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HomeMy WebLinkAbout01/16/1990 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: December 29, 1989 1. Attached are the December 20, 1989 minutes of the Community Development Commission. 2 . Attached are the December 20, 1989 minutes of the Energy and Transportation Committee. 3 . Attached are the December 13, 1989 minutes of the Downtown Ad Hoc Committee. 4 . Attached is a memorandum from Leroy Houser regarding inspection services evaluation. 5. The Shakopee Area Catholic Schools has applied for renewal of their raffle/gambling license. They meet the requirements of the City Code. 6. Pheasants Forever Inc. is applying for an exemption from the gambling license requirements to conduct a raffle in conjunction with their annual banquet on March 1st at the Shenandoah (Insidetrack) . They do meet the conditions of the City Code. The City Codes allows one raffle a year for an organization regardless of where it is located, if it is held in conjunction with a banquet and/or dance. 7 . The City recently received a check for the School District in the amount of $1,174 . 00. You will recall that the November 7, 1989 City election was also a school referendum election. The School District had agreed to pay for one-half of the election judges salaries. 8 . Attached are the November 1, 1989 minutes of the Shakopee Police Civil Service Commission. 9. Attached is the Building Activity Report for December. 10. Attached is a memorandum from Dave Hutton regarding a Speed Limit Study. 11. Attached is a memorandum from Dave Hutton regarding T.H. 101 Shakopee Bypass. 12 . Attached is the January Newsletter from Ehlers and Associates, Inc. 13 . Mebco Industries has been issued a final certificate of occupancy and in accoagreement staff is issuing the tax increment proceeds in the amount of $142 , 682 . 00. 14 . Attached is the billing summary from Krass and Monroe for October, November and December. 15. Attached is the Revenue and Expenditure Report as of December 31, 1989 . 16. Attached is the Program Costs by Department Report. MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION City Council Chambers Shakopee, MN December 20, 1989 Chairman Joos called the meeting to order at 5: 10 p.m. , with the following members present: Commissioners Miller, DuBois, and Joos. Commissioners Albinson and Brandmire were absent. Barry A. Stock, Assistant City Administrator and Janelle Szklarski, Planning Intern were also present. Miller/DuBois moved to approve the minutes of the November 21, 1989 meeting as kept. Motion carried unanimously. Mr. Stock reported that the Mall movie theatre had decided to drop their request for Tax Increment Financing Assistance. The project will continue without City assistance. Mr. Stock informed the Commission that the City Council approved six years of Tax Increment Financing for FMG. The sixth year of Tax Increment Financing would occur only if ground contamination was considered to be extensive. Mr. Stock also noted that FMG would like to break ground as soon as possible, possibly in January. It is hoped that 33% of the project will be complete by December 31, 1991. Mr. Stock stated that the Bergquist Company has decided to halt the current Tax Increment process that is underway for their project. Mr. Stock noted that the company is experiencing internal difficulties, and they are in the process of evaluating the profitability of one of their divisions. It is not known whether or not they will continue with their project in Shakopee. Mr. Stock stated that he was expecting to receive at least one request for proposal for the Fifth Avenue Development Project. The deadline for request for proposals was Friday, December 22 , 1989 . Mr. Stock also stated that the City had attached no specific conditions to the requests, but was leaving a lot of room for the developer to be creative. Commissioner DuBois questioned whether or not condemnation would be used as a method to acquire the land for development. Mr. Stock stated that the City Council tends to shy away from condemnation as it is very political, but he feels that condemnation is a definite possibility for the Fifth Avenue Project. Commissioner DuBois also asked if the Fifth Avenue Project would continue if no request for proposals were submitted. Mr. Stock stated that it would be difficult to proceed with the project if no developers step forward. Mr. Stock then informed the Commission that the City Council had acted on the CDC' s recommendation to extend the Hotel/Motel Tax of 3% for another three years. Under the new policy the Hotel/Motel Tax would no longer apply to campgrounds. Commissioner Miller questioned whether the original policy included a sunset clause. Mr. Stock stated that the original policy was to terminate in three years, and it did not address extension of the policy. Commissioner Miller asked if other cities had a Hotel/Motel Tax. Mr. Stock stated that Burnsville, Bloomington, and Minneapolis all had a Hotel/Motel Tax. Mr. Stock also stated that the Hotel owners had been represented at the meeting and those present were in support of the policy. Mr. Stock then proceeded to update the Commission on the Stans proposal for a museum in Shakopee. The City Council decided not to accept Mr. Stans ' offer, as the long term maintenance cost of such a museum may be prohibitive. Chairman Joos then called for the Subcommittee reports. Mr. Stock reported that the Downtown Committee has approved their One Year Work Plan, which has been incorporated into the CDC' s One Year Work Plan. The Downtown Committee has also established six policies for the Rehabilitation Grant Program. Commissioner Miller then gave a report on the status of the Park Development Subcommittee. Commissioner Miller stated that the joint powers agreement between the School District and the City will terminate on December 31, 1990. The City will then have complete control over park and recreation. Commissioner Miller also stated that this is a great opportunity to look at the funding of the park system and possibly the restructuring of the Park Committee. Commissioner Miller also stated that currently the Rec Board deals solely with programming for parks. There is much community input on this matter, however, the physical aspects of the park system, such as maintenance and new equipment purchases, receive little publicity and therefore little community input. Commissioner Miller stated that he felt it should be the responsibility of the park's subcommittee to make recommendations to City Council on matters such as long range planning for parks, park use, equipment purchases, and park funds as a way to get more community input into the process. Mr. Stock stated thatit would be a good idea to incorporate Mr. Miller's suggestions into the CDC's One Year Work Plan and submit it to Council for approval . After much discussion, it was the consensus of the Commission to have the CDC' s park subcommittee evaluate and propose an organizational structure for a new Community Recreation Dept. under the authority of the City of Shakopee by July of 1990. Mr. Stock then proceeded to discuss recent developments concerning the Business Appreciation subcommittee. Mr. Stock stated that he had recently discovered that several businesses in the Industrial Park were unhappy with City services. However, the City has not received formal complaints from these businesses. Mr. Stock stated that there is definitely a lack of communication between the City and members of the Industrial Park. He suggested that a breakfast should be held for Industrial Park businesses some time in January in an effort to open the channels of communication between the City and members of the Industrial Park. Commissioner Miller agreed that a change in the structure of the Business Appreciation meetings is needed. He noted that it is difficult to accomplish much at these meetings, because not all issues affect all business in the same way. He also noted that attendance has recently been quite low at the Business Appreciation breakfasts. He attributed this to the mixture of businesses present. Commissioner Miller stated that the Business Appreciation breakfasts should be structured in such a way that they cater to certain types of business such as retail or industrial, and to certain geographical areas, such as downtown or highway businesses. The Committee concurred with Mr. Miller' s suggestions to restructure the business appreciation breakfast meeting. Commissioner DuBois then gave a report on the status of City Hall Siting Committee. She stated that the Committee would like to postpone further activities until the City Council formally approves of such a subcommittee. Mr. Stock also stated that he would investigate whether or not such approval was already given. Mr. Stock stated that the activities of the City Hall Siting Subcommittee should be incorporated into the CDC' s One Year Work Plan. Commissioner DuBois stated that there are many variables to consider when deciding where to locate a new City Hall. She stated that things such as cost, location, existing structures verses new structures, and potential to grow must be looked at when considering a new location. Discussion ensued on whether or not the new City Hall should be located in the downtown area. After much discussion, it was the consensus of the Commission that the CDC' s City Hall Siting Subcommittee should identify and investigate a final site for a new City Hall facility in accordance with the guidelines set forth in the Comprehensive Plan. Commissioner Miller stated that if the City Hall Siting Subcommittee followed the guidelines set forth in the Comprehensive Plan, they would have more credibility. Mr. Stock then introduced the proposed One Year Work Plan to the Commission. He stated that many of the objectives listed in the One Year Work Plan were ongoing and continued from last year. Therefore, not much discussion was needed on these items. However, Mr. Stock stated that he had a few additions that should be mentioned. Mr. Stock explained that he had recently talked with the Assistant Administrator from Prior Lake and the Community Development Specialist from Belle Plaine about the possibility of forming an Economic Development Coalition for Scott County. He stated that this wandd be an pool their rresourcesortunitY rinl Scott to work togetherorder to accomplish common goals. Chairman Joos stated that this would be an excellent opportunity for communities to work together in promoting the whole area. He also felt that the proposed Economic Development Coalition for Scott County would be beneficial in regards to transportation issues. Mr. Stock also stated that he would like the CDC to develop an informational piece that could be distributed to persons interested in moving into our community. He suggested this objective should be incorporated into the One Year Work Plan. Miller/DuBois moved to recommend to City Council approval of CDC's One Year Work Plan with the additions and amendments previously noted. Motion carried unanimously. Mr. Stock then introduced the proposed CDC Five Year Work Plan. Commission Miller stated that perhaps a Community Center should be addressed within the Five Year Work Plan, and the it should be addressed at such a time when the TIF money becomes available. Miller/DuBois moved to table action on the CDC's Five Year Work Plan until the January 17, 1990 meeting. Motion carried unanimously. Mr. Stock then shared with the Commission the Business Update from City Hall. Mr. Stock also noted that the City Council had approved the Planning Commission ' s recommendation to increase Park Dedication Fees as proposed by the CDC. Miller/DuBois moved to adjourn the meeting at 6: 30 p.m. Motion carried unanimously. #g Minutes of the Energy and Transportation Committee Meeting Regular Session Shakopee, Minnesota December 20, 1989 Commissioner Roman called the meeting at 7: 00 p.m. with Commissioners Otto, Drees, Roman and Amundson present. Commissioners Spiotta, Prudoehl, and Chairman Ziegler were absent. Barry A. Stock, Assistant City Administrator, and Janelle Szklarski, Planning Intern were also present. Roman/Drees moved to approve the minutes of the October 18, 1989 meeting as kept. Motion carried unanimously. Ms. Szklarski stated that at their last meeting, she had presented the Energy and Transportation with a rough outline of a yard waste disposal project. Ms. Szklarski stated that the City wished to obtain funding for this project under the Technology and Research grant sponsored by the Metropolitan Council . This grant required a 50% cash or in kind local match of funds, and had an application deadline of December 31, 1989. Ms. Szklarski explained that she had attended a grant writing workshop, sponsored by the Metropolitan Council, where the various types of grants available under the Solid Waste Abatement Grant Program were explained in greater detail. At the workshop, Ms. Szklarski had an opportunity to discuss Shakopee's proposed yard waste program with one of the grants assistants. She stated that she was given the impression that the Shakopee yard waste project would not qualify for funding under the Technology and Research Grant Program, rather the project would be better suited for funding under the Education and Technical Assistance Grant Program. Ms. Szklarski left a copy of the grant proposal with the grants assistant to review. Ms. Szklarski then explained that the Education and Technical Assistance Grant requires only a 25% match from the City, while the Technology and Research grant requires a 50% match from the City. The deadline for the Education and Technical Assistance Grant is February 28 , 1990, giving staff more time to prepare the grant proposal. However; the February deadline would also move the project starting date back to the middle of April, 1990. Ms. Szklarski stated that she will make the necessary changes to the application so that the project would qualify for funding under the Education and Technical Assistance grant program. She also stated that she will be submitting rough drafts of the grant application to the grant' s assistants for their comments, prior to the application deadline. Commissioner Amundson stated that she felt that Shakopee was ahead of other cities in developing recycling and yard waste programs, and that our proactive approach would be beneficial in applying for this grant. Mr. Stock stated that he had received correspondence from Mike Berkopec, manager of Waste Management Inc. , outlining several key issues, including the increase of disposal rates at Louisville Landfill. Mr. Stock informed the Committee that the Louisville Township Board had increased the township tipping tax from 35N/yard to $1. 00/yard. He also stated that the state legislature increased the State Tipping Tax from 504/yard to $2.00/yard, and that the County tipping tax will increase from $2.00/yard to $3 . 00/yard. Therefore, the total tipping fee at Louisville Landfill as of January 1, 1990 will be $11. 10/yard, of which $6. 00 is taxes. Also on January 1, 1990 refuse rates will become subject to a 6% State Sales Tax. Mr. Stock went on to say that Louisville Landfill has been given a mandatory closing date of May 14 , 1990. After the Louisville Landfill is closed, Shakopee refuse will be diverted to Kraemer' s Landfill in Burnsville. Kraemer' s tipping fee is expected to $19.54/yard. Mr. Stock went on to explain the impact of the tipping fee increases on City rates. The landfill tipping tax increases that go into effect on January 1, 1990 equate to a 39% increase (804 per home) . However, this increase to Shakopee residents will be decreased by 404 per home as a result of the County Grant proceeds to acquire the recycling containers. The May 16, 1990 Kraemer Landfill rate equates to a 76% increase ($2 .20 per home) . Mr. Stock stated that the current refuse contract with Waste Management calls for a 404 per home contract rate increase, effective July 15, 1990. Mr. Stock stated that rather than having a rate increase on May 15th and another on July 15th, Waste Management has agreed to a 36th increase on May 15th, as compared to a 40N increase on July 15, 1990. Therefore, the total rate increase on May 15th equates to $2 . 56. Mr. Stock then stated that because of the increase in waste collection rates, the City needs to amend its contract rates accordingly. Mr. Stock stated that effective December 15th, 1989 the regular refuse rate increased to $10.20, and the Senior collection rate rose to $8 .70. In addition, the extra container rate increased to $6.00, the extra coupon rate increased to $1.50, and the yard waste rate rose to 504 per bag (3 bags per coupon) . Mr. Stock went on to say that on May 15, 1990 the regular refuse rate will increase to $12 .76 and the Senior refuse rate will increase to $10. 85. In addition, the extra container rate will go up to $7. 50, the extra coupon rate will be $2 . 00, and the yard waste rate will remain at 504 per bag (4 bags per coupon) . Mr. Stock stated that it may be necessary to use color coded coupons. For example, pink coupons could be used for extra garbage pick up, while green coupons could be used for yard waste. Mr. Stock went on the say that although the increases seem high, much of it is due to taxes over which the City has no control. He also stated that due to economic conditions, many private haulers will be forced to go to a volume based system, and residents will be forced to do more recycling. Mr. Stock stated that in 1990 it may be appropriate for the Energy and Transportation Committee to consider offering a mini-can option. He stated that many Senior Citizens do not generate enough waste to fill the 65 gallon containers. The City could eliminate the Senior Citizen discount rate, and offer a smaller container in its place. Mr. Stock stated that some residents who generate more than 65 gallons of waste may choose to use the mini-can in addition to their regular container. Commissioner Amundson stated that she felt the mini-can was a good idea. She also felt that the mini-can would serve as an incentive to recycle. Mr. Stock stated that the mini-can concept has been incorporated into the Committee' s One Year Plan. Mr. Stock then informed the Committee of the recent change in the licensing requirements for Van Pool drivers. Effective January 1, 1990, Class B driver's licenses are no longer required for drivers in our Van Pool Program. Mr. Stock stated that he had sent a letter to all Van Pool drivers indicating that the City of Shakopee would still require drivers participating in our program to maintain the Class B licensing certification. Mr. Stock said that the rationale for his decision stemmed from the liability perspective. He felt that the City of Shakopee and the participants in the Van Pool program would be best served if the drivers were trained above and beyond the state minimum qualifications. Currently each van pool has one designated driver and one backup driver, and they are both required to maintain to Class B license. Commissioner Drees questioned if the Van Pool would still be classified as a bus if the drivers did not hold Class B licenses. Mr. Stock answered that the Van Pool would still be considered a bus, because it was locally funded. Mr. Stock then asked the Committee to consider adopting a policy which would enable Van Pool participants to drive the Van Pool in emergency situations without a Class B certification. Such a policy would enable the Van Pools to continue to operate in the event of an emergency situation. Mr. Stock stated that this policy could include a 25% discount for the emergency backup driver on those days that they were called upon to drive. Regular Van Pool backup drivers, who have maintained the Class B certification, would receive a 25% discount off the regular fare, regardless of how many times they operate the Van Pool vehicle. Commissioner Drees suggested that the emergency backup driver should receive a free ride on the day that they are called upon to drive the Van Pool vehicle. Mr. Stock then suggested that the City should look into establishing a policy which requires the Van pool drivers, regular and backup, to complete a driver training course once every three years. Commissioner Amundson asked what was involved in obtaining a Class B license certification. Mr. Stock answered that a written and driving test must be taken in order to obtain a Class B license. Amundson/Drees moved to recommend to City Council the adoption of Van Pool Policy #20, which reads as follows: License requirement for Van Pool drivers and backup drivers. Adopted: All regular Van Pool drivers and backup drivers participating in the Van Pool Program shall acquire and maintain a Class B driver's license. Regular Van Pool drivers shall not be charged a fare. Backup drivers will be entitled to a 25% reduction in the regular Van Pool fare. Each Van Pool group may designate one person to serve as the emergency backup driver. The emergency backup driver must have a valid Class C Minnesota driver's license certification. The emergency backup driver shall receive a free ride for those days when he/she is operating the Van Pool vehicle in the capacity as an emergency backup driver. Motion carried unanimously. Mr. Stock then review a preliminary list of the 1990 Goals and Objectives for the Energy and Transportation Committee. Discussion then ensued on a possible promotional program, such as a raffle, to encourage recycling participation. Mr. Stock stated that other cities have similar programs. A name would be drawn at random, and if that person had recycled that week, they would receive a prize. He stated that it would be beneficial to introduce the mini-can idea at the same time that the raffle program would begin as both of these programs would encourage residents to recycle. Mr. Stock stated that if the person who's name was drawn did not recycle that week, the prize would carry over to the next week. Ms. Szklarski stated that perhaps the City could publish the name and/or picture of the winner in the weekly newspaper. Mr. Stock then discussed the possibility of working with other communities in Scott County to jointly sponsor a hazardous waste collection day. Mr. Stock stated that the County has grant money available for such a project. He also stated that a hazardous waste dump day is a very expensive project, therefore county-wide cooperation would be necessary. Commissioner Amundson asked what items are classified as hazardous waste. Mr. Stock answered that a list of what would and would not be accepted would need to be published. Mr. Stock also discussed the annual community clean up day. He stated that many of the problems that arose last year would be solved due to changes in the way the program was operated. Mr. Stock also stated that the community dump day would need to take place prior to the closure of Louisville Landfill on May 15, 1990. Mr. Stock stated that there is a need to do another Dial-A-Ride and Van Pool users survey. A similar survey was conducted a few years ago which dealt with resident awareness of such programs. This survey should deal with available services and how satisfied residents are with them. Commissioner Drees questioned if it was possible for people to buy extra service coupons through the mail. He stated that there are many senior citizens and working people who cannot make it to City Hall during regular business hours to pick up the coupons. Mr. Stock stated that the License Place has closed, and there is no place to pick up extra service coupons after 4 : 30 p.m. Mr. Stock suggested that a service charge be added to coupons sent through the mail to cover the postage expense. Commissioner Drees questioned whether plastics would be added to Shakopee' s list of recyclables in the near future. Mr. Stock answered that it would be a good idea to consider adding other recyclables to our program. Otto/Drees moved to adopt the 1990 One Year Work Plan for the Energy and Transportation Committee as amended. Motion carried unanimously. Mr. Stock then reviewed the Dial-A-Ride and Van Pool monthly reports. Mr. Stock stated that we now have a St. Paul Van Pool with a brand new vehicle and nine riders. The recycling report was also reviewed. Mr. Stock then reviewed the Christmas tree disposal/holiday collection schedule. Amundson/Drees moved to adjourn at 8 : 00 p.m. Motion carried unanimously. -3 Minutes of the Downtown Ad Hoc Committee City Council Chambers Shakopee, MN December 13 , 1989 Chairperson Keen called the meeting to order at 7 : 45 A.M. with Commissioners: Stillman, Keen, Phillips, Wermerskirchen, Forbord and Fonder present. Commissioners Laurent and Kahleck were absent. Barry Stock, Assistant City Administrator was also present. Forbord/Wermerskirchen moved to approve the agenda. Motion carried unanimously. Wermerskirchen/Stillman moved to approve the minutes of the October 11, 1989 meeting as kept. Motion carried unanimously with Commissioner Forbord abstaining Mr. Stock reported that the Community Development Commission reviewed the rehab grant program at their last meeting and recommended that it be forwarded back to the Downtown Committee so that policies could be drafted in regard to the program. The Community Development Commission felt that prior to presenting the rehab grant program to the City Council as many policies as possible should be identified and discussed. Mr. Stock stated that he has prepared a preliminary list of policies for the Downtown Committee's consideration. It was the consensus of the committee that cost overruns in excess of the original approved grant amount shall be the responsibility of the applicant. Discussion then ensued on project's extensions. Mr. Stock suggested that all projects approved for funding be completed within one year of notification of final grant award unless the applicant specifically requests to have a longer period of time to complete the project at the time the application was submitted for funding. Commissioner Forbord suggested that a more lenient policy be drafted giving applicants additional time if they have a material problem or extreme weather conditions. Commissioner Stillman suggested that a first demure clause be added to the grant program which would provide applicants with additional time in the event of an act of God. Discussion ensued. It was the consensus of the committee that the original policy should be restrictive in nature and require all grant applicants to complete the project within a one year time period. However, the committee felt that if a true hardship situation could be justified that an extension would not be out of the question. Discussion then ensued on whether or not grant proceeds would be eligible for parking and landscaping improvements. Commissioner Wermerskirchen noted the improvement to the property located behind Arnie's Bar in terms of a parking improvement. Commissioner Wermerskirchen stated that he felt that any improvement that benefited the downtown should be eligible for grant proceeds. Mr. Stock stated that he felt that the initial thrust of the program should be to improve the actual physical condition of the building structures themselves. Commissioner Fonder stated that generally the cost of developing a parking lot would be prohibitive. He also noted that someone submitting a funding request for a parking lot or landscaping improvements would have to be ranked by the review team and would have to receive a minimum point value of 75 points in order to be funded. He felt that the program review criteria would generally weed out proposals that had a significant amount of cost associated with parking and landscaping improvements. Mr. Fonder also stated that if after the grant review criteria is applied to the project and there is available funds to do the project why not do it providing it met the minimum point criteria for funding. It was the consensus of the committee that the main emphasis of the rehab grand program was the improvement of building structures. It was also the consensus that parking and landscaping improvements should not be addressed in any policy but that the projects which included those elements would likely not receive as high a ranking as other projects. Commissioner Wermerskirchen questioned whether or not residential units could qualify for funding under the this program. Mr. Stock stated that the program guidelines specify that grants will only be awarded for the rehabilitation of commercial buildings. A commercial building is defined as any building of which the primary ground floor function is retail, service or office use. Given this definition, it would be possible for a home in the B-3 zone to be eligible for funding under the program, providing that the ground floor function is retail, service or office. Commissioner Wermerskirchen's concern stemmed from the fact that someone could apply for the program for a residential home and propose a retail use for the first floor and at a later date convert the commercial use back to residential. Mr. Stock suggested that perhaps the section of the grant program which address the repayment of grant funds when the building ownership changes could also include a section on the building's use. Commissioner Wermerskirchen questioned how the City would collect the grant proceeds from an applicant if a sale occurs before the five year period or if the primary first floor use is converted to a residential use within the five year commitment period. Mr. Stock stated that successful grant applicants must post a performance bond or a letter of credit with the City in an amount equal to the grant allocation. Commissioner Forbord suggested that the requirement of a letter of credit be deleted from the program guidelines. Mr. Forbord noted that a performance is less costly for the applicant as compared to the letter of credit alternative. Commissioner Forbord also suggested that City staff identify a source of where performance bonds can be acquired by program applicants. Commissioner Fonder stated that he felt it was quite a bit of work for an applicant to get a performance bond if their grand award is only $500. 00. He suggested that the performance bond criteria be applied to projects that received grant proceeds in excess of $5, 000 . 00. It was the consensus of the committee that a policy or criteria should be included in the grant program which only requires applicants receiving $5, 000. 00 or more of grant proceeds to obtain a performance bond in the amount equal to the grant proceeds. Forbord/Wermerskirchen moved to recommend the rehab grant program policies as amended to the Shakopee Community Development Commission for approval . Motion carried unanimously. Mr. Stock stated that each year the Downtown Committee adopts a one year work program. Mr. Stock noted that he has identified those objectives from the 1989 one year work program which have been completed. He then questioned whether the Downtown Committee had any other objectives which they wished to incorporate into the 1990 work plan. After discussing the objectives for the 1990 work plan and the status of several of the objectives as listed in the 1989 work program, Forbord/Wermerskirchen moved to recommend to the Community Development Commission the adoption of the 1990 Downtown work plan, eliminating those items which were completely accomplished in the 1989 work plan. Motion carried unanimously. Mr. Stock then gave a status report on the railroad depot. He noted that without assistance from the City it was not likely that this project would proceed. Mr. Stock also noted that he has not received any further inquiries from developers regarding a potential downtown development project. Mr. Stock stated that the City of Shakopee recently turned down the Stans proposal for a museum in downtown Shakopee. Finally, Mr. Stock reviewed a list of building occupancy changes that have occurred in downtown Shakopee since 1985 . Commissioner Forbord noted that the current City ordinance prohibits certain types of restaurants in the B-3 zone. He noted that under the current ordinance, the Subway Shop in downtown Shakopee would not have been permitted. Mr. Forbord then suggested that the Downtown Committee review current City ordinances as they relate to the B-3 zone to determine if they should be amended. It was the consensus of the committee that this was a good idea. Mr. Stock stated that he can attempt to identify several issues such as the one suggested by Mr. Forbord and bring them back to the Downtown Committee for review at a later date. Wermerskirchen/Stillman moved to adjourn the meeting at 9 : 00 A.M. Motion carried unanimously. 411 Memo To: City Council From: LeRoy Houser Subject: Inspection services evaluation. Date: 1/5/90 Introduction For your review and general information I have attached the results of the 1989 users survey of both the building inspection department and the newly implemented housing inspection program. I have also included the cover letter that was sent to our users requesting an honest straight forward reply. We told them that if they felt uncomfortable signing the critique, then don't sign it but please fill it out and turn it in any way. We sent out about 150 letters, as you can see we did not have to many returned. Incidently, this memo contains all of the responses we received, the good and the bad ones. The purpose of this exercise was to provide the council with information from our users as how they rate our service vis-a-vis other communities and, to provide me with information as how we can improve our service to our users. I personally have mixed feelings about the results of the survey. It appears there are very few negative comments or constructive criticism offered. From an administrative stand point, ones tendency is to question why this is. One wonders if staff is actually doing a good job and their performance cannot be improved on or, we have an inspection department that is not doing their job and that is what the users of our service find easy and profitable to work with. On the other hand, we have afforded them the opportunity to reply without identifying themselves so I see no reason why they would not choose to be very frank and honest. MEMO TO: All Area Contractors FROM: LeRoy Houser, Building Official RE: Department Evaluation DATE: November 5, 1989 In order to improve our service to you it is requested that you fill out the enclosed evaluation form. We are requesting this be turned in to our office no later than December 20, 1989 . Who is better qualified then the users of the service to make this evaluation? You have the chance through this evaluation process to correct any legitimate problems you have had in the past with the inspection department. If you feel uncomfortable about signing you name, then don't sign it. However, we can better respond to a problem with a specific user if it has been signed. Your cooperation is respectfully requested. LH/jms 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? Excellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? LExcellent Good Fair Poor 3. Howdoyou rate the inspector's technical knowledge? / Excellent Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? G- Excellent Good Fair Poor 5. Plea--.se rate plan checking services. '- Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? `Better Than Equal To Inferior cx-yyy�,f j `Name ,/ Li- 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? Excellent j' Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? X, Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent X Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? Excellent ki Good Fair Poor 5. Please rate plan checking services. Excellent X Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent X Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? X Better Than Equal To Inferior ..../ 1 )1----/4,,, .4 Al./ , >1_,, 7Z( Name 1•, l /1) ,� 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? �xcellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? r/ Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent Good Fair Poor 4. How do you rate the permit application process relating to issuance time? - Excellent Good Fair Poor 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. /Excellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than -qual To Inferior - CL- Name 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? ExcellentX Good Fair Poor 2. How do you find the inspector's attitudes as compared to other communities? X Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent )( Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? Excellent Good Fair Poor 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent .Y Good Fair Poor Picky 7 . List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? _Better Than Equal To Inferior Namd 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? Excellent ,/Good Fair Poor 2. How do you find the inspector's attitudes as compared to other communities? Excellent %ood Fair Poor 3. How do you rate the inspector's technical knowledge? Excellent Good /Fair Poor 4. How do you rate the permit application process relating to issuance time? t/ Excellent Good Fair Poor 5. Please rate plan checking services. Excellent /Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent /Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) Pr-c cess Pr,'n7; / T�Cas s T r tr- 2) C- C'e'v"cf%nale 6efve'en ; nye, 4c4✓ t/, 8 L , w;/( 6c 1 nTr7re7rd/, 3) / Pav'/y f7ci-Ce io ,-7// Cmn -✓,aL(4,-; c, , (' I. , CC/q�ges ivi,,, /as-/ ye,?,--/ on ',h, c.�a,7/ %5541 c'5, 8. As an overall rating, hoof would you compare the Shakopee inspection department vis-a-vis other communities? I./Better Than //Equal To Inferior �s) C44n) P.4 . F / n A< r Name �` 1/1 / G� - 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? \ Excellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? ,\ Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? __ Excellent Good Fair Poor 4. How do you rate the permit application process relating to issuance time? /)( Excellent Good Fair Poor 5. Please rate plan checking services. Excellent x Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent LY Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? ' Better Than Equal To Inferior Zit )1 /AA/2 / Name 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? Excellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? / Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent Jr Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? /( Excellent Good Fair Poor 5. Please rate plan checking services. Excellent )( Good Fair Poor Picky 6. Please rate field inspection services in quality. X Excellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than �( Equal To Inferior 0 15'- -f<77 -2 :ree I 3' - A989 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? `( Excellent Good Fair Poor 2 . How do you find the inspector' s attitudes as compared to other communities? \ Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? ) Excellent Good Fair Poor 4 . How11do you rate the permit application process relating to issuance time? N( Excellent Good Fair Poor 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. )( Excellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8 . As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than Equal To Inferior --,6.1- 4._4..... (..... .7--1 - ..1 //ey J= fr,/ SW w ; 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? Excellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? "( Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? i< Excellent Good Fair Poor 5. Please rate plan checking services. A-1/44.Q Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than X Equal To Inferior S'S\L Nam:r-a- pS - ,----- cam.,.--- c.o-a-- 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector' s ability to communicate effectively? Excellent Good Fair Poor 2 . How do you find the inspector' s attitudes as compared to other communities? Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? Excellent Good Fair Poor 5. Please rate plan checking services. \ Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. \ Excellent Good Fair Poor Picky 7 . List three areas we may improve our service to you. 1) 2) 3) 8 . As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? '` Better Than Equal To Inferior Name 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? (/ Excellent Good Fair Poor 2 . How do you find the inspector's attitudes 4s compared to other communities? p T ,/ // /� � C— /.L.,"— L�c.f� _ J-CJ'4C�t. c,�'Lcut� �0 1'rt/•:u4:ct LC2: Excellent Good Fair Poor 3. How do you rate the inspector's technical knowledge? Excellent Good Fair Poor 4. How do you rate the permit application process relating to issuance time? Excellent 019 -/Good Fair Poor 5. Please rate plan checking services. Excellent t„---- Good Fair Poor Picky 6. Please rate field inspection services in quality. //Excellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) sGl�Z 2 fir• K - • /��''-�! ��-G`?�f` .j�C*'-i% mfr':t. h-:�2=' �2 ``- 0. I- 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? ":=!..",2_ U'-/%4 '-C department, a' *LI`-•� -L.4 _, Better Than Equal To Inferior O ALi) 1 1E10.