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HomeMy WebLinkAbout01/02/1990 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: December 29, 1989 1 . Attached is the January 1990 Calendar of Upcoming Meetings. 2 . Attached are the November 21, 1989 minutes of the Community Development Commission. 3 . Attached are the October 18 , 1989 minutes of the Energy and Transportation Committee. 4 . Attached is a memorandum from Gregg Voxland regarding Insurance Settlement for Chard Lawsuit. 5. Attached is the January Business Update from City Hall. 6. Knights of Columbus Council 1685 Shakopee are renewing their gambling license. They meet the requirements of the city code. 7 . Hockey Shakopee Shak-O-Valley Amateur Association are renewing their gambling license. They meet the requirements of the city code. 8 . Attached is the January 4 , 1990 agenda for the Planning Commission. 9 . Attached is the January 4 , 1990 agenda for the Board of Adjustment and Appeals. 10. Attached are the December 7, 1989 minutes of the Planning Commission. 11. Attached are the December 7, 1989 minutes of the Board of Adjustment and Appeals. January 4i / Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 City Hall 7:00pm City 7:30pm Closed Council Planning Commission 7 8 9 10 11 12 13 4:30pm 7:45am Public Downtown Utilities Committee Commission 14 15 16 17 18 19 20 7:30pm 4:30pm City 5:00pm CDC Community Council 7:00pm Services Worksessi- Energy & City Hall on Transport- Closed 7:00pm City ation Council Committee 21 22 23 24 25 26 27 28 29 30 31 December 1989 February 1990 SM T W T F S SMTIAIT F S 1 2 1 2 3 3 4 5 6 7 8 9 4 5 6 7 8 9 10 10 11 12 13 14 15 16 11 12 13 14 15 16 17 17 18 19 20 21 22 23 18 19 20 21 22 23 24 24 25 26 27 28 29 30 25 26 27 28 31 MINUTES OF THE COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL CHAMBERS, SHAKOPEE, MN NOVEMBER 21, 1989 Chairman Joss called the meeting to order at 5: 00 p.m. with the following member present: Commissioners Albinson, Miller, Brandmire and Joos. Commissioner DuBois was absent. Barry A. Stock, Assistant City Administrator and Bud Berens were also present. Brandmire/Miller moved to approve the minutes of the October 18 , 1989 as kept. Motion carried unanimously. Mr. Stock reported that the City Council extended the Sunset provision for FMG on deciding whether or not they would select Shakopee as a site for their project. Mr. Stock noted that potential ground contamination may exist on the site and FMG is completing studies to determine the extent of the contamination, prior to making a final decision as Shakopee as the development site. Mr. Stock noted that FMG has also secured an additional 12 1/2 acres. The total project is in excess of 40 acres at this time. Mr. Stock noted that he has received the final building plans and the Scott County Assessor is reviewing them at this time to determine a market value. Mr. Stock then informed the commission that the Bergquist Co. has decided to drop the current Tax Increment process that is underway for their project. Mr. Stock noted that the company is experiencing internal difficulties and they are in the process of evaluating whether or not it may be more cost effective for them to proceed with the entire development of their project in Shakopee at one time as compared to a phased project. He expected that they would be back in contact with the City sometime early next year. Mr. Stock stated that several developers have stated an interest in redeveloping the depot. However, no developer has come forward with a specific redevelopment plan at this time. Mr. Stock stated that developers interested in the depot have requested City assistance. Mr. Stock noted that the new Commercial/Retail Incentive Program would not be of assistance to interested developers. Mr. Stock stated that the Commercial/Retail Policy is for new construction and that the redevelopment of the depot will be less than $1, 000, 000. Mr. Stock stated that if the Commercial Re-Hab Grant Program is approved, he expected greater interest from private developers in the depot project. Commissioner Joos questioned whether or not the extension of 2nd Avenue jeopardized the redevelopment of the depot. Mr. Stock stated that a feasibility study has been completed on the extension of 2nd Avenue between Fuller and Atwood Streets. The feasibility study states that it is feasible to extend 2nd Avenue if the depot is removed. Mr. Stock stated that he did not see any urgency in extending 2nd Avenue at this time and therefore there was no immediate rush to 1 relocate the depot. Mr. Stock reported that the Curt Johnson Properties has requested Tax Increment assistance under the Commercial/Retail Incentive Policy for the development of the mall movie theatre. Mr. Stock stated that the project does meet the criteria set forth in the Commercial/Retail Incentive Policy. Mr. Stock then noted several problems with the development. Mr. Stock noted that part of the movie theatre is to be constructed within the existing mall. This portion of the project would not be eligible for Tax Increment assistance. The only part of the project eligible for assistance would be new construction. Mr. Stock noted that in order to create the district, the property would have to be platted and a zero lot line would have to be approved between the present mall and the new movie theatre expansion area. In addition, state tax increment law provides that no more than 25% of a project area can be captured for commercial or recreation uses within an Economic Tax Increment District. Commissioner Miller questioned what the hardship was in this case. Mr. Stock stated that the property owners are contending that in order to construct the movie theatre, they had to relocate water and sewer mains which imposed an additional hardship on the project. Commissioner Miller questioned whether or not the movie theatre project would go ahead without the Tax Increment assistance. Mr. Stock stated that he could not answer that question. Commissioner Joos stated that the Valley Mall has been advertising for quite some time that a movie theatre will be constructed. He also noted that some of the directories at the mall indicate direction to the movie theatre site. Commissioner Albinson questioned the validity of this Tax Increment request. Mr. Stock then explained the process that they have requested the mall owners to go through in acquiring tax increment for this project. He noted that if they intend to proceed they will be requested to give a presentation to the Community Development Commission prior to submission to the HRA for further consideration. Mr. Stock stated that the Stans Foundation has proposed to construct a 5, 000 sq. ft. museum on the lot immediately south of the Stans Park. Mr. Stans has offered $1, 000, 000 to the City of Shakopee for the construction of the project. Mr. Stans has also agreed to donate a large portion of his personal collection for the museum site. He has also offered 50% of the museum space to the City of Shakopee for a Shakopee Historical Museum. Additionally, Mr. Stans has agreed to restore the house on the Stans Property to it' s original 1908 condition. Finally, Mr. Stans has agreed to dedicate the Stans House, Stans Park and Museum to the City of Shakopee when the project is completed. In turn, Mr. Stans would request that the City of Shakopee operate and maintain the project in perpetuity. Mr. Stock stated that the City Council is considering Mr. Stans proposal at this time. The City Council is 2 considering entering into a management agreement with Murphy' s Landing for the operation of the Stans/City of Shakopee Museum Complex. It is estimated that operational and maintenance costs would be less than $10, 000 per year. Bud Berens asked if the City has considered implementing the Stans Museum into a larger city project. Mr. Stock responded in the affirmative. Mr. Berens suggested that perhaps Mr. Stans would be agreeable to purchasing the single family residence one block east of the proposed museum site. If Mr. Stans would secure the property to the east, it would be possible for the museum to be expanded at a later date and perhaps the addition of a library could be made. Mr. Stock stated that Mr. Berens ' idea was a good one and that it should be pursued. Mr. Berens stated that if a library can be constructed adjacent or abutting the museum, it would free up a half block for development purposes. Mr. Berens stated that if the library could be moved, the City presently owns a half block where the present library is situated. This would be a very attractive site for a commercial project. The commissioners agreed that it would be in the best interest of the City if Mr. Stans could be convinced to buy additional property in the Stans block and perhaps a plan could be developed incorporating a future library. It is the consensus of the committee to direct staff to pursue looking into the alternative as discussed. Miller/Albinson moved to forego the Subcommittee reports for the meeting. Motion carried unanimously. Mr. Stock then requested the committee' s input on possible policies for the Re-Hab Grant Program. Commissioner Brandmire asked what the policy would be in the case of cost overruns. It was the consensus of the committee that cost overruns would be the responsibility of the applicant. The issue of Project Extensions was also suggested as a policy that should be developed. Mr. Miller suggested that a scheduling and time table policy be adopted and also a policy on what would happen if all the project funds are not used. Mr. Stock stated that he would like the Downtown Committee to review possible policies at their next meeting and make a recommendation to the Community Development Commission on a final set of policies. Discussion then ensued on possible January CDC Newsletter topics. It was the consensus of the committee that the January Newsletter should focus on residential development. Mr. Stock then reviewed the 5th Avenue Project requests for proposals. Mr. Stock explained the City' s rational in proceeding with requests for proposals for this project. The consensus of the commission was that the City should proceed with the request for proposals and that if a developer can be found, this would be a tremendous project for the City and would provide a great benefit to the tax rolls. 3 Mr. Albinson then gave a brief update on the Comprehensive Plan. He stated that the final draft was almost complete and that it should be ready for approval within the next month or two. Mr. Stock stated that the Planning Commission has established a Public Hearing on the proposed Park Dedication Fee Increases. Mr. Stock stated that the City Council approved the Commercial/Retail Development Incentive Program without much discussion. Mr. Stock stated that the Convention and Visitors Bureau sales tax expires on December 31, 1989 . He noted that the Convention and Visitors Bureau has requested that the 3% Hotel/Motel Sales Tax be extended for an additional three years. Mr. Stock noted that the City of Shakopee does have the authority to impose an additional 3% on top of the existing 3%. He noted that the revenues derived from the additional 3% could be placed into the City' s general fund and used for whatever purposes the City desired. Mr. Stock stated that the Convention and Visitors Bureau is against a sales tax increase above the existing 3% level . Commissioner Miller questioned what the City' s intent was when they initially approved the 3% Hotel/Motel Tax for three years. He questioned whether or not there was some mention that the Convention and Visitors Bureau should be self supporting after the three year period. Mr. Stock stated that he did not have enough background information on the subject to answer that question. Commissioner Albinson stated that he felt that the 3% Hotel/Motel Tax should not be increased above it' s existing level . He felt that it would eliminate any competitive edge that Shakopee may have. Albinson/Brandmire moved to recommend to City Council that they not impose an additional tax above the existing 3% level . Motion carried unanimously. Miller/Albinson moved to adjourn the meeting at 5 : 30 p.m. Motion carried unanimously. 4 *3 ENERGY AND TRANSPORTATION COMMITTEE REGULAR SESSION SHAKOPEE, MN OCTOBER 18, 1989 Chairman Ziegler called the meeting to order at 7: 00 P.M. with Commissioners Otto, Drees, Roman, Ziegler, and Amundson present. Commissioners Spiotta and Prudoehl were absent. Barry A. Stock, Assistant City Administrator, and Janelle Szklarski, Planning Intern, were also present. Drees/Roman moved to approve the minutes of the September 20, 1989 meeting as kept. Motion carried unanimously. Ms. Szklarski stated that at the last meeting the Energy and Transportation Committee reviewed two ideas for possible grant programs. After much discussion, it was decided that staff prepare a recyclable yard waste grant application for the Metropolitan Council under their Technology and Research Grant Program. Ms. Szklarski then reviewed the primary components of the grant application. She stated that the primary purpose of the grant program application was to educate Shakopee residents regarding the new legislation which requires Shakopee residents to separate yard waste from regular refuse. The new legislation goes into effect on January 1, 1990. Ms. Szklarski stated that many residents are probably unaware of the new legislation. She stated that the proposed program would go a long way in educating Shakopee residents regarding the new legislation as well as the yard waste disposal options available to them. Ms. Szklarski stated that the proposed program would include an extensive marketing campaign that would include the distribution of a door hanger to all residents within the refuse collection service area, as well as a direct mail brochure through the Shakopee utility bill. In addition to the direct mail pieces, staff would use the newspaper for advertisements as well as news stories. Finally, a 15 minute video promotional tape would be produced on the subject of yard waste and Shakopee's yard waste collection program. The primary goal of the program is of course to educate Shakopee residents regarding the new yard waste disposal legislation. A sub-component of the grant program would be to introduce Shakopee residents to a recyclable yard waste bag. Included with one of the brochures would be a coupon that would be redeemable for three recyclable yard waste bags. Included with the yard waste bags would be free disposal. It is hoped that by providing Shakopee residents with three free yard waste bags and disposal they would become more attuned to the yard waste disposal problem and the disposal options available. The yard waste bag is a 41 gallon bag. The normal disposal cost for this bag is $. 55. However, under the grant program, the first three bags would be provided to Shakopee residents free of charge, including free disposal . After the first three bags, Shakopee residents would be able to buy the bags simply for the cost of disposal . In other words, Shakopee residents would be receiving a free bag to dispose of their yard waste. This would equate to the present cost of a recycling coupon which allows for the disposal of three 30 gallon leaf bags. This special offer to receive free recycling bags at the regular cost of a recycling coupon, would hopefully stimulate Shakopee residents to try the yard waste bags. The offer would remain open through the initial spring demonstration program. Following the initial demonstration grant program, an evaluation would take place to determine whether or not Shakopee residents are receptive to the use of a recyclable yard waste bag as opposed to the extra service coupon. The advantages of the yard waste bags are that they are more durable and larger than the commercial yard waste bags sold at many stores. Additionally, the recyclable yard waste bag is recyclable. Yard waste bags available at commercial establishments are not recyclable and take approximately 500 years to decompose in a landfill . Additionally, when the commercial yard waste bags are incinerated they produce toxic emissions. Ms. Szklarski explained that the Technology and Research Grant Program provides for 50% of the funding for the program. She noted that the City expenses to meet the 50% match are expenses that we will incur regardless of whether or not we receive the grant. Therefore, it simply makes sense to apply for the grant in the hopes that we can receive matching funds. Ms. Szklarski explained that if the City is unsuccessful in being funded under the Technology and Research Grant Program, there is another Education/Technical Assistance Grant Program that will be available next spring. If funding is not received under the Technology and Research Grant Program, she suggested that the City pursue funding under the Education/Technical Assistance Grant Program and implement the demonstration yard waste program in the fall of 1990. Chairman Ziegler questioned whether or not we could apply for both grant programs simultaneously. Ms. Szklarski stated that the funding cycles for the two programs were different and that the City could receive funding from only one of the programs. Commissioner Amundson questioned what factors would stop us from receiving funding under the Technology and Research Grant Program. Mr. Stock stated that the Technology and Research Grant Program is primarily for innovative equipment ideas. He stated that he was doubtful that we would receive funding under the Technology and Research Grant Program, but that it did not cost us anything to apply for the funding. Chairman Ziegler questioned what would happen if someone disposed of their yard waste in their refuse cart next year. Mr. Stock stated that it would be unreasonable for us not to pick up the r- refuse. It would also be unreasonable to sift through the refuse and only take out the garbage. Mr. Stock stated that prior to next year the Committee should establish a set of policies for refuse disposal, recycling and yard waste collection. A policy to address the example just given by Chairman Ziegler should be developed. Perhaps it may be appropriate for the Committee to establish a policy that penalizes persons who dispose of yard waste mixed with their regular refuse. One option would be to require persons who dispose of yard waste mixed with regular refuse to attach additional extra service coupons to their refuse cart in order for it to be disposed of. The level of penalty would have to be established by the Energy and Transportation Committee. Commissioner Roman questioned whether or not the refuse hauler could place a note on the refuse cart indicating why the person' s refuse was not picked up and the amount of coupons that would need to be attached to have it disposed of. Mr. Stock stated that the refuse contractor currently utilizes this type of program to inform residents why their refuse, yard waste, or recyclables were not picked up. Chairman Ziegler questioned where yard waste would be disposed of. Mr. Stock stated that the County has established a compost at the Louisville Landfill. This compost site however is only available to commercial refuse haulers. Mr. Stock stated that the County is currently considering the construction of a compost plant which would dispose of all refuse including yard waste. This plant is intended to be operational in 1991. Prior to that time, the disposal of yard waste will take place at the Louisville Compost site. Roman/Drees moved to recommend to City Council that the appropriate City officials be authorized to submit a grant application for funding assistance to the Metropolitan Council under the Technology and Research Grant Program. Motion carried unanimously. Commissioner Otto questioned whether or not a policy should be established for the amount of material to be disposed of in the yard waste collection bags. Mr. Stock stated that generally Waste Management, Inc. does not pick up yard waste bags that weigh in excess of 45 pounds. However, Mr. Stock stated that it would be a good idea to establish this as a policy prior to the implementation of next year's program. Mr. Stock stated that last fall the City of Shakopee approached Scott County in an attempt to receive a recycling grant to offset some of the costs associated with implementing the new volume- based refuse collection program. Scott County did agree to fund a portion of the cost of the recycling containers utilized in our program. Scott County has agreed to provide a grant to the City of Shakopee in the amount of $21, 600 to assist in the cost of purchasing the recycling containers which were provided by our hauler. Mr. Stock stated that our residents have been paying approximately $. 40 per month on their refuse bill for the provision of a recycling container. Mr. Stock then explained that effective November 1, 1989 the tipping fee at Louisville Landfill would be increased $ . 65 per cubic yard. This will bring the new fee up to $8 . 60 per cubic yard. In addition to this increase, the new state legislation mandated a 6% sales tax on refuse disposal . Mr. Stock also noted that on May 15 , 1990 Louisville Landfill will be closed. The closure of the Louisville Landfill will force our hauler to dispose of Shakopee' s refuse at Kramer' s in Burnsville. Mr. Stock noted that the change in landfills will equate to an increase in rates of approximately 33%. Rather than having a rate increase on January 1, 1990 and another rate increase in May, Mr. Stock suggested that the City of Shakopee release the $21, 600 in grant proceeds from Scott County to Waste Management, Inc. This would insure that there would be no rate increase in January. By providing Waste Management, Inc. with the grant, the $. 40 service charge currently being included on a residents ' refuse bill could be eliminated. The transfer of funds to Waste Management, Inc. would also offset the cost of the 6% sales tax through May. Effective June 1, 1990 a significant rate increase would have to be passed onto our customers. However, Mr. Stock stated that he feels that it is better to have one increase as opposed to two increases within a six month time period. Discussion ensued on the alternatives available for reducing the impact of the upcoming increases. Commissioner Drees suggested that the $21, 600 could be placed into the recycling reserve fund and distributed back to Shakopee residents next year for a one time credit. Mr. Stock stated that this is a valid alternative, and it would equate to approximately a $9 . 00 per household credit. However, if this alternative is pursued Shakopee residents would continue to pay the $. 40 recycling container charge on their refuse bill through the remainder of this contract period. The inclusion of the $. 40 charge over the next 30 months equates to approximately $12 . 00 . Discussion ensued. It was the consensus of the Committee that it would be more cost advantageous to the customers if they were relieved of the $. 40 recycling container service charge effective January 1, 1990 . This would also insure that there would be only one refuse collection increase in May of 1990 as opposed to one in January and a second increase in May. Amundson/Roman moved to recommend to City Council that the appropriate City officials be authorized to enter into the recycling program agreement between the City of Shakopee and Scott County for funding costs associated with the acquisition of the recycling containers. Motion carried unanimously. Drees/Amundson moved to recommend that the Scott County grant funds be disbursed to Waste Management, Inc. in January of 1990 in an effort to reduce the impact of impending landfill cost increases and to erase the $ . 40 recycling container fee currently being charged to Shakopee residents. Motion carried unanimously. Mr. Stock then reviewed the Dial-a-Ride and Van Pool monthly report. The recycling report was also reviewed. Mr. Stock then gave the Committee a brief update on the status of the three major highway projects in Shakopee. Drees/Roman moved to adjourn the meeting at 8: 10 P.M. Motion carried unanimously. #y TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Insurance Settlement for Chard Lawsuit DATE: December 22, 1989 Introduction Council reviewed the settlement offer of our insurance company for the Chard lawsuit at the 12/19/89 Council meeting. Council authorized accepting the company's offer of 80% of our defense costs. I have reached settlement with the company for 90% and the check should be mailed by the company next week. The 80% offer was about $14,215 and settlement was $15,993. #5 BUSINESS UPDATE FROM CITY HALL Vol. 4 No. 1 Dear Chamber Member: January 1, 1990 ADMINISTRATION City officials are currently attempting to negotiate contracts with the unionized employees in Shakopee. Contracts up for renegotiation include, public works, police officers and police sergeants. The 1990 pay plan is also being finalized for City Council consideration in early January. CITY CLERK At their last meeting of the year, City Council approved cigarette licenses for 1990; approved an agreement with Scott County to prosecute all worthless checks, and approved a lease agreement with Stonebrooke Golf Course Partnership for vacated park land in Timber Trails. Council also combined the engineering and public works departments, extended the hotel/motel tax for three years, and adopted regulations governing dangerous animals. COMMUNITY DEVELOPMENT On December 19, 1989 the Shakopee City Council approved Ordinance No. 281 regarding snow season parking restrictions. The new ordinance which goes in to effect on February 1, 1990 states that calendar parking will be in affect and enforced when weather conditions warrant plowing and shall continue in affect until the same has been plowed or removed to the full width of the roadway thereon. Additionally, a number of streets have been designated as snow emergency routes. During periods of a plowable snow fall there will be no parking on designated snow emergency routes. Persons in violation of said ordinance will be subject to tag and tow at the owners expense. In January, the Community Development Commission will be meeting with operation managers of the firms located in the industrial park. A 7: 30 a.m. Continental breakfast meeting is being planned. The purpose of the meeting is to answer any questions that the managers in the industrial park may have regarding City operations and also to respond to issues and problems that may be of concern to firms located in the industrial park. This will be an excellent opportunity to meet with City officials and mutually resolve problems that may be occurring in the Shakopee Industrial Park and the community as a whole. Invitations will be delivered in January specifying the exact date, time and location. The Community Development Commission recently adopted a 1990 one and five year work plan. These two documents spell out the City' s goals and objectives in several areas including, transportation, commercial/retail/industrial/residential development, tourism, support services and organizational structure. The plan will be submitted to City Council in January for review and consideration. COMMUNITY RECREATION (SCR) S. C.R. has been jointly sponsored by the City of Shakopee and Shakopee Schools since 1954 . The School Board has recently informed the City that it is withdrawing from this agreement effective the end of 1990. The School Board has re-iterated that this decision was not caused from any dissatisfaction with the operation of S . C.R. It was strictly a budgetary cost cutting action. In the coming months the City Council will be busy attempting to determine what action it should take in this matter. Your input will be appreciated! ENGINEERING City Council has named the City Engineer Dave Hutton, Public Works Director effective January 1, 1990. The position will manage both the Engineering and Public Works Departments. Lewis Street Project, 4th to 10th Avenue A public hearing has been set for January 2 , 1990 to consider upgrading this street by adding pavement and curb & gutter. Adams Street Project, 3rd Avenue to 6th Avenue A public hearing has been set for January 2 , 1990 to consider improvements to a new street to serve the proposed Bergquist development in the Valley Industrial Park. Upper Valley Drainage Phase II We are urging the DNR to remove the designation of a portion of the Mill Pond as a trout stream. If this is accomplished we could save $370, 000 on the project cost. PLANNING The Comprehensive Plan Steering Committee has completed their review of the proposed comprehensive plan update. City Council is expected to review the initial draft and forward it to the Planning Commission for further review in January. Following the Planning Commission' s review it will be submitted back to City Council for further review. Final Council adoption is scheduled for July. TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN January 4 , 1990 Chairman Forbord Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of December 7, 1989 Meeting Minutes 4 . Annual CUP Review - Backstretch RV, for outdoor storage of recreation vehicles (CUP #540) - Northwest Asphalt, for outdoor storage of rock and stone products (CUP #530) Action: Motion approving annual review 5 . Modification to Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project. 1. FMG/Tsumaura Action: Motion finding the modification to Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project consistent with the City' s Comprehensive Plan. 6 . Development Review Procedure Action: Motion recommending that City Council approve Development Review Procedure as outlined by staff. 7 . Other Business: 8 . Adjourn Douglas K. Wise City Planner NOTE TO PLANNING MEMBERS: 1 . If you have any questions or need additional information on any of the above items, please call Doug Wise on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN January 4 , 1990 Chairman Forbord Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of December 7 , 1989 Meeting Minutes 4 . Other Business a. b. 5 . Adjourn Douglas K. Wise City Planner NOTE TO THE B.O.A.A. MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Doug Wise on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. >6 PLANNING COMMISSION SHAKOPEE, MINNESOTA Regular Meeting December 7, 1989 Members Present: Forbord, Czaja, Allen, Foudray, Kahleck, Rockne Members Absent: None Others Present: Doug Wise - City Planner, Sharon Storholm - Recording Secretary, Janelle Szklarski - Planning Intern. I . ROLL CALL Chairman Forbord called the meeting to order at 7 : 56 P.M. Roll call taken as noted above. II. APPROVAL OF AGENDA MOTION: Kahleck/Czaja moved that the Commission approve the agenda as presented. Motion passed unanimously. III. APPROVAL OF THE NOVEMBER 9 , 1989 MEETING MINUTES MOTION: Allen/Rockne moved that the Commission approve the minutes of the November 9, 1989 meeting with the following addition on page 4 following action on the motion denying CUP #583 : "Czaja requested a legal opinion regarding the action just taken by the Commission. Wise responded by saying the decision was a judgment by the Commission that the project did not comply with the criteria in the code for issuance of a conditional use permit. It is the Commission's legal right to make this judgment, and the applicant has the right to appeal the decision of the Commission to the City Council . " IV. PUBLIC HEARINGS A. PUBLIC HEARING ON AMENDMENT OF CITY CODE SECTION 12 . 07 , SUB. 5, 7 : 30 P.M. Barry Stock appeared to explain the proposed changes to the Park Dedication Fee Schedule. He explained that the last update on the park dedication fee schedule had been in 1981. Recommendations were made last fall, but the Council decided to delay action until such a time when the comprehensive plan was complete. He said that a method which is defendable in a court of law is needed to determine the fees. He went on to explain the dwelling unit density method for determining Park Dedication Fees as recommended by staff. Stock said that this method would bring Shakopee in line with other communities. Jon Albinson of Valley Industrial Realty asked how this would affect FMG. A park dedication fee of $28, 000 had been quoted to them, and this change in policy would increase it to $45, 000. Could exceptions be made? Stock felt no exceptions should be made. He felt the change would not jeopardize FMG's coming to Shakopee. Clete Link asked what effect these increases would have on developers and builders. Stock said he did not believe Shakopee was pricing itself out of the market. Neighboring communities have had comparable fees for several years. Link said Shakopee does not have the amenities like the neighboring communities do. Stock said that money was needed for these amenities. Link suggested a users fee on parks. The majority of residents do not use ball park areas. Possibly the users should pay a fee. Link felt commercial developers will be discouraged, as permit costs are already astronomical. Joe Klehr asked when the fee would be paid. Would it be part of the building permit? Wise stated that the fees would be paid at the time the building permit is issued. Czaja noted that there was an instance where the land dedicated for a park was a ravine. If there is to be land dedicated instead of the fee, does the City have a say in the selection of the land? Wise stated that the City would continue to make the determination at the time of plat approval on whether to accept land or require a payment in lieu of land. MOTION: Rockne/Czaja moved that the Commission close the public hearing. Motion passed unanimously. Allen asked if the fee schedule was in agreement with the comprehensive plan for future development of parks. Wise said that it will be consistent with the comprehensive plan now in draft form and the methodology will be reflected in the final plan adopted by the City. Forbord stated that it takes funds to have good parks. Where IC does the money from these fees go? Stock answered that the City Council determines where the park dedication fees go. Currently the fees are split between improvements and acquisition. He also noted that the Community Development Commission wants to develop a proposal regarding fee distribution for the City Council. MOTION: Foudray/Allen moved that the Planning Commission recommend to the City Council that City Code Section 12 . 