS, the Shakopee City Council finds it desirous to provide Shakopee residents with the opportunity to apply for financial assistance from the MHFA to improve and protect the health, life, safety and welfare of building occupants. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota that Resolution No. 3160 adopting the 1990 fee schedule is hereby amended by adding the following application fees to process MHFA Rental Rehab Grant Program applications. 4 units - $ 75. 00 5 - 8 units - $150. 00 9 - 16 units - $300. 00 17 - 24 units - $450. 00 25 or more - $500. 00 plus $20 for each unit in excess of 25 units Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of 1990 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990 . City Attorney ATTACHMENT # 1 RENTAL REHAB GRANT PROGRAM SUMMARY Scope The Minnesota Home Finance Agency (MHFA) Rental Rehab Grant Program shall provide grants to rehabilitate privately owned residential rental property. Grant funds for rehabilitation are provided in the form of an assumable, deferred payment, interest free loan. 10% of the loan shall be forgiven each year for 10 years until the loan is totally forgiven. Grants may not exceed 50% of the total rehabilitation costs and must be matched by the property owner. Owners may receive a maximum of $5, 000 per unit in grant dollars. The Shakopee Housing and Redevelopment Authority (HRA) shall provide technical assistance to potential program applicants in preparing grant applications. The HRA will also provide local administration of any approved applications. Program Service Area The Rental Rehabilitation Grant Program shall be made available to all eligible applicants owning property within the Shakopee City limits. Administration Fees Program applicants will be required to pay a $200 application fee to the Minnesota Home finance Agency. MHFA Program Qualifications 1. The property must be rental, for residential use and contain primarily two bedroom or larger units. 2 . The property must have one or more substandard conditions as defined by the local or state building code or not meet Section 8 Housing Quality Standards. 3 . The property must be located in a neighborhood where the median income does not exceed 80% of the median income for the area. 4 . Generally only buildings with five or more units are eligible. 5. Proposed improvements must meet State Code and be in compliance with the Minnesota Energy Efficiency Standards for rental residences. I Attachment #2 ADMINISTRATIVE SERVICES COOPERATION AGREEMENT THIS AGREEMENT is entered into this day of , 199_ by and between the Carver County Housing and redevelopment authority and the Housing and Redevelopment Authority in and for the City of Shakopee, hereinafter called the Shakopee HRA. WHEREAS, as provided in MSA 462.445 Subdivision 5, two authorities may join or cooperate with one another in the exercise of any or all of their powers with regard to housing projects located within their areas of operation; NOW, THEREFORE, EACH OF THE PARTIES HERETO DO HEREBY AGREE AS FOLLOWS: A. Declaration of Need: The Shakopee HRA has indicated a desire to participate in the financing programs available through the Minnesota Housing Finance Agency, with the understanding that the Carver County HRA would assist in the administration of the program. B. Responsibilities: The Carver County HRA and the Shakopee HRA will jointly administer the Program with cooperation from the City of Shakopee Building Department. The Shakopee Building Department will provide staffing and perform initial inspection services and work write ups for eligible projects as directed by the Carver County HRA. The Shakopee Building Department will also perform environmental review services for projects as needed. The Carver County HRA shall collect administrative fees as designated on behalf of the Shakopee HRA and remit fees collected on a monthly basis to the Shakopee HRA. The Carver County HRA shall be responsible for processing all applications for MHFA assistance including but not limited to the following: Determination of participant eligibility, work write ups, application completion and submittance, occupant displacement and administration of Section 8 vouchers. C. Payment for Services: In consideration of services provided by the Carver County HRA the Shakopee HRA agrees to pay a base fee of $150. 00 per application plus an additional $35. 00 per unit for dwellings in excess of four units. The Carver County HRA agrees to provide monthly statements of outstanding payments due, itemizing fees for each grant of which administrative services have been provided. D. Limitations on Agreement: This Agreement, except as provided herein, in no way limits the exercising of powers of either Authority within its jurisdiction. E. Minnesota Law to Govern: This Agreement shall be effective as of February 15, 1990, and shall continue in effect until action by either party is taken to terminate the agreement. The agreement will be terminated 30-days after written notification of such action to the other party. • MEMO TO: Dennis R. Kraft, Executive Director, Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: 5th Avenue Project Request for Proposals DATE: January 26, 1990 INTRODUCTION: At the request of City Council, staff prepared and solicited request for proposals for the development of vacant property located on 5th Avenue between Spencer and Market Streets. Staff has also included in the specifications the vacant property to the east of Market Street. (See attachment #1) One development proposal was submitted for the project. Staff would like the HRA and City Council to discuss the merits of the development proposal and determine an appropriate course of action. BACKGROUND: Last spring the City of Shakopee received a petition for street improvements to 5th Avenue between Spencer and Market Streets. The portion of 5th Avenue to be improved was not dedicated right-of- way and was privately owned. Upon completing a feasibility study of the project, it was determined that due to the irregular shaped parcels in the project area, the potential for proving benefit for associated improvement costs was significantly reduced. Therefore, the City Council subsequently directed staff to determine if it would be possible for the Shakopee HRA to acquire the property for development purposes. Upon discussing the project with several developers, it became apparent that there was interest in developing the property providing that the Shakopee HRA assisted in acquiring said property. Staff subsequently prepared a set of proposal specifications for the development of the property in question. Since there is property immediately to the east which was also vacant and undeveloped, staff included this area in the proposal specifications in an attempt to determine if developers might be interested in pursuing a larger development project which would ultimately reduce overall project costs. Prior to publishing a public notice soliciting proposals for this project, all affected property owners were notified of the City' s intentions. (See attachment #2) The deadline for submitting proposals was December 22 , 1989 . Mr. Clete Link submitted the only proposal in response to our request for proposal notice. Mr. Link is a reputable local builder and developer with approximately 38 years of residential development experience. Mr. Link is proposing to create a development company comprised of himself, Jane DuBois and Steve Hentges to develop all the property specified in Option Area A and B in accordance with the preliminary site concept plan submitted with the proposal. The developer is proposing to construct 40 single family units (Ave. value $80, 000) and 25 Senior single family units (Ave. value $70, 000 per unit) . Additionally, the developer is proposing to construct 41 senior townhomes (Ave. value $65, 000 per unit) . The developer is proposing to develop the project in phases and would like to proceed with the development under the provisions set forth in the Planned Unit Development Section of the City's Zoning Ordinance. Development Parameters 1. The developer agrees to construct under the provisions set forth in the Planned Unit Development Section of the Zoning Ordinance, 40 single family units, 25 senior single family units and 41 senior townhome units. 2. Building construction will be completed over a three year period. 3 . The HRA and/or City will be responsible for acquiring all property in Option Area A and B. 4. Mr. Link will reimburse the City and/or HRA $12 , 500 per acre for the property acquired. 5. Mr. Link will design and construct all necessary public improvements as indicated in the site concept plan, at his expense, pursuant to City design standards, post the appropriate performance bond and enter into a developers agreement with the City for said construction. 6. The developer will pay the appropriate park dedication fees. 7. The developer will enter into a developers agreement with the City outlining the development plan and conditions of said development. The developer will post a performance bond or letter of credit in an amount equal to the projected acquisition costs. Cost Implications Staff has attempted to analyze the City (HRA) cost of proceeding with the outlined development plan. The estimated costs can be broken down as follows: Expenses 1. Appraisal Fees $ 10, 000. 00 2 . Property Acquisition Vacant Parcels (8.76 ac) $114, 000. 00 Occupied Parcels (4 .07 ac) $260, 000. 00 Shakopee HRA (1. 65 ac) - 3 . Admin/Legal/Engineering $ 30, 000. 00 4 . Contingency $ 40, 000. 00 $444, 000. 00 Fees incurred by the developer and collected by the City are projected to be as follows: Revenues 1. Land Acquisition (14.48 ac) $ 181, 000. 00 2. Building Permit Fees - ($250 unit) $ 26, 500. 00 3 . Park Dedication Fees - ($200 unit) 1_21, 200. 00 $228, 700. 00 Net Cost to City $215, 300. 00 From the analysis it is obvious that to proceed with the proposal as suggested the City (HRA) would incur significant expense. However if we take into consideration the property tax dollars generated from the property as it is presently configured and compare that to the new tax base that could be developed, the cost to the City is diminished over the long term. At the present time, the property in question generates approximately $4,800. 00 net tax dollars. Approximately $575. 00 of which is payable to the City. If the development project proceeds as proposed the estimated new net tax dollars generated would equate to approximately $74, 200. 00 of which approximately $9, 646. 00 would be payable to the City. If we use the projected estimates, the payback period for the City is essentially 22 . 3 years. SUMMARY Council must decide whether or not the long term benefits of the proposal outweigh the cost implications. The HRA reserve fund could be used as a funding source for this project. There is approximately $215, 000 in the fund at this time. Prior to proceeding with a recommendation, staff would like to solicit general comments from the Council and HRA on the merits of the concept plan. If the HRA is in agreement with the general concept, staff would like HRA approval to solicit assistance from an appraiser to more accurately define the project scope and cost estimates. There is funding designated and budgeted in the HRA budget for professional service assistance of this type. ALTERNATIVES: 1. Direct staff to proceed in obtaining an appraiser to more accurately define the project scope and cost estimates. 2 . Table action pending further information from staff. 3 . Reject the development proposal as submitted. 4 . Re-open the request for proposal process. STAFF RECOMMENDATION: Staff recommends alternative #l. ACTION REQUESTED: Move to direct staff to proceed in obtaining an appraiser to more accurately define the project scope and cost estimates. Attachment 1 ,,r F S G U RE #$ 30 � -4'73 frA Li , _ 1(DI ! ::/44: 71i lr 1 Ei . 7 _ II i . rn A u m a t i 1 I 111 011 10 0 0. , i s s a i ?i -3 MI i -I 00 II .1111111 I . .;. ! o Ulna j ' { ' j ...... \Ill* 5 I ' ,I r40 1 i o 1 = 1 --v - I 3 ! . MI vi i CP 1 77 -E.1 ! ...................... . 11 I, NO - ; :\. ------------ Z C • r- i i / 1 . t l y.a -_. — ` 1'' i1 -` • Attachment #2 November 29, 1989 Dear Shakopee Resident: In October, the Shakopee City Council directed City staff to solicit proposals from developers to develop the residential property as shown in attachment #1. City Council and staff believe that the property in question is currently under-utilized and could be attractive for residential development. The purpose of this letter is to notify you of these recent developments even though no formal action has been taken by the City. The reason for soliciting proposals is twofold, first, to determine if there is any interest in developing this area as a whole. Second, to provide assistance to a developer in acquiring several parcels that can not be developed in their present configuration. If the City is successful in finding a developer interested in proceeding with the development of Option Area A or Option Area B, your input will be solicited prior to any formal action of the City Council as it relates to the request for proposal process. If you have any questions or would like to receive a copy of the request for proposal specifications, please feel free to contact myself or Dave Hutton at 445-3650. Sincerely, Barry A. Stock Assistant City Administrator MEMO TO: Dennis R. Kraft, Executive Director Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: Jellystone Camp Resort for Financial Assistance DATE: February 1, 1990 INTRODUCTION: On January 31, 1990 I received a correspondence from Mr. Wallace Bakken requesting that the Shakopee HRA consider reviving a portion of or creating a new development agreement for the Jellystone Campground Project. (Shakopee Valley Square Properties - TIF District #6) . Mr. Bakken is requesting this action as a method for him to receive a portion of the tax increment bonds that were originally sold for the project. (See attachment #1) BACKGROUND: In 1986 the Shakopee HRA entered into a developers agreement with Shakopee Square Properties for various improvements to the Shakopee Valley Square Properties (the developer) . The originally approved agreement included a motel expansion in the amount of $1.2 million, a restaurant with a minimum value of $440, 000 and a camping and recreation facility to be constructed with a value of $500, 000 or more. According to the developers agreement once all of these improvements were completed the HRA would then transmit $330, 000 to the developer to assist in the development of the property. In 1986, the Shakopee HRA sold $500, 000 in tax increment bonds to finance this project. On October 14, 1987 the Shakopee HRA amended the developers agreement between the Shakopee HRA and the Shakopee Valley Square properties. The amended agreement provided for the disbursement of $100, 000 to Mr. Bakken providing that he complete the Jellystone Park Campground by July 2, 1988 and provided that the campground would have a minimum market value of $855, 000. After several delays, the Shakopee HRA on November 15, 1988 terminated the agreement with the Shakopee Valley Square properties. When the HRA terminated Mr. Bakken's agreement in the fall of 1988, they indicated to him that he could contact the HRA for financial assistance when and if he had his financing in order. During the months of June and July, 1989 Mr. Bakken on two separate occasions appeared before the Shakopee HRA requesting their assistance in reactivating this tax increment project. Mr. Bakken's request was denied because his project did not meet the criteria as setforth in the City's Industrial Development Policy. At that time, the HRA directed staff to develop a Commercial/Retail Development Assistance Program. Mr. Bakken believed that this action was an indication that if he continued with his project he would possibly be eligible to receive assistance from the HRA. Today, Mr. Bakken has completed the majority of the elements of the amended (and later terminated) contract for private development. He is also under extreme pressure from lenders to satisfy his mortgage commitments. Mr. Bakken is therefore requesting the Shakopee HRA's assistance in reviving a portion of the old agreement or developing a new agreement which would provide the developer with funds in the amount of $100, 000. Staff has contacted our bond counsel to determine if the City of Shakopee could release $100, 000 in proceeds to Mr. Bakken for the improvements associated with this project. In the cpiniDn of bond counsel that the City could reinstate the development agreement as amended in 1987 or draft a new agreement and assessment and offer $100, 000 in proceeds to Mr. Bakken from the bonds that were originally sold in conjunction with this project. I have contacted the Scott County Assessor to determine the estimated tax on the improvements made to the Jellystone Campground. It is estimated at this time that the campground would generate approximately $17, 000 per year in tax increment revenue. Prior to the improvements made by Mr. Bakken, the property generated less then $2500 in tax revenue. The original bond issue for the Shakopee Valley Square' s property project was in the amount of $500, 000. In 1989 the City allocated approximately $300, 000 of these bonds to the Mebco Project. Therefore approximately $200, 000 of the bonds remain in escrow at this time. If the City does not allocate the remaining bond proceeds, they will be placed in debt service fund to pay off the original bonds sold. The tax increment district originally created for the Shakopee Valley Motel project is still in place. The district is a redevelopment district with a 25 year life. We are currently in the fourth year of receiving increment. Therefore, if the HRA wishes to transmit $100, 000 in bond proceeds to Mr. Bakken, it would essentially equate to an additional six years of tax increment collection based on current market value. Staff is recommending that the HRA approve Mr. Bakken's request and that the appropriate City officials be authorized to negotiate a developers agreement and an assessment agreement with Mr. Bakken to transmit the $100, 000 in tax increment assistance. ALTERNATIVES: 1. Authorize the appropriate City officials to negotiate a developers agreement and an assessment agreement with Mr. Bakken providing for $100, 000 in tax increment assistance for the Shakopee Valley Square Properties project. (TIF District #6) 2 . Deny Mr. Bakken's request for $100, 000 of tax increment assistance. 3 . Approve a lessor amount of tax increment assistance for the Jellystone Campground project and direct the appropriate City officials to prepare the appropriate documents. 4 . Table action on this issue pending further information from staff. ACTION REQUESTED: Authorize the appropriate City officials to negotiate a developers agreement and an assessment agreement with Mr. Bakken providing for $100, 000 in tax increment assistance for the Shakopee Valley Square Properties project. Attachment =1 ,J ellystcne Cem, 'escrt 1251 1st Ave _ Shakopee , 55373 n Barry Stock City :`ffices 129 First Avenue _ast Shakopee , TN 55379 Dear Barry Stock: I have continued to work within my tax encrement district tc meet the requirements of the City of Shakopee and the HRA for funding. I plan to make substantial improvements which were part cf our original tax increment financing agreement. The issue before the HRr. is not whether the Shakopee Valley Squat Project should receive tax increment financing, that question was long ago answered in the affirmative. The proper question is whether the developer has now complied with the contract provisions and met the requirements to qualify for tax increment financing, and I feel the answer is yes. I have secured financing through Investors Savings Bank and the tax increment funding will complete the project. I wish to begin negotiations with the City and/or HRA to revive a portion of the old agreement or reach a new agreement to secure funds from bonds already sold. The old agreement was for $100,000.00 of tax increment money. This project has already generated increased tax revenue fcr the city. The continued commitment of a long time resident will ensure the interests of the city are met. Tax increment financing - especially when the bonds have already been sold. - is a proper way for the city to assist redevelopment and to increase the tax base. Please place this matter on the City Councils agenda at your next meeting. I will appear and answer any questions you have regarding this proposal. "perply, 744/ Wallace Bakken OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 8, 1990 Councilmembers discussed what questions they would ask the three candidates to be interviewed for the position of Chief of Police. Mayor Laurent called the meeting to order at 1:20 p.m. with Councilmembers, Zak, Wampach, Vierling and Sweeney were present. Councilman Clay was absent. Also present were Dennis R. Kraft, City Administrator; Marilyn Remer, Personnel Coordinator; and Virgil Mears, Secretary of the Police Civil Service Commission. Sweeney/Vierling moved that the Mayor ask all the questions of the candidates being interviewed for Chief of Police. Motion carried unanimously. Council interviewed first candidate, Jim Chaffee, Public Safety Director for Chanhassen. Mayor Laurent recessed the meeting. Mayor Laurent re-convened the meeting at 2 : 03 P.M. Council interviewed Candidate #2, Tom Steininger, Assistant Chief of Police for the City of Austin. Mayor Laurent recessed the meeting. Mayor Laurent re-convened the meeting at 2 :47 P.M. Council interviewed Candidate # 3, Jim Franklin, West Hennepin Public Safety Director. Mayor Laurent thanked Virgil Mears and the Commission for the work they did in the hiring process so far. Discussion ensued regarding the Police Chief candidates and the process. Cncl. Zak stated he needs to see all information available in order to proceed and would like to go into closed session. Gloria Vierling questioned the time frame in Council ' s process to name a finalist. Dennis Kraft passed out additional information including: Ranking list of all eight finalists listed by candidate number (no names) Top Three Candidates #40 - Jim Franklin #70 - Jim Chaffee #60 - Tom Steininger Written summary of in-basket written examination as provided by the evaluator. Copy of the 1990 pay plan. The employment applications and resumes of the three candidates interviewed. Proceedings of the January 8, 1990 City Council Page -2- Jerry Wampach questioned the status of the absentee council member in regard to his voting on the finalist. Discussion continued on the criteria used by the Commission in the initial screening, practical experience vs high scores, profile, administrative chief with policy making expertise vs someone "off the street" with practical experience. Vierling/Zak moved to recess to executive session to discuss certain personnel matters and labor negotiations. Motion carried unanimously. Vierling/Zak moved to re-convene at 5: 40 p.m. Motion carried unanimously. Vierling/Sweeney moved that Council members rate candidates 1- 2-3 with one being the highest with 10 points, two - 5 points and three - 1 point and give results to Mayor/City Administrator in two days. Staff shall then perform a background check on the candidate that ranks first by a reference check with that candidate' s Mayor, Sheriff, City Administrator and Editor of the local newspaper. Motion carried unanimously. The Mayor briefly summarized the agenda for the January 16th worksession. Mayor Laurent adjourned the meeting to Tuesday, January 16, 1990 at 4:30P.M. {Meeting adjourned at 5:45 p.m. • ///.- Judith S. Cox City Clerk Marilyn Remer Personnel Coordinator Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA JANUARY 16, 1990 Mayor Gary Laurent called the meeting to order a 4 : 36 P.M. with Cncl . Zak, Wampach, Vierling, Clay, and Sweeney present. Also present were Dennis R. Kraft, City Administrator; Barry Stock, Asst. City Administrator; and Judith S . Cox, City Clerk. The Mayor asked if there were any additions to the agenda. Two items were added to the agenda and the agenda was accepted by the Mayor with the two additions. Sweeney/Zak moved that item 17m (Appointments to Boards and Commissions) be brought out of position on the agenda and discussed after item 2 . Motion carried unanimously. The City Clerk went over a few issues which needed to be addressed before Council could cast their first ballot for boards and commissions. If Council can cast their ballots before the 7 : 00 P.M. meeting, they can be tallied by the time the appointment process comes up on the agenda, thus saving some time. The City Clerk reported that an application had been received from Mr. Bill Harrison for the Cable Communications Advisory Commission, after Council made nominations. Vierling/Clay moved to dispense with the regulations on nominations and appointments to Boards and Commissions. Motion carried unanimously. Vierling/Clay moved to nominate Mr. Bill Harrison to the Cable Communications Advisory Commission. Motion carried unanimously. The City Clerk reported that an issue of conflict of interest has been raised regarding Jim Kephart, a nominee for the Shakopee Public Utilities Commission. Discussion followed. Clay/Vierling moved to table the appointment to the Shakopee Public Utilities Commission. Motion carried with Cncl .Wampach opposed. The City Clerk advised Council that Mr. John Roepke had submitted his resignation from the Police Civil Service Commission and that the ballots have been prepared to include filling this vacancy. The City Clerk reviewed a couple of issues involving the appointment to the Community Youth Building Committee and suggested that Council may wish to delay making appointments to this Committee at this time. Vierling/Zak moved to take no action regarding the Community Youth Building Committee or appointments to the Committee at this time. Motion carried unanimously. Discussion followed. Proceedings of the January 16, 1990 Shakopee City Council Page -2- Vierling/Clay moved to reconsider the motion to take no action regarding the Community Youth Building Committee and appointments. Motion carried unanimously. Vierling/Clay moved to table discussion on the Community Youth Building Committee and appointments. Motion carried unanimously. Councilmembers voted on paper ballots for expiring positions on city boards and commissions. A Council worksession followed with Mayor Laurent leading discussion on Council meeting procedures, working relationships, and other related items. Mayor Laurent announced a seven minute recess at 6: 53 P.M. Mayor Laurent reconvened the City Council meeting at 7: 00 p.m. Mayor Laurent read the City's Non-Discrimination Policy. Liaison reports were given by Councilmembers. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Wampach/Vierling moved to approve the consent business. Motion carried unanimously. Wampach/Vierling moved that the minutes of January 2, 1990 be expanded to include the names of the finalists for Chief of Police. (Motion approved under consent business. ) Wampach/Vierling moved to approve the minutes of January 2, 1990, as corrected. (Motion approved under consent business) . Wampach/Vierling moved to receive and file the correspondence dated December 14, 1989 from Steve Rose, Mn DNR regarding the progress on obtaining an easement across the Sweeney property for the Minnesota Valley Trail. (Motion approved under consent business) . Dennis Kraft said he sent a letter to Mr. Stans informing him that a committee has been formed to work with him on his offer to donate his building to the City. Mr. Kraft explained that the letter from Representative Kelso incudes an explanation from the Ass't Director of the Local Government Services Division of the Department of Revenue relative to the establishment of a base year for valuation purposes for the distribution of homestead aid and agricultural credit. Beginning in 1990, the homestead and Ag credit will be calculated differently Proceedings of the January 16, 1990 Shakopee City Council Page -3- and 1989 will be the year from which all future adjustments will be determined. This will be a benefit to Shakopee since 1989 was a year when taxes in Shakopee were high. Vierling/Wampach moved to accept the resignation with regrets of John Roepke from the Pclice Commission. Motion carried unanimously. Wampach/Vierling moved to designate Gary Laurent as the City delegate to the Association of Metropolitan Municipalities and Gloria Vierling as the alternate delegate. (Motion approved under consent business) . Wampach/Vierling moved to approve the 1990 annual dues to the Association of Metropolitan Municipalities in the amount of $2 , 314 . 00 (Motion approved under consent business) . Mayor Laurent opened the public hearing on the modification of the City' s Redevelopment Plan for Mn. River Valley Redevelopment Project No. 1; on establishment of TIF District No. 9 ; and on adopting a financing plan for the proposed TIF District No. 9 , Resolution No. 3177 . Barry Stock reviewed the FMG Tax Increment Project. He said the City will not have to sell bonds because it is a pay as you go plan. Cncl. Sweeney had a question as to whether or not there would be any special assessments. Barry Stock said there will be none. Hearing no other comments from Council and audience the Mayor closed the public hearing. Zak/Wampach offered Resolution No. 3177 , A Resolution Approving Modification of Redevelopment Plan for Minnesota River Valley Redevelopment Project #1, establishing tax Increment Financing District #9 located within Redevelopment Project #1, and approving and adopting a tax increment financing plan related thereto, and moved its adoption. Motion carried unanimously. Mayor Laurent opened the public hearing on proposed improvements to Lewis Street between 4th and 10th Avenues and to Sommerville St. between Shakopee Avenue and 10th Avenue. David Hutton reviewed the feasibility report prepared for Lewis Street. The proposed improvements consist of reconstructing the entire Lewis Street from 4th to 10th Avenue as well as Sommerville street. He is recommending that they be constructed with a 36 feet width, as opposed to 44 feet, which will still provide for two lanes of driving and 2 lanes of parking. They will replace any sidewalks that need replacing on Lewis Street and will construct new sidewalks where they do not exist. He recommends replacing all sanitary sewers with new 8 and 10 inch PVC sewer pipe. Storm sewers will be added as needed. There will be no proposed storm Proceedings of the January 16, 1990 Shakopee City Council Page -4- sewers for Sommerville at this time. He reviewed the cost estimates for the construction. Total construction is approximately $634 , 000. The City's policy is the abutting property owners will pay for 25% of the street reconstruction costs. The new sidewalks proposed will be assessed 100% to abutting property owners. The storm sewers will be funded out of the stcrm sewer utility fund and will not be assessed. Any watermain work will be paid by SPUC and will not be assessed. The total assessment cost will be $95, 175. 00. There was some concern from the councilmembers on the proposed 36 foot width of the roads. Mayor Laurent opened the public hearing to the audience. John Lindmeyer, representing his father, who lives on the corner of east Shakopee and Sommerville, said he is opposed to narrowing the street and is opposed to adding sidewalks because people will not use them. Donald Trutnau, 917 Sommerville, said he is opposed to narrowing the streets and what it may do to the existing trees. Anthony Berens, 911 Lewis St, said the sewer was put in, in 1956 . He was interested in the grading of the street and if it would be the same as it is now. The City Engineer replied that they will try to leave the grade as it is now. Eugene Selsvold, 939 Sommerville, said he does not see the need for sidewalks and is against them. Bob Rademacher, 809 Lewis, said he is against the narrowing of streets. Cncl. Zak asked what the costs would be without sidewalks and what the costs would be on a 44 foot road as opposed to 36 foot road. Darlene Schesso, 929 Sommerville, said she is also against sidewalks. Bruce LaBarge, 736 S Lewis, said he does not understand the assessment policy and how this road was selected for reconstruction. The City Engineer said their assessment would be spread out over a period of 10 years. Terry Klinger, 136 E 6th Avenue, said he would like to see some consistency in the City regarding sidewalks. He also said if the project cannot be done by winter then the City should wait until next spring. Joe Sand, 914 Lewis Street, said he thinks the street should stay as it is and no sidewalks be constructed. Proceedings of the January 16, 1990 Shakopee City Council Page -5- Hearing no other comments from the audience the Mayor closed the public hearing. Cncl. Wampach asked if all the orangeberg will be replaced by PVC pipe. The City Engineer said they will replace it in the street and will recommend the property owners replace it from the property line to the house. Cncl. Vierling said she also feels that if a project cannot be completed by fall then it should wait until next year. Cncl. Zak had a concern on the 36 foot wide street and the fact that the overwhelming majority are for the 44 foot width. Sweeney/Wampach offered Resolution No. 3176, A Resolution Ordering the Improvement and the Preparation of Plans and Specifications for Lewis Street Between 4th Avenue and 10th Avenue and Sommerville Street Between Shakopee Avenue and 10th Avenue, Project No. 1990- 5 and moved its adoption. Motion carried unanimously. Zak/Sweeney moved to retain the 44 foot wide streets and drop the 36 foot designator for the streets in this project. Motion carried unanimously. Cncl. Wampach said he feels the sidewalks are not used properly, most people will use streets or yards. Sweeney/Zak moved to direct the City Engineer to design the project without sidewalks where they do not presently exist. Motion carried with Mayor Laurent opposed. Mayor Laurent called a 10 minute recess at 8 : 45 p.m. Mayor Laurent reconvened the City Council at 8 : 55 p.m. The City Planner reviewed the suggestion made by the Planning Commission Chairman regarding the organization of a committee to meet with the developers and discuss the projects before the developer goes before the Planning Commission. The Planning Commission feels that this process will save time for the developer and the City. Vierling/Wampach moved to accept the recommended changes to the Planning Department' s standard operating procedure as recommended by the Planning Commission by adding a development review procedure. Motion carried unanimously. Vierling/Wampach offered Ordinance No. 287, 4th Series amending City Code Chapter 12 "Subdivision Regulations (Platting) " by changing Section 12 . 07 , Subdivision 5, Public Sites and Open Spaces, and moved its adoption. Motion carried unanimously. Proceedings of the January 16, 1990 Shakopee City Council Page -6- Vierling/Wampach offered Resolution No. 3178 , A Resolution of Appreciation to Douglas K. Wise, and moved for its adoption. Motion carried unanimously. Clay/Vierling offered Ordinance No. , 286, An Ordinance of the City of Shakopee, Minnesota, amending the Shakopee City Code, Chapter 2 , entitled "Administration and General Government" , by amending Subsection 2 . 55, Subdivision 2 , increasing the membership size of the Community Development Commission, and moved its adoption. Motion carried unanimously. Sweeney/Zak moved that the title of Planner II be changed to City Planner and the present title of Planner I be changed to Assistant City Planner. Motion carried unanimously. Vierling/Wampach moved to direct the appropriate City officials to advertise for the City Planner with a pay range of $28 , 833 - $38 , 444 annually. Motion carried unanimously. Clay/Vierling moved to increase the Planning Intern' s wage rate from $6. 24 per hour to $8 . 24 per hour until such time that the City Planner position is filled. Vierling/Clay moved to amend the motion by making it effective January 29 , 1990. Motion carried unanimously Motion carried unanimously on main motion as amended. Wampach/Vierling offered Resolution No. 3181, A Resolution Amending Resolution No. 3170 adopting the 1990 Pay Schedule for the officers and non-union employees of the City of SHakopee, Minnesota, and moved its adoption. Motion carried unanimously. The Finance Director reported that the water service for the bubble has been going through the water meter for the pool building for the past 10 years and that the lease agreement for the bubble provides that the City will not be responsible for any utilities. He stated that the bubble has agreed to install a water meter. Vierling/Zak moved that the bubble (hockey facility) be billed nothing for the past use of water which has been metered through the water meter for the pool building. Motion carried unanimously. Sweeney/Vierling moved to approve the interfund transfers as listed in the memo from Gregg Voxland dated January 9, 1990 (CC DOC #176) . Motion carried unanimously. Wampach/Sweeney moved to set the City Attorney retainer for $2 , 591. 