-6( 81C/ � Name /f 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? Excellent `_Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? Excellent food Fair Poor 3 . How do you rate the inspector's technical knowledge?V Excellent Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? / Excellent _Good Fair Poor 5. Please rate plan checking services. Excellent V Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent Good Fair Poor Picky 7 . List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than //Equal To Inferior Name '' �__R CON). EC20 C..:1!';af Way 55345 JYlililv--•' � 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? ' Excellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? --. 1 Excellent 'Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent cr Good Fair Poor 4. How do you rate the permit application process relating to issuance time? Excellent TPoor Good Fair 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. (,' Excellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department is-a-vis other communities? Better Than / `- Equal To Inferior l 7 / C._fr - /7'7 /' / . ..... AL1 MIllw f � ( c' � / �� �� 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector' s ability to communicate effectively? Excellent Good Fair Poor 2 . How do you find the inspector' s attitudes as compared to other communities? Excellent • Good Fair Poor 3 . How. do you rate the inspector's technical knowledge? `JI Excellent Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? Excellent Good Fair Poor 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent Good Fair Poor Picky 7 . List three areas we may improve our service to you. 1) 2) 3) 8 . As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than Equal To Inferior Name 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effec ' e y? Excellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communit' ? Excellent Good Fair Poor 3 . How do you rate the ins tor's technical knowledge? Excellent Good Fair Poor 4. How do you rate the permit application process relating to issuance time? Excellent Good Fair Poor 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent io.od Fair Poor Picky 7 . List three areas we may improve our service to you. 1p TA �'",S ,.2.4 yr Lure... (/Gry Pr omp74. tom„,,,,...+- 1 a,re. ✓er) C I e r- - kJl...wa w Corr.4.,.4.o., S40.-4 be- P44.4. V) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other c unities? Better Than Equal To Inferior 747.("2: 4472°.. Name 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do youfind our inspector's ability to communicate effectively? Excellent / Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? Excellent Y Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent / Good Fair Poor 4. How do you rate the permit application process relating to issuance time? Excellent Good Fair Poor 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent ' Good Fair Poor Picky 7 . List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Equal To 1' Better Than � Inferior— cr--; / – Name i 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? N Excellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? .\.? \ Excellent Good Fair Poor 4. How do you rate the permit application process relating to issuance time? Excellent Good `� Fair Poor 5. Please rate plan checking services. Excellent , Good Fair Poor Picky 6. Please rate field inspection services in quality. YExcellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than Equal To Inferior 1 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? Excellent ✓Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? j., ,.., _ . . ,., ,, • . _ ,, Excellent 1- Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent i'ood Fair Poor 4 . How do you rate the permit application process relating to issuance time? Excellent / Good Fair Poor 5. Please rate plan checking services. Excellent /Good Fair Poor Picky 6. Please rate field inspection services in quality. Vxcellent Good Fair Poor Picky 7. List three areas we may improve our service to you. l) _ / /` , i ' i'.- i, , I i;,';,., ' IT 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than ;/Equal To Inferior --.: -Z2- � r Name v. 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector' s ability to communicate effectively? Excellent X Good Fair Poor 2 . How do you find the inspector' s attitudes as compared to other communities? X Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent )( Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? )( Excellent Good Fair Poor 5. Please rate plan checking services. AV4 Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) o%y ir-1 ,gid ,�- 2) fU pu.c, - e /74/ C � 8 . As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? )( Better Than Equal To inferior Name / ,,/ tt 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? Excellent K Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? I( Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent X Good Fair Poor 4. How do you rate the permit application process relating to issuance time? Excellent A Good Fair Poor 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Good Fair Poor Picky ti 6v- tr.Excellent 1� 7 . List three areas we ay improve our service to you. `` �y L, � t� �s 1) �AIx 2 G , �n \it, 2) � 0 7 w � l 12� r cC 8 . As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? _Better Than Equal ToInferior ...._. -/e,....,.........., A (Le.:„...._. Name _ \Viet vI. S AJC Iles' !r m-/0) ��t'keC � cpEFl 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effectively? i Excellent x, Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? Excellent ) Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent Xood Fair Poor 4 . How do you rate the permit application process relating to issuance time? Excellent Good ____Fair ____Poor 5. Please rate plan checking services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. Excellent ___Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department vis-a-vis other communities? Better Than X Equal To Inferior N me T 1989 CONTRACTOR EVALUATION FORM (Building & Plumbing Department) 1. How do you find our inspector's ability to communicate effe tively? Excellent Good Fair Poor 2 . How do you find the inspector's attitudes as compared to other communities? /Excellent Good Fair Poor 3 . How do you rate the inspector's technical knowledge? Excellent V Good Fair Poor 4 . How do you rate the permit application process relating to issuance time? Excellent Good Fair Poor 5. Please rate plan the ing services. Excellent Good Fair Poor Picky 6. Please rate field inspection services in quality. 11/ y~cellent Good Fair Poor Picky 7. List three areas we may improve our service to you. 1) 2) 3) 8. As an overall rating, how would you compare the Shakopee inspection department v. -a-vis other communities? Better Than j Equal To Inferior V ,, . ..�',J MEMO TO: Housing Department Users FROM: LeRoy Houser, Building Official RE: Housing Department Evaluation DATE: December 11, 1989 In order to improve our service to you it is requested that you fill out the enclosed evaluation form. We are requesting this be turned in to our office no later than December 28 , 1989 . Who is better qualified then the users of the service to make this evaluation? You have the chance through this evaluation process to correct any legitimate problems you have had in the past with the Housing Department. If you feel uncomfortable about signing you name, then don't sign it. However, we can better respond to a problem with a specific user if it has been signed. Your cooperation is respectfully requested. LH/jms HOUSING CODE EVALUATION SHEET NAME ✓ ADDRESS •, PHONE NUMBER Li-7 V - ADDRESS OF PROPERTY INSPECTED • " r ( r OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) X ( ) ( ) O COURTEOUSNESS OF INSPECTOR (X ) ( ) ( ) O THOROUGHNESS OF INSPECTION ( ) X ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO ) ( ) ( ) UNDERSTAND O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ) x ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) )K ( ) ( ) O TIME FRAME FOR COMPLIANCE ( ) X ( ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) >K. ( ) ( ) 0 INSPECTORS WILLINGNESS TO WORK PROBLEMS 02c) ( ) ( ) OUT WITH USERS O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) X ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET , NAME ADDRESS k'.� r SC'`-' S c_ /,<-) /4//1, PHONE NUMBER !-,/(_- / -.234?. ADDRESS OF PROPERTY INSPECTED / . 3'= /744't- OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( ) ( ) O COURTEOUSNESS OF INSPECTOR ( ) ( X ) ( ) O THOROUGHNESS OF INSPECTION (A ) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( ) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION (,K ) ( ) ( ) O TIME FRAME FOR COMPLIANCE ( ) ( ) (X ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( ) ( ) 0 INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: rc t/_ civee.13 // LL'a K 8 : ' //),,571" ct/sem ( Over k i I( : k -_� h Cc.,c r�.r�r �� LL r .t aCC ' vKJl �y Q� hl nTv"Q{rtr lI,c4S 2(iT x'.Crl C7C�G'cli . UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET NAME I c I"" t � ‘ Int ADDRESS c? ( cr.lj\ l t% . ti�j<<"1.1 I(16•11X-\ ( r1 . _CsLgI PHONE NUMBER Lit.-- l 3 4 C ADDRESS OF PROPERTY INSPECTED 3.T- ( I `;T CP OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ' ( ) ( ) O COURTEOUSNESS OF INSPECTOR ( ) ( ) ( ) O THOROUGHNESS OF INSPECTION ()c) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND (X) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS (x) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) (X) ( ) O TIME FRAME FOR COMPLIANCE ( ) ( x) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( ') ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED (x) ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET NAME [.) � ' �/ A, Al / • /I/ ADDRESS 3 . .d is Cn7 • PHONE NUMBER 44 S- 6 3 `' ADDRESS OF PROPERTY INSPECTED OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) 0'') ( ) 0 COURTEOUSNESS OF INSPECTOR ( ) ((x) ( ) O THOROUGHNESS OF INSPECTION (a ) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( ) (c)( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS (E>( ) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) (() ( ) O TIME FRAME FOR COMPLIANCE ( ) (A' ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE (v) ( ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS (V ) ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED (X ) ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET //- /7'I , NAME ' {- Vic ,' // /' r/ ADDRESS ( -2.- PHONE NUMBER / /S �j ADDRESS OF PROPERTY INSPECTED OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) (X) ( ) O COURTEOUSNESS OF INSPECTOR ()C) ( ) ( ) O THOROUGHNESS OF INSPECTION (X") ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO (A) ( ) ( ) UNDERSTAND O INSPECTOR PUNCTUAL FOR APPOINTMENTS (X) ( ) ( ) 0 INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION (X) ( ) ( ) O TIME FRAME FOR COMPLIANCE ( ) (/) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE (V) ( ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS ) ( ) ( ) OUT WITH USERS O WAS THE FOLLOW UP INSPECTION PERFORMED (X) ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, 7; / - HOUSING CODE EVALUATION SHEET NAME ADDRESS PHONE NUMBER ADDRESS OF PROPERTY INSPECTED OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( ) ( ) O COURTEOUSNESS OF INSPECTOR ( ) ( X) ( ) O THOROUGHNESS OF INSPECTION ( ) ( ) ( X ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( ) ( ) ()() O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ) (A) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) ( ) (x) O TIME FRAME FOR COMPLIANCE ( ( ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( ) ( O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) ( >C) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAI9. PLEASE . IST YOUR COMMENTS BELOW: LtN� � � ,r" _ UAr U . CURRENSTA T T D FEDE AL LEGISLATION y0U RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO MATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD NINRSTRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET NAME T) . - ADDRESS -7 S Co������ _� �� C���� '�/� �:,�• -c e PHONE NUMBER C `{ -Co Y l c} ADDRESS OF PROPERTY INSPECTED \ ti 6 Sc .00\ "-•' OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( ) ()f 0 COURTEOUSNESS OF INSPECTOR ( ) (x) ( ) O THOROUGHNESS OF INSPECTION ( ) (R) QVC ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( ) ( ) U( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ) ( -) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) ( X) ( ) O TIME FRAME FOR COMPLIANCE ( ) A`) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( ) ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) ( �) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD (OR BAD PEASE LIST YOUR COMMENTS BELOW: }{� �-� c .L -cam•e (y --� _C t'`"�{1 .J:_ r� /�r�-er t '�fwr Q. Q_;_.. •. .—\ :ice._. • / . ) n C1 e �--cJ- t�-1] _.. > l 1 i�'c'�._ c-� B '=-tI� T�-I.T •L"i�w.'�`^C��-..w.� S� c$ c"-�^ ld:t `Sb e e s �-� W--•-2 UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET NAME lot l t2,AA V I ►1 t' i p- c i t ADDRESS S 1 (2 . i;415, 0,4 . 5:5-(0 -( PHONE NUMBER 13) - Q c tG 1 ADDRESS OF PROPERTY INSPECTED 6 0 S ( ' ak-k(� - OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ( ) ( ) O COURTEOUSNESS OF INSPECTOR ( X) ( ) ( ) O THOROUGHNESS OF INSPECTION ( X) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( X) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( )() ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( )() ( ) ( ) O TIME FRAME FOR COMPLIANCE ( )() ( ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE (X ) ( ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( X) ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW:1) f� F' / 1 10 k I UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, Li HOUSING CODE EVALUATION SHEET NAME ✓ yam,;_ . ADDRESS i,, ,-r PHONE NUMBER 27.42 :7- - - • ADDRESS OF PROPERTY INSPECTED //--' 7 ,r< OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ()<) ( ) O COURTEOUSNESS OF INSPECTOR ( ) (\) ( ) 0 THOROUGHNESS OF INSPECTION ( ) (‹) ( ) • O INSPECTORS REPORT CLEAR AND EASY TO \ , UNDERSTAND ( ) ( ) ( X) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ) C <) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) ( ) ( <)' O TIME FRAME FOR COMPLIANCE ( ) ( ) (./1. O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) ( X) ( ) 72 O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) ( ) ( ) 0 IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: _. i : 'i1 1 y'2�.<^-�-- w�Q� J t4 - L' r I )71 ff •z J Jcti yL/u-a Z-UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, 17: • L�� i L HOUSING CODE EVALUATION SHEET NAME _�� 67 C'--c: ' f.:Y' (/ '~7t- ADDRESS PHONE NUMBER � c?C ADDRESS OF PROPERTY INSPECTED L' =-4—f �'�t-41" OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER (' ) ( ) ( ) O COURTEOUSNESS OF INSPECTOR ( ) ( ) ( ) O THOROUGHNESS OF INSPECTION ( ) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( ) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION c ) ( ) ( ) O TIME FRAME FOR COMPLIANCE ( ) ( ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( - ) ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE. LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, ! ' • t. HOUSING CODE EVALUATION SHEET NAME S / h / -+ 1k ADDRESS / [/ S . if r i i4 C S PHONE NUMBER `/ V.Sr "_? 9s-- / ADDRESS OF PROPERTY INSPECTED /), V S - H O L tic r s OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( V) ( ) O COURTEOUSNESS OF INSPECTOR ( ✓) ( ) ( ) O THOROUGHNESS OF INSPECTION ( ii) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( r/) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS (✓) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION (v ) ( ) ( ) O TIME FRAME FOR COMPLIANCE (L ) ( ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( P1 ( ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED (Li ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET NAME - ADDRESS �% ' 3 c: i p Z_ 1 /V A� i\-11\) PHONE NUMBER q (-4 ' r5 ) -7 ADDRESS OF PROPERTY INSPECTED ! C F- 127-)T � } 54I1kK C p OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) (y) ( ) O COURTEOUSNESS OF INSPECTOR N(‘) ( ) ( ) O THOROUGHNESS OF INSPECTION <) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( ) *-,4) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS (- ) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) (x) ( ) O TIME FRAME FOR COMPLIANCE ( ) (x) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) f. ) ( ) 0 INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) (X) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) NZ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: CEJ c 1.? t=_./C T 2 F. !1/1 . C C n i P1 UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET ,D. �� NAME A7 - i ', " ---' i ADDRESS Wiry `% 4_$ // ' `j`�f- %"- �- . j0 PHONE NUMBER 7 ADDRESS OF PROPERTY INSPECTED / 2 X.7, /!G'Li' ,5 " /,:v674‹ `i r-A , OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( A ( ) O COURTEOUSNESS OF INSPECTOR ( t/ ) ( ) ( ) O THOROUGHNESS OF INSPECTION ( ✓) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO ( � ( ) ( ) UNDERSTAND O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ✓) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) ( A ( ) O TIME FRAME FOR COMPLIANCE ( ) ( v1 ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( A ( ) 0 INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) ( i) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) ( ✓) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET NAME -7 ' ' /r' 'T 2- ADDRESS �>i. 5 PHONE NUMBER '-'"S- 2( .z ADDRESS OF PROPERTY INSPECTED / e S Ai OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( ) ( ) O COURTEOUSNESS OF INSPECTOR ( ( ) ( ) ( ) O THOROUGHNESS OF INSPECTION ( ) ( X ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( ) ( x ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ) (>4 ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) (X ) ( ) O TIME FRAME FOR COMPLIANCE ( ) (A ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( X ) ( ) 0 INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) ( X ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) ( x ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET ./ NAME ,/ !� / L Z2 ADDRESS , 77 c C s. "-/ (71--- PHONE 71—PHONE NUMBER 1./ >/i; (. ;i r ADDRESS OF PROPERTY INSPECTED :; 6 / • i ( OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ?C) ( ) ( ) O COURTEOUSNESS OF INSPECTOR (K ) ( ) ( ) O THOROUGHNESS OF INSPECTION (><) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND (k ) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS 0 ) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( X) ( ) ( ) O TIME FRAME FOR COMPLIANCE ( ) ( k) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE 0' ) ( ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS (x) ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) (Ai) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET NAMEv„ (1ltlq—` ADDRESS .):ss ' e 1 ( , LScC� PHONE NUMBER k+-t - I U I ADDRESS OF PROPERTY INSPECTED 7 ) OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) (X ) ( ) O COURTEOUSNESS OF INSPECTOR ( ( ) ( ) O THOROUGHNESS OF INSPECTION (?c) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO �/ UNDERSTAND ( ) ( !' ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( �() ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A // `` REASONABLE TIME AFTER INSPECTION (/) ( ) ( ) O TIME FRAME FOR COMPLIANCE ( ) (/ ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) (A) ( ) 0 INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) (X) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD QRAD PLEcASEfLLIST YOUR COMMENTS BELOW: L f- 0\ (�-L,--� ti J 0 rot,.)(oma,s L; Lj L - ., Q,4c-{-L... -ft..., cAr r�ck .(--7) r„e-r , � l N4) Ps r[ .� t— A t L...., ( u_. t UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, c-)0(-.N.A.),. k ..D/•) t.c, (4:\ c l (I L. 1- „. L1 CT,en t ( 4)t/v t HOUSING CODE EVALUATION SHEET NAME < _ • _. ADDRESS �.. . PHONE NUMBER ` / , • / J ADDRESS OF PROPERTY INSPECTED • OWNERS EVALUATION OF SERVICES PERFORMED . , , , . , , �. ::1 , : ;' % EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) (:/ ) ( ) O COURTEOUSNESS OF INSPECTOR (_f -) ( ) ( ) O THOROUGHNESS OF INSPECTION (;; ) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO • UNDERSTAND (>1,) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS (,• ) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION (`c) ( ) ( ) O TIME FRAME FOR COMPLIANCE (;/) ( ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( -._ .) ( ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( -.) ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: l i/,. f ---7 ✓%' � � l ;i..i, :�>� - �_f G% •/,>/ 1. • , ./ 41/ i,/ UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, HOUSING CODE EVALUATION SHEET NAME \ . E ti_ L L� I ADDRESS ,p(= 6, *4-6 4 Li.t? PHONE NUMBER `t` Lf - Z q C/ 3 3 // ADDRESS OF PROPERTY INSPECTED -71 ( 1 711/71q ) 7.3x/13,/ 314.:4 �f f OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( ) ( x ) O COURTEOUSNESS OF INSPECTOR ( ) ( s) ( ) O THOROUGHNESS OF INSPECTION ( ) ( ' ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( ) ( X ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( ) ( X ) ( ) 0 INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( ) ( ) ( X ) O TIME FRAME FOR COMPLIANCE ( ) ( ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( ) ( A ) ( ) O INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS ( ) ( ) ( T ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( ) ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: r ....f - kI,C. 5 Cc iCL btC:i;� Gfl�_ pOE;i`13t �_ � `i /!1 `'Kr' L: , ` !.C= C. t 1 (L r c•. L *:1-,�i �. +� � _ l Cic 1� 2 v=Tc�_')k t i.i; I _ LC.: h .r f�9f ec_dr__ Cc. C � � r• UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, Li HOUSING CODE EVALUATION SHEET NAME / , '/ , . , . ,• / . /7 (. :7-r c . .7.. Ii ", ADDRESS / 3? 1 PHONE NUMBER `f y f — 3 7 -T ADDRESS OF PROPERTY INSPECTED / T'J ) Ar C.%^r OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( K) ( ) O COURTEOUSNESS OF INSPECTOR ( x) ( ) ( ) O THOROUGHNESS OF INSPECTION (x) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND (X) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( K) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( >) ( ) ( ) r,,, /. A. /`i"„ r O TIME FRAME FOR COMPLIANCE ( ) ( X) ( ) 0 INSPECTION REPORTS ARE CLEAR AND CONCISE ( NQ ( ) ( ) 0 INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS (X) ( ) ( ) 0 WAS THE FOLLOW UP INSPECTION PERFORMED ( )() ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: 1 :,r ,t. :-/ /-1-� (. /,`,,, 9 - _,i, ,1 Nc 0A./ iA , :,—; a / , 1 ,"t, y/./c, ,iJ �.r,/L[ , ./ � )f r•r ^ ,T �aur` �,�.,T �. ,� ,� �• ,�... ,- - _T, . - .T ;r -A�, ..ti . fiA UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, TX , / Ii. ji ✓ 7. ,M, • e" -2— v77/4r . r.. 7‘,- HOUSING CODE EVALUATION SHEET NAME Cal Ercwr. ADDRESS °56 South Holmes PHONE NUMBER 445 2223 ADDRESS OF PROPERTY INSPECTED 119-121 East 3rd Ave OWNERS EVALUATION OF SERVICES PERFORMED EXCELLENT GOOD POOR O INSPECTORS KNOWLEDGE OF SUBJECT MATTER ( ) ( x ) ( ) O COURTEOUSNESS OF INSPECTOR ( x ) ( ) ( ) O THOROUGHNESS OF INSPECTION ( x ) ( ) ( ) O INSPECTORS REPORT CLEAR AND EASY TO UNDERSTAND ( x ) ( ) ( ) O INSPECTOR PUNCTUAL FOR APPOINTMENTS ( x ) ( ) ( ) O INSPECTION REPORTS ARE PROVIDED WITHIN A REASONABLE TIME AFTER INSPECTION ( x ) ( ) ( ) O TIME FRAME FOR COMPLIANCE ( x ) ( ) ( ) O INSPECTION REPORTS ARE CLEAR AND CONCISE ( x ) ( ) ( ) 0 INSPECTORS WILLINGNESS TO WORK PROBLEMS OUT WITH USERS (x ) ( ) ( ) O WAS THE FOLLOW UP INSPECTION PERFORMED ( x ) ( ) ( ) IN A TIMELY MANNER O IF YOU HAVE ANY COMMENTS ABOUT THE INSPECTION OR INSPECTOR, GOOD OR BAD PLEASE LIST YOUR COMMENTS BELOW: I felt that some of the changes were not neAsary UNDER CURRENT STATE AND FEDERAL LEGISLATION YOUR RIGHT TO PRIVACY IS PROTECTED. YOU ARE ASKED TO SUPPLY US WITH THIS INFORMATION HOWEVER; ARE NOT REQUIRED TO. ALL COMMENTS WILL BE HELD IN STRICT CONFIDENCE. THIS INFORMATION IS REQUESTED TO ASSIST US IN EVALUATING THE EFFECTIVENESS OF THIS PROGRAM, leasants Forever's v dr`k makes going g e asier for wildlife ildlife in Scott County should variety of projects.Current member- Re-Invest in Minnesota (RIM) pro- funds to purchase the equipment, t a little easier this winter be- ship stands at 375. Members have gram. of ongoing efforts of the Scott continued to host an annual banquet Under the RIM program,ro ram,the state according to Moran.The DNR was also given$1,000 y Chapter of Pheasants For- that serves as the organization's main matches the donation by purchasing to use for food plots and another nd local landowners. source of financial support. an e local club has made and dis- This year's banquetis set for March an equal amount ofual amount of lm mand oney spendingr projWildlife$1,000 was Alliance,dato the Fish and n organization :d more than 200 feeder cribs 1 at the Shenandoah Ballroom in ects for wildlife, according to Mo- that lobbies for legislation that bene- i the country and is planning to Shakopee. The event is co-chaired ran.John Halloran,Belle Plaine,has fits wildlife. 40 tons of cob corn to keep by John Engler and Hank Breegge- offered to plant this former soybean Leaders of the local group be_ birds and other wildlife well mann,who have set a goal of$20,000. field with a nesting cover this spring. lieve they have "done more than an Ticket information may be obtained The club's members have also acceptable job in the last three years live-acre food plot was raised by calling 445-2928. participated in a number of tree plant- in habitat development and relation- mmer by John Nagel and part The Scott County Chapter of ings.One shelter belt,which consists ships with landowners,and now we're as harvested by Hubie Jeuris- Pheasants Forever doesn't sit on any of trees and shrubs, was planted at busting out and ready to try some- Belle Plaine to supply a sub- of the funds they raise. "We almost the Bradshaw Lake Wildlife Man- thing new,"said Moran, whose club I amount of corn for the feeder spend it faster than it comes in,"said agement Area in central Scott County wants to establish a pilot project More than 315 acres in food Greg Sebald, the club's organizer and was dedicated to the memory of developed by Dr.Al Berner and others ver plots will also help support and chairman of the board. e minton during the harsh winter In a recent report on the activities whowhaob deCbeenB active in thesldocal from the DNR. The of the nation's 303 chapters of Pheas- club.Speer died of cancer last spring. opment of anect oasis orlvs the devel- winter modular s an ongoing effort,"said Dave ants Forever,Scott County's chapter Family members assisted club program. The idea is to go into a oPrior Lake, president of the was ranked ninth in 1989 for spend- members with the planting, accord- township and take a core unit—like ` nt ah pter of Pheasants ing money ($20,400) for habitat ing to Sebald,and a permanent sign a large wetland area — and then P programs year- development. dedicating it to Speer will be erected. develop four or five 10-acre parcels and we're always looking Recent projects completed by the In order to maintain shelter belts and within a three-mile perimeter of the the future." county group include the purchase of nesting covers, Pheasants Forever core.These parcels would be planted local chapter has grown sig- 6.6 acres of land from Marlin Say- purchased a two-bottom plow and a with a wind break, food plot and ly since its inception in 1986, age.The land is adjacent to the Michel five-foot rotary mower. The equip- nesting cover to give wildlife an area ran,when 50 members planned Wildlife Management Area in Belle ment is loaned to the DNR office from which they can disperse and ted the club's first successful Plaine township and was donated by which has the manpower to do the seek shelter. >ing banquet and initiated a the local club to the Department of maintenance but doesn't have the PHEASANTS to Page 12 Natural Resources(DNR) under the Pheasants Continued from Page 9 Moran said the parcels would be purchased "as we can afford them." He added the location for the project has not been determined."We're still studying where it would be feasible and most beneficial," he said. The project would be a model and would be reviewed to determine its effec- tiveness. "We have se'n and demonstrated wildlife use of food plots and feed- ers," Moran said. "We've seen an improvement in wildlife population because of our club's effort in coop- eration with landowners. We may be most interested in pheasants, but the development of habitat and wetlands benefits all wildlife, including such animals as deer, duck and fox. That is an extra bonus for everyone." For more information contact Moran at 447-8134 or Scott County Pheasants Forever, 110 Rebecca Drive, Jordan 55352. 44- CITY CITY OF SHAKOPEE _ ti = INCORPORATED 1870 �`L� 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 x'41101 _ 7 870 December 4 , 1989 Dr. Gayden Carruth, Superintendent Shakopee Public Schools District Office 505 South Holmes Shakopee, MN 55379 Dear Dr. Carruth: You will recall that the County Auditor held a meeting with representatives of cities and school districts within Scott County to discuss the coordination of the November 7, 1989 election. During this meeting there were discussions of cost sharing of the compensation to -election judges. My recollection of that discussion relating to Shakopee is that you and I agreed that the election judges salaries' would be paid one-half by the school district and one-half by the City. According to the attached computer print-out, the total salaries paid to election judges was $2 , 348 . 75. I am writing to request reimbursement by the Shakopee School District to the City,„ft"r their share of the election judges salaries in the amount o $1, 174 . 00. The voter turn o inShakopee was 62% of the registered voters. This was a recorh for a City election. It was comparable to the 1986 General Election. If you have any qu:stions, please give me a call. Sincerely. I J11) 1 ;,(-t�i,{�t -f}- • d 'th S. Cox Cl'y Clerk JSC/tiv (LC/ t--10 - 50 cc- (-( ( Q 38 Cods : / /2 • The Heart Of 1 r ,) (Jre ., S ( 11tc ' : AN EOUAL OPPORTUNITY EMPLOYER g SHAKOPEE POLICE CIVIL SERVICE COMMISSION MINUTES OF MEETING DATE: NOVEMBER 1, 1989 3:00 P.M. CITY HALL, SHAKOPEE COMMISSIONERS PRESENT: Chairman Dan Steil, Virgil !fears and John Roepke COMMISSIONERS ABSENT: None OTHERS PRESENT: Sgt. Poole, City Administrator Dennis Kraft, Acting Chief of Police John Dubois and Marilyn Remer The meeting was called to order by Chairman Steil at 3:10 p.m. A discussion was held on the hiring process for Chief of Police. The next step is the testing of the selected applicants, both oral and written. Testing is set for December 2, 1989, at Marquette National Bank, Shakopee, MN. A request for a leave of absence submitted by Dennis Anderson was read. Motion by Mears and seconded by Roepke to grant a one year leave of absence to Mr. Anderson granting the conditions which he stated in his request for such leave. Motion carried. A discussion was held on a need to establish an eligibility roster for patrol person. The make up of the committee was discussed. There will be two from the police department and two members from the police commission. Motion by Roepke and seconded by Mears that the above make up committee be approved. Motion carried. A representative of the State will be requested to appear before the Commission to explain the MPRS testing selection process. The secretary was instructed to write to Mr. Dennis Anderson concerning his request. A letter will be sent to all police training centers regarding Shakopee's affirma- tive action and the commission's intention to make all good faith efforts for compliance. The next meeting will be November 20, 1989, at 4:30 p.m. , at the City Hall. Meeting on motion adjourned at 3:50 p.m. Submitted by: Virgil Mears, Secretary c7 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT PERMITS ISSUED December, 1989 Yr. to Date Previous Year Number Number Valuation Number Valuation No. YTD. Single Fam-Sewered 2 86 6, 000,265 3 79 5,562, 737 Single Fam-Septic - 8 995, 000 1 14 1, 450, 000 Multiple Dwellings - 2 222 , 000 - 3 276, 800 (# Units) (YTD Units) (6) (6) - (-) (7) - Dwelling Additions - 72 293 , 921 4 53 278, 813 Other 1 11 191, 488 1 7 225, 9' New Comm. Bldgs - 7 1, 568, 700 - 4 612, 200 Comm. Bldg. Addns. - 3 131, 000 - 8 643 , 000 New Industrial-Sewered - 1 1, 445, 000 - 1 915, 000 Ind. Sewered Addns. - 4 45, 268, 637 - 1 575, 000 New Industrial-Septic - 1 172 , 000 - - - Ind. Septic Addns. - 2 170, 000 - - - Accessory/Garages 1 43 264, 091 1 33 242 , 036 Signs & Fences 4 75 166, 191 4 67 130, 510 Fireplaces/Wood Stoves - 6 19 ,900 1 11 28, 802 Grading/Foundation 1 12 1,437, 920 - 6 223 , 700 Remodeling (Res. ) 2 30 154 , 960 2 28 115,780 Remodeling (Inst. ) - 1 97, 230 - - - Remodeling (Comm/Ind. ) 1 43 2,833 ,419 7 32 489, 220 TOTAL TAXABLE 11 406 61, 501, 622 23 347 11,769, 593 TOTAL INSTITUTIONAL - 1 97, 230 - - - GRAND TOTAL 11 407 61, 598, 852 23 347 11, 769 , 593 No. YTD. No. YTD. Variances - 6 - 10 Conditional Use 1 22 1 23 Rezoning - - - 3 Moving - 1 1 4 Electric 14 321 30 300 Plumbing & Heating 12 360 27 302 Razing Permits Residential - 2 - 3 Commercial - - - - Total dwelling units in City after completion of all construction permitted to date 4 , 379 Jeanette Shaner Building Department Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN DECEMBER, 1989 8480 Stonebrooke Golf Club 2572 Lakeview Drive Addn. $ 6, 500 8481 Lawrence Benner 1013 Atwood Fence $ 600 8482 Terminal Transport 1644 E. Hwy 101 Grading $ 30, 000 8483 Richard Fahler 1182 Madison Alt. $ 950 8484 Knights of Columbus 1760 E. 4th Avenue Sign $ 500 8485 Scott County 428 South Holmes Alt. $ 2 , 000 8486 Steve Laurent 1288 Emerald Lane House $107 , 000 8487 Lawrence Sign 483 S. Marschall Road Sign $ 6, 250 8488 Sign Art 1244 Canterbury Road Sign $ 4 , 600 8489 Novak Fleck 1119 Minnesota Street House $ 60, 400 8490 Dale Gieseke 1176 Harrison Street Remodel $ 550 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Speed Limit Study DATE: January 11 , 1990 INFORMATIONAL ITEM FOR COUNCIL At the January 2 , 1990 Council meeting, staff presented Council with correspondence from Mn/DOT regarding the results of their speed study on T . H . 101 / 169 through Shakopee . One of the revisions they proposed was to increase the speed limit from 50 m . p . h . to 55 m. p.h. at Clay Street. Staff did not agree with that recommendation and Council directed staff to contact Mn/DOT regarding that issue . Staff has contacted the Mn/DOT traffic engineer and they have agreed to leave the 50 m. p.h. speed limit as it is. Furthermore , they are proposing to move the 50 m. p.h. speed limit west to the west line of Dairy Queen . Therefore, the 30 m. p.h speed limit will now be in effect until traffic gets past Dairy Queen . Mn/DOT indicted that due to the curve in the highway and railroad bridge, the signs could not be moved further west/south or they would not be visible. The proposed speed limit changes still need to be approved by Mn/DOT' s Central Office in St. Paul . DH/pmp SPEED MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directo SUBJECT: T. H. 101 Shakopee Bypass DATE: January 9 , 1990 INFORMATIONAL ITEM: In December , 1989 Mn/DOT attended a City Council meeting to present the noise mitigation proposal for the Shakopee Bypass . At that meeting , there was one property where the Mn/DOT engineers indicated they would not be able to mitigate the noise sufficiently to satisfy the PCA standards . They further indicated that the options involved would be to either to purchase the property in question or to ask for a variance from the PCA on their noise standards. Staff was instructed to arrange a meeting between the property owner in question and Mn/DOT to resolve this issue. The property in question is located on Tyrone Drive and the owner is Mr. & Mrs . Paul Schmitz. On January 4 , 1990 staff met with Mr . & Mrs . Schmitz and Mn/DOT engineers regarding this issue. Mn/DOT indicated that they will be applying for a variance to the PCA standards for this property. They further informed Mr. & Mrs. Schmitz that Mn/DOT will not acquire property for noise mitigation. The night time standard required by the PCA is 60 decibels and this highway has been projected to have a night time noise level of 62 or 63 decibels in the year 2010 . Mr. Schmitz told Mn/DOT that he would prefer they buy him out for this project but they responded that this would not be possible. Needless to say Mr. Schmitz is not real pleased with the decision by Mn/DOT. If the PCA denies the variance request by Mn/DOT, Mn/DOT will need to re- evaluate their position and prepare other alternatives. Mr . & Mrs. Schmitz will be kept informed of all the steps necessary to obtain the variance through the PCA and be kept notified of the results. DH/pmp NOISE Ehlers and Associates,Inc. 11611 LEADERS IN PUBLIC FINANCE i*la NEIAISLETTER A BI - MONTHLY PUBLICATION \.-, OFFICES IN MINNEAPOLIS AND WAUKESHA VOLUME 35.NUMBER I FILE: Financial Specialists: Ehlers and Associates,Inc. Please distribute to governing body members JANUARY. 1990 Bond Indexes CURRENT I1 R ST RAT E.S January 1986 to December 1989 9.50% � Interest rates on tax-exempt bonds 9.00% ff have improved with the BBI at 8.50% MIIIMMEIMEIIII11 �_ = ' 7.40% in earl October dropping 8.00% II L.... ..... - to 7.00% in early December, a 7.50% �! �d�1II .F IIT111 II ` '° "..II �II � improvement of 40 basis points. 7.00% ( I (IIIIIIII1IIIIIIIVIIIp y1 Taxable interest rates gyrated in 6.50% iIII 1111111711 I , 1111111 the last quarter with the U.S. 6.00% -144- .,°,040i. government5.sca bond yields moving :°'t . from the usual ascending curve 5.00% (higher rates for longer maturities) 01/86 01/87 01/88 01/89 12/89 to inverted, humped and sagging. Sometimes thirty year yields were lower than those on Treasury bills, with intermediate maturity yields ,...