07, Sub. 5, be amended to increase Park Dedication fees as drafted by staff. Motion passed 5- 1 with Forbord opposed. B. PUBLIC HEARING ON RESOLUTION #586, 7: 50 P.M. MOTION: Czaja/Rockne moved that the Commission open the public hearing on Resolution #586. Motion passed unanimously. Wise explained that the site in question was a home that is currently owned by the hospital and is located adjacent to the outpatient parking lot. Last year the hospital had come before the Commission asking to use it for additional office space. The permit was granted with the condition that the use would expire in one year. At this time the hospital is asking to continue using this building until their space problem is resolved. Czaja asked if there were any changes from the original permit. Wise answered that there were none. Allen asked how long this use would be permitted. Wise said he did not believe a time limit was necessary although it may be added to the motion if the Commission chooses. Patrick Langan, representing the hospital, came forward and asked that the Commission accept the staff recommendation as no problems have been created by this use. The hours will remain 8 - 5. Rockne did not feel that the conditional use permit should be left open-ended. He suggested a review period. MOTION: Rockne/Czaja moved that the public hearing be closed on Resolution #586. Motion passed unanimously. MOTION: Rockne/Allen moved that the Commission approve Conditional Use Permit Resolution #586, subject to the following conditions: 1. The building shall be for the sole use of St. Francis Regional Medical Center to allow for office and storage space. 2 . Permit to be reviewed annually. V. ANNUAL CUP REVIEW FOR DENNIS FETZER AT 1850 COUNTY ROAD 18 Wise reported that staff's review of Conditional Use Permit #546 indicated compliance with the conditions of approval and recommended approval of the review. MOTION: Czaja/Allen moved that the Commission accept staff's recommendation and approve the review of Conditional Use Permit #546. Motion passed unanimously. VI. DISCUSSION A. Tree Preservation Policy Wise noted that the Planning commission had directed Staff of investigate a tree preservation policy and report its findings to the Commission. He summarized the policies of other cities in the Twin Cities area, and listed a number of questions for the Commission to discuss. Czaja asked if the policy would apply to only new development. Wise answered that this was included in the list of questions he had presented. He would like some direction from the Commission. The City would have control through the issuance of building permits, Conditional Use Permits, and approval of Plats and PUD' s. Permits can be required for certain other activity, although staff will be needed to enforce those requirements. Forbord felt it was very important to have a tree policy before major development comes into the area. Allen felt it should be kept as simple as possible, and the intent should be to prevent large developers from coming in and stripping the hills for home sites. Wise asked if the Commission felt a tree policy should be effective citywide or apply only to woodlands. Their responses were as follows: 1. Kahleck: It should encompass the entire city. 2 . Rockne: Since there are some rural areas in the City, there should be different definitions for different areas of the City. 3 . Forbord: It should encompass the entire City. 4 . Allen: It should affect the woodland areas only. 16 5. Foudray: It should affect the woodland areas only. 6. Czaja: It should be city wide. Wise suggested a minimum threshold (a certain percentage of the trees can be removed without replacing) be incorporated into the tree policy. Czaja felt the Commission was trying to make a tree policy without any clear outline. Forbord said the reason for such a policy would be to prevent the denuding of the land in Shakopee, whether it be one tree or 1, 000 trees. Allen agreed and stated that trees contribute to the natural beauty of the community. Only the trees that need to be removed should be cut and others should be planted for the future. Rockne said there are also times when trees need to be cut - in instances where they are overgrown or come too close to power lines. Forbord stated that he felt staff needed to come back with a draft tree policy which could be considered and/or altered if necessary. Allen stated that as few trees as possible should be removed but at the same time, the policy should not discourage development. He felt a size formula was needed and that the idea of landmark trees was a good one. Kahleck said the intent of the policy should be to keep people from willfully destroying trees of significant size without replacing them. Variances should be required to do that. Czaja felt that the preservation policy needed to specify certain types of trees which would be included. Other trees, such as box elders may cause problems and should be exempt from the preservation policy. Forbord suggested that a DNR Forester should be contacted and asked to speak to the Commission. Staff should meet with the forester to draft a policy and arrange for a speaking date. VII. ADJOURNMENT MOTION: Foudray/Czaja moved that the Commission adjourn. Motion passed unanimously. Meeting adjourned at 9:25 P.M. Sharon Storholm Recording Secretary BOARD OF APPEALS AND ADJUSTMENTS SHAKOPEE, MINNESOTA Regular Meeting December 7, 1989 Members Present: Forbord, Czaja, Allen, Foudray, Kahleck, Rockne Members Absent: None Others Present: Doug Wise, City Planner; Sharon Storholm, Recording Secretary; Janelle Szklarski, Planning Intern. I. ROLL CALL Chairman Forbord called the meeting to order at 7: 30 p.m. Roll call taken as noted above. II. APPROVAL OF AGENDA Czaja/Allen moved that the Board approve the agenda as submitted. Motion passed unanimously. III. APPROVAL OF NOVEMBER 9th MEETING MINUTES Czaja/Kahleck moved that the Board approve the minutes of the November 9th meeting as submitted. Motion passed unanimously. IV. VARIANCES 1. 7: 30 P.M. PUBLIC HEARING: RESOLUTION #585 Czaja/Allen moved that the Board open the public hearing. Motion passed unanimously. Wise explained that Cletus Link was asking for a 2 ' variance on a lot where he wished to construct a house and garage. Link would be willing to accept either a 2 ' variance on the north side of a 1' variance on both the north and south sides. Wise felt that there were alternatives available: the home could be redesigned while still maintaining the three car garage; a two car garage could be constructed instead; or a different lot could be chosen for construction. Rockne asked about the outlot adjacent to the lot in question. Wise confirmed that it was an outlot and was owned by Link. Link said that he did not feel that granting this variance could be considered special treatment, as one was granted recently to another party in the same area. He presented three letters from neighbors that were in support of the variance. These neighbors would rather see quality housing in the area than strict adherence to code and homes of lesser quality. 1 Czaja asked if any other home could be built on that lot without exceeding code. Link said that other homes could be built, but the designs are not always what the buyer would want. Czaja asked what Link felt the hardship was concerning the lot. Link noted the change in City code regarding sideyard setbacks for corner lots since the plat was approved. Czaja asked about the other variance that was granted that had been referred to by Link. Wise recalled that the particular variance was for a hardship on an addition to an existing structure. Czaja said that the Broderson variance was a continuation of a house and not closer to the lot line. Wise asked when the final plat would be made on the outlot to the south. Link answered that a lift station was needed and he is deliberating putting one in or waiting for the new interceptor sewer to come in the area. Wise suggested that Link add 2' to the lot in question by taking footage from the outlot to the south. Link felt that would be difficult and may present a problem later. His request is not detrimental to any of the surrounding property. MOTION: Foudray/Allen moved that the Commission close the public hearing on Resolution #585. Motion passed unanimously. Foudray noted that the neighbors were not objecting and Link owned the property to the south. MOTION: Foudray moved that the Commission approve Resolution #585, granting a 2 foot variance to Clete Link. Motion died for lack of a second. MOTION: Czaja/Kahleck moved Resolution #585, denying the variance requested by Cletus Link for the following reasons: 1. No hardship could be shown upon the property for which the variance was requested. The applicant has other options available, such as altering the design of the house, or building a two car garage instead of a three car garage, or choosing a different lot which would allow the proposed design within the required 2 setbacks. /1 2 . Granting the variance would give the applicant special privileges not enjoyed by other property owners within the same vicinity, as they have to comply with the setbacks required by City Code. Motion passed 5-1 with Foudray opposed. Chairman Forbord informed Mr. Link of the 7 day appeal period. V. ADJOURNMENT Foudray/Rockne moved that the Board of Appeals adjourn. Motion passed unanimously. Meeting adjourned at 7: 55 P.M. Sharon Storholm Recording Secretary 3 TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Annual Meeting January 2 , 1990 Oath of Office by New Officials 1 . Roll Call at 7 : 00 P.M. 2 . Approval of the December 5, 1989 Meeting Minutes 3 . Election of Officers 4 . Statement of Interests in Real Estate 5. Rental Rehab Grant Program 6. Other Business a) b) 7 . Adjourn Dennis R. Kraft Executive Director TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 2, 1990 Oath of Office by Newly Elected Officials 1] Roll Call at 7 : 00 P.M. Council meeting objectives and procedures 2] Appointments to Housing & Redevelopment Authority - Res. 3172 3] Recess for H.R.A. Meeting 4 ] Re-convene 5] Liaison Reports from Cbuncilmembers 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 7] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 8] Approval of Minutes of December 5th & 19th, 1989 9] Communications: *a] William E. Bigot re: access to power from transformer in front of his residence at 690 Menke Ave. b] Jon Albinson re: FMG-Tsumura land sale c] J.M. Dimond re: proposed extension of Bluff Avenue 10] 7 : 30 P.M. Public Hearing on improvements to Adams Street from 6th to 3rd and to 4th Ave. from Adams to Harrison by pavement, curb & gutter and storm sewer - BRING FEASIBILITY STUDY received 12/19, item 10a 11] Boards and Commissions: Energy & Transportation Committee: *a] Shakopee Area Transit Policy 420 - Vanpool Drivers Licensing Requirements Community Development Commission: b] Star City One Year Workplan c] Star City Five Year Workplan d] Membership increase 12] Reports from Staff: a] Tahpah Park Lights b] T.H. 101 Speed Study c] State Aid Computer TENTATIVE AGENDA January 2 , 1990 Page -2- 12] Reports from Satff Continued: d] Approve Bills in Amount of $144 ,400.22 e] Nominations to Boards and Commissions *f] Official Newspaper *g] Approval of Official Bonds h] 1990 Liaison Appointments i] Alley maintainer purchase/repairs j ] Pierce Street - Driveway Access Agreement k] Nominations to Watershed Districts 1] Advertise for bids for front end loader *m] Application for Wine License - Combined Ventures 13] Resolutions and Ordinances a] Res. No. 3165 Setting a Public Hearing on Improvements to Lewis St. from 4th to 10th and to Sommerville from Shakopee Ave. to 10th Ave. b] Res. No. 3167 Ordering Report for Improvements to Valley' Industrial Blvd. No. between Valley Park Drive and CR- 83 c] Res. No. 3171 Adopting 1990 Pay Plan for Non Union Employees d] Res. No. 3170 Authorizing Obtaining Credit Cards e] Res. No. 3168 Appointments to Suburban Rate Authority 14] Other Business: a] Mr. Stans' proposal - report by City Administrator b] 21' c] e- - 15] Adjourn to Tuesday, January 16, 1990 at 4 : 30 P.M. for a Worksession Dennis R. Kraft City Administrator MEMO TO: City Council and City Administrator FROM: Gary Laurent, Mayor-Elect RE: Council Meeting Objectives and Procedures DATE: December 27, 1989 INTRODUCTION: It is my belief we can best serve the interests of our City by conducting Council meetings in a fashion which accomplishes the meeting objectives outlined below. Although it is a major duty of the Mayor to bring order and direction to meetings the responsibility for process is shared with Council and staff. I propose that a workshop session be scheduled at 4 : 30 P.M. on January 16, 1990 so that not only meeting procedures, but also individual Council and staff procedural guidelines can be discussed and adopted. Although I consider all of the items outlined in this memo open for discussion at the workshop meeting; I believe it important to "start on the right foot" . Therefore, I ask your support in immediately implementing those procedures herein outlined. Most probably fall under Mayoral prerogative and are in fact a matter of style. All are intended to be beneficial to our common concerns. MEETING OBJECTIVES: Not necessarily a complete list of meeting objectives, the following were considered when proposing certain meeting procedures. Meetings should (in no order of importance) : - Be concise; - Be understandable (by Council members, staff, recording secretary, attenders, the press and TV audience; - Be accountable (to the citizens being represented) ; - Be open to public input; - Allow ample opportunity for discussion and fair representation of all ideas and opinions; - Encourage staff input of material fact and staff conclusions; - Enhance the image of the City; - Be respectful of all people; - Conduct the business of the City with the interests of the overall community guiding the decision making process. MEETING PROCEDURES: Some of the following are recommended changes while many others are reiteration of previously adopted procedures where stronger adherence is sought. I am recommending that we: - Limit the "Liaison Reports" section of the agenda to just liaison reports; - Have "Other Business" a regular part of every agenda; - Add "Mayor' s Report" as a regular part of every agenda; - Allow the audience to speak to the consent agenda regarding the removal of an item from consent; - Generally maintain stricter adherence to parliamentary procedure (but not absolute! ) ; - Enforce that only those having the floor as recognized by the chair shall speak; - Encourage both audience and Council members to address the chair; - Encourage that motions be descriptive of action sought i. e. not simply "move the requested action" ; - Make a stronger effort to make motions only in the affirmative; - Allow any member to make modifications to a motion, if acceptable to the maker, but only, prior to the start of discussion as signalled by the chair; (After discussion has begun a motion can be altered only by a successful motion to amend. ) - Disallow discussion on a motion until seconded or declared dead; - Generally follow that the member who makes a motion will be given the first opportunity to speak in discussion; - Generally recognize any member who has not spoken on a question over one who has; - Discourage cumbersome, lengthy and numerous amendments to a motion; - Rule against explanation of vote by members during voting; - Delete "automatic" roll call votes; - Declare a unanimous vote if a motion receives any votes on one side and none on the other; - Generally, report by the chair the results of all votes indicating those members in the minority; - Delete the need for motions for minor actions which can be handled more informally by general or unanimous consent; - Make every effort to be protective of staff, Council and citizens from personal or unnecessary derogatory attacks. CONCLUSION: I will focus most of my attention during meetings on the process of the meeting itself. I still, however, will need your assistance in maintaining proper meeting procedure. That is our challenge. It ' s easy to drift away. Please do not take my enforcement of procedure personally and please let me know (preferably after the meeting) if you think I was out of line. Please also discuss with me any ideas or concerns you may have for the way meetings are run or any other issue which can improve our City. The contents of this memo will be discussed at our meeting on January 2 , 1990. However, if you have a major concern about any of the above, please contact me prior to the meeting for explanation and discussion. REQUESTED ACTION: 1 . Endorse Council Meeting Objectives and Procedures as outlined, or; 2 . Amend and endorse Council Meeting Objectives and Procedures. MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Appointment of HRA Members DATE: December 29, 1989 INTRODUCTION: State Law requires that the Mayor appoint the members of the Housing and Redevelopment Authority with the approval of the City Council . BACKGROUND: Recently two persons were either elected or reelected to the City Council. In that all Council members, with the exception of the Mayor, are members of the Housing and Redevelopment Authority it is appropriate at this time that the Mayor officially appoint these Council members to the Housing and Redevelopment Authority. Attached is a resolution which needs to be approved by the City Council after the Mayor recommends that the Council members by appointed to the Housing and Redevelopment Authority. RECOMMENDATION: It is recommended that the Mayor appoint Gloria Vierling and Robert Sweeney to membership as Commissioners of the Housing and Redevelopment Authority of the City of Shakopee. ACTION REOUESTED: 1. I, Gary Laurent, Mayor of the City of Shakopee do hereby appoint Gloria Vierling and Robert Sweeney to membership as Commissioners of the Shakopee Housing and Redevelopment Authority. These terms will expire on December 31, 1993 . 2 . Offer Resolution No. 3172 , approving the appointment of Commissioners for the Housing and Redevelopment Authority in and for the City of Shakopee, and move is adoption. 4101kitjilMla, CITY OF SHAKOPEE t INCORPORATED 1870 f� 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 AVM . j January 2 , 1990 Shakopee City Council 129 East First Avenue Shakopee, MN 55379 Dear Council Members: Consistent with the provisions of Chapter 462 .425, Subd. 6 of the Minnesota State Statutes, I Gary Laurent, Mayor of the City of Shakopee hereby appoint Gloria Vierling and Robert Sweeney to membership on the Shakopee Housing and Redevelopment Authority. The terms of office will be until December 31, 1993 . Sincerely, Gary Laurent Mayor, City of Shakopee GL:tw The Heart Of Progress Valley AN EQUAL OPPORTUNITY EMPLOYER CERTIFICATE OF APPOINTMENT OF COMMISSIONERS FOR THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA WHEREAS, Gloria Vierling and Robert Sweeney have been elected to the Shakopee City Council ; NOW THEREFORE, pursuant to the provisions of the Municipal Housing and Redevelopment Act of the State of Minnesota and by virtue of my office as Mayor of the City of Shakopee, I hereby appoint Gloria Vierling and Robert Sweeney to serve as commissioners of the Housing and Redevelopment Authority of the City of Shakopee, Minnesota and to serve for the term beginning January 2 , 1990 and expiring December 31, 1993 , expiration of Council term, or until their successors are appointed and qualified. IN WITNESS WHEREOF, I have hereon to sign my name as Mayor of the City of Shakopee, Minnesota and caused the official corporate Seal of the City of Shakopee to be impressed hereon this 2nd day of January, 1990. Mayor of the City of Shakopee ATTEST: City Clerk RESOLUTION NO. 3172 A RESOLUTION APPROVING THE APPOINTMENT OF COMMISSIONERS FOR THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE WHEREAS, the City Council of the City of Shakopee on January 11, 1977, adopted Resolution No. 1014 which accepted the resignation of the previous Commissions of the Shakopee Housing and Redevelopment Authority and appointed in their place the then current members of the City Council, and WHEREAS, it was and is the intent of the City Council for all future members of the City Council to automatically serve as Commissioners of the Housing and Redevelopment Authority concurrently with their Council terms. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the appointments by the Mayor of the City of Shakopee, Minnesota of Gloria Vierling and Robert Sweeney as Commissioners of the Shakopee Housing and Redevelopment Authority until December 31, 1993 and until their successors are qualified are hereby approved. 2 . That the above-named persons will serve until new Council members have taken the oath of office as members of the City Council and are qualified as Commissioners by taking the Commissioners oath. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of January, 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MN DECEMBER 5, 1989 Commissioner Scott called the meeting to order at 7 : 01 p.m. with Comm. Vierling, Clay, Wampach and Zak present. Also present were Mayor Lebens, Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Julius A. Coller II, City Attorney; David Hutton, City Engineer; and Judith Cox, City Clerk. Vierling/Zak moved to approve the minutes of November 21, 1989 . Motion carried unanimously. Barry Stock reviewed the FMG/TSUMAURA Project. He said a potential ground water contamination problem has been discovered on their proposed site. FMG/TSUMAURA is requesting another 30 day extension from the sunset commitment date of 11/30/89, to allow them more time to identify the actual source of the contamination. They are also requesting a 6th year of tax increment financing should there be a problem with the clean up of the contamination on the site. Comm. Scott said he would like a dollar amount before the 6th year tax increment is put into effect. Mr. Stock noted that if contamination is not a problem the sixth year of tax increment would be passed through to the various taxing jurisdictions. Zak/Wampach moved to eliminate the sunset requirement altogether for FMG/TSUMAURA. Motion carried unanimously. Vierling/Zak moved to offer a 6th year of tax increment financing to FMG/TSUMAURA to be applied against any costs associated with the potential contamination problem. Motion carried unanimously. Clay/Vierling moved in accordance with the State Building Code, issue building permits to FMG/TSUMAURA as needed providing that a indemnification agreement protecting the City against any future problems arising from the potential contamination can be secured. Motion carried unanimously. Vierling/Zak offered Resolution No. 89-6, A Resolution Relating to Minnesota River Valley Redevelopment Project No. 1; Requesting the City Council to approve a modification to the Redevelopment plan; and requesting the city Council to establish tax increment financing District No. 9 and to approve a tax increment financing plan therefore. Motion carried unanimously. Vierling/Clay moved to adjourn. Motion carried unanimously. Meeting adjourned at 7:20 p.m. Dennis Kraft City Administrator Carol Schultz Recording Secretary MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Barry A. Stock, Assistant City Administrator RE: Election of Officers DATE: December 29, 1989 INTRODUCTION: Article II Section B of the Bylaws of the HRA provide for the election of officers at the annual meeting. BACKGROUND: The Bylaws provide that a Chairman, Vice Chairman and Secretary be elected by and from the Commissioners at the annual meeting immediately after the roll call and approval of the minutes of the previous meeting. The officers shall take office immediately after being elected. ACTION REQUESTED: Move to elect a Chairman, Vice Chairman and Secretary from the membership of the Commission. MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Toni Warhol, Administrative Secretary RE: Commissioner Interest in Real Estate DATE: December 29, 1989 Please find attached a disclosure of real estate located within the corporate limits of the City of Shakopee. Please list any property that you have interest in. Thank you. , have interest in the foilo'ing real estate located within the cor?orate i_m_ts of the Date: Signature : MEMO TO: Dennis R. Kraft, Executive Director, Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: Rental Rehab Grant Program DATE: December 27, 1989 INTRODUCTION: Shown in Attachment #1 is a correspondence which I received from Mr. James Vander Griend. Mr. Vander Griend is the owner of a 24 unit residential rental apartment complex in Shakopee. Mr. Vander Griend's complex was recently inspected by the Housing Enforcement officer. Cost estimates to bring the building into code compliance exceed $25, 000. 00. Mr. Vander Griend has therefore requested Administrative Assistance from the City to apply for the MHFA residential rental rehab grant program. BACKGROUND: Each year communities interested in participating in the MHFA rental rehab grant program must notify the MHFA of their commitment to participate. In previous years, the City of Shakopee has participated in the rental rehab grant program. In 1985, the Shakopee HRA agreed to enter into an agreement with the Scott County HRA to perform the administrative element of the program. In 1988, the Shakopee HRA also participated in the program. However, in 1988, the City administered the program internally. In 1988, the HRA also limited the amount of staff time allocated to the program to 200 hours or $3,000.00 annually, whichever was less. The HRA also required potential applicants who were subsequently approved for funding by the MHFA were to reimburse the City for actual administrative costs incurred by the City during the application process. It is important to note that in 1988 the City of Shakopee did not have a housing enforcement officer. The City's administrative assistant was responsible for administrating the program. In 1988 several potential applications were reviewed, but no projects were actually funded by the MHFA. In 1989 the City of Shakopee initiated a rental code enforcement program. With the implementation of the program, many residential rental units have been inspected. Additionally, there have been a number of serious code deficiencies identified in a number of units. Finally, the cost incurred by the owners of the properties in many cases have been exceptional. The City of Shakopee does not have a financing program available to assist property owners in repairing the code deficiencies identified by the House Enforcement Officer. Shown in Attachment #2 is a summary of the Rental Rehab Grant Program. Note that the program provides up to $5, 000. 00 per unit in grant dollars to eligible applicants. The programs provides the best financing opportunities to the property owners of rental units in need of major repairs. In the fall of 1989, City staff approached the City Council to determine if there would be interest on behalf of the Shakopee HRA to work out an agreement with either the Carver County HRA or the Dakota County HRA for the administration of the MHFA programs in Shakopee. At that time, the Shakopee HRA did not express interest in the City' s participation in the MHFA programs. City staff has contacted both the Carver County and Dakota County HRA' s to determine if they would be willing to enter into an agreement with the Shakopee HRA for the purposes of administering the MHFA programs in Shakopee. Since both the Carver County and Dakota County HRA's have staff in place and are administering the MHFA programs for communities in their area, they have expressed an interest in working with Shakopee. The state of Minnesota does provide money for administering the grants and loans that are available through the MHFA. Therefore, it may be possible for us to enter into an agreement with either Carver County or Dakota County to administrate the MHFA programs in Shakopee for a nominal fee. If an agreement cannot be reached between the Dakota County HRA or Carver County HRA a second alternative would be to administer the program in house. To process an application through the MHFA grant program would consume approximately 40 hours of staff time. If this alternative is pursued it would be possible for us to recoup a portion of our cost through an application fee. However, since the MHFA also requires a $200. 00 application fee with no guarantee that your project will be funded, staff is not recommending that an application fee be proposed. Since we have received a written request and there have also been several other persons who have expressed interest in the rental rehab program, I would like to request the HRA to consider making a commitment to participate in the MHFA rental rehab grant program. I am recommending that the appropriate City officials be authorized to notify the MHFA of the Shakopee's HRA's interest in participating in the program. I am also recommending that the appropriate City officials be directed to contact Carver County HRA and/or the Dakota County HRA to determine if an agreement for the administration of the MHFA programs in Shakopee can be negotiated. If an agreement cannot be reached between either the Carver County or Dakota County HRA, staff would recommend that the City of Shakopee administer the program in house. However, prior to making that decision I would like to suggest that we pursue contacting the Carver County and/or Dakota County HRA's in an attempt to reach an agreement for the administration of the program, via a contract arrangement. ALTERNATIVES: 1. Direct the appropriate City officials to contact the Carver County HRA and/or the Dakota County HRA for the purposes of determining if an agreement for the administration of the MHFA programs in Shakopee can be negotiated. / 2 . Direct the appropriate City officials to notify the MHFA of the Shakopee HRA's interest in participating in the Rental Rehab Grant Program. 3 . Move to direct the appropriate City officials to contact the MHFA notifying them of the Shakopee HRA's interest in participating in the Rental Rehab Grant Program and administer the program in house. 4 . Do not participate in the MHFA's Rental Rehab Grant Program. 5. Administer the Rental Rehab Grant Program in house and require applicants who are subsequently approved for funding to reimburse the City for actual administrative costs incurred by the City during the application process. STAFF RECOMMENDATIONS: Staff recommends Alternative #1. ACTION REQUESTED: 1. Moved to direct the appropriate City official to contact the Carver County HRA and/or the Dakota County HRA to determine if an agreement for the administration of the MHFA programs in Shakopee can be negotiated and report the findings back to the Shakopee HRA for final action. 2 . Notify Mr. Vander Griend of the Shakopee HRA's position on this issue. BVC PARTNERSHIP 12700 ANDERSON LAKES PARKWAY, SUITE 201 , EDEN PRAIRIE, MINNESOTA 55344 612-944-9294 JAMES A. VANDER GRIEND, PARTNER December 20 , 1989 Barry Stock Shakopee HRA 129 East 1st Ave . Shakopee , MN 55379 Dear Mr. Stock , We own a twenty-four unit residential rental apartment complex located on Garden Lane in Shakopee. An inspection of the property, by the City of Shakopee Building Inspector, revealed many building code deficiencies in which we are to correct . To help finance these improvements , we would like to apply for a residential rental rehabilitation grant . We feel that we qualify for this program since most of our tenants are lower income families . We would like the City of Shakopees administrative assistance in applying for this grant . At this time we estimate the total repairs will cost approximately $25, 000 . 00. Thank You • // ,7 y Tames Vander Griend, Partner BVC Partnership ATTACHMENT #2 RENTAL REHAB GRANT PROGRAM SUMMARY Scope The Minnesota Home Finance Agency (MHFA) Rental Rehab Grant Program shall provide grants to rehabilitate privately owned residential rental property. Grant funds for rehabilitation are provided in the form of an assumable, deferred payment, interest free loan. 10% of the loan shall be forgiven each year for 10 years until the loan is totally forgiven. Grants may not exceed 50% of the total rehabilitation costs and must be matched by the property owner. Owners may receive a maximum of $5, 000 per unit in grant dollars. The Shakopee Housing and Redevelopment Authority (HRA) shall provide technical assistance to potential program applicants in preparing grant applications. The HRA will also provide local administration of any approved applications. Program Service Area The Rental Rehabilitation Grant Program shall be made available to all eligible applicants owning property within the Shakopee City limits. Administration Fees Program applicants will be required to pay a $200 application fee to the Minnesota Home finance Agency. MHFA Program Qualifications 1. The property must be rental, for residential use and contain primarily two bedroom or larger units. 2 . The property must have one or more substandard conditions as defined by the local or state building code or not meet Section 8 Housing Quality Standards. 3 . The property must be located in a neighborhood where the median income does not exceed 80% of the median income for the area. 4 . Generally only buildings with five or more units are eligible. 