38 per month. Motion carried unanimously. Cncl . Vierling said she would like the attorney fees within the City to be analyzed. Proceedings of the January 16, 1990 Shakopee City Council Page -7- Wampach/Vierling moved to approve specifications and set the bid opening date for a skid steer loader for February 7, 1990 . (Motion approved under consent business) . Wampach/Vierling moved to authorize the purchase of a one tone 4x4 chassis cab from Grossman Chevrolet in the amount of $13 , 771 under the Hennepin County Purchasing contract and to authorize the purchase of 8-1/2 snow plow in the amount of $1, 936. 00 and a dump box in the amount of $5, 720. 00 from LaHass Manufacturing. (Motion approved under consent business) . Vierling/Wampach moved to authorize the purchase of a one ton four wheel drive pickup for the Fire Department from Grossman Chevrolet in the amount of $16, 095. 00 under the Hennepin County Purchasing Cooperative. Motion carried unanimously. Sweeney/Vierling moved to sell the Fire Department' s 1974 pickup that is replaced as a grass rig by the 1990 pickup purchase. Motion carried unanimously. Sweeney/Zak moved to approve the bills in the amount of $2, 036, 280. 46. Motion carried unanimously. Wampach/Vierling moved to authorize an honorarium of $200. 00 each be issued to Jack Erskine, Dennis Cusick and Earl Johnson, and authorize payment of $850. 00 to Jim Hill. (Motion approved under consent business) . Wampach/Vierling moved to authorize proper City officials to execute the maintenance contract with Associated Mechanical for $1, 996. 00, and the rate of $46. 80 per hour for all repair work completed on call plus parts for work done not in conjunction with normally scheduled maintenance checks, for the 1990 operational year. (Motion approved under consent business) . Wampach/Vierling moved to authorize the purchase of four (4) multiple channel radios (Motorola MT1000) from Motorola for $3 , 992 . 00 . (Motion approved under consent business) . The City Clerk reported on the votes cast by Councilmembers for appointments to boards and commissions. She also stated that appointments to the Shakopee Public Utilities Commission (SPUC) and to the Community Youth Building Committee would not be made at this time. Planning Commission (three openings) : N. Christensen - Wampach, Laurent, Sweeney D. Czaja - Zak, Clay, Sweeney T. Forbord - Laurent, Clay T. Joos - Zak, Wampach, Vierling, Clay, Sweeney Proceedings of the January 16, 1990 Shakopee City Council Page -8- W. Mars - None M. Pennington - Vierling H.R. Spurrier - Zak, Wampach, Laurent, Vierling S. Stolarcek - None Mr. Joos and Mr. Spurrier received five and four votes respectively. A second ballot will be necessary to break the tie vote of 3 and 3 between Ms. Christensen and Mr. Czaja. Community Development Commission (three openings) : J. Case - Zak, Sweeney T. Forbord - Zak, Wampach, Vierling, Sweeney T. Joos - Wampach, Laurent, Clay W. Mars - Laurent, Vierling, Clay, Sweeney M. Miller - Zak, Wampach, Laurent, Vierling, Clay Mr. Miller, Mr. Forbord and Mr. Mars received five, four and four votes respectively. Cable Communications Advisory Commission (two openings) : J. Bastyr - Wampach, Laurent, Vierling, Clay, Sweeney L. Davis - Zak, Sweeney B. Harrison - Zak, Wampach, Laurent, Vierling, Clay Mr. Bastyr and Mr. Harrison each received five votes. Police Civil Service Commission (two openings) : T. Born - None R. Mulcrone - Zak, Wampach, Laurent, Vierling, Clay, Sweeney G. Scott - Zak, Wampach M. Spagnolo - Laurent, Vierling, Clay, Sweeney Mr. Mulcrone and Ms. Spagnolo received six and four votes respectively. A second ballot was cast to break the tie votes for Ms. Christensen and Mr. Czaja for the Planning COmmission. N. Christensen - Wampach, Laurent, Vierling, Sweeney D. Czaja - Zak, Clay Ms. Christensen received four of the six votes cast, which is a majority. Zak/Wampach moved to appoint Terry Joos and H. R. Spurrier to the Planning Commission/Board of Adjustments and Appeals for a four year term expiring January 31, 1994 . Motion carried unanimously. Wampach/Clay moved to appoint Nancy Christensen to the Planning Commission/Board of Adjustments and Appeals to fill the unexpired Proceedings of the January 16, 1990 Shakopee City Council Page -9- term of Clifford Stafford expiring January 31, 1992 . Motion carried unanimously. Zak/Wampach moved to appoint Mark Miller and William Mars to the Community Development Commission for three year terms expiring January 31, 1993 . Motion carried unanimously. Wampach/Sweeney moved to appoint Terry Forbord to the Community Development Commission to fill the unexpired term of Al Furrie expiring January 31, 1992 . Motion carried unanimously. Vierling/Clay moved to appoint Eldon Reinke and Judith Case to the Energy and Transportation Committee for three year terms expiring January 31, 1993 . Motion carried unanimously. Sweeney/Vierling moved to appoint Susan Stolarcek to the Energy and Transportation Committee to fill the unexpired term of James Moline expiring January 31, 1992 . Motion carried unanimously. Clay/Vierling moved to appoint James Bastyr and Bill Harrison to the Cable Communication Advisory Commission for three year terms expiring January 31, 1993 . Motion carried unanimously. Clay/Vierling moved to appoint Dale Dahlke to the Housing Advisory and Appeals Board for three year term expiring January 31, 1993 . Motion carried unanimously. Vierling/Wampach moved to appoint Dale Dahlke to the Building Code Board of Adjustments and Appeals for three year terms expiring January 31, 1993 . Zak/Wampach moved to appoint Richard Mulcrone to the Police Civil Service Commission for a three year term expiring January 31, 1993 . Motion carried unanimously. Clay/Vierling moved to appoint Laura Wermerskirchen to Shakopee Community Recreation Board for a two year term expiring January 31, 1992 . Motion carried unanimously. Vierling/Wampach moved to appoint Marcia Spagnolo to the Police Civil Service Commission to fill the unexpired term of John Roepke expiring January 31, 1992 . Motion carried unanimously. Wampach/Vierling moved to direct the appropriate City officials to execute an agreement with Orr-Schelen-Mayeron and Assoc. , Inc. , to perform engineering services associated with the Adams Street, Project No. 1990-3 for a "not-to-exceed" fee of $14 , 000 . 00 . (Motion approved under consent business) . Wampach/Vierling moved to direct the appropriate City officials to execute an agreement with McCombs Frank Roos Associates, Inc. to provide engineering services associated with the Vierling Drive Proceedings of the January 16, 1990 Shakopee City Council Page -10- Watermain, Project No. 1990-2 , for a lump sum fee of $10, 300 . 00 (Motion approved under consent business) . Vierling/Zak moved to authorize staff to spend up to $4 , 000 . 00 to remodel the Public Work' s office to come out of the Contingency Fund. Motion carried unanimously. The City Engineer reviewed the Tahpah Park Lights Proposal. George Muenchow addressed the Council on the issues that were raised at the last City Council meeting. The Shakopee Jaycees and Softball Association have all contributed money for the lighting system. There will be no cost to the City on the installation of the lights. Baseball games should be done by 11: 00 p.m. and lighting turned off. Wampach/Vierling moved to direct staff to execute the appropriate agreements as approved by the City Attorney, with the Shakopee Jaycees, Shakopee Rotary and Softball Association for the installation of lights on several fields in Tahpah Park. Motion carried unanimously. Wampach/Vierling moved to direct staff to advertise for bids on the installation of lights on several fields in Tahpah Park. Motion carried unanimously. Wampach/Zak moved to direct the appropriate City officials to execute Supplementa:_ Agreement No. 3 with Howard Needles Tammen and Bergendoff, Inc. for the T.H. 169 Bridge and Minibypass Project for a total amount of $3 , 441. 00 for the purpose of designing a parking lot and driveway adjacent to the DNR Trail access. Motion carried unanimously. Wampach/Vierling moved to approve partial pay estimate No. 6 for the amount of $30, 813 . 51 to Barbarossa and Sons, Inc. , 1100 93rd Avenue, Osseo, MN 55369 . (Motion approved under consent business) . The City Engineer reported that the MN Department of Natural Resources (DNR) is removing the Mill Pond from the designated trout stream list and that this will save the City approximately $371, 000 . 00 for mitigation elements associated with the trout stream that are now no longer required. The mitigation elements were originally required in conjunction with Upper Valley Drainage Storm Sewer Project. Wampach/Vierling moved to offered Resolution No. 3179 , A Resolution Accepting Work on Market Street and Various Alleys, Project No. 1988-6, and moved for its adoption. (Motion approved under consent business) . Wampach/Vierling moved to direct the appropriate City officials to make final payment to S.M. Hentges & Sons, Inc. , P.O. Box 212 , Shakopee, MN 55379 in the amount of $1, 500 . 00 . (Motion approved under consent business) . Proceedings of the January 16, 1990 Shakopee City Council Page -11- Wampach/Vierling offered Resolution No. 3174 , A Resolution of Appreciation to Dolores M. Lebens for Outstanding and Dedicated Service Over and Beyond the Call of Duty as a Member of the Shakopee City Council and Later as Mayor of the City of Shakopee, and moved its adoption. Mayor Laurent read the resolution. Motion carried unanimously. Wampach/Vierling offered Resolution No. 3175, A Resolution of Appreciation to Gary E. Scott for His Unselfish Services to the People of Shakopee and His Solicitude for his Constituents During the time he was a Member of the Shakopee City Council, and moved its adoption. Mayor Laurent read the resolution. Motion carried unanimously. Vierling/Zak offered Resolution No. 3182 , A Resolution Encouraging Cooperation Between Various Governmental Entities in Northern Scott County and moved its adoption. Motion carried unanimously. Zak/Clay moved that Resolution No. 3182 , be signed by all councilmembers. Motion carried unanimously. Clay/Vierling moved to accept the resignation of Gary L. Laurent from the Downtown Committee with regrets. Motion carried unanimously. Discussion ensued on the decision made by MnDOT to not buy Mr. Schmitt' s property due to the 101 bypass that will create a noise nuisance for Mr. Schmitt. Dave Hutton said that MnDOT is now requesting a variance from the PCA to let them exceed the 60 decibels of noise that is allowed. He said MnDOT does not purchase property for noise problems. Consensus of the Council was to see what can be done to help Mr. Schmitt out with this problem. Sweeney/Zak moved to have staff write a letter to the PCA opposing the granting of a variance to MnDOT and expressing the Council ' s concern on what is going on. Motion carried unanimously. Discussion ensued on whether or not the Council will continue to support the Community Recreation Department. Consensus of the Council was to continue to support them to the best of their ability. The extent of financial support will be determined at budget time. Consensus of the Council was to meet on January 31, 1990 at 5 : 00 p.m. to continue the worksession on meeting procedures, working relationships and other related items. Mayor Laurent called a recess for an Executive Session to discuss union negotiations. Mayor Laurent reconvened to City Council. Proceedings of the January 16, 1990 Shakopee City Council Page -12- Mayor Laurent adjourned the meeting to January 31, 1990 at 5: 00 p.m. Meeting adjourned at 11:30 p.m. 14- -� . may, Ju dkLith S. Cox C,i y Clerk Carol Schultz Recording Secretary /D• om Metropolitan Waste Control Commission Mears Park Centre. 230 East Fifth Street, St. Paul. Minnesota 55101 612 222-8423 January 25 , 1989 To Elected Municipal Government Representatives: The Metropolitan Waste Control (MWCC) is seeking applicants for the General Advisory Committee to the Commission which was authorized by the MWCC in December 1989 . We are seeking eight • members who are elected municipal government representatives, one member from each MWCC precinct. We are contacting your city/township to inform you of the formation of this advisory committee. If you or someone from your elected body wish to apply please submit the enclosed application. • An informational sheet explaining the duties of the advisory committee, and a map indicating MWCC Precincts are enclosed. Applications are to be submitted by March 15 , 1990 to: Metropolitan Waste Control Commission (6th Floor) Attn: Lurline Baker-Kent, Chair 230 East 5th Street St. Paul , MN 55101 If you need more information regarding this advisory committee, call Pauline Langsdorf (229-2102) . Equal Opportunity/Affirmative Action Employer Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 612 222-8423 METROPOLITAN WASTE CONTROL COMMISSION GENERAL ADVISORY COMMITTEE WHAT IT IS; HOW TO APPLY WHAT IS THE GENERAL ADVISORY COMMITTEE? This is a new committee designed to serve a function somewhat similar to the former Sewer Service Advisory Boards that existed metro-wide before legislation in 1987 did away with the six service areas to establish one sewer service area. The job of this advisory committee is to focus on the sewer service needs of the communities of the Twin Cities seven county metropolitan area and to advise the Metropolitan Waste Control Commission (MWCC) on issues related to these needs. This new advisory committee will be formed in the spring of 1990 and will consist of 25 members and a Chair appointed by the Chair of the MWCC. Citizens serving on this committee should have a strong interest in the effective and efficient collection and treatment of the metropolitan area's wastewater. ITS PURPOSE The purpose of this advisory committee is to develop recommendations to the MWCC related to metropolitan area wastewater service and treatment with a focus on planning and managing for the future. The MWCC Commission will refer topics to be studied by the advisory group. These might include MWCC's budget, toxics control, odors, residual solids management,water quality issues, communication and public education efforts. HOW THE METROPOLITAN WASTE CONTROL COMMISSION FITS IN The MWCC is charged with collecting and treating the wastewater of the Twin Cities area, to preserve and protect the environment. The MWCC serves 105 communities in the seven counties and treats more than 275 million gallons of sewage per day. The MWCC owns and operates 11 wastewater treatment plants and provides a series of interceptor sewer pipes to link the communities to the MWCC wastewater treatment plants. The agency is governed by a board of Commissioners that sets the agency's policy and represents geographic precincts throughout the seven-county metro area. The MWCC obtains a majority of its funding through user service charges. The Metropolitan Council, the chief planning and coordinating agency for the Metropolitan Area, determines which portions of the seven county metropolitan area are to have sewer service. The MWCC provides the sewer service to the areas designated by the Metropolitan Council. HOW MEMBERS TO THE ADVISORY COMMITTEE ARE SELECTED Advisory committee members are appointed by the MWCC Chair. The MWCC will ask for recommendations for committee members from the Association of Metropolitan Municipalities (AMM), the Metropolitan Area Managers Association (MAMA), individual cities and townships, local Chambers of Commerce, and various environmental organizations. The MWCC Chair will serve as General Advisory Committee Chair or will appoint a MWCC Commissioner to Chair the committee. The Committee will consist of one elected official and one appointed official from each MWCC precinct. There will be four members representing environmental groups, and four members representing industry. One at-large senior citizen member will represent economically disadvantaged senior citizens. Members serve staggered three-year terms. (Initially members will be appointed to one, two, or three year terms to establish the rotation process.) Equal Opportunity/Affirmative Action Employer WHAT DO BOARD MEMBERS DO? Members attend meetings every month,the date of which is to be determined once the members have been appointed. Members are expected to read materials distributed prior to meetings. Members may also serve on a task force to study a public policy issue. In addition, members will listen to and consider comments from area citizens and interest groups on issues before the MWCC Board of Commissioners. COMPENSATION? General Advisory Committee members serve without compensation but are reimbursed for reasonable expenses as determined by section 15.059 of state law. INTERESTED? If you wish to be considered for appointment to this new advisory committee, please contact Pauline Langsdorf, Acting Director of Public and Community Relations, Metropolitan Waste Control Commission, Mears Park Centre, 230 East Fifth Street, St. Paul, MN 55101, or call 229-2921 for an application form. Applications must be received in our offices at Mears Park Centre by March 15, 1990, in order to be considered. Date APPLICATION FOR METROPOLITAN WASTE CONTROL COMMISSION GENERAL ADVISORY COMMITTEE APPOINTMENT Metropolitan Waste Control Commission Mears Park Centre, 230 E. Fifth St. St. Paul, MN 55101 612 222-8423 NAME: last first middle ADDRESS: street number municipality or township zip code MAILING ADDRESS (if different from home address): street number city state zip code PHONE: Home Business METROPOLITAN WASTE CONTOL COMMISSION PRECINCT (see enclosed map) CATEGORY OF MEMBERSHIP: NAME OF GROUP REPRESENTED: Elected Municipal Official Municipal Staff Environmental Group Representative Industry Representative At-Large Senior Citizen EMPLOYMENT: Please be specific in providing beginning and ending dates for employment and membership in civic and similar organization. Employing firm, agency Address Position Beginning date Years with agency Other work experience (optional): Employing firm,agency Beginning,ending dates Employing firm,agency Beginning, ending dates Employing firm,agency Beginning, ending dates CIVIC, PROFESSIONAL AND COMMUNITY ACTIVMES: Organization Beginning,ending dates Position Organization Beginning,ending dates Position Organization Beginning,ending dates Position (OVER) OTHER INFORMATION (Please give beginning, ending dates, if applicable.) ADDITIONAL INFORMATION: The following information is optional and is sought solely for the purpose of broadening citizen participation in the Metropolitan Waste Control Commission's decision-making process. Sex Race/National Origin Female _ American Indian/Alaska Native Male _ Asian or Pacific Islander Black Hispanic Caucasian — Other(specify) Check if the following applies to you: 60 year of age or older REFERENCES (optional): A. full name relationship mailing address phone number B. full name relationship mailing address phone number If you have any questions, call the Commission at 229-2102. Return to: Metropolitan Waste Control Commission Mears Park Centre 230 East Fifth Street St. Paul, MN 55101 Attention: Pauline Langsdorf • Metropolitan , „t (l Waste Control St t' "r' r.4 Commission l,.w000 (•TT•(Tu(l eu..S O..G.Ov( r, ANOKA CO. col...susviii, 1.40114E• •.40•[f 14••LAKE yU1.40114E• I0•(5T LAM( t wtw SC.wOu EIOREST l..E 475,w.55.N •ATTO• 11.0I •1. 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T Om(TOWN COIN•••11,.11 sr ..uL cru I I aeOrr•GTe• ..r.c.51.1 CARVER CO. c tag•. .4(14.4. cerr•c[4.0•1 54'4..0.. {""-----}------ � In 70 Cw.s.• v00•G DAKOTA CO. / .rtnC• 11.ACOIa[ wf.•0O C•ev[• I_a aso. ILS( .'/, V I CaOc.(� o...LG•[r I I I •OV•G....5.4.C• I / ', etrrow I rc I — ' -——— r•w. 0.. ..n( ■411(1.4..4 ui ...-.wla R 0.� 1 I r- '" .•.ate I ' �w srr.cf •u•c I —J w ,s,--1P — r.•crc• i s.r t...r srr } Ts r I I I [..4.4(1.4.4 i �•..t.r. •..V l•t f. I fI.IrG L..( I tY t ,,I a.•(•rta( I r.....ss I a I r••f.4.r 1 .•t• •I.r•iTr I •11/8.81,10. I I SCOTT CO. I I Sr t•w•tr.Ctl .O•••• I T 1 L— ' i i o i r[rss L. atlt. 1 .tut•..•t "tlt.. :to..l••L Et•. r .ol. 1 N. I ..•••••frr ON I Or..1.• I I .A.c..[1 I .Ala I I I f="A I I - 1 r ooL.w .4451 5 10 1$ 20 20 ts((Nr•a( I..rr•..Al 1 I I �r• 10 BOARD OF EDUCATION 1111Jordon INDEPENDENT SCHOOL DISTRICT 717 Jonathon Lee.Chairman Nancy youngdahl,Vice Chairman JOHN E. FREDERICKSEN, SUPERINTENDENT Paul smaagaard,Clerk Gordon Madsen,Treasurer Public Al Schroeder,Director SchoolsSusan Hoffman,Director January 16 , 1990 Robert Hansen,Director DIRECTOR OF ADMINISTRATIVE SERVICES City of Shakopee Donald L.Tillman Attn : City Administrator 129 1st Ave . E. Shakopee, MN 55379 RE : Metro Council Southwest Corridor Study Report Thursday, 2-15-90 , 3 : 30-5 :30 p.m. at Jordan High School Dear City Administrator : You' re invited to a special presentation on demographics for the Southwest Metro Corridor for the 1990' s and beyond. Mike Munson will present data and some possible comparable models for use in projecting what will happen as a result of the #212 , #169 , #13 , and Bloomington Ferry Bridge infrastructure upgrades . The presentation will be at: Jordan High School 500 Sunset Drive (next to Water Tower ) Jordan , MN 55352 , 612-492-6200/2332 3 :30 - 5 :30 p.m. , No charge Key areas for presentation and discussion are: Anticipated Demographics - Adults , Students , Families Employment Opportunities Educational Levels Economic Prospects Growth patterns in the short and long term What can we learn from the growth changes that occurred near other major transportation improvements? How does this access change affect those who work in the core cities? How does this access improvement interact with job growth in the southwestern suburban areas? Please RSVP so I can prepare the room and materials adequately. You and/or other members of your staff are welcome as are members of your governing board or media . Thank you. You A%In Commu. t Jo. E. re•e frit c sen, Ph.D. uperintendent 11 j 500 Sunset Drive • Jordan, Minnesota 55352 • Office 612-492-6200 An Equal Opportunity Employer l0c-- � t I n --la �O1 TO: Judy Cox, City Clerk FROM: Lou Van Hout , Utilities Manager RE: Report requested by Council of status of issues raised in 12/21/89 letter from W. Bigot DATE: 1/19/90 A letter from Mr. Bigot dated 12/21/89 had been addressed to City Council as well as to Terry Roquette of SPUC and myself . Council referred the letter to my attention with the request for a report on the matter ' s resolution. SPUC staff has been in contact with Mr. Bigot both verbally and through letter. His latest letter to us dated 1/16/90 , written after our followup contacts with him, indicate his reluctant acceptance of the temporary cable-in-conduit installation as being the less objectionable choice of the options available . Of the items Mr. Bigot had asked in his 12/21/89 letter, those items under our control (mainly related to the acknowledgment that the cable was our responsibility) were not a problem. Please advise the Council that I believe the matter has been resolved with Mr. Bigot to the point where the present cable-in- conduit installation can be left in place temporarily until Spring thaw when it will be routinely placed underground. RECOMMENDED ACTION: Receive and file the memo from Lou Van Hout, SPUC Manager, dated 1/19/90 regarding the issues raised by William Bigot. January 16, 1990 / Cl Terry Roquett Technical Assistant Shakopee Public Utilities Commission 1030 East Fourth Avenue Shakopee,MN 55379 Terry, In my December 21 letter to you, the Shakopee City Council and David Phillips,I stated that I was vehemently opposed to any cable of the type which currently resides in my yard, basically due to the safety hazard it presented to the numerous children who play in our neighborhood daily and my liability. Since that time you have inspected the cable and electrical boxes,found them to be a possible health hazard, and corrected the situation to the best of your ability by placing snow fences around the boxes. It is to your credit, and that of the Shakopee Public Utilities, that action was taken so quickly as to minimize the danger. As a reply to your letter of January 12, 1990, in which you stated that unless I rescind my statement of opposition to the cable laying in the yard,you would be forced to install a temporary overhead line. I view the overhead line as further danger, due to its newness to the. neighborhood and the fact that it presents yet another challenge to the children as something to be climbed. With nothing but mailboxes,electrical boxes, shrubbery and rocks to break their fall,any child trying to climb any device that could support overhead cables would surely hurt themselves more than if they would trip over an encase cable. In our conversation on Friday, January 12, 1990,you explained to me that the overhead supports would reside in a location that is technically the responsibility of the city. This,then would release me of any legal responsibility. The liability issues aside,I am only concerned for the safety of my child and the children of the neighborhood. I would hate like hell to see any of them get hurt just because not enough forethought on the Phillips'part was given so as to have the cable buried before the frost set in. Because of this fact,my neighbor and I face the consequence of having our lawns ripped apart by a machine with a frost-tooth,which as far as we are concerned is not an o'tion, or have a cable exist as a hazard and an eyesore,' my opinion the situation,cab a-in-con.uit resting above ground,presents less of a danger than the overhead line. Therefore I would prefer that a temporary overhead line not be installed. Thank you for your thought in requesting my opinion on the subject. �/s Se.v.—.tA/C C/Ree eh Sincerely, 8 sf L®at William E. Bigot 690 Menke Avenue tEO (finED Shakopee,MN AN 1 7 gp • Steak Pub. Utilities Comm. January 15, 1990 ID c4 • _ Mayor Gary Laurent Members of the City Council and Dennis Kraft, City Administrator City of Shakopee 129 First Avenue Shakopee, MN 55379 Dear Ladies and Gentlemen: Thank you for considering me as an appointment for various boards and commissions within the City. After my interview with the Review Committee on Thursday, January 11, 1990, I felt that it was not abundantly clear what my intentions were. Likewise, I was not sure of the Committee's thoughts. Therefore, in this letter I will outline, for our mutual benefit, what my intentions are. The decisions contained herein are based upon analysis of what I perceive 'to be my personal skills and how I would apply them to their highest and best use. Also, the goals and objectives outlined within the existing and updated version of the Comprehensive Plan are a factor. Outlined below is an amendment to my application: 1. Downtown Redevelopment Committee. Effective immediately I resign as a member of the Downtown Redevelopment Committee. 2. Community Development Commission (CDC) . My application to be appointed to the CDC remains as submitted but only if; a) the regular meeting time can be rescheduled to earlymoorningo(7: 8:00 as 0 a.m. ) or I early evening (6:30-7:30p.m. ) , and; b) pP 0d member of the Planning Commission. 3. Planning Commission. My application to be appointed to the Planning Commission remains as submitted. Although the above amendments to my application will not allow me to participate in the many projects and committees I have previously been associated with, it will focus my time and skills in a manner I find most efficient. If the City Council elects to disregard my requests, I regretably withdraw my applications to serve the City. Sincerely Terry M. Forbord 2103 Bridge Crossing Shakopee, MN 55402 TMF:bw RECOMMENDED ACTION: Move to accept the resignation of Terry Forbord from the Ad Hoc Downtown Committee, with regrets. . lOLl , ,--,, Ti\lc...;FuT .. . , . ,s- -71990 JAN 2 January 22, 1990 Os_ ;x' • Mayor Gary Laurent Members of the City Council and Dennis Kraft, City Administrator City of Shakopee 129 First Avenue Shakopee, MN 55379 Dear Ladies and Gentlemen: On January 18, 1990 I received a letter from Judith Cox, City Clerk, attached as Exhibit A. The letter states that I have been appointed to the Community Development Committion (CDC) . Each of you, as elected officials, are required to completely read the informational packets, relevant to the agenda, submitted to you by staff. Apparently you have either; a) not read my application as amended, to serve the City on various boards and commissions, and/or b) you inadvertently misunderstood its contents. I trust it is the latter as I'm sure each of you have diligently read your material. Pursuant to my letter to you of January 15, 1990, attached as Exhibit B, I explicitly detailed and outlined amendments to my application which clearly state the terms of any of my appointments. Furthermore, it states that if you do not honor my requests that I no longer would be considered an applicant. Therefore you have mistakenly appointed me to the CDC. A commission which I did not exclusively apply for. Hopefully, you will not waste any more time. Regroup, read your material and do the good job you were elected to do. Since 41/1PP i" Terry M. Forbord 2103 Bridge Crossing Shakopee, MN 55402 TMF:bw Enclosures RECOMMENDED ACTION: Move to acknowledge the declination of an appointment to the Community Development Commission by Terry Forbord. EXHIBIT A 1)C; � ��,, =.. a av,.,:. CITY OF SHAKOPEE ‘:,/-*\° •,::: INCORPORATED 1870 iii . G�11K0 129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 7 7- s:( 1I January 18, 1990 s Mr. Terry Forbord 2103 Bridge Crossing Shakopee, MN 55379 Dear Terry: At their regular meeting on January 16, 1990, the Shakopee City Council appointed you to the Community Development Commission to serve the unexpired term of Mr. Al Furrie expiring January 31, 1992. The next scheduled CDC meeting will be on Wednesday, February 21, 1990, at 5:00 p.m. in the Council Chambers. A copy of the Agenda will be sent to you prior to the meeting. If you have any questions regarding your responsibilities, or if you would like to meet with a staff person, please contact Barry Stock, Assistant City Administrator. The City received applications from a number of qualified individuals for the various boards and commissions. In an attempt to utilize as many of the qualified candidates as possible, Council decided not to appoint individuals to more than one commission at this time. With this in mind, I regret to inform you that you were not re-appointed to the Planning Commission. I am sure that the experience you have gainedwhileserving of the the Community gDevelopment willCommission make you a more valuable Commission. There will be an orientation meeting for all newly appointed and reappointed board and commission members. The orientation will take place on Wednesday, January 31, 1990 at 7 :30 p.m. the Council Chambers at City Hall. An agenda will be sent to you prior to the orientation, which will also serve as a reminder. Please mark your calendar and please call if you are unable to make this meeting. Congratulations on your appointment, Terry, I am sure you will do a fine job. Sincerely, J d t . Cox C t. C rk C: Barry Stock, Assistant City Administrator JSC/tiv The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER EXHIBIT B - f January 15, 1990 C = Mayor Gary Laurent Members of the City Council and Dennis Kraft, City Administrator City of Shakopee 129 First Avenue Shakopee, MN 55379 Dear Ladies and Gentlemen: Thank>you for considering me as an appointment for various boards and commissions within the City. After my interview with the Review Committee on Thursday, January 11, 1990, I felt that it was not abundantly clear what my intentions were. Likewise, I was not sure of the Committee's thoughts. Therefore, in this letter I will outline, for our mutual benefit, what my intentions are. The decisions contained herein are based upon analysis of what I perceive 'to be my personal skills and how I would apply them to their highest and best use. Also, the goals and objectives outlined within the existing and updated version of the Comprehensive Plan are a factor. Outlined below is an amendment to my application: 1. Downtown Redevelopment Committee. Effective immediately I resign as a member of the Downtown Redevelopment Committee. 2. Community Development Commission (CDC) . My application to be appointed to the CDC remains as submitted but only if; a) the regular meeting time can be rescheduled to early morning (7:00-8:00 a.m. ) or early evening (6:30-7:30 p.m. ) , and; b) I am appointed as a regular member of the Planning Commission. 3. Planning Commission. My application to be appointed to the Planning Commission remains as submitted. Although the above amendments to my application will not allow me to participate in the many projects and committand ees eslI ihave e previouIlyibebeen associated with, it will focus my most efficient. If the City Council elects to disregard my requests, I regretably withdraw my applications to serve the City. Sincerely Terry M. Forbord 2103 Bridge Crossing Shakopee, MN 55402 TMF:bw • jONSENT . rove 30 11'39'0 January 10 , 1990 Gt- Chairperson; Mary Keen Ass ' t. City Administrator; Berry Stock Members of the Downtown Ad Hoc Committee I have enjoyed the six plus years that I have been a member of the Downtown Ad Hoc Committee and feel a sense of pride in what has been accomplished. I have reached that mythical plateau of being 65 years of age and am retiring from my occupational work schedule. This is like making a "change of careers" to me and my new schedule means that I will be missing the next three months of meetings. For the good of the Committee, I hereby submit my resignation from the Downtown Ad Hoc Committee . Sincerely and with affection, ,/ m Stillman RECOMMENDED ACTION: 1 ] Accept the resignation of Jim Stillman from the Ad Hoc Downtown Committee, with regrets . 2 ] Offer Res . No . 3183 , A Resolution of Appreciation to Jim Stillman, and move its adoption. /© RESOLUTION NO. 3183 A RESOLUTION OF APPRECIATION TO JIM STILLMAN WHEREAS, Jim Stillman served on the Ad Hoc Downtown Committee, a sub-committee of the Community Development Commission, from December 1983 until his resignation January 10, 1990, and WHEREAS, the Ad Hoc Downtown Committee was established to enhance the economic vitality of downtown Shakopee and prepare a redevelopment plan of action, and WHEREAS, Jim Stillman has unselfishly contributed many hours of service to the City of Shakopee during his six years on the Ad Hoc Downtown Committee. NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council on behalf of the residents of Shakopee and on behalf of the Ad Hoc Downtown Committee and the City staff, that the Shakopee City Council does hereby extend to Jim Stillman the deep appreciation of the City for his years of civic interest and dedicated service to the community. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of February, 1990. Mayor of the City of Shakopee ATTEST: City Clerk January 17 , 1990 Dear Mayor Laurent and City Council: I would like to inform City Officials that I am very interested in continuing to serve as a member of the Shakopee Community Access Corp. Board of Directors. We will continue to ensure that Shakopee residents have access to the local public access channel for programming, training and educational purposes. It is my hope that the City of Shakopee will consider appointing the current members of the Shakopee Cable Commission to also serve as members of the Shakopee Community Access Board of Directors. I believe that this course of direction would provide the Access Corporation with a greater degree of direction on consistency. Sincerely, Robert Zicig1# J RECOMMENDED ACTION : Move to nominate Robert Ziegler to the Shakopee Community Access Corp . Board of Directors . I Com. MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk�_r___. RE: Save O'Dowd Lakes Chain Association Aerators - Insurance DATE: January 22 , 1990 INTRODUCTION: The Save O' Dowd Lakes Chain Association has submitted the attached letter asking the City Council for some financial assistance to pay the premium for their liability insurance. The insurance premium for this year is about $1, 500. 