„ higher than either. Because of Federal Reserve Board uncertainties all interest rates may be higher than they should be,given a 4% inflation rate. DISCLOSURE State and municipal offerings have been brought within the Federal Securities Exchange Commission (SEC) and its new disclosure Rules 15c 2-12 . Through overuse of tax-exempt financings, the trade aroused the attention of the U.S. Treasury Department, the courts, Congress and the bureaucracy. The famous WPPSS bond default featured the lack of adequate disclosure. In addition, a court case changed the Constitution, as previously interpreted, to take away State's rights to finance their needs, free of federal interference and taxation. Effective January 1, 1990 Governmental borrowers are subject to SEC regulation governing disclosure. While our clients and most borrowers have carefully disclosed economic and financial data for years, issuers now, by federal rule, must furnish a near final official statement to bidders before receiving bids. Seven days after award, the underwriter must distribute a final official statement to investors. Issuers must notify successful bidders of significant changes within a certain period after the sale. Excepted are securities sold in denominations of $100,000 or more sold to 35 or fewer sophisticated investors, or mature in 9 months or less, and issues under$1,000,000. Needless to say these regulations increase the complexity and cost of borrowing. For thirty-five years Ehlers and Associates have been leaders in assisting borrowers in disclosure of information and have earned a reputation for presenting bond issues simply and completely. None of our clients have suffered a default. "Disclosure" is nothing new here. 2950 Norwest Center•90 South Seventh Street•Minneapolis. MN 55402-4100•612-339-8291•FAX 612-339-0854 DISCLOSURE TO ISSUERS The SEC and its Municipal Securities Rule Making Board (MSRB) rules try to protect investors (except sophisticated investors) from bond dealers, and underwriters from one another. But few rules protect issuers of bonds, especially in negotiated sales. Nothing requires disclosure of underwriters' associations with investors (their other clients) who seek securities at the highest possible interest rate. Without a public sale, issuers have no way of detennnining if an interest rate quoted is the lowest possible in the market place. JUNK BONDS Reportedly, devalued or defaulted junk bonds have resulted in great losses to individual investors and financial institutions. What are junk bonds and how do they affect local governments? Are unrated tax-exempts considered "junk"? Junk bonds are corporate bonds issued to fund leveraged buyouts (LBOs), are not rated or are rated less than investment grade by rating agencies. The issuer may expect the debt to be long term but, more than likely, expects to pay them off from the proceeds of a "break up" of the business. When such sales do not come off a corporation becomes saddled with huge debt which it may be unable to service. NON RATED MUNICIPAL BONDS Municipal bonds are not the same and, in fact, many unrated bonds are of good investment quality and attract very strong buying interest. A lack of a rating may be because of the size of an issue or because the issuer was advised not to seek a rating and pay the rating fees. Such bonds are never based on a "breakup" of the issuer. While not junk, they often do carry higher interest rates. CONTINGENT COMPENSATION Perhaps issuers, such as WPPSS, are themselves victims of non disclosure in that underwriters, designers and advisors often stand to be paid only if bonds are issued. They are thus motivated to "get the job done" whether or not it makes economic sence for the issuer. Allegedly the bad WPPSS bonds were sold well after the cost and feasibility of the projects were in doubt. For some projects someone should be on board who will be compensated adequately whether or not a project is financed. Some projects should not be financed even if their bonds are salable, and borrowers need someone in a fudiciary capacity to advise them. We wish you another successful solar orbit and looking forward to seeing you at the various conventions and meetings. Sincerely, EHLERS AND ASSOCIATES,INC. 1,444t/L Robert L. Ehlers SUMMARY OF AREA BOND SALES Bond Net Buyer Municipality Date Type of 134L14§ Amount Maturity Rate Index Rating Iowa Cedar Rapids 10/04/89 Parking System Revenue Bonds $ 4,250M 1991-2005 7.24% 7.40% A �� Cedar Rapids 10/04/89 G.O. Bonds 9,400M 1992-2002 6.71% 7.40% Aaa Keokuk 10/05/89 G.O. Improvement Bonds 1,900M 1991-2005 6.96% 7.40% Al Sioux City 10/16/89 G.O. Improvement Bonds 4,700M 1991-2002 6.45% 7.19% Aa West Des Moines 10/16/89 G.O. Improvement Bonds 4,900M 1990-1999 6.30% 7.19% Aa Osceola 10/17/89 Sewer Revenue Bonds 570M 1990-2000 6.59% 7.19% NR Coralville 10/24/89 G.O. Bonds 690M 1992-1999 6.35% 7.19% Al Ankeny 11/06/89 G.O. Improvement Bonds 2,175M 1990-1999 6.36% 7.24% Al Ankeny 11/06/89 Sewer Revenue Bonds 2,575M 1990-2005 6.77% 7.24% A Graettinger 11/08/89 Electric Revenue Bonds 350M 1990-1999 6.52% 7.24% NR Clinton 11/14/89 G.O. Storm Sewer Bonds 4,120M 1992-2003 6.34% 7.20% AA State Board of Regents 11/15/89 Utility System Rev. Bonds 9,660M 1991-1999 5.61% 7.20% Al Valley Community S/D 11/21/89 G.O. School Bonds 1,695M 1993-2009 7.04% 7.12% NR Minnesota LaCrescent 10/02/89 G.O. Wastewater Treatment Bonds 575M 1992-2001 6.95% 7.40% Baal Waconia 10/02/89 G.O. Equipment Certificates 270M 1991-1994 6.60% 7.40% Baal Waconia 10/02/89 G.O. Improvement Bonds 2,200M 1991-1999 6.82% 7.40% Baal Detroit Lakes 10/03/89 G.O. Improvement Bonds 580M 1991-2005 7.03% 7.40% Baal Shakopee 10/03/89 0.0. Tax Increment Bonds 1,635M 1991-2003 6.92% 7.40% A Shakopee 10/03/89 G.O. tax Increment Bonds 1,965M 1991-2003 6.92% 7.40% A Becker County 10/10/89 G.O. Capital Notes 1,200M 1991-1994 6.45% 7.27% A Becker County 10/10/89 Jail Revenue Bonds 2,020M 1991-2010 7.06% 7.27% A Pine County 10/10/89 G.O. Bonds 520M 1991-1993 6.58% 7.27% Baal Stearns County 10/10/89 G.O. Capital Improvement Bonds 7,310M 1991-2009 7.00% 7.27% A St. Louis County 10/10/89 G.O. Bonds 3,815M 1990-2004 7.03% 7.27% A St. Louis County 10/10/89 G.O. Nursing Home Revenue Bonds 2.665M 1991-1995 6.57% 7.27% A St. Louis County 10/10/89 G.O. Taxable Refunding Rev. Bonds 1,015M 1990-2009 9.49% 7.27% A Forest Lake 10/11/89 G.O. Taxable Increment Bonds 275M 1992-2009 9.55% 7.27% NR ISO #138 North Branch 10/12/89 G.O. School Building Bonds 330M 1992-1995 6.49% 7.27% Baa ISO #138 North Branch 10/12/89 G.O. Aid Anticipation Certificates 1.080M 1990 6.53% 7.27% NR Lakeshore 10/16/89 G.O. Grant Anticipation Bonds 500M 1992 6.49% 7.19% NR Marshall 10/16/89 G.O. Improvement Bonds 315M 1991-1998 6.57% 7.19% A '''.0m, Apple Valley 10/17/89 G.O. Equipment Certificates 165M 1991-1994 6.31% 7.19% A Apple Valley 10/17/89 G.O. Tax Increment Bonds 2,100M 1992-1999 6.41% 7.19% A Apple Valley 10/17/89 G.O. Improvement Bonds 2,375M 1990-2005 6.46% 7.19% A Mendota Heights 10/17/89 G.O. Improvement Bonds 1,650M 1991-2006 6.58% 7.19% Al Nicollet County 10/17/89 G.O. Capital Improvment Bonds 1,740M 1990-1999 6.517. 7.19% A Owatonna 10/17/89 G.O. Tax Increment Bonds 2,500M 1993-2004 6.72% 7.19% Al Owatonna 10/17/89 G.O. Improvement Bonds 1,400M 1991-2000 6.53% 7.19% Al Owatonna 10/17/89 G.O. Tax Increment Bonds 755M 1992-1999 6.52% 7.19% Al Stanton 10/17/89 G.O. Improvement Bonds 50M 1991-2000 7.00% 7.19% NR Atwater 10/18/89 G.O. Municipal Building Bonds 305M 1992-2010 7.13% 7.19% NR Maplewood 10/19/89 Taxable G.O. Tax Increment Bonds 350M 1992-2003 8.74% 7.19% Aa Maplewood 10/19/89 G.O. Improvement Bonds 1,470M 1990-2009 6.73% 7.19% Aa Maplewood 10/19/89 G.O. Tax Increment Bonds 1,385M 1991-2009 6.85% 7.19% Aa Lindstrom 10/24/89 G.O. Improvement Bonds 425M 1991-2000 6.67% 7.19% Baa Wadena 10/25/89 G.O. Grant Anticipation Bonds 395M 1992 6..;8% 7.19% NR Wadena 10/25/89 G.O. Sewer Revenue Bonds 730M 1991-2001 6.59% 7.19% Baa Joint Powers Dist. 10/31/89 G.O. School Building Bonds 5,000M 1992-2014 7.29% 7.22% NR #6046-62 Green Isle 11/02/89 G.O. Improvement Bonds 90M 1991-2000 7.25% 7.22% NR Hennepin County 11/02/89 G.O. Capital Notes 8,800M 1990-1994 6.30% 7.22% Aaa/AAA Hennepin County 11/02/89 G.O. Improvement Bonds 27,325M 1990-2009 6.75% 7.22% Aaa/AAA Edina 11/06/89 G.O. Tax Increment Refund. Bonds 12,970M 1991-2006 6.86% 7.24% Aal Elk River 11/06/89 G.O. Taxable Tax Increment Bonds 410M 1992-2007 9.30% 7.24% Baal Elk River 11/06/89 G.O. Fire Equipment Bonds 480M 1992-2001 6.69% 7.24% Baal Forest Lake 11/06/89 G.O. Improvement Bonds 280M 1992-2001 6.84% 7.24% Baal Glencoe 11/06/89 G.O. Water Revenue Bonds 1,620M 1990-2004 6.93% 7.24% Baal Plymouth 11/06/89 G.O. Improvement Bonds 715M 1992-1996 6.17% 7.24% Aa Plymouth 11/06/89 G.O. Water Revenue Bonds 4,285M 1991-2000 6.33% 7.24% Aa Board of Western Lake 11/06/89 G.O. Wastewater Treatment Bonds 935M 1993-2004 7.01% 7.24% A Superior Sanitary Dist. Olmsted County 11/07/89 G.O. Resource Recovery Revenue 19,480M 1996-2007 6.94% 7.24% Aa Refunding Bonds Swift County 11/07/89 G.O. Solid Waste Rev. Bonds 1.000M 1990-2004 6.87% 7.24% Baal I.S.D. #787 Browerville 11/13/89 G.O. School Building Bonds 760M 1997-2000 6.88% 7.20% NR 'ma., East Central Solid Waste 11/13/89 Solid Waste Resource Recovery Commission Revenue Bonds 4,200M 1992-2006 7.14% 7.20% Aaa Mankato 11/13/89 Taxable G.O. Tax Inc. Bonds 900M 1993-2009 9.02% 7.20% Al Mankato 11/13/89 G.O. Refunding Bonds 1,150M 1991-1994 6.23% 7.20% Al Sauk Rapids 11/13/89 G.O. Bonds 1,230M 1991-2006 6.64% 7.20% A White Bear 11/13/89 G.O. Taxable Tax Increment Bonds 590M 1992-1999 8.79% 7.20% Baal Bond Net Buyer Municipality Date Type of Bonds Ap_g_nt Maturity Rate Index Rating White Bear 11/13/89 G.O. Water Revenue Bonds $ 815M 1991-2005 6.87% 7.20% Baal White Bear 11/13/89 G.O. Improvement Bonds 1.150M 1991-2005 6.81% 7.20% Baal .m\ Chisago County Housing 11/14/89 Lease Revenue Bonds 2,860M 1991-2005 6.75% 7.20% AMBAC and Redevelop. Authority Eagan 11/14/89 G.O. Equipment Certificates 290M 1991-1994 6.18% 7.20% Al Eagan 11/14/89 G.O. Improvement Bonds 9,325M 1991-2010 6.42% 7.20% Al Rochester 11/14/89 G.O. Improvement Bonds 4,900M 1990-1999 6.06% 7.20% Aaa Maple Grove 11/16/89 G.O. Equipment Cert. of Indebt. 560M 1990 6.22% 7.20% Al Maple Grove 11/16/89 G.O. Improvement Bonds 3,650M 1992-2002 6.20% 7.20% Al Lakeville 11/20/89 G.O. Equipment Cert. of Indebt. 1,475M 1990-1994 6.10% 7.12% A Lakeville 11/20/89 G.O. Improvement Bonds 1,575M 1992-2001 6.36% 7.12% A Moorhead 11/20/89 Public Utility Revenue Bonds 4,875M 1990-2009 6.76% 7.12% Al Cloquet 11/21/89 G.O. City Building Bonds 1,990M 1991-2004 6.49% 7.12% A Jackson 11/21/89 G.O. Storm Sewer Dist. Refund. Bonds 760M 1995-2005 6.83% 7.12% Baa Jackson 11/21/89 G.O. Tax Increment Refunding Bonds 1,450M 1992-2005 6.85% 7.12% Baa Winona County 11/21/89 G.O. Solid Waste Facility Bonds 2,710M 1991-1993 6.00% 7.12% Aa Winona County 11/21/89 G.O. Capital Improvement Bonds 1,860M 1991-2005 6.20% 7.12% Aa I.S.D. #2 Hill City 11/27/89 G.O. Refunding Bonds 850M 1994-2000 6.68% 7.08% NR I.S.D. #833 11/27/89 G.O. School Building Bonds 9,900M 1993-2010 6.75% 7.08% A So. Washington County Ramsey 11/28/89 G.O. Tax Increment Bonds 235M 1991-1999 6.35% 7.08% A Ramsey 11/28/89 Taxable G.O. Tax Increment Bonds 235M 1991-1999 8.44% 7.08% A Ramsey 11/28/89 G.O. Improvement Bonds 530M 1991-2000 6.33% 7.08% A Rush City 11/28/89 G.O. Tax Increment Refunding Bonds 1,055M 1991-1999 6.50% 7.08% Baa Long Prairie 11/29/89 G.O. Tax Increment Refunding Bonds 120M 1993-1996 6.42% 7.08% Baal Long Prairie 11/29/89 G.O. Improvement Refunding Bonds 230M 1991-1995 6.42% 7.08% Baal Long Prairie 11/29/89 G.O. Tax Increment Refunding Bonds 360M 1995-2004 6.74% 7.08% Baal Long Prairie 11/29/89 G.O. Sewer Revenue Bonds 500M 1991-2000 6.74% 7.08% Baal Red Lake 11/30/89 G.O. State-Aid Highway 2,350M 1991-2000 6.39% 7.08% A Wisconsin Beloit 10/02/89 G.O. Promissory Notes 1,000M 1990-1999 6.93% 7.40% A Beloit 10/02/89 G.O. Taxable Promissory Notes 710M 1990-1999 9.06% 7.40% A Madison 10/03/89 G.O. Promissory Notes 8,000M 1990-1999 6.64% 7.40% Aaa Monroe 10/03/89 G.O. Sewerage System Refunding 3,845M 1996-2002 6.97% 7.40% MBIA Bonds Green Bay Area PSD 10/04/89 G.O. Promissory Notes 4,150M 1991-1999 6.62% 7.40% Aa Tomah Area S/D 10/11/89 G.O. School Building Bonds 1,900M 1990-1999 6.59% 7.27% A Kenosha 10/16/89 Tax I. Revenue Antic. Notes 6,000M 1990 6.35% 7.19% MIG 1 Greenfield 10/17/89 G.O. Refunding Improvement Bonds 5,350M 1998-1999 6.50% 7.19% Aaa Portage County 10/17/89 G.O. Promissory Notes 9,490M 1990-1998 6.13% 7.19% Aa Oconto United S/D 10/23/89 G.O. School Bonds 4,100M 1991-2009 7.04% 7.19% MBIA Hammond 10/25/89 G.O. Promissory Notes 170M 1990-1999 7.00% 7.19% NR Eggharbor 10/30/89 G.O. Promissory Notes 1,140M 1990-1999 6.70% 7.22% NR Eggharbor 10/30/89 Sewer System Revenue Bonds 2,700M 1990-2009 7.22% 7.22% NR Chippewa Falls 10/31/89 G.O. Promissory Notes 1,500M 1990-1999 6.51% 7.22% A Chilton S/D 11/01/89 G.O. Improvement Bonds 2,990M 1990-2009 7.00% 7.22% A Superior 11/07/89 G.O. Corporate Purpose Bonds 3,405M 1999-2009 7.07% 7.24% A Hartland 11/08/89 G.O. Promissory Notes 390M 1991-1995 6.26% 7.24% A Green Bay Metropolitan 11/13/89 G.O. Improvement Bonds 5,000M 1992-2001 6.31% 7.20% Aa Sewerage District Bayfield County 11/14/89 G.O. Refunding Promissory Notes 530M 1991-2000 6.68% 7.20% NR Bayfield County 11/14/89 G.O. Taxable Promissory Notes 40M 1990 10.75% 7.20% NR Manitowoc County 11/14/89 G.O. County Building Bonds 5,000M 1990-2009 6.61% 7.20% Al Marshfield 11/14/89 Water System Revenue Bonds 2,600M 1991-2009 6.95% 7.20% A Milwaukee 11/14/89 G.O. Short Term Promissory Notes 5,100M 1990-1999 6.54% 7.20% Aa Milwaukee 11/14/89 G.O. Corporate Purpose Imp. Bonds 7,325M 1990-2004 6.77% 7.20% Aa Milwaukee 11/14/89 G.O. Improvement Bonds 9,400M 1990-2009 6.98% 7.20% Aa North Prairie 11/15/89 G.O. Promissory Notes 850M 1991-1999 6.46% 7.20% Baal Arcadia 11/16/89 Sewerage System Revenue Bonds 1,475M 1990-2010 7.62% 7.20% NR Black River Falls S/0 11/20/89 G.O. School Building Bonds 3,700M 1991-2009 6.78% 7.12% Aaa Western WI VTAE 11/21/89 G.O. Promissory Notes 1,600M 1990-1999 6.11% 7.12% Aa Lake Del ton 11/27/89 G.O. Promissory Notes 1,250M 1991-1999 6.59% 7.08% NR North Dakota Minto 10/02/89 Refunding Improvement Bonds 415M 1991-2005 7.23% 7.40% NR Fargo PSD #1 10/17/89 Certificates of Indebtedness 4,300M 1990 6.47% 7.19% NR Mandan 10/17/89 G.O. Refunding Improvement Bonds 955M 1990-2004 6.77% 7.19% Baa Southeast Cass Water 11/01/89 G.O. Improvement Bonds 4,700M 1993-2007 6.65% 7.22% A Resources District Cavalier 11/06/89 Solid Waste Revenue Bonds 225M 1991-2001 7.01% 7.24% NR Fargo 11/06/89 Refunding Improvement Bonds 5,385M 1990-2007 6.90% 7.24% Aa P.S.D. #6 West Fargo 11/13/89 Tax Antic. Cert. of Indebt. 1,685M 1990 6.12% 7.20% NR Wahpeton 11/20/89 Refunding Improvement Bonds 1.100M 1992-2006 6.62% 7.12% A West Fargo 11/20/89 G.O. Refunding Bonds 1,525M 1991-2005 6.54% 7.12% A KRASS & MONROE CHARTERED $ I1A 327 South Marschall Road Shakopee, MN 55379 City of Shakopee BILLING DATE 10-31-89 129 East First Avenue Shakopee, MN 55379 CLIENT SUMMARY Account Number RE Line( s) Previous New Payment Current Balance Billings Received Balance 18-11373002-1 General $414 .39 $279.64 $414.39 $279.64 18-11373117-1 Prior Lake Spring Lk Watershed Dist $0.00 $34.00 $0.00 $34.00 18-11373160-1 Racetrack IDB ' s $1 ,040.00 $227.50 $1 ,040.00 $227.50 18-11373200-1 Eminent Domain (Perry - BILL PROJECT) $22.44 $0.00 $22.44 $0.00 18-11373209-3 Stonebrook $0.00 $0.00 $0.00 $0.00 18-11373210-1 Storm Drainage Easements . Bill Project. $97.95 $67. 70 $97.95 $67. 70 18-11373217-1 Vierling Drive West Condemnation $0.00 $13.00 $0.00 $13.00 PLEASE INCLUDE ACCOUNT NUMBER FOR PROPER CREDIT PAYMENTS RECEIVED AFTER OCTOBER 31ST CREDITED THE FOLLOWING MONTH IF YOU HAVE A BILLING QUESTION CONTACT VINCE O' BRIEN AT 612-445-5080. PAGE 2 ' City of Shakopee BILLING DATE 10-31-89 129 East First Avenue Shakopee, MN 55379 CLIENT SUMMARY Account Number RE Line( si Previous New Payment Current Balance Billings Received Balance 18-11373224-1 Sc o t t l and Assessment Appeal $52.00 $0.00 $52.00 $0.00 18-11373225-i Scnmitt Assessment Appeal $52.00 $0.00 $52.00 $0.00 18-11373226-1 Mandamus $1 , 718. 20 $0.00 $1 , 718.20 $0.00 18-11373227-1 Depot Condemnation $0.00 $190.00 $0.00 $190.00 19-13137311-1 Prosecutions $3,816.35 $4,999.95 $3,816.35 $4,999.95 18-1373210B-1 Upper Valley Drainage Project Scott $0.00 $13.00 $0.00 $13.00 18-1373210C-1 Outlet Permit Problem $0.00 $102.00 $0.00 $102.00 18-1373210D-1 Upper Valley Drainage Project Bidding $0.00 $26.00 $0.00 $26.00 18-51373213-1 General Matters $91 .80 $34.00 $91 .80 $34.00 + TOTAL $7, 305. 13 $5,986. 79 $7 ,305. 13 $5,986. 79 / 4-fr KRASS & MONROE CHARTERED 327 South Marschall Road Shakopee, MN 55379 City of Shakopee BILLING DATE 11-30-89 129 East First Avenue Shakopee, MN 55379 CLIENT SUMMARY Account Number RE Line( s ) Previous New Payment Current Balance Billings Received Balance 18-11373002-1 General $279.64 $11'1 . 00 $275 .o4 $11 . 00 18-11373117-1 Prior Lake Spring Lk Watersnea Dist $34.00 $22. 44 $34 .00 $22. 44 18-11373158-1 c/o James Lockart at Popnam r:aik Law firm Racetrack bond issue (Bill applicant) James Locnart $0.00 $15.84 $0.00 $15 .84 18-11373160-1 Racetrack IDB ' s $227.50 $0.00 $0.00 $227 .50 18-11373210-1 Storm Drainage Easements. Bill Project. $67.70 $204.00 $67.70 $204.00 18-11373217-1 Vierling Drive West Condemnation $13.00 $0.00 $13.00 $0.00 18-11373225-1 Scnmitt Assessment Appeal $0.00 $54.55 $0.00 $54.55 PLEASE INCLUDE ACCOUNT NUMBER FOR PROPER CREDIT PAYMENTS RECEIVED AFTER NOVEMBER 30TH CREDITED THE FOLLOWING MONTH REMINDER: PAY TAX DEDUCTIBLE BILLINGS BY DECEMBER 31 , 1989. 1 PAGE 2 City of Shakopee BILLING DATE 11-30-89 129 East First Avenue Shakopee, MN 55379 CLIENT S U M 1 A k Y Account Number RE Lineis ) Previous New Payment Current Balance Billings Receive° Balance 18-11373227-1 Depot Conoemnation $190 .00 $0.00 $190.00 $0.00 19-13137311-1 Prosecutions $4 , 999 . 95 $4 ,681 . 50 $4 ,999 . 95 $4 , 681 . 50 18-1373210B-1 Upper Valley Drainage Project Scott $13.00 $0.00 $13.00 $0.00 18-1373210C-1 Outlet Permit Problem $102.00 $0.00 $102.00 $0.00 18-1373210D-1 Upper Valley Drainage Project Bidding $26.00 $0.00 $26.00 $0.00 18-51373213-1 General Matters $34.00 $0.00 $34.00 $0.00 TOTAL $5,986.79 $5,097.33 $5,759.29 $5,324.83 { y. 1 it KRASS & MONROE CHARTERED 327 South Marschall Road Shakopee, MN 55379 . City of Shakopee BILLING DATE 12-29-89 129 East First Avenue Shakopee, MN 55379 CLIENT SUMMARY • Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance • 18-11373002-1 General $119.00 $532.50 $119.00 $532.50 18-11373117-1 Prior Lake Spring Lk Watershed Dist $22.44 $0.00 $22.44 $0.00 , 18-11373158-1 c/o James Lockart at Popham Haik Law firm Racetrack bond issue (Bill applicant) James Lochart $15.84 $0.00 $15.84 $0.00 , 18-11373160-1 Racetrack IDB' s - 0/4 o uj i66AV I Ge $227.50 $0.00 $0.00 $2' 0 •18-11373209-1 Stonebrook $0.00 $195.75 $0.00 $195.75 18-11373210-1 Storm Drainage Easements. Bill Project. $204.00 $13.75 $204.00 $13.75 • 18-11373217-1 Vierling Drive West Condemnation $0.00 $68.00 $0.00 $68.00 PLEASE INCLUDE ACCOUNT NUMBER FOR PROPER CREDIT PAYMENTS RECEIVED AFTER DECEMBER 29TH CREDITED THE FOLLOWING MONTH IF YOU HAVE A BILLING QUESTION CONTACT VINCE O' BRIEN AT 612/445-5080. `t } PAGE 2 i I i l City of Shakopee BILLING DATE 12-29-89 129 East First Avenue 1 Shakopee, MN 55379 CLIENT SUMMARY 3 I Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance 18-11373225-1 Schmitt Assessment Appeal $54.55 $0.00 $54.55 $0.00 18-11373227-1 Depot Condemnation $0.00 $13.75 $0.00 $13.75 18-11373228-1 Development Agreement Heritage P1 $0.00 $204.00 $0.00 $204.00 19-13137311-1 Prosecutions $4,681 .50 $3,258.70 $4,681 .50 $3,258.70 18-1373210C-1 Outlet Permit Problem $0.00 $17.00 $0.00 $17.00 TOTAL $5,324.83 $4,303.45 $5,097.33 $4,530.95 -fl'?. $b WWwWWWWWW * w(awWwWWWWWW * WWWWWWWWwWwWWWWWWWWW * www M r / 000000000 * WWWWWWWWwwW * rrrrrrrrrrrrrrrrrrrr * 000 DC CD rrrrr0000 * UAAWWNNNNNN * O)O)0WWWWWWWWrrrrrr000 * NN►- C)Z c t AWNrOCD0oV0 * Q4OVN)AWNr0 * rOOcD00V0)UTAWNU1AwNr0(DOOV * U'Nr OD co / v0Dv(11mMD< M 02.030DvuXr0 r 303H(nm0Z3voovommrC)-iC)C) -( rT10 c C) r> OrzzZVD z m000-100000-1 t-+ 1.101-4z-4rmmmrcOF-+1-1m1.4Dm>D D OMm ZO M Dr-02.0003r -1 DOcao>mrr303* C) 000<mmCrC)CM00zmOm>mW x 00Z -11-- -4 -immz• M• Mr m ZVZM-11 2.-4 m C) ODmomr23rrDOvCrC)rr m 0C)• -< N N zmzm m -1m-irm C)C)C)cnrm Z • r• rm--m >000 MO Om7Crnm U) MD O ) 0000MMM< G) (0C)<m CMM-4 N M M-1M -zMM-IM rA Zrr m0 0 v-n32zm<(nrn 0 I > 2r m00 m z0000 M20mMzzD-iQ M 'i'1D1n 0 m tom m m mm>mm-i> < 0-im2E-I--102.Om (n Omc On m00000-1 C)r•mmC)O 0< C)Z NOZC)OMZm I m -4m00<Cz-i0<D ZZU)O•uDEZD rmOMNDDC)C -•IM•< mm N 00-•1cCZCDO Z 2 D3- MD> -iZ f. 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There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *12] Approval of Minutes of January 2 , 1990 13 ] Communications: *a] Steve Rose, Mn. DNR re: easement for Mn. Valley Trail b] Mr. Maurice H. Stans re: donation of building for museum c] Rep. Becky Kelso re: Homestead and Agricultural Credit Aid (HACA) for Shakopee school district *d] John Roepke re: resignation from Police Commission *e] Walt Fehst, AMM President re: annual dues 14 ] 7 : 00 Public Hearing on the modification of the City' s Redevelopment Plan for Mn. River Valley Redevelopment Project No. 1; on establishment of TIF District No. 9 ; and on adopting a financing plan for the proposed TIF District No. 9 - Res. No. 3177 15] 7 : 30 Public Hearing on proposed improvements to Lewis Street between 4th and 10th Avenues and to Sommerville St. between Shakopee Avenue and 10th Avenue - Res. No. 3176 zogpzgsTuTupV AgTO g3pzx •d sTuuaU uznoCpy [OZ e-711n4-,4-174-Y1675---/P 41pr4 :sseuzsng za uqo [61 saTgTgug Tpquauuzanop uaaMgag uoTgpzadoop buTbpznooug ' Z8TE .ow .sad [a ggoos Aapp oq uoTgpToazddy 'SLIE 'oN 'sad [p suagaw sazoTou oq uoTTeToazddy ' ivLTE 'oN *sea [o asTM bnoQ oq uoTgpToazddy '8LTE 'oH 'sad [q 9-8861 'ow goa[ozd 'sAaT 1V Pup 'qS gaxzpW uo xIOM buTgdaooV '6L1 E '10N 'sad [PA, :saoupuTpzo pup suoTgnTosaU [81 S-L861 'oN goaCozd 'abpuTpZQ AeTTpA zaddn [q S-6861 goaCozd 'anuaAV pac zo3 9 'ow zagonoA agpuTgsg [s* sspdAg TuTW pup abpTzg 691 'H'y [z 06/Z/1 PaTgP4 - buTggbTZ xzpd gpdq [b buTTapouau aoT330 sot oTTgnd [d Z-0661 'oN goaCozd 'uTpuzagpM aATzQ buTTzaTA [o* C-0661 '0N goaCozd 'gaazgs soppy [u* suoTssTuuo3 puP spzPog og squauguToddy [u quaugzpdaQ azT3 zo3 soTpPU e q ;.tod 3o aspgoznd Pr* gopzquo0 aoupuaquTpw quaudTnba buTp1Tng [x* sasuadxg uoT;PuTupxa pup MCTAzagui 3aTgp aoTTod [ C* 917 '08Z '9E0 ' Z$ 3o qunouy uT sTTTg 3o Tpnozddy [T quaugzpdaQ a.T3 zo3 dnxoTd 3o aspgoznd [q sxzoM oTTgnd -O3 VX17 uoy au0 3o aspt4oznd [b* zappori zaagS PT{S zo3 suoTgpoTJToads 30 TpnozddV [3* • - zauTpgad ACauzoggy J4T3 [a sza;supzy pun;zaqui [p' aTggng auq zo3 aoTzzas zagpt [o quaugzpdaQ azT3 zo3 u2Td APd 0661 [q suoTgTsod quaugzpdaQ buTuuPTd [P :33P4S uoz3 sgzodau [LT 98Z 'ow •pz0 - 3Q3 uo dTgszaquayl buTpuauy [o :uoTssTumop quaudoTanaQ AgTunuuop L8Z '0N 'pap - saa3 uoTgpoTpaQ xzpd [q a.npaoo.d MaTAad quaudoTanac [p :uoTssTluuoD buTuupTd :suoTssTuuop pup spzpog [91 -Z- abed 0661 '91 AxPnuPf VQN2DV 3AIyFI,LAI3L MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: City Council Meeting Procedures/Working Relationships and Other Related Items DATE: January 12 , 1990 INTRODUCTION: It is in the best interest of the City Council , the staff and the City as a whole to strive for team work and to establish and maintain a smooth working relationship between the Council and staff. It is also in the best interest of all the aforementioned to enhance the decision making ability of the City Council so as to maximize performance of both the staff and Council . In an attempt to address the aforementioned goals, the following items are presented for Council discussion. 1 . Council Meeting Procedures - discussed at length at 1/2 meeting - brief reiteration by Mayor on: - when motions needed/not needed - questions by Council members - request for information/comments to staff prior to Council meeting. - adjournment time of City Council meetings - position of City Administrator in conduct of City Council meetings - participation in Council discussions - comment on misinformation 2 . City Council Code of Conduct, including: A. Council/Council relationships B. Council/Staff relationships (1) opinion shopping C. Council members conduct during Council meetings D. Council conduct outside Council meetings (1) with public - private citizens - in public meetings (2) with other Council members (3) with staff - 20 minute rule/Council authorization of projects - requests for information (4) with City Administrator 3 . Council policy on consent agenda 4 . Ex parte communications; making discussions after hearing both sides of issue. 5. Conduct of board & commission meetings 6. Response to official board/commission recommendations - need for joint meetings. 7 . Contact with Scott County Board of Commissioners, ISD 720 and Jackson and Louisville Town Boards. 8 . Staff morale - recognition of staff performance/ accomplishments. 9 . City Administrator A. performance evaluation B. contract/termination clause C. authorization to hire outside professional assistance 10. Travel policy/meeting attendance for Council members. 11 . Appointment process/interviews for board/commission members. 12 . Council memos/staff reports 13 . City Council work sessions A. when B. how often C. duration 14 . Conflicts of Interest 15. Other Items While no formal Council action is required on any of the above mentioned items, the Mayor would like City Council endorsement of the concepts discussed and agreed upon during this work session. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 2 , 1990 The new Mayor, Gary Laurent and Councilmembers Gloria Vierling and Robert Sweeney were sworn in by the City Attorney at 7 : 00 p.m. Mayor Laurent called the meeting to order at 7 : 02 p.m. with Cncl. Vierling, Zak, Wampach, Sweeney and Clay present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; David Hutton, City Engineer, Julius A. Coller II, City Attorney and Judith S. Cox, City Clerk. The Council meeting objectives and procedures were reviewed as outlined in the memo from Mayor Laurent dated December 27 , 1989 . Vierling/Sweeney moved to endorse Council Meeting Objectives and Procedures dated December 27 , 1989. (DOC #CC-175) . Motion carried unanimously. Mayor Gary Laurent appointed Gloria Vierling and Robert Sweeney to membership as Commissioners of the Shakopee Housing and Redevelopment Authority expiring December 31, 1993 . Clay/Wampach offered Resolution No. 3172 , approving the appointment of Commissioners for the Housing and Redevelopment Authority in and for the City of Shakopee, and moved for its adoption. Motion carried unanimously. Gloria Vierling and Robert Sweeney were sworn in as Commissioners for the Shakopee Housing and Redevelopment Authority by the City Attorney. Mayor Laurent called a recess for the Housing and Redevelopment Authority. Wampach/Vierling moved to reconvene the City Council meeting at 7 : 50 p.m. Motion carried unanimously. Liaison reports were given by the councilmembers. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Vierling/Wampach moved to approve the consent business. Motion carried unanimously. Vierling/Wampach moved to approve the minutes of December 5, and 19th, 1989 . (Motion approved under consent business) . Vierling/Wampach moved to refer the letter from William E. Bigot, dated December 21, 1989 , to Shakopee Public Utilities and ask that the Council be appraised of the Utilities actions on the matter. (Motion approved under consent business) . Proceedings of the January 2 , 1990 Shakopee City Council Page -2- Dennis Kraft reviewed the letter of request from Valley Industrial Realty relative to City Council authorizing the issuance of a building permit for the FMG/TSUMURA project. They are proposing to construct a building in Shakopee with an area of 295, 000 square feet with approximately 350 full time employees. The 30 acre parcel of land they are interested in buying is not platted as yet and they are requesting a waiver from the City Code requirement that a plat be recorded before the issuance of a building permit. Vierling/Clay moved to offer Resolution No. 3173 , A Resolution Waiving the Requirement For a Final Plat Prior to Issuance of a Building Permit to FMG/TSUMURA, and moved its adoption. Motion carried unanimously. Cncl. Sweeney had a concern about the issue of the ground water pollution in the area being short circuited. Jon Albinson from Canterbury Realty stated that they will not start the building permit process until the ground water pollution issue has been resolved. Dennis Kraft reviewed the letter received from Cardinal Development Corporation regarding proposed extension of Eluff Avenue. They are requesting the paving and extension of Bluff Avenue between Naumkeg and Marshall road. This request would eliminate the hazard of cars pulling out onto 169 going east and would direct traffic to the signalized corner of Marshall Avenue. The Superamerica Station is in favor but the owner to the north is not in favor and he would have to pay half of the cost of improvements. The City engineer said the feasibility report was done in August and would not have to be done again at this time. There was concern with the Council of the issue of trucks parked and running all night. The consensus was to have the City contact the property owner to the north and see if some agreement could be made. Wampach/Zak moved to direct staff to pursue :negotiations with the property owners involved regarding the improvement to Bluff Avenue from Naumkeg to Marschall Road and bring the matter back to Council . Motion carried unanimously. Mayor Laurent opened the public hearing on improvements to Adams Street from 6th to 3rd and to 4th Avenue from Adams to Harrison by pavement, curb and gutter and storm sewer. The City Engineer reviewed the feasibility report for the proposed project adjacent to State property formerly used as the women' s prison. Adams street is a gravel road and the City has received a lot of complaints. The cost estimate done is for a 36 to 45 foot roadway. The total construction cost is estimated at $201, 200. The Special Assessment Policy was used for assessments on this project. State Aid will contribute $135, 000 for this project. Mayor Laurent asked if there was anyone from the audience who wished to address this issue. Proceedings of the January 2 , 1990 Shakopee City Council Page -3- Larry Farrell, owner of property on Adams street said he is definitely for this project. Harold Schmitt, 329 South Adams, said he does not want Adams street raised 4 feet in front of his house because he would have a problem with water runoff. The City Engineer said they will apply for a variance from the state to allow the roadway to remain the same grade as it is now. Cncl. Vierling asked if the senior citizens were allowed any deferments. The City Clerk said there is a deferment for senior citizens if certain criteria is met and they can contact the City. Mayor Laurent closed the public hearing. Clay/vierling offered Resolution No. 3166, A Resolution Ordering an Improvement and The Preparation of Plans and Specifications for Adams Street Between 6th Avenue and 3rd Avenue and 4th Avenue Between Adams Street and Harrison Street Project No. 1990-3 . Motion carried unanimously. Wampach/Vierling moved to direct the appropriate City staff to request a proposal from the City's consultant, Orr- Schelen-Mayeron and Assoc. , Inc. to perform design services associated with this project. Motion carried unanimously. Vierling/Wampach moved to recommend to adopt Shakopee Area Transit Policy #20. (Motion approved under consent business) . Mayor Laurent called a 10 minute recess at 8 : 51 p.m. Mayor Laurent reconvened the meeting at 9 : 01 p.m. Barry Stock reviewed the Star City 1990 One Year Work Plan. Mayor Laurent asked that a 7th objective be added to goal No. 3 to develop a communication vehicle for City residents informing them of City issues, developments and service opportunities and requirements. Scott/Vierling moved to amend the Star City One Year Work Plan by adding a 7th objective to Goal #3 , develop a communication vehicle for City residents informing them of City issues, developments and service opportunities and requirements. Motion carried unanimously. Wampach/Zak moved to adopt the Star City 1990 One Year Work Plan as amended. Motion carried unanimously. Wampach/Vierling moved to adopt the 1990 Five Year Economic Development Work Plan as proposed. Motion carried unanimously. Wampach/Zak moved to authorize appropriate City Officials to prepare the appropriate ordinance amending Section 2 . 55 , of the Shakopee Code Increasing the Community Development Commission from six to seven members. Motion carried unanimously. Proceedings of the January 2 , 1990 Shakopee City Council Page -4- The City Engineer reviewed the proposed installation of lights at Tahpah park. There will be no cost to the City for these lights. Mark Miller, 1189 Jefferson, asked if there will be a time limit as to how long these lights will be on. There is a lot of light illuminated towards the residential area and he asked if the games would be done by 10: 00 p.m. The City Engineer replied that perhaps the Community Recreation Department would have to be consulted. Vierling/Sweeney moved to table the proposed installation of lights at Tahpah Park until some input from the Community Recreation Department can be received. Motion carried unanimously. The City Engineer reviewed the Speed Study done by Mn/DOT on Hwy 101. He said the existing 35 mph speed limit between Naumkeg and Shakopee House Restaurant will be reduced to 30 mph; secondly the existing 50 mph speed limit west of Clay street going south on 169 will be increased to 55 mph, and the current 55 mph speed limit on both ends of the City will be made permanent. Staff will be contacting Mn/DOT to re-evaluate their findings on this issue. Wampach/Vierling moved to authorize staff to purchase the State Aid computer package as recommended by the Public Works Director for a net cost to the City of $3 , 306. 00 to be funded by the Capital Equipment Fund Transfer. Motion carried unanimously. Clay/Sweeney moved to approve the bills in the amount of $144 , 400 . 22 . Motion carried unanimously. Vierling/Zak nominated the following to the Planning Commission: Terry Joos, Mike Pennington, Terry Forbord, H. R. Spurrier, Nancy Christiansen, Dave Czaja, William Mars, and Susan Stolarcek. Motion carried unanimously. Wampach/Clay nominated the following to the Community Development Commission: William Mars, Judith Case, Mark Miller, Terry Joos and Terry Forbord. Motion carried unanimously. Zak/Vierling nominated the following to the Energy and Transportation Committee: Susan Stolarcek, Judith Case, and Eldon Reinke. Motion carried unanimously. Clay/Vierling nominated the following to the Cable Communication Advisory Commission: James Bastyr and Lee Davis. Motion carried unanimously. Vierling/Zak nominated Dale Dahlke to the Housing Advisory and Appeals Board. Motion carried unanimously. Zak/Wampach nominated Dale Dahlke to the Building Code Board of Adjustments and Appeals. Motion carried unanimously. lv Proceedings of the January 2 , 1990 Shakopee City Council Page -5- Zak/Clay nominated the following to the Shakopee Public Utilities Commission: James Kephart, Terry O'Toole, and Mike Pennington. Motion carried unanimously. Clay/Wampach nominated Laura Wermerskirchen to the Shakopee Community Recreation. Motion carried unanimously. Zak/Vierling nominated the following to the Police Civil Service Commission: Terry Born, Gary Scott, Richard Mulcrone, and Marcia Spagnolo. Motion carried unanimously. Vierling/Zak nominated Ed Dressen to the Community Youth Building Committee. Motion carried unanimously. Vierling/Wampach moved to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 1990. (Motion approved under consent business) . Vierling/Wampach moved to approve the bonds submitted by the City Clerk and City Treasurer and direct that they be placed on file with the City Clerk. (Motion approved under consent business) . Wampach/Sweeney moved to concur with the recommendation of the Mayor that Gloria Vierling be appointed Acting Mayor for 1990 . Motion carried unanimously. Sweeney/Wampach moved that Mayor Laurent make the 1990 Council Liaison Appointments. Motion carried unanimously. It was consensus of the Council that the councilmembers stay with the same committees as 1989 with addition of Gloria Vierling being liaison to the School Board and Robert Sweeney being liaison for the County Board. The appointments are: Shakopee Community Recreation - Steve Clay Shakopee Public Utilities Commission - Jerry Wampach Shakopee Valley Convention/Visitors Bureau - Steve Clay Murphy' s Landing - Robert Sweeney Community Development Commission - Joe Zak School Board - Gloria Vierling Scott County Board - Robert Sweeney Dave Hutton reviewed the Driveway access request from Mr. Dave Phillips to construct a driveway off Pierce Street South of the City limits to serve his property. He currently owns 15 acres. The driveway would be temporary in nature until Pierce Street is extended to the south. The owner will take care of any costs associated with storm sewer, there will be no cost to the City. Sweeney/Wampach moved to direct appropriate City officials to execute an agreement between the City of Shakopee and the property owners David Phillips, Nancy Phillips and Jim Monnens, regarding a driveway access off Pierce Street. Motion carried unanimously. Proceedings of the January 2 , 1990 Shakopee City Council Page -6- Zak/Clay moved to recommend Mr. Kephart to the Scott County board for appointment of Manager to the Lower Minnesota River Watershed District Board of Managers. Motion carried unanimously. Wampach/Clay moved to authorize the public works department to advertise for sealed bids for a new front end loader, as specified and setting letting date for 2 : 00 p.m. January 31, 1990. Motion carried unanimously. Vierling/Wampach moved to approve the application from Combined Ventures of Shakopee, Inc. 482 South Marschall Road and grant an On-sale Wine License. (Motion approved under consent business) . Vierling/Wampach moved to offer Resolution No. 3165, A Resolution Receiving A Report and Calling a Hearing on Improvement to Lewis Street Between 4th Avenue and 10th Avenue and Sommerville Street Between Shakopee Avenue and 10 Avenue Project 1990-5, and moved its adoption. Motion carried unanimously. Vierling/Sweeney offered Resolution No. 3167 , A Resolution Declaring Adequacy of Petition and Ordering the Preparation of a Report for Improvements to Valley Industrial Boulevard North, Between Valley Park Drive and County Road 83 , and moved for its adoption. Motion carried unanimously. Vierling/Clay offered Resolution No. 3171, A Resolution Adopting the 1990 Pay Schedule for the Officers and Non Union employees of the City of Shakopee, Minnesota, and moved its adoption; Fire Department salaries to remain the same as 1989 . Motion carried unanimously. Gregg Voxland reviewed the request from the Police Department for authorization to obtain a credit card for purchases at the Wholesale Club. Vierling/Wampach offered Resolution No. 3170, A Resolution authorizing Obtaining Credit Cards, and moved for its adoption. Roll Call : Ayes: Cncl . Wampach, Zak and Mayor Laurent Noes: Cncl. Sweeney, Vierling and Clay. Motion fails. Sweeney/Clay offered Resolution No. 3168, A Resolution designating Cncl . Vierling and Wampach and Director and Alternate to Suburban Rate Authority, and moved for its adoption. Motion carried unanimously. Discussion ensued on the proposal from Mr. Stans to donate his building for a museum. The City has declined his proposal . He would like to meet with a committee of the Council to discuss the matter further. Clay/Vierling moved to appoint Cncl . Wampach, Zak and Mayor Laurent to serve on the committee to meet with Mr. Stans, with Councilwoman Proceedings of the January 2 , 1990 Shakopee City Council Page -7- Vierling as an alternate. Motion carried with Cncl . Sweeney opposed. Vierling/Sweeney moved to accept the resignation from Douglas Wise as City Planner. Motion carried unanimously. Council would like staff to bring back alternatives available for filling the City Planner position. Vierling/Wampach moved to accept the three names from the Police Civil Service Commission for the Police Chief position and schedule the interview date for January 8, 1990, at 1: 00 p.m. Motion carried unanimously. Dave Hutton said with the recent reorganization he will be needing an office at the Public Works department. He is estimating the cost to be between $5, 000 and $8, 000 . He will bring back quotes and more information to Council. Mayor Laurent adjourned the meeting to Monday, January 8 , 1990, at 1: 00 p.m. Meeting adjourned at 11: 25 p.m. 'N-Y' k, `ludith S. 'Cox City Clerk Carol L. Schultz Recording Secretary rg'0S i i MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Correction to Minutes of January 2 , 1990 DATE: January 16, 1990 INTRODUCTION & BACKGROUND: The Personnel Coordinator is recommending that the minutes of January 2 , 1990 be expanded to include naming the three finalists for the position of Police Chief. I agree with the suggestion. The minutes are corrected as attached. RECOMMENDED ACTION: 1) Move that the minutes of January 2 , 1990 be expanded to include the names of the finalists for Chief of Police. 2) Move to approve the minutes of January 2 , 1990, as corrected. JSC/tiv Proceedings of the January 2 , 1990 Shakopee City Council Page -7- Vierling as an alternate. Motion carried with Cncl . Sweeney opposed. Vierling/Sweeney moved to accept the resignation from Douglas Wise as City Planner. Motion carried unanimously. Council would like staff to bring back alternatives available for filling the City Planner position. The City Administrator distributed a letter from the Secretary of the Police Civil Service Commission listing the three highest candidates for the position of Police Chief. He explained that if the City Council agrees to interview these candidates, their names will then become public information. According to data practices, the names of all applicants are private, except for the finalists who the Council decides to interview. Vierling/Wampach moved to accept the three names from the Police Civil Service Commission for the Police Chief position and schedule the interview date for January 8, 1990, at 1: 00 p.m. Motion carried unanimously. The three finalists for the position of Police Chief, who will be interviewed by the City Council, are: James Franklin, Director of Public Safety, Maple Plain, MN; James Chaffe, Director of Public Safety, Chanhassen, MN; and Thomas Steininger, Assistant Chief, Austin, MN. Dave Hutton said with the recent reorganization he will be needing an office at the Public Works department. He is estimating the cost to be between $5, 000 and $8, 000. He will bring back quotes and more information to Council. Mayor Laurent adjourned the meeting to Monday, January 8 , 1990, at 1: 00 p.m. Meeting adjourned at 11: 25 p.m. Judith S. Cox City Clerk Carol L. Schultz Recording Secretary i3 eu STATE OF -� i' .' �t,� ] .t; [ [rte C OO �'Ga 4/0 i DEPARTMENT OF NATURAL RESOURCES1990 TA 296-2553 1200 Warner Rd. , St. Paul, MN 55106 PHONE NO. FILE NO. December 14, 1989 Mr. Dennis Kraft City Administrator 129 East First Avenue Shakopee, Minnesota 55379-1376 Dear Mr. Kraft: The Department of Natural Resources (DNR) has been working very closely with Mr. Sweeney for several years to gain access through his property for the purpose of constructing the Minnesota Valley Trail. We have recently come to an agreement with Mr. Sweeney concerning this access. The DNR has completed the appraisal process and a purchase price has been agreed to. We anticipate that an option for Mr. Sweeney's property should be completed by February 1, 1990, and that trail construction will start by July 1, 1990. Please call me if you have any questions. Sincerely yours, J-€?