5. Proposed improvements must meet State Code and be in compliance with the Minnesota Energy Efficiency Standards for rental residences. g OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MN DECEMBER 5, 1989 Mayor Lebens called the meeting to order at 7 : 00 p.m. with Cncl. Zak, Clay, Vierling, Wampach and Scott present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst City Administrator; David Hutton, City Engineer; Julius A. Coller II, City Attorney; and Judith S. Cox, City Clerk. Vierling/Wampach moved to recess for Housing and Redevelopment Authority Meeting. Motion carried unanimously. Vierling/Clay moved to reconvene to City Council at 7:20 p.m. Motion carried unanimously. Liaison reports were given by councilmembers. Cncl. Zak asked staff to look into an ordinance preventing gravel trucks from leaking gravel onto the city roads. Ron Erickson, Staff Engineer from Mn/DOT was present to review the noise mitigation requirements for the Shakopee Southerly Bypass. He explained that they need to obtain an Indirect Source Permit and prior to that they must advise communities of their noise mitigation plans within their community. The areas in Shakopee where noise barriers will be constructed are Tahpah Park, CR-79 where Mound and Sand Streets are located, Killarney Hills Addition and near Backstretch R.V. Park. In all the areas they are proposing wood planks with colored concrete posts, and some berm with barriers on top. Cncl. Vierling asked what happens to the noise issue when properties are developed near the Bypass. Mr. Erickson replied that all new developments will be looked at during their plat review process and any noise mitigation requirements will become the developer's responsibility. Clay/Scott moved for a 10 minute recess. Motion carried unanimously. Vierling/Clay moved to reconvene at 8: 15 p.m. Motion carried unanimously. Mayor Lebens asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Vierling/Clay moved to approve the consent business. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Clay moved to approve the minutes of November 14, 16, and 21st, 1989. (Motion approved under consent business) . Wampach/Zak moved to direct the City Attorney to prepare the necessary ordinance amendment continuing the hotel/motel tax at its present 3% level for three additional years. Motion carried unanimously. Proceedings of the December 5, 1989 Shakopee City Council Page -2- Vierling/Clay moved to authorize the proper City officials to enter into an equipment rental agreement with Link Supply rental Company of Shakopee, MN. , for contractual assistance under emergency conditions as directed by City officials. (Motion approved under consent business) . Vierling/Clay moved to authorize proper City Officials to enter into an equipment rental agreement with S.M. Hentges and Sons, Inc of Shakopee, MN, for contractual assistance under emergency conditions as directed by City officials. (Motion approved under consent business) . Zak/Vierling moved to offer Resolution No. 3154 , A Resolution Opposing the Imposition of an Institutional Fee by the League of Minnesota Cities upon the League of Minnesota Cities Insurance Trust, and moved for its adoption. Motion carried unanimously. Barry Stock reviewed the Refuse/Recycling Contract Amendment. Mr. Mike Berkopec, Waste Management of Savage, reviewed the key issues affecting Refuse/recycling collection rates in 1990 . In May of 1990 the Louisville Landfill will close. The actual increase in cost for the residents of Shakopee will be . 40 per home. Vierling/Clay moved to authorize appropriate City officials to execute Amendment #3 to the Shakopee Refuse/Recycling Service Contract. Roll Call : Ayes: Cncl . Wampach, Zak, Vierling, Clay and Mayor Lebens Noes: Cncl . Scott Motion carried. Wampach/Clay moved to approve the application and grant an On-Sale Non-Intoxicating Malt Liquor License to Combined Ventures of Shakopee, Inc. , 483 Marschall Road, Shakopee, MN. Motion carried unanimously. Vierling/Wampach moved to approve the payment of $500 . 26 to Mr. Melvin Hennen, 835 South Holmes for damages to the gate valve during the reconstruction of Holmes Street. Motion carried unanimously. Vierling/Clay moved to authorize proper City officials to execute a farm lease with Gene Hauer for 1990 under the same terms as 1989 . (Motion approved under consent business) . Scott/Vierling moved to authorize the purchase of three squad cars from Farmington Ford/Mercury in the amount of $38 , 337 under the Hennepin County Cooperative Purchasing contract. Roll Call : Ayes: Cncl . Zak, Wampach, Vierling, Clay and Scott Noes: Mayor Lebens Motion carried. Y/ Proceedings of the December 5, 1989 Shakopee City Council Page -3- Clay/Vierling moved to approve the bills in the amount of $144, 706.25. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach moved to approve of the request by Orr-Schelen- Mayeron and Associates, Inc. for an additional $32 , 300.00 to complete the drainage design for the Shakopee Bypass in accordance with their November 27, 1989, correspondence and direct staff to notify them of this action. (CC DOC No. 174) . Roll Call: Ayes: Unanimous Noes: None Motion carried. Clay/Vierling moved to direct the appropriate City officials to reimburse Shakopee Public Utilities for the installation of two street lights on Vierling Drive for a total of $1, 400.00. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Clay moved to authorize staff to adjust sanitary sewer bills for late spring and/or early fall lawn watering for residential accounts for 1989 usage and to continue exploring the feasibility of a four or five month billing basis. (Motion approved under consent business) . Vierling/clay moved to authorize the proper city officials to execute a revised plan document for the U.S. Conference of Mayors Deferred Compensation Program. (Motion approved under consent business) . Vierling/Clay moved to set the mileage reimbursement rate for the use of personal vehicles for City business at $.255/mile effective January 1, 1990. (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3156, A Resolution Receiving a Report and Calling a Hearing on Vierling Drive Watermain Improvements From Limestone Drive to approximately 2, 000 feet west Project No. 1990-2. (Motion approved under consent business) . Vierling/Clay offered Resolution No. 3153, A Resolution amending Resolution No. 2989 Adopting the 1989 Budget and moved for its adoption. (Motion approved under consent business) . Vierling/Wampach offered Ordinance No. 280, 4th Series, Renaming a portion of Heritage Drive in the plat of Heritage Place 1st Addition from Heritage Drive to Sapphire Lane, and moved its adoption. Motion carried unanimously. Wampach/Vierling moved to authorize and direct the appropriate City officials to sign the satisfaction of mortgage for the Shakopee Professional Group. Motion carried unanimously. Proceedings of the December 5, 1989 Shakopee City Council Page -4- Vierling/Wampach offered Resolution No. 3152 , A Resolution Relating to Minnesota River Valley Redevelopment Project No. 1; Calling for a Public Hearing on the Adoption of a Modification to the Redevelopment Plan for the Project, the Establishment of Tax Increment Financing District No. 9 in the Project Area, and the adoption of a Tax Increment Financing Plan therefor, and moved its adoption. Motion carried unanimously. Vierling/Zak offered Resolution No. 3155, A Resolution of Appreciation to Clifford Stafford, and moved its adoption. Mayor Lebens read the resolution. Motion carried unanimously. Vierling/Wampach moved to adjourn to December 7, 1989 at 5: 00 p.m. Motion carried unanimously. Meeting adjourned 9 : 10 p.m. Judith S . Cox City Clerk Carol L. Schultz Recording Secretary lq OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MN DECEMBER 19, 1989 Mayor Lebens called the meeting to order at 7 : 00 p.m. with Cncl . Vierling, Zak, Scott, Wampach and Clay present. Also present were Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Douglas Wise, City Planner; David Hutton, City Engineer; Robert Walter, Asst. City Attorney; and Judith S. Cox, City Clerk. Liaison reports were given by councilmembers. Mayor Lebens asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Vierling/Wampach moved to approve the consent business. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach moved to approve the minutes of December 7, 1989 . (Motion approved under consent business) . Dennis Kraft reviewed the City Attorney's opinion that the recent action the City Council took regarding the leave of absence for Dennis Anderson should be reconsidered. He said the Council has no authority to override the Police Civil Service Commission's granting a one year leave of absence. He said he would recommend the Council reconsider their action and rescind it. Cncl. Scott said he feels uncomfortable with the fact of granting a leave of absence for one year without a reason given for such a leave by Dennis Anderson. Cncl. Wampach said he would like some sort of agreement drawn up between the City and the Police Civil Service Commission to prevent this sort of request from happening again. Vierling/Wampach moved to reconsider the November 8, 1989 Council action to deny and override the Police Civil Service Commission's granting of a one year leave of absence for Dennis Anderson. Motion carried with Cncl. Scott opposed. Vierling/Wampach moved to rescind the November 8, 1989 Council action to deny and override the Police Civil Service Commission's granting of a one year leave of absence for Dennis Anderson, concurring with the City Attorney's opinion. Motion carried with Cncl. Scott opposed. Vierling/Wampach moved to direct the appropriate City officials to work with the Suburban Rate Authority on the U.S. West "Incentive Regulation Plan. " (Motion approve under consent business) . Clay/Vierling moved to direct staff to find someone to volunteer to represent the City on Shakopee's U.S. Olympic Festival '90 Torch Run Organizing Committee. Motion carried unanimously. Proceedings of the December 19, 1989 Shakopee City Council Page -2- Vierling/Wampach moved to receive and file the letter dated 12/8/89 from Gayden F. Carruth, Superintendent of Schools regarding funding of Shakopee Community Recreation in 1991. (Motion approved under consent business) . Clay/Vierling moved to table the letter from Ed Dressen regarding the heating unit at the Community Youth Building. Motion carried unanimously. The City Clerk reviewed the two positions open, one for Manager to Lower Mn. River Watershed District Board of Managers; and one for Manager to Prior Lake/Spring Lake Watershed District, saying that if anyone on Council knew of anyone interested in these positions to please contact them and bring their names back to Council for consideration. Vierling/Wampach moved to grant the developer of Canterbury Park 3rd Addition an additional 90 days to file the Final Plat with the County. (Motion approved under consent business) . Douglas Wise, City Planner, reviewed the letter received from the Pollution Control Agency regarding their denial of the Air Quality Study requested by the City for the Minnesota River Valley Area. The Consensus of the Council was that an air quality study is really needed for that particular area and that the Council should seek other support. Zak/Wampach moved to approach the Pollution Control Agency again by going through the Metropolitan Council for support. Motion carried unanimously. Vierling/Clay moved to receive and file the letter from Philip R. Krass, dated December 19 , 1989. Motion carried unanimously. Vierling/Clay moved to offer Ordinance No. 282, Fourth Series, An Ordinance Of The City Of Shakopee Amending City Code Chapter 11 Entitled "Zoning Regulations" By Changing 11. 03 , Subdivision 6D, Regulating The Front Setback Of Accessory Buildings, and moved its adoption. Motion carried unanimously. Douglas Wise reviewed the proposed changes on the Park Dedication Fee Schedule. He said one problem that has occurred is the park dedication fees have not kept pace with the value of the land dedication required. Cncl. Vierling said she has a problem with the limitations that are put on the park dollars and it is the improvements that we fall short in. Vierling/Scott moved to direct the City staff to prepare an Ordinance amending City Code Section 12 .07, Subd. 5, increasing Park Dedication Fees as recommended by the Planning Commission. Motion carried unanimously. 1 `C Proceedings of the December 19, 1989 Shakopee City Council Page -3- Wampach/Clay moved to open the public hearing on the proposed watermain improvements to Vierling Drive from Limestone Drive to approximately 2, 000 feet West. Motion carried unanimously. Dan Parks from Frank and Roos Associates reviewed the feasibility report for the Vierling Drive Watermain. He gave a presentation of the proposed watermain extension for Vierling Drive. He said it will terminate 1/4 mile before County Road 17. The watermain proposed is 16 inches in diameter. The total cost estimate is $120, 500. He said there will be no disruption to Vierling Drive with the watermain extension construction. Cost of the construction will be assessed to the benefiting properties North of the Bypass, Shakopee Public Utilities will pay for oversizing costs. Mayor Lebens asked if there were any questions from the audience. They were none. Wampach/Zak moved to close the public hearing. Motion carried unanimously. Wampach/Zak moved to offer Resolution No. 3161, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Watermain Improvements to Vierling Drive from Limestone Drive to Approximately 2, 000 feet west Project No. 1990- 2, and moved for its adoption. Motion carried unanimously. Wampach/Vierling moved to direct the appropriate City staff to solicit a proposal from McCombs, Frank, Roos and Associates, Inc. to perform design services associated with the Vierling Drive Watermain Improvements. Roll Call: Ayes: Unanimous Noes: None Motion carried. Ed Dressen addressed the Council on his proposal to put a new furnace in the Shakopee Youth Building. He said due to the recent fire in the furnace room downstairs it will cost $1, 060 to repair the furnace and $250 to put the room back together. In order to serve the community for many years to come the need for more room and a better furnace in the basement would be needed. He asked the City Council if they would like to help out with this request at this time. Scott/Vierling moved to repair the furnace at the Community Youth Building and pay the insurance deductible as recommended by the Building Inspector, and install a sprinkler in the furnace room. Roll Call: Ayes: Unanimous Noes: None Motion carried. Scott/Wampach moved for a 10 minute break. Motion carried unanimously. Proceedings of the December 19 , 1989 Shakopee City Council Page -4- Zak/Scott moved to reconvene at 8 : 20 p.m. Motion carried unanimously. Barry Stock reviewed the draft ordinance previously discussed by City Council regarding plowing and towing in those areas designated as snow emergency routes. Cncl . Clay said he feels towing is too drastic a measure and may not be necessary. Scott/Zak offered Ordinance No. 281, An Ordinance Of The City Of Shakopee, Minnesota, Amending Shakopee City Code Chapter 9 Entitled "Parking Regulations" By Amending Section 9 . 50 Subdivision 2 ; And By Adding Two New Subdivisions To Section 9 . 50 ; And Adopting By Reference City Code Chapter 1 And Section 11. 99 , Which, Among Other Things, Contain Penalty Provisions, and moved for its adoption with an amendment to be effective February 1, 1990 Roll Call: Ayes: Cncl . Vierling, Zak, Scott, Wampach and Mayor Lebens Noes: Cncl . Clay Motion carried. Vierling/Wampach moved to offer Resolution No. 3160, A Resolution Setting Fees for City Licenses, Permits, Services and Documents, and moved for its adoption. Motion carried unanimously. Wampach/Zak moved to approve the purchase of hard disk drive and controller from PC Express for a total cost of $1, 254 . Funds to come from Finance. Roll Call : Ayes: Unanimous Noes: None Motion carried. Cncl . Scott had a concern on the "No Smoking Policy" . He feels there should be a designated smoking area for the City Hall as well as the Police Department. Vierling/Wampach moved to affirm the provision of Administrative Policy No. 176 declaring all City of Shakopee Buildings and other indoor facilities are a smoke-free work place effective January 1, 1990. Motion carried with Cncl . Clay and Scott opposed. Vierling/Wampach moved to approve a leave of absence up to 90 days for Bernice Lebens and authorize filling the position during her leave using a temporary service. (Motion approved under consent business) . Vierling/Clay moved to approve payment of Sgt. Dennis Anderson's unused vacation leave, comp-time and holiday balances through November 12 , 1989 at his current pay rate of $19 . 159/hour. Roll Call : Ayes: Cncl . Clay, Vierling, Wampach, Zak and Mayor Lebens Noes: Cncl . Scott Motion carried. Proceedings of the December 19, 1989 Shakopee City Council Page -5- Scott/Vierling moved to direct staff to pay Officer Nosbusch investigator pay starting 10/3/89 and process the appropriate documentation. Roll Call: Ayes: Unanimous Noes: None Motion carried. Clay/Vierling moved to approve the bills in the amount of $561, 386.40. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach moved to accept the quotation of the League of Cities Insurance Trust for workers' compensation insurance for 1990 and authorize payment of the deposit premium of $88, 376. 00. (Motion approved under consent business) . Vierling/Wampach moved to direct the appropriate City officials to submit a written statement in support of the Bloomington Ferry Bridge. (Motion approved under consent business) . Vierling/Wampach moved to approve the Change Order No. 10 in the amount of $930. 10 to Hardrives, Inc. 9724 10th Avenue N. , Plymouth, MN 55441 for the Downtown Streetscape Project No. 1987-2 . (Motion approved under consent business) . Vierling/Wampach moved to authorize City officials to execute the Electrical Contract with Terry Krominga for the 1990 operational year. (Motion approved under consent business) . Clay/Vierling moved to authorize the appropriate City officials to execute a lease agreement with the Stonebrooke Golf Course partnership for (vacated) park property located within Timber Trails Addition. Motion carried with Mayor Lebens opposed. Vierling/Wampach moved to authorize and direct proper City officials to enter into an agreement with Jack Brambilla and Bergstad Properties for a municipal parking lot permit for 1990 for the Black Arrow parking lot at $12 . 00 per parking space. (Motion approved under consent business) . Vierling/Wampach moved to authorize the City Clerk to issue Cigarette Licenses for 1990. (Motion approved under consent business) . Vierling/Wampach moved to direct and authorize the appropriate City officials to execute a prosecution agreement with the Scott County Board of Commissioners and the Scott County Attorney for the purpose of having Scott County prosecute all worthless check misdemeanors for the City of Shakopee. (Motion approved under consent business) . Proceedings of the December 19, 1989 Shakopee City Council Page -6- Wampach/Vierling moved to offer Resolution No. 3157 , A Resolution receiving a report and Calling a Hearing on Improvements to Adams Street from 6th Avenue to 3rd Avenue and 4th Avenue from Adams Street to Harrison Street, Project No. 1990-3 and moved for its adoption. Motion carried unanimously. Vierling/Clay moved to offer Resolution No. 3162 , A Resolution Accepting Work on Pavement Preservation Program, Project No. 1988- 8 , and moved its adoption. Motion carried unanimously. Vierling/Wampach moved to offer Resolution No. 3163 , A Resolution Accepting work on the Downtown Streetscape Project No. 1987-2 and moved for its adoption. (Motion approved under consent business) . Vierling/Wampach moved to direct the appropriate City official to make final payment to Hardrives Inc. , 9724 10th Avenue North, Plymouth, MN 55441 in the amount of $25, 930 . 10 . (Motion approved under consent business) . Vierling/Wampach moved to offer Resolution No. 3164 , Authorizing the appropriate City Officials to enter into a Transit Service Agreement with the Regional Transit Board for Public Transportation Services in Shakopee for Calendar Year 1990 and moved for its adoption. (Motion approved under consent business) . Mayor/Vierling offered Ordinance No. 284 , An Ordinance of the City of Shakopee, Minnesota, Amending the Shakopee City Code, Chapter 2 , Entitled "Administration and General Government" by Repealing Section 2 . 34 "Engineering Department" and by Changing Section 2 . 36, "Public Works Department" and Adopting by Reference Shakopee City Code, Chapter 1 and Section 2 . 99 , and move its adoption. Motion carried unanimously. Wampach/Zak moved to offer Ordinance No. 283 , An Ordinance of the City of Shakopee, Minnesota, Amending the Shakopee City Code, Chapter 6, Entitled "Other Business Regulations and Licensing: by Changing a Provision Relating to Subdivision 6 of Section 6. 44 Regarding Lodging Tax and By Adopting By Reference Shakopee City Code Chapter 1 and Section 6. 99, Which Among Other Things Contain Penalty Provisions, and moved for its adoption. Motion carried unanimously. Scott/Zak moved to offer Ordinance No. 285, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending Shakopee City Code Chapter 10 Entitled "Public Protection, Crime and Offenses" by Repealing Subd 1 and Subd 8 Section 10 . 21 and by Enacting New Subd 1 and a New Subd 8 Regulating the Keeping of Dogs, Cats and Other Domestic Animals and by Adopting by Reference Shakopee City Code Chapter 1 and Section 10 . 99 Which Among Other Things Contain Penalty Provisions, and moved its adoption. Motion carried unanimously. Proceedings of the December 19 , 1989 Shakopee City Council Page -7- Scott/Vierling moved to award the bid to Clarey Safety Equipment Inc. to purchase 2 SCBA units, with spare air cylinders as specified for a total of $4 , 705. 00. Roll Call : Ayes: Unanimous Noes: None Motion carried. Wampach/Vierling moved to authorize the Public Works Department to Purchase a Goodall High Pressure Washer from Auto Central Supply for $809 . 25 from the Capital Equipment budget. Roll Call : Ayes: Unanimous Noes: None Motion carried. Gregg Voxland reviewed the legal cost reimbursement offered by International Surplus Lines for the Chard Lawsuit. He said the City has been offered a settlement of $14 , 215. 94 (80% of costs) but he feels the City would be due the total of $17 , 770. 00 . Vierling/Zak moved to accept the reimbursement offer of a minimum of $14 , 215. 94 from International Surplus Lines for litigation in the Chard Lawsuit. Motion carried unanimously. Wampach/Vierling moved to authorize appropriate city officials to sign the "Amendment to Reservation and Declaration of Reciprocal Easements for Parking and Other Purposes" for Valley Mall First Addition. Motion carried unanimously. Cncl . Vierling presented a plaque to Mayor Lebens in appreciation for 17 years of outstanding service to the City of Shakopee. Zak/Scott moved to adjourn. Motion carried unanimously. Meeting adjourned at 9 : 20 p.m. Judith S . Cox, City Clerk Carol L. Schultz Recording Secretary 90.) December 21, 1989 Shakopee City Council 129 East First Avenue Shakopee, MN 55379 Dear Council Members, This same letter has been addressed to three (3) parties: Terry Roquette, Shakopee Public Utilities; the Shakopee City Council; David L. Phillips. I have been advised by my lawyer and insurance company to draft this letter on the subject of the Shakopee Public Utilities allowing David L. Phillips the ability to gain access to power from the transformer in front of my residence at 690 Menke Ave, Shakopee, Minnesota. Due to the cold weather the cable was not buried at this time and as result it extends the entire length of my yard running North to South. I would like to make very clear, the fact, that I am vehemently opposed to any cable of this nature residing on my property without being buried. Our neighborhood has many children who do not understand the potential danger of such a piece of hardware, and would look to it as a toy. I have tried to make my three-year-old understand the eminent danger surrounding the cable and have urged other parents in our neighborhood to do the same. If the cable is to remain as a constant danger to our neighborhood children, until such a time that it can be buried, then I request the following practices be followed and actions be taken: The cable may not extend beyond the easement boundaries. The cable must be entirely sheathed in a cut-proof casing exposing no parts of it to human activity. The transformer box must be completely covered and secured in such a way as not to allow access to anyone without a key or other form of security device. David L. Phillips shall produce proof that he has insurance to cover the construction site, including, but not limited to, the grounds, the residence and the temporary power station. Should any incident occur on my property surrounding the cable, transformer boxes, or any other device which is necessary to aid in the Phillips' access of power, my insurance company will look to David L. Phillips, the City of Shakopee, and Shakopee Public Utilities as the responsible parties and for any damages which may result. I will assume, unless I receive written notice, that all points are clearly understood and acceptable to you. On behalf of myself and my neighbors, I would like to thank you for your cooperation in this matter. Since el , vor William E. Bigot RECEIVED 690 Menke Avenue Shakopee, MN DEC2 I 1989 Refer the letter from William E. Bigot, dated December 21, 1989, to Shakopee Public Utilities CITY OF SHAKOPEE and ask that the Council be appraised of the Utilities actions on the matter. i4"1 b MEMO TO: Dennis Kraft, City Administrator FROM: Douglas K. Wise, City Planner RE: FMG/Tsumura Land Sale DATE: December 29 , 1989 INTRODUCTION: Valley Industrial Realty has requested that the City Council authorize issuance of a building permit for the FMG/Tsumura project prior to final platting of the property. City Code Section 12 . 16, Subd. 4 , states that if the property does not meet all of the City' s subdivision requirements no building permit can be issued for a project unless waived by resolution of the City Council. The property being purchased by FMG/Tsumura has not been platted and is not an existing lot of record. BACKGROUND: FMG/Tsumura has entered into an agreement to purchase a 30 acre parcel in Canterbury Business Park. The parcel being purchased is currently a portion of a larger parcel of record which is not platted. The City Code requires any division of land not previously platted to be subdivided prior to issuance of a building permit by the City. FMG/Tsumura has indicated to the City that they are under serious time constraints in getting the construction of the project underway due to the expiration of leases on other facilities they are currently occupying. Because the platting process takes three to six months to complete, there would be insufficient time for the platting to be completed and recorded prior to FMG/Tsumura ' s deadline for getting the construction of their building underway. Valley Industrial Reality first raised the question of the issuance of a building permit prior to filing of the plat with city staff in August. Staff reviewed the City Code and consulted with the Rod Krass, the Assistant City Attorney. According to Mr. Krass the City Council can pass a resolution, authorizing issuance of a building permit prior to final platting in accordance with Section 12 . 16, Subd. 4 of the City Code (see attached letter) . Mr. Krass also indicated that the City could place whatever conditions it feels necessary on such a resolution. City Code Section 12 . 16, Subd. 4 states: "No building permit shall be issued for the construction or repair of any building or structure located on a lot or plat subdivided or sold in violation of the regulations of this chapter unless waived by resolution of the Council . " Valley Industrial Reality has indicated that they are willing to proceed with the platting of this property and are committed to completing the platting process as soon as possible. STAFF RECOMMENDATION: Staff recommends the Council pass a resolution authorizing the issuance of a building permit prior to completion of the platting process with the condition that the final plat must be approved and filed prior to issuance of a final certificate of occupancy for the building. The staff feels that this condition is necessary to insure that the process will be completed in a timely manner and to protect the interests of the City. ALTERNATIVES: 1. The City Council call offer and pass Resolution #3173 waiving the requirement for filing of a final plat prior to issuance of a building permit and authorizing staff to issue said permit with the conditions recommended by staff. 2 . The City Council can offer and pass Resolution #3173 waiving the requirement for filing of a final plat prior to issuance of a building permit and authorizing release of said permit subject to conditions different than those recommended by staff. 3 . The City Council can offer and pass a motion to not waive the requirement for filing of the final plat prior to issuance of a building permit. ACTION REQUESTED: Offer and pass Resolution #3173 , authorizing issuance of a building permit prior to final platting of the property for the FMG/Tsumura project subject to conditions. ev.) Mr? VALLEY INDUSTRIAL REALTY December 8, 1989 Mr. Douglas K. Wise City Planner City of Shakopee 129 East First Avenue Shakopee, MN 55379 RE: FMG/Tsumura Land Sale Dear Doug: As part of the process that we going through in an effort to prepare for the sale and transfer of title to FMG/Tsumura of the 30 acre parcel in Canterbury Business Park, we hereby request that, per our previous discussions, the City Council for the City of Shakopee at this time consider passing a resolution that would accommodate the buildability issue of the 30 acre lot we will be giving title to FMG on. As you may recall, because of the timing necessary and inasmuch as the property currently is not subdivided and will necessitate a meets and bounds deed, we would like to establish an agreement with the City detailing the needed action on our part for a commitment to subdivide the property and at the same time, establish the rights for FMG to have a buildable lot in which to construct their new faciltiy on. I have enclosed a copy of Rod Krass's opinion which he previously generated from our earlier discussions. Please let me know your thoughts on this issue, and how you wish to handle it. We look forward to your timely response. y.e7ect ully, C_ C5Y\ on R. Albinson Broker/Manager Enclosure c.c. Dennis Kraft Brian Brennan Dick Peterson Scott Abernathy 1244 Canterbury Rd.,P.O. Box 509,Shakopee, MN 55379•Bus.: 612-445-3242 Res.: 612-472-7925 law offices Philip L.R.Krass* Monro RAS S Robert J.falter Dennis Monroe J\L/�1\v Lachlan B.Muir Barry K.Meyer & James B.Croft Jay D.Goldberg MONROE �,t Orlin D.7t Slaa+ chartered Mark J.Moxness x Patricia A.Weller 'Certified CAil Thal Spxialcx Diane M.CarlsonSE-P- x Aix Admitted in California September 5, 1989 �y� +AlsoAtimnudinSouthDakota CITY Mr. Douglas R. Wise City Planner City of Shakopee 129 East First Avenue Shakopee, Mk. 55379 Re: August 29, 1989 Memo - Valley Industrial Realty - F.M.G. , Inc. Our File No. 1-1373-1 Dear Mr. Wise: In your memo and in our conversations you have indicated to me that F.M.G. , Inc. proposes to purchase 30 acres of unplatted property in the Industrial Park area across County Road 83 from Canterbury Downs. The company wishes to construct immediately and is unable to wait the length of time which would be required in the nocmal platting process. You have asked me to review Chapter 462.351 et seq. to determine whether or not when read in conjunction with Section 12.01, Subd. 3 of the City' s Subdivision Regulations, the purchase and construction can occur prior to platting. Section 462.352, Subd. 12 of Minnesota Statutes defines the word "subdivision" as a division of any parcel into two or more parcels except those separations: "(a) where all the resulting parcels, tracts, lots or interests . . . will be five acres or larger in size for commercial and industrial uses. " Therefore, under state statutes, we could read the proposed sell off of this 30-acre parcel as not being a legal "subdivision" in accordance with state law and therefore not subject to our platting requirement. There may be a second and better way to facilitate this development while protecting the City' s legitimate interests. As you and I discussed, Minnesota Statute 462.58, Subd. 4(b) allows the recording of deeds for commercial or industrial parcels at least five acres in size and 300 feet in width. Clearly there is no way for the City to stop the sale of this 33-acre parcel. The City's control comes in the granting of a building permit. As you have pointed out to me, Section 12.16 of our Subdivision Ordinance indicates in Subd. 4 that no building permits shad be issued for the construction of any building on property subdivided or sold in violation of the Subdivision Ordinance unless waived by Resolution of the Council. My suggestion is to enter into an agreement with the Reply to: Marschall Road Business Center.327 Marschall Road.P.O.Box 216.Shakopee.Minnesota 55379 9l'lephone:(612)445-5080 FAX(612)445-7640 Southpoint Center.Suite 1100. 