00. BACKGROUND: The City leases a small part of land, on Lake O' Dowd, to the Association for the operation of two aerators. A condition of the lease is that the association carry liability insurance in the amount of $200, 000 per person and $600, 000 per incident and to also name the City as an additional insured. The Department of Natural Resources requires insurance in a lessor amount, $500, 000 per incident. In 1988 , Council approved paying $984 . 98 towards the insurance premium. I understand that this was about one half of the total cost. The Association also has an aerator on Thole Lake in Louisville Township. In 1989 , Council approved paying 2/3rd' s of the insurance premium for the operation of the aerators. This amounted to $980. 06. (Council felt that Louisville Township should pay the other 1/3rd. ) The City has not budgeted for this expenditure. The Finance Director advised me that the money could come from the general fund contingency, if Council desires to pay any portion of the 1990 insurance premium. ALTERNATIVES: 1. Pay total premium. 2 . Pay some portion of the premium - it could be shared by the City of Shakopee, Louisville Township, and the Association. 3 . Pay no part of the premium. The Association would have to raise the necessary money or they could ask other non profit organizations for financial assistance (possibly organizations who have pull tab licenses. ) 4 . Other RECOMMENDATION: After discussion, Council should determine how much they wish to pay towards the 1990 insurance premium for the operation of the aerators. 4 V RECOMMENDED ACTION: Move to pay $ towards the 1990 insurance premium for the Save O 'Dowd Lakes Chain Association for the operation of the aerators. JSC/tiv 9 LAKES D o`� c� / �r REcEivp ArA JAN 71990 CiTy op sHA,co�=t� 4E FISC' O'DOWD LAKES CHAIN ASSOCIATION, INC. Shakopee, Minnesota 55379 Janaury 16 , 1990 Shakopee City Council 129 E. 1st Avenue Shakopee , Minnesota 55379 Dear City Council Members , In the past the City of Shakopee has given financial assistance to the O ' Dowd Lakes Chain Association for insurance coverage on the aeration systems in the O 'Dowd Lakes Chain . Once again our organization is asking for your help. Our request is need based because our sources of income are very limited. Most of the work done through the organization is by volunteers from the community and their work is vital to the high quality of the lakes which has been sustained by the aeration systems . The insurance premium this year is about $1500. 00 which is quite a bargain for the City when you consider what the community is getting in return . i ani iequesLing than this matter be put on the City Council agenda for input and discussion. Thank you. Sincerely , 7D0 , r ?),,ttvfrx j David G. Brown DGB/kv JULIUS A. COLLER, II JULIUS A COLLER ATTORNEY AT LAW 612-A45-12A4 1859.1940 2 1 1 w E S T FIRST AVENUE SHAKOPEE. MINNESOTA 55319 To: Dennis R. Kraft, Acting City Administrtor From: Julius A. Coller, II, City Attorney Date: January 12, 1989 Re: Paying all or part of the insurance costs for aerators in O'Dowd Lake The Save O'Dowd Lakes Chain Association is a non-profit orgainization established mainly by sportsman in an effort to conserve the wildlife in and about O'Dowd Lake and in the furtherance of their aim they have secured aerators which in turn have been installed by them in the lake. O'Dowd Lake is partially surrounded by private property and a great part of it is bordered by park land belonging to the City of Shakopee. To protect the City and the Association the Association has secured liability insurance. The premium on this type of policy is very expensive and the question is: Can the City pay the insurance premium or a part thereof? In view of the strategic location of the lake and the use of it made by the citizens of Shakopee and the gneral public it does become almost mandatory that the City and the Association and any other interested parties be covered by liability insurance and in view of the use and location of the lake it is my opinion that expending money for insurance premium is expending money for a public municipal purpose providing the City of Shakopee is named as an additional insured on the policy. Just how much of the policy premium should be paid by the City is a matter for the City Council in the exercise of its reasonable and good judgment to decide. r, II � � � I40105:al r i _ aCJ ';� MEMO TO: Dennis R. Kraft, City Administrator /)\.0 FROM: Barry A. Stock, Assistant City Administrator RE: 1990 Star City Recertification - Resolution #3184 DATE: February 1, 1990 INTRODUCTION: In order for the City of Shakopee to maintain Star City designation status, we are required to submit a response indicating our intention to continue with the program to the Department of Trade and Economic Development by February 15, 1990 . BACKGROUND: On January 2 , 1990 the Shakopee City Council approved the One and Five Year Work Plans for the City of Shakopee. At that time, I informed City Council that these were annual recertification requirements established by the Department of Trade and Economic Development. Several City Council members have inquired about the other annual requirements that are necessary in order to maintain Star City designation. Shown in attachment #1 are the 1990 Star City recertification procedures. Of the recertification procedures shown in attachment #1, the City has completed all of them with the exception of the request indicating the City' s intention to continue with the Star City program. In 1990, the CDC will be evaluating the pros and cons of the City' s continued participation in the Star City program. The Community Development Commission and staff are recommending that the City Council approve Resolution #3184 authorizing the appropriate City officials to inform the Department of Trade and Economic Development of the City' s intention to participate in the Star City program. ALTERNATIVE: 1. Move to authorize the appropriate City officials to inform the Department of Trade and Economic Development of the City ' s desire to continue with the Star City program. 2 . Move to inform the Department of Trade and Economic Development of the City' s desire to drop the Star City program. 3 . Table this issue pending further information from staff. RECOMMENDATION: Staff recommends alternative #1. ACTION REOUESTED: Offer Resolution #3184 authorizing the appropriate City officials to inform the Department of Trade and Economic Development of the City' s desire to participate in the Star City program in 1990. Attachment #1 17/ 1990 STAR CITY RECERTIFICATION PROCEDURES WRITTEN MATERIALS ONLY 1 . Annual Recertification. Please note that enhancements have been made to this years' recertification process. These improvements provide greater flexibility for recertifying communities and offer an opportunity for "Peer City\County" participation in scheduled local meetings. Every Star City\County must annually complete and submit all written recertification materials (outlined below) to the Minnesota Department of Trade and Economic Development (DTED) . However, recertification site visits will be scheduled in a three year rotation. Star Cities\Counties having onsite meetings during 1990 (that are successfully recertified) need only to submit written materials during 1991, and written materials plus be scheduled a recertification meeting at the DTED Office during 1992. Written materials are due in the DTED Development Resources Office no later than the 15th of February 1990. 2. Recertification Materials Sent to the Department of Trade and Economic Development Office. Star Cities\Counties designated after the 1st of July 1989 and Cities\Counties that successfully completed onsite recertification during 1989 will not be scheduled a community site visit during 1990 but must submit all written materials requested in the "Recertification Procedures" sheet. The latter group will have an opportunity to be selected for the 1990 "Peer Participation and Networking Team" (PPNT) . To be recertified this year your community must timely submit all written materials to DTED. 3. Annual Report An Annual Report is used to measure progress over the past year, note changes in direction and participation and serve as foundation for the next year. Each Star City/County must complete an Annual Report and submit it to the DTED Office by the 15th of February 1990, it must contain the following information: a. A City Council Resolution approving the 1990 Star City\County Work Plan. b. A 1990 Work Plan describing a list of project priorities, related costs, methods of financing, time schedules, individuals responsible for carrying out each task and technical assistance required. (Refer to One Year Work Program contained in the Star City Manual or enclosed sample plan for recommended format. ) 1L c. A current five year economic development plan and a description of changes in the community's long range goals described in the original economic development plan. d. A summary of Star City\County Commission activities during 1989 such as the number of meetings held and agenda issues discussed. e. A description of changes in the responsibilities and membership of the economic development organization. f. A description of the changes that have occurred in the community's economy including industries or businesses currently operating and recently opened; establishment or expansion of industrial parks; construction or expansion of existing industrial or commercial businesses; closing of existing business and reduction of employment. g. A description of the forms of asstistance the organization has provided to business and industry and assistance the organization has received including financial and technical assistance from federal , regional , state, and private organizations which relates to economic development. 4. Community Profile. Minnesota Star Cities\Counties for Economic Development must complete a Community Profile on an annual basis in the format prescribed by the Development Resources Office. The deadline for completing the profile is the 15th of February of each year. Upon completion, the profile is submitted to Development Resources Office for official printing and distribution. 5. Business Retention. Minnesota Star Cities must contact all area manufacturers and major employers to determine (1) company plans for expansion or relocation and (2) concerns of the business community which can be addressed through legislative or administrative action. This is accomplished by surveying companies with the Business Retention Survey provided to the community by DTED. To be included in the aggregate statewide report it must be returned to DTED by the 15th November of each year. Z 6. Continuing Education. Quarterly Star City Conferences are conducted to provide information and continuing education for all Star City\County Coordinators and Committee Chairpersons. Changes in laws affecting business and industry, new techniques in the field of economic development, and other vital topics will be covered. Representatives from officially designated Star Cities\Counties are required to attend three of the four meetings. 7. All Star City\County Status. To be designated an All Star City\County, a community must annually complete all recertification elements within the timelines (outlined in the "Recertification Procedures" sheet) and develop a work program that results in significant economic development and job creation. Specific selection criteria will be distributed on the 15th of February 1990. 8. Failure to Comply. Absent any unusual circumstances preventing completion of the Annual Report and other requirements for recertification, a decision will be made to place the community in reassessment status. Cities\Counties which retain this status for more than one year will be dropped from the Star Cities Program. The recertification procedures have been established to retain the vitality of the Star City Program. The process will prevent the following scerario from occurring: A City\County launches a new exciting program promising new jobs for its citizens and investment in the community. The state announces that it is a "Minnesota Star City\County for Economic Development. " Two or three years go by and nothing happens. Internal efforts slacken. Disenchantment sets in and is followed by apathy and inaction. Your efforts to date have been noteworthy. The recertification requirements of the Star City Program are designed to maintain the momentum that your community has established. I C� RESOLUTION NO. 3184 A RESOLUTION AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO INFORM THE DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT OF THE CITY'S DESIRE TO PARTICIPATE IN THE STAR CITY PROGRAM IN 1990 WHEREAS, the City of Shakopee received Star City designation in 1987; and WHEREAS, on January 2 , 1990 the Shakopee City Council approved the 1990 Work plan and Five Year Economic Development Plan for the City of Shakopee; and WHEREAS, the City of Shakopee has completed all the necessary Star City recertification requirements as specified by the Department of Trade and Economic Development; and WHEREAS, the Shakopee Community Development Commission and City Council believe it would be desirous to continue the City's participation in the Star City Program in 1990; NOW, THEREFORE BE IT RESOLVED that the Shakopee City Council hereby authorizes the appropriate city officials to inform the Department of Trade and Economic Development that the City of Shakopee wishes to participate in the Star City Program in 1990. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota held this 6th day of February, 1990. Mayor of the City of Shakopee ATTEST: City Clerk •a MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: CDC Annual Report DATE: January 23 , 1990 INTRODUCTION: Shown in attachment #1 is a copy of the 1989 Community Development Commission Annual Report for the City Council ' s review, consideration and approval . BACKGROUND: Each year the various City boards and commissions are required to submit an Annual Report, outlining their activities during the previous year. Since the Downtown Committee is a subcommittee of the Community Development Commission a copy of their Annual Report has been attached to the Community Development Commission' s Annual Report. On January 10, 1990 the Downtown Committee recommended Community Development Commission approval of their report. On January 17 , 1990 the Community Development Commission recommended City Council approval of the Community Development Commission Annual Report. ALTERNATIVES: 1. Move to approve the 1989 Community Development Commission Annual Report as drafted. 2 . Amend the 1989 Annual Report and approve. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to approve the 1989 Community Development Commission Annual Report. 1989 ANNUAL REPORT SHAKOPEE COMMUNITY DEVELOPMENT COMMISSION 1. 1/11/89 - Community Development Commission One Year Work Plan - Commission moved to recommend Council approval of the Commission's 1989 One Year Work Plan. (City Council concurred 1/31/89. ) 2 . 1/11/89 - Community Development Commission Five Year Work Plan - The Commission moved to recommend to City Council approval of the Commission's 1989 Five Year Work Plan. (City Council concurred 1/31/89 . ) 3 . 2/15/89 - Appointment of Commission Officers - The following persons were nominated and appointed for the officer positions on the Community Development Commission: Terry Joos - Chairperson Jane DuBois - Vice Chairperson Mark Miller - Second Vice Chairperson 4. 2/15/89 - 1988 Annual Report - The Commission moved to approve and submit the 1988 Annual Report outlining the Community Development Commission's activities to City Council for approval. (Council concurred 2/21/89 . ) 5. 2/15/89 - Downtown Committee Appointment - The Community Development Commission moved to appoint Barry Stock to serve as ex officio member of the CDC and liaison to the Downtown Committee. 6. 2/15/89 - Downtown Committee 1988 Annual Report - The Community Development Commission to accept and approve the Downtown Committee's 1988 Annual Report and moved to forward it to City Council for approval. (Council concurred 2/21/89. ) 7 . 3/15/89 - Downtown Plantings - The Community Development Commission moved to recommend to City Council that the status quo be maintained for phase 1, part 2 of the Downtown Redevelopment Area planters (Plantings to be provided by the contractor this year. ) and further to recommend to City Council that the appropriate City officials be directed to receive cost quotations from individuals, florists or greenhouses to provide plantings for phase 1, part 1 of the Downtown Redevelopment Area at a cost not to exceed $2 , 000. 00. (Council concurred 3/21/89. ) 8. 3/15/89 - Property Tax Refund - The Community Development Commission moved to recommend to City Council that the appropriate City officials begin a program to assist Shakopee residents in preparing the appropriate documentation for the qualifying property tax refund that is available. (Council concurred 3/21/89. ) 9 . 4/12/89 - Downtown BEBO Design and Pedestrian Walkway - The Community Development Commission moved to recommend to City Council that option 2 for the BEBO Design and Pedestrian Walkway be approved with the addition of more curvature in the design. (Council concurred 4/18/89 . ) 10 . 4/12/83 - Community Marketing Program - The C-ramittee mcved to table action on the establishment of a Comprehensive Community Marketing Program at this time. 11. 5/10/89 - Business Appreciation Subcommittee - The Community Development Commission moved to establish a Business Appreciation Subcommittee and adopted a business appreciation concept plan. 12 . 5/10/89 - Parks Subcommittee - The Community Development Commission decided to create a parks subcommittee to investigate the present organizational structure of the park system, equipment issues and current long range plans. 13 . 8/16/89 - City Hall Siting Subcommittee - The Community Development Commission established a City Hall siting Subcommittee to investigate and recommend a site for a new City Hall. 14 . 8/16/89 - Business License Program - The Community Development Commission decided it would not be appropriate at this time to adopt a Business License Ordinance. 15. 8/16/89 - Downtown Traffic - The Community Development Commission moved to recommend to City Council that left hand turns from westerly traffic be eliminated at Lewis and Holmes Streets between the hours of 7 : 00 A.M. and 7 : 00 P.M. (Council denied 9/5/89 . ) 16 . 9J20/89 - Industrial Development Tax Increment Assistance Policy - The Community Development Commission moved to inform City Council of the Community Development Commission' s position that the three year tax increment clause in the policy is a minimum requirement for assistance and that those companies that exceed the development requirements set forth in the policy should be given consideration for a higher level of tax increment assistance based on the merits of the project. 17 . 9/20/89 - Hazardous Waste Facility Ordinance - The Community Development Commission moved not to establish a Hazardous Waste Facility Ordinance at this time. 18 . 9/20/89 - CDC Newsletter - The Community Development Commission moved to distribute the September Newsletter of the Community Development Commission. 19. 10/18/89 - Park Dedication Fees - The Community Development Commission moved to recommend to the Shakopee Planning Commission that the Park Dedication Fee Schedule and Dwelling Unit Density Methodology for residential properties be approved. (Planning Commission concurred 12/7/89, City Council concurred 12/19/89. ) 20. 10/18/89 - Park Dedication Fees For Commercial/industrial Properties - The Community Development Commission moved to recommend to the Shakopee Planning Commission that the Park Dedication Fee for Commercial/Industrial properties be set at $1, 500. 00 per acre and that the dwelling unit density methodology be utilized for the purposes of determining the fee. (Shakopee Planning Commission concurred 12/7/89, Shakopee City Council concurred 12/19/89. ) 21. 10/18/89 - Commercial/Retail Incentive Program - The Community Development Commission moved to recommend to City Council approval of the Commercial/Retail Development Incentive Program. (City Council concurred 11/8/89. ) 22 . 10/18/89 - Policies For Rehabilitation Grant Program - The Community Development Commission moved to request staff to draft a set of policies in conjunction with the rehabilitation grant program. 23 . 11/21/89 - Hotel/Motel Tax - The Community Development Commission moved to recommend to City Council that they not impose an additional Hotel/Motel Tax above the existing 3% level. (Council Concurred 12/19/89. ) 24. 12/20/89 - Community Development Commission 1991 One Year Work Plan - The Community Development Commission moved to recommend to City Council approval of the Community Development Commission's 1991 One Year Work Plan. (Council concurred 1/2/90. ) 25. 12/20/89 - Five Year Work Plan - The Community Development Commission moved to recommend to City Council approval of the Community Development Commission's Five Year Work Plan. (Council concurred 1/2/90. ) /0246 DOWNTOWN COMMITTEE 1989 ANNUAL REPORT 1. 1/11/89 - 1989 Work Plan - The Downtown Committee moved to recommend to City Council approval of the 1989 One Year Work Plan. (Council concurred 1/31/89) 2. 1/11/89 - Downtown Phase I Part II Business Survey - The Downtown Committee reviewed the results of the Downtown Redevelopment Phase I Part II Business Survey. Survey results indicated that the majority of those surveyed were satisfied with the final downtown product. 3 . 2/15/89 - Election of Officers - The following persons were nominated and appointed as officers for the Downtown Committee: Chair - Mary Keen, Vice-Chair - Rueben Ruehle, Second Vice-Chair - Bill Wermerskirchen. 4. 2/15/89 - Railroad Depot - The Downtown Committee moved that pending the feasibility study recommendation on the extension of Second Avenue to the West by the City Engineer and upon analysis of the Downtown Committee that the Downtown Committee recommend to the Community Development Commission an appropriate course of action regarding the acquisition of the railroad depot and property. 5. 2/15/89 - 1988 Annual Report - The Downtown Committee moved to recommend to City Council approval of the Committee's 1988 Annual Report. (Council concurred 2/21/89) 6. 2/15/89 - Downtown Committee Meeting Time - The Downtown Committee moved to maintain the current meeting time of 7 : 45 A.M. on the second Wednesday of each month. 7. 4/12/89 - Downtown Parking - The Downtown Committee moved to send a letter to the Downtown business owners thanking them for their patience in dealing with the downtown parking problem and their observance to the parking restrictions. 8. 4/12/89 - Mini By-Pass Pedestrian BEBO - The Downtown Committee moved to recommend to the Community Development Commission that the appropriate City officials be directed to investigate whether or not a BEBO could be installed at the East end of the by-pass. 9. 4/12/89 - Downtown Pedestrian BEBO - The Downtown Committee moved to recommend to the Community Development Commission that option #1 be considered by City Council as the favored design for the BEBO and pedestrian ramp. (Council concurred 4/18/89) 10. 9/13/89 - Downtown Property Inventory - The Downtown Committee completed the downtown property inventory which ranked the building condition and location of parcels downtown in terms of development potential. The property inventory revealed that Block 4 (City Hall) and Block 24 (Pellham) were the key blocks in the downtown area for commercial redevelopment activities. It was the consensus of the Committee to focus on the Pellham Hotel block for development because the elevations on the City Hall block would not be determined until such time that the mini by-pass could be completed. 11. 9/13/89 - Development Request for Proposals - It was the consensus of the Committee that rather than solicit request for proposals from developers interested in pursuing a project in Shakopee, staff should make personal contact with several developers to determine if they are interested in looking at a commercial redevelopment project in Shakopee. 12. 9/13/89 - Commercial/Retail Development Incentive Program - The Downtown Committee moved to recommend to the Community Development Commission approval of the Commercial/Retail Development Incentive Program. (CDC concurred 10/18/89) 13 . 10/11/89 - Rehabilitation Grant Program - The Downtown Committee moved to recommend to the Community Development Commission approval of the Rehab Grant Program. (CDC concurred 11/21/89) 14. 12/13/89 - 1990 One Year Work Plan - The Downtown Committee moved to recommend to the Community Development Commission the adoption of the 1990 Downtown One Year Work Plan. (CDC concurred 12/20/89) 15. 12/13/89 - Rehab Grant Program Policies - The Downtown Committee moved to recommend Council approval of the Rehabilitation Grant Program Policies. (CDC concurred 1/17/90) 01\10C1\1 1 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Energy and Transportation Committee' s 1989 Annual Report DATE: January 24 , 1990 INTRODUCTION: Shown in attachment #1 .i_s a copy of the 1989 Energy Transportation Committee ' s Annual Report for the City Council ' s consideration and approval. BACKGROUND: Each year the various City boards and commissions are required to submit an Annual Report, outlining their activities during the previous year. On January 17 , 1989 the Energy and Transportation Committee moved to recommend to City Council approval of their 1989 Annual Report. (See attachment #1) If the City Council feels the 1989 Annual Report is in order, it would be appropriate to approve the 1989 Energy and Transportation Committee ' s Annual Report at this time. ALTERNATIVES: 1. Move to approve the 1989 Energy and Transportation Committee ' s Annual Report. 2 . Do not approve the Energy and Transportation Committee ' s 1989 Annual Report. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to approve the 1989 Energy and Transportation Committee ' s Annual Report. 1989 ANNUAL REPORT ENERGY AND TRANSPORTATION COMMITTEE 1. 1/25/89 - Dial-A-Ride Contract - The Committee moved to recommend to City Council that the appropriate City officials be directed to negotiate an agreement with Morely Bus Co. for the provision of Dial-A-Ride service in Shakopee. (Council concurred 2/7/89. ) 2 . 1/25/89 - Shakopee Cub Scouts Recycling Program - The Committee moved to recommend to City Council that the City participate in funding the Shakopee Cub Scouts in an annual amount of $1,500. 00 if they discontinue their recycling program and agree to participate in a spring cleanup activity. (Council concurred 2/7/89. ) 3 . 2/15/89 - Election of Officers - The following persons were nominated and appointed to serve as officers for the Energy and Transportation Committee: Bob Ziegler - Chairperson Barb Prudoehl - Vice Chairperson Donna Roman - Second Vice Chairperson 4. 2/15/89 - Shakopee Dial-A-Ride Contract - The Commission moved to recommend to City Council approval of the Dial-A-Ride Contract with Morely Bus Co. Inc. (Council concurred 3-7- 89. ) 5. 2/15/89 - Refuse Contract Increase - The Committee moved to recommend to City Council approval of a Shakopee Refuse/Recycling Contract Amendment #1, providing for an inflationary increase of 4% half way through the contract. (Council concurred 3/7/89. ) 6. 2/15/89 - 1988 Annual Report - The Energy and Transportation Committee moved to approve and submit the Energy and Transportation Committee 1988 Annual Report to City Council for their approval. (Council concurred 2/21/89 . ) 7. 3/15/89 - Refuse/Recycling Collection Ordinance Amendments - The Committee moved to recommend to City Council several amendments to the City Ordinance as they relate to refuse collection including the following: 1. Specifying a type of container to be utilized. 2 . Provision providing for the collection of recyclables. 3 . A provision specifying for the collection of yard waste. 4. A provision clarifying what illegal dumping is and making it a misdemeanor. 5. A provision defining scavenging and making it a misdemeanor. (Council denied 3/21/89. ) 8. 3/15/89 - Refuse/Recycling Contract Amendment #2 - The Committee moved to recommend to City Council approval of Refuse/Recycling Contract Amendment #2 providing for the collection of yard waste on a weekly basis. (Council concurred 3/21/89. ) 9. 3/15/89 - Vanpool Free Ride Week - The Committee moved to sponsor a free ride week on the Vanpool during the month of April with offer limited to the first eight callers for the 8: 00 to 4: 30 work shift and the first three callers for the 8:00 to 5: 00 work shift. 10. 3/15/89 - Shakopee Showcase - The Committee moved to endorse the use of the Shakopee Dial-A-Ride vehicle to provide service to the Shakopee Showcase on a demand response basis on the evening of April 17, 1989. 11. 3/15/89 - Cub Scout Spring Cleanup Activity - The Committee moved to endorse the Cub Scouts in a spring cleanup activity which would include the pick up of litter around the dump day site and in several community parks. 12. 4/19/89 - Senior Citizen Refuse Collection Discount - The Committee moved to recommend to City Council that the City of Shakopee adopt a Senior Citizen Discount policy for refuse collection in which Shakopee residents, age 62 or older, would be eligible for a 15% monthly discount on their refuse/recycling bill and inform SPUC of the senior discount policy. (Council concurred 5/2/89. ) 13 . 5/17/89 - Evaluation of Yard Waste Collection Program - The Committee moved to maintain the status quo for the remainder of this year and reevaluate the yard waste collection program in the fall. 14 . 5/17/89 - Refuse Collection/Recycling Ordinance Amendment - The Committee moved to approve the draft ordinance and set a public hearing on the proposed ordinance moving towards a closed refuse collection system for July 19, 1989 at 7 : 00 P.M. in the City Council Chambers. 15. 7/17/89 - Refuse Collection Ordinance Amendments - Public Hearing - The Committee moved to recommend to City Council that the proposed refuse collection ordinance be approved. (Council approved with the exception of moving towards a closed refuse collection program 9/12/89 . ) 16. 9/20/89 - Demonstration Grant Program - The Committee moved to inform Bush Lake Industries officials that the City is not interested in pursuing a can crusher demonstration grant interested in pursuing a can crusher demonstration grant program application at this time. 17 9/20/89 - Yard Waste Bag Demonstration Grant Program - The Committee moved to request staff to prepare a preliminary grant application for yard waste bag demonstration program and report back to the Committee at their next meeting. 18. 10/18/89 - Yard Waste Grant Program - The Committee moved to recommend to City Council that the appropriate City officials be authorized to submit a grant application for funding assistance to the Metropolitan Council under the technology and research program. (Council concurred 11/8/89. ) 19. 10/18/89 - Scott County Grant for Recycling Containers - The Committee moved to recommend to City Council that the appropriate City officials be authorized to enter into a recycling program agreement between the City of Shakopee and Scott County for funding costs associated with the acquisition of the recycling containers. (Council concurred 11/8/89 . ) 20. 10/18/89 - Waste Management Reimbursement for Recycling Containers - The Committee moved to recommend to City County Scott County Grant Funds be disbursed to Waste Management Inc. in January of 1990 in an effort to reduce the impact of impending landfill cost increases and to erase the 400 recycling container fee currently being charged to Shakopee residents. (Council concurred 11/8/89. ) 21. 12/20/89 - Vanpool Policy #22 - The Committee moved to recommend to City Council the approval and adoption of Vanpool Policy #20 regarding the licensing requirements for Vanpool drivers and backup drivers. (Council concurred 1-20-90. ) 22 . 12/20/89 - 1990 One Year Work Plan - The Committee moved to adopt the 1990 One Year Work Plan for the Energy and Transportation Committee as amended. ci MEMO TO: Dennis R. Kraft, City Administrator FROM: Janelle Szklarski, Planning Intern RE: Service Charge for Extra Service Coupons Mailed to Residents (Refuse/Recycling Policy #1) - Resolution #3185 DATE: January 23 , 1990 INTRODUCTION: On January 17, 1990, the Energy and Transportation Committee recommended to City Council the approval of a policy regarding the mailing of extra service coupons to residents, and establishing an appropriate service charge to accompany such a request. BACKGROUND: On December 20, 1989, the Energy and Transportation Committee adopted its One Year Work Plan for 1990. One of the objectives of the work plan was to establish a policy for the mailing of extra service coupons to residents. Currently residents must purchase extra service coupons at City Hall between the hours of 8:00 a.m. and 4:30 p.m. or at the Scott County License Bureau between the hours of 8:00 a.m. and 4: 30 p.m. (Monday, Wednesday, and Friday) 8: 00 a.m. and 5:30 p.m. (Tuesday and Thursday) and 8: 00 a.m. and 12 noon (Saturday) . These hours are inconvenient for many working residents. In addition, older residents may find it difficult to go to these places to purchase the extra service coupons. In order to make this program accessible to as many residents as possible, the Energy and Transportation Committee is recommending that a policy be adopted which governs the mailing of coupons to residents and establishes a charge for the service. Currently, the coupons are available in books of five. The Committee is proposing a policy whereby only full books of the coupons could be mailed to residents. Residents would have the option of having either one or two books being mailed to them at a time. Residents would have to pay for the coupons in advance. In addition to the charge for the actual coupons ($8. 50 for a book of 5 coupons, $17. 00 for two books of 5 coupons) , an administrative fee should also be charged to the customer to cover the cost of postage and handling. Postage for the coupons is $. 25 for a book of 5 coupons and $.45 for two books. The Committee feels that it is fair that residents who wish to have the extra service coupons mailed to their homes be charged $.75 for one book and $1.00 for two books to cover the postage and administrative expenses. The service charge is structured in this manner because it would require just as much staff time to send one book of 5 coupons as it would to send two books of 5 coupons. The difference in the two service charges reflects the difference in postage for the two alternatives. The Committee feels that this service charge structure would encourage residents to request two books at a time instead of just one book of coupons, thereby eliminating unnecessary duplication of staff duties. The Energy and Transportation Committee is recommending the adoption of Shakopee Refuse and Recycling Policy #1 regarding the mailing of extra service refuse coupons to Shakopee residents. (See attachment #1) When a new fee is adapted it has been City practice to incorporate the fee into the fee schedule. Therefore, shown in attachment #2 is Resolution #3185 which amends the 1990 fee schedule to include the fee for mailing extra service refuse coupons. ALTERNATIVES: 1. Move to approve the adoption of Refuse and Recycling Policy #1 and amend the 1990 fee schedule accordingly. 2 . Maintain the status quo in regard to extra service coupons. 3 . Adopt some other type of policy regarding the mailing of extra service coupons to residents and an appropriate service charge. 4. Table action on this issue. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REOUESTED: 1. Move to approve Shakopee Refuse and Recycling Policy #1 regarding the mailing of extra service refuse coupons to Shakopee residents. 2 . Offer Resolution #3185 amending Resolution #3160 adopting the 1990 fee schedule and move its adoption. ATTACHMENT #1 POLICY #1 Mailing of Extra Service Coupons to Residents and Establishment of a Service Charge Adopted: All residents who wish to have the City of Shakopee mail extra service coupons to their home shall request either one book of five coupons or two books of five coupons. The coupons will not be sold individually through the mail. Individual coupons will only be sold at City Hall or the Scott County License Bureau during their regular business hours. Residents shall be required to pay for the coupons in advance of their being mailed. In addition to the cost of the coupons, the City shall require residents to pay a service charge of $.75 for one book of five coupons and $1. 