/C ‘ Steve Rose Minnesota Valley Trail Specialist cc: John Winter, Regional Park Manager Barry Stock SR313:1k Recommended Action: Move to receive & file the correspondence dated Dec. 14 , 1989 from Steve Rose, Mn DNR, regarding the progress on obtaining an easement across the Sweeney property for the Minnesota Valley Trail. AN EQUAL OPPORTUNITY EMPLOYER 3b THE STANS FOUNDATION 350 WEST COLORADO BOULEVARD SUITE 315 PASADENA,CALIFORNIA 91105 January 2 , 1990 Mr . Dennis R. Kraft City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379-1376 Dear Mr . Kraft : I have received your letter- of December 14th , informing me that the City Council has concluded that it cannot accept my offer at this time . Naturally , I am disappointed . I do , however , understand the City' s tax predicament , which I hope is temporary . Over the next several months , my family and I will be considering a number of alternatives to the plan I presented , both from the standpoint of the City and of this Foundation. If and when we decide that a feasible course of action may possibly be develop- ed , we will renew the discussion. In the meantime we will consider any suggestions that you or others may offer on behalf of the City . Sincerely , )11tv1-", lir Maurice H. Stans Chairman P . S . In the meantime , we are going ahead with the work of restoring the interior of the Stans House to its original status in 1908 . / Rep. Becky Kelso Minnesota District 36A . 'sj‘W41 House of Scott, Carver Counties ti<- _ - Representatives Robert Vanasek,Speaker COMMITTEES:EDUCATION, EDUCATION FINANCE DIVISION; TRANSPORTATION;HEALTH AND HUMAN SERVICES January 2, 1990 Mayor Gary Laurent 2415 Lakeview Drive Shakopee, MN 5537 Dear auren I thought it might be ice to begin the new year with a piece of good news. I am enclosing a memo from Jerry Silkey with the Department of Revenue describing the rationale for determining that 1989 should, in fact, be the base for determining the Homestead and Agricultural Credit Aid (HACA) for the Shakopee school district. Beginning in 1990, the homestead and ag credit will be calculated differently and 1989 will be the year from which all future adjustments will be determined. The change in these credits is the result of an effort to direct a higher degree of tax relief to areas where the tax burden is the greatest. Because 1989 was a year when Shakopee taxes were very high, it is an advantageous year from which to calculate our level of state property tax relief. Since '89 will be the base year it is an advantage that will continue through future years. For once, I believe that Shakopee was in the right place at the right time. I am also enclosing an excellent description (and a readable one) of the 1989 tax bill . I truly believe that bill contains some "real " reform measures. Most importantly it begins the process of state support for mandated programs, and property tax support for property-related services that are determined by local demand. The long range goal is mandate reduction and reduced property tax reliance for K-12 education, human services, and court services. This will be accompanied by almost total self-determination for cities and townships. Best wishes for a happy and prosperous new year. Since -ly, Becky Kels• State Re. esentative Enclosures 151 South Shannon Drive,Shakopee,Minnesota 55379 (612)445-6658 State Office Building,St. Paul,Minnesota 55155 (612)296-1072 House Fax(612)296-1563 s = SF 00006 0514,8G) DEPARTMENT : Revenue STATE OF MINNESOTA Office Memorandum DATE : November 29, 1989 TO : HACA FILE FROM : JERRY SILKEY,Assistant Director i, Local Government Services Division ' PHONE : 296-0256 SUBJECT : SHAKOPEE SCHOOL DISTRICT 720 ADJUSTMENT The 1989 Special Session-tax law contains a provision(article 3,section 15)whereby the payable 1989 tax data used to calculate HACA for school districts 720 and 792 are to be adjusted for auditor errors. For Shakopee School District 720, the adjustment relates to fiscal disparity contribution errors made in the taxes payable years 1986, 1987 and 1988. No fiscal disparity contribution is required from HRA and municipal industrial development tax incre- ment districts established before August 1, 1979. As a result of this contribution exemption, the total commercial-industrial value shown in the assessment abstract should be greater than the total commer- cial-industrial value shown in the fiscal disparity tables. The City of Shakopee has HRA tax increment districts which were established before August 1, 1979. Attached is a table showing City of Shakopee fiscal disparity values for taxes payable 1985 - 1990. The valuation data for payable 19F5 show an assessed value exemption of $7,017,553 ($51,081,056 vs. $44,063,503). The data for payable 1986 - 1988 do not show any valuation exemption. The assessment abstract values and the fiscal disparity values are identical. As a result, excess contributions were made from Shakopee for these years. The valuation data for payable 1989 and 1990 show an assessed value exemption of $19,829,501 ($84,941,119 vs. $65,111,618) for 1989 and a tax capacity exemption of $2,385,377 ($10,583,494 vs. $8,198,117) for 1990.The 1989 data do not reflect any adjustment for the excess contributions made in the 3 previous years.The 1990 data do reflect an adjustment for prior year excess contributions. The data on the attached table indicate that the correct contribution value was used for 1989. The data properly exclude the tax increment value and do not reflect any adjustments for prior year errors. Therefore, no adjustment needs to be made to Shakopee's valuation data used in calculating HACA. The excess contributions for 1986 - 1988 did affect school aid/levy determinations. The 1987 adjusted gross tax capacity used to determine School District 720's payable 1989 levy limitation was corrected for the excess contribution problem.The payable 1989 levy limitation was based on the correct contribution value. The only excess contribution impact on its payable 1989 levy was a prior year levy increase adjustment of$131,550.This amount is to be deducted from Shakopee School District 720's payable 1989 levy for the purpose of determining its HACA. Attach. cc: Karen Baker M.J. Hedstrom Tom Melcher Keith Carlson Tom Hennen Shakopee Fiscal Disparity Values Taxes Payable 1985 - 1990 Fiscal Disparity Table V And Supplemental Table V Taxes Assessment Before After Payable Abstract Adjustments* Adjustments* Increase ** Contribution 1985 $51,081,056 $44,063,503 $43,996,156 $37,703,055 $15,081,222 1986 50,931,534 50,931,534 50,406,835 44,113,734 17,645,494 1987 60,179,170 60,179,170 58,288,906 51,995,805 20,798,322 1988 69,852,531 69,852,531 69,820,592 63,527,491 25,410,996 1989 84,941,119 65,111,618 65,358,481 59,065,380 23,626,152*** 1990 10,583,494 8,198,117 4,584,374**** 3,816,616 1,526,646 Note: Data for 1985 - 1989 are assessed values. The 1990 data are tax capacities. * Adjustments for omitted properties, court ordered decreases and abatements. ** Increase over 1971 base year assessed value of$6,293,101 for taxes payable through 1989. The 1971 base year value was converted to a tax capacity value of$767,758 ($6,293,101 x 12.2%) for taxes payable 1990. *** This was converted to a tax capacity of$2,882,391 ($23,626,152 x 12.2%) **** This reflects a total decrease adjustment of$3,613,743 ($29,620,844 assessed value) for the excess contributions made for taxes payable 1986 ($855,875), 1987 ($995,080) and 1988 ($1,762,788). The excess contribution resulted from the pre 1979 tax increment districts in Shakopee not being excluded from the contribution determination. JFS/glh r 11 h c."NT 01 - January 2, 1990 TO: SHAKOPEE CITY COUNCIL FROM: John Roepke Due to ill health, I wish to resign as a member of the Shakopee Police Commission effective immediately. Thank you for giving me the opportunity to serve on this commission. SIGNED: , �I d1I_ J� Roepke RECOMMENDED ACTION: Move to accept the resignation of John Roepke from the Police Civil Service Commission, with regrets . ONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: City Delegate to AMM DATE: January 12 , 1990 INTRODUCTION & BACKGROUND: The City has received a bill from the Association of Metropolitan Municipalities (AMM) for the annual membership fee. In addition the AMM is asking that the City designate a delegate and alternate delegate to the AMM. The 1989 delegate was Councilwoman Gloria Vierling and the alternate was Dennis R. Kraft. Mayor Laurent would be interested in being appointed as the deligate and Councilwoman Vierling is willing to serve as the alternate as long as she can continue to serve on the board. The League was called and she can continue to serve on the board if she is appointed as alternate delegate to the Association. RECOMMENDED ACTION: 1. Move to designate Gary Laurent as the City delegate to the Association of Metropolitan Municipalities and Gloria Vierling as the alternate delegate. 2 . Move to approve the 1990 annual dues to the Association of Metropolitan Municipalities in the amount of $2 , 314 . 00. JSC/tiv \O m,.. CONSN'T D/ iidiv:_, ..,„: , ..., A‘ y 4..:-T4i-. as ociation of Board of Directors metropolitan President municipalities Waller R.Feral RobblaWal. Vice President Larye.tt«r December 29, 1989 Goldin Valley Past President Mr. Dennis Kraft Gary W Bastian City Administrator Maplewood 129 E. 1st. Ave. Directors Shakopee, MN. 55379 Kann Anderson Minnetonka Dear Dennis: Bonnie Wash St.Paul It is my privilege as President of the Association of Metropolitan BM Barnhart Municipalities (AMM) to write this letter to transmit your 1990 hunn..paa Dues Statement. This is the AMM's 16th. year of service to metro Mark area cities and I am proud of its record of success and Orono accomplishments over this period of time. David Childs We must remain alert, however, in our efforts to maintain and New Brighton enhance the ability of metro cities to satisfy the needs of our Edwardn2Pahlet constituents in the most effective and responsive manner. The Fridley AMM is a leading force in lobbying to preserve local control and Kevin Fruell decision making and must remain an effective advocate in Cottage Grove representing the legitimate interests of the Metropolitan Area Carol Johnson Cities and their taxpayers in the halls of the Capitol. The AMM Minneapolis is also a vehicle for sharing the costs of providing necessary information and services which would be too expensive on an SharonKIumpp individual city basis. Oakdale Robert C.Long We look forward to working with you and your Mayor and Et°a"l Councilmembers during 1990 as we seek common goals. Your Gerald Marshall participation and financial commitment are necessary if we are Brooklyn Park to succeed. Together the AMM works! Bernie Piroz Burnsville Sincerely, Donald Rameted , !� /// , �, Maple Grow 4. i ..�G Craig Rapp Walt Fehst, AMM President Brooklyn Park Robbinsdale City Manager Tom Spies Bloomington Gloria Viertlng Shakopee Executive Director Vern Peterson 183 university avenue east. st. paul. minnesota 55101 (612) 227-4008 f ' / MEMO TO: Dennis R. Kraft, HRA Executive Director FROM: Barry A. Stock Assistant City Administrator RE: FMG Tax Increment Project Public Hearing - Resolution No. 3177 DATE: January 9, 1990 INTRODUCTION: A City Council public hearing has been scheduled for 7 : 00 P.M. on January 16, 1990 to hear comments from the public on the following matters: 1. The amendment of the Redevelopment Plan for Minnesota Valley River Redevelopment Project #1. 2 . The establishment of Tax Increment District #9 . 3 . The adoption of a tax increment financing plan for the proposed Tax Increment Financing District. BACKGROUND: On December 5, 1989 the Shakopee Housing and Redevelopment Authority approved Resolution No. 89-6 requesting City Council to approve a modification to the redevelopment plan for the Minnesota River Valley Housing and Redevelopment Project #1 to facilitate the construction of the FMG/Tsumura project and to establish a new tax increment financing district in the project area to be designated as Tax Increment Financing District #9 and to adopt a tax increment financing plan relating thereto. On December 5, 1989 the Shakopee City Council moved to set a public hearing for January 16, 1990 to solicit comments from Shakopee residents regarding the aforementioned actions requested by the Shakopee HRA. On January 4 , 1990 the Shakopee Planning Commission moved to inform the Shakopee City Council and Shakopee HRA that the findings of the Planning Commission revealed that the FMG Tax Increment Project was in conformance with the City' s Comprehensive Plan. On January 2 , 1990 the Scott County Board approved Resolution No. 9003 outlining the County' s position on the proposed project. (See attachment #1) In summary Scott County found the project to be consistent with their policy regarding the use of tax increment financing. On January 8, 1990 the Shakopee School Board also found the FMG Tax Increment Project to be consistent with their policy regarding the use of tax increment financing. i -/ SUMMARY: The FMG tax increment project will provide five years of tax increment financing assistance to the developer. Fiscal Disparities will be paid for out of the project. The City will not have to sell bonds for this project since it is being pursued as a pay as you go project. In other words, tax increment proceeds will not be distributed to the developer until such time that property taxes are received. The proposed project will also provide a six year of tax increment assistance to the developer if costs to mitigate potential contamination on the site exceed those costs specified in the Indemnification Agreement between the buyer and the seller of the property ($500, 000. 00) . Based on the information herein and assuming no adverse comments from the public, it would be appropriate for the City Council to consider approval of Resolution No. 3177 at this time. The Resolution and Tax Increment Financing Plan have been attached for Council ' s review and consideration. ALTERNATIVES: 1. Offer Resolution No. 3177, a resolution approving modification of Redevelopment Plan for Minnesota River Valley Redevelopment Project #1, establishing Tax Increment Financing District #9 located within Redevelopment Project #1, and approving and adopting a tax increment financing plan related thereto. 2 . Do not approve Resolution No. 3177 . 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Offer Resolution No. 3177, a resolution approving modification of Redevelopment Plan for Minnesota River Valley Redevelopment Project #1, establishing Tax Increment Financing District #9 located within Redevelopment Project #1, and approving and adopting a tax increment financing plan related thereto and move its adoption. Attachment #1 SCOTT COUNTY OFFICE OF THE ADMINISTRATOR COURTHOUSE 110 I let 428 S. HOLMES ST. SHAKOPEE, MN 55379-1382 (612) 937-6100 JOSEPH F.RIES Administrator CLIFFORD G.McCANN Deputy Administrator BARBARA NESS Executive Asst. January 2, 1990 Mr. Dennis Kraft City Manager City of Shakopee 129 East First Street Shakopee, MN 55379 RE: Proposed Modification of the Redevelopment Plan for Minnesota River Valley Redevelopment Project No. 1, the Establishment of Tax Increment Financing District No. 9 in the Project Area, and the Adoption of a Tax Increment Financing Plan Therefore. Dear Dennis: At the Regular Session of the Scott County Board on January 2, 1990, Resolution Number 90003 regarding the above was passed unanimously. Please let me know if you have any questions. Sincerely, .oseph F. Ries County Administrator JFR:jm Enclosure An Equal Opportunity Employer BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Page 1 of 3 Date January 2, 1990 Resolution No. 90003 Motion by Commissioner Mertz Seconded by Commissioner Koniarsk]. RESOLUTION 90003; COMMENTING ON THE PROPOSED MODIFICATION OF THE REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY RE- DEVELOPMENT PROJECT NO. 1, THE ESTABLISHMENT OF TAX INCRE- MENT FINANCING DISTRICT NO. 9 IN THE PROJECT AREA, AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFORE. WHEREAS, a Proposed Modification of the Redevelopment Plan for Minnesota Valley Redevelopment Project No. 1, the Establishment of Tax Increment Financing District No. 9 in the Project Area, and the Adoption of a Tax Increment Financing Plan Therefore (the Proposal), was filed with the Scott County Board of Commissioners on December 15, 1989; and WHEREAS, the Scott County Board 'of Commissioners has adopted Resolution No. 88116; Establishing the Scott County Policy and Procedures Regarding Tax Increment Financing; and WHEREAS, the Shakopee City Council has set January 16, 1990 as the date for the public hearing regarding the Proposal at which hearing comments or questions relating to the Proposal will be received; and WHEREAS, the Scott County Tax Increment Financing Review Team (the Team) met with City of Shakopee representatives regarding the Proposal on December 20, 1989. WHEREAS, the responsiveness and thoroughness of the presentation by the City of Shakopee representatives addressed all of the issues contained in the Scott County TIF Policy and Procedures as well as the questions of the Team; and WHEREAS, the assistance and cooperation of the City of Shakopee in expediting this TIF review allows the County Board to make its comments available for the public hearing. NOW THEREFORE BE IT RESOLVED, that upon the recommendations of the Scott County Tax Increment Financing Review Team (the Team), the Board of Commissioners in and for the County of Scott, Minnesota goes on record with the following comments regarding the Proposal: t � BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Page 2 of 3 Date January 2, 1990 Resolution No. 90003 Motion by Commissioner Mertz Seconded by Commissioner Koniarski 1. That the information presented by the City of Shakopee representatives at the meeting with the Team on December 20, 1989 addressed all of the issues contained in Scott County Resolution No. 88116. 2. That the Proposal stimulates further employment opportunities within the City of Shakopee with the potential for an increase in employment opportunities within the forseeable future. 3. That the Proposal provides that the fiscal disparities contribution associated with the Proposal will be borne by the 'district which is the' subject of the Proposal. 4. That it is not anticipated that Tax Increment Bonds will be issued to finance this Proposal and that the project is a pay as you go project. Tax increment proceeds are distributed to the developer only as taxes are received from the project. 5. That, based upon the estimated market value of the property within the district remaining constant for the last five years and the lack of reasonable foreseeable development with respect to said property, there is no apparent opportunity costs associated with the Proposal. 6. That given that this Proposal involves industrial development moving into a planned, industrial park with an infrastructure of services in place for this type of development, the proposal serves the planning interests of the County and of the City, and foresees no county highway related improvements required for this project. 7. That, given the present financial prospects of the beneficiary of the Proposal, the opportunity for significantly increased property tax revenues makes for a good the return on investment associated with the Proposal. 8. That, given that the beneficiary of the Proposal is a manufacturing concern, the opportunity for multiplier effects throughout the local economy is greater than that associated with retail operations. BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Page 3of 3 Date January 2, 1990 Resolution No. 90003 Motion by Commissioner Mertz Seconded by Commissioner Koniarski t 9. That, based upon the presentation of the City of Shakopee and with the understanding that the district will have a duration of a maximum of six (6) years and thereafter be dissolved, the full estimated market value will be available as a tax revenue source within six (6) or fewer years. The Project will be constructed in phases, and will be assessed at full estimated market value as of 1/2/92. 10. That, although the City of Shakopee has more than ten (10) percent of its tax capacity subject to TIF, based upon the foregoing information and the presentation of the City of Shakopee, the Proposal represents a demonstrably unique opportunity as required by Scott County Resolution No. 88116. BE IT FURTHER RESOLVED, that given the favorable consideration by the Shakopee City Council regarding the concerns as to the limitation on the duration and the method of financing of the district, the Scott County Board of Commissioners goes on record in support of the Proposal. BE IT FINALLY RESOLVED, that the County Administrator is directed to forthwith convey this Resolution to the Shakopee City Council through its City Administrator for placement into the record of the Public Hearing held pursuant to Minn. Stat. Sec. 273.74, Subd. 2 on January 2, 1990. YES NO Koniarski X Koniarski Bohnsadc X Bohnsad< Mertz X Mertz Stromwall X Stromwall Mackie X Mackie t Shakopee Public Schools Independent School District No. 720 District Office Joan Lynch,Chair 505 S. Holmes Street James Sorensen,Vice Chair Shakopee, Minnesota 55379 Suzanne Van Hout,Clerk Janet Wendt,Treasurer (612)445-4884 Jane Carlson,Director James O'Brien,Director Gayden F.Carruth,Ph.D.,Superintendent of Schools Steven John Dir9 Ronald E.Ward,Director of Administrative Services January 9, �y Robert Martin,Director of Business Services Mr. Dennis R. Kraft City Administrator 129 1st Avenue East Shakopee, Minnesota 55379 RE: Review and Comment on Tax Increment Financing Plan for Tax Increment District No. 9. Dear Mr. Kraft: On January 8, 1990, the School Board of Independent School District No. 720 reviewed the above-referenced Tax Increment Finance (TIF) Plan. As a result of that review, I have been directed by the Board to submit comments for the City Council 's consideration at their January 16, 1990, Public Hearing. The School District is encouraging the Council ' s consideration of the establishment of this TIF District. The Board identified the following areas as strengths of the project: a. Expansion and enhancement of the tax base for our common jurisdictions. b. Payment of the fiscal disparities contribution by the TIF project rather than the tax payers of the City as a whole. c. The size of the employment base provided by the project. The Board is also reaffirming their commitment for City and School District staff to continue to work cooperatively and to communicate regularly so that tax base issues for the school district can be taken into consideration in our financial planning process. Thank you for your being present at our meeting on January 8 to respond to the Board's questions. Si cerely, ,/ ?US acciu,14 Gayde F. Carruth Superintendent of Schools GFC:cb cc: Mr. Joe Ries, County Administrator A Tobacco-Free School District An Equal Opportunity Employer 11 4 RESOLUTION NO. 3177 RESOLUTION APPROVING MODIFICATION OF REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY REDEVELOPMENT PROJECT NO. 1, ESTABLISHING TAX INCREMENT FINANCING DISTRICT NO. 9 LOCATED WITHIN REDEVELOPMENT PROJECT NO. 1, AND APPROVING AND ADOPTING A TAX INCREMENT FINANCING PLAN RELATING THERETO. WHEREAS, the City has established its Minnesota River Valley Development District No. 1 (the "Project" ) in and for the City and approved a Redevelopment Plan therefor (the "Redevelopment Plan" ) , pursuant to and in accordance with Minnesota Statutes, Sections 469 . 027 to 469 .029, inclusive, as amended; and WHEREAS, the City ' s Housing and Redevelopment Authority has, by resolution, approved and requested the City Council to make certain modifications in the Redevelopment Plan and to establish a new tax increment financing district in the Project area and adopt a tax increment financing plan therefor, all describing certain actions to be taken by the Authority in aid of the Project; and WHEREAS, the City now proposes to modify the Redevelopment Plan, to establish its Tax Increment Financing District No. 9 (the "Financing District" ) in the Project area, and to adopt a tax increment financing plan therefor (the "Financing Plan" ) , pursuant to and in accordance with Minnesota Statutes, Sections 469 . 027 to 469 . 029 and 469 . 174 to 469 . 179 , inclusive, as amended, as requested by the Authority; and WHEREAS, the proposed modification to the Redevelopment Plan has been submitted to the City' s Planning Commission for review and comment as to whether the proposed modification is consistent with the City' s Comprehensive Plan, pursuant to Minnesota Statutes, Section 469 . 027 ; and the Planning Commission has, by resolution, determined the proposed modification to be consistent with the City ' s Comprehensive Plan; and WHEREAS, the City has provided an opportunity for the members of the County Board of Commissioners of Scott County and the members of the school board of the school district in which the Financing District is located to meet with representatives of the City; and WHEREAS, the City has presented to the members of the County Board of Commissioners of Scott County and the members of the school board of the school district in which the Financ: ng District is located the City' s estimate of the fiscal and economic implications of the establishment of the Financing District thirty ( 30) days prior to January 16th, 1990, and the members of the County Board and the school board were given an opportunity to present their comments at the public hearing held on the date hereof; and WHEREAS, the City Council of the City (the "Council" ) , on the date hereof, held a public hearing regarding the modification of the Redevelopment Plan, the establishment of the Financing District, and the approval and adoption of the Financing Plan, notice of which was published in a newspaper of general circulation in the City not less than ten (10) nor more than thirty ( 30) days prior to the date hereof; and WHEREAS, the City has performed all actions required by law to be performed prior to the modification of the Redevelopment Plan, the establishment of the Financing District, and the approval and adoption of the Financing Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: 1. On the basis of investigations and studies carried out by City staff and consultants of the information presented to the Council at meetings regarding the modification of the Redevelopment Plan, the establishment of the Financing District, and the adoption of the Financing Plan, and of the information presented at the public hearing and at other Council meetings regarding the foregoing, the Council hereby finds and determines that : (a) the proposed modifications to the Redevelopment Plan are consistent with the City' s Comprehensive Plan and should be adopted; (b) the establishment of the Financing District within the Project area and the adoption of the Financing Plan are necessary and in the public interest and to the benefit of the health, safety and welfare of the City and its residents; (c ) the Tax Increment District is an economic development district, as defined in Minnesota Statutes, Section 469 . 174 , Subdivision 12 ; lT (d) the redevelopment in the Project area proposed to be assisted, as described in the Financing Plan, is not reasonably expected to occur within the foreseeable future through private investment and, therefore, the use of tax increment financing for assistance as described in the Financing Plan is deemed necessary; (e) the Financing Plan conforms to the general plan for the development of the City as a whole; and (f) the Financing Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the redevelopment of the Project area by private enterprise. 2 . The proposed modifications to the Redevelopment Plan are hereby approved. 3 . The Financing District is hereby established, and the Financing Plan is hereby approved and adopted by the City in substantially the form on file in the office of the City Clerk on this date. 4 . The City Clerk is hereby authorized and directed to file a copy of the Financing Plan with the Minnesota Commissioner of Trade and Economic Development. 5 . The City Clerk is authorized and directed to request the County Auditor of Scott County to certify the original tax capacity value of the real property within the Financing District, as described in the Financing Plan, and to certify in each year hereafter the amount by which the tax capacity value has increased or decreased from the original tax capacity value of such property, and to remit to the Authority each year, commencing on the date indicated in the Financing Plan, that portion of all taxes paid in that year on real property in the Financing District which the captured tax capacity value bears to the then current tax capacity value, all pursuant to Minnesota Statutes, Section 469 . 177 . 6 . The City Clerk, together with the City' s financial advisor, legal counsel, bond counsel, and other consultants, is authorized and directed to proceed with the implementation of the Redevelopment Plan and the Financing Plan and, for this purpose, to negotiate, draft, prepare and present to this Council, for its consideration, all resolutions, documents and contracts necessary for this purpose. Pi'' Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney THIRD DRAFT December 27, 1989 By SPRINGSTED Incorporated SECTION X TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT DISTRICT NO. 9 (FMG, an Operating Division of Tsumura International, Inc.) Subsection 10.1. Statement of Objectives. See Section I, Subsection 1.4 of the Modified Housing and Redevelopment Plan. Subsection 10.2. Modified Housing and Redevelopment Plan. See Section I, Subsection 1.2 through 1.4 of the Modified Housing and Redevelopment Plan. Tax Increment District No. 9 is an approximately 30-acre site located in Canterbury Industrial Park. Subsection 10.3. Parcels to be Included in Tax Increment District No. 9. A map showing the boundaries of Tax Increment District No. 9 is attached to this =:nancing Plan as Exhibit X-A, and the parcels constituting said District are legally described in the attached Exhibit X-B. Subsection 10.4. Designation of Tax Increment District No. 9 as an Economic District. Pursuant to Minnesota Statutes, Section 469.174, Subdivision (12), Tax Increment District No. 9 qualifies as an "economic district." Development within Tax Increment District No. 9 will result in approximately 350 new full-time jobs and 150 part-time jobs within the City and will enhance the tax base of the municipality by increasing the estimated market of the area described in Exhibit X-B. The estimated market value of the area described in Exhibit X-B has remained unchanged over the past five years and as a result of the creation of Tax Increment District No. 9, the estimated market value is expected to increase from $18,000 to $7,090,000. Subsection 10.5. Parcels in Acquisition. The Authority may acquire and reconvey any or all of the parcels of property located within Tax Increment District No. 9 and in particular the Authority intends to acquire the real property described in Exhibit X-B. Subsection 10.6. Requirement for Agreements. Pursuant to Minnesota Statutes, Section 469.176, Subdivision (5), no more than 25 percent by acreage of the property to be acquired by the Authority in the District shall be owned by the Authority as a result of acquisition with the proceeds of bonds issued pursuant to Section 469.178 without the Authority having, prior to acquisition of in excess of 25 percent of the acreage, concluded an agreement for the redevelopment of the property acquired and which provides recourse for the Authority should the Project not be completed. 10 - 1 7j\l As of the date of adoption of Tax Increment Financing Plan No. 9, the Authority has not entered into any Development Agreements. Prior to the expenditure of Tax Increment Funds, the Authority expects to enter into a development agreement with FMG, an Operating Division of Tsumura International, Inc. (the "Developer') for the development of land in Tax Increment District No. 9. Subsection 10.7. Assessment Agreements. Pursuant to Minnesota Statutes, Section 469.177, Subdivision (8), the Authority may, upon entering into a redevelopment agreement pursuant to Minnesota Statutes, Section 469.176, Subdivision (5), enter into an agreement in recordable form with the Developer of property within Tax Increment District No. 9 which establishes a minimum market value of the land and completed improvements for the duration of the Tax Increment District. The Assessment Agreement shall be presented to the City Assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land upon which the improvements are to be constructed, and so long as the minimum market value contained in the Assessment Agreement appears, in the judgment of the Assessor, to be a reasonable estimate, the Assessor may certify the minimum market value agreement. The Authority does not anticipate entering into an Assessment Agreement. Subsection 10.8. Specific Development Expected to Occur Within Tax Increment District No. 9; Need for Tax Increment Financing. It is expected that the property within Tax Increment District No. 9 will be developed with an approximately 298,000 square foot complex which will include offices, warehousing, an outlet store and manufacturing facilities for production of fragrance products. Approximately 33% of the Project is expected to be complete by December 31, 1990. The Project is expected to be fully completed by December 31, 1991. The proposed development, in the opinion of the Authority, could not reasonably be expected to occur solely through private investment within the reasonably foreseeable future, and thus the use of tax increment financing to assist the proposed development is necessary. The cost of development of the parcel on which the facility is to be located is greater than that of similar land available in other local jurisdictions and the cost of public improvements adjacent to the site are expected to exceed the amount which could be specially assessed. In addition, the land within Tax Increment Financing District No. 9 was formerly used for gravel mining and extraordinary excavation measures will be required to prepare the site for development. 10 - 2 Subsection 10.9. Estimated Public Costs. The estimated principal amount of Public Costs to be financed from tax increments from Tax Increment District No. 9 is $1,992,396. The Public Costs are generally described as follows: Land Write-Down $ 990,000 Site Grading and Preparation 320,000 Soil Compaction 35,000 Building Permits and Fees 65,000 Public Improvements 236,000 Soil Correction 286,396 Authority Administration 60,000 Total $1,992,396 The Authority has determined that the amount of Public Costs is in conformance with the City's Tax Increment Financing Policy. Furthermore, the Authority has determined that the principal amount of Public Costs to be financed by increment income from Tax Increment District No. 9 will not exceed the sum of six years of increment income based upon the market value of the Project at completion and increment income from partial value of the Project as of January 2, 1991. Although the total principal amount of Public Costs set forth in this section exceeds the sum of six years of full increment income and increment income from partial value of the Project as of January 2, 1991, the reimbursement of Public Costs to the Developer and the City will not exceed the actual sum of increment income described herein. If it is determined that soil correction measures are not required or that the dollars guaranteed by the current property owner toward the cost of soil correction is sufficient, the principal amount of the Public Costs will be reduced to an amount not exceeding five years of increment income based upon the market value of the Project at completion and increment income from partial value of the Project as of January 2, 1991. The Authority will also reimburse $60,000 of administrative costs from tax increment revenues collected in 1992, which are revenues expected to be generated from partial completion of the Project as of January 2, 1991. The Public Costs set forth above are estimates and the amounts allocated to pay any item may be reallocated among any of the other items set forth above. Subsection 10.10. Estimated Amount of Bonded Indebtedness. It is not anticipated that Tax Increment Bonds will be issued and sold publicly to finance any portion of the estimated Public Costs set forth in Section 10 hereof. The Developer will advance the principal sum of $1 ,932,396 to pay the land write down, soil correction and certain other Public Costs 10 - 3 and the City will agree to reimburse the Developer for said principal advance with interest at the rate of 9% per annum. Compounded semi-annually, this is the approximate interest rate the Authority would have expected to receive had municipal bonds been issued publicly. The debt service cash flows are shown in Exhibit X-C. Subsection 10.11. Sources of Revenue. The revenues to be used to pay the Public Costs in the Modified Housing and Redevelopment Plan and Tax Increment District No. 9 are tax increments from Tax Increment District No. 9. A schedule of projected tax increment revenue is shown in Exhibit X-D. Subsection 10.12. Original Tax Capacity Value. Pursuant to Minnesota Statutes, Chapter 275.08, the Original Tax Capacity Value of all taxable property in Tax Increment District No. 9 as most recently certified by the Commissioner of Revenue of the State of Minnesota, being the certification made in 1989 with respect to the tax capacity value of such property as of January 2, 1989, for taxes payable in 1990, is estimated to be $945. The County Auditor will add to the Original Assessed Value for the preceding year multiplied by the average percentage increase in the assessed value of all property included in the District during the five years prior to certification. The estimated market value of the property within Tax Increment District No. 9 has remained constant at $18,000 since 1984. During this time there has been no change in the property tax classification of the property. Therefore, the average percent increase in assessed value during the five-years prior to certification of Tax Increment District No. 9 is zero. Subsection 10.13. Original Tax Capacity Rate. Pursuant to Minnesota Statutes, Chapter 275.08, at the time of certification of the Original Tax Capacity for Tax Increment District No. 9, the County Auditor will certify the Original Tax Capacity Rate that applies to Tax Increment District No. 9. Tax Increment District No. 9 is certified after October 10, 1989, and therefore, the Original Tax Capacity Rate is the sum of all the tax capacity rates that apply to the properties in Tax Increment Financing District No. 9 for taxes payable in 1990. Pursuant to Minnesota Statutes, Section 469.177, Subdivision (3)(b)(2), "the County Auditor shall exclude the retained captured tax capacity of the Authority from the taxable value of the local taxing district in determining local taxing district tax capacity rates. The tax capacity rates so determined are to be extended against the retained captured tax capacity of the 10 - 4 Authority as well as the taxable value of the local taxing districts. The tax generated by the extension of the lesser of (A) the local taxing district tax capacity rates or (B) the Original Tax Capacity Rate to the retained captured tax capacity of the Authority is the tax increment of the Authority." In 1989 voters in Independent School District 720 recalled the District's 19 mill excess operating levy. The 19 mill excess levy is approximately equal to a tax capacity rate of 15.20%. Thus, the 1988/89 total tax capacity rate of 125.366% is expected to drop to approximately 110.000% starting in 1989/90. The 110.000% tax capacity rate will be adjusted by the County to reflect actual tax levies certified for collection in 1990. Taxing Jurisdiction 1989/90 Tax Capacity Rate City of Shakopee 15.008% Scott County 36.093 Independent School District 720 54.753 Special Districts 4.312 Total Tax Capacity Rate 110.166% (rounded to 110.000%) Subsection 10.14. Estimated Captured Tax Capacity Value and Computation of Tax Increment. Each year the County Auditor will measure the amount of increase or decrease in the total tax capacity value of taxable property in Tax Increment District No. 9 to calculate the tax increments payable to the City. In any year in which there is an increase in total tax capacity value in Tax Increment District No. 9 above the Original Tax Capacity Value, tax increments will be payable to the City. In any year in which the total tax capacity value in Tax Increment District No. 9 declines below the Original Tax Capacity Value, no tax capacity value will be captured from Tax Increment District No. 9 and no tax increments will be payable therefrom. The County Auditor shall certify in each year after the date the Original Tax Capacity Values were certified, the amount the Original Tax Capacity Values have increased or decreased as a result of: 1. changes in tax exempt status of property; 2. reductions or enlargements of the geographic boundaries of Tax Increment District No. 9; and 3. changes due to stipulations, adjustments, negotiated or court-ordered abatements. Upon completion of the development expected to occur in Tax Increment District No. 9, the City estimates the tax capacity value of all taxable property in Tax Increment Financing District No. 9 will be approximately $358,754, based on an estimated market value upon 10 - 5 completion of $7,090,000. This value, after subtracting the Original Tax Capacity and fiscal disparities contributions, will produce net tax increments of$286,396. Subsection 10.15. Fiscal Disparities Contribution. Pursuant to Minnesota Statutes, Section 469.177(3)(b), the Authority elects that the fiscal disparities contribution associated with the private development which occurs within Tax Increment District No. 9 will be borne by Tax Increment District No. 9. Subsection 10.16. Duration of Tax Increment District No. 9. The Tax Increment Financing Act allows economic development districts to remain in existence eight years from the date of the receipt, or ten years from approval of the tax increment financing plan, whichever is less. However, it is the determination of the Authority that Tax Increment District No. 9 will remain in existence only until December 1998. Prior to December 31, 1998, the Authority shall take the necessary steps to decertify Tax Increment District No. 9 with the County Auditor. If, as described in Subsection 10.9, it is determined that increment income is not required for the repayment of soil correction costs, Tax Increment District No. 9 will remain in existence only until December, 1997. Subsection 10.17. Estimated Impact on Other Taxing Jurisdictions. Pursuant to Section 469.175, Subdivision (6) of the Tax Increment Act: 1. Assuming that development would occur without the creation of Tax Increment District No. 9, Exhibit X-E shows the estimated impact of Tax Increment District No. 9 on taxing jurisdictions other than the City. 2. Assuming that development would not occur without the creation of Tax Increment District No. 9, the Captured Tax Capacity would be zero and, therefore, there would be no adverse impact on the other taxing jurisdictions during the terms of Tax Increment District No. 9. A positive impact will occur when Tax Increment District No. 9 is decertified and the development in Tax Increment District No. 9 becomes part of the tax base of all affected taxing jurisdictions. 