1650 Vicat 82nd Street.Bloomington.Minnesota 55431 1tilephone:(612)885.5999 FAX(612)885-5969 7-egj Page -2- September 5, 1989 developer of this property requiring the developer to proceed with a subdivision under our usual and customary platting requirements as a precondition for the Council Resolution waiving platting as a prerequisite to the building permit. The agreement can be that a final certificate of occupancy will not be granted until the platting has been completed. By this manner, the developer will be able to proceed with construction, thereby creating tax base and jobs within the City, and the City will be assured that platting will occur and that the City's interests will thus be protected. It may well be that under Minnesota law the sale of a parcel this size cannot be interpreted to be a subdivision and we may not be able to insist upon platting for parcels that large. However, rather than take that position, I think we are better off if we adhere to the position that platting is required, but we will give a building permit now in return for a contract to plat later. Please contact me should you have further questions on this issue. Thank you. Very trul ..rs, KRASS 14 RTERED / Phildiji R. Krass Attorney at Law PRK:mlw RESOLUTION NO. 3173 A Resolution Waiving the Requirement For A Final Plat Prior To Issuance Of A Building Permit To FMG/Tsumura WHEREAS, FMG/Tsumura has entered into an agreement to purchase a 30 acre parcel in Canterbury Business Park; and WHEREAS, said parcel of land is not an existing lot of record or platted according to the requirements contained in Chapter 12 of the Shakopee City Code; and WHEREAS, FMG/Tsumura must begin construction of a building as soon as possible in order to avoid hardships created by the expiration of leases on their existing facility; and WHEREAS, City Code Section 12 . 16, Subd. 4 grants the City Council the authority to authorize release of a building permit prior to filing of a final plat; and WHEREAS, Valley Industrial Reality on behalf of FMG/Tsumura has requested that the Council authorize release of the building permit in accordance with City Code Section 12 . 16, Subd. 4 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, that the requirement for filing of a final plat prior to the issuance of a building permit for FMG/Tsumura is hereby waived and City staff is authorized to issue said permit subject to the following conditions: 1. The building permit application including plans and specifications for the proposed building shall comply with all other City Code requirements. 2 . A final plat including the FMG/Tsumura property shall be approved by the City and filed with Scott County prior to issuance of a final certification of occupancy for the FMG/Tsumura building. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney 9' CARDINAL C I. DEVELOPMENT CORPORATION December 27, 1989 The Honorable Mayor and Members of the City Council City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Dear Mayor and Members of the City Council : Re: Proposed extension of Bluff Avenue Our client, Fred N. Oreel , has recently acquired the Hardee's restaurant in Shakopee from Nelson Food Enterprises, Inc. Mr. Oreel is a licensee of Hardee's Food Systems and owns and operates over 60 Hardee's restaurants, including units in Savage, Chaska, Belle Plaine, Waconia, and elsewhere in the Metropolitan area and throughout the upper Midwest. We are pleased to also announce that the restaurant in Shakopee will be renovated, modernized, and upgraded this coming year. Our client is requesting that you consider extending Bluff Avenue from Naumkeag Street to Marschall Road. It is our understanding that this past year the council held a public hearing on the issue of improving Bluff Avenue. However, it is our understanding that this included improvements on Bluff Avenue west of Naumkeag. Our request is for extension of the street from Naumkeag to Marschall Road only. It does not include any request for work west of Maumkeag. The basis of our request is traffic safety. We would like customers from Hardee's to be able to exit the site via Bluff to Marschall Road to enable them to access eastbound First Avenue and southbound Marschall Road without the necessity of trying to make a left turn onto First Avenue from Naumkeag. It is our understanding that Super America has also made this request and will support it. We feel that it would be an advantage not only to Hardee's but also to Super America, and to all businesses on First Avenue. More importantly it would be of real benefit for the patrons of those businesses, many of whom are residents of the city of Shakopee. It would enable them to leave those businesses via a signalized intersection rather than via the existing left turn entrances onto First Avenue. 8609 Lyndale Avenue South #101B Bloomington, Minnesota 55420 (612) 881-5461 1C> The Honorable Mayor and Members of the City Council Page 2 On that basis, we respectfully request your consideration of our client's request. As he has only recently acquired the restaurant, it was not possible for us to participate in your earlier hearing. We are available at any time, at your request, to meet with you and discuss our proposal further, should you so desire. Thank you for . our consideration. our . , on• mat/ cc: Fred N. Oreel Samuel S. Van Tassel JMD/ltf tD MEMO TO: Dennis Kraft , City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Adams Street, Project No. 1990-3 DATE: December 21 , 1989 INTRODUCTION: Attached is Resolution No. 3166 Ordering an Improvement and Plans and Specifications to Adams Street from 6th Avenue to 3rd Avenue and 14th Avenue from Adams Street to Harrison Street. BACKGROUND: On September 5 , 1989 City Council ordered the preparation of a feasibility report for street improvements to Adams Street between 6th Avenue and 3rd Avenue by Resolution No. 31014. The feasibility report was completed and submitted to City Council on December 19 , 1989 . The feasibility report expanded the project limits as ordered by City Council to 14th Avenue between Harrison Street and Adams Street. The public hearing is scheduled for January 2 , 1990 by Resolution No . 3157 to consider the improvements . Staff will give a presentation on the feasibility report at the public hearing. At the conclusion of the public hearing , if City Council feels that this project should be constructed , attached is Resolution No . 3166 which order plans and specification prepared for the project for Council consideration. Staff would also like to bring to Council ' s attention that Adams Street between 6th Avenue and 3rd Avenue is on the Municipal State Aid System. The City of Shakopee will be required to do a State Aid Project during 1990 or face a possibility of losing some funds since a State Aid Project was not constructed in 1989 . Adams Street is currently a gravel street and this would be an excellent use of the State Aid Funding to improve this street. If Council elects not to order this project , staff should be directed to initiate the process whereby another State Aid street can be considered for improvement. ALTERNATIVES: Depending on the testimony received at the public hearing , the City Council has the following alternatives : 1 . Determine that the improvements should be ordered and adopt Resolution No . 3166 . 2 . Determine that the improvements are not in the best interest of the City and do not adopt Resolution No . 3166 . / 6 3 . Table any action and request additional information from staff. RECOMMENDATION: Because this street has long been identified as a source of citizen complaints and is definitely in need of upgrading, staff is recommending that City Council order the project by adopting Resolution No. 3166 . The City Council has adopted the position that all gravel roads in Shakopee should be either upgraded or vacated , which is also the position of the new Comprehensive Plan being prepared . Ordering this project would be consistent with that policy. In addition, this is a Municipal State Aid Street and the City of Shakopee will need to construct a State Aid Street in 1990 or face the possibility of losing funding. Staff is recommending this project be ordered by adopting Resolution No . 3166 . There may be testimony received at the public hearing in opposition to the special assessments on the project . Staff would like Council to keep in mind the need to upgrade this street and would hope that the opposition to the special assessments would not result in the project being denied . If City Council feels that the special assessments are too high of a burden to abutting taxpayers , they should strive to arrive at a compromising assessment rate rather than use that position to stop the project . Staff would also like to request a proposal from our consultant, Orr-Schelen-Mayeron & Assoc. , Inc . to complete the design of this project . ACTION REQUESTED: 1 . Offer Resolution No . 3166 , A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Adams Street Between 6th Avenue and 3rd Avenue and 4th Avenue Between Adams Street and Harrison Street , Project 1990-3 and move its adoption. 2 . Direct the appropriate City staff to request a proposal from the City' s consultant, Orr-Schelen-Mayeron & Assoc. , Inc . to perform design services associated with this project . DH/pmp MEM3166 RESOLUTION NO. 3166 A Resolution Ordering An Improvement And The Preparation of Plans And Specifications For Adams Street Between 6th Avenue And 3rd Avenue And 4th Avenue Between Adams Street And Harrison Street Project No. 1990-3 WHEREAS, Resolution No. 3151 , adopted on December 19 , 1989 , fixed a date for Council hearing on the proposed improvement of Adams Street between 6th Avenue and 3rd Avenue and 4th Avenue between Adams Street and Harrison Street by pavement , curb & gutter , and storm sewer ; and WHEREAS , ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 2nd day of January 1990 , at which all persons desiring to be heard were given an opportunity to be heard thereon . NOW THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . That the improvement is ordered as hereinafter described : Construction of pavement , curb & gutter, storm sewer and other incidentals to Adams Street between 6th Avenue and 3rd Avenue and 4th Avenue between Adams Street and Harrison Street . 2 . David Hutton, Public Works Director is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney ONSENT lla, MEMO To: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Area Transit Policy #20 - Vanpool Drivers Licensing Requirements. DATE: December 21, 1989 INTRODUCTION: Effective January 1, 1990, Class B drivers licenses are no longer required for drivers in our Van Pool Program. The Energy and Transportation Committee is recommending the adoption of a policy in regard to this issue. BACKGROUND: Shown in Attachment #1, is a letter from Van Pool Services Inc. notifying the City of Shakopee that Van Pool drivers and backup drivers will no longer need to obtain a Class B drivers license to drive our vehicles. Several Van Pool drivers have contacted me and have requested that the City take a liberal stance on this issue and allow anyone to drive the Vanpool vehicle. The following alternatives were considered by the Committee: The first alternative would enable any Van Pool participant to drive the Van Pool vehicle at any time providing they had a Class C drivers license. This policy would attract persons to drive the vehicles. The second alternative would be to designate one person per Van Pool who would serve as the emergency back-up driver. This person would not need to meet the Class B license requirement and additionally would receive a free ride on those days that they were called upon to drive the Van Pool vehicle. The third alternative would be to continue to require regular Vanpool drivers and backup drivers to maintain a Class B license and allow one emergency backup driver per van with a class C license. For the following reasons, the committee felt that the third alternative would best suite the needs of our Van Pool Program. 1. It would not discourage persons from obtaining the Class B certification, because a Class B license entitles person to a reduction in their fare. 2 . It would provide the Van Pool vehicles with an additional back-up driver who would receive compensation when a need would exist for them to drive. 3 . Requiring a Class B license for regular Vanpool and backup drivers would provide the city with the greatest protection in the event of an accident. Shown in Attachment #2 is Van Pool Policy #20 entitled "Van Pool Driver Licensing Requirements" . The proposed policy outlines the licensing requirements for regular and back-up drivers, as well as the associated discount in fare. The policy also provides for an emergency back-up driver for each Van Pool and the associated fare implications. ALTERNATIVES: 1. Move to recommend to adopt Van Pool Policy #20. 2 . Maintain the status quo in regard to drivers license requirements for drivers and back-up drivers participating in our Van Pool Program. 3 . Adopt some other type of policy regarding the licensing requirements of drivers participating in our Van Pool Program. 4 . Simply follow state statute and allow any person who is interested to become a Van Pool driver or back-up driver providing that they maintain a Class C drivers license. STAFF RECOMMENDATIONS: Staff recommends alternative #1. ACTION REQUESTED: Move to recommend to adopt Shakopee Area Transit Policy #20. Policy #20 Adopted: Effective: Licensing requirements for Van Pool drivers and back-up drivers All regular Van Pool drivers and back-up drivers participating in the City's Van Pool Program shall acquire and maintain a Class B driver's license. Regular Van Pool drivers shall not be charged a fare. Back-up drivers will be entitled to a 25% reduction in the regular Van Pool fare. Each Van Pool group may designate one person to serve as the emergency back-up driver. The emergency back-up driver must have a valid Class C Minnesota driver's license certification. The emergency back-up driver shall receive a free ride on those days when he/she is operating the Van Pool vehicle in the capacity as an emergency back-up driver. A* ii b, MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Star City One Year Work Plan DATE: December 27, 1989 INTRODUCTION: In accordance with the Star City designation requirements, the City of Shakopee is required to prepare and submit a One Year Work Plan. BACKGROUND: On December 13 , 1989 the Shakopee Community Development Commission met to review the City of Shakopee's One Year Work Plan. The development and approval of a One Year Work Plan is a recertification requirement for continued participation in the Star Cities Program. Shown in Attachment #1 is the 1990 Star City One Year Work Plan as reviewed and approved by the Community Development Commission. I would like to recommend that the City Council review the work plan and identify any other issues which you may want to incorporate into the plan. Following Council review I would like to request Council approval of the One Year Work Plan as submitted and/or amended. ALTERNATIVES: 1. Move to approve the Star City 1990 One Year Work Plan as drafted. 2 . Amend the 1990 Star City One Year Work Plan as submitted and move its adoption. 3 . Table action on the adoption of the Star City 1990 One Year Work Plan until our next meeting. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to adopt the Star City 1990 One Year Work Plan as drafted. / i /t/- Community Development Commission (CDC) Shakopee Economic Development 1990 One Year Work Plan Mission Statement: To create new jobs, increase the local tax base, retain and assist existing business, attract new businesses and capitalize on the existing area development potentials. Activity/objective: To encourage the implementation of an ongoing economic development program for the City of Shakopee stressing job retention, job creation, downtown redevelopment and the tourism industry. Budget: CDC Budget $114, 140 ($74 , 000 Convention and Visitors Bureau) Time Frame: Ongoing from January 1990. Projected Results: 5% Increase in local tax base. 2 . 5% Increase in population. 2 . 5% Increase in employment base. 10% Increase in the number of residential building permits issued. Attraction of at least one new commercial business in the downtown. Attraction of at least one new industry into the industrial park. Attraction of at least one elderly residential development. 5% Increase in tourists at the recreational facilities in Shakopee. Committee/Organization Chairpersons: Shakopee City Council - Mayor Gary Laurent Shakopee Housing and Redevelopment Authority - Convention and Visitors Bureau - Shakopee Community Development Commission - Shakopee Downtown Committee - Chamber of Commerce - Randy Laurent, President Scott County Transportation Coalition - Planning Commission - Terry Forbord City of Shakopee - Staff City Administrator - Dennis Kraft Assistant City Administrator - Barry Stock City Planner - Douglas Wise City Engineer - Dave Hutton Goal #1 Provide for the improvement of the transportation system and to enhance local and regional transportation objectives. Objective Assigned To Completion Date 1. Work with Mn DOT to pursue the City Council Dec. 1990 bypass bid letting. (Phase II Bridge) 2 . Continue to support the Scott City Council On-Going County Transportation Coalition in their efforts to improve transportation process to Scott County. Goal #2 Encourage downtown redevelopment which will promote a vital commercial/institutional district Objective Assigned To Completion Date 1. Utilize the property inventory Downtown May 1990 to complete a prioritized site Comm/CDC listing which identifies parcels to recommend to City Council for possible acquisition, demolition and/or rehabilitation. 2 . Adopt a comprehensive property Downtown July 1990 acquisition, condemnation, Comm/CDC redevelopment plan. City Council 3 . Review City Code regarding Downtown March 1990 permitted uses in the B-3 Comm/CDC zone and amend accordingly. City Council 4 . Develop Downtown Design Downtown March 1990 Standards which could be Committee/CDC/ incorporated into City Planning Comm Ordinance. 5. Complete a parking analysis of Downtown Sept. 1990 the Downtown area to determine Committee if adequate parking exists. 6. Attract one new service, one Downtown Ongoing new retail and one new office Committee/CDC/ type business to the downtown City Council each year. 7 . Jointly sponsor with the Downtown Comm/ April 1990 Chamber of Commerce a retail CDC/City Council/ Business Survey to determine Chamber desired retail needs of Shakopee residents. 8 . Utilize market studies that Downtown July 1990 are presently available to Committee/CDC identify viable commercial/ City Council retail/service needs of the community which might be conducive to a Downtown location. 9 . Develop a Request for Proposal Downtown Dec. 1990 that is site specific and Committee/CDC incentive specific that can City Council be used to attract developers to Downtown Shakopee. 10. Establish a Rehab Grant Downtown Comm March 1990 Program review team. 11. Develop and adopt a Downtown Comm Feb. 1990 rehabilitation grant program CDC/City Council Goal #3 Initiate planning and marketing concepts that will increase residential development interest in the community. Objective Assigned To Completion Date 1. Create an annual development CDC July 1990 brief that can be distributed to the development community hi-lighting the economic activity occurring in Shakopee. 2 . Work with the City' s Planning June 1990 consultant to complete an Commission update of the City' s Comprehensive Plan. 3 . Encourage the completion of City Council Nov. 1990 need assessments for Elderly HRA Housing in the community. 4 . Initiate a monthly Issues and CDC Sept. 1990 Answers cable television series to be broadcast on the Public Access Channel . 5. Have the CDC Park Subcomm CDC/ April 1990 evaluate and purpose an City Council organizational structure for a new Comm. Rec. Dept. under the authority of a Parks Advisory Committee. 6. Develop an informational piece CDC/ June 1990 I ( �✓ that can be distributed to City Council persons interested in moving to our community. Goal #4 Encourage new industrial development and the expansion of existing industries in the City. Objective Assigned To Completion Date 1. Update the data base of CDC March 1990 vacant commercial industrial properties. 2 . Meet with CEO' s in the CDC March 1990 Industrial Park in a forum setting to determine how the City can better service their needs. 3 . Continue business breakfast CDC Ongoing meeting program. Goal #5 Encourage the development of support services such as schools, medical facilities and public facilities which provide for a good free standing growth center. Objective Assigned To Completion Date 1. Promote the location of CDC Nov. 1990 a large day care center complete with sick care facilities in Shakopee. 2 . Work with St. Francis Hospital CDC Oct. 1990 and Scott County to facilitate the construction of ancillary services in the Institutional Area. 3 . Have the CDC City Hall Subcomm. CDC/ Nov. 1990 identify and investigate a City Council location for a new City Hall in accordance with the guidelines set forth in the Comprehensive Plan. Goal #6 Develop an organizational structure and staffing program which will promote economic development. Objective Assigned To Completion Date 1. Investigate 501-C designation CDC July 1990 of the Shakopee Development Corporation or the creation of an Economic Development Authority. 2 . Expand the membership on the City Council Jan 1990 CDC Committee from six to seven members. 3 . Complete the 1990 One Year City Council Jan. 1991 Work Plan. 4 . Complete the Business CDC Nov. 1990 Retention and Expansion Survey Barry Stock 5. Complete the Shakopee Labor CDC Aug. 1990 Survey Barry Stock 6. Update the City's promotional CDC Dec. 1990 video. 7 . Complete the Annual Community CDC Feb. 1990 Profile 8 . Update the Community Fact Book CDC Sept. 1990 9 . Evaluate pros and cons of CDC/ July 1990 maintaining Star City City Council designation. 10. Investigate possibility of CDC forming a Scott County Economic Development Coalition. Goal #7 Support and encourage a community focus on tourism opportunities emphasizing year round activities. Objective Assigned To Completion Date 1. Work with the Shakopee Visitors CDC Ongoing and Convention Bureau and Chamber Barry Stock of Commerce on marketing and special events which will attract tourists to the area. 2 . Promote year round use of the CDC Ongoing hospitality and tourism industry Barry Stock 3 . Work with the DNR to complete City Council Sept. 1990 the MN Valley Trail from Huber Park through Veterans Park. Ill C, MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Star City Five Year Economic Development Plan DATE: December 27, 1989 INTRODUCTION: The Star Cities Program annually requires the adoption and development of a Five Year Economic Development Plan. BACKGROUND: Each year, the City of Shakopee is required to submit a Five Year Economic Development Plan to the Department of Trade and Economic Development as a recertification requirement for the Star Cities Program. On December 13 , 1989 the Shakopee Community Development Commission moved to approve the 1990 Five Year Economic Development Work Plan as attached. The staff would like to point out that both the One Year and Five Year Work Plans can be amended at any time. Staff is therefore recommending Council approval of the 1990 Five Year Work Plan as drafted. ALTERNATIVES: 1. Move to approve the 1990 Five Year Economic Development Work Plan as proposed. 2 . Amend the 1990 Five Year Work Plan and move for its adoption. 3 . Table action on the adoption of the 1990 Five Year Work Plan until our next meeting. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to adopt the 1990 Five Year Economic Development Work Plan as proposed. CITY OF SHAKOPEE FIVE YEAR ECONOMIC DEVELOPMENT PLAN Mission Statement: To encourage the balanced development of residential, commercial and industrial opportunities and to enhance the City's status as a free standing growth center. Primary Goals (In order of priority) 1. Provide for the improvement of the transportation system and to enhance local and regional transit objectives. 2 . To encourage downtown redevelopment which will promote a vital commercial/institutional district. 3 . Initiate planning and marketing concepts that will increase residential development interest in the community. 4 . Encourage new industrial development and the expansion of existing industries in the City. 5. Encourage the development of support services such as schools, medical facilities and public utilities which provide for a good free standing growth center. 6. Develop an organizational structure and staffing program which will promote economic development. 7 . Support and encourage a community focus on tourism opportunities emphasizing year round activities. fi City of Shakopee Five Year Economic Development Plan Goal #1 - Provide for the improvement of the transportation system ani to enhance local and regional transit objectives. Objective 1990 1991 1992 1993 1994 1 . Construct Phase II of the Downtown Redevelopment K Project. 1st Ave. (Atwood- Sommerville) 2 . Work with Mn DOT to pursue the mini by-pass bid letting. 3 . Work with Mn DOT during the construction of the mini by-pass to minimize the impact on the Downtown area. 4 . Extend 13th Avenue to open up more residential land for development. (Phased Extension) 5 . Continue to work with the Scott County Transportation Coalition to improve > :♦; transportation access into our community. Goal #2 - Encourage downtown redevelopment which will promote a vital commercial/institutional district. Objective 1990 1991 1992 1993 1994 1 . Attract one new service, one new retail and one new office type business to the downtown each year. 2 . Solicit restaurant franchises and encourage them to locate in downtown Shakopee. (i.e. Red Lobster, Ground Round, etc) 3 . Solicit and encourage the development of specialty shops in the downtown. 4 . Adopt a comprehensive property acquisition, condemnation, redevelopment plan. i1 Objective 1990 1991 1992 1993 1994 5 . Develop Downtown Design Standards which could be incorporated into City Ordinance. 6 . Utilize market studies that are presently available to identify viable commercial/ retail/service needs of the community which might be conducive to a Downtown location. 7 . Develop and adopt a rehabilitation grant program 8 . Jointly sponsor with the chamber of commerce a retail business survey to determine desired retail needs of Shakopee residents. 9 . Establish a rehab grant program review team. 10 . Develop a Request for Proposal that is site specific and incentive specific that can be used to attract developers to Downtown Shakopee. 11 . Complete a parking analysis of the Downtown area to determine if adequate parking exists. Goal #3 Initiate Planning and Marketing concepts that will increase residential development in the community. Objective 1990 1991 1992 1993 1994 1 . Create an annual development brief that can be dis- tributed to the development community hi-lighting the economic activity occurring in Shakopee. 2 . As a result of the Comp Plan update, comprehensively amend the Shakopee Zoning Ordinance in order to facilitate sound economic development in a timely manner. Objective 1990 1991 1992 1993 1994 4 . Encourage the completion of need assessments for Elderly Housing in the community. 5 . Initiate a weekly question and answer series in the local newspaper to be written by City Council members and/or staff. 6. Initiate a monthly Issues and Answers cable television series to be broadcast on the Public Access Channel. 7 . Adopt a policy on senior housing development assistance. 8 . Have the CDC Parks Subcommittee evalaute and propose an organizational stucture for a new Comm. Rec. Dept.\ 9 . Develop an informational piece that can be distributed to persons interested in moving to our community. Goal #4 Encourage new industrial development and the expansion of existing industries in the City. Objective 1990 1991 1992 1993 1994 1 . Update the data base of vacant commercial industrial properties. 2 . Continue the monthly breakfast meetings with business persons in the community. 3 . Meet with CEO's in the Industrial Park to determine how the City can better serve their needs. 4 . 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T.,--:10//.5/0.‘) SILi1,J /+4)6 'TO gyp( A I"iLoPt 'f AlaGc Q e.ti��i i<C- -T7c;A) ///' t''Ji t 'ih'E Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No v. If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. P'-06 T '2o 9 Y/�411.1F ;. c-IIP L6 a21-.5801 2 . ( 1-2a1- a' 4 h7,5- Atm/I ST 46z -2521 3 . A/40 PSC 2-375 kert/6. i7a . ,4-Y, 4i% - 2(0 6q I hereby certify that the facts within the foregoing application are true and corrt to, the best of my knowledge. Signature ;I RETURN APPLICATION AND ' PLEDGE TO: /2 - — Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 74E' VEO DATE RECEIVED: LJr M 19$9 CITY OF S;::-;K+.)34 ,E r APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7: 45 a.m. / Cable Communication CommissionQuarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: ' ; !� `�f i�%� Address: -2`1?6.: H4VC-7Z.. (77 Phone: (H) 4-1`1`.; t 3�j (B) IS 6: tc How long have you been a resident of Shakopee? 3zi74-'?� 5 1 - 1)1,2. M1a1,✓cSo141 ' Occupation: �%5r""'. Ci-c�,��Tt � vt,.,l S � >t�r1 I I C�J.� Does your work require you to travel? (check one) j A great deal Periodically Very little k./ Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Tb Iik-c :1-(4-Y.0,NG.� (ef %[� �'_ "ME- (fit :i ikt;O Board //or Commission in�,which you are interested? - frat,es; . Please state briefly why you are interested in serving on this Board/Commission for which you are submitting// an application: 1 . - I. iii.. /- , / tea-- /1:� i2'.%'. 1/ ^f�yl jk./ ,ta7ArZZ ,/Cie' 16,/-ie7g-/ - . dL ,404., jci -A.AL--, i/ 140.4nti • ./ii its Gi4i0.. - moi. iiu i /..._. .lar- ./✓ .... o lict of interest is •efined as he participation �1 Jany a ivity, recommended action, or decision from which the ind idual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. [1O n.fl/+e EGG1 m,"cL S 11,E fYs= a lq 2 . i rt'. lSao k <V,5-' Si?S^7 3 . KiPrw.. D' ,8r: V545s4.3— 51/ s� I hereby certify that the facts whin the foregoing application ", ar true and correct to the best of my knowledge. 5. �/1 Signature RETURN APPLICATION AND PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7: 45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4: 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: f ,e/ Address: �,2,2 d,z C, AJJ/Z i2A) Phone: (H) (B) 4/4/i G 300 How long have you been a resident of Shakopee? 3t y/ 'S Occupation: g 4, Wiif ,e4.-"//<_ Does your work require you to travel? (check one) A great deal Periodically 4 Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Gic AWC/4,, /p4t0VS,S f`,1,,N,N6, ?52Sva..✓1. -i Board or Commission in which you are interested? Police Civil Service Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I have worked in a related field to law enforcement and understand_ isuues pertainiq to it. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No xxx If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : Judge Philip Kanning, District Judge, Carver Co. Courthouse 448 34 35 1. 2 . David C. Fleming, V.P. Fairview Hospitals, h 445 5224 w 371 6702 3. G.F. CArruth, Spt, Shakopee Schools, 505 Holmes 445 4884 I here. certify t .t the facts within the foregoing application are t and �j to the best of my knowledge. Sign- 'ure RETURN APPLICATION AND PLEDGE TO: 12-20-89 Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: /Ra a lV APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions . What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7: 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: Steven T. Johnson Address: 2134 Bridge Crossing Phone: (H) 445 5346 (B) work 348 3790 How long have you been a resident of Shakopee? 20 years Occupation: Hennepin County Bureau of Community Corrections Does your work require you to travel? (check one) A great deal Periodically xxx Very little Not at all Do you have any special interests or training which you feel a particular board core commission could use (Use ,eerparr atepso sheet Lrom necessary) government, law, go 19 years employment, including 10 management, in government; elected official (school board) . Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. 2 . 3 . I hereby certify that the facts within the foregoing application are t e and correct to the best of my knowledge. % . S . atu Ar RETURN APPLICATION AND q PLEDGE TO: /o?-.ar -8 / Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 / -, DATE RECEIVED: /2 1 ^ �' i d'/ APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONSt City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Name: f)40/0 -JCz14 ,q Address: Sa26-2 EAGc.! C rt,c A✓O Phone: (H) �ys 48b7/ (B) VVS�VVV,/ How long have you been a resident of Shakopee? /a V,tJ Occupation: Does your work require you to travel? (check one) A great deal j Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) ! & j ,N 72 ao,01.6,0 Board or Commission in which you are interested? Planning and Community Development Commission Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Through my knowledge and commitment contribute to the orderly comprehensive growth of the community. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. Gary Laurent - Shakopee - 445-6745 2 . Eldon Reinkie - Shakopee - 445-4196 3 . Gloria Vierling - Shakopee - 445-3018 I hereby certify that the facts within the foregoing application dI - and-------- to e best of my knowledge. Signa e RETURN APPLICATION AND /2ErPLEDGE TO: ,l/ e 7 3 �o9/ /Clc�9 Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: i �a i l )J f 11- APPLICATION rAPPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5 : 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 : 45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Name: Terry Forbord Address: 2103 Bridge Crossing Phone: (H) 445-8278 (B) 473-1231 How long have you been a resident of Shakopee? five Occupation: real estate Does your work require you to travel? (check one) A great deal Periodically x Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Yes, tenure on Planning Commission and other Boards and Commissions. Extensive develooment background. Familiar with regional governmental systems and other municipal activities that may effect Shakopee. 