00 for two books of coupons. This fee will be used to cover the postage and administrative expenses associated with this service. RESOLUTION NO. 3185 A RESOLUTION AMENDING RESOLUTION NO. 3160 ADOPTING THE 1990 FEE SCHEDULE PROVIDING FOR THE COLLECTION OF A FEE IN CONJUNCTION WITH MAILING EXTRA SERVICE REFUSE COUPONS TO SHAKOPEE RESIDENTS WHEREAS, the Shakopee City Council passed Resolution No. 3160 adopting the 1990 Fee Schedule and; WHEREAS, the present Fee Schedule does not specify a fee to cover the cost of mailing extra service refuse coupons to Shakopee residents and; WHEREAS, the Shakopee City Council finds it desirous to provide Shakopee residents with the opportunity to order refuse service coupons through the mail. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shakopee, Mn. that Resolution No. 3160 adopting the 1990 Fee Schedule is hereby amended by adding the following handling fee to mail refuse service coupons to Shakopee residents: One (1) book of coupons - 750 Two (2) books of coupons - $1. 00 Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney u MEMO TO: Dennis R. Kraft, City Administrator FROM: Janelle Szklarski, Planning Intern RE: Credits Issued for Refuse Service Not Received (Refuse/Recycling Policy #2) DATE: January 24, 1990 INTRODUCTION:_ Shakopee presently has an open-contract refuse collection program, where residents are not required to use the hauler that the City has contracted with. In instances where the resident has chosen to obtain the services of another hauler, on occasion residents have been inadvertently charged for refuse service on their utility bill. The Energy and Transportation Committee is recommending that a policy be adopted regarding the issuance of credits to residents who are being billed for refuse service and not receiving City refuse service. BACKGROUND: When residents call SPUC to receive electrical service, they are automatically registered to receive refuse collection service from the City hauler, Waste Management, Inc. They are subsequently charged for the refuse service on their utility bill. Occasionally residents may desire to go with a private hauler. If they fail to notify the City or SPUC of their plans, the refuse collection charges remain on their utility bill despite the fact that they do not receive the service. Since we initiated the new volume based refuse program, we have received at least a dozen requests for refuse billing refunds. Some requests were in excess of 12 months. In other words, these persons were being billed and had not received City refuse collection service. Staff has been issuing credits to residents after their requests have been verified. Residents are now being informed when they sign up for S.P.U.C. that they have an option for garbage pick up. In order to avoid potential conflicts, the Energy and Transportation Committee is requesting that the City Council consider establishing a policy which limits the amount of a credit for refuse service paid for but not received to three months. The Committee feels that the three month limit would still give residents ample time to notify the City and/or SPUC that they would like to contract with a private hauler and have the refuse collection charge removed from their utility bill. The credit would only be issued to persons who were billed and did not receive service. A three month credit limit would serve as a consistent method of handling complaints from residents who choose private haulers. The Committee feels that this time period is just and fair. Shown in attachment #1 is Shakopee Refuse/Recycling Policy #2 regarding the issuance of credits to residents for refuse service paid for but not received. ALTERNATIVES: 1. Move to adopt Refuse/Recycling Policy #2 . 2 . Maintain the status quo in regard to issuing credits to residents. 3 . Adopt some other policy regarding the issuance of credits to residents who have paid for but have not received refuse service from the city hauler. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REOUESTED: Move to adopt Shakopee Refuse/Recycling Policy #2 regarding the issuance of credits to residents for refuse service paid for but not received. Attachment #1 POLICY #2 Issuing credits to residents for refuse service paid for but not received Adopted Residents of Shakopee who decide to obtain service from a refuse hauler other than the hauler designated by the City, shall notify Shakopee Public Utilities or the City of this decision. At that time the refuse collection charge shall be removed from the resident' s utility bill . In the event that the resident continues to be charged for the refuse service on their utility bill, he should notify the City and/or Shakopee Public Utilities of the error. The resident shall then be reimbursed for the amount of service they paid for but did not receive. The amount of this credit shall not exceed three months. CONSENT z. MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: 1990 Clean Up Day DATE: January 24, 1990 INTRODUCTION: On May 20, 1989 the City of Shakopee held their fourth annual City Cleanup Day. The previous Shakopee City Council discussed and agreed to conduct another cleanup day in 1990. However, funds were not budgeted for the program. Therefore, funds would have to be allocated from the contingency fund if Council wishes to proceed with the project. BACKGROUND: Prior to 1986 the City of Shakopee has provided an annual cleanup day program where Shakopee residents were allowed to dump refuse free of charge. With the escalating refuse disposal cost, in 1989 the City of Shakopee held a one day program and charged residents a tipping fee. Since the Louisville Landfill will be closing on May 15, 1990, if the City wishes to pursue a dump day in 1990, it would be prudent for us to do so prior to Louisville's closure. When the Louisville Landfill closes, refuse disposal rates will increase approximately 25%. The Energy and Transportation Committee is proposing that the 1990 cleanup day be scheduled for april 21, 1990. The Committee feels that this would be a good weekend since it is the weekend following Easter. Shown in attachment #1 is a summary of the revenue and expenses incurred in conjunction with the 1989 cleanup day. Staff has contacted Waste Management Inc. to determine if they would again be interested in participating in our cleanup program. They have responded in the affirmative. I have also contacted the private haulers who assisted us in disposal of special wastes, such as tires and appliances. They have also agreed to assist us in our cleanup program at 1989 prices. A preliminary budget for the 1990 cleanup day program is also shown in attachment #1. Since refuse disposal rates have nearly doubled since last years program, the Committee is also proposing to increase the tipping fees in 1990. If the City Council wishes to proceed with the Dump Day Program in 1990 as outlined by the Energy and Transportation Committee, it would be appropriate to allocate $10,000 from the contingency fund to offset costs associated with the program. ALTERNATIVES: 1. Direct the appropriate City officials to proceed in scheduling the Annual Community Cleanup Day to be held on Saturday, April 21st from 7 : 30 a.m. to 4 : 30 p.m. and allocate $10, 000. 00 from the contingency fund to offset costs associated with the program. 2 . Select some other date for the Community Cleanup Day Program and an amended tipping fee schedule. 3 . Table action pending further information from staff. 4 . Do not participate in a Community Cleanup Day Program in 1990. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to direct the appropriate City officials to proceed in scheduling the Annual Community Cleanup day to be held on Saturday, April 21st from 7 : 30 a.m. to 4 : 30 p.m. and allocate $10, 000 . 00 from the contingency fund to offset costs associated with the program. Ik Attachment #1 City of Shakopee Clean-up Day Budget Expenditures 1989 Actual 1990 Projected Maust Fiber Fuels (Tire Disposal) $1000. 00 $1000. 00 Zein Appliance (Appliance Disposal 708 . 75 1000. 00 Waste Management Inc. 4349 . 12 5000. 00 Refuse Disposal Fees 3558 . 00 6000. 00 Shakopee Area Catholic School 300. 00 400 . 00 Public Works Staff Time 407. 29 500. 00 Misc./Contingency 0. 00 900. 00 Total Expenditures $10, 323 . 16 $14 , 800. 00 Revenues Gate Fees ($5. 00 per trip) $ 600. 00 $3000. 00 Appliances ($5. 00 per Appliance) 405. 00 500. 00 Furniture ($5. 00 per item) 326. 00 300 . 00 Brush (leaves) ($5. 00 per load) 300. 00 500 . 00 Tires ($2 . 00 per tire) 501. 00 500. 00 Total Revenues $2132 . 00 $4800 . 00 Net Program Costs $8191. 16 $10, 000 . 00 Notes: 1989 Tipping Fees Gate Fee - $1. 00 Appliances - $3 . 00 Furniture - $3 . 00 Bush - $3 . 00 Tires - $1. 00 I`3a� SHAKOPEE FIRE DEPARTMENT 129 East First Avenue, Shakopee, Minnesota 55379 Charles E. Ries, Fire Chief established 1876 S H A K O P E E F I R E D E P A R T M E N T Department Memo To: Shakopee City Administrator From:Charles E. Ries Fire Chief Shakopee Fire Department Date : January 20 , 1990 Subject: Reconsider retaining 1974 Chevrolet Fire Truck This Memo is a request for the council to reconsider a motion on January 16 , 1990 which approved the auctioning of the fire department's 1974 Chevrolet Grass Rig . We are requesting to retain this vehicle as a fire department utility truck. Uses for the truck include but are not limited to the following tasks . Hauling supplies of foam to flammable and chemical fires . A five gallon container of foam weighs approximately 50 pounds. Multiple containers would be used in most incidents . Picking up and returning wet and dirty hose to the station for cleaning. (One lay of wet hose can weigh over 1500 pounds . ) Hauling sand and or sand bags for various fuel and chemical spills . Picking up and hauling cribbing and timbers for rescues or other incidents requiring shoring. Hauling cardboard and other combustibles for use at training fires . During a fire training exercise (Hot Drill ) we need to haul and burn 1 to 2 tons of cardboard. Presently the Shakopee Fire Department Members are using their personal vehicles to do the above type tasks . It is not only dangerous to use personal vehicles for emergency runs but vehicle availability and extreme wear and tear on personal vehicles make these vehicles not as appropriate as a fire department vehicle built for this type of usage. We would appreciate the council ' s decision to rescind the motion to auction the 1974 Chevrolet and allow the fire department to continue utilizing it as a general purpose utility vehicle. y4AKO•FF Fite station—334 West Second Avenue SHAKOPEE FIRE DEPARTMENT 129 East First Avenue, Shakopee, Minnesota 55379 Charles E. Ries, Fire Chief established 1876 To: Shakopee City Administrator From: Charles E. Ries , Fire Chief Date: January 22 , 1990 Subject: Computer Equipment Purchase Introduction: This memo is a request to purchase the computer equipment as per budget. Background: The Shakopee Fire Department has used a computer for over three ( 3 ) years for maintaining fire reports, attendance at fire department functions, maintenance records on all fire department equipment, lesson plans , inspections , word processing and other data collection. As the need for more accurate and more technical information continues to grow, greater use of computers by the fire department will be needed. This additional information includes hazardous material information, pre-planning for fire emergencies , communicating with both state, county and city departments , city and site maps , computer aided design and fire situation simulations. The new computer equipment will be used in conjunction with our present system, and will allow the fire department to improve its database management and information storage capabilities . The following bids were acquired for the purchase of one ( 1 ) 386 computer with 150 megabyte hard drive, serial and parallel ports and tape backup unit. Also, for a Hewlett-Packard Laser Jet II Printer. Northgate Computer: Computer as per above $8 , 148 .00 Printer not available PC Express : Computer as per above $5 , 994 . 45 Printer not available Hewlett-Packard: Printer $1 , 997 . 35 Proposal : To purchase the computer from PC-Express for $5 ,994 . 45 and to purchase the printer from Hewlett-Packard for $1 , 997 . 25 . (continued on next page) rx y0AKo•EF Fire station 334 West Second Avenue I3 Alternatives: 1 . To acquire the computer system as requested. 2 . To acquire prices for a different computer system. 3 . Not to purchase a new computer system at this time. Recommendation: The Shakopee Fire Department recommends the purchase of the new computer system as proposed. This system will allow the fire department the flexibility it needs to meet future demands . Respectfully submitted, Charles E. Ries Fire Chief RECOMMENDED ACTION: • Move to approve the purchase of a 386 computer from PC-Express in the amount of $5 , 994 . 45 and a laser jet II printer from Hewlett-Packard in the amount of $1, 997 . 25 . / j(L... MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: FMG Developers Agreement DATE: January 29 , 1990 INTRODUCTION: The Shakopee Housing and Redevelopment Authority and the Shakopee City Council have approved the documents necessary for the approval of the FMG Tax Increment Project. The only document which remains to be executed is the Development Agreement between FMG/Tsumura and the City of Shakopee. BACKGROUND: On January 16, 1990 the Shakopee City Council approved Resolution No. 3177 , approving modification of the redevelopment plan for the Minnesota River Valley Redevelopment Project #1, establishing tax increment financing District #9 located within Redevelopment Project #1 and approving and adopting a tax increment plan relating thereto. FMG/Tsumura intends to begin construction of their facility in Shakopee within the next month. Therefore, it would be appropriate at this time for the Shakopee City Council to authorize the appropriate City officials to enter into a contract for private development by and between the City of Shakopee and FMG/Tsumura. The Development Agreement describes the acquisition and development plan for the FMG project. The agreement also sets forth a construction time table and other obligations of the developer. Finally, the agreement provides financial assistance to the developer in an amount equal to the tax increment collected in the years 1993 through 1997 . The Development Agreement also specifies the disbursement of tax increment collected in the year 1998 in the event that contamination exists on the site and mitigation costs exceed $500, 000. 00 as provided via the Indemnification Agreement between the buyer and seller. Due to the length of the Development Agreement, I have not included a copy for your review. If any of the Council members would like to review a copy prior to the meeting or at the meeting, please contact me. If the City Council does not have any questions regarding the Development Agreement, it would be appropriate at this time to direct the appropriate City officials to enter into the contract for private development by and between the City of Shakopee and FMG/Tsumura International Inc. ALTERNATIVES: 1. Move to authorize the appropriate City officials to execute the contract for private development by and between the City of Shakopee and Tsumura International Inc. 2 . Do not authorize the appropriate City officials to execute the contract for private development by and between the City of Shakopee and Tsumura International Inc. 3 . Table action on this issue pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to authorize the appropriate City officials to execute the contract for private development by and between the City of Shakopee and Tsumura International Inc. / CI MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: 1990 Olympic Torch Run DATE: January 31, 1990 INTRODUCTION: The Shakopee Olympic Torch Run Committee has met on several occasions and has made some preliminary plans for the Torch Run through our community on July 1, 1990 . The Committee has requested City Council to consider offsetting a small portion of the cost associated with the event. BACKGROUND: This year, the Twin Cities will be the host site for the U. S . Olympic Festival . Prior to the actual start of the Olympic Festival a torch run will be conducted throughout the state. A route has been designated which comes within 50 miles of every Minnesotan. McDonald' s will be the main sponsor of the Olympic Torch Run through the state. The Olympic Torch is scheduled to pass through Shakopee on Sunday, July 1. The local Olympic Torch Run Committee is responsible for designating the official route through our community and breaking it down into segments for runners. The Committee is also responsible for coordinating the runners designated to run in our community. Persons interested in participating in the Torch Run may pick up a registration form at their local McDonald ' s restaurant. The names of all registered runners will be placed in a computer and selected randomly. Selected runners are responsible for paying a $15 . 00 fee in exchange for a T-shirt and the opportunity to participate as an official runner. Over 10, 000 torch runners are expected to participate in the run as it passes through the state. The Olympic Torch Run Committee is also responsible for planning a community event to bring emphasis and attention to the Olympic Torch Run. The Committee is proposing to have a Olympic Torch Run community picnic at Lion' s Park on Sunday, July 1 beginning a 2 : 00 p.m. In conjunction with the community picnic, the Committee is proposing that some type of entertainment be provided at Lion ' s Park. The Shakopee Lions Club has agreed to provide funds and staffing to serve a picnic plate for $1. 00. (Hot dogs, soft drink and chips) In order to make the event successful, the Olympic Torch Run Committee will have to advertise the event. The Committee does plan on having a booth at the Shakopee Showcase to bring attention to the scheduled Torch Run and community picnic. Additionally, the Committee will be working with the School District and the Shakopee Valley News to bring media attention to the event. In terms of entertainment at Lions Park, the Committee would like to schedule entertainment that will attract attention. There is a wide range of entertainment acts available that would fit into our celebration plans. Staff is requesting, on behalf of the Olympic Torch Run Committee, that the Shakopee City Council 1314 designate $250. 00 to the Olympic Torch Run Committee to be used to offset entertainment costs associated with the community picnic and Olympic Torch Run. Currently, the City budget does not include funds for this type of event. Therefore, if City Council is in favor of designating the funds, it would have to be allocated from the Contingency Fund. In an effort to assist in marketing the community Olympic Torch Run celebrations, throughout the state, the State Olympic Festival Committee has agreed to order additional Olympic Torches that could be used to promote the Torch Run. The cost to purchase one of the Olympic Torches is $500. 00. The Shakopee McDonald' s has agreed to provide 50% of the cost to purchase an Olympic Torch if the City of Shakopee would pay for the remaining amount. The Torch would then become the property of the City of Shakopee and could be placed on display at several locations in the community prior to the celebration to promote the event. At the conclusion of the celebration, the City could put the Olympic Torch on display as a lasting reminder of the City' s participation in the 1990 Olympic Festival . The Olympic Torch Run Committee would appreciate the City Council ' s consideration of acquiring the Olympic Torch for display and marketing purposes. The Committee feels that it would significantly enhance and bring attention to the Torch Run in our community. Therefore, on behalf of the committee, staff is recommending that the City Council allocate an additional $250 . 00 from the Contingency Fund to be used to acquire an Olympic Torch providing that McDonald ' s participates in funding the remaining amount. ALTERNATIVES: 1. Move to allocate $500. 00 from the Contingency Fund to be used to support the 1990 Olympic Torch Run Committee in their efforts to coordinate, plan and promote the 1990 Olympic Torch Run through our community on July 1, 1990 . 2 . Move to allocate $250. 00 from the Contingency Fund to be used to offset entertainment costs associated with the 1990 Olympic Torch Run through our community on July 1, 1990. 3 . Do not offer any financial assistance to the 1990 Olympic Torch Run Committee. 4 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to allocate $500 . 00 from the Contingency Fund to be used to support the 1990 Olympic Torch Run Committee in their efforts to coordinate, plan and promote the 1990 Olympic Torch Run through our community on July 1, 1990 . CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk . RE: Nomination to Energy & Traneportation Committee DATE: January 25, 1990 INTRODUCTION & BACKGROUND: The City has received the attached application from Jane Ward for consideration of appointment to the Energy & Transportation Committee. The resolution establishing the Energy & Transportation Committee provides for the appointment of seven to 10 members. There are currently seven members on this committee. Mr. Stock has spoken with Ms. Ward and he recommends Council nominating her to this committee. RECOMMENDED ACTION: Move to nominate Jane Ward to the Energy & Transportation Committee. JSC/tiv APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4: 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: WA,R0 Address: Rik c)c: . In i I Phone: (H) Li4M-S :YR9 i (B) 4-45-/;300 How long have you been a resident of Shakopee? ,T4 kso. Occupation: KNO,Rczvc rrE StkPk (PE4•_ Ptv - (c0Q.somF-R Lt.ivDFR) Does your work require you to travel? (check one) A great deal Periodically Very little )( Not at all Do you have any special interests or training which you feel a particular koard or commission could use? (Use separate sheet if necessary) S A cc1k,5,•mFs i-17.'11,5- c-.nF rz TMAr i) Board or Commission in which you are interested? i Rkl\IS-N) i -C-iek) Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: T' Na-E, SHAKr,?£t Pow \`01"Vti q;)Rc. )1E7,'4 ncR Ca nrn► n>,T�i. \-NPNt. wcSK0X, :11NN VCLAiN& etWkCN SDS cv? :.,mm., 11tt Q*.1N L►K TT i P c LC>,F,k Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No X . If yes, please provide the details on a separate sheet of paper. Please lista three references (Name, Address and Phone) : 1. ec.-ANI,‘,i• Ji'‘,gn1c> 1C-U,. 4r,A.R, LH 5 -Q, 99' 2. ��aLar\;c. (n F �� Ave 4v5- 159N ,\; a 3. 173R41ca; CARaO11• w 15r,1"$i -/tsittw Rs Scft:cS 445 _5,t9y//VS 'Vay I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. taro& ( .:001.1C Signature RETURN APPLICATION AND PLEDGE TO: I1 -93 Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: CITY OF SHAKOPEE BOARDS AND COMMISSIONS VOLUNTEER PARTICIPATION PLEDGE 1) I agree to attend an annual Board/Commission evening orientation held in January once during my first two years on the Board/Commission. YES X NO 2 . I agree to read the agenda material provided prior to the Board/Commission meetings so that I am prepared to participate in discussion. YES X NO 3 . I agree to read and use the attached "How To Aid Discussion By Asking The Right Questions" to enhance my performance as an active Board/Commission member. YES x NO 4. I agree to offer discussion on the pros and cons of the policy/issue being discussed and agree to refrain from personal criticism directed toward citizens, applicants, fellow Board/Commission members and staff. YES NO 5. I acknowledge the City's requirements regarding attendance (Outlined in Section B, Subparagraph I) and understand that I can be removed from a Board/Commission because of poor attendance. YES X NO 6. I agree to call City Hall to notify the appropriate staff person when I cannot attend a regularly scheduled meeting. YES X NO 7. I agree to refrain from voting on issues where I have a conflict of interest. YES < NO Cii6 (thieve, licant -1,; --96 Date CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk , RE: Nomination to Community Development Commission DATE: January 31, 1990 INTRODUCTION: This past week I received a call from Mr. Mike Pennington who advised me that he would be interested in serving on the Community Development Commission. BACKGROUND: You will remember that Mr. Pennington submitted an application to Council indicating his willingness to serve on both the Planning Commission and the Shakopee Public Utilities Commission. At their regular meeting on January 16, 1990, Council made appointments to various boards and commission. They did make appointments to the Planning Commission, however, they delayed making an appointment to the Shakopee Public Utilities Commission. Following the January 16th Council meeting, I sent letters to all of the applicants for boards and commission who were not appointed advising them of the Council appointments and inviting them to consider serving on one of the other boards and commission where openings existed. There are currently two openings on the Community Development Commission, several openings on the Energy & Transportation Committee, and an unlimited number of openings on the Downtown Committee. Mr. Pennington indicated that he would be willing to serve on both the Community Development Commission as well as the Shakopee Public Utilities Commission (if he were to be appointed) . Mr. Pennington is the only applicant who has called me indicating that he is willing to serve on another board or commission. I have also asked Mr. Minelli to publish another notice in the Shakopee Valley News indicating the remaining openings on boards and commissions. ALTERNATIVES: 1. Nominate Mr. Pennington to the Community Development Commission. 2 . Nominate, dispense with the rules, and appoint Mr. Pennington to the Community Development Commission. 3 . Delay nominating Mr. Pennington to the Community Development Commission at this time. RECOMMENDATION: Alternative No. 1, Nominate Mike Pennington to the Community Development Commission. 13 RECOMMENDED ACTION: Move to nominate Mike Pennington to the Community Development Commission. JSC/tiv APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed 1.Name \�� r.)er.�� t. c, .� Address:�1 �.�.�� �s. �ti� . � Phone: (H) \-30-1S-V-V1() (B) yy'3 How long have you been a resident of Shakopee? Occupation: Does your work require you to travel? (check one) A great deal Periodically Very little *Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet itg necessary)` . c __:_ )01&<.- •,. 01% Board Ior Commission in which you are interested? c1 \cam, v..-(N , C Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: 3v. S . .r.' �A � ri ...IN-cm Nl S 0.r `' Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organize4, which could be constructed as a conflict of interest? Yes No If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. r te=- S `I )\ • \33 2 . !Du IN 2-- •:tVsecS\4:,e \- : •\ A5 - 5\ 3 c„.. v. �.ar�i \C{ \O�y S \-\ I hereby certify that the facts within the foregoing application are true and correct to the be x of my knowledge. Signature RETURN APPLICATION AND PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: /;2. p 1 � Memo To: Council/Administrator From: LeRoy F. Houser Subject: Public Works Renovation Date: 1/29/90 Introduction Council has authorized the Public Works remodel project for the sum of not to exceed $4 , 000. 00. Background Surprise! my part of the project came in under budget by about $200. 00. We have some minor telephone work to do that was not included in the original estimate. However I anticipate the charge to be minimal . I am requesting the Council authorize an additional expenditure of $1, 100. 00 to remove the carpet, install new tile in its place, insulate the East wall and install drywall, texture the ceiling and paint the the lunch room. The interior of this building has not been painted or any improvements made to it since 1975. This room was scheduled for energy updating about eight years ago. However, the money was spent in other areas of the building instead. (new overhead doors, insulation etc) Alternatives 1. Do the project. 2 . Don't do the project. Action Requested 1 . Authorize the Building Inspector to make additional improve- ments to the Public Works Building in the amount of $1 , 100 . 00 per his memo of January 29, 1990 . 2 . Approve the transfer of $1, 100 . 00 from the Contingency Fund to the Government Building budget. /r6 I sec/ 4 Memo To: Council/Administrator From: LeRoy F. Houser Subject: Public Works Renovation Date: 1/29/90 Introduction Council has authorized the Public Works remodel project for the sum of not to exceed $4, 000. 00. Background Surprise! my part of the project came in under budget by about $200. 00. We have some minor telephone work to do that was not included in the original estimate. However I anticipate the charge to be minimal . I am requesting the Council authorize an additional expenditure of $1, 100. 00 to remove the carpet, install new tile in its place, insulate the East wall and install drywall, texture the ceiling and paint the the lunch room. The interior of this building has not been painted or any improvements made to it since 1975. This room was scheduled for energy updating about eight years ago. However, the money was spent in other areas of the building instead. (new overhead doors, insulation etc) Alternatives 1. Do the project. 2. Don't do the project. Action Requested 1 . Authorize the Building Inspector to make additional improve- ments to the Public Works Building in the amount of $1 , 100. 00 per his memo of January 29, 1990 . 2 . Offer Resolution No. 3196, A Resolution Amending Resolution No. 3159 Adopting the 1990 Budget, and move its adoption. RESOLUTION NO. 3196 A RESOLUTION AMENDING RESOLUTION NO. 3159 ADOPTING THE 1990 BUDGET WHEREAS, the City Council has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the appropriations are increased as follows: Fund Category Division Amount General Building Street $1, 100.00 Maintenance and the increases are offset or funded by decreases in the following accounts: Fund Category Division Amount General Contingency Unallocated $1, 100. 00 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney 1)LI MEMO TO: Dennis R. Kraft, City Admi istrator FROM: Judith S. Cox, City Clerk , RE: Contract with Municipal Ordinance Codifiers for Updating City Code DATE: January 30, 1990 INTRODUCTION: Our current contract with Municipal Ordinance Codifiers for 1989, has expired. Attached is a contract for Council consideration for 1990. BACKGROUND: Municipal Ordinance Codifiers prepared the current City Code, which was adopted in 1978. They have been under annual contracts for updating and annual revisions conferences ever since adoption of the code in 1978. Since 1984, their hourly rates increased as follows: 1984 1988 1990 Counsel 85. 00 90. 00 100. 00 Codifier 45. 00 50.00 75. 00 Typing revision pages 20. 00 25. 00 25. 00 This increase averages out over the six year period to 3 1/3%, 11% and 4% respectively. Based on the 1988 and 1989 costs for this service (in the amount of $1483 . 00 and $1430. 00) , the 1990 budget for $2000. 00 will be more than adequate. This is assuming that the City adopts the same number of Ordinances in 1990 as it did in 1988 and 1989. When the City decided to codify its ordinances in the mid 1970 's, proposals were received from a number of codifiers. Municipal Ordinance Codifiers was selected to codify our ordinances. The same staff has been meeting and working with the City Attorney and City Clerk since that time. (The City Administrator has changed, however. ) Both Mr. Coller and I think very highly of the professional, experienced and detail oriented qualities of the staff. They are specialists in a speciality field and we would like Council to seriously consider staying with them. I also must point out that the City can obtain this service at a lessor cost through CLEAR (City Lawyer Exchange Aid and Repository) . The cost through CLEAR is currently $28 . 00/hr and being a member. You will recall that the City Attorney became a member of CLEAR this past fall, at Council approval. CLEAR is a part of the League of Minnesota Cities. CLEAR has been providing codification services for five years. They have thus far completed City Codes for smaller communities such as: Woodland, Long Lake, Wrenshall, Wyoming, Olivia and Annandale. They have not been involved in annual updates and revision conferences, but are willing to do whatever is desired. ALTERNATIVES: 1. Enter into a contract with Municipal Ordinance Codifiers for annual updating of the City Code for 1990 (PROS - they are familiar with our code and are experts on codification) . 2 . Utilize CLEAR for updating of the City Code for 1990 (PROS - less costly than Municipal Ordinance Codifiers) . 3. Do not update the City Code annually - not a recommended alternative. REQUESTED ACTION: Alternative No. 1 or No. 2 . JSC/tiv 1990 MAINTENANCE PROPOSAL TO: THE CITY OF SHAKOPEE, MINNESOTA (City) FROM: MUNICIPAL ORDINANCE CODIFIERS, INC. (Revisor) 7400 Lyndale Avenue South Minneapolis , MN 55423 THE REVISOR HEREBY PROPOSES to revise, update and maintain the City Code of the City on a regular basis. Upon acceptance of this Proposal, the City and the Revisor agree, as follows: At a time agreeable to both the City and Revisor , the City shall forward to the Revisor all ordinances adopted during the preceding year. Thereafter , the City and Revisor shall hold a revision conference in the City for the purpose of reviewing City Code provisions affected by interim court decisions and legislative enactments. Revisor shall, as a result of such conference, prepare revision ordinances and submit them to the City for adoption. Copies of the revision ordinances, after adoption, shall be provided the Revisor and the Revisor shall prepare substitute Code pages ready for off-set printing by the City. The City shall provide Revisor with two copies of all substitute pages at no cost to Revisor. The City shall pay Revisor for such maintenance, billed semi- annually, at the following hourly rates: $100.00 - Counsel $ 75. 00 - Codifier $ 25.00 - typing revision pages (No separate charge for typing ordinances prepared by Revisor) . This Maintenance Proposal encompasses the calendar year 1990. This Proposal expires forty-five (45) days after the date hereof unless previously accepted. MUNICIPAL ORDINANCE CODIFIERS, INC. Rodger E. Jensen, Date President and Counsel THE FOREGOING PROPOSAL is hereby accepted by the City this day of , 19 CONSENT '3 Memo to: Dennis R. Kraft, City Administrator From: Gregg Voxland, Finance Director Re: Developers Deposit Refund for Timber Trails Date: February 1, 1990 Introduction All the special assessments for the initial development of Timber Trails have been paid. There is a balance left in the deposit account to be refunded to the developer. Background The City built the improvements in Timber Trails and assessed the costs back to the parcels. The developer agreed to pay an extra 50% as assessments were paid off to be held by the City to guarantee collection of all assessments. In August 1988, the City withdrew from the "escrow" account to pay for special assessments, interest and penalties for parcels that went tax forfeit. There were a couple of other lots that the developer bought back before they actually went tax forfeit. The buy back of those lots and the payment of the associated special assessments was completed in late December 1989. The City, therefore has no reason to hold the balance of the "escrow" account. The balance in the "escrow" account at the time the City withdrew from the "escrow" for the tax forfeit parcels was $1,632.00 (Aug. 24, 1988) . I propose to refund the $1,632.00 plus interest at 5% from August 24, 1988 to January 31, 1990 in the amount of $117.37. Interest is calculated as simple interest (no compounding) and at 5%. Although the developers agreement does not address interest on the escrow, 5% was the rate used in other developers agreements from that time frame. Simple interest is used as per the City Attorney's previous advice. Alternatives 1. Refund $1,749.37 to the developer. 