10 - 6 • Subsection 10.18. Modification to Tax Increment District No. 9 and/or Tax Increment Financing Plan. As of January 16, 1990 no modifications to Tax Increment District No. 9 or the Tax Increment Financing Plan therefor were made, said date being the date of original adoption thereof. 10 - 7 ..._...!.rte.-.�.: '�`�ti_._ r «�•_"'�.�=.yew. 1 • . _o-s _ �` « :.� .-- 4+•"..:,: .:'' �. :-..:7 . rtri--' --_" :-�.- EXHIBIT X-A .�.+ �y� -.: .ni"".'.,,._• ♦".t.moi. .11R" 4,4 Ab.M.w.MN~.�...r-„.1::-..-...:4—•..c. ,--- . y y�..c. ,-...._. r..�w -.. . •-w• .f ,`./1.A .► '.www •.. . • /- ._1 --- ter._.-...• .•....r_ y_ __ \-+'•'t •.ti&': "3`r ,... 0., ..y.;:....,-....„..i.....„, 1 ttvt L/RL —_`:. T , �:� .- .:777-,'" .„'✓ "Y .. L4f? ISA*t If ; ,. r I J114 OS ' ' I GMTLRLRY OtT«Iq '• ►O.1 GOY I I LK va�;.[Y rb• �.. .. ,.. . «. _ • - TD ' s. ,. ' ��� s, . �__.-_ , I' _ 1 ,h A ,4 . ? p' 'l_ . NS0 2,i f I .,../I'. 116. 4 ...._. , -- - - - --- - —(7/0-47,- I I .5.41,z I • — IL ! R Y !s N00 E � o .• ..' I \-:, ... - --...?hie ' i I \._ f . k ` milb ccm, • ••••••,. ' `iiOr • ;5 AG g sa�, irI I ). .• -- ---•--1I I wl • k.lu . • . i t 23- • tiaAN I / ...... _...t._. iiII IL. I ,�'„co I. "../ N 4i _`�- ..-.......”—" X-A-1 �L-•:,� =sa�-�� 11.,,,i - EXHIBIT X-B LEGAL DESCRIPTION OF TAX INCREMENT DISTRICT NO. 9 That part of the Northwest Quarter of Section 10, Township 115, Range 22, Scott County, Minnesota described as follows: Commencing at the northeast corner of said Northwest Quarter; thence South 89 degrees 10 minutes 00 seconds West, on an assumed bearing, along the north line of said Northwest Quarter, a distance of 466.21 feet to the west line of Valley Park Drive according to the plat of Valley Park First Addition; thence South 0 degrees 57 minutes 28 seconds East along the west line of Valley Park Drive, a distance of 145.61 feet to the point of beginning of the land to be described; thence continue South 0 degrees 57 minutes 28 seconds East along the west line of Valley Park Drive and its southerly extension, a distance of 1205.00 feet; thence South 89 degrees 02 minutes 32 seconds West, a distance of 1019.00 feet; thence North 0 degrees 57 minutes 28 seconds West, a distance of 1190.66 feet; thence northeasterly, a distance of 238.46 feet along a non-tangential curve concave to the northwest, said curve having a central angle of 24 degrees 12 minutes 33 seconds, a radius of 564.37 feet and a chord bearing of North 72 degrees 16 minutes 10 second East to a point of reverse curve; thence easterly, a distance of 390.91 feet along a reverse curve concave to the south having a central angle of 44 degrees 56 minutes 31 seconds and a radius of 498.37 feet; thence South 74 degrees 53 minutes 36 seconds East tangent to the last described curve, a distance of 269.87 feet; thence easterly, a distance of 156.50 feet along a tangential curve concave to the north having a central angle of 16 degrees 03 minutes 52 seconds and a radius of 558.18 feet to the point of beginning. X-B-2 P ; 1 EXHIBIT X-C City of Shakopee, Minnesota Prepared: 12/27/89 Tax Increment District No. 9 - FMG By SPRINGSTED Incorporated Projected Debt Service Date of Bonds: Interest Rate : 01/01/93 9 . 00% Principal Debt Date Balance Principal Interest Service 02/01/93 1, 347, 222 . 64 50, 764 . 83 10 , 104 . 17 60 , 869 . 00 08/01/93 1, 296, 457 . 81 75, 133 . 96 68 , 064 . 04 143 , 198 . 00 02/01/94 1, 221, 323 . 85 88 , 238 . 43 54 , 959 . 57 143 , 198 . 00 08/01/94 1, 133 , 085 . 42 92 , 209. 16 50, 988 . 84 143 , 198 . 00 02/01/95 1, 040 , 876 . 26 96, 358 . 57 46 , 839 . 43 143 , 198 . 00 08/01/95 944 , 517 . 69 100, 694 . 70 42 , 503 . 30 143 , 198 . 00 02/01/96 843 , 822 . 99 105, 225 . 97 37 , 972 . 03 143 , 198 . 00 08/01/96 738 , 597 . 02 109 , 961. 13 33 , 236 . 87 143 , 198 . 00 02/01/97 628 , 635. 89 114 , 909 . 38 28 , 288 . 62 143 , 198 . 00 08/01/97 513 , 726 . 51 120 , 080 . 31 23 , 117 . 69 143 , 198 . 00 02/01/98 393 , 646. 20 125, 483 .92 17 , 714 . 08 143 , 198 . 00 08/01/98 268 , 162 . 28 131, 130. 70 12 , 067 . 30 143 , 198 . 00 02/01/99 137 , 031. 58 137 , 031. 58 6 , 166 . 42 143 , 198 . 00 Totals 0. 00 1, 347 , 222 . 64 432 , 022 . 36 1, 779 , 245 . 00 X-C-3 I‘A- pp EXHIBIT X-D aD 01 N 0 1e•1 f f 10 • 01 N_ q Cl 0 e. 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BACKGROUND: On November 8 , 1989 the City Council of Shakopee ordered the preparation of the feasibility report for improvements to Lewis Street between 4th Avenue and 10th Avenue and improvements to Sommerville Street form Shakopee Avenue to 10th Avenue by Resolution No. 3140 . The improvements consist of total street reconstruction including utilities. The feasibility report was completed and submitted to City Council on January 2 , 1990 . Subsequently, a public hearing was scheduled for January 16 , 1990 by Resolution No. 3165 . Staff will give a presentation on the feasibility report at the public hearing. At the conclusion of the public hearing, if City Council feels that this project should be constructed , attached is Resolution No . 3176 which orders plans & specifications prepared for the project for Council consideration. There are several important issues that should be discussed and resolved regarding this project. The feasibility report has made a recommendation on all of these issues , but staff would like to bring these to the attention of the City Council ahead of time for consideration. The issues that need to be resolved are as follows: 1 . Should the street be reconstructed as a 44 ' wide street or a 36 ' wide street? Currently the pavement is 44 ' wide as are all of the streets in the original plat of Shakopee. Past City Councils have taken the position that when these 44 ' wide streets are reconstructed they would be built to the same width. The current consultant who is preparing the Comprehensive Plan Update recommends reconstructing all of the 44 ' wide streets to 36 ' wide streets , except for the major collector streets . Staff agrees with those recommendations and the feasibility report recommends reconstructing the street to a 36 ' wide street. 2 . Should sidewalks be added to Lewis Street and Sommerville Street between Shakopee Avenue and 10th Avenue? If so , should they be on both sides of the street or one side? t./-) Currently both Lewis and Sommerville Streets have sidewalks on both sides of the street north of Shakopee Avenue all the way to 4th Avenue . With the high school in the immediate vicinity, there is an extremely large amount of foot traffic in this area . The feasibility report recommends installing sidewalks on the remainder of Lewis Street and Sommerville Street all the way to 10th Avenue on both sides of the street. 3 . Sidewalk reconstruction . The City of Shakopee recently adopted a policy whereby replacement sidewalk would be funded 50% by the property owner and 50% by the City . The City also has a policy that on street reconstructions , 25% of the costs associated with the street, curb & gutter , and sidewalk would be assessed to the abutting property owners. Staff interprets the new sidewalk replacement policy to be for those areas where we would only be doing isolated sidewalk repairs or replacement throughout the City . Staff feels that when the entire sidewalk is replaced as part of a street reconstruction project that the 25% assessment rate would still apply. The feasibility report was prepared on the assumption that all replacement sidewalk would be included in the 25% special assessment. 4 . Watermain . The existing watermain , according to SPUC was constructed in 1908 . Staff feels strongly that this watermain should be replaced as part of the project so that there would not be a need to tear up a new street to fix a watermain break. To date , staff has not received a response from SPUC on whether or not they wish to replace the watermain . On past projects, SPUC has taken the position not to replace watermain that does not have a history of watermain breaks . Staff would like Council support in attempting to convince SPUC of the need to replace the watermain as part of this project . These are the main issues that need to be addressed by the City Council . The feasibility report did make a recommendation on each and every one of them, but staff would like the Council to concur . ALTERNATIVES: Depending on the testimony received at the public hearing , the City council has the following alternatives : 1 . Determine that the improvements should be ordered and adopt Resolution No . 3176 . 2 . Determine that the improvements are not in the best interest of the City and do not Resolution No . 3176 . 3 . Table any action and request additional information from staff. i j) RECOMMENDATION: Staff is recommending that this project be ordered by adopting Resolution No . 3176 . This street has long been identified as one of the worst streets in the City of Shakopee and is in constant need of maintenance. The maintenance involved with this street is far exceeding what is normally required on a street. The special assessments as recommended in the feasibility report are consistent with existing City policies. If the project is ordered , staff is proposing to design this project in-house. ACTION REQUESTED: Offer Resolution No. 3176 , A Resolution Ordering the Improvement and the Preparation of Plans & Specifications for Lewis Street Between 4th Avenue and 10th Avenue and Sommerville Street Between Shakopee Avenue and 10th Avenue, Project No. 1990-5 and move its adoption. The project should be designed and assessed per the recommendations made in the feasibility report. DH/pmp MEM3176 RESOLUTION NO. 3176 A Resolution Ordering An Improvement And The Preparation of Plans And Specifications For Lewis Street Between 4th Avenue and 10th Avenue and Sommerville Street Between Shakopee Avenue and 10th Avenue Project 1990-5 WHEREAS, Resolution No. 3165 , adopted on January 2 , 1990 , fixed a date for Council hearing on the proposed improvement of Lewis Street between 4th Avenue and 10th Avenue and Sommerville Street between Shakopee Avenue and 10th Avenue ; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 16th day of January 1990 , at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . That the improvement is ordered as hereinafter described : Reconstruction of pavement, curb & gutter, sidewalk, storm sewers, sanitary sewers, watermain and other incidentals on Lewis Street between 4th Avenue and 10th Avenue and Sommerville Street between Shakopee Avenue and 10th Avenue 2 . David Hutton, Public Works Director is hereby designated as the engineer for this improvement . He shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota , held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney � 1 FEASIBILITY REPORT FOR IMPROVEMENTS OF LEWIS STREET BETWEEN 4TH AVENUE AND 10TH AVENUE AND SOMMERVILLE STREET BETWEEN SHAKOPEE AVENUE AND 10TH AVENUE IN SECTION 1 AND 12, RANGE 23,TOWNSHIP 115 SHAKOPEE SCOTT COUNTY, MINNESOTA I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. <ZE •a-.4 C2E17(1 - Date .°7P Registration No. 19133. JANUARY 1990 TABLE OF CONTENTS DESCRIPTION PAGE NO. Feasibility Report Introduction 1 Scope 1 Background 1-2 Proposed Improvements 2-3 Estimated Costs 3 Assessment Procedure and Funding 4-5 Summary and Conclusions 5 Appendix 1.7 INTRODUCTION The City Council of Shakopee, Minnesota ordered the preparation of a Feasibility Report for street improvements to Lewis Street between 4th Avenue and 10th Avenue and Sommerville Street between Shakopee Avenue and 10th Avenue by Resolution No . 3140 on November 8 , 1989 . SCOPE This report evaluates the feasibility of reconstructing Lewis Street , between 4th Avenue and 10th Avenue and Sommerville Street, between Shakopee Avenue and 10th Avenue. All existing infrastructure elements ( streets , utilities , etc . ) were evaluated , improvements recommended , cost estimates of the proposed improvements prepared and funding strategies developed by this report. BACKGROUND Lewis Street , between 4th and 8th Avenue , is located in the Original Plat of Shakopee . Lewis Street and Sommerville Streets, south of 8th Avenue were platted as part of the Greenleaf and Overton' s Addition. A small portion of the area is in unpiatted lands. These two streets are some of the oldest in the City of Shakopee . The streets and utilities were constructed in the 1940 ' s and 1950 ' s . Improvements to the street have since been limited to street patching , occasional overlaying and seal coating. The existing pavements are extremely deteriorated to the point where they require far more than normal maintenance. There are many transverse and longitudinal cracks , large areas of patching , severe crown problems and curb and gutter deficiencies . These streets generate numerous citizen complaints on an annual basis . 1 I ' The sanitary sewer , consists of old , clay pipe , with many service connection deficiencies. The watermain is the original cast iron pipe constructed in approximately 1908 . The existing zoning of all abutting properties is R-2 , Urban Residential . PROPOSED IMPROVEMENTS A. Roadway The existing pavement on Lewis and Sommerville Street is 44 feet wide. Curb and gutters are existing on both streets . Currently City of Shakopee Design Standards require that local , residential streets be constructed 36 feet wide. Since most of the streets in the original plat of Shakopee were constructed 44 feet wide , the City Council directed that any street reconstructions would also be 44 feet wide . These wide streets give the impression that all of the streets are collector streets and encourages traffic to use them, rather than narrower, residential streets. Narrower streets obviously cost less to construct , provide for wider boulevards , reduces the amount of stormwater runoff by reducing the amount of impervious area and also reduces maintenance costs and time. The proposed Comprehensive Plan update is recommending that, except for the main collector streets, the remainder of the 44 foot wide streets should be converted to 36 feet wide streets at the time they are reconstructed . This report agrees with those findings and recommends constructing Lewis and Sommerville as 36 foot wide , 7 ton streets with B-618 curb and gutter on both sides. The cost estimate was prepared using a 36 foot wide street. B. Sidewalks Existing sidewalks are located on both sides of Lewis Street and Sommerville Street north of Shakopee Avenue. Between Shakopee Avenue and 10th Avenue there are no sidewalks on either side of the street on both streets. This report recommends replacing any existing sidewalks that are defective. It is anticipated that the majority of the existing sidewalks will need to be replaced . In addition, due to the close proximity of the high school and presence of existing sidewalks , this report recommends installing new sidewalks on both sides of Lewis Street and Sommerville Street between Shakopee Avenue and 10th Avenue . 2 1 C. Sanitary Sewers The existing sanitary sewer is 8 inch and 10 inch clay pipe. It is recommended that all sewers within the project limits be replaced with 8 inch and 10 inch PVC pipe . Additional stubs may be needed in several east-west streets in anticipation of future sewer projects. Any service connections that are defective would be replaced from the main line to the property line. It would be the individual property owner' s responsibility to replace the service line from the property line to the house. Any manholes that are not built to current standards would be reconstructed as part of this project. D. Watermain Discussions are currently being held with Shakopee Public Utilities to determine the scope of watermain work that would be done as part of this project. The final plans will incorporate any watermain replacement work as requested by SPUC. Due to the age of the existing watermain and presence of copper service connections , this report recommends to SPUC that the watermain be replaced as part of the project. No cost estimates were prepared for the watermain portion of this project, since the actual scope of work has not been determined by SPUC. E. Storm Sewers The only storm sewers on Lewis Street within the proposed project limits are at 7th Avenue. Additional catch basins may be needed at 8th Avenue and Lewis in order to improve the drainage in this area. Existing catch basins at Shakopee Avenue and Sommerville and Lewis Streets would be reconstructed . No other storm sewers are anticipated on Lewis Street . There are no storm sewers proposed in the one block section of Sommerville Street that is included in this project. 3 COST ESTIMATE A detailed cost estimate can be found in the Appendix. A summary of the estimated costs are as follows : Street Curb & Gutter, and Sidewalks $295 , 130 .00 Sanitary Sewer 136 ,755 .00 Watermains -0- (SPUC Cost) Storm Sewers 29 ,480 .00 Total Estimated Construction Costs $461 ,365.00 Add 10% Contingency 46 , 135 .00 Subtotal $507 ,500 .00 Add 25% Engr. and Admin. Fees 126 ,900 .00 TOTAL ESTIMATED PROJECT COSTS $634 ,400 .00 This cost estimate is based on a 36 foot wide street. A 44 foot wide street would increase the estimated costs by approximately $20 ,000 .00 . FUNDING SOURCES A. Streets The City Council of Shakopee by Resolution No. 2278 establishes the mechanism to be used for street reconstruction. This policy states that 25% of the reconstruction costs will be assessed to abutting property owners. This would only include streets , curb & gutter and existing sidewalks . B. New Sidewalks It is proposed to assess new sidewalk 100% to the abutting property owners . C. Storm Sewers All storm sewer improvements will be funded by the Storm Sewer Utility Fund . D. Watermain Watermain reconstruction is uncertain at this time . Any proposed watermain improvements would be funded by Shakopee Public Utilities . 4 E /C E. Sanitary Sewer All mainline sanitary sewer improvements would be funded by the Sanitary Sewer Enterprise Fund . F. Service Connections Any water or sewer service connections that are found to be defective and in need of replacing will be assessed directly back to those property owners . SPECIAL ASSESSMENTS It is proposed to special assess 25% of the street reconstruction costs to those properties abutting the project limits based on front footage . A complete assessment roll and assessment calculations can be found in the Appendix . The assessment rate has been estimated at approximately $16 .85 per foot. New sidewalk would be assessed 100% . This assessment has been estimated at approximately $8 .75 per foot. Any water or sewer service connections that are found to be deficient and replaced will be assessed directly back to the benefited property . The sewer and water services are estimated to cost around $10 .00 per foot each. No other portions of the project would be assessed . CONCLUSIONS Lewis Street between 4th Avenue and 10th Avenue and Sommerville Street between Shakopee Avenue and 10th Avenue are extremely deteriorated and in need of reconstruction . The pavement is beyond any further preservation and requires higher than normal maintenance costs. The sanitary sewer and watermain are the original systems and should be replaced . Sidewalks should be extended the rest of the way to 10th Avenue . Property owners would be assessed for 25% of the street costs . All other costs would be funded by the City . This report concludes that the reconstruction of those portions of Lewis Street and Sommerville Street is feasible and recommends the improvements as stated in this report. 5 APPENDIX Page No. Project Location Hap 1 Existing Sanitary Sewer 2 Existing Storm Sewer 3 Existing Watermain 4 Sidewalk Location Map 5 Preliminary Cost Estimate 6-8 Assessment Calculations 9 Assessment Area Map 10 Assessment Roll 11-17 Yom, i ; I . w•' =-►.... - L \\ .`. I . -•�— `. ! .aA�' \ 1 iins.- . 11 _ ;Ilia I. + u11 � � • I /� j -.-... y � ^ • L ...,...::::./ I v.i. „,#,., , .... , 7.,...;•,, i____.,_ ,,,.• ., . .. ..,„. .÷;_,__._ • • . • . 0.. .ii.i ......._....e.,-„,.---;---÷ ' ii - t. - ,,,ems s;n 1t wri s. L \\\.„ , . . r_., ,-.-._.z.,.„.:,.,.._.-.-. , , ._ ,- . 0 ` � I,`'. ._ :1.. yam' L ......, ' ' i .�� -•--.. . , • (— ______ • • /,; , ,...!! ....„.., _ __,__:_____,,J.„.._........y_____r„>._T.___-.••......•.,......:•.e.•,o:•: ____._.___.:_._.:2-_>A,.7"...7.7. 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Is.'11 i , '; HI rl ill i •- L _ Cl) 1 1 1 ; '1:.., 1 i , :::i 1 1 '' '..: - ! t: 1 t) __—, I_ __ — 1 . `I1II,ii. iI •1••7_I ' _ , _ - r6 _ 41Iliri . . 1 J E _ _ • s.Is ) t I -1 ' i I • L - 1 --L---\ _ 1 1 r- ri:1 i P GN t 1_2_ ._::•.--L-v)1 • --- L____4„..: :le — sN0HI ;Cr t - Li)' — ---te _ _TT-- 't 1 I 5 _ ----, -bv, ' 1 PRELIMINARY COST ESTIMATE - 36 FOOT WIDE STREET LEWIS STREET 4TH AVENUE TO 10TH AVENUE SOMMERVILLE STREET SHAKOPEE AVENUE TO 10TH AVENUE ROADWAY ITEM QUANTITY UNITS UNIT AMOUNT PRICE 1 Clearing 21 EA. 140 .00 $2 ,940 .00 2 Grubbing 21 EA. 80 .00 $1 ,680 .00 3 Remove Pipe Culvert 200 L.F. 6 .20 $1 ,2140 .00 14 Remove Curb & Gutter 6000 L.F. 1 .75 $10 ,500 .00 5 Remove Sidewalk 21500 S.F. 0 .50 $10 ,750 .00 6 Remove Pavement 16500 S.Y. 1 .20 $19 ,800 .00 7 Remove Conc. Driveway 4750 S.F. 1 .10 $5 ,225 .00 8 Remove Catch Basin 5 EA. 310 .00 $1 ,550 .00 9 Remove Manhole 8 EA. 330 .00 $2 ,640 .00 10 Common Excavation 5000 C.Y. 3 .30 $16 ,500 .00 11 Aggregate Base Class 5 6300 TON 6 .00 $37 ,800 .00 ( 100% Crushed ) 12 Base Course (2" ) 1520 TON 16 .30 $24 ,776 .00 13 Wearing Course 1520 TON 18 .50 $28 , 120 .00 Mixture 2" 14 Bituminous Mixture 250 TON 42 .00 $10 ,500 .00 For Patching 15 Concrete Curb & Gutter 6500 L.F. 4 .20 $27 ,300 .00 Design B-618 16 4" Concrete Walk 29500 S.F. 1 .30 $38 ,350 .00 17 6" Concrete Driveway 8300 S.F. 2 .08 $17 ,264 .00 Pavement 18 8" Concrete Driveway 1300 S.F. 2 .73 $3 ,549 .00 Pavement 19 Sodding 13000 S.Y. 2 .00 $26 ,000 .00 6 /+1 ITEM QUANTITY UNITS UNIT AMOUNT PRICE 20 Furnish & Plant Shade 24 EA. 225 .00 $5 ,400 .00 Trees Sugar Maple 1 1/2" Dia. 21 Retaining Wall 200 S.F. 10 .50 $2 , 100 .00 22 Relocate Exist. 6 EA. 190 .00 $1 , 140 .00 Tree (Max "C" ) TOTAL STREET $295 , 124 .00 SANITARY SEWER 1 4" Pipe Sewer , Extra 1140 L.F. 9 .50 $10 ,830 .00 Heavy Cast Iron 2 6" Pipe Sewer , Extra 1230 L.F. 11 .50 $14 , 145 .00 Heavy Cast Iron 3 Install 4" Outlet Wye 28 EA. 80 .00 $2 ,240 .00 4 Install 6" Outlet Wye 30 EA. 105 .00 $3 , 150 .00 5 Install Conn. to Exist 59 EA. 90 .00 $5 ,310 .00 Serv . Line(4" or 6" ) 6 8" Pipe Sewer , 0-8 50 L.F . 22 .00 $1 , 100 .00 7 8" Pipe Sewer , 8-10 1400 L.F. 25 .00 $35 ,000 .00 8 8" Pipe Sewer , 10-12 1200 L.F. 26 .00 $31 ,200 .00 9 10" Pipe Sewer , 8-10 120 L.F. 25 .00 $3 ,000 .00 10 10" Pipe Sewer , 10-12 600 L.F. 27 .00 $16 ,200 .00 11 Const. Manhole, 10 EA. 1100 .00 $11 ,000 .00 Shakopee Standard 12 Const. Addtl . 26 L.F. 80 .00 $2 ,O80 .00 Depth in Manhole 13 Adjust Frame & 10 EA. 150 .00 $1 ,500 .00 Ring Castings TOTAL SANITARY SEWER $136 ,755 .00 STORM SEWER ITEM QUANTITY UNITS UNIT AMOUNT PRICE 1 12" R . C. Pipe Sewer, 340 L.F . 20 .00 $6 ,800 .00 Class III 2 15" R. C. Pipe Sewer, 60 L.F. 21 .00 $1 ,260.00 Class III 3 18" R. C. Pipe Sewer, 380 L.F. 24.00 $9 , 120 .00 Class III 4 Catch Basin 10 EA. 900 .00 $9 ,000 .00 with Castings 5 Adjust Basin 2 EA. 150 .00 $300 .00 Frame & Ring Castings 6 Std . Manhole 3 EA. 1000 .00 $3 ,000 .00 TOTAL STORM SEWER $29 ,480 .00 ROADWAY $295 , 124 .00 SANITARY SEWER $136 ,755 .00 STORM SEWER $29 ,480 .00 GRAND TOTAL $461 ,359 .00 NOTE : For a 44 foot wide street , the estimated costs would be increased by approximately S20 , 000 . 00 . 8 Y7. l ASSESSMENT CALCULATIONS Total Estimated Construction Costs $461 ,365 .00 Subtract Sanitary Sewer Cost -136 ,755 .00 Subtract Storm Sewer Cost - 29 ,480 .00 Subtract New Sidewalk Cost - 18 ,200 .00 Total Assessable Costs $276 ,900 .00 Add 10% Contingency 27 ,700 .00 Subtotal $304,600 .00 Add 25% Engr. & Admin. Fees 76 , 100 .00 TOTAL ASSESSABLE COSTS $380 ,700.00 25% of Cost is Assessable $380 ,700 .00 x 25% _ $95 , 175 .00 (Total Assessable Costs) Total Frontage = 5 , 468 .50 Feet Assessment Rate = $95 , 175 .00/5 ,468 .50 Ft . _ $17 .40 Per Foot An assessment roll listing each property ownership and estimated assessment for each property follows. New Sidewalk Assessment $1 .75 per S.F. 100% Assessed = $1 .75 per S.F. or $8 .75 Per Front Foot 9 r, 3 1:, : Imo- . - _�� • F- : , j _ ; - t„:.--r *it: l l 1 t 1;-7-=--. 4 ---.- . . - k • i - --i-:-3.\ ' , 1 , ' , -._2....___..i....-_____---------- : ,\ , _ 1 L 1 \:,. i.. 1 , 3 ' 41 7 IV* - N, * , 1_ w J.. • i ' --r.. ---...... Q 5r .y 5S U-1-1-:) 3 G► �. 1inm RM- :HURL ,r .OS 1 1 c CE►'r1 UIt * l'AIVI Ell J , /�� . .. , + 1 ' . 1 Ji �tii iv.E?MER- —; � ,' 1 —` e44-- „„.„ , ....„.., -. .. - CO tCO .ti ; � 1 S-::(4PCHE V 1 11 LU 1 ` S 1\ * g .4,7: 4101 Qmil i love (.0 ii -,,..,, . - i 't) Cii) �: Ilia � IHNS �_ I , 11 ! 111 Qm , It I UJ av ,,,, i 304 0 i ti,a �' t 0- 0 \ i "LE 1:1 •:::•::*:,;•) "Nik 11 1 ' : --, i I LI__ . ; i I i — 11 • CC1 k 4... .1, -* r -I., / • 4 --.- _,___ ____,____!,___, ul I- ,,r7 -- W ---4 - iso ;: �- r 3 Z C! t i i 2 I , ,--- 'i s =a/— .4 L , --HT. ii___ — L_ o Z O/QQI 'E� -7.... i L— ` 3 C--�; . , i•N < , { / ,, i .. /c /' \ AVE i imp IC �/ i H i--` J _ ,..___, 7 -I -=- NIC/P HIGH :x -----" —-..— �.-4,, Lui ! 10 .�1 = ^ //rn ` 1 1' •, •• .esub 1 - ;SESSMENT ROLL LEWIS STREET AND SOMMERVILLE STREET FRONT 1 PID 1 OWNER : LOT/BLK. ; FOOT ; ASSESSMENTS 1 _1 1 ; '-001405-0 ; John & Kriss Radermacher IN 62 ' of 1 & ; 62 1 $1 ,079 .06 1 1425 S. Lewis IN 62 ' of W 40 ' 1 1 ; Shakopee , MN 55379 lof 2 , Blk. 55 1 1 ; Shakopee City 121-001406-0 ; James Hoffman 1S 80 ' of 1 & 1 80 1 $1 ,392 .34 18760 154 St. W. :S 80 ' of W 40 ' Prior Lake , MN 55372 lof 2 , Blk. 55 'Shakopee City 001414-0 Robert & Nancy Boehmer Lot 10 & W 10 ' 142 $2 ,471 .40 407 S. Lewis of 9 , Blk. 55 Shakopee , MN 55379 ; Shakopee City : : 1 , -001418-0 Julius Coller II & Wife ;Lots 4 & 5 142 $2 ,471 .40 1 - 1211 W. 1st Avenue ;Blk. 56 1 Shakopee , MN 55379 ; Shakopee City 12 _-001419-0 Patrick & Denise Remus ILots 6 & 7 142 $2 ,471 .40 1 1134 E. 4th Ave . IBlk. 56 1 ; Shakopee , MN 55379 ; Shakopee City 1 ; 27 -001567-0 11ndep. School Dist. 720 ;A11 of Blk. 300 $5 ,221 .26 : 1505 S. Holmes 174 1 ; Shakopee , MN 55379 : Shakopee City 1 : 1 127-001568-0 1St. Mary ' s Church ;All of Blk. 300 $5 ,221 .26 : 1535 S . Lewis 175 1 ;Shakopee , MN 55379 : Shakopee City 1 ; 27-001604-0 ;Scott & Judy Gratz ;Lots 1 & 2 82 $1 ,427 . 14 1 1633 S. Lewis ; Ex N 60 ' , 1 ; Shakopee , MN 55379 ;Blk. 80 1 1 1 : Shakopee City 12_, -001605-0 ; Paul Beussman & Wife IN 60 ' to Lots 76 $1 ,322 .72 1 1625 Lewis Street 11 & 2 , Blk. 80 1 ;Shakopee , MN 55379 ;Also 16 ' strip :between Lots 1 12 , 9 & 10 116 ' x 120 ' 1 1 Shakopee City 1 27-001613-0 Olive Huth Et Al N 1 /2 of Lots 71 1 $1 ,235 .70 1 1605 Lewis St. 9 & 10 , Blk.80 : 1 _ ; Shakopee , MN 55379 Shakopee City 1 1 1 1 12"-001614-0 ;Margaret Gelhaye IS 1/2 of Lots 1 71 1 $1 ,235 .70 1 1613 Lewis St. 19 & 10 , B1k.801 1 ; Shakopee , MN 55379 ; Shakopee City : 1 11 ASESSMENT ROLL IC- LEWIS STREET AND SOMMERVILLE STREET FRONT 1 PID ; OWNER ; LOT/BLK. ; FOOT ; ASSESSMENTS 1 I' - -- 1 1 1 1 2. -001618-0 ;Matilda Grommesch IS 60 ' of Lots ; 60 ; $1 ,044 .25 1636 S. Lewis 14 & 5 , Blk. 81 ; 1 ;Shakopee, MN 55379 ;Shakopee City 1 1 1 127-001619-0 ; Christoper & Marcia Miller ;N 82 ' of Lots ; 82 ; $1 ,427 . 14 1626 S. Lewis ; 4 & 5 , Blk. 81 ; Shakopee, MN 55379 ; Shakopee City ; ; - 1 1 1 1 ;27-001620-0 ;Terence & Julie Klinger ;Lot 6 , Blk. 811 142 1136 E. 6th Ave. , $2 ,4'( 1 .40 , Shakopee City , ; _ ;Shakopee , Mn 55379 1 1 1 1 1 1 ; 2'-001743-0 ; Josephine Rademacher IN 1/2 of 4 & 5 ; 71 ; $1 ,235 .70 1 1724 Lewis St. 1B1k. 100 - ; Shakopee , MN 55379 ;Shakopee City ; 1 1 1 12 -001744-0 ;Bruce & Lisa La Barge ;S 1 /2 of Lots ; 71 $1 ,235 .70 ; 736 S. Lewis 14&5 , Blk . 100 ; Shakopee , MN 55379 ; Shakopee City ; 1 1 I 12 -001745-0 Brendon & Isabelle Suel IN 1 /2 of 6 & 7 ; 71 ; $1 ,235 .70 1 - 111825 Marystown Rd . 181k. 100 1 ;Shakopee, Mn 55379 ; Shakopee City 1 1 1 1 1 1 I I 12T-001746-0 ;Betty Lou Buss ;S 1/2 of Lots ; 71 ; $1 ,235 .70 ; 1716 Lewis St. 16&7 , Blk. 100 ; ; ;Shakopee , MN 55379 ; Shakopee City 1 -- 1 1 127-001756-1 ; Neill & Alma Gertis IS 1 /2 of Lots ; 71 ; $1 ,235 .70 1 1 1715 S. Lewis 19 & 10 ,B1k. 1011 ; 1 ;Shakopee , Mn 55379 ; Shakopee City I I I 27-001757-0 June Regan IN 1 /2 of Lots 1 71 1 $1 ,235 .70 703 S. Lewis 19 & 10 ,B1k. 101 ; , Shakopee , Mn 55379 ; Shakopee City 1I 1 1 1 -001750-0 ; Randy & Mary Jo Tesch IN 1/2 of Lots ; 76 ; $1 ,322 .72 ; 1725 S. Lewis 11&2 & N 5 ' of ; ;Shakopee , Mn 55379 IS 1/2 of 1 & 2 ; 1 181k. 101 ; 1 i ; Shakopee City 1 1 1 27-001751 -0 ; Isabel Beckrich IS 66 ' of Lots ; 66 ; $1 , 148 .66 1735 Lewis St. 11 &2 & W 40 ' of ; ;Shakopee, MN 55379 13 , Blk. 101 1 1 ; Shakopee City 12 r 1 ;SESSMENT ROLL LEWIS STREET AND SOMMERVILLE STREET FRONT 1 - PID 1 OWNER 1 LOT/BLK. 1 FOOT ; ASSESSMENTS ; 1 i i 1 ; '-001787-0 ;Michael & Linda Hoff IS 90 ' of Lots 1 90 1 $1 ,566 .38 ; 1829 S. Lewis 11 ,2 ,&3 , ; ; ; Shakopee , MN 55379 :Blk. 106 1 ; ; ; Shakopee City 127-001788-0 ; Roger Knudson & Wife IN 52 of Lots 120 1 $2 ,088 .50 1821 Lewis St. 11&2 & N 52 of Shakopee, MN 55379 W 22 of 3 & : S 52 of W 22 ; of 8 & S 52 of ; 1 s Lots 9 & 10 & ; 1 1 ; 1W 141 of Orig. ; 1Alley Blk. 1061 ; ; ; Shakopee City 1 1 I I ; 27-001795-0 ; Robert Radermacher & Wife IN 90 ' of W 22 ' : 90 1 $1 ,566 .38 1 1809 S. Lewis St. ; of 8 & N 90 ' 1 1 1 ; Shakopee, MN 55379 ; of 9 & 10 1 1 : :Blk. 106 : 1 ;Shakopee City 1 ; ; 127-001800-0 ,Wallace Perry & Wife IS 75 ' of N135 ' ; 60 1 $1 ,044 .25 1 1834 S. Lewis ;of 3 & S 60 ' 1 1 , Shakopee , MN 55379 ; of N 120 ' of : 1 1 -- ; ;Lots 4 & 5 1 1B1k. 107 ; 1 1 ; ;Shakopee City 1 : 1 1 1 1 127-001801 -0 ; Louise & Fred Wiggen IN 60 ' of E 22 ' 1 60 1 $1 ,044 .25 ; 1824 S. Lewis ; of Lot 3 & N : :Shakopee , MN 55379 160 ' of Lots 1 : 1 ; 14 & 5 , B1k. 107 ; : : Shakopee City 1 1 i I ; i- 001802-0 : Carl Anderson S 22 ' of Lots 1 22 : $302 .69 1836 Lewis St. 4 & 5 1 ; : Shakopee, Mn 55379 Blk. 107 1 1 1 : Shakopee City ; I1 1 1 1 ?7-001803-0 ; Ralph & Barbara Johnston IN 71 ' of 6&7 1 71 1 $1 ,235 .70 1 : 804 S. Lewis St. : Blk. 107 1 ;Shakopee , MN 55379 ; Shakopee City ; 1 1 � � 1 ; '-001804-0 Edward & Leilani Goerish IS 71 ' of 6&7 1 71 1 $1 ,235 .70 1 - 814 S. Lewis St. 1B1k. 107 1 Shakopee, MN 55379 ; Shakopee City 1 : � : 1 � i 1 I I I 13 — / A SESSMENT ROLL LEWIS STREET AND SOMMERVILLE STREET 1 — PID i OWNER FRONT LOT/BLK. 1 FOOT 1 ASSESSMENTS 11 1 1! 12 -901014-0 ;Richard & Patricia Mertz 11 115 23 .20 1 90 1 $1 ,566 .38 1 _1845 Lewis St. 160 ' x 142 ' in 1 ' !Shakopee, MN 55379 ;SE 1/4 & 142 ' 1 1 ! 1x 8' S of Blk. 1 1 _ - I 1106 1 1 1 1 1 1 127-901015-0 1Paul Nevin 11 115 23 .23 1 79 .5 ! $1 ,383 .63 1851 S. Lewis 1P/OSE1/4 SE1/41 ; — ;Shakopee, Mn 55379 ;Com on E line 1 1 ! ! ;of Lewis St. 1 ; 1 190 'S of SW Cor ; 1 _ i 1Blk. 106 , E 1 1 1111 .2 , S 99 .5 , ; 1 ;W 113 .1 , N 1 1 — 179.5 to POB I 1 ! ; ; 1 1 127-901031-0 ;Carl Anderson 11 115 23 ; 65 ; $1 ,131 .27 1836 Lewis St. 122/100 A. in I 1 — ;Shakopee, Mn 55379 ;S/E 1/4 SE 1/41 1 ;& NE 1/4 1 1 ;NE 1/4 of 1 ! _ 1 112 1 15 23 .22A 1 1 ; ; 127-901032-0 ;Wilmer Schroeder & Wife 11 115 23 1 90 ; $1 ,566 .38 ! 1854 S. Lewis 1P/0 SE 1/4 SE 1 1 — ;Shakopee, MN 55379 11/4 & P/0 ! ; 1NE1/4 NE1/4 I 1 ;Sect. 12 Com ; 1 _ ; ;Int N Line 1 1 ;Shakopee Ave & ! ; 1W Line Lewis, 1 1 _ IN 90 .1 W 120 .11 1 IS 75 E121 to ! ; ;to Beg. ! ! ; ;! ! 12,-002009-0 ;Leo Thomas & Wife IN 1/2 of 1&2 1 60 1 $1 ,044 .25 1934 Lewis St. 1& N1/2 of E45 ' ! 1 $525 .00 !Shakopee, MN 55379 lof 3 , Blk. 6 1 1 1 1G&O Addn . ; 1 — 11 1 1 1 2'-002010-0 ;Lisa Leonard IS 1/2 of 1 &2 1 60 1 $1 ,044 .25 1938 S. Lewis 1S112 of E 45 ' ! 1 $525 .00 — ;Shakopee, MN 55379 ;of 3 , Blk. 6 ; 1 1 G&O Addn . 1 1 ! ; ! ; -- i ! 1 ! 1 1 1 ! 1 ! ! 1 ! ! 1 ! i — 1 1 1 1 i 1 1 — 14 17 I ;SESSMENT ROLL EEWIS STREET AND SOMMERVILLE STREET FRONT ; _ PID 1 OWNER 1 LOT/BLK. 1 FOOT ; ASSESSMENTS ; ; 1 1 � i 1 1 ;L'-002020-0 ; James Drawert 119 ,20 , E 45 ' ; 120 ; $2 ,088 .50 ; 1906 S. Lewis lof 18 & W 25 ' 1 1 $1 ,050 .00 ; Shakopee, MN 55379 ; of E 30 ' of N 1 11/2 of 17 1 ; ; IBlk. 6 G & 0 1 Addn 1L- -002022-0 ; Joseph Sand & W IE 145 ' of S1/2 ; 70 1 $1 ,218 .29 1 1 ; 914 Lewis St. lof 22 E 145 ' of1 $612 .50 1 ; Shakopee , MN 55379 ; 23 E 145 ' of NI ; ; ; 10 ' of 24 1 Blk. 6 1 1 G&O Addn . ; ; 1 ; 1L-1'-002023-0 ;Phyllis Henry E 145 ' of S30 ' 1 60 ; $1 ,044 .25 1 1918 S. Lewis lof 24 & E 145 ' ; ; $525 .00 1 ; Shakopee , MN 55379 ; of N 30 ' of 25 ; 1 ; _ 1 1Ex W 10 .3 1 1 1 IBlk. 6 ; 1 G&O Addn . ; ; ; 127-002024-0 Verda Wolf S 10 ' E 145 ; 60 1 $1 ,044 .25 1 1922 S. Lewis lof 25 , E 145 ' 1 1 $525 .00 1 ; Shakopee , Mn 55379 lof 26 , N 10 ' 1 1 1 ; Shakopee, MN 55379 IE 145 ' of 27 1 1 1 IBlk. 6 1 1 ; 1G&O Addn . ; ; ; ; 1 1 127-002025-0 ; John Mauer & Wife IS 30 ' of E145 ' ; 70 1 $1 ,218 .29 1928 Lewis ;of 27 & E 145 ' ; ; $612 .50 ; Shakopee, Mn 55379 ; of 28 , Bik. 6 1 1 1 G&O Addn . 1 1 1 1 '-002026-0 ; Gary Mitchell & Wife E 145 ' of 21 1 60 ; $1 ,044 .25 1912 S. Lewis ;& E 145 ' of 1 $525 .00 ; Shakopee , MN 55379 IN 1/2 of 22 1 1 Blk . 6 ; 1 G&O Addn . ; ; 1 1 127-002027-0 ; John & Cynthia Bollig S 8 ' of Lot 281 64 1 $1 , 113 .87 1932 S. Sommerville 1& N 56 ' of Lot ; ; $560 .00 ; Shakopee , MN 55379 11 ,2 & 3 , 1 ; IBlk. 7 ; 1G&O Addn . 27-002028-0 Dewayne & Cathleen Abbas 1S 64 ' of Lots 1 64 $1 , 113 .87 1940 Sommerville 11 ,2 & 3 ; 1 $560 .00 ;Shakopee, MN 55379 IBlk. 7 ; 1 1 1G&O Addn . 1 ; 15 -? A SESSMENT ROLL LEWIS STREET AND SOMMERVILLE STREET PID 1 OWNER FRONT LOT/BLK. 1 FOOT ; ASSESSMENTS 1 1 II ' 1 12 -002029-0 ;Mae Capesius IS 80 ' of Lots 80 $1 ,392 .34 1 1937 S. Lewis 14 ,5 ,6 , Blk. 7 ; ; $700 .00 1 ; Shakopee , MN 55379 1G&0 Addn . ; 1 127-002030-0 ,Stanley Davies IN 40 ' of 4 ,5 ,6 , 160 , $2 ,784 .67 I 1927 S. Lewis 1& all 7 ,8 ,9 1 $1 ,400 .00 - IShakopee, MN 55379 1Blk. 7 1 1 G&O Addn . 1 12_ -002031-0 Raymond Kruger & Wife Lots 10 & 11 80 $1 ,392 .34 ; 1919 S. Lewis St. Blk. 7 1 1 $700 .00 1 ; Shakopee , MN 55379 G&O Addn . 1 1 II 12T-002032-0 ;Anthony Berens Lots 12 & 13 1 80 1 $1 ,392 .34 1 1911 S. Lewis Blk . 7 1 1 $700 .00 1 IShakopee , MN 55379 G&O Addn . 1 1 1 __ 1 127-002033-0 ;Marceline Hickman Lots 14, 15 & 1 160 1 $2 ,784 .67 1 1210 Shakopee Ave . 16 , Blk. 7 1 1 ; Shakopee, Mn 55379 G&O Addn . 1 1 1 1 127-002035-0 ;Donald Swart & Wife E 1/2 of Lot 1 120 1 $2 ,088 .50 ; 1236 E. Shakopee Ave . 19 & all of 201 1 $1 ,050 .00 I ; Shakopee , Mn 55379 Blk. 7 1 1 G&O Addn . 1 1 12 -002037-0 Howard Luedloff & Judy Lot 21 Ex W5 ' 60 1 $1 ,044 .25 1 1910 Sommerville & N1/2 22 i ; $525 .00 1 ; Shakopee , MN 55379 Blk. 7 1 1 1 1 G&O Addn . 1 1 1 I I I 127-002038-0 ; Glenn Pfleghaar & Wife Lot 23 & S1 /2 1 60 1 $1 ,044 .25 1914 Sommerville of 22 , Blk. 7 1 1 $525 .00 1 , Shakopee , Mn 55379 G&O Addn . 1 1 ; 1 I ; I I I I I I I 12 -002039-0 ,Kenneth Bruesehoff Lot 24 & N 24 ' 1 64 ; $1 , 113 .87 1 1918 Sommerville ,of 25 1 1 $560 .00 1 IShakopee , MN 55379 lBlk. 7 1 1 1 ; 1G&O Addn . I - 1 1 I I 127-002040-0 ,Alan Andersen IS 16 ' of 25 1 64 ; $1 , 113 .87 1922 S. Sommerville 1A11 of 26 & 1 1 $560 .00 IShakopee, MN 55379 IN 8 ' of 27 1 1 181k. 7 1 ; IG&O Addn . 1 ; II I I I I I I I 1I I I I 16 1 SESSMENT ROLL EEWIS STREET AND SOMMERVILLE STREET FRONT 1 PID ; OWNER ; LOT/BLK. ; FOOT ; ASSESSMENTS 1 _ i -002041 -0 ; Richard & Karen Macklin S 32 ' of 27 1 64 $1 , 113 .87 1 1928 Sommerville & N 32 ' of 28 ; $560 .00 ; Shakopee , Mn 55379 ; Bik. 7 1 1 1G&O Addn . 1 ► 1 i 127-002044-0 ;Duane Buttshaw & Wife IN 60 ' of Lots 1 60 ; $1 ,044 .25 1935 Sommerville 14 ,5 ,6 , Blk. 8 1 i $525 .00 i Shakopee , MN 55379 ; G&O Addn . 1 002045-0 Eugene & Mary Selvold IS 60 ' of Lots 1 60 ; $1 ,044 .25 1939 S. Sommerville 14 ,5 ,6 , Blk. 8 1 ; $525 .00 ;Shakopee , MN 55379 1G&O Addn . I1 -002046-0 ; Robert Robertson ;Lot 10 , N 30 ' 1 85 1 $1 ,479 .36 1921 Sommerville ;of 9 & 5 . 15 ' i i $743 .75 1 ; Shakopee, MN 55379 of 11 , Blk. 8 1 G&O Addn . 1 _ 1 i ; 27-002047-0 ;Darleen Schesso ;Lots 7 , 8 & ; 90 ; $1 ,566 .38 1 1927 Sommerville IS S 10 ' of 9 1 i $787 .50 ; Shakopee, MN 55379 ;Elk. 8 ; 1 1 1 ; G&O Addn . 1 1 i 1 -002048-0 ;Donald Trutnau & Wife ;Lot 12 & N 25 ' ; 65 ; $1 ,131 .27 1 - 1917 Sommerville ;of 11 , Bik. 8 1 1 $568 .75 1 ; Shakopee, MN 55379 1G&O Addn . 1 1 :-_ -002049-0 ; Esther Gronfor Lots 13-14 80 $1 ,392 .34 1 1911 Sommerville Blk. 8 $700 .00 ; ;Shakopee , MN 55379 ; G&O Addn . ; 121 -002050-0 ;Kermit&Margaret Lindmeyer 115 & W 20 ' of 1 120 1 $2 ,088 .50 1 1306 E. Shakopee 116 , Bik. 8 ; 1 $1 ,050 .00 ; ;Shakopee , MN 55379 1G&O Addn . i i 1 TOTALS 5468 .50 $113 ,374 .87 Rased on an assessment rate of $16 .84 per front foot. a— These properties to receive a sidewalk assessment for new sidewalk at an estimated assessment rate of $8 .75 per foot. 17 /6 kMEMO TO: Dennis Kraft, City Administrator FROM: Douglas K. Wise, City Planner RE: Development Review Procedure DATE: January 11, 1990 INTRODUCTION: The City Planning Commission passed a motion directing staff to propose a development review procedure which included a staff committee to meet with the developers and review projects prior to their submission to the Planning Commission. Staff drafted a proposed outline for such a procedure and presented it to the Planning Commission at their meeting on January 4 , 1990. After discussing the staff proposal, the Planning Commission passed a motion recommending approval of the procedure to the City Council . BACKGROUND: At the request of the Planning Commission chairman, the Planning Commission directed staff to investigate the possibility of establishing a staff development review committee (DRC) . The chairman has worked with a number of cities in the area, which have such procedures in operation, and he has indicated that they work very well in reviewing proposed projects. The function of this procedure would be to provide a multi-departmental review and evaluation of development plans and proposals. Several cities which currently have such procedures, including Plymouth, Chaska, Chanhassen and Washington County were contacted by staff in order to provide direction in developing the review procedure. The current procedure followed by the Planning staff includes distribution of review sheets and information to the various department heads for their comment on particular development proposals. These review sheets are returned to the Planning staff which then incorporates the recommendations of the other department heads into their report to the Planning Commission. The Planning staff, in response to the Planning Commissions request, recommended the organization and implementation of a DRC as described below. RECOMMENDATION: Staff recommended the DRC not be incorporated into the City Code, but the procedure be added to the Planning Department 's standard operating procedures. The Planning Commission concurred with the staff ' s recommendation to add the following development review procedure to the current procedure being followed by the Planning Department. DRC PURPOSE The procedure would provide an opportunity for applicants to discuss their plans with staff in the beginning stages, when potential problems could be addressed and resolved. The procedure would also enable applicants to receive staff comments before the final staff report is sent to the Planning Commission, allowing them to make changes to their request. DRC MEMBERSHIP Members shall include the City Planner, City Engineer, Building Official, and Fire Chief. They would review applications for Conditional Use Permits and Variances. In the review of Plats, PUD' s or special items of concern, the membership could expand to include the City Clerk, Police Chief, Community Services Director, and the City Administrator/Assistant City Administrator. DRC OPERATIONS: The DRC shall meet once a month in the Council Chambers. The date for the meeting shall be the Thursday or Friday following the application deadline for CUP's and Variances (two weeks before the scheduled Planning Commission meeting) . Application materials and project review sheets shall be distributed to staff as soon as the application is submitted by the applicant. They are to complete the review sheets and bring them to the meeting. If certain staff members are unable to attend, they must return their review sheet to the Planning Department prior to the meeting. Planning staff shall prepare a reminder memo and tentative agenda which shall be distributed two days before the scheduled meeting. If a regularly scheduled meeting is to be cancelled or rescheduled, it is the responsibility of the Planning staff to inform the participants of the change. A copy of the tentative agenda will also be sent to the applicants. They will be encouraged to attend the meetings so they can address any concerns and answer any questions that staff may have. If additional information is needed to conduct a thorough review of the proposed project, the applicant will be asked to submit the needed materials as soon as possible. The agenda will include an "other business" section to be reserved for people with specific project requests for which applications have not yet been submitted. This will give prospective applicants an opportunity to discuss proposed projects with the committee. The applicants can then incorporate the comments and recommendations of the staff into the application materials to be submitted later. The comments and recommendations of staff will be incorporated into the staff reports for the Planning Commission meeting. ALTERNATIVES: 1. The City Council can pass a motion to approve adding the above recommended procedure to the Planning Department ' s standard operating procedures. 