301 Main Street Cold Spring, MN 56320 December 26, 1989 The City of Shakopee 129 East First Avenue Shakopee, MN 55379-1376 Attention: Judith S. Cox Dear Judy: In response to your letter of November 29, 1989, regarding my term on the Police Civil Service Commision which expires January 31, 1990; at this time because of a job and location change, I would wish that I not be considered for reappointment. It has been a very educational and interesting experience serving on the Police Civil Service Commission throughout the past years but I am sure an excellent replacement can be found from the many qualified citizens of Shakopee. Thank you very much. Sincerely, �� - � I \ Daniel G. teil INFORMAL RESUME 11' Jim Kephart 1064 Ramsey Street Shakopee , Minnesota 55379 Telephone . . Residence ( 612 ) 496-1481 Work ( 612 ) 445-7004 Personal : .................................................. Age: 44 Married : 23 years Children : Three Daughters; ages 18 , 15 , 13 Education ; Richfield High School Dunwoody Institute for drafting Mpls Vocational School for surveying Normandale Community College Numerous night classes in various career oriented areas , seminars including supervision , motivation , administrative , hazardous material management , etc . . .Emp..1_oyment _History ; February 1988. . to Present, I am employed by S.M. Hentges & Sons , Inc. as their Chief Estimator and Project Manager . In this position I am computing quantities from blue prints , pricing said quantities, and preparing bid packages. Upon being successful bidder, it is then my responsibility to manage the project until completion . Additional duties with S .M. Hentges & Sons , Inc. are as follows ; 1 . Safety and health Officer: I Prepare and update the safety and health plan for the Company . Conduct safety meetings and comply with all governmental record keeping requirements . 2 . Equal Employment Officer: I prepare and update the Affirmative Action Plan for the Company . This requires continual review to keep abreast of current legislation . December 1977 to February 1988,. I was employed by Ames Construction , Inc . as an Estimator and Project Manager. In these capacities I computed quantities from blue prints , priced said quantities and prepared the bid package. When we were a successful bidder, it was then my project to manage to completion . A few additional duties included Safety and Health Officer , equal Employment Officer , processor of Workman Compensation insurance along with their dental and health insurance program. November. 1.972_ .to.. December 1977, I was employed by the City of Shakopee as the Engineering Coordinator and was also the City ' s Civil Defense Director . During two of my five years with the City , I was the only person in the Engineering Department, handling the work load with the help of consultants . August 1969 to November 1977 , I was employed by Pheifer & Shultz , Inc . . My primary duties with this Engineering Consulting firm included drafting of control schematics ; electrical substation design ; transmission and distribution design ; surveying . July 1967 to August 1969 , I was employed by Northern states Power Company where my primary duties were drawing of control schematics for electrical distribution. 1965 to 1967 , I was employed at D & 0 dies as a Tool and Die Apprentice . Additional Work Experience : From 1974 until 1987 , I owned and operated my own business , J & J Design , where I designed and drew plans of houses for contractors as well as individuals. Military Experience:.. I have been a member of either the Minnesota National Guard or the U. S. Army Reserve since 1967 . Following is a chronological breakdown of positions which I have held during the past years . 1 . Generator Operator 2 . Combat Construction Surveyor 3. Combat Construction Foreman 4 . Infantry Platoon Sergeant 5 . Assistant Section Leader in Civil Defense Section 6 . Assistant Section Leader in Public Works Section 7 . First Sergeant 8. Assigned through FEMA to Scott County Civil Defense 9 . Presently serving with the 367th Engineer Battalion in the Warrant Officer position within the Construction Section . Civic Activities : I presently serve as a Commissioner on the Shakopee Minnesota Public Utilities Commission. This Commission has control of electrical distribution and water for the City of Shakopee ; I have also served on the Saint John' s Lutheran Church Council , and have taught Sunday school within this same Church ; I have served on several school committees and have coached children sports for the Shakopee Recreation Department; I presently serve as ScottCounties representative as a manager on the Lower Minnesota River Watershed District Board of Managers . NANCY E. CHRISTENSEN Page Two / COMMUNITY LEADER (1964-74) Community activities included: Founding auxiliary of the Minnesota Valley Restoration Project; directing community coalition planning major restructuring of Community Services Program; managing Volunteer in Education Program supervising 40 volunteers servicing eight schools. STILLWATER SENIOR HIGH SCHOOL. Stillwater, Minnesota Senior High School English Instructor (1962-64) Responsibilities included: Planning course content, instructing and evaluating students; coaching and judging speech students in regional competitions. ACADEMIC BACKGROUND: Institute of Organizational Management, Denver, Colorado (1981-86) College of St. Catherine, St. Paul, Minnesota (1962) Bachelor of Arts, English Honors at Entrance Thomas More Award for Leadership and Service Junior Class President College Association Vice President PROFESSIONAL and CIVIC ORGANIZATIONS and ACTIVITIES: Governor Perpich's appointee to Commission on Economic Dislocation Worker's Compensation Advisory Board Governor's Job Training Council Minnesota Government Relations Council Citizen's League Former Chairperson and Board member, Shakopee Community Services Former Board member, Minnesota Valley Restoration Project Co-Chairperson 1985 Shakopee School Referendum Drive NANCY E. CHRISTENSEN 832 East 8th Avenue Office: (612) 292-4659 Shakopee. Minnesota 55379 Home: (612) 445-4965 PROFESSIONAL EXPERIENCE: MINNESOTA CHAMBER OF COMMERCE AND INDUSTRY, St. Paul, Minnesota Director Labor—Management Relations (1986 to Present) Responsible for formulating and proposing policy positions to Board of Directors and developing and implementing legislative strategies. Principal liaison with legislators, state agency personnel, labor officials, local chambers of commerce, trade associations, and the media on labor—management issues. Responsibilities include: Identifying issues of primary concern to members and legislators; establishing committees to formulate policies, and coalitions to plan and implement lobbying strategy; initiating and supervising research projects; developing media and grassroots campaigns; negotiating with legislators, state agency personnel, and labor representatives; testifying, lobbying, and monitoring legislation at the State Capitol ; addressing the Chamber's Board of Directors and chamber and civic groups throughout the state; meeting with editorial boards and reporters; presenting issues on television and radio; contributing written articles for Chamber publications. GREATER MINNEAPOLIS CHAMBER OF COMMERCE, Minneapolis, Minnesota Manager State Legislative and Congressional Affairs (1983-86) Responsibilities included: Formulating, directing, and implementing state legislative and congressional programs; establishing and directing committees and coalitions; lobbying and testifying; briefing Board of Directors, business groups, and the media; writing legislative alerts and updates. Assistant Manager Government and Public Affairs (1981-83) Responsibilities included: Designing and marketing an employee economic—political action awareness program purchased by 22 major Twin City companies; establishing Local Affairs task force; directing research and writing study on Fire Service Delivery; planning and coordinating workshops and seminars on Political Action Committee (PAC) management, campaign strategy, and the legislative process. PUBLIC RELATIONS CONSULTANT (1974-81) Client responsibilities included: Developing comprehensive public relations proposals and marketing strategy for clients; designing and conducting workshops on public relations and interpersonal communications; planning, developing, and editing newsletters for county (circulation 13,000) and school district (circulation 4,300); planning and developing news releases, brochures, billing inserts, and advertising for clients. 8'2 East 8th Avenue Shakopee. Minnesota 55379 December 29. 1989 Dear Mayor and City Council Members: Please accept this letter and comp'eted forms as my application for a position on the Shakopee Planning Commission I have been a resident of Shakopee for 16 years and have been keenly interested and active in the community since my fami'y moved here- I have worked as a communications consultant for the school district and county I have served on the Shakopee Community Services Board for ei4ht years. three as its chairperson I was a co-founder of the Minneso't Valley Restoration Auxiliary and served for awhi'e aF P board member of the Project. I also served on the Ad Hoc Downtown Committee when it was first formed. Currently, I am a lobbyist for the Minnesota Chamber of Commerce and as such have a knowledge of governments' processes and an appreciation for state-metro-local relationships as we'.l an an intimate knowledge of business needs and interests in development, As a homeowner, I am interested in the growth of this community in an orderly and measured manner .The new hi;hway improvements should open new opportunities and cha' lenfes to the Shakopee Planning Commission and City Council as it plans for the future of this city into the next decade Thank you for your consideration of my application Sincerely yours, )rt t "C.w'6.1„-1,t4‘,40. Nancy E Christensen Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes____ No____. If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1 -17 1. ercc:r�j i I��Uer�G-��:its - If by S Oue. Rei, r; 2g`t9 3 . Pr i);1-4:v S/) cj l - `1 `f 6( �'1+-tt c - `f y - `.I Y ! 1 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION AND ' ) PLEDGE TO: I ` l 71 q 14i �. i Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7: 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: t pit Address: ` - > > -, Phone: (H) . . - `! , e ti (B) :Yr. - How long have you been a resident of Shakopee? I4 Occupation: Does your work require you to travel? (check one) A great deal Periodically t' Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) 4 Board or Commission in which you are interested? - t t lC/_/�'�' y Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect.-- In accordance with this definition, do you have any legal or equitable interest in any business, however organized?/which could be constructed as a conflict of interest? Yes No A . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 2. el'-^_,1-, , /YY--/-•-77-,---,'--- 7 PA-c2.147---,---<-- 3. c,/ .. `/ /�C.l,'�r ri."/ ��� I hereby certify that/the fadts with �� in the foregoing application are true,and correct to the best of my knowledge. ,-,-.7-i, Signature RETURN APPLICATION AND /• ----1 , 7 PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: I. / ( . � - APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS j1r City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Wednesday at 7:00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed ^ . Name: , / Address: /��" ` ` / Phone: (H) �� - /..7r % (B) T��— � L� How long have you been a resident of Shakopee? J Occupation: <jCc��=�. ' � , /_`:-=2/T Does your work require you to travel? (check one) A great deal Periodically Very little • Not at all Do you have any special interests or training which you feel a particular board oromrctif2sio9,. couldused (Use separate Jsheet ,if necessary) f, % -i »� i / %1' i f /i //�% Board or Commission in which you are interested? e•-• f :/(> / ill Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: ./+ Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized•, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. J (is Cof/ e1"" 2 . 6arY j.4 u ./--e3>/e/ �T 3 . fi egiz X I hereby certify that he facts within the foregoing application are e, nd c ec the est of my knowledge. S gn ture RETURN APPLICATION AND Jam_ �/' PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: :/ d/ / �-� /��✓ Address• 5'' Phone: (H) ` yl 76 (B) / 3 01/5-29 How long have you been a resident of Shakopee? o1.-571 2"c .-S Occupation: L 5-?1///f/C/JjI/ Does your work require you to travel? (check one) A great deal Periodically Very little , Not at all { Do you have any special interests or training which you feel a particular board orommi sion could use? (Use se•arate beet i • necessary) / I vti 6 / '/, C# f r 44Ali e� ��t T Pursuant to the City's guidelines, Council shall make nominations at their first meeting in January and make appointments at their second meeting. RECOMMENDED ACTION: Make nominations to boards and commissions. JSC/tiv PLANNING COMMISSION - (cont. ) Dave Czaja* William Mars - expressed interest during interview Susan Stolarcek - expressed interest during interview COMMUNITY DEVELOPMENT COMMISSION - Three vacancies (one is an unexpired term) William Mars Judith Case Mark Miller* Terry Joos* Terry Forbord ENERGY & TRANSPORTATION COMMITTEE - Three-six vacancies Susan Stolarcek Judith Case - expressed interest during interview CABLE COMMUNICATION ADVISORY COMMISSION - Two vacancies James Bastyr Lee Davis* - No application received, but he called and said he would continue to serve if Council desired HOUSING ADVISORY & APPEALS BOARD - One vacancy Dale Dahlke* BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS - One vacancy Dale Dahlke* SHAKOPEE PUBLIC UTILITIES COMMISSION - One vacancy James Kephart* Terry O'Toole Mike Pennington SHAKOPEE COMMUNITY RECREATION - One vacancy Laura Wermerskirchen POLICE CIVIL SERVICE COMMISSION - One vacancy Terry Born Gary Scott Richard Mulcrone Steve Johnson Marcia Spagnolo COMMUNITY YOUTH BUILDING COMMITTEE - Two vacancies No applications received to date # 1� C.. . MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S . Cox, City Clerk RE: Nominations to Boards and Commissions DATE: December 29 , 1989 INTRODUCTION: Some terms on the City boards and commissions are expiring on January 31, 1990. Advertisements appeared in the Shakopee Valley News on November 30th and December 14th, inviting interested residents to consider serving on a board or commission and to submit an application. Letters were also sent to the Lions Club, Rotary, Jaycees, Chamber of Commerce, League of Women Voters and to a representative of the Boy Scouts and Girl Scouts. BACKGROUND: Pursuant to the City's guidelines for appointments to boards and commissions, the interviewing committee interviewed thirteen (13) candidates who applied for appointment to a board or commission. The committee, as reported to me by Dennis Kraft, is recommending the thirteen (13) candidates for nomination: Richard Mulcrone, James Kephart, William Mars, Terry Born, Mike Pennington, Mark Miller, Gary Scott, Judith Case, Marcia Spagnolo, H.R. Spurrier, Susan Stolarcek, Laura Wermerskirchen, Terry Joos. Some applicants were unable to attend either of the days when interviews were held. They were: James Bastyr, Terry O'Toole, Dave Czaja and Steve Johnson, Terry Forbord and Dale Dahlke. Interviews for these candidates are being scheduled for January 11, 1990 . Due to the resignation of Al Furrie from the Community Development Commissicn, there are three openings on the CDC. Two 3-year terms and one unexpired term ending January 31, 1992 . Due to the resignation of Clifford Stafford from the Planning Commission, there are three openings on the Planning Commission. Two 4-year terms and one unexpired term ending January 31, 1992 . Due to the resignation of Barbara Prudoehl from the Energy & Transportation Committee, there are three openings on the Energy & Transportation Committee. Two 3-year terms and one unexpired term ending January 31, 1991. Any additional applications received between now and Tuesday will be placed on the table. Boards and commissions and the number of vacancies occurring are as follows (names marked with an asterisk are incumbents) : PLANNING COMMISSION - Three vacancies (one is an unexpired term) Terry Joos Mike Pennington Terry Forbord* H.R. 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A I-I CO CO V) I- W W r N I-- 1-- I- r V N.) 1 rrr CO A 0) N N cn (11(11 I-•1-I- 00 0 (O 0 A cn 0)0) N CO 00 CO 0) W CO W 0 r I-r r ** 0 (0(0(0 N CO N.) A W Cl) CO(0 I- r NNN W 0 I- 0 A 0A v 1 000 (D A • 0 O N cD IR O 3 m v V) D * * * * * * * * * * CO L) * * * * * * * * * * D rn * * * * * x * * * * C) I I I I , , I I I rn C) C) C) C) C) C) C) C) 0 0 7: 7: 7: 7: 7: 7: 7: 7: 7X 7: (n V) V) N CO N N U) V) N I- 1 f`` ATTACHMENT A MNDOT STATE AID COMPUTER PACKAGE IBM PS/2 Model 80 $4550. 00 IBM 12" Color Display 500. 00 HP-LA2 Laserjet Printer 1795 . 00 C-180 Parallel Cable for Printer 28 . 00 IBM DOS Version 3 . 30 80. 00 Public Sector Administration Menu N/C Hayes External Modem 468 . 00 Cable for Modem 28 . 00 Procomm the Works Version 2 . 42 26. 00 Install and 1-Year Warranty 250. 00 Software Menu Install 35. 00 Subtotal $7760. 00 Shipping 20. 00 Total $7780. 00 Metafile/Metaview $ 470. 00 Shipping 15. 00 Total $ 485. 00 TOTAL $8265. 00 City Cost (40%) $3306.00 1 offered. The Engineering Department is in need of another workstation, especially with the addition of Public Works, which is not on the main computer system with the rest of City Hall yet. A laserjet printer has also been needed by the Engineering Department for several years as ours is the only department without one. Our existing printer is older, noiser, and requires special paper and has generally been surpassed by new technology. The Counties were required to purchase the exact package last year for their State Aid system. The Cities and Counties will now be able to exchange information directly. The vast majority of municipalities will be purchasing all or part of the package. The 1990 Budget has $3000. 00 included in it for purchasing the computer equipment. The additional $306. 00 would have to come from the General Fund Contingency, Fund Balance or Capital Equipment Fund. The Finance Director recommends utilizing the Capital Equipment Fund transfer for the entire amount. Staff would like Council to be aware that the City will need to pay for the entire package and apply for the 60% reimbursement from MnDOT. ALTERNATIVES: 1) Purchase the entire State Aid computer package as listed in Attachment A. 2) Purchase portions of the computer package. 3) Deny the request. RECOMMENDATIONS: Staff recommends Alternative No. 1. The Computer Sub-Committee recommends Alternative No. 1. ACTION REQUESTED: Move to authorize staff to purchase the State Aid computer package as outlined in Attachment A for a net cost to the City of $3306 . 00, to be funded by the Capital Equipment Fund Transfer. MNDOT/MEMO DH/tiv 1Zc., MEMO TO: Dennis R. Kraft, City Administrator- FROM: Dave Hutton, Public Works Director RE: State Aid Computer DATE: December 27 , 1989 INTRODUCTION: Staff is seeking Council authorization to purchase additional computer equipment. BACKGROUND: In June, 1989 , the City of Shakopee received correspondence from the MnDOT State Aid Office indicating that all municipalities on the State Aid System must be computerized by June 1, 1990 in order to receive Federal Aid on any future projects. Because of the tremendous volume of paperwork generated by the State Aid System, MnDOT has been considering computerizing their system for several years. In order to make sure all municipalities are compatible and able to easily exchange information and reports, not only with the State Aid office but with other municipalities and counties, the State Aid office is proposing that all cities purchase the same computer package. The State Aid office has worked closely with the City Engineers Association of Minnesota for over a year in developing this package. The State Aid office will pay for 60% of the computer package with the remainder coming from the individual municipalities. The total cost of the package , including software, is $8265. 00 . The net cost to the City of Shakopee after deducting 60% is $3306. 00. There were several items in the original package that were deleted by the MIS Coordinator because the City already has them (ie: Word Perfect software) . A list of the computer package proposed to be purchased by the City can be found in Attachment A. The Finance Director, MIS Coordinator and Computer Sub- committee were involved in discussions regarding this proposal. Generally, there have been two options discussed by all parties. First, our existing computer system is probably compatible with the proposed State Aid system, although some upgrades may be necessary. The City of Shakopee could refuse to purchase this system based on that fact. A negative to this option is the loss of all support functions being offered by MnDOT, such as training on the software, which would still need to be purchased. Several Cities in the metro area are attempting this approach, but it is uncertain whether or not they will be successful . Conversely, this is an opportunity for the City to purchase another total computer workstation consisting of over $8000. 00 worth of computer equipment, including a laserjet printer, for only $3306. 00. This is an extremely low price for the equipment l David Hutton December 15, 1989 Page Two 50 mph - between a point approximately 1200' north of the south intersection with T.H.101 and a point approximately 1750' north of the south intersection with T.H.212 These proposed speed zones will change existing speed limits in several ways. The existing 35 mph speed limit east of Naumkeag Street will be changed to 30 mph; the 50 mph speed limit west of Clay Street will be changed to 55 mph; and the 55 nth speed limits on either end of the city will become "permanent." (The current 55 mph limits are established by executive order and would automatically revert to higher values if the statewide executive order were rescinded.) We believe the reduced number of speed zones through Shakopee will be an improvement from both an enforcement and a motorist perspective. However, it is possible the state traffic engineer will decide that additional buffer zones on either end of the 30 mph speed limit are preferable because of the fact that prevailing speeds are likely to be greater than the speed limit at either end of the 30 mph zone which we recommended. Enclosed for your information are copies of the radar speed samples obtained for the speed zoning studies along with a map showing speed sample locations as well as existing and proposed speed zones. If you have any questions, please contact Ed Brown (591-4617) at this office. Sincerely, // \ J. S. Katz, P.E. District Traffic Engineer Attachment: JSK:pl:EB 101ESOl,9 Minnesota Department of Transportation )9, �° do Metropolitan District Transportation Building St. Paul, Minnesota 55155 «, OF -rck0- Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 Reply to:5801 Duluth Street, Golden Valley, 144 55422 Telephone No. 591-4605 December 15, 1989 David Hutton, City Engineer City of Shakopee 129 East First Avenue Shakopee, Mid 55379 Re: C.S. 7005/7009 (T.H.101/169) Specd Zoning Dear Mr. Hutton: As discussed with you previously, we have completed a speed zoning study of Trunk Highways 101 and 169 through Shakopee. The study was initiated by your September 9, 1988 letter. As noted in my October 6, 1988 response, a cursory inspection was made in the fall of 1988 to see if speed limit changes were likely to be warranted. We were unable to collect the data necessary to make a full evaluation, however, until late last spring. At that time, it was decided to expand the study to include all of T.H.169 in Scott and Carver Counties and all of T.H.101 within Scott County. Based on the results of the study, we have asked the state traffic engineer to approve implementation of the following speed limits: T.H.101 55 mph - between T.H.13 and a point approximately 1500' Past of Marschall Street 30 mph - between a point approximately 1500' east of Marschall Street and T.H.169 (Holmes Street) T.H.169 55 mph - between a point approximately 650' south of CSAH 14 (south of Shakopee) and a point approximately 400' west of Clay Street 30 mph - between a point approximately 400' west of Clay Street and a point approximately 1200' north of the south intersection with T.H.101 reffierAp-- • MINNESOTA 1490 An Equal Opportunity Employer 12 b MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: T. H. 101 Speed Study DATE: December 22 , 1989 INFORMATIONAL ITEM: On September 9 , 1988 staff made a request, at Council direction, for Mn/DOT to evaluate the existing speed limits at each end of Highway 101 entering urban Shakopee. Council felt that the posted speed limits were too high and directed that Mn/DOT evaluate them and possibly reduce the speed limits. Attached is a response from the Mn/DOT District Traffic Engineer . Please note that this response is dated 15 months after our request. Based on the results from their study , Mn/DOT will be making the following changes to the posted speed limits : 1 . The existing 35 m. p. h. speed limit between Naumkeg and the Shakopee House will be reduced to 30 mph. 2 . The existing 50 m. p.h. speed limit west of Clay Street will be increased to 55 m. p. h. 3 . The current 55 m. p. h. speed limits on both ends of the City will be made permanent . The current speed limits were established by executive order and could theoretically be raised by rescinding the executive order. The remainder of the speed limits through downtown Shakopee (between Namukeg and Clay Streets ) would remain 30 m. p. h. Staff does not necessarily agree with these results, especially increasing the speed limit west of Clay Street . This was the section of Highway 101 that Council was most concerned about the excessive speed coming into Shakopee. Staff will be contacting Mn/DOT to re-evaulate their findings on this segment of T. H. 101 and will keep Council informed of any new developments . DH/pmp INFORM GY Shakopee Rotary Date its Date its Shakopee Softball Association Date its Date its City of Shakopee Mayor Date Administrator ' Date City Clerk Date AGREEMENT BETWEEN THE CITY OF SHAKOPEE AND SHAKOPEE ROTARY CLUB AND SHAKOPEE SOFTBALL ASSOCIATION This agreement between the City of Shakopee and the Shakopee Rotary Club and also the Shakopee Softball Association is for the purpose of installing lights on several softball fields in Tahpah Park. The City of Shakopee hereby agrees to be the contract administrator of the project. The City Council of Shakopee shall direct the City Engineer to solicit bids and award the contract for the installation of lights on the football field in Tahpah Park. The City Engineer shall oversee the project in accordance with plans and specifications prepared by Oliver D . Billing & Associates , Inc . The City Engineer will be the project administrator and is charged with ensuring the proper bidding procedures are followed and administering all payments to the contractor . The Shakopee Rotary Club hereby agrees to deposit with the City of Shakopee the sum of $25 ,000 to be used by the City of Shakopee in making payments to the contractor . The Shakopee Softball Association hereby agrees to deposit with the City of Shakopee the sum of $10 ,000 for the same purpose. If the total project cost exceeds $35 ,000 , the Shakopee Rotary and Shakopee Softball Association agrees to deposit the remainder of the funds with the City at the end of the project , but no later than December 15 , 1990 . If the final project costs are less than $35 , 000 the City of Shakopee will reimburse the respective organizations at the end of the project . The design and construction of this project will be funded completely by the Shakopee Rotary and Shakopee Softball Association at no expense to the City. The City of Shakopee will administer the contract at no expense to the two respective organizations. If additional lights are to be installed in 1990 that exceed the funding as stated in this agreement the Shakopee Rotary and Shakopee Softball Association will also fund the cost of installing these lights . AGREEMENT BETWEEN THE CITY OF SHAKOPEE AND SHAKOPEE JAYCEES This agreement between the City of Shakopee and the Shakopee Jaycees is for the purpose of installing lights on the football field in Tahpah Park. The City of Shakopee hereby agrees to be the contract administrator of the project. The City Council of Shakopee shall direct the City Engineer to solicit bids and award the contract for the installation of lights on the football field in Tahpah Park. The City Engineer shall oversee the project in accordance with plans and specifications prepared by Oliver D . Billing & Associates , Inc . The City Engineer will be the project administrator and is charged with ensuring the proper bidding procedures are followed and administering all payments to the contractor. The Shakopee Jaycees agree to deposit with the City of Shakopee the sum of $25 ,000 for the total cost of the project to be used by the City in making payments to the contractor . The $25 ,000 shall be deposited prior to the contract being executed by the City . If the contract exceeds $25 , 000 , the remainder of the funds shall be deposited with the City at the end of the project but no later than December 15 , 1990 . If the final project costs are less than $25 ,000 the City of Shakopee will reimburse the Jaycees at the end of the project . The construction of this project will be funded completely by the Shakopee Jaycees at no expense to the City of Shakopee . The City of Shakopee will administer the contract at no expense to the Shakopee Jaycees. Shakopee Jaycees City of Shakopee Date Mayor Date its Administrator Date Date City Clerk Date its approving of the final language. Staff is seeking Council authorization to execute the final agreements with the various organizations. Once the agreements are signed, staff will be requesting permission to advertise for bids. ALTERNATIVES: 1. Approve the request and direct staff to execute the appropriate agreements. 2 . Deny the request. RECOMMENDATION: Staff recommends Alternative No. 1. Staff feels that the City should administer the contract to ensure the proper procedures are followed, while the service organizations will still fund the project. The Community Recreation Director and the organizations involved also feel more comfortable with the City running the project. Since Tahpah Park is actually City property, there is even the question of whether or not the organizations can legally construct the lights on City property on their own. ACTION REQUESTED: Move to direct staff to execute the appropriate agreements, as approved by the City Attorney, with the Shakopee Jaycees, Shakopee Rotary and Softball Association for the installation of lights on several fields in Tahpah Park. LIGHTS/MEMO DH/tiv 1W MEMO TO: Dennis R. Kraft, City Administrate FROM: Dave Hutton, Public Works Directo RE: Tahpah Park DATE: December 27, 1989 INTRODUCTION: Staff is seeking Council authorization to execute agreements with several local organizations for the installation of lights at Tahpah Park. BACKGROUND: The Community Recreation Department has been working closely with local organizations for the installation of lights at several fields in Tahpah Park. These organizations include the Shakopee Jaycees, Shakopee Rotary and the Softball Association. A Tahpah Park Lighting Committee was formed last year to coordinate this project. The organizations involved are proposing to install lights at several field at no expense to the City of Shakopee. The Jaycees are proposing to install lights on the newly constructed football field. The Rotary and Softball Association are proposing to initially install lights on two softball fields, with future fields being lighted as funds become available. The football field lights are estimated at $25, 000, while the two softball field lights are estimated at $45, 000-55, 000 . The Lighting Committee has hired a consultant to design the lighting plan and develop specifications for construction. This consultant was funded jointly by the various organizations in the Lighting Committee. The lighting consultant will also provide inspection during the construction. The plans and specifications are now complete and ready for bidding. On past park projects, such as the Tahpah Park football field and Levee Drive Overlook, The City of Shakopee normally bids the project and administers the contract. There are several reasons for this, but mainly it is a matter of insurance, bonding and the fact that most service organizations are very unfamiliar with the public bidding process and legal requirements. The Engineering Department has to follow this process on every project and is very knowledgeable in this area. On those past projects, the City signed agreements with the organizations regarding the funding and obtained the money up front. Once the contract is let, the City then would make all payments to the contractor. Staff feels that this process works well and should be followed for this project, also. Attached are copies of draft agreements between the City of Shakopee and the various organizations. The City Attorney will be reviewing these and ACTION REOUESTED: Authorize appropriate city officials to prepare the appropriate ordinance amending Section 2 . 55, of the Shakopee City Code increasing the Community Development Commission from six to seven members. 4411 CI MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Community Development Commission Membership Size DATE: December 28, 1989 INTRODUCTION: Section 2 . 