2. Give staff direction on how to proceed for other alternatives. Recommendation Alternative No. 1. Action Requested Move to authorize the refund of $1,749.37 to the developer of Timber Trails, Shakopee Investments, Inc. to close the developers "escrow" account for special assessments. GV:mmr L- Developers Deposit Update 24-Aug-88 Timber Trails g Interest Rate 5.0% Fund 51 Parcel Reciept Date Deposit Interest 27-061 yearly 01-Jul-77 4,743.64 2,646.04 27-061 15199 17-Apr-78 1,204.14 623.84 27-061014-0 16088 20-Sep-78 1,204.14 598.11 27-061021-0 14982 03-Mar-78 1,204.14 631.27 27-061023-0 16120 21-Sep-78 1,204.14 597.95 27-061011-0 17521 25-May-79 922.37 426.94 27-061 18405 17-Aug-79 1,072.37 484.04 27-061034-0 19415 25-Jun-80 790.60 322.95 ck 191536 01-Jul-80 (3,162.40) (1,289.22) ck 5663 01-Jul-80 (822.24) (335.20) 27-061018-0 22678 11-Jan-82 527.06 174.51 27-061013-0 25661 31-Aug-83 395.29 98.55 27-061020-0 25930 21-Oct-83 395.29 95.79 27-061033-0 26497 21-Feb-84 263.52 59.42 27-061031-0 27044 22-May-84 263.52 56.13 27-061012-0 27462 26-Jul-84 263.52 53.79 27-061002-0 28763 18-Mar-85 131.75 22.65 27-061026-0 29661 16-Jul-85 131.75 20.48 27-061027-0 30267 07-Oct-85 131.75 18.99 27-061024-0 30462 01-Nov-85 131.75 18.54 27-061017-0 30601 25-Nov-85 131.75 18.10 draw 24-Aug-88 (14,839.52) 0.00 24-Aug-88 0.00 0.00 Total (3,711.67) 5,343.67 BALANCE $1,632.00 5C(E)- MEMOO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directoi„+ / � flip SUBJECT: Municipal State Aid System DATE: February 1 , 1990 INTRODUCTION: This memo is a follow up to previous Council discussions regarding the revision of our Municipal State Aid System to add Vierling Drive to the system. BACKGROUND: Staff had submitted a request to Mn/DOT to add Vierling Drive between C. R. 17 and C. R. 15 to our Municipal State Aid System . Vierling Drive west of C . R . 15 and also east of C . R . 17 is already on the Municipal State Aid System and it is intended to put the remaining portions of Vierling Drive on this system eventually. Staff has received a response from Mn/DOt indicating that they could not place this section of Vierling Drive on the system because a portion of it would pass through Jackson Township located immediately east of Lions Park. A State Aid Route must begin and terminate at another State Aid Route, either City or County , or at a State Trunk Highway . Since C. R . 77 and 79 are not on the County State Aid System, the City of Shakopee cannot use either one of those County roads as a terminus for designating Vierling Drive . Since Mn/DOT has informed City staff that we cannot designate this portion of Vierling Drive, we are unable to construct any further extensions of Vierling Drive using State Aid Funds. This issue was discussed previously with the City Council and there was various options presented . One option would be to annex remaining areas of Jackson Township needed to designate this portion of Vierling Drive . Another option would be to attempt to designate a portion of C. R . 17 or C . R . 79 on the County State Aid System in order to complete the system . A third option would be to simply to construct Vierling Drive out of City funds , which would not be reimbursable at a later date. City Council directed staff to explore the idea of annexing additional lands from Jackson Township or to attempt to get the County roads on the State Aid System. Staff did contact Jackson Township in an effort to explore the possibility of annexing a portion of their lands. This proposal was not heartily endorsed by Jackson Township and they indicated they would need further time to study and arrive at possible trade-offs. 16 Staff also has had some discussions with the Scott County Highway Engineer regarding adding a portion of C. R. 77 to the State Aid System. Mn/DOT has informed staff that the City could place a Municipal State Aid Route designation on a County Highway designation without the need to take over the County Highway . Therefore its would be possible for the City to designate a portion of C. R. 77 as part of our Municipal State Aid System. Staff has submitted this proposal to the County Highway Engineer for discussion at the County Board meeting, but the preliminary indication from the County Highway Engineer is that this would be an acceptable arrangement as long as the situation is considered temporary and the fact that all entities can agree to certain criteria . The main criteria is that the County would still maintain this highway and it would still be designated as County Road 77 . It would simply carry a dual designation as also part of the Municipal State Aid System in order to accommodate extensions of Vierling Drive until such time as remaining lands in Jackson Township annexes. Staff would like the City Council to discuss this proposal and provide staff with the appropriate direction . If the City Council and the Scott County Board agrees that this would be an acceptable arrangement, staff and the County Highway Engineer would submit a joint proposal to Mn/DOt to add this portion of C. R . 77 , as well as Vierling Drive , onto the Municipal State Aid System. If Mn/DOT grants approval of this proposal , both the City Council and the County Board would need to pass a Resolution adopting these routes prior to the final approval of Mn/DOT. RECOMMENDATION: Staff recommends that the City Council concur with the proposal to designate a portion of C . R . 77 on the Municipal State Aid System . This will have no negative impact on the City of Shakopee as the County will still be responsible for all maintenance and upgrades of C. R. 77 . This portion of C. R. 77 would simply carry a dual designation . This proposal would greatly benefit the City of Shakopee by allowing us to designate Vierling Drive between C. R. 17 and C. R. 77 on the State Aid System so that we can commence construction of additional segments of this road . Development between C. R. 17 and C . R . 79 is occurring such that we will need to consider future extensions of Vierling Drive within the next several years and therefore this State Aid designation is vital . ACTION REQUESTED: Move to concur with staff that that portion of C. R. 77 from 10th Avenue South for approximately 1 /2 mile will be added to the Municipal State Aid System and that also Vierling Drive between C. R. 17 and C. R. 77 be added to the State Aid System and direct staff to submit this proposal to Mn/DOT for preliminary approval . 1 IgN11t w R r ` F ' r// h �-V , - 7— I 1 1 . I [ I I I 1 e 1 •l\ I I '__' _ .• 11 •` I I 4`0, . 11 1 1 I .tcpi• • 'I `` I �! u 4 u c a.un- 1 �4 op:�ry I iy' y'' 4/!ala,*.ii 1 1 1 1— LLI 4. I i �,V0�:1ill en:r. o :I 44.T----1 > I ` gry• 411111C 3711111 M 7111;;: Zr�in � N.U: , 17```IIlk I nuns 1 1: 0 V 7.,:r2 Ir'' 1 e '3 E LU ..t t'L a one i 1. 1a �'e0n fro „ea": mil!' •.e. I• 1 i 0 F" CC i —,s �opR:A��� iii ■ 1 0 Q LU . 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I -.\ \ C ...e1.d.lev:s_/ \����--YYY ctliuuele toeiur.,t�, : -11111 II.ell.-.env:.en m. 11 I �6uuur oueeieete 1lnnnu. \p C115AY elle-..r`t : , � 1[.•11••1[,,;� a 1 ► '. a 1 . N I I _ �,\ / _ 1 J� MEMO TO: Dennis Kraft, City Administrator (��►'FROM: Dave Hutton, Public Works Director SUBJECT: Shakopee Bypass DATE: January 30 , 1990 INFORMATIONAL ITEM FOR COUNCIL: Attached is an article from the January 25 , 1990 Shakopee Valley News regarding a status update on the schedule for the Shakopee Bypass. The article basically summarizes what was presented to the Shakopee Bypass Design Team, which includes the County Highway Engineer and myself, by Mn/DOT officials recently . Also attached are copies of the minutes from this Bypass Design Team meeting. As indicated in the article City staff , the County Highway Engineer and the Scott County Transportation Coalition will continue to meet with Mn/DOT staff to resolve this situation. If any Council members are interested in attending the next meeting of the Scott County Transportation Coalition is scheduled for February 9 , 1990 at 8: 15 A. M. at the Courthouse . Staff will continue to keep Council informed of any new developments . DH/pmp s/fO AieX DOT may delay building bypass interchanges at county roads By Ann Schwartz struction of key interchanges linking way 169, but construction of some Special Correspondent county roads to the bypass may be interchanges will be delayed. Scott County Highway Engineer delayed. Plans call for the bypass to run Brad Larson told the County Board Larson said he was told recently from Highway 101 on the east through Tuesday that the Minnesota Depart- by senior DOT officials that in 1991, southern Shakopee and Jackson ment of Transportation (DOT) has the DOT plans to spend$22 million Township to Highway 169 just south revised its construction schedule for in one shot to construct a four-lane of the Shakopee Town Square mall. the Shakopee Bypass and that con- bypass from Highway 101 to High- BYPASS to Page 7 • BypassContinued from Page 1 According to Larson, the DOT are cut off are causes for concern, were expected to be delayed. will build bridges at Highway 101 Larson said. Shakopee Public Works Director and county roads 83 and 16. How- Early last summer, the DOT David Hutton on Wednesday said ever, the state agency hasn't got the announced plans to scale back the that if the DOT was to only build two $8 million needed to build inter- bypass to two lanes in the initial lanes of the bypass initially,as once changes at county roads 17, 79, 77 phase of construction, rather than proposed,it would be under tremen- and 15,said Larson. four lanes as originally planned. dous pressure to construct the other "This change is unacceptable to In September,DOT Commissioner two lanes as quickly as possible.But the Scott County Transportation Leonard Levine announced in the same pressure won't be there to Coalition, cities in southwestern Shakopee that the bypass would be build the interchanges,which could Minnesota,and others,"said Larson, build with four lanes, though the lead the DOT to say to the city and who is president of the coalition. agency had to still find part of the county, "If you want them, build "Those roads would be built with funding.The schedule announced then them yourselves,"said Hutton. at-grade intersections onto the by- called for the main part of the bypass, Hutton said there apparently is an pass,and some roads may just be cut from Highway 101 on the east to internal dispute over the plans at the off.We interpret this to mean that the County Road 83,to be constructed in DOT.DOT officials told him that the DOT is saying if the county and city 1991, with financing coming from project fnay go ahead as planned if want those interchanges we'll have $16.3 million allocated for the proj- additional funds become available to build them,"Larson explained. ect. The leg from County Road 83 from other projects that are delayed, High volumes of traffic converg- west to Highway 169 was to have a common occurrence. ing at at-grade intersections,and the been completed in 1992 and 1993, Larson said he and local govern- lack of access north from Jackson with the required $14 million corn- ment officials plan to meet with DOT Township if county roads 77 and 15 ing from other DOT projects that officials on the matter. 0/ Gt° AW/e/1 SF-OGC06-C6 4 86 DEPARTMENT : Mn/DOT - Operations Division STATE OF MINNESOTA Metro District - Golden Valley Office Office Memorandum DATE : January 26, 1990 TO : Meeting Participants i K (See Attached List) FROM T. C. Johnson District Final Design ngineer PHONE : 593-8503 SUBJECT : T.H. 101 Shakopee Bypass Minutes of Design Team Meeting January 11. 1990 Attached for your information is a copy of the minutes of the Design Team Meeting we had on January 11, 1990, prepared by Jerry Stark and me. If you have any questions, please call me at 593-8503 or Jerry at 593-8496. Also attached is a list of the meeting participants as well as a Design Status Summary sheet. The next Design Team Meeting is scheduled for March 15, 1990, 9:30 a.m. , at the Mn/DOT Metro District, Golden Valley Office, Conference Room No. 5. TCJ:dcr Attachment cc: Meeting Participants (see attached list) Daniel Jobe - Scott Co. Dave Warzala - BAA Willy Handegard - C.O. Utilities Jim Povich - G.V. ADE Al Pint - G.V. ADE Mike Christensen - Oakdale ADE Ron Erickson - G.V. Pre-Design Earl Howe - G.V. R/W Dick Hoppenrath - G.V. Const. Clint Rud - G.V. Trans. Planning 7/ 771". /0/ S /IAKOi%fC BY/04 ss 13 __ Des,5n Tar, Mee?>ny / - // - 90 Name Re resent/� PAerne 71 A14/D - 6 I/. .., 4,- • 5-9.3-850. 1-2 a c/1 i--I ;-i 74e 111,1M7: 8/6ii ..c9 I- 4(,; (4 i; 07,4,0- 72.0_,_:66 17/ 5-=/01 lo411 114- 01•907.47/- tel/ S,- sf/ 5/152 jt-x 7 STARK P1 -q/D •r r, ,C. .5,13 - 64+ 14. `-C1S4ti kali, 11'J/ADT F. D. 5 - 84 9 7 M a•x b►2,0 r V RS 51-3 - L O Ye_AP e-H, )-10trt) T5'FkRTU4- P\ScHMcv.1 ',32 - 0421 29_,-,,, /2 Yr,' 54.e ro,ii - 4�e-Af,..7N 332- 0S/2/ L Aee4 i cxso,3 .Srare, F.-Sk,Jl,`, 4--)S-CO t 0 caae. 6:- .--r - - K ________ WI l • &m HSG sr ii 00 - Zv79 9± v / -;\ 6E/4 -490 -2O4 re.,, 7-74V/W7 M/2X,Vfll 'it::?r^/ere 29S -2/77 - ,L------- , e- ,/,6 - .i-.. 07- 5././-7-1,.6.c,e--e- /i/C---, 6__C7 t-- \t\1 I t 1E,-) . CSM 3-7&-6 ?.. o+,1 �Ta ilei Sti;. al a.-74--.4=k- 144e 2'e i„Tl ef',ae t ///,,/, ;'" j3-"5:0 5- "--r-U- -10 jo,,Yz );:.,..‘97---x r-10 /D c -i3-:,/- "e_ -n - 5o/- 05 sfY/ 2--A);c/ ak 7--- r 7 7zy ci,..5,,. -1/'d 6. ---.- - /., --6-- -,K.3,5-' 026,0y y, oz.s S fa yes" 00/0 (--- )racl La tsor c_$4 CO O n4 ' b- 4� 3 (GSE 8/9 CK , Si DE /F NEc DE/`) Minutes of Design Team Meeting 01-26-90 T.H. 101 Shakopee Bypass GJS January 11, 1990 9:30 a.m. i - Funding and Schedule Update Tim Johnson talked about the meeting he attended on December 27, 1989, with the Highway Program Coordinating Committee (HPCC) . HPCC re-affirmed the August 25, 1989, priorities and approved a cost increase from $16.3 million to $22 million through FY '91. The $22 million is to be used for construction of a 4-lane divided mainline highway from T.H. 169 to Old T.H. 101 which would provide the minimum work necessary to get the through movments around Shakopee. This work is summarized as follows: 1. Grading and surfacing 4-lane divided mainline highway including: a. Direct connection at West End (signalized at-grade intersection with T.H. 169) b. Direct connection at East End (directional interchange with Old T.H. 101) 2. Grading the interchanges at CSAH 15, CSAR 17 and Co. Rd. 83 3. Surfacing the east ramps at Co. Rd. 83 4. Grading and surfacing Co. Rd. 83 5. Grading and surfacing CSAH 16 (minimal work at bridges) 6. Construct 7 bridges a. Br. 70004, 70006 and 70009 at East End b. Br. 70037 and 70038 at CSAR 16 c. Br. 70039 and 70040 at Co. Rd. 83 The remaining funding of about $8 million for the following areas has not been defined (west to east) : 1. At CSAH 15 Interchange a. Bridge No. 70011 b. Grading and surfacing CSAR 15 c. Surfacing ramps and loops at CSAH 15 2. At Co. Rd. 77 Grade Separation a. Bridge No. 70012 b. Grading and surfacing Co. Rd. 77 3. At Co. Rd. 79 Grade Separation a. Bridge No. 70013 b. Grading and surfacing Co. Rd. 79 4. At CSAH 17 Interchange a. Bridge No. 70014 b. Grading and surfacing CSAH 17 c. Surfacing ramps at CSAR 17 Minutes of Design Team Meeting 01-26-90 T.H. 101 Shakopee Bypass GJS January 11, 1990 Page 2 5. At Co. Rd. 83 Interchange a. Surfacing west ramps at Co. Rd. 83 6. At Co. Rd. 89 Interchange a. Bridge No. 70008 b. Grading and surfacing Co. Rd. 89 c. Grading and surfacing ramps at Co. Rd. 89 Brad Larson, Dave Hutton and Norbert Theis all had questions and concerns on how Mn/DOT would handle traffic at the above crossings. Tim said he did not have any good solutions at this time, but was open to suggestions, ideas and help. He also said Mn/DOT was looking at the possibility of temporary at-grade intersections with signals at CSAH 15, CSAH 17 and Co. Rd. 89 and temporary cul-de-sacs on both ends of Co. Rd. 77 and 79. Tim will be meeting with Mike Christensen, Al Pint, Jim Povich and Ron Erickson to try and get more direction on what to do. Mn/DOT will continue working on construction limits (and then R/W acquisition) for the entire project. Project Status - Road Design Susan Rani - Design work for Stages lA and 1B are 78% and 58% complete, respectively. Stage lA - roadway plan and two retaining walls adjoining Br. 70004 need foundation recommendations and soils letter. Stage 1B - preliminary bridge data for Br. 70006 was submitted to Central Office on November 27, 1989. The letting for Stage lA on May 25, 1990, still appears possible, but is tight. Jerry Stark - Design work for Stages 2, 3 and 4 are 35%, 25% and 25% complete, respectively. The horizontal and vertical alignments are nearly complete. Waiting for hydraulics information so the construction limits can be completed. The pavement determination process is complete and concrete was selected (10-1/2" thick on mainline and 8" on ramps/loops) . Kenny Horns (BAA) - Crossroad design is about 65% complete overall. Have estimated preliminary construction limits for crossroads based on conceptual drainage information. A copy of each crossroad plan has been given to the City of Shakopee, Scott County and Mn/DOT for review. Working on typicals and drainage. Project Status - Bridge Design Max Daubenberger (VHS) - Final plans of Br. 70004 have been sent to Central Office for final review. Final plans of the two adjoining retaining walls will be submitted to Mn/DOT in about one week (but need final foundation recommendations before fully complete) . Final Design of Br. 70009 is proceeding with final review plans to Central Office in April 1990. Aesthetic surface treatment is being coordinated with Jim Reierson for Br. 70004 and 70009 and two retaining walls. Minutes of Design Team Meeting 01-26-90 T.H. 101 Shakopee Bypass GJS 1 K. January 11, 1990 Page 3 3 John Steenberg (SEH) - Br. 70011 and 70012 plans have been submitted to Central Office for final review. Br. 70039 and 70040 have received Mn/DOT preliminary design approval. They will be three-span concrete bridges. Larry Erickson (SRF) - Br. 70013 is complete. Br. 70014 plans have been submitted to Central Office for final review. Br. 70037 and 70038 have received Mn/DOT preliminary design approval. They will have single-span steel and concrete alternates. Loren Hegland and Tim Johnson - Br. 70006 will be designed in-house by Dave Ganyo. Data for preliminary bridge plans was submitted to Lud Bann on November 27. Br. 70008 will probably be designed by consultant (yet to be selected) . Data for preliminary bridge plans was submitted to Lud Bann on November 28. Surveys and foundation recommendations for both bridges have been completed. Drainage Dave Hutton - The DNR will be removing Mill Pond from the trout stream list. This will reduce mitigation required and save about $370,000. Some minor mitigation will still be needed. Stage II Drainage Project will be let by the City after the cooperative agreement is finished and executed. Peter Willenbring (OSM) - Stage III Drainage Project construction plans are complete, and OSM is finishing the specifications. These will be submitted to Ellen Anderson by the end of January for Mn/DOT approval. There will be some utility involvement. Norbert Theis mentioned that two gas lines would be encountered. OSM has completed preliminary work on linear ponds from Co. Rd. 79 to CSAH 16 on the south side. Right of way required for pond will be from 150' to 250' maximum. Pond on north side east of Co. Rd. 83 was designed by Mn/DOT 60' wide for 100 acre-feet storage. After further study, the City believes they need 200 acre-feet storage for future developments. Dave and Peter are having a meeting with Scotland Inc. on Monday, January 15, to discuss areas for ponding where it would have the least impact on industrial and commercial land use. OSM will get back to Mn/DOT with information on locating and sizing the pond. Ellen Anderson - Mn/DOT will design the six culvert crossings. Highway Stage lA drainage recommendations are nearly complete. Stage 2B is about 75% complete. Have some preliminary ditch grades from NSP to RV Park for Stage 2. Also have preliminary grades and ponding for Crossings 4, 5 and 6. Waiting for final information from OSM on north pond in K-Mart ditch area. Have added a second hydraulics squad to start working on west end of project from T.H. 169 to CSAH 15. Right of Way Kenny Horns (BAA) (T.H. 169 to Co. Rd. 83) - Base maps are complete. Parcel data is done. After mainline construction limits are turned in it will take about one month to complete the R/W authorization map. Appraisal on Beckrich Property at CSAR 15 is due by February 23. (Paul Stine will inform the Beckrich's regarding timing of appraisal and offer. ) Minutes of Design Team Meeting 01-26-90 T.H. 101 Shakopee Bypass GJS January 11, 1990 Page 4 Paul Stine (Co. Rd. 83 to Old T.H. 101) - Everything is on track. If construction limits are in to his Office in February, contacts with property owners will be made in late fall. He stressed that accurate construction limits are needed the first time. If they are changed, it takes just as long to do the second time. Design Status Forms Tim Johnson pointed out that Design Status Forms were attached to the meeting agenda. Design Issues Randy Geerdes (SRF) has the eeometrics refined on the Co. Pd. 18 River Crossing project. Co. Rd. 18 will go over the WB Shakopee Bypass. A public hearing was held December 13, 1989, with about 200 people present. SRF is completing the layout and Study Report for submittal to Mn/DOT. Design approval is hoped to be received by March. The bridge over the Minnesota River will hopefully be let in late 1991 or early 1992. Construction will take three years. The south interchange will hopefully be let in late 1992 with construction taking two years. The project would then be opened to traffic in late 1994 or only about one year after the Shakopee Bypass. The next few weeks will be spent working on alternates for Co. Rd. 18 south of the Shakopee Bypass. Willy Handegard could not be present, but Tim Johnson said utility information for Stages lA and 1B will be submitted shortly to Central Office for final review and disposition. Howard McDermott - He will be meeting with Foundations people the week of January 15. The soils letter for Stages lA and 1B should be complete by the end of January. The soils survey for Stage 2 is nearly complete. The soils survey for Stages 3 and 4 will start soon. Ron Erickson was not present, but Tim Johnson said the layout for Alternate B on the west end had been sent to Central Office for approval on October 18, 1989, and we expect it back soon. Indirect Source Permit Tim Johnson said the Indirect Source Permit process is about two weeks ahead of schedule. The meeting was adjourned at 11:00 a.m. Next Design Team Meeting will be Thursday, March 15, 1990, 9:30 a.m. , at the Mn/DOT Metro District, Golden Valley Office, Conference Room No. 5. GJ S:TCJ:dcr C O CA OJ -a •-• -a+ u1 CU CO O CO O O CJ l CO O N W CO L."3 O O CO CO IJ') CO N O. CJ .--• Cs CO U") .M u7 M -O .--1 O] .-1 -• N N. CO --• ••• CNA n W CO CO 71. � � * $ $ t * * 41 * $ * * * * 41I � � co LL :. claT in 4 CnZ = X = = = S2 Cn L 1-- O. I-- Q C W W W I'-- Q W LL LL. I•- Q W LL Q O •.1 — I•- C7 O CC Z CC Cn CI) O Q cr) C1- cc O Q ul CC Q LL O I. O O L. CO CC1 O Ln A OM Cn Cf) 4 CO to CO ON A CJ CO C CU C C 01 ON C \ CT ' C CT ` I-- 5 C L C CT C Z CT L b -C C L. L L 00 L. 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LI Li 4 C +J 'C 'O 'C 2 Q rfl .--• =1 • .1= . • .C3 ,I3 • • . • 'C rd • • . 'fl rC . • I I •-• rC L rp L L •I O L L L L. 03 O L L. L. rfl CO L- L CJ CI rC ON O CSI O Ca m O CC CO CO CO C) O CC 'C CO CO O CC CO CO L L •.•l C CC CC CC I CC I CC I 0- a u •-• ac _ a•t CJ Z Z co. re '--' C.f) L _,.c C1 Cr co Z CU C In C C • CO -• N M '•r CA -0 C. CC O. O •-• N M CU Q UN •-• O -•• N Mf 't U-1 -O Cs CO T .-• -•-f . . . . . -•• .-•I •-• N N N N +, +, 2 O A 2 -4.' Lmommina. til l k MEMO TO: Dennis Kraft , City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Heritage Subdivision DATE: February 1 , 1990 INTRODUCTION: Attached is correspondence from Heritage Development , Inc . requesting a reimbursement for a sanitary sewer crossing on Vierling Drive that was installed as part of the Heritage Place 2nd Addition project. BACKGROUND: Heritage Place 2nd Addition is a private subdivision. By that, I mean that all public improvements (street, sewer , water , etc . ) were constructed by the developer . The terms of the construction were addressed by a Developer ' s Agreement with Heritage Development, Inc. As part of the final design for the public improvements, staff required that the sanitary sewer be extended across Vierling Drive to the south for future development (See attached map) . In order to avoid tearing up Vierling Drive, it was required to jack or push the sanitary sewer through under the street. Physically , there was no other way to get the sewer across Vierling Drive and it had to be done prior to constructing Ruby lane . When a sewer is pushed across a street, a casing pipe must first be pushed across at a slightly larger diameter so that the sewer pipe can simply be slid into the larger casing pipe. Otherwise , the sewer pipe would get damaged . Jacking or pushing a pipe across a street is substantially more expensive than cutting the street open to lay the pipe . In this particular case laying the pipe across in an open trench would have cost $875 .00 . Jacking the pipe across added $5 ,950 .00 to the sewer cost for a total cost to jack the sewer of $6 ,825 .00 . Similarly , the watermain was required to be jacked across Vierling Drive. The total cost for this portion was $7 ,591 .50 . The developer will be discussing this issue directly with S. P. U. C. and the City will not be involved in this item. The developer has submitted a request to staff for reimbursement of this sanitary sewer crossing of Vierling Drive. The developer is siting the following reasons for requesting a reimbursement. First, the sanitary sewer crossing does not benefit the Heritage Place 2nd Addition but was required to accommodate future development south of Vierling Drive. r3 / v Second, the sanitary sewer crossing extends beyond the boundaries of this plat. Normally, a developer is only required to install improvements with the boundaries of their plat. Third , the costs associated with jacking the pipe are substantially higher than by open cutting a trench . During the preparation of the Developer' s Agreement, this issue came up . Staff indicated to the developer that if he felt strongly about any reimbursement for additional sewer work , it should be covered in the Developer ' s Agreement . This has happened in past developments , specifically as it deals with the oversizing of sewers to accommodate future development. The City has reimbursed developers for oversizing the sewer pipe . The mechanism to handle this is to attach a Reimbursement Agreement to the Developer' s Agreement. For this particular subdivision, this was not done. Therefore , the developer is now requesting the reimbursement. The Finance Director has indicated that any reimbursement would have to come out of the Sanitary Sewer Enterprise Fund . The City Attorney was contacted to find out if these costs could be assessed to the property south of Vierling Drive at the time it develops as a systems charge or some other method . The Attorney indicated that this would not be possible since the City did not follow the proper statutory requirements for assessing these costs ( i . e . public hearing , etc . ) . Since this was a private development there was no need to conduct a public hearing . The City Council should discuss this request and provide staff with the appropriate direction . ALTERNATIVES: 1 . Reimburse the developer 100% of the costs associated with jacking the sanitary sewer crossing or $6 ,825 .00 . 2 . Reimburse the developer 100% of the costs for the jacking only, above and beyond the pipe laying, or $5 ,950 .00 . 3 . Reimburse the developer 50% of his total costs or $3 ,412 .00 . 4 . Do not reimburse the developer anything. RECOMMENDATION: The rationale for reimbursing the developer 50% of the costs would be to cover those costs associated with the south half of the crossing only ( from the centerline of Vierling Drive South) . If the City had constructed this crossing as part of an overall 15 JQ. sewer project , both sides of the street would have been assessed their share of the crossing or 50% each. If the sewer was oversized ( greater than 8 inch diameter ) only those costs associated with an 8 inch diameter sewer would have been assessed . If the City reimburses the developer 50% of the costs , it is doubtful that we would ever be able to collect that from the south property owner. The main reason for reimbursing the developer 100% of the costs is the correlation with our oversizing reimbursement policy . This sanitary sewer crossing does not benefit the developer in any way but was simply required to accommodate future development south of Vierling Drive . The developer could have just as easily stopped the sanitary sewer installation north of Vierling Drive. Staff is recommending that the developer be reimbursed the full amount or $6 ,825 .00 . The money would come out of the Sanitary Sewer Enterprise Fund , similar to oversizing reimbursements. ACTION REQUESTED: Direct the appropriate City staff to reimburse Heritage Development, Inc . the total sum of $6 ,825 .00 for costs associated with installing a sanitary sewer across Vierling Drive , with the funds coming out of the Sanitary Sewer Fund . DH/pmp HERITAGE HERITN AGE DEVELOPMENT OF MINESOTA , INC . January 5, 1990 Mr. David Hutton Shakopee City Engineer 129 East First Ave. Shakopee, MN 55379 Dear Mr. Hutton: As you know, the sewer and water lines in Heritage Place Second Addition have been installed and passed the required pressure testing. As part of this installation, the jacking of sewer and water lines under Vierling Drive was made as a provision to facilitate sewer and water connection to the South and eliminate future disruptions in Vierling Drive. At this time, payment has been made by Heritage to the contractor for this work and as discussed during the planning stages of Heritage Place 2nd Addition, reimbursement would be made to Heritage Development for these items. The actual costs for the sewer and water pipe and jackings are $6, 825.00 and $7, 591 . 50, respectively. Enclosed, please find the pay estimate from our engineer verifying these amounts. At your earliest convenience, may we address this matter while it is still a current issue. Thank you for your attention. Sincerely, Dwtd 40,0&/\ David Heller Project Manager 420 East County Road D St. Paul, MN 55117 (612)481-0017 CONTRACTOR PAY ESTIMATE NO .. 02 PAGE 01 8882 HERITAGE DEVELOPMENT - HERITAGE PLACE 2ND ADDITION ENGINEER: McCOMBS FRANK RODS CONTRACTOR: BROWN & CRIS, INC. 15050 23RD AVE. N. 19740 IJNRICK AVE. PLYMOUTH, MN 55447 LAKEVILLE MEN 55044 DATE: 12/15/89 -- CONTRACTOR PAY ESTIMATE SUMMARY -- * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS PERIOD TO DATE WORK COMPLETED SECTION 1 - UTILITIES 125,633.25 194,852.50 SECTION 2 - STREETS 71,750.75 72,790.25 MATERIALS ON SITE SECTION 1 - UTILITIES 0.00 0.00 SECTION 2 - STREETS 0.00 0.00 ADJUSTED TOTAL 197,384.00 267,642.75 LESS RETAINAGE - 5X PREVIOUS, 3X CURRENT 4,516.34 8,029.28 TOTAL AMOUNT DUE FOR WORK COMPLETED TO DATE 192,867.65 259,613.46 LESS PREVIOUS PAYMENTS -0.00 66,745.81 TOTAL AMOUNT DUE 192,867.65 192,867.65 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * -- SUMMARY OF PREVIOUS PAYMENTS -- ESTIMATE NO. DATE AMOUNT TOTAL 1 09/30/89 66,745.81 66,745.81 +.44a0-44,4&4-11.4- EFfFa+++ 4-a"4 a FfF 1(4444244' APPROVED: APPROVED: ENGINEER: McCOMBS FRANK ROOS CONTRACTOR: BROWN & CRIS, INC. - --- -- V I2 TRACTOR PAY ESTIMATE NO _ 02 PAGE 02 l J 8882 HERITAGE DEVELOPMENT - HERITAGE PLACE 2ND ADDITION SECTION 1 - UTILITIES ENGINEER: McCOMBS FRANK ROOS CONTRACTOR: BROWN & CRIS, INC. 15050 23RD AVE. N. 19740 KENRICK AVE. PLYMOUTH, MN 55447 LAKEVILLE MN 55044 DATE: 12/15/89 -- PAYMENT SUMMARY FOR WORK COMPLETED TO DATE -- ITEM ITEM CONTRACT UNIT ---- THIS PERIOD TD DATE NO. DESCRIPTION QUANTITY UNIT PRICE QUANTITY AMOUNT QUANTITY AMOUNT 1 REM. EX. 8' PVC SEWER 90.0 LF 6.00 0.0 0.00 90.0 540.00 2 REM. EX. SANITARY M.H. 1.0 EA 200.00 0.0 0.00 1.0 200.00 3 10' PVC SEWER(35) 8-10' 340.0 LF 13.50 0.0 0.00 340.0 4,590.00 4 10' PVC SEWER(35) 10-12' 340.0 LF 13.50 0.0 0.00 340.0 4,590.00 5 10' PVC SEWER(35) 12-14' 125.0 LF 1 13.50 0.0 0.00 125.0 1,687.50 6 8' PVC SEWER(35) 8-10' 150.0 LF7O 12.50 110.0 't;575Te0815 150.0 1,875.00 7 8' PVC SEWER(35) 10-12' 1,550.0 LF 12.50 0.0 0.00 1,550.0 19,375.00 8 SANITARY SEWER M.N. 12.0 EA 1,000.00 0.0 0.00 12.0 12,000.00 9 MANHOLE, EXTRA DEPTH >8' 31.1 VF 50.00 0.0 0.00 31.1 1,555.00 10 4' CIP SEWER PIPE 1,750.0 LF 8.50 1,750.0 14,875.00 1,750.0 14,875.00 11 10" X 4' PVC WYES 14.0 EA 50.00 0.0 0.00 14.0 700.00 12 8' X 4° PVC WYES 35.0 EA 30.00 0.0 0.00 35.0 1,050.00 13 SANITARY SEWER, JACKING 70.0 LF 85.00 70.0 5,950.00 70.0 5,950.00 14 GRAN. FOUNDATION KAT'L 500.0 TN 0.01 0.0 0.00 0.0 0.00 15 8' DIP WATERMAIN, CL.52 465.0 LF 7)' 13.45 370.0 4;9, 5.-5@'14j,'.535.0 7,195.75 16 6' DIP WATERMAIN, CL.52 2,660.0 LF 12.45 1,415.0 17,616.75 2,665.0 33,179.25 17 8' GATE VALVE W/BOX 2.0 EA 400.00 1.0 400.00 2.0 800.00 18 6' GATE VALVE W/BOX 12.0 EA 350.00 8.0 2,800.00 13.0 4,550.00 19 FIRE HYDRANTS 6.0 EA 1,000.00 4.0 4,000.00 6.0 6,000.00 20 RELOCATE HYDRANTS 1.0 EA 500.00 0.0 0.00 1.0 500.00 21 FITTINGS (C.I.EQ.WEIGHT) 2,800.0 LBS 0.01 1,300.0 13.00 1,300.0 13.00 22 1° COPPER SERV. PIPE 0.0 LF 7.00 0.0 0.00 0.0 0.00 23 1' COPPER SERV. GROUPS 0.0 EA 65.00 0.0 0.00 0.0 0.00 24 24' RCP, CL.4 8 - 10' 100.0 LF 26.00 400.0 10,400.00 400.0 10,400.00 25 24' RCP, CL.4 10 - 12' 70.0 LF 26.00 0.0 0.00 0.0 0.00 26 24' RCP, CL.4 12 - 14' 100.0 LF 26.00 0.0 0.00 0.0 0.00 27 24" RCP, CL.4 14 - 16' 80.0 LF 26.00 0.0 0.00 0.0 0.00 28 24' RCP, CL.4 16 - 18' 30.0 LF 26.00 0.0 0.00 0.0 0.00 29 24' RCP, CL.3 8 - 10' 40.0 LF 28.00 133.0 3,724.00 133.0 3,724.00 30 24' RCP, CL.3 10 - 12' 100.0 LF 28.00 0.0 0.00 0.0 0.00 31 21' RCP, CL.3 0 - 8' 70.0 LF 24.00 358.0 8,592.00 358.0 8,592.00 32 21' RCP, CL.3 8 - 10' 290.0 LF 24.00 0.0 0.00 0.0 0.00 33 18' RCP, CL.3 0 - 8' 185.0 LF 21.00 183.0 3,843.00 183.0 3,843.00 34 15' RCP, CL.5 0 - 8' 149.0 LF 19.50 149.0 2,905.50 149.0 2,905.50 35 12' RCP, CL.5 0 - 8' 460.0 LF 18.00 490.0 8,820.00 490.0 8,820.00 36 12' RCP, CL.5 8 - 10' 20.0 LF 18.00 0.0 0.00 0.0 0.00 37 12' RCP, CL.5 10 - 12' 10.0 LF 18.00 0.0 0.00 0.0 0.00 38 STORM MANHOLES 2.0 EA 800.00 2.0 1,600.00 2.0 1,600.00 39 CATCH BASIN MANHOLES 9.0 EA 800.00 9.0 7,200.00 9.0 7,200.00 40 CATCH BASINS (DEAD END) 6.0 EA 800.00 6.0 4,800.00 6.0 4,800.00 J • IV .1" �� AON TRACTOR PAY ESTIMATE NO _ 02 PAGE 03r ,�...:, _,� 8882 "` HERITAGE DEVELOPMENT - HERITAGE PLACE 2ND ADDITION SECTION 1 - UTILITIES -- PAYMENT SUMMARY FOR WORN COMPLETED TO DATE -- ITEM ITEM CONTRACT UNIT ---- THIS PERIOD TO DATE NO. DESCRIPTION QUANTITY UNIT PRICE QUANTITY AMOUNT QUANTITY AMOUNT 41 MANHOLES, EXTRA DEPTH 13.1 VF 50.00 10.3 515.00 10.3 515.00 42 BREAK INTO EX. 54' S.S 1.0 EA 500.00 1.0 500.00 1.0 500.00 43 8' DIP RESTRAINED JOINTS 70.0 LF 10.00 70.0 700.00 70.0 700.00 44 WATERMAIN JACKING 70.0 LF 85.00 70.0 5,950.00 70.0 5,950.00 45 3/4' COPPER SERVICE PIPE 1,650.0 LF 6.75 1,650.0 11,137.50 1,650.0 11,137.50 46 3/4' WATER SERV. PIPE 49.0 EA 60.00 49.0 2,940.00 49.0 2,940.00 TOTAL SECTION 1 - UTILITIES 125,632.25 194,852.50 )47/rAsE CHANGE ORDER NO. 1 Heritage Place 2nd Addition OWNER: Heritage Development of Minnesota, Inc. CONTRACTOR: Brown & Cris, Inc. &NGINEER: McCombs Frank Roos Associates, Inc. REASON FOR CHANGE ORDER: Due to final plan review by the City, items have been changed or added since project was bid. PLANS Sheets 1-6 shall be replaced with the current plans approved by the City Engineer and Utility Manager. PROPOSAL FORM ADD: 8" DIP Watermain Cl. 52 (Restrained Joints) 70 L.F. $ 6" DIP Watermain Cl. 52 � IO.Od LF $ 700.00 320 L.. , $ 12.45/LF S 3,984.00 Watermain Jacking 70 L.F. $ 85 .O0/LF S 5,950.00 3/4" Copper Service Pipe 1,650 L.F. $ 5 .75/LF $ 11, 137.50 3/ Water Service Groups 49 EACH $ 60.00/EA $ 2,940.00 Concrete Valley Swale 2 EACH $ 2 ,000.00/EA $ 4,000.00 TOTAL ADD $ 28,711.50 DEDUCT: 8" DIP Watermain Cl. 52 320 L.F. $ 13.45/LP $ 4,304.00 6" Gate Valve w/Box 1 EACH $ 350.00/EA $ 350.00 1" Copper Service Pipe 1,650 L.F. $ 1" Water Service Groups 49 EACH $ 65.00/EA5.00/ $$ 11,550.001 TOTAL DEDUCT 85.00 $ 199..3389.00 PREVIOUS CONTRACT AMOUNT $ 294,352.00 CHANGE ORDER NO. 1 - ADD $ 28, 711.50 CHANGE ORDER NO. 1 - DEDUCT $ 19.389.00 REVISED CONTRACT AMOUNT $ 303,674.50 RECOMMENDED: BY:Mc '..- • DATE: (`y /9/G�' ROQ5 A SOOIATES INC. APPROVED: BY: AlsAlg .. -tea' 40F, DATE: / 4L U? c5 BR. : of • t ACCEPTED: BY: DATE: HERITAGE DEVELOPMENT OP MN, INC. 13 L t , I . r..;. 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':', lc D R I V E -------------7- ------------- .