1 6 a- 2 . The City Council can offer and pass a motion to incorporate the above recommendation into the Planning Department ' s standard operating procedures after making specific changes to the recommendation. 3 . The City Council can offer and pass a motion to not alter the Planning Department 's standard operating procedures at this time. ACTION REQUESTED: Offer and move to accept the recommended changes to the Planning Department' s standard operating procedure as recommended by the Planning Commission. /bh il) MEMO TO: Dennis Kraft, City Administrator FROM: Douglas K. Wise, City Planner RE: Park Dedication Fees DATE: January 11, 1990 INTRODUCTION: At their meeting on December 19, 1989 , the City Council received a recommendation from the Planning Commission to increase Park Dedication Fees. After discussing the recommendation of the Planning Commission, the City Council passed a motion directing staff to draft an ordinance changing Park Dedication Fees as recommended by the Planning Commission. Attached is the draft ordinance. BACKGROUND: For background information on this item, please review the memo dated December 14, 1989 included with the packet for the December 19 , 1989 meeting (Agenda item #8a) . ALTERNATIVES: 1. The City Council can offer and pass Ordinance #287, 4th Series, as drafted. 2 . The City Council can offer and pass Ordinance #287 , 4th Series after further amending the Park Dedication Fee requirements. 3 . The City Council can offer and pass a motion to not adopt Ordinance #287 , 4th Series at this time and not change the Park Dedication Fees. STAFF RECOMMENDATION: The Planning Commission and City staff recommends alternative #1. ACTION REQUESTED: Offer and approve Ordinance #287, 4th Series amending City Code Chapter 12 "Subdivision Regulations (Platting) " by changing Section 12 . 07 , Subdivision 5, Public Sites and Open Spaces. R. /✓ ORDINANCE NO. 287, 4th Series AN ORDINANCE OF THE CITY OF SHAKOPEE AMENDING CITY CODE CHAPTER 12 ENTITLED "SUBDIVISION REGULATIONS (PLATTING) " BY CHANGING SECTION 12 . 07, SUBDIVISION 5, PUBLIC SITES AND OPEN SPACES. THE CITY OF SHAKOPEE DOES ORDAIN: SECTION I: The Shakopee City Code chapter 12 . 07 , Subd. 5A and 5B are hereby amended to read as follows: A. Pursuant to Minnesota Statutes 462 . 358 , the City does hereby require that in all plats of subdivisions to be developed for residential, commercial, industrial or other uses, or as a planned development which includes residential, commercial and industrial uses, or any combination thereof, a reasonable portion of each such proposed subdivision be dedicated for public use as parks, playgrounds, public open space, or storm sewer water holding areas or ponds, which reasonable portion shall not be less than 10 percent of the land area. Said land shall be suitable for public uses as hereinbefore set forth and the City shall not be required to accept land which it determines would not be needed for public uses as hereinbefore set forth or which would require extensive expenditures on the part of the public to make them usable. Should the land required by the City to be dedicated have a greater fair market land value than the average fair market land value of the land in the plat, then the City shall only be authorized to require dedication of an amount of land equal to the above enumerated percentages of the fair market land value of all the property being platted. B. The City shall have the option of requiring a cash contribution in lieu of the land dedication set forth in Subparagraph A of this Subdivision, which contribution shall be based on the following schedules: 1. For each commercial or industrial plat or subdivision, a cash contribution of $1, 500. 00 per acre. 2 . For each residential plat or subdivision, a cash contribution of $400. 00 per single family unit and $338 . 00 per unit for buildings containing 2 or 3 dwelling units. 3 . For each medium density multi-family residential plat or subdivision, a cash contribution of $312 . 50 per unit for buildings containing 4 to 6 dwelling units and townhouses. 4 . For each high density multi-family residential plat or subdivision, a cash contribution of $250 . 00 per unit for buildings containing more than 6 dwelling units (except townhouses) . 5. Exemption From Requirements of this Subparagraph B. (a) A church, school, local government building, club and other non-profit organizations which carries on its activities in and is located and based in the City may be exempt from the requirements of this Subparagraph B, by action of the Council granting exemption. (b) If the property has been platted and a park dedication fee has been recorded against a parcel upon which a building permit is applied for because of any of the aforementioned, the park dedication requirement may be released without payment by action of the Council . (c) The exemption provided hereby is not applicable to any organization building a structure that is not actually based in the City and occupying and carrying on its activities in the structure. SECTION II: Shakopee City Code Chapter 12 . 07, Subdivision 5E is hereby annulled and repealed. SECTION III: Certain provisions of the Shakopee City Code adopted by reference. Shakopee City Code Chapter 1 entitled "General Provisions and Definitions: applicable to the entire City Code including the penalty provisions: and Section 12 . 99, which, among other things, contains penalty provisions, are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION IV: Provisions for After Adoption After adoption, signing, attestation, this ordinance shall be published once in the official newspaper of the City of Shakopee and then shall be in full force and effect. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of January, 1990. Mayor of the City of Shakopee 1 , ATTEST: City Clerk Approved as to form this day of January, 1990. Julius A. Coller, II MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Community Development Commission Membership Size - Ordinance #286 DATE: January 8, 1990 INTRODUCTION: Attached is Ordinance No. 286, amending Section 2 . 55 of the Shakopee City Code increasing the membership size on the Community Development Commission from six to seven members. BACKGROUND: In 1989 the Community Development Commission set up several subcommittees to look at specific issues in the community. The committee has also become more involved in making recommendations to City Council on developing issues in our community. The Community Development Commission has requested City Council to consider increasing the membership size of the committee in an effort to reduce the work burden on the existing commissioners. On January 2 , 1990, the Shakopee City Council directed the appropriate City officials to draft the appropriate Ordinance amending Section 2 . 55, increasing the size of the Community Development Commission from six to seven members. Attached is the appropriate ordinance amendment for Council review and consideration. ALTERNATIVES: 1. Offer Ordinance No. 286, an ordinance of the City of Shakopee, Minnesota, amending the Shakopee City Code, Chapter 2 , entitled "Administration and General Government" , by amending Subsection 2 . 55, Subdivision 2 , increasing the membership size of the Community Development Commission. 2 . Maintain the status quo. 3 . Table pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Offer Ordinance No. 286, an ordinance of the City of Shakopee, Minnesota, amending the Shakopee City Code, Chapter 2 , entitled "Administration and General Government: , by amending Subsection 2 . 55, Subdivision 2 , increasing the membership size of the Community Development Commission and move its adoption. " C, ORDINANCE NO. 286, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE SHAKOPEE CITY CODE, CHAPTER 2 , ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY AMENDING SUBSECTION 2 . 55, SUBDIVISION 2 , INCREASING THE MEMBERSHIP SIZE OF THE COMMUNITY DEVELOPMENT COMMISSION. THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: SECTION I. Shakopee City Code, Section 2 . 55, Subdivision 2 is hereby amended to read: Subdivision 2 . Composition of Commission. The Community Development Commission shall consist of seven members appointed by the Council and shall have staggered terms of three years each. Appointment shall be made by resolution naming the commissioners and setting the term of office. Vacancies occulri thereafter shall be filled for the unexpired term of the vacant office and shall be by resolution adopted by majority vote of the Council. SECTION II . Certain provisions of the Shakopee City Code adopted by reference. Shakopee City Code Chapter 1 entitled "General Provision and Definition" applicable to the entire City Code including penalty for violations and Section 2 . 99 , entitled "Violations and Misdeamnor" are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION III . After adoption, signing and attestation, this Ordinance shall be published once in the official newspaper of the City of Shakopee and then shall be in full force and effect. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of January, 1990 . Mayor of the City of Shakopee ATTEST: City Administrator Prepared and approved as to form this day of January, 1990 . Julius A. Coller II City Attorney Published in the Shakopee Valley News this day of January, 1990 . l7 MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Planning Department Positions DATE: January 11, 1990 INTRODUCTION: With the recent resignation of the City Planner, the City Council requested City staff to look at alternatives for reorganizing the Planning Department. BACKGROUND: The City of Shakopee Planning Department is presently comprised of a Planning Intern and a Planner II position. The 1990 city budget included funds to staff a full time Planner II and Planner I position. In December the Shakopee City Council decided not to fill the Planner I position until April . Since Mr. Wise ' s resignation will place a burden on the remaining planning staff person, staff is recommending that the Planning Intern' s wage be increased from $6. 24/hr. to $8 . 24/hr. until such time that the Planner II position can be filled. In reviewing the organizational structure of the Planning Department, staff is not recommending any changes with the exception of the change in title of position classifications. Rather than having a Planner I and Planner II position, staff is recommending that the titles be changed to City Planner and Assistant City Planner. The title changes would not incur any additional cost or change in employment classification as they currently relate to the Stanton Survey. However, the title changes would more accurately define the chain of command and the responsibilities of the positions. Staff is recommending that the City Council authorize advertising for the City Planner vacancy. Staff is recommending that the City Planner position be advertised at the following pay range - $28, 833 - $38 , 444 annually. ALTERNATIVES: 1. Direct the appropriate City officials to advertise for the City Planner position with a pay range of $28 , 833 - $38 , 444 annually. 2 . Do not authorize the appropriate City official to advertise for the City Planner position at the aforementioned pay range. 3 . Offer a different organizational structure for the Planning Dept. and authorize the appropriate City officials to advertise for the appropriate position classifications as directed by City Council. 4 . Increase the Planning Intern's wage from $6. 24 per hour to $8 . 24 per hour until such time that the City Planner position can be filled. STAFF RECOMMENDATION: Staff recommends alternative #1 and #4 . ACTION REQUESTED: 1. Move to direct the appropriate City officials to advertise for the City Planner with a pay range of $28 , 833 - $38 , 444 annually. 2 . Move to increase the Planning intern' s wage rate from $6 . 24 per hour to $8 . 24 per hour until such time that the City Planner position is filled. # b. MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: 1990 Pay Plan - Fire Dept. Employees - Resolution No. 3181 DATE: January 11, 1990 INTRODUCTION: On January 2 , 1990 the Shakopee City Council tabled action on the Fire Department employee wages pending further information from staff. BACKGROUND: On January 2 , 1990 the Shakopee City council reviewed the proposed wage rate increases for the Fire Dept. employees. Shown in attachment #1 is a copy of the 1989 rates as compared to the 1990 Fire Dept. requested increases and the 1990 staff recommendation. In my review of the rate increases proposed by the Fire Chief, I have discovered that none of the Fire Dept. employment classifications have been increased in the past ten years with the exception of the Firemen classification. To determine an appropriate 1990 wage for the positions which have not been increased since 1980, I have applied an annual 4% inflation factor each year since the last increase to determine 1990 pay rate. The proposed increases are not out of line in comparison to other communities and there is adequate funds in the 1990 budget to cover the proposed 1990 rates. . When reviewing the volunteer fire department wage rates, one should keep in mind that volunteer fire fighters are exempt from FICA (7 . 65%) and PERA (4 . 48%) deductions, providing that the monthly salary does not exceed $425. 00/mo or $5, 100 annually. Increasing the Fire Chiefs salary above $3 , 000/yr may put that person into a position where FICA and PERA deductions would be possible. (Note: The designated officers positions receive the fixed salary plus call and drill pay. ) The firemen position classification last received an increase in 1987 . In reviewing the wages of fire fighters in other communities and the Firemen' s relief benefits, it appears that Shakopee is on the high end of the scale. Therefore, staff is not recommending an increase in the firemen wage for 1990. Shown in attachment #2 is a copy of the Stanton Survey as it relates to volunteer fire fighters. Note the wide range of rates for fire fighters. The Fire Dept. is also requesting the addition of a fourth engineer position. Fire Dept. engineers are responsible for all maintenance and repairs of the Fire Dept. equipment. In my conversation with the Fire Chief and the City mechanic, it has become quite clear that the City has incurred significant cost savings by having the Fire Dept. engineers available to perform the maintenance service. The City mechanic has also stated that his present work load would not allow a quick turn around in repairing the Fire Dept. ' 17 equipment. This situation would not provide for the most effective protection of the public welfare. Therefore, staff is recommending that the fourth engineer position be created in the 1990 pay plan. The Fire Chief is in agreement with staff's recommendation. ALTERNATIVES: 1. Offer Resolution #3181, a resolution amending Resolution #3170 to include Fire Dept. employee wage rates for 1990. 2 . Do not approve Resolution #3181. 3 . Amend the pay rates as proposed by staff and offer Resolution #3181 as amended. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Offer Resolution #3181, a resolution amending Resolution #3170 adopting the 1990 Pay Plan to include Fire Dept. employees and move its adoption. 0 -e Attachment #1 Fire Department Employees 1989 1990 1990 Dept. Request Recommendation Fire Chief 2, 000/yr 1 4,000/yr 1 3, 000/yr 1 Assistant Fire Chief (1st) 1, 000/yr 1 1,200/yr 1 1, 500/yr 1 Assistant Fire Chief (2nd) 900/yr 1 1,080/yr 1 1, 300/yr 1 Fire Department Engineer 1, 650/yr 1 1,980/yr 1 2,400/yr 1 2nd Engineer 1, 350/yr 1 1,620/yr 1 2, 000/yr 1 3nd Engineer 700/yr 1 840/yr 1 1, 000/yr 1 4th Engineer - - 840/yr 1 1, 000/yr 1 1st Captain 1,350/yr 1 1,620/yr 1 2,000/yr 1 2nd Captain 500/yr 1 600/yr 1 740/yr 1 3rd Captain 500/yr 1 600/yr 1 740/yr 1 4th Captain 500/yr 1 600/vr 1 740/yr 1 $10,450.00 $14,980.00 $16,420.00 Firemen 7.50/hr 35 8. 00/hr 35 7 .50/hr 35 Attachment #2 1 / a a a ne,,,,!ftJ;!ci9.[ fl ozn,wDm�a ,,, Gnmpa�Oa 0 z g, c ^1 - . = .7. „,. . . r . , 0 „� •v C$� A„ Oc'. _.'< c G 7 G G C -� ° `F.' rG a it r. is O (< O', g c < = w c s m 'D 70 L..., P < to ?� F S G 0 "t 7 g O o R .9 C S rc n rt rt•< m G 0 fl iy R r R r. C N `=F (iG S R C 2v o •< tD O < -ti 0yyUYJCUUU 3 G •• R c-F RR c v — 3. Go B. 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Or • ZZZZZZZZZZZZZZZZ-<ZZZZZZZ Z<Z -Z 0 R. 00000000000000000100000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o y o o c o o c o o 0 0 to H ,_m <ao'o f9 3 A 1,.;%A to to as+3 A ZW A A Z A T to to O+In x J O,to :-.1.1, ng 8888•L',8�•81888888088b'�8U.8 8 8 88 E^ 0 Z1 N BSc ' pp pA p1 p pp AO 0 t. tAt,nnN�ppO�O�nn•t.aup� SOON 80088000tn0 8 $ 88 �^ m 000$08 '.i vrQ z8g g g i, o zZBzo 88008U.U.8 .8 X 8 88 Ec oar cgccco8 ' cc c r RESOLUTION NO. 3181 A RESOLUTION AMENDING RESOLUTION NO. 3170 ADOPTING THE 1990 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the 1990 Payplan for the Officers and non-union employees of the City of Shakopee is hereby amended for the Fire Department position classifications to read as shown below. Fire Chief 3 , 000/yr 1 Assistant Fire Chief (1st) 1, 500/yr 1 Assistant Fire Chief (2nd) 1, 300/yr 1 Fire Department Engineer 2 , 400/yr 1 2nd Engineer 2 , 000/yr 1 3nd Engineer 1, 000/yr 1 4th Engineer 1, 000/yr 1 1st Captain 2 , 000/yr 1 2nd Captain 740/yr 1 3rd Captain 740/yr 1 4th Captain 740/yr 1 Firemen 7 . 50/hr 35 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990 . City Attorney 117c.. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Water Service for the Bubble DATE: January 10, 1990 Introduction The Lease Agreement that the City has with the Hockey Association provides that the City will not be responsible for any utilities including water. However, it has come to my attention that the water service for the bubble is going through the water meter for the pool building and therefore the City is paying water and sewer charges for the bubble. Background It has come to my attention that the pool has some large water bills in the off season. I then discovered that the water service for the bubble goes through the pool building water meter. Upon checking the lease for the bubble, the City specifically did not agree to provide free water and sewer service for the bubble. This situation has existed for about nine years. Note: the lease for the bubble expires this spring. Alternatives 1. Disconnect the bubble from our water service and let them make their own arrangements for water/sewer service. 2. Agree to provide free water and sewer service to the bubble and charge it to the Park Department. 3. Install a separate water meter in the pool building for the bubble so that they have their own account and bill the bubble for the installation costs. 4. Make an estimate of past water usage and bill the bubble for water and sewer for prior years. Recommendation Alternative number 3. Action Requested Move to direct staff to install a separate water meter in the pool building to serve the bubble and to bill the bubble for the installation costs and further to reconfirm the lease that the City will not provide any free utility service to the bubble. IONSENT TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Interfund Transfers DATE: January 9, 1990 Introduction Request Council approve of the following transfers. They have been made in accordance with the 1989 Budget as amended and previous Council action. The transfers to the Capital Improvement Fund from closed funds is in accordance with past practice. Background To the General Fund From Capital Equipment for equipment purchases Finance Dept Computer P C Express $2,257.00 Scanner Software Int'l 4,345.00 File Server - computer P C Express 3,600.00 Computer Novell Upgrade P C Express 995.00 Inspection Dept Pickup Thane Hawkins 8,419.00 Pickup Deputy Registrar 557.29 Pickup Ziebart 85.00 Planning Dept Automobile Avis 8,305.00 Automobile Deputy Registrar 503.55 Fire Dept Hose Smeal 4,020.00 Hose Expander Smeal 3,522.58 Portable Pump Smeal 2,500.00 Salvage Vacuum Smeal 1,751.00 Hurst Omni Tool Metropolitan 6,824.00 Police Automobile Northstar Auto 7,535.00 Automobile Deputy Registrar 472.85 Computer & Software Ameridata 2,948.00 Squad Car (2) Southdale Ford 26,226.00 Squad Car (2) Deputy Registrar 20.50 Squad Car (2) Carb & Turbo 807.60 Squad Car (2) Ziebart 190.00 Squad Car (2) Fesler's 1,535.39 Mobile Radios (6) Motorola 17,820.48 Civil Defense Siren Fesslers 10,853.44 Portable Radio Comm. Auditors 1,168.00 Engineering Pickup Thane Hawkins 8,419.00 Pickup Deputy Registrar 527.79 Pickup Ziebart 85.00 Mobile Radio Motorola 832.00 )qr Street Dept Grader Ziegler 127,546.00 Grader Ziegler 975.00 Razor Grader Boyum 5,650.00 Razor Grader Ziegler 2,000.00 Dump Truck Boyer Ford 24,151.00 Dump Truck Boyum 6,099.00 Dump Truck Deputy Registrar 1,470.06 Dump Truck Ziebart 140.00 Tailgate Sander Boyum 1,785.00 Snow Plow Boyum 3,975.00 Underbody Blade Ruffridge Johnson 2,400.00 Mobile Radio Motorola 759.32 Ford Tractor Carlson 15,894.00 Shop Dept Tester Sun Elect Corp 1,036.26 321,006.11 To the Track Capital Projects Fund from the TIF Trust fund 2,204.64 To fund a bill recieved late To the Capital Imp. Fund from the P S Building Fund to close the fund 36,511.77 from the 1977B Imp. Fund to close the fund 108,566.63 from the General Fund for fire station site 200,000.00 from the General Fund for 3M Opticon System 80,000.00 To the Capital Equipment Fund from the General Fund for future equipment 300,000.00 To the 1987A Imp. Debt Service Fund from 1987A Imp Capital Projects to close the fund 119,803.38 To the Sewer Debt Service Fund from the Sewer Fund operating cash for debt payments 18,980.00 To the 1986A GO TIF Debt Service fund for debt payments from the 1980 GO TIF Debt Service surplus 43,800.00 To the 1986A GO TIF Refunding Debt Service Fund 251,000.00 To the 1986A GO TIF Debt Service Fund 11,842.00 To the 1986B GO TIF Debt Service Fund 111,085.00 To the 1987B GO TIF Debt Service Fund 56,700.00 To the 1987A GO TIF Debt Service Fund 165,800.00 To the 1988B GO TIF Debt Service Fund 165,400.00 To the 1989A GO TIF Debt Service Fund 181,000.00 From the TIF Trust Fund for above debt service funds 942,827.00 11 Action Requested Move to approve of the following interfund transfers; from Capital Equipment to the General Fund for equipment purchased $321,006.11 from TIF Trust to Track Offsite Capital Projects for a bill received late 2,204.64 from Public Service Building Fund to the Capital Improvement Fund to close fund 36,511.77 from 1977B Imp. Fund to the Capital Imp. Fund to close the fund 108,566.63 from General Fund to the Capital Imp. Fund for fire station site and 3M Opticon 280,000.00 from General Fund to the Capital Equipment Fund for future equipment needs 300,000.00 from 1987A Capital Projects Fund to the 1987A Debt Service Fund to close the fund 119,767.94 from Sewer Fund operating cash to Sewer Debt debt service fund for 1990 payments 18,980.00 from 1980 GO TIF Debt Service to 1986A GO TIF Debt Service fund for 1990 payments 43,800.00 from TIF Trust Fund to the below listed funds for 1990 debt payments 1986A GO TIF Refunding Debt Service fund 251,000.00 1986A GO TIF Debt Service fund 11,842.00 1986B GO TIF Debt Service fund 111,085.00 1987B GO TIF Debt Service fund 56,700.00 1987A GO TIF Debt Service fund 165,800.00 1988B GO TIF Debt Service fund 165,400.00 1989A GO TIF Debt Service fund 181,000.00 / 7 � TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: City Attorney Retainer DATE: January 10, 1990 Introduction The retainer for the City Attorney for 1989 was $2,491.67 per month. The retainer for the 1990 year has not been set. The non-union employees received a 4% increase for "cost of living adjustment" . A 4% increase over 1989 for the attorney retainer would be $2,591.38 per month. Alternatives 1. Set the City Attorney retainer at $2,491.67 per month. 2. Set the City Attorney retainer at $2,591.38 per month. 3. Set some other amount for the retainer. Action Move to set the retainer for the City Attorney at $ per month for 1990. 'Oi\JSENT i � TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Approval of Specifications for purchase of Skid Steer Loader DATE: January 10, 1990 Introduction The 1990 General Fund Budget contains $25,000 for the purchase of a skid steer loader. Background Public Works has wanted a skid steer loader for several years. There is $25,000 appropriated in the 1990 General Fund budget for such a purchase. In accordance with a recent Council meeting discussion, specifications are not attached but are available upon request. They call for a mid-size skid steer loader, optional attachments and a trailer. It is proposed to advertise in the Shakopee Valley News January 25, 1990, open bids February 7, 1990, and recommend award for the February 20, 1990 Council meeting. Council can accept or reject bids and decide which attachments to buy on that date. Action Requested Move to approve specifications and set the bid opening date for a skid steer loader for February 7, 1990. 11 1990 SKID STEER LOADER AND OPTIONAL ATTACHMENTS NOTICE TO BIDDERS 1. Sealed bids will be accepted until 10:00 A.M. on the 7th day of February, 1990 at the City of Shakopee, City Hall, for a new 1990 Skid Steer Loader. Bids will be opened and publicly read immediately. 2. The bidder shall state in his proposal a complete description of each item that does not meet or deviates from specifications and shall state the approximate date of delivery. Any item in the specifications with wording "Approved Equal" or "Or Equivalent" means that if the item to be bid is something other than specified it must be approved by the Public Works Director, David Hutton, and if not approved may be used to disqualify the bid. 3. Submit bids on the proposal from supplied, meeting all the specifications indicated. Show all information requested. Enclose bid in a sealed envelope marked "BID FOR SHAKOPEE SKID STEER LOADER" . Bids shall be accompanied by cash deposit, cashier's check, bid bond or certified check, payable to the order of the City of Shakopee, for five (5%) percent of the bid. Submit bid to City of Shakopee, 129 East First Ave. , Shakopee, Minnesota, 55379, no later than 10:00 A.M. , February 7 , 1990. The City of Shakopee reserves the right to reject any and all bids as submitted or to split the award. 4. Bids will be reviewed and recommendations for ward will be made for the February 20, 1990 City Council meeting. Published in the Shakopee Valley News on January 25 , 1990. CONSENT �-- 1Ccl_ 7 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Purchase of One Ton 4x4 for Public Works DATE: January 10, 1990 Introduction The 1990 budget contains $18,000 for the purchase of a one ton 4x4 truck and the Street Department is requesting the purchase of such a truck. Background The 1990 Sewer Fund Budget contains $18,000 for the purchase of a one ton 4x4 "contractors" truck. This truck would be used primarily by the Street Department for street and sewer work. This replaces a 1983 Jeep which will be sold at auction later. Hennepin County Purchasing Cooperative has awarded the bid for this type truck to Grossman Chevrolet. The bid unit is a one ton four wheel drive chassis cab in the amount of $13,771.00 including manuals and 100 amp alternator. Sales tax will cost an additional $826.26 and propane conversion will add about another $1,000.00 for a total of about $15,597.00. A snow plow to be mounted on this truck will cost $1,802 for an LZ brand plow under the HCP bid plus $742.00 to upgrade from an eight foot plow to an 8- 1/2 foot plow. Total for the 8-1/2 foot plow is $2,544.00. Sales tax is included. A Western brand plow which is the brand we have on other light trucks would cost $1,936.00 for an 8-1/2 foot plow from LaHass Mfg. The Public Works Director is recommending buying the 8-1/2 foot Western brand plow to be compatible with other plows, to plow full width of the truck tire tracks and it is cheaper than the 8-1/2 foot LZ plow. Sales tax is not charged on this purchase when it is separate from the truck. The body to go on the chassis cab is a "contractor" body or a low sided steel dump box. Quotations for the body are on the attached sheet. LaHass is the low quote for the various combinations. Public Works is making two recommendations. One is that the belt driven hydraulic pump instead of the electric pump be purchased even though it is the more expensive pump. The mechanic prefers the belt driven pump and it is felt the this pump is faster and gives better control of the box raising and lowering. The second recommendation is to get the heavier hoist and hydraulic upgrade to provide the capability to add a sander in the future if warranted. The total truck will end up costing around $23,500.00. The Sewer Fund budget shows $18,000.00. The Sewer Fund budget is a flexible budget for an enterprise fund. This means that there is no action needed by Council to amend or exceed the budget if Council decides to buy a truck that costs more than what is budgeted. Alternatives 1111( 1. Do not buy truck. 2. Buy truck chassis as per above ($13,771) . 3. Bid truck chassis on our own. 4. Buy truck box with smaller hoist and electric pump ($3,700) . 5. Buy truck box with bigger hoist and larger capacity hydraulics ($5,720) . 6. Buy Western 8-1/2 foot plow ($1,936.00) . 7. Buy LZ 8 foot plow ($1,700.00) . Recommendations Alternatives 2, 5 and 6. I don't think the City could buy the truck chassis any cheaper on its own. Public Works recommendation is to get the heavier duty box and allow the option to add a sander in the future. Action Requested Move to authorize the purchase of a one ton 4x4 chassis cab from Grossman Chevrolet in the amount of $13,771 under the Hennepin County Purchasing contract and to authorize the purchase of a 8-1/2 snow plow in the amount of $1,936.00 and a dump box in the amount of $5,720.00 from LaHass Manufacturing. City of Shakopee Contractor Dump Box Quotations January 1990 LaHass LaHass LaHass Crysteel Crysteel 1 2 3 1 2 Box as specified, 10 gauge steel 10T hoist, 15" sides & 21" end Belt driven hydraulics 5,525.00 Hydraulic upgrade 195.00 Box - smaller & lighter 12" sides & 18" end, 10/12 gauge steel 7 ton hoist, electric hydraulics 3,700.00 Box as specified 7 ton hoist, electric hydraulics 4,062.00 Upgrade to 10 ton hoist 165.00 Box - smaller & lighter 9 ton hoist Belt driven hydraulics 5,780.00 Hydraulic valve upgrade 350.00 Box - smaller & lighter 9 ton hoist Electric hydraulics 4,820.00 $5,720.00 $3,700.00 $4,227.00 $6,130.00 $4,820.00 / 7L TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Purchase of Pickup for Fire Department DATE: January 10, 1990 Introduction The 1990 General Fund Budget has $30,000 appropriated for the purchase of a new grass rig. Background The 1990 General Fund Budget has $30,000 appropriated for a new grass rig for the Fire Department. This is a replacement for a 1974 truck. It was intended to sell the 1974 truck at auction this summer. The Fire Chief is asking to keep the 1974 truck for hauling hose, sand, parts runner, etc. This memo is for the purchase of the truck only. The Fire Department will bring to Council at later date, the purchase of the fire equipment to go on this truck and the purchase of different tires and wheels for the truck. The Hennepin County Purchasing Cooperative bid for this truck is a one ton (9,0001b. gvw) 4x4 Ford F350 for $15,285 plus $810 for the options of parts and service manual, 460 cubic inch engine, locking differential, and 100 amp alternator. The Fire Department had initially requested a heavier truck but according to the dealer, the combination of features they wanted is not available. Therefore, the Fire Chief concurs with recommending purchase of the truck as described above. Alternatives 1. Do not buy truck. 2. Buy truck as per above. 3. Bid on our own for a truck. A. Keep 1974 truck. B. Sell 1974 truck. Recommendation Alternative number 2 is recommended for the purchase of a new truck. The Fire Chief is recommending alternative A of keeping the old truck. Council should decide whether or not to keep the old truck as an addition to the Fire Departments fleet. The decision to buy a truck off the Hennepin County contract needs to be made before January 19, 1990. The decision to keep or sell the old truck can be delayed for a short time if Council wants more input from the Fire Department. I Action Requested Move to authorize the purchase of a one ton four wheel drive pickup for the Fire Department from Grossman Chevrolet in the amount of $16,095.00 under the Hennepin County Purchasing Cooperative. 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"O w w w w w W w ," ;3 \Nn H' 0 0 H 0 0 0 0 cr T • . > 0Hw ~ wn HN N vi 0 j c, 0 H 1--, H H' v1 H H' H, c' I ¢) OHNN ~w I H w vigo It< Co—1 0 '=J H H' H e Co -4 -1 O O O O O O 1 4 1 �Z H• H H H H H H H H C bCAL) �3 H H H H H H O O H ' CD CD O H H+ H' H• H H H' H H > rn m v 000000000 H 'i A� H' '7 H' " y ¢ T C . c+ H -es- .0 H co Co co H' v-ii C Cco ~o �O 1--' Co N -4 -4 vt O w 0 0 0 vt vn ON • wH CO 0 0 0 0 0 0 0 • C) > c S C) � C7 1.. O CC1 Co �7 C) C) C) b C7 = = H '� C 4 �OOo3 4OO cZCO Dcf' CDt'h �+) C �¢7 OwHCnR° R° CnR0 bv, Coo ..1<1 C/) C�) cn ►� co H 1 01--11 '4 C C) C) < C) N > HI 00 0 0 I Z C] H H H Cl) 0) a) cn CO w w w W w ww w H H N H N N N N N X' Co U . N H 0 "0"0 CO Z C 0-033C33 Po 3 < r• c+ r• C) '0 C7 CD Crn0 ° `-' () 0 O a M. 1-- H 'i 3 r• y O W W C r• a) Ccn H Cn c+ c+ 'I c+ r• cC (-) > 3 CD 0 O (D UQ c+ 5-') U C] CD 44) 0 3 'C) H' Z c-1- c+ +c+ K 0 H n CoN NN Co H ,CDC° :- w 3 \J-1co w co H Co 0 „ c* O w O O O `n O • 0\ • w �n Co 0 0 O 0 0 O (b � ] 0 0 0 0 0 O CONSENT � 7 Memo To: Dennis Kraft, City Administrator Mayor & City Council Members From: Marilyn Remer, Personnel Coordinator Re: Honorarium for Police Chief Interview Panel & Fee for Written Examination Evaluation Date: January 5, 1990 Introduction The oral interview panel consisting of Jack Erskine, Dennis Cusick and Earl Johnson interviewed candidates for the Police Chief position on Saturday, December 9, 1989. Jim Hill was the evaluator for the written exercises. Background The Shakopee Civil Service Commission retained Karen Olson, Labor Relations Associates to assist with the interviewing and testing of Police Chief applicants. She selected the above listed individuals to conduct the interviews/score examinations. She suggests the interview panel members be given an honorarium of $200.00 each. This is not something she bills the city for, but which the city pays directly to each panel member. A statement from Mr. Hill for $850.00 has been received. Recommendation Staff recommends approval of the $200.00 honorarium for each panel member and the $850.00 fee for Mr. Hill. Action Requested Move to authorize an honorarium of $200.00 each be issued to Jack Erskine, Dennis Cusick and Earl Johnson; and authorize payment of $850.00 to Jim Hill. JAMES P. HILL Government Consultant 7601 Alden Way N.E. Fridley, MN 55432 December 20, 1989 Mr. Dan Steil 853 Minnesota Street Shakopee, MN 55379 STATEMENT Re: Police Chief In-Basket Examination In-Basket Examination Preparation/Scoring/ Evaluation and Reporting for Eight Candidates $ 850.00 TOTAL DUE $ 850.00 44;261 James P. Hill ONSENT / 7i MEMO TO: Dennis Kraft, City Administrator FROM: LeRoy Houser, Building Official RE: Building Equipment Maintenance Contract DATE: January 4, 1990 INTRODUCTION We have contacted qualified companies to service City building equipment. BACKGROUND Each year we have accepted building equipment maintenance proposals on an hourly rate basis. I contacted qualified companies and only one replied, Associated Mechanical . Associated Mechanical for $1, 996. 00 plus $46 . 80/hr for service calls plus parts The maintenance contract will be absorbed by the Building Maintenance Fund. RECOMMENDATION Accept the proposal of Associated Mechanical for the maintenance contract. ACTION REQUESTED Authorize proper City officials to execute the maintenance contract with Associated Mechanical for $1, 996. 00, and the rate of $46. 80 per hour for all repair work completed on call plus parts for work done not in conjunction with normally scheduled maintenance checks, for the 1990 operational year. LH: jms Attachment CALENDAR YEAR 1990 EQUIPMENT MAINTENANCE CONTRACT WITH CITY OF SHAKOPEE 129 EAST FIRST AVENUE, SHAKOPEE, MN 55379 TYPE OF EQUIPMENT All plumbing, heating and air conditioning. LOCATION Attached to, or located upon, or in all City property and/or buildings. SCHEDULED CALLS PER YEAR Three (3) or on notice of defect. IN CONSIDERATION OF PAYMENT OF $1, 996 . 00 PER YEAR A) Will inspect all air conditioners and heating units three times per year at intervals of four months. B) Lubricate all motors and bearing housings . C) Adjust all pulleys and belts. D) Furnish labor for installation of all parts necessary for proper operation at time of scheduled service call . E) All work under this agreement is to be completed within the normal eight hour working day. Any overtime work done upon of or with the approval of the City of Shakopee will be subject to overtime charges of 1 1/2 times per hour. F) It is further provided that the date on which service will be rendered each period will be determined by the service man's itinerary. However, all possible arrangements will be made to render such services as close to the date most convenient to the owner. G) The City of Shakopee will pay for all parts and materials. H) This agreement does entitle the City of Shakopee to emergency service calls. I) All repair work completed on "call" or done not in conjuction with normally scheduled maintenance checks will be billed out at the rate of $46 . 80 per hour, plus parts. CITY OF SHAKOPEE CONTRACTOR BY Mayor BY BY a; (. 4 t. City Administrator ssoiated Mech , ical BY City Clerk 171, SHAKOPEE FIRE DEPARTMENT 129 East First Avenue, Shakopee, Minnesota 55379 Charles E. Ries, Fire Chief established 1876 TONSENT MEMO TO: Dennis R. Kraft , City Administrator FROM: Charles E. Ries , Fire Chief RE: Capital Equipment - Portable Radios DATE: 1/6/90 INTRODUCTION: Price quotations were obtained for four ( 4 ) Motorola multichannel radios . These radios will be used to replace our present old single channel radios . BACKGROUND: These radios are used on the fire/rescue scene for communications between officers, fire-fighting crews , and the county dispatcher. Tactically, radio communications are used to coordinate the entire on-scene operations . Multiple channel capabilities allow communication segmentation according to function and department on the fire scene. This also allows separation of communications by fire department when more than one department is responding to a call at the same time or in mutual aid situations . A price quotation for these radios was recieved according to the Minnesota Fire Agencies Purchasing Consortium Bid No. A5839-A, items 1 , 2 , 3 , and 5 . The total for the four radios according to this bid price is : $3992 . 00 . Recommendation: Purchase four ( 4 ) multiple channel radios (Motorola MT1000 ) from Motorola for $3992 .00 . The Capital Equiptment Budget for Portable Radios is $4000.00. Ca a Charles E. Ries Shakopee Fire Chief AerA GAKOPFF Fire station—334 West Second Avenue bc ^ D X H be E ›. ,,, ,E„..0 ,4 v ..., ..... c Om, cl. cr ,_c,..) •,..., o .P-4 I' W x v c' c -- Q., n. o C J J C.i Z Q 4.41 cp aa) ti 4) 0 v E"4 g x w EO o O U, ,,; V o a Q' os m .Q v p c 'p_ c k 4Vj v yO b0 O v 0 4.) , c V L. ‘*".•-• ¢, y ¢, C �L cC • ., v psp (-3 , . [ rely si cbq O OOp S i . =a. 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C n rt, O O O z' '•s x L5 •p* _ ,•P -s Al C C ..r, R .., et = .Y "C cm Oq As rn -5 O'. rD. �o ”• C7 p O �* ¢. v '" R `s O O O ° C P cm A% Q UQ O n ° Q. 0 tD v to .s s �' R 0 .•r, -"r .,s O O -y O p », so B rD ° (I f) O c�p'LS (D E. • ,–, rD k w ° CD C 0M C -s O C Com, O .s .n v, °-v so R Oq W C ¢• O ' y z• C = 000.E -< �'O ? �+, et ¢. 'C C An, rD ro • = 0.`ro "C to fp Z ° A -. • R O O c= et, O " Or As a. n n• (t fD O "'ti Al �. 0 Oq • Q cl• y O 't 'y co CD Z `t ¢- fD vii ."--. �. R A, As w ¢. -.� (D A.r v .11 L MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointments to Boards and Commissions DATE: January 11, 1990 INTRODUCTION: Nominations have been made to various boards and commissions to fill terms expiring January 31, 1990. It is appropriate at this time for appointments to be made. BACKGROUND: Terms on various boards and commissions are expiring on January 31, 1990 . If appointments are made at the January 16, 1990 Council meeting, these appointees can be seated at the respective February meetings. Appointments to boards and commissions will become effective at the first meeting in February (except that the SPUC appointment becomes effective at their first meeting in April . ) There is sufficient time between the appointments and the first meetings for appointees to receive an agenda packet and become familiar with the material prior to the meetings. Mr. Forbord has applied for both the Planning Commission and CDC. He is already serving on the Downtown Committee. I advised him that Council policy limits residents to serve on only two committees. If he is appointed to both Planning and CDC, he will have to resign from one of the three committees. He advised me that he will make that decision when it becomes necessary. Elsewhere in the agenda packet, Council will find a resignation from John Roepke from the Police Civil Service Commission. Assuming Council accepts the resignation, Council may wish to fill the vacancy at this time. The ballots have been prepared accordingly. In some cases, there are unexpired terms which need to be filled as well as full terms. The balloting will not distinguish these positions. Council will actually decide as the motions for appointment are made. It would seem appropriate to appoint the candidate with the largest number of votes to the longer term. Although that doesn't have to be the case. I advised Mr. Steve Johnson that as an elected official he is not eligible to serve on the Police Civil Service Commission. He said that he would get back to me if he wished to be considered for another board or commission. At this time I have not heard back from Mr. Johnson. Bill Harrison submitted his application for the Cable Communications Advisory Commission on january 3rd, after nominations were made. Bill has served on the Commission since 1983 . If Council wishes to consider Bill for appointment, Council should dispense with the rules and place his name in nomination prior to balloting. Please review Mr. Houser' s attached memo recommending that the Community Youth Building Committee be abolished at this time. Also, please note that Mr. Ed Dressen, who has applied for a position is not a representative from a local scouting program. This is a qualification specified in the resolution establishing the committee. To expedite the balloting process, I recommend that the Council discuss the issues mentioned in this memo after the worksession before they recess, make appropriate motions relating to accepting the resignation from Mr. Roepke and nominating Mr. Harrison as well as deciding if they wish to make an appointment to the Community Youth Building Committee at this time. Then the ballots could be filled out prior to the 7 : 00 p.m. meeting. Staff could then tally the ballots before the item comes up on the agenda. No balloting is necessary where there is only one candidate for an opening. NOMINEES ACTION RECOMMENDED Terry Joos 1. Move to appoint and Mike Pennington to the Planning *Terry Forbord Commission/Board of Adjustments and H.R. Spurrier Appeals for a four year term expiring *Dave Czaja January 31, 1994 . William Mars Susan Stolarcek 2 . Move to appoint to Nancy Christiansen the Planning Commission/Board of Adjustment and Appeals to fill the unexpired term of Clifford Stafford expiring January 31, 1992 . William Mars 3 . Move to appoint and Judith Case to the Community *Mark Miller Development Commission for three year *Terry Joos terms expiring January 31, 1993 . Terry Forbord 4 . Move to appoint to the Community Development Commission to fill the unexpired term of Al Furrie expiring January 31, 1992 . Susan Stolarcek 5. Move to appoint and Judith Case to the Energy and Eldon Reinke Transportation Committee for three years terms expiring January 31, 1993 . 17 6. Move to appoint to the Energy & Transportation Committee to fill the unexpired term of James Moline expiring January 31, 1992 . James Bastyr 7 . Move to appoint and *Lee Davis to the Cable *Bill Harrison Communication Advisory Commission for three year terms expiring January 31, 1993 . *Dale Dahlke 8 . Move to appoint Dale Dahlke to the Housing Advisory and Appeals Board for three year term expiring January 31, 1993 . *Dale Dahlke 9 . Move to appoint Dale Dahlke to the Building Code Board of Adjustments and Appeals for three year terms expiring January 31, 1993 . *James Kephart 10 . Move to appoint to Terry O'Toole the Shakopee Public Utilities Commission Mike Pennington beginning April 1, 1990 for a three year term expiring January 31, 1993 . *Laura 11. Move to appoint Laura Wermerskirchen to Wermerskirchen Shakopee Community Recreation Board for a two year term expiring January 31, 1992 . Terry Born 12 . Move to Appoint to the Gary Scott Police Civil Service Commission for a Richard Mulcrone three year term expiring January 31, 1993 . Marcia Spagnolo 13 . Move to appoint to the Police Civil Service Commission to fill the unexpired term of John Roepke expiring January 31, 1992 . Ed Dressen 14 . Move to appoint to the Community Youth Building Committee for a two year term expiring January 31, 1992 . * Indicated Incumbents FIRST BALLOT Planning Commission (Vote for 3) Nancy Christiansen Dave Czaja Terry Forbord Terry Joos William Mars Mike Pennington H. R. Spurrier Susan Stolarcek Community Development Commission (Vote for 3) Judith Case Terry Forbord Terry Joos William Mars Mark Miller Cable Communications Advisory Commission (Vote for 2) James Bastyr Lee Davis Bill Harrison Shakopee Public Utilities Commission (Vote for 1) James Kephart Terry O'Toole Mike Pennington Police Civil Service Commission (Vote for 2) Terry Born Richard Mulcrone Gary Scott Marcia Spagnolo SECOND BALLOT Board or Commission Board or Commission Board or Commission Board or Commission Board or Commission Board or Commission Memo To: Dennis R. Kraft, City Administrator From: LeRoy Houser, Building Official Date: January 10, 1990 Subject: Appointment of Community Youth Building Committee Introduction The Community Youth Building Committee was appointed on an experimental basis in 1989 to see if a volunteer concept would work for administering to the operation and scheduling of this city owned facility. January, 1990 is time for the reappointment or disbanding of this committee. Background In summary, the function of this committee was to maintain and clean this facility after it was used by Shakopee youth groups. It was also charged with scheduling the use of this building. They were responsible for scheduling supervised youth activities only and providing this schedule to the Recreation Department one month in advance. Any remaining time that was not scheduled, the recreation department was authorized to schedule. To date, one year later, our Recreation Department indicates that this requirement has not been complied with. There has been many months that they have not received the schedule. In review of the performance of this experiment the following should be considered. 1. This is the only city owned facility thats use is controlled by a committee appointed by the Council. 2 . Shakopee Recreation Department has not had the schedule provided to them as required by the original agreement. 3 . Unauthorized scheduling (pro-life) appears to have taken place which caused considerable concern to the groups who donated money, materials and labor to build this facility. 4. We have had one fire in the building which caused about $1, 500. 00 in damage. This fire was caused by users storing oily mops in the furnace room. 5. To date we have had one committee member resign, two terms are expiring and we have received one application for appointment to the committee. 6. Some concern has been voiced as to the difficulty in scheduling this facility because of lack of direct access to the scheduling authority. Questions have been raised as to why the Recreation Department doesn't schedule this facility as they schedule all other city owned facilities. 7. Having an independent committee schedule this facility does reduce the work load of the Recreation Department. However, they indicate they can handle the additional work and responsibility but are indifferent at this point in time. Youth Building Page Two Alternatives The following alternatives could possibly improve the scheduling/ accessibility and operation of this facility and make it more consistent with scheduling of our other city owned buildings and recreational facilities. 1. Phase out the committee through attrition and turn the scheduling and operation of this facility over to the Recreation Department. 2 . Contact the primary users of this facility (scout masters, etc. ) and request input from them as to how they would like to see the facility operated and who they feel should be the scheduling authority. 3 . Abolish the committee now and turn operation over to recreation department. If the committee is abolished, the city will have to incur maintenance obligations - as we do with all city owned buildings. I would estimated the cost to be approximately $150. 00 per month. This cost has not been budgeted for 1990. If Council desires the City to absorb the costs, as with other city owned buildings, they would have to come out of the contingency fund for 1990. If Council would like the costs to be borne by the organizations using the facility, staff should be directed to look into the alternatives which might be considered. Recommendation After considering (1) the fact that the schedule has not been provided to the Recreation Department as originally agreed upon, (2) all of our other city buildings are under the control and operation of city departments, and (3) placing the control of the building under the Recreation Department makes the mechanics of registration more accessible to the public, staff recommends alternative No. 3 . We also recommend a letter be sent to the committee members thanking them for their participation to date. Recommended Action Direct staff to prepare the appropriate resolution abolishing the Community Youth Building, direct Shakopee Community Recreation to schedule the use of the building under the guidelines of the governing resolution, and direct staff to send a letter to committee members thanking them for their participation to date. LH/jms ----- APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 : 45 a.m. Cable Communication Commission Quarterly or as needed on _ _ _ Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: 1 \, HO ,rr 6Di \. Address: q3� 61 `71" -3 il Phone: (H) 4 q - / 'e 7 (B) -16/ -- o233 (,', How long have you been a resident of Shakopee? fly y e0r5 Occupation: TQC-/Le K Does your work require you to travel? ( ck one) A great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet V. necessary) .SYoh 1 i, ---PrPt iil gaifv -(// ,):, i • Board or Commissiori'in which you are interested? C-U 6/e i1/ /7/C-437,7%,-2- 5-777/77 .�;L'ii Please state briefly why you are interested in serving on this Board/Commission for which you are submittingg an application: .1 44 ye__ '�-�2 /1 /!J vo /V Q/ aJ 7�h ea i/e 7`�/VIS/817 - - cc_. c7L /d L7 ap-4 11 4/44 'I -71 21 72: ,,x .C- r ve- -// Co-12.(t.),-.-4' Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the. potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized,�w ich could be constructed as a conflict of interest? Yes No / . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. 2 . 3 . I hereby certify that the facts within the foregoing application are trp and corr to the best of my knowledge. Signature RETURN APPLICATION AND /yG. 4' PLEDGE TO: 7 ate/ City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: .gat' n o iJj- MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Ranking of Board and Commission Candidates by Committee DATE: January 12 , 1990 In December of 1989 the City Council appointed a committee composed of then - Mayor Dolores Lebens and Council members Gloria Vierling and Jerry Wampach to interview candidates for board and commission openings. The City Administrator was also a part of the interview panel but did not participate in the voting. This memo ranks candidates only in those circumstances where there are more candidates than openings for a particular board or commission. Council members Vierling and Wampach attended all three interview sessions held and Mayor Lebens attended the two interview sessions which were held during the month of December but did not attend the interview session held on January 11th. The committee members ranked candidates from top to bottom. The rankings made by the committee are sent to the City Council for their consideration. The ranking of candidates for various boards and commissions where there are more candidates than openings are as follows: PLANNING COMMISSION Terry Joos H.R. Spurrier Mike Pennington Nancy Christiansen William Mars Dave Czaja Susan Stolarcek Terry Forbord COMMUNITY DEVELOPMENT COMMISSION Mark Miller Terry Forbord William Mars Terry Joos Judith Case CABLE COMMUNICATIONS ADVISORY COMMISSION Bill Harrison James Bastyr Lee Davis 11A - SHAKOPEE PUBLIC UTILITIES COMMISSION James Kephart Terry O'Toole Mike Pennington POLICE CIVIL SERVICE COMMISSION Gary Scott Marcia Spagnolo Richard Mulcrone Terry Born RESOLJTION NO. 2206 A RESOLUTION SETIING FORTH CITY COUNCIL PROCEDURAL POLICY ON APPOINIMENTS TO CITY BOARDS AND COMMISSIONS WHEREAS, in accordance with the City Code, the Shakopee City Council has the authority and obligation to appoint persons to the various City Boards and commissions; and WHEREAS, the City Council desires to establish a procedure for the appointment of persons to the various City boards and commissions. NOW, THEREFORE, BE IT RESOLVED, that the Shakopee City Council hereby establishes the following procedure to appoint persons to the various City boards and commissions: 1. when an appointment is required, the City Administrator shall notify the City Council as early as possible before the appointment is put on the City Council agenda. 2. The City Council shall make an appointment to a City board or commission only if the appointment appears on the printed agenda of that meeting or if the appoint- ment was tabled from a previous meeting. 3. The City Council shall follow Roberts Rules of Order, Newly Revised, in making nominations for any appoint- ment to be filled. Any Councilmember can nominate • an individual and the nomination must be seconded by another member. Each Councilmember who nominates a person for an appointment should either pass out a resume of that person to the other Councilmembers or be able to recite some background information about the nominee. A motion to close nominations can be made and seconded at any time after each Councilmember present has been polled for a nomination. Once nominations are closed, no further applications will be received and vote will be -made at the next Council meeting. 4. After nominations have been closed, if there is more than one person nominated for an appointment, the City Clerk shall distribute paper upon which each Councilmember shall write his preference for the appointment and sign their name. 5. The Mayor shall open the paper ballots and announce how the votes were cast.-- . - 6. ast.- 6. If the person receiving the most votes does not have a majority vote of the Councilmembers present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. ICauao33y KlID / ' _ / •7g61 '1Caenuer 30 icep sTgl wao3 of se panoaddy 31 /) as ��T3 ZS3I IV aadoiegs 3o Al-To at{ 3o aoi( 7- , 71" •*1861 'Limier 3o i(ep Pa£ sTgl plaq 'elosauuTW 'aadojegs 3o X113 aql 3o ITouno3 AlT3 aqs 3o uoTssas aeln2aa uT paldopy •1ClaaTlua aTagl uT paleadaa Xgaaaq ale 6961 Pue 2951 suoTlnlosag legs 03AI0S32I 2alflIf11 II 3S • •&uTpaaw ZTouno3 awes at{ le an000 of Ile 1uawluTodde pue &mon 'suoTleuTwou 3Twaad of sluaw -luTodde uo ioT1od leanpaooad aql anTeM /Cm TTouno3 alp 'ivasaad saagwamouno3 aql 3o aeon X3TaoCau uodn •6 •PaTT3 .Claadoad aq pue �aal3 (113 aql of .nano pauana aq 'legs slolleq 11y •g •paluTodde uagp sT aqs ao aq 'X1Taocew a sanTaoaa uosaad aql 31 pue uo pawn aq [Tags uoTlow sTUL •uoTlTsod aqp of uosaad Imp auTodde of aapao uT sT uoTpow a 'atT1 1e41 11/ •alon X1 TaoCew a seq aqs 20 aq lega loe3 at{ pue aweu aaq ao sTq aonouue Tlegs aoXSW 3L '3o17q laded e uo aeon X3Taofew e panTaoaa set{ alepTpueo e aal3y •L Z aged 90ZZ •oN uoTlnlosag TO: GENERAL INFO FROM: Lou RE: Kephart , S .M. Hentges Company, SPUC contracts DATE: 1/16/90 SPUC has had no formal contracts with S.M. Hentges Company. We (staff) have used Hentges and other contractors to do additional work on watermains when the company was working in the immediate area on a City of Shakopee Street/sewer project . We (staff ) have used Hentges and other contractors to do emergency work on watermain leaks . We ( staff ) have used Hentges specifically for emergency work on First Ave because they have the large machinery needed to get the job done in the shortest amount of time. Change Orders for water work on a City Contract are either minor modification of a project , or are work requested by SPUC staff on the existing watersystem either in conjunction with the City Contract , of else nearby the work being done under a City contract . It is not usual practice to take Change Orders on City Contracts to the Utility Commission for approval . My signiture on Change Orders to a City contract signifies staff acknowledgment of changes in the water portion of a city contract . The payments made to S .M. Hentges and Sons Company, and to other contractors for staff-ordered water work is as follows: Before Kephart worked for Hentges : 1985-87 S .M. Hentges and Sons: $ 17 , 527 1985-87 Other Contractors : $ 2, 529 When Kephart worked for Hentges: 1988-89 S.M. Hentges and Sons : $ 7 ,477 1988-89 Other Contractors : 2,009 After starting work for Hentges , Kephart would abstain from voting on bills for that company. A copy of the December 4, 1989 SPUC minutes illustrates an example of this. 1'; - s MINUTEST 114 OF THE 1 SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on December 4, 1989 at 4 : 30 P .M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners Kirchmeier, Kephart , and Cook. Also Liaison Wampach, Manager Van Hout and Secretary Menden . Employees of the Shakopee Public Utilities Commission were present to present their wage requests for 1990 . Motion by Kephart , seconded by Kirchmeier that the minutes of the November 6 , 1989 regular meeting be approved as kept . Motion carried. BILLS READ: City of Shakopee 20 032 . 00 ABM Equipment and Supply, Inc . 23 , 832 . 00 ACI Computer Service 50 . 00 Auto Central Supply 6 . 95 Berens Market 76 78 Border States Electric Supply 1 , 632 . 00 Unisys Corporation 107 . 000 ValleyFair 2, 111 . Valley Industrial Propane, Inc . 11 . 53 . 76 Lou Van Hout • 48 . 41 Van-O-Lite, Inc . 278 . 10 Voss Electric Supply Co. 69 . 10 Water Products Co. 5,791 . 48 Westinghouse Electric Supply Co. 1, 952 . 10 Woodhill Business Products 1,457 . 00 Word Perfect Corporation • 90 . 00 Yarusso' s Hardware Co . 90 . 36 A. T. & T 18 . 57 143 . 93 Bills Toggery, Inc . 797 City of Shakopee 276 . 46 City of Shakopee 1 ,276 . 86 Shakopee Services, Inc . 33 . 00 Southwest Suburban Publishing, Inc . 124 . 55 Triangle Engineering, Inc . 300 . 00 U.S . West Communications 358 . 26 Motion by Cook, seconded by Kephart that the bills be allowed 0 and ordered paid. Motion carried. Motion by Kirchmeier, seconded by Cook to a. end the above action to exclude the bill from S .M. Heatge* and Bons in the amount of $2,859 .84. Motion carried. Motion by Cook, seconded by Kirchmeier that the bill. from S .M. Hentges and Sons, Inc. in the amount of ;2 , 859 . 84 be allowed and ordered paid. Motion carried. Commissioner Kephart abstained. Motion by Kirchmeier, seconded by Cook to hold the payment to fha rirt.( isnF __ • - 11 December 18, 1989 Mr. Julius A. Coller II City Attorney 211 West First Avenue Shakopee, MN 55379 RE: Your Letter of November 13 , 1989/Indebtedness of Ed Dressen Dear Mr. Coller: You indicated to me in the above mentioned letter that Mr. Ed Dressen has an outstanding debt of $35. 00 due to the City of Shakopee for the use of a truck borrowed by him on February 13 , 1988 . You also indicated that demand was made on Mr. Dressen for payment which was ignored and that he was subsequently served with a summons and complaint and that also has been ignored. In that we would have to pay a $85. 00 filling fee in District Court and prepare other documents to pursue this I suggest that that action would not be economically feasible and I agree with your recommendation that we edge off this matter but that we keep this information available re: Mr. Dressen. Very truly yours, Dennis R. Kraft City Administrator DRK:trw JULIUS A. COLLER, II JULIUS A.COLLER ATTORNEY AT LAW 612-445-1244 18 59-1940 2 1 1 WEST FIRST AVENUE SHAKOPEE, MINNESOTA 55379 t I To: Dennis R. Kraft, City Administrator From: Julius A. Coller, II, City Attorney Dated: November 13;119889 Re: Indebtedness of Ed Dressen BACKGROUND On JUne 15, 1988 Accounts Receivable Clerk, Eileen Klimmek, gave me two accounts, one of which has been cleared and one against Ed Dressen for $35.00 which has not been cleared by payment 'or otherwise. The charge against Mr. Dressen was for the use of the City truck borrowed by him in connection with use by the Boy Scouts which was a pick up vehicle. on 2-13-88. Demand was made. on Mr. Dressen for payment, it was ignored, we did serve him with Summons and Complaint in Court and that has been ignored and the time for answering has long since expired and we are in a position to prove up the case as a default judgment, but I seriously consider whether it is worth the effort to collect $35.00 because it will mean that we will have to pay the filing fee of $85.00 to the District Court and then it will be necessary to prepare and file the necessary papers and then to have Eileen spend some time on the day of hearing up at the Court House waiting for our spot on the calendar. I do not believe these proceedings are economically feasible and would recommend that the matter be charged off but kept in mind the next time Mr. Dressen wants to borrow a truck for whatever purpose. I shall await your guidance . Ver truly yours, I , . , Ju us A. Coller, II JAC/nh , '1 "'"' January 15, 1990 Mayor Gary Laurent Members of the City Council and Dennis Kraft, City Administrator City of Shakopee 129 First Avenue Shakopee, MN 55379 Dear Ladies and Gentlemen: Thank you for considering me as an appointment for various boards and commissions within the City. After my interview with the Review Committee on Thursday, January 11, 1990, I felt that it was not abundantly clear what my intentions were. Likewise, I was not sure of the Committee's thoughts. Therefore, in this letter I will outline, for our mutual benefit, what my intentions are. The decisions contained herein are based upon analysis of what I perceive to be my personal skills and how I would apply them to their highest and best use. Also, the goals and objectives outlined within the existing and updated version of the Comprehensive Plan are a factor. Outlined below is an amendment to my application: 1. Downtown Redevelopment Committee. Effective immediately I resign as a member of the Downtown Redevelopment Committee. 2. Community Development Commission (CDC) . My application to be appointed to the CDC remains as submitted but only if; a) the regular meeting time can be rescheduled to early morning (7:00-8:00 a.m. ) or early evening (6:30-7:30 p.m. ) , and; b) I am appointed as a regular member of the Planning Commission. 3. Planning Commission. My application to be appointed to the Planning Commission remains as submitted. Although the above amendments to my application will not allow me to participate in the many projects and committees I have previously been associated with, it will focus my time and skills in a manner I find most efficient. If the City Council elects to disregard my requests, I regretably withdraw my applications to serve the City. Sincerely Terry M. Forbord 2103 Bridge Crossing Shakopee, MN 55402 TMF:bw January 15, 1990 Mayor Gary Laurent Members of the City Council and Dennis Kraft, City Administrator City of Shakopee 129 First Avenue Shakopee, MN 55379 Dear Ladies and Gentlemen: I must share with each of you my displeasure regarding the appointment system. I was shocked that the new Council was continuing to utilize the old appointment system, that allows defeated former public officials' input into the selection process for various boards and commissions. This inept system allows indiscriminate vindictiveness by defeated former officials. In this particular instance we have a former official whose conduct and behavior in office lead to nothing short of municipal chaos and unfortunate court proceedings. We should not forget. Yet we allow this person to participate and rate applicants without even personally interviewing them. Please, for the sake of fairness, disregard this system. It is not in the spirit of good government. Sincerel Terry M. Forbord 2103 Bridge Crossing Shakopee, MN 55402 TMF:bw --- c.-- --, • m r:--- mT _ , 4, • I ,'''''z'\ r ---- / 7 A/ MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directo ri-0 ;$111 SUBJECT: Adams Street, Project No. 1990-3 DATE: January 10 , 1990 INTRODUCTION: Attached is a Contract Extension Agreement with the City ' s consultant , Orr-Schelen-Mayeron & Assoc . , Inc . , covering engineering services associated with the design of the Adams Street Project for Council consideration. BACKGROUND: On January 2 , 1990 , the City Council held a public hearing for considering street improvements to Adams Street between 3rd Avenue and 6th Avenue and improvements to 4th Avenue between Adams Street and Harrison Street . At the conclusion of the public hearing, City Council ordered plans and specifications by adopting Resolution No. 3157 . At that time, staff indicated that due to current staff workloads and the fact that this would be a State Aid Project, staff felt it would be more expeditious for the City ' s consultant, Orr- Schelen-Mayeron & Assoc. , Inc . to design this project. The City Council directed staff to obtain a proposal from OSM in order to provide these engineering services . Attached a Contract Extension Agreement with OSM covering engineering services associated with this project. As stated in the proposal , OSM will agree to provide these services as indicated in the attached Scope of Services for a fee "not-to- exceed" $ 1 + , 000 .00 . They would provide the services at their hourly fee levels established in the contract with them. Staff is now requesting authorization to execute this agreement and utilize Orr-Schelen-Mayeron & Assoc. , Inc . to complete the design of this project. ALTERNATIVES: 1 . Approve the request and direct the appropriate City officials to execute the attached agreement with OSM. 2 . Deny the request. 3 . Direct staff to obtain additional proposals or take some other action. RECOMMENDATION: Staff recommends Alternative No. 1 , to use OSM to perform the design on this project and direct the appropriate City officials to execute the attached agreement. Because of staff workloads, staff will be unable to design this project in-house in order to meet the 1990 construction season. In addition this is a State Aid Project which requires additional information and plans above and beyond but we would normally do for our projects. Staff feels that OSM would be able to complete the design in a more timely manner and obtain the State Aid approval in time for the 1990 construction season. Since the City of Shakopee must expend some State Aid Funds in 1990 on a project or be faced with losing those funds , staff feels it imperative to get this project designed quickly and out for bids and is therefore recommending that OSM be retained to do the design . All engineering and administrative fees associated with this project would be included in the total project costs and added into the special assessments at the conclusion of the project , as indicated in the feasibility report. ACTION REQUESTED: Direct the appropriate City officials to execute the attached agreement with Orr-Schelen-Mayeron & Assoc . , Inc . to perform engineering services associated with the Adams Street, Project No. 1990-3 for a "not-to-exceed" fee of $14 ,000 .00 . DH/pmp ADAMS On l"-7 Schelen Mayeron& .ball Associates,Inc. 2021 East Hennepin Avenue Minneapolis,MN 55413 612-331-8660 January 5, 1990 FAX331-3806 Engineers Surveyors Planners City of Shakopee • 129 East 1st Avenue Shakopee, MN 55379 Attn: Mr. David Hutton, P.E. Director of Public Works Re: Contract Extension Agreement Adams Street & 4th Avenue Dear Mr. Hutton: As per our Agreement for Professional Services with the City of Shakopee, Section 1-A through 3-B (Major Projects) , this extension agreement is for the design of Adams Street between 3rd Avenue and 6th Avenue and 4th Avenue between Adams Street and Harrison Street, along with the necessary storm facilities. Orr-Schelen-Mayeron & Associates agrees to accomplish the attached Scope of Services for a fee not to exceed $14,000. The City of Shakopee agrees to reimburse OSM for these services in accordance with Section IV of the Agreement for Professional Services. If this proposal meets with your approval , please sign below and return one copy to our office. We look forward to working with you on this project. Yours very truly, ORR-SCHELEN-MAYERON CITY OF SHAKOPEE & ASSOCIATES, INC 604t2--4)- Gary Laurent , Mayor Robert D. Frigaard, P.E. ssociat 1, k-(1/4),�,, Dennis R . Kraft , City Admin . John P. Badalich, P.E. Vice President Judith S . Cox , City Clerk RDF/cmw 1/90-80 Attachment ENGINEERING SERVICES FOR ADAMS STREET BETWEEN 3RD AND 6TH AVENUE AND 4TH AVENUE BETWEEN ADAMS AND HARRISON STREETS SCOPE OF SERVICES A. DESIGN PHASE 1. Review and evaluation of the Feasibility Report prepared by the City. 2. Necessary surveying work to complete final construction plans (easement work will be extra) . 3. Review testing program and evaluate borings (testing to be paid for by the City) . 4. Final project design. 5. Preparation of design plans, specifications and bidding documents. 6. Preparation of detailed construction cost estimate. 7. Prepare and submit necessary permit applications to regulatory agencies. 8. Assist the City in advertising for bids and provide recommendations for award of contract. B. CONSTRUCTION PHASE 1 . Provide required construction engineering services as follows: a. Periodic observations of the work in progress (once a week 4 hours) . b. Preparation of supplementary drawings to clarify working drawings as may be needed. c. Review of shop drawings to determine compliance with plans and specifications. d. Review of necessary testing done by testing laboratories. e. Final inspection and report of completed project. ihi MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Vierling Drive Watermain Project 1990-2 DATE: January 10 , 1990 INTRODUCTION: Attached is a proposal from McCombs Frank Roos Associates, Inc . for providing engineering services with the design of the Vierling Drive watermain extension. BACKGROUND: On December 19 , 1989 the City Council of Shakopee held a public hearing to consider improvements to Vierling Drive . The improvements consist of installing watermain on Vierling Drive from Limestone Drive to the west boundary of Heritage Place 2nd Addition (approximately 2 ,000 feet) . At the conclusion of the public hearing, the City Council ordered plans and specifications prepared for the project by adopting Resolution No 3161 . In addition, the City Council directed staff to obtain a proposal from McCombs Frank Roos Associates , Inc . for providing design services associated with this project . This consultant was selected for several reasons . First of all , staff workloads would not permit staff to design this project in-house in a timely fashion. Secondly, McCombs Frank Roos Associates , Inc . did all of the design for Heritage Place 2nd Addition and as part of that design they had to perform a preliminary design on the watermain in Vierling Drive . They are very familiar with this project and have done alot of work on the design already . Thirdly , the City is not required to advertise for bids for consultant services and staff felt that the extensive background information that McCombs Frank Roos Associates has on this project that no other consultant would be able to submit a competitive bid . This project is being funded entirely by special assessments and the Utilities Commission . All engineering fees associated with the project would be included in those assessments and funding. Attached is a proposal staff has received from McCombs Frank Roos Associates , Inc . to perform the engineering and design services associated with this project. As stated in this letter, the work would be done for a lump sum fee of $10 ,300 .00 . Staff and the Shakopee Public Utilities Manager has reviewed this proposal , including the scope of services, and finds it to be acceptable. The proposed fees are in line with the accepted rates established by the American Society of Civil Engineers . ALTERNATIVES: 1 . Accept this proposal and direct the appropriate City officials to execute the document. 2 . Deny the request. 3 . Solicit additional proposals for this work. RECOMMENDATION: Staff recommends Alternative No. 1 , to accept this proposal and direct the appropriate City officials to execute the document. The Shakopee Public Utilities Manager has reviewed this proposal and also concurs with staff and recommends approving of it. ACTION REQUESTED: Move to direct the appropriate City officials to execute the attached agreement with McCombs Frank Roos Associates , Inc . to provide engineering services associated with the Vierling Drive Watermain , Project No . 1990-2 , for a lump sum fee of $10 ,300 .00 . DH/pmp DRIVE ,,., 1 ? d 44-1! McCombs Frank Roos Associates, Inc. Twin Cities St.Cloud 15050 23rd Ave.N. Telephone Engineers Plymouth,MN 612/476-6010 Planners 55447 Facsimile Surveyors 612/476-8532 January 2, 1990 Honorable Mayor and Members of the City Council City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 SUBJECT: City of Shakopee, Minnesota Vierling Drive Watermain Extension Construction Plans and Specifications MFRA #9196 Dear Mayor and Council Members: At the request of the City Engineer, Mr. Dave Hutton, we are providing this proposal to provide our engineering/land surveying services for the construction phase of trunk watermain improvements along Vierling Drive. We understand that the improvements will be in general accordance with the Feasibility Report, dated November 15, 1989 and be constructed in 1990. The basis of our fee is as follows: BASIS OF FEE Compensation for our basic services, as described herein, shall be a lump sum fee of $10,300.00. BASIC SERVICES PROVIDED Our proposal is based upon our providing the following described basic services: I. Engineering Design - Research available data, meet with City Personnel and prepare final plans and specifications based upon the Feasibility Report. Submit plans and specifications to the Minnesota Department of Health for approval. All application fees shall be the City's responsibility. II. Surveying - Determine horizontal and vertical control for the project area. Coordinate the location of gas lines along Vierling Drive with gas company. Prepare legal descriptions for temporary and permanent easements. Provide construction stakes for horizontal and vertical alignment. An Equal Opportunity Employer Honorable Mayor and Members of the City Council January 2, 1990 Page Two III. Project Administration - Provide Advertisement for Bids, and plans and specifications for bidders. Provide limited project management and site visit meetings. Because "meeting" time is generally determined by the City's demands, all meetings in excess of twenty (20) hours shall be detailed as "additional services" in our billings. We understand that the City will be providing all services in regard to contract preparation and payment, as well as on-site construction observation, coordination of testing and completion of Record Plans. SERVICES BY OWNER The City shall be responsible for obtaining all signatures on required easements and paying all required permit fees and costs of graphics which must be reproduced outside of our office. The Owner is also responsible for soils investigations and testing by a soils consultant. CONDITIONS 1. The attachment entitled "General Conditions for Professional Services" shall be an integral part of this proposal/contract. 2. Our fee proposal is based upon all services being completed prior to January 1, 1991. 3. Services that are provided beyond this agreement, such as project scope changes or additional meetings with City Staff or contractors, shall be compensated for on an hourly basis as extra work. We trust that this proposal responds to your needs for civil engineering services. If you have any questions or need additional information, please contact us. However, if the terms are acceptable, please sign and return one copy of this proposal to our office. We appreciate this opportunity to provide our services and look forward to a most successful relationship. Very truly yours, McCOMBS FRANK ROOS ASSOCIATES, INC. Daniel M. Parks, P.E. DMP:jmj Enclosures THE ABOVE TERMS AND CONDITIONS ARE ACCEPTED THIS DAY OF , 1990. By: , Mayor By: , City Clerk By: , City Administrator I � woPtI uic-ra I@A LIt11ISIimini muff V IOU I I.COP ", ► / TB OfVE-ffV7Tvn1 Fmm itNIliNc4 , or r•HAkt C ca r1 °o'C!t 2A- °'vc ,Ver/VifNG P R.f74-tO/O McCombs Frank Roos Associates, Inc. Fax q - F'�' V, Twin Cities St.Cloud 15050 23rd Ave.N. Telephone Engineers Plymouth,MN 612/476.6010 Planners 55447 Surveyors FEH SCHEDULE Effective 4-- 1-89 ' The hourly charges would basically be in the following range, depending on the persons involved: Principal Engineer/Land Surveyor $ 80-90/Hour Engineer/Land Surveyor $ 56-64/Hour Supervisory & Senior Technician $ 56-60/Hour Technicians/Draftsperson $ 36-42/Hour Surveyor (Crew Chief) $ 44/Hour Survey Technicians $ 30-36/Hour Inspectors $ 40-44/Hour 2-man Survey Crew $ 86/Hour 3--man Survey Crew $ 100/Hour Clerical $ 32/Hour 11 McCOMBS FRANK ROOS ASSOCIATES, BVC. GENERAL CONDITIONS FOR PROFESSIONAL SERVICES Section 1 -Scope of Work a. McCombs Frank Roos Associates, Inc.(herinafter called"MFRA"),shall perform the professional services defined in this Agreement and shall invoice the Client for those services at MFRA's standard rates. The estimate of cost, if provided to the Client and if stated as an estimate in this Agreement,shall not be considered as a firm figure,but only as an estimate unless specifically stated otherwise in this Agreement. b. MFRA shall provide additional services under this Agreement as requested by the Client and shall invoice the Client for these additional services at the standard rates. It is understood that the Scope of Work defined in this Agreement is based on the information provided by the Client. If this information is incomplete or inaccurate,or if unexpected conditions are discovered or required,the Scope of Work may change,even if work is in progress. MFRA shall make reasonable efforts to contact the Client when a change in the Scope of Work appears necessary,and the Client,by agreeing to the change, recognizes that the estimate of cost or contract figure may also change. c. All services that are to be provided shall be performed only once, except where noted. Revisions to previously completed work shall be invoiced at the standard rates. d. All application fees, outside printing/reproduction fees and other costs incurred by MFRA shall be paid directly by the Client,or be reimbursed to MFRA if they are paid by MFRA. e. The Client agrees to supply MFRA with a 2-foot topography,plans and other necessary material of the project which is pertinent to providing professional services. Unless otherwise stated, MFRA shall not be responsible for verifying site topography, as-built site conditions, or the accuracy of documents prepared by others. f. The Client shall contact separately for soil testing services. MFRA shall not be responsible for conducting or inter- preting soil testing results. Section 2 - Reports and Ownership of Documents a. MFRA shall furnish three(3)copies of all reports and design plans to the Client. The Client agrees to pay for ad- ditional copies at the hourly rates specified in the fee schedules. b. Reports, plans and other work prepared by MFRA shall remain the property of MFRA until all fees for MFRA's services have been paid in full. The Client agrees that all reports and other work furnished to the Client and its agents not paid in full will be returned upon demand and will not be iised for licensing, permits, design and/or construction. c. All original documents,reports,plans,specifications,calculations and estimates are and will remain in the property of MFRA. Section 3 - Invoices a. Invoices will be submitted once a month for services performed during the prior month. Payment is due upon presentation and is past due thirty (30) days of receipt of the invoice, unless specificaly arranged otherwise in writing. The Client shall provide MFRA with a clear written statement within fifteen(15)days after the invoice date with any questions in respect to the invoice. Failure to provide MFRA with a clear written statement within fifteen (15)days shall constitute acceptance of the invoice as submitted. The Client agrees to pay a finance charge on past due accounts. The billing rates,as described in this Agreement,maybe increased on the anniversary of the effective date of this Agreement. CONTINUED ON REVERSE SIDE b. The Client's obligation to pay for the work contracted is in no work dependent upon the Client's ability to obtain financing,zoning,approval of governmental or regulatory agencies,final adjudication of a lawsuit in which MFRA is not involved,or upon the Client's successful completion of the project. To preserve lien rights in accordance with the mechanics lien laws in Minnesota, McCombs Frank Roos Associates will file liens in the County where the project site is located within 90 days after the last item of service labor has been furnished. It is agreed that all expenses incurred by MFRA in liening or collecting any delinquent amount,including but not limited to reasonable attorney's fees, financial charges, witness personal, document duplication, organization and storage costs, court costs, travel and subsistences, shall be paid to MFRA by the Client in addition to the delinquent amount. c. MFRA shall have the absolute right to suspend work in the event payment of invoices is past due. Section 4 - Warranty and Limitation of Professional Liability a. The only warranty or guarantee made by MFRA in connection with services performed under this Agreement is that such services are performed with the care and skill oridinarily exercised by reputable members of the profession practicing under similiar conditions in the State of Minnesota. No other warranty,expressed or implied, is made or intended by rendition of consulting services. b. All MFRA's work shall be performed for the Client's sole use to fulfill the purpose of this Agreement and MFRA is not responsible for interpretation by others of the information developed. c. The Client agrees that it will limit any and all liability,claim for damages,cost of defense or expenses to be levied against MFRA on account of design defects,breach of contract, errors, omissions or professional negligence to a sum not-to-exceed $50,000.00 or the amount of MFRA's fee, whichever is greater. d. The Client further agrees to notify any contractor or subcontractor who may perform work in connection with any design, report or study prepared by MFRA of such limitation of Professional Liability for design defects, breach of contract, errors, omissions or professional negligence and require as a condition precedent to their performing their work, a like limitation of liability on their part as against MFRA. Section 5 - Public Liability Insurance a. MFRA represents and warrants that it and its agents,staff and consultants employed by it,is and are protected by Workmen's Compensation Insurance and that MFRA has such coverage under Public Liability and Property Damage insurance policies which MFRA deems to be adequate. MFRA shall furnish Certificate of Insurance upon request. MFRA shall not be responsible for bodily injury and property damage arising from negligent acts by the Client,its employees,agents,staff,consultants or subcontracts employed by it. It is understood that the Client has the reponsibility to make a determination as to the adequacy of insurance contracts and coverages for any person or entity that it employs,be it contractors,subcontractors,or others performing services for the client. In addition, the Client shall be responsible for requesting specific inclusions in coverage that are not adequately covered by MFRA's insurance. Section 6 - Termination a. This agreement may be terminated by either party upon at least seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. Such termination shall not be effective if that substantial failure has been remedied before expiration of the period specified in the written notice. If this Agreement is terminated, MFRA shall be paid for services performed to the termination notice. / 7 MEMO TO: Dennis Kraft , City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Public Works Office Remodeling DATE: January 9 , 1990 INTRODUCTION: Staff is requesting $4 ,000 .00 to remodel the Public Works office due to the recent reorganization of departments. BACKGROUND: Currently , the Public Works office is one large , open room approximately 17 feet by 21 feet. The office is occupied by the Public Works Supervisor , Secretary and Street/Parks Foreman. Because of the recent reorganization whereby the Public Works Department and Engineering Department were combined into one and under a Public Works Director, staff feels strongly that in order to effectively manage this department, an enclosed office for the Director should be constructed in the existing open office area . It would be extremely difficult to conduct business and encourage open communication in a large, open office. Staff feels that the construction of an enclosed office for the Public Works Director greatly assists in the ability to manage the department. The Building Inspector has obtained two quotes from private contractors and it appears that the work requested will cost around $7 ,000-8 ,000 . The Building Inspector also estimated that if the work is done by himself and City crews , the remodeling can be completed for approximately $3 , 500 .00 ( materials only) . Attachment A is an itemized list of the materials and work needed. It is proposed to construct a 9 ft. x 12 ft. stud wall , enclosed office . The existing "service window" foyer area would be removed to increase the usable area . Because of the current location of the new doorways in the block walls , it will be necessary to relocate or block up one of the doors to accommodate an enclosed office . New carpeting in this office has been requested for several years, due to the existing carpet being extremely worn out. Associated electrical work will be needed and due to the presence of a single heat duct for the entire area , an electrical baseboard heater will be needed . In addition to the remodeling itself, some new furniture is being requested . A spare desk and chair will be moved from City Hall . A small table and 1 -2 file cabinets are being requested . The total amount requested for furniture is $500 .00 . ( c The total amount being requested by staff for this remodeling is a "not-to-exceed" figure of $4 ,000 .00 . The Finance Director has indicated that this money would come from the Contingency Fund . In the 1990 Budget, $100 , 000 .00 was budgeted for contingency items and this will be the first item to draw from that account. ALTERNATIVES: 1 . Approve staff' s request to remodel Public Works office at a "not-to-exceed" figure of $4 ,000 .00 . 2 . Deny the request. 3 . Approve of portions of the request. RECOMMENDATION: Staff recommends Alternative No. 1 . ACTION REQUESTED: Authorize staff to spend up to $4 ,000 .00 to remodel the Public Work' s office to come out of the Contingency Fund . DH/pmp OFFICE oo'oog $ Tabs 00' OOZ gautge0 TTI aaMeJQ-}r 00' 0SL gauzge0 aTt3 aaMeJQ-Z 00' OS L $ aTges TTeUS aJngTuan,3 oo•56tr`E$ zvioi 00' OSZ paeogaseg otagoeT3 00' OSL quted 00' SZtr aooJ TegaW 00' 009 xaOM xooTg 00' 009 Te0tagoaT3 00' 006 gadaeO 00' OLE $ sTeTJageW 2uTpTTng V ZN3HH3VLLV /- r7"TABLED FROM 1 /2/90 COUNCIL MEETING" I MEMO TO: Dennis R. Kraft, City Administrator FROM: Dave Hutton, Public Works Director RE: Tahpah Park DATE: December 27 , 1989 INTRODUCTION: Staff is seeking Council authorization to execute agreements with several local organizations for the installation of lights at Tahpah Park. BACKGROUND: The Community Recreation Department has been working closely with local organizations for the installation of lights at several fields in Tahpah Park. These organizations include the Shakopee Jaycees, Shakopee Rotary and the Softball Association. A Tahpah Park Lighting Committee was formed last year to coordinate this project. The organizations involved are proposing to install lights at several field at no expense to the City of Shakopee. The Jaycees are proposing to install lights on the newly constructed football field. The Rotary and Softball Association are proposing to initially install lights on two softball fields, with future fields being lighted as funds become available. The football field lights are estimated at $25, 000, while the two softball field lights are estimated at $45, 000-55, 000. The Lighting Committee has hired a consultant to design the lighting plan and develop specifications for construction. This consultant was funded jointly by the various organizations in the Lighting Committee. The lighting consultant will also provide inspection during the construction. The plans and specifications are now complete and ready for bidding. On past park projects, such as the Tahpah Park football field and Levee Drive Overlook, The City of Shakopee normally bids the project and administers the contract. There are several reasons for this, but mainly it is a matter of insurance, bonding and the fact that most service organizations are very unfamiliar with the public bidding process and legal requirements. The Engineering Department has to follow this process on every project and is very knowledgeable in this area. On those past projects, the City signed agreements with the organizations regarding the funding and obtained the money up front. Once the contract is let, the City then would make all payments to the contractor. Staff feels that this process works well and should be followed for this project, also. Attached are copies of draft agreements between the City of Shakopee and the various organizations. The City Attorney will be reviewing these and i47 , approving of the final language. Staff is seeking Council authorization to execute the final agreements with the various organizations. The plans and specifications have been completed and the project is ready to be bid. As a second action, staff is requesting permission to advertise for bids on this project. The scheduled bid opening is February 15, 1990. ALTERNATIVES: 1. Approve the request and direct staff to execute the appropriate agreements and advertise for bids. 2 . Deny the request. RECOMMENDATION: Staff recommends Alternative No. 1. Staff feels that the City should administer the contract to ensure the proper procedures are followed, while the service organizations will still fund the project. The Community Recreation Director and the organizations involved also feel more comfortable with the City running the project. Since Tahpah Park is actually City property, there is even the question of whether or not the organizations can legally construct the lights on City property on their own. ACTION REQUESTED: 1. Move to direct staff to execute the appropriate agreements, as approved by the City Attorney, with the Shakopee Jaycees, Shakopee Rotary and Softball Association for the installation of lights on several fields in Tahpah Park. 2 . Move to direct staff to advertise for bids on the project. DH/pmp LIGHTS AGREEMENT 1 1 BETWEEN THE CITY OF SHAKOPEE AND SHAKOPEE JAYCEES This agreement between the City of Shakopee and the Shakopee Jaycees is for the purpose of installing lights on the football field in Tahpah Park . The City of Shakopee hereby agrees to be the contract administrator of the project. The City Council of Shakopee shall direct the City Engineer to solicit bids and award the contract for the installation of lights on the football field in Tahpah Park. The City Engineer shall oversee the project in accordance with plans and specifications prepared by Oliver D . Billing & Associates , Inc . The City Engineer will be the project administrator and is charged with ensuring the proper bidding procedures are followed and administering all payments to the contractor. The Shakopee Jaycees agree to deposit with the City of Shakopee the sum of $25 ,000 for the total cost of the project to be used by the City in making payments to the contractor. The $25 ,000 shall be deposited prior to the contract being executed by the City, but no later than March 1 , 1990 . If the contract exceeds $25 ,000 , the remainder of the funds shall be deposited with the City at the end of the project but no later than December 31 , 1990 . If the final project costs are less than $25 ,000 the City of Shakopee will reimburse the Jaycees at the end of the project. The construction of this project will be funded completely by the Shakopee Jaycees at no expense to the City of Shakopee . The City of Shakopee will administer the contract at no expense to the Shakopee Jaycees . Shakopee Jaycees City of Shakopee Date Mayor Date its Administrator Date Date City Clerk Date its AGREEMENT BETWEEN THE CITY OF SHAKOPEE AND SHAKOPEE ROTARY CLUB AND SHAKOPEE SOFTBALL ASSOCIATION This agreement between the City of Shakopee and the Shakopee Rotary Club and also the Shakopee Softball Association is for the purpose of installing lights on several softball fields in Tahpah Park. The City of Shakopee hereby agrees to be the contract administrator of the project. The City Council of Shakopee shall direct the City Engineer to solicit bids and award the contract for the installation of lights on the football field in Tahpah Park. The City Engineer shall oversee the project in accordance with plans and specifications prepared by Oliver D . Billing & Associates , Inc . The City Engineer will be the project administrator and is charged with ensuring the proper bidding procedures are followed and administering all payments to the contractor . The Shakopee Rotary Club and Shakopee Softball Association hereby agrees to deposit with the City of Shakopee the total sum of $30 ,000 to be used by the City of Shakopee in making payments to the contractor. The $30 ,000 shall be deposited with the City of Shakopee prior to the contract being executed by the City but no later than March 1 , 1990 . If the total project cost exceeds $30 ,000 , the Shakopee Rotary and Shakopee Softball Association agrees to deposit the remainder of the funds with the City at the end of the project , but no later than December 31 , 1990 . If the final project costs are less than $30 , 00C the City of Shakopee will reimburse the respective organizations at the end of the project. The design and construction of this project will be funded completely by the Shakopee Rotary and Shakopee Softball Association at no expense to the City. The City of Shakopee will administer the contract at no expense to the two respective organizations. If additional lights are to be installed in 1990 that exceed the funding as stated in this agreement the Shakopee Rotary and Shakopee Softball Association will also fund the cost of installing these lights. ( It Shakopee Rotary Date its Date its Shakopee Softball Association Date its Date its City of Shakopee Mayor Date Administrator Date City Clerk Date I1 t MEMO TO: Dennis Kraft, Shakopee City Administrator FROM: George F. Muenchow, Shako .e Community Recreation Director SUBJECT: Tahpah Park Light:_ng Project Addenda DATE: January 10, 1930 Introduction The Shakopee City Council at its January 2, 1990 Regular Meeting requested the providing of further background information pertaining to the planned purchase, construction, and operation of athletic field lights at Tahpah Park. The purpose of this memo is to provide this requested information. Background 1 . Tahpah Park first became a dream in 1968 when the property was purchased from the State Of Minnesota for a negligible amount. See Exhibit (A) . 2 . In 1972 the Dream started becoming a reality. The Jaycees became involved and the decision was made to try to build this park with as little tax funding as possible. Even at that time the plan was to have lighted fields in this park. See Exhibit (B) . At this time there were no homes south of 12th Avenue and even very few homes south of 11th Avenue . 3 . The acquisition of athletic field lights at Tahpah Park has been a part of the City ' s Five Year Capital Improvement Programs for a number of years . For an example of recent ones see Exhibits (C-1 ) and (C-2) . Plans for the years 1989-1995. Exhibit (D) , This is an expanded written display of what has been worked out with the cooperating community organizations that are financially making this project possible again remembering that no tax funds are being used . 4 . The City Council at its July 18, 1989 Regular Meeting authorized the participating voluntary agencies to go ahead and hire an electrical engineer lighting consultant for the purpose of preparing a lighting plan for Tahpah Park Athletic Field Lights . After much study, meetings etc. this plan is now in place . For purposes of financial savings , the football field lighting is included. See Exhibit (E) . 5. Shakopee Community Recreation Staff recommends that the City Council concur with the City Engineer ' s proposal for the expediting of the planned Tahpah Park Lighting Plan. l (2y-- ExA 'si ; CA October 1, 1968 Honorable Senator John I•etchlf 534 South Holmes Shakopee, Minnesota 55379 Honorable Representative Ralph Jopp Matiyer, Minnesota Dear Senator L:etcalf and Representative Jopp, The city of Shakopee is desirous of squiring an area of approximately 80 acres presently owned by the state of Minnesota. Cur intentions are to use this property for park and recreation purposes in our community. The property lies immediately adjacent to the south and the west of our new swimming pool, which is on south Adams Street in the vacinity of the Shakopee State Reforma- tory for women. The enclosed map will indicate the general location. pie would appreciate any help from both of you in expediting this matter. would intend for this property to include baseball and softball diamonds to acccr.m odate the dozens of teams that presently participate in our recreation program. ..e, also, are thinking of possibly incorporating a par-3, nine hole golf course, if there is enough land to accommocate the same. I am sending a copy of this letter to Representative Henry :iorlock just in case he would be willing to provide his assistance if and when a bill would be prepared for the coming legislative session. I would appreciate hearing from you at your earliest convenience. Sincerely, George F. :tuenchow, Directcr Recreation and Parks dmh CC: Henry I:orloc}: '_elvi n Lebens Ray Siebenaler cv 1- 4 rd It al '- e�! a) I K4 a) C4 eiN O 5 cci .+, rt: E4%.im ‘ r•I mni ,4 a) Cli r4 Al oct EN-I I .a0• W u C • I I u 0 40 0 .•I u a) I V O 0 C 0.0 a) u > 7 4 14-4 4-4 C 0 ..1 .0 a)Y C 4 V E u 3..4 4-4 SIY co O u 0)4 V > 0 -u .0 0 to 0 co .-103 7 030000C Um > u0••1 - CW utco u .-4 0 0 .0 0 0 >1..1 0 0 0 0 u '0 H.-I SI (1) 0 00 C O 0 Et >, corn ) -..-4 4-4 uu > CA 0 U C a) O W N C a) W.4 a) u a)V C u ..a 0.-I 4-.I -0 o 0 W 0 )a 0 •,•4 b 0.-C C -4 a) 0 O 0 V 0.a a).0 0 .+ • u a) c0 0.e4 cnOuV ca U0-1..-11-1040 )-100PaL•.1c0 ,.0 ..1a) •.IC 0 •4 4 0.0 u•.1 U 0) 44 E•. 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J = 3 C !LI tuin OO• O '" ' QZ t x r• . 2: % ..e. .....-‘ .11:1411124;.%. ^ Oi - 2. i. t ,. ,..„.. ._ .... ..._ J o 4= e R _ M •• - A S GA m • ::: : :; S 0 ox ti o m ea • CO m o m C .6 .., a... - - p -- CO CO x O b O. m m52: S •c• ` e • — m Z. - .. - > �, p O. C. S aw R /1� T D - w e ` .N. O O0 G , gg O M N N S S e II 3 O — i• t CO CO p O 3 3 CO - P 0O.- T C_ 3 3 n CD - y ` o C. r c e- .� ti x LA • a R 3 9 rx. T 3▪ J P — a CO = 3 3 Q 4 O O - i S o -• • N _I ` J G OP A ^ C = `_ ' ' M 7 jehrgis4 CC, , 7 1990-1995 Capital Improvements Program _ P PROJECT: Tahpah Park Softball Fields and Football Fields Lighting R 0 J E Departmental Priority: 3 Requested by: CFM C T Tahpah Park Location of Project: I N F Proposed Year of Completion: 1990 0 Cost Estimate: $ 80,000 F Contributions U Source of Funding: N • D I N G Impact on City Budget: Very little construction costs. Will be added costs in later years to operate. M I Problem(s) : Leadership of Jaycee, Adult Softball, Rotary Club, S C Football Association are being utilized to bring this E L package project to fruition. New fields are needed. L A N Recommendation(s): Construct lighting facilities on these fields as donated E O funds permit. U S OTHER PERTINENT INFORMATION ON THE PROJECT: This project is high priority with these cooperating groups: 4E444.L / c') M L M 1 i /1 TO: SHAKOPEE CITY COUNCIL FROM: SHAKOPEE COMMUNITY RECREATION STAFF, GEORGE MUENCHOW, DIRECTOR MARK MCQUI LI.AN, PROGRAM SUPERVISOR SUBJECT: INSTALLING LIGHTS ON SOFTBALL FIELDS AT TAHI'AH PARR DATE: JULY 6, 1989 INTRODUCTION It has been a long time goal of the Shakopee Adult Softball Association to someday install lights on three of its softball fields at Tahpah Park. There are presently 90 adult softball teams that use the nine ballfields four nights of the week. Weekends are generally reserved for tournaments and makeup games. BACKGROUND Many years ago, the Association recognized that slo-pitch softball in Shakopee would someday become a popular leisuretime activity for men and women of our community, and subsequently established a Residency-Work Rule which requires players to either live or work (full-time) in the comamunity. For awhile, this kept the number of teams using our fields at a reasonable level so new bailfields woul not have to be built. However, the community is on a growth pattern and the nu;uber of new residents coming into our pr`dgrams is having a "squeeze" effect on our facilities. • An effort was started three years ago by the Shakopee Adult Softball Association to raise funds to install lights on three softball fields at Tahpah Park. It is more feasible to put lights on the existing ballfields than having to purchase land and build new ballfields. On June 23, 1989, representatives of the Shakopee Softball Association and the Shakopee Rotary Club met to discuss a cooperative venture that would provide the Adult Softball Association the financial means to begin plans for installing lights • at Tahpah Park this fall. At this point in time, there is enough money in the Shakopee Softball Association's "lighting funds" to hire an electrical engineer consultant to design the lighting system for three ballfields and install lights on at least one ballfield this year. No money is being requested from the City for this project. Since the "lighting project" for Tahpah Park" is being privately funded by the Shakopee Adult Softball Association and the Shakopee Rotary Club, we are requesting that the Shakopee City Council grant permission to these organizations to hire and electrical consultant to develop a plan to light three ballfields. When the electrical engineer consultant's plans are completed, the Association will come to the Council asking that you authorize the bid process for installing lights at Tahpah Park. ACTION Authorize the Shakopee Softball Association, in consultation with appropriate staff, to hire an electrical engineer lighting consultant, at no City expense, for the purpose of preparing a lighting plan for Tahpah Park Softball Fields. r, MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director' ) SUBJECT: T. H. 169 Bridge and Minibypass DATE: January 12 , 1990 INTRODUCTION: Attached is Supplemental Agreement No . 3 from Howard Needles Tammen and Bergendoff, Inc . for additional design services associated with the T. H. 169 Bridge and Minibypass . BACKGROUND: In December , 1987 the City of Shakopee signed an agreement with Howard Needles Tammen and Bergendoff (HNTB) for final engineering design services associated with the T . H . 169 Bridge and Minibypass . Mn/DOT had requested that the City of Shakopee retain a consultant to assist them with the design of this project because of staff workloads. They would not be able to design the project in-house in a timely fashion for construction. The original agreement with HNTB was based on an hourly rate schedule with a fixed "not-to-exceed" figure based on a certain Scope of Services. The original agreement had a "not-to-exceed" figure of $125 ,417 .00 . Since the original agreement was executed , there has been two supplemental agreements signed covering additional design services desired by Mn/DOT and the City of Shakopee . The two supplemental agreements total $79 ,284 .00 . The total agreement with HNTB , including the two supplemental agreements, is now $204 ,701 .00 . In 1984 , the City of Shakopee offered by Resolution a 1 .9 million contribution towards the completion of this project . The resolution stated that Mn/DOT could utilize this money for design , construction, and for right-of-way acquisition associated with the bridge and minibypass. All engineering fees covered by the contract with HNTB are included in the 1 . 9 million dollar contribution. Mn/DOT is now requesting that HNTB provide additional design services as outlined in the attached letter from Mn/DOT . Basically the services they are requesting are for the design of a parking lot and driveway on lands owned by the U. S. Fish and Wildlife Service and the Minnesota Department of Natural Resources located adjacent to the trail on the north side of the river. Mn/DOT has agreed to construct this parking lot as part of the negotiations for acquiring additional right-of-way needed for the bridge . Because the scheduled bid letting for this project is April , 1990 , Mn/DOT is requesting that HNTB be retained to design this portion of the project in order to complete it in a timely fashion . The design of the parking lot was not part of the original Scope of Services covered in HNTB' s contract. Staff has contacted HNTB to request a proposal to add this work to their contract . Attached is a proposal from HNTB to provide these additional design services and they are proposing to complete this work at a estimated fee of $3 ,441 .00 . Staff is requesting Council authorization to accept the proposal as submitted by HNTB and to approve of Supplemental Agreement No. 3 . ALTERNATIVES: 1 . Approve Supplemental Agreement No. 3 with HNTB and authorize the appropriate City officials to execute the agreement. 2 . Deny the request and inform Mn/DOT that the City of Shakopee will not provide design services for this parking lot. RECOMMENDATION: Staff recommends Alternative No. 1 , to approve the Supplemental Agreement as submitted by HNTB. Staff has reviewed all the items involved and associated fees and finds that they are acceptable and in conformance with existing engineering standards. ACTION REQUESTED: Move to direct the appropriate City officials to execute Supplemental Agreement No . 3 with Howard Needles Tammen and Bergendoff, Inc . for the T. H. 169 Bridge and Minibypass Project for a total amount of $3 ,441 .00 for the purpose of designing a parking lot and driveway adjacent to the DNR Trail access. DH/pmp HNTB 44:11i 4�N" o Minnesota Department of Transportation 1 Metropolitan District Transportation Building orFSt. Paul, Minnesota 55155 OF TRPx Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 Reply to January 9, 1990 Telephone No. 593-8422 Mr. Dave Hutton, City Engineer City of Shakopee 129 1st Avenue East Shakopee, MN 55379 Re: S.P. 7009-58 (T.H. 169/101) Mini By-Pass Dear Dave, As you know HNTB is currently developing detail design plans for the above referenced project. Plans for the bridge approach fill on the north side of the river are almost complete. However, during our preliminary right of way negotiations, it was found that the U S Fish & Wildlife (US F&W) service and the Minnesota Department of Natural Resources (Mn/DNR ) both own land adjacent to the existing highway and will require access. Further, it was found that a land owner just east of the US F&W parcel has access right across their land and these rights must be perpetuated. Mn/DOT had also made a commitment to provide trail access in this area along with a parking area to be used by both Mn/DNR and US F&W service. Over the past few months, we have been working with Mn/DNR and US F&W staff to agree on how to provide for these concerns. What we are now proposing is to construct a new access point east of T.H. 169/101 and build a parking lot on the old landfill site. This site will be the required access point both during and after construction. We would also build a 12' entrance road from the proposed parking lot to the existing trail. This will serve as access for the land owner to the east and trail access to T.H. 169/101. Because of these changes, we ask that you authorize HNTB to proceed with necessary design work to incorporate these changes into the project. We cannot proceed with our right of way acquisition until we have final construction limits from the designer. If you have any questions in regard to the proposed additional work and changes, please feel free to contact me. Sincerely, M.JP lmann Consultant Design Engineer cc: J. Stewart - HNTB MINNESOTA 1990 An Equal Opportunity Employer JAN-12-'90 FRI 1=:07 ID:HNTB MPLS MN TEL NO:612 920 0173 ##407 P02 1 1 HINT B. HOWARD NEMDLGQ TAMMEN 61 BEROBNpC F ('700 France ARCHITECTS ENQINCERSII PLANNERS Avenue South Suite 260 Minneapolis Minnesota January 11, 1990 554335 01 2)920-4666 • Mr. David E. Hutton City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379-1376 RE: T.H. 169/T.H. 101 Downtown Shakopee Bypass Dear Mr. Hutton: This letter presents a supplemental agreement to an existing agreement between Howard Needles Tammen & Bergendoff (HN'TB) and the City of Shakopee dated November 13, 1987 and accepted December 1, 1987, Supplement No. 1 dated November 4, 1988 and accepted November 15, 1988, and Supplement No. 2 dated May 25, 1989 and accepted June 6, 1989. This supplement covers work not in the above scope of services for final engineering design of the T.H. 169/T.H. 101 Downtown Shakopee Bypass. The following changes shall be incorporated in the above agreements. Scope of Services The scope of services will be modified to include additional tasks requested by Mn/DOt and described in Supplement No. 3, which is attached and made part of this supplemental agreement. Compensation The total estimated cost of the services based on this revised work scope is as follows: Original Agreement $125,417 Supplement No. 1 (Retaining Walls, Fuller/1st Intersection) 41,739 Supplement No. 2 (Park, Surcharge, Parking Lot, Pond) 37,545 Supplement No. 3 (USFW Parking Lot) 3,441 Total Project Cost $208,142 The total amount to be paid by the City shall not exceed the sum without another amendment to the agreement. Compensation for HNTB's services will be direct salary costs multiplied by a factor of 2.75 to cover all overhead costs and profit, plus direct non-payroll costs at actual cost. Work will be done on a cost-plus basis to a maximum fee. Cn.rl.•T.n.nnip.n e_.Care.J.Soso..Pe.Jonn L Cotton Pi.Pr.ncI.X M.I(Pi,Robert S.Cor..PM.Donald A.Cup,..PC.WIIF.•n Loy.?AIA. OJCee'e OM•.er•Or.J. e•L 7vcL•..J•- a ,'eve"a C.Coco•^."A•A.Co^Oen n.Cls^.y.J. Pe, ar AC PE. Jonn W Wqn� PG.Pcn.r0a 0 D.c.•nan PC Asepsis •Con A Ort PC.Kane..T Lincoln CPA Cobsrc.W Z.m. .m PC.Marry C Per00,.•PE Pa/on G.leob..on ea.Cecil P.Count.PC.Steely I.Moat PC. Auusro WAnds Pe We1Cer Qn.rRo Pe.J s C.P OC,ranee u.`f•n..n A n.Fr...T Lamm PC Pone.W Aron.AIA,r.,Jarow.Bus..,.C.Crew.M C.rrlsr.►G. M.enaal P,np•r0•e PE.BerMrtl L Pr,nrA PC.SL•onen ao.,.'in PE.swo A J.eubO PE,Ewn.p n mow FAIA Oa.Olee C Myrry Pe Cori J.Mallet Pe.Oon.el F Packer Pe. P•cn•CO L F.rn.n AIA.puna,A ...el,-C.Coua..C.Prescbcc PC.Onn.,a L .Oa,PClo.-t'N Luscbmb•rC.+ •L.Weise,.AIA.Donne.P.Cbn0On rE. Ju'-•e.Kuo.s►!.a,.. .y e.S..,.P .7 M.Poem AIA.=most A.Leo.P4 01.nn 0 Gwpvl•.Y OC.S..\o.mon A.WT•slsr Oe,eloper 3.A.,.tln Pe,.,enn C.Cramer.VC. Cntr e.L Pe F4:f'ti M to...Of ox ona►copee January 11, 1990 Page 2 Time of Completion HNTB understands that construction limits for the right-of-way will be a priority item for the proposed bid letting of the north approach surcharge embankment in March, 1990. HNTB's design work shall be completed to accommodate that letting. The remainder of the project will be completed to meet a proposed bid letting in November, 1990. Authorization If the City agrees with the terms and conditions of this letter agreement, please so indicate its acceptance by signing the original and two copies of this letter and return the two signed copies to us. The original is for City files. ACCEPTED: ACCEPTED: Howard Needles Tammen & Bergendoff City of Shakopee By: By: Richard D. Beckman, P.E. Gary Laurent, Mayor Date: _ Date: _ By: Dennis Kraft, City Administrator Date: _ By: Judith S . Cox, City Clerk Date: Approved as to form this day of _ , 1990. City Attorney WPS/12293:15 R4t7( rU4 42- SUPPLEMENT NO. 3 FOR T.H. 169/101 BYPASS ROADWAY This proposed Supplement No. 3 is to provide additional engineering services requested by Mn/DOT but not covered under the original agreement and Supplements No. 1 and No. 2 between the City of Shakopee and HNTS. Additional work is required to design a parking area and access road to be located near the north approach embankment. A brief description of additional work follows: o As a result of right-of-way negotiations between Mn/DOT, the United States Fish and Wildlife Service (US&FWS) and Minnesota Department of Natural Resources (Mn/DNR) , a parking lot and access road will need to be constructed on the north side of the river. This extra work will require that the Phase 1 (Surcharge Embankment) plans be revised to show the rough grading of the parking lot layout and access road. Modifications will need to be made to the Phase 2 planned construction, profile, erosion control, drainage, alignment and cross section sheets. The Phase 2 plans will also be modified to perform final grading drainage and paving of the parking lot and access road. WPS/12293:16 3 Iv) (- __ ,A.1:1-512 920 0173 4407 P05 SUMMARY OF MANHOURS AND FEE ESTIMATE SUPPLEMENT NO. 3 1'.H. 169/101 BYPASS ROADWAY JANUARY 12, 1990 I. FINAL DESIGN OF US F&WS PARKING LOT AND ACCESS ROAD A. PHASE 1 PLANS - SURCHARGE EMBANKMENT AVG. DIRECT TASK HOURS RATE SALARY 1) Coordination with Mn/DOT, DNR, US F&WS 12 22.00 $264 2) Preliminary Parking Lot Design 4 18 .00 72 3) Rough Grading Plan 3 12 .00 36 4) Temporary Drainage Design 2 18.00 36 5) Rough Grading Typical Sections 2 15.00 30 6) Rough Grading Profiles 2 14.00 28 7) Cross Sections 16 12.00 192 8) Misc Details 2 15.00 30 9) Quantities 2 12.00 24 10) Redesign Sedimentation Pond & Sections 6 18 .00 108 SUBTOTAL DIRECT SALARY 51 $820 B. PHASE 2 PLANS - PAVING AVG. DIRECT TASK HOURS RATE SALARY 1) Final Grading and Paving Design 6 18.00 $108 2) Revisions to Construction Plans 4 12 .00 48 3) Final Typical Sections 2 15.00 30 4) Final Profiles 2 15.00 30 5) Final Drainage Design 2 18.00 36 6) Revisions to Drainage Plan 2 12.00 24 7) Intersection Design 1 18 .00 18 8) Cross Sections 8 12.00 96 9) Turfing Plan Revisions 1 12.00 12 -- --- SUBTOTAL DIRECT SALARY 28 $402 TOTAL DIRECT SALARY 79 $1,222 SUMMARY OF MANHOURS AND FEE ESTIMATE SUPPLEMENT NO. 3 T.H. 169/101 BYPASS ROADWAY JANUARY 12, 1990 II. EXPENSES - SUPPLEMENT NO. 3 1) Computer 2) Travel $10 3) Materials 4) Reproduction/Printing 10 5) CADD (2 HRS @ $30) 60 SUBTOTAL EXPENSES $80 III. SUMMARY OF ESTIMATED COST - SUPPLEMENT NO. 3 Direct Salary (1.00) $1,222 Overhead and Profit (1. 75) 2,139 Expenses (1.00) 80 TOTAL PROJECT COST $3,441 4t'1s. MEMO TO: Dennis Kraft, City Administrator FROM: John H. DeLacey , Engineering Tech. III Ally SUBJECT: 3rd Avenue Reconstruction DATE: January 11 , 1990 INTRODUCTION: Council approval is being requested for Partial Pay Estimate No. 6 for the 3rd Avenue Project. BACKGROUND: Construction on 3rd Avenue has been halted for the winter . Staff has taken this time to go over quantities with SPUC and the contractor for work already completed . Partial Pay Estimate No. 6 reflects work completed to date . The contractor plans on resuming work on this project as soon as weather permits in the spring. ALTERNATIVE: 1 . Approval of Partial Pay Estimate No . 6 in the amount of $30 ,813 .51 . 2 . Deny Partial Pay Estimate No. 6 . RECOMMENDED ACTION: Staff recommends Alternative No. 1 . REQUESTED ACTION: Approval of Partial Pay Estimate No. 6 for the amount of $30 ,813 .51 to Barbarossa & Sons, Inc. , 1100 93rd Avenue , Osseo, MN 55369 . ESTIMATE VOUCHER Contract No. 1989-5 Partial Estimate Voucher No. 6 _ Period Ending: December 31, 1989 TO: Contractor Barbarossa & Sons, Inc. Address 11000 93rd Ave. N. Osseo, MN 55369 Project Description Third Avenue Reconstruction 1 . Original Contract Amount $ 777,425.00 2. Change Order No. 1 Thru No. 2 $ 17,068.25 3. Total Funds Encumbered $ 794,493.25 4. Value of Work Completed $ 690,100.18 Value of Work Remaining 5. 5 Percent Retainage $ 34,505.00 $ 104,400.00 6. Previous Payments $ 624,781 .67 Percent Complete 7. Deductions or Charges $ -0- 87% 8. Total $ 659,286.67 Payment Due (Line 4 - 8) $ 30,813.51 CERTIFICATE OF PAYMENT (I, Ye) hereby agree that the quantity and value of work sham herein is a fair estimate of the work completed to date. CONTRACTOR BY /" _ -t TITLE I -T:';,. .> c / i',c roc f APPROVED - CITY OF SHAKePEE Pro,leq,Engineer Date id-114hu.4 (//z/7° City ' istrator Date 175 0 S.' A I In 9 9 n n I • m 9 0 n 0 • i > 1 ( • o ., 0 0 n o z o -Gi n II I • > I a 9 0 n 1 -1 O T S • 0 it i < I T U C P N 11 -1 I 1 2 N n 11 9 n 0 N .2 N + + + + 11 ++ + 0 G A • w -1 n \ P N O I 0 CO V 0 U A 4P N + O CO CO V! 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O • o CO f O • c n II Y +F 0 011 0N > N T. N CO A I O N m N COIV O N 0 03 0 I11 r + U O Co I O A O N NUCOO A 0 + O Ar l • • • • • • • • p0O• 0000000 0 0 O OOOOO K • q • .. 0 0a 0 o f 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0n • ■ n II • n + O 9 n CI lI N A. > P CO CO + ; I , MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Upper Valley Drainage Project DATE: January 8 , 1990 INTRODUCTION: Attached is a response from the Minnesota Department of Natural Resources regarding the status of the trout stream designation at the Shakopee Mill Pond . BACKGROUND: The Upper Valley Drainage Project is a storm sewer project consisting of mainly an open drainage channel with a storm sewer pipe discharge . This project will drain the stormwater from the entire south side of Shakopee and Jackson Township comprising of over 8 ,000 acres . The storm sewer will discharge into the Minnesota River at the Shakopee Mill Pond location . The first phase of this project was under construction last year and will be finished this spring. The second phase consisted of constructing the discharge from 4th Avenue to the Mill Pond . Over two years ago the City of Shakopee was informed by the Minnesota Department of Natural Resources that the Shakopee Mill Pond was a designated trout stream and that the City of Shakopee would be required to mitigate the effects of our stormwater on this trout stream. City staff has been meeting with the DNR for two years in order to first of all , attempt to remove this area from the trout stream list and secondly, if that was not possible to arrive at acceptable mitigation and obtain our permit to construct the project . Last fall the City of Shakopee did receive the permit to construct this project and the extent of the mitigation was finalized . The DNR was requiring approximately $371 ,000 .00 for mitigation elements associated with the trout stream. This issue has come before the City Council upon numerous occasions and the desirability of this resource has been questioned , even amongst the DNR staff. For the benefit of the new Councilmembers , this area does not currently have any trout and has not had any trout in it since 1 979 . The DNR had attempted to stock trout prior to 1979 but found that the area was unsuitable for trout due to the constant inundation with the Minnesota River during high water levels. In 1979 the DNR quit stocking the area with trout. The Mill Pond has never been removed from the official trout stream classification though.