55 of the Shakopee City Code specifies that the Community Development Commission shall consist of six members appointed by the Council. The Community Development Commission would like to request the City Council to consider an increase in membership size from six to seven members. BACKGROUND: In 1989 the Community Development Commission set up several subcommittees to look at specific issues in the community. The Committee has also become more involved in making recommendations to City Council on development issues in our community. During 1989 , the Committee operated half of the year with an unfilled vacant position. For quite some time, the seated CDC members have felt the need to increase the membership size of the Committee in an effort to reduce the work burden on the existing commissioners. During the past week, several members from City Council have been interviewing potential candidates for the various openings on the boards and commissions. It appears that there are a number of qualified candidates that have expressed interest in serving on the Community Development Commission. On behalf of the Community Development Commission, staff would like to recommend that the City Council authorize the appropriate city officials to draft the appropriate ordinance amending Section 2 . 55, increasing the size of the Community Development Commission from six to seven members. I believe that having more than seven members on the committee would become overly cumbersome. ALTERNATIVES: 1. Authorize appropriate city officials to prepare the appropriate ordinance amending Section 2 . 55, of the Shakopee City Code increasing the Community Development Commission from six to seven members. 2 . Do not increase the membership size of the Community Development Commission. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends Alternative #1. Objective 1990 1991 1992 1993 1994 3 . Work with the DNR. to complete the MN Valley Trail from Huber Park through Veterans Park. 4 . Work with the DNR to complete the MN Valley Trail from Veternas Park to the Peavey property. Goal #6 Develop an organizational structure and staffing program which will promote economic development. Objective 1990 1991 1992 1993 1994 1 . . Investigate 501-C designation of the Shakopee Development Corporation or the creation of an Economic Development Authority. 2 . Complete the 1991 One Year Work Plan. 3 . Update the Community Fact Book 4 . Update the City's promotional video. 5. Complete the annual Community Profile. 6 . Complete the Business Retention and Expansion Survey. 7 . Complete the Shakopee Survey 8 . Evaluate the pro's and con's of maintaining Star City Designation. 9 . Investiagte the possiblity of forming a Scott County Economic Development Coalition. 10. Expand the membership of the CDC from six to seven members. Goal #7 Support and encourage a community focus on tourism opportunities emphasizing year round activities. Objective 1990 1991 1992 1993 1994 1 . Work with the Shakopee Visitors and Convention Bureau and Chamber of Commerce on marketing and special events which will attract tourists to the area. 2 . Promote year round use of the hospitality and tourism industry. 0177,3/7 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS n- City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Name: r-/2�!� C_J/ C Address: /7- 7 24r'(.15GAI Phone: (H) � '�C i_--/J‘ (B) / V/— /,? d i How long have you been a resident of Shakopee? j! `�r Occupation: /)4 /f1 / Does pour work require you to travel? (check one) A great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if , necessary) Board or Commission in which you are interested?,/ (L/ - Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: • S'1: 7 ; 1 ,.t-" r 6 :rr (,,,., ✓ c. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, wJich could be constructed as a conflict of interest? Yes No L/ . If yes, please provide the details on a separate sheet of paper. Please list t ee references (Name, Address and Phone) : 1. / e/ M/�/676// /7f Q/�s�����% Vys=7 7‘, 2. 3AQ Lkie (r e(SSC r (Gh.ec... W (v7 I hereby certify that the facts within the foregoing application are/true and correct to the best of my knowledge. Signature ( f \ ( RETURN APPLICATION AND r� f . PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: i, a O/57' CL APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS 9/ City of Shakopee l ? 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 : 45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Name• `,f;C: Address: 1 7 1-0rn Phone: (H) 77 5-o`-c? (B) 4`17- l`-{ How long have you been a resident of Shakopee? Occupation: C/-1-I /L/Sr',4 'L Does your work require you to travel? (check one) A great deal Periodically Very little A Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if , necessary) Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I � �T �.�� 0 r - , ccs, 4- 'i (\ �-_, ) to Q\AA cAr c ��r v e_ OS toe 11 , A - v l-\\e. L v r-e, 010�S 4-,c1$114 , ; n805#r Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No 1( . If yes, please provide the details on a separate sheet of paper. Please list three references- (Name, Address and Phone) : 1. P 1 1+9 [(GP -. a k ) 3 IS 5. ,isec u Sf• ) LI 9 (0- 2. 2. _ 0k' \--2 t-m I► , �,� P5-1--`� M , Li� � - I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. ,( ' 4 --,drtb--&-"!/.:(xj? - Signature RETURN APPLICATION AND PLEDGE TO: -‘9,; -.?Ci Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: /a/a ab, 01/4-/t, APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS 12" City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: Marcia Spagnolo Address: 949 Main Street Phone: (H) 445-4411 (B) How long have you been a resident of Shakopee? 25 years Occupation: Homemaker Does your work require you to travel? (check one) A great deal Periodically X Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) I have been involved in numerous community activities and organizations ; including membership in the Scott County Law Enforcement Scholarship Committee and member of the Board of Education . Board or Commission in which you are interested? Police Civil Service Commission Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Shakopee has an excellent Dept . of Law Enforcement . I feel that I can and would like to make a contribution in the maintenance of that high level of excellence in community service and safety . Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect.-- In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No x If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. William Fiarpng 949 Main St GG4-1999 2 . Rarhara Runge 19G W_ 7th Ava ALS-'SAAR 3. Bich2fd Mulcrcre 1LIQ1 P Wnnri mirk Trail GQA- 1R17 I hereby certify that the facts within the foregoing application (. ,a True an c rrect to he best of my knowledge. ‘6' _.\ Signa ure RETURN APPLICATION AND PLEDGE TO: December 21 , 1989 Date City Clerk City of Shakopee 129 East 1st Avenue " '" Shakopee, MN 55379 445-3650 ,.+r f,/ , A^ ,J r w K1� DATE RECEIVED: • 1 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue lr Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed O Building Code Board of Adjustment As Needed Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee YouthBuildingCommittee As Needed Name: C74.1.11. Pat(t( (( Address: J )."7 L. t ).A.Ato Li Phone: (H) 44s - 7 3 (B) 445- 0434 How long have you been a resident of Shakopee? 1/ yrs Occupation: ! <lr Does your work require you to travel? (check one) / A great deal Periodically Very little v Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Erir,�G.afi101.t E147>� rrectcK C��'y Board or Commission in which you are interested? ecu 5iM Adw-0 1 ewe 44,Cj Cd__O enfiACr SP« C_ Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an applic-le„ ,:, .e:,(___ -/f ation: di_ -moi gam' ,{A.uC-..C2 d V 4 02`T 0 uLu ,1�1-2.41• -s- -?-4,- -'C ,[-e- /hi-zt- Dtijlc/', Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Poss.i bi j - Car\ dhScuss Cl- tC\ eRji2.� . Please list three references (Name, Address and Phone) : 1. 2. 3. I hereby certify that the facts within the foregoing application ar rue and coJct $o t e best of my knowledge. A .,i(xEe aliti— Signature RETURN APPLICATION AND /es_ / --- a 7 Date( PLEDGE TO: 3 City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: C �- APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS %" City of Shakopee P- 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. 7iCommunity Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: l Address: 7J/ l; Phone: (H) f--' ✓ (B) it / How long have you been a resident of Shakopee? A.(% -�Lf�' IZC-ti r r Occupation: Does your work require you to travel? (check one) A great deal -( Periodically Very little Not at all Do you have any special interests or training which you feel a particular board. or commission could,.use? (Use separate sheet if necessary) �Z-�� r,---t-c-i ._ Y 7.;�. �.a,�- I Board or Commission in which you are interested? 0 ¢ /� :-s��,{_ :.t,.4,�. . 4,<e ei��0,-(4 �� u.�I_41.(_ / Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: _ '' �! % ' j- i�-'i -�r,i_i �, -30t- J/! _/L, '!✓/ ' 7-.:t-if- .• Z./ / I i _ �L ,- -,t ..1-- (..-,�- ti Csi'VZ - Ar cilLor,v,t).4.4/72•4-1-4 -14'--.1,-4- 7-i-g-;z-ire-- --4. Conflict of int /o est it definea t participation in Cany , activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect.-- In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No _ . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : Ve_ Al _ 1� 67, 2X /9-0..6.—/9-0..6.— >o, /?)a- � 1c7_<-----13:;6;6 �� / /7) -J 717,214_4-e f9'6/: 3 -Azwy --d/tAf'1-4'' ZI7‘*deidli. WS-=-3,6 9/ I hereby certify that the facts within the foregoing application are trie and correct tp4he best of my knowledge. ,ez.24-ice„ _/( /, (" --.) . -1_2_ __ -- // Signature k .Il RETURN APPLICATION AND - f PLEDGE TO: ,---- -•-•,"-----. .---"i .—.{ / / -:- Date / / City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 ^ `- 445-3650 DATE RECEIVED: DEC2 190 CITY OF Si' . „. ,... . APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7: 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed '♦ 1� Name: awl494 '. /91,1 t 3C1ITT a 4 Address: Mg OSCLII• 1)0. V✓ , Phone: (H) T94 ' 1 91, S� (B) /lA4F, How long have you been a resident of Shakopee? vIt s Occupation: .,44r . .. .coat ' Does your work require you to travel? (check one) xA great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular board r commission could use? (Use separate sheet if necessary) 4.) Board or Commission in which you are interested? &-iqt DLiC6 0101 L 1CC_ UO _ I S c I o r Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: t g / LL L. . I- i I pixs„,--,-- a f• B 54 t• 4 Sat."... S f ?o fLeL / AwnCaw./ t. L -----../.. d l4i o &Li u • ESEa 7' As/4.‘&"..,✓3 L. s /sI_C WC tkALrf ' EP I Conlict of interest is defined as he participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. P*. , jT Cot.L.•v e__, [ 1i1 ft-puler( ok 2 . ANicise5r-Lecnal ',IA) Ch - iicera„, f'r.s,ats 3 . I hereby certify;that the facts within the foregoing application are hereby to the best of my knowledge. ' ignature RETURN APPLICATION AND a / g - y PLEDGE TO: Date City Clerk r- �J , n Na City of Shakopee �i►Li� _1,0 129 East 1st Avenue r.414j CO.l. JOA:t Ai / hakopee, MN 55379 445-3650 DATE RECEIVED: APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS ,Y City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 :45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Name: MiZZ Address: // 1 J/25,-/-4750\1 Phone: (H) `-/e7/3-- `7/5-3-7 (B) yam/.-- 7600 How long have you been a resident of Shakopee? S�e Occupation: / /g4/1)4C 2 az--; )Pr17A- v / S Does your work require you to travel? (check one) A great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary)) ./J Board or Commission in which you are interested? DC_ Pleasestate briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Uy%l/L`,.'!`i/O/( % l��c'/�cc75 Si.lJ/2 / /i✓ .i;•GfCr 5 Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. 5 �. cry 2 . 3 . I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. A5,5/- 4 Signature RETURN APPLICATION AND PLEDGE TO: Z/zo / -7 /Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: /A / C%( APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 9/ 129 East 1st Avenue «' Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, .and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7: 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name '\ . `Cr c ‘ti Address:\1 73.%.r s A�\' ‘ ..� Phone: (H) � k -\'*'\ (B) yyb -S %.(,-0 How long have you been a resident of Shakopee? \+e C Occupation: �c•.-�` �<- Does your work require you to travel? (check one) A great deal Periodically Very little ' Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet it necessary) 1C w •�. �� _ ' , ��� - c < � s . - \t-kV3, r.�..V. ..:� 2'.ti—•e+•..� : _� \ 1 C \ ac.`�i \ . 1.\l .\J � �\ "\ Board or Commission in which you are interested?rR\�.\y..IN��,, •55.•1 Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: v.-\ b..� •ti ps '•••_ \h am • NC\_. `\ Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. e...-(N"\)\•C- s a�G� , V3 S S\ \"\c„ -ass 3 2 .(p \\ `v' • . .� \ S 615 3 . \c \q?\%.. 06,-\ yv -\,kg(\es I hereby certify that the facts within the foregoing application are true and correct to the be of my knowledge. Signature RETURN APPLICATION AND PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: Ig 4/ 4 7 (42.12I— APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee [ 2- 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed Name: Address: /0°7 Phone: (H) ��3 -/-3� (B V 2 ) How long have you been a resident of Shakopee? Occupation: ())i,zt4-e- 1--4-a-e-----‘-) 67f-e--7 Does your work require you to travel? (check one) A great deal ✓Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate ;sheet hee- t uif necessary) .-cr.eG( a -c- A-6- :C..�• c `� %r'r c7 ��� �- !a It°t:(2. Ge ic-ei.t.L i./. CGe•'; tr. - �Cc��_�' �: vct� -01G:a 6_ e,� Board or Commission in which you are interested? /1 Please state briefly why you are interested in serving on this Board/Commissionj for which you are submitting an application: LYt A ) , -&C-c .t G. f c=4,t-a---7;1 yknA., Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, w ich could be constructed as a conflict of interest? Yes No ' If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. / m ? / 3,c? 2 . c Gt E� 2�G v=7 Cv� /-fJ � Y F.)^ 2�c'J-g/ 3 . 5 LieJ/`'�cn� l 2„ 'C/ - WS- - 1/ /7 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION AND PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 /14 nDATE RECEIVED: /; // 7 / J a APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7 : 45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m. Shakopee Community Recreation 3rd Monday at 7 : 00 p.m. Police+ iCivil SService Commission As Needed Name: �1�g11 11-t�}�l ' ' t``S Address: Phone: (H) t<C 8 (B) "3._� � ( Z c= c How long have you been a resident of Shakopee? Occupation: e-7-5+Z:_< �; k 2 L`'� j r\'1)I6� ¢ �� ‹� Does your work require you to travel? (check one) A great deal Periodically Very little / Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) Board or Commission in which. you are interested? r}'-i'Y1ri .r-*1 �X.,c'lc.0 c^...:—,-t (:_-.,-,Nr„ - Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: 5-Ic. R 'ib c1,� far vi^ x - Prov tag. J(Y6s Sc.S> p r-c,i tck ..r.cc- . 1 1^�Cr " cl' - -€,-;------' mL;- •..:1'1 t CL 1.IiViLn p r e v 1 •.. tr .J.Ogre_ 0%-.,>, l ew-li-5‘,lA-s.. A.- lc 41,-Q- -1'e e-- 'a-'-a e <6' G N ,...n c:34,, Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes NoX . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. Me Wes ftic, M'\i av .v11. t 2-0Q �f res ;1M)1 4. Ns 2 02`1 .i ►r 6.0"0,,,,,f2 `- i.,.i,,ar>,i�tt,.. 0?[6 SZ-5 (r51 Z- Q ► b.-) t 3.M "i^R .Q -tc- Yrw•PGk, LAT6 ' N` 332- 650 I hereby ertify that the facts within the foregoing application a tru �nd correct to the best of my knowledge. �-�-41 GVH Signature RETURN APPLICATION AND PLEDGE TO: Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 i g DATE RECEIVED: // a� �/ .9/ APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7: 00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7:30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Name: Jim Kephart Address: 1064 :Ramsey Strc,et Phone: (H) 496-1481 (B) 445-7004 How long have you been a resident of Shakopee? lr ' 'r' Occupation: Chief stimator-Construction Does your work require you to travel? (check one) A great deal '� Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) attaca.; Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: ha :�� _ .:r ..`n 0_1 b.1'.. Jv:...r L. JO_1 over LL;_ e:11 s, .L nu feel that because :,, c use my oa;,korounprovide critical inut to this Commission and subsoauentl,y service to the om Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. Julius A. Coller II Shakopee qqS- Iayq 2. Richar a Smith Bloomington 944-2138 3 . Richard Pacholke Shakopee 445-7596 I hereby certifat t e facts within the foregoing application are t -ueand rrect to 'the best of my knowledge. Signa " e RETURN APPLICATION AND PLEDGE TO: ;ovemoer >D, 19 Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: ! ! APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS 01 City of Shakopee 1 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 :00 p.m. Ad HOC Downtown Committee 2nd Wednesday of month or as needed at 7:45 a.m. Cable Communication Commission Quarterly or as needed on Monday at 7: 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Shakopee Youth Building Committee As Needed I ce ! 1C.n l fl.j ,1 .. �. ✓i,i<"' ( +•-�'' 1 Name: + - - , -,.J Address: Phone: (H) •7 6 l f( B) `t tl:. >'?. How long have you been a resident of Shakopee? Occupation: r;`�'� i:L Of Co a ;�a/z, Sc=�_�/ '/f ; (�:Y 7/1 :c;/ vi)// Does your work require you to travel? (check one) A great deal Periodically Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) • - Board or Commission in which you are interested? '6._, 1e._ r / 1 ,.,,f 1`✓ ,e ,-: LOn1t:. ISslir Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: '' 111' ,1.. Gam.- G.i:.. -• i.. t 1 �'�-- f n/ f / 1-- -, 1,'11( (i ,n r 1 i i Ill J�— :�{ i �/ f a� ;L.L. ,-F 4; C•-,r< `f ! --`i- 1\e) i''.� 1" (1)e) .,);; 1� Lt tf-e-N51-tti,,,.; SVS. !. ) lAuL� mC";.t _t 1 I n,I0-1- r'i;., r /o v(._ 111. ( ' ).-.! .t- , r- fir,"•) ,._ -T- �;A_fr -�z 2i{,tti- sem: _ c..✓ ,,___:7. ft ,.'f" , Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect.-- In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No — . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. IR - 0 - _ 14)Z° 11-e=1 , SI!sk oj)e4-- 2. tS r4 �-Q.f. S i!-A > '( OL4 O - , S (. NKoe�4-- w(/ s- 66v ‘ I hereby certify that the facts within the foregoing application are t e and correct to the best of my knowledge. Signature RETURN APPLICATION AND / PLEDGE TO: J [ Date City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: . - . ' - i:;3) r r- 0 [ / se MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk _; RE: Official Newspaper DATE: December 22 , 1989 INTRODUCTION: One of the actions which needs to be taken at the first Council meeting of the year is the designation of the official newspaper for the City of Shakopee. RECOMMENDED ACTION: Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 1990. JSC/tiv r ^� r^ ^ r L is l6/2 MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Approval of Official Bonds DATE: December 22 , 1989 INTRODUCTION: One of the functions which should be performed by the City Council at their first meeting of the year is the approval of the official bonds which have been filed with the City Clerk. State Statutes require that the Treasurer and Clerk both furnish bonds and that the Council may require a bond from any other officer or employee. The City of Shakopee does not require bonds to be furnished by officers or employees of the City other than that of the Treasurer and Clerk. The bonds furnished by the Clerk and Treasurer shall be corporate surety bonds and shall be conditioned for the faithful exercise of duties and the proper application of, and payment upon demand of, all monies officially received. The amount of the bond shall be determined by the City Council . Both the City Treasurer and City Clerk have filed $50, 000 surety bonds. The bonds have been reviewed by the City Attorney. RECOMMENDED ACTION: Move to approve the bonds submitted by the City Clerk and City Treasurer and direct that they be placed on file with the City Clerk. JSC/tiv / 4 1, MEMO TO: Dennis R. Kraft, City Adm#nistrator FROM: Judith S. Cox, City Clerk-->7---- RE: 1990 Liaison Appointments DATE: December 22 , 1989 INTRODUCTION: It has been the custom that the liaison appointments are made at the first Council meeting of the year. The attached lists the Council liaison appointments made in 1989 . In addition a Councilmember should be appointed to serve as an ex-officio member on the Shakopee Valley Convention/Visitors Bureau. The Bureau meets on the 3rd Tuesday of the month from 8 : 00 to 9 : 00 or 9 : 30 a.m. Resolution No. 2667 adopted on December 16, 1986 provides that an employee may request a hearing before an appeal committee. The committee shall be comprised of two Councilmembers and the City Attorney. The Councilmembers names shall be drawn by lot on a case by case basis. There is no request for the establishment of this committee at this time. ACTION REQUESTED: 1) Election of Acting Mayor for 1990 2) Make liaison appointments to : Shakopee Community Recreation Shakopee Public Utilities Commission Planning Commission - deleted for 1989 Purchasing Committee (2 members) Downtown Committee Sewer Backup Claims Committee (3 members) Shakopee Valley Convention/Visitors Bureau Ad Hoc Liaison to Police and Fire Departments (This position was created in 1988, Council may wish to discontinue) Murphy's Landing Community Development Commission JSC/tiv c -v 1 -/ 1989 COUNCIL LIAISON APPOINTMENTS Vice Mayor Steve Clay Shakopee Community Recreation Steve Clay Shakopee Public Utilities Commission Jerry Wampach Planning Commission None Purchasing Committee Gloria Vierling Joe Zak Downtown Committee J ,26, Zak Sewer Backup Claims Committee Jerry Wampach Steve Clay Gary Scott Shakopee Valley Convention/Visitors Bureau Steve Clay Ad Hoc Liaison to Police & Fire Departments Gary Scott Murphy's Landing Gary Scott Community Development Commission Joe- Za/C 4 ivm a�%�Ja - Aze-)-c l�..cz 7y /�m177 - Memo To: Dennis Kraft, City Administrator From: Gregg Voxland, Finance Director Re: Alley Maintainer Purchase/Repairs Date: 12/28/89 See attached memo dated 7/28/89 regarding purchase and repair of alley maintainer. Under "Action Requested", $2,000 was authorized for repairs. A bill from Ziegler for repair parts has been turned in and the total is $3,838.08. The bill is on the list for approval on 1/2/90. A4f MEMO TO: DENNIS KRAFT . ADMINISTRATOR EQUIPMENT COMMITTEE CITY COUNCIL FROM: JIM KARKANEN . PUBLIC WORKS SUBJECT : ALLEY MAINTAINER PURCHASE DATE : JULY 28 . 1989 INTRODUCTION : The 1989 Capital Equipment budget. provides 512 . 000 for the replacement of our 1955 Huber alley maintainer which is no longer operable . BACKGROUND : The Street and Park departments have been operating without an alley maintainer since our 1955 Huber maintainer had quit functioning last fall . This older maintainer has been declared surplus . and we are attempting to find someone who might buy it . This type of grader is generally used for grading all of our alleys , doing shouldering work , constructing and maintaining ball diamond infields , and landscape work. Our alley grading program is generally scheduled for late Spring . as soon as the frost is out of the ground, and continues until early summer . It' we have time . we will grade the alleys again in the fall , depending on climatic conditions . This machine is used throughout the summer season for various maintenance activities , and is considered essential to our operation . Because of the urgency to grade our alleys this Spring , the decision was made to lease an alley grader in order to get our alley work finished on schedule . After investigating alley graders at New Ulm. Long Lake and Minnetonka, we were able to lease a small maintainer from Boyum Equipment Co . of Lakeville . This machine , a Raygo 350 maintainer, was inspected , tested . and considered adequate for our various grading projects . This Raygo maintainer is articulated . powered by a 35 hp. diesel engine , has a front push blade installed, and is equipped with a cab. Parts are available from Zieglers , Inc . , in Bloomington . Our lease agreement with this dealer contains an provision which allows us the option to purchase the machine , providing that the grader will meet our work requirements . The $1200 lease payment will be applied 100% towards the purchase of the machine . We have finished with the alley projects , and have determined that this machine meets our criteria. and is capable of performing the various grading operations required in both departments . While using the machine under the lease agreement , we have discovered several mechanical deficiencies that would require the dealer to make some necessary repairs before we would consider implementing the purchase option in the agreement . In negotiating with the dealer, it became apparent that we could save considerable money if our City Mechanic made these repairs during the winter season. The dealer has made us an attractive sale offer which would benefit the City by accepting this "as is' proposal . The dealer has also given us a secondary proposal which would require him to re-condition the grader, but we would receive a limited warranty for the machine. This machine will eventually need some repair in its drive train area , (axles and drive chains ) , and. we have estimated the projected repair costs with our mechanic , so we know how much repair we will do to this machine during the off-season . There are several machines of this type on the market , and the new machines of this type are selling for approx . $47 , 000 . For this reason, we are recommending the purchase of a used machine . Proposal ; 1 "As is" S 6850 . 00 less 100% rental paid -1200 . 00 Our cost S 5650 . 00 Our City Mechanic projects a drive train repair cost to be approximately $2000 . We would recommend that this repair be done in 1989 . and the money taken out of the Capital Equip. fund. Proposal * 2 Reconditioned price S 10 , 800 . 00 less 100% rectal paid - 1 , 200 . 00 With limited warranty S 9 , 600 . 00 ALTERNATIVES : 1 . Proposal .?1 . Purchase the grader in an as is" condition for a net price of $5650 . 00 , and perform the necessary repairs in-house with repair costs not to exceed $2000 . 00 . 2 . Proposal #2 . Purchase the grader in a reconditioned condition for a total of $9 , 600 . 00 . 3 . Not purchase a maintainer . RECOMMENDATION : Alternative *1 . Purchase the grader in an "as in condition , for $5650 . 00 . and schedule further repairs with a cost not to exceed $2000 . 00 . ACTION REQUESTED : Authorize the Public Works Dept. to purchase a Raygo 350 road maintainer from Boyum Equipment Co. for $5650 . 00 . And to authorize up to $2000 . 00 from the Capital Equipment fund for any needed repairs by the City Mechanic . MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director e RE: Pierce Street - Driveway Access Agreement DATE: December 29 , 1989 INTRODUCTION: Attached is an agreement between the City of Shakopee and the property owners just South of Pierce Street regarding a driveway access for Council consideration. BACKGROUND: In October, 1989, the Engineering Department was contacted by Mr. Dave Phillips with a request to construct a driveway from the South terminus of Pierce Street to serve his property. Mr. Phillips was proposing to move in a new house and was requesting driveway access to that house. Mr. Phillip's property is currently located in Jackson Township, but his property does abut the South terminus of Pierce Street. Please refer to the map and the appendix for the location of the property in question. Staff was unsure as to whether or not the City of Shakopee could issue a driveway permit to a property located outside the City limits, so a meeting was held with the City Attorney, City Administrator and City Engineer to discuss this issue. It was decided that legally, the City of Shakopee could issue a driveway access permit to the property but the consensus of staff was that certain conditions would need to be placed on this driveway access in order to protect the City of Shakopee. These conditions consisted of the following items: 1. Driveway access would be temporary in nature until such time as Pierce Street was extended further to the south after this property annexes into the City of Shakopee. 2 . The owner would need to extend the existing storm sewer outlet on Pierce Street further south in order to accommodate the proposed driveway. Any costs associated with extending the storm sewer would be born by the applicant. 3 . The owner would agree to give the City a drainage easement across his property from Pierce Street to the Upper Valley Drainageway for future storm sewer extensions. 4 . The City of Shakopee would not be responsible for any expenses associated with constructing the new driveway, maintaining it, extending the storm sewer, or any other expenses associated with this driveway. 5. The City of Shakopee will then issue a 20 foot wide driveway access permit from the East edge of Pierce Street. The remainder of Pierce Street would still be barricaded against through traffic using it. c / ' `. Pierce Street Driveway Acess Agreement Memo Page -2- Attached is copies of the agreement between the City of Shakopee and the property owners. The City Attorney has drafted and approved of the language in these agreements and the agreements have already been signed by the property owners. Staff is requesting authorization to execute the agreements. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the attached agreement. 2 . Deny the request. RECOMMENDATIONS: Staff recommends Alternative No. 1, Authorize the appropriate City officials to execute the agreements. Legally, this property does abut Pierce Street and there is no reason to deny the applicant the driveway access. The driveway is considered temporary in nature and the City of Shakopee has incorporated the appropriate language into the agreement covering this and also the future extension of Pierce Street South. There are no other options for a driveway to this property except for an extremely long driveway off County Road 77 . The applicant has met with City staff several times to discuss the procedures for annexing into the City of Shakopee and for subdividing this land. It is quite apparent that the applicant will be proceeding forward with this intent, so the driveway will be temporary. Therefore staff is recommending approval of the agreement. ACTION REQUESTED: Direct the appropriate City officials to execute the attached agreement between the City of Shakopee and the property owners David Phillips, Nancy Phillips and Jim Monnens, regarding a driveway access off Pierce Street. DRIVEWAY/AGREE DH/tiv 5 Q 16 -7 1---.4 2 - _ 7.t. _ i _- 9t;1 T IL /0th AVE , 8 , -- - -- - - _ ,z s 8 „ , ,csA ,, - al ' 11 Z4 0 : I � - 'ARD 9 GRACE -` MIMI - -I II ._LC, 9 SWEENEY ~' c picot, SCHOOL I ` I" aL. iIbii S •L ST ST . v � MARKS MARY'S CEM bli CEM. Er a 11111i 19')rM ,t0 JTH 1 S 2 AVE, ) MUNICIPAL 9 POOL VIIIR ' t/ENNE$ ' AVE. 9 IM 11111 PROPOSED Ilia � ' a -, i- DRIVEWAY 2 -14110 -11,-....,..----- Allaril 116 Vgli 4 . LE L --__-.1___ 1 21 - DAVE I HILLIPS '� L 0 PROPERTY wrw� �i mw LIONS PARK =_ / f I ' I CORPCRgTE I LIMITS ^ I JACKSON TOWNSHIP I `__t _ --• - COR P ORATE LIMITS I. I JACKSON TNS /IPS I I I I 1 I I I 1 1I � \ I I � ` I I l2- ) PRIVATE CONTRACT The City of Shakopee is a municipal corporation in Scott County, Minnesota, hereinafter referred to as party of the first part, and David Larry Phillips, Nancy J. Phillips and Jim R. Monnens, unmarried, hereinafter referred to as parties of the second part and who are the owners of the following described property located in the County of Scott and State of Minnesota and more particularly described as follows: The North Half of the Northeast Quarter of the Southwest Quarter Section 12, Township 115 North, Range 23 West, except the North 375 feet of the East 581 feet thereof, and WHEREAS, the parties of the second part desire to build and maintain a temp- orary driveway access to their property off of Pierce Street in the City of Shakopee, which said street terminates at the City limits and just north of the above described property. THEREFORE, this Agreement is made and in consideration of ($1.00) one dollar and other good and valuable consideration and the terms hereinafter set out by and between the party of the first part and the parties of the second part as follows: SECTION I: Grant of Permission Party of the first part hereby grants to the parties of the second part, the survivors, heirs and assigns of said parties, permission to build, construct and maintain a 20 foot wide private driveway access from the south portion of Pierce Street on a line with the east line of PIerce Street as now located and maintained to the above described property of the second parties until such time that Pierce Street is extended south at which time said permission shall terminate if not permanently terminated as hereinafter provided. SECTION II: Terms of the Agreement The above permission is granted on and in consideration of the following conditions and requirements: 1. The storm sewer extension which shall be made and the driveway from Pierce Street shall be considered temporary until such time as Pierce Street is extended c south. Any costs which the parties of the second part would have to incur to construct the driveway and or storm sewer extension shall not be reimbursable if they are removed at a later date to construct the street or for whatever other purpose. 2. The City will not maintain any portion of the driveway located on the City right-of-way, such as plowing, grading, etec. or any portion of the storm sewer on private property. like repairing the pipe or end section, etc. 3. The second parties do hereby grant the party of the first part a 20 foot wide drainage easement from the storm sewer discharge pipe to the south line of the property hereinbefore described. 