-. --------- Sewer Crossing MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works DirectorCS;) SUBJECT: Shakopee Bypass - Letter of Understanding DATE: February 1 , 1990 INTRODUCTION: Staff has received correspondence regarding a Letter of Understanding between the City of Shakopee and Mn/DOT regarding the construction, design and maintenance for the Shakopee Bypass and associated drainageways. BACKGROUND: Staff has been working with the Mn/DOT staff to arrive at an agreement concerning the construction of the various draingeways associated with the Shakopee Bypass. Attached is correspondence from Mn/DOT that summarizes the various draingeways and the agreement between the City and Mn/DOT regarding the construction and maintenance of these drainageways. The letter and associated color coded map summarizes the various provisions of this agreement quire clearly apparently. Staff will go through this Letter of Understanding with the City Council in detail at the February 6 , 1990 meeting . ALTERNATIVES: 1 . Authorize the appropriate City officials to execute this Letter of Understanding and submit it to Mn/DOT. 2 . Direct staff to modify this Letter of Understanding accordingly and inform Mn/DOT of the modifications . 3 . Reject this Letter of Understanding and inform Mn/DOT that we will not be executing it. RECOMMENDATION: Staff recommends Alternative No. 1 to authorize the appropriate City officials to execute the attached Letter of Understanding and submit it to Mn/DOT. ACTION REQUESTED: Move to authorize the appropriate City officials to execute the attached Letter of Understanding and submit it to Mn/DOT. DH/pmp LETTER r��r1NESOTq '"`'inesota Department of Transporta Th - a°(1016 Metropolitan District Transportation Building 3 0� St. Paul, Minnesota 55155 4T OF TIA0 Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 Reply to January 22, 1990 Telephone No. 591-4646 Mr. David Hutton City Engineer City of Shakopee 219 East First Avenue Shakopee, MN 55379 Re: S.P. 7005-57 & 7005-58 (TH 101) Shakopee Bypass from TH 169 to CR 83 Construction, Right of Way, and Maintenance Letter of Understanding Dear Mr. Hutton: This letter shall serve as a letter of understanding between the City of Shakopee and the Minnesota Department of Transportation concerning construction, right of way acquisition and maintenance for the above referenced project. Attached are eight color coded maps of the project included for clarification. The State of Minnesota agrees to the following: 1. Proposed Trunk Highway 101 (from T.H. 169 to T.H. 101) and Overpasses (CSAH 15, C.R. 77, C.R. 79, CSAH 17, CSAH 16, C.R. 83) (highlighted yellow on sheets 1,2,3,4,6,7 & 8) : a) Construction shall be designed, let, and supervised by Mn/DOT. b) All right of way shall be acquired and maintained by Mn/DOT. 2. City's Linear Retention Pond (CSAH 79 to CSAH 16) (highlighted pink on sheets 1,4,6 & 8) : a) Mn/DOT shall acquire all right of way required. b) Mn/DOT shall construct the linear retention pond. c) A deed to convey fee ownership rights of the property on which the retention pond is constructed shall be forwarded to the City after construction is complete. d) Access to the pond from highway right of way for maintenance purposes shall be granted to the City (limited access from County Road 17) . CeleitaP_ MINNESOTA 1990 An Equal Opportunity Employer January 31, 1990 Mr. David Hutton Page Two 3. Lipper Valley Drainage Project (Phase III) (highlighted blue on sheets 1,2,3 & 4) : a) Project shall be designed by the City's consultant. b) Construction shall be let and supervised by Mn/DOT. c) Mn/DOT shall acquire all right of way (except for Tahpah and Lions Parks) . d) Permanent maintenance of the drainage system within City limits shall be the responsibility of the City and, as the City annexes additional property into it's corporate limits, the drainage system included shall also become the City's responsibility. e) Rights shall be granted to the City to enter onto Mn/DOT's drainage system for maintenance purposes. f) The drainage ditch system in Jackson Township limits shall be maintained by Mn/DOT. 4. Connector System (highlighted green on sheets 1,3,4,5,6 & 7) : a) Project shall be designed by the City's consultant. b) Construction shall be let and supervised by Mn/DOT. c) Mn/DOT shall acquire all drainage ditch right of way except as dedicated in the platting process (Ditch #4 through the Meadows First Addition) . d) Permanent maintenance of the drainage system within City limits shall be the responsibility of the City and, as the City annexes additional property into it's corporate limits, maintenance of the drainage system included shall also become the responsibility of the City. e) Rights shall be granted to the City to enter onto Mn/DOT's drainage system right of way. f) The drainage system in Jackson Township limits shall be maintained by Mn/DOT. January 31, 1990 Mr. David Hutton Page Three The City of Shakopee agrees to the following: 1. City's Linear Retention Pond (C.R. 79 to CSAH 16) (highlighted pink on sheets 1,4,6 & 8) : a) The City shall reimburse Mn/DCT for the cost of constructing the retention pond. b) The City shall reimburse Mn/DOT for the cost of the permanent right of way and easements acquired for construction of the pond. 2. Upper Valley Drainage Project (Phase III) (highlighted blue on sheets 1,2,3 & 4) : a) The City shall dedicate drainage easements to the State at no cost to the State, through Lions Park and Tahpah Park for the proposed drainage facility. b) Permanent maintenance of the drainage system within City limits shall be the responsibility of the City and, as the City annexes additional property into it's corporate limits, maintenance of the drainage system included shall also become the responsibility of the City. 3. Connector System (highlighted green on sheets 1,3,4,5,6 & 7) : a) Ditch 4 - The City shall require the developer of "The Meadows First Addition" subdivision to dedicate all right of way necessary for ditch construction and permanent maintenance prior to plat approval. b) Permanent maintenance of the drainage system within City limits shall be the responsibility of the City and, as the City annexes additional property into it's corporate limits, maintenance of the drainage system included shall also become the responsibility of the City. /37U January 31, 1990 Mr. David Hutton Page Four City of Shakopee hereby accepts and agrees to the terms and conditions set forth in this letter of understanding. City of Shakopee By Its Mayor By By Its City Clerk Its City Administrator The State of Minnesota Department of Transportation hereby accepts and agrees to the terms and conditions set forth in this letter of understanding. State of Minnesota By Its Sincerely, ., /,C W. M. Crawford U, Metro District Engineer • T. s r. ' - • -r'=-a -- L' ; . ~fie •• . vat- •-- .1 •' . t — = SCG, k7' ,: . l: . / / „� - _ ��-!/`fes �� �;: s „, . _ ., . • fir: .4- - _ r..1..!..n L If :: .„It , , .. .,, ,.______ ..._ __:>„...: _,. .... ,.. .... ........„ . ... ......_. ems— Y�, J, : / - - . i -! � _/ Cepi•I vs s —�': UVDP 0 — - •• ,.j ,��— • / a. r< ) • - `` � _ - _ • s r _/ • t�r - 'f ' • - '7%1 � rjf - `moi ,"-4".7---:J_ —• � ____4 - 1 f _-i-/ - _..' . . - I. - {mss / - t..\ ' --..- -•. • D . 1 .; "..../ •' /'/ •''. ••••••, ri,,J , • ' •%:.'":."•• r2k:k. f .t. : • -. ;.. . '. .... ... -. .... •co.5._, . ; :''4:.1!,. t• :e. ,-,.. „ ..._.,..;;1 .„„._. __ fr c. ••• -C:_,) ; ; . • -.i__ c::::. 7.- - —_. _____.„ ...:__..„ _ c) „..,_, . . .. • . . .... . -- • .s.::;---". .._. 4 . 1 :.—,1 R s Des e: Carts. !:.3. r 1 :1---: ,...:;*:•:,, ‘ :;5,. ..._;..:..0,-. ...._ . . -...:-....---...- ..:•7 '''/ /.... .. .. 1\ 47'..5.' ' %., .% k ,--0-- .—•--- r".:-:-:5R:--1,::-.; --.'-` . ..t _ �' --, -- -� -,:r.-a-1`s t V _ 1 �� - - 5 _ _. a `�_ �`� t. `�1 tom•—t++.. _�'ar--ia •• '.'o \`•• ti� � \ e ^ . .rtri'..r'a X .,•:.' •f •f%i.:1 • �1»t •• `1.._.: ::::.•\ \17 7,1 ' : >;f% • r Vii_,•/.•.:r .r• r , 0 �,rris •�'Q,•-_ ~ i :��• .�:..-:/'O• Fid. �• j.- • la tan ,; , .-- - Imo! - fir: • . \X :- IC 4+ %---4--7)tc. -;74:-. \-... __.%-i'-----'---- ______-. --j, --.- ---‹-; ...... ...it: :� : h onCf\ \ , rte:--`; • _ --- t•2 \ !--' \I, i .1 I ..-�_': . - -� �� \ - -' S 16 t I 1 3 6/ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directo SUBJECT: Shakopee Bypass - Paul Schmitz Parcel DATE: February 1 , 1990 INTRODUCTION: This memo is a follow-up to previous Council discussions regarding the Paul Schmitz property adjacent to the proposed Shakopee Bypass. BACKGROUND: In December, 1989 Mn/DOT staff gave a presentation to the City Council on the proposed noise barriers along the Shakopee Bypass . Mn/DOT is required to obtain an Indirect Source Permit for noise mitigation from the Minnesota Pollution Control Agency as part of this project . Mn/DOT indicated to Council that they would be able to mitigate the noise on all properties along the Bypass except one - the Paul Schmitz parcel on Tyrone Drive . Because of the elevation of the Bypass in relation to the elevation of Mr. Schmitz house, it is physically impossible to mitigate the noise sufficiently to PCA Standards . A 25 to 30 foot high noise wall could be built at a cost of $300 ,000 to $400 ,000 , but the noise levels still would not be reduced to PCA Standards . Therefore, Mn/DOT has proposed to request for a variance to the noise standards from the PCA on this one specific parcel. They informed Council of this in December and also indicated that they would meet separately with Mr. & Mrs. Schmitz to discuss this issue. Mr . Schmitz is requesting that Mn/DOT purchase his property if they cannot reduce the noise sufficiently. Mn/DOT has indicated that they would not do that because noise mitigation is not one of their criteria for right-of-way acquisition . Staff has kept Council informed of these developments and several Council members have had discussions directly with Mr . & Mrs . Schmitz . At their last meeting, the City Council directed staff to send a letter to the PCA notifying them that the City Council is opposed to this variance . Prior to sending the letter, staff wanted to find out what the impacts of this action would be on the overall Bypass project and has had several discussions with Mn/DOT on this issue over the last week. Mn/DOT is proposing to let the first contract on the Bypass in April of this year on the two bridges located at the east end of the project. They need to obtain the Indirect Source Permit for the entire Bypass prior to letting the first contract in April . If the City were to oppose the variance , the PCA would consider it a "contested" variance rather than an uncontested variance . For a contested variance , there are more requirements prior to approval such as public hearings, etc . The PCA has indicated that a contested variance would take two to three months additional time over what an uncontested variance would take . This could theoretically delay the bid lettings already scheduled for April by 2-3 months , which would delay the start of the construction of the Bypass. Mn/DOT has indicated that a 2-3 month delay in the start of the construction of the Bypass would not have a tremendous adverse effect on the rest of the scheduled bid lettings . Mn/DOT has also indicated that it would be highly unlikely that the PCA would not issue the Indirect Source Permit for the entire project based on a single property not being able to meet noise standards . Mn/DOT has indicated that the City Council could still send a letter opposing this variance to the PCA but that they did not feel this action would jeopardize their ability to get the variance. As Council is aware , the funding for this project is somewhat precarious. Only 22 million of the 30 million to construct this project has been identified . In a recent Shakopee Valley News article, it was reported that the bridges and interchanges on the County roads are dependent on additional funding becoming available. Given the funding concerns , Council will have to decide whether or not any delays to the construction of the Bypass would be acceptable. Mn/DOT has also indicated that there are approximately 70 homes along the Bypass that are within the noise evaluation corridor. They are mitigating the noise on 69 out of the 70 parcels , with the only exception being the Mr. Schmitz property. Council will have to evaluate whether or not they should jeopardize the current Bypass construction schedule based on the noise issue for one parcel . Staff would also like to remind Council that Mn/DOT is doing all of the right-of-way acquisition on this project . The City of Shakopee is not involved in any way regarding the acquisition of property. There are many properties involved along this highway and not all of them are entirely pleased with the way Mn/Dot is handling the acquisition process. The City Council is under no obligation to get involved in the negotiations with Mn/DOT and Mr. Schmitz when the Council has elected not to be involved in any of the other property negotiations with issues that may be equally important as the noise is to Mr. Schmitz. Another correlation to this is with the Downtown Mini-Bypass and parking lot issue. There may be property owners who have an interest in these parking lots, but since Mn/DOT is buying all of the right-of-way the City Council elected not to get involved in the negotiations. The City Council must decide if they wish to maintain that position for the Shakopee Bypass. Mr . Schmitz still has his rights as a property owner to appeal Mn/DOT' s decision and oppose the variance . Mr . Schmitz also has legal rights and recourse just as anybody else owning property along the Bypass corridor does. Prior to submitting a letter to the PCA and Mn/DOT opposing the variance, staff wanted to make sure that the City Council looked at the "big picture" and is aware of the possible ramifications, if any, of this action. ALTERNATIVES: 1 . Direct staff to submit a letter to the Minnesota Pollution Control Agency and Mn/DOT opposing the requested noise variance near the Paul Schmitz residence on Tyrone Drive . 2 . Remain silent on the issue and let Mn/DOT deal directly with Mr. Schmitz. as they are with all other property owners along the Bypass corridor. RECOMMENDATION: Given the precarious funding situation and the negative impacts created by any delays in the construction of the Bypass , staff recommends Alternative No. 2 . But given the fact that a letter from the City of Shakopee opposing the variance will apparently have very little effect on the PCA' s willingness to issue the variance , the City Council may want to make a statement on this issue by sending a letter anyway . ACTION REQUESTED: Discuss this issue and direct staff to take the appropriate action. DH/pmp VARIANCE cc: Paul Schmitz Ron Erickson, Mn/DOT t3 0, MEMO MEMO TO: DENNIS KRAFT-Administrator / 1 FROM: DAVE HUTTON-Public Works Director V/, SUBJECT: LOADER BID AWARD DATE: Feb. 1st, 1990 INTRODUCTION: The 1990 Capital Equipment budget provided $32 ,000 for the replacement of our 1984 Case W2OC front end loader for the Public Works department. Bid specifications were sent to 8 area heavy equipment vendors who were capable of supplying us with a loader that could meet our specifications. The bids were opened on January 31st, and the apparent low/best bidder is Case Power and Equipment of Shakopee , Minn. BACKGROUND: We had two valid bidders who were willing to comply with the Total Cost Bid concept. They were Case Power and Equipment Co. , who has offered us a Case model 621 loader, and Ziegler , Inc, of Bloomington , who bid a Model IT28 front end loader. We have operated both machines in our yard for demonstration purposes, and our operators were satisfied with the performance of both machines which we felt were very comparable . The low bidder, has complied with our request for a Total Cost Bid which requires that the vendor will buy back this loader within 5 years, or 6 ,000 hours, if required by the City. They will also supply us with a Guaranteed Maximum Repair cost, which is a form of an extended warranty. The vendor will supply us with a performance bond for this 5 year period until the time limit expires , or the repurchase option is implemented by the City . The 1984 loader that we are replacing , was also bid with the buyback option, and we have already informed them that we will return that machine. They will be issuing a check for the repurchase price of $48 ,500 , which will be deducted from the cost of the machine which we are now purchasing. The purchase price that the City will actually pay for the new machine will be $24,279 . We have accumulated approximately 2000 hours on our 1984 loader in the 5 years that we have owned it , which shows that we have actually owned , or leased , the loader for slightly over $12 .00 per hour in the 5 year period . The current rental rate for this machine is about $80 .00/hour. This justifies the repurchase option which we mandate in our bid specifications for larger machines, however , not all vendors are capable of offering a repurchase option because of the 5 year capital investment. /3 ° On December 22nd , 1989 , we had notified Case Power and Equipment that we will implement the buyback option from our 1984 contract on our old Case loader. The vendor has notified us that this check for $48 ,500 has already been drafted, and that they will give it to the City after the award . Our Finance Director projects an $850-900 interest dividend with the check until the new machine has been delivered . At that time , we will use the $48 ,500 to apply towards the purchase of the new machine. In December , Scott County just recently purchase 2 Case Model 621 loaders using the same Total Cost Bid process , and their bid prices were comparable to ours . OPTIONAL EQUIPMENT: Because both of our front end loaders are equipped with plows and are assigned plow routes , we have specified a plow wing and mast for this loader. This will almost double the plowing path and make this machine more cost efficient without affecting labor costs . Both of our loaders normally plow together in tandem, and this wing attachment will allow this loader to do the work of both loaders . We can assign the other loader to a different plow area , or to perform different tasks that normally would have to wait. It won' t take long to recover the cost of the wing because we are doubling our plowing capability with this attachment. The cost of the wing attachment, as submitted by the low bidder, was $15 , 837 . This will place the total net cost of the loader over the budgeted amount in the Capital Equipment Fund , and we are requesting Council to allow the attachment to be included in this purchase with funding from the Capital Equipment Reserve Fund . The Finance Director has informed us that we have returned $10 ,000 to the General Fund in 1989 from our Capital Equipment Fund which was not used last year. We would like to have the wing/mast installed by the factory as the loader is being fabricated , and this would make the wing attachment available to us for the remainder of this snow season, and will be ready for the Fall snow season at the end of 1990 . If we elect not to purchase and install the wing attachment at the factory now, we will then have to make a budget adjustment this summer for the 1991 fiscal year, which will mean that the wing will not be available to us until mid-season in 1991 , and we will have to use both loaders on their assigned plow route. We can anticipate a large increase in cost for the wing if we purchase it next year because this current price was generated from a competitive bid process , and we have been told that it is more expensive to install the attachment after the machine has been delivered. We can also anticipate a normal price increase for next year. If we decide to install the wing at a later date, it will have to be installed as an "after market" attachment which involves the installation of an additional hydraulic valve bank system which the factory can more easily install on their production line. / 3 We had budgeted $32 ,000 for the loader and any possible attachments. The City will pay $24 ,279 for the loader without any options, leaving a surplus of $7 ,721 . The bid price for the wing attachment was $15 , 837 creating a funding deficit of $8 , 116 , which we are requesting from Council from the Capital Equipment Reserve Fund . Budget $32 ,000 Cost of wing $ 15 ,837 Loader cost 24 ,279 Bid balance 7 ,721 $ 7 ,721 Fund Deficit $ 8 , 116 ALTERNATIVES: 1 . Award the loader bid as submitted with wing attachment. Provide additional funding of $ 8 , 116 for purchase from Capital Equipment Reserve Fund as requested . 2. Award the loader bid to Case Power and Equipment without the wing attachment, and return the balance of $7 ,721 to the General Fund . 3 . Award the loader and wing and provide $8 , 116 from another source. 4 . Reject the loader bids and re-advertise. 5 . Reject the loader bids. RECOMMENDATION: Alternative #1 . Accept the loader bids with the optional wing, as submitted , and award the low bid to Case Power and Equipment of Shakopee. Provide additional funding for $8 , 116 , as requested , from the Capital Equipment Reserve Fund . The total cost of the loader with the optional wing attachment will total $40 , 116 . ACTION REQUESTED: Authorize the proper City officials to purchase a new Case Model 621 front loader and wing attachment from Case Power & Equipment of Shakopee for a total purchase price of $ 40 , 116 . Authorize the transfer of $8 , 116 from the Capital Equipment Reserve Fund to the 1990 Capital Equipment Fund for this purchase . TABULATION: CASE POWER/EQPT ZIEGLER, INC 1 . PRICE $ 72 ,779 $ 80 ,700 2 . TRADE (-) less 48 ,500 less 48 ,500 ( Cash in hand from 1984 buyback) 3 . PURCHASER PAYS 24,279 32 .200 (Our cash outlay) 4 . GUARANTEED MAX. (+) 2 ,500 3 ,500 REPAIR COST 5 . 5 YR. REPURCHASE (-) 36 ,910 44 ,000 COST 6 . TOTAL COST BID (-10 , 131 ) (-8300) low bid COMPARATIVE BID ANALYSIS CASE ZIEGLER BID PRICE $ 72 ,779 $ 80 ,700 GUAR. MAX. REPAIRS (+) 2 ,500 (+) 3 ,500 (Extended Warranty) LESS REPURCHASE (-) 36 ,910 (-) 44 ,000 NET TOTAL COST 38 ,369 40 ,200 BID DIFFERENCE - 1 ,831 CRAIG 200-10 WING/MAST (+) 15 , 837 (+) 15 , 122 NET TOTAL COST W/WING $ 54,206 $ 55 ,322 NET DIFFERENCE - 1 , 116 • D l3 CITY OF SHAKOPEE BID PROPOSAL FORM 1 . MAKE & MODEL OF EQUIPMENT BEING BID : MAKE Case MODEL 621 s 72 , 779 . 00 s 48 , 500 . 00 ( _ ) 2 . LESS TRADE-IN ( COST ) / 3 . PURCHASER PAYS ONLY THIS AMOUNT S 24 , 279 . 00 V 4 . GUARANTEED MAXIMUM REPAIR COST for 5 years or 6 , 000 hours , whichever occurs first . The agency pays for only repairs needed up to the maximum which SHALL NOT EXCEED: a 2 , 500 . 00 TOTAL ITEM # 4 ( + ) 5 . GUARANTEED REPURCHASE at the end of 5 years or 6 , 000 hours ( Bonded Repurchase ) 36 910 . 00 TOTAL ITEM = 5 `S' ( - ) 6 . TOTAL COST BID ( Item #1 , less Item #2 , (10 , 151 . 00) plus Item #4 , less Item #5 . ) S This total will determine the best total bid available to the City for a contract length of 5 years or 6 , 000 hours . 7 . OPTION: One Craig Model 200-10 wing and mast mounted with a quick coupler system that is match�ed8�ito current City system, as specified. S ' u . Do NOT include in 5 year guaranteed repurchase agreement . Item =5 DELIVERY DATE 75- 120 DAYS AFTER AWARD Replacement loader can be furnished by vendor. YES X NO NOTE: Bidder must bid on all items and will be paid only Item = 3 . Total Cost Bid ( Item #6 ) will determine the bid which would be in the best interests of the City. Failure to bid on all items will disqualify bid. NAME OF BIDDER J . I . Case Co . , d/b/a Case Power Equip , ADDRESS 6340 Highway 101 Shakopee , MN 55379 SIGNED BY Ax„, (Title ) Gene )arager (Title ) DATE January 31 , 1990 CITY OF SHAKOPEE BID PROPOSAL FORM 1 . MAKE & MODEL OF EQUIPMENT BEING BID: MAKE CATERPILLAR MODEL IT28 S 80, 790.00 2 . LESS TRADE-IN ( COST ) S ( - ) 3 . PURCHASER PAYS ONLY THIS AMOUNT S 80, 700.00 4 . GUARANTEED MAXIMUM REPAIR COST for 5 years or 6 , 000 hours , whichever occurs first. The agency pays for only repairs needed up to the maximum which SHALL NOT EXCEED: TOTAL ITEM # 4 s 3, 500.00 ( + ) 5 . GUARANTEED REPURCHASE .at the end of 5 years or 6 , 000 hours (Bonded Repurchase ) TOTAL ITEM # 5 S 44,101. 00 6 . TOTAL COST BID ( Item #1 , less Item #2 , plus Item #4 , less Item #5 . ) s 40,209.00 This total will determine the best total bid available to the City for a contract length of 5 years or 6 , 000 hours . 7 . OPTION: One Craig Model 200-10 wing and mast mounted with a quick coupler system that is matched with current City system, as specified. S 15, 122.00 Do NOT include in 5 year guaranteed repurchase agreement . Item =5 DELIVERY DATE 60-75 DAYS AFTER AWARD Replacement loader can be furnished by vendor. YES X NO *SEE BELOW NOTE: Bidder must bid on all items and will be paid only Item # 3 . Total Cost Bid ( Item #6 ) will determine the bid which would be in the best interests of the City. Failure to bid on all items will disqualify bid. "EXCEPTION" NAME OF BIDDER ZIEGLER INC. HydAauti-co: Remote ADDRESS 901 :'EST 94TH STREET Mounted Sack MINNEAPOLIS, MINNESOTA 55421 VatveA SIGNED BY ( Title ) T,psur-t.. DATE January 31, 1991 NOTE ZIEGLER NC. Ae4enveeo e hi.ght t .oe- any nepf.a.cement toaden {unnushed and - od w rpzace w an e u - u NOTE: cited _e _ tivterra e �.o4t�s o ve � yeana on 6,090 howus ane quaAanteed accon nq 2e ac ie , 401e . e. - o 3 1 I Wheel . • 1 ::, 116 net horsepower (86.5 kW) Buckets up to 2.75 yd3 (2.10 m3) • SAE breakout force 26,257 Ibf (116.8 kN) 621 .. .. ,,., :,..: .,... , . . .. . _. . _ :_ ____ .•. . -,a •. i I J - j , - • �` 't CASE ,III- s:;• • S L y J�j i. _ .v-+fir. ' • • - - L - i - .. .Lo- y r'' :3x- yg5'� 75- •••.- , _ .e- ,.:roi: .0 (..-- .: ,..--y . :..-.. --'11 . of ; N . JP a) EC:1:11 no . � �� � � �) �l TO: CITY ADMINISTRATOR, DENNIS KRAFT FROM: DEPUTY CHIEF, JOHN DUBOIS DATE: JANUARY 75, 1990 RE: ADDITION OF POLICE PERSONNEL To maintain the Police Department' s goal of providing professional and prompt law enforcement services to our comm`mity, I am requesting the addition of one ( 1 ) police officer at this time, thus allowing us a proper force for the upcoming Spring and Summer workload which gets to be very heavy and also vacation time for police officers. Since the resignations of Tom Brownell , Earl Fleck and Dennis Anderson , the City has saved approximately $54,526.00 in salary , not counting fringe. This savings was by design as I felt, when the resignations were coming in , that we were in the Fall and Winter months and could provide services for the City based on the reduced staff . We were able to do that, but did carry a very heavy workload during the Winter . The time has now passed and the need to put one more officer on board is upon us. I am requesting one patrol officer for the remainder of 1990. I would request that the City staff and Council move on this request as soon as possible so we can get the new personnel on board prior to April 1st of this year. I recently talked with Dennis Anderson , who is on leave, about his exercising his option to return to the Police Department. He stated that, at this time, he has no plans to do that, and his position in the private sector is going well . Therefore, I am comfortable in moving ahead and also, that we would not find ourselves in a bind . As I pointed out , we have saved $56, 000. 00 on the front end. Thank you. RECOMMENDED ACTION: Authorize initiating the process for hiring a police officer. 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C) =I x1 W :D ZJ W 7d W CCD (D CD CD CD (D (D (D (D (D Z-' T1333333333 3O�n b r• r• r• r• r• r• r• r• r•W VO I--' c+ c+ c+ c+ c+ c+ c+ c+ c+ 'i 'bnW CD b 0 U C) C) 'T1 3 ''i '1i cn > co In CA M M CD H) O F-3 cG Q. CC) H 't a > (D sr CD '1 r• > tH W 'I 's P 0H P ry 0 0 H H 'i r-• M Cl) 0 d r• < C7 cc+ W W W W co W W W W W C) \C H' H' f-' H' H H H H' H H' x W Lk) CO Co.) W C.A.) W W W W N N H H H H H H' H' H H 0 \O Cr) —1 ON vi 4-- — O 0 b 'U hl x 0 : : 3 < Z tli 0 CCi) Z 0 '�i P'S. (D > C) P 3 .n Ga. 0 o c-i o o '1 m 0 H) CO cf P 'I << z/ = r• CD Cn C) < Cn Sr CD Cl) CD '0 Z' P 'CS Z P O (D X K 0 c+ 'L7 (D CD 0 T W H CO W H 'J) > N vO CD H N w c+ v1 `n \O 'n CD O\ 0 `n N \O O\ O 0 VD O W \O w Co 0 0 0 0 N W 'n N CO 0 0 r 0 - JULIUS COLLER, 11 LAW A.COLLER ATTORNEY AT 612-445-1244 1859-1940 2 1 1 WEST FIRST AVENUE SHAKOPEE, MINNESOTA 553Z9 February 1, 1990 Mr. Dennis Kraft, City Administrator Members of the Shakopee City Council In re: Sale of Lot A and the West 20 feet of Lot B, Block 30, East Shakopee, Malkerson Motors, Inc. • Malkerson Motors, INc. and their predecessors in title apparently believe that sometime prior to 1962 that they owned the above described property and improved the property installing asphalt parking and electric lines leading to the light poles on the property and they exclusively used the property since approximately 1962 and adversely possessed it without objections from anyone. In 1977 - 79 the City vacated the disputed property with the result that any interest therein would fall to the adjacent property and sometime after this the City was told by the County that the disputed property was still being listed for tax purposes as being owned by the City of Shakopee. As a result the City asked Malkerson's to pay the taxes, which they did. The City further told them that if they did not agree to buy the disputed property the City would require Malkerson to vacate the property and would place the property up for sale. After some negotiation Malkerson signed a purchase agreement for the purchase of the above described property for $25,000.00 on the condition that the City prove it had fee title to the property and in connection with the purchase agreement paid the City $500.00 and the City thereupon instituted action to register the title to the property and things progressed rather nicely until such time as Malkerson Sales INc. and Albert C. Fischer had a change in mind and decided to claim the land as theirs at this point basing their position upon adverse possession for more than 15 years last past by virtue of the vacation proceedings above referred to and also by estoppel as against the City of Shakopee. The estoppel being based on the grounds that the City knew of the occupation of the land by Malkersons and/or Fischer and that the same was open and adverse. In other words, the stage is set for a legal battle, which I believe the City has a reasonable chance of winning, but the trial costs and the uncertainty for all parties makes a revaluation of the entire situation important in view of the fact that Malkersons and Fischers are still willing to purchase the property but not for $25,000.00 that they have offered but $17,500.00 more than they have already paid by the down payment, which is $7,000.00 less than the original price. In view of this situation I would suggest that you reevaluate the entire situation and come to a determination as to whether you want to refuse their purchase offer and proceed with the registration proceedings, the outcome of which is never clear until it is finished. The finish could be the confirmation of title in the City of Shakopee or it could be confirmation in the name of the claimants, in which case the City would receive nothing. In view of the location of the land and the difficulty to sell it to some one else it would be my earnest advice to favorably consider the offer above pointed out so that we can get rid of this piece of litigation which has been hanging fire far too long and is not doing anybody any good at the present time. I shall await your decision. Very truly yours, '' (off Juliu A. Coller, II Shakopee City Attorney JAC/nh SUMMARY OF OFFER: Original Offer . . . . $25,000 Current Offer . . . . $18,000 Amount paid so far . . 500 Balance due , current offer $17 ,500 RECOMMENDED ACTION: Move to accept the offer from Malkerson Motors , Inc . to purchase Lot A and the West 20 feet of Lot B, Block 30, East Shakopee in the amount of $18,000; which reflects a balance due to the City in the amount of $17 ,500 plus $500 previously paid. / CL/ MEMO TO: Dennis Kraft, City Administrator ^� FROM: Dave Hutton, Public Works Director O"" SUBJECT: Gravel Streets DATE: January 30 , 1990 INTRODUCTION: Attached is Resolution No. 3187 , which accepts the feasibility report for upgrading all gravel streets in urban Shakopee and adopts this report as a policy for staff to follow in future capital improvement plans. BACKGROUND: The City Council has on numerous occasions expressed a desire to upgrade all gravel streets within urban Shakopee by adding pavement and curb & gutter. In September , 1988 the City Council ordered staff to evaluate all gravel streets and to prepare a feasibility report on upgrading them. Attached is the completed report for Council review and consideration. Staff will discuss the major points of the report at the February 6 , 1990 Council meeting. Basically , the report analyzed all gravel streets and unimproved right-of-ways within urban Shakopee. It did not address rural , gravel streets. The report further recommends which streets should be upgraded by adding pavement and curb & gutter and developed a 5-year plan for accomplishing this task. If Council concurs with the recommendations in this report, attached is Resolution No. 3187 , which accepts the report and adopts it as 5-year Capital Improvement Plan. It should be pointed out that the report recommends holding a public hearing separately on each project prior to actually ordering it. At the public hearing , any proposed assessments would be discussed . Therefore , by adopting this report as policy Council is not actually ordering any construction projects, but simply providing staff with a 5-year planning guide that can be used on an annual basis to request projects. ALTERNATIVES: 1 . Adopt Resolution No. 3187 . 2 . Deny Resolution No. 3187 . 3 . Table Resolution No. 3187 to request additional information or to direct staff to make revisions to the report. 4 . Adopt Resolution No. 3187 with revisions to the report. RECOMMENDATION: Staff recommends Alternative No. 1 , to adopt Resolution No. 3187 which adopts the report on gravel streets and provides staff with long range plans for upgrading the recommended streets. Staff feels that these urban , gravel streets are an eyesore and a disgrace to Shakopee . They are extremely high maintenance streets and a constant source of citizen complaint regarding dust , unsightliness, rocks being thrown, etc . All other streets in Shakopee have been improved to the current City Standards at that time and the neighborhoods abutting those gravel streets should be able to enjoy the benefits of a paved streets, such as safety , better drainage , dust control , etc . as the rest of Shakopee . Since the report recommends conducting a public hearing on each project separately and analyzing the assessment strategies at that time, adopting this report will provide staff with a long range planning guide for requesting projects . ACTION REQUESTED: Offer Resolution 3187 , A Resolution Accepting the Feasibility Report for Upgrading all Gravel Streets in Urban Shakopee and adopts this report as a policy for staff to follow in future Capital Improvement Plans and move its adoption . DH/pmp MEM3187 RESOLUTION NO. 3187 A Resolution Accepting a Report For Upgrading All Gravel Streets Within Urban Shakopee WHEREAS, the City Council of Shakopee desires to upgrade all gravel streets located within urban Shakopee by adding pavement and curb & gutter , and WHEREAS, the City Council directed the City Engineer, Dave Hutton , to prepare a feasibility report on upgrading all urban , gravel streets, and WHEREAS, the report has been prepared by Dave Hutton, City Engineer, with reference to upgrading all urban , gravel streets by adding pavement and curb & gutter and this report was received by the City Council on February 6 , 1990 , and WHEREAS, the report develops a 5-year plan for upgrading the recommended streets and also recommends preparing a separate report and holding a public hearing for each project , prior to considering the improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE 1 . That the City Council adopts this report as a policy/plan for staff to use in requesting projects on an annual basis. 2 . Staff should use this report in preparing the annual capital improvements projects list for Council consideration . 3 . The City Council will attempt to follow this 5-year plan without relinquishing the right to consider the improvements at a public hearing . Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day or , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney FEASIBILITY REPORT ON UPGRADING ALL GRAVEL STREETS WITHIN URBAN SHAKOPEE SHAKOPEE, MINNESOTA I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 1 � Date /h/ 7 Registration No. 19133 . . f JANUARY 1990 TABLE OF CONTENTS DESCRIPTION PAGE NO. Feasibility Report Introduction 1 Background 1 Scope 1-2 Recommendation 2 Cost Estimate 2-3 Staging 5-Year Plan 3-4 Funding Sources 4-5 Summary and Conclusions 6 INTRODUCTION This report analyzes all of the existing gravel roads as well as most of the unimproved right-of-ways in urban Shakopee to determine if Lhese streets :,r.ouid be upgraded to current City Standards or possibly vacated. The report includes the estimated costs for the recommended improvements along with identifying funding sources and possible assessments. A multi-year plan for constructing all recommended improvements was also developed. BACKGROUND In September, 1988 the City Council directed staff to prepare a report dealing with the large number of gravel streets within Shakopee. These gravel streets result in very high maintenance costs , create dust problems and rocks being thrown up by cars , result in poor drainage and erosion and are aesthetically an eyesore to Shakopee since the majority of the urban streets are paved . On an annual basis the City Council receives citizen complaints on the various gravel roads with requests for some form of dust control . The City of Shakopee has taken the position that dust control chemicals will not be utilized on the gravel streets _ within urban Shakopee in an attempt to encourage the various neighborhoods to petition for street improvements, but obviously this approach is not working. SCOPE This report analyzed all of the streets shown on Map A. The study was basically limited to urban Shakopee and therefore excluded any gravel roads in rural Shakopee . The report attempted to study all existing gravel streets along with most of the existing unimproved right-of-ways. It did not review all of the unimproved right-of-ways such as where a future street is definitely planned , but rather those unimproved right- of-ways where future streets are questionable . Some of the unimproved right-of-ways may have already been vacated , but every attempt was made to verify those streets already vacated . While there may not be a legal document vacating some of the streets , they could still be vacated due to not serving a public purpose for many years. Alleys were not included in this report. 1 Storm sewers were not specifically addressed by this report. There will undoubtedly need to be some storm sewers installed on those streets recommended for upgrading , but the exact location and sizing of any storm sewers are beyond the scope of this report and would be addressed during final design for the improvements . Cost estimates were prepared assuming both no storm sewers and also with storm sewers . RECOMMENDATION Map B indicates those streets that are recommended for upgrading by installing pavement and curb & gutter . In addition , a detailed summary and discussion of each street can be found in the appendix . Essentially , certain criteria was consistently utilized to determine if a street should be upgraded . If a street consisted of gravel base and had development adjacent to the street, it was recommended for upgrading. If there was no existing gravel base, little development or in an isolated area , those streets were not recommended for upgrading at this time . Several areas are already being considered for improvements by means of feasibility reports that have been ordered or recently completed . A feasibility report was prepared for Adams Street between 3rd Avenue and 6th Avenue, which also included 4th Avenue between Adams Street and Harrison Street. A public hearing was held on this report in January, 1990 and subsequently the project was ordered . Construction should be completed during 1990 . A separate feasibility report is also being prepared for 2nd Avenue between Fillmore Street and Shawmut Street which will go into much more detail than this report. Several of the north- south streets adjacent to 2nd Avenue which were included in this report could be constructed concurrently with 2nd Avenue . In August, 1989 a feasibility report was prepared for upgrading Bluff Avenue and Prairie Street north of 1st Avenue. A public hearing was held on September 5 , 1989 for this project but the City Council elected not to order the project due to public opposition to the proposed assessments. COST ESTIMATE A detailed cost estimate to upgrade all recommended streets is found in the appendix . The cost estimate is based on the following design criteria : 1 " of gravel base being added 7 L • • 3 1/2" of bituminous pavement • Standard City of Shakopee Curb & Gutter • Restoration and Sodding • 25 % Engineering/Administration Costs and 25% Contingency The cost estimates were prepared two ways . The first cost estimate was done without including any storm sewer costs . Including engineering and contingency fees, this estimates is approximately $70 per foot of street , based on the above assumption. The second cost estimate included costs for storm sewers and is estimated at around $90-$100 per foot of street. The total length of the recommended streets is 10 ,000 feet. Therefore the total cost of the project would be approximately 700 ,000 without storm sewers and 1 ,000 ,000 with storm sewers. Excluding 2nd Avenue and Adams Street, which are being studied separately, the total footage is 7 ,300 feet. The total project costs would then be $511 ,000 without storm sewers and $730 ,000 with storm sewers . The following table summarizes these cost estimates : Cost Est. Cost Est. Length Without Storm With Storm Total Project 10 ,000 Ft. $700 ,000 $1 ,000 ,000 Total Project 7 ,300 Ft . $511 ,000 $ 730 ,000 (Excluding Adams St. and 2nd Avenue ) Any costs associated with sidewalk, driveway aprons, or unusual construction features (such as sub-cutting) were not included in these cost estimates. Utility costs (sewer and water) were also not included in these cost estimates. These costs were beyond the scope and depth of this report. STAGING/5 YEAR PLAN This report recommends staging the construction of the recommended improvements over a 5-year time frame. Map B also indicates the recommended year of construction for various projects. 3 By combining various street segments together, five projects can be prepared as follows : Year Project 1990 Adams Street and 4th Avenue 1991 2nd Avenue and all intersecting gravel streets 1992 Pierce St./2nd Avenue and Webster St. 1993 Bluff Avenue and various gravel streets north of 1st Avenue 1994 Brook Lane and intersecting streets This report recommends that a separate feasibility report be prepared for each project that would analyze the project in more detail , prepare more specific cost estimates including any needed utilities and development funding/assessment strategies that are project specific . A public hearing should be held on each project prior to ordering , in conformance with Minnesota Statutes 429 . The Adams Street feasibility report has already been completed and the project ordered by Council in January , 1990 . The 2nd Avenue feasibility report, which has also been ordered , can be completed in 1990 for the 1991 construction season. FUNDING SOURCES/ASSESSMENTS The current City assessment policy indicates that new construction would be 100% assessable to the abutting property owners. This policy has been a detriment to upgrading these gravel streets because the majority of streets are north-south streets which are actually the side yards of most properties . There has been considerable opposition from those neighborhoods for paying for these streets and consequently every time a public hearing is held on any improvements the project is seldom ordered . There are several alternatives to consider for assessing or funding these improvements . If a front foot assessment were utilized , the assessment would be around $35 .00 per foot for all properties , excluding any corner lot adjustments and not including storm sewer costs. A standard 60 x 142 lot should be assessed around $2 , 100 per lot. For corner lots, the short side frontage could be utilized so their assessment would be the same. The City would either need to absorb the long side frontage or if spread out over the project , it would raise the front foot assessment. 4 Another assessment alternative would be to utilize a zonal assessment. By looking at Map B, there are several areas — distinctly defined such that those areas would be lumped into several projects. For example , on the lower east side of Shakopee , all of the — street recommended for improvement could be assessed to the entire area on a per lot basis . This ccuid be based on the actual costs or pre-determined amount, such as $1 ,000 per lot, — could be used in an attempt to be fair and recover most of the expenses . It may be difficult to come up with an appropriate zone for each project. Another assessment alternative would be to assess only 25% of the costs, by considering these streets as reconstruction rather than new construction. A final assessment strategy would be to not assess any of the costs and pay for the projects out of a general tax levy. This alternative would not be consistent with current City policy and past practice. If any portion of these projects are not assessed , there are only — two options available for funding the City' s share of the cost. The first would be to utilize G.O. Bonds , which would require a referendum prior to constructing. The second method of funding would be to utilize the Capital Improvement Fund, as the money becomes available. Since the City is at the maximum tax levy already, no additional tax levies can be used for funding this project. This report recommends that a separate feasibility report be done for each project in order to review the assessment strategies in '- more detail for individual projects . In these separate feasibility reports , though , the above discussion and alternatives on the funding should be given further consideration . 5 SUMMARY AND CONCLUSIONS These gravel streets are an eyesore and a disgrace to Shakopee. They are extremely high maintenance streets and a constant source of complaints regarding dust control . All other streets in Shakopee have been improved to the current City Standards and these streets are no different . These neighborhoods should be able to enjoy the same benefits of a paved street and increased drainage and safety as the rest of Shakopee . In regards to any assessments, this issue should be addressed by the specific feasibility report prepared for each project. This report recommends upgrading the streets regardless of whether there are any assessments or not. The various gravel streets recommended for upgrading should be divided up into five projects and a separate feasibility report prepared for each one. As indicated earlier , feasibility reports are currently being prepared for Adams Street and 2nd Avenue . The City Council should adopt the 5-year plan for upgrading these streets and commit to carrying out this plan . This report concludes that all the gravel streets as recommended in this report should be upgraded by paving . The draft Comprehensive Plan also recommends paving all remaining gravel streets. With the construction of the new bypass and two new bridges , Shakopee will continue to grow and expand . These gravel streets should no longer be tolerated . 6 APPENDIX Page — Individual Streets, Discussion 1 -25 and Recommendation Cost Estimate 26 Map A - Studied Area 27 Map B - Recommended Improvements 28 St. Mark's Road Segment 1 - South of 10th Avenue This segment appears to be the driveway entrance to St. Mark' s Cemetery. This segment of street should not be upgraded and in fact , since the street does not serve any apparent public purpose, it should be vacated if not done so already. Segment 2 - 10th Avenue North to Alley South of 7th This segment is unimproved land. Because it is located between the back lot lines of the homes along Clay Street and the adjoining prison property , there is no need to improve this segment due to potential development. This segment could also be vacated someday or at the least turned into an alley and reduce the right- of-way width to alley standards. Cass/Webster Streets - South of 6th Avenue These streets should be vacated , if not already , as they are essentially driveway entrances into the Women' s Prison and not needed for public purpose. The prison is apparently maintaining these driveways. \ \ % ; jjA • o• 4°' la �,.e• �� i -;ma � 1 � 1 c STATE �• — / I CORRECTIONAL FACILITY 4 FOR S WOMEN - i�� 5 -• J -I /0th 4VE 4 : ,ARD 8 3?a:_ SOfEENEr 1 I y Webster Street Segment 1 - 6th Avenue to 5th Avenue This segment is currently a gravel street. There are existing homes on the east side and the vacant prison on the west side. Because this street is gravel and obviously being used for public — purposes, it should be upgraded to current City Street Standards by ccnstructing pavement and curb & gutter. _ Segment 2 - 5th Avenue to 3rd Avenue This segment is currently unimproved vacant land . There is a _ substantially steep grade between 4th Avenue and 3rd Avenue which would make it difficult to construct a street. Since there is no development adjacent to this street, it should — not be approved at this time. However , the right-of-way should be maintained by the City in case future development would require the construction of a street. T-1-41, v , , - : tri- 7137-7 1 ri:-;-t-6 :.: lcI 1' r .-1 7 i. • t ] , I ° . I‘---- : • i. ..... I I -4 t I kl Z. A.--11-- k 1 .4 i : _ / . j. . ii .. • / i I l hl i. . gym! t - U •l -7- - �l 1_ n L. 2 4th Avenue Segment 1 - Cass Street to Adams Street. This segment is currently unimproved vacant land. Since there is currently no development in the area, a street has never been constructed . Rough terrain may make it difficult to construct a street. This report does not recommend improving this street at this time. However, the right-of-way would be maintained in case future development requires this street to be built. Segment 2 - Adams Street to Harrison Street This segment is partially a gravel street and partially a paved street. The east 1/2 is gravel while the west 1/2 is paved , albeit somewhat substandard . There are existing homes and apartment buildings on this street. This report recommends paving the gravel portion to rural street standards, as a minimum. As a maximum, an urban street section should be constructed and in addition, the existing paved section should be reconstructed to current street standards. This work could be done at the same time that Adams Street (6th Avenue to 3rd Avenue) is upgraded. A separate feasibility report has already been prepared for this segment and in January , 1990 the City Council ordered the project. ��. _ -_ 4 Gam. _. - -- Anak. 111 ill -7 LI / - NMI i J // 4vERviEw • l 1 I II Er i Li 11 . 1 P�+RK j [JiT1T -~• 8 I ' 1 I 1 I 1 ( `1 I` ' ;. ►`; i 3 Adams Street — 6th Avenue to 3rd Avenue This street is currently a gravel street. There are existing homes on this street. This street also receives substantial traffic, including bus traffic going to Shakopee schools. This segment is on the Municipal State Aid System. _ This report recommends upgrading this segment to current street standards by adding pavement and curb & gutter . A separate feasibility report has already been ordered by the City Council on this street. In January, 1990 the City Council held a public — hearing and ordered this project. .4111111 ! viàiIUi o . v�u RivERV►Ew .. PA R►c III VAcAtkr pRisoN 5?M ( I I rig _9 P.. c. , 4 _ " 5th Avenue - Adams Street to Harrison This street is currently unimproved vacant land. This street should not be upgraded at this time, but the right-of-way would be maintained in case an improved street is needed for future — development. / , / 37 2. Imo E.,'.,.,.. I- , f, ION E Alm ,,. _ / 40 RIO 0 cl R 111110111 1/ACANf VERviEw r' PARK ■ 17/%1.5 611 it 1411., likh' / \ :1_______\ \ \ .. ' / -.e P 60 L 1 . —=9��_ t. _ STATE CORRECTIONA _AL y (-71, s 'q FACILITY 5 f Clay Street - 4th Avenue to 3rd Avenue This street is currently unimproved vacant land . There is a steep grade along the existing terrain which may make it difficult to construct a street. This report does not recommend improving this segment at this time , but the right-of-way should be maintained for future development. 1---�- - I ' ` i \ . • w � 1` ll" I :LU \ VJy 1 RUt1 GAS 1 - I ' • \ .11. OR Imo, , . u ,, ,---\- - i igni_ _1 \, \ \ . Ili \- h ..1-=----- .ali . 11111111‘^ H01-MES 3 z____, ` vU .... . PARK l I Q .t C V1\T-1-771. _ OK , Il• 1111111t 1 C I 1 `111 6 l✓ i Adams Street - 3rd Avenue to 2nd Avenue and 2nd Avenue - Adams Street to Webster and Webster Street - 3rd Avenue to 2nd Avenue All of these segments are currently unimproved vacant land . Since there is little development on the surrounding lots, the - streets have never been improved . This report does not recommend improving these streets until it is needed for development . The right-of-way should be - maintained , until such time as it is determined these streets are not needed. j� -- ri�j � c a et --„,,, • _.___.-- _____ NM ---px. i -‘ sal K - - - - ..5 , :-.----N, i---, -. - '---T-—7- 611-Ott' 1 - if A-- ------r t- ./... 1-i _ _ . ,e) . v I . ,/ I , . : .. [4 -ar-ri pz Til .. , ,.. _ v i . ..._ ,. • , . _ r !i, jc _ j.- i •' T - ' ' ro .. _it. I.• � '' ! I I I L LI ._ _ 4h( 1.. .I I -J �_ , li i•. . 11 ILl I - 1 1I1 , il [ H1J . LhLl. ----- -, , . I I`-i I I -1 Cass Street and Clay Street - 3rd Avenue to 2nd Avenue and 2nd Avenue - Webster Street to Pierce Street and Shumwav through Webster Streets - 1st Avenue to 2nd Avenue All of these streets appear to be part of the Yahr' s complex . These streets should all be vacated , if they have not been _ already, since they clearly do not serve any public purpose. -r L _ ____ _ _ . _....:;- '(") ,_. . - 8: 0 . 1...1 • A,E MN I ' 1 1 ! r.: ItCHI 1, 'its: �- iLli 'llftfr." ----- -1-:_: - 1101101V _ � F:71 WI - • t,r- __'4VF 1 >co 717-7- ALGi.--7-7 Ti ,,,' ,a1 ./. --,(,) --rtrr--7 1 I . . /7 1 . W7 3/TOi 1:I 1 .414 i 1 i I 1 1 ri i. . _ _ it i i_I I.... ' ..../1 1 " . iti _ . - - ' . . 1 i 11- i L., . , 1 1 1-' Li), i 1 • . . 1 -- 0 1'h ' 11111 i . 1 I' : 1 Li I I I - -1 1. 1 I I I'1 1-I I I 8 Pierce Street — 3rd Avenue to 2nd Avenue This segment currently exists as a gravel road . There is existing development on both sides of' the street. This street should be upgraded to current City Standards by adding pavement and curb & gutter. 2nd Avenue — Pierce Street to Apgar Street This segment currently exists as a gravel road . There is existing residential development on the south side. The north side consists of the railroad tracks . This street should be upgraded to current City Standards by adding pavement and curb & gutter. __-• 1._. ... __._. ..----- ----------- 6 - ------t--�-- - • noE I 1111 1 „1, 1)3i 1 pj � ley- _ t1 iiil=l EsA _ro 1 / 771 I"1 1 t r`1 (` III I. 1 I` I I 1 I` I ' 9 Shumway, Pierce and Clay Streets - 1st Avenue to Brooklane These streets currently exist as gravel streets, although they are substandard in width and give the appearance of alleys rather than streets. The existing right-of-way may be encroached on by surrounding development. The majority of the adjacent areas are developed with residential and commercial buildings . Since the streets are already gravel and since the area is developing these streets should be upgraded to City Standards some day by adding pavement and curb & gutter. The upgrading of these segments should be a lower priority than other gravel streets due to the low traffic volumes on them. Brooklane - Shumway Street to Clay Street This street is essentially the same as discussed above. There is development on both the north and south sides of the street. It appears that the existing right-of-way is only adequate for an alley (16 ft. wide) not a street. The recommendation for this segment is identical to the segment above. All Streets North of Brook Lane All of the vacant land on the adjacent lots are in the floodplain and therefore non-developable. These streets should probably be vacated someday , due to the inability to develop this area. Vic . - • - _ - - - • :t!1,144,4,t , !at • - [m7- • [1;EI�•.f t -� - s 1- , . • F-771 AvE ilk 10 Huber Park Area - All Streets Some of these streets are gravel roads, others are unimproved. This report does not recommend these streets at this time until Huber Park is developed . The City should retain all right-of-way until such time as they are determined to be unnecessary. R,VERCo • I ,. • .cn c � 41lie'ER sar _ p RIRK ti : m — —O • ft ` E .gill ,11111 I' ki 1 r� �F F - 'OST (:1 I I OFFICE' • I _ - - --�---J -- �-�_ 1=1=-7- 11 Fillmore Street — North of 1st Avenue This street is currently gravel . There is commercial development on both sides of the street. The street terminates at the gravel alleys running east and west. Because of the commercial development and existing gravel base , this report recommends upgrading this segment by installing _ pavement. A rural street section may be sufficient, but if not curb and gutter should also be installed. _ ' k. 1. . RIVER j I. oa 2-,, . •. .$� . . • • 1 �' - I.- m I a -p , - ' ti . . cam( 1/111111 — /Anill MO . _ 3 wit t ti, i a __,1 ,_ ` ____,_____,==_ ,-,E, • 6 ____,_ ._, ____ _ , oil 6 . le -- II VW % 3 imi \ ��rgn ,-,-,--771-7--n 12 f� � Minnesota and Market Streets — North of Bluff Avenue These streets are currently unimproved vacant land . If development occurs which requires these streets, they should be _ upgraded . If not or they are determined to serve no public purpose, they should be considered for vacation. In 1989 , a public hearing was held to consider vacating those streets. At that time, the City Attorney ruled that the City no longer had any intrest in these streets, since they were never improved. Therefore, it is not necessary to officially vacate — them. I' N� L r ry �' l''''''/"'.. "}%.1: 7..' 1 G(. ,:. :1 I I I / \ 1 - -:Q 7' / /� ' 9 -' :::1 ,- t ' I 1 I '1 .a 1 /ire). 1 VI 1St 2.riii.7 .- t SINK tb1 \ III N _ aS is 1` 11 c a r,;• v. lia tilla Oa 16,-- _ . -----II.-•"'n..T"\' .------::..7:17 -. --- -_---_-_-_,:.;---f----- ---I---1, ‘ \ , 13 i Minnesota Street — 1st Avenue to Bluff Avenue and _ Prairie Street — 1st Avenue to Bluff Avenue and Bluff Avenue — Dakota Street to Naumkea Street All of these segments are currently gravel roads . There is development, both commercial and residential , in the surrounding areas . A feasibility report on upgrading these streets was prepared in 1989 and recommended upgrading them by adding pavement and curb & gutter . The project was not ordered by Council , though. This report also recommends upgrading these streets to current City Standards due to the presence of existing gravel base , _ existing development in the area and traffic patterns. Please refer to the 1989 feasibility report for additional , specific information on these streets. Dakota, Prairie & Naumkeg Streets — North of Bluff Avenue Since there is no chance of extending these streets north due to the floodplain , these streets should be vacated to create _ additional lots for development. ;L H I I K 44 , i.-. J — • +jam/ _ \ \ ` �\ iii ' 1 I ,,, 1a. �.. _— cr— I � 'ilisilL till" I 1 ,e 1 1 - • I .t II \'' t .t.,, iii , I, . , ., . , `1 , 1 J C � I . E , I Gig GI" • 111±nli ------------. k I : t all I 1611 -------- •--r-T-1---'-1--------- ----r-T\ " '\ r MO 01 14 1 711 14 Main Street - 1st Avenue to 2nd Avenue This street is currently a gravel street. There is existing development on both sides of the street, including a car wash on the east side. This segment is recommended to be upgraded by adding pavement and curb and gutter. The remainder of the street should be upgraded - when 2nd Avenue is improved . A separate feasibility report is being prepared for 2nd Avenue. Rev ` (.r • ' II' _ '•!, 1111 AO 1$I . 1 � 1 " 111 SII T1UIIU$I % 1E0 Ist - 15 CL-- . 4 Market Street — 1st Avenue to 2nd Avenue — This street is currently a gravel street part of the way and unimproved vacant land the remainder of the way. Commercial and residential development have occurred on both sides of the street. Because of the presence of existing gravel base and existing development, this report recommends upgrading this segment to current City Standards by adding pavement and curb & gutter. 1 - C\ ..% ..i �. . , 10 ...... • : gii 1 7. _ l l/r Q 1 7,...It 7:Ai iii 1„,, 3 IOW RM`` • 1� t. m 1116l II° 16 'C a - 2nd Avenue - Fillmore to Shawmut - This street is currently divided by the railroad tracks down the center. Portions of the street are gravel on one side and other segments are gravel on both sides. There are only a few railroad - crossings on this street and they are located at Minnesota Street and Naumkeg Street. _ A separate feasibility report is being prepared for this street that will discuss any recommended improvements. This report will not address this street. - - • - -O �F � l �.1 �9i �� _ It f iGJIi i ` a I_ MO it o; I . Mil lel i 1 , rik,HIEN ,, , ' 41. : 1,, I is. JIM ME 11- �� ;�I111' 11111 I - ,�: � _ -�1 �i i' ` , �. _. a _IIII i I i�r X111 • ' ' �. - - --_►\ %. % X \\ - N. ANNA. 1- 1 1 - 1 ': 111 1 11111 IIIIIII1I1NII1UII1IIJIII dill iLH1i1I1IiiTTiIIII [fLPYi ' :. I3 II -"----, l' I- -.1;1 H • ---'---, - ' 1 ; •, ;:i , 1 1. 1 '3. :i 1 1 , i - 1 : 1 1 i i II� . i —tea- .- - ..I :� `� -u . - 1, IlHfl1Ii1 1�I - 3 — Prairie Street — 1st Avenue to 3rd Avenue — This segment is currently a gravel street. There is no railroad crossing at 2nd Avenue. Residential and commercial development currently exists on both sides of the street. Because of the presence of an existing gravel street and existing development on this segment, this report recommends upgrading this street to current City Standards by adding pavement and curb & gutter. . ,_,- , - i, ! I z . 7 r-.----w -1-- .... ifli:1 1: 1 i 1:1 L .44-i : i ! 1- _ _ _,_, , — '-''''°---: % -i-w- - 1- I ---; . ' • - , --'. :1 i a' 1 • 1 H I „ [6.. 1 '� 464 i H r ;0101 - ,,r„--17 ' I 1 0 . : :: .7 _?oi, _ I : ' �0• I ' . 11111 .e H LI III I IIII II 11111 L - - 1 I � z 11 ; E:2 - 1 J • 1 i. I y t / Him_.. 11 IHh11! I. 1r---( - 18 a Dakota Street — 2nd Avenue to 3rd Avenue This segment is currently a gravel street. There is no railroad crossing at 2nd Avenue. Residential development currently exists on both sides of the street. Because of the presence of an existing gravel street and existing development on this segment, this report recommends upgrading this street to current City Standards by adding pavement and curb & gutter. — =J 1 — R 15 ." ' 1 I. Lioriii'sj id tj 1 1 1; a , t. 1� :� I .. M1 . LtI : `-11J; y i1H � IrEll - 111 _ . ILIIHiF . � , i 1 , 1l• I , i1T: 1II ;, , 1 il r 1 . . ,, ti.I : . d III ETH [*1 l ' i T < < I r,! i ! I I i I i i I ! 1! I 19 a, If Market Street — 2nd Avenue to 14th Avenue — This street is currently a gravel street . Residential development exists on both sides of the street. Because of the presence of an existing gravel street and existing development, this report recommends upgrading this segment to current City Standards by installing pavement and curb & gutter. S . NEM d , k _ , ti, _ k _ in . .. .. . -,47.—.i' r..Eqc. lit . 1 NiiMI `N - 1 — i�; ij F ti •/ LI e . [i. � iii` of () I a ri 1FiIIIIIflIHiVET - . 11.1 I1IIi • [ r 111111 10 1_ ri 1 .1 En/ Ili . II L 1 1 . F - I C [ ■ _ ir , aft ammil - ` alga `' - ,0 + , — 20 0- Main Street — 2nd Avenue to 3rd Avenue This street is currently a gravel street . Residential development exists on both sides of the street. Because of the presence of an existing gravel street and existing development, this report recommends upgrading this segment to current City Standards by installing pavement and curb & gutter . - r _ I• - EqC MI Si I I 1 I H t H �111re' E I I , 1 I I._I _.61 -- L11 61 ' n 1, [ . z • 1111 11. ._ 11. 1 LI 111111 '�1 •' 1:4!' H ' ' � 4 21 ' 5th Avenue - Spencer to Fillmore This project has already been ordered and plans are currently being prepared. Construction is anticipated for 1990 . au I I _ 011111SII 311111111 Ii uui111l 11111 t 11111 J 11111 I 1 7•T 11111 �!/ VE W 1 11111llltIlfl v Gm] WE R mER_ SKIRCHEN P9'K _ tI I_I R .11 5 3 3 r 22 Minnesota Street - 7th Avenue North to Alley This is currently a gravel street that terminates at the alleys. There are two garages on this street . There is substantial undeveloped land immediately north of this street. This street may possibly be extended farther north , if development requires it . If not , it may conceivably be a candidate for vacation since it only serves one parcel on each side of the street. Because of the uncertainty on the future of this street, it should be considered a low priority for upgrading. If the street is paved , some consideration should be given to paving the alleys in each direction also. I 10 • ® 5 1 3 d 1-•I ► 2 "_ AVE , tuk L 1 1 Z WERMER- �,� ..� t ik OUTLO' SKIT RCHEN A Fp f31K iQVE� s l 3 //� 4 s lilt 11111 1511 ,k, 11 ilnill I ES • ! 5 liii, I i1 - 1111 'V math NU( -4- t I 304A � L 4v 2_ I v i - 4 G 23 Naumkeg Street - Shakopee Avenue to 10th Avenue This street currently exists as a gravel street . There is apparently only 1/2 as much right-of-way as is needed for a City street. This street is abutted on the west by Pearson Elementary School and on the east by the Assembly Church of God . It does not appear that there is much development potential on either of these large tracts of land . Unless development requires it , this street may be a good candidate for future vacation. Until such time as it is apparent that this street does not serve any public purpose though, the existing right-of-way should be retained . This street cannot be upgraded to City Standards without first acquiring additional right-of-way (+ 30 feet in width) . 11111111 6 _ 15 t 3 5 i 3 F PEARSON I I Z SCHOOL ASSMB'Y OF GOD CHURCH Q _ i ♦ I ^ q M1[h 3 d z t—fir A 7 0 ; 6 7 24 Jasper Road — Hauer Trail to C.R. 16 — This street is currently a gravel street on an extremely steep grade. It is abutted on the east by a cemetery and on the west by a residential property . With the construction of Vierling Drive and due to the severe grade, this street may be a good canaiaate for vacation. Until that issue is resolved , this street should be upgraded. Ramsey Street — North of Shakopee Avenue This street has been vacated Per Resolution No. 2093 in 1982 . \\\\\\\*\ I 3 vv`c 4`� 'QO CC41k*ZO /4P, 4141 _ HHA4• / a 2 l _ ti FIRSTSL ; CHURCH B. --� 3 � iy p �S — Z — '4 O. 8 t: 2 h h 9 F R • I£ 3 a ,/, h` sA E` 3 _ 1 41/4 to # Stril rig & * !# ♦ s 114 1•_ .10 iliPIP________ - Ifil �� . 7 zc3 38 25 COST ESTIMATE PER FOOT OF STREET ITEM QUANTITY PRICE TOTAL 1 . Class V Gravel 0 .21 Tons $ 7 .00 $ 2 .00 Base 1 " 2 . Bituminous Pavement 0 .90 Tons $24 .00 $22 .00 3 . Curb & Gutter 1 Foot $14.00 $14 .00 4 . Sod 2 .67 S.Y. $ 3 .00 $ 8 .00 Subtotal $46 .00 (Per Foot of Street) Add 25% Engr . Fees $11 .50 Add 25% Contingency $11 .50 Total $69 .00 (Per Foot of Street) Storm sewers would add approximately $20 - $30 per foot of street depending on the size of drainage area abutting street. 26 • /ice --,,,k, AGS .. is irrit ----- 101 iii WA .' : iff • E11‘. . • ‘ m-7,..,--..., .... •• • - -._.\ 0 it TM ...... 4..., •-•—.1k1,_ ,..;!--n...1..!--..----''',1: - / -,,.. -- ,,o- . ! ;: = fi t j , � #� 'a '_ ikkAINI,s. t - =LP. _ ' I. ..- - - 5� ^ --�--, -- -_--=`y __-�"_- • 6? 27 CITY OF SHAKOPEE _ MAP A EXISTING UNIMPROVED ROA ti 'I' t i • . 1.,. 7.-..-. ',,„,,,,mmke„___,,__,•.,_,_. • • / ! .„.,...„--....,...t..7,,_ .\ IM lilt •- ,- „„,..,...0,, . .2. . .0. -.. .-- 1-0). ..---,-„,dzA04 -71. 112,-,„_•-,,,,, ,. ......,,..„.... „......, • :„.-. ),....„. . , , ,. _ , .,..,....,..44s .,,v-- ....., ‘.,__:, . , „.. ._ , ... : ......„ __ ,,,,,,„ , ...........: ig;,--an,____._.....••- ----3ss .- ---:' 1 __‹.._” ..• no-,..,lir* r,--1 r:::::1-4., A se 7., e • ./.' .% �i� � E 1-"' . ...�i‘''.`• ce- , .,,-.-_-, ar__, _ ...- •,•z 74ErSt ' ....,E.;,k., .., .., ,__...„-f--*3,s .- ---- 2il'n '''' ..- ...., , / /.•• .. -_-,c-----„..,.„,„,,_-__L--,...._...... . .--_-..----. . -,_-_:.,-,. ..,-.:•-::,.F.:„.,•___,,. • ,i_.„, , ....->„,-, i ,, . • , , ,..„,... ...._f___„_,,,. . , ,, r----,..2.....3: 1... a-.cl E.12.1[1:":-.7-1 :3-7...... • ��I 4' I •• ' /-7, _ r._1 ,t-__:1• •'4'li i::- ::i. _• /i'- Y-a�-rte -r= :,": I_ - :t- tai.: ___ _ .,.--'.'-.•... i • i 74". p - -:,-,i., i -71 j 1/- 1:1:5.7-47.1 T1 77_,li iv FE....__F--- ___ . _._ __ L . oz).,..- - _ p i _..,,„..... . i . .. . ,--. 1 y• —.• , ... -- i. 7:1F-:79 riFir:-/t • - r' / ”''' C i 1.1.-/. si. ..I.:1:; r.rli..i. 0 -.4-i-it..-- . .. <.--J --r--'T1 r.-r'ram.:x-.=:--1 1 t - - . * ` `il. -. _ .( -t aI -. 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''• :I= '\ ti''T:L!":'' • .. • -az '"•/.41....••:•......... •... :I I- . 1 :!••••••• ..,*..•-• - •• •-- -. .•, .."--`••.„ " biz'._L '...a. :....;12-'-•-•N..k../.... illi".:''.44......***\..mt..........L............... . l -..... •. .........,...r, ." :.'--7.:.--.• t_i_S=1: :/;=;41--.:41,;-:-.ii i;•''Ei.:-; ;-.- .1-.-71;•71;•*\:<2..•.*- ' : 1 • ;t• :..1 E- • .-1—1,-7 :.-i-j L'..-.:i LI._ ...I..%:-.4-:i _1:12..„:.- .,,, v_____-..•.- --i-7—.1' ,... ,.,....---...-7,:-..- *.; -..: J.;• L.... ---•e4' .., .....st-71 Pk. .""" 14,ji.......;.......... •••... ••.•• • ,` ' ,..., ..."•••••.„,................T• -• 1 •• ....,4,--- —• / ..-I • >.Lr'....---. .::''s ...---- : i - ...7•‘:ier tfi-.--'"--^-201:2::Th\ t.%,4•... 4%::`t.',i&'...',.. r••',...,. ------,...,____,• 1.. .... ..•:. .... .. ! =..... .12,.,.. ‘ '.. r.i... .,...:• -.),,_........,....,., .*. • =..--mpr-,;•:-.. ...•-.0.'''''r . ....,,c 4,,C.I. ..... ••t s•-.. : • 't ;- • • =••-•-•.. • !---.1:--rra.. ...7 ... 1 ‘ - •''• i ---- • ----- ......0. i-.. ; ••• , . ............. -.••••••• • ! .....-----• ...........- I ..•----- i -••••-.....'-.... ..- . ......" ..--.- . . ........... ....-'... .-"'.... ..,.-'... -.....---. ...•••• ---- ... -••• . . ..--"••----- • . . • - -- •:::'.1F 28 CITY OF SHAKOPEE M A P B RECOMMENDED IIVIPROVEMEI\ AND FIVE YEAR PLAN __r_._ _______-;K 3V.:_-,.-., 1994 1992 r ..--i x. ,i= + ' i: tO �.. �= .1990 / •. ':s VE I_ i �J �� • "iii ` . �rl �i . ...„ • : U , ✓rt� ...... „...., eva,0_,e-• • -41 ri-- 1.,,---,,...i lir• • -\"73 --n Oh ." ., . ,.......t alliir .r......,,,, ,...,sei-,...... c . ,....-, . ..„,_‘ ... ., _....___ /.. / , . ,..-1 r t 1.-4 id s % moi", i. ' ' o 1.�-� y,....k,,��' �".- � /�-47 6: 1111L... �ir mss- _ ter ,r•-•-t�4 `�+"'�'� +"S R of,"y / '' �r+� -^;_�:r� ; , r yam_ . • i-1.; _ ` • :;— ilS•:i; LL." / ,I I' �! �r f a F F. •i ' .s �. :- i ',-,'ir•eJ .. =. +r r is tri. � i.1 ti. Ii ,.� � i r i .}- - ," : ^mac-;,���:�• -���7 1-••t.... ,; i. r -- L'_ /1J '-1-r-•- +ir=te%-.-r•_'•- c _�ssrsr-' 'c ,C %.ti.y _�, _ —'i^-T+-fir'.__ » _� • _ - - �•i- -- - •- e -w:- __ __ • • Vw . fib MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Valley Industrial Blvd . North DATE: January 30 , 1990 INTRODUCTION: Attached is Resolution No. 3186 Receiving a Report and Calling for a Public Hearing on Street Improvements to Valley Industrial Blvd . North , Between County Road 83 and Valley Park Drive . BACKGROUND: On January 2 , 1990 City Council ordered the preparation of a feasibility report for street improvements to Valley Industrial Blvd . North between County Road 83 and Valley Park Drive by Resolution No . 3167 . The feasibility report was initiated by a petition submitted by an abutting property owner. The feasibility report has been completed and the report is attached for Council review . Council needs to hold a public hearing on the project to determine if the project should be ordered or not. Attached is Resolution No . 3186 which receives the feasibility report and calls for a public hearing on the proposed improvements . The Resolution sets the date for the public hearing for February 20 , 1990 at 7 : 30 P. M. The proposed improvements consist of reconstructing the existing pavement. ALTERNATIVES: 1 . Adopt Resolution No. 3186 and hold a public hearing on the proposed improvements on February 20 , 1990 . 2 . Adopt Resolution No. 3186 but set the public hearing for a different date . 3 . Do not adopt Resolution No. 3186 . RECOMMENDATION: Staff recommends Alternative No. 1 . ACTION REQUESTED: Offer Resolution No. 3186 , A Resolution Receiving a Report and Calling a a Hearing on Improvements to Valley Industrial Blvd . North , Between County Road 83 and Valley Park Drive , Project No. 1990- 8 and move its adoption . RESOLUTION NO. 3186 A Resolution Receiving A Report And Calling 1 Hearing On Improvement To Valley Industrial Blvd. North, Between County Road 83 and Valley Park Drive Project No. 1990-8 WHEREAS, pursuant to Resolution No. 3167 of the City Council adopted January 2 , 1990 , a report has been prepared by David Hutton , City Engineer , with reference to the improvements of Valley Industrial Blvd . North between County Road 83 and Valley Park Drive by Street Reconstruction, and this report was received by the Council on February 6 , 1990 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . The Council will consider the improvement of Valley Industrial Blvd . North between County Road 83 and Valley Park Drive by Street Reconstruction in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $305 ,300.00 . 2 . A public hearing shall be held on such proposed improvements on the 20th day of February, 1990 , at 7: 30 P. M. , or thereafter, in the Council Chambers of City Hall , at 129 East 1st Avenue and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1990-8 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney FEASIBILITY REPORT VALLEY INDUSTRIAL BOULEVARD NORTH COUNTY ROAD 83 TO VALLEY PARK DRIVE I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota . k Date 730/7 Registration No. 19133 . JANUARY 1990 TABLE OF CONTENTS DESCRIPTION PAGE NO. Feasibility Report Introduction 1 Scope 1 Background 1 Proposed Improvements 1 Estimated Costs 2 Assessment Procedure and Funding 2 Summary and Conclusions 3 INTRODUCTION — The City Council of Shakopee, Minnesota ordered the preparation of a Feasibility Report for Street Improvements to Valley Industrial Boulevard North ( V.I.B. N. ) between County Road 83 and — Valley Park Drive by Resolution No. 3167 on January 2 , 1990 . SCOPE — This report evaluates the feasibility of reconstructing V. I. B. N. between County Road 83 and Valley Park Drive. All properties fronting on V. I.B. N. are currently served by water and sanitary sewer in the south boulevard and easement areas. These utilities are considered in good condition and not subject to replacement at this time. BACKGROUND Valley Industrial Boulevard North is located in the industrial park and serves Anchor Glass , Fremont Industries and other industrial sites currently being marketed . Paralleling this street on its north side is the Chicago and Northwestern Railroad and Trunk Highway 101 . This street was constructed prior to annexation by the City. The street structural section is severely inadequate and has deteriorated to a degree where maintenance is impossible. The original construction was done in the late 1960 ' s. The method was a "mixed in place" type of asphalt that was then commonly used for dust control and light traffic. Reconstruction of this street is therefore necessary for continued usage oy industry . PROPOSED IMPROVEMENTS Valley Industrial Blvd . North needs structural improvement in order to serve benefitting industries. Due to lack of gradient, an urban street section with curb and gutter is not feasible. A rural section is recommended and would be constructed to match 4th Avenue between County Road 83 and Shenandoah Drive. As stated earlier in this report, no utility improvements should be considered at this time. 1 l �/ 1, COST ESTIMATE A detailed cost estimate can be found in the appendix . A summary of estimated cost is as follows : Roadway $202 ,726 .00 Storm Sewer 19 ,310 .00 Total $222 ,036 .00 10% Contingency $ 22 ,203 .60 25% Engr. & Admin. Fees 61 ,059 .90 GRAND TOTAL $305 ,299 .50 SPECIAL ASSESSMENTS It is proposed to special assess 100% of the costs to construct V. I . B. N. to benefitted properties. The reconstruction assessment policy (25%) is not recommended due to the original construction methods and the fact that expected design life of the original construction has been exceeded . This original construction occurred while the Industrial Park was part of Eagle Creek Township. Records indicate these streets were built in 1968 and were assessed at a rate of $223 .23 per acre. An area assessment was appropriate because both Valley Industrial Blvd . North and South were constructed at the same time . In 1982 the City of Shakopee reconstructed Valley Industrial Blvd . South and assessed that project 100% to benefitted properties at a rate of $37 .71 per front foot. The $37 .71/F .F. rate is very comparable to the estimated assessment rate for this project when the fact that the wear course portion of the Valley Industrial Blvd . South project was eliminated to allow for utility cuts as the area was devloped and the lack of assessability to the north side of VIBN ( railroad property) . The alternative to 100% assessment is for City-wide cost participation of a given percentage ; i . e . 50% City-wide would reduce the assessment rate by one-half. Staff does not recommend City-wide cost participation as this street serves only fronting industry. An assessment roll with assessment calculations based on the front foot method can be found in the Appendix . The assessment rate has been estimated at $59 .47 per front foot. 2 CONCLUSIONS Valley Industrial Blvd . North has been in an extremely deteriorated condition for a number of years . Due to heavy traffic to be expected in an industrial area and lack of adequate structure , maintenance measures cannot provide an acceptable street surface. This report concludes that construction of Valley Industrial Blvd. North is feasible with benefitting properties assessed for 100% of project costs. 3 APPENDIX Page No. Project Location Map 1 Preliminary Cost Estimate 2 Assessment Area Map 3 Assessment Roll 4 /L ./.A , . , _ ..• ,,, ,.._____„ ,:. :,,, ,.. i .... , • ,, . , . .• ,4,- ",, -----.,.- , . . • . ,,,,,,... . • , • ___ ., i _. , / . ..„4.,,,, ----- ,. ., ; ._. .., I ..._ . ..., .._ ( . ••. . .. • . ,.., , .7; 7-,----\\L 1——— ——--———--;—•-' . 4 - -.. ._ _____ __ _ 1-- ,. " : • ._. _„ ,a _—' —_ — — — —_ „,........ . :, , .. ..„ 1 • (.. .. ..,„ •• _ _......„. ,-.,. .. /� ______•c..____. ,,, _ ..i. ___ -L . ,..„....r__.,_•...._._ .... ..,....._ _ :� _ , - _ - - .., L ) • _i„„ • ---- --- , .f , / -. • of — L ; �_. s ! i 1 s L _ lit' - ' - . :. _ .-. -,- /. .Y Lllam': 7.- -- t -- -- - _.. -� - --- T—_— , -----7- ---f- I ./ i i ” A•61 , , :1&._ .. ,..,:... .t,.. / , • _ A --'''. 'y _ , ' .tet .'r ., ... i . +s� S i ,�' �' ._ R 1 a_ r • _,� •I 1 \ .� �,„,, ' moi- • , �+- r_ -� • ' • ` ,3— ” —yci ,.mss 3.y-.-.` 1 , /` ; `v < 1: \ 1 `�• z —moi --i. _ •. 1 Y, ' '� ' • - _ _{ ....... f L"-•r.°�:, .�- —_ 1-1.7 jam.. . '.- _- N I �1 't • 1 ^_e- _a5: Z_. .\\‘\\,1/4 - ' ... — -' ,t. i1 VALLEY INDUSTRIAL BOULEVARD NORTH ESTIMATES RURAL SECTION Roadway Item No. Contract Item Quantity Unit Price Total 1 . Remove Pipe Culvert 130 L.F. $ 6 .20 $ 806 .00 2. Remove Pavement 16 ,500 S.Y. $ 1 .20 $ 19 ,800 .00 3 . Common Excavation 8 ,050 C.Y. $ 3 .40 $ 27 ,370 .00 4 . Agg. Base Cl. 5 12 ,000 TON $ 6 .00 $ 72 ,000 .00 ( 100% Crushed) 5 . 2331 Base Course 1 ,850 TON $ 16 .50 $ 30 ,525 .00 6 . 2341 Wear Course 1 ,850 TON $ 18 .50 $ 34,225 .00 7 . Seeding W/4" T.S. 1 ACRE $5 ,000 .00 $ 5 ,000 .00 8 . Trees (2" Dia. ) 52 EA. $ 250 .00 $ 13 ,000 .00 Total Roadway $202 ,726 .00 Storm Sewer 1 . 18" CMP 130 L.F. $ 22.00 $ 2 ,860 .00 2 . 24" CMP 120 L.F. $ 26 .00 $ 3 , 120 .00 3 . 18" FES 10 EA. $ 200 .00 $ 2 ,000 .00 4. 24" FES 3 EA. $ 250 .00 $ 750 .00 5 . 36" RCP 54 L.F. $ 70 .00 $ 3 ,780 .00 6 . 36" FES W/TG 2 EA. $ 900 .00 $ 1 ,800 .00 7 . Special Structure 1 L.S. $5 ,000 .00 $ 5 ,000 .00 Total Storm Sewer $ 19 ,310 .00 Roadway $202,726 .00 Storm Sewer $ 19 ,310 .00 TOTAL $222 ,036 .00 2 . ^ \ . / I / i / 4 ./ •;',___ _ , \ / ' --- -- ' ' _-- �o /1".. .....•••••*7.-:'':--.--------.-.-'''••--------.___.-_.:.rilia_••••?)•••••:• a.. tk 2 / • \\ W *aril 1 / : 1 ... :0 n., i , 74.444-ttst..4 2 ....... ... 3 • •-,. -.. ., 7 / •••• 1.-- 1164ftivOsi,„ ; * V'0 INit / 4%. /.......s.............. •.!... ‘12%------......."-----.---.: a' / L. , „,„, , , , / .,.:.:,,,,,, .. ,. ..: z CO L . ! / , ir ./ • in 1 • L ! i / • CV al t so / ! 44 7 ! 4 L.. 4 ; ..,. . a _ ,„, f or" ar• o oi ^"s�^": /'-_ �7 _- —_ ' - e ' :/IF,/ � — — .,. . _ ov,~ || - - .b /::/ � - !L —i_____ � ! - ^ e � ' 1 - ----------� ' I . .: � ! ' = - � A - • - � , ' ice- ,✓ i • A_SESSMENT ROLL VALLEY INDUSTRIAL BOULEVARD NORTH FRONT PID ; OWNER ; LOT/BLK. { FOOT I ASSESSMENTS 1 � � I 12 -054001-0 ;Wesray Container Assoc. ;Tracts A & L ; 1366 .24 ; $81 ,229 .39 ; — ; 330 South St. ; RLS #66 ;Morristown, NJ 07960 ; ; ; 12--054006-0 ;Freemont Industries, Inc. ;Tract M ; 482 .79 ; $28,704 . 13 ; IP.O. Box 67 ; RLS #66 i ;Shakopee, MN 55379 ; I I 12r-055003-0 ;Standard Development Co. ;Lots 1 - 3 ; 1356 .9'! ; $80 ,678 .24 ; ; 800 Title Insurance Bldg. ;Valley Park ; ;Mpls. , MN 55401 ; 1st Addn. — ;% Lee Johnson 1 1 i ; ; ; ;2"-055005-0 ;Twin City Tile & Marble Co ;Lots 1 , Blk. 4 ; 308 .01 ; $18 ,312 .64 ; 2218 University Ave . SE ;Valley Park ; — ;Mpls. , MN 55414 11st Addn . 12 -055010-0 ;Valley Ind . Development lOutlot A ; 38 .39 i $2 ,282 .47 1 — ; 5244 Valley Ind. Blvd. ;Valley Park ; ; ;Shakopee, MN 55379 ; 1st Addn . 12_-144001 -0 ;Scottland & North ;Lot 1 , Blk. 1 1 548 .87 ; $32 ,632.90 ;American Life ICanterburyPark ; ; 1244 Canterbury Rd. ; 1st Addn. ;Shakopee, MN 55379 1 1 -— 1 1 � I ;27-144009-0 ;Scottland & North ;Lot 1 , Blk. 2 ; 271 .71 1 $16 , 154 .44 ;American Life ;CanterburyPark ; ; — ; 1244 Canterbury Rd. ; 1st Addn . ; ;Shakopee, MN 55379 ;Shakopee City ; ; I 12 -144012-0 ;Scottland & North ;Outlot A ; 762 .06 ; $45 ,308.05 ; ;American Life ;CanterburyPark ; 1 1 ; 1244 Canterbury Rd. ; 1st Addn. ;Shakopee, MN 55379 ;Shakopee City ; - ; ; ; ; TOTAL 5135 .04 $305 ,302.26 — Assessment Rate = Total Project Costs = $305 , 302 . 26 = $59 .4547 Total Front Foot 5135 . 04 Ft . ( Per Front Foot ) 4 `"'")0 n hAl �N 1 / 4/CL MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directo SUBJECT: Railroad Depot DATE: February 1 , 1990 INTRODUCTION: Attached is Resolution No. 3195 for Council consideration which authorizes the acquisition of the railroad depot building by eminent domain for purposes of constructing 2nd Avenue between Atwood Street and Scott Street. BACKGROUND: Staff was directed by City Council to prepare a feasibility report for street improvements to 2nd Avenue between Atwood Street and Scott Street. This project consists of constructing 2 one-way couplers on each side of the tracks for this one block section of 2nd Avenue . The feasibility report indicated that in order to complete this project , the vacant railroad depot building would need to be relocated . The Downtown Committee and the Community Development Commission have discussed this issue and have encouraged staff to work with any prospective owners to secure acquisition for the depot. To date, there has been no purchase of the depot building. On September 19 , 1989 the City Council discussed this issue and directed the City Attorney to commence acquisition and condemnation proceedings for the vacant depot building in order to construct the street improvements. Because of workloads , the City Attorney has delegated this task to the Assistant City Attorney. Attached is correspondence from the Assistant City Attorney as well as Resolution No. 3195 , which authorizes the acquisition of the railroad depot property by eminent domain proceedings ( condemnation ) . In order to initiate these condemnation proceedings , the City Council must adopt Resolution No. 3195 . The completed feasibility report was submitted to the City Council November 21 1989 for the purpose of discussion and setting a date for a public hearing . At that time , the City Council tabled any further acticn on this project until such time as the condemnation proceedings for the depot building were completed . Therefore it would be appropriate for the City Council to adopt Resolution No. 3195 in order to be consistent with previous Council actions on this project. ALTERNATIVES: 1 . Adopt Resolution No. 3195 , which authorizes the condemnation proceedings to begin on the vacant railroad depot building . 2 . Deny Resolution No. 3195 . 3 . Table any action on Resolution No . 3195 and request additional information. RECOMMENDATION: Staff recommends Alternative No. 1 . The Assistant City Attorney recommends Alternative No. 1 . ACTION REQUESTED: Offer Resolution No. 3195 , A Resolution Determining the Necessity for and Authorizing the Acquisition of Certain Property by Proceeding in Eminent Domain for Purposes of Constructing a Roadway and move its adoption. DH/pmp DEPOT ;au (Act,, PhilliR.R.Krass'# Robert J.Walters Dennis L.Monroe RAS S Lachlan B.Muir Barry K.Meyer &. James B.Croft Jay D Goldberg ROE N Orlin D.Te Slaa %.harhmi Trevor R.Walsten Patricia A.Weller Diane M.Carlson •Certified Civil Mal Specialist and Also Admitted in Wisconsin x Also Admitted in California January 15, 1990 tCertified Real Property law Spmalist +Also Admiued in South Dakota Mr. David Hutton City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: City of Shakopee Depot Condemnation Our File No. 1-1373-227 Dear Dave: Enclosed please find a copy of the Resolution authorizing us to go forward with the condemnation in the above-referenced matter. Very truly yours, KRASS & MONROE CHARTERED jzt f re /4444/ Phillip R. Krass Attorney at Law PRK �ar:ph Encl s e Reply to:Marschall Road Business Center.327 Marschall Road.PO.Box 216.Shakopee.Minnesota 55379 Tblephone:(612)445-5080 FAX(612)445-7640 Southpoint Center.Suite 1100. 1650 West 82nd Street.Bloomington.Minnesota 55431 7Hlephone:(612)885-5999 FAX(612)885-5969 RESOLUTION NO. 3195 RESOLUTION DETERMINING THE NECESSITY FOR AND AUTHORIZING THE ACQUISITION OF CERTAIN PROPERTY BY PROCEEDING IN EMINENT DOMAIN FOR PURPOSES OF CQNSTRUCTING A ROADWAY WHEREAS, the City Council has heretofore determined that the City of Shakopee should obtain right-of-way for the construction of a roads-ay; NOW, THEREFORE, be it resolved by the City Council of the City of Shakopee as follows: 1. Acquisition by the City of the following described property is necessary for the purpose of providing a roadway by extending 2nd Avenue in the City of Shakopee; said property is described as the South 30 feet of Lots 1 through 5, Block 20, in the City of Shakopee, Scott County, Minnesota. 2. The City Attorney is authorized and directed on behalf of the City to acquire the real estate above-described by the exercise of the power of eminent domain pursuant to Minnesota Statutes, Chapter 117, and is specifically authorized to notify the owners of intent to take possession pursuant to Minnesota Statutes, Section 117.042. The City Attorney is further authorized to take all actions necessary and desirable to carry out the purposes of this Resolution. Adopted by the City Council this day of , 1990. Mayor of City of Shakopee ATTEST: City Clerk Approved as to Form this day of , 1990. Shakopee City Attorney / 4/ (71 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Work Director SUBJECT: Bluff Avenue DATE: February 1 , 1990 INTRODUCTION: Per City Council directive , staff has met with all of the property owners that abut Bluff Avenue between Marschall Road and Naumkeag Street to discuss the upgrading of this street. Staff was directed to hold this meeting as a result of a letter submitted to the Council by Mr . J. M. Dimond representing Hardees. (Attachment No. 1 ), BACKGROUND: The City Council of Shakopee ordered the preparation of a feasibility report to Bluff Avenue between Naumkeag Street and Marschall Road on November 15 , 1988 by Resolution No. 2973 . The feasibility report was completed and a public hearing was held on the proposed improvements on September 5 , 1989 . The feasibility report recommended expanding the project limits to include paving all of the adjacent gravel streets in the area . Attachment No . 2 indicates the location of the existing gravel streets and Attachment No. 3 indicates the proposed improvements listed in the feasibility report . It seemed logical to pave these gravel streets at the same time Bluff Avenue was improved . These additional gravel streets go through residential neighborhoods , as opposed to Bluff Avenue which abuts a commercial zone on the south. At the public hearing, there was considerable opposition to paving these gravel streets and specifically the estimated assessments of the project. The City Council elected not to order the project at that time. At the public hearing, staff had indicated to Council that they could order all or part of the project, but they decided not to order any of it. On January 2 , 1990 the City Council discussed a letter received from Mr. Dimond of Hardees , whereby he requested that the City Council reconsider their previous action and proceed with this project. As additional background information for Council , the rear driveway of Super America has been utilized as an exit for trucks for many years to get to the traffic signal at Marschall Road and 1st Avenue. This rear exit did not exit onto any public street but simply vacant land which the trucks traveled over to get to Marschall Road . This vacant land immediately north of Super America is privately owned and not public right-of-way. Last summer , the owner of this property, Mr. Bill Hauer, barricaded the property so that trucks could not drive on his land to get to Marschall Road , even though they had been doing so for many years . As a consequence of this action, trucks now have to turn around on Super America property and exit directly onto 1st Avenue by using the two driveways . This is an extremely dangerous maneuver to attempt to get a semi- truck onto 1st Avenue , especially with the high volumes of traffic on this street (22 ,000 ADT) . In addition, left turns out of this gas station are even more dangerous . Besides the safety issue involving semi-trucks out of Super America, automobiles exiting from Hardees, Benjamins, and Super America are also at risk in attempting to get out onto 1st Avenue and to make left turns. Since the rear access to Marschall Road has been barricaded , this portion of 1st Avenue has become increasingly more hazardous and unsafe . At Council ' s direction, staff met with all four owners abutting Bluff Avenue to reach an agreement on improving this street. Two of the property owners, Hardees and Super America , are all in favor of improving this street and paying their fair share of the assessments. The other two owners, Benjamins and Mr . Bill Hauer see no benefit to themselves for improving Bluff Avenue at the cost projected in the feasibility report. It is quite apparent that the cost of this project is a deterrent to reaching a unanimous agreement amongst all four property owners for upgrading this street. Since 100% of the property owners will not agree to sign a petition requesting this improvement, Council would need to conduct another public hearing in order to consider this project. This public hearing could be held for this portion of Bluff Avenue only and not for the remaining residential gravel streets. Since the feasibility report was recently completed in August , 1989 there would be no need to prepare another feasibility report. The cost estimates in the feasibility report are still good . The total cost estimate for Bluff Avenue in the report is $143 ,200 .00 . This includes $79 ,200 . 00 for construction costs ( including contingency and engineering fees) and $64 ,000 .00 for right-of-way acquisition . There would be the need to revise some of the assessment calculations to include the Hardees property in any assessments for Bluff Avenue . Since Hardees property does not actually abut on Bluff Avenue , they were not included in the projected assessments in the feasibility report. At the recent meeting held with the property owners, Mr. Dimond of Hardees indicated that they would not object to be included in the assessment area along with all other properties that abut Bluff Avenue . Staff would also like to point out that there was $65 , 000 .00 budgeted in TIF District No . 6 ( Shakopee Valley Square Properties ) specifically for the purpose of constructing Bluff Avenue . This money was not used to construct Bluff Avenue because the project was never completed . Council could utilize this money to reduce the cost of the project if they choose and therefore lower the projected assessments. Staff could prepare a revised assessment roll for this project either with the $65 ,000 .00 reduction or without it. In order to reconsider this project, a second public hearing must first be held. Attached is Resolution 3194 which sets the date for a public hearing for March 6 , 1990 for 7 : 30 P.M. in order to reconsider these improvements. ALTERNATIVES: 1 . Adopt Resolution No. 3194 which schedules a second public hearing for this section of Bluff Avenue. 2 . Determine that this project should not proceed and do not adopt Resolution No. 3194 . RECOMMENDATION: Staff recommends Alternative No. 1 . Staff feels that the construction of this street will improve the transportation network and the overall safety for this entire area and feels that the project should be given further consideration . The original feasibility report recommended constructing the street and staff maintains that recommendation. Staff would like to further point out that at the public hearing, two out of the four property owners will probably be opposed to the project strictly from a cost standpoint. ACTION REQUESTED: Offer Resolution No. 3194 , A Resolution Receiving a Report and Calling a Hearing on Improvement to Bluff Avenue, Marschall Road to Naumkeag Street, Project No. 1990-7 and move its adoption. DH/pmp MEM3194 F ATTACHMENT 1 2 CARDINAL i 1 1 DEVELOPMENT ,, i,,. - CORPORATION ,L... December 27, 1989 The Honorable Mayor and Members of the City Council City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Dear Mayor and 'Members of the City Council : Re: Proposed extension of Bluff Avenue I I Our client, Fred N. Oreel , has recently acquired the Hardee's restaurant in Shakopee from Nelson Food Enterprises, Inc. Mr. Oreel is a licensee of Hardee's Food Systems and owns and operates over 60 Hardee's restaurants, including units in Savage, Chaska, Belle Plaine, Waconia, and elsewhere in the Metropolitan area and throughout the upper Midwest. We are pleased to also announce that the restaurant in Shakopee will be renovated, modernized, and upgraded this coming year. Our client is requesting that you consider extending Bluff Avenue from Naumkeag Street to Marschall Road. It is our understanding that this past year the council held a public hearing on the issue of improving Bluff Avenue. However, it is our understanding that this included improvements on Bluff Avenue west of Naumkeag. Our request is for extension of the street from Naumkeag to Marschall Road only. It does not include any request for work west of Maumkeag. The basis of our request is traffic safety. We would like customers from Hardee's to be able to exit the site via Bluff to Marschall Road to enable them to access eastbound First Avenue and southbound Marschall Road without the necessity of trying to make a left turn onto First Avenue from Naumkeag. It is our understanding that Super America has also made this request and will support it. We feel that it would be an advantage not only to Hardee' s but also to Super America, and to all businesses on First Avenue. More importantly it would be of real benefit for the patrons of those businesses, many of whom are residents of the city of Shakopee. It would enable them to leave those businesses via a signalized intersection rather than via the existing left turn entrances onto First Avenue. I 1 The Honorable Mayor and Members of the City Council Page 2 On that basis, we respectfully request your consideration of our client 's request. As he has only recently acquired the restaurant, it was not possible for us to participate in your earlier hearing. We are available at any time, at your request, to meet with you and discuss our proposal further, should you so desire. Thank you for your consideration. Yours %ru),y, • Difiond cc: Fred N. Oreel Samuel S. Van Tassel JMD/ltf ATTACHMENT_ _ sr / , __, , ---\--\ z - , ---. 6-: -1 A___________ h \ :.7.elS ' '_....---- ---i _,--- - - `� CD !•„_�' yam- < ,� - w• -r 3-- - .—•-•""- ! f C N • 0 - J1 \ __� �- ►_r• te _ 0:1 •.,J---- .0C-7---: i e- ;1 't 1 0 t^1 c Z "`��--1/ c 61 vel N l MD 7 1 �. N .00 1 1/ e.: 1 \ • ... 0 • a ham' _ ' " ` c� - et 1 V" Z I. ' I © ``\ 1_- �� tr• \ G t•--- 01�� K ! < , ' © ,•rte. - `,�/ i co .u, 4 v / ' a ' ' L 0 �,..---------\ ----- `) `___--1 1 --------- ' rte. ✓— ° '1� :rte �� _ �- --i Z \-....-...-.-."-....C.. , ��• A. / iAcHIwNT3 � CV ,I ii h • C , � � � _ --\ Si '' ^y= ('j � ----- ..-- jam.y t.:_ -- < n31,:i 1c., !n _ • l t J J ........___3 0 _ TO ,-----} r 0r„ w !Z 0/1**a 1 4 � I E------ 1 .....„ ...,•‘_____------ ,.. . i . • :. 1111 .ri• . 7 CC Q \1 - I■ c.1 - • a N'� J� cp i o t. 10 _ �,�� f r1 ;w12 s ■1 �-7 ��; COLU 111 c min *` 1 t i` Os I,0 ' U. 1 �' -� \......_ cr+ ..____• .-- -1 • INS 1 CC CL !11__,----,,S r`-----,-------- i { V i • - `� '_� r • r I - i ....i - -.,:___:__j __-----, \_____----• - h \1 ---�. i - -- •• . 2 - -- r - l� rel 4 1 `Z - _ . . -- . - �,� _ - - - _ _ �_ ATTACHMENT 4 Z r \-- • N d e.021 -;.-C 7 77t,11.;svrit n 4 1 ..../ , . .:,:.;,,,,,,,.: , z d „....3. \� o 1 1 -' 1 Q D = 0 Li = < < 2 : we..I I i 1-° ••;.1; . 0 0 0 0 0 0 0 0 0\ INIIIIp_ Li. \ \ p_ • \ \ L.L. cc 4;Y3%4 yineK Cu --t 10° \ . Q III 1 0 Q a" 1111. o O CC CL vettitts LIIIIIII>ecra ' \ I, 7.....--\ 7,--------\ ---3 _ - r:_ ATTACHMENT 5 BLUFF AVENUE — MARSCHALL ROAD TO NAUMKEG COST ESTIMATE UNIT ITEM QUANTITY PRICE AMOUNT Grading , 1 ,000 C.Y. $ 2 .50 $ 2 ,500 .00 Subgrade Preparation Class V Gravel Base 870 TONS $ 6 .50 $ 5 ,600 .00 Bituminous Pavement 550 TONS $ 24 .00 $13 ,200 .00 Curb and Gutter 1 ,200 L.F. $ 6 .00 $ 7 ,200 .00 Sidewalk 3 ,000 S.F. $ 1 .50 $ 4 ,500 .00 Driveways 800 S.F. $ 2 .50 $ 2 ,000 :00 Sod 1 ,300 S.F. $ 2 .00 $ 2 ,600 .00 Retaining Wall 240 S.F. $ 10 .00 $ 2 ,400 .00 Storm Sewer 18" RCP 200 L.F. $ 32 .00 $ 6 ,400 .00 12" RCP 60 L.F. $ 28 .00 $ 1 ,700 .00 Manholes 2 EA. $ 1 ,000 .00 $ 2 ,000 .00 Catch Basins 2 EA. $ 1 ,000 .00 $ 2 ,000 .00 18" Apron 1 EA. $ 500 .00 $ 500 .00 Rock Excavating 200 C .Y. $ 50 .00 $10 ,000 .00 Total Construction Costs $62 ,600 .00 Plus 10% Contingency 6 , 00 .00 Subtotal $68 ,900 .00 Plus 15% Engr./Legal Fees 10 ,300 .00 Subtotal $79 ,200 .00 Plus Right of Way Costs $64 ,000 .00 TOTAL PROJECT COSTS $143 ,200 .00 13 ' ONSENT MEMO TO: Dennis R. Kraft, City Administrator / I FROM: Judith S. Cox, City Clerk RE: Apportionment of Special Assessments - Heritage Place 2nd Addition DATE: January 26, 1990 INTRODUCTION: The attached Resolution No. 3169 apportions the existing special assessments against two separate parcels which have been platted into Heritage Place 2nd Addition. BACKGROUND: Two separate parcels have been platted into the subdivision of Heritage Place 2nd Addition. There are existing special assessments against these parcels. It is appropriate at this time that these special assessments be apportioned against the new lots within the plat of Heritage Place 2nd Addition. These property owners involved have been notified of this proposed apportionment. RECOMMENDED ACTION: Offer Resolution No. 3169, A Resolution Apportioning Assessments Among New Parcels Created As A Result Of The Platting Of Heritage Place 2nd Addition, and move its adoption. JSC/tiv e -PAA1t/b-J2 RESOLUTION NO. 3169 J '/ J. A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF HERITAGE PLACE 2ND ADDITION WHEREAS, On August 25, 1981, Resolution No. 1891 adopted by the City Council levied assessments against properties benefitted by construction of the 1981-1 VIP Interceptor, and WHEREAS, On August 1, 1989, Resolution No. 3091 adopted by the City Council levied assessments against properties benefitted by construction of Vierling Drive from County Road 17 easterly for +/- 3200 feet, Project #1988-1, and WHEREAS, Two tracts of land benefitted by the said improvements have been subdivided into the plat of Heritage Place 2nd Addition, and WHEREAS, It is the desire of the City Council to apportion the installments remaining unpaid against the two said parcels among the new parcels within Heritage Place 2nd Addition, and WHEREAS, The property owners involved have been notified of this proposed action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE: 1. That the 1" •0 payable - ning bal nce of assessments to parcel 27-908002-0 i $247. 51 or the 1981-1 VIP Interceptor, - - - •90 p alance of assessments to parcel 27-908001-1 is $122, 468. 14 for the 1988-1 Vierling Drive Improvement Project and are hereby apportioned as outlined in Exhibit "A", attached hereto and made a part hereof. 2 . That all other parts of Resolution No. 1891 shall continue in effect. 3 . That all other parts of Resolution No. 3091 shall continue in effect. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of February, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney ASSESSMENT ROLL HERITAGE PLACE 2ND ADDITION ASSESSMENTS ASSESSMENTS PID OWNER LOT/BLK. PROJ. 1988-1 PROJ. 1981-1 27-145049-0 Heritage Development Lot 7, Blk. 5 $1, 181. 01 450 E. Cty. Rd. D Heritage Place Little Canada, MN 55110 2nd Addition 27-145050-0 Heritage Development Outlot A $64, 598 . 65 $2 . 51 450 E. Cty. Rd. D Heritage Place Little Canada, MN 55110 2nd Addition 27-908002-0 Gene Hauer 8 115 22 74 . 76 $245. 00 2088 Hauer Trail W 1/2 SE 1/4 Shakopee, MN 55379 Ex 5A, EX . 76 & Ex 6 . 89 A SE 1/4 & E 23 . 45A of NE 11 1/4 SW 1/4 & all Vacated RR in S1/2 y , Ex 16 . 04A Hauers 4th Addn. TOTAL $122 , 468 . 14 $247 . 51 j L. I Memo To: Dennis Kraft, CityAdministrator t r From: Marilyn Remer, Personnel Coordinator Re: Amend 1990 Pay Plan Date: January 26, 1990 Introduction Resolution #3171 adopted the 1990 Pay Plan. Background Since the implementation of comparable worth with the 1987 pay plan, several job classifications have been classified as exempt positions but have remained on the pay plan under the 4-Step plan. The positions of Deputy Police Chief, MIS Coordinator, Program Supervisor and City Planner are exempt positions and should be on the 6-Step Pay Plan to be consistent. The top-step dollar amount does not change, but the 6-steps allows for more flexibility at the time of hiring. Currently the City Planner position is vacant and the other three employees are all at the top step, so there is no affect on anyone's pay at this time. Recommendation Staff is recommending this "housecleaning" item be taken care of at this time so that all exempt classifications are consistent on the pay plan. Resolution No. 3180 amends Resolution No. 3171, a resolution adopting the 1990 pay schedule for the officers and non-union employees of the City of Shakopee, Minnesota. Alternatives 1. Adopt Resolution No. 3180 2. Do not adopt Resolution No. 3180 Action Requested Move to adopt Resolution No. 3180, A Resolution Amending Resolution No. 3171 Adopting the 1990 Pay Schedule for the Officers and Non-union Employees of the City of Shakopee. P-Ft RESOLUTION NO. 3180 A RESOLUTION AMENDING RESOLUTION NO. 3171 ADOPTING THE 1990 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, Resolution No. 3171 was adopted by the City to clearly define 1990 pay classifications and pay ranges for the officers and non-union employees of the City of Shakopee; and WHEREAS, it is necessary to amend the Pay Plan so that all exempt classifications are treated consistently. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the 1990 Pay Plan Schedule for the Officers and Non-union Employees of the City of Shakopee is hereby amended to read as attached. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990 City Attorney 41/ CITY OF SHAKOPEE 26-Jan-90 Print Revised 1990 Pay Plan Step Step Step Step Step Step #1-Start #2-lYr #3-2Yr #4-3Yr #5-4Yr #6 (Top) JOB TITLE OVT 75% 80% 85% 90% 95% 100% City Admininstrator E 44,749 47,733 50,716 53,699 56,682 59,666 Finance Director E 37,615 40,123 42,630 45,138 47,646 50,153 Police Chief E 39,364 41,988 44,612 47,236 49,861 52,485 Comm. Recreation Dir E 31,358 37,165 39,488 41,810 44,133 46,456 Public Works Dir. E 38,258 40,809 43,359 45,910 48,461 51,011 City Planner E 28,833 30,755 32,677 34,600 36,522 38,444 Dep Chief E 33,110 35,318 37,525 39,732 41,940 44,147 Supervisor PW E 30,824 32,879 34,934 36,989 39,044 41,099 Building Official E 30,944 33,007 35,070 37,133 39,196 41,258 MIS Coordinator E 27,104 28,911 30,718 32,525 34,331 36,138 Program Supervisor E 25,975 27,707 29,438 31,170 32,902 34,633 Assistant City Admin. E 30,535 32,571 34,607 36,642 38,678 40,714 City Clerk E 27,245 29,061 30,878 32,694 34,510 36,327 Step Step Step Step #1-Start #2-lYr #3-2Yr #4 (Top) 75% 80% 90% 100% Eng. Coordinator 26,427 28,189 31,713 35,236 Ass't Bldg Inspect 25,405 27,098 30,486 33,873 Housing Inspector 25,405 27,098 30,486 33,873 Ass't. City Planner 24,552 26,189 29,462 32,736 Sr.Act.Clk/Prsnl.Cord. 25,927 27,655 31,112 34,569 Tech III 22,783 24,301 27,339 30,377 Tech II 20,250 21,600 24,300 27,000 Secretary 18,104 19,310 21,724 24,138 Acct'g Clerk 16,788 17,907 20,146 22,384 Clerk/Typist II 16,830 17,952 20,196 22,440 Clerk/Typist I 15,313 16,334 18,375 20,417 Receptionist 14,633 15,609 17,560 19,511 Custodian 14,382 15,341 17,259 19,176 AS ADOPTED BY RES. 3171 1( (y CITY OF SHAKOPEE 03-Jan-90 Print Revised 1990 Pay Plan Step Step Step Step Step Step #1-Start #2-lYr #3-2Yr #4-3Yr #5-4Yr #6 (Top) JOB TITLE OVT 75% 80% 85% 90% 95% 100% City Admin. E 44,749 47,733 50,716 53,699 56,682 59,666 Fin. Director E 37,615 40,123 42,630 45,138 47,646 50,153 Police Chief E 39,364 41,988 44,612 47,236 49,861 52,485 Comm. Services Dir E 31,358 37,165 39,488 41,810 44,133 46,456 Public Works Dir. E 38,258 40,809 43,359 45,910 48,461 51,011 Supervisor PW E 30,824 32,879 34,934 36,989 39,044 41,099 Building Official E 30,944 33,007 35,070 37,133 39,196 41,258 Assistant City Admin. E 30,535 32,571 34,607 36,642 38,678 40,714 City Clerk E 27,245 29,061 30,878 32,694 34,510 36,327 Step Step Step Step #1-Start #2-lYr #3-2Yr #4 (Top) 75% 80% 90% 100% Planner II E 28,833 30,755 34,600 38,444 Dep Chief E 33,110 35,318 39,732 44,147 MIS Coordinator E 27,104 28,911 32,525 36,138 Program Supervisor E 25,975 27,707 31,170 34,633 Eng. Coordinator 26,427 28,189 31,713 35,236 Ass't Bldg Inspect 25,405 27,098 30,486 33,873 Housing Inspector 25,405 27,098 30,486 33,873 Planner I 24,552 26,189 29,462 32,736 Sr.Act.Clk/Prsnl.Cord. 25,927 27,655 31,112 34,569 Tech III 22,783 24,301 27,339 30,377 Tech II 20,250 21,600 24,300 27,000 Secretary 18,104 19,310 21,724 24,138 Acct'g Clerk 16,788 17,907 20,146 22,384 Clerk/Typist II 16,830 17,952 20,196 22,440 Clerk/Typist I 15,313 16,334 18,375 20,417 Receptionist 14,633 15,609 17,560 19,511 Custodian 14,382 15,341 17,259 19,176 r 41te MEMO TO: Dennis R. Kraft, City Administrator FROM: Judy S. Cox, City Clerk - RE: Ordinance No. 288 DATE: February 2 , 1990 INTRODUCTION AND BACKGROUND: The attached Ordinance No. 288 was prepared by the City' s codifiers and is a housekeeping ordinance. When Ordinance Nos. 259 , 264 and 265 were adopted, additions to the Conditional Use Permits in the R-1 zone were incorrectly lettered resulting in the erroneous elimination of one of the items - "All structures in excess of 35 feet in height" . The attached ordinance incorporates all the conditional uses adopted to date into this one ordinance and rearranges and clarifies them. RECOMMENDED ACTION: Offer Ordinance No. 288 , An ordinance of the City of Shakopee, Minnesota, amending City Code Chapter 11 entitled "Land Use Regulation (Zoning) " by rearranging and clarifying a provision relating to conditional uses; and, by adopting by reference, Shakopee City Code Chapter 1 and Section 11. 99 which, among other things, contain penalty provisions, and move its adoption. i`fr -(011 ORDINANCE NO. 288 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 11 ENTITLED "LAND USE REGULATION (ZONING)" BY REARRANGING AND CLARIFYING A PROVISION RELATING TO CONDITIONAL USES; AND, BY ADOPTING BY REFERENCE, SHAKOPEE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : SECTION I. Shakopee City Code Sec. 11.25 entitled "Rural Residential (R-1)" is hereby amended by rearranging and clarifying the conditional uses listed in Subd. 3, to read, as follows: Subd . 3. Conditional Uses. Within the Rural Residential District no structure or land shall be used for the following uses except by conditional use permit: A. Local government buildings . B. Churches . C. All home occupations . D. Cemeteries . E. Commercial recreation. F. Seasonal produce stands . G. Schools . H. Kennels and riding academies . I . Mining and extraction. J. Airport . K. Horses at density of 2 animals per 2-1/2 acre parcel. L. Livestock and poultry at density of one animal unit per 2-1/2 acres. M. Mobile home in addition to the permitted farmstead residence if placed on the farm building site and conforms to Section 11.05, Subdivision 8. N. All structures in excess of 35 feet in height . 0. Animal hospitals and veterinary clinics . P. Class I day care facilities. SECTION II. Shakopee City Code , Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. SECTION III. After the adoption, signing and attestation of this ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the date following such publication. /fir' Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney Published in the Shakopee Valley News this day of , 19 -2-