4. The property owners, parties of the second part, do hereby agree to dedicate a 60 foot wide street right-of-way from existing Pierce Street to the south property line of the property above described or other acceptable street alignment as approved by the City of Shakoee during the platting process at such time as the property is annexed to the City and this would be at no cost to the City, party of the first part. 5. It is further hereby agreed and covenanted that the parties of the second part, the survivor, the heirs and assigns of said parties, will defend and hold the City of Shakopee harmless from any and all claims, actions or causes of action that might or could arise by virtue of the terms of this agreement and any failure, omission or malperformance hereunder. 6. The parties of the second part shall not damage, move or interfere with the permanent City barricades at the end of Pierce Street without first obtaining permission of the City. The City will remove the easterly barricade for the driveway access, but the two westerly barricades shall remain as permanent barricades until such time as Pierce Street is extended south. SECTION III: General Terms 1. This agreement shall be binding on the parties hereto, their successors, - 2 - heirs and assigns. 2. This agreement may be terminated on 30 days written notice served by one party on the other party in the event there is any breach of any of the terms and conditions hereof by either of the parties hereto. This agreement automatically terminated upon the completion of any southerly extension of PIerce Street up to or beyond the southern boundaries of the above described property. THIS AGREEMENT was executed and entered into as of this day of , 19 . THE CITY OF SHAKOPEE, A MUNICIPAL CORPORATION, Party of the First Part By Mayor By City Administrator By • City Clerk f\/ AND (1"‘"-- ---6^-'1. ‘-"Vs`--------______ Davi Larry Phi lips (---- NicyJ. 44lips /f4 7/ic----"---tom_ Jim R. Monnens PARTIES OF THE SECOND PART STATE OF MINNESOTA) ) ss COUNTY OF SCOTT ) The foregoing was acknowledged before me this day of , 1989, by Dolores Lebens, Dennis Kraft and Judith S. Cox, the Mayor, City Administrator, and City Clerk of the City of Shakopee, a municipal corporation under the laws of the State of Minnesota, on behalf of the City of Shakopee. Notary PUblic 3 1 Y" Raymond 0.Rwska STATE OF MINNESOTA) it:+✓ �y ) ss COUNTY OF SCOTT ) The foregoing was acknowledged before me this 2 day of DC,-2C-2C , 1989, by David Larry Phillips and Nancy J. Phillips, and Jim R. Monnens, the parties of the second part. 5,j) ( Notary Public MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointment of Manager to Lower Minnesota River Watershed District and Appointment of Manager to Prior Lake/Spring Lake Watershed District DATE: December 29, 1989 INTRODUCTION: On December 15, 1989, Council received copies of letters from the Scott County Recording Secretary asking that they submit names for consideration by the Scott County Board for appointments to the Lower Minnesota River Watershed District Board of Managers and the Prior Lake\Spring Lake Watershed District Board of Managers. BACKGROUND: Mr. Jim Kephart will be completing his first term on March 22 , 1990 with the Lower Minnesota River Watershed District. I have been in contact with Mr. Kephart and he is interested in being reappointed to another term. He has also submitted a copy of his resume to the Scott County Board. Mr. Kephart, along with other candidates Councilmembers wish to consider, should be discussed among Councilmembers at this meeting. After discussion, Council should nominate a candidate for the Scott County Board's consideration. The Prior Lake\Spring Lake Watershed District encompasses a very small area of Shakopee in the southeasterly part of the community. If any Councilmembers wish to submit for discussion the name of a candidate, it would be appropriate to do so at this time. If there is an individual Council desires to nominate to the Prior Lake\Spring Lake Watershed District, their name should also be recommended at this time. ALTERNATIVES: 1. Nominate Mr. Kephart to the Lower Minnesota River Watershed District. 2 . Nominate other individuals to the Lower Minnesota River Watershed District. 3 . Nominate individuals to the Prior Lake\Spring Lake Watershed District. RECOMMENDED ACTION: 1. Move to recommend to the Scott County Board for appointment of Manager to the Lower Minnesota River Watershed District Board of Managers. 1 2 . Move to recommend to the Scott County Board for appointment of Manager to the Prior Lake\Spring Lake Watershed District Board of Managers. JSC/tiv -0/0 1 . MEMO MEMO: DENNIS KRAFT-Administrator CITY COUNCIL FROM: DAVE HUTTON -P.W. DIR. JIM KARKANEN -Public Works SUBJECT: LOADER SPECIFICATIONS DATE: DEC. 26 , 1989 INTRODUCTION: The 1990 Capital Equipment budget provides for the purchase of a Front End Loader for the Public Works department . These specifications are now being presented to the City Council for their approval to advertise for bids for a replacement loader. BACKGROUND: Our Case W20C front end loader is scheduled for replacement in 1990 . This loader was purchased in 1984 with a buyback clause as part of the Total Cost Bidding concept which was used for purchasing this machine. The repurchase option supplied by the vendor, stipulates that they agree to repurchase the machine before 6 , 000 hours , or at the end of a 5 ( five) year period for a pre-determined price of $48 , 500 . In checking with various dealers , we find that this machine is now only worth $22 , 000 on the wholesale market . It would appear that the City should take advantage of this repurchase option, because the $48 , 500 buyback offer is considered high, and we would certainly benefit by implementing the buyback option. Because we have not been entirely satisfied with the performance of this machine , we do recommend its replacement. In fact, the Case factory does not even offer this W20 model any longer, and have replaced it with a Model 621 that is considered by the factory to be more acceptable by the consumer. We have field demonstrated this machine, and our operators consider it a much more superior loader than the model that we are replacing. When we used the Total Cost Bidding concept for this loader purchase in 1984 , the Scott County Highway department also purchased 2 front end loaders with the same Total Cost Bid concept at the same time. Recently, in October, they have just implemented their repurchase option, and replaced them with 2 new Case 621 loaders , using the same buyback option with Total Cost Bidding. The specifications that we are now presenting for Council approval , are written up in general uniformity with those recently used by Scott County ( 2 machines ) , MnDot ( 9 machines ) , Savage , Chaska, Minnetonka, and Maplewood. The specifications are written so that various models can be bid, but the vendor must furnish a 5 year maintenance-free contract , and a buyback option within 5 years or 6 , 000 hours . We know that we will have at least 2 very competitive bids for this machine. The Total Cost Bid plan is not always bid by all of the vendors , which indicates that they don' t want to guarantee their machine for 5 years , nor do they want to buy back their machine if it does not perform as indicated. The warranty plan would not cost them unless the machine has problems , and the buy back clause would not be implemented unless the machine does not perform well . This TOTAL BID concept will not cost the City any more in the bid price , but does guarantee us that we will buy a better quality machine as a long term purchase . Of course , we can expect some objections from some vendors who do not want to extend any warranties beyond the normal factory warranty, and we can expect to hear from some vendors who do not want to provide a repurchase warranty and performance bond that will be held for 5 years until the buyback option expires . At that time , the performance bond will be returned to the vendor. The vendor is also required to supply a 5% bid bond at the time of the bid letting . This bond is returned when the Council awards the bid to the best bidder . Another feature of the Total Cost Bidding concept that we use , is a Guaranteed Maximum Repair Cost that protects the City from any unusual repair costs outside of the manufacturers standard warranty which is normally for a one year period. This is actually an extended warranty that is used more commonly with automobiles and appliances . This extended warranty will provide parts , service calls and labor to the City for a period of 5 years or 6 , 000 hours if needed. This warranty excludes normal wear of the machine, such as tires , glass breakage , and cutting edge replacement . The vendor is also obligated to supply us with a replacement machine or credit for $45 . 00 per hour for a replacement if downtime is experienced within the warranty. One of the reasons that we want an extended warranty and buyback option, is our past history with some of our heavier pieces of equipment . Our 1969 grader had an engine overhaul and electrical fire during the first 2 years of possession, and our 1975 Fiat-Allis loader has had an engine overhaul , subsequent engine replacement, and complete transmission overhaul . Also, we are not entirely satisfied with our 1984 Case W20 loader . So , with past experiences previously stated, we want assurances that we will purchase a front end loader that will not provide any problems outside of normal maintenance , or create any financial hardships in the next 10 to 15 years . Our repurchase agreement with the vendor for the 1984 Case loader stipulates that they should be notified on or before December 30th, 1989 , if we have any intentions to implement the buyback clause . A letter was sent Dec. 22nd to Case Power and Equipment Co. , notifying them that we may require the buyback of $48 , 500 for that front end loader. The Total Cost Bid, when tabulated, will show a best bid total which will determine the best cost to the City in a long term concept. 1 . Cost of machine bid CITY PAYS THIS AMOUNT ONLY 2 . Trade-in ( - ) 3 . add - Guaranteed maintenance ( + ) 4 . subtract - guaranteed repurchase ( - ) 5 . TOTAL COST BID (To determine best TOTAL cost to the City in the 5 year period. ) The bid is tabulated and awarded on this amount We have also provided, in the specifications , an optional wing attachment that will greatly improve plowing efficiency. Both of our front end loaders have plow route responsibility, and if we can double the plowing capability in one pass , it would certainly benefit the City. We have included this 10 foot wing and mast as an option, so we can make that decision when we see whether our prices for the loader are within our budgetary limitations . ALTERNATIVES : 1 . Approve specifications as submitted, set bid letting date for January 31st, 1990 at 2 :00 PM, local time. 2 . Approve specifications without Total Cost Bid concept . 3 . Do not approve specifications for front end loader. RECOMMENDATION: Alternative #1 . Approve specifications with Total Cost Bid concept, as submitted. ACTION REQUESTED: Authorize the Public Works department to advertise for sealed bids for a new front end loader, as specified, and setting letting date for 2 : 00 PM, January 31st , 1990 . CITY OF SHAKOPEE NOTICE OF ADVERTISEMENT FOR BIDS FOR ONE ( 1 ) NEW FRONT END LOADER BIDS CLOSE January 31st, 1990 NOTICE IS HEREBY GIVEN: The City of Shakopee will receive bids at the office of the City Administrator until 2 : 00 P.M. , on Wednesday, January 31st, 1990 , at which time they will be publicly opened in the Council Chambers of the City Hall , 129 East 1st Ave . , Shakopee , Minnesota 55379 , by the City Administrator, will then be tabulated and will be considered by the Council for: ONE ( 1 ) NEW FRONT END LOADER according to the specifications on file in the office of the City Administrator, 129 East 1st Ave. , Shakopee, Minnesota 55379 . Each bid must be accompanied by cash, certified check, or bidder' s bond acceptable to the City in an amount equal to at least five ( 5%) percent of the total amount of the bid, payable without condition to the City of Shakopee . In case the successful bidder fails to enter into a contract or to provide a performance bond as required by law within the specified number of days after the award of the contract, such check shall be forfeited to the City as liquidated damages . The City of Shakopee reserves the right to reject any and all bids and to waive any informalities or irregularities herein as they deem to be in the best interest of the City. By order of the City Council : DENNIS R. KRAFT CITY ADMINISTRATOR INSTRUCTIONS TO BIDDERS 1 . GENERAL A. INTENT OF CONTRACT It is the intent of these specifications to describe a new Front End Loader as furnished, and shall be of the manufacturer' s latest model and design . It is the intent of the City not to be restrictive to any one manufacturer, however, the unit desired must meet the enclosed standard, and any unit furnished which does not comply with the specifications will be rejected and returned to the bidder. To gain consideration as an "approved equal" , the prospective bidder must make a similar machine available to the City during that period so the City can evaluate it' s performance . In addition, the prospective bidder shall furnish a list of cities in the State of Minnesota, preferably in the seven county metropolitan area, who are currently operating the model of the machine intended to be considered as an "approved equal" . Following review of the machine and information furnished, the City will notify the prospective supplier if the machine can be classified as an "approved equal" , and whether it meets the specifications . This notification shall be given at least two days prior to the opening of the bids . All units bid shall be current production model machines furnished as specified and ready to operate . All parts required for a complete unit and necessary for safe operation shall be furnished. It shall be equipped with the equipment and published literature for the unit . The complete unit as furnished shall meet all current federal highway safety standards and all current OSHA requirements . Catalog information showing the make , model and compete specifications of the unit the bidder proposes to furnish shall accompany the bid. If the bidder' s proposal is not in strict accordance with these specifications, the bidder must so indicate and describe any deviations in his proposal . It is the intent of the City not to be restrictive to any one manufacturer. However, the unit desired must meet the enclosed standards , and any unit furnished which does not comply with the specifications will be rejected and returned to the bidder. B. WARRANTY The successful bidder shall guarantee the unit and appurtenances for a period of at least 1 ( one) year from the date of delivery. Any manufacturers warranties which exceed the 1 year period shall also apply. All warranties proposed by these specification and proposal shall apply where applicable. The supplier shall guarantee the machine against defective materials and/or workmanship. Any material found defective within the guarantee period shall be replaced at the manufacturer' s expense including labor. VI' C. SERVICE The bidder shall state in his proposal the location of the nearest stock of repair parts or serviceman who may be called if required. D. DELIVERY The successful bidder shall deliver the complete unit ready for operation to the Public Works Department, 500 Gorman St . , Shakopee, Minnesota. Bidder shall state delivery date or delivery under this contract must be made within seventy five ( 75 ) days following contract award. E. PAYMENT Payment will be made within 30 days following acceptance of the equipment received. F. NON-DISCRIMINATION The contractor shall be in compliance with all applicable federal and state statutes and the City of Shakopee' s affirmative action program regarding non-discrimination and equal employment opportunity. Failure to comply with such statutes and/or affirmative action program may lead to the non-award of the contract or once a contract has been let , the cancellation of such contract. G. TAX EXEMPTION The City of Shakopee is an instrumentality of the State of Minnesota and is therefore not subject to the State sales tax or Federal excise tax. Appropriate certificates shall be furnished if required. H. IN SERVICE TRAINING A trained factory representative shall provide the City with training and instruction in the operation and maintenance of the unit at no cost to the City. I . MANUALS The successful bidder shall furnish the City with: 2 operator' s manuals lubrication chart 2 parts manuals 2 complete service and repair manuals SL I 2 J. AWARDS Award of contract by the City of Shakopee will be based upon but not necessarily limited to the factors on ( 1 ) Price; ( 2 ) Parts and service; ( 3 ) Analysis and comparison of specifications details ; ( 4 ) Delivery date ; and ( 5 ) Past experience with similar or related equipment. It is the intent of the City of Shakopee to award the bid to the lowest responsible bidder meeting the specifications , provided that the bid has been submitted in accordance with the bid requirements . The City reserves the right to waive any informality or irregularity in any bid received; and to award the bid which is in the best interest of the City. Bids will be opened at 2 : 00 p.m. , January 31st , 1990 at which time they will be reviewed, tabulated, and then considered by the Council for award the following scheduled Council meeting date. K. BIDS Proposals or bids must be written and conform to the form hereto attached and directed to the City of Shakopee, Minnesota. All bids must be sealed and marked "BID ON FRONT END LOADER" and must be accompanied by a certified check, cashier' s check , bid bond or cash deposit payable to the City of Shakopee, for not less than five ( 5%) percent of the total bid price . In case the successful bidder fails or refuses to enter into the contract for the performance of the contract and to give bond as required by law, such check shall be forfeited to the City as liquidated damages . The bidder shall not stipulate in his proposal any conditions not contained in the contract conditions prescribed by the City. The City reserves the right to hold all bids for ninety ( 90) days . The bidder will also be required to provide a Performance bond to provide a guarantee to Repurchase the machine as required in the proposal form (Line item #3 ) . I v9 BID SPECIFICATIONS ONE ( 1 ) NEW ARTICULATED WHEEL LOADER INTENT OF CONTRACT: Furnish and deliver to the City of Shakopee, Public Works Department one ( 1 ) new Front End Loader meeting or exceeding the specifications in this proposal . Bid price to include the cost of the new machine plus guaranteed five year repair costs , scheduled maintenance costs , and a guaranteed repurchase price after five years . GENERAL SPECIFICATIONS : Unit bid shall be currently advertised and produced models with all the latest changes and features offered as standard whether called for in these specifications or not, except where specifications call for a sustitute feature or item in lieu of manufacturer' s standard. WEIGHT: The basic operating weight of the machine , including attachments and ballast , shall not be less than 22 , 000 lbs . Minimum static tipping load-straight - 15 , 000 lbs . Minimum static tipping load- full turn - 13 , 000 lbs. Provide with Manufacturer' s standard bolt-on counterweights ENGINE: Shall have the following specifications: Displacement: Not less than 300 cu. in. Cylinders : Not less than 4 Cycles : Four ( 4 ) Gross horsepower: 110 minimum Fuel : Capable of operating on #2 Diesel Air Cleaner: safety element dry-type 2-stage with service indicator Muffler: Low noise type. Rain cap on exhaust stack if discharged vertically Starting aids : Low temperature assistance Heater: Electric engine coolant blockheater. 110 volt . Anti-freeze : To -40 degrees F. TRANSMISSION: Shall have the following preferred specifications : Type : Planetary full power shift Speeds : Not less than four forward, four reverse Travel speed not less than 20 M.P.H. FINAL DRIVES: Shall have the following preferred specifications : Drive: All wheel Reduction: Planetary in each wheel DIFFENTIAL: Conventional Z AXLES : Front-fixed, rear oscillating BRAKES : Shall have the following preferred specifications : Type: 4 wheel caliper disc air over hydraulic or full air Adjustment: Self-adjusting Pedal control : Double-one neutralizes transmission and stops unit ; second has normal braking action with transmission engaged Parking brake-type : Shoe -location: transmission output shaft Emergency brake-type: Parking brake -warnings : audible & visual OSHA: Brake system must meet regulation Air dryer: Required with air or air/hydraulic brakes STEERING: Shall have the following preferred specifications : Type : Articulated full hydraulic. 40 degrees articulation. Follow-up: Provided "automotive feel" at any speed Lubrication: Hinge points of cylinders to have 250 hour lube intervals Articulation joint: Fully covered under 5-year warranty Tracking : Rear and front wheels track at all times Wheel : To be adjustable fore and aft Steering Angle: 40 degrees each side of center minimum HYDRAULICS : Shall have the following preferred specifications : Type : Sealed with valves in reservoir Filter: Full flow with 10 micron filters and/or magnet Cylinder : All boom and bucket cylinders to be double acting with chrome plated piston rods . Boom lift cylinders to be not less than 4 1/2" diameter bore. Cycle time : Not more than 11 . 8 seconds Breakout force: Not less than 20 , 500 lbs . DUMPING CLEARANCE: Shall be as follows : 45 degrees Dump: Not less than 106" at full height Height: At hinge pin fully raised to be not less than 138" CONTROLS : Shall have the following preferred specifications : Lift circuit : Raise, hold, lower and float positioners with automatic lift kickout Tilt circuit: Roll back , hold and dump positions with automatic bucket positioner 3rd valve : A separate 3rd hydraulic valve 4th valve , if needed for optional Craig wing/mast mounted. Zq! LIFT ARMS : Loader linkage shall be sealed against dirt and have 100-hour lubrication intervals ; except lower bucket pins and bushings will have 50-hour lubrication intervals FENDERS : Front and rear wheel standard manufacturers . TIRES : Shall be as follows : Size: 17 . 5 x 25 Michelin XGLAT non-directional tread, or approved equal . Addition: 75% calcium chloride added to rear tires (only) CAB: Shall have the following preferred specifications : General : OSHA approved , all weather , ROPS ( fully enclosed with lockable door on left side , lockable door or window right side . Cab and operator shall be located on the rear section module. Heater: 35 , 000 BTU/Hr minimum, heavy duty type Defroster: Front and rear, provide interior circulating fan for auxiliary air distribution. Wipers : Front and rear, electric multi speed Washers: Front and rear Seat: Suspension adjustable seat with seat belt Horn: Air horn Glass : Tinted glass , safety type set in rubber Mirrors : One installed inside of cab. Two installed outside - right and left side. Fuel Tank : 38 Gallon minimum Noise: Cab must be soundproofed, not to exceed 80 dbs . Tool box: Provide mounted tool box and basic tool kit . Radio: Install a 2-way FM low-band Motorola MaxTrac 100 60 watt output radio with proper voltage convertor. Frequency of 45 . 080 MHZ with Private Line & antenna, and H.D. mike . This radio should not be included in the 5 year repurchase agreement price. PAINT: Manufacturer' s standard color ELECTRICAL SYSTEM: Shall incorporate the following requirements : System: 24 volts Alternator: 50 amp. minimum Batteries : 172-amp. hour, heavy duty Lights : Two headlights - chassis mounted Two headlights - cab mounted Two rear work lights Stop and tail lights - each side Front and rear turning signals with 4-way flashers Cab dome light Instrument panel light Blue strobe, top cab mounted, Warn-a-Lite 851 or approved equal [ V COUPLER SYSTEM: The machine shall be equipped with quick coupler linkage system providing quick change ( 30 seconds or less ) of attachments without leaving the cab. Must provide good visibility for attachments specified. The coupler shall have hydraulic or air activated retention pins that are activated from the operator' s compartment . An American coupler, or approved equal , must be bid with this loader, and must be mounted. If an "approved equal" coupler system is used, the vendor must adapt all City owned attachments to the loader coupler system. ATTACHMENTS : Must have an American female quick coupler, or approved equal , and the following preferred specifications : If an American coupler cannot be supplied, the vendor must adapt all attachments to loader, and assume conversion costs . BUCKETS : 2 . 25 cu. yd. SAE rated General Purpose type including spill shield and bucket position indicator and mounted with female American Coupler quick hitch that is compatible with other City attachments . 5 to 6 cu.yd. SAE rated Snow bucket including spill shield and bucket position indicator and mounted with female American Coupler quick hitch that is compatible with other City attachments . Edges : Both buckets must be bolt-on type and guaranteed against breakage , Wear plates must be easily replaced, and an Integral type spill plate is preferred. OPTION: Craig 10' wing and mast mounted with an American quick coupler system that is compatible with the City' s current system. Provide necessary hydraulic valves on loader to mount wing/mast with a power reversible plow. Provide remote electrical operating controls in cab. Provide hydraulic adjustable rear brace . The City will supply the hydraulically reversible plow. A Craig 200-10 ( 10 ft. ) or approved equal , is acceptable. This optional item will not be included in the five year repurchase agreement. ACCESSORIES : Shall be equipped with the following : Gauges : Engine hour meter Engine coolant temperature Engine oil pressure Transmission oil temperature Brake indicator eye Ammeter Air pressure Fuel pressure Brake indicator eye Filters : Full flow - engine Full flow - fuel Back-up Alarm Slow moving vehicle sign Drawbar Vandalism protection locks for fuel , water, hydraulic and engine oil , all access doors Weights : Bolt on counterweights ( standard manufacturer' s ) Mounted 5 lb. fire extinguisher Tire inflation kit Mounted Tool box with basic tool kit. MANUALS : Two operator' s manuals ; two complete shop repair manuals of all components ; two parts books . Manuals to be delivered to the City before final payment will be made. MANUFACTURER'S SPECIFICATION: A complete set of manufacturer' s specification and illustrated descriptions shall be furnished with the bid. GUARANTEED MAINTENANCE: The vendor contractor hereby agrees to furnish all parts and labor required to keep this unit in good operating condition for 5 years or 6 , 000 hours , whichever comes first, for any amount in excess of the cost specified in Item #3 of the proposal . In addition, the warranty repairs shall be handled as follows : There will be no charge for the first year' s repairs except for normal day-to-day consumed items (oil , filters , grease , etc . ) The guaranteed maintenance expense for the period following the first year of ownership up to and including the fifth ( 5 ) year of ownership or 6 , 000 hours, whichever occurs first , will be paid by the vendor-contractor for any amount IN EXCESS of the amount shown in Item #4 of the proposal except as follows : GUARANTEED MAINTENANCE (Cont. ) The City will be responsible for all costs of repair due to : fire theft operator negligence vandalism accident mechanic negligence In addition, the City will assume and be responsible for the costs of: tires lubricating oils tire repairs anti-freeze cutting edges filters grease glass breakage fuel alternator electrical parts brake linings and other day-to-day items normally consumed Components which are covered by the dealer' s guaranteed maintenance agreement shall include the following: engine turbocharger or blower transmission regular brakes emergency brakes differentials steering system torque convertor final drives wheels hydraulic system controls lines articulation joint frames cab bucket draw bar lift arms tank valves hoses and any other specified attachments Any costs as a result of shipping the machine (or parts thereof) to or from the vendor' s shop for maintenance or repair will be borne by the vendor after the amount shown in Item # 3 has been exceeded. MAINTENANCE: The City of Shakopee agrees to provide such preventative maintenance and daily and monthly services as described by the manufacturer. DOWNTIME: Throughout the five-year period, the vendor-contractor agrees to furnish at no cost to the City of Shakopee after any continuous 72-hour period of inoperation of this unit (due to need of mechanical repairs) a unit in good operating condition equivalent to the unit called for herein, until the unit is repaired and in operation . Should the contractor fail to provide a unit acceptable to the City of Shakopee, the contractor hereby agrees to credit the City of Shakopee $45 . 00 per hour for all downtime after the period cited above. Any unit furnished or any monies credited are not to be construed as a penalty, but as liquidated damages to compensate for additional costs incurred by the City of Shakopee. SERVICE FACILITIES : The bidder will certify that he maintains an adequate stock of parts and employs qualified servicemen within the area available on short notice . Bidders shall submit detailed specifications or listings of all machine support capabilities . Listing shall include, but not be limited to, field service support , available shop space , technical tools , parts backup system, training , etc . TRAINING PERIOD: The contractor agrees to provide a training program for City of Shakopee employees in sufficient scope to assure efficient and economical performance and maintenance of the equipment. REPURCHASE: The City of Shakopee retains the right to sell or trade or otherwise dispose of the equipment , purchase under the contract , at its discretion at any time. Should the City of Shakopee decide to sell or trade this equipment during the five ( 5 ) year period, the contractor hereby agrees to submit a bid in any amount not less than the repurchase price set forth in his bid on this contract. Should the City of Shakopee trade or otherwise dispose of the equipment, such action will make this contract null and void for the machine. The repurchase amount shall not include the Craig wing and mast and American coupler , this item shall remain the property of the City of Shakopee. TIRES : The City agrees to maintain the tires on the unit and to be liable for any tire damage beyond normal wear. Tires , atthe expiration of the five ( 5 ) year period willbe, at the least , suitable for recapping. If not suitable for recapping, the Contractor may deduct, from the guaranteed re-purchase price, the difference between the actual value of an equal number of recappable tires , at the City' s normal price. BID BOND: The successful bidder will be required to furnish a BID BOND in the amount of 5% of the total bid price . This bond shall be in the form of a cashiers check , certified check , bid bond or cash deposit payable to the City of Shakopee. PERFORMANCE BOND: The successful bidder will be required to furnish a PERFORMANCE BOND in the amount of the repurchase price on his bid, ( Item 4 ) of this proposal , in favor of the City of Shakopee against any breach of the contract. The bond will remain in effect for the entire contract period to assure performance of all conditions of this contract. DEMO: Bidders must have available a machine of the same model bid to the City of Shakopee for one 8-hour day prior to award of contract. Machine can have general purpose or excavating bucket, quick coupler not required. BASIS OF AWARD: Award of the contract by the City of Shakopee will be based upon the factors of the TOTAL COST BID concept ( Item 5 of the Proposal ) . However, delivery date , parts and service facilities , analysis and comparison of specification details and past experience of the City of Shakopee shall be considered in arriving at the decision of what constitutes the best bid. The City reserves the right to reject any or all bids and to award to other than the lowest bidder if, in its ,judgement, the best interests of the city of Shakopee are thereby served. Only firm prices F.O.B. Shakopee, Minnesota, will be considered, and bid must be accompanied by a certified check or bidder' s bond. DELIVERY: Delivery must be within 75 days of award or the vendor-contractor must furnish a similar size machine , in good condition, for City of Shakopee use until delivery is made . 1� CITY OF SHAKOPEE BID PROPOSAL FORM 1 . MAKE & MODEL OF EQUIPMENT BEING BID: PURCHASER PAYS ONLY THIS AMOUNT COST $ 2 . LESS TRADE-IN (COST) $ ( - ) 3 . GUARANTEED MAXIMUM REPAIR COST for 5 years or 6 , 000 hours , whichever occurs first. The agency pays for only repairs needed up to the maximum which SHALL NOT EXCEED: TOTAL ITEM # 3 $ ( + ) 4 . GUARANTEED REPURCHASE at the end of 5 years or 6 , 000 hours (Bonded Repurchase) TOTAL ITEM # 4 $ ( - ) 5 . TOTAL COST BID ( Item #1 , less Item #2 , plus Item #3 , less Item #4 . ) $ This total will determine the best total bid available to the City for a contract length of 5 years or 6 , 000 hours . 6 . OPTION: One Craig Model 200-10 wing and mast mounted with a quick coupler system that is matched with current City system, as specified. $ Do NOT include in 5 year guaranteed repurchase agreement. Item #4 DELIVERY DATE DAYS AFTER AWARD NOTE : Bidder must bid on all items and will be paid only Item # 1 . Total Cost Bid ( Item #5 ) will determine the bid which would be in the best interests of the City. Failure to bid on all items will disqualify bid. NAME OF BIDDER ADDRESS SIGNED BY (Title ) DATE Im . /0 0 E 1\1T MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for Wine License by Combined Ventures of Shakopee, Inc. DATE: December 29 , 1989 INTRODUCTION: The City has received an application from Combined Ventures of Shakopee, Inc. , 483 South Marschall Road, for an On-Sale Wine License. BACKGROUND: Combined Ventures of Shakopee is located in the shopping area on Marschall Road. They have already received approval for an On- Sale 3 . 2 Beer License. Their application is in order. RECOMMENDED ACTION: Move to approve the application the application from Combined Ventures of Shakopee, Inc. , 482 South Marschall Road, and grant an On-Sale Wine License. JSC/tiv l,3 6J MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Direc or c, " SUBJECT: Lewis Street, Project 1990-5 DATE: December 21 , 1989 INTRODUCTION: Attached is Resolution No. 3165 , Receiving a Report and Calling for Public Hearing on Improvements to Lewis Street Between 4th Avenue to 10th Avenue and Sommerville Street Between Shakopee Avenue and 10th Avenue. BACKGROUND: On November 8 , 1989 the City Council of Shakopee ordered the preparation of a feasibility report for improvements to Lewis Street between 4th Avenue and 10th Avenue and Sommerville Street from Shakopee Avenue and 10th Avenue by Resolution No. 3140 . The improvements consist of total reconstruction including utilities. The feasibility report has been completed . The City Council needs to set a public hearing to determine if the project should be ordered . Attached is Resolution No. 3165 which receives the feasibility report and calls for a public hearing on the proposed improvements. The Resolution sets the date of the public hearing for January 16 , 1990 at 7 :30 P. M. Staff has found that if the report is distributed to Council with the Resolution setting the date of the public hearing , the Council will quite often forget to bring the feasibility report with them to the public hearing . Therefore, staff has chosen not to include the feasibility report with this memo . The feasibility report will be distributed in their regular packets for the January 16 , 1990 meeting prior to the public hearing . ALTERNATIVES: 1 . Adopt Resolution No. 3165 which sets the date of the public hearing for January 16 , 1990 . 2 . Adopt Resolution No. 3165 but select a different date for the public hearing. 3 . Deny Resolution No. 3165 . RECOMMENDATION: Staff recommends Alternative No. 1 . e CL-7 ACTION REQUESTED: Offer Resolution No. 3165 , A Resolution Receiving A Report and Calling a Hearing on Improvements to Lewis Street Between 4th Avenue and 10th Avenue and Sommerville Street Between Shakopee Avenue and 10th Avenue, Project No . 1990-5 and move its adoption . DH/pmp MEM3165 RESOLUTION NO. 3165 A Resolution Receiving A Report And Calling A Hearing On Improvement To Lewis Street Between 4th Avenue and 10th Avenue And Sommerville Street Between Shakopee Avenue and 10th Avenue Project 1990-5 WHEREAS, pursuant to Resolution No. 3140 of the City Council adopted November 8 , 1989 , a report has been prepared by David Hutton , City Engineer , with reference to the improvements of Lewis Street between 4th Avenue and 10th Avenue and Sommerville Street between Shakopee Avenue and 10th Avenue by complete Street Reconstruction , and this report was received by the Council on January 2 , 1990 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . The Council will consider the improvement of Lewis Street between 4th Avenue and 10th Avenue and Sommerville Street between Shakopee Avenue and 10th Avenue in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $648 ,328 .00 . 2 . A public hearing shall be held on such proposed improvements on the 16th day of January , 1990 , at 7:30 P. M. , or thereafter , in the Council Chambers of City Hall , at 129 East 1st Avenue and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3 . The work of this project is hereby designated as part of the 1990-5 Public improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota , held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney 1313 la MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directot(E)01 SUBJECT: Valley Industrial Boulevard North DATE: December 21 , 1989 INTRODUCTION: Attached is Resolution No . 3167 Declaring The Adequacy of a Petition and Ordering a Feasibility Report Prepared for Improvements to Valley Industrial Boulevard North Between County Road 83 and Valley Park Drive. BACKGROUND: A petition has been received and approved by the City Attorney requesting street improvements to Valley Industrial Boulevard North , between County Road 83 and Valley Park Drive . The requested improvements consist of reconstructing the street to a 9 or 10 ton road . The street is currently in an extremely detiorated condition and is on the City of Shakopee 5-Year Capital Improvement Program for upgrading . The petition requests that the improvements be completed under the Chapter 429 assessment process and the petitioner also waives their right to a public hearing prior to the Council ordering the improvements. According to current City Council policy , only 25% of this project would be assessed because it is a street reconstruction rather a new street construction. ALTERNATIVES: 1 . Deny the petition for street improvements. 2 . Accept the petition and adopt Resolution No. 3167 . RECOMMENDATION: Staff recommends Alternative No. 2 , to adopt Resolution No. 3167 . ACTION REQUESTED: Offer Resolution No . 3167 , A Resolution Declaring Adequacy of Petition and Ordering the Preparation of a Report for Improvements to Valley Industrial Boulevard North, Between Valley Park Drive and County Road 83 and move its adoption . DH/pmp MEM3167 1.3 CITY OF SIIAKOPEE PETITION FOR PUBLIC IMPROVEMENTS The undersigned hereby petitions the City of Shakopee to install the following improvements where noted and to assess them pursuant to Minnesota Statutes Chapter 429: Valley industrial Blvd. North from County Road 1183 to Va L Ley Park Drive by re-constructing the road to a 9 or 10 ton road, due to the present deteriorated conditlun of same. (improvements requested) The undersigned hereby waives their right to a public hearing prior to Council ordering the improvements and also waives their right Ito a public hearing prior to the levying of the assessments related to said improvements and further waives all rights to appeal said assessments which shall be assessed pursuant to Minnesota Statutes Chapter 429 as a result of the installation of the above improvements. Dated this (•J - day of OCro',0 , 19 J7 . North American Life and Scottland Inc. Casualty)CompaZly By �.� - //'�� ' BY L_,---.1."_14--4---k--1--t--"‘- i! Its/4ST jA4as I'tsCPIEF GiEcurs,e GXrrE/Z, , By !els-e e d/-,.. , e-.—..„t Its QA, CEO. Aro .0gs. . STATE OF MINNESOTA ) (CORPORATE ACKNOWLEDGEMENT) ss COUNTY OF HENNEPIN ) On this ply— day of Oc11441. , 1917 , before me a Notary Public within and for said County, personally appeared _J, Brooks_Hauser and to me personally known, who, being each by me dully sworn, did say that they were respectively the Chic( Executive Officer and the of Scott 1:uud Inc . , of the corporation named in the foregoing instrument, and that the seal affixed to said instrument was signed in behalf of said corporation and said J. Brooks Hauser and _ acknowledged said instrument to he he ler! act and deed of said corporation. J. l_. J e . JON P. A,sulsoN --- L`r'.•c,+. NOTARY Kale-M'NNESOTA LIVV. HENNEPIN COUNTY A�,J,'Ofnml Ofl e..',ef -17.92 crus—uoq iuuvo Aw AINn00 N1d3NN3H YA°93NNIri-°nand Abe/ON •i i v-'}'v 4 � _` NOSN18 � ltl 'tl NOP � j [_�Jil///J V� •uotgezodzoa pies ;o paap pue qoe as; aqq eq og guawnzgsui pies pa6paTmouNoe pue •iasnigl •[' pies pue uoTgezodzoo pies ;o ;Tegaq ut paubts sem guawnzgsuT pies og paxt;;e Teas ayg Begg pue 'guownzgsut 6uto6a.zo; ayg ut paweu uotgezodzoo ayg ;o .:1111 puulivms go ayg pue aaa I J j() anT lli»xA jaNO ayg ATaATgoadsaz aiam Aagq Begg Aes prp 'uzoms AlIip aw Ay yoee butaq 'oym 'umoux ATTeuoszad • 1p •wyanyuwu»M'M I^vd 6LES5 .14.1 •aadoxegS W�'1 'o i•a w �~jonytiw y any 1Sj 1se3 6Z1 (vp ivawmop ay1 io uomRuf !du!119 v1 vim aadOKetl$ ;o Alia Nw'NanoOyos • *In 10»,iu6ad 100;100A :Aq xo� •s 41 F pnf vOyoT�'a8vd'Tj awnl �°Z6E °"'°° pa1leaQ 11zegoN r0s3rawYSf00-NIb1d3tINWNW3H Ay' .,"�°nand AaeNOSNI81V •u NOP 1 ((p w`v •uoTgezodzoo pies ;o paap pue goe aaz; ayg eq og guawnzgsut pies pabpaTmoupoe 6.14430 ) eem �gpue ' `I ) alt pug- gunsuauobazo; ayg uT paeuu uootgodao0 (uudwvj Xa[ensu pue afl'i ueopaw yp1ON 3o SW0` 4' 030 �Qd pue •Ste(. 1f9� eqg �CTeATgoadsaz 820M Aaq; geyg 4Ces pip 'uzoms ATnp am Aq yoea 6utaq 'oym umoux ATTeuoszad am og 44�� Pue pazeadde 0�u}sz d�'A uno3 pies zo; pue oTTgnnd1DA.egoNeN w azo;aq '6861 ' Z/S7 9/QL,c), 3o Aep ase styg uo ( NId3NN31.1 30 x,LtIO0J ss (ZN3;930a rrMO.TF3v 2D/210d3O3) ( 'dZOSaNNIw 30 3ZviS I RESOLUTION NO. 3167 A Resolution Declaring Adequacy Of Petition And Ordering Preparation Of Report For Improvements to Valley Industrial Boulevard North Between County Road 83 and Valley Park Drive BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . A certain petition requesting the improvement of Valley Industrial Boulevard North between County Road 83 and Valley Park Drive by street reonstruction, filed with the Council on January 2 , 1990 , is hereby declared to be signed by the required percentage of owners of property affected thereby . The declaration is made in conformity to Minnesota Statutes , Section 429 .035 . 2 . The petition is hereby referred to David Hutton, Public Works Director and he is instructed to report to the Council with convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement , and estimated cost of the improvement as recommended . Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of 19 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney 44- 13 c. MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: 1990 Pay Plan for Non Union Employees DATE: December 28, 1989 INTRODUCTION: Attached is Resolution No. 3171 adopting a 1990 pay plan for officers and non union employees. BACKGROUND: Non Union Employees Salary Adjustments: An adjustment increase of 4% is recommended for non union employees. Some positions will be further affected by the City' s comparable worth program and by the Stanton Market Survey. Once again a 10% corridor (+5% to -5%) is included in this pay plan. The top range for temporary employees has increased by 4%. No change has been proposed for the City Attorney at this time. If the Council desires to adjust that position they should so direct. Health and Life Insurance No direct increase in health and life insurance benefits have been proposed. However, a modification will be proposed to the pay plan formula. (Once additional alternatives have been evaluated, recommendations will be placed on the table for Council consideration. ) Background In 1984 all non union employees received a 2% reduction in salary to compensate for what was then determined to be an above-market level of health and life insurance benefits for Shakopee City employees vs. the median health and life insurance benefit level provided by other public employers in the metropolitan area. Since that time the difference between the health and life benefits provided in Shakopee vs. the metro area has been diminished. The present difference is approximately $ 35. 00 per month or appreciably less then 2% of most employees salary. The 2% reduction also tended to benefit most, those employees who were at the bottom of the pay plan and tended to provide the greatest amount of disbenefit to those employees at the top of the pay plan. While the cost of single and family health and life insurance benefits is constant for all employees, the 2% of salary decrease affected employees with different salaries differently. In other words an employee making $30, 000 a year paid an equivalent of 200% of what an employee making $15, 000 a year would contribute even though the benefit level received was exactly the same. This is inconsistent with the philosophy of trying to treat employees equally. In order to attempt to remedy this problem it is [ 3C/ recommended that a 1% salary adjustment be made to compensate for the annual 2% salary reductions which were built in to the 1984 pay plan. One percent is recommended rather then 2% because at the present time only 49% of the employees salaries is based upon market figures and the other 51% is a result of the comparable worth calculations. Vacation, Holiday and Sick Leave Benefits No increases are proposed in any of the above areas for non-union employees. POSITION RECLASSIFICATIONS Several positions are proposed for reclassification because of recent organizational changes. These changes have included the creation of a Public Works Department, combining the engineering and public works functions and changes in the Administrative Department, including the creation of an Assistant City Administrator position and changes in responsibilities of the Senior Account Clerk/Personnel Coordinator and the Management Information Systems (MIS) Coordinator. Attachments #2-#6 provide an explanation of each of the aforementioned position classifications and proposed changes. COUNCIL MEMBERS The 1990 Pay Schedule reflects the increased salaries for the Mayor and Council members consistent with action taken by City Council in October, 1989 . NON UNION CITY EMPLOYEES: (See attachment #1 - Pay Plan) FIRE DEPARTMENT The 1990 Pay Schedule also reflects the increased pay rates and an additional Engineer position. (See memo attached from Charles Ries, Fire Chief) 13� RESOLUTION NO. 3171 A RESOLUTION ADOPTING THE 1990 PAY SCHEDULE FOR THE OFFICERS AND NON UNION EMPLOYEES OF THE CITY OF SHAKOPEE, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City Administrator is hereby authorized to issue warrants upon the City Treasury from and after January 1, 1990 or other date as specified and payable to the duly elected, appointed, or hereby designated and appointed non union employees of the City of Shakopee, in accordance with the attached 1990 pay schedule dated January 1, 1990 heretofore adopted, or hereinafter adjusted. BE IT FURTHER RESOLVED, that all aforesaid disbursements shall be made subject to the prevailing conditions of employment and satisfactory performance of all the respective duties and responsibilities as specified in State Law, City Code and Resolutions as adopted or amended and supplemented from time to time by the Council. BE IT FURTHER RESOLVED, that the City contribution for health, life, long term disability and/or individualized health care count as may be provided by Council, shall be no more then $ per month per employee effective January 1 , 1990. Employees shall receive a 1% salary adjustment for earlier salary deductions made in the pay plan for life and health insurance benefits. BE IT FURTHER RESOLVED, that all resolutions in conflict with this resolution are hereby repealed and terminated, effective January 1, 1990. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney i L- 1990 PAY SCHEDULE JANUARY 1, 1990 Positions Elected Officials Salary Authorized Mayor $6, 120. 12 /yr 1 Councilpersons $5, 100. 12 /yr 5 City Employees See attached 1990 Pay Plan City shall pay 1/10th of the amount shown on the pay plan as its share for the Community Recreation Director Fire Chief 4, 000 /yr 1 Assistant Fire Chief (1st) 1, 200 /yr 1 Assistant Fire Chief (2nd) 1, 080 /yr 1 Fire Department Engineer 1, 980 /yr 1 2nd Engineer 1, 620 /yr 1 3rd Engineer 840 /yr 1 4th Engineer 840 /yr 1 1st Captain 1, 620 /yr 1 2nd Captain 600 /yr 1 3rd Captain 600 /yr 1 4th Captain 600 /yr 1 Firemen 8 . 00 /hr 35 Misc. 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NNNrr V OD NNrrrU'IHWrrrr HHN HWHHW HNN P100 mart VI 'Or 5OVN vv'ONI.0 0 W H0VHH000HONWWW OWN U'VU'U"O WWW WOW O U..0 00W WWU'rNr 0 r 'OU'V N U'O'NMrr00 r 0030 1.-0v0'r 'D'OV m r U' O'WOHNWOW'OvHNI U' V NNWOOU'bVWv'O'ONOO'NU' OD0NO'WO'ONN m ****** ************************************************ ********** C)roro*a 000*a n Hrop HOi*e: rooft am *p nGmft m r*e ft .0 Cl' 0* r*e . ft 00*t OHO* x?t a 3c' CITY OF SHAKOPEE 29-Dec-89 Print Revised 1990 Pay Plan Step Step Step Step Step Step #1-Start #2-lYr #3-2Yr #4-3Yr #5-4Yr #6 (Top) JOB TITLE OVT 75% 80% 85% 90% 95% 100% City Admin. E 44,323 47,278 50,233 53,188 56,143 59,098 Fin. Director E 37,257 39,741 42,224 44,708 47,192 49,676 Police Chief E 38,989 41,588 44,187 46,786 49,386 51,985 Comm. Services Dir E 31,059 36,811 39,112 41,412 43,713 46,014 Public Works Dir. E 37,894 40,420 42,946 45,473 47,999 50,525 Supervisor PW E 30,531 32,566 34,602 36,637 38,672 40,708 Building Official E 30,649 32,692 34,736 36,779 38,822 40,866 Assistant City Admin. E 30,244 32,261 34,277 36,293 38,310 40,326 City Clerk E 26,986 28,785 30,584 32,383 34,182 35,981 Step Step Step Step #1-Start #2-lYr #3-2Yr #4 (Top) 75% 80% 90% 100% Planner II E 28,558 30,462 34,270 38,078 Dep Chief E 32,795 34,981 39,354 43,727 MIS Coordinator E 26,846 28,635 32,215 35,794 Program Supervisor E 25,728 27,443 30,873 34,304 Eng. Coordinator 26,176 27,921 31,411 34,901 Ass't Bldg Inspect 25,163 26,840 30,195 33,550 Housing Inspector 25,163 26,840 30,195 33,550 Planner I 24,318 25,939 29,182 32,424 Sr.Act.Clk/Prsnl.Cord. 25,680 27,392 30,816 34,240 Tech III 22,566 24,070 27,079 30,088 Tech II 20,057 21,394 24,068 26,742 Secretary 17,931 19,127 21,517 23,908 Acct'g Clerk 16,628 17,737 19,954 22,171 Clerk/Typist II 16,670 17,781 20,004 22,227 Clerk/Typist I 15,167 16,178 18,200 20,223 Receptionist 14,494 15,460 17,393 19,325 Custodian 14,245 15,195 17,094 18,994 m 3 t4 N c, F•iX 0 ''T7tri C7 0a'1 >N1 r 0 0. rt Co r. 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B rt-•t 0 ,1 ,1 0 0 0 MO Co • rt Ui 0 1-- 0 0 m m rt--0-11 - Cn 0 rt,1 rtr,1 ,1 room o rt 0 m • 0'y m0a0H Fh > Ca W m0 0 CD0o0y p3 • 0 01 ,1 k ,1 • 0'0 rt > m W rt i•-• m m E W rt Cn r 0 cm OC 0 r. CD W y 0 CD 0 ,1 11 rtm0rt rt rt 3 CCD CD 0•11 0' • W O 'Cl O. W rt m rt M' 0cCcr 0 0" C m p. m 0 m 0 Cn Cn Co Cn HI B rrtrtrt N W r W W U+ L.. '-4 ,1 F11001-t) \ 0 M x mrtrtr• cr rt 10 0 0 t 0 0. o 0 it C )-ti 01.30 Cn rt O xomrt 0 r• 1t W 0 rt 0 0 m 00mmo 0 Co mm0 ( m • • W r a W rt m00• 0 C3•m 1-- Mt 11 0 'd ,1 0 `C F, ,p n 03 0 +0 0 • N m Ca 1990 PAY SCHEDULE JANUARY 1, 1990 Positions Elected Officials Salary Authorized Mayor $6, 120. 12 /yr 1 Councilpersons $5, 100 . 12 /yr 5 City Employees See attached 1990 Pay Plan City shall pay 1/10th of the amount shown on the pay plan as its share for the Community Recreation Director Fire Chief 4 , 000 /yr 1 Assistant Fire Chief (1st) 1, 200 /yr 1 Assistant Fire Chief (2nd) 1, 080 /yr 1 Fire Department Engineer 1, 980 /yr 1 2nd Engineer 1, 620 /yr 1 3rd Engineer 840 /yr 1 4th Engineer 840 /yr 1 1st Captain 1, 620 /yr 1 2nd Captain 600 /yr 1 3rd Captain 600 /yr 1 4th Captain 600 /yr 1 Firemen 8 . 00 /hr 35 Misc. Temporary Employees from 3 . 95 /hr N/A to 11. 11 /hr A Attachment #2 Public Works Director With the reorganization of the Engineering and Public Works Deptartments, the position of Public Works Director was created. The City Engineer was appointed to fill this new position effective January 1, 1990. In 1989 , this position was classified on the pay plan as City Engineer. To accurately reflect the new job duties and responsibilities the position classification is being changed to Public Works Director. A new job description has been prepared for the position. In 1989 , the City Engineer was at step #4 of the City Engineer classification with a step increase scheduled for October, 1990 . For the 1990 pay plan, it is being proposed to place the City Engineer at step #4 of the Public Works Director position classification with a 3 1/2 year service credit. Under this scenario, a step increase for this position would be scheduled for July 1, 1990. This will become the anniversary date for the employee in this classification for the purpose of the pay plan. Had the City Engineer stayed at his former classification for 1990, his annual salary would have been $42 , 952 . Under the proposed position reclassification, the Public Works Director' s annual salary in the 1990 pay plan is scheduled at $46, 735. The new position is an exempt classification. Since the Public Works Director position is a benchmark position, consistent with our payplan methodology the employee will not have to take a Time Spent Profile in six months. ` 3G Attachment #3 Public Works Supervisor With the reorganization of the Public Works Dept. and Engineering Dept. , it has become necessary to reorganize certain job duties and responsibilities. The 1989 pay plan included a Public Works Superintendent position. For the 1990 pay plan it is being proposed that this position be eliminated and a new position be created to accurately reflect job duties and responsibilities. Some of the duties and responisibilities formally assigned to the Public Works Superintendent have been reassigned to the Public Wotks Director. A new job description has been prepared for the position. The position of Public Works Supervisor is being proposed. The former Public Works Superintendent will be functioning in this capacity. The new position is a blended position. Fifty percent of the salary is based on the Maintenance Supervisor Stanton classification and 50% on the Superintendent classification. In 1989 , the Public Works Superintendent was at the top step of his position classification. In 1990, a new blended position is proposed. In 1989, the Public Works Superintendent salary was $40, 183 . In 1990, the salary for the new position is scheduled for $40,708 . The new position would be classified as an exempt position. The former Public Works Superintendent would be placed at the top step of the new position. A Time Spent Profile will be taken in six months to determine the appropriateness of the job classification. Attachment #4 MIS Coordinator In previous years there was no Stanton Survey job classification for the MIS Coordinator position. The MIS salary was determined by surveying cities in the metro area and calculating a reasonable average salary. This method was inconsistent with our pay plan methodology, but was the best alternative available. In the 1989 Stanton Survey, several communities reported a MIS position which matches the job duties and responsibilities of our MIS position. It would therefor be appropriate to place the MIS position on the pay plan in accordance with the 1989 Stanton Survey. This will bring the MIS position into compliance with our pay plan methodology. The 1989 salary for this position was $34 , 238 . The 1990 salary is schedule for $35, 794 . (A 4 . 5% increase) The MIS Coordinator is an exempt position and is not eligible to receive compensatory time or overime. The MIS coordinator will retake a Time Spent Profile in six months to determine the appropriateness of the job classification. i3 � Attachment #5 Assistant City Administrator In October of 1989 , the Assistant City Administrator position was created in conjunction with the elimination of the Community Development Director position. The Assistant City Administrator position was created as a blended position, 50% Administrative Assistant/50% Assistant City Administrator. In retrospect, this was inconsistent with the philosophy of our pay plan and methodlogy. When a position exists on the Stanton Survey, it has been our pay plan policy to match that person to the Stanton Survey position if the job duties and responsibilities are comparable to what is occurring with the position in Shakopee. The Administrative Assistant was appointed to fill the Assistant City Administrator position and was placed at step #4 of the pay plan for the blended position. Since there is a Stanton Survey classification for Assistant City Administrator and the duties and job responsibilities of that position accurately reflect what is occurring in Shakopee in terms of this position, it is being proposed to place the Assistant City Administrator at the Stanton Survey classification for that position in accordance with our pay plan philosophy and methodolgy. At the time of the appointment, it was also specified that a Time Spent Profile would be taken in six months. We are now two months into this new position. Therefore, in four months the actual Time Spent Profile would be taken, in accordance with Council ' s earlier directive to determine the appropriateness of the position classification. It is being proposed to place the Assistant City Administrator at Step #4 of the Assistant City Administrator classification with a step increase scheduled for the employee's anniversary date. (October 15, 1990) Under the 1989 pay plan blended position classification, the Assistant City Administrator' s annual salary would have been $36, 479 . Under the proposed reclassification, the Assistant City Administrator 1990 annual salary is scheduled for $36, 545. This position is an exempt position. IA G Attachment #6 Sr. Acct. Clerk/Personnel Coor. In 1989, this position was a blended position. The salary was based on 50% Sr. Accounting Clerk classification, 50% Administrative Assistant classification. The position was blended because there was no Stanton Survey Job classification that clearly specified the duties and responsibilities of personnel coordinator. In the 1989, Stanton Survey, several communities did report a personnel Director position. Therefore, in keeping with our pay plan philosophy and methodology, a percentage of this position salary should be based on the Personnel Director position. In 1990, it is being proposed that the Sr. Acct. Clerk/Personnel Coor. position be a blended position with the following time allocation: 50% Sr. Acct. Clerk, 25% Administrative Assistant and 25% Personnel Director. It is anticipated that this percentage breakdown will reflect the actual time spent by the Sr. Acct. Clerk/Personnel Coordinator in performing the duties associated with this position. In 1989 the Sr. Acct. Clerk/Personnel Coordinator was at the top step (Step #4) of the 1989 pay plan. It is proposed that the Sr. Acct. Clerk/Personnel Coordinator remain at the top step in the 1990 pay plan with the new classification. The 1990 annual salary for this position under its old classification blend would have been $32 , 649 . Under the proposed classification blend, the 1990 annual salary is scheduled for $34 , 240. This is a non-exempt position and is entitled to receive compensatory time and/or overtime. The Sr. Acct. Clerk/ Personnel Coordinator will retake a Time Spent Profile in six months to determine the appropriateness of the blended classification. MEMO TO: Dennis R. Kraft, City Administrator FROM: Charles Ries, Fire Chief RE: 1990 Pay Schedule for Shakopee Fire Department Employees DATE: December 29 , 1989 INTRODUCTION: Each year in conjunction with the adoption of the City' s Pay Plan, the City adopts a Pay Schedule for Fire Department Volunteers. BACKGROUND: In preparing the 1990 Pay Plan, I inadvertently neglected to inform City Council that I was proposing an increase in wages for Fire Department employees and the addition of a engineer position. Therefore, at this time, I would like the City Council to consider increasing the pay schedule for volunteer fire employees. Shown in attachment #1 is a comparison of 1989 wages versus the proposed 1990 wages for fire employees. Wages for Fire Department employees have not been increased for over 10 years. When I prepared the 1990 Budget, I included adequate funds for the proposed salary increase and simply additional position. I simply neglected to inform Council . I was not familar with the formal process. In 1990, I am also proposing one additional engineer position. The engineers are responsible for maintaining all Fire Department equipment. As noted earlier, I have also included this in my 1990 Budget. I would therefore request City Council consideration of the proposed Fire Department wage increases and position addition in conjunction with the adoption of the 1990 City of Shakopee Pay Plan. ALTERNATIVES: 1. Adopt the Pay Schedule for the City of Shakopee' s Fire employees as proposed with the addition of one engineer position. 2 . Do not adopt the Pay Schedule for the Fire Department employees as proposed but have some kind of increase. 3 . Maintain the status quo. No wage adjustment for Fire Department employees. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to adopt the 1990 Pay Schedule for Fire Department employees as submitted with the addition of one engineer position. l 3 c7 Attachment #1 Fire Department Employees 1989 1990 Fire Chief 2, 000/yr 1 4,000/yr 1 Assistant Fire Chief (1st) 1, 000/yr 1 1,200/yr 1 Assistant Fire Chief (2nd) 900/yr 1 1, 080/yr 1 Fire Department Engineer 1, 650/yr 1 1,980/yr 1 2nd Engineer 1,350/yr 1 1,620/yr 1 3nd Engineer 700/yr 1 840/yr 1 4th Engineer - - 840/yr 1 1st Captain 1, 350/yr 1 1,620/yr 1 2nd Captain 500/yr 1 600/yr 1 3rd Captain 500/yr 1 600/yr 1 4th Captain 500/yr 1 600/yr 1 Firemen 7.50/hr 35 8. 00/yr 35 N. '34.100.47,0,4, n 7'M MJOn 000 00 O n.- .-4,0,00:10N00 O '11,.1.40'41.-N 111M71nnM'OnOMW .4.-sn ... CO 0G.G. 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In "O') .0G40UGW006U LLO>;O.WGxWWHHN6000O o W N 3 (14 Menlo to: Dennis Kraft, City Administrator From: Gregg Voxland, Finance Director Re: Charge Account for the Wholesale Club Date: December 28, 1989 Introduction The Police department has requested the use of a charge card to facilitate purchases at the Wholesale Club. Background The Police Department has requested the use of a charge card to facilitate the purchase of supplies from the Wholesale Club in Burnsville. This is the only method of charging purchases. Terms are 25 days same as cash or 16.8% APR if payment is not made by due date. There are some supply items available through the Wholesale Club at prices lower than our contract suppliers or local vendors. Resolution No. 3170 authorizes staff to apply for the charge card for purchasing at the Wholesale Club. Alternatives 1. ) Adopt Resolution No. 3170. 2. ) Do not adopt Resolution No. 3170. Action Requested Offer Resolution No. 3170, A Resolution Authorizing Obtaining Credit Cards and move its adoption. GV:mmr ti 1 RESOLUTION NO. 3170 A RESOLUTION AUTHORIZING OBTAINING CREDIT CARDS WHEREAS, the City of Shakopee desires to obtain financial accommodations from INB National Bank (Bank) pursuant to the use of a number of the Bank's credit cards by the officers and employees of the City; and WHEREAS, the City intends that its officers and employees be authorized to use such cards for city business; and NOW, THEREFORE, BE IT RESOLVED that the City shall apply to the bank for issuance of a sufficient number of cards as, in the judgement of the officer or officers hereinafter authorized, the City may require. BE IT FURTHER RESOLVED that Dennis R, Kraft, City Administrator or Gregg M. Voxland, Finance Director, be and hereby are authorized, directed and empowered, in the name of the City, to apply to the Bank for the issuance of such cards and to execute such application forms and agreements as required by the Bank to designate the officers and employees authorized to use such cards, and to pay all indebtedness incurred by use of such cards whether authorized or unauthorized. BE IT FURTHER RESOLVED that the Bank is authorized to act upon theis resolution until written notice of its revocation is delivered to the Bank, and the authority hereby granted shall apply with equal force and effect to the successors in office to the officers herein named. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney /3 MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointments to Suburban Rate Authority for 1990 DATE: December 22 , 1989 INTRODUCTION: It is necessary to designate the director and alternate director from our community to the Suburban Rate Authority for 1990 . In 1989 and 1988 Gloria Vierling was designated director and Jerry Wampach was designated alternate. Prior to 1988 the Mayor and City Administrator were designated as the director and alternate director. ACTION REQUESTED: 1) Insert into the attached resolution the desired names. 2) Offer Resolution No. 3168, Designating Director and Alternate to Suburban rate Authority, and move is adoption. JSC/tiv I; RESOLUTION NO. 3168 A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows: is hereby designated to serve as a director of the Suburban Rate Authority and is hereby designated to serve as the alternate director of the Suburban Rate Authority for the year 1990 and until their successors are appointed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney MEMO TO: Dennis Kraft, City Administrator FROM: Douglas K. Wise, City Planner RE: Resignation DATE: January 2, 1990 Pursuant to our discussion on December 27, 1989 concerning a position offered to me by the State of Minnesota and my decision to accept the position; I am, hereby offering my resignation from the position of Planner II with the City of Shakopee effective January 26, 1990. I 412 January 2, 1990 Mr. Dennis Kraft City Administrator City of Shakopee 129 E. 1st Ave. Shakopee, MN 55379 Dear Mr. Kraft, The Police Commission has completed the process of screening and testing applicants for Chief of Police and have enclosed a list of three candidates who scored highest on a combination written and oral examination. We have listed the candidates in order of their scores with the first name being that of the top scorer. We assume that you will make contact with the three candidates and schedule an appearance before the City Council, should that be their desire. If we may be of further service, please feel free to contact me. Sinc ely, -4( 7(',/,(A/a Virg' S. Mears 7Secr tart' Shakopee Police Commission VSM:mmr The three candidates for Chief of Police presented on 1/2/90 by the Shakopee Police Commission are: Number I: James Franklin Director of Public Safety Maple Plain, MN. Number II: James Chaffee Director of Public Safety Chanhassen, MN Number III Thomas Steininger Assistant Chief Austin, MN The Police Commission highly